HomeMy WebLinkAboutCouncil Actions 06-02-97HARRIS
33414
ROANOKE CITY CO UNCIL
REGULAR SESSION
June 2, 1997
12:30p. m.
CITY COUNCIL CHAMBER
.,4 GENDA FOR THE COUNCIL
Call to Order -- Roll Call.
A.
All present.
A status report on the inoperative motor vehicle ordinance. (20 minutes)
Received and fried.
File #51
At 12:50 p.m., the meeting was declared in recess until 2:00 p.m.
ROANOKE CITY CO UNCIL
REGULAR SESSION
June 2, 1997
2:00 p.m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All present.
The Invocation was delivered by The Reverend Larry Atkin, Pastor,
Edgewood Christian Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
PRESENTATIONS:
Proclamation declaring the week of June 2 - 6, 1997, as Habitat for
Humanity Week.
File #3-399
2
C-1
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456, MUNICIPAL BUILDING, OR AT 853-2541.
The Director of Public Safety presented a briefing with regard to
possible flooding in the Roanoke area as a result of heavy rainfall on June 1
and 2.
File #237
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
V/rginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #15-110-132 Executive Session.
C-2
A report of the City Manager requesting that Council convene in
Executive Session to discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions of un economic
development agreement in negotiation, pursuant to Section 2.1-344 (A)(7), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132-450 Executive Session.
C-3
Qualification of Dolores Y. Johns as a member of the Blue Ridge
Community Services Board of Directors to fill the unexpired term of Onzlee
Ware, resigned, ending December 31, 1998.
RECOMMENDED ACTION: Receive and file.
File #15-110-314-335
A report of the City Attorney requesting that Council convene in
Executive Session to discuss a specific matter of actual fitigation requiring
provision of legal advice by counsel, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended.
File #132
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
4. PETITIONS AND COMMUNICATIONS: None.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
4
ITEMS RECOMMENDED FOR ACTION:
A joint report of the City Manager and Director of Finance
recommending transfer of funds t~om departmental accounts to the
personnel lapse account.
Adopted Budget Ordinance No. 33414-060297. (7-0)
File #60-63-184-396-518
A report recommending appropriation of funds to cover workers'
compensation claims, in the amount of $785,000.00, to
departmental workers' compensation accounts.
Adopted Budget Ordinance No. 33415.060297. (7-0)
File #5.60-63-70-184
Following questions by the Members of Council, the City
Manager advised that staff will present a brief'mg at a future
Council meeting with regard to City workforce safety issues.
File #132-184
Council Member White requested information on the number
of workers' compensation claims filed by City employees
which are considered to be serious in nature.
File #63-132-184
A report recommending establishment of an increased automobile
mileage reimbursement rate for City employees.
Adopted Resolution No. 33416-060297. (7-0)
File 0175-184
5
A report recommending execution of an amendment to the Annual
Update of the Entitlement Consolidated Plan for Fiscal Year
1996-97, and execution of Amendment No. 2 to the City's
agreement with the City of Roanoke Redevelopment and Housing
Authority.
Adopted Budget Ordinance No. 33417-060297 and Resolution
No. 33418-060297. (7-0)
File #60-178-200-236
A report recommending adoption of a Resolution endorsing the
funding distribution methodology recommended for the Board of
Directors of the Filch Planning District Regional Alliance.
Adopted Resolution No. 33419-060297. (7-0)
File #178-200-326-450
A report recommending appropriation of funds, in the amount of
$246,900.00, to cover the cost of certain operating expenses for the
Roanoke Civic Center, and adjustment of revenue estimates by
$404,000.00.
Adopted Budget Ordinance No. 33420-060297. (7-0)
File #60-192
A report recommending certain appropriations from the Capital
Maintenance and Equipment Replacement Program in order to fund
various operational needs for City depa,'tments.
Adopted Budget Ordinance No. 33421-060297. (7-0)
File #60-67-270-467-472
A report recommending transfer of $100,000.00 from the Sheriff' s
Depa~tment budget to a Capital Account for park improvements.
Adopted Budget Ordinance No. 33422-060297. (7-0)
File #60-67-121-217-472
6
bo
Council Member Swain advised that inmates of the Roanoke
City Jail painted toilets in the City's parks and requested
information regarding the total amount of funds expended for
the project.
File 067-121-123-132
A report recommending transfer of funds in connection with
expansion and remodeling of the Gainsboro Branch Library.
Adopted Budget Ordinance No. 33423-060297. (7-0)
File 060-216-217-236-323
Council Member Swain inquired if guests at The Hotel
Roanoke are provided with information advising that the
Gain.~boro Branch Library is listed on the Virginia Landmarks
Register and the National Register of Historic Places.
File 0132-216-247-258-323
DIRECTOR OF FINANCE:
1. A financial report for the month of April, 1997.
Received and filed.
File 01-10
A report recommending transfer of funds for Internal Services
Funds charges.
Adopted Budget Ordinance No. 33424-060297.
Mayor Wyatt was out of the Council Chamber.)
File 060-301-361-396-472
(6-0, Vice-
7
o
A report recommending transfer of appropriations for Employee
Fringe Benefits.
Adopted Budget Ordinance No. 33425-060297.
Mayor Wyatt was out of the Council Chamber.)
File 060-184
(6-0, Vice-
6. REPORTS OF COMMITTEES:
ao
A report of the bid committee recommending acceptance of the bid
submitted by Allegheny Construction Company, Inc., in the amount of
$601,962.00, for construction of Blue Hills Drive Extension and
Infrastructure Improvements at the Roanoke Centre for Industry and
Technology. Council Member John H. Parrott, Chairperson.
Adopted Ordinance No. 33426-060297.
Parrott abstained from voting.)
File #207-450-514
(6-0, Council Member
7. UNFINISHED BUSINESS:
Ordinance No. 33397, on second reading, establishing the annual salary
of the Mayor for the fiscal year beginning July l, 1997; and providing for
an effective date.
Defeated by a 7-0 vote.
File 060-132
bo
Ordinance No. 33398, on second reading, establishing the ann,al salaries
of the Vice-Mayor and Council Members for the fiscal year beginning
July 1, 1997; and providing for an effective date.
Defeated by a 7-0 vote.
File #60-132
8
Ordinance No. 33399, on second reading, establishing compensation for
the City Manager, City Attorney, Director of Finance, Director of Real
Estate Valuation, Municipal Auditor, and City Clerk for the fiscal year
beginning July 1, 1997; and providing for an effective date.
Ordinance No. 33399 was defeated for lack of a second to the motion.
Adopted Ordinance No. 33427-060297. (6-1, Council Member Swain
voted no.)
File #1-38-60-83-104-162-280
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a#
Ordinance No. 33411, on second reading, permanently vacating,
discontinuing and closing a portion of a cul-de-sac located at the end of
Woods End Lane, S. W., (formerly Forest Road), at 851 and 855 Woods
End Lane.
Adopted Ordinance No. 33411-060297. (7-0)
File #514
Ordinance No. 33412, on second reading, permanently vacating,
discontinuing and closing an alley located at the rear of 1506 Franklin
Road, S. W., and parallel to the rear of 312 Woods Avenue, described as
Official Tax Nos. 1031204 and 1031203, respectively.
Adopted Ordinance No. 33412-060297. (7-0)
File 0514
Ordinance No. 33413, on second reading, rezoning a tract of land located
at 1928 Maiden Lane, S. W., described as a portion of Lots 1 - 3,
inclusive, Block 4, Keystone Place, Official Tax No. 1331205, from
RM-2, Residential Multi-family, Medium Density District, to C-l, Office
District.
Adopted Ordinance No. 33413-060297. (7-0)
File #51
9
A resolution memorializing the late Joseph L. Bush, Jr.
Adopted Resolution No. 33428-060297. (7-0)
File #367
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council requested a report on the City's Vision Statement at its
regular meeting on Monday, July 21, 1997.
File #132-404
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Ms. Patsy P. Stroop, 3748 Chesterton Street, S. W., addressed Council with
regard to flooding and drainage problems in her neighborhood. The matter
was referred to the City Manager for investigation and report to Council
on Monday, June 16.
File #27-66-237-488
Evelyn D. Bethel, President, Historic Gainsboro Preservation District, Inc.,
presented a progress report on distribution of the Historic Gainsboro
brochure.
File #165-216
Mr. Bill Ballentine, 3321 Birchwood Street, N. E., suggested that the City
eliminate fixed fees that affect the ordinary citizenry, such as the
automobile decal fee, the Enhanced 911 fee, and the fee on cellular
telephones. He also suggested that City Council meetings be held at the
Roanoke Civic Center where parking could be provided free of charge to
citizens attending meetings.
File #66-79-132-192-383
l0
Mr. Syed Ally, 1057 Old Country Club Road, N. W., advised that Council
Members are elected to ~l part-time positions and should serve without
pay or fringe benefits. He concurred in the suggestion that Council
meetings should be held at the Roanoke Civic Center in order to provide
free parking for citizens and that meetings be held in the evening hours for
the convenience of citizens.
File #60.66-132-192
CERTIFICATION OF EXECUTIVE SESSION. (4-0, Council Members
Harris, Parrett, and Trout were absent.)
Appointed Brian M. Shepard to the Roanoke Valley Greenways
Commission for a term ending June 30, 1998.
File #15-110-379
Reappointed Scott Katz, Elvah D. Taylor, and Chenise Anderson as
members of the Youth Services Citizen Board for terms ending May 31,
2000.
File #15-110-304
June 2, 1997
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Briefing
Stares Report - Inoperative Motor Vehicle Ordinance
Please reserve space on your agenda for a briefing regarding the above
subject.
WRH:WFC:pr
CC'
Respectfully,
obert Herbert
City Manager
City Attorney
Director of Finance
Director of Public Works
ROANOKE CITY COUNCIL BRIF. FING
JUNE 2, 1997
INOPERATIVE VEHICLE PROGRAM
INTRODUCTION
A. GOOD AFTERNOON.
B. MR. MAYOR, MEMBERS OF CITY COUNCIL
C. A LETTER MORE THAN 1 YEAR AGO, THE DEPARTMENT OF
PLANNING AND COMMUNITY DEVELOPMENT
IMPLEMENTED A NEW PROGRAM DESIGNED TO HELP RID
THE CITY OF JUNK MOTOR VEHICLES STORED OR
ABANDONED ON PRIVATE PROPERTY.
D. AS I'M SURE COUNCIL MEMBERS ARE AWARE, JUNK CARS
AND TRUCKS ARE A MAJOR SOURCE OF BLIGHT IN THE
CITY'S NEIGHBORHOODS.
E. ACCORDING TO SURVEYS CONDUCTED BY THE ROANOKE
NEIGHBORHOOD PARTNERSHIP STAFF SEVERAL YEARS
AGO, JUNK CARS WERE A MAJOR SOURCE OF COMPLAINTS
FROM CITIZENS AND NEIGHBORHOOD GROUPS.
F. PRIOR TO THE ADOPTION OF THE INOPERATIVE VEHICLE
ORDINANCE LAST YEAR, THE CITY'S ENFORCEMENT
STAFF WERE LUCKY IF THEY MANAGED TO ELIMINATE 25
VEHICLES A YEAR.
THE OLD STATE MANDATED PROCESS WHICH REQUIRED
STAFF TO TABLE VIOLATORS TO COURT FRUSTRATED
BOTH CITIZENS AND NEIGHBORHOOD GROUPS.
II*
CURRENT SITUATION.
A. I'M PLEASED TO BE ABLE TO REPORT TO CITY COUNCIL
THAT SINCE THE NEW INOPERATIVE VEHICLE PROGRAM
WENT INTO EFFECT 13 MONTHS AGO, ALMOST 1900 JUNK
MOTOR VEHICLES HAVE BEEN ELIMINATED FROM THE
CITY'S RESIDENTIAL AREAS.
B. OF THE 1900 INOPERATIVE VEHICLES WHICH WERE CITED,
ONLY 123 VEHICLES OR 8.0% OF THE TOTAL HAD TO BE
TOWED BY THE PRIVATE TOWING COMPANY UNDER
CONTRACT TO THE CITY.
C. THIS EQUATES TO A 92% VOLUNTARY COMPLIANCE RATE
WHICH IS EXTREMELY HIGH FOR THIS TYPE OF PROGRAM.
D. FOR COUNCIL INFORMATION, ALMOST HALF (47%) OF THE
VEHICLES CITED AND ELIMINATED WERE LOCATED IN THE
Fo
NORTHWEST SECTION OF THE CITY.
THIS IS BECAUSE THIS IS THE AREA WHICH REPORTED THE
LARGEST NUMBER OF COMPLAINTS. IT'S ALSO AN AREA
WITH HIGH CONCENTRATIONS OF LOW INCOME
INDIVIDUALS WHO CAN'T AFFORD TO REPAIR THEIR
VEHICLES ONCE THEY BREAK DOWN.
THE REMAINING VEHICLES CITED BY STAFF WERE SOME
WHAT EQUALLY DISTRIBUTED BETWEEN THE OTHER 3
QUADRANTS OF THE CITY.
III.
RECENT AMENDMENTS
A. SEVERAL AMENDMENTS TO THE ORDINANCE HAD TO BE
MADE OVER THE COURSE OF THE YEAR IN ORDER TO
ADDRESS SEVERAL ISSUES WHICH CAME UP.
B. FOR EXAMPLE, UNDER THE TERMS OF THE ORIGINAL
ORDINANCE, VEHICLE OWNERS CAN COME INTO
COMPLIANCE BY SCREENING THEIR INOPERATIVE
VEHICLES.
C. IT WAS OUR HOPE THAT OWNERS WOULD USE
APPROPRIATE LANDSCAPING OR FENCING TO SCREEN
THEIR VEHICLES.
UNFORTUNATELY, MANY OWNERS, STARTED USING
TARPS AND OTHER COVERINGS TO SCREEN THEIR
VEHICLES.
AS INDICATED ON THE PHOTOS ON THE EASEL, TARPS ARE
NOT EFFECTIVE IN SCREENING VEHICLES FOR A
PROLONGED PERIOD. THEY GET TORN OR JUST KEEP
GETTING BLOWN OFF.
AS A RESULT OF THE GROWING NUMBER OF INDIVIDUALS
WHO STARTED USING TARPS TO AVOID COMING INTO
COMPLIANCE, COUNCIL AGREED TO AMEND THE
ORDINANCE IN DECEMBER 1996 TO PROHIBIT THE USE OF
TARPS OR COVERS AS A MEANS TO COMPLY WITH THE
NEW ORDINANCE.
ANOTHER IMPORTANT AMENDMENT TO THE ORDINANCE
WHICH WAS APPROVED BY CITY COUNCIL EARLIER THIS
YEAR INCREASED THE FINE THAT ENFORCEMENT STAFF
COULD LEVY IF THE CITED VEHICLE WAS NOT REMOVED
WITHIN THE REQUIRED TIME FROM THE PROPERTY.
THIS AMENDMENT WAS IMPORTANT FOR DEALING WITH
VEHICLES THAT WERE BEHIND FENCES AND OTHER
BARRIERS THAT PREVENTED OUR TOW TRUCK FROM
REMOVING THEM. (POINT TO CAR BEHIND FENCE)
IV.
CURRENT ISSUES AND PROBLEMS.
A. CURRENTLY THE OFFICE RECEIVES APPROXIMATELY 30
CALLS A WEEK FROM CITIZENS REPORTING JUNK
VEHICLES.
B. THE DEPARTMENTS FULL TIME TEMPORARY INSPECTOR IS
KEPT BUSY RESPONDING TO THESE CALLS AS WELL AS
CITING OTHER VEHICLES WHICH HE FINDS IN THE FIELD
ON HIS OWN.
C. WE'RE LOOKING FORWARD TO THE LOAN OF A PART TIME
SECRETARY FROM THE COMMONWEALTH ATTORNEY'S
OFFICE.
D. WITH ALL OF THE REQUIRED PROPERTY OWNER NOTICES
AND LEGAL ADS THE PROGRAM REQUIRES A LOT OF
CLERICAL SUPPORT. THE LOAN OF THE PART TIME
SECRETARY FROM THE COMMONWEALTHS ATTORNEYS
OFFICE WILL ENABLE OUR INSPECTOR TO SPEND MORE
TIME IN THE FIELD CITING VEHICLES.
STAFF IS ALSO CURRENTLY PREPARING AN AMENDMENT
WHICH WOULD ALLOW TRAIl,ERS WHICH ARE BEING USED
FOR STORAGE PURPOSES TO BE EXEMPT FROM THE
ORDINANCE UNDER CERTAIN CONDITIONS.
DOGS ARE ONE OF THE MAJOR OCCUPATIONAL HAZARDS
OF OUR INOPERATIVE VEHICLE INSPECTORS (POINT TO
PHOTO'S)
IN CLOSING I'D LIKE TO THANK COUNCIL FOR THEIR
SUPPORT OF THIS PROGRAM.
I THINK ITS A GREAT EXAMPLE OF WHAT CAN BE
ACCOMPLISHED WHEN CITY COUNCIL, THE CITY
ADMINISTRATION AND THE NEIGHBORHOOD GROUPS
WORK TOGETHER TO ADDRESS A PROBLEM.
Given under our hands and the Seal of the City of Roanoke this second day of
June nineteen hundred and ninety-seven.
the mission of Habitat for Humanity in the Roanoke Valley,
Incorporated is to improve the lives of families in need by
providing affordable quality homes in partnership with homeowners
and volunteers for the enhancement of the community; and
tVHEREAS,
families are chosen for a new Habitat home through a
non-discriminatory selection process which identifies need
willingness to partner, and ability to meet the low monthly
mortgage payments; and
IVI-IEREAS,
houses are built with volunteer labor and donated materials when
available to keep the cost as low as possible, and houses are
purchased by selected families at no profit or interest, with a $500
down payment and a 20 year mortgage; and families must also
assist with 400 or more hours in the construction of their house or
the houses of others; and
IVI-IE~,
the current estimated cost of a Habitat house is approximately
$43,000; and the program is funded by donations from individuals,
churches, businesses, foundations, organizations, and mortgage
payments from those persons purchasing Habitat houses; and
Habitat for Humanity will celebrate its l lth anniversary during the
week of June 2 - 6, 1997, with over 65 houses having been
constructed in the Roanoke Valley.
NO,F, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim the week of June 2 - 6, 1997, throughout this
great All-America City, as
HABITAT FOR HUMANITY I&'EEK.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
DAVID A. BOV~ERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (540) 981-2444-
Fax: (540) 853-1145
June 2,1997
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on vadous authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:sm
June 2, 1997
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
This is to request that Council convene in Executive Session to discuss specific legal
matters requiring the provision of legal advice by counsel, being the terms and conditions of an
economic development agreement in negotiation, pursuant to §2.1-344(A)(7), Code of Virginia
(1950), as amended.
Sincerely,
Cit~anager
WRH/kdc
cc: Wilbum C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File #15-110-314-335
Susan J. Cloeter, Chair
Blue Ridge Community Services Board of Directors
301 Elm Avenue, S. W.
Roanoke, Virginia 24016-4026
Dear Ms. Cloete~.
This is to advise you that on May 16, 1997, Dolores Y. Johns qualified as a member of the
Blue Ridge Community Services Board of Directors to fill the unexpired term of Onzlee
Ware, resigned, ending December 31, 1998.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:sm
pc:
Dr. Fred P. Roessel, Jr., Executive Director, Blue Ridge Community Services,
301 Elm Avenue, S. W., Roanoke, Virginia 24016-4026
Forest G. Jones, Assistant City Manager and Clerk of Council, City of Salem, P. O.
Box 869, Salem, Virginia 24153
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Susan J. Cloeter, Chair
Blue Ridge Community Services Board ofDirectom
June 5,1997
Page 2
pc:
Susan H. Fain, Clerk, Botetourt County Board of Supervisors, One W. Main Street,
Box One, Fincastle, Virginia 24090 "
Stephen A. Carter, Clerk, Craig County Board of Supervisors, P. O. Box 308, New
Castle, Virginia 24127
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Dolores Y. Johns, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Blue Ridge Community Services Board of
Directors to fill the unexpired term of Onzlee Ware, resigned, ending December 31,
¶998, according to the best of my ability. So help me God.
Subscribed and sworn to before me this
day of_~ 1997.
ARTHUR B. CRUSH, III, CLERK
W1LBURN C. DIBLING, JR,
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING ~ [~
215 CHURCH AVENUE, SW
ROANOKE, V1RGINIA 24011-1595
TELEPHONE: $4~)-853-2431
FACSIMILE: 5~1-853-1221
June 2, 1997
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
AS;~ISTANT CITY ATFORNEYS
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Re: Request for Executive Session
This is to request that Council convene in Executive Session to discuss a specific
matter of actual litigation requiring the provision of legal advice by counsel, pursuant to
§2.1-344.A.7, Code of Virginia (1950), as amended.
WCD:f
With kindest personal regards, I am
Sincerely yours,
City Attorney
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Mary F. Parker, CMCIAAE
Cay Clerk
CITY OF ROANOKE
Office of the ¢i~ Clerk
~andra H. Eakin
Deputy City Clerk
June 5, 1997
File f~60-63-184-396-518
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33414-060297 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing for transfer of funds from
departmental accounts to the personnel lapse account. The abovereferenced measure
was adopted by tyro Council of the City of Roanoke at a regular meeting held on Monday,
June 2, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Ja~es D. Grisso
Director of Finance
June 5,1997
Page 2
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
George C. Snead, Jr., Director, Public Safety
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
The 2nd day of June, 1997.
No. 33414-060297.
1996-97 General
emergency.
WHEREAS,
Government of the
exist.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1996-97 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
General Fund (1-48) .................................
General Fund (49-56) ................................
1) Regular Employee
Salaries
2) Regular Employee
Salaries
3) Regular Employee
Salaries
4) Regular Employee
Salaries
5) Regular Employee
Salaries
6) Regular Employee
Salaries
7) Regular Employee
Salaries
8) Regular Employee
Salaries
9) Regular Employee
Salaries
10) Regular Employee
Salaries
11) Regular Employee
Salaries
(001-001-1110-1002
(001-001-1120-1002
(001-002-1211-1002
(001-002-1212-1002
(001-002-1261-1002
(001-002-1263-1002
(001-002-8120-1002
(001-004-1231-1002)
(001-004-1232-1002)
(001-005-1240-1002)
(001-010-1310-1002)
$( 310)
3,650
25,235
760
36,601
( 940)
616
(18,581)
(52,072)
5,713
( 2,433)
$162,116,343
$155,523,885
12) Regular Employee
Salaries
13) Regular Employee
Salaries
14) Regular Employee
Salaries
15) Regular Emgloyee
Salaries
16) Regular Employee
Salaries
17) Regular Employee
Salaries
18) Regular Employee
Salaries
19) Regular Employee
Salaries
20) Regular Employee
Salaries
21) Regular Employee
Salaries
22) Regular Employee
Salaries
23) Regular Employee
Salaries
24) Regular Employee
Salaries
25) Regular Employee
Salaries
26) Regular Employee
Salaries
27) Regular Employee
Salaries
28) Regular Employee
Salaries
29) Regular Employee
Salaries
30) Regular Employee
Salaries
31) Regular Employee
Salaries
32) Regular Employee
Salaries
33) Regular Employes
Salaries
34) Regular Employee
Salaries
35) Regular Employee
Salaries
36) Regular Employee
Salaries
37) Regular Employee
Salaries
38) Regular Employee
Salaries
39) Regular Employee
Salaries
(001-020-1234-1002
(001-022-1233-1002
(001-023-1235-1002
(001-024-2140-1002
(001-024-3310-1002
(001-026-2210-1002
(001-028-2111-1002
(001-050-3111-1002)
(001-050-3112-1002)
(001-050-3113-1002)
(001-050-3114-1002)
(001-050-3115-1002)
(001-050-3211-1002)
(001-050-3212-1002)
(001-050-3213-1002)
(001-050-3520-1002)
(001-050-3521-1002)
(001-050-4130-1002)
(001-052-3410-1002)
(001-052-4110-1002)
(001-052-4160-1002)
(001-052-4210-1002)
(001-052-4211-1002)
(001-052-4220-1002)
(001-052-4310-1002)
(001-052-4330-1002)
(001-052-4340-1002)
(001-052-7110-1002)
$(16,688)
( 20,043)
(30,251)
5,055
(50,790)
(20,130)
( 4,117)
( 14,912)
(278,601)
( 74,676)
( 10,167)
17,541
32,687
( 8,939)
(101,463)
284
18,884
( 92,316)
( 27,240)
( 70,061)
( 18,747)
5,830
( 11,276)
( 34,895)
( 713)
( 41,813)
(108,643)
( 60,918)
40) Regular Employee
Salaries
41) Regular Employee
Salaries
42) Regular Employee
Salaries
43) Regular Employee
Salaries
44) Regular Employee
Salaries
45) Regular Employee
Salaries
46) Regular Employee
Salaries
47) Salary Lapse
48) D-Day Memorial
49) Treasurer
50) Commissioner of
Revenue
51) Sheriff
52) Jail
53) commonwealth's
Attorney
54) General
Administration
55) Direct Social
Services -
Administration
56) Employment
Services
(001-052-8110-1002) $ 12,633
(001-054-5311-1002) ( 7,570)
(001-054-5313-1002) (84,681)
(001-054-5314-1002) (10,047)
(001-054-5316-1002) ( ' 1,919)
(001-054-7310-1002) (51,384)
(001-056-1237-1002) 6,400
(001-002-9410-1090) 969,106
(001-002-7220-3704) 50,000
(001-020-1234-0613) ( 8,344)
(001-020-1234-0612) ( 10,022)
(001-020-1234-0611) 5,055
(001-020-1234-0609) (50,790)
(001-020-1234-0610) (20,130)
(001-020-1234-0676) (46,126)
(001-020-1234-0685) ( 5,024)
(001-020-1234-0681) ( 960)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
June 2, 1997
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Fund Appropriations- Personnel Lapse Report
Dear Mayor Bowers and Members of City Council:
I. BackRround on the subiect is as follows:
Personnel lapse is generated due to employee turnover and vacancies
in City departments.
For the current Fiscal Year, salary savings of $815,000 are projected
as a result of these vacancies.
II. Current Situation is as follows:
To provide timely information to City Council and increase administrative
efficiency, the status of lapse was reported quarterly to City Council for
the first 2 quarters as a Consent Agenda item. This report will provide a
budget ordinance that encompasses all quarters, eliminates
the budgeted lapse amount and adjusts affected departmental operating
budgets.
Total estimated personnel lapse .qenerated for Fiscal Year 1996-97
is $1,019,106. This funding is allocated as shown on Attachment "A"
of this report.
Personnel lapse generated exceeds the estimate of $815,000 by $204,106.
This additional funding is recommended to be used for the following purposes:
Workers Compensation WaRes and Medical Expenditures - $85,000 -
Workers Compensation expenditures for FY 1996-97 are projected to
be approximately $785,000, an increase of $85,000 over the budgeted
amounts. A separate council report will transfer these funds to the
proper departmental accounts.
D-Day Memodal - $50,000 - During the FY 1996-97 budget study
process, City Council made a commitment to provide funding of up to
$250,000 over a five year period to The National D-Day Memodal
Foundation. The first year's funding of $50,000 was included as part
of this year's CMERP program. Funding identified in this report would
provide the second installment to this commitment.
III.
IV.
3. Risk Management - $69,106 - The remaining lapse funds are required
to supplement the Risk Management fund charges to General Fund
departments.
Issues in order of importance are as follows:
A. Funding
B. Timing
Alternatives in order of feasibility are as follows:
A. Authorize the transfer of personnel lapse funds from departmental accounts
to personnel lapse account 001-002-9410-1090 as listed on Attachment
'%" of this report.
1. Funding is available in the salary accounts due to turnover and
vacancies in City departments.
2. Timing is important since funds need to be transferred prior to
June 30, 1997.
B. Do not authorize the transfer of personnel lapse funds from departmental
accounts to personnel lapse account 001-002-9410-1090 as listed on
Attachment "A" of this report.
1. Funding would remain in departmental budgets and salary lapse savings
would not be transferred to salary lapse account 001-002-9410-1090.
2. Timing is not an issue.
Recommendation:
City Council concur in Alternative A and authorize the transfer of funding
from departmental accounts to personnel lapse account 001-002-9410-1090
as listed on Attachment A.
Respectfully Submitted,
W. Robert Herbert
City Manager /3
(,~ames D. Gdsso
Director of Finance
Attachment
CC~
Mary Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Glenn D. Radcliffe, Director of Human Development
George C. Snead, Director of Public Safety
Barry L. Key, Manager, Management and Budget
Diane S. Akers, Budget Administrator
SALARY LAPSE CALCULATION - JUNE,1996 THRU JUNE, 1997 LAPSE REPORT
ATTACHMENT A
ADJUSTMEN~ A~8~N~
GENERAL FUND
001-1110 CITY COUNCIL ($310; ($310)
001-1120 CITY CLERK 3,650 3,650
002-1211 CITY MANAGER 25,235 25,235
002-1212 OMB 760 760
002-1261 PERSONNEL MANAGEMENT 36,601 36,601
002-1263 OCCUPATIONAL HEALTH (9401 (9401
002-8120 ECONOMIC DEVELOPMENT 616 616
003-1220 CITY ATTORNEY 0 0
004-1231 DIRECTOR OF FINANCE (18,5811 (18,5811
004-1232 BILLINGS&COLLECTIONS (52,0721 (52,0721
005-1240 MUNICIPAL AUDITING 5,713 5,713
010-1310 REGISTRAR (2,433 (2,4331
020-1234 CITY TREASURER (16,688 (8,3441 (8,344~
022-1233 COMMISSIONER REVENUE (20,043 (10,0221 !10,021
023-1235 REAL ESTATE VALUATION (30,251) (30,251'~
024-2140 SHERIFF 5,055 5,055 0
024-3310 JAIL (50,790) (50,7901 0
026-2210 COMMONWEALTH'S ATTORNEY (20,130) (20,1301 0
026-2211 COST COLLECTIONS UNIT 0 0
028-2111 CLERK OF CIRCUIT COURT (4,117) (4,t111
050-1260 DIRECTOR OF PUBLIC SAFETY 0 0
050-3111 POLICE-ADMINISTRATION (14,912) (14,912',
050-3112 POLICE*INVESTIGATION (278,601) (278,601',
050-3113 POLICE-PATROL (74,676) (74,676',
050-31t4 POLICE-SERVICES (10,167) (10,1~fi
050-3115 POLICE-TRAINING 17,541 17,541
050-3211 FIRE-ADMINISTRATION 32,687 32,687
050-3212 FIRE-SUPPORT (8,939) (8,939',
050-3213 FIRE-OPERATIONS (101,463) (101,4631
050-3520 EMERGENCY SERVICES 284 284
050-3521 EMERGENCY MEDICAL SERVICES 18,884 18,884
050-3530 ANIMAL CONTROL 0 0
050-4130 COMMUNICATIONS (92,316) (92,3161
052-1280 DIRECTOR OF PUBLIC WORKS 0 0
052-3410 BUILDING INSPECTIONS (27,240) (27,2401
052-4110 STREETS&TRAFFIC (70,061) (70,0611
052-4160 TRAFFIC ENGINEERING (18,747) (18,7471
052-4210 SOLID WASTE MGMNT/REFUSE 5,830 5,830
052-4211 SOLID WASTE MGMNT/RECYCLING (11,276) (11,276
052-4220 CUSTODIAL SERVICES (34,895) (34,8951
052-4310 ENGINEERING (713) (713
052-4330 BUILDING MAINTENANCE (41,813) (41,813
052-4340 3ARKS MAINTENANCE (108,643) (108,643
052-7110 ~ECREATION (60,918) (60,918
052-8110 3EPT. OF PLANNING & COMM. DEVPT. 12,633 12,633
054-1270 3IR OF HUMAN DEVELOPMENT 0 0
054- 2t50 .AW LIBRARY 0 0
054-3320 JUVENILE DETENTION HOME 0 0
054-3330 3UTREACH DETENTION 0 0
054-3350 ~OUTH HAVEN I 0 0
054-3360 ;RISlS INTERVENTION 0 0
054- 5311 SOCIAL SVCS - ADMIN (7,570) (3,785) (3,785
054-5313 ~OCIAL SVCS- INCOME MNT (84,681) (42,341) (42,340
054-5314 SOCIAL SVCS - SERVICES (10,047) (5,024) (5,023)
054-5316 I ~OCIAL SVCS - EMPLOYMENT (1,919) (960) (959)
054-7310 .IBRARiES (51,3841 (5t,384)
054-8170 ;OMMUNITY EDUCATION 0 0
056-1237 SUPPLY MANAGEMENT 6,400 6,400
056-1250 3IR UTILITIES & OPERATIONS 0 0
072-2110 31RCUIT COURT 0 0
5U~OTAE ~ EAPSE GENERATED
002-9410 ~ERSONNEL LAPSE 815,000 815,000
SALARY LAPSE CALCULATION - JUNE,1996 THRU JUNE, 1997 LAPSE REPORT
ATI'ACHMENT A
RECOMMENDED USE OF REMAINING PERSONNEL LAPSE
002-7220 D-DAY MEMORIAL 50,000 50,000
002-9410 WIC MEDICAL 85,000 85,000
002-9410 RISK MANAGEMENT 69,106 69,106
TOTAL ($136.341~ t'$136.341
Note:
(1.) Additional funding added to the City ManageCs budget to cover temporary
wage costs for the Public Information Specialist and the operation of the
City's Web Page on the Internet.
(2.) Additional funding added to the Personnel Management budget to cover
the co~t of Public Safety Assessment Center and Summer Intern Program.
Mary F. Parker, CMCIAAE
c~ clerk
CITY OF ROANOKE
Office of the City Clerk
~andra H. Eakin
Deputy City Clerk
June 5, 1997
File ~f.5-60-63-70-184
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33415-060297 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing for appropriation of
$785,000.00 to departmental workers' compensation accounts in order to cover current
claims during the current fiscal year. The aboverefersncad measure was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Director ofFinanca
June 5,1997
Page 2
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief, Fire and Emergency Medical 5ervicas
James L. Viar, Acting Chief, Police Department
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Mary F. Parker, CMCIAAE
C~y C~rk
CITY OF ROANOKE
Office of the Ci~ Clerk
8andra H. Eakln
Deputy City Clerk
June 5, 1997
File f~63-132-184
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, June 2, 1997,
Council Member White requested information on the number of workers' compensation
claims filed by City employees which are considered to be serious in nature.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Rose M. Woodford, Executive Secretary, City Manager's Office
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 1997.
No. 33415-060297.
1996-97 General
emergency.
WHEREAS,
Government of the
exist.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
APpropriations
General Fund (1-48} ................................ $162,252,684
1) Worker's Comp.
Wages
2) Worker's Comp.
Wages
3) Worker's Comp.
Wages
4) Worker's Comp.
Wages
5) Worker's Comp.
Wages
6) Worker's Comp.
Wages
7) Worker's Comp.
Wages
8) Worker's Comp.
Wages
9) Worker's Comp.
Wages
10) Worker's Comp.
11)
001-004-1232-1135
001-024-3310-1135
001-050-3112-1135
001-050-3113-1135
001-050-3212-1135
001-050-3213-1135
001-050-3521-1135
001-052-3410-1135
001-052-4110-1135
Wages (001-052-4160-1135
Worker's Comp.
Wages (001-052-4210-1135
$ 22,595
20,353
12,144
74,278
34,564
74,100
12,182
1,927
9,226
5,057
870
12)
13)
14)
15)
16)
17)
18)
19)
2O)
21)
22)
23)
24)
25)
26
27
28
29
3O
31
32
33
34
35
36
37
38
Worker's Comp.
Wages
Worker's Comp.
Wages
Worker's Comp.
Wages
Worker's Comp.
Wages
Worker's Comp.
Wages
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
Worker's Comp.
Medical
(001-052-4211-1135)
(001-052-4220-1135)
(001-052-4330-1135)
(001-052-4340-1135)
(001-054-3320-1135)
(001-002-1120-1140)
(001-002-1261-1140)
(001-002-1263-1140)
(001-004-1231-1140)
(001-004-1232-1140)
(001-023-1235-1140)
(001-024-2140-1140)
(001-024-3310-1140)
(001-050-3113-1140)
(001-050-3114-1140)
(001-050-3212-1140)
(001-050-3213-1140)
(001-050-3521-1140)
(001-050-4130-1140)
(001-052-3410-1140
(001-052-4110-1140
(001-052-4160-1140
(001-052-4210-1140
(001-052-4211-1140
(001-052-4220-1140
(001-052-4310-1140
(001-052-4330-1140
$ 3,961
5,134
249
5,967
22
1,655
2,345
6,615
83
6,228
7,043
10
21,582
257,538
892
1,763
117,919
3,831
1,915
9,926
51,465
1,068
(29,386)
3,039
16,999
(11,697)
1,246
39) Worker's Comp.
Medical
40) Worker's Comp.
Medical
41) Worker's Comp.
Medical
42) Worker's Comp.
Medical
43) Worker's Comp.
Medical
44) Worker's Comp.
Medical
45) Worker's Comp.
Medical
46) Worker's Comp.
Wages
47) Worker's Comp.
Medical
48) Salary Lapse
(001-052-4340-1140
(001-052-7110-1140
(001-054-3320-1140
(001-054-3360-1140
(001-054-5314-1140
(001-054-7310-1140'
(001-072-2110-1140
(001-004-9110-1135
(001-004-9110-1140)
(001-002-9410-1090)
26,304
1,494
1,619
201
236
353
85
(350,000)
(350,000)
( 85,000)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
June 2, 1997
#97-18
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Funding for Workers' Compensation Wage and Medical Accounts
Dear Mayor Bowers and Members of Council:
I. Backoround on the subject in chronological order is as follows:
Workers' Compensation is defined as "exclusive remedy, under law, for all covered
employees for compensating injuries and occupational diseases arising in the course of and
within the scope of employment."
B. The City_ is currently self-insured for Workers' Compensation liability.
C. Funding has been budgeted for the current fiscal year to cover workers' compensation wage
and medical payments.
D. These h/Des of fringe benefits are budgeted as a lumo sum in the non-deDartmental category
because annual charges for each department are difficult to accurately project.
il. Current Situation is:
A. Workers' comoensation expenditures for FY 1996-97 are projected to be approximately
$785.000. an increase of $85,000 over FY 1995-96. This information is based on actual
expenditures through April 30, 1997, and projected expenditures for May and June, 1997
(see Attachment A).
1. Workers' compensation expenditures for the Police and Fire Departments are greater for
these two departments due to State law (Heart & Lung Bill) and are based on the
presumption that heart, hypertension and lung disabilities affecting these public safety
employees are job-related. Also, this bill now includes certain cancer for firefighters.
2. Workers' compensation claims are carried over from year to year. State law requires
employers to pay workers' compensation wages for up to 500 weeks or until the employee
either returns to work or is eligible for retirement. The City is liable for workers'
compensation medical exoenses (which are the consequence of the original on-the-job
injury) for the lifetime of the retired employee.
Twenty-four (24) new claims (waQes and medical) have been submitted by Police
Deoartment employees since July 1, 1996, totaling $34,767.11. Payments in the
amount of $258,056.89 were made regarding claims carried over from previous fiscal
years.
Honorable Mayor and Members of City Council
OFFICE OF MANAGEMENT & BUDGET
Page 2
June 2,1997
Thirteen (13) new claims (waaes and medical) have been submitted by Fire
Department emplovees since July 1,1996, totaling $25,648.37. Payments in the
amount of $172,384.63 were made regarding claims carried over from previous fiscal
years.
B. Fundino to cover FY 1996-97 Workers' Compensation claims is available in the following
accounts and needs to be allocated to departmental accounts from the non-departmental
categories:
Funding Sources:
Account Number
Amount
Workers' Compensation - Wages
Workers' Compensation - Medical
Personnel Lapse
001-004-9110-1135
001-004-9110-1140
001-002-9410-1090
$350,000
350,000
85.000
Total Funding Sources
$785,000
III. Issues In order of importance are:
A. Mandated Program
B. Funding Availability
IV. Alternatives in order of feasibility are:
A. CiN Council authorize the transfer of funding to cover current workers' compensation claims
during the current fiscal year.
1. Program is mandated by State and Federal regulations for the City of Roanoke to provide
workers' compensation benefits to its workers.
2. Funds are available in the General Fund to provide for this recommendation.
B. City Council not authorize the transfer of fundin0 to cover workers' compensation claims
during the current year.
1. Program is mandated by State and Federal regulations for the City of Roanoke to provide
workers' compensation benefits to its workers.
2. Funds available during the fiscal year in the General Fund would not be expended for
actual workers' compensation expenses.
Honorable Mayor and Members of City Council
OFFICE OF MANAGEMENT & BUDGET
Page 3
June 2, 1997
Recommendation:
A. City_ Council concur with Alternative "A" and authorize the transfer of funds to cover workers'
compensation claims in the amount of $785,000 to departmental workers' compensation
accounts (see Attachment A) from the following sources:
Fundina Sources:
Workers' Compensation - Wages
Workers' Compensation - Medical
Personnel Lapse
Account Number
001-004-9110-1135
001-004-9110-1140
001-002-9410-1090
Amount
$350,000
350,000
85,000
Total $785,000
WRH:DSA
Attachment
Respectfully submitted,
W. Robert Herbert
City Manager
cc: City Attorney
City Clerk
Director of Finance
Budget Administrator
ATTACHMENT A
WORKERS COMPENSATION ANALYSIS
BUDGET ADJUSTMENTS FOR WORKERS' COMPENSATION
Expended Estimated
Fund Agency Organlza'Jon Object Department Name Thru Exp. for Budget
4/30/97 May & June Adjustment
WIC - Wages
001 004 1232 1135 Billinl~s & Collections $18,829 $3,766 $22,595
001 024 3310 1135 lail 16,96i 3,392 20,353
001 050 3112 II 35 aolice - Investigation 12,144 0 12,144
001 050 3113 1135 >olice - Patrol 61,898 12,380 74,278
001 050 32~3 1135 :ire-Support 34,564 0 34,564
001 050 3213 1135 :ire-Operations 61,750 12,350 74,100
001 050 3521 1135 :mergency Medical Services 10.152 2,030 12,187
001 0S2 3410 I 135 3ulldlng Inspections 1,927 0 1,927
001 052 4110 1135 ~treets & Traffic 7,688 1,538 9,226
00~ 052 4160 1135 traffic Engineering 4,214 843 S,057
001 052 4210 1135 ~olld Waste Management - Refuse 870 0 870
001 052 4211 1135 ~olld Waste Management - Recycling 3,961 0 3,961
001 052 4220 I 135 Custodial Services 4,279 856 5,134
001 052 4330 I 135 Building Maintenance 249 0 249
001 052 4340 I 135 Parks/Grounds Maintenance 4,972 994 5,967
001 054 3320 I 135 uvenlle Detention Home 22 0 22
001 004 9110 I 135 Residual Fringe Benefits 0 0 (350,000~
W/C * Medical
001 002 I 120 I 140 City Clerk $1,655 $0 $1,655
001 002 1261 1140 Personnel Management 2,345 0 2,345
001 002 1263 I ~40 Occupational Health Clinic 6,615 0 6,615
001 004 1231 1140 Finance 83 0 83
001 004 1232 I 140 Billings & Collections S, 190 1,038 6,228
001 023 1235 I 140 Real Estate Valuation 5,869 I, 174 7,043
001 024 2140 1140 Sheriff l0 0 10
001 024 3310 1140 Jail 17,985 3,597 21,582
O01 050 3113 I 140 Police - Patrol 218.782 38,756 257,538
001 050 3114 1140 Police-Services 892 0 892
OOI OSO 3212 1140 Fire-Support 1,763 0 1,763
001 OSO 3213 1140 Fire- Operations 101,719 16,200 117,919
001 OSO 352l ll40 Emergency Medical Services 3,192 638 3,831
001 050 4130 1140 Communications 1,915 0 1,915
001 052 3410 1140 Building Inspections 8,271 1,654 9,926
001 0S2 4110 1140 Streets&Traffic 45,4651 6,000 SI,465
00 [ 052 4160 I 140 Traffic Engineering 1,068 0 1,068
001 052 4210 I 140 Solid Waste Management - Refuse (30,386 1,000; (29,386)
00l 052 421 I 1140 Solid Waste Management - Recycling 2,532 506 3,039
001 052 4220 I J40 Custodial Services 14,166 2,833 16,999
001 052 4310 1140 Engineering (I 1,697 0 (I 1.697
001 052 4330 I 140 Building Maintenance 1,246 0 1,246
001 052 4340 1140 Parks/Grounds Maintenance 21,920 4,584 26,304
001 052 71 I 0 I 140 Recreation 1,494 0 1,494
00l 054 3520 1140 JveniJe Detention Home 1,349 270 1,619
001 0S4 3360 ~ 140 Crisis Intervention Center 201 0 201
001 054 5314 I 140 5odal Services - Services 236 0 236
001 054 7310 1140 Libraries 353 0 353
00i 072 2110 1140 Circuit Court 85 0 85
001 004 91 J 0 I 140 Residual Fringe Benefits 200 0 (350,000
Personnel Lapse
001 J004TOTALJ 9410 I ,090 JPersonnelLapse 0 0 (85,000($0,,
Mary F, Parker, CMCIAAE
Cay C~.rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
June 5, 1997
File #175-184
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33416-060297 establishing the rate of
reimbursement per mile to be paid to officers and employees of the City for use of privately
owned personal motor vehicles on City business at $0.27 per mile for the first 15,000 miles
of such travel in each fiscal year and $0.13 per mile for each additional mile over 15,000
miles in such fiscal year, effective July 1, 1997. The abovereferencad measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 2, 1997.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
W. Robed Herbert
City Manager
June 5,1997
Page 2
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and B~'dget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Kenneth S. Cronin, Manager, Personnel Department
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 1997.
NO. 33416-060297.
A RESOLLrrION establishing the rate of reimbursement per mile to be paid to officers and
employees of the City for use of privately owned personal motor vehicles on City business; and
providing for an effective date.
WHEREAS, City Council is required by §2-35, Code of the City of Roanoke (1979), as
amended, to establish, from time to time, a rate of reimbursement per mile to be paid to officers and
employees of the City for the use of privately owned personal motor vehicles on City business;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. On or after July 1, 1997, the rate of reimbursement per mile to be paid to officers and
employees of the City for the use of privataly owned personal motor vehicles on City business is
hereby established at the rate of twenty-seven cents ($0.27) per mile for the first 15,000 miles of such
travel in each fiscal year and thirteen ($0.13) per mile for each additional mile over 15,000 miles in
such fiscal year.
2. This resolution shall be in full force and effect on and after July 1, 1997.
ATTEST:
City Clerk.
June 2, 1997
#97-19
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Automobile Mileage Reimbursement
Dear Mayor Bowers and Members of Council:
I. Background on the subject In chronological order is as follows:
Mileaae reimbursement at the rate of $.24 per mile for the first 15,000 miles and $. 11 per mile
for all additional miles traveled has been made to City employees utilizing their personal
automobiles in the performance of City business. This rate was established by City Council
on May 22, 1989. Historically, the City has set its mileage reimbursement rate at the same
level established by the Commonwealth of Virginia for its own employees.
B. Mileage reimbursement rates paid bv the Commonwealth have been increased retroactive
to March 24, 1997, as follows:
1. $.27 per mile for the first 15,000 miles.
2. $.13 per mile for all additional mileage over 15,000.
II. Current Situation is:
A. City Council needs to adopt a resolution authorizing the new reimbursement rates in order
to permit the new rates to be paid.
III. Issues in order of importance are:
A. Eauitv of reimbursement.
B. Legal - Comnliance with State Code
C. Cost/Funding.
IV. Alternatives in order of feasibility are:
A. Establish increased mileaoe reimbursement rate at $.27 per mile for the first 15,000 miles,
$.13 per mile for all additional miles effective July 1,1997, for all City employees authorized
to receive mileage reimbursement for business use of their personal automobile.
1. EQuity of Reimbursement - This alternative would provide an equitable rate of
reimbursement for business use of personal automobiles. The Internal Revenue Service
allowable mileage cost is $.31 and the new State reimbursement rate has been set at $.27
per mile for the first 15,000 miles and $.13 per mile thereafter.
Honorable Mayor and Members of City Council
OFFICE OF MANAGEMENT & BUDGET
Page 2
June 2, 1997
L, egal - Compliance with State Code - This alternative would comply with the Code of
Virginia with respect to those employees to whom the State makes mileage
reimbursement payments. This alternative will also permit the City to receive
reimbursement from the State in those instances where the City makes the mileage
reimbursement payment and that cost is shared by the State.
3. Cost/Funding - Increased cost will be funded within departmental Training and
Development and Local Mileage budget accounts for FY 1997-98.
B. Do not establish an increased mileage reimbursement rate at $.27 per mile for the first 15,000
miles, $.13 per mile for all additional miles effective July 1, 1997, for all City employees
authorized to receive mileage reimbursement for business use of their personal automobile.
1. Eouitv of Reimbursement - Equity of reimbursement for business use of personal
automobiles would not exist. The cost to the individual utilizing their personal automobile
for business would be significantly higher than the amount being reimbursed by the City.
2. Legal - Compliance with State Code - The City would not be in compliance with the Code
of Virginia with respect to mileage reimbursements required to be made to certain City
employees (courts, election officers, probation officers, social service workers, etc.).
3. Cost/Funding - This would not be an issue.
Recommendation:
A. City Council concur with Alternative "A" and adopt the appropriate resolution which:
1. Establishes the increased mileage reimbursement rate of $.27 per mile for the first 15,000
miles and $.13 per mile for all additional miles.
2. Establishes an effective date of July 1, 1997.
WRH:MDS
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herbert
City Manager
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S~W~, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File #178-200-236
Joseph K. Aversano, Director
Community Planning and Development
U. S. Department of Housing
and Urban Development
3600 W. Broad Street
Richmond, Virginia 23230-4920
John P. Baker, Executive Director
Roanoke Redevelopment and
Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Gentlemen:
I am enclosing copy of Resolution No. 33418-060297 authorizing the City Manager to
amend the Annual Update of the Entitlement Consolidated Plan for FY 1996-97, and to
execute documents in connection with said amendment; and authorizing execution of
Amendment No. 2 to the Agreement with the City of Roanoke Redevelopment and Housing
Authority. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Joseph K Ave~ano
John P. Baker
June 5,1997
Page 2
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
Phillip F. Sparks, Chief, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 1997.
No. 33418-060297.
A RESOLUTION authorizing the City Manager to amend the Annual
Update of the Entitlement Consolidated Plan for FY 1996-97, and to
execute documents in connection with said amendment; and
authorizing execution of Amendment No. 2 to the Agreement with the
City of Roanoke Redevelopment and Housing Authority.
WHEREAS, each year, the City receives Community Development
Block Grant (CDBG) and Home Investment Partnership Program (HOME)
entitlement funds from HUD to implement a variety of community
development programs;
WHEREAS, these programs are outlined each year as an Annual
Update to the Five Year Consolidated Plan;
WHEREAS, City Council approved the FY 1996-97 Annual Update on
May 13, 1996, by Resolution No. 32939-051396;
WHEREAS, a Redevelopment Plan for the Gainsboro Community
Development Program Area ("Redevelopment Plan") was approved by the
City Council on January 10, 1972;
WHEREAS, the Roanoke Redevelopment and Housing Authority
("Housing Authority") currently implements the Redevelopment Plan;
WHEREAS, two parcels of vacant land, located within the
Gainsboro Community Development Program Area, which is within the
area subject to the Redevelopment Plan, are for sale; and
WHEREAS, to purchase the lots, the City must amend its
Agreement with the Housing Authority and amend its Annual Update
with HUD.
THEREFORE,
Roanoke that:
BE IT RESOLVED by the Council of the City of
1. The City Manager or his designee is hereby authorized,
for and on behalf of the City, to amend the Annual Update of the
Entitlement Consolidated Plan for FY 1996-97, after the required
citizen review, provided there are no compelling objections to the
Amendment, and to execute the appropriate documents in connection
with HUD for said amendment, said documents to be approved as to
form by the City Attorney, all in accordance with the City
Manager's report dated June 2, 1997, to this Council.
2. The City Manager or his designee is hereby authorized,
for and on behalf of the City, to execute Amendment No. 2 to the
Agreement with the City of Roanoke Redevelopment and Housing
Authority to allow the agency to proceed with the additional work
as identified in the City Manager's report dated June 2, 1997, to
this Council, said Amendment to be in form approved by the City
Attorney.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
C~y Clerk
CITY OF ROANOKE
Office of the City Clerk
8andra H, Eakin
Deputy City Clerk
June 5, 1997
File ~60-178-200-236
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33417-060297 amending and reordaining certain
sections of the 1996-97 Grant Fund Appropriations, providing for the transfer of
$60,000.00 from CDBG Unprogrammed Fund Account to the Gainsboro Land Use Plan
Account, in connection with the City's Annual Update of the Entitlement Consolidated Plan
for Fiscal Year 1996-97. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D. Grisso
DirectorofFinance
June 5,1997
Page 2
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Vickie S. Tregubov, Grants Compliance Monitor
Phillip F. Sparks, Chief, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 1997.
No. 33417-060297.
AN ORDINANCE to amend and reordain certain sect~i~ns of the 1996-97 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Community Development Block Grant FY95-96 $ 2,614,055
Economic Development (1) ................................. 907,598
Unprogrammed CDBG 1995-96 (2-3) ......................... 681
1 ) Gainsboro Land
Use Plan
2) Unprogrammed
CDBG - Other
3) Unprogrammed
CDBG -RRHA
(035-095-9530-5016)
(035-095-9540-5189)
(035-095-9540-5197)
$ 60,000
(21,258)
(38,742)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 2, 1997
97-22
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Approval of Amendment to the Annual Update to the HUD Entitlement
Consolidated Plan and authorization to execute Amendment No. 2 to the RRHA
Agreement
I. Background:
Each year the C'uy_ of Roanoke receives Commanity Development Block Grant (CDBG)
entitlement funds f~om the U. S. Department of Housing and Urban Development
(HUD) to ~lement a variety of community development progrRm~. These programs
are outlined each year as an Annual Update to the Five Year Consolidated Plan.
B. A Redevelopment Plan for the Gainsboro Community Development Program Area was
approved by Roanoke City Council on January 10, 1972.
1. Amendment No. 1 to the Plan was approved by Roanoke City Council on January
19, 1976, in order to lower site preparation costs.
~ to the Plan was approved by Roanoke City Council on
September 12, 1983, to allow for the rehabilitation/conservation of residential
structures.
~llagllll~lt~[ll~ to the Plan was approved by Roanoke City Council on
December 8, 1986. The purpose of this amendment was to allow for the
development of motels in Light Industrial Land Use Areas.
4. ~ to the Plan was approved by Roanoke City Council in January
1993 in order to bring the Plan E~&ibits into conformity.
C. City Council approved the FY 1996-1997 Annual Update on May 13, 1996, by
Resolution No. 32939-051396.
H. Current Situation
A. Currently the KRHA is implementing the Gainsboro Land Use Plan project.
Honorable Mayor and Members of City Council
Report No. 97-22
Page 2
B. Two parcels ofvacant land, (tax map no. 2011801 and tax map no. 2011803,), located
within the Gainsboro Commlmity Development Program Area are for sale. (See
attached map.)
C. Funds to purchase the land have been identified in CDBG Unprogr~mmed Income
account numbers 035-095-9540-5189 and 035-095-9540-5197.
D. The City_ of Roanoke and the Roanoke Redevelopment and Housing Authority. need to
amend the 1996/97 CDBG Agreement to increase the funding of this project.
E. The City of Roanoke will have to amend the Aunual Update with the U. S. DepatXment
of Housing and Urban Development.
Issues
A. Impact on community development
B. Funding
C. Timing
D. Compliance with applicable regulations
A. Authorize the City Manager to amend the Annnal U_ndate with HUD_ and the 1996/97
CDBG A~eement with the Roanoke Redevelopment and Housing Authority.
1. Impact on conmnmity_ development will be positive. The project will allow for the
RILl-IA to complete additional work in the Plan.
2. Funding totaling 5;60.000.00 is available in CDBG Uprogr~mmed Fund account
m~mbers 035-095-9540-5189 and 035-095-9540-5197 which can be transferred
to the Crainsboro Land Use Plan account number 035-095-9510-5016.
3. ~ is important. Significant changes to the Annual Update require a 30 day
public review period.
4. Re_unlations will be complied with. The Amendment will be reviewed for federal
regulatory compliance by the Office of G-rants Compliance and the Amendment
Honorable Mayor and Members of City Council
Report No. 97-22
Page 3
will be approved as to form by the City Attorney.
B. Do not authorize the City_ Manager to amend the P, nnual Update. and the 1996/97
1. Impact on commnni~ development will be negat'nte.
2. ~ will not be an issue.
3. Timing will not be an issue.
4. Compliance with re_inflation s will be complied with.
Recommendation:
recommended that City_ Council concur in Alternative A to do the following:
Authorize the City. Manager or Assistant City Manager to execute, and the City Clerk
to attest Amendment No. 2 to the 1996/97 CDBG Agreement with the RRHA, and any
amendments thereto, if necessary, to ensure HUD approval and eligibility for funding
with CDBG funds, said agreement to be approved as to form by the City Attorney.
Authorize the City. Manager or Assistant City Manager to amend the City's Annual
Update with the U. S. Department of Housing and Urban Development.
Transfer funds totaling $60,000.00, f~om CDBG Uprogrammed Fund-Other account
number 035-095-9540-5189 (~) and CDBG Uprogrammed Fund-RRHA
account number 035-095-9540-5197 {$38.742.00) to the Gainsboro Land Use Plan
account number 035-095-9530-5016.
Respeet fully submitted,
W. Robert Herbert
City Manager
Honorable Mayor and Members of City Council
Report No. 97-22
Page 4
WRI-FCAH
Attachment
CC2
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Economic Development Admini~qtrator
Office of Management and Budget
Office of Grants Compliance
Roanoke Redevelopment and Housing Authority
HARRISON AVE. PERM~
CLOSED BY CRO. Ng
16584, 8-2:5-65
D. 8. 1185, PG. 239 /
60' ESM'T [
VACATE,D, PER ~
D. 8 15~0 PG. /561
ORD, 29271
9-12-88
0.1§6 Ac RESERVE~
FOR STORM WATEF
MANAGEMENT
0.8. J585, PG. 1019
50'
,/
123.0
?.._0_
AVENUE
ol
MARY F. PARKER, CMC/AAE
City C~erk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Ccrk
June 5, 1997
File #178-200-326-450
Wayne G. Strickland, Secretary
Fifth Planning District Regional Alliance
Board of Directors
c/o Fifth Planning District Commission
P. O, Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
I am enclosing copy of Resolution No. 33419-060297 approving a formula for State
incentive funds to be distributed among participating local governments in the Fifth
Planning District Regional Alliance. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Deborah J. Moses, Assistant to the City Manager for Special Projects
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 1997.
No. 33419-060297.
A RESOLUTION approving a formula for State incentive funds to be distributed among
participating local governments in the Fifth Planning District Regional Alliance.
WHEREAS, the Fifth Planning District Regional Alliance (Alliance) was created by
participating local governments in the Fifth Planning District to promote increased levels of
interjurisdictional cooperation in order to improve the region's economic competitiveness;
WHEREAS, the City of Roanoke has, by resolution, made a commitment to participate in the
Alliance;
WHEREAS, the Alliance was organized under the authority of the 1996 Regional
Competitiveness Act (§§15.1-1227.1 through 15.1-1227.5, Code of Virginia (1950), as amended)
which provides incentive funds administered by the State Department of Housing and Community
Development to regions of the Commonwealth that agree to participate in regional cooperative
activities;
WHEREAS, the Regional Competitiveness Act requires that each participating local
government within a region approve by resolution a formula for the distribution of incentive funds
to participat'mg local governments; and
WHEREAS, at the April 24, 1997, meeting of the Alliance's Board of Directors, the Board
recommended to participating local governments the following funding distribution formula:
· Ninety percent (90%) of the total funds shall be distributed on a per capita basis;
· Eight percent (8%) of the total funds shall be distributed based on the level of fiscal
stress of each local government as calculated by the Virginia Commission on Local
Government; and
· Two percent (2%) of the total funds shah be allocated to the Alliance for
administrative and research support.
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke approves the foregoing funding distribution formula as
recommended by the Board of Directors of the Alliance.
2. The City Clerk is directed to forward an attested copy of this Resolution to the
Secretary of the Board of Directors of the Fffih Planning District Alliance in care of the Fifth Planning
District Commission.
ATTEST:
City Clerk.
June 2, 1997
Report #97-23
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
SUBJECT:
Resolution to Endorse the Funding Distribution Methodology
For Incentive Funds to be Distributed Among Participating
Local Governments in the Fifth Planning District Regional
Alliance
I. Backaround
Roanoke City Council endorsed the City of Roanoke's participation in the
Fifth District Regional Alliance by Resolution 33251-020397 on February 3,
1997.
The Fifth Plannino District Regional Alliance was formed under the Authority
of the 1996 Regional Competitiveness Act. Sections 15.1-1127.1 through
15.1-1227.5, Code of Virginia (1050) as amended provides in part that
incentive funds will be provided to jurisdictions within a qualifying region that
agree to participate in the regional cooperation activities within their
respective region.
Citv Council endorsed the action of the Virginia General Assembly to provide
incentive funding to regions that are formed under the guidelines of the
Regional Competitiveness Program in its 1997 Legislative Program.
Funding will be available to qualifying regions on July 1, 1997 from the
Regional Competitiveness incentive fund which is valued at $6 million.
Qualifying regions will receive their share of state incentive funding based
upon the percentage of population within their region as compared to that of
other qualifying regions within the state of Virginia.
Within aualifvin~ re~ions, jurisdictions must agree on the funding distribution
formula by which these incentive funds will be shared among the local
governments participating in that region.
I1. Current Situation
A. The Regional Alliance's Board of Directors is composed of the chief elected
The Honorable David A. Bowers, Mayor
and Members of City Council
June 2,1997
III,
IV,
official and the chief administrative official of each participating local
government as well as leaders from the business, civic, higher education and
secondary educational communities within the region.
The Reoional Competitiveness Act Program provides that each participating
local government within the region must approve by resolution a methodology
for the distribution of incentive funds to participating governments within their
region.
The Regional Alliance's Board of Directors met on April 24, 1997 and
approved a specific funding distribution methodology recommendation to
each participating local government which is participating in the Regional
Alliance.
The Fundino Distribution recommendation is as follows:
· Ninety percent (90%) of the total funds to be distributed on a per
capita basis
· Eight percent (8%) of the total funds to be distributed based on the
level of fiscal stress of each local government as calculated by the
Virginia Commission on Local Government
· Two percent (2%) of the total funds to be allocated to the Regional
Alliance for administrative and research support.
Issues
A. Timing
B. Incentive Funds
C. Leoal
Alternatives
City Council endorse by resolution the funding distribution methodology as
recommended by the Board of Directors of the Fifth Planning District
Regional Alliance.
Timing is critical. In order for the Regional Alliance to be eligible for
funding on or after July 1, 1997, all localities within the region must
adopt the funding method by June 21, 1997.
The Honorable David A. Bowers, Mayor - 3 - June 2, 1997
and Members of City Council
Incentive funds will be available to qualifying regions on or after July
1, 1997.
Legal requirements of the Regional Competitiveness Act will be
satisfied.
City Council not endorse by resolution the funding distribution methodology
as recommended by the Board of Directors of the Fifth Planning District
Regional Alliance.
Timing would make the Alliance unable to meet the application
deadline for qualifying regions.
2. Incentive funds would not be available on or after July 1, 1997
Legal requirements of the Regional Competitiveness Act will not be
satisfied.
V. Recommendation
The Recommendation is that City Council aDorove Alternative "A" which
would endorse by resolution the funding distribution methodology
recommended for the Board of Directors of the Fifth Planning District
Regional Alliance.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DJM/dh
Attachment
cc: City Attorney
Director of Finance
Manager, Office of Management and Budget
Assistant to the City Manager for Special Projects
OPTIONS CONSIDERED BY THE REGIONAL ALLIANCE BOARD OF
DIRECTORS AND THEIR IMPACT ON THE CITY OF ROANOKE'S
DISTRIBUTION OF INCENTIVE FUNDS.*
100% OF INCENTIVE FUNDS
DISTRIBUTED ON A PER CAPITA
BASIS.
$191,211
90% OF INCENTIVE FUNDS
DISTRIBUTED ON A PER CAPITA
BASIS AND 10% ON A WEIGHTING
OF FISCAL STRESS.
$186,314
90% OF INCENTIVE FUNDS
DISTRIBUTED ON A PER CAPITA
BASIS, 8 % DISTRIBUTED ON A
WEIGHTING OF FISCAL STRESS AND
2% TO THE REGIONAL ALLIANCE
FOR ADMINISTRATIVE/RESEARCH
SUPPORT. **
$183,165
75% OF INCENTIVE FUNDS
DISTRIBUTED ON A PER CAPITA
BASIS AND 25% DISTRIBUTED
ON A WEIGHTING OF FISCAL STRESS.
$163,409
70% OF INCENTIVE FUNDS
DISTRIBUTED ON A PER CAPITA
BASIS, 20% ON A WEIGHTING OF
FISCAL STRESS AND 10% TO THE
REGIONAL ALLIANCE FOR SEED
MONEY FOR REGIONAL PROJECTS.
$149,848
* ALL CALCULATIONS ASSUME THAT THE REGION WILL RECEIVE
$500,00 IS INCENTIVE FUND PAYMENTS IN THE FIRST YEAR OF FUNDING.
THE ACTUAL AMOUNT OF AVAILABLE FUNDING CANNOT BE DETERMINED
UNTIL ALL REGIONS SUBMIT THEIR APPLICATIONS ON July 1, 1997.
FUNDING CAN INCREASE IN FUTURE YEARS SHOULD THE GENERAL
ASSEMBLY DECIDE TO INCREASE THE SIZE OF THE INCENTIVE FUND ON A
STATE WIDE BASIS.
** THIS IS THE FUNDING DISTRIBUTION WHICH WAS AGREED UPON BY
THE REGIONAL ALLIANCE BOARD OF DIRECTORS.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
8andra H. Eakin
Deputy City Clerk
June 5, 1997
File ~60-192
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33420-060297 amending and reordaining certain
sections of the 1996-97 Civic Center Fund Appropriations, providing for appropriation of
funds, in the amount of $246,900.00, to cover the cost of certain operating expenses for
the Roanoke Civic Center, and adjustment of revenue estimates by $404,000.00. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
James D. Grisso
Dire~orofFinance
June 5,1997
Page 2
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
Bobby E. Chapman, Manager, Civic Center Facilities
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 1997.
No. '33420-060297.
AN ORDINANCE to amend and reordain certain se ~ions of the 1996-97 Civic
Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 Civic Center Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDrtatlon
Civic Center - OPerating (1-6) .................................
Civic Center - Promotional (7-9) ...............................
Revenue
Civic Center - Operating (10-23) ...............................
Civic Center - Non-Operating (24-25) ...........................
$2,483,667
176,220
$1,690,900
1,064,998
1 ) Fees for Professional
Services
2) Natural Gas
3) Expendable
Equipment
4) Maintenance -
Equipment
5) Maintenance -
Building
6) Project Supplies
7) Temporary Employee
Wages
8) FICA
(005-056-2105-2010) $ 112,000
(005-056-2105-2024) 30,000
(005-056-2105-2035) 5,000
(005-056-2105-2048) 15,000
(005-056-2105-2050) 31,400
(005-056-2105-3005) 25,000
(005-056-2106-1004) 21,000
(005-056-2106-1120) 1,500
9) Fees for Professional
Services
10) Coliseum Rental
11 ) Auditorium Rental
12) Exhibit Hall Rental
13) Admission Tax
14) Equipment Rental
15) Novelty Fees
16) Parking Fees
17) Advance Ticket Sales
18) Cashiers
19) Security Guards
20) Catering
21) Concessions
22) Ice Rental
23) Ushers and Ticket
Takers
24) Interest on
Investments
25) Miscellaneous
(005-056-2106-2010) $ 6,000
(005-020-1234-0936) 63,600
(005-020-1234-0937) 19,500
(005-020-1234-0938) 6,100
(005-020-1234-0941 ) 71,000
(005-020-1234-0948) 14,000
(005-020-1234-1070) 54,100
(005-020-1234-0939) 55,100
(005-020-1234-0942) 17,700
(005-020-1234-0944) 3,400
(005-020-1234-0945) 4,200
(005-020-1234-0949) (15,500)
(005-020-1234-0950) 69,000
(005-020-1234-1140) 34,600
(005-020-1234-0947)
5,400
(005-020-1234-0913) 4,700
(005-020-1234-0917) (2,500)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 2, 1997
Report No. 97-341
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Civic Center Request for Appropriation
I. Back~round
ae
The original FY '97 Civic Center budget appropriation
was $2.626,471 including operations, promotions,
depreciation and capital outlay.
Budget adjustments through April, 1997 total $88.404.
The current Civic Center operating budget as of April
1997 totals $2,714,875 and multi-year projects budgeted
in the amount of $215.671.
Total expenses for FY '97 are now estimated to be
$3.177.446, an increase of $246,900 over the current
budget.
De
The primary reasons for over budqet expenditures are
the increase in number of events as well as a direct
increase in expenses attributed to those events.
E. Current oDeratinq budqet synopsis is as follows:
Current Civic Center Expense Budget
Estimated Expenditures for FY '97
Additional Funding Required
$2,714,875
2.961.775
$ 246.900
Estimated Collections for FY '97
Current Revenue Estimate
Revenue in Excess of Estimation
Less: Additional Funding Required
Remaining Unappropriated
Contingencies for FY '97
$2,755,898
2.351.498
$ 404,400
246,900
$ 157.500
Fe
Remaininq unappropriated contingencies for FY '97 will
revert to Retained Earnings at the end of the fiscal
year.
Page 2
II. Current Situation
Appropriation of funds from revenues is requested to
cover the cost of additional operational expenses as
detailed in I. E.
Funding source is available from civic Center revenues
due to an increase in the total number of events.
There were substantial increases in Coliseum rental,
parking, admission taxes, concessions and novelty fees.
III. Issues
A. Justification of Need
B. Fundinq Source
IV. Alternatives
ADDrove the appropriation of $246,900 to cover cost of
certain operating expenses and adjust the revenue
estimates by $404,000.
Justification of need has been verified through
analysis of the Civic Center operating budget.
Funding source for operational expenses is
available from revenues realized in excess of
estimate.
Do not approve the appropriation of $246.900 to cover
cost of certain operating expenses.
Justification of need has been verified. This
alternative will not provide for over expenditure
of certain operating expenses.
Fundinq source would not be an issue for
consideration.
Recommendation is that City Council approve Alternative A,
as listed below:
A. Increase revenue estimates by S404.400 as follows:
Increase Coliseum Rental by S63.600.
(Account #005-020-1234-0936)
Increase Interest on Investments by $4.700.
(Account #005-020-1234-0913)
3. Decrease Miscellaneous by $2.500.
(Account #005-020-1234-0917)
Page
4. Increase
(Account
5. IncFease
(Account
6. Increase
(Account
7. Increase
(Account
8. Increase
(Account
9. Increase
(Account
10. Increase
(Account
11. Increase
(Account
12. Increase
(Account
13. Decrease
(Account
14. Increase
(Account
15. Increase
(Account
16. Increase
(Account
Auditorium Rental by $19.500.
$005-020-1234-0937
Exhibit Hall Rental by $6,100.
#005-020-1234-0938
Admission Tax by $71.000.
#005-020-1234-0941
Equipment Rental by $14.000.
~005-020-1234-0948
Novelty Fees by $54,100.
~005-020-1234-1070
Parking fees by $55,100.
$005-020-1234-0939
Advance Ticket Sales by $17.700.
#005-020-1234-0942
Cashiers by $3.400.
#005-020-1234-0944
Security Guards by 4,200.
#005-020-1234-0945
Catering by $15,500.
#005-020-1234-0949)
Concessions by $69.000.
#005-020-1234-0950
Ice Rental by $34.600.
#005-020-1234-1140
Ushers and Ticket Takers by $5.400.
#005-020-1234-0947
Appropriate funds totaling $246.900 to cover cost of
operating expenses as follows:
1. Appropriate $112.000 to Fees for Professional
Services. (Account ~005-056-2105-2010)
2. Appropriate $30.000 to Natural Gas.
(Account #005-056-2105-2024)
3. Appropriate $5,000 to Expendable Equipment.
(Account #005-056-2105-2035)
4. Appropriate $15,000 to Maintenance-Equipment.
(Account #005-056-2105-2048)
Page 4
5.
6.
7.
8.
9.
Appropriate $31,400 to Maintenance-Buildings.
(Account $005-056-2105-2050)
Appropriate $25.000 to Project Supplies.
(Account ~005-056-2105-3005)
Appropriate $~,000 to Temporary Employee Wages.
(Account #005-056-2106-1004)
Appropriate $2,500 to FICA.
(Account #005-056-2106-1004)
Appropriate $6.000 to Fees for Professional
Services. (Account #005-056-2106-2010)
Respectfully submitted,
W. Robert Herbert
City Manager
~rRH:vn
cc: City Attorney
Director of Finance
Director of Utilities and Operations
Chairman and Members, civic Center Commission
Mary F. Parker, CMCIAAE
C~/Clerk
CITY OF ROANOKE
Office of the City Clerk
8andre H. Eakln
Oeputy Cay Ck.k
June 5, 1997
File ~f60-67-270-467-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33421-060297 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing for appropriation of
$36,000.00 from the General Fund Current Year Capital Maintenance and Equipment
Replacement Program to Recreation, to provide funds for the City's share of fitness
equipment for a community fitness center at Brackenridge Middle School. The
aboveraferanced measure was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. P°~a~er, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 1997.
No. 33421-060297.
AN ORDINANCE to amend and recrdain certain sections of the 1996-97 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDriation$
Parks, Recreation and Cultural
Recreation (1) .............................................
Fund Balance
Reserved for CMERP - City (2) .................................
$ 5,047,137
1,599,648
$1,198,926
1) Other Equipment
2) Reserved for CMERP -
City
(001-052-7110-9015) $ 36,000
(001-3323) (36,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
Al-rEST:
City Clerk.
97-342
Roanoke, Virginia
June 2,1997
Honorable David A Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Fund Appropriations from Capital
Maintenance and Equipment
Replacement Program
I. Background on the subject in chronological order is:
The Caoital Maintenance and EQuipment Replacement Prooram
has identified Funding for the City's share of a Fitness Center at
Brackenbridge Middle School.
City's share of Funding, along with that from the Roanoke City
Schools, will allow for the acquisition of equipment to establish a
Community Family Fitness Center.
The City Manager, by authority designated by City Council, can
approve expenditures less than $75,000 once Funds have been
appropriated by Council.
This proiect has been bid in accordance with the procurement
section of the Code of the City of Roanoke.
I1. Current Situation is:
It is necessary for City Council to appropriate Funds from the
Current Year Capital Maintenance and Equipment Replacement
Program to provide for the acquisition of the equipment needed for
this project.
IlL Issues in order of importance are:
A. Need
B. Funding
C. Timing
Fund Appropriations
CC:
IV. Alternatives in order of feasibility are:
City Council approoriate $36.000 to provide for the City's share of
Fitness Equipment for the Community Fitness Center at
Breckenridge Middle School.
Need for the requested project has been justified as
essential.
Funding is available in Current Year Capital Maintenance
and Equipment Replacement Program.
Timing will allow for the acquisitions to occur in the most
expedient manner.
B. City Council not appropriate requested Funds.
Need for the acquisition of items for this project would not be
addressed.
Funding designated for the requested items for this project
would not be expended at this time.
Timing for the acquisition would not be accomplished in the
most expedient manner.
Recommendation is that City Council concur with Alternative "A" - to
appropriate $36.000 from General Fund Current Year Capital
Maintenance and Equipment Replacement Program to Recreation
Account 001-052-7110-9015 to allow for the City's share of Fitness
Equipment for a Community Fitness Center at Breckenridge Middle
School.
Respectfully Submitted,
Herbert,
Cit~j~vlanager
City Attorney
Director of Finance
City Clerk
Director, Utilities & Operations
Director, Public Works
Management & Budget
Manager, Supply Management
Manager, Parks/Recreation
F. P.rker, CMC/AAE
cay Clel~
CITY OF ROANOKE
Office of the ¢i~ Clerk
Sandm H. Eakin
Deputy City Clerk
June 5, 1997
File ~V60-67-121-217-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33422-060297 amending and reordaining certain
sections of the 1996-97 General and Capital Projects Fund Appropriations, providing for
the transfer of $100,000.00 from the Sheriff's Department budget to a Capital Account for
park improvements. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMCI,~,E
City Clerk
MFP:sm
Eno.
James D. Grisso
Director of Finance
June 5,1997
Page 2
pc:
The Honorable W. Alvin Hudson, Sheriff
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation/Grounds Maintenance
James J. Newman, Business Coordinator, Parks and Recreation
Lynnis B. Vernon, Parks Planner, Parks and Recreation
Nelson M. Jackson, Manager, Building Maintenance/Custodial Services
Diane S. Akera, Budget Administrator, Office of Management and Budget
Mary F. Parker, CMCIAAE
c~y clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
June 5, 1997
File ~67-121-123-132
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, June 2, 1997,
Council Member Swain advised that inmates from the Roanoke City Jail painted toilets in
the City's parks, and requested information regarding the total dollar amount saved by the
City as a result of using inmate labor.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
The Honorable W. Alvin Hudson, Sheriff
Rose M. Woodford, Executive Secretary, City Manager's Office
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 1997.
No. 33422-060297.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 General
and Capital Projects Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 General and Capital Projects Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Public Safety
Jail (1) ...................................................
Nondepartmental
Transfers to Other Funds (2) .................................
$37,475,153
7,367,854
56,758,048
56,398,920
Capital Projects Fund
Appropriations
Recreation
Park Renovations - Various (3) ...............................
$ 873,042
100,000
1 ) Reimbursements
2) Transfer to Capital
Projects Fund
3) Appropriated from
General Revenue
(001-024-3310-8005)
(001-004-9310-9508)
(008-052-9662-9003)
$ (10o,ooo)
100,000
100,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 2, 1997
Council Report No. 97-152
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Transfer of Funds for Park Renovation Projects
I. BACKGROUND:
II.
A. City Council has requested that the City Administration focus on upgrading the
existing facilities located in neighborhood and community parks.
B. Sheriff W. Alvin Huds011 has offered to have $100.000.00 transferred from his Jail
Budget Recovered Cost Account (001-024-3310-8005) into a capital account for
needed park renovation projects.
CURRENT SITUATION:
A. Park Pro_iect Renovations are proposed to include:
1. Park Toilets City-wide ($32,000.00)
Install commercial type seamless flooring in eighteen (18) existing
park restroom facilities.
2. West End Park. SW ($35,000.00)
Replace existing play equipment and play area surfacing
3. Melrose Park. NW ($20,000.00)
Resurface one (1) existing tennis court
Resurface two (2) existing basketball courts
Replace existing fencing at the courts
Mayor and Members of Council
June 2, 1997 Council Report No. 97-152
Transfer of Funds for Park Renovation Projects
Page 2
4. Fallon Park. SE ($9,100.00)
Resurface two (2) existing basketball courts
Resurface two (2) existing tennis courts
5. Preston Park. NE ($2,600.00)
Resurface two (2) existing basketball courts
6. Thrasher Park. NE ($1,300.00)
Resurface one (1) existing basketball court
III.
IVo
B. Ci_ty Council approval is required for the transfer of funds between Organization
Accounts exceeding $25.000.00,
ISSUES:
A. Nccd for renovations.
B. Funding for the projects.
C. Timing of completion.
ALTERNATIVES:
A. City Council authorize the transfer of $100.000.00 from Sheriff Hudson's Jail
Recovered Cost Account (001-024-3310-8005) to the General Fund Transfer to
Capital Projects Fund Account Number (001-004-9310-9508). Funding should
also be appropriated into a new Capital Projects Fund Account established for park
renovation projects.
1. N¢¢~1 for addressing renovations that were previously identified would be
realized.
2. Funding for projects would be made available.
3. Timing for completing the renovation projects by end of 1997 would be
feasible.
Mayor and Members of Council
June 2, 1997 Council Report No. 97-152
Transfer of Funds for Park Renovation Projects
Page 3
City_ Council not authorize the transfer of $100.000.00 from Sheriff Hudson's FY
96-97 Jail Budget for park renovation projects.
N¢~O to address previously identified park renovations would remain
unmet.
2. Funding for the projects is not currently available.
3. Timing for completing renovation projects would be delayed.
RECOMMENDATION is that City Council concur in Alternative "A" and authorize the
transfer of $100.000.00 from Sheriff Hudson's Jail Recovered Cost Account Number 001-
024-3310-8005 to the General Fund Transfer to Capital Projects Fund Account Number
001-004-9310-9508. Funding should also be appropriated into a new Capital Projects
Fund Account to be established by the Director of Finance for the subject park renovation
projects.
Respectfully submitted,
~~erbe~
WRH/LBV/mbw
pc~
City Sheriff
City Attorney
City Clerk
Director of Finance
Director of Public Works
Manager, Management and Budget
Manager, Parks and Recreation
Manager, Building Maintenance/Custodial Services
Business Coordinator, Parks and Recreation
Parks Planner
Mary F. Parker, CMC/AAE
C~y C~rk
CITY OF ROANOKE
Office of the Ci~ Clerk
8andra H. Eakin
Daputy C~y C~rk
June 5, 1997
File ~f60-216-217-236-323
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33423-060297 amending and reordaining certain
sections of the 1996-97 General and Capital Projects Fund Appropriations, providing for
the transfer of $75,000.00 from the Jail Recovered Cost Account to Recreation, Gainsboro
Branch Library Improvements, in connection with expansion and remodeling of the
Gainsboro Branch Library. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:sm
Enc.
James D. Grisso
DiractorofFinance
June 5,1997
Page 2
pc:
The Honorable W. Alvin Hudson, Sheriff
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Beverly A. James, City Librarian
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Charles M. Anderson, Project Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Mary F. Parker, CMCIAAE
cay clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
June 5, 1997
File #132-216-247-258-323
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, June 2, 1997,
Council Member Swain inquired if guests at The Hotel Roanoke are provided with
information advising that the Gainsboro Branch Library is listed on the Virginia Landmarks
Register and the National Register of Historic Places.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc: Rose M. Woodford, Executive Secretary, City Manager's Office
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 1997.
No. 33423-060297.
AN ORDINANCE to amend and reordain certain sections of the 1996-97 General
and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1996-97 General and Capital Projects Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
General Fund
ADpror)riations
Public Safety
Jail (1) ...................................................
Nondepartmental
Transfers to Other Funds (2) .................................
$37,300,153
1,365,608
56,733,048
56,373,920
Car~ital Prolects Fund
Aoorooriations
Recreation
Gainsboro Branch Library Improvements (3) .....................
$13,790,719
75,000
1) Reimbursements
2) Transfer to Capital
Projects Fund
3) Appropriated from
General Revenue
(001-024-3310-8005) $ (75,000)
(001-004-9310-9508) 75,000
(008-052-9626-9003) 75,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 2, 1997
Report 97-593
Honorable Mayor David Bowers and
Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: GAINSBORO BRANCH LIBRARY
I. BACKGROUND
The Gainsboro Branch Library was recently designated as a
Virginia Historic Landmark and is also listed on the National
Register of Historic Places.
Library service began in the Gainsboro community in 1921 in a
former YMCA building. The current facility was opened in 1941-42.
In 1994-95, the library's front concrete steps and entry walk was
modified and door openers installed to provide wheelchair
accessibility into the building.
A library facility's master plan completed in the fall of 1996
identified several items that need to be done to bring the Gainsboro
Branch into compliance with current building codes and the
Americans with Disabilities Act (ADA) including new toilets,
plumbing renovations and emergency lighting.
An additional 500 sq. ft. is needed to provide space for two new
wheelchair-accessible restrooms, expansion of the Virginia Y. Lee
African-American collection, and relocation of current periodical
back files from the meeting reom to an expanded staff work area.
An on-site parking lot for approximately 10 spaces has been
designed as there is no off-street designated parking for the library.
G. Total estimated cost of these improvements is $145,770.
II. CURRENT SITUATION
City Manager has applied to the Library of Virginia for Library
Services and Construction Act, Title II funds ($72,885) for
expansion and remodeling of the Gainsboro Branch Library.
Honorable Mayorand Membem of City Council
Page 2
June 2,1997
III.
IV.
Should the city's application for said funds be approved, the City
Manager will recommend to Roanoke City Council that they accept
the grant award, thereby creating a contract between the city of
Roanoke and the Library of Virginia.
Assurance must be given that local matching funds, equal to a least
50% of the cost of the project, are available for expenditure. These
must be public funds available to a library building account.
ISSUES
A. Compliance with regulations.
B. Compliance with grant requirements.
C. Budget.
ALTERNATIVES
Provide funding for the city's local cost of the Gainsboro Library
Branch improvements and transfer $75,000 from the jail (Sheriff's)
recovered cost account 001-024-3310-8005 to an account in the
Capital Projects Fund to be established by the Director of Finance.
1. Compliance with regulations.
Needed improvements will be made to bdng the Gainsboro
Branch Library into compliance with current building codes
and the ADA.
2. Compliance with grant requirements.
Local funds will be available to match federal funds
requested from the Library of Virginia should they be
awarded.
Honorable Mayor and Members of Council
Page 3
June 2, 1997
3. Budget.
Funds are available in the jail (Sheriffs) recovered cost
account.
Do not provide funding and do not transfer $75,000 from the jail
(Sheriffs') recovered cost account.
1. Compliance with regulations.
Needed improvements to the Gainsboro Branch Library
could be delayed.
2. Compliance with grant requirements.
Local matching funds would have to be identified from
another source if grant funds are awarded and the
city wishes to accept them.
3. Budget.
Funds in the jail (Sheriff's) recovered cost account could be
spent for another purpose.
V. RECOMMENDATION
City Council concur with Alternative A and transfer $75,000 from
the jail (Sheriff's) recovered cost account 001-024-3310-8005 to an
account in the Capital Projects Fund to be established by the
Director of Finance.
WRH:gr
CC::
Wilburn C. Dibling, City Attorney
James Grisso, Director of Finance
Glenn Radcliffe, Director of Human Development
Diane Akers, Budget Administrator
Mike Crew, Manager of Accounting Services
Rosemary Trussel, Accountant
Beverly James, City Librarian
Charlie Anderson, City Amhitect
W. Alvin Hudson, Sheriff
Departm~t of Fimmc~
City of Roanoke, Virginia
June 2, 1997
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Cnisso, Director of Finance
April Financial Report
This financial report covers the first ten months of the 1996-97 fiscal year. The following narrative
discusses revenue and expenditure trends to date.
REVENUE
Total General Fund revenues reflect an increase of 6.53% or $8,081,000, on a year-to-date basis, compared
to FY96. Variances in specific categories of revenue are as follows:
General Proper~y Taxes have increased 5.53%, or $3,192,000. Real estate taxes have increased by more
than $2.0 million, or 5.6%, due to a combination of increased assessments and increased delinquent tax
collections. Personal property taxes, which are recorded on an accrual basis bom assessments issued during
the year, have grown by approximately $1.2 million, or 6.7%, through April 30. The due date for personal
prope~j taxes is June 2. By June 30, real estate taxes are projected to meet the budget estimate, while
personal property taxes are expected to exceed it.
Other Local Taxes have increased $1,042,000 or 2.81%. Leading this growth are increased sales taxes,
up $529,000 or 4.70%. Business, professional and occupational license (BPOL) taxes have increased
$348,000, or 3.90%, as a result of increases in the gross receipts of businesses subject to the tax. E911
telephone surcharge taxes and prepared food and beverage taxes have also increased, while electric service
utility tax and franchise taxes have declined.
Fines and Forfeitures increased $120,000 or 15.61% due to growth in all categories of court fines and
collection fees. This has resulted from increases in several traffic fines and a more aggressive collection
approach.
Revenue from the Use of Money and Property decreased $125,000, or 14.73%, due to a decline in
interest earnings offset by increased property rental. The decreased interest income has resulted from a
reduction in the General Fund's cash balances which occurred when the new Risk Management Internal
Service Fund was established July 1. The Risk Management function was previously part of the General
Fund. Revenue from property rental has increased due to higher rental income from the Commonwealth
Building and other buildings.
Honorable Mayor and Members
Roanoke City Council
June 2, 1997
Page 2
Grants-in-Aid Commonwealth have increased $3,308,000 or 14.43%. Revenue from shared expenses
has grown by $645,000 due to increased revenue for the Sheriff's department which has more employees
in FY97 as a result of the City Jail expansion. Revenue from the Jail Block grant has likewise increased,
providing $335,000 in additional revenue. Welfare related revenues from the Commonwealth have
increased across-the-board, with Comprehensive Services Act increases of nearly $1.4 million leading this
trend. Welfare revenues for foster care, daycare and general administration of the program have also
increased. Revenues from the Virginia Juvenile Community Crime Control Act have also risen in FY97.
Grants-in-Aid-Federal Government are up $13,000 or 44.23%. There have been higher FEMA
payments this year, but a $14,000 flood damage reimbursement was received last year.
Miscellaneous Revenue has increased $243,000 due to the receipt of nearly $193,000 in connection with
Trigon's settlement regarding discounts not properly deducted from claims costs of its subscribers. There
have also been increases in other miscellaneous revenues.
Internal Services revenues have increased 12.91% or $152,000. Airport fire safety billings have increased
on a year-to-date basis, due to earlier billings during the current year for these services. Building
Maintenance charges to the Transportation and Nursing Home Funds have risen, and Engineering billings
are up as well. Cross connection inspections are a new source ofinteffund revenues in FY97, and they have
generated $50,000, as budgeted.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 8.91% or $11.0 million since FY96.
There were three payrolls during April 1997, while a third payroll occurred during May last year. This
timing difference contributes greatly to the overall variance in expenditures through April. Variances in
individual expenditure categories, beyond those attributed to the additional payroll, are discussed as follows:
Health and Welfare expenditures have increased $2,931,000 or 20.47%. The Health Department subsidy
of approximately $700,000 was made in April of the current year but in May of 1996, causing a timing
difference on a year-to-date basis. Cultural and Human Services contributions have increased by $449,000,
mostly beca-~ some contributions previously included in the Parks, Recreation and Cultural category are
now in Health and Welfare. As such, the contributions to the Center in the Square, the Virginia Museum
of Transportation, Harrison Cultural Center, and Virginia Amateur Sports, Inc. are now in this category.
Social Services costs have risen due to increased personnel costs, higher purchased services and CIS
charges, and increased daycare and foster care expenditures. CSA expenditures have risen by
approximately 20%, adding $917,000 in expenditures, due to increased children in the program and more
at very expensive facilities due to the high level of supervised care they require.
Community Development expenditures have increased 12.48% or $117,000. The Department of Planning
and Community Development has incurred higher personnel, administrative and training costs, and
Economic Development has incurred higher costs for personal services and diversified housing.
Honorable Mayor and Members
Roanoke City Council
June 2, 1997
Page 3
The Transfer to Debt Service Fund has increased $1,345,000 or 16.88%. The transfer has increased in
FY97 for to fund payments of principal and interest associated with the 1996 public improvement bond
issue. These bonds were issued in February 1996, and payments began in FY97.
Nondepartmental expenditures rose $1,841,000, or 35.57%, due to increased transfers to other funds.
The transfers to the Fleet Management and Capital Projects Funds increased by $1,265,000 and $612,000,
respectively, due in part to appropriations of the Capital Maintenance and Equipment Replacement Program
(CMERP). The transfer to the City Information Systems Fund decreased $659,000 from FY96. Transfers
to the Civic Center, Transportation and Grant Funds have also risen.
I would be pleased to answer any questions which City Council may have regarding the monthly financial
statements.
IDG/AHA/pac
Attachments
/J- - Director of Finance
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
APRIL 30, 1997
Balance July 1,1996
Ordinance
Number Department
33067 Director of Utilities and Operations
33075 Recreation
33105 Dues, Memberships and Affiliations
CMT045 City Attorney
33175
CMT087
33200
Social Services - Services
Planning & Community Development
Commonwealth's Attorney
33213 Juvenile Detention Home
33233 City Council
CMT117 CityA~orney
CMT187 Building Inspections
333:21 Communications
CMT208 Building Maintenance
CMT219 City Manager
CMT220 Municipal Auditing
CMT221 City Clerk
CMT222 City Council
CMT228
CMT235
CMT270
City Attorney
Building Maintenance
Community Planning
Balance April 30, 1997
Purpose
City's Share of Governmental
Electric Rate Negotiation Costs
Roanoke City Boxing Association
Equipment Purchases
Greenways/Open Space Steering
Committee
Local Government Attorneys of
Virginia Membership
Family Preservation Program
Ward System Task Force
Additional Funds for Personal
Services
Additional Staffing
Retention of Legislation Liaison
City's Portion of Franchise Fee
Audit Costs
New Code Books, Training Session
Joint Roanoke City/Roanoke County
Radio Consuitant
Sister Cities Bronze Plaque
All America City Travel
Increased Cost of External Audit
Ove~me/Temporary Wages and
Administrative Expenses
Unanticipated Administrative, Travel
and Gratuity Expenses
Fees for ProfeSSional Services
Electrical Wiring for Elmwood Park
Ward System Task Force
$367,576
(23,086)
(15,000)
(28,800)
(1,800)
(7,563)
(3,000)
(6,882)
(55,119)
(15,000)
(3,666)
(3,062)
(55,000)
(365)
(15,215)
(1,65o)
(14,000)
(13,500)
(13,000)
(4,000)
(1,ooo)
$86,868
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
July 1- Apr 30 July 1- Apr 30 Percentage
1995-96 1996-97 of Change
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$57,672,179 $60,863,542
37,098,656 38,141,226
542,784 581,095
767,214 887,001
847,123 722,342
22,918,985 26,227,164
30,154 43,490
2,450,482 2,548,745
171,358 413,588
1,175,102 1,326,775
5.53 % $62,694,552 97.08%
2.81% 48,474,356 78.68%
7.06 % 562,200 103.36%
15.61% 875,500 101.31%
(14.73) % 1,138,326 63.46%
14.43 % 35,706,693 73.45%
44.23 % 25,000 173.96%
4.01% 3,449,148 73.89%
141.36 % 560,451 73.80%
12.91% 1,824,000 72.74%
$123,674,037 $131,764,968
6.53 % $155,310,226 84.83%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Data for the Period
Current Fiscal Year
Percent of
July 1- Apr 30 July 1- Apr 30 Percentage Unencumbered Revised Budget
Excenditures 1995-96 1996-97 of Change Balance Appropriations Obligated
General Government $8,247,178 $8,426,767 2.18 % $1,834,176 $10,260,943 82.12%
Judicial Ad ministratio n 3,179,216 3,322,720 4.51% 809,790 4,132,510 80.40%
Public Safety 28,455,716 30,357,155 6.68 % 7,017,998 37,375,153 81.22%
Public Works 18,849,162 20,191,016 7.12 % 4,225,668 24,416,684 82.69%
Health and Welfare 14,324,777 17,256,449 20.47 % 4,852,565 22,109,014 78.05%
Parks, Recreation and
Cultural 4,480,430 4,305,175 (3.91) % 705,962 5,011,137 85.91%
Community Devalopment 937,260 1,054,210 12.48 % 338,891 1,393,101 75.67%
Transfer to Debt Service
Fund 7,966,377 9,310,800 16.88 % 9,310,800 100.00%
Transfer to School Fund 31,878,706 33,256,419 4.32 % 6,437,901 39,694,320 83.78%
Nondepartmental 5,176,601 7,017,724 35.57 % 856,298 7,874,022 89.13%
Total
$123,495,423 $134,498,435
8.91 % $27,079,249 $161,577,684 83.24%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July l-Apr 30 July 1-Apr 30 Percentage Revenue Estimate
1995-96 1996-g7 of Change Estimates Received
$5,783,995 $5,868,257 1.46 % $8,090,895 72.53%
23,521,292 25,350,521 7.78 % 31,022,380 81.72%
1,683,533 1,866,513 10.87 % 2,353,996 79.29%
2,090,786 2,482,154 18.72 % 2,732,706 90.83%
31,878,106 33,256,419 4.32 % 39,694,320 83.78%
8,181,238 7,845,190 (4.11)% 8,566,971 N/A
$73~138,950 $76,66%054 4.83 % $92,461,268 82.92%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Exeenditures
Year to Date for the Period
July l-Apr 30 July 1-Apr 30 Percentage
1995-96 1996-97 of Change
Current Fiscal Year
Percent of
Unencumbered Revised Budget
Balance Appropriations Obligated
Instruction $46,702,583 $49,959,577
General Support 2,179,786 2,163,035
Transportation 2,301,887 2,281,909
Operation and
Maintenance of Plant 6,956,210 7,436,886
Food Services 2,659,384 3,005,647
Facilities 3,047,152 2,463,174
Other Uses of Funds 2,510,275 3,326,674
Special Purpose Grants 8,150,165 8,566,971
6.97 % $11,712,745 $61,672,322 81.01%
(0.77)% 1,013,291 3,176,326 68.10%
(0.87)% 571,982 2,853,891 79.96%
6.91% 2,069,685 9,506,571 78.23%
13.02 % 560,049 3,565,696 84.29%
(19.16)% 126,006 2,589,180 95.13%
32.52 % 2,060 3,328,734 99.94%
5.11% 8,566,971 N/A
Total
$74,507,442 $79,203,873
6.30 % $16,055,818 $95,259,691 83.15%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF APRIL 30, 1997
Expenditures Unexpeeded Outstanding Unencumbered
Budget To Date Balance Encumbrances Balance
General Government $13,715,719 $5,562,043 $8,153,676 $259,477 $7,894,199
Public Safety 9,694,206 9,450,507 243,699 61,518 182,181
Education 19,890,309 17,272,020 2,618,289 2,029,493 588,796
Community Development 1,041,000 82,269 958,731 958,731
Recreation 773,042 314,855 458,187 144,453 313,734
Streets and Bridges 14,620,255 11,158,445 3,461,810 1,040,653 2,421,157
Sanita~on Projects 348,396 197,734 150,662 48,630 102,032
Traffic Engineering & Communica~ons 1,875,300 1,400,518 474,782 46,647 428,135
Other Infrastructure Projects 7,404,034 3,420,357 3,983,677 133,925 3,849,752
Capital Improvement Reserve 18,837,236 18,837,236 18,837,236
Total $88,199,497 $48,858,748 $39,340,749 $4,723,527 $34,617,222
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1997
Operating Revenue
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
Customer Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Transfer from Utility Line Services
Interest on Investments
Rent
Miscellaneous Revenue
Interest Expense
Miscellaneous Expense
Total Nonoperating Revenue (Expenses)
Net Income
1997 1996
$2,621,998 $2,648,574
2,320,017 2,405,484
197,159 209,437
19,749 31,662
1,527,576 1,501,249
6,180 1,606
329,152 300,402
7,021,831 7,098,414
1,174,939 1,131,002
2,718,939 2,708,149
783,659 782,308
4,677,537 4,621,459
2,344,294 2,476,955
275,050
237,068 124,665
2,186 3,020
71,293 27,811
(1,319,050)(1) (417,175)
(1,194) (1,371)
(1,009,697) 11,050
$1,334~597 $2,488,905
Note (1)
This amount represents interest paid on the 1992 Water Bonds. Interest was previously
capitalized as part of the construction costs related to the Carvins Cove improvements,
which were substantially complete in February 1996.
5
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1997
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Miscellaneous Revenue
Interest Expense
Total Nonoperating Revenue {Expenses)
Net Income
1997
$5,977,274
747,968
207,645
722,640
92,980
125,950
66,192
7,9~,~9
1,403,536
3,594,452
789,745
5,787,733
2,152,916
356,234
15,355
371,589
$2,524,505
1996
$5,592,855
678,443
166,821
720,808
109,041
103,652
66,188
7,437,808
1,349,021
3,395,041
779,554
5,523,616
1,914,192
204,871
14,740
(198)
219,413
$2,133~605
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1997
Operating Revenue
Rentals
Parking Fee
Event Expenses
Adver~sing
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
TranSfer from General Fund
Transfer from Materials Control Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Income (Loss)
1997
$502,128
192,622
144,760
1,775
206,648
274,121
68,231
1,390,285
981,855
1,057,210
337,524
2,376,589
(986,304)
1,027,798
30,303
7,264
1,065,365
$79,061
1996
$469,231
116,816
114,492
1,785
179,130
248,733
20,330
1,150,517
895,941
959,309
319,299
2,174,549
(1,024,032)
779,636
114,896
30,594
9,865
934,991
($89,041)
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1997
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Operating Expenses
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Transfer from General Fund
Transfer from Materials Control Fund
Operating Subsidy for ORTC
Interest on Investments
Interest Expense
Miscellaneous
Total Nonoperating Revenue (Expenses)
Net Income
1997
$256,883
357,640
129,621
338,538
173,616
78,622
1,334,920
677,119
436,048
1,113,167
221,753
1,001,133
(400,000)
(684)
(609,237)
6,936
(1,852)
$219,901
1996
$241,444
247,808
137,768
333,310
184,143
99,958
1,244,431
533,742
433,762
967,504
276,927
872,665
43,165
(500,000)
10,562
(555,452)
3,982
(125,078)
$15%849
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1997
Operating Revenue
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Interest on Investments
Miscellaneous Revenue
Total Nonoperating Revenue
Net Income
1997
$3,296
259,965
806,004
1,069,265
1,077,111
416,756
14,165
1,508,032
(438,767)
545,022
32,776
9,760
587,558
$148~791
1996
$36,921
244,307
791,319
1,072,547
1,052,058
394,769
19,690
1,456,517
(393,970)
564,210
17,280
521,490
$127,520
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1997
Operating Revenue
Commission
Conference Center
Total Operating Revenue
Operating Expenses
Commission
Conference Center
Depreciation Expense
Total Operating Expenses
Operating Income (Loss}
Nonoperating Revenue (Expenses)
City Subsidy
Virginia Tech Subsidy
Proceeds from Brick Sales
Interest on Investments
Conference Center
Total Nonoperating Revenue
(Expenses)
Net Income (Loss)
Notes to Financial Statement:
1997
CONFERENCE
COMMISSION (1) CENTER {2) TOTAL
1996
$ $ $ $
1,877,851 1,877,851 1,279,618
1,877,851 1,877,851 1,279,618
71,262 71,262 70,406
1,637,663 1,637,663 1,340,738
383,066 37,366 420,432 382,858
454,328 1,675,029 2,129,357 1,794,002
(454,328) 202,822 (251,506) (514,384)
175,000 175,000 175,000
175,000 175,000 175,000
225 225 1,250
8,848 8,848 7,193
(79,824) (79,824) (72,662)
359,073 (79,824) 279,249 285,781
($95,255) $122,998 $27,743 ($228,603)
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference
Center, as provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1997
Operating Revenue
Total Operating Revenue
Operating Expensee
Operating E~enses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenue (Expenses)
Transfer from Materials Control Fund
Transfer from School Board
Transfer to Water Fund
Transfer to Civic Center Fund
Transfer to City Information System
Transfer to Transportation Fund
Net Nonoperatlng Revenue
{Expenses)
Net Income
TOTALS
city
Infem~atlon Matarlals Managoment UtllltyUne Fleet Risk(l)
Systams Control Services Services Management Management t667 1663
$2,001,540 $162,963 $151,554 $2,605,236 $2,608,580 $5,289,668 $12,819,541 $7,413,343
2,00t ,040 102,893 t6t,664 2,G00,236 2,G08,680 6,288,068 12,816,641 7,413,343
1,2051819 84,794 45,556 1,886,322 992,436 139,222 4,354,149 3,911,939
312,860 11,774 53,365 435,482 622,z!08 5,223,605 6,659,494 1,686,182
517,260 1,524 33,485 137,834 1,079,015 1,769,118 1,419,801
2,03g,938 68,062 t 32,400 2,468,838 2,083,869 0,362,827 12,782,761 7,Or 7,$22
(34,388) 04,871 16,148 t 46,g88 (86,278) (73,tg6) 30,780 386,421
88,860 (5,963) 9,264 57,693 51,066 396,221 597,141
341,345 1,377,124 1,718,469
50,000 50,000
129,266
212,600
55,000
20,000
(275,000)
(114,896)
(267,600)
(43,165)
430,206 (6,963) 6,264 07,693 1,478,180 380,221 2,366,6t0 827,928
S363,800 $58,80~ $28,4t2 $203,281 $t,262,611 $323,062 $2,402,380 $1,223,34~
Note (1) The Risk Management Pund was established on July 1, 1686.
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABIMTY
FOR THE MONTH ENDED APRIL 30, 1997
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 1997.
GENERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
CITY INFORMATION SYSTEMS
~vlATERIALS CONTROL
~vlANAGEMENT SERVICES
UTILITY LINE SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
PENSION
SCHOOL BOARD
FDETC
IGRANT
TOTAL
$2,960,382.04 $19,797,459.05 $14,410,283.41 $5,980,265.27
6,119,726.54 328,124.49 154,286.64 6,604,856.66
22,565,987.13 1,691,140.50 1,161,831.47 21,194,528.32
591,702.48 254,758.46 208,035.90 428,090.34
11,955.80 122,524.05 103,499.93 74,769.01
27,211,857.60 656,738.79 353 37,413,723.18
816,650.53 142,019.55 133,956.70 ! 423,537.06
350,372.95 75.00 11,902.08 :. 107,880.99
9,078,109.60 41,137.08 0.00 8,376,426.43
2,136,967.08 202,527~80 42,672.60 :: 2,097,688.81
(146,320.32) 101,429.35 84,945.56 (170,025.86
220,900.64 9,085.35 16,064.30 162,923.90
1,418,741.24 195,356.26 1,304,869.14
1,234,814.97 1,190,674.76 645,716.05 1,298,446.51
(8,580,890.31) 12,023,540.56 11,398,601.30 (2,561,781.00)
9,111,647.87 607,441.16 353,335.34 0.00
728,830.63 726,142.75 746,153.14 318,075.51
6,387,560.78 7,480,833.31 4,136,024.95 9,522,018.60
97,522.32 128,371.00 129,734.99 124,752.63
447,060.02 423,282.67 238,629.83 301,641.67
$82,763,579.59 $46~122,661.94 $34 $93,002,687.17
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY
OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED
APRIL 30, 1997. THAT SAID FOREGOING:
CASH:
CASH ON HAND
CASH IN TRANSIT
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL PAPER
OVERNIGHT iNVESTMENT
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
DATE: MAY 12, 1997
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 10 MONTHS ENDING APRIL 30, 1997
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
1997
$5,249,667
5,658,932
11,257,994
186,975
$22,353,868
1996
$5,502,177
5,394,326
5,819,765
281,853
$16,998,121
Expenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income
$6,827,362
516,075
394,312
230,727
7,968,476
$14~385,092
$6,607,665
659,849
241,512
138,484
7,647,510
$9,350,611
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
APRIL 30, 1997
Assets
Cash
Investments:
(market value: (1997 $236,827,331
1996 $207,760,334)
Due from Other Funds
Other Assets
Total Assets
1997
$708,414
187,565,368
914
18,000
$18~8,292,696
1996
$317,893
168,760,235
1,360
18,000
$169,097,488
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$694,643
694,643
173,212,961
14,385,092
187,598,053
$188,292,696
$818,674
818,674
158,928,203
9,350,611
168,278,814
$169,097,488
14
Mary F. Parker, CMC/AAE
c~ c~rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakln
Deputy City Clerk
June 5, 1997
File ~60-301-361-396-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33424-060297 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing for the transfer of funds
for Internal Service Funds charges. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely, p~,,.,~,,,....._.
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
W. Robert Herbert, City Manager
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN TH! COUNCIL OF TH~ CITY OF RO~OKB, VZRGINIA
The 2nd day of June, 1997.
No. 33424-060297.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
Roanoke
Appropriations, be,
to read as follows,
THEREFORE, BE
that certain
IT ORDAINED by the Council of the City of
sections of the 1996-97 General Fund
and the same are hereby, amended and reordained
in part:
General Fund (1-148) ......................
1) City Information
Systems
2) CIS - PC Rental
3) City Information
Systems
4) CIS - PC Rental
5) Fleet Management
6) City Information
Systems
7) CIS - PC Rental
8) City Information
Systemm
9) CIS - PC Rental
10) CIS - PC Rental
11) CIS - PC Rental
12) Fleet Management
13) City Information
Systems
14) CIS - PC Rental
15) Salary Lapse
16) City Information
Systems
17) CIS - PC Rental
18) City Information
Systems
19) CIS - PC Rental
(001-001-1120-7005) $( 1,757}
(001-001-1120-7007) 555
(001-002-1211-7005) (1,422)
(001-002-1211-7007) 1,123
(001-002-1211-7025) 737
(001-002-1212-7005) (2,801)
(001-002-1212-7007) 501
(001-002-1261-7005) (8,383)
(001-002-1261-7007) 2,471
(001-002-1263-7007) ( 423)
(001-002-8120-7007) 990
(001-002-8120-7025) 1,372
(001-002-8123-7005) ( 694)
(001-002-8123-7007) 442
(001-002-9410-1090) (57,937)
(001-003-1220-7005) ( 2,011)
(001-003-1220-7007) 1,945
(001-004-1231-7005) (51,690)
(001-004-1231-7007) 3,269
$162,252,684
20) city Information
Systems
21) CIS - PC Rental
22) Fleet Management
23) City Information
Systems
24) CIS - PC Rental
25) City Information
Systems
26) CIS - PC Rental
27) city Information
Systems
28) CIS - PC Rental
29) City Information
Systems
30} CIS - PC Rental
31) City Information
Systems
32} CIS - PC Rental
33) Fleet Management
34} City Information
Systems
35) CIS - PC Rental
36) Risk Management -
Claims
37) Fleet Management
38) City Information
Systems
39} CIS - PC Rental
40) City Information
Systems
41) CIS - PC Rental
42) CIS - PC Rental
43) Fleet Management
44) Fleet Management
45) Fleet Rental
46) Risk Management -
Claims
47) Fleet Management
48) Fleet Rental
49) City Information
Systems
50) Fleet Management
51) Risk Management
52) Fleet Rental
53) City Information
Systems
54) CIS - PC Rental
55) Risk Management
56) Fleet Management
57) Fleet Management
58) Risk Management -
Claims
59) Fleet Management
60) Fleet Rental
61) city Information
Systems
(001-004-1232-7005) $(24,425)
(001-004-1232-7007) 2,815
(001-004-1232-7025) 1,998
(001-005-1240-7005) 1,364
(001-005-1240-7007) 1,326
(001-010-1310-7005) (3,575)
(001-010-1310-7007) 626
(001-020-1234-7005) 62,039
(001-020-1234-7007) 1,827
(001-022-1233-7005) (38,005)
(001-022-1233-7007) 2,831
(001-023-1235-7005) (10,978)
(001-023-1235-7007) 2,927
(001-024-2140-7025) 2,039
(001-024-3310-7005) (16,847)
(001-024-3310-7007) 6,403
(001-024-3310-7018)
(001-024-3310-7025)
( 2,500)
(1,630)
(001-026-2210-7005) (22,911)
(001-026-2210-7007) 2,196
(001-028-2111-7005
(001-028-2111-7007
(001-050-3111-7007
(001-050-3111-7025
(001-050-3112-7025
(001-050-3112-7027
(001-050-3113-7018)
(001-050-3113-7025)
(001-050-3113-7027)
5,704
385
12,236
(3,730)
5,622
9,880
( 5,006)
38,818
10,009
(001-050-3114-7005) (76,112)
(001-050-3114-7025) 1,504
(001-050-3115-7017} 830
(001-050-3115-7027} 719
(001-050-3211-7005) ( 7,069}
(001-050-3211-7007) 3,167
(001-050-3211-7017) (5,023)
(001-050-3211-7025) 1,636
(001-050-3212-7025) 12,802
(001-050-3213-7018) 2,397
(001-050-3213-7025) 6,107
(001-050-3213-7027) 23,520
(001-050-3520-7005)
( 3,483)
62) CIS - PC Rental
63) Fleet Management
64) City Information
Systems
65) CIS - PC Rental
66) Fleet Management
67) Fleet Rental
68) Fleet Management
69) Fleet Rental
70) City Information
Systems
71) CIS - PC Rental
72) Fleet Management
73) Fleet Rental
74) Fleet Management
75) Fleet Rental
76) City Information
Systems
77) CIS - PC Rental
78) Fleet Management
79) City Information
Systems
80) CIS - PC Rental
81) Risk Management -
Claims
82) Fleet Management
83) Fleet Rental
84) Fleet Management
85) City Information
Systems
86) CIS - PC Rental
87) Risk Management -
Claims
88) Fleet Management
89) Fleet Rental
90) city Information
Systems
91) CIS - PC Rental
92) Risk Management -
Claims
93) Fleet Management
94) Fleet Rental
95) Risk Management -
Claims
96) Fleet'Management
97) Fleet Rental
98) Fleet Management
99) City Information
Systems
100) CIS - PC Rental
101) Fleet Management
102) City Information
Systems
103) CIS - PC Rental
104) Risk Management -
Claims
105) Fleet Management
(001-050-3520-7007) $ 662
(001-050-3520-7025) 9,130
(001-050-3521-7005'
(001-050-3521-7007~
(001-050-3521-7025
(001-050-3521-7027
(001-050-3530-7025
(001-050-3530-7027
62,602
1,883
610
1,405
( 3,327)
1,000
(001-052-3410-7005) (12,029)
(001-052-3410-7007) ( 402)
(001-052-3410-7025) 4,837
(001-052-4110-7005) ( 2,542)
(001-052-4110-7007) 278
(001-052-4110-7018) 70,960
(001-052-4110-7025) ( 2,463)
(001-052-4110-7027) 5,352
(001-052-4140-7025) 1,916
(001-052-4160-7005) ( 823)
(001-052-4160-7007) 503
(001-052-4160-7018) ( 2,056)
(001-052-4160-7025) ( 3,576)
(001-052-4160-7027) 11,496
(001-052-4210-7005) ( 1,813)
(001-052-4210-7007) 931
(001-052-4210-7018) 7,804
(001-052-4210-7025) (79,639)
(001-052-4210-7027) (113,690)
(001-052-4211-7018) 2,633
(001-052-4211-7025) 28,169
(001-052-4211-7027) 11,595
(001-052-4220-7025) 2,130
(001-052-4310-7005) ( 912)
(001-052-4310-7007) 8,556
(001-052-4310-7025) ( 5,635)
(001-052-4330-7005) ( 364)
(001-052-4330-7007) 380
(001-052-4330-7018) ( 4,245)
(001-052-4330-7025) (11,150)
(001-050-4130-7005) 16,374
(001-050-4130-7007) 1,708
(001-050-4130-?025) 859
(001-050-4130-7027) 669
(001-052-1280-7025) ( 803)
(001-052-1280-7027) 709
106) Fleet Rental
107) City Information
Systems
108) CIS - PC Rental
109) Risk Management -
Claims
110) Fleet Management
111) Fleet Rental
112) City Information
.Systems
113) CIS - PC Rental
114) Risk Management -
Claims
115) Fleet Management
116) Fleet Rental
117) City Information
Systems
118) CIS - PC Rental
119) Fleet Management
120) Fleet Rental
121) CIS - PC Rental
122) City Information
Systems
123) CIS - PC Rental
124) city Information
Systems
125) CIS - PC Rental
126) Fleet Management
127) City Information
Systems
128) CIS - PC Rental
129) Risk Management -
Claims
130) Fleet Management
131) Fleet Rental
132) City Information
Systems
133) CIS - PC Rental
134) Fleet Management
135) Fleet Rental
136) City Information
Systems
137) CIS - PC Rental
138) City Information
Systems
139) CIS - PC Rental
140) Fleet Management
141) Fleet Rental
142) city Information
Systems
143) CIS - PC Rental
144) Fleet Management
145) CIS - PC Rental
146) city Information
Systems
147) CIS - PC Rental
148) Fleet Management
(001-052-4330-7027) $ 1,176
(001-052-4340-7005) 931
(001-052-4340-7007) 1,010
(001-052-4340-7018) (9,748)
(001-052-4340-7025) ( 8,117)
(001-052-4340-7027) 4,776
(001-052-7110-7005) (~6,296)
(001-052-7110-7007) 3,888
(001-052-7110-7018) 2,480
(001-052-7110-7025) 2,441
(001-052-7110-7027) 2,142
(001-052-8110-7005) (3,776)
(001-052-8110-7007) 1,902
(001-052-8110-7025) 6,114
(001-052-8110-7027) 2,547
(001-054-1270-7007) 1,547
(001-054-2150-7005) ( 346)
(001-054-2150-7007) 667
(001-054-3320-7005) ( 274)
(001-054-3320-7007) 1,231
(001-054-3320-7025) 3,582
(001-054-3350-7005) ( 418)
(001-054-3350-7007) 763
(001-054-3350-7018) ( 589)
(001-054-3350-7025) 568
(001-054-3350-7027) 778
(001-054-3360-7005) ( 478)
(001-054-3360-7007) 910
(001-054-3360-7025) 2,424
(001-054-3360-7027) 554
(001-054-5110-7005) ( 709)
(001-054-5110-7007) 657
(001-054-5311-7005) 24,465
(001-054-5311-7007) 4,741
(001-054-5314-7025) 8,095
(001-054-5314-7027) 2,884
(001-054-7310-7005) (22,939)
(001-054-7310-7007) 3,875
(001-054-7310-7025) ( 440)
(001-054-8170-7007) 652
(001-056-1237-7005) 77,992
(001-056-1237-7007) 457
(001-056-1250-7025) ( 521)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
DEPARTHENT Of FINANCE
CITY OF ROANOKE, VA
June 2, 1997
FROM:
SUBJECt.
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Appropriations Transfer of Internal Service Funds Charges
The City of Roanoke's Internal Service Funds account for certain services provided
to departments of the General Fund. The Internal Service Funds recover their costs
by charging the receiving departments for services provided.
Budgeted funds for internal services are allocated in each fiscal year's budget
throughout various departments based on estimated usage. Usage usually varies
from the original estimates. Each fiscal year, at this time, it is necessary to make
appropriations transfers between departments to provide s~fficient funds for internal
services for the fiscal year. This ordinance makes such transfers, and it adjusts the
salary lapse by $57,937 to provide additional funds for risk management claims, as
the amount originally budgeted will not cover anticipated costs. The transfers do not
increase the overall General Fund budget, but only reallocate amounts between
departments.
The attached budget ordinance will accomplish the required transfers. I recommend
it for your approval.
Direct6r 6f Finance
JDG/AHA/bls
Attachment
F. Pa~ker, CMC/AAE
city Ck.k
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
June 5, 1997
File f/60-184
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33425-060297 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing for appropriation for
Employee Fringe Benefits totaling $278,264.00. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 2, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
W. Robert Herbert, City Manager
Kenneth S. Cronin, Manager, Personnel Department
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROA~OKE~ VIR~INI~
The 2nd day of June, 1997.
No. 33425-060297.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
1996-97 General
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
General Fund (1-40) ....
1) Life Insurance
2) Termination Leave
Wages
3) Payroll Accrual
4) Unemployment
Wages
5) Termination Leave
Wages
6) Termination Leave
Wages
7) Termination Leave
Wages
8) Unemployment
Wages
9) Termination Leave
Wages
10) Termination Leave
Wages
11) Termination Leave
Wages
12) Termination Leave
Wages
13) Termination Leave
Wages
14) Termination Leave
Wages
(001-004-1231-1130)
(001-004-1231-1150}
(001-004-9110-1099)
(001-004-9110-1145
(001-004-9110-1150
(001-010-1310-1150
(001-022-1233-1150
(001-024-3310-1145
(001-024-3310-1150
(001-050-3112-1150
(001-050-3113-1150
(001-050-3114-1150
(001-050-3213-1150
(001-050-3521-1150
$(1,912)
163
(20,492)
(35,000)
(91,275)
668
5,849
5,324
17,657
11,664
7,035
214
23,883
2,056
$162,252,684
15)
16)
17)
18)
19)
2o)
21)
22)
23)
24)
25)
26)
27)
28)
29
30
31
32
33
34
35)
36)
37)
38)
39)
40)
Unemployment
Wages
Termination Leave
Wages
Termination Leave
Wages
Unemployment
Wages
Termination Leave
Wages
Unemployment
Wages
Termination Leave
Wages
Unemployment
Wages
Termination Leave
Wages
Unemployment
Wagee
Termination Leave
Wages
Termination Leave
Wages
Unemployment
Wages
Termination Leave
Wages
Unemployment
Wages
Unemployment
Wages
Termination Leave
Wages
Termination Leave
Wagee
Unemployment
Wages
Termination Leave
Wagee
Life Insurance
Unemployment
Wages
Termination Leave
Wages
Termination Leave
Wages
Unemployment
Wages
Termination Leave
Wages
(001-050-3530-1145)
(001-050-4130-1150)
(001-052-3410-1150)
(001-052-4110-1145)
(001-052-4110-1150)
(001-052-4160-1145)
(001-052-4160-1150)
(001-052-4210-1145
(001-052-4210-1150
(001-052-4220-1145
(001-052-4220-1150
(001-052-4330-1150
(001-052-4340-1145
(001-052-4340-1150
(001-052-7110-1145
(001-054-3320-1145)
(001-054-3320-1150)
(001-054-3360-1150)
(001-054-5311-1145)
(001-054-5311-1150)
(001-054-5313-1130)
(001-054-5313-1145)
(001-054-5313-1150)
(001-054-5314-1150)
(001-054-7310-1145)
(001-072-2110-1150)
$ 363
882
6,431
3,548
746
2,652
2,953
2,929
9,940
2,119
1,737
3,270
7,200
355
2,797
896
3,645
1,608
200
7,444
( 77)
1,363
5,716
371
51
5,027
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
DEPARTMENT OF FINANCE
CI~ OF ROANOKE, VA.
June 2, 1997
FROM:
SIJBJEC~.
Honorable Mayor and Members of City Council
James D. Grlsso, Director of Finance
Transfer of Appropriations for Employee Fringe Benefits
The fiscal year 1996-97 General Fund budget included funds in the nondepartmental
category for texudnation (vacation) leave and unemployment wages. These fringe
benefits are budgeted at estimated amounts in the nondepartmental category because
annual charges for each department are difficult to project. Actual costs are charged
to departments in anticipation of budget transfers to cover the costs.
The attached budget ordinance transfers funds from the nondepartmental category to
the applicable departmental budgets. Additionally, the ordinance transfers funds
remaining in two departments for life insurance. These amounts are not needed for life
insurance, and they are available to cover other fringes. The ordinance also adjusts the
Payroll Accrual to provide an additional $20,492 in termination leave wages, as the
amount originally budgeted will not cover anticipated costs. The transfers do not
increase the General Fund budget in total, but only reallocate amounts between
departments.
A summary of the total transfers in the attached budget ordinance is as follows:
Budget Amount Transfers Revised Budget
Before Transfers In/lOut) Amount
Termination (Vacation) Leave W~ges $ 91,275
$ 28,039 $119,314
Unemployment Wages
35,000 ( 5,558) 29,442
Life Insurance 1,989 ( 1,989} 0
Payroll Accrual
150,000 (20,492) 129,508
The attached budget ordinance will accomplish the required transfers. I recommend
it for your approval.
JDG/AHA/bls
Attachment
Director of Finance
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W.~ Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File f/~207-450-514
John W. Douthat, President
Allegheny Construction Co., Inc.
2830 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Douthat:
I am enclosing copy of Ordinance No. 33426-060297 accepting the bid of Allegheny
Construction Co., Inc., to construct Blue Hills Drive extension and infrastructure
improvements at Roanoke Centre for Industry and Technology, in the total amount of
$601,962.00, upon certain terms and conditions; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other bids made to the City
for the work. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
ary F. Parker,
City Clerk
CMC/AAE
MFP:sm
Eno.
John W. Douthet, President
Allegheny Construction Co., Inc.
June 5, 1997
Page 2
pc:
The Honorable Marsha C. Fielder, Commissioner of the Revenue
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Phillip C. Schrimer, Project Manager
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Diane $. Akers, Budget Administrator, Office of Management and Budget
Charles A. Harlow, Grants Compliance Monitor
Phillip F. Sparks, Chief, Economic Development
E. Douglas Chittum, Economic Development Specialist
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.~ Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File ~207-450-514
Aaron J. Conner General Contractor, Inc.
Branch Highways, Inc.
E. C. Pace Co., Inc.
S. C. Rossi & Co., Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 33426-060297 accepting the bid of Allegheny
Construction Co., Inc., to construct Blue Hills Drive extension and infrastructure
improvements et Roanoke Centre for Industry and Technology, in the total amount of
$601,962.00, upon certain terms and conditions; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other bids made to the City
for the work. The abovereferanced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 2, 1997.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely, //~
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
IN THECOUNCILOFTHECITY OF ROANOKE, V[RGINI~
The 2nd day of June, 1997.
No. 33426-060297.
AN ORDINANCE accepting the bid of Allegheny Construction Company, Inc., to construct
Blue Hills Drive Extension and Infrastructure Improvements at Roanoke Centre for Industry and
Technology, upon certain terms and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work; rejecting all other bids made to
the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Allegheny Construction Company, Inc., to construct Blue Hills Drive
Extension and Infrastructure Improvements at Roanoke Centre for Industry and Technology, in the
total amount of $601,962.00 as is more particularly set forth in the June 2, 1997, report to this
Council, such bid being in full compliance with the City's plans and specifications made therefor and
as provided in the contract documents offered said bidder, which bid is on file in the Office oftbe City
Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contxact to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
June 2, 1997
Council Report No. 97-151
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
RCIT BLUE HILLS DRIVE EXTENSION
INFRASTRUCTURE IMPROVEMENTS - MAPLE LEAF
BID NO. 97-4-75
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/PCS/kh
Attachment: Bid Committee Report
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
June 2, 1997
Council Report No. 97-151
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
RCIT BLUE HILLS DRIVE EXTENSION
INFRASTRUCTURE IMPROVEMENTS - MAPLE LEAF
BID NO. 97-4-75
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Respectfully submitted,
(Mr. Parrott was not available for signaturel
John H. Parrott, Chairman
William F. Clark~
JHP/PCS/kh
Attachment: Bid Committee Report
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
June 2, 1997
Council Report No. 97-151
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
RCIT BLUE HILLS DRIVE EXTENSION
INFRASTRUCTURE IMPROVEMENTS - MAPLE LEAF
BID NO. 97-4-75
~ on the subject in chronological order is as follows:
Public infrastructure consisting of a 1000' extension of Blue Hills Drive,
approximately 4,200' of sanitary sewer, and 1000' of water main needs to be
constructed to serve the new facility bein(] constructed by MaDle Leaf.
II.
Current situation is as follows:
The oroiect will be constructed under a fixed date contract with a scheduled
completion of November 1, 1~7.
Proiect was advertised on Sunday. May 4, 1~)~17, and bids were publicly opened
and read aloud by D. Darwin Roupe, Manager of Supply Management, on
Thursday, May 22, 1997.
Five (5) bids were received for the project with Allegheny Construction
Company, Inc. submitting the Iow bid in the amount of $601.962.00 for the
contract.
D. The Iow bid was 3.1 oercent above the en(]ineer's estimate of $583,970.00
Ill.
Issues
A.
B.
in order of importance are as follows:
Proiect schedules
Fundin(]
IV.
Alternatives in order of feasibility are as follows:
Authorize the City Mana(]~r to execute a contract, in a form approved by the
City Attorney, with Allegheny Construction Company, Inc., in the amount of
$601.962.00 to construct the RCIT Blue Hills Drive Extension Project 6349.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
RCIT BLUE HILLS DRIVE EXTENSION
INFRASTRUCTURE IMPROVEMENTS - MAPLE LEAF
BID NO. 97-4-75
June 2, 1997
Page 2
Proiect schedule will be satisfied.
November 1, 1997.
Project will be complete by
Funding is available in RCIT Infrastructure Extension account (008-052-
9632) to fund the contract.
Do not authorize the City Manaoer to execute a contract with Allegheny
Construction Company, Inc.
Proiect schedule will not be satisfied. Project will not be completed by
November 1, 1997.
2. Funding would remain available.
Recommendation is that City Council concur in Alternative A, and take the following
specific actions:
Authorize the City Manager to execute a contract, in a form approved by the
City Attorney, with Allegheny Construction Company, Inc., in the amount of
$601.962.00.
PCS/kh
Attachment: Bid Tabulation
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TAB LATIN FBID
RCIT BLUE HILLS DRIVE EXTENSION
INFRASTRUCTURE IMPROVEMENTS - MAPLE LEAF
BID NO. 97-4-75
Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Thursday,
May 22, 1997, at 2:00 p.m.
BIDDER AMOUNT
Allegheny Construction $601,962.00
Aaron J. Conner General Contractor, $641,790.85
Inc.
E.C Pace Compnay, Inc. $654,403.82
Branch Highways, Inc. $714,238.00
S. C. Rossi & Company, Inc. $749,970.00
Estimated Cost: $583.970
Office of the City Engineer
Roanoke, Virginia
June 2, 1997
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE establishing the annual salaries of the Vice-Mayor and Council
Members for the fiscal year beginning July 1, 1997; and providing for an effective date.
WHEREAS, §14.1-47.2, Code of Virginia (1950), as amended, authorizes this
Council, notwithstanding any contrary provision of law, general or special, to set annual
salaries by ordinance for the Mayor, Vice-Mayor and each member of Council within certain
limits, and this Council is desirous of exercising this authority.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning July 1, 1997, and ending June 30, 1998, and for
succeeding fiscal years unless modified by action of this Council, the annual salaries of the
Vice-Mayor and each member of Council shall be as follows:
Vice-Mayor and Council Members $16,000.00
2. This ordinance shall be effective July 1, 1997, and shall remain in effect until
amended or repealed by ordinance duly adopted by City Council.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE establishing the annual salary of the Mayor for the fiscal year
beginning July 1, 1997; and providing for an effective date.
WHEREAS, §14.1-47.2, Code of Virginia (1950), as amended, authorizes this
Council, notwithstanding any contrary provision of law, general or special, to set annual
salaries by ordinance for the Mayor, Vice-Mayor and each member of Council within certain
limits, and this Council is desirous of exercising this authority.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning July 1, 1997, and ending June 30, 1998, and for
succeeding fiscal years unless modified by action of this Council, the annual salaw of the
Mayor shall be as follows:
Mayor $ 23,000.00
2. This ordinance shall be effective July 1, 1997, and shall remain in effect until
amended or repealed by ordinance duly adopted by City Council.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE establishing compensation for the City Manager, City Attorney,
Director of Finance, Director of Real Estate Valuation, Municipal Auditor and City Clerk for
the fiscal year beginning July 1, 1997; and providing for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning July 1, 1997, and ending June 30, 1998, and for
succeeding fiscal years unless modified by ordinance duly adopted by this Council, the
annual salaries of Council-appointed officers shall be as follows:
City Manager
City Attorney
Director of Finance
Director of Real Estate
Valuation
Municipal Auditor
City Clerk
$ 120,750.00
$ 107,625.00
$ 92,40O.0O
$ 73,500.00
$ 72,450.00
$ 65,835.00
2. Any increase in compensation due to any officer or employee under this
Ordinance shall be first paid with the paycheck of July 9, 1997.
3. This ordinance shall be effective July 1, 1997, and shall remain in effect until
amended or repealed by ordinance duly adopted by City Council.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
Cay Ck,rk
CITY OF ROANOKE
Office of the City Clerk
June 5, 1997
File #1-38-60-83-104-162-280
8andre H. Eakin
Deputy City Clerk
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Willard N. Claytor, Director of Real Estate Valuation
Robert H. Bird, Municipal Auditor
Mary F. Parker, City Clerk
Dear Ms. Parker and Gentlemen:
I am attaching copy of Ordinance No. 33427-060297 establishing compensation for the
City Manager, City Attorney, Director of Finance, Director of Real Estate Valuation,
Municipal Auditor, and City Clerk for the fiscal year beginning July 1, 1997, and ending
June 30, 1998, at current salary plus 3.3 percent; and for succeeding fiscal years unless
modified by ordinance duly adopted by City Council. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 2, 1997.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
pc:
Kenneth S. Cronin, Manager, Personnel Department
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of Sune, 1997.
No. 33427-060297.
AN ORDINANCE estabhshin$ compensation for the City Manager, City Attorney,
Director of Finance, Director of Real Estate Valuation, Municipal Auditor and City Clerk
for the fiscal year beginning July 1, 1997; and providing for an emergency and an effective
date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year bel~inning July 1, 1997, and ending June 30, 1998, and for
succeeding fiscal years unless modified by ordinance duly adopted by this Council, the
annual salaries of Council-appointed officers shall be as follows:
City Manager
City Attorney
Director of Fimmce
Director of Real Estate
Valtmtion
Municipal Auditor
City Clerk
Current Salary plus 3.3%
Current Salary plus 3.3%
Current Salary plus 3.3%
Current Salary plus 3.3%
Current Salaxy plus 3.3%
Current Salary plus 3.3%
2. Any increase in compensation due to any officer or employee under this
Ordinance shall be first paid with the paycheck of July 9, 1997.
3. This ordinance ~hsli remain in effect until emended or repealed by ordinance
duly adopted by City Council.
4. In order to provide for the us~ daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect on and
after July 1, 1997.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
June 5, 1997
File #514
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Ordinance No. 33411-060297, for proper recordation in your office,
permanently vacating, discontinuing and closing a portion of a cul-de-sac located at the
end of Woods End Lane, $. W., (formerly Forest Road), at 851 and 855 Woods End Lane.
The abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, May 19, 1997, also adopted by the Council on second reading on
Monday, June 2, 1997, and will be in full force and effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
pc:
Ms. Sue Dalton, 851 Woods End Lane, S. W., Roanoke, Virginia 24014
Mr. James L. Woltz, 855 Woods End Lane, $. W., Roanoke, Virginia 24014
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2|5 Church Avenue, SW, Room 456
Roanoke, Virginia 240H-1536
Telephone: (540) 853-2541
Fax: (540) 853-[145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File #514
Ms. Sue Dalton
851 Woods End Lane, S. W.
Roanoke, Virginia 24014
Mr. James L. Woltz
855 Woods End Lane, S. W.
Roanoke, Virginia 24014
Dear Ms. Dalton and Mr. Woltz:
I am enclosing copy of Ordinance No. 33411-060297 permanently vacating, discontinuing
and closing a portion of a cul-de-sac located at the end of Woods End Lane, S. W.,
(formerly Forest Road), at 851 and 855 Woods End Lane. The abovereferencad measure
was adopted by the Council of the City of Roanoke on first reading on Monday, May 19,
1997, also adopted by the Council on second reading on Monday, June 2, 1997, and will
be in full force and effect ten days following the date of its second reading.
Sincerely,
City Clerk
MFP:sm
Enc.
Ms. Sue Dalton
Mr. James L. Wol~
June 5,1997
Page 2
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner, w/enclosure
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 2nd day of June, 1997.
No. 33411-060297.
AN ORDINANCE permanently vacating,
certain public right-of-way in the City
VIRGINIA,
discontinuing and closing
of Roanoke, Virginia, as
are more particularly described hereinafter.
WHEREAS, James L. Woltz and Sue Dalton filed an application to
the Council of the City of Roanoke, Virginia, in accordance with
law, requesting the Council to permanently vacate, discontinue and
close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper
notice to all concerned as required by §30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the
City Council on May 19, 1997, after due and timely notice thereof
as required by §30-14, Code of the City of Roanoke (1979), as
amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land
proprietors affected by the requested closing of the subject public
right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that
will result to any individual or to the public
vacating, discontinuing and closing said public
no inconvenience
from permanently
right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, that the public right-of-way situate in the City
of Roanoke, Virginia, and more particularly described as follows:
That portion of the cul-de-sac located at the end of
Woods End Lane, S.W.(formerly Forest Road), at 851 Woods
End Lane and 855 Woods End Lane,
be, and is hereby permanently vacated, discontinued and closed, and
that all right and interest of the public in and to the same be,
and hereby is, released insofar as the Council of the City of
Roanoke is empowered so to do with respect to the closed portion of
the right-of-way, reserving however, to the City of Roanoke and any
public utility, including, specifically, without limitation,
providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water
mains, television cable, electric wires, gas lines, telephone
lines, and related facilities that may now be located in or across
said public right-of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other
encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or other
utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the closure of the above-described
right-of-way is conditioned upon applicant's submitting to the
City, receiving approval of, and recording a subdivision plat,
providing for the disposition of the land within the right-of-way,
to be vacated, in a manner consistent with the requirements of
2
Chapter 31, Subdivision, of the City Code, and providing for the
retention of appropriate easements, together with the right of
public passage over the same, for the purpose of construction,
repair and general maintenance of any and all utilities that may
exist within said right-of-way; and in the event these conditions
have not been met and the said plat has not been recorded in the
Office of the Clerk of Circuit Court within twelve (12) months from
the effective date of this ordinance, this ordinance shall become
null and void with no further action by City Council being
necessary.
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "permanently vacated" on said public right-of-way
on all maps and plats on file in his office on which said right-of-
way is shown, referring to the book and
resolutions of the Council of the City
wherein this ordinance shall be spread.
BE IT FINALLY ORDAINED that the Clerk of
page of ordinances and
of Roanoke, Virginia,
the Council deliver
to the Clerk of the Circuit Court of the City of Roanoke, Virginia,
a certified copy of this ordinance for recordation in the Deed
Books of said Clerk's Office, indexing the same in the name of the
City of Roanoke, Virginia, as Grantor, and in the name of James L.
Woltz and Sue Dalton, and the names of any other parties in
interest who may so request, as Grantees.
ATTEST:
City Clerk.
Roanoke City Planning Commission
May 19, 1997
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from James L. Woltz and Sue Dalton that a portion of the cul-de-
sac at the end of Woods End Lane, S.W., (formerly Forest Road), be
permanently vacated, discontinued and closed.
Ao
Portion of public fight-of-way as requested for closure and vacation is located at
the end of Woods End Lane,S.W. (see attached Map A). Woods End Lane is a
narrow and winding residential street that intersects and extends from Wildwood
Road, S.W.
Bo
Woods End Lane, S .W., terminates in a paved but small cul-de-sac (turnaround).
Areas of street fight-of-way requested for closure are shown as shaded areas on
the attached plat of survey (see survey). Pavement area of cul-de-sac is shown
as white area.
Co
Areas of public fight-of-way as requested for closure and vacation are outside of
the street pavement (cul-de-sac) area. These areas consist of a steep upward
slope on the southerly side of the cul-de-sac (pavement).
H. Current Situation:
Ao
Application was reviewed by the Planning Commission at its regular meeting of
April 2, 1997.
Bo
Applicants own all of the properties abutting the street fight-of-way requested for
closure and vacation.
Street fight-of-way requested for closure is situated on steep, unusable slopes that
cannot in anyway serve the essential purposes of public access.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
D. ~ vacation of the described sections of Woods End Lane, S.W., will
not restrict public access or reduce the existing pavement area within the cul-de-
sac that is currently available for vehicular access and turnaround movements.
III. Issues:
A. Neighborhood impact.
B. Traffic impact
C. Utilities within the public right-of-way.
D. Creation of a dead-end street.
E. Land use.
F. Relationship to the comprehensive plan.
IV. Alternatives:
A. Approve the applicants' request to close and vacate the described sections of
Woods End Lane,S.W., subject to certain conditions as outlined in Section V.,
of this report.
1. Neighborhood impact. Closure and vacation of the described sections of
Woods End Lane, S.W., will have no effect on the neighborhood.
2. Traffic impact. Closure and vacation will have no effect on traffic or
traffic movements in the cul-de-sac area of the subject street.
3. Utilities within the public right-of-way.
a. City has no known utilities within the right-of-way.
b. Correspondence received by staff, indicated that there are no
private utilities within the right-of-way.
c. Standard easement for utilities will still be retained for any utilities
that may be located within the subject rights-of-way.
4. Creation of a dead-end street. Closure and vacation will not create a
dead-end street.
5. Land use.
Members of Council
Page 3
Land within the rights-of-way requested for closure will in all
probability never be developed for public access purposes.
l_and within the right-of-way, if vacated, will be returned to City
tax rolls.
o
Relationship to the comprehensive plan. Request is consistent with the
intent of the comprehensive plan that available land be used in the most
appropriate manner.
B. Deny the applicants' reo_uest
1. Nei£hborhood impact will not be an issue.
2. Traffic impact will not be an issue.
3. Utilities within the right-of-way will not be an issue.
4. Creation of a dead-end street will not be an issue.
Land use. Land within the unusable section of street right-of-way will
remain in an idle and unproductive status.
6. Relationship to the comprehensive plan will not be an issue.
V. Recommendation:
Planning Commission, by a vote of 5-0 (Mr. Hill absent) recommends that City Council
approve the applicant's request to close and vacate the described sections of Woods End
Lane,S.W., subject to the following conditions:
The applicant shall submit to the City for its review and approval, receive
approval of, and record in the office of the Roanoke City Circuit Court, a
subdivision plat, with said plat providing thereon for the following:
Combining all properties which would otherwise be landlocked by the
requested closure, or otherwise disposing of the land within the right-of-
way to be vacated in a manner consistent with the law.
The retention of appropriate easements, together with the right of public
passage over the same, for surface and subsurface installation and
maintenance of any and all existing utilities that may be located within the
right-of-way.
Members of Council
Page 4
If the above conditions have not been met within a period of twelve months from
the date of the adoption of the ordinance providing for the closure of the subject
right-of-way, then said ordinance shall be null and void with no further action by
City Council being necessary.
Respectfully submitted,
Gilbert E. Butler, Temporary Chairman
Roanoke City Planning Commission
JRM/ERT/mf
attachment
cc: Assistant City Attorney
Petitioner's Attorney
IN TNE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Application of James L. Woltz
Sue Dalton
for vacation of a portion of
Woods Lane
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF A PORTION OF WOODS END
LANE
MEMBERS OF COUNCIL:
James L. Woltz & Sue Dalton applies to have a portion of the
c~l-de-sac at the end of Woods End LenA, in the City of Roanoke,
Virginia, permanently vacated, discontinued and closed, pursuant to
Virginia Code Section 15.1-364 &lid Section 30-14, Code Of the City
of Roanoke (1979), as ~lended. This street is more particularly
described on the plat attached e~d as follows: cul-de-sac at the
end of Woods End Lane at 851 Woods ~nd Lane and 855 Woods End Lane.
James L. Woltz & Sue Dalton state that the grounds for this
application are as follows:
1) All landowners whose property adjoins the property to be
vacated have been notified and are in agreement with this
application.
2) The land within the dedicated right of way ~s too steep to
ever be developed as a cul-de-sac.
3) There are only three houses on the entire street with the
two petitioners at the cul-de-sac.
WHEI~EFORE, James L. Woltz a Sue Dalton respectfully request
that a portion of the above-described street be vacated by the
Council of the City of Roanoke, Virginia, in accordance with
Virginia COde Section 15.1-364 and Section 30-14, Code of the City
of Roanoke (1979), as amended.
Respectfully submitted,
~es r~. Woltz Date
Sue Dalton Date
GENERAL
~. 'h,llS PLAT WAS PRePAReD Mll. IOUT BE),I~IT OF A '1111.E REPORT ~ ~
~D IS ~CT ~TO, ~ ~ MAY ~ST E~~ ~ ~/
AS ~ ~ ~ ~A ~ IN~R~ RA~ M~, ~S ~
PARCEL '1" PARCEL '2'
A-B S 63'36'00' W 4.5.40' Q.tORO G--H N 69'15'31" W
B-C N 15'49'00' W 4~.50' CHORD H--J N 85'43.$7' w
C-D 5 02'31'40' E 7.30' J'-G S 73'05'20" E
D-E S 10'12'35" W 12.80' 0.006 AC~
[-F S 81'29'40' E 50.17' CHORD 277 SQ. FT.
F-A N 82'22'39' E 6.27' 4' ~N.~eAY
0.026 AC~E ~ ~,
1,114 SQ. F'T. t~
hOT 7
..~.~.~
10.8T CHORD
4~.16' CHO~O
LOT 10, PT. LOT 11 ,I. 13
TAX I 130-0524
D.B. 1628, PG. 600
Fp.. EDGE: PAVEMENT
DY/LO. "' Ot~tn I NO
VACATION PLAT
JAMES L. WOLTZ
SHOMNG THE VACATION OF A POR'II~N OF
WOOOS END LME., MAP OF MI.DWO(30 PLACE
PAIK~3. '1' (O.O26 AC:lILt) TO ~E: CC~
PARCa. 2 (o. oo~ A_C~g_ ) ~
TAX ! 130--0~24., PROP~I'Y OF'
CAROCYN SUE ROSERTSON ON.TON
ROANOKE, I~GiNIA
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 28, 1997
File #514
SANDRA H. EAKIN
Deputy City Clerk
Ms. Sue Dalton
851 Woods End Lane, S. W.
Roanoke, Virginia 24014
Mr. James L. Woltz
855 Woods End Lane, S. W.
Roanoke, Virginia 24014
Dear Ms. Dalton and Mr. Woltz:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on
Monday, May 19, 1997, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
your request that a portion of a cul-de-sac located at the end of Woods End Lane, S. W.,
(formerly Forest Road), at 851 and 855 Woods End Lane, be vacated, discontinued and
closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission with regard to the matter. Please review the
documents and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 853-2431. Questions with regard to the Planning Commission report should
be directed to John R. Marlles, Chief of Planning and Community Development, at
853-2344.
It will be necessary for you, or your representative, to be present at the May 19
public hearing. Failure to appear could rssult in a deferral of the matter until a later
date.
MFP:sm
Enc.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Ad Number: 50149696
Publisher's Fee: $112.00
CITY OF ROANOKE
ROOM 456, MUNICIPAL BUIL
215 CHURCH AVENUE, S. W.
ROANOKE, VA 24011
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
05/01/97 FULL RUN - Thursday
05/08/97 FULL RUN - Thursday
Witness, this 12th day of May 1997
Authorized Signature
(549696)
THE ROANOKI TIMES
Ad Number:
Publisher's Fee:
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
'~T~CE OF PUEIUC HEARING
T~OM IT MAY CONCERN:
a~'~! w~ E~ Lane.
Witness, this
day of ~ , /~ ·
{/
Authorized Signature
, Classified Sales Manager
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, May 19, 1997, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following
public right-of-way:
That portion of the cul-de-sac located at the end of
Woods End Lane, S.W.(formerly Forest Road), at 851 Woods
End Lane and 855 Woods End Lane.
A copy of this proposal is available
the Office of the City Clerk, Room 456,
parties in interest may appear on the above date and be
the question.
GIVEN under my hand this ?Q~h day of April
for public inspection in
Municipal Building. Ail
heard on
, 1997.
Mary F. Parker, City Clerk.
Publish in the ]~,9~]9J~, once on Thursday, May 1, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Publish in the Roanoke Times, once on Thursday, May 1, 1997, and once on Thursday,
May 8, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, April 2, 1997,
at 1:30 p.m. or as soon as the matter may be beard, in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S.W., in order to consider the following:
Request from James L. Woltz and Sue Dalton that a portion of the cul-de-sac at the end of Woods
End Lane, S.W., (formerly Forest Road), be permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning and Community
Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, March 18, 1997 and Tuesday, March 25, 1997
Please bill and send affidavit to:
Department of Planning and Community Development
Room 162, MuniciPal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H, EAKIN
Deputy City Clerk
March 5, 1997
File #514
John R. Marlles, Agent
City Planning Commission
Roanoke, Virginia
Dear Mr. Marlles:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys;
fees therefor, of the Code of the City of Roanoke (1979), as amended, I am attaching
copy of an application from James L. Woltz and Sue Dalton requesting that a portion
of the cul-de-sac located at the end of Woods End Lane, S. W., be vacated,
discontinued and closed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
ERC.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. James L. Woltz, 855 Woods End Lane, S. W., Roanoke, Virginia 24014
Ms. Sue Dalton, 851 Woods End Lane, S. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Application of James L. Woltz & APPLICATION FOR VACATING,
Sue Dalton DISCONTINUING AND CLOSING
for vacation of a portion of OF A PORTION OF WOODS END
Woods Lane LANE
MEMBERS OF COUNCIL:
James L. Woltz & Sue Dalton applies to have a portion of the
cul-de-sac at the end of Woods End Lane, in the City of Roanoke,
Virginia, permanently vacated, discontinued'and closed, pursuant to
Virginia Code Section 15.1-364 and Section 30-14, Code of the City
of Roanoke (1979), as amended. This street is more particularly
described on the plat attached and as follows: cul-de-sac at the
end of Woods End Lane at 851 Woods End Lane and 855 Woods End Lane.
James L. Woltz & Sue Dal~Q~ state that the grounds for this
application are as follows:
1) All landowners whose property adjoins the property to be
vacated have been notified and are in agreement with this
application.
2) The land within the dedicated right of way is too steep to
ever be developed as a cul-de-sac.
3) There are only three houses on the entire street with the
two petitioners at the cul-de-sac.
WHEREFORE, James L. Woltz & Sue Dalton respectfully request
that a portion of the above-described street be vacated by the
Council of the City of Roanoke, Virginia, in accordance with
Virginia Code Section 15.1-364 and Section 30-14, Code of the City
of Roanoke (1979), as amended.
Respectfully submitted,
~a~es L. Woltz Da~e
Sue Dalton Date
GENERAL NOTES:
1. THIS PLAT WAS PREPARED 'M'IHOUT BENEFIT O+' A 'I1TLE REPORT
AND IS SUBJECT THERETO. 'THEREFORE, "~ER~ MAY EXIST ENCUMBRANCES
WHICH AFFECT THE PROPERTY NOT SHOWN H~:REON. ·
2. THE SUBJECT PROPERTY IS MTHIN THE UNITS OF ZONE: X" .
AS SHOWN ON THE FENA FLOOD INSURANCE RA'~: NAP. THIS
OETERMINAIlON IS BASED ON SAID MAP AND HAS NOT BEEN VERIRED BY--.,~. ~r
AO"RJAL FIELD ELEVA'I1ONS.
[ I.OT ] CURVE I RN~S I L~IH I TAN~T I CHORO I r~ I DELTA
I WiY._'TZ 'B" ' .,,~).00' ~.4a' 41.1g' aa. re' # '15'4~'00' W '107"S2'01'
I
DALTON ],~ 19 17' 11 02' ,, ~.{IT $0.g7' , N ,8~'4~'57" W
PARCE/. '1" PARCEL
A-B S 65'56'00" W 4.5.40' CHORD G-H N 69'15'"~1" W
B--C N 15'49'00" W 48,50' CHORD H-J N 85'45~57" W
C-D S O2'51'4.0' E 7.50' J-O S 73'05'20· E:
D-E S 10'12'55" W 12.80~ 0.006 ACRE
£-F S 81'29'40" E .50.17' CHORD 277 SQ. FT.
F'-A N 82"22'59" E 6.27' 4.' WALKWAY
0,026 ACRE M~ OF
1,114 SQ, FT. f~u PLAC~
LOT ?
LOT 8
,35.65'
10.87' CHORD
46.16' CHORD
PROPERTY OF
RO~RTSO~ DALll~I
LOT 10, PT. LOT 11 & 15
WILDWOOD PLACE
TAX # 150-0524-
D,B. 1628, PG. 600
PA/K~. 2
EIGHT OF WAY
B~ VACA'I~D
2-~I~3RY
DVi~J.ING
LEGEND
SQ. FT. ~ SQUARE FEET
E.P- "= EDGE PAVEMENT
DWt. G. ,- DWELMNG
VACATION PLAT IrOi~
JAMES L. WOLTZ
SHO~ING THE: VACA'lION OF A PORTION OF
WOODS END LANE, NAP OF Y~ILDWOOO PLACE
PARCEL "1" (0.026 ACRE') TO BE COMBINED WITH
TAX t~ 130-0525, PROPERTY OF' JANES L WOLTZ
PARCEL '2' (O.006 ACRE) TO BE COMBINED WITH
TAX ~/ 150-0524, PROPERTY GE
CAROLYN SUE ROBERT'SON DALTON
ROANOKE, VIRGINIA
TAX I~ 150--o,5223 { I SCALE: 1'- ,,4~'
IN.B.G-174A DRAWN L~147{~mmm~-TIBII{~[S T. ~. l'4l~{~ & SON
· ' DAP m {N~NERS ~'1~ ~ I DA"~: MAR, 4. ,1997
ICALC. CHK O ~ *mumva:'.v~a ~ ~ ~ez ae D- 46.515
ICLOS~*; LRD [ -- ~gANNg~I ~ ~ ~ W.O.: 97-~g6
Mary F. Parker, CMCIAAE
city Clerk
CITY OF ROANOKE
Office of the City Clerk
8andre H. Eakin
Deputy City C~erk
June 5, 1997
File #514
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of Ordinance No. 33412-060297, for recordation in your office,
permanently vacating, discontinuing and closing an alley located at the rear of 1506
Franklin Road, S. W., and parallel to the rear of 312 Woods Avenue, described as Official
Tax Nos. 1031204 and 1031203, respectively. The abovereferenced measure was
adopted by the Council of the City of Roanoke on first reading on Monday, May 19, 1997,
also adopted by the Council on second reading on Monday, June 2, 1997, and will be in
full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Mr. Andrew W. Hull, c/o Mr. Terry L. Vandelinde, 1502 Franklin Road, S. W.,
Roanoke, Virginia 24016
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File #514
Mr. Andrew W. Hull
cio Mr. Terry L. Vandeiinde
1502 Franklin Road, S. W.
Roanoke, Virginia 24016
Dear Mr. Hull:
I am enclosing copy of Ordinance No. 33412-060297 permanently vacating, discontinuing
and closing an alley located at the rear of 1506 Franklin Road, S. W., and parallel to the
rear of 312 Woods Avenue, described as Official Tax Nos. 1031204 and 1031203,
respectively. The abovereferenced measure was adopted by the Council of the City of
Roanoke on first reading on Monday, May 19, 1997, also adopted by the Council on
second reading on Monday, June 2, 1997, and will be in full force and effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:sm
Enc.
Mr. Andrew W. Hull
June 5, 1997
Page 2
pc:
Ms. Nellie D. Leonard, 1914 Greenwood Road, S. W., Roanoke, Virginia 24015
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marries, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 1997.
No. 33412-060297.
AN ORDINANCE permanently vacating,
certain public right-of-way in the City of Roanoke,
are more particularly described hereinafter.
discontinuing and closing
Virginia, as
WHEREAS, Andrew W. Hull filed an application to the Council of
the City of Roanoke, Virginia, in accordance with law, requesting
the Council to permanently vacate, discontinue and close the public
right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper
notice to all concerned as required by S30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the
City Council on May 19, 1997, after due and timely notice thereof
as required by S30-14, Code of the City of Roanoke (1979), as
amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land
proprietors affected by the requested closing of the subject public
right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that
no inconvenience will result to any individual or to the public
from permanently vacating, discontinuing and closing said public
right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, that the public right-of-way situate in the City
of Roanoke, Virginia, and more particularly described as follows:
An alley located to the rear of property located at 1506
Franklin Road, S.W., bearing Official Tax No. 1031204,
and parallel to the rear of property located at 312 Woods
Avenue, S.W., bearing Official Tax No. 1031203,
be, and is hereby permanently vacated, discontinued and closed, and
that all right and interest of the public in and to the same be,
and hereby is, released insofar as the Council of the City of
Roanoke is empowered so to do with respect to the closed portion of
the right-of-way, reserving however, to the City of Roanoke and any
public utility, including, specifically, without limitation,
providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water
mains, television cable, electric wires, gas lines, telephone
lines, and related facilities that may now be located in or across
said public right-of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other
encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or other
utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the closure of the above-described
right-of-way is conditioned upon applicant's submitting to the
City, receiving approval of, and recording a subdivision plat,
providing for the disposition of the land within the right-of-way,
to be vacated, in a manner consistent with the requirements of
2
Chapter 31, Subdivision, of the City Code, and providing for the
retention of appropriate easements, together with the right of
public passage over the same, for the purpose of construction,
repair and general maintenance of any and all utilities that may
exist within said right-of-way; and in the event these conditions
have not been met and the said plat has not ~en recorded in the
Office of the Clerk of Circuit Court within twelve (12) months from
the effective date of
null and void with
necessary.
this ordinance, this ordinance shall become
no further action by City Council being
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "permanently vacated" on said public right-of-way
on all maps and plats on file in his office on which said right-of-
way is shown, referring to the book and page of ordinances and
resolutions of the Council of the City of Roanoke, Virginia,
wherein this ordinance shall be spread.
BE IT FINALLY ORDAINED that the Clerk of the Council deliver
to the Clerk of the Circuit Court of the City of Roanoke, Virginia,
a certified copy of this ordinance for recordation in the Deed
Books of said Clerk's Office, indexing the same in the name of the
City of Roanoke, Virginia, as Grantor, and in the name of Andrew W.
Hull, and the names of any
request, as Grantees.
other parties in interest who may so
ATTEST:
City Clerk.
Roanoke City Planning Commission
May 19, 1997
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Andrew W. Hull that an alley located to the rear of property
located at 1506 Franklin Road, S.W. (Official Tax No. 1031204), and
parallel to the rear of property at 312 Woods Avenue, S.W. (1031203),
be permanently vacated, discontinued and closed.
I. Background:
An
Alley as requested for closure, located at the rear of 1506 Franklin Road, S.W.,
is an undeveloped (paper) alley right-of-way (see attached Map A).
Bo
Section of platted but undeveloped alley right-of-way is shown on the City's
official appraisal map sheet no. 103, as being 10' wide and 49.73' in length.
Co
Provenies abutting the subject section of alley and the owners of said properties
are shown on Map A as attached to this report and identified as follows:
Tax Parcel Nos. 1031202 and 1031204 - owner, A. W. Hull (applicant)
Tax Parcel No. 1031203 - owner, Nellie D. Leonard
II. Current Situation:
An
Aonlication was reviewed by the Planning Comission at its regular meeting of
April 2, 1997.
Alley section as requested for closure has remained undeveloped for many years.
City has no current or future plans to open or utilize this alley for any purpose.
Aoolicant desires to use the land within the alley right-of-way as an adjunct to his
yard and property.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
HI. Issues:
IV.
B.
C.
D.
E.
F.
Neighborhood impact.
Traffic impact.
Utilities within the public right-of-way.
Creation of a dead-end alley.
Land use.
Relationship to the comprehensive plan.
Alternatives:
A. A~orove the applicant's request to vacate, discontinue and close the described
section of undeveloped alley right-of-way subject to certain conditions outlined
in Section V. of this report.
i. Neighborhood impact:
a. Alley section is and has been in an undeveloped state for many
years.
b. Closure and vacation of the subject alley will have no impact on
existing conditions in the immediate area.
2. Traffic impact: Closure and vacation of the subject alley will have no
impact on traffic or traffic needs in the area.
3. Utilities within the public right-of-way:
ao
Creation of a dead-end alley:
end alley.
5. Land use:
City has no known utilities within the alley right-of-way.
Correspondence received by staff indicates that there are no private
utilities within the alley right-of-way.
Closure and vacation will not create a dead-
Members of Council
Page 3
Land within this undeveloped alley right-of-way has remained idle
and unproductive for many years.
bo
Closure and vacation will return the land to City tax rolls and
relieve the City of maintenance and liability obligations.
Relationshin to the comorehensive plan: Closure and vacation of the
subject undeveloped alley would be consistent with the intent of the
comprehensive plan that available land be used in the most appropriate
manner.
B. Deny the applicant's request.
1. Neighborhood impact would not be an issue.
2. Traffic impact would not be an issue.
3. Utilities within the public right-of-way would not be an issue.
4. Creation of a dead-end alley would not be an issue.
Land use. Land within the alley right-of-way would remain in an idle and
unproductive state.
Relationship to the comprehensive plan. Denial of the request would be
inconsistent with the intent of the comprehensive plan.
V. Recommendation:
Planning Commission. by a vote of 5-0 (Mr. Hill absent), recommends that City Council
approve the applicant's request to vacate, discontinue and close the described alley,
subject to the following conditions:
The applicant shall submit to the City for its review and approval, receive
approval of, and record in the office of the Roanoke City Circuit Court, a
subdivision plat, with said plat providing thereon for the following:
Combining all properties which would otherwise be landlocked by the
requested closure, or otherwise disposing of the land within the right-of-
way to be vacated in a manner consistent with the law.
o
The retention of appropriate easements, together with the right of public
passage over the same, for surface and subsurface installation and
Members of Council
Page 4
maintenance of any and all existing utilities that may be located within the
right-of-way.
Bo
If the above conditions have not been met within a period of twelve months from
the date of the adoption of the ordinance providing for the closure of the subject
fight-of-way, then said ordinance shall be null and void with no further action by
City Council being necessary.
JRM/ERT/mf
attachment
cc: Assistant City Attorney
Petitioner's Attorney
Respectfully submitted,
Gilbert E. Butler, Temporary Chairman
Roanoke City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Application of ~
for vacation of alley
APPLICATION FOR VACATING.
DISCONTINUING AND CLOSING
OF ALLEY
MEMBERS OF COUNCIL:
Andrew W. Hull applies to have the alley in the rear yard of ! 506 Franklin Road, in the
City of Roanoke, Vir~nia, permanently vacated, discontinued and dosed, pursuant to Virginia
code Section 15.1-364 and Section 30-14, Code of the City of Roanoke, (1979) as amended.
This alley is more particularly described on the plat attached and as follows:
AHey in rear yard of 1506 Franklin Road and adjacent to rear yard of 312 Woods Ave.
Andrew W. Hull states that the grounds for this application are as follows:
(1) The property to be vacated is pregnantly being used as a grassy yard.
(2) The applicant desires to use the property being vacated as a grassy yard.
Wherefore, Andrew W. Hull respectfully requests that the above described alley be vacated by
the Council of the City of Roanoke, Virginia, in accordance with V'~rginia Code Section 15.1-364
and Section 30-14, Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
Andrew W. HuH
February 21, 1997
Plat Map ]
./
Ad Number: 50149716
Publisher's Fee: $121.60
CITY OF ROANOKE
ROOM 456, MUNICIPAL BUIL
215 CHURCH AVENUE, S. W.
ROANOKE, VA 24011
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
05/01/97 FULL RUN - Thursday
05/08/97 FULL RUN - Thursday
Witness, this 12th day of May 1997
Authorized Signature
THE ROANOKE TIMES
Ad Number: ~ / ~ 77~
Publisher's Fee: $ ,/~-~/. ~
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
1031203
Witness, this /~ day of
/ ·
Authorized Signature
, Classified Sales Manager
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, May 19, 1997, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following
public right-of-way:
An alley located to the rear of property located at 1506
Franklin Road, S.W., bearing Official Tax No. 1031204,
and parallel to the rear of property located at 312 Woods
Avenue, S.W., bearing Official Tax No. 1031203.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this __~day of ~)ril , 1997.
Mary F. Parker, City Clerk.
Publish in the ~, once on Thursday, May 1, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Publish in the Roanoke Times. once on Thursday, May 1, 1997, and once on Thursday,
May 8, 1997.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE STREET AND ALLEY CLOSURE REQUEST OF:
Andrew W. Hull, alley located parallel to rear of 312 Woods)
Avenue, S.W., and to rear of 1506 Franklin Road, S.W. ) AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 24th day of February, 1997, notices of a public hearing to be held on
the 5th day of March, 1997, on the closures captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel
1031203
Owner's Name
Mailin~ Address
Nellie Delaney Leonard
1914 Greenwood Road, SW
Roanoke, VA 24015
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 24th day of March, 1997
Public
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: 1540) 853-2541
Fax: (540) 853-1145
April 28, 1997
File ft~514
SANDRA H. EAKIN
Deputy City Clerk
Mr. Andrew W. Hull
c/o Mr. Terry L. Vandelinde
1502 Franklin Road, S. W.
Roanoke, Virginia 24016
Dear Mr. Hull:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on
Monday, May 19, 1997, at 7:00 p.m., oras soon thereafter as the matter may be heard, on
your request that an alley located at the rear of 1506 Franklin Road, S. W., and parallel
to the rear of 312 Woods Avenue, described as Official Tax Nos. 1031204 and 1031203,
respectively, be vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission with regard to the matter. Please review the
documents and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 853-2431. Questions with regard to the Planning Commission report should
be directed to John R. Marlles, Chief of Planning and Community Development, at
853-23~.~..
It will be necessary for you, or your representative, to be preeent at the May 19
public hearing. Failure to appear could result In a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Eno.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 28, 1997
File fk514
SANDRA H. EAKIN
Deputy City Cl~rk
Mr. Andrew W. Hull
c/o Mr. Terry L. Vandelinde
1502 Franklin Road, S. W.
Roanoke, Virginia 24016
Dear Mr. Hull:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on
Monday, May 19, 1997, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
your request that an alley located at the rear of 1506 Franklin Road, S. W., and parallel
to the rear of 312 Woods Avenue, described as Official Tax Nos. 1031204 and 1031203,
respectively, be vacated, discontinued and closed.
The City Planning Commission has recommended approval of the request, subject to the
following conditions:
A. The applicant shall submit to the City for review and approval, and
recordation in the Office of the Roanoke City Circuit Court, a subdivision plat
providing for the following:
Combining all properties which would otherwise be
landlocked by the requested closure, or otherwise
disposing of the land within the right-of-way to be
vacated in a manner consistent with law.
The retention of appropriate easements, together with
the right of public passage over same, for surface and
subsurface installation and maintenance of any and all
existing utilities that may be located within the right-of-
way.
Bo
If the above conditions have not been mat within a period of 12 months from
the date of adoption of the ordinance providing for the closure of the subject
right-of-way, said ordinance shall be null and void with no further action by
City Council being necessary.
Mr. Andrew W. Hull
April 28, 1997
Page 2
If you have questions with regard to the City Planning Commission report, please contact
John R. Marlles, Chief of Planning and Community Development, at 853-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Ms. Nellie D. Leonard, 1914 Greenwood Road, S. W., Roanoke, Virginia 24015
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, April 2, 1997,
at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S.W., in order to consider the following:
Request from Andrew W. Hull that an alley located to the rear of property located at 1506 Franklin
Road, S.W. (Official Tax No. 1031204), and parallel to the rear of property at 312 Woods Avenue,
S.W. (1031203), be permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning and Community
Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, March 18, 1997 and Tuesday, March 25, 1997
Please bill and send affidavit to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 17, 1997
File #514
John R. Marlles, Agent
City Planning Commission
Roanoke, Virginia
Dear Mr. Marlles:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; '
fees therefor, of the Code of the City of Roanoke (1979), as amended, I am attaching
copy of an application from Andrew W. Hull requesting that an alley located at the
rear of 1506 Franklin Road and adjacent to the rear of 312 Woods Avenue, S. W.,
be vacated, discontinued and closed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. Andrew W. Hull, c/o Mr. Terry L. Vandelinde, 1502 Franklin Road,
S. W., Roanoke, Virginia 24016
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
INRE:
Application of ~
for vacation of alley
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
MEMBERS OF COUNCIL:
Andrew W. Hull applies to have the alley in the rear yard of 1506 Franklin Road, in the
City of Roanoke, Virginia, permanently vacated, discominued and closed, pursuant to Virginia
code Section 15.1-364 and Section 30-14, Code of the City of Roanoke, (1979) as amended.
This alley is more particularly described on the plat attached and as follows:
Alley in rear yard of 1506 Franklin Road and adjacem to rear yard of 312 Woods Ave.
Andrew W. Hull states that the grounds for this application are as follows:
(1) The property to be vacated is presently being used as a grassy yard.
(2) The applicant desires to use the property being vacated as a grassy yard.
Wherefore, Andrew W. Hull respectfully requests that the above described alley be vacated by
the Council oftbe City of Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364
and Section 30-14, Code of the City of Roanoke (1979), as amended.
Respectfully submitted,
. /,'
Andrew W. Hull
Febmary 21,1997
. -¢,,~'¢, ~o. ~
I OB YZ.O'Z-
mAY, ~0,
Plat Map ]
WA L ,'
February 21, 1997
Council of Roanoke City
Roanoke City, Virginia
Members of Council,
Please see enclosed my petition to have the alley vacated in the rear yard of 1506 Franklin Road.
The alley in question is presently being used as a grassy yard, and I desire that it continue to be
used for that purpose. We do not intend to change the use of the area mentioned.
I respectfully request that my petition be considered.
?
Sin~er~!y, ~ /f . ~/ , ~
Andrew W. Hull
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File ~t51
Mr. and Mrs. Conrad H. Daum, Trustees
The Daum Charitable Remainder Unitrust
3005 Bumleigh Road, S. W.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Daum:
I am enclosing copy of Ordinance No. 33413-060297 rezoning a tract of land located at
1928 Maiden Lane, S. W., described as a portion of Lots 1 - 3, inclusive, Block 4,
Keystone Place, Official Tax No. 1331205, from RM-2, Residential Multi-family, Medium
Density District, to C-1, Office District. The abovereferenced measure was adopted by the
Council of the City of Roanoke on first reading on Monday, May 19, 1997, also adopted
by the Council on second reading on Monday, June 2, 1997, and will be in full force and
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
Mr. and Mm. Conrad H. Daum
June 5,1997
Page 2
pc:
Ms. Mary Dillon and Ms. Frances C. Dillon, 2401 Avenham Avenue, S. W.,
Roanoke, Virginia 24014
Roanoke County Farm Bureau, 1422 Grandin Road, S. W., Roanoke, Virginia
24015
Shelton Hall Properties, Inc., c/o Dallas Shelton, 1514 Grandin Road, S. W.,
Roanoke, Virginia 24015
Grandin Properties, LC., P. O. Box 3220, Roanoke, Virginia 24015
Mr. Steven E. Owen, 1921 Maiden Lane, S. W., Roanoke, Virginia 24015
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations '
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of June, 1997.
No. 33413-060297.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 133, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City.
WHEREAS, Daum Charitable Remainder Unitrust, has made
application to the Council of the City of Roanoke to have the
hereinafter described property rezoned from RM-2, Residential
Multifamily District, to C-l, Office District; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by §36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on May 19, 1997, after due and timely
notice thereof as required by S36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 133 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
That certain tract of land located at 1928 Maiden Lane, S.W.,
being Part of Lots 1-3, Block 4, Keystone Place, and designated on
Sheet No. 133 of the Sectional 1976 Zone Map, City of Roanoke, as
Official Tax No. 1331205, be, and is hereby rezoned from RM-2,
Residential Multifamily District, to C-1, Office District, pursuant
to the Petition filed in the Office of the City Clerk on February
5, 1997, subject to any changes required by the City during site
plan review, and that Sheet No.
this respect.
133 of the Zone Map be changed in
ATTEST:
City Clerk.
Roanoke City Planning Commission
May l9, 1997
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Daum Charitable Remainder Unitrust that property located
at 1928 Maiden Lane, S. W., designated as Official Tax No. 1331205, be
rezoned from RM-2, Residential Multifamily, to C-1, Office District.
I. Background:
Petitioner is also requestim, an amendment to the Citv Zoning Ordinance to allow
properties less than two acres adjacent to a CN, Neighborhood Commercial
District, to be considered for zoning to C-l, Office District. Planning
Commission recommended approval of the request advising that it was
reasonable, consistent with the Comprehensive Plan, and that any future rezoning
would be considered on its own merits. There was no objection to the proposed
amendment.
B. Action by City Council on the amendment is expected on April 21, 1997.
Planning Commission public hearim, on the rezoning request was held on 4/2/97.
Ms. Mary Dillon, 1922 Maiden Lane, S.W., expressed concern with potential
commercial uses such as a medical office or beauty shop which has a lot of traffic
and may need substantial parking. She advised that street parking is already a
problem. Planning staffadvised that prior to any use of the building for a
commercial purpose, city standards for off street parking for that use would have
to be met on the property. Staffalso advised that beauty shops were permitted
only by special exception and a public hearing must be held and adjacent property
owners notified. The Plannine Commission recommended approval of the
rezonine request by a vote of 3-1 (Mr. Chrisman, Mr. Butler, and Mrs. Coles
voting in favor of the request and Mrs. Duerk voting in opposition to the request).
II. Current Situation:
A. Petition to rezone nroperty from RM-2 t0 C-1 was filed on 2/5/97.
B. Purpose of the petition is to permit the existin~ residence to be used for an office
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
commercial use because of various environmental and business conditions
affecting the property.
Property is located between a public alley and a private alley that serves
commemial development fronting on Grandin Road.
Petitioner desires to sell the renovated buildimt for office or a combination
home/office use. The property has been on the market for some time for
residential purposes and has not sold because of the private alley access and its
relation to adjacent businesses.
IH. Issues:
Zonin~ of the subject property is RM-2, Residential Multi-family District.
Adjacent zoning is CN, Neighborhood Commercial District. C-l, Office District
zoning is located across Grandin Road.
Land use of the nroperty is currently a vacant residential building The property
is in close proximity to other commercial businesses and is located between a
public alley and a private alley that services adjacent commercial businesses on
Grandin Road. Also, a commercial building is located across Maiden Lane.
Parkin~ and access to the property is available from both the public and the
private alley. Additional parking can be accommodated in the rear of the
property. On street parking is limited.
D. Utilities are available.
Neighborhood or~,anization is the Ralei~,h Court Civic League They have been
notified of the rezoning request and have been in communication with the
petitioner regarding this request.
F. Comprehensive Plan recommends:
1. Neighborhood character and environmental quality be protected.
Commercial development is carefully evaluated to ensure minimal conflict
with residential areas to promote good land use.
IV. Alternatives:
A. City Council approve the rezoning request.
Members of Council
Page 3
Zoning is changed to C-1 which allows property to be used for either
residential or office district uses. Zoning is consistent with other business
uses in the area and would be less intensive than extending the adjacent
CN, Neighborhood Commercial District.
Land use options are expanded to those permitted in the C-l, Office
District.
Parking and access can be accommodated on the property_. Commercial
use of the building will be more consistent with adjacent business use of
the private alley.
4. Utilities are available.
Neighborhood orr, anization has not officially comment~,0 on the proposed
rezoning request. However, the petitioner advised at the Planning
Commission meeting that the Civic League had endorsed the request at
their last meeting.
6. Comnrehensive Plan is followed.
B. City Council deny the rezoning request.
1. Z nin r rain RM-2.
Land use is limited to those permitted within the RM-2, Residential Multi-
family District. Adjacent commercial land uses still are an issue.
Parking and access is still a concern for residential users of the property
given the shared commercial access.
4. Utilities are not an issue.
Neighborhood issues relating to adjacent commercial and residential uses
are unresolved.
6. Comprehensive Plan could be followed.
V. Recommendation:
Planning Commission recommended that Citv Council approve the rezoning request by a
vote of 4-1 (Messrs. Chrisman, Butler, and Manetta and Mrs. Coles voting in favor of
the request, and Mrs. Duerk voting in opposition to the request). The subject property is
Members of Council
Page 4
directly adjacent to and affected by businesses on Grandin Road. The proposed rezoning
to C-l, Office District, will enable the property to be used for residential, as well as low
intensity commercial uses, that can be complimentmy to the business district and the
neighborhood. Parking requirements for a commercial user would have to be met on the
property.
Respectfully submitted,
Gilbert E. Butler, Temporary Chairman
Roanoke City Planning Commission
JRM:ESL
attachment
cc: Assistant City Attorney
Petitioner
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
The rezoning of a tract of land at 1928 Maiden Lane SW designated as
Official City Tax Map # 1331205 and described as Pan or'Lots 1-3, Block
4, Keystone Place from RM-2 (Residential Medium Density) to C- 1 (Office
District)
BEGINNING at a point on Maiden Lane (formerly Otterview Ave.),
130 (sometimes erroneously referred to as Lot 120) feet from the
intersection of the east side of Grandin Road and the south side of
Maiden Lane; thence with the south side of Maiden Lane, S. 87
56' E. 55 ff. to a point on same at the east side of an alley; thence
with said alley, S. 25 11' W. 170.09 ft. to a point on there line of the
Raleigh Court Corp.; thence without he same, N. 87 56' W. 55 ft. to
s point; thence N. 25 11' E. 170.09 ft. to Maiden Lane, the PLACE
OF BEGINNING, and being a corrected des=iption of the eastern
portion of Lots Nos. 1,2, and 3, according to the map of Keystone
Place, Incq and there is also hereby conveyed all right, title and
interest of the grantor to ascertain 10 foot wide strip sometimes
referred to as 10 foot wide private alley, which strip runs parallel to
the westerly boundary line of the herein conveyed property.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioner, THE DAUM CI-IAR]TARLE REMAINDER UN/TRUST, owns
land in the City of Roanoke containing one acre, more or less, located 1928 Maiden Lane
SW Tax Map # 1331205. Said tract is currently zoned RM-2 (Residential). A map of the
property to be re. zoned is attached as Exhibit A and E3du~oit
Pursuant to Section 36.1-690, Code oftbe City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned ~'om RM-2 (Residential
Multi-family Medium Density) District to C-l(Commercial Office) District.
The Petitioner believes the rezoning of the said tract ofland will further the intent
and purposes of the City's Zoning Ordinance and its Comprehensive Plan. The rezoning
will enhance the neighborhood by utilizin~ the property to its highest potential for
commercial office or commercial residence which is more complementary to the existing
business environment and the neighborhood. The site will become more valuable because
the physical appearances are more attributable and desirable to a business environment.
Attached as Exhibit C are the names, addresses and tax numbers of'the owner or
owners of all lots or property immediately adjacen~ to immediately across a stree~ or road
fi.om the property to be rezoned.
WHEREFORE, the Petitioner requests that the above described tract be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
Respectfully submitied this fifth day of February 1997.
Respectfully submi~ed,
TRUSTEES:
Com'ad H. Daum
MAP OF Si!KIECT PROPERTV:
ADJOINING PROPERTY OWNER LIST
1330806
1331201
131204
1331206
1331212
1331213
O~rner's Name and Mailing Address
ROANOKE COUNTY FARM BUREAU
1422 Grandin Rd. SW
WESTWIND PROPERTIES
edo SHAFt;ER BUILDING
PO Box 21069 24018
SHELTON HALL PROPERTIES INC
c/o DALLAS SHELTON
1514 Cn'andin Rd. SW
MARY C. & FRANCES C. DILLON
2401 Avenham Ave. SW 24014
(1922 Maiden Lane SW)
CONRAD & BEVERLY DAUM
3005 Burnleigh Rd. SW 24014
(1929-1931 Bluemont Ave. 24015)
CONRAD & BEVERLY DAUM
3005 Burnleigh Rd. SW 24014
(1925-1927 Bluemont Ave. 24015)
EXHIBIT B
Adjacent Properties
~11~; Road
Subject Property
,perry
Intal Property
Bluemont A venue
Subjecf
Property
1928
Maiden Lane
* 1939 easement granted use by all surrounding properties
Ad Number: 50149724
Publisher's Fee: $115.20
CITY OF ROANOKE
ROOM 456, MUNICIPAL BUIL
215 CHURCH AVENUE, So W.
ROANOKE, VA 24011
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
05/01/97 FULL RUN - Thursday
05/08/97 FULL RUN - Thursday
Witness, this 12th day of May 1997
Authorized Signature
NOTICE OF PUBUC HEARING
TO WHOM IT MAY CONCERN:
Pulsuant to the provisions of
THE ROANOKE TIMES
Ad Number: 5"c~/ ~/~ 70-~
Publisher's Fee:
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
Witness, this
day of /'T~y , ~7
Authorized Signature
Classified Sales Manager
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke 1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, May 19, 1997,
at 7:00 p.m., in the Council Chamber in the Municipal Building, 215
Church Avenue, $.W., on the question of rezoning from RM-2,
Residential Multifamily District, to C-l, Office District, the
following property:
That certain tract of land located at 1928 Maiden Lane,
S.W., being Part of Lots 1-3, Block 4, Keystone Place,
and bearing Official Tax No. 1331205.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 29th day of April , 1997.
Mary F. Parker, City Clerk.
Publish in the J~, once on Thursday, May 1, 1997,
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Mr. and Mrs. Conrad H. Daum, Trustees
The Daum Charitable Remainder Unitrust
3005 Burnleigh Road, S. W.
Roanoke, Virginia 24014
Publish in the ~, once on Thursday, May 1, 1997, and once on Thursday,
May 8, 1997.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Mr. and Mrs. Conrad H. Daum, Trustees
The Daum Charitable Remainder Unitrust
3005 Burnleigh Road, S. W.
Roanoke, Virginia 24014
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)$53-1145
SANDRA H. EAKIN
Deput> Git5 C[c~t,
April 28, 1997
File #51
Mr. and Mrs. Conrad H. Daum, Trustees
The Daum Charitable Remainder Unitrust
3005 Burnleigh Road, S. W.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Daum:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on
Monday, May 19, 1997, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
your request that a tract of land located at 1928 Maiden Lane, S. W., described as a
portion of Lots I - 3, inclusive, Block 4, Keystone Place, Official Tax No. 1331205, be
rezoned from RM-2, Residential Multi-family, Medium Density District, to C-1, Office
District.
The City Planning Commission has recommended approval of the request inasmuch as
the proposed rezoning to C-1, Office District, will enable the property to be used for
residential as well as Iow intensity commercial uses that can be complimentary to the
business district and the neighborhood. Parking requirements for a commercial user would
have to be met on the property.
If you have questions with regard to the City Planning Commission report, please contact
John R. Marllas, Chief of Planning and Community Development, at 853-23~..
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Mr. and Mrs. Conrad H. Daum
April 28, 1997
Page 2
Ms. Mary Dillon and Ms. Frances C. Dillon, 2401 Avenham Avenue, S. W.,
Roanoke, Virginia 24014
Roanoke County Farm Bureau, 1422 Grandin Road, S. W., Roanoke, Virginia
24015
Shelton Hall Properties, Inc., c/o Dallas Shelton, 1514 Grandin Road, S. W.,
Roanoke, Virginia 24015
Grandin Properties, L.C., P. O. Box 3220, Roanoke, Virginia 24015
Mr. Steven E. Owen, 1921 Maiden Lane, S. W., Roanoke, Virginia 24015
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 28, 1997
SANDRA H. EAKIN
Deputs, City Clerk
File ff.51
Mr. and Mrs. Conrad H. Daum, Trustees
The Daum Charitable Remainder Unitrust
3005 Burnleigh Road, S. W.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Daum:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing to be held on
Monday, May 19, 1997, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
your request that a tract of land located at 1928 Maiden Lane, S. W., described as a
portion of Lots 1 - 3, inclusive, Block 4, Keystone Place, Official Tax No. 1331205, be
rezoned from RM-2, Residential Multi-family, Medium Density District, to C-1, Office
District.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission with regard to the request for rezoning.
Please review the documents and if you have questions, you may contact Steven J. Talevi,
Assistant City Attorney, at 853-2431. Questions with regard to the Planning Commission
report should be directed to John R. Marlles, Chief of Planning and Community
Development, at 853-2344.
It will be neceesary for you, or your representative, to be present at the May 19
public hearing. Failure to appear could result in a deferral of the request for
rezoning until a later date.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, April 2, 1997,
at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S.W., in order to consider the following:
Request from Daum Charitable Remainder Unitrust that property located at 1928 Maiden Lane,
S.W., designated as Official Tax No. 1331205, be rezoned from RM-2, Residential Multifamily,
Medium Density District to C-I, Office District.
A copy of said application is available for review in the Department of Planning and Community
Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secreta~
Roanoke City Planning Commission
Please print in newspaper on Tuesday, March 18, 1997 and Tuesday, March 25, 1997
Please bill and send affidavit to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
TO THE CITY CLERK ~OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
Daum Request at 1928 Maiden Lane, S.W., Official Tax No.
1331205 from RM-2 to C-1
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
)
)AFFIDAVIT
The affiant, Martha Pace Franklin, first being duly sworn, states that' she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of
V'trginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 24th day of March, 1997, notices of a public hearing to be held on the
2nd day of April, 1997, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
1331201
1331204
1331206
1330806
1330810
Owner's Name
Grandin Properties, LC
Shelton Hall Properties, Inc.
c/o Dallas Shelton
Mary and Frances Dillon
Roanoke County Farm Bureau
Steven E. Owen
Vlartha Pace Franklin
Mailing Address
P. O. Box 3220
Roanoke, VA 24015
1514 Grandin Road, SW
Roanoke, VA 24015
2401 Avenham Avenue, SW
Roanoke, VA 24014
1422 Grandin Road, SW
Roanoke, VA 24015
1921 Maiden Lane, SW
Roanoke, VA 24015
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 24th day of March, 1997
otary Public 627{ ~
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 10, 1997
File ~1
John R. Madles, Agent
City Planning Commission
Roanoke, Virginia
Dear Mr. Madles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am
attaching copy of a petition from The Deum Chaffiatale Remainder Unitrust requesting that a tract
of land located at 1928 Maiden Lane, S. W., describe<t a~ a portion of Lots 1 - 3, Block 4, Keystone
Park, Official Tax No. 1331205, be rezoned from RM-2, Residential Mulffamily, Medium Density
District, to C-1, Office District.
Sincerely,
Mary F. Parl~, CMC2AAE
City Clerk
MFP:sm
Eric.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. and Mrs. Conrad H. Deum, Trustees, The Oaum Charitable Remainder Unitrust,
3005 Bumleigh Road, $. W., Roanoke, Virginia 24014
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE: VIRGINIA
The rezoning of a tract of land at 1928 Maiden Lane SW designated as
Official City Tax Map # 1331205 and described as Part of Lots 1-3, Block
4, Keystone Place from RM-2 (Residential Medium Density) to C- 1 (Office
District)
BEGINNING at a point on Maiden Lane (formerly Otterview Ave.),
130 (sometimes erroneously referred to as Lot 120) feet from the
intersection of the east side of Grandin Road and the south side of
Maiden Lane; thence with the south side of Maiden Lane, S. 87
56' E. 55 ft. to a point on same at the east side of an alley; thence
with said alley, S. 25 11' W. 170.09 ft. to a point on there line of the
Raleigh Court Corp.; thence without he same, N. 87 56' W. 55 ft. to
a point; thence N. 25 11' E. 170.09 ft. to Maiden Lane, the PLACE
OF BEGINNING, and being a corrected description of the eastern
portion of Lots Nos. 1,2, and 3, according to the map of Keystone
Place, Inc.; and there is also hereby conveyed all right, title and
interest of the grantor to ascertain 10 foot wide strip sometimes
referred to as 10 foot wide private alley, which strip runs parallel to
the westerly boundary line of the herein conveyed property.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioner, THE DAUM CHARITABLE REMAINDER UNITRUST, owns
land in the City of Roanoke containing one acre, more or less, located 1928 Maiden Lane
SW Tax Map # 1331205. Said tract is currently zoned RM-2 (Residential). A map of the
property to be rezoned is attached as Exhibit A and Exhibit B_.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned from RM-2 (Residential
Multi-family Medium Density) District to C-1 (Commercial Office) District.
The Petitioner believes the rezoning of the said tract of land will further the intent
and purposes of the City's Zoning Ordinance and its Comprehensive Plan. The rezoning
will enhance the neighborhood by utilizing the property to its highest potential for
commercial office or commercial residence which is more complementary to the existing
business environment and the neighborhood. The site will become more valuable because
the physical appearances are more attributable and desirable to a business environment.
Attached as Exhibit .C: are the names, addresses and tax numbers of the owner or
owners of all lots or property immediately adjacent to immediately across a street or road
from the property to be rezoned.
WHEREFORE, the Petitioner requests that the above described tract be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
Respectfully submitted this fifth day of February 1997.
Respectfully submitted,
By: DAUM CHARITABLE REMAINDER UNITRUST
TRUSTEES:
Conrad H. Daum
- verly B. O?m--
MAP OF SUBJECT PROPERTY:
ADJOINING PROPERTY OWNER LIST
1330806
1331201
131204
1331206
1331212
1331213
Owner's Name and Mailing Address
ROANOKE COUNTY FARM BUREAU
1422 Grandin Rd. SW
WESTWIND PROPERTIES
c/o SHAFFER BUILDING
PO Box 21069 24018
SHELTON HALL PROPERTIES INC
c/o DALLAS SHELTON
1514 Grandin Rd. SW
MARY C. & FRANCES C. DILLON
2401 Avenham Ave. SW 24014
(! 922 Maiden Lane SW)
CONRAD & BEVERLY DAUM
3005 Burnleigh Rd. SW 24014
(1929-1931 Bluemont Ave. 24015)
CONRAD & BEVERLy DAUM
3005 Burnleigh Rd. SW 24014
(1925-1927 Bluemont Ave. 24015)
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-tl45
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File ~367
Carolyn S. Ross, Clerk
Vinton Town Council
P. O. Box 338
Vinton, Virginia 24179
Dear Ms. Ross:
I am enclosing copy of Resolution No. 33428-060297 memorializing the late Joseph L.
Bush, Jr. The Members of the Roanoke City Council and the citizens of the City of
Roanoke extend their deepest regrets at the passing of the Honorable Joseph L. Bush,
Member of the Vinton Town Council. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S,W. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1997
File #367
Ms. Connie M. Bush
855 E. Washington Avenue
Vinton, Virginia 24179
Dear Ms. Bush:
I am enclosing copy of Resolution No. 33428-060297 memorializing the late Joseph L.
Bush, Jr. The Members of the Roanoke City Council and the citizens of the City of
Roanoke extend their deepest regrets at the passing of the Honorable Joseph L. Bush,
Member of the Vinton Town Council. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 2, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF TH~ CITY OF ROANOKE, VIRGINIA
The 2nd day of June, 1997.
No. 33428-060297.
A RESOLUTION memorializing the late Joseph L. Bush, ,Ir.
WHEREAS, the members of this Council have learned, with sorrow, of the passing on t4ay
23, 1997, of Joseph L. Bush, Jr., member of the Vinton Town Council;
I~rrIEREAS, Mr. Bush, a lTmton native, earned a Bachelor of S~ien~ Degree in Accounting
and a Master of Science Degree in Business Administration from Radford University;
WHEREAS, prior to his return to his hometown in 1991, Mr. Bush served as Executive
Director of The Sodety for Advancement of Man~ement, Inc., an international, not-for-profit,
membership management education association in Ohio;
WHEREAS, Mr. Bush, a Certified Public Accountant licensed to practice in Ohio and
V'wginia, taught classes at Radford University, University of Cincinnati, Roanoke College, V'~inia
Western Community College and Hollins College;
WHEREAS, Mr. Bush was past member of the Board ofDirectors of IVfdl Mountain Theater,
past President of V'mton Dogwood Festival, past President of the V'mton Host Lions Club, and a
former Vice-Mayor of the Town of V'mton; and
WHEREAS, Mr. Bush was an outstand~ civic leader in the Town of Vinton and a dedicated
public servant whose expertise with finance and computers was extremely benefidal to the Town of
Vinton, and this Council desires to take spedal note of his passing and to pay its respects to the
memory of this former V'mton Town Council member;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Council adopts this means of recording its deepest regrets at the passing of
The Honorable Joseph L. Bush, Jr., member of Vinton Town Council, and ex~ends to his wife and
other family members the sympathy of this Council and that of the citizens of the City of Roanoke.
2. The Clerk is directed to forward an attested copy of this resolution to Connie M.
Bush, surviving spouse, and t:~ the Clerk of the Vinton Town Council.
ATTEST:
CityClerk.
Mary F. Parker, CMC/AAE
C~y
CITY OF ROANOKE
Office of the City Clerk
Sandm H. Eakin
Deputy City Clerk
June 5, 1997
File ~27-66-237-488
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, June 2, 1997, Ms.
Patsy P. Stroop, 3748 Chesterton Street, S. W., addressed Council with regard to flooding
and drainage problems in her neighborhood.
The matter was referred to you for investigation and report to Council on Monday, June 16,
1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Rose M. Woodford, Executive Secretary, City Manager's Office
Mary F, Parker, CMC/AAE
C~y Clerk
CITY OF ROANOKE
Office of the City Clerk
8andra H. Eakin
Deputy City Clerk
June 5, 1997
File #132-404
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, June 2, 1997,
Council requested a report on the City's Vision Statement at its regular meeting on
Monday, July 21, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Barry L Key, Manager, Office of Management and Budget
Deborah J. Moses, Assistant to the City Manager for Special Projects
H:~AOENDA. g/MUN~2