HomeMy WebLinkAboutCouncil Actions 09-16-96ROANOKE CITY CO UNCIL
REGULAR SESSION
September 16, 1996
2:00 p. trr
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1.Call to Order -- Roll Call. Ali Present.
The Invocation was delivered by The Reverend Jim Drinard Smith,
Pastor, St Elizabeth's Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
2
e
C-1
The Mayor presented the 1996 All America City plaque.
File #80-175
MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA
AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES
AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456.
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #15-110-132 Executive Session.
C-2
C-3
C-4
C-5
C-6
A report of the City Manager requesting an in Executive Session to
discuss specific legal matters requiring the provision of legal advice by counsel,
being the terms and conditions of an economic development contract in
negotiation, pursuant to Section 2.1-344(A)(7), Code of Vir~nia (1950), as
amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132-450 Executive Session.
A report of the City Manager in response to concerns expressed by
Charles R. Hancock with regard to Fire Station No. 11 being manned by only
one employee on June 29, 1996, for a period of time to enable fire personnel
from Station No. 11 to be reassigned to Fire Station No. 4.
RECOMMENDED ACTION: Receive and file.
File #66-70-165
A report of the City Manager with regard to the widening of Franklin
Road, S. W.
RECOMMENDED ACTION: Receive and file.
File #20-66-165-514
An annual report of the Roanoke City Council Audit Committee for the
year ended June 30, 1996.
RECOMMENDED ACTION: Receive and file.
File #10-109-110-300
An annual report of the Municipal Auditor for the year ended June 30,
1996.
RECOMMENDED ACTION: Receive and file.
File #109-280
4
C-7
Qualification of the following persons:
Lular R. Lucky as a member of the Advisory Board of
Human Development for a term ending November 30, 1999;
File #15-72-110
Lynn D. Avis as a Director of the Industrial Development
Authority of the City of Roanoke, Virginia, to fill the
remaining portion of a four year term which commenced on
October 21, 1995, and will expire on October 20, 1999;
File #15-110-207
Harry F. Davis as a Trustee of the Roanoke City School
Board to fill the unexpired term of C. Nelson Harris,
resigned, ending June 30, 1998; and
File #15-110-467
Joseph F. Huddleston, I1/, as a member of the Roanoke
Neighborhood Partnership Steering Committee to fill the
unexpired term of Edward S. Allen, resigned, ending
November 30, 1996.
File #15-110-488
RECOMMENDED ACTION: Receive and file.
Council concurred in a report of the City Attorney requesting an
Executive Session to discuss a matter of probable litigation, specifically
litigation against an insurance carrier with whom the City has a contract,
pursuant to Section 2.1-344(A)(7), Code of Virginia (1950), as amended.
File #58-132
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Presentation with regard to the economic impact of the 1996
Commonwealth Games of Virginia which were held in the Roanoke
Valley. Peter R. Lampman, President, Virginia Amateur Sports, Inc.
(5 minutes)
Mr. Lampman presented finnn~ai data and a plaque in appreciation
of the City's support of the 1996 Commonwealth Games.
File #80-334
b. Other Hearing of Citizens:
Mr. Clarence Wallace, 1624 Gilmer Avenue, N. W., addressed
Council with regard to parked vehicles on private property; and
advised that some citizens are required to clean their lots, however,
the City does not enforce the rule for all citizens of Roanoke.
File #20-66-144
4. PETITIONS AND COMMUNICATIONS:
A communication fi.om Mayor David A. Bowers recommending adoption
of a Resolution in support of the Fifth Planning District Commission
establishing a Regional Steering Committee to examine the process for
developing a regional partnership under the provisions of the 1996
Regional Competitiveness Act.
Adopted Resolution No. 33113-091696. (7-0)
File #72-110-137-200-326-450
A communication fi.om Mayor David A. Bowers with regard to
designation of a Voting Delegate and Alternate Voting Delegate for the
Annual Business Session of the Virginia Municipal League and a Staff
Assistant for any meetings of the Urban Section of the League.
Adopted Resolution No. 33114-091696. (7-0)
File #17-132
A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, requesting acceptance of a Victim/Witness
Assistance Program grant award, in the amount of $64,328.00, from the
Commonwealth of Virginia Department of Criminal Justice Services;
authorization of an additional grant position for the Victim/Witness
Program; appropriation of funds in connection therewith; and a report of
the City Manager concurring in the request.
Adopted Budget Ordinance No. 33115-091696 and Resolution No.
33116-091696. (7-0)
File 060-133-236-502
A communication from the Roanoke City School Board requesting
appropriation of $393,338.00 from the 1996-97 Capital Maintenance and
Equipment Replacement Fund to be used for various school equipment
and improvements; and appropriation of funds to certain school grant
accounts.
Adopted Budget Ordinance No. 33117-091696. (7-0)
File #60-236-270-467-472
A communication from the Roanoke City School Board requesting
adoption of a Resolution indicating that the City of Roanoke desires to
participate in the 1996 Virginia Public School Authority bond issue, the
proceeds of which will be used in lieu of the Literary Fund loan approved
by the State for renovations to Breckinridge Middle School.
Adopted Resolution No. 33118-091696. (7-0)
File 053-217-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
ITEMS RECOMMENDED FOR ACTION:
7
A report with regard to a loan with Total Action Against Poverty
for the Henry Street Music Center.
The matter was tabled until the next regular meeting of
Council on Monday, October 7, 1996, pending receipt of
additional information from the City Manager, Mayor Bowers
voted no.
File #178-226-236-511
A report recommending transfer and approphation of general funds
for Roanoke Neighborhood Partnership achvities.
Adopted Budget Ordinance No. 33119-091696. (7-0)
File #60-178-200-236-488
A report recommending execution of a contract with Greater
Roanoke Transit Company for temporary sen, ices for operation of
municipal parking facilities on an emergency basis.
Adopted Ordinance No. 33120-091696. (7-0)
File #55-181-302-303-313-381-515-516
A report recommending acceptance of a gift f~om the Foundation
for Downtown Roanoke, Inc., to be used in connection with the
Mounted Patrol Unit of the Police Depmh~,ent.
Adopted Resolution No. 33121-091696. (7-0)
File #5-68-277
A report recommending conversion of half-time positions to full-
time positions in the Department of Social Services.
Withdrawn.
File #72-184
A report recommending acceptance of a Local Government
Challenge Grant, in the mount of $4,000.00, from the Virginia
Commission for the Arts.
Adopted Budget Ordinance No. 33122-091696 and Resolution
No. 33123-091696. (7-0)
File #60-236-261-318-348-349
A report recommending execution of a Service Delivery Area
Agreemem between the Fifth District Employment and Training
Consortium and the Governor's Employment and Training
Department for Program Year 1996-1997.
Adopted Resolution No. 33124-091696. (7-0)
File #72-246-304
b. CITY ATTORNEY:
A report with regard to sale of real property to collect delinquent
taxes and assessments.
Received and fried.
File #32-79-111-488
6. REPORTS OF COMMITTEES: None.
7. UNFINISHED BUSINESS:
a. Continuation of briefing on the Bulk/Brush Committee Action Plan.
Council Member Swain addressed the matter of litter around
convenience stores and fast food restaurants which blows into
adjoining neighborhoods, and inquired as to the feasibility of
employing stUdents from Roanoke City schools to help with cleanup
efforts.
9
In the event that additional resources are necessary, the matter of
bulk refuse collection was referred to 1997-98 budget study.
File #60-144-467-488
Se
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
A Resolution providing that the regular meeting of City Council scheduled
to be held at 12:30 p.m., 2:00 p.m. and 7:00 p.m., on Monday,
October 21, 1996, shall be held at 12:30 p.m., 2:00 p.m. and 7:00 p.m.,
on Wednesday, October 23, 1996.
Adopted Resolution No. 33125-091696. (7-0)
File #17-132
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City Council.
The matter of a feasibility study to address the merger of school
buses and public transit buses was referred to the City Manager and
the Roanoke City School Board for report to Council prior to 1997-98
budget study, Vice-Mayor Wyatt and Council Member Harris voted
no.
File 060-55-467
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. HEARING OF CITIZENS UPON PUBLIC MATTERS:
l0
Council concurred in a communication from David C. Helscher, Attorney,
representing the Episcopal Diocese of Southwestern Virginia, in connection
with an appeal process to demolish structures located at 1010 and 1014
First Street, S. W., requesting that the matter be continued until the regular
meeting of Council on Monday, November 18, 1996, at 7:00 p.m.
File #216-249
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., presented information with
regard to a letter written by Michelle Bono, Public Information Officer,
and Angie McPeak, Cable Television Government Access Director, in
clarification of alleged inaccurate information contained in an article
written by Mary Hamlin, which appeared in the August 15, 1996 edition of
the l~10~T~:iblll~ regarding the All America City presentation. She
advised that the letter was uncomplimentary to the owner, editor and
publisher of the ~ and to the black community at-large.
File #66-87-227
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Adopted Budget Ordinance No. 33126-091696 and Ordinance No.
33127-091696, providing that the City will donate an amount up to
$260,000.00 to the Industrial Development Authority for the purpose of
promoting economic development in order to fund a grant that the
Authority intends to make to Roanoke Electric Steel Corporation. (7-0)
File #60-207-236-450
Appointed Thomas L. Robertson, Bittle W. Porterfield, III, and
Vice-Mayor Linda F. Wyatt as the City's representatives to the
Metropolitan Transportation District Study Committee.
File #110-132-200-407
Reappointed James W. Burks, Jr., as a Commissioner of the Roanoke
Redevelopment and Housing Authority Board of Commissioners for a term
ending August 31, 2000.
File #15-110-178
Reappointed Marsha C. Fielder as a member of the Roanoke Valley Area
Metropolitan Planning Organization for a term ending June 30, 1999.
File #110-326
Reappointed Mark E. Feidmann and M. R. Khan as members of the
Roanoke Civic Center Commission for terms ending September 30, 1999.
File #15-110-192
Appointed Todd St. Clair as a member of the Youth Services Citizen Board
to f'dl the unexpired term of Katrina Martin, resigned, ending May 31,
1998.
File #15-110-304
Appointed David lC Lisk as the City's representative to the Fifth Planning
District Legislative Committee.
File #110-1;}7-326
Appointed Council Member John S. Parrott as Chairperson of the Solid
Waste Collection and Disposition Committee.
File #110-132-144
Appointed Curtis L. Ratliff as an alternate member to the Building Code
Appeals Board, Volume I (Building Construction Division); and Edward S.
Colonna as a member of the Building Code Appeals Board, Volume I
(Building Construction Division), for a term ending September 30, 2001.
File #15-32-110
12
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 16, 1996
7:00 p.n~
CITY COUNCIL CHAMBER
,4 GEND,4 FOR THE COUNCIL
Call to Order -- Roll Call.
All Present
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Master Brian Wygal, Boy Scout Troop #5.
Welcome. Mayor Bowers.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
Claude S. Allen, Jr., 1750 Lansing Drive, Salem, Virginia, Sandlot Football
Team Coach, expressed concern with regard to the number of sandlot
football games which have decreased from 11 in 1995 to seven games in
13
1996 due, according to Parks and Recreation officials, to lack of funds. He
requested that teams be permitted to participate in play-off games. The
matter was referred to the City Manager for report to Council.
File #66-67
PUBLIC HEARINGS:
Public hearing on the request of the West End Center, Inc., that a tract
of land located at 1221 Chapman Avenue, S. W., identified as Official
Tax No. 1213512, be fez#ned fi.om RM-2, Residential Multi-Family,
Medium Density Disffict, to C-2, General Commercial Dis~ict, subject
to certain conditions proffered by the petitioner. Katheryn R. Hale,
Executive Director, Spokesperson.
Adopted Ordinance No. 33128 on first reading. (7-0)
File #51-296
Public hearing on the request of C & C Development, L.L.C., that a
certain 1.97-acre tract of land located at the northeast comer of Brandon
Avenue and Edgewood Street, S. W., identified as Official Tax No.
1610211, be fez#ned fi.om RM-2, Residential Multifamily, Medium
Density District, and C-2, General Commercial District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner. G. Michael Pace, Jr., Attorney.
Adopted Ordinance No. 33129 on first reading. (7-0)
File #51
Public hearing on the request of Jack Randall that a tract of land located
at 2044 Brambleton Avenue, S. W., identified as O~cial Tax No.
1260108, be rezoned fi.om RS-I, Single-family Residential District, to
C-I, Office District, subject to certain conditions proffered by the
petitioner. Edward A. Natt, Attorney.
Denied.
File 051
14
Public hearing with regard to adoption of a Resolution authorizing
articles of amendment to the Roanoke Valley Resource Authority
Articles of Incorporation and an amendment to the Roanoke Valley
Resource Authority Members Use Agreement to authorize the Authority
to engage in or provide for commercial and/or residential garbage and
refuse collection activities or services. John R. Hubbard, Chief
Executive Officer, Roanoke Valley Resource Authority.
Denied.
File #144-253
OTHER HEARING OF CITIZENS: None.
The Honorable Mayor David A. Bowers
and Members of City Council
Dear Mayor Bowers and Members of Council:
JAM/neb
September 16, 1996
Subject: Bulk/Brush Committee Action Plan
Please reserve space on City Council's agenda for a briefing at 12:30 p.m. on the above
referenced subject.
Respectfully submitted:
W. Robert Herbert
City Manager
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File ~60-144
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, September 16, 1996,
James A. McClung, Manager, Fleet Management, presented a briefing on the Bulk/Brush
Committee Action Plan.
On motion, duly seconded and unanimously adopted, in the event that additional resources are
necessary, the matter of bulk refuse collection was referred to 1997-98 budget study for further
discussion and consideration.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric,
pc;
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
James A. McClung, Manager, Fleet Management
Diane S. Akers, Administrator, Office of Management and Budget
BULK PRESENTATION
DRAFT OUTLINE
TIME LINE:
September 5 - Committee Presentation
September 12 - Director's Presentation
$cptcrabcr 16 - City Council Presentation
Welcoming Remarks = addressed to current audience Thank you for coming ......
Introductions - Committee - Bill Clark, Nancy Bailey, Mariani/siam, Chris Chittum,
Laura Wasko, Dee Dee Daniels, and Micheile Bono
A committee was formed late last winter to address the bulk/brush situation. Meetings were held
and a reccommendafion was made to lin~it service. The citizens responded yes we support that,
but that only solves the problem fiom the city perspective. More work needed to be done.
Mission of Current Committee - To identi~y ways to improve bulk and brush collection by
involving the community in identifyin8 probit, ns, alternatives and solutions.
This committee will host a community wide meeting September .30, 1996 at 7:00 p.m. in
the Roanoke Civic Center Exhibition Hall. The following presentation is a synopsis of
what will bc given to thc citizens before they break into the focus groups.
Current Situation
Anytime we have a discussion with a neighborhood group. Chances are the talk will eventually
get around to the way their street or neighborhood looks. In some areas discarded furniture,
appllanccs and brush sit on thc street - sometimes for day~, wccka cvcn months. Council hcard it
while running for office. We hear it l~om citizens too, so we share in the frustration over the
appearance ofour city. Not only is this ugly, it can be dangerous as well.
The City offers a separate bulk and bulk/brush collection service. The definition of bulk
!
SEP-~4-199G 14: 15 5409811~70 ~. 01
collection includes item, such as furniture, appliances and other bulky type materials. The crews
attempt to collect appliances separate from other bulk goods, in orde~ that they may be recycled
and also to keep separate the on~s containing hazardous materials. The brush must be collected
separately from the bulk, because it is taken to a different disposal area, shredded and made
available to the residents free of charge. The Solid Wage Department will collect up to six items
of bulk and/or a large pile of brush if the residents call and schedule a date. They can do this by
callin8 981-2225, telling the dispatcher what they've got and they'll be given an exact pickup
date, sometimes even the next day, but certaaniy within i0 working days. At the time of this call,
the residents arc told not to place the material out for collection until the night before their
scheduled co~ection day. During ~ny given week, the bulk and brush crews will service halt'of
the collection day's route (SHOW MAP) For example half of Monday's refuse collection meca
will receive scheduled bulk/b~ush collection on this Monday, the other half will be scheduled for
nexl Monday. This is how the city is covered in a two week period, similar to the every other
w~k recycling collection. With this schedule the city is collecting ali scheduled pickups.
The City ~nds out a special open-top truck, with a clam shell to pick up the materi~l. The
City currently bas two vehicles and two employees used daily in the coll~-tion of bulk and brush
material. This costs approximately $76,000 per year (not including disposal). During fiscal year
95-96, 728 tons of bulk and 859 tons o£brush were collected in this program. The cost to
dispose of that material i~ $63,000. That doesn't even count the small piles of brush the regular
refuse crews are supposed to collect. Although the collection of bulk and brush fluctuates with
the seasons, on any given day the truck can have as many as 54 stops scheduled (EXPLAIN
BOOK - 80 PAGI~S/~;60 REQUESTS). As another means ofcombatln8 the bulk/brush
2
SEP-24-1996 14: 16 5409811270 P. 02
problem, the City has a program whereby residents can take their material flee ofcharge to the
transfer station. In fiscal year 1995-1996 residents took 4,544 tons to the transfer station at a
cost of $236,000 to the city. The total cost of current effnrls to collect bulk and brush is
approximately
Here a~e some of the problems associated with the current program. If it's not called in or
hauled away, it may sit there until a Public Works crew notices it or an irritated neighbor calls it
in. Some residents are apparently not aware of the procedures to utilize the current set'vice,
therefore, bulk sits on the street. That's the main problem from the neighborhood
perspective. The City also has opernfional problems associated with the program. The current
ordinance prevents city c~c'ws fi'om collectin~ material that results fi'om a contracted job. This is
mainly an issue with brush collection. Most residents are not aware of this prohibition. Also, a
collection may be scheduled, but when the crew arrives the material may be inaccessible due to
overhead branches or wires, parked vehicles, distance from the street or be located in the alley.
The nature of the equipment prevents it from collecting from the alleys. Most alleys nrc too
narrow for the nquipment and iow-hanging branches and wires hamper the movement of the
hydraulic arm. Even when placed ~urbside, the hydraulic arm requires that the material he in close
proximity to the street and away from obstacles, overhead or otherwise. (PAUSE) The bulk and
brush crews are also responsible for cleanin8 up court ordered evictions. This can often mean a
crew spending as much as ½ day picking up in front of one pla~. This, along with the trucks
being fully scheduled, is why the crews can't pick up unscheduled material. To do so might
prevent them from servicin8 those residents who did call in. Another borden on the program is
charitable organizations who collect items from throughout the Valley and than call upon the City
SEP-~-i 996 1~:17 5409811~70 P.OJ
to haul away the discards. One such agency now exp~ts 26 collections per year. In addition the
City's pr°portion o£ rental occupled dw¢llings has grown in recent years. The transient nature of
this segment o£our population makes it difficult to keep citizens informed o£how to use the
bulk/brush collection service, as well as leads to an increas~ usage of'the ~ervice.
So what have we done so tar? (SHOW POSTCARD) Two years ago we mailed a
postcard to city residents tO inform them about how to use the program. With the postcard, we
did see some major improvement However, the effect o£thesa have dim./mshed over time.
Several years ago we also initiated the ~ee homeowner dispusa/program at the regional transfer
st~t~ou that was mentioned earlier. We hsd hoped that this would result in less bulk requirJll$ city
pickup. Although this program has proven to be vcty popular, it is has been very ~xp~naive and
has not shown the results we had ~xpec:ted to see. These actions alone will not solve the problem,
but they can be pm't ufa comprehensive plan to permanent/y solve the problem.
Everyone is affected by the appearance of our streets. The neighborhoods don't like that
it sits out by thc curb all the time, wlfile th~ City doesn't like the impr~'~ssion that it gives visitors
and citizens alike. The City does what it can by pioking up all materials that are $chedul~L Is
the problem that more collection is needed? Or is the problem abuse by a tL=w residents? Or is it
that people don't know about the program. We all know that bulk and brush sitting out on the
street is a mesa? It's unsightly and it's potentially hayardous. A picture can illustrate much better
than mere words. Here are a few slides illustrating some of the problems. (STOP FOR
SLIDES)
SLIDE SCRIPT:
SEP-24-1996 14:17 54~9811270 P.04
~This slide illustrates several of the problems faced by crews, such as the bulk being
mixed with the brush, Also material that would be collected by the regular weekly refuse crews
is mixed in there. There is also more set out than the current ordinance allows. The material is
not placed out in a manner that will allow the clam-shell on the knucldeboom to pick it up,
~ Again there is the same problem with this material. It is mixed and there is loose
material in there as well.
~ Thc main concern w/th this pile is the manner in which it was placed out for collection.
Also there is some construction type material, which the current ordinance prevents us from
collecting. The clam-shell would have a difficult time pi¢idng up this mater/al.
~ These items were plae~d out on a major thoroughfare, but were not schedul~l. They
were also placed to close to the utility pole.
~ These materials are too spread out to be collected. There is construction/demolition
debris mixed, which again current ordinance prcvents us fi'om collectin8. The oth~ problem is
that there are more than 6 items placed out.
~ The brash pile is not in front ora residenc~, Current policy says that crews should
collect more than a pickup truck load per scheduled stop. This pile shown here was two full
brush truck loads. Had the resident cut the material in four fcct lengths and placed in smaller
more manageable piles, the regular refuse crews would have collected some each w~k during
normal collection.
Slide #71 Material waz not scheduled and too many items were placed out for collection. The
white good was also mixed in with the other bulky material.
5
SEP-~4-1996 14:18 5a0981127~ P.05
i~ These items cannot be coHeeted, because they are in the alley. The residont will have
to move them curbside, before they can be collected, There are also too many materials placed
out for collection,
~ Bulk truck in action.
~~ These material were not called in by the resident. Several city staff members
reported this pile. The Ioo~e material cannot be collected by the clem-shelL The other materials
need to be placed out in a manner to ~ctlitate collection by the equipment,
So, what do we do?
The bulk committee was formed to address tho situation and in line with the City
Council's goal of being a facilitative and participatory government we want to involve citizens in
the problem solving. The community m~eting, planned for Scptcmber 30 at '/:00 p.m. in the
Exhibition Hall, will be u~d to open up dialogue between City staR'and the community to better
determine the issues involved. It is hoped that a broader base of input and support comes fi.om
both sides on this issue. What level of service do the citizens feel is reasonable? Ifa h/l/her level
of service is requested, at what cost should that service be provided.
In order to have a well-rounded discussion on this issue, we plan to invite neighborhood
organizations, landlords, R~altors, apartment dwellers, citizens at-large and any other impacted
Stoups to attend this meetln8 and provide input. Invitations will go out and messages will be
posted on the Government Ar, r~ss Channel. The Neighborhood Partnership newsletter, news
releases and other communication avenues will be utilized to get tho word out.
At the meeting the citizens will be asked to b~ak into focus groups and discuss such
topios as:
6
SEP-~4-1996 14:18 54~9811270 P.~6
What are the issues from t~cir perspective?
· What are the positives and negative attributes o£thc current collection program?
What changes could he made and how should they be made?
· What would the citizens be willing to pay, if the suggested alternatives warranted?
A task force will be formed to analyze the information received from the mc~in8 and
develop possible solutions, including any resulting economic impaq. 1'he task force will consist
of City stalfand other people who have a stake in the program, such as landlords, neighborhoods,
social service agencies and other concerned citizens.
A 2nd meeting will then be held to review thc task force tlndings with the citizens. We
are committed to sha~ing wkh the citizens all information gathered by the task force. Citizens
must be givcn sound reasoning as to why various input was or was not implemented.
The goal ofthe committ~: is to identify ways to improve bulk and brash collection by involving
the community in identit'ying problems, alternatives and solutions. Therefore any proposed
changes brought to City Council will have a broad base of citizen input and support.
?
SEP-24-19% 14:19 5~89811Z78 P.O?
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke. Virginia 24011-1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
September 16, 1996
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
~avid A. Bowers
Mayor
DAB:sm
September 16, 1996
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Member of Council:
This is to request that Council convene in Executive Session to discuss specific legal
matters requiting the provision of legal advice by counsel, being the terms and conditions of
an economic development contract in negotiation, pursuant to §2.1-344(A)(7), Code of
Virginia (1950), as amended.
Very truly yours,
W. Robert Herbert
City Manager
cc: Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Mary F. Perker, CMCiAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File #66-70-165
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report in response to concerns expressed by Chades R. Hancock with regard to Fire
Station No. 11 being manned by only one employee on June 29, 1996, for a period of time
to enable fire personnel from Station No. 11 to be reassigned to Fire Station No. 4, was
before the Council of the City of Roanoke at a regular meeting held on Monday, September
16, 1996.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Charles R. Hancock, President, Garden City Civic League, 1016 Estates Road,
S. E., Roanoke, Virginia 24014
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief of Fire and Emergency Medical Services
September 16, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
During the July 1, 1996 City Council meeting, Mr. Charles R. Hancock, President of
the Garden City Civic League, expressed concerns about the temporary closure of Fire
Station #11 on Saturday, June 29, 1996. Subsequent to the discussion, Council asked for
further explanation of the station's closure. I am pleased to respond to Council's request
for this additional information.
On Saturday, June 29, 1996, last-minute sick leave call-ins left Fire Station ,ul on
Aerial Way Drive, S.W. and Fire Station #11 on Riverland Road, S.E, without the minimum
staffing of three personnel to a fire engine. The regular District Chief was off and an Acting
District Chief was in charge of the daily scheduling duties. The Acting District Chief let the
crews from the previous shift leave and made a decision to send one person from Fire
Station #11 to Fire Station #.4, so that at least one of the two stations would be up and
running. He then started a callback procedure to get two firefighters to report to duty on
overtime.
Fire Station #11 covers the Garden City area, and apparently some firefighters
called neighborhood leaders and citizens in the area stating that the station was closed for
the next 24 hours. The local news media was also contacted by firefighters and told the
same information. The station was only closed for the time it took to get callback personnel
to the station - approximately three hours. It is critical to understand that at no time were
any citizens without fire or EMS coverage. When a station is placed temporarily out of
service, the citizens in that area receive coverage from adjacent Fire/EMS stations.
Fire/EMS Chief Jim Grigsby has personally met with Mr. Hancock, explained to him
the facts surrounding the temporary station closure on June 29 and addressed his
concerns. I have attached Mr. Hancock's correspondence to me dated September 4 on
this matter.
The Honorable David A. Bowers, Mayor
and Members of City Council
September 16, 1996
Page Two
Chief Grigsby has reinforced and clarified the department's staffing policy to all
District Chiefs, which is to ensure that relief personnel are available prior to permitting on-
duty personnel to go off duty. I believe there is a uniform understanding of this policy by
all District Chiefs.
This letter is for your information and I would be pleased to respond to questions or
concerns.
Sincerely,
W. Robed Herbert
City Manager
WRH/dh
Attachment
CC:
Ms. Mary F. Parker, City Clerk
Mr. George C. Snead, Jr., Director of Public Safety
James Grigsby, Fire Chief
RECEIVED
SEP-91996 l
City ManaRer's Office
Charles W. Hancock
Garden City Civic League
1016 Estates Road
Roanoke, Virginia 24014
September 4, 1996
Robert Herbert
City Manager
City of Roanoke
Municipal Building
215 Church Avenue
Roanoke, Virginia 24011
D~ar Bob,
~F2etJowing the closing of Fire Station Number (11 ), on June 29, 1996, and since I
~#~oeared on City Council's Agenda, Fire Chief Grigsby and I met, at his office, and the
Chief explained why the station was closed that day. He went further to say that action
has been taken to insure relief personnel will be available prior to permitting on duty
crews going off duty.
:1Ne talked about that concern and other concerns that bothered me concerning the Fire
Department. All my concerns were answered and many of my concerns were also his,
as well.
Sincerely,
cc/Chief Grigsby
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File #20-66-165-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to the widening of Franklin Road, S. W., was before the Council of
the City of Roanoke at a regular meeting held on Monday, September 16, 1996.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Paula L. Prince, President, Old Southwest, Inc., 550 Mountain Avenue, S. W.,
Roanoke, Virginia 24016
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
September 16, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Re: Widening of Franklin Road
Dear Mayor Bowers and Members of Council:
At the City Council meeting on September 3, Council asked that facts regarding
recent discussion about the possibility of widening Franklin Road be more clearly explained
so that citizens and the news media would have a thorough understanding. This letter is
intended to help accomplish that request.
Franklin Road
In 1985 the City of Roanoke initiated a project to widen Franklin Road to four lanes
in the area from Second Street, S.W. to Elm Avenue. Citizens in Old Southwest,
Inc., worked with the city on the widening plans, but also expressed a strong desire
to not widen Franklin Road from Elm Avenue to the expressway on-ramp. The city
acknowledged there were no plans to widen Franklin Road beyond Elm Ave.
The widening issue was again discussed in 1993 when the city was working on the
Roanoke City Thoroughfare Plan. A neighborhood leader representing Old
Southwest, Inc., came to a public hearing on the plan, again addressing the
neighborhood's desire that Franklin Road from Elm to the expressway be
maintained as a two-lane road. Specifically, Mr. Kent Chrisman asked that the city
not increase the number of southbound lanes on Franklin Road and asked that
plans doing so be removed from future consideration. A decision was made to
maintain only two lanes on Franklin Road, and the plan was accordingly adopted.
In 1996, city staff presented an idea to Ms. Paula Prince, the President of Old
Southwest, Inc., which would have created a second southbound lane using mostly
existing pavement on Franklin Road. The idea included making one 50 foot
improvement and another 150-foot improvement in the existing roadway. While
initially there did not seem to be opposition to the idea, after a short time the
neighborhood decided it opposed the idea because the improvements might
encourage more traffic to use Franklin Road. Because of the earlier commitments
to two lanes, the idea was dropped. However, because the issue was on the August
19 City Council agenda at the request of Old Southwest, Inc., the discussion was
reported by some of the news media as though City Council had responded to
The Honorable David A. Bowers, Mayor
and Members of City Council
September 16, 1996
Page Two
pressure from Old Southwest to halt widening plans. In fact, no recommendation
had been made to City Council by staff, and thus there was no decision pending.
The idea had simply been shared with the neighborhood at the staff level and then
not pursued because of the neighborhood reaction and the earlier commitments to
maintaining Franklin as a two-lane road in this area.
In the development of road projects in any area of the city, the goal is to work with
the community towards a win-win situation. A citizen participation process was utilized on
Franklin Road, on the Peters Creek Road Extension project, and on the Wells Avenue
widening project. In many cases there is not 100 percent support from all residents or
interested citizens, but the facilitative and participatory process has always resulted in
better projects for the entire community.
Any additional questions regarding Franklin Road can be addressed to me or Bill
Clark, Director of Public Works.
Sincerely,
W. Robed Herbert
City Manager
WRH~h
CC:
Mary F. Parker, City Clerk
William F. Clark, Director of Public Works
Robed K Bengtson, Traffic Engineer
Ms. Paula Prince, President, Old Southwest, Inc.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
August 31, 1996
Honorable Mayor and City Council
Roanoke, Virginia
Council Members:
C. Nelson Harris
John H. Parrott
Can'oii E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
SUBJECT: Roanoke City Council Audit Committee Annual Report
Dear Members of City Council:
The purpose and function of the Audit Committee as stated in the
City Code at Chapter 2-298(b) is:
"The audit committee shall act in an advisory capacity to
the council, the municipal auditor, the director of finance
and the city manager in matters relating to the city's
financial records and to that end shall have the right to
have immediate access to all records and reports relating to
financial matters and transactions of the city or of matters
and things affecting such financial records. The council,
any member thereof, the municipal auditor, the director of
finance and the city manager shall have the right to consult
with and seek the advice of the audit committee on matters
relating to the city's financial records, but neither the
committee nor any member shall have authority to act for or
to bind the city council, unless expressly authorized so to
do by ordinance or resolution of the council."
During the year ended June 30, 1996, the committee held four
regular meetings. Each member's attendance was:
Member
Meetings Attended
Meetings Absent
John S. Edwards 2 0
Delvis O. "Mac" McCadden 3 1
Mayor David A. Bowers 4 0
William White, Sr. 4 0
Dr. Wendell H. Butler 1 1
Annual Report -2- August 31, 1996
The following is a summary of the committee's activity during the
year:
Reviewed and concurred with the annual plan presented by
KPMG Peat Marwick.
Reviewed and concurred with the Municipal Auditor's annual
audit plan and an interim revision of the plan.
Reviewed the independent accountant's report with
representatives from KPMG Peat Marwick and City officials.
Reviewed the internal audit reports with the Municipal
Auditor and City officials.
Furnished a copy of the minutes of each committee meeting to
City Council and City officials.
I ask that this report be made a part of the Council's consent
agenda for September 16, 1996. If you have questions, please do
not hesitate to contact me.
Best personal regards to each of you.
Sincerely,
William White, Sr.
Chairman, Audit Committee
August 31, 1996
Annual Report of the Municipal Auditor
Honorable Mayor and City Council:
The goal of Municipal Auditing is to provide City Council and City administration with
analyses, appraisals, recommendations, counsel, and information concerning financial related
activities of the City. The office performs its audit work in accordance with generally
accepted government auditing standards promulgated by the Comptroller General of the
United States.
During the year ended June 30, 1996, we provided audit coverage of the City's financial
activities by monitoring external audit activities. We also evaluated systems of internal
controls to determine whether they are designed to meet management's needs and are
functioning as planned. In some previously evaluated audit assignments, we performed
testing to determine whether additional work was necessary. Recommendations were made
to correct any deficiencies encountered in internal controls and technical assistance was
provided to implement these recommendations. Each audit was reported in writing to the
City Council Audit Committee.
Significant audit activity completed during fiscal year 1996 includes:
External Audits - To maintain the City's excellent financial reporting credibility and ensure
compliance with statutory audit requirements, we:
Coordinated the independent public accountant's audits of the financial statements of
the Greater Roanoke Transit Company, the City Pension Plan, and the City, including
the Single Grant Audit;
Performed the annual financial audits of the 33 City School Activity Funds and their
Central Investment Fund;
Assisted the Virginia Auditor of Public Accounts in the audits of the local courts'
financial activities;
· Reviewed external audits for the Citizens' Services Committee; and
Performed an annual financial audit of the Sheriff's Jail Inmate Fund and Canteen
Fund.
Annual Report of the Municipal Auditor
Page 2
August 31, 1996
Internal Audits - To provide reasonable assurance that internal controls are functioning
effectively to prevent inaccuracies, irregularities, or willful manipulations, we performed
controls evaluations, testing, or preliminary surveys in the following areas:
· Expenditure Transactions
· Termination Procedures
· Zoning Information
· Warehouse
· Records Management
· Administrative Procedures
· Civic Center
· Special Events
· Pension Trust Fund
· Risk Management
· Long Term Debt
· Parking Tickets
Internal audit work was actively in process at year end in the following:
· Grants
· General Ledger
· Capital Projects
· Personal Property Billing
· Data Center
· Fleet Management
· Transportation Fund
· Police
Long-term systems development audit participation was in process at year end for the
following:
· Budget Preparation
· Business License
· Building Inspection
· Purchasing
· Fixed Assets
In addition to the work described above, we determined the factual situation for allegations
of suspicious activities and other fraud indicators. We followed up and assisted in
implementing recommendations for improvement which were pending at the beginning of the
year and in implementing the recommendations which resulted from our current-year audit
work.
Annual Report of the Municipal Auditor
Page 3
August 31, 1996
Technical Assistance - We promoted improvements to the City's manual and computer-
based financial accountability systems by answering control related questions and by
maintaining communications with all City officials.
Annual Time Budget
The budget below is based on the audit plan presented to the City Council Audit Committee
on June 26, 1995.
Budget Actual Budget
less
Hours Percent Hours Percent Actual
External Audits 1,499 20% 1,789 24% -290
Internal Audits 5,427 71% 4,973 66% 454
Technical Assistance 668 9% 730 10% -62
TOTAL 7,59~4 7.494 10~2
In submitting this report, I would like to express my appreciation of the Council and all
affected City employees for their continued cooperation in maintaining and improving the
f'mancial integrity of the City of Roanoke.
Respectfully,
Robert H. Bird, CIA, CISA, CCP
Municipal Auditor
ewb
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2!5 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540} 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 23, 1996
File #15-72-110
The Reverend Frank W. Feather, Chairperson
Advisory Board of Human Development
P. O. Box 6297
Roanoke, Virginia 24017
Dear Reverend Feather:
This is to advise you that on September 3, 1996, Lular R. Lucky qualified as a member of
the Advisory Board of Human Development for a term ending November 30,1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Glenn D. Radcliffe, Director, Human Resoumes
Glenna O. Ratcliffe, Secretary, Advisory Board of Human Development
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I. Lular R. Lucky do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Advisory Board of Human Development for a term ending
November 30, 1999, according to the best of my ability. So help me God.
Subscribed and sworn to before me this,-~~' day of-~~- 1996.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~COUNCIL'~AUGUST. I g
MARY E PARKER, CMC/AAE
Cily Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 23, 1996
File #15~110-207
W. Bolling Izard, Chairperson
Industrial Development Authority
2535 Robin Hood Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Izard:
This is to advise you that on September 4, 1996, Lynn D. Avis qualified as a Director of the
Industrial Development Authority of the City of Roanoke, Virginia, to fill the remaining
portion of a four year term which commenced on October 21, 1995, and will expire on
October 20, 1999.
Sincerely,/'"~ ~ ~'
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Margaret R. Baker, Secretary, Industrial Development Authority, 2140 Windsor
Avenue, S. W., Roanoke, Virginia 24015
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lynn D. Avis, do solemnly swear (or affirm) that I will support the Constitution of
the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
Director of the Industrial Development Authority of the City of Roanoke, Virginia, to
fill the remaining portion of a four year term which commenced on October 21, 1995,
and will expire on October 20, 1999, according to the best of my ability. So help me
God.
Subscribed and sworn to before me this.~'~7-~ day of E~'-,-r~_,~o_ 1996.
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2!5 Church Avenue. S.VZ, Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3 I45
SANDRA H. EAKIN
Deput~ City Clerk
September 23, 1996
File #15-110-467
Marsha W. Ellison, Chairperson
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
This is to advise you that on September 5, 1996, Harry F. Davis qualified as a Trustee of
the Roanoke City School Board to fill the unexpired term of C. Nelson Harris, resigned,
ending June 30, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Harry F. Davis, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee
of the Roanoke City School Board, for service commencing immediately, to fill an unexpired
term which ends on June 30, 1998, according tp~the,best of my ability. So help me God.
Harr~/F./Davis~
Subscribed and sworn before me this 5th day of September, 1996
~e, ~rcuit Court of the City of Roanoke
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 2:24-3145
SANDRA H. EAK1N
Deputy City Clerk
September 23, 1996
FiFe #15-110-488
Richard S. Winstead, Chairperson
Roanoke Neighborhood Partnership Steering Committee
1322 Watauga Street, S. W.
Roanoke, Virginia 24015
Dear Mr. Winstead:
This is to advise you that on September 6, 1996, Joseph F. Huddleston, III, qualified as a
member of the Roanoke Neighborhood Partnership Steering Committee to fill the
unexpired term of Edward S. Allen, resigned, ending November 30, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Mariam K. Alam, Neighborhood Partnership Coordinator
Elizabeth A. Watson, Secretary, Roanoke Neighborhood Partnership Steering
Committee
Sandra H. Eakin, Deputy City Clerk
OATH AND AFFIRMATION OF OFFICE
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Joseph F. Huddleston, III, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Neighborhood Partnership Steering Committee to
fill the unexpired term of Edward $. Allen, resigned, ending November 30, 1996,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this
day of,~/~/:,~1996.
ARTHUR B. CRUSH, III, CLERK
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE. SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540981-2431
TELECOPIER: 540 224-307~
WILBURN C. DIBLING, JR.
CITY ATTORNEY
September 16, 1996
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session to discuss a matter of probable
litigation, specifically litigation against an insurance carrier with whom the City has a contract,
pursuant to Section 2.1-344(A)(7), Code of Virginia (1950), as amended.
With kindest personal regards, I am
Sincerely yours,
· burn C Dibling, Jr
City Attorney
WCD/lsc
CC~
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
VIRGINIA AMATEUR SPORTS, INC.
SPONSORS
Mobil
PREMIER
SPONSORS
NationsBank
SPONSOR OF
August26,1996
Ms. Mary Parker
Roanoke City
215 Church Avenue
Roanoke, Virginia 24011
Dear Ms. Parker,
305 First Street, S.W., Suite 412
Roanoke, Virginia 24011
(540) 343-0987
FAX (54O) 343-74O7
I would like to give a report to City Council on the economic impact
the 1996 Commonwealth Games of Virginia had on the Roanoke Valley
at your September 16, 1996 afternoon (2:00pm) meeting. I will also
have a plaque that I would like to present to the mayor and city council
members at this time.
Please accept my thank you in advance for your assistance in this
matter.
Sincerely,
Peter Lampman
President
Mary F. Parker, CMCIAAE
City Clerk
CITY OF R O/INOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File #20-66-144
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, September 16,
1996, Mr. Clarence Wallace, 1624 Gilmer Avenue, N. W., addressed Council with regard
to parked vehicles on private property; and advised that some citizens are required to clean
their lots, however, the City does not enforce the rule for all citizens of Roanoke.
You were requested to contact Mr. Wallace to discuss his concerns.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Mr. Clarence Wallace, 1624 Gilmer Avenue, N. W., Roanoke, Virginia 24016
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 23, 1996
File #72-110-137-200-326-450
SANDRA H. EAKIN
Deputy City Clerk
J. Lee E. Osborne, Chairperson
Fifth Planning Distdct Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Osborne:
I am enclosing copy of Resolution No. 33113-091696 supporting the Fifth Planning District
Commission in establishing a Regional Steering Committee to define the process of developing a
regional partnership for the Distdct and to identify and address key areas of interest to the various
localities, pursuant to the Regional Competitiveness Act enacted by the 1996 Session of the
General Assembly. Resolution No. 33113-091696 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Wayne G. Strickland, Executive Director, Fifth Planning Distdct Commission, P. O. Box
2569, Roanoke, Virginia 24010
W. Robert Herbert, City Manager
James D. Gdsso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of September, 1996.
No. 33113-091696.
A RESOLUTION supporting the Fifth Planning District Commission's establishing
a Regional Steering Committee to examine the process for developing a regional parmership
pursuant to the Regional Competitiveness Act enacted by the 1996 Session of the General
Assembly.
WHEREAS, Chapter 26.3 of Title 15.1, Code of Virginia ( 1950), as amended, (the
Regional Competitiveness Act of 1996) calls for creation of regional partnerships;
WHEREAS, the regional partnerships created by the Act maybe based on planning
district boundaries;
WHEREAS, each regional partnership is to develop a regional strategic economic
development plan that identifies the critical issues of economic competitiveness for its
region;
WHEREAS, each regional partnership shall issue an annual report describing the
region's progress with respect to median family income and job creation and its progress in
addressing the critical issues of economic competitiveness identified in the regional strategic
economic development plan;
WHEREAS, each regional partnership shall identify existing and proposed joint
activities between and among the governments of a region;
WHEREAS, the Fifth Planning District Commission is an association of the Cities of
Clffion Forge, Covington, Roanoke and Salem, the Counties of Alleghany, Botetourt, Craig
and Roanoke and the Town of Vinton;
WHEREAS, the Fifth District Planning Commission has for over a quarter century
encouraged local governments of the Fifth District Planning Commission to work together
for their mutual benefit and the benefit of the Commonwealth;
WHEREAS, the Fifth District Planning Commission has long carded out a variety Qf
programs to improve the economic competitiveness of the region including the preparation
of overall economic development plans;
WHEREAS, the Fifth District Planning Commission monitors and reports on the
major trends and conditions within the region and maintains a familiarity with existing and
proposed joint activities within the region;
WHEREAS, the Fifth District Planning Commission has expressed a willingness to
coordinate the creation of a regional partnership in the District, and has allocated staff time
for coordination and administration of the partnership; and
WHEREAS, the regional partnerships created under the Regional Competitiveness
Act must be approved by the local governing bodies of the participating local governments;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council expresses its support of the Fifth District Planning Commission
in establishing a Regional Steering Committee to del'me the process of developing a regional
partnership for the District and to identify and address key areas of interest to the various
localities.
2. The City Clerk is directed to forward an attested copy of this Resolution to J.
Lee E. Osborne, Chairman, Fifth District Planning Commission.
ATTEST:
City Clerk.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 2401 I-1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
September 16, 1996
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Subject:
Resolution of support for the establishment of a
Steering Committee by the Fifth District Planning
Commission for the purpose of examining a process
for the development of a Regional Partnership under
the Provisions of the 1996 Regional Competitiveness
Act.
Dear Members of Council:
The Virginia General Assembly enacted the 1996 Regional
Competitiveness Act for the purpose of encouraging counties, cities
and towns to work together for their mutual benefit and for the
benefit of the entire Commonwealth. The Act establishes state
incentive funds for those regions that join together to plan for
regional economic development and propose to carry out services
Jointly.
In order to be eligible for funding, four elements must exist:
2.
3.
4.
An active "Regional Partnership."
A Regional Strategic Economic Development Plan.
An annual report on economic progress.
Joint delivery of services totaling 20 points
weighted scale (existing joint activities cannot
for more than 10 points).
on a
count
As a logical first step, I am placing a Resolution before you today
supporting the efforts of the Fifth Planning District Commission to
establish a steering committee. This committee will be engaged to
develop a process for the establishment of a "Regional Partnership"
in order to be eligible for incentive funding being made available
through this legislation.
The Honorable Vice-Mayor and
Members of Roanoke City Council
September 16, 1996
Page 2
The purpose of the steering committee is to recommend an
organizational structure for the proposed Regional Partnership and
to identify and address key issues of interest to various
localities. I hope that you will Join me in support of this
important first step for our region to be eligible for funding when
all the regulations of this Act are finalized.
Sincerely,
David A. Bowers
Mayor
DAB:jas:js
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
TO:
FROM:
SUBJECT:
DATE:
Wilburn C. Dibling, Jr., City Attorney
W. Robe Hr~erbert, City Manager
Resolution in Support of the Fifth Planning District Commission
Establishing a Regional Steering Committee to Examine Process
for Developing a Regional Partnership Under the Provisions of the
1996 Regional Competitiveness Act
August29,1996
Will, would you please prepare a resolution in the proper format regarding the
above-referenced matter which is to go before City Council on September 16, 1996. I am
attaching a proposed resolution which was prepared by the Chairman of the Fifth Planning
District Commission, J. Lee Osborne.
Thank you in advance for your assistance. Please contact me should you have any
questions.
/dh
Attachment
cc: D~ebo?ah J. Moses, Assistant to the City Manager for Special Projects
,,"Sandra H. Eakin, Deputy Clerk
FIFTH
PLANNING DISTRICT COMMISSION
313 Luck Avenue, SW
Post Office Box 2569
Roanoke, Virginia 24010
Mayor David A. Bowers
Roanoke City Council
215 Church Avenue, SW
Roanoke, Virginia 24011
August 1, 1996
RECEIVED
,e, u6
MAYOR'S
Dear Mayor Bowers:
On June 14, I wrote to you stating the PDC's interest in establishing a regional partnership for this
Planning District under the auspices of the Regional Competitiveness Act adopted by the Virginia
General Assembly in 1996 (a copy of this letter is enclosed). After some discussion at the Planning
District Commission, it was felt that our next step in developing the partnership is to establish a
regional steering committee composed of one commission member from each local government in
the District and the chief administrative official from each government. The purpose of the steering
committee is to recommend an organizational structure for the proposed regional partnership, and
to identify and address key issues of interest to various localities, ff this Planning District moves
quickly to organize its partnership, it is likely that we can influence the criteria adopted by the
Virginia Department of Housing and Community Development (VDHCD) governing how
partnerships become qualified, f~~~wo ways' Fi~t' t° sh°w Y~ c~°mmuni_~_'s~
The PDC is asking for your support_0
support for this process, we are aslant the e.nclos~ m. sol~
resolution states that your community its the es' ' ' xamine
the process of developing a regional patnership. (The adoption of the enclosed resolution at this
time does not commit your community to participation in the palnership once it is formed.) Second,
we are asking that you appoint one elected official that represents your commtmity on the Planning
District Cornmi~aioll and yoLu'chief administrative official (or a designee) to serve on the steering
committee. Tbe appointment of your community's representatives by August 31, 1996 would help
keep this process on track.
Some local officials have expressed concern about the small amount of initial funding in the
Competitiveness Act (about $3 million). It is hoped that these funds will be significantly increased
by the General Assembly in the future. Once a regional partnership becomes qualified to receive
incentive funds, the local governments participating in the partnership are eligible to receive funding
for five years. Those regional partnerships that qualify for funds in fiscal year 1997-98 will be
eligible for funding through fiscal year 2001-02.
Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County,
Roanoke City, Roanoke County, Salem, and the Town of Vinton
Page-2-
The steering committee will hold its first meeting in early September 1996. At that meeting, we
intend to have a representative from VDHCD to answer questions about the Regional
Competitiveness Act. To hasten the formation of the proposed regional partnership, the steering
committee will prepare a recommendation on the structure of the partnership by November 1996.
If local governments find the recommendation acceptable, the partnership would be formed early in
1997. The PDC has allocated staff time to help in coordinating the formation of the partnership and
assist the proposed partnership in the preparation of documents required for participation in the
Regional Competitiveness Act.
The PDC encourages your community to adopt the resolution of support and to appoint a
representative to serve on the regional steering committee. We need to have all member
governments participate on the steering committee. Please feel free to call me (982-0234) or Wayne
Strickland (343-4417) if you have any questions.
Sincerely,
$. Lee E. Osborne
Chairman
Enclosures
cc: W. Robert Herbert, Roanoke City Manager
The day of ,1996
RESOLUTION
In Support of the Fifth Planning District Commission
Establishing a Regional Steering Committee
to Examine the Process for
Developing a Regional Partnership
Under the Provisions of the 1996 Regional Competitiveness Act
WHEREAS, Chapter 26.3 of Title 15.1 of the Code of Virginia (the Regional
Competitiveness Act of 1996) calls for the creation of regional partnerships; and
WHEREAS, the regional partnerships created by the Regional
Competitiveness Act are to be based on planning distdct boundaries; and
WHEREAS, each regional partnership is to develop a regional strategic
economic development plan that identifies the cdtical issues of economic competitiveness
for its region; and
WHEREAS, each regional partnership shall issue an annual report describing
a region's progress with respect to median family income and job creation and its progress
in add.ressing the critical issues of economic competitiveness identified in the regional
strategic economic develOpment plan; and
WHEREAS, each regional partnership shall identify existing and proposed
joint activitiee between and among the governments of a region; and
WHEREAS, the Fifth Planning Distdct Commission is an association of the
Cities of Clifton Forge, Covington, Roanoke and Salem; the Counties of Alleghany,
Botetourt, Craig and Roanoke; and The Town of Vinton; and
WHEREAS, the Fifth Planning Distdct Commission has for over a quarter
century encouraged local governments of the Fifth Planning Distdct Commission to work
together for their mutual benefit and the benefit of the Commonwealth; and
Resolution
Page -2-
WHEREAS, the Fifth Planning District Commission has long carded out a
variety of programs to improve the economic competitiveness of the region including the
preparation of overall economic development plans; and
WHEREAS, the Fifth Planning District Commission monitors and reports on
the major trends and conditions within the region and maintains a familiarity with existing
and proposed joint activities within the region; and
WHEREAS, the Fifth Planning District Commission has expressed a
willingness to coordinate the creation of a regional partnership in the District, and has
allocated staff time for coordination and administration of the partnership; and
WHEREAS, the regional partnerships created by the Regional
Competitiveness Act are to be approved by the local governing bodies of the region;
NOW, THEREFORE BE IT RESOLVED, that the [City/Town Council and/or
Board of Supervisors] for the [Locality name] expresses its support of the Fifth Planning
District Commission in establishing a regional steering committee to define the process of
developing a regional partnership for the District and to identify and address key areas of
interest to the various localities.
ATTEST:
June 14, 1996
FIFTH
PLANNING DISTRICT COMMISSION
313 Luck Avenue, SW
Post Office Box 2569
Roanoke, Virginia 24010
,540) '~43-4417 · fax ~'540)343-44~6
Chief Elected Official, Fifth Planning District
FROM: J. Lee E. Osborne, Chairman
SUBJ:
Formation of a Regional Partnership Under the 1996 Regional
The Fifth Planning District Commission is interested in establishing a regional
partnership, as authorized in the ~ Section 15.1-1227.1 - 15.1-1227.5.
(This legislation is known as the Regional Competitiveness Act.) The purpose of the Act
is to encourage counties, cities and towns to work together for their mutual benefit and
the benefit of the Commonwealth. The Act establishes state incentive funding for those
regions that Join together to plan for regional economic development and propose to carry
out services Jointly.
The Code defines a "region" as a Planning District; however, by agreement of the localities
of the Planning District, localities which are not part of the District may be added to the
region if such a localitlfs governing body, by vote, agrees to be part of the region. A fewer
number of localities which compose a Planning District may form their own region if: (1)
the Depa~t~uent of Houaing and Community Development (DHCD) approves this regional
configuration; and (2) the region cont. tns a city (unless acity chooses not to participate).
The Fifth ~ DIstzict Co~nmtf4ion proposes to efFtshlith a regional portnership
which would encompm the entire plsnntng District: the Counties of Alleghany,
Botetourt, Cral~ and Roanoke; the Cities of Clifton Forfe, Covington, Roanoke and
Salem; and the Town of Vlnton.
The General A~embly appropriated $3 million for fiscal year 1998, plus up to $5 million
from the Governors Economic Opportunity Fund, to be used to further the goals of the
Regional Competitiveness Act. In order to be eligible for funding, four criteria must be
met:
(1)
{3)
(4)
there must be an active regional partnership in place,
there must exist a regional strategic economic development plan,
annual reports concerning economic progress toward achieving the plan must
be provided, and
the Joint delivery, totaling 20 points on a weighted scale, must be achieved to
be eligible for funding.
Serving Alleghany County, Botetourt County, CliP, on Forge, Covington, Craig County,
Roanoke City, Roanoke County, ~l~m, and the Town of Vinton
At a very minimum, the regional strategic economic development plan must include an
economic analysis of family income, job creation, income disparity, and provide a list of
critical issues involving economic competitiveness of the region. The Fifth Planning
District Commission hap already allocated staff resources in its FY 1997 Work Program
and budget to: (1) coordinate the meetings of the regional partnership; (2) collect and
analyze appropriate economic data to accommodate the requirements of the Regional
Competitiveness Act; (3) prepare the regional strategic economic development plan; and
{4) submit the plan and appropriate materials to DHCD for approval. The strategic
economic development plan must be in place by July 1, 1997 in order for the regional
partnership to be considered eligible for funding in FY 1998.
Another aspect of eligibility for the incentive funds involves receiving 20 points on a
weighted scale for existing and planned multi-jurisdictional cooperative activities. The
Planning District Commission st~ff is in a good position to analyze such activities, and, in
fact, has already prepared such a report for state agencies in the past. As can be seen
from the enclosed copy of the Regional Competitiveness Act (see the last page), existing
and/or future functional activities involving economic development, regional revenue
sharing, and education receive higher weighted points on the scale. Additionally, high
points are also assigned for cooperative efforts in the area of human services, land use,
and housing. Local governments in the Roanoke Valley and Alleghany Highlands already
have a number of cooperative ~oreements in place which would provide enough points to
be immediately eligible for the incentive program.
Funds provided through the incentive program are based upon the percentage share that
the population of the participating governments in the region represent, figured as a
percentage of the total population of all regions that qualify for funding under the
program. Any incentive funds which may be provided the region will be distributed based
on an acceptable forw,,l~ established by the paxt~ership. Once a region becomes eligible
for funding, funding is guaranteed for five consecutive years based on the annual
appropriation from the General Assembly. The Department of Housing and Community
Development has the authority to modify the method of funding.
As the PDC pursues the development of a regional partnership under the Regional
Competitiveness Act, we would like to know more about your concerns and interests in the
formulation of the paxt~ership. Over the next month, the staff of the Fifth Planning
District Commission will be contacting local government officials to determine an
appropriate date to meet to discuss the formation of a regional partnership and to answer
questions about the Regional Competitiveness Act.
Thank you for your assistance in this cooperative effort. We look forward to working with
member governments, the business community, and citizens as we pursue the formation
of a regional partnership for the Fiith Planning District.
Enclosure
CC:
Board of Supervisors and/or City/Town Council Members
County Administrators and/or City/Town Managers
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 23, 1996
File #17-132
R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 33114-091696 designating the Honorable David A. Bowers,
Mayor, as Voting Delegate and the Honorable Linda F. Wyatt, Vice-Mayor, as Alternate Voting
Delegate for the Annual Business Session of the Virginia Municipal League to be held in Roanoke,
Virginia, on October 22, 1996; and designating W. Robert Herbert, City Manager, as StaffAssistant
for any meetings of the Urban Section of the League. Resolution No. 33114-091696 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc: W. Robert Herbert, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of September, 1996.
No. 33114-091696.
A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session of the Virginia
Municipal League and designating a Staff Assistant for any meetings
of the Urban Section of the League.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
For the Annual Business Session of the Virginia Municipal
League to be held in Roanoke, Virginia, on October 22, 1996, the
Honorable David A. Bowers, Mayor, is hereby designated Voting
Delegate, and the Honorable Linda F. Wyatt, Vice-Mayor, is hereby
designated Alternate Voting Delegate.
2. For any meetings of the Urban Section of the Virginia
Municipal League to be held in conjunction with the League's 1996
Annual Conference, W. Robert Herbert, City Manager, shall be
designated Staff Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any
forms required by the Virginia Municipal League for designation of
Voting Delegate, Alternate Voting Delegate and Staff Assistant and
to forward such forms to the League.
ATTEST:
City Clerk.
H: Imeasures/r-vmlvo. 5
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
September 16, 1996
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
The Virginia Municipal League will meet on October 20 - 22, 1996, in the City of Roanoke.
The Annual Business Session will be held on Tuesday, October 22, and in past years the
Mayor and Vice-Mayor have served as Voting Delegate and Alternate Voting Delegate.
With your concurrence, I will be pleased to serve as the City's Voting Delegate, and Vice-
Mayor Wyatt will serve as Alternate Voting Delegate.
Best personal regards.
Sincerely,
David A. Bowers
Mayor
DAB:sm
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 23, 1996
File #133-236-502
SANDRA H. EAKIN
Deputy City Clerk
Martin B. Malt
Deputy Director
Virginia Department of
Criminal Justice Services
805 East Broad Street
Richmond, Virginia 23219
Dear Mr. Malt:
I am enclosing copy of Resolution No. 33116-091696 authorizing acceptance of Grant No.
97-B8554VW96, in the amount of $64,328.00 for fiscal year 1996-97, made to the City of Roanoke
by the Commonwealth of Virginia Department of Criminal Justice Services for a Victim/Witness
Program and authorizing execution and filing by the City Manager of the conditions of the grant and
other grant documents. Resolution No. 33116-091696 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Jill L. Sexton, Victim/Witness Coordinator, Office of the Commonwealth's Attorney
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA.
The 16th day of September, 1996.
No. 33116-091696.
A RESOLUTION authorizing the acceptance of Grant No. 97-B8554VW96 made to the City
of Roanoke by the Commonwealth of Virginia Department of Criminal Justice Services for a
Victim/Witness Program and authorizing the execution and filing by the City Manager of the
conditions of the grant and other grant documents.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the offer made by the Commonwealth of Virginia
Department of Criminal Justice Services of Grant No. 97-B8554VW96 in the amount of $64,328.00
for Fiscal Year 96-97 for a Victim/Witness Program.
2. The local cash match for Fiscal Year 96-97 shall be in the amount of $25,671.00.
3. The City Manager or the Assistant City Manager is hereby authorized to accept,
execute and file on behalf of the City any documents setting forth the conditions of Grant No. 97-
B8554VW96.
4. The City Manager or the Assistant City Manager is further directed to furnish such
additional information as may be required by the Department of Criminal Justice Services in
connection with the City's acceptance of the foregoing grant or with such project.
5. This Council concurs in the creation of an additional grant position for the
Victim/Witness Program as more particularly described in the report of the City Manager dated
September 16, 1996.
ATTEST;
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF R O,4NOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File fI~60-133-236-502
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33115-091696 amending and reordaining certain section~
of the 1996-97 Grant Fund Appropriations, providing for appropriation of $64,328.00 in connection
with acceptance of a Victim/Witness Assistance Program grant. Ordinance No. 33115-091696 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
pc;
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Jill L. Sexton, Victim/Witness Coordinator, Office of the Commonwealth's Attorney
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 16th day of September, 1996.
No. 33115-091696'.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Judicial Administration
Victim Witness Assistance FY96
Revenue
(1-10) .............
Judicial ' · .
Administration
Victim Witness Assistance FY96 (11-12) ............
1) Regular Employee
W~ges
2) FICA
3) Training and
Development
4) Expendable
Equipment
< $1,000
5) Telephone
6) Administrative
Supplies
7) Dues and
Membership
8) Printing
9) Postage
10) Management
Services
11) State Grant
Revenue
12) Local Match
(035-026-5120-1002)
(035-026-5120-1120)
$ 66,154
10,899
(035-026-5120-2044) 2,960
(035-026-5120-2035) 4,231
(035-026-5120-2020) 800
(035-026-5120-2030) 2,395
(035-026-5120-2042) 200
(035-026-5120-2075) 200
(035-026-5120-2160) 1,440
035-026-5120-7015) 720
'035-035-1234-7240) 64,328
035-035-1234-7241) 25,671
$ 684,167
89,999
$ 684,167
89,999
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
September 16, 1996
96-603
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject: Acceptance of Victim/Wimess Assistant Program Grant
I concur with the recommendation from the Commonwealth's Attorney with respect to acceptance
of the Victim/Witness Assistant Program Grant and recommend it to yon for the appropriate action.
Please note that while the grant requires a local match of $7,148, a local share of $25,671 will be
provided as included in the FY 1996-97 budget. This is the same level of funding provided during FY
1995-96 and provides for the continuation of the present level of services.
Respectfully submitted,
W. Robert Herbert
City Manager
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Commonwealth's Attorney
Director of Finance
Roanoke, Virginia
September 16, 1996
96-603
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject: Acceptance of Victim/Witness Assistant Program Grant
I concur with the recommendation from the Commonwealth's Attorney relative to the above
referenced subject and recommend it to you for the appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Commonwealth's Attorney
Director of Finance
September 16, 1996
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
Subject:
Acceptance of Victim Witness
Assistance Program Grant
I. Background
Victim/Witness Proqram is designed to recognize and
address the needs of victims and witnesses in the Roanoke
City Criminal Justice System and to continue the
commitment for citizen support.
Roanoke City Victim/Witness/Juror Assistance Committe~
(RCVWJ) was formed in the fall of 1983, by Judges and
Clerks of Circuit Court, General District and Juvenile
Courts, Commonwealth,s Attorney, City Sheriff, Chief
Magistrate, Chief of Police, Director of Administration
and Public Safety, and Roanoke Bar Association.
Co
Victim/witness Proqram was developed and utilized
volunteers in the court system to provide services to
support the needs of victims and witnesses.
Do
Eo
The RCVWJ committee submitted the program to the State
with a request for full payment funding. A start-up
grant (#85A6252) was issued on July 1, 1984, in the
amount of $16,202 for FY 84-85 subject to proportional
annual local funding to be approved each year.
City Council accepted the start-up grant in September,
1984, and hired a full-time program coordinator in
October, 1984. The program has been in continued
operation since then.
Members of Council
Subject: Acceptance of Victim/Witness
Assistance Program Grant
Page 2
II. Current Situation
The Victim/Witness Assistance Proqram has been awarded a
twelve month $64,328 grant (#97-C8554VW96) for July 1996
through June 1997. This award requires a local cash
match of $7,148. A local cash match of $25,671 will be
provided for a total grant budget of $89,999. The local
cash match is level funded from FY 1995-1996. This award
includes funding for an additional full-time
Victim/Witness Assistant program staff member with
additional funding provided by the Department of Criminal
Justice Services.
The Victim/Witness Program continues to operate with a
full-time coordinator, as well as a full-time assistant
for Juvenile & Domestic Relations Court. Duties have
expanded and increasingly greater contact has been made
with persons in need of program services. In addition,
the Virginia Crime Victim and Witness Rights Act will
require the program to contact and provide services to an
increased number of victims and witnesses. A summary of
FY 92-93, 93-94, 94-95, 95-96 contacts documents the
services of the program (see Attachment A).
The grant award includes funding for an additional staff
member who will provide services to victims and witnesses
of misdemeanor offenses in the General District Court and
appeal cases and certain felony offenses in the Circuit
Court.
The Victim/Witness Proqram is coordinated by the Office
of the Commonwealth's Attorney and this office's FY 96-97
budget as approved by City Council included a local cash
match grant fund of $25,671 (appropriated as outlined in
Attachment B).
III. Issues
A. Services
B. Costs
Members of Council
Subject: Acceptance of Victim/Witness
Assistance Program Grant
Page 3
IV. Alternatives
City Council accept the Victim/Witness Grant #97-
C8554VW96 for $64,328 with Roanoke City paying a total of
$25,671 as a local cash match for a total grant of
$89,999, and authorize an additional position for the
Victim/Witness Program as included in the Victim/Witness
grant award.
1. Services
so
Present level of services and contacts would
be maintained for victims and witnesses in
General District Court.
bo
Present level of services and contacts would
be maintained for victims and witnesses in
Juvenile & Domestic Relations District Court.
Additional contacts would be made to victims
and witness in the General District Court and
expanded services provided to victims and
witnesses in the Circuit Court.
2. Costs
Cost to the City for Grant #97-C8554VW96 would
be $25,671 as a local cash match.
City Council not accept theV'lctlm/Wltness' ' Gran~ #97-
C8554VW96 in the amount of $64,328.
1. Services such as those below would be greatly
curtailed or not provided if the grant is not
accepted.
Providing felony and certain misdemeanor
victims and witnesses with a letter and
educational brochure familiarizing them with
the court system, procedures and terminology,
and informing them of their rights under the
Virginia Crime Victim and Witness Rights' Act.
Notifying victims and witnesses of the status
of pending cases thereby decreasing the number
of unnecessary trips made to court and helping
the victims and witnesses feel informed and
part of the criminal justice system.
Members of Council
Subject: Acceptance of Victim/Witness
Assistance Program Grant
Page 4
j o
Providing police officers with case status
information and organizing their cases so that
they are heard consecutively, thus eliminating
unnecessary and costly overtime charges.
Assisting victims in securing court ordered
restitution payments.
Providing information on the Virginia Criminal
Injuries Compensation Fund and assisting
victims in completing the application process.
Assisting victims in completing forms in order
to be notified of a prisoner's custody status
while incarcerated in the Roanoke City Jail or
within the Department of Corrections.
Assisting victims and witnesses in completing
request for confidentiality forms.
Providing referrals to other agencies which
can help victims address their non-criminal
justice needs.
Accompanying victims and witnesses to court
proceedings to reduce their fears and
anxieties regarding court appearances.
Providing courtroom tours for child victims
and adult victims of sexual assault.
Intercede with employers and school officials
when victims and witnesses have difficulties
securing time off.
Assisting sexual assault victims in having
forensic medical bills paid for by the court
system.
Assisting probation and parole officers in the
preparation of Victim Impact Statements which
are presented to the judge at the defendant's
sentencing.
Providing short-term counseling and crisis
intervention to crime victims and witnesses.
Members
Subject:
Page 5
of Council
Acceptance of Victim/Witness
Assistance Program Grant
o. Arranging transportation to court for those
victims and witnesses who have special needs.
p. Providing public relations information in the
form of courthouse tours, programs and
lectures about the criminal justice system and
victimology.
Costs would not be an issue.
Recommendations
City Council concur with Alternative A, which would allow
for the acceptance of, and participation in the
Department of Criminal Justice Services Grant #97-
C8554~qW96 for the Victim/Witness Program in the amount of
$64,328 with the City providing a total local cash match
of $25,671 from the monies provided in the Transfer to
Grant Fund Account in the FY 96-97 budget.
City Council authorize an additional qrant positio~ for
the Victim/Witness Program as included in the Victim\
Witness Grant award.
Authorize the City Manaqer to sign and execute all
appropriate documents to obtain Grant #97-C8554~-W96.
ApDropriate $64,328 in state qrant funds and transfe~
$25.671 in local matchinq funds from General Fund account
001-004-9310-9535 to the Grant Fund and establish a
corresponding revenue estimate into accounts to be
established by the Director of Finance.
DSC:jls
pc:
~ttDonald S. Caldwe~d'
Commonwealth's Attorney
City Manager
City Attorney
Director of Finance
Director of Administration & Public Safety
Victim Witness Coordinator
Service
2 o
8.
9.
10.
11.
12.
13.
Victim Witness Assistance Program
Service Summary
Case Disposition &
Case Status Information
Intercession with Schools
or Employers
Crisis Intervention
Referral to Crime Victims
Compensation Fund
Restitution Payment Assistance
Criminal Justice System
Explanation
Educational Brochures Given
Total Victims Contacted
Total Witnesses Contacted
Courtroom Tours for Child
Witnesses
Volunteer/Intern Hours Utilized
Amount of Restitution Collected
Amount of Crime Compensation
Awarded to Victims
FY FY FY FY
92-93 93-94 94-95 95-96
2,015 2,279 2,313 2,436
9 8 12 9
22 3 43 32
127 77 172 150
520 479 815 783
333 807 690 559
1,210 1,768 1,885 1,729
626 708 724 581
425 400 570 517
91 40 73 65
490 745 194 55.75
$53,202 $56,804 $62,299 $62,656
$41,386 $85,683 $40,123 $57,764
Statistics listed on this
statistically by the Victim
Criminal Justice Services.
page reflect some of the services being counted
Witness Program as required by the Department of
ATTACHMENT B
LOCAL CASH MATCH GRANT FUND
FY 84-85
FY 85-86
FY 86-87
FY 87-88
FY 88-89
FY 89-90
FY 90-91
FY 91-92
FY 92-93
FY 93-94
FY 94-95
FY 95-96
FY 96-97
DCJS GRANT
$16 202 (100%
$13 772 (71%)
$32 550 (84%)
$17 225 (64%)
$19 048 (57%)
$32 250 (62%)
$35 619 (64%)
$34 787 (64%)
$36 706 (63%)
$36 798 (65%)
$34 021 (58%)
$35,910 (58%)
$64,328 (71%)
LOCAL CASH MATCH
$ 5 538 (29%)
$ 6 575 (16%)
$ 9 916 (36%)
$14 514 (43%)
$20 072 (38%)
$20 027 (36%)
$20 011 (36%)
$21 419 (37%)
$20 027 (35%)
$24,903 (42%)
$25,671 (42%)
$25,671 (29%)
TOTAL
$16 202
$19 310
$39 125
$27 141
$33 562
$52 322
$55 961
$54 798
$58 125
$56 825
$58 924
$61 581
$89 999
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2[5 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 98[-2541
Fax: (540) 224-3 [45
SANDRA H. EAKIN
Deputy City Clerk
September 23, 1996
File ~60-236-270-467-472
Marsha W. Ellison, Chairperson
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 33117-091696 amending and reordaining certain sections
of the 1996-97 School and General Fund Appropriations, providing for appropriation of $393,338.00
from the 1996-97 Capital Maintenance and Equipment Replacement Fund to be used for vadous
school equipment and improvements; and appropriation of funds to the following school grant
accounts: $2,745.00 - 1996-97 Opportunity Knocks Program, $93,776.00 - State Truancy Project,
$25,000.00 - Southern Regional Education Program, and $67,232.00 - Title I Local Delinquent
Children Grant. Ordinance No. 33117-091596 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc;
Dr. E. Wayne Hards, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKEt
The 16th day of September, 1996.
No. 33117-091696.
VIRGINIA
1996-97
AN ORDINANCE to amend and reordain certain sections of the
School and General Fund Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE
Roanoke that certain sections
Fund Appropriations, be, and
reordained to read as follows,
IT ORDAINED by the Council of the City of
of the 1996-97 School and General
the same are hereby, amended and
in part:
$chool Fund
Appropriations
Education $114,942
Title I Local Delinquent Children Grant 96-97 (1-12). 67
Opportunity Knocks (GED) 96-97 (13-14) ............... 2
Southern Regional Education Program 96-97 (15-16) .... 25
State Truancy Project 96-97 (17-22) .................. 93
Facilities (23-33) ................................... 1,622
258
232
745
000
776
297
Revenue
Education $112,143,835
Title I Local Delinquent Children Grant 96-97 (34)... 67,232
Opportunity Knocks (GED) 96-97 (35) .................. 2,745
Southern Regional Education Program 96-97 !36). 25,000
State Truancy Project 96-97 (37) .............. ]~]~ 93,776
Non-Operating (38) ................................... 38,927,437
Fund Balance
Capital Maintenance and Equipment Replacement
Program - School Unappropriated (39)................ $ 0
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (40) .......................
Fund Balance
Capital Maintenance and Equipment Replacement
Program - School Unappropriated (41) ................ $
(030-060-6155-6554-0138)
(030-060-6155-6554-0151)
(030-060-6155-6554-0129)
(030-060-6155-6554-0201)
(030-060-6155-6554-0202)
(030-060-6155-6554-0204)
(030-060-6155-6554-0313
(030-060-6155-6554-0542
(030-060-6155-6554-0551
1) Transition
Coordinator
2) Transition
Assistant
3) Professional
Development
4) Social
Security
5) Retirement
6) Health
Insurance
7) Student
Recognition
8) Lease of
Facility
9) Travel
10) Student
Transporta-
tion
11) Parental
12) Instructional
Materials
13) Instructors
14) FICA
15) Inservice
Education
16) Social
Security
17) Truancy
Specialists
18) Social
Security
19) Retirement
20) Health
Insurance
21) Travel
22) Materials and
Supplies
23) Instructional
Technology
24) Business and
Marketing
Education
Computers
(030-060-6155-6554-0584)
Involvement (030-060-6155-6554-0585)
(030-060-6155-6554-0614)
(030-060-6791-6334-0129)
(030-060-6791-6334-0201)
(030-060-6951-6114-0129)
(030-060-6951-6114-0201)
(030-060-6952-6671-0138)
(030-060-6952-6671-0201)
(030-060-6952-6671-0202)
030-060-6952-6671-0204)
030-060-6952-6671-0551)
030-060-6952-6671-0614)
(030-060-6006-6302-0826)
(030-060-6006-6343-0826)
$ 39,207
3,889
1,000
3,905
4,917
2,383
2,300
2,200
1,000
1,500
2,631
2,300
2,550
195
23,225
1,775
68,906
5,271
7,863
4,765
3,000
3,971
17,380
85,955
$ 54,072,986
53,974,783
1,112,703
25) Roanoke
Academy
Annex
Alterations
26) Facility
Maintenance
27) Patrick Henry
High School
Improvements
28) Huff Lane
Improvements
29) Hurt Park
Improvements
30) Stonewall
Jackson
Furniture
31) Asphalt
Paving
32) Replacement
of Motor
Vehicles
33) Morningside
Addition
34) Federal Grant
Receipts
35) Fees
36) Contribution
37) State Grant
Receipts
38) Transfer from
General Fund
39) CMERP -
School
40) Transfer to
School Fund
41) CMERP -
School
(030-060-6006-6681-0851
(030-060-6006-6681-0851
(030-060-6006-6681-0851
(030-060-6006-6681-0851
(030-060-6006-6681-0851
$ 3,713
41,211
9,836
11,868
1,372
(030-060-6006-6681-0822) 12,130
(030-060-6006-6682-0851) 110,698
(030-060-6006-6683-0808) 96,300
(030-060-6006-6896-0851) 2,875
(030-060-6155-1102) 67,232
(030-060-6791-1103) 2,745
(030-060-6951-1103) 25,000
(030-060-6952-1100) 93,776
(030-060-6000-1037) 100,031
(030-3324) (293,307)
(001-004-9310-9530) 100,031
(100,031)
(001-3324)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF' FINANCE
CITY OF ROANOKE. VA.
September 16, 1996
FROM:
SIJtMECI~.
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Requests for the Appropriation of School
Funds and School CMERP Funds
We have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate funding for four grants in the School
Fund. These grants are funded with federal and state funds, contributions and
fees.
'l~_is report also appropriates $393,338 from the School portion of the
Capital Maintenance and Equipment Replacement Program. The CMERP funds
will be used for the instructional technology and business and marketing
education computer purchases, the replacement of maintenance cargo vehiclesi
the purchase of a triple axle dump truck, the purchase of furniture at Jackson
Middle School, the paving and repair of parking lots at five schools, and for facility
alterations and additions. This is the third appropriation of the School Board's
FY96 CMERP funding of $2,132,372. This will leave an unappropriated balance
of $1,112,703.
We recommend that you concur with this request of the School Board.
Director of Fihance
JDG/ICF/bls
Attachments
c: lla Fan-is, Senior Accountant
ROANOKE CITY SCHOOL BOARD
P. O. BOX 13145
ROANOKe:, VA 24031
(540) 853-2381
September 11, 1996
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its September 10 meeting, the Board
respectfully requests City Council to appropriate $393,338.00 from the 1996-97 Capital
Maintenance and Equipment Replacement Fund. The proceeds will be used for
instructional technology and business and marketing education computer purchases, the
replacement of maintenance cargo vehicles, the purchase of a triple axle dump truck, the
purchase of furniture at Jackson Middle School, the paving and repair of parking lots at
schools, and for facility alterations and additions.
The Board further requests the appropriation of funds to the following school
accounts:
Grant No. 6791 - $2,745.00 for the 1996-97 Opportunity Knocks (GED) program
to provide instruction for the General Educational Development Examination for young
adults. The program will operate under an Agreement of Understanding with the Fifth
Oistrict Employment and Training Consortium. Funding for the program will be provided by
fees charged to participants.
Grant No. 6952 - $93,776.00 for the State Truancy Project which is a pilot
program to provide support for the Roanoke City attendance effort. The program is one
hundred percent reimbursed by state funds. This is a new grant program.
Grant No. 6951 - $25,000.00 for the Southern Regional Education Program to
provide leadership training to members of the City Schools' top management team to
assist the district in accomplishing its long-term educational goals. Funding is being
provided by a contribution.
Members of Council
Page 2
September 11, 1996
Grant No. 8156 - $67,232.00 for the Title I Local Delinquent Children Grant to
provide transition services to youth exiting the Juvenile Detention Center and youth
entering Youth Haven. The services will include drop-out prevention, coordination and
referral substance abuse, adolescent health and mental health services, as well as
placement services in appropriate and unique educational programs designed for youth at
risk of school failure. The program is one hundred percent reimbursed by federal funds.
Sincerely,
Cindy H. Ramsuer
Clerk of the Board
re
cc: Mrs. IVlarsha VV. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
~r. James O. Grisso
rs. Ila Farris [with accounting details)
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Capital Maintenance and Equipment Replacement Funds
Request III
030-060-6008-6302-0826
030-060-6006-6343-0826
030-060-6006-6681-0851
030-060-6006-6681-0851
030-060-6006-6681-0851
030-080-6006-6681-0851
030-060-6006-6681-0851
030-060-6006-6681-0822
030-060-6OO6-6682-0851
030-060-6006-6683-0808
030-060-6006-6896-0851
Appropriation Unit ZD1
Instructional Technology
Business & Marketing Education Computers
Roanoke Academy Annex Alterations
Facility Maintenance
Patrick Henry High School Improvements
Huff Lane Improvements
Hurt Park Improvements
Stonewall Jackson Furniture
Asphalt Paving
Replacement of Motor Vehicles
Momiogside Addition
$ 17,380.00 4.4%
85,955.OO 21.9%
3,713.00 0.9%
41,211.00 10.5%
9,836.00 2.5%
11,868.00 3.0%
1,372.00 0.3%
12,130.00 3.1%
110,698.00 28.2%
08,300.00 24.5%
2,875.00 0.7%
$ 393,338.00 100.0%
The above appropriation represents the third request for proceeds from the 1996-97 Capital
Maintenance and Equipment Replacement Fund. The proceeds will be used for instructional technology
and business and marketing education computer purchases, the replacement of maintenance ca~go
vehicles and the purchase of a triple axle dump truck, the purchase of furniture at Stonewall Jackson
Middle School, the paving and repair of parking lots at five schools, and for facility alterations and
additions. The estimated total of the Capital Maintenance and Equipment Replacement Fund for
1996-97 is $2,132,372. The unappropriated balance of the fund after the above appropriation is
$1,112.703.
September 10, 1996
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REGIUEST
Opportunity Knocks (GED) 96-97
6791
030-060-6791-6334-0129 Instructors
030-060-6791-6334-0201 FICA
Appropriation Unit X7D
$ 2,550.00 92.9%
195.00 7.1%
$ 2,745.00 100.0%
030-060-6791-1103
Fees $ 2,745.00 100.0%
The 1996-97 Opportunity Knocks (GED) program will provide instruction for the General Educational
Development (GED) Examination for young adults. The program will operate under an Agreement of
Understanding with the Fifth District Employment and Training Consortium (FDETC) to address GED
preparation needs of FDETC participant youths. Funding for the program will be provided by fees
charged to participants. The classes witl end June 30, 1997. This is a continuing program.
September 10, 1996
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
State Truancy Project 96.97
6962
030-060-6952-6671-0138
030-060-6952-6671-0201
030-060-6952-6671-0202
030-060-6952-6671-0204
030-060-6952-6671-0551
030-060-6952-6671-0614
Appropriation Unit Z9A
030-060-6952-1100
Truancy Specialists $ 68,906.00 73.5%
Social Security 5,271.00 5.6%
Retirement 7,863.00 8.4%
Health Insurance 4,765.00 5.1%
Travel 3,000.00 3.2%
Materials and Supplies 3,971.00 4.2%
$ 93,776.00 100.0%
State Grant Receipts
$ 93,776.00 100.0%
The State Truancy Project is a pilot program which will provide support for the Roanoke City attendance
effort. The program is one hundred percent reimbursed by state funds and will end June 30, 1997. This
is a new grant program.
September 10, 1996
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Southern Regional Education Program 96-97
6951
030-060-6951-6114-0129
030-060-6951-6114-0201
Appropriation Unit X99
030-060-6951-1103
Inservice Education $ 23,225.00 92.9%
Social Security 1,775.00 7.1%
$ 25,000.00 100.0%
Contribution $ 25,000.00 100.0%
The Southern Regional Education Program will provide leadership training to members of the City
Schools' top management team in order to assist the district in accompiishieg its long-term educational
goals. The contribution has been received. The grant will end June 30, 1997. This is a continuing
program.
September 10, 1996
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Title I Local Delinquent Children Grant 96-97
61~5
030-060-6155-6554-0138
030-060-6155-6554-0151
030-060-6155-6554-0129
030-060-6155-6554-0201
030-060-6155-6554-0202
030-060-6155-6554-0204
030-060-61556554-0313
030-060-6155-6554-0542
030-060-6155-6554-0551
030-060-6151-6554-0584
030-060-6155-6554-0585
030-060-6155-6554-0614
Appropriation Unit X12
030-060-6155-1102
Transition Coordinator
Transition Assistant
Professional Development
Social Security
Retirement
Health Insurance
Student Recognition
Lease of Facility
Travel
Student Transportation
Parental Involvement
Instructional Materials
Federal Grant Receipts
$ 39,207.00 58.3%
3,889.00 5.8%
1,000.00 1.5%
3,905.00 5.8%
4,917.00 7.3%
2,383.00 3.6%
2,300.00 3.4%
2,200.00 3.3%
1,000.00 1.5%
1,500.00 2.2%
2,631.00 3.9%
2,300.00 3.4%
$ 67,232.00 100.0%
$ 67,232.00 100.0%
The Title i Local Delinquent Children Grant funds will provide transition services to youth exiting the
Juvenile Detention Center and youth entering Youth Haven. The services will include drop-out
prevention services, coordination and referral for substance abuse, adolescent health and mental health
services, as well as placement services in appropriate and unique educational programs designed for
youth at risk of school failure. The program is one hundred percent reimbursed by federal funds and will
end September 30, 1997. This is a continuing program.
September 10, 1996
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 23, 1996
File #53-217-467
Marsha W. Ellison, Chairperson
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 33118-091696 authorizing the appropriate City officials to
make application to the Virginia Public School Authority under the Authority's 1996 Interest Rate
Subsidy Program for financing in an amount not to exceed $5,000,000.00 of certain capital
improvements for Breckinddge Middle School. Resolution No. 33118-091696 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Wilbum C. Dibling, Jr., City Attorney
William X Parsons, Assistant City Attorney
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of September, 1996.
No. 33118-091696.
A RESOLUTION authorizing the appropriate City officials to make application to the
Virginia Public School Authority for financing under the Authority's 1996 Interest Rate Subsidy
Program.
WHEREAS, this Council has determined that it may be advisable for the City of Roanoke to
contract a debt and issue general obligation bonds in an amount not to exceed $5,000,000.00 to
finance certain capital improvements for public school purposes and to sell the bonds to the Virginia
Public School Authority (the "VPSA") under the 1996 Interest Rate Subsidy Program.
NOW, THEREFORE, be it resolved by the Council of the City of Roanoke that:
1. Tbe City Manager or the Assistant City Manager is hereby authorized and directed
to make application to the VPSA under the VPSA 1996 Interest Rate Subsidy Program for financing,
in an amount not to exceed $5,000,000.00 of certain capital improvements for Breckinridge Middle
School in the City.
2. All actions taken by the City Manager or the Assistant City Manager that are in
compliance with this resolution are hereby ratified and confirmed.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
September 16, 1996
FROM:
S~
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for the Approval of 1996 Virginia Public
School Authority (VPSA) Bond Issue
We have reviewed the attached request to approve a resolution
indicating that Roanoke City desires to participate in the VPSA bond issue. The
resolution requests that the City of Roanoke apply to the VPSA for up to
$5,000,000 of financing under the Authority's 1996 Literary Fund Interest Rate
Subsidy to provide funding for improvements and additions to Breckinridge Middle
School. The proceeds of the bond issue will be used in lieu of the Literary Fund
loan, application for which was previously approved by City Council.
We recommend that you concur with this request of the School Board.
(/ Director ance
JDG/ICF/bls
Attachments
c: lla Fan-is, Senior Accountant
FtOANOKE CITY SCHOOL BOAI:LD
P. O. BOX 13145
R, OANOKE, VA 24031
(540) 853-2381
September 10, 1996
RESOLUTION
OF
ROANOKE CITY SCHOOL BOARD
REQUESTING THE CITY OF ROANOKE
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS
FOR SCHOOL PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
"RESOLVED that the Roanoke City School Board hereby [i] requests the City of Roanoke to
apply to the Virginia Public School Authority for up to $5,C)C)0,000.00 of financing under the
Authority's 1996 Literary Fund Interest Rate Subsidy Program to provide funding for
improvements and additions to Breckinridge Middle School, (ii) requests the City of
Roanoke to issue its general obligation school bonds in an amount not to exceed
$5,C)D0,0C)0.00 pursuant to such Interest Rate Subsidy Program, and (iii) consents to the
issuance of such bonds."
Marsha W. Ellison, Chairman
H. Ramsuer, Clerk
ROANOKE CITY SCHOOL BOARD
P. O, BOX 13145
ROANOKE, VA 24011
(540} 981-2381
September 11, 1996
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24D11
Dear Members of Council:
Aa the result of official School Board action at ite regular meeting of September 1 O,
1996, the Board approved an application and a resolution for Roanoke City Public Schools
to participate in the 1996 Virginia Public School Authority (VPSA) bond issue. The
proceeds of the bond issue will be used in lieu of the Literary Fund loan approved by the
State for Breckinridge Middle School.
Roanoke City Council is requested to approve a resolution indicating that Roanoke
City desires to participate in the VPSA bond issue. No further action is required of the City
at this time. If the application is approved by the VPSA board, Council will be requested to
conduct public hearings and perform any other procedural matters that may be required
for participation in the VPSA bond issue.
The Roanoke City School Board appreciates the assistance of the City
Administration in preparing the necessary documents required for participation in the bond
issue.
re
Enc.
cc: Mrs. Marsha W. Ellison Dr. E. Wayne Harria
Mr. Richard L Kelley
Mr. William L. Murray, Jr.
Sincerely,
Cindy H. Ramsuer
Clerk of the 8oard
MMMr. Ken F. Mundy
r. W. Robert Herbert
r. Wilburn C. Dibling
r. James D. Grisso
ATTACHMENT A
APPLICATION
TO THE
VIRGINIA PUBLIC SCHOOL AUTHORITY
1996 INTEREST RATE SUBSIDY PROGRAM
Name of Count7/Ci~:
Roanoke City
Name andaddressofCountyAdministrator/CityManager:
Mr. W. Robert Herbert, City Manager
364 Municipal Building, Roanoke, VA 24011
Telephone: (540) 981-2333
Fax: (540) 981-2773
Name and address of School Superintendent:
Dr. E. Wayne Harris
P. O. Box 13145
24031
(540) 853-2381
Fax: (540) 981-2951
Name of Principal Contact: (All further correspondence will be directed to this
person unless noted)
Richard L. Kelley
Phone: (540) 981-2276
Fax: (540) 224-3199
Note:
Mailing Address:
Roanoke City Public Schools
P. 0. Box 13145
Roanoke, VA 24031
Hand Delivery Address:
Roanoke City Public Schools
40 Douglass Avenue, N. W.
Roanoke, VA 24012
Bond Counsel:
(firm, individuals, addr:s, phone & fax)
F. B. Webster Day, Wetherington & Melchionna, P. O. Box 90, Roanoke,
Phone: (540) 982-3800 Fax: (540) 342-4480
VA
Locaiitie~ are required to take ail action necessary to procure the services of qualified
Bond Counsel prior to the submission of this application.
24002
Data on Project to be financed (use separate sheets if needed):
a. Briefly describe the Project(s) and indicate whether the Project(s) will be
subject to any leases or management or service contracts: (a separate page may
be used).Breckinridge Middle School - Reconstruction of a middle school to
modernize electrical, plumbing, mechanical, and structural components.*
b. Literary Fund Loan Application Date: 11/14/95
c. Literary Fund Loan Approval Date: 06/27/96
d. Priority Number on Literary Fund Waiting List: 38
*The project will not be subject to lease or management contract.
e. Total Expected Cosm: $6.2 million
Cost By ProjecffPhase: (separate page may be used)
Project Estimated
Phase C .,st
Plan Development
Project Construction
Application Costs
$375,000
$5,820,000
$5,000.00
Estimated
Completion
Dare
June, 1996
September, 1997
September, 1996
Amount of VPSA Financing Applied for (Approved Amount
of Literary Fund Loan): $ 5.0 mi I I inn
Note:
The VPSA will calculate the amount (size) of your
bond and the amount (size) of the interest rate subsidy
grant to be received from the Literary Fund.
h. Other Funding Sources:
Local Capital Bond Issue - $1.2 million
What is the status of planning, design and construction for the project? Answer the
following questions for the project:
a. Have the final plans and specifications, architect's or engineer's statement and the
division superintendent's approval been submitted to the Superintendent of Public
Instruction (as required by § 22.1-140 of the Code of Virginia)?
X yes ~ no
b. What is the bid date for the project: Ma}' 10, 1996
c. Estimated Construction Start Date: June ~ 1996
d. Estimated Comtmction Completion Date: Auq./Sept., 1997
.,¢
e. Has any money been expended on the Project? x yes
(If yes, indicate the source of such money. See questions 12 and 1.3)
no
f. Has the project been completed?
yes x no
Amortization Schedule Preferred:
(Principal is expected to be paid in equal annual installments starting on July 15,
19917].)
Less than 15 years
15 years
16 years
17 yearn
18 years
19 years
20 years )q
Note: While every attempt will be made to satisfy your preferred schedule, there is no
guarantee that your request can be honored.
Have your Boards approved the proje~fs) and authorized this application to VPSA for
the needed financing?
Approved by School Board
Approved by County Board/City Council
yesX aO '~
yes X no **
NOTE: Please enclose certified copies of resolutions.
*Scheduled for 9/10/96
**Scheduled for 9/16/96
I1.
12.
13.
14.
Were these bonds or projects the subject of a referendum? X yes __no
If yes, did the referendum pass? X yes no
Date of referendum: Nnwmh~r 8, 1994
Person(s) responsible for disbursing and investing bond proceeds.
Name: James D. Grisso, Director of Finance
Address: 460 Municipal Building
Telephone: (540) 981-2822
Fax: (540) 981-2940
Will bond proceeds from this sale be used to'~'epay a Bond Anticipation Note or other
form of interim/temporary financing?
yes x no
If Yes, please provide all terms of the Bond Anticipation Note or other obligation.
Will bond proceeds from this sale be used to reimburse you for prior expenditures?
X Ves I~0
If Yes, please attach a copy of your reimbursement resolution.
Have you executed any undertaking in regards to cominuing disclosure?
yes X no
If Yes, please include copies of any such undertakings.
NOTE: SUBMISSION OF THIS APPLICATION DOES NOT GUARANTEE
PARTICIPATION IN THE SUBSIDY SALE. PARTICIPATION WILL BE BASED ON
A LOCALITIES' PRIORITY POSITION ON THE LITERARY FUND FIRST PRIORITY
WAITING LIST AND IS SUBJECT TO THE AVAILABILITY OF FUNDS FOR THIS
PURPOSE. LOCALITIES WILL BE NOTIFIED AS SOON AS POSSIBLE AFTER
SEPTEMBER 16, 1996 AS TO WHETHER THEY MAY RECEIVE FUNDING IN 1996.
Tl:rg DEPARTMENT OF EDUCATION AND THE VPSA WILL USE THEIR BEST
EFFORTS TO INCLUDE ALL LOCALITIES WIS1TING TO PARTICIPATE.
Manager)
Signature required ~ fcc] ~.~.-_.e
(Superintendent)
~ a,~ TO ~OF~'.
~sis~ant ~ Atto~
BY SIGNING THIS APPLICATION, THE LOCAL OFFICIALS ACKNOWLEDGE THAT
IF FUNDS ARE BORROWED FROM THE VPSA TO FUND A PROJECT IN I.W~U OF
RECEIVING A LITERARY FUND LOAN, THE LOCALITY WILL BE REMOVED
FROM ~ LITERARY FUND WAITING LIST FOR THIS PROJECT. THE LOCAL
OFFICIALS ALSO ACIGNOWLEDGE THAT FUTURE LITERARY FUND MONH~S MAY
NOT BE USED TO REDEEM BONDS SOLD TO THE VI'SA.
THIS APPLICATION MUST BE COMPLETED AND RETURNED ALONG WITH I
COPY OF YOUR COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR
TIRE LAST THREE FISCAL YEARS (J-LINE 30, 1993 THROUGH JUNE 30, 1995) BY 5:00
PM ON SEP'I'EMIIER 4, 1996 TO:
Gary Ometer, Debt Manager
Depu.mxent of the Treasury
Commonwealth of Virginia
101 North 14th St., 3rd Floor
Richmond, Virginia 23219
LOCALITIES NOT RETURNING THIS FORM WII,L NOT BE INCLUDED IN ~
SUBSIDY SALE.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File #178-226-236-511
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to a loan with Total Action Against Poverty for the Henry Street Music
Center, was before the Council of the City of Roanoke at a regular meeting held on Monday,
September 16, 1996.
On motion, duly seconded and unanimously adopted, action on the matter was tabled until the next
regular meeting of Council on Monday, October 7, 1996, pending receipt of additional information
relating to questions/concerns of Ms. Vernice Law, 1019 Staunton Avenue, N. W.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Theodore J. Edlich, III, Executive Director, Total Action Against Poverty, P. O. Box 2868,
Roanoke, Virginia 24001
Ms. Vernice Law, 1019 Staunton Avenue, N. W., Roanoke, Virginia 24016
Mr. Henry Craighead, 1625 Orange Avenue, N. W., Roanoke, Virginia 24017
Ms. Gloda Dowe, 3702 High Acres Road, N. W., Roanoke, Virginia 24017
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Resources
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
Roanoke, Virginia
September 16, 1996
96-32
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Loan with Total Action Against Poverty (TAP)
for the Henry Street Music Center.
I. Background:
City Council authorized a loan of Community Develonment Block Grant (CDBG)
funds to TAP in the amount of $212,000 on February 5, 1990, for asbestos removal and
other improvements to the Henry Street Music Center by Ordinance No. 29922-2590.
B. CDBG funds loaned to TAP were originally intended for public improvements as a
part of the plans of the Henry Street Revival Committee.
C. Loan was unsecured and was to be repaid in two years with no interest.
D. By Aereement dated February 9, 1990, TAP agreed to the provisions of the loan and
that the loan would be payable in full in two years.
On February 6, 1992, TAP requested that the loan be forgiven or extended for five (5)
years on the same terms.
On March 9. 1992. City Council authorized a five (5) year loan extension to be
evidenced by a Note and secured by a Deed of Trust by Resolution No. 30901-030992.
The loan extension provided that no interest would be charged and the note would be
due and payable on February 9, 1997.
G. TAP did not execute the Note or the Deed of Trusl
H. TAP requested that the $212.000 loan be forgiven and considered to have been a grant
in a letter dated July 6, 1994. City staff`worked with TAP to resolve this issue.
II, Current Situation:
A. TAP estimates that an additional $2,000,000 is needed to complete the Henry Street
Music Center.
Honorable Mayor and City Council
Page 2
III. Issoes:
A. Impact on TAP's nrograms
B. Impact on Henry_ Street Public Improvements
D. Cost or revenue to the City
E. Terms and conditions
F. Timing
IV. Alternatives:
Authorize the City Manager to amend the agreement with TAP to forgive the loan and
to notify the Department of Housing and Urban Development (HUD) that the loan will
be considered a grant and is no longer expected to be repaid.
Impact on TAP's programs will be positive. This will allow TAP to focus on
securing funds for the completion of the music center and to remove the liability
associated with the loan from their accounts.
Impact on Henry Street public imprgvcmenls will not be an issue. Additional
CDBG funds have been committed to further improvements in the Henny Street
area.
Feder~ will be complied with. The City is allowed to grant CDBG
funds to non-profit agencies.
4. Cost or revenue to the City. The City would lose $212,000 in CDBG revenue.
Terms and condition~ for forgiving the loan will be monitored for compliance by
the Office of Grants Compliance. The terms and conditions will require that
TAP:
R turn h it 26°/ of net program income generated by the music
center for five (5) years a~er the loan is forgiven. (The percentage of
program income that must be returned is based on the amount of CDBG
funds used in relation to the total cost of the project.)
Honorable Mayor and City Council
Page 3
Report the number of jobs created as a result of the music center for five
(5) years after the loan is forgiven or until the necessary job creation
requirements are met. (For the purpose of the CDBG program, the project
is classified as economic development and job creation.)
Allow the City of Roanoke and the Henry Street Revival Committee to use
the music center at no cost for twelve (12) events (public heatings,
meetings, etc.) each year for five (5) years after the loan is forgiven.
d. Not apply to the City for further CDBG funds for the Henry Street Music
Center.
e. Continue to seek other resources to further develop the Music Center.
Timing is important. TAP is in breach of the current agreement. The note was
due and payable as of February 8, 1992, since the loan extension authorized by
Council on March 9, 1992 was never fully executed by TAP.
B. Authorize the City Manager to call TAP's loan.
Impact on TAP's nrograms will be negative. TAP does not have a source of funds
to repay the loan. This would impact TAP's ability to raise funds to complete the
Music Center, may interrupt the schedule of community events held at the
Center, and could adversely affect the operations of the Head Start kitchen which
is currently located in the Center.
2. Impact on Henry_ Street public improvements could be negative. The Music
Center may be vacated during a transition phase.
~ will only be complied with when the job creation
requirements of the CDBG program have been met and documented. If job
creation efforts are discontinued, HUD could require the City to return the
CDBG funds.
Cost or revenue to the City. The revenue would theoretically be the amount of
the original $212,000 that can be obtained from TAP. Costs of obtaining this
revenue may be substantial. The City may incur legal fees, court costs, and
possibly maintenance costs of the Music Center facility should the City gain
possession of the facility.
5. T~,~l,~ll!~[g~l~i~ would include taking the legal steps necessary to obtain the
funds owed to the City from TAP.
Honorable Mayor and City Council
Page 4
6. Timing is important. The note was due and payable as of February 8, 1992, since
the loan extension was never executed.
R~uest TAP to convey title of the facility to the City or the Roanoke Redevelot>ment
and Housing Authority (RRHA) in exchange for the City forgiving TAP of the loan.
Impact on TAP's programs could be negative. TAP could lose access to the
Music Center. This center is used for community events and houses TAP's Head
Start kitchen facility. This could result in a loss of jobs for the Head Start kitchen
employees.
Impact on Henry Street Public Improvements would not be an issue. The City or
RRHA would continue to encourage the use of this facility in coordination with
future Henry Street public improvements.
3. Federal regulations will be complied with only if the job creation requirements
of the CDBG program have been met and documented.
Cost or revenue to the City. Cost would include the legal expenses involved with
transfer o£the title and the on-going operating costs &the Music Center facility.
5. Terms and conditions would be outlined in the legal documents required for the
transfer of the title.
6. Timing would need to be arranged so that the City or RRHA would have access
to the needed resources for the on-going operational costs o£the facility.
V. ~tion:
It is recommended that City Council concur in Alternative A which will authorize the City
Manager to amend the agreement to forgive the loan and to notify the Department of
Housing and Urban Development (HUD) that the loan will be considered to have been a
grant and is no longer expected to be repaid.
Respectfully submitted,
W. Robert Herbert
City Manager
Honorable Mayor and City Council
Page 5
WRH/CAH
CC~
Assistant City Manager
City Attorney
Director of Finance
Director of Human Development
Budget Administrator
Office of Grants Compliance
HENRY STREET MUSIC CENTER
Remarks by Ted Edlich, TAP President
9/16/96
Mayor Bowers, Members of Roanoke City Council, Mr. Herbert,
Ladies and Gentlemen. Good afternoon.
I appreciate the opportunity to appear before you on behalf
of the TAP organization to request that the loan of $200,000
for removal of asbestos from the former Dumas Hotel be
considered an investment grant matching the nearly $700,000
that TAP raised from resources outside the City of Roanoke
to restore that facility as the anchor for the Henry Street
Revival program.
with your permission, I would like to share with you the
background for the restoration of the Henry Street Music
Center, a statement of its current usage, a word about TAP's
economic contribution to the City of Roanoke, and a comment
about the future of Henry Street.
Prior to 1989, the year of the TAP fire, Mayor Noel C.
Taylor, proposed to Roanoke City Council his vision for the
renewal of Henry Street. Henry Street, as we all know, had
been the business and cultural center for the black
community prior to desegregation. For three decades after
desegregation, Henry Street had fallen into decline so that
for most of that period it became a wasteland of boarded up
businesses. Henry Street had become the victim of two
forces. The first was urban renewal which broke up
surrounding black neighborhoods and dispersed the residents
to other sections of the city. The second was the fact that
after desegregation black citizens could buy their services
and public accoma%odations any where they chose. They were no
longer confined to Henry Street by necessity. Mayor Taylor
proposed a vision that would combine the best of the past
together with opportunities and realities of the future. The
Halcyon study, commissioned by Roanoke City Council,
proposed a dining and entertainment area with a Music and
Jazz Institute as the anchor facility.
I would like to remind you that both Mayor Taylor's vision
and the Halcyon plan were well publicized at that time and
that there was nary a word of public disapproval. That did
not mean that everyone was confident in the plan. To be sure
some were afraid that a new center city project would
endanger the renewal of the Roanoke City Market. Others,
over the years, thought that Henry Street had virtually no
historic value and envisioned the area as a parking lot for
an expanded hotel, conference and trade center.
Nevertheless, the vision was neither refuted by the public
nor City Council.
As you are also aware, TAP had already been involved,
working with Mrs. Hazel Thompson and the Northwest
-1-
Improvement Council, in the renovation of the Harrison
School, the first black High School in Southwest Virginia,
into 28 apartments for the elderly and handicapped and the
home of the Harrison Museum for African American Culture. We
have subsequently renovated the old railroad hotel at
Shaffer's crossing into the Transition Living Center serving
more than 2000 of the areas homeless helping them to get on
their feet and earn their way out of poverty. We have
renovated five abandoned and vacant residences into the
Single Room Occupancy program providing rental housing to
those in need. Next month we will complete the renovation of
the first Head Start Center in the Roanoke Valley into a
modern early childhood development facility for more than
one hundred children.
As TAP has always seen itself as a partner to the City of
Roanoke and its citizens, we sought to figure out how we
could assist in this new project particularly as it
commemorated the contribution of the black community to this
fine city. We studied the plan that called for an anchor
facility, a Music Center and Jazz institute, and began to do
what we do so well - look for resources outside of the city
to make that a reality. We found such a source in an RFP
from the federal government for competitive economic
development grants. We approached Mayor Taylor and were
given the go ahead. Our submission proposed a facility that
would accommodate a center for performing arts, a
restaurant, and a second kitchen that would provide food for
our Head Start program and other nutrition programs for the
poor. The Head Start Kitchen would provide both on site
personnel and functions until the rest of the Henry Street
Revival would come into play.
The proposed site was the building that was once the Club
Morocco which later came to be known as the Ebony Club. The
proposal was accompanied by a letter of support from the
City of Roanoke. There was also a letter of support from the
Norfolk and Western management of the Hotel Roanoke who
envisioned promoting weekends at the Hotel with one evening
meal and entertainment at the Henry Street Music Center.
Students of Ruffner Junior High prepared beautiful panels
that decorate the exterior of this building down to the
present time.
With support from Congressman Jim Olin and Senators Robb and
Warner, we were one of a handful of proposals funded in that
national competition. Yet almost immediately there were some
problems. The Hotel Roanoke had closed. There were new
visions for a proposed Hotel Renovation, a Conference Center
and possibly a Trade and Convention Center somewhere in the
future. The City Manager and his staff wanted to make sure
that the proposed Henry Street Music Center site would not
interfere with any of these other plans which could have
such a dramatic impact on the economy of the city. The
revival of Henry Street had clearly taken a back seat to the
renewal of Hotel Roanoke and other visions.
More than a year and a half passed. Our contacts in the
-2-
federal government were pressing us to implement the grant
that we had been given. In spite of our interest in being
conciliatory to other demands on the City of Roanoke, we
pressed the City Manager for a decision on the site of the
Music Center. Considering the possibility of a future trade
center backing onto the east side of Henry Street, the City
of Roanoke proposed that we consider the abandoned Hotel
Dumas which was already in the possession of the Roanoke
Redevelopment and Housing Authority. TAP had absolutely no
involvement in this project prior to the property on Henry
Street being transferred from its prior owners. Because of
the historic importance of the Dumas and because we still
believed in a revival of this historic area, we agreed. Our
architect immediately went to work redrawing the plans and
commissioning the appropriate environmental studies.
Then the bad news. In addition, to rising building costs,
the Dumas Hotel was loaded with asbestos. Asbestos was not
only prevalent in the dilapidated roof and floor materials;
it was a component of the plaster in all of the walls. It
would cost an additional $200,000 to remove the materials
before renovation could take place.
We approached Mayor Taylor and asked for a grant to cover
the asbestos removal which had been necessitated because of
the City's requirement of a change of site. Mayor Taylor
took it to City Council. However, instead of a grant, a loan
had been arranged. We protested privately that we did not
have resources to repay the loan. We could not in good
conscience or legally transfer money for services to the
poor to pay for the removal of asbestos. We were told that
this was the best that could be done at the time. With our
grantor agency demanding action or the withdrawal of the
$600,000, the TAP Board of Directors reluctantly agreed to
the loan and proceeded with the renovation. It was not an
arrangement that we felt good about but the alternative of
turning the $600,000 back, defaulting on our commitment to
our federal grantors, and not preserving one of the very
important structures of this important past was a lessor
evil.
The Henry Street Music Center renovation broke ground in
1990. Governor Doug Wilder was there for the event. The
construction was completed in 1992. Since that time, the
Henry Street Music Center has been in constant use. Each day
our Head Start Food Service staff prepare breakfast and
lunch meals and two snacks for the 550 Head Start children
all of whom with the exception of our Salem Head Start
Center are in centers in Roanoke City. That is a total of
1,375 meals served daily. We meet 2/3 of these children's
daily nutritional needs. During the two years that we were
asked by the City of Roanoke to supply food for the Summer
Feeding program we prepared 252,000 meals served at 13
different sites.
In addition, the auditorium floor of the Music Center is in
continuous use serving the community. Among these activities
have been popular Jazz Jams, receptions for organizations
like the Roanoke Historical Society, presentation of the
Noel C. Taylor Award, banquets for the NAACP and the State
Head Start Association, community meetings for organizations
such as the Inner City Athletic Association, the 19th and
Melrose Technical Assistance Committee, Family Reunions,
Wedding Receptions and Community Development Block Grant
hearings. Our Fall Calendar already includes set dates for
the Art Council of the Blue Ridge, Narcotics Anonymous,
Becker CPA classes, the Project Discovery Orientation, a
Fashion, Poetry and Jazz Show, and various receptions. Small
fees for usage help us to cover maintenance costs and to
provide improvements like the curtains that were added on
the front windows.
There is yet a great deal to be done to complete the
renovations. Much of the original money went to secure the
structure of the facility, to provide an entirely new roof,
and to replace the entire flooring of the second and third
floors. These floors will have a central opening clear to
the first floor eventually providing three floors of dining
within hearing and visibility of entertainment on the first
floor stage. An elevator shaft has been provided but there
were no funds remaining for the provision of the elevator.
Our architect estimates that it will take another $400,000
to $500,000 to make the necessary additions. We are
currently in preparation of a foundation grant to assist in
that endeavor. We believe that the conversion of the
$200,000 loan to a grant will demonstrate the public
commitment to the project and assist in our ability to raise
outside resources.
As I have indicated, our request is the result of the
unexpected move from the Ebony Club to the Dumas Hotel site.
We are not happy with the notion by some that TAP does not
pay its own way. We very much pride ourselves in the tens of
thousands of men, women, and children we have assisted on
the road to self-sufficiency. We are also proud of being a
contributor to the Roanoke economy. Over the last 30 years,
TAP has brought over 207 million dollars of outside
resources into the Roanoke economy. Using the Chamber of
Commerce multiplier effect, that has had an over 400 million
dollar total economic impact. Eighty-five million dollars
has gone into participant wages to low income residents.
Other wages have supported the 250 Jobs that TAP brings to
the community. TAP prides itself on being an effective equal
opportunity employer demonstrating a diverse work force and
extremely high quality of performance. Non-personnel
expenditures have been to local dealers for office supplies,
equipment, buses and vans, rental space, insurance,
architects, lawyers, doctors, dentists, builders. Finally,
over the last five years alone, TAP and its subsidiaries
have paid $147,670 in real estate taxes. The truth is that
TAP pays its way and is a wonderful investment for the City
of Roanoke, its low income citizens and its entire economy.
The bottom line of the Henry Street Music Center project is
this: TAP has invested $600,000 of construction resources
and another $103,000 of Head Start money in kitchen
-4-
equipment, lighting, fencing, and security equipment in this
facility. The Henry Street Music Center can be the future
anchor facility of this two to three block revival area. It
is the only building on Henry Street to be preserved to
date. It is the only place on Henry Street where people work
and citizens gather. Like the First Baptist Church, a few
blocks away, it is a commitment to the future. In all
likelihood, had TAP not restored the facility, it like the
Palace Hotel would have fallen under its own weight or had
to be torn down. Our architect suggests that with all the
asbestos involved, it would have cost the City of Roanoke a
in excess of $100,000 in abatement, demolition and landfill
costs.
Finally, let me say a few words about Henry Street. The
dream for a revitalized Henry Street as suggested by Mayor
Taylor was a great dream for the City. It still is! Today
the City Market is a major contributor to the city. It has
blended the past with the present in a way that makes both
cultural and economic sense. There is no question that Henry
Street will one day be developed. With the rebuilding of the
Hotel and the addition of the Conference Center, North
Central Downtown becomes increasingly important to the whole
of the city. The question is whether, it like the market
will include.a relevant statement of the past or whether it
that past will be ignored. Today we have a great
opportunity, to work with a developer who has blended past
and present in other projects, whose Beale Street project
does have fifty percent of businesses owned by minorities
and is committed to social justice in economic development
ventures. There is no choice to return Henry Street of the
past. Its future businesses will have to attract citizens
from every Roanoke neighborhood and visito~rs to the city as
well in order to be viable. The future of the Music Center
is secure no matter what happens. Yet we began this journey
as an effort to support a revitalization of the Henry Street
area and we are committed to that endeavor. We believe that
the ti~e has come for those who are willing to work together
and, yes, who are willing to compromise, to make the
revitalization of historic Henry Street finally a reality.
-5-
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File ~-60-178-200-236-488
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33119-091696 amending and reordaining certain sections
of the 1996-97 Grant Fund Appropriations, providing for transfer and appropriation of general funds
for Roanoke Neighborhood Partnership activities. Ordinance No. 33119-091696 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
John R. Marlles, Chief, Planning and Community Development
Mariam K. Alam, Neighborhood Partnership Coordinator
Vickie S. Tregubov, Grants Compliance Monitor
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of September, 1996.
No. 33119-091696.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City cf
Roanoke that certain sections of the 1996-97 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriation
Community Development
Neighborhood Partnership 96-97
Revenue
Community Development
Neighborhood Partnership 96-97
(1-~0) .............
(11) ...............
$3,153,230
42,230
$3,153,230
42,230
1) Regular Employee
Salaries
2) ICMA Retirement
3) FICA
4) Hospitalization
Insurance
5) Dental Insurance
6) Life Insurance
7) Fees for
Professional
Services
8) Expendable
Equipment
< $1,000
9) Travel (Citizens)
10) Neighborhood
Training
11) Local Funds
(035-052-5240-1002) $ 29,795
(035-052-5240-1115) 2,681
(035-052-5240-1120) 2,198
(035-052-5240-1125) 4,632
(035-052-5247-1126) 219
(035-052-5240-1130) 104
(035-052-5240-2010)
5OO
(035-052-5240-5147) 500
(035-035-1234-7229) 42,230
(035-052-5240-2035) 500
(035-052-5240-5124) 1,101
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
September 16, 1996
96-167
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Tra. nCf..er and appropriation of general funds for Roanoke Neighborhood Partnership
activities.
I. Background:
City Council authorized $91.897 in Community Develonment Block Grant (CDBG)
funds to sunport the 1996-97 administration and activiti~,s conducted by the Roanoke
Neighborhood Partnership (RNP) through the submission of the Consolidated Plan
to the Department of Housing and Urban Development (HUD) for FY 1996-97 on
May 13, 1996 by by Resolution No. 32939-051396.
HUD approval of the City's FY 1996-97 Consolidated Plan by letter dated July 12,
1996.
City Council authorized an additiomll $5,000 in CDBG funds to the RNP on June 17,
1996 by Resolution No. 32992-061796. These additional funds were to be used for
neighborhood planning.
City Council authorized the appronriation of $96,897 in CDBG funds for the
Roanoke Neighborhood Partnership on July 1, 1996 by Budget Ordinance No. 33022-
070196.
City Council authorized $42_230 to support the 1996-97 adminigtration and activities
conducted bv the RNP in City General Funds as part of the 1996-97 general fund
budget approved by Council on May 13, 1996. This provides the Roanoke
Neighborhood Partnership with more flexibility to meet the needs of Roanoke City
neighborhoods that may not be eligible for CDBG funding.
II.
Current Situation:
City General Funds need to be transferred to the Grant fund and annronriated to specific
Roanoke Neighborhood Partnership accounts as detailed in Attachment A.
Honorable Mayor and Members of Council
September 16, 1996
Page 2
III. Issues:
Impact on community development in the City
Funding
Timing
IV.
Alternatives:
Authorize the transfer of $42,230 from the General Fund (Account 01-004-9310-
9535) to the Grant Fund and establish a corresponding revenue estimate into an
account to be established by the Director of Finance.
Imnact on community development in the q;ity would be positive, as the
Roanoke Neighborhood Partnership could continue to administer
neighborhood programs in areas not eligible for CDBG funding.
2. Funding is available in account 001-004-9310-9535. (Transfer to Grant Fund)
3. Timing is important. The funds are needed to administer program activities.
B. Do not authorize the transfer of $42,230 from the General Fund to the Grant Fund.
Impact on communi _fy development in the (~ity would be negative as the RNP
would have limited resources to administer programs in areas not eligible for
CDBG funding.
Funding would be an issue. The Roanoke Neighborhood Partnership would
not be able to conduct program activities as planned.
3. Timing would be an issue as scheduled activities would be affected.
Honorable Mayor and Members of Council
September 16, 1996
Page 3
Recommendation:
Authorize the transfer of $42.230 from the General Fund (Account 01-004-9310-
9535) to the Grant Fund and establish a corresponding revenue estimate into an
account to be established by the Director of Finance, and appropriate funds in the
amount of $42,230 to RNP accounts listed in Attachment A.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/ew
Attachments
CC~
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Chief of Community Planning
Office of Grants Compliance
Roanoke Neighborhood Partnership
Attachment A
035-052-5240-1002 Re~lular Employee Salaries $ 29,795
035-052-5240-1115 ICMA Retirement $ 2,681
035-052-5240-1120 FICA $ 2,198
035-052-5240-1125 Hospital $ 4,632
035-052-5240-1126 Dental $ 219
035-052-5240-1130 LIFE $ 104
035-052-5240-2010 Fees for Prof. Services and Printin~l $ 500
035-052-5240-2035 Expendable Equipment $ 500
035-052-5240-5124 Travel/CITIZEN/ $ 1,101
035-052-5240-5147 Nei~lhborhood Trainin~l $ 500
TOTAL RNP City Funds Budget $ 42,230
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sendra H. Eakin
Deputy City Clerk
September 23, 1996
File #55-181-302-303-313-381-515-516
Stephen A. Mancuso
General Manager
Valley Metro
Roanoke, Virginia
Dear Mr. Mancuso:
I am attaching copy of Ordinance No. 33120-091696 authorizing the proper City officials to execute
a contract upon certain terms and conditions with the Greater Roanoke Transit Co., for provision
of temporary management and operation services for certain City-owned or controlled parking
facilities on a month to month basis for a fee of $23,793.50 per month, which contract may be
assigned with the written consent of the City Manager. Ordinance No. 33120-091696 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
ERC.
pc:
Eric J. Teter, Republic Parking System, Inc., 15 E. Campbell Avenue, Roanoke, Virginia
24011
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
IN THE COUTqCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of September, 1996.
No. 33120-091696.
.~N ORDINANCE authorizing the proper City officials to execute a contract upon certain
terms and conditions with the Greater Roanoke Transit Company for the provision of temporary
management and operation services for certain City owned or controlled parking facilities; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. In view of the expiration of the contract between the City of Roanoke and James C
Berry d/b/a Republic Parking Systems on September 29, 1996, an emergency exists that requires the
procurement of temporary management and operation services for those certain City owned or
controlled parking facilities covered by the Republic contract until the competitive negotiation
process for procuring a long term contract for such services can be completed.
2. The City Manager or the Assistant City Manager and the Clerk are hereby authorized
on behalf of the City to execute and attest, respectively, a contract with the Greater Roanoke Transit
Company, in a form to be approved by the City Attorney, for temporary management and operation
services for those certain City owned or controlled parking facilities set forth above on a month to
month basis for a fee of $23,793.50 per month, which contract may be assigned with the written
consent of the City Manager, all as is more particularly set forth in the report to this Council dated
September 16, 1996, and the cost of said services to be paid for out of funds heretofore or
simultaneously appropriated by Council
3. In order to provide for the usual daily operation of the municipal government~ an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage
ATTEST:
City Clerk.
September 16, 1996
Report No. 96-358
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject:
Procurement of Temporary Services for
Operation of the Municipal Parking Facilities
On an Emergency Basis
I. Backqround:
Parkinq contract between the City and Republic Parkinq
will expire on September 29, 1996. Council was advised
of this fact on August 19, 1996 and did authorize
advertising and selection of another contractor by
competitive negotiations. This procurement process
will take an additional 60 - 90 days. In the meantime
a need exists to continue to operate the parking
facilities. Therefore, an emergency exists to procure
temporary parking services until the competitive
negotiation process is complete.
Bo
Greater Roanoke Transit Company (GRTC), former operator
of most of our parking facilities, has offered to
manage and operate all of our facilities on a month-to-
month basis for a fee of $23,793.50 per month
(including routine maintenance and security) in
accordance with the attached letter dated September 6,
1996.
Co
Fundinq is available in the Transportation Fund to pay
for this expense.
II.
Recommendation: Council authorize the City to contract
with GRTC, in a form approved by the City Attorney, which
contract may be assigned with the written consent of the
City Manager, for the temporary operation and maintenance of
the City's parking facilities on a month-to-month basis for
$23,793.50/month.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachment
cc: Kit B. Kiser, Director of Utilities & Operations
Stephen A. Mancuso, General Manager, Valley Metro
Beth Carter, Republic Parking
September 6, 1996
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24~32
540-982-0305
W. Robert Herbert
City Manager
City of Roanoke
Dear Mr. Herbert,
As an alternative to the City extending its contract with Republic
Parking System Inc. beyond the September 30, 1996 termination date,
the GRTC offers the following for your consideration:
GRTC, effective September 30, 1996, to assume management
and operation of the parking facilities on a month to
month basis with either party having the right to
terminate upon one month written notice to the other.
GRTC's management and operation of the parking facilities
to be conducted generally in accordance with the current
contract between the City and RPS, Inc. noting that GRTC
will provide two full time equivalent administrative
positions, five full time equivalent attendant positions,
and eight full time equivalent maintenance/security
presence positions.
GRTC to receive a monthly fee equal to $23,793.50. This
fee is for the labor, fringe benefit, insurance and
hiring expenses incurred by GRTC. All other expenses are
to be paid by the City as is currently the case.
This offer is contingent upon the GRTC Board of Directors
authorizing me to submit a management and operation proposal to the
City as I will be recommending during their September 16, 1996
Board Meeting. When compared to the fee originally bid by RPS Inc.
($14,007 per month), and the fees that the City will otherwise be
paying for security (approximately $6,500 per month) and GRTC
oversight ($2,600 per month), the fee proposed above represents a
monthly increase in the City's expense for such services equal to
$686.50. We believe this increase can be funded within the adopted
Transportation Fund budget by reducing the expenses in other line
items such as telephone, expendable equipment, and building
maintenance. We also believe the overall service provided to the
City will be much improved, primarily because of the changes we
propose to make in the provision of security and maintenance.
I offer this proposal now even though it is contingent upon certain
action by the GRTC Board as described above because, if it is
ultimately agreed to, there will be much for us to do in very short
period of time. I will therefore appreciate any thoughts you might
have about this offer. I look forward to hearing from you soon.
Thank you
Stephen A. Mancuso
General Manager
c: Kit B. Kiser, Director of Utilities and Operations
MARY F. PARKER, CMC/AAE
City Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-254!
Fax: (540) 224-3145
September 23, 1996
File #5-68-277
SAN'DRA H. EAKIN
Deputy City Clerk
R. Matthew Kennell
Executive Director
Downtown Roanoke, Inc.
310 First Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Kennell:
I am enclosing copy of Resolution No. 33121-091696 expressing appreciation for and authorizing
the City Manager to accept a gift from the Foundation for Downtown Roanoke, Inc., of a 1992
Chevrolet Suburban for use in connection with the Mounted Patrol Unit of the Police Department.
Resolution No. 33121-091696 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Wilbum C. Dibling, Jr., City Attorney
George C. Snead, Jr., Director, Public Safety
M. David Hooper, Chief, Police Department
~'THECOUNCIL FOR THE CITY OF ROANOKE,
The 16th day of September, 1996.
No. 33121-091696.
VIRGINIA
A RESOLUTION expressing appreciation and authorizing the City Manager to accept a gift
from the Foundation for Downtown Roanoke, Inc., to be used in connection with the Mounted Patrol
Unit of the Police Department.
WHEREAS, the Foundation for Downtown Roanoke, Inc., a tax exempt organization
established to raise funds for the operation of the horseback mounted patrol unit of' the Police
Department, desires to donate to the City a 1992 Chevrolet Suburban, and this Council wishes to
accept such donation.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Council expresses its appreciation to the Foundation for Downtown Roanoke,
Inc., for the donation ora 1992 Chevrolet Suburban for use in connection with the Mounted Patrol
Unit of the Police Department.
2. Ihe City Manager is authorized, pursuant to §2-263, Code of the City of Roanoke
(1979), zts amended, to accept from the Foundation for Downtown Roanoke, Inc., a 1992 Chevrolet
Suburban for use in connection with the Mounted Patrol Unit of the Police Department
3. The Clerk is directed to transmit an attested copy of this Resolution to the Executive
Director of Downtown Roanoke, Inc.
ATTEST:
City Clerk.
September 16, 1996
Council Report #96-406
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Gift from a Private Corporation thru the Foundation for
Downtown Roanoke, Inc. (Police Department Mounted Patrol
Unit)
I. Back~round:
The Foundation for Downtown Roanoke. Inc., a tax-exempt organ-
ization, was established three (3) years ago by Downtown
Roanoke, Inc., to raise the entire cost of operating the
horseback Mounted Patrol Unit. Their support includes all ex-
penses incurred by the Mounted Patrol Unit, with the exception
of salaries.
It is necessary, at times, for the Mounted Patrol Officers to
transport horses over lon~ distances. This would occur when
participating in regional training exercises with other
Mounted Patrol Units or in the transporting of donated or pur-
chased horses. It is very important that the vehicle utilized
to tow the horse trailer be in sound mechanical condition.
II. Current Situation:
The Mounted Patrol Unit is currently usinq a 1986 Chevrolet
Suburban with more than 200,000 miles on the odometer. This
vehicle was donated by a private organization when the Unit
was first formed. The vehicle is still adequate for local use
but not for long-distance business trips.
A 1992 Chevrolet Suburban 3/4 ton 4x4 vehicle has been donated
by a private corporation (that wishes to remain anonymous).
The donation was made to the Foundation for Downtown Roanoke,
Inc., who transferred it to the Police Department Mounted
Patrol Unit. The vehicle has an approximate value of
Si5,000.00.
City Fleet Maintenance has inspected the 1992 Chevrolet
Suburban and found it to be in sound mechanical condition.
City Council action is recuired to officially accept gifts to
the City in excess of $5,000.00 in accordance with City Code
§2-263.
Page 2
Members of Council
September 16, 1996
III. Issues:
A. Need.
B. Compliance with City Code.
IV. Alternatives:
A. City Council authorize the City ManaGer to accept gift of the
1992 Chevrolet Suburban, valued at approximately S15.000.00,
to be used by the Police Department's Mounted Patrol Unit.
1. Need for a newer and more serviceable vehicle for the
Mounted Patrol Unit would be achieved.
2. Compliance with City Code would be met.
B. City Council re4ect gift of the 1992 Chevrolet Suburban from
the Foundation for Downtown Roanoke, Inc., to be used by the
Police Department's Mounted Patrol Unit.
1. Need for a newer and more serviceable vehicle for the
Mounted Patrol Unit would not be met at this time.
2. Compliance with City Code need not be considered.
Recommendation:
City Council concur with Alternative "A."
Authorize the City Manager to accept the 1992 Chevrolet Suburban
vehicle from the Foundation for Downtown Roanoke, Inc.
WRH: MDH: CDA: 1 f s
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke City Mounted Patrors
Urban Trail
Ride
October 20, 1996
Ride with the Mounties through
Roanoke
Roanoke, Virginia
September 16, 1996
#96-559
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: CONVERT ItALF-TIME POSITIONS TO FULL-TI!~IE POSITIONS
I. BACKGROUND
A. It has been the goal of Social Services to maximize the use of staff to accomplish
the nighest level of efficiency with the most cost effective practices.
B. The Department's staffing numbers have always been below the minimum required
to accomplish benchmarks of performance as set by State Caseload Standards.
C. Workloads have increased over the last five (5) '/ears.
II.
Food Stamps 1990 to 1996 increased from 3,532 to 5,593 cases.
Medicaid 1990 to 1996 increased from 3,025 to 7,674 cases.
Court Services workload has doubled in number of referrals.
CURRENT SITUATION
A. In 1984, a service worker position was split to two half-time positions to
accommodate and retain workers who could only work half time. Eligibility
worker position was split in 1992 for similar reasons.
B. Half-time positions are not efficient or effective today.
1. Difficult to fill half-time positions because of lack of interest of qualified
applicants.
2. State training schedules for computer training and cnild abuse training are
inflexible, requiring full-day, full-week training.
3. Work load is too heavy_.
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
September 16, 1996
#96-559
Page Two
III. ISSUES
A. Services to Community.
B. Legal Mandates.
C. Budget.
IV. ALTERNATIVES
Change position # 1505 Social Worker, from half-time to full-time position.
Change position gl 372, Eligibility Worker, from half-time to full-time position.
1. Services to Community.
a. Position #1505 currently does court investigations for custody
determination. Would absorb backlog and produce reports in a
more timely fashion.
b. Position #1372, now vacant, would be utilized to help with
increased applications for assistance by citizens.
2. Legal Mandates - Both positions must comply with court-ordered
mandates on timely completion of work.
3. Budget - Would be increased by equivalent of one position. ($25,410).
a. Cost of increase would be 75% reimbursed from State $19,058 and
25% local cost $6,352 for a total of $25,410.
b. Local share is available in department Account #001-054-5313-
1001, through personnel lapse.
Do not change positions # 1505, Social Worker, and # 1372, Eligibility Worker
from half-time to full-time positions.
1. Services to Community - Citizens would be adversely impacted by not
receiving services in a timely fashion.
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
September 16, 1996
#96-559
Page Three
~ - Penalties such as withholding reimbursements could be
increased.
3. Budget - Not an issue.
RECOMMENDATION
A. Accept Alternative A, and change position #1505 from half-time to full-time
position. Change position # 1372 from half-time to full-time position.
CC
Respectfully submitted,
W. Kobert Herbert
City Manager
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Glenn D. Radcliffe, Director of Human Development
Corinne B. Gott, Superintendent of Social Services
Diane S. Akers, Budget Administrator
Kenneth S. Cronin, Manager, Personnel Management
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 4,56
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 23, 1996
File #236-261-318-348-349
SANDRA H. EAKIN
Deputy City Clerk
Peggy J. Baggett
Executive Director
Virginia Commission for the Arts
223 Governor Street
Richmond, Virginia 23219
Dear Ms. Baggett:
I am enclosing copy of Resolution No. 33123-091696 authorizing acceptance of a Local
Government Challenge Grant from the Virginia Commission for the Arts, in the amount of
$4,000.00. Resolution No. 33123-091696 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Susan W. Jennings, Executive Director, Arts Council of the Blue Ridge, 20 E. Church
Avenue, Roanoke, Virginia 24011
Patdcia L. Avise, Executive Director, Roanoke Symphony Orchestra and Roanoke Valley
Choral Society, 541 Luck Avenue, S. W., Suite 200, Roanoke, Virginia 24016
Jere L. Hodgin, Executive and Artistic Director, Mill Mountain Theatre, One Market Square,
2nd Floor, Roanoke, Virginia 24011
W. Robert Herbert, City Manager
James D. Gdsso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Glenn D. Radcliffe, Director, Human Resources
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 16th day of September, 1996.
No. 33123-091696.
VIRGINIA,
A RESOLUTION authorizing the acceptance of a Local Government
Challenge Grant from the Virginia Commission for the Arts.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
The City of Roanoke accepts a Local Government Challenge
Grant from the Virginia Commission for the Arts in the amount of
$4,000.00 to be used for those purposes identified in the report ef
the City Manager to Council dated September 16, 1996.
2. The City Manager, or his designee, is authorized to
execute the requisite grant documents in order to accept said grant
on behalf of the City. Ail documents shall be approved by the City
Attorney.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File ~-60-236-261-318-348.349
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33122-091696 amending and reordaining certain sections
of the 1996-97 Grant Fund Appropriations, providing for appropriation of $4,000.00 in connection
with acceptance of a Local Government Challenge Grant from the Virginia Commission for the Arts.
Ordinance No. 33122-091696 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Resources
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 16th day of September, 1996.
No. 33122-091696.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the
Roanoke that certain sections of the
Appropriations, be, and the same are hereby,
to read as follows, in part:
Council of the City of
1996-97 Grant Fund
amended and reordained
A ro riation
Parks, Recreation and Cultural $ 27,559
Challenge Grant - FY97 (1) ........................ 4,000
Revenue
Parks, Recreation and Cultural $ 27,559
Challenge Grant - FY97 (2) ........................ 4,000
1) Subsidies
2) State Grant
Receipts
(035-054-8731-3700) $ 4,000
(035-035-1234-7225) 4,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
September 16, 1996
Roanoke, Virginia
Report #96-560
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT:
VIRGINIA COMMISSION
CHALLENGE GRANT
FOR THE ARTS LOCAL
GOVERNMENT
BACKGROUND
The City of Roanoke was notified of a Local Government Challenge Grant available
through the Virginia Commission for the Arts.
Local Government Challenge Grant Funds are available on a 50 - 50 matching basis,
50 percent state and 50 percent local.
Application for the grant was made at the request of the Arts Council of Roanoke
Valley, Roanoke Symphony Orchestra, and Mill Mountain Theatre.
D. Roanoke has received funding from the Local Government Challenge Grant for several
years.
II. CURRENTSITUATION
.Notification from the Commianion for the Arts has been received that a grant of
$4,000.00 is available.
The grant will supplement funds already appropriated from the City to the organization
through the Citizens Services Committee. The local funds will meet the 50 - 50 match
required by the challenge grant.
The Grant funds of $4,000.00 will be distributed to The Arts Council of Roanoke
Valley ($1,333), Roanoke Symphony Orchestra ($1,333), and Mill Mountain Theatre
($1,334).
Mayor & Members of Council
Page 2
September 16, 1996
III. ISSUES
A. Need for Fundin .
B. _Timing.
C. Cost to the City.
IV. ALTERNATIVES
A. City Council accept the $4,000.00 Local Government Challenge Grant from th,,
Vir~finia Commission for the Arts.
_Need for Funding. The Arts Council of Roanoke Valley, Roanoke Symphony
Orchestra, and Mill Mountain Theatre will use funding to make quality arts
activities available to citizens of Roanoke.
Timing. The grant must be accepted and properly executed papers returned to
the Virginia Commission of the Arts prior to release of funds.
.Cost to the City. Matching funds have been appropriated in the City's FY 1995-
96 General Fund Budget through the Citizens Services Committee. No
additional funding is required.
City Council not accept the $4,000.00 grant from the Virginia Commission for th~,
Arts
Need ~ The Arts Council of Roanoke Valley, Roanoke Symphony
Orchestra, and Mill Motmtain Theatre will lose $4,000.00 in funding which
would be used to make quality arts activities available to the citizens of
Roanoke.
2. Timing. Not an issue.
Cost to the City. No impact. Local funds have been appropriated in the City's
General Fund Budget through the Citizens Services Committee.
Mayor & Members of Council
Page 3
September 16, 1996
V. RECOMMENDATION
City Council concur with Alternative A and accept the $4000.00 grant from th~,
Virginia Commission for the Arts.
~ to revenue and expenditure accounts to be established by
the Director of Finance in the Grant Fund.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/GDtUgr
CCi
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
Barry L. Key, Management and Budget
Glenn D. Radcliffe, Director &Human Development
MARY F. PARKER, C1VIC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 23, 1996
File #72-246-304
William Cadson
Director of Program Operations
Governor's Employment and Training Department
Theater Row Building, 9th Floor
730 E. Broad Street
Richmond, Virginia 23219
Dear Mr. Carlson:
I am enclosing 'copy of Resolution No. 33124-091696 authorizing execution of an agreement by
and between the Governors Employment and Training Department, the Fifth Distdct Employment
and Training Consortium and the City of Roanoke, relative to the respective responsibilities and
liabilities of the parties thereto with regard to implementation of certain programs, said agreement
to be in substantially such form as set forth in a report of the City Manager dated September 16,
1996. Resolution No. 33124-091696 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm --
Enc.
pc;
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Resources
Vickie L. Pdce, Administrator, Fifth Distdct Employment and Training Consortium
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE,
The i6th day of September, 1996.
No. 33124-091696.
VIRGINIA,
A RESOLUTION authorizing the execution of an agreement by and
between the Governor's Employment and Training
Fifth District Employment and Training Consortium,
Roanoke.
Department, the
and the City of
BE IT RESOLVED by the Council of the City of Roanoke that
City Manager or Assistant City Manager is authorized to execute
agreement by and between the Governor's Employment and Traini~' [
Department, the Fifth District Employment and Training Consortia~
and the City of Roanoke which agreement relates to the respectiv-,
responsibilities and liabilities of the parties thereto with regal-:
to the implementation of certain programs, such agreement to be
substantially such form as set forth in the City Manager's repo~;
of September 16, 1996; such agreement to be approved as to form
the City Attorney prior to its execution.
ATTEST:
City Clerk.
September 16, 1996
# 96-562
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Su~e~:
Service Delivery Area Agreement between the Fifth District Employment
and Training Consortium and the Govemor's Employment and Training
Department for Program Year July 1, 1996 through June 30, 1997
I. BACKGROUND
The City of Roanoke has been designated as the orant redpient of funds
received by the Fifth District Employment and Training Consortium
(FDETC) under the Job Training Partnership Act.
The City of Roanoke acts as fiscal depositon_/of all Consortium funds, by
agreement of the localities in the Fifth Planning District.
The Fifth Planning_ District has been designate¢l as a service delivery area
(SDA) by the Govemor of Virginia.
II. CURRENT SITUATION
The Govemor's EmPloyment and Trainin0 Department requires
concurrence with the attached Agreements by the FDETC Policy Board,
Pdvate Industry Council and the City, as the depository of the funds.
This Aoreement, which has not changed significantly from previous years,
cladtles the roles, responsibilities, and liability of Ihe SDA which includes
FDETC Policy Board, Pdvate Industry Coundl, and the grant recipient (City
of Roanoke).
September 16, 1996
#96-562
Page 2
Contract covers funding and obligations related to Titles II (A,B and C) and
III activities for eligible individuals.
Authority to execute a~3proodate documentg is needed fi`om City Council.
III. ISSUES
A. Le air uire ents
B. Liabili _ty
IV. ALTERNATIVES
Authorize the City Manaoer or his desianee to sion the attached
Agreements.
~ - The Agreements meet the requirements of the
Job Training Partnership Act and review by the City Attomey's office
will ensure compliance with local requirements.
Liabili _N - Any liability rests with the Policy Board, which is made up
of representatives from the Fifth Planning District; however, the City
is liable for the proper deposit of these funds.
Do not authorize the City_ Manager or his designee to sign the attached
Agreements.
~ - The legal requirements of the Job Training
Partnership Act would not be met.
2. Liabili _ty - With no formal agreement, liability would not be an issue.
September 16, 1996
#96-562
Page 3
RECOMMENDATION
Adopt,NtematJve A which authorizes the City Manager or his designee to sign the
attached Agreements with the Governor's Employment and Training Department
for Program Year 1996 - 1997.
Respectfully submitted,
W. Robert Herbert
City Manager
WRHNLP/kdh
XC:
City Attomey
Director of Finance
Director of Human Development
FDETC Executive Director
AGREEMENT
This agreement applies to funds appropriated for Program Year 1996 for
activities under Title II and Title III of the Job Training Partnership Act is entered into by
and between the Governor's Employment and Training Department, herein referred to
as the GETD, and the Fifth District Employment and Training Consortium the
designated administrative entity and the City of Roanoke, the designated grant
recipient, herein collectively referred to as the Second Parties. This agreement is
effective July 1, 1996 and expires June 30, 1999.
PROGRAM PURPOSE
1. The Job Training Plan for the service delivery area has been prepared and jointly
submitted by the Fifth District Employment and Training Consortium Private Industry
Council and local elected officials. The said Plan has been reviewed and approved all
in accordance with the applicable provisions of the Job Training Partnership Act (JTPA)
and it is necessary to make provision for funding the said Job Training Plan. For and in
consideration of the mutual covenants hereinafter set forth, the GETD and the Second
Parties agree as follows:
A. From funds made available to the Governor of Virginia by the USDOL
pursuant to Section 202 of the JTPA, funds shall be allotted to the service
delivery area through a Title Il-^ Notice of Award (NOA) in accordance with the
provisions of Section 202(b) of the JTPA and delivered to the Grant Recipient by
the GETD periodically and by such mode as is determined and selected by the
GETD.
The Second Parties will provide programs to prepare adults for
participation in the labor force by increasing their occupational and educational
skills, resulting in improved long-term employability, increased employment and
earnings, and reduced welfare dependency in accordance with the said Job
Training Plan.
B. From funds made available to the Governor of Virginia by the USDOL
pursuant to Section 252 of the JTPA, funds shall be allotted to the service
delivery area through a Title II-B NOA in accordance with the provisions of
Section 262 of the JTPA and delivered to the Grant Recipient by the GETD
periodically and by such mode as is determined and selected by the GETD.
The Second Parties will provide a Summer Youth Program designed to
enhance the basic educational skills of youth; to encourage school completion or
enrollment in supplementary or alternative school programs; to provide eligible
youth with exposure to the world of work; and to enhance the citizenship skills of
youth in accordance with the said Job Training Plan.
C. From funds made available to the Governor of Virginia by the USDOL
pursuant to Section 261 of the JTPA, funds shall be allotted to the service
delivery area through a Title II-C NOA in accordance with the provisions of
Section 262 of the JTPA and delivered to the Grant Recipient by the GETD
periodically and by such mode as is determined and selected by the GETD.
The Second Parties will provide programs to improve the long-term
employability of youth, enhance the educational, occupational, and citizenship
skills of youth, encourage school completion or enrollment in alternative school
programs, increase the employment and earnings of youth, reduce welfare
dependency, and assist youth in addressing problems that impair the ability of
youth to make successful transitions from school to work, apprenticeship, the
military, or postsecondary education and training in accordance with the said Job
Training Plan.
2. As the designated substate grantee, Fifth District Employment and Training
Consortium Private has developed and submitted a Substate Plan for Title III services
in the substate area. The said Plan has been reviewed and approved all in accordance
with the applicable provisions of the JTPA and it is necessary to make provision for
funding the said Substate Plan. For and in consideration of the mutual covenants
hereinafter set forth, the GETD and the Second Parties agree as follows:
A. From funds made available to the Governor of Virginia by the USDOL
pursuant to Section 302 of the JTPA, funds shall be allotted to the service
delivery area through a Title III NOA in accordance with the provisions of Section
302(d) of the JTPA and the State Plan for Title III programs and delivered to the
Grant Recipient by the GETD periodically and by such mode as is determined
and selected by the GETD. Funds will be used to provide programs for
dislocated workers in accordance with the provisions of the said Substate Plan.
B. Title III discretionary funds awarded to the GETD for activities to be
operated by the subgrantee, funds shall be allotted to the service delivery area
through a special NOA. Discretionary funds shall by governed by the terms of
the individual grant award.
SPECIAL TERMS
Should the agreement required by Section 103(b) (1) of the JTPA, or any
subsidiary agreement among and between the Second Parties be terminated, or there
be a claim made of default thereon by any party to the agreement or any subsidiary
agreement, then the Private Industry Council or Chief Elected Official, as designated in
Section 103(c), shall give written notice of the particulars thereof to the Executive
Page 2
Director of the GETD. In such event, the GETD shall have the right to withhold further
funding under this Agreement or terminate this Agreement upon such notice as may be
reasonable under the circumstances, not in lieu of but in addition to any other remedy
available under law if such action be deemed reasonably necessary by the GETD to
carry out its duty under the JTPA and the laws of the Commonwealth of Virginia.
GENERAL TERMS AND CONDITIONS
1. This agreement is made subject to the availability of the said funds and the
allocation thereof to this agreement by the GETD. The GETD shall exert its best efforts
to provide the Second Parties with timely advice of changes in funding levels produced
at the federal level or required by circumstances affecting within state allocations.
2. The administrative entity and the grant recipient agree to receive, administer,
disburse and account for the said funds and such property as may be acquired
therewith or otherwise be placed under their control respectively pursuant to the terms
of the JTPA or direction of the USDOL, and to perform the related duties imposed upon
them by the JTPA, in accordance therewith and the regulations.of the USDOL and the
GETD, as the same may presently exist or hereafter be amended or enlarged during
the period of this Agreement. In accordance with 20 CFR 627.702(e), by receipt of said
funds, the Second Parties shall be accountable for misexpenditure of said funds. Any
required repayment shall not be by or from federal funds.
3. Pursuant to the agreement between the U.S. Secretary of Labor and the
Governor of Virginia, the GETD reserves the right to interpret the requirements of the
JTPA and all implementing regulations consistent with the terms thereof which by this
agreement are applicable to the Second Parties. Such interpretations shall be
specifically identified as "JTPA Interpretations or Policies" and shall be issued in
accordance with the internal policy of the GETD. The Second Parties shall apply and
abide by interpretations heretofore issued as well as all such interpretations issued
during the term of this Agreement. The GETD shall review these or any subsequent
JTPA interpretation upon its own motion or, at its own discretion, upon the request of
any interested party.
4. The performance of the Second Parties hereunder shall, for the purpose of
Section 106 of the JTPA, be gauged by those performance standards established b~
the U.S. Secretary of Labor pursuant to Section 106 of the JTPA as the same may be
varied by the Governor, for the period of this Agreement.
5. When issuing statements, press releases, requests for proposals, bid
solicitations and other documents describing projects or programs funded in whole or in
part with Federal money, the Contractor and all subcontractors receiving funds pursuant
Page 3
to this agreement shall clearly state:
A. the percentage of the total costs of the program or project which will be
financed with Federal money,
B. the dollar amount of Federal funds for the project or program, and
C. the percentage and dollar amount of the total cost of the project or
program that will be financed by non-Federal sources.
6. The GETD recognizes the right of the Second Parties to make provision among
and between themselves for division of duties and tasks requisite for the proper
performance and administration of this Agreement subject to the provisions of the JTPA
and implementing regulations. The Second Parties agrees that they shall not, by act of
commission or omission, do or fail to do any act in relation to each other which would
hinder, frustrate or delay the performance of this Agreement or any act or duty required
hereby.
7. This Agreement shall not be assignable, in whole or part, by any Second Parties
without the written consent of the GETD; provided, however, that according to the
provisions of the said Job Training Plan, contractors may be engaged by the Second
Parties to provide services or programs to eligible JTPA participants. In the exercise of
the discretion afforded by this provision, the Second Parties shall adhere to the
standards set forth in Sections 107(e), 164(a)(3) and 164(e)(2) of the JTPA, and shall
assure that all procurement complies with sound practices and elements of contracting.
Whenever the word "contractor" appears in the succeeding provisions of this
Agreement, the same shall mean such contractors as are permitted by the terms of this
Paragraph 6. Any such contract shall be conditioned to secure the benefits of the
succeeding provisions to the Second Parties and the GETD.
8. The Second Parties shall give the GETD timely notification of the possibility of
disallowed costs incurred in their administration of this Agreement or by their
contractors and use prompt and efficient debt collection procedures to obtain cash
repayment of disallowed costs. The Second Parties shall not forego debt collection
procedures without the express written approval of the GETD. In appropriate cases,
the GETD shall petition the U.S. Secretary of Labor to:
First: Forgive those costs, if possible; if not to:
Second: Accept repayment of those costs in other than cash
reimbursement. Nothing in this provision, however, shall be construed to limit or
preclude the pursuit of remedies, either legal or administrative, by the GETD or
the Second Parties.
Page 4
9. Neither the Governor nor the Commonwealth of Virginia assumes liability by
virtue of this Agreement for any costs incurred above the amounts provided pursuant tO
this Agreement or for costs incurred by the Second Parties or their contractors which
are determined to be unallowable. Any such costs shall be at the sole risk of the
Second Parties or their contractors. The foregoing provisions of this Paragraph are not
intended to preclude, and shall not be deemed to preclude the Second Parties or their
contractors from asserting any defense which may be asserted by them hereafter.
10. The Second Parties agrees to give the GETD prompt notice in writing of any
action or suit filed or any claim, concerning the performance of the Agreement or any
contract made thereunder, otherwise made against the Second Parties or their
contractors of which they have been notified.
11. The GETD, the U.S. Secretary of Labor, the Comptroller General of the United
States, or any of their representatives shall have access to work and training sites and
to any books, documents, papers, and records (including computer records) of the
Second Parties and their contractors which are directly pertinent to this Agreement, in
order to conduct audits and examinations and to make excerpts, transcripts, and
photocopies. This right also includes timely and reasonable access to the Second
Parties's and their contractor's personnel for the purpose of interviews and discussions
related to such documents.
12. No waiver or modification of the terms of this Agreement, including, without
limitation, this provision, shall be valid unless in writing and duly executed by the parties
to be bound thereby.
13. The GETD reserves the right to apply any lesser sanction not proscribed by law
or seek any lawful remedy available to it as it may deem requisite to obtain proper
performance under this Agreement, to carry out the requirements of the Act and federal
and State regulations made pursuant thereto, and to maintain the integrity of programs
funded through this Agreement. Unless an emergency exists, the GETD shall not act to
impose a sanction except upon reasonable notice and after the Second Parties has
opportunity for review in accordance with procedures mandated by the JTPA. A
sanction imposed in an emergency shall be subject to subsequent review.
14. The Second Parties may retain the entire right, title, and interest to each subject
invention subject to 35 U.S.C. 203 which was created or developed under this
Agreement with funds from this Agreement. With respect to any subject invention in
which the Second Parties retains title, the GETD shall have a nonexclusive,
nontransferable, irrevocable, paid-up license to practice or have practiced the subject
invention.
Page 5
15. The GETD and the USDOL shall have unlimited rights to any data first produced
or delivered under this agreement.
ASSURANCES AND CERTIFICATIONS
1. Compliance with Applicable Laws, Regulations and Directives
A. The Second Parties shall abide by and shall ensure that all activities
conducted pursuant to this Agreement comply with all applicable federal, state
and local laws, regulations, and directives. The Second Parties also
understands and agrees to immediately desist from and correct any violations
noted.
B. The Second Parties must assure compliance, ~, with the
provisions of Section 89 of the Internal Revenue Code.
C. The Second Parties shall comply with Titles VI, VII and IX of the Civil
Rights Act of 1964 (PL 88-352) and the regulations issued pursuant thereto. The
Second Parties further certify that it has no commitments or obligations which
are inconsistent with compliance with these and any other pertinent federal
regulations and policies, and that any other agency, organization, or party which
participates in the implementation of the programs funded pursuant to this
Agreement shall have no such commitments or obligations.
D. The Second Parties shall comply with Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. 794), all requirements imposed by the
applicable USDOL regulations (29 CFR Part 32) and all guidelines and
interpretations issued pursuant thereto.
E In accordance with the Virginia Procurement Act, the Second Parties shall
not discriminate against any employee or applicant for employment because of
race, religion, color, sex, age, or national origin unless it is a bona fide
occupational qualification reasonably necessary to the normal operation of the
Second Parties. The Second Parties agree to put in conspicuous places,
available to employees and applicants for employment, notice setting forth the
provisions of this nondiscrimination clause.
F. The Second Parties shall conform to the Virginia Freedom of Information
Act, Chapter 21, Section 2.1-340 through Section 2.1-346.1 of the Code of
Virginia, to the extent required by federal and state law, consistent with federal
confidentiality requirements and Section 2.1-373.2 of the ~.
Page 6
G. The Second Parties shall conform to the standards contained in the
Occupational Safety and Health Standards for General Industry (29 CFR Part
1910) inclusive of the '~/irginia Preface to OSHA Standards Book for General
Industry";
H. The Second Parties shall conform to the Virginia Child Labor Laws as
contained in Chapter 5 (§ 40.1-78 et seq.) of the Code of Virqinia;
I. The Second Parties shall conform to the Virginia Worker's Compensation
Act as contained in Title 65.2 of the ~;
J. The provisions of the following Acts, applicable regulations made pursuant
to said Acts and other listed directives are hereby incorporated by reference. All
changes in said Acts, regulations and directives are automatically incorporated
into this Contract.
i. Titles I, II and III of the JTPA;
ii. JTPA Final Rule Regulations, 20 CFR Part.626, et al, including
subsequent revisions or amendments;
iii. Contract Work Hours and Safety Standards Act
(40 U.S.C. 327-332);
iv. Office of Management and Budget (OMB) Circulars A-87 and/or
A-122;
v. USDOL administrative regulations, at 41 CFR 29-70 (property
management-private) and 29 CFR Parts 93 (lobbying restrictions), 96
(audits), 97 (property management), and 98 (debarment and suspension)
and 29 CFR Part 98 (drug-free workplace);
vi. GETD "Title III Eligibility Determination and Verification
Guidebook," "Program and Discrimination Complaint Policy and
Procedures" and "Management Requirements for JTPA Programs and
Activities," and subsequent additions issued as a result of JTPA
amendments and regulation revisions, including GETD Management
Regulations.
vii. Equal Employment Opportunity Directives;
Page 7
viii. Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (PL 91-646) which provide for
fair and equitable treatment of persons displaced or whose property is
acquired for project purposes of Federal or federally assisted programs,
regardless of Federal participation in purchases;
xi. Section 2.1-371, et seq., of the Code of Virginia, related to
confidentiality of information;
x. Title IX of the Education Amendments of 1972, as amended, which
prohibits discrimination on the basis of sex;
xi. The Age Discrimination Act of 1975, as amended;
xii. The Drug Abuse Office and Treatment Act of 1972 (PL 92-255) as
amended, relating to nondiscrimination on the basis of drug abuse;
xiii. The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism.
xiv. The Americans with Disabilities Act of 1990.
Certifications
A. The following certifications are incorporated by reference and are a part of
this Agreement:
i. Certification Regarding Lobbying (29 CFR Part 93);
ii. Drug-free Workplace Requirements Certification (29 CFR Part 98);
and,
iii. Nondiscrimination and Equal Opportunity Assurance
(29 CFR Part 34).
B. The Contractor shall incorporate these certifications into any subcontract
developed to implement the Title II or Title III.
Page 8
In witness whereof, the parties have caused this Agreement to be executed by
their duly authorized representatives:
GOVERNOR'S EMPLOYMENT AND TRAINING DEPARTMENT
By:
Ann Y. McGee, Ed. D.
Executive Director
Date:
FIFTH DISTRICT EMPLOYMENTANDTRAINING CONSORTIUM
CITY OF ROANOKE
By:
Title:
FIFTH DISTRICT EMPLOYMENT AND TRAINING CONSORTIUM
PRIVATE INDUSTRY COUNCIL
Date:
By:
Title:
Date:
Page 9
CITY OF ROANOKE
OFFICE OF CITYATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE; 540-981-2431
TELECOPIER: 540-224-3071
WILBURN C. DIBLING, JR.
CITY ATTORNEY
September 16, 1996
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Sale of real property to collect delinquent
taxes and assessments
Dear Mayor Bowers and Council Members:
There exists within the City certain real property on which
real estate taxes, or weed/trash abatement assessments or
demolition/board-up assessments ("taxes and other assessments") are
delinquent, and despite vigorous collection efforts, the owners
have refused to pay these debts. In addition to the collection
issue, in many instances, these properties also cause concern to
surrounding property owners because the property is not cared for
and properly maintained thereby being a blight on the neighborhood.
Prior to the 1996 Legislative Session, much of this property
could eventually be deemed by statute to have been abandoned and
could be escheated to the Commonwealth and sold pursuant to the
escheat process set forth in S55-168, et seq, of the Code of
Virginia (1950), as amended (the "State Code"). However, at the
1996 Legislative Session, the authority to escheat properties based
upon nonpayment of taxes and other assessments was repealed. See
§§55-170.1 and 171, State Code. Pursuant to the current escheat
laws, property may only be escheated when the owner of the property
dies without a will and without any known heirs or with a will
without disposing of the property by will and without leaving any
surviving heirs to inherit the property.
Fortunately, the 1996 Legislative Session also beefed up the
provisions of the State Code which allow localities to sell real
estate when taxes or other assessments are delinquent. The
property may be sold pursuant to ~58.1-3965, et seq, of the State
Code, on December 31 following the third anniversary of the date on
which the taxes or other assessments were due. In order to make
such sales more attractive to potential purchasers, 1996 Session
made clear that title to property sold pursuant to this procedure
is conveyed free and clear from all liens by any person or entity
involved in the suit. Other changes regarding these provisions of
the State Code made by the 1996 Session include the following:
The Honorable Mayor and Members
of City Council
September 16, 1996
Page 2
(1) If a structure has been condemned by a locality, it may
be sold on the first anniversary date on which such taxes
or other assessments first became due rather than the
three years usually required.
(2) It is now clear that in order for a delinquent taxpayer
to redeem the property before the sale of the property,
the taxpayer must pay all accumulated taxes, penalties,
interest, and costs, including reasonable attorney's fees
charged by an attorney representing the City.
In the past, my Office has traditionally handled all
delinquent tax sales. However, given the new requirement that, in
order to redeem the property before the date of sale, a delinquent
taxpayer must pay all reasonable attorney's fees, I believe that
this would be an excellent area in which to hire local private
attorneys. It has always been clear that, if the property was sold
through the tax sale procedure, reasonable attorney's fees charged
by an attorney representing the City would be paid out of the sale
proceeds. With the recent change which clarifies that reasonable
attorney's fees can be collected from the delinquent taxpayer if he
desires to redeem the property prior to the sale, it will be the
delinquent taxpayer and not the City that pays a private attorney's
fees.
It is my intention to send a letter to all attorneys in the
City who do real estate and collection work to determine those who
are interested in representing the City in the sale of real estate
to collect delinquent taxes and other assessments. Private
attorneys would be paid by the property owner when the delinquent
taxes or other assessments are paid or out of the sale proceeds at
the time of sale.
It is possible that given the value of some of the property
that the City's entire cost, including attorney's fees, and all of
the delinquent taxes and other assessments may not be paid in full.
However, as a result of the sale, the property would be sold free
and clear of any liens for these items, thereby encouraging a
responsible landowner to purchase this property. Such a sale
allows the City to collect future real estate taxes on the property
and avoid the necessity of incurring weed/trash abatement fees and
demolition/board-up fees. A primary benefit of sale to the
residents of the neighborhoods in which this property is located
would be that an individual who is interested in acquiring and
maintaining the property would have the opportunity to purchase it.
Oftentimes, the property which is the subject of delinquent taxes
and other assessments is owned by an individual or group of
individuals who are unable, due to defects in title, or unwilling
to convey the property to an interested purchaser.
The Honorable Mayor and Members
of City Council
September 16, 1996
Page 3
At this time, my Office is working in conjunction with the
Office of Billings and Collections, the Neighborhood Partnership
Office, and the Building Department to identify property which can
be sold pursuant to the delinquent tax sale provisions of the State
Code. While this list is being developed, I intend to locate
private attorneys interested in assisting the City with these
sales. Once a list of property which can be sold pursuant to the
tax sale provisions of the State Code has been finalized, a report
will be made to Council seeking authorization to sell specific
parcels. At this time, it appears that there are approximately
seventy (70) parcels which might qualify for sale. Given this
number, it is my hope that several attorneys or firms will express
interest in representing the City in these tax sales.
This report is being provided for your information only and no
action is required. If you have any questions, I will be pleased
to address them.
With kindest personal regards, I am
Since];ely y~.u/~,
Wilburn C. ~ibling, Jr.
City Attorney
WCDj/GLY:snh
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Dana D. Long, Chief, OBC
Mariam K. Alam, Neighborhood Partnership Coordinator
Ronald H. Miller, Building Commissioner
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File ~-60-144-467-488
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, September 16, 1996,
Council Member Swain addressed the matter of litter around convenience stores and fast food
restaurants which blows into adjoining neighborhoods, and inquired as to the feasibility of
employing students from Roanoke City Public Schools to help with cleanup efforts.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Marsha W. EIlison, Chairperson, Roanoke City School Board, 2030 Knollwood Road, S. W.,
Roanoke, Virginia 24018
Dr. E. Wayne Hards, Superintendent, Roanoke City Public Schools
Rose M. Woodford, Executive Secretary, City Manager's Office
Mary F. Parker, CMC/AAE
City Clerk
CITY OF RO,4NOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File #17-132
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I am attaching copy of Resolution No. 33125-091696 providing that the regular meeting of City
Council scheduled to be held at 12:30 p.m., 2:00 p.m., and 7:00 p.m., on Monday, October 21,
1996, shall be held at 12:30 p.m., 2:00 p.m., and 7:00 p.m., on Wednesday, October 23, 1996, due
to Virginia Municipal League Host City Night being held on Monday, October 21, 1996, in
connection with the Virginia Municipal League Conference in Roanoke. Resolution No. 33125-
091696 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
The Honorable Mayor and Members
of the Roanoke City Council
September 23, 1996
Page 2
pc~
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Robert H. Bird, Municipal Auditor
VVillard N. Claytor, Director of Real Estate Valuation
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Resources
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Rose M. Woodford, Executive Secretary, City Manager's Office
Martha P. Franklin, Secretary, City Planning Commission
Sheila N. Hartman, Legal Secretary, City Attorney's Office
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 16th day of September, 1996.
No. 33125-091696.
VIRGINIA,
A RESOLUTION providing that the regular meeting of City
Council scheduled to be held at 12:30 p.m., 2:00 p.m. and 7:00
p.m., on Monday, October 21, 1996, shall be held at 12:30 p.m.,
2:00 p.m. and 7:00 p.m. on Wednesday, October 23, 1996.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Due to Virginia Municipal League Host City Night being
held on Monday, October 21, 1996, in connection with the Virginia
Municipal League Annual Conference in this City, which a majority
of the members of City Council desire to attend, the meeting of
City Council regularly scheduled to be held at 12:30 p.m., 2:00
p.m. and 7:00 p.m. on Monday, October 21, 1996, is hereby
rescheduled to be held on Wednesday, October 23, 1996, at 12:30
p.m., 2:00 p.m., and 7:00 p.m., such meeting to be in the Council
Chamber of the Municipal Building, 215 Church Avenue, S.W.
2. The City Clerk is hereby authorized to take whatever
steps are deemed necessary to notify the public of the rescheduling
of such meeting.
ATTEST:
City Clerk.
CITY OF ROANOKE
MEMORANDUM
Date:
To:
From:
September 6, 1996
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk /~-l~
Inasmuch as VML Host City Night will be held on Monday, October 21, please prepare the
proper measure for consideration by Council at its meeting on Monday, September 16
changing the Council meeting date from October 21 to October 23 at 12:30 p.m.,
2:00 p.m., and 7:00 p.m., respectively.
Your assistance will be appreciated.
MFP:sm
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File #60-55-467
W. Robert Herbert
City Manager
Roanoke, Virginia
Marsha W. Ellison, Chairperson
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Herbert and Ms. Ellison:
At a regular meeting of the Council of the City of Roanoke held on Monday, September 16, 1996,
the matter of a feasibility study to address the merger of school buses and public transit buses was
referred to you for report to Council prior to 1997-98 budget study.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
Stephen A. Mancuso, General Manager, Valley Metro
Diane S. Akers, Budget Administrator, Office of Management and Budget
Rose M. Woodford, Executive Secretary, City Manager's Office
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W,. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 23, 1996
File #216-249
David C. Helscher, Attorney
Jolly, Place, Fralin & Pdllaman
P. O. Box 279
Salem, Virginia 24153-0279
Dear Mr. Helscher:
Your communication on behalf of the Episcopal Diocese of Southwestern Virginia that an appeal
of a decision of the Architectural Review Board with regard to structures located at 1010 and 1014
First Street, S. W., be continued until the regular meeting of City Council on Monday, November 18,
1996, was before the Council of the City of Roanoke at a regular meeting on Monday,
September 16, 1996.
On motion, duly seconded and adopted, Council concurred in the request and continued the matter
until Monday, November 18, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
W. L. Whitwell, Chairperson, Architectural Review Board, 1255 Keffield Street, N. W.,
Roanoke, Virginia 24019
Paula L. Pdnce, President, Old Southwest, Inc., 550 Mountain Avenue, S. W., Roanoke,
Virginia 24016
Ms. Joel Richert, 415 Allison Avenue, S. W., Roanoke, Virginia 24016
Evelyn S. Gunter, Secretary, Architectural Review Board
Steven J. Talevi, Assistant City Attorney
LAW OFFICES
JOLLY, PLACE, FRALIN & PRILLAMAN, P. C.
ROANOKE, VIRGINIA E4018-4S64
September 16, 1996
SALEM, VA. 24153-37~6
Io5 N, COLORADO STREET
TO: The Honorable David A. Bowers, Mayor
Members of Roanoke City Council
Re:
Appeal Petition of the Episcopal Diocese of
Southwestern Virginia
1010 and 1014 First Street, SW, Roanoke
Dear Mayor Bowers and Members of Council:
I am writing to request that our appeal petition of the
Architectural Review Board ruling on a request to demolish
certain structures in Old Southwest be continued. As you
will recall, this matter has been previously continued on
several occasions because of various delays experienced in
moving the subject houses off the Dioceses property to two
new locations. Unfortunately, the relocation of these houses
is not a matter that we have had any control over, so we are
completely reliant upon the efforts of Parsell and Zeigler,
the parties who have contracted to move the houses.
As I explained during my last appearance before you, one
of the houses has been moved and re-established on a new
foundation at the new location. However, the larger of the
two (1014 First Street) has not been moved. During a
conversation with Parsell and Zeigler this past week, I was
advised that there were a number of reasons why the house had
not been moved, but they had resolved the problems and
arrangements were being made with the house moving contractor
to move the house, hopefully, in the next two weeks.
Because of the history of delays that have been
experienced, we are asking that this matter be carried over
to the November Council meeting to afford additional time to
Parsell and Zeigler to have the house moved. As I have
previously explained, my client is reluctant to dismiss the
petition for fear that if the house is not moved, they would
be barred from bringing a new demolition request. These
delays have also resulted in some scheduling changes for the
Diocese and their plans to begin construction of an expansion
of their existing facility. However, realizing that this is
TO: The Honorable David A. Bowers, Mayor
Members of Roanoke City Council
September 16, 1996
Page 2
the best approach for everyone, we are hopeful that with
patience, everything will work out and both houses will be
moved.
Thank you for your consideration of this matter.
cmh
cc:
Very truly yours,
JOLLY, PLACE, FP~ALIN & ~RILI~AMAN, P.C.
David C. Helscher
Wilburn C. Dibling, Jr.
Alan N. Boyce
Paula Prince, Chairperson,
Sam Darby
Old Southwest, Inc.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File ~66-87-277
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, September 16, 1996,
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., presented information with regard to a letter wdtten
by Michelle Bono, Public Information Officer, and Angle McPeak, Cable Television Government
Access Director, in clarification of alleged inaccurate information contained in an article written by
Mary Hamlin, which appeared in the August 15, 1996 edition of the Roanoke Tribune regarding the
All America City presentation. She advised that the letter was uncomplimentary to the owner,
editor and publisher of the Roanoke Tribune and to the black community at-large.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc;
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
M. Michelle Bono, City of Roanoke Public Information Officer
Angela J. McPeak, Cable Television Government Access Director, Suite 145, Jefferson
Center, 541 Luck Avenue, S. W., Roanoke, Virginia 24016
City of Roarioke
All-America City Award Competition Speech
FINAL SCRIPT
Of The People.
1'3. = "l'"t._ n-__!_
All. America City Presentation
Roanoke, Virginia
June 15, 1996
(Warner Dalhous¢, Vice President of TIle ]afferson Center Foundation:)
l'd like to tell you about a city Where citizens not only beiiev~ they
can make a difference, but do mal~e a difference. Roanoke, Virginia, is the
hear~ of the largest metrgpolitan area in western Virginia. We're best known
for our Blue Ridge Mountains, our historic farmer's market and our 100-foot
neon star on a mountain top overlooking the city. But the beauty of our
surroundings doesn't insulate us from the many difficult issues facing central
cities today. It's through successful partnerships with dtizens, businesses,
nonprofit organizations and City Hall that we have been able to create a
community where dtizen involvement iS a way of life. It really is a
community of the people, by the people and for the people.
This morning we'll show you whaes possible when we listen -- rtal/y:
listen -- to our dtizens.
No pm]ecs greater illustrates our diversity than the transformation of
the city's oldest high school into a unique mix of arts, social service and dvic
organizations.
-2-
Jefferson High School sat vacant for so long that it was almost beyond
repair. When the need for affordable office space for nonprofits dove-tailed
with the alumni'$ desire to save our school, a vision called Jefferson Center
was born.
From the more than 14 thousand alumni and many others, over :2
million dollars was contributed to leverage :3 and a half million from a bond
referendum approved by nearly 75 percent of the voters. The money, and
hours of volunteer efforts, brought about an extensive three-year renovation
of the historically significant .building, where today children from Head Start
Day Care frolic next to the symphony~ ballet and opera. Jefferson Center is
now at full capacity with more than 20 organizations leasing first-class office
space at half the market rate.
In just one year, more than 50 thousand people have come through '
its doors, and the building has become a self-supporting beehive iaf activity.
In addition to stabilizing.the surrounding neighborhood, the Center serves
as a model for similar projects in ~ther communities across the nation.
.3-
(C.3,nthia Bryant, Member o. f The Gainsboro Coalition, and Hotel Roanoke &
Conference Center emplo, yee: )
That same sense of citizen involvement and renewal is what saved our
beloved downtown hotel and preserved the city's oldest black neighborhood.
The landmark Hotel Roanoke closed in 1989. It escaped the wrecking ball
when it was given to Virginia Tech. The gift allowed Tech, an hour to our
west, to foster stronger ties to the Roanoke Valley and partner with the city
for a world-class conference center.
But the price tag stood at more than 57 million dollars. With all
funding sources exhausted and 6 million dollars to go, our citizens came
forth with the Renew Roanoke campaign. Over 28 hundred contributions,
from school children to businesses, to civic clubs, brought in 6 million in just
..
six weeks at Christmas timel
Just as critical, was overcoming fears in the surrounding
neighborhood, suspicious. 9£ yet another"urban renewal" effort. I serve on
the Gainsboro Coalition, a partn'ership between the community and the city
that worked together to make sure the project would improve the
neighborhood, not destroy it.
-4-
(David Bo~vers, Mayor, Ci~ of Roanoke:)
And fin'ally, we'll share a unique approach of where to put trash.
Roanoke's landfill closed and a central c011ection point, or transfer station,
was needed so that trash could be hauled more economically to a new
landfill 33 miles away. A citizen task force was named to design criteria for
siting and operating a trash transfer station as though it would be built in
thetr backyard. Once sites were announced, the initial outcry ~vas "not in
my backyard,' but when citizens became involved, concerns disappeared.
By involving our people from the start, today we have a beautiful 42
million dollar state-of, the-a_~t solid waste sys_tem. ~--~t'eigh~}-~r-ho~o~i-&n~oup-~
But we'd like you to see for yourself what Roanokers can accomplish
when we work together and why the people of Roanoke have asked me, their
mayor, to tell you why the. Star City is shining brighter than ever.
(Roll Video)
AlI-AmeHca City Video Presentation
City of Roanoke
June15,1996
Child singing -
"This little light of mine, I'm gonna let it shine,
This little light of mine, I'm gonna let it shine,
This little light of mine, I'm gonna let it shine.
Let it shine, let it shine, let it shine. ~
Warner Dalhouse, Vice President, The Jefferson Center Foundation:
"Those of us who went to Jefferson first became interested in it for no more
substantive reason than we graduated from there and we would like to see the
building not torn down. We had to persuade the Council, persuade the city's
administration that this building, when it was tumbling down, could be what we
envisioned it to be."
Judge Beverly Fitzpatrick, President, The Jefferson Center:
"Of course, I'm in love with Jefferson High School. I played football there and I
participated in activities - I've always loved 'it. You will find all over the Untied
States, I am sure you will find a lot of high schools that they have renovated whether
it is in Charlottesville, Sarasota and all around - they have renovated and made art
canters, science centers and such; but, I don't think you will find another one like this
one in Roanoke that has the diversity. They have a police academy, television
studio, Habitat for Humanity, mental health, fire chief, symphony, opera, ballet,
V.P.I. Extension Services, Ja. ycaes - all those. I don't think you will have another
one in the United States under one roof that is that diverse. It is alive - if you have
been by there - it is alive every day. People are running in and out of that place all
the time."
Adult
Female Singing -
"This little town of mine,. !'m gonna let it shine,
This little town of mine, I'm gonna let it shine,
This little town of mine, I'm gonna let it shine.
Let it shine, let it shine, let it shine. ~
Rick Hendrick, Vice President, Ho#ins Road North Civic League:
"Several of the neighbors called me and said, 'Rick, something's going on. Roanoke
City wants to put a trash dump in our neighborhood.' Roanoke City agreed to meet
with us and then from that. we found out that we did not have to fight Roanoke City
ebout this; that we had to join with them and chose the proper site."
-2-
John Marlles, City Planning Chiefi
"It has been a partnership at almost every level - from the siting of the facility all the
way up to the way the trash that is transported from the transfer station out to the
landfill. The Planning Commission realized very quickly that they needed to get
citizen input from the very beginning of this process."
Roy Stroop, Citizen Member, Solid Waste Advisory Committee:
"The thing I liked about itwas we, as citizens, had as much input as anyone else
when it came to talk about the criteria. We feel like we got a better deal with the
railroad than we would have gotten with trucks."
Cheryl Manning, Norfolk Southern Corporation:
"Our entire design of waste by reil directly into the landfill and that landfill not being
served at all by truck is the only one of its kind in the United States and that is really
what makes it very. very special."
Adult
Male Singing -
"This little dream of mine, I'm gonna let it shine,
This little dream of mine, I'm gonna let it shine,
This little dream of mine, I'm gonna let it shine.
Let it shine, let it shine, let it shine.'
Rev Noel Taylor, Co-Chair, Renew Roanoke Fundraising Campaign:
'~Nhen the cry was made that we were still 6 million dollars short, there were those
who had the courage to say 'this is not a major obstacle - it can be done'."
Alvin Nash Minority/Local Contract Coordinator:
'q'he stakes were high enough, I believe, based on the Gainsboro Coalition, based
on the community concepts, based on a lot of pressure and a lot of commitment.
City Council had to commit, the Virginia Tech Board of Visitors had to commit and
they did commit. We ended up with at least 60 to 65% local participation, local
· contractors, suppliers, developers.. We had at least 13% minority influence and
participation in this project."
Rev Kenneth Wright, Gainsboro Coalition Co-chair:
"There was a real coming together of concerned persons all over the city. Those
persons spoke out very boldly about their feelings."
-3-
Cynthia Bryant, Hotel Employee MembG¥ of Gainsboro Coalition:
"l'his history of the neighborhood is that Gainsboro for many, many years was what
you would call the "entitlement" area. Some of those projects were successful,
some of those were not so successful. But it was a project that had been
determined to be done right - to be done in an outstanding manner, that was
impeccable, that in no way can anyone say that it wasn't done correctly, with
everybody involved - not to hurt anybody. That's how you win -- that's a win-win."
Choir singing -
"This little light of mine, I°m gonna let it shine,
This little dream of mine, I'm gonna let it shine,
This little town of mine, I'm gonna let it shine.
Roanoke shines, shines, shines, Roanoke shines."
l~ar Editor, -., . .'. ',., .:.. · .
· ' --*...i~. ~.,..,o, .face.with my imperfections as a immegiat~lyaflerIrec~ivedthevideo
RI ~igvat~ful to'MS. Micheil;~ono, . ~r on m~.r~ than one o~c~ as!on.., · concerning Roanoke's All-Amcrica~
°anoke'sPubHcInto~'~ ~ ;.'~' """ ' ' City status, but she h~l left her of-
an= Ms.:An la' · .,~.~ ~ , . .~. . l~ . . or rice for.~he day=nd my press
_ ,. g, :.M?eak,. director of. August..l$ m the .Tribune .h~aded-.
. z.n~ ~mments express their care of~'~t~y;, I beiiei,~ ,~,, ~'~' ,~ qUtred, f~m .Ms' McPeak i~v61~,ed
o~.~.:,,._~. :,.:: ,..,, .,....,:.~.segment of ~ correct-~albea PaLn[ed With an. the ques~6n Of'how ~e isubH¢~ Could
· e '~' onmerron~pagewimOutt~nefitofa I could h~Y "~O'nceap info/-~a-
szon. Such letters to' the edit°r let us
by;line; I am only able to defer to my fion regarding the video. Instead, I've.
know that you, the pul~lic, ~m~ read- publisher and editor, Claudia
ing our paper with interest.'.
witwo .. · . ·
~ ~go n~m what-
~,.¢~ mag~h~' ~d ~ong ~o way ever Way she ch~s.
I have ~n fom~ ~ ~omo. h~-~. I'aEemp~ ~ c~l ~, McP~
asked the ppblic to judge for thim-
selves whether, or not the 28-minute
~inilnt ,~. rep~senthti¥o or-Roan oI~,
as a. whol~ or wh,'¢ther.~t, att~m~ .to
.distort fae}s' to .crea toa.:mor~ ifl~-~sn;
and'agreeable pres~fi~ation.
MAP, Y' cAMPAGNA.HAMLIN
~,~,'L.~ I ' ' '
~ommen~flonstoyoufor~uM~h- usc~ your forum, to 'dlrc~t' you
lng ~ ~cles a~ut ~ r~fly ,. wh~'y°u ~o~d p~t ~ ~cl~ in
n~ ~l-~ Ci~-Ro~o~;, ~°~Pa~.h.~City Wing w ~
Vkgi~ ~ ~n's ~clo of ,c~l of yo~ pa~d ~vc city of-
Aught 15. w~ e~t h ~s et. ftc}als ·ever writ[on tho Roanoke
ho~ ~ ~ .~i~.~ ~ ~'~iii~'it ~fa~omblo ~mmcn~,a~ut one of
a v~ s~ng.voi~.for a h~cwfore ~of~re~by~.~n
unseen and unheard s~gmcnt of ~his
city..I and others hope you contique
publishing her articles.
Ms. Hamlin's an/cie was mom ef-
fectivc than anyone would have
imagined. It brought to light what I
believc to be the very crux of most
problems in Roanoku City-an admin-
is~ratlon characterized by arrogance
and hubris with litflu or no regard for
average citizens of any race...
Tho published letter of August 22
from .M. Michello Bono..Public In-
formation Officer and Anti McPeak.
RVTV Director is certainly not rep-
r~antative of an All-America City
staff'. It is extremely upsetting to know
that W. Robe~ Herbert. City Manager
approved tho.release of that letter. I
believe it to be quite apparent that city
officials used your fairness ~ vent a
tirade agalast Ms. Hamlin for her fac-
tual reporting. ~. Herber~ was very
unprofessional in allowing his em-
ployees ~o do so. In addition, they
to the,Editor
were correet A few speeiflo com-
ments about tho public information
:off'[ccz's 'critique' follows. For many
years Historic Galasboro has respect-
fully requested that Ms. Bono and
other City officials identify tho "lead-
ers from tho community who served
on thC.i3ainsboroCoalition' when
tha.t phrase is used. Yet sbu and oth-
or~. steadfastly refas~ to do sol Arc
. city officials still trying to mislead
your readers just as they'might have
misled tho paneJ who selected ~Ali-
America City?
· Ms. Hamlin.repor{ed that vide0
hapea of the mpor~ are avalhblc; ex-
plained the procedure and gave the
very same telephone number Ms.
Bono listed. Where is the inaccuracy
in Ms,~Hamliu's article?
· .Ms. Bono has iedced ~...sct the
reco~d straight.' She, with tho ap-
proval of City Manager Herbert, has
made it very. very clear that top ud-
mlnistratlvu officials do not respect
· S EI',i'F_.MBER .~,1996
black citizens (who 'help to pay
Bone's and Her~rt's sd~) ~d
· cy ~ink blacks ~vo no debt to
o~ a b~in~ ~ ~ way ~cy ~
ftc
America City ~d ~as;
gi~ ~ Ro~o~,~, ~' li~
~ ~e ~ ~w~ not
~ns to vlcw ~c vi~ ~d ~o~
~owledgc a~ut city h~t~ wi~ ~
distorted with regard to our
Gains~ro community. At a r~ent
Ci~ Co~cil m~g wh~ ~. ~ one
and o~ we~ aw~ ~kens of
appr~ia~on not on~y not on~
b~ ~on w~ giv~ ~ aw~. ~o
bhck person w~ even man~oned~
~at display in City Council chain-
~s should ~ ~1 o~ us a~ut ~
dlvar~ '~-~c~ City.'
~ my opinion Mayor DaSd Bow-
e~; City M~agerW. Ro~
M. ~chcllc Bono. ~b~c ~[o~a-
~on O~c~ ~d An~ McP~, ~r~-
tot RVTV ow~ all readers o~ ~e
Ro~oke T~bune ~ in~vid~ ~d
co,Ice,ye apology for having
I~ ~ lct~r pub~sh~ on August
~2.
Since~ly
Ro~okc, V~ia
, S ESI ER-S'
De= Editor: . . . i~o-~n~ Of tho thigh sution~The song,
R~hok~CityMa~g='svid~ut us=cl, throughout tho years by
~ All;~ea City pr~nUfion:. ~hu~h~' ~ ~pl~ =~ iaspir~d'to
Pay~clo~at~nfion~su~m~= t.. live~notj~t~a~u~C~fi~
made by m~k p~cip~h.:
chok ~d solo~U. ~m~o wMt's on
tlcl6"0f Au~st 15, 1996 ad
Bono ~ok~ Ci~ ~bllc I~o~a-
tion Officer and Ms. McPeak's
~ Dk~w0'let~r of Aunt22,
199~ch published in ~is pa~r.
Come to ~o~ own ~nclusion.
~o lCa~ from ~. Bono and ~'
McPeak was shocking and sad, I ~ of August 2~ why wer~'t
~.~ aPfiva~ ~vid~l~h~ (l)'giv~ cr~it on ~ vid~ i~lf (at
' ~ right ~ ~r opinlon. As ~pre~- l~t I ~'t ~ ~k n~os Est~
mfives of'~ Ml-~¢fi~ Cit~ ~y .
do not ~vo.~o right to lower. ~ d~S or at ~ ¢M of ~o ~); (2)
~k prof~tong ~d o~ Ci}y s s~-
~ds re'attack ~.
~mv o~inlon. ~ vid~ show~
munlty was abu~ ~d mtsu~_.
causo ~o'wholo ~ w~ not ~ ~o$~ m~ic~s only in tho back-
clo~. But ~v~ if ~ s~¢n~ ~ ~d.~nt a v~ subflo ~d i~-
,.v.. ~t fa~ V~uo it W~ no~C~ ~at ~uvo'm~go.
no s---~ifio, imprOv¢men~ wero
', giwn for Ro~okds ol~=~t and ~ '
~fio ~igh~rh~ Whd~ a coocr~
a~ompli$~9~Y~ 1}$~ for ~.
· lifo. I think to have changed the words
to fit the realization of white materi-
alistic d~ams.~as indead a travesty.
Melodious bla~k voices wgre in the
' baCkground while the realizations of
· whit~ accomplishments were being
shown. That.was a mockery of the
- ' !~o~t d~grea..Thos~ talented singers
can Stand,On their own merits and
·should. ha~e been soon, and heard in a
positive manner. If they were so
I cmainly hol~ City Manager Bob
Herbert will be more aware of what
communication goes out in the name
' of R~anol~ City and that h~ wiB lis-
ten clo, s~ly tO' comments from th~
'Community Rclalions Task Yorea he
appointed W seek informatiqn about
race relations as it pertains ~ city
government and policy
From all of. lh~;taac.abo~t dl~;ersity.
given at the All,Amerlca Ci~pre~n-'
tation and at some city couh'eil meet-
ings it looks lilc~ Roanoke love~ ~o
teac diversity but does not walk or act
diversity, Therefore, I bolleve City
Manager Herbert; lviayor Bowexs;
Public InformafionOfficer Bono and
RVTV Director McPeak should each
be required to attend a sensitivity
, course. Perhaps if they really pay at-
i tention and learn something they will
recognized at the Roanoke'City becomeawaroofmomthantheirown
Council moating when ..other All-; point~ of view~ Roanoko has a lot of
AmericaCity'wurker$'ware honored 't work to do to be worthy of the All-
(each Jo honored was white); (3) I America City award it recently
giv?n credit by namn in thc letter of ' ccived.
Aagust 22nd? I believe to have used: Sincerely yours,
HELF_2q E. DAVIS,
Roanoke, Vi~inia.
Roanoke Times & World-News, Monday, May ~22~ 1995
Neighborhoods mourned
~ Roanoke was featured in theprestiaious Jeffer.~nn
ure sponsored by the National EndoWment tn, ~'1;~
umanltleslastMondav~,~..,,,..~--~r' ~':-. . '
bgosterlsm that the Chamber of Commerce might have com-
missioned.
~-~ ~incent ~Sully, ~he nation's pre-emine~t architectural
c~o?, u~ HoanoKe as an example of ho~ arch t~--'
~ClU~[p~ nimself--.stood mute as brban re~
mro~n American cities in the 1950s and 'Rn;- .............
.. _1[ s.F~ing h~w much anthropol~gy~ been done In
IRe ~outn ~eas, anQ ' · ,
inner cl,, commu-,.,~[~l~n t k~%~h~t happens when
Ina sol,-out crow~ of 3,000 at the Kennedy Center ~
Washington, D.C., gasped in un son when he showed slides
of aerla[photographs 6f Gainsboro and No~h6ast
Roanoke ~ before and after urban renewal.
Scully noted how the First Union Tower toda Io
, . , . y oks
down on the desolation of the ~o communities.
He credited. Roapgke Ti~es & World-News repoAer.
~a~ Bishop for shining a light o~ the long-ignored subject
with her Jan. 29, 12-page repo~, Street by Street, Bloc~ by
Block: HoW Urban ~enewal Uprooted Bl~ck Roanoke."
Scully t~e Ste~l~ng professor'of a~ h~sto~ emer tus at
Yale Un/vainly, said ~rchJtects hav~ since realized the Impor:
tance of deslgnin~ buildings and c~ties In ways that foster a '
sense of commun~: . . .
As an e~ample of what people desire ~ housing, Scully .
showed a slide ora 1961 snapshot ofa Galnsboro home
ringe~ w~th ~l~[s. The owners, Zenpbla and Willis Fereu.
s~n{ ~ao ~Jolnt ~lower bed a~lon~ their DroDe~ line with
neighbor, Frances Parker. - _ _ ~ _ ........
Th~ ~erg~son house~ along with Chestnut Avenue --
was lost to urban renewal.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 23, 1996
SANDRA H. EAKIN
Deputy City Cl~rk
File #207-236-450
W. Bolling Izard, Chairperson
Industrial Development Authority
2535 Robin Hood Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Izard:
I am enclosing copy of Ordinance No. 33127-091696 providing that the City of Roanoke will donate
an amount up to $260,000.00 to the Industrial Development Authority of the City of Roanoke,
Virginia, for purpose of promoting economic development in the City and the Roanoke Valley in
order to fund a grant that the Authority intends to make to Roanoke Electdc Steel Corporation; and
authorizing the proper City officials to execute an agreement between the City of Roanoke, the
Industrial Development Authority, and Roanoke Electdc Steel Corporation providing for
development and construction of a public road by the City and a pdvate road and private driveway
by Roanoke Electric Steel Corporation, upon certain terms and conditions. Ordinance No. 33127-
091696 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
pc:
Donald G. Smith, President, Roanoke Electric Steel Corporation, P. O. Box 13148,
Roanoke, Virginia 24038
Harwell M. Darby, Jr., Attorney, Glenn, Flippin, Feldmann, and Darby, 200 First Campbell
Avenue, S. W., Roanoke, Virginia 24011
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Gdsso, Director of Finance
Phillip F. Sparks, Chief, Economic Development
Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of September, 1996.
No. 33127-091696.
AN ORDINANCE providing that the City of Roanoke will donate an amount up to
$260,000.00 to the Industrial Development Authority of the City of Roanoke, Virginia (Authority),
for purposes of promoting economic development in the City and the Roanoke Valley in order to
fund the grant that the Authority intends to make to Roanoke Electric Steel Corporation (RESC) and
authorizing the proper City officials to execute an agreement between the City of Roanoke, the
Authority, and RESC that provides for the development and construction of a public road by the Cit.,,'
and a private road and private driveway by RESC upon certain terms and conditions; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City of Roanoke will donate an amount up to $260,000.00 to the Industrial
Development Authority of City of Roanoke, Virginia, for purposes of promoting economic
development in the City and the Roanoke Valley in order to fund the grant that the Authority intends
to make to RESC, upon certain terms and conditions, as more particularly set forth in the report to
this Council dated September 16, 1996.
2. The City Manager or the Assistant City Manager and the City Clerk are hereb;
authorized on behalf of the City to execute and attest, respectively, a contract between the City the
Authority, and RESC, upon certain terms and condmons as set forth in the report mentioned
said contract to be in a form approved by the Cit? ~ttorney, that will provide for the developmem
and construction of a public road by the City and a private road and driveway by RESC.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File ft60-207-236-450
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33126-091696 amending and reordaining certain sections
of the 1996-97 Capital Projects Fund Appropriations, providing for transfer of funds in connection
with development and construction of a public road by the City and a private road and private
driveway by Roanoke Electric Steel Corporation, upon certain terms and conditions, as more
particularly set forth in a report of the City Manager under date of September 16, 1996. Ordinance
No. 33126-091696 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, September 16, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Phillip F. Sparks, Chief, Economic Development
Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of September, 1996.
No. 33126-091696.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
General Government RES Industrial Access Grant (1) ....................
RES Industrial Access Project (2-3) ................
RES Industrial Access Reserve (4) ..................
Revenue
Due from State (5) ..................................
State. Industrial Access Grant Revenue (6) ...........
Fund Balance - Unappropriated (7) ...................
1) Appropriated from
General Revenue (008-002-9658-9003)
2) Appropriated from
State Grant
Funds (008-002-9659-9007)
Appropriated from
General Revenue (008-002-9659-9003)
Appropriated from
3)
4)
5)
6)
7)
General Revenue
Due from State
State Grant
Revenue
Fund Balance
Unappropriated
(008-002-9660-9003)
(008-1314)
(008-008-1234-1158)
(008-3325)
$ 260,000
323 850
164 956
323 850
323 850
323 850
(748,806)
$ 9,295,177
260,000
488,806
323,850
$ 323,850
323,850
1,798,527
BE IT FURTHER ORDAINE~ that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
September 16, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject:
Industrial Access Road
Dear Mayor Bowers and Members of City Council:
I. Background
Two hundred (200) residential units representing five hundred (500) residents
reside on Westside Boulevard between Shenandoah Avenue and the entrance to
Roanoke Electric Steel (RES).
B. 325 truck trips per day occur on Westside Boulevard.
Fourteen million ($14.000.000~ expansion of RES will increase truck trips to more
than 365 per day on Westside Boulevard.
Residents along Westside Boulevard strongly support the removal of truck traffic
from the center of their neighborhood (See Attachment A).
Roanoke Electric Steel (RES) requested that they be allowed their new
commercial entrance onto Peters Creek Road for the purpose of improving ingress
and egress and to remove truck traffic from Westside Boulevard.
A new commercial cntre, nce would greatly reduce problems related to safety issues
involving an industrial road dissecting a residential neighborhood, as well as
eliminate access problems caused by flooding of the current road.
Commonwealth of Virginia Transportation has given approval for $323,850 in
State Industrial Access Funds for the public portion of the proposed new access
road. Detailed breakdown follows:
$323,850.00
23,850.00
1,106.00
$348,806.00
$ 70,000.00
$418,806,00
$ 70,000.00
$488,806.00
State Industrial Access Funds
City Matching Funds
City cost is 2%
Total Cost-excluding Right-of-Way
Acquisition of Right-of-Way
Subtotal
Project Contingency
TOTAL PROJECT COST
Mayor and Members of City Council
September 16, 1996
Page 2
The $323,850 in Industrial Access Funds would become 100% City expense if
RES is not able to eliminate its truck trips from Westside Boulevard in three years
from start of construction on the access road.
II. Current Situation
Roanoke Electric Steel is implementing a $14 million expansion plan which will
result in new tax revenue of $289,800 in the first year.
Roanoke Electric Steel has agreed to build that portion of the road from within
their facility and across the property to be acquired from Norfolk Southern and
construct an industrial access road to connect with the public industrial access
road.
Portion of proposed road traversing the newly acquired property would be paid by
a grant from the City to the Industrial Development Authority of Roanoke City
(IDA) up to $260,000 Maintenance of that portion of the road will be the
responsibility of RES
Roanoke Electric Steel has contacted or made an effort to contact all residents on
Frances Drive that are contiguous to the property to be acquired by RES for
construction of the road.
Industrial Development Authority (IDA) has authority to make grants to
businesses for economic development purposes, due to a recent statute amendment
by the General Assembly. The IDA concurs in the proposed agreement.
III. Issues
A. Timing
B. Safety
C. Neighborhood Enhancement
D. Economic Development
E. Funding
Mayor and Members of City Council
September 16, 1996
Page 3
IV. Alternatives
Al.
City Council authorize the donation of up to $260_000 for economic development
tO the Industrial Development Authority of the City of Roanoke (IDA) to fund a
grant from the IDA to RES and authorize the City Manager to enter into an
agreement with RES. the City and IDA allowing the IDA to make an Economic
Development Grant to RES providing for the construction of the portion of the
new access road between their current property line and the public road. The grant
would be contingent upon RES investing $14 million in new plant expansion and
constructing and maintaining the portion of road outlined above. RES will also
make its best effort to maintain the current 500 employees and retain 50 or more
jobs (relating directly to the expansion) with an average salary of $27,000.
Furthermore, the agreement would provide that the City would construct a public
road from the Peters Creek Road Extension to the private road to be constructed
by RES, the cost of such public road is estimated to cost $418,806 and local cost
is estimated to be $94,956 plus contingency.
City Council authorize the Director of Finance to transfer $260.000 from an
undesignated Capital Fund Interest account to a new account to be established by
the Director of Finance.
A3.
City Council authorize the Director of Finance to transfer $488.806 from an
undesignated Capital Fund Interest account to a new account to be established by
the Director of Finance. Breakdown is as follows:
$323,850
$ 23,850
$ 1,106
$ 70,000
$ 70,000
Reserve for Commonwealth of Virginia Industrial Access
Funds obligation if RES fails to remove 100% of truck
traffic off of Westside Boulevard within 36 months
City Matching Funds
Urban Construction Allocation Cost of 2% based on
$55,300 allocation
Projected cost of right-of-way
Contingency
A4.
Appropriate $323.850 from undesignated capital funds to a reserve account for
Commonwealth of Virginia Industrial Access Funds obligation if RES fails to
Remove 100% of truck traffic offofWestside Boulevard within 36 months.
Timing is critical in that RES desires to implement their plant expansion as
quickly as possible to ensure their market competitiveness.
Safety issues related to residential pedestrian and vehicular traffic on
Westside Boulevard would be addressed before the plant expansion is
implemented.
Mayor and Members of City Council
September 16, 1996
Page 4
Neighborhood enhancement will occur due to the elimination of increased
industrial truck traffic and the negative situations that accompany it.
Additionally, public safety will be enhanced by removing 365 tractor trailer
trips from a residential street to a formal industrial access road.
Economic development program will be enhanced by the retention of fifty
jobs with an average salary of $27,000, a $14 million investment by RES
and will result in new tax revenue of $289,800 in the first year.
5. Funding will be from undesignated Capital Fund Interest Account.
B1.
B2.
B3.
City Council not authorize the City Manager to enter into an agreement with the
Industrial Development Authority allowing the IDA to make an Economic
Development Grant to RES providing for the construction of the portion of the
new access road between their property line and the public road.
City Council not authorize the Director of Finance to transfer $260.000 from an
undesignated Capital Fund Interest account to a new account to be established by
the Director of Finance.
City Council not authorize the Director of Finance to transfer $488.806 from an
undesignated Capital Fund Interest account to a new account to be established by
the Director of Finance.
Timing for RES will not be met, therefore, jeopardizing their plant
expansion, as well as their current market competitiveness.
Safety issues related to residential pedestrian and vehicular traffic on
Westside Boulevard will not be addressed before the plant expansion is
implemented, therefore jeopardizing the safety of the residents nearby.
Neighborhood enhancement will not occur 'due to the failure to eliminate
increased industrial truck traffic and the negative situations that accompany
it.
Economic development program may not be enhanced by the retention of
fifty jobs with an average salary of $27,000, a $14 million investment by
RES and the creation of new revenue to the City.
5. Funding would not be an issue.
Mayor and Members of City Council
September 16, 1996
Page 5
V. Recommendations
Al.
City Council authorize the donation of up to $260.000 for economic development
to the Industrial Development Authority of the City of Roanoke (IDA) to fund a
grant from the IDA to RES and authorize the City Manager to enter into an
agreement, in a form approved by the City Attorney. with RES. the City and IDA
allowing the IDA to make an Economic Development Grant to RES providing for
the construction of the portion of the new access road between their current
property line and the public road. The grant would be contingent upon RES
investing $14 million in new plant expansion and constructing and maintaining the
portion of road outlined above. Furthermore, the agreement would provide that
the City would construct a public road from the Peters Creek Road Extension to
the private road to be constructed by RES, the cost of such public road not to
exceed $600,000.
City Council a[~thorize the Director of Finance to transfer $260.000 from
Economic Development Grant or from an Undesignated Capital Fund Interest
account to a new account to be established by the Director of Finance for the
purpose of donating up to that amount to the IDA.
A3.
City Council authorize the Director of Finance to transfer $488.806 from an
undesignated Capital Fund Interest account to a new account to be established by
the Director of Finance.
WRH/kdc
CC~
Respectfully submitted,
W. Robert Herbert
City Manager
Director of Finance
City Attorney
Assistant City Manager
Chief of Economic Development
Manager, Management and Budget
Don Smith, President, Roanoke Electric Steel
Harwell M. Darby, Jr., Industrial Development Authority
DRAFT
AGREEMENT
This Agreem~ is dated this day of ,1996, by and between the City of Roanoke,
Virginia, a municipal corporation orsanized and existing under the laws of the Commonwealth of
Virginia ("City"), the Industrial Development Authority of the City of Roanoke, Virginia, an
industrial development authority organized and existing under the laws of the Commonwealth of
V'wginia ("Authority"), and Roanoke Electric Steel Corporation ("RESC"), a Virginia Corporation
with its principal office at 102 Westside Boulevard, Roanoke, Virginia, and a manufacturing Plant
at 102 Westside Boulevard, Roanoke, Virginia ("Plant").
WHEREAS, the City has determined that it will make a gift or donation of money to the Authority
for the purposes of promoting economic development within the City and the Roanoke Valley; and
WHEREAS, the Authority, based upon the application and undertakings of RESC, has determined
to make a grant to RESC to promote economic development in the City and the Roanoke Valley; and
WHEREAS, RESC has made certain ~presentafions m to its commitment to economic development
which will be made in consideration of the commitment of the Authority to make the grant to RESC;
and
WHEREAS, the amount of the grant to RESC will he in an amount up to $260,000.00.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the
parties hereto muwnlly agree u follows:
1. The City will donate an ~mount up to $260,000.00 to the Authority for the purposes of
promoting economic development in the City and the Roanoke Valley in order to fund the
grant that the Authority intends to make to RESC.
The Authority will make a grant of up to $260,000.00 available to RESC az and for the
Authority's economic development grant to RESC, upon RESC's compliance with the terms
and provi~ons of this agreement. However, notwithstanding anything in this Agreement to
the contrary, the Authority's oblig~ions hereunder to pay or provide funds are not general
~ ofth~ Authority, but are ~ obligations of the Authority limited to those funds
which m provid~l hereunder by the City.
RESC ~ and agre~ to make a $14,000,000.00 inve~ment in the expansion of its Plant
by pulling imo opemion by October 15, 1996, a new electric furnace and ladle furnace or
other equipment with a value of at least $14,000,000.00.
RESC prom/ses and ~grees that it will n~ke its best efforts to malntzin its current 500 person
work force in Roanoke ~d to ret~n at le~ 50 ot more jobs r~/ng directly to the expansion
and that have a pay range of at lea~t $27,000.00 or more per year.
10.
RESC promises and ~ it will consuuct a private ~ from its current Plant property line
to the public road that is to be constructed off of the Peters Creek Road Extension, the
understanding being that the new public road will be brought from the Peters Creek Road
F. xtensi~ to the boum~ of the current Norfolk Southern Corporation (N&S) property line
as shown on the attached map, marked as Exhibit A, which is made a part hereof.
RESC and the City will cooperate with each other in the City's undertakings to design end
construct the public road to he brought from the Peters Creek Road Extension to the
boundary of the current N&S property as shown on Exhibit A.
The goal of RESC and the Cb is to try to have RESC complete the private mad and the City
complete the public road, shown on Exhibit A, at approximately the same time and to have
both roads completed approximately when the Peters Creek Road Extension Project is
completed, subject to the other terms of this A~reement.
RESC promises and a~'ees that the complete and entire cost of the private road from its
current property li~ to the public road to be constructed as set forth above will be at no cost
to the City. However, RESC may use the economic development ~rant that it may receive
from the Authority for cog ~d expemu~ including those expeoses set forth in paragraph 11
of this Agreemmt, oftl~ private road up to the amount of the grant. Should the cog of the
private road exceed the amount of the grant, all additional costs and expenses will be home
solely by RESC and RESC will complete the private road.
RESC further promises and ~rees that it will provide a private driveway from the location
where the private road mentioned above will connect to its property line to the RESC Plant
so that the result of the public and private road projects will provide a usable road for truck
traffic or other traffic to use from the Peters Creek Road Extension to the RESC Plant
loading docks and facih'tiex.
RESC promises and agrees that it is legally bound to the Authority to make the investment
of $14,000,000.00 on or before October 15, 1996, and to build the private road from its
current propmy line to the point where the public road is to be constructed which will he at
the hounda~ of the current N&S property as shown on Exhibit A and that it will also build
and ~ such other ~ as to make the private road usable for truck traffic to the
RESC Pinnt loading docks and other facilities within approximately 12 months after City
Coumi[ nnelu~ an award to a contractor to construct the public road, provided however that
the ~ by ~ Caum:ii may be conditioned on RESC first signing a construction contract
to huild end wnur/tfin~ to buikl the private road shown on Exhibit A before the City executes
any contra~ to construct the public road. ff the investment is not made or the private road
is not built within the said time per, od, and maintained by RESC, RESC will, on written
denmnd by the Authority, return to the Authority any and all funds that RESC received from
the economic development grant in the amount up to $260,000.00, with interest at the rate
of 8% per year from the date such funds were received by RESC.
11.
12.
13.
14.
15.
16.
RESC promises and a~rees it will permanently and at all times maintain in good condition and
order the priwt~ road shown on Exhibit A.
RESC promise~ and agrees that it will pay all fees, cost~ and expenses of the Authority in
connection with this mat~er, including the reasonable fees of the Authority's counsel, not to
exceed the totnl amount of $5,000.00. Any reasonable fees, costs, and expenses of the
Authority in excos~ of $5,000.00 will be paid by the City.
RESC promises and agrees that it will seek to minimize its costs and expenses in connection
with building the private road, but such effort will not require it to compromise in any way
the quality, integrity, or safety of the private road.
The Authority will make the economic development [Vant of up to $260,000.00 available to
RESC on a periodic basis based upon a written request submitted by RESC to the Authority
no more frequently that once every 30 days. The request from RESC to the Authority for the
grant funds shall be in a form approved by the Authofity's counsel and shall contain sufficient
information to allow the Authority to e~tablish that RESC has expended or incurred in
connection with the private road the amount of funds that it seeks. Eligible costs for
development of the private road may include land ~:quisition, desiga costs, construction
costs, ~nd other costs including fmanciai costs, legal cost~, management costs, and related
consultant fee~. The Authority way di~u~pprove any requ~t that doe~ not comply with the
requirements ofthis A~'eement or require that a revi~d request he submitted. The Anthodty
will make ~y approved p~yments to RESC within fourteen (14) working days from approval
of the request.
The City intends to build or have built the public road referred to above and set forth in
Exhibit A within approximately 12 months a.~er the date RESC signs a construction contract
and commits to building the private road set forth in Exhibit A. However, the City reserves
the right not to build or have built the public road if for any reason the cost or expense to
obtain the prope~/f~' the public road, develop, and construct the public road would exceed
the total amount of $600,000.00, which includes, but is not he limited to environmental
concerns or costs. Furthermore, if the public road is not built within the approximately 12
month p~iod set fo~h ~bove, the City shall have no liability of any type to anyone for any
such failure to here built or complete the public road within the said time period. However,
if the ~ toed i~ not built within the said time period, the only obligation of the City will
he to ~ pursue comUucfiou of the pub~ road subject to the above limitations and the
City will have no other liability or obligations of any type to anyone.
Should RESC he required to pay back any of the funds to the Authority for failure to comply
with the requirements of this Alp'cement, the Authority a~rees to remm such funds to the
City. Should RESC not require the entire $260,000.00, RESC will not request the balance
of such funds not used or expended by RESC from the Authority and the Authority will not
request such funds from the City.
17.
18.
19.
20.
The Authority will request disbursement of the donation fi.om the City no more frequently
than once eve~ 30 day~ on a form to be provided to the Authority by the City. The request
will be made through the City's Economic Development Office.
The private roan shown on Exhibit A together with any improvements to the RESC Plant
driveway will be of sufficient quality and design to compliment and be usable by any truck
traffic or other tragic that will be using the public portion of the roan and RESC will be
responsible for aH maintenance and repairs of the private roan and private driveway.
RESC a~rees that it will require its contractors and engineers or other persons or entities it
will employ or retain to cooperate with the City and to coordinate their efforts with the efforts
of the City, its engineering department or any engineer, architect, contractor or other entity
retained by the City for the development of the public roan and the connection of the two
roads. The City will nlso require its engineer or contractor to cooperate and coordinate their
efforts with RESC and its engineer, co,~-~tor, nad other entities in connection with RESC's
development of the private road and the connection of the two roads. RESC promises and
agrees that the private roan will be compatible with the public roan without any anditional
expense or coat to the City for anditionsl design or construction cost.
RESC shall, at its sole expense, obtain and maintain the following insurance policies,
on an ocam'ence I~_~i,, which shall be effective prior to the be/inning of any work or
other performance by RESC under this A~reement. The following polices and
coverases are required:
1. Commercini nenerni liabiliW_. Commercial general liability insurance shall
insure n~inat ail claims, loss, coats, damages, expense or liability fi.om loss
of life or danube or injuq~ to persons or property arising out of RESC's
perfonnence under this A~'eement. The minimum limits of liability for this
coverage ~ be $2,000,000 combined sin/le limit for any one occurrence.
2. !~. Brond form contractual ~ insurance shah include
the indemnification obligations set forth in this A/reement.
3. ~t11~. The minimum limit oflisbllity for automobile liability
insurance shall be $1,000,000 combined single limit applicable to owned or
nonowned vehicles used in the performance of any work under this
~][~1~. The insurance coverages and amounts set forth above may be
n~t by an umbrella policy following the form oftbe underlying primary coverage in
a m/nimum amount of S2,000,000. Should an umbrella liability insurance coverage
policy be used, such coverage shall be accompanied by a certificate of endorsement
statin$ that it applies to the specific policy numbers indicated for the insurance
policies providin~ the above covernges. It is further a~'eed that such statement shah
be made as pan of this ce~iticate of insurance furnished by RESC to the City and the
Authority.
All insurance policies shall meet the following
RESC shall furnish the City and the Authority a certificate or certificates of
insurance showing the ~ amount, effective dates, and date of expiration of
the polio'es. Certificate~ of insurance shall include an), insurance deductibles.
The required certificate or certificates of insurance shall include substantially
the following statement: "The insurance covered by this certificate shall not
he cancelled or materially altered except after 30 days written notice has been
received by the Risk Management Officer for the City of Roanoke.'
The required certificate or certificates of insurance shall name the Authority,
the City of Roanoke, their officers, directors, employees, agents, volunteers,
and representatives as additional insureds.
Insurance coverage shall he in a form and with an insurance company
approved by the City, which approval shall not be unreasonably withheld.
Any insurance company providing coverage shall he authorized to do business
in the Commonwealth of Virginia.
RESC will require its contractors and subcontractors, and other entities involved in
the development of the private road to carry insurance policies which meet the above
requirements to protect the Authority and the City from any claims, causes of actions,
damages or other injuries or damages arising out of this Agreement.
21.
22.
23.
RESC agrees to indemni~, keep and hold the Authority, the City, their officers, directors,
agents, emp~ representat~ and volunteers, free and hnnnless bom any and aH claims,
causes of action, damages or any liability of any t~pe on account of any injury or damage to
any persom or property growing out of or directly or indirectly resulting or arising out of any
actions, omissions, or activities of RESC or its agents, employees or representatives arising
out of or connected in any way to any of the matters involved in this Agreement or its
pefforffl~W,e.
The City agrees to indem~, keep and hoki RESC, its officers, directors, agents, employees,
and reim~ntafives free and hermless from any and aH clain~ causes of action, damages, or
any liability of any type on account of any injury or damage to any persons or property
growi~ ~t of or resulting or arising out of any actions, omissions, or activities of the City
or it~ cnnUa~)r directly arising out of or directly connected with the construction of the
publi~ mad referred to in this Agreement.
RESC agrees it will comply with aH applicable federal, state, and local laws and regulations,
provided that RESC nmy in good faith contest the applicability on enforceability of any such
law or regulation.
24. This Agreement is governed by the laws of the Commonwealth of V'trginia.
25.
26.
This Agreement may be executed in triplicate, any one of which may be deemed the original.
This A~'eement constitutes the entire ~-eement of the parties and supersedes all prior
~ between the pa~ie~. No amendment to this A~reement will be valid unless rnnde
in w~tin~ and ~ill~ed by the appropriate parties.
IN WITNESS whereot~ the parties have executed this a~'eement as of the day and year
hereinabove w~tten.
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
WITNESS:
W. Rob~ Herbert, City Manager
INDUSTRIAL DEVELOPMENT
OF THE CITY OF ROANOKE
AUTHORITY
By
ROANOKE ELECTRIC STEEL CORPORATION
By
President
AITEST:
SEAL
Approved a~ to Fogn~
City Attorney
Approwd as to Execution:
City Attorney
11:26 FAX 8u42822163 ART(RAFT (OMPAN¥ ~]uu2
ATTACI-D1ENT A
THE AR T CRA F T COMPANIES
Suite 325 phone (804) 282-9~10
1904 ByrdAuenue Fax fSO4J 2~2-21tiJ
Richmond, ~tginia 23230 E. MaiL artcraf~tar~craftcos, corn
August5,1996
W Robert Herbert
City Manager
City of Roanoke Virginia
215 Church Avenue SW., Room 364
Roanoke, Virginia 24011
Dear Mr Herbert:
Our company owns and manages the 200 unit West Creek Manor Apartments,
located on West Side Boulevard near the current entrance to Roanoke Electric Steel. It is
our understanding that discussions are being held regarding a relocation of the entrance to
Roanoke Electric Steel from its current position on West Side Boulevard to the new
portion of Peters Creek Road, now under construct, on
We are writing to you to indicate our complete support of the plan to relocate the
entrance. We feel it would not only enhance the neighborhood as a place to live, but also
it would }reprove the sa.feW of the area. The latter becomes emremely relevant when one
considers that over 325 D. rge trucks per day drive directly through the middle of our
property which houses over 500 people This truck traffic occurs twenty four hours per
day.
We have spent substantial sums to improve West Creek Manor since our purchase
in late 1994 In addition, we anticipate spending further capital improvements to the
property over the next several years. The reduction in truck traffic would be a
tremendous additional asset in improving the quality of life in our area.
I would be pleased to meet with you personally to discuss the importance of this
issue. Please feel free to contact me ill may provide any further information.
Very truly yours,
Earl M. Ferguson
President
.4rterqft Management b,c. - Arrcraft btvestmtrat Inc. - .,lrtcr~fi l. vestment L C. - Arfcr,Jft D~.¢lopmOnt L.C. -
A rt;'raft-Stra~ord L.C. - A rtcr~fi-Lincoln L.~°, - .4rt¢,~ft-Dur~ton L.P. - ,q rtcraft-.¥otn~ick L. C - A rtcr~fi.Plned,~h~
L.P. - ArtcraJ}-Fa~rvtew L.P. - ..4rtcraft-~st Cre(~h L.P - ArrcnJfl-Deane lnc - Artcr,Jft-Parkwoad L.P.
Public Road
Private Road
Private Driveway 3
West Side Blvd. 4
Peters Creek Road Ext. 5
Mary F. Parker, CMCIAAE
c~y C~erk
CITY OF ROANOKE
Office of the City Clerk
Sandra H, Eakin
Deputy City Clerk
September 24, 1996
File ~66-67
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, September 16,
1996, Claude S. Allen, Jr., 1750 Lancing Drive, Salem, Virginia, Sandlot Football Team
Coach, expressed concern with regard to the number of sandlot football games which have
decreased from 11 in 1995 to seven games in 1996 due, according to Parks and
Recreation officials, to lack of funds, and requested that teams be permitted to participate
in play-off games.
On motion, duly seconded and unanimously adopted, the matter was referred to you for
investigation and report to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
W. Robert Herbert
September 23, 1996
Page 2
pc:
Mr. Claude S. Allen, Jr., 1750 Lancing Drive, Salem, Virginia 24153
Ms. Becky S. Leonard, 1302 Brighton Road, S. W., Roanoke, Virginia 24015
Ms. Annette A. Johnson, 3515 Lilac Avenue, N. W., Roanoke, Virginia 24017
Ms. Kathryn Hale, 2505 Avenel Avenue, S. VV., Roanoke, Virginia 24015
The Reverend Clay Dawson, 3720 Northridge Street, N. E., Roanoke, Virginia
24012
William F. Clark, Director of Public Works
John W. Coates, Manager, Parks and Recreation Department
MEMORANDUM
TO:
Mayor, Ladies and Gentlemen of City Council:
FROM: A Concerned Parent of the PeeWee Football League
This letter is in regard to the issue of the Youth Football program which will be addressed tonight
at the City Council meeting.
I am writing to comment on the accomplishments (or lack thereof) of the Roanoke City
Recreation Department with regard to the Youth Football program. I have only experienced first
hand the City Recreation Department for the past three years, and I must say I am sadly
unimpressed with the unprofessionalism of the staffand the depamnent as a whole. Although
numerous clubs have complained about various activities, mainly football, the department takes
the comments and does nothing with them. Ifa member of a dub has an unpleasant experience
which warrants him or her to call the recreation department, then the department should take the
time to look into the matter seriously and not brush the matter aside. I realize that you cannot
take the time to look into everyone's pidley complaints; however, I feel some very justifiably
should be looked into.
I am going to use the remaindex of this letter to primarily address the youth football program.
The Roanoke Valley in the past and in the present has shown great interest in football. From the
recreation football, through the high schools and even with our surrounding colleges (i.e. UVA
and Va. Tech). The television stations even devote the majority of their sports news broadcast to
football - primarily on Friday nights. WDBJ-7 even has a special show on Friday evenings which
I am sure you all know called "Friday Football Extra". Now if the Roanoke Valley is so "into"
football, then I would truly like to know why the City Recreation Department has taken it upon
themselves to downplay football to soccer. Football in the Roanoke Valley is still in high
demand. As an example, in the past two years, the football program on the PeeWee team for the
Heights club has practically doubled. I realize that football equipment is expensive; however, the
City does not foot the bill for the majority of this equipment. The Heights Club had to buy brand
new helmets to meet regulations this year. The Heights Club raised over $ I-/q~~ on
their own to fund these helmets. The Heights Club has done numerous fund raising activities to
raise money to make sure the players are in the proper equipment.
Children today need to find something other than wandering the streets and watching TV to do
with their lives. If the child is interested in football and there is a football program in our
community, then the child should be able to be involved in this activity, as well as enjoy himself in
the process. We have told the children who play on the Heights Club that that is the main goal -
to have fun. They are continuously told that their schooling comes first. They are told to respect
their parents and to show good sportsmanlike conduct before, during and after their games.
Football is a great sport. I know that some people do not care for it, but I also feel that if there
was not such a demand for the sport we would not have attendanc~ at high school games as high
as they are, and attendances in the tens of thousands at nearby college games.
The children who play football practice 4 days a week for 2 horns each day. They are in full gear
in excruciating heat at times. They work very hard to prepare for a successful season. I do not
feel that it is up to the City to take this away from them. I realiz~ thnt we only have 8 games a
season. However, cramming those 8 games into a 4-week period is a disgrace. It is hardly worth
the time or the effort. You must realize that the children need some time to themselves as well.
We are scheduled to have a game every Wednesday and Saturday until October 9th. That to me
is unrealistic taking into account school work. On top of that, we are scheduled to have 2 of our
Wednesday games at 8:00 p.m. The games very seldom ever start on time, and most children in
the 8 year old range are due to be in bed at 9:00 p.m. Now some of you may be saying that
"that's the price you have to pay to play football". Well, I do not see it that way, and I think that
the majority of this community, aside from Southwest Roanoke, would feel the same. Half of our
games this year are scheduled to be played on a field behind Patrick Henry High School. Our first
game was at this field on Saturday, and let me tell you, it was a fiasco. I had talked to Vic Gather
in the City Parks Department prior to playing at Patrick Henry and I was assured that the
following items would be available at Patrick Henry to make it as much like River's Edge as
possible. (1) Bleachers for spectators (2) A Scoreboard (3) Restroom Facilities. I was also told
by Vic Garber that the field at Patrick Henry was no different than the field at River's Edge.
When we arrived Saturday for the game, we arrived at 12~00 p.m. for our 1:00 p.m. game. The
11:00 a.m. game was running behind; therefore, there were probably 300+ people there from the
11:00 a.m. game, the 12:00 p.m. game, and our 1:00 p.m. game. The first thing we notice was
that there was only I "port-a-john" on the entire premises. Then, the home field side had
bleachers - the visitors side had nothing. Then, we looked at the field, and it's surface was grass
in spots and hard dirt in spots. Then to top it all off, there was no scoreboard/timeclock anywhere
in sight. Our coaches had to continuously ask the referee how much time was left because there
was not a clock anywhere around. I had told Mr. Gather that we needed to know about bleachers
because we have some elderly relatives who come to watch the games and we needed to know
that they would have someplace to sit when they arrived - which there was not because we were
visitors on Saturday. If the field at Patrick Henry is going to be continuously used for this
purpose, then some changes need to be made to accommodate th~ taxpayieg citizens who attend
these games. Also, this field is not exactly in "safe" condition for the young boys to be playing
on. Granted they are padded, but it's still not quite like the "groomed" fields at River's Edge -
where we are supposed to be playing. I assure you that if any child gets hurt on this field, the City
will be held responsible for not maintaining the field in a safe manner. I do not understand why
the River's Edge Sports Complex has suddenly turned into the "Soccer Area" of the Roanoke
Valley. I feel that I am a City taxpayer just like the parents of the Soccer players, and that my
children should have just as much use to the fields at River's Edge as they do. There are Soccer
games inside the baseball diamonds at the Roanoke Memorial end of the field, and they are given
3 full-length fields with scoreboards. The remaining two fie[ds are split between the football
teams - ranging from the instructional league, peewee, little league and the junior league.
I am writing to request that football remain in the Roanoke Valley. These football players work
hard for their sport, and I would like to request that their season not be crammed into a matter of
a month. Also, this year only the top three teams advance to the playoffs. I think that this should
be changed to allow every team at least one game in the playoffs to recognize that each team,
whether a winning team or losing team, deserves to be there and have a shot at the championship.
Thank you from me and from the football players for your time and consideration with regard to
this matter.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011~1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
September 23, 1996
File #51
SANDRA H. EAKIN
Deputy City Clerk
Edward A. Naif, Attorney
Osterhoudt, Ferguson, Naif,
Aheron & Agee, P.C.
1919 Electric Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Natt:
At a regular meeting of the Council of the City of Roanoke held on Monday, September 16,
1996, a public headng was held on the request of Jack Randall that a tract of land located
at 2044 Brambleton Avenue, S. W., identified as Official Tax No. 1260108, be rezoned
from RS-l, Single-family Residential District, to C-1, Office District, subject to certain
conditions proffered by the petitioner.
Following discussion of the matter, the abovedescribed request for rezoning was denied.
Sincerely,
Mary F'~Pat~rker, CMC/AAE
City Clerk
MFP:sm -
Enc.
Edward A. Naif, Attorney
Osterhoudt, Ferguson, Naif,
Aheron & Agee, P.C.
September 23, 1996
Page 2
pc~
Dr. Charles E. Swecker, 2026 Brambleton Avenue, S. W., Roanoke, Virginia 24015
Ms. E. J. Swecker, 1117 Oakwood Drive, S. W., Roanoke, Virginia 24015
Mr. and Mrs. R. Francis Sublette, 1120 Oakwood Drive, S. W., Roanoke, Virginia
24015
Ms. Jean B. Whitworth, 1204 Lakewood Drive, $. W., Roanoke, Virginia 24015
Dr. John Martin, 914 Oakwood Drive, S. W., Roanoke, Virginia 24018
Mr. Barry Tatel, 1101 Oakwood Drive, S. W., Roanoke, Virginia 24018
Mr. L. Thompson Hanes, 1036 Oakwood Drive, S. W., Roanoke, Virginia 24018
Mr. and Mrs. C. Y. Scott, 2620 Oak Hill Lane, S. W., Roanoke, Virginia 24015
Drs. A. Ray and Carole Mayberry, 2614 Oak Hill Lane, S. W., Roanoke, Virginia
24015
Mr. John D. Copenhaver, 931 Oakwood Drive, $. W., Roanoke, Virginia 24015
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
, Roanoke City Planning Commission
September 16, 1996
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Jack Randall, originally filed by Betty W. Mitchum, to rezone a
tract of land at 2044 Brambleton Avenue, identified as Official Tax Number
1260108, from RS-l, Single Family Residential District, to C-l, Office
District, such rezoning subject to certain conditions.
I. Background:
Petition to rezone property from RS-1 to C-1 was filed on 12/13/95. Conditions were
proffered that related to the exterior of the building and the commercial uses for the
property.
Planning Commission public hearing was held on January_ 3. 1996. Mr. Ed Natt
discussed the rezoning request and advised that the existing house had been for sale
for almost two years with no interest as a single-family residence because of its
orientation on Brambleton Avenue. He advised that there had been several persons
interested in the property for commercial purposes. Planning staff recommended
approval of the conditional rezoning advising that with conditions, optional use of the
property for commercial purposes could maintain the residential integrity of the
property and the neighborhood. There was discussion among the Commission
regarding pros and cons of zoning the property residential or commercial. Dr. John
Martin, 915 Oakwood Drive, appeared before the Commission in opposition to the
request, advising that the property was an entrance into the Oakwood community and
should be kept as residential. Mr. Tom Hanes, 1036 Oakwood Drive, also appeared
before the Commission in opposition to the rezoning, commenting that the character
of the neighborhood would be changed if commercialization continued along
Brambleton Avenue. Mr. Barry Tatel, 1101 Oakwood Drive, spoke in opposition to
the request expressing his concern for the character of the neighborhood and traffic
on Oakwood. Mrs. E. J. Swecker, 1117 Oakwood Drive, and Mr. R. J. Sublette,
1120 Oakwood Drive, also spoke in opposition, especially with regard to the
possibility of increased parking on the property viewable from the neighborhood.
After considerable discussion of the parking, signage, and the neighborhood entrance
issues, the Planning Commission voted to deny the rezoning request by a vote of 4-0
Room 162 Municipal Building 215ChurchAvenue, S.W. Roanoke, Virginia 24011 (703) 981-2344
Members of City Council
September 16, 1996
Page 2
(Mrs. Coles and Duerk and Messrs. Bradshaw and Chfisman voting to deny the
request; Messrs. Butler, Hill and Jones were absent).
R~zoning request was referred to City_ Council for their meeting on 4/15/96. At the
request of the petitioner's attorney, the matter was r~ferred back to the Plannim,
Commission for further consideration of an amended petition filed on 3/18/96 which
addressed parking provisions.
Property was sold to Jack Randall in May of 1996. Mr. Randall desires to pursue the
rezoning request that had been filed by the previous property owner (Mitchum).
Second Pl0,nning Commission nublic hearin~ was held on 7/3/96. Mr. Ed Natt,
Attorney for the petitioner, discussed the request and offered the following proffered
conditions:
"There will be no i~dditions or architectural changes to the exterior of the
building on the property."
"Parking will be in conformity with the plan prepared by Lang Engineering
Company dated February 24, 1996, identifying eight spaces, including two in
the garage. There will be no additional parking on the property."
3. "There will be no $ignage on the building."
4. "There will be no ingress or e~ress on Oakwood."
At the hearing, Mr. L. Tom Hanes, 1036 Oakwood Drive, appeared on behalf of
residents of Oakwood Drive in opposition to the request. He advised that residents
were opposed for the same reasons voiced previously. They are concerned with
creeping commercialization and for future rezonings in the area. Dr. John Martin,
914 Oakwood Drive, appeared on behalf of himself and three other property owners
in opposition to the rezoning He indicated that he was concerned about increased
traffic and parking on Oak-wood Drive. Mr. R. F. Sublette, 1120 Oakwood Drive,
also spoke in opposition to the request advising that his property would be devalued if
the rezoning was permitted. Planning Commission staff advised that the rezoning
was debatable, as development of the property for office use was reasonable. By
limiting the parking to the specified number and area on the proffered plan, the type
and intensity of commercial use of the property would be limited, thereby
maintaining the residential integrity of the property and allowing for development for
either residential or commercial use. After abriefdiscussion, a motion was made to
approve the request as amended. The motion was defeated by a vote of 2-3 (Mr.
Jones and Mrs. Coles voting in su~ort of rezonin~ and Messrs. Bradshaw. Butler.
and Chrisman voting in oooosition to rezoning.
Members of City Council
September 16, 1996
Page 3
II. Issues:
III.
Zonin~ of the property is currently RS-1. Zoning to the north toward Brandon
Avenue is C-1 and C-2. Zoning to the south, east and west is RS-1 and RS-2.
Land use of the property is currently residential. A doctor's office is located next
door, as are other general commercial uses toward Brandon Avenue. A vacant lot is
located on the same side of Brambleton across Oakwood Drive. The Elks Lodge is
located further south on Brambleton. Other residential properties are located on
Brambleton and on Oakwood and Lakewood Drives. Lakewood Park is located at
the comer of Brambleton and Brandon Avenues.
1995-2015 Roanoke Valley Long Range Transportation Plan indicates that
Brambleton Avenue is proposed to be widened in the next twenty years and that
Brarnbleton is to be realigned with Brandon Avenue at Main Street. Both of these
transportation improvements are included as having a "high" priority in the 1995-
2015 Roanoke City Thorouohfare Plan, adopted in 1993 (Improvements are rated as
imminent, high or medium priority).
Integrity of residential properties may be affected by transportation corridors with
high traffic volumes. Property owner has indicated that residence has been for sale
for two years with no residential offers for purchase.
E. There is no established neighborhood organization for the area.
F. Comprehensive Plan recommends:
N~ighborhood character and environmental a_uality should be protected.
Possible changes in land use or new public and private development in or near
residential areas should be carefully evaluated and designed to conserve and
enhance neighborhood quality.
Alternatives:
Development of new or existing commercial and industrial areas in the city
should be carefully planned and designed to promote quality development and
good land use.
A. City Council deny the rezoning request.
1. Zoning remains RS- 1.
2. Land use remains residential.
Members of City Council
September 16, 1996
Page 4
3. Transportation Plan could still affect subject property.
Residential inte~,rity of the property maintained. Effect of Brambleton
Avenue traffic may still be an issue for residential use of the property.
5. Neighborhood comment not an issue.
6. Comprehensive Plan could be followed.
B. City Council approve the rezoning request.
1. Zoning becomes C-1 with conditions that restrict development of the property.
Land use can be converted to those permitted in the C-1 District. which
include single-family.
3. Transportation Plan still could affect subject property.
Residential integrity of the property can be maintained as per the proffered
conditions. Conditional zoning of the property can allow for alternative
commercial uses of the structure oriented towards Brambleton Avenue while
establishing a clear boundary for commercial zoning at Oakwood Drive.
5. Neighborhood residents are still opposed to this reauest.
Comprehensive Plan could be followed. Residential character of the property
would be maintained. Future commercial or single family use is limited to the
existing structure with no expansion, other than parking as per the proffered
parking plan. No traffic access would be permitted from the residential street,
Oakwood Drive.
IV. Recommendation:
The Planning Commission recommends that City Council deny the rezoning reauest. At the
Planning Commission public hearing on 7/3/96, a motion was made by Mr. Jones to approve
the request as proffered, but the motion was defeated by a vote of 2-3 (Mr. Jones and Mrs.
Coles voting in favor of the motion and Messrs. Bradshaw, Butler, and Chrisman voting in
opposition to the motion). While some members of the Commission felt that the rezoning
was reasonable and that the petitioner had proffered conditions which addressed concerns,
other members shared neighborhood concerns regarding the impact of continued commercial
development on the residential community.
Members of City Council
September 16, 1996
Page 5
CHC:ESL
attachments
City Attorney
City Engineer
Building Commissioner
Attorney for the Petitioner
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
SECOND AMENDED P~TITION TO REZONE
IN T~ COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
IN RE:
Rezoning of a tract of land lying on the easterly side
of Brambleton Avenue, SW, known as 2044 Brambleton
Avenue, identified as tax map parcel 1260108, from
Single Family Residential District RS-1 to office
District C-1, such rezoning to be subject to certain
conditions.
TOT HE HONORABLE MAYORAND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Jack Randall, owne property located in the
City of Roanoke containing one-half acre more or lees located at
2044 Brambleton Avenue, Tax Map Number 1260108. Said tract is
currently zoned Residential District RS-l, a map of the property
to be rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, code of the city of Roanoke
(1979), as a~ended, the Petitioner requests that the said
property berezoned from Single Family Residential District RS-1
to Office Dietrict C-1, subject to certain conditions set forth
below, £or the purpose of utilizing said property for
professional offices.
The Petitioner believes the rezoning of the said tract of
1&nd will further the intent and purposes of the City's Zoning
Ordinance and its comprehensive plan, in that it will enable the
parcel of land to be utilized consistent with adjoining zoning
and uses on Brambleton Avenue. The subject property has been on
the market in excess of two years as residential property with
no offere to purchase the same as residential property.
The Petitioner hereby proffers and agrees that if the said
tract is rezoned as requested, that the rezoning will be subject
to, and that the petitioner will abide by, the following
conditions=
1. There will b~no additions or architectural changes to
the exterior of the building on the property.
2. Parking will be in conformity with the plan prepared
by Lang Engineering company dated February 24, 1996, identifying
eight spaces, including two in the garage. There will be no
additional parking on the property.
3. There will be no signage on the building.
4. There will be no ingress or egress on Oakwood.
Attached as Exhibit B are the names, addresses and tax
numbers of the owner or owners of all lots or property
immediately adjacent to or immediately across a street or road
from the property to be rezoned.
WHEREFORE, the Petitioner requests that the above described
;tract be rezoned as requested in accordance with the provisions
of the Zoning ordinance of the City of Roanoke.
submitted this ,
Respectfully
1996.
Edward A. Natt, Esq.
OSTE~/4oUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., suite 1
Roanoke, Virginia 24018
(703) 774-1197
VSB ~1104
Of Counsel
J~Randa11
c: \v~51 \steph\m£tchum. ~ad: -se07/29/96
S 10'57'00" W 15800
REAR YARD SETgACK
House
S P7'19'00' W
z
I
I
I
I
30' Id.B.L. j
N 07'~7'00" £ 55.~0
N 80'47'00' W 10.0C
BRAMBLETON AVENUE
CONCEPT PLAN
LOT 8 & 9
SECTION 1, OAK HILL
CITY-OF ROANOKE, VIRGINIA
~1~ F'[B. 24. 1996
a~ ~.: 96020~
~ ~ g~020~
C)m~: R,G.L.
ADJOINING pROPERTY OWNERS
~wner
Charles E. Swecker
Be~¥ Jane Swecker
City of Roanoke
R. Francis SubleaSe
Hazel M. sublease
Charles E. Swecker
Be~¥ Jane Swecker
R. Francis suble~=e
Hazel M. Suble==e
2026 Bramble~on Avenue, SW
Roanoke, VA 24015
Municipal Building
Roanoke, VA 24000
1120 Oakwood Drive, SW
Roanoke, VA 24015
2026 Bramble=on Avenue, SW
Roanoke, VA 24015
1120 Oakwood Drive, SW
Roanoke, VA 24015
1260107
1350601
1260203
1260107
1260201
oOt~'
PROPERTY PROPOSED
TO BE REZONED
CL60~0
N
ldO'&
3
/
/
i;
Ad Number: 83028111
Publisher's Fee: $104.40
OSTERHOUDT FERGUSON NATT
1919 ELECTRIC RD
ROANOKE, VA 24018
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, {the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
08/30/96 FULL RUN - Friday
09/06/96 FULL RUN - Friday
Witness, this 9th day of September 1996
~ ~ IMdk~ M
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, September 16,
1996, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, $.W., on the question of rezoning from
RS-I, Single Family Residential District, to C-I,
the following property:
That certain tract of land located at 2044
Avenue, S.W., and bearing Official Tax
subject to certain proffered conditions.
Office District,
Brambleton
No. 1260108,
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 28th day of A,J~u~t , 1996.
Mary F. Parker, City Clerk.
ate # of
Post-it' Fax Note 7671 Date ~ Ipages
Publish in the Roanoke Times, once on Friday, August 30, 1996, and once on Friday,
September 6, 1996.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt,
Aheron &Agee, P.C.
1919 Electric Road, S. W.
Roanoke, Virginia 24018
Publish in the Roanoke Tribune, once on Thursday, September 5, 1996.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Cleric
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt,
Aheron &Agee, P.C.
1919 Electric Road, S. W.
Roanoke, Virginia 24018
MARY E I~ARgl~, CMC/AAE
Ciiy Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 951-2541
Fax: (540) 224-3145
September 24, 1996
File #144-253
SANDRA H. EAKIN
Dcpvty City Clerk
John R. Hubbard
Chief Executive Director
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Hubbard:
At a regular meeting of the Council of the City of Roanoke on Monday, September 16,
1996, a public hearing was held with regard to adoption of a Resolution authorizing articles
of amendment to ~ Roanoke Valley Resource Authority Articles of Incorporation and an
amendment to the Roanoke Valley Resource Authority Members Use AQreement in order
to authorize the Authority to engage in or provide for commercial and/or residential
gad~age and refuse collection activities or services.
Following discussion, the abovedescribed matter was denied.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
John R. Hubbard
Chief Executive Director
Roanoke Valley Resource Authority
September 24, 1996
Page 2
pc:
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Carolyn Wagner, Secretary, Roanoke Valley Resource Authority, 1020 Hollins
Road, N. E, Roanoke, Virginia 24012
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
September 16, 1996
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Amendments to Founding Documents to Permit
the Roanoke Valley Resource Authority to Engage
in Solid Waste Collection
Council considered the attached report of August 5, 1996,
labeled "Attachment A", recommending that Council schedule a
public hearing to consider the request of the Roanoke Valley
Resource Authority to amend the Authority's founding documents to
permit it to engage in solid waste collection. ~Attachment B" is
a listing of financial facts that project the impact on Roanoke
City should various private haulers divert solid waste from the
regional solid waste disposal system in which the City
participates.
This is to recommend that Council support the request of the
Authority to obtain the same authority, as the City of Roanoke
already has, to collect solid waste.
Respectfully,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachment
cc: Wilburn C.
James D. Grisso
John R. Hubbard
Dibling, Jr., City Attorney
Director of Finance
Chief Executive Officer,
RVRA
ATTACHMENT "A"
August 5, 1996
Report No. 96-325
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Amendments to Founding Documents to Permit the
Roanoke Valley Resource Authority to Engage in
Solid Waste Collection
I. Backqround:
ae
Revenue needed to offset operating and capital cost for
the Roanoke Valley Resource Authority (RVRA) is
generated solely from the collection of tipping fees.
If there is insufficient solid waste or the tipping
fees are too low, the RVRA would incur a deficit. The
FY 96-97 budget projects $10,282~455 in revenue from
187,000 tons of solid waste (including 104,700 tons of
commercially generated waste.)
A deficit in revenues versus expenses would be an
obligation for the founding Jurisdictions, namely,
Roanoke City, Roanoke County, and the Town of Vlnton.
Commercially provided landfill space has become more
available in recent months as private companies have
been successful in obtaining operating permits for
these large commercial landfills. Commercial landfills
also need a certain volume of solid waste to pay for
the operating and capital cost of their landfills.
A method of controllinq the end destination of solid
waste is to be the collection agency that picks up the
solid waste. Nationally known private haulers have
entered the local market in recent months, buying up
smaller private haulers and becoming more and more in a
position to Justify some form of long distance
transportation method to divert the solid waste they
collect and transport that is now going to RVRA to a
distant private landfill.
Authority to compete for solid waste collection via
establishing a collection operation is being sought by
RVRA in accordance with the attached April 8, 1996 and
June 21, 1996 letters from RVRA Executive Director John
Hubbard.
Honorable Mayor and City Council
August 5, 1996
Page 2
Ge
Several steps would have to be undertaken by both the
RVRA and the founding Jurisdictions, including public
hearings, prior to the RVRA being able to engage in
this activity.
Amendments to the Authority's Charter and the Member
Use Agreement, being requested hereby, are the first
steps to this process.
A Public Hearinq is required to amend the founding
documents, as was required for the initial approval of
these documents. Public Hearing requires at least 30
days notice.
II. Issues:
A. Ability to compete
B. Need to stabilize solid waste volume
C. Tipping fees
D. Deficit prevention
III. Alternatives:
Council schedule a Public Hearlnq to consider approval
of the amendments, in a form acceptable to the City
Attorney, to the RVRA's Charter and Members Use
Agreement as a first step to permitting the Authority
to engage in solid waste collection.
Ability to compete for commercial solid waste
collection will be initiated.
Need to stabilize solid waste volume will be
shown·
Tipping fees of economical range will be
supported.
4. Deficit prevention will be sought.
B. Council refrain from approvinq the proposed amendments.
1. Ability to compete will not be initiated.
Need to stabilize solid waste volume will linger
as a pending problem.
Honorable Mayor and City Council
August 5, 1996
Page 3
3. Tipping fees may escalate greatly.
4. Deficit prevention may be impossible.
IV.
Recommendation: Council schedule a public hearinq to
consider the adoption of the attached resolution authorizinq
amendments to the RVRA's Charter and Member Use Agreement in
accordance with Alternative "A".
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachments
cc:
John R. Hubbard, Executive Director, RVRA
Elmer C. Hodge, Roanoke County Administrator
B. Clayton Goodman, III, Vlnton Town Manager
~lttle W. Porterfield, III, RVRA Member
B. Klser, Vice Chairman, RVRA
Wllburn C. Dtbling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
ATTACHMENT "B"
ROANOKE VALLEY RESOURCE AUTHORITY
Financial Facts
1. Annual Budget
$10,250,000
2. Capital Investment
$42,000,000
3. Debt $33,000,000
4. Annual Debt Service
$ 3,000,000
5. Total Annual Tonnage
189,000 Tons
6. Commercial (Private Hauler) Tonnage 107,000 Tons (56%)
e
Three (3) Major Haulers (BFI, Waste Management, & Corrugated
Container Service) haul 80,000 Tons/Annually
8. BFI Tonnage - 30,000 Tons/Annually
If BFI only transports refuse out of City:
City rates need to increase from
$50/Ton to $63/Ton = $650,000/Annually
10.
If all three major haulers transport refuse out of City:
City rates need to increase from
$50/Ton to $81/Ton = $1,550,000/Annually