HomeMy WebLinkAboutCouncil Actions 10-07-96HARRIS
33130
ROANOKE CITY CO UNCIL
REGULAR SESSION
October 7, 1996
12:30p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order == Roll Call. Mayor Bowers and Council Members
Harris and Trout were absent.
Recess and reconvene in the EOC Conference Room, Room 159, Municipal
Building South.
Briefing with regard to capital maintenance and equipment replacement
needs. (40 minutes)
Received and fried.
File #$-20-22-32-60-62-67-72-83-106-132-144-165-192-200-202-214-
262-270-301-304-323-361-379-405-467-472
B. Hearing of Citizens Upon Public Matters: None.
Recessed until 2:00 p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
October 7, 1996
2:00 p.m.
CITY COUNCIL CHAMBER
,4GEND,4 FOR THE COUNCIL
1. Call to Order -- Roll Call.
Mayor Bowers and Council Member
Trout were absent
The Invocation was delivered by The Reverend Larry Atkin, Pastor,
Edgewood Christian Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Vice-Mayor Linda F. Wyatt.
Welcome. Vice-Mayor Wyatt.
2
P, NNOUNCEMENTS:
The regular meeting of City Council scheduled to be held at 12:30 p.m.,
2:00 p.m., and 7:00 p.m., respectively, on Monday, October 21, 1996, has been
rescheduled to Wednesday, October 23, 1996.
Proclamation declaring the month of October 1996 as National Arts and
Human/ties Month. Vice-Mayor Wyatt.
File
The Vice-Mayor presented a Certificate advising that the Gainsboro Branch
Library has been designated as a Virginia Landmark and has been recommended
for nomination to the National Register of Historic Places.
File #80-216-323
The Golden Trowel Award was presented to the City of Roanoke by R.
Matthew Kennell, Executive Director, Downtown Roanoke, Inc., in recognition
of the Market Square Walkway.
File #80-277
MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA
AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES
AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456.
3
PUBLIC HEARINGS:
Pubhc hearing to consider adoption of a resolution approving the issnance by the
City of its general obligation bond, or bonds, in an amount not to exceed
$5,000,000.00, for the purpose of financing, in part, the costs of improvements
and additions to school buildings in the City of Roanoke. William X Parsons,
Assistant City Attorney.
Adopted Resolution No. 33130-100796. (5-0)
File #53-467
C-1
C-2
CONSENT AGENDA
(APPROVED S-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE_
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the organizational meeting of City Council held on Monday,
July 1, 1996; the regular meetings of City Council held on Monday, July 1,
1996, and Monday, July 15, 1996; the joint meeting of City Council and the
Roanoke County Board of Supervisors held on Tuesday, July 9, 1996; and City
Council's Visioning Workshop held on Thursday and Friday, July 18 and 19,
1996.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
A communication fxom Mayor David A. Bowers requesting that
consideration of a Mill Mountain Coordinator be referred to fiscal year 1997-98
Budget Study.
RECOMMENDED ACTION: Concur in request to refer the matter to 1997-98
File #60-6%110-1:t2 Budget Study.
4
C-3 A report of the City Manager with regard to fees assessed for animal
impoundment at the SPCA.
RECOMMENDED ACTION: Receive and file.
File #5-54-132-289
C-4 A report of the City Manager with regard to the feasibility of extending
the sandlot football season.
RECOMMENDED ACTION: Receive and file.
File #67-304-388
C-5
Qualification of the following persons:
Gary L. Blankenship as an alternate member of the Building
Code Appeals Board, Volume II (Building Maintenance
Division);
File #15-32-110
Curtis L. Ratliff as an alternate member of the Building
Code Appeals Board, Volume I (Building Construction
Division);
File #15-32-110
David T. Airman as a Trustee of the City of Roanoke
Pension Plan, Board of Trnstees, for a term ending June 30,
1998;
File #15-110-429
Kathecm R. Hale as a member of the Fair Housing Board to
fill the unexpired term of Acree Hayes, resigned, ending
March 31, 1997;
File #15-110-178
M. R. Khan as a member of the Roanoke Civic Center
Commission for a term ending September 30, 1999;
File #15-110-192
5
H. Victor Gilchrist as a Commissioner of the City of
Roanoke Redevelopment and Housing Authority for a term
ending August 31, 2000;
File #15-110-178
J. Granger Macfarlane as a member of the Economic
Development Commission for a term ending June 30, 1999;
File #15-110-450
James O. Trout as a member of the Economic Development
Commission to fill the unexpired term of William White, Sr.,
ending June 30, 1999;
File #15-110-132-450
C. Nelson Hams as a member of the Fifth Planning District
Commission to fill the unexpired term of Wendell H. Butler,
ending June 30, 1997;
File #15-110-326
Wilbum C. Dibling, Jr., as City Attorney for a term of two
years, commencing October 1, 1996, and ending
September 30, 1998;
File #15-83
Mary F. Parker as City Clerk for a term of two years,
commencing October 1, 1996, and ending September 30,
1998;
File #15-38
James D. Grisso as Director of Finance for a term of two
years, commencing October 1, 1996, and ending
September 30, 1998; and
File #1-15
Robert H. Bird as Municipal Auditor for a term of two
years, commencing October 1, 1996, and ending
September 30, 1998.
File #15-280
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK
AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
Request to address Council with regard to the possible closing and
historic designation of the Gainsboro Branch Library. Evelyn D. Bethel,
President, Historic Gainsboro Preservation District, Inc. (7 minutes)
Received and filed.
File #165-216-323
Request to address Council with regard to erection of a stop sign on
Masons Mill Road at 13th Street, N. E. Edward J. Kirk, Spokesperson.
(5 minutes)
The matter was referred to the City Manager for investigation and
report to Council within 30 days.
File #20-66-514
7
Request to present a petition signed by residents of Mount Vernon Road,
Wilbur Road and Blair Road, requesting adoption of an ordinance limiting
the number of ungaraged vehicles to two for each licensed driver residing
at an address in residential areas of the City. Hubert Sydenstricker,
Spokesperson. (5 minutes)
The matter was referred to the City Manager and the City Attorney
for investigation and report to Council within 30 days.
File #51-66-514
d. Other Hearing of Citizens:
Ms. Gloria A. Dorma, 3513 Dona Drive, N. W., addressed Council
with regard to providing jobs for disabled citizens, and urged
that business and industry be invited to locate in the Roanoke Valley
that will employ qualified disabled persons. -
File #353
4. PETITIONS AND COMMUNICATIONS:
A communication fi'om Mayor David A. Bowers recommending adoption
of a Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Meeting of the National League of
Cities.
Adopted Resolution No. 33131-100796. (~-0)
File #132-228
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending payment of $500,000.00 to the Roanoke
Valley Convention and Visitors Bureau, and execution of an
agreement with the Bureau for the express purpose of increasing
tourism in the City of Roanoke and assisting in the marketing of the
Conference Center of Roanoke.
Pursuant to a request of the Mayor, the report was referred
back to the City Manager for presentation at a furore Council
meeting when the Mayor is in attendance.
File #247-258-293-336-450
A report recommending authorization to amend the HUD Annual
Update of the Entitlement Consolidated Plan for fiscal year
1996-97; execution of a HOME Investment Partnerships Program
(HOME) Subgrant Agreement; and ~'ansfer of funds in connection
therewith.
Adopted Budget Ordinance No. 33132-100796 and Resolution
No. 33133-100796. (5-0)
File #60-72-165-178-200-236
A report recommending transfer of $55,593.00 for replacement of
kitchen equipment at the Roanoke City Jail.
Adopted Budget Ordinance No. 33134-100796. (5-0)
File #32-60-121-123-21%472
Council Member White requested that the City Manager
report to Council within 30 days with a status report on the
City's utilization of minority/women owned businesses.
File #360
A report recommending authorization to purchase a Local Area
Network, Switches and Hubs, including installation, training and
the first year of maintenance, fi.om Bell Atlantic Network
Integration, Inc., for the sum of $156,615.00.
Adopted Resolution No. 33135-100796. (5-0)
File 0301-386-472
9
A report recommending the transfer and appropriation of funds to
the Roanoke River Flood Reduction Project.
Adopted Budget Ordinance No. 33136-100796. (5-0)
File #60-217-237
A report recommending acceptance of funds from the State
Dep~m~ent of Fire Programs, for the procurement of materials and
equipment for training and development and fire suppression
equipment; and appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 33137-100796 and Resolution
No. 33138-100796. (5-0)
File #60-70-236-472
A report recommending acceptance of United States Depmtment
of Health and Human Services funds under provisions of the
Runaway and Homeless Youth Act, to provide services to runaway
and homeless youth at the City of Roanoke's Crisis Intervention
Center (Sanctuary); and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 33139-100796 and Resolution
No. 33140-100796. (5-0)
File #60-72-178-236-304
o
A report recommending acceptance of a Drug Abuse Resistance
Education grant, in the amount of $1,500.00, made to the City by
the Vir~nia Depa, httent of Motor Vehicles.
Adopted Budget Ordinance No. 33141-100796 and Resolution
No. 33142-100796. (5-0)
File #60-72-76-163-236
A report with regard to Law Enforcement Block Grant
participation.
l0
Adopted Resolution No. 33143-100796. (5-0)
File #5.60-236
bo
DIRECTOR OF FINANCE:
1. A financial report for the month of August, 1996.
Received and filed.
File #1-10
Co
CITY CLERK:
A report advising that Thaddeus H. Hale, Jr., has missed five
consecutive meetings of the Board of Commissioners of the
Roanoke Redevelopment and Housing Authority.
A motion was adopted finding that Thaddeus H. Hale, Jr., has
been negligent of duty by reason of absence from five
consecutive regular meetings of the Board of Commissioners
of the Roanoke Redevelopment and Housing Authority absent
exigent circumstances, and he should therefore be removed as
a Commissioner of the Housing Authority.
File #110-178
6. REPORTS OF COMMITTEES:
A report of the bid committee recommending execution of a unit price
contract with Bryant Electric Company, Inc., in the amount of
$5,596,895.00, for construction of the Tinker Creek Interceptor Sewer'
Replacement project; and transfer of funds in connection therewith.
Council Member John H. Parrott, Chairperson.
Adopted Budget Ordinance No. 33144-100796 and Ordinance No.
33145-100796. (5.0)
File #27-53-60-223-458
A report of the Water Resources Committee recommending acquisition
of the necessary rights-of-way and easements for eight parcels of land, in
connection with intersection widening at the intersections of Old
Mountain Road and Nelms Lane, N. E., and King Street and Berkley
Road, N. E., and authorization for the appropriate City officials to acquire
and conduct condemnation proceedings, as necessary. Vice-Mayor
Linda F. Wyatt, Chairperson.
Adopted Ordinance No. 33146-100796. (5-0)
File #2-20-28-30-468-$14
A report of the Water Resources Committee recommending authorization
for the City Manager to take appropriate action to acquire all property
rights necessary for construction of the Railside Linear Walk - Phase I
Project; and transfer of funds in connection therewith. Vice-Mayor
Linda F. Wyatt, Chairperson.
Adopted Budget Ordinance No. 33147-100796 and Ordinance No.
33148-100796. (5-0)
File #2-30-32-53-60-67-21%392-468
A report of the Water Resources Committee recommending purchase of
five properties for the Employee Parking Project, located at 512 and 516
Luck Avenue, S. W., and 505, 506, and 509 Church Avenue, S. W., for
a total amount not to exceed $335,000.00. Vice-Mayor Linda F. Wyatt,
Chairperson.
Adopted Ordinance No. 33149-100796. (5-0)
File #2-184-514
7. UNFINISHED BUSINESS:
a#
A report of the City Manager with regard to a loan with Total Action
Against Poverty for the Henry Street Music Center.
Adopted Resolution No. 33150-100796. (5-0)
File 0178-226-236-511
12
Se
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 33128, on second reading, rezoning a tract of land located
at 1221 Chapman Avenue, S. W., identified as Official Tax No. 1213512,
from RM-2, Residential Multifamily, Medium Density District, to C-2,
General Commercial District, subject to certain conditions proffered by
the petitioner.
Adopted Ordinance No. 33128-100796. (5-0)
File #51
Ordinance No. 33129, on second reading, rezoning a certain 1.97-acre
tract of land located at the northeast comer of Brandon Avenue and
Edgewood Street, S. W., identified as Official Tax No. 1610211, from
RM-2, Residential Mulfifamily, Medium Density District, and C-2,
General Commercial District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner.
Adopted Ordinance No. 33129-100796. (5-0)
File #51
do
A Resolution memorializing the late Hampton W. Thomas.
Adopted Resolution No. 33151-100796. (5-0)
File #132-367
A Resolution designating the Ci~s representatives to a Regional Steering
Committee to recommend an organizational structure for a Regional
Partnership under the Regional Competitiveness Act enacted by the 1996
Session of the General Assembly.
Adopted Resolution No. 33152-100796. (5-0)
File #72-110-137-200-326-450
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Vice-Mayor and Members of City
Council.
Counc'fl reconsidered its vote with respect to a Resolution authorizing
Articles of Amendment to the Roanoke Valley Resource Authority
Articles of Incorporation and an Amendment to the Roanoke Valley
Resource Authority Members Use Agreement to authorize the
Authority to engage in or to provide for commercial and/or
residential garbage and refuse collection activities or services, which
was considered at the Council meeting of September 16, 1996.
File #144-253
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
Deferred until October 23, 1996, Council meeting.
10. HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
14
October 7, 1996
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Recommended Expenditures to Address Critical Capital
Maintenance & Equipment Replacement Needs - General Fund
Dear Mayor and Council Members:
During the past three months, the City Administration has been working to
identify and prioritize capital maintenance and equipment replacement needs.
Operating departments submitted over $8.7 million in capital requests for needed
vehicles, equipment replacement and maintenance.
The Fiscal Year 1995-96 General Fund Balance designated for the Capital
Maintenance and Equipment Replacement Program (CMERP) is $3,651,860. After
reducing this amount for items which City Council has already reappropriated into the
current year's operating budgets $3,542,472 of CMERP funds are available. Those
items already reappropriated include:
,/
Unspent Fiscal Year 1995-96 State Family Oriented Group Home (FOGH)
funding ($62,278), and
,/
Digital Mapping Program funding ($47,110) in the Department of
Engineering,
There are also three additional budget commitments which were made in Fiscal Year
1995-96 for which funds could not be encumbered, and will need to be reappropriated
by City Council. These items are:
Unspent Fiscal Year 1995-96 United States Department of Agriculture
(USDA) funding ($2,416);
Funding for the City share of a study for the Williamson Road Area
Business Association, previously appropriated by City Council ($30,000)
and;
Funding for a competitive access provider consultant ($30,000).
After allowance for the items described above, $3,480,056 is available for City
operation purchases of vehicles, equipment and maintenance items.
Honorable Mayor and Members of City Council
Page 2
Critical CMERP needs in the amount of $3,480,056 were identified through a
process of prioritizing requests based on city-wide evaluation criteria. All requests to
be funded were classified into six major categories and funding was allocated as
follows:
o Capital Maintenance $1,550,300
o Fleet Replacement 1,000,000
o Equipment 403,373
o Technology Enhancements 100,000
o Office Furniture and Equipment 79,555
o All Other 346,828
Within each category, requests were prioritized based on city-wide evaluation
criteria. The criteria for evaluation included the following:
· Protection of health, safety and welfare;
· improvement of quality of services to citizens and/or city staff;
· compliance with legal or regulatory mandates; and
· the impact on productivity and operating costs.
Special emphasis was also placed on items which would benefit our
neighborhoods, a top priority identified during our operating budget process and by
council members. At least $1,280,000 is allocated for projects benefiting
neighborhoods.
A list of the items recommended for purchase is attached for your information.
These purchases allow us to maintain dependable and reasonably economical
operations.
In the coming weeks and months, the City Administration will bring to Council
recommendations on award of contracts for vehicles, equipment and maintenance
items which will have been bid under the City's normal procurement procedures.
Council will be requested to appropriate funds for all expenditure items on the CMERP
listing. If any member of Council has a question regarding this matter, I invite you to
contact me.
Honorable Mayor and Members of City Council
Page 3
Respectf~lly,
W. Robert Herbert
City Manager
WRH:DSA
Attachment
CC:
City Clerk
City Attorney
Director of Finance
Budget Administrator
Directors
Manager, Management and Budget
Manager, Fleet Management
Manager, Supply Management
Manager, City Information Systems
CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM
Recommended Expenditures -Justification
CAPITAL MAINTENANCe;
Re-roofing of Main Library - $119,300 - Replacing the existing roofing system includes
new membrane, insulation and metal coping (a metal covering designed to protect against
moisture) on the Main Library building. The proposed work will not include three small
areas that were re-roofed in March, 1996.
With the exception of a three-year warranty on one section of roof, all warranties on the
existing roof system have now expired. In addition to the new roofing system, the
proposed work will include the installation of as many as five new roof drains that, in
conjunction with new tapered type insulation, will result in improved drainage of the roof
deck.
Window Replacement at Commonwealth Building - $75,000 - The building was
remodeled in 1985; however, the old windows remained in place. The existing wood is
rotten and painted with lead-based paint. Approximately 45% of these windows were
replaced in 1995. Funding would provide for additional window replacements of the
remaining 55%.
Co
Paint/Repairs to Mill Mountain Star - $60.000 - The paint on the Mill Mountain Star is
fading and failing to protect the metal superstructure from resting. The white front is
rusting and deteriorating and the sheet metal needs some replacement. Funding would
provide for painting and making needed repairs.
Replacement of Pool Filtration/Circulation Systems - $248.000 - Existing filtration
systems are of a non-commercial application and are not meeting current health standards
for the proper filtration of water circulation through filtration system. This creates both
safety and health issues for patrons that use both City-operated pools. Current filtration
system has been used since 1976, with only minimal upgrades which do not meet
standards of operation for municipal aquatic facilities.
Funding would provide for the replacement of the filtration and circulation systems,
including all pipes, pumps, filters, skimmers, and necessary decking and replace it with
proper equipment to meet current standards established by the Virginia Health
Department.
Paving Program (Additional Fundin~ for Pavino Pro~ram - $.325.000) - Since 1987, an
average of 65.2 lane-miles per year have been paved. 57 lane-miles of city streets must be paved
annually to maintain a 20-year street paving program. Funding will enable the City to continue to
meet this goal.
3. Parks & Grounds Maintenance:
ao
Play~ound Equipment for Sunrise and Perry_ Parks - $50,00Q - Existing playgrounds are
beyond repair and cannot be brought into conformity with the new Consumer Product
Safety Commission's safety guidelines. Funding would provide for the replacement of
playground equipment for Sunrise and Perry Parks.
Restroom Facilities - $70.000 - Funding would provide for demolition and reconstruction
of two restroom facilities (Eureka and Lakewood Parks) to replace existing metal prefab
units. This is Phase I of a five-year program to replace all six metal units and reconfigure
and improve frame and masonry units, which have deteriorated beyond repair.
ReplaceFUp~ade Fencing and Backstops throughout Parks - $25.000 - Age and obsolete
materials have created hazards and unsightly conditions at a number of locations. Sites
needing attention include Washington, Golden, Melrose, Fallon, Sunrise, Morningside,
Highland and HuffLane Parks. Funding would allow the department to continue to
replace/upgrade fencing and backstops throughout the park system.
do
Install Curbing on Interior of Parks - $51.000 - Existing system consists of bollard and
cable, which is grossly inadequate. Funding would provide for the installation of 3,000 -
4,000 linear feet of curbing on interior or periphery of parks to provide vehicular access
control and will include back-fill seeding and required damage. Parks where curbing
would be installed include Eureka Park, Buena Vista Recreation Center and Highland
Park.
eo
Rebuild Shelter at Horton Park - $15.000 - Horton Park was donated to the City of
Roanoke by the Roanoke Redevelopment and Housing Authority. The existing shelter at
the park blew down during a recent windstorm. Funding would allow a shelter to be
rebuilt.
f.
Upgrade Sports Lighting System - $30.000 - Many of the sports lighting systems
throughout the city are obsolete, inefficient, and work inadequately. Through the
development of an inventory of all softball/baseball, basketball, and tennis lighting systems,
a 10-year program is being set up to upgrade these systems to meet safe lighting standards
and eliminate the hazards created by old, deteriorated wooden structures. The highest
priorities are Jackson Park, Fallon Park and Wasena Park.
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Resurface Basketball/Tennis Courts - $3~,~00 - Funding would provide for the resurfacing
of 10 (basketball or tennis) courts of the 99 facilities which exist in the city. The life span
ora court resurface is approximately seven to eight years. The funding requested will
allow for a 10-year resurfacing cycle. Courts to be resurfaced include lower Washington
Park (two tennis courts and one basketball court), Highland Park (two tennis courts),
Melrose Park (two basketball courts and one tennis court), Fallon Park (two basketball
courts) and Lakewood Park (one basketball court).
Landscape Plan for Peters Creek Road Sound Barrier Wall at Strauss Park - $14.500 -
Funding would provide for a landscape plan for Peters Creek Road sound barrier wall and
planting of exposed slopes at Strauss Park. The project will consist of planting 200 white
pines along the back of the sound barrier wall at the top of the exposed slopes and
planting seedling trees on the 2 ~A acres of exposed slopes between the creek and the wall.
City Council:
ao
City's Share of Landscape Plan for 1-581 Corridor - $10.000 - Funding would provide for
the City's share of a landscape plan for Interstate 581 Corridor, with VDOT also paying
one-half of the cost of project.
bo
Curb. Gutter and Sidewalk Program Funding - $100.000 - Funding would supplement the
$1 million in 1996 bond funds issued for city-wide installations, continuing to address the
backlog of citizen requests for these improvements.
Curb. Gutter and Sidewalk Program Funding - 50/50 Program - $50.000 - Funding would
provide for the re-initiation of a curb, gutter and sidewalk program in response to citizen
requests. With this 50/50 program, the City and citizens would share the cost of
installation, which othens, ise would not be of the highest priority.
do
Landscape Screenin_e along 1-581 at Public Works Service Center - $10.0Q@ - Funding
would allow for the purchase of landscape materials to supplement the existing vegetation
to screen the equipment storage facilities at the Public Works Service Center from view of
motorists along the interstate highway.
Communications:
ao
Replace Carpet Tiles in EOC - $9.000 - The existing carpet in the Emergency Operations
Center, which was installed in 1987, is severely worn and aged. Funding would provide
for the replacement of the "computer carpet squares" to allow access to cabling under the
Center.
Labor & Materials to Paint Antenna Pole at 215 Church Avenue - $3.000 - Antenna pole
for back-up public safety radio system is currently in critical need of painting and structure
is starting to show rust, which will weaken the structure. Funding would provide
materials and labor to paint the antenna pole.
Paint Radio Tower on Mill Mountain - $50.000 - The radio tower on Mill Mountain is in
the Airport flight path and needs to be painted to comply with FCC rules and regulations.
These regulations state that the tower must be painted with specific aviation colors to be
visible by aircraft in daylight hours. The City could be fined as much as $8,000 per day for
failure to comply with this rule.
ge
Recreation:
Replace Window Air Conditionem in Recreation Centers - $8.000 - Installation of air
conditioners and ceiling fans will improve the comfort and safety level for participants and
enhance the atmosphere of the centers. Funding would provide for the replacement of
window air conditioners at Villa Heights, Mt. View and Buena Vista.
Landscaping for Community Centers - $10.000 - Many of the community centers have
landscaping that is in poor condition and creates an unfavorable appearance when the
public visits. An attractive landscape would create a more positive and favorable image
for the City. Funding would provide materials for landscaping for eight community
centers (Eureka, Buena Vista, Villa Heights, Mt. View, Grandin Court, Garden City,
Preston and Thrasher Park), with labor and design provided by City staff.
Civic Center (Renairs/Maintenance of Auditorium Rin~ing Ea_uipment - $100,000) -
Funding would provide for major repairs and maintenance of the Auditorium rigging equipment,
including adjusting limit switches, replacing portals and legs, replacing bearings in head blocks,
loft blocks and floor blocks, installing pull ring boxes for fire curtain release system, replacing
manila hand lines with multi-II synthetic rope, replacing wire on patch panel, installing safety
cables for light fixtures, and removing counterweight.
Traffic En~ineerin~ (Supnlement to Traffic Signals General Account - $35.000) - This
account has traditionally been used to fund mini-projects that are beyond the financial capacity of
the department's operating budget. These mini-projects evolve during the course of the year and
have traditionally included the replacement and/or relocation of traffic signals, controller
detectors, and conduits. Also, traffic studies by consultants have also been funded from this
source for analysis of signal needs, such as the Central Business District system. Funding would
allow Traffic Engineering to continue mini-projects identified through the fiscal year.
Engineerin~ (Digital Toponraphic and Aerial Photo Mans - $50.000) - This project provides
for the acquisition of several map products by the City with 50% of the total funding provided by
the Planning Assistance to States Program. The Program provides up to $300,000 per year to
each state for water resource planning activities and is funded by the federal government. The
City expects to receive $100,000 per year for the next five years in federal matching funds.
City Council approved the initial matching funds in the amount of $100,000 for this project at
their meeting on June 12, 1995. In order to complete the project, continued City funding in the
amount of $100,000 per year is needed for the next five (5) years. $50,000 of this funding will be
provided th.rough CMERP, with the balance funded by the Water and Sewer Funds.
4
· FLEET REPLACEMENT:
~ - CMERP funding in the amount of $1,000,000 will be used to supplement
the Fleet Replacement Program, for total fleet replacement funding of $2,086,424. Funding for
this program is provided by the following sources:
Fleet replacement funds budgeted in FY 1996-97 Fleet Management budget
Fleet Management Retained Earnings
CMERP
$ 950,000
136,424
1.000.000
Total
The Fleet Management Department maintains a computerized system to track vehicle maintenance
costs and is utilized in developing the fleet replacement listing. Vehicles are selected based on
maintenance records and are replaced at the point where further investment exceeds the value of
the equipment. Police patrol front-line vehicles are replaced based on a policy of 2 years or
75,000 miles.
A listing of items to be replaced in the City fleet is attached.
~ - Existing equipment to be replaced consists of older model plows
equipped with rubber tipped blades. Funding would provide for the purchase of six
replacement snow plows at a cost of $3,500 each.
Salt Spreaders - $48.000 - Funding would provide for five replacement units and three
additional units at a cost of $6,000 each.
Compact Salt Spreaders - $16,000 - Funding would provide for the purchase of four
additional compact salt spreaders to be mounted on pickup trucks, at a cost of $4,000
each.
Chemical Pre-wetting System. Storage Tank & Filler Unit - $40,000 - Funding would
provide for the purchase of a chemical pre-wetting system, including storage and filler unit
and 5,000 gallons of chemicals, for eight trucks. This system is a sprayer unit which
would be used to pre-wet street surfaces with chemicals that prevent snow and ice from
bonding with the pavement.
Chemical Spreaders and Controls - $10,000 - Funding would provide for the purchase of
two chemical spreader and controls for two existing vehicles (#451 and #452) currently
used by the Snow Removal program, at a cost of $5,000 per vehicle.
e
Police. Patrol (Lights. Sirens and Hawk Radar Machines. $11.496) - Funding would
provide for:
Emergency lights and sirens for seven patrol units. This equipment is necessary to update
the old units now in use and to further the transition to the new style Federal Vector
System, which improves officer safety and City liability (visibility).
bo
Two Hawk Radar Machirles with dual direction capabilities at a cost of $2,353 each; and
one antenna and dual switch for hawk radar needed for equipment presently in service, at
a cost of $500.
Installation of Standby Transformer & Switching Equipment - $5,000 - The current
transformer located in the Municipal Building was installed in 1971 and is the only
electrical supply that is not currently backed up. Its failure would completely take out the
Emergency 9-1-1 Communications Center.
Funding would provide for the installation of a standby transformer and provide switching
equipment for electrical power that is required for the operation of the 9-1-1 Center.
Replacement Batteries for Portable Radios - $6.750 - Replacement batteries are necessary
to provide reliable essential communications to public safety field units in responding to
citizens requests for emergency assistance. Funding would provide for the purchase of 75
replacement batteries at a cost of $90 each.
Cw
Radios for Public Works Vehicles - $40,1)00 - Radios installed in public works vehicles
(service, refuse, etc.) have traditionally been handed down from other critical applications
as those radios aged. Many of these radios were installed in the years up to 1975. With
the average useful life of 12 years, these radios, operating under the most arduous
conditions, need replacement. Funding would provide for the purchase of 40 replacement
radios at a cost of $1,000 each.
PCS Portable "Man-Down" Radios - $10.000 - Funding would provide for the purchase
of 10 portable man-down radios for the new Jail Annex. This equipment is required for
the safety of deputies.
Audio Mixer for Council Sound System - $2.500 - Funding would provide for the
pure. ha~ of an audio mixer sound system to integrate the TV sound system with City
Council's sound system.
Traffic En~,ineering (llvdraulic Post Driver - $2.000} - Funding would provide for the
purchase of one hydraulic sign post driver to attach to hydraulic boom on sign truck. Equipment
needed for installation of steel U-Channel traffic sign poles and to reduce risk of injury due to
previous equipment failure.
6
Solid Waste Management - Refuse Collection (Free-loader trailers - $20.000) - Funding
would be provided for the purchase of two free-loader trailers to be used for neighborhood and
individual residential clean-ups, and will help improve thc city's appearance, at a cost of $10,000
each.
Building Maintenance (Mig Welder - $2.250`1 - Funding would provide for the purchase of
one Mig welder. Equipment would allow the versatility to weld anything fi.om thin gauge
materials, like car door skins, to ~A" thick materials.
7. Parks & Grounds Maintenance:
Replacement of Parks Amenities - $30.000 - Existing park equipment is deteriorated and
needs to be upgraded for safety and aesthetics, as well as to increase utility. Funding
would provide for the replacement of the following amenities:
(6) Tables @ $900 each
(7) Benches @ $400 each
(10) Trash Receptacles @ $500 each
(4) Bleachers @ $2,200 each
(4) Pair of Soccer Goals @ $2,000 each
90" Finish Mowers and 40" Walk Behind Mowers - $21.000 - Existing 90" units are seven
years old and break down often. Existing 40" units are worn out and are being used for
spare parts. Funding would provide for the purchase of three 90" finish mowers at a cost
of $4,000 each, and for three 40" walk behind mowers at a cost of $3,000 each.
Co
Poly Fiberglass Water Tank with Pump - $4,Q00 - Funding would provide for the purchase
of equipment which would be used for watering flowers, trees, shrubs and hanging baskets
in areas such as the Wells Avenue/Hotel Roanoke area, where many new plantings have
been added.
do
60" Mowing Deck and Bagger - $10,000 - Funding would provide for the pumhase of a
riding-type mower, which will replace (two) 21" walk-behind mowers, and will allow the
department to mow such places as the Rose Garden, Elmwood Park and other highly
visible areas with greater efficiency.
Electric Dump for Pickup Trucks - $10.0O0 - Electric dump inserts will be installed in
existing pickup trucks to facilitate deliveries of small quantities of mulch, ball diamond
material, stone, etc. Funding would provide for the purchase of four electric dumps at a
cost of $2,500 each.
All-Terrain 72" Mower - $26.000 - Funding would provide for the purchase of a 72"
riding mower to be used for public rights-of-way, median strips, "v" ditches, steep slopes
and other difficult terrain that now requires the use of a weed-eater. Mowing these areas
will allow greater efficiency in the use of manpower and give a more aesthetic, uniform
appearance to highly visible areas.
Crisis Intervention Center (Storage Chests for Clients - $2.634'1 - Existing storage chests used
in resident's bedrooms have been repaired several times with new hinges, boards replaced, etc.
Funding would provide for the purchase of 14 replacement storage chests for clients.
7
I0.
11.
City Health Department (Baby Chaneing Station and Portable Dental Unit - $11.243~:
]~/~l~lagJ~g~ - Parents need a separate changing area for their children other
than on a chair or on the floor in the waiting room, which violates the Department's own
recommendations concerning prevention of communicable disease and cleanliness.
Funding would provide for the purchase of a cabinet-style diaper changing center for
ladies restroom and a diaper changing system for the men's restroom.
~ -This collapsible, portable unit would provide more flexibility in
serving needs of school children and enable the department to phase out the currently
used, out-dated dental trailer. This unit can be set up in almost any available space in a
school setting and provide onsite dental services to the children.
Libraries (Refrinerator. Dishwasher. Stove and Sink for Main Library. $3.500~ - Existing
equipment is old, malfunctioning and in need of replacement. Funding would allow for the
replacement of a refrigerator, dishwasher, stove and sink at the main Library for public meetings
and staff use.
Civic Center (Concert Metal Folding Chairs - $50.000) - Folding chairs are used as portable
seating for concerts, conventions and other events held inside the Coliseum. Existing chairs are
old, deteriorated and becoming unsafe for use. Funding would provide for the replacement of
1,000 folding chairs at a cost of $50 each.
TECHNOLOGY ENHANCEMENTS/PC:
City Information Systems (CRv-wide Computerization Needs. $100.000) - Funding would
provide for a variety of needed technology related projects which will be prioritized by the
Information Technology Committee (ITC) during FY 1996-97, such as:
Police/Jail Project
CAD, Mobile PCS & Wireless Data
Fire Station Notification System
CIS Implementation
Imaging Applications
Interact Access
City Web Site
Expansion of Enterprise Network to Other City
Buildings
OFFICE FURNITURE & EOUIPMENT:
Ci~ Attornev (2 Workstations for Leeal Secretaries - $9,000) - The current work stations
have been in place for approximately 10 years and are situated in the front office waiting area of
the office. The proposed changes would result in larger, ergonomically correct work stations that
will provide more comfortable work environment, resulting in greater efficiency and provide a
more professional appearance to the reception area.
8
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e
Personnel Mananement (Times Two File System and Training En_uipment for Occunagional
~ - Two filing system units would provide crucial file space in the Personnel Office
to house terminated employee files. Training equipment, consisting of a 20" television/VCR
combination unit, would provide video presentation capability in the Occupational Health Clinic's
conference room.
Commissioner of the Revenue (Privacy Panels - $720) - Funds would provide for the purchase
of eight (8) privacy panels for the business license and real estate areas, which are needed to
create work areas for employees without enclosed offices. These employees currently handle
extremely confidential information in an open work environment.
General District Court (Shelving System/Phase IH - $3.310) - Records previously housed by
Circuit Court, as mandated by State for "Records Retention", must now be held by General
District Court for 10 years (after 1985) and 20 years (before 1985). As a result, these records
have been gradually accumulating and it became necessary to change from boxed storage to
pocket file shelved storage. Funding would allow for the purchase of new Casepaper Record
Shelving System to provide space to house current accumulations and to more efficiently store
older accumulations.
Communications (12 Renlacement Chairs for Disnatchers - $9.600) - Existing chairs are used
365 days a year, 24 hours a day. Proper, comfortable chairs are necessary in this very stressful
position and are essential to the operation. Funding would provide for the replacement of 12
chairs used by dispatchers in the 9-1-1 Communications Center.
Police - Patrol (12 Workstations for Investieators - $6.000} - Existing desks have been iri use
for eight (8) years and are deteriorating in quality. As a result, the legs and base structure are
inadequate to support the case folders, manuals, files and general office equipment necessary to
conduct routine business.
Also, these desks do not have adequate drawer and file space. The overflow of files and case
folders create a cluttered and unprofessional office appearance. Funding would provide for the
replacement these 12 workstations used by investigators in the Criminal Investigation Bureau.
Social Services:
Income Maintenance (5 Lateral Files - $4.000) - The existing equipment cannot support
the weight of current files. Funding would provide for the purchase of five (5) 5-tier
lateral file units to house client case records at a cost of $800 each.
Administration (11 Workstations - $16.500) - Existing equipment does not provide staff
with sufficient work space. Funding would provide for the purchase of 11 workstations,
consisting of desk and space for computer, keyboard and printer) at a cost of $1,500 each.
Cross-connection and Rental Inspection Program - $23.987 - As part of the FY 1996-97
adopted budget, City Council authorized operating funds for a new Cross-connection and
Rental Inspection Program. This funding would provide for start-up costs for equipment
for both programs, including desks, chairs and computers.
bo
6 Replacement Office Chairs - $1.848 - Funding would provide for the purchase of six (6)
replacement office chairs for front office staff at a cost of $308 each. Existing chairs are
old and have required frequent repairs and parts ordered. Also, these chairs do not
provide any back support, resulting in frequent back complaints from front office staff.
VWCC (Site Prenaration Fees - City Share. $62,8~8) - As VWCC's enrollment continues to
develop, they have been faced not only with the need for additional space, but with the need to
adhere to various accessibility mandates and safety regulations. With the completion of the new
Student Services Center now under construction, there will be significant exterior handicapped
barriers to be removed to improve access for students. Extensive demolition work will be
required so that a ramp can be constructed to meet current access standards.
Towards this end, VWCC has requested assistance from all localities for site preparation fees for
the Student Services Center, with the City's share being $62,828.
e
Mill Mountain Zoo (Matching Funds for Renovations to Zoo. $20,000) - The Blue Ridge
Zoological Society of Virginia has requested state funding of $145,000 to cover much of the
work to build a new exhibit for snow leopards, renovate and update two older exhibits and
upgrade the entrance area, souvenir and two main holding areas. If approved, they will have to
match those funds. The Zoo has requested assistance from many localities and businesses for the
needed matching funds, with the initial request to the City being $58,000.
Clerk of Circuit Court (City's Share of Document Imaoine_ Project for the Sunreme Court -
$40.000'1 - Funds represent the City's share of the start-up costs for the Clerk of Circuit Court to
network with the State Supreme Court's system, which will allow the Clerk's Office to copy
records (deeds, judgments, wills, possibly court orders) through optical imaging, eventually
eliminating microfiche. By networking through the Supreme Court, the State will pay for
maintenance, software, development, etc. ff bought through City channels, the cost would be
double, with the more long-term costs for maintenance, software, etc.
With an average of 3-4 courts being networked per year, the Roanoke Clerk's Office is now near
the top of the waiting list. If funding is not provided in this fiscal year, the waiting time will be
approximately seven (7) more years before they will be eligible again.
10
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Comprehensive Parks & Recreation Master Plan - $85.000 - In 1982, City Council
adopted the current Comprehensive Parks and Recreation Plan, know as "Roanoke Parks
Today and Tomorrow". During this time, the City has effected improvements at 50 of the
68 park sites, which resulted in an $8.5 million investment in the city-wide park system.
In order to be qualified and remain eligible for various State and Federal park
improvement grants, the City is required to have an up-to-date and approved Recovery
Action Plan for its park system on file with the National Park Service. Our current Plan is
due to expire on December 31, 1996. Although the 1982 plan has served the City well,
many new issues have recently been brought forward which were not included in the
previous plan. Funding would allow the revision of our Comprehensive Parks &
Recreation Master Plan and would include consideration for changing demographics of the
area, along with the increasing emphasis on maximizing the local natural resources for
recreational purposes.
City's Share Community Family Fitness Center at Breckinridge Middle School
$36.000 - Funding would provide for the City's share, along with Roanoke City Schools,
for renovation at Breckinridge Middle School to establish a community family fitness
center. This facility would be staffed by Parks & Recreation personnel for programming
after school and on weekends and would provide city residents a first class facility at a fee-
based rate.
Community Plannlne (Greenwav Planning. $15.000) - Funding would provide for preliminary
engineering for sections of the Roanoke River Greenway.
Personnel Manaeement (Police Assessment Center F~nhancements - $13.000) - Assessment
centers have been conducted for the job of Police Sergeant since 1990. Although the process has
performed well, an updated job analysis and review of the process is necessary to maintain its
integrity. Also, more extensive involvement of outside consultants in the actual assessment center
is desired for 1996. Funding would provide for these enhancements and allow the City to identify
candidates with the most potential for success as a Police Sergeant.
D-Day Memorial Fund - $50.000 - During the FY 1996-97 budget study process, City
Council made a philosophical commitment to provide funding of up to $250,000 over a
five-year period to The National D-Day Memorial Foundation in support of a national
memorial to D-Day. The proposed $7 million memorial will be ten acres in size,
constructed on 88 acres of land in Bedford, Virginia.
Funding will enable the Foundation to move forward with its plans to design, build and
operate a world-class memorial to Allied Forces who invaded the Normandy coast of
France in 1944.
11
bw
Reforestation Program - Phase III - $25,000 - Phase III of the Reforestation Program
consists of planting 225 shade and ornamental trees in residential areas, entrance ways and
parks.
12
10/01/96 CMERP Recommended Funding List - FY 1996-97 Page 1
Department Item Cumulative
Name Description Cost Cost
CAPITAL MAINTENANCE:
Building Maintenance Reroofing of Main Library $119,300 $119,300
Building Maintenance ~Vindow replacement at the Commonwealth Building 75,000 194,300
Building Maintenance =aint and make repairs to Mill Mountain Star 60,000 254,300
Building Maintenance Replacement of current filtration and circulation systems for Pools 248,000 502,300
Street Paving ~dditional Funding for Street Paving Program 325,000 827,300
Parks and Grounds Maintenance 3layground equipment for Sunrise & Perry Parks 50,000 877,300
Parks and Grounds Maintenance ;lestroom Facilities 70,000 947,300
Parks and Grounds Maintenance Replace/upgrade fencing and backstops throughout parks 25,000 972,300
Parks and Grounds Maintenance nstail curbing on interior of parks 51,000 1,023,300
Parks and Grounds Maintenance Rebuild shelter at Horton Park 15,000 1,038,300
Parks and Grounds Maintenance Annual program to upgrade sports lighting system 30,000 1,068,300
Parks and Grounds Maintenance Resurface 10 basketball or tennis courts 32,500 1,100,800
Parks and Grounds Maintenance Landscape plan for Peters Creek Road Sound Barrier Wall at Strauss Park 14,500 lr115,300
City Council City's share of a landscape plan for 1-581 Corridor 10,000 1,125,300
City Council Curb, Gutter and Sidewalk Program Funding 100,000 1,225,300
City Council Curb, Gutter and Sidewalk Program Funding - 50/50 program 50,000 1,275,300
City Council Landscape Screening Along 1-581 @ Public Works Svc Center 10,000 1,285,300
Communications Replace carpet tiles for Emergency Operations Center 9,000 1,294,300
Communications Labor and Materials to paint Antenna Pole located at 215 Church Ave 3,000 1,297,300
Communications Paint Radio Tower on Mill Mountain 50,000 1,347,300
Recreation Replace window air conditioners in 3 Recreation Centers 8,000 1,355,300
Recreation Landscaping for eight community centers 10,000 1,365,300
3ivic Center Major repairs/maintenance of Auditorium rigging equipment 100,000 1,465,300
Traffic Engineering Supplement to Traffic Signals General Account 35,000 1,500,300
:ngineering Acquisiton of current digital topographic and aerial photo maps 50,000 1,550,300
total - Facility Maintenance $1~550~300
FLEET REPLACEMENT;
Fleet Management Funding to supplement Fleet Replacement program $1,000~000 $2,550,300
EQUIPMENT;
Snow Removal (6) - Snow Plows @ $3,500 ea. $21,000 $2,571,300
Snow Removal (8) - Salt Spreaders @ $6,000 ea. 48,000 2,619,300
Snow Removal (4) - Compact Salt Spreaders @ $4,000 ea. 16,000 2,635,300
Snow Removal Chemical prewetting system, storage tank & filler unit 40,000 2,675,300
Snow Removal (2) - Chemical Spreaders and controls @ $5,000 ea. 10,000 2,685,300
Police [7) - Lights & Sirens for patrol units 6,290 2,691,590
Police I2) - Hawk Radar Machines w/dual direction capabilities 5,206 2,696,796
Communications nstallation of Standby Transformer & Switching Equipment 5,000 2,701,796
Communications ~75) - Replacement batteries for portable radios @ $90 ea. 6,750 2,708,546
Communications '~40) - Radios for public works vehicles @ $1000 ea. 40,000 2,748,546
Communications 110) PCS Portable "Man-Down" Radios 10,000 2,758,546
Communications Audio mixer for Council sound system 2,500 2,761,046
Traffic Engineering *lydraulic Post Driver 2,000 2,763,046
Solid Waste Management/Refuse I(2) - Free loader trailers @ $10,000 sa. 20,000 2,783,04~,
Building Maintenance Mig Welder 2,250 2,785,296
Parks & Grounds Maintenance Replacement of the following Park amenities: 30,000 2,815,296
(6) - Tables @ $900 ea., (4) Bleachers @ $2,200 ea.; (7) Benches @ $400 ea.;
(4) - pair of Soccer Goals @ $2,000 ea.; and (10) Trash Receptacles @$500 ea.
Parks & Grounds Maintenance (3) 90" Finish mowers ($4,000 sa) & (3) 40" Walk Behind Mowers ($3,000 ea 21,000 2,836,296
Parks & Grounds Maintenance Poly fiberglass Water Tank w/pump 4,000 2,840,296
Parks & Grounds Maintenance 60" mowing deck & bagger 10,000 2,850,296
Parks & Grounds Maintenance (4) - Electric dumps for pickup trucks @ $2,500 ea. 10,000 2,860,296
Parks & Grounds Maintenance All-terrain mower 72" 26,000 2,886,296
Crisis Intervention Center (14 replacement) - Storable Chests for Clients 2,634 2,888,930
City Health Department Baby Changing Station and Portable Dental Unit 11,243 2,900,173
10/01/96 CMERP Recommended Funding List - FY 1996-97 Page 2
Department Item Cumulative
Name Description Cost Cost
Libraries Refrigerator, dishwasher, stove and sink for Main Library 3,500 2,903,673
Civic Center (1000) - Concert metal folding chairs @ $50 ea. 50,000 2,953,673
rotal - Equipment Needs $403r373
tECHNOLOGY ENHANCEMENT." /PC'S:
2.IS City-Wide Computerization / Technology Enhancements $100,000 $3,053,673
TotaI-Technolo~ly Enhancemen PC'a $100,000
OFFICE FURNITURE AND EQUIF ~IENT:
City Attorney (2) - Workstations for Legal Secretaries $9,000 $3,062,673
Personnel Management Times Two File System & Training Equipment for Occupational Health 4,590 3,067,263
Commissioner of the Revenue Privacy Panels in the Business License Area of Office 720 3,067,983
General District Court Casepaper Record Shelving System - Phase III 3,310 3,071,293
Communications I12 replacement) - Communications Center Chairs for Dispatchem 9,600 3,080,893
Police - Patrol [12) - Office Workstations for Investigators @ $500 ea. 6,000 3,086,893
Social Services - Income Maint. ~5) - Lateral Files for Client Records (42" 5 Tiers High) @ $800 ea. 4,000 3,090,893
Social Services - Administration '~11 ) - Work Stations @ $1,500 ea. 16,500 3,107,393
Building inspections .'~tart-Up Costs for Cross Connection and Rental Inspection Programs 23,987 3,131,380
Building Inspections '~6 replacement) - Office Chairs for front office staff @ $308 ea. 1,848 3,133,228
Total - Office Furniture and Equ ~ment $79~555
ALL OTHER;
VWCC Site Development Fees - City Share $62,828; $3,196,056
Mill Mountain Zoo Matching Funding for Renovations to Zoo 20,000 3,216,056
Clerk of Circuit Court Supreme Court - Document Imaging Project - City Share 40,000 3,256,056
Recreation Comprehensive Parks and Recreation Master Plan 85,000 3,341,056
Flecreation City share - Community Family Fitness Center @ Breckinridge Middle Schoo 36,000 3,377,056
Community Planning Greenway Planning 15,000 3,392,056
=ersonnel Police Assessment Center Enhancements 13,000 3,405,056
~,ity Council D-Day Memorial Funding 50,000 3,455,056
;Jty Council Reforestation Program-Phase III 25,000 3,480,056
rotal - All Other $346~828
GRAND TOTAL. CMERP $3~480r056
Filename = CMERPLST. WK4
0
0
Office of the Mayor
CITY OF ROA . OKE
rodamat on
Given under our hands and the Seal of the City of Roanoke this fourth day of
October nineteen hundred and ninety-six.
WHEREAS, the arts and humanities enhance and enrich the lives of all
Americans; and
the arts and humanities affect every aspect of life in America today
including the economy, social problem solving, job creation,
education, creativity, and community livability; and
WHEREAS,
cities and states, through their local and state arts agencies,
representing more than 23, 000 cultural organizations, have joined
with the National Cultural Alliance for the last three years to
celebrate the value and importance of culture in the lives of
Americans and the health of thriving communities during National
Arts and Humanities Month; and
WHERE.4S,
the United States Conference of Mayors' arts partner, the National
Assembly of Local Arts Agencies, will coordinate the national
awareness campaign and activities for National Arts and
Humanities Month this year on behalf of the National Cultural
Alliance; and
WHEREAS,
the nation's 23, 000 cultural organizations, the National Endowment
for the Arts, the National Endowment for the Humanities, the
nation's 3,800 local arts agencies, the arts and humanities councils
of the 50 states and U. S. jurisdictions, and the President of The
United States will be encouraged to participate in this national
celebration and public awareness campaign; and
WHEREAS, the month of October, 1996, has been designated as National Arts
and Humanities Month.
NOW, THEREFORE, L David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim the month of October, 1996, throughout this
great All-America City of Roanoke, as
NATIONAL ARTS AND HUMANITIES MONTH.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
FAX TO: Glenn Radcliffe
DRAFT
Dear Mayor and Members of City Council:
On April 3, 1995, Roanoke City Council adopted a resolution endorsing the
nomination of the Gainsboro Branch Library for inclusion on the Virginia Landmarks
Register and the National Register of Historic Places. The application process was
initiated by the Historic Gainsboro Preservation District, Inc. The nomination report
was prepared by staff in the Roanoke Regional Office of the Virginia Department of
Histodc Resources in cooperation with Roanoke City planning and library staff.
On September 18, 1996 at a joint meeting of the State Review Board and
Historic Resources Board in Richmond, the Gainsboro Branch Library was
designated a Virginia Landmark and recommended for nomination to the National
Register of Historic Places. Receiving the certificate on behalf of the City was
Beverly James, City Librarian. Others attending the meeting in support of the
Library were John Kern, Director, Roanoke Regional Office of the Virginia
Department of Historic Resources; Evelyn Bethel, President, Historic Gainsboro
Preservation District, Inc.; Helen Davis; and Wayne Cooper.
Certification from the U. S. Department of the Interior regarding entry of the
Gainsboro Branch Library in the National Register is anticipated by December.
Library staff have been in contact with representatives from the Roanoke Valley
Preservation Foundation and the Histodc Gainsboro Preservation District regarding
formal recognition of the Library's designation. Planning is underway for a
ceremony and presentation of exterior plaques as part of the Roanoke City Public
Library's 75th Anniversary event scheduled at the Gainsboro Branch Library on
December 6, 1996.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 9, 1996
File #53-467
Sandra H. Eakin
Deputy City Clerk
Dr. E. Wayne Harris, Superintendent
Roanoke City Schools
Roanoke, Virginia
W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
I am enclosing copy of Resolution No. 33130-100796 approving the issuance by the City
of its general obligation bond, or bonds, in an amount not to exceed $5,000,000.00, for the
purpose of financing, in part, the costs of improvements and additions to school buildings
in the City of Roanoke. Resolution No. 33130-100796 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC7AAE
City Clerk
MFP:gd
Enclosure
pc:
Wilburn C. Dibling, Jr., City Attorney
William X Parsons, Assistant City Attorney
James D. Grisso, Director of Finance
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
'IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th Day of October, 1996
Resolution No.33 x 3¢ 100796
RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED
$5,000,000 GENERAL OBLIGATION SCHOOL BONDS
OF THE CITY OF ROANOKE, VIRGINIA, SERIES 1996 A,
TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY
AND PROVIDING FOR THE FORM AND DETAILS THEREOF
WHEREAS, on June 27, 1996, the Commonwealth of Virginia Board of
Education (the "Board of Education") placed the application (the "Application") of the
School Board of the City of Roanoke, Virginia (the "School Board"), for a loan in the
aggregate amount of $5,000,000 (the "Literary Fund Loan") fxom the Literary Fund, a
permanent trust fund established by the Constitution of Vir~nia (the "Literary Fund"),
for the conslxuction, renovation and expansion of school buildings (the "Project") in the
City of Roanoke, Virginia (the "City"), on the First Priority Waiting List;
WHEREAS, the Board of Education was to have approved the release of Literary
Fund moneys to the School Board and make a commitment to loan such moneys to the
School Board (the "Commitment") within one (1) year of placement of the Application
on the First Priority Waiting List upon receipt of the Literary Fund of an unencumbered
sum available at least equal to the amount of the Application and the approval, by the
Board of Education, of the Application as having met all conditions for a loan from the
Literary Fund;
WHEREAS, the Board of Education was thereafter to have given advances on the
amount of the Commitment for the Literary Fund Loan to the School Board, as
construction or renovation of the Project progressed, in exchange for temporary notes
from the School Board to the Literary Fund (the "Temporary Notes") for the amounts so
advanced;
WHEREAS, after the completion of the Project and the advance of the total
amount of the Commitment, the Temporary Notes were to have been consolidated into
a permanent loan note of the School Board to the Literary Fund (the "Literary Fund
Obligation") which was to evidence the obligation of the School Board to repay the
Literary Fund Loan;
WHEREAS, the Literary Fund Obligation was to have borne interest at four
percent (4.00%) per annum and mature in annual installments for a period of twenty (20)
years;
WHEREAS, in connection with the 1996 Interest Rate Subsidy Program (the
"Program"), the Virginia Public School Authority (the "VPSA") has offered to purchase
general obligation school bonds of the City, and the Board of Education has offered to
pay, to the City, a lump sum cash payment (the "Lump Sum Cash Payment") equal to the
sum of(i) net present value difference, determined on the date on which the VPSA sells
its bonds, between the weighted average interest rate that the general obligation school
bonds of the City will bear upon sale to the VPSA and the interest rate that the Literary
Fund Obligation would have borne plus (ii) an allowance for the costs of issuing such
bonds of the City (the "Issuance Expense Allowance");
WHEREAS, the Council (the "Council") of the City has determined that it is
necessary and expedient to borrow not to exceed $5,000,000 to issue its general
obligation school bonds for the purpose of financing certain capital projects for school
purposes; and
WHEREAS, the Council held a public hearing, duly noticed, on October 7, 1996,
on the issuance of the Bonds (as defined below) in accordance with the requirements of
Section 15.1-227.8(A), of the Code of Virginia of 1950, as amended (the "Virginia
Code"); and
WHEREAS, the School Board has, by resolution, requested the Council to
authorize the issuance of the Bonds (as hereinafter defined) and comented to the issuance
of the Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE
CITY OF ROANOKE, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds. The Council hereby
determines that it is advisable to contract a debt and issue and sell its general obligation
school bonds in an aggregate principal amount not to exceed $5,000,000 (the "Bonds")
for the purpose of financing certain capital projects for school purposes. The Council
hereby authorizes the issuance and sale of the Bonds in thc form and upon the terms
established pursuant to this Resolution.
To the extent permitted under Section 15.1-227.2 of the Public Finance Act of
1991 (Chapter 5.1, Title 15. l, Code of Vir~nia of 1950, as amended) (the "Act"), the
Council hereby elects that the Bonds be issued under the provisions of the Act without
regard to the requirements, restrictions or other provisions contained in any charter or
local or special act applicable to the City.
2. Sale of the Bonds. It is determined to be in the best interest of the City to
accept the offer of the Virginia Public School Authority (the "VPSA") to purchase from
the City, and to sell to the VPSA, the Bonds at par upon the terms established pursuant
to this Resolution. The Mayor of the City, the City Manager, and such officer or officers
of the City as either may designate are hereby authorized and directed to enter into a
Bond Sale Agreement dated as of October 16, 1996, with the VPSA providing for the sale
of the Bonds to the VPSA in substantially the form submitted to the Council at this
meeting, which form is hereby approved (the "Bond Sale Agreement").
3. Details of the Bonds. The Bonds shall be issuable ia fully registered form;
shall be dated the date of issuance and delivery of the Bonds; shall be designated
"General Obligation School Bonds, Series 1996 A"; shall bear interest from the date of
delivery thereof payable semi-annually on each Janum-y 15 and July 15 beginning July
15, 1997 (each an "Interest Payment Date"), at the rates established in accordance with
Section 4 of this Resolution; and shall mature on July 15 in the years (each a "Principal
Payment Date") set forth on Schedule I attached hereto and in the amounts set fo~da under
"VPSA Loan" on Schedule I attached hereto (the "Principal Installments"), subject to the
provisions of Section 4 of this Resolution.
4. Interest Rates and Principal Installments. The City Manager is hereby
authorized and directed to accept the interest rates on the Bonds established by the
VPSA, provided that each interest rate shall be ten one-hundredths of one percent
(0.10%) over the interest rate to be paid by the VPSA for the corresponding principal
payment date of the bonds to be issued by the VPSA (the "VPSA Bonds"), a portion of
the proceeds of which will be used to purchase the Bonds, and provided further, that the
true interest cost of the Bonds does not exceed eight percent (8%) per annum. The
Interest Payment Dates and the Principal Install~nents are subject to change at the request
of the VPSA. The City Manager is hereby authorized and directed to accept changes in
the Interest Payment Dates and the Principal Installments at the request of the VPSA,
provided that the aggregate principal amount of the Bonds shall not exceed the amount
authorized by this Resolution. The execution and delivery of the Bonds as described in
Section 8 hereof shall conclusively evidence such interest rates established by the VPSA
and Interest Payment Dates and the Principal Installments requested by the VPSA as
having been so accepted as authorized by this Resolution.
5. Form of the Bonds. For as long as the VPSA is the registered owner of the
Bonds, the Bonds shall be ia the form of a single, temporary typewritten bond
substantially in the form attached hereto as Exhibit A.
211903-1.923Lg4.ma
6. Pavment~ PavimI Aeent and Bond Registrar. The following provisions
shall apply to the Bonds:
(a) For as long as the VPSA is the registered owner of the Bonds, all
payments of principal, premium, if any, and interest on the Bonds shall be made in
immediately available funds to the VPSA at, or before 11:00 a.m. on the applicable
Interest Payment Date or Principal Payment Date, or if such date is not a business day
for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 a.m. on
the business day next preceding such Interest Payment Date or Principal Payment Date.
(b) All overdue payments of principal and, to the extent permitted by
law, interest shall bear interest at the applicable interest rate or rates on the Bonds.
(c) Crestar Bank, Richmond, Virginia, is designated as Bond Registrar
and Paying Agent for the Bonds.
7. No Redemption or Prepayment. The Principal Installments of the Bonds
shall not be subject to redemption or prepayment. Furthermore, the Council covenants,
on behalf of the City, not to refund or refinance the Bonds without first obtaining the
written consent of the VPSA or the registered owner of the Bonds.
8. Execution of the Bonds. The Mayor or Vice Mayor and the Clerk or any
Deputy Clerk of the City are authorized and directed to execute and deliver the Bonds
and to affix the seal of the City thereto.
9. Pledge of Full Faith and Credit. For the prompt payment of the principal
of and premium, if any, and the interest on the Bonds as thc same shall become due, the
full faith and credit of the City are hereby irrevocably pledged, and in each year while
any of the Bonds shall be outstanding there shall be levied and collected in accordance
with law an annual ad valorem tax upon all taxable property in the City subject to local
taxation s-fficient in amount to provide for the payment of the principal of and premium,
if any, and the interest on the Bonds as such principal, preminm~ if any, and Interest shall
become due, which tax shall be without limitation as to rate or amount and in addition
to all other taxes authorized to be levied in the City to the extent other funds of the City
are not lawfully available and appropriated for such purpose.
10. Use of Proceeds Certificate and Certificate as to Arbitrage. Thc Mayor,
the City Manager and such officer or officers of the City as either may designate arc
hereby authorized and directed to execute a Certificate as to Arbitrage and a Use of
Proceeds Certificate each setting forth the expected use and Investment of the proceeds
of the Bonds and containing such covenants as may be necessary in order to show
211903-1.923~94.m0
O~tob~' 2, 1996 4
compliance with the provisions of the Internal Revenue Code of 1986, as amended (the
"Code"), and applicable regulations relating to the exclusion from gross income of
interest on the Bonds and on the VPSA Bonds except as provided below. The Council
covenants on behalf of the City that (i) the proceeds from the issuance and sale of the
Bonds will be invested and expended as set forth in such Certificate as to Arbitrage and
such Use of Proceeds Certificate and that the City shall comply with the other covenants
and representations contained therein and (ii) the City shall comply with the provisions
of the Code so that interest on the Bonds and on the VPSA Bonds will remain excludable
from gross income for Federal income tax purposes.
11. State Non-Arbitrage Program; Proceeds Agreement. The Council
hereby determines that it is in the best Interests of the City to authorize and direct the
City Treasurer to participate in the State Non-Arbitrage Program in connection with the
Bonds. Thc Mayor, thc City Manager and such officer or officers of the City as either
may designate are hereby authorized and directed to execute and deliver a Proceeds
Agreement with respect to the deposit and invesunent of proceeds of the Bonds by and
among the City, the other participants in the sale of the VPSA Bonds, the VPSA, the
investment manager and thc depository, substantially in the form submitted to the
Council at this meeting, which form is hereby approved.
12. Continuing Disclosure Agreement. The Mayor, the City Manager and
such officer or officers of the City as either may designate are hereby authorized and
directed to execute a Continuing Disclosure Agreement, as set forth in Appendix F to the
Bond Sale Agreement, setting forth the reports and notices to be filed by the City and
containing such covenants as may be necessary in order to show compliance with the
provisions of the Securities and Exchange Commission Rule 15c2-12.
13. Filing of Resolution. The appropriate officers or agents of the City are
hereby authorized and directed to cause a certified copy of this Resolution to be filed
with the Circuit Court of the City.
14. Further Actions. The members of the Council and all officers, employees
and agents of the City are hereby authorized to take such action as they or any one of
them may consider necessmy or desirable in connection with the issuance and sale of the
Bonds and any such action previously taken is hereby ratified and confirmed.
15.
Effective Date. This Resolution shall take effect immediately.
Attest:
City Clerk
NO. TR-1
EXHIBIT A
(FORM OF TEMPORARY BOND)
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
General Obligation School Bond
Series 1996 A
The CITY OF ROANOKE, VIRGINIA (the "City"), for value received, hereby
acknowledges itself indebted and promises to pay to the VIRGIINIA PUBLIC SCHOOL
AUTHORITY the principal amount of DOLLARS ($ ),
in annual installments in the amounts set forth on Schedule I attached hereto payable on
July 15, 1997 and annually on July 15 thereafter to and including July 15, 2016 (each a
"Principal Payment Date"), together with interest from the date of this Bond on the
unpaid installments, payable semi-annually on January 15 and July 15 of each year,
commencing on July 15, 1997 (each an "Interest Payment Date"; together with any
Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule
I attached hereto, subject to prepayment or redemption as hereinafter provided. Both
principal of and interest on this Bond are payable in lawful money of the United States
of America.
For as long as the Virginia Public School Authority is the registered owner of this
Bond, Crestar Bank, as bond registrar (the "Bond Registrar"), shall make all payments
of principal, premium, if any, and interest on this Bond, without the presentation or
surrender hereof; to the Virginia Public School Authority, in immediately available funds
at or before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or
redemption. If a Payment Date or date fixed for prepayment or redemption is not a
business day for banks in the Commonwealth of Virginia or for the Commonwealth of
Virginia, then the payment of principal, premium, if any, or interest on this Bond shall
be made in immediately available funds at or before 11:00 a.m. on the business day next
preceding the scheduled Payment Date or date fixed for prepayment or redemption.
Upon receipt by the registered owner of this Bond of said payments of principal,
premium, if any, and interest, written aclmowled~tnnent of the receipt thereof shall be
given promptly to the Bond Registrar, and the City shall be fully discharged of its
obligation on this Bond to the extent of the payment so made. Upon final payment, this
Bond shall be surrendered to the Bond Registrar for cancellation.
The full faith and credit of the City are irrevocably pledged for the payment of the
principal of and the premium, if any, and interest on this Bond. The resolution adopted
by the Council of the City authorizing the issuance of the Bonds provides, and Section
15.1-227.25 of the Code of Vkginia 1950, as amended, requires, that there shall be levied
and collected an annual tax upon all taxable property in the City subject to local taxation
sufficient to provide for the payment of the principal, premium, if any, and interest on
this Bond as the same shall become due which tax shall be without limitation as to rate
or amount and shall be in addition to all other taxes authorized to be levied in the City
to the extent other funds of the City are not lawfully available and appropriated for such
purpose.
This Bond is duly authorized and issued in compliance with and pursuant to the
Constitution and laws of the Commonwealth of Virginia, including the Public Finance
Act of 1991, Chapter 5.1, Tire 15.1, Code of Virginia 1950, as amended, and resolutions
duly adopted by the Council of the City and the School Board of the City to provide
funds for capital projects for school purposes.
This Bond may be exchanged without cost at the office of the Bond Registrar for
an equal aggregate principal amount of bonds in definitive form having maturities and
bearing interest at rates corresponding to the maturities of and the interest rates on the
installments of principal of this Bond then unpaid, issuable in fully registered form in
denominations of $5,000 and whole multiples thereof. On twenty (20) days written
notice from the Virginia Public School Authority, the City shall deliver, at its expense,
this Bond in marketable form, in exchange for the temporaxy typewritten Bond.
211903-1.923LO4.~no
o~o~ ~. ~ A-3
This Bond is registered in the name of the Virginia Public School Authority on the
books of the City kept by the Bond Registrar, and the transfer of this Bond may be
effected by the registered owner of this Bond only upon due execution of an assignment
by such registered owner. Upon receipt of such assignment and the surrender of this
Bond, the Bond Registrar shall exchange this Bond for definitive Bonds as hereinabove
provided, such definitive Bonds to be registered on such registration books in the name
of the assignee or assignees named in such assignment.
The principal installments of this Bond are not subject to redemption or
prepayment.
All acts, conditions and things required by the Constitution and laws of the
Commonwealth of Vir~nia to happen, exist or be performed precedent to and in the
issuance of this Bond have happened, exist and have been performed in due time, form
and manner as so required, and this Bond, together with all other indebtedness of the
City, is within every debt and other limit prescribed by the Constitution and laws of the
Commonwealth of Virginia.
IN WITNESS WltEREOF, the Council of the City of Roanoke, Vir~nia, has
caused this Bond to be issued in the name of the City of Roanoke, Vir~nla, to be signed
ooto~ 2, t99~
by its Mayor or Vice Mayor, its seal to be affixed hereto and attested by the signature of
its Clerk or any of its Deputy Clerks, and this Bond to be dated ,1996.
CITY OF ROANOKE, VIRGINIA
(SEAL)
ATTEST:
Clerk, City of Roanoke,
Vkginia
Mayor of the City of Roanoke,
Virginia
211903-1.923X94.m~
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
(PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE,
OF ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF ASSIGNEE:
the within Bond and irrevocably constitutes and appoints
attorney to exchange said
Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer
of such definitive bonds on the books kept for registration thereof, with full power of
substitution in the premises.
Date:
Signature Guaranteed:
(NOTICE: Signature(s) must be
guaranteed by a member firm of
the New York Stock Exchange
or a commercial bank or trust
company.)
Registered Owner
(NOTICE: The signature above must
correspond with the name of the
Registered Owner as it appears on the
front of this Bond in every particular,
without alteration or change.)
c~ot~ 2, t g~
SCHEDULE I
The undersigned Clerk of the City of Roanoke, Vir~'nia, hereby certifies that
attached hereto is a tree and correct copy of a resolution duly adopted by the Council at
a meeting held on October 7, 1996, by the following vote:
Council Member
Vote
David A. Bowers, Mayor
William White, Sr.
Linda F. Wyatt
John H. Parrott
C. Nelson Harris
James O. Trout
Carroll E. Swain
I hereby further certify that such mee6n~g was a regularly scheduled meeting, that, during
the consideration of the foregoing resolution, a quorum was present, and that such vote
is recorded in the minutes of the meeting.
WITNESS MY HAND and the seal of the City of Roanoke, Vir~nia, this __
day of October, 1996.
Clerk, City of Roanoke, Vir~nia
[SEALI
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Mary F. Parker, CMCIAAE
City Clerk
CITY OF R O/tNOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 9, 1996
File #60-67-110-132
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Mayor David A. Bowers requesting that the
matter of consideration of a Mill Mountain Coordinator be referred to fiscal year 1997-98
budget study.
On motion, duly seconded and adopted, Council concurred in the request of the Mayor.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Attachment
pc:
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Vhginia 24011-1594
Telephone: (703) 981-2444
September 30, 1996
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I have received a lot of positive comments from the participants
and RVTV-3, viewers regarding the "Summit on the Summit," which was
the second in a series of meetings with our citizens held on top of
Mill Mountain on Thursday, September 12, 1996. In particular, I
want to thank Councilman Trout for participating in the discussion.
Please find listed some of the items discussed at the Summit (See
attached). I wanted to share with you my own thoughts, as well:
The zoo intends to expand and increase attendance
from about 70,000 up to 200,000 people by the year
2002.
Increased zoo attendance, plus increased attendance
by sightseers at ~The Star" and other areas of the
park will require some forward thinking regarding
transportation access to the park, and parking for
the area. I really do not like the idea of
building a parking garage on the top of Mill
Mountain, so I would prefer, of course, the
building of an alternative transportation system,
or scattered, hidden parking lots on the top of the
mountain.
3 o
There have been several studies regarding the use
of the mountain over the last 50 years. I do not
believe that we need to have another study, but it
is important for someone to be assigned the task of
pulling together all of the studies and outlining a
phased course of action for both recreation
development and further conservation of the
mountain.
The Honorable Vice-Mayor and
Members of Roanoke City Council
Page 2
September 30, 1996
4 o
The several groups involved on the mountain,
including the Mill Mountain Development Committee,
the Wildflower Garden Committee of the Mill
Mountain Garden Club, the Mill Mountain Zoo, the
Roanoke Sister Cities, and others really do not
have any means of networking or communicating with
each other or coordinating their activities. The
responsibility of the mountain, for maintenance and
development, is generally given to the Department
of Parks and Recreation. It would be my hope that
one particular staff person, either under the City
Manager directly, or through the Parks and
Recreation Department, be assigned the task as
superintendent of the mountain, with a primary
responsibility of combining the several studies
and networking with the several groups involved.
I would respectfully request that consideration of a Mill Mountain
Coordinator be referred to Budget Study for FY 96-97. Accordingly,
I would respectfully request that this letter be placed on the
Consent Agenda for the next meeting of Council on Monday,
October 7, 1996, and thereafter be referred to Budget Study.
Thank you for your consideration and support.
Sincerely,
David A. Bowers
Mayor
DAB: jas
NOTES FROM 9/12 "SUMMIT ON THE SUMMIT"
Ridge Line Protection
Vistas/View Sheds - Concerns
Power Lines from Crystal Spring remove and reforest
Concerns
1)
Parking at Star
· Motorcoaches
· Increase in ~ of cars
3)
4)
6)
7)
8)
Mountain top parking
Tram - Bottom-Top
utilize bottom of mountain for development, preserving nature
& beauty of mountain as is now at top
Signage on Parkway regarding view
Underutilized Roanoke campground
Development coordination among all interested mountain groups
(Zoo, wildflower, City, Parkway)
wooded trails for bicycling/hiking
9) Restaurant on top
10) Good public transp, connecting all tourist/points of interest
11) Water
12) Increased use
13) More green/less asphalt
14) Large picnic shelter
15) Playground
16) Amphitheater & more programming - concert/music series
17) Antenna )
)
18) Power line)
19)
Take down/shorten
Competition for mountain top space
"crown Jewel" - Mill Mtn.
What is the best single/optimal use of this mtn. to maximize public
satisfaction?
October 7,1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Fees Assessed for Animal Impoundment
At the August 19, 1996, council meeting, Councilman Swain requested information
concerning the average boarding fees charged per day for area kennels and our masons for not
requesting a similar fee for daily impoundment of animals at the SPCA. Our survey of area
kennels shows that fees for dogs range from $6.50 to $11.00 per day, depending upon the size of
the animal. The average of those fees was $8.50 per day. The cost for cats ranged from $5.35
per day to $7.00 with an average of a $6.00 per day fee.
The City of Salem charges $3.00 per day and no fee for picking up the animal. Roanoke
County currently charges $6.00 per day, with a pickup fee of $10.00 for the first offense within
twelve months, $20.00 for the second offense and $30.00 for the third offense in a twelve-month
period. The county is proposing to increase its daily charge to $7.75 and its pickup fees as well.
Our impoundment fee of $7.75 per day matches that of the SPCA, but is slightly less than
average for local kennels. Roanoke City charges pickup fees of $10.00 for the first offense,
$20.00 for the second offense and $30.00 for the third and subsequent offenses. Fees are
recovered from animal owners on 15 percent or less of all animals impounded. The owners of
most animals impounded are economically stressed and are not likely to reclaim the animal if
they consider the boarding fee to be too high. If the animal is not recovered, then the city must
absorb all of the boarding costs. At, er the animal is impounded for a minimum of six days in the
city's section of the facility, the animal is transferred to the SPCA for possible adoption.
IfI can be of further assistance, please advise.
Respectfully,
W. Robert Herbert
City Manager
CCi
City Clerk
Director of Public Safety
Police Chief
Major, Patrol Division
October 7, 1996
The Honorable David A. Bowers, Mayor
And Members of City Council
Roanoke, Virginia
RE: Sandlot Football Season
Dear Mayor Bowers and Members of Council:
I am writing in regard to your referral to investigate the feasibility of extending the
season for the sandlot football games by expanding the post season tournament
scheduled for 1996.
I am pleased to inform you that the Parks and Recreation Department has recently
formulated the Roanoke Youth Athletic Council which consists of the President or
President's designee of each youth recreation club, the Parks and Recreation athletic staff,
the Recreation Superintendent and the Manager of Parks and Recreation. This group
officially formed on September 24, 1996, and developed their purpose and procedures for
conducting business at their initial meeting. Their purpose is:
1. To address current problems in youth athletics;
To positively impact the youth of our community through the development of
a plan for the future of youth athletics;
To participate in the development of recommendations for City Council
consideration; and
4. To further develop a positive relationship with Roanoke City Schools.
Of the fifteen organizations which enter youth teams in the City's recreational
programs, seven currently enter football teams. Of this group of seven, five groups were
represented at the September 24, 1996, meeting. That same evening, the Youth Athletic
Council agreed to address the current situation related to the sandlot football season.
They developed options for implementation and unanimously supported the following
The Honorable David A. Bowers, Mayor
and Members of City Council
Page Two
recommendations:
Conduct a post season play-off at Victory Stadium involving all twenty-one
football teams. This will assure each team a minimum of one additional post
season game. The top two teams from each division will advance to the
Chamber of Commerce Superbowl.
Send a formal letter to the Chamber of Commerce expressing a need to
negotiate or modify terms and conditions of any subsequent superbowls
sponsored by the Chamber.
Further, this Youth Athletic Council has expressed a strong desire to address issues
such as the length of all youth athletic seasons as well as any other related issues that
may be of concern to all of the volunteer groups providing youth athletics. I am confident
that this new entity will establish the appropriate forum to address a variety of concerns
and issues in order to continue to improve the quality of life in our community.
It is important to realize that there are many trends which are impacting recreational
sports nationally as well as in our community. In particular, increased participation in
soccer has resulted in a continued decline in the number of young people playing football.
Our Parks and Recreation Department does not determine the number of teams brought
to these leagues, but does provide facilities to play, administration of the leagues, and
scheduling of the officials. In an attempt to adequately provide for the growth in soccer,
additional fields throughout the city are being scheduled for game play. The perception
that there is favor given to soccer over football is erroneous as we have little control over
how many teams are submitted by the recreation clubs.
As we strive to address the needs of our diverse community, we believe initiatives
such as the formation of the Youth Athletic Council are of vital importance in assuring our
citizens the high quality services they deserve.
This letter is for informational purposes only and requires no action. Should you
desire any additional information regarding this issue, please advise.
Sincerely,
W. Robert Herbert
City Manager
WRH:w
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-254!
Fax: (540) 224-3145
October 9, 1996
File #15-32-110
SANDRA H. EAKIN
Deputy Cie/Clerk
Stanley G. Breakell, Chairperson
Building Code Appeals Board, Volume II
Building Maintenance Division
3256 Allendale Street, S. VV.
Roanoke, Virginia 24014
Dear Mr. Breakell:
This is to advise you that on October 7, 1996, Gary L. Blankenship qualified as an alternate
member of the Building Code Appeals Board, Volume II, Building Maintenance Division.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
pc:
Ronald H. Miller, Building Commissioner
Patti C. Hanes, Secretary, Building Code Appeals Board, Volume II, Building
Maintenance Division
Sandra H. Eakin, Deputy City Clerk
OATH AND AFFIRMATION OF OFFICE
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Gary L. Blankenship, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as an alternate member of the Board of Building Code Appeals, Volume II
(Building Maintenance Division), according to the best of my ability. So help me God.
Subscribed and sworn to before me this~ day of"~~1996.
ARTHUR B. CRUSH, III, CLERK
BY
,DEPUTY CLERK
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #15-32-110
SANDRA H. EAKIN
Deputy City Clerk
Harry F. Collins, Sr., Chairperson
Building Code Appeals Board, Volume I,
Building Construction Division
6603 Northway Drive, N. W.
Roanoke, Virginia 24019
Dear Mr. Collins:
This is to advise you that on October 7, 1996, Curtis L. Ratliff qualified as an alternate
member of the Building Code Appeals Board, Volume I, Building Construction Division.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
pc
Ronald H. Miller, Building Commissioner
Patti C. Hanes, Secretary, Building Code Appeals Board, Volume I, Building
Construction Division
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Curtis L. Ratliff, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as an
alternate member of the Building Code Appeals Board, Volume I (Building
Construction Division), according to the best of my ability. So help me God.
1996.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #15-110-429
SANDRA H. EAKIN
Deputy City Clerk
F. Wiley Hubbell, Chairperson
Board of Trustees, City of Roanoke Pension Plan
3712 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Hubbell:
This is to advise you that on October 7, 1996, David T. Altman qualified as a Trustee of the
City of Roanoke Pension Plan, Board of Trustees, for a term ending June 30, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
pc:
James D. Grisso, Secretary, Board of Trustees, City of Roanoke Pension Plan
Sandra H. Eakin, Deputy City Clerk
H:~CORRESH 0-?
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David T. Altman, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
Trustee of the City of Roanoke Pension Plan, Board of Trustees, for a term ending
June 30, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me thi~'~f~'~a~
ARTHUR B. CRUSH, III, CLERK
~ .~-._.~ ,~ ~"'~'~.~. ,~ "~, DEPUTY CLERK
H:~,G ENDA~SEPTEM BE.3
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #15-110-178
SANDRA H. EAKIN
Deputy City Clerk
S. Elaina Loritts-Duckett, Chairperson
Fair Housing Board
2524 Marr Street, N. VV., Apt. 18G
Roanoke, Virginia 24012
Dear Ms. Loritts-Duckett:
This is to advise you that on October 7, 1996, Katheryn R. Hale qualified as a member of
the Fair Housing Board, to fill the unexpired term of Acree Hayes, resigned, ending
March 31, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
pc:
Ronald H. Miller, Building Commissioner
Delores C. Daniels, Secretary, Fair Housing Board
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Katheryn R. Hale, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fair Housing Board to fill the unexpired term of Acree Hayes,
resigned, ending March 31 1997, according to the best of my ability. So help me God.
Subscribed and sworn to before me this 20thday of Sept. 1996.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #15-110-192
SANDRA H. EAKIN
Deputy City Clerk
James W. Stephens, Chairperson
Roanoke Civic Center Commission
2130 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Stephens:
This is to advise you that on October 7, 1996, M. R. Khan qualified as a member of the
Roanoke Civic Center Commission for a term ending September 30, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
pc:
Bob E. Chapman, Manager, Roanoke Civic Center
Vivian D. Nelson, Secretary, Roanoke Civic Center Commission
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, M. R. Khan, do solemnly swear (or affirm) that I will support the Constitution of the
United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of
the Roanoke Civic Center Commission for a term ending September 30, 1999,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this _~ day of ~.-~J~?
1996.
AR'~R B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #15-110-178
SANDRA H. EAKIN
Deputy City Clerk
VVillis M. Anderson, Chairperson
City of Roanoke Redevelopment and
Housing Authority Board of Commissioners
2601 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Anderson:
This is to advise you that on October 7, 1996, H. Victor Gilchrist qualified as a
Commissioner of the City of Roanoke Redevelopment and Housing Authority for a term
ending August 31, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
pc:
H. Wesley White, Secretary, City of Roanoke Redevelopment and Housing Authority Board
of Commissioners, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, H. Victor Gilchrist, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a Commissioner of the City of Roanoke Redevelopment and Housing Authority
fora term ending August 31, 2000, according to the best of my ability. So help me God.
Subscribed and sworn to before me this //? day of ~/f 1996.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 9, 1996
File #15-110-450
Phillip F. Sparks, Chief of
Economic Development
Roanoke, Virginia
Dear Mr. Sparks:
This is to advise you that on October 9, 1996, J. Granger Macfarlane qualified as a
member of the Economic Development Commission for a term ending June 30, 1999.
Sincerely,
MFP:gd
pc: Sandra H. Eakin, Deputy City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, J. Granger Macfadane, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Economic Development Commission for a term ending
June 30, 1999, according to the best of my ability. So help me God.
Subscribed ~ ~'
ARTHUR B. CRUSH, III, CLERK
H:~GENDA~OATH$.WPO
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #15-110-132-450
SANDRA H. EAKIN
Deputy City Clerk
J. Granger Macfarlane, Chairperson
Economic Development Commission
2402 VVoodcliff Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Macfarlane:
This is to advise you that on October 7, 1996, James O. Trout qualified as a member of the
Economic Development Commission to fill the unexpired term of W~lliam White, Sr., ending
June 30, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
pc:
Phillip F. Sparks, Chief of Economic Development
Sandra H. Eakin, Deputy Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James O. Trout, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Economic Development Commission to fill the unexpired term of
William White, Sr., ending June 30, 1999, according to the best of my ability. So help
me God.
Subscribed and sworn to before me this '2,~'day of ;~ 1996.
ARTHUR B. CRUSH, III, CLERK
CLERK
H:~,GENDA~OATHS.Wl3D
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKF.
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #15-110-326
SANDRA H. EAKIN
Deputy City Clerk
J. Lee E. Osborne, Chairperson
Fifth Planning District Commission
5152 Falcon Ridge Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Osborne:
This is to advise you that on October 7, 1996, C. Nelson Harris qualified as a member of
the Fifth Planning District Commission to fill the unexpired term of Wendell H. Butler,
ending June 30, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
pc:
Wayne (3. Strickland, Executive Director, Fifth Planning District Commission, P. O.
Box 2569, Roanoke, Virginia 24010
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, C. Nelson Harris, do solemnly swear (or affirm) that I will support the Constitution
of the United St~es and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fifth Planning District Commieaion, to fill the unexpired term of
Wendell H. Butler, ending June 30, 1997, according to the best of my ability. So help me
God.
Subscribed and sworn to before me this ~. day of
ARTHUR B. CRUSH, Ill, CLERK
Bre~a~I~YCLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Wilbum C. Dibling, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as City Attorney of the City of Roanoke for a term of two years, commencing
October 1, 1996, and ending September 30, 1998, according to the best of my ability.
So help me God.
Subscribed and sworn to before me this~-Y~'day of-'~'~"1996.
ARTHUR B. CRUSH, III, CLERK
CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as City
Clerk of the City of Roanoke for a term of two years, commencing October 1, 1996,
and ending September 30, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~)d
dayof ....~_~.~1996.
ARTHUR Bi CRUSH, III, CLERK
, DEPUTY CLERK
H:'~AGEN DA'~EPTEMBE.3
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James D. Gri~so, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as
Director of Finance of the City of Roanoke for a term of two yearn, commencing
October 1, 1996, and ending September 30, 1998, according to the best of my ability.
So help me God.
Subscribed and sworn to before me this J~;'a"day of _~:~ 1996.
ARTHUR B. CRUSH, III, CLERK
BY ~~~, DEPU'I'~ CLERK
H:'~AGENDA~SEPTEMBE.3
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert H. Bird, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as
Municipal Auditor of the City of Roanoke for a term of two years, commencing
October 1, 1996, and ending September 30, 1998, according to the best of my ability.
So help me God.
Subscribed and sworn to before me thiso~/Z~)
day of ' 1996.
ARTHUR B. CRUSH, Ill, CLERK
, D(~EP~CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 10, 1996
File #165-216-323
SANDRA H. EAKIN
Deputy City Clerk
Ms. Evelyn D. Bethel
35 Patton Avenue, N. E.
Roanoke, Virginia 24016
Dear Ms. Bethel:
On behalf of the Members of the Roanoke City Council, thank you for your presentation
with regard to the Gainsboro Branch Library on Monday, October 7, 1996.
A special note of appreciation is also in order for your willingness to work with the young
people of your community. Their presentations were outstanding, and I know that you
guided them with a warm and caring hand.
With kindest personal regards, I am
Sincerely yours,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Historic Gainsboro Preservation District, Inc., 35 Patton Ave., NE, Roanoke, VA 24016 (540) 342-0728
September 30, 1996
Ms. Mary Parker
City of Roanoke
Office of the City Clerk
215 Church Avenue, S. W.
Room 456
Roanoke, Virginia 24011-1536
Dear Ms. Parker:
Historic Galnsboro requests to be placed on City Council's agenda for October 7, 1996
regarding Gainsboro B ' ' ....
ranch L~brary s h~stonc designation and possible closing. Several pupils each
will speak one (1) minute or less then a statement will be made about the official historic designation.
The presentation will require no more seven (7) or ten (10) minutes and conclude with petitions being
submitted to the City Council.
As explained to Mrs. James (Librarian), the possible closing segment is the conclusion of what
some pupils initiated before City Manager Herbert issued his letter. Historic Gainsboro
independently had also started a drive of support for keeping the library open and to show just how
dear it is to many, many citizens throughout the area--not just in Gainsboro.
We realize no recommendation has been presented to Council by the City Manager. Yet we
think it crucial that all City Council Members be aware of how citizens feel about Gainsboro Branch
Library and its place within the community.
Sincerely yours,
Historic Gainsboro in Roanoke, Virginia
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 10, 1996
SANDRA H. EAKIN
Deputy City Clerk
File #165-216-323
Master Daniel M. Donner
Miss Megan Quinn
Master Micheal Norris
Master Dustin Wilson
Miss Mae Willis
Master Andrew Graybill
Master Brian K. Austin
Master Adrian English
Miss Leslie A. White
Miss Melvina L. Buckingham
Master Cornelius S. Williams
Master DeAnthony E. Lewis
Lincoln Terrace Saturn Network School
1802 Liberty Road, N. W.
Roanoke, Virginia 24012
Master Justin DiProspetis
Master Chris Monroe
Miss Victoria McGraw
Master Edward Slveter
Master Kyle Shaw
Miss Shanika Johnson
Miss Ashley Grant
Miss Barbara V. Williams
Miss Keyarie D. Moon
Master Jermaine D. Stone
Master Jeevon D. Cooper
Miss Sieara L. Dix
Dear Students:
On behalf of the Members of the Roanoke City Council, I would like to thank you for your
letters in connection with the Gainsboro Branch Library.
The Members of Council always appreciate hearing from our young people on matters of
interest and concern.
MFP:gd
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.V~. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 10, 1996
File #165-216.323
SANDRA H. EAKIN
Deputy City Clerk
Miss Laura C. Sorenson
Route 2, Box 818
Fincastle, Virginia 24090
Dear Ms. Sorenson:
Thank you for your presentation before the Roanoke City Council on Monday, October 7,
1996, with regard to the Gainsboro Branch Library.
The Members of Council always appreciate hearing from our young people on matters of
interest and concern.
MFP:gd
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 10, 1996
File#165-216-323
SANDRA H. EAKIN
Deputy City Clerk
Master Macklyn Mosely
1421 Rorer Avenue, S. W.
Roanoke, Virginia 24016
Dear Master Mosely:
Thank you for your presentation before the Roanoke City Council on Monday, October 7,
1996, with regard to the Gainsboro Branch Library.
The Members of Council always appreciate hearing from our young people on matters of
interest and concern.
MFP:gd
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MARY F. PARKER, CMC/AAE
City Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 10, 1996
File #165-216-323
SANDRA H. EAKIN
Deputy City Clerk
Master Tyler R. Holmes
918 Indiana Avenue, N. E.
Roanoke, Virginia 24012
Dear Master Holmes:
Thank you for your presentation before the Roanoke City Council on Monday, October 7,
1996, with regard to the Gainsboro Branch Library.
The Members of Council always appreciate hearing from our young people on matters of
interest and concern.
MFP:gd
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MARY F. PARKER, CMC/AAE
Cily Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, SW., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (5401 853~1145
SANDRA H. EAKIN
Depu y City Clerk
February 25,1997
Ms. Evelyn D. Bethel
35 Patton Avenue, N. E.
Roanoke, Virginia 24016
Dear Ms. Bethel:
Pursuant to a communication from Mayor David A. Bowers under date of February 19,
1997, I am pleased to provide you with copy of the petition which was filed at the City
Council meeting on Monday, October 7, 1996, with regard to the Gainsboro Branch
Library. Also, I am enclosing copy of additional communications relative to the matter.
If I may be of further assistance, please do not hesitate to call me.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (540) 981-2444
Fax: (540) 853-1145
February 19, 1997
Evelyn D. Bethel, President
Historic Gainsboro Preservation
District, Incorporated
35 Patton Avenue, N. E.
Roanoke, Virginia 24016
Dear Evelyn:
I am pleased to r=spond to your Freedom of Information Act request.
Since last fall, you have repeatedly requested correspondence
received and held by the Mayor's Office regarding the Gainsboro
Library.
As you know, the "controversy" regarding the closing of the
Gainsboro Library was without any merit. Although the newspaper
wanted to make everyone in your neighborhood believe that we were
going to close the Library, nothing could be further from the
truth.
With regards to your specific request, I am advised by the City
Attorney that, pursuant to Section 2.1-342.B.4 of the Code of
Virginia, as amended, correspondence held by the Mayor is exempt
from the Freedom of Information Act.
I have reviewed the correspondence which we received in regard to
the Gainsboro Branch Library, and although there is nothing
secretive about it, I deem it not to be in the best interest of
this office to set a precedent of revealing items of correspondence
received by the office. In other words, if I were to extend that
courtesy to you, then I might be required to extend it to others,
although the contents of other information may, in fact, be
necessarily confidential in nature.
You have also requested a copy of a petition filed with the City
Clerk at the Council meeting of October 7, 1996. This is an
official record of the City, and I am requesting that Mary F.
Parker, City Clerk, make it available to you under the Freedom of
Information Act.
Evelyn D. Bethel
Page 2
February 19, 1997
I regret that my office can not be of more assistance to you
your request.
Sincerely,
David A. Bowers
Mayor
DAB:jas:js
pc: Mary F. Parker, City Clerk
in
Mary F, Perker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 9, 1996
File #20-66-514
Sandra H. Eakin
Deputy City Clerk
VV. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a petition signed by 31 persons, requesting installation of a stop
sign on Masons Mill Road at 13th Street, N. E., which petition was before the Council of
the City of Roanoke at a regular meeting held on Monday, October 7, 1996.
On motion, duly seconded and adopted, the matter was referred to you for investigation
and report to Council within 30 days.
Sincerely,
Mary F. Parker, CMC/A~,E
City Clerk
MFP:gd
Attachment
pc:
Mr. Edward J. Kirk, Route 1, Box 1101, Thaxton, Virginia 24174
William F. Clark, Director of Public Works
W. L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
DATE: September 30, 1996
TO:
Mary F. Parker,
Roanoke City Clerk
FROM:
Edward J. Kirk,
city employee and concerned citizen
REFERENCE:
Council Agenda
I, a concerned citizen and native of Roanoke, respectively
request a position on the October 7 Roanoke City Council Agenda.
The subject I, or in my absents, a resident of the neighbor, wish
to address is a request by the residents of a city neighborhood for
the erection of a stoD sion. ~/F/~j
A PLEA
FOR A SAFER INTERSECTION
We the good citizens of the City of Roanoke come before you to ask, nay pray, that
you, the good MaVOr and his council, hear our pleas. In this great city there are numerous
intersections in which, like the cross roadways of a Figure-Eight Race Track, two vehicles will
eventually meet. we pray that you hear our cries to correct one such intersection. In the
northeast section of this modern and wonderful city, where we rest at night and foster the
hope of rearing our children and watching our grandchildren grow, there is a place that
summons fear from the depths of our soles. This place is bevond our control and we are
left at its mercy each time we leave the sanctuary of our homes. This spot, that will surelv
be the death of someone, is the intersection of Masons Mill Road, Overlook Road, Craig Road
and 13th St. N.E. We pray that VOU hear our pleas for better control of tile velqcles
approaching this intersection from the east, that is to say westbound traffic on Masons Mill
Road. Although this great citv has installed two small warning signs on Masons Mill Road
facing westbound traffic, this is far too little control. Westbound Masons Mill Road traffic
can at no point observe any vehicles attempting to enter the intersection From either
Overlook Road or Craig Road because of a natural embankment up which Overlook Road
traverses. Each time we pull Into this death trap our sight path to the left is blocked by the
same natural embankment, giving us only a ShOrt avenue of safe passage across the
intersection. We plea that yOU aid us in our struggle to halt the racing of our hearts as we
are forced to suddenly stop our vehicles at the unexpected and unseen approach of
another vehicle SO close that we can see the drivers face. The only credible course of
action to ensure that we and our loved ones are protected from this place of death is to
install a stop sign on Masons Mill Road. Therefore, we the good citizens of this city, whose
signatures follow, graciously beg VOU, our elected leaders, to command the proper city
agency to erect a stop sign at the east Masons Mill Road entrance to this intersection,
thereby controlling westbound traffic and giving everyone safe passage through this much
used and potentially hazardous intersection.
NAME ADDRESS DATE AGE
A PLEA
FOR A SAFER INTERSECTION
we the good citizens of the City of Roanoke come before you to ask, nay pray, that
you, the good Mayor and his council, hear our pleas. In this great city there are numerous
intersections in which, like the cross roadways of a Figure-Eight Race Track, two vehicles will
eventually meet. We pray that you hear our cries to correct one such intersection. In the
northeast section of this modern and wonderful city, where we rest at night and foster the
hope of rearing our children and watching our grandchildren grow, there is a place that
summons fear from the depths of our soles. This place is beyond our control and we are
left at its mercy each time we leave the sanctuary of our homes. This spot, that will surelV
be the death of someone, is the intersection of Masons Mill Road, Overlook Road, Craig Road
and 13th St. N.E. we pray that yoU hear our pleas for better control of the vehicles
approaching this intersection from the east, that is to say westbound traffic on Masons Mill
Road. Although this great city has installed two small warning signs on Masons Mill Road
facing westbound traffic, this is far too little control. Westbound Masons Mill Road traffic
can at no point observe any vehicles attempting to enter the intersection from either
Overlook Road or Craig Road because of a natural embankment up which Overlook Road
traverses. Each time we pull into this death trap our sight path to the left is blocked by the
same natural embankment, giving us only a short avenue of safe passage across the
intersection. We plea that you aid us in our struggle to halt the racing of our hearts as we
are forced to suddenly stop our vehicles at the unexpected and unseen approach of
another vehicle So close that we can see the drivers face. The only credible course of
action to ensure that we and our loved ones are protected from this place of death is to
install a stop sign on Masons Mill Road. Therefore, we the good citizens of this city, whose
signatures follow, graciously beg you, our elected leaders, to command the proper city
agency to erect a stop sign at the east Masons Mill Road entrance to this intersection,
thereby controlling westbound traffic and giving everyone safe passage through this much
used and potentially hazardous intersection.
NAME
ADDRESS DATE AGE
A PLEA
FOR A SAFER INTERSECTION
we the good citizens of the CItv of Roanoke come before you to ask, nay pray, that
yOU, the good Mayor and his council, hear our pleas. In this great city there are numerous
intersections in which, like the cross roadways of a Figure-Eight Race Track, two vehicles will
eventually meet. we pray that VOU hear our cries to correct one such intersection. In the
northeast section of this modern and wonderful city, where we rest at night and foster the
hope of rearing our children and watching our grandchildren grow, there is a place tllat
summons fear from the depths of our soles. This place is beyond our control and we are
left at its mercy each time we leave the sanctuarv of our homes. This spot, that will surely
be the death of someone, is the intersection of Masons Mill Road, Overlook Road, Craig Road
and 13th St. N.E. We pray that VOU hear our pleas for better control of the vehicles
approaching this intersection from the east, that is to say westbound traffic on Masons Mill
Road. Although this great city has installed two small warning signs on Masons Mill Road
facing westbound traffic, this is far too little control. Westbound Masons Mill Road traffic
can at no point observe any vehicles attempting to enter the Intersection from either
Overlook Road or Craig Road because of a natural embankment up which Overlook Road
traverses. Each time we pull into this death trap our sight path to the left is blocked bv the
same natural embankment, giving us only a short avenue of safe passage across the
intersection, we plea that yOU aid us in our struggle to halt the racing of our hearts as we
are forced to suddenly stop our vehicles at the unexpected and unseen approach of
another vehicle SO close that we can see the drivers face. The only credible course of
action to ensure that we and our loved ones are protected from this place of death is to
install a stop sign on Masons Mill Road. Therefore, we the good citizens of this citv, whose
signatures follow, graciously beg you, our elected leaders, to command the proper ciW
agencv to erect a stop sign at the east Masons Mill Road entrance to this intersection,
therebv controlling westbound traffic and giving everyone safe passage through this much
used and potentiallv hazardous intersection.
NAME
ADDRESS DATE AGE
A PLEA
FOR A SAFER INTERSECTION
we the good citizens of the CitV of Roanoke come before you to ask, nay pray, that
you, the good Mayor and his council, hear our pleas. In this great city there are numerous
intersections in which, like the cross roadways of a Figure-Eight Race Track, two vehicles will
eventually meet. we pray that you hear our cries to correct one such intersection. In the
northeast section of this modern and wonderful city, where we rest at night and foster the
hope Of rearing our children and watching our grandchildren grow, there is a place that
summons fear from the depths of our soles. This place Is beyond our control and we are
left at its mercy each time we leave the sanctuary of our homes. This Spot, that will surely
be the death of someone, Is the Intersection of Masons Mill Road, Overlook Road, Craig Road
and 13th St. N.E. We pray that you hear our pleas for better control of the vehicles
approaching this intersection from the east, that Is to say westbound traffic on Masons Mill
Road. AlthOugh this great city has installed two small warning signs on Masons Mill Road
facing westbound traffic, this is far too little control. Westbound Masons Mill Road traffic
can at no point observe any vehiCleS attempting to enter the intersection from either
Overlook Road or Craig Road because of a natural embankment up which Overlook Road
traverses. Each time we pull Into this death trap our sight path to the left is blocked by the
same natural embankment, giving us only a short avenue of safe passage across the
intersection. We plea that you aid us in our struggle to halt the racing of our hearts as we
are forced to suddenly stop our vehicles at the unexpected and unseen approach of
another vehicle so close that we can see the drivers face. The only credible course of
action to ensure that we and our loved ones are protected from this place of death is to
install a stop sign on Masons Mill Road. Therefore, we the good citizens of this city, whose
signatures follow, graciously beg you, our elected leaders, to command the proper city
agency to erect a stop sign at the east Masons Mill Road entrance to this intersection,
thereby controlling westbound traffic and giving everyone safe passage through this much
used and potentially hazardous intersection.
NAME ADDRESS
DATE AGE
A PLEA
FOR A SAFER INTERSECTION
we the good citizens of the City of Roanoke come before you to ask, nav pray, that
you, the good Mayor and his council, hear our pleas. In this great city there are numerous
intersections in which, like the cross roadways of a Figure-Eight Race Track, two vehicles will
eventually meet. We pray that you hear our cries to correct one such Intersection. In the
northeast section of this modern and wonderful cltv, where we rest at night and foster the
hope of rearing our children and watching our grandchildren grow, there is a place tllat
summons fear from the depths of our soles. This place is beyond our control and we are
left at its mercv each time we leave the sanctuary of our homes. This spot, that will surely
be the death of someone, is the intersection of Masons Mill Road, Overlook Road, Craig Road
and 13th St. N.E. We pray that you hear our pleas for better control of the vehicles
approaching this intersection from the east, that is to say westbound traffic on Masons Mill
Road. Although this great city has installed two small warning signs on Masons Mill Road
facing westbound traffic, this is far too little control. Westbound Masons Mi!l Road traffic
can at no point observe anv vehicles attempting to enter the intersection from either
Overlook Road or Craig Road because of a natural embankment up which Overlook Road
traverses. Each time we pull into this death trap our sight path to the left is blocked bv the
same natural embankment, giving us onlv a short avenue of safe passage across the
intersection. We plea that you aid us in our struggle to halt the racing of our hearts as we
are forced to suddenly stop our vehicles at the unexpected and unseen approach of
another vehicle so close that we can see the drivers face. The only credible course of
action to ensure that we and our loved ones are protected from this place of death is to
install a stop sign on Masons Mill Road. Therefore, we the good citizens of this city, whose
signatures follow, graciously beg you, our elected leaders, to command the proper city
agency to erect a stop sign at the east Masons Mill Road entrance to this intersection,
thereby controlling westbound traffic and giving everyone safe passage through this much
used and potentially hazardous intersection.
NAME ADDRESS DATE AGE
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 9, 1996
File #51-66-514
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
VVilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Gentlemen:
I am attaching copy of a communication from Mr. Hubert Sydenstricker, 2513 Mount
Vernon Road, S. W., and a petition signed by residents of Mount Vernon Road, Wilbur
Road and Blair Road, with regard to limiting the number of ungaraged vehicles to two for
each licensed driver residing at an address in residential areas of the City.
On motion, duly seconded and adopted, the matter was referred to you for investigation
and report to Council within 30 days.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Attachment
pc:
Mr. Hubert Sydenstricker, 2513 Mount Vernon Road, S. W., Roanoke, Virginia
24015
Evelyn D. Dorsey, Zoning Administrator
$E.~I' B¥:WOOOS, R0~ER$,&H.a. ZLEGRO;10- 4-S6 ; 1:45PM ; R0an0ke~ 540 224 S145;# 2/ 2
: blary F. Parker, Clerk
; City of Roanoke
Greater Raleigh Court Civic League
P. O. Box 3092 ® Roanoke, VA 24015
October 4, 1996
~ o r ncc ' 'ti e
' Dear Mayor Bowers and Members of the Roanoke City Council:
It is our understanding that 14ubert Sydenstricker, a resident of
the Shrine Hill section of Raleigh Court will ask City Council on
Monday, October 7, 1996, to consider adopting an ordinance limiting
the number of cars which may be parked on a lot in the city.
This request Stems from a concern by residents in our
neighborhood Over a property owner at 2429 Mt. Vernon Road who
presently has roughly a dozen old cars parked in his back Yard and in
plain view of all of the neighbors. The neighbors are concer~ed about
the eyesore that this large number of old parked cars represents and
the re.suiting potential for reduction in property values. Further,
, the neighbors are COncerned that such a large number of old cars
parked in such plain view represents an attractive nuisance and thus
:implicates public safety concerns.
: The Greater .Rs.leith Court Civ'
enactin~ such -- ~T*" ~u nave t~e City inves~
~ -- orulnance. ~,~.ue nne efficacy of
: Please feel free to Contact me to assist in any way in this
~egard or with any questions or comments you may have COncerning this
matter.
Very truly yours,
Mi(. 1 F. Urbanski
President
CC; ~RCCLBoard
Robert Herbert, City Manager
Hubert S~denstricker
2513 Mt. Vernon Road
t4f1359494
0CT-04-1996 13:59 7039837711 87% P.02
August 15, 1996
Dear Mayor Bowers and City Council:
Several years ago a lady in Roanoke had so many cats that she
and the cats became a nuisance to the neighbors. When this
happened City Council passed an ordinance prohibiting more
than a certain number of cats.
A similar situation has come to pass in our neighborhood, only
this time the problem is unsightly automobiles.
Dr. Farley has a collection of unsightly cars on his property
at 2429 Mt. Vernon Road, S.W.--up to 12 or more at a time.
He says they are all licensed and in operating condition
and that there is nothing anyone can do about it. What he
says is probably true under present circumstances.
We know these unsightly cars degrade our neighborhood and
will cause our property to become less valuable over a
period of time. Of course this will eventually lower the
tax base in this area.
We are requesting Council to pass an ordinance to limit the
number of vehicles that are not garaged to two for each
licensed driver residing at an address in a residential area.
We do not feel that this is an unreasonable request and it
would pose no hardship on anyone using such vehicles as
they are intended to be used.
Please look into passing such an ordinance and providing
us with some relief from this unsightly nuisance.
Hubert Sydenstricker
We, the und~signed, request that an ordinance be passed
to limit the number of vehicles that may be parked at one
address in a residential area.
We, the undersigned, request that an ordinance be passed
to limit the number of vehicles that may be parked at one
address, o in a residential a~ea.
We, the undersigned, request that an ordinance be passed
to limit the number of vehicles that may be parked at one
address in a residential area.
,_ ~- / ..~.'
'
,.'1 ~,. ' /c .
~.~ ~'~ ~'qZ~ ~ ~' "
We, the undersigned, request that an ordinance be passed
to limit the number of vehicles that may be parked at one
address in a residential area.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #132-228
SANDRA H. EAKIN
Deputy City Clerk
R. Michael Amyx, Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 33131-100796 designating the Honorable Linda F.
Wyatt, Vice-Mayor, as Voting Delegate and the Honorable John H. Parrott, Council
Member, as Alternate Voting Delegate for the Annual Business Session of the National
League of Cities to be held in San Antonio, Texas, on December 10, 1996. Resolution No.
33131-100796 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Enclosure
MARY F. PARKER, CMC/AAE
Civy Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 9, 1996
File #132-228
SANDRA H. EAKIN
Deput~ City Clerk
Donald J. Borut, Executive Director
National League of Cities
1301 Pennsylvania Avenue, N. W.
Washington, D. C. 20004
Dear Mr. Borut:
lam enclosing copy of Resolution No. 33131-100796 designating the Honorable Linda F.
Wyatt, Vice-Mayor, as Voting Delegate and the Honorable John H. Parrott, Council
Member, as Alternate Voting Delegate for the Annual Business Session of the National
League of Cities to be held in San Antonio, Texas, on December 10, 1996. Resolution No.
33131-100796 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Enclosure
pc:
The Honorable Linda F. Wyatt, Vice-Mayor
The Honorable John H. Parrott, Member, Roanoke City Council
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33131-100796.
A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Meeting of the National
League of Cities.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
For the National League of Cities Conference to be held
on December 10, 1996, in San Antonio, Texas, and any Business
Meetings in connection with such Conference, the Honorable Linda F.
Wyatt, Vice-Mayor, is hereby designated Voting Delegate, and the
Honorable John H. Parrott,
Alternate Voting Delegate.
2. Mary F. Parker,
Council Member, is hereby designated
City Clerk, is directed to take any
action required by the National League of cities with respect to
certification of the City's official Voting Delegate and Alternate
Voting Delegate.
ATTEST:
City Clerk.
H:/MEASURES/R-VOTNLC. 5
DAVID A. BOWERS
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 2401 I - 1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
September 16, 1996
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
The National League of Cities will meet on December 7 - 10, 1996, in San Antonio, Texas.
The Annual Business Meeting will be held on Tuesday, December 10, and in past years
the Mayor and Vice-Mayor have served as Voting Delegate and Alternate Voting Delegate.
I would propose that Vice-Mayor Wyatt will serve as the City's Voting Delegate, and that
another Member of Council attending the Convention be named as Alternate Voting
Delegate.
Best personal regards.
Sincerely,
David A. Bowers
Mayor
DAB:sm
CITY OF ROANOKE
MEMORANDUM
Date:
To:
From:
September 6, 1996
Wilbum C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Please prepare the proper measure for adoption by Council at its regular meeting on
Monday, September 16, 1996, designating Mayor Bowers as Voting Delegate and Vice-
Mayor Wyatt as Alternate Voting Delegate for the Annual Business Session of the Virginia
Municipal League to be held in Roanoke on Tuesday, October 22, 1996, and designating
W. Robert Herbert, City Manager, as Staff Assistant for any meetings of the Urban Section
of the League; and an additional measure designating Mayor Bowers as Voting Delegate
and Vice-Mayor Wyatt as Alternate Voting Delegate for the Annual Business Meeting of
the National League of Cities to be held on Tuesday, December 10, 1996, in San Antonio,
Texas.
Your assistance will be appreciated.
MFP:sm
AdO~ ~OA
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandre H. Eakin
Deputy City Clerk
October 10, 1996
File #247-258-293-336-450
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to payment of $500,000.00 to the Roanoke Valley Convention and
Visitors Bureau for the purpose of increasing tourism in the City of Roanoke and assisting
in the marketing of the Conference Center of Roanoke, was before the Council of the City
of Roanoke at a regular meeting held on Monday, October 7, 1996.
Pursuant to a request of the Mayor, the report was referred back to you for presentation
at a future Council meeting when the Mayor is in attendance.
Sincerely,
Mary F. Parker, CMC/A,a(E
City Clerk
MFP:gd
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Phillip F. Sparks, Chief of Economic Development
Catherine A. Fox, Acting Director, Roanoke Valley Convention and Visitors Bureau,
114 Market Street, S. E., Roanoke, Virginia 24011-1402
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION authorizing an agreement with the Roanoke Valley Convention and
Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley and assisting in
marketing the Conference Center of Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, ~spectively, an agreement with the Roanoke Valley Convention and
Visitors Bureau, for a term of one year, unless sooner terminated in accordance with the provisions
of the agreement, for the purpose of increasing tourism and assisting in marketing of the Conference
Center of Roanoke, all as more particularly set forth in the City manager's report to this Council dated
October 7, 1996.
2. The contract amount authorized by this resolution shall not exceed $500,000 without
further Council authorization.
3. Said agreement shall be in such form as is approved by the City Attorney.
ATTEST:
City Clerk.
October 7, 1996
Report No. 96-33
Honorable Mayor David A. Bowers
and Members of City Council
Dear Mayor and Council Members:
Subject: Roanoke Valley Convention and Visitors Bureau
City Council adopted an annual operating budget which included $500,000 to the
Roanoke Valley Convention and Visitors Bureau (RVCVB) for FY 96/97.
City Council requests assistance from the RVCVB in marketing and selling
Roanoke and desires assurance that the funds will be used for these purposes.
City Administration has negotiated an agreement (attached) with the RVCVB to
assure that the City's funds be used for these purposes.
II. CURRENT SITUATION:
RVCVB has submitted, for approval by the City Manager. a budget setting forth
the anticipated expenditures of City funds involved.
IlL ISSUES:
A. Funding for RVCVB.
B. Timing.
C. Ec nomic Develo mnt.
IV.
City Council authorize quarterly payments of $125.000 to the RVCVB and
authorize the City Manager to execute an agreement which provides for a term of
one year with RVCVB for the express purpose of increasing tourism in Roanoke
and to assist in the marketing of the Conference Center of Roanoke. This
Agreement contains a mutual indemnity clause and is similar to the one used in the
past.
1. Funding is available in the Fiscal Year 1996/97 General Fund budget.
Timing would allow the City to continue to make payments to the RVCVB
as provided for in the proposed agreement.
Mayor and Members of City Council
October 7, 1996
Page 2
3. E on mi D v I merit would be enhanced
City Council not approve the payment or not authorize the City Manager to
execute an agreement with the RVCVB for the express purpose of marketing the
Conference Center of Roanoke.
1. Funding of the RVC\q3 would be jeopardized.
Timing would not allow the City to continue to make payments to the
RVCVB as provided for in the proposed agreement.
E nomi D vel men would be negatively impacted due to lack of
marketing and promotional activity.
V. RECOMMENDATION:
City Council authorize the payment of $500,000 to the RVCVB and authorize the City
Manager to execute an agreement which provides for a term of one year with RVCVB for
the express purpose of increasing toorism in Roanoke and assisting in the marketing of the
Conference Center of Roanoke.
WRH/PFS:kdc
cc: Director of Finance
City Attorney
Manager, Management and Budget
Chief of Economic Development
Acting Director, RVCVB
Respectfhlly submitted:
W. Robert Herbert
City Manager
AGREEMENT
THIS AGREEMENT, dated this day of July, 1996, by and between the ROANOKE VALLEY
CONVENTION AND VISITORS BUREAU, a corporation organized under the laws of the Commonwealth
of Virginia (hereinafter "RVCVB") and the CITY OF ROANOKE, a municipal corporation of the
Commonwealth of Virginia (hereinafter "City").
WHEREAS, the RVCVB is a "REGIONAL DESTINATION MARKETING ORGANIZATION"
whose mission is to market the entire Roanoke Valley as an exciting destination for Convention and Leisure
travel;
WHEREAS, the City is the largest contributor and with its concentration of hotels, convention
facilities, shopping, dining and attractions, realizes enhancement of its tax revenues as a result of the RVCVB
marketing efforts;
WHEREAS, the City desires to render aid and provide support to the RVCVB to assist in the
promotion of the Roanoke Valley as a destination or meeting site for Visitors including tourists, conventions
and meeting groups, special event visitors and cmnmercial travelers;
WHEREAS, the City desires to donate $500,000 for the express purpose of increasing tourism
activities;
WHEREAS, the City desires to formalize its relationship with RVCVB in an effort to increase the
revenue enhancement derived from tourism activity;
WHEREAS, the City is requesting assistance from RVCVB in marketing The Conference Center of
Roanoke; and
WHEREAS, the City desires to assure that its donation of funds be used for these purposes.
Therefore, in consideration of the mutual promises hereinafter set forth, the parties do hereby agree as
follows:
1. Term. The term of this Agreement shall be for one year, commencing July 1, 1996 and ending on
June 30, 1997.
2. Services. Funds made available to RVCVB by the City will be applied to provide additional
services resulting directly or indirectly in income producing activities, including but not limited to:
(a) Direct sales progrmns.
(b) Sales promotions.
(c) Servicing conventions.
(d) Marketing/communications.
(e) Identify product need (new and improved facility and attractions).
(f) Coordination with other City and Civic agencies and businesses involved in the growth
of the Roanoke Valley.
(g)Staff and run a Visitors' Center.
(h)Promote and sell the Roanoke Valley as a convention and tourist destination.
(I) Implement an advertising campaign for the Conference Center of Roanoke. The
RVCVB shall use only those advertisements approved by the City to fulfill this service.
Any proposed change in the content of the advertisements shall be submitted to the
Chief of Economic Development for approval.
3. Work Program/Budget. No later than Angust 15, 1996, the RVCVB shall submit to the City
Manager for approval a work program, marketing plan and budget setting forth in reasonable detail the
activities planned for the year and the anticipated expenditures of City funds involved. The marketing plan
shall be in sufficient detail as to determine the strategy RVCVB will be pursuing in promoting and selling the
Roanoke Valley as a destination tbr group meetings, i.e. conferences and conventions as well as tourists.
The City Manager shall approve or otherwise respond to the proposed work program, marketing plan and
budget no later than August 21, 1996 in order that any necessary modifications be settled upon before August
3'~2. 1996. Monthly reports outlining progress on convention sales, tourism activities and groups booked, bus
tour activity, bookings and other information as deemed to be necessary shall be submitted by the RVCVB to
the City's Chief of Economic Development. The lack of any written response by the City's Chief of
Economic Development within ten (10) days of receipt of each monthly report, requesting redirection of
efforts or noting "sub par performance," will denote satisfaction with RVCVB efforts.
4. F_!al].Oiag. The City agrees to provide funding to RVCVB in the amount of Five Hundred
Thousand Dollars ($500,000.00). Thirty Thousand Dollars ($30,000.00) of this amount shall be used to
provide the service set forth in 2(I), above. Any additional expenditures for the services set forth in 2(I)
shall be subject to the approval of the Roanoke Valley Convention and Visitors Bureau Board of Directors.
The total amount shall be paid quarterly in equal payments of One Hundred Twenty-Five Thousand Dollars
($125,000.00) on or before the last day of July 1996, last day of September 1996, December 1996 and
March 1997.
5. Subcontracting. It is understood that RVCVB may from time to time contract with firms and
individuals for the acquisition of goods or services in the furtherance of the activities contemplated by this
Agreement. RVCVB shall not enter into any contract relating to activities contemplated by this Agreement
or involving the expenditure of funds provided to RVCVB by the City under this Agreement, where the
amount of such contract is $5,000 or more, without written authorization of the City Manager unless the
nature of the goods or services to be acquired were disclosed in the work program or annual plan and budget
submitted for the year.
6. Books and Records. Audits. RVCVB shall keep accurate books and records. Both monthly
P&L and Income Statements as well as an audited financial statement shall be made available to the City
upon request. Additionally, RVCVB shall make such books and records available to the Municipal Auditor
of the City or other independent auditor selected by the City during its regular office hours.
3
7. Contacts with Prospective Clients. As specified in paragraph 3, the RVCVB shall inform the
City's Chief of Economic Development on a regular basis of work in progress at the RVCVB. A
representative from the City shall have the right to be present at any formal bid presentations made to any
potential group meeting or business meeting.
8. Board of Directors. Upon the execution of this Agreement, City Council shall appoint one of
its members and one other person as members of the Board of Directors of the RVCVB; such appointees
shall have full voting rights and privileges during the term of this Agreement and shall serve on the Board at
the pleasure of City Council. In addition, the City Manager, the City's Chief of Economic Development, the
Chairman of the Hotel Roanoke Conference Center Commission or his designee, and the Chairman of the
Roanoke Civic Center Commission shall be ex-officio members of the Board, with full voting rights and
privileges during the term of this Agreement.
9. Indemnification. Each party shall indemnify and hold harmless the other party, its officers,
agents and employees, from any and all claims, legal actions and judgements advanced against it or its
officers, agents or employees, and for expenses it may incur in this
regard, arising out of the other's negligent acts or omissions, with respect to carrying out this Agreement.
10. Insurance. RVCVB shall obtain and maintain during the life of this Agreement a policy or
policies of commercial general liability insurance with an insurance company or companies licensed to do
business in Virginia, which policy or policies shall provide coverage with respect to claims arising out of the
subject matter of this Agreement. The amount of such insurance shall not be less than $l,000,000. RVCVB
shall also obtain and maintain during the life of this Agreement Directors and Officers Liability insurance in
the amount of $1,000,000 per occurrence providing coverage including defense costs, with respect to claims
arising out of the subject matter of this Agreement. All such policies shall be occurrence policies and shall
name the City of Roanoke, its officers, agents, employees and representatives as additional insureds under the
commercial general liability policy and, if possible, under the Director and Officers Liability policy.
4
f,' tCVB shall provide the City with certificates of insurance for each of the above policies and each
certificate shall contain substantially the following statement: "The insurance coverage by this certificate shall
not be canceled or materially altered except after thirty (30) days written notice has been received by the City
of Roanoke."
11. &$~gmll.e~. Neither the City nor RVCVB may assign its rights or obligations hereunder
without the prior written consent of the other.
12. Notices. Any notices required by the terms of this Agreement shall be deemed to have been
given when delivered in person to or deposited in the U.S. ~nail, postage prepaid, addressed:
(a)
If to the City:
City Manager
City of Roanoke
Municipal Building, Room 364
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(b)
If to the RVCVB:
President
Roanoke Valley Convention and Visitors Bureau
Marketplace Center
114 Market Street
Roanoke, Virginia 24011
or at such other address as each party may designate for itself by giving at least five (5) days prior written
13.
notice.
During the performance of this contract, the RVCVB agrees as follows:
1. RVCVB will not discriminate against any subcontractor, employee or applicant for
employment because of race, religion, color, sex, or national origin, except where
religion, sex, or national origin is a bona fide occupational qualification reasonably
necessary to the normal operation of the contractor. RVCVB agrees to post in
5
conspicuous places, available to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination clause.
2. RVCVB, in all solicitations or advertisements for employees placed by or on behalf of
RVCVB will state that RVCVB is an equal employment opportunity employer.
3. Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of
this section.
B. RVCVB will include the provisions of the foregoing subparagraph (a)(1), (2) and (3), in every
subcontract or purchase order of over ten thousand dollars ($10,000.00), so that the provisions will be
binding upon each subcontractor or vendor.
14. Termination. The City may terminate this Agreement at any time if RVCVB applies funds
paid to RVCVB by the City for any purpose other than the purposes contemplated by this Agreement,
provided that reasonable notice and opportunity to cure shall first be afforded. Upon termination of this
contract, the number of City representatives on the Board of Directors of RVCVB shall be reduced to two
(2). In such event, the City Manager shall designate the City's representatives to remain on the Board or in
the event the City Manager does not so designate within 14 days of termination of the contract, the President
of RVCVB shall make the designation.
15. l~tte~xlg21~ This agreement may be executed in duplicate, each of which shall be
deemed to be an original and all of which will be deemed to represent one and the same agreement.
To witness the agreements contained above, the City and the RVCVB have caused this contract to be
executed and sealed by their respective officers.
6
)-,TTEST: CITY OF ROANOKE
Mary F. Parker, City Clerk
ATTEST:
Title:
Approved as to form:
A, City Attorney
Approved as to execution
A, City Attorney
W. Robert Herbert, City Manager
ROANOKE VALLEY CONVENTION
AND VISITORS BUREAU
By:
Title:
Appropriation & Funds required for this
Contract certified:
Director of Finance
Account No.
Date:
7
October 7, 1996
The Honorable David Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Re: Roanoke Valley Convention & Visitors Bureau
Dear Mayor Bowers and Members of Council:
On July 15, 1996, the Mayor asked for an evaluation of the future direction of the
Roanoke Valley Convention and Visitors Bureau (RVC&VB) in light of the resignation of the
Executive Director, Martha Mackey. As a result of your request, I directed Phillip Sparks,
Chief of Economic Development, to visit other bureaus in the Commonwealth of Virginia
to assess their levels of activity relative to that of the RVC&VB.
Visits were made to the Richmond, Virginia Beach, Norfolk and Hampton Convention
and Visitors Bureaus. The following observations were made:
The Virginia Beach, Norfolk and Hampton Bureaus function as departments
within their respective cities.
Richmond's Convention and Visitors Bureau functions as a 501(C6) nonprofit
corporation supported by area Governments and Chambers of Commerce.
No formula exists for funding by participating governments.
Funding ranged from $2 million in Richmond to over $3 million in Virginia
Beach.
Richmond, with 10,590 hotel rooms, has a goal of 80,000 convention room
nights for 1996. Viroinia Beach, with 11,000 hotel and motel rooms booked
80,000 convention room nights last year. HamPton does not count
convention room nights, but rather has a goal to double tax revenue from
conventioneers and tourists by the year 2000. Roanoke, with 4,000+ hotel
and motel rooms booked approximately 33,0000 in 1995/96 and 40,000 in
1994~95.
VVhile the Virginia Beach and Norfolk areas do compete with the RVC&VB,
they also compete with areas such as Myrtle Beach and Atlantic City.
The Honorable David A. Bowers, Mayor
and Members of City Council
October 7, 1996
Page Two
Those bureaus operating as city departments do not have the flexibility to
respond to the needs of convention planners, nor do they have the flexibility
that Richmond or Roanoke would have in dealing with non-productive or
marginally productive personnel. They do have greater control over their
resources.
The RVC&VB is working very hard to develop a plan for the future growth of the
bureau. For example, subcommittees are actively working to evaluate the present activity
of the bureau and to secure the future growth of the bureau by analysis of the following
areas:
2.
3.
4.
5.
Bylaws of the corporation
Marketing
Coordination of information and leads dissemination to member hotels
Level of services offered to members based on funding
Further development of cooperative advertising effort.
I feel that the bureau is moving in the right direction; but, the region must realize that
greater opportunity does exist. Those opportunities can be realized by employing an
Executive Director who can move the bureau to the next level of activity. That level will
include the following:
Determine the size of conventions the bureau can reasonably expect to
attract and the area where the bureau should be marketing for those
conventions. For example: East of Mississippi, Mid-Atlantic states or states
contiguous to Virginia.
Develop a market for corporate training and business and government
related seminars.
Development of group packages for overnight or weekend trips, for example:
packages for golf weekends, visits to the Farmer's Market and Festival in the
Park.
Tour bus destination for day trips to Natural Bridge and Monticello, Smith
Mountain Lake and all area attractions.
The Honorable David A. Bowers, Mayor
and Members of City Council
October 7, 1996
Page Three
Once the new Executive Director and Board has determined the level of funding
required to move the bureau successfully into the 21st century and outline very specific
(~oals. objectives and strateQies for the growth of the bureau, then its Board of Directors
should work with current funding sources and develop new sources to meet those funding
needs.
Respectfully,
W. Robert Herbert
City Manager
WRH/dh
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Phillip F. Sparks, Chief, Economic Development
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (703) 981-2444
October 3, 1996
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
You have on your agenda, at item 5.a. from the City Manager, a
report regarding the Roanoke Valley Convention and Visitors Bureau
(CVB). By this letter, I would respectfully request, as a courtesy
to me, that Council take no action on the report at your meeting on
October 7, 1996, but instead refer the matter b~ck to the City
Manager for additional information.
When Martha Mackey resigned as Executive Director of the CVB in the
summer, I expressed concern about the direction of the CVB. As you
know, the City of Roanoke is not only the majority provider of
funds for the CVB, but we provide about 73 percent of the funds!
Someone asked me back during the summer controversy, whether I
thought other local governments should support the CVB with greater
funding, and my response was that it was my position that the City
of Roanoke should provide qreater fundin~ for the CVB, but it would
be hard to get Roanoke City Council to provide this additional
funding if no other jurisdiction is willing to come forward, as
well, in a significant and substantial way.
As you know, economic development and the tourism industry has been
the hallmark of my term as your Mayor. The Hotel Roanoke &
Conference Center has been the centerpiece of that initiative, but
we have done a lot of other things, including additional funding
for the CVB, Explore, D-Day Memorial, Transportation Museum,
development of the Railwalk, and we have even begun to discuss
future improvements to Mill Mountain. This has been a progressive
course for our City, and we have taken up this challenge nobly,
leading the way in our region in developing this very lucrative and
successful industry. It is gratifying to me to see that people
from every state and many, many foreign countries are now visiting
"The Star City." Our investment is paying off.
What concerns me about Mr. Herbert's report is that it just does
not go far enough. Frankly, I am not sure that the CVB has fully
The Honorable Vice-Mayor and
Members of Roanoke City Council
October 3, 1996
Page 2
reexamined itself and set challenging goals for itself. If this
Council and this industry is not willing to step up and set forth
a plan for greater funding from businesses and localities for
tourism development, then I do not believe they are meeting their
full potential. We have heard talk for years about how
Chattanooga, Asheville, and Virginia Beach spend more money on
tourism than Roanoke. Now is the time, I believe, for Roanoke to
make another substantial effort to increase tourism in our area, so
that our community can become competitive with other cities.
Our citizens should know that this investment in tourism
development yields a terrific profit for our community in
additional jobs, construction, tax revenue, and income from sources
outside of the valley.
Tourism helps Roanoke thrive, and we need to be forward thinking
and respond to the challenge of doing more to promote Roanoke as a
great place to visit.
I would like to be heard on this matter at another meeting of
Council. Since I will not be at the October 7 meeting, I would
respectfully request, as a courtesy, that the matter be returned to
the City Manager, so that he might bring it forward at another
meeting when I will be present.
Thank you for your consideration.
Sincerely,
David A. Bowers
Mayor
DAB: jas
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 10, 1996
File #60-72-165-178-200-236
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33133-100796 authorizing amendment of the U. S.
Department of Housing and Urban Development Annual Update of the Entitlement
Consolidated Plan for fiscal year 1996-97, in accordance with a report of the City Manager
dated October 7, 1996. Resolution No. 33133-100796 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Attachment
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Glenn D. Radcliffe, Director of Human Development
Diane S. Akers, Budget Administrator
H. Daniel Pollock, Housing Development Coordinator
Frank E. Baratta, Office of Grants Compliance
Alvin L. Nash, Executive Director, Blue Ridge Housing Development Corp., Inc.,
4220 Pinkard Street, S. W., Roanoke, Virginia 24014
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33133-100796.
A RESOLUTION authorizing the City Manager to amend the Annual
Update of the Entitlement Consolidated Plan for FY 1996-97 and
submit said amendment to the United States Department of Housing
and Urban Development (HUD), and to execute documents in connection
with said amendment.
WHEREAS, each year, the City receives Community Development
Block Grant (CDBG) and Home Investment Partnership Program (HOME)
entitlement funds from HUD to implement a variety of community
development programs;
WHEREAS, these programs are outlined each year as an Annual
Update to the Five Year Consolidated Plan;
WHEREAS, citizen hearings were conducted on January 16, April
9, and April 29, 1996, to identify community needs, to review the
1996-97 Annual Update to the Consolidated Plan, and to obtain
citizens' recommendations;
WHEREAS, City Council approved the FY 1996-97 Annual Update on
May 13, 1996, by Resolution No. 32939-051396;
WHEREAS, the Annual Plan was approved by this Council and
submitted to HUD in May, 1996, to ensure timely receipt of new
entitlement funds; and
the
WHEREAS, City Council requested a recommendation concerning
allocation of said new entitlement funds prior to June 30,
1997.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City Manager or his designee is hereby authorized,
for and on behalf of the City, to amend the Annual Update of the
Entitlement Consolidated Plan for FY 1996-97 and submit said
Amendments to HUD, after the required citizen review, provided
there are no compelling objections to the Amendments, and to
execute the appropriate documents in connection with HUD for said
amendments, said documents to be approved as to form by the City
Attorney, all in
October 7, 1996,
accordance with the City Manager's
to this Council.
ATTEST:
report dated
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
October 10, 1996
File #60-72-165-178-200-236
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33132-100796 amending and reordaining certain
sections of the 1996-97 Grant Fund Appropriations, providing for the transfer of
$100,000.00 in unprogrammed HOME funds, in connection with amendment to the 1996-
97 U. $. Department of Housing and Urban Development Annual Update of the Entitlement
Consolidated Plan. Ordinance No. 33132-100796 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Attachment
pc:
W. Robert Herbert, City Manager
James D. Ritchie, Sr., Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
Glenn D. Radcliffe, Director of Human Development
Diane S. Akers, Budget Administrator
H. Daniel Pollock, Housing Development Coordinator
Frank E. Baratta, Office of Grants Compliance
Alvin L. Nash, Executive Director, Blue Ridge Housing Development Corp., inc.,
4220 Pinkard Street, $. W., Roanoke, Virginia 24014
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of October, 1996.
Government of the
exist.
No. 33132-100796.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
&mmromriations
Community Development
HOME Investment Partnership 1995
HOME Investment Partnership 1996
$ 3,120,951
(1-4) ............ 651,000
(5-8) ............ 601,000
1) Administration -
CHDO's
2) Blue Ridge
Housing
Development
Corporation
Operating -
CHDO
3) CHDO's
4) Blue Ridge
Housing
Development
Corporation
(035-052-5303-5234) $ ( 7,550)
(035-052-5303-5335) 7,550
(035-052-5303-5238) (13,671)
Project - CHDO (035-052-5303-5336)
5) Operating
Reserve - CHDO (035-052-5304-5334)
6) Blue Ridge
Housing
Development
Corporation
Operating -
CHDO
7) Project
Reserve - CHDO
(035-052-5304-5335)
(035-052-5304-5340)
13,671
(2,450)
2,450
(76,329)
8)
Blue Ridge
Housing
Development
Corporation
Project - CHDO
(035-052-5304-5336) $ 76,329
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
October 7, 1996
96-36
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Authorization to Amend 1996-97 Consolidated Plan Annual Update and to
Execute a HOME Investment Partnerships Program (HOME) Subgrant
Agreement with Blue Ridge Housing Development Corp., Inc. (BRHDC)
Each year. the City submits a Consolidated Plan Annual Update (Annual Update) to
the U.S. Department of Housing and Urban Development (HUD) in order to receive
Community Development Block Grant (CDBG) and HOME entitlements. The Annual
Update describes the individual programs and projects to be conducted with the funds
awarded to the City.
The current Annual Update was approved by City Council for submission to HUD on
May 13, 1996, by Resolution No. 32939-051396. HUD's verbal approval of the plan
was received June 27, 1996; its official letter of approval was received July 15, 1996.
City Council must approve amendments to the Annual Update. to add, delete or
fundamentally alter planned programs or projects. In addition, the public must be
provided a minimum of thirty (30) days to review and comment on the amendment
before the change can be implemented.
Of each year's HOME entitlement, 15 % must be committed to projects conducted by
agencies certified as Community Housing Development Organizations (CHDOs)
according to HUD criteria. An additional 5 % of each year's HOME entitlement may
be made available to CHDOs for their general operating expenses.
E. The Blue Ridge Housing Development Corporation (BRHDC] has been certified as a
CHDO by the Virginia Department of Housing and Community Development.
II. ~:
BRHDC has submitted a proposal requesting $100.000 in HOME funds to construct
two (2) single-family homes on the 600 block of Loudon Avenue on lots donated to it
by Northwest Neighborhood Environmental Organization (NNEO). Upon completion,
the homes will be sold to HOME-eligible low-income families.
Members of Council
Page 2
III. Issues:
~ requested, $85.000 would be for construction and related
costs, $5.000 for down payment and closing cost assistance and $10.000 for
CHDO operating costs.
Total cost of the project is estimated to be $166.747. To complete the needed
project financing, BRHDC will obtain $66.747 from private lenders. A tentative
commitment of the private financing has been received from an area bank.
The City. has a total of $155.731 in unprogrammed HOME funds. $103.821 of which
must be committed to CHDO projects. In addition, up to $12.295 of the total
unprogrammed funds may be made available for CHDO operating costs.
To implement this new project, City Council must authorize an amendment to the
Annual Update and must authorize execution of an agreement with BRHDC.
HOME funding for this project will require a local match of $22,500. Matching funds
may be cash as well as in-kind contributions from non-federal sources. No outlays of
City funds are anticipated in order to meet the match requirement. The Office of
Grants Compliance will verify and document the matching funds.
A. Cost to the City.
B. Performance in committing funds to CHDO projects.
C. Neighborhood revitalization.
D. Progress in achieving Consolidated Plan goals.
IV. Alternatives:
Authorize the City Manager to amend the 1996-97 Annual Update tO add the
BRHDC CHDO project, including submission of appropriate documents to HUD
following the public review and comment period, if no substantive adverse public
comments are received;
Authorize the City Manager or the Assistant City Manager to execute, and the
City Clerk to attest, a HOME Subgrant Agreement with the BRHDC (similar in
form and content to Attachment A), and amendments thereto, approved as to
form by the City Attorney; and
Members of Council
Page 3
3. Approve the transfer of $100.000 in unprogrammed HOME funds as follows:
$7,550 from CHDO Operating account 035-052-5303-5234
to BRHDC Operating account 035-052-5303-5335
$2,450 from CHDO Operating account 035-052-5304-5334
to BRHDC Operating account 035-052-5304-5335
$13,671 from CHDO Project account 035-052-5303-5238
to BRHDC Project account 035-052-5303-5336
$76,329 from CHDO Project account 035-052-5304-5340
to BRHDC Project account 035-052-5304-5336
a. Cost to the City will be $100.000 in HOME funds, available from the
accounts listed above.
Performance in committing funds to CHDO projects will be assured. Of
the funds being committed, $21,221 is from the City's 1995 HOME grant
and must be committed to CHDO projects by June 30, 1997.
Neighborhood revitalization will be positively affected. Upon completion
of the project, two newly constructed units will have been made available
for homeownership. This will enhance the appearance, property values and
stability of the neighborhood, while increasing the City's stock of decent,
affordable housing.
Progress in achieving Consolidated Plan goals will be made. The project
and funding covered by this Agreement will facilitate new homeownership
through the construction of new infill housing, which is a stated priority
and objective of the plan.
Do not authorize or approve an amendment to the Annual Update, the execution of a
HOME Subgrant Agreement with BRHDC or the transfer of funds.
Cost to the City. will be the potential loss of real estate tax revenues if the project
is not completed.
2. Performance in committing funds to CHDO pro.leers will not be assured.
Neighborhood revitalization would be held back and the stabilizing influence of
additional homeownership would not be obtained.
Members of Council
Page 4
4. Progress in achieving Consolidated Plan goal~ will not be facilitated.
It is
1.
recommended that City Council concur with Alternative A, which would:
Authorize the City. Manager to amend the 1996-97 Annual Update to add the BRHDC
CHDO project, including submission of appropriate documents to HUD following the
public review and comment period, if no substantive adverse public comments are
received;
Authorize the City Manager or the Assistant City Manager to execute, and the City
Clerk to attest, a HOME Subgrant Agreement with the BRHDC (similar in form and
content to Attachment A), and amendments thereto, approved as to form by the City
Attorney; and
3. Approve the transfer of $100,000 in unprogrammed HOME funds as follows:
$7,550 from CHDO Operating account 035-052-5303-5234
to BRHDC Operating account 035-052-5303-5335
$2,450 from CHDO Operating account 035-052-5304-5334
to BRHDC Operating account 035-052-5304-5335
$13,671 from CHDO Project account 035-052-5303-5238
to BRHDC Project account 035-052-5303-5336
$76,329 from CHDO Project account 035-052-5304-5340
to BRHDC Project account 035-052-5304-5336
WRH:FEB
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
Members of Council
Page 5
C~
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Budget Administrator
Housing Development Coordinator
Office of Grants Compliance
Executive Director, Blue Ridge Housing Development Corp., Inc.
Attachment A
AGREEMENT
This Agreement is made and entered into this __
following parties:
day of
, 1996, by and between the
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
Blue Ridge Housing
Development Corporation, Inc.
4220 Pinkard Street
Roanoke, Virginia 24014
WITNESSETH:
WHEREAS, by Resolution No. 33021-070196 the Roanoke City Council approved the 1996 HOME
Investment Partnerships (HOME) program and by Ordinance No. 33020-070196 appropriated funds
therefor; and
WHEREAS, by Resolution No. __ __ the Roanoke City Council approved the execution of a
subgrant agreement between the Grantee and the Subgrantee; and
WHEREAS, the Virginia Department of Housing and Community Development has certified the
Subgrantee to be a bona fide Community Housing Development Organization CCHDO"), as defined by
the U.S. Department of Housing and Urban Development ("HUD"); and
WHEREAS, the Subgrantee is experienced in providing services to and on behalf of citizens of low and
moderate income;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. USE OF HOME FUNDS:
The Subgrantee shall use the funds provided under this Agreement to construct and sell to
HOME-eligible families, as defined below, two single-family houses on the parcels of land
designated as Official Tax Map Nos. 2012014 and 2012015, which the Subgrantee owns on the
600 Block of Loudon Avenue, Roanoke, Virginia. Expenditures may include labor and
materials, title and recording, legal fees, property appraisal, surveying, taxes, inspection and
such other costs related to constructing and selling the properties as may be necessary,
reasonable, and allowable.
b. "HOME-eligible families" -- For the purposes of this Agreement, this term shall mean a family
that will use the property being purchased as its principal residence and whose income, adjusted
Page 1
for family size, does not exceed 80% of the area median income established by HUD and in
effect at the time of sale. The Subgrantee shall prepare and retain with records of the project
documentation that it has determined each homebuyer family's income. Such documentation
shall include the names, ages, and the sources and amounts of income anticipated for the
succeeding twelve months for each individual related by birth, marriage or adoption living in
the same household at the time of the determination. In the event the sale of the property to the
family does not occur within six months of the income determination, a new income
determination shall be made to ensure the family meets the income criteria in effect at the time
of sale.
This Agreement shall be effective as of November 8, 1996, and, unless amended, shall end June
30, 1997. By the specified ending date, the Subgrantee shall have completed the construction of
the houses and closed on their sale to HOME-eligible families.
The total HOME funds to be provided by the Grantee under this Agreement is 5;100.000. Of these
funds, $90,000 may be used for eligible project costs, including up to $5,000 for down payment
and closing cost assistance; not more than $10,000 may be used for eligible CHDO operating
expenses.
4. REQUESTS FOR DISBURSEMENTS OF FUNDS;
ao
Disbursement of funds under this Agreement shall not be requested until the funds are needed
for payment of eligible costs. The amount of each request must be limited to the amount needed
for payment of costs incurred.
Requests for disbursement of funds shall be submitted to the Grantee's Office of Grants
Compliance and shall include copies of the invoices from contractors, businesses or other entities
for the work performed or CHDO operating expenses incurred. To the maximum practicable
extent, requests shall be made using American Institute of Architects (AIA) standardized forms
to document progress payments. Upon approval of the request by the Office of Grants
Compliance and the Grantee's Project Manager, if any, the Grantee shall disburse the funds to
the Subgrantee.
Within thirty (30) calendar days of the last disbursement of funds by the Grantee, the Subgrantee
shall submit to the Office of Grants Compliance and the Project Manager, if any, a final report
summarizing all expenditures and accomplishments.
The Subgrantee shall ensure that the properties constructed under this Agreement comply with the
affordability requirements at 24 CFR 92.254, including, but not limited to, the following:
a. Buyers of the properties shall be HOME-eligible families, as defined in paragraph 1. above;
Page 2
b. The initial purchase price of each property shall not exceed $127,750; and
For a period of up to 15 years, depending on the total amount of HOME funds invested, each
property shall be available for purchase only by a HOME-eligible family; otherwise up to the
full HOME investment shall be repaid to the Grantee. These restrictions will be enforced
pursuant to paragraph 12 of this Agreement. In the event the purchase is financed with a
mortgage insured by HUD, the affordability period shall be equal to the term of the HUD-
insured mortgage.
a. Payment of Proceeds from Sale:
(1)
Upon the Subgrantee's sale of a property cited in paragraph 1, gross proceeds shall be
distributed as follows: first, private lending institutions shall be repaid; second, the
Subgrantee shall recover its funds invested in the project; third, the Subgrantee shall retain
a developer's fee, as defined in subparagraph (2) below; and fourth, the Grantee's HOME
Investment Trust Fund shall be repaid any funds remaining. Should the gross proceeds be
insufficient to allow the Subgrantee to recover its invested funds and/or retain a developer's
fee, the Grantee shall not be liable for the deficiency.
(2) Where the gross proceeds from the sale of the properties cited in paragraph 1. permit, the
Subgrantee shall receive a developer's fee for each property. This fee shall be deemed in
compensation for the effort expended by the Subgrantee associated with conducting the
project. The amount of the fee shall be 7.5 % of the "adjusted project budget,' as defined
in subparagraph (3) below, up to a maximum of $5,000. For projects involving more than
one property, the base for computing each developer's fee shall be the adjusted project
budget divided by the number of properties to be sold to low-income homebuyers under the
project.
(3) For the purposes of this paragraph, the "adjusted project budget" shall mean the total project
budget minus any amounts budgeted as CHDO operating funds or any amounts designated
under this or any other Agreement for use by other entities to provide for relocation of
current tenants of the property(ies), down payment and closing cost or other homebuyer
assistance, or other forms of assistance not directly associated with the production of the
housing.
b. All repayments, interest and returns on the investment of HOME funds shall be returned to the
Grantee within 15 days of receipt by the Subgrantee.
7. PROJECT REOUIREMENT;
The Subgrantee shall comply with the following project requirements set forth in Subpart F of 24
CFR part 92:
Maximum per-unit subsidy amount. The total amount of HOME funds invested shall not exceed
$55,999 for a one-bedroom unit, $68,095 for a two-bedroom unit, $88,091 for a three-bedroom
unit, and $96,697 for a unit with four or more bedrooms.
Page 3
b. P_~L.~dlfi~ Housing assisted under this agreement must, at a minimum, meet the
housing quality standards set forth at 24 CFR 882.109 prior to occupancy. In addition, all
housing that is newly constructed or substantially rehabilitated must meet all applicable local
codes, rehabilitation standards, ordinances, and zoning ordinances. Newly constructed housing
must meet the current edition of the Model Energy Code published by the Council of American
Building Officials.
8. OTHER PROGRAM REQUIREMENTS:
The Subgrantee shall carry out each activity in compliance with all federal laws and regulations
described in subpart H of 24 CFR 92, except that the Subgrantee does not assume the Grantee's
responsibilities for temporary relocation and relocation assistance for displaced persons in 92.353,
environmental review in 92.352 or the intergovernmental review process in 92.359. In particular,
the following provisions apply to the project described in paragraph 1 of this Agreement:
Equal Opportunity and Fair Housing. (1) No person in the United States shall on the grounds
of race, color, national origin, religion, or sex be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any program or activity funded in whole or
in part with HOME funds. (2) To the greatest extent feasible, contracts for work to be
performed in connection with any project under this Agreement shall be awarded to business
concerns which are located, or owned in substantial part by persons residing, in the Roanoke
metropolitan area. (3) To the greatest extent feasible, minority business enterprises and women
business enterprises shall be used when possible in the procurement of property and services.
~ In accordance with the City of Roanoke Affirmative Marketing
Procedures, the Subgrantee shall administer the HOME program so that individuals of similar
income have similar available housing choices, regardless of race, color, religion, sex, national
origin, handicap, or familial status (families with children). Each property owner applying for
participation in the HOME program shall agree to avoid any discrimination on the basis of race,
color, religion, sex, national origin, handicap, or familial status and shall agree to market their
residential units in good faith to inform and attract eligible buyers from all racial, ethnic, and
gender groups.
Co
Minimizing Displaeemeq[, The Subgrantee must ensure that it has taken all reasonable steps to
minimize the displacement of persons (families, individuals, businesses, nonprofit organizations,
and farms) as a result of the activities in paragraph 1. As applicable, and to the extent feasible,
any existing, HOME-eligible residential tenants of the properties identified in paragraph 1 must
be provided a reasonable opportunity to lease or purchase the rehabilitated property. Subject
to the provisions of 24 CFR 92.353, any person displaced by this project shall be afforded
appropriate relocation assistance.
Historic Review, All proposals for HOME-assisted rehabilitation or demolition in the City shall
be submitted to the Grantee for determination of the structure's eligibility for inclusion on the
National Register of Historic Places. If a property is historically eligible, all project plans and
specifications shall be submitted to the Grantee for review as to compliance with Section 106
of the National Historic Preservation Act.
e. ~ Housing assisted with HOME funds constitutes HUD-associated housing for
Page 4
the purpose of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821, et seq.) and
is, therefore, subject to 24 CFR Part 35. In compliance with the regulations referenced herein,
the Subgrantee shall comply with the Grantee's Lead-Based Paint Abatement policies and
procedures. In no case shall lead-based paint be used in the construction or rehabilitation of the
houses referenced in paragraph 1 of this Agreement.
Conflict of Interest. No employee, agent, consultant, officer or appointed official of the
Subgrantee, who is in a position to participate in a decision-making process or gain inside
information with regard to any HOME activities, may obtain a personal or financial interest in
or benefit from any of the activities, or have an interest in any contract, subcontract or
agreement with respect thereto, or in the proceeds thereunder, either for themselves, their family
or business associates, during their tenure or for one (1) year thereafter.
Debarment and Suspension. The Subgrantee will submit to the Grantee's Office of Grants
Compliance all names of contractors and subcontractors hired for any HOME-assisted project,
to determine if such contractors or subcontractors are presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in federal
transactions.
Flood Insurance. The Grantee's Office of Grants Compliance will review all proposed
HOME-assisted projects to determine if they are located in a flood hazard area. If a project is
located in a flood hazard area, the Subgrantee shall ensure that flood insurance under the
National Flood Insurance Program is obtained and maintained for the duration of this
Agreement.
9. CONDITIONS FOR RELIGIOUS ORGANIZATIONS:
The Subgranlee shall not grant or loan any HOME funds to primarily religious organizations for any
activity including secular activities. In addition, HOME funds may not be used to rehabilitate or
construct housing owned by primarily religious organizations or to assist primarily religious
organizations in acquiring housing. In particular, there shall be no religious or membership criteria
for tenants or buyers of any HOME-assisted properties.
10. REVERSION OF ASSETS:
Any portion of the funds obligated to this contract but not expended by the Subgrantee by the ending
date of this Agreement may, at the sole discretion of the Office of Grants Compliance, be
deobligated and made available for other HOME or HOME/CHDO projects, as appropriate.
11. RECORDS AND REPORTS:
a. Project records to be maintained: The Subgrantee shall maintain the following documents and
records, at a minimum, for each project assisted with HOME funds under this Agreement:
(1) Records that demonstrate that each project meets the property standards in 24 CFR 92.251.
(2) Records that demonsa'ate compliance with the requirements in 24 CFR 92.254 for affordable
housing (homeownership), including the initial purchase price and appraised value (after
Page 5
rehabilitation, if required) of the property. Records must be kept for each family assisted.
(3) Records that indicate whether the project is mixed-income, mixed-use, or both, in
accordance with 24 CFR 92.255 or 24 CFR 92.256.
(4) Records evidencing the guidelines adopted by the participating jurisdiction and supporting
the certification for each housing project that the combination of federal assistance to the
project is not any more than is necessary to provide affordable housing, as required by 24
CFR 92.150(c)(1).
b. Period of record retention:
(1) Except as provided in paragraph (b)(2), (b)(3), or (b)(4) of this section, records must be
retained for four years after closeout of the funds.
(2) If any litigation, claim, negotiation, audit, or other action has been started before the
expiration of the regular period specified in paragraph (b)(1) of this section, the records must
be retained until completion of the action and resolution of all issues which arise from it, or
until the end of the regular period, whichever is later.
(3) Records regarding project requirements (subpart F) and subpart H requirements that apply
for the duration of the period of affordability as well as the written agreement and inspection
and monitoring reports must be retained for four years after the required period of
affordability, as applicable.
(4) Records covering displacements and acquisition must be retained for at least three years after
the date by which all persons displaced from the property and all persons whose property
is acquired for the project have received the final payment to which they are entitled in
accordance with 24 CFR 92.353.
c. Access to recor~l~,
(1) The Grantee, HUD and the Comptroller General of the United States, or any of their
representatives, have the right of access to any pertinent books, documents, papers and other
records of the participating jurisdiction, state recipients, and subrecipients, in order to make
audits, examinations, excerpts, and transcripts.
(2) The Subgrantee must provide citizens, public agencies, and other interested parties with
reasonable access to records, consistent with applicable state and local laws regarding
privacy and obligations of confidentiality.
12. ENFORCEMENT OF THE AGREEMENT:
a. In the event the Subgrantee materially fails to comply with any term of the agreement, the
Grantee may suspend or terminate, in whole or in part, this Agreement or take other remedial
action in accordance with 24 CFR 85.43.
b. The Subgrantee shall be liable for repayment of HOME funds expended on any project or
Page 6
activity which the Subgrantee terminates prior to completion without the prior written approval
of the Grantee's Office of Grants Compliance.
The affordability provisions referenced in paragraph 5 of this Agreement shall be enforced by
a written covenant between the Subgrantee and the homebuyer as a condition of sale, and
recorded with the property deed. The covenant shall provide that the Grantee be notified of any
pending resale of the property for the applicable period of affordability. Such covenant shall
be approved as to form by the Grantee. If affordability provisions are not met upon resale of
either of the properties, up to the full the HOME investment, as applicable, shall be repaid to
the Grantee in accordance with paragraph 6 of this Agreement.
13. UNIFORM ADMINISTRATIVE REQUIREMENTS:
As an entity operating independently from the Grantee, the uniform administrative requirements in
24 CFR 92.505 (including those related to procurement of goods and services) and the conflict of
interest provisions found in 24 CFR 85.36 and OMB Circular A-110 do not apply to the Subgrantee.
However, at a minimum, the Subgrantee must have financial accountability standards which
conform to OMB Circular A-133 and to the "Standards for Financial Management Systems" as
detailed in OMB Circular A-110.
14. ~
The Subgrantee shall monitor progress of the HOME-funded project covered by this Agreement,
and shall submit appropriate reports to the Grantee's Office of Grants Compliance. Not less than
annually, the Grantee shall monitor the Subgrantee for records retention and compliance with the
regulations of 24 CFR Part 92, as referenced herein.
15. AI~2xTJALAIIDi~
The Subgrantee shall provide for an annual independent audit of all HOME expenditures in
accordance with 24 CFR part 45 and OMB Cimular A-133. Copies of the audit report shall be due
to the Grantee's City Manager and Director of Finance within thirty (30) days of completion and
not later than thirteen (13) months after the end of the Subgrantee's fiscal year.
16. THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
17. INDEMNITY:
The Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and hold
the Grantee and its officers, employees, agents, volunteers and representatives free and harmless
from any liability on account of any injury or damage of any type to any person or property growing
out of or directly or indirectly resulting from any act or omission of the Subgrantee including: (a)
the Subgrantee's use of the streets or sidewalks of the Grantee or other public property; (b) the
performance under this Agreement; (c) the exercise of any right or privilege granted by or under
this Agreement; or (d) the failure, refusal or neglect of the Subgrantee to perform any duty imposed
upon or assumed by Subgrantee by or under this Agreement. In the event that any suit or
Page 7
proceeding shall be brought against the Grantee or any of its officers, employees, agents, volunteers
or representatives at law or in equity, either independently or jointly with the Subgrantee on account
thereof, the Subgrantee, upon notice given to it by the Grantee or any of its officers, employees,
agents, volunteers or representatives, will pay all costs of defending the Grantee or any of its
officers, employees, agents, volunteers or representatives in any such action or other proceeding.
In the event of any settlement or any final judgement being awarded against the Grantee or any of
its officers, employees, agents, volunteers or representatives, either independently or jointly with
the Subgrantee, then the Subgrantee will pay such settlement or judgement in full or will comply
with such decree, pay all costs and expenses of whatsoever nature and hold the Grantee or any of
its officers, employees, agents, volunteers or representatives harmless therefrom.
18. INDEPENDENT CONTRACTOR:
Services performed under this agreement shall be performed on an independent contractor basis and
under no circumstances shall this agreement be construed as establishing an employee/employer
relationship. The Subgrantee shall be completely responsible for its activities in performing services
hereunder.
19. ~
This Agreement shall be binding upon each of the parties, and their assigns, purchasers, trustees,
and successors.
20. AM.F, hlDMr~I.T~
The Grantee may, from time to time, require changes in the obligations of the Subgrantee
hereunder, or its City Council may appropriate further funds for the implementation of this HOME
project. In such event or events, changes which are mutually agreed upon by and between the
Grantee and the Subgrantee shall be incorporated into this Agreement by written amendment.
21. ~
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST:
FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk
City Manager/Assistant City Manager
P~e8
' ATYEST: FOR THE SUBGRANTEE:
By
, Secretary
By
Alvin Nash, Executive Director
APPROVED AS TO HOME ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROVED AS TO FUNDS AVAILABLE
Assistant City Attorney
Director of Finance
Date
035-052-5303-5335 ($7,550 Operating)
035-052-5304-5335 ($2,450 Operating)
035-052-5303-5336 ($13,671 Project)
Account # 035-052-5304-5336 ($76.329 Pro.iecO
Page 9
CITY OF ROANOKE
Office of the City Clerk
MaW F. Parker, CMCIAAE
City Clerk
October 10, 1996
File #32-60-121-123-217-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33134-100796 amending and reordaining certain
sections of the 1996-97 Capital Projects Fund Appropriations, providing for transfer of
$55,593.00, in connection with replacement of kitchen equipment at the Roanoke City Jail.
Ordinance No. 33134-100796 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Attachment
pc:
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
George C. Snead, Jr., Director of Public Safety
The Honorable W. Alvin Hudson, City Sheriff
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
D. Darwin Roupe, Manager, Supply Management
Diane S. Akers, Budget Administrator
Rosemary R. Trussell, Accountant, Contracts and Fixed Assets
IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA
The 7th day of October, 1996.
No. 33134-100796.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Public Safety
City Jail Expansion (1) ...........................
Capital Improvement Reserve
Capital Improvement Reserve (2) ...................
$ 9,616,739
9,436,206
$ 20,862,523
671,693
1) Appropriated from
General Revenue (008-052-9685-9003) $ 55,593
2) Buildings (008-052-9575-9173) (55,593)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
October 7, 1996
Council Report No. 96-172
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: ROANOKE CITY JAIL ANNEX
I. Backoround:
Bids were received on this project on September 7, 1994, with J. M.
Turner & Company, Incorporated, submitting the Iow bid of
7 4_~.. By negotiation the bid was lowered to 7.~
which was the original contract amount.
Work orogressed very well with Administrative Change Orders to take
care of the unexpected change orders when you remodel two older
buildings to make one and one of those buildings did not have
construction plans.
Jail Addition is 99% complete. Administrative offices were occupied on
February 17, 1996; second floor cells on March 4, 1996; first floor cells
on April 3, 1996; property storage and kitchen addition on May 9, 1996.
The special cells and dormitory are scheduled for occupancy on October
8, 1996, which will be the total occupancy.
D. Three items of significant cost have occurred that were not expected
during construction.
The purchase and installation of additional Bunks and Tables for
160 additional inmates. This was covered by a report to the City
Manager on November 22, 1995. Cost of this addition was
The original dishwasher showed severe signs of wearing out from
having to accommodate 600 inmates instead of the original design
load of 170. In working with the Sheriff and the contractor, we
were able to purchase a new dishwasher that was made to handle
600 inmates, have it installed and working within one day, once the
dishwasher was delivered to the site.
II.
III.
Cost of the dishwasher alone was 4_~4.~.. This was paid for
by an administrative change order and will be reimbursed 25% of
the cost by the Department of Corrections.
The final large ticket item was the replacement of kitchen cooking
equipment (ranges, ovens, kettles) with larger equipment to
accommodate 600 inmates and converting this equipment to natural
gas rather than electric for the sum of $55.593.{)0.
C&u3~,z~J~EtJ~ is as follows:
A. Reolacement kitchen eauiomerlt was ordered on a priority basis, delivered
and installed without missing serving a meal.
This eouioment and installation needs to be oaid for to complete the
City's obligation to the Contractor and close out the project. The Sheriff
contributed his year-end surplus funds to the City before he knew the
project contingency account did not have enough funds left to cover the
cost.
Issues in order of importance are as follows:
A. Engineerina Concern8
B. Funding
IV. Alternatives in order of feasibility are as follows:
Authorize the transfer of $55.593.00 from the Capital Improvement
Reserve- Buildings Account (008-052-9575-9173) to the Jail Account
No. 008-052-9685-9065.
Enoineering concerns were met in that this equipment was
purchased and installed without having to miss the preparation of
inmate meals.
Fundiqg in the amount of $55,593.00 is available in the Capital
Improvement Reserve - Buildings Account.
B. ~the transfer of funding.
1. Contractor would not be paid in a timely fashion for the additional
work.
Fundiqg would remain in the Capital Improvement Reserve
Buildings Account.
J]~ is that City Council concur in Alternative "A" and take the
following action:
Authorize the Director of Finance to transfer _~ from the
Capital Improvement Reserve - Buildings Account (008-052-9575-
9173) to the Jail Account No. 008-052-9685-9065.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/fm
Att: Change Order Summary
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Administration & Public Safety
City Sheriff
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Manager, Supply Management
Budget Administrator
Accountant, Contracts and Fixed Assets
SUMMARY OF CHANGE ORDERS,
PURCHASE ORDERS & PAYMENT VOUCHERS
CHANGE
ORDER
Relocate storm drain piping between the present
Jail and the Data Safe Building.
Delete door glass, add threshold; delete concrete in
Addition No. 1; add hardware sets SH-8 and SH-9;
delete door glass and fire ratings; change door
widths, change inmate lockers in dormitory space;
delete door 200; add areaway drain; delete fire
damper; hardware changes requested by the Sheriff.
Change mirrors, grab bars and shower seats in
security area to secure type; add sump pump to
Electric Room (below grade); add additional bend to
18" reinforced concrete storm drain, required to miss
an existing obstruction.
Add roof drain at Penthouse; change door No. 154,
264 locks to security hardware; revisions in electric
Room 161; change swing of door 178; install chill
water lines between new and existing jail above ceiling;
change door 208 hardware; additional security lock
keys (39); change door 263 to pair of doors.
Add security bars in large ducts from security area;
add radio (City) conduit to roof; electricity to smoke
removal control panel; revise floor drains; enlarge
ducts for smoke detectors; modify/move variable
air volume boxes in ducts; change lockers in Rooms
262 and 263.
Modify visitation telephones; extend partition at out-
door recreation; add control dampers; miscellaneous
electric changes.
Addition of smoke and fire damper controls for the
smoke control and fire alarm systems; install bullet
resistant glass in Sheriff's first floor office; addition
of thermal expansion tanks for two hot water heaters;
modify exhaust duct for gas dryers as requested by
AMOUNT
3,739.00
$9,945.00
$2,247.00
$5,437.00
$14,362.00
$14,007.00
$14,686.00
o
10.
11.
12.
VDOC*; addition of automatic dialer for fire alarm system as required
by Fire Marshal.
* Virginia Department of Corrections
Install privacy screens in non-contact visitation rooms
150 and 251.
$16,773.00
Addition of pre-action panel to activate the pre-action
fire alarm panel (not U.L. rated for this purpose); back
flow preventers for hot and cold water pipes to washing
machines; protective cages for fire alarm devices in day
rooms, sally ports, dormitory and outdoor recreation
areas as per VDOC; addition of transfer duct silencers
per VDOC request; revise ductwork in penthouse to
exhaust smoke removal to outside away from fresh air
intake; addition of access doors to HVAC terminal units
per City of Roanoke maintenance; revise ductwork in
first floor Mechanical Room 113, same as penthouse
above; addition to intercom at Control Room 256 per
Sheriff's request; relocate metal detector controls;
addition of lights above cell pods in crawl spaces;
relocation of light in conflict with TV in Dorm 123.
824,855.00
Addition of inertia bases for existing washing machines
when moved to new laundry on second floor; connect
HVAC VAV boxes to emergency power (to operate in
case of fire); add pass-thru box for Control Room 250;
modify entrance steps at Sheriff's entrance per VDOC.
821,827.00
Interconnect duct and room smoke detectors; add
smoke detectors and pull stations per VDOC; relocate
7 smoke dampers; interlock day room and sallyport doors.
823,427.00
Removal of rigid duct and replace with flexible duct in
cell chases to provide access to chase; add nine smoke
dampers; additional insulation to exhaust such in
Mechanical Room 113; additional GWB work required
by existing building conditions; add glass to Door 100
for safety of deputy; modify existing doors as required
to meet code and required conditions; add surveillance
cameras at doors 118 and 215; modify Exam Room
157; extend condensate and freezer lines from walk-in
refrigerator and freezer; modify exterior stair and hand-
rails at Main Jail entrance to meet job conditions.
$24,962.00
13. $22,099.00
14.
15.
PURCHASE
JV03070
07269
12396
JV02082
61936
69287
69287
JV10096
77571
78160
78159
78550
78872
JV05105
79267
79823
79427
80209
Smoke control system modifications; add sprinklers to
property storage 156; insulate drain pipes in Rooms
107 and 108; add exhaust fans in ductwork in Rooms
104A and 250A.
Miscellaneous electrical changes; first floor smoke
control and damper changes; add trowel applied
floor in Corridor 155; rework HM frame at main
entrance; add fire alarm devices; add exit lights
per VDOC; change one-way glass in Polygraph 114;
add Iockset to Door 175.
Added security sealant in cell walls (fabricated walls)
(fabricated cells) and paint; GWB additions as required
by job conditions.
ORDERS:
Advertising
HDH Technical
HDH Technical
Advertising
HDH Technical
HICO, Inc.
Removal of Asbestos
HICO, Inc.
Removal of Asbestos
Advertising
Harris Office Furniture
Professional Network Services
Jail Computer Wiring
Professional Network Services
Jail Cable TV Network
C. P. Chemical
Foam Cell walls
for Sound Deadening
Wurtec
Purchase telephones
Advertising
Budget Signs
Signs in unsecure areas
Hobart
Dishwasher
Sign Graphics
Painted signs in secure areas
Security Detention Equip. Co.
Additional Bunks and Tables
O9/27/93
03/23/94
07/22/94
09/09/94
11/09/94
01/26/95
01/26/95
05/08/95
10/19/95
11/08/95
11/08/95
11 ~22~95
11/30/95
12/04/95
12/13/95
12/13/95
12/19/95
01/25/96
$24,419.00
$10,131.00
$138.00
564.00
2,120.00
24.15
2,428.00
15,550.00
2,960.23
499.20
86,855.00
14,975.95
6,060,00
7,586.66
691.06
144.34
1,667.48
40,421.00
1,068.75
74,420.00
79823
80356
78767
77512
77877
77878
79172
81668
77881
83441
83440
79823
83440
Cabletron Systems
National Guardian
Connect fire alarm ringer to
Monitoring Station
C S Business Sytems
Printers
KTK Associates
Hot Tray Meal
C S Business Systems
Computers
ASAP Business Systems
Software
Valley Communications
Radios
Gallery 3
Art, Frames, Hanging
Network Connections
Software
Gilmore Plant & Bulb Co., Inc.
Planting Materials
Yagle Nursery
Shrubbery
Swartz Restaurant Supply
Dishwasher
Yagle Nursery
PAYMENT VOUCHERS
37224
37229
37237
40836
40846
40849
43021
C. P. Chemical
Additional Foaming
Fuel Oil & Equipment
Fill Emergency Generator Tank
Professional Network Services
Additional Computer Cable
Sign Graphics
Add Dormitory Painted Signs
Harris Office Equipment
3 lamps
Gallery 3
Additional Framed Art
Security Detention Equipment, Inc.
Leg support for upper bunks & bed
rails & steps
01/26/96
01/30/96
02/13/96
02/16/96
02/22/96
02/27/96
02/27/96
03/13/96
03/18/96
05/09/96
05/19/96
06/26/96
07/26/96
Total:
01/16/96
01/23/96
01/3O/96
04/08/96
04/15/96
04/16/96
05/13/96
28,236.95
139.64
3,458.00
11,700.00
10,068.00
6,240.00
4,625.00
2,359.50
2,469.00
267.75
275.00
40,421.00
275.00
9368,708.66
9786.66
539.93
505.35
491.35
489.96
78.50
6,546.00
43030
JVl1071
46083
46086
46065
46O89
46067
44579
DeHart Tile & Floor Service
Tile wall behind new Dishwasher
and repair kitchen floor
Advertising
Security Detention Equipment, Inc.
Protective handrails in kitchen &
hall (from food carts)
Security Detention Equipment, Inc.
Add electric door locks to
Doors116&117
Childress Irrigation Co.
Repaired leak in irrigation pipe
J. M. Turner & Co., Inc.
Remove divider wall & replace and
rebuild for access to Mayor's
parking lot.
J. M. Turner & Co., Inc.
Remove curb as required,
replace with brick pavers,
tree wells and new curb in
front of Jail (Campbell Avenue)
J. M. Turner & Co., Inc.
05/16/96
06/07/96
06/11/96
06/14/96
07/01/96
07/01/96
07/02/96
08/08/96
2,375.00
158.58
1,438.00
856.00
205.00
5,020.00
23,049.00
Total 946,183.33
CITY OF R O_../INOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
City Clerk
October 10, 1996
File #360
Sandm H. Eaki
Deputy City Cie
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At the regular meeting of the Council of the City of Roanoke on Monday, October 7, 1996,
Council Member White requested that you report to Council within 30 days with a status
report on the City's utilization of minority/women owned businesses.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Attachment
pc:
Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
Charles M Huffine, City Engineer
MARY E PARI~ER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 10, 1996
File #301-389-472
Kannan Sraedher
Branch Sales Manager
Bell Atlantic Network Integration, Inc.
Interstate Business Park
3719 Saunders Avenue
Richmond, Virginia 23227
Dear Ms. Sreedher:
I am enclosing copy of Resolution No. 33135-100796 accepting the bid of Bell Atlantic Network
Integration, Inc., for purchase of Local Area Network, Switches, and Hubs, including appropriate
installation and training and the first year's maintenance; authorizing the option to renew the
maintenance agreement for years two through five; and rejecting all other bids made to the City.
Resolution No. 33135-100796 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Gdsso, Director of Finance
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Arohie W. Harfington, Manager, City Information Systems
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 10, 1996
File #301-389-472
Dennis AIIfrey
Project Coordinator
Cabletron Systems
P. O. Box 5005
Rochester, New Hampshire 03866-5005
Gentlemen:
Michael Stepp
Branch Manager
Carolina Cable and Connector
6901-L Downwind Road
Greensboro, North Carolina 27409
Michael R. Lundy
Manager- Enterprise Tech
Anixter, Inc.
5000 Cox Road, Suite 130
Glen Allen, Virginia 23060
I am enclosing copy of Resolution No. 33135-100796 accepting the bid of Bell Atlantic Network
Integration, Inc., for purchase of Local Area Network, Switches, and Hubs, including appropriate
installation and training and the first year's maintenance; authorizing the option to renew the
maintenance agreement for years two through five; and rejecting all other bids made to the City.
Resolution No. 33135-100796 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, October 7, 1996.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the
abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of October, 1996.
No. 33135-100796.
A RESOLUTION accepting a certain bid for the purchase of Local Area Network, Switches,
and Hubs, including appropriate installation and training and the first year's maintenance from Bell
Atlantic Network Integration, Inc., upon certain terms and conditions; authorizing the option to
renew the maintenance agreement for year two through five; and rejecting all other bids made for
such items.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Bell Atlantic Network Integration, Inc., to purchase Local Area
Network, Switches, and Hubs, including appropriate installation and training and the first year's
maintenance, at a total cost of $156,615.00, is hereby ACCEPTED.
2. The Cit3~s Manager of Supply Management is hereby authorized and directed to issue
any required purchase orders for the purchase of such Local Area Network, Switches, and Hubs, and
the City Manager or the Assistant City Manager is authorized to execute, for and on behalf of the
City, any required documents with respect to the aforesaid items, including any documentation to
provide the City with an option to renew the maintenance agreement for year two through five for
a cost not to exceed $80,464.00, as more particularly described in the City Manager's report of
October 7, 1996, such documents to be in such form as shall be approved by the City Attorney,
3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
ATTEST:
City Clerk.
Roan6ke, Virginia
October 7, 1996
96-354
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
SUBJECT:
Bids to purchase Local
Area Network, Switches
And Hubs
Bid No. 96-6-58
Background on the subject in chronological order is:
The City Information Systems Department (CIS) provides
information systems services for all City departments including
application processing computers, workstation equipment, data
networks, and associated services.
City Council authorized the purchase of a major new application
processing computer in January, 1995. City Council was
informed at that time that a study of the City's data networldng
needs for the future would be conducted.
CIS conducted the study in fiscal year '94-'95. Results of the
study including recommendations were presented to the
Information Technology Committee (ITC) in October, 1995.
Recommendations included the implementation of an enterprise-
wide, fiber optic, data network system to be implemented in
phases. Phase I included the downtown complex which consist of
the Municipal South, Municipal North, City Jail, and Police
Buildings.
The Data Network project was proposed to City Council by the
City Manager in December, 1995 as part of the CMERP program.
The program was approved by City Council at that time.
Local Area Network, Switches and Hubs
Bid No. 96-6-58
Page 2
The Data Network pro!ect for the downtown complex consist of
two components. These include the cabling and the network
electronic equipment.
Cabling for the project has been bid; a contract has been awarded;
and completion is expected in September.
Bid specification~ for the network electronic equipment were
developed and were sent to thirteen (13) vendors on July 3, 1996.
A public advertisement was published in the Roanoke Times and
Roanoke Tribune.
II.
Ho
All bids appropriately received were publicly opened and read in
the Office of Supply Management at 2:00 p.m. on July 23, 1996.
Current Situation is:
Four (4) bid responses were received. One (1) of the responses
contained a base bid and two (2) alternative bids. A tabulation of
all bids received is attached.
All bids were evaluated in a consistent manner by representatives
of the following departments:
Public Works
City Information Systems
Supply Management
Specifications specifically requested information and cost on the
system, installation, training and estimate maintenance in order
to identify a life cycle cost for a period of five (5) years.
Local Area Network, Switches and Hubs
Bid No. 96-6-58
Page 3
Bid evaluations are as follows:
The lowest initial bid, submitted by Anixter, Inc., their
base bid, did not provide maintenance cost as required by
the specifications. This exception is substantial and cannot
be waived as an informality.
The second lowest initial bid, submitted by Carolina Cable
and Connector did not provide installation and training
cost or maintenance cost as required by the specifications.
These exceptions are substantial and cannot be waived as
an informality.
The third lowest initial bid, submitted by Cabletron
Systems was, after evaluating life cycle cost, higher in cost
than the next bid response.
The lowest responsible bid, meeting specifications,
including life cycle cost was submitted by Bell Atlantic
Network Integration, Inc. Their initial bid was in the
amount of $124.215. Training and installation will cost
$I 1.225 and Maintenance cost over a period of five (5)
years will be $101.639.
A comparison of the bid response using five (5) year life
cycle costs is shown on attachment "A' of this report.
III. Issues in order of importance are:
1. Need
2. Compliance with Specifications
3. Funding
Local Area Network, Switches and Hubs
Bid No. 96-6-58
Page 4
IV. Alternatives in order of feasibility are:
City Council to authorize the purchase of Local Area Network,
Switches and Hubs, the appropriate installation and training
thereof and the first year maintenance from Bell Atlantic Network
Integration, Inc. for the cost of $156.615. Also authorize the
option to renew maintenance agreements for years two (2)
through five (5) for a cost, not to exceed $80,464.
Need for enhanced capability of providing information
systems services would be accomplished.
Compliance with Specifications has been met by the
response submitted by Bell Atlantic Network Integration,
Inc.
Funding for this acquisition is available in City
Information Systems Account 013-052-9800-9003.
City Council not authorize the purchase of Local Area Network,
Switches and Hubs.
Need for providing enhanced capability for systems services
would not be accomplished with this alternative.
Compliance with Specifications would not be a factor in
this alternative.
Funding available and designated for this project would not
be expended at this time.
Local Area Network, Switches and Hubs
Bid No. 96-6-58
Page 5
Recommendation:
City Council concur with Alternative "A" and authorize the
purchase of Local Area Network, Switches and Hubs, the
appropriate installation and training thereof and the first year
maintenance from Bell Atlantic Network Integration, Inc. For the
cost of $156.615. Also authorize the option to renew
maintenance agreements for years two (2) through five (5) for a
cost, not to exceed, $80,464.
CC:
B. Re!ect all other bids.
City Attorney
Director of Finance
City Cleric
Director of Public Works
Director of Utilities & Operations
Management & Budget
Manager, City Information Systems
Manager, Supply Management
Respectfully Submitted,
W. Robert Herbert,
City Manager
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Mary F. Parker, CMCIAAE
City Clerk
CITY OF RO 4NOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 10, 1996
File #60-217-237
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33136-100796 amending and reordaining certain
sections of the 1996-97 Capital Projects Fund Appropriations, in connection with transfer
and appropriation of funds for the Roanoke River Flood Reduction Project. Ordinance No.
33136-100796 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 7, 1996.
Sincerely,
Ma ~'~F. p~a rker~, ~ M~C/~E
City Clerk
MFP:gd
Attachment
pc:
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Rosemary R. Trussell, Accountant, Contracts and Fixed Assets
Diane S. Akers, Budget Administrator
D. Darwin Roupe, Manager, Supply Management
Marsha C. Fielder, Commissioner of the Revenue
IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA
The 7th day of October, 1996.
No. 33136-100796.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Other Infrastructure
Roanoke River Flood Reduction
(1) .................
$ 7,750,534
3,043,139
1) Appropriated from
General Revenue (008-056-9620-9003) $1,616,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
II.
Honorable Mayor and Members of City Council
Roanoke, Virginia
October 7, 1996
Council Report No. 96~166
Dear Mayor Bowers and Members of City Council:
Subject: APPROPRIATION OF BUDGETED AMOUNT TO ROANOKE RIVER
FLOOD REDUCTION PROJECT
I. J~ackoround on the subject in chronological order is as follows:
A. Local Cooeerati0n Aareement (LEA) was executeH with the Army Corps of
Engineers on June 25, 1990.
Commitment to fund under the LCA was 5% local cash match for project and
construction costs, 100% for lands and easements, 100% for relocation costs, and
50% for the recreation trail.
$1.616.000 was Droarammed into the aeoroved Citv buda~[ for fiscal years 1996
and 1997 for support of this project.
Current situatior] is as follows:
Funds oroorammed. $1.616,000. need to be transferred to the appropriate Capital
Fund project account.
Ii ' ' f scal years.
Ii ' ~n future '
~ in order of importance are as follows:
C. Project accounting
IV.
~,lternativ~s in order of feasibility are as follows:
A. Council aeerove the transfer and a~orooriation of $1.616.00~'~: $808,000 from
General Fund account number 001-004-9310-9508, to Capital Projects Fund, and
transfer $808,000 from Capital Fund undesignated fund balance account number
008-3325 to Capital Project Fund account number 008-056-9620-9003, Roanoke
River Flood Reduction.
Costs for the local share of this project are estimated to be in excess of
~. At the appropriate time, as major construction starts,
the previously approved bond issue of $7,500,000 will be issued.
Honorable Mayor and Members of City Council
APPROPRIATION OF BUDGETED AMOUNT TO ROANOKE RIVER
FLOOD REDUCTION PROJECT
October 7, 1996
Page 2
~ as previously identified, will be placed in the proper
account to provide funds for preliminary project expenses until such
time as major construction begins and bonds are issued.
~ requires that available funds be placed in the proper
account.
Council choose not to transfer the available fun~.~ to the appropriate project
account.
~ will not change.
~will remain in the General Fund until some disposition
s approved by Council.
Proiect accountiqrj is a moot issue.
Recommendatigq is that City Council concur in Alternative A, and take the following
specific actions:
A. ~ransfer $808.000 from General Fund account number 001-O04-9310-9508, to
Capital Projects Fund, and transfer $808,000 from Capital Fund undesignated fund
balance account number 008-3325 to Capital Project Fund account number
008-056-9620-9003, Roanoke River Flood Reduction.
Respectfully submitted,
WRH/JGR/kh
W. Robert Herbert
City Manager
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 10, 1996
File #60-72-236-472
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33138-100796 accepting funds from the State
Department of Fire Programs, for the procurement of materials and equipment for training
and development and fire suppression equipment. Resolution No. 33138-100796 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Director of Public Safety
Diane S. Akers, Budget Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of 0¢tober, 1996.
No. 33138-100796.
A RESOLUTION accepting a certain Fire Program Fund Grant from the Commonwealth of
Virginia's Department of Fire Programs and authorizing execution of any required documentation
on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the offer made to the City by the
Commonwealth of Virginia's Department of Fire Programs of a Fire Program Fund grant in the
amount of $118,893.00, such grant being more particularly described in the report of the City
Manager, dated October 7, 1996, upon all the terms, provisions and conditions relating to the receipt
of such funds.
2. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the acceptance of such grant and
to furnish such edditionai infonnation as may be equ,red by the Commonwealth.
r '
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF R O 4NOKE
Office of the City Clerk
October 10, 1996
File #60-72-236-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33137-100796 amending and reordaining certain
sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of
$118,893.00 in connection with funds received from the State Department of Fire Programs
for procurement of materials and equipment for training and development and fire
suppression equipment. Ordinance No. 33137-100796 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Attachment
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director of Public Safety
Diane S. Akers, Budget Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of October, 1996.
No. 33137-100796.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the Usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Public Safety
Fire Program FY97
Revenue
$2,017,220
118,893
Public Safety
Fire Program FY97
1) Training and
Development (035-050-3227-2044)
2) Recruitment and
Development (035-050-3227-2065)
3) Other Equipment (035-050-3227-9015)
4) State Grant
Revenue (035-035-1234-7219)
$ 21,000
7,500
90,393
118,893
$2,017,220
118,893
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
October 7, 1996
Council Report S96-407
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Fire Program Fund
Background concerning this subject is as follows:
i~re Pro ram Fund was established by the General Assembly effective
October 4, 1985, pursuant to Section 38.1-44.1 of the Code of Virginia.
The sunset clause requiring expiration of this fund July 1, 1990 has now
been removed; thus, the City's annual allocation of state funds will continue
indefinitely.
Co
Revenue to support this program is derived from a 0. 8 % surcharge on al/
fire insurance premiums collected throughout the Commonwealth.
~ require that funds received are non-sut~vlantinE and
may not be used in replacement of existing local funding, l~unds must be
used in accordance with the provisions established by the State Department
of Fire Programs.
Funds provided by this program may be used for the following:
1. Fire Service Trainin : The fire department may use money received
to purchase training equipment, to employ outside training
instructor(s) and to reimburse tuition for approved training classes.
2. Regional l~re Service Trainin~ Faci!i~ex: Funds may be used to
construct, improve and expand regional fire service training
facilities.
Fire_t~ehtintr Equipment/Anparatua.: Funds may be used to purchase
fire apparatus, specialized response vehicles, fire hose, forcible entry
tools, ladders and radio equipment.
Mayor Bowers and Members of Council
October 7, 1996
Page 2
Personal Protective Clothing: Funds may be used to purchase
helmets, eye protection equipment, protective hoods, boots, coats,
pants, and gloves.
E. ~ of funds are as follows:
Constructiot~ to improve and expand any training facilities other than
Regional Fire Service Training Facilities.
tS'ret~ghting eauipmenJt other than that equipment and appurtenances
attached thereto required and used at the scene of a fire to deliver
water or other extinguishing agents on the fire, remove smoke and
gases, protect property from smoke and water damage and assure the
fire is extinguished.
Personal protective clothing that does not meet, at a minimum, the
National Fire Protection Association Standards in effect at the time
the purchase is made.
~ to the counties, cities and towns pursuant to this
subsection shall not be used directly or indirectly to supplant or
replace any other funds appropriated by the counties, cities and
towns for fire service operations. Such funds shall be used solely
for the purposes of fire service training, constructing, improving and
expanding regional fire service training facilities, purchasing
firefighting equipment or purchasing protective clothing and
equipment for firefighting personnel. (Code of Virginia Section
38.2-126 sub-paragraph B).
F. Local cash match is not required.
II.
Current situation is:
Roanoke City's allocation o~f $118, 893. O0 was electronically transferred to
the City Treasurer on July 2, 1996. These funds were deposited in account
//035-035-1234-7219.
Mayor Bowers and Members of Council
October 7, 1996
Page 3
· o ci action is eeded o o al a eta ro Hat th e
~ and authorize the Director of Finance to establish revenue estimates
and appropriation accounts in the Grants Program Fund to purchase the
following equipment and supplies in accordance with provisions of this
program:
III.
pi're Suvl~ression Equivmen. t - $72,2.5~: Purchase of fire hose,
nozzles, and appliances. Also purchase Incident Command related
materials and hydraulic rescue tools for vehicle extrication.
2. Trainin~ and Develol~ment-~_~21. O00. To purchase training films,
books and
manuals to be used in the department's training program
and to provide training, education and development for personnel.
3. -Recm. itment & Development $7.500~. Purchase public education
material for grade school children, e.g., coloring books, classroom
materials, films, etc. Purchase materials related to a campaign for
the recruitment of women and minorities.
4. Personal.Protective Clotbin~ $18,14d. Purchase fire boots, coats,
pants, and helmets for fire s~uppression purposes.
Is_sues in .order of importance are:~
A. Need.
IV.
A~/tern.a. tives ia ord~er of feasi~bility are/.
A. Ci Council acc t un sro the State De artrnent o Pi're Pro rams,
and authorize the Director of Finance to establish revenue estimates and
appropriation accounts for the procurement of materials and equipment for
training and development and fire suppression equipment.
1. Need exists to purchase training aids and fire suppression equipment,
as detailed previously.
Mayor Bowers and Members of Council
October 7, 1996
Page 4
Funds availabili~_ would be met with acceptance of the Fire
Programs Fund allocation.
!Tt'~ Council not accent the City's allocatio,, fi.om the State Department of
Fire Programs. -
Need still exists to purchase training aids and fire suppression
equipment.
2. Funds ava!!abilitl would remain through the Fire Programs Fund.
V. Recommendation:
City Council adopt Alternative ,,I which would authorize the following
actions:
~ by the City Manager of the grant award.
Aonroprialion o1'$118. 893. O0 with corresponding revenue estimates
to accounts established by the Director of Finance in the Grant
Projects Fund.
WRH/JG/vds
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Safety
Budget Administrator
Respectfully submitted,
City Manager
Mary F. Parker, CMC/AAE
City Clerk
CITY OF R O 4NOKE
Office of the City Clerk
October 10, 1996
File #60-72-236-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33137-100796 amending and reordaining certain
sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of
$118,893.00 in connection with funds received from the State Department of Fire
Programs, for the procurement of materials and equipment for training and development
and fire suppression equipment. Ordinance No. 33137-100796 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
MFP:gd
Attachment
Mary F. Parker, CMC/AAE
City Clerk
pc:
W. Robert Herbert, City Manger
George C. Snead, Jr., Director of Public Safety
Diane S. Akers, Budget Administrator
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 14, 1996
File #72-178-236-304
Ralph Douglas
Regional Administrator
United States Department
of Health and Human Services
Runaway and Homeless Youth Program
Program Operations Division
Family and Youth Services Bureau
P. O. Box 1182
Washington, D. C. 20013
Dear Mr. Douglas:
I am enclosing copy of Resolution No. 33140-100796 authorizing acceptance of a grant from the
United States Department of Health and Human Services to provide services at the City's Cdsis
Intervention Center (Sanctuary); and authorizing execution of the necessary documents. Resolution
No. 33140-100796 was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, October 7, 1996.
Sinceraly,
Man/F. Parker, CMC/AAE'
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Gdsso, Director of Finance
Glenn D. Radcliffe, Director, Human Resources
Andrea B. Krochalis, Manager, Cdsis Intervention Center
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tragubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33140-100796.
A RESOLUTION authorizing the acceptance of a grant
States Department of Health and Human Services to
the City's Crisis Intervention Center (Sanctuary);
execution of the necessary documents.
from the United
provide services at
and authorizing the
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the United States
Department of Health and Human Services' Runaway and Homeless Youth
Program Grant to be used to augment client services at the City of
Roanoke's Crisis Intervention Center through the Sanctuary Outreach
Program as set out and described in the City's application for said
grant.
2. The City Manager, W. Robert Herbert, or the Assistant City
Manager, and the City Clerk, are hereby authorized to execute, seal and
attest, respectively,
required to accept the grant.
by the City Attorney.
3. The City Manager is
additional information as may
Department of Health and Human Services
acceptance of the grant.
the grant agreement and all ancillary documents
Said documents to be approved as to form
further directed to furnish such
be required by the United States
in connection with the City's
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 15, 1996
File f~60-72-178-236-304
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33139-100796 amending and reordaining certain
sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of
$90,000.00, to provide services to runaway and homeless youth at the City of Roanoke's
Crisis Intervention Center (Sanctuary). Ordinance No. 33139-100796 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Andrea B. Krochalis, Manager, Crisis Intervention Center
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
H:~I~iENDAK)GTOBER.7
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of October, 1996.
No. 33139-100796.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT
that certain
ORDAINED by the Council of the City of
Roanoke sections of the 1996-97 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Approgriation
Health and Welfare
Runaway and Homeless Youth Grant 1996-97 (1-5) ....
Revenue
Health and Welfare
Runaway and Homeless Youth Grant 1996-97 (6) ......
$3,424,559
90,000
$3,424,559
90,000
1) Regular Employee
Salaries
2) FICA
3) Administrative
Supplies
4) Training and
Development
5) Program
Activities
6) Federal Grant
Receipts
(035-054-5133-1002) $ 68,966
(035-054-5133-1120) 16,865
(035-054-5133-2030) 400
(035-054-5133-2044) 1,500
(035-054-5133-2066) 2,269
(035-035-1234-7243) 90,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
October 7, ][996
Report #96-563
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Count:it:
SUBJECT:
Acceptance of United States Department of Health and
Human Services funds under the provisions of the Runaway
and Homeless Youth Act to provide services to runaway and
homeless youth at the City of Roanoke's Crisis
Intervention Center (Sanctuary).
BACKGROUND
The City of Roanoke has received Program Grant
Number 03CYO269/08 in the amount of $9~000 from
the U.S. Department of Health and Human Services to
administer Sanctuary's Outreach program for runaway
and homeless children.
Funds are for use September 1, 1996 through August
31, 1997. The funds are used to cover the salaries
of three quarters of the Outreach Coordinator's
position, a Group Home Counselor II, a Groap Home
Counselor I position and related program
activities.
The U.S. ~gpartment of Health and Human Serw[ces
awards grants for services in three year cycles.
The total grant project period is carrently
September 1, 1995 through August 31, 1998.
Accomplishments during the grant period have
included:
2.
3.
4.
5.
Provided weekly parent education/support
groups.
Provided weekly youth educat ~on/support groups.
Regular participation in schoo] student
support teams by staff.
Served over one hundred and thirty families.
Special art therapy projects including the
Norwich Community Mural, Downtewn Learn
Center Children's Mural, United Way Day of
Caring Mural and mural on Scooch's Restaurant.
Established therapeutic recreation program for
at r|sk youth.
Served an average monthly popu]ation of
fourteen clients and their families.
The Honorable Mayor and Members
Page 2
October 7, 1996
of City council
II. ISSUES
Bedspace - an increased need for therapeutic
placement exists in the community.
A waiting list of six to thirty children often
exists for placement at the Crisis
Intervention Center. Referrals for placements
come from schools, Juvenile and Domestic
Relations District Courts, police departments,
and self referrals are also accepted.
Sanctuary Outreach works with c]ients from the
Crisis Intervention Center waiting list and
provides services to eliminate or reduce the
need for removal from home.
B. Budqe~
III.
ALTERNATIVES
ao
Authorize the City Manaqer to execute required
documents to accept the United States Department of
Health and Human Services' Runaway and Homeless
Youth Program Grant, Number 03CYO269/08 and
appropriate $90,000.00 in the Grant Si)ecia] Revenue
Fund.
Bedspace Sanctuary Outreach (:an continue to
provide services to clients until bedspace is
available.
Budget - Funds have been approved for use in
the City. Local funding is in-kind funding
for:
This
Budget
Center,
program.
a. Supervision from Sanctuary Crisis
Intervention Center Program Manager.
b. City of Roanoke ' s financia 1 and
support services.
c. Rent and utilities.
d. Motor vehicle use.
in-kind contribution is included in the
for- Sanctuary Crisis Intervention
which provides support to this
The Honorable Mayor and Members
Page 3
October 7, 1996
of City Council
Do not authorize the City Manager to accept the
United States Department of Health and Human
Services' Runaway and Homeless Youth Program Grant,
Number 0BCYO269/08.
Bedspace Clients on the Sanctuary waiting
list will receive no services until bedspace
is available.
Bj)dget - Funds already received by the City
wi 11 have to be returned to the U.S.
Deparl;ment of Health and Human Services.
IV.
RECOMMENDATIONS
Authorize the City Manager to execute grant
agreement and ancillary documents required to accept
the United States Department of Health and Human
Services' Runaway and Homeless Youth Program Grant,
Number 03CYO269/08.
~ApproDr~_ia~t_'_e $90,000.00 of Federal grant; funds to
the following revenue and expenditure accounts to
be established in the Grant Special Revenue Fund by
the Director of ~' -
1002 Reg Employee Salaries
1120 FICA
2030 Admin Supplies
2051 Travel
2066 Program Activities
Total
$68,966
$16,865
$ 400
$ 1,500
~ 2,269
$9O,OOO
Federal Grant Revenue
$90,000
Respectfully Submitted,
W. Robert Herbert
City Manager
The Honorable Mayor anti Members of City Council
Paqe 4
October 7, 1996
C(~.:
Glenn D. Radcliffe, Director of Human Resources
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane Akers, Budget Administrator
Andrea Krochalis, Program Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 14, 1996
File #72-76-163-236
Richard D. Holcomb, Commissioner
Virginia Department of Motor Vehicles
P. O. Box 27412
Richmond, Virginia 23220
Dear Mr. Holcomb:
I am enclosing copy of Resolution No. 33142-100796 authorizing acceptance of a Drug
Abuse Resistance Education Grant made to the City of Roanoke by the Virginia
Department of Motor Vehicles, in the amount of $1,500.00. Resolution No. 33142-100796
was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Vickie S. Tregubov, Grants Compliance Monitor
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33142-100796.
A RESOLUTION authorizing the acceptance of a Drug Abuse
Resistance Education Grant made to the City of Roanoke by the
Virginia Department of Motor Vehicles.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Drug Abuse
Resistance Education Grant in the total amount of $1,500.00 from
the Virginia Department of Motor Vehicles.
2. The City Manager or the Assistant City Manager is hereby
authorized to accept, execute, and file on behalf of the City of
Roanoke any and all appropriate documents required to obtain such
grant, as more particularly set forth in the report to this Council
dated October 7, 1996.
3. The City Manager is further directed to furnish such
additional information as may be required in connection with the
City's acceptance of such grant or with such project.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 15, 1996
File ~60-72-76-163-236
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33141-100796 amending and reordaining certain
sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of
$1,500.00, in connection with a Drug Abuse Resistance Education Grant made to the City
of Roanoke by the Virginia Department of Motor Vehicles. Ordinance No. 33141-100796
was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Vickie S. Tragubov, Grants Compliance Monitor
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of October, 1996.
No. 33141-100796.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riation
Health and Welfare
DMV Mini-Grant 1996-97
~evenue
Health and Welfare
DMV Mini-Grant 1996-97 (2) ........................
1) Program
Activities (035-054-5175-2066) $ 1,500
2) State Grant
Receipts (035-035-1234-7226) 1,500
$3,426,059
1,500
$3,426,059
1,500
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
October 7, 1996
Roanoke, Virginia
Report # 96-564
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT:
DEPARTMENT OF MOTOR VEHICLES (DMV) MINI-GRANT
I. BACKGROUND
A. The City of Roanoke fl'he Roanoke Valley Drug and Alcohol Abuse Council)
was notified of a mini-grant available through the DMV.
B. Mini- ~g..~_~ of up to $1500 are available through the DMV to fund
trainings/workshops. The funds are provided on a reimbursement basis.
C. An apnlication for a $1500 mini-£rant was made by the Roanoke Valley Drug
and Alcohol Abuse Council to help pay for Dr. Harold Crossley's honorarium.
Dr. Harold Cr ssle is a nationally renowned expert on the pharmacology of
drugs and their effects on the body. The Roanoke Valley Drug and Alcohol
Abuse Council sponsored an all-day training on March 28, 1996 featuring Dr.
Crossley. The training was offered for free and targeted school and law
enforcement personnel, and substance abuse treatment and prevention
professionals. It was attended by over 150 people who had overwhelmingly
positive feedback for the training.
CURRENT SITUATION
A. Notification from DMV was received indicating that the Roanoke Valley Drug
and Alcohol Abuse Council got the $1500 mini-grant.
B. The City of Roanoke has received the $1500 check from the DMV.
C. Funds from the mini-~rant will be appropriated to the Roanoke Valley Drug
and Alcohol Abuse Council.
D. ~ will supplement funds already appropriated from the City to the
organization through the Citizens Services Committee.
Mayor and Members of Council
Page 2
October 7, 1996
ISSUES
A. Need for fundin
B. Timing
C. Cost to the City
IV. ALTERNATIVES
A. City Council accept the $1500 mini-grant from the Department of Motor
Vehicles.
Need for Fundin . The Roanoke Valley Drug and Alcohol Abuse
Council will use the funding towards its mission of establishing a
community-wide norm of intolerance for substance abuse through a
variety of substance abuse awareness and prevention activities.
2. Timing. The mini-grant must be accepted in order for funds to be
properly appropriated.
Cost to the City. The Roanoke Valley Drug and Alcohol Abuse
Council received funding for FY '95-'96 through a Community
Development Block Grant from the City of Roanoke. No additional
funding is required.
B. City Council not accept the $1500 mini-arant from the Demnment of Motor
Vehicles.
Need for Funding. The Roanoke Valley Drug and Alcohol Abuse
Council will lose $1500 in funding which would be used to provide
substance abuse awareness and prevention activities.
2. Timing. Not an issue.
3. Cost to the City, No impact. The Roanoke Valley Drug and Alcohol
Abuse Council has been appropriated funds through the Citizens
Services Committee.
Mayor and Members of Council
Page 3
October 7, 1996
V. RECOMMENDATION
A. City Council concur with Alternative A and accept the $1500 mini-erant from
the Devartment of Motor Vehicles.
1. Aporopriate $1500 to accounts to be established by the Director of
Finance in the Grant Fund.
2. Authorize the City Manager or his designee to execute the mini-grant
from the Department of Motor Vehicles on behalf of the City of
Roanoke.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/gek
CC:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane Akers, Budget Administrator
Glenn Radcliffe, Director of Human Development
Office of Grants Compliance
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax; (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 14, 1996
File #5-236
U. S. Department of Justice
Office of Justice Programs
633 Indiana Avenue, N. W.
Washington, D. C. 20531
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 33143-100796 accepting a Law Enforcement Block
Grant, in the amount of $120,000.00, and authorizing execution of any required
documentation on behalf of the City. Resolution No. 33143-100796 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
M. David Hooper, Chief, Police Department
Vickie S. Tregubov, Grants Compliance Monitor
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33143-100796.
A RESOLUTION accepting a certain Law Enforcement Block Grant from the
Commonwealth of Virginia's Bureau of Justice Assistance and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the offer made to the City by the
Commonwealth of Virginia's Bureau of Justice Assistance of a Law Enforcement Block Grant in the
amount of $120,000.00, with the City's providing $13,333.00 in local match, such grant being more
particularly described in the report of the City Manager, dated October 7, 1996, upon ail the terms,
provisions and conditions relating to the receipt of such funds.
2. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the acceptance of such grant and
to furnish such additional information as may be required by the Commonwealth.
ATTEST:
City Clerk.
October 7, 1996
The Honorable David A. Bowers, Mayor
And Members of City Council
Roanoke, Virginia
RE: Law Enforcement Block Grant Participation
Dear Mayor Bowers and Members of Council:
During August of this year we received notice from the Bureau of Justice Assistance
that the City of Roanoke would be eligible to apply for a direct award of $120,000 if the
City provides a $13,333 match to be used over a twenty-four month period for crime
prevention activities. When the notice was received, insufficient time was available to
process the grant application and receive City Council approval for filing. The Police
Department contacted the Bureau of Justice Assistance requesting an extension of time
or other adjustments and the request was denied, therefore the application was not filed.
On September 24, the Bureau of Justice Assistance notified my office that
funds will be available to the City of Roanoke under this direct grant program if our
application is filed immediately. This letter is to request City Council enact an authorizing
resolution permitting the City Manager to apply for the above referenced funds. The local
match is available in the Police Department budget.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:w
October 7, 1996
TO:
Honorable Mayor and Members of City Council
FROM: James D. Grisso, Director of Finance
SUBJECT: August Financial Report
This financial report covers the period July through August of thc 1996-97 fiscal year. The following
narrative discusses revenue and expenditure trends to date.
REVENUE
Total General Fund revenues reflect an increase of 3.66% or 273,000, on a year to date basis, compared
to FY96. Variances in specific categories of revenue are as follows:
General Property Taxes have decreased $718,000 or 43.14% with both real estate taxes and personal
property taxes showing a decline. Neither of these categories typically has significant activity in the early
months of the fiscal year. The decrease in real estate taxes is due to a timing difference in receiving
payments from mortgage servicing companies. Personal Property taxes are lower due to lower
memorandum assessments and greater refunds on a year-to-date basis in the current year. This category
will become more comparable as the year progresses.
Other Local Taxes are up 6.95% or $259,000 in FY97. This is due to an increase of about 5% in sales
tax revenue, higher gas and telephone utility taxes, increased recordation and probate taxes and greater
business license taxes. E911 telephone surcharge tax revenues have also risen in the current year due to
an increase in the tax rate.
Permits, Fees and Licenses are up 29.5% or $31,000 due to increased revenues from electrical
inspections, building inspections, and street opening permits. These categories were all below their
historical averages throughout FY96.
Fines and Forfeitures increased $24,000 or 15.78% due to increased General District Court fines and
higher court judgment collection fees.
Revenue from the Use of Money and Property increased $17,000 or 9.56% due to a timing difference
in the payment of monthly rent from Social Services in Municipal North from FY96 to FY97. In FY96, the
rent was collected September 1, but in FY97 it was received August 29.
Grants-in-Aid Commonwealth have increased $649,000 or 76.34%. This is due to earlier receipt in FY97
of the ABC tax, similar to the situation with the rent mentioned above, as well as increased shared expense
for the Sheriffs department due to additional employees resulting from the City Jail expansion. Also, the
welfare funding from the State for the month of August was not received in FY96 until September 1
whereas it was received on August 29 of the current year.
Honorable Mayor and Members
of City Council
October 7, 1996
Page 2
Miscellaneous Revenue has increased $31,000 or 32.72% because a surplus sale was held in August 1996
versus July of the prior year. The current year sale generated more revenue as well as being held earlier.
Internal Services have increased 9.97% or $19,000 due to increased billings by Engineering, Street
Maintenance, and Building Maintenance.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 5.44% or $1,700,000 since FY96.
Variances in individual expenditure categories are discussed on the following page.
General Government expenditures have decreased $255,000 or 13.28%. This is primarily due to the
establishment ora separate fund for Risk Management in FY97, instead of including it in the General Fund
as was the case last year. Risk Management's expenditures through July of last year were approximately
$204,000, mostly due to self-insured auto claims and insurance premiums for fiscal year 1996 coverage.
Real Estate Valuation has also incurred lower expenditures compared to last year when the office relocation
and renovation was underway.
Judicial Administration expenditures have decreased 8.36% or $55,000. Fees for professional services
were higher in FY96 in the Clerk of Circuit Court when various printing and binding services were needed.
The Law Library has incurred lower expenditures for publications and subscriptions and for equipment
purchases. The Commonwealth's Attorney has incurred lower personnel and witness services costs.
Public Safety expenditures have increased 9.01% or $477,000, mostly due to increased expenditures at
the Jail resulting fi.om the expansion. Personal services have increased by nearly $200,000 or 25%. Costs
of electric service, medical services, food and wearing apparel are also up, while reimbursements are lower
through August of the current year. Emergency Medical Services expenditures are up as well in FY97 due
to increased personal services, CIS charges and fees paid to the third party which services EMS billings.
Public Works expenditures have risen $408,000 or 8.36%. Snow Removal expenditures have risen due
to purchases of chemicals. Street Lighting costs are up about $60,000 due to higher electric costs in FY97
where two monthly bills have been paid versus FY96 when only one had been paid through August. Solid
Waste Management's landfill disposal and fleet management costs have risen. Engineering expenditures
are up $170,000, mostly due to bridge inspection contracts of $143,000 in the current year compared to
none in FY96 because they were contracted during September of that year. Engineering expenses related
to real estate acquisition have also increased, as budgeted.
Health and Welfare expenditures have increased 15.74% or $361,000. Cultural and Human Services
contributions have increased by nearly $200,000. This is partially due to the fact that some contributions
are being paid earlier in FY97 than last year and partially because some contributions were previously
included in the Parks, Recreation and Cultural category. Social Services costs have risen due to increased
personal services costs, foster care and daycare due to an increased demand for these services. CSA
Honorable Mayor and Members
of City Council
October 7, 1996
Page
expenditures have risen by about $80,000 as well, continuing the trend exhibited over the past year of
increased children in the program and increased costs to care for the children.
Parks, Recreation and Cultural expenditures have decreased $84,000 or 8.41%. Contributions to cultural
and human services organizations which were included in this category in the past are now reported as
Health and Welfare expenditures. As such, the contributions to Center in the Square, the Virginia Museum
of Transportation and Roanoke Sister Cities are now in that category.
Nondepartmental expenditures have increased $227,000 or 9.42% due to increased transfers to the Civic
Center and Transportation Funds. This category consists primarily of transfers to other funds and varies
from year to year based on budgeted transfer requirements.
I would be pleased to answer any questions which City Council may have regarding the Monthly Financial
Statements.
JDG/AHA/ps
Attachments
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AUGUST 31, '1996
Balance July 1,1996
Ordinance
Number
33O67
33075
Depa~ment
Dire~orofU~lifiesand Operations
Recreal~on
Balance August 31, 1996
Purpose
City's Share of Governmental
Elec~ic Rate Negotia§on Costs
Roanoke City Bo~dng Association
Equipment Purchases
$367,576
(23,086)
(15,00~
$329~90
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Properbj Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Folfeitures
Revenue from Use of Money and Property
Grants-in-,Nd Commonwealth
Grants-in-,Nd Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1- Aug 31 July 1- Aug 31 Pementege Revenue Estimate
1998-96 1996-97 of Change Estimates Received
$1,662,547 $945,341 (43.14) % $62,236,700 1.52%
3,732,735 3,992,121 6.95 % 48,446,356 8.24%
107,593 139,333 29.50 % 562,200 24.78°/0
147,278 170,524 15.78 % 875,500 19.48%
179,325 196,464 9.56 % 1,138,326 17.26%
850,067 1,498,982 76.34 0/0 33,913,844 4.42%
9,948 (100.00) % 25,000
482,883 453,130 (6.16) 0/0 3,312,010 13.68o/0
94,355 125,226 32.72 % 310,500 40.33%
182,437 200,621 9.97 "/0 1,824,000 11.00o/0
$7,44~9,168 $7,721,742 3.66 % $152,644,436 5.06%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Year to Date for the Period
Current Fiscal Year
Percent of
July 1- Aug 31 July 1- Aug 31 Percentage Unencumbered Revised Budget
1995-96 1996-97 of Change Balance Appropriations Obligated
General Government $1,917,724 $1,663,055 (13.28) %
Judicial Adminisfration 661,414 606,102 (8.36) "/0
Public Safety 5,289,272 5,765,927 9.01%
Public Works 4,878,369 5,286,146 8.36 "/0
Health and Welfare 2,292,959 2,653,958 15.74 %
Parks, Recreation and
Cultural 997,660 913,726 (8.41) %
Community Development 216,162 203,806 (5.72) "/0
Transfer to Debt Se~ce
Fund 6,442,584 6,775,198 5.16 %
Transfer to School Fund 6,135,957 6,437,901 4.92 %
Nondepartmental 2,403,163 2,629,503 9.42 0/0
Total $31,236,264 $32,936,322 8.44 %
$8,463,340 $10,126,395 16.42%
3,465,006 4,071,108 14.89%
31,529,238 37,295,165 15.46%
17,454,134 22,740,280 23.25%
17,350,440 20,004,398 13.27"/0
3,940,809 4,854,535 18.82%
1,140,415 1,344,221 15.16%
2,535,602 9,310,800 72.77%
32,189,505 38,627,406 16.67o/0
3,405,246 6,034,749 43.57%
$121~73,735 $154~09,087 21.33%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State SaFes Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1-Aug 31 July 1-Aug 31 Percentage Revenue Estimate
1995-96 1996-97 of Change Estimates Received
$318,509 $715,259 124.56 % $8,090,895 8.84%
4,229,430 4,534,926 7.22 % 30,904,880 14.67%
56,348 (84,695) (250.31)% 2,353,996 N/A
106,964 157,485 47.23 % 2,732,706 5.76%
6,135,957 6,437,901 4.92 % 38,627,406 16.67%
2,521,236 1,049,853 (58.36) % 1,963,664 N/A
$13,368,444 $12,810,729 (4.17)% $84,673,547 15.13%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Exr~enditures_
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Year to Date for the Period
July 'l-Aug 31
1995-96
$4,190,066
529,928
231,606
2,403,669
166,731
972,256
2,113,605
1,775,882
July l-Aug 31
1996~7
$3,826,391
444,519
189,183
Current Fiscal Year
2,072,148
226,702
652,628
1,680,457
1,963,664
Percent of
Percentage Unencumbered Revised Budget
of Change Balance Appropriations Obligated
(8.68)% $58,971,516 $62,797,907 6.09%
(16.12)% 2,684,307 3,128,826 14.21%
(18.32)% 2,664,708 2,853,891 6.63%
(13.79)% 7,441,423 9,513,571 21.78%
35.97 % 3,338,994 3,565,696 6.36%
(32.87) % 652,628 100.00%
(20.49)% 445,692 2,126,149 79.04%
10.57 % 1,963,664 N/A
Total
$12,383,743 $11,055,692
(10.72) % $75,546,640 $86,602,332 12.77%
3
CI'FY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF AUGUST 31, 1996
Expenditures Unexpended Outstanding Unencumbered
Budget To Data Balance Encumbrances Balance
General Government $8,722,521 $6,458,538 $2,263,983 $303,443 $1,960,540
Judicial Administration 37,540 37,540
Public Safety 9,561,146 9,315,156 245,990 63,984 182,006
Education 19,859,397 11,150,937 8,708,460 7,684,183 1,024,277
Community Development 1,041,000 82,269 958,731 958,731
Recreation 468,491 317,393 151,098 145,363 5,735
Streets and Bridges 13,365,432 9,886,185 3,479,247 2,048,709 1,430,538
Sanita~on Projects 3,165,363 3,101,736 63,628 6,020 57,608
Tra~c Engineering & Communic~ons 1,775,300 1,375,798 399,502 39,760 359,742
Other Infrastructure Projects 6,134,534 3,812,678 2,321,856 167,500 2,154,356
Capital Improvement Reserve 20,918,116 20,918,116 20,918,116
Total $86,048,840 $45,538,229 $39,510,611 $11,417,693 $28,092,918
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1996
Operating Revenue
Commercial Sales
Domestic Sales
Industrial Sales
Town of V~nton
County of Roanoke
City of Salem
Customer Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest Revenue
Rent
Miscellaneous Revenue
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Income
1996 1995
$559,486 $550,579
482,279 488,554
36,435 40,790
3,929 5,187
355,022 283,378
883
89,040 59,455
1,527,074 1,427,943
213,903 232,497
599,613 450,804
156,462 156,462
969,978 839,763
557,096 588,180
52,280 10,706
845 650
6,047 9,812
(2S3,810)(1)
(204,638) 21,168
$352A58 $609,348
Note (1)
This amount represents interest paid on the 1992 Water Bonds. Interest was previously
capitalized as part of the construction costs related to the Carvins Cove improvements,
which were substantially complete in February 1996.
5
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1996
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue
Interest on Investments
Miscellaneous Revenue
Total Nonoperating Revenue
Net Income
1996
$1,270,287
164,574
45,143
166,767
18,956
35,053
21,108
1,721,888
252,623
735,865
155,911
1,144,399
577,489
67,443
4,909
72,352
$649,841
1995
$1,091,902
163,502
33,620
174,269
11,905
12,395
11,793
1,499,386
256,142
537,926
155,911
949,979
549,407
33,650
5,900
39,550
$688,957
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1996
Operating Revenue
Rentals
Parking Fee
Event Expenses
Adver~sing
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Transfer from Materials Control Fund
interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Income
1996
$42,484
2,592
13,393
475
7,454
6,526
72,924
147,664
173,323
63,860
384,847
(311,923)
879,771
2,728
528
883,027
$571,104
1995
$71,077
10,193
10,928
460
16,743
16,962
4,858
131,221
146,092
179,024
63,860
388,976
(257,755)
779,636
114,896
2,574
749
897,855
$640,100
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST, 1996
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Operating Expenses
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Transfer from General Fund
Transfer from Materials Control Fund
Interest on Investments
Miscellaneous
Operating Subsidy for GRTC
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Income
1996
$58,391
74,390
28,344
78,134
46,600
21,211
307,070
98,213
86,752
184,965
122,105
1,001,133
(2,828)
4,131
(15o,o00)
(121,847)
730,589
$852,694
1995
$51,406
53,225
29,414
71,971
28,085
20,316
254,417
95,933
86,752
182,685
71,732
872,665
43,165
450
1,123
(100,000)
(112,791)
704,612
$776,344
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1996
Operating Revenue
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Interest on Investments
Proceeds from Nursing Home
Total Nonoperating Revenue
Net Income
1996
$1,830
48,056
151,607
201,493
199,580
65,806
3,938
269,324
(67,831)
545,022
2,676
547,698
$479,867
1995
$5,857
49,119
176,210
231,186
206,861
88,173
3,938
298,972
(67,786)
504,210
1,381
50,000
555,591
$487,80~
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1996
1996
CONFERENCE
COMMISSION (1) CENTER {2) TOTAL
1998
Operating Revenue
Commission
Conference Center
$ $ $
275,146 275,146
155,002
Total Operating Revenue
275,146 275,146 155,002
Operating Expenses
Commission
Conference Center
Depreciation Expense
9,238 9,238 (17,376)(3)
267,346 267,346 233,316
74,013 4,168 78,181 75,562
Total Operating Expenses
83,251 271.514
(83,251) 3,632
354,765 291,502
Operating Income (Loss)
(79,619) (136,500)
Nonoperating Revenue (Expenses)
Proceeds from Brick Sales
Interest on Investments
Conference Center
75 75 225
630 630 1,816
(2,399) (2,399) (2,273)
Total Nonoperating Revenue
{Expenses)
705 (2,399) ( 1,694) (232)
Net Income (Loss)
($82,546) $1,233 ($81,313) ($136,732)
Notes to Financial Statement:
{1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference
Center, as provided by Doubletree Management.
(3) Reversing entry fi.om FY 96.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 2 MONTHS ENDING AUGUST 31, 1996
TOTALS
C~ty
Information Materials Management Utility Line Fleet Risk (1)
Systems Control Services Services Management Management 1558 1586
$397,744 $29,547 $34,641 $511,958 $340,430 $863,208 $2,177,528 $1,386,638
3~7,744 25,647 34,641 811,g68 340,430 883,208 2,177,828 1,388,;38
210,707 15,541 8,226 356,822 182,837 25,520 799,653 742,758
49,910 1,636 14,444 91,396 87,856 1,066,561 1,311,803 301,127
53,555 305 7,066 28,754 181,934 271,624 271,623
3t4,182 ~7,482 2~,738 47e,g72 462,827 1,0~2,081 2,383,080 1,316,608
~3,862 12,06~ 4,506 34,~g (112,187) (228,873) (206,662) 71,t30
Operating Revenue
Charges for Ser~ces
Total Operating Revenue
Operating Expenses
Personal Ser~ces
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperatlng Revenue (Expenses)
Interest Revenue
Transfer from General Fund
Transfer to Civic Center Fund
Transfer to Transportation Fund
17,763 (1,435) 1,870 11,204 10,986 67,519 107,907 21,437
177,692 67,253 244,945 50,000
(114,896}
(43,165)
Net Nonoperating Revenue
(Expenses)
166,468 (1,438) 1,870 11,204 78,239 G7,61g 362,862 (86,824)
$278,017 $10,630 $6,778 $46,1~0 ($33,~8) ($161,354) $147,300 ($16,4~4)
Net Income (Loss)
Note (1) 11ts Risk Management Fund was established on July t, t gg~.
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED AUGUST 31, 1996
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE cITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED AUGUST 31,1996.
~ENERAL
/WATER
I SEWAGE
IClVlC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
CITY INFORMATION SYSTEMS
~IATERIALS CONTROL
MANAGEMENT SERVICES
I UTILITY LINE SERVICES
FLEET MANAGEMENT
PAYROLL
IR SE MANAGEMENT
PENSION
I SCHOOL BOARD
!FDETC
I GRANT
TOTAL
$9,713,997.28 $7,899,002.35
6,873,607.03 507,476.78
21,781,403.63 1,572,447.77
266,762.43 17,941.87
109,238.16 118,724.74
35,749,207.56 166,275.12
226,905.08 104,764.62
67,628.02 0.00
8,797,456.23 7,200,938.24
1,960,083.81 158,700.45
(127,50990) 105,114.33
207,094.61 16.50
1,245,819.26 166,245.58
1,247,221.82 4,205.10
3,064,136.85 4,953,866.23
(240,686.51) 9,655,602.31
704,833.31 490,207.28
5,690,245.17 6,854,758.23
(13,126.49) 128,704.44
245,385.80 310,735.47
$.97,569,~703.15 $40,415,7~27.41
$18,904,163.09 t
2,515,505.70
1,1
135,897.31
916,707.57
1,096,679.86
91,854.51
3,478.53 64 49.49
7,163,989.17
104,243.75
69,743.45 (92,139.02)
7,306.50
46,845.83
208,223.18
15,260,039.44
24,892.02
791,611.11
2,62539258 9919610,82
58,102.66 57,47529
358,604.11 197,5 t 7.16
$52,202,069.11 $55,783,361.45
$5,210,880.50
4,784,615.51
20,565,514.69
372,173.70
(296,000.44'~
5,497,789.31
240,657.06
247,026.78
8,117,970.59
279,939.29
137,360.58
222,570.44
1,436,557.68
833,595.39
(240,281.36'~
0.00
81,488.70
10,680,995.94
81,255.50
482,856.63i
$56 736 96~6.491
CERTIFICATE
HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED AUGUST 31, 1996.
THAT SAID FOREGOING:
CASH:
CASH ON HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL PAPER
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
22;523 88
4;979~i 16~67
i50~
DATE: SEPTEMBER 12, 1996
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 2 MONTHS ENDING AUGUST 31, 1996
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
1996
$754,906
270,187
1,013,105
~55,435
$2,043,633
1995
$567,893
505,638
807,320
54,75~1
$1,935,602
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income
$1,353,815
(22,001) (1)
54,133
8,855
1,404,802
$638 831
$1,474,645
(5,134) (2)
40,769
5,008
1,515,288
$420 314
(1) Reversal of accruals made at June 30, 1996
(2) Reversal of accruals made at June 30, 1995
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AUGUST 31, 1996
A_ssets~
Cash
investments:
(market value: 1996 $208,240,217
1995 $189,266,094)
Due from Other Funds
Other Assets
Total Assets
1996
$403,119
174,118,062
3,056
18,000
$174,542,237
1995
$81,049
159,887,438
2,573
18,000
$159,989,060
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Total Liabilities
$690,445
690,445
173,212,961
638,831
173,851,792
$174,542,237
$640,543
640,543
158,928,203
420,314
159,348,517
$159,989,060
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
14
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.V~, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 16, 1996
File #15-110-178
CERTIFIED MAIL - RETURN RECEIPT REQUESTEI3
Mr. Thaddeus H. Hale, Jr.
4740 Mews Hills Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Hale:
At a regular meeting of the Council of the City of Roanoke held on Monday, October 7,
1996, on motion, duly seconded and adopted, you were removed as a Commissioner of
the City of Roanoke Redevelopment and Housing Authority, inasmuch as you have missed
five consecutive regular meetings of the Board of Commissioners absent exigent
circumstances.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Willis M. Anderson, Chairperson, City of Roanoke Redevelopment and
Housing Authority Board of Commissioners, P. O. Box 6359, Roanoke, Virginia
24017-0359
Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Sandra H. Eakin, Deputy City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 7, 1996
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I am advised that Thaddeus Henry Hale, Jr., has been absent from five consecutive
regular meetings of the Board of Commissioners of the Roanoke Redevelopment and
Housing Authority.
Numerous efforts to contact Mr. Hale to inquire if there were exigent circumstances that
compelled his absences and to further inquire of his continuing interest in serving on the
Board of Commissioners of the Authority have been unsuccessful. However, I am advised
that Mr. Hale is presently residing in the State of Florida.
The City Attorney has given Mr. Hale notice that City Council is considering his removal
and will provide Mr. Hale or his representative an opportunity to be heard at the City
Council meeting of October 7, 1996. Subsequent to according Mr. Hale or his
representative the opportunity to be heard, the City Attorney advises that, if Council
desires to remove Mr. Hale as a member of the Board of Commissioners, Council should
adopt the attached motion.
With kindest personal regards, I am
Sincerely yours
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
September 11, 1996
Mr. Thaddeus H. Hale, Jr.
4740 Mews Hills Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Hale:
It has been charged that you have missed five consecutive meetings of the Board of
Commissioners of the Roanoke Redevelopment and Housing Authority. City Council
believes that the work of the Housing Authority is critical in providing safe and sanitary
dwelling accommodations for persons of Iow income. City Council has, therefore, directed
that I inquire as to whether any exigent circumstances have compelled your absences and
as to your continued interest in serving on the Board of Commissioners of the Authority.
I will provide your response to the City Council members for their review. Thank you in
advance for your response to this request.
With kindest regards, I am
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
REDEVEmPM r
AND HOUSING
AUTHORITY
Misc.
Council
08/19/96
Partners in Progress
August 13, 1996
Ms. Mary F. Parker, CMC
City Clerk
City of Roanoke
215 Church Avenue S.W., Room 456
Roanoke, Va 24011
Dear Ms. Parker:
In accordance with Ordinance No. 26305 dated December 27, 1995, please be advised that
Commissioner Henry Hale has been absent fi.om our regular Board of Commissioners meetings on
four consecutive dates, those being May 13, 1996, June 10, 1996, July 8, 1996 and August 12,
1996.
Yours truly,
Executive Administrative Assistant
P.O. Box 6359 · Roanoke, Virginia 24017-0359
2624 Salem Turnpike, N, W. · Roanoke, Virginia 24017-5334
Telephone (540) 983 928l · TDD (540) 983-9217 · Fax (540) 983-9229
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 14, 1996
File #27-53-223-458
SANDRA H. EAKIN
Deputy City Clerk
J. Lyndon Wall, President
Bryant Electric Co., Inc.
P. O. Box 4819
Archdale, North Carolina 27263-4819
Dear Mr. Wall:
I am enclosing copy of Ordinance No. 33145-100796 accepting the bid of Bryant Electdc Co., Inc.,
for the Tinker Creek Interceptor Sewer Replacement, upon certain terms and conditions; authorizing
the proper City officials to execute the requisite contract for such work; and rejecting all other bids
made to the City for the work. Ordinance No. 33145-100796 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W~ Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
The Honorable Marsha C. Fielder, Commissioner of the Revenue
Diane S. Akers, Budget Administrator, Office of Management and Budget
MARY E PAR~ CMC~AA~
City Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 14, 1996
File #27-53-223-458
SANDRA H. EAKIN
Deputy City Clerk
George D. Waller, President
W. L. Halley and Co., Inc.
P. O. Box 40646
Nashville, Tennessee 37204
John Walker, Vice-President
Mendon Pipeline, Inc.
Box 429
Mendon, New York 14506
Larry G. Conner, Sr., President
Aaron J. Conner General Contractor, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
Michael M. Branch, Vice-President
Branch Highways, inc.
442 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Gentlemen:
I am enclosing copy of Ordinance No. 33145-100796 accepting the bid of Bryant Electdc Co., Inc.,
for the Tinker Creek Interceptor Sewer Replacement, upon certain terms and conditions; authorizing
the proper City officials to execute the requisite contract for such work; and rejecting all other bids
made to the City for the work. Ordinance No. 33145-100796 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, October 7, 1996.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the
abovedescdbed project.
Sincerely,
Mary F. Parker,
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33145-100796.
AN ORDINANCE accepting the bid of Bryant Electric Company, Inc., for the Tinker Creek
Interceptor Sewer Replacement, upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City offidals to execute the requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Bryant Electric Company Inc., in the total amount of $5,596,895.00, for
the Tinker Creek Interceptor Sewer Replacement, as is more particularly set forth in the October 7,
1996, report to this Council, such bid being in full compliance with the City's plans and specifications
made therefor and as provided in the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and ali other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy C~y C~rk
October 15, 1996
File #2-20-28-30-468-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33146-100796 providing for acquisition of certain property
dghts needed by the City for the intersection widening at the intersections of Old Mountain Road and
Nelms Lane, N. E., and King Street and Berkley Road, N. E.; setting a certain limit on the
consideration to be offered by the City;, and providing for the City's acquisition of such property rights
by condemnation, under certain circumstances. Ordinance No. 33146-100796 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
pc:
Wilbum C. Dibling, Jr., City Attorney
James D. Gdsso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
Diane $. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33146-100796.
AN ORDINANCE providing for the acquisition of certain property
rights needed by the City for the intersection widening at the
intersections of Old Mountain Road and Nelms Lane, N.E., and King
Street and Berkley Road, N.E.; setting a certain limit on the
consideration to be offered by the City; providing for the City's
acquisition of such property rights by condemnation, under certain
circumstances; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the intersection widening in connection with the
safety improvements at the intersections of Old Mountain Road and
Nelms Lane, N.E., and King Street and Berkley Road, N.E., the City
wants and needs certain property rights on eight parcels of land as
set forth in the report and attachments thereto from the Water
Resources Committee dated October 7, 1996, on file in the Office of
the City Clerk. The proper City officials are authorized to
acquire the necessary property rights for the City from the
respective owners for such consideration as the City Manager may
deem appropriate, subject to certain limitations and subject to
applicable statutory guidelines. All requisite documents shall be
upon form approved by the City Attorney.
2. A public necessity and use exists for the acquisition of
said property rights and immediate acquisition by purchase or
condemnation is necessary and expedient.
3. The City Manager is directed to offer on behalf of the
City to the respective owners of the property such consideration as
he deems appropriate; provided, however, the City's total net
effective share of the project cost shall not exceed the total
amount of $714.00 without further authorization of Council. Upon
the acceptance of any offer and upon delivery to the City of a
deed, approved as to form and execution by the City Attorney, the
Director of Finance is directed to pay the respective consideration
to the owner of the interest conveyed, certified by the City
Attorney to be entitled to the same.
4. Should the City be unable to agree with the owner of any
property rights to be acquired as to the compensation to be paid or
other terms of purchase or settlement, or should the owner be a
person under disability lacking capacity to convey said property
rights or should the whereabouts of the owner be unknown, the City
Attorney, is authorized and directed to institute condemnation or
legal proceedings to acquire for the City the appropriate property
rights.
5.
the City
City for
Virginia
project.
Attorney,
In instituting or conducting any condemnation proceeding,
Attorney is authorized to make motion on behalf of the
a right of entry pursuant to S25-46.8 of the Code of
(1950), as amended, for the purpose of commencing the
The Director of Finance, upon request of the City
shall be authorized and directed to draw and pay into
Court the appropriate sums in connection with such proceedings.
6. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
October 7, 1996
Report No. 96-355
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Right-of-Way Acquisition for Two (2) VDOT
Safety Projects
The attached staff report was considered by the Water Resources
Committee at its regular meeting on September 16, 1995. The Committee
recommends that City Council authorize the acquisition of the necessary rights-
of-way and easements for eight (8) parcels as identified in the attached report
and provide for the appropriate City officials to have authority to acquire and
conduct condemnation proceedings as necessary using Section 33.1-89, et seq.,
Code of Virginia (1950), as amended.
LFW:KBK:afm
Attachment
CC2
Respectfully submitted,
~ Ch~irpe~
Lin~-'~da~ F. Wyatt,f~
Water Resources Committee
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huffine, City Engineer
Diane S. Akers, Budget Administrator
Robert K. Bengtson, Traffic Engineer
Report I~o. 96-355
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
September 16, 1996
~embers, iWater Resources Committee
Kit , Di[.~, Utilities and Operations thru
W. Robert Herber~City Manager
Right-of-way Acquisition for 2 VDOT Safety Projects
Backqround:
Intermodal Surface Transportation Efficiency Act (ISTEA)
was signed into federal law in December 1991. ISTEA
requires state departments for transportation to set
aside a minimum of 10 percent of The Surface
Transportation Program (STP) allocation each year to be
used for "hazard elimination" and "rail/highway grade
crossings"
Fundinq participation for approved project allocations is
90 percent federal and 10 percent local. Regular urban
highway allocations may be used to provide 98 percent of
the 10 percent local matching funds, with the locality
providing the other 2 percent. This effectively means
that the locality only needs to provide 0.2 percent in
local funding, for the project allocation, and
100 percent for any costs in excess of the allocation.
Virqinia Department of Transportation (VDOT)
Roanoke City's project applications in December,
the following three (3) projects:
approved
1993 for
Old Mountain Road/Nelms Lane~ N.E., intersection -
widen pavement and improve alignment of Nelms Lane.
Kinq Street/Berkley Road~ N.E., intersection -
improve sight distance by widening King Street.
3. Albemarle Avenuer S.E.~ railroad qrade crossinq -
upgrade flashing lights and add gates, east of
Williamson Road.
Projects had been selected by City staff based upon site
review, reported accident history, and citizen
complaints.
No. 96-355
Page 2
September 16, 1996
Do
Roanoke City Council approved the appropriate resolutions
on July 11, 1994 for VDOT to enable these projects to be
programmed in the Six-Year Improvement Program
(Resolutions No. 32101-071194; 32102-071194 and 32103-
071194). Also, City Council authorized execution of
project administration agreements on August 14, 1995.
II. Current Situation:
City staff has now done the engineering and design work.
VDOT will assist the City with proposed right-of-way
acquisition and construction. (Norfolk Southern and VDOT
recently completed the railroad grade crossing project).
City Council is now asked to authorize the acquisition of
needed right-of-way for the two (2) roadway safety
projects (see attached map).
Project plans have been reviewed with each property owner
from whom right-of-way is needed. Design concerns have
been resolved to the apparent satisfaction of those
property owners.
III. Issues:
A. Timinq
B. Leqal requirements
C. Fundinq
IV. Alternatives:
Authorize the acquisition of the necessary right-of-way
and easements for eight (8) parcels identified on the
attachment to this report and providing for appropriate
City officials to have authority for acquisition and
condemnation proceedings as necessary using
Section 33.1-89, et seq., Code of Virginia (1950), as
amended.
Timinq of the roadway project can continue toward a
1997 construction schedule.
2. Leqal requirements for the project are met.
Fundinq in the total amount of $357~000 is included
for these two (2) projects in the VDOT Six-Year
Improvement program. The City's effective share of
0.2% is $714.00 for all project costs. Funds are
No. 96-355
Page 3
September 16, 1996
available in the Roadway Safety Improvement Program
Account (#008-052-9606-9001).
Do not authorize the acquisition of the necessary right-
of-way and easements.
1. Timinq of the roadway project could be delayed.
2. Legal requirements are not an issue.
3. Fundinq would not be used at this time.
Recommendation is that City Council authorize the acquisition
of the necessary right-of-way for eight (8) parcels identified
on the attachment to this report and providing for the
appropriate City officials to have authority to acquire and
conduct condemnation proceedings as necessary using
Section 33.1-89, et seq., Code of Virginia (1950), as amended.
WRH/RKB/gpe
Attachments
copy: City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
INT~RSE-QTION
IMPROVEMENTS
NELMS LN. AT OLD MTN. RD.
KING ST. AT BERKLEY RD.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eskin
Deputy City Clerk
October 15, 1996
File #2-30-32-53-67-217-392-468
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33148-100796 providing for acquisition of property dghts
needed by the City for the Railside Linear Walk - Phase I Project; setting a certain limit on the
consideration to be offered by the City; providing for the City's acquisition of such property rights by
condemnation, under certain circumstances; and authorizing the City to make motion for the award
of a right of entry on any of the parcels for the purpose of commencing the project. Ordinance No.
33148-100796 was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
pc:
Wilbum C. Dibling, Jr., City Attorney
James D. Gdsso, Director of Finance
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Kit B. Kiser, Director, Utilities and Operations
D. D. Daniels, Assistant to the City Manager for Community Relations
Diane S. ^kers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33148-100796.
AN ORDINANCE providing for the acquisition of property rights
needed by the City for the Railside Linear Walk - Phase I Project;
setting a certain limit on the consideration to be offered by the
City; providing for the City's acquisition of such property rights
by condemnation, under certain circumstances; authorizing the City
to make motion for the award of a right of entry
parcels for the purpose of commencing the project;
for an emergency.
on any of the
and providing
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the Railside Linear Walk - Phase I Project, the City
wants and needs fee simple interest, permanent easements, together
with temporary construction easements and rights of ingress and
egress, rights-of-way, licenses or permits, as more specifically
set forth in the report and attachments thereto from the Water
Resources Committee dated October 7, 1996, on file in the Office of
the City Clerk. The proper City officials are authorized to
acquire for the City from the respective owners the necessary
interests, for such consideration as the City Manager may deem
appropriate, subject to the limitation set out below and subject to
applicable statutory guidelines.
2. The total consideration offered or expended for the
parcels and any and all necessary closing costs, including title
search fees, attorney fees, and recordation costs, shall not exceed
$250,000.00 without further authorization of Council. Upon the
acceptance of any offer and upon delivery to the City of a deed,
approved as to form and execution by the City Attorney, the
Director of Finance is directed to pay the respective consideration
to the owners of the interest conveyed, certified by the City
Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any
real estate in which an interest is required or should any owner be
a person under a disability and lacking capacity to convey real
estate or should the whereabouts of the owner be unknown, the City
Attorney is authorized and directed to institute condemnation or
legal proceedings to acquire for the City the appropriate property
rights.
4. In instituting or conducting any condemnation proceeding,
the City Attorney is authorized to make motion on behalf of the
City for entry of an order, pursuant to S25-46.8, Code of Virginia
(1950), as amended, granting to the City a right of entry for the
purpose of commencing the project. The Director of Finance, upon
request of the City Attorney, shall be authorized and directed to
drawn and pay into court the sums offered to the respective owners.
5. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to
ordinance shall be in full force and effect upon
ATTEST:
exist, and this
its passage.
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 15, 1996
File #2-30-32-53-60-67-217-392-468
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33147-100796 amending and reordaining certain sections of
the 1996-97 Capital Projects Fund Appropriations, providing for the transfer of $250,000.00, in
connection with the construction of the Railside Linear Walk - Phase I Project. Ordinance No.
33147-100796 was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Kit B. Kiser, Director, Utilities and Operations
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. D. Daniels, Assistant to the City Manager for Community Relations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of October, 1996.
No. 33147-100796.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1996-97 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
AppFopriattons
Recreation
Railside Linear Walk - Phase I (1) .................
capital Improvement Reserve
Public Improvement Bonds - Series 1996 (2) .........
1) Appropriated from
Bond Funds (008-052-9702-9001)
2) Parks (008-052-9701-9180)
$ 250,000
(250,000)
$ 718,491
379,291
$21,168,116
17,638,076
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
October 7, 1996
Report No. 96-356
Honorable Mayor and City coUncil
Roanoke, Virginia
Dear Members of Council:
Subject: Property Rights Acquisition
Railside Linear Walk - Phase I
The attached staff report was considered by the Water Resources Committee
at its regular meeting on September 16, 1995. The Committee recommends that
CoUncil take the following actions in accordance with conditions stated in the
attached report:
Authorize the City Manager to take appropriate action to acquire
all property rights necessary for the construction of the project.
Transfer $250,000 from the 1996 Bonds Account (008-052-
9701-9180) to the Capital Projects Fund accoUnt 008-052-9702-
9001 entitled "Phase I, Railside Linear Walk" to provide funds
for title work, appraisals, recordation costs, and acquisition of
property rights.
Respectfully submitted.~
.L'..)pda F_. Wyatt, Chairperson
/Water Resources Committee
LFW:KBK:afm
Attactunent
cc: W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Diane S. Akers, Budget Administrator
Sarah E. Fitton, Engineering Coordinator
Report No. 96-356
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
September 16, 1996
b~is[~Wa~ter Resources Committee
· Kiser, Dir(~ct/~r~ities and Operations thru
W. Robert Herb~¥:~ity Manager
PROPERTY RIGHTS ACQUISITION
RAILSIDE LINEAR WALK - PHASE I
Background in chronological order is as follows:
City Council authorized an architectural and engineering services
contract for Phase I of the Railside Linear Walk with Hayes, Seay,
Mattern & Mattern, Inc. on August 28, 1995.
Plans have been sufficiently finalized to identify those parcels on which
property rights need to be acquired. The proposed Walk parallels the
Norfolk Southern Railway along the north side of Norfolk Avenue
between Market Street, N.E., and First Street, N.W. and extends along
the east and south sides of "Warehouse Row".
II.
Current Situation is as follows:
Develooment of the orooosed micro-brewery by a private developer in
the west end of Warehouse Row requires that this portion of the
walkway be completed by March 1, 1997.
Authorization is needed to move forward with title work, appraisals,
negotiations with property owners, and closings for acquisition of all
necessary property rights.
Members, Water Resources Committee
ACQUISITION OF PROPERTY
RAILSlDE LINEAR WALK - PHASE I
September 16, 1996
Page 2
II1.
Issues in order of importance are:
A. Need
B. Schedule
C. Funding
IV.
Alternatives in order of feasibility are:
Committee recommends that City Council authorize the City Manager
to take appropriate action to acquire all property rights necessary for
the construction of the project, in a form acceptable to the City
Attorney. Said property rights may be acquired by negotiation or
eminent domain and include fee simple, permanent easements,
temporary construction easements, rights of way, licenses or permits,
etc. and indemnification of the railroad of liability related to such
construction, removal, replacement, and maintenance.
Need for property rights acquisition has been established by
development of construction plans.
Schedule for property rights acquisition is critical to avoid delay
in construction of project.
Funding for the project in the amount of $1,500,000 was
approved by voters as part of the November 1994 bond
referendum and will be provided from the proceeds of the 1996
bond issue.
Committee does not recommend that City Council authorize the City
Manager to take appropriate action to acquire all property rights
necessary for the construction of the project, in a form acceptable to
the City Attorney.
Members, Water Resources Committee
ACQUISITION OF PROPERTY
RAILSIDE LINEAR WALK - PHASE I
September 16, 1996
Page 3
Need for property rights acquisition established by development
of construction plans would not be met.
Schedule for property rights acquisition would be delayed,
causing delay in construction of project.
3. Fundino would not be appropriated at this time.
Committee's recommendation is that City Council concur with Alternative
"A" and take the following actions:
A. Authorize the City Manager to take appropriate action to acquire all
property rights necessary for the construction of the project.
Transfer $250.000 from the 1996 Bonds Account (008-052-9701-
9180) to the Capital Projects Fund account 008-052-9702-9001
entitled "Phase I, Railside Linear Walk" to provide funds for title work,
appraisals, recordation costs, and acquisition of property rights.
WRH/KBK/SEF/
Attachments
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
Engineering Coordinator
City Engineer
Budget Administrator
LIST OF PROPERTIES POTENTIALLY AFFECTED BY
RAILSIDE LINEAR WALK
Address:
Tax Map No.:
Owner:
143 Norfolk Avenue, SW
1010301
Cynthia S. Gardner
Address:
Tax Map No.:
Owner:
Address:
Tax Map No.:
Owner:
133 Norfolk Avenue, SW
1010302
Cynthia S. Gardner
129 Norfolk Avenue, SW
1010303
Cynthia S. Gardner
Address:
Tax Map No.:
Owner:
127 Norfolk Avenue, SW
1010304
James D. & Vicki H. Leonard
Address:
Tax Map No.:
Owner:
123 Norfolk Avenue, SW
1010305
Betty M. Branch
Address:
Tax Map No.:
Owner:
119 Norfolk Avenue, SW
1010306
Robert E. & Lynn F. Zimmerman
Address:
Tax Map No.:
Owner:
117 Norfolk Avenue, SW
1O1O307
Robert E. Zimmerman & John W. Hagen
Address:
Tax Map No.:
Owner:
113 Norfolk Avenue, SW
1010308
Two B Investments
Address:
Tax Map No.:
Owner:
Address:
Tax Map No.:
Owner:
109 Norfolk Avenue, SW
1010309
Thomas R. Schwendeman & James F. Schwendeman
105 Norfolk Avenue, SW
1010310
Carl B. & Leola B. Flora, Trustees
Address:
Tax Map No.:
Owner:
101 Norfolk Avenue, SW
1010311
Carl B. & Leola B. Flora, Trustees
Address:
Tax Map No.:
Owner:
1 Jefferson Street, SW
1010507
T.W. Properties
Address: North side of Norfolk Avenue between Market Street & First Street
Owner: Norfolk-Southern Railroad
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City C~rk
October 15, 1996
File #2-184-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33149-100796 providing for acquisition of five
parcels of real estate identified by Roanoke City Tax Map Nos. 1113411, 1113412,
1113418, 1113510, and 1113511, upon certain terms and conditions, in connection with
the purchase of five properties for the Employee Parking Project, located at 512 and 516
Luck Avenue, S. W., and 505, 506, and 509 Church Avenue, S. W., for a total amount not
to exceed $335,000.00. Ordinance No. 33149-100796 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC1AAE
City Clerk
~.,IFP:sm
Attachment
V~/. Robert Herbert
City Manager
October 15, 1996
Page 2
pc:
Mr. William A. McCarthy, P. O. Box 6405, Roanoke, Virginia 24017
Mr. Jerry J. Howard, 1402 Maple Avenue, S. W., Roanoke, Virginia 24016
Mr. Joe Medina, American Health Services, Inc., 207 Mountain Avenue, S. W.,
Roanoke, Virginia 24016
Mr. Charles C. Wilmore, 509 Church Avenue, S. W., Roanoke, Virginia 24016
Mr. and Mrs. W. Keith Dockery, 8934 Glenbrook Road, Fairfax, Virginia 22031
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. D. Daniels, Assistant to the City Manager for Community Relations
Kit B. Kiser, Director, Utilities and Operations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33149-100796.
AN ORDINANCE providing for the acquisition of five parcels of
real estate identified by Roanoke City Tax Map Nos. 1113411,
1113412, 1113418, 1113510, and 1113511, upon certain terms and
conditions; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the Employee Parking Project, the City wants and
needs fee simple title to real estate identified by Roanoke City
Tax Map No. 1113411, commonly known as 509 Church Avenue, S.W.;
identified by Roanoke City Tax Map No. 1113412, commonly known as
505 Church Avenue, S.W.; identified by Roanoke City Tax Map No.
1113418, commonly known as 506 Church Avenue, S.W.; identified by
Roanoke City Tax Map No. 1113510, commonly known as 516 Luck
Avenue, S.W.; and identified by Roanoke City Tax Map No. 1113511,
commonly known as 512 Luck Avenue, S.W., as more specifically set
forth in the report and attachments thereto from the Water
Resources Committee dated October 7, 1996. The proper City
officials are authorized to acquire for the City from the
respective owners the fee simple title to the parcels, for
consideration not to exceed the total amount of $335,000.00.
2. Upon delivery to the City of a deed, approved as to
form
and execution by the City Attorney, the Director of Finance is
directed to pay the consideration to the owner, certified by the
City Attorney to be entitled to the same.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
October 7, 1996
Report No. 96-357
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Acquisition of Property - Employee Parking Project
The attached staff report was considered by the Water Resources
Committee at its regular meeting on September 16, 1995. The Committee
recommends that Council authorize the City Manager, or the Assistant City
Manager, and the City Clerk to execute and attest, respectively, the necessary
documents in a form approved by the City Attorney, to purchase five properties
for a total amount not to exceed $335,000, in accordance with conditions stated
in the attached report.
LFW:KBK:afm
Attachment
CC:
fully submitted,
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Diane S. Akers, Budget Administrator
Sarah E. Fitton, Engineering Coordinator
Rosemary Trussell, Accountant, Contracts & Fixed Assets
Report No. 96-357
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
THRU:
SUBJECT:
September 16, 1996
~rs~.~ater Resources Committee
Kit B. Kiser, Director, Utilities and Operations
W. Robert Herbally Manager
ACQUISITION OF PROPERTY - EMPLOYEE PARKING PROJECT
Backoround on the subject in chronological order is as follows:
r 1 4, a plan was developed to address the employee parking
recommendation.
Five properties have been identified as possible sites to acquire to implement
Phase I of the Parking Project. (See Attachment A.)
II.
~ is as follows:
The owners of these five properties have been contacted and have indicated
a willingness to sell their property to the City of Roanoke. (See attached
letters.)
The properties have been reviewed by Mr. Will Claytor, Director, Real Estate
Valuation, and the amounts proposed have been determined to be a fair
price.
III.
Issues
A.
B.
C.
m order of importance are:
Need
Timine
Fundino
IV.
Alternatives in the order of feasibility are:
A. Committee recommends that City Council authorize the purchase of the five
Members, Water Resources Committee
ACQUISTION OF PROPERTY - EMPLOYEE PARKING
September 16, 1996
Page 2
properties shown on Attachment "A" for a total amount not to exceed
$335,000.
1. Need of the requested property is for the Employee Parking Project.
Timino is critical to allow for the acquisition of the properties which is
currently available at a fair price.
Funding is available in the Employee Parking Capital Account 008-
056-9698-9003 to provide for the acquisition of the properties
Committee does not recommend that City Council authorize the purchase of
the five properties shown on Attachment "A.'
Need for the acquisition of property for the Employee Parking Project
would continue to exist.
2. Timincl would not be a factor in this alternative.
Fundino designated for the acquisition of property for the Employee
Parking Project would not be expended at this time.
Committee's recommendation is that City Council approve Alternative "A" and
authorize the City Manager, or the Assistant City Manager and the City Clerk to
execute and attest, respectively, the necessary documents in a form approved by
the City Attorney, to purchase these properties.
WRH/KBK/JMB/ga
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Accountant, Contracts and Fixed Assets
Budget Administrator
Attachment 'A"
Tax MaD No.
1113510
1113511
1113418
1113411
1113412
William Albert McCarthy
Jerry James Howard
Joseph A. & Janet L. Medina
Charles C. Wilmore
W. Keith & Kim P. Dockery
Address
516 Luck Ave., S. W.
512 Luck Ave., S. W.
506 Church Ave., S. W.
509 Church Ave., S. W.
505 Church Avenue, S. W.
Office of the City Engineer
April 2, 1996
Mr. William A. McCarthy
P.O. Box 6405
Roanoke, Virginia 24017
RE: PROPERTY ACQUISITION, TAX MAP NO. 1113510
Dear Mr. McCarthy:
City of Roanoke tax records show you as the owner of the above-referenced
property. Our records show the current assessed value for this property to be
$22,500. The City is interested in purchasing your property. Would you be willing
to sell your property fo.[ $30,000!~/.~,
Please indicate your willingness to sell yourpropert~ by sending us a letter,
stating as such.
The City requires an asbestos inspection and that the building be vacant without
tenants at time of closing.
If you have any questions, please contact me at (540) 981-2041. I look
forward to hearing from you.
Sincerely,
John M. Bowman
Real Estate Acquisition
Specialist
JMB/kh
cc: Kit B. Kiser, Director of Utilities and Operations
NOTE: All City purchases ars subject to City Council approval.
Room 350, Municipal Building 215 Church Avenue, S.W.0 Roanoke Virginia 24011-1587 (540} 981-2731
May 21, 1996
Mr, John M. Bowman
Real Estate Acquisition Specialist
215 Church Avenue SW
Room 350, Municipal Building
Roanoke VA 2.4011-1587
R_E: Property Acquisition, Tax Map No. I 113511
[)ear Mr. Bowman:
1 am writing in response to your letter dated April 2, 1996, regarding the above-referenced
property.
I would be interested in selling this property for $35,000. All requirements regarding
asbestos inspection and the vacancy of the building would, of course, be taken care of
prior to the closing date.
If you should have any questions or need further information, please feel free to contact
me at 540/344-9504.
Jerry J. How~'d
1402 Maple Avenue, SW
Roanoke VA 24016
American Health Services, Inc.
Specializing In The Financial Needs Of Seniors
207 Mountain Ave., SW
Roanoke, VA 24016
540-985-0897
August 30, 1996
John Bowman
City of Roanoke
215 Church Ave. SW
Room 350
Roanoke, VA 24011
Dear John Bowman,
Per our conversation today, I am prepared to offer the
building at 504 or 506 Church Ave. SW for $59,220.00, which
equates to assessed value minus the 6% real estate
COmmiSsion.
Sincerely,
Joe Medina
Office of the City Engineer
August 20, 1996
Mr. Charles C. Wilmore
509 Church Avenue, S.W.
Roanoke, VA 24016
RE: PROPERTY ACQUISITION, TAX MAP # 1113411
509 CHURCH AVENUE, S.W.
D=ar Mr. Wilmore:
City of Roanoke tax records show you as the owner of the above-referenced
property. Our records show the current assessed value for this property to be
$54,300.
The City is willing to pay you 10% above the assessed value or $59,730. If
you have information that would indicate a higher value, we would be interested in
reviewing it.
You have said previously that you might be willing to sell under the right terms
and price. Please indicate your willingness to sell your property by initialing this
letter and returning it to me in the enclosed self-addressed envelope.
The City requires an asbestos inspection and that the building be vacant
without tenants at time of closing.
If you have any questions, please contact me at (540) 981-2041.
forward to I~earing from you.
/""~Will Sell, Other
Ilook
Sincerely,
JMB/fm
John M. Bowman
Real Estate
Acquisition Agent
cc: Kit B. Kiser, Director
Utilities & Operations
Nots: All City purchases are subject to City Council approval.
215 Church Avenue, S.W., Room 350, Roanoke, Virginia 24011-1587 {540) 981-2731 FAX (540) 981-1364
August 27, 1996
W. Keith Dockery
8934 Glenbrook Rd.
Fairfax, VA 22031
703-204-6545(o}; 703-280-4511(h)
703-698-3503(fax)
Job_nM. Bowman
Office of the City Engineer
215 Church Ave, S.W.; Room 350
Roa/loke, VA 24011-1587
Dear Mr. Bowman:
I am writing in response to your letter of August 21, 1996 in
which you offered, on the behalf of the City of Roanoke, to
purchase our property at 505 Church Avenue. My wife and I are
willing to sell this property for $140,000. I arrived at this
figure via a capitalization approach using our best year of
actual income for this property, a twenty percent expense rate
and an eleven percent cap rate. I consider all of these numbers
very reasonable, particularly in light of the anticipated
improvements in the surrounding area.
AS to the other conditions of the purchase outlined in your
letter, the existing leases are such that I can have the building
vacant within 90 days from the time we sign a contract. The
asbestos inspection can be arranged at any time that is
convenient.
Finally, in view of the risk involved in providing a vacant
building, I will need a non-refundable earnest money deposit of
$10,000 that will be forfeited by the City should the purchase
not take place. I would also ask that this same deposit be
forfeited by the City at a prorated amount of $65 per day for
each day after 90 days from the signing of the contract thag
closing is delayed.
With the abov~ terms, you may consider this letter a valid offer
to sell o~ ~he part of myself and my wife until ~dnight Friday,
August 30, 1996. We, of course, resel-ve the right to review and
decline all other aspects of a formal purchase contract that are
not discussed in this letter. I look forward to hearing from you
soon. Please feel free to contact me at work or at home at the
numbers listed above.
Kim Paddison Dockery
.I
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 15, 1996
File #178-226-236-511
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33150-100796 authorizing you to execute the
necessary documents to forgive the loan made to Total Action Against Poverty in the
Roanoke Valley for the Henry Street Music Center, and to notify the Department of
Housing and Urban Development that the loan will be considered a grant. Resolution No.
33150-100796 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Attachment
W. Robert Herbert
Ci~ Manager
October15,1996
Page 2
pc:
Joseph K. Aversano, Director, Community Planning and Development, U. S.
Department of Housing and Urban Development, 3600 W. Broad Street, Richmond,
Virginia 23230-4920
Theodore J. Edlich, III, Executive Director, Total Action Against Poverty, P. O. Box
2868, Roanoke, Virginia 24001
Ms. Vernice Law, 1019 Staunton Avenue, N. W., Roanoke, Virginia 24016
Mr. and Mrs. Henry Craighead, 1625 Orange Avenue, N. W., Roanoke, Virginia
24017
Ms. Gloria Dowe, 3702 High Acres Road, N. W~, Roanoke, Virginia 24017
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33150-100796.
A RESOLUTION authorizing the City Manager to execute the
necessary documents to forgive the loan made to Total Action
Against Poverty in the Roanoke Valley ("TAP") for the Henry Street
Music Center (the "Music Center"), and to notify the Department of
Housing and Urban Development ("HUD") that the loan will be
considered a grant.
WHEREAS, by agreement dated February 9, 1990, the City lent
$212,000 to TAP for a period of two years for asbestos removal and
other improvements to the Music Center;
WHEREAS, TAP is in default on this loan and has requested that
this loan be forgiven; and
WHEREAS, in exchange for the City forgiving this loan TAP will
return to the City 26% of net program income generated by the Music
Center for five years after the loan is forgiven, report the number
of jobs created as a result of the Music Center for five years
after the loan is forgiven or until the necessary job creation
requirements are met, allow the City and the Henry Street Revival
Committee to use the Music Center at no cost for twelve events each
year for five years after the loan is forgiven, continue to seek
other resources to further develop the Music Center, and not apply
to the City for further CDBG funds for the Music Center.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest respectively, the necessary documents to forgive the
loan in the amount of $212,000 made to TAP for the Music Center,
such documents to include the conditions set forth above, plus any
other provisions the City Manager deems necessary, and to be
approved as to form by the City Attorney.
2. Upon execution of the necessary documents, the City
Manager, or his designee, is hereby authorized to notify HUD that
the loan will be considered a grant and is no longer expected to be
repaid.
ATTEST:
City Clerk.
October 7, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Total Action Against Poverty
Loan for Henry Street Music Center
Dear Mayor Bowers and Members of Council:
The report concerning Total Action Against Poverty's Loan for the Henry Street
Music Center was tabled at the September 16, 1996 Meeting, until October 7, 1996, to
obtain additional information related to the questions/concerns of Ms. Bernice Law. After
discussion with the City Attorney and the Office of Grants Compliance, we have
determined that the conditions listed in the report with the exception of one are not
mandatory and their removal will do no irreparable damage. The exception would be the
requirement to account for jobs creation which is a requirement of the federal government.
Since the City Attorney and the Office of Grants Compliance agree that only the
requirement with respect to job creation is necessary, I see no problem created by the
removal of the stipulations except for the one cited above.
Sincerely,
W. Robert Herbert
City Manager
WRH:w
Roanoke, Virginia
September 16, 1996
96-32
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Loan with Total Action Against Poverty (TAP)
for the Henry Street Music Center.
City Council authorized a loan of Community Develonment Block Grant (CDBG)
funds to TAP in the amount of $212.000 on February 5, 1990, for asbestos removal and
other improvements to the Henry Street Music Center by Ordinance No. 29922-2590.
B CDBG funds loaned to TAP were originally intended for public improvement~ as a
part of the plans of the Henry Street Revival Committee.
C. Loan was unsecured and was to be r~paid in two years with no interest.
D. By A~,reement dated February 9. 1990. TAP aoreo, d to the provisions of the loan and
that the loan would be payable in full in two years.
E. On February 6, 1992. TAP reauested that the loan be forgiven or extended for five (5)
years on the same terms.
On March 9. 1992. City Council authorizq, d a five (5) year loan extension to be
evidenced by a Note and secured by a Deed of Trust by Resolution No. 30901-030992.
The loan extension provided that no interest would be charged and the note would be
due and payable on February 9, 1997.
G. TAP did not execute the Note or the Deed of Tr~$t.
H. TAP reauested that the $212.000 loan be foreiv~n and considered to have been a grant
in a letter dated July 6, 1994. City staff worked with TAP to resolve this issue.
A. TAP estimates that an additional $2.000,000 is needed to complete the Henry Street
Music Center.
Honorable Mayor and City Council
Page 2
III. Issues:
A. Impact on TAP's oro~rams
B. Impact on Henry Street Public Imnrovements
C. Federal regulal[i0n$
D. Cost or revenue to the City
E. Terms and conditions
F. Timing
IV. Alternatives:
Authorize the City Manager to amend the agreement with TAP to forgive the loan and
to notify the Department of Housing and Urban Development (HUD) that the loan will
be considered a grant and is no longer expected to be repaid.
Impact on TAP's proerams will be positive. This will allow TAP to focus on
securing funds for the completion of the music center and to remove the liability
associated with the loan from their accounts.
Impact on Henry Street public improvemenl'~ will not be an issue. Additional
CDBG funds have been committed to further improvements in the Henry Street
area.
Federal regulation~ will be complied with. The City is allowed to grant CDBG
funds to non-profit agencies.
4. Cost or revenue to the City, The City would lose $212.000 in CDBG revenue.
~ for forgiving the loan will be monitored for compliance by
the Office of Grants Compliance. The terms and conditions will require that
TAP:
R r h '26°/ of net program income generated by the music
center for five (5) years after the loan is forgiven. (The percentage of
program income that must be returned is based on the amount of CDBG
funds used in relation to the total cost of the project.)
Honorable Mayor and City Council
Page 3
Renort the number of jobs q:reated as a result of the music center for five
(5) years after the loan is forgiven or until the necessary job creation
requirements are met. (For the purpose of the CDBG program, the project
is classified as economic development and job creation.)
Allow the City_ 0fRoanok¢ and the Henry Street Revival Committee to use
the music center at no cost for twelve (12) events (public hearings,
meetings, etc.) each year for five (5) years after the loan is forgiven.
Not anolv to the City for further CDBG funds for the Henry Street Music
Center.
e. Continue to seek other resources to further develop the Music Center.
Timing is important. TAP is in breach of the current agreement. The note was
due and payable as of February 8, 1992, since the loan extension authorized by
Council on March 9, 1992 was never fully executed by TAP.
B. Authorize the City Manager to call TAP'S 10an.
Imt~act on TAFs program~, will be negative. TAP does not have a source of funds
to repay the loan. This would impact TAP's ability to raise funds to complete the
Music Center, may interrupt the schedule of community events held at the
Center, and could adversely affect the operations of the Head Start kitchen which
is currently located in the Center.
2. Impact on Henry_ Street public improvements could be negative. The Music
Center may be vacated during a transition phase.
Federal re~tulations will only be complied with when the job creation
requirements of the CDBG program have been met and documented. If job
creation efforts are discontinued, HUD could require the City to return the
CDBG funds.
Cost or revenue to the City. The revenue would theoretically be the amount of
the original $212,000 that can be obtained from TAP. Costs of obtaining this
revenue may be substantial. Ihe City may incur legal fees, court costs, and
possibly maintenance costs of the Music Center facility should the City gain
possession of the facility.
5. Terms and conditions would include taking the legal steps necessary to obtain the
funds owed to the City from TAP.
Honorable Mayor and City Council
Page 4
Timing is important. The note was due and payable as of February 8, 1992, since
the loan extension was never executed.
Reauest TAP to convey title of the facility to the City or the Roanoke Redevelooment
and Housino Authority (RRHA) in exchan,,e for the City foroiving TAP of the loan.
Imoact on TAP's nrograms could be negative. TAP could lose access to the
Music Center. This center is used for community events and houses TAP's Head
Start kitchen facility. This could result in a loss of jobs for the Head Start kitchen
employees.
Impact on Henry Street Public Improvements would not be an issue. The City or
RRHA would continue to encourage the use of this facility in coordination with
future Henry Street public improvements.
3. Federal regulations will be complied with only if the job creation requirements
of the CDBG program have been met and documented.
4. Cost or revenue tO the City. Cost would include the legal expenses involved with
transfer of the title and the on-going operating costs of the Music Center facility.
5. Terms and conditions would be outlined in the legal documents required for the
transfer of the title.
6. Timing would need to be arranged so that the City or RRHA would have access
to the needed resources for the on-going operational costs of the facility.
V. Recommendation:
It is recommended that City Council concur in Alternalivo A which will authorize the City
Manager to amend the agreement to forgive the loan and to notify the Department of
Housing and Urban Development (HUD) that the loan will be considered to have been a
grant and is no longer expected to be repaid.
Respectfully submitted,
W. Robert Herbert
City Manager
Honorable Mayor and City Council
Page 5
WRFI/CAH
Assistant City Manager
City Attorney
Director of Finance
Director of Human Development
Budget Administrator
Office of Grants Compliance
HENRY STREET MUSIC CENTER
Remarks by Ted Edlich, TAP President
9/16/96
Mayor Bowers, Members of Roanoke City Council, Mr. Herbert,
Ladies and Gentlemen. Good afternoon.
I appreciate the opportunity to appear before you on behalf
of the TAP organization to request that the loan of $200,000
for removal of asbestos from the former Dumas Hotel be
considered an investment grant matching the nearly $700,000
that TAP raised from resources outside the City of Roanoke
to restore that facility as the anchor for the Henry Street
Revival program.
With your permission, I would like to share with you the
background for the restoration of the Henry Street Music
Center, a statement of its current usage, a word about TAP's
economic contribution to the City of Roanoke, and a comraent
about the future of Henry Street.
Prior to 1989, the year of the TAP fire, Mayor Noel C.
Taylor, proposed to Roanoke City Council his vision for the
renewal of Henry Street. Henry Street, as we all know, had
been the business and cultural center for the black
community prior to desegregation. For three decades after
desegregation, Henry Street had fallen into decline so that
for most of that period it became a wasteland of boarded up
businesses. Henry Street had become the victim of two
forces. The first was urban renewal which broke up
surrounding black neighborhoods and dispersed the residents
to other sections of the city. The second was the fact that
after desegregation black citizens could buy their services
and public accommodations any where they chose. They were no
longer confined to Henry Street by necessity. Mayor Taylor
proposed a vision that would combine the best of the past
together with opportunities and realities of the future. The
Halcyon study, commissioned by Roanoke City Council,
proposed a dining and entertainment area with a Music and
Jazz Institute as the anchor facility.
I would like to remind you that both Mayor Taylor's vision
and the Halcyon plan were well publicized at that time and
that there was nary a word of public disapproval. That did
not mean that everyone was confident in the plan. To be sure
some were afraid that a new center city project would
endanger the renewal of the Roanoke City Market. Others,
over the years, thought that Henry Street had virtually no
historic value and envisioned the area as a parking lot for
an expanded hotel, conference and trade center.
Nevertheless, the vision was neither refuted by the public
nor City Council.
As you are also aware, TAP had already been involved,
working with Mrs. Hazel Thompson and the Northwest
-1-
Improvement Council, in the renovation of the Harrison
School, the first black High School in Southwest Virginia,
into 28 apartments for the elderly and handicapped and the
home of the Harrison Museum for African American Culture. We
have subsequently renovated the old railroad hotel at
Shaffer's crossing into the Transition Living Center serving
more than 2000 of the areas homeless helping them to get on
their feet and earn their way out of poverty. We have
renovated five abandoned and vacant residences into the
Single Room Occupancy program providing rental housing to
those in need. Next month we will complete the renovation of
the first Head Start Center in the Roanoke Valley into a
modern early childhood development facility for more than
one hundred children.
As TAP has always seen itself as a partner to the City of
Roanoke and its citizens, we sought to figure out how we
could assist in this new project particularly as it
commemorated the contribution of the black community to this
fine city. We studied the plan that called for an anchor
facility, a Music Center and Jazz institute, and began to do
what we do so well look for resources outside of the city
to make that a reality. We found such a source in an RFP
from the federal government for competitive economic
development grants. We approached Mayor Taylor and were
given the go ahead. Our submission proposed a facility that
would accommodate a center for performing arts, a
restaurant, and a second kitchen that would provide food for
our Head Start program and other nutrition programs for the
poor. The Head Start Kitchen would provide both on site
personnel and functions until the rest of the Henry Street
Revival would come into play.
The proposed site was the building that was once the Club
Morocco which later came to be known as the Ebony Club. The
proposal was accompanied by a letter of support from the
City of Roanoke. There was also a letter of support from the
Norfolk and Western management of the Hotel Roanoke who
envisioned promoting weekends at the Hotel with one evening
meal and entertainment at the Henry Street Music Center.
Students of Ruffner Junior High prepared beautiful panels
that decorate the exterior of this building down to the
present time.
With support from Congressman Jim Olin and Senators Robb and
Warner, we were one of a handful of proposals funded in that
national competition. Yet almost immediately there were some
problems. The Hotel Roanoke had closed. There were new
visions for a proposed Hotel Renovation, a Conference Center
and possibly a Trade and Convention Center somewhere in the
future. The City Manager and his staff wanted to make sure
that the proposed Henry Street Music Center site would not
interfere with any of these other plans which could have
such a dramatic impact on the economy of the city. The
revival of Henry Street had clearly taken a back seat to the
renewal of Hotel Roanoke and other visions.
More than a year and a half passed. Our contacts in the
-2-
federal government were pressing us to implement the grant
that we had been given. In spite of our interest in being
conciliatory to other demands on the City of Roanoke, we
pressed the City Manager for a decision on the site of the
Music Center. Considering the possibility of a future trade
center backing onto the east side of Henry Street, the City
of Roanoke proposed that we consider the abandoned Hotel
Dumas which was already in the possession of the Roanoke
Redevelopment and Housing Authority. TAP had absolutely no
involvement in this project prior to the property on Henry
Street being transferred from its prior owners. Because of
the historic importance of the Dumas and because we still
believed in a revival of this historic area, we agreed. Our
architect immediately went to work redrawing the plans and
commissioning the appropriate environmental studies.
Then the bad news. In addition, to rising building costs,
the Dumas Hotel was loaded with asbestos. Asbestos was not
only prevalent in the dilapidated roof and floor materials;
it was a component of the plaster in all of the walls. It
would cost an additional $200,000 to remove the materials
before renovation could take place.
We approached Mayor Taylor and asked for a grant to cover
the asbestos removal which had been necessitated because of
the City's requirement of a change of site. Mayor Taylor
took it to City Council. However, instead of a grant, a loan
had been arranged. We protested privately that we did not
have resources to repay the loan. We could not in good
conscience or legally transfer money for services to the
poor to pay for the removal of asbestos. We were told that
this was the best that could be done at the time. With our
grantor agency demanding action or the withdrawal of the
$600,000, the TAP Board of Directors reluctantly agreed to
the loan and proceeded with the renovation. It was not an
arrangement that we felt good about but the alternative of
turning the $600,000 back, defaulting on our commitment to
our federal grantors, and not preserving one of the very
important structures of this important past was a lessor
evil.
The Henry Street Music Center renovation broke ground in
1990. Governor Doug Wilder was there for the event. The
construction was completed in 1992. Since that time, the
Henry Street Music Center has been in constant use. Each day
our Head Start Food Service staff prepare breakfast and
lunch meals and two snacks for the 550 Head Start children
all of whom with the exception of our Salem Head Start
Center are in centers in Roanoke City. That is a total of
1,375 meals served daily. We meet 2/3 of these children's
daily nutritional needs. During the two years that we were
asked by the City of Roanoke to supply food for the Summer
Feeding program we prepared 252,000 meals served at 13
different sites.
In addition, the auditorium floor of the Music Center is in
continuous use serving the community. Among these activities
have been popular Jazz Jams, receptions for organizations
-3-
like the Roanoke Historical Society, presentation of the
Noel C. Taylor Award, banquets for the NAACP and the State
Head Start Association, community meetings for organizations
such as the Inner City Athletic Association, the 19th and
Melrose Technical Assistance Committee, Family Reunions,
Wedding Receptions and Community Development Block Grant
hearings. Our Fall Calendar already includes set dates for
the Art Council of the Blue Ridge, Narcotics Anonymous,
Becker CPA classes, the Project Discovery Orientation, a
Fashion, Poetry and Jazz Show, and various receptions. Small
fees for usage help us to cover maintenance costs and to
provide improvements like the curtains that were added on
the front windows.
There is yet a great deal to be done to complete the
renovations. Much of the original money went to secure the
structure of the facility, to provide an entirely new roof,
and to replace the entire flooring of the second and third
floors. These floors will have a central opening clear to
the first floor eventually providing three floors of dining
within hearing and visibility of entertainment on the first
floor stage. An elevator shaft has been provided but there
were no funds remaining for the provision of the elevator.
Our architect estimates that it will take another $400,000
to $500,000 to make the necessary additions. We are
currently in preparation of a foundation grant to assist in
that endeavor. We believe that the conversion of the
$200,000 loan to a grant will demonstrate the public
commitment to the project and assist in our ability to raise
outside resources.
As I have indicated, our request is the result of the
unexpected move from the Ebony Club to the Dumas Hotel site.
We are not happy with the notion by some that TAP does not
pay its own way. We very much pride ourselves in the tens of
thousands of men, women, and children we have assisted on
the road to self-sufficiency. We are also proud of being a
contributor to the Roanoke economy. Over the last 30 years,
TAP has brought over 207 million dollars of outside
resources into the Roanoke economy. Using the Chamber of
Commerce multiplier effect, that has had an over 400 million
dollar total economic impact. Eighty-five million dollars
has gone into participant wages to low income residents.
Other wages have supported the 250 Jobs that TAP brings to
the community. TAP prides itself on being an effective equal
opportunity employer demonstrating a diverse work force and
extremely high quality of performance. Non-personnel
expenditures have been to local dealers for office supplies,
equipment, buses and vans, rental space, insurance,
architects, lawyers, doctors, dentists, builders. Finally,
over the last five years alone, TAP and its subsidiaries
have paid $147,670 in real estate taxes. The truth is that
TAP pays its way and is a wonderful investment for the City
of Roanoke, its low income citizens and its entire economy.
The bottom line of the Henry Street Music Center project is
this: TAP has invested $600,000 of construction resources
and another $103,000 of Head Start money in kitchen
-4-
equipment, lighting, fencing, and security equipment in this
facility. The Henry Street Music Center can be the future
anchor facility of this two to three block revival area. It
is the only building on Henry Street to be preserved to
date. It is the only place on Henry Street where people work
and citizens gather. Like the First Baptist Church, a few
blocks away, it is a commitment to the future. In all
likelihood, had TAP not restored the facility, it like the
Palace Hotel would have fallen under its own weight or had
to be torn down. Our architect suggests that with all the
asbestos involved, it would have cost the City of Roanoke a
in excess of $100,000 in abatement, demolition and landfill
costs.
Finally, let me say a few words about Henry Street. The
dream for a revitalized Henry Street as suggested by Mayor
Taylor was a great dream for the City. It still isZ Today
the City Market is a major contributor to the city. It has
blended the past with the present in a way that makes both
cultural and economic sense. There is no question that Henry
Street will one day be developed. With the rebuilding of the
Hotel and the addition of the Conference Center, North
Central Downtown becomes increasingly important to the whole
of the city. The question is whether, it like the market
will include.a relevant statement of the past or whether it
that past will be ignored. Today we have a great
opportunity, to work with a developer who has blended past
and present in other projects, whose Beale Street project
does have fifty percent of businesses owned by minorities
and is committed to social justice in economic development
ventures. There is no choice to return Henry Street of the
past. Its future businesses will have to attract citizens
from every Roanoke neighborhood and visito~rs to the city as
well in order to be viable. The future of the Music Center
is secure no matter what happens. Yet we began this journey
as an effort to support a revitalization of the Henry Street
area and we are committed to that endeavor. We believe that
the ti~e has come for those who are willing to work together
and, yes, who are willing to compromise, to make the
revitalization of historic Henry Street finally a reality.
-5-
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
September 23, 1996
File #178-226-236-511
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to a loan with Total Action Against Poverty for the Henry Street Music
Center, was before the Council of the City of Roanoke at a regular meeting held on Monday,
September 16, 1996.
On motion, duly seconded and unanimously adopted, action on the matter was tabled until the next
regular meeting of Council on Monday, October 7, 1996, pending receipt of additional information
relating to questions/concems of Me. Vernice Law, 1019 Staunton Avenue, N. W.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Theodom, J. Edllch, itl, Executive Director, Total Action Against Poverty, P. O. Box 2868,
Roanoke, Virginia 24001
Ms. Vemice Law, 1019 Staunton Avenue, N. W., Roanoke, Virginia 24016
Mr. Henry Craigheed, 1625 Orange Avenue, N. W., Roanoke, virginia 24017
Ms. Gloda Dowe, 3702 High Acme Road, N. W., Roanoke, virginia 24017
Wilbum C. Dibling, Jr., City Attorney
James D. Gdeeo, Director of Finance
Glenn O. Radcliffe, Director, Human Resources
Diane S. Akem, Budget Administrator, Office of Management and Budget
Vickie S. Tmgubov, Grants Compliance Monitor
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 16, 1996
File #144-253
John R. Hubbard
Chief Executive Director
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Hubbard:
At a regular meeting of the Council of the City of Roanoke held on Monday, October 7,
1996, Council voted to reconsider a previous vote of the Council on Monday,
September 16, 1996, with respect to a Resolution authorizing Articles of Amendment to the
Roanoke Valley Resource Authority Articles of Incorporation and an Amendment to the
Roanoke Valley Resource Authority Members Use Agreement to authorize the Authority
to engage in or to provide for commercial and/or residential garbage and refuse collection
activities or services.
Sincerely, po.._~-
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
John R. Hubbard
Chief Executive Director
Roanoke Valley Resource Authority
October 16, 1996
Page 2
pc:
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Carolyn Wagner, Secretary, Roanoke Valley Resource Authority, 1020 Hollins
Road, N E, Roanoke, Virginia 24012
Carolyn S. Ross, Clerk of Council, Town of Vinton, P. O. Box 338, Vinton, Virginia
24179
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 14, 1996
File #51
Katheryn R. Hale
Executive Director
West End Center, Inc.
1226 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hale:
I am enclosing copy of Ordinance No. 33128-100796 rezoning a tract of land located at
1221 Chapman Avenue, S. W., identified as Official Tax No. 1213512, from RM-2,
Residential Multi-Family, Medium Density District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner in an Amended Petition filed in the
Office of the City Clerk on July 30, 1996. Ordinance No. 33128-100796 was adopted by
the Council of the City of Roanoke on first reading on Monday, September 16, 1996, also
adopted by the Council on second reading on Monday, October 7, 1996, and will be in full
force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Katheryn R. Hale
Executive Director
West End Center, Inc.
October 14, 1996
Page 2
pc:
Mr. Joseph D. Kirk, 422 Thirteenth Street, S. W., Roanoke, Virginia 24016
West End United Methodist Church, 1220 Chapman Avenue, $. W., Roanoke,
Virginia 24016
Carolyn H. Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W.,
Roanoke, Virginia 24017
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Department of Real Estate Valuation
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of October, 1996.
VIRGINIA,
No. 33128-100796.
AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 121, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, West End Center, Inc., has made application to the
Council of the City of Roanoke to have the hereinafter described
property rezoned from RM-2, Residential Multifamily, Medium Density
District, to C-2, General Commercial District, subject to certain
conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by S36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on September 16, 1996, after due and
timely notice thereof as required by ~36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that S36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 121 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
That certain parcel located at 1221 Chapman Avenue, and
designated on Sheet No. 121 of the Sectional 1976 Zone Map, City of
Roanoke, as Official Tax No. 1213512, be, and is hereby rezoned
from RM-2, Residential Multifamily, Medium Density District, to
C-2, General Commercial District, subject to the proffers contained
in the Amended Petition filed in the Office of the City Clerk on
July 30, 1996,
this respect.
and that Sheet No. 121 of the Zone Map be changed in
ATTEST:
City Clerk.
Roanoke City Planning Commission
September 16, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request fi.om West End Center, Inc., that property located at 1221 Chapman
Avenue, S.W., designated by Official Tax No. 1213512, be rezoned from
RM-2, Residential Multifamily, Medium Density District to C-2, General
Commercial District, such rezoning to be subject to certain conditions
proffered by the petitioner.
I. Background is as follows:
Pumose of the rezoning request is to place Official Tax No. 1213512, located at 1221
Chapman Avenue, SW, immediately to the rear and across the alley from the West
End Center, Inc., and comprising approximately 0.16 acres, into a zoning
classification which would permit the development of off-site parking to serve the
tutors and parents of West End Center clients. The West End Center is located at
1226 Patterson Avenue, SW, on Official Tax Numbers 1213501 and 1213502, both
of which are zoned C-2, General Commercial District.
The West End Center, Inc., is a non-profit, community outreach program committed
to bettering the lives of young people in the West End and Hurt Park neighborhoods.
Established in 1979, it currently provides nutrition, recreation, socialization and
education programs to 200 children who range in age from 5 to 18 years.
II. Current Situation is as follows:
A. Original petition to rezone was filed on July 10, 1996.
Amended petition to rezone was filed on July 30, 1996. The following condition was
proffered by the petitioner:
1. Use of the property will be restricted to:
Off-site parking for the West End Center, Inc., located at official tax
numbers 1213501 and 1213502, pursuant to section 36.1-432;
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
Members of Council
Page 2
b. Nonprofit counseling facilities and services;
Day care centers with unlimited capacity subject to the requirements
of Section 36. 1-510, et. seq.;
d. Community centers;
Indoor recreational uses including bowling alleys, indoor tennis
courts, squash courts, fitness centers and other similar uses;
f. Parks and playgrounds; and
Outdoor recreational facilities including swimming clubs, tennis
courts, athletic facilities and other similar uses.
Planning Commission public hearing was held on August 7, 1996. Other than the
petitioner, there was no one present to speak in favor of or in opposition to the
request.
III. Issues are as follows:
Zoning of the subject property is RM-2, Residential Multi-Family Medium Density
District. The surrounding zoning pattern in the area is as follows: to the north is C-
2, General Commercial District; to the south are RM-2 and C-2; to the west are RM-
2 and C-2; and to the east is RM-2.
Land uses surrounding the currently vacant subject property are as follows: to the
north are the West End Center, a restaurant and other commercial uses; to the east
are single and multi-family residences; to the west are an adjoining vacant lot and,
beyond, a mixture of commercial and residential multi-family land uses; and to the
south are the West End United Methodist Church and single and multi-family
residences.
C. S~f~zg is an issue in at least two respects:
Exis in on- i rkin for the tutors and parents of West End Center
clients is quite inadequate. As a result, center staff must direct traffic on
Patterson Avenue during peak traffic hours to allow tutors/volunteers and
parents to safely enter and leave the center's parking lot.
The personal safety of volunteers, parents, clients and staff would be
enhanced by use of the parking lot on Chapman Avenue because it would not
require crossing either Patterson Avenue or 13th Street (as other parking
options necessitate). In addition, the lot would be fenced and would have
Members of Council
Page 3
dusk-to-dawn lighting, thus offering additional protection of persons and
property.
/~gLe~ss to the parking lot would be from Chapman Avenue with e~,ress to 13th Street
by means of the alley at the rear of the parcel.
Traffic from this use would produce "minimal impact", according to City Traffic
Engineer Bob Bengtson.
A landscaoed buffer would be required on the easterly side of the property
where it abuts the RM-2 district.
G. Simaage is not planned for the parking lot.
Neighborhood organi?.qfi0n for this area is the Mountain View Neighborhood Forum
but there currently is no contact person. Adjoining property owners were notified
of this petition by way of letters mailed on July 29, 1996.
I. r hF,~JI~L~II~P~I1 recommends that the City:
Support the development of neighborhood-based, multi-purpose human
se~cice centers;
Support increased youth activities, services and day-care programs
through new public/private efforts and better coordination and use of existing
facilities; and
Provide programs and activities to help young people to become productive
adults through a variety of public/private efforts.
IV. Alternatives are as follows:
A. City Council approve the rezoning request.
Zoning would become C-2, General Commercial District, and the
development and use of this parcel for off-site parking for the West End
Center would be allowed.
Land u$~ would be for parking with future uses restricted by petitioner's
proffer.
3. Safety of the tutors and parents of West End Center clients would be
enhanced.
Members of Council
Page 4
4. ~ would be one-way--entering from Chapman Avenue
and exiting to 13th Street via the alley.
5. Traffic would not be an issue.
6. A landscaped buffer would be required.
7. Simaage would not be an issue.
8 .Neighborhood organiz~fi0n is the Mountain View Neighborhood Forum. To
date, no comments have been received from adjoining property owners.
9. ~ issues, as set forth, would be followed.
B. ~ the rezoning request.
1. Zoning would remain RM-2 and the development of this parcel for
off-site parking for West End Center would not be allowed.
2. Land use would remain as a vacant parcel.
3. Safety of tutors and clients' parents would remain an issue.
4. ~ would not apply.
5. Traffic would not be an issue.
6. A landscaped buffer would not apply.
7. ~ would not be an issue.
8. Neighborhood organization would not be an issue.
9. ~ issues, as set forth, could be addressed later.
Recommendation is as follows:
The Plan_nine Commission, by a vote of 5-0 (Mrs. Coles and Mr. Hill absent) recommended
approval of the requested rezoning, finding that it would improve safety for the volunteers
and parents of West End clients and that it would support the mission and programs of the
West End Center for Youth.
Members of Council
Page 5
IRM:TR:mpf
attachments
Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Petitioner
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
AMENDED PETITION TO REZONE
IN THE COITNCIL OF THE CITY OF ROANOKE. VIRGINIA
INRE:
Rezoning of a tract of land at 1221 Chapman Avenue, Official Tax # 1213512,
lying to the rear of the West End Center, Inc. facility, from RM-2, Residential
Multi-Family Medium Density District, to C-2, General Commercial District,
such rezoning to be subject to a certain condition.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, West End Canter, Inc., owns land in the City of Roanoke containing 0.16
acres, more or less, at 1221 Chapman Avanue, Official Tax # 1213512 located to the rear of the
West End Center, Inc. facility. Said tract is curranfly zoned RM-2, Residential Multi-Family
Medium Density District. A map of the property to be rezoned is attached as Exhibit D.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RM-2, Residential Multi-Family
Medium Density District to C-2, General Commercial District, for the purpose of providing
parking for volunteers who tutor West End Center, Inc. clients, and for parents picking up West
· End Center, Inc. clients.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will facilitate the
provision of essential community based, human service programs and facilities, as well as directly
support the programs and activities which help young people to become productive adults. Said
parking lot conforms to the master plan of the West End Center, Inc. attached as Exhibit B.
The petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that
the rezoning will be subject to, and that the Petitioner will abide by, the following
conditions:
A. Use of the property will be restricted to:
(1) Off-site parking for the West End Center, Inc located at official tax numbers
1213501 and 1213502. pursuant to section 36.1-432.
(2) Nonprofit counseling facilities and services.
(3) Day care centers with unlimited capacity subject to the requirements of
section 36.1-510 et seq.
(4) Community centers.
(5) Indoor recreational uses including bowling alleys, indoor tennis courts,
squash courts, fitness centers and other similar uses.
(6) Parks and playgrounds.
(7) Outdoor recreational facilities including swimming clubs, tennis courts,
athletic facilities and other similar uses.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all lots
or property immediately adjacent to or immediately across a street or road fi.om the property to
be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of'Roanoke.
Respectfully submitted this 24th day of July, 1996.
Respectfully submitted,
Kathe~tn R. Hale, Executive Director
West End Center, Inc.
1226 Patterson Ave., S.W.
Roanoke, Va. 24016
(540) 342-0902
· Sidne Campbell, President: Board of Directors
3132 Stoneridge Road
Roanoke, Va. 24014
(540) 345-2721
Exibit A
N
13th Street, S.W.
Comer Store Apa~. Bldg.
Tax # 1213509 Tax # 1213510
Vacant Lot
Zoned C-2
Ta~~2~51~ 1
Parking Lot
Tax # 1213512
Playground
Parcel #1213513
Sample Tax Mt ,~-Master Plan - Exhib:' B
West
Methodis!
Church
Property
m
z
m
13TH STREET
Sorrenta
Property
>
<
I I
Vacant house on Otc. sc 1o~, not owncd by Ccntcr
Has occupied house, not owned by Center
Property currently owned by West End Center
Had unoccupied house (has been demolished), lot owned by West End
Center, to become tutor parking loL Lot we are rexluestin8 rezoning on.
Vacant, not owned by Center, to become tutor parkin§ ffpurcha~ed
Two buildings on this lot, The Corne~ Stor~ and an apar, ment building
Prope~y owned by Villa Sorrenta
West End United Methodist Church Prope~'y
EXHIBIT C ~
LISTING OF ADJOINING PROPERTIES
ADDRESS TAX NO. OWNER
1
2
3
4
5
1225 Chapman Ave.
1226 Pattemon Ave.
1226 Patterson Ave.
1215.1ChaPman Ave.
1221 Campbell Ave.
121-3511
121-3501
121-3502
121-3613
122-0310
Kirk, Jos. & Haislip
West End, Inc.
West End, Inc.
West End, Inc.
West End UMC
.
Ad Number: 83028071
Publisher's Fee: $110.20
WEST END CENTER, INC.
ATTN: SIDNE CAMPBELL,
3132 STONERIDGE ROAD,
ROAMOKE, VA 24014
PR
S.
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
08/30/96 FULL RUN - Friday
09/06/96 FULL RUN - Friday
Witness, this 9th day of Septe~er 1996
Authorized Signature
NOTICE OF PUBLIC HEARING
RM-2, Residential Multifamily, Medium Density
General Commercial District, subject to
conditions, the following property:
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, September 16,
1996, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
District, to C-2,
certain proffered
That certain parcel of land located at 1221 Chapman
Avenue, and being designated as Official Tax No. 1213512.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 28th day of August , 1996.
Mary F. Parker, City Clerk.
%
Publish in the Roanoke Tribune, once on Thursday, September 5, 1996.
Send publisher's affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Send bill to:
Sidne Campbell, President
Board of Directors
West End Center, Inc.
3132 Stoneridge Road, S. W.
Roanoke, Virginia 24014
Publish in the tko_ag_o_ke_T]ll~, once on Friday, August 30, 1996, and once on Friday,
September 6, 1996.
Send publisher's affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Send bill to:
Sidne Campbell, President
Board of Directors
West End Center, Inc.
3132 Stoneridge Road, S. W.
Roanoke, Virginia 24014
l~oSt4 ~ax lq°re ~
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
August 29, 1996
File #51
Katheryn R. Hale
Executive Director
West End Center, Inc.
1226 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hale:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 16, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of West End Center, Inc., that a tract of land located at 1221 Chapman
Avenue, S. W., identified as Official Tax No. 1213512, be rezoned from RM-2, Residential
Multi-Family, Medium Density District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner.
If you have questions with regard to the request for rezoning, please contact John R.
Marlles, Chief of Planning and Community Development, at 981-2344.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc:
Mr. Joseph D. Kirk, 422 Thirteenth Street, S. W., Roanoke, Virginia 24016
West End United Methodist Church, 1220 Chapman Avenue, S. W., Roanoke,
Virginia 24016
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
August 29, 1996
File #51
Katheryn R. Hale
Executive Director
West End Center, Inc.
1226 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hale:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public headng for Monday, September 16, 1996, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the request of West End Center,
Inc., that a tract of land located at 1221 Chapman Avenue, S. W., identified as Official Tax No.
1213512, be rezoned from RM-2, Residential Multi-Family, Medium Density District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public headng, an Ordinance and a report
of the City Planning Commisison with regard to the request for rezoning. Please review the
documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
981-2431. Questions with regard to the Planning Commission report should be directed to John R.
Marlles, Chief of Planning and Community Development, at 981-2344.
It will be necessary ~or you, or your representative, to be present at the September 16 public
hearing. Failure to appear could result in a deferral of the request for rezoning until a later
data.
Sincerely,
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
July 30, 1996
File #51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an amended petition from West End Center, Inc., requesting that
a tract of land, containing 0.16 acre, more or less, located at the rear of 1221 Chapman
Avenue, S. W., identified as Official Tax No. 1213512, be rezoned from RM-2, Residential
Multi-Family, Medium Density District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
July 30, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Sidne Campbell, President, Board of Directors, West End Center, Inc., 3132
Stoneridge Road, Roanoke, Virginia 24014
Katheryn R. Hale, Executive Director, West End Center, Inc., 1226 Patterson
Avenue, S. W., Roanoke, Virginia 24016
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VII~G1NIA
INRE:
Rezoning of a tract of land at 1221 Chapman Avenue, Official Tax # 1213512,
lying to the rear of the West End Center, Inc. facility, from RM-2, Residential
Multi-Family Medium Density District, to C-2, General Commercial District,
such rezoning to be subject to a certain condition.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, West End Center, Inc., owns land in the City of Roanoke containing 0.16
acres, more or less, at 1221 Chapman Avenue, Official Tax # 1213512 located to the rear of the
West End Center, Inc. facility. Said tract is currently zoned RM-2, Residential Multi-Family
Medium Density District. A map of the property to be rezoned is attached as Exhibit D.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RM-2, Residential Multi-Family
Medium Density District to C-2, General Commercial District, for the purpose of providing
parking for volunteers who tutor West End Center, Inc. clients, and for parents picking up West
· End Center, Inc. clients.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will facilitate the
provision of essential community based, human service programs and facilities, as well as directly
support the programs and activities which help young people to become productive adults. Said
parking lot conforms to the master plan of the West End Center, Inc. attached as Exhibit B.
The petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that
the rezoning will be subject to, and that the Petitioner will abide by, the following
conditions:
A. Use of the property will be restricted to:
(1) Off-site parking for the West End Center, Inc located at official tax numbers
1213501 and 1213502. pursuant to section 36.1-432.
(2) Nonprofit counseling facilities and services.
(3) Day care centers with unlimited capacity subject to the requirements of
section 36.1-510 et seq.
(4) Community centers.
(5) Indoor recreational uses including bowling alleys, indoor tennis courts,
squash courts, fitness centers and other similar uses.
(6) Parks and playgrounds.
(7) Outdoor recreational facilities including swimming clubs, tennis courts,
atNetic facilities and other similar uses.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all lots
or property immediately adjacent to or immediately across a street or road from the property to
be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 24th day of July, 1996.
Respectfully submitted,
Katheryn R. Hale, Executive Director
West End Center, Inc.
1226 Patterson Ave., S.W.
Roanoke, Va. 24016
(540) 342-0902
Sidne Campbell, President: Board of Directors
3132 Stoneridge Road
Roanoke, Va. 24014
(540) 345-2721
Exibit A
SITE P
N
13th Street, S.W.
Comer Store Apart. Bldg.
Tax # 1213509 Tax # 1213510
Vacant Lot
Zoned C-2
Tax #1213511
Proposed
Parking Lot
Tax # 1213512
Playground
Parcel #12135'13
· Sample Tax Map-Master Plan - Exhibit B
Church
Property
13TH STREET
m
z
m
Sorrenta
Property
>
<
I I
~t*md
I I
Vacant house on these lots, not owncd by Center
Has occupied house, not owned by Center
Property currently owned by West End Center
Had unoccupied house (has been demolished), lot owned by West End
Center, to become tutor parking lot. Lot we are requesting rezoning on.
Vacant, not owned by Center, to become tutor parking if pumhascd
Two buildings on this lot, The Comer Store and an apartment building
Property owned by Villa Sorrenta
West End United Mcfl~odist Church Property
EXHIBIT C
LISTING OF ADJOINING PROPERTIES
ADDRESS TAX NO. OWNER
1
2
3
4
5
1225 Chapman Ave.
1226 Patterson Ave.
1226 Patterson Ave.
1215 i:Chapman Ave.
1221 Campbell Ave.
121-3511
121-3501
121-3502
121-3513
122-0310
Kirk, Jos. & Haislip
West End, Inc.
West End, Inc.
West End, Inc.
West End UMC
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
Request from West End Cemer for property located at 1221 Chapman )
Avenue, S.W., Tax No. 1213512 from RM-2 to C-2, conditional )AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 29th day of July, 1996, notices ora public hearing to be held on the
7th day of August, 1996, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
1213511
1213501
1213502
1213513
1220310
Owner. Agent or Occupant
Joseph D. Kirk
Nona W. Haislip
West End Center
West End United Methodist Church
Address
422 Thirteenth Street, SW
Roanoke, VA 24016
1220 Chapman Avenue, SW
Roanoke, VA 24016
~ Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 29th day of July, 1996.
""'~"/Notary Pubii~- C7~ ~
My Commission Expires: ~ dtJ/ //~7~
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN: ~
The Roanoke City Planning Commission will hold a public hearing on Wednesday, August 7, 1996,
at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S.W., in order to consider the following:
Request from West End Center, Inc., that property located at 1221 Chapman Avenue, S.W.,
designated by Official Tax No. 1213512, be rezoned from RM-2, Residential Multifamily, Medium
Density District to C-2, General Commercial District, such rezoning to be subject to certain
conditions proffered by the petitioner.
A copy of said application is available for review in the Department of Planning and Community
Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, July 23, 1996 and Tuesday, July 30, 1996
Please bill and send affidavit of publication to:
Department of Planning and Community Development
Room 162, Mnnicipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
MARY F. PARKER, CMC/AAE
CiVy Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
July 11, 1996
File
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from West End Center, Inc., requesting that a tract of
land, containing 0.16 acre, more or less, located at the rear of 1221 Chapman Avenue,
S. W., identified as Official Tax No. 1213512, be rezoned from RM-2, Residential Multi-
Family, Medium Density District, to C-2, General Commercial District, subject to certain
conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
July 11, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Sidne Campbell, President, Board of Directors, West End Center, Inc., 3132
Stoneridge Road, Roanoke, Virginia 24014
Katheryn R. Hale, Executive Director, West End Center, Inc., 1226 Patterson
Avenue, S. W., Roanoke, Virginia 24016
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
PETITION TO KEZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning of a tract of land at 1221 Chapman Avenue, Official Tax # 1213512,
lying to the rear of the West End Center, Inc. facility, from RM-2, Kesidential
Multi-Family Medium Density District, to C-2, General Commercial District,
such rezoning to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, West End Center, Inc., owns land in the City of Roanoke containing 0.16
acres, more or less, at 1221 Chapman Avenue, Official Tax # 1213512 located to the rear of the
West End Center, Inc. facility. Said tract is currently zoned RM-2, Residential Multi-Family
Medium Density District. A map of the property to be rezoned is attached as Exhibit D.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RM-2, Residential Multi-Family
Medium Density District to C-2, General Commemial District, for the purpose of providing
parking for volunteers who tutor West End Center, Inc. clients, and for parents picking up West
End Center, Inc. clients.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will facilitate the
provision of essential community based, human service programs and facilities, as well as directly
support the programs and activities which help young people to become productive adults. Said
parking lot conforms to the master plan of the West End Center, Inc. attached as Exhibit B.
The petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that
the re, zoning will be subject tO, and that the Petitioner will abide by, the following
conditions:
A. Use of the property will be restricted to:
(1) Off-site parking for the West End Center, Inc. pursuant to section 36.1-432.
(2) Dwellings located above ground floor nonresidential uses.
(3) Nonprofit counseling facilities and services.
(4) Day care centers with unlimited capacity subject to the requirements of
section 36.1-510 et seq.
(5) Community centers.
(6) Indoor recreational uses including bowling alleys, indoor tennis courts,
squash courts, fitness centers and other similar uses.
(7) Parks and playgrounds.
(8) Outdoor recreational facilities including swimming clubs, tennis courts,
athletic facilities and other similar uses.
B. If the alley behind the West End Center, Inc. is to be used for egress from the
the parking lot, that portion of the alley used for egress to 13th street will be hard-
surfaced.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all lots
or property immediately adjacent to or immediately across a street or road from the property to
be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 10th day of July, 1996.
Respectfully submitted,
Katheryn R. Hale, Executive Director
West End Center, Inc.
1226 Patterson Ave., S.W.
Roanoke, Va. 24016
(540) 342-0902
Sidne Campbell, President: Board of Directors
3132 Stoneridge Road
Roanoke, Va. 24014
(540) 345-2721
Exibit A
SITE P
N
o=m
13th Street, S.W.
Comer Store Apart. Bldg.
Tax # 1213509 Tax # 1213510
Vacant Lot
Zoned C-2
Tax #1213511
Proposed
Parking Lot
Tax # 1213512
Playground
Parcel#1213513
· Sample Tax Map-Master Plan - Exhibit B
To be u~t for tutor
parking
13TH STREET
West Endl L"~
MethodisI -r-
Church ]] ~--~
Property ~] ~
m
Z
m
Sorrenta
Property
>
<
I
I I
Vacant house on Q]csc lots, not owned by Ccutcr
Has occupied house, not owned by Center
Property currently owned by West End Center
Had unoccupied house (has been demolished), lot owned by West End
Center, to bec, omc tutor parking lot. Lot wc are requesting rczoning on.
Vacant, not owned by Center, to become tutor parking if purchused
Two buildings on this lot, Thc Comer Store and an apartment building
Property owned by Villa Sorrenta
West End Unilezl Methodist Church Property
EXHIBIT C
LISTING OF ADJOINING PROPERTIES
ADDRESS TAX NO. OWNER
1
2
3
4
5
1225 Chapman Ave.
1226 Patterson Ave.
1226 patterson Ave.
1215 ilChapman Ave.
1221 Campbell Ave.
121-3511
121-3501
121-3502
121-3513
122-0310
Kirk, Jos. & Haislip
West End, Inc.
West End, Inc.
West End, Inc.
West End UMC
MARY IV. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 951-2541
Fax: (540) 224-3145
October 14, 1996
File #51
SANDRA Ho EAKIN
Deputy City Clerk
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes, and Moore
P. O. Box 40013
Roanoke, Virginia 24038-0013
Dear Mr. Pace:
I am attaching copy of Ordinance No. 33129-100796 rezoning a certain 1.97-acre tract of
land located at the northeast corner of Brandon Avenue and Edgewood Street, S. W.,
identified as Official Tax No. 1610211, from RM-2, Residential Multifamily, Medium Density
District, and C-2, General Commercial District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner in the Second Amended Petition
filed in the Office of the City Clerk on August 21, 1996. Ordinance No. 33129-100796 was
adopted by the Council of the City of Roanoke on first reading on Monday, September 16,
1996, also adopted by the Council on second reading on Monday, October 7, 1996, and
will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes, and Moore
October 14, 1996
Page 2
pc:
William R. Weinberg, Attorney, Weinberg, Campbell, Slone & Slone, P. O. Box
727, Main Street, Hindman, Kentucky 41822
Mr. Christopher L. Tschappatt, 2801 Brandon Avenue, S. W., Roanoke, Virginia
24015
Brandon Associates, 857 N. Michigan Avenue, Suite 1350, Chicago, Illinois 60611
Brandon Associates, Real Estate Tax Manager, 6th Floor, 8700 W. Bryn Mawr
Avenue, Chicago, Illinois 60631
Fuel Oil & Equipment Co., P. O. Box 12626, Roanoke, Virginia 24027
First National Exchange Bank, c/o Lucy Ellett and T. H. Kemper, 3752 Brandon
Avenue, S. W., Roanoke, Virginia 24018
Trustees of the Karen Waldron Lester Trust, c/o F & W Management, P. O. Box
20809, Roanoke, Virginia 24018
Yorktown Apartments Limited Partnership, 409-D Pinecrest Office Park Drive,
Alexandria, Virginia 22312
Ms. Marian A. Grabda and Ms. Wanda K. Grabda, 2841 Edgewood Street, S. W.,
Roanoke, Virginia 24015
Roanoke Associates, 875 N. Michigan Avenue, No. 1350, Chicago, Illinois 60611
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Department of Real Estate Valuation
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33129-100796.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 161, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, C & C Development, L.L.C., has made application to
the Council of the City of Roanoke to have the hereinafter
described property rezoned from RM-2, Residential Multtfamily,
Medium Density District, and C-2, General Commercial District, to
C-2, General Commercial District, subject to certain conditions
proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by S36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on September 16, 1996, after due and
timely notice thereof as required by S36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 161 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
That certain 1.97-acre tract of land lying at the northeast
corner of Brandon Avenue and Edgewood Street, and designated on
Sheet No. 161 of the Sectional 1976 Zone Map, City of Roanoke, as
Official Tax No. 1610211, be, and is hereby rezoned from RM-2,
Residential Multifamily, Medium Density District, and C-2, General
Commercial District, to C-2, General Commercial District, subject
to the proffers contained in the Second Amended Petition filed in
the Office of the City Clerk on August 21, 1996, and that Sheet No.
161 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
Roanoke City Planning Commission
September 16, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from C&C Development, LLC, represented by G. Michael Pace, Jr.,
attorney, that property located at the northeast comer of Brandon Avenue and
Edgewood Street, S. W., designated as a portion of Official Tax Number
161021 I, be rezoned from RM-2, Residential Multifamily, Medium Density
District and C-2, General commercial District, to C-2, General Commercial
District, such rezoning to be subject to certain conditions proffered by the
petitioner.
Purpose of the rezoning reauest is to permit the development of a new neighborhood
drag store and pharmacy by Rite Aid Corporation. (See letter from attorney dated
7/10/96 which provides additional information.)
Initial netition to rezone the property from RM-2 and C-2 to C-2 with conditions was
filed on 7/11/96. Conditions related to use and development of the property.
Changes were recommended as a result of meetings with city staff and neighborhood
leaders. Amended netiti0n to r~zone the property was filed on 7/31/96. A Second
Amended Petition to rezone was filed on 8/9/96, following the Planning Commission
meeting on 8/7/96. Proffered conditions currently are;
The development of the subject property will be in substantial conformity
with the "Rezoning Plan" dated June 24, 1996, prepared by Langley and
McDonald, P.C., which is the same plan being submitted with this Petition
(the "Plan"), subject to changes required by the City of Roanoke during
development plan review.
The exterior of the buildings shown on the Plan shall be substantially similar
in appearance to the architectural elevation renderings, each dated 8/1/96,
which are the same elevation renderings submitted with this Petition as
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
Members of Council
Page 2
Exhibit C-1 (A) and (B) the "Elevations"). The building materials to be used
in the construction of the buildings on the property shall substantially conform
in appearance with the architectural and building materials used in the
Elevations, including the use of brick masonry for the exterior walls of the
buildings.
The proposed building will not exceed a net retail floor area of 10,456 square
feet and a gross building area of 11,288 square feet. The length of the
building will not exceed 25 feet, with the exception of the towers on the roof
of the building which will not exceed 35 feet in height.
Applicant will provide and maintain in the development of the subject
property such buffering and landscaping substantially as shown on the Plan,
subject to changes required by the City of Roanoke during development plan
review.
The Applicant will install and maintain a pedestrian walkway, bench seating
and bicycle rack in substantial conformance with the Plan, subject to changes
that may be required by the City of Roanoke during development plan review.
The pharmacy pickup window will contain a communication speaker for
customer service, and there will be no other speaker installed or used on the
Property. In addition, there will be no menu board used or permitted in
connection with such communication speaker.
Lighting installed on the Property shall be either directed inwardly toward the
subject property, or if mounted on the exterior of the buildings, shielded so as
to prevent any direct reflection toward the adjacent residential areas. Such
lighting will not exceed 15 feet in height.
Sign structures located on the Property shall be in substantial conformance
with the design shown on the elevation rendering of the sign structure
submitted with this Petition as Exhibit C-2, subject to changes required by the
City of Roanoke during development plan review (the "Sign Elevation").
Such signs will be of a ground monument type and ground lit.
The retaining wall shown on the Plan will be constructed of either brick or
stone.
10. The following uses shall be the only uses permitted:
(a)
Day care centers with unlimited capacity subject to the requirements of
section 36.1-510 et seq.
Members of Council
Page 3
(b) General and professional offices including financial institutions.
(c) Medical clinics.
(d) Medical offices.
(e)
General retail establishments primarily engaged in the retail sale or
rental of merchandise, goods, or products except automobiles, trucks, or
construction equipment; and including the incidental repair and
assembly of merchandise, goods or products to be sold on the premises.
Food stores with a gross floor area not greater than fifteen thousand
(15,000) square feet.
11.
A building permit shall be issued and construction commenced within three (3)
years from the date of the final zoning approval.
Plannin~ Commission nublic hearing was held on 8/7/96. Mr. Mike Pace, attorney for
the petitioners, discussed the rezoning request, the revised building elevations, and
reviewed proffered conditions. He advised that the design of the building had been
changed to reflect discussions with city staffand the neighborhood organization. Mr.
Mike Urbanski, President of the Raleigh Court Civic League, addressed the
Commission in support of the rezoning request advising that the petitioners and their
staff had worked extensively with the neighborhood organization in addressing concerns
and questions. There was some discussion by the Commission regarding the existing
buffer of trees between the proposed development and the adjacent residential house on
Brandon Avenue. It was stated that the existing vegetation would be maintained and
supplemented with additional buffering. The Planning Commission voted to recommend
approval of the rezoning request by a vote of 5-0 (Messrs. Bradshaw, Chrisman, Jones,
and Mrs. Coles and Duerk voting in favor of the request; Messrs. Hill and Butler
absent).
II. Issues:
A. Zoning of the pronerty is currently C-2 (comer of Edgewood and Brandon) and RM-'2
Adjacent zoning is a mixture of C-2, C-1 and RM-2.
B. Land use of the oropertv is a former cas station, vegetable stand, and vacant lilnd
Adjacent land uses are a convenience store, offices, and apartments.
Neighborhood organization for this area is the Raleigh Court Civic League Also, the
property is located adjacent to the Greater Deyede Neighborhood. Both neighborhoods
have been notified of the rezoning request. Representatives of Raleigh Court have met
with both the petitioners' attorney and city staff regarding the project (see neighborhood
Members of Council
Page 4
letter dated 7/19/96). Primary concerns related to the massing and design of the building
and the uses initially included as conditions of the rezoning. Amended petitions were
filed in response to concerns were raised.
Access to the property would be from Edgewood and Brandon Avenue. Highway
improvements for the area are under construction and the new road alignment has been
incorporated in the development plan. Traffic generation for the proposed new use of
the property can be accommodated.
100-year floodplain of Mudlick Creek is located on a portion of'the property. Building
is proposed within a portion of the 100-year and 500-year floodplain, but will be
elevated (by code) to at least two feet above the base flood elevation of 980.5 (see
development plan submitted for location of floodplain).
Water and sewer services are available to the pron~rty. A public sanitary sewer line runs
through the property and will be relocated to permit construction of the building (at
developers' expense).
G. Comprehensive Plan recommends:
Neighborhood character and environmental quality should be protected.
Changes in land use in or near residential areas should be carq:full¥ evaluated
and designed to conserve and enhance neighborhood quality.
Develonment or reuse of small neighborhood sho~nin~ areas to serve the needs
of area residents should be encouraged through public policy and private
actions. Priority should be given to areas where needed commercial services
are not currently provided.
Development of new or existim, commercial areas should be carefully planned
and designed to promote quality development and good land use.
III. Alternatives:
A. City Council apnrove the rezoning request.
Zoning becomes C-2 Conditional. Conditions define the development of the
property.
Land use is expanded and changed to permit a commercial business on a larger
tract of land at the intersection of Brandon and Edgewood. Conditions of the
rezoning define the development and land use of the property.
Members of Council
Page 5
3. Neimhborhood organization is in support of the proposed development plan and
use of the property.
4. Access to the property incorporates the improvements to Brandon Avenue and
Edgewood Street.
5. Flood olaln issue resolved through required building elevations.
6. Sewer line relocation is recognized and incorporated into development plans.
7. Comnrehensive Plan could be followed.
B. City Council deny the rezoning request.
1. Zoning remains C-2 and RM-2. Development of the comer portion of Brandon
and Edgewood would remain an issue due to the reduction in size of the
district resulting from highway improvements.
2. Land use for commercial and/or residential development would still be an issue
for the future.
3. Neighborhood effects still relevant for future proposals.
4. Ac~;e~ could still be an issue for future development.
5. Floodplain is still an issue. Existing C-2 portion of property is located in the
100-year floodplain.
6. Sewer relocation would not be necessary.
7. Comprehensive Plan could be followed.
IV. Recommendation:
The Plannin~ Commission recommends that City_ Council approve the rezoning request The
Commission unanimously recommended approval by a vote of 5-0 (Messrs. Bradshaw,
Chrisman, Jones and Mrs. Coles and Mrs. Duerk voting in favor of the request; Messrs. Hill
and Butler absent). The proposed project has been carefully discussed with the Raleigh Court
Civic League, City staff, and the Commission relative to uses, development of the property,
and design of the building. Commercial zoning already exists at this comer of Edgewood and
Brandon Avenue and the expansion of the district for the proposed development is considered
reasonable and appropriate with the conditions that have been proffered.
Members of Council
Page 6
attachments
cc: Petitioner's Attorney
Assistant City Attorney
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Second Amended Petition for rezoning of a tract of land lying at the northeast
comer of Brandon Avenue and Edgewood Street, being a portion of the parcel
known in the tax records of Roanoke as pamel 1610211, from RM-2 and C-2
designations to a C-2 General Commercial District, such mzoning to be subject to
certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CI~Y OF
ROANOKE:
The Petitioner, C&C Development, L.L.C., has contracted to purchase land in the City of
Roanoke containing 1.97 acres, more or [ess, located at the northeast comer of Brandon Avenue
and Edgewood Street in Roanoke, as more particularly described in Exhibit A attached hereto (the
"Property"), which is a portion of the parcel known in the tax records as parcel 161021 I. The
Property is currently zoned RM-2 and C-2. A map showing the location of the Property is
attached as Exhibit B.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the Property be rezoned from a RM-2 and C-2 District to a C-2 General
Commercial District, subject to certain conditions set forth below, for the purpose of establishing
a Rite Aid Neighborhood Drug Store.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will service local
and frequently recurring needs in the residential community.
7157X3~286951.3
Amended Petition to Rezone Portion of
Tax Parcel No. 1610211
Page -2-
The Petitioner hereby further proffers and agrees that if the said tract is rezoned as
requested, that the rezoning will be subject to, and that the Petitioner will abide by, the conditions
set forth on Exhibit C attached hereto, including but not limited to the development of the subject
property in substantial conformity with the Rezoning Development Plan attached hereto as Exhibit
Attached as Exhibit E are the names, addresses and tax numbers of the owners of all lots
or property and immediately adjacent to immediately across a street or road from the Property.
WHEREFORE, the Petitioner requests that the Property be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 9th day of August, 1996.
Respectfully submitted,
O. Michael Pace, Jr.
G. Harris Warner, Jr.
GENTRY LOCKE RAKES & MOORE
Post Office Box 40013
Roanoke, Virginia 24038-0013
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Amended Petition to Rezone Portion of
Tax Parcel No. 1610211
Page -3-
C&C DEVELOPMENT, L.L.C.
By:~ ~1~, Manager
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY TO BE REZONED
Beginning at an iron pin on the northerly line of Brandon Avenue, S.W., as shown
on that certain plat of survey dated June 24, 1996, prepared by Langley and
McDonald, P.C.; thence N. 86° 26' 00" W. 220.00 feet to an iron pin: thence N.
78° 59' 34" W. 201.63 feet to a point; thence N. 09° 59' 52" W. 72.69 feet to a
point; thence N. 47° 31' 33" E. 17.68 feet to a point; thence with the easterly line
of Edgewood Street following a curved line to the left a chord bearing and
distance of N. 43° 01' 33" E. 151.73 feet to a point; thence N. 38° 31' 33" E.
105.65 feet to a point; thence following a curved line to the right a chord bearing
and distance of N. 40° 33' 51" E. 67.08 feet to a point; thence S. 47° 23' 51" E.
132.53 feet to an iron pin; thence S. 41a 35' 12" W. 67.08 feet to an iron pin;
thence S. 26° 07' 55" W. 40.76 feet to an iron pin; thence S. 70° 25' 06" E.
191.05 feet to an iron pin; thence S. 04° 29' 03" W. 140.16 feet to the iron pin
at the point of Beginning.
to C-2
EXHIBIT C
TO PETITION TO REZONE PORTION OF
TAX PARCEL 1610211
SECOND AMENDED PROFFERS
The owners of the property which is the subject of this Petition, and C&C Development, L.L.C.,
and their successors, heirs and assigns (collectively, the "Applicant'), recognize that the purpose
of conditional rezoning is to provide a method for permitting the reasonable and orderly
development and use of land in situations in which specific circumstances indicate that existing
zoning ordinance district regulations are not adequate. Reasonable conditions voluntarily
proffered may therefore be appropriate for the protection of the community (which conditions are
not generally applicable to other land similar zoned) that when considered with existing~ zoning
ordinance district regulations will cause the requested rezoning to be compatible with the existing
zoning and uses in the area.
The Applicant therefore collectively believes it appropriate to voluntarily proffer in writing for
approval by City Council certain conditions related to the development and use of the subject
property pursuant to the requested rezoning. Accordingly, the Applicant, without any requirement
by or exaction from the City of Roanoke, and without any element of compulsion or quid pro
quo for zoning, rezoning, site plan, building permit or similar approval, and in advance of and
prior to any public hearing before the Planning Commission or the City Council of the City of
Roanoke, does hereby voluntarily proffer, in writing, the following declaration of conditions and
restrictions related to the physical development and operation of the subject property and its use,
which conditions and restrictions shall constitute covenants running with the subject property and
which shall be binding upon all parties and persons claiming under or through the Applicant, their
successors, personal representatives, assigns, grantees and other successors in interest to title, to
be adopted as a part of the Petition and any ordinance granting the requested rezoning:
The development of the subject property will be in substantial conformity with the
"Rezoning Plan" dated June 24, 1996, prepared by Langley and McDonald, P.C.,
which is the same plan being submitted with this Petition (the "Plan"), subject to
changes required by the City of Roanoke during development plan review.
o
The exterior of the buildings shown on the Plan shall be substantially similar in
appearance to the two architectural elevation renderings, each dated August
1996, which are the same elevation renderings submitted with this Petition as
Exhibits C-1 (A) and (B) (the "Elevations"). The building materials to be used in
the construction of the buildings on the property shall substantially conform in
appearance with the architectural and build'rog materials used in the Elevations,
including the use of brick masonry for the exterior walls of the buildings.
The proposed building will not exceed a net retail floor area of 10,456 square feet
and a gross building area of 11,288 square feet. The height of the building will .
not exceed 25 feet, with the exception of the towers on the roof of the building
which will not exceed 35 feet in height.
Applicant will provide and maintain in the development of the subject property
such buffering and landscaping substantially as shown on the Plan, subject to
changes required by the City of Roanoke during development plan review.
The Applicant will install and maintain a pedestrian walkway, bench seating and
bicycle rack in substantial conformance with the Plan, subject to changes that ma)
be required by the City of Roanoke during development plan review.
The pharmacy pickup window will contain a communication speaker for ctlstomer
service, and there will be no other speaker installed or used on the Property. In
addition, there will be no menu board used or permitted in connection with such
communication speaker.
Lighting installed on the Property shall be either directed inwardly toward the
subject property, or if mounted on the exterior of the buildings, shielded so as to
prevent any direct reflection toward the adjacent residential areas. Such lighting
will not exceed 15 feet in height.
Sign structures located on the Property shall be in substantial conformance with
the design shown on the elevation rendering of the sign structure submitted with
this Petition as Exhibit C-2, subject to changes required by the City of Roanoke
during development plan review (the "Sign Elevation"). Such sign will be of a
ground monument type, and will be ground lit.
The retaining wall shown on the Plan will be constructed of either brick or stone.
11.
The following uses shall be the only uses permitted:
(c)
(d)
Day care centers with unlimited capacity subject to the requirements of
section 36.1-510 et seq.
General and professional offices including f'mancial institutions.
Medical clinics.
Medical offices.
(e)
General retail establishments primarily engaged in the retail sale or rental
of merchandise, goods, or products except automobiles, trucks, or
construction equipment; and including the incidental repair and assembly
of merchandise, goods or products to be sold on the premises.
(t)
Food stores with a gross floor area not greater than fifteen thousand
(15,000) square feet.
12.
A building pen'nit shall be issued and construction commenced within three (3)
years from the date of the final zoning approval.
' OCl ~ '54 14144
548949~19~
1
t
1
EXHIBIT E
TO PETITION TO REZONE PORTION OF
TAX PARCEL 1610211
ADJACENT PROPERTY OWNERS
Official TaxNumber
1610204
1610205
1610209
1610210
1610207
1620110
1620111
1620101
Owner's Name and Mailing Address
Christopher Lee Tschappatt
2801 Brandon Avenue, S.W.
Roanoke, Virginia 24015
Brandon Associates
875 N. Michigan Avenue, Suite 1350
Chicago, Illinois 60611
William 1L Weinberg, et als.
P.O. Box 727
Hindman, Kentucky 41822
City of Roanoke
Edgewood Stxeet
Roanoke, Virginia 24015
Fuel Oil & Equipment Co., Inc.
P.O. Box 12626
Roanoke, Virginia 24027
First National Exchange Bank of Virginia,
Trustee
c/o Lucy Ellett and T.H. Kemper
3752 Brandon Avenue
Roanoke, Virginia 24018
Trustees of the Karen Waldron Lester Trust
c/o F&W Managemem
P.O. Box 20809
Roanoke, Virginia 24018
Yorktown Apartments Limited Partnership
409-D Pinecrest Office Park Drive
Alexandria, Virginia 22312
1620112
1620102
Morton C. Rosenberg
P.O. Box 4563
Roanoke, Virginia 24015
Roanoke Associates
Attention: Peggy
875 North Michigan Avenue #1350
Chicago, Illinois 60611
A'I'rACHED MAP INDICATES ADJOINING PROPERTY OWNERS
IN RELATION TO PROPERTY TO BE REZONED
540o985.9500
GENTRY LOCKE
RAKES 5, M(3DRE
Direct No.
July 10, 1996
~ D~.LTV]~RED
Evelyn S. Lander, AICP
City Planner
Department of Planning and
Community Development
Room 162, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Re:
C&C Development, L.L.C. - Proposed Rezoning of Property
Located at Corner of Brandon Avenue and Edgewood Street
from R-2 and C-1 to C-2 (Conditional) for Use as a
Neighborhood Rite Aid Pharmacy and Retail Business
Dear Ms. Lander:
As you are aware, we represent C&C Development, L.L.C. ("C&C"),
which is the preferred developer for Rite Aid of Virginia, Inc.
C&C is responsible for locating appropriate land in Virginia for
development by Rite Aid for its new neighborhood drugstores.
C&C has submitted an application for rezoning of the property
located at the'corner of Brandon Avenue and Edgewood Street to
permit Rite Aid to construct a new neighborhood drugstore on the
property. This letter is intended to supplement the application
and provide a brief narrative of the proposed development and use
of the property.
Rite Aid intends to establish a n,,mher of its neighborhood
drugstores in the western part of Virginia, with several locations
intended for the Roanoke area. Rite Aid has embarked on a three-
year plan for the development of 1,000 new stores. This aggressive
business plan invol-ves relocating many of its smaller existing
stores to larger facilities, expanding the size of many of its
shopping center stores and the opening of new stores. In Roanoke,
Rite Aid intends to bring its services closer to where its
customers live by building new stores near residential areas.
Rite Aid consistently has a strong positive economic impact in the
communities where it does business. Rite Aid will invest more than
$1.5 million per store to meet it's strict quality control
guidelines for design and construction of its neighborhood
7157\3\279894.1
GENTRY LOCKE
RAKES & MCDRE
Evelyn S. Lander,
July 10, 1996
Page -2-
AICP
drugstores. This money will be spent on local architects and
contractors during a 16-week construction process.
Each new store will also create 15 to 25 full-time pharmacy, stock
and cashier jobs. Rite Aid does all its hiring on-site,
encouraging local residents to apply. Additionally, Rite Aid
drugstores generate several hundred thousand' dollars in local
corporate, sales, payroll and personal income taxes annually.
Rite Aid's new, enhanced drugstore design provides for wider aisles
and brighter lighting for improved traffic flow, and easy access to
checkout stations. This prototype also includes a private pharmacy
waiting area, a full line of brand-name cosmetics and fragrances,
a one-hour photo processing center and a Rite Express station which
offers fax, photocopy, package and postal services.
Despite the additional services offered, Rite Aid Pharmacies are
moderately sized, typically 11,000 square feet or less, and are
regarded by its customers as neighborhood drugstores.
Rite Aid does not take a ~ookie-cutter approach to building its new
drugstores. Rite Aid's priority is serving the unique needs of
each community, and C&C and Rite Aid will work diligently to design
a store which is consistent with the needs and character of the
surrounding community.
Since the founding of the first Rite Aid Pharmacy in Scranton,
Pennsylvania in 1962, Rite Aid has established a universal
reputation as a corporate good neighbor. Rite Aid operates over
2,700 drugstores in 21 states, and is steadily growing. At each of
these locations, its pharmacists, store managers and associates
have a strong commitment to the community. They participate in
outreach programs,' health fairs, educational programs and
diagnostic screenings, and counsel seniors on their special needs.
In addition, Rite Aid makes donations to help support highly-valued
social and philanthropic efforts in the community.
The property at Brandon and Edgewood has been selected for
development of the first Rite Aid neighborhood drugstore in
Roanoke. This particular site is comprised of a 1.97 acre parcel
on a portion of which is currently located a closed Texaco gas
station. The property has not been used for a n~mher of years and
is not currently being put to its highest and best use. The
properties in the immediate vicinity of the subject property
7157\3\279894.1
GENTRY LOCKE
RAKES & M(]DRE
Evelyn S.
July 10,
Page -3-
Lander, AICP
1996
consist of various uses, including single family residential,
residential, multi-family residential and commercial.
We and representatives of C&C have met with representatives of the
Greater Raleigh Court Neighborhood Association and the Greater
Deyerle Road Neighborhood Association to discuss C&C's and Rite
Aid's plans and to address any concerns they may have. C&C and
Rite Aid have agreed to restrict the use of the property in certain
respects in order to alleviate any concerns these neighborhood
groups have or may have had regarding the impact of the proposed
use on the surrounding area.. Accordingly, the application also
includes certain proffers voluntarily made by the owners with
respect to the development and use of the property, if rezoned. As
you are aware, C&C considered the possibility of requesting a CN,
Neighborhood Commercial rezoning designation for the property.
However, while the proposed use is clearly a permitted use under
the CNdesignation, the minimum lot size and frontage requirements
of Section 36.1-166 prohibits C&C from pursuing that possibility.
The proffers are designed, however, to restrict the uses to which
the property may be put to as similar to those permitted in the CN
district even though the requested rezoning is to C-2. These
proffers are intended to make the intended use compatible with the
existing uses of properties in the surrounding areas, in keeping
with Rite Aid's philosophy of designing and operating its
drugstores consistent with the character of the neighboring area.
It should be noted that a portion of the northwestern part of the
property located along Edgewood Street will not be rezoned, but
will coDtinue to have a R-2 zoning designation in order to preserve
its existing character as an additional buffer between the proposed
use and the adjoining single family residences in that area. The
subject property is located at the intersection of two significant
secondary roads.
As you are aware, Brandon Avenue is the subject of a VDOT expansion
project related to the extension of Peters Creek Road.
Improvements are expected to be made to Brandon Avenue and to
Edgewood Street in order to accommodate the anticipated increase in
traffic. C&C's and Rite Aid's plans for development of the
property have been designed to take VDOT's plans into account. We
believe it is significant that VDOT has planned to acquire a
portion of the property along Edgewood Street for road widening
purposes. VDOT's plans will, of necessity, alter the subject
property and the surrounding properties substantially, causing some
7157\3\279894.1
GENTRY LOCKE
RAKES & MCDRE
Evelyn S. Lander, AICP
July 5, 1996
Page -4-
change in the character oft he existing area. That change, coupled
with the existing commercial uses in the area, make the existing R-
2 and C-1 zoning designations for the property unreasonable, and
support the reasonableness of a C-2 zoning designation, with
proffered conditions, for use of the property as a neighborhood
drugstore.
C&C, Rite Aid and we believe that a neighborhood drugstore on this
property will provide a substantial benefit to the residents and
other property owners in the area. The proposed use is a less
intensive commercial use than others permitted in the C-2 zoning
classification. The proffers limit development and use of the
property in a particular manner so as to remain consistent with
existing uses in the area. The property will be developed in
substantial conformity to the site plan attached to the
application, and the proffers also include limitations on
development and use, including significant landscaping and
buffering and a restriction prohibiting the existence of a remote
speaker system and menu board of the type used by fast food and
other restaurants. Accordingly, the use of the proposed pharmacy
pickup window will be .restricted to use by Rite Aid for the
purchase of pharmaceuticals and related supplies sold at the
drugstore only, and any successor user will be inhibited from
expanding its use to "off-site" goods and services.
In view of the foregoing, we ask that you act favorably upon the
request, and recommend approval of the proposed rezoning.
If you should have any questions, please call me at (540) 983-9312.
Yours sincerely,
GMPjr/lgh
cc: Ellen F.
Bessell (w/encl.)
Mark W. Strickland (w/encl.)
Eric A. Hauser, Esq. (w/encl.)
Jamie Van Br~mmer (w/o encl.)
7157\3\279894.1
RECEIVED
JUL 22 1996
Greater Raleigh Court Civic League
P. O. Box 3092 · Roanoke, VA 24015
CFI'Y OF ROANOKE
DEPARTMENT OF PLANNING AND
COMMUNITY DEVELOPMENT
Suly 19,1996
Martha Franklin, Secretary
Roanoke City Pla~ning Commission
215 Church Ave., S.W.
Room 162
Roanoke, VA 24011
In Re: Rezoning petition re cornev of Edgewood and Brandon
Dear Ms. Franklin:
- -. " On behalf of the Greater Raleigh Court Civic League, I am writing to express, our
concerns over the proposed re'zoning of the property located at the comer of Edgewood and
Brandon Avenue.
Certainly, the existing use o§ the property is not desirable from anyone's standpoint.
Regardless, members of our Board ~)f Directors have raised a number of concerns regarding
the proposed rezonln$ relating to both the design of the proposed structure and potential uses
for the rezoned property should this project not be economically viable. I will briefly set
forth those concerns.
1. Concerns have been voiced regarding the size of the proposed structure. It does
not appear to be of a "neighborhood" scale. We cannot tell how high the proposed structure
is going to be but it appears from the elevations to be huge. The proposed height and size of
the building is a substantial concern.
2. As proposed, the structure is oriented away from Grandin Avenue towards
Edgewood. It is, ia fact, oriented away from Greater Raleigh Court. This adds little to our
neighborhood except for a large brick wall out of scale to other structures ia Raleigh Court.
3. While we appreciate the developer's willingness to construct the structure out of
brick, as it is currently proposed, the structure is essentially a large brick box lacking any
features such as vertical relief to break up the Brandon Avenue facade. While other Rite-Aid
locations are less boxy in orientation and include a tower near the entrance, this new
prototype does not.
M#347240
Page 2
July 19, 1996
4. In that vein, the sU'ucture appears to lack any architectural reference point in
Raleigh Court. Rather, it is a rather generic building with diamond shaped windows. In other
locations, such as Ghent and Suffolk, the developer has made more of an effor~ to come up
with a design that blends in with the architectural character of the neighborhood. Perhaps an
architect could come up with a design more in keeping with the character of the
neighborhood.
5. Because of the size, shape and orientation of the structure, what appears on the
Brandou Avenue side is rather like a brick wall which is not particularly incluqive f~om a
neighborhood standpoint.
6. Some members of our board r~ised concerns about the economic viability of such a
large commercial enterprise, particularly given the grocery and drug store which failed some
years ago further down Brandon. Further, our board is devoted to maintaining and protecting
the Cn-andin Road shopping district which is a critical pan of our neighborhood and is
concerned about impact of the new structure on the existing Revco Drag Store on Grandin
Road. One member of our board recalled that Rite-Aid and Revco, at some time in the past,
had entertained the notion of merghl, g and wondered whether this re'zoning may result in the
closing of the Revco store on Grandin. Certainly, we do not presume to lmow the economic
impact of the opening of the new store, but any potential loss of a key merchant in the
Grandln Road shopping district is of grave concern to our neighborhood.
7. As to the petition itself, referring to paragraph 2, it is difficult to know exactly
what the building will look like once bulk became of the use of the term "substantially
similar" and the lack of a list of building materials other than the brick masonry.
8. Regarding ¶4, there is virtually nothing in the Elevations which one can use to
determine what the pedestrian walkway, bench seating and bicycle rack will look like. The
elevation providea nothing definitive.
9. As regards ¶5, we have concerns about any external speaker, not just a remote one.
10. Concerning "[6, we suggest that there should be a maximum height for the
gh g.
11. Given the proximity to the apartment complex, we have some concerns about the
hours of operation of the proposed slructure.
M#347240
Page 3
July 19, 1996
12. Regarding ¶7, the sign attached to the revised rezoning petition is totally
nnaeeeptable. From what we can tell, it is huge and completely out of character with a
"neighborhood" store.
13. Concerning proposed uses, it is suggested that the developed specify the use it
intends to make of the property to be rezoned rather than include a laundry list of alternative
uses. Something specifica~y tailored to the proposed use, such as ¶. 8 (w), should be listed
exclusively.
14. Finally, some board members are concerned that Edgewood presentiy serves as a
buffer to our neighborhood agaln~ the sort of commercial development which exists further
down Brsndon. We do not want our neighborhood to be developed in that fashion and we
have concerns about future development plans to the extent that our neighborhood buffer is
eroded.
Some, but not all, of these concerns were discussed with cotmsel for the developer in
two meetings previously conducted. The developer and its counsel have been cooperative
with the Civic League and it is anticipated that other discussions will take place between the
parties following this letter. ,'
We understand that this matter is scheduled for public hearing on August 7, 1996 at
1:30 p.m. Please let me know if any change is made to that docket.
Thank you for your consideration in this regard.
Very truly yours,
Micl~l~l F. Urbansl~i
CC:
G. Michael Pace, Jr.
Board, Greater Raleigh Court Civic League
M#347240
Z
--0
Z
Ad Number: 83027936
Publisher's Fee: $116.00
GENTRY, LOCKE & MOORE
P.O. BOX 40013
ROANOKE, VA 24038-0013
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
08/30/96 FULL RUN - Friday
09/06/96 FULL RUN - Friday
Witness, this 9th day of September 1996
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, September 16,
1996, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
RM-2, Residential Multifamily, Medium Density District, and C-2,
General Commercial District, to C-2, General Commercial District,
subject to certain proffered conditions, the following property:
That certain 1.97-acre tract of land lying at the
northeast corner of Brandon Avenue and Edgewood Street,
and being designated as Official Tax No. 1610211.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 28th day of August , 1996.
Mary F. Parker, City Clerk.
Publish in the Roanoke Tribune. once on Thursday, September 5, 1996.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
G. Michael Pace, Jr., Attorney
Gentry, Lodce, Rakes and Moore
P. O. Box 40013
Roanoke, Virginia 24038-0013
Publish in the Roanoke Times. once on Friday, August S0, 1996, and once on Friday,
September 6, 1996.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes and Moore
P. O. Box 40013
Roanoke, Virginia 24038-0013
MARY E PARKER, CMC/AAE
City Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
August 29, 1996
File ff.51
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes, and Moore
P. O. Box 40013
Roanoke, Virginia 24038-0013
Dear Mr. Pace:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public headng for Monday, September 16, 1996, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the request of C & C Development,
L.L.C., that a certain 1.97-acre tract of land located at the northeast comer of Brandon Avenue and
Edgewood Street, S. W., identified as Official Tax No. 1610211, be rezoned from RM-2, Residential
Multifamily, Medium Density District, and C-2, General Commercial District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report
of the City Planning Commisison with regard to the request for rezoning. Please review the
documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
981-2431. Questions with regard to the Planning Commission report should be directed to John R.
Madles, Chief of Planning and Community Development, at 981-2344.
It will be he.scary for you, or your repmsentetive, to be present at the September 16 public
hearing. Failure to apl~ar could result in a deferral of the mqueat for mzoning until a later
date.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
August 29, 1996
File #51
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes, and Moore
P. O. Box 40013
Roanoke, Virginia 24038-0013
Dear Mr. Pace:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 16, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of C & C Development, L.LC., that a certain 1.97-acre tract of land located at
the northeast corner of Brandon Avenue and Edgewood Street, S. W., identified as Official
Tax No. 1610211, be rezoned from RM-2, Residential Multifamily, Medium Density District,
and C-2, General Commercial District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner.
If you have questions with regard to the request for rezoning, please contact John R.
Marlles, Chief of Planning and Community Development, at 981-2344.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Eric.
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes, and Moore
August 29, 1996
Page 2
pc:
William R. Weinberg, Attorney, Weinberg, Campbell, Slone & Slone, P. O. Box
727, Main Street, Hindman, Kentucky 41822
Mr. Christopher L. Tschappatt, 2801 Brandon Avenue, S. W., Roanoke, Virginia
24015
Brandon Associates, 857 N. Michigan Avenue, Suite 1350, Chicago, Illinois 60611
Brandon Associates, Real Estate Tax Manager, 6th Floor, 8700 W. Bryn Mawr
Avenue, Chicago, Illinois 60631
Fuel Oil & Equipment Co., P. O. Box 12626, Roanoke, Virginia 24027
First National Exchange Bank, c/o Lucy Ellett and T. H. Kemper, 3752 Brandon
Avenue, S. W., Roanoke, Virginia 24018
Trustees of the Karen Waldron Lester Trust, c/o F & W Management, P. O. Box
20809, Roanoke, Virginia 24018
Yorktown Apartments Limited Partnership, 409-D Pinecrest Office Park Drive,
Alexandria, Virginia 22312
Ms. Marian A. Grabda and Ms. Wanda K. Grabda, 2841 Edgewood Street, S. W.,
Roanoke, Virginia 24015
Roanoke Associates, 875 N. Michigan Avenue, No. 1350, Chicago, Illinois 60611
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~; Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
August 21, 1996
File #51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a second amended petition from G. Michael Pace, Jr., Attorney,
representing C & C Development, L.L.C., requesting that a tract of land located at the
northeast corner of Brandon Avenue and Edgewood Street, S. W., containing 1.97 acre,
more or less, described as Official Tax No. 1610211, be rezoned from RM-2, Residential
Multifamily, Medium Density District, and C-2, General Commercial District, to C-2,
General Commercial District, subject to certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
August 21 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
G. Michael Pace, Jr., Attorney, Gentry, Locke, Rakes and Moore, P. O. Box
40013, Roanoke, Virginia 24038-0013
William R. Weinberg, Attorney, Weinberg, Campbell, Slone & Slone, P. O. Box
727, Main Street, Hindman, Kentucky 41822
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Second Amended Petition for rezoning of a tract of land lying at the northeast
comer of Brandon Avenue and Edgewood Street, being a portion of the parcel
known in the tax records of Roanoke as parcel 1610211, from RM-2 and C-2
designations to a C-2 General Commercial District, such rezoning to be subject to
certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, C&C Development, L.L.C., has contracted to purchase land in the City of
Roanoke containing 1.97 acres, more or less, located at the northeast corner of Brandon Avenue
and Edgewood Street in Roanoke, as more particularly described in Exhibit A attached hereto (the
"Property"), which is a portion of the parcel known in the tax records as parcel 1610211. The
Property is currently zoned RM-2 and C-2. A map showing the location of the Property is
attached as Exhibit B.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the Property be rezoned from a RlVl-2 and C-2 District to a C-2 General
Commercial District, subject to certain conditions set forth below, for the purpose of establishing
a Rite Aid Neighborhood Drug Store.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will service local
and frequently recurring needs in the residential community.
7157~3~286951.3
Amended Petition to Rezone Portion of
Tax Parcel No. 1610211
Page -2-
The Petitioner hereby further proffers and agrees that if the said tract is rezoned as
requested, that the rezoning will be subject to, and that the Petitioner will abide by, the conditions
set forth on Exhibit C attached hereto, including but not limited to the development of the subject
property in substantial conformity with the Rezoning Development Plan attached hereto as Exhibit
Attached as Exhibit E are the names, addresses and tax numbers of the owners of all lots
or property and immediately adjacent to immediately across a street or road from the Property.
WHEREFORE, the Petitioner requests that the Property be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 9th day of August, 1996.
Respectfully submitted,
G. Michael Pace, Jr.
G. Harris Warner, Jr.
GENTRY LOCKE RAKES & MOORE
Post Office Box 40013
Roanoke, Virginia 24038-0013
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
7157~3~286951.3
Amended Petition to Rezone Portion of
Tax Parcel No. 1610211
Page -3-
C&C DEVELOPMENT, L.L.C.
By:j~ C~rI, Manager
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY TO BE REZONED
Beginning at an iron pin on the northerly line of Brandon Avenue, S.W., as shown
on that certain plat of survey dated June 24, 1996, prepared by Langley and
McDonald, P.C.; thence N. 86° 26' 00" W. 220.00 feet to an iron pin; thence N.
78° 59' 34" W. 201.63 feet to a poim; thence N. 09° 59' 52" W. 72.69 feet to a
point; thence N. 47° 31' 33" E. 17.68 feet to a point; thence with the easterly line
of Edgewood Street following a curved line to the left a chord bearing and
distance of N. 43° 01' 33" E. 151.73 feet to a poim; thence N. 38° 31' 33" E.
105.65 feet to a point; thence following a curved line to the right a chord bearing
and distance of N. 40° 33' 51" E. 67.08 feet to a point; thence S. 47° 23' 51" E.
132.53 feet to an iron pin; thence S. 41° 35' 12" W. 67.08 feet to an iron pin;
thence S. 26° 07' 55" W. 40.76 feet to an iron pin; thence S. 70° 25' 06" E.
191.05 feet to an iron pin; thence S. 04° 29' 03" W. 140.16 feet to the iron pin
at the point of Beginning.
7157X3~286951.3
E~IB~T B
A.~. RZOUESTED
FOR P~ZO~II~;G
Pot:ion of 5ubjec: Parcel to
be Kezoned frc= ~1.-2 and C-2
to C-2
,,7
: 7,
EXHIBIT C
TO PETITION TO REZONE PORTION OF
TAX PARCEL 1610211
SECOND AMENDED PROFFERS
The owners of the property which is the subject of this Petition, and C&C Development, L.L.C.,
and their successors, heirs and assigns (collectively, the "Applicant"), recognize that the purpose
of conditional rezoning is to provide a method for permitting the reasonable and orderly
development and use of land in situations in which specific circumstances indicate that existing
zoning ordinance district regulations are not adequate. Reasonable conditions voluntarily
proffered may therefore be appropriate for the protection of the community (which conditions are
not generally applicable to other land similar zoned) that when considered with existing zoning
ordinance district regulations will cause the requested rezoning to be compatible with the existing
zoning and uses in the area.
The Applicant therefore collectively believes it appropriate to voluntarily proffer in writing for
approval by City Council certain conditions related to the development and use of the subject
property pursuant to the requested rezoning. Accordingly, the Applicant, without any requirement
by or exaction from the City of Roanoke, and without any element of compulsion or quid vro
quo for zoning, rezoning, site plan, building permit or similar approval, and in advance of and
prior to any public hearing before the Planning Commission or the City Council of the City of
Roanoke, does hereby voluntarily proffer, in writing, the following declaration of conditions and
restrictions related to the physical development and operation of the subject property and its use,
which conditions and restrictions shall constitute covenants running with the subject property and
which shall be binding upon all parties and persons claiming under or through the Applicant, their
successors, personal representatives, assigns, grantees and other successors in interest to title, to
be adopted as a part of the Petition and any ordinance granting the requested rezoning:
The development of the subject property will be in substantial conformity with the
"Rezoning Plan" dated June 24, 1996, prepared by Langley and McDonald, P.C.,
which is the same plan being submitted with this Petition (the "Plan"), subject to
changes required by the City of Roanoke during development plan review.
The exterior of the buildings shown on the Plan shall be substantially similar in
appearance to the two architectural elevation renderings, each dated August
1996, which are the same elevation renderings submitted with this Petition as
Exhibits C-1 (A) and (B) (the "Elevations"). The building materials to be used in
the construction of the buildings on the property shall substantially conform in
appearance with the architectural and building materials used in the Elevations,
including the use of brick masonry for the exterior walls of the buildings.
7157X3~286951,3
The proposed building will not exceed a net retail floor area of 10,456 square feet
and a gross building area of 11,288 square feet. The height of the building will .
not exceed 25 feet, with the exception of the towers on the roof of the building
which will not exceed 35 feet in height.
Applicant will provide and maintain in the development of the subject property
such buffering and landscaping substantially as shown on the Plan, subject to
changes required by the City of Roanoke during development plan review.
The Applicant will install and maintain a pedestrian walkway, bench seating and
bicycle rack in substantial conformance with the Plan, subject to changes that ma5
be required by the City of Roanoke during development plan review.
The pharmacy pickup window will contain a communication speaker for customer
service, and there will be no other speaker installed or used on the Property. In
addition, there will be no menu board used or permitted in connection with such
communication speaker.
Lighting installed on the Property shall be either directed inwardly toward the
subject property, or if mounted on the exterior of the buildings, shielded so as to
prevent any direct reflection toward the adjacent residential areas. Such lighting
will not exceed 15 feet in height.
Sign structures located on the Property shall be in substantial conformance with
the design shown on the elevation rendering of the sign structure submitted with
this Petition as Exhibit C-2, subject to changes required by the City of Roanoke
during development plan review (the "Sign Elevation"). Such sign will be of a
ground monument type, and will be ground lit.
The retaining wall shown on the Plan will be constructed of either brick or stone
11. The following uses shall be the only uses permitted:
(a)
(b)
(c)
(d)
Day care centers with unlimited capacity subject to the requirements of
section 36.1-510 et seq.
General and professional offices including financial institutions.
Medical clinics.
Medical offices.
7157~3~286951.3
12.
(e)
General retail establishments primarily engaged in the retail sale or rental
of merchandise, goods, or products except automobiles, trucks, or
construction equipment; and including the incidental repair and assembly
of merchandise, goods or products to be sold on the premises.
(f) Food stores with a gross floor area not greater than fifteen thousand
(15,000) square feet.
A building permit shall be issued and construction commenced within three (3)
years from the date of the final zoning approval.
7157X3~86951.3
JU~--22--96 MON ~2:42
RITE AID J HANSEH REG=5 5489496193
CCI ~5 '94 14r44 ~RC4_D S ~{CFIELD~
P.05
P.2/2
f
i
Langley and McDonald, P.C.
EXHIBIT E
TO PETITION TO REZONE PORTION OF
TAX PARCEL 1610211
ADJACENT PROPERTY OWNERS
Official Tax Number
1610204
1610205
1610209
1610210
1610207
1620110
1620111
1620101
Owner's Name and Mailing Address
Christopher Lee Tschappatt
2801 Brandon Avenue, S.W.
Roanoke, Virginia 24015
Brandon Associates
875 N. Michigan Avenue, Suite 1350
Chicago, Illinois 60611
William R. Weinberg, et als.
P.O. Box 727
Hindman, Kentucky 41822
City of Roanoke
Edgewood Street
Roanoke, Virginia 24015
Fuel Oil & Equipment Co., Inc.
P.O. Box 12626
Roanoke, Virginia 24027
First National Exchange Bank of Virginia.
Trustee
c/o Lucy Ellett and T.H. Kemper
3752 Brandon Avenue
Roanoke, Virginia 24018
Trustees of the Karen Waldron Lester Trust
c/o F&W Management
P,O. Box 20809
Roanoke, Virginia 24018
Yorktown Apartments Limited Pannership
409-D Pinecrest Office Park Drive
Alexandria, Virginia 22312
7157X3~286951.3
1620112
1620102
Morton C. Rosenberg
P.O. Box 4563
Roanoke, Virginia 24015
Roanoke Associates
Attention: Peggy
875 North Michigan Avenue #1350
Chicago, Illinois 60611
ATTACHED MAP INDICATES ADJOINING PROPERTY OWNERS
IN RELATION TO PROPERTY TO BE REZONED
7157~3~286951.3
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
Request from C&C Development for property located at comer
of Brandon and Edgewood, Pt. tax no. 110211 from RM-2
and C-2, conditional
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
)
) AFFIDAVIT
)
1610205 Brandon Associates
1610209
1610210
1610207
1620110
1620111
1620101
1610104
1620112
William R. Weinberg, et als
City of Roanoke
Fuel Oil & Equipment Co.
First National Exchange Bank
c/o Lucy Ellett and T. H. Kemper
Trustees of the Karen Waldron Lester Trust
c/o F & W Management
Yorktown Apartments Limited Partnership
Marian A. Brabda
Wanda K. Grabda
Morton C. Rosenberg
below at their last known address:
Parcel Owner. Agent or Occupant
1610204 Christopher L. Tschappatt
Address
2801 Brandon Avenue, SW
Roanoke, VA 24015
857 N. Michigan Avenue, Suite
1350
Chicago, IL 60611
Real Estate Tax Manager
6th Floor
8700 W. Bryn Mawr Ave
Chicago, IL 60631
P. O. Box 727
Hindman, Kentucky 41822
P. O. Box 12626
Roanoke, VA 24027
3752 BrandonAvenue
Roanoke, VA 24018
P. O. Box 20809
Roanoke, VA 24018
409-DP~ec~OfficeP~kDr.
Alexandria, VA 22312
2841 Edgewood Street, SW
Roanoke, VA 24015
P. O. Box 4563
Roanoke, VA 24015
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mall on the 29th day of July, 1996, notices of a public hearing to be held on the
7th day of August, 1996, on the rezoning captioned above to the owner or agent of the parcels listed
1620102
Roanoke Associates
Attention: Peggy
875 N. Michigan Avenue, # 1350
Chicago, IL 60611
· 'Martha~P-ace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 29th day of July, 1996.
..~ lqotjary pu_bli~
My Commission Expires: .(._q]~Oc~
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
File #51
Carolyn H. Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an amended petition from G. Michael Pace, Jr., Attorney,
representing C & C Development, L.L.C., requesting that a tract of land located at the
northeast corner of Brandon Avenue and Edgewood Street, S. W., containing 1.97 acre,
more or less, described as Official Tax No. 1610211, be rezoned from RM-2, Residential
Multifamily, Medium Density District, and C-2, General Commercial District, to C-2,
General Commercial District, subject to certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Carolyn H. Coles, Chairperson
City Planning Commission
August 2, 1996
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
G. Michael Pace, Jr., Attorney, Gentry, Locke, Rakes and Moore, P. O. Box
40013, Roanoke, Virginia 24038-0013
William R. Weinberg, Attorney, Weinberg, Campbell, Slone & Slone, P. O. Box
727, Main Street, Hindman, Kentucky 41822
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
IN RE:
IN THE COUNCIL oF ~'HE CITY OF ROANOKE, VIRGINIA
Amended Petition for rezoning of a tract of land lying at the northeast corner of
Brandon Avenue and Edgewood Street, being a portion of the parcel known in the
tax records of Roanoke as parcel 1610211, from RM-2 and C-2 designations to a
C-2 General Commercial District, such rezoning to be subject to certain
conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, C&C Development, L.L.C., has contracted to purchase land in the City of
Roanoke containing 1.97 acres, more or less, located at the northeast corner of Brandon Avenue
and Edgewood Street in Roanoke, as more particularly described in Exhibit A attached hereto (the
"Property"), which is a portion of the parcel known in the tax records as parcel 1610211. The
Property is currently zoned RM-2 and C-2. A map showing the location of the Property is
attached as Exhibit B.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the Property be rezoned from a RM-2 and C-2 District to a C-2 General
Commercial District, subject to certain conditions set forth below, for the purpose of establishing
a Rite Aid Neighborhood Drug Store.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will service local
and frequently recurring needs in the residential community.
The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that
the rezoning will be subject to, and that the Petitioner will abide by, the conditions set forth on
Amended Petition to Rezone Portion of
Tax Parcel No. 1610211
Page -2-
Exhibit C attached hereto, including but not limited to the development of the subject property
in substantial conformity with the Rezoning Development Plan attached hereto as Exhibit D.
Attached as Exhibit E are the names, addresses and tax numbers of the owners of all lots
or property and immediately adjacent to immediately across a street or road from the Property.
WHEREFORE, the Petitioner requests that the Property be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 1st day of August, 1996.
Respectfully submitted,
C&C DEVELOPMENT, L.L.C.
G. Michael Pace, Jr.
G. Harris Warner, Jr.
GENTRY LOCKE RAKES & MOORE
Post Office Box 40013
Roanoke, Virginia 24038-0013
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
7157Bx286951.1
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY TO BE REZONED
Beginning at an iron pin on the northerly line of Brandon Avenue, S.W., as shown
on that certain plat of survey dated June 24, 1996, prepared by Langley and
McDonald, P.C.; thence N. 86° 26' 00" W. 220.00 feet to an iron pin; thence N.
78° 59' 34" W. 201.63 feet to a poim; thence N. 09° 59' 52" W. 72.69 feet to a
point; thence N. 47° 31' 33" E. 17.68 feet to a point; thence with the easterly line
of Edgewood Street following a curved line to the left a chord bearing and
distance of N. 43° 01' 33" E. 151.73 feet to a point; thence N. 38° 31' 33" E.
105.65 feet to a point; thence following a curved line to the right a chord bearing
and distance of N. 40° 33' 51" E. 67.08 feet to a point; thence S. 47° 23' 51" E.
132.53 feet to an iron pin; thence S. 41° 35' 12" W. 67.08 feet to an iron pin;
thence S. 26° 07' 55" W. 40.76 feet to an iron pin; thence S. 70° 25' 06" E.
191.05 feet to an iron pin; thence S. 04° 29' 03" W. 140.16 feet to the iron pin
at the point of Beginning.
EXHIBIT B
M~_P OE AREA REQUESTED
FOR REZONING
Portion of Subject Parcel to
be Rezoned from RM-2 and C-2
to C-2
EXHIBIT C
TO PETITION TO REZONE PORTION OF
TAX PARCEL 1610211
AMENDED PROFFERS
The owners of the property which is the subject of this Petition, and C&C Development, L.L.C.,
and their successors, heirs and assigns (collectively, the "Applicant"), recognize that the purpose
of conditional rezoning is to provide a method for permitting the reasonable and orderly
development and use of land in situations in which specific circumstances indicate that existing
zoning ordinance district regulations are not adequate. Reasonable conditions voluntarily
proffered may therefore be appropriate for the protection of the community (which conditions are
not generally applicable to other land similar zoned) that when considered with existing zoning
ordinance district regulations will cause the requested rezoning to be compatible with the existing
zoning and uses in the area.
The Applicant therefore collectively believes it appropriate to voluntarily proffer in writing for
approval by City Council certain conditions related to the development and use of the subject
property pursuant to the requested rezoning. Accordingly, the Applicant, without any requirement
by or exaction from the City of Roanoke, and without any element of compulsion or quid pro
quo for zoning, rezoning, site plan, building permit or similar approval, and in advance of and
prior to any public hearing before the Planning Commission or the City Council of the City of
Roanoke, does hereby voluntarily proffer, in writing, the following declaration of conditions and
restrictions related to the physical development and operation of the subject property and its use,
which conditions and restrictions shall constitute covenants running with the subject property and
which shall be binding upon all parties and persons claiming under or through the Applicant, their
successors, personal representatives, assigns, grantees and other successors in interest to title, to
be adopted as a part of the Petition and any ordinance granting the requested rezoning:
The development of the subject property will be in substantial conformity with the
"Rezoning Plan" dated June 24, 1996, prepared by Langley and McDonald, P.C.,
which is the same plan being submitted with this Petition (the "Plan"), subject to
changes required by the City of Roanoke during development plan review.
The exterior of the buildings shown on the Plan shall be substantially similar in
appearance to the architectural elevation renderings which are the same elevation
renderings submitted with this Petition as Exhibit C-1 (the "Elevations"). The
building materials to be used in the construction of the buildings on the property
shall substantially conform in appearance with the architectural and building
materials used in the Elevations, including the use of brick masonry for the
exterior walls of the buildings.
The proposed building will not exceed a net retail floor area of 10,456 square feet
and a gross building area of 11,288 square feet. The length of the building will
not exceed 25 feet, with the exception of the towers on the roof of the building
which will not exceed 35 feet in height.
Applicant will provide and maintain in the development of the subject property
such buffering and landscaping substantially as shown on the Plan, subject to
changes required by the City of Roanoke during development plan review.
The Applicant will install and maintain a pedestrian walkway, bench seating and
bicycle rack in substantial conformance with the Plan, subject to changes that may
be required by the City of Roanoke during development plan review.
The pharmacy pickup window will contain a communication speaker for customer
service, and there will be no other speaker installed or used on the Property. In
addition, there will be no menu board used or permitted in connection with such
communication speaker.
Lighting installed on the Property shall be either directed inwardly toward the
subject property, or if mounted on the exterior of the buildings, shielded so as to
prevent any direct reflection toward the adjacent residential areas. Such lighting
will not exceed 15 feet in height.
Sign structures located on the Property shall be in substantial conformance with
the design shown on the elevation rendering of the sign structure submitted with
this Petition as Exhibit C-2, subject to changes required by the City of Roanoke
during development plan review (the "Sign Elevation"). Such signs will be ground
lit.
The retaining wall shown on the Plan will be constructed of either brick or stone.
10.
The hours of operation will be from 9:00 a.m. to 9:00 p.m., Monday through
Saturday, and 12:00 noon to 9:00 p.m. on Sunday.
11. The following uses shall be the only uses permitted:
(a)
(b)
(c)
Day care centers with unlimited capacity subject to the requirements of
section 36.1-510 et seq.
General and professional offices including financial institutions.
Medical clinics.
7157~3L286951.1
12.
(d)
(e)
(f)
Medical offices.
General retail establishments primarily engaged in the retail sale or rental
of merchandise, goods, or products except automobiles, trucks, or
construction equipment; and including the incidental repair and assembly
of merchandise, goods or products to be sold on the premises.
Food stores with a gross floor area not greater than fifteen thousand
(15,000) square feet.
A building permit shall be issued and construction commenced within three (3)
years from the date of the final zoning approval.
C&C DEVELOPMENT, L.L.C.
Y'~'James Carr, Manager
715Tx3~274272.2
16:49 GENTRY, LOCKE, RAKE$~il TEL:S40 985 9469 ?. 004
· ~ aril rollers in writing
The undarsicned owneTihe~ebY volu~t ..
the foregoing conditio~B which shall De
proDerty in the event'it is r~zcned ~s request~:
~harle~. P.M. Weinberg
($~)
JUL 30 '96 10:44 RE-MAX ~ST OE RIVER
9he unders=gne~ owner hereby volun=ari!Y prOf~er~ in writing
the fora~oin~ ¢ondi~%ons which shall be aopliCa~!e to the
proper%Y in the event it is rezuned a~ raqu~s~ed:
JUL--22-96 MON
P.02
EXHIBIT C-2
¢: .:"
540949619~
i
t
"x
EXHIBIT E
TO PETITION TO REZONE PORTION OF
TAX PARCEL 1610211
ADJACENT PROPERTY OWNERS
Official Tax Number
1610204
1610205
1610209
1610210
1610207
1620110
1620111
1620101
Owner's Name and Mailing Address
Christopher Lee Tschappatt
2801 Brandon Avenue, S.W.
Roanoke, Virginia 24015
Brandon Associates
875 N. Michigan Avenue, Suite 1350
Chicago, Illinois 60611
William R. Weinberg, et als.
P.O. Box 727
Hindman, Kentucky 41822
City of Roanoke
Edgewood Street
Roanoke, Virginia 24015
Fuel Oil & Equipment Co., Inc.
P.O. Box 12626
Roanoke, Virginia 24027
First National Exchange Bank of Virginia,
Trustee
c/o Lucy Ellett and T.H. Kemper
3752 Brandon Avenue
Roanoke, Virginia 24018
Trustees of the Karen Waldron Lester Trust
c/o F&W Management
P.O. Box 20809
Roanoke, Virginia 24018
Yorktown Apartments Limited Partnership
409-D Pinecrcst Office Park Drive
Alexandria, Virginia 22312
1620112
1620102
Morton C. Rosenberg
P.O. Box 4563
Roanoke, Virginia 24015
Roanoke Associates
Attention: Peggy
875 North Michigan Avenue #1350
Chicago, Illinois 60611
ATTACHED MAP INDICATES ADJOINING PROPERTY OWNERS
IN RELATION TO PROPERTY TO BE REZONED
GENTRY LOCKE
RAKES & MOORE
Direct No. 540.983,9312
July 10, 1996
H~ND DELIVERED
Evelyn S. Lander, AICP
city Planner
Department of Planning and
Community Development
Room 162, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Re:
C&C Development, L.L.C. - Proposed Rezoning of Property
Located at Corner of Brandon Avenue and Edgewood Street
from R-2 and C-1 to C-2 (Conditional) for Use as a
Neighborhood Rite Aid Pharmacy and Retail Business
Dear Ms. Lander:
As you are aware, we represent C&C Development, L.L.C. ("C&C"),
which is the preferred developer for Rite Aid of Virginia, Inc.
C&C is responsible for locating appropriate land in Virginia for
development by Rite Aid for its new neighborhood drugstores.
C&C has submitted an application for rezoning of the property
located at the corner of Brandon Avenue and Edgewood Street to
permit Rite Aid to construct a new neighborhood drugstore on the
property. This letter is intended to supplement the application
and provide a brief narrative of the proposed development and use
of the property.
Rite Aid intends to establish a number of its neighborhood
drugstores in the western part of Virginia, with several locations
intended for the Roanoke area. Rite Aid has embarked on a three-
year plan for the development of 1,000 new stores. This aggressive
business plan involves relocating many of its smaller existing
stores to larger facilities, expanding the size of many of its
shopping center stores and the opening of new stores. In Roanoke,
-Rite Aid intends to bring its services closer to where its
customers live by building new stores near residential areas.
Rite Aid consistently has a strong positive economic impact in the
communities where it does business. Rite Aid will invest more than
$1.5 million per store to meet it's strict quality control
guidelines for design and construction of its neighborhood
7157\3\279894.1
GENTRY LOCKE
RAKES & MCDRE
Evelyn S. Lander, AICP
July 10, 1996
Page -2-
drugstores. This money will be spent on local architects and
contractors during a 16-week construction process.
Each new store will also create 15 to 25 full-time pharmacy, stock
and cashier jobs. Rite Aid does all its hiring on-site,
encouraging local residents to apply. Additionally, Rite Aid
drugstores' generate several hundred thousand dollars in local
corporate, sales, payroll and personal income taxes annually.
Rite Aid's new, enhanced drugstore design provides for wider aisles
and brighter lighting for improved traffic flow, and easy access to
checkout stations. This prototype also includes a private pharmacy
waiting area, a full line of brand-name cosmetics and fragrances,
a one-hour photo processing center and a Rite Express station which
offers fax, photocopy, package and postal services.
Despite the additional services offered, Rite Aid Pharmacies are
moderately sized, typically 11,000 square feet or less, and are
regarded by its customers as neighborhood drugstores.
Rite Aid does not take a cookie-cutter approach to building its new
drugstores. Rite Aid's priority is serving the unique needs of
each community, and C&C and Rite Aid will work diligently to design
a store which is consistent with the needs and character of the
surrounding community.
Since the founding of the first Rite Aid Pharmacy in Scranton,
Pennsylvania in 1962, Rite Aid has established a universal
reputation as a corporate good neighbor. Rite Aid operates over
2,700 drugstores in 21 states, and is steadily growing. At each of
these locations, its pharmacists, store managers and associates
have a strong commitment to the community. They participate in
outreach programs, health fairs, educational programs and
diagnostic screenings, and counsel seniors on their special needs.
In addition, Rite Aid makes donations to help support highly-valued
social and philanthropic efforts in the community.
The property at Brandon and Edgewood has been selected for
development of the first Rite Aid neighborhood drugstore in
Roanoke. This particular site is comprised of a 1.97 acre parcel
on a portion of which is currently located a closed Texaco gas
station. The property has not been used for a number of years and
is not currently being put to its highest and best use. The
properties in the immediate vicinity of the subject property
7157\3\279894.1
GENTRY LOCKE
RAKES & MODRE
Evelyn S. Lander, AICP
July 10, 1996
Page -3-
consist of various uses, including single family residential,
residential, multi-family residential and commercial.
We and representatives of C&C have met with representatives of the
Greater Raleigh Court Neighborhood Association and the Greater
Deyerle Road Neighborhood Association to discuss C&C's and Rite
Aid's plans and to address any concerns they may have. C&C and
Rite Aid have agreed to restrict the use of the property in certain
respects in order to alleviate any concerns these neighborhood
groups have or may have had regarding the impact of the proposed
use on the surrounding area. Accordingly, the application also
includes certain proffers voluntarily made by the owners with
respect to the development and use of the property, if rezoned. As
you are aware, C&C considered the possibility of requesting a CN,
Neighborhood Commercial rezoning designation for the property.
However, while the proposed use is clearly a permitted use under
the CN designation, the minimum lot size and frontage requirements
of Section 36.1-166 prohibits C&C from pursuing that possibility.
The proffers are designed, however, to restrict the uses to which
the property may be put to as similar to those permitted in the CN
district even though the requested rezoning is to C-2. These
proffers are intended to make the intended use compatible with the
existing uses of properties in the surrounding areas, in keeping
with Rite Aid's philosophy of designing and operating its
drugstores consistent with the character of the neighboring area.
It should be noted that a portion of the northwestern part of the
property located along Edgewood Street will not be rezoned, but
will continue to have a R-2 zoning designation in order to preserve
its existing character as an additional buffer between the proposed
use and the adjoining single family residences in that area. The
subject property is located at the intersection of two significant
secondary roads.
As you are aware, Brandon Avenue is the subject of a VDOT expansion
project related to the extension of Peters Creek Road.
'Improvements are expected to be made to Brandon Avenue and to
Edgewood Street in order to accommodate the anticipated increase in
traffic. C&C's and Rite Aid's plans for development of the
property have been designed to take VDOT's plans into account. We
believe it is significant that VDOT has planned to acquire a
portion of the property along Edgewood Street for road widening
purposes. VDOT's plans will, of necessity, alter the subject
property and the surrounding properties substantially, causing some
7157\3\279894.1
GENTRY LOCKE
RAKES & M( RE
Evelyn S. Lander,
July 5, 1996
Page -4-
AICP
change in the character of the existing area. That change, coupled
with the existing commercial uses in the area, make the existing R-
2 and C-1 zoning designations for the property unreasonable, and
support the reasonableness of a C-2 zoning designation, with
proffered conditions, for use of the property as a neighborhood
drugstore..
C&C, Rite Aid and we believe that a neighborhood drugstore on this
property will provide a substantial benefit to the residents and
other property owners in the area. The proposed use is a less
intensive commercial use than others permitted in the C-2 zoning
classification. The proffers limit development and use of the
property in a particular manner so as to remain consistent with
existing uses in the area. The property will be developed in
substantial conformity to the site plan attached to the
application, and the proffers also include limitations on
development and use, including significant landscaping and
buffering and a restriction prohibiting the existence of a remote
speaker system and menu board of the type used by fast food and
other restaurants. Accordingly, the use of the proposed pharmacy
pickup window will be restricted to use by Rite Aid for the
purchase of pharmaceuticals and related supplies sold at the
drugstore only, and any successor user will be inhibited from
expanding its use to "off-site" goods and services.
In view of the foregoing, we ask that you act favorably upon the
request, and recommend approval of the proposed rezoning.
If you should have any questions, please call me at (540) 983-9312.
Yours sincerely,
GENT~ LOCKE RAISES & MOORE
GMPjr/lgh
cc: Ellen F. Bessell (w/encl.)
Mark W. Strickland (w/encl.)
Eric A. Hauser, Esq. (w/encl.)
Jamie Van Brammer (w/o encl.)
7157\3\279894.1
July 26, 1996
Jim Cat:r, Manager
C&C Development, L.L.C.
c/o O.. Michael Pace, Ir Esq.
Gentry, Locke, Rakes, & Moore
P.O. Box 40013
Roanoke, VA 24038-0013
Dear Mr. Cart:
This will confam that you are authorized to make any and all proffers you deem
necessary related to the application to rezoning the property on my behalf, so long as said
proffers pertain only to the propertid, s to be rezoned on Exhibits A and C of the original
petition for rezoaing submitted to the City of Roanoke.
: Very truly yours,
Charles P,M. Weinberg
---JUL BO '96 10:44 RE-MAX EAST OF RIVER
east of the river
July 29. 1996
jim CarT, Manager
C&C Development, L,L.C.
c/o G. Michael Pace, jr.. Esq.
Gentry Locke Rakes & Moore
P.O, Box 4003.3
Roanoke, VA 24038-0013
Dear Mr. Cart:
Thts ~ confirm that you a~e authorized to make any and all proffers you
deem necessary related to the application to rezontng the property on my
behalf, so long as said proffers pem2tn only to the property to be rezoned as
shown on Exhibits A and C of t. he original petition for rezonintl submitted to the
City of Roanoke.
Very truly yours,
7157\3\286702.1
297 east center street
manchester, connecticut 06040
office: (860) 647-1419
tax: (860) 64~-4490
[~ 30 eaSt office park, route 30
yemen, connecticut 06066
office; (860) 675-1818
fax: (860) 875-0'~17
63 hebron avenue
gtastonbu~Y, connecticut 06033
office: [660) $33-7235
fax: (860) 662-3381
Jim Cart, Manager
C& C l)evelopment, L.L.C.
c/o G. Michael Pace, Jr., Esq.
(;¢ntm., Lot'lee, Rnke.e, A. Maart,
P.O. Box 40013
Roanoke, VA 24038-0013
Dear Mr. Carr:
This will confirm that you are authorized to make anY and all proffers you deem
necessary related to the application to rezoning the property on my l~ehalf, so long as said
proffers pertain only D the property to be rezoned as shoWn on Exhibits A and C of the
original petition for rezongng submitted to the City of Roanoke.
Very truly yours,
William R. Weinberg
NOTICE OF PUBLIC HEARING BEFORE THE RO~OKE CITY PLANN~G COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, August 7, 1996,
at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S.W., in order to consider the following:
Request from C & C Development, LLC, represented by G. Michael Pace, Jr., and G. Harris Warner,
Jr., attorneys, that property located at the northeast corner of Brandon Avenue and Edgewood
Street, S.W., designated as a portion Official Tax Number 1610211, be rezoned from RM-2,
Residential Multifamily, Medium Density District and C-2, General Commercial District, to C-2,
General Commercial District, such rezoning to be subject to certain conditions proffered by the
petitioner.
A copy of said application is available for review in the Department of Planning and Community
Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, July 23, 1996 and Tuesday, July 30, 1996
Please bill:
G. Michael Pace, Jr., Esquire
G. Harris Warner, Jr., Esquire
Gentry, Locke Rakes & Moore
P. O. Box 40013
Roanoke, VA 24038-0013 (540) 983-9300
Send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, SW.
Roanoke, VA 24011
Attorneys at Law
540,983.9300
FacsimJLe 540.983.9400
GENTRY LOCKE
RAKES & MOORE
Di~ct No. 540.9~3-oq328 '
August 2, 1996
~ DELIVERED
I0 Franklin Road, S E
Post Office Box 40013
Roanoke, Virginia 24038 OOt 3
Mary F. Parker, City Clerk
City of Roanoke
Room 456
215 Church Avenue
Roanoke, VA 24011
Re:
Amended Application for Rezoning of C&C Development,
L.L.C. - Proposed Rezoning of Property Located at Corner
of Brandon Avenue, S.W. and Edgewood Street, S.W. from
RM-2 and C-2 to C-2 Community Business District
(Conditional) for Use as a Neighborhood Rite Aid Pharmacy
and Retail Business
Dear Ms. Parker:
Enclosed regarding this matter are the following:
Original and one copy of an Amended Petition Requesting
Conditional Rezoning (the "Petition") which includes:
Exhibit
Exhibit
Exhibit
Exhibit
Exhibit
Exhibit
Exhibit
A - Legal Description of Property to be Rezoned;
B - Map of Area Requested for Rezoning;
C - Amended Proffers;
C-1 - Elevations;
C-2 - Specifications on Sign;
D - Rezoning Development Plan; and
E - List of Adjacent Property Owners;
A brief narrative statement SUaLmarizing the proposed
project;
Nine copies of the revised Elevation renderings attached
as Exhibit C-i;
4. Information from Rite Aid concerning its operations; and
Three letters from the o~rners/sellers of the property
authorizing Jim Cart, Manager of C&C Development, L.L.C.,
to make such additional proffers as may be necessary
related to the requested rezoning.
7157\3\286929
GENTRY LOCKE
RAKES & MOORE
Mary F. Clark,
August 2, 1996
Page -2-
City Clerk
The Petition has been prepared following our initial and subsequent
meetings with representatives of C&C, Evelyn S. Lander and Thomas
Tasselli of the City of Roanoke, and after several meetings with
representatives of the Greater Raleigh Court Civic League and the
Greater Deyerle Road Neighborhood Association.
We understand that a report will be prepared by the Roanoke City
Department of Planning and Community Development to the Planning
Commission and the City Council of Roanoke for their consideration
based on these submissions, which report we believe should be in
support of this petition.
Thank you for your cooperation and assistance. If
questions regarding this matter or need additional
please do not hesitate to contact me at 983-9312.
you have any
information,
GMPjr/lgh
Enclosure
Yours sincerely,
Evelyn S. Lander, ACIP (w/encl.)
Ellen F. Bessell (w/enc.)
Mr. James Cart (w/eric.)
Mark W. Strickland (w/enc.)
Eric A. Hauser, Esquire (w/enc.)
7157\3\286929.1
RITE AID CORPORATION
30 Hclnter Lane · Camp Hill, PA 17011 · (717) 761 2633 · Ext 5}55
TO:
Roanoke Economic Development Director
FROM: Tim Noonan, President
DATE: May 30, 1996
New Rite Aid Neighborhood Pharmacy for Roanoke, Virginia
Rite Aid, the nation's neighborhood drugstore, has embarked on a three-year plan for
the development of 1,000 new stores. This aggressive business plan involves relocating many
of our smaller existing stores to larger facilities, expanding the size of many of our shopping
center stores and the opening of new stores.
Rite Aid would appreciate your assistance and advice on the development of a new
store at the comer of Brandon and Edgewood in Roanoke.
Rite Aid consistently has a strongly positive economic impact in the communities
where we do business. For those regions which the Rite Aid Corporation has targeted for
expansion, this will mean an initial investment of more than $1.5 million per store to meet
Rite Aid's strict quality control guidelines for design and construction. This money will be
spent on local architects and contractors during a 16-week construction process.
Each new store also will create 15 to 25 full-time pharmacy, stock and cashier jobs.
Rite Aid does all its hiring on-site, encouraging local residents to apply. Additionally, Rite
Aid drugstores generate several hundred thousand dollars in local corporate, sales, payroll and
personal income taxes annually. Moreover, our stores help stabilize and bolster local
shopping districts and draw customers to adjacent merchants.
Our new, enhanced drugstore design provides for wider aisles and brighter lighting for
improved traffic flow, and easy access to checkout stations. This prototype also includes a
private pharmacy waiting area, a full line of brand-name cosmetics and fragrances, a one-hour
photo processing center and a Rite Express station which offers fax, photocopy, package and
postal services.
Page 1
Your Neighborhood Drugstore
Memo to Roanoke Economic Development Director
Page 2
Yet despite the additional services offered, Rite Aid Pharmacies are moderately sized,
typically 11,000 square feet or less, and are regarded by our customers as neighborhood
drugstores.
Our new prototype store is only the starting point for the design of each new Rite Aid
Pharmacy -- we do not take a cookie-cutter approach to building stores. Our priority is
serving the unique needs of each community, and Rite Aid will work diligently to design a
store which is consistent with the needs and character of the surrounding community. For
example, in some neighborhoods this could mean designing the store with colonial
architecture, and in others it could mean providing an expanded convenience food section.
Since the founding of the first Rite Aid Pharmacy in Scranton, Pennsylvania in 1962,
Rite Aid has established a universal reputation as a corporate good neighbor. Rite Aid
operates over 2,700 drugstores in 21 states, and is steadily growing. At each of these
locations, our pharmacists, store managers and associates have a strong commitment to the
community. They participate in outreach programs, health fairs, educational programs and
diagnostic screenings, and counsel seniors on their special needs. In addition, Rite Aid makes
donations to help support highly-valued social and philanthropic efforts in the community.
We would like to become your neighbor. If you have any suggestions or questions
about the development of a new Rite Aid Pharmacy in Roanoke, please contact Ellen Bessell
at C & C Development at 804-340-4104.
Thank you in advance for your cooperation and assistance.
95.12.47.0430
96.05.47.0661
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 14, 1996
File #132-367
Ms. Leu F. Thomas
3472 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Ms. Thomas:
I am enclosing copy of Resolution No. 33151-100796 memorializing the late Hampton W.
Thomas, a former member of the Roanoke City Council, and extending the sympathy of
the Council and the citizens of the City of Roanoke. Resolution No. 33151-100796 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
October 14, 1996
File #132-367
Mr. Stephen H. Thomas
c/o Ms. Lou F. Thomas
3472 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Thomas:
I am enclosing copy of Resolution No. 33151-100796 memorializing the late Hampton W.
Thomas, a former member of the Roanoke City Council, and extending the sympathy of
the Council and the citizens of the City of Roanoke. Resolution No. 33151-100796 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER. CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City CIerk
October 14, 1996
File #132-367
Ms. Virginia T. Dingier
c/o Ms. Lou F. Thomas
3472 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Ms. Dingier:
I am enclosing copy of Resolution No. 33151-100796 memorializing the late Hampton W.
Thomas, a former member of the Roanoke City Council, and extending the sympathy of
the Council and the citizens of the City of Roanoke. Resolution No. 33151-100796 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33151-100796.
A RESOLUTION memorializing the late Hampton W. Thomas.
WHEREAS, the members of this Council have learned, with sorrow, of the passing
on September 28, 1996, of Hampton W. Thomas, a former member of this Council;
WHEREAS, Mr. Thomas graduated from Roanoke College and the University of
V~&,inia Law School and practiced law in the City of Roanoke for nearly forty years;
WHEREAS, Mr. Thomas faithfully served as a member of Roanoke City Council
from Janumy 13, 1969, until May 10, 1982;
WHEREAS, Mr. Thomas was always held in high esteem by citizens of the City of
Roanoke as evidenced by his election to Council on four separate occasions;
WHEREAS, during his tenure on Council, Mr. Thomas displayed a keen interest in
economic development of the Roanoke Valley and in intergovernmental cooperation as
evidenced by his leadership in the creation of the Roanoke Valley Industrial Fact Finding
Commission and his chairmanship of the Water Resources Committee which played the key
role in the resolution of water and sewer problems remaining from the 1976 annexation; and
WHEREAS, Mr. Thomas also served as a member of the Audit and Personnel
Committees of Council, as a member of the Executive Committee of the Fifth Planning
DisUict Commission, and as a member of the Executive and Legislative Committees of the
Virginia Municipal League;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Council adopts this means of recording its deepest regrets at the passing
of the Honorable Hampton W. Thomas, a former member of this Council, and extends to his
surviving spouse and children the sympathy of this Council and that of the citizens whom
he faithfully served.
2. The City Clerk is directed to forward attested copies of this Resolution to Lou
Ferguson Thomas, surviving spouse, and Stephen Hampton Thomas, son, and Virginia
Thomas Dingler, daughter.
ATTEST:
City Clerk.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
October 10, 1996
File #72-110-137-200-326-450
SANDRA H. EAKIN
Deputy City Clerk
Wayne G. Strickland
Executive Director
Fifth Planning District Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
I am enclosing copy of Resolution No. 33152-100796 designating C. Nelson Harris as the
City of Roanoke's elected official and Commission member and W. Robert Herbert as the
City's administrative representative to the Regional Steering Committee of the Fifth
Planning District Commission. Resolution No. 33152-100796 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, October 7, 1996.
Sincerely,
Mary F. Parker, CMC/AA'E
City Clerk
MFP:gd
Enclosure
pc;
The Honorable C. Nelson Harris, Member, Roanoke City Council
W. Robert Herbert, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1996.
No. 33152-100796.
A RESOLUTION designating the City's representatives to a Regional Steering
Committee to recommend an organizational structure for a Regional Partnership under the
Regional Competitiveness Act enacted by the 1996 Session of the General Assembly.
WHEREAS, by Resolution No. 33113-091696, adopted September 16, 1996, this
Council has supported the Fifth Planning Distxiet Commission's establishing a Regional
Steering Committee to examine the process for developing a Regional Paxtnership pursuant
to the Regional Competitiveness Act enacted by the 1996 Session of the General Assembly;
WHEREAS, the Regional Steering Committee will recommend an organizational
smacture for the Regional Partnership and identify and address key issues of interest to the
member localities; and
WHEREAS, this Council has been asked to appoint one elected official, who is a
Commission member of the Fifth Planning District, and its chief administrative official or
his designee to serve on the Steering Committee;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. C. Nelson Harris is hereby appointed as the City of Roanoke's elected official
and Commission member to represent the City on the Regional Steering Committee of the
Fifth Planning District Commission.
2. W. Robert Herbert, City Manager, or his designee, is hereby appointed as the
City's administrative representative to the Regional Steering Committee of the Fifth Planning
District Commission.
3. The Clerk is directed to forward an attested copy of this Resolution to Wayne
G. Strickland, Executive Director, Fifth Planning District Commission.
ATTEST:
City Clerk.
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
October 2, 1996
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
For consideration at the October 7 Council meeting, Mayor Bowers has requested that you
prepare the proper measure appointing C. Nelson Harris as the elected official to the
Regional Steering Committee of the Fifth Planning District Commission to develop the
process of a regional partnership under provisions of the 1966 Regional Competitiveness
Act. (See Resolution No. 33113-091696.)
MFP:ec
pc: Deborah J. Moses, Assistant to the City Manager for Special Projects
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
October 15, 1996
File #27-53-60-223-458
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33144-100796 amending and reordaining certain sections of
the 1996-97 Sewage Treatment Fund Appropriations, providing for the transfer of $2,871,915.00,
in connection with the construction of the Tinker Creek Interceptor Sewer Replacement project.
Ordinance No. 33144-100796 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, October 7, 1996.
Sincerely,
City Clerk
MFP:sm
Attachment
pc:
W. Robed Herbert, City Manager
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Kit B. Kiser, Director, Utilities and Operations
O. Darwin Roupe, Manager, Supply Management
The Honorable Marsha C. Fielder, Commissioner of the Revenue
Diane S. Akere, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA
The 7th day of October, 1996.
No. 33144-100796.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 Sewage Treatment Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 Sewage Treatment Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Capital Outlay
Tinker Creek Interceptor Sewer Construction (1-2) .....
1994 Sewage Treatment Plant Expansion Bonds (3) .......
$27,816,194
6,256,895
10,658,967
Revenue
Due from Other Governments (4-6) ...................... $ 3,384,980
1) Appropriated
from Bond
Funds (003-056-8467-9001) $ 2,871,915
2) Appropriated
from Other
Governments (003-056-8467-8999) 3,384,980
3) Appropriated
from Bond
Funds (003-056-8465-9001) (2,871,915)
4) Due from Town
of Vinton (003-1074) 68,826
5) Due from
Botetourt
County (003-1073) 1,257,636
6) Due from
Roanoke
County (003-1072) 2,058,518
October 7, 1996
Council Report No. 96-170
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
TINKER CREEK INTERCEPTOR SEWER REPLACEMENT
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
/~Re~?e.ctfully su bmi~j'~d, .
:n H. Parrott, Chairman
Carroll E. Swain/
William F. Clark
Kit B. Kiser
JHP/PCS/kh
Attachment: Bid Committee Report
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
October 7, 1996
Council Report No. 96-170
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
TINKER CREEK INTERCEPTOR SEWER REPLACEMENT
I concur with the Bid Committee recommendation relative to the above projects and
recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PCS/kh
Attachment: Bid Committee Report
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
October 7, 1996
Council Report No. 96-170
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
TINKER CREEK INTERCEPTOR SEWER REPLACEMENT
Backoround on the subject in chronological order is as follows:
Tinker Creek InterceDtor Sewer Replacement is Dart of the renovatioq
expansion of ioint use sewer facilities considered by City Council at it's meeting
of December 13. 1993,
Fundino in the amount of $15.7 million was aDDroved bv Council action on
December 13, 1993, to support the City's share of the $41.5 million Droiect.
The funding is from the proceeds of a general obligation bond issue.
The Tinker Creek Interceptor Sewer RePlacement Droiect reDlaces the existinq
interceDtor ~ew~r from the Water Pollution Control Plant to Orange Avenue at
13th Street.
II.
Current situation is as follows:
The Droiect was advertised for bids with three alternate bide materials, of
prestressed concrete cylinder pipe (PCCP), reinforced concrete pipe (RCP) and
ductile iron pipe (DIP).
The Droiect was advertised for bids as two separate contracts. Contract A and
Contract B. Each contract included approximately the same amount of work.
Bidders had the option of bidding both Contracts A and B together as a single
contract. The allowable time for all contracts is
Proiect was advertised on Sunday Auoust 11. 1996. and bids were Dubli{;IV
ooened and read aloud bv D. Darwin Rouoe. Manaoer of SUDDIV Manaoement,
on Tuesday. Seotember 10. 1996,
Do
Fifteen (15) bids were received for the various oroiect alternatives with Bryant
Electric Company, Inc., located in Archdale, North Carolina, submitting the Iow
bid in the amount of $5.596.895.00 for the combined Contract A and R.
References for Bryant Electric ComDanv. Inc.. have been checked and it has
been determined that they are well qualified for the proposed work.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
TINKER CREEK INTERCEPTOR SEWER REPLACEMENT
October 7, 1996
Page 2
The total construction cost of the project is estimated as follows:
Construction Contract
Contingency
Railroad Flagging & Construction
Gas Main Relocation
Total
$5,596,895
600,000
45,000
15.000
$6,256,895
This cost is apportioned between the participating jurisdictions as follows:
City of Roanoke
Town of Vinton
8otetourt County
Roanoke County
45.9% $ 2,871,915
1.1% 68,826
20.1% 1,257,636
32.9% 2,058,518
III.
Issues in order of importance are as follows:
A. Cost
B. Fundino
IV.
Alternatives in order of feasibility are as follows:
Authorize the City Manaoer to execute a unit price contract, in a form approved
by the City Attorney, with Bryant Electric Company, Inc., in the amount of
$5.596.895 with 540 calendar days for completion, with a project contingency
of $600,000 and $45.000 for charges by Norfolk Southern Corporation for
construction and removal of a temporary railroad crossing and flagman services,
and $15,000 for relocation of a natural gas main owned by Roanoke Gas
Company.
1. Cost is 5.2% below the Engineer's estimate of $5.9OO.OOO.
Fundino for the City's share {$2.871.915) is available in STP Expansion
Bonds 1994 (003-056-8465) and may be transferred to an account to
be established by the Director of Finance. Funding in the amount of
$3,384,980 will be provided by the other localities participating in the
Sewage Plant Expansion Project.
Do not authorize the City Manaoer to execute a contract with Bryant Electric
Company, Inc.
1. Cost would be based on future bids.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
TINKER CREEK INTERCEPTOR SEWER REPLACEMENT
October 7, 1996
Page 3
2. F~lndino would remain in the STP Expansion Bonds 1994 account.
Recommendation is that City Council concur in Alternative A. and take the following specific
actions:
Authorize the City Manaoer to execute a unit orice contract, in a form approved
by the City Attorney, with Bryant Electric Company, Inc., in the amount of
$5.596.895 with 540 calendar days for completion, with a project contingency
of $600.000 and ~r~.O00 for charges by Norfolk Southern Corporation for
construction and removal of a temporary railroad crossing and flagman services,
and ~15.000 for relocation of a natural gas main owned by Roanoke Gas
Company.
f r from STP Expansion Bonds 1994 (003-056-8465-9001)
to an account to be established by the Director of Finance entitled Tinker Creek
Interceptor Sewer Construction. Appropriate $3,384,980 to the same account
from funds to be provided by other jurisdications and establish accounts
receivable accounts in the same amount.
PCS/kh
Attachment: Tabulation of Bids
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
TABULATION OF BIDS
TINKER CREEK INTERCEPTOR SEWER REPLACEMENT
PROJECT N0.6317
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday,
September 10, 1996, at 2:00 p.m.
BASE BID
COMPANY CONTRACT AMOUNT
Bryant Electric Company, Inc. A & B 95,596,895
W. L. Hailey and Company, Inc. A & B 96,588,470
Mendon Pipeline, Inc. B 93,993,565
Aaron J. Conner, General Contractor, Inc. A 94,151,172
Branch Highways, Inc. A & B 99,192,027
Estimated Cost: ~5.900.000
Office of the City Engineer
Roanoke, Virginia
October 7, 1996