HomeMy WebLinkAboutCouncil Actions 03-03-97R O,4NOKE CITY CO UNCIL
REGULAR SESSION
WHITE
33283
March 3, 1997
12:00 noon
EMERGENCY OPERA TIONS CENTER
CONFERENCE ROOM
ROOM 159, MUNICIPAL BUILDING
ACTION AGENDA
Call to Order -- Roll Call. Couacil Member Parrott was absent
Invocation.
**Lunch**
3. Discussion Items.
At 1:20 p.m., the meeting was recessed until 2:00 p.m.
ROANOKE CITY CO UNCIL
REGULAR SESSION
March 3, 1997
2:00p. m.
CITY CO UNCI£ CHAMBER
ACTION AGENDA
Call to Order -- Roll Call. Council Member Parrott was absent.
The Invocation was delivered by The Reverend Jim Drinard Smith,
Pastor, Saint Elizabeth's Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
ANNOUNCEMENTS:
J. Raymond Donnelly, Chair, St. Patrick's Day Parade, presented
information on the parade which will be held on Saturday, March 15, 1997,
at 3:00 p.m., in the downtown Roanoke area.
File #87-317
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456.
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meeting of City Council held on Monday,
December 16, 1996.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
C-2
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #15-110-132 Executive Session.
C-3
C-4
A report of the City Attorney requesting that Council convene in
Executive Session to discuss a matter of probable litigation, being a lawsuit to
be filed by the City of Roanoke in the Circuit Court for the City of Roanoke,
pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132-214 Executive Session.
A report of the City Manager requesting that Council convene in
Executive Session to discuss disposition of publicly held property, in connection
with a prospective business where no previous announcement has been made of
the business' interest in locating in the community, specifically the possible
conveyance of an interest in land for economic development purposes, pursuant
to Sections 2.1-344 (A)(3) and 2.1-344(A)(5), Code of Vir~nia (1950), as
amended.
C-5
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132-166-200-450 Executive Session.
Qualification of the following persons:
Carolyn H. Coles as a member of the City Planning Commission
for a term ending December 31, 2000; and
File #15-110-200
Richard L. Jones as a member of the Architectural Review Board
to fill the unexpired term of Robert B. Manetta, ending October 1,
1999.
File #15-110-122
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
Introduction of David L. Kolhede, Executive Director, Roanoke Valley
Convention and Visitors Bureau. Barbara S. Poff, President, Board of Directors,
Roanoke Valley Convention and Visitors Bureau.
File #293
H:',AGEN DA.g7',MAR3,ACT 4
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
4. PETITIONS AND COMMUNICATIONS:
A communication from Harwell M. Darby, Jr., Attorney, representing the
Industrial Development Authority of the City of Roanoke, requesting
approval of a plan of financing for the benefit of Virginia Lutheran
Homes, Inc., by issuance of the Authority's bonds or notes in an amount
not to exceed $27,000,000.00 to assist in the refunding of all or a part of
the outstanding principal balance of the Authority's Residential Care
Facility First Mortgage Revenue Bonds (Virginia Lutheran Homes
Project), Series 1991.
Adopted Resolution No. 33283-030397. (6-0)
File #207
A communication fi'om the Roanoke City School Board requesting
appropriation of $10,000.00 for the 1997 Western Virginia Regional
Science Fair, which is being hosted by Roanoke City Schools; and a
report of the Director of Finance concurring in the request.
Adopted Budget Ordinance No. 33284-030397. (6-0)
File #60-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
A report with regard to Spring Clean Roanoke. (15 minutes)
Received and fried.
Council Member Swain requested that emphasis be placed on
identifying problem areas in the City which should receive
special attention throughout the year.
The Mayor requested that officials of the Virginia Department
of Transportation be contacted to ask that they join with the
City during Spring Clean Roanoke to remove debris from the
interstate highway system through Roanoke, and particularly
the interstate ramps. He referred to the Community Diversion
Program and suggested that participants be used for City
clean-up efforts in lieu of incarceration.
File 020-7%123-132-184-200-265-488
ITEMS RECOMMENDED FOR ACTION:
A report recommending transfer of funds, in the amount of
$6,800.00, in connection with execution of Amendment No. 2 to
the Engineering Sewices Agreement with Mattem and Craig, Inc.,
for replacement of the Salem Avenue Storm Drain.
Adopted Budget Ordinance No. 33285.030397. (6-0)
File #2%60-217
A report recommending funding adjustments to cover Refuse
Disposal Program requirements in Solid Waste Management for
fiscal year 1996-97.
Adopted Budget Ordinance No. 33286-030397. (6-0)
File #60-144-253
A report with regard to snow emergency operations during the
months of December, 1996 and January and February, 1997.
Adopted Budget Ordinance No. 33287-030397. (6-0)
File 060-410-514
A report recommending purchase of certain vehicular replacement
equipment for various depmhnents as identified in the Capital
Maintenance and Equipment Replacement Program; and transfer
of funds in connection therewith.
Adopted Budget Ordinance No. 33288-030397 and Resolution
No. 33289-030397. (5-0, Mayor Bowers abstained from
voting.)
If purchase of replacement vehicles is deferred for one year,
Council Member Swain inquired as to the impact on City
operations.
File 060-111-132-144-268-270-361-472
A report recommending support of a request of Roanoke County
and the Roanoke Valley Resource Authority authorizing the
Roanoke Valley Resource Authority to make a contribution of up
to $100,000.00 to reimburse Roanoke County for establishing a
park in the Mayflower Hills section of Roanoke County.
Adopted Resolution No. 33290-030397. (6-0)
File 067-144-253
A report recommending acceptance of funds from the Depmhnent
of Criminal Justice Services, Forfeited Assets Sharing Program,
and authorization for the Director of Finance to establish
appropriate accounts for such assets.
Adopted Budget Ordinance No. 33291-030397. (6-0)
File #5-60-76-83-236
A report recommending approval of an increase in the revenue
estimates for EMS billings and the E-911 Telephone Surcharge
Tax, to cover Fire-EMS and Communications Department costs.
Adopted Budget Ordinance No. 33292-030397. (6-0)
The Mayor advised that some localities have installed an
additional non-emergency three digit telephone number (311),
and inquired as to whether the matter is under consideration
by the City of Roanoke; whereupon, the City Administration
was requested to provide a briefing report.
File #60-70-132-262-354
A report recommending acceptance of a grant award from the
Depathnent of Criminal Justice in connection with the Juvenile
Justice and Delinquency Prevention Act Title V Project Title
"Look and Listen" Communications Program.
Adopted Budget Ordinance No. 33293-030397 and Resolution
No. 33294-030397. (6-0)
File #60-200-236-304-305
10.
A report recommending appropriation of additional funds, in the
amount of $45,211.00, awarded to the Fifth District Employment
and Training Consortium from the Governor's Employment and
Training Depoahnent.
Adopted Budget Ordinance No. 33295-030397. (6-0)
File #60-72-236-246
11.
A report recommending appropriation of Comprehensive Services
Act (CSA) Supplemental Allocation funds, in the amount of
$1,578,571.00.
Adopted Budget Ordinance No. 33296-030397. (6-0)
File 060-72-236-304-305-467
12. A report with regard to a Corporate Prospect.
Withdrawn by the City Manager.
b. DIRECTOR OF FINANCE:
1. A financial report for the month of January, 1997.
As a part of the Financial Planning Workshop on Saturday,
March 8, 1997, Council Member White requested that Council
be provided with an explanation on the City's policy regarding
use of retained earnings in the Water Fund, Sewage Treatment
Fund, and Internal Service Fund.
Received and filed.
File #1-10-27-60-132-468
6. REPORTS OF COMMITTEES:
A report of the Water Resources Committee recommending acquisition
of property located at 502 Church Avenue, S. W., for the
Employee/Jefferson Center Parking Project. Vice-Mayor Linda F. Wyatt,
Chairperson.
Adopted Ordinance No. 33297-030397. (6-0)
File #2-184-337-468
A report of the Water Resources Committee recommending donation of
a new thirty-foot permanent sanitary sewer easement and a fifteen-foot
temporary construction easement across the City's Tinker Creek Tunnel
Intake property to Botetourt County for extension of sewer lines to the
Botetourt Center at Greenfield in Botetourt County. Vice-Mayor Linda F.
Wyatt, Chairperson.
Adopted Ordinance No. 33298 on first reading. (6-0)
File #27-28-468
A report of the Water Resources Committee recommending authorization
for the City Manager to execute an amended Special Order as proposed
by the Department of Environmental Quality to prevent further
enforcement action and enhance permit compliance. Vice-Mayor
Linda F. Wyatt, Chairperson.
Adopted Resolution No. 33299-030397. (6-0)
File #27-468
7. UNFINISHED BUSINESS: None.
0
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 33282, on second reading, amending Section 36.1-25,
~, of Chapter 36.1, Zoning, of the Code of the City of Roanoke
(1979), as amended, to amend the definition of lot coverage.
Adopted Ordinance No. 33282-030397. (6-0)
File #51
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Swain filed copy of correspondence with the City
Clerk from an interested individual providing input with regard to
the Henry Street project, and requested that the Clerk provide the
Members of Council and appropriate City staff with copy of the
document.
File 132-511
Council Member Trout referred to concerns of residents relating to
development of a tract of land in the Autumn Lane area of the City
and advised that representatives of the neighborhood will attend the
City Council meeting on Monday, March 17 to present concerns.
Following discussion, the Mayor requested that the City Manager
contact the leadership of the Ridgewood Park Neighborhood League
to schedule a community meeting as soon as possible to address issues
of concern.
File 066-132-165-514
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK
AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION. (6-0)
Appointed Dennis Cronk as a Director of the Industrial Development
Authority of the City of Roanoke to fall the unexpired term of W. Bolling
lzard, resigned, ending October 20, 1998.
File #15.110-207
Appointed E. L. Noell as a member of the Board of Fire Appeals for a term
ending June 30, 2000.
File #15-70-110
H:'~AGEN DA.O7~AR3.ACT 11
MARY F. PARKE~, CMC/AAE
City Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
January 8,1997
The Honorable Robert W. Goodlatte
Member of Congress
6th District, Virginia
540 Crestar Plaza
10 Franklin Road, S. E.
Roanoke, Virginia 24011
Attn: Jeanne Moomaw, Distdct Scheduler
Dear Congressman Goodlatte:
The Members of the Roanoke City Council look forward to meeting with you on Monday, March 3,
1997, at 12:00 noon, in the EOC Conference Room, Room 159, first floor of the Municipal Building,
215 Church Avenue, $. W. Lunch will be served at 12:00 noon, followed by the discussion portion
of the meeting at 12:30 p.m.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc;
The Honorable Mayor and Members of the Roanoke City Council
W. Robert Herbert, City Manager
James D. Ritchie, Sr., Assistant City Manager
Wiibum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Willard N. Claytor, Director of Real Estate Valuation
Robert H. Bird, Municipal Auditor
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
FI~DERAL ACTIONS that will IMPACT the CITY of ROANOKE
~J3LgJ~_~5~J33~3~--In October 1986, Congress amended the U. S. Code to allow sharing
of federally forfeited property with local law enforcement agencies that participate in
investigating and seizure of properties. The United States Department of Justice
administers this federally forfeited property sharing program. The funds and other property
confiscated in drug related investigations must be used for law enforcement purposes for
narcotics investigations. Our city's Police Department has used those resources for
investigative equipment, investigative funds and overtime expenses. We would strongly
urge our Congressman to continue support for this program as the federally forfeited
sharing program is important to our city's anti-drug efforts.
Mass Transit-Federal Operating Subsidyreduction
FY 95 $954,624
FY 97 $574.147
$380,477
- reduction thus far and have been led to believe that all
subsidy will be eliminated by the year 2000.
Aimorts -
Excise tax, reauthorized last week, generates 1.46 billion dollars to Airport
Trust Fund annually, funds AlP program through September 30, 1997.
CDBG and HOME Issues - Federal funds have continually decreased in the City of
Roanoke. For the 1997-98 program year, there has been a 1.3% decrease in the new
CDBG funds and a 2.3 %decrease in new HOME funds. Although these decreased may
appear minimal, this year approximately 5 million dollars have been requested for
community development and housing programs for the City of Roanoke, of which
approximately 3.4 million dollars is available. Other resources are decreasing at the same
time, therefore, compounding the problem.
Job Trainina -will be reduced in the federal budget. The Fifth District Employment and
Training Consortium will be operating with $ 94,649 less for fiscal year 1997-98, than in
the current year. This is particularly troublesome when coupled with the recently
announced layoffs, resulting in an increase in the number of eligible dislocated workers.
(It should also be noted that the implementation of VIEW, Virginia's welfare reform
initiative will require additional resources to serve this economically disadvantaged
population).
Intermodal Su~;t-a~b Transportation Efficiency Act ;ISTEA) - critical reauthorization
pending provides for the expansion of 1-81, the construction of 1-73 and a 10% set-aside
for enhancement projects - i.e., Greenways.
Planninq Assistance to States - Section 22 of the Water Resources Development Act
contains reductions in Corps of Engineer's budget jeopardizing city's development of
digital mapping system.
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (540) 981-2444
Fax: (540) 853-1145
March 3, 1997
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:sm
WILBURN C. D1BLING, JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
FACSIMILE: 5a0-853 1221
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
March 3, 1997
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bower and Council Members:
This is to request that City Council convene in Executive
Session, pursuant to §2.1-344(A)(7), Code of Virginia (1950), as
amended, to discuss a matter of probable litigation being a lawsuit
to be filed by the City of Roanoke in the Circuit Court for the
City of Roanoke.
W~lburn C. Dibling, o .
City Attorney
WCDJ:snh
cc: Mary F. Parker, City Clerk
March 3, 1997
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
This is to request that Council convene in Executive Session to discuss the disposition of
publicly held properly in connection with a prospective business where no previous announcement
has been made of the business' interest in locating in the community, specifically the possible
conveyance of an interest in land for economic development purposes, pursuant to §2.1-
344(A)(3) and §2.1-344(A)(5), Code of Virginia (1950), as mended.
Sincerely,
W. Robert Herbert
City Manager
WRH/kdc
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 4-56
Roanoke, Virginia 24-011-t536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 7, 1997
File #15-110-200
John R. Marlles, Agent
City Planning Commission
Roanoke, Virginia
Dear Mr. Marlles:
This is to advise you that on February 18, 1997, Carolyn H. Coles qualified as a member
of the City Planning Commission for a term ending December 31,2000.
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Martha P. Franklin, Secretary, City Planning Commission
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Carolyn H. Coles, do solemnly swear (or affirm) that I will support the Constitution of the
United States of Amedca and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member of
the City Planning Commission for a term ending December 31, 2000, according to the best of
my ability. So help me God.
Subscribed and sworn to before me this / ~7 day of/~:~C~.
ARTHUR B. CRUSH, III, CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W,, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 7, 1997
File #15-110-122
Robert B. Manetta, Chairperson
Architectural Review Board
1212 Third Street, S. W.
Roanoke; Virginia 24016
Dear Mr. Manetta:
This is to advise you that on February 13, 1997, Richard L. Jones qualified as a member
of the Architectural Review Board to fill the unexpired term of Robert B. Marietta, ending
October 1, 1999.
Sincerely, ~)~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Evelyn S. Lander, Secretary, Architectural Review Board
Sandra H. Eakin, Deputy City Clerk
II
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Richard L. Jones, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Architectural Review Board to fill the
unexpired term of Robert B. Manetta, ending October 1, 1999, according to the best
of my ability. So help me God.
Subscribed and sworn to before me this/_~ day of ~_~(7.(?.T.~997.,~,~1
ARTHUR B CRUSH, III, CLERK
_ . DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853~1145
SANDRA H. EAKIN
Deputy City Clerk
March 7, 1997
File #207
Harwell M. Darby, Jr., Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001
Dear Mr. Darby:
I am enclosing copy of Resolution No. 33283-030397 approving a plan of financing for the
benefit of Virginia Lutheran Homes, Inc., by issuance of the Authority's bonds or notes in
an amount not to exceed $27,000,000.00 to assist in the refunding of all or part of the
outstanding principal balance of the Authority's Residential Care Facility First Mortgage
Revenue Bonds (Virginia Lutheran Homes Project), Series 1991. The abovereferanced
measure was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Harwell M. Darby, Jr., Attorney
Glenn, Feldmann, Darby & Goodlatte
March 7, 1997
Page 2
pc:
Samuel H. McGhee, III, Chairperson, Industrial Development Authority of the
City of Roanoke, Virginia, 701 First Street, S. W., Roanoke, Virginia 24016
Margaret R. Baker, Secretary, Industrial Development Authority of the City of
Roanoke, Virginia, 310 First Street, S. W., Roanoke, Virginia 24011
W. Robert Herbert, City Manager
VVilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Phillip F. Sparks, Chief, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March 1997
No. 332~-0-~.
A RESOLUTION approving the plan of financing of the
Industrial Development Authority of the City of Roanoke, Virginia
for the benefit of Virginia Lutheran Homes, Inc. to the extent
required by Section 147(f) of the Internal Revenue Code of 1986,
as amended.
W~EREAS, the Industrial Development Authority of the City of
Roanoke, Virginia (the "Authority") has considered the
application of Virginia Lutheran Homes, Inc. (the "Borrower")
requesting the issuance of one or more of the Authority's revenue
bonds or notes in an amount not to exceed $27,000,000 (the
"Bonds") to assist in the refunding of all or a part of the
outstanding principal balance of the Authority's $25,155,000
Residential Care Facility First Mortgage Revenue Bonds (Virginia
Lutheran Homes Project), Series 1991 (the "Prior Bonds"), and has
held a public hearing with respect thereto; and
W~EREAS, the Prior Bonds were issued for the purpose of
assisting the Borrower in (1) financing the costs of acquisition,
construction and equipping of a facility for the residence and
care of the elderly, (2) refinancing indebtedness of the Borrower
relating to an existing nursing care facility, which indebtedness
pertained to the original construction of such facility and an
expansion and other improvements thereto, and (3) financing
certain improvements and additions to such nursing care facility;
and
W~EREAS, the aforesaid facilities (collectively, the
"Project") are located at 3804 Brandon Avenue, S.W., in the City
of Roanoke, Virginia (the "City") and will be owned and operated
by the Borrower; and
W~EREAS, it has been requested by the Authority that the
City Council of the City (the "Council") approve the financing of
the Project and the issuance of the Bonds, and such approval is
required for compliance with Section 147(f) of the Internal
Revenue Code of 1986, as amended, and Section 15.1-1378.1 of the
Code of Virginia of 1950, as amended;
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the financing of the Project and
the issuance of the Bonds by the Authority for the benefit of the
Borrower, as required by said Sections 147(f) and 15.1-1378.1, to
permit the Authority to assist in the refinancing of the Project.
M#372735
2. The approval of the issuance of the Bonds, as required
by said Section 147(f), does not constitute an endorsement of the
Bonds, the creditworthiness of the Borrower or the economic
viability of the Project. The Bonds shall provide that neither
the Commonwealth of Virginia (the "Commonwealth,') nor any
political subdivision thereof, including the City and the
Authority, shall be obligated to pay the principal of or interest
on the Bonds or other costs incident thereto except from the
revenues and receipts pledged therefor and that neither the faith
or credit nor the taxing power of the Commonwealth or any
political subdivision thereof, including the City and the
Authority, shall be pledged thereto.
3. This Resolution shall take effect immediately upon its
adoption.
ATTEST:
City Clerk
M#372738 2
GLENN, FELI)MANN, DARBY ~c GOODLATTE
POST OFFICE BOX 288?
ROANOKE~VIRGINIA 24001
(540) 224-8000
FAX(540)224-8OSO
HARWELL M. DARBY, JR.
Direct Dial (540) 224-8006
E-mail hdarby@gfdg.com
January31, 1997
Mary F. Parker, City Clerk
Roanoke City Council
215 Church Avenue, S.W.
Municipal Building, Room 456
Roanoke, Virginia 24011
Re~
Industrial Development Authority of the City of Roanoke, Virginia
Residential Care Facility Mortgage Revenue Refunding Bonds
(Virginia Lutheran Homes Project) Series 1997
Dear Mary:
I am delivering with this letter the original and one copy of an information
packet which contains:
1. A resolution to be considered by the City Council;
2. A fiscal impact statement dated January 27, 1997; and
3. A report of public hearing dated January 29, 1997.
I am also sending this material to the City Attorney for his review.
GLENN, FELDMANN, DARBY & GOODLATTE
Mary F. Parker, City Clerk
January 31, 1997
Page 2
Federal law requires this industrial development bond issue to be approved by
the municipalities' governing body. I would appreciate your placing this matter on
Council's agenda for the March 3 meeting. I anticipate being present along with a
representative of Virginia Lutheran Homes. Thanks very much for your kind
consideration.
HMDJR:lkr:0042097
Enclosures
C~rdially yours,
Harwell M. Darby, Jr.
cc: Wilburn C. Dibling, Jr., Esq. (w/enc.)
REPORT OF PUBLIC HEARING
A public hearing was conducted by the Industrial Development
Authority of the City of Roanoke, Virginia (the "Authority") at
10:00 a.m. on January 24, 1997 on the application of Virginia
Lutheran Homes, Inc. (the "Borrower") requesting the Authority to
issue up to $27,000,000 of its revenue bonds or notes (the
"Bonds") to assist the Borrower in refunding all or a part of the
outstanding principal balance of the Authority's $25,155,000
Residential Care Facility First Mortgage Revenue Bonds (Virginia
Lutheran Homes Project), Series 1991 (the "Prior Bonds"). The
Prior Bonds were issued to assist the Borrower in the financing
and refinancing of certain costs associated with a facility for
the residence and care of the elderly and a nursing care facility
(collectively, the "Project"). Notice of such hearing was
published on January 10, 1997 and January 17, 1997 in The Roanoke
Times. The Project is located at 3804 Brandon Avenue, S.W. in
the City of Roanoke, Virginia (the "City"). The public hearing
was held in the Conference Room, Second Floor, Roanoke Regional
Chamber of Commerce, 212 South Jefferson Street, Roanoke,
Virginia 24011. At the meeting those persons interested in the
issuance of the Bonds or the location and nature of the Project
were given the opportunity to present their views.
The public comments, if any, received at the meeting are
summarized in Exhibit A attached hereto.
After such hearing,
approval of the Bonds to
"Council").
the Authority voted to recommend the
the City Council of the City (the
Accordingly, the Authority hereby recommends to the Council
that it approve the issuance of the Bonds, as required by Section
147(f) of the Internal Revenue Code of 1986.
INDUSTRIAL DEVELOPMENT AUTHORITY OF THE
CITY OF ROANOKE, VIRGINIA
Chairman
M#372755
Exhibit A to Report of Public Hearing
The following public comments were received:
None
M#372755
FISCAL IMPACT STATEMENT
Date: ~ ~ , 1997
Applicant:
Virginia Lutheran Homes, Inc.
Facility:
A facility for the residence and care of the
elderly and a nursing care facility, both located
at 3804 Brandon Avenue, S.W., in the City of
Roanoke, Virginia
Maximum amount of financing sought
Estimated taxable value of the facility's
real property to be constructed in the
municipality
$27,000,000
Estimated real property tax per year using
present tax rates
Estimated personal property tax per year
using present tax rates
o
Estimated merchants' capital tax per year
using present tax rates
o
Estimated dollar value per year of goods
and services that will be purchased locally
Estimated number of regular employees on
year round basis
8. Average annual salary per employee
Signature:
Authority Chairman
Industrial Development
Authority of the City of
Roanoke, Virginia
If one or more of the above questions do not apply to the
facility, indicate by writing "N/A" on the appropriate line.
M#372723
REPORT OF PUBLIC HEARING
A public hearing was conducted by the Industrial Development
Authority of the City of Roanoke, Virginia (the "Authority") at
10:00 a.m. on January 24, 1997 on the application of Virginia
Lutheran Homes, Inc. (the "Borrower") requesting the Authority to
issue up to $27,000,000 of its revenue bonds or notes (the
"Bonds") to assist the Borrower in refunding all or a part of the
outstanding principal balance of the Authority's $25,155,000
Residential Care Facility First Mortgage Revenue Bonds (Virginia
Lutheran Homes Project), Series 1991 (the "Prior Bonds"). The
Prior Bonds were issued to assist the Borrower in the financing
and refinancing of certain costs associated with a facility for
the residence and care of the elderly and a nursing care facility
(collectively, the "Project"). Notice of such hearing was
published on January 10, 1997 and January 17, 1997 in The Roanoke
Times. The Project is located at 3804 Brandon Avenue, S.W. in
the City of Roanoke, Virginia (the "City"). The public hearing
was held in the Conference Room, Second Floor, Roanoke Regional
Chamber of Commerce, 212 South Jefferson Street, Roanoke,
Virginia 24011. At the meeting those persons interested in the
issuance of the Bonds or the location and nature of the Project
were given the opportunity to present their views.
The public comments, if any, received at the meeting are
summarized in Exhibit A attached hereto.
After such hearing, the Authority voted to recommend the
approval of the Bonds to the City Council of the City (the
"Council").
Accordingly, the Authority hereby recommends to the Council
that it approve the issuance of the Bonds, as required by Section
147(f) of the Internal Revenue Code of 1986.
Dated ~ ~4/~ , 1997.
INDUSTRIAL DEVELOPMENT AUTHORITY OF THE
CITY OF ROANOKE, VIRGINIA
Chairman
M#372755
Exhibit A to Report of Public Hearing
The following public comments were received:
None
M#372755
WILBURN C. DIBLING, JR,
CiTY A~YORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 240~ ~-1595
February 18. 1997
WILLIAM X PARSONS
STEVEN J. TALEV1
GLADYS L. YATES
GARY E. TEGENKAMP
Harwell M. Darby, Jr., Esquire
Glenn, Feldmann Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001
Re.'
Industrial Development Authority of the City of Roanoke, Virginia
Residential Care Facility Mortgage Revenue Refunding Bonds
(Vir?inia Lutheran Homes Project) Series 1997
Dear Sam:
Thank you for forwarding to me the resolution to be considered by City Council on
March 3, 1997. The resolution has my approval, and I have initialed it and sent it on to the
City Clerk to be placed on the agenda as you requested.
With kindest personal regards, I am
WCD:f~.
cc: rMary F. Parker, City Clerk
Wilbum C. Dibling, Jr.
City Attorney
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W.. Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy Cily Clerk
March 7, 1997
File #60-467
Marsha W. Ellison, Chairperson
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 33284-030397 amending and reordaining certain
sections of the 1996-97 School Fund Appropriations, providing for appropriation of
$10,000.00 for the 1997 Western Virginia Regional Science Fair which is being hosted by
Roanoke City Schools. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
- Mar~haW. Ellison, Chairperson
Roanoke Ci~ School Board
March 7,1997
Page 2
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
Cindy H. Ramsuer, Clerk, Roanoke City School Board
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33284-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 School
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 School Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
SchoolFund
Aporooriations
Education
Western Virginia Regional Science Fair 1997 (1-6) ...............
Instruction (7) ............................................
Other Uses of Funds (8) ....................................
Revenue
Education
Western Virginia Regional Science Fair 1997 (9-10) ..............
1) Security Services
2) Social Security
3) Contracted Services
4) Travel Expenses
5) Membership Fees
6) Instructional Supplies
7) Matching Funds
8) Transfer to MY Fund
9) Contributions
10) Local Match
(030-060-6958-6311-0195) $ 100
(030-060-6958-6311-0201 ) S
(030-060-6958-6311-0313) 50
(030-060-6958-6311-0554) 8,300
(030-060-6958-6311-0581) 500
(030-060-6958-6311-0614) 1,042
(030-060-6001-6111-0588) (2,000)
(030-060-6007-6999-0911 ) 2,000
(030-060-6958-1103) 8,000
(030-060-6958-1101 ) 2,000
$107,545,096
10,000
61,676,378
3,324,678
$104,846,673
10,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
March 3, 1997
FROM:
S~
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Requests for the Appropriation of School Funds
We have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate funding for one grant in the School
Fund. This grant is funded with donations and requires a local match. Funding for
the local match is available in the following account:
Matching Funds (030-060-6001-6111-0588) $ 2,000
We recommend that you concur with this request of the School Board.
Director of Finance
JDG/ICF/bls
Attachments
c: Ila Farris, Senior Accountant
Marsha W. Ellison, Chairman Harry F. Davis
John H. Sounders, Vice Chairman Chades W. Day
Marilyn L. Curtis Melinda J. Payne
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Ramsuer, Clerk of the Board
-Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-981-2951
h
February 24, 1997
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its February 11 meeting, the Board
respectfully requests City Council to appropriate $10,000.00 for the 1997 Western
Virginia Regional Science Fair being hosted by Roanoke City. School districts will
contribute toward the cost of the fair, with a local match cost to Roanoke City Schools in
the amount of $2,000.02).
The approval of this request is appreciated by the School Board.
Sincerely.
Cindy H. Ramsuer, Clerk
re
cc: Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Sibling
v~Ur. James D. Grisso
rs. Ilo Farris (with accounting details)
Excellence in Education
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
1997 Western Virginia Regional Science Fair
6958
030-060-6958-6311-0195
030-060-6958-6311-0201
030-060-6958-6311-0313
030-060-6958-6311-0554
030-060-6958-6311-0581
030-060-6955-6311-0614
Appropriation Unit XgG
030-060-6942-1101
030-060-6942-1103
Secudty Services
Social Security
Contracted Services
Travel Expenses
Membership Fees
Instructional Supplies
100.00 1.1%
8.00 0.10 %
50.00 0.60 %
8,300.00 77.50 %
500.00 5.10 %
1,042.00 15.60 %
10,000.00 100.0 %
Local Match 2,000.00 90.90 %
Contributions 8,000.00 80.10 %
$ 10,000.00 100.0 %
The 1997 Western Vi~inia Regional Science Fair is being hosted by Roanoke City. School Districts will
contribute toward the cost of the fair, with a local match cost to Roanoke City Schools in the amount of
$2,000 to be taken from account 030-060-6001-6111-0588. The grant period will end December 31,
1997. This is a continuing grant program.
FebruapJ 11, 1997
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
8andra H. Eakin
Deputy City Clerk
March 7, 1997
File #20-77-123-132-184-200-265-488
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
A briefing with regard to Spring Clean Roanoke was before the Council of the City of
Roanoke at a regular meeting held on Monday, March 3, 1997.
On motion, duly seconded and adopted, the briefing was received and filed.
The Mayor requested that officials of the Virginia Department of Transportation be
requested to join with the City during Spring Clean Roanoke to remove debris from the
interstate highway system through Roanoke, and particularly the interstate ramps. He
referred to the Community Diversion Incentive Program and suggested that participants
be used as a part of City clean-up efforts in lieu of incarceration. Council Member Swain
requested that emphasis be placed on identifying problem areas in the City which should
receive special attention throughout the year.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
CITY ACTION TEAM
The City Action Team (CAT) was formed in August 1995 to
proactively and more effectively address issues that impact
neighborhoods and the entire community. The mission statement is
as follows:
The City Action Team is a flexible, ctlon-orlented team of
caring and knowledgeable City employees who have the
authority to make decisions which improve service delivery
that pro-actively addresses neighborhood and community
issues, making Roanoke the most exceptional place to live
and work in the South.
The strategic goals are as follows:
We will ongoingly seek to build trust and responsibility
among group members to make this team philosophy a way of
doing business in the City.
We will enhance communication between departments, with the
community, and with City Council.
We will prepare action plans to address problems pro-
actively and deal with emergencies in our neighborhoods.
We will coordinate our services on targeted issues or areas
to more effectively produce results.
We will examine and make recommendations to change policy
when necessary.
We will make recommendations on the utilization of City
resources when necessary.
The CAT members include the following:
Mariam Alam, Roanoke Neighborhood Partnership Coordinator
Nancy Bailey, Program Coordinator, Solid Waste Management
Eric Branscom, Assistant Commonwealth,s Attorney
Ed Culp, Superintendent, Grounds Maintenance
Dolores Daniels, Assistant to the City Manager
Evelyn Dorsey, Zoning Administrator
B. J. Ewell, Social Worker
Charlie Huffine, City Engineer
Officer Willia~ Latham, Crime Prevention Unit, Police
John Marlles, Chief, Community Planning
Jim McClung, Manager, Fleet and Solid Waste Management
Ron Miller, Building Commissioner
Marlan Morris, Fire Prevention
Dan Pollock, Housing Development Coordinator
Mike Quesenberry, Supervisor, Animal Control
Jim Ritchie, Assistant City Manager
Lt. Rusty Ross, Police Department
Joyoe Sink, Secretary to the Mayor
George Bnead, Director of Public Safety
Dick Tabb, Environmental Health Manager
Bteven J. Talevi, Assistant City Attorney
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #27-60-217
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33285-030397 amending and reordaining certain
sections of the 1996-97 Capital Projects Fund Appropriations, providing for the transfer of
$6,800.00 from 1992 Public Improvement Bonds for Storm Drains to Salem Avenue Storm
Drain Replacement. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Director of Finance
March 7, 1997
Page 2
pc~
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Versal R. Dearing, Project Manager
Ellen $. Evans, Construction Cost Technician
Kit B. Kiser, Director, Utilities and Operations
Diane S. ^kers, Budget Administrator, Office of Management and Budget
Dolores C. Daniels, Assistant to the City Manager for Community Relations
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33285-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Improvement Resen/e $19,401,386
Public Improvement Bonds - Series 1992A (1) ................... 2,209,954
Sanitation $ 348,396
Salem Avenue Storm Drain Replacement (2) .................... 28,047
1) Storm Drains
2) Appropriated from
Bonds
(008-052-9700-9176) $ (6,800)
(008-052-9643-9001) 6,800
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'CrEST:
City Clerk.
March 3, 1997
Council Report No. 97-119
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
II.
AMENDMENT NO. 2
AGREEMENT FOR ENGINEERING SERVICES
WITH MATTERN & CRAIG, INC. FOR
REPLACEMENT OF THE SALEM AVENUE STORM DRAIN
Backoround in chronological order is as follows:
A. An Enoineerina Services Contract was awarded to Mattern & Craio. Inc.. on
October 9, 1989 in the amount of ~15.960.
B. A oreliminarv report was comDleted bv Mattern & Craio. Inc.. February 15,
1990. Project was delayed until 5th Street bridge was complete to avoid traffic
problems on Salem Avenue and 1st Street. Project has been further delayed to
allow for the construction of 2nd Street bridge.
C. 5th Street bridoe was comoleted and City staff observed a rainfall in April 1994
and recommended changes in scope of work that would allow additional inlets
that would help reduce street flooding.
D. Chanoes resulted in a net increase in the contract amount of $4,287 for
Amendment No. 1 and $1,000 for project advertising and contingencies which
was approved by Council on December 12, 1994.
A. Proiect was redesioned and advertised. Bids were received May 19, 1995.
B. Low bid was submitted bv Burleioh Construction in the amount of $547.738.
Burleigh Construction withdrew their bid due to errors on May 30, 1995.
Second Iow bid was Allegheny Construction in the amount of ~717,74:~.
C. Bid Committee recommended that all bids be reiected and make changes in
Scope of Project to keep project within budget amount of $250. 000.
D. Resolution No. 12554-071095 reiected all bids and authorized City Manager
to make any change in the Scope of the Project and readvertise for bids.
Honorable Mayor and Members of City Council
AMENDMENT NO. 2
AGREEMENT FOR ENGINEERING SERVICES
WITH MATTERN & CRAIG, INC. FOR
REPLACEMENT OF THE SALEM AVENUE STORM DRAIN
March 3, 1997
Page 2 of 3
City 8toff reouested Mattern & Craio. Inc.. provide proposal for redesigning the
project with the goal of reducing flooding in the 1st Street - Salem Avenue
intersection. Mattern & Craig, Inc., has provided preliminary construction
estimates indicating project can be redesigned to stay within available funds and
can be ready for bidding and construction upon completion of 2nd Street bridge.
Chanoes in redesion resulted in a net increase of 96,800 for Amendment No. 2
for a total contract amount of $27.047 for design services.
III.
Issues in order of importance are:
in rin n rn
Reasonableness of enoineerina fee
F~ndina
IV.
Alternatives in order of feasibility are as follows:
City Council authorize transfer of $6.800 from the 1992 Public Improvement
Bonds for Storm Drains, Account No. 008-052-9700-9176, to Salem Avenue
Storm Drain Replacement, Account No. 008-052-9643-9001.
En ' rin n will be met in maintaining the most efficient and
cost-effective drainage system·
Reasonableness of enoineerino fee has been established through
negotiation in the Scope of Work.
Fundino is available in 1992 Public Improvement Bonds for Storm Drains,
Account No. 088-052-9700-9176.
DO not authorize the transfer of $6.800 from the 1992 Public Improvement
Bonds for Storm Drains, Account No. 008-052-9700-9176, to Salem Avenue
Storm Drain Replacement, Account No. 008-052-9643-9001.
1. En i rin c n n will not be met.
Honorable Mayor and Members of City Council
AMENDMENT NO. 2
AGREEMENT FOR ENGINEERING SERVICES
WITH MATTERN & CRAIG, INC. FOR
REPLACEMENT OF THE SALEM AVENUE STORM DRAIN
March 3, 1997
Page 3 of 3
Reasonableness of enaineerino fee will not be an issue.
F n__q.g_~D~ will not be an issue at this time.
Recommendation is as follows:
City Council concur in Alternative "A" and take the following action:
A. City Council authorize the transfer of ~6.800 from the 1992 Public
Improvement Bonds for Storm Drains, Account No. 008-052-9700-9176, to
Salem Avenue Storm Drain Replacement, Account No. 008-052-9643-9001.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/VRD/fm
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Mary F, Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #60-144-253
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33286-030397 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing for appropriation of
$218,020.00 to Solid Waste Management accounts, with revenue estimate increases for
funding adjustments to cover Refuse Disposal Program requirements in Solid Waste
Management for fiscal year 1996-97. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Director of Finance
March 7, 1997
Page 2
pc;
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet and Solid Waste Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33286-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Works
Solid Waste Management (1) ................................
Revenue
$ 24,092,826
5,819,465
Miscellaneous Revenue $ 528,520
Sale of Property (2) ........................................ 133,000
Miscellaneous (3) ......................................... 162,020
(001-052-4210-2010)
(001-020-1234-0861 )
(001-020-1234-0885)
$ 218,020
56,000
162,020
1) Fees for Professional
Services
2) Sale of Surplus
Property
3) Trigon Settlement
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
March 3, 1997
Council Report No.
97-120
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
su~jeot: Funding Adjustments To Cover Refuse Disposal Program
Re~uiremsnts In solid Waste Management For FY 1996/97
I. Backaround:
The adopted budqet for Solid Waste Manaqement for FY
1996-97 was prepared based on several budget assumptions
regarding the cost of operating refuse disposal programs:
Estimated tons of refuse to be disposed of at the
Roanoke Valley Resource Authority during fiscal
year 1996/97 would be forty five thousand seven
hundred and sixty (45.760) tons.
The City's bulk refuse container collection service
is being provided by Browning Ferris Industries,
Inc. Containers (38) are located at various City
facilities and require collection and disposal
services to be performed on a scheduled basis.
Adopted funded budget for FY 1996/97 was $67.500.
II. Current Situation:
Budqet assumDtions for operatinq refuse disposal Dro~rams
were changed during the fiscal year because of the
following:
Tons of reqular household refuse disposed of at the
Roanoke Valley Resource Authority will exceed our
budget estimate by 1,465 tons. Cost of the
additional 1.465 tons at $45.00 per ton is $65,925.
Fall bulk and brush blitz of the city that was not
planned for occurred during the months of September
and October. Approximately 786 tons of debris was
collected from public right-of-ways and disposed of
at the Roanoke Valley Resource Authority at a non-
budgeted cost of $35.370.
Current contract for collection and disposal of
City's bulk refuse container service is anticipated
to exceed our budget estimate by $2,725 because the
number of containers serviced increased from 27
to 28 units.
Honorable David A. Bowers,
and Members of Council
Page 2
March 3, 1997
Mayor
4e
Se
Consultina fees occurred that were not nlanned for
because of the hiring of Malcolm Pirnie Inc. tu
assist the Solid Waste Disposition Study Committee
in preparing an RFP and assisted in the competitive
negotiation for the procurement' for solid waste
privatization. Cost for these two contracts was
Anticipated sDrina bulk and brush blitz of the city
that was not planned for is scheduled for th=
entire month of April, 1997. Approximately 2,000
tons of debris is estimated to be collected from
public right-of-ways and disposed of at the Roanoke
Valley Resource Authority at a non-budgeted cost of
$90,000.
III. ss~!~:
A. Refuse disposal programs
B. Funding availability
Funding is available from the followin~ sources:
Revenue from sale of surplus city property will
exceed the FY 1997 estimate by $56,000.
be
The City recently received $193,951 from Trigon as
settlement for unshared employer discounts for
contract years 1991 and 1992. These funds were not
anticipated in the FY 1997 revenue estimate. A
portion of these funds $162.020 is available for
use to provide necessary funding for refuse
disposal programs.
IV. ~:
ae
Appropriate $281.020 to the following Solid Waste
Management accounts with revenue estimate increases as
follows:
Fees for Professional Services 001-052-4210-2010 $218,020
Revenue Estimate Increases:
Sale of surplus property
Trigon settlement
Total
001-020-1234-0861 $ 56,000
001-020-1234-0885 162 020
$218,020
Honorable David A. Bowers, Mayor
and Members of council
Page 3
March 3, 1997
Ve
1. Refuse disposal nroqrams can be continued at the
basic service levels required.
2. ~ is available in the Trigon settlement and
Surplus Property (Revenue) budget accounts.
city Council not authorize the transfer of ~ to
the Solid Waste Management/Refuse budget account
001-052-4210-2010.
1. Refuse disposal Droqrams cannot be continued at
basic service levels without adequate funding.
2. ~ would remain available in the Trigon
settlement and Surplus Property (Revenue) accounts.
Appropriate $218.02Q to the Solid Waste Management accounts
with revenue estimate increases as follows:
A o r'at'on:
Fees for Professional Services 001-052-4210-2010
Revenue Estimate Increases:
Sale of surplus property
Trigon settlement
Total
001-020-1234-0861 $ 56,000
001-020-1234-0885 162 020
$218,020
Respectfully submitted,
W. Robert Herbert
city Manager
WRH:JAM:mc
pc: City Attorney
Director of Finance
Director of Public Works
Mary F. Parker, CMCIAAE
City Cterk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #60-410-514
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33287-030397 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing for the transfer of
$89,348.00 to the Snow Removal Budget, in connection with snow emergency operations
during the months of December, 1996 and January and February, 1997. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Director of Finance
March 7, 1997
Page 2
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Diane S. Akers, Budget Administrator, Office of Management and Budget
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #111-132-144-268-270.361-472
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr, Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, March 3, 1997,
Council Member Swain inquired as to the impact on City operations if purchase of
replacement vehicles is deferred for one year.
Sincerely, ~,~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Rose M. Woodford, Executive Secretary, City Manager's Office
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 7, 1997
File #111-144-268-270-361-472
SANDRA H. EAKIN
Deputy Cit5 Clerk
Berglund Chevrolet, Inc.
Berglund Ford-Pontiac-Mazda, Inc.
Cavalier Equipment Corp.
Dominion Car Co.
Highway Motors, Inc.
Magic City Motor Corp.
Roanoke Welding Co.
Truck Body Corp.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 33289-030397 accepting the following bids for the
purchase of trucks and related equipment, upon certain terms and conditions; and rejecting
all other bids made to the City for such items:
Item Quantity and Description Successful bidder Total Purchase
Number Price
1 One (1) new cab/chassis for Magic City Motor Corp. $35,482.43
bulk-item refuse truck
2 One (1) new bulk-item Cavalier Equipment $28,961.87
refuse body Corp.
3 Two (2) new mid-sized Berglund Chevrolet, Inc. $25,676.74
pickup trucks
4 One (1) new 3/4 ton full sizeBerglund Ford-Pontiac- $17,495.25
heavy duty pickup truck Mazda, Inc.
' Berglund Chevrolet, Inc.
Berglund Ford-Pontiac-Mazda, Inc.
Cavalier Equipment Corp.
Dominion Car Co.
Highway Motors, Inc.
Magic City Motor Corp.
Roanoke Welding Co.
Truck Body Corp.
March 7, 1997
Page 2
Item Quantity and Description Successful bidder Total Purchase
Number Price
5 One (1) new full size ~ ton Berglund Ford- $15,918.15
pickup truck Pontiac-Mazda, Inc.
6 One (1) new ½ ton Berglund Ford- $20,486.40
extended cab 4-wheel drive Pontiac-Mazda, Inc.
pickup truck
7 One (1) new % ton pickup Berglund Chevrolet, $14,392.58
truck Inc.
8 One (1) new cab/chassis for Magic City Motor $51,156.98
heavy duty dump truck Corp.
9 One (1) new 20 ton dump Truck Body Corp. $ 7,138.00
body
10 One (1) new step van Berglund Chevrolet, $25,713.55
Inc.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 3, 1997.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bids on the abovedescribed vehicular equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Snc,
Berglund Chevrolet, Inc.
Berglund Ford-Pontiac-Mazda
Cavalier Equipment Corp.
Dominion Car Co.
Highway Motors, Inc.
Magic City Motor Corp..
Roanoke Welding Co.
Truck Body Corp.
March 7, 1997
Page 3
pc;
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
Samuel Hayes, III, Manager, Utility Line Services
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet and Solid Waste Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33289-030397.
A RESOLUTION accepting the bids for the purchase of trucks and related equipment, upon
certain terms and conditions; and rejecting all other bids made for such items.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described, such items being more particularly described in the City's
specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the
purchase price set out with each item:
Item Quantity and Description Successful bidder Total Purchase
Number
Price
I One ( 1 ) new mb/chassis for bulk-item refuse track Magic City Motor Corporation $35.482.43
2 One (1) new bulk-item refuse body Cavalier Equipment Corporation $28,961.87
3 Two (2) new mid-sized pickup trucks Berglund Chevrolet, Inc. $25,676.74
4 One (1) new 3/4 ton full size heavy duty pickup Bergland Ford-Pontiac-Mazda. Inc. $17,495.25
~ruck
5 One ( 1 ) new full size ½ ton pickup truck Bm'gl;md Ford-Pontiac-M,Tcm. Inc. $15.918.15
6 One (1) new ½ ton ex~ended cab 4-wheel drive Berglund Ford-Pontiac-Mazda, Inc. $20,486.40
pickup truck
7 One ( 1 ) new ½ ton pickup tru~k Bergluad Chevrolet, Inc. $14,392.58
8 One (1) new cab/chassis for heavy duty dump truck Magic City Motor Corporation $51,156.98
9 One (1) new 20 ton dump body Truck Body Corporation $7,138.00
10 Olle (1) flew ~p van ]~"r~hmcl Chevrolet, Inc. $25,713.55
2. The Ci~s Manager of Supply Management is hereby anthorized and directed to issue
any required purchase orders for the purchase of such items, and the City Manager or the Assistant
City Manager is authorized to execute, for and on behalf of the City, any required purchase
agreements with respect to the aforesaid items, such agreements to be in such form as shall be
approved by the City Attorney.
3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #60-111-132-144-268-270-361-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33288-030397 amending and reordaining certain
sections of the 1996-97 Fleet Management and Utility Line Services Fund Appropriations,
providing for the transfer of $242,422.00 in connection with the purchase of certain
vehicular replacement equipment for various departments as identified in the Capital
Maintenance and Equipment Replacement Program. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Director of Finance
March 7, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
Samuel Hayes, III, Manager, Utility Line Services
D. Darwin Roupe, Manager, Supply Management
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet and Solid Waste Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33288-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 Fleet
Management and Utility Line Services Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 Fleet Management and Utility Line Services Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
Fleet Mana.qement Fund
Approoriations
Fleet Management Capital Outlay (1) ............................. $ 3,419,595
Retained Earnin,qs
Retained Earnings - Unrestricted (2) ............................. $1,888,008
Utility Line Services Fund
Appropriations
Utility Line Services Capital Outlay (3) ............................ $ 439,201
Retained Earnin~qs
Retained Earnings - Unrestricted (4) ............................. $1,545,942
1) Vehicular Equipment
2) Retained Earnings -
Unrestricted
3) Vehicular Equipment
4) Retained Earnings -
Unrestricted
(017-052-2642-9010) $ 123,534
(017-3336) (123,534)
(016-056-2626-9010) 118,888
(016-3336) (118,888)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
March 3, 1997
97-316
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bid to Purchase Trucks and
Related Equipment,
Bid No. 96-12-12
I. Background on the subject in chronological order is:
Capital Maintenance and Eauipment Replacement Program has
identified vehicular replacement needs for various departments.
Specifications were developed and along with Request for
Quotations, were sent to twenty-seven (27) truck and body
vendors. A public advertisement was also published in The
Roanoke Times and The Roanoke Tribune.
Bids aporopriately received were publicly opened and read at 2:00
p.m. on December 20, 1996 in the Office of the Manager of Supply
Management.
II. Current Situation is:
Eight (8) bid responses were received. A tabulation of those
responses is attached.
All bid responses were evaluated in a consistent manner by
representatives of the following departments:
Public Works
Fleet Management
Supply Management
Trucks and Related Equipment
Bid No. 96-12-12
Page 2
Bid evaluations are as follows:
Item #1 - One (1) new Cab/Chassis for Bulk-Item Refuse Trucks for
Solid Waste Management/Recycling. The lowest bid meeting
specifications is submitted by Magic City Motor Corporation for a
cost of $35.482.43.
Item #2 - One (1) new Bulk-Item Refuse Body to be mounted on
item #1. Only one (1) bid was received. That bid, submitted by
Cavalier Equipment Corporation meets all required specifications
for a cost of $28.961.87.
Item #3 - Two (2) new Mid-Size Pickup Trucks. One (1) for Solid
Waste Management and One (1) for Billings and Collections. The
lowest bid, submitted by Berglund Chevrolet, Inc., meets all
required specifications at a cost of $12.838.37 per vehicle.
.Item #-4 - One (1) new 3/4 Ton Full Size, Heavy-Duty Pickup Truck
for Parks/Grounds.
The lowest bid, the alternate bid, submitted by
Berglund Ford-Pontiac-Mazda is for a 3/4 Ton Light
Duty Truck. This exception is substantial and cannot
be waived as an informality.
The second lowest bid, submitted by Magic City Motor
Corporation is for a 3/4 Ton Light Duty Truck. This
exception is substantial and cannot be waived as an
informality.
The third lowest bid, submitted by Berglund
Chevrolet, Inc. is for a 3/4 Ton Light Duty Truck. This
exception is substantial and cannot be waived as an
informality.
The fourth lowest bid, the base bid submitted by
Berglund Ford-Pontiac-Mazda meets all required
specifications for a cost of $17.495.25.
Item #5 - One (1) new Full Size ~ Ton Pickup Truck for the Police
Department. The lowest bid, submitted by Berglund Ford-Pontiac-
Mazda meets all required specifications for a cost of $15.918.15.
Trucks and Related Equipment
Bid No. 96-12-12
Page 3
III.
IV.
Item #6 - One (1) new Mid-Size Extended Length Cargo Van for the
Police Department. No bids were received on this item. The
specifications will be reviewed, revised and bid again at a later time.
Item #7 - One (1) new ½ Ton Extended Cab, 4-Wheel Drive Pickup
Truck for Utility Line Services. The lowest bid, submitted by
Berglund Ford-Pontiac-Mazda meets all required specifications for
a cost of $20.486.40.
Item #8 - One (1) new % Ton Pickup Truck for Utility Line Services.
The lowest bid, submitted by Berglund Chevrolet, Inc. meets all
required specifications for a cost of ~.
Item #9 - One (1) new Cab/Chassis for Heavy- Duty Dump Truck
for Utility Line Services. The lowest bid, submitted by Magic City
Motor Corporation meets all specifications for a cost of $51.156.98.
Item #10 - One (1) new 20 Ton Dump Body to be mounted on item
#9. The lowest bid submitted by Truck Body Corporation meets all
required specifications for a cost of $7.138.00.
Item #11 - One (1) new Step Van for Utility Line Services. Only
One (1) bid was received. That bid, submitted by Berglund
Chevrolet, Inc., meets all required specifications for a cost of
$25.713.55.
Issues in order of importance are:
A. Need
B. Comeliance with sDecification,~
C. Funding
Alternatives in order of feasibility are:
City Council authorize the purchase of Trucks and Related
Equipment as follows:
1,
Item #1 - One (1) new Cab/Chassis for Bulk-Item Refuse
Truck from Magic City Motor Corporation for a total cost of
Trucks and Related Equipment
Bid No. 96-12-12
Page 4
10.
Item #2 - One (1) new Bulk-Item Refuse Body to be mounted
on item #1, from Cavalier Equipment Corporation for a total
cost of $28.961.87.
Item #3 - Two (2) new Mid-Size Pickup Trucks from
Berglund Chevrolet, Inc. for a total cost of $25.678.74.
Item #4 - One (1) new 3/4 Ton Full Size, Heavy-Duty Pickup
Truck from Berglund Ford-Pontiac-Mazda for a total cost of
$17.495.25.
Item #5 - One (1) new Full Size % Ton Pickup Truck from
Berglund Ford-Pontiac-Mazda for a total cost of $15.918.15.
Item #7 - One (1) new % Ton Extended Cab, 4-Wheel Drive
Pickup Truck from Berglund Ford-Pontiac-Mazda for a total
amount of $20.486.40.
Item #8. - One (1) new % Ton Pickup Truck from Berglund
Chevrolet, Inc. for a total cost of $14.392.58.
Item #9 - One (1) new Cab/Chassis for Heavy-Duty Dump
Truck from Magic City Motor Corporation for a total cost of
$51,156.98.
Item #10 - One (1) new 20 Ton Dump Body to be mounted
on item #9, from Truck Body Corporation for a total cost of
$7.138.00.
Item #11 - One (1) new Step Van from Berglund Chevrolet,
Inc. for the total cost of $25.713.55.
Need for the requested equipment is to replace
existing equipment to allow for maximum service to
citizens and to provide for appropriate performance of
required duties.
Compliance with specifications has been met by the
vendors recommended in this alternative.
Funding is available in Prior Year Retained Earnings
for Fleet Management and Utility Line Services.
Trucks and Related Equipment
Bid No. 96-12-12
Page 5
Council not authorize the purchase of requested vehicular
equipment.
Need for necessary replacement of vehicular equipment
would not be accomplished.
Compliance with specifications would not be a factor with
this alternative.
Funding designated for requested equipment replacement
would not be expended at this time.
Recommendation:
Council concur with Alternative "A" - authorize the purchase of
Trucks and Related Equipment as follows:
Item #1 - One (1) new Cab/Chassis for Bulk-Item Refuse
Truck from Magic City Motor Corporation for a total cost of
$35.482.43.
Item #2 - One (1) new Bulk-Item Refuse Body to be mounted
on item #1, from Cavalier Equipment Corporation for a total
cost of $28.961.87.
Item #3 - Two (2) new Mid-Size Pickup Trucks from
Berglund Chevrolet, Inc. for a total cost of $25.676.74.
Item #4 - One (1) new 3/4 Ton Full Size, Heavy-Duty Pickup
Truck from Berglund Ford-Pontiac-Mazda for a total cost of
$17.495.25.
Item #5 - One (1) new Full Size % Ton Pickup Truck from
Berglund Ford-Pontiac-Mazda for a total cost of $15.918.15.
Item #7 - One (1) new ~ Ton Extended Cab, 4-Wheel Drive
Pickup Truck from Berglund Ford-Pontiac-Mazda for a total
amount of $20.486,40.
Item #8 - One (1) new ½ Ton Pickup Truck from Berglund
Chevrolet, Inc. for a total cost of ~.
Trucks and Related Equipment
Bid No. 96-12-12
Page 6
CC:
Item #9 - One (1) new Cab/Chassis for Heavy-Duty Dump
Truck from Magic City Motor Corporation for a total cost of
Item #10 - One (1) new 20 Ton Dump Body to be mounted
on item #9, from Truck Body Corporation for a total cost of
$7.138.00.
10.
Item #11 - One (1) new Step Van from Berglund Chevrolet,
Inc. for the total cost of ~.
B. ~ as follows:
$123.534.00 from Fleet Management Prior Year Retained
Earnings account to Fleet Management Operating account
017-052-2642-9010.
~ from Utility Line Services Prior Year Retained
Earnings account to Utility Line Services Operating account
016-056-2626-9010.
C. Re'ect all other Bids.
Respectfully Submitted,
W. Robert Herbert,
City Manager
City Attorney
City Clerk
Director of Finance
Director of Utilities & Operations
Director of Public Works
Manager, Fleet Management
Manager, Utility Line Services
Management & Budget
Manager, Supply Management
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MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 7, 1997
File ~67-144-253
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Carolyn S. Ross, Clerk of Council
Vinton Town Council
P. O. Box 338
Vinton, Virginia 24179
Carolyn B. Wagner, Secretary
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Ladies:
I am enclosing copy of Resolution No. 33290-030397 concurring in the Roanoke Valley
Resource Authodty's one-time grant up to $100,000.00 to Roanoke County for construction
of a community park in the Mayflower Hills section of Roanoke County. The
aboverefemnced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Mary H. Allen
Carolyn S. Ross
Carolyn B. Wagner
March 7, 1997
Page 2
pc:
Allen C. Robinson, Jr., Chairperson, Roanoke Valley Resource Authority,
1020 Hollins Road, N. E., Roanoke, Virginia 24012
John R. Hubbard, Chief Executive Officer, Roanoke Valley Resource
Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of March, 1997.
No. 33290-030397.
A RESOLUTION concurring in the Roanoke Valley Resource Authority's granting
up to $100,000 to Roanoke County for the construction of a community park in the
Mayflower Hills section of the County.
WHEREAS, the Rutrough Road Landfill, located in the Mayflower Hills section of
Roanoke County, served as the Regional Landfill for Roanoke County, the Town of Vinton
and the City of Roanoke for nearly twenty years;
WHEREAS, residents of the Mayflower Hills community and the Roanoke County
Board of Supervisors have requested the Roanoke Valley Resource Authority (RVRA) to
grant up to $100,000 to Roanoke County for the construction of a neighborhood park in the
Mayflower Hills section;
WHEREAS, RVRA is not authorized to expend funds for this purpose under the
Members Use Agreement or the September 27, 1993, Implementation Agreement;
WHEREAS, RVRA can make the requested grant only upon consent of the
participating jurisdictions, i.e. Roanoke County, the Town of Vinton and the City of
Roanoke;
WHEREAS, neither the City of Roanoke nor RVRA has any legal obligation as to
creating a park in the Mayflower Hills community; and
WHEREAS, notwithstanding the City's lack of legal obligation, the City Council
desires to concur in such one-time grant by RVRA for the benefit of the Mayflower Hills
community;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby consents to RVRA's one-time grant of up to
$100,000 to Roanoke County for the construction of a neighborhood park in the Mayflower
Hills section of Roanoke County.
2. The City of Roanoke shall have no further obligation for the construction,
improvement, operation or maintenance of such park.
3. The City Clerk is directed to forward an attested copy of this resolution to the
Clerk of the Roanoke County Board of Supervisors, the Clerk of Vinton Town Council and
the Secretary of the Roanoke Valley Resource Authority Board.
ATTEST:
City Clerk.
March 3, 1997
Report No. 97-322
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Authorization for Roanoke Valley Resource
Authority to Grant to Roanoke County up to
$100,000 One Time Funding for Creation of
Mayflower Hills Community Park
I. Backqround:
no
Aqreement dated July 29, 1975 between the City, Roanoke
County, and Town of Vinton established the Roanoke
Valley Regional Solid Waste Management Board (RVRSWMB)
to establish and operate the previous landfill in the
Mayflower Hills section of Roanoke County. That
landfill ceased to operate on May 14, 1994. Also, that
agreement terminated on July 31, 1995.
Section ll(b) of the above cited agreement reads as
follows:
~When any parcel of land has been fully
utilized for landfill purposes, the parties
hereto agree that appropriate departments of
the various political subdivisions shall be
designated to maintain and operate said land
as a regional recreational facility or area
or any other authorized use for the citizens
of all of the then participating parties.
Only those political subdivisions that desire
to participate shall be required to expend
funds for the maintenance and operations of
said recreational area".
Co
The Roanoke Valley Resource Authority (RVRA) was
established by the General Assembly on January 10,
1992, after agreement by the City, County, and Town to
operate the Smith Gap Landfill.
Do
Subsequent to creation of the RVRA, the following has
occurred:
The filled (used) portion of the Mayflower Hills
landfill property has been donated to the RVRA
along with funding to close the landfill and to
create post-closure care.
Page
II.
The unfilled portion of the Mayflower Hills
landfill has been leased to the United States
Government for the Parkway spur to Explore Park.
The filled portion has been closed (covered and
seeded) and a landfill gas collection system has
partially been installed.
Mayflower Hills community citizens have approached the
Roanoke County Board of Supervisors to express the
community's interest in having a park in their area.
The original plans for the development of that landfill
contained a rendering of possible future recreation
uses once the property had been completely utilized for
landfill purposesl
The Roanoke County Board of Supervisors or their
representatives, have contacted this office (see
attached letter dated January 16, 1997, from the Clerk
of the Board) and RVRA (see attached letter dated
January 27, 1997, from the RVRA Chairman Allen C.
Robinson to Mayor Bowers. All communications ask that
the RVRA fund up to $100,000 in one time fundinq,
throuqh reimbursement to Roanoke County, for creation
of a community park in the Mayflower Hills community.
Current Situation:
A.
Citizens of Mayflower Hills believe they were promised
a park upon the conclusion of landfill activity in
their neighborhood.
Bo
Neither City, County, or Town expressed an interest in
creating and maintaining a park on the previous
landfill property.
Previous landfill property has since been donated to
RVPJt along with funding (and obligation) for closure
and post closure care.
Unfilled (unused) section of the previous landfill
property has been leased to the Federal Government
the Blue Ridge Parkway Spur to Explore Park.
for
E ·
The RVRA has no legal obligation for creating a park in
the Mayflower Hills community.
Citizens of the Mayflower Hills section still maintain
that the citizens of the three valley governments
enjoyed the use of property in their neighborhood for
use of a landfill and contend that they were promised a
park.
Page 3
Ho
RVP~A can provide funding for the park by using funds
transferred to RVRA by the member jurisdictions for use
for closure and post closure activities but only upon
consent by the participatinq jurisdictions, namely, the
City, County and Town.
Roanoke County Administration has assured RVRA that the
County will undertake operation and maintenance of the
park and no further request of funds will be made of
III. Issues:
A. Fairness to the Community
B. Leqal requirement
C. Cost
IV. Alternatives:
no
Roanoke City Council support the request by Roanoke
County and the Roanoke Valley Resource Authority (RVRA)
by consenting for the RVRA to expend up to $100,000 to
reimburse Roanoke County for establishing a park in the
Mayflower Hills section of Roanoke County.
1. Fairness to the community will be supported.
2. Leqal requirement does not exist.
Cost to the City is zero. RVttA will make the
contributions on behalf of the City, County, and
Town.
Bo
Roanoke City Council refrain from consenting for RVP~A
to make a contribution by reimbursing Roanoke County
for establishment of a park in the Mayflower Hills
community.
Fairness to the community will not be supported in
this endeavor.
2. Leqal requirement does not exist.
3. Cost to the City is zero.
Page 4
Recommendation: Roanoke City Council consent for RVRA to
make a contribution of up to $100,000 for the creation of a
park in the Mayflower Hills section of Roanoke County in
accordance with Alternative ~A".
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachments
cc:
Mr
Mr
Mr
Mr
Mr
Mr
Allen C. Robinson, Jr., Chairman, RVRA
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Elmer C. Hodge, Roanoke County Administrator
B. Clayton Goodman, III, Vinton Town Manager
John R. Hubbard, Chief Executive Officer, RVRA
MARY H. ALLEN, CMC
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-200~
FaX (703) 772-2193
BRENDA J. HOLTON
January 16, 1997;
Mr. W. Robert Herbert
Roanoke City Manager
215 Church Avenue, SW
Roanoke, VA 24011
Mr. B. Clayton Goodman,
Vinton Town Manager
P. O. Box 338
Vinton, VA 24179
III
Dear Mr. Herbert and Mr. Goodman:
Attached is a copy of Resolution No. 011497-3 requesting
funding from the Roanoke Valley Resource Authority for a
neighborhood park in the Mayflower Hills community. Also enclosed
is a copy of the Board Report which contains the background of the
issues that led up to this request as well as a detailed history.
This resolution was adopted by the Board of Supervisors at
their meeting on Tuesday, January 14, 1997.
If you need further information, please do not hesitate to
contact me.
Sincerely,
Attachments
cc: John Hubbard, CEO,
Joyce Waugh,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
RVRA
Econ Der Specialist
AT A REGITr-,~R NEETING OF THE BO~RD OF SUPERVISORS OF RO~t'OKE COUNTY~
VZRG'rNZ~, HELD AT THE ROP~NOKE COUNTY ~,DHINZSTI~%TZON
CENTER ON TUESDAY~ JAI~UARY 14~ 1997
RESOLUTION ~ REQUESTING FUNDING FROM THE RO/~NOKE
VALLEY RESOURCE AUTHORITY FOR A NEIGHBORHOOD PARK IN THE
MAYFLOWER HILL COMMUNITY
WHEREAS the expectation for a community park, upon the closure
and capping of the Rutrough Road landfill, was set forth in 1973 to
the Mayflower Hills community in which the landfill was sited and
is now closed; and
WHEREAS the former landfill was originally owned by the City
of Roanoke, the County of Roanoke and the Town of Vinton; and
WHEREAS the city, County and Town donated a portion of the
former landfill to the U.S.A. for the Roanoke River Parkway and the
remainder to the Roanoke Valley Resource Authority; and
WHEREAS locating a park of this type on a former landfill is
no longer possible due to current landfill regulations; and
WHEREAS the Mayflower Hills community has worked with Roanoke
County and Explore to site a smaller, neighborhood park on Explore
property; and
WHEF~AS the community has defined the key elements of the park
as including: a multi-use ballfield with backstop; kiddie
toy~/swings area; picnic shelter with a water fountain, tables,
restrooms and grill area; security lighting; and a half court
basketball play area with one or two hoops; and
WHEREAS the estimated cost of the neighborhood park is
$80,000-$100,000; and
WHEREAS commitments made during the siting of the former
1
landfill are as important as current commitments made during the
recent siting of the existing landfill;
THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. That the Roanoke Valley Resource Authority is hereby
requested to provide the funds for the Mayflower Hills neighborhood
park in the amount of $80,000-$100,000 from funds set aside by the
RVRA to close out the Rutrough Road landfill, and
2. That the Roanoke County Parks and Recreation Department
will be responsible for design and construction of the neighborhood
park, and
3. That the County Administrator and his staff are directed
to meet with the Roanoke Valley Resource Authority to provide
information and assistance in the implementation of this
resolution, and
4. That the Clerk to the Board mail copies of this resolution
to the Roanoke Valley Resource Authority, and
5. That the Clerk to the Board forward copies of this
resolution to the city of Roanoke and the Town of Vinton.
On motion of Supervisor Nickens to adopt resolution as amended
and to forward copies to the City of Roanoke and Town of Vinton,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
CC:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
File
John Hubbard, CEO, Roanoke Valley Resource Authority
-Joyce W. Waugh, Econ Dev Specialist
W. Robert Herbert, Roanoke City Manager
B Clayton Goodman, III, Vinton Town Manager
ACTION NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA I~'F..LD AT TI:IE. ROANOKE COUNTY ADMINISTRATION CENTER
~ ~Ianuary 14, 1997
~ Request that the Roanoke Valley Resource Authority fund a
neighborhood park in the Mayflower Hills community
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Listed below is a brief background of the issues that led up the this request. A more detailed history
is attached (A TT,4 CttMF_,NT A).
- Roanoke City recognized the need for a new regional landfill and took the lead ha a search for a
site. They looked a~ sites in both the City and County and determined that the most suitable site was
land on Rutrough Road, adjacent to the Blue Ridge Parkway. The City also requested road
improvements to Rutrough Road.
- The residents in the Mayflower Hills neighborhood were strongly opposed to the landfill being
located in their community, voiced their opposition and filed suit to stop the landfill. The City hired
Thompson and Litton to do engineering work and soils analysis.
1973
- Thompson and Litton presented to the residents in the Mayflower Hills Community a
comprehensive plan for a park that would be created after the landfill was closed (dTTACttMENT
B). The proposed park would cost between $3 and $4 million in today's dollars. Among the
amenities planned for the park were:
* ice skating rink
* horse stables
* extensive recreation fields
* Boat dock and marina
restaurant, lodge
9 hole par 3 golf course
The Roanoke Valley Solid Waste Management Board established
1974.1975
- Roanoke City Council adopted a resolution approving the landfill plans. Roanoke County did not
adopt a similar resolution.
- an agreement between Roanoke City, Roanoke County, and the Town of Vinton is authorized
involving the landfill's ownership.
- Plans move forward for Explore ?ark and the Blue Ridge Parkway Spur to be located on the closed
landfill. The residents of Mayflower Hills remind the Landfall Board of the promise of a park to be
constructed for their community at~er the landfill closes.
- The City of Roanoke, the County of Roanoke and the Town of V'mton donate landfill property for
construction of Explore Park.
SUMMARY O1, INFORMATION:
The residents in Mayflower Hills have graciously agreed not to pursue the original plans for an
elaborate park in their community as promised, and are instead requesting a much smaller, less
expensive, neighborhood park located between the church and the landfill entrance. This will result
in substantial savings to the localities involved in the old landfill and the Roanoke Valley Resource
Authority who governs the new landfill. Explore Park has agreed to designate or donate land for
such a park and has assisted in locating a suitable site on Explore land. A site has been identified on
the former ACRES/Payne Farm.
Staff discussed this situation with the Roanoke Valley Resource Authority in 1994. County staff
worked with the neighborhood to develop a consensus of elements for the neighborhood park, They
include:-
* multi-use ballfield with backstop
* kiddie toys/swings
* picnic shelter with a water fountain, tables
* restrooms and grill area; security lighting
* a haft court basketball play area with one or two hoops
la comparison to the original commitment to the residents in Mayflower Hills, construction costs for
a smaller neighborhood park is estimated at $80,000 to $100,000 instead of $3 to $4 million dollars
for the original park envisioned in the 1970's. A rough layout drawn by a resident, with community
comments and ~howing some of the key elements is attached (ATTACt'13,tF_,NT C).
Roanoke County supports the request of the Mayflower Hills neighborhood and has taken the lead
in requesting that the Roanoke Valley Resource Authority agree to fund this park. The
neighborhood is located in Roanoke County and we should ~llfil the commitment made to them over
20 years ago when the Rutrough Road landfill was constructed.
None. The attached resolution recommends that funds for this project be authorized from funds set
aside by the authority to close out the Rutrough Road landfill.
STAFF RECOMMENDATION:
Staffrecommends that the participating localities in the Roanoke Valley Resource Authority honor
the commitment made to the residents of Mayflower Ir. fils when the old landfill was sited to construct
a park after the landfill was closed. Staff'therefore requests the following:
1.) The Board of Supervisors adopt the attached resolution to the Roanoke Valley Resource
Authority requesting funding of the Mayflower Hills neighborhood park, and
2.) The Board authorize County staffto deliver the resolution to the Resource Authority at its next
scheduled meeting to provide background information and clarification.
Respectfully Submitted by:
W augh
E~onomic Development Specialist
Approved by:
Elmer C. Hodge
County Administrator
ACTION
VOTE
Approved (x) Motion by: Marry C. Nickens to No Yes Abs
Denied (). ~pDrove resolution as amended Eddy X
Received ( ) and forward copies to city of Harrison ~
Referred ( ) Roanoke and Town of Vinton Johnson__ K
To ( ) Minnix X
Nickens X
CO:
File
John Hubbard~ CEO, Roanoke Valley Resource Authority
Joyce W. Waugh, Econ Dev Specialist
W. Robert Herbert, Roanoke city Manager
B. Clayton Goodman, III, Vinton Town Manager
A TTA CHMENT
HISTORY OF TFIE NEIGI:ffiORHOOD PARK
MAYFLOWER
1973:
Discussion ofa re~onal landfill begins as City recognizes a g~owing need to
identify and site a new landfall.
Landfill selection committee is appointed to participate in determining a site
for a regional landfill facility in southeast area. A site is identified that is
located adjacent to Blue Ridge Parkway and Roanoke River in Roanoke
County. This particular site is a location where neighborhood children were
allowed, by the owner, to play for many years.
Improvements to Rutrough Road recommended (City Resolution #20578).
County Board requested Vir~nia Department of Highways to improve
Ruttough Road (2.6 miles).
Citizens in the Mayflower Fiills neighborhood continue to voice opposition
IlLLalrO_fi!l in their area, file suit to attempt to stop siting of landfill. Cecil
Bollinge~s name is mentioned in County Board minutes as a citizen
representative against the landfill~ and Charles Osterhoudt's name is mentioned
as representing the Mayflower Civic Club.
Citizens learn of elaborate plans to create a large park at a presentation.
Park to include: ice skating rink, horse stables, extensive recreation fields,
boat dock and marina, restaurant, lodge, 9 hole par 3 golf course and other
features after landfill closes (closure estimated to be 20 years after opening).
Plan dated Sept. 1973, Sheet 18 of Roanoke Valley Regional Landfill by
Thompson and Litton.
Residents recall meetings in their homes and neighborhood regarding the
parJi._There was a commitment to give something back to the neighborhood
after the landfill closed. One family moved away for a number of years and
returned to their home close to the time of the la~dfilYs closing to enjoy the
amenities, i.e. boat dock and marine, of the park.
The Roanoke Valley Solid Waste Management Board was established.
Land is purchased for landfill (Ordinance #21141/38-434).
1974:
1975;
1985:
1987:
1988:
1990:
1992:
1993:
City. Council. by Resolution 21602. dated 17th day of June. 1974. approves
~ plans dated September 1973, as amended (dealing with method of
operations).
A three-party a_m-eement between Roanoke City.. Roanoke County_ and the
Town of Vinton is authorized among the three governments involved in the
landfill's ownership.
l~a the early stages of a community, planning process for Explore Park.
~ome citizens mention that a park is planned on the landfill when it closes,
giving the impression that the park was in return for the landfill having been
located there. A copy of the plan is produced by a citizen. (Some similarities
identified between Explore's first concept for planning on the landfill and
features found in the 1973 landfill recreation plan.)
Blue Ridge Parkway Spur is authorized as a demonstration project by
Congress in the 1985 Highway Bill, known as the Roanoke River Parkway
in the Federal Highway Surface Transportation Act of 1985. After several
years of study and environmental assessment, the location of thc Parkway Spur
is determined to be the nnfilled area of the Roanoke Regional Landfill,
City. County_ and Town begin talking about landfill expansion and
possibility of using area A, formerly reserved for protection as a watershed.
Roanoke County. begins landfill siting process for new landfill through the
assistance of residents from the county.
Plans for the Parkway Spur and its coordination result in several meetin_os
held by Federal Highway Administration regarding the life expectancy of the
landfill and closure plans.
It is learned that construction of the Parkway will be delayed at an open
house on the final environmental impact statement for the Parkway Spur. No
construction will be~n until 1994 when the Spur was to be completed.
In a commnnity meeting with Mayflower Hills residents, the dilemma of the
delayed construction schedule for the Parkway Spur generates discussion
about possible use of Rutrough Road, the need for road improvements and the
necessity of a temporary Parkway Spur. The neighbors also ask what the
Landfill Board and area governments are going to do about the
i~eighborhood park they were promised would be there after the landfill
l:losed.
1994:
The community_ meets two more times with Roanoke County_
r~preaentatives~ and guests from the Landfill Board and Virginia
Department of Transportation on the road widening. Several property
owners donate right-of-way to see the project completed. Citizens are given
reassurance that closure and post-closure care will be completed in a 6mely,
efficient manner and that ground water will continue to be monitored.
Citizens ask about the neighborhood park. A separate meeting is held on the
neighborhood park.
Parks and Recreation are asked about the park, what it might cost (at least
$60,000 without land costs) and about basic elements. They perceive it to be
like a Bonsack Park.
Some discussion takes place with the Roanoke Valley Resource Authority,
no commitment, many other issues are before this one, i.e. closure, parkway
alig~ment.,'f~l material, deeds/management of the filled/unfilled portions.
Citizens provide the parameters for the neighborhood park. No longer do
they expect the elaborate landfill park plan, rather they would like a small park
located between the church and the landfill entrance. They would like a park
with playground equipment, picnic shelter and tables, a standard ballfield with
backstop, room for parking and optional rest rooms and tennis court ("like Mt.
Pleasant School"). The citizens did not, at first, want the park to be managed
and maintained by Roanoke County where it would be located, but
reconsidered the idea when liability issues arose. Citizens designed park and
its elements.
1995:
(~itizens continue to ask about the park, where it will be, if it will be.
Related facts and issues:
· The landfill is no longer a suitable location for the neighborhood park.
· Explore is willing to donate land for the park. Land identified within the
parameters is too steep, too far offthe main road or too close to the church.
· Expectations continue.
· Citizens are still willing to work to design park.
· Cost and source of funds is not yet determined.
Residents hope to cash in 23.year-old pledgp
e~dured
decades of
landfill
traffic, he
believed his
patience
would pay
off with a
park,
Aa Charles ROANOKE COUNT~ PROMISE on the Roanoke River, a restaurantl a
to convert a landfill into a nine-hole golf course, tennis courts and a
nature trail.
JANEL RHOOA
Staff
community park was never put
down onpaper, i/13/~?
By CHRISTINA NUCKOLS
STAFF WRITER
Charles Greer smoothed the wrinkles
from a 23-year-old blueprint spread
across his kitchen table.
The plan showed an elaborate
regional park complete with an ice skat-
ing rink, horse stables and a show ring,
baseball fields, a boat dock and marina
Pledge
FROM PAGE C1
the first sign of a park.
The Roanoke County Board of
Supervisors will revisit the issue at
its meeting Tuesday. The queslion
of what to do about the broken
promise has been raised and
dropped with regularity in recent
years.
This time, Greet is optimistic
that something will be accom-
plished. However, the big questions
-- who will pay for it and how much
it will cost -- remain unanswered.
Before the land was sold for the
landfill, farmer M.S. Thomas per-
mitted neighborhood children --
including young Greet -- to play
ball in one of his fields.
Losing a ball field was the least
of the neighbors' wonies when the
landfill arrived. They didn't want
garbage trucks trundling up and
down Rutrough Road, which had
been rerouted, creating a dangerous
curve when an ovelpass was con-
structed for the Blue Ridge Park-
way. They also worried that the
landfill would etd'act ilIegal dump-
ing along the road -- a fear that
proved to be legitimate.
"It seems like we've gotten the
tail end of everything ever sil~e I've
lived out here," said Greet. a resi-
dent since the 1940s. "It was rough.
We sacrificed a lot, I couldn't back
out of the driveway on account of
the trucks. The neighborhood really
paid for the landfill."
In return, the community was
promised a park, but that promise
was never part of a contract.
Charles Osterhouth, the attor-
ney who represented Rutrough Road
residents in a lawsuit to hal the
landfill that went all the way to the
Virginia Supreme Court, said part of
the problem was that conditions
zoning did not exist in the s~are in
the 1970s. The plans for the park
could not be made a requirement of
the rezoning for the landfill. Still.
Osterhoudt said city and county
officials were specific enough about -
the park to create a moral obligatiou.
"There. definitely were specific
representa,ons made by officials
about the use of the land after the
landfill was gone," he said. "Failure
lo deliver a park out there would be a
breach of public trust in my humble
opinion."
People living on Rutrough Road
said they have always been skeptical
about the promised park.
"No government facility ever
carries through on their promises
unless you hold them to Iht grind-
stone, and you have to get real nasty
about it and kick up your heels," said
Cecil Bollinger, who was president
of the Mayflower Civic Club in the
"We were asking the same
questions 20 years ago," added
Donald Leffell. "'What kind of
money has been set aside for this?'
The best answer we could get was 'It
is proposed.'"
Local residents believe the obi -
gallon for the park Passed from the
Roanoke Valley Solid Waste Man-
agement Board, which opera,ed the
Greer first saw the plan in 1973. City
and county officials' search for a new
landfill had zeroed in on a farm on
Rutrough Road. He and his neighbors in
the adjacent Mayflower Hills neighbor-
hood were hon~fied.
The plan was produced at a meeting
to show the community what would be
done with the property once the landfill
was closed. The last load of garbage was
dumped there nearly three yeah ago. but
Greet and his neighbors have ye~ to~ s.e~
PLEASE SEE PLED~IE/C4
}hole i~:edsd°a~y
will see new plans: for a scaled-down
park and discuss how it can be
accomplished ....
Like his constituents, N ckens
be eves the estimated $100,Q00 fort
the park should come from thel
resource authority. Executive Di,~c-I
tot John Hubbard said his organ za-
lion is under no obligation to fim~nce I
the park because the city, county'and ]
town of Vimon never made a forma
decision to create one. However, he
said the authority w6uld consider-~
request for funding from the county.
Hubbard said the money wou
need to come from a $6 milfi~n
account earmarked for engine~ring,I
leachate collection and othe~'$ostsl
that must be Paid on the old landg, ll
for the next 30 years. He said there st
enough money in that fund now, buh
added that unexpected
crop uI
generally are exbens~ve.
The authority would n'~t'
st , asked to donate land
couldn t back out,of, . because the Rutrou
the driveway on
account of the trucks.
The neighborhood
really paid for the
landfill.'
Rutrough Road landfill, to thc
Roanoke Valley Resource Authori-
ty, which is iff charge of the Sm th
Gap andfill in uae today,
The resource authority made a
written agreement with Bradahaw
residents to provide $10000 annu-
ally for community improvements.
That agreement is a legacy of the
bad feelings left behind on Rutrough,
Road, but it also is reviving
demands to make good on those old
promises.
Vinton Supervisor Harry
is too hilly. Nickens said the'~dja-
cent Explore Park is willih'g
donate land nearby for the park.
O~eer and his neighbors
pleased with the plans for
smaller park, which calls for
ground equipment, a picnic
with tables and an unlit, ball fiel~.
But even some MayfloweF H Is
residents say the park should ~0~ be
built until a study is done to deter-
mine the number of potential users.
"it seems to me like it's a waste
of money when everybcMy go~ to
Mount 'Pleasant park," Leffell Said,
noting that the number of children in
the neighborhood has dropped over
the past 20 years
However, another resic~ent.
Louise Hunhiy, said the ligh cd
fields at Mount Pleasant are always
occupied by recreation leagues;,,,
'~he hometown kids just need a
place to play," she said. "[ Would
like, to see ~ neighborhood'park,}
We re not ~ldng for~too much:"'
I
RECEIVED
JAN 3 0 1997
MAYOR'S OFFICE
ROANOKE VALLEY RESOURCE AUTHORITY
January 27, 1997
The Honorable David A. Bowers
Mayor of the City of Roanoke
City of Roanoke Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear Mayor Bowers:
On January 22, 1997, the Roanoke Valley Resource Authority received a request from Mr.
Elmer Hodge, Roanoke County Administrator, on behalf of the Roanoke County Board of
Supervisors, to contribute funds for the construction of a neighborhood park in the vicinity of the
closed Rutrough Road Regional Landfill. The Roanoke Valley Resource Authority is not currently
authorized to expend funds for this ptupose under the Members Use Agreement or the September
27, 1993, Implementation Agreement. However, the Resource Authority's Board of Directors did
approve the attached resolution with the condition that the expenditure be authorized in writing by
the City of Roanoke, County of Roanoke and the Town of Vinton.
On behalf of the Roanoke Valley Resource Authority, I am requesting written authorization
from the City of Roanoke on concurrence with the request for a grant to Roanoke County from the
Post Closure Care Account in an amount not to exceed $100,000.
Sincerely,
Allan C. Robinson, Jr., Chairman
Roanoke Valley Resource Authority
Attachment
1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056
RESOLLrrlON No. RA~-22~
A RESOLUTION AUTHOI~7/NG THE GRANTING OF CERTAIN IDENTIlaIED
FUNDS TO ROANOKE COUNTY OR OTHER APPROPRIATE DESIGNATED
ENTITY TO BE USED FOR A NEIGHBORHOOD PARK IN ~ VICIKITY OF
THE CLOSED RUTROUGH ROAD LANDFILL, SURIECT TO AND UPON
CERTAIN TERNL~ AND CONDITIONS.
BE 1T RESOLVED by the Roanoke Valley Resource Authority that the Authority hereby concurs
in the proposed neighborhood park in the vicinity of thc closed Rutrough Roed Landfill as generally set
forth in the January 14, 1997, report to the Roanoke County Board of Supervisors on tiffs subject and,
mbject to specific writ~n authorization for such expenditure from the City of Roanoke, thc Co-nty of
Roanoke, th~ Town of Vinton, and to the extent necessary, thc Roanoke Valley Regional Solid Waste
Managemellt Boal'd ('Boa-rd"), il~l'dln~ ideofificatioll of the Post-Closme Care Account as the source
of funds consisting of monies previously transferred from the Board to the Authority, the granting of
up to $100,000.00 to Roanoke County or other appropriate designated public or governmental entity
for such purpose is hereby approved.
Mr. Ramt ~ a motion to approve resolution RA97-221, authorizing the gr~nting of certain
i&-mified fuuds to Romolm County or other appropri~ d~igmmd public or gov~,,amml entity to be
used for · mighborhood park in tl~ vicinity of tiz closed Rutrough Road Landfill, subject to and upon
cet..in tenm and conditions, seconded by Ms. Hyatt. and carried by th~ following recorded vote:
NAYS: Non~
ABSENT: Mr. Porterfield
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #5-60-76-83-236
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33291-030397 amending and reordaining certain
sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of
$23,983.00 in connection with acceptance of funds from the Department of Criminal
Justice Services, Forfeited Assets Sharing Program. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Director of Finance
March 7, 1997
Page 2
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
James L. Viar, Acting Chief, Police Department
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33291-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
AoDropriations
Public Safety $ 1,807,974
Forfeited Asset Sharing Program (1-2) ........................ 70,286
Revenue
Public Safety $ 1,807,974
Forfeited Asset Sharing Program (3) .......................... 70,286
1) Expendable Equipment
< $1,000 (035-050-3302-2035) $ 5,000
2) Other Equipment (035-050-3302-9015) 18,983
3) State Grant Revenue (035-035-1234-7133) 23,983
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATrEST:
City Clerk.
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
March 3, 1997
97-402
S~b j ec t:
Forfeited Asset Sharing Program
Co---onwealth of Virginia
ao
Bo
Co
Do
Virginia General Assembly passed State legislation in 1991,
18.2.249 COV, which allows local law enforcement to seize
and have forfeited property connected with illegal narcotics
distribution. The law also makes it possible for police
departments to receive proceeds from these forfeited
properties.
A~ for an equitable share of the property seized
by local law enforcement must be made to the Department of
Criminal Justice Services, Forfeited Asset Sharing Program
certified by the Chief of Police as to the appropriate
agency and representative to receive the property.
~r_Q~Le~LK~ (including funds shared with State and local
agencies) may be used ~ for the purpose stated in the
application, i.e., Law Enforcement Use-Purchase Equipment.
The Department of Criminal Justice Services requires
participants in the Forfeited Asset Sharing Program to
submit an annual financial statement of receipts and
expenditures related to the program, certifying that the
proceeds were used for law enforcement purposes.
II. Current Situation:
ao
Police Department receives additional funds periodically
from the State asset sharing program.
Bo
~Jdi~CglU~kC~i action is required to accept additional funds
to be dispersed in accordance with provisions of the
program.
Revenues collected through February 4, 1997 for this
are ~ and deposited in Grant Account Number 035-
035-1234-7133. Current revenue estimated is S46.303.00.
Funding received in excess of the estimated revenue which
totals ~ needs to be appropriated at this time.
III. Issues:
A. Need
B. Funds Availability
IVo ~:
A°
Bo
~J~ accept funds from the Department of Criminal
Justice Services, Forfeited Asset Sharing Program and
authorize the Director of Finance to establish appropriate
accounts so that funds can be expended in accordance with
program requirements.
Need exists to provide additional funds and equipment
to enhance undercover narcotics control
investigations.
Funds availability will be determined by the quantity
of assets seized as a result of narcotic
investigations and forfeited through the Forfeited
Asset Sharing Program.
~i~L_C_QII~ reject assets from the Department of Criminal
Justice Services, Forfeited Asset Sharing Program and not
authorize Director of Finance to establish appropriate
accounts for such assets.
Need for supplemental funds enabling increased
effectiveness of undercover drug enforcement will not
be met.
Subject:
Forfeited Asset
Mayor and Members of Council
Sharing Program Commonwealth of Virginia
Page 3
2 o
Funds will not be applied for or received from the
Forfeited Asset Sharing Program.
IV.
Recommendation is that Council approve alternative "A"
accept assets from the Forfeited Asset Sharing Program and:
A. ~ $18,983.00 to the following grant fund
account:
1. Capital Outlay/Other Equipment (035-050-3302-9015)
B. ~ $5,000.00 to the following grant fund
account:
1. Expendable Equipment (<$500) (035-050-3302-2035)
C. Increase the revenue estimate for this grant by
$23,983.00.
to
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:MDH/tp
cc:
City Attorney
Director of Finance
Director of Administration/Public Safety
Mery F. Perker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sendra H. Eakin
Deputy City Clerk
March 7, 1997
File #60-70-132-262-354
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, March 3, 1997,
the Mayor advised that some localities have installed an additional non-emergency three
digit telephone number (311), and inquired as to whether the matter is under consideration
by the City of Roanoke. The City Manager was requested to provide a briefing report.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Rose M. Woodford, Executive Secretary, City Manager's Office
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File ~60-70-262-354
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33292-030397 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing funds for an increase in
the revenue estimate for EMS billings and the E-911 Telephone Surcharge Tax, to cover
Fire-EMS and Communications Department costs. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D, Grisso
Director of Finance
March 7, 1997
Page 2
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief of Fire and Emergency Medical Services
Kit B. Kiser, Director, Utilities and Operations
Ronald L. Wade, Acting Manager, Communications Department
Dana D. Long, Chief, Billings and Collections
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33292-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996;97 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Am)ror)riations
Public Safety
Emergency Medical Services (1-4) ...........................
Public Works
Communications (5) ......................................
Revenue
Other Local Taxes
Telephone Surcharge Tax (6) ...............................
Charges for Services
Public Safety (7) .........................................
1) Regular Employee
Wages
2) Overtime Wages
3) Temporary Employee
Wages
4) FLSA Overtime
Wages
5) Overtime Wages
6) Telephone Surcharge-
E911
7) Emergency Medical
Services
(001-050-3521-1002)
(001-050-3521-1003)
(001-050-3521-1004)
(001-050-3521-1005)
(001-050-4130-1003)
(001-020-1234-0228)
(001-020-1234-0854)
18,873
59,000
37,265
22,000
28,000
28,000
137,138
$ 37,441,665
1,893,748
$ 24,120,826
2,228,218
$ 48,474,356
694,000
$ 5,273,148
1,353,138
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
March 3, 1997
Council Report iq 97-403
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Public Safety Departmental Supplemental Funding Request:
I. Background:
Ao
Fire and EMS Department - On August 27, 1996, Emergency Medical
Services (EMS) personnel were shifted to the department's 24-hour shifts
(56 hour dutyweek). This change was made to enhance overall department
service levels. By utilizing the 56 hour per week assignment, personnel
provide an additional 11 hours on the job each week without overtime. Pay
upgrades of EMS personnel to include firefighting activities were also
completed.
Communications Department - Communications personnel are mandated to
received annual training in CPR, Virginia Criminal Information Network
(VCIN), Emergency Medical Dispatch (EMD) re-certification, and attend
various City sponsored staff training and meetings. This training is
required to enhance and maintain the service level provided to those in need
of emergency services.
Iio
Current Situation is:
Fire - EMS expenditures will exceed budgeted amounts by year end as a
result of:
Placing EMS personnel on 24-hour shifts ($ 88.138~. These costs
provide for FLSA mandated overtime. The FLSA allows a 53 hour
per week schedule with half-time overtime paid for hours above 53.
Fire and EMS uses a 56 hour per week schedule. Additional costs
are three pay grade 8 (EMT) to grade 11 Firefighter/Paramedic
upgrades, and nine pay grade 8 (EMT) to grade 10 Firefighter/EMT
upgrades.
Honorable Mayor and City Council
Council Report # 97-403
Page 2
Overtime for EMS coverage during regularly scheduled leave and
fire academy training ($ 49.000). EMS ambulance staffing requires
a minimum of an EMT and Paramedic. With five (5) full-time
staffed ambulances and thirty (30) personnel employed in EMS,
overtime is necessary to maintain staffing during periods of leave, or
during on-duty training, such as the fire academy.
Communications expenditures will exceed budgeted amounts by year end
as a result of:
Emergency Dispatcher overtime ($ 28.000). Dispatchers are
required to maintain their certification as an EMD, which requires
fill-in personnel during classes. Additional training requirements
such as CPR certification and VCIN training have required additional
overtime which was not funded in the current budget.
Co
R~ by both departments, in excess of current estimates, are
available to cover these costs.
III. Issues in order of importance are as follows:
A. Public Safety
B. Legal
C. Customer Service
D. Funding
IV. Alternatives in order of feasibility are:
Ao
CRV Council approve an increase in the revenue estimate for EMS
billings to cover the Fire - EMS costs, and auurove an increase in the
revenue estimate of the E-911 Telephone Surcharge Tax to cover
Communications costs.
Public Safety proper staffing levels are maintained for city-wide
ambulance services and handling of emergency telephone calls.
Honorable Mayor and City Council
Council Report It 97-403
Page 3
Legal issues involving meeting Fair Labor Standards Act mandate
for Fire - EMS overtime pay and state guidelines for Emergency
Dispatcher training are resolved.
C, ll,~/ffiffi~j~ is enhanced through fire suppression training for
EMS personnel, and competent handling of emergency telephone
calls will be maintained.
Fundin2 is available from higher than anticipated revenues from
EMS billings and the E-911 Telephone Surcharge Tax.
City Council NOT authorize the increase in the revenue estimate for
EMS billings to cover Fire - EMS costs, and NOT authorize the increase
in the revenue estimate for the E-911 Telephone Surcharge Tax to cover
Communications costs.
Public Safety would be compromised as EMS personnel assigned to
fire calls would not have the proper training required to provide fire
suppression services, and Emergency Dispatchers would not receive
proper training to competently handle emergency calls.
Legally, the City would be in violation of the Fair Labor Standards
Act mandating 3 hours of half-time overtime pay for the fifty-six
(56) hour work week (53 hour workweek maximum allowed without
overtime), and state guidelines for Emergency Dispatcher training
would not be met.
Customer Service would be compromised by not maintaining high
quality levels of advanced training for EMS personnel and the lack
of adequate training for Emergency Dispatchers.
4. Fundin2 increase in revenue estimates not required.
Honorable Mayor and City Council Page 4
Council Report # 97-403
RECO~VI1VIENDATION.' City Collncil concur with alternative A and increase
the revenue estimates for EMS billin?~, and increase the E-911 Telephone Tax
to cover the Fire - EMS and Communications Departments' shortfalls.
Accounts: Fire - EMS Department
Revenue
001-020-1234-0854 EMS Billings
Expenditures
001-050-3521-1002 Reg Empl Wages
001-050-3521-1003 Overtime Wages
001-050-3521-1004 Temp Emp Wages
001-050-3521-1005 FLSA Overtime
$137,138
$ 18,873
$ 59,000
$ 37,265
$ 22,000
Accounts: Communications Department
Revenue
001-020-1234-0228 Tele. Surcharge Tax
Expenditures
001-050-4130-1003 Overtime Wages
$ 28,000
$ 28,000
Respectfully Submitted,
W. Robert Herbert,
City Manager
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Safety
Budget Administrator
Communications Manager
Fire - EMS Chief
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Depuly City Clerk
March 7, 1997
File #200-236-304-305
Martin B. Mait
Deputy Director
Virginia Department of
Criminal Justice Services
805 East Broad Street
Richmond, Virginia 23219
Dear Mr. Mait:
I am enclosing copy of Resolution No. 33294-030397 authorizing acceptance of Juvenile
Justice & Delinquency Prevention Act Title V Grant funds from the Virginia Department of
Criminal Justice Services on behalf of the City, in the amount of $20,000.00; and
authorizing execution of any and all necessary documents to comply with the terms and
conditions of the grant and applicable laws, regulations, and requirements pertaining
thereto. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Martin B. Mait
Deputy Director
Virginia Department of
Criminal Justice Services
March 7, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Marion Vaughn-Howard, Youth Planner
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 3rd day of March, 1997.
No. 33294-030397.
VIRGINIA,
A RESOLUTION authorizing acceptance of Juvenile Justice &
Delinquency Prevention Act Title V Grant funds from the Virginia
Department of Criminal Justice Services on behalf of the City,
authorizing execution of any and all necessary documents to comply
with the terms and conditions of the grant and applicable laws,
regulations, and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Juvenile Justice & Delinquency Prevention Act Title
V Grant funds from the Virginia Department of Criminal Justice
Services, in the amount of $20,000.00, as set forth in the City
Manager's report dated March 3, 1997, are hereby ACCEPTED.
2. W. Robert Herbert, City Manager, or his designee, is
hereby authorized to execute any and all requisite documents
pertaining to the City's acceptance of these grant funds and to
furnish such additional information as may be required in
connection with the City's acceptance of these grant funds. All
documents shall be approved by the City Attorney.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File ~60-200-236-304-305
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33293-030397 amending and reordaining certain
sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of
$20,000.00 in State Grant funds in connection with the Juvenile Justice and Delinquency
Prevention Act Title V Project Title "Look and Listen" Communications Program. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, March 3, 1997.
Sincerely, ~)~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Director of Finance
March 7, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Marion Vaughn-Howard, Youth Planner
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33293-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Health and Welfare $ 2,962,099
Juvenile Justice and Delinquency Prevention Act, Title V (1-3) ....... 20,000
Revenue
Health and Welfare
Juvenile Justice and Delinquency Prevention Act, Title V (4) .........
1) Fees for Professional
Services
2) Training and
Development
3) Administrative
Supplies
4) State Grant Receipts
(035-054-8840-2010) $ 4,000
(035-054-8840-2044) 260
(035-054-8840-2030) 15,740
(035-035-1234-7236) 20,000
$ 2,962,099
20,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'I-rEST:
City Clerk.
Roanoke, Virginia
March 3, 1997
Report #97-579
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council
RE:
Acceptance of Grant Award From
Juvenile Justice & Delinquency Prevention Act Title V
Project Title: "Look & Listen" Communications Program
I. BackQround and Current Situation:
The Roanoke City Office on Youth (OOY) submitted a grant application
to the State Department of Criminal Justice Services, for funds from
program titled: "Look and Listen Delinquency Prevention Communications
Program".
"Look and Listen" Delinouency Prevention Communications Progra,~, is
a comprehensive public awareness communication program designed to
educate and bring awareness to our community of recent changes in the
Code of Virginia (Juvenile & Welfare Reform) impacting juveniles and
their families. The program will also impact public awareness of the
consequences of delinquent behaviors/acts.
The Office on Youth will be the lead agency with support from a
volunteer committee composed of youth, interested citizens and
representatives of private/public sector from the community. As part of
the grant application process, the volunteers submitted letters of
commitment to assist The Office on Youth with the
design/implementation of the program.
Letters of Commitment were received from the following individuals:
Thomas H. Miller, Chairman (Youth Service Citizens Board); Melinda
Payne, Citizen; Wanda Cofer, Youth Member; James D. Riddle, Citizen;
LT James Dean, Youth Bureau; Ruth Willson, President (Roanoke City
Central Council P.T.A.); Ann Harman, Executive for Student Services and
Alternative Program; Honorable Philip Trompeter, Chairman (Roanoke
Valley Drug & Alcohol Abuse Council); Angie McPeak, Roanoke Valley
Television, Education Access Channel; Nancy Patterson, City School
Director; Jack Trent, Youth Haven Manager; Gary Conway, Courts
Service Unit 23-A Director; Virginia Hardin, Blue Ridge Community
Services, Prevention Plus; Jack Liddy, Co-Chairman,
Council Report #97-579
March 3, 1997
Page 2
Roanoke Area Youth Substance Abuse Coalition; and Sara Holland,
Director (This Valley Works).
Activities of the proaram will include, but not be limited to:
· Youth will develop and act out plays which dramatize the dangers
of violence and delinquency;
· A minimum of two public service announcements will be
developed and aired by regional television and radio stations;
· Design of a public awareness message to be placed on a billboard;
· Existing Speakers Bureau participants will receive training in how
to infuse information into their presentations on delinquency and
violence prevention, positive youth development and factual
information regarding the recently enacted changes to the Juvenile
Code;
A series of articles regarding personal responsibility and
responsible citizenship, positive youth development, prevention
strategies and recent Code changes will be written and widely
distributed through local newspapers, newsletters, through agency
and private sector mailing lists and information distribution
networks and on the City of Roanoke's web site;
Public Education posters packets and flyers will be posted and
distributed throughout the region at places where youth (especially
high risk youth) congregate and where youth, parents and other
citizens (who are project stakeholders) work, worship, shop and
go to school.
In December 1996, the Office on Youth, via the City Manger's Office,
received official notification of application approval by the Juvenile
Justice and Delinquency Prevention Act Title V in the amount of
$20,000 and $10,000 in-kind services match for a total of $30,000.
The $10,000 in-kind service match is based on rate of pay from the
volunteers which was submitted as part of the grant application. No
local money is required for acceptance of this grant.
Council Report #97-579
March 3, 1997
Page 3
G. Project Bud(~et Summary:
DCJS Funds City
Match (in-
Federal General kind)
Personnel $0.00 90.00 90.00
Consultants 94,000.00 90.00 910,000.00
Travel and Subsistence 9260.00 90.00 90.00
Equipment 90.00 90.00 90.00
Supplies & Other Exp. 915,740.00 90.00 90.00
TOTALS $20,000.00 $0.00 $10,000.00
Issues:
A. Cost to the Cit
B. Funding
C. Prooram Implementation
II.
ill.
Alternatives:
Authorize the City Manaqer or his desiqnen to execute appropriate
document to accept the award from the Department of Criminal Justice.
Cost to the City is not a factor because the local match is in-kind
services from the community.
.Funding will be for the implementation of the program as
designated in the grant application. A grant fund account will be
set up in accordance with the itemized budget.
Proqram implementation will take place only after City Council
accepts the grant. The grant effective dates are from January 1,
1997 through September 30, 1997.
Council Report #97-579
March 3, 1997
Page 4
Do not authorize the City Manaqer or his desiqnee to execute the
appropriate document to accept the award from the Department of
Criminal Justice.
1. Cost to the Cit would not be an issue.
Funding would not be an issue because the program was designed
to be funded through this grant.
Proqram implementation would not be an issue because the
program would not be implemented.
iV.
.Recommendation: It is recommended that City Council concur with Alternative
A, and
Authorize the City Manager or his desiqnen to execute the appropriate
document to accept the award from the Department of Criminal Justice;
in a form approved by the City Attorney's office; and
ApproPriate $20,000.00 in State Grant funds and establish a
corresponding revenue estimate into a grant fund account to be
established by the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/MVH/wbb
Attachment
c: City Attorney
Director of Finance
Office of Management & Budget
Director of Human Development
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 7, 1997
File #60-72-236-246
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33295-030397 amending and reordaining certain
sections of the 1996-97 Consortium Fund Appropriations, providing for appropriation of
additional funds, in the amount of $45,211.00, awarded to the Fifth District Employment
and Training Consortium from the Governor's Employment and Training Department. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Vickie L. Price, Administrator, Fifth District Employment and Training
Consortium
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33295-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDriations
Fifth District Employment and Training Consortium FY96-97 $ 1,443,968
Title II - B (1-14) ........................................... 45,211
Revenue
Fifth District Employment and Training Consortium FY96-97 $ 1,443,968
Title II - B (15) ............................................ 45,211
1) Administrative
Wages
2) Administrative
Fringes
3) Administrative
Travel
4) Administrative
Communications
5) Administrative
Supplies
6) Administrative
Insurance
7) Administrative
Miscellaneous
8) Training Wages
9) Training Fringes
(034-054-9765-8350) $ 8,900
(034-054-9765-8351) 2,154
(034-054-9765-8352) 100
(034-054-9765-8353) 75
(034-054-9765-8355) 100
(034-054-9765-8356) 100
(034-054-9765-8360) 75
(034-054-9765-8050) 25,752
(034-054-9765-8051) 6,375
10) Training Travel
11) Training
Communications
12) Training Supplies
13) Training
Insurance
14) Miscellaneous
15) Title II - B Revenue
(034-054-9765-8052) $ 525
(034-054-9765-8053)
(034-054-9765-8055)
175
425
(034-054-9765-8056) 175
(034-054-9765-8060) 250
(034-O34-1234-9765) 45,211
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage,
ATTEST:
City Clerk.
March 3, 1997
# 97-583
Monorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Appropriation of funding for the Fifth District
Employment and Training Consortium
An
The Fifth District Emnloyment and Training Consortium
(FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
Bo
The FDETC serves eligible reside~s in the counties of
Alleghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. This agency serves two nrimarv cli$~t populations:
the economically disadvantagsd as determined by income
guidelines set by the U.S. Dept. of Labor (under Titles
II-A, II-C and the Summer Youth Employment Program) and
~ who have been laid off from
employment through no fault of their own (under Title
III)
D°
The City of Roanoke is the Grant recinient for FDETC
~Q~i~. City Council must appropriate the funding for all
grants and other monies the FDETC receives.
II. T N
Governor's EmDlo_vment and Training Denartment (GETD) has
sent to the Consortium ' Aw and adjustments for
programs which include on-the-job training, work experience,
job related education, classroom training, and remedial
education in the following amounts:
Honorable Mayor and Members of City Council
Page 2
March 3, 1997
Title II-B Carry-In Funds - Summer Youth Employment
Program - S45.211.00.
(Notice of Award - 96-03-17), will be used to cover
start up costs associated with the 1997 Summer
Youth Employment program which will provide
remedial education, academic enrichment, work
experience with payment of wages, training,
counseling, and other benefits for youth.
III.
B. Fundin~
C. Timin~
IV.
AnDropriate the FDETC's additional fundin~ totalinq
~ and increase the revenue estimate by $45,211.00
in accounts to be established in the Consortium fund by the
Director of Finance.
Pro~ram Operations - Planning and preliminary
contracting activities will be initiated, ensuring
timely program implementation.
Fundin~ - Funds are available from the Grantor agency
as indicated at no additional cost to the City.
Timing - Immediate action will allow programs to be
implemented and completed within planned time frames,
March 1, 1997 through September 30, 1997.
B. Do not aDDronriate the FDETC's fundinq
totaling ~
Program Onerations - Planning and preliminary
contracting activities would be delayed or
never initiated.
~ - Funds currently available to initiate
these efforts may be rescinded and redistributed to
other localities.
Honorable Mayor and Member of City Council
Page 3
March 3, 1997
Timing - Delay will cause late or failed start-up
of programs and possible under expenditure of
available funds.
RECOMMENDATION
Approve Alternative A:
Appropriate the FDETC's fundinq totaling S45.211.Q0 and increase
the revenue estimate by $45,211.00, in accounts to be
established in the Consortium fund by the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/VLP:wc
CC:
Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
cIrr OF R ANOK
Office of the C,ty Clerk
Maw F. Parker, CMCIAAE
City Clerk
8andra H. Eakin
Deputy City Clerk
March 7, 1997
File ~0~72-236-304-305-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33296-030397 amending and reordaining certain
sections of the 1996-97 General and Grant Fund Appropriations, providing for
appropriation of Comprehensive Services Act (CSA) Supplemental Allocation funds, in the
amount of $1,578,571.00. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, March 3, 1997.
Sincerely,
Mapj F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Director of Finance
March 7, 1997
Page 2
pc;
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Corinne B. Gott, Manager, Social Services
Jack E. Trent, Acting Manager, Juvenile Detention Home
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33296-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 General
and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 General and Grant Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
General Fund
ADDroDriations
Health and Welfare
Comprehensive Services Act (1) ..............................
CSA Administrator (2) ......................................
Health Department (3) ......................................
Public Safety
Juvenile Detention Home (4) ................................
Youth Haven I (5) .........................................
Nondepartmental
Transfers to Other Funds (6). ................................
$22,188,328
7,901,758
38,875
1,027,349
$37,339,571
862,257
461,265
$55,426,437
55,461,635
Revenue
General Property Taxes
Personal Property Tax (7) ...................................
Grant-in-Aid Commonwealth
Welfare (8-11) ............................................
$62,694,552
18,881,852
$35,706,693
14,987,728
Grant Fund
AoDrooriations
Health and Welfare $ 2,983,609
Project FOCUS FY96-97 (12) ................................ 41,510
Revenue
Health and Welfare
Project FOCUS FY96-97 (13) ................................
1) Residential, Private
Mandated
2) Regular Employee
Salaries
3) Subsidies
4) Reimbursements
5) Reimbursements
6) Transfer to Grant
Fund
7) Current Year Personal
Property Taxes
8) Cost Allocation Plan
9) CSA - State
Supplemental
10) CSA - State
Administration
11) CSA - Administration
School Share
12) Regular Employee
Salaries
(001-054-5410-3171) $ 2,131,475
(001-054-5411-1002) 20,795
(001-054-5110-3700) (61,583)
(001-054-3320-8005) (35,000)
(001-054-3350-8005) (15,000)
(001-004-9310-9535) 41,510
(001-020-1234-0130) 457,852
(001-020-1234-0690) 31,469
(001-020-1234-0692) 1,578,571
(001-020-1234-0693) 430
(001-020-1234-0695) 13,875
(035-054-5157-1002) 41,510
41,510
13) CSA - Local Revenue (035-035-1234-7239)
$ 2,983,609
41,510
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
March 3, 1997
Report #97-584
Honorable Mayor and Members of City Council
Roanoke, VA
Dear Mayor and Members of Council:
SUBJECT: APPROPRIATION OF COMPREHENSIVE SERVICES ACT
SUPPLEMENTAL ALLOCATION FUNDS
I. BACKGROUND
Comprehensive Services Act (CSA) for At-Risk Youth and
Families established effective July 1, 1993, is a pool
of state funds to be expended for public or private
non-residential or residential services for the
targeted population of at-risk youth and their
families.
CSA defines the mandated target population to be served
as:
Children/youth placed for the purposes of special
education in approved private school educational
programs;
Handicapped children/youth are placed by local
Social Service agencies or the Department of
Juvenile Justice in:
2.
3.
4.
private residential facilities
private, special day schools
foster homes
child-caring facilities
· Children foster care services are provided to:
prevent foster care placements
children entrusted to Social Service agencies
by their parents or guardians
children committed to agencies by any court
Tarqeted, but non-mandated, groups of children/youth
who can receive services through the CSA are:
Children placed by a juvenile and domestic
relations court, in a private or locally operated
public facility or non-residential program, and
Honorable Mayor and Members of City Council
Page 2
March 3, 1997
Children committed to the Department of Juvenile
Justice and placed by it in a private home or in a
public or private facility.
Fundinq formula used for computing the FY base
allocation includes: (Attachment A)
statistics of the locality's total youth
population;
2. food stamp recipients in households;
founded and reason to suspect child protective
services complaints;
the number of seriously emotionally disturbed or
learning disabled children; and
5. Juvenile Court intake complaints
Supplemental allocation funds cannot be requested from
the state until there is documented imminent need of
funds. June 17, 1996, City Council appropriated
$722,543 as a FY 95-96 supplemental allocation.
The Comprehensive Services Act (CSA) State Funds Pool
allocation for Roanoke City for July 1, 1996 through
June 30, 1997 is:
State Funds
*Required Local Match
$3,920,041
1,850,242
CURRENT BUDGETED FUNDS
$5,770,283
*Projected School Share:
*Projected City Share:
$429,256
$1,420,986
Comprehensive Services Act (CSA) Administrative funds
expenditures include: salaries and fringe benefits for
the CSA Administrator and for the CSA Family Assessment
and Planning Coordinator; and CSA administrative
expenses.
II. CURRENT SITUATION
Mandated services cost for the targeted at-risk youth
and their families was under funded by $2,131,475 state
and local funds for FY 1997. The emotional and
behavior demographics of this population reflect a
Honorable Mayor and Members of City Council
Page 3
March 3, 1997
progressive increase during FY 1997 in the number of
children/youth who have the more severe types of
dysfunction and many of whom have multiple
dysfunctions. The needs of this population requires
the more expensive therapeutic community interventions
and out-of-community residential placements. These
placements have longer lengths of time to affect
stabilization in order to place the youth in a less
restrictive environment.
State Funds
Required Local Cash Match
Additional Supplemental Funds
$1,578,571
552,904
$2,131,475
Roanoke City is required to provide a local cash
match of 25.94% or $552,904.
Strateqies are in place to stabilize or reduce the
placement cost growth. These include the following:
A multi-aqency three phase review process to
develop initial placement plan
Review of all out-of-community placements to
transfer youth to less restrictive and costly
placements as indicated by progress.
Curtailed approval of cases in the non-mandated
category.
Total fundinq for administrative costs for the CSA for
July
1, 1996 through June 30, 1997 is as follows:
State Funds $18,510
Required City Local Match 6,490
Roanoke City Schools 13,875
Additional local funding 41,510
$80,385
State funds of $18,080 have already been
appropriated for FY 1997. However, the city
actually received $18,510. Therefore, $430 needs
to be appropriated into CSA administrative account
#001-054-5411-1002.
School fundinq of $13,87q needs to be appropriated
into the CSA administrative account 001-054-5411-
1002. City local cash match of $6,920 needs to be
transferred to this account. Additional local
Honorable Mayor and Members of City Council
PaGe 4
March 3, 1997
III. ISSUES:
fundinG of $41,510 for CSA administrative
expenditures needs to be appropriated in the Grant
fund account #035-054-5157-1002.
A. Funding
B. Legal
IV. ALTERNATIVES:
City Council authorize the Director of Finance to
increase the CSA revenue estimate by $1,578,571 and
appropriate that amount to the CSA account in the
General Fund. $552,904 is the local cash match for a
total of $2,131,475.
Authorize the appropriation of additional local funds
for CSA administrative costs for FY 1997.
001-054-5411-1002
035-054-5157-1002
TOTAL
$ 6,490
41,510
$48,000
Appropriate the schools' allocation for CSA
Administration of $13,875 and $430 in additional
revenues to account #001-054-5411-1002.
state
Funding of $1,578,571 in additional program costs
will be provided by the State Department of
Education, fiscal agent for the CSA State Funds
Pool. Local cash match of $552,904 plus $48,000
for administrative costs are recommended from the
followinG listed accounts:
a. Increase revenue estimates:
(i)
Personal Property Taxeg exceeded the
estimate for fiscal year 1996 by a
significant margin. The fiscal year
1997 budget had already been adopted
prior to the payment date for fiscal
year 1996 personal property taxes. The
fiscal year 1997 budget may now be
adjusted to reflect the higher than
expected Growth in fiscal year 1996 and
Honorable Mayor and Members of City Council
page 5
March 3, 1997
Bo
its impact on fiscal year 1997 as
follows:
Personal Property Taxes
001-020-1234-0230
$457,852
(2) Department of Social Services Cost
Allocation Plan account #001-020-1234-
0690: $31,469. Actual collections for
the current year are greater than
anticipated due to a higher rate of
reimbursement from the state.
bo
Juvenile Detention Home/Youth Haven I
(Recovered Costs) account #001-054-3320-
8005/001-054-3350-8005; $35,000 and $15,000,
respectively. Excess funding is available in
these accounts due to the increased amount of
per diem payments received from other
jurisdictions for residential services to
youth.
Health Department local match excess funding
of $61,583 is available in account number
001-054-5110-3700.
Leqal Foster care services including residential
placements and specialized education private-
day/residential programs mandated by State and
Federal laws can be provided.
Do not approve this request to increase the revenue
estimate by $1,578,571 for the CSA Supplemental
allocation and do not authorize the appropriation of
additional funds for CSA Administration costs.
Fundinq will still need to be identified for this
program.
2 °
Leqal - Foster care and specialized private
education day/residential programs mandated by
State and Federal laws cannot be provided.
Honorable Mayor and Members of City Council
Page 6
March 3, 1997
Vo
RECOMMENDATION
A. City Council concur in Alternative A and authorize the
Director of Finance to appropriate or transfer funding
per the following accounts:
SUMMARY OF NEEDED FUNDING
Residential, Private, Mandated Treatment
Administrative Costs
$2,131,475
62,305
$2,193,780
FUNDING SOURCES
State Supplemental Funding $1,578,571
State Administrative Funding 430
Roanoke City Schools Administrative Funding 13,875
Juvenile Detention Home Recovered Costs 35,000
Youth Haven I 15,000
Health Department Local Subsidy 61,583
Cost Allocation Plan Recovery 31,469
Personal Property Taxes 457,852
$2,193,780
WRH/GDR:gr
Attachment
cc:
Respectfully submitted,
W. Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development and
Chairperson, Roanoke Interagency Council
Dr. E. Wayne Harris, Superintendent, Roanoke City Schools
Fran Dickerson, CSA Administrator
Diane S. Akers, Budget Administrator
Corinne Gott, Superintendent, Department of Social Services
Jack Trent, Acting Superintendent, Juvenile Detention Home
March 3, 1997
Honorable Mayor David A. Bowers
and Members of City Council
Dear Mayor and Members of Council:
Subject: Corporate Prospect
Please reserve space on City Council's agenda for the above referenced subject.
Respectfully submitted:
W. Robert Herbert
City Manager
WRH/kdc
Department of Financ~
City of Roanoke, Virginia
March 3, 1997
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
January Financial Report
This financial report covers the first seven months of the 1996-97 fiscal year. The following narrative
discusses revenue and expenditure trends to date.
REVENUE
Total General Fund revenues reflect an increase of 2.43% or $1,486,000, on a year-to-date basis, compared
to FY96. Variances in specific categories of revenue are as follows:
General Property Taxes are up .54% or $114,000 due to an increase in real estate tax revenues, offset by
decreases in personal property and public service tax revenues. The second half of real estate taxes, due
April 1, 1997, and personal property taxes, due May 31, 1997, are anticipated to increase general property
tax revenues to the adopted estimate increase of 3.78%.
Other Local Taxes have decreased $357,000 or 1.73%. Sales tax revenues are up 4.64%, adding
$350,000 to revenues, while electric service utility tax and business license taxes have declined in the
current year. Prepared food and beverage taxes have risen, while franchise taxes have declined by
approximately the same amount.
Permits, Fees and Licenses are up 13.62% or $49,000 due to increased revenues from building inspections
and street opening pemdts. Street opening permits have nearly doubled since FY96 due to a more stringent
enforcement of the requirements to obtain such permits.
Fines and Forfeitures increased $76,000 or 14.45% due to increases in all categories of court fines. This
is attributable to increases in several traffic fines and a more aggressive collection approach.
Revenue from the Use of Money and Property decreased $186,000 or 27.60% due to a decline in interest
earnings. This decrease has resulted fi.om a reduction in the General Fund's cash balances which occurred
when the new Risk Management Internal Service Fund was established July 1. The Risk Management
function was previously part of the General Fund.
Honorable Mayor and Members
Roanoke City Council
March 3, 1997
Page 2
Grant,-in-Aid Commonwealth have increased $1,567,000 or 10.46%. Revenue from shared expenses
has grown by $535,000 due to increased revenue for the Sheriff's department which has more employees
in FY97 as a result of the City Jail expansion. Revenue from the Jail Block grant has likewise increased.
Welfare related revenues have risen by $296,000 due to increased revenue through the Comprehensive
Services Act offset by a decrease caused by the receipt of January's wire payment from the Commonwealth
in February of the current year versus January of 1996. Revenue from the Virginia Juvenile Community
Crime Control Act has also produced an additional $220,000 in the current year.
Grants-in-Aid-Federal Government are up about $19,000 due to higher FEMA payments this year.
Miscellaneous Revenue has increased $56,000 or 39.03% due to increased revenues from the sale of
surplus property coupled with other miscellaneous revenue collections.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 3.64% or $3,251,000 since FY96.
Variances in individual expenditure categories are discussed as follows:
Health and Welfare expenditures have increased $1,715,000 or 17.86%. Cultural and Human Services
contributions have increased by over $350,000, mostly because some contributions previously included in
the Parks, Recreation and Cultural category are now in Health and Welfare. As such, the contributions to
the Cemer in the Square, the Virginia Museum of Transportation, Harrison Cultural Center, and Virginia
Amateur Sports, Inc. are now in this category. Social Services costs have risen due to increased personnel
costs, higher CIS charges, and increased foster care, daycare, and subsidized adoption expenditures. CSA
expenditures have risen by $828,000, continuing the trend exhibited over the past year of increased children
in the program and more at very expensive facilities due to the high level of supervised care they require.
Nondepartmental expenditures have decreased $674,000 or $13.99% due to decreased transfers to other
funds and decreased funding for the Pension Plan. The transfers to the Fleet Management and City
Information Systems Funds have decreased. Transfers vary from year to year based on the adopted budget
or budget ordinance amendments. The funding for the cost-of-living increases in the Pension Plan also
varies from year to year. In FY97, funding is being provided entirely through departmental contributions,
whereas in FY96, $195,000 was a nondepartmental transfer.
I would be pleased to answer any questions which City Council may have regarding the monthly financial
statements.
IDG/AHA/pac
Attachments
Director of Finance
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
JANUARY 31, 1997
Balance July 1,1996
Ordinance
Number
33067
33075
33105
CMT045
33175
CMT087
33200
33213
33233
CMT117
Department
Director of Utilities and Operations
Recreation
Dues, Memberships and Affiliations
City Attorney
Social Services - Services
Planning & Community Development
Commonwealth's Attorney
Juvenile Detention Home
City Council
City Attorney
Balance January 31, 1997
Puroose
City's Sham of Governmental
Electric Rate Negotiation Costs
Roanoke City Boxing Association
Equipment Purchases
Greenways/Open Space Steering
Committee
Local Government Attorneys of
Virginia Membership
Family Preservation Program
Ward System Task Force
Additional Funds for Personal
Services
Additional Staffing
Retention of Legislation Liaison
City's Portion of Franchise Fee
Audit Costs
$367,576
(23,086)
(15,000)
(28,800)
(1,8oo)
(7,563)
(3,OO0)
(6,882)
(55,119)
(15,000)
(3,666)
$207,660
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federel Government
Charges for Services
Miscellaneous Revenue
internal Services
Total
Year to Date for the Period
Julyl-Jan 31 Julyl-Jan 31 Pementage
199~-96 1996-97 of Change
Current Fiscal Year
Peroentof
Revised Revenue
Revenue Estimate
Estmatas Receked
$21,155,214 $21,269,437
20,630,843 20,273,749
360,780 409,928
528,591 604,953
672,849 487,175
14,972,235 16,539,037
16,154 34,998
1,818,243 1,924,444
143,792 199,921
905,051 946,671
0.54 % $62,236,700 34.18%
(1.73) % 48,446,356 41.85%
13.62 % 562,200 72.91%
14.45 % 875,500 69.10%
(27.60) % 1,138,326 42.80%
10.46 % 34,082,348 48.53%
116.65 % 25,000 139.99%
5.84 % 3,312,010 58.11%
39.03 % 310,500 64.39%
4.60 % 1,824,000 51.90%
$617203,762 $62,690,313
2A3 % $162,812,940 41.02%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Exuenditures
Year to Date for the Period
Current Fiscal Year
Percent of
July 1- Jan 31 July 1- Jan 31 Percentage Unencumbered Revised Budget
1995-96 1996-97 of Change Balance Appropriations Obligated
General Govemment
Judicial Administration
Public Safety
Public Works
Heelflt and Welfare
Parks, Recrea~on and
Cultural 3,172,142
Community Development 671,051
Transfer to Debt Service
Fund 6,444,355
Transfer to School Fund 22,167,572
Nondepartmental 4,816,543
Total $89,343,806
$5,905,016 $5,849,184 (0.95)%
2,290,572 2,260,681 (1.30) %
20,212,177 21,024,649 4.02 %
14,062,214 14,286,929 1.60 %
9,602,163 11,317,146 17.86 %
$4,362,974
1,879,578
16,364,922
8,829,880
8,780,495
3,134,333 (1.19)% 1,882,970
706,794 5.33 % 670,427
6,777,908 5.18 % 2,532,892
23,095,087 4.18 % 16,094,753
4,142,530 (13.99)% 2,241,758
$92,696,241 3.64 % $63,640,648
$10,212,158 57.28%
4,140,259 54.60%
37,389,571 56.23%
23,116,809 61.80%
20,097,641 56.31%
5,017,303 62.47%
1,377,221 51.32%
9,310,800 72.80%
39,189,839 58.93%
6,384,288 64.89%
$156,235,889 69.27%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1-Jan 31 July 1-Jan 31 Percentage
1995-96 1996-97 of Change
$3,787,742 $4,020,853
16,405,704 17,684,913
830,001 867,322
1,009,641 1,033,876
22,167,572 23,095,087
5,465,845 4,912,889
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
6.15 % $8,090,895 49.70%
7.80 % 31,022,380 57.01%
4.50 % 2,353,996 36.84%
2.40 % 2,732,706 37.83%
4.18 % 39,189,839 58.93%
(10.12)% 6,009,927 N/A
$49,666,505 $51,614,940
3.92 % $89,399,743 57.73%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period Current Fiscal Year
Pement of
July 1-Jan 31 July 1-Jan 31 Percentage Unencumbered Revised Budget
1995-96 1996-97 of Change Balance Appropriations Obligated
Exuenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
$31,064,908 $33,165,359 6.76 % $28,513,019 $61,678,378 53.77%
1,533,505 1,497,895 (2.32)% 1,678,431 3,176,326 47.16%
1,506,051 1,418,191 (5.83)% 1,435,700 2,853,891 49.69%
5,031,276 5,125,095 1.86 % 4,381,476 9,506,571 53.91%
1,772,253 1,979,349 11.69 % 1,586,347 3,565,696 55.51%
2,588,718 2,059,920 (20.43)% 24,779 2,084,699 98.81%
2,377,808 3,196,826 34.44 % 125,852 3,322,678 96.21%
5,868,465 6,009,927 2.41% 6,009,927 N/A
Totel
$51,742,984 $54,452,562 5.24 % $37,745,604 $92,198,166 59.06%
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, 1997
Expenditures Unexpended Outstanding Unencumbered
Budget To Data Balance Encumbrances Balance
General Government $8,407,343 $5,371,413 $3,035,930 $269,905 $2,766,025
Public Safety 9,694,206 9,416,223 277,983 94,852 183,131
Education 19,890,309 14,658,330 5,231,979 4,540,238 691,741
Community Development 1,041,000 82,269 958,731 958,731
Recreation 769,642 287,957 481,685 129,703 351,982
Streets and Bridges 13,959,505 10,717,952 3,241,553 984,823 2,256,730
Sanitation Projects 296,596 100,171 196,425 126,337 70,088
Traffic Engineering & Co mmunications 1,775,300 1,380,188 395,112 51,960 343,152
Other Infrastructure Projects 7,304,034 3,355,827 3,948,207 186,772 3,761,435
Capital Improvement Reserve 19,592,686 19,592,686 19,592,686
Total $82,730,621 $45,370,330 $37,360,291 $7,343,321 $30,016,870
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1997
Operating Revenue
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
Customer Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest Expense
Miscellaneous Expense
Total Nonoperating Revenue (Expenses)
Net Income
1997 1996
$1,872,266 $1,885,689
1,666,400 1,726,147
140,275 148,430
13,854 24,425
1,121,461 1,109,869
4,268 1,606
258,947 211,525
5,077,471 5,107,691
805,725 818,262
2,000,279 1,761,529
548,562 547,616
3,354,566 3,127,407
1,722,905 1,980,284
162,537 58,305
1,516 1,825
51,314 16,960
(923,335)(1)
(1,194) (1,371)
(709,162) 75,719
$1,013,743 $2,056,003
Note (1)
This amount represents interest paid on the 1992 Water Bonds. Interest was previously
capitalized as part of the construction costs related to the Carvins Cove improvements,
which were substantially complete in February 1996.
5
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1997
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue
Interest on Investments
Miscellaneous Revenue
Total Nonoperating Revenue
Net Income
1997
$4,306,283
535,898
154,514
530,312
66,767
86,996
46,205
5,726,975
953,736
2,726,150
552,822
4,232,708
1,494,267
242,209
7,818
250,027
$1,744~294
1996
$3,881,282
430,968
97,688
397,240
67,625
64,146
47,311
4,986,260
972,127
2,501,786
545,688
4,019,601
966,659
135,209
11,173
146,382
$1,113,041
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1997
Operating Revenue
Rentals
Parking Fee
Event Expenses
Adverlising
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Transfer from Materials Control Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Income (Loss)
1997
$279,746
100,777
88,047
1,225
96,607
139,763
34,857
741,022
638,152
745,614
236,267
1,620,033
(879,011 )
929,771
19,873
4,977
954,621
$75,610
1996
$258,654
59,137
47,425
1,230
52,439
87,344
5,422
511,651
613,224
657,984
223,509
1,494,717
(983,066)
779,636
114,896
21,834
2,992
919,358
__($63,708)
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1997
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Transfer from General Fund
Transfer from Materials Control Fund
Operating Subsidy for GRTC
Interest on Investments
Interest Expense
Miscellaneous
Total Nonoperafing Revenue (Expenses)
Net Income
1997
$173,556
241,290
92,941
239,630
118,159
60,367
925,943
408,095
305,234
713,329
212,614
1,001,133
(400,000)
(1,324)
(426,466)
6,442
179,785
$392,399
1996
$166,567
186,348
98,991
242,346
132,294
70,847
897,393
389,306
303,633
692,939
204,454
872,665
43,165
(300,000)
8,049
(386,264)
3,078
240,693
$445,147
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1997
Operating Revenue
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
interest on Investments
Total Nonoperating Revenue
Net Income
1997
$3,296
176,446
546,108
725,850
744,090
306,546
9,915
1,060,551
(334,701)
545,022
22,740
567,762
$233,061
1996
$21,981
169,200
564,457
755,638
754,969
291,166
13,783
1,059,918
(304,280)
504,210
12,449
516,659
$212,379
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1997
Operating Revenue
Commission
Conference Center
Total Operating Revenue
Operating Expenses
Commission
Conference Center
Depreciation Expense
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenue (Expenses)
City Subsidy
Virginia Tech Subsidy
Proceeds from Brick Sales
Interest on Investments
Conference Center
Total Nonoperating Revenue
(Expenses)
Net Income (Loss)
Notes to Financial Statement:
(1)
(2)
1997
CONFERENCE
COMMISSION (1) CENTER (2) TOTAL
1996
$ $ $ $
1,271,422 1,271,422 834,899
1,271,422 1,271,422 834,899
51,291 51,291 52,649
1,097,449 1,097,449 920,002
268,146 25,237 293,383 267,213
319,437 1,122,686 1,442,123 1,239,864
(319,437) 148,736 (170,701) (404,965)
175,000 175,000 175,000
175,000 175,000 175,000
150 150 1,175
4,394 4,394 6,035
687 687 (17,905)
354,544 687 355,231 339,305
$3S,107 $149~23 $184,530 ($65,660)
The column entitled "Commission" represents Commission activity in the City's financial records.
The column entitled "Conference Center" represents actual revenue and expenses of the Conference
Center, as provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 7 MONTHS ENDING JANUARY 31, 1997
TOTALS
IMormatlon Materials Ma.agmnt Ut#By Line Fleet Risk (t)
Sy~r4 Control Service= Servloe~ Management Management 1587 t596
$1,386,235 $114.522 $107.739 $1,730,941 $2,061,898 $3,214.615 $8,615,950 $5,227,976
t,~8~,236 t14,622 107,788 1,7~0,~41 2,061,888 %214,8t6 5,6t6,960 6,227,576
814,090 57,851 30,952 1,283,532 679,853 95,146 2,961,424 2,783,602
180,173 7,929 45,6~1 303,870 412.110 3,757,043 4,706,806 1,127,061
362,08'2 1,067 23,439 96,484 755,311 1,238,383 1,012,364
1,86g.~46 86,847 100,072 1,88~,88~ 1.847,274 3,852,188 8,~0~,gt3 4,823,027
28,880 47,~75 7,667 47,865 214,624 (637,574) (2~O,6~3) 304,~4~
Operating Revenue
Charges for Services
T~at Operating Revenue
Operating Expenees
Personai Services
Operating Expenses
Depreciation
Total Operating Expeneee
Operating Income (Loee)
8onoperating Revenue (Expeneee)
Interest Revenue
Transfer from General Fund
Transfer from Materials Control Fund
Transfer from School Board
Transfer to Civic Center Fund
Transfer to City Information System
Transfer to Transpodcation Fund
62,199 (4,272) 61512 40,495 34,627 280,919 420,480
241,345 171253 258,598
81,006
212,600
20,000
(114,896)
(267,600)
(43,165)
Nat #onoperntlng Revenue
(Expensee)
30%544 (4,272) 6,812 40,496 101,880 280,818 725,078 988,688
$388,434 $43,403 $t4,t78 $87,880 $3t6,804 (~66,666) ~,38,4t 6 $1,304,617
8et Income (Loee)
8ote (1) The Risk Management Fund web e~tabll.hed on ,July 1, t888,
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31, 1997
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABiLiTY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 1997.
GENERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
CITY INFORMATION SYSTEM
MATERIALS CONTROL
MANAGEMENT SERVICES
UTILITY LINE SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
PENSION
SCHOOL BOARD
FDETC
GRANT
TOTAL
($6,178,542.74)$10,003,786.73 $11,726,391.05 ($4,523,901.71)
6,329,320.70 88,786.15 906,752.87 6,548,169.12
22,658,889.19 1,683,138.42 1,890,68904 20,714,572.20
537,990.87 321,056.12 171,311.88 552,965.91
250,567.00 122,777.20 508,74516
33,998,667.14 1,167,358.54 1 7,474,327.59
995,072.19 112,658.98 198, 509,151.63
388,138.78 0.00 21,648.57 130,083.50
8,970,253.02 304,039.31 3,133,096.32 8,048,986.62
2,055,243.49 152,913.06 65,679.67 780,759.69
(59,342.95) 109,062.93 148,705.44 (125,501.44)
224,379.15 7,955.21 5,989.12 198,643.23
1,377,965.77 161,351.48 54,374.01 1,355,461 ~22
985,419.50 432,415.62 32,349.79 1,479,117.56
(10,956,985.84) 12,089,711.02 10~182,588.96 (2,149~035.36)
9,466,110.30 179,438.82 337,159.40 0.00
723,439.46 531,600.19 936,347.69 870,627.78
10,802,323.77 3,602,428.67 4,957,066.78 7,720,044.13
76,450.20 156,380.31 99,435.60 213,439.02
506,715.50 489,048.19 325,710.02 351,790.74
$83,152,074.50531,715,906.95 $36,640,116.75 $50,658,446.59.
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY
OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED
JANUARY 31, 1997. THAT SAID FOREGOING:
CASH:
CASH ON HAND
CASH IN TRANSIT
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL PAPER
OVERNIGHT INVESTMENT
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
DATE: FEBRUARY 10, 1997
DAVID C, ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 7 MONTHS ENDING JANUARY $1,1997
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
1997
$3,523,889
3,425,029
5,261,419
32,875
$12,243,212
1996
$3,908,396
3,202,971
2,706,137
142,777
$9,960,281
Expenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income
$4,752,184
320,226
178,815
187,653
5,438,878
$6~804~334
$4,666,708
302,396
101,899
138,360
5,209,363
$4~750~918
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JANUARY 31, 1997
Assets
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
(1997 $234,102,248
'1996 $205,675,630)
1997
$291,755
180,395,594
486
18,000
$180~705,835
1996
$807,881
163,489,683
4,165
18,000
$164,319,729
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Total Liabilities
$688,540
688,540
173,212,961
6,804,334
180,017,295
$180,705,835
$640,608
640,608
158,928,203
4,750,918
163,679,121
$164,319,729
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
~4
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 7, 1997
File #2-184-337-468
Mr. and Mrs. Guy D. Sparks, Jr.
Sparks Properties
P. O. Box 7414
Roanoke, Virginia 24019
Dear Mr. and Mrs. Sparks:
I am enclosing copy of Ordinance No. 33297-030397 providing for acquisition of real
property located at 502 Church Avenue, identified by Roanoke City Tax No. 1113419, and
the structure located thereon, for the consideration of $121,000.00, for the City Employee
Parking Project, upon certain terms and conditions. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Mr. and Mrs. Guy D. Sparks, Jr.
Sparks Properties
March 7, 1997
Page 2
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Dolores C. Daniels, Assistant to the City Manager for Community Relations
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of March, 1997.
No. 33297-030397.
AN ORDINANCE providing for the acquisition of real property at
502 Church Avenue, identified by Roanoke City Tax No. 1113419, and
the structure located thereon, for the Employee Parking Project,
upon certain terms and conditions; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The proper City officials are authorized to acquire for
the Employee Parking Project, fee simple title to the real estate
at 502 Church Avenue, identified by Roanoke City Tax Map No.
1113419, and the structure located thereon, for the consideration
of $121,000.00.
2. Upon delivery to the City of a deed, approved as to form
and execution by the City Attorney, the Director of Finance is
directed to pay the consideration to the owner, certified by the
City Attorney to be entitled to the same.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
March 3, 1997
Report No. 97-317
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Acquisition of Property - Employee/Jefferson Center
Parking Project
The attached staff report was considered by the Water Resources Committee at its
regular meeting on February 18, 1997. The Committee recommends that Council authorize
the following in accordance with conditions stated in the attached report:
Purchase the property at 502 Church Avenue, Tax Map No. 1113419,
for a cost of $121,000.
Authorize the City Manager or the Assistant City Manager and the City
Clerk to execute and attest, respectively, the necessary documents, in a
form approved by the City Attorney, to purchase this property.
Respectfully subm'ltte~t,
- ~,Jnda F. Wyatt, Chairperg6n
Water Resources Committee
LFW:KBK:afm
Attachment
CCZ
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huffine, City Engineer
Delores D. Daniels, Assistant City Manager for Community Relations
D. D. Roupe, Manager, Supply Management
Diane S. Akers, Budget Administrator
Guy Sparks & Patricia Sparks, Sparks Properties
Report No. 97-317
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
February 18, 1997
TO:
FROM:
K~it Bembers~ Water Resources Committee
· Kiser, DireF,~_~[Uities and Operations thru
W. Robert Herbel'['7'City Manager
SUBJECT: Acquisition of Property - Employee/Jefferson Center Parking Project
Background in chronological order is as follows:
A. In Seotember, 1994, a plan was developed to address the Jefferson
Center parking needs as well as Employee Parking recommendation.
In December. 1994, Council approved the transfer of funds to allow
acquisition of property. Seven parcels have been acquired.
One oroDertv located at 502 Church Avenue, Tax Map No. 1113419
has been identified as a possible site to acquire to implement Phase I
(property acquisition) of the Parking Project.
II.
Current Situation is as follows:
The owners of this property, Guy D. Sparks, Jr. and Patricia S. Sparks,
have been contacted and have indicated a willingness to sell the
property to the City of Roanoke. (See attached letter.)
The prooertv has been reviewed by Mr. Will Claytor, Director, Real
Estate Valuation, and the amount proposed has been determined to be
a fair price.
Co
Implementation of Phase II (construction) of the Employee/Jefferson
Center Parking Project will require the removal of the buildings,
grading, paving, landscaping, and lighting.
Members, Water Resources Committee
Acquisition of Property - Employee/Jefferson Center Parking Project
February 18, 1997
Page 2
III.
Issues in order of importance are:
A. Need
B. Timino
C. Funding
IV.
Alternatives in order of feasibility are:
Water Resources Committee recommends that City Council authorize
the purchase of the property at 502 Church Avenue, Tax Map No.
1113419, for the amount of $121,000.
1. Need of the requested property is for the Employee/Jefferson
Center Parking Project.
2. Timing is critical to allow for the acquisition of the property
which is currently available at a fair price·
Funding is available in Employee Parking Capital Account 008-
056-9698-9003 to provide for the acquisition of the property.
Additional funding is available from the sale of 1996 public
improvement bonds (Employee Parking Account 008-052-9701-
9192) and will need to be appropriated at a later time for paving,
lighting and landscaping.
Water Resources Committee does not r~(;ommend that City Council
authorize the purchase of the property at 502 Church Avenue, Tax
Map No. 1113419, for the amount of $121.000.
Need for the acquisition of property for the Employee/Jefferson
Center Parking Project would continue to exist.
2. Timing would not be a factor in this alternative.
Funding designated for the acquisition of property for the
Employee/Jefferson Center Parking Project would not be
expended at this time.
Members, Water Resources Committee
Acquisition of Property - Employee/Jefferson Center Parking Project
February 18, 1997
Page 3
Water Resources Committee's Recommendation is that City Council
approve Alternative "A", and authorize the following:
A. Purchase the property at 502 Church Avenue, Tax Map No. 1113419,
for a cost of $121.000.
~ the City Manager or the Assistant City Manager and the City
Clerk to execute and attest, respectively, the necessary documents,
in a form approved by the City Attorney, to purchase this property.
WRH/KBK/SEF
Attachments
CC;
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Manager, Supply Management
Budget Administrator
6 TH.
I
12°' 1689
Property to be Acquired ~ City-owned Property
02-12-1997 01:49PM FROM OIO'S CYCLE SALES TO 0531364 P.01
,I,
Sparks Properties
John Bowman
Real Estate Acquisition Agent
215 Church Ave. SW
Room 350
Roanoke, Va. 24011-1587
February 11, 1997
RE: PURCHASE OF PROPERTY AT 502 CHURCH AVEN-JE
TAX MAP NO. 1113419
Dear Mr. Bowman:
Thank you for your offer of $121,000 to purchase my property.
have decided to accept your offer. Please let me know what you
need me to do to proceed with the sale.
I understand the purchase requires city council approval and the
building must be vacant at closing. I can be reached at my office
number 362-0767 or at home 362-5395.
Guy Sparks Patricia Sparks
P.O. Box 7414 Roanoke, VA 24019 (.540) 362-0767 Fax: (540) 563-0566
TOTAL R. 0'1
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #27-28-468
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33299-030397 authorizing the proper City officials
to execute an amendment to a special order issued to the City of Roanoke by the State
Water Control Board on August 10, 1992, upon certain terms and conditions, as set forth
in a report of the Water Resources Committee under date of March 3, 1997. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, March 3, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
W. Robi~rt Herbert
City Manager
March 7, 1997
Page 2
pc:
Charles R. Stitzer, Office of Enforcement and Compliance Auditing,
Commonwealth of Virginia, State Water Control Board, P. O. Box 11143,
Richmond, Virginia 23230-1143
Thomas L. Hopkins, Director, Commonwealth of Virginia Department of
Environmental Quality, West Central Regional Office, 3019 Peters Creek
Road, N. W., Roanoke, Virginia 24019
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Steven L. Walker, Manager, Water Pollution Control Plant
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA~
The 3rd day of March, 1997.
No. 33299-030397.
A RESOLUTION authorizing the proper City officials to execute an amendment to a special
order issued to the City of Roanoke by the State Water Control Board on August 10, 1992.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the
Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and
attest, respectfully, an amendment proposed by the Department of Environmental Quality of the
Commonwealth of Virginia to the special order issued on August I0, 1992, by the State Water
Control Board to the City of Roanoke upon certain terms and conditions as set forth in the report to
this Council from the Water Resources Committee dated March 3, 1997, said amendment to be in
a form approved by the City Attorney.
ATTEST:
City Clerk.
March 3, 1997
Report No. 97-323
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Amendments to Special Order - Water Pollution
Control Plant
The attached staff report was considered by the Water Resources Committee at its
regular meeting on February 18, 1997. The Committee recommends that Council authorize
the City Manager to sign the proposed Special Order by the Department of Environmental
Quality to prevent further enforcement action and enhance permit compliance, in accordance
with conditions stated in the attached report.
Respectfully submitted,_
~'L'~6da F. Wyatt, Chairpers~on
Water Resources Committee
LFW:KBK:afm
Attachment
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Steven L. Walker, Manager, Sewage Treatment Plant
Report No. 97-323
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
February 18, 1997
TO:
FROM:
THRU:
M,e, mbers, Water Resources Committee
Kit B. ICiser, Director of Utilities & Operations
W. Robert Herb~iW Manager
SUBJECT:
Amendments to Special Order - Water Pollution
Control Plant
I. Background in chronological order is as follows:
mo
Council authorized the City Manager to enter into a Special Order
with the Department of Environmental Quality (DEQ) on August 10,
1992 (Attachment 1).
Conditions of the Special Order are to reduce Inflow and Infiltration
(I&I) which causes high flows at the treatment plant. Identified
reduction projects are submitted to the DEQ by all contributing
jurisdictions and updated annually.
DEQ has proposed amendments to the existing Special Order to allow
for effluent limits based on 42 Million Gallons per Day (MGD). This
is due to permit violations with existing effluent limits based on 35
MGD (Attachment 2).
Do
Amended Special Order will prevent further enforcement action by
the DEQ and allow more flexibility for permit compliance, i.e. relaxed
discharge limits that are based on the 42 MGD flow.
Page 2
II. Current situation is as follows:
A. Aggressive action by the City and its partners, namely, Botetourt
County, Roanoke County, City of Salem and the Town of Vinton, has
resulted in significant progress in correcting I&I. This has been
acknowledged by the Regional DEQ Office.
B. DEQ has written the amended Special Order to allow for interim
effluent limits to operate at 42 MGD (Attachment 2).
C. Agreement to have expanded the Sewage Treatment Plant by
December 31, 2000, is a condition of the Special Order.
III. Issues in order of importance are as follows:
A. Compliance
B. Need
C. Benefit
D. Funding
Alternatives in order of feasibility are as follows:
A. Council authorize the City Manager to sign the amended Special
Order as proposed by the DEQ.
1. Compliance of effluent limits will be more achievable at high
plant flows. We must have expanded the Sewage Treatment
Plant by December 31, 2000. (This requirement is achievable).
2. Need to protect the City from further enforcement action from
the DEQ will be met.
3. Benefit will be derived by effluent limits based on 42 MGD as
opposed to 35 MGD.
IV.
Page 3
4. Funding is not necessary.
B. Council not authorize the City Manager to sign the amended Special
Order as proposed by the DEQ.
1. Compliance with effluent limits may not be consistently
achievable at high plant flows.
2. Need to protect the City from further enforcement action will
not be met.
3. Benefit will not be derived from effluent limits based on 42
MGD as opposed to 35 MGD.
4. Funding is a moot issue.
Water Resources Committee's recommendation is as follows:
City Council concur with Alternative "A" and authorize the City Manager to
sign the proposed Special Order by the DEQ to prevent further enforcement
action and enhance permit compliance.
SLW:KBK:afm
Attachments
cc: City Attorney
Director of Finance
Manager, Sewage Treatment Plant
ATTACHMENT 1 AgO
COMMONWEALTH of VIRGINIA
STATE WATER CONTROL BOARD
P 0 Box Iij43
(804) 527-5000
T00 (804) 527-4261
CERTIFIED MAIL
RETURN RECEIPT REOUESTED
P 120 791 564
Mr. W. Robert Herbert, City Manager
City of Roanoke ~~ ~ --~ j~..~, j
Room 364 Municipal Building I ~2.,.~
215 Church Avenue, S. W.
Roanoke, Virginia 24011 . .~..., -
Dear Mr. Herbert, -~' ~.9,- '.
, ~'~t'. *' ..
At its June 22, 1992 meeting, the State Water Control ~oa'fd~:'. -
approved a proposed Consent Special Order regarding the ci'ty of
Roanoke. The Board's approval was contingent uponn there being no
significant adverse comments received during the Order's 30 day
public notice period. No comments were received during the
comment period, therefore the Executive Director signed the
Consent Special Order, making it effective on August 10, 1992.
I have enclosed an executed copy of the Order for your records.
If you ever anticipate any difficulty in complying with its
terms, please contact me. I can be reached by telephone at
(804) 527-5118.
Sincerely,
office of Enforcement and
Compliance Auditing
encl
WCRO: file
N~,-~4~.,Kiser, Director, Utilities & Operation
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Mr. Randolph M. Smith, Salem City Manager
Mr. Brad Corcoran, Vinton Town Manager
Mr. Elmer C. Hodge, Roanoke County Administrator
Mr. John B. Williamson, III, Botetourt County Administrator
COMMONWEALTH of V RGINIA
STATE I/VA TER CONTROL BOARD
STATE WATER CONTROL BOM~D ENFORCEMENT ~,CTTON
A 8PECZ~%L ORDER
ZSSUED TO
CZTYOF, RO]~qOKE
This is a Special Order (the "Order"), issued by the State Water
Control Board (the "Board") under the authority of Sections
62.1-44.15(8a)-(8d) of the Code of Virginia to the City of
Roanoke (referred to below as "Roanoke").
Roanoke owns and operates a wastewater treatment facility known
as the Roanoke Regional Sewage Treatment Plant. The Roanoke
Regional Sewage Treatment Plant discharges treated effluent to
the Roanoke River which is in the Roanoke River Basin. The
wastewater treatment facility is the subject of VPDES Permit No.
VA0025020 (the "Permit") which was issued to Roanoke by the Board
effective February 2, 1989.
The Roanoke Regional Sewage Treatment Plant exceeded its
permitted discharge of 35 MGD for 3 consecutive months thereby
violating Section 4.1 of the Board's Permit Regulation. To
address the inflow and infiltration (the "I&I") which has
resulted in the excessive flows, a Consent Special Order was
issued to Roanoke on October 3, 1990 which required compliance
with a schedule for I&I reduction.
Roanoke substantially complied with the requirements of the
October 3, 1990 Consent Special Order, however, influent flows to
the Roanoke Regional Sewage Treatment Plant still periodically
exceed 95% of its design capacity. Overflows from the sewer
collection system due to I&I have also been reported.
In order to insure that Roanoke continues to address its
excessive flows in an appropriate manner, the Board orders and
Roanoke agrees to comply with the schedule of corrective actions
in Appendix A attached hereto.
City of Roanoke
Consent Special Order
Page 2
Additionally the Board has evidence that Roanoke has violated the
terms and conditions of VPDES permit No. VA0025020 as documented
by the following Notices of Violation (NOrs):
Notice of Violation ~91-05-WCRO-O16 was issued May 23,
1991 citing the following violations at the Roanoke
Regional Sewage Treatment Plant which occurred on January
15, 1991 and prior;
Permit violation and violation of EPA Administrative
Order:
Failure to initiate local enforcement action in
pretreatment program. (Veterans Administration
Medical Center, Salem)
Failure to submit proper sampling results for
required parameters (resulting in significant
noncompliance status).
e
Notice of Violation $92-01-WCRO-029 was issued January 25,
1992 citing the following violations at the Roanoke
Regional Sewage Treatment Plant which occurred on December
30, 1991 and prior;
· Permit violation and violation of EPA Administrative
Order:
Failure to operate approved pretreatment program
in accordance with State and Federal Regulations,
violating Section 7.6 of the Board's Permit
Regulation, VR 680-14-01.
Salem's miscategorization of General Electric
Drive Systems ("GE") and use of incorrect
local limits at GE.
Failure to amend interjurisdictional agreement
as required for quarterly reporting and
enforcement.
Inadequate Enforcement Response Plan ("ERP").
Notice of Violation $92-03-WCRO-020 was issued March 21,
1992 citing the following violations at the Roanoke
Regional Sewage Treatment Plant which occurred between
January 31, 1992 and February 29, 1992.
City of Roanoke
Consent Special Order
Page 3
Permit violation and violation of EPA Administrative
Order:
Failure to operate approved pretreatment program
in accordance with State and Federal Regulations,
violating Section 7.6 of the Board's Permit
Regulation, VR 680-14-01.
Failure to amend interjurisdictional agreement as
required for quarterly reporting and enforcement.
Inadequate Enforcement Response Plan ("ERP").
Inadequate Enforcement Action in 38 cases of
noncompliance bY SIU's (failure to publish names
of violators noted in 308 response).
e
Notice of Violation $92-05-WCRO-O01 was issued May 20,
1992 citing the following violations at the Roanoke
Regional Sewage Treatment Plant which occurred on April
15, 1992 and prior;
Permit violation and violation of EPA Administrative
Order:
Improper operation of pretreatment program in
accordance with State and Federal Regulations,
violating Section 7.6 of the Board's Permit
Regulation, VR 680-14-01.
Although Roanoke does not completely concur with the reasons for
the NOVs, in order that Roanoke may come into compliance with its
VPDES permit's pretreatment requirements as expeditiously as
possible, and as a way of addressing the requirements of the Nors
recited above in a manner acceptable to both parties, the Board
orders and Roanoke agrees to comply with the list of requirements
in Appendix B attached hereto.
Roanoke agrees to be bound by any dates indicated in this Order
which may precede the'date of execution of this order by the
Executive Director.
Roanoke may request the cancellation of this Order upon a showing
that this Order's requirements have been accomplished and that
adequate treatment capacity exists at the Roanoke Regional Sewage
Treatment Plant.
Roanoke waives its rights to service of, a hearing on, written
findings of fact and conclusions of law in support of, and judicial
City of Roanoke
Consent Special Order
Page 4
review of this Order, Roanoke further agrees that the Board may
cancel this Order in its sole discretion upon thirty days written
notice; otherwise the Order may be modified only with Roanoke's
agreement or after due notice and opportunity for a hearing. This
Order shall become effective and shall supersede and cancel the
Consent Special Order previously issued to Roanoke on October 3,
1990 upon the date of its execution by the Director or his
designee.
And it is SO ORDERED this ~U day of ~'~ , 1992.
State Water Control Board
~ichard ~. Burtoh
Executive Director
I hereby voluntarily agree to the issuance of this Order:
By:
W. Robert Herbert
City Manager
Date:
State of Virginia
city/Geun~y of ~,,~J~j
The foregoing Order was executed before me this 17+~ day of
, 1992 by W. Robert Herbert on behalf of Roanoke.
Notary Public
My Commission Expires: ~,~,,o,,/ 3!, 19g~.
City of Roanoke
Consent Special Order
APPENDIX A
Submit to the State Water Control Board's West Central
Regional office for review, a system-wide sewershed
evaluation plan. The sewershed evaluation plan shall
incorporate at least 8 monitoring points from which dry and
wet weather flow are to be collected. The data from these
monitoring points shall be used in developing and
prioritizing I&I corrective action projects and for
quantifying their success. Existing records from 1989 may
be used as base data in order to show improvements which
have occurred since the issuance of the October 3, 1990
Consent Special Order.
In addition, all plans and specifications submitted to the
State Water Control Board Fegarding proposed new connections
or sewer line extensions shall'include actual flow
monitoring data which justifies downstream sewer capacity
and treatment plant capacity. Both Roanoke and the Board
agree.th~ flow data occurring on the day of any official
floodlng~- and for 72 hours thereafter shall be discounted.
The sewershed evaluation plan shall be submitted as soon as
possible, but no later than September 30, 1992.
Submit, for State Water Control Board Executive Director
approval, an approvable list of proposed I&I corrective
action projects. The goal of the combined corrective action
projects shall be the reduction of monthly average influent
flows to less than 95% of the STP's permitted design flow
and the elimination of I&I related system overflows within
one year of the issuance of this Order. Plans for achieving
this goal shall take into account any proposed new
connections and their associated input.
The proposed Iai corrective action projects and their
schedules of implementation shall be due as soon as possible
but no later than December 1, 1992.
Upon approval of the I&I corrective action projects and
their schedules of implementation, the corrective action
projects shall be incorporated herein by reference as an
enforceable part of this Order.
Corrective action projects may be substituted, deleted or
modified only after the written approval of the Board's
Executive Director. Upon Executive Director approval, the
City of Roanoke
Consent Special Order
Appendix A
Page 2
6e
proposed substitutions, or modifications to the I&I
corrective action projects shall be incorporated herein by
reference as an enforceable part of this Order.
Submit a report quantifying the success of the corrective
action projects upon their completion but in no case later
than July 3~, 1993 and annually thereafter. The annual
reports shall contain a list of I&I reduction projects for
the upcoming year, which, upon approval by the Board's
Executive Director, shall be incorporated herein by
reference as an enforceable part of this Order.
No later than fourteen (14) calendar days following the
dates identified in any schedule of compliance that may be
developed in accordance with the requirements of number 1,
above, Roanoke shall submi~ to the Board's office of
Enforcement, at P. O. Box 11143, Richmond, VA 23230-1143, a
written notice of compliance, or noncompliance. In the case
of noncompliance, the notice shall include the cause of
noncompliance, any remedial actions taken to address such
noncompliance and the effect of noncompliance on the timing
of completion of the remainder of the I&I reduction plan(s).
City of Roanoke
Consent Special Order
e
APPENDIX B
Evaluate industrial users and POTW monitoring data from 1991
in terms of criteria for significant noncompliance as
defined in 40 CFR Part 403.8 (f)(2)(vii). Publish the names
of those industries determined to be in significant
noncompliance, as accurately identified by State and Federal
regulatory definitions, in the largest daily newspaper in
the municipality and initiate appropriate enforcement action
against such industrial users. Minimum level of enforcement
for violators in significant noncompliance shall consist of
an administrative order with a compliance schedule,
including provisions for initiation of judicial proceedings
with monetary penalties if the final compliance date is not
achieved. The preceding shall be accomplished as soon as
possible but no later than,September 1, 1992.
Correct the Enforcement Response Plan (the "ERP") to conform
with 40 CFR Part 403.8 (f)(5) in accordance with the
comments outlined in correspondence dated March 11, 1992
from Robert K. Johnson, State Water Control Board
Environmental Engineer to Mr. Steven L. Walker, Manager,
Roanoke Regional Sewage Treatment Plant. A corrected ERP
shall be submitted for the State Water Control Board
Executive Director's approval as soon as possible, but no
later than September I, 1992.
In accordance with Section 7.7 (B)(1) of VR 680-14-01,
submit local ordinance and local limits for formal approval
by the State Water Control Board's Executive Director. This
submittal shall be submitted as soon as possible, but no
later than September 1S, 1992.
In accordance with Section 7.7 (B)(3) of VR 680-14-01, amend
interjurisdictional agreements for Roanoke and Botetourt
Counties, to require quarterly reporting· The agreements
shal~ be amended as soon as possible, but no later than
September 1, 1992.
Review and correct local and categorical limits in permits
and industrial user classification, by December 1, 1992.
Implement approved local ordinance (including the
Interjurisdictional Agreement), local limits and Enforcement
Response Plan within ~0 days of approval by the Board's
Executive Director or his designee.
City of Roanoke
Consent Special Order
Appendix B
Page 2
No later than fourteen (14) calendar days following the
dates identified in the above paragraphs, Roanoke shall
submit to the Board's office of Enforcement, at P. O. Box
11143, Richmond, VA 23230-1143, a written notice of
compliance, or noncompliance, with the requirements of said
paragraphs. In the case of noncompliance, the notice shall
include the cause of noncompliance and any remedial actions
taken to address such noncompliance.
ATTACHMENT 2
COMMONWEALTH of VIRGINIA
DEPARTMENT OF ENVIRONMENTAL QUALITY
George Allen WEST CENTRAL REGIONAL OFFICE Thomas L. Hopkins
Governor 3019 Peters Creek Road Director
Roanoke, VA 24019
(540) 562-6700
FAX (540) 562-6725
htt p://www.deq.st ate.va, us
Becky Norton Dunlop
Secretary of Natural Resources
Thomas L. Henderson
Regional Director
STATE WATER CONTROL BOARD ~NFORCEME~T ACTION
AN AMENDMENT TO A SPECIAL ORDER
ISSUED TO
CITY OF ROANOKE
ROANOKE REGIONAL WATER POLLUTION CONTROL PLANT
VA0025020
This is an Amendment (the "Amendment") to the Special Order (the
"Order") issued on August 10, 1992, by the State Water Control Board (referred
to below as "the Board") to the City of Roanoke (the "City") under the
authority of Sections 62.1-44.15(8a) and 10.1-1185 of the Code of Virginia.
Under the existing Order, the City in cooperation with Botetourt County,
Roanoke County, the City of Salem, and the Town of Vinton has achieved
significant progress in correcting problems with inflow and infiltration
("I/I"). However, excessive inflows to the Roanoke Regional Water Pollution
Control Plant (the "Plant") still occur during significant storm events and
have resulted in repeated violations of effluent limits for total suspended
solids, 5-day biochemical oxygen demand, total Kjeldahl nitrogen, and
phosphorus in the period from April 1996 through September 1996. The City has
since taken steps to improve the quality of its effluent by replacing and
rebuilding the tertiary filters of the Plant. The City has also agreed to
upgrade and expand the Plant.
The City's VPDES Permit No. VA0025020 establishes two sets of final
effluent limits at an average flow of 35 MGD and 42 MGD. The limits at the
higher flow were derived by holding loading limits constant and recomputing
concentration limits. Roanoke has thus far operated under the 35 MGD limits
but now seeks to go to the 42 MGD capacity provided in the Permit. However,
Roanoke seeks relief from certain Permit limits, asserting that the sewerage
impr6vements agreed to in the Order are eliminating overflows of untreated
wastes, thereby limiting discharges of sufficient phosphorus, nitrogen,
biochemical Oxygen demand, and total suspended solids as to give a net effect
of no increase or a decrease in amounts reaching the Roanoke River and Smith
Mountain Lake. In support of this assertion, Roanoke undertook a study (the
Protocol study) of major overflows which are being eliminated by sewer
improvements, and the West Central Regional Office has accepted the results of
this study as validating the effect of no net increase of nutrients to the
Roanoke River for the future 62 MGD plant.
The purpose of this Amendment is to provide the City with interim
effluent limits to operate at 42 MGD while the facility is being upgraded.
The Board and Roanoke understand and agree that the interim effluent limits
are based on the principle of no net increase of pollutant loadings, including
phosphorus, to the Roanoke River. This no net increase approach is expected
to provide continued protection for water quality in the Roanoke River and
Smith Mountain Lake.
In order to come into compliance with its VPDES permit and the State
Water Control Law, the Board orders the City, and the City voluntarily agrees,
to comply with the interim effluent limits in the attached Appendix C of the
Amendment. The Board orders the City, and the City voluntarily agrees, to
complete the plant upgrade in accordance with the schedule in the attached
Appendix D of this Amendment. Appendices A and B of the Order remain in
effect.
Both the Board and the City understand and agree that this amendment
does not alter, modify, or amend any other provision of the Order, VPDES
permit no. VA0025020, or the City's obligation to operate its treatment works
to produce the highest possible quality effluent.
This Amendment shall become effective upon the date of its execution by
the Executive Director of the Department of Environmental Quality or his
designee, and the Order and the Amendment shall expire upon the reissuance of
VPDES permit no. VA0025020 or upon the completion of the schedule in Appendix
D, whichever comes first. The City agrees to be bound by any compliance dates
which may predate the effective date of this Amendment.
And it is SO ORDERED this __ day of
199__.
STATE WATER CONTROL BOARD
Thomas L. Hopkins
Director
The terms and conditions of the Order are voluntarily accepted by the City of
Roanoke.
Date:
By:
Title:
State of Virginia
City/County of
The foregoing document was signed and acknowledged before me
this __ day of , 199__, by
(name and title)
for the City of Roanoke.
Notary Public
My commission expires:
A SPECIAL ORDER BY CONSENT ISSUED TO THE CITY OF ROANOKE
ROANOKE REGIONAL WASTEWATER POLLUTION CONTROL PLANT
VA0025020
APPENDIX D
FACILITY UPGRADE SCHEDULE
The City of Roanoke shall undertake the following efforts to meet 5-day biochemical
oxygen demand, total suspended solids, total Kjeldahl nitrogen, and total phosphorus
final effluent limits. However, the City is not limited by this list but shall pursue
any and all other courses of action as necessary and appropriate to achieve and maintain
consistent compliance with VPDES Permit No. VA0025020 as currently issued or as it may
be reissued.
1. Submit plans and specifications for upgrade and expansion by September 30, 1997.
2. Award construction contracts for upgrade and expansion by December 31, 1997.
3. Complete construction within 36 months of contract award.
4. Comply with final effluent limits within three months of completion of
construction.
5. Submit quarterly progress reports on January 10, April 10, July 10, and October
10 until this Order is cancelled.
facsimile
T R A N $ NI ITTA L
fsx #:
re:
d~te:
p~ges:
Members of Council
Input with regard to the Henry Street Project
March 5, 1997
2, including this cover sheet.
At the Council meeting on Monday, March 3, 1997, I was requested by Council Member Swain
to provide Council with copy of the attached document from an individual with regard to the
Henry Street project.
Eric.
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director, Public Works
John R. Marlles, Chief, Planning and Community Development
Fmmthed~kof...
Mary F. Parker
City Clerk
City Clerk's Office
215 Church Avenue, S. W.
Roanoke, Vi~inia 2401 '1-1536
(54O) 8~-2541
Fax: (540) 853-1145
THE COHHUNITY INVESTNENT PROGRAH
A)
Gives people within a designated community an opportunity to
invest in capital projects within their community by buying
"shares of stock" in a given community project.
Gives "investors', the opportunity to have a say in the
overall construction of the project insuring the historical
integrity of the community after the project is finished.
C) Insures cooperation between the developer, the community and
governmental bodies
1. Maximize profits through "dual" ownership of the project
between the community and the primary developer.
2. Maximize the success of the project by insuring community
involvement within the project.
3. Avoids conflict by insuring an open, honest dialogue
concerning all parties involved.
THE HENRY STREET PROJECT:
Sell shares in the project to members of the Gainsboro
community· ONLY members of this community or their
descendents will be eligible to buy stock in the project.
Those buying stock who do not meet this criteria will
forfeit their stock ownership.
Re-name First St., Henry St. Name each building after
outstanding members of the Gainsboro community or former
buildings on Henry St.
3. Build a memorial to the Gainsboro community depicting the
past history of the area.
4. Build each building within the project according to the
architecture already established in the area.
Mary F. Perker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #66-132-165-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, March 3, 1997,
Council Member Trout referred to concerns of residents relating to development of a tract
of land in the Autumn Lane area of the City, and advised that representatives of the
neighborhood will attend the City Council meeting on Monday, March 17 to present
concerns.
Following discussion, the Mayor requested that you contact the leadership of the
Ridgewood Park Neighborhood League to schedule a community meeting as soon as
possible to address issues of concern.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Rose M. Woodford, Executive Secretary, City Manager's Office
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
March 7, 1997
File #51
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33282-030397 amending Section 36.1-25,
Definition~,, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as
amended, to amend the definition of lot coverage. The abovereferenced measure was
adopted by the Council of the City of Roanoke on first reading on Tuesday, February 18,
1997, also adopted by the Council on second reading on Monday, March 3, 1997, and will
be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
W. Robert Herbert
City Manager
March 7, 1997
Page 2
pc:
The Honorable Roy B. Willett, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable G. O. Clemens, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32304
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Off~ce of the Magistrate
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
James D. Grisso, Director of Finance
W. Robert Herbert
City Manager
March 7, 1997
Page 3
pc;
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Michael Meise, Branch Manager, Law Librarian
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 3rd day of March, 1997.
No. 33282-030397.
VIRGINIA,
AN ORDINANCE amending §36.1-25, Definitions, of Chapter 36.1,
Zoninq, of the Code of the City of Roanoke (lf79), as amended, to
amend the definition of lot coverage.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-25, Definitions, of Chapter 36.1, Zoninq, of
the Code of the City of Roanoke (1979), as amended, be, and is
hereby, amended and reordained to read and provide as follows:
Sec. 36.1-25. Definitions.
Lot Coverage: The portion of a lot, which when viewed
from directly above, would be covered by any building or
structure. The calculation of lot coverage shall not
include paved driveways and paved parking lots.
ATTEST:
City Clerk.
Roanoke City Planning Commission
February 18, 1997
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Proposed amendment to Section 36.1-25. Definitions. of the Code of the
City of Roanoke (1979), as amended.
Purpose of the proposed amendment is to exclude parking lots and paved driveways
from the definition of"lot coverage" in the City's zoning ordinance.
Parkin~ lots and paved driveways are presently considered "structures" in
accordance with the definition of "structure" in the zoning ordinance.
Inclusion of t~arking lots and paved ~lriwways in calculating lot coverage severely
limits development on small lots, especially with regard to commercial development.
Provisions for open space and placement of proposed structures is adequately
addressed by existing requirements in the zoning ordinance regulating setbacks and
side yards, buffering and open space.
Planning Commission public hearing was held on Wednesday, January 8, 1997. Mr. Maflles
gave the staffreport, recommending that the paved driveways and parking lots should not
be used in calculating lot coverage. He said that inclusion of driveways and parking lots
would unreasonably restrict development on smaller lots within the City. He said that staff
recommended approval of the proposed amendment. He also mentioned that the amendment
would have no effect on the percentage of open space or landscaping that is required. After
presentation by staffand discussion by the Commission, the floor was opened for comments
from the audience. There were none.
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
II.
By a vote of 4-0, Planning Commission recommends approval of the proposed amendment.
Respectfully submitted,
Barbara N. Duerk, Temporary Chairman
Roanoke City Planning Commission
attachment
cc: Assistant City Attorney
Zoning Administrator
PROPOSED ZONING ORDINANCE AMENDMENT
January, 1997
1. Comment:
Parking lots and paved driveways are presently considered "structures" in accordance with
the definition ora "structure" in the City's zoning ordinance. The inclusion of parking lots
in calculating lot coverage severely limits development, especially with respect to
commercially zoned lots. At present there are other zoning provisions including parking lot
setbacks, buffering, and locations in yards that address concerns for placement of structures,
landscaping and open space in development.
Pronosed Amendment(s):
Revise Section 36.1 - 25. Definitions. Revise the following text as presented:
Lot coverage: The portion of a lot, which when viewed from directly above, would be
covered by any building or structure. The calculation of lot coverage shall not include
paved driveways and parking lota
· Ad Number: 13199760
Publisher's Fee: $147.20
MARY F. PARKER, CITY CLE
ROOM 456, MUNICIPAL BUIL
215 CHURCH AVENUE, S.W.
ROANOKE, VA 24011-1536
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
01/31/97 FULL RUN - Friday
02/07/97 FULL RUN - Friday
Witness, this 10th day of February 1997
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of S15.1-431, Code of Virginia
(1950), as amended, the Council of the City of Roanoke will hold a
Public Hearing on Tuesday, February 18, 1996, at 7:00 p.m., or as
soon thereafter as the matter may be heard, in the Council Chamber
in the Municipal Building, 215 Church Avenue, S.W., in order to
consider an amendment and revision to Chapter 36.1, Zoninq, Code of
the City of Roanoke (1979), as amended.
The proposed amendment would amend the following section of
Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1950), as
amended: S36.1-25, Definitions, "Lot coverage" to exclude paved
driveways and paved parking lots in calculation of lot coverage.
A copy of said proposed amendment is available for review in the
Office of the City Clerk, Room 456, Municipal Building. Questions
about the content of the proposed regulation should be directed to
the Office of Community Planning, 981-2344.
All parties in interest may appear on the above date and be
heard on the question.
GIVEN under my hand this 29th day of January , 1997.
Mary F. Parker, City Clerk.
Publish in the Roanoke Times, once on Friday, January 31, 1997, and once on Friday,
February 7, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Post-it" Fax Note 7671 Date
-~o./Dept.~-Q~ ~.. ~
Phone, 6- ph°ne ~5
Publish in the Roanoke Tribune, once on Thursday, February 6, 1997, and once on
Thursday, February 13, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 31, 1997
File #51
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on
Tuesday, February 18, 1997, at 7:00 p.m., to consider an amendment and revision to
Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to exclude paved
driveways and paved parking lots in the calculation of lot coverage.
If you would like additional information prior to the public hearing, please do not hesitate
to call me.
Sincerely,
~'~ Pa~er, CMC/AAE
Mary F.
City Clerk
MFP:sm
The Honorable Mayorand Members
ofthe Roanoke City Council
January 31,1997
Page 2
pc;
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner, w/enclosure
John R. Marlles, Agent, City Planning Commission, w/enclosure
Evelyn D. Dorsey, Zoning Administrator, w/enclosure
Martha P. Franklin, Secretary, City Planning Commission
Rose M. Woodford, Secretary to the Assistant City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 1997.
No. 33287-030397.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~)=ropriations
Public Works
Snow Removal (1-4) .......................................
Health and Welfare
Health Department (5) .....................................
$ 24,210,174
370,449
$ 20,040,224
1,031,515
Revenue
Miscellaneous Revenue
Miscellaneous (6) .........................................
$ 560,451
193,951
1) Overtime Wages
2) FICA
3) Expendable
Equipment
4) Chemicals
5) Subsidies
6) Trigon Settlement
(001-052-4140-1003) $ 25,431
(001-052-4140-1120) 1,823
(001-052-4140-2035) 6,502
(001-052-4140-2045) 55,592
(001-054-5110-3700) (57,417)
(001-020-1234-0885) 31,931
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
March 3, 1997
Council Report No. 97-125
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject:
Snow Emergency Operations -
December, 1996, January 1997, and February 1997
I. Background:
Snow and ice storms occurred in the Roanoke Valley on December 5, 18, 23, 1996,
January 8, 23, 1997 and February 7, 12, 1997. These storms deposited nearly 17
inches of frozen participation at the Roanoke Regional Airport.
The 1996-97 Budget included $96,449 for snow removal from the City streets and
rights-of-way, for overtime salaries, supplies, and chemicals. Other operating
accounts are used for regular salary and equipment costs.
II. Current situation:
A. City employees have returned to their regular duties at this time.
Approximately 3,852 hours of regular time and 4,411 hours of overtime were
expended plowing and spreading chemicals on streets, keeping equipment in service,
etc. The salary cost to date has been approximately $105,581.
City equipment was operated for 5,205 hours. The cost of fuel, parts, and supplies
to date is in excess of $13,000.
2,650 tons of rock salt was spread on streets and bridges. The value of this product
is approximately $128,525.
Total cost to the City for snow and ice removal efforts to date has been
approximately $247,106.
March 3, 1997
Council Report No. 97-125
Page 2
Issues in order of importance are:
A. Bud~,etarv Impact
B. Funding
C. Timing
Alternatives:
A. City Council authorize the transfer of $89,348 to the Snow Removal Budget.
Budeetary Impact is as follows:
a. $43,060 was budgeted for overtime wages and FICA and
approximately $70,314 has been expended.
$43,000 was budgeted for Chemicals and approximately $100,592
has been or will be expended replenishing rock salt inventory.
$2~000 was budgeted for expendable equipment, and approximately
$6,502 will be expended to repair equipment, purchase snow plow
blades, nuts, bolts, etc.
d. Approximately $89,348 will be spent in excess of the current budget.
Fundin~ is available from the following sources:
Trigon Settlement
$31,931
Health Department Subsidy
57,417
The City of Roanoke has received $193,951 which represents unshared
employer discounts for contract years 1991 and 1992. These refunds will be
accounted for as revenue in Fiscal Year 1996-97 in the General Fund (001-
020-1234-0885) in an account entitled "Trigon Settlements." A separate
Council report on Solid Waste Management expenditures has recommended
using a portion of the settlement, with the remaining balance to be used for
snow emergency operations.
March 3, 1997
Council Report No. 97o125
Page 3
The remaining needed funding is available in the Health Department local
match account #001-054-5110-3700 due to excess local match funding for
the current budget year.
3. Timing is important, since snow removal accounts will be overexpended.
City Council not authorize the transfer of $89,348 to the Snow Removal Budget.
Bud~,etarv Impact will continue, as accounts will be overexpended.
Funding will still need to be identified.
Timing will not be an issue.
V. Recommendation:
City Council approve Alternative A, authorizing transfer of $89,348 from accounts
described in Section IV., A., 2., to following accounts.
Snow Removal Overtime
FICA
Expendable Equipment
Chemicals
001-052-4140-1003
001-052-4140-1120
001-052-4140-2035
001-052-4140-2045
$25,431
1,823
6,502
55,592
$89,348
WRH:WLS:rla
City Attorney
Director of Finance
Director of Public Works
Manager, Streets & Traffic
Budget Administrator
Respectfully submitted,
CityManager