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HomeMy WebLinkAboutCouncil Actions 01-21-97Parrott 33236 ROANOKE CITY CO UNCIL REGULAR SESSION January 21, 1997 12:30p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. A. A report with regard to activities in progress utilizing RVTV as a government and educational communication tool. (15 minutes) Received and fried. File #175-448-467 Recessed until 2:00 p.m. ROANOKE CITY CO UNCIL REGULAR SESSION January 21, 1997 2:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. An Present. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. Recognition of Mr. Richard L. Jones for his service as a member of the City Planning Commission from January 22, 1985 to December 31, 1996. File #15-110-200 2 MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456. CONSENT AGENDA C-1 (APPROVED %0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meetings of City Council held on Monday, October 7, 1996, and Wednesday, October 23, 1996. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. C-2 A communication fxom Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #110-132 Executive Session. C-3 A communication from Mayor David A. Bowers transmitting correspondence from the Government Finance Officers Association of Chicago, Illinois, advising that the City of Roanoke has received the Distinguished Budget Presentation Award for 1996. RECOMMENDED ACTION: Receive and file. File #60-80-299 C-4 Qualification of the following persons: Barbara N. Duerk as a member of the City Planning Commission for a term ending December 31, 2000; and File #15-110-200 R. Jean Bevins as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 1999. File #15-110-488 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. 4. PETITIONS AND COMMUNICATIONS: A communication bom the Roanoke City School Board requesting appropriation of $125,533.00 from the 1996-97 Capital Maintenance and Equipment Replacement Fund to be used for Stonewall Jackson furniture and equipment, facility maintenance, band equipment, Hurt Park improvements, and replacement of food service equipment; and appropriation of funds to certain school grant accounts. Adopted Budget Ordinance No. 33236-012197. (7-0) File #60-236-467-472 4 5. REPORTS OF OFFICERS: a. CITY MANAGER: None. ITEMS RECOMMENDED FOR ACTION: A report recommending execution of an agreement with Woody Graphics, Inc., for commercial printing services. Adopted Resolution No. 33237-012197. (4-3, Mayor Bowers, Vice-Mayor Wyatt, and Council Member Trout voted no.) The City Manager was requested to inquire as to whether or not the Roanoke City School system has the capability of providing in-house printing services for the City, and to advise as to the feasibility of combining Roanoke City and Roanoke County printing needs as a cost saving measure. File #91-409-467 A report recommending execution of a contract with Wilbur Smith Associates, in an mount not to exceed $163,148.00, for development of project plans in connection with the Central Business District Signal System; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 33238-012197 and Resolution No. 33239-012197. (7-0) File #20-60-264-405-472 A report recommending execution of a change order or amendment to the Peters Creek Road Extension contract between the Virginia Depat~maent of Transportation and the City of Roanoke relating to the Roanoke Electric Steel Industrial Access Road Project. Adopted Ordinance Nos. 33240-012197 and 33241-012197. (7-0) File #2-20-28-30-207 A report recommending acceptance of the bid submitted by Environmental En~neering & Technology, Inc., to provide water treatment lab analysis services for the Water Depaxtment, at a cost of $155,990.00. Adopted Resolution No. 33242-012197. (7-0) File #405-468 b. CITY ATTORNEY: A report recommending amendment of the City Code to conform to certain requirements of the State Code relating to time limits for parking vehicles displaying a disabled license tag or placard. Adopted Resolution No. 33243 on first reading. (7-0) File #5-24-322-353 c. CITY CLERK: A report advising of expiration of the three-year terms of office of Marilyn L. Curtis, Marsha C. Ellison, and John H. Saunders as Trustees of the Roanoke City School Board on June 30, 1997, and applications for the upcoming vacancies will be received in the City Clerk's Office until 5:00 p.m., on Monday, March 10, 1997. Received and ~ed. Council Member Swain requested that the Members of City Council be provided with specific actions taken by the Roanoke City School Board to address the following issues during the past three years: (1) improving test scores, (2) decreasing the dropout rate, (3) decreasing the absentee rate, (4) curtailing the drug problem, and (5) curtailing disruptive behavior. File #132-467 6. REPORTS OF COMMITTEES: A report of the bid committee recommending acceptance of the bid submitted by PNC Corporation, for replacement of wood windows with aluminum windows in the Commonwealth Building, 210 West Church Avenue; and transfer of funds in connection therewith. Council Member John H. Parrott, Chairperson. Adopted Budget Ordinance No. 33244-012197. (7-0) File #60-217-270-524 A report of the bid committee recommending acceptance of the bids submitted by William.q Painting and Remodeling, Inc., and Kinsey Crane and Sign Company, for reworking and painting the Mill Mountain Star and Structure and Mill Mountain Antenna; and transfer of funds in connection therewith. Council Member John H. Parrott, Chairperson. Adopted Budget Ordinance No. 33245-012197. (7-0) File #60-67-217-270 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ao Ordinance No. 33231, on second reading, authorizing a lease agreement between the City and the Blue Ridge Zoological Society of Virginia, Inc., for land to be occupied by the Mill Mountain Zoo, upon certain terms and conditions. Adopted Ordinance No. 33231-012197. (6-1, Council Member White voted no.) File #58-67-111-373-468 7 A Resolution changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, February 3, 1997. Adopted Resolution No. 33246-012197. (7-0) File #55-132 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. The City Attorney was requested to prepare the proper measure memorializing the Honorable Junius A. Haskins, Member, Lynchburg City Council. File 0132-367 The City Manager was requested to report to Council with regard to funding for the City's most immediate traffic signal needs. File #20-60-264 The matter of providing Christmas Eve as an additional holiday for City employees was referred to the City Manager for report during fiscal year 1997-98 budget study. File 060-87-184 Council Member Swain requested that the City Manager conduct an internal examination of polygraph standards for recruiting police officers, and Vice-Mayor Wyatt requested that the broader issue of recruitment be addressed; whereupon, the City Manager advised that he would discuss specific concerns with Vice-Mayor Wyatt. File #5-132 At its Financial Planning Session on Saturday, March 8, 1997, Council Member Swain requested that City Council discuss the feasibility of reducing the real estate tax rate; and Council Member White requested that the City Administration review the matter on bo a long-term basis to determine the impact on debt service. Council Member White also requested that Council discuss the matter of reclassification of agricultural land within the City. Council Member Swain suggested that Council discuss the issue of tax-exempt properties of non-profit organizations and the feasibility of increasing the annual service charge in an amount equal to 20% of the City's real estate tax levy. File #51-79-132-169 Council Member Harris requested that the City Manager report to Council during fiscal year 1997-98 budget study with regard to providing off-street parking for persons using Lakewood Park File #60-67-132-514 Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT BACK TO COUNCIL. CERTIFICATION OF EXECUTIVE SESSION. (7-0) Appointed Richard L. Jones as a member of the Architectural Review Board to fill the unexpired term of Robert B. Manetta, ending October 1, 1999. File #15-110-249 Appointed Christie L. Meredith as a Commissioner of the Roanoke Redevelopment and Homing Authority Board of Commissioners to fill the unexpired term of Thaddeus H. Hale, Jr., ending August 31, 1998. File #15-110-178 Appointed Vaunda C. Leftwich as a member of the Roanoke Neighborhood Partnership Steering Committee to fill the unexpired term of William G. Nork, III, resigned, ending November 30, 1998. File #15-110-488 Appointed William L. Bova as a Director of the Industrial Development Authority to fill the unexpired term of Stanley R. Hale, resigned, ending October 20, 1997. File #15-110-207 Appointed Scott Katz as a member of the Youth Services Citizen Board to fill the unexpired term of George A. McLean, III, ending May 31, 1997. File #15-110-304 Recessed at 4:45 p.m. ROANOKE CITY CO UNCIL REGULAR SESSION January 21, 1997 7:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Vice-Mayor Wyatt was absent. The Invocation was delivered by Council Member C. Nelson Harris. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. F. Wiley Hubbell was recognized as the 1996 Citizen of the Year. File #80-429-496 pETITIONS AND COMMUNICATIONS: Continuation of a petition fi:om Maple Avenue Associates, Inc., appealing a decision of the Architectural Review Board to demolish the premises located at 1422 Maple Avenue, S. W. Edward A. Natt, Attorney. (5 minutes) Council affirmed a decision of the Architectural Review Board on November 14, 1996, that no Certificate of Appropriateness be issued for the demolition of the structure located at 1422 Maple Avenue, S. W., on the grounds that loss of the structure would be adverse to the district and the public interest by virture of its uniqueness and silofificance to the district, and that demolition of the structure wo.uld hav-e an adverse effect on the character and surrounding environment of the district. File #51-249 I'UBLIC HEARINGS: Public hearing on a request of the City of Roanoke to close and discontinue, by barricade, the easternmost terminus of Mount Holland Drive, S. W., near the rear entrance of Hidden Valley Junior High School. John R. Mar[les, Agent, City Planning Commission. Adopted Ordinance No. 33247 on first reading. File #46%$14 Public heating with regard to consideration of previously received applications for federal funds expected to be reauthorized and made available through the Intermodal Surface Transportation Efficiency Act (ISTEA) for transportation enhancement projects in fiscal year 1997- 1998. W. Robert Herbert, City Manager. Adopted Resolution Nos. 33248-012197 (5-0, Council Member Parrott abstained from Voting) and 33249-012197 (6-0). File #20-200-229-236-379 OTHER HEARING OF CITIZENS: None. 12 Roanoke, Virginia January 21, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Activities In Progress in Utilizing RVTV as a Government and Educational Communication Tool Please reserve space on Council's agenda for a briefing pertaining to the subject referenced above. Respectfully submitted, W. Robert Herbert City Manager WRH/dh CC: City Attorney Director of Finance City Clerk Public Information Officer MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (540) 981-2444 Fax: (540) 224-3145 Janua~ 21,1997 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:sm DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (540) 981-2444 Fax: (540) 224-3145 January 8, 1997 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I am pleased to provide you with the enclosed correspondence dated December 23, 1996, from the Government Finance Officers Association of Chicago, Illinois, notifying that the City of Roanoke has received the Distinguished Budget Presentation Award for 1996, which is the highest form of recognition in government budgeting and represents a significant achievement by the City organization. A Certificate of Recognition for Budget Presentation has also been presented to the Office of Management & Budget as being primarily responsible for the City having achieved the award. I know that Council will want to take the opportunity to acknowledge the Office of Management & Budget for the fine work they have performed on behalf of the Council and the citizens of our City. Best personal regards to each of you. Sincerely, David A. Bowers Mayor DAB:jas:js Enclosure pc: W. Robert Herbert, City Manager December 23, 1996 GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977-9700 · Fax: 312/977-4806 RECEIVED DEC 3 0 MAYOR'S OFFICE The Honorable David A. Bowers Mayor City of Roanoke 215 Church Avenue, S.W. Roanoke, Virginia 24011-1595 Dear Mayor Bowers: I am pleased to notify you that the City of Roanoke, Virginia has received the Distinguished Budget Presentation Award for the current year, from the Government Finance Officers Association (GFOA). This award is the highest form of recognition in governmental budgeting and represents a significant achievement by your organization. When a Distinguished Budget Presentation award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to: The Office of Management & Budget We hope you will arrange for a formal public presentation of the award, and that appropriate publicity will be given to this notable achievement. A press release is enclosed for your use. We appreciate your participation in GFOA's Budget Awards Program. Through your example, we hope that other entities will be encouraged to achieve excellence in budgeting. Sincerely, Jeffrey L. Esser Executive Director JLE/af Enclosure WASHINGTON OFFICE 1750 K Street. N,W., Suite 650, Washington, DC 20006 202/429-2750 · Fax: 202/429-2755 December 23, 1996 GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, illinois 60601 312/977-9700 · Fax: 312/977-4806 PRESS ~ For Further Information Contact RELEASE IMMEDIATELY Stephen J. Gauthier (312) 977-9700 Chicago--The Government Finance Officers Association of the United States and Canada (GFOA) is pleased to announce that the City of Roanoke, Virginia has received the GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as: a policy document a financial plan an operations guide a communication device Budget documents must be rated "proficient" in all four categories to receive the award. When a Distinguished Budget Presentation award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to the Office of Management & Budget. Since the inception of the GFOA's Distinguished Budget Presentation Awards Program in 1984, approximately 700 entities have received the Award. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. The Government Finance Officers Association is a nonprofit professional association serving 12,650 government finance professionals throughout North America. The GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429-2750 · Fax: 202/429-2755 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S,W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk January 27, 1997 File #15-110-200 John R. Marlles, Agent City Planning Commission Roanoke, Virginia Dear Mr. Marlles: This is to advise you that on January 3, 1997, Barbara N. Duerk qualified as a member of the City Planning Commission for a term ending December 31, 2000. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Martha P. Franklin, Secretary, City Planning Commission Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Barbara N. Duerk, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City Planning Commission for a term ending December 31, 2000, according to the best of my ability. So help me God. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK H:'~,G ENDA~DECEMBER,2 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk January 27, 1997 File #15-110-488 William E. Skeen, Chairperson Roanoke Neighborhood Partnership Steering Committee 1938 Avon Road, S. W. Roanoke, Virginia 24015 Dear Mr. Skeen: This is to advise you that on January 6, 1997, R. Jean Bevins qualified as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Mariam K. Alam, Neighborhood Partnership Coordinator Sandra H. Eakin, Deputy City Clerk OATH OR AFFIRMATION OF OFFICE Commonwealth of Virginia, City of Roanoke, to-wit: I, R. Jean Bevins, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 30, 1999, according to the best of my ability. So help me God. Subscribed and sworn to before me this day of 1996:. ARTHUR B. CRUSH, III, CLERK Mary F. Parker, CMC/AAE C~y Clerk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin Deputy C~y Clerk January 27, 1997 File ft60-236-467-472 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33236-012197 amending and reordaining certain sections of the 1996-97 School and General Fund Appropriations, providing for appropriation of $125,533.00 from the 1996-97 Capital Maintenance and Equipment Replacement Fund to be used for Stonewall Jackson Middle School furniture and equipment, facility maintenance, band equipment, improvements at Hurt Park Elementary School, and replacement of food service equipment; and also providing for appropriation of funds to the following school grant accounts: $300.00 - Arts Incentive Program at Roanoke Academy for Math and Science, $250.00 - Arts Incentive Program at Lincoln Terrace Elementary School, $15,000.00 - Chess Program, and $6,200.00 - 1996-97 Vocational Technology Grant. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. Ja~nes D. Grisso Director of Finance January27,1997 Page 2 pc: Marsha W. Ellison, Chairperson, Roanoke City School Board, 2030 Knollwood Road, S. W., Roanoke, Virginia 24018 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget Vickie S. Tregubov, Grants Compliance Monitor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of January, 1997. No. 33236-012197. AN ORDINANCE to amend and reordaln certain sections of the 1996-97 School and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily opamtion of the Municipal Govemrnent of ~ City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 School and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: SchoolFund Appropriations Education $107,635,096 Arts Incentive - Roanoke Academy (1) ......................... 300 Arts Incentive - Lincoln Terrace (2) ............................ 250 Chess Program 199e. e7 (s.4) ................................ 16,ooo Vocational Technology Grant 1996-97 (5) ...................... 6,200 Instruction (6) ............................................ 61,717,515 Facilities (7-11 ) ........................................... 2,084,699 Other Uses of Funds (12) ................................... 3,303,541 Education $104,836,673 Arts Incentive - Roanoke Academy (13) ........................ 300 Arts Incentive - Lincoln Terrace (14) ........................... 250 Chess Program 1996-97 (15) ................................ 15,000 Vocational Technology Grant 1996-97 (16-17) ................... 6,200 Non-Operating (18) ........................................ 39,389,839 General Fund Aoorooriations Nondel~artmental Transfer to ~ Funds (1~) ................................ Fund Balance Capital Maintenance and Equipment Replacement Program - School Unappropriated (20) ................................. $ $ 54,6e1, 52 54,704,709 650,301 1) Instructional Supplies 2) Instructional Supplies 3) Tournament Fees 4) Supplies 5) Equipment 6) Compensation of Teachers (030-060-6822-6000-0614) $ 300 (030-060-6823-6000-0614) 250 (030-060-6957-6102-0332) 5,000 (030-060-6957-6102-0614) 10,000 (030-060-6792-6334-0826) 6,200 (030-060-6001-6452-0121) ( 3,100) F qu w ent ( 1-0e221 8) Facility Maintenance 9) Band Equipment 10) Hurt Park Improvements 11 ) Replacement of Food Service Equipment 12) Transfer to MY Fund 13) Fedemt Grant Receipts 14) Federal Grant Receipts 15) Donations 16) State Grant Receipts 17) I. oc~ Mat~ 18) Transfer from GeneraiFund 19) Transfer to School Fund 20) CMERP - School 13,848 (030-060-6006-6681-0851 ) 36,715 (030-060-6006-6681-0851) 6,000 (030-060-6006-6681-0851 ) 2,563 (030-060-6006-6683-0801) 66,407 (030-060-6007-6999-0911) 3,100 (030-060-6822-1102) 300 (030-060-6823-1102) 250 (030-060-6957-1103) 15,000 (030-060-6792-1100) 3,100 (I33G-G6O.6792-11Q1) 3,leg (030-060-6000-1037) 125,533 (001-004-9310-9530) (0Ol-3324) 125,533 (125,533) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. ,~ Marsha W. Ellison, Chairman Harry F. Davis John H. Saunders, Vice Chairman Charles W. Day '"- Marilyn L. Curtis Melinda J. Payne /,.-Roanoke City School Board P.O. Box 13:1'45, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-981-2951 ~ Brian J. Wishneff Dr. E. Wayne Harris, Superintendent Cindy H. Ramsuer, Clerk of the Board January 15, 1997 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 2401 1 Dear Members of Council: As the result of official School Board action at its January 14 meeting, the Board respectfully requests City Council to appropriate $125,533.00 from the 1996-97 Capital Maintenance and Equipment Replacement Fund. The funds will be used for Stonewall Jackson furniture and equipment, facility maintenance, band equipment, Hurt Park improvements, and the replacement of food service equipment. The Board further requests the additional appropriation of funds for the following School grants: Grant No. 6822 - $3OO.OO for the Arts Incentive program at Roanoke Academy for Math and Science. The federal funds will be used to help strengthen the arts program and to encourage innovative arts programs. This is a new grant program. Grant No. 6823 - $250.00 for the Arts Incentive program at Lincoln Terrace Elementary School. The federal funds will be used to help strengthen the arts program and to encourage innovative arts programs. This is a new grant program. Grant No. 6957 - $15,0OO.00 for the Chess Program to pay for chess supplies materials, and tournament participation costs. A private donation has been received for this continuing grant program. Grant No. 6792 - $6,200.00 for the 1996-97 Vocational Technology Grant to provide funds for the purchase of microcomputer hardware and software to be used to report vocational and occupational data to the State Department of Education. State funding in the amount of $3,1OO.OO will reimburse expenses with a local match in the amount of $3,1OO.OO. This is a new program. Excellence in Education Members of Counci~ January 15, 1997 Page 2 The approval of these requests is appreciated by the School Board. Sincerely, Cindy H. Ramsuer, Clerk re cc: Mrs. Marsha W, Ellison Dr. E. Wayne Harris Mr, Richard L. Kelley Mr. William L, Murray Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. James D. Grisso Mrs. Ila Farris [with accounting details) DEPARTHENT OF FINANCE CITY OF ROANOKE, VA, January 21, 1997 FROM: S~ Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Requests for the Appropriation of School Funds and School CMERP Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for four grants in the School Fund. These grants are funded with federal and state funds and donations. The Vocational Technology Grant requires a local match. Funding for the local match is available in the following account: Compensation of Teachers (030-060-6001-6452-0121) $ 3,100 This report also appropriates $125,533 from the School portion of the Capital Maintenance and Equipment Replacement Program. The CMERP funds will be used for Stonewall Jackson furniture and equipment, facility maintenance, band equipment, Hurt Park improvements, and replacement of food sex-vice equipment. This is the sixth appropriation of the School Board's FY96 CMERP funding of $2,132,372. This will leave an unappropriated balance of $650,301. We recommend that you concur with this request of the School Board. Director of Finance JDG/ICF/bls Attachments c: lla Farris, Senior Accountant .~ Marsha W. Ellison, Chairman Harry F. Davis · John H. Saunders, Vice Chairman Charles W. Day Marilyn L. Curtis Melinda J. Payne --Roanoke Ci /School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-981-2951 Brian J. Wishneff Dr. E. Wayne Harris, Superintendent Cindy H. Rarnsuer, Clerk of the Board January 15, 1997 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its January 14 meeting, the Board respectfully requests City Council to appropriate $125,533.OO from the 1996-97 Capital Maintenance and Equipment Replacement Fund. The funds will be used for Stonewall Jackson furniture and equipment, facility maintenance, band equipment, Hurt Park improvements, and the replacement of food service equipment. The Board further requests the additional appropriation of funds for the following School grants: Grant No. 6822 - $3DO.00 for the Arts Incentive program at Roanoke Academy for Math and Science. The federal funds will be used to help strengthen the arts program and to encourage innovative arts programs. This is a new grant program. Grant No. 6823 - $250.00 for the Arts Incentive program at Lincoln Terrace Elementary School. The federal funds will be used to help strengthen the arts program and to encourage innovative arts programs. This is a new grant program. Grant No. 6957 - $15,0OO.00 for the Chess Program to pay for chess supplies materials, and tournament participation costs. A private donation has been received for this continuing grant program. Grant No. 6792 - $6,200.00 for the 1996-97 Vocational Technology Grant to provide funds for the purchase of microcomputer hardware and software to be used to report vocational and occupational data to the State Department of Education. State funding in the amount of $3,1OO.00 will reimburse expenses with a local match in the amount of $3,1OO.OO, This is a new program. Excellence in Education Members of Council January 15, 1997 Page 2 The approval of these requests is appreciated by the School Board. Sincerely, Cindy H. Ramsuer, Clerk re cc: Mrs. Marsha VV. Ellison Dr. E. VVayne Harris Mr. Richard L. Kelley Mr. William L. Murray Mr. Kenneth F. Mundy Mr. W. Robert Herbert r. Wilburn C. Oibling r. James D. Grisso rs. Ila Farris (with accounting details) ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Capital Maintenance and Equipment Replacement Funds Reqnest VI 030-060-6006-6681-0822 030-060-6006-6681-0851 030-060-6006-6681-0851 030-060-6006-6681-0851 030-060-6006-6683-0801 Appropriation Unit ZD1 Stonewall Jackson Furniture/Equipment Facility Maintenance Band Equipment Hurt Park Improvements Replacement of Food Service Equipment $ 13,848.00 11.0% 36,715.00 29.3% 6,000.00 4.8% 2,563.00 2.0% 66,407.00 52.9% $ 125,533.00 . 100.0% The above appropriation represents the sixth request for proceeds from the 1996-97 Capital Maintenance and Equipment Replacement Fund. The proceeds will bo used for the purchase of furniture and equipment at Stonewall Jackson Middle School, the replacement of facilities equipment, facility alterations and additions, the purchase of high school band uniforms, and the replacement of food service equipment. The amount of the Capital Maintenance and Equipment Replacement Fund for 1996-97 is $2,132,372. The unappropriated balance of the fund after the above appropriation is $650,301. Janua~ 14,1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Arts Incentive - Ronnoke Academy 6822 030-060-6822-6000-0614 Appropriation Unit X8P Instructional Supplies $ 300.00 100.00 % 030-060-6822-1102 Federal Grant Receipts $ 300.00 100.00 % The 1996 Arts Incentive Grant will use federal funds in the amount of $300 to help strengthen the arts program at Roanoke Academy for Math and Science and to encourage innovative arts programs at the school. The grant period will end June 30, 1997. This is a new grant program. Janua~ 14,1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Arts Incentive - Lincoln Terrace 6823 030-060-6823-6000-0614 Appropriation Unit X8Q Instructional Supplies $ 250.00 100.00 % 030-060-6823-1102 Federal Grant Receipts $ 250.00 100.00 % The 1996 Arts incentive Grant will use federal funds in the amount of $250 to help strengthen the arts program at Lincoln Terrace Elementary School and to encourage innovative arts programs at the school. The grant period will end June 30, 1997. This is a new grant program. January 14,1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Chess Program 1996-97 6957 030-060-6957-6102-0332 030-060-6957-6102-0614 Appropriation Unit X9F Tournament Fees $ 5,000.00 33.3% Supplies 10,000.00 66.7% $ 15,000.00 100.0% 030-060-6957-1103 Donations $ 15,000.00 100.0% The Chess Program will pay for chess supplies, materials and tournament participation costs. A pdvate donation has been received. The program will end December 31, 1997. This is a continuing grant program. Janua~ 14,1997 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Vocational Technology Grant 96-97 6792 030-060-6792-6334-0826 Appropriation Unit X7E 030-060-6792-1100 030-060-6792-1101 Equipment $ 6,200.00 100.0% State Grant Receipts $ 3,100.00 50.0% Local Match 3,100.00 50.0% $ 6,200.00 100.0% The 1996-97 Vocational Technology Grant will provide funds for the purchase of microcomputer hardware and software to be used to report vocational and occupational data to the State Department of Education. State funding in the amount of $3,100 will reimburse expenses. Local match in the amount of $3,100 will be taken from account 030-060-6001-6452-0121. The program will end June 30, 1997. This is a new program. January14,1997 Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk January 27, 1997 File #91-409-467 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Tuesday, January 21, 1997, you were requested to inquire as to whether or not the Roanoke City School system has the capability of providing in-house printing services for the City, and to advise as to the feasibility of combining Roanoke City and Roanoke County printing needs as a cost saving measure. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Barry L. Key, Manager, Office of Management and Budget Rose M. Woodford, Executive Secretary, City Manager's Office MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W.~ Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 27, 1997 File ff,-409-467 SANDRA H. EAKIN Deputy City Clerk Robert A. Woodrum, Sales Manager Woody Graphics, Inc. 5663 Crescent Boulevard, S. W. Roanoke, Virginia 24014 Dear Mr. Woodrum: I am enclosing copy of Resolution No. 33237-012197 accepting the bid of Woody Graphics, Inc., to provide the City's commercial printing services, for a one-year period, with the option to renew for two additional one-year periods; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferanced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Diane S. Akers, Budget Administrator, Office of Management and Budget MARY F. PARKER, CMC/AAE Ci(y Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.~ Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 27, 1997 File ~409-467 SANDRA H. EAKIN Deputy City Clerk Computer Wizards Co. Copy Cat Curry Copy Center Hoppy Copy Kinko's Corp. Roanoke Reprographics and Printing, Inc. Ladies and Gentlemen: I am enclosing copy of Resolution No. 33237-012197 accepting the bid of Woody Graphics, Inc., to provide the City's commercial printing services, for a one-year period, with the option to renew for two additional one-year periods; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed printing services. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of January, 1997. No. 33237-012197. services, upon certain terms and conditions, and awarding a contract therefor;, authorizing the proper City oflficiais to ~xe~ute the requisite contract for such work; r~je~ting all other bids made to the City for the work. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The bid of Woody Graphics Inc., to provide, for a one-year period, with the option to renew for two (2) additional one-year periods, commercial printing services at various costs per imlmmaion, n$i~ mm~parti,.~,l~,4y set foC~in t~ }auuat'y 22, 1997, re~t. ofth~ City Mn,ag,r tO this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Off, ce of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Aasistaut City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney. 3. .Any and aH other bids made to the City for the aforesaid services are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. January 21, 1997 Report #97-01 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Bids for Commercial Printing Services Bid No, 96-12-7 I. ~ on the subject in chronological order is as follows: A. On December 20. 1995. the City Manaaer authorized issuance of a contract with Woody Graphics. Inc., to provide commercial printing services for the City of Roanoke for a period of one year. B, The total annual cost of the printing contract was $55.222. II. Current Situation is: A. 0t3 December 31. 1996. the commercial printing contract between the City of Roanoke and Woody Graphics. Inc.. expired, Printing specifications were developed based on orintin(3 services needed and formal bid rec~uests were sent to twenty three (23) commercial printing firms listed in the Roanoke area with seven (7) firms responding. A public advertisement was also published in the Roanoke Times and the Roanoke Tribune. Bids were received, after due and proper advertisement, until 2:00 p.m., on December 13, 1996, at which time, all bids so received were publicly opened and read in the Office of the Manager of Supply Management. All bids were evaluated in a consistent manner by representatives of the Office of Management & Budget, Management Services, and the Department of Supply Management. The bid tabulation is attached (see Attachment A). The cost of providing printing services in-house ($105,470 + capital expenditure of approximately $40,000 for equipment) was also evaluated and is included in Attachment A. The lowest responsible bid meeting specifications was submitted by Woody Graphics, Inc. Based on the costs per impression bid for various types of printing, the annual cost of the contract is estimated to be $55.422. All other bids exceeded the cost of the lowest bidder and/or did not meet required specifications. The increase in cost of the new printing contract is approximately $200 and is due to a new printed item (i.e., business cards) being requested as a part of the new commercial printing contract. Honorable Mayor and Members of City Council Office of Management & Budget Page 2 III. 18sues in order of Importance are: A. COSt. B, Com~)liance with Soecifications. C. Qyalifications of the Bidder Selected, D. Fundino IV. AIternativea in order of feasibility are: A. City (~0vncil authorize the City Manaoer to enter into a one-year aoreement with the option to renew for two (2) additional one-year periods for commercial printing services at the various costs per impression bid by Woody Graphics, Inc. Cost projected in accepting the lowest responsible bid meeting specifications at an estimated cost of $55,422 results in an increase of approximately $200 over the previous printing contract, However, the cost to provide this service in-house would be approximately $105,470 + capital expenditure of $40,000. Consequently, the City will realize a cost avoidance of $50,048 ($105,470 - $55,422) + $40,000 for capital expenditure for necessary equipment. 2, Com01iance with specifications would be met by Woody Graphics, Inc. 3. Quelifications of the Bidder Selected - Woody Graphics, Inc., is a full-service printing company and is qualified to provide printing services for the City of Roanoke. 4. Fundino is available in existing departmental operating accounts. B. City Council not authorize the Cit~ Manager to enter into a one-year aoreement with the option to renew for two (2) additional one-year periods for commercial printing services. 1. (~,0St of services would increase significantly if printing services were provided in-house, rather than with the benefit of this commercial offset printing agreement. Again, the cost to provide this service in-house would be approximately $105,470 + $40,000 capital expenditure. 2. Compliance with specifications would not be an issue in this alternative. 3. Qualifications of the bidder selected would not be an issue in this alternative, 4. Fundino designated would not be sufficient to provide necessary printing required, Honorable Mayor and Members of City Council Office of Management & Budget Page 3 A. City_ Council authorize the City Manager to enter into a one-year aoreement with the option to renew for two (2) additional one-year periods for commercial printing services at the various costs per impression bid by Woody Graphics, Inc. B. Re!ect all other bids. Respectfully submitted, W. Robert Herbert City Manager WRH:MDS CC: City Attorney Director of Finance City Clerk Manager, Supply Management Management Services Technician o zO~ MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 27, 1997 File #20-264-405-472 SANDRA H. EAKIN Depaty City Clerk Mr. Thomas Flynn Wilbur Smith Associates, Inc. 10 E. Franklin Street Richmond, Virginia 23219-2106 Dear Mr. Flynn: I am enclosing copy of Resolution No. 33239-012197 authorizing a contract with Wilbur Smith Associates, Inc., in the amount of $163,148.00, for preparation of plans and engineering services needed to replace the existing traffic signal system in the Central Business Distdct of the City of Roanoke. The aboveraferanced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: W. Robert He~ert, City Manager Wilbum C. Dibling, Jr., City Attomey James D. Grisso, Director of Finance William F. Clark, Director, Public Works Chadea M. Huffine, City Engineer Ellen $. Evans, Construction Cost Technician William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane $. Akers, Budget Administrator, Office of Management and Budget fN THE COUNCIL OF THE CrrY OF ROANOKE, VIRGINIA~ The 21st day of January, 1997. No. 33239-012197. A RESOLUTION authorizing a contract with Wilbur Smith Associates, Inc., for the preparation of plans and engineering services needed to replace the existing traffic signal system in the central business district of the City of Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized to execute and attest, respectively, a contract with Wilbur Smith Associates, Inc., for the preparation of plans and engineering services needed to replace the existing traffic signal system in 2. The amount of the contract shall not exceed $163,148.00 and the form of the contract shall be approved by the City Attorney, all as more particularly set forth in the City Manager's report to this Council dated January 21, 1997. ATTEST: City Clerk. Mary F. Parker, CMCIAAE C~y Clerk CITY OF ROANOKE Office of the City Clerk January 27, 1997 File g20-60-264-405-472 Sandra H. Eakin Deputy City Clerk James D. Gdsso Director of Finance Roanoke, Virginia Dear Mr. Gdsso: I am attaching copy of Ordinance No. 33238-012197 amending and reordaining certain sections of the 1996-97 Capital Projects Fund Appropriations, providing for the transfer of $178,148.00 from Streets and Sidewalks to CBD Signal System, in connection with development of project plans for the Central Business Distdct Signal System. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. W. Robert Herbert, City Manager William F. Clark, Director, Public Works Chadea M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of January, 1997. No. 33238-012197. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDrom'laflonS Streets and Bridges CDB Signal System (1) ..................................... Capital Improvement Reserve Public Improvement Bonds - Series 1996 (2) .................... $13,959,505 178,148 $19,643,583 6,484,013 1) Appropriated from Bond Funds (008-052-9544-9001) 2) Streets and Sidewalks (008-052-9701-9191) $ 178,148 (178,148) be in effect from its passage. ATTEST: January 21, 1997 No. 97-105 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia SUBJECT: Central Business District Signal System Consultant Selection Dear Mayor Bowers and Members of Council: I. Background: ao Installation of the City's existinq Central Business District (CBD) Computerized Traffic Siqnal System, which controls and coordinates traffic signal operations at 43 intersections in downtown Roanoke, was completed in 1980. This system's central control system, traffic signal controllers and cabinets, and communication cables must be replaced. The existing system is now obsolete due to rapid technological advancements in the traffic signal system industry. The manufacturer of this system no longer stocks several of the major parts used in our system. Parts which are available have become expensive. The traffic signal control equipment at each of the 43 intersections has also gone out of production and replacement parts are difficult to obtain. Fundinq in the amount of $1,350~000 was included in the 1996 Bond Referendum for this purpose. II. Current situation: Engineerinq Services Qualification Proposal for complete plans for this project were publicly advertised and received from: Kimley-Horn and Associates Wilbur Smith Associates Selection of firms for consideration includes the following criteria: Mayor Bowers and Members of City Council No. 97-105 Page 2 January 21, 1997 III. 2. 3. 4. Specialized experience and technical competence. Capacity to accomplish work on time. Familiarity with project conditions. Quality control practices. Interviews were held with both firms. Staff team included Philip C. Schirmer, P.E., Civil Engineer, Robert K. Bengtson, P.E., Traffic Engineer, and Howard D. Saunders, Jr., Superintendent. Negotiations were conducted with the most qualified firm (Wilbur Smith Associates) for the necessary project plans. Scope of work to be performed includes all necessary mapping, traffic surveys, and design services to complete plans and specifications to award a contract for replacement of the existing traffic signal system in the entire central business district. The new signal system will consist of 45 signalized intersections (see attached map). This includes interconnection to two (2) new intersections (Gainsboro & Gilmer; Gainsboro & Wells) which are being constructed as part of the 2nd Street/ Gainsboro Road project. Scope of work will also include a detailed analysis of chanqinq Salem Avenue and Campbell Avenue to two-way streets in anticipation of the Outlook Roanoke recommendation. Fee for engineering services has been negotiated with Wilbur Smith Associates. A lump sum contract not to exceed $163~148 has been developed for the scope of work. Issues: A. Inclusion of proper work scope B. Ability to meet time schedules C. Reasonableness of fee D. Fundinq Mayor Bowers and Members of City Council No. 97-105 Page 3 January 21, 1997 IV. Alternatives: Award engineering services agreement to Wilbur Smith Associates in the amount of $163,148 for development of project plans, and establish a contingency of $15,000. 1. Inclusion of proDer work scop~ has been reviewed and verified. Ability to meet time schedule has been reviewed and verified. Reasonableness of fee has been established through negotiation in accordance with the scope of work. Fundinq in the amount of $1,350,000 is available from the Streets and Sidewalks Category of the 1996 General Obligation Bonds. Bo Do not award engineering services agreement Wilbur Smith Associates in an amount not to exceed $163,148 for development of project plans. to Inclusion of proper work scope would have to be deferred to the City or other consultants. 2. Ability to meet time schedule would be jeopardized. 3. Reasonableness of fee cannot be assured. 4. Fundinq would remain in the current account. Recommendation is that City Council concur in Alternative A., and take the following specific actions: ao Execute a contract, in a form acceptable to the City Attorney, with Wilbur Smith Associates in an amount not to exceed $163,148 for the preparation of plans needed to replace the existing traffic signal system, and establish a contingency of $15,000. Mayor Bowers and Members No. 97-105 Page 4 January 21, 1997 of City Council WRH/RKB/gpe Attachment: copy: Transfer $178,148 from the Streets and Sidewalks Category of the Bond Issue (Account No. 008-052-9701-9191) to a new account entitled "CBD Signal System". Respectfully submitted, W. Robert Herbert City Manager Map City Attorney City Clerk Director of Finance Director of Public Works City Engineer Assistant to City Manager for Community Relations Construction Cost Technician Accountant, Contracts & Fixed Assets Budget Administration Manager, Office of Supply Management Traffic Engineer PATTDN GILMER WELLS N & W SHOPS JAN.ETTE · Signa~zed Intersections in Central Business District $ig~al System MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk January 27, 1997 File #2-20-28-30-207 Mr. Charles Haymes Haymes Bros., Inc. P. O. Box 314 Chatham, Virginia 24531 M. Scott Hollis Urban Engineer Virginia Department of Transportation 1401 E. Broad Street Richmond, Virginia 23219 Gentlemen: I am enclosing copy of Ordinance No. 33241-012197 providing for acquisition of property rights needed by the City for the Roanoke Electric Steel Industrial Access Road Project across property owned by Haymes Bros., Inc., and identified as Official Tax No. 6010603; setting a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights by condemnation under certain circumstances; authorizing the City to make motion for the award of a right of entry on the property for the purpose of commencing the project; and requesting the Virginia Department of Transportation to donate to the City the residue property on Official Tax No. 6010605 which is needed for said industrial access road right-of-way, with said conveyances to be subject to a satisfactory environmental review. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mr. Charles Haymes, Haymes Bros., Inc. M Scott Hollis, Urban Engineer, Virginia Department of Transportation January 27, 1997 page 2 pc: Donald G. Smith, Chairman of the Board and Chief Executive Officer, Roanoke Electric Steel Corporation, P. O. Box 13948, Roanoke, Virginia 24038-3948 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget Phillip F. Sparks, Chief, Economic Development IN TRE COUNCIL OF THE CITY OF ROANOKE, The 21st day of January, 1997. No. 33241-012197. VIRGINIA, A~ ORDINANCE Droviding for the acquisition o£ p=oDe~ty =ights needed by the City for the Roanoke Electric Steel Industrial Access Road Project across property owned by Haymes Brothers, Inc., and identified as Official Tax No. 6010603; setting a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights by condemnation under certain circumstances; authorizing the City to make motion for the award of a right of entry on the property for the purpose of commencing the project; requesting the Virginia Department of Transportation to donate to the City the residue property on Officlal Tax No. 60~0605 w'nic~ iS ~c=d~ for said lndustria~ access road right-of-way; said conveyances to be subject to a satisfactory environmental review; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. For the ~Q~e Electric $~ee~ Industrial Access Road Project, the City wants and needs certain property interest, as more specifically set forth in the report of the City Manager dated January 21, 1997, on file in the Office of the City Clerk. The proper City officials are authQ=lzed to acquire fo= the City from the owner ~he necessary interests, for such consideration as the City Manager may deem appropriate, subject to the limitation set out below and subject to applicable statutory guidelines and satisfactory environmental review. 2. The total consideration offered or expended for the parcel and any and all necessary closing costs, including appraisal fees, title search fees, attorney fees, and recordation costs, shall not exceed $70,000.00 without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City o~ a d~ed, aD~=ove~ as t~ ~or.~ a...-~ e~e~utio~ hy the City Attorney, the Director of F{-ance is directed to pay the respective consideration to the owner of the interest conveyed. 3. Should the City be unable to agree with the owner of the real estate or should the owner be a person under a disability and lacking capacity to convey real estate or should the whereabouts of the owner be unknown, the City Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the City the appropriate property rights. 4. In instituting or conducting any condemnation proceeding, pursuant to S33.1-120, Code of Virginia (1950), as amended. The Director of Finance, upon request of the City Attorney, shall be authorized and directed to draw and pay into court the sum offered to the respective owner. 7. The proper CitF off~cials are authorized to request the Virginia Department of Transportation to donate to the City the residue property identified as Official Tax No. 6010605, acceptance of this property by the City shall be subject to a satisfactory environmental review. 6. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853'-2541 Fax: (540) 853-[145 SANDRA H. EAKIN Deputy City Clerk January 27, 1997 File #2-20-28-30-77-207 M. Scott Hollis Urban Engineer Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 Dear Mr. Hollis: I am enclosing copy of Ordinance No. 33240-012197 authorizing the City Manager to execute a change order or amendment to the Peters Creek Road Extension contract between the Virginia Department of Transportation and the City which may include the Virginia Department of Transportation's contractor, Fairfield Bridge Co., Inc., providing for addition of signalization and turn lanes at the intersection of the industrial access road to enter Roanoke Electric Steel Corp.; and to amend Resolution No. 32969-060396 to increase the amount of the bond to be provided to the Virginia Department of Transportation from $304,850.00 to $323,850.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THECOUNCILOFTHECITY OFROA~OKE, VI~GI~IA The 21st day of January, 1997. No. 33240-012197. AN ORDINANCE authorizing the City Manager to execute a change order or anaendmeat to the Peters Creek Road Extension contract between the Virginia Department of Transportation (VDOT) and the City and which may include VDOT's contractor, Fairfield Bridge Company, lac, providing for the addition of signalization and turn lanes at the intersection of the industrial access road to enter Roanoke Electric Steel Corporation; to amend Resolution 32969-060396 to increase the amount of the bond to be provided to VDOT from $304,850 to $323,850; and providing for an emergency. WI-IF~REAS, VDOT has agreed to have its Peters Creek Road Extension Contractor provide traffic signalization and turn lanes for the industrial access road to Roanoke Electric Steel Corporation provided the City pay V'DOT the sum of $99,224.$8 for the cost of these items; and WHEREAS, the Commonwealth Transportation Board has allocated an additional $19,000 in industrial access road funds for the Roanoke Electric Steel Project and this requires an increase in the required bond from the City to VDOT from the prior amount of $304,850 to $323,850. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager are authorized to execute a change order or amendment to the Peters Creek Road Extension contract between VDOT and the City and which may also include VDOT's contractor, Fairfield Bridge Company, Inc., in connection with the Peters Creek Road Extension Project. 2. The cha~ge order or amendment will provide for the addition of signalization and turn lanes at the intersection of Peters Creek Road Extension and the industrial access road to Roanoke Electric Steel Corporation at a cost to the City of $99,224.58, which the City shall pay to VDOT and will require a 2.5 da~ e.,o','-~;on of time for completion of work, all as more particularly set. forth in the City Manager's report to this Council dated January 21, 1997. 3. Resolution No. 32969-060396 which anthodzed the City Manager or the Assistant City Manager to take appropriate action to provide a bond to VDOT in the amount of $31M,850 be, and it is hereby amended to change the estimated amount of $304,850 to the amount of $323,850, as set forth in the City Manager's report dated Janua~ 21, 1997, and the said resolution shall remain the same in all other respects and shall remain in full force and effect. 4. In order to provide for the usual daily operation of the municipal government, an Cnl~ iS decme~ m ~ ~ thi~ Ordl.n.~ sha~ h~ in ~ fllrc~ alld. effect upon its passag~ ATTEST: City Clerk. January 21, 1997 No. 97-107 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Roanoke Electric Steel Industrial Access Road Project Dear Mayor Bowers and Members of City Council: I. Backqround: City Council approved Resolution No. 32810-011696 on January 16, 1996 which authorized the City Manager to apply to the Virginia Department of Transportation (VDOT) for roadway construction funds to provide industrial access for Roanoke Electric Steel Corporation. Resolution also authorized City Manager to execute any documentation for the acceptance of such funds. Bo Application was made on January 22, 1996 for a 0.17 mile roadway project that would link Roanoke Electric Steel to the second phase of the Peters Creek Road Extension project (now under construction). City Council approved Resolution No. 32969-060396 on June 3, 1996 which concurred in a VDOT recommendation that all Roanoke Electric Steel Corporation truck traffic be prohibited from using Westside Boulevard within three years from the date of the funding allocation for the proposed industrial access road, and that appropriate signage prohibiting through trucks on Westside Boulevard will be put in place, and to provide a bond to VDOT in the estimated amount of $304,850 to assure compliance. Commonwealth Transportation Board allocated $323,850 (upward adjustment of $19,000 by VDOT to provide funds to increase roadway width from 24 feet to 30 feet) at its meeting on June 20, 1996 to provide adequate access to Roanoke Electric Steel. The City is responsible for matching funds in the amount of $23,850, bringing the total estimated project cost to $347,700. Mayor Bowers and Members of Council No. 97-107 Page 2 January 21, 1997 II. Current situation: ao VDOT has been able to design turn lanes and a traffic signal for the intersection of Peters Creek Road Extension at the proposed industrial access road location. This work could have been left to the City to design as part of the industrial access road project. A request was then made to VDOT's Peters Creek Road Extension contractor (Fairfield Bridge Company, Inc.) to add the traffic signalization work to their contract. An acceptable price quote of $98,112.84 has been presented to the City for approval at 100% City expense. The industrial access funds for the Roanoke Electric Steel project would then be used to pay for this change order, the cost of which was anticipated in the original application for industrial access funds. The construction of the turn lanes is also a change order item in the amount of $55,586.89 at 2% City expense ($1,111.74) funds for which are available in the Peters Creek Road Extension account. The change order includes a 25-day extension of time to complete the work. Total amount of the City's responsibility for the change order is $99,224.58. To accomplish these change order items will require a change order or amendment to the Peters Creek Road Extension contract between VDOT and the City and which may include VDOT's contractor, Fairfield Bridge Company, Inc., wherein the City will agree to pay the additional $99~224.58 for the signalization and turn lanes as set forth above. City staff has selected a consultant to perform all necessary surveys and design services to complete plans and specifications for construction of the 0.17 mile industrial access road. The fee for these engineering services was negotiated with Anderson & Associates, Inc. (of Blacksburg, Virginia). A lump sum contract in the amount of $34~262.50 was awarded. The industrial access funds will be used to pay for these services (available in the RES Industrial Access Project account No. 008-002- 9659-9003). Mayor Bowers and Members of Council No. 97-107 Page 3 January 21, 1997 III. City is responsible for furnishing right-of-way for industrial access road. Authorization is needed from City Council to acquire all necessary right-of-way and easements from one (1) property owner to construct roadway (Haymes Brothers, Inc. - Tax No. 6010603), and by resolution request that VDOT donate to the City a residue parcel from property it had purchased (for Peters Creek Road Extension project) which is identified as Tax No. 6010605. The cost of these acquisitions will be in addition to the estimated project cost of $347,700 as described in I. D. above. Acquisitions shall be subject to satisfactory environmental review. City Manaqer authorization to provide a bond to VDOT in the estimated amount needs to be adjusted upward from $304~850 (as previously approved by City Council) to $323~850 which is the amount approved by the Commonwealth Transportation Board. Issues: B. Timinq C. Fundinq Industrial access IV. Alternatives: City Council authorize execution of a change order or amendment to the Peters Creek Road Extension contract between VDOT and the City wherein the City will pay to VDOT the $99~224.58 for the signalization and turn lanes described in II.A. above that would serve the new industrial access road; authorize acquisition of all necessary right-of-way and easements for the industrial access road across the property of Haymes Brothers, Inc., Tax Map No. 6010603; said property rights may be acquired by negotiation or eminent domain, and shall be subject to satisfactory environmental review; approve a measure requesting that VDOT donate to the City residue property needed for industrial access road right-of-way with conveyance subject to satisfactory environmental review; and authorize an amendment to Resolution No. 32969-063096 Mayor Bowers and Members of Council No. 97-107 Page 4 January 21, 1997 increasing the amount of the bond to VDOT from $304~850 to $323~850. All documents to be in a form approved by the City Attorney. 1. Industrial access can be provided to Roanoke Electric Steel. 2. Timinq needs are met by enabling VDOT and City contracts to proceed. o Funding is available in RES Industrial Access Project Account No. 008-002-9659-9003 for the change order and right-of-way acquisition, with VDOT reimbursement of up to $323,850 for eligible engineering and construction items. Funding for the acquisition of the right-of-way including title search, appraisal, consideration offered, closing costs, recordation costs, and other costs shall not exceed $70,000. City Council not authorize execution of the VDOT change order; acquisition of property; residue property resolution; or new amount of bond to VDOT. Industrial access efforts are jeopardized. Timinq needs for opening industrial access road are delayed. Fundinq is not an issue. Recommendation is that City Council approve Alternative "A" and: ao Authorize the City Manager to execute a change order or amendment to the Peters Creek Road Extension contract between VDOT and the City and which may include VDOT's contractor, Fairfield Bridge Company, Inc., wherein the City will pay to VDOT the $99~224.58 for the signalization and turn lanes described in II.A. above. Authorize acquisition of all necessary right-of-way and easements for the industrial access road across the property of Haymes Brothers, Inc., Tax Map No. 6010603; Mayor Bowers and Members No. 97-107 Page 5 January 21, 1997 of Council WRH/RKB/gpe copy: said property rights may be acquired by negotiation or eminent domain. Acquisition shall be subject to satisfactory environmental review. Approve a measure requesting the Virginia Department of Transportation to donate to the City residue property identified as Tax No. 6010605 needed for industrial access road right-of-way. Conveyance shall be subject to satisfactory environmental review. Authorize an amendment to Resolution No. increasing the amount of the bond to VDOT to $323~850. 32969-063096 from $304,850 Respectfully submitted, W. Robert Herbert City Manager City Attorney City Clerk Director of Finance Director of Utilities & Operations Manager, Management & Budget City Engineer Traffic Engineer Construction Cost Technician Accountant, Contracts & Fixed Assets Chief of Economic Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 27, 1997 File #405-468 SANDRA H. EAKIN Deputy City Clerk Paul Bowers Senior Project Manager Environmental Engineering and Technology, Inc. 110 S. Hill Street South Bend, Indiana 46617-2702 Dear Mr. Bowers: I am enclosing copy of Resolution No. 33242-012197 accepting the bid of Environmental Engineering & Technology, Inc., in a total amount not to exceed $155,990.00, for laboratory analysis services on water treatment processes, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations D. Dan~vin Roupe, Manager, Supply Management Jesse H. Perdue, Jr., Manager, Water Department Diane S. Akers, Budget Administrator, Office of Management end Budget MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 27, 1997 File ~.405-468 SANDRA H. EAKIN Deputy City Clerk Analytical Services, Inc. Environmental Health Laboratories Montgomery Watson, Inc. Ladies and Gentlemen: I am enclosing copy of Resolution No. 33242-012197 accepting the bid of Environmental Engineering & Technology, Inc., in a total amount not to exceed $155,990.00, for laboratory analysis services on water treatment processes, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferencad measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the laboratory analysis services. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of January, 1997. No. 33242-012197. ARES~ ~x~i~ ~b~t ~ E~i~i.S & T~m-~o~, m~, fa laboratory analysis services, upon certain terms and conditions, and awarding a contract therefoc, ~-thori~in~ the proper City officials to execute the requisite contract for sucA work; and rejecting ail other bids made to the City for the work. BE IT RESOLVED by the Council oftbe City of Roanoke as follows: 1. The bid of Environmental Engineering & Technology, Inc., in the total amount not to exceed $155,990.00, for laboratory analysis services as is more particularly set forth in the January ~1, 1997. r~t to th~ specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office oftbe City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are her~oy REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. 97-310 Roanoke, Virginia January 21, 1997 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bids for Water Treatment Lab Analysis, Bid No. 96-12-3 I. Background on the subject in chronological order is: The Information Collection Rule (ICR/is a federally mandated monitoring program requiring large water utilities (serving greater than 100,000 population) to collect extensive chemical and microbiological data on their water treatment processes. ICR monitoring pro_oram is to begin in February, 1997 and continue for a period of 18 months. Laboratories performing analyses for ICR must be EPA certified and were required to provide certification upon submitting bids. Bids for an outside laboratory to perform ICR compliance analysis testing were solicited by the City of Roanoke. Bid specifications along with request for quotations were sent to four (4) laboratories to provide services for the ICR and are currently certified by EPA to perform analyses. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. Bids were received after due and proper advertisement and were publicly opened and read at 2:00 p.m., December 16, 1996 in the Office of Supply Management. II. Current Situation is: A. Four (4) bids were received. A bid tabulation is attached. All bids were evaluated in a consistent manner by representatives of Utilities & Operations, Water Department and Supply Management. Water Treatment Lab Analysis Bid No. 96-12-3 Page 2 III. IV. The lowest bid was submitted by Environmental Engineering & Technology, Inc. meets all required specifications for a cost of $155.990.00. Issues in order of importance are: Need Compliance with S~ecifications Fund Availability Alternatives in order of feasibility are: City Council accept the lowest responsible bid, as submitted by Environmental Engineering & Technology, Inc. to provide required Lab Analysis for the Water Department for the cost of $155.990.00. R~e~ 1. Need to provide ICR analysis testing by an outside certified laboratory in accordance with EPA requirements will be met, Compliance with Specifications will be met. Fund Availability - Sufficient funds are budgeted in the Water Department FY '96-'97 operating budget for the period February through June, 1997. Additional funding will be requested for the Water Department FY '97-'98 operating budget for the period July through June, 1998. all bids Need - ICR analysis testing will not be met and the City will be in violation of compliance with EPA mandated program. Compliance with Specifications - would not be a factor in this alternative. 3. Funding Availability - budgeted funds would not be expended with this alternative. Water Treatment Lab Analysis Bid No. 96-12-3 Page 3 CC: V. Recomme datio Council concur with Alternative "A" - Accept the lowest responsible bid for Lab Analysis Services as submitted by Environmental Engineering & Technology, Inc. for a cost not to exceed $155.990.00. Respectfully Submitted, W. Robert Herbert City Manager City Clerk City Attorney Director of Finance Management & Budget Manager, Water Department Director of Utilities & Operations Manager, Supply Management DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (540) 981-2444 Fax: (540) 224-3145 January 29, 1997 Marsha W. Ellison Chairperson Roanoke City School Board 2030 Knollwood Road, $. W. Roanoke, Virginia 24018 Dear Marsha: At the regular meeting of Roanoke City Council on Tuesday, January 21, 1997, Councilman Carroll Swain, with the concurrence of Council, requested that several items of information be provided to the Council prior to our deliberations this spring for Trustees of the School Board. Accordingly, may I respectfully request that the School Board provide Council with the following information regarding: 2. 3. 4. 5. improved test scores; any decreases in the drop-out rate; decreasing the absentee rate; the drug situation in our schools; and efforts to curtail disruptive behavior in the schools. Thank you for the courtesy of providing Council with information. Best personal regards. Sincerely, David A. Bowers Mayor DAB:Jas:Js pc: Members, Roanoke City Council Wilburn C. Dlbling, Jr., City Attorney Dr, E. Wayne Harris, Superintendent of Avenue, N. W., Roanoke, Virginia 24012 Mary F. Parker, City Clerk Schools, 40 Douglas MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 lax: (540) 224-3145 January 21, 1997 File ~467 SANDRA H. EAKIN Deputy City Clerk The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Pursuant to Chapter 9, ~, of the Code of the City of Roanoke (1979), as amended, establishing a procedure for the election of School Board Trustees, this is to advise you that the three year terms of Madlyn L. Curtis, Marsha C. Ellison, and John H. Saunders will expire on June 30, 1997. On June 30, 1997, Mrs. Curtis will complete her third consecutive three-year term of office and is not eligible for reappointment. Pursuant to Section 9-16 of the City Code, on or before February 15 of each year, Council shall announce its intention to elect trustees of the Roanoke City School Board for terms commencing July 1 through (1) public announcement of such intention at two consecutive regular sessions of the Council and (2) advertisement of such intention in a newspaper of general circulation in the City twice a week for two consecutive weeks. Section 9-17 of the City Code provides that applications must be filed in the City Clerk's Office by March 10 of each year. Application forms will be available in the City Clerk's Office and may be obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday through Fdday. Information describing the duties and responsibilities of School Board Trustees will also be available. During the next four months, I will keep the Council informed as to the various steps required to be followed throughout the selection process. With kindest personal regards, I am Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMCIAAE C rk Sandra H. Eakin Deputy City Clerk January 27, 1997 File f~60-217-270-524 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Gdsso: I am attaching copy of Ordinance No. 33244-012197 amending and reordaining certain sections of the 1996-97 General and Capital Projects Fund Appropriations, providing for the transfer of $75,000.00 from 1995-96 CMERP Fund to Window Replacement - Commonwealth Building, in connection with replacement of wood windows with aluminum windows in the Commonwealth Building, 210 West Church Avenue. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue W. Robert Herbert, City Manager William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Ellen $. Evans, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Delores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOK~ VIRGINIA The 21st day of January, 1997. No. 33244-012197. AN ORDINANCE to amend and reordain certain sections of the 1996-97 General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily opamtion of the Municipal Govemmen~ of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 General and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: (~erml'ai Ftm~ Appropriations Nondepartmental $54,642,781 Transfers to Other Funds (1) ................................... 54,655,638 Fund Balance Reserved for CMERP - City (2) .................................. $ 3,975,256 Capital Prolect~ Fund Aoorooriatian~ General Gov~mment Window Replacement - Commonwealth Building (3) ................ $ 8,407,343 75,000 1) Transfer to Capital Projects Fund 2) Reserved CMERP-City General Revenue (oo -oo4-e31o-95o8) $ 75,ooo (0Ol-3323) (75,000) (008-052-9628-9003) 75,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: C~ty Clerk. January 21, 1997 Council Report No. 97-108 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REPLACE WOOD WINDOWS WITH ALUMINUM WINDOWS COMMONWEALTH BUILDING 210 W. CHURCH AVENUE ROANOKE, VIRGINIA I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/LBC/kh Attachment: Bid Committee Report C~ City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue January 21, 1997 Council Report No. 97-108 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REPLACE WOOD WINDOWS WITH ALUMINUM WINDOWS COMMONWEALTH BUILDING 210 W. CHURCH AVENUE ROANOKE, VIRGINIA We, the undersigned Bid Committee, hereby submit the attached report and recommend it to you for approvaL. fully submi/~d, ~h~-FI. Pa~rott, Chairman William F. Clark JHP/LBC/kh Attachment: Bid Committee Report City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue January 21, 1997 Council Report No. 97-108 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REPLACE WOOD WINDOWS WITH ALUMINUM WINDOWS COMMONWEALTH BUILDING 210 W. CHURCH AVENUE ROANOKE, VIRGINIA Backoround on the subject in chronological order is as follows: Followino Drooer advertisement, bids were oubliclv ooened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, on December 17, 1996. Three (3) bids were received with PNC Corporation submitting the Iow bid in the amount of ~73.913 and 1 Ii0 consecutive calendar days. Proiect consists of the removal of the wood windows on the east side (2nd Street) and the windows on the south side (Luck Avenue) that are part of the east wing. There are 38 openings with two windows in each opening. The aluminum windows have a baked on enamel finish: the olass is insulated and tinted. They will match the windows that were installed on the north and west elevations on the building. II. ~ is as follows: A. In (~rder for the [~roiect to proceed, fundino needs to be transferred from the Capital Maintenance and Equipment Replacement Program (CMERP). III. Issues in order of importance are as follows: A. Fun 'n fort r ' IV. Alternatives in order of feasibility are as follows: A. City Council authorize the transfer of fundino of $75.000 from the 1995/96 CMERP Fund to a Capital Account entitled "Window Replacement Commonwealth Building." Honorable Mayor and Members of City Council BID COMMITTEE REPORT REPLACE WOOD WINDOWS WITH ALUMINUM WINDOWS COMMONWEALTH BUILDING January 21, 1997 Page 2 1. F n i f h r ' is available in the 1995/96 CMERP Fund. B. Reiect all bids and do not award a contract at this time. 1. F i f h r ' would not be encumbered at this time. V. ~ is as follows: City Council concur with Alternative "A" and take the following specific action: Aythorize the transfer of $75.000 from the 1995~96 CMERP Fund to a Capital Account entitled "Window Replacement - Commonwealth Building" as follows: Contract Amount $73,913 Contingency and Advertising 1.087 ~75,000 B. Reject the other bids received. LBC/kh Attachment: Tabulation of Bids City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue REPLACE WOOD WINDOWS WITH ALUMINUM WINDOWS COMMONWEALTH BUILDING 210 W. CHURCH AVENUE ROANOKE, VIRGINIA Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, December 17, 1996, at 2:00 p.m. LUMP SUM BIDDER BID BOND NO. DAYS PNC Corporation ~ 73,913 YES 150 American Door and Glass of 112,370 CHECK 30* Southwest Virginia, inc. JEFCO, Inc. 120,375 YES 1 $2 *30 days after Shop Drawings have been approved. Midway Glass Co. of Salem, Virginia, submitted a bid after 2:00 p.m. Bid was returned. Estimated Cost: ~75,o00 Office of the City Engineer Roanoke, Virginia January 21, 1997 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk January 27, 1997 File ~60-67-217-270 Ssndre H. Eakin Deputy City Clerk James D. Gdsso Director of Finance Roanoke, Virginia Dear Mr. Gdsso: I am attaching copy of Ordinance No. 33245-012197 amending and reordaining certain sections of the 1996-97 General and Capital Projects Fund Appropriations, providing for the transfer of $76,763.00 from the CMERP Fund to Rework/Paint Mill Mountain Star, in connection with reworking and painting the Mill Mountain Star and Structure and Mill Mountain Antenna. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue W. Robert Herbert, City Manager William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Ellen S. Evans, Construction cost Technician Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of January, 1997. No. 33245-012197. AN ORDINANCE to amend and reordain certain sections of the 1996-97 General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of'the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 General and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fumf Appropriations Nondepartmental $54,642,781 Transfers to Other Funds (1) ................................... 54,655,638 Reserved for CMERP - City (2) .................................. $ 3,974,955 Capital Prolects Fund Recreation Rework/Paint Mill Mountain Star (3) ............................. $ 769,341 76,763 1 ) Transfer to Capital Projects Fund 2) Reserved CMERP-City 3) Apprepriatect from General Revenue (001-004-9310-9508) $ 76,763 (001-3323) (76,763) (008-052-9660-9003) 76,763 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATrES'E. City Clerk. January 21, 1997 Council Report No. 97-109 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REWORK AND PAINT MILL MOUNTAIN STAR AND STRUCTURE AND MILL MOUNTAIN ANTENNA ROANOKE, VIRGINIA I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/LBC/kh Attachment: Bid Committee Report City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue January 21, 1997 Council Report No. 97-109 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REWORK AND PAINT MILL MOUNTAIN STAR AND STRUCTURE AND MILL MOUNTAIN ANTENNA ROANOKE, VIRGINIA We, the undersigned Bid Committee, hereby submit the attached report and recommend it to you for approval. ?~p~ct fully subm~ted, /~'hn H. P'ar~ott, Chairman Carroll £. Sw~- William F. Clark JHP/LBC/kh Attachment: Bid Committee Report City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue January 21, 1997 Council Report No. 97-109 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REWORK AND PAINT MILL MOUNTAIN STAR AND STRUCTURE AND MILL MOUNTAIN ANTENNA ROANOKE, VIRGINIA ~ on the subject in chronological order is as follows: Followin(~ proper advertisement, bids were publicly ooened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, on December 19, 1996. Two (2) bids were received with Williams Painting and Remodeling, Inc., submitting the Iow bid in the amount of $40.775 for Bid Items I and II for the star and structure and 41§.663 for Bid Item III for the Mill Mountain antenna. Kinsey Crane and Sian Company also submitted a auotation to remove all neon tubina and tube SUPPorts SO the Star can be painted. After painting, Kinsey will reinstall the neon tubing with new tube supports, replace high voltage wiring from transformers to neon tubing for a total cost of $11.925. Lead abatement for the first 18" of the Star structure is the area that shows sians of rustina to the point that the paint and rust are spalling. The remainder of the tower shows signs of rusting, but not severe. The paint being used on the entire project is a penetrating single-component moisture cure urethane made expressly to encapsulate lead base paint. II. Current situation is as follows: A. In order for the project to proceed, fundino needs to be transferred from the Capital Maintenance and Equipment Replacement Program (CMERP). III. 18sues in order of importance are: A, F n' fr the ' IV. Alternatives in order of feasibility are as follows: A. City Council authorize the transfer of fundina from the 1995/96 CMERP Fund to Capital Accounts as hereinafter stated. Honorable Mayor and Members of City Council BID COMMITTEE REPORT REWORK AND PAINT MILL MOUNTAIN STAR AND STRUCTURE AND MILL MOUNTAIN ANTENNA January 21, 1997 Page 2 Fundino for the oroiect is available in the 1995/96 CMERP Fund and is to be distributed as follows: a. Mill Mountain Star and Structure Lead Paint Abatement Rework Star and Paint Star and Structure Remove Neon Tubing Contingency and Advertising Total 9 1,875 38,900 11,925 5.900 958,600 b. Mill Mountain Antenna Paint the Antenna Structure Contingency and Advertising Total 915,663 2.500 918,163 Reject all bids and do not award a contract at this time. 1. Fundino for the oroiect would not be encumbered at this time. Recommendation is as follows: City Council concur with Alternative "A" and take the following specific action: A. Authorize the transfer of fundino from the 1995/96 CMERP Fund as follows to Capital Accounts as established by the Director of Finance. Mill Mountain Star and Structure 958,600 Mill Mountain Antenna 18,163 B. Reiect the other bid received. LBC/kh Attachment: Tabulation of Bids Honorable Mayor and Members of City Council BID COMMITTEE REPORT REWORK AND PAINT MILL MOUNTAIN STAR AND STRUCTURE AND MILL MOUNTAIN ANTENNA January 21, 1997 Page 3 City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue TABULATION OF BIDS REWORK AND PAINT MILL MOUNTAIN STAR AND STRUCTURE AND MILL MOUNTAIN ANTENNA FOR CITY OF ROANOKE, VIRGINIA Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Thursday, December 19, 1996, at 2:00 p.m. BIDDER BID I BID II BID III BID IV BOND DAYS Williams Painting and $1,875 $38,900 $15,663 $56,438 Yes 120 Remodeling, Inc. Salem Commercial Designs, Inc. 120,625 87,600 208,225 180 Kinsey Crane and Sign Co. 11,925 Bid Item 1: Bid Item 2: Bid Item 3: Bid Item 4: Lead Paint Abatement 18" up from concrete base Rework and Paint Mill Mountain Star and Structure Paint Mill Mountain Antenna Total of Bid Items I, II & III Kinsey Crane and Sign Company quoted on neon light work only. Estimated Cost: ~1~0.000 to $100.000 Office of the City Engineer Roanoke, Virginia January 21, 1997 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 27, 1997 File #58-67-111-373-468 SANDRA H. EAKIN Deputy City Clerk Barbara S. Poff, Executive Director Blue Ridge Zoological Society of Virginia P. O. Box 13484 Roanoke, Virginia 24034 Dear Ms. Poff: I am enclosing copy of Ordinance No. 33231-012197 authorizing a lease agreement between the City and Blue Ridge Zoological Society of Virginia, Inc., providing for the lease of land occupied by the Mill Mountain Zoo, including an additional 1.54-acres, for a total leased area of 5.127-acres, for a period of five years, commencing on January 1, 1997 and terminating on December 31, 2001, for land to be occupied by the Mill Mountain Zoo, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Monday, January 6, 1997, also adopted by the Council on second reading on Tuesday, January 21, 1997, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, IN THE COUNCIL OF THE CITY OF ROANOKE, The 21st day of January, 1997. No. 33231-012197. VIRGINIA, AN ORDINANCE authorizing a lease agreement between the City and the Blue Ridge Zoological Society of Virginia, Inc., for land to be occupied by the Mill Mountain Zoo, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, a lease agreement between the City and the Blue Ridge Zoological Society of Virginia, I~c., providing for the lease of Iand occup~ed by l:he~II Mountain Zoo, including an additional 1.54-acres for a total leased area of 5.127-acres, said lease term to be for a period of five (5) years to commence as of January 1, 1997 and terminate December 31, 2001; said lease shall contain such terms and conditions as are set out in the report to this Council date~ JanuarF 6, 1997, an~ such other conditions as deemed necessary by the City Manager; such lease to be in form approved by the City Attorney. ATTEST: City Clerk. January 6, 1997 Report No. 96-372 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Mill Mountain Zoo Lease Renewal The attached staff report was considered by the Water Resources Committee at its regular meeting on December 16, 1996. The Committee recommends that Council authorize the lease of land occupied by the Zoo to The Blue Ridge Zoological Society of Virginia, Inc. (BRZSV) for a term of five (5) years, ending December 31, 2001, in a form approved by the City Attorney in accordance with conditions stated in the attached report. In addition to the form of lease, the Water Resources Committee recommends that language be added in the lease to require that the City's Urban Forester approve any removal of trees. ~~ ~'Resp ef, n~jally submitted, //~/~~ LFW:KBK:afm Attachment CC2 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations George C. Snead, Director of Public Safety Charles M. Huffine, City Engineer John W. Coates, Manager, Parks & Recreation Glenn A. Asher, Risk Manager Officer Dana D. Long, Chief of Billings & Collections Beth Poll, Executive Director, BRZSV Steven L. Higgs, President, BRZSV Report No. 96-372 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: December 16, 1996 TO: FROM: Members, Water Resources Committee '~'["E~. Kiser, Dir~~s and Operations, thru W. Robert Herb~fPc~, Clt~ Manager SUBJECT: MILL MOUNTAIN ZOO LEASE RENEWAL I. Background: The Blue Ridoe Zoological Society of Virginie, Inc., (BRZSV), (formerly Mill Mountain Zoo, Inc.), was created in 1976 by the Roanoke Jayeees, Inc. to take over the operation of the Zoo. Lease of the property for zoo purposes to Mill Mountain Zoo, Inc., was authorized by Ordinance No. 23216, dated September 7, 1976. Authority to continue to lease this property to Mill Mountain Zoo, Inc., or its successor, BRZSV, has been authorized by nine (9) subsequent ordinances since that date, the last time for a five (5) year period by Ord. No. 30865-021092, dated February 10, 1992. Miniature Railroad at Zoo was installed by the Roanoke Jaycees, Inc. in 1952 (authorized by Ord. No. 11526) and was operated by that organization until March 1, 1996, when the BRZSV began operating the train. The current agreement between BRZSV, Roanoke Jaycees, Inc., and the City regarding BRZSV's operation of the train, authorized by Ord. No. 32993-061796, provides for automatic renewal from year to year unless terminated by one of the parties, and therefore requires no action at this time. II. Current situation: Initial five (5) year term of current lease of land for operation of Zoo by BRZSV will expire December 31, 1996. BRZSV has requested a five (5) year extension as provided for in the current lease (see attached letter). Members, Water Resources Committee MILL MOUNTAIN ZOO LEASE RENEWAL December 16, 1996 Page 2 Previous exoansion of Zoo to provide for tiger habitat and other improvements resulted in a current lease area containing 3.587 acres. BRZSV has requested additional space containing 1.54 acres (see attached map) for animal holding, breeding, and off-exhibit areas, which will be screened from public view. III. Issues: Ao B. C. D. E. Need Timing Funding Indemnification and Insuran~;~ Future Construction on Public Property IV. Alternatives: Committee recommends that City Council authorize the renewal of the lease of land occupied by the Zoo to BRZSV for a term of five (5) years, ending December 31, 2001, in a form approved by the City Attorney. The lease shall provide for termination at any time with sixty (60) days written notice by either party, an expanded lease area containing an additional 1.54 acres, for a total area of 5.127 acres, subject to applicable property restrictions and covenants, and renewal options subject to mutual agreement between the parties for two (2) additional five (5) year terms, all other terms and conditions except certain revisions recommended by the Risk Manager to th'e insurance provisions shall be the same as in the current lease. 1. Need for continuity of the operations of the facilities is met. 2. Timing to retain continuity in the approval of the lease is met. Cost to City is the cost of providing maintenance services for facilities, including water and electric service facilities, water for Zoo operations, tree trimming and leaf removal services, and payment for garbage removal. Indemnification and Insurance will be provided in amounts and form acceptable to the Risk Manager and City Attorney. Members, Water Resources Committee MILL MOUNTAIN ZOO LEASE RENEWAL December 16, 1996 Page 3 Future Construction on City Proo~rty by Lessee must be in conformance with all city, state and federal regulations, and all applicable property restrictions and covenants. Committee does not recommend that City Council authorize the renewal of the lease of land occupied by the Zoo to BRZSV for a term of five (5) years, ending December 31, 2001, in a form approved by the City Attorney. The lease shall provide for termination at any time with sixty (60) days written notice by either party, an expanded lease area containing an additional 1.54 acres for a total area of 5.127 acres, subject to applicable property restrictions and covenants, and renewal options subject to mutual agreement between the parties for two (2) additional five (5) year terms, all other terms and conditions except certain revisions recommended by the Risk Manager to the insurance provisions shall be the same as in the current lease. 1. Need for continuity of these operations is not met. 2. Timine to retain continuity in the approval of the lease is not met. Cost to City is the assumption of responsibility for continuing or disbanding the operation at its expense or finding a new lessee. 4. Indemnification and Insurance is moot. 5. Future Construction on City eroDertv is not an issue. Committee recommends that City Council authorize the r~n~w{~l of the lease of land occupied by the Zoo to BRZSV for a term of five (5) years, ending December 31, 2001, in a form approved by the City Attorney in accordance with Alternative "A". The lease shall provide for termination at any time with sixty (60) days written notice by either party, an expanded lease area containing an additional 1.54 acres for a total area of 5.127 acres, subject to applicable property restrictions and covenants, and renewal options subject to mutual agreement between the parties for two {2) additional five (5) year terms, all other terms and conditions except certain revisions recommended by the Risk Manager to the insurance provisions shall be the same as in the current lease. Members, Water Resources Committee MILL MOUNTAIN ZOO LEASE RENEWAL December 16, 1996 Page 4 CC: City Attorney Director of Finance Director of Public Works Director of Administration & Public Safety City Engineer Manager, Parks & Recreation Manager, Risk Management Chief, Billings & Collections Beth Poff, Executive Director, BRZSV Steven L. Higgs, President, BRZSV ~CALE: ]" 100' MILL MOUNTAIN LEASE AGREEMENT A~ O~ of ~e ~i~ Bn~ F O R ~m~g CITY OF ROANOKE ~o[~,ii~a~lOll-l~ BLUE RIDGE ZOOLOGICAL SO01ET~ (540) 9gl-2731 AND INIA, CHARTERED , ROANOKE JAYCEE5, INC. May 15, 1996 Mr. John Coates Parks & Recreation Manager Roanoke City Parks & Recreation 210 Reserve Ave. Roanoke, VA 24014 Dear Mr. Coates: Please allow this letter to serve as a request for additional space for the Zoo on Mill Mountain, as per our lease agreement. Additional space is needed for animal holding, breeding, and oft-exhibit areas which we now lack. These areas will be screened fi.om public view, which is not possible on the present zoo grounds. We are requesting space located south of the present "deer" holding area at the Mill Mountain Spur for approximately 400 feet, connecting back up the slope to our present boundary. It'yunr ofce could help with exact survey measurements it would be most appreciated. In the past all requests for changes to the lease between Blue Ridge Zoological Society of Virgirda, Inc. and the City of Roanoke have gone to your office first as a step in a process which eventually ends at Roanoke City Council for final approval. Please let me know if this process has changed or if additional correspondence is needed. In addition, please note that the lease does come up for renewal at the end of'this year (December 1996) and it would be helpful to have this additional property listed as part of the new lease. I appreciate your support ofthe Mill Mountain Zoo and look for~vard to continued improvements on the mountalntopl Sincerely yours. Beth Poff Executive Director c: Mr. Steven L. Higgs, Society President Mr. Jim Newman, Business Coordinator Parks and Recreation Mill Mountain Zoo P.O. Box 13484 Roanoke. Va. 24034 (703) 343-3241 ROANOKE CITY MILL MOUNTAIN DEVELOPMENT COMMITTEE December 13, 1996 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, Virginia Subject: Mill Mountain Zoo Lease Renewal Dear Mayor Bowers and Members of City Council: On December 12, 1996, at a regular meeting of the Mill Mountain Development Committee, a report was presented regarding a request made by the Blue Ridge Zoological Society of Virginia, Inc. for a five (5) year extension of the current Mill Mountain Zoo Lease including the expansion of the lease area by 1.54 acres. The Committee has voted in favor of recommending that Roanoke City Council authorize the renewal of the Lease Agreement with the Blue Ridge Zoological Society, Inc. for a five (5) year term ending December 31, 2001 with a total lease area of 5.127 acres. On behalf of all Committee members, I would like to express our best holiday wishes to City Council and your families. We look forward to a prosperous and productive 1997. Respectfully submitted, . Carl H. Kopitzke, Cha'l~erson Mill Mountain Development Committee CHK/LBV/pr pc: Mx. Steven L. Higgs, President, Blue Ridge Zoological Society of Virginia Ms. Beth Poff, Executive Director, Mill Mountain Zoo Members of Mill Mountain Development Committee City Manager City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Manager, Parks and Recreation Parks Planner cIrr OF RO_..ANOKE Offiea of tha C,ty Clark Mary F. Parker, CMCIAAE C~y Clerk 8andra H. Eakin Deputy City Clerk January 27, 1997 File ~55-132 W. Robed Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am enclosing copy of Resolution No. 33246-012197 changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on February 3, 1997, to 12:00 noon, on Monday, February 3, 1997, at Campbell Court, 17 Campbell Avenue, S. W., with the 2:00 p.m. session on the same date to be held in the City Council Chamber. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Wilbum C. Dibling, Jr., City Attorney James D. Gdsso, Director of Finance Robert H. Bird, Municipal Auditor Willard N. Claytor, Director of Real Estate Valuation James D. Ritchie, Sr., Assistant City Manager William F. Clark, Director, Public Works Glenn D. Radcliffe, Director, Human Development George C. Snead, Jr., Director, Public Safety Kit B. Kiser, Director, Utilities and Operations IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of January, 1997. No. 33246-012197. A RESOLUTION changing the time and pl~e of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, February 3, 1997. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The meeting of City Council regularly scheduled to be held at 12:30 p.m. on Monday, February 3, 1997, is hereby reseheduled to be held at 12:00 noon, Monday, February 3, 1997, at Campbell Court, 17 Campbell Avenue, S. W., with the 2:00 p.m. session on the same d,t, to be held in City Council Chambers, at 215 Church Avenue, S. W. 2. The City Clerk is hereby authorized to rake whatever steps are deemed necessary to notixq] the public of the change in the time and place of such meeting. ATTEST: City Clerk. Mary F. Parker, CMCIAAE city Clerk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin Deputy City Clerk January 27, 1997 File #132-367 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: At a regular meeting of the Council of the City of Roanoke held on Tuesday, January 21, 1997, you were requested to prepare the proper measure memorializing the late Junius A. Haskins, Member, Lynchburg City Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk January 27, 1997 File #20-60-264 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Tuesday, January 21, 1997, you were requested to report to Council with regard to funding for the City's most immediate traffic signal needs. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc; William F. Clark, Director, Public Works Robert K. Bengtson, Traffic Engineer Rose M. Woodford, Executive Secretary, City Manager's Office Mary F. Parker, CMCIAAE C~ Clerk Sandra H. Eakin Deputy City Clerk January 27, 1997 File ff60-87-184 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Tuesday, January 21, 1997, the matter of providing Christmas Eve as an additional holiday for City employees was referred to you for report during fiscal year 1997-98 budget study. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget Kenneth S. Cronin, Manager, Personnel Department Rose M. Woodford, Executive Secretary, City Manager's Office orr OF RO_..ANOKE Office of the C,ty Clerk Mar/F. Parker, CMCIAAE C~ty Clerk 8andra H. F. akin Deputy C~y Cterk January 27, 1997 File #5-132 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Tuesday, January 21, 1997, Council Member Swain requested that you conduct an internal examination of polygraph standards for recruiting police officers, and Vice-Mayor Wyatt requested that the broader issue of recruitment be addressed; whereupon, you advised the Council that you would discuss specific concerns with Vice-Mayor Wyatt. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: George C. Snead, Jr., Director, Public Safety J. L. Viar, Acting Chief, Police Department Rose M. Woodford, Executive Secretary, City Manager's Office Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. F. akin Deputy City Clerk January 27, 1997 FiFe ;~51-79-132-169 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Tuesday, January 21, 1997, Council Member Swain requested that Council discuss the feasibility of reducing the real estate tax rate at its Financial Planning Session on Saturday, Mamh 8, 1997. Council Member White suggested that the City Administration review the maffer on a long-term basis to determine the impact on debt service. Council Member White requested that Council discuss the matter of reclassification of agricultural land within the City. Council Member Swain suggested that Council discuss the issue of tax-exempt properties of non- profit organizations and the feasibility of increasing the annual service charge which is currently equal to 20% of the City's real estate tax levy. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: James D. Grisso, Director of Finance Barry L. Key, Manager, Office of Management and Budget Diane S. Akere, Budget Administrator, Office of Management and Budget Rose M. Woodford, Executive Secretary, City Manager's Office Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk January 27, 1997 File f~60-67-132-514 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Tuesday, January 21, 1997, Council Member Harris requested that you report to Council during fiscal year 1997-98 budget study with regard to providing off-street parking for persons using Lakewood Park. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget Rose M. Woodford, Executive Secretary, City Manager's Office Janua~ 21,1997 Mayor: RE: 1996 CITIZEN OF THE YEAR AWARD The following members of Mr. Hubbell's family will be present for the Citizen of the Year Presentation at 7:00 p.m. this evening: Cindy Hubbell - daughter Chris and Dawn Hubbell -- son and daughter-in-law Stewart Hubbell -- son Also present will be persons who have worked with Mr. Hubbell during his long association with the Habitat for Humanity Board of Directors. Sandi CITIZEN OF THE YEAR TUESDAY, JANUARY 21, 1997- 7:00 P.M. ROANOKE CITY COUNCIL MEETING MAYOR DAVID A. BOWERS THE CITY OF ROANOKE IS BLESSED WITH MANY CITIZENS WHO GIVE OF THEIR TIME AND TALENTS TO MAKE ROANOKE, INDEED, AN ALL-AMERICA CITY. AND, IT IS ALWAYS A DIFFICULT TASK FOR THE MEMBERS OF COUNCIL TO SELECT THE CITIZEN OF THE YEAR BECAUSE THERE ARE SO MANY DESERVING CITIZENS IN OUR STAR CITY. THIS EVENING IT IS MY PLEASURE ON BEHALF OF THE MEMBERS OF THE ROANOKE CITY COUNCIL TO PRESENT ROANOKE'S 1996 CITIZEN OF THE YEAR. OUR HONOREE IS A NATIVE OF BRIDGEPORT, CONNECTICUT; A GRADUATE OF DARTMOUTH COLLEGE; AND HE SPENT HIS ENTIRE CAREER OF 38 YEARS WITH THE GENERAL ELECTRIC COMPANY. ROANOKE'S 1996 CITIZEN OF THE YEAR HAS GIVEN A GREAT DEAL TO HIS COMMUNITY: HE HAS SERVED ON THE UNITED WAY BOARD OF DIRECTORS FOR 17 YEARS, IN THE CAPACITY OF PRESIDENT, BUDGET CHAIRMAN, AND A MEMBER OF NUMEROUS COMMITTEES. HE HAS SERVED ON THE BOARD OF DIRECTORS OF HABITAT FOR HUMANITY FOR NINE YEARS, IN THE CAPACITY OF TREASURER AND A MEMBER OF VARIOUS COMMITTEES. HE HAS SERVED ON THE CITY OF ROANOKE PENSION PLAN BOARD OF TRUSTEES FOR 20 YEARS, 19 OF WHICH HESERVED AS CHAIRMAN. HE HAS WORKED WITH THE BIG BROTHERS ORGANIZATION FOR 10 YEARS, AND HE HAS SERVED AS TREASURER OF THE DIOCESE OF SOUTHWESTERN VIRGINIA FOR 20 YEARS. I AM PLEASED TO ANNOUNCE THAT ROANOKE'S 1996 CITIZEN OF THE YEAR IS MR. F. WILEY HUBBELL. WILEY, WOULD YOU JOIN ME AT THE PODIUM. AS OF THIS EVENING, WILEY'S NAME WILL JOIN THE RANKS OF OTHER OUTSTANDING ROANOKERS WHO HAVE BEEN HONORED BY THE MEMBERS OF THE ROANOKE CITY COUNCIL FOR THE SIGNIFICANT CONTRIBUTIONS THEY HAVE MADE TO THE TOTAL LIFE OF THE ROANOKE COMMUNITY BY DEMONSTRATING A PERSONAL CONCERN FOR THE CITY'S WELL-BEING AND PROGRESSIVE DEVELOPMENT ON A VOLUNTARY BASIS. PAST HONOREES ARE: 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 ROBERT W. WOODY DOROTHY L. GIBBONEY HAZEL B. THOMPSON GEORGE B. CARTLEDGE, SR. G. FRANK CLEMENT WILLIAM "HAM" FLANNAGAN LEWIS W. PEERY CLAY H. TURNER GEORGE F. POLLASH FLORINE L. THORNHILL GEORGE W. SANDERSON JOSEPH W. GAITHER PEARL FU SIGMUND E. "SIG" DAVIDSON CHARLES W. HANCOCK WILEY IS AN ACTIVE MEMBER OF ST. JOHN'S EPISCOPAL CHURCH. HE IS THE FATHER OF THREE CHILDREN, AND THE GRANDFATHER OF FOUR. HE IS THE FIRST AND CHARTER RECIPIENT OF THE UNITED WAY OF ROANOKE VALLEY "WILEY HUBBELL AWARD" FOR OUTSTANDING MANAGEMENT, LEADERSHIP, ADMINISTRATIVE CONTRIBUTIONS PURSUIT OF UNITED WAY GOALS. DIRECTION, AND BY VOLUNTEERS IN THE INVESTMENT OF TIME AND DEDICATION THAT WILEY HAS MADE AS A CITIZEN OF ROANOKE IS IMMEASURABLE. HE IS INFORMED, DEDICATED, AND COOPERATIVE. HIS DEVOTION AND UNSELFISH SHARING OF HIS TIME TO "QUALITY OF LIFE ORGANIZATIONS" MAKE HIM UNIQUELY QUALIFIED FOR THIS AWARD. WILEY, I AM HONORED THIS EVENING TO UNVEIL OUR CITIZEN OF THE YEAR PLAQUE, WHICH DISPLAYS YOUR PHOTOGRAPH AS ROANOKE'S 1996 CITIZEN OF THE YEAR. THIS PLAQUE WILL BE ON DISPLAY IN THE LOBBY OF THE MUNICIPAL BUILDING FOR ALL TO OBSERVE THE HIGH HONOR THAT YOUR CITY HAS BESTOWED UPON YOU. ALSO, I WOULD LIKE TO PRESENT YOU WITH YOUR OWN PERSONALIZED PLAQUE. AND FINALLY, IT IS MY PLEASURE ON BEHALF OF THE MEMBERS OF THE ROANOKE CITY COUNCIL, TO PRESENT YOU WITH THE HIGHEST AND THE MOST PRESTIGIOUS GIFT THAT THE CITY HAS TO BESTOW, OUR "KEY TO THE STAR CITY". WILEY, WE CONGRATULATE YOU AND EXPRESS OUR APPRECIATION FOR ALL THAT YOU DO TO MAKE OUR CITY A BETTER PLACE TO LIVE AND TO WORK. 6 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853~1145 January 27, 1997 File #51-249 SANDRA H. EAKIN Deputy City Clerk Edward A. Natt, Attorney Osterhoudt, Ferguson, Naif, Aheron & Agee, P.C. 1919 Electric Road, S. W. Roanoke, Virginia 24018 Dear Mr. Naff: A petition from Maple Avenue Associates, Inc., appealing a decision of the Architectural Review Board to demolish the premises located at 1422 Maple Avenue, S. W., was before the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. On motion, duly seconded and adopted, Council affirmed a decision of the Architectural Review Board on November 14, 1996, that no Certificate of Appropriateness be issued for the demolition of the structure located at 1422 Maple Avenue, S. W., on the grounds that loss of the structure would be adverse to the district and the public interest by virtue of its uniqueness and significance to the district, and demolition of the structure would have an adverse effect on the character and surrounding environment of the district. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc- E. L. Baker, Chairman of the Board, Maple Avenue Associates, Inc., 3877 South Lake Ddve, S. W., Roanoke, Virginia 24018 Kenneth L. Motley, Chairperson, Architectural Review Board, 310 First Street, S. W., Roanoke, Virginia 24011 Paula Prince, President, Old Southwest, Inc., 550 Mountain Avenue, S. W., Roanoke, Virginia 24016 Evelyn S. Gunter, Secretary, Architectural Review Board Steven J. Talevi, Assistant City Attorney William F. Clark, Director, Public Works John R. Madles, Chief, Planning and Community Development Evelyn D. Dersey, Zoning Administrator Roanoke City Architectural Review Board January 21, 1997 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Appeal of Architectural Review Board Decision 1422 Maple Avenue, S. W. Citv Buildine Commissioner ordered renairs to the house at 1422 Maple Avenue, S. W. on 1/9/96. Pronerty owner reauested demolition of the structure on Official City Tax Number 1031606 and applied to the Architectural Review Board (ARB) for a Certificate of Appronriatenes~. On 5/9/96, by a vote of 5-0, the Board denied issuance of a Certificate for demolition, finding that the loss of the house would be adverse to the district because of the unia_ueness of the building, and its contribution to the district and that its loss would be adverse to the streetscape, the neighborhood, and the district. In addition, there was not a proposed new use of the property. (See ARB letter of 5/16/96). Decision of the ARB was anpealed to Ci_ty Council On 7/15/96, City Council affirmed the decision of the ARB to deny a Certificate of Appropriateness for the demolition of the structure. Property owner desired to sell the buildine (Tax Number 1031606) with the vacant lots on either side of the building (Tax Numbers 103 t605 and 1031607), Issues arose regarding the sale of the property and the right to demolish the building. Therefore, owner re-subdivided the property to vacate existing lot lines and combine the three properties into one, now designated as Official City Tax Number 1031606. Pro;~ertv owner is reauesting another Certificate of Appropriateness to demolish the, building on the new. combined parcel. The only chance in the re~_uest is th ~ Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 981-2344 Members of Council Page 2 inclusion of the two vacant, side lots with the building, He wants to sell all the property as a single unit (now re-subdivided into one lot and designated as City Tax Number 1031606), demolish the building (with a Certificate) or demolish the building (without a Certificate) under code sections 36.1-331 and 36.1-349 which provide for demolition after offering the property for sale. Architectural Review Board considered the revised rea_uest to demolish the house at 1422 Maple Avenue. S. W. on 11/14/96. The Board voted 4-0. to deny a Certificate. ~[~l~lg2~_(Messrs. Whitwell, Jones, Marietta, and Harwood voting to deny the request; Messrs. Deck and Motley were absent and there was one vacancy.) The Board determined that the architectural and historical value of the pronerty had not changed since the previous rea_u~t and that its decision of 5/9/96 was still valid. The building is architecturally significant and unia_ue to the district: its loss would be advers~ to the streetscape, the neighborhood and the district. (See ARB letter of 11/18/96). Old Southwest, Inc. spoke in opposition to the request, noting that nothing had changed the architectural and historic significance of the property (see letter of 11/14/96). They also expressed concern that the property had not yet been offered for sale and advised that combining the two adjacent lots with the property increased the cost for a potential buyer willing to preserve the building. C. Property owner appealed the ARB decision to City Council on 11/26/96. III. Issues: Old Southwest neighborhood is included in the Southwest Historic DistriCt which is on the National Re~ister of Historic Plac~,s The neighborhood was designated H-2, Neighborhood Preservation District, by the City of Roanoke in 1987 in response to growing citizen concerns regarding the loss of contributing structures, insensitive alteration of existing buildings, and inappropriate new construction within the historic neighborhood. Pumose of the H-2. Neighborhood Preservation District. and the Architectural Review Board is to: Ensure the preservation ofbml&nga which in their aggregate or individually, are of special community significance;" "Encourage the preservation, protection, and enhancement of streetscapes. ~U;IIIL~illll~[~ of architectural, historic or cultural importance;" "Encourage new construction, or alterations which are compatible with the existing scale and character of surrounding properties;" and "En _ ' .... couraee the rehabdltat~on and continued use of erdstin~ buildin~,s rather th nthird moliion. Members of Council Page 3 In accordance with Section 36.1-348 of the Zoning Code of the City of Roanoke. the Board must make the followim, findin~ in order to issue a Certificate of Appropriateness for demolitions in the district: "Loss of the structure would not be adverse to the di~triq:t or the public interest by virtue of its uniqueness or its significance to the district." "Demolition would not have an adverse effect on the character and surrounding environment of the district." "Where demolition is in conjunction with a ;~roposed new use of the ~ite, such use satisfies the intent and standards of the H-2 {ti~trict." The house at 1422 Maple Avenue. S. W. is architecturally important to the district. (See attached photographs.) The house is considered a contributing structure in the National Register of Historic Places inventory for the Southwest Historic District. The structure has unique architectural features (i.e. dormer windows) and the building is a contributing part of the streetscape and neighborhood fabric. Loss of the building would adversely affect the district. Old Southwest, Inc., in a letter of 5/9/96 to the ARB, advised that the building is contributing to the neighborhood and the district because of its "weatherboard, 2-1/2 story construction, hipped slate roof, unusual clipped gable dormer with Palladian-style window, Corinthian columns and capitals, ornate windows, and wrap-around porch with broad Old Southwest, Inc. also noted that this block of Maple Avenue is unique in that it has remained intact since its original development. There has been no loss of buildings or new development. This is documented by 1919 Sanborn maps (historic reference) for the area. E. Previous histo _ry of demolitions in the historic district include the following: 1. 10/11/90 331,343 Day Avenue, S. W., First Baptist Church · Demolition for parking lot approved by ARB (Certificates No. 90-065, 90-066); ARB found that the buildings were not unique and loss of buildings would not be adverse to the district. Members of Council Page 4 2. 1/14/91 1001 Third Street, S. W, St. Mark's Lutheran Church · Demolition for parking lot denied by ARB; approved on appeal by City Council (Certificate No. 91-001). 3. 12/09/93 510 Marshall Avenue, S.W., Bob Hall & Nick Eades · Demolition of building approved by ARB (Certificate No.93-054). ARB found that because of the poor condition of the building, and its location, its loss of building would not be adverse to the district. 4. 2/05/95 325, 327 Day Avenue, S. W., First Baptist Church · Demolition after 5/9/95 for parking lot approved by ARB (Certificates No. 95-004, 95-005). ARB found that the buildings were not unio_ue and their loss would not be adverse to the district. They also found that the proposed new development was consistent with the City's Franklin Road/Elm Avenue Master Plan. Ninety day delay in demolition was provided to allow the church and neighborhood to discuss possible moving and/or salvane of structures. 5. 10/12/95 1010, 1014 First Street, S.W., Episcopal Diocese SW VA ARB (Certificate No. 95-035) allgxll3~,~ll~ ~, of buildings to an appropriate location in the Old Southwest District and approved the concept of a proposed addition to the Diocese building at 1000 First Street which would be on the property known as 1010 and 1014 First Street. Board found that the buildings were significant architectural buildings and their loss would adversely affect the district. The Board also found that the proposed new building met the intent and standards ofth~ distric~ and was consistent with the general scale, mass, and architecture of the district. The decision was appealed to City Council, but withdrawn when the houses were successfully moved. Sections 36.1-349 and 36.1-331 of the Zoning Code of the City of Roanoke provide an option to sell the property for the owner ora building who has been denied a Certificate of Appropriateness. This provides an opportunity to sell the property to a willing buyer for fair market value for the purposes of rehabilitating the building..~ the property is not sold within the time oeriod specified, then. the building may be Members of Council Page 5 ~. The City's Office of Real Estate Valuation presently has the three parcels and the building assessed at $70,400. According to Section 36.1-331, if the property was placed on the market for that value, the property would need to be offered for sale for a Defied of six months (more than $55,000, but less than $75,000), at, er filing the required statements specified in the code. IV. Alternatives: Affirm the 11/14/96 decision of the Architectural Review Board and deny a Certificate of Appropriateness for the demolition of the building at 1422 Maple Avenue, S.W. 1. Contributing architectural structure in the historic district is nreserved. 2. Pu~ose of the H-2 district is uvheld 3. Findings of Section 36.1-348 and the ARB are opheld House at 1422 Maple Avenue. S. W. is a unique and significant architectural building in the district; loss of the building would be adverse to the district. Action is consist0nt with 5/9/96 ARB decision on this nropertv and with other !;[~ll~lil~Lr~glt~ reviewed by the ARB and City Council. Offering the prooertv for sale is an option to the pronerty owner. Option provides an opportunity to sell the property to a buyer willing to rehabilitate the property. Reverse the decision of the ARB and authorize the issuance of a Certificate of Appropriateness for the demolition of the building at 1422 Maple Avenue, S. W. 1. A building contributin~ to the historic district is lost to demolition. 2. Purpose of the H-2 district is not upheld Findings of Section 36.1-348 still apply. New findings must be made by City Council House at 1422 Manle Avenue, S. W. must be found not to be architecturally significant to the district and its loss would not be adverse. 5. Previous history of this reouest and of other demolitions not upheld 6. Offerin~ the vropertv for sale is no longer an applicable option. Members of Council Page 6 The ArcNtectural Review Board respectfully requests that City decision of November 14. 1996 to deny a Certificate of Approt~riateness for the demolition of the buildin~t at 1422 Maple Avenue, S, W. The building is a significant and unique arcNtectural structure in the district and its loss would be adverse to the district, the streetscape, and the neighborhood. In addition, there is no new use of the subject property. KLM:ESL:I attachments cc: City Attorney Secretary, Architectural Review Board Architectural Re~w Board Roanoke City Architectural Review Board May 16, 1996 Maple Avenue Associates, Inc. c/o David C. Helscher, Esq. Jolly Place Fralin & Prillaman, PC 3912 Electric Road, S. W. Roanoke, Virginia 24018 Dear Mr. Helscher: SUBJECT: 1422 Maple Avenue, S. W. ARB File No. 96-010 On May 9, 1996, the Roanoke City Architectural Review Board heard Maple Associates' request for a Certificate of Appropriateness to demolish the house and garage at 1422 Maple Avenue, S.W. Your request to demolish the house was unanimously denied by the Board by a vote of 5-0 (Messrs. Manetta, Whitwell, Deck, Harwood, and Jones voting to deny the request and Messrs. Jamieson and Motley absent). Your request to demolish the garage was not considered further for action by the Board because the City Building Commissioner had already determined that the structure should be razed for reasons of public safety. It was noted that a repair order had been issued for the house. In making the decision on your request, the Board found that based upon the findings specified in Section 36.1-348 of the Zoning Code of the City of Roanoke, loss of the house would be adverse to the district because of the uniqueness of the building and its contribution to the district; and that its loss would be adverse to the street scape, the neighborhood and the district; and there is no proposed new use of the property requested for demolition. The Board further recommended that the property owner consider placing the property for sale. Sincerely, Evelyn S. Lander, Secretary Architectural Review Board Ken Motley, Chairman ARB Steve Talevi, Assistant City Attorney John R. Marlles, Chief of Community Planning Jim Burgess, Building Inspector Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 Old Southwest, Inc. 641 Walnut Ave.. S.W. Roanoke, VA 24016 · 703-343-8794 Roanoke City Architectural Review Board Depar~ent of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 '.gMay 1996 Re: Request from Ernest L. Baker, Maple Avenue Associates, Inc., in re 25 April 1996 Request to demolish 1422 Maple Avenue, S.W. Dear Members of the Architectural Review Board: We the members of the Board of Old Southwest, Inc. (OSW), wish to state our unequivocal opposition to the Applicant's proposal to demolish the house at 1422 Maple Avenue, S.W. It is Old Southwest, Inc.'s, position that the ARB must not permit the demolition of this structure for the following masons: The 89-year-old house at 1422 Maple (see Exhibit A-l) is a "Contributing structure" to both its immediate neighborhood and the Old Southwest Historic District ("the District") in general. Its weatherboard, 2~,4-story construction, hipped slate roof, unusual clipped gable dormer with Palladian-style window, Corinthian columns and capitals, ornate windows, and wrap-around porch with broad enhance distinguish it as an example of the unique architectural offerings found in the District. The house, including the two "vacant" lots that flank it, is an integral part of one of the increasingly rare neighborhood blocks in the Distric~ especially in the C-1 Zone. What is "rare" hem is that this block of houses has remained intact (no losses due to demolition, fire, infill, etc.) since its inception. In other words, this block oforfginal re~idenn'al homes remains the same today as it was in 1919 when the Sanborn maps (Exhibit A-2) were prepared. To grant demolition would directly contravene Sec. 36.1-330 of the Roanoke Code (Review Standards for Ptopased Demolition), specifically that: · "The puttee and necessity o/the demolition are in accordance with the intent of the tt-1 Diatn'ct." · "Lo~$ of the structure would not be adverse to the Diatn'ct....by virtue ofit~ uniqueness or its significance to the Dison'ct. " OSW mfer~ to its first point, above. · "Demolition would not have an adverse eJ~ect on the character and surrounding environment of the Distm'ct." OSW m/ere to its second point, above. · "F/here a development plan for a new use of the site i~ proposed and ~ubmitted, the board shall review the proposed development purs~tant to the regular/ohs and intent of the Diatrict...." According to the application, Maple Aven~ Assoo~at~ has shown no plan or purpose beyond demolition and the creation of tht~ empty lots in an otherwi.~ o~¢upied, viable r~idential block. In the past, the ARB has ¢ousi~ently advised that demolition requ~ l~ accompanied by a pmpusal for new use at that sim. Code requir~ that new use I~ ~qually I~nefi¢ial to the District as the existing a'lru~um was. OSW d~ not believe that this applies in this c~.~. The house has been occupied, heated, and is clean. Though clearly run-down due to yeats of obvious "benig~l neglect" by its owner(s), its condition and former grandeur ate far fxom being irretrievably lost. Precedent for the rehabilitation of District houses in fat worse condition is easily demonsmRed (e.g., 302 Washington, the Boxiey House, etc.). In conclusion, the OSW strongly encourages the ARB to deny the request to demolish 1422 Maple Avenue, S.W. At present, the house (plus two adjacent lots) assesses at a total of approximately $75,000, and would be more valuable in its present setting among the other residential houses along Maple Avenue. It is the putlx~e of OSW to enhance the Old Southwest neighborhood through the pre~entadon of the existing, individual houses that comprise it. Historic Old Southwest needs positive neighborhood grovnh, not disfigurement through piecemeal, urmeceesaty demolition of exisl~ng, contributing structures. Sinoe~ly, Panla Prince President Old Southwest, Inc. cc: OSW, Inc., Boa~i Member~ File Roanoke City Architectural Review Board November 18, 1996 Mr. Emest L. Baker Maple Avenue Associates, Inc. 3877 South Lake Drive Roanoke, VA 24018 Dear Mr. Bake~ Subject: Application for Certificate of Appropriateness Certificate No. 96-034 - 1422 Maple Avenue, S.W. The Architectural Review Board of the City of Roanoke, Virginia, considered your request and a Certificate of Appropriateness was denied. Your attorney, Ed Natt, advised that the new request included two former side lots now part of the subject property and that a Certificate of Appropriateness was being requested which would apply to the building and the newly resubdivided parcel. After hearing your request and public comment on the matter, the Board again denied a Certificate of Appropriateness for demolition of the structure at 1422 Maple Avenue, S.W. The Board determined that the architectural and historical value of the subject property had not changed since the last application and that its decision of May 9, 1996, was still valid. The building is architecturally significant and unique to the district; its loss would be adverse to the streetscape, the neighborhood and the district. If you should have any questions relative to this matter, please do not hesitate to contact me at 853-2356. Sincerely, /f attachment cc: Ronald H. Miller, Building Commissioner Edward A. Natt, Attorney Old Southwest, Inc. Room 162 Municipal Building 215 Churcfl Avenue, S.W. Evelyn S. Lander, Secretary Roanoke City Architectural Review Board Roanoke, Virginia 24011 (540) 981-2344 A PAST W~I~H A FUTUP~ Roanoke City Architectural Review Board Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 14 November 1996 Renewed request ~om Ernest L. Baker, Maple Avenue Associates, Inc., in re November 1996 Request to demolish 1422 Maple Avenue, S.W. Dear Members of the Architectural Review Board: Old Southwest, Inc., is deeply disturbed by the recent turn of events surrounding the fate of the house at 1422 Maple Avenue, S.W. This past May, you denied Mr. Baker a demolition permit for the structure. Upon appeal, and in accordance with City Code (Sec. $6.1-$$0), City Council agreed with both OSW, Inc., and the ARB by upholding your decision not to grant the permit. Like you, Council recognized that because the structure is not only structurally sound but architecturally significant, its demolition would negatively affect the unique Maple Avenue aCq:etscape that has remained virtually intact for some 90 years. Furthermore, in its support of the ARB decision, Council ordered the pwperty assessed for fair market value and put up for sale. Not only has this not been done, but, using an end-mn to thwart the orders of the ARB and Council, Maple Avenue Associates has, without notice to OSW or other interested parties, had the property re-subdivided with the apparent intent of placing its fair market value out of the reach of a serious potential buyer who, since early September, has eagerly desired to own and renovate the smlcm~ (see attached letter). Mr. Baker's stated original intention was to sell the three lots, minus the house, as commercial propen'y. While we do not argue that current zoning prohibits this use, we do maintain that it is totally inappropriate for an area primarily of residences or businesses in former residences. Mr. Baker and his attorney are before you today to argue that their re-application for permission to raze the house is somehow "significantly different" with the merger of the three lots. 641 W-I-at A~n~, $.W. · R,~nol.- · Vivid,-;-. ' 24016 Vol,,,, ~ · 540 $4~-8794 _g. OSW is here to appeal to common sense. In view of the standards for granting emohUon as set out by City Code (36.1-330), the facts remain: the purpose of the demolition is still not in accordance with the intent of the H-1 district, and would be adverse to the district and the public interest (the only interest it would serve is that of Maple Avenue Associates) · the structure is still structurally sound, and still architecturally significant the character of the streetscape and surrounding environment would still be negatively altered by such a demolition · there is still no development plan for a new use for the now-combined lot. Finally, OSW wishes to emphasize that the only change in the situation since last May is that there is now a buyer for the house. Code regarding demolition and cons~uction in the H-I and H-2 Historic Di~stricts was put in place specifically to protect those areas from the sort of impact that Maple Avenue Associates would create by demolishing the home. By re-submitting the same request, their argument that the situation has (been) changed enough to warrant an about-face by both the ARB and City Council violates the spirit and the intent of these pmtecfive regulations. We in Old Southwest have worked too long and hard to sit idly while precedents are set that would do irreversible damage to our neighborhood, our history, and the City. We sincerely seek your agreement and ask that you uphold your original decision to save the lovely home at 1422 Maple Avenue. Board of Directors Paula L. Prince, President /pip CC: Mayor, City of Roanoke Roanoke City Council Ale,-~/Gi.k Houm * 641 W, dnut A,,n~, S.W. * Ro~not-- * Vi~.'.i. * 24016 Voi~ ~ · $40 I41-8794 OSTER. HOUDT. FEP. GUSON. NA:TT. AHER. ON ~ AGEE November 26, 1996 Mary Parker, City Clerk 456 Municipal Bldg. 215 Church Avenue, SW Roanoke, VA 24011 Dear Ms. Parker: Enclosed please find the Petition for Appeal of Maple Avenue Associates from a decision of the Architectural Review Board rendered on November 14, 1996. I would appreciate your placing this on Council's agenda at the appropriate time. PleaSe confirm the hearing date with my office prior to scheduling the matter. Thanking you in advance for your attention to this matter, I am Very truly yours, Edward A. Natt EAN/laf Enclosure cc: Mr. Ernest Baker Mr. Lin Baker VIRGINIA= IN ~ COUNCIL OF TH~ CITY OF ROANOKE IN THE MATTER OF MAPLE AVENUE ASSOCIATES, INC. PETITION FOR APPEAL This is a Petition for Appeal from a decision of the Architectural Review Board under Section 36.1-642(d) of =he Zoning ordinance of the code of the City of Roanoke (1979), as a~ended. 1. Name of the Petitioner(s): Maple Avenue Associates, Inc. 2. Doing business as (if applicable): N/A Street address of property which is the subject, of this appeal: 1422 Maple Avenue~ SW Overlay zoning (H-l, Historic District or H-2, Neighborhood Preservation District) of property or properties which is the subject of this appeal: g-7. Ne~=hborhood Preservation District Date the hearing before the Architectural Review Board was held at which the decision being appealed was made: ~nv~h~ 14. 1996 6. Section of =he Code of the City of Roanoke under which the Certificate of Appropriateness was requested from the Architect:ufa1 Review Board (Section 36.1-327, if H-l, or Section 36.1-345, if H-2):36.1-327 7.' Description of the request for which the Certificate of Appropriate~l~ee was sought from the Architectural Review Board~ Permission to demolish the premises at 1422 Maple Avenue. SW Groundm for appealz ~he pr-mtses has extensive physical deterioriation. The a~--~sive cost associated with correc=inR the physical condition of the oronertv, associated with the a~e of the house~ make it economically ~feasible to restore the oroDert¥. The demolition of the structure will no~ be adverse to the district or ~he public interest as a result of any unioueness or significance of the particular DroDerty. The demolition would not have an adverse affect on the character and surrounding environment of the district. NOU-21-1~ 15:59 ROANOKE CITY PLP~IN5 P.03 Name, title, address and telephone ~,,~her of person(s) who will represent the Petitioner(s) before City Co,oil: Edward A. Nattr At~orne~ P.O. Box P.0.'20068 Roanoke~ VA .24018-0007 WHeReFORE, your Petitioner(s) requests that the action of the Architectural Review Board be reversed or modified and that a Cer~ificate of Appropriateness be granted. Signature of Owner(s) (If not Petitioner(s)): Name: (Print or Type) Signature of Petitioner(s) or, where applicable, representative(s): MAPLE AVENUE ASSOCIATES, INC. Nane:l...~,~,~'~'~ (Print or Type) Chairman of the Board ,. Name: Name: (Print or Type) (Print or Type) TO BE COMPLETED BY CITY CL~RK: Received by: Date: TOTAL P. 83 Roanoke City Architectural Review Board November 18, 1996 Mr. Ernest L. Baker Maple Avenue Associates, Inc. 3877 South Lake Ddve Roanoke, VA 24018 Dear Mr. Baker. Subject: Application for Certificate of Appropriateness Certificate No. 96.034 - 1422 Maple Avenue, S.IN. The Architectural Review Board of the City of Roanoke, Virginia, considered your request and a Certificate of Appropdataness was denied. Your attorney, Ed Naif, advised that the new request included two former side lots now part of the subject property and that a Certificate of Appropriateness was being requested which would apply to the building and the newly resubdivided parcel. After hearing your request and public comment on the matter, the Board again denied a Certificate of Appropriateness for demolition of the structure at 1422 Maple Avenue, S.W. The Board determined that the architectural and historical value of the subject property had not changed since the last application and that its decision of May 9, 1996, was still valid. The building is architecturally significant and unique to the district; its loss would be adverse to the streetscape, the neighborhood and the district. If you should have any questions relative to this matter, please do not hesitate to contact me at 853-2356. Sincerely, Evelyn S. Lander, Secretary Roanoke City Architectural Review Board /f attachment cc: Ronald H. Miller, Building Commissioner Edward A. Naif, Attomey Old Southwest, Inc. Room 162 Municil~al Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 981-2344 MARY K PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 December 23, 1996 File ~51-216-249 SANDRA H. EAKIN Deputy City Clerk Edward A. Naif, Attorney Osterhoudt, Ferguson, Naif, Ahemn & Agee, P.C. 1919 Electdc Road, S. W. Roanoke, Virginia 24018 Dear Mr. Naif: A petition on behalf of Maple Avenue Associates, Inc., to appeal a decision of the Architectural Review Board relative to a request to demolish the structure located at 1422 Maple Avenue, S. W., and your request that the matter be continued until the regular meeting of City Council.on Tuesday, January 21, 1997, was before the Council of the City of Roanoke at a regular meeting held on Monday, December 16, 1996. On motion, duly seconded and unanimously adopted, the matter was continued until the regular meeting of City Council on Tuesday, January 21, 1997, at 7:00 p.m., or as soon thereafter as the maffer may be heard; Sincerely, Sandre H. EakJn Deputy City Clerk SHE:sm Enc. E. L. Bake~, Chairman of the Board, Maple Avenue Associates, Inc., 3877 South Lake Drive, 8. W., Roanoke, Virginia 24018 Kenneth I_ Motley, Chairperson, Architectural Review Board, 310 First Street, S. W., Roanoke, Virginia 24011 Paula Prince, President, Old ~outtvweat, Inc., 550 Mountain Avenue, 8. W., Roanoke, Virginia 24016 Evelyn 8. Gunter, Secretary, Architectural Review Board Steven J. Talevi, Assistant City Aifomey William F. Clark, Director, Public Works John R. Madles, Chief, Planning and Community Development Evelyn D. Dorsay, Zoning Administrator EileenMcCaul 1831OxfordAvenue, SW Roanoke, VA24015 540-985-0735 January 21, 1997 To the Members of the Roanoke City Council, I am writing to give an update concerning the house located at 1422 Maple Avenue, SW. Early in December I was contacted by Mr. Baker, Jr. (the owners Son). He was calling on behalf of his father and was to accommodate me on viewing the home, which he did. I can not express the dual feelings of awe and sadness I felt upon entering this property, for it was most definitely one of our areas finest homes during its day. Upon entering you immediately become aware of the lovely parquet floors and that fact that the original floor plan has not been tampered with. The original woodwork is also in place, seen in the floors, banisters, trim, mantels and the amazing Corinthian columns which flank two doorways in a sitting room to the left. These columns precisely reflect those in dilapidated condition on the porch of the house. French doors, fireplaces, etc., the downstairs of this home is in extraordinary yet, extremely outdated condition. The upstairs in another story. This area, although roomy and filled with light, has some severe water damage and no electricity. The downstairs electrical system is rigged in a precarious manner which is soon to insure Mr. Baker's goals, through accidental fire. With the basement and attic seemingly dry and in good order, the house would be an excellent investment for anyone, private or business minded. As I stated in my original letter to the Architectural Review Board (enclosed), it was my intention to purchase and rehabilitate this home prior to Mr. Baker's consolidating the lot. Mr. Baker was aware of my interest and of the approximate terms I was able to offer at that time. "Fak Market Value" at which he was ordered, by The Council, to sell this property, was within my price range, leaving me enough money to then stabilize the home and apply for further funds to fully rehabilitate the property. Since the consolidation, this is unfortunately no longer possible. After visiting the home, I asked Mr. Baker, Jr. if they would consider any offer less than their stated $100,000. He emphatically said NO WAY. My first question to you then is despite the maneuvering (though seemingly underhanded) of Mr. Baker and his associates, what can a person do to save and rehabilitate this home. Secondly, was it legal, after being ordered to sell this property, as it stood, at a fair market value, for Mr. Baker to have ignored my request to see the home until after he had placed it out of my price range. If it is a legal move, then I fear for the integrity of this fine neighborhood as well as for the respect of our governmental agencies by aggressive, ambitious business people who are too olden able to manipulate our laws to meet their own ends. Finally, if all is legal and the property must be sold as it is now described, Who determines fair market value and what would that be for the residential home located at 1422 Maple Avenue, SW? It is my hope that it is within your means to order this property sold as it was originally ordered when found by myself in August of 1996. If this is not the Case I can only hope that there is some form of punishment or restriction which may be placed on the property owners for completely disregarding the orders of this Council. A punishment which would deter people like Mr. Baker and that person in Gainsboro who, despite governmental orders, did what they wanted to anyway, destroying an important part of the beauty which makes up our Historic districts. A punishment that lets the people of our city neighborhoods know that our government and the officials of our city are serious when they define laws to preserve these areas, and most importantly, that they respond seriously to those who blatantly choose to disregard these laws. Best of luck in this awful situation. Respectfully, Eileen McCaul Old Sou ;hwes ;, ][nc. A PAST WITH A FUTURE Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Appeal from Ernest L. Baker, Maple Avenue Associates, Inc., in re appeal to overturn ARB ruling on 1422 Maple Avenue, S.W. 21 January 1997 Dear Mayor Bowers and Members of Council: On behalf of the Board of Old Southwest, Inc. (OSW), I appear before you once more to express our reasons why you should again deny the Applicant's appeal of the Architectural Review Board's (ARB) second unanimous ruling denying Maple Avenue Associates' proposal to demolish the house at 1422 Maple Avenue, S.W. You have before you the documentation from past attempts, rejections and appeals. ARB Chairman Motley has clearly detailed why the ARB denied the Applicant's request for a second time. The OSW Board endorses the ARB position, and at the risk of repetition, we feel compelled to reiterate the following: This past July, you upheld the ARB and denied Maple Avenue Associates' first appeal. At that time, Council ordered the property assessed for fair market value and put up for sale through a listing agent. Instead, Maple Avenue Associates had the property re-subdivided, which resulted in placing its fair market value out of the reach of a serious potential buyer who, since early September 1996, eagerly desired to own and renovate the structure (see Eileen McCaul's attached letter). Despite assurances from Mr. Natt on 14 November 1996 that the house would be placed on the market "in the next day or two no matter what action the Board took" (ARB Minutes), this has still not been done. Maple Avenue Associates' stated, original intention remains the same: to sell the (now combined) lots, minus the house, as commemial property. And Mr. Natt is before you today to argue that the re- application/appeal is somehow now "significantly different"?! In view of the standards for granting demolition as set out by City Code (36.1-330), these facts remain the same: · the purpose of the proposed demolition is still not in accordance with the intent of the H-1 district, and would be adverse to the district and the public interest (the only interest it would serve is that of Maple Avenue Associates) · the structure is still structurally sound, and still architecturally significant the character of the streetscape and surrounding environment would still be negatively altered by such a demolition · there is still no development plan for a new use for the now-combined lot. OSW wishes to emphasize that the only chan~e in the situation since last May is that there was a serious notential buyer for the house before the re-subdivision. The combining of the lots in this manner following the express direction of City Council to place the property on the market, while perhaps not illegal, seems to us a deliberate attempt on the part of Maple Avenue Associates to defy Council's wishes and achieve its goal of demolition. Code regarding demolition and construction in the H-1 and H-2 Historic Districts was put in place specifically to protect those areas from the sort of impact that Maple Avenue Associates would create by demolishing the home. Re- submitting the same request in essence asks the ARB and Council to torn their backs on sound decisions and violate the spirit and the intent of the District's protective regulations. Alex~n&r/Gish House ' 641 Walnut Avenue, S.W. ' Roanoke ' Virginia ' 24016 Voice Mail · 540 343-8794 The City's most-recent All-America City honor was bestowed on Roanoke based largely upon historic preservation projects. A recent study (attached) shows that historic preservation is a powerful and positive economic and social engine in Virginia, as indeed it is throughout America's cities. Mayor Bowers, Council and the City may be justly proud of supporting and committing themselves to the protection, revitalization and growth of Roanoke's downtown neighborhoods. Many Virginia localities have realized the economic importance of preserving their historic character and architecture -- not just battlefields and other sites of direct historic significance, but the mundane "everyday" residential and commercial structures where we live and work as well. But this is a relatively recent phenomenon ~n our nat on s fust ry. Old Southwest, like growing numbem of communities across the United States, seeks to preserve the irreplaceable in the local architectures, and to help "recycle" and renew the places generations of Roanokers have lived for future generations of Roanokers to inhabit and enjoy. We know that historic preservation is not an end it itself, but a means to an end we all strive for. For Roanoke the economic development benefits of preserving its downtown neighborhoods are many: · Attracts tourists (Market Square area) Attracts industry by offering employees a better, more stable community in which to live · Attracts small businesses that prefer to locate in a h~stonc d~strict because it enhances their image" and, hence, their sales (Wildflour Bakery and Cafr) · Ensures a pleasant and interesting city to live in for all citizens, and reduces the encroachment of urban sprawl into dwindling, and therefore increasingly valuable, green spaces (Mill Mountain and our Blue Ridge) · Provides a sense of community by providing continuity with the past and a better perspective on the future · Offers building owners, through education and design review, specific help and guidance on preserving and restoring buildings · Enhances and encourages the availability of loans and grants for restoration or rehabilitation of landmark buildings. Demonstrates and publicizes in a very palpable way the City's rich history. ~ach of these benefits feeds into, and off of, each other in a positive synergistic effect for the City of Roanoke. Last summer a remarkable contention was made in an (attached) article in Planning Commission Journal: that historic preservation is good for economic development because scarcity and certainty create value. Small businesses and investors are lured into historic districts by their charm and character -- and by a knowledge that the districts would remain that way. "In other words, historic district zoning [gives] investors assurance that their investments in rehabilitated, turn-of- the-century buildings [will] not be undermined by billboards, parking lots, or other insensitive developments on nearly properties." The author goes on to note that while historic district zoning is frequently controversial, it "almost always has a beneficial effect" on property values, commercial revitalization, business investments and increased tourism. This was the finding of a wide-ranging 1995 study by the Preservation Alliance of Virginia (attached). According to Executive Director David J. Brown, "Historic preservation is economic growth and the reality is that preservation means dollars in the pockets of Virginians." In conclusion, OSW again respectfully urges Council to stand firm for Roanoke's future by standing up for the past Century of its history, and in so doing, ensuring positive economic growth into Roanoke's next Century. Members of Council, 1422 Maple Avenue, S.W., remains an excellent place to start. Sincerely, Paula Prince President, Old Southwest, Inc. CCi OSW, Inc., Board Members File Alexander/Gish House · 641 Walnut Avenue, S.W. ' Roanoke · Virsinia · 24016 Voice Mail ' ,540 343.8794 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 27, 1997 File #20-200-229-236-379 SANDRA H. EAKIN Deputy City Clerk The Honorable Robert E. Martinez, Chairperson Commonwealth Transportation Board P. O. Box 1475 Richmond, Virginia 23212 Dear Mr. Martinez; I am enclosing copy of Resolution No. 33248-012197 requesting that the Commonwealth Transportation Board establish a project for improvement of the Virginia Museum of Transportation, including construction of a train shed, an elevated platform, amphitheater, a facial upgrade, and an observation tower, as more particularly set forth in a report of the City Manager under date of January 21, 1997. I am also enclosing copy of Resolution No. 33249-012197 requesting that the Commonwealth Transportation Board establish a project for the first phase of the Roanoke Valley Comprehensive Graenway System, as more particularly set forth in a report of the City Manager under date of January 21, 1997. The aboveraferanced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 21, 1997. Sincerely, Pe~J~,~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: Maryellen F. Ooodlatte, Attorney, Glenn, Feldmann, Darby & Goodlatte, P. O. Box 2887, Roanoke, Virginia 24001 Katherine F. Houck, Executive Director, Virginia Museum of Transportation, Inc., 303 Norfolk Avenue, $. W., Roanoke, Virginia 24016 Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Lucy Ellett, Chairperson, Open Space Steering Committee, 3752 Brandon Avenue, S. W., Roanoke, Virginia 24018 W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer that if the City subsequently elects to cancel this project, the City hereby agrees to reimburse the Virginia Department of Transportation (the "Department") for the total amount of the costs expended by the Department through the date the Department is notified of s~ch car~c~llatio~, ail of whtc~ is set forth tn the City Manager's report dated January 21, 1997 to this Council. 3. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest respectively, all necessary and appropriate agreements with the Department providing for the programming of such projects, said agreements to be in such form as is approved by the City Attorney. 4. The City Manager or the Assistant City Manager and the City C~erkaz'~]ayau:~orizedonbe~a].£ of ~b~eCi~y to execute and attest respectively, any necessary and appropriate agreement with the Virginia Transportation Museum in connection with this project, said agreement to contain the terms and conditions set forth in the City Manager's report dated January 21, 1997, to this Transportation Museum to be responsible for all matching funds and obligations undertaken by the City by virtue of its agreement with the Department, and to be in such form as is approved by the City Attorney. 5. The City resolution to the Transportation Board. Clerk is directed to forward a copy of this appropriate officials at the Commonwealth ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of January, 1997. No. 33249-012197. A RESOLUTION requesting that the Commonwealth Transportation Board e~tablish a project for the first phase of the Roanoke Valley Comprehensive Greenway System. WHEREAS, in accordance with the Commonwealth Transportation Board's construction allocation procedures, it is necessary that a request by resolution be received from the local government in order that the Virginia Department of Transportation program an enhancement project in the City of Roanoke; and WHKP. EA~, C~u~ mu~po~ts the ¢~nmt=~t~ o~ the Prospect Greenway, the first phase of the Roanoke Valley Comprehensive Greenway System; THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City hereby endorses and requests that the Commonwealth Transportation Board establish a project for the Prospect Greenway, the first phase of the Roanoke Valley Comprehensive Greenway System, said Prospect Greenway being more particularly desc. ri~ed l~ the City Manager'm restart date~ January 21, 1997, to this Council. 2. Pursuant to the Intermodal Surface Transportation Efficiency Act (ISTEA), the City hereby agrees to pay a minimum of twenty perce~t (20%) for t~ tot&! coet of planning an~ de~£gn, right-of-way acquisition, and construction of this project, and that if the City subsequently elects to cancel this project, the City hereby agrees to reimburse the Virginia Department of Transportation (the "Department") for the total amount of the costs expended by ~e ~e~ ~.,:o~9~ the date ~ Depa~nt ~s notified of such cancellation, all of which is set forth in the City Manager's report dated January 21, 1997, to this Council. 3. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest respectively, all necessary and appropriate agreements with the Department providing for the programming of such project, said agreements to be in such form as is approved by the City Attorney. resolution to the appropriate officials at the Commonwealth Transportation Board. ATTEST: City Clerk. January 21, 1997 No. 97-101 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia SUBJECT: Intermodal Surface Transportation Efficiency Act (ISTEA) Enhancement Project Application Dear Mayor Bowers and Members of City Council: I. Background: ae Intermodal Surface Transportation Efficiency Act (ISTEA) was signed into federal law December, 1991, providing new transportation legislation that places the power of decision-making with state and local governments. ISTEA requires state departments of transportation to set aside a MINIMUM of 10 percent of their Surface Transportation Program (STP) allocation each year to be used for the following types of "enhancement" activities: 1. Provision of facilities for pedestrians and bicycles 2. Acquisition of scenic easements and scenic or historic sites 3. Scenic or historic highway programs 4. Landscaping and other scenic beautification 5. Historic preservation e Rehabilitation and operation of historic transportation buildings, structures or facilities (including historic railroad facilities and canals) Preservation of abandoned railway corridors (including the conversion and use thereof for pedestrian or bicycle trails) 8. Control and removal of outdoor advertising 9. Archaeological planning and research 10. Mitigation of water pollution due to highway runoff Mayor Bowers and Members of City Council No. 97-101 Page 2 January 21, 1997 These projects enhance the physical environment, and allow the State to do more than would normally be done on a proposed project. An enhancement may also be accomplished as a stand-alone project, although it must relate to a transportation mode and meet the eligibility criteria. In Virginia, this minimum 10 percent figure equals $7.5 million in enhancement funds annually. While all funds under the current program have been allocated, the Virginia Department of Transportation will be accepting applications with the expectation of reauthorization. Ce Virginia Department of Transportation (VDOT) held a public meeting regarding the ISTEA enhancement program in Salem on October 30, 1996 at which citizens and public officials were able to ask questions and learn more about this program. II. Current Situation: Two (2) enhancement project applications (summarized on Attachment A) are presented to City Council for its endorsement. Project applications must be formally endorsed by City Council and the Metropolitan Planning Organization (prior to submittal to VDOT by January 31, 1997). Project selection by the State will use criteria listed in the attached page from VDOT's Enhancement Program brochure (Attachment B). Final selection of projects will be done by the Commonwealth Transportation Board working through its Environmental Committee. An outside committee will assist in the evaluation of projects. The Commonwealth Transportation Board approval of projects is expected to occur in June, 1997. City Council resolutions that would endorse these two (2) project applications also require, according to VDOT, that the City of Roanoke agree to pay a minimum of 20 percent of the total cost for planning and design, right- of-way, and construction of the project, and that, if the Mayor Bowers and Members No. 97-101 Page 3 January 21, 1997 of City Council City subsequently elects to cancel the project, the City agrees to reimburse VDOT for the total amount of the costs expended by VDOT through the date of cancellation of a project. The project funding descriptions are described as: Virginia Museum of Transportation (VMT) - total project cost is estimated at $786~500. A total of $386,500 (49%) in Federal ISTEA funding is sought with the remaining non-federal total of $400~000 (51%) provided by the applicant with funds previously committed from the 1996 Bond Issue. III. Issues: City of Roanoke - total project cost is estimated at $754~365. Of this total, $240,000 was approved by the Virginia Department of Transportation in June, 1996, with a local match of $271~000. The remaining balance of $243~365 is the amount of ISTEA funds being requested, using the original local match of $271~000 that was used to secure last year's ISTEA funding. A. Timinq B. Funding C. Legal IV. Alternatives: City Council endorse the project applications which are described in Attachment A, and agree to pay 51 percent and 20 percent, respectively, of the total cost for the two projects. Timinq is important. be submitted by January 31, 1997. The project applications must the applicants to VDOT by 2. Funding for the projects, if approved by the State, is a maximum of 80 percent federal funds and a Mayor Bowers and Members No. 97-101 Page 4 January 21, 1997 of City Council minimum of 20 percent local funds. (VDOT requires the City to agree to pay a minimum of 20 percent of the total project cost for this project). The City's match for the VMT project would be provided by the applicant with funds previously committed from the 1996 Bond Issue. The City's match for the Mill Mountain Greenway project would be provided by in-kind match (e.g. repairs to Prospect Road Bridge, donation of right-of-way, repairs to rock walls along Prospect Road) and by private donations with current commitment of $100,000. Legal requirements include, subject to project approval by VDOT, a City/State Agreement by which the State holds the City as the responsible agency for any approved project. The VMT shall enter into a separate agreement with the City by which the VMT shall fulfill all of the obligations undertaken by the City, and perform all of the tasks undertaken by the City, by virtue of the City's execution of the City/State Agreement and will comply with each of the requirements set forth in the City/State Agreement and all federal and state regulations and requirements applicable to all work performed on the Project, including performing, or contracting to perform, tasks relating to the preliminary engineering and construction phases of the Project, and procuring consultant services contracts and construction contracts in accordance with the Virginia Public Procurement Act. City Council not endorse the project applications described in Attachment A. 1. Timing would not be an issue. Fundinq, in the amount of up to 80 percent federal funds, would not be received. 3. Legal requirements would not be an issue. Mayor Bowers and Members No. 97-101 Page 5 January 21, 1997 of City Council We Recommendation is that City Council approve Alternative "A" and: ae Endors9 by separate resolutions the project applications which are summarized in Attachment A. Agree to pay 51 percent and 20 percent, respectively, of total project costs and that, if the City elects to cancel any project, the City would reimburse VDOT for the total amount of costs associated with any work completed on either project through the date of cancellation notice. Authorize the City Manager to execute, on behalf of the City, City/State agreements for project administration, subject to approval of project applications by VDOT. De Authorize the City Manager to execute, on behalf of the City, a legally binding agreement with the VMT, subject to their application being approved by VDOT, requiring the VMT to be fully responsible for the 51 percent matching funds as well as all other obligations undertaken by the City by virtue of the City/State Agreement. Respectfully submitted, W. Robert Herbert City Manager WRH:RKB:gpe Attachments copy: City Attorney Director of Finance Director of Public Works Manager, Office of Management & Budget Chief, Planning and Community Development Traffic Engineer ~IS~A ENHANC~NEN~ APPLICA?IOi~S Attachment A 1. Applicant - Virginia Museum of Transportation The Virginia Museum of Transportation, Inc., the official transportation museum of the Commonwealth of Virginia, wishes to secure federal ISTEA funds to construct improvements which enhance the facility's identity and visibility, and invigorate and humanize the pedestrian experience. This project seeks to achieve these ends through a celebration of both the historic structure which houses the Museum and the multi-modal nature of the Museum's collections. The scope of the project which is the basis of this application includes improvements to the railside or "backyard" areas of the Museum. Always the site of the Museum's extensive open air collection of trains, buses, and trucks, this area has become as visually prominent as the front entry areas currently being improved. The recent renovation of the Hotel Roanoke and the construction of the pedestrian bridge linking it to downtown Roanoke across the railroad tracks has already increased visibility of the Museum's track-side area greatly. The construction of the Second Street bridge adjacent to the Museum will increase vehicular traffic flow by the Museum creating an elevated vista into the railside collections area. Lastly, the elevated Linear Rail Walk will come to grade below the Second Street Bridge spilling pedestrians onto a plaza area which will equally access the Museum's front and back door areas. The proposed improvements will capitalize on these other private and local and state governmental projects by translating increase visibility into increased visitorship to the Museum while enhancing its curatorial and educational millions. These improvements include a train shed, elevated platform, amphitheater, facade upgrade, and an observation tower. Total estimated cost is $786,500. The application is requesting $386,500 of ISTEA funds. 2. Applicant - City of Roanoke The Prospect Greenway is proposed as the first phase of the new Roanoke Valley Comprehensive Greenway System. This system has been approved by a committee representing all localities of local Government, and sanctioned by the committee as the first greenway. This greenway is proposed to link the City market with Virginia's Explore Park, using a number of existing links in place. The first phase of the project will be from the City Market to the top of Mill Mountain and further along the Fishburn Parkway to its intersection with the Blue Ridge Parkway. Phase I will traverse seven distinct landscapes described below: City Market Elmwood Park Railroad Interpretive District Walnut Avenue Bridge Piedmont Neighborhood Prospect Road Fishburn Parkway - Blue Ridge Parkway Spur Total estimated cost is $754,365. Of this total, $240,000 was approved by the Virginia Department of Transportation in 1996, with a local match of $271,000. The remaining balance of $243,365 is the amount of ISTEA funds being requested. ATTACIIHEHT Ii l'ojecl Sclcclion Final selection of projects will be dime by the COIIHIIOIIW(Z,'III{I Tl'allSpoflalioll Board working vi)or ami I:cdcr;d i li~hway AdiHill{Sir;ll{Ol{ si;fl[ will screen ~rojcc~s hascd Ul)On thc ftfllo~vln~ c'rilcr ;I. ]]lust cHIcria iIIUSI I)C snlisficd fur IIIC app{icalion h) rccckc fm dmr cm{sldernlhm. · conncclivil)' Il) Ii';lllSl)Oll;{l}oil · public he;,ing hchl · Mt'O end,~'scmcnl if ncccss;l~ Juri~dicllon or cmiq' ~ JOCJII ~I)VC{{]IIICIII COIIHIICliI5 }[;lpp{{Cal{{}ll SOIIIC (){}ICI' ClilJly · OVer ~lld HI)ovc lil)l Ill[il ii ;{l{S[)OfJliJJoll lJmJccis whidl IllCCi iJlc 5ciccilJl{~ crlicria will bc c$31[llnlcd 11)' I{IC flHhJwin~: · mllllllcr c)f I'cdc~al cl{ch;uit:CmClli J pid)[JC/pliv;llc VCilill{ C- Cot) )crillJoll (IIHlJiJ- ].did · odBinn]il), s compillJ[lJJil}, wid{ ;J,lj,. cul hind · ;fir ({tliilii)' })cncfil · historical crilciia mci 'Iht: ;Ihovc CfilCl};I {irc ilo[ li51cd iii oalcr uf imp., I;lliCc. A(hlili()tlal hifornJnih)il and Assislaflce [:l)l' {lIOlC ii{[Ol'lii;llil)l{ Oil lids prh~r;,n, l)lc;ISC COII(;ICI ()111 ]~llh;lllCCllIClll SIiI~, Al 1-800.4,i-15'1~ (1.1100.,{.i,1.78~2), or 'l'clccoilulliu~icalioiis Device Ira' ibc Dca[ (TI)Il) fl)r MCiII'JlI~- (K spccdi- inl[)aiccd, I{() I-7~6-.Lt 10. In die Ridmlolld ;irc;i, please c;,ll (B0i) 7B6-0765. Roanoke City Planning Commission January 21, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Intermodal Surface Transportation Efficiency Act (ISTEA) Enhancement Project Applications ISTEA was signed into federal law December, 1991, providing a new vision for transportation in America. The law provides for $155 billion to be spent nationwide to rebuild and redirect surface transportation over six years (1992_97). The intent of ISTEA is to move us out of the interstate highway age and to encourage states and localities to make transportation decisions that make communities more livable, that are environmentally sound and economically efficient. For the first time, federal transportation legislation places the power of decision-making with state and local government. The purpose is to allow increased flexibility and public input in how federal funds can be spent to solve local transportation problems. ISTEA requires state departments for transportation to set aside a MINIMUM of 10% of their Surface Transportation Program (STP) allocation each year to be used for the following types of "enhancement" activities: 1. provisions of facilities for pedestrians and bicycles. 2. acquisition of scenic easements and scenic or historic sites. 3. scenic or historic highway programs. 4. landscaping and other scenic beautification. 5. historic preservation. rehabilitation and operation of historic transportation buildings, structures or facilities (including historic railroad facilities and canals). Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of Council Page 2 preservation of abandoned railway corridors (including the conversion and use thereof for pedestrian or bicycle trails). 8. control and removal of outdoor advertising. 9. archaeological planning and research. 10. mitigation of water pollution due to highway runoff These projects enhance the physical environment and allow the state to do more than would normally be done on a proposed project. An enhancement may also be accomplished as a stand-along project, although it must relate to a transportation mode and meed the eligibility criteria. In Virginia, this minimum 10% figure equals $7.5 million in enhancement funds annually. While all funds under the current program have been allocated, Virginia Department of Transportation (VDOT) will be accepting applications with the expectation ofreauthorization. VDOT held a public meeting regarding the ISTEA enhancement program in Salem on October 30, 1996, at which citizens and public officials were able to ask questions and learn more about this program. Two enhancement oroject annlications have been received and are described in Attachment A. ~ must be formally endorsed by City Council and the Metropolitan Planning Organization, prior to submittal to VDOT by the application by 1/31/97. Project selection by the state will use criteria listed in the attached page from VDOT's Enhancement Program brochure (Attachment B). Final selection of projects will be done by the Commonwealth Transportation Board working through its Environmental Committee. An outside committee will assist in the evaluation of projects. The Commonwealth Transportation Board approval of projects is expected to occur in June, 1997. ~lll~glf~llllllg~ will need to recommend the attached project to City Council for their endorsement at their regularly scheduled meeting on 1/21/97. Planning Commission's Transportation/Utilities/Facilities Subcommittc, c, met on January 3, 1997, to review the proposed ISTEA projects. John Marlles, Chief of Planning and Community Development, and Bob Bengtson, City Traffic Engineer, summarized the two projects. ARer discussion, members of the subcommittee voted to recommend endorsement of the projects to the full Commission. Members of Council Page 3 P. JlIIII~~, at their meeting on January 8, 1997, was briefed on the two projects by Kay Houck, Executive Director of the Virginia Museum of Transportation and John Marlles, representing the City of Roanoke and the Roanoke Valley Open Space/Greenways Steering Committee. Ms. Betty Field (Jefferson Street) appeared before the Commission and commented on the condition of Prospect Road. III. After due consideration of the matter, the Commission voted to endorse the pr0jec~' applications as described in Attachm?nt A RBK:JRM:mpf attachments cc: City Manager Director of Public Works City Attorney Respectfully submitted, Barbara N. Duerk, Acting Chairman Roanoke City Planning Commission Attachment A IS~.A EI4HANC~ APPLICA?I0~S 1. Applicant - Virginia Museum of Transportation The Virginia Museum of Transportation, Inc., the official transportation museum of the Commonwealth of Virginia, wishes to secure federal ISTEA funds to construct improvements which enhance the facility's identity and visibility, and invigorate and humanize the pedestrian experience. This project seeks to achieve these ends through a celebration of both the historic structure which houses the Museum and the multi-modal nature of the Museum's collections. The scope of the project which is the basis of this application includes improvements to the railside or "backyard" areas of the Museum. Always the site of the Museum's extensive open air collection of trains, buses, and trucks, this area has become as visually prominent as the front entry areas currently being improved. The recent renovation of the Hotel Roanoke and the construction of the pedestrian bridge linking it to downtown Roanoke across the railroad tracks has already increased visibility of the Museum's track-side area greatly. The construction of the Second Street bridge adjacent to the Museum will increase vehicular traffic flow by the Museum creating an elevated vista into the railside collections area. Lastly, the elevated Linear Rail Walk will come to grade below the Second Street Bridge spilling pedestrians onto a plaza area which will equally access the Museum's front and back door areas. The proposed improvements will capitalize on these other private and local and state governmental projects by translating increase visibility into increased visitorship to the Museum while enhancing its curatorial and educational millions. These improvements include a train shed, elevated platform, amphitheater, facade upgrade, and an observation tower. Total estimated cost is $786,500. The application is requesting $386,500 of ISTEA funds. 2. Applicant - City of Roanoke The Prospect Greenway is proposed as the first phase of the new Roanoke Valley Comprehensive Greenway System. This system has been approved by a committee representing all localities of local Government, and sanctioned by the committee as the first greenway. This greenway is proposed to link the City market with Virginia's Explore Park, using a number of existing links in place. The first phase of the project will be from the City Market to the top of Mill Mountain and further along the Fishburn Parkway to its intersection with the Blue Ridge Parkway. Phase I will traverse seven distinct landscapes described below: a. City Market b. Elmwood Park c. Railroad Interpretive District d. Walnut Avenue Bridge e. Piedmont Neighborhood f. Prospect Road g. Fishburn Parkway - Blue Ridge Parkway Spur Total estimated cost is $754,365. Of this total, $240,000 was approved by the Virginia Department of Transportation in 1996, with a local match of $271,000. The remaining balance of $243,365 is the amount of ISTEA funds being requested. ATTACIiHEHT B rojecl Sclcclion Fhtal sclcctio,t o[ projccls will be done by tim COlilmonwcahh Transl)orlallo,i lh)ard working through Ils Em4romncntal COIII{IliIICC. ~1 otllslde COllUllillee will assist in the evaluation of projects. VDOT and Fctlcral Ilighway AdluhflslralJoll slalf will scrccn projccls based Ul)On thc fifllowlng crilcrJa. 'lllcsc crilcri;i must Im salisficd for thc appllcallon lo receive timber cmlsldcralhm. · COllnRClJV{I), lo Ir;,lsl)orl;tlJon facilities · public hc[tring hckl { &{{'O cIIdofsC{IICII[ ifncccssaQ, · ~lidor~lllCl]t I))' alljlroj)[J;llC Jurl~dlcllon or cnli[y · local ~ovcrl{lliClil COllUllcllIs ifapplicnllo,i ~Oll]C olhcr chilly · Illaxhllllm federal share m) more d,an 80% · malchhlg funds availuhle · over nlld abovc IlOrlll;ll lrallS{}O['l;lill)l{ J)r;IClJcc I'roJccis wlfich mcct IJlc screening cr{icrJa wil{ · JIICIllSJoII {11 a SI;llu, rc~Jilllal, 11[ local plan · public/private vcnlurc--coo{)cr;liion (mu{Ii- Jurisdictional ) · I{l~ldllng filncls hi cxc'css t dclllOllSlralllc IleCd, COllllllilllJl¥ hllprilVClllUlll · orlghlal{ty S COlllillllllJ}¥ supporl · public acccss{i~liiy · compatibility with lldJaCCll} · ~qsibillly from a public righl of way · CIIVJfoIIIIIUIII;IJ alld ecological J)cliC~J5 · air qualily · {fistor{caJ crilc~ia mci · $JgllJ~CRIll aCSlhclJc v;lltlc I() J)c achieved · CCO{IOIIIIC O{ her fi,clots: · 'thc I),OiCCt fiJ,alJsls Sit)sca as a rcsull id' Iht ;ll)o¥c Imm',) 5(:,S of cl'llcrJa would tllcu reviewed il, Ii§hi o[ "distril)uliim" crilcrla or CICJ()I'S, 5tldl lis gcogral)hlca{ tlJsll'JJillli(}ll alit{ IiFJ);lli alia rilFal [cJlr~SCill;iJJoll, 'J]lc aJ)(}vc criic[J;i aFC {lot JJsJcd il{ ()[dc[ imJ)()rl;uic~. Adtlillo,ml ht£ormatlon and Asslslance l:()[ lil()l'C JllrOrlil;lil()ll Oil (hJs i)ri)graln, please C()lllaL'l ()tlr I[IIII;IIICCIIlClll Staff, fit 1.800-44.1S'1~ ( 1.1100-,1.{,{.7832 ), or '{'CICCOIlllIILIliJclIIIOllS Device fi~r thc I)caf('ll)l)) for hcari~g, or speech. hal)aired, 80.1-786-4410. hi Ibc IHchmond area, please call (80.i) 786-0765. I0 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY COUNCIL THE ROANOKE CITY COUNCIL WILL HOLD A PUBLIC HEARING ON TUESDAY, JANUARY 21, AT 7:00 P.M., OR AS SOON THEREAFTER AS THE MATTER MAY BE HEARD, IN THE CITY COUNCIL CHAMBER, FOURTH FLOOR OF THE MUNICIPAL BUILDING, IN ORDER TO CONSIDER PREVIOUSLY RECEIVED APPLICATIONS FOR FEDERAL FUNDS EXPECTED TO BE REAUTHORIZED AND MADE AVAILABLE THROUGH THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT (ISTEA) FOR TRANSPORTATION ENHANCEMENTS PROJECTS IN FY 1997- 1998. APPLICANTS MUST SUBMIT THEIR PROJECT APPLICATIONS TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION BY JANUARY 31, 1997 WITH FORMAL ENDORSEMENT OF THE JURISDICTION IN WHICH THE PROJECT WOULD BE CONSTRUCTED. MORE DETAILS OF THE ISTEA PROGRAM ARE AVAILABLE IN THE TRAFFIC ENGINEERING OFFICE (981-2686) OR THE PLANNING AND COMMUNITY DEVELOPMENT OFFICE (853-2344). IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ACCOMMODATIONS FOR THIS PUBLIC HEARING, CONTACT 981-1580 (TDD). GIVEN UNDER MY HAND THIS 315t DAY OF DECEMBER, 1996. MARY PARKER CITY CLERK Please publish in January 7 and January 14, 1997 editions of the Roanoke Times and in appropriate issue of the Roanoke Tribune. Publish in display ad format, not legal ad. Bill to: Robert K. Bengtson, P.E., Traffic Engineer Public Works Service Center 1802 Courtland Road, N.E. Roanoke, Virginia 24012 THE ROANOKE TIMES AFFIDAVIT OF PERFORMANCE DATE OF INSERTION:-~"'O.~,3a,'u "'7, /qq7 / NEWSPAPER: 7/&le SIZE OF AD: (.~ ~J~. ~ ~) 't Affidavit Completed: / (Signature):.~L.~~ ~.j~x.~ Title:~ Notary Information: Affirmed before me, this (Signature)~/ day of '//~....~.~..~ A.D. 19 Commission Expires /~ -3/- ~ ~ (Date) Notary Seal 201 West Campbell Avenue, P.O. Box 2491, Roanoke, Virginia 24010-2491 George Allen COMMONWEALTH of VIRGINIA Office of the Go~;ernor January 31, 1997 Robert E. Martinez Sec~tary of Transportation Ms. Mary F. Parker Roanoke City Clerk 215 Church Avenue, Room 456 Roanoke, Virginia 24011-2541 Dear Ms. Parker: Thank you for your letter and the resolutions adopted by the Roanoke City Council concerning applications for funding from Virginia,s Transportation Enhancement program for improvement of the Virginia Museum of Transportation and the first phase of the Roanoke Valley Comprehensive Greenway System. Your letter and the resolutions will be forwarded to a committee that will review all of the enhancement applications and make recommendations to the Environmental Committee of the Commonwealth Transportation Board. The full Board will make the final decision on which projects will be funded. Thank you again for your interest in Virginia's Transportation Enhancement Program. Sincerely, REM/cmg cc: Mr. Robert O. Cassada P.O. Box 1475 · Richmond, Virginia 23218 · (804) 786-8032 · TDD (804) 786-7765