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HomeMy WebLinkAboutCouncil Actions 04-07-97PARROTT 33320 ROANOKE CITY CO UNCIL REGULAR SESSION April 7, 1997 12:00 noon VISHA Y VITRAMON- LOBBY 3435 CHIP DRIVE, N.E. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. A. AH Present. Roanoke City Council convened at 12:00 noon at Vishay Vitramon - Lobby, 3435 Chip Drive, N. E. At 12:40 p.m., following a tour of the Vitramon plant, the meeting was declared in recess until 2:00 p.m. ROANOKE CITY CO UNCIL REGULAR SESSION April 7, 1997 2:00 p.m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Ail Present. The Invocation was delivered by The Reverend Vater C. Colbert, Pastor, Maple Street Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. PRESENTATIONS: LOCAL COLORS, Roanoke's International Celebration, will be held on Sunday, April 20, 1997, 1:00 p.m. - 5:00 p.m., on the City Market and Center In The Square. File #42-87-277-425 2 THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456. Selection of persons to be accorded the public interview for the position of Roanoke City School Board Trustee for terms commencing July 1, 1997, and ending June 30, 2000. Applicants are: Sherrie M. Boone Elizabeth M. Bm-ford F. B. Webster Day Marsha W. Ellison Joann Hamidullah Brett A. Harwell (withdrawn) Sherman P. Lea David A. Ostroff Michael L. Ramsey Lisa S. Updike Sherrie M. Boone, F. B. Webster Day, Marsha W. EHison, Joann Hamidullah, Sherman P. Lea, and Michael L. Ramsey will be accorded the public interview on Thursday, April 24 at 6:00 p.m., in the City Council Chamber. File #467 3 C-1 C-2 C-3 C-4 CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meetings of the Roanoke City Council held on Monday, February 3, 1997, and Tuesday, February 18, 1997. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various anthon'ties, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #15-110-132 Executive Session. A communication from the National Arbor Day Foundation advising that Roanoke has been named as a 1996 Tree City USA. RECOMMENDED ACTION: Receive and file. File #87 Minutes of the Audit Committee meeting held on Monday, March 3, 1997. RECOMMENDED ACTION: Receive and file. File #132-300 4 C-5 C-6 C-7 A report of the City Manager with regard to a proposal of the Environmental Protection Agency to establish new air quality standards for ozone and particulate matter. RECOMMENDED ACTION: Receive and file. File #22-199-326 A report of the City Manager with regard to a study of traffic conditions on Wiley Drive. RECOMMENDED ACTION: Concur in report. Removed from Consent Agenda for separate discussion. (See Item C-6 on page 6.) Qualification of the following persons: Dennis R. Cronk as a Director of the Industrial Development Authority of the City of Roanoke to fill the unexpired term of W. Bolling Izard, resigned, ending October 20, 1998; File #15-110-207 Sydnor W. Brizendine, Jr., as a Director of the Industrial Development Authority of the City of Roanoke to fill the unexpired term of Samuel H. McGhee, IH, resigned, ending October 20, 2000; File #15-110-207 E. L. Noell as a member of the Board of Fire Appeals for a term ending June 30, 2000; File #15-70-110 Kathryn V. Weikel as a member of the City of Roanoke Transportation Safety Commission to fill the unexpired term of Stephen A. Mancuso, resigned, ending October 31, 1998; File #15-20-55-110 5 C-6 J. Granger Macfarlane as a member of the Roanoke Regional Airport Commission for a term ending March 9, 2001; and File #9-15-110 Charles T. Green as a member of the Fair Homing Board for a term ending March 31, 2000. File #15-110-1'/8 RECOMMENDED ACTION: Receive and file. REGULARAGENDA A report of the City Manager with regard to a study of traffic conditions on Wiley Drive. Concurred in the report. File #20-67-200 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: a# Request to address Council with regard to allowing Vietnamese Pot-Bellied Pigs as a household pet in the City of Roanoke. Ms. Pat Earls, Spokesperson. (5 minutes) Received and filed. File #24-54-66 4. PETITIONS AND COMMUNICATIONS: A communication from Council Member William White, Sr., recommending a one cent reduction in the real estate tax rate, effective January 1, 1998. The appropriate City officials were requested to develop a fiscal year 1997-98 budget that includes a one cent real estate tax reduction, effective January 1, 1998, for review and possible approval by Council during upcoming budget study sessions, Vice-Mayor Wyatt voted no. File 060-79-132 A communication from Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, requesting approval of the Airport Commission's 1997-98 proposed Operating and Capital Purchases budget, as well as a listing of proposed capital expenditures which are expected to exceed $100,000.00. Adopted Resolution No. 33320-040797. (7-0) File #9-60 5. REPORTS OF OFFICERS: a. CITY MANAGER: 1. A report with regard to the City of Roanoke Affirmative Action Program. (10 minutes) Received and flied. File #184-411 ITEMS RECOMMENDED FOR ACTION: A report recommending appropriation of funds for joint Roanoke City and Roanoke County Radio Consultant to proceed with writing of specifications for a regional 800MHZ Thinking Radio System. Adopted Budget Ordinance No. 33321-040797. (7-0) File 060-262.405-448 A report recommending execution of Change Order No. 1, in the amount of $32,000.00, to the City's contract with Malcolm Pimie, Inc., for design of upgrade and expansion of the Water Pollution Control Plant. Adopted Ordinance No. 33322-040797. (6-0, Council Member White was out of the Council Chamber.) File #27-405 A report recommending authorization for the City Manager to file an application with the Virginia Depathuent of Transportation for Industrial Access Road funds in the Roanoke Centre for Industry and Technology. Adopted Resolution No. 33323-040797. (6-0, Council Member White was out of the Council Chamber.) File #20-207-450 A report with regard to transfer of $75,000.00 to the "RCIT Irrffastmcture Engineering" account from the Undesignated Capital Funds account. Adopted Budget Ordinance No. 33324-040797. (7-0) File #60-217-207-450 6. A report with regard to Maple Leaf Foods, Inc. Adopted Budget Ordinance No. 33325-040797 and Resolution No. 33326-040797. (6-0, Council Member Parrott abstained from voting.) File #60-207-450 A report with regard to execution of an agreement with Downtown Roanoke, Inc., to manage the City Market. Withdrawn. A report with regard to training incentives for First Citizens BankShares, Inc. Adopted Budget Ordinance No. 33327-040797 and Resolution No. 33328-040797. (7-0) File #60-246-450 A report recommending fund appropriations from the Capital Maintenance and Equipment Replacement Programs and Prior Year Retained Earnings funds. Adopted Budget Ordinance No. 33329-040797. (7-0) File #60-67-70-200-217-268-270-301-361-472 DIRECTOR OF FINANCE: 1. A joint report of the Director of Finance and the City Manager with regard to the real estate tax rate financial impact. Received and filed and referred to 1997-98 budget study. File #60-79 2. A financial report for the month of Februa~, 1997. Received and filed. File #1-10 Council Member White requested that the Director of Finance report on the budget implications as a result of the announcement by Maple Leaf Foods, Inc., to expand its operations by constructing a new manufacturing plant in the Roanoke Centre for Industry and Technology. File #1-60-132-207-450 6. REPORTS OF COMMITTEES: ao A report of the Bid Committee recommending rejection of all bids received by the City for construction of a sanitary sewer storm drain and detention pond at the Deanwood Industrial Park. John H. Parrott, Chairperson. Adopted Resolution No. 33330-040797. (7-0) File #27-207 7. UNFINISHED BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: 9 Co Ordinance No. 33301, on second reading, amending and reordaining certain sections of the 1996-97 General and Fleet Management Fund Appropriations, providing for appropriation of $896,105.00 in connection with the purchase of fire aerial apparatus. Adopted Budget Ordinance No. 33301-040797. (4-3, Vice-Mayor Wyatt, and Council Members Harris and Trout voted no.) File #60.70.270.361-472 Ordinance No. 33310, on second reading, authorizing the sale of 8.6665 acres of City-owned land to A & M Enterprises, L.L.C., upon certain terms and conditions. Adopted Ordinance No. 33310-040797. Parrott abstained from voting.) File #2-166-207-217-450.514 (6-0, Council Member A Resolution memorializing the late George B. Cartledge, Sr. Adopted Resolution No. 33331-040797. (7-0) File #80-367 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. The City Attorney was requested to prepare the proper measure memorializing The Reverend Alfred S. Prunty. File #80-367 Council Member White called attention to discussions with regard to increasing the size of the City's next bond issue by using funds which have been saved as a result of the reengineering of City services in order to increase the funds available for debt service, and inquired if the School system has taken similar action. The City Manager advised that he would discuss the matter with the Superintendent of Roanoke City Public Schools. File #53-467 l0 10. Council Member Swain suggested that a flow chart/diagram be posted at various locations in the City informing citizens of the status of capital projects which would include information on cost, commencement date, completion date, etc. File #217 Vacancies on various authorities, boards, commissions and con~mittees appointed by Council. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT BACK TO COUNCIL. CERTIFICATION OF EXECUTIVE SESSION. (7-0) Appointed Bobby Lavender as a member of the Board of Fire Appeals for a term ending June 30, 2000. File #15-70-110 Appointed Richard A. Rife as a member of the City Pionning Commission for a term ending December 31, 2000. File #15-110-200 Appointed Basil Owens, Jr., as a member of the Roanoke Public Library Board to fill the unexpired term of Mary C. Maier, resigned, ending June 30, 1998. File #15-110-323 Council withdrew its March 17, 1997, request for a report from the City Manager on the issue of allowing pigs within the City limits. File 024-54 MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY 'CLERK'S OFFICE DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 4-52 Roanoke, Virginia 24011-1594 Telephone: (540) 981-2444 Fax: (540) 853-1145 April 7, 1997 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB:sm H;~AG ENDA.OT~VAC.US HONORARY TRUSTEES STEWART UDALL Chair Former Secretary of rnterio( EDDIE ALBERT Entedainer WILLIAM H BANZHAE Executive Vice President Society of American Foresters DOUGLAS BEREUTER US Congressman DONALD BORUT Executive Director Nationar League of Cities DiCK CAVETT Entertainer J THOMAS COCHRAN Executive Director U.S Conference of Mayors J JAMES EXON US. Senator LADY BIRD JOHNSON Stonewall, Texas JACK LORENZ Izaak Walton League of America, Inc J MICHAEL McCLOSKEy Chairman Sierra Club MA×INE (MRS FRANK) MORRISON Former Nebraska First Lady JAMES COLSON J Steding Morton Biographer ERNEST C SHEA Executive Vice President Nad Assn of Conservation Districts JACK WARD THOMAS Chiet USDA Forest Service R E "TEE'TURNER Chailman Turner Bioadcasting System LAURENCE D WISEMAN President American Forest Foundation BOARD OF TRUSTEES HELEN BOOSALIS Chair TONY DORRELL V<e Cha¢[ LETIClA ROCHE CANe PRESTON COLE MRS LEE (CAROLYN) CRAYTON JR DR GARY HERGENRADER BILL KRUIDEN~ER JIM LEUSCHEN PETER MYERS DR JAMES O'HANLON STAFF JOHN ROSENOW President SUSAN MclNTOSH KRIZ O The National . Foundation TM 211 N. 12th Street, Lincoln, N E 68508 · 402-474-5655 · www. arborday, org March 17, 1997 The Honorable David A Bowers Mayor of the City of Roanoke Room 452 215 Chuck Avenue SW Roanoke, VA 24011 RECEIVE MAR Z 8 1997 MAYOR'S OFF, Dear Mayor Bowers: Congratulations to Roanoke on being named as a 1996 Tree City USA! As we celebrate the 125th anniversary of Arbor Day this year, it is especially appropriate to recognize the value of trees to our communities. Trees beautify and lend value to our homes, neighborhoods, parks and business areas. At the same time, those trees conserve energy, help clean the air, protect rivers and streams, and provide a home for wildlife. The Tree municipal tree-care responsibilities seriously. An effective community forestry program is an ongoing process of growth and renewal--a program of planting and care that continues through the years. Tree City USA, you have a solid foundation for that process of improvement. City USA award indicates that you take your As a Tree City USA is sponsored in cooperation with the National Association of State Foresters. State foresters are responsible for the presentation of the Tree City USA flag and other materials. We will forward your awards to Paul Revell in your state forester's office. They will be coordinating the presentation with you. I hope you will make the presentation of the Tree City USA award a part of your Arbor Day celebration, and that your town will give special emphasis to Arbor Day during its 125th anniversary. Again, congratulations on receiving this national recognition for your tree-care program. cc: President Daniel J. Henry For more information, contact John Rosenow, President or Mary Yager, Program Director at (402) 474-5655 News from O The National . Arbor Day Foundation® 100 Arbor Avenue · Nebraska City, NE 68410 FOR IMMEDIATE RELEASE: Roanoke Named Tree City USA Roanoke has been named a Tree City USA by The National Arbor Day Foundation. It is the second year Roanoke has received this national recognition. The Tree City USA program is sponsored by The National Arbor Day Foundation in cooperation with the USDA Forest Service and the National Association of State Foresters. To become a Tree City USA, a community must meet four standards: a tree board or department, a tree care ordinance, comprehensive community forestry program, and an Arbor Day observance. a "As we celebrate the 125th anniversary of Arbor Day this year, it is especially appropriate to recognize the value of trees to our communities," John Rosenow, The National Arbor Day Foundation's president said. "Trees beautify and lend value to our homes, neighborhoods, parks and business areas. At the same time, those trees conserve energy, help clean the air, protect rivers and streams, and provide a home for wildlife." "An effective community forestry program is an ongoing process of renewal and improvement--a program of tree planting and care that continues through the years," Rosenow said. "The Tree City USA award is an excellent indication that there is a solid foundation for that process of improvement." MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL March 3, 1997 1. CALL TO ORDER: The meeting of the Roanoke City Audit Committee was called to order at 11:30 a.m. on Monday, March 3, 1997, with Chairman, William White, Sr., presiding. · The roll was called by Ms. Barger Audit Committee Members Present: William White, Sr., Chairman Mayor David Bowers C. Nelson Harris Carroll E. Swain Others Present: Robert H. Bird, Municipal Auditor W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Samuel Hayes, IIl, Manager Utility Line Services Kenneth F. Mundy, Controller School Board Thomas F. Baldwin, Assistant Municipal Auditor Evelyn W. Barger, Administrative Assistant Judy M. Taylor, Senior Auditor Robert S. Renaud, Auditor EXTERNAL AUDITS: A. Report recommending an external audit firm The motion was made by Mayor Bowers and seconded by Mr. Swain to concur with the Audit Selection Comm'ttee's recommendatton to engage KPMG Peat Marwick to perform audit services for fiscal years 1997-2000. The motion was approved unanimously. Mr. White recognized Mr. Bird who briefed the Committee on how the Audit Selection Committee negotiated and selected the external audit firm. Mr. White asked why the Housing Authority did not participated in the audit contract with the City. Mr. Bird asked the Housing Authority and they said that they were not ready and their fiscal year is not the same as the City's. Mr. White asked Mayor Bowers to discuss with the Housing Authority the benefits of doing business jointly with the City when at all possible. Audit Committee Minutes -2- March 3, 1997 3. INTERNAL AUDITS A. Controls Evaluations: · Meter Shop Mr. White ordered that the Meter Shop audit report be received and filed. There were no objections to the order. Mr. White recognized Mr. Bird for comments. Mr. Bird asked the in-charge auditor, Mr. Baldwin to brief the Committee on the report. Mr. Baldwin briefed the Committee on the report. There were several questions from the Committee members regarding this report. Mr. Baldwin informed the Committee that management was working toward making changes to the Meter Shop. Mr. Baldwin also informed the Committee that there is a committee of City personnel working with the Utility Lines Manager to make improvements to this area. 4. UNFINISHED BUSINESS: None. 5. NEW BUSINESS: None. 6. ADJOURNMENT: There being no further business, the meeting adjourned at 11:52 a.m. William White, Sr., Chairman Mary F. Perker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File #22-199-326 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to a proposal of the Environmental Protection Agency to establish new air quality standards for ozone and particulate matter, was before the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. On motion, duly seconded and unanimously adopted, the report was received and filed. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm pc: Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Dr. Molly L. Rutledge, Director, Health Department, 515 Eighth Street, S. W., Roanoke, Virginia 24016 James D. Ritchie, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works April 7, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Council Members: Subject: Environmental Protection Agency (EPA) Air Quality Standards In November of 1996 EPA unveiled a proposal to establish new air quality standards for ozone and particulate matter. These proposed standards had the prospect of impacting individuals and existing industries as well as developments in the Roanoke Valley. Attached is a communication dated January 28, 1997, which I have received from Wayne G. Strickland, Executive Director o£the Fifth Planning District Commission. This advises that the Roanoke Valley would not be impacted by the new, more restrictive ozone standard. It also states that, at this time, there is insufficient data to predict the possible impact of new, more restrictive particulate standards. When we receive additional information on this subject, Council will be advised. Respectfully, W. Robert Herbert City Manager WRH:WFC:pr Attachment cc: James D. Ritchie, Assistant City Manager Mary F. Parker, City Clerk Wilburn C. Dibling, Jr., City Attomey James D. Grisso, Director of Finance William F. Clark, Director of Public Works Molly L. Rutledge, Director, Health Department FIFTH PLANNING DISTRICT COMMISSION 313 Luck A,.,enue, S'W Post Office Box 2569 Roanoke, Virginia 24070 ,540 343-4417 · iax/540) 343-4416 January 28, MEMORANDUM 1997 TO: FROM: Gerald Burgess, Bo:etourt County Administrator .mer Hodge, Jr., Roanoke County Administrator Robert Herbert, Roanoke City Manager Randy Smith, Salem City Manager Clayton Goodman, Vinton Town Manager Wayne G. Strickland, Executive Director The PDC contacted you in November 1996 regarding EPA's possible reduction in the ozone standard. Since that time, EPA has announced its proposed reduction in the ozone standard from 0.12 parts per million (ppm) (averaged over a one-hour period) to the more restrictive standard of 0.08 ppm (with an eight hour standard). Helen Smythers, the PDC's Chief of Cou=L~unity Development, has contacted the Department of Environmental Quality and the Environmental Protection Agency regarding the effect of this proposal on the Roanoke Valley. Using updated 1993-95 data, EPA reports that the Roanoke Valley would not violate the new, more restrictive ozone standard of 0.08 ppm. This has been confirmed in a conversation with John Daniel with DEQ's Air Division, Technical Operations, in Richmond. In addition, a December 3~,. 1996 letter form Roberto Fonseca-Martinez at the Federal Highway Administration states that existing monitoring data indicate that the Roanoke Valley does not exceed a 0.08 ppm ozone standard. Therefore, unless future ozone monitoring data indicate a worsening of ozone in the Roanoke Valley, it appears that EPA's proposed change would not bring new regulations into effect in the Valley. Please note that an enclosure to our November 1996 memo implied that the Roanoke Valley would fall under new restrictions because older data (1991-93) showed higher ozone readings than did the 1993-95 data. In addition, our November 1996 memo was written at a time when it was possible that EPA would propose an even more restrictive ozone standard of 0.07 ppm. Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Sa!em, and the Town of Vinton In addition to the above change (ozone standards), EPA has proposed the use of two new (more restrictive) standards for particulate matter. None of the persons that we contacted anticipate that the first of these revisions (PM-10) would affect the Roanoke Valley. The other new particulate standard is entitled PM-2.5 and would regulate smaller or "fine" particles in the air (smaller than 2.5 micrometers in diameter). John Daniel at DEQ in Richmond informed me that they are not able to predict the possible impact of a new PM-2.5 standard on the Roanoke Valley or many other parts of Virginia because particulate matter is not commonly tested at that level. For example, in Roanoke, DEQ's existing particulate monitors examine the larger particles, 10 micrometers or higher, which are regulated under the PM-10 standard. The letter from FHWA (cited above) states that the lack of existing monitoring data for particulate matter prevents them from predicting which localities will fall under the proposed PM-2.5 standard. EPA's In~ernet homepage includes the Roanoke Valley in a list of locations that might violate the new PM-2.5 particulate standard, but it stresses that its PM-2.5 estimate listing is based on PM-10 data and therefore is "only an estimate and is subject to significant uncertainty,,. I have enclosed a copy of FHWA's letter, along with some explanatory information from EPA and the January/February 1997 Bay Journal. The latter gives an address for public comment to EPA, requesting comment by February 18, 1997. We will contact you again if we locate more detailed information on this topic. · ~ Bay Journai· January-February 1997. How to air your views. on ozone, particulate rules The EPA has established a new, tollrfree telephone number and elec- tronic mail addressee to accept public comment on its recent proposal to strengthen air quality standards for ground-level ozone (smog) and Pat- ticulatas (soot). Public comments re- ceived by phone and e-mail will have thc same legal standing as written public comments and testimony at public hearings. Thc toll-flee phouc number is: 1-888-TELL-EPA (1-888- 835-5372). (Note: This is not 1-800 but "1-888.") The comment deadline is Feb. 18. The number will receive public CII text; encrypted e-mail messages cannot be read. A uscr-f~cndly link to these e-mail addresses from thc EPA Internet Home Page will be added soon (The EPA's bomepage address is: "http://www.epa.guv'). Ail e-mail comments must be identified by the appropriate docket number listed be- low. Comments must includc name, ad- dress and affiliation (such as compa- ny, organization or private citizen) on the toll-flee number or e-mail. All open to the public for review. Corn- panics should nev- er include Confi- dential Business comments 2A Information (CBI) hours a day, seven in phone or e-mall dayaa wee~ ex- -: messages to the Luther EPA. ILsten to the instructions and leave a message (up to two min- utes) that wiU be scribed and included in the official docket. Under the Ciean Ah' Act, Congreas directs the EPA to review major air standards every five yeats to ensure they reflect current science and ate fully protective of public health. The EPA has also set up five c- mail boxe~, by subject: 1. General Comments: 'gennr al.comments~epam~.epa,gov. ' 2. Ozone National Ambient Air Quality Stan_datck Only:. 'o3naa qs.comments(~"pamn n.epa.gov # 3. Paniculate Matter National Am. .blent Air Quality standards Only: pmnaaqs.comman~pumail.epe. 4. Interim Implementation Policy Only: ' iip.commant..--~epam ail.up a.gov' 5. Particulate Matter Monitoring Regulations On]-" ' mm y. men ts~>epemail.epa.gov' The EPA seeks public.comment from community members, small businesses, indusuT, state and locul government, Parents, physicians, peo- asthma and other citizens. E-mall comments should be in AS- .. Public merits ca~"also' be ' submitted in WTit- lng (in duplicate) to: U.S. Environ- mental Protection Agency, Air Docket (6102), Arm: Docket # (as identified below) Waterside MaU, 401 M Sire. eL SW, Washingion, D.C. 204~0. Please identif7 written public com- ments with the specific docket num- 1. Ozone NAAQS Proposal: Dock- et Number A-95-58 2. Paniculate Matter NAAOS Pro- posal: Docket Number A-95-$4 3. Interim Implementation Policy: Docket Number A-95-38 ' 4. Particulate Malier Monit0tin8 Prolx~al: Docket Number A-96- 51. The EPA wiU also accept, com- ments and data on disks in WordPer- fect 5.1 file format or ASCII file for- mat. Citizens cae review all the comments the EPA is receiving by going to the Air and Radiation Dock- et and Information Center at EPA Waterside Mall Headqusners, Room M-1500, 401 M Sheet, SW, Washing- ton, D.C., between 8:30 a.m. and 5:30 p.m. weekdays. The Docket is located on the street level of Waterside Mall. No more than 266 pages of public comments may be photocopied for free, with a 15 cent charge per Page beyond that limit. Wetlands protection strengthet In a major tightening of wetlands pr~ tection, the Clinton administrat on is pi ing out roles that have allowed develof to drain thousands of acres without da- tailed government review. The Army Corps of Engineers, whic regulates wetlands, said developers wo be allowed expedited approval under ti' revised rule only for areas smaller than acres, and that it will abolish the specia permitting process entirely in two ~'esn The new rules were published Dec. in the FederalRegister and will take ef feet 60 days later, on Feb. 11. Under the special procedure, which been used since 1984, the development an acre or less of wetland did not even quire notification, but under the revised process that is allowed only for areas m larger than one-third of an acre. Tightening of the Permit 26 a, pproval process has been sought by env]ronme~ talists for years because, they argue, it allowed the destruction of tens of thou- sands of acres of wetlands with only sc; government review as long as Parcels were. no lar~r than 10 acres- ..... ~:..T~.¢ special permlls have,been iis~d {~ build everything from t0wnh0uses ~nd small shopping centers to toads and pri- vate homes on headwater and isolated wetlands that environmentalists say are key to flood conH'ul, wildlife habitat pn ruction and improved water quality. The action would likely have little im- pact in Maryland and Pennsylvania, both w.hich have their own nontidal wetland ga mtt programs which regulate small tracts But it could affect Virginia, where there no nontldal wetland permit pro.am. In addition to phasing out Permit 26, the Corps also is fine-tuning 36 other mits that it uses to allow approval with limited or no paperwork of wedands pro jeers the agency believes will have mini- mai environmental impact. But conservationists have maintained that many of the fast-track approvals unde Permit 26 have caused significant harm to wetlands, destroying as many as 2~,000 acres a year, one to 10 acres at a time. "It's the bent thing that's happened to wetlands protection in a long time," saic Drew Caputo, a wetlands expert at the Natural Resources Defense Council, of ~e Corps' revisions. But he and other en- v~tonmentalists said they would have fen'ed the procedure were ended immedi- ately, instead of waiting for two years. "We're going to lose thousands of acr~ of wetlands in that period," said Grady . McCallis, an attorney for the National Wildlife Federation. He maintained the .permitting I:n'ocess is illegal because pro- jeers approved under it have significantly more than minimal impact and are not nat U.S. Department of Transportation Federal Highly Admlnlst~atl~l December 31, 1996 IN RE~t.y RF. FER ~ EPA's Proposed Rule to Change the National Ambient Air Quality Standards for Ozone and Particulate Matter Mr. David R. Gehr Commissioner Virginia Department of Richmond, Virginia Dear Mr. Gehr: Transportation As you are aware, the Environmental Protection Agency unveiled a proposal on November 27, 1996, that would establish new air quality standards for ozone and particulate matter. On December 13, 1996, EPA published Proposed Rules in the Federal Register to this effect. The Proposed Rules are the result of reviews conducted by EPA under Sections 108 and 109 of the Clean Air Act which require EPA to identify pollutants which may reasonably be anticipated to endanger public health and welfare, establish criteria and standards for these pollutants, and periodically assess the existing criteria and standards and adjust them accordingly to reflect the.latest scientific knowledge. We strongly encourage VDOT to review the Proposed Rules and comment on Che~ as appropriate during the comment period which closes on February 28, 1997, since the proposed changes could have an effect on several areas in Virginia currently classified as attainment. Preliminary indications based on existing monitoring data for ozone indicate Chat the counties of Dinwiddie, Goochland, New Kent, Powhatan, Prince George, Kin~ George, Accomack, and Northamton and the City of Petersburg would be reclassified from attainment co nonaCtainment if the new standards being proposed go into effect. In addition, the proposed changes to the standards would probably complicate the Richmond nonattainment area's bid for attainment. With regards to particulate matter, existing monitoring data is unavailable with which to make a prediction. However, it is anticipated that some of Virginia's larger cities will be reclassified as nonattainment due to tke use of diesel fuel. If we can be of any assistance in this matter, Edward Sundra of our staff is available to work with your Environmental Division and Transportation Planning Division. ivision Adminis~a or~ Advance Notice of Proposed Rulemak,,.tandards and Regional Haze Program http:l/ttnwww.rtpnc.epa.gov/naaqsprolanprfac United States Environmental Protection Agency Office of Air & Radiation Office of Air Quality Planning & Standards FACTSHEET December 4, 1996 ADVANCE NOTICE OF PROPOSED RULEMAKING: IMPLEMENTATION OF NEW OR REVISED OZONE AND PARTICULATE MATTER AIR QUALITY STANDARDS AND REGIONAL HAZE PROGRAM Today's Action... The Environmental Protection Agency (EPA) is today issuing an advance notice of proposed rulemaking (ANPRM) identifying key issues for consideration in the development of new or revised policies to implement revised national ambient air quality standards for ground-level ozone and particulate matter (PM), as well as a regional haze program. On November 27, 1996, EPA proposed to revise the national ambient air quality standards for ozone and PM. EPA is under a court order to issue a final decision on whether to retain or revise the PM standards by June 28, 1997. The Agency intends to follow the same schedule for issuing the final ozone standard, and also intends to propose a regional haze program in mid 1997. Under the Clean Air Act, once EPA revises an ambient air quality standard, the Agency must establish deadlines for attaining the standard and also set forth the actions that cities and states ' must take to meet the new standards by those deadlines. In the case of ozone, PM and regional haze, EPA will develop a fwo-phased implementation strategy. Phase I of the strategy will focus mainly on matters related to designation of areas with regard to their attainment status for new or revised standards. Phase II will address remaining implementation plan requirements. EPA anticipates proposing Phase I for public comment in June 1997 and taking final action on Phase I in June 1998. Phase II is scheduled to be proposed in June 1998 and finalized in June 1999. [] EPA is issuing this advance notice of proposed mlemaking because it believes that waiting until possible standard revisions are actually promulgated would cause inevitable delays and disruptions in national, state and local efforts to achieve clean, healthy air. This is especially true for those efforts already underway to attain the ambient air quality standard for ozone. [] Ozone, PM and regional haze are products of interrelated chemical conversions in the atmosphere and new approaches are needed to integrate the management and planning for addressing these air · quality problems. This ANPRM provides a broad scientific perspective on this issue and addresses other implementation issues that have been identified such as the need for regional strategies. [] EPA believes that providing advance notice of the issues, principles, and questions under consideration provides more time for public participation and input into the development of these programs. The ANPRM is not intended to indicate predisposed preferences or decisions by EPA. How is EPA Using the Federal Advisory Committee Act Process to Address Ozone, Particulate Matter, and Regional Haze Implementation? [] If EPA makes a final decision to revise either or both of the national ambient air quality standards for PM or ozone, the Agency intends to develop common-sense implementation strategies that 1 of 2 01/28/97 11:18 Advance Notice of Proposed Rulemak...tandards and Regional Haze Program http:l/ttnwww.rtpnc.epa.govlnaaqsprolanprfa¢ achieve the new public health goals in a cost-effective manner. To that end, EPA has brought together experts fi:om industry, State and local governments, environmental groups, and academia to advise the Agency on this implementation strategy. Their advice and recommendations will be the basis for EPA's implementation program. EPA created this advisory committee under the auspices of the Federal Advisory Committee Act (FACA). Besides reviewing the national ambient air quality standards for ozone and PM, EPA is also developing a regional haze program to address visibility impairment in Federal Class I areas (certain national parks and wilderness areas). With the possibility that EPA may revise either or both the ozone and PM standards, as well as to develop a new regional haze program, EPA felt it was important to obtain advice and recommendations for implementing these programs from a wide range of perspectives. As a result, EPA used FACA to establish the Subcommittee for Ozone, Particulate Matter and Regional Haze Implementation Programs formed under the Clean Air Act Advisory Committee in September 1995. These programs are being examined together because of the likelihood that implementation programs for ozone, PM, and regional haze could focus on the same or similar sources. The Subcommittee is composed of about 60 members representing State and local agencies, tribes, business and industry, environmental groups, other Federal agencies, and scientific/academic institutions. In addition, there are a large number of other representatives of industry, environmental groups, State and local agencies, and others on 4 Subcommittee working groups: Science and Technical Support Group, Base Programs Analyses and Policies Group, National and Regional Strategies Group, and the Communication and Outreach Group. A Coordination Group is responsible for assuring that the work of the other groups supports overall project goals. Total membership of the Subcommittee and its 5 working groups is over 150 participants. The working groups are co-chaired by stakeholder representatives and an EPA official. Numerous meetings of the Subcommittee have been held since September 1995. The work groups hold biweekly conference calls and meet face-to-face as needed, normally in conjunction with Subcommittee meetings.. r: The Subcommittee will remain at the center of EPA's efforts to implement any new or revised ozone and PM standards and the regional haze program. EPA intends to continue to adjust the focus and membership of the Subcommittee as necessary to address relevant implementation concerns. For example, EPA has taken steps to assure that the concerns of small businesses are adequately considered by augmenting Subcommittee membership in this area. EPA is also exploring the use of regional public meetings to obtain additional input on implementation issues from States, local government agencies, the. general public, and environmental groups. In addition, the Subcommittee will be asked to provide advice and recommendations on strategies that will spur the dev~elopment of new clean air technologies. For More Information... Contact Bill Hamilton at EPA's Office of Ah' Quality Planning and Standards at (919) 541-5498 for additional information. Information about the FACA process can also be found on the Internet at: http://ttnwww.rtpnc, epa. gov/html/ozpmrh/facahome,]~tm Return to NAAOS Proposal Home Page 2 of 2 01/28/97 11:1~ How the New Proposed Standards Will Affect My City or County http:/Ittnwww.rtpnc.epa.govlnaaqspro/rnycity United States Environmental Protection Agency Office of Air & Radiation Office of Air Quality Planning & Standards FACT SHEET November 26, 1996 How the New Proposed Standards Will Affect My City or County What do these new standards mean for my city or county? F~rst and foremost, they mean additional health protection for your citizens. Cleaner air for everyone, particularly safer air for children, the elderly, asthmatics and persons with heart and other respiratory problems. The new standards also mean less haze and less smog. Now that EPA has proposed these new standards, what will my city or county have to do to comply? As of today, nothing. These are proposed standards. EPA will take full public comment on these standards before issuing final standards. Those final standards will not be issued until June 1997. Once a f'mal standard is set, how quickly will my city or county have to additional control programs? [] As discussed below, many new nonattainment areas will not have to implement any new control programs to meet the new standards. The programs already required by the Clean Air Act or already underway will make the need for any additional controls unnecessary in many cases. c: However, for those cities that do need to adopt additional control programs to meet the new standard, they will not have to do so immediately after any new standards are set. The first step will be to determine the size of the areas affected by any new standards. This process could take up to 2 years for ozone (or until June 1999) and could take even longer for particulate matter because we may have to wait for new fine particle air quality monitoring data [] Unde~ this process, known as "designating nonattainment areas," Governors of the different states have up to a year to come to EPA with their recommendations about the size of the affected areas. EPA then haaup to a year to work out any outstanding issues with the state and approve the designation. : Before this designation process with the Governors can begin for PM nonattainment areas, fine .particle air quality monitoring systems will first need to be put into place to determine air quality m most areas. Some amount of air quality data fi.om these monitors will probably be necessary before the process can begin. What will the deadline be for my city or county to meet any new standard? [] Under the Clean Air Act, EPA can give areas up to 10 years (with two one-year extensions) to meet the new standards beyond the date an area is designated as being nonattainment. For example, if EPA designates a county as being part of an ozone nonattainment area in June 1999, that area -- depending on the severity of its problem -- could have as long as June 2009 (with extensions to 201 l) to meet a new ozone standard. 1 of 2 01/28/97 10:2z How the New Proposed Standards Will Affect My City or County http:llttnwww.rtpnc.epa.govlnaaqspro/myc~b. Areas with less severe problems may be given shorter deadlines. This issue is among several that is being discussed in detail by officials from state and local governments, industry, and environmental groups who are providing advice to EPA on matters pertai~ng to implementing the new standards. When will my city or county have to implement any specific new control programs required under the new standards? ~ The nature of any new control programs is being worked out in full cooperation with EPA's federal advisory subcommittee comprised of officials from state and local governments, small and · large businesses, environmental groups and other organizations with expertise in these matters.' Implementation of New Standards and the FACA Process Based on continuing discussions with this expert advisory group, EPA intends to publish a proposal that will outline the specific control requirements by June 1998 and take final action on that proposal in June 1999. Cities and counties will implement any new control programs after that point in time. Should my city or county stop its current air pollution control efforts? Have ali our efforts to date been wasted? All on-going efforts to meet the current ozone and particulate matter standards will help meet the new standards as well. In fact, all efforts undertaken to date have only served to ensure that your county or city is closer to meeting (or will better be able to keep meeting) a new ozone standard. To assist in this effort, EPA is proposing an interim implementation policy in November 1996 that will provide guidance related to on-going control programs. Even though the specific control strategies have not yet been agreed upon, what are the likely kinds of things that my city or county will have to do to meet a new standard? Many new ozone areas and some new PM areas will readily achieve attainment without having to implement any new control programs beyond those already required under the Clean Air Act or those programs currently underway. For example, the adoption of regional utility and other control strategies that are anticipated to result fi.Om the negotiations among the 37 Eastern States (the so- called "OTAG" negotiations) may eliminate the need for any additional local controls in new ozone areas in the east. Similarly, other programs, such as the 49-state national Iow emission vehicle (LEV) and other national vehicle emission programs will help all areas attain the new standard. New PM areas will benefit greatly from the full implementation of the sulfur dioxide reductions from power plants under the acid rain program. This, coupled with additional cost-effective utility and combua~on controls, would reduce or eliminate the need for new, local controls for fine particles in much of the East. Some cities will need to take additional steps within its localized area to meet the new standards (e.g. Houston, Philadelphia, Baltimore-Washington). These areas will likely need to implement additional programs, like improved combustion via the installation of low NOx burners or economic incentive programs to cost-effectively reduce emissions. Finally, a few cities will have to continue to push for technological innovation and creative programs to ultimately meet the new standards. This category includes areas like greater Los Angeles and greater New York which are already implementing these kinds of programs to clean up the air in their areas. Control programs in these areas will include cleaner fleet and other vehicles, as well .as economic incentive programs and programs to reduce traffic congestion. Return to NAAQS Proposal Home Page 2 of 2 01/28/97 10:2~ MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke~ Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Depuly City Clerk April 14, 1997 File #15-110-207 Lynn D. Avis, Vice-Chairperson Industrial Development Authority of the City of Roanoke 3848 Bosworth Drive, S. W. Roanoke, Virginia 24014 Dear Mr. Avis: This is to advise you that on March 18, 1997, Sydnor W. Brizendine, Jr., qualified as a Director of the Industrial Development Authority of the City of Roanoke to fill the unexpired term of Samuel H. McGhee, III, resigned, ending October 20, 2000; and that on March 18, 1997, Dennis R. Cronk qualified as a Director of the Industrial Development Authority of the City of Roanoke to fill the unexpired term of W. Bolling Izard, resigned, ending October 20, 1998. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm pc: Margaret R. Baker, Secretary, Industrial Development Authority of the City of Roanoke, 212 S. Jefferson Street, Roanoke, Virginia 24011 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Sydnor W. Brizendine, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Industrial Development Authority of the City of Roanoke to fill the unexpired term of Samuel H. McGhee, III, resigned, ending October 20, 2000, according to the best of my ability. So help me God. Subscribed and sworn to before me this iV'day of I1'(~-o~H~ 1997. ARTHUR B. CRUSH III, CLERK B~ ~~, DEPUTY CLERK Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Dennis R. Cronk, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Industrial Development Authority of the City of Roanoke to fill the unexpired term of W. Bolling Izard, resigned, ending October 20, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~ day of ]h~' 1997. ARTHUR B. CRUSH, III, CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254~ Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Cl~rk April 14, 1997 File #15-70-110 Stephanie M. Moon, Secretary Board of Fire Appeals Roanoke, Virginia Dear Ms. Moon: This is to advise you that on March 31, 1997, E. L. Noell qualified as a member of the Board of Fire Appeals for a term ending June 30, 2000. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, E. L. Noell do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Fire Appeals for a term ending June 30, 2000, according to the best of my ability. So help me God. Subscribed and sworn to before me this .~L.%ay of J/~'.~.~L 1997. ARTHUR B. CRUSH, III, CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-t 145 SANDRA H. EAK1N Deputy City Clerk April 14, 1997 File #15-20-55-110 Robert K. Bengtson, Chairperson City of Roanoke Transportation Safety Commission Roanoke, Virginia Dear Mr. Bengtson: This is to advise you that on March 28, 1997, Kathryn V. Weikel qualified as a member of the City of Roanoke Transportation Safety Commission to fill the unexpired term of Stephen A. Mancuso, resigned, ending October 31, 2000. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Kathryn V. Weikel, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Transportation Safety Commission, to fill the unexpired term of Stephen A. Mancuso, resigned, ending October 3'1, 2000, according to the best of my ability. So help me God. Subscribed and sworn to before me this~'C"kday of '~ 1997. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S~W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File #9-15-110 Bob L. Johnson, Chairperson Roanoke Regional Airport Commission P. O. Box 29800 Roanoke, Virginia 24018 Dear Mr. Johnson: This is to advise you that on March 28, 1997, J. Granger Macfadane qualified as a member of the Roanoke Regional Airport Commission for a term ending March 9, 2001. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm pc; Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, J. Granger Macfarlane, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Regional Airport Commission for a term ending March 9, 2001, according to the best of my ability. So help me God. ARTHUR B, CRUSH, III, CLERK DEPUTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W,. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy Cily Clerk April 14, 1997 .- File #15-110-178 G. David Nixon, Chairperson Fair Housing Board 920 Welton Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Nixon: This is to advise you that on April 1, 1997, Charles T. Green qualified as a member of the Fair Housing Board for a term ending March 31, 2000. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm pc: Dolores C. Daniels, Secretary, Fair Housing Board Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Charles T. Green do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a term ending March 31, 2000, according to the best of my ability. So help me God. Subscribed and sworn to before me this/ 5~ day of 7~-~- 1997. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK April 7, 1997 No. 97-129 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: Wiley Drive On September 17, 1996, several citizens met with City staff representatives to discuss the feasibility of changing the traffic flow on Wiley Drive to a one-way street. The citizens indicated that such action would enable Wiley Drive to better accommodate bicyclists, joggers and others on foot who desire less conflict with automobile traffic. As a result of that meeting, City staff proceeded to study Wiley Drive traffic conditions. On Tuesday, October 22, 1996, traffic studies were conducted at several locations along the entire two (2) mile length of Wiley Drive between the hours of 7:30 a.m. and 6:30 p.m. Thirty- five (35) citizens, ranging in age from 12 to 70, volunteered portions of their day (totaling 93 manhours) to collect traffic data. Each person who manned a "count station" recorded the license plate, direction of travel and the time at which each vehicle passed their traffic count location. Using this method did not require having to stop any motorists. The results of the study indicate that approximately 85 percent of the automobile traffic on Wiley Drive were "through" vehicles that did not stop along this street to make use of the adjacent park areas. Additional traffic studies indicate that the total volume of traffic on Wiley Drive ranged from a low of 1,170 vehicles per day (adjacent to Wasena Park) to a high of 4,320 vehicles per day (adjacent to River's Edge Sports Complex). The interested citizens group staff to discuss other issues with discussions led to the following: continued to meet with City impact on Wiley Drive. These The Roanoke River Interceptor Sewer Project is planned for construction to begin about June 1, 1997, and continue for 18 to 24 months. This project will impact Piedmont Park, South Roanoke Park, Smith Park, Wasena Park, and the ability to use certain sections of Wiley Drive. In particular, it is expected that Wiley Drive from Franklin Road to Winona Avenue (between low-water bridges) will be closed to vehicular traffic Mayor Bowers and Members of City Council No. 97-129 Page 2 April 7, 1997 during the construction of this sewer project through Smith Park. It is believed that the time that this section of Wiley Drive will be closed can be limited to about eight (8) months. A new, off-road pedestrian walkway will be built throuqh Smith Park. Every effort will be made to keep this area open to pedestrians throuqhout construction. Organizations that historically use this park area are being notified about the impact this project is expected to have on the use of the Wiley Drive corridor. Roanoke River Flood Reduction Project is presently designed to permanently eliminate the portion of Wiley Drive adjacent to Wasena park. The earliest that project construction can begin is 1999. A comprehensive Parks and Recreations Master Plan which will assess our entire parks system is scheduled to be completed by the end of 1997. A recommendation on the flow of traffic on Wiley Drive should be deferred at this time due to the above referenced plans and projects. It is believed that a broader study of park area usage along Wiley Drive should be initiated. Therefore, this matter is now being referred to the City Planning Commission so that they can lead this review of park usage along Wiley Drive. The expectation is that this study can result in a traffic flow recommendation based on broader community input. Respectfully submitted City Manager WRH/RKB/gpe copy: City Attorney Director of Finance Director of Public Works Manager, Management & Budget City Engineer Traffic Engineer Hatch 27~ 1997 Mayor Charles R. Hill 622 Olney Road Vinton, Virginia 24179 Dear Mayor Iil11: Recently on the local evening television news program and in the Roanoke Times Newspaper there have appeared articles about Vietnamese Pot Belly Pigs. It is my understanding these are not tile same auimals you will find on a farm, but these animals are docile, intelligent, and make nice pets. It appears to me that the City Council of Vinton and Roanoke have treated these pet owners in a harsh and uncompromising manner. Surely with your wisdom and the cleverness of City Council you can work out a compromise with which these pet owners and local residents can live. Regardless of whether we like it or not, all of us are stuck with each other and we have to live in this -'-''--- S~?erely yours, ~J~mmy W./Farley, M.D. f Mr. Leon Patrick Ferrance Mrs. Emma Saunders TERRANCE L HARRINOTON. DEPARTMENT OF PLANNING AND ZONING Hctoher 10, .t~O Johnny mhd Vickie Snavely 1444 Red Lane Extension Salem, VA 24~53 Dear Fir. and Ms. Sn~vely, As ] think you are a~gare, this office has received complaints about your keeping a pig in an area ?r,ned residential. This letter is to inform yoi. i that the ;To.hake County Zonino Administrator hms reviewed the zo~Joo ordinance in ,"~fer~nce to the ]eO~lity of your pig. I t Js his opinion that the Feeping of this single animal as a household pet is not a violation ~)f the zon~n~ ordinance. The pen coflStrtlcf-ed to hotlse this animal is ['c-~sidered an accessory S~rLiC~tJre irt ~he ~esidentia) Estates zoning district. As such~ ~t must be at ~east three feet from any side or rear property boundary and must be constrncted behind ~he front building line of ~otlr Iloose. The cu, rent location of the pen is in accordance with khe r'ecltt{remenis of the zoning ordina~ce. If you have any questions reqardJng ~his letter please call me at 772-2094. Sincerely . J~net Scheid Planner cc: T. Har-r inc~ ton P. Mahoney P. o. Box 29800 ROANOKE. VIRGINIA 24018-079R (7OS) 772-208E x, BELOW IS A STATE BY STATE LISTING OF CITIES TltAT HAVE PASSED ZONING ORDINANCES SPECIFICALLY PERMITTING POTBELLIED PIGS. Tills LIST IS NOT COMPLETE. PLEASE WRITE TO TilE PPRS! IF YOU KNOW OF OTHERS. ARIZONA KANSAS Yuma Nickerson Phoenix Hutchinson Apache Junction Wichita Bnllhead City MINNESOTA CALIFORNIA Zimmerman l,a Mesa Sonth Pasadena Vacaville Simi Valley Santa Barbara County Chula Vista Rocklin Santa Paula San Francisco(city & county) West Itollywood Sacramento Monterey Bnrbank Palo Alto Pacifica Berkeley Beverly Hills Lompoc [.os Angeles County San Jacinto Sausalito COLORADO Denver Weslminster Thorton Aurora Arvada Federal tleights Lakewood Englewood FLORIDA St. Petersburg Pinellas Park Safety Harbor Lee County Ft. Meyers ILtJNOiS Chicago INDIANA Austin M I SSOU R I Kansas City St. Louis MONTANA Miles City Billings NEBRASKA tlawthorne Omaha NEVADA Reno NEW JERSEY Camden County Gloucester County NEW YORK New York City NORTH CAROLINA Weaverville OHIO Cincinnati Akron OREGON Portland Springfield TENNESSEE Chattanooga TEXAS Waxahachie Austin Fort Worth Arlington College Station Colleyville Dallas Garland Grand Prairie ttenderson Irving Kirby Southlake Krum North Richland Hills Tomball UTAtl Provo VIRGINIA Fairfax WASHINGTON Palouse Vancouver King County THE POT-BELLIED PET PIG These charming little .pigg? are. extremely aentle and intelligent; m fact, they rank close, to the chimpanzee and dolphin. Irnagme what a challenge and fun that can be!! Despite the pigs sloppy reputation, 'they are, in fact squeaky-clean and prefer a tidy litter box or can be trained to go outside to the same spot. HEALTHY They are extremely healthy with an expected life .spa~. of approximately 15 years.., this will not be a short term relationship! NON-ALLERGENIC Little piggies are a perfect ch.oice.for anyone with animal fur allergies since they have bristles, not fur. UNIQUE Their personality is unique, different from cats and dogs yet they give the same loving companionship as other domestic pets. EASY TO TRAIN They can be trained to walk on a leash, swim.and do tricks. They love togo for car rides or just lay.around, cuddle and watch TV. Pet pigs learn their names quickly and can.~ trained to come when called. So training pet pigs is only limited to your patience and imagination. GREAT DISPOSITION Their gentle personal?y allows them to get alo.n,~l very we.Il ~th o.fl?r house pets and children. Their dispositions, when tPhroperly handl.ed,, stay pleasant roughout their hfe span. NO ODOR ' Spayed females and neutered males (barrows) have no odor and make the best house pets. INEXPENSIVE DIET Their diet consists, of pet pig pellets, fresh vegetables and fruit.. Cost.ofpellets averages between $50 & $75per year. REGISTEI~:n PEDIGREE Miniature Pot-bellied Pet Pigs have standards, j,u~,, like dogs. They may st.~,d as high as 18 at the shoulder and weigh as much as 95 lbs. M. any pet pigs are smaller than the maxtmum standards. EASY TO CARE FOR Pet pigs are accommodated easily in your home or barn.. Inside ~ey need ~eir'own blanket and pillow; outs]de they req.uire a bam or kennel. In winter they require an extra heat ,s.,ource; in summer they require shade and hke to have a wading pool of their own. VET CARE Piggies are known to be very hardy, we still recommend you let your veterinarian decide what health program would be best in your area. Most owners have their pets examined once a year, just like you would a dog or cat. cO PIG h% LEE COUNTY ORDINANCE NO, AN ORDINANCE AMENDING THE LEE COUNTY ZONING ORDINANCE NO. 86-17, AS AJ~ENDRD, SO AS TO AMEND SECTION 202.04. ANIMALS, REPTII~S AND MARINE LIFE~ TO PROVIDE AN IXRMPTION FOR VIETNAMES! POT-BELLI~D PIGS~ PROVIDING FOR SSVERABILITY, CONFLICT, INCLUSION IN CODE, CODIFICATION, SCRIVKNBR'S ERRORS AND EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of Lee County. Florida. has adopted the Lee County Zoning Ordinance No. as amended! and WHEREAS, the Board of County Co~issioners o! Florida, wishes to provide an exemption for Pot-bellied Pigs to allow ~hem in all districts as p~ts. Lea County, Vie~nameee residential sorting NOW, THEREFORE, B! IT ORDAINED BY THE BOARD Of COUNTY COHNISSIOI~RS OP IJ! COUNTY, PLORZDA, THATt ~BCTION ON~s The Lee County Zoning Ordinance, Number 86-17, aS amended. hereby amended as foilers, with addition to the previously adopted being shown by struck through typ4. ~ECTION TMOt Section 202.04, ANIMALS, 202.04.C. as follovst is underlined language being an tezt and deleted language REPTILES AND HARIN! LIF! by &mending ol- COATSt 5HEBPf SWINB .1.Rxcept as provided In sub-section F.2., the keepingt raising end breeding of goats, sheep, or Iwine shall be permitted in any AG district as followsl 4~ a. Goats, sheep, and Iwine Ih&Il not be kept or allowed to run within one hundred (100) feet of any d~elling unit under leparete Ownership unless the property on which the dwelling unit Is located is being used for bona fide agricultural purposes. O~ b__~, Building0 or other roofed 0t~uctu~es for keeping of goats, sheep, or swine shell be set bock a BInimum of three hundred (300) feel from any dwelling unit under oepore~e ownership unless the properly on ,hich the dwelling unit lo located lo being used for bone fide ogriculturelpurpoSee, 2, ~he keepinq and r&lolnq of Vie~o--~J, Pot-bolli;~ z I { crof& bitS& Ul &l hOUl hold .be ellowod in Ill reeidenti&l diltrle~0, Vl0t~!s~' Pot-bellied Digs shall bo &ltii~ed to no lore ~hd. ~our (4) DlOO ~er dvellinq unit. #o other l~clee o~ piu oF hcq may bo kept pistrict$ within %he ~ounty. or main~ef~ in reold4ntlel unincorsmretnd &teas Of ~ SECTION THREEs SEVERABILIT¥ The provisions of this ordinance are severable and It is the intention of the Board of County Comlssioners of Lee County, Florida, to confer the whole or any part of t~e powers herein provided. If any of the provisions of this ordinance shall be held unconstitutional by any court of co~petent }urisdiction~ the decision of such court shall not affect or l~pair any rmamining provisions of this ordinance. It is hereby declared to be the legislative intent of the Board of County Commissioners that this ordinance would have been adopted had such unconstitutional provisions not been included therein. ~ECTION FOUR~ CONFLICT Whenever the requirements or provisions of this ordinance ara in conflict with the requirements or provisions of any other lawfully adopted ordinance or statute, the most restrictive requirements shall apply, SECTION FIVI~t INCLU~I0N IN CODEr CODIFICATIOHf ERRORS SCRIVB#SR'S It is the intention of the Board of County C~missioners that the provisions of this ordinance shall become end be made a part of the Lee County CndaJ and that sections of this ordinance may be numbered or relattered and the word "ordinance" Bay be changed to "section," "article," or such other appFopri&te word or phrase order to accoaplish such intention! and regardless of whether such inclusion in tho coda lo occoeplished, sections of this -3- ordinance may be typographical errors which do not affect tha authorized by the County Administrator, or his without need of public hearing, by filing a corrected recodlfled copy of same with the Clerk of the Circuit Court. SECTION SIXs ~FFECTIVR DATS The provisions of this ordinance shall become effective immediately upon receipt from official ackdowledgment of the Office of the State of Florida that this ordinance has been filed with said office. , numbered or relettered, an~ the correction of intent, may be or her designee, or This ordinance is adopted by the Lee County Board of County Commissioners upon a motion by Commissioner Manning and seconded by Commissioner Judah and, upon a poll of the me.bars present, the vote was as followss DON~ SLISBBB ent RAY JUDAB ayl DOUGLAS ST. CSRNY aye VICKI LOPBZ-WOLFB absent DONE AND ADOPTED THIS ATTESTi CHARLIE GREBN~ CLBRK 18th day of December, 1991, BOARD OF COUNTY COJOqlSSIONKRS OF LBS COUNTYt FLORIDA BYt beputy Clerk 2041 BY1 ~hairman -4- ORD £NANCE NO. 257I AN ORDINANCE OF TIlE CITY COUNCIL OF THE CITY OF YUMA, ./~. ARIZONA, AMENDING ORDINANCE NO. 2526, PERTAINING TO THE · ~ KEEPING OF SWINE WITHIN THE CITY LIMITS, BY REPEALING . · THE AUTOMATIC EXPIRATION PROVISIONS CONTAINED IN SECTION 2 OF SAID ORDINANCE. ~,~%HEREAS, the City Council adopted Ordinance No. 2526 ~n July 17, 1'391, allowing for the keeping of registered, purebred miniature pot-bellied pigs within the City limits, and, WHEREAS, said Ordinance contained expiration one year after adoption, and, an automatic WHEREAS, the City Council, upon considering all comments and information regarding this matter, is desirous of allowing such animals to continue to be kept within the City limits, NOW THEREFORE, be it ordained by the City Council of the City of Yuma as follows: 1. That Ordinance No. 2526 is hereby amended by repealing Section 2 of same pertaining to automatic expiration one year after adoption. 2. That all other'provisions of Ordinance No. 2526 shall continue in full force and effect. PASSED AND ADOPTED this . day of , 1992. ATTEST: APPROVED: City Clerk APPROVED AS TO FORM: Robert H. Tlppett, Mayor REVIEWED BY: City Attorney City Administrator 6~ ORDINANCES MILES CITY, MONTANA ORDINANCE NO. 10i5 AN ORDINANCE kMENDING TITLE 8, CHAPTER 8.02.020 (b) OF THE MILES CITY CODE OF ORDINANCES AS IT RELATES TO KEEPING CERTAIN ANIMALS WITHIN THE CITY LIMITS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MILES CITY, MONTANA AS FOLLOWS: Section 8.02.020 (b) is hereby amended to read: (b) This section shall not apply to domestic or house- hold pets, that is, parakeets, canaries and similar type birds, and to Vietnamese Pot Bellied Pigs, providing that the pets are not a nuisance or a hazard so as to endanger public health. Said ordinance read and put upon its passage this 12th day of February, 1991. George--W/ Hues, Ci~/~9~nci 1 Chairman City C1 erk/$rea6urer FINALLY PASSED AND ADOPTED this 25th day of February, 1991. City C 1 erk/Treas~rer cZ, SS. ' Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk April 14, 1997 File ~60-79-132 Sandra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Council Member William White, Sr., recommending a one cent reduction in the real estate tax rate, effective January 1, 1998, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. On motion, duly seconded and adopted, the appropriate City officials were requested to develop a fiscal year 1997-98 budget that includes a one cent real estate tax reduction, effective January 1, 1998, for review and possible approval by Council during upcoming budget study sessions. Sincerely, ~_.-,~::~ ~..~ ~(' Sandra H. Eakin Deputy City Clerk SHE:sm Attachment pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Willard N. Claytor, Director of Real Estate Valuation Diane S. Akers, Budget Administrator, Office of Management and Budget DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S,W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (54/)} 853-1145 April 7, 1997 Council Members: C Nelson Harris John H. Pan'orr Carroll E. Swain Jamcs O. Troul William White. Sr Linda F. Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: The purpose of this correspondence is to provide my thoughts on the issue of an adjustment in the real estate tax rate. The issue has been discussed by the Mayor in prior State of the City Addresses, and more recently by Council Members Swain and Trout at City Council meetings. Also, this was an item of discussion at City Council's Financial Planning Session on March 8, 1997. It is clear from recent discussions and input received from citizens that many views exist on this issue. I have spent many hours during my term on Council studying the financial impact of decisions that we make on behalf of our citizens. As we know, the real estate tax is a major potential source of our general fund revenue, and any changes in this rate can be immediately felt in our operating budget. This rate impacts the local share of funds available to our School system. However, after serious review of recent discussions and with a history of what has taken place in the last several years, I have reached the conclusion that this is the time to adjust the real estate tax rate. Consequently, with this correspondence, I am requesting that the Members of Council support me in recommending that the real estate tax rate be decreased by one cent, effective January 1, 1998. As you can see, my recommendation implements the rate in the middle of the upcoming fiscal year. This is done intentionally to minimize the financial impact of this rate reduction in one fiscal year. By implementing the decrease on January 1, 1998, the full effect of this one cent reduction will be spread over two fiscal years. The Honorable Mayor and Members of the Roanoke City Council April 7, 1997 Page 2 Also, this will give City Council the option of identifying and implementing other revenue sources that could neutralize the reduction in the real estate tax rate. I do not feel that implementation of this recommendation should result in any major changes in the Roanoke City School Board's Recommended Budget, nor should this recommendation have a significant impact on the City's budget. The financial health of our City has historically been good. This reduction will allow City Council to share the benefits of our sound financial management with our citizens. Therefore, in closing, I would request that you consider supporting me in this recommendation, and I would like to thank you for your consideration. With warmest regards, I am Cordi~ly yours, Council Member WWsr:sm MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S~W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File ~9-60 Jacqueline L. Shuck Executive Director Roanoke Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012 Dear Ms. Shuck: I am enclosing copy of Resolution No. 33320-040797 approving the Roanoke Regional Airport Commission's 1997-1998 proposed operating and capital budget, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Enc. pc~ Bob L. Johnson, Chairperson, Roanoke Regional Airport Commission, P. O. Box 29800, Roanoke, Virginia 24018 Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 7th day of April, 1997. No. 33320-040797. A RESOLUTION approving the Roanoke Regional Airport Commission's 1997-1998 proposed operating and capital budget upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act, as amended by the General Assembly of Virginia, Chapter 385, 1996 Acts of Assembly, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended by First Amendment, dated December 6, 1996, the City of Roanoke hereby approves the Airport Commission's 1997-1998 proposed operating and capital budget, as well as a separate listing of certain proposed capital expenditures, as more particularly set forth in a report from the Commission to this Council, dated March 12, 1997. ATTEST: City Clerk. Bob L Johnson, Chairman Kit L~. Kiser, Vice Chairman Claude N, Smith James M. Turner, Jr. Arthur M, Whi~aker, Sr, 5202 Aviation Drive Roanoke, Virginia 24012-1148 (540) 362-1999 FAX (540) 563-4838 Jacqueline L, Shuck, Executive Director Honorable Mayor and Members Roanoke City Council 215 Church Avenue, SW Roanoke, Virginia 24011 March 12, 1997 Re: Roanoke Regional Airport Commission Fiscal Year 1997-98 Budget and Proposed Capital Expenditures Dear Mayor Bowers and Members of Council: In accordance with the requirements of the Roanoke Regional Airport Commission Act, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, submitted for your approval is the Airport Commission's 1997-98 proposed Operating and Capital Purchases Budget (Attachment I), as well as a separate listing of proposed capital expenditures (Attachment II) which are expected to exceed $100,000 and are intended to benefit five or more future accounting periods. This budget was adopted by the Commission at its March 12, 1997 meeting. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivisions would be appropriate. The capital expenditure list also requires formal approval. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Jacqueline L. Shuck Executive Director Enclosures CC: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission Wilburn C. Dibling, Roanoke City Attorney Mary F. Parker, Clerk, Roanoke City Council cspO30697.h Comm\97councn.ltr 27-Feb-97 A'FFACHMENT I ROANOKE REGIONAL AIRPORT COMMISSION FOR YEAR 1997-98 BUDGET CommBudg97-95 1996-97 Budgeted 1997-98 Budgeted EXPENSE BUDGET Expenditures Expenditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits $1,698,021 $1,755,390 B. Operating Expenditures 1,921,260 1,995,760 C. Other Projects 65,000 70,000 Total Operations and Maintenance 3,684,281 3,821,150 2. Non-Operatin~l Expenses A. Interest 542,616 527,225 B. Debt Service 289,677 317,581 Total Non-Operating 832,293 844,806 3. Capital Expenses A. Capital Projects and Purchases 215,725 160,530 Total Capital Expenses 215,725 160,530 Total Budgeted Expenditures $4,732,299 $4,826,486 1996-97 Projected 1997-98 Projected REVENUE PROJECTIONS Revenues Revenues 1. Operating Revenues A. Airfield $977,738 $1,003,897 B. GeneralAviation 101,552 112,194 C. Terminal Related 3,273,903 3,333,031 D. Other Revenues 225,790 225,313 Total Projected Operating Revenues 4,578,983 4,674,435 2. Non-Operating Revenues A. Interest from Debt Service 40,000 46,000 B. Interest on Investments 425,000 400,000 Total Projected Non-Operating Revenues 465,000 446,000 Total Projected Revenue $5,043,982 $5,120,435 ATTACHMENT Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) A. Projects a.) Description: Purchase approximately two (2) acres of land contiguous to new cargo ramp. b.) Justification: The ten acre air cargo ramp development project relies on only four acres of land for sorting, parking and office space outside the fence. These additional two acres would help provide adequate support area for the full ramp. Estimated Cost: $200,000.00 2. Comtmct Corn_ orate Hangar a.) Description: Construct a 4,800 square foot corporate hangar in the general aviation area of the airport. b.) Justification: The John C. Nordt Co., Inc.'s, aircraft access to the airfield has been eliminated by the new air cargo ramp. This new hangar, which would be made available at cost plus a reasonable interest rate, would accommodate the Nordt Co.'s need for a replacement hangar. Estimated Cost: $155,000.00 3. General Aviation Redevelopment: Phase II a.) Descrintion: Construct ramp, tie-down space and hangar building sites in the area where the quomet hangars were located. b.) Justification: The four quonset hangars are or will be razed since they have been determined to be unsafe and fiscally beyond repair. The land then needs to be redeveloped to help accommodate the needs of the Airport's 125 based general aviation aircraft and to provide possible building sites for corporate aircraft owners and/or general aviation related businesses. Estimated Cost: $300,000.00 B. Funding Sources Federal AIP Grant Funds State Aviation Grant Funds Commission Funds City and County Funds $240,000.00 415,000.00 Estimated Total Projects Funding $655,000.00 *The $200,000 for the purchase of land may be reimbursed to the Commission through federal and state grants in future fiscal years. RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 12th day of March 1997 No. 05-031297 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 1997-98. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 1997-98 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 12, 1997, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 1997-98 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended ATTEST: AYES: Kiser, Smith, Turner, Whittaker, Johnson NAYS: None ABSENT: None April 7, 1997 #97-07 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: STATUS REPORT - CITY OF ROANOKE AFFIRMATIVE ACTION PROGRAM I1. BACKGROUND IN CHRONOLOGICAL ORDER IS AS FOLLOWR; Affirmative Action Plan provides for periodic briefings to City Council on the status of equal employment and affirmative action related to City employment. CURRENT SITUATION IS AS FOLLOW~: Affirmative Action and EEO Programs and activities departments participated in during the past year included: Diversity In The Workforce Team - has been established. This team has an overall goal of recommending ways to attract, motivate and promote a more diverse workforce. It is anticipated that this team will develop means to receive employee input regarding issues related to diversity, evaluate the data, then develop appropriate recommendations particularly in the area of recruitment, retention and training. Police and Personnel Management Staff met with the Community Relations Task Force and the NAACP on several occasions to discuss issues of recruitment and retention of minority police officers. Additionally, the Director of Public Safety organized a work session with women and minority police officers to obtain ideas to improve recruitment. The City Web on Internet has provided a potent new method to recruit applicants. The City's weekly job opportunities listing is published on the City Web and potential applicants can download a blank copy of the application. During 1996 there were 3413 "hits" on the job list; 209 job opportunities listings downloaded; and 344 applications downloaded. Honorable Mayor and City Council Page 2 Created an additional recruitment officer position in the Police Department in order to increase emphasis on police officer recruitment. Military Base Recruitment primarily for police officer opportunities, were made as follows: Armed Forces Job Fair, Hampton, Va., the Non-Commissioned Officers Association Job Fair, Norfolk, Va., Camp Lejeune Marine Base, Fort Meade Army Base, Quantico Marine Base, Fort Belvoir Army Base, Fort Stewart Army Base, Fort Lee Army Base, Fort Gordon Army Base, Seymour Johnson Airforce Base, Vint Hill Farms, Warrenton, Va. This recruitment effort also included on- site entry level police officer testing at Camp Lejeune and Fort Meade. College and University Recruitment - The Department of Personnel Management and/or the Police Department recruited at the following schools: Christopher Newport University, Fayetteville State University, New River Community College, North Carolina Central University, Old Dominion University, Pembroke State University, Radford University, St. Augustine College, St. Paul's College, University of North Carolina-Wilmington, Virginia Union and Virginia Western Community College. Also attended Interstate Career Council which included the following schools: Bluefield College, Bluefield State, Carson-Newman College, Clinch Valley College, Concord College, East Tennessee State University, Emory and Henry College, King College, Mars Hill College, Milligan College, Mountain Empire Community College, North East State Technical, Tennessee Technological University, Tusculum College, Virginia Highland, Virginia Intermont College and Wytheville Community College. Contacted Criminal Justice Department Heads at 20 colleges and universities in order to attract interest in law enforcement careers. 8. Contacted all known minority churches in Southside and Southeast 10. Virginia in order to generate interest in law enforcement careers. Local Recruitment - Conducted and participated in job fairs and workshops with Roanoke City Schools, Total Action Against Poverty and the Noel C. Taylor Alternative Educational Center. Firefighter Entry Level Ability Test - Personnel Management, in conjunction with the Fire Department, developed and conducted a new and more job related test for hiring recruits. As a result of this new procedure, more women and minorities participated in the testing process. Honorable Mayor and City Council Page 3 11. Fire Cadet Pro.qram - in its fourth year, is intended to attract young men and women to careers in fire service. Seventeen students are presently in the program including six white males, five black males, three white females and two black females. 12. Personnel Management Internship Program - Provided ten (10) paid summer internships primarily to City residents attending colleges and universities who were either rising or graduating seniors. This program continues to expose students to employment related to their major areas of study. During the past four years, eleven interns have been hired into full time positions in Real Estate Valuation, Parks and Recreation, Finance, Municipal Auditing, Personnel Management, Social Services, Commissioner of the Revenue and Billings and Collections. 13. Mayors Committee for Persons with Disabilities Personnel Management staff continue to serve and participate on committees tasked with handling title VII and EEO issues in the employment area. 14. Sexual Harassment Training - This training, originally provided for supervisory employees, has been expanded to all full time City employees. The intent of the program is to present the issue of sexual harassment in the workplace, as well as how to recognize and deal with it if it occurs. Approximately 550 employees received this training during 1996. 15. Workforce Diversity Training has been offered on a limited basis. This program is designed to help persons identify biases and stereotypes that can get in the way of dealing with others who are from different cultural backgrounds, have different lifestyles or hold different opinions and values. Subject to budget approval, Personnel Management will provide diversity training to all City employees. Training will begin during FY 97-98. 16. Eleventh Annual Ministerial Luncheon - Hosted by the Department of Personnel Management in conjunction with the Baptist Ministerial Association at Sweet Union Baptist Church. This event, attended by a number of City staff and minority clergy, provides a forum to discuss issues of mutual interest. 17. Roanoke City School Board Business and Technical Education Council - Personnel Management staff continue to serve on this committee including conducting mock interviews, annual job fairs and making students applications salable in the job market. Honorable Mayor and City Council Page 4 18. Minority Churches/Fraternities and Sororities Personnel Management maintains an ongoing dialogue with these organizations and groups regarding employment, recruiting and networking. 19. Minority Talent Bank - Personnel Management networked with several major industries in the Roanoke Valley in placing minorities into positions with other organizations, the most notable being American Electric Power Company. City Workforce Analysis indicates the percentage of minority and women employees when compared to the total composition remains fairly consistent with that of previous years (see Attachment A). Further Analysis Indicates that in most job categories, the City of Roanoke continues to maintain a total workforce composition for non-white minorities equal or higher to that percent in the available workforce. (See Attachment B) This data also includes an analysis of job category by department. (See Attachment C) Analysis of the City of Roanoke's full time workforce during 1996 indicates that 50% of new hires were women and 31% were minorities. A sample of minority and female new hires are as follows: Tax Compliance Technician, Building Inspector, Systems Analyst, Assistant Commonwealth Attorney I, Economic Development Specialist, Police Officer, Junior Appraiser, Deputy Sheriff, Eligibility Worker, Social Worker, Manager of Utility Line Services. New hires during 1996 for regular employment included: Number % of Total 1. White Males 38 2. White Females 38 3. Black Males 17 4. Black Females 16 5. *Other Males 0 6. *Other Females 1 34.5 34.5 15.5 14.5 0 1 Total 110 100o/; *Other categories denotes Hispanics, Asians, American Indians, Pacific Islanders, and Native Americans. Promotions during 1996 included 48.4% women and minorities. A sample of these promotions are as follows: Accountant, Account Technician, Assistant Commonwealth Attorney II, Sanitation Driver/Leader, Deputy Tax Honorable Mayor and City Council Page 5 Clerk III, Motor Equipment Operator I, Eligibility Supervisor, Clerk Typist, Water Purification Plant Operator III, Chief of Billings and Collections, Assistant to the City Manager for Special Projects, Police Sergeant, and Public Safety Telecommunicator. Promotions during 1996 for regular employment included: Number % of Total 1. White Males 32 51.6 2. White Females 21 33.9 3. Black Males 8 12.9 4. Black Females 0 0 5. *Other Males I 1.6 6. *Other Females 0 0 Total 62 100% *Other categories denotes Hispanics, Asians, American Indians, Pacific Islanders, and Native Americans. New initiatives include implementing recommendations of the Diversity in the Workforce Team. It is likely that major emphasis will be placed on developing the context for having a more diverse workforce, diversity training, and improving recruitment/selection processes. WRH:jl Respectfully submitted, W. Robert Herbert City Manager Attachment A YEAR. 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 CITY EMPLOYMENT MINORITY 19.5% 19.6% 20.3% 22.3% 23.9% 22.2% 22.4% 22.0% 22.9% 23.1% 23.9% 24.5% 24.2% 24.1% 23.5% 23.4% 24.1% 24.3% 23.7% 23.4% 23.7% WOMEN 28.8% 29% 28.6% 28.9% 29.1% 29.6% 30.2% 30.9% 31.9% 32.4% MAJORITY 80.5% 80.4% 79.7% 77.7% 76.1% 77.8% 77.6% 78.0% 77.1% 76.9% 76.1% 75.5% 75.8% 75.9% 76.5% 76.6% 75.9% 75.7% 76.3% 76.6% 76.3% MEN 71.2% 71% 71.4% 71.1% 70.9% 70.4% 69.8% 69.1% 68.1% 67.6% Attachment B OFFICIAL/ADMINISTRATIVE 80, 60 20 ~ I~ City of Roanoke [] Roanoke SMA 0 W/M W/F B/M B/F Race/Sex Category W/M W/F B/M B/F O/M O/F O/M O/F city Employment I. 28 8 4 1 0 0 City Percentage II. City/ Available Available Work force Workforce Percentage Comparison Ratio III. I1./111. 68.3 61.5 1.11 19.5 32.4 0.60 9.8 2.5 3.90 2.4 1.9 1.28 0.0 1.1 0.00 0.0 0.6 0.00 12/31/96 Page 1 .Attachment B loo ! 8O 60- 4O 20 ~ W/M PROFESSIONAL City of Roanoke Roanoke SMA W/F B/M B/F Race/Sex Category O/M O/F W/M W/F B/M B/F O/M O/F city Employment I. 113 149 15 48 4 3 City Percentage II. Available Workforce Percentage III. 34.0 42.1 44.9 50.3 4.5 1.8 14.5 4.2 ~ 1.2 0.9 0.9 0.7 City/ Available Workforce Comparison Ratio II./lll. 0.81 0.89 2.51 3.44 1.34 1.29 12/31/96 Page 2 Attachment B 100 TECHNICAL 80 60 ~ [] City of Roanoke ~ Roanoke SMA W/M W/F BtM B/F O/M O/F 0 W/M W/F B/M B/F Race/Sex Category City City Employment Percentage I. II. 187 62.3 74 24.7 16 5.3 19 6.3 4 1.3 0 0.0 O/M O/F city/ Available Available Workforce Workforce Percentage Comparison Ratio II1. I1./111. 60.2 1.04 33.1 0.75 2.0 2.67 3.7 1.71 0.6 2.22 0.4 0.00 12/31/96 Page 3 ~ttachment B 100 PROTECTIVE SERVICE 80~ 60 ~ 40~ City of Roanoke Roanoke SMA 20 ¸ W/M W/F BIM B/F O/M O/F 0 W/M W/F B/M B/F Race/Sex Category City City Employment Percentage I. 418 38 55 14 6 0 O/M O/F City/ Available Available Workforce Workforce Percentage Comparison Ratio II. Ill. I1./111. 78.7 77.5 7.2 9.9 10.4 8.0 2.6 2.6 1.1 2.0 0.0 0.0 1.02 0.72 1.29 1.01 0.56 0.00 12/31/96 Page 4 ~ttachment B 100 PARA-PROFESSIONAL 80 ~ 60- 40 I City of Roanoke [] Roanoke SMA W/M W/F BIM B/F O/M O/F 20 ½ W/M W/F B/M B/F Race/Sex Category Available City City Workforce Employment Percentage Percentage I. I1. II1. 34 39.1 5.9 27 31.0 69.1 12 13.8 4.1 14 16.1 19.7 ~0 0.0 0.3 0 0.0 0.9 O/M O/F City/ Available Workforce Comparison Ratio II./lll. 6.62 0.45 3.36 0.82 0.00 0.00 12/31/96 Page 5 ,~tachment B OFFICE/CLERICAL 100 80~ 60 40 I [] Cityof Roanoke ~ Roanoke SMA W/M W/F B/M B/F O/M O/F W/M W/f B/M B/F O/M O/f Race/Sex Category City Employment I. 5 159 3 40 0 1 City/ Available Available City Workforce Workforce Percentage Percentage Comparison Ratio II. III. II./111. 2.4 22.9 0.10 76.4 66.8 1.14 1.4 2.4 0.60 19.2 7.0 2.75 0.0 0.3 0.00 0.5 0.6 0.80 12/31/96 Page 6 ,~ttachment B SKILLED CRAFT 100 80 ~ o~ 60 Q- 40 ~ W/M W/F B/M B/F O/M O/F W/M W/F B/M B/F Race/Sex Category [] City of Roanoke E~ Roanoke SMA O/M O/F City Employment I. 102 0 23 1 0 0 City Percentage II. Available Workforce Percentage III. 81.0 84.8 0.0 6.1 18.3 7.1 0.8 1.2 0.0 0.5 0.0 0.3 ci¥ Available Workforce Comparison Ratio II./lll. 0.95 0.00 2.57 0.66 0.00 0.00 12/31/96 Page 7 .Attachment B SERVICE/MAINTENANCE 100 80, 60 40' City of Roanoke Roanoke SMA W/M W/F B/M B/F O/M O/F 20 0 - ~ -- W/M W/F B/M B/F O/M O/F Race/Sex Category City Employment I. 152 3O 172 18 3 0 City/ Available Available City Workforce Work force Percentage Percentage Comparison Ratio II. III. I1./111. 40.5 49.0 8.0 30.0 45.9 11.2 4.8 8.2 0.8 0.9 0.0 0.7 0.83 0.27 4.10 0.59 0.89 0.00 12/31/96 Page 8 A.~tachment B ALL OCCUPATIONAL CATEGORIES 100 80- ~ 60 Q- 4O 20 W/M W/F B/M B/F O/M O/F City of Roanoke Roanoke SMA W/M W/F B/M B/F O/M O/F Race/Sex Category City/ Available Available City City Workforce Workforce Employment Percentage Percentage Comparison Ratio I. II. III. ll./lll. 1,039 52.0 46.5 1.12 485 24.3 41.6 0.58 300 15.0 5.2 2.90 155 7.8 5.8 1.34 17 0.9 0.5 1.73 4 0.2 0.5 0.44 12/31/96 Page 9 ATTACHMENT C Occupation BILLINGS AND COLLECTIONS CLERICAL OFFICIALS/MANAGERS PROFESSIONALS SERVICE/MAINTENANCE TECHNICIANS BUILDING INSPECTION CLERICAL OFFiCIALS/MANAGERS PROFESSIONALS TECHNICIANS BUILDING MAINTENANCE CLERICAL OFFICIALS/MANAGERS SERVICE/MAINTENANCE SKILLED CRAFT TECHNICIANS CIRCUIT COURT CLERiCAL CITY ATTORNEY CLERICAL OFFICIALS/MANAGERS PROFESSIONALS EEO Data by Department Total WM BM OM WF BF OF 9 0 0 0 6 3 0 I 0 0 0 1 0 0 ! 1 0 0 0 0 0 4 2 I 0 1 0 0 4 ! 0 0 2 1 0 19 4 1 0 10 4 0 3 0 0 0 3 0 0 I I 0 0 0 0 0 2 2 0 0 0 0 0 9 8 0 0 1 0 0 15 11 0 0 4 0 0 2 0 0 0 2 0 0 1 1 0 0 0 0 0 6 3 3 0 0 0 0 29 24 5 0 0 0 0 3 2 0 0 1 0 0 41 30 8 0 3 0 0 5 0 0 0 5 0 0 5 0 0 0 5 0 0 3 0 0 0 3 0 0 I 1 0 0 0 0 0 4 3 0 0 1 0 0 8 4 0 0 4 0 0 CITY CLERK CLERiCAL 4 0 0 0 3 1 OFFICIALS/MANAGERS 1 0 0 0 1 0 PROFESSIONALS I 0 0 0 1 0 CITY INFORMATION SYSTEMS CLERiCAL OFFICIALS/MANAGERS PROFESSIONALS TECHNICIANS CITY MANAGER CLERICAL OFFICIALS/MANAGERS PROFESSIONALS CIVIC CENTER CLERiCAL 6 0 0 0 5 I 0 1 0 0 0 ! 0 0 1 1 0 0 0 0 0 10 5 0 I 3 I 0 19 7 2 0 8 2 0 31 13 2 I 12 3 0 3 0 0 0 3 0 0 3 2 0 0 I 0 0 2 0 0 0 1 1 0 8 :2 0 0 5 I 0 6 0 0 0 5 l Tuesday, March 25, 1997 Page I ATTACHMENT C Occupation Total WM OFFICIALS/MANAGERS 1 1 PROFESSIONALS 3 1 SERVICE/MAINTENANCE 6 6 SKILLED CRAFT 6 5 TECHNICIANS 4 3 CLERK OF CIRCUIT COURT CLERICAL PROFESSIONALS EEO Data by Department 26 16 20 2 I 0 BM OM WF BF OF 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 0 I 0 7 2 0 0 0 I4 4 0 0 0 1 0 0 21 2 0 0 15 4 0 COMMISSIONER OF THE REVENUE CLERICAL 8 0 PROFESSIONALS 6 2 TECHNICIANS 1 0 15 2 COMMONWEALTH'S ATTORNEY CLERICAL 4 PARA-PROFESSIONAL 2 PROFESSIONALS 10 TECHNICIANS 2 18 COMMUNICATIONS CLERICAL 1 TECHNICIANS 43 I 0 4 3 0 1 0 3 0 0 0 0 1 0 0 2 0 8 3 0 0 0 0 3 I 0 0 0 0 1 1 0 4 1 0 3 1 1 0 0 0 2 0 0 4 I 0 9 3 1 0 0 0 1 0 0 17 1 0 22 3 0 44 17 I 0 23 3 0 COMMUNITY DEVELOPMENT CLER1CAL 1 OFFICIALS/MANAGERS 1 PROFESSIONALS 7 TECHNICIANS 5 0 0 0 1 0 0 l 0 0 0 0 0 2 1 1 2 1 0 3 1 0 1 0 0 14 6 2 1 4 I 0 COMMUNITY EDUCATION PROFESSIONALS CRISIS INTERVENTION CLERICAL OFFICIALS/MANAGERS PARA-PROFESSIONAL PROFESSIONALS SERVICE/MAINTENANCE CUSTODIAL SERVICES PROTECTIVE SERV1CE SERVICE/MAINTENANCE 1 0 0 0 1 0 0 I 0 0 0 I 0 0 2 0 0 0 2 0 0 I 0 0 0 1 0 0 5 0 2 0 2 1 0 5 2 0 0 2 I 0 I 0 0 0 0 1 0 14 2 2 0 7 3 0 3 3 0 0 0 0 0 31 2 18 0 2 9 0 34 5 18 0 2 9 0 ~[ uesdas~. March 25, 1997 Page 2 ATTACHMENT C Occupation Total DIR OF PUBLIC SAFETY CLER1CAL OFFICIALS/MANAGERS 1 2 DIR OF UTILITIES & OPERATIONS CLERICAL 1 OFFICIALS~MANAGERS 1 2 DIRECTOR OF FINANCE CLERICAL 6 OFFICIALS/MANAGERS 3 PROFESSIONALS 7 TECHNICIANS 4 2O DIRECTOR OF HUMAN DEVELOPMENT CLERICAL 1 OFFICIALS/MANAGERS I DIRECTOR OF PUBLIC WORKS CLERICAL OFFICIALS/MANAGERS EEO Data by Department WM BM OM WF BF OF 0 0 0 1 0 0 I 0 0 0 0 0 I 0 0 ! 0 0 0 0 0 1 0 0 1 0 0 0 0 0 1 0 0 I 0 0 1 0 0 4 I 0 3 0 0 0 0 0 0 1 0 6 0 0 0 0 0 4 0 0 4 I 0 14 1 0 0 0 0 1 0 0 0 l 0 0 0 0 2 0 I 0 1 0 0 1 0 0 0 1 0 0 1 1 0 0 0 0 0 2 I 0 0 I 0 0 ECONOMIC DEVELOPMENT CLERICAL 1 OFFICIALS/MANAGERS 1 PROFESSIONALS 3 ELECTORAL BOARD CLERICAL 0 0 0 1 0 0 1 0 0 0 0 0 1 0 0 2 0 0 5 2 0 0 3 0 0 2 0 0 0 0 2 0 2 0 0 0 0 2 0 ! 0 0 0 1 0 0 I 0 0 0 0 1 0 2 0 0 0 i 1 0 0 0 0 2 0 0 1 0 0 0 0 0 6 0 0 1 0 0 2 0 0 0 0 0 l0 1 0 ! 0 0 19 1 0 4 0 0 0 I 0 I 1 0 0 0 0 0 I 0 2 2 0 4 4 0 2 3 0 5 6 0 EMERGENCY SERVICES OFFICIALS/MANAGERS TECHNICIANS ENGINEERING CLERICAL 2 OFFICIALS/MANAGERS 1 PROFESSIONALS 7 SERVICE/MAINTENANCE 2 TECHNICIANS 12 24 FDETC CLERICAL 3 OFFICIALS?MANAGERS 1 PROFESSIONALS 12 16 Tuesday, March 25, 1997 Page 3 ATT^C,ME.*O EEO Data by Department Occupation Total WM BM OM WF BF OF FIRE/EMS CLERICAL 2 0 0 0 1 I 0 OFFICIALS/MANAGERS I I 0 0 0 0 0 PARA-PROFESSIONAL 27 24 1 0 2 0 0 PROFESSIONALS 12 10 2 0 2 0 0 PROTECTIVE SERVICE 175 155 17 1 2 0 0 TECHNICIANS 57 54 2 1 0 0 0 274 244 22 2 7 1 0 FLEET MANAGEMENT CLERICAL 4 OFFICIALS/MANAGERS 1 SERVICE/MAINTENANCE 7 SKILLED CRAFT 24 TECHNICIANS I 37 HUMAN DEVELOPMENT - GRANTS PROFESSIONALS 3 0 1 0 I 2 0 1 0 0 0 0 0 3 4 0 0 0 0 20 4 0 0 0 0 I 0 0 0 0 0 25 9 0 I 2 0 0 0 0 2 1 0 3 0 0 0 2 1 0 JUVENILE DETENTION HOME CLERICAL 1 PARA-PROFESSIONAL l 9 PROFESSIONALS 2 SERVICE/MAINTENANCE 3 0 0 0 1 0 0 5 9 0 3 2 0 0 0 1 I 0 0 0 1 0 2 0 0 25 5 10 I 7 2 0 0 0 0 1 0 0 0 0 0 I 0 0 3 1 0 8 8 0 2 0 0 9 3 0 0 1 0 0 0 0 0 0 0 1 0 0 5 2 0 20 11 0 LIBRARY CLERICAL 1 OFFICIALS/MANAGERS 1 PARA-PROFESSIONAL 20 PROFESSIONALS 14 PROTECTIVE SERVICE 1 TECHNICIANS 1 38 MUNICIPAL AUDITING OFFICIALS/MANAGERS PROFESSIONALS TECHNICIANS 1 1 0 0 0 0 0 4 2 0 0 2 0 0 1 0 0 0 1 0 0 6 3 0 0 3 0 0 NEIGHBORHOOD PARTNERSHIP CLERICAL 3 PROFESSIONALS 2 PROFESSIONALS 4 TECHNICIANS 1 TECHNICIANS 3 13 NURSING HOME CLERICAL 1 0 0 0 3 0 0 1 0 0 l 0 0 2 0 0 2 0 0 1 0 0 0 0 0 2 0 0 1 0 0 6 0 0 7 0 0 0 0 0 1 0 0 '[uesdas, March 25, 1997 Page 4 ATTACHMENT C Occupation Total WM OFFICIALS/MANAGERS I l PROFESSIONALS 6 1 SERVICE/MAINTENANCE 29 3 TECHNICIANS 4 0 EEO Data by Department BM OM WF BF OF 0 0 0 0 0 0 0 4 1 0 2 0 17 ? 0 0 0 4 0 0 41 5 2 0 26 8 0 OFFICE OF MANAGEMENT AND BUDGET CLERICAL 1 OFFICIALS/MANAGERS PROFESSIONALS 4 SERVICE/MAINTENANCE I 0 0 0 1 0 0 1 0 0 0 0 0 0 I 0 2 1 0 0 I 0 0 0 0 7 I 2 0 3 I 0 PARKS & GROUNDS MAINTENANCE CLERICAL 1 PROFESSIONALS 3 SERVICE/MAINTENANCE 69 SKILLED CRAFT 14 TECHNICIANS 3 0 0 0 0 1 0 2 0 0 1 0 0 38 25 2 4 0 0 ll 3 0 0 0 0 3 0 0 0 0 0 90 54 28 2 5 t 0 PERSONNEL MANAGEMENT CLERICAL 5 OFFICIALS/MANAGERS 1 PROFESSIONALS 9 TECHNICIANS 2 0 0 0 2 3 0 I 0 0 0 0 0 4 1 0 3 1 0 0 0 0 0 2 0 17 5 1 0 5 6 0 POLICE CLERICAL 21 OFFICIALS/MANAGERS 1 PROFESSIONALS 16 PROTECTIVE SERVICE 210 TECHNICIANS 46 294 0 0 0 19 2 0 I 0 0 0 0 0 15 1 0 0 0 0 170 19 5 14 2 0 27 0 0 12 7 0 213 20 5 45 11 0 REAL ESTATE VALUATION CLERICAL 3 OFFICIALS/MANAGERS l PROFESSIONALS 1 TECHNICIANS 10 0 0 0 2 1 0 0 1 0 0 0 0 0 0 0 I 0 0 4 1 0 4 I 0 15 4 2 0 7 2 0 RECREATION CLERICAL 4 OFFICIALS/MANAGERS 1 PARA-PROFESSIONAL 3 PROFESSIONALS 11 19 SHERIFF CLERICAL ! PARA-PROFESSIONAL 8 PROFESSIONALS 17 0 0 0 3 I 0 I 0 0 0 0 0 2 1 0 0 0 0 7 0 0 2 2 0 10 I 0 5 3 0 0 0 0 0 I 0 0 l 0 6 1 0 11 3 0 2 I 0 Tuesday, March 25, 1997 Page 5 ATTACHMENT CEEO Data by Department Occupation Total WM BM OM WF BF OF PROTECTIVE SERVICE 141 88 19 0 22 12 0 SERVICE/MAINTENANCE 4 0 0 0 1 3 0 TECHNICIANS 25 19 I 2 2 I 0 196 118 24 2 33 19 0 SOCIAL SERVICES CLERICAL 40 I 0 0 31 7 1 OFFICIALS/MANAGERS 1 0 0 0 1 0 0 PARA-PROFESSIONAL 6 0 0 0 4 2 0 PROFESSIONALS 138 20 1 I 87 27 2 TECHNICIANS 3 0 0 0 2 1 0 SOLID WASTE MGMT CLERICAL PROFESSIONALS SERVICE/MAINTENANCE SKILLED CRAFT TECHNICIANS STREETS AND TRAFFIC CLERICAL OFFICIALS/MANAGERS PROFESSIONALS SERVICE/MAINTENANCE SKILLED CRAFT TECHNICIANS SUPPLY MANAGEMENT CLERICAL OFFICIALS/MANAGERS PROFESSIONALS SERVICE/MAINTENANCE 188 21 1 1 125 37 3 4 1 0 0 2 ! 0 I 0 0 0 I 0 0 69 14 55 0 0 0 0 3 1 I 0 0 1 0 1 1 0 0 0 0 0 78 17 56 0 3 2 0 2 0 0 0 1 1 0 1 0 1 0 0 0 0 1 1 0 0 0 0 0 42 23 18 0 1 0 0 13 8 5 0 0 0 0 15 11 4 0 0 0 0 74 43 28 0 2 1 0 3 0 0 0 3 0 0 I I 0 0 0 0 0 I I 0 0 0 0 0 4 3 0 0 1 0 0 9 5 0 0 4 0 0 TREASURER CLERICAL 10 0 0 0 10 0 0 PROFESSIONALS 3 I 0 0 1 I 0 UTILITY LINE SERVICES CLERICAL OFFICIALS/MANAGERS SERVICE/MAINTENANCE SKILLED CRAFT TECHNICIANS WATER DEPARTMENT CLERICAL OFFICIALS/MANAGERS PROTECTIVE SERV1CE Tuesday, March 25, 1997 13 I 0 0 11 I 0 4 0 0 0 3 1 0 1 0 1 0 0 0 0 51 30 20 I 0 0 0 7 7 0 0 0 0 0 II 8 1 I 1 0 0 74 45 22 2 4 I 0 1 0 0 0 1 0 0 1 1 0 0 0 0 0 3 3 0 0 0 0 0 Page 6 A AC,ME.*C EEO Data by Department Occupation Total WM BM OM WF SERVICE/MAINTENANCE 13 5 7 0 1 SKILLED CRAFT 17 13 4 0 0 TECHNICIANS 6 2 2 0 2 BF OF 0 0 0 0 0 0 41 24 13 0 4 0 0 WATER POLLUTION CONTROL PLANT 0 0 0 3 0 0 l 0 0 0 0 0 I 0 0 0 0 0 15 6 0 4 0 0 16 2 0 0 0 0 4 0 0 1 0 0 CLERICAL 3 OFFICIALS/MANAGERS 1 PROFESSIONALS 1 SERVICE/MAINTENANCE 25 SKILLED CRAFT 18 TECHNICIANS 5 53 37 8 0 8 0 0 0 0 0 I 0 0 1 0 0 0 0 0 1 1 0 2 0 0 2 0 0 0 0 0 0 0 0 0 1 0 YOUTH HAVEN I CLERICAL 1 OFFICIALS/MANAGERS 1 PARA-PROFESSIONAL 4 PROFESSIONALS 2 SERVICE/MAINTENANCE I 9 4 I 0 3 1 0 I 0 0 0 0 1 0 1 0 0 0 0 1 0 YOUTH SERVICES PROFESSIONALS Tuesday, March 25, 1997 Page 7 Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File ff60-262-405 448 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33321-040797 amending and reordaining certain sections of the 1996-97 General Fund Appropriations, providing for the transfer of $55,000.00 from Contingency Reserve to Communications, in connection with communications consulting services to prepare detailed specifications for a combined Roanoke City/Roanoke County 800 MHZ Radio System. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Attachment James D. Grisso Director of Finance April 14, 1997 Page 2 pc; W. Robert Herbert, City Manager William F. Clark, Director, Public Works George C. Snead, Jr., Director, Public Safety Ronald L. Wade, Acting Manager, Communications Archie Harrington, Manager, City Information System Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of April, 1997. No. 33321-040797. AN ORDINANCE to amend and reordain certain sections of the 1996-97 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADr)rooriations Public Works Communications (1) ....................................... Nondepartmental Contingency - General Fund (2) .............................. $ 24,292,139 2,283,218 $56,214,135 159,500 1) Fees for Professional Services 2) Contingency (001-050-4130-2010) $ 55,000 (001-002-9410-2199) (55,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. AI-I'EST: City Clerk. April 7, 1997 Council Report No. 97-404 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Appropriation of funds for Joint Roanoke City and Roanoke County radio consultant to proceed with writing specifications for a Regional 800 MHZ trunldng Radio System for both jurisdictions that allows for cooperation and interoperability of public safety personnel and all other city departments.. g I1. BACKGROUND: City Council authorized an aoreement with Towers Perrin to provide outside assistance in exploring major service areas that should be studied for regional cooperation on July 11, 1994. Towers Perrin oresented their recommendations to the regional local government management group and representatives from the Roanoke Regional Chamber of Commerce on May 12, 1995 which included cooperation in Public Safety emergency communications and public safety activities. Reaional Communications Studv Team was formed in October 1995 to explore possible areas of regional cooperation. The team includes representatives from the following city and county departments: Roanoke City ClS Information Systems, Roanoke City Parks and Recreation, Roanoke City Communications, Roanoke City Libraries, Roanoke City Management and Budget, Roanoke City Police, Roanoke City Public Safety Director, Roanoke County Fire and Rescue, Roanoke County General Se~ices, Roanoke County Police, Roanoke County Information Systems, and Roanoke County Assistant Administrator. CURRENT SITUATION: Reoional Communications Studv Team started meeting in October 1995 to explore cooperative efforts and determined that a consultant should be contracted to recommend a plan of migration for both the City and County to reach radio compatibility for interoperability. Roanoke City Council and Roanoke County Board of Supervisors were briefed at a joint City Council and Board of Supen/isor meeting on March 4, 1996 of a staff request to issue a joint City/County Request for Proposals to obtain Communications Consulting services. The Board of Supervisors and City Council concurred in the request. Roanoke City Council and Roanoke County Board of Suoe~sors authorized the City Manager and County Administrator to execute a joint contract with Hayes, Seay, Mattern, and Mattern for consulting services to determine a migration path for both Roanoke City and Roanoke County to have radio interoperablility for regional cooperative efforts on June 17, 1996. The cost of the $36,000.00 contract was shared equally by the city and county. The Cio/of Roanoke applied to the Federal Communications Commission (FCC) in June of 1996 for fourteen (14) 800 MHZ frequencies compatible with Roanoke County's radio frequencies, but were only given license authority to operate on ten (10) frequencies. These are tinite resources and only ten (10) frequencies were available for use in this area. The Federal Communications Commission requires that a frequency licensee must show considerable progress toward implementation of a radio system within one (1) year or the licenses can be revoked and reissued to another jurisdiction. This critical date for Roanoke City is June 27, 1997. The firm of Haves. Seav. Mattern & Mattern submitted their Phase 1 recommendation on December 23, 1996 for Roanoke City and Roanoke County to have radio intereperability for regional cooperative efforts. The scope of the Phase I study did not include the development of project specifications for procurement purposes. G. The Phase I reDort recommended the following: Develooment of a reeiona1800 MHZ trunked radio system for Roanoke City and Roanoke County.. The twenty-three ~23) channel licensed bv the City and County would be shared and operational at four (4) radio sites, making the system in effect "seamless": Crowell's Gap Fort Lewis Mountain Mill Mountain Poor Mountain The current Emereencv Communications Centers in the City and County would be modified to serve as backups to each other. Such a solution is needed to (1) address current problems with the City radio system, such as aging equipment, frequency ovemrowding, and difficult interdepartmental communications; and (2) to build a communications platform to enhance current City and County cooperation in the area of public safety and foster new cooperative efforts for the future. The CiW's cost of such a system is estimated to be $6.9 million and a funding mechanism will be recommended as part of the Fiscal Year 1997-98 City Manager's Recommended Budget, Regional Communications Study Team has reviewed the Phase I recommendation from Hayes,Seay, Mattern & Mattem and agree that Roanoke City and Roanoke County should proceed with the development of specifications for a regional radio system that will expand the County's current radio system to provide a city and county-wide 800 MHZ trunking radio system. The orioinal Reouest for Prooosal which was accepted by Roanoke City and County included the right to negotiate Phase II and Phase III for communications consulting sen/ices. The firm of Haves. Seav. Mattern & Mattern has submitted a negotiated pdce for Phase 2 to develop specifications for a regional 800 MHZ trunking radio system. The cost for these services is $55,000.00 and is well below the original estimate. Because 90% of the cost of the regional system would be the city's responsibility, it is recommended that the city pay the full cost of this phase of design. The city and county would then share the cost of any additional professional services required during the procurement and implementation processes. III. ISSUES: A. Service Delivery B. Fundino C. Timino IV. ALTERNATIVES: City Council transfer $55.000.00 from Contingency Reserve account 001-002-9410-2199 to Communications account 001-050-4130-2010 for communications consulting services to prepare detailed specifications for a combined Roanoke City/Roanoke County 800 MHZ Radio System. Service Deliverv will be enhanced if Roanoke City and Roanoke County can have the ability to effectively communicate on a Regional basis on Public Safety responses and other basic citizen services. 2. Fundino is currently available in the Contingency Reserve account. Timino for implementation of more regional cooperation and enhanced regional communications will proceed on an expedient time schedule. City Council not transfer $55.000.00 from Continency Reserve account 001-002-9410-2199 to Communications account 001-050-4130-2010 for communications consulting services to prepare detailed specifications for a combined Roanoke City/Roanoke County 800 MHZ Radio System. Service Delivery to Citizens of Roanoke City and Roanoke County in need of Public Safety sen/ices could be negatively impacted by not having the most effective communications during emergencies which require regional cooperative efforts. Fundino would not be an issue in this alternative. Timino for implementation of more regional cooperation and enhanced regional communications will not proceed on an expedient time schedule. RECOMMENDATION: City Council concur with Alternative "A". Transfer $55.000.00 from the Contingency reserve account 001-002-9410-2010 to Communications account 001-050-4130-2010 for Fees for Professional Services and authorize the C~ Manaaer to execute a contract., in a form acceptable to the City Attorney, for joint City/County communications consulting services to prepare detailed specifications for a combined Roanoke City/Roanoke County 800 MHZ Radio System.. Respectfully submitted, W. Robert Herbert City Manager CC: City Attorney City Clerk Director of Finance Director of Public Safety Office of Management and Budget Acting Manager, Communications Manager, City information Systems Elmer C. Hodge, County Administrator John Chambliss, Jr., Assistant County Administrator VVillliam J. Rand, III, Director, General Services MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File #27-405 William S. M'Coy, P. E. Project Manager Malcolm Pirnie, Inc. 11832 Rock Landing Drive, Suite 400 Newport News, Virginia 23606-4206 Dear Mr. M'Coy: I am enclosing copy of Ordinance No. 33322-040797 approving the City Manager's issuance of Change Order No. 1 to the City's contract with Malcolm Pimie, inc., in connection with the design of upgrade and expansion at the Water Pollution Control Plant, in the amount of $32,000.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Enc. William S. M'Coy, P. E. Pr~e~ Manager Malcolm Pirnie, lnc. April14,1997 Page 2 pc: B. Clayton Goodman, III, Town Manager, Town of Vinton, P. O. Box 338, Vinton, Virginia 24179 Randolph M. Smith, City Manager, City of Salem, P. O. Box 869, Salem, Virginia 24153 Elmer C. Hodge, County Administrator, County of Roanoke, P. O. Box 29800, Roanoke, Virginia 24018 Gerald A. Burgess, III, County Administrator, County of Botetourt, P. O. Box 279, Fincastle, Virginia 24090 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Steven L. Walker, Manager, Water Pollution Control Plant William F. Clark, Director, Public Works Charles M. H~ine, City Engineer Ellen S. Evans, Construction Cost Technician Diane S. Akers, Budget Administrator, Office of Management and Budget IN THECOUNC~OFTHECITY OF ROANOKE, VIKG~ The 7th day of April, 1997. No. 33322-040797. AN ORDINANCE approving the City Manager's issuance of Change Order No. 1 to the City% contract with Malcolm Pirnie, Inc., in connection with the design of upgrade and expansion at the water pollution control plant; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1 in the amount of $32,000.00, to the City's contract with Malcolm Pirnie, Inc., in connection with the design of upgrade and expansion at the water pollution control plant. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. April 7, 1997 Council Report No. 97-127 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: CHANGE ORDER NO. 1 MALCOLM PIRNIE, INC., ENGINEERS DESIGN OF UPGRADE AND EXPANSION WATER POLLUTION CONTROL PLANT Backaround on the subject in chronological order is as follows: A full services contract with Malcolm Pirnie. Inc.. for desian, contract documents, and suoervision was executed by the City on December 14, 1994, in the amount of $1,996.338. The Bioloaical Aerated Filter IBAF) was an intearal Dart of the plant expansion. Contract documents were prepared and the project was bid three (3) times. The first two bids were rejected on May 6 and July 1, 1996, by the City because of nonresponsive bids and/or exceptions taken to the Procurement Documents. The third bid was accepted by City Council on September 3, 1996. Malcolm Pirnie. Inc.. submitted a reauest for additional services in connection with the cost of changes to the Contract Documents for the three bids in the amount of $58.614. Administration discussed the reouest and decided the cost of the chanaes tO the Contract Documents for the three bids should be shared, since the BAF technology was new to both parties. Our evaluation of the service was an increase in the contract of $32,000. Malcolm Pirnie. Inc.. acceoted the revised fiaure (see attached letter dated March 10, 1997). II. Current situation is as follows: A. The additional services have been completed and the Consultant needs to be reimbursed for the work. III. Issues in order of importance are as follows: A. Cost Honorable Mayor and Members of City Council CHANGE ORDER NO. 1 MALCOLM PIRNIE, INC., ENGINEERS DESIGN OF UPGRADE AND EXPANSION WATER POLLUTION CONTROL PLANT April 7, 1997 Page 2 B. Fundino C. Time IV. Alternatives in order of feasibility are as follows: A. Aoorove the chanae in contract amount for the sum of $32.0(~0. 1. Cost of additional services was agreed upon by the two parties. 2. Fundina is available in the project contingency account. 3. Time of delivery of the service was timely. B. Reiect the charoe for additional servic~. Cost would not change. Fundino would not be encumbered. Time of payment for services would be delayed further. Recommendation is as follows: City Council concur in alternative "A" and take the following action: A. Authorize the City Manaoer to aoorove the chanoe in contract amount with Malcolm Pirnie, Inc., in the amount of 932,000 bringing the total contract amount to date to 92.028,338. B. The City of Roanoke oortion of this increase accordino to the iurisdictional aoreement is 37.3% or 911,936. Respectfully submitted, W. Robert Herbert City Manager Honorable Mayor and Members of City Council CHANGE ORDER NO. 1 MALCOLM PIRNIE, INC., ENGINEERS DESIGN OF UPGRADE AND EXPANSION WATER POLLUTION CONTROL PLANT April 7, 1997 Page 3 WRH/LBC/kh Attachments City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Water Pollution Control Plant City Manager, City of Salem Town Manager, Town of Vinton County Administrator, County of Roanoke County Administrator, County of Botetourt SISYqT BY:' 3-11-~7 ; 8:24A1~ ; I~IALCOIAg PIRNIE NEW-~ 15408811364;# 2/ 2 MALCOLM PIRNIE, INC. March 10 1997 ENVIRONMENTAL ENGINEER8, 8CIE~ITISTS & PLANNERB Mr. L. Bane Cobum Civil Ensineer I1 City of Roanoke 215 Church Avenue, S.W. Municipal Building, Room 350 Roanoke, Virginia 24011 Re: WPCP Upgrade and Expansion Project Dear Mr. Coburn: We have roceived your letter dated October 28, 1996, and aeCopt your offer of an additional $32,000 in engineering fees ibr re-bidding of the BAF system. If you have any questions, please call us. 0060-028 Enclosure Very truly yours, MALCOLM P1RNIE, INC. William S. I~Coy, P.E. Project Manager WSML03 IO.B MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254 [ Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File f~2-207-450 M. Scott Hotlis Urban Engineer Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 Dear Mr. Hollis: I am enclosing copy of Resolution No. 33323-040797 authorizing the City Manager to make application to the Commonwealth of Virginia Department of Transportation for Industrial Access Road Funds up to $450,000.00 for roadway construction to provide industrial access to Site G in the Roanoke Centre for Industry and Technology for a new corporate prospect and authorizing execution of any required documentation on behalf of the City for acceptance of any such funds which may be awarded. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Enc. M. Scott Hollis Urban Engineer Virginia Department of Transportation April 14, 1997 Page 2 pc: W. Robert Herbert, City Manager -- Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Charles M. Huffine, City Engineer Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNC~ OF THE CITY OF ROANOKE, VIRG~4IA, The 7th day of Ap~ril, 1997. No. 33323-040797. A RESOLUTION authorizing the City Manager to make application to the Commonwealth of Virginia Department of Transportation for Industrial Access Road Funds up to $450,000.00 for roadway construction to provide industrial access to Site G in the Roanoke Centre for Industry and Technology for a new corporate prospect and authorizing the execution of any required documentation on behalf of the City for acceptance of any such funds wNch may be awarded. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager is hereby authorized to execute and file on behalf of the City of Roanoke any and all appropriate documents required in connection with the application to the Commonwealth of Virginia Department of Transportation for Industrial Access Road Funds up to $450,000.00 for roadway construction to provide industrial access to Site G in the Roanoke Centre for Industry and Technology for a new corporate prospect and to execute on behalf of the City any documentation necessary for the acceptance of such Industrial Access Road Funds, and to furnish such additional information as may be required by the Commonwealth, all as more particularly set out in the City Manager's report to this Council dated April 7, 1997. 2. The form of any agreements for the acceptance of such Industrial Access Road Funds shall be approved by the City Attorney. 3. Any local matching funds up to $150,000.00 that may be necessary or are required by the acceptance of such Industrial Road Access Funds will be made available. 4. The City will, if such project is approved, provide adequate right-of-way, provide for necessary adjustment of any utilities affected by construction, and provide for future necessary maintenance of the roadway through other funding sources. ATTEST: City Clerk. April 7, 1997 97-08 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Authorization for the City Manager to file an Application with the Virginia Department of Transportation for Industrial Access Road Funds I. BACKGROUND: Commonwealth Transportation Board adopted a policy on December 18, 1986, to govern the use of industrial access funds pursuant to Section 33.1-221, as amended, of the Code of Virginia (1950). B. ~ for industrial access funds are: $300.000 in funding for new road construction is available from the State for an acceptable industry whose new investment is $3.000.000. No local matching funds are required for this first $300.000. Up to $150_000 in additional funding can be made available for an additional $3.000_000 in value of construction, provided a dollar-for-dollar local match up to $150.000 is also provided. C. O. Ih.e_cgllid~ for industrial access include: City to provide adequate right-of-way and bear cost of same. City adjust any existing utilities which might be affected by the project and bear cost of same. 3. ~ after completion. H. CURRENT SITUATION: A~l:g~lte,3mlzll~ is soon to announce it will build a new facility of approximately 100,000 sq. ft. on "Site G" in the Roanoke Centre for Industry and Technology {RCIT). The new plant represents an investment orS10,000,000 and will employ 200 people. Access to the site via a new roadway is needed and could be constructed using an estimated $450,000 in industrial access road funds. Mayor and Members of Council April 7, 1997 Page 2 Items not eligible for reimbursement by State, including right-of-way acquisition and utility adjustments, would be funded from proceeds from the sale of land and capital fund interest. III. ISSUES: A. Timing. B. Funding, 1V. ALTERNATIVES: Authorize the City Manager to file an application with the Virginia Department of Transportation for industrial access road funds up to $450_000 for roadway construction to provide industrial access to the new facility. Iilllillg is crucial as the City desires to have a completed application to the Virginia Department of Transportation's Richmond office as soon as possible for the Transportation Board's meeting on May 15, 1997. ~ in the amount of $450.000 would be state funds, with $150,000 local matching funds required, if the application is approved for the access road. Local matching funds would be appropriated from Undesignated Capital Funds. ~f~dlll~llll~llg~ program of the City will be enhanced by the creation of new revenue and 200 new jobs. Do not authorize the City Manager to file an application with the Virginia Department of Transportation (VDOT) for industrial access road funds up to $450.000 for roadway construction to provide industrial access to the new facility. 1. lilld!lg would not be an issue. ~ by VDOT of up to $450.000 for the roadway would not be a revenue source for this road project. 3. ~r~Ilir,~y~l[ opportunity could be lost. Mayor and Members of Council April 7, 1997 Page 3 V. RECOMMENDATION is that City Council concur with Alternative A and thereby: Authorize the City Manager to file an application with the Virginia Department of Transportation for industrial access road funds up to $450.000 for roadway construction to provide industrial access to the new facility. Assur~ the Commonwealth Transportation Board that the City will, if such project is approved, provide adequate right-of-way, provide for adjustment of any utilities affected by construction and provide future maintenance of the roadway through other funding sources. Sincerely, W. Robert Herbert City Manager WRH/EDC:kdc CC~ City Attorney Director of Finance Director of Public Works City Engineer Office of Management and Budget Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File f¢60-217-207-450 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33324-040797 amending and reordaining certain sections of the 1996-97 Capital Projects Fund Appropriations, providing for appropriation of $75,000.00 from Undesignated Capital Funds to RClT Infrastructure Engineering. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Attachment pc: W. Robert Herbert, City Manager William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of April, 1997. No. 33324-040797. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A;)orooriations General Government RCIT Infrastructure Design Engineering (1) ..................... Fund Balance Reserved for Fund Balance - Unappropriated (2) ................. $11,903,394 75,000 $ 1,405,187 1) Appropriated from General Revenue 2) Unappropriated (008-052-9679-9003) $ 75,000 (008-3325) (75,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. April 7, 1997 97-09 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Transfer of $75,000 to the "RCIT Infrastructure Design Engineering" account from the Undesignated Capital Funds account I. BACKGROUND: The City's Office of Economic Development has been marketing the 140 acre Roanoke Centre for Industry and Technology (RCIT) Addition for industrial development purposes since the Transkxit Corporation purchased the last large site in the original RCIT three years ago. The RCIT Addition is now a vacant tract of land that is not served by public roadways or utilities. ?, major corn_ orate prospect has informed the City of their intentions to construct an approximate 100,000 sq. ft. facility on "Site G" in the RCIT Addition and create at least 200 new jobs. ~ consisting of an extension of Blue Hills Drive, sewer extension, and storm water management needs to be constructed to serve the new facility. A Request for Proposals was advertised and interviews were held with three engineering firms by a selection committee composed of members from the City's Engineering and Economic Development Departments. H. CURRENTS~UA~ON: Lumsden and Associates has been selected as most qualified to perform the necessary engineering services. Contract amount of $69_500 has been negotiated by the City Engineer and Lumsden, and a contingency of $5,500 has been deemed appropriate. November 15. 1997 is the negotiated date that the proposed infrastructure improvements must be completely constructed. Therefore, time is of the essence on this important Economic Development project, and engineering design work must begin immediately. Mayor and Members of City Council April 7, 1997 Page 2 m. ISSUES: B. Timing. IV. ALTERNATIVES: A. City. Council appropriate $75.000 from Undesignated Capital Funds to a new Capital Fund Project Account entitled "RCIT Infrastructure Engineering". 1. ~ will be made available from Undesignated Capital Funds. 2. Timing is critical due to the commitments the City has made to the corporate prospect to have the project completed by November 15, 1997. 3. Economic Development program of the City will be advanced by the development of the RCIT Addition. B. City Council not appropriate $75_000 from Undesignated Capital Funds to a new Capital Fund Project Account entitled "RCIT Infi'astructure Engineering". 1. Funding will have to come from other sources. 2. ~ will not be met. 3. Economic Development program of the City will not be advanced. RECOMMENDATION: A. City Council appropriate $75_000 from Undesignated Capital Funds to a new Capital Fund Project Account entitled "RCIT Infrastructure Engineering". 1. ~ will be made available from Undesignated Capital Funds. 2. ~ is critical due to the commitments the City has made to the corporate prospect to have the project completed by November 15, 1997. Mayor and Members of City Council April 7, 1997 Page 3 WRH]EDC:kdc Economic Development pro.am of the City will be advanced by the development of the RCIT Addition. Respectfully submitted: W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works City Engineer Office of Management and Budget April 7, 1997 Council Report ~97-128 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: New Agreement with Downtown Roanoke, Inc. to Manage City Market. I. BACKGROUND: ae Downtown Roanoke, Inc. (DRI) was authorized by city Council , on August 12, 1991, to act as the city's agent in management of the City Market for a monthly fee of $833.33. DRI hired a Market Clerk to provide certain services in the Roanoke city Market area. City Market annual revenues have steadily increased from $15.288 in FY91 to $25.647 in FY95 before dipping to $23.205 in FY96 due to a harsh winter. Monthly curbage space rentals have increased on average from 3--9 in FY91 to 5--0 in FY95 and 5--1 in FY96. City Market has 6-0 curbage spaces available for rent. De City Council authorized a fee increase to $875.00 per month in August, 1994. II. CURRENT SITUATION: The AGreement with DRI has expired, and a new one has been negotiated. B. Major new points are: 1.) An immediate increase in the fee from $875.00 per month to $950.00 per month. 2.) A 1 year Agreement with provision for 3 one year extensions of the Agreement with extensions requiring approval of both parties. 3.) A provision that allows for annual increases of the monthly management fee of up to $25.00 providing that collections in the preceding year were sufficient to pay for the funds given to DRI and that the projected collections will be sufficient to pay for the increase. Honorable Mayor and Council Members New Agreement with DRI to Manage City Market April 7, 1997 Council Report ~97-128, Page 2 APProved Market budaet for FY97 and requested budget for FY98 have sufficient funding to cover the new fee provisions. city Council approval is needed to authorize the Agreement. TTI. Manaqement of City Market Leaal Fundinq IV. ALTERNATIVES: city Council authorize an A~reement to be approved as to form by City Attorney and sianed by city Manaaer. Manaqement of City Market would be continued under agreement with DRI. 2e Leqal authority to enter into a new Agreement would be granted. Fundina is available within current City Market budget and in requested FY98 budget. Be City Council not authorize an Aqreement to be approved as to form by City Attorney and si~ned by City Manager. Manaqement of City Market would have to be assumed by the city or an alternative arrangement identified. Leqal authority vested in Council to enter into a new Agreement is moot. Fundinq available within current city Market budget and in requested FY9$ budget would not be needed. Honorable Mayor and Council Members New Agreement with DRI to Manage city Market April 7, 1997 Council Report #97-128, Page 3 Ve RECOMMENDATION: City Council concur with Alternative Authorize the City ManaGer to execute the Agreement with Downtown Roanoke, Inc. in form approved by the City Attorney. Respectfully submitted, W. Robert Herbert city Manager WRH/jjn Attachment cc: Mr. R. Matthew Kennell, Executive Director, Roanoke, Inc. city Attorney Director of Finance Director of Public Works Manager, Management and Budget Manager, Parks & Recreation Chief, Billings and Collections Business Coordinator, Parks & Recreation Downtown Mary F. Parker, CMCIAAE Ck~j Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File ft60-207-450 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33325-040797 amending and reordaining certain sections of the 1996-97 Capital Projects Fund Appropriations, providing for appropriation of funds in connection with Maple Leaf Foods, Inc., expansion. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Attachment James D. Grisso Director of Finance April 14, 1997 Page 2 pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget EqTHECOUNC~OFTH~CITY OF ROANOKE, V~GF~q& The 7th day of April, 1997. No. 33326-040797. A RESOLUTION authorizing the proper City officials to execute a Performance Agreement between the City of Roanoke, the Industrial Development Authority of the City of Roauoke, Virginia (Authority), and Advance Group, Inc., or its assigns (Advance) that provides for the creation of jobs and an investment for the acquisition, development, and construction of a new facility at Roanoke Centre for Industry and Technology (RCIT) by Advance upon certain terms and conditions and which also provides that the City will undertake to furnish certain improvements at RCIT which will benefit and are necessary for the operation of the new facility; authorizing conveyance of approximately 23.110 acres of land designated as New Tract G located in RCIT and donation of an amount up to $757,325 to the Authority, all for the purposes of promoting economic development; and providing for an effective date for this Resolution. BE IT RESOLVED by the Council oftha City of Roanoke as follows: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, a Performance Agreement between the City, the Authority, and Advance, upon certain terms and conditions as set forth in the report to this Council dated April 7, 1997, said Performance Agreement to be in a form approved by the City Attorney, that will provide for the conveyance of the land designated as New Tract G located in RCIT fi.om the City to the Authority and will further provide for the creation of jobs and an investment for the acquisition, development, and construction of a new facility at RCIT by Advance and for the provision by the City of certain improvements at RCIT which will benefit and are necessary for the operation of the new facility to be constructed by Advance at RCIT, such improvements being set forth in the above mentioned report to this Council. 2. The City of Roanoke shall convey to the Authority, pursuant to § 15.1-1388, Code of Virginia (1950), as amended, and the Performance Agreement, real property containing approximately 23.110 acres of land designated as New Tract G located in RCIT for purposes of promoting economic development in the City and the Roanoke Valley in order to allow the Authority to sell the property to Advance to be used for the construction ora new facility at RCIT, upon certain terms and conditions, as more particularly set forth in the report to this Council dated April 7, 1997. The Mayor and the City Clerk are hereby authorized and empowered to execute and seal and attest, respectively, the City's deed of conveyance oftbe fee simple title to said property to the Authority, said deed to be prepared by the City Attorney and to contain the appropriate warranty as determined by the City Attorney. Said deed shall provide that all property conveyed shall be subject to the restrictive covenants for RCIT as authorized by Ordinance No. 30666-81291, adopted on August 12, 1991, by City Council. 3. The City Manager or the Assistant City Manager is hereby authorized to execute on behalf of the City any documentation necessary for the acceptance ora grant or donation from the Governor's Opportunity Fund of an amount up to $200,000 for the purposes of providing that amount to the Authority for economic development in the City and the Roanoke Valley in order to partially fund the grant that the Authority intends to make to Advance upon certain terms and conditions, all as more particularly set forth in the aforementioned report to this Council. 4. The City of Roanoke shall donate an amount up to $757,325 (which includes $200,000 which the City will accept from the Governor's Opportunity Fund) to the Authority for purposes of promot'mg economic development in the City and the Roanoke Valley in order to fund the grant that the Authority intends to make to Advance upon certain terms and conditions, as more Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File 207-450 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33326-040797 providing that the City of Roanoke will donate an amount up to $757,325.00 to the Industrial Development Authority of the City of Roanoke, Virginia, for purposes of promoting economic development in the City and the Roanoke Valley in order to fund the grant that the Industrial Development Authority intends to make to The Advance Group, Inc., or its assigns, and authorizing the proper City officials to execute a performance agreement between the City of Roanoke, the Industrial Development Authority, and The Advance Group, Inc., that provides for creation of jobs and an investment for the acquisition, development, and construction of a new facility at the Roanoke Centre for Industry and Technology by The Advance Group, Inc., upon certain terms and conditions. The aboveraferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Attachment W. Robert Herbert City Manager April 14, 1997 Page 2 pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of April, 1997. No. 33325-040797. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Capital Projects Fund Appropriations, and providing for an emergence WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriation General Government Maple Leaf Development (1-2) ............................... RClT Infrastructure Extension (3-4) ........................... Fund Balance $13,640,719 757,325 1,055,000 Revenue Due from State Government (6-7) .............................. $ 4,588,317 Due from Third Parties (8) .................................... 346,650 1) Appropriated from General Revenue 2) Appropriated from State Grant Funds 3) Appropriated from General Revenue 4) Appropriated from State Grant Funds (008-052-9631-9003) $ 557,325 (008-052-9631-9007) 200,000 (008-052-9632-9003) 805,000 (008-052-9632-9007) 250,000 (1,015,675) 5) Reserved Fund Balance - Unappropriated (008-3325) Reserved Fund Balance - Unappropriated (5) .................... $ 464,512 6) State Industrial Access Grant 7) Governor's Opportunity Fund - Maple Leaf 8) Sale of Land - IDA - Maple Leaf (008-1315) $ 250,000 (008-1316) 200,000 (008-1260) 346,650 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. April 7, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Maple Leaf Foods, Inc. L BACKGROUND: Maple Leaf Foods. Inc. is Canada's largest food processing company with sales of more than $3 billion and 11,000 employees, trades on the Toronto and Montreal stock exchanges. ~ was formed in 1990 with the merger of Canada Packers and Maple Leaf Mills, companies with origins dating back to the earliest days of Canada's food industry. ~ has been expanding its position in North America markets by restructuring and investing in its core businesses and through selective strategic acquisitions. ~ Is a significant player in North American food industry due to strong brand and market positions, efficient, low cost manufacturing facilities and national distribution networks. Maple Leaf Foods USA Inc. founded in 1995 is an indirect subsidiary of Maple Leaf Foods, Inc. with gross annual sales in excess of $100 million in premium quality breads and rolls. H. CURRENT SITUATION: Maple Leaf Foods USA Inc. desires to build a new, modem, highly efficient specialty manufacturing plant in Roanoke, Virginia. B. The manufacturing facility would specialize in frozen baked goods. C. $22 million is the investment in new construction and equipment in Phase I. D. The building will be approximately 100.000 sq. ft, in Phase I. E. One hundred fifty to one hundred eighty new jobs will be created. Site "G" at the Roanoke Centre for Industry_ and Technology (RCIT) has been selected (See Exhibit A). Mayor and Members of City Council April 7, 1997 Page 2 Site "G" at RCIT is located within Enterprise Zone 11 which was awarded to the City of Roanoke by Governor George Allen in November 1995 and established by City Council resolution on January 1, 1996 with local ordinances effective July 1, 1996. Maple Leaf Foods USA Inc. has chosen Site "G" due to state and local benefits resulting from the Enterprise Zone. Two hundred thousand dollars has been made available to the City from the Governor's Opportunity Fund by Governor George Allen. Up to $450_000 in state Industrial Access FumJs has been requested from the Commonwealth of Virginia Transportation Board with the City matching $150,000 of those funds. Industrial Development Authority (IDA.) has authority to make grants to promote economic development and to convey land it receives from the City on an expedited basis. The City intends to convey 23.110 acres to the IDA to sell to The Advance Group, Inc. ~ by resolution to provide a package of incentives on behalf of the City to The Advance Group, Inc. or its assigns, including Economic Development Grant as well as the conveyance of real estate from the City to sell to the company (See Exhibit B) Maple Leaf Foods USA Inc., an indirect subsidiary of Maple Leaf Foods, Inc. will lease and/or own the facility which will be used for a bakery, food storage, distribution and offices. The Advance Group~ Inc,, a corporation organized and existing under the laws of the State of New Jersey or its assigns including Maple Leaf Foods USA Inc. and CIBC, Inc., an affiliate of Canadian Imperial Bank of Commerce ("Buyer"), presently intends to construct within RCIT in the City of Roanoke, the building to be leased to Maple Leaf Foods USA Inc., or its subsidiary Maple Leaf Bakery, Inc. $346.650 is the agreed upon selling price, for 23.110 acres, to be conveyed to the IDA and sold to The Advance Group, Inc. or its assigns. Buyer has until May 8. 1997 to complete its due diligence review of the property_. If the comprehensive site plan has not been approved by May 8, 1997, the Due Diligence Period shall be extended until June 5, 1997 for the sole purpose of obtaining approval of the comprehensive site plan. In the event closing has not occurred, through no fault of the seller, on or before 120 days following the date the Pumhase Agreement is executed by Seller, the Seller, at its election by written notice given to the Buyer, may terminate the Agreement. Mayor and Members of City Council April 7, 1997 Page 3 Buyer has the right to terminate the Agreement for any reason on or before May 8, 1997 and during the Extended Due Diligence Period for inability to obtain comprehensive site plan approval. The Advance Group: Inc. has requested the city donate an amount up to $757.32% $557,325 from the City and $200,000 from the Governor's Opportunity Fund, for the purpose of promoting economic development in the city in order to fund the economic development grants that the IDA intends to make to The Advance Group, Inc. If The Advance Group, Inc. fails to make or cause to be made an investment on or before April 1, 1998 of at least $6 million in the RCIT, then The Advance Group, Inc. will return, upon written demand, any and all funds except the Governor's Opportunity Fund which is covered by a separate performance arrangement. If The Advance Group, Inc. makes an investment of at least $6 million in the RCIT property on or before April 1, 1998 but less than $20 million on or before January 1, 1999, The Advance Group, Inc. will return to the Authority a pro rata amount. For example: If The Advance Group, Inc. receives $400,000 from the Authority but only invests $15 million by January 1, 1997, The Advance Group, Inc. Would refund $100,000 (25%) plus interest to the Authority. The IDA would then return those funds to the City. Blue Hills Drive Extension water and sewer extension and a storm water detention basin improvements must be made by the City to accommodate this project as well as future projects at RCIT. COST AND REVENUE ESTIMATE Cost to City Blue Hills Drive Extension Including water, lighting and landscaping $600,000 Less ~elnduarial Access Funds $250.000 TOTAL COST $350,000 $350,000 · Sanitary Sewer $175,000 · Detention Basin $280.000 Total Infrastructure Cost for RCIT Expansion Area $805,000 Mayor and Members of City Council April 7, 1997 Page 4 City agrees to have utilities or other appropriate water and sewer facilities to serve Site "G" by November 1, 1997, if closing under the Purchase Agreement occurs on or before May 15, 1997 and 170 days after the date of closing if after May 15, 1997 (utility deadline). ~ is not met by the lack of either water or sewer or both, the City will pay the sum of $1,000 per day for each day after the Utility Deadline that the work is not completed, with the per diem amount being doubled to $2,000 after 30 days. If temporary or permanent certificate of occupancy for the facility has not been issued by 14 days after the Utility Deadline, the Utility Deadline shall automatically be extended from time to time by 30 days and no penalty_ shall be ill~? during the extension. If the only reason a certificate of occupancy is not issued is due to the unavailability of water or sewer for the property it shall be considered as having been issued. The City_ will maintain a construction access road to allow access to and from the land by personal automobiles, vans, heavy equipment, cranes and necessary construction equipment and provide a temporary easement for the road to the Industrial Development Authority (IDA). If the city fails to construct or maintain the road, The Advance Group, Inc. can undertake and complete such work after three days written notice to the City. The City will be responsible for the cost incurred. ISSUES: A. Timing. B. ' D n. D. City Council's Visiorl. ALTERNATIVES: A. City Council authorize the following' The donation of up to $757,325 and the transfer of23.110 acres of land known as Site "G" at RCIT for economic development purposes to the IDA of the City of Roanoke to fund a grant and to provide for the sale of land from the IDA to The Advance Group, Inc. and authorize the Mayor to execute a deed transferring the property to the IDA and the City Manager to enter into a performance agreement with the IDA and The Advance Group, Inc. or an affiliate or to CIBC, Inc. (an affiliate of Canadian Imperial Bank of Commerce) or its subsidiary, allowing the IDA to sell the property and to make an Economic Development Grant to The Advance Mayor and Members of City Council April 7, 1997 Page 5 Group, Inc. providing for "eligible costs" including land acquisition, site preparation, design costs, construction costs and other costs including financial costs, legal costs, management costs, and related consultant fees provided that the portion of the grant funded with money from the Governor's Opportunity Fund will be used only toward qualified project investments under the Fund's rules and regulations. · Transfer and sale of23.110 acres of land for $346,650. Appropriate $210,675 from Undesignated Capital Funds, appropriate $346,650 in land sale proceeds and up to $200,000 from the Governor's Opportunity Fund proceeds to a new Economic Development Grant Fund Account entitled "Maple Leaf Development". Establish an accounts receivable for the land sale proceeds of $346,650 and the Governor's Opportunity Fund proceeds of up to $200,000. Appropriate $805,000 fi-om Undesignated Capital Funds and appropriate $250,000 in State Industrial Access Funds to a new Capital Projects Fund Account entitled "RCIT Infrastructure Extension". Establish an accounts receivable for the State Industrial Access Funds. Blue Hills Drive Extension Sanitary Sewer Extension Detention Basin $ 600,000 $ 175,000 $ 280.000 $1,055,000 Less anticipated Industrial Access Funds of $250,000 $ 250_000 TOTAL ANTICIPATED CITY COST $ 805,000 Timing is critical in that Maple Leaf foods USA Inc. must have their plant operating by January 1, 1998. Economic Development - new investment of $22 million creating substantial new tax revenue and the creation of 150-180 new manufacturing jobs. Funding is available in Undesignated Capital Fund Account for Economic Development. Cit.v Council Vision for Economic Development will be greatly enhanced with the new investment and jobs to be created. B. City Council not authorize the following: The donation of up to $757,325 and the transfer of23.110 acres of land Mayor and Members of City Council April 7, 1997 Page 6 known as Site "G" at RCIT for economic development purposes to the IDA of the City of Roanoke to fund a grant and to provide for the sale of land from the IDA to The Advance Group, Inc. and authorize the Mayor to execute a deed transferring the property to the IDA and the City Manager to enter into a performance agreement with the IDA and The Advance Group, Inc. or an affiliate or to CIBC, Inc. (an affiliate of Canadian Imperial Bank of Commerce) or its subsidiary, allowing the IDA to sell the property and to make an Economic Development Grant to The Advance Group, Inc. providing for "eligible costs" including land acquisition, site preparation, design costs, construction costs and other costs including financial costs, legal costs, management costs, and related consultant fees provided that the portion of the grant funded with money from the Governor's Opportunity Fund will be used only toward qualified project investments under the Fund's rules and regulations. · Transfer and sale of23.110 acres of!and for $346,650. Appropriate $210,675 from Undesignated Capital Funds, $346,650 in land sale proceeds and up to $200,000 from the Governor's Opportunity Fund proceeds to a new Economic Development Grant Fund Account entitled "Maple Leaf Development". Establish an accounts receivable for the land sale proceeds of $346,650 and the Governor's Opportunity Fund proceeds of $200,000. Appropriate $805,000 from Undesignated Capital Funds and appropriate $250,000 in State Industrial Access Funds to a new Capital Projects Fund Account entitled "RCIT Infrastructure Extension". Establish an accounts receivable for the State Industrial Access Funds. Iilllillg for Maple Leaf would not be met, therefore jeopardizing the development of the project in Roanoke. 2. Economic Development will not be enhanced by new investment and jobs. 3. Funding will not be an issue. 4. City Council's Vision for Economic Development will not be realized. V. RECOMMENDATION: Recommend that City Council authorize the following actions: The donation of up to $757,325 and the transfer of 23.110 acres of land known as Site "G" at RCIT for economic development purposes to the IDA of the City of Roanoke to fund a grant and to provide for the sale of land fi'om the IDA to The Advance Group, Inc. and authorize the Mayor to execute a deed transferring the property to the IDA and the City Manager Mayor and Members of City Council April 7, 1997 Page 7 to enter into a performance agreement with the IDA and The Advance Group, Inc. or an affiliate or to CIBC, Inc. (an affiliate of Canadian Imperial Bank of Commerce) or its subsidiary, allowing the IDA to sell the property and to make an Economic Development Grant to The Advance Group, Inc. providing for "eligible costs" including land acquisition, site preparation, design costs, construction costs and other costs including financial costs, legal costs, management costs, and related consultant fees provided that the portion of the grant funded with money from the Governor's Opportunity Fund will be used only toward qualified project investments under the Fund's rules and regulations. · Transfer and sale of23.110 acres of land for $346,650. Appropriate $210,675 from Undesignated Capital Funds, $346,650 in land sale proceeds and up to $200,000 from the Governor's Opportunity Fund proceeds to a new Economic Development Grant Fund Account entitled "Maple Leaf Development". Establish an accounts receivable for the land sale proceeds of $346,650 and the Governor's Opportunity Fund proceeds of $200,000. Appropriate $805,000 from Undesignated Capital Funds and appropriate $250,000 in State Industrial Access Funds to a new Capital Projects Fund Account entitled "RCIT Infrastructure Extension". Establish an accounts receivable for the State Industrial Access Funds. Respectfully submitted: W. Robert Herbert City Manager WRH/PFS:kdc cc: Assistant City Manager Director of Finance City Attorney Director of Utilities and Operations Director of Public Works Manager, Management and Budget !1 I I RESOLUTION OF TI-IE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE VIRGINIA ATTACHMENT WI4~REAS, the City of Roanoke, Virginia (the "City"), heretofore requested the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority") to make an Economic Development Grant available to a company named in an executive session held by the Authority pursuant to Virginia Code § 2.1-344(A)(5) (the "Company") on the terms and conditions contained in that certain Economic Development Grant Agreement (the "Agreement") which has been presented to the members of the Authority; and WI-IFelt.EAS, the Authority determined to make a grant in the amount of approximately $750,000 with funds to be received by it from the City for purposes of developing a facility, as described in the Agreement; and WHEREAS, the City has determined that the exigencies of providing a package of incentives to the Company, including the Economic Development Grant as well as the real estate (the "Real Estate") which the City expects to sell to the Company, require it to be in a position to contract to convey the Real Estate to the Company on an expedited basis, which can be accomplished through the Authority; and WI-I~REAS, there has been presented to the Authority in executive session a Revised Economic Development Grant Agreement (the "Revised Agreement") which contemplates the conveyance to the Authority by the City of the Real Estate, and the sale by the Authority of the Real Estate to the Company, on terms negotiated by the City which would expose the Authority to no obligation or liability other than to pass the Real Estate through to the Company; and WHEREAS, the Company and the City have agreed to pay all reasonable costs and expenses of the Authority, including the fees of its attorney. NOW, TI4~REFORE, in consideration of the foregoing, Authority does hereby agree to sell the Real Estate to the Company on the above described terms and conditions and to appropriate the Economic Development Grant to be received from the City, all to be made available to the Company for purposes of developing a facility, all upon the terms and conditions as-described in the Revised Agreement; and, further that the officers of the Authority are hereby authorized and directed to enter into the Revised Agreement, to process the Requisitions for costs of the development of the distribution facility, to enter into an agreement for purchase and sale of the Real Estate substat)fially in the form of that submitted to the Authority in executive session; and, to take all such further action as may be necessary or convenient to carry out the spirit and intent of this Resolution and the Revised Agreement; ~ that the Authority shall have no Liability to the Company except convey through to it that which will be conveyed to the Authority by the City, on terms and conditions approved by the City. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File f~246-450 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33328-040797 authorizing execution of an agreement between the City of Roanoke, the Fifth District Employment and Training Consortium and First-Citizens Bank, a Virginia Corporation, in connection with training incentive funds, not to exceed $25,000.00, for job positions created or relocated by First- Citizens Bank in the City of Roanoke for the 18 month period, beginning January 1, 1997. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Attachment W. Robert Herbert City Manager April 14, 1997 Page 2 pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Vickie L. Price, Administrator, Fifth District Employment and Training Consortium Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget ~4THECOUNC~OFTHECITY OF ROANOKE, VIRG~WIA The 7th day of April, 1997. No. 33328-040797. A RESOLUTION authorizing execution of an agreement between the City of Roanoke, the Fii~h District Employment and Training Consortium and First-Citizens Bank, a Virginia Corporation in connection with training incentive funds for job positions located in the City. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, an agreement between the City of Roanoke, the Fifth District Employment and Training Consortium and First-Citizens Bank, a Virginia Corporation, in connection with training incentive funds, not to exceed $25,000.00, for job positions created or relocated by First-Citizens Bank in the City of Roanoke for the eighteen (18) month period beginning January 1, 1997, such agreement to be in substantially the form attached to the City Manger's report dated April 7, 1997, and approved by the City Attorney. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk April 14, 1997 FiFe ~/60-246-450 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33327-040797 amending and reordaining certain sections of the 1996-97 Consortium Fund Appropriations, providing for appropration of $25,000.00 to expenditure and revenue accounts, in connection with training incentives for First-Citizens Bank. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Attachment pc: W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Vickie L. Price, Administrator, Fifth District Employment and Training Consortium Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of April, 1997. No. 33327-040797. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AooroDriation Fifth District Employment and Training Consortium FY96-97 First-Citizens Bank Training (1) ............................. Revenue Fifth District Employment and Training Consortium FY96-97 First-Citizens Bank Training (2) ............................. $ 1,468,968 25,000 $ 1,468,968 25,000 1 ) Miscellaneous 2) First Citizens - Local Funds (034-054-9768-8360) $ 25,000 (034-034-1234-9768) 25,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. April7,1997 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Training incentives for First-Citizens Bank, a Virginia Corporation I. BACKGROUND: First-Citizens Bank. a Vir~nia Com. oration has been in operation since 1898 and has more than 300 offices serving nearly 200 towns and cities in North Carolina and Virginia. ' -~]IzlzCAtiz, e~ta~ has been operating in the Roanoke Valley for the past 2 ½ years and continues to make plans to expand in Virginia. First-Citizens Bank has relocated its bank card center from Raleigh, North Carolina to the City of Roanoke. A press conference was held on December 13, 1996. First-Citizens Bank considered as a potential location the Roanoke Valley, Richmond and Atlanta, Georgia. The City of Roanoke has increased efforts to support expansion of existing businesses through various incentives. The City of Roanoke and the Fifth District Employment and Training Consortium (FDETC) both offered an incentive package of up to $625 ($1,250 per employee) in training funds to First-Citizens Bank. H. CURRENT SITUATION: First-Citizens Bank has created 33 new job~ and will relocate an additional 17 jobs to the City of Roanoke. By April 1997. First-Citizens Bank will provide 50jobs in the City of Roanoke. The average annual salary for the positions is $23,000. First-Citizens Bank occupies 17,000 square feet of office space in Valley Court on Thiflane Road in the City of Roanoke. Existing training incentives are needed to fulfill the incentive package offered as a part of the location process. IH. ISSUES: A. Economic Development. Mayor and Members of Council April 7, 1997 Page 2 C. Cost. IV. ALTERNATIVES: City Council approve funding to provide up to $625 per employee through the Fifth District Employment and Training Consortium (FDETC) for training expenses for First-Citizens Bank. The City shall donate the funds to FDETC for administration of eligible funds. Appropriate $25.000 to expenditure and revenue accounts to be established by the Director of Finance in the Consortium Fund. Funding will be provided from funds currently available in General Fund Economic Development account 001-002-8120-2067. Authorize the City_ Manager to execute the attached agreement with the FDETC and First-Citizens Bank to provide up to $25,000 in training expenses for a minimum of 30 new employees beginning January 1, 1997. The agreement states that First-Citizens will repay FDETC $400 for each decrease in the number of qualifying positions from June 30, 1998. Further, First-Citizens agrees to occupy 15,000 square feet of office space in the City. ~ would be enhanced with the creation of 33 jobs in the City of Roanoke. lillailtg is critical in that First-Citizens Bank has already hired 33 employees who are undergoing in-house training. Funding is currently available in Economic Development Account # 001 002 8120 2067. B. City Council not approve funding for the new training incentive program. Economic Development would be negatively impacted in that funding would not be available for training expenses for First-Citizens Bank and could jeopardize future job expansion or continuation within the City of Roanoke. Iilllillg would be negatively impacted since First-Citizens Bank has hired the new employees and needs to train them immediately. 3. ~ would not be an issue. Mayor and Members of Council April 7, 1997 Page 3 V. RECOMMENDATION: Recommend Alternative A- City. Council approve funding to provide up to $625 per employee through the FiRh District Employment and Training Consortium (FDETC) for training expenses for First-Citizens Bank. The City shall donate the funds to FDETC for administration of eligible funds. Appropriate $25.000 to expenditure and revenue accounts to be established by the Director of Finance in the Consortium Fund. Funding will be provided from funds currently available in General Fund Economic Development account 001-002-8120-2067. Authorize the City Manager to execute the attached agreement with the FDETC and First-Citizens Bank to provide up to $25,000 in training expenses for a minimum of 30 new employees beginning January 1, 1997. The agreement states that First-Citizens will repay FDETC $400 for each decrease in the number of qualifying positions fi'om June 30, 1998. Further, First-Citizens agrees to occupy 15,000 square feet of office space in the City. WRH/LJF:kdc Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Manager of Management and Budget Assistant City Manager AGREEMENT THIS AGREEMENT is made and entered into this day of ,1997, by and among the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing under the laws of the Commonwealth of Virginia, hereinat~er referred to as the "City," the FIFTH DISTRICT EMPLOYMENT AND TRAINING CONSORTIUM, a governmental agency created by the acts of the Cities of Clifton Forge, Covington, Salem and Roanoke and the Counties of Alleghany, Botetourt, Craig and Roanoke, hereinai~er referred to as "FDETC," and First-Citizens Bank, a Virginia Corporation,, hereinai~er referred to as First-Citizens. WITNESSETH: WHEREAS, First-Citizens or its affiliates have agreed to create a minimum of 30 positions in the City of Roanoke; and WHEREAS, this relocation of positions will require the employment and training of the individuals selected to fill those positions; and WHEREAS, the FDETC was created to administer employment and training funds on behalf of the creating jurisdictions; and WHEREAS, the City desires to make funds available to FDETC for the purpose of training the individuals selected to fill these positions. THEREFORE, the parties hereto mutually agree as follows: 1. The City shall donate to FDETC $625 per employee for each qualifying position Created by First-Citizens or its at~liates in the eighteen month period beginning January 1, 1997 and ending June 30, 1998, up to a maximum total donation of $25,000 from the City, regardless of how many qualifying positions are created. A "qualifying position" for the purposes of this Agreement shah be defined as any position for which the site of employment is located in the City of Roanoke. In order to establish a base for the qualifying positions, First-Citizens will provide to FDETC a listing of aH job titles and the number of persons employed in those positions which comprise the new positions. No funds shah be donated until FDETC receives verification that a minimum of 30 qualifying positions have been created. Thereafter, funds will be disbursed monthly upon receipt of disbursement request and appropriate verification, and shall include disbursements for amounts expended or earned by First-Citizens prior to the verification date but after the training has occurred. 2. FDETC shah provide to First-Citizens on a reimbursable basis, a maximum of $625 in allowable expenses per employee up to a total of $25,000 for the specific purpose of training individuals employed in the City, provided that First-Citizens provides annual certification, satisfactory to FDETC, that First-Citizens has made and is continuing to make "good faith" efforts to ensure that forty percent (40%) of the jobs created are held by residents of the City at the time of employment or, for employees relocating to the area, whose initial permanent residence is within the City. First-Citizens will provide documentation consisting of a list of individuals holding qualif3dng positions, the position held, and the address of the individual, in a format approved by FI)ETC. 3. (a) First-Citizens agrees that the qualifying positions must continue for a period of at least five (5) years from June 30, 1998. On June 30, of each year, beginning on June 30, 1998, First-Citizens will report to FDETC the number of qualifying positions. On June 30, 1998 and each subsequent year through June 30, 2003, First-Citizens will repay FDETC $400 for each decrease in the number of qualifying positions from June 30, 1998. Provided however, that in the 2 event the number of qualifying positions exceeds 40, any reductions in the qualifying positions which do not reduce the number of qualifying positions to below 40 shall not require repayment for such decreases. (b) First-Citizens further agrees that it will occupy a minimum of 15,000 square feet of office space in the City and shall provide documentation of such occupancy in a form satisfactory to the City. In the event First-Citizens fails to occupy 15,000 square feet as agreed, First-Citizens shall repay to FDETC the amount of $2.00 per square foot for each square foot of space less that 15,000 square feet. (c) In no event shall the total repayment to FDETC exceed the total amount received by First-Citizens under this Agreement. Upon receipt of such repayments from First- Citizens, FDETC shall return such funds to the City. 4. Upon creation of the first 30 qualifijing positions, First-Citizens shall submit to the FDETC, verification, satisfactory to the FDETC, of the actual number of qualifying positions created. FDETC shall submit such verification to the City along with its request for the City's appropriate donation. Upon receipt of invoices fi'om First-Citizens documenting its expenditures, FDETC shall reimburse First-Citizens allowable expenses fi'om funds donated by the City. AHowable expenses under this Agreement shall include approved training expenditures including but not limited 50 the following: salaries for trainers, training consultants, and employees and managers while in tralm~g, travel and lodging expenses for trainers, consultants and employees, training materials, printing services, expenses for internal training facilities and equipment, telephone charges for lonff distance, teleconferencing and video conferencing, rental of space for external training, e~ernal training programs offered through vendors and development costs for programs attributable to qualifying positions. 5. This Agreement shall not extend beyond the earliest of.lune 30, 1998, or the expenditure of all funds available pursuant to the Agreement; provided, however, that termination of the Agreement shall in no way cancel the repayment obligation of First-Citizens as set forth in paragraph 3 above. 6. Neither the City nor FDETC shall be obligated or liable to any party other than First-Citizens for any contracts between First-Citizens and any third party. It is understood and agreed, however, that qualifying positions and occupancy may be provided by First-Citizens or its affiliates. 7. This Agreement constitutes the entire Agreement of the parties hereto and supersedes all prior offers, negotiations and agreements among the parties. No amendment to this Agreement shall be valid unless made in writing and signed by the parties hereto. $. This Agreement shall be governed by the laws of the Commonwealth of Virginia. This Agreement shall be executed in triplicate any one of which shall be deemed the original. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year hereinabove written: CITY OF ROANOKE Witness or Attest: By: W. Robert Herbert, City Manager 4 Fn~TH DISTRICT EMPLOYMENT AND TRAINING CONSORTIUlVl Witness or Attest: BY: Executive Director FIRST-CrrIZENS BANK, A VIRGINIA CORPORATION Witness or Attest: BY: Vice President 5 Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File f~60-67-70-200-217-268-270-301-361-472 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33329-040797 amending and reordaining certain sections of the 1996-97 City Information Systems, Utility Line Services, Fleet Management, General and Capital Projects Fund Appropriations, providing for appropriation of funds from the Capital Maintenance and Equipment Replacement Programs and Prior Year Retained Earnings funds. The aboveraferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Attachment H:~GENDA.g'P, APRIL7 James D. Grisso Director of Finance April 14, 1997 Page 2 pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Archie Harrington, Manager, City Information System Samuel Hayes, Manager, Utility Line Services William F. Clark, Director, Public Works Charles M. Huffine, City Engineer John W. Coates, Manager, Parks and Recreation/Grounds Maintenance James A. McClung, Manager, Fleet and Solid Waste Management John R. Marlles, Chief, Planning and Community Development George C. Snead, Jr., Director, Public Safety James Grigsby, Chief, Fire/Emergency Medical Services Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, ~RGINIA The 7th day of April, 1997. No. 33329-040797. AN ORDINANCE to amend and reordain certain sections of the 1996-97 City Information Systems, Utility Line Services, Fleet Management, General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 City Information Systems, Utility Line Services, Fleet Management, General and Capital Projects Fund Appropriations, be, and the same ara hereby, amended and reordained to read as follows, in part: City Information Systems Fund Appropriations Capital Outlay $ 1,569,297 ITC Project for Engineering (1) ................................... 50,000 Client Server (2) .............................................. 16,000 Gasboy (3) .................................................. 30,000 Customer Service System (4) .................................... 40,000 Wide Area Network Expansion (5) ................................ 63,370 Internet Access Facility (6) ...................................... 37,500 ClS Disk Storage Expansion (7) .................................. 15,000 Building Inspection and Development Review (8) .................... 152,000 Operating - Capital Outlay (9) .................................... 751,683 Revenue Due from Other Governments (10-12) .............................. $ 23,302 Non-Operating (13) ............................................ 346,345 Retained Eamin,qs Retained Earnings- Unrestricted (14) .............................. $ 2,140,064 Utility Line Services Fund Aoorooriations Operating - Capital Outlay (15) ................................... $ 349,433 Retained Earnings Retained Earnings - Unrestricted (16) .............................. $ 1,635,710 Fleet Manaqement Fund ADorooriations Operating - Capital Outlay (17) ................................... $ 3,544,951 Revenue Non-Operating (18) ............................................. $ 345,455 General Fund Appropriations Community Development Planning and Community Development (19) ........................ Public Safety Fire - Operations (20) .......................................... Public Works Parks Maintenance (21-22) ..................................... Parks, Recreation and Cultural Recreation (23) ............................................... Nondepartmental Transfers to Other Funds (24-26) ................................. $ 1,389,401 828,026 $ 37,497,283 10,596,137 $ 23,984,271 4,100,545 $ 5,025,017 1,577,528 $54,925,212 54,670,253 Fund Balance Reserved for CMERP - City (27) .................................. $ 3,328,452 Car~ital Proiect$ Fund ADDrOoriations Other Infrastructure Curb, Gutter and Sidewalk Program (28) ........................... $ 7,354,034 50,000 1) Appropriated from General Revenue 2) Appropriated from General Revenue 3) Appropriated from General Revenue 4) Appropriated from General Revenue 5) Appropriated from General Revenue 6) Appropriated from General Revenue 7) Appropriated from General Revenue 8) Appropriated from General Revenue 9) Other Equipment 10) Due from Salem 11) Due from Roanoke County 12) Due from Botetourt County 13) Transfer from General Fund 14) Retained Earnings- Unrestricted 15) Other Equipment 16) Retained Earnings - Unrestricted 17) Other Equipment 18) Transfer from General Fund 19) Fees for Professional Services 20) Expendable Equipment 21) Other Equipment 22) Construction - Other 23) Program Activities (013-052-9814-9003) (013-052-9808-9003) (013-052-9809-9003) (013-052-9810-9003) (013-052-9811-9003) (013-052-9812-9003) (013-052-9813-9003) (013-052-9806-9003) (013-052-1602-9015) (013-1071) (013-1072) (013-1 O73) (013-020-1234-1037) (013-3336) (016-056-2625-9015) (016-3336) (017-052-2642-9010) (017-020-1234-0951 ) (001-052-8110-2010) (001-050-3213-2035) (001-052-4340-9015) (001-0,52-4340-9065) (001-052-7110-2066) 50,000 16,000 30,000 40,000 63,370 37,500 15,000 100,000 235,432 3,364 15,170 4,768 100,000 (464,OO0) 29,120 ( 29,120) 247,202 247,202 15,000 7,676 50,000 57,500 13,880 24) Transfer to Fleet Management Fund (001-O04-9310-9506) $ 247,202 25) Transfer to City Information Systems (001-004-9310-9513) 100,000 26) Transfer to Capital Projects Fund (001-004-9310-9508) 50,000 27) Reserved for CMERP - City (001-3323) (541,258) 28) Appropriated from General Revenue (008-052-9635-9003) 50,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia April 7, 1997 97-325 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Fund Appropriations from Capital Maintenance and Equipment Replacement Programs and Prior Year Retained Earnings I. Backoround on the subject in chronological order is: Capital Maintenance and Ec!uipment Replacement Program (CMERP) for General Fund Accounts and Prior Year Retained Earnings Accounts for Internal Services Departments have been identified as funding sources for various operational needs. City Council received the CMERP Program for fiscal year '96-'97 as a briefing and report on October 7, 1996. The City Manager's Information Technoloc~y Committee has also recently identified priority technology projects that require funding appropriations in order to proceed. Items and Pro!ects identified are deemed necessary to continue to perform assigned duties and projects in the most efficient and effective manner. A listing of some of those identified items and projects is on Attachment "A" of this report. ~L~, by authority designated by City Council, can approve expenditures of Funds up to $75,000 providing those funds have been appropriated or transferred by Council to an operating account. Fund Appropriations Page 2 Items or oro!ects, identified on Attachment "A", either have already been bid or will be bid in accordance with the procurement section of the Code of the City of Roanoke. II, Current Situation is: It is necessary_ for City Council to appropriate Funds from CMERP funds, Prior Year Retained Earnings, and funding from other localities to provide for the acquisition of the items listed on Attachment "A" of this report. III. Issues in order of importance are: A. Need B. Funding C. Timing IV. Alternatives in order if importance are: City Council appropriate $1,057,680 to various accounts to provide for the items and projects listed on Attachment "A'. Need for the requested items and projects have been justified as essential. Funding is available in prior year and current year CMERP, various departments Prior Year Retained Earnings, and funding from other localities to provide for the requested purchases. Timing will allow for the requested items to be procured in the most efficient manner. B. City Council not appropriate requested funds to various accounts. Need for the acquisition of necessary items and projects would not be addressed in this alternative. Funding designated for the purchase of the requested items and projects would not be expended at this time with this alternative. Timing for the acquisition of requested items or projects would not be accomplished in the most expedient manner. Fund Appropriations Page 3 V= Reco~ndation is that City Council concur with Alternative "A" and appropriate $1.057.680 as follows: $464.000 from City Information Systems Prior Year Retained Earnings to the following accounts: $212.130 to City Information Systems Account 013-052- 1602-9015. $50.000 to City Information Systems Account 013-052-9814- 9003. $16.000 to City Information Systems Account 013-052-9808- 9003. $30.000 to City Information Systems Account 013-052-9809- 9003. $40.000 to City Information Systems Account 013-052-9810- 9003. $63.370 to City Information Systems Account 013-052-9811- 9003. $37.500 to City Information Systems Account 013-052-9812- 9003. $15.000 to City Information Systems Account 013-052-9813- 9003. $23.302 from other localities (Roanoke County - 43.97%, City of Salem - 9.75%, Botetourt County - 13.82%) for their share of Library System upgrade to City Information Systems Account 013- 052-1602-9015. Establish $23,302 accounts receivable accounts. $29.120 from Utility Line Services Prior Year Retained Earnings Account to Utility Line Services Account 016-056-2625-9015. $12.324 from Prior Year Capital Maintenance and Equipment Replacement Program to Fleet Management Account 017-052~ 2642-9010. $528.934 from Current Year Capital Maintenance and Equipment Replacement Program to the following accounts: Fund Appropriations Page 4 $100.000 to the General Fund Transfers to City Information Systems Account 001-004-9310-9513 and 013-052-9806- 9003. $15.000 to Community Planning Account 001-052-8110- 2010. $7,676 to Fire/EMS Account 001-050-3213-2035. $50.000 to the General Fund Transfers to Capital Projects Fund Account 001-004-9310-9508 and to an account to be established by the Director of Finance in the Capital Projects Fund. $121.380 to Parks/Recreation Accounts as follows: a. $50.000 to Account 001-052-4340-9015 b. $13.880 to Account 001-052-7110-2066 c. $57.500 to Account 001-052-4340-9065 $234.878 to Fleet Management Account 017-052-2642- 9010. Respectfully Submitted, CC: City Attorney City Clerk Director of Finance Director of Utilities & Operations Director of Public Safety Director of Public Works Management & Budget Manager, Supply Management W. Robert Herbert City Manager Attachment "A" I. Funds designated from Prior Year Retained Earnings Accounts. City Information Systems City-Wide ComDuterization Needs - $487.302 - Consisting of the following: Data Stora(3e ExDansion - $15.000 - Additional data storage for the central host computer. Existing capacity has been reached. Workstation Eauipment - $200,932 - To purchase 44 replacement and 15 new personal computers, related equipment and software for 18 City departments. Customer Service System - $40.000 - A system is needed to record and track progress of all citizens requests for services. Library_ System Uograde - $3,500 - Additional memory and data storage space is needed for computer servicing the Roanoke Regional Libraries. Client Server - $16.000 - This technology has become an integral part of the City's Information System direction. The development staff needs training and support of client/server applications. Area Network Exoansion - $63,370 - This request will extend the downtown data network to the following locations: Assessors Office on Campbell Avenue, Parks and Recreation Office on Reserve Avenue and Public Works Service Center. Fuel Dispensina System - $30,000 - This is to replace the existing system which is experiencing frequent downtime and high maintenance costs. Internet Access Facility - $37.500 - This will implement a solution to correct the City's Enterprise Network and its users to the Internet Engineering Mappina System - $50.000 - This will provide for the purchase of a Geographical Positioning System (GPS) for surveying activities to gather data on the City's water, sewer and storm drainage infrastructure. Library Report Writer - $31,000 - This is to purchase software that will provide statistical/reporting on Roanoke Area Library's database maintenance and usage. Attachment "A" Page 2 II. III. Utility Line Services One (1 / Underground Piercing Tool - $1,225 - Used for boring under roadways to install water service lines. Two (2! Multi-purpose Saws - $1.487 - Equipment used for cutting of concrete, asphalt pavement and other related materials. 9 Ton Rated Utility Trailer - $5,490 - Used to transport equipment and materials to job site. Two (2) New Trailer Mounted Air Comr)ressors - $20.918 - To provide for compressed air to operated equipment at job site. Total $516.422 Funds designated from Prior Year Capital Maintenance and Equipment Replacement Program. Fleet Management One (1) New 1-Ton Pick Up Truck - $12,324 - Replacement vehicle for Parks/Recreation Department. Total $12.324 Funds designated from Current Year Capital Maintenance and Equipment Replacement Program. City Information Systems Automation of Operational System - $100,000 - To develop and implement automated system to enhance customer service in Community Planning, Building Inspections and Zoning. Community Plannin~ Greenway Plannino - $15.000 - Funding would provide for the preliminary engineering for sections of Roanoke River Greenway. Fire/EMS Operational Eauipment - $7.676 - Equipment and Supplies for Fire Trucks. Attachment "A" Page 3 Enaineerin_a Curb. Gutter and Sidewalk Proaram - 50/50 Funding - $50,000 - To provide for re-initiation of a curb, gutter and sidewalk program to respond to citizen requests. Fleet Management 2 - Trash Dump Trailers - $55.421 - Funding would provide for Two (2) Refuse Collection Trailers to be used in neighborhoods and individual residential clean-ups and will help improve the City's appearance. 2 - Pickup Trucks and 1 - Utility Body - $42,520 - Units would replace old high maintenance units in Building Maintenance department. One (1) of the units would be equipped to operate on natural gas. Semi-Automatic Lifter System - $11,840 - Funding would provide for 8 Lifter Units to be mounted on existing refuse equipment to lift and dump refuse collection containers to assist with the new proposed collection system. Road Tractor - $47.252 - Funds would allow for the replacement of existing road tractor used for the movement of heavy equipment and materials. 16 ft. Rotary Mower - $52.000 - To provide for appropriate moving of City Parks/Recreation facilities. One (1) 4-Wheel Drive Utility Vehicle - $26045 - To provide for a vehicle to be used by the Police Dept. Parks and Recreation Maintenance Replace/Upgrade Fencing and Backstops - $25,000 - To replace and or upgrade Fencing and Backstops at Washington, Golden, Melrose, Fallon, Sunrise, Morningside, Highland and Huff Lane Parks. Peters Creek Road Landscape - $13,880 - Landscape plan for Peters Creek Road sound barrier wall and planting of exposed slopes at Strauss Park. Resurfacing Basketball and Tennis Courts - $32,500 - To provide for the resurfacing of Basketball and Tennis Courts at Washington, Highland, Melrose, Fallon and Lakewood Parks. Attachment "A" Page 4 Playground Eauipment for Sunrise and Perry_ Parks - $50.000 - Funding would provide for replacement playground equipment at Sunrise and Perry Parks Total $528.934 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File ~0-79 W. Robert Herbert City Manager Roanoke, Virginia Gentlemen: James D. Grisso Director of Finance Roanoke, Virginia Your joint report with regard to the real estate tax rate financial impact, was before the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. On motion, duly seconded and unanimously adopted, the report was received and filed and referred to 1997-98 budget study. SHE:sm pc: Sincerely, Sandra H. Eakin Deputy City Clerk Diane S. Akers, Budget Administrator, Office of Management and Budget Rose M. Woodford, Executive Secretary, City Manager's Office City of Roanoke, Virginia April 7, 1997 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: During the Financial Planning Session on March 8, 1997, City Council requested a five~year projection of the financial impact on the General Fund revenues {FY 1997-98 through FY 2001-02) for reducing the Real Estate Tax rate. The request included two scenarios: (1) Reduce the Real Estate Tax rate by $0.01 for each of the next five fiscal years (total $0.05); and (2) Reduce the Real Estate Tax rate by $0.02 for each of the next five fiscal years (total $0.10). City Council indicated that new or increased revenue sources would be considered as an alternative to shift the real estate tax to a consumer type tax. Additionally, reduced services and re-engineering the way current services are delivered were acknowledged to be among several long term initiatives to be considered over a five-year period. Reduced services and re-engineering could potentially produce savings that could be redirected to address City Council priorities. Exhibit A shows the current estimated revenue base year of FY 1997-98 and projects a level reduction in the General Fund revenue base for a Real Estate Tax rate reduction of $0.01 per $100 for five fiscal years ($0.05) and $0.02 per $100 for five fiscal years ($0.10). This exhibit does not anticipate groWth or inflation and is stated in current dollars. Exhibit B lists policy considerations that should undergird any long range attempt to reduce real estate taxes beyond FY 1997-98. City Council has scheduled a public hearing on May 5, 1997 for public comment related to the Real Estate Tax rate and the City Manager's recommended annual budget for FY 1997-98 that will be presented to City Council on April 21, 1997. Honorable Mayor and Members of City Council April 7, 1997 Page 2 The City Attorney advises that no local tax levy may be increased without public notice and public hearing. Also, another provision of State Code requires that the increase in the real estate tax levy be the subject of public notice and public hearing. Therefore, we recommend City Council establish today any tax initiatives that may be considered for the FY 1997-98 budget and authorize the appropriate legal advertisement prior to the May 5, 1997 public hearing. Council may keep its options open by advertising the higher rate, or, in the case of the real estate tax, the current rate. The following Real Estate Tax alternatives are available for your consideration, but not limited to just these alternatives: 1. Reduce the Real Estate Tax rate January 1, 1998 by $0.01 per $100. Real Estate Tax Revenue Reduction $177.000 Reduce the Real Estate Tax rate effective July 1, 1997 by $0.01 per $100. Real Estate Tax Revenue Reduction $354.000 3. Reduce the Real Estate Tax rate effective July 1, 1997 by $0.02 per $100. Real Estate Tax Revenue Reduction $708.000 Concur in maintaining current Real Estate Tax rate, subject to citizens comments during the May 5, 1997 Public Hearing. The following local tax initiatives are available for your consideration, but not limited to just these alternatives: Establish a 10% Utility Tax on cellular telephone service effective September 1, 1997. Utility Tax Revenue Increase $180.000 Honorable Mayor and Members of City Council April 7, 1997 Page 3 o Increase Transient Room Tax from 5% to 6% effective July 1, 1997· Transient Room Tax Increase ~ Establish a 7% Utility Tax on cable television services effective September 1, 1997. Utility Tax Revenue Increase 111800.000 We recommend City Council, by motion, select the taxes, if any, to be properly advertised prior to the May 5, 1997 Public Hearing. Respectfully submitted, W. Robert Herbert City Manager WRH\JDG:s Attachments · Grisso Director of Finance C' Wilbum C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Budget Committee Exhibit A City of Roanoke, Virginia General Fund Revenue Base Analysis FY 1997-98 Estimated General Fund Revenue Base FY 1997-98 Local Revenue Base: Percent of total Local Tax Base Percent of total $157.778.643 78.4% 73.4% Real Estate Public Service {R.E./P.P) Real Estate Taxes .01 Reduction Per Year FY 1998 through 2002 1997-98 326,000 28.000 354.000 1998-99 1999-00 2000-01 2001-02 652,000 $ 978,102 $ 1,304,136 $ 1,630,170 56,000 83.89~ 111.864 139.830 708.000 ~ $ 1.416.000 $1.770.0C0 City Budget Impact School Budget Impact Total 225,074 128.926 354.000 450,146 $ 675,220 $ 900,293 $ 1,125,366 257.854 386,780 515.707 644,634 708.000 ~ $ 1.416.000 $ 1.770.000 Real Estate Public Service {R.E./P.P.) Real Estate Taxes $ .02 Reduction Per Year 1998 through 2002 1997-98 1998-99 1999-00 652,000 $ 1,304,136 $ 1,956,000 56,000 111,864 168.000 ~ $ 1.416.002 ~ 2000-01 2001-02 $ 2,608,272 $ 3,260,340 223.728 279.660 ~ $ 3.540.000 City Budget Impact School Budget Impact Total $ 450,146 $ 900,293 $ 1,350,439 $ 1,800,586 $ 2,250,732 257.854 515,707 773.561 1.031.414 1.289.268 L7o8,ooo $ 1,416.000 ~ ~ $ 3.~540.000 Exhibit B City of Roanoke, Virginia Policy Considerations Local Tax Revenue growth subject to a minimum of 5% annual increase before tax reduction would be considered; Moratorium on new programs not mandated by State or Federal requirements; Inability to compensate current employees and compete for new employees; In lieu of providing re-engineering cost reductions to increase debt service capacity use re-engineering cost reductions to provide tax reductions; Debt Service reductions in FY 2001 of $2,000,000 used to provide tax reductions rather than Capital Improvement Program financing; and Impact to School Fund Budget for 36.42% share of annual reduction in revenue base (ranging from $128,927 to $1,289,268) from Real Estate Tax reduction should be formally transmitted to the School Board. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File #1-60-132-207-450 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: At a regular meeting of the Council of the City of Roanoke held on Monday, April 7, 1997, Council Member White requested that you report on the budget implications as a result of the announcement by Maple Leaf Foods, Inc., to expand its operations by constructing a new manufacturing plant in the Roanoke Centre for Industry and Technology. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Diane S. Akers, Budget Administrator, Office of Management and Budget Phillip F. Sparks, Chief, Economic Development Rose M. Woodford, Executive Secretary, City Manager's Office Department of Finance City of Roanoke, Virginia April7,1997 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Crrisso, Director of Finance February Financial Report This financial report covers the first eight months of the 1996-97 fiscal year. The following narrative discusses revenue and expenditure trends to date. REVENUE Total General Fund revenues reflect an increase of 4.68% or $3,370,000, on a year-to-date basis, compared to FY96. Variances in specific categories of revenue are as follows: General Property Taxes have decreased 1.00%, or $223,000, due to a decrease in personal property and public service tax revenues, offset by a 3.5% increase in real estate taxes. Revenues from penalties and interest have also risen. The second half of real estate taxes, due April 1, 1997, and personal property taxes, due May 31, 1997, are anticipated to increase general property tax revenues to the adopted estimate increase of 3.78%. Other Local Taxes have increased $502,000 or 1.80%. Leading this growth are increased sales taxes, up $370,000 or 4.00%. Egl I telephone surcharge taxes and prepared food and beverage taxes have also increased, while electric service utility tax and franchise taxes have declined in the current year. One of the largest sources of local tax revenues is business, professional and occupational license (BPOL) taxes, which has a due date is March 1. Next month's financial report will be refiective of this due date, and BPOL revenue is anticipated to meet the targeted budget of nearly $9.1 million. Permits, Fees and Licenses are up 15.93%, or $64,000, due to increased revenues from electrical and building inspections and street opening permits. Street opening permits have more than doubled since FY96 due to a more stringent enforcement of the requirements to obtain such permits. Fines and Forfeitures increased $93,000 or 15.36% due to increases in all categories of court fines. This is due to increases in several traffic fines and a more aggressive collection approach. Revenue from the Use of Money and Property decreased $149,000, or 20.35%, due to a decline in interest earnings. This decrease has resulted from a reduction in the General Fund's cash balances which occurred when the new Risk Management Internal Service Fund was established July 1. The Risk Management function was previously part oftha General Fund. Revenue from property rental has increased due to higher rental income from the Commonwealth Building. Honorable Mayor and Members Roanoke City Council April 7, 1997 Page 2 Grnnt~-in-Aid Commonwealth have increased $2,601,000 or 15.40%. Rental car tax has increased $193,000, on a year-to-date basis, as a result of timing differences in the receipt of payments from the State. Revenue from shared expenses has grown by $544,000 due to increased revenue for the Sheriff's department which has more employees in FY97 as a result of the City Jail expansion. Revenue from the Jail Block grant has likewise increased, providing over $400,000 in additional revenue. Welfare related revenues have risen across-the-board, adding $1,238,000 to this category. This is led by increased revenue through the Comprehensive Services Act as well as increases in foster care, daycare and general administration for the social services program. Revenue from the Virginia Juvenile Community Crime Control Act has also produced an additional $220,000 in the current year. Grants-in-Aid-Federal Government are up $5,000 or 16.06%. There have been higher FEMA payments this year, but the $14,000 flood damage reimbursement was received in February of the prior year. Miscellaneous Revenue has increased $260,000 due to the receipt of nearly $200,000 in connection with Trigon's settlement regarding discounts not properly deducted from claims costs of its subscribers. There have also been increases in othe~ miscellaneous revenues and in proceeds from the sale of surplus property. EXPENDITURES AND ENCUMBRANCES Expenditures and encumbrances in the General Fund have increased 4.83% or $4,910,000 since FY96. Variances in individual expenditure categories are discussed as follows: Health and Welfare expenditures have increased $1,822,000 or 16.32%. Cultural and Human Services contributions have increased by $440,000, mostly because some contributions previously included in the Parks, Recreation and Cultural category are now in Health and Welfare. As such, the contributions to the Center in the Square, the Virginia Museum of Transportation, Harrison Cultural Center, and Virginia Amateur Sports, Inc. are now in this category. Social Services costs have risen due to increased personnel costs, higher purchased services and CIS charges, and increased daycare and subsidized adoption expenditures. CSA expenditures have risen by more than 25%, adding $865,000 in expenditures, due to increased children in the program and more at very expensive facilities due to the high level of supervised care they require. Community Development expenditures have increased 8.25% or $63,000. The Department of Planning and Community Development has incurred higher personal services costs and more expenditures for administrative expenses and neighborhood improvement grants. Economic Development/Grants has also had higher personnel costs and expenditures for equipment, training, and funding for diversified housing. The Transfer to Debt Service Fund has increased $1,438,000 or 18.05%. Sizable transfers were made to the Debt Service Fund in February 1997 for the payment of principal and interest associated with the 1996 public improvement bonds. No such transfers were made relating to this issue last year, as the bonds had just been issued. Honorable Mayor and Members Roanoke City Council April 7, 1997 Page 3 Nondepartmental expenditures have decreased $261,000 or $5.21% due to decreased transfers to other funds and decreased funding for the Pension Plan. The transfers to the Fleet Management, City Information Systems and Grant Funds have decreased, while transfers to the Civic Center, Transportation and Capital Projects Funds have risen. Transfers vary fi.om year to year based on the adopted budget or budget ordinance amendmems. The funding for the cost-of-living increases in the Pension Plan also varies fi.om year to year. In FY97, funding is being provided entirely through departmental contributions, whereas in FY96, $195,000 was a nondepartmental transfer. I would be pleased to answer any questions which City Council may have regarding the monthly financial statements. IDG/AHA/pac Attachments // Director of Finance CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE FEBRUARY 28, 1997 Balance July 1,1996 Ordinance Number 33067 33075 33105 CMT045 33175 CMT087 33200 33213 33233 CMT117 Department Director of Utilities and Operations Recreation Dues, Memberships and Affiliations City Attorney Social Services - Services Planning & Community Development Commonwealth's Attorney Juvenile Detention Home City Council City Attorney Balance February 28, 1997 Purpose Cites Share of Governmental Electric Rate Negotiation Costs Roanoke City Boxing Association Equipment Purchases Greenways/Open Space Steedng Committee Local Government Attomeys of Virginia Membership Family Preservation Program Ward System Task Force Additional Funds for Pemonal Services Additional Staffing Retention of Legislation Liaison City's Po~on of Franchise Fee Audit Costs $367,576 (23,086) (15,000) (28,800) (1,800) (7,563) (3,000) (6,882) (55,119) (15,000) (3,666) $207~660 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Revenue $oume General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and For[eitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Sen,ices Miscellaneous Revenue Internal Services Total Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July 1- Feb 29 July 1- Feb 28 Pementage Revenue Estimate 1995-96 1996-97 of Change Estimates Received $22,330,991 $22,107,677 (1.00) % $62,236,700 35.52% 27,929,803 28,431,729 1.80 % 48,446,356 58.69% 403,156 467,396 15.93 % 562,200 83.14% 602,330 694,875 15.36 % 875,500 79.37% 731,028 582,243 (20.35) % 1,138,326 51.15% 16,886,099 19,487,238 15.40 % 34,082,348 57.18% 30,154 34,998 16.06 % 25,000 139.99% 2,018,447 2,157,484 6.89 % 3,312,010 65.14% 146,169 405,923 177.71% 310,500 130.73% 997,521 1,076,655 7.93 % 1,824,000 59.03% $72,078,698 $78,446,218 4.68 % $182,812,940 49.37% STATEMENT OF EXPENDITURES AND ENCUMBRANCES GxDeeditares Year fo Date for the Period Current Fiscal Year Percent of July 1- Feb 29 July 1- Feb 28 Percentage Unencumbered Revised Budget 1995-96 1996-97 of Change Baiance Appropriations Obligated General Government Judicial Adminiatra§on Public Safely Public Works Health and Welfare Parks, Recrea~on and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmental $6,653,646 $6,615,393 (0.57) % $3,579,268 $10,194,661 64.89% 2,597,257 2,580,000 (0.66) % 1,550,760 4,130,760 62.46% 22,921,684 23,797,139 3.82 % 13,507,388 37,304,527 63.79% 15,713,196 15,895,439 1.16 % 7,981,332 23,876,771 66.57% 11,170,014 12,992,499 16.32 % 7,088,245 20,080,744 64.70% 3,455,632 3,443,530 (0.35)% 1,567,607 5,011,137 68.72% 760,788 823,522 8.25 % 550,879 1,374,401 59.92% 7,965,448 9,403,046 18.05 % (92,246) 9,310,800 100.99% 25,455,176 26,314,037 3.37 % 12,875,802 39,189,839 67.15% 5,021,155 4,759,567 (5.21) % 1,502,682 6,262,249 76.00% Total $101,713,996 $106,624,172 4.83 % $60,111,717 $156,735,889 68.03% CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total Year to Data for the Period July l-Feb 29 July 1-Feb 28 Percentage 1995-96 1996-97 of Change Current Fiscal Year Percent of Revised Revenue Revenue Estimata Estimatas Received $4,671,018 $4,800,008 18,614,120 19,964,531 1,016,372 1,339,581 1,527,415 1,934,238 25,455,176 26,314,037 6,472,942 5,024,287 2.76 % $8,090,895 59.33% 7.25 % 31,022,380 64.36% 31.80 % 2,353,996 56.91% 26.63 % 2,732,706 70.78% 3.37 % 39,189,839 67.15% (22.38) % 6,795,555 N/A $57,757,043 $59,376,682 2.80 % $90,185,371 65.84% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1-Feb 29 July 1-Feb 28 Percentage Unencumbered Revised Budget 1995-96 1996-97 of Change Balance Appropriations Obligated Expenditures Instruction General Support Transportation Operation and Maintenance of Plant Food Services Facilities Other Uses of Funds Special Purpose Grants $36,385,944 $38,857,045 6.79 % $22,821,333 $61,678,378 63.00% 1,753,912 1,774,890 1.20 % 1,401,436 3,176,326 55.88% 1,762,828 1,701,144 (3.50) % 1,152,747 2,853,891 59.61% 5,636,044 5,827,638 3.40 % 3,678,933 9,506,571 61.30% 2,069,475 2,326,115 12.40 % 1,239,581 3,565,696 65.24% 2,794,699 2,061,350 (26.24) % 23,349 2,084,699 98.88% 2,428,275 3,242,618 33.54 % 80,060 3,322,678 97.59% 6,587,396 6,795,555 3.16 % 6,795,555 N/A Total $59,418,573 $62,586,355 5.33 % $30,397,439 $92,983,794 67.31% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF FEBRUARY 28, 1997 General Government $11,163,394 Public Safety 9,694,206 Educa~on 19,890,309 Community Development 1,041,000 Recrea§on 769,642 Streets and Bridges 13,959,505 Sanita~on Projects 341,596 Traffic Engineering & Communica~ons 1,775,300 Other Infi'astructure Projects 7,304,034 Capital Improvement Reserve 19,408,186 Expenditures Unexpended Outstanding Unencumbered Budget To Data Balance Encumbrances Balance $5,385,854 $5,777,540 $282,724 $5,494,816 9,416,223 277,983 94,852 183,131 15,733,360 4,156,949 3,492,751 664,198 82,269 958,731 958,731 296,653 472,989 162,231 310,758 10,869,858 3,089,647 1,338,843 1,750,804 124,908 216,688 112,918 103,770 1,386,608 388,692 48,240 340,452 3,382,837 3,921,197 160,522 3,760,675 19,408,186 19,408,186 Total $88,347,172 $46,678,870 $38,668,602 $6,661,812 $32,0t6,790 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1997 Operating Revenue Commercial Sales Domestic Sales Industrial Sales Town of Vinton County of Roanoke City of Salem Customer Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenue (Expenses) Interest on investments Rent Miscellaneous Revenue Interest Expense Miscellaneous Expense Total Nonoperating Revenue (Expenses) Net Income 1997 1996 $2,129,664 $2,139,986 1,890,363 1,954,527 161,426 169,911 15,712 26,810 1,288,296 1,243,929 4,268 1,606 277,402 241,275 5,767,131 5,778,044 909,208 923,938 2,232,391 2,199,126 626,928 625,847 3,768,527 3,748,911 1,998,604 2,029,133 183,777 77,879 2,186 2,000 52,043 18,090 (1,055,240) (1) (139,058) (1,194) (1,371) (818,428) (42,460) $1,180,176 $1,986,673 Note This amount represents interest paid on the 1992 Water Bonds. Interest was previously capitalized as part of the construction costs related to the Carvins Cove improvements, which were substantially complete in February 1996. 5 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, t997 Operating Revenue Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenue (Expenses) Interest on Investments Miscellaneous Revenue Interest Expense Total Nonoperating Revenue (Expenses) Net Income 1997 $4,891,491 600,696 174,879 584,860 74,566 96,317 51,297 6,474,106 1,083,798 3,020,164 631,796 4,735,758 1,738,348 275,935 9,556 285,492 $2,023,840 1996 $4,469,329 529,034 122,061 505,027 80,636 76,056 54,521 5,835,664 1,099,124 2,836,814 623,643 4,559,581 1,277,083 156,577 11,989 (198) 168,368 $1 ~45,451 CITY OF ROANOKE, VIRGINIA CiViC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1997 Operating Revenue Rentals Parking Fee Event Expenses AdverlJsing Admissions Tax Commissions Novelty Fees Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenue Transfer from General Fund Transfer from Materials Control Fund Interest on Investments Miscellaneous Total Nonoperating Revenue Net Income (Loss) 1997 $344,821 101,325 108,224 1,325 152,744 173,214 39,176 920,829 742,707 842,163 270,019 1,854,889 (934,060) 929,771 23,331 5,137 ~8,2~ $~,179 1996 $322,394 63,285 62,330 1,380 83,639 170,387 8,424 711,839 712,764 781,031 255,439 1,749,234 (1,037,395) 779,636 114,896 24,746 4,409 923,687 ($113,708) 7 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1997 Operating Revenue Century Station Parking Garage W~lliamson Road Parking Garage Market Square Parking Garage Chumh Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenue (Expenses) Transfer from General Fund Transfer from Materials Control Fund Operating Subsidy for GRTC Interest on Investments Interest Expense Miscellaneous Total Nonoperating Revenue (Expenses) Net Income 1997 $203,164 289,740 105,514 275,768 149,367 66,250 1,089,803 550,597 348,838 899,435 190,368 1,001,133 (4O0,000) (1,0~9) (487,390) 6,645 119,289 $309,657 1996 $199,140 212,965 111,850 277,248 150,490 79,265 1,030,958 443,452 347,010 790,462 240,496 872,665 43,165 (300,000) 9,002 (442,660) 3,434 185,606 $426,102 8 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1997 Operating Revenue Private Patient Fees Medicaid Pa~ent Fees Medicaid Reimbursements Total Operating Revenue Operating Expenses Personal Services Operating Expenses Deprecia~on Total Operating Expenses Operating Loss Nonoperating Revenue Transfer from General Fund Interest on Investments Total Nonoperating Revenue Net Income 1997 $3,296 207,140 628,652 839,088 842,090 340,354 11,332 1,193,776 (354,688) 545,022 25,858 570,880 $216~192 1996 $26,795 195,496 638,384 860,675 853,740 331,963 15,752 1,201,455 (340,780) 504,210 14,099 518,309 $177,529 9 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1997 Operating Revenue Commission Conference Center Total Operating Revenue Operating Expenses Commission Conference Center Depreciation Expense Total Operating Expenses Operating Income (Loss) Nonoperating Revenue (Expenses) City Subsidy Virginia Tech Subsidy Proceeds from Brick Sales Interest on Investments Conference Center Total Nonoperating Revenue (Expenses) Net Income (Loss) Notes to Financial Statement: (1) 1997 CONFERENCE COMMISSION (1) CENTER (2) TOTAL 1996 $ $ $ $ 1,413,176 1,413,176 957,045 1,413,176 1,413,176 957,045 62,031 62,031 61,005 1,253,950 1,253,950 1,047,726 306,452 28,072 334,524 305,439 368,483 1,282,052 1,650,535 1,414,170 (368,483) 131,124 (237,359) (457,125) 175,000 175,000 175,000 175,000 175,000 175,000 150 150 1,175 5,787 5,787 6,453 (2,525) (2,525) (13,775) 355,937 (2,525) 353,412 343,853 ($12,546) $128,599 $116,053 {$113,272) The column entitled "Commission" represents Commission activity in the City's financial records. The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as provided by Doubletree Management. 10 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1997 TOTALS (10,010) 54,432 e~ES 41,820 106,881 (686,800) (394~17) 477,54;[ Operating Revenue Charges for Services Total Operiting Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expen.es Operaflnglncome(Loss) Nonoper~ing Revenue (Expenses) Interest Revenue Transfer from General Fund Transfer from Materials Control Fund Transfer from School Board Transfer to Civic Center Fund Transfer to City Information System Transfer to Transportation Fund 70,113 (4,6~5) 7,342 45,563 39,383 315,800 473,506 241,345 17~53 258,598 50,000 50,000 93,705 212,600 20,000 (114,8~6) (43,165) Net Nonoperating Revenue (Expenses) 011,488 {4,~$) 7,342 4EA~3 10~,~ll 31E,800 782,104 1,012,3~7 S204,848 $48,737 $18~S8 $87,180 $212,017 {$270,0~) $387,087 S1~188~12 Net lncome(Loss) Note (1) The Risk Management Fund wes eetabllshed on July 1,1~11~. 11 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED FEBRUARY 28, 1997 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 28, 1997. GENERAL WATER SEWAGE CIVIC CENTER TRANSPORTATION CAPITAL PROJECTS NURSING HOME CONFERENCE CENTER DEBT SERVICE CITY INFORMATION SYSTEMS MATERIALS CONTROL MANAGEMENT SERVICES UTILITY LINE SERVICES FLEET MANAGEMENT PAYROLL RISK MANAGEMENT PENSION SCHOOL BOARD FDETC ,'RANT ($7,901,147.06)$19,673,591.30 $14,751,441.49 ($6,616,312.21 5,511,353.98 503,422.64 141,907.87 6,005,703.25 22,451,338.57 1,483,697.88 1,322,805.51 20,695,004.79 687,735.11 151,918.58 196,972.19 523,050.81 (3,520.78) 164,233.45 93,302.69 238,244.33 34,096,631.57 1,668,601.33 7,441,068.41 37,090,063.31 909,169.72 113,744.09 128,319.52 481,802.88 366,490.21 46.76 9,077.71 123,125.98 6,141,196.01 2,909,967.90 0.00 8,362,766.21 2,142,476.88 121,486.03 87,140.20 1,950,838.23 (98,985.46) 122,380.66 113,635.19 (124,319.06; 226,345.24 11,431.10 18,317.84 171,639.88 1,484,943.24 51,347.39 44,539.46 1,344,273.72 1,385,485.33 136,100.42 198,869.39 1,358,165.65 (9,049,863.78) 11,978,267.36 12,052,178.46 (1,898,490.57'~ 9,308,389.72 413,275.24 743,750.38 0.00 318,691.96 497,997.28 881,011.66 605,599.60 9,447,685.66 4,549,761.04 4,826,037.41 9,333,032.31 133,394.91 17,874.25 126,490.17 220,473.03 670,053.67 92,235.56 692,265.76 (58,177.7{: TOTAL $78,227,864.70 $44,661,380.26 $43,869,131.31 $79,806,484.4. CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED FEBRUARY 28, 1997. THAT SAID FOREGOING: CASH: CASH ON HAND CASH IN TRANSIT INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL PAPER OVERNIGHT INVESTMENT REPURCHASE AGREEMENTS U. S. TREASURY NOTES VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL DATE: MARCH 17, 1997 DAVID C. ANDERSON, TREASURER 12 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 8 MONTHS ENDING FEBRUARY 28, 1997 Revenue Contributions Investment Income Gain on Sale of Investments Bond Discount Amortization Total Revenue 1997 $4,021,208 4,727,464 10,972,190 176,880 $19,897,742 1996 $4,436,032 4,529,500 2,722,832 168,420 $11,856,784 Expenses Pension Payments Fees for Professional Services Bond Premium Amortization Administrative Expense Total Expenses Net Income $5,440,139 488,242 346,439 200,709 6,475,529 $13,422~213 $5,312,064 440,960 122,861 139,137 6,015,022 $5~841,762 13 CITY OF ROANOKE PENSION PLAN BALANCE SHEET FEBRUARY 28, 1997 Assets Cash Investments: (market value: Due from Other Funds Other Assets Total Assets (1997 $235,984,091 1996 $206,291,627) 1997 ($78,326) 187,385,651 0 18,000 $1~87,325,325 1996 $582,445 164,812,675 2,471 18,000 $1651415,591 Liabilities and Fund Balance Liabilities: Due to Other Funds Total Liabilities Fund Balance: Fund Balance, July 1 Net Income - Year to Date Total Fund Balance Total Liabilities and Fund Balance $690,151 690,151 173,212,961 13,422,213 186,635,174 $187~325,328 $645,626 645,626 158,928,203 5,841,762 164,769,965 $165,415,591 14 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S~W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File #27-207 Larry G. Conner, Sr., President Aaron J. Conner General Contractor, Inc. P. O. Box 6068 Roanoke, Virginia 24017 Stephen C. Rossi, President S. C. Rossi & Co., Inc. P. O. Drawer 4667 Martinsville, Virginia 24112 Gentlemen: I am enclosing copy of Resolution No. 33330-040797 rejecting all bids received for construction of a sanitary sewer, storm drain and detention pond at the Deanwood Industrial Park. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Enc. Larry G. Conner, Sr. Stephen C. Rossi April 14, 1997 Page 2 pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Vickie S. Tregubov, Grants Compliance Monitor Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget Phillip F. Sparks, Chief, Economic Development April 7, 1997 Council Report No. 97-132 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REJECTION OF BIDS, DEANWOOD INDUSTRIAL PARK BID NO. 97-2-57 We, the undersigned Bid Committee, hereby submit the attached report and recommend it to you for approval. Respect~J~y submitt~;~, William F. Clark JHP/DWD/kh Attachment: Bid Committee Report City Attorney City Clerk Director of Finance Director of Public Works Grants Monitoring Administrator Assistant to City Manager for Community Relations Chief of Economic Development City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue April 7, 1997 Council Report No. 97-132 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REJECTION OF BIDS, DEANWOOD INDUSTRIAL PARK BID NO. 97-2-57 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/DWD/kh Attachment: Bid Committee Report City Attorney City Clerk Director of Finance Director of Public Works Grants Monitoring Administrator Assistant to City Manager for Community Relations Chief of Economic Development City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue April 7, 1997 Council Report No. 97-132 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REJECTION OF BIDS, DEANWOOD INDUSTRIAL PARK BID NO. 97-2-57 Backoround on the subject in chronological order is as follows: Bids for the Deanwood Industrial Park sanitary sewer storm drain Droiect located Off of Hollins Road. N.E.. were ooened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, on Thursday, March 13, 1997. Two bids were received with S. C. Rossi & Company, Inc., submitting the Iow bid in the amount of $73,475, and Aaron J. Conner, General Contractors, Inc. submitting a bid of ~182,430. II. Current situation is as follows: LOw bidder. S. C. Rossi & Comoanv. Inc.. noted an exception to their bid to request a Change Order to tunnel the sanitary sewer crossing at cost plus 15%. Next lowest bid was received from Aaron J. Conner. General Contractor, Inc. In the amount of $182.430. The bid is higher than the funds available for this project. III. Issues A. B. C. in order ofimportance are as follows: Amount oflowestresoonsive bid Timino F~ndino IV. Alternatives in order of feasibility are as follows: A. Rej~0t all bids and readvertise at a later date. 1. Amount of lowest resoonsive bid is 54% higher than engineer's estimate of $100.000. 2. Timino for construction will be deferred until Summer 1997. Honorable Mayor and Members of City Council BID COMMITTEE REPORT REJECTION OF BIDS, DEANWOOD INDUSTRIAL PARK April 7, 1997 Page 2 3. Fundina in the amount of $170.000 is available in the Deanwood Industrial Park account number 035-095-9530-5020. Authorize a contract with Aaron J. Conner. General Contractor~, Inc., in the amount of $182.430. 1. Amount of lowest responsive bid is 54% higher than engineer's estimate of $100.000. 2. Timina is not an issue. 3. Fundina in the amount of $170.000 is available in the Deanwood Industrial Park account number 035-095-9530-5020. Additional funding in the amount of $12,430 would be required. Recommendation is as follows: City Council concur with Alternative "A" and take the following action: A. Reiect all bids and readvertise at a later date. DWD/fm/kh Attachment: Bid Tabulation City Attorney City Clerk Director of Finance Director of Public Works Grants Monitoring Administrator Assistant to City Manager for Community Relations Chief of Economic Development City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue BID TABULATION DEANWOOD INDUSTRIAL PARK PROJECT NO. 6257-A BID NO. 97-2-57 Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Thursday, March 13, 1997, at 2:00 p.m. BIDDER BID TOTAL S. C. Rossi & Company, Inc. $ 73,475 Aaron J. Conner, General Contractor, Inc. 182,430 Engineering Estimate: $100,000 Office of the City Engineer Roanoke, Virginia March 13, 1997 Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File f~60-70-270-361-472 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33301-040797 amending and reordaining certain sections of the 1996-97 General and Fleet Management Fund Appropriations, providing for appropriation of $896,105.00 from Capital Maintenance and Equipment Replacement Program to General Fund Transfers to Fleet Management, in connection with purchase of fire aerial apparatus. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Monday, March 17, 1997, also adopted by the Council on second reading on Monday, April 7, 1997, and will be in full force and effect ten days following the date of its second reading. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Attachment james D. Grisso Director of Finance April 14, 1997 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management George C. Snead, Jr., Director, Public Safety James Grigsby, Chief of Fire and Emergency Medical Services Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of April, 1997. No. 33301-040797. AN ORDINANCE to amend and reordain certain sections of the 1996-97 General and Fleet Management Fund Appropriations. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 General and Fleet Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Aoorooriations Nondepartmental Transfers to Other Funds (1) ................................. Fund Balance Reserved for CMERP - City (2) ................................ Fleet Mana.qement Fund Aoorooriations Fleet Management - Capital Outlay (3) .......................... Revenue Non-Operating (4) .......................................... 1 ) Transfer to Fleet Management Fund 2) Reserved for CMERP - City (001-004-9310-9506) $ 896,105 (001-3323) (896,105) $55,658,993 55,169,156 $ 2,503,849 $ 2,692,698 $ 993,358 3) Other Equipment 4) Transfer from General Fund (017-052-2642-9015) (017-020-1234-0951 ) $ 896,105 896,105 ATTEST: City Clerk. MARY lv. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: 154.0) 853-2541 Fax: (540) 853-1145 April 14, !997 File #70-270-361-472 SANDRA H. EAKIN Depmy City Clerk John Kovatch, III, President Kovatch Mobile Equipment Corp. One Industrial Complex Nesqueshoning, Pennsylvania 18240 Dear Mr. Kovatch: I am enclosing copy of Resolution No. 33302-031797 accepting the bids of Kovatch Mobile Equipment Corp., for purchase of one new 75 ft. Quint Fire Aerial Apparatus, in the amount of $441,325.00; and one new 75 ft. Quint Fire Aedal Apparatus, in the amount of $454,780.00, upon certain terms and conditions; and rejecting all other bids made to the City. The aboveraferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 17, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Eric. pc: W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management George C. Sneed, Jr., Director, Public Safety James Grigsby, Chief of Fire and Emergency Medical Services Diana S. Akere, Budget Administrator, Office of Management and Budget MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Tciephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAK1N Deputy Cily Clerk April 14, 1997 File #70-270-361-472 FWD Corp. Kodiak Emergency Equipment, Inc. Simon Ladder Towers, Inc. Singer Associates Fire Equipment, Inc. Ladies and Gentlemen: I am enclosing copy of Resolution No. 33302-031797 accepting the bids of Kovatch Mobile Equipment Corp., for purchase of one new 75 ff. Quint Fire Aerial Apparatus, in the amount of $441,325.00; and one new 75 ft. Quint Fire Aedal Apparatus, in the amount of $454,780.00, upon certain terms and conditions; and rejecting all other bids made to the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 17, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bids on the abovedescribed fire aerial apparatus. Sin~rely, Sandra H. Eakin Deputy City Clerk SHE:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIKGINIA The 17'ch day of Nlarch, 1997. No. 33302-031797. A RESOLUTION accepting the bids of Kovatch Mobile Equipment Corp. for the purchase of fire apparatus, upon cemin terms and conditions; and rejecting all other bids made for such item. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The bid submitted by Kovatch Mobile Equipment Corp., for the purchase of one new 75 ii., Quint Fire Aerial Apparatus including performance bond, Bid Number 96-7-19, at a cost of $441,325.00, is hereby ACCEPTED. 2. The bid submitted by Kovatch Mobile Equipment Corp., for the purchase of one new 75 ii., Quint Fire Aerial Apparatus including performance bond, Bid Number 97-2-6, at a cost of $454,780.00, is hereby ACCEPTED. 3. The City's Manager of Supply Management is hereby authorized and directed to issue any requir~ purchase orders for the purchase of such fire apparatus, and the City Manager or the Assistant City Manager is authorized to execute, for and on behalf of the City, any required purchase agreements with respect to the aforesaid fire apparatus, such agreements to be in such form as shall be approved by the City Attorney. 4. Any and all other bids made to the City for the aforesaid items or alternate items are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. 97-324 Roanoke, Virginia March 17, 1997 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bid Committee Report on Fire Aerial Apparatus, Bid No. 96-7-19 and 97-2-6 I. Backoround on the subject in chronological order is: Prior Year Capital Maintenance and Ec~uipment Reolacement Pro_oram identified the need to replace One (1) Aerial Fire Apparatus. Current Capital Maintenance and Equipment Replacement Program identified the need to replace another Aerial Fire Apparatus. Market evaluations identified the purchase of Quint Aerial Fire Apparatus would be in the City's best interest. A Quint is a multi- functional piece of Fire equipment that combines many features of a pumping engine and a ladder truck. This versatility will allow the responding Fire company to begin fighting fire even if the support Fire Engine is on a EMS call. Specifications were developed, on Bid No. 96-7-19, and were sent along with a Request for Quotation, to eighteen (18) Fire Apparatus dealers and manufacturers. A public advertisement was also published in THE ROANOKE TIMES AND THE ROANOKE TRIBUNE. All bids, for Bid No. 96-7-19, appropriately received were publicly opened and read at 2:00 p.m. on July 31, 1996 in the Office of the Manager of Supply Management. Bids submitted were requested to extend their price until March 31, 1997. January, 1997 specifications were developed on the 2nd Aerial Apparatus identified in the current Capital Maintenance & Equipment Replacement Program, on Bid No. 97-2-6, and were sent, along with Request for Quotation, to eighteen (18) Fire Apparatus dealers and manufacturers. A public advertisement was also published in THE ROANOKE TIMES AND THE ROANOKE TRIBUNE. Fire Aerial Apparatus Bid No. 96-7-19 and 97-2-6 Page 2 II. All bids, for Bid No. 97-2-6, appropriately received were publicly opened and read at 2:00 p.m. on February 18, 1997 in the Office of the Manager of Supply Management. Both bids required 100% performance bonds be quoted as separate items. Current Situation is: Five (5) bids were received on Bid No. 96-7-19. Attachment "A" of this report is the tabulation of those bids received. Three (3) bids were received on Bid No. 97-2-6. Attachment "B" of this report is the tabulation of those bids received. All bid responses, for both bids, were evaluated in a consistent manner by representatives of the following departments: Public Safety Fire/EMS Fleet Management Supply Management D. Bid evaluations of Bid No. 96~7-19 is as follows: The lowest bid, submitted by Kodiak Emergency Equipment, Inc. took fifteen (15) exceptions to the required specifications. These exceptions are substantial and cannot be waived as informalities. The second lowest bid, submitted by Kovatch Mobile Equipment Corp. met all required specifications for the cost, including performance bond, of ~. E. Bid evaluations of Bid No. 97-2-6 is as follows: Item #1 - One (1) new 75 ft. Quint Fire Aerial Apparatus. The lowest bid, submitted by Kovatch Mobile Equipment Corp. met all required specifications for the cost, including performance bond, of $454,780.00. Increased cost of this unit over Bid No. 97-7-19 is due to the addition of required breathing apparatus. Fire Aerial Apparatus Bid No. 96-7-19 and 97-2-6 Page 3 III. IV. 2. Option #1 - One (1) new 100 ft. Aerial Platform. The lowest bid, submitted by Simon Ladder Towers, Inc. took Six (6) major exceptions to the required specifications. These exceptions are substantial and cannot be waived as informalities The second lowest bid., submitted by Kovatch Mobile Equipment Corp. meets all required specifications for the cost, including performance bond, of $582.200.00. Bid No. 97-2-6 also requested reductions in cost to delete the water tanks from both the 75 ft. Aerial Apparatus, and the 100 ft. platform. Those reduction prices are shown on the bid tabulation. Issues in order of importance are: 1. Need 2. Compliance with Specifications 3. Fundina Alternatives in order of feasibility are: Council accept the lowest responsible bids meeting specifications as follows for a total cost of $896.105.00. (Two (2) 75 ft. Aerial Quints) Bid No. 96-7-19 - One (1) new 75 ft. Quint Fire Aerial Apparatus from Kovatch Mobile Equipment Corp. for a cost, including performance bond of $441.325.00. Bid No. 97-2-6 - One (1) new 75 ft. Quint Fire Aerial Apparatus from Kovatch Mobile Equipment Corp. for a cost, including performance bond of $454.780.00. Need for the requested Fire equipment is to continue to provide necessary and appropriate Fire service in response to the needs of the citizens of the City of Roanoke, Virginia and allow for maximum capability for utilization of equipment. Comoliance with Specifications is met by Kovatch Mobile Equipment Corp. on both bids identified in this alternative. Fire Aerial Apparatus Bid No. 96-7-19 and 97-2-6 Page 4 Funding is available in Capital Maintenance and Equipment Replacement Program to be transferred to Fleet Management Account 017-052-2642-9015 to provide for the purchases identified in this alternative. Council accept the lowest responsible bids meeting specifications as follows for a total cost of $894.005.00. (One (1) 75 ft. Aerial Quint and One (1) 75 ft. Aerial Ladder. Bid No. 96-7-19 - One (1) new 75 ft. Quint Fire Aerial Apparatus from Kovatch Mobile Equipment Corp. for a cost, including performance bond, of $441.325.00. Bid No. 97-2-6 - One (1) new 75 ft. Fire Aerial Apparatus, less water tank, from Kovatch Mobile Equipment Corp. for a cost, including performance bond, of $4521680.00. Need for requested Fire Equipment is to continue to provide necessary and appropriate Fire service in response to the needs of the citizens of the City of Roanoke, Virginia and allow for increase utilization of equipment. Comoliance with Soecifications is met by Kovatch Mobile Equipment Corp. on both bids identified in this alternative. Funding is available in Capital Maintenance and Equipment Replacement Program to be transferred to Fleet Management Account 017- 052-2642-9015 to provide for this purchase. Council accept the lowest responsible bids meeting specifications as follows for a total cost of $1.023.525.00. (One (1) 75 ft. Aerial Quint and One (1) 100 ft. Aerial Platform Quint) Bid No. 96-7-19 - One (1) new 75 ft. Quint Fire Aerial Apparatus from Kovatch Mobile Equipment Corp. for a cost, including performance bond, of $441.325.00. Bid No. 97-2-6 - One (1) new 100 ft. Aerial Platform from Kovatch Mobile Equipment Corp. for a cost, including 3erformance bond, of $582.200.00. Fire Aerial Apparatus Bid No. 96-7-t9 and 97-2-6 Page 5 Need for requested Fire equipment is to continue to provide necessary and appropriate Fire service to the Citizens of the City of Roanoke, Virginia. Compliance with Specifications is met by Kovatch Mobile Equipment Corp. for both bids identified in this alternative. Funding is available in Capital Maintenance and Equipment Replacement Program to be transferred to Fleet Management Account 017-052-2642-9015. Council accept the lowest responsible bid, for Bid No. 97-2-6, as submitted by Kovatch Mobile Equipment Corp. for the following at a total cost of $1.033.030.00. (One (1) 75 ft. Aerial Ladder and One (1) 100 ft. Aerial Platform) One (1) new 75 ft. Aerial Fire Apparatus, less water tanks, for a cost, including performance bond, of $452.680.00. One (1) new 100 ft. Aerial Platform, less water tanks, for a cost, including performance bond, of $580.350.00. .Need for requested Fire equipment is to continue to provide necessary and appropriate Fire service to the Citizens of the City of Roanoke, Virginia. Compliance with Specifications is met by the bid response from Kovatch Mobile Equipment Corp. Funding is available in Capital Maintenance and Equipment Replacement Program to be transferred to Fleet Management Account 017-052-2642-9015. Reiect all bids. Need to provide continuous Fire service to the Citizens of the City of Roanoke, Virginia would not be addressed by this alternative. Compliance with Specifications would not be a factor in this alternative. Funding designated for this purchase of requested Fire Apparatus would not be expended at this time. Fire Aerial Apparatus Bid No. 96-7-19 and 97-2-6 Page 6 CC; V. Recommendation City Council concur with Alternative "A" accept the bids to purchase Fire Apparatus from Kovatch Mobile Equipment Corp. as follows: One (1) new 75 ft. Quint Fire Aerial Apparatus as quoted on Bid No. 96-7-19 at a cost, including performance bond, of $441.325.00. One (1) new 75 ft. Quint Fire Aerial Apparatus as quoted on Bid No. 97-2-6 at, a cost, including performance bond, of $454.780.00. Appropriate $896.105.00 from Capital Maintenance and Equipment Replacement Program to General Fund Transfers to Fleet Management Account 001-004-9310-9508 and to Fleet Management Account 017-052-2642-9015. C. Re_iect all other bids on Bid No. 96-7-19 and 97-2-6. Respectfully Submitted, W. Robert Herbert, City Manager City Attorney City Clerk Director of Finance Director of Utilities & Operations Director of Public Safety Manager, Fleet Management Chief, Fire/EMS Manager, Supply Management Management & Budget I am here today to ask you to reconsider the vote taken at the last Council Meeting regarding the purchase of Quints. First let me clear up a misconception on the part of City and Fire administrators. It is not the International Association of Fire Fighters asking this Council and the citizens it serves to look at the big picture when it comes to this purchase, it is the Roanoke Fire Fighters Association. The men and women that answer the call when your house is on fire or other life threatening emergency exist, ffq~,~ ,,,rd-~ ....... --- ~ tt~' ~ .... '- -:-" ....... · We have been accused of using scare tactics to get our point across. With the risk of again being accused of doing the same, I would like to point out that fire kills and injuries people event day. Our research has found that there is a direct proportion in downsizing and increases in deaths and injuries. Is this scare tactics or a legitimate safety, concern for ourselves and those we serve. Fire fighting is a very labor intensive. When you eliminate even one position in suppression the burden is felt by the men and women who put their lives on the line. You have been told that this is only an equipment purchase issue. However it is our understanding that one of the Quints is to be housed at Station 7 and that the Ladder truck currently there is to be reassigned to Station 2. The three tiller driver positions at Station 2, one each shift, will be eliminated. T:~ z~; d~ ~.d ~::~rg4:£ the tiller driver does more than get the truck to the scene, they are assigned to a critical part of fire fighting, search and rescue. Three fire fighters assigned to our first priority, We also understand that the three positions lost to suppression will be reassigned to the training department. While we agree that the training department is insufficient for a department of this size and needs to be increased, we feel that it should not be at a cost of suppression personnel. The Ladder Truck at Station 1, downtown, is a tiller because of the increased maneuverability of this type of apparatus. Because of the potential increase of fire spread two ladder trucks ar-e,-assigu,~ to the downtown district, f¢o'/~ ~ '~ ~ One reason the committee assigned by the Fire Chief made the recommendation of a tiller truck to replace the tiller truck at Station 2 was because it felt that both trucks should have that maneuverability. Ladder 7, which is slated to replace Ladder 2, is not a tiller. (2) Our ladder trucks today are fully equipped to handle most emergencies. While this may exceed minimum standards, it provides Roanoke fire fighters with the means to do more than the minimum. Inherently Quints can not carry all the equipment let alone fire fighters that both a Ladder Tru~ck and Pumper carry. 4~,'?,,,~e,.:'r ~,~ .4'~.-~ J.'q~""~ .>/,~,/ ...~,.7/ ~ ~ e~ * The Fire Chie~ in his presentation at the last Council meeting, said the overriding concern was the question repeatedly asked "Should the first apparatus on the scene be capable ofpuRing water on the fire? He replied at his house no ma~er how remote the possibiliW the answer should be yes. .minimiTe t~e J~.~. "Should the first apparatus on the scene be capable of putting water on the fire"? Should this be a question for only the citizens and businesses sen'ed by Ladders 7 & 9, where the possibility a Ladder truck will arrive first is extremely remote? Or Should this question also be considered in the area served by Ladder 1 where the probabiliO, is extremely likely? "Should the first apparatus on the scene be capable of putting water on the fire?" The Fire and City administration~fi'swered no and City Council approved, (I might add none of which sit on Council today) when it moved the Pumper truck out of downtown. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 2401]-1536 Telephone: (540~ 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy Cit;~ Clerk April 14, 1997 File #2-166-207-217-450-514 Geoffrey M. Ottaway, President A & M Enterprises, L.L.C. P. O. Box 7427 Roanoke, Virginia 24019 Dear Mr. Ottaway: I am enclosing copy of Ordinance No. 33310-040797 authorizing the sale of 8.6665 acres of City-owned land to A & M Enterprises, L. L. C., for the sum of $346,660.00, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Monday, March 17, 1997, also adopted by the Council on second reading on Monday, April 7, 1997, and will be in full force and effect ten days following the date of its second reading. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Eric. Geoffrey M. Ottaway, President A & M Enterprises, L.L.C. April 14, 1997 Page 2 pc: Mr. Dennis R. Cronk, 30 W. Franklin Road, S. W., Roanoke, Virginia 24011 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The 7th day of April, 1997. No. 33310-040797. VIRGINIA, AN ORDINANCE authorizing the owned land to A & M Enterprises, conditions. sale of 8.6665 acres of City- L.L.C., upon certain terms and BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with A & M Enterprises, L.L.C. and Geoffrey M. Ottaway, providing for the sale to A & M Enterprises, L.L.C. of approximately 8.6665 acres of City-owned land for the sum of $346,660.00, and containing such other terms and conditions as set forth in the report to this Council dated March 17, 1997, and as deemed necessary by the City Manager. This agreement shall be upon form approved by the City Attorney. 2. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, upon form approved by the City Attorney, the appropriate deed conveying this property to A & M Enterprises, L.L.C. ATTEST: City Clerk. March 17, 1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Innotech, Incorporated (Innotech) Expansion Dear Mayor Bowers and Members of City Council: L BACKGROUND Innotech is the leader in the development, manufacture and sale of lens casting fabrication systems. B. Innotech began in Roanoke_ Virginia 10 years ago as an idea. May. 1993. Innotech introduced the "Excalibur System" which is based upon its patented SurfaceCasting technology and is capable of fabricating millions of different lenses of various styles, materials and prescriptions. Eight hundred and filly_ Excalibur Systems have been sold world-wide since May, 1993. In ten (10~ years Innotech has gone from idea to commercial production to Nasdaq Public Company and soon to be a division of Johnson and Johnson, the world's largest and most comprehensive manufacturer of health care products. In four and one-half (4~A) years Innotech has gone fi.om a commercial product to public financing to Nasdaq a soon to be division of Johnson and Johnson. H. CURRENT SITUATION Innotech has out.own its current facility, at 5568 Airport Road and needs to immediately double the size of its plant, from 30,000 sq. ff. to 60,000 sq, ff Geoffi'ey M. Ottaway. owner and developer of Innotech's current facility_, has agreed to construct the 30,000 sq. ft. addition and lease the property to Innotech for a period often (10) years. $1.4 million is the investment in the new construction and renovations to the current facility. Innotech anticipates they will need ii? purchase $600.000 in new equipment to meet their growth demands. Current sinkholes on the property_ at 5568 Airport Road and the lack of a storm water management system will not allow the expansion to occur. Council Members March 17, 1997 Page 2 Lack of comprehensive storm water management system will prevent future development of Russell Transfer property, Coulter property, City-owned property, Avis Rent-a-Car property and other contiguous tracts in the area. G. $400.000 is the estimated cost of the storm water management system. A&M Enterprises L.L.C. (A&IVB~ of which G-eoffi'el~ M. Ottaway is a member, has agreed to purchase 8.6665 acres of City property located on the rear portion of property currently identified by Roanoke City Tax Map Number 6640105 for $40.000 per acre, totaling $346_660 for future industrial development purposes. This properly is adjacent to the property Ottaway owns and is currently leasing to Innotech. Pursuant to the proposed purchase and sale agreement which has been signed by A&M and Ottaway: · upon completion of construction of public road Within 24 months from the execution of this Agreement by the City or, 30 days following completion of storm water management project, whichever occurs first. A&M is granted right of entry, for interim use &property for: temporary parking for Innotech employees while new facility is under construction, and to grade the site and use dirt fi'om the site on property currently leased to Innotech at 5568 ~rport Road. Geoffrey M. Ottaway and A&M has also agreed to pay $50.000 or 14%. whichever is less. toward the storm water management system. A credit toward the $50.000 will be allowed for improvements on the Ottaway's property and the property to be acquired by A&M which are incurred to provide temporary storm water management to Ottaway's parcel and the parcel to be purchased by A&M. Innotech has requested that the Ci_ty construct a new public road offMunicipal Road to provide for their needs as well as for other property in the area, i.e. Budget Rent-a-Car and the approximately nine acres being sold to A&M. Projected cost $265.000. HI. ISSUES Council Members March 17, 1997 Page 3 B. Safe _ry. D. Funding. IV. ALTERNATIVES Al. ~JLv~iLl~l~ the fullowing: the City Manager or his designee to proceed with the due diligence necessary for construction of this road. Projected cost of road, including due diligence is $265000. the City Manager or his designee to proceed with the due diligence necessary for construction of a comprehensive storm water management system to serve the property at 5568 Airport Road as well as other undeveloped properties in the storm water drainage basin. Projected cost of storm water management system, including due diligence is $400_000. sale of 8.6665 acres of land currently owned by the City to A&M for $346.660. Transfer $318.340 from undesignated capital funds and appropriate $346.660 land sale proceeds to a new Capital Projects fund account entitled "Innotech Expansion". Establish an accounts receivable for the land sale proceeds of $346,660. $400,000 Comprehensive storm water management system $265000 New public street off of Municipal Road $665,000 Any payment by A&M Enterprises toward storm water management of $50,000 will be recorded as revenue when received and available for appropriation at that time. T~miag is critical in that Innotech must implement their plant expansion as quickly as possible to ensure their market competitiveness. Safe _ty - Innotech needs safer access to their property for employees and trucks than what is available at the intersection of Municipal Road and Airpor~ Road. ~cX,~l~2g~ - New investment of approximately $2 million would occur at Innotech creating increased tax revenue and a significant number of new jobs, 410 projected by the year 2000. Council Members March 17, 1997 Page 4 4. ~ is currently available in the undesignated Capital Fund Account. Ci_ty Council not authorize the following: the City Manager or his designee to proceed with the due diligence necessary for construction of this road. the City Manager or his designee to proceed with the due diligence necessary for construction of a comprehensive storm water management system to serve the property at 5568 Airport Road as well as other undeveloped properties in the storm water drainage basin. sale of 8.6665 acres of land to A&M. ~ from undesignated capital funds and not appropriate $346.660 from land sale proceeds and not received $50,000 in future revenue. Ximiag for Innotech will not be met, therefore, jeopardizing their plant expansion as well as their market competitiveness. 2. Safety will not be an issue. 3. ~d~niga;[~/~;~]l~l will not be enhanced by new investment and jobs. 4. Funding will not be an issue. RECOMMENDATION Recommend that City Council authorize the following actions: the City Manager or his designee to proceed with the due diligence necessary for construction of this road. Projected cost of road, including due diligence, is $265_000. the City Manager or his designee to proceed with the due diligence necessary for construction of a comprehensive storm water management system to serve the property at 5568 Airport Road as well as other undeveloped properties in the storm water drainage basin. Projected cost of the storm water management system, including due diligence, is $400.000. sale of 8.6665 acres of land currently owned by the City to A&M for $346.660. Council Members March 17, 1997 Page 5 II:~l,fflL~0~5~)3~ from undesignated capital funds and appropriate 5;346.660 land sale proceeds to a new Capital Projects fund account. entitled "Innotech Expansion". Establish an accounts receivable for the land sale proceeds of $346,660. $400,000 Comprehensive storm water management system $265.000 New public street off of Municipal Road $665,000 Any payment by A&M Enterprises toward storm water management of $50,000 will be recorded as revenue when received and available for appropriation at that time. WRIJdPFS:kdc Respectfully submitted, W. Robert Herbert City Manager Assistant City Manager Director of Finance City Attorney Manager, Management and Budget Director of Public Works Chief of Economic Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853~2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File #80-367 Mrs. Olive M. Cartledge 1 - 26th Street, S. W. Roanoke, Virginia 24014 Dear Mrs. Cartledge: I am enclosing copy of Resolution No. 33331-040797 memorializing the late George B. Cartledge, Sr. The Members of the Roanoke City Council and the citizens of the City of Roanoke extend their deepest regrets and sympathy. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 7, 1997. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 7th day of April, 1997. No. 33331-040797. A RESOLUTION memorializing the late George B. Cartledge, Sr. WHEREAS, the members of this Council have learned, with sorrow, of the passing on March 16, 1997, of George B. Cartledge, Sr., Chairman of the Board of Grand Piano & Furniture Co. and community leader; WHEREAS, Mr. Cartledge, a native of Georgia, came to Koanoke in 1945 when he and two parmers purchased Grand Piano & Furniture Co., and, in 1950, Mr. Caxtledge became the sole owner of Grand Piano; WHEREAS, under the leadership of Mr. Cartledge, Grand Piano, which has its flagship store in downtown Roanoke, expanded to a chain that ranges fxom Maryland to Tennessee; WHEREAS, Mr. Cartledge was widely known and held in the highest esteem by his fellow Roanokers for his leadership of and philanthropic support of numerous local charitable, civic and cultural organizations; WHEREAS, Mr. Cartledge was one of the organizers and original benefactors of Center in the Square which combines art, history and science museums and a theater under one roof; and Center in the Square has been phenomenally successful and a linchpin in the resurgence of downtown Roanoke which began in the late 70%; WHEREAS, Mr. Cartledge also played a key leadership and fund-raising role in Design '79 which resulted in $150 million worth of improvements in downtown Roanoke; WHEREAS, he was also a supporter of the City Rescue Mission, the Salvation Army, Junior Achievement, Community Hospital, Explore Park, Mill Mountain Theater and the Roanoke Symphony Orchestra; and WHEREAS, this Council desires to take special note of the passing of this distinguished Roanoker; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Council adopts this means of recording its deepest regrets at the passing of George B. Cartledge, Sr., Chairman of the Board of Grand Piano & Furniture Co. and community leader and philanthropist, and extends to Mrs. Olive M. Cartledge, his widow, and his daughter, Patricia C. Bennett, and his son, George B. Cartledge, Jr., the sympathy of this Council and that of the citizens of this City. Cartledge. The City Clerk is directed to forward an attested copy of this resolution to Mrs. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File #80-367 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: At a regular meeting of the Council of the City of Roanoke held on Monday, April 7, 1997, you were requested to prepare the proper measure memorializing The Reverend Alfred S. Pruntyl SHE:sm Sincerely, Sandra H. Eakin Deputy City Clerk Mary F. Parker, CMCIAAE C~y Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File #53-467 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, April 7, 1997, Council Member White called attention to discussions with regard to increasing the size of the City's next bond issue by using funds which have been saved as a result of the reengineering of City services in order to increase the funds available for debt service, and inquired if the School system has taken similar action. You advised that you would discuss the matter with the Superintendent of Roanoke City Public Schools. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm pc: Rose M. Woodford, Executive Secretary, City Manager's Office Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File #217 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, April 7, 1997, Council Member Swain suggested that a flow chart/diagram be posted at various locations in the City informing citizens of the status of capital projects which would include information on cost, commencement date, completion date, etc. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE office of the City Clerk Sandra H. Eakin Deputy City Clerk April 14, 1997 File #24-54 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, April 7, 1997, Council withdrew its March 17, 1997, request for a report from you on the issue of allowing pigs within the City limits. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:sm pc: Ms. Patricia Earls, 717 Mississippi Avenue, N. E., Roanoke, Virginia 24012 Rose M. Woodford, Executive Secretary, City Manager's Office . . . ,,- 9.b. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.w., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy City Clerk April 7, 1997 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Ordinance No. 33308-031797 adopted by Council on Monday, March 17,1997, authorized an intergovernmental agreement establishing the Roanoke Valley Greenway Commission. The proposed agreement provides that the Commission shall be composed of three members from each of the participating political subdivisions to be appointed by the governing bodies, each for a term of three years, except for the initial appointments which are to be staggered for each representative as a one, two and three year term as determined by the governing body. Each member shall be a resident of the jurisdiction which he or she represents. If I may provide additional information, please do not hesitate to call me. With kindest personal regards, I am Sincerely, () " ~ -J. r a.J.~ Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: W. Robert Herbert, City Manager H:\PARKER.97\GREENW.WPD ~ , CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.w.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File #15-110-323 Mr. Basil Owens, Jr. 3509 Windsor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Owens: At a regular meeting of the Council of the City of Roanoke held on Monday, April 7, 1997, you were elected as a member of the Roanoke Public Library Board to fill the unexpired term of Mary C. Maier, resigned, ending June 30, 1998. Enclosed you will find a Certificate of your election and an Oath or Affirmation of . Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. H:\AGENOA.97\APRIL 7 , Mr. Basil Owens, Jr. April 14, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board.~' Sincerely, ~ J(. E+ Sandra H. Eakin Deputy City Clerk SHE:sm Enc. pc: Marc J. Small, Chairperson, Roanoke Public Library Board, 713 First Street, S. W., Roanoke, Virginia 24016 Beverly A. James, Secretary, Roanoke Public Library Board H:\AGENOA.97\APRIL 7 , COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the seventh day of April, 1997, BASIL OWENS, JR., was elected as a member of the Roanoke Public Library Board to fill the unexpired term of Mary C. Maier, resigned, ending June 30, 199~. Given under my hand and the Seal of the City of Roanoke this fourteenth day of April, 1997. ~~ v{. ~~ Deputy City Clerk J H:\AGENOA.97\APRIL7 . . .' .~~ . ~. (~) CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk. SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File #15-70-110 Mr. Bobby Lavender 4709 Cheraw Lake Road, N. W. Roanoke, Virginia 24017 Dear Mr. Lavender: At a regul.ar meeting of the Council of the City of Roanoke held on Monday, April 7, 1997, you were elected as a member of the Board of Fire Appeals for a term ending June 30, 2000. Enclosed you will find a Certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. . Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. H:\AGENOA.97\APRIL 7 i - ~;.! ~ Mr. Bobby Lavender April 14, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Board of Fire Appeals. Sincerely, cVeh..dz ~ ~. ~~ Sandra H. Eakin .J Deputy City Clerk SHE:sm Enc. pc: Stephanie M. Moon, Secretary, Board of Fire Appeals H:\AGENOA,97\APRIL 7 , CITY OF ROANOKE ) ) To-wit: ) COMMONWEALTH OF VIRGINIA I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the seventh day of April, 1997, BOBBY LAVENDER was elected as a member of the Board of Fire Appeals for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this fourteenth day of April, 1997. Deputy City Clerk H:\AGENDA,97\APRIL,7 ... ~ ,/~~;27~~\ .~ .-:~~~j i ",C.~ ) . ','.. ,"""j "'-.....-./ , . .,~ / .\'':5'// ". . ,'~J - ./ " -- - /- +..~---- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S,w.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy City Clerk April 14, 1997 File #15-110-200 Mr. Richard A. Rife 1805 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: At a regular meeting of the Council of the City of Roanoke held on Monday, April 7, 1997, you were elected as a member of the City Planning Commission for a term ending December 31, 2000. Enclosed you will find a Certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S.W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Pursuant to Section 2.1-639.14 of the 1987 State and Local Government Conflict of Interests Act, I am required to furnish members of the City Planning Commission with a form for Disclosure of Real Estate Holdings. The Act provides that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming the duties of your office. H:\AGENDA,97\APRlL7 ... ~ Mr. Richard A. Rife April 14, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the City Planning Commission. Sincerely, ~t1- J/ ?~ Sandra H. Eakin -) .- Deputy City Clerk SHE:sm Enc. pc: John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission H:\AGENOA.97\APRIL 7 .. ~ COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the seventh day of April, 1997, RICHARD A. RIFE was elected as a member of the City Planning Commission for a term ending December 31, 2000. Given under my hand and the Seal of the City of Roanoke this fourteenth day of April, 1997. ~-..;{.?+ Deputy City Clerk , H:\AGENOA.97\APRIL7,