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Home My WebLink AboutCouncil Actions 03-03-03ROANOKE CITY COUNCIL REGULAR SESSION WYATT 36249-030303 MARCH 3, 20O3 9:00 A.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. (Mayor Smith and Council Members Wyatt and Dowe were absent.) A communication from Mayor Ralph K. Smith requesting a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. File #110-132 Approved (4-0, Mayor Smith and Council Members Wyatt and Dowe were absent.) THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE IMMEDIATELY RECONVENED IN THE EMERGENCY OPERATIONS CENTER CONFERENCE ROOM, ROOM 159. COUNCIL WORK SESSION MARCH 3, 2003 9:00 A.M. ROOM 159 AGENDA (Mayor Smith was absent.) Items listed on the 2:00 p.m. Council docket requiring questions/discussion/ clarification; and additions/deletions to the 2:00 p.m. docket. (25 minutes) 3. Topics for discussion by the Mayor and Members of Council. (15 minutes) 4. Briefings by City staff.' Traffic Calming Plans for Williamson Road, N. W.(20 minutes) Leadership College (10 minutes) Franklin Road Culvert (10 minutes) The Fairacres property (I 5 minutes) 2 ROANOKE CITY COUNCIL REGULAR SESSION MARCH& 2003 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order--Roll Call. (Mayor Smith was absent.) The Invocation was delivered by David Springer, Member, Bahai' Faith. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Ralph K. Smith. Welcome. Mayor Smith. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, March 6, 2003, at 7:00 p.m., and Saturday, March 8, 2003, at 4:00 p.m. Council meetings are now being offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM, TO OBTAIN AN APPLICATION. 4 2. PRESENTATIONS AND ACKNOWLEDGMENTS: Proclamation declaring the month of March 2003 as American Red Cross Month. File #3 e CONSENT AGENDA C-1 (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 17, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to an encroachment into the public right-of-way at the main entrance of the Roanoke Regional Airport. RECOMMENDED ACTION: Concur in the request. File #9-28-166 C-2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 17, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a proposed conveyance of City-owned property on Municipal Road, N. E., identified as Official Tax No. 6640123. RECOMMENDED ACTION: Concur in the request. File #2-9-166 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: ao A communication from the Honorable C. Nelson Harris, Chair, Personnel Committee, with regard to the position of Director of Real Estate Valuation. Received and filed. File #162-184 bo A request for endorsement by Council of a resolution recognizing the architectural and historic significance of the Fairacres property, 2713 Avenham Avenue, S. W. (The matter was continued at the February 18, 2003 meeting of Council.) Adopted Resolution No. 36249-030303. (6-0) File #216 Co A request of the Roanoke City Public Schools to present an update on the English Language Learners Program. Scott Meadows, Coordinator, Marketing and Community Engagement. (Sponsored by the City Manager.) Received and filed. File #467 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFiNGS: NONE. 6 ITEMS RECOMMENDED FOR ACTION: A communication recommending authorization to file applications for Federal and State public assistance in connection with a local snow emergency commencing on February 15, 2003, and ending on February 17, 2003; and a local flooding emergency commencing on February 22, 2003. Adopted Resolution Nos. 36250-030303 and 36251-030303. (6-0) File #188-237-410 A communication recommending encroachment of an existing awning at 216 Market Street, into the right-of-way of Market Street and Kirk Avenue. Adopted Ordinance No. 36252-030303. (6-0) File #28-107 A communication with regard to recycling of printer cartridges. Adopted Resolution No. 36253-030303. (6-0) File #282-472 A communication recommending acceptance of a grant fi.om the Virginia Department of Emergency Management to assist Virginia localities in response to weapons of mass destruction incidents. Adopted Budget Ordinance No. 36254-030303 and Resolution Nos. 36255-030303 and 36256-030303. (6-0) File #60-188-236 A communication with regard to workers' supplemental pay inequities. Adopted Resolution No. 36257-030303. (6-0) File #184 compensation A communication recommending appropriation and transfer of funds in connection with traffic control plans for the Roanoke Civic Center and Stadium/Amphitheater events. Adopted Budget Ordinance No. 36258-030303. (6-0) File #20-60-122-192-316 A communication with regard to an emergency procurement for the purchase of salt to be used during the winter months. Received and filed. File #410 b. CITY CLERK: A report requesting that Council establish certain dates in connection with appointment of three Trustees to the Roanoke City School Board, for terms commencing July 1, 2003, and ending June 30, 2006. Council concurred in the proposed timetable. File #467 c. DIRECTOR OF FINANCE: Financial report for the month of January 2003. Received and filed. File #1-10 7. REPORTS OF COMMITTEES: A report of the City Planning Commission recommending an amendment to C-3, Central Business District regulations to include veterinary clinics, without corrals and pens, as a special exception use. Robert B. Manetta, Chair. Adopted Resolution No. 36259-030303. Wyatt and Dowe voted no.) File #51-54 (4-2, Council Members 8 8. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ao A resolution appointing Allen D. Williams as a Director of the Industrial Development Authority of the City of Roanoke, to fill the unexpired term of Stark H. Jones, resigned, ending October 20, 2006. Adopted Resolution No. 36260-030303. (6-0) File #110-207 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. Council Member Carder expressed appreciation to Senator Edwards, Delegates Thomas and Woodrum, Tom Dick, Legislative Liaison, and the City Attorney for their efforts in connection with the City's 2003 Legislative Program. He advised that six key initiatives were identified and all six were passed by the legislature. File #80-137 Council Member Carder expressed appreciation to the City Manager and City Staff for their response to his inquiry regarding information on those programs that have been mandated by State and Federal Governments, but have not been funded and/or had funding reduced by the State and/or Federal governments. File #60-175 9 Council Member Dowe advised that the words "appropriate memorial" and "Dr. Martin Luther King, Jr." are not synonymous terms. He stated that there is nothing that can be named in Dr. King's honor that would be appropriate in view of the many contributions that he made for the betterment of his fellow man. He advised that his motive in offering the suggestion to name the First Street Bridge in memory of Dr. King was intended to honor the "man". File #80-102 Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., suggested that Roanoke Civic Center patrons, when ordering/purchasing tickets, be permitted to select the parking deck of their choice, which will enable the City to keep a tally of the number of persons expected to park in each parking garage. File #192 Mr. Robert Gravely, 3360 Hershberger Road, N. W., spoke with regard to flooding conditions in the City of Roanoke on Saturday, February 22. He expressed concern that the naming of the First Street Bridge in memory of Dr. King is not a befitting memorial; low wages for citizens of the City of Roanoke; and the voices of citizens are not being heard by their City government. File #66-102-175-184-237 10 12. CITY MANAGER COMMENTS: The City Manager commended City employees for their participation in Citizens Appreciation Day which was held on Saturday, March 1, at Valley View Mall. She stated that the event provided an opportunity to showcase the various services offered by the City of Roanoke. File #80-184 CERTIFICATION OF CLOSED SESSION. (6-0) The following persons were appointed/reappointed to various City Council Appointed Committees: Parks and Recreation Advisory Board File #15-67-110 James Settle for a term ending March 31, 2006. Flood Plain Committee File #110-237 Herbert C. Berding, Jr., for a term ending June 30, 2003. City Planning Commission File #15-110-200 Gilbert E. Butler, Jr., D. Kent Chrisman, and Henry Scholz for terms ending December 31, 2006. THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL FRIDAY, MARCH 7, 2003, AT 8:30 A.M., FOR THE COUNCIL'S FINANCIAL PLANNING SESSION TO BE HELD IN ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., CITY OF ROANOKE, VIRGINIA. 11 Kenneth King 03/05/2003 05:30 PM To: Mary Parker/Employees/City_of_Roanoke@City_of_Roanoke cc: Bob Bengtson/Employees/City_of_Roanoke@City of Roanoke Subject: Re: Williamson Road traffic pattern~ - - My recommendation is to modify the pavement markings to establish a center turn lane when the roadway is resurfaced. Additionally, I recommend that the area between Angell Avenue and Christian Avenue be used to demonstrate how the center turn lane can be modified to include a landscaped median and other roadway enhancements such as textured pavement in the center lane and in the pedestrian crosswalk areas can be included to calm traffic and make the roadway operate in greater compatibility with its environment. Kenneth H. King, Jr., P.E. Transportation Division Manager 1802 Courtland Road NE Roanoke, Virginia 24012 Phone (540) 853-2676 Fax (540) 853-1270 Mary Parker Mary Parker 03/04/2003 11:52 AM To: Kenneth King/Employees/City_of_Roanoke@City_of_Roanoke CC: Subject: Williamson Road traffic pattern Ken: So that I summarize your recommendation correctly in the minutes from yesterday's meeting, could you provide me with something in writing. Thanks Mary March 3, 2003 City of Roonoke Department of Housing and Neighborhood Services Room 167, Municipal Building 215 Church Avenue, $.W. Roanoke, Virginia 24011 .................... (540) 853 -~ ~_4.4_ _..(_F ~x_).. 853~597 Honorable Ralph K. Smith, Mayor Honorable Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable Rupert Cutler, Council Member Honorable Alfred Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members' of City Council: Attached please find the announcement, application and session outline for the City of Roanoke's first Leadership College. The Leadership College concept is a City Manager directive as a result of the last Director's retreat. The purpose of the leadership college is to educate Citizens about how the City of Roanoke functions and to teach best practices in leadership and community organizing. Graduates of the leadership college will become resources within their respective communities capable of advising others as they access City services and ready to lead as Citizens work to solve problems within the community. City Council, the City administration, and each department within the City are invited to do a brief presentation on their mission, key businesses, and specific services of interest to Citizens. Classes will be held at the Roanoke Higher Education Center each Tuesday from 6pm until 9pm be.~inning Tuesday, April 8th through Tuesday, May 20th. Graduation 27 .... will be held on May at 6:00pm. Council and C:ty Administration are asked to assist with the opening ,session on April 8th and the graduation on May 27th. Questions about the leadership colege should be directed to Stephen Niamke, Leadership College Coordinator, at 853-1442. Respectfully submitted, Mike Etienne Acting Director, Housing and Neighborhood Services Attachments Stephen Niamke Coordinator, Roanoke Neighborhood Partnership C: Darlene Burcham, City Manager Rolanda Russell, Assistant City Manager for Community Development George Snead, Assistant City Manager for Operations Mary F. Parker, City Clerk Jesse Hall, Director of Finance William Hackworth, City Attorney CITY OF ROANOKE LEADERSHIP COLLEGE Tuesday Evenings, 6 to 9 pm April 8 - May 27, 2003 Roanoke Higher Education Center 108 N. Jefferson Street Light Dinner Provided A UNIQUE SEVEN-WEEK COMMUNITY LEADERSHIP PROGRAM Learn how to work within your community and with city staff to improve the quality of life in your neighborhood and help promote a strong sense of community. The City of Roanoke's Leadership College is an interactive, practical, engaging series of discussions, lectures, role plays, team building, and related field work that will help you: · Learn best practices in organizing your community · Learn how to access city services · Understand city procedures · Gain basic conflict resolution skills IT'S FREE TO OUR CITIZENS BUT SPACE IS LIMITED! APPLY NOW! To register, complete an application and send or deliver it to Housing and Neighborhood Sera,ices, Room 162, 215 Church ~tvenue, Roanoke, VA 24011, or you may fax it to 853-6597. You may also register online at www. roanokegov, com/neighborhoods. If you have questions, call us at 853-1442. CITY OF ROANOKE LEADERSHIP COLLEGE APPLICATION Classes will be held Tuesday evenings from 6 to 9 pm, April 8 to May 27. There are no fees, the class is free to Citizens of Roanoke. Padicipation is the only requirement to graduate. NAME: HOME ADDRESS: TELEPHONE: (DAY) E-MAIL ADDRESS: .(EVENING) DESCRIBE YOUR COMMUNITY INVOLVEMENT AND/OR INTERESTS: WHAT IS A MAJOR ISSUE IN YOUR NEIGHBORHOOD? BRIEFLY DESCRIBE WHY YOU WISH TO PARTICIPATE IN THE LEADERSHIP COLLEGE: Registration is due by Friday, March 28, 2003. Return to Housing and Neighborhood Services, 215 Church Avenue, Room 162, Roanoke, VA 24011, or fax to 853-6597. You can also apply on line at www.roanoke,qov.com/nei,qhborhoods. If you have questions, call us at 853-1442 or e-mail us at nei.qhborhoodsC, ci.roanoke.va.us. ,.~ 0 t- O CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, $.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 28, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable William D. Bestpitch, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Fairacres The purpose of this correspondence is to provide the City Council additional information as part of its consideration of a request to endorse a resolution offered by the Roanoke Valley Preservation Foundation recognizing the amhitectural and historical significance of the Fairacres property, located at 2713 Avenham Avenue, S.W.. The site of approximately 2.5 acres contains one house of over 6,800 sq. ft. The following is a summary of the zoning status of the property: Current Zoning: RS-3 Residential Single Family District Principal Permitted Uses: Single Family detached, Day Care Homes, Day Care Facilities (Elderly), Churches/Synagogues, Parks/Playgrounds, Home Occupations *Additional Uses Permitted by Special Exception Minimum Lot Size: 5,000 Sq. Ft. Minimum Lot Frontage: 50 Ft. Maximum Lot Coverage: 35% Maximum Height: 35 Ft. II. Residential Development Potential By Right Under Current Zoning: · Use of house in its current configuration as a single family residence · Subdivision of property into RS-3 compliant lots with house in place (number limited given location of the house on the existing lot- estimated 3-6 new lots could be created) · Subdivision of property into RS-3 compliant lots with demolition of house (estimated number of lots created 14-16) III. Considerations for Resolution Proposed by Roanoke Valley Preservation Foundation: The consideration of any resolution by the City Council recognizing the 'architectural and historic significance' of the Fairacres property will not have any effect on the 'by right' development potential of the property under its current RS-3 zoning designation, including demolition of the existing structure. While no one can predict with certainty what may happen if Council were to adopt the proposed resolution, any of the following could result: Chilling any purchase interest in the site while it is currently on the market, or dampening investigation of other re-use options that may be economically viable, by giving the indication that the City is not interested in considering any other use of the property except as one single family detached structure. Potentially accelerating any interest to pursue demolition of the property in anticipation that the City might soon initiate a change of the zoning on the property to more closely reflect the sentiments contained in the resolution (Historic designation would put limitations on 'by right' demolition). Implying that the City would deny any demolition or development activity, when in fact, the support for the resolution would not affect the 'by right' development rights as noted above under the property's current zoning. Staff will be available to brief City Council on this matter or answer any questions at your informal work session during the morning of March 3, 2003. City Manager DLB:RBT:mpf CC: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk P,. Brian Townsend, Director of Planning Building and Development Figure 3 C-2 RM-1 ZONING 13 RALPH K. SMITH Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011~1594 TELEPHONE: (540) 853 2444 FAX: (540) 853-1145 March 3, 2003 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Ralph K. Smith Mayor RKS:sm H:~genda.03\Cfosed Session on Vacancies wpd Q£fice o.f the Mayor CITY OF ROAN WHEREAS, the American Red Cross was founded in 1881 by Clara Barton a, woman devoted to the needs of humanity; and WHEREAS, the Red Cross was chartered and authorized by Congress to act in times of need, providing compassionate assistance to people afflicted by personal, local or national disasters, while helping people prevent, prepare for, and respond to emergencies; and today, the mission of the American Red Cross is more relevant than ever as we confront a changing America, full of unique challenges and in a collaborative effort with the federal government and other members of the emergency planning community, the Roanoke Valley Red Cross and its partners are better able to serve the citizens of the Roanoke Valley; the heroic efforts of the first responders to the September 11, 2001, terrorist attacks became a source of strength for millions of people around the world; and WHEREAS, last year, nearly 3,000 silent heroes helped their neighbors by supporting the efforts of the Roanoke Valley Red Cross chapter, and 17,000 citizens took the time to learn lifesaving skills and more than 45,000 volunteer donors made 80,000 blood donations; and WHEREAS, the Roanoke Valley Red Cross is a leader in empoweringpeople in the Roanoke area to be ready and prepared for the unexpected; more than 100 military families received direct assistance from the Roanoke Valley Red Cross and the organization is working harder than ever to reach out to local servicemen and women as a lifeline between them and their families; and WHEREAS, compassion, courage, character and civic duty are inherent in the mission of the Red Cross to prevent and relieve human suffering; compassionate and caring people who wish to make a difference in the "Star City" and across the nation, at home and abroad, channel support through the American Red Cross. NOW, THEREFORE, I, Ralph K. Smith, Mayor of the City of Roanoke, Virginia. call upon all citizens to become partners in preparedness with local Red Cross chapters and to become active participants in advancing the noble mission of the Red Cross and, do hereby proclaim the month of March, 2003, throughout this great All-America City, as AMEPJC~N RED CROSS MONTH. Given under our hands and the Seal of the City of Roanoke this third day of March in the ATTEST: Mary F. Parker City Clerk Mayor CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com March 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Encroachment into Public Right-of-Way- Airport Sign -Tax No. 6640115 Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed encroachment into public right-of-way. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, March 17, 2003. A full report will be included in the March 17, 2003, agenda material for your consideration. DLB/SEF Respectfully submitted, City Manager C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, $.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com March 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: City-Owned Property on Municipal Road, N.E. - Tax No. 6640123 Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed conveyance of property rights. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, Mamh 17, 2003. A full report will be included in the Mamh 17, 2003, agenda material for your consideration. Respectfully submitted, City Manager DLB/SEF C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse ^. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 3, 2003 Council Members: William D. Bestpitch William Il. Carder M. Rupert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Linda F. Wyat~ The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor and Members of Council: Regarding our previous discussions concerning the position of Director of Real Estate Valuation, please know in my capacity as Chairman of the Personnel Committee, I am requesting the following actions be taken. First, Mr. Will Claytor has now made public by virtue of his letter to the Council dated February 19, 2003, his intention to retire effective July 30, 2003. Given Mr. Claytor's many years of outstanding service to the City Council and the City of Roanoke, I am asking the City Clerk per this communication to arrange an appropriate retirement function for Mr. Claytor and will work with her in this regard. Second, per Council's request, I am asking our Director of Finance per this communication to provide a brief written summary, at his convenience, for the Council relative to his plans for integrating the real estate Valuation function into his office effective August 1, 2003. Please know that during our spring meeting of the Personnel Committee when we determine salary adjustments, I trust we will consider an appropriate increase for Mr. Hall related to his increased responsibilities in assuming this function. Third, I am asking the City Attorney per this communication to prepare for Council's consideration the necessary action required for us to remove the Director of Real Estate Valuation position from being Council-appointed to be, effective August 1,2003, under the Director of Finance. HfiAgenda.03\Real Estate Valuation.wpd The Honorable Mayor and Members of the Roanoke City Council February 26, 2003 Page 2 I will certainly keep you informed on these matters as we move forward. If you have any questions about what I have just outlined, please feel free to contact me. With best personal regards, I am Sincerely, C. Nelson Harris, Chair Personnel Committee CNH:sm CC: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Troy A. Harmon, Municipal Auditor Mary F. Parker, City Clerk Willard N. Claytor, Director of Real Estate Valuation H:~Agenda.03\Real Estate Valuation.wpd MARY Ir. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us March 7, 2003 File #216 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Alison S. Blanton, President Roanoke Valley Preservation Foundation 1701 Arlington Road, S. W. Roanoke, Virginia 24015 Dear Ms. Blanton: I am enclosing copy of Resolution No. 36249-030303 recognizing the architectural and historic significance of the Fairacres property located at 2713 Avenham Avenue, S. W. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc: Charles H. Osterhoudt, Attorney, Osterhoudt, Prillaman, NaR, Helscher, Yost, Maxwell and Ferguson, P.L.C., P. O. Box 20487, Roanoke, Virginia 24018-0049 Darlene L. Burcham, City Manager Robert B. Townsend, Director, Planning, Building and Development N:~CKJSl\Mar3.03corres.wpd IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 3rd day of It. arch, 2003. No. 36269-030303. A RESOLUTION recognizing the architectural and historic significance of the Fairacres property. WHEREAS, the Roanoke Valley Preservation Foundation was founded in 1985 as a valley-wide non-profit preservation organization for the purpose of promoting the preservation of the historic, natural, and cultural resources of the Roanoke Valley; WHEREAS, the goals of the Foundation are to promote an awareness of and appreciation for our significant resources, encourage their protection, provide technical assistance to achieve their protection, and develop broad-based community support for their preservation; WHEREAS, the property known as Fairacres at 2713 Avenham Avenue, S.W., in the City of Roanoke was constructed in 1912 by William C. Stephenson, Sr., a founding citizen of the City and prominent business leader who promoted the development of Roanoke in the early 20th century; WHEREAS, the Virginia Department of Historic Resources determined Fairacres to be eligible for listing on the Virginia Landmarks Register and the National Register of Historic Places in recognition of its significance in architecture, landscaping, and history as it relates to the Stephenson family and their role in the early development of Roanoke; H:kRES OLUTIONS~R-FA1RACKES021 $03.DOC WHEREAS, the Foundation has recognized Fairacres as a significant resource in the Roanoke Valley, but threatened with demolition, by its inclusion in its 2002 Endangered Sites List; and WHEREAS, Council desires to join the Foundation in recognizing the architectural and historic significance of the Fairacres property. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council hereby joins the Roanoke Valley Preservation Foundation in recognizing the architectural and historic significance of the Fairacres property. ATTEST: City Clerk. FEB-18-2003 12:5d OSTERHOUDT PRILLAMAN NATT 540 ??2 0126 P.02 Phone: ($40)725-8185 Fax: (~40) 7724)126 Febroary 18, 2003 VIA FACSIMILE - 853-1140 Honorable Mayor and Members Roanoke City Council Attn: City Clerk Dear Mayor and Members: I write as attorney for thc Roanoke Comacil of Garden Clubs, Inc., the owner of property located at 2713 Avenham Avenue, SW in the City of Roanoke, Virginia. This property is sometimes known as "Fairacres". The Council has learned, through a newspaper a~icle, that an organization apparently known as "The Roanoke Valley Preservation Foundation" will ask Roanoke City Cotincil today to recognize the historical significance of the described property. If Council is to entertain consideration of such mi action, the owner would ask that thc matter be deferred and that it, as the owner, receive notice of when such a matter will be considered. i am confident that City Council's sense of fair play and duc process will insure that this matter will not be considered without better public notice. Very truly yours, OSTE~tC~, PRILLAMAN,~ATT, HELSCHBR, CHO/dlc pc: Maureen Hurst TnTAI P.~P RALPH K. SMITH Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 February18, 2003 Council Members: William D. Bestpitch William H. Carder M. Rupert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Linda F. Wyatt The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Smith and Members of Council: We jointly sponsor a request of the Roanoke Valley Preservation Foundation for endorsement by Council of a resolution recognizing the architectural and historic significance of the Fairacres property located at 2713 Avenham Avenue, S. W., at the regular meeting of City Council on Tuesday, February 18, 2003, at 2:00 p.m. Sincerely, William D. Bestpitch Council Member Council Member WDB:WHC:sm pc: Darlene L. Burcham, City Manager N:~CKSMI~.GENOA 03~COQNCIL FORM LETTER FOR AGENDA ITEMS DOC 02/11/03 TUE 16:09 FAX 540 345 5625 HILL STUDIO ~001 ROANOKE Vat .t PILE SERVATION FO~ February 11, 2003 Ms. Mary F. Parker Clerk Roanoke City Council 215 Church Avenue, S.W. Room 456 Roanoke, VA 24011 RE: Fairacres Dear Ms. Parker: The Roanoke Valley Preservation Foundation requests to )e placed on the agenda of the Roanoke City Council meeting scheduled for 2:00 Tuesd~ y, February 18, 2003 under "Petitions and Communications." We are requesting Cou ~cil's endorsement ora resolution recognizing the architectural and historic signif cance of the Fairacres property at 2713 Avenham Avenue, S.W. in the City of Roanoke. , 2ouncil members Bill Bestpitch and Bill Carder have agreed to endorse this request. I will forward a copy of the resolution tomorrow to be included in the Council packet.,. Thank you for your assistance. Sincerely, Alison S. Blanton P.O. Box 1558 · Roanoke, Virginia 24007 02/13/05 TItU 10:13 FAX 540 345 5625 HILL STUDIO OO2 A RESOLUTION PRESENTED BY THE ROANOKE V aLLEY PRESERVATION FOUNDATION IN RECOGNITION OF THE SIONIFIC ~ICE O1: FAIRACRES To be presemed to the Roanoke City Council on February 18, 2003 WHEREAS the Roanoke Valley Preservation Foundation was founded in 1985 as a valley-wide non-profit preservation organization for the p~trpose of promoting the preservation &the historic, natural, and cultural resources of the Roanoke Valley; and WHEREAS the goals of the Foundation are to promote an awareness of and appreciation for our significam resources, encourage their protection, p ~ovide technical assistance to achieve their protection, and develop broad-based commu: lity support for their preservation; and . WHEREAS the property known as Fairacres at 2713 Ave~ ham Avenue, S.W. in the City of Roanoke was constructed in 1912 by William C. Steph{ nson, Sr., a founding citizen of the City and prominent business leader who promoted the tevelopment of Roanoke in the early 20m century; and WHEREAS the Virginia Department of Historic Resource ~ determined Falracres eligible for listing on the Virginia Landmarks Register and the Nat onal Register of Historic Places in recognition of its significance in architecture, lan tscaping, and history as it relates to the Stephenson family and their role in the early, levelopment of Roanoke, and WHEREAS the Foundation recognized Falracres as a signi ficant resource in the Roanoke Valley that was threatened with demolition by its inclusion in our 2002 Endangered Sites List; CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 8532333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com March 3, 2003 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: I would like to sponsor a request from Dr. E. Wayne Harris, Superindent of City Schools, in which Scott Meadows, Coordinator of Marketing for the Schools, will brief on a school program at the regular meeting of City Council on Monday, March 3, 2003. DLB:sm c: City Attorney Director of Finance City Clerk Respectfully submitted, Darlene L. Burnham City Manager Roanoke CITY CLERK'03 FEB PO n~C-8 City Public Schools Office of the Superintendent · P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 February 18, 2003 Ms. Mary F. Parker, Clerk City of Roanoke 215 Church Avenue, SW, Room 456 Roanoke, Virginia 24011 Dear Ms. Parker: Roanoke City Public Schools is appreciative of the opportunities we have had in the past to present instructional programs at City Council meetings. The superintendent would like to present an update regarding the division's English Language Learners Program at the afternoon session of the March 3, 2003, City Council meeting. Dr. Harris envisions the presentation to last 15 minutes. Please call me at 853-1656 or e-mail me at xmc, adowx(~i~rormoke, kl_?. *'~. zt.¥ if you have any questions or need additional information. Sincerely, Scott Meadows, Coordinator Marketing and Community Engagement Excellence in Education MARY F. PARKER, CMC City Clerk CITY OF ROANOKF OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkl~ci.roanoke.va.us March 7, 2003 File #188-237-410 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Michael M. Cline, State Coordinator Virginia Department of Emergency Management 10501 Trade Court Richmond, Virginia 23236-3713 Dear Mr. Cline: I am enclosing copy of Resolution No. 36251-030303 confirming the declaration of a local flooding emergency in the City of Roanoke; conferring emergency powers in the City Manager as Director of Emergency Management; authorizing the City Manager to make application for Federal and State public assistance to deal with such emergency; designating a fiscal agent and an agent for submission of financial information for the City; and calling upon the Federal and State governments for assistance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003 Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosure pc; Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Wanda B. Reed, Coordinator, Emergency Management HSAgenda.03\March 3, 2003 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of March, 2003. No. 36251-030303. A RESOLUTION confirming the declaration of a local flooding emergency; conferring emergency powers in the City Manager as Director of Emergency Management; authorizing the City Manager to make application for Federal and State public assistance to deal with such emergency; designating a fiscal agent and an agent for submission of financial information for the City; and calling upon the Federal and State governments for assistance. WHEREAS, the Council of the City of Roanoke finds that the City has sustained a disaster because of flooding which began February 22, 2003, and which resulted in the loss of life, substantial property damage and significant costs to the City in dealing with the effects of this disaster; WHEREAS, pursuant to the provisions of §44-146.21, Code of Virginia, on February 25, the City Manager declared a local emergency commencing on February 22, 2003, which Council must confirm at its next regularly scheduled meeting, or at a special meeting within fourteen days of such declaration; and WHEREAS, a condition of extreme peril to life and property existed which necessitated the declaration of the existence of an emergency. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Council confirms that an emergency existed throughout the City commencing February 22, 2003. 2. The Council hereby ratifies and confi,ms that, during the period of the emergency confirmed by this resolution, the City Manager, as Director of Emergency Management, possessed and held those powers, functions and duties prescribed by the Code of Virginia (1950), as amended, the City of Roanoke Charter of 1952, the Code of the City of Roanoke (1979), as amended, and the Emergency Operations Plan approved by this Council, in order to further the public health, safety and welfare, address the needs of the people of the City of Roanoke, and mitigate the effects of such emergency. 3. The City Manager is hereby authorized for and on behalf of the City to execute applications for Federal and State public assistance as is necessary and property to meet this emergency and to provide to Federal and State agencies for all matters relating to Federal and State disaster assistance the assurances and agreements required by the Federal Emergency Management Agency and other agencies of the State and Federal government. 4. Jesse A. Hall, the City's Director of Finance, is hereby designated as the City's fiscal agent to receive, deposit and account for Federal and State funds H:'~lEASURESh'-confirmingfloodemergency. 1 .doc made available to the City to meet the emergency declared by this resolution,, and is hereby designated as the City agent for executing and submitting appropriate documentation and information regarding Federal and State reimbursement for this emergency. 5. The Council calls upon the Federal and State governments to take steps to afford to the City of Roanoke and to the persons and business concerns and other organizations and agencies suffering injury and damage from this disaster . such public aid and assistance as is necessary and proper to meet this emergency. 6. The City Clerk is directed to forward an attested copy of this resolution to the State Coordinator of Emergency Management. ATTEST: City Clerk. H :WIEASURESh--confirmingfloodemergency. 1 .doc MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telcphon~: (540) 853-2541 Fax: (540) 853-1145 E-mail: ¢lcrk~¢i.roanoke.v a~us March 7, 2003 File #188-237-410 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assismnt City Clerk Michael M. Cline, State Coordinator Virginia Department of Emergency Management 10501 Trade Court Richmond, Virginia 23236-3713 Dear Mr. Cline: I am enclosing copy of Resolution No. 36250-030303 confirming the declaration of a local snow emergency in the City of Roanoke; conferring emergency powers in the City Manager as Director of Emergency Management; authorizing the City Manager to make application for Federal and State public assistance to deal with such emergency; designating a fiscal agent and an agent for submission of financial information for the City; and calling upon the Federal and State governments for assistance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003 MFP:mh Sincerely, Mary F. Parker, CMC City Clerk Enclosure pc: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Wanda B. Reed, Coordinator, Emergency Management H:~Agenda.03\March 3, 2003 correspondence.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of March, 2003. No. 36250-030303. A RESOLUTION confirming the declaration of a local snow emergency; conferring emergency powers in the City Manager as Director of Emergency Management; authorizing the City Manager to make application for Federal and State public assistance to deal with such emergency; designating a fiscal agent and an agent for submission of financial information for the City; and calling upon the Federal and State governments for assistance. WHEREAS, the Council of the City of Roanoke finds that the City has sustained a disaster because of a snow event which began at 7:00 p.m., February 15, 2003, and ended at 7:00 p.m., February 17, 2003, and which resulted in significant costs to the City in dealing with the effects of this disaster; WHEREAS, pursuant to the provisions of §44-146.21, Code of Virginia, on February 25, the City Manager declared a local emergency commencing at 7:00 p.m. on February 15, 2003, and ending at 7:00 p.m., February 17, 2003, which Council must confirm at its next regularly scheduled meeting, or at a special meeting within fourteen days of such declaration; and WHEREAS, a condition of extreme peril to life and property existed which necessitated the declaration of the existence of an emergency. H:XMEASURESXr-confirmingsnowemergency. 1 .doc THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Council confirms that an emergency existed throughout the City commencing at 7:00 p.m., February 15, 2003, and ending at 7:00 p.m., February 17, 2003. 2. The Council hereby ratifies and confirms that, during the period of the emergency confim~ed by this resolution, the City Manager, as Director of Emergency Management, possessed and held those powers, functions and duties prescribed by the Code of Virginia (1950), as amended, the City of Roanoke Charter of 1952, the Code of the City of Roanoke (1979), as amended, and the Emergency Operations Plan approved by this Council, in order to further the public health, safety and welfare, address the needs of the people of the City of Roanoke, and mitigate the effects of such emergency. 3. The City Manager is hereby authorized for and on behalf of the City to execute applications for Federal and State public assistance as is necessary and property to meet this emergency and to provide to Federal and State agencies for all matters relating to Federal and State disaster assistance the assurances and agreements required by the Federal Emergency Management Agency and other agencies of the State and Federal government. H:LMEASURESXr-confirmingsnowcmergency. 1 .doc 4. Jesse A. Hall, the City's Director of Finance, is hereby designated as the City's fiscal agent to receive, deposit and account for Federal and State funds made available to the City to meet the emergency declared by this resolution, and is hereby designated as the City agent for executing and submitting appropriate documentation and information regarding Federal and State reimbursement for this emergency. 5. The Council 'calls upon the Federal and State governments to take steps to afford to the City of Roanoke and to the persons and business concerns and other organizations and agencies suffering injury and damage from this disaster such public aid and assistance as is necessary and proper to meet this emergency. 6. The City Clerk is directed to forward an attested copy of this resolution to the State Coordinator of Emergency Management. ATTEST: City Clerk. H :WiEASURESXr-confirmingsnowernergency. 1 .doc CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) KKq,-113B CityWeb: www,romnokegov.com Mamh 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Emergency Declarations for Snow and Flood Events Background: On February 24, 2003, the City was notified by the Virginia Department of Emergency Management that the Governor had declared a State of Emergency for snow removal due to expenses incurred by the Virginia Department of Transportation. Once a State of Emergency has been declared, localities responsible for their own snow removal efforts are eligible to apply for public assistance. If approved, the City would be eligible for snow removal for a 48 hour period including such activities as plowing, cleaning sidewalks and chemicals. This 48 hour period will cover from February 15, 2003 at 7:00 p.m. through Monday, February 17, 2003 at 7:00 p.m. Costs claimed for this period totaled $107,798.27. In addition, the City experienced a flood event commencing on Saturday, February 22, 2003 which has resulted in both public and private damage and significant cost to the City in dealing with the impact of this emergency. An initial estimate of cost for this event includes $1,031,100 in damage to public property and $1,322,500 in damage to homes and businesses. These estimates are subject to change as findings are updated and insurance estimates are received. Damage estimates, the slow economy, and reductions in state funding limit the City's ability to cover the cost of expenses resulting from these events. On February 25, I declared emergencies to exist for both of these events based on information received by the Virginia Department of Emergency Management. Considerations: Declaration of a local emergency does not automatically guarantee that State and Federal financial assistance will be provided. The Governor will make a decision on whether or not to request federal assistance, once state-wide damage estimates are received. Recommended Action: City Council, through separate Resolutions, confirm the City Manager's action declaring local emergencies to exist for snow for the period February 15 through February 17, 2003 and for a flood commencing on February 22, 2003. Respectfully submitted, Darlene L. Burbf-~am City Manager DLB:WBR:de C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Wanda B. Reed, Coordinator of Emergency Management CM03-0047 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) $53-2541 Fax: (540) 853-1145 E-mail: clerk~ci.ronnoke.va.us March 7, 2003 File #28-107 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Thomas V. Anderton, Business Manager, Sheilco, L.L.C. 215 Market Street, S. E. Roanoke, Virginia 24011 Dear Mr. Anderton: I am enclosing two copies of Ordinance No. 36252-030303 granting a revocable license to permit the encroachment of an awning at a minimum height above the sidewalk of nine feet, extending approximately 40 inches into the public right-of-way of Kirk Avenue and extending approximately 48 inches into the public right-of-way of Market Street, S. E., from property bearing Official Tax No. 4010902, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003, and is in full force and effect upon its passage. Please note the recordation and insurance requirements on page 2 of the ordinance. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc~ Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator H:\Mar3.03corres,wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of Ymrch, 2003. ~o. 36252-030303. AN ORDINANCE granting a revocable license to permit the encroachment of an awning at a minimum height above the sidewalk of nine (9) feet, extending approximately forty (40) inches in the public right-of-way of Kirk Avenue and extending approximately forty-eight (48) inches in the public right-of-way of Market Street, S.E., from property beating Official Tax No. 4010902, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Permission is hereby granted the property owner, Shellgo, L.L.C. ("Licensee") of the property b earing Official Tax No. 4010902, otherwise known as 216 Market St., S .E., within the City of Roanoke, to permit the encroachment of an awning extending approximately forty (40) inches in the public right-of-way of Kirk Avenue and extending approximately forty-eight (48) inches in the public right-of-way of Market Street, S.E., as more fully described in a letter to City Council dated March 3, 2003. 2. Such license, granted pursuant to § 15.2-2010, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke and subject to all the limitations contained in § 15.2-2010. 3. It shall be agreed by the Licensee that, in maintaining such encroachment, the Licensee and its grantees, assignees, or successors in interest shall agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment in the public right-of-way. 4. The tenant of licensee, its grantors, assigns or successor in interest shall for the duration of this license maintain on file with the City Clerk's Office evidence of insurance coverage in the amounts not less than $1,000,000.00. This insurance requirement may be met by either homeowner's insurance or commercial general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, employees, agents and volunteers as additional insureds, and an endorsement by the insurance company naming the City as an additional insured must be received within thirty (30) days. The certificate shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke. 5. The City Clerk shall transmit an attested copy of this ordinance to Shellco, L.L.C., 216 Market Street, S.E., Roanoke, Virginia 24011. 6. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by the Licensee, has been admitted to record, at the cost of the Licensee, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 above is on file in the Office of the City Clerk. 7. Pursuant to the provisions of § 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this day of , Shellco, L.L.C. By: Its COMMONWEALTH OF VIRGINIA § To-Wit: The foregoing instrument was acknowledged before me in my jurisdiction aforesaid this day of , , by , the of Shellco, L.L.C. My Commission expires: Notary Public CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com March 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Encroachment into Public Right-of-Way - Awning at 216 Market Street, SE -Tax No. 4010902 Shellco, LLC, owner of 216 Market Street, SE, located at the corner of Market Street and Kirk Avenue, has requested permission to retain awnings that encroach into the public rights-of-way of both Market Street and Kirk Avenue. The revocable encroachments will extend approximately forty (40) inches into the right-of- way of Kirk Avenue and approximately forty-eight (48") inches into the right-of-way of Market Street, at a minimum height above the sidewalk of nine feet (9'). See Attachments #1 and #2. The right-of-way of Kirk Avenue at this location is approximately twenty-five (25') feet in width, and the right-of-way of Market Street at this location is approximately fifty (50') feet in width. Liability insurance and indemnification of City by the applicant shall be provided as specified in the attached exhibit, subject to approval of the City's Risk Manager. See Attachment #3. Recommended Action(s): Council adopt an ordinance, to be executed by the property owner, and recorded in the Clerk's office of the Circuit Court for the City of Roanoke, granting a revocable license to the property owner of 216 Market Street, to allow the awnings that encroach into the rights- of-way of both Market Street and Kirk Avenue to remain. Respectfully submitted, Darlene L. Burnham City Manager DLB/SEF Attachments C: William M. Hackworth, City Attorney Mary F. Parker, City Clerk Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator Thomas V. Anderton, 215 Market Street, SE, Roanoke, VA CM03-00033 Attachment #1 Attachment #2 Attachment #3 INSURANCE REQUIREMENTS FOR ENCROACHMENTS IN RIGHT-OF-WAY COMMERCIAL Owner shall obtain liability insurance coverage with respect to claims arising out of the subject matter of this agreement. The amount of such insurance shall not be less than: A. General Aggregate $1,000,000 B. Products - Completed/Operations Aggregate $1,000,000 C. Personal and Advertising Injury $1,000,000 D. Each Occurrence $1,000,000 Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Owner shall name the City, its officers, agents, employees, and volunteers as additional insured as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of-way. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 7, 2003 File #282-472 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36253-030303 authorizing the City Manager to review and approve a Printer Cartridge Recycling Program developed by the City of Roanoke's Departmental Environmental Representatives Team; authorizing the City Manager to provide for the assignment or designation of funds due to the City from the recycling entity that receives the printer cartridges to be sent to the Clean Valley Council, Inc., as a contribution from the City, subject to certain conditions; and authorizing the City Manager to take such further action and to execute and provide such documents as may be necessary to implement the program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003 Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Ann D. Masters, Executive Director, Clean Valley Council, Inc., P. O. Box 523, Roanoke, Virginia 24003-0523 Jesse A. Hall, Director of Finance Paul J. Truntich, Environmental Administrator N:~CKJS 1 \Mar3.03corres.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of March, 2003. No. 36253-030303. A RESOLUTION authorizing the City Manager to review and approve a Printer Cartridge Recycling Program that has been developed by the City of Roanoke's Departmental Environmental Representatives Team; authorizing the City Manager to provide for the assignment or designation of funds due to the City from the recycling entity that receives the printer cartridges be sent to the Clean Valley Council, Inc., as a contribution from the City, subject to certain conditions; and authorizing the City Manager to take such further action and to execute and provide such documents as may be necessa.,y to implement this program. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized to review and approve the Printer Cartridge Recycling Program developed by the City of Roanoke's Departmental Environmental Representatives Team, as further explained in the City Manager's letter to Council dated March 3, 2003, and to make any changes and/or modifications to such program as the City Manager deems appropriate. 2. The City Manager is authorized to provide for the assignment and/or designation of any checks or amounts due the City from the recycling entity that receives the printer cartridges so that such amount may be sent directly to the Clean Valley Council, Inc., as a contribution, subject to the periodic review of the program by the City Manager to determine if the funds being generated by this program reach an amount higher than currently expected, which is $500 annually. If the expected amount is exceeded, the City Manager may consider recommendations from the City of Roanoke's Departmental Environmental Representatives Team regarding other organizations that may be provided a portion of the amounts generated by the program, or determine if the funds generated should be retained by the City. H:\Measures\printer cartridge recycling program.doc 3. The City Manager is also authorized to take such further action and to exeCUte and provide such documents as may be necessary to implement and/or modify the provisions of the Printer Cartridge Recycling Program referred to in the City Manager's letter to Council dated March 3, 2003, including any necessary actions or documents relating to the program or the designation and distribution of funds generated by such program. A'I-I'EST: City Clexk. H:\Measures\printer cartridge recycling program.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telepho~ae: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com Mamh 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Recycling of Printer Cartridges The City of Roanoke's Departmental Environmental Representatives Team is implementing a program to recycle used cartridges from the printers, fax machines and copiers owned by the City. Arrangements for recycling the cartridges have been coordinated with the Recycling Center located in Franklin, Tennessee. The Recycling Center has sent the City, free of charge, envelopes and boxes to ship used cartridges to their facility postage paid. In return, the Recycling Center will pay a small amount, between $0.50 and $5.00 per item depending upon the size and type, for the cartridges that are received. The Recycling Center has developed equipment that processes the cartridges and refills them for resale. These "remanufactured" cartridges are available under several brand names through most office supply companies. While the Team members wish to implement the recycling program, receiving and handling checks for such small amounts will be cumbersome for the City. Therefore, the Team would like to designate these checks be sent to the Clean Valley Council as a contribution. The executive director and staff of the Clean Valley Council support this program and would gladly accept the contributions. The checks will be sent directly from the Recycling Center to the Clean Valley Council. Total annual contributions to the Clean Valley Council are not expected to exceed $500. The program will be evaluated by the Departmental Environmental Representatives Team annually to track its success. If the amount contributed is higher than expected, the Team will consider whether to include other organizations for this donation or to retain the funds for City operations. Recommended Action: Authorize the City Manager to approve the printer cartridge program as developed by the Departmental Environmental Representatives Team members and approve sending the payment for the recycled cartridges as contributions to the Clean Valley Council. Respectfully submitted, City Manager DLB:mpc C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Paul J. Truntich, Environmental Administrator CM03-00042 CIT OF ROANOKE Off~ce of the City Clerk Mary F. Parker, CMC City Clerk March 7, 2003 File #60-188-236 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36256-030303 designating the City Manager as the City of Roanoke's agent for the purposes of the National Domestic Preparedness Office Grant Program(s) administered by the Commonwealth of Virginia. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003 Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police N:\CKJSl~Mar3.03corres.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of Plarch, 2003. lqo. 36256-030303. A RESOLUTION designating the City of Roanoke's agent for the purposes of the National Domestic Preparedness Office Grant Program(s) administered by the Commonwealth of Virginia. BE IT RESOLVED BY the Council of the City of Roanoke, Virginia as follows: 1. That Darlene L. Burcham, the City Manager, is hereby authorized to execute for and in behalf of the City of Roanoke, a public entity established under the laws of the Commonwealth of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s); and 2. That, the City of Roanoke, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes its agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. Passed and approved this 3rd day of March ~ 2003. ATTEST: City Clerk. I, Mary F. Parker, duly appointed and City Clerk of the City of Roanoke, do hereby certify that the above is a true and correct copy of a Resolution passed and approved by the Council for the City of Roanoke, Virginia, on the 3rd day of l. larch _, 2003. Date; Mary F. Parker, CityClerk SEAL H:\AMI~C~Cn~ l~o~rams grant thc4r ~esolulion.doc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk March 7, 2003 File #60-188-236 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36255-030303 authorizing acceptance of the Commonwealth of Virginia Department of Emergency Management Grant by the U. S. Department of Justice Equipment Grant Program, in the amount of $71,453.10, and authorizing execution of any required documentation on behalf of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003 Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police N:~CK J S l\Mar3.03corres.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of lemrch, 2003. lqo. 36255-030303. A RESOLUTION authorizing the acceptance of the Commonwealth of Virginia Department of Emergency Management Grant by the U.S. Department of Justice Equipment Grant Program and authorizing the execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the offer made to the City by the Commonwealth of Virginia Department of Emergency Management in the amount of $71,453.10, such grant being more particularly described in the letter of the City Manager, dated March 3, 2003, upon all the terms, provisions, and conditions relating to the receipt of such funds. 2. The City Manager and the City Clerk, are hereby authorized to execute, seal and attest, respectively, the grant agreement and all necessary documents required to accept this grant, including any documents providing for indemnification from the City that may be required for the City's acceptance of this grant, all such documents to be approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Commonwealth of Virginia Department of Emergency Management in connection with the City's acceptance of this grant. ATTEST: City Clerk. H:Wleaeures~emergency management grant 2003.doc CITY OF R O/INOKE Office of the City Clerk Mary F. Parker, CMC City Clerk March 7, 2003 File #60-188-236 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36254-021803 amending and reordaining certain sections of the 2002-03 Grant Fund Appropriations, providing for appropriation of $71,453.10, in connection with acceptance of a grant from the Virginia Department of Emergency Management by the U. S. Department of Justice Equipment Grant Program to assist Virginia localities in response to weapons of mass destruction incidents; and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police Barry L. Key, Director, Office of Management and Budget N:\CKJS 1 \Mar3.03corres.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of March, 2003. No. 36254-030303. AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2002-2003 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety $ 2,860,616 VDEM (1-4) ............................................................................................... 71,453 Revenues Public Safety $ 2,860,616 VDEM (5-8) ................................................................................................ 71,453 1) VDEM1999 2) VDEM 2O00 3) VDEM 2001 4) VDEM 2OO2 5) State Grant Receipts 1999 6) State Grant Receipts 2000 7) State Grant Receipts 2001 8) State Grant Receipts 2002 (035-640-3500-3500) $ 3,778 (035-640-3500-3501) 11,001 (035-640-3500-3502) 11,269 (035-640-3500-3503) 45,405 (035-640-3500-3500) 3,778 (035-640-3500~3501) 11,001 (035-640-3500-3502) 11,269 (035-640-3500-3503) 45,405 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (~40) 853-2333 Fax: (540) 853-1138 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr. Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Commonwealth of Virginia Department of Emergency Management Grant Background: The purpose of the U. S. Department of Justice Equipment Grant Program is to assist Virginia localities in preparation for their response to weapons of mass destruction incidents. The Commonwealth of Virginia Department of Emergency Management (VDEM) is the designated state agency charged to manage these grants. The Department of Justice Grants are intended to allow local governments to pumhase response equipment that the locality identifies as needed. The funding is restricted to the pumhase of equipment from a specified and limited number of commodity areas. Personal protective equipment for police officers will be purchased with these funds. The grant funds are being awarded retroactive to 1999 through 2002. The total amount of funding allocated to Roanoke is as follows: GRANT AWARD AMOUNT FUNDS MUST BE OBLIGATED BY 1999 Grant $ 3,777.72 2000 Grant $ 11,000.96 2001 Grant $ 11,269.10 2002 Grant $ 45,405.31 March 23, 2003 July 31,2004 July 31,2004 July 31,2004 TOTAL AWARD: $ 71,453.10 The Honorable Mayor and Members of City Council March 3, 2003 Page 2 These funds do not require any local match. The application for the drawdown of these grant funds requires the execution by the governing body of the City of Roanoke of the Designation of Applicants Agent Resolution (attachment). Recommended Action: Accept the VDEM grant described above and authorize the City Manager to execute the grant agreement and any related documents. Appropriate State grant funds of $71,453 with a corresponding revenue estimate in accounts established by the Director of Finance in the Grant Fund. Respectfully submitted, City Manager DLB:fjd Attachment C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda Russell, Assistant City Manager A. L. Gaskins, Chief of Police CM03-00043 DESIGNATION OF APPLICANTS AGENT RESOLUTION BE IT RESOLVED BY OF OF' THAT (Govcmln~ Body) (Public Entity) (Name of IncumbcnO (Official Position) Is hereby authorized to execute for and in behalf of , a public entity established under ~hc laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal £mancial assistance under the OJP, National Domestic Prcpascdncse Office Grant Program(s), administered by the Commonwealth of Virginia. a public entity established trader the laws ofthe Commonwealth of Virginia, hereby authorizes its agent to provide to the Commonwealth and to the Office ofJustJ~ · Programs (OJP) for all matters pertaining to such Federal financial assistance an), and all information pertaining to these Orants as may bc requested. Passed and approved this day of .20 (Name and ~qle) CERTIFICATION I, , duly appointed and o~ (name) crib) (~tiW} Resolution passed and approved by the · , do hereby certl~ that the above is a a.ue and correct copy of a (Governing Body) of (Public Emir/) Oe ~e Day of 20 (Official Posilioa) (signature) VDEM - O/P GRANT DAA, REV 2. I CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk March 7, 2003 File #184 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36257-030303 extending certain pay benefits to full-time City employees who incur injuries arising out of and in the course of their employment; and repealing Resolution No. 4748, adopted February 28, 1936, and Resolution No. 34671-020700, adopted February 7, 2000. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003 Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Jesse A. Hall, Director of Finance Kenneth S. Cronin, Director, Human Resources N:\CKJSl\Mar3,03corres.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of March, 2003. No. 36257-030303. A RESOLUTION extending certain pay benefits to full-time City employees who incur injuries arising out of and in the course of their employment; and repealing Resolution No. 4748, adopted February 28, 1936, and Resolution No. 34671-020700, adopted February 7, 2000. WHEREAS, Resolution No. 4748, adopted February 28, 1936, granted pay benefits to only certain City employees who were absent from employment on account of personal injuries received in the line of duty for up to sixty (60) days; WHEREAS, Resolution No. 34671-020700, adopted February 7, 2000, repealed Resolution No. 4748, adopted February 28, 1936, and granted pay benefits to all full-time City employees who are absent from employment on account of personal injuries received in the line of duty for up to six (6) months; WHEREAS, City Council wishes to correct certain inequities which may arise, and which have arisen, under Resolution No. 34671-020700, adopted February 7, 2000, and to make such corrections effective February 7, 2000; and WHEREAS, City Council wishes to repeal Resolution Nos. 4748, adopted February 28, 1936, and 34671-020700, adopted February 7, 2000. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is authorized to approve supplemental pay for any full-time City employee who receives a bodily injury arising out of and in the course of his or her employment with the City of Roanoke, and who as a result of such injury receives temporary disability benefits pursuant to the Workers' Compensation Act. In general, the City Manager may authorize supplemental pay under such circumstances during only the first twenty-six (26) weeks after the date of injury, and such supplemental pay may continue until either the end of the twenty-six (26) week period, or until such employee is able to return to duty, whichever occurs first. If an employee, after having received supplemental pay during the aforesaid twenty-six (26) week period, and after returning to full or modified duty with the City of Roanoke, becomes once again unable to perform full or modified duty with the City of Roanoke during the twenty-six (26) week period as a result of such injury, the City Manager may authorize supplemental pay while the employee is absent from work until the end of the twenty-six (26) week period, or until the employee is able to return to duty, whichever occurs first. However, the above notwithstanding, if at any time an employee is unable to return to full or modified duty with the City of Roanoke due to surgery necessitated by the injury, the City Manager may authorize supplemental pay upon the employee's absence from work and such supplemental pay may continue until the employee is otherwise no longer eligible to receive supplemental pay pursuant to this measure. 2. The amount of supplemental pay authorized by this measure shall be an amount equal to the difference between the employee's regular base pay with the City of Roanoke and any temporary disability benefits paid to the employee pursuant to the Workers' Compensation Act. 3. In no case shall any employee receive supplemental pay authorized by this measure for a total period of time greater than twenty-six (26) weeks for any single injury. 4. Upon the expiration of eligibility for supplemental pay authorized by this measure, or upon the termination of an employee's employment with the City of Roanoke, workers' compensation benefits shall be paid as required by the Workers' Compensation Act. 5. The provisions of this measure shall apply to any employee who sustained a bodily injury arising out of and in the course of his or her employment with the City of Roanoke on or after February 7, 2000. 6. Resolution No. 4748, adopted February 28, 1936, and Resolution No. 34671- 020700, adopted February 7, 2000, are hereby repealed. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com Mamh 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Workers' Compensation Supplemental Pay Inequities Background: Council adopted Resolution No. 4748 on February 28, 1936, which granted pay benefits to only certain City employees who were absent from employment on account of personal injuries received in the line of duty for up to sixty (60) days. On February 7, 2000, Council repealed Resolution No. 4748 and adopted Resolution No. 34671-020700 which granted pay benefits to all full-time City employees who are absent from employment on account of personal injuries received in the line of duty for up to six (6) months. An unanticipated result of this resolution occurs when an employee is injured on the job, receives conservative medical treatment, but is later required to undergo surgery as part of the medical care. In these rare cases, the employee may not benefit from the full period of supplemental pay. Considerations: These inequities can be addressed by repealing Resolution Nos. 4748 and 34671-020700 and adopting a new resolution which authorizes the City Manager to approve supplemental pay for any full-time City employee who receives a bodily injury arising out of and in the course of his or her employment with the City of Roanoke, and who as a result of such injury receives temporary disability benefits pursuant to the Workers' Compensation Act. In general, the City Manager may authorize supplemental pay under such circumstances during only the first twenty-six (26) weeks after the date of injury, and such supplemental pay may continue until either the end of the twenty-six (26) week period, or until such employee is able to return to duty, whichever occurs first. If an employee, after having received supplemental pay during the twenty-six (26) week period, and after retuming to full or modified duty with the City of Roanoke, becomes once again unable to perform full or modified duty with the City of Roanoke during the twenty-six (26) week period as a result of such injury, the City Manager may authorize supplemental pay while the employee is absent from work until the end of the twenty-six (26) week period, or until the employee is able to return to duty, whichever occurs first. However, the above notwithstanding, if at any time an employee is unable to return to full or modified duty with the City of Roanoke due to surgery necessitated by the injury, the City Manager may authorize supplemental pay upon the employee's absence from work, and this supplemental pay may continue until the employee is otherwise no longer eligible to receive supplemental pay pursuant to this measure. The amount of supplemental pay authorized by this measure shall be an amount equal to the difference between the employee's regular base pay with the City of Roanoke and any temporary disability benefits paid to the employee pursuant to the Workers' Compensation Act. In no case shall any employee receive supplemental pay authorized by this measure for a total period of time greater than twenty-six (26) weeks for any single injury. Recommended Action: Repeal Resolution Nos. 4748 and 34671-020700 and adopt a new resolution, retroactive to February 7, 2000. Respectfully submitted, City Manager DLB:gaa C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance CM03-0031 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk March 7, 2003 File #20-60-122-192-316 Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 36258-030303 amending and reordaining certain sections of the 2002-03 General and Capital Projects Funds Appropriations, providing for appropriation of $322,111.00 and transfer of $48,468.00, in connection with traffic control pla ns for the Roanoke Civic Center and Stadium/Amphitheater events; a nd dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Attachment pc: Darlene L. Burcham, City Manager George C. Snead, Jr., Acting Director, Civic Facilities Robert K. Bengtson, Director, Public Works Kenneth H. King, Jr., Manager, Streets and Traffic Barry L. Key, Director, Office of Management and Budget N:~CKJSl\Mar3.03corres.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of March, 2003. No. 36258-030303. AN ORDINANCE to amend and reordain certain sections of the 2002-2003 General and Capital Projects Funds Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2002-2003 General and Capital Projects Funds Appropriations be, and the same are. hereby, amended and reordained to read as follows, in part: General Fund Appropriations Public Works $ 24,794,179 Transportation - Street Paving (1) ...................................................... 2,388,715 Nondepartmental $ 75,683,183 Transfers to Other Funds (2) .............................................................. 72,837,965 Revenues Grants-in-Aid Commonwealth $ 46,009,506 Other Categorical Aid (3) .................................................................... 16,394,630 Capital Projects Fund Appropriations Traffic Engineering $ 5,610,630 Event Traffic Management (4) ............................................................ 370,579 Revenues Nonoperating $ 2,890,338 Transfer from General Fund (5) .......................................................... 2,848,398 1) Fees for Professional Services 2) Transfer to Capital Projects Fund 3) Street Maintenance 4) Appropriated from General Revenue 5) Transfer from General Fund (001-530-4120-2010) $ ( 48,468) (001-250-9310-9508) 370,579 (001-110-1234-0650) 322,111 (008-530-9814-9003) 370,579 (008-110-1234-1037) 370,579 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Murdcipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.r~anokegov.com March 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Appropriation of Funds for Event Traffic Management City Council has been briefed on the City's plans to control the event traffic for the Civic Center & Stadium/Amphitheater events. The fundamental element of the traffic control plan includes the use of intelligent transportation system components to observe and manage event traffic. Motorists will be provided guidance by temporary directional signs and by activating Dynamic Message Signs that will direct traffic to the appropriate facility entrance, or shuttle parking location. This appropriation will provide funding ($370,579) to purchase the Dynamic Message Signs and modify the traffic islands at the Civic Center main entrance for improved shuttle bus maneuverability. Recommended Action(s): City Council appropriate $322,111 from increased State Street Maintenance Revenues, and transfer $48,468 from the Paving Program (001-530-4120-2010) into a new account in the Capital Projects Fund to be entitled Event Traffic Management. Darlene L. Burcham City Manager DLB/KHK/gpe C~ Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Barry L. Key, Director of Management and Budget Robert K. Bengtson, P.E., Director of Public Works Kenneth H. King, P.E., Manager, Division of Transportation CM03-00036 CITY OF ROANOKE OFFICE OF THE C1TY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, 8.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com March 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William. H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T.. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Emergency Procurement of Salt The transfer of $250,000 to the Snow Removal account was approved during the February 18, 2003 meeting of City Council. Following the transfer of these additional funds, it was determined that an emergency procurement of salt was necessary to adequately prepare for the upcoming winter weather. Weather forecasts predicted the continuation of the weekly trend of winter. It was determined that the existing salt supplies were not adequate to support the pending snow and ice removal efforts. Therefore, in accordance with Section 41 of the City Charter for the City of Roanoke, the public advertising for bids was suspended and written bids were solicited from the known salt providers within our region. A 2,000 ton order was placed with Cargill Salt, Inc. in the amount of $119,160 ($59.58 per ton delivered). Recommended Action(s): Receive and file this report in accordance with Section 41 of the City Charter for the City of Roanoke. Respectfully submitted, City Manager DLB/KHK/gpe C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Barry L. Key, Director of Management and Budget Robert K. Bengtson, P.E., Director of Public Works Kenneth H. King, P.E., Manager, Division of Transportation CM03-00046 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 F~x: (540) 853-1145 E-mail: clerk~ci.roanok¢.va.us March 3, 2003 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear'Mayor Smith and Members of Council: On June 30, 2003, the three-year terms of office of F. B. Webster Day, Marsha W. EIlison and Gloria P. Manns as Trustees of the Roanoke City School Board will expire. Ms. Ellison is ineligible to serve another term inasmuch as she has served three consecutive three year terms of office. Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), as amended, establishing a procedure for the election of School Trustees, Council must hold certain meetings and take certain actions during the months of March, April and May to conform with the selection process. Therefore, the concurrence of Council in establishing the following dates is requested: (1) On Monday, March 17, 2003, at 2:00 p.m., or as soon thereafter as the matter may be heard, Council as a Committee of the Whole, will review and consider all candidates for the position of School Trustee. At such meeting, Council shall review all applications filed for the position and Council may elect to interview candidates for such positions. (2) On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter as the matter may be heard, Council will, by public vote, select from the field of candidates, those candidates to be accorded the formal interview and all other candidates will be eliminated from the School Trustee selection process. The number of candidates to be granted the interview shall not exceed three times the number of positions available on the Roanoke City School Board, should there be so many candidates. N:/CKSMI/SCHOOL 03/ESTABLISHMENT OF SCHOOL BOARD DATES DOC The Honorable Mayor and Members of the Roanoke City Council March 3, 2003 Page 2 (3) On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, Council will hold a public hearing to receive the views of citizens. (4) On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a meeting for the purpose of conducting a public interview of candidates for the position of School Trustee. (5) On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter as the matter may be heard, Council will hold an election to fill the three vacancies, for terms commencing July 1,2003, and ending June 30, 2006. Your concurrence in the above-referenced dates will be appreciated in order that applicants may be advised of the proposed schedule. Sincerely, (¢~./Mary F. Parker, CMC City Clerk MFP:sm N:\CKSMI/SCHOOL 03/ESTABLISHMENT OF SCHOOL BOARD DATES DOC JAMES D. GRISSO Director of Finance March 3, 2003 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 Re. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 JESSE A. HALL Deputy Director The Honorable Ralph K. Smith, Mayor The Honorable C. Nelson Harris, Vice Mayor The Honorable William D. Bestpitch, Council Member The Honorable William H. Carder, Council Member The Honorable M. Rupert Cutler, Council Member The Honorable Alfred T. Dowe, Jr., Council Member The Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: SUBJECT: January Financial Report This financial report covers the first seven months of the 2002-2003 fiscal year. The following narrative discusses revenues and expenditures to date. REVENUE General fund revenues are up 4.47% compared to the same period last year. Variances in specific categories of revenues are as follows: General Property Taxes increased 5.78% or $1,492,000. Real estate taxes, which were due October 5, increased 4.98%, and achieved 51.47% of the estimate. Increased property values resulting from the annual massessment program and new construction contributed to the growth in this category. These increases were partially offset by a 14% decrease in public service corporation taxes, due in part to a decrease in real estate assessments of public service corporation tax, as well as an increase in the number of refunds in FY03. Penalties and interest on delinquent taxes have also declined. Other Local Taxes increased 5.36% or $1,166,000. Electric utility consumer tax, based on usage, increased due to a timing difference in collections and the warmer than normal summer weather. Sales tax revenues were down 1.5% from the prior year at January 31~t, however, inclusive of the mid-February collection, representing December retail sales activity, collections have increased by 1.1% on a year-to-date basis. Cellular phone t~x revenue has increased due to efforts to ensure service providers correctly remit revenues to the proper jurisdictions. A 1.5% rate increase in the admissions tax effective July 1, 2002 has resulted in an increase in current year collections for this revenue source. These increases have been partially offset by a decrease in telecommunications right of way use fees which are calculated annually by the Virginia Department of Transportation which reduced the rate by $.03 per access line effective July 1, 2002. The telephone utility consumer tax also decreased, as many consumers are using cellular telephones and prepaid phone cards which negatively impacts both telecommunications right of way use fees and telephone utility consumer tax. Permits, Fees and Licenses declined 16.26% or $95,000. Permit valuations for commercial projects during the first seven months of the current fiscal year were lower than the same period in the prior year, having a negative impact on building, plumbing and heating inspection fees. In addition, the number of building permits issued for commercial and Honorable Mayor and Members of Council Mamh 3, 2003 Page 2 residential projects has declined. Elevator inspection has been privatized with the majority of fees paid directly to a third party, causing a decline in elevator inspection revenues. There was also an expenditure decline related to this privatization effort. Fines and Forfeitures increased 25.60% or $149,000. Parking ticket revenue increased almost $120,000 over the prior year largely as a result of an increase in the number of citations issued by the civilian parking enforcement division. An increase in the late payment penalty for parking tickets effective July 1, 2002 has also generated additional parking ticket revenue. General District Court fines were up due to an increased caseload, much of which was related to the increased number of parking tickets. Grants-in-Aid Commonwealth increased 2.54% or $546,000 due to timing differences in the collection of various revenue from the state. Removing the effect of these timing differences, revenue in this category declined 1% or $216,000. Reimbursement from the Compensation Board for shared expenses of the constitutional officers, jail block grant revenue, funding received under House Bill 599 for law enforcement and funding received under the Virgima Juvenile Community Crime Control Act decreased from the prior year. An increase in Comprehensive Services Act fundmg partially offsets these declines. Charges for Services increased 10.43% or $237,000. Several new fees were authorized by the 2002 General Assembly and were effective July 1, 2002, including a courthouse security fee, an inmate processing fee and a DNA sampling fee. Circuit Court Clerk fees were up due to an increase in the number and value of deeds recorded. An increased caseload and an increase in the value of estates filed contributed to growth in Circuit Court Clerk fees, while a new fee structure for bulk garbage collection generated additional revenue. While overall revenue in this category is up from the prior year due to the creation of new fees and increases to several existing ones, several of these fees are under performing their estimates. Miscellaneous Revenue decreased 51.05% or $115,000. In the prior year, funding was transferred from the Parking Fund to partially support the subsidy provided to the Greater Roanoke Transit Company (GRTC). However, this subsidy is being funded by the General Fund in the current year. Additionally, surplus property sales proceeds have decreased from the phor year. EXPENDITURES AND ENCUMBRANCES General fund expenditures and encumbrances have decreased 0.90% or $1,112,000 compared to FY02. Variances in individual expenditure categories are discussed as follows: Public Works expenditures decreased 6.03% or $947,000. Expenditures of the Solid Waste Management Division were down significantly due to lower overtime and contract labor charges. The purchase of eight new vehicles in the current year has eliminated the need to rent equipment, while tipping fees paid to the Roanoke Valley Resource Authority declined due to increased recycling efforts. Paving program expenditures are down in the current year but should be comparable to the prior year as paving projects proceed in the spring. Park amenities such as trash cans, benches, tables and bleachers totaling approximately $130,000 were purchased in the prior year. Parks, Recreation and Cultural expenditures decreased 7.72% or $236,000. Personal services costs of the Recreation department decreased as several positions have been vacant during the year, a project assistant position was eliminated and pool facilities hours were shortened. In addition, pool supplies, a scoreboard and miscellaneous furnishings and appliances for the fitness centers were purchased in the prior year. Honorable Mayor and Members of Council March 3, 2003 Page 3 Community Development expenditures increased 10.04% or $306,000 due to an increase in Housing and Neighborhood Services costs. A reorganization in September 2001 resulted in new positions being added to handle changes in the code enforcement area. Additionally, internal service charges for Technology and Fleet increased in the current year, corresponding to the increase in personnel. Transfer to Debt Service Fund increased 34.64% or $3,898,000. The current fiscal year was the first to include debt service payments for the Series 2002A General Obligation Bonds, as well as a larger principal payment on the Series 1997B Bonds. The prior fiscal year included the final principal and interest payments for the Series 1992 Refunding Bonds, partially offsetting these increases. Nondepartmental expenditures decreased 46.31% or $4,684,000. In the prior fiscal year, essentially all transfers to the Capital Projects Fund were made at the beginning of the year. To be consistent with other General Fund budgeted transfers, a portion of these transfers were made mid-year and the remaining are planned for the end of the year in FY03. The change is also reflective of a decrease in the amount to be transferred to the Capital Projects Fund and decreases in CMERP funding transferred to the Capital Projects and Department of Technology Funds in the current year. I would be pleased to answer questions City Council may have regarding the monthly financial statements. JAH/tht Attachments ~/' DirectOr of finance- CITY OF ROANOKE, VIRGINIA SUMMARY OF CITY MANAGER TRANSFERS AND AVAILABLE CONTINGENCY JANUARY 3'1, 2003 Transfer Number Date General Fund: Explanation From T.._~o Amount CMT-1368 09/03/02 CMT-649 09/26/02 CMT-651 11/12/02 CMT-653 11/11/02 CMT-657 12/02/02 CMT-663 12/04/02 CMT-659 12/06/02 CMT-1403 12/18/02 CMT-667 01/10/03 CMT-677 01/14/03 CMT-675 01/15/03 The Art Project Feasibility Study American Flag Inventory Terrorism Conference Terrorism Conference Reorganization of Neighborhood Partnership Parking Lot Paving at Mountain View Recreation Center Victory Stadium Parking Lot Grading Temporary Wages Legal Fees Fees For Professional Services Shredder Capital Proiects Fund: Contingency* Police Patrol Fire-Support Police Training Planning, Building and Development Police Patrol Parks and Recreation Administration Crisis Intervention Police Patrol Contingency* Police Patrol Memberships and Affiliations $ 37,500 Transportation-Engineering and Operations 5,100 Environmental Services and Emergency Management 1,195 Environmental Services and Emergency Management 669 Neighborhood Partnership 13,659 Parks 11,900 Transportation-Streets and Traffic 3,900 Youth Haven 3,800 Economic Development 21,591 City Attorney 30,000 Commissioner of the Revenue 1,344 Total General Fund ~-0,658 CMT-646 09/20/02 Century Square Project CMT-646 09/20/02 Century Square Project CMT-138510/31/02 Final Household Hazardous Waste Collection Day CMT-138510/31/02 Final Household Hazardous Waste Collection Day CMT-665 01/06/03 Environmental Cleanup Special Park Project Sister City Century Square Grants Upgrade $ 145 Roanoke River Center Sister City Century Square Phase I Upgrade 3,855 Capital Improvement Environmental Issues- Reserve PWSC 5,000 Capital Improvement Settlement State DEQ~ Reserve PWSC 60,000 Smith Park Riparian Environmental Issues- PWSC 22,992 Total Capital Projects Fund -'$- 91,992 Available Contin~lency Balance of Contingency at July 1, 2002 $ 476,300 *Contingency Transfers From Above (67,500) Contingency Appropriations Through Budget Ordinances: BO 36022 08/19/02 Drug Prosecutor Local Match BO 36154 12/16/02 Virginia Exile Grant Unused Local Match Available Contingency at January 31,2003 Contingency Transfer to Grant Fund (9,381) Transfer to Grant Fund Contingency 13,643 -"$~'~-3,062 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Total Year to Date for the Period July I - Jan 31 July 1 - Jan 31 Percentage 2001-2002 2002-2003 of Change Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $ 25,807,914 $ 27,300,092 21,761,056 22,927,167 583,774 488,828 582,543 731,667 568,059 617,321 21,470,634 22,017,047 17,179 17,179 2,270,831 2,507,728 224,735 110,014 1,339,695 1,245,390 $ 74,626,420 $ 77~962~433 5.78 % $ 78,340,707 34.85% 5.36 % 59,301,164 38.66% -16.26 % 1,030,694 47.43% 25.60 % 1,116,350 65.54% 8.67 % 1,082,729 57.02% 2.54 % 45,687,395 48.19% 0.00 % 34,300 50.08% 10.43 % 4,353,761 57.60% -51.05 % 315,045 34.92% -7.04 % 2,302,219 54.10% 4.47 % $ 193~564,3~ 40.28% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period July 1 - Jan 31 July 1 - Jan 3'1 Percentage Unencumbered Expenditures 2001-2002 2002-2003 of Change Balance Current Fiscal Year Percent of Revised Budget Appropriations Obligated General Government $ 7,037,560 $ 6,738,219 -4.25 % $ 4,914,118 $ 11,652,337 57.83% Judicial Administration 3,427,355 3,618,791 5.59 % 2,674,615 6,293,406 57.50% Public Safety 27,814,403 27,029,075 -2.82 % 19,422,211 46,451,286 58.19% Public Works 15,703,866 14,757,147 -8.03 % 10,226,338 24,983,485 59.07% Health and We]fare 14,606,853 14,934,656 2.24 % 121514,097 27,448,753 54.41% Parks, Recreation and Cultural 3,055,554 2,819,749 -7.72 % 1,986,380 4,806,129 58.67% Community Development . 3,045,661 3,351,330 10.04 % 2,173,044 5,524,374 60.66% Transfer to Debt Service Fund 11,251,628 15,149,128 34.64 % 1,697,914 16,847,042 89.92% Transfer to School Fund 26,826,140 27,943,246 4.16 % 19,465,310 47,408,556 58.94% Nondepartmental 10,113,789 5,429,788 -46.31% 5,486~380 10,916,168 49.74% Total $ 122~882~809 $ 121~771~129 $ 202~33%536 60.18% Note: Prior year financial statements have been restated to conform to current year presentation. 2 CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Special Purpose Grants Total Year to Date for the Period Current Fiscal Year July 1 - Jan 31 July 1 - Jan 31 Percentage 2001-2002 2002-2003 of Change Percent of Revised Revenue Revenue Estimate Estimates Received 3,575,120 $ 3,450,836 21,560,247 22,375,335 46,754 38,066 402,480 1,141,506 26,826,140 27,943,246 4,955,949 4,945,681 -3.48 % $ 9,226,504 37.40 % 3.78 % 43,236,695 51.75 % -18.58 % 115,298 33.02 % 183,62 % 2,127,968 53.64 % 4.16 % 47,408,556 58.94 % -0.21% 7,977,223 NA $ 57,366,690 $ 59,894,670 4.4t % $ 110,092,244 54.40 % SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Julyl - Jan 31 July '1 - Jan 31 Expenditures 2001-2002 2002-2003 Instruction $ 39,283,677 $ 40,669,019 General Support 1,951,506 2,089,538 Transportation 2,045,389 2,231,201 Operation and Maintenance of Plant 5,464,005 5,971,735 Facilities 1,422,327 1,465,011 Other Uses of Funds 5,815,529 6,273,072 Special Purpose Grants 8,675,230 7,977,223 Total $ 64,657,663 $ 66,676,799 Percent of Percentage Unencumbered Revised Budget of Change Balance Appropriations Obligated 3.53 % $ 35,237,491 $ 75,906,510 53.58 % 7.07 % 1,944,434 4,033,972 51.80 % 9.08 % 1,787,017 4,018,218 55.53 % 9.29 % 4,969,678 10,941,413 54.58 % 3.00 % 623,555 2,088,566 70.14 % 7.87 % 796,647 7,069,719 88.73 % -8.05 % 7,977,223 NA 3.12 % $ 45,358,822 $ 112,035,621 59.5t % Note: . Prior year financial statements have been restated to conform to current year presentation. 3 CITY OF ROANOKE, VIRGINIA SCHOOL FOOD SERVICES FUND STATEMENT OF REVENUE Revenue Source Grant~-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Total Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July I - Jan 31 July I - Jan 31 Percentage Revenue Estimate 2001-2002 2002-2003 of Change Estimates Received $ 84,483 $ 85,171 0.81% $ 84.464 100.84 % 1.348,980 1.405,676 4.20 % 2.747.730 51.16 % 797,716 726,717 -8.90 % 1,689,923 43.00 % $ 2,231,179 $ 2,217,564 -0.61% $ 4,522,117 49.04 % SCHOOL FOOD SERVICES FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year July I - Jan 31 Expenditures 2001-2002 Percent of July I - Jan 31 Percentage Unencumbered Revised Budget 2002-2003 of Change Balance Appropriations Obligated Food Services $ Facilities 2,478,228 $ 2,260,784 -8.77 % $ 2.264,707 $ 4,525.491 49.96 % 24,092 100.00 % 25,315 49,407 48~76 % Total $ 2,478,228 $ 2,284,876 -7.80 % $ 2,290,022 $ 4,074,898 49.94 % CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OFJANUARY31,2003 General Government Flood Reduction Economic Development Community Development Public Safety Recreation Streets and Bridges Storm Drains Traffic Engineering Capital Improvement Reserve Expenditures Unexpended Outstanding Unobligated Budget To Date Balance Encumbrances Balance 10,547,632 $ 8,970,393 $ 1,577,239 $ 307,619 $ 1,269,620 18,622,109 7,591,352 11,030,757 222,457 10,808,300 25,185,051 15,847,492 9,337,559 91,333 9,246,226 6,924,402 4,888,721 2,035,681 645,573 1,390,108 8,234,803 6,935,146 1,299,657 14,100 1,285,557 25,570,198 4,819,140 20,751,058 1,510,948 19,240,110 21,632,625 17,220,429 4,412,196 1,207,990 3,204,206 3,198,831 2,223,082 975,749 447,230 528,519 4,545,767 4,248,638 297,129 175,775 121,354 5,879,440 5,879,440 5,879,440 Total $ 130,340,858 $ 72,744,393 $ 57,596,465 $ 4,623,025 $ 52,973,440 CITY OF ROANOKE, VIRGINIA SCHOOL CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, 2003 Elementary Schools Renovation Middle Schools Renovation High Schools Renovation Transportation Facility Renovation interest Expense Capital Improvement Reserve Total Expenditures Unexpended Outstanding Unobligated Budget To Date Balance Encumbrances Balance 18,287,351 $ 5,705,597 $ 12,581,754 $ 10,743,999 $ 1,837,755 983,188 957,952 25,236 25,236 277,679 277,526 153 153 1,000,~ 48,384 951,616 39,366 912,250 262,929 232,615 30,314 30,314 356,271 356,271 356,271 $ 21,167,418 $ 7,222,074 $ 13,945,344 $ 10,783,518 $ 3,161,826 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND COMPARATIVE STATEMENT OF REVENUES FOR THE SEVEN MONTHS ENDING JANUARY 31, 2003 Interest Revenue: Interest on Bond Proceeds Interest on SunTrust Lease Interest on Idle Working Capital Total Interest Revenue Multi Year Revenues: Intergovernmental Revenue: Federal Government: FEMA - Regional Mitigation Project Commonwealth: Passenger Station Improvement - ISTEA VDES - Garden City Mitigation Project Mill Mountain Greenway - ISTEA Virginia Transportation Museum - ISTEA Railside Linear Walk - ISTEA Total Intergovernmental Revenue Revenue from Third Parties: Advance Stores Governor's Opportunity Fund Agreement First Union Job Grant Repayment Trigon Insurance - Land Sale Times-World Corporation - Land Sale Mill Mountain Greenway - Fralin Trust Donation Total Revenue from Third Parties Other Revenue: Transfers from General Fund Transfers from Water Fund Total Other Revenue Total FY 2003 $ 627,932 451 185,698 814,081 279,790 152,679 357,791 298,564 1,088,824 170,000 31,200 20,000 221,200 1,662,843 1,662,843 $ 3,786,948 FY 2002 $ 332,911 10,769 313,622 657,302 19,223 10,143 16,176 45,542 44,400 lO0 3,100 47,600 5,147,517 375,000 5,522,517 $ 6,272,961 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE SEVEN MONTHS ENDING JANUARY 31, 2003 FY2003 Operating Revenues Commercial Sales Domestic Sales Industrial Sales Town of Vinton City of Salem County of Botetourt County of Bedford Customer Services Charges for Services $ 2,494,658 1,925,091 337,024 15,675 20,627 134,369 17,655 200,577 1,689,613 Total Operating Revenues 6,835,289 Operating Expenses Personal Services Operating Expenses Purchased Water- Roanoke County Purchased Water - City of Salem Depreciation 2,560,176 3,327,625 1,564,633 589,419 980,362 Total Operating Expenses 9,022,215 (2,186,926) Operating Income (Loss) Nonoperating Revenues (Expenses) Interest on Investments Rent Miscellaneous Revenue Transfer to Department of Technology Fund Sale of Land Interest and Fiscal Charges Net Nonoperating Expenses 59,527 70,700 36,957 (41,146) (580,516) (454,478) Net Income (Loss) $ (2,641,404) Note: Prior year financial statements have been restated to conform to current year presentation. FY 2002 $ 2,463,288 1,825,082 407,336 16,819 15,119 119,148 10,503 409,359 1,662,898 6,929,552 2,548,388 2,715,157 984,287 6,247,832 681,720 123,522 43,437 41,111 375,000 (603,021) (19,951) 661,769 7 CITY OF ROANOKE, VIRGINIA WATER POLLUTION CONTROL FUND COMPARATIVE INCOME STATEMENT FOR THE SEVEN MONTHS ENDING JANUARY 31, 2003 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues (Expenses) Interest on Investments Miscellaneous Revenue Capital Contributions - Other Jurisdictions Transfer to Department of Technology Fund Interest and Fiscal Charges Net Nonoperafing Revenues (Expenses) Net Loss FY 2003 $ 3,405,117 686,768 131,804 549,862 108,493 147,279 85,478 5,114,801 1,253,163 2,942,410 1,103,879 5,299,452 (184,651) 89,786 321 97,832 (27,248) (433,936) (273,245) $ (457,896) FY 2002 $ 3,721,180 374,187 107,372 402,834 72,147 143,613 91,127 4,912,460 1,288,377 3,701,950 1,008,065 5,998,392 (1,085,932) 116,286 91 834,870 (443,086) 508,161 $ (577,771) Note: Prior year financial statements have been restated to conform to current year presentation. 8 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE SEVEN MONTHS ENDING JANUARY 31, 2003 operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues Interest on Investments Transfer from General Fund Transfer from Capital Projects Fund Transfer to Debt Service Fund Transfer to Department of Technology Fund Loss on Disposal of Fixed Assets Miscellaneous Total Nonoperating Revenues Net Loss FY2003 $ 156,390 77,586 6,000 110,078 6,710 45,668 45,760 3,964 44,908 461,240 8,715 967,019 1,104,708 1,207,519 364,447 2,676,674 (1,709,655~ 17,740 726,843 (50,546) (47,754) (12,815) 8,436 641,904 $ (1,067,751) FY2002 $ 202,699 90,875 75,200 55,222 12,920 7,129 72,197 21,049 3,165 474,494 8,867 1,023,817 1,100,872 1,011,551 291,746 2,404,169 (1,380,352) 13,078 726,843 385,000 1,228 1,126,149. $ (284,263) 9 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE SEVEN MONTHS ENDING JANUARY 31, 2003 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Gainsboro Parking Garage Williamson Road Surface Lots Norfolk Avenue Surface Lot Gainsboro Surface Lot Other Surface Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund Transfer to General Fund Interest and Fiscal Charges Miscellaneous Net Nonoperating Expenses Net Income FY 2003 $ 216,005 223,937 135,490 273,696 230,586 24,366 43,389 33,511 19,953 26,591 1,227,524 635,660 325,879 961,539 265,985 6,816 115,000 (342,889) (221,073) $ 44,912 FY 2002 $ 224,837 256,589 128,508 268,022 213,197 1,008 43,263 22,199 17,091 1,174,714 471,084 347,039 818,123 356,591 8,209 32,000 (104,918) (289,988) 1,327 (353,37O) $ 3,221 10 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE INCOME STATEMENT FOR THE SEVEN MONTHS ENDING JANUARY 31, 2003 Operating Revenues Retail Space Rental Total Operating Revenues Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues Interest on Investments Transfer From Capital Projects Fund Transfer of Capital Assets Net Nonoperating Revenues Net Income FY 2003 $ 20,669 20,669 633 633 20,036 216 295,000 289,220 584,436 $ 604,472 11 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER COMMISSION COMPARATIVE INCOME STATEMENT FOR THE SEVEN MONTHS ENDED JANUARY 31, 2003 Operating Expenses Salaries and Fringe Benefits Fees for Professional Services Administrative Expenses Total Operating Expenses Nonoperating Revenues (Expenses) Contributions from City of Roanoke Contributions from Virginia Tech Construction Repairs interest on Investments Net Nonoperating Revenues Net Income Before Depreciation Depreciation Expense Net Loss FY 2003 FY 2002 $ 28,978 $ 27,251 36,864 41,035 2,172 36,206 68,014 104,492 93,750 131,250 93,750 131,250 (48,042) 41,528 71,823 229,028 286,281 . 161,014 181,789 (298,221) (265,178) $ (137,207) $ (83,389) Note: Financial information represents activity of the Commission as accounted for in the City's financial records. 12 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE SEVEN MONTHS ENDING JANUARY 31, 2003 Operating Revenues Charges for Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues (Expenses) Interest Revenue interest Expense Transfers From General Fund Transfer From Water Fund Transfer From Water Pollution Control Fund Transfer From Civic Center Fund Loss on Disoposal of Fixed Assets Other Revenue Net Nonoperating Revenues Net Income (Loss) Department of Fleet Risk TOTALS Technology Management Management FY 2003 FY 2002 $ 2,404,377 $ 2,892,731 $ 6,232,510 $ 11,529,618 $ 10,165,973 2,404,377 2,892,731 6,232,510 11,529,618 10,166,973 1,305,713 751,873 89,258 2,146,844 2,180,946 722,968 1,019,249 6,933,541 8,675,758 7,486,948 424,343 1,215,341 1,639,684 1,464,639 2,453,024 2,986,463 7,022,788 12,462,286 11,132,533 (48,647) (93,732) (790,289) (932,668) (866,560) 53,583 12,431 117,345 183,359 308,923 (5,056) (45,299) (50,355) (39,274) 629,229 817,338 250,000 1,696,567 3,275,886 41,146 41,146 27,248 27,248 47,754 47,754 (44,034) 10,183 783,904 784,470 367,345 1,945,719 3,511,684 $ 745,257 $ 690,738 $ (422,944) $ 1,013,051 $ 2,545,124 Note: Prior year financial statements have been restated to conform to current year presentation. 13 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED JANUARY 31, 2003 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2003. GG BALANCE AT BALANCE AT BALANCE AT NE--RAL FUND DEC 31, 2002 RECEIPTS DISBURSEMENTS JAN 31, 2003 JAN 31, 2002 WATER WATER POLLUTION CONTROL C VIC FACILITIES PARKING CAPITAL PROdECTS MARKET BUILDING OPERATIONS CONFERENCE CENTER RKE VALLEY DETENTION COMM DEBT SERVICE DEPT OF TECHNOLOGY MATERIALS CONTROL FLEET MANAGEMENT PAYROLL RISK MANAGEMENT PENSION SCHOOL FUND ! SCHOOL CAPITAL PROJECTS ($8,289,510.93) $11,470,792.32 $17,014,816.30 ($13,833,534.91) ($12,148,294.41)i 5,378,982.33 28,794.98 1,544,602.95 3,863,174.36 6,426,66693 9,669,919.21 1,712,591.90 2,939,071.43 8,443,439.68 6,697,669.88 2,041,616.75 397,533.48 873,876.76 1,565,273.47 1,003,886.01 i 276,838.96 201,837.66 248,764.82 229,911.80 330,81762 57,982,671.00 393,565.56 1,399,403.99 56,976,832.57 28,037,24069 0.00 316,468.58 0.00 316,468.58 0.00 3,817,954.27 2,708.02 4,440.39 3,816,221.90 4,092,732 65 0.00 Q00 0.00 0.00 2,471,23372 i 13,906,626.02 542,500.55 3,578,396.98 10,870,729.59 10,571,224.09 5,549,777.54 239,269.91 309,711.97 5,479,335.48 6,072,040.77 0.00 0.00 Q00 0.00 278,106.44 1,169,065.65 963,868.32 453,485.31 1,679,448.66 1,185,031 68 (16,069,636.66) 18,102,749.44 13,694,011.71 (11,660,898.93) (15,424,778.14) 11,747,268.47 301,094.61 872,353.53 11,176,009.55 12,224,068 62 906,372.90 1,374,208.58 1,666,708.51 613,872.97 (268,933.12)i 8,558,043.63 6,269,853.58 5,721,066.35 9,106,830.86 7,487,500 59 8,765,457.84 4,743.89 40~116.44 8,730,085.29 2,439,071 80 54,836.47 415,130.82 107~531.62i 86,246.41 74,613.60 185,80407 SCHOOL FOOD SERVICE (4,795.09) 474,762.38 FDETC 85,576.73 75,283.28 GRAN~ 1,471,627.00 477,446.92 TOTAL $106,963,855.62 $43,350,073.96 629,007.72 1,320,066.20 940,815.92 $51,130,918.04 $99.183 011.54 $62,709 637.43 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JANUARY 31. 2003. THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT REPURCHASE AGREEMENTS U. S. AGENCIES VIRGINIAAIM PROGRAM (U S. SECURITIES) TOTAL $6,903.65 3,383,879.18 8,463,381.50 19,210,889.37 10,337,726.75 5,000,000.00 8,400,000.00 44,380,531.09 $99,183,011.54 DATE: FEBRUARY 13, 2003 DAVID C, ANDERSON, TREASURER 14 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE SEVEN MONTHS ENDED JANUARY 31, 2003 Additions: Employer Contributions Investment Income Net Appreciation (Depreciation) in Fair Value of Investments Interest and Dividend Income Total Investment Income (Loss) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) FY 2003 FY 2002 $ 2,344,776 $ 2,240,628 (22,677,941) (8,517,987) 1,353,721 2,045,380 (21,324,220) (6,472,607) 116,798 28,282 (21,441,018) (6,500,889) $ {19,096,242) $ (4,260,261) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance, July 1 Fund Balance, January 31 $ 9,609,365 $ 8,571,603 283,065 278,000 9,892,430 8,849,603 (28,988,672) (13,109,864) 289,534,315 326,337,980 $260,545,643 $313,228,116 15 CITY OF ROANOKE PENSION PLAN BALANCE SHEET JANUARY 31, 2003 Assets Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets FY 2003 $ 613,652 261,330,230 1,590 5,785 $ 261,951,257 FY 2002 $ 1,692,611 312,790,602 1,590 5,434 $ 314,490,237 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance $ 1,405,202 412 1,405,614 289,534,315 (28,988,672) 260,545,643 $ 261,951,257 $ 1,260,855 1,266 1,262,121 326,337,980 (13,109,864) 313,228,116 $ 314,490,237 16 Mar CMC City Clerk CITY OF ROANOKE Office of the City Clerk Stephanie M. Moon Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 7, 2003 File #51-54 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 36259-030303 authorizing the City Manager to file a petition, seeking an amendment of §36.1-228, Special exception uses, of the Code of the City of Roanoke (1979), as amended, to provide for establishment of veterinary clinics as a special exception use in the C-3, Central Business District, of the City of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003, and is in full force and effect upon its passage. Sincerely, /~ ~er,~'P~ Mary F. CMC City Clerk MFP:mh Enclosure pc: Robert B. Manetta, Chair, City Planning Commission, 2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014 Rolanda B. Russell, Assistant City Manager for Community Development Willard N. Claytor, Director, Real Estate Valuation Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Building Commissioner Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney N:\CKJSl\Mar3.03corres.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of March, 2003. No. 36259-030303. A RESOLUTION authorizing the City Manager to file a petition, seeking an amendment of {}36.1-228, Special exception uses, of the Code of the City of Roanoke (1979), as amended, to provide for the establishment of veterinary clinics as a special exception use in the C-3; Central Business District, of the City of Roanoke. WHEREAS, {}15.2-2286(7), of the Code of Virginia (1950), as amended, provides, inter alia, that whenever the public necessity, convenience, general welfare and good zoning practices require, the governing body of a locality may, by resolution, initiate an amendment to the zoning regulations of the locality; and WHEREAS, the City Council for the City of Roanoke hereby finds that the public necessity, convenience, general welfare and good zoning practices require cons!deration of an amendment to the zoning regulations of the City of Roanoke, permitting veterinary clinics as a special exception use in the C-3, Central Business District, of the City of Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is hereby authorized to file a petition, seeking an amendment of {}36.1-228, Special exception uses, of the Code of the City of ROanoke (1979), as amended, to provide for the establishment of veterinary clinics as a special exception use in the C-3, Central Business District, of the City of Roanoke. ATTEST: City Clerk. Architectural Review Board Board of Zoning Appeals Planning Commission CITY OF ROANOKE PLANNING BUILDING AND DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning(~)ci.roanoke.va.us March 3, 2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable William D. Bestpitch, Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: Subject: Request from The Angels of Assisi requesting an amendment to the C-3, Central Business District On February 20, 2003, the City Planning Commission considered the referral by City Council regarding a request to initiate an amendment to the Zoning Ordinance to provide for the establishment of veterinary clinics, by special exception, in the C-3, Central Business District, subject to approval by the Board of Zoning Appeals. The Commission's Ordinance and Names Committee met prior to the Commission's meeting on the 20th to discuss the matter. Mr. Norm Mason, President of the Board of Directors for The Angels of Assisi discussed the reasons for the request, advising that he had a contract to purchase a building at 415 Campbell Avenue, S.W. Mr. Mason said that the building on Campbell Avenue fit the needs of his organization and was well located for a vet clinic. Mr. Brian Townsend, Director of Planning Building and Development, presented background information on the request and noted the concern that an amendment of the C-3 zoning district would apply to all properties in the district, including the core of downtown, not just the property that Mr. Mason had purchased. Upon consideration of the background information provided, the Planning Commission, by a vote of 4-2 (Messrs. Campbell, Marietta, Rife and Williams voting in favor, Messrs. Butler and Chrisman voting against and Mr. Hill absent), recommends a petition to amend the C-3, Central Business District regulations to include veterinary clinics, without corrals and pens, as a special exception use, be initiated. Respectfully submitted, Robert B. Manetta, Chairman City Planning Commission RBT:mpf CC; Darlene L. Burcham, City Manager Rolanda Russell, Assistant City Manager for Community Development William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~ci.roanoke.va.us March 7, 2003 File #15-110-207 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. Allen D. Williams 2618 Charing Cross Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Williams: I am enclosing copy of Resolution No. 36260-030303 appointing you as a Director of the Industrial Development Authority of the City of Roanoke, to fill the unexpired term of Stark H. Jones, resigned, ending October 20, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 3, 2003. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish the members of the Industrial Development Authority of the City of Roanoke with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form prior to assuming the duties of your office. N:\CKJS l\Mar3.03corres.wpd Mr. Allen D. Williams March 7, 2003 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Director of the Industrial Development Authority. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosures pc: Lynn D. Avis, Chair, Industrial Development Authority of the City of Roanoke, 3848 Bosworth Drive, S. W., Roanoke, Virginia 24014 Margaret R. Baker, Secretary, Industrial Development Authority of the City of Roanoke, 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015 Stephanie M. Moon, Deputy City Clerk N:\CKJ S l\Mar3.03corres.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of March, 2003, ALLEN D. WILLIAMS was appointed as a Director of the Industrial Development Authority of the City of Roanoke, Virginia, to fill the unexpired term of Stark H. Jones, resigned, ending October 20, 2006. Given under my hand and the Seal of the City of Roanoke this seventh day of March, 2003. City Clerk N:\CKJS l\Mar3.03corres.wpd IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of l~arch, 2003. No. 36260-030303. A RESOLUTION appointing Allen D. Williams as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, to fill the unexpired term of Stark H. Jones, ending October 20, 2006. WHEREAS, the Council is advised that Stark H. Jones, a Director of the Industrial Development Authority of the City of Roanoke, Virginia, will be unable to complete his term of office, which expires October 20, 2006; WHEREAS, {}15.2-4904, Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall, after initial appointment, be made for terms of four (4) years, except appointments to fill vacancies which shall be for the unexpired terms; and THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Allen D. Williams is hereby appointed as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, Virginia, to fill the unexpired term of Stark H. Jones, which term expires October 20, 2006. ATTEST: City Clerk. CITY OF ROANOKE clTYQ- K'03FEB:dl OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, $.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 8534138 CityWeb: www.roanokegov.com February 21,2003 Honorable Ralph K. Smith, Mayor Honorable C. Nelson Harris, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable William H. Carder, Council Member Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Linda F. Wyatt, Council Member Dear Mayor Smith and Members of City Council: This letter is in response to a request from Council Member Carder for information on those programs that have been mandated by State and Federal governments but have not been funded, or have had funding reduced by the State and/or Federal governments. With cost accounting information not readily available, this proved to be a difficult task. The Department of Management and Budget (DMB) obtained a current copy of the "Catalog of State and Federal Mandates on Local Governments", published annually by the State Commission on Local Government, to review. At present, there are a total of 537 mandates that are regulated by various agencies. Of that number, 285 are "compulsory orders", in that they require local government compliance regardless of receipt of aid or other circumstances. Examples would include the six that are monitored by the State Compensation Board: Constitutional Office Legal Expenses · Constitutional Officer Annual Budget Request · Funding Constitutional Officer Expenses · Jail Inmate Reporting · Jail Revenues and Expenditures Reporting · Contract Inmate Classification Reporting Another 146 of the total mandates are termed "conditions of financial aid" and require compliance only if the locality accepts the State or federal assistance in Honorable Mayor and Members of Council Page 2 question. Several examples of these that are regulated by the Department of Environmental Quality include: Clean Air Act Section 105 Grant · Litter Control and Recycling Grant · Waste Tire Grant and End User Reimbursement · Water Quality Improvement Fund (WQIF) Point Source Program The remaining 106 mandates are classified as "regulation of optional activities". These result from State or federal regulation of activities that local governments undertake voluntarily. Several examples of these that are monitored by the Department of Health include: · Communicable Disease Services Program · Child Health Services Program · Maternal Health Services Program · Family Planning Services Program · General Medical Services Program Since the listing of mandates was broken down by the agencies that regulate each one, DMB requested each City department/division/agency review the listing and identify those mandates that impact them. Each group was asked, if possible, to estimate the cost to comply with each mandate they are impacted by and to also provide the amount of state/federal revenue they receive to offset that cost. The table that follows lists the State and federal mandates that most significantly affect our City offices. Additionally for your reference, the "Agency Index" listing from the Catalog is included which notes the names of all the mandates. I hope this information will prove helpful. Please let me know if you have any questions. Darlene L. Burcham City Manager DLB/rbl Catalog of State and Federal Mandates on Local Govemments~2002 Agency Index Administering Agency and Mandate Page Number Aging, Department for the Area Plan for Aging Services ........................................... 31 Agriculture and Consumer Services, Department of Enforcement of Comprehensive Animal Laws .............................. 31 USDA Food Program Participation Requirements .......................... 32 Public Animal Holding Facility ......................................... 32 Cooperative Gypsy Moth Suppression Program ............................ 33 Plastic Pesticide Container Recycling Grant ............................... 33 Arts, Virginia Commission for the Local Government Arts Challenge Grant .................................. 34 Artist in Residence Grant .............................................. 34 Auditor of Public Accounts Anmml-Financial Report ............................................. 255 Annual Audit ..................................................... 255 Aviation, Department of Airport Operation Standards ........................................... 35 Airport Licensing .................................................... 35 Airport Property Lease ............................................... 36 Airport Grant Application Approval ...................................... 36 Airport Grant Assurances ............................................. 37 Airport Safety Overlay Zoning ......................................... 37 Based Aircraft Survey ................................................ 38 Airport Financial Responsibility ........................................ 38 Blind and Vision Impaired, Department for the Teachers for the Visually Impaired Partial Salary Reimbursement .............. 39 Operation of Vending Stand by Blind Person ............................. 39 Catalog of State and Federal Mandates on Local Governments--2002 ~ Administering Agency and Mandate Page Number Chesapeake Bay Local Assistance Department Chesapeake Bay Preservation Area Designation ............................ 40 Comprehensive Plan Requirements in Tidewater ............................ 40 Zoning Ordinance Requirements in Tidewater .............................. 41 Development Review Requirements in Tidewater ........................... 41 Subdivision Ordinance Requirements in Tidewater .......................... 42 Erosion Ordinance Requirements in Tidewater ............................. 42 Land Development Requiremefits in Tidewater ............................. 43 Community College System, Virginia Administration of Apprenticeship-Related Instruction ........................ 43 Compensation Board Constitutional Officer Legal Expenses ................................... 44 Constitutional Officer Annual Budget Request ............................. 44 Funding Constitutional Officer Expenses ................................. 45 Jail Inmate Reporting ................................................. 45 Jail Revenues and Expenditures Reporting ................................ 46 Contract Inmate' Classification Reporting ................................. 46 Comprehensive Services, Office of Comprehensive Services for At-Risk Youth and Families ..................... 47 Conservation and Recreation, Department of Virginia Outdoors Fund - State Grants and Loans .......................... 47 Land and Water Conservation Fund - Federal Grants ....................... 48 Flood Prevention and Protection Assistance Fund ........................... 48 Perpetual Conservation Easement ....................................... 49 Virginia Impounding Structure Regulations ............................... 49 Stormwater Management Program ...................................... 50 Public Beach Grants and Advisory Commission ............................ 50 Erosion and Sediment Control Program ................................. 51 Virginia Recreational Trails Program ..................................... 51 Virginia Water Quality Improvement Fund Nonpoint Source Pollution Control Grant .......................................................... 52 Federal Clean Water Act - Section 319 Nonpoint Source Pollution Control Grant.. 52 Virginia Land Conservation Foundation Grants ............................ 53 Catalog of State and Federal Mandates on Local Governments--2002 Administering Agency and Mandate Page Number Corrections, Department of Correctional Facility Standards ......................................... 53 Correctional Facility Cost-Sharing ..................................... 54 Residential Centers for Parolees ....................................... 54 Correctional Facility Compliance Audit .................................. 55 Criminal Justice Services, Department of Forfeited Asset Sharing Program (FASP) ................................. 55 Criminal History Record Information .................................... 56 McGruff House Program ............................................. 56 Edward Byrne Memorial Grant ........................................ 57 Juvenile Delinquency Prevention and Juvenile Justice System Improvement Grant .......................................................... 57 Alcohol Detoxification Center Grant. .................................... 58 Training Standards for Criminal Justice Personnel .......................... 58 Intensified Drug Enforcement Assistance (IDEA) Grant ..................... 59 Crime Victim Services Grant .......................................... 59 Court-Appointed Special Advocate Program (CASA) ....................... 60 Comprehensive Community Corrections Program .......................... 60 Community Policing Fund ............................................ 61 Crime Prevention Grants .............................................. 61 STOP Violence Against Women Grants .................................. 62 Pretrial Services Program ............................................. 62 Preliminary Alcohol Analysis of Breath .................................. 63 Local Law Enforcement Block Grant Program ............................. 63 Training Standards for Animal Control Officers ............................ 64 School Resource Officer Grants ........................................ 64 Juvenile Accountability Incentive Block Grant .............................. 65 Rural Domestic Violence Grant ......................................... 65 Sexual Assault Services Grant .......................................... 66 Drug Court Grants .................................................. 66 Education, Department of Superintendent of School Division Required .............................. 67 School Board Employee Grievance Procedure ............................ 67 Child Abuse/Molestation Offense Certification Required ..................... 68 Teacher License Required ............................................. 68 Licensed Principals and Assistant Principals ............................... 69 School Board Employee Fingerprinting and Criminal History Records .......... 69 Teacher Enrollment in Virginia Retirement System ......................... 70 Minimum Instructional Personnel Requirements ........................... 70 Pupil/Teacher Ratios ................................................. 71 Provision of School Support Services ................................... 71 7 Catalog of State and Federal Mandates on Local Governments--2002 Administering Agency and Mandate Page Number Professional Development for School Board Members ...................... 72 Management of Student Scholastic Records ............................... 72 Six-Year School Improvement Plan ..................................... 73 Annual Report on Schools ............................................ 73 Records of Non-Resident Students With Disabilities ........................ 74 Verification of Student Immunization .................................... 74 Attendance Guidelines for HIV-Infected Student and Persons with Infectious Diseases ....................................................... 75 Triennial Census of School-Age Population .............................. 75 Provision of Free Education ........................................... 76 Provision of Free Textbooks .......................................... 76 Use of Approved Textbooks ........................................... 77 Length of School Term ............................................... 77 Local School Division Policy Manuals .................................. 78 Professional Development for Teachers and Administrators ................... 78 In-Service Training in Assessment Measures .............................. 79 Standards of Accreditation Requirements ................................. 79 Elementary and Secondary Education Act Chapter 2 Funds Regulations ........ 80 Minimum Standards for New Constmction and Renovation of School Facilities ... 80 Nondiscriminatory Access to Vacation School or Summer Camp .............. 81 Radon Testing of Public Schools ....................................... 81 School Bus Safety Standards ......................................... 82 Pupil Transportation .................... : ............................ 82 School Breakfast Program Standards .................................... 83 National School Lunch Program ....................................... 83 Special Milk Program ............................................... 84 Regulation of Food and Drink Sales ..................................... 84 School Breakfast Programs ........................................... 85 Program of Instruction for Grades K-12 .................................. 85 Instruction Standards for K-3 .......................................... 86 Programs to Increase Numbers of Students Earning Diplomas or GED ......... 86 Drags and Drag Abuse Instruction ..................................... 87 Physical and Health Education ......................................... 87 Moral Education .................................................... 88 Funds for Driver Education Standards .................................. 88 Identification and Enrollment of Gifted Students ........................... 89 Educational Alternatives for Students ................................... 89 Programs for Educationally At-Risk Students ............................. 90 Plans and Procedures for Measuring Progress of At-Risk Students ............. 90 Adult Education Programs ............................................ 91 Career and Technical Education Program ................................ 91 Employment Counseling and Placement Services .......................... 92 Pupil Persodnel Services in Grades K-12 ................................ 92 Administration of Assessment Inslruments ............................... 93 Literacy Passport Tests ............................................... 93 8 Catalog of State and Federal Mandates on Local Governments---2002 Administering Agency and Mandate Page Number Units of Credit for High School Diplomas ................................ 94 Competency-Based Career and Technical Education Program ................. 94 Academic and Career and Technical Preparation for Students .................. 95 Nondiscrimination in Career and Technical Education ...................... 95 Competency-Based Career and Technical Education Standards ................ 96 Career and Technical Advisory Council .................................. 96 Career and Technical Education Student Organ/zations ..................... 97 Career and Technical Education Program Plan ............................ 97 Early Identification and Placement of Students with Disabilities ............... 98 Special Education Services ........................................... 98 Special Education Plan .............................................. 99 Special Education Program Standards ................................... 99 Reduced Class Size Grant ............................................ 100 At-Risk Four-Year-Old Preschool Grant ................................. 100 School/Community Health Center ...................................... I01 Electronic Classroom ................................................ 101 Limited English Proficient Students .................................... 102 Educational Technology Grant ........................................ 102 Family Life Education Materials ....................................... 103 Reenrollment Plans ................................................. 103 Reports of Certain Acts in Schools ..................................... 104 School-to-Work Transition Programs ................................... 104 Notice of Parental Involvement in Schools ............................... 105 Prevention of Violence and Crime on School Property ...................... 105 Identification of Children with Disabilities ............................... 106 Sale of School Property .............................................. 106 School Safety Audit and Crisis and Emergency Management Plan ............. 107 Early Intervention Services to Primary Grade Students ...................... 107 School Maintenance ................................................ 108 Notification to Parents of Stadents with Vision/Itearing Impairments ........... 108 Home Instruction ................................................... 109 Required Local Funding Effort for School Division ........................ 109 Fees and Charges .................................................. 110 Suspension, Expulsion, and Exclusion of Pupi!s ........................... 110 Safe and Drug-Free Schools .......................................... 111 Jointly Owned and Operated Schools or Programs ......................... I 11 School Activity Funds ............................................... 112 Improving Basic Programs (ESEA) ..................................... 112 Student Code of Conduct ............................................ 113 Virginia Public School Construction Grants .............................. 113 Internet Use Policy ................................................. 114 Character Education ................................................. 114 Remediation Programs Evaluation and Reporting .......................... 115 Legal Opinion Required for Literary Fund Loan ........................... 115 Families in Education Incentive Grants Program ........................... 116 Catalog of State and Federal Mandates on Local Governments--2002 Administering Agency and Mandate Page Number Virginia Public School Educational Technology Grants Program .............. 116 Evaluation of Superintendent .......................................... 117 Asthma Medication Policy ............................................ 117 Student Searches ................................................... 118 Commercial, Promotional, and Corporate Parmership Policy ................. 118 Ins~'uction in Alcohol Abuse and Drank Driving .......................... 119 Optional K-5 Education Programs ..................................... 119 Teacher Intervention/Remediation Training ............................... 120 Elections, State Board of Voting Equipment and Systems ........................................ 120 Electoral Board and Registrar ........................................ 121 Assistance for Disabled and Elderly at Polling Place ...................... 121 Emergency Management, Department of Appoint Local Emergency Services Director .............................. 122 Emergency Management Assistance ................................... 122 Local Emergency Operations Plan ..................................... 123 Radiological Emergency Plan ........................................ 123 Disaster Assistance ................................................ 124 Hazardous Materials Response Team .................................. 124 SARA Title III[ Requirements ........................................ 125 Appoint Local Hazardous Materials Coordinator .......................... 125 Employment Commission, Virginia Virginia Workforce Development Program ............................... 126 Environmental Quality, Department of Water Withdrawal Report ............................................ 126 Clean Air Act Section 105 Grant ...................................... 127 Virginia Coastal Resources Management Program ........................ 127 Solid Waste Management Facility Supervisor Certification ................... 128 Solid Waste Management Facility Permit ................................ 128 Vegetative Waste Management and Yardwaste Composting Regulations ....... 129 Litter Control and Recycling Grant .................................... 129 Litter Receptacles in Public Places ..................................... 130 Fees for Solid Waste Management Facility Permit ......................... 130 Solid Waste Management Facility Compliance Notification ................. 131 Solid Waste Management Plan ...................................... 131 Recycling Program ................................................ 132 Hazardous Waste Management Requirements ........................... 132 Catalog of State and Federal Mandates on Local Governments--2002 Adadnistering Agency and Mandate Page Number Medical Waste Management ......................................... 133 Hazardous Materials Transportation ................................... 133 Underground Storage Tank ........................................... 134 Virginia Pollution Discharge Elimination System Permit ................... 134 Virginia Water Protection Permit ...................................... 135 Virginia Pollution Abatement Permit ................................... 135 Ground Water Withdrawal Permit ..................................... 136 Surface Water Withdrawal Permit ..................................... 136 Above-Ground Storage Tank ......................................... 137 Waste Tire Grant and End User Reimbursement ........................... 137 Solid Waste Management Reporting .................................... 138 Water Quality Improvement Fund (WQIF) Point Source Program ............. 138 Compliance with Air Emission Standards ................................ 139 Landfill Closure .................................................... 139 Exceptional Waters Notification ....................................... 140 Fire Programs, Department of Fire Programs Grant ................................................ 140 Training Standards for Fire Marshals ................................... 141 Forestry, Department of Volunteer Fire Assistance Program Grant ................................ 141 Forest Protection Sums ............................................. 142 Urban and Community Forestry Assistance Program ....................... 142 Virginia Dry Fire Hydrant Grant Program ............................... 143 Game and Inland Fisheries, Department of Carrying Loaded Firearm on Public Road ................................ 143 Hunting Damage Stamp ............................................. 144 Hunting or Trapping Near Highway .................................... 144 Local Boating Ordinances ............................................ 145 Hunting Firearm Restrictions ......................................... 145 General Services, Department of Design-Build/Construction Management Review .......................... 146 Health, Department of Maintain of Local Health Department .................................. 146 Communicable Disease Services ...................................... 147 Child Health Services Program ....................................... 147 11 Catalog of State and Federal Mandates on Local Governments 2002 Administering Agency and Mandate Page Number Maternal Health Services Program .................................... 148 Family Planning Services Program .................................... 148 Environmental Health Services Program ................................ 149 Optional Communicable Disease Services Program .......... : ............. 149 Optional Child Health Services Program ................................ 150 Optional Maternal Health Services Program .............................. 150 Optional Family Planning Services Program ............................. 151 Optional General Medical Services Program .............................. 151 Optional Dental Health Services Program ................................ 152 Emergency Medical Services Licensing ................................. 152 Local Health Care Facility Licensing .................................... 153 Local Health Facility Medicare Requirements ............................. 153 Restaurant, Hotel, or Summer Camp Licensing ............................ 154 Vital Records and Health Statistics Report ............................... 154 Public Water System Permit .......................................... 155 Public Marina ..................................................... 155 Sewerage Design Approval ........................................... 156 Inspection of Local Correctional Facilities ................................ 156 Certificate of Public Need (COPN) Requirements for Local Health Facilities ..... 157 Local Clinical Laboratory Facility Requirements ........................... 157 Emergency Medical Services Funds Report .............................. 158 Rescue Squad Assistance Fund ........................................ 158 Variances and Exemptions for Rescue Squads ............................ 159 Historic Resources, Department of Historic Preservation Grants .......................................... 159 Grants to Certified Local Governments .................................. 160 Cultural Resource Survey and Planning Cost-Share Program ................. 160 Housing and Community Development, Department of Uniform Statewide Building Code ..................................... 161 Statewide Fire Prevention Code ....................................... 161 Small Cities Community Development Block Grant Program ................ 162 Appalachian Regional Commission (ARC) Program Participation ............. 162 Home Investment Partnerships Act Program (HOME) ..................... 163 Virginia Enterprise Zone Act .......................................... 163 Regional Competitiveness Act ......................................... 164 Derelict Structures Fund ............................................. 164 Housing Revitalization Fund Grants .................................... 165 Live In Our Community Police Housing Program ......................... 165 Industrial Site Development Fund ...................................... 166 Catalog of State and Federal Mandates on Local Governments--2002 Administering Agency and Mandate Page Number Human Resource Management, Department of Optional Health Insurance ............................................ 166 Juvenile Justice, Department of Juvenile Correctional Facility Report .................................... 167 Delinquency Prevention ............................................. 167 Court Service Unit Standards ........................................ 168 Court Service Unit Office Space ....................................... 168 Juvenile Detention, Probation, and Court Service Unit Standards .............. 169 Transportation of Detained Youth ...................................... 169 Community-Based Juvenile Services and Sanctions ........................ 170 Mental Health Screening of Juveniles ................................... 170 Labor and Industry, Department of Boiler and Pressure Vessel Safety ...................................... 171 National Emissions Standards for Hazardous Air Pollution (NESHAP) ......... 171 Occupational Safety and Health Act (OSHA) ............................. 172 Boiler and Pressure Vessel Operator Certification .......................... 172 Voluntary Apprenticeship Programs .................................... 173 Library of Virginia, The State Certified Librarian ........................... . ................... 173 Library Network .................................................. 174 Library Operation Standards ......................................... 174 Planning and Development Standards for Public Library Services ............ 175 Virginia Public Records Act .......................................... 175 Library Acceptable Internet Use Policy .................................. 176 Local Government, Commission on Disclosure of Proffered Cash Payments and Egpenditures ................... 176 Marine Resources Commission Wetlands Zoning Ordinance Requirements in Tidewater ..................... 177 Coastal Primary Sand Dune Zoning Ordinance ........................... 177 Medical Assistance Services, Department of State/Local Hospitalization Program ................................... 178 13 Catalog of State and Federal Mandates on Local Governments--2002 Administering Agency and Mandate Page Number Mental Health, Mental Retardation, and Substance Abuse Services, Dept. of Community Services Board Participation in Medicaid Initiative ............... 178 Establishment of Community Services Board ............................. 179 Community Services Board Licensing ................................... 179 Community Services Board Emergency Services .......................... 180 Support Services for Community Services Board .......................... 180 Community Services Board Prescription Team .......................... 181 Human Research ................................................... 181 Development of the Comprehensive State Plan ............................ 182 Involvement of Consumers and Family Members .......................... 182 Predischarge Planning ............................................... 183 Annual Performance Contract ......................................... 183 Dispute Resolution ................................................. 184 Chief Administrative Officer .......................................... 184 Mines, Minerals, and Energy, Department of Regulation of Coal Surface Mining and Reclamation ....................... 185 Regulation of Mineral Mining Operations ................................ 185 Motor Vehicles, Department of Abandoned Motor Vehicles .......................................... 186 Unmarked Police Vehicle License Plates ............................... 186 Community Traffic Safety Grant ....................................... 187 Vehicle Registration Withholding Program ............................... 187 People with Disabilities, Virginia Board for Developmental Disabilities Grant ...................................... 188 Port Authority, Virginia Port Assistance Grant ....................... . ........................ 188 Professional and Occupational Regulation, Department of Asbestos Inspector Licensing ......................................... 189 Waterworks and Wastewater Works Operators License ..................... 189 Rail and Public Transportation, Department of Federal Mass Transportation Grants .................................... 190 Public Transit System Financial and Statistical Report ...................... 190 Disadvantaged Business Participation in Contracts ......................... 191 Catalog of State and Federal Mandates on Local Governments--2002 Administering Agency and Mandate Page Number Clean Air Act Amendments of 1990 .................................... 191 Title to Rail Industrial Access Projects .................................. 192 Procurement Requirements for Construction of Rail or Public Transportation .... 192 Transportation Services for Individuals with Disabilities ..................... 193 DmgandAlcoholTestingofEmployeesEngagedinRailorTransitOperations .. 193 Commonwealth Mass Transit Funds .................................... 194 Rail Industrial Access Program ........................................ 194 Rail Preservation Program ............................................ 195 Alternative Fuel Bus Funds ........................................... 195 Federal Uniform Administrative Requirements ............................ 196 Federal Highway Administration Grants ................................. 196 Voter Registration for Disabled Users of Transit and Paratransit Services ....... 197 Rehabilitative Services, Department of Establishment of Local Disability Services Board ......................... 197 Retirement System, Virginia Employee Retirement System ........................................ 256 Social Services, Department of Energy Assistance Program .......................................... 198 Merit System of Personnel Administration ............................... 198 Social Services Staffing Report ....................................... 199 Social Services Administration/Record Retention and Reporting ............... 199 Annual Budget Required ............................................. 200 Administrative Records Confidentiality Required .......................... 200 Employee Qualification Standards ..................................... 201 Long-Term Care Screening Team Participation Required .................... 201 Office Space Compliance Required ..................................... 202 Auxiliary Grant Program for SSI Recipients ............................. 202 Food Stamp Program .............................................. 203 General Relief Program Standards ..................................... 203 Refugee Resettlement Administration and Eligibility Determination ............ 204 Temporary Assistance for Repatriates Program ........................... 204 Medicaid Administration and Eligibility Determination ...................... 205 Eligibility for the Aid to Families with Dependent Children - Foster Care Program 205 Caseload Reporting ................................................. 206 Social Services Board Records Retention Policy .......................... 206 Family-Based Social Services Policy ................................... 207 Family Preservation Services Requirements .............................. 207 Child Protective Services ............................................ 208 Foster Care Services ............................................... 208 15 Catalog of State and Federal Mandates on Local Governments--2002 ' - Administering Agency and Mandate Page Number Adoption and Other Services ......................................... 209 Court-Ordered Evaluation for Guardianship ............................. 209 Long-Term Care Services Coordination Committee ........................ 210 Adult Protective Services ............................................ 210 Adult and Family Care Program Requirements ............................ 211 Services to Victims of Spouse Abuse ................................... 211 Services to Person Discharged from State Hospital ........................ 212 Home-Based Services .............................................. 212 Long-Term and Transitional Child Day Care Services ..................... 213 Food Stamp, Employment, and Training (FSET) Program .................. 213 Purchase of Child Day Care Services .................................. 214 Integration of Community Services .................................... 214 Intake Services .................................................... 215 Case Management Services .......................................... 215 Out-of-Home and In-Home Services Approval ........................... 216 Child Day Care Centers, Camps, and Schools Licensing ..................... 216 Confidentiality of Client Social Services Program Records .................. 217 Adult Day Care Centers and Adult Homes Licensing ....................... 217 AmeriCorps Grant .................................................. 218 Spouse Abuse Grant ................................................ 218 Child Abuse and Neglect Prevention Grant ............................... 219 Child Abuse and Neglect Treatment Grant ............................... 219 Local Board and Superintendent of Public Welfare ......................... 220 Assessment in Adult Care Residences ................................... 220 Temporary Assistance to Needy Families (TANF) ......................... 221 Virginia Initiative for Employment not Welfare (VIEW) ..................... 221 New Hires Reporting ................................................ 222 Fraud Control Program .............................................. 222 Annual Reports by Guardians ......................................... 223 State/Local Hospitalization Program Eligibility ............................ 223 State Police, Department of Arrest Report ..................................................... 224 Vehicle Inspection Station Standards .................................... 224 Virginia Criminal Information Network ................................. 225 Uniform Crime Reporting System ..................................... 225 Missing Children Information Clearinghouse ............................. 226 Terrorist Acts Report ............................................... 226 Criminal Firearms Clearinghouse ...................................... 227 Sex Offender and Crimes Against Minors Registry ........................ 227 Youth Gangs Repotting .............................................. 228 Concealed Handgun Authorization/Permit ................................ 228 Unserved Felony Warrants or Capias Reporting ........................... 229 Registration of Machine Guns ......................................... 229 Motor Carrier Safety Training ......................................... 230 Catalog of State and Federal Mandates on Local Governments--2002 Administering Agency and Mandate Page Number Supreme Court of Virginia Support for Courts and Magistrates .................................... 256 Indigent Representation ............................................. 257 Office Space for Constitutional Officers ................................ 257 Virginia Freedom of Information Act .................................. 258 Juror Costs ....................................................... 258 Taxation, Department of Banks' Returns on Net Capital ......................................... 230 Taxpayer Assistance ............................................... 231 Annual Assessment Sales Ratio Study .................................. 231 Income and Fiduciary Tax Returns ..................................... 232 Estimated Tax Payment ............................................. 232 Recordation and Will Taxes .......................................... 233 Real Estate Reassessment Standards ................................... 233 Tax-Exempt Real Property Inventory .................................. 234 Business, Professional, and Occupational License Tax Administrative Appeals Process ................................................. 234 Technology Planning, Department of Information Technology Access for the Visually Impaired ................... 235 Internet Privacy Policy ............................................... 235 Implementation of E-911 Services ...................................... 236 Transportation, Department of Metropolitan Transportation Planning .................................. 236 Statewide Transportation Planning Assistance ............................. 237 VDOT Revenue Sharing Program ...................................... 237 Sidewalk and Storm Sewer Cost-Sharing ................................ 238 Residential Cut-Through Traffic Policy .................................. 238 Industrial Access Road .............................................. 239 Airport Access Road ................................................ 239 Recreational Access Road ............................................ 240 Subdivision Street Development Control ................................ 240 Urban Street Construction ........................................... 241 Urban Street Payments .............................................. 241 Entrance to State Highway Standards ................................... 242 Traffic Signs, Signals, and Markings ................................... 242 Maintenance and Construction Operations ............................... 243 Removal of Outdoor Advertising ...................................... 243 Transportation Enhancement Program .................................. 244 Curb Ramp Standards .............................................. 244 17 Catalog of State and Federal Mandates on Local Governments---2002 Administering Agency and Mandate Page Number Bridge Safety Inspection Standards .................................... 245 Local Use of Transportation Funds ..................................... 245 Six-Year Secondary Improvement Plan ................................. 246 Regulation of Track Traffic .......................................... 246 Annual Mileage Report .............................................. 247 Americans With Disabilities Act ...................................... 247 Local Transportation Improvement District .............................. 248 Highway Safety Improvement Program (HSIP) ........................... 248 Treasury, Department of the Tax Law Compliance for Bond Sale to Virginia Public School Authority ........ 249 Investment of Virginia Public School Authority Bond Proceeds ............... 249 Virginia Public Building Authority Jail Constxuction Reimbursement Program ... 250 Depositing Requirements for State Funds ................................ 250 Exception Reporting by Public Depositor ............................... 251 Uniform Disposition of Unclaimed Property ............................. 251 Abandoned Real Property ........................................... 252 Blanket Fidelity Bond Program ........................................ 252 Virginia Alcohol Safety Action Program, Commission on the Virginia Alcohol Safety Action Program (VASAP) ......................... 259 Virginia Workers' Compensation Commission Virginia Workers' Compensation Act .................................. 259 Workers' Compensation Information .................................. 260 Notification of Rights for Victim of Crime ............................... 260 No State Oversight National Affordable Housing Act Program ..... : ........................ 261 Vehicle Inspection Sticker ........................................... 261 Noise Abatement .................................................. 262 Multi-County Transportation Improvement District ....................... 262 Preparation of Local Plan by Licensed or Certified Professional ............... 263 Local Planning Commission ... ....................................... 263 Comprehensive Plan Adoption ........................................ 264 Subdivision Ordinance Adoption ....................................... 264 Board of Zoning Appeals ........................................... 265 Affordable Housing Promotion ....................................... 265 Local Government Grievance Procedure Adoption ......................... 266 Local Government Grievance Procedure Filing ............................ 266 Catalog of State and Federal Mandates on Local Governments---2002 Administering Agency and Mandate Page Number Local Government Personnel Classification and Pay Plan ................... 267 Federal Anti-Discrimination Policy .................................... 267 Constitutional Officer Personnel Benefits .............................. 268 Paid Leave for Military Duty ......................................... 268 Uniform Fiscal Year ............................................... 269 Standards for Local Budget .......................................... 269 Virginia Public Procurement Act ...................................... 270 Real Estate Reassessment Notification ................................. 270 Contractors License Required for Building Permit ......................... 271 Community Oriented Policing Services Grant ............................. 271 Family and Medical Leave ............................................ 272 Lobbing Disclosure ................................................. 272 Homeownerskip and Opportunity for People Everywhere Program (HOPE) ..... 273 Head Start Program ................................................. 273 Summer Food Service Program ........................................ 274 Mandatory Arrest in Family Violence Cases .............................. 274 Police Misconduct .................................................. 275 Federal Labor Standards ............................................. 275 Single Audit ....................................................... 276 Age Discrimination Act of 1975 ....................................... 276 Age Discrimination in Employment Act Amendments of 1986 ................ 277 Architectural Barriers Act ............................................ 277 Base Closure and Community Redevelopment Act of 1994 .................. 278 Cable Communications Policy Act of 1984 ............................... 278 Child Nutrition Act of 1966 ........................................... 279 Civil Rights Act of 1964 ............................................. 279 Civil Rights Act of 1968 ............................................. 280 Civil Rights Restoration Act of 1987 .................................... 280 Clean Air Act ...................................................... 281 Clean Water Act ................................................... 281 Consolidated Omnibus Budget Reconciliation Act of 1985 ................... 282 Davis-Bacon Act ................................................... 282 Drag-Free Schools and Community Act ................................. 283 Drug-Free Workplace Act of 1988 ..................................... 283 Education Amendments of 1972 ....................................... 284 Individuals with Disabilities Education Act ............................... 284 Endangered Species Act of 1973 ....................................... 285 Equal Access Act ................................................... 285 Equal Employment Opportunity Act of 1972 ............................. 286 Fair Housing Act Amendments of 1988 ................................. 286 Fair Labor Standards Act Amendments of 1974 ........................... 287 Federal Water Pollution Control Act .................................... 287 Flood Disaster Protection Act of 1973 .................................. 288 Food Stamp Act of 1977 ............................................. 288 Housing and Community Development Act of 1974 ........................ 289 19 Catalog of State and Federal Mandates on Local Governments--2002 Administering Agency and Mandate Page Number ICC Termination Act of 1995 ......................................... 289 Imraigration Reform and Control Act of 1986 ............................. 290 Juvenile Justice and Delinquency Prevention Act of 1974 .................... 290 Lead Containment Control Act of 1988 .................................. 291 Multiethnic Placement Act ............................................ 291 National Apprenticeship Act of 1937 .................................... 292 National Environmental Policy Act of 1969 ............................... 292 National Historical Preservation Act of 1966 .............................. 293 Ocean Dumping Ban Act ............................................. 293 Older Worker's Benefit Protection Act .................................. 294 Omnibus Budget Reconciliation Act of 1990 ............................. 294 Public Health Service Act ............................................ 295 Rehabilitafon Act of 1973 ............................................ 295 Residential Lead-Based Paint Hazard Reduction Act of 1992 ................. 296 Social Security Amendments of 1983 ................................... 296 Soldiers' and Sailors' Civil Relief Act Amendments of 1991 ................. 297 Stewart B. McKinney Homeless Assistance Act ........................... 297 Tax Reform Act of 1986 ............................................. 298 Uniform Relocation and Real Properties Acquisition Policies Act of 1970 ....... 298 Urban Mass Transportation Act of 1964 ................................. 299 Voting Rights Language Assistance Act ................................. 299 Water Quality Act of 1987 ........................................... 300 Water Resources Development Act of 1986 .............................. 301 Health Insurance Portability and Accountability Act of 1996 ................. 301 20 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 F~x: (540) 853-1145 E-mail: clcrk~ci.roanokc.va.us March 7, 2003 File #15-67-110 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. James Settle 919 B Winona Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Settle: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2003, you were appointed as a member of the Parks and Recreation Advisory Board, for a term ending March 31,2006. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. N:\CKMHl~Agenda.03\March 3.2003 Oaths.wpd Mr. James Settle March 7, 2003 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Parks and Recreation Advisory Board. Mary F. Parker, CMC City Clerk MFP:mh Enclosures pc: Kyna A. Jones, Secretary, Parks and Recreation Advisory Board Stephanie M. Moon, Deputy City Clerk N:\CKMHl~Agenda.03\March 3, 2003 Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby cedify that at a regular meeting of Council which was held on the third day of March, 2003, JAMES SETTLE was appointed as a member of the Parks and Recreation Advisory Board, for a term ending March 31,2006. Given under my hand and the Seal of the City of Roanoke this seventh day of March, 2003. City Clerk N:\CKMHl~Agenda,03\March 3, 2003 Oaths.wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clcrk~ci.roanokc.va.us March 7, 2003 File #110-237 STEPHANIE M. MOON Deputy City Clcrk SHEILA N. HARTMAN Assistant City Clerk Mr. Herbert C. Berding, Jr. 2814 South Jefferson Street Roanoke, Virginia 24014 Dear Mr. Berding: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2003, you were appointed as a member of the Flood Plain Committee, for a term ending June 30, 2003. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Flood Plain Committee. Mary F. Parker, CMC City Clerk MFP:mh Enclosures pc: John G. Reed, Engineering Liaison, Flood Plain Committee Stephanie M. Moon, Deputy City Clerk N:\CKMHl~Agenda.03\March 3, 2003 Oaths.wpd MARY F. PARKER. CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., l~oom 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanok¢.va.us March 7, 2003 File #15-110-200 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. Gilbert E. Butler, Jr. 3406 Exeter Street, S. W. Roanoke, Virginia 24014 Dear Mr. Butler: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2003, you were reappointed as a member of the City Planning Commission, for a term ending December 31,2006. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. N:\CKMHl~Agenda.03\March 3, 2003 Oaths.wpd Mr. Gilbert E. Butler, Jr. March 7, 2003 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the City Planning Commission. Mary F. Parker, CMC City Clerk MFP:mh Enclosures pc: Madha P. Franklin, Secretary, City Planning Commission Stephanie M. Moon, Deputy City Clerk N:\CKMHl~Agenda,03\March 3, 2003 Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of March, 2003, GILBERT E. BUTLER, JR., was reappointed as a member of the City Planning Commission, for a term ending December 31, 2006. Given under my hand and the Seal of the City of Roanoke this seventh day of March, 2003. City Clerk N:\CKMHl~Agenda.03\March 3, 2003 Oaths.wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 F~x: (540) 853-1145 E-mail: clcrk~ci.roanoke.va.us March 7, 2003 File #15-110-200 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clcrk Mr. D. Kent Chrisman 2319 Avenham Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Chrisman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2003, you were reappointed as a member of the City Planning Commission, for a term ending December 31,2006. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. N:\CKMHl~Agenda.03\March 3, 2003 Oaths.wpd Mr. D. Kent Chrisman March 7, 2003 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the City Planning Commission. Sincerely, Mary F. Parker, CMC City Clerk MFP:mh Enclosures pc: Martha P. Franklin, Secretary, City Planning Commission Stephanie M. Moon, Deputy City Clerk N:\CKMH'r~Agenda.03\March 3, 2003 Oaths,wpd COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of March, 2003, D. KENT CHRISMAN was reappointed as a member of the City Planning Commission, for a term ending December 31,2006. Given under my hand and the Seal of the City of Roanoke this seventh day of March, 2003. City Clerk N:\CKMHl~Agenda.03\March 3, 2003 Oaths,wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOIO* OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk~¢i.toanok¢.va.us March 7, 2003 File #15-110-200 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. Henry Scholz 2222 York Road, S. W. Roanoke, Virginia 24015 Dear Mr. Scholz: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2003, you were appointed as a member of the City Planning Commission, for a term ending December 31,2006. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Pursuant to Section 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish the members of the City Planning Commission with a form for Disclosure of Real Estate Holdings. State Code provisions further provide that afl disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form prior to assuming the duties of your office. .. Ordinance No. 35344-050701 authorizes a pay stipend of $100.00 per month, or$1,200.00 annually, to members of the City Planning Commission and the Board of Zoning Appeals, upon attainment of their certification through the Virginia Certified Planning Commissioners Program or the Virginia Certified Board of Zoning Appeals Program. The measure further provides that new appointees will be required to attain certification within one year of the date of appointment. Please contact Martha P. Franklin, Secretary, City Planning Commission, for information with regard to pursuing your certification. N:\CKMHlC, genda.03\March 3, 2003 Oaths.wpd Mr. Henry Scholz March 7, 2003 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the City Planning Commission. Mary F. Parker, CMC City Clerk MFP:mh Enclosures pc: Mar[ha P. Franklin, Secretary, City Planning Commission Stephanie M. Moon, Deputy City Clerk N:\CKMHl~Agenda.03\March 3, 2003 Oaths.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of March, 2003, HENRY SCHOLZ was appointed as a member of the City Planning Commission, for a term ending December 31,2006. Given under my hand and the Seal of the City of Roanoke this seventh day of March, 2003. City Clerk N:\CKMHl~Agenda.03\March 3, 2003 Oaths.wpd MARY F. PARKER, CMC City Clerk CITY OF ROANOKi*, OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerkl~ci.ro anoke.v a.us March 5, 2003 STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. Mark C. McConnel 546 Camilla Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. McConnel: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2003, Gilbert E. Butler, Jr., and D. Kent Chrisman were reappointed and Henry Scholz was appointed as members of the City Planning Commission for four year terms ending December 31,2006. Thank-you for your interest in serving on the City Planning Commission. With kindest regards, I am Mary F. Parker, CMC City Clerk MFP:mh N:\CKMHl~ABCC\Bun'ow$.McConnel.thank-you. City Planning Comission.wpd MARY F. PARKEI~ CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540} 853-2541 Fax: (540) 853-1145 E-mail: clcrk~ci.roanok¢.va.us STEPHANIE M. MOON Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk March 7, 2003 Mr. W. Jackson Burrows 325 Willow Oak Drive, S. W. Roanoke, Virginia 24014 Dear Mr. Burrows: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 3, 2003, Gilbert E. Butler, Jr., and D. Kent Chrisman were reappointed and Henry Scholz was appointed as members of the City Planning Commission for four year terms ending December 31, 2006. Thank-you for your interest in serving on the City Planning Commission. With kindest regards, I am Sincerely, Mary F. Parker, CMC City Clerk MFP:mh N:\CKMHl~ABCC\Burrows. McConnel,thank-you,City Planning Comission.wpd