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Home My WebLink AboutCouncil Actions 06-16-97PARR O T T 33429 ROANOKE CITY CO UNCIL REGULAR SESSION June 16, 1997 12:30p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. A. Vice-Mayor Wyatt was absent. A report with regard to services provided to Roanoke citizens by the Virginia Cooperative Extension. (20 minutes) No action taken. File #421 At 12:50 p.m., the meeting was declared in recess until 2:00 p.m. ROANOKE CITY CO UNCIL REGULAR SESSION June 16, 199 7 2:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL 1.Call to Order -- Roll Call. Vice-Mayor Wyatt was absent. The Invocation was delivered by The Reverend Jim Drinard Smith, Pastor, St. Elizabeth's Episcopal Church. The Pledge of Aflegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. 2 ANNOUNCEMENTS: The Mayor presented students and coaches from Crystal Spring Elementary School with Executive glasses and City logo lapel pins in recognition of their participation in Odyssey of the Mind competition in Roanoke, Richmond, and College Park, Maryland. File #80-467 e NOTICE: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR AT 853-2541. CONSENT AGENDA C-1 (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meeting of City Council held on Monday, March 3, 1997; the informal session of Council held on Monday, March 3, 1997, to discuss the Long Range Facilities Master Plan prepared by Daniel C. Smith and C-2 C-3 Associates; the Financial Planning Workshop of Council held on Saturday, March 8, 1997; ajo'mt meeting of City Council and the Roanoke County Board of Supervisors held on Tuesday, March 11, 1997; and the regular meeting of City Council held on Monday, March 17, 1997. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication t~om Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #15-110-132 Executive Session. A report of the City Manager requesting an Executive Session to discuss one matter involving the acquisition, use and disposition of ce~aain public property currently being dedicated to school use adjacent to HuffLane Micro Village School and Round Hill Primary School, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended, the same matter also being a legal matter requiring the provision of legal advice by counsel as to the terms and conditions of an agreement to be entered into between the City and the City School Board pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. C-4 RECOMMENDED ACTION: Concur in request for Council to convene in File #166-467 Executive Session. A communication f~om the Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia, transmitting a report of the Board of Equalization for the taxable year July 1, 1997, to June 30, 1998, inclusive. RECOMMENDED ACTION: Receive and file. File #79-162-214 4 v C-5 C-6 C-7 A report of the City Manager with regard to use of a national 3-1-1 non-emergency telephone number to relieve crowding of the Emergency 9-1-1 system. RECOMMENDED ACTION: Receive and file. File #188-262 A report of the City Manager with regard to a drainage problem at 3748 Chesterton Street, S. W. RECOMMENDED ACTION: Receive and file. Removed from Consent Agenda for separate discussion. under Regular Agenda.) (See Item C-6 Qualification of Brian M. Shepard as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 1998. RECOMMENDED ACTION: Receive and file. File #15-110-379 REGULAR AGENDA C-6 A report of the City Manager with regard to a drainage problem at 3748 Chesterton Street, S. W. The matter was referred back to the City Manager for a more detailed response to concerns expressed by the property owner. File #27-66-237 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: Request to address Council with regard to the Williamson Road Corridor Improvement Study. Lucy Mullis, Executive Director, Williamson Road Area Business Association, Inc. (10 minutes) Referred to the City Manager for report to Council at its Capital Improvements Program Workshop on Thursday, June 26, 1997. File #200-342 5 bo Remarks with regard to protection of the quality of life of the Roanoke Valley by the Western Vk~nia Land Trust. M. Rupert Curler, Executive Director, Western Virginia Land Trust, Spokesperson. (10 minutes) Remarks were received and filed. File #67-379-417 4. PETITIONS AND COMMUNICATIONS: A communication from the Roanoke City School Board requesting adoption of a Resolution authori?ing the School Board to expend $9,400,000.00 for additions and improvements to Addison Middle School, and declaring the City's intent to borrow, to fund, or to reimburse such expenditures. Adopted Resolution No. 33429-061697 (6-0) File #60-217-467 A communication from the Roanoke City School Board requesting close- out of two completed school grants, in the total amount of $550.00; and a report of the Director of Finance recommending that Council concur in the request. Concurred in the request. File #60-236-467 A communication from the Roanoke City School Board requesting appropriation of $7,729.00 for the Summer Special Education Interpreter Training Program; additional funds totaling $58,155.00 from interest earned relating to construction costs for Breckinridge Middle School renovations; additional appropriation of $50,000.00 from federal food aid revenues and cafeteria receipts; and a report of the Director of Finance recommending that Council concur in the requests. Adopted Budget Ordinance No. 33430-061697. (6-0) File #60-217-236-467 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRW~VINGS: None. ITEMS RECOMMENDED FOR ACTION: A report recommending acceptance of 1997-98 HOME Investment Parmership Program Entitlement funds, and appropriation of funds for HOME activities. Adopted Budget Ordinance No. 33431-061697 and Resolution No. 33432-061697. (6-0) File #60-72-178-200-236-450 A report recommending acceptance of 1997-98 Community Development Block Grant Program Entitlement funds, and appropriation of funds for CDBG activities. Adopted Budget Ordinance No. 33433-061697 and Resolution No. 33434-061697. (6-0) File #60-72-178-200-236-247-258 A report recommending amendment of Ordinance No. 33241-012197 to authorize acquisition of property rights needed by the City for the Roanoke Electric Steel Industrial Access Road project. Adopted Ordinance No. 33435-061697. (6-0) File #2-20-28-30-207-450 7 A report recommending execution of City-State Agreements with the Virginia Depmiment of Transportation in connection with two roadway safety projects. Adopted Budget Ordinance No. 33436-061697 and Resolution Nos. 33437-061697 and 33438-061697. (6-0) File #20-60-77-217-236-514 A report recommending amendment of Ordinance No. 33341-042197 which will correct the name of the firm awarded the contract for rigging system renovations at the Roanoke Civic Center. Adopted Ordinance No. 33439-061697. (6-0) File #192-270-472 A report recommending appropriation of grant funds received fi.om the Department of Criminal Justice Services for Records Management Improvements. Adopted Budget Ordinance No. 33440-061697. (6-0) File #5-236-262-301 A report recommending appointment of the City's Budget Administrator to the Roanoke Interagency Council. Adopted Resolution No. 33441-061697. (6-0) File #72-137-299-304 A report recommending appropriation of funds totaling $20,000.00 for the Fifth District Employment and Training Consortium. Adopted Budget Ordinance No. 33442-061697. (6-0) File #60-72-236-326 A report recommending approval of the Hotel Roanoke Conference Center Commission's 1997-98 budget. Adopted Budget Ordinance No. 33443-061697 and Resolution No. 33444-061697. (6-0) File #60-24%258 b. DIRECTOR OF FINANCE: A report with regard to close-out of accounts for completed projects. Adopted Budget Ordinance No. 33445-061697. (6-0) File 027-32-60-67-102-217-468-514 c. CITY ATTORNEY: A report transmitting a measure to readopt and reenact the Code of the City of Roanoke (1979), as amended. Adopted Ordinance No. 33446-061697. (6-0) File #24-137 A report of the City Attorney transmitting measures relating to changing the time and location of City Council meetings as of July 1, 1997. Adopted Ordinance Nos. 33447-061697 and 33448-061697 and Resolution No. 33449-061697. (6-0) File 024-132-137 6. REPORTS OF COMMITTEES: A report of the bid committee recommending acceptance of the bid submitted by Williams Painting and Remodeling, Inc., in the amount of $65,400.00, for cleaning and restoration of the exterior of the Roanoke Civic Center; and transfer of funds in connection therewith. Council Member John H. Parrott, Chairperson. Adopted Budget Ordinance No. 33450-061697. (6-0) File #60-192-217 A report of the bid committee recommending award of a lump sum contract to S. J. Conner and Sons, Inc., in the amount of $99,995.00, to remove four 20,000 gallon steel fuel tanks, and replacement with four 10,000 gallon FRP single wall tanks at the Public Works Service Center. Council Member John H. Parrott, Chairperson. Adopted Ordinance No. 33451-061697. (6-0) File #183-472 A report of the bid committee recommending acceptance of the proposal submitted by Allright Roanoke Parking, Inc., for management and operation of certain City-owned parking structures and parking lots. Kit B. Kiser, Director of Utilities and Operations. Adopted Ordinance No. 33452-061697. (6-0) File #166-181-302-303-313-381-516 A report of the Cultural Services Committee recommending allocation of City funds to various non-profit agencies for fiscal year 1997-98. Sandra Ryals, Chairperson. Adopted Budget Ordinance No. 33453-061697 and Resolution No. 33454-061697. (6-0) File #60-72-110-394 l0 eo A report of the Human Services Committee recommending allocation of City funds to various non-profit agencies for fiscal year 1997-98, and negotiation of a contract with The Salvation Army for provision of services under the Homeless Housing Program and/or Abused Women's Shelter. Glenn D. Radcliffe, Chairperson. Adopted Budget Ordinance No. 33455-061697 and Resolution No. 33456-061697. (6-0) File #60-72-145-178 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: None. 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. HEARING OF CITIZENS UPON PUBLIC MATTERS: Mr. and Mrs. William Parenti, 3544 Courtland Road, N. W., addressed Council with regard to Valley View Boulevard extension. They referred to an alternative route for the roadway which addresses issues raised by the community, and expressed concern regarding safety and an uninterrupted learning atmosphere for children attending Huff Lane Micro Village. File #66-304-455-467-514 Ms. Carolyn Fields, 706 10th Street, N. W., expressed opposition to the proposed rezoning of six tracts of land lying south of Orange Avenue on 10th Street, N. W., for the purpose of constructing a Rite-Aid Drug Store. File #51-66-514 CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT BACK TO COUNCIL. CERTIFICATION OF EXECUTIVE SESSION. (5-0, Council Member Trout was out of the Council Chamber.) Appointed Adam G. Herbert as a member of the Youth Services Citizen Board for a term ending May 31, 2000. File #15-110-304 Reappointed the following persons: Robert E. Tonkinson, Jr., as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2001. File #15-110-429 William L. Bova, Elizabeth S. Doughty, James O. Trout, and Linda F. Wyatt as members of the Economic Development Commission for terms ending June 30, 2000. File #15-110-450 C. Nelson Harris and J. Lee E. Osborne as members of the Fifth Planning District Commission for terms ending June 30, 2000. File #15-110-200-326 Robert H. Bennett, Jr., Willard N. Ciaytor, Lucian Y. Grove, Kathy S. Hill, Read A. Lunsford, Harold L. Shaffer, Dennis Tinsley, and Edgar V. Wheeler as members of the Flood Plain Committee for terms ending June 30, 1998. File #110-237 Jeannette E. Hardin and Alphonso L. Holland, Sr., as members of the Personnel and Employment Practices Commission for terms ending June 30, 2000. File #15-110-202 Lucy L. Hazlegrove, Mark C. Scala, and Ann L. Weinstein as members of the Roanoke Arts Commission for terms ending June 30, 2000. File #15-110-230 Rochelle S. Nolan and Brooke M. Parrott as members of the Roanoke Public Library Board for terms ending June 30, 2000. File #15-110-323 Dorothy L. Bull, Catherine Fox, Peter IL Lampman, Sabrina T. Law, Estelle H. McCadden, Samuel G. Oakey, II, Margaret C. Thompson, and Allen T. Wilson as members of the Special Events Committee for terms ending June 30, 1998. File #110-317 Robert O. Gray, W. Robert Herbert, Sloan H. Hoopes, Daniel E. Karnes, Alfred C. Moore, Carroll E. Swain, and James O. Trout as members of the War Memorial Committee for terms ending June 30, 1998. File #110-518 At 5:05 p.m., the meeting was declared in recess until 7:00 p.m. ROANOKE CITY CO UNCIL REGULAR SESSION June 16, 1997 7:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Vice-Mayor was absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. PRESENTATIONS: The Mayor presented a proclamation declaring Monday, June 16, 1997, as "George Lynch Day." He also presented Mr. Lynch with a Key to the City. File #3-80 14 A. REPORTS OF COMMITTEES: Final report of the Modified Election District Task Force. Michael F. Urbanski, Chairperson. (15 minutes) The report was referred to the City Attorney and the City Clerk for the purpose of advertising a public hearing to'be held at the Roanoke Civic Center. With appreciation for their work, Council disbanded the Modified Election District Task Force. File #40-132 B. PUBLIC HEARINGS: Public hearing on the request of David W. Jones that a certain tract of land located on the north side of Cove Road, N. W., containing 5.78 acres, more or less, and identified as Official Tax No. 6410111, be rezoned fi.om RS-3, Residential Single-Family District, to RM-3, Residential Multifamily, High Density District, subject to certain conditions proffered by the petitioner. Edward A. Natt, Attorney. Adopted Ordinance No. 33457 on first reading. (6-0) File #51 Public hearing on the request of the City Planning Commission that 114 parcels of land in the Norwich neighborhood located in the southwest quadrant of the City, bounded generally by Penn Street or Charlevoix Corot on the north, Roanoke Avenue on the south, Ashlawn Street on the east, and Bridge Street or Irvine Street on the west, be rezoned fi'om HM, Heavy Manufacturing District, to RS-3, Residential Single-Family District; 48 parcels of land bounded generally by Roanoke Avenue on the north, Norwich Park on the east, and Bridge Street on the west, be rezoned fi.om LM, Light Manufacturing District, to RS-3, Residential Single-Family District; six parcels of land bounded generally by Norfolk Southern Railway lines on the no~rh and Roanoke Avenue on the south, including one parcel on the south side of Roanoke Avenue, be rezoned from LM, Light Manufacturing District, to RS-3, Residential Single- Family District; three parcels of land owned by the City of Roanoke, identified as Official Tax Nos. 1322110, 1421402 and 1421405, be rezoned from LM, Light Manufacturing District, to RS-3, Residential Single-Family District; and three parcels of land on the east side of Bridge Street, identified as Official Tax Nos. 1420314, 1420901 and 1420926, be rezoned from HM, Heavy Manufacturing District, to CN, Neighborhood Commercial District. John R. Marlles, Spokesperson. Adopted Ordinance No. 34458, as amended, on first reading. (6-0) Property located on the north and south sides of Buford Avenue, described as Official Tax Nos. 1421309 - 1421322, respectively, and Official Tax Nos. 1421624 - 1421626, respectively, located on the south side of Buford Avenue was referred back to the City Planning Commission for further study, report and recommendation to Council. File #51 Public hearing on the request of C & C Development, L.L.C., that a portion of a 12-foot wide alley as the same is bound on the west by parcels identified as Official Tax Nos. 2120801 - 2120806, inclusive, and on the east by parcels identified as Official Tax Nos. 2120810 - 2120815, inclusive, be vacated, discontinued and closed. G. Michael Pace, Jr., Attorney. Adopted Ordinance No. 33459 on first reading. (6-0) File #514 Public hearing on the request of C & C Development, L.L.C., that six tracts of land lying to the south of Orange Avenue (State Route 460) on 10th Street, and designated as Official Tax Nos. 2120810, 2120811, 2120812, 2120813, 2120814, and 2120815, be rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. G. Michael Pace, Jr., Attorney. Adopted Ordinance No. 33460 on first reading. (6-0) File #51 Public hearing on the request of Bennett Properties, L.L.C., that Section 36.1-250, ~;iakY,&~~, of Chapter 36.1, Z_g_ui!lg, of the Code of the City of Roanoke (1979), as amended, be amended, to provide for automobile paint and body shops as a special exception use in LM, Light Manufacturing Districts. Harry S. Rhodes, AttorneY. Adopted Ordinance No. 33461 on first reading. (6-0) File #24-51 Public hearing on the request of Margaret E. Wiggins, Ira W. and Daniel P. Bmgh, Wali Jihad and Leo B. Trenor that a certain tract of land cont_aining approximately two acres, lying along the south side of the 900 block of Moorman Road, N. W., the northwest comer of 10th Street and Moorman Road and the southeast comer of Moorman Road and 9th · as Official Tax Nos. 2110210, 2110211, 2110212, Street, identified _ 2110402, 2121214 and 02 8 2110229,2110230,2110401, . . . · 2110227,2.11 2 , __ identialMultifamilyD~stnct, and C-l, Office Dismct, to y-z, u~ .... C Bmgh, Spokesperson- Adopted Ordinance No. 33462 on first reading. Members Harris and White voted no.) File #$1 (4-2, Council Public hearing on the request of the Roanoke City School Board that a certain undesignated pubhc right-of-way abutting the northerly property line of Woodrow Wilson Junior High School, and the westerly fight-of- way boundary of Dudding Street and Carter Road, S. W., be permanently vacated, discontinued and closed, in order to establish a new right-of-way boundary along the westerly side of Dudding Street and Carter Road. Richard L. Kelley, Spokesperson. Adopted Ordinance No. 33463 on first reading. (6-0) File #467-514 ~7 Public hearing on the request of the City of Roanoke that a certain 1.527- acre parcel of land lying in the northeast quadrant of the City, identified as Official Tax No. 7230302, be rezoned fi:om RA, Residential Agriculture District, to LM, Light Manufacturing District. John R. Marlles, Spokesperson. Adopted Ordinance No. 33464 on first reading. (6-0) File 051 OTHER HEARING OF CITIZENS. Ms. Gloria A. Dorma, 3513 Dona Drive, N. W., addressed Council with regard to concerns relative to transportation for disabled persons via RADAR and CORTRAN. File #55-66-353 CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT BACK TO COUNCIL. June 16,1997 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia SUBJECT: Services to Roanoke Citizens by the Virginia Cooperative Extension Dear Mayor Bowers and Members of City Council: Please reserve space on Council's 12:30 agenda for a briefing on the above reference subject. WRH:w cc: City 'Attorney Director of Finance City Clerk Respectfully submitted, W.~bert Herbert (~ty l~lanager From: Marsha Christy To: Mary Parker Oate: 6/1t;97 Time: t6:5~:18 Page C 0 V E R S H E E T FAX To: Mary Parker Fax #: 853-1145 Subject: Crystal Spring OM Students Date: June 11, 1997 Pages: 1, including this cover sheet. COMMENTS: The students who will be attending the City Council Meeting on Monday at 2:00 PM are: Becky Hedriek Heather Wilson Elizabeth Baar christopher Wirt Jessica Howe Allison Longworth All the s~tudents are fourth graders. The coaches who will bc attending are: Mm. Michele MeLeod, teacher and coach Mrs. Bonnie Longworth, parent and coach The students selected for their Odyssey of the Mind problem, "Double Trouble," which involved building a balsa wood structure. The students performed a skit while weights were applied to the structure to determine which structure was the s~rongcst. The students were judged on the quality of the skit as well as the strength of the structure. 'llae program is a student-oriented program. All parts must be designed, written, built, and performed by the students. The coaches can only guide the students. Our team placed th'st in the regional competition held in Roanoke, first in the state competition held in Richmond, and fourth in the World competition held in College Park, Maryland. There were over forty teams in their division at the World competition. This is qnite an accomplishment for a group of young children who had never before performed in a world competition. I am quite proud oftbem. If you need any additional information, please let me know. Thanks! From the desk of. Mm'sba D. Christy Principal Spring Elemental' Schoo} 2620 Carolina Ave., SW. Roanoke, VA 24014 (540) 853-2976 Fax: (540) 853-1930 JUN-Il-199? 1~:~1 P.01 MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 2~011-1594 Telephone: (540) 981-2444 Fax: (540) 853-1145 June 16,1997 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:sm June 16, 1997 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Council Members: This to request that City CounCil convene in Executive Session to discuss one matter involving the acquisition, use and disposition of certain public property currently being dedicated to school use adjacent to Huff Lane Micro Village School and Round Hill Primary School, pursuant to §2.1-344(A)(3), Code of Virginia (1950), as amended, the same matter also being a legal matter requiting the provision of legal advice by counsel as to the terms and conditions of an agreement to be entered into between the City and the City School Board pursuant to §2.1-344(A)(7) of the State Code. Respectfully submitted, W. R,6bert Herbert City Manager WRH:f cc: Mmy F. Parker, City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853~2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #79-162-214 The Honorable Richard C. Pattisall, Judge Twenty-third Judicial Circuit of Virginia Roanoke, Virginia Dear Judge Pattisall: Your communication transmitting a report of the Board of Equalization for the taxable year July 1, 1997, to June 30, 1998, inclusive, was before the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. On motion, duly seconded and adopted, the communication and report were received and filed. Sincerely,¢,,,,,,,~,.~.,~. Mary F. Parker, CMC/AAE City Clerk MFP:sm H:~AG ENOA.GT~.J U NE. 18 The Honorable Richard C. PaffisalI, Judge Twen~-third Judicial CircuitofVi~inia June 18,1997 Page 2 pc~ The Honorable Clifford R. Weckstein, Chief Judge, Twenty-third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Jr., Judge, Twenty-third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-third Judicial Circuit of Virginia W. G. Light, Chair, Board of Equalization, 2066 Kenwood Boulevard, S. E., Roanoke, Virginia 24013 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney H:~AGENDA.97~JUNE.16 RICHARD C. PATTISALL, JUDGE ROANOKE CITY COURTHOUSE TWENTY-THIRD JUDICIAL CIRCUIT OF VIRGINIA REOEIVED JUN ~IAYOFrS OFmr,, CIRCUIT COURT FOR THE COUNTY OF ROANOKE CIRCUIT COURT FOR THE CITY OF ROANOKE CIRCUIT COURT FOR THE CITY OF SALEM COMMONWEALTH OF VIRGINIA June 10, 1997 Honorable David A. Bowers, Mayor Members of City Council 215 Church Avenue, S. W. Roanoke, Virginia 24011 RE: 1997 Report of the Board of Equalization Dear Mr. Mayor and Members of Council: I am enclosing a copy of the Report of the Board of Equalization in preparation for the taxable year July 1, 1997, to June 30, 1998, inclusive. The Board received 80 appeals. There were 32 commercial and industrial appeals considered with 15 affirmed value and 17 decreased value. There were 41 residential appeals considered with 17 affirmed value and 24 decreased value. Seven appeals were withdrawn before inspection. Orders dated June 6, 1997, were mailed on June 6, 1997, informing each taxpayer of the Board's decision. The Board was particularly grateful to Bob Herbert, City Manager, and his staff for providing private office space for the Board to meet with City taxpayers to perform the Board's duties. The Board also expressed thanks to Will Claytor and his staff for their cooperation in supplying property data and their time in meeting with the Board on accessed values. They trust this assistance will be available for future Equalization Boards. The Board recommends that future Equalization Boards continue to have access to the computer service in their work and strongly recommends that future Equalization Boards be provided with the current office space that is private and separate from the Office of Real Estate Valuation. The Board further recommends that in order to accomplish their duties as members of the Board of Equalization of Real Estate Assessments for the City of Roanoke that it is critical to have proper, private space for the Board to meet with City taxpayers and that such space be provided. Hon. David A. Bowers, Mayor -2- June 10, 1997 The Executive Secretary to the Board of Equalization, Ms. Pat Lam, is an irreplaceable asset. Her efforts and support should be commended. The Board of Equalization could not function without her assistance. I met with the members of the Equalization Board on June 10, 1997, at 9:00 a.m. and generally discussed its activities. Each of the members of the Board exhibited a positive attitude toward his work and the working relationship between the Equalization Board and the Roanoke City Administration. Each is willing to serve next year. The Board Members expressed some difficulty in finding parking on the days they are engaged in their duties. I am wondering if the City could make two parking spaces available during this short three-month interval for the use of Board Members when attending to business of the Board. If you are aware of any problems, or if you wish to offer any suggestions for the improvement of the appointment process for the Equalization Board, please advise us. I am providing copies of this letter to those persons indicated below. I am enclosing a copy of the order appointing the present Board members. It has been a pleasure working with this Board. Please advise me if I can be of further assistance or provide further information. Very truly yours, Richard C. Pattisall, Judge RCP:jhc Enclosures W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Honorable Clifford R. Weckstein Honorable Robert P. Doherty, Jr. Honorable Jonathan M. Apgar Mr. W. G. (Bill) Light, Chairman Mr. Rutledge W. Robertson, II, Vice-Chairman Mr. Randolph E. Harrison, Jr., Secretary Ms. Mary F. Parker, City Clerk Ms. Pat Lam, Executive Secretary to the Board of Equalization VIRGINIA: IN T~{E CIRCUIT COURT OF THE CITY OF ROANOKE IN RE: CITY OF ROANOKE BOARD OF EQUALIZATION In accordance with Section 32-39, Code of the City of Roanoke, Virginia, and Section 58.1-3370 of the Code of Virginia, of 1950, Randolph E. Harrison, Jr., Willard G. Light and Rutledge W. Robertson, freeholders and citizens of the City of Roanoke, Virginia, are hereby appointed to the Board of Equalization of Real Estate Assessment for the City of Roanoke, Virginia, for an additional term beginning March 1, 1997, as provided by law; but before entering upon their duties as such, each shall take and subscribe the oath of office prescribed by law and shall complete the requirements of serving on a board of equalization required by law. It appears and the Court finds that the herein appointees have completed the required basic course of instruction given by the Department of Taxation under Section 58.1-206 of the Code of Virginia. It is further ADJUDGED ORDERED and DECREED that each member of the Board of Equalization of Real Estate Assessment shall be compensated for this duties as such rate as may be fixed by City Council as required by law, and they shall be provided such secretarial and logistical support as Council feels appropriate 'Sq.~ e t U, Jud~'e // Diane McQ. Stric~land, Judge isall, JudGe · oherty, Jr. , ~e~ June 16, 1997 The Honorable David A. Bowers, Mayor And Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Use of National 3-1-1 non emergency number to relieve crowding on 9-1-1 As requested, I have researched the status of the 3-1-1 telephone number for reporting public safety non emergency requests and have found that it has not been approved by the FCC (Federal Communications Commission) at this time. APCO International (Association of Public Safety Communications Officials, International) supports the 3-1 ~ 1 telephone number for use by state and local governments but does not support mandatory nor nationwide public safety use. APCO believes that use of 3-1-1 is best determined by the individual local government entity. The need for a nationwide, non emergency access number was advanced under the premise that 9-1-1 systems across the United States were drowning in routine requests for assistance. However, APCO International research found that the majority of 9-1-1 systems are working efficiently and are not overloaded. Their research found that while some urban systems do experience problems with 9-1-1 efficiency, it is due to a lack of personnel support needed to adequately handle the incoming telephone volume. APCO International has recommended that the 3-1-1 telephone number be reserved for local govemments but refrain from designating 3-1-1 for any specific purpose that would restrict the multiple uses of this scarce resource. This issue also came up at the Southwest Virginia Regional 9-1-1 Committee and there are no jurisdictions in the area that are considering installing a 3-1-1 telephone number system. Additionally, it would require a considerable expenditure that cannot be justified as the same 9-1-I personnel are going to be responsible for answering the phones. We are currently going to schools and neighborhood groups to educate citizens on the proper use o£our 9-1-1 system. We also do studies of the 9-1-1 trunk lines to see if citizens are getting busy signals and will add additional 9-1-1 trunk lines if necessary. We will continue to diligently monitor this issue, but at this time it appears that our area does not experience the problems of major metropolitan areas and would not recommend spending any additional fimds to support the 3-1-I initiative. City staff, members of APCO and other organizations, will monitor the progress of the FCC to see if this initiative will ever be approved. City Council will be kept informed as this issue progresses through the FCC. The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Page 2 June 16, 1997 If any member of Council would like additional information, please feel free to contact George C. Snead, Director of Public Safety at 853-2306. IfI can be of further assistance, please feel free to call me at 853-2333. WRH/hw CCi Respectfully submitted, City Manager George C. Snead, Director of Public Safety Ronald L. Wade, Acting Communications Manager MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenu¢~ S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 16,1997 File #15-110-379 SANDRA H, EAKIN Deputy City Clerk Wayne G. Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that on June 9, 1997, Brian M. Shepard qualified as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Wayne G. Strickland Executive Director Fifth Planning District Commission June 18, 1997 Page 2 pc: Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 Carolyn S. Ross, Clerk of Council, Town of Vinton, P. O. Box 338, Vinton, Virginia 24179 Forest G. Jones, Clerk of Council, City of Salem, P. O. Box 869, Salem, Virginia 24153 Elizabeth Belcher, Roanoke Valley Greenways Coordinator, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Lucy R. Ellett, Chairperson, Greenways Open Space Steering Committee, 3752 Brandon Avenue, S. W., Roanoke, Virginia 24018 W. Robert Herbert, City Manager Martha P. Franklin, Secretary, City Planning Commission John W. Coates, Manager, Parks and Recreation/Grounds Maintenance Diane S. Akers, Budget Administrator, Office of Management and Budget Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Brian M. Shepard, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this ?~-~day ofr, J"~.~ 1997. , DEPUTY CLERK H:'~AGEN DA,g7'~J U N E,2 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #27-66-237 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to a drainage problem at 3748 Chesterton Street, S. W., was before the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. On motion, duly seconded and adopted, the matter was referred back to you for a more detailed response to concerns expressed by the property owner. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Ms. Patsy P. Stroop, 3748 Chesterton Street, S. W., Roanoke, Virginia 24018 William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Rose M. Woodford, Executive Secretary, City Manager's Office June 16, 1997 Council Report No. 97-156 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: DRAINAGE REPORT - 3748 CHESTERTON STREET This report responds to a drainage complaint which was brought before City Council at the June 2, 1997 meeting by property owner Patsy Stroop of 3748 Chesterton St. Following is a brief history and current status of the drainage situation at the above address. This area was developed as a County subdivision in the early 1970's and annexed into the City in 1976. Records indicate that flooding was recorded in this vicinity as early as 1973, which would have been prior to annexation. Drainage complaints began to be received by the City shortly following annexation. The Engineering Department has routinely received drainage complaints bom residents along this creek (Murdock Creek) every time this watershed receives more than about 1 to 1 lA inches of rain in one hour (approximately a 2-year storm). The rain of June 1, 1997 produced a peak intensity of 1.81 inches per hour in this area. The drainage problems in this area have historically included significant yard flooding with limited basement/crawl space and garage flooding as a result of the overflowing of Murdock Creek. Residents of Chesterton St. appeared before City Council in 1984 to express their concerns over flooding problems. At that time, they felt that the recently installed stormdrain system along Norwood St., upstream of Chesterton, was the primary cause of the flooding in the Chesterton area. The Norwood stormdrain had been designed to car~y a 25-year storm and was installed in 1981. This stormdrain was installed to alleviate flooding conditions along Norwood St. as a requirement of the annexation order. Additional modifications were made to this Norwood system in 1983 to restrict the amount of water entering the system to a 1 O-year storm. In 1985, the culvert at Deyerle Rd. (at the lower end of Chesterton St.) was replaced with a larger box culvert designed to provide a 25-year storm capacity at that location. The watershed above the Chesterton area was approximately 80% developed prior to annexation and is now approximately 100% developed. The City's Engineering Department has completed a preliminary study of this area and designed a project which would construct a 1 O-year channel fi.om Westchester to Deyerle and six drive culverts capable of passing a 10-year storm. The estimated cost for this project is $643,000. This project is among a list of known neighborhood drainage problems located throughout the City estimated to cost approximately $23 million to construct. Implementation will be dependent upon funding in future bond issues. Mayor Bowers and Members of City Council June 16, 1997 Page 2 Since the mid-1980's, the City has spent over $24 million on storm drain improvements and continues to fund additional projects with each bond issue. Due to the significant number of drainage projects currently awaiting funding throughout the City, projects such as this may take some time to be funded. I hope this report is responsive to Council's request for information on this issue. Respectfully submitted, rbert Cit)O~lanager WRH/CMH/jgr C~ City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Mrs Patsy Stroop, 3748 Chesterton St., SW Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #200-342 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke on Monday, June 16, 1997, Lucy Mullis, Executive Director, Williamson Road Area Business Association, Inc., and David R. Hill, Landscape Architect, Hill Studio, P.C., presented a summary of the Williamson Road Corridor Improvement Study. On motion, duly seconded and adopted, the matter was referred to you for report to Council as a part of the Capital Improvements Program Workshop on Thursday, June 26, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm W. Robe~ Herbe~ Ci~ Manager June 18,1997 Page 2 pc: Lucy Mullis, Executive Director, Williamson Road Area Business Association, Inc., P. O. Box 5892, Roanoke, Virginia 24012 James D. Grisso, Director of Finance William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Diane S. Akers, Budget Administrator, Office of Management and Budget Rose M. Woodford, Executive Secretary, City Manager's Office JUN-02-199? 21:42 ~RABA 5405~25079 P.01/01 WILLIAMSON ROAD AREA BUSINESS ASSOCIATION, INC Ma~y F. Parker City Clerk Roanoke, Virginia Fax (540) g53-I 145 Dear Ma~y: I am writing to request a 10 minute time slot on Roanoke City Council's Agenda during their 2:00 p.m. session on Monday, June 16. WRABA and our consulting team will use this time to brief Council on the outcome of the Williamson Road Corridor lmprovemem Study. I will be happy to answer any questions you may have. Thank you, Lucy Mulli, Executive Dir~tor cc: Bob He~bert, City Manager John Marlles, Chief of Community Planning JUN-05-199? 09:46 *Growing Togefher~for abetter Q~zality ofl. ffe 540~6258~ TOTAL P.O1 P.OI Basic Elements: Infrastructure Improvements (Public): 1. Sidewalks, curb & gutter (Includes new banded sidewalk system in red sections on map, and new and repaired conventional sidewalk system in blue sections.) 2. 10th Street Intersection 3. Traffic Light Relocation 4. Signature Street Signs 5. Planting 6. New Drain Lines Ongoing Programs (Public/Private): · Facade Improvements · Sign Program · Fence Project · Lot Research · Parking Project Future Development: · North End Site · South End Site · Orange Avenue Gateway Funding Requests: Infrastructure FY 98-99, Section #2 FY 99-00, Sections #4 & #7 FY 00-01, Section #6 Bond Issue (2001/2) Sections # 1, #3, & #5 Orange Ave. KEY Conventional sidewalk, curb & gutter, new and repaired. Banded sidewalk system, includes curb & gutter. FROM ; UULT PHOIX~ NO. : 540 985 0000 JUH. 05 19~7 03:58PM P1 - Virgnma Land Trust R O. Bes 18102 Roanokc, Vzrgnma 24014-0797 PhonetFax 540/9854)000 E-mail mvoatlet ~l}*ot.~om Dr M. Rulxrt Cutler MEMORANDUM City Clerk, City of Roanoke FROM: SUBJECT: M. Rupert Cutler, Executive Dire~or Western Virginia Land Trust ~ June 16 Council A4gcnda DAT~: June 5, 1997 I would like to be listed as a speaker in Section 3 of the Roanoke City Count's meeting agenda for the afternoon (2:00 p.m.) session on Monday, June 16, 1997. My topic will be ~How the Western Virginia Land Trust will Help Protect the Quality of Life of the Roanoke Valley." The land trust is newly formed (Novembex 1996), based in Roanoke City, and its Board of Trustees (see colunm at left) are for the most part Roanoke reaide~ts. Its priority concerns are protection of undeveloped mountainsides and ridselines, the view from the Blue Ridge Parkway, and rights of way for greenway trails in our region. I would like to show no more than 10 color slides and take no more than 10 minutes of the Council's valuable time. I will talk about the importance of ac-ting to protect 1Villi Mountain and acting to create a Lick Run Gre~nway and how the land trust can help the City accomplish these goals. Thank you for your consideration. A pivau:fouadaxionprot,ich~g~unxary mcans top~n~? t&Fn'wrvatitm of~ern ~nm% nam~l and cv. tmyal herita~ JUN-05-1997 16:13 5413 9195 ~ 96X P.01 City Council preaemation 6/16/97 How the Western Virginia Land Trust Can Help the City of Roanoke Manage Lick Run, Mill Mountain, and Carvins Cove A presentation by M. Rupert Cutler, Executive Director Western Virginia Land Trust City Council Chambers, June 16, 1997 Mayor Bowers, Members of Council, Mr. Herbert, Mr. Ritchie, Mr. Dibling, thank you for this chance to describe how the (Slide 1) Western Virginia Land Trust can help the City meet its obligations to assure healthful outdoor recreation opportunities and a perpetual supply of clean water for its citizens, of which I am one. I will explain what a land trust is and how our new local land trust can be your partner in the development of the Lick Run Greenway and the management of the watersheds of Mill Mountain and Carvins Cove. (Slide 2) I hope you'll ask some questions after I give my statement. When I went out last week to take photos of Lick Run, I found proof that the natural ecosystem of Lick Run is healthy: (Slide 3) When I parked my truck and walked over to photograph Lick Run where it passes under 10th Street, NW in the Shadeland area, (Slide 4) I was pleased to see a great blue heron standing in the creek less than 15 feet fi.om the heavy 10th Street traffic, waiting for his dinner offish to swim by. Yes, we can have native wildlife in an urban setting if we protect its habitat. Incidentally, more than 80 million Americans are bird-watchers. Newsweek reports that the only major outdoor pastime growing faster than the national population is bird watching! Many tourists, including those staying at the Hotel Roanoke, travel with binoculars and cameras around their necks. It wouldn't hurt our tourism business to have Roanoke's parks and greenways become known as prime wildlife viewing sites. (Did I mention I am a wildlife biologist?) (Slide $) Land trusts (there are over 1,100 land trusts in the United States today; we're just late getting one started here) are in business to save important local landscapes. They are community-based, private, nonprofit organizations which represent the trend toward local self sufficiency and individual action to solve social problems. They already protect over 100,000 acres in Virginia, mainly in the northern Piedmont part of the State and the Shenandoah Valley. (Slide 6) Their tools include conservation easements, land donations, fee simple land acquisitions, and life estates. The goal is to simultaneously meet the needs of the community (such as protection of scenic views, watershed productivity and historic sites) and landowners (such as tax relief and keeping the farm in the family from generation to generation). (Slide 7) Our new Western Virginia Land Trust was established to provide voluntary means to help preserve our region's natural and cultural heritage. Less than one year ago, led by Mrs. Lucy Ellett and Mr. Jay Turner of the Valley Beautiful Foundation, a group of Roanoke Valley citizen volunteers began to meet to form a land trust here to further the greenway cause and protect the precious views fi.om the Blue Ridge Parkway, among other things. As has happened so many times across America when citizens have seen the need for a new group, an ad hoc citizens' committee wrote articles of incorporation and bylaws and elected a board of trustees and officers. Mrs. Barbara Lemon was named president. As one of the organizers, I was so taken with the potential importance of the concept that I parted company with Virginia's Explore Park to become the land trust's one-person staff. By March of this year we had obtained our tax-exempt status letter fi.om the IRS so that contributions to our land trust are tax-deductible. Our funding has been totally from private girls; a membership campaign has just begun. We plan to request public funds when our potential value to local and state governments becomes better known and appreciated. (The more successful our land trust is in obtaining voluntary conservation easements on key tracts of private land, the less governments will have to be involved in buying or regulating the use of those lands.) (Slide 8) We plan to increase awareness of the significance of our region's natural and cultural features--rare plant and animal habitats, prime farmlands, Civil War battlefields, great parkway views--and help landowners understand their land-conservation options: How they can obtain tax benefits fi.om entering into easement agreements that benefit the public as well. We'll concentrate on the Roanoke Valley initially, then move to serve all of southwestern Virginia in time. (Our sister land trust, the Valley Conservation Council based in Staunton, serves Botetourt and Bath counties and the Shenandoah Valley.) (Slide 9) Our top-priority projects are to protect undeveloped mountainsides and ridgetops from unsightly development, keep the Roanoke River corridor as natural as possible, assist the National Park Service in saving the quality of the views fi.om the Blue Ridge Parkway, and help create the Roanoke Valley Greenway Trail Network. (Slide 10) This afternoon I would like to offer the assistance of the Western Virginia Land Trust, as a partner with the City, in the creation of the proposed Lick Run Greenway between Valley View Mall and the Hotel Roanoke and in the perpetual protection of the City's two most important watersheds, Mill Mountain (Crystal Spring) and Carvins Cove. While in-depth consideration of the watershed-protection issue can walt, you must make a decision soon on the Lick Run Greenway question. It is inseparable from the question of what kind of first-phase overpass you will build soon over 1-581 to handle traffic out of an expanded Valley View Mall shopping area. flit will help move you in the direction of agreeing to include a pedestrian/bicycle lane in the first phase of the 1-581 overpass, the Western Virginia Land Trust agrees to serve as owner of donated land or holder of options on land on both ends of that overpass--land that eventually will become parts of a Lick Run Greenway. Our offer may appeal to potential donors because donations of land as well as other assets to the Western Virginia Land Trust may be treated as tax-deductible girls to a charitable foundation. 2 (Slide 11) On June 4 of this year the Board of Trustees of thc Western Virginia Land Trust adopted a resolution calling on the City to (I) include a pedestrian/bicycle lane in the first phase of construction of the 1-581 overpass, (2) adopt plans to build a Lick Run Greenway trail connecting the overpass and the Hotel Roanoke, and (3) include the Lick Run Greenway in its park system. We will help by (1) accepting privately donated lands and options as charitable contributions, and (2) joining with others to seek funds to develop the greenway trail. These funds could come from such sources as federal ISTEA funds allocated by the Virginia Department of Transportation, federal Land and Water Conservation Trust Fund grants allocated by the Virginia Department of Conservation and Recreation, state appropriations related to tourism development, girls of cash and in-kind support from private corporations and individuals, and a city bond issue, to supplement the on-going city park system budget. Please direct the City's executive branch to include provision for the Lick Run Greenway lane in the contract to be awarded for the first phase of the 1-581 overpass. (Slide 12) A Lick Run Greenway will be an asset for the Washington Park neighborhood (Slide 13) just as jogging trails are property value-raising assets in Reston, Virginia, where I once lived. (Slide 14) Lick Run provides a scenic backdrop for lovely neighborhoods in Northwest Roanoke, such as these homes on 16th Street, NW, and I'm sure residents there will be among those volunteering to maintain the trail. (Slide 15) And, as one who used to mn on the Mali in Washington, DC at noon when I worked there, I'm sure the employees of industrial firms bordering Lick Run such as J. W. Burruss, Service America, and (Slide 16) the Barrows Corporation would appreciate a convenient jogging trail on which they could keep in shape during their lunch breaks. (Slide 17) With respect to Mill Mountain, our sacred mountain, our equivalent of Athens' Acropolis, we and the Virginia Outdoors Foundation would be pleased to enter into a conservation easement agreement with the City on that portion of the mountain (including the source of Crystal Spring) which you all decide should be kept in its present condition in perpetuity. (Slide 18) Similarly with the Carvins Cove watershed, we and the Virginia Outdoors Foundation offer perpetual protection of the clean water-producing forests there, with adequate provision for access and maintenance there by City staff.. Our model is the easement agreement entered into on June 28, 1996 by the City of AshevilIe, North Carolina and the Conservation Trust for North Carolina. (Slide 19) In our view it makes good sense for you, Roanoke's 1997 City Council, to take such far-sighted steps to preserve these water-production, scenic and recreational resources for future generations ofRoanokers. I realize this is a new concept and requires thorough review, including conversations with members of the Asheville City Council. I hope you will ask Mr. Herbert to look into this idea and give you his thoughts on it at a later time. (Slide 20) Many thanks for your kind attention. I'll be pleased to respond to questions. 3 Presented by M. Rupert Cutler. Ph.D. Executive Director What are land trusts'? · Save important local landscapes · Community-based. private, non-profit organizations · Operate in all 50 states · Represent local self-sufficiency, individual action · Protect 100,000 acres in Virginia How do land trusts achieve their goa s ? · Conservation easements · Land donations · Fee simple acquisitions · Life estates · Meet needs of community, landowner What is the Western %rg~ma Land TFust. · Provides voluntaxy means to preserve western Virginia's natural and cultural heritage · Incorporated in November 1996 · Received federal tax-exempt status in March 1997 · Based in Roanoke · Co-holds conservation easements with Virginia Outdoors Foundation. local governments · Initial funding donated by private foundations. corporations, individuals What does the Western Virginia lxmd D'ust do ? What are the Western Virginia Land Trti$! '$ current action priorities · To protect undeveloped mountainsides and ridgetops · To protect the Roanoke River corridor · To protect the quality of views from the Blue Ridge Parkway · To assist with creation of Roanoke Valley Greenway Trail Network HOW can the Western ~ Vilxinia Land Trust help the City of Roanoke ? 1. Lick Run Greenway Position of Westepn ~ Virginia Land Trust on [Ack Run Greemvay The WVLT Board of Trustees urges the City of Roanoke to: 1. include a pedestrian/bicycle lane in the first phase of construction of 1-581 overpass; 2. adopt plans to build a Lick Run Greenway Trail connecting this overpass and Hotel Roanoke; 3. administer Lick Run Greenway as unit of city pa~k system. Ho5,, can the Western /c2~ Virginia Land Trust help the CiO~ of Roanoke ? 2. Mill Mountain Park · Enter into a conservation easement agreement with the City of Roanoke to preserve a portion of Mill Mountain in its present state in perpetuity. How can the Westetvt ~ Virginia Land Trast help the City of Roanoke ? 3. Carvins Cove Reservoir Watershed · Following the example of the City of Asheville and the Conservation Trust for North Carolina, enter into a conservation easement agreement with the City of Roanoke to protect the City's main water supply in perpetuity. Why shouM the Ci0, agree to a conservation easement on its land? Western Virginia Land Trust MissioN AND GOALS STATEMENTS PROTECTION-ACTION PRIORITIES M I S S I 0 N A private foundation providing voluntary means to promote the preservation of western Virginia's natural and cultural heritage. G 0 A L S · To preserve, through conservation easements and fee-simple acquisition, the scenic, historic, architectural and ecological features of the landscape. · To keep land available for agricultural, forestaL recreational and open-space uses. · To increase awareness of the significance ofthe region's:mtuval~nel cultural features and the need to preserve them~ · To educate the publie abo~t ways t~:provide protection in perpetuity of the land and its many associated values. · To encourage respect for the envi~nm~mt a~ ~ appropriate use of its resources. · To advise landowners of the econ0mi4 benefits aSsociated with entering into conservation easements and agricultural and forestal district agreements. · To seek ways to de~¢elop land with minimal disturbance of the environment. PROTECTION-ACTION PRIORITIES Greenways Mountainsides and ridgetops Roanoke River corridor Blue Ridge Parkway viewshed P.O. B~ 18102 As Adopted March 5, 1997 Roanoke, Virginia 24014-0797 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W. Room 456 Roanoke, Virginia 24011-t536 Telephone: (540~ 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File ¢t60-217467 Marsha W. Ellison, Chair Roanoke City School Board 2030 Knollwood Road, S. W. Roanoke, Virginia 24018 Dear Ms. EIlison: I am enclosing copy of Resolution No. 33429061697 authorizing the School Board for the City of Roanoke to expend out of the City's capital improvement fund up to $9,400,000.00 for the cost of adding to and improving the present school building at Addison Middle School and declaring the City's intent to borrow, to fund, or to reimburse such expenditures. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Marsha W. Ellison, Chair Roanoke City School Board June 18, 1997 Page 2 pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget IN TI{ECOUNCILFORTHECITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33429-061697. A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for adding to and improving the present school building at Addison Middle School and declaring the City's intent to borrow to fund or reimburse such expenditures. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The school board of the City of Roanoke is authorized to expend out of the City's capital improvement fund up to $9,400,000.00 for the cost of adding to and improving the present school building at Addison Middle School ("the Project**). 2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the City reasonably expects to reimburse expenditures for the Project with proceeds of debt to be incurred by the City. The maximum principal amount of debt expected to be issued for the project is $9,400,000.00. 3. This is a declaration of official intent under Treasury Regulation § 1.150-2. 4. The City Clerk is directed to make a copy of this resolution available for public inspection at the City Clerk's Office, 456 Municipal Building, Roanoke, Virginia 24011, within thirty (30) days bom the date hereof until the date of issuance of the debt from the proceeds of which the expenditures for the project are to be reimbursed. ATTEST: City Clerk. '~t Marsha W. Ellison, Chairman Harry F. Davis John H. Saunders, Vice Chairman Charles W. Day ' Marilyn L. Curtis Melinda J. Payne //-Roanoke City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-981-2951 Brian J. Wishneff Dr. E. Wayne Harris, Superintendent Cindy H. Ramsuer, Clerk of the Board June 11, 1997 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official action at its meeting on June I0, 1997, the Board respectfully requests City Council to adopt the enclosed resolution authorizing the School Board to expend $9,400,000.00 for adding to and improving the present building at Addison Middle School and declaring the City's intent to borrow to fund or reimburse such expenditures. The resolution is submitted on the advice of the City Attorney's office in order to comply with federal regulations pertaining to capital expenditures for debt issues. The Board thanks you for your assistance in this request. Sincerely, Cindy H. Ramsuer, Clerk re Enc. cc: Mrs. Marsha W. Ellison Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. James D. Grisso Mr. Kenneth F. Mundy Excellence in Education A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for adding to and improving the present building at Addison Middle School and declaring the City's intent to borrow to fund or reimburse such expenditures. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The School Board of the City of Roanoke is authorized to expend out of the City's capital improvement fund up to 59,400,000.00 for the cost of replacing the present school building at Addison Middle School ("the Project"). 2. In accordance with U. S. Treasury Regulations Section 1.150-2, it is hereby declared that the City reasonably expects to reimburse expenditures for the Project with proceeds of debt to be incurred by the City. The maximum principal amount of debt expected to be issued for the Project is $9,400,000.00. 3. This is a declaration of official intent under Treasury Regulation Section 1.150-2. 4. The City Clerk is directed to make a copy of this resolution available for public inspection at the City Clerk's Office, 456, Municipal Building, Roanoke Virginia 24011, within thirty (30) days from the date hereof until the date of issuance of the debt from the proceeds of which the expenditures for the project are to be reimbursed. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke~ Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File ~60-236-467 Marsha W. Ellison, Chair Roanoke City School Board 2030 Knollwood Road, S. W. Roanoke, Virginia 24018 Dear Ms. Ellison: A communication from the Roanoke City School Board requesting the close-out of two completed school grants, in the total amount of $550.00, was before the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. On motion, duly seconded and adopted, Council concurred in the request. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm 'MarshaW. Ellison, Chair Roanoke City School Board June 18,1997 Page 2 pc~ Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget DEPARTMENT OF FINANCE CITY OF ROANOKE, VA. June 16, 1997 FROM: S~ Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Requests for Close Out of Grants We have reviewed the attached request to close out two school grants for the School Board. This request is to close out grant programs which have been completed. We recommend that you concur with this request of the School Board, Director of Finance JDG/ICF/bls Attachments c: Ila Farris, Senior Accountant Marsha W. Ellison, Chairman Harry F. Davis Brian J. Wishneff 0 John H. Saunders, Vice Chairman Charles W. Day Dr. E. Wayne Harris, Superintendent Marilyn L. Curtis Melinda J. Payne Cindy H. Ramsuer, Clerk of the Board /,.-Roanoke , City School Board P.O. Box 13145 Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-981-2951 June 11, 1997 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its June 10 meeting, the Board respectfully requests City Council to close out two school grants that have been completed. Total outlays for the two grants amounted to $550.00. No change in local revenues or expenditures is created by the close-out of the two grants. Arts Incentive - Roanoke Academy - $300.00 Arts Incentive - Lincoln Terrace - $250.OO The Board appreciates the approval of this request. Sincerely, Cindy H. Ramsuer, Clerk re cc: Mrs. Marsha W. Ellison Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L Murray Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. James D. Grisso Mrs. Ila Farris (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roenoke, Virgin~ REQUEST TO CLOSE GRANT Roanoke Academy Arts Incentive Grant 96-97 The 1996-97 Roanoke Academy Arts Inr~entive program expended federal funds in the amount of $300.00 to strengthen the arts program at Roanoke Academy for Math and Science and to encourage innovative arts programs at the school. The program ended April 30, 1997. Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X8P should be closed. June 10, 1997 Page 2 JUN-12-1997 ~0:~ 5~08S~2g~1 ROANOKEcITYSCHOOLBOARD Roano~,Vi~inia REQUEST TO CLOSE GRANT Un¢oln Terrace Arts Incentive Grant 96-97 TMe 1996-97 LincoJn Te~Tace Arts Incentive program exl~ended federal funds in the amount of $250.00 to strengthen the arts I~rogram at Lincoln Terrace School and lo encourage innovative arts programs et the school. The program ended April 30, 1997, Appr0prJations, expenditures and revenues for the grant ate equal. Approprfetion unit X8Q shoulri be closed. June 10, 1997 P~e3 TOTAL P. 07 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. SW., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File ~60-217-236-467 Marsha W. Ellison, Chair Roanoke City School Board 2030 Knollwood Road, S. W. Roanoke, Virginia 24018 Dear Ms. Ellison: I am enclosing copy of Ordinance No. 33430-061697 amending and reordaining certain sections of the 1996-97 School and Capital Projects Fund Appropriations, providing for appropriation of $7,729.00 for the Summer Special Education Interpreter Training Program; additional funds totaling $58,155.00 from interest earned relating to construction costs for Breckinridge Middle School renovations; and additional appropriation of $50,000.00 from federal food aid revenues and cafeteria receipts. The abovereferanced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, p~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Marsha W. Ellison, Chair Roanoke City School Board June 18, 1997 Page 2 pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Ramsuer, Clerk, Roanoke City School Board W. Robert Herbert, City Manager James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33430-061697. AN ORDINANCE to amend and reordain certain sections of the 1996-97 School and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 School and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: School Fund Appropriations Education Summer Special Education Interpreter Training 1997-98 (1-.4) ...... Food Services (5) ......................................... Revenue Education Summer Special Education Interpreter Training 1997-98 (6) ........ Grants-in-Aid Federal (7) ................................... Charges for Services (8) .................................... Capital Proiects Fund Aooropriation~ Education Breckinridge Renovations (9) ................................ Revenue Due from State Literary Fund (10) ............................. $ $109,696,316 7,729 3,815,696 $106,897,893 7,729 2,548,996 2,562,706 $ 24,948,464 6,433,155 1,198,720 1) Staff Development 2) FICA 3) Travel 4) Supplies 5) Food 6) Federal Grant Receipts 7) Federal Food Aid 8) Cafeteria Receipts 9) Appropriation from Literary Fund 10) Due from State Literary Fund - Breckinridge (030-060-6543-6174-0129) $ 5,610 (030-060-6543-6174-0201 ) 429 (030-060-6543-6174-0551 ) 1,590 (030-O60-6543-6174-0614) 100 (030-060-6005-6788-0602) 50,000 (030-060-6543-1102) (030-060-6000-0712) (030-060-6000-0811) 7,729 35,000 ~,000 (008-060-6085-6896-9006) 58,155 (008-1321) (58,155) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCE CiTY OF ROANOKE, VA dune 16. 1~7 FROM: SUBJECI~. Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Requests for the Appropriation of School Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for one grant in the School Fund. This grant is funded with 100% federal funds. This report is also appropriating $58,155 from interest earned in the State Non-Arbitrage Pool for construction costs of the Breckinridge Middle School renovations. Additionally, a higher level of participation in the student lunch program for the period April through June has resulted in a higher level in expenses for food purchases. This report will appropriate an additional $50,000 for these expenditures; $35,000 from federal food aid and $15,000 from cafeteria receipts. We recoramend that you concur with this request of the School Board. Director of Finance JDG /ICF /bls Attachments c: lla Farrts, Senior Accountant Marsha W. Eliison, Chairman John H. Sounders, Vice Chairman Marilyn L. Curtis Harry F. Davis Charles W. Day Melinda J. Payne Brian J. Wishneff Dr. E. Wayne Harris, Superintendent Cindy H. Ramsuer Clerk of the Board //.-Roanoke City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-981-2951 June 11, 1997 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The School Board requests the following appropriations as the result of official Board action at its June 10 meeting: · Grant No. 6543 - $7,729.00 for the Summer Special Education Interpreter Training Program to provide funds for the development of training curriculum for the hearing impaired program. The continuing program will be reimbursed one hundred percent by federal funds. · Additional funds for appropriation have been received totaling $58,155.00 from interest earned in the State Non-Arbitrage Pool for construction costs of the Breckinridge Middle School renovation. · Higher level of participation in the student lunch program for the period April to June and the resulting higher level of expenses required for food purchase requires an additional appropriation of $50,000.00 from federal food aid revenues and cafeteria receipts. The Board appreciates the approval of these requests. Sincerely, Cindy H. Ramsuer, Clerk re cc: Mrs. Marsha W. Ellison Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. James D. Grisso Mrs. Ila Farris (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIAtiON REQUI~T Summer Special Education Interpreter Training 030-060-6543-6174-0129 Staff Developme,t 030-060-6543-6t74-0201 FICA 030-060-6543-6174-0551 Travel 030-060-6543-0174-0614 Supplies Appropriation Unit X56 $ 5,6t0.00 72.6% 429.00 5.5% 1,590.00 20.6% 100.00 1.3% $ 7,729.00 100.0% 030-060-6543-1102 Federal Grant Receipts $ 7,729.00 100.0% The Summer Special Education Interpreter Training program will provide funds for the development of training cutficulam for the healing impaired program. The program will be reimbursed one hundred percent by federal funds and will end December 31, 1997. This is a continuing program. June 10, 1997 RQANOKE clrlY SCHOOL BOARD Roanoke, Virginia APPROPRIATION I~EQUF.~T Bmcklnridge Middle 8¢hoo! RenovatJens 6085 006-060-6085-6896-0851 Appropriation Unit ZM1 008-060-6085-6896-9006 Building Renovation $ 56,155.0,,0. 100.0 % Literary Fund Loan $ 58,155,00 100,0 % The above additional appropriation request will provide funding for constm~lon costs of the Bmckirtddga Middle $c, hool renovation. The request is made to appropriate interest earned in the State Non-Arbitrage Pool (A~;count 006-1161). These funds have been receNed. June 10, t997 ROANOKE CiTY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Food Service 030-060-6005-6788-0602 Appropriation Unit ZA5 Food $ 50,000.~ i00.0% 030-060-6000-0712 030-060-6000-0811 Federal Food Aid $ 35,000.00 70.0% Csfete~ia ReQeipt$ 15,000.00 30.0% $ 50,000.00 100.0% The additional appropriation of federal food aid revenues and cafeteria receipts to the Schools' General Fund is made to recognize me I~igher level of pa~cipation in the student lunch program for the period April to June end the resulting higher level of expenses required for food purchases. June 10, 1997 Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #72-178-200-236-450 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33432-061697 accepting Fiscal Year 1997-98 funds for the HOME Investment Partnerships Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development. The abovereferanced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sin, cerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. W. Robe~ Herbe~ Ci~ Manager June 18, 1997 Page 2 pc; James D. Grisso, Director of Finance Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Ronald H. Miller, Building Commissioner H. Daniel Pollock, Housing Development Coordinator Glenn D. Radcliffe, Director, Human Development Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget Vickie S. Tregubov, Grants Compliance Monitor H;~AG ENDA.97'~JU NF- 18 IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of June, 1997. No. 33432-061697. VIRGINIA, A RESOLUTION accepting the Fiscal Year 1997-98 funds for the HOME Investment Partnerships Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD). BE follows: 1. The Partnerships approved IT RESOLVED by the Council of the City of Roanoke as Fiscal Year 1997-98 funds for the HOME Investment Program are hereby ACCEPTED, upon receipt of an letter from HUD. 2. The City Manager or the Assistant City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD) for such funds, the Funding Approval, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly June 16, 1997. set out in the report to this Council dated ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File 60-72-178-200-236-450 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33431-061697 amending and reordaining certain sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of $595,252.00 in connection with acceptance of 1997-98 HOME Investment Partnership Program Entitlement funds for HOME activities. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. James D. Grisso Director of Finance June 18, 1997 Page 2 pc: W. Robert Herbert, City Manager William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Ronald H. Miller, Building Commissioner H. Daniel Pollock, Housing Development Coordinator Glenn D. Radcliffe, Director, Human Development Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget Vickie S. Tregubov, Grants Compliance Monitor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33431-061697. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Ar.)ropriations Community Development $ 3,758,443 HOME Investment Partnership FY94 (1-2) ........................ 605,000 HOME Investment Partnership FY96 (3-8) ........................ 601,000 HOME Investment Partnership FY97 (9-18) ....................... 587,000 HOME Program Income FY96-97 (19) ........................... 18,213 Revenue Community Development $ 3,758,443 HOME Investment Partnership FY97 (20) ........................ 587,000 HOME Program Income (21) ................................... 7,786 HOME Program Income - State (VHPF) (22) ...................... 10,427 1 ) CHDO Project III - NNEO (035-090-5302-5272) $(313) 2) CHDO Project - NNEO Fairfax Avenue (035-090-5302-5341) 313 3) Unprogrammed Administration (24,820) 4) RRHA General Administration 24,820 5) Operating Reserves CHDO (2,295) (035-090-5304-5321) (035-090-5304-5239) (035-090-5304-5334) 6) CHDO Operating - NNEO Fairfax Avenue (035-090-5304-5337) $ 2,295 7) Project Reserves CHDO (035-090-5304-5340) (415) 8) CHDO Project - NNEO Fairfax Avenue (035-090-5304-5341) 415 9) RRHA General Administration 48 10) CHDO Operating - BRHDC Gilmer Avenue 10,000 11 ) CHDO Operating - NNEO Fairfax Avenue 17,705 12) Operating Reserves CHDO 1,645 13) DHD Home Security Deposits 5,336 14) Consolidated Rehab Loans - RRHA (035-090-5305-5333) 386,349 15) HOP Subsidy - RRHA (035-090-5305-5338) 30,063 16) Home Downpayment and Closing Costs - RRHA (035-090-5305-5240) 22,844 17) BRHDC - Community Assisted Revitalization (035-090-5305-5339) 105,000 18) CHDO Project - NNEO Fairfax Avenue (035-090-5305-5341) 8,010 19) CHDO Project - NNEO Fairfax Avenue (035-090-5320-5341) 8,262 20) HOME Revenue FY97-98 (035-035-1234-7248) 587,000 21) HOME Program Income (035-035-1234-7220) 2,226 22) HOME Program Income - State (VHPF) (035-035-1234-7230) 6,036 (035-090-5305-5239) (035-090-5305-5342) (035-090-5305-5337) (035-090-5305-5334) (035-090-5305-5318) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia June 16, 1997 97-24 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Acceptance of 1997-98 HOME Investment Partnerships Program (HOME) Entitlement and Appropriation of Funds for HOME Activities HOME is a housing assistance program of the U.S. Department of Housing and Urban Development (HUD). Bo The City has received a HOME entitlement grant each year since FY 1999. and must reapply annually to HUD to receive such funding. City Council authorized filing the FY 1997-98 HOME application through submission of the Annual Update to the Consolidated Plan to HUD by Resolution No. 33402-051297, adopted on May 12, 1997. II. ~: Approval of the City's 1997-98 HOME entitlement of $587.000 is forthcoming from HUD. The letter of approval is completing the routine release process. B. A total of $595.262 needs to be appropriated from the following two sources: 1. $587_000 from the 1997-98 HOME entitlement grant. (See Attachment A.) $8_262 from 1996-97 HOME unappropriated program income revenue accounts g035-035-1234-7220 ($2,226) and//035-035-1234-7230 ($6,036). (See Attachment A.) Co $27.843 needs to be transferred from HOME accounts from prior years to projects included in the FY 1997-98 HOME Program. (See Attachment B.) The new $587.000 HOME grant requires $62.369 in matching fund~ Matching funds will come from cash and in-kind contributions from non-federal sources. No outlays of City funds will be needed to meet the match requirement. III. Issues: Impact on community development in the City. Members of Council Page 2 B. Funding. C. Timing. D. Administrative capability. IV. Alternatives: Adopt a resolution accepting the FY 1997-98 HOME funds, contingent upon receipt of the approval letter from HUD, and mlIt~>~tlllg~t,~ ~ the required Grant Agreement (to be approved as to form by the City Attorney), Funding Approval, and any other forms required by HUD on behalf of the City in order to accept such funds; and AP3ZL0fil~,~12 to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance, as detailed in Attachment A; and Transfer $27.843 in HOME accounts from prior years to projects included in the FY 199%98 HOME program, as detailed in Attachment B. ao Impact on communiW development in the City would be positive, continuing programs which Council has endorsed in the past and funding new initiatives to address community housing needs. b. Funding would be available from the sources indicated in Attachments A and B. Iiming is important. The funds are needed to implement programs on, or as soon as possible after, July 1, 1997. Administrative capability will be positively affected by providing for tracking for reporting purposes and to prevent disallowed costs. Do not adopt a resolution accepting the FY 1997-98 HOME funds, contingent upon receipt of the approval letter from HUD, and do not authorize the City_ Manager to exec..te, the required Grant Agreement (to be approved as to form by the City Attorney), Funding Approval, and any other forms required by HUD on behalf of the City in order to accept such funds; and Do not appropriate $595_262 to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance; and Members of Council Page 3 Vo Do not transfer $27.843 in HOME accounts from prior years to projects included in the FY 1997-98 HOME program. ao Impact on community, development in the City could be negative if programs are delayed or canceled. Funding would not be an immediate issue. However, any HOME entitlement not expended within five-years from the beginning of the grant year of the funds is subject to recapture by HUD. Therefore, delays in accepting the 1997-98 entitlement would not be in the interests of the City. Co Timing could be a problem in that the implementation of projects, including acquisitions, construction or other direct housing assistance to citizens, could be delayed. Administrative capability could be adversely affected in that the funds also support the community agency and City staff who conduct and manage the projects. It is recommended that City Council concur with Alternative A, which would include: Adopting a resolution accepting the FY 1997-98 HOME funds, contingent upon receipt of the approval letter from HUD, and authorizing the City Manager to execute the required Grant Agreement (to be approved as to form by the City Attorney), Funding Approval, and any other forms required by HUD on behalf of the City in order to accept such funds; and ° ~rl~lXialllllt~2 to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance, as detailed in Attachment A; and Tmsferring $27.843 in HOME accounts from prior years to projects included in the FY 1997-98 HOME program, as detailed in Attachment B. Respectfully submitted, W. Robert Herbert City Manager Members of Council Page 4 WRH: FEB Attachments C~ Assistant City Manager City Attorney Director of Finance Director of Public Works Director of Human Development Chief, Economic Development Chief, Planning and Community Development Budget Administrator Housing Development Coordinator Office of Grants Compliance Attachment A HOME Funds -- 1997 Account Set-Up Transactions Account No. I Description I Amount 1997 New Funds: 035-090-5305-5239 RRHA General Administration 48.00 035-090-5305-5342 BRHDC (CHDO) Operating 10,000.00 035-090-5305-5337 NNEO (CHDO) Operating 17,705.00 035-090-5305-5334 CHDO Operating Reserve 1,645.00 035-090-5305-5318 DSS HOME Security Deposits 5,336.00 035-090-5305-5333 RRHA Consolidated Rehab Program 386,349.00 035-090-5305-5338 RRHA HOP Subsidy Program 30,063.00 035-090-5305-5240 RRHA Down Payment/Closing Costs 22,844.00 035-090-5305-5339 BRHDC Community Assisted Revitalization Effort 105,000.00 035-090-5305-5341 NNEO Fairfax Avenue Acquisition 8,010.00 Subtotal 587,000.00 1996-97 Excess Program Income: 035-090-5320-5341 NNEO Fairfax Avenue Acquisition 8,262.00 GRAND TOTAL 595,262.00 Attachment B HOME Funds -- Account Transfers Account No. Description [ Amount Transfers: 035-090-5304-5321 Unprogrammed--Administration (24,820.00) 035-090-5304-5239 RRHA General Administration 24,820.00 035-090-5304-5334 Operating Reserves-CHDO (2,295.00) 035-090-5304-5337 NNEO (CHDO) Operating 2,295.00 035-090-5304-5340 Project Reserves--CHDO (415.00) 035-090-5304-5341 NNEO Fairfax Avenue Acquisition 415.00 035-090-5302-5272 CHDO--Proj III--NNEO (313.00) 035-090-5302-5341 NNEO Fairfax Avenue Acquisition 313.00 Total Transfers 27,843.00 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #72-178-200-236-247-258 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33434-061697 accepting Fiscal Year 1997-98 funds for the Community Development Block Grant Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. W. Robe~ Herbe~ Ci~ Manager June 18, 1997 Page 2 pc: James D. Grisso, Director of Finance Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Ronald H. Miller, Building Commissioner H. Daniel Pollock, Housing Development Coordinator Glenn D. Radcliffe, Director, Human Development Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget Vickie S. Tregubov, Grants Compliance Monitor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June, 1997. No. 33434-061697. A RESOLUTION accepting the Fiscal Year 1997-98 funds for the Community Development Block Grant Program, and authorizing the proper City officials to execute the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD). BE follows: 1. IT RESOLVED by the Council of the City of Roanoke as The Fiscal Year 1997-98 funds for the Community Development Block Grant Program are hereby ACCEPTED, upon receipt of an approved letter from HUD. 2. The City Manager or the Assistant City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department of Housing and Urban Development (HUD) for such funds, the Funding Approval, and any and all understandings, assurances and documents relating thereto, in such form as is approved by the City Attorney, as more particularly set June 16, 1997. out in the report to this Council dated ATTEST: City Clerk. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File ~60-72-178-200-236-247-258 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33433-061697 amending and reordaining certain sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of $2,627,732.00 in connection with acceptance of 1997-98 Community Development Block Grant Program Entitlement funds for CDBG activities. The abovereferanced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. James D. Grisso Director of Finance June 18, 1997 Page 2 pc: W. Robert Herbert, City Manager William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Ronald H. Miller, Building Commissioner H. Daniel Pollock, Housing Development Coordinator Glenn D. Radcliffe, Director, Human Development Phillip F. Sparks, Chief, Economic Development Diane S. Akers, Budget Administrator, Office of Management and Budget Vickie S. Tregubov, Grants Compliance Monitor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33433-061697. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Community Development Block Grant FY97 (1-4) ................. Community Development Block Grant FY98(5-132) ............... Revenue Community Development Block Grant FY97 (133-134) ............. Community Development Block Grant FY98 (135-147) ............. 1) Training and Development 2) Program Development 3) Drug and Alcohol Abuse Council 4) Economic Investment Fund 5) RRHA General Administration 6) Gainsboro Professional Park Support 7) Gainsboro Land Use Plan (035-097-9715-2044) $( 428) (035-097-9715-5096) (1,500) (035-097-9739-5209) 1,928 (035-097-9730-5136) 127,548 (035-098-9810-5035) 29,782 (035-098-981 0-5007) (035-098-981 0-5016) $ 2,634,898 2,500,184 $ 2,634,898 2,500,184 63) Dental Insurance 64) Life Insurance 65) Disability Insurance 66) Telephone 67) Administrative Supplies 68) Motor Fuels and Lubricants 69) Training and Development 70) Fleet Management 71) Fleet Rental 72) Fumitura and Equipment · $1,000 73) Postage 74) Regular Employee Salaries 75) Overtime Wages 76) Temporary Employee Wages 77) ICMA Retirement 78) FICA 79) Hospitalization Insurance 80) Dental Insurance 81) Life Insurance 82) Disability Insurance 83) Maintenance Contracts (035-098-9822-1126) (035-098-9822-1130) (035-098-9822-1131) (035-098-9822-2020) (035-098-9822-2030) (035-098-9822-2038) (035-098-9822-2044) (035-098-9822-7025) (035-098-9822-7027) (035-098-9822-9005) (035-098-9822-2160) (035-098-9825-1002) (035-098-9825-1003) (035-098-9825-1004) (035-098-9825-1115) (035-098-9825-1120) (035-098-9825-1125) (035-098-9825-1126) (035-098-9825-1130) (035-098-9825-1131) (035-098-9825-2005) 84) Fees for Professional Services 85) Telephone 86) Administrative Supplies 87) Training and Development 88) Local Mileage 89) Equipment Rental/ Lease 90) Travel and Education - Citizens 91) CIS - PC Rental/ Maintenance 92) Postage (035-098-9825-2010) (035-098-9825-2020) (035-098-9825-2030) (035-098-9825-2044) (035-098-9825-2046) (035-098-9825-3070) (035-098-9825-5124) (035-098-9825-7007) (035-098-9825-2160) $ 428 315 225 3,377 2,000 1,250 1,500 3,579 6,300 2,000 4,000 60,763 1,000 1,000 5,468 4,649 4,632 219 213 152 200 500 600 4,000 2,500 500 1,000 2,053 1,851 750 33) Fleet Management Daily Vehicle Rental 34) Printing 35) Postage 36) Equipment Rental 37) Other Rental 38) Program Development 39) Management Services 40) Regular Employee Salaries 41) ICMA Retirement 42) FICA 43) Hospitalization Insurance 44) Dental Insurance 45) Life Insurance 46) Disability Insurance 47) Telephone 48) Administrative Supplies 49) Expendable Equipment < $1,000 50) Training and Development 51) Management Services 52) Critical Assistance for the Elderly 53) Vacant Lot Homesteading 54) Demolition 55) Quick Response to Emergency 56) Consolidated Rehab 57) Elm Avenue Rehab 58) Property Maintenance 59) Regular Employee Salaries 60) ICMA Retirement 61) FICA 62) Hospitalization Insurance (035-098-9815-2054) (035-098-9815-2075) (035-098-9815-2160) (035-098-9815-3070) (035-098-9815-3075) (035-098-9815-5096) (035-098-9815-7015) (035-098-9818-1002) (035-098-9818-1115) (035-098-9818-1120) (035-098-9818-1125) (035-098-9818-1126) (035-098-9818-1130) (035-098-9818-1131 ) (035-098-9818-2020) (035-098-9818-2030) (035-098-9818-2035) (035-098-9818-2044) (035-098-9818-7015) (035-098-9820-5003) (035-098-9820-5104) (035-098-9820-5108) (035-098-9820-5203) (035-098-9820-5112) (035-098-9820-5140) (035-098-9820-5352) (035-098-9822-1002) (035-098-9822-1115) (035-098-9822-1120) (035-098-9822-1125) 500 500 500 2,650 14,022 1,500 2,000 34,614 3,115 2,648 2,385 143 121 86 1,000 388 2O0 1,000 300 90,000 12,000 100,000 40,000 59,158 100,000 10,000 89,902 8,091 6,878 7,155 8) Consolidated Rehab Program Support - CDBG 9) Consolidated Rehab Program Support - UDAG 10) Second Street/Gilmer Project 11 ) Operation Paintbrush Support 12) Quick Response to Emergencies Support 13) Critical Assistance for the Elderly Support 14) Down Payment/ Closing Cost (HOP) 15) HOP Subsidy Program 16) Henry Street Revitalization 17) Shaffer's Crossing 18) Regular Employee Salaries 19) Temporary Wages 20) ICMA Retirement 21) FICA 22) Hospitalization Insurance 23) Dental Insurance 24) Life Insurance 25) Disability Insurance 26) Fees for Professional Services 27) Advertising 28) Telephone 29) Administrative Supplies 30) Expendable Equipment < $1,000 31) Publications and Subscriptions 32) Training and Development (035-098-9810-5042) (035-098-9810-5030) (035-098-9810-5134) (035-098-9810-5048) (035-098-9810-5076) (035-098-9810-5002) (035-098-9810-5331 ) (035-098-9810-5338) (035-098-9810-5046) (035-098-9810-5047) (035-098-9815-1002) (035-098-9815-1004) (035-098-9815-1115) (035-098-9815-1120) (035-098-9815-1125) (035-098-9815-1126) (035-098-9815-1130) (035-098-9815-1131 ) (035-098-9815-2010) (035-098-9815-2015) (035-098-9815-2020) (035-098-9815-2030) (035-098-9815-2035) (035-098-9815-2040) (035-098-9815-2044) 96,387 133,333 5,000 7,400 8,000 18,000 2,500 3,000 1,000 2,000 167,940 2,000 15,115 14,157 7,632 455 588 42O 6,000 2,000 5,000 2,421 5OO 1,500 3,500 93) Management Services 94) Neighborhood Training 95) Neighborhood Plan 96) Neighborhood Business Development 97) Hotel Roanoke Section 108 Repayment 98) Small Business Incubator 99) Business Training Initiative 100) Economic Development Investment Fund 101) Second Street/ Gilmer Avenue 102) Temporary Wages 103) FICA 104) Special Projects 105) Operation Paintbrush 106) Mini-Grants 107) Downtown Facade Grants 108) Graffiti Abatement 109) Neighborhood Development Grants 110) Historic Neighborhood Comp Rehab 111) Historic Survey 112) Temporary Wages 113) FICA 114) Resource Mothers - Health Department 115) Empowering Individuals with Disabilities 116) Apple Ridge Programs (035-098-9825-7015) (035-098-9825-5147) (035-098-9825-5142) (035-098-9830-5021 ) (035-098-9830-5135) (035-098-9830-5092) (035-098-9830-5132) (035-098-9830-5136) (035-098-9830-5137) (035-098-9832-1004) (035-098-9832-1120) (035-098-9832-2034) (035-098-9837-5102) (035-098-9837-5122) (035-098-9837-5201 ) (035-098-9837-5273) (035-098-9837-5028) (035-098-9837-5173) (035-098-9837-5176) (035-098-9836-1004) (035-098-9836-1120) (035-098-9836-5222) (035-098-9838-5057) (035-098-9838-5084) 2OO 25O 1,000 10,000 431,155 45,000 20,400 72,452 73,000 22,000 2,000 6,000 36,881 10,000 40,000 2,000 20,000 80,000 5,000 14,862 1,138 17,000 24,163 18,000 117) Volunteer Leadership Camp 118) Project Hope 119) Opportunity Knocks 120) City Wide Youth Program 121) TAP/TLC Repairs 122) Emergency Assistance Fund (035-098-9838-5086) (035-098-9838-5088) (035-098-9838-5098) (035-098-9838-5153) (035-098-9838-5155) (035-098-9838-5158) 123) Operation Bootstrap (035-098-9838-5212) 124) TAP Customized Job Training 125) Business Training Initiative 126) Scouting Early Leads (035-098-9838-5218) (035-098-9838-5263) (035-098-9838-5269) 127) Roanoke City Boxing Association 128) YWCA Youth Club 129) YMCA Youth Program 130) Drug and Alcohol Abuse Council 131) Contingency Fund 132) Indirect Costs 133) Shaffer's Crossing Land Sale 134) Deanwood Land Sale 135) CDBG Entitlement 136) Parking Lot Income 137) Other Program Income - RRHA 138) Cooper Industries (UDAG) 139) Loan Repayment- NNEO 810 Loudon 140) Home Ownership Assistance 141) SRO Loan to TAP 142) Trompeter Brothers 143) Lagniappe EEC. 144) K.D.L. Investments L.L.C. (035-098-9838-5274) (035-098-9838-5350) (035-098-9838-5351) (035-098-9839-5209) (035-098-9840-5300) (035-098-9840-5154) (035-035-1234-9727) (035-035-1234-9729) (035-035-1234-9801 ) (035-035-1234-9802) (035-035-1234-9803) (035-035-1234-9806) (035-035-1234-9809) (035-035-1234-9822) (035-035-1234-9820) (035-035-1234-9816) (035-035-1234-9831 ) (035-035-1234-9832) $ 7,400 12,500 11,000 17,300 17,000 42,706 6,200 17,800 15,000 8,000 50,700 10,000 11,700 1,372 20,000 43,495 28,490 99,058 2,134,000 36,000 68,000 13,333 20,000 5,600 6,721 7,620 145) Parking Lot'lncome - Williamson Road (UDAG) 146) Downtown Associates 147) Hotel Roanoke Section 108 Repayment (035-035-1234-9807) $120,000 (035-035-1234-9833) 1,750 (035-035-1234-9834) 75,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia June 16, 1997 97-25 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Acceptance of 1997-98 Community Development Block Grant (CDBG) Prograna Entitlement and Appropriation of Funds for CDBG Activities I. Background: City Council authorized filing a CDBG application through the submission of the Consolidated Plan to the Department of Housing and Urban Development (HUD) for FY 1997-98 on May 12, 1997 by by Resolution No. 33402-51297. HUD approval of the City's FY 1997-98 CDBG application is forthcoming. The letter of approval is pending the routine release process. II. Current Situation: Grant approval is for $2.134.000. the amount requested by the City. Appropriation request includes $366.184 in expected CDBG 1997-98 program income from parking receipts, Hotel Roanoke 108 loan repayment, Housing Authority rehabilitation loan repayments, miscellaneous loan repayments and repayments from the Home Ownership Assistance program. (See Attachment A) Appropriation request includes $127,548 in unappropriated program income received from the Roanoke Redevelopment and Housing Authority in the 1996-97 program year for land sales in Deanwood and Shaffers Crossing (See Attachment B). D. Total appropriation request i~ $2,627,732. CDBG Entitlement $2,134,000 Estimated 97-98 Program Income $ 366,184 Unprogrammed Program In come $ 127.548 Total Appropriation $2,627,732 Members of Council Page 2 III. Issues: A. B. C. D. Additionally. $1.928 needs to be transferred between accounts in the prior year of CDBG entitlement as detailed in Attachment C. Impact on community development in the City Funding Timing Administrative IV. Alternatives: Adopt a resolution accepting the FY 1997-98 CDBG funds, contingent upon receipt of the approval letter from HUD, and authorizing the Citv Manager to execute the required Grant Agreement (to be approved as to form by the City Attorney), Funding Approval, and any other forms required by HUD on behalf of the City in order to accept such funds; and Appropriate $2.627.732 to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance $2.134.000 CDBG FY 97- 98 entitlement and $366.184 in projected 97/98 program income and $127.548 in unappropriated 96/97 program income as detailed in Attachment A and B; and Transfer $1.928 between accounts in the prior year of CDBG entitlements as detailed in Attachment C. Impact on communi _ty development in the City would be positive, continuing programs which Council has endorsed in the past, and funding new initiatives to address citizens' concerns. b. Funding would be available from the sources as listed in Part II, D. Timing is important. The fimds are needed to implement programs on or, as soon as possible after, July 1, 1997. Members of Council Page 3 Administrative capability will be positively affected. Appropriating funds will allow tracking for reporting purposes and prevent disallowed costs. Do not adopt a resolution accepting the FY 1997-98 CDBG funds, contingent upon receipt of the approval letter from HUD, and do not authorize the City Manager to execute the required Grant Agreement (to be approved as to form by the City Attorney), Funding Approval, and any other forms required by HUD on behalf of the City in order to accept such funds; and Do not appropriate $2.627.732 to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance ($2.134.000 CDBG entitlement, $366384 in projected 97/98 program income and $127.548 in 96/97 unappropriated program income) as detailed in Attachment A and B; and 3. Do not transfer $1.928 between accounts as detailed in Attachment C. Impact on community development in the Ci_ty could be negative if programs are delayed or canceled. b. Funding would not be an issue. Timing could be a problem as construction projects or acquisition could be delayed, and staff salaries may be affected if City Council does not accept the new entitlement by July 1, 1997. d. Administrative capability would not be an issue. Recommendation: It is recommended that City Council concur with Alternative A, which would include: Adorn a resolution accepting the FY 1997-98 CDBG funds, contingent upon receipt of the approval letter from HUD, and authorizing the Ci_ty Manager to execute the required Grant Agreement (to be approved as to form by the City Attomey), Funding Approval, and any other forms required by HUD on behalf of the City in order to accept such funds; and Appropriate $2.627.732 to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance ($2.134.000 CDBG Members of Council Page 4 entitlement, $366.184 projected 97/98 program income and $127,~48 in unappropriated 96/97 program income) as detailed in Attachment A and B; and Transfer $1.928 between accounts in the prior two years of CDBG entitlements as detailed in Attachment C. WRH/LSS Attachments CC2 Assistant City Manager City Attorney Director of Finance Director of Public Works Director of Human Development Director of Utilities and Operations Director of Public Safety Office of Management and Budget Office of Grants Compliance Respectfully submitted, be ATTACHMENT A Itemized Expenditures for CDBG Fiscal Year 1997-98 Funds Account No. Item Description 035-098-9810-5035 RRHA General Administration $ 29,782.00 5007 Gainsboro Prof. Park Support $ 6,000.00 5016 Gainsboro Land Use Plan ! $ 6,000.00 5042 Consol& Rehab Program Support - CDBG I $ 96,387.00 5030 Consold. Rehab Program Support - UDAG $ 133,333.00 5134 2nd Street/Gilmer NE Project $ 5,000.00 5048 Operation Paintbrush Support $ 7,400.00 5076 Quick Response To Emergencies Sup. i $ 8,000.00 5002 Critical Assistance for the Elderly Support ]._$ 18,0_0._0.00 5331 Down Payment/Clos_ing C_os_t- (HOP) i $ 2,500.00 5338 HOP Subsidy Program i $ 3,000.00 5046 Henry Street Revitalization $ 1,000.00 5047 Shaffer's Crossing-- - - ~ 5; 2,000.00 Sub total $ 318,402.00 Account No. Item Description : Amount 035-098-9815 City CDBG and HOME Administration 1002 Regular Employee salaries . $ 167,940.00 1004 Temp Wages $ 2,000.00 1115 ICMA Retirement $ 15,115.00 1120 FICA $ ~,157.0~0 1125 Hospitalization Insurance $ 7,632.00 1126 Dental Insurance $ 455.00 1130 Life Insurance $ 588.00 1131 Disability Insurance $ 420.00 2010 Fees for Professional Services I $ 6,000.00 2015Advertising $ 2,000.00 $ ..... 5,000.00 2030 IAdministrative supplies ....... $ 2,421.00 2035 ]Expendable equipment < $1000 $ 500.00 2040!Publications & subscriptions $ 1,500.00 2044 lTraining & Development $ 3,500.00 2054 iFleet Mgmt. Daily vehicle rental $ 500.00 2075 Printing $ 500.00 2160 Postage $ 500.00 3070 Equipment Rental $ 2,650.00 3075 Other Rentals $ 14,022.00 5096 'Program Development $ 1,500.00 7015 Management Services $ 2,000.00 Sub total $ 250,900.00 ATTACHMENT A Account No. Item Description Amount 035-098-9818 Housing Development Administration 1002 Regular Employee Salaries $ 34,614.00 1115 ICMA Retirement $ 3, I 15.00 1120 'FICA $ 2,648.00 1125 Hospitalization Insurance : $ 2,385.00 1126 Dental Insurance $ 143.00 1130 Life Insurance $ 121.00 1131 Disability Insurance $ 86.00 2020 Telephone $ 1,000.00 '$ 388.00 2030 Administrative Supplies 2035 Expendable equip < $1000 i $ 200.00 2044 Training and Development : $ 1,000.00 7015 Management Services $ 300.00 Sub total $ 46,000.00 Account__ No. Item Description i Amount 035-098-9820 Housing 5003 Critical Assistance for the Elderly $ 90,000.00 5104 Vacant Lot Homesteading $ 12,000.00 5108 Demolition $ 100,000.00 5203 Q_uick R_es__Pons_e_to Emergency $ 40,000.00 5112 Consolidated Rehab i $ 59,158.00 5140 Elm Avenue Rehab : $ 100,000.00 5352 Property Maintenance ~ $ i01~(J6.00 Subtotal :$ 411,158.00 Account No. Item Description Amount 035-098-9822 City Code Enforcement 1002 Regular Employee Salaries I $ 89,902.00 1115 ICMA Retirement i $ 8,091.00 1120 FICA ' $ 6,878.00 1125 Hospitalization Insurance $ 7,155.00 1126 Dental Insurance $ 428.00 1130 Life Insurance $ 315.00 1131 Disability Insurance $ 225.00 2020 Telephone $ 3,377.00 2030 Administrative Supplies $ 2,000.00 2038 Motor fuels & lubricants $ 1,250.00 2044 Training & Development I $ 1,500.00 7025 Fleet Management $ 3,579.00 7027 Fleet rental $ 6,300.00 ATTACHMENT A 9005 Furniture and Equipment >1000 $ 2,000.00 2160 Postage and Copying $ 4,000.00 Sub total $ 137,000.00 I Account No. Item Description Amount 035-098-9825 Neighborhood Partnership I ]0~J~Regular Employee Salaries ! ~ 60,763.00 1003 Overtime Wages $ 1,000.00 1004 Temporary Employee Wages $ 1,000.00 1115 ICMA Retirement ! $ 5,468.00 1120 FICA $ 4,649.00 1125 ............ ~ 4)532.00 Hospitalization Insurance 112{ Dental Insurance $ 219.00 1130 Life Insurance $ 213.00 1131 Disabilty Insurance $ 152.00 2005 Maintenance Contracts $ 200.00 2010 Fees for Professional Services $ 500.00 2020 Telephone $ 600.00 2030 Administrative Supplies $ 4,000.00 2044 Training and Development $ 2,500.00 2046 Local Mileage $ 500.00 3070 Equipment Rental/Lease $ 1,000.00 5124 Travel & Education- Citizens $ 2,053.00 7007 CIS-Pers. Comp. Rent/Maint. $ 1,851.00 2160 Postage $ 750.00 7015 Management Services $ 200.00 5147 Neighborhood Training $ 250.00 5142 Neighborhood Plan $ 1,000.00 Sub total $ 93,500.00 Account No. Item Description Amount 035-098-9830 Economic Development 5021 Neighborhood Business Development $ 10,000.00 5135 Hotel Roanoke 108 Repayment . $ 431,155.00 5092 Small Business Incubator ~ $ 45,000.00 5132 Business Training Initiative $ 20,400.00 5136 Economic Dev. Investment Fund $ 72,452.00 5137 Second Street/Gilmer $ 73,000.00 Sub total $ 652,007.00 ATTACHMENT A Account No. Item Description Amount 035-098-9832 Job Training/Internship Program (OOY) 1004 Temporary Wages i $ 22,000.00 1120 FICA $ 2,000.00 2034 Special Projects $ 6,000.00 Sub total $ 30,000.00 Account No. Item Description 035-098-9837 Neighborhhood Projects Amount 5102 Operation Paintbrush i $ 36,881.00 5122 Mini Grants $ 10,000.00 5201 Downtown Facade Grants I $ 40,000.00 5273 Graffiti Abatement ! $ 2,000.00 5028 Neighborhood Development Grants I iS 20,000.00 5173 Historic Neigh Comp Rehab $ 80,000.00 5176 Historic Survey $ 5,000.00 i Sub total ........ $ ~;_8~ i.00 Account No. 035-098-9836 Item Description Pregnant Teen/Teen Parent-Soc. Services Amount 1004 Temporary Wages - city $ 14,862.00 1120 FICA - City $ 1,138.00 5222 Resource Mothers - Health Department $ 17,000.00 .... ~-iot-a] $ ~'000100 Account No. Item Description Amount 035-098-9838 Human Development Programs 5057 Empowering Individuals w/Disab. $ ~4,163.00 5084. Apple Ridge Programs $ 18,000.00 5086!Volunteer Leadership Camp $ 7,400.00 5088 Project HOPE $ 12,500.00 5098, Opportunity Knocks $ 11,000.00 5153 City-wide Youth Program $ 17,300.00 5155 iTAP/TLC Repairs $ 17,000.00 5158 Emergency Assistance Fund $ 42,706.00 521~- Operation Bootstrap $ 6,200.00 5218 rAP Customized Job Training $ 17,800.00 5263 Business Trng Initiative $ 15,000.00 ATTACHMENT A Accounts 35-035 j~0 I+cD~G Entitlment $ Lot Income $ Other Program Income 2~ .... $ 9~06~oop~er I~d~s~r~es (UDAG) Loan payment - NNEO - 810 Loudon _ Assistance ,, $ , Loan to TAP 9816~,Trompeter Bros. L.C. ,, $ L.L.C. -- LD.L. Investments L.L.C. ,, $ ,,parking Lot Income _'i $ 58-3-3'Downtown Associates ,, $ Amount ~,196.00 _ --~-- w~t-itv Boxing Assn. - 5274'lRoan°gc ~;-5 i~yMCA Youth program Item Description ccount No. ~ -- ---, ¥~7~,~1 ~,buse Council ~g-9839 4 .... * -- ~ T¢~l Abuse Co~Cn - 5209',Drag ' ~gancy F~d 035.098-98~u-~¢~ 03 ~.058-98}0~ ', - ~ND TOTAL _~ -~ ', ATTACHMENT B Appropriation of Unappropriated 1996/97 Program Income Account No. Item Description Amount Appropriate 035-097-9730-5136 Revenue 035-035-1234-9727 035-035-1234-9729 Economic Investment Fund $ ~haffers Crossing Land Sale 127,548.00 $ 28,490.00 Deanwood Land Sale I $ 99,058.00 ATTACHMENT C CDBG Account Transfers Account No. Item Description Amount 035-097-9715-2044 'Training and Development -~ - (428.00) 035-097-9715-5096 $ 035-097-9739-5209 Program Development iDmg and Alcohol Abuse Council (1,500.00 $ 1,928.00 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June18,1997 File #2-20-28-30-207-450 Mr. Charles Haymes Haymes Bros., Inc. P. O. Box 314 Chatham, Virginia 24531 Dear Mr. Haymes: I am enclosing copy of Ordinance No. 33435-061697 amending Ordinance No. 33241-012197 to amend the total amount of consideration that may be offered or expended for acquisition of property rights needed by the City for the Roanoke Electric Steel Industrial Access Road Project across property owned by Haymes Brothers, Inc., and identified as Official Tax No. 6010603. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, HAAGENDA.9'~JUNF-I~ Mr. Charles Haymes June 18, 1997 Page 2 pc: Donald G. Smith, Chairman of the Board and Chief Executive Officer, Roanoke Electric Steel Corp., P. O. Box 13948, Roanoke, Virginia 24038-3948 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget Phillip F. Sparks, Chief, Economic Development IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA, The 16th day of June, 1997. No. 33435-061697. AN ORDINANCE amending Ordinance No. 33241-012197 to amend the total amount of cons/d~ation that may be offered or expended for the acquisition of property righ~ needed by the City for the Roanoke Electric Steel Industrial Access Road Project across proper~ owned by Haymes Brothers, Inc., and identified ns Official Tax No. 6010603; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The first sentence of parnip'aph number 2 of Ordinance No. 33241-012197 is hereby araended to read ns follows: '°the total consideration offered or expended for the parcel and any and all nece~ary closing costs, including apprai~ fees, title search fees, attorney fees, and recordation costs, shall no~ exceed $85,000.00 without further authorization of Council.' A~ amended, Ordinance No. 33241-012197 is hereby affirmed and i-o~mins in full force In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and efl%~t upon its passage. A'rr~,ST: City Clark. June 16, 1997 97-27 The Honorable Mayor David A. Bowers and Members of City Council Dear Mayor and Members of Council: SUBJECT: Roanoke Electric Steel Industrial Access Road Right-of-Way Acquisition I. BACKGROUND Ordinance No. 33241-012197 provides for the acquisition of property rights needed by the City for the Roanoke Electric Steel Industrial Access Road project across property owned by Haymes Brothers, Inc. and identified as Official Tax Map Number 6010603. The Ordinance further provid~gl that total consideration expended for the parcel should not exceed $70,000, including closing costs, appraisal fees, title search fees, attorney fees and recordation costs without City Council approval. H. CURRENT SITUATION The City has received an appraisal of the parcel and has negotiated a purchase price of $77,500 with the owner. B. Necessary_ closing costs and associated fees are estimated to be $5,000. IH. ISSUES A. Neighborhood Safety. D. Funding. IV. ALTERNATIVES City_ Council amend Ordinance No. 33241-012197 to authorize the acquisition of property rights needed by the City for the Roanoke Electric Steel access road project, identified as Official Tax Map Number 6010603, for a consideration not to exceed $85,000 including closing costs and associated fees. Members of City Council June 16, 1997 Page 2 ~ related to residential and vehicular traffic will be addressed by the removal of industrial traffic through the Westside Boulevard neighborhood. Timing is critical due to the need for construction of the new access road to begin quickly to facilitate the plant expansion at Roanoke Electric Steel and ensure their market competitiveness. ~ program of the City will be advanced by the retention of fifty jobs with an average salary of $27,000, $14 million in new investment by Roanoke Electric Steel and the creation of new revenue to the City. Funding is available from contingency in the project account number 008- 002-9659 due to the availability of contingency funds that were budgeted as part of the original appropriation. City Council not amend Ordinance No. 33241-012197 to authorize the acquisition of property fights needed by the City for the Roanoke Electric Steel access road project, identified as Official Tax Map Number 6010603, for a consideration not to exceed $85,000 including closing costs and associated fees. ~igh[lllr31~L~g~ related to residential and vehicular traffic through the Westside Boulevard neighborhood will not be addressed. Timing for Roanoke Electric Steel will not be met, therefore, jeopardizing their plant expansion, as well as their market competitiveness. ~ program may not be advanced by the retention of fifty jobs with an average salary of $27,000, a $14 million investment by Roanoke Electric and the creation of new revenue to the City. 4. Funding will not be an issue. RECOMMENDATION Ci_ty Council amend Ordinance No. 33241-012197 to authorize the acquisition of property rights needed by the City for the Roanoke Electric Steel access road project, identified as Official Tax Map Number 6010603, for a consideration not to exceed $85,000 including closing costs and associated fees. Members of City Council June 16, 1997 Page 3 Respectfully submitted, W. 'R...o~ert Herbert City Manager WRH:EDC/kdc cc: Assistant City Manager Director of Finance City Attorney Director of Public Works Manager, Management and Budget Economic Development Administrator MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #20-77-217-236-514 M. Scott Hollis Urban Engineer Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 Dear Mr. Hollis: I am enclosing copy of Resolution No. 33437-061697 authorizing execution of an agreement between the City and the Commonwealth of Virginia Department of Transportation relating to the construction phase of the Old Mountain Road, N. E., and Nelms Lane, N. E., Project (Project No. U000-128-V21, PE-101, RW-201, M-501), upon certain terms and conditions. I am also enclosing copy of Resolution No. 33438-061697 authorizing execution of an agreement between the City and the Commonwealth of Virginia Department of Transportation relating to the construction phase of the King Street and Berkley Road, N. E., Project (Project No. U000-128-V22, PE-101, RW-201, M-501 ), upon certain terms and conditions. The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. M. Scott Hollis Urban Engineer Virginia Department of Transportation June 18, 1997 Page 2 pc; W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations Diane S. Akers, Budget Administrator, Office of Management and Budget Charles A. Harlow, Grants Compliance Monitor IN THE COUNCIL FOR THE CITY OF ROANOKE, The 16th day of June, 1997. VIRGINIA, No. 33437-061697. A RESOLUTION authorizing the execution of an agreement between the City and the Commonwealth of Virginia, Department of Transportation, said agreement relating to the construction phase of the Old Mountain Road, N.E., and Nelms Lane, N.E., Project (Project No. U000-128-V21, PE-101, RW-201, M-501); upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is hereby authorized to execute, for and on behalf of the City, and the City Clerk is authorized to attest, the agreement between the City and the Commonwealth of Virginia, Department of Transportation, attached to the report to this Council dated June 16, 1997, said agreement establishing certain duties and obligations in connection with the construction phase of the Old Mountain Road, N.E., and Nelms Lane, N.E., Project (Project No. U000-128-V21, PE-101, RW- 201, M-501), upon certain terms and conditions, as more specifically set forth in the report to this Council dated June 16, 1997. 2. The form of the agreement shall be approved by the City Attorney. ATTEST: City Clerk. IN THE COUNCIL FOR THE CITY OF ROANOKE, The 16th day of June, 1997. No. 33438-061697. VIRGINIA, A RESOLUTION authorizing the execution of an agreement between the City and the Commonwealth of Virginia, Department of Transportation, said agreement relating to the construction phase of the King Street and Berkley Road, N.E., Project (Project No. U000-128-V22, PE-101, RW-201, M-501); upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is hereby authorized to execute, for and on behalf of the City, and the City Clerk is authorized to attest, the agreement between the City and the Commonwealth of Virginia, Department of Transportation, attached to the report to this Council dated June 16, 1997, said agreement establishing certain duties and obligations in connection with the construction phase of the King Street and Berkley Road, N.E., Project (Project No. U000-128-V22, PE-101, RW-201, M-501), upon certain terms and conditions, as more specifically set forth in the report to this Council dated June 16, 1997. Attorney. The form of the agreement shall be approved by the City ATTEST: City Clerk. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #20-60-77-217-236-514 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33436-061697 amending and reordaining certain sections of the 1996-97 Capital Projects Fund Appropriations, providing for appropriation of $17,340.00 in connection with two roadway safety projects. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, f~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:*~AG ENDA. 97~J U N E.I 8 Ja~es D= Grisso DirectorofFinance June 18,1997 Page 2 pc; W. Robert Herbert, City Manager William F. Clark, Director, Public Works William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer " Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations Diane S. Akers, Budget Administrator, Office of Management and Budget Charles A. Harlow, Grants Compliance Monitor IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33436-061697. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Capital Projects Fund Appropriations, and providing for an emergency. VVHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Streets and Bridges $14,620,255 Roadway Safety Improvement Program (1-2) .................... 150,000 Capital Improvement Reserve $18,754,576 Public Improvement Bonds - Series 1996 (3) .................... 16,032,018 Revenue Due from State Government (4) ............................... $ 17,340 1) Appropriated from Bond Funds 2) Appropriated from State Grant Funds 3) Streets and Bridges 4) Due from VDOT (008-052-9606-9001 ) (008-052-9606-9007) 17,340 (008-052-9701-9191 ) 17,340 (008-1237) 17,340 $(17,340) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 16, 1997 No. 97-155 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Mayor Bowers and Members of City Council Subject: City/State Agreements for Two (2) Roadway Safety Projects I. Backqround: Intermodal Surface Transportation Efficiency Act (ISTEA) was signed into federal law in December 1991. ISTEA requires state departments for transportation to set aside a minimum of 10 percent of The Surface Transportation Program (STP) allocation each year to be used for "hazard elimination" and "rail/highway grade crossings". Fundinq participation for approved project allocations is 90 percent federal and 10 percent local. Regular urban highway allocations may be used to provide 98 percent of the 10 percent local matching funds, with the locality providing the other 2 percent. This effectively means that the locality only needs to provide 0.2 percent in local funding, for the project allocation, and 100 percent for any costs in excess of the allocation. Virginia Department of Transportation (VDOT) approved Roanoke City's project applications in December, 1993 for the following three (3) projects: Old Mountain Road/Nelms Lane~ N.E., intersection - widen pavement and improve alignment of Nelms Lane. King Street/Berkley Road~ N.E.~ intersection - improve sight distance by widening King Street. 3. Albemarle Avenue, S.E.~ railroad qrade crossinq - upgrade flashing lights and add gates, east of Williamson Road. Projects had been selected by City staff based upon site review, reported accident history, and citizen complaints. Roanoke City Council approved the appropriate resolutions on July 11, 1994 for VDOT to enable these projects to be programmed in the Six-Year Improvement Program Report No. 97-155 Page 2 June 16, 1997 (Resolutions No. 32101-071194; 32102-071194 and 32103- 071194). Also, City Council authorized execution of project administration agreements on August 15, 1995, and authorized right-of-way acquisition on October 7, 1996. Plans for the two (2) intersection projects are complete and have been reviewed with each property owner. Right- of-way acquisition is also complete. Design concerns have been resolved to the apparent satisfaction of those property owners. Consequently, VDOT has allowed the projects to proceed without a formal public hearing. (The Albemarle Avenue, S.E. railroad grade crossing project was completed in 1996). II. Current situation: Bids for construction of the two (2) projects were advertised jointly as one contract. VDOT received one (1) bid from Fort Chiswell Construction Company (of Bluefield, Virginia) in the amount of $306,653.15. VDOT determined this to be an acceptable bid price. The Commonwealth Transportation Board awarded the contract on May 15, 1997. A sketch of the projects is provided on Attachment I. B. Features of these two (2) projects include: 1. Kinq Street/Berkley Roadr N.E Additional lane, 150 feet in length, to provide for separate left turns from King Street onto Berkley Road. b. Improved sight distance for all vehicles approaching the intersection. 2. Old Mountain Road/Nelms Laner N.E. Realigned portion of Nelms Lane which will intersect Old Mountain Road at a right angle. Width of the realigned portion of Nelms Lane will match the width of other streets in the subdivision to which it serves as the main entrance. Report No. 97-155 Page 3 June 16, 1997 City must execute the two (2) attached City/State Agreements (Attachments II and III) before VDOT will allow Fort Chiswell Construction Company to begin construction. City forces will assist in the administration and inspection of construction. City share of the cost for these projects is established at $63,114.84. The fourth page of Attachments II and III show the cost sharing ratios to be used on this project. Project costs exceed Federal Allocations by $47,533.87 for the Old Mountain Road/Nelms Lane project, and by $14,922.97 for the King Street/Berkley Road project. The City is responsible for 100 percent of these costs. The City will front-fund the right-of-way costs in the total amount of $17,340. Billing procedures between VDOT and the City require that the City establish a receivable account of $17,340. III. Issues: A. Fundinq B. Construction C. Timinq IV. Alternatives: City Council authorize the City Manager, in a form acceptable to the City Attorney, to execute the two (2) City/State Agreements on behalf of the City. Fundinq, in the amount of $63,114.84, exists in the Roadway Safety Improvement Program Account (008- 052-9606-9001). Right-of-way purchases will be front-funded by the City. Billing procedures between VDOT and the City require that the City establish a receivable account of $17,340. Transfer funding of $17,340 from 008-052-9606-9001 to 008-052-9606-9007. 2 o Construction plans comply with City's needs for improved traffic safety. Report No. 97-155 Page 4 June 16, 1997 3. Timinq for project construction to begin is June, 1997. Completion is scheduled for October, 1997. City Council not authorize the City/State Agreement and proceed to reimburse VDOT for 100% of all expenditures to date in accordance with project resolutions. Fundinq would be needed in the amount of the total project expenditures by VDOT to date. 2. Construction plans would not be built, leaving traffic safety in its current condition. 3. Timinq is not an issue. V. Recommendation is that City Council approve Alternative A and Authorize the City Manager, in a form acceptable to the City Attorney, to execute the two (2) City/State Agreements on behalf of the City. Establish a receivable account from VDOT for $17,340 and transfer funding of $17,340 from 008-052-9606-9001 to 008-052-9606-9007. WRH/RKB/gpe Attachments: copy: Respectfully submitted, ert Herbert Ci~q~ Manager I Project Sketch II City/State Agreement III City/State Agreement Director of Finance City Attorney Director of Public Works Director of Utilities & Operations City Engineer Office of Management & Budget Traffic Engineer Construction Cost Technician INTERSBCT ON ATTACHIqE~ I MPROVEMENTS NELMS LN. AT OLD MTN. RD. KING ST. AT BERKLEY RD. ATTACI~iIgNT II AGREEMENT BETVVEEN THE CITY OF ROANOKE AND VIRGINIA DEPARTMENT OF TRANSPORTATION The City of Roanoke Commonwealth of Virginia, hereinafter referred to as ROANOKE and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as tile DEPARTMENT, hereby agree as follows: 1. The DEPARTMENT will prosecute a project for the improvement of 0.10 mile of the intersection of Old Mountain Road N. E. and Noires Lanr~ N. E. within ROANOKE from Old Mountain Road, Station 10 + 10.15 to Noires I.ane, Station 15 + 37.86 and designated as Project U000-128-V21, PE-101, RW 201, M~501 and Federal Project STP-5128(170). 2. ROANOKE approves the plans as designed and requests the DEPARTMENT to submit the project with recommendation that it be approved by the Commonwealth transportation Board/Federal Highway Administration and agrees that if such project is approved and constructed by the DEPARTMENT, ROANOKE, thereafter, at its own expense, will maintain the project, or have it maintair~ed, in a manner satisfactory to the DEPARTMENT or its authorized representatives and will make ample provision each year for such maintenance. ROANOKE agrees that after construction of the project, or any part thereof, it will not permit any reduction in the number of or width of traffic lanes or any alterations without the prior written approval of the DEPARTMENT. Parking will be prohibited at all times on both sides of this project and appropriate NO PARKING signs shall be erected. Tile signs shall conform to the slandards as shown in the current edition of the Manual on Unifoml lraffic Cont(ol Devices. ROANOKE agrees that the location, form and character of informational, regulatory arid warning signs, curb and pavement or other markings and traffic signals, irrstalled or placed by any public authority, or other agency, shall conform to the standards as shown in the current edition of the Manual on Uniform Traffic Control__~)evices or be subject to the approval of tile DEPARTMENT. ROANOKE agrees that the location and installation of utility 2 10. poles, lighting standaKls, traffic signal poles or any other facility installed or placed within the right of way by any public authority, or other agency, shall conform to VDO¥ I_and Use Permit Manual or be subject to the approval of the DEPARTMENt. ROANOKE agrees to comply with Title VI of the Civil Rights Act of 1964 and the Virginia Fair Employmer~t Contracting Act, Section 2.1-374 through 21-376 of tile Code of Virginia (1950), as amended. ROANOKE agrees to comply with all applicable federal, state and local rules, regulations a~d statutes when work is performed or~ this project with municipal forces or its agent at project expe~se. ROANOKE agrees that prison labor will not be used for any purpose whatsoever on this project. ROANOKE agrees to participate in the actual cost of this project in accordance with the following tabulation, understanding that the costs shown are estimated and the percentages will be applied to actual costs. 11. The DEPARTMENT will administer the construction contract for the project. The DEPARTMENT will be responsible for costs up to tile *federal limiting amount and ROANOKE will be responsible for its matching share. ROANOKE will reimburse the DEPARIMENT for 100% of the costs exceeding the federal limiting amount. J_ E¢_T_CO_S__T ITEM Preliminary Engineering Right-of-Way M-501 M-501 ROANOKE'S SHARE ESTIMATED COST .Z"/_*_ 0 0 $ 9,290.00* 0 20 194,710.00' 0.20 47,533.87 100 AMOUNT 0 $ 18.58 38942 47,533.87 Total $ 251,533.87 $47,941 87 *Federal limiting amount - $204,000,00 4 IN WITNESS WHEREOF, the parties have hereunto affixed their signatures, the CITY of ROANOKE on the day of 1997, and the DEPARTMENT on the day of .......... 1997. ATTEST: CITY OF ROANOKE BY BY CITY CLERK CITY MANAGER NOTE: The official signing for the municipality must attach a certified copy of the authority under which this agreement is executed. This agreement is executed in three originals. APPROVED ASTO FORM CITY ATTORNEY COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION BY COMMISSIONER · ATTACI~IEI~ III AGREEMENT BETWEEN THE CITY OF ROANOKE AND VIRGINIA DEPARTMENT OF TRANSPORTATION The City of Roanoke Commonwealth of Virginia, hereinafter referred to as ROANOKE, and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT, hereby agree as follows: 1. The DEPARTMENT wilt prosecute a project for the improvement of 0.17 mile of the intersection of King Street and Berkley Road N. E. within ROANOKE from 0.102 Mi. N. Int. of Berkley Road, Station 9 + 00.00 to 0.069 Mi. S. Int. Berkley Road, Station 18 + 00.00 and designated as Project U000-128-V22, PR-101, RW-201, M-501 and Federal Project STP-5128(171). 2. ROANOKE approves the plans as designed and requests the DEPARTMENT to submit tim project with recommendation that it be approved by the Commonwealth Transportation Board/Federal Highway Administration and agrees that if such project is approved and constructed by the DEPARTMENT, ROANOKE, thereafter, at its own expense, will maintain the project, or have it maintained, in a manner satisfactory to the DEPARTMENT or its authorized representatives and will make ample provision each year for such maintenance. ROANOKE agrees that after construction of the project, or any part thereof, it will not permit any reduction in the number of or width of traffic lanes or any alterations without the prior written approval of the DEPARTMENT. Parking will be prohibited at all times on both sides of this project and appropriate NO PARKING signs shall be erected. The signs shall conform to the standards as shown in the current edition of the Manual on Vpiform Traffic Control Devices. ROANOKE agrees that the location, form and character of informational, regulatory and warning signs, curb and pavement' or other markings and traffic signals, installed or placed by any public authority, or other agency, shall conform to the standards as shown in the current edition of the Manual 9n Uniform Traffic ¢ontr01 Devices or be subject to the approval of the DEPARTMENT. ROANOKE agrees that the location and installation of utility 10. poles, lighting standards, traffic signal poles or any other facility installed or placed within the right of way by any public authority, or other agency, shall conform to VDOT Land Use Permit Manual or be subject to the approval of the DEPARTMENT. ROANOKE agrees to comply with Title VI of the Civil Rights Act of 1964 and the Virginia Fair Employment Contracting Act, Section 2.1-374 through 2.1-376 of the Code of Virginia (1950), as amended. ROANOKE agrees to comply with all applicable federal, state and local rules, regulations and statutes when work is performed on this project with municipal forces or its agent at project expense. ROANOKE agrees that prison labor will not be used for any purpose whatsoever on this project. ROANOKE agrees to padicipate in the actual cost of this project which includes a special provision for price adjustment in accordance with the following tabulation, understanding that the costs shown are estimated and the percentages will be applied to actual costs. 11. The DEPARTMENT will administer the construction contract for the project. The DEPARTMENT will be responsible for costs up to the *federal limiting amount and ROANOKE will be responsible for its matching share. ROANOKE will reimburse the DEPARTMENT for 100% of the costs exceeding the federal limiting amount. ITEM Preliminary Engineering Right-of-way M-501 M-501 pROJECT COST ROANOKE'S SHARE ESTIMATED .COST 0 0 $ 8,050.00* 0.20 116,950.00' 0.20 14,922.97 100 AMOUNT 0 $ 16.10 233.90 14,922.97 Total $ 139,922.97 $15,172.97 *Federal limiting amount - $125,000.00 IN WITNESS WHEREOF, the parties have hereunto affixed their signatures, the CITY of ROANOKE on the day of .., 1997, and the DEPARTMENT on the day of ,1997. A'FI'EST: CITY OF ROANOKE BY CITY CLERK BY CITY MANAGER NOTE: The official signing for the municipality must attach a certified copy of the aulhority under which this agreement is executed. This agreement is executed in three originals. APPROVED AS TO FORM CITY ATTORNEY COMMONWEALTH OF VIRGINIA, DEPARTMEN'f OF TRANSPORTATION BY COMMISSIONER 5 MARY F. PARKER, CMC/AAE City C!erk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #192-270-472 Jerry S. Nix, Vice-President Harris-Johnson Industries, Inc. d/b/a Custom Rigging Systems 8343 Winston Street Greensboro, North Carolina 27406 Dear Mr. Nix: I am enclosing copy of Ordinance No. 33439-061697 amending Ordinance No. 33341-042197 to correct a misnomer and to set forth the correct name of the entity being awarded the bid to renovate the existing rigging system at the Roanoke Civic Center Auditorium; viz: Harris-Johnson Industries, Inc., d/b/a Custom Rigging Systems. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. Jerry S. Nix, Vice-President Harris-Johnson Industries, Inc. June 18, 1997 Page 2 pc; W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Bobby E. Chapman, Manager, Civic Center Facilities D. Darwin Roupe, Manager, Supply Management Diane S. Akers, Budget Administrator, Office of Management and Budget IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33439-061697. AN ORDINANCE amending Ordinance No. 33341-042197 to correct a misnomer and set forth the correct name of the entity being awarded the bid to renovate the existing rigging system at the Roanoke Civic Center Auditorium; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Ordinance No. 33341-042197 is hereby amended to correct a misnomer and set forth the correct name of the entity being awarded the bid to renovate the existing rigging system at the Roanoke Civic Center Auditorium. 2. The correct name of the entity being awarded the bid is Harris-Johnson Industries, Inc. d/b/a Custom Rigging Systems and all references in Ordinance No. 33341-042197 to Custom Rigging Systems, Inc., are hereby amended to read Harris-Johnson Industries, Inc. d/b/a/Custom Rigging Systems, all as more fi~lly set forth in the June 16, 1997, report of the City Manager to this Council. 3. As amended, Ordinance No. 33341-042197 is hereby amrmed and remains in full force and effect. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia June 16, 1997 97-344 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Amendment to Ordinance No, 33341-042197, Rigging System Contract - Civic Center I. Background on the subject in chronological order is: April 21. 1997 City Council authorized the award of a contract for Rigging System Renovations at the Roanoke Civic Center Auditorium. The above award was to be by contract in a Form approved by the City Attorney. The contract award was to be made to Custom Rigging Systems, Inc. for the amount of $98.027.00. II. Current Situation is: In the development of the contract documents it was determined that Custom Rigging Systems, Inc. is not incorporated and is a subsidiary of Harris-Johnson Industries, Inc. The above misnomer was not realized at the time of the bid or its recommended award. All other aspects of the bid, its response and the recommended award remains the same as originally presented. It is necessary for City Council to amend Ordinance No. 33341- 042197 to correct the misnomer identified above. III. Issues in order of importance are: A. Need to amend the Ordinance B. Timino Amendment to Ordinance No. 33341-042197 Rigging System Contract - Civic Center IV. Alternatives in order of feasibility are: ~ authorize the amendment of Ordinance No. 33341- 042197 to correct the name of the Company to provide Rigging System Renovations to the Roanoke Civic Center Auditorium to Harris-Johnson Industries, Inc. d/b/a Custom Rigging Systems. Need to amend the Ordinance will allow for the appropriate contracting and completion of the required services at the Civic Center Auditorium. Timing for the required services would be accomplished in the most expedient manner with the acceptance of this alternative. Council not authorize the Ordinance amendment to correct misnomer. Need would continue but the contract could not be completed using the company name of Custom Rigging Systems as it is a subsidiary and is not incorporated. Timing for the project completion would be greatly extended due to having to return to Council to request bids be rejected, rebid and again present to Council a recommendation on that rebid. Recommendation is for City Council to concur with Alternative "A" - to authorize the amendment to Ordinance No. 33341-042197 which will correct the name of the Firm for the award of Rigging System Renovations at the Roanoke Civic Center Auditorium to Harris-Johnson Industries, Inc. d/b/a Custom Rigging Systems. Respectfully Submitted, W. Robert Herbert, City Manager City Attorney City Clerk Director of Finance Director, Utilities & Operations Management & Budget Manager, Supply Management Manager, Civic Center Mary F, Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #5-236-262-301 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33440-061697 amending and reordaining certain sections of the 1996-97 Grant Fund Appropriations, providing for appropriation of $12,900.00 received from the Department of Criminal Justice Services for Records Management Improvements. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. James D. Grisso DirectorofFinance June 18,1997 Page 2 pc: W. Robert Herbert, City Manager George C. Snead, Jr., Director, Public Safety James L. Viar, Acting Chief, Police Department Kit B. Kiser, Director, Utilities and Operations Archie Harrington, Manager, City Information System Ronald L. Wade, Acting Manager, Communications Department Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33440-061697. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Grant Fund Appropriations, and providing for an emergency. VVHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety $ 1,956,640 Criminal History Records (1) ................................ 12,900 Revenue Public Safety $ 1,956,640 Criminal History Records (2-3) ............................... 12,900 1 ) Fees for Professional Services 2) State Gram Receipts 3) Local Match (035-050-3309-2010) $ 12,900 (035-035-1234-7246) 9,675 (035-035-1234-7249) 3,225 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. AI-I'EST: City Clerk. June 16, 1997 Council Report//97-406 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Department of Criminal Justice Services Grant - Records Management Improvements Dear Mayor Bowers and Member of Council: I. Background: In October of 1996, the City of Roanoke Police Department received information that grant funds were being made available through the Department of Criminal Justice Services for records management upgrades. The availability of these funds was very timely in that a major Records Management System upgrade project is being undertaken by the Police Department and City Information Systems. One of the grant programs addressed funding for assistance as project manager for a technology upgrade project. The hiring of a professional with extensive experience in the law enforcement technology field was identified by City Information Systems as being the best method to ensure that the project progresses in a timely and efficient manner. On November 4, 1996, through resolution//33177-110496, City Council authorized the City Manager to sign appropriate documents for applications to the Department of Criminal Justice Services Grant Program for funds in the amount of $15,000.00 with the City providing a local cash match of $3,750.00. On December 18, 1996, the City was notified that funds amounting to $9,675.00 had been awarded to the Police Department under this grant program. There is a required local cash match of $3,225.00 under this grant. II. Current Situation: In March 1997, City Information Systems distributed a Request for Qualifications for finns to handle the responsibilities of project manager for the pending upgrade of the Police Records Management System and the needed changes to Communications Computer Aided Dispatch System. Responses to this request have been evaluated and interviews were conducted to select a project manager. The selection has been completed. C. No funds have been disbursed as of yet. III. Issues: A. B. Need Funds Availability IV. Alternatives: City Council appropriate $12,900.00 ($9,675.00 State funds and $3,225.00 local match) to grant fund expenditure accounts to be established by the Director of Finance and establish corresponding revenue estimates. Need exists for an expert in the area of Records ManagementJC.A.D. Systems to act as a program manager and to guide the Police Department, C.I.S. and Communications personnel through the bid, implementation and contract negotiation phases of current automation project. Funds availability. Local cash match of $3,225.00 will be provided from grant fund account 035-050-3302-9015. City Council decline the authorization to establish accounts necessary for acceptance/expenditure of funds making it unnecessary for the transfer of any local match. Need for guidance in an expensive, multi-department project will not be met. 2. Funds availability. Local cash match funds will not be required. Recommendation is that Council approve alternative "A" to appropriate $12,900.00 ($9,675.00 State funds and $3,225.00 local match) to grant fund expenditure and revenue accounts to be established by the Director of Finance. WRH/MDH/tmw CC: City Attorney Director of Finance Director of Administration/Public Safety Chief of Police C.I.S. Manager Acting Communications Manager Respectfully submitted, W. Robert Herbert City Manager Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #72-138-299-304 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of Resolution No. 33441-061697 appointing the City's Budget Administrator as a member of the Roanoke Interagency Council. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Diane ~. Ak~rs Budget Administrator June 18, 1997 Page 2 pc: John F. Pendarvis, Executive Director, Family Service of Roanoke Valley, 3208 Hershberger Road, N. W., Roanoke, Virginia 24012 Dr. Molly Rutledge, Director, Health Department, 515 8th Street, S. W., Roanoke, Virginia 24016 Dr. Fred P. Roessel, Executive Director, Blue Ridge Community Services, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 James Sikkema, Director, Mental Health, Blue Ridge Community Services, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 Robert Sieff, Director, Special Services, Blue Ridge Community Services, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Frances S. Dickerson, Project Focus Coordinator, Roanoke City Schools Ms. Ann J. Francis, 1914 Westover Avenue, S. W., Roanoke, Virginia 24015 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Corinne B. Gott, Manager, Social Services Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court Gary Conway, Director of Court Services, Juvenile and Domestic Relations District Court Sandra H. Eakin, Deputy City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of June, 1997. No. 33441-061697. VIRGINIA, A RESOLUTION appointing the City's Budget Administrator to the Roanoke Interagency Council. WHEREAS, by Resolution No. 31301-011193, dated January 11, 1993, this Council established a community policy and management team for the City of Roanoke pursuant to the Comprehensive Services Act for At-Risk Youth and Families (CSA), such team being known as the Roanoke Interagency Council; WHEREAS, Section 2.1-751 of the CSA provides that the local governing body may appoint other members to the team; and WHEREAS, this Council deems it appropriate to appoint the City's Budget Administrator as a representative to serve on the Roanoke Interagency Council. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City's Budget Administrator is hereby appointed as a member of the Roanoke Interagency Council. ATTEST: City Clerk. June 16, 1997 ~97592 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: APPOINTMENT OF BUDGET ADMINISTRATOR INTERAGENCY COUNCIL TO THE ROANOKE I. BACKGROUND O__n APril 15, 1992, Senate Bill 171, and House Bill 935: The Comprehensive Service Act for At-Risk Youth and Families (CSA) was enacted by the General Assembly of Virginia. This legislation "created a collaborative interagency system of services and funding that is child-centered, family-focused and community-based when addressing the strengths and needs of troubled and at-risk youth and their families." The Comprehensive Services Act for At-Risk Youth and Familles (CSA) establlshed, effective July 1, 1993, ~ pool of state funds, to be expended for public or private residential or non-residential services for the targeted population of troubled youths and families. C. The purposes of this funds pool, as stated in Section 2.1- 757 of the enacted legislation, are to: - "Place authority for making program and funding decisions at the community level"; - "Consolidate categorical agency funding and institute community responsibility for the provision of services"; "Provide greater flexibility in the use of these funds to purchase services based on the strengths and needs of youths and families"; and "Reduce inadvertent fiscal incentives children according to differing required rates for funding streams." for serving local match Resolution No. 31301-011193 was adopted by the Council o__f the City of Roanoke on January 11, 1993. The resolution provided for the "establishment for the City of Roanoke of a Community Policy and Management Team to be named the Roanoke Interagency Council, pursuant to the Comprehensive Services Act for At-Risk Youth and Families; appointing the membership of such team; providing for the powers and Members of Council Page 2 June 16, 1997 duties of the team; and designating legal counsel and a fiscal agent, effective January 1, 1993." The appointment of the Roanoke Interagency Council, did not include a representative from the Office of Management and Budget. E. Section 2.1-751 of the Commrehenslve Services Act (CSA) states that "the local governing members to the team including, but government official . .,, body may appoint other not limited to, a local II. CURRENT SITUATION Ae The Comprehensive Services Act (CSA) required th- consolidation of eiqht cateqorical fundinq streams from four agencies into a State Funds Pool which is distributed to localities on a formula basis. The membership of the Roanoke Interagency Council (RIC) needs to include the City's Budget Administrator who can provide assistance and direction to the RIC in complying with the requirements of State and local audits and address the changes in fiscal management being required by the State. III. ISSUE A. Fiscal manaqement of CSA State Funds Pool IV. ALTERNATIVES City Council adopt a resolution appointing the Budget Adml ist ator as a representative to serve on the Roanoke Interagency Council. Fiscal manaqement of the CSA State Funds Pool will be provided. City Councll not adopt ~ resolution appointing the Budget Administrator as a representative to serve on the Roanoke Interagency Council. Fiscal manaqement of the CSA State Funds Pool will not be provided. Members of Council Page 3 June 16, 1997 V. RECO~ENDATI0N It is recommended that City Council adopt Alternative A thereby adopting a resolution appointing the Budget Administrator to serve as a representative to serve on the Roanoke Interagency Council. Respectfully su~itt~.d,, W. Robert Herbert City Manager cc: Wilburn C. Dibling, City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director of Human Development and Chairperson, Roanoke Interagency Council Diane Akers, Budget Administrator Gary Conway, Director of Court Services Corinne Gott, Superintendent of Social Services John Pendarvis, Executive Director, Family Services of Roanoke Valley Dr. Molly Rutledge, Public Health Nurse Manager Robert Sieff, Director of Special Services James Sikkema, Mental Health Director Ann Francis, RIC Parent Representative Fran Dickerson, CSA Administrator Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File ff60-72-236-326 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33442-061697 amending and reordaining certain sections of the 1996-97 Consortium Fund Appropriations, providing for appropriation of $20,000.00 for the Fifth District Employment and Training Consortium. The above- referenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~AGENDA.97'~JUNE. 16 James D. Grisso Director of Finance June 18, 1997 Page 2 pc: W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Vickie L. Price, Administrator, Fifth District Employmg,'~t and Training Consortium Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33442-061697. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Fifth District Employment and Training Consortium FY96-97 $ 1,882,336 One Stop Planning Grant (1-4) .............................. 20,000 Revenue Fifth District Employment and Training Consortium FY96-97 $ 1,882,336 One Stop Planning Grant (5) ................................ 20,000 1) Travel (034-054-9773-8352) $ 7,000 2) Supplies (034-054-9773-8355) 2,500 3) Contractual Services (034-054-9773-8357) 10,000 4) Miscellaneous (034-054-9773-8360) 500 5) State Grant Receipts (034-034-1234-9773) 20,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 16, 1997 ~ 97-594 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Appropriation of funding for the Fifth District Employment and Training Consortium 1. BACKGROUND The Fifth District EmPloYment and Traininc Consortium (FDETC) administers the federally funded Job Training Partnership Act (JTPA) for the Fifth Planning District. The FDETC serves eligible residents in the counties of Alleghany, Botetourt, Craig and Roanoke as well as the cities of Clifton Forge, Covington, Roanoke and Salem. C. This agency serves two primary client populations: the economically disadvantaced as determined by income guidelines set by the U.S. Dept. of Labor (under Titles II-A, II-C and the Summer Youth Employment Program) and di 1 cared w kers who have been laid off from employment through no fault of their own (under Title III) The City of Roanoke is the grant recioient for FDETC funding. City Council must appropriate the funding for all grants and other monies the FDETC receives. II. CURRENT SITUATION Governor's EmPloyment and Trainin~ Department (GETD) has sent to the Consortium N i f Aw and adjustments for programs which include on-the-job training, work experience, job related education, classroom training, and remedial education in the following amounts: Honorable Mayor and Members of City Council Page 2 June 16, 1997 III . One Stop Planning Grant - $20,000.00. Notice of Award Number 97-03-05, Support costs for the development of a One Stop Career Center System implementation plan. This process will involve several state agencies (stakeholders such as Virginia Employment Commission and Departments of Social Services) which have employment and training as part of their mission. A. Pro r m r i n C. Timin9 IV. Appropriate the FDETC's additional fundina totalinu $20,000.00 and increase the revenue estimate by $20,000.00 in accounts to be established in the Consortium fund by the Director of Finance. P r m 'on - Planning and preliminary contracting activities will be initiated, ensuring timely project development. 2 o ~ - Funds are available from the Grantor agency as indicated at no additional cost to the City. 3 o Timing - Immediate action will allow project plans to be developed and initiated within planned time frames, April 18, 1997 through June 30, 1997. B. DO not aDDronriate the FDETC's funding totaling $20,000.00 r r m a ' n - Planning and preliminary contracting activities would be delayed or never initiated. 2 o F n__E~L~_q~D_~ - Funds currently available to initiate these efforts may be rescinded and redistributed to other localities. Honorable Mayor and Member of City Council Page 3 June 16, 1997 Timin~ - Delay will cause late or failed start-up of the planning process and possible under expenditure of available funds. RECOMMENDATION Approve Alternative A: Appropriate the FDETC's fundin~ totalin~ S20,000.00 and increase the revenue estimate by $20,000.00, in accounts to be established in the Consortium fund by the Director of Finance. Respectfully submitted, W. Robert Herbert City Manager WRH/VLP:wc cc: Director of Finance City Attorney Director of Human Development FDETC Executive Director Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #247-258 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33444-061697 approving the annual operating budget of the Hotel Roanoke Conference Center Commission for fiscal year 1997-98, with the City's share of operating subsidy being established at $175,000.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Deborah J. Moses, Executive Direclor, Hotel Roanoke Conference Center Commission Donna H. Hurd, Secretary, Hotel Roanoke Conference Center Commission Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June, 1997. No. 33444-061697. A RESOLUTION approving the annual operating budget of the Hotel Roanoke Conference Center Commission for Fiscal Year 1997-1998. WHEREAS, §21 of the Hotel Roanoke Conference Center Commission Act (Chapter 440 of 1991 Acts of Assembly) requires that each participating party approve the Commission's proposed operating budget for the forthcoming fiscal year; WHEREAS, the Commission has submitted to this Council a proposed operating budget showing estimated revenues in the amount of $3,026,904 and expenses in the amount of $2,993,181 for Fiscal Year 1997-1998, with the City share of operating subsidy being established at $175,000; and WHEREAS, this Council desires to approve such proposed budget; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the annual operating budget for the Hotel Roanoke Conference Center Commission for Fiscal Year 1997-1998, a copy of which is attached to the City Manager's report to this Council, dated June 16, 1997, with the City share of operating subsidy being established at $175,000, is hereby approved. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File ~60-247-258 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33443-061697 amending and reordaining certain sections of the 1997-98 Hotel Roanoke Conference Center Commission Fund Appropriations, providing for appropriation of $350,000.00 to the Conference Center Agency fund, in connection with the Hotel Roanoke Conference Center Commission Operating Budget for fiscal year 1997-98. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. ~'"'%~'Sincerely' Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. James D. Grisso Dire~orofFinance June 18, 1997 Page 2 pc: W. Robert Herbert, City Manager Deborah J. Moses, Executive Director, Hotel Roanoke Conference Center Commission Donna H. Hurd, Secretary, Hotel Roanoke Conference Center Commission Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33443-061697. AN ORDINANCE to amend and reordain certain sections of the 1997-98 Hotel Roanoke Conference Center Commission Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 Hotel Roanoke Conference Center Commission Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A~3oro~3riations Operating $ 350,000 Personal Services (1) ...................................... 38,156 Contractual Services (2) .................................... 50,000 Other Charges (3-5) ....................................... 261,844 Revenue Non-Operating City Contribution (6) ....................................... Virginia Tech Contribution (7) ................................ 1) Regular Employee Salaries 2) Fees for Professional Services 3) Training and Development 4) Administration 5) Conference Center Operations - Working Capital (010-002-9500-1002) $ 38,156 (010-002-9500-2010) 50,000 (010-002-9500-2044) 7,000 (010-O02-9500-2092) 5,500 (010-002-9500-2091) 249,344 350,000 175,000 175,000 6) City Contribution 7) Virginia Tech Contribution (010-002-1234-1125) (010-002-1234-1128) $175,000 175,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 16, 1997 Report No. 97-28 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Hotel Roanoke Conference Center Commission Budget 1997-98 I, BACKGROUND Citv Council authorized the establishment of an Agency Fund entitled "Hotel Roanoke Conference Center Commission" on July 27, 1992. Ooeratin(3 budget for the Hotel Roanoke Conference Center Commission (HRCCC) must be approved by Roanoke City Council and the Virginia Tech Board of Visitors as per Sections 21B and C of the Hotel Roanoke Conference Center Commission Act. The operating subsidies are to be equally divided between the City of Roanoke and Virginia Tech. HRCCC adopted an operating budget (Attachment A) for FY 97-98 on June 10, 1997. This budget is intended to cover the operating expenses of the Conference Center operations as managed by DoubleTree Hotels, Inc. Viminia Tech Board of Visitors approved their subsidy amount of $175,000 at their meeting on April 21, 1997. City of Roanoke General Fund Budget adopted May 12, 1997 included the city's subsidy amount of $175,000. II. ISSUES A. Funding The Honorable David A. Bowers, Mayor and Members of City Council June 16, 1997 Page Two III, B. Legal C. Timing ALTERNATIVES A. City Council authorize the following action: Approve Hotel Roanoke Conference Center Commission budget for FY 97-98 (Attachment A). Appropriate $350,000 to the Conference Center Agency Fund accounts to be established by the Director of Finance for Conference Center Commission administrative support and other expenses and establish revenue estimates of $175,000 each for the City and Virginia Tech contributions. Funding in the amount of $175,000 is available in the General Fund Contributions-Conference Center account (001-002-7220-3755). Legal requirements of the Roanoke Conference Center Commission Act will be met. Timing is important to continue Conference Center operations for the FY 97-98 fiscal year. City Council not authorize the approval of the Conference Center Commission budget nor the appropriation of funds to the Conference Center Agency fund. Funding obligation by the city to pay 50% of the Conference Center Commission operating expenses and subsidies would not be met. Legal requirements of the Roanoke Conference Center Commission Act would not be met. 3. Timing delay will impact day-to-day operations of the Conference Center. The Honorable David A. Bowers, Mayor and Members of City Council June 16, 1997 Page Three IV. RECOMMENDATION City Council concur in Alternative A authorizing the following: Approve Hotel Roanoke Conference Center Commission operating budget for FY 97-98 (Attachment A). Appropriate $350,000 to the Conference Center agency fund accounts as established by the Director of Finance for Conference Center administration support and other expenses. Establish revenue estimates of $175,000 each for the City and Virginia Tech contributions. Respectfully submitted, W~. e~e~be~~ City Manager WRH/DJM/dh Attachment CC: Director of Finance City Attorney Manager, Office of Management and Budget Executive Director, Hotel Roanoke Conference Center Commission ATTA~T A HOTEL ROANOKE CONFERENCE CENTER COMMISSION BUDGET FY 97-98 R~I~NUE Conference Center Operating Va. Tech Contribution City Contribution TOTAL REVENUE EXPENSES Conference Center Expenses Commission Personal Services Fees for Professional Services Training and Development Operations FFE / Capital Reserve Conference Center Commission $ 175,000 175,000 350,000 38,156 50,000 Z000 5,500 249,344 Conference Center Operations $2,676,904 2,676,904 2,589,643 53,538 TOTAL EXPENSES NET OPERA TING INCOME 350,000 $ 2,643,181 $ 33,723 Mary F. Parker, CMC/AAE City Clerk CITY OF R O/INOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #27-32..60-67-102-217-468-514 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33445-061697 amending and reordaining certain sections of the 1996-97 Water, Sewage Treatment, and Capital Projects Fund Appropriations, providing for the transfer of funds to close-out accounts for completed projects. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. James D. Grisso Director of Finance June 18,1997 Page 2 pc: W. Robert Herbert, City Manager William F. Clark, Director, Public Works Kit B. Kiser, Director, Utilities and Operations Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33445-061697. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Water, Sewage Treatment, and Capital Projects Fund Appropriations, and providing for an emergency. VVi-IEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Water, Sewage Treatment, and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Water Fund Appropriations Capital Outlay Carvins Cove Filter Plant (1) ................................. Carvins Cove Phase I (2) ................................... Carvins Cove Contract A-2 (3) ............................... RCIT Water Storage Tank (4) ................................ RCIT Water Tank (5) ...................................... $ 22,252,850 317,789 14,013,652 1,982,665 102,276 882,410 ~ewaae Treatment Fund Aoorooriations Capital Outlay Walnut Avenue Bridge (6) .................................. Sewage Treatment Plant Expansion Bonds - 94 (7) ............... $ 27,924,541 150,131 8,374,667 Capital Proiects Fund Aoorooriations Public Safety $ 9,670,238 City Jail Expansion (8) ..................................... 9,416,224 Alterations to Fire Station (9) ................................ 96,014 General Government 13,674,449 Conference Center (10) .................................... 706,701 RCIT Addition (11 ) ........................................ 165,823 Recreation 764,246 Study -Victory Stadium/Field House (12) ....................... 98,065 Railside Linear Park (13) ................................... 13,078 Washington and Fallon Park- ADA (14) ....................... 82,928 Railside Linear Walk- Phase I (15) ........................... 380,713 Streets and Bridges 14,606,255 Concept Design - Pedestrian Bridge (16) ....................... 0 Other Infrastructure 7,643,362 Towne Square Shopping Center (17) .......................... 133,674 Hunting Hills Plaza (18) .................................... 15,654 Sanitation 348,396 Storm Drain Project- Villa Heights (19) ........................ 33,046 Miscellaneous Storm Drain (20) .............................. 227,303 Capital Improvement Reserve 18,970,172 Capital Improvement Reserve (21-24) ......................... 645,540 1 ) Appropriated from Bond Funds 2) Appropriated from Bond Funds 3) Appropriated from Bond Funds 4) Appropriated from Bond Funds 5) Appropriated from Bond Funds 6) Appropriated from Bond Funds 7) Appropriated from Bond Funds 8) Appropriated from General Revenue 9) Appropriated from General Revenue 10) Appropriated from General Revenue (002-056-8365-9001) $ (28,190) (002-056-8368-9001) ( 500) (002-056-8373-9001) (7,344) (002-056-8376-9001 (12,376) (002-056-8378-9001) 48,410 (003-056-8474-9001) (6,894) (003-056-8465-9001) 6,894 (008-052-9685-9003) (19,982) (008-052-9695-9003) (3,986) (008-052-9653-9003) (7,000) 11) Appropriated from Third Party 12) Appropriated from General Revenue 13) Appropriated from General Revenue 14) Appropriated from General Revenue 15) Appropriated from General Revenue 16) Appropriated from General Revenue 17) Appropriated from General Revenue 18) Appropriated from General Revenue 19) Appropriated from Bond Funds 20) Appropriated from Bond Funds 21) Buildings and Structures 22) Economic Development 23) Parks 24) Streets and Bridges (008-052-9680-9004) $ (8,500) (008-052-9681-9003) (3,324) (008-052-9683-9003) (1,422) (008-052-9703-9003) (5,472) (008-052-9702-9003) 1,422 (008-052-9699-9003) (14,000) (008-052-9666-9003) (16,326) (008-052-9667-9003) (54,346) (008-052-9689-9001) (6,954) (008-052-9688-9001) 6,954 (008-052-9575-9173) 23,968 (008-052-9575-9178) 86,172 (008-052-9575-9180) 8,796 (008-052-9575-9181 ) 14,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF' FINANCE CITY OF ROANOKE, VA. June 16, 1997 FROM: S~ Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Close Out of Accounts for Completed Capital Projects Back~ound: Capital projects of all types have been approved by Council for construction over the past years. These projects have included construction in major categories for buildings, parks, streets, bridges, sanitary sewers, water projects and storm drains. Funding is established for each project when Council approves the construction based on the bids for the various construction costs, as well as extra funding for possible contingencies. Co Completed projects have contingency funds remaining after final bills are paid, because projects are completed within the established budgets. II. Current Situation: A. A number of projects have been completed and can be closed out. Reraaining funds need to be transferred from the completed projects to capital projects still under construction or to capital improvement reserve accounts for other future construction. The attached budget ordinance will transfer $132,936 in remaining funding in completed projects to the capital improvement reserve to be available for future appropriations. The ordinance will also transfer bond proceeds funding of $6,894 to the 1994 Sewage Treatment Bond account for future appropriations. Honorable Mayor and Members of City Council Page 2 June 16, 1997 Ew The ordinance will also transfer remaining funding of $56,786 to other related projects still under construction. III. Recommendation: Transfer funds from completed capital projects into appropriate accounts as included on the accompanying budget ordinance. JDG/bls Attachment C: W. Robert Herbert, City Manager Wllburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Charles M. Huffine, City Engineer Rosemary 1~ TrusseH, Accountant MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W_ Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853~1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #24-137 Evelyn Jefferson, Vice-President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson: I am enclosing copy of Ordinance No. 33,H.5-061697 readopting and reenacting the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. Evelyn Jefferson, Vice-President-Supplements MunicipalCode Corporation June 18,1997 Page 2 pc: The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Roy B. Willett, Judge, Twenty-Third Jt~icial Circuit of Virginia The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable George W. Harris, Jr., Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable William D. Broadhurst, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 The Honorable Arthur B. Crush, III, Clerk, Circuit Court The Honorable Donald S. Caldwell, Commonwealth's Attorney Ronald S. Albright, Clerk, General District Court Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Cou.rt Bobby D. Casey, Office of the Magistrate W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June, 1997. No. 33446-061697. AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and providing for an emergency. WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979) (hereinafter sometimes referred to as the "City Code"); WHEREAS, said Code, as amended, contains certain provisions which incorporate by reference pordons of the Code of Virginia (1950), as amended, (hereinafter "State Code"); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are set forth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS, it is the desire of this Council that those provisions of the City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.1, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke (1979), as amended. 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. In order to provide for the usual daily operation of the municipal govermnent, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. WILBURN C. DIBLING, JR. CITY AT~ORN EY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL:cityatty @ci.roanoke. va.us June 16, 1997 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATI~ORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Reenactment of City Code Dear Mayor Bowers and Council Members: Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the current provisions of State law. This year, this procedure is more important than ever before because of the massive recodification of Title 15.1 of the State Code, relating to local government, as new Title 15.2 which will be effective October 1, 1997. Incorporation by reference is frequently utilized in local codes to preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979). If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may not be deemed to include the recent amendments and may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these City Code sections. The Honorable Mayor and Members of City Council June 16, 1997 Page 2 With kindest personal regards, I am WCD:f Attachment CC: Sincerely yours, Wilbum C. IJibling, Jr. City Attorney W. Robert Herbert, City Manager George C. Snead, Director, Public Safety The Honorable Donald S. Caldwell, Commonwealth's Attorney J. L. Viar, Acting Chief of Police Mary F. Parker, City Clerk Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #132 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33449-061697 changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, July 7, 1997, to 12:15 p.m., at the Virginia Museum of Transportation, 303 Norfolk Avenue, S. W., with the 2:00 p.m. session to be held in the City Council Chamber, fourth floor, Municipal Building. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. W. Robert Herbert City Manager June 18, 1997 Page 2 pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Willard N. Claytor, Director of Real Estate Valuation Robert H. Bird, Municipal Auditor Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Glenn D. Radcliffe, Director, Human Development George C. Snead, Jr., Director, Public Safety Rose M. Woodford, Executive Secretary, City Manager's Office IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June, 1997. No. 33449-061697. A RESOLUTION changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, July 7, 1997. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The meeting of City Council regularly scheduled to be held at 12:30 p.m. on Monday, July 7, 1997, is hereby rescbeduled to be held at 12:15 p.m., Monday, July 7, 1997, at the Virginia Museum of Transportation, 303 Norfolk Avenue, S.W., in the City of Roanoke, with the 2:00 p.m. session on the same date to be held in City Council Chambers at 215 Church Avenue, S. W. 2. The City Clerk is hereby authorized to take whatever steps are deemed necessaxy to notify the public of the change in the time and place of such meeting. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File #24-132-137 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33447-061697 amending and reordaining Rule 1, Regular meetinos, of §2-15, Rules of Procedure, of the Code of the City of Roanoke (1979), as amended, to provide that regular meetings of City Council will convene at 12:15 p.m., for the conduct of formal meetings, work sessions or executive sessions, and thereafter, Council shall take up the regular agenda at 2:00 p.m., effective July 1, 1997. I am also attaching copy of Ordinance No. 33448-061697 amending and reordaining Rule 1, Regular meetinos, §2-15, Rules of Procedure, of the Code of the City of Roanoke (1979), as amended, to provide for regular meetings, an organizational meeting, amendments to meeting schedule, and continuance of a meeting due to emergency and adjournment of meetings, effective October 1, 1997. The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. W. Robert Herbert City Manager June 18,1997 Page 2 pc; The Honorable Virginia The Honorable The Honorable of Virginia The Honorable Virginia The Honorable Virginia Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable George W. Harris, Jr., Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable William D. Broadhurst, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 The Honorable Arthur B. Crush, III, Clerk, Circuit Court The Honorable David C. Anderson, City Treasurer The Honorable Marsha C. Fielder, Commissioner of the Revenue The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable W. Alvin Hudson, Sheriff Ronald S. Albright, Clerk, General District Court Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court Bobby D. Casey, Office of the Magistrate Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Willard N. Claytor, Director of Real Estate Valuation W. Robert Herbert City Manager June 18,1997 Page 3 pc: Robert H. Bird, Municipal Auditor George C. Snead, Jr., Director, Public Safety Glenn D. Radcliffe, Director, Human Development .- William F. Clark, Director, Public Works Kit B. Kiser, Director, Utilities and Operations Michael Meise, Branch Manager, Law Library Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June, 1997. No. 33447-061697. AN ORDINANCE amending and reordaining Rule 1, Re_~ular meeting, of §2-15, Rules of procedure, of the Code of the City of Roanoke (1979), as amended, to provide for a new schedule ofregn!ar meetings of City Council effective July l, 1997; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Rule 1, R _e~ul~meeting~ of§2-15, Rules of procedure, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained as follows: §2-15. Rules of procedure. Pursuant to §8 of the Charter, providing for the determination of its rules by the council, the following rules set out in this section are adopted. Rule 1. Regular Meetings. (a) The council shall hold regular meetings on the first and third Mondays of each month. When any regularly scheduled Monday meeting shall fall on a holiday of the city, such meeting shall be held on Tuesday next following. Unless otherwise provided by ordinance or resolution of council, each meeting of city council shall commence at 12:15 p.m. for the conduct of informal meetings, work sessions or executive sessions. Thereat%er, Council shall take up the regular agenda at 2:00 p.m. Council may recess between the 12:15 p.m. session and the 2:00 p.m. session. The second meeting of each month shall be recessed upon the completion of all business except the conduct of public hearings, and such meeting shall be reeonvened at 7:00 p.m. on the same day for the conduct ofpubhe hearings. All meetings of city council shall be automatically adjourned at 11:00 p.m., unless a motion setting a new time for adjournment be made, seconded and unanimously carried. (b) All regular meetings of council shall be held in the Council Chamber, Room 450, of the Municipal Building m the city, unless otherwise provided by ordinance or resolution of council. (c) Tim role shall have no application to the orga~iTational meeting of council required by §10 of the City Charter. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on and after July 1, 1997. 3. This ordinance shall expire on September 30, 1997. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI& The 16th day of June, 1997. No. 33448-061697. AN ORDINANCE amending and reordaining Rule 1, l~e,~lllaLIRglllia~, of §2-15, B.illr, t~lll:9~flll~ of the Code of the City of Roanoke (1979), as amended, to provide for regular meetings, an organizational meeting, amendments to meeting schedule, continuance of a meeting due to emergency and adjournment of meetings; and providing for an emergency and an effective date. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Rule 1, l?xe, glllaLiReltillgs, of §2-15, l~ule~lf~ocgg[llx~ of the Co& of the City of Roanoke (1979), as amended, is hereby amended and reordained as follows: §2-15. gules of procedure. Pursuant to §8 of the Charter, providing for the determination of its roles by the council, the following roles set out in this section are adopted. Rule 1. Regular Meetings; organizational meeting; amendments to meeting schedule; continuance of meeting due to emergency; and adjournment of meetings;. (a) Council shall hold regular meetings on such days as may be prescribed by resolution of the Council adopted at its organizational meeting pursuant to subsection (b) hereof. Should the day established by City Council as the regular meeting day fall on any legal holiday of the City, the meeting shall be held on the next following regular business day, without action of any kind by the City Council. Meetings of City Council shall be automatically adjourned at 11:00 p.m., unless a motion setting a new time for adjournment be made, seconded and unanimously adopted. The regular meetings of Council shall be held in the Council Chambers, Room 450 of the Municipal Building in the City, unless otherwise provided by Resolution of Council. (b) The first meeting of City Council in the month of July shall be referred to as the organizational meeting. The days, times and places of regular meetings to be held during the ensuing months shall be established by resolution at the organizational meeting. (c) If the City Council subsequently prescribes any public place other than the initial public meeting place, or any day or time other than that initially established, as a meeting day, place or time, the City Council shall pass a resolution as to such future meeting day, place or time. The City Council shall cause a copy of such resolution to be posted on the door of the Council Chamber and inserted in a newspaper having a general circulation in the City at least seven (7) days prior to the first such meeting at such other day, place or time. (d) A regular meeting of City Council may be continued if the Mayor, or Vice-Mayor if the Mayor is unable to act, finds and declares that weather or other conditions are such that it is hazardous for members to attend the regular meeting. Such findings shall be communicated to the members and the media as promptly as possible. Ail hearings and other matters previously advertised shall be conducted at the continued meeting, and no further advertisement shall be required. Any such continuance declared in the discretion of the Mayor or Vice-Mayor, shall be not beyond the time fixed for the next regular meeting. (e) Regular meetings of City Council, without further public notice, may be adjourned fi'om day to day or from time to time or from place to place, not beyond the time fixed for the next regular meeting, until the business before the governing body is completed. 2. Rule I, as amended by this ordinance, shall be effective as to regular meetings of City Council held on and after October 1, 1997. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on and after October 1, 1997. ATTEST: City Clerk. H:~MEAS URESXA-AMMEE T.8 WILBURN C. DIBLING, JR. CITY ATt ORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 June 16, 1997 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY AWfORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Meetings of Ci.ty Council Dear Mayor Bowers and Council Members: Attached you will find three measures relating to the meetings of City Council. The balance of this report will explain what each measure accomplishes. The first measure is an ordinance that amends Rule I of Council to provide that, after July 1, 1997, City Council will meet at 12:15 p.m. on the first and third Mondays of each month. This amendment is as requested by the Mayor. The second measure will be effective October 1, 1997, and this ordinance conforms our procedures relating to Council meetings to the requirements of new Title 15.2, Cities. Counties and Towns, of the State Code which will be effective on October 1. New § 15.2- 1416 will require that City Council hold an organizational meeting at its first meeting in July of each year. At this meeting, City Council will be required to adopt a resolution establishing its meeting schedule (days, times and places of regular meetings) for the fiscal year. Thereafter, if Council desires to amend the regular meeting schedule, a resolution establishing the future meeting date, place or time will have to be adopted. A copy of the amendatory resolution will have to posted at the door of City Council Chambers and published in a newspaper of general circulation at least seven days prior to the affected meeting. New §15.2-1416 also provides authority for the Mayor to postpone a regular meeting of City Council in case of a weather emergency, and it also provides new authority that regular meetings may be adjourned without further public notice from day to day or from time to time or from place to place not beyond the time fixed for the next regular meeting. All the requirements and authorities of §15.2-1416 have been included in the second ordinance. The Honorable Mayor and Members of Council June 16, 1997 Page 2 The third measure is a resolution which simply changes the time and place for the July 7, 1997, City Council meeting. This meeting will commence at 12:15 p.m. at the Transportation Museum. With kindest personal regards, I am WCD:f Attachment cc: W. Robert Herbert, City Manager Mary F. Parker, City Clerk Sincerely yours, City Attorney Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File ~60-192-217 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33450-061697 amending and reordaining certain sections of the 1996-97 Capital Projects Fund Appropriations, providing for the transfer of $100,000.00 from Capital Improvement Reserve, Public Improvement Bonds - Series 1996, to General Government, Cleaning and Restoration - Civic Center Exterior, in connection with cleaning and restoration of the exterior of the Roanoke Civic Center. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/,AAE City Clerk MFP:sm Enc. James D. Grisso Director of Finance June 18, 1997 Page 2 pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations ,- Bobby E. Chapman, Manager, Civic Center Facilities D. Darwin Roupe, Manager, Supply Management William F. Clark, Director, Public Works Charles M. Huffine, City Engineer L. Bane Coburn, Projects Manager Ellen S. Evans, Construction Cost Technician Diane S. Akers, Budget Administrator, Office of Management and Budget Charles A. Harlow, Grants Compliance Monitor Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33450-061697. AN ORDINANCE to amend and reordain certain sections of the 1996-97 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Capital Improvement Reserve Public Improvement Bonds - Series 1996 (1) ..................... General Government Cleaning and Restoration - Civic Center Exterior (2) ............... $18,737,236 16,014,678 $13,789,949 100,000 1) Buildings 2) Appropriated from Bond Funds (008-052-9701-9183) (008-052-9625-9001) $(100,000) 100,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. AVrEST: City Clerk. June 16, 1997 Council Report No. 97-149 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT CLEANING AND RESTORATION EXTERIOR OF ROANOKE CIVIC CENTER BID NO. 97-476 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/LBC/kh Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Civic Center June 16, 1997 Council Report No. 97-149 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT CLEANING AND RESTORATION EXTERIOR OF ROANOKE CiViC CENTER BID NO. 97-4-76 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. !~spectfully sub. mitte~ William F. Clark JHP/LBC/kh Attachment: Bid Committee Report City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue Manager, Civic Center June 16, 1997 Council Report No. 97-149 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT CLEANING AND RESTORATION EXTERIOR OF ROANOKE CIVIC CENTER BID NO. 97-4-76 Backoround on the subject in chronological order is as follows: A. Proiect consists of the followino: Bid Item 1: High pressure water cleaning of the Auditorium and Coliseum from the second level up (this is the main floor level above the walls at the back of the sidewalks). ~: Paint all of the exterior smooth concrete (columns and fascias). Bid Item 3: Replace/repair exterior vertical caulked joints between pre-cast panels, panels and columns, and panels and aluminum window frames. Bid Item 4: Combination of Bid Items 1, 2, and 3. B. Followino oroDer advertisement, bids were oubliclv ooened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, on Thursday, May 29, 1997, at 2:00 p.m. C. Two ~2) bids were received, in accordance with the attached bid tab, with Williams Painting and Remodeling, Inc., submitting the Iow bid as follows: Bid Item 1 $23,425 Bid Item 2 40,600 Bid Item 3 1,375 Bid Item 4 65,400 II. Current situation is as follows: A. Proiect has been bid and contract needs to be executed, Honorable Mayor and Members of City Council BID COMMITTEE REPORT CLEANING AND RESTORATION EXTERIOR OF ROANOKE CIVIC CENTER BID NO, 97-4-76 June 16, 1997 Page 2 III. Issues in order of importance are as follows: B= Compliance of the bidders with the reouirements of the contract documents for biddino Amount of the Iow bid Fundino Time of comDletion IV. Alternatives in order of feasibility are as follows: Award a lUmD sum contract to Williams Paintino and Remodelin(~, Inc,, in the amount of $65,400 and 90 consecutive calendar days for the cleaning and restoration of the exterior of the Roanoke Civic Center, in accordance with the contract documents as prepared by the Office of the City Engineer. Compliance of the bidders with the reouirements of the contract documents for biddino was met. 2. Amount of the Iow bid is acceptable. Fundino of the project is available in the 1996 Public Improvement Bond Issue, account number 008-052-9701-9183. = Time of comoletioq is quoted as 90 consecutive calendar days, which is acceptable. B. Reiect the bids and do not award a contract at this time. ComDliance of the bidders with the reouirements of the contract documents for biddino would not be an issue. Amount of the Iow bid would probably not decrease appreciably if re-bid at a later date. 3. Fundino would not be encumbered at this time. 4. Time of completion would be extended, Honorable Mayor and Members of City Council BID COMMITTEE REPORT CLEANING AND RESTORATION EXTERIOR OF ROANOKE CIVIC CENTER BID NO. 97-4-76 June 16, 1997 Page 3 V. Recommendation is as follows: City Council concur in alternative "A" and take the following action: Authorize the City Manaoer to enter into a contractual aoreement with Williams Paintino and Remodelino. Itl(;., in form approved by the City Attorney, for the cleaning and restoration of the exterior of the Roanoke Civic Center, in accordance with the contract documents as prepared by the Office of the City Engineer, in the amount of $65.400 and 90 consecutive calendar days. Transfer fundino from the 1996 Public Improvement Bond Issue to a Capital account as established by the Director of Finance entitled "Cleaning and Restoration - Exterior of Roanoke Civic Center," Contract Amount $65,400 Contingency 5.600 Total t~71.0(~0 The estimated cost of Bid Items 1. 2. and 3 was t~lOO.OOQ, which is what had been designated for this project. Due to the amount of the Iow bid, it would be desirable to appropriate the additional ~29.O00 to apply a sealer to the exterior surfaces once they are cleaned and painted as specified. This would still be within the budgeted amount of $100.000. Price for this work would be negotiated with Williams Painting and Remodeling, Inc., in accordance with the contract documents. D. Reiect the other bid received. LBC/kh Attachment: Bid Tabulation City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Civic Center U.=_ ~ EEEE 0 0 0 0 ~ 0 ~ 0 EEEE MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1t45 SANDRA H. EAKIN Depuly City Clerk June 18, 1997 File #183-472 James W. Conner, Secretary/Treasurer S. J. Conner and Sons, Inc. 1507 22nd Street, N. E. Roanoke, Virginia 24012 Dear Mr. Conner; I am enclosing copy of Ordinance No. 33451-061697 accepting the bid of S. J. Conner and Sons, Inc., in the total amount of $99,995.00, for removal of four 20,000 gallon steel fuel tanks to be replaced with four 10,000 gallon FRP single wall tanks and related work, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. James W. Conner, Secreta~/Treasurer S. J. Conner and Sons, Inc. June 18,1997 Page 2 pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works Charles M. Huffine, City Engineer L. Bane Coburn, Projects Manager Ellen S. Evans, Construction Cost Technician Nelson M. Jackson, Manager, Building Maintenance/Custodial Services Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Dolores C. Daniels, Assistant to the City Manager for Community Relations Diane S. Akers, Budget Administrator, Office of Management and Budget Charles A. Harlow, Grants Compliance Monitor MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #183-472 Jerry E. McDaniel, Jr. Operations Manager Earth Tech, Inc. 5320 Peters Creek Road, N. W. Suite D Roanoke, Virginia 24019 Galen Morris Assistant Installation Manager Jones & Frank Corp. 5259 Aviation Drive, N. W. Roanoke, Virginia 24012 Dear Mr. McDaniel and Mr. Morris: I am enclosing copy of Ordinance No. 33451-061697 accepting the bid of S. J. Conner and Sons, Inc., in the total amount of $99,995.00, for removal of four 20,000 gallon steel fuel tanks to be replaced with four 10,000 gallon FRP single wall tanks and related work, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of June, 1997. No. 33451-061697. AN ORDINANCE accepting the bid of S.J. Conner and Song, Inc., for the removal of four 20,000 gallon steel fuel tanks and to replace them with four 10,000 gallon FRP single wall tanks and related work, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of S.J. Conner and Sons, Inc., in the total amount of $99,995.00, for the removal of four 20,000 gallon steel fuel tanks and to replace them with four 10,000 gallon FRP single wall tanks and related work, as is more particularly set forth in the June 16, 1997, report to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. June 16, 1997 Council Report No. 97-154 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REMOVE FOUR 20,000 GALLON STEEL FUEL TANKS REPLACE WITH FOUR 10,000 GALLON FRP SINGLE WALL TANKS PUBLIC WORKS SERVICE CENTER ROANOKE, VIRGINIA BID NO. 97-4-66 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/LBC/kh Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Building Maintenance June 16, 1997 Council Report No. 97-1 §4 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REMOVE FOUR 20,000 GALLON STEEL FUEL TANKS REPLACE WITH FOUR 10,000 GALLON FRP SINGLE WALL TANKS PUBLIC WORKS SERVICE CENTER ROANOKE, VIRGINIA BID NO. 97-4-66 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. _ n H. Parrott, Chairman Carroll E. Swain - "Kit B. Kiser Willism F. Clark JHP/LBC/kh Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue Manager, Building Maintenance June 16, 1997 Council Report No. 97-154 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT REMOVE FOUR 20,000 GALLON STEEL FUEL TANKS REPLACE WITH FOUR 10,000 GALLON FRP SINGLE WALL TANKS PUBLIC WORKS SERVICE CENTER ROANOKE, VIRGINIA BID NO. 97-4-66 Backaround on the subject in chronological order is as follows: Followina orooer advertisement, bids were oubliclv oDened and read aloud bv D. Darwin RouDe. Manager, Office of Supply Management, on Thursday, May 29, 1997, at 2:00 p.m. Three (3) bids were received with S. J. Conner and Sons, Inc., submitting the Iow bid in the amount of $99.995 and 49 consecutive calendar days. C. Proiect consists of the followino: Removal of four 20,000 gallon steel fuel tanks and replacing with four 10,000 gallon single wall FRP (glass fiber reinforced polyester) underground storage tanks. Replace all underground steel piping and replace with FRP UL approved piping. Provide and install two new fuel dispensers, one to measure diesel fuel replacing the bulk delivery installation and platform and one replacement pump. 4. Complete monitoring system. All work connected to the present Gasboy recording and control equipment. Present steel storaae tanks were Durchased as surplus tanks from the federal aovernment, treated with asohalt protective coverina, and installed in 1 Last fall, two of the six tanks that were used for storage of fuel for the Public Works Service Center boilers were removed (the boilers had been converted to natural gas). These tanks indicated a good bit of deterioration. To keep from Honorable Mayor and Members of City Council BID COMMITTEE REPORT REMOVE FOUR 20,000 GALLON STEEL FUEL TANKS REPLACE WITH FOUR 10,000 GALLON FRP SINGLE WALL TANKS PUBLIC WORKS SERVICE CENTER BID NO. 97-4-66 June 16, 1997 Page 2 having another hydrocarbon contamination, this project will provide new fiberglass tanks and polyvinyl chloride piping. Future plans call for a new fueling station at the Parks and Recreation and Grounds site, which accounts for the reduction in storage capacity at Public Works. I1. Current situation is as follows: A. Proiect has been bid and contract needs to be executed. III. Issues in order of importance are as follows: Comoliance of the bidders with the reouirements of the contract documents for biddino Amount of the Iow bid Fundina Time of completion IV. Alternatives in order of feasibility are as follows: Award a lumo sum contract to S. J. Conner and Sons. Inc.. in the amount of $99.995 and 49 consecutive calendar days to remove four 20,000 gallon steel fuel tanks and replace with four 10,000 gallon FRP single wall tanks and related work at the Public Works Service Center, in accordance with the contract documents as prepared by the Office of the City Engineer. Comoliance of the bidders with the reouirements of the contract documents for biddino were met. 2. Amount of the Iow bid is acceptable. Honorable Mayor and Members of City Council BID COMMITTEE REPORT REMOVE FOUR 20,000 GALLON STEEL FUEL TANKS REPLACE WITH FOUR 10,000 GALLON FRP SINGLE WALL TANKS PUBLIC WORKS SERVICE CENTER BID NO. 97-4-66 June 16, 1997 Page 3 Reiect 1. 2. 3. 4. Fundino is available in the Building Maintenance account number 001-052-4330-3057 to be used as follows: Contract Amount Contingency Total Project Amount 99,995 9.005 09.000 Time of comoletion is quoted as 49 consecutive calendar days, which is acceptable. the bids and do not award a contract at this time. ComDliance of the bidders with the reouirements of the contract documents for biddino would not be an issue. Amount of the Iow bid would probably not decrease appreciably if re-bid at a later date, FundinQ would not be encumbered at this time. Time of comoletion would be extended. Re~gmmendation is as follows: City Council concur in alternative "A" and take the following actions: Authorize the City Manaoer to enter into a contractual aQreement, in form approved by the City Attorney, with S. J. Conner and Sons. Inc.. in the amount of $99.995 and 49 consecutive calendar days to remove four 20,000 gallon steel fuel tanks and replace with four 10,000 gallon FRP single wall tanks and related work at the Public Works Service Center, in accordance with the contract documents as prepared by the Office of the City Engineer. B. Reiect the other bids received. LBC/kh Attachment: Bid Tabulation Honorable Mayor and Members of City Council BID COMMITTEE REPORT REMOVE FOUR 20,000 GALLON STEEL FUEL TANKS REPLACE WITH FOUR 10,000 GALLON FRP SINGLE WALL TANKS PUBLIC WORKS SERVICE CENTER BID NO. 97-4-66 June 16, 1997 Page 4 City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Building Maintenance TABULATION OF BIDS REMOVE FOUR 20,000 GALLON STEEL FUEL TANKS REPLACE WITH FOUR 10,000 GALLON FRP SINGLE WALL TANKS PUBLIC WORKS SERVICE CENTER ROANOKE, VIRGINIA BID NO. 97-4-66 Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Thursday, May 29, 1997, at 2:00 p.m. BIDDER LUMP SUM NO. DAYS BOND S. J. Conner and Sons, Inc. $ 99,995 49 Yes Jones & Frank Corp. 114,900 90 Yes Earth Tech, Inc. 159,949 90 Yes Estimated Cost: $100.000 Office of the City Engineer Roanoke, Virginia June 16, 1997 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18,1997 File #166-181-302-303-313-381-516 Tim Milliron, President AIIright Roanoke Parking, Inc. 33 W. Salem Avenue Roanoke, Virginia 24011 Dear Mr. Milliron: I am enclosing copy of Ordinance No. 33452-061697 accepting the proposal of AIIright Roanoke Parking, Inc., in the base amount of $253,044.00 per year with a three percent increase per year over the five-year period, with up to five additional one-year renewals, for management and operation of the following facilities owned or controlled by the City of Roanoke: Century Station Parking Garage, Church Avenue Parking Garage, Market Square Parking Garage, Tower Parking Garage, Williamson Road Parking Garage, Viaduct Parking Lot, and Williamson Road Parking Lot, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract; and rejecting all other proposals made to the City. The aboveraferanced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. tim Milliron, President AIIright Roanoke Parking, lnc. June 18, 1997 Page 2 pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Dana D. Long, Chief, Billings and Collections Robert H. Bird, Municipal Auditor Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Kathryn V. Weiket, General Manger, Valley Metro William F. Clark, Director, Public Works Nelson M. Jackson, Manager, Building Maintenance/Custodial Services MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 18, 1997 File #166-181-302-303-313-381-516 SANDRA H. EAKIN Deputy City Clerk Kathryn V. Weikel General Manager Greater Roanoke Transit Co. Roanoke, Virginia Jerry B. South, President Towne Park, Ltd. 110 Shenadoah Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Weikel and Mr. South: I am enclosing copy of Ordinance No. 33452-061697 accepting the proposal of AIIright Roanoke Parking, Inc., in the base amount of $253,044.00 per year with a three percent increase per year over the five-year period, with up to five additional one-year renewals, for management and operation of the following facilities owned or controlled by the City of Roanoke: Century Station Parking Garage, Church Avenue Parking Garage, Market Square Parking Garage, Tower Parking Garage, Williamson Road Parking Garage, Viaduct Parking Lot, and Williamson Road Parking Lot, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract; and rejecting all other proposals made to the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. On behalf of the City of Roanoke, I would like to express appreciation for submitting your proposal on the abovedescribed parking facilities. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:~AGENDA.97~UNE, 16 IN THE COUNCIL OF THE Ci~ OF ROANOKE, VIRGINIA, The 16th day of June, 1997. No. 33452-061697. AN ORDINANCE accepting the proposal of Allright Roanoke Parking, Inc. for the management and operation of certain parking facilities for a term of five years, with a renewal option, upon certain terms and conditions; awarding a contract therefor; authorizing the proper City officials to execute the requisite contract; rejecting all other proposals made to the City; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The proposal of Allright Roanoke Parking, Inc., (Allright) in the base amount of $253,044.00 per year with a 3% increase per year over the five year period, with up to five additional one year renewals, for the management and operation of the following facilities owned or controlled by the City of Roanoke: Century Station Parking Garage, Church Avenue Parking Garage, Market Square Parking Garage, Tower Parking Garage, Williamson Road Parking Garage, Viaduct Parking Lot, and Williamson Road Parking Lot, as more particularly set forth in the June 16, 1997, report to this Council, such proposal being in compliance with the City's specifications and as provided in the contract documents, which proposal is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with Allright, based on its proposal.made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney. 3. Any and all other proposals made to the City for the aforesaid services are hereby REJECTED, and the City Clerk is directed to notify each such proposer and to express to each the City's appreciation for such proposal. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and eff'ect upon its passage. ATTEST: City Clerk June 16, 1997 Report No. 97-343 The Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: I concur in the recommendation of the bid committee regarding Proposals for Management and Operations of Parking Structures and Parking Lots. Respectfully submitted, City Manager WRH:afm cc: City Attorney Director of Finance Manager, Office of Billings & Collections General Manager, Greater Roanoke Transit Company Manager, Allright Roanoke Parking, Inc. June 16, 1997 Report 97-343 The Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Proposals for Management and Operations of Parking Structures and Parking Lots I. Background: Management and operation of City parking facilities has been provided by the Greater Roanoke Transit Company on a temporary basis since September 26, 1996, when the previous contract with Republic Parking System was terminated. The City currently pays GRTC $24,843.50 per month for these services (which would equate to $298,122 on an annual basis) and pays Allright approximately $1,O50 per month for revenue collection at the Viaduct Parking lot (which would equate to $12,600 on an annual basis). Therefore, the total current cost for management and operation of City parking facilities approximates $310,722 on an annual basis. The fees paid to GRTC for temporary operation and management do not cover all costs, and therefore continuing the current arrangement on a long term basis is not an option. Competitive negotiation, as opposed to competitive sealed bidding, was approved by Council on August 19, 1996 as the selection method most advantageous to the City in securing management and operation services for the parking facilities. II. Current Situation: ao Proposals were received on March 7, 1997 after proper public advertisement for management and operations of the following facilities to be effective as of July 1, 1997, or as soon as possible thereafter= Century Station Parking Garage Church Avenue Parking Garage Market Square Parking Garage Tower Parking Garage Williamson Road Parking Garage Viaduct Parking Lot Williamson Road Parking Lot Hours and methods of operation for each facility were identified in the Request for Proposal. The successful proposer is to provide garage keepers liability insurance, attendants, security and maintenance personnel, management, Page 2 and internal office supplies. Structural maintenance, utilities, furnishings and operating supplies, facility and contents insurance, and debt service will be expenses of the City through the normal budgeting process. This method of operation is identical to the process currently used at the parking structures. The proposed term is five (5) years, with up to five (5) additional one (1) year renewals. The contract may be terminated with or without cause by the City at any time upon ninety (90) days written notice to the operator. C. Responses were received from three proposers, as follows: (a) Allright Roanoke Parking, Inc. ("Allright") Greater Roanoke Transit Company ("GRTC") Towne Park, Ltd. After review of all proposals, Allright and GRTC were deemed most qualified and were selected for competitive negotiation. Final total cost proposals for the first contract year are as follows: Allright GRTC $253,O44 + $30,OOO(a) - $283,O44 $313,778 + $28,OOO(b) = $341,779 (b) Allright's proposal assumes continued contract oversight and budget responsibilities to be provided by GRTC for a fee of $30,000 per year. GRTC's proposal assumes continued subcontract for operation of the Viaduct Parking Lot to be provided by Allright for an estimated fee of $28,000 per year. Both proposals assume a three percent (3%) increase per year over the term of the contract. III. Issues: A. Compliance with specifications B. Best interest of the City C. Funding D. Timing IV. Alternatives: Council authorize the acceptance of the proposal by Allright Roanoke Parking, Inc. and the execution of contract document, as that document was provided to Page 3 prospective proposers, in a form approved by the City Attorney. Compliance with specifications will be met. Allright's proposal indicated ability to meet all requirements, including revenue control and customer service (i.e., cleanliness, security presence, etc.) 2 o Best interest of the City will be served as the cost to the City is $58,735 less during the first year than the proposal by GRTC ($341,779 - $283,044), and is approximately $27,700 less on an annual basis than the current temporary arrangement ($310,722 $283,044). Fundinq is available within the Transportation Fund budget for fiscal year 1997-1998. The budget allows for up to $365,430 for management and operation fees. Subtracting $253,044 for Allright's fee and $30,000 for GRTC's oversight, an excess of $82,386 remains which may be utilized for major one-time capital maintenance and repairs, as recommended by the City engineering department. Timinq will allow the City to enter into a contract with Allright in order to meet the effective date of July 1, 1997 or as soon as possible thereafter. Council authorize the acceptance of the proposal by Greater Roanoke Transit Company and the execution of a contract document, as that document was provided to prospective proposers, in a form approved by the City Attorney. Compliance with specifications will be met. GRTC's proposal, along with current direct experience during temporary management and operation, indicate ability to meet all requirements, including revenue control and customer service (i.e., cleanliness, security presence, etc.) Best interest of the City will not be served as the cost to the City is $58,735 more during the first year than the proposal by Allright ($341,779 - $283,044), and is approximately $31,000 more on an annual basis than the current temporary arrangement ($341,779 $310,722). Funding is available within the Transportation Fund budget for fiscal year 1997-1998. The budget allows for up to $365,430 for management and operation fees. Subtracting $313,779 for GRTC's fee and $28,000 for Allright's revenue collection at the Viaduct lot, an Page 4 excess of $23,651 remains which may be utilized for major one-time capital maintenance and repairs, as recommended by the City engineering department. 4 o Timing will allow the City to enter into a permanent contract with GRTC in order to meet the effective date of July 1, 1997 or as soon as possible thereafter. Recommendation: It is recommended that Council adopt Alternative A and authorize the acceptance of the proposal by Allright Roanoke Parking, Inc. and the execution of a contract document, as that document was provided to prospective proposers, in a form approved by the City Attorney. Respectful~_¥__~ubmitted, Manager, Supply Management Kit B. Kiser Director of Utilities and Operations Robert H. Bird Municipal Auditor Nelson M. ~ackson Ma~~intenance R-. Matth4~C~Kennel~ Downtown Roanoke, Inc. CC: City Manager City Attorney Director of Finance Manager, Office of Billings and Collections General Manager, Greater Roanoke Transit Company Manager, Allright Roanoke Parking, Inc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clark June 18, 1997 File #72-110-394 James L. Ayers, Business Manager Mill Mountain Playhouse Co. One Market Square, S. E. Roanoke, Virginia 24011 Dear Mr. Ayers: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to the Mill Mountain Playhouse Co., in the amount of $5,500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: t540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Bobble M. Slough, Managing Director Opera Roanoke P. O. Box 1014 Roanoke, Virginia 24005 Dear Ms. Slough: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson cf the Cultural Services Committee and the Director of Human Development to release funds to Opera Roanoke, in the amount of $3,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853~]145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Patricia L. Avise, Executive Director Roanoke Symphony Orchestra and Roanoke Valley Choral Society 541 Luck Avenue, S. W., Suite 200 Roanoke, Virginia 24016 Dear Ms. Avise: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to the Roanoke Symphony Orchestra and the Roanoke Valley Choral Society, in the amount of $10,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F, PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File'#72-110-394 Richard Loveland, Executive Director Roanoke Valley Historical Society One Market Square, S. E. Roanoke, Virginia 24011 Dear Mr. Loveland: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to the Roanoke Valley Historical Society, in the amount of $2,300.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Kenneth J. Schutz, Executive Director Science Museum of Western Virginia One Market Square, S. E. Roanoke, Virginia 24011 Dear Mr. Schutz: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to the Science Museum of Western Virginia, in the amount of $25,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Depuly City Clerk June 18, 1997 File #72-110-394 Peter R. Lampman, President Virginia Amateur Sports, Inc. 305 First Street, S. W. Roanoke, Virginia 24011 Dear Mr. Lampman: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to Virginia Amateur Sports, Inc., in the amount of $43,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-I536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18,1997 File #72-110-394 Roger EIImore, Executive Director Virginia's Explore Park P. O. Box 8508 Roanoke, Virginia 24014-8508 Dear Mr. EIImore: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to Virginia's Explore Park, in the amount of $23,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, p~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 240114536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Katherine F. Houck, Executive Director The Virginia Museum of Transportation, Inc. 303 Norfolk Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Houck: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to The Virginia Museum of Transportation, Inc., in the amount of $77,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, 7~.,~.,._.' Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Susan W. Jennings, Executive Director The Arts Council of the Blue Ridge 20 E. Church Avenue Roanoke, Virginia 24011 Dear Ms. Jennings: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to The Arts Council of the Blue Ridge, in the amount of $6,450.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. /~'~'~'~'Sincerely' Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Dr. Jeanne Kuebler, Executive Director Art Museum of Western Virginia Center in the Square, 2nd Floor One Market Square Roanoke, VA 24011 Dear Dr. Kuebler: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to the Art Museum of Western Virginia, in the amount of $4,700.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June18,1997 File #72-110-394 Linda Pharis, Vice-President Education Services Blue Ridge Public Television P. O. Box 13246 Roanoke, Virginia 24032 Dear Ms. Pharis: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to Blue Ridge Public Television, in the amount of $3,350.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853~1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Elizabeth S. Poff, Executive Director Blue Ridge Zoological Society of Virginia, Inc. P. O. Box 13484 Roanoke, Virginia 24034 Dear Ms. Poff: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to the Blue Ridge Zoological Society of Virginia, Inc., in the amount of $8,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Sandre W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance GLenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853~1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Dr. James C. Sears, Executive Director Center In The Square One Market Square, S. E. Roanoke, Virginia 24011 Dear Dr. Sears: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to Center in the Square, in the amount of $145,799.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 james D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY E PARKER, CMC/AAE City C~erk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) $53-254.1 Fax; (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 Aletha S. Bolden Executive Director Harrison Museum of African American Culture 523 Harrison Avenue, NW. Roanoke, Virginia 24016 Dear Ms. Bolden: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to the Harrison Museum of African American Culture, in the amount of $82,605.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc, pc: Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-110-394 J. Andre~ Brooks, Executive Director The Julian Stanley Wise Foundation Tanglewood Mall 4428 Electric Road, S. W. Roanoke, Virginia 24014 Dear Ms. Brooks: I am enclosing copy of Resolution No. 33454-061697 concurring in recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Cultural Services Committee and the Director of Human Development to release funds to the Julian Stanley Wise Foundation, in the amount of $500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 33454-061697 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; Sandra W. Ryals, Chairperson, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of June, 1997. No. 33454-061697. VIRGINIA, A RESOLUTION concurring in the recommendations of the Cultural Services Committee for allocation of City funds to various nonprofit agencies for Fiscal Year 1997-1998. WHEREAS, the Fiscal Year 1997-98 budget approved by City Council for the Cultural Services Committee provides for funding in the amount of $441,204.00; and WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Cultural Services Committee; and WHEREAS, 19 requests for City funds in the total amount of $901,375.00 were received by the Cultural Services Committee from various agencies; and WHEREAS, after studying each application and holding a public hearing, the Committee has recommended allocation of funding to the for Fiscal Year 1997-1998. IT RESOLVED by the Council of the City of applicant agencies THEREFORE, BE Roanoke that: 1. Council concurs in the recommendations of the Cultural Services Committee as to the allocations for funding of various agencies for Fiscal Year 1997-1998 as more particularly set forth in the attachment to the Committee Report submitted to this Council, dated June 16, 1997. 2. The Chairman of the Cultural Services Committee and the Director of Human Development are authorized to release funds to the appropriate agency, provided that objectives, activities, and other reassurances have been submitted and accepted. ATTEST: City Clerk. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File ~60-72-110-394 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33453-061697 amending and reordaining certain sections of the 1996-97 General Fund Appropriations, providing for allocation of City funds to vadous non-profit agencies for fiscal year 1997-98, pursuant to recommendations of the Cultural Services Committee under date of June 16, 1997. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. James D. Grisso Dim~orofFinance June 18, 1997 Page 2 pc: W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33453-061697. AN ORDINANCE to amend and reordain certain sections of the 1997-98 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Parks, Recreation and Cultural Cultural Services Committee (1-17) ........................... Health and Welfare Health Department (18) .................................... Community Development Memberships and Affiliations (19) ............................ 1) Roanoke Ballet Theatre 2) Roanoke Valley Arts Council 3) Art Museum of Western Virginia 4) Blue Ridge Public Television (001-054-5221-3779) (001-054-5221-3737) (001-054-5221-3750) (001-054-5221-3703) 5) Blue Ridge Zoological Society of Virginia (001-054-5221-3701) 6) Center in the Square (001-054-5221-3706) 7) Harrison Museum of African American Culture 8) Julian Stanley Wise Foundation 9) Mill Mountain Playhouse (001-054-5221-3713) (001-054-5221-3777) (001-054-5221-3749) $ 1,000 6,450 4,700 3,350 8,000 145,799 82,605 500 5,500 $ 4,064,497 441,204 22,155,180 1,020,629 2,676,316 1,283,966 10) Opera Roanoke (001-054-5221-3762) 11) Roanoke Symphony and Roanoke Valley Choral 12) Roanoke Valley Historical Society 13) Science Museum of Western Virginia 14) Virginia Amateur Sports 15) Explore Park 16) Virginia Museum of Transportation 17) Subsidies 18) Other Rental $ 3,000 (001-054-5221-3736) 10,000 (001-054-5221-3776) 2,300 (001-054-5221-3774) 25,000 (001-054-5221-3719) 43,000 (001-054-5221-3758) 23,000 (001-054-5221-3714) (001-054-5221-3700) (001-054-5110-3075) 19) Roanoke Sister Cities (001-002-7220-3753) 77,000 (441,2O4) (10,000) 10,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 16, 1997 Report #97-590 Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: RECOMMENDATIONS FROM CULTURAL SERVICES CO~WITTEE FOR FUNDING OF QUALIFIED AGENCIES I. BACKGROUND ao The Cultural Services Committee budget was established by City Council, Ordinance #,33382-051297. B. Requests from 19 agencies were received for $901,375. (Attachment A) Co Individual study of each application was made by Committee members, and a public hearing was held April 8, 1997, to consider the requests and hear applicants. Agencies were notified of tentative allocation recommendations and advised they could appeal the Committee's tentative recommendations. II. CURRENT SITUATION ao The budget for Fiscal Year 1997 - 1998, approved by City Council for the Cultural Services Committee, provides for funds available for allocation in Fiscal Year 1997-1998 in the amount of $441,204. B o Agencies are requested to submit a budget by objective and activity when applying for funds through the Cultural Services Committee. Agencies are requested to submit a plan of objectives and activities to be accomplished with City funding. 2. Regional agencies are required to apply for funding from other localities. (Attachment B). The Honorable Mayor and Members of Council Page 2 June 16, 1997 Attached schedule shows recommended fundinq for allocation to the various agencies. 1. Most aqencies are funded for less than their request. 2 o Recommended fundinq amounts reflect the best judgment of the Committee in serving the citizens of the City of Roanoke through these programs. D. Committee deliberations are contained in minutes of meetings on file with the City Clerk. E. ADpeals of Committee recommendations, as provided by Council policy, were received after notification to each agency of its tentative recommended allocation. Seven (7)appeals were filed and heard by the committee on May 6, 1997 as follows: 1. Roanoke Valley History Museum - No change recommended; 2. Virqinia's Explore Park - No change recommended; 3. Center in the Square Recommended an additional $3,299 bringing total recommended allocation to $145,799; 4. Local Colors This was a new application, Concern of setting a precedent for events to apply under this grant - No change recommended; 5. Virginia's Transportation Museum No change recommended; 6. Harrison Museum of African American Culture - 7 o Recommended an additional $1,855 recommended allocation to $82,605; bringing total Sister Cities International - Recommended that Council reinstate Sister Cities as a line item in the general fund and allocate $10,000 to this agency. The Honorable Mayor and Members of Council Page 3 June 16, 1997 III. RECOMMENDATIONS ao Co City Council concur with the funding of agencies in the amounts recommended as indicated on the attached schedule (Attachment A). Do City Council authorize the Director of Human Development to process payment of funds to agencies after objectives, activities, and/or other reasonable requests of the monitoring staff are submitted and accepted. GDR/gr Attachments Transfer $441,204 from the Cultural Services Committee account #001-054-5221-3700, to new line items to be established within the Cultural Services Committee budget by the Director of Finance. cc: Transfer $10,000 from the Health Department, account #001-054-5110-3700 to Memberships and Affiliations, account #001-002-7220-3753, Sister Cities, International. Respectfully submitted, CULTURAL SERVICES COMMITTEE Sandra Ryals, Chairperson Frances Keen, Vice Chairman Beverly James Augusta Farrier William Lee Catherine Fox George Kegley W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane Akers, Budget Administrator Glenn D. Radcliffe, Director of Human Development and Liaison, Cultural Services Committee a:csc.cr MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-I536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Dan L. Delaney, Commanding Officer The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 Dear Commander Delaney: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98; and authorizing the City Manager, or his designee, to negotiate a contract, in the amount of $26,996.00, with The Salvation Army for provision of services to City citizens under the Homeless Housing Program and/or Abused Women's Shelter. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Pau,.4,,~- Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development, and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254t Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72~145-178-318 Richard Dickson Executive Director ARC Roanoke, Inc. P. O. Box 6157 Roanoke, Virginia 24017 Dear Mr. Dickson: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to ARC Roanoke, Inc., in the amount of $28,996.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Commiffee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 27,1995 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Mariellen Heron, Executive Director Adult Care Center c/o Veterans Medical Center Building No. 76-1 Salem, Virginia 24153 Dear Ms. Heron: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Adult Care Center of Roanoke Valley, in the amount of $6,135.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferanced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/ME City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee H:~,GENDA.g7UUNE.18 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S~W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Kathleen V. Ross, Community Developer Community Organization for Research and Development 401 First Street, N. W. Roanoke, Virginia 24016 Dear Ms. Ross: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Community Organization for Research and Development, Inc. (CORD), in the amount of $1,900.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, F~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Kimberly McNair, Executive Director Bethany Hall Recovery Home for Chemically Dependent Women 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Ms. McNair: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Bethany Hall Recovery Home for Chemically Dependent Women, in the amount of $7,174.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Vi.rginia 24011-1536 Telephone: 1540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 June House, Executive Director Big Brothers/Big Sisters of Roanoke Valley, Inc. 2728 Colonial Avenue, S. W., Suite 1 Roanoke, Virginia 24015 Dear Ms. House; I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Big Brothers/Big Sisters of Roanoke Valley, Inc., in the amount of $5,800.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18,1997 File #72-145-178-318 Estelle K. Nichols, Executive Director Bradley Free Clinic of Roanoke Valley 1240 Third Street, S. W. Roanoke, Virginia 24016 Dear Ms. Nichols: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Bradley Free Clinic of Roanoke Valley, in the amount of $21,842.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm EriC. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee H;',AG ENDA,97~J U NE. 1 $ MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy Ci;y Clerk June 18, 1997 File #72-145-178-318 Shannon Brabham, Executive Director Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, Suite 1 Roanoke, Virginia 24018 Dear Ms. Brabham: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Child Abuse Prevention Council of Roanoke Valley, in the amount of $3,425.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MfP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 2~5 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy Ci[y Clerk June 18, 1997 File #72-145-178-318 Katherine G. Stockburger, Executive Director Conflict Resolution Center, Inc. P. O. Box 1185 Roanoke, Virginia 24006 Dear Ms. Stockburger: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Conflict Resolution Center, Inc., in the amount of $6,100.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted, The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Snc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 John F. Pendarvis, Executive Director Family Service of Roanoke Valley P. O. Box 6600 Roanoke, Virginia 24017 Dear Mr. Pendarvis: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Family Service of Roanoke Valley, in the amount of $36,250.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W, Room 456 Roanoke, Virginia 24011~1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Susan B. Williams, Executive Director League of Older Americans P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Williams: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to League of Older Americans, in the amount of $27,500.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Raleigh Campbell, Executive Director Council of Community Services Information and Referral Center of Southwest Virginia P. O. Box 598 Roanoke, Virginia 24004 Dear Mr. Campbell: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Council of Community Services Information and Referral Center of Southwest Virginia, in the amount of $8,100.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1 I45 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Katherine Garvin, Chapter Services Coordinator Blue Ridge Chapter National Multiple Sclerosis Society 3959 Electric Road, S. W., Suite 310 Roanoke, Virginia 24018 Dear Ms. Garvin: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Blue Ridge Chapter National Multiple Sclerosis Society, in the amount of $1,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Sadye K. White, Executive Director Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. White: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Northwest Child Development Center, in the amount of $24,625.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Julie Hollingsworth, Coordinator Roanoke Area Ministries 824 Campbell Avenue, S. W., Room No. 5 Roanoke, Virginia 24016 Dear Ms. Hollingsworth: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Roanoke Area Ministries, in the amount of $32,750.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:$m Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Peggy Balla, Executive Director Child Health Investment Partnership 402 Luck Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Balla: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Child Health Investment Partnership, in the amount of $44,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAK1N Deputy City Clerk June 18, 1997 File #72-145-178-318 Roger D. Matthews, Executive Director Goodwill Industries/Tinker Mountain, Inc. 1489 East Main Street Salem, Virginia 24153 Dear Mr. Matthews: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Goodwill Industries/Tinker Mountain, Inc., in the amount of $20,200.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferencad measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke~ Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAK1N Deputy City Clerk June 18, 1997 File #72-145-178-318 Richard R. Hawkins, Executive Director Roanoke Valley Speech and Hearing Center 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Hawkins: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Roanoke Valley Speech and Hearing Center, in the amount of $3,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Curtis Andrews, Executive Director Unified Human Services Transportation Systems (RADAR) P. O. Box 13825 Roanoke, Virginia 24037-3825 Dear Mr. Andrews: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Unified Human Services Transportation Systems (RADAR), in the amount of $24,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc; James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Katheryn R. Hale, Executive Director West End Center, Inc. P. O. Box 4562 Roanoke, Virginia 24015 Dear Ms. Hale: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the West End Center, Inc., in the amount of $32,750.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Robert H. Logan, III, Executive Director Western Virginia Emergency Medical Services Council, Inc. 3229 Brandon Avenue - Suite 7 Roanoke, Virginia 24018-1547 Dear Mr. Logan: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Western Virginia Emergency Medical Services Council, Inc., in the amount of $11,328.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferencad measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Carol B. Key, Director Court Appointed Special Advocate Program Roanoke Valley CASA Foundation P. O. Box 112 Roanoke, Virginia 24001 Dear Ms. Key: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Court Appointed Special Advocate Program, Roanoke Valley CASA Foundation, in the amount of $5,875.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferencad measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-I 145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Louis O. Brown, Executive Director The YMCA of Roanoke Valley 108 Orange Avenue, N. W. Roanoke, Virginia 24016 Dear Mr. Brown: I am enclosing copy of Resolution No. 33456-(361697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 18, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the YMCA of Roanoke Valley, in the amount of $5,046.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S~W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 C. Ted Carroll, Director of Development Smith Mountain Lake 4-H Educational Center Route 2, Box 695 Wirtz, Virginia 24184 Dear Mr. Carroll: I am enclosing copy of Resolution No. 33456-O61697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Smith Mountain Lake 4-H Educational Center, in the amount of $2,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferencad measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Cyrus Nasseri, Director Roanoke Adolescent Health Partnership P. O. Box 12712 Roanoke, Virginia 24027-2712 Dear Mr. Nasseri: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Roanoke Adolescent Health Partnership, in the amount of $6,875.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY lq'. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, SW., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18,1997 File #72-145-178-318 Connie Burnett, Executive Director Roanoke Valley Trouble Center P. O. Box 20207 Roanoke, Virginia 24018 Dear Ms. Burnett: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Roanoke Valley Trouble Center, in the amount of $8,100.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Gia E. Koehler Roanoke Valley Drug & Alcohol Abuse Council P. O. Box 21858 Roanoke, Virginia 24018 Dear Ms. Koehler: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Roanoke Valley Drug & Alcohol Abuse Council, in the. amount of $9,500.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Ave[~ue~ S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 18, 1997 File #72-145-178-318 Nancy Chapin, Executive Director Literacy Volunteers of America, Roanoke Valley 1701 Cleveland Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Chapin: I am enclosing copy of Resolution No. 33456-061697 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1997-98, as more particularly set forth in a report of the Committee under date of June 16, 1997; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Literacy Volunteers of America, Roanoke Valley, in the amount of $1,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of June, 1997. No. 33456-061697. VIRGINIA, A RESOLUTION concurring in the recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies and performance audits for Fiscal Year 1997- 1998, and authorizing the City Manager or his designee to negotiate a contract with the Salvation Army for provision of services under the Homeless Housing Program and/or Abused Women's Shelter. WHEREAS, the Fiscal Year 1997-98 budget approved by City Council for the Human Services Committee provides for funding in the amount of $421,267.00; and WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Human Services Committee; and WHEREAS, requests for City funds in the total amount of $737,569.00 were received by the Human Services Committee from thirty-two (32) agencies; and WHEREAS, after studying each application and holding a public hearing, the Committee has recommended allocation of funding to certain applicant agencies for Fiscal Year 1997-1998; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Committee to evaluate the effectiveness and efficiency of funded programs; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. Council concurs in the recommendations of the Human Services Committee as to the allocations for funding of various nonprofit agencies and performance audits for Fiscal Year 1997-1998 as more particularly set forth in the attachment to the Committee Report submitted to this Council, dated June 16, 1997. 2. The Chairman of the Human Services Committee and the Director of Human Development are authorized to release funds to the appropriate agency, provided objectives, activities, and other reassurances have been submitted and accepted. 3. The City Manager or his designee is authorized to negotiate a contract with the Salvation Army for provision of services under the Homeless Housing Program and/or Abused Women's Shelter. ATTEST: City Clerk. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 18, 1997 File ~60-72-145-178 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33455-061697 amending and reordaining certain sections of the 1996-97 General Fund Appropriations, providing allocation of City funds to various non-profit agencies for fiscal year 1997-98, pursuant to recommendations of the Human Services Committee under date of June 16, 1997. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 16, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. James D. Grisso Dire~orofFinance June 18,1997 Page 2 pc: W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of June, 1997. No. 33455-061697. AN ORDINANCE to amend and reordain certain sections of the 1997-98 General Fund ,~ppropriations, and providing for an emergency. / WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Ar)DroDriations Health and Welfare Human Services Committee (1-30) ............................. 1) Big Brothers/ Big Sisters (001-054-5220-3729) $ 5,800 2) Association for Retarded Citizens (001-054-5220-3726) 28,996 3) Conflict Resolution Center (001-054-5220-3748) 6,100 4) Bradley Free Clinic (001-054-5220-3721) 21,842 5) Child Abuse Prevention (001-054-5220-3730) 3,425 6) CORD (001-054-5220-3731) 1,900 7) Tinker Mountain Industries (001-054-5220-3747) 20,200 8) League of Older Americans (001-054-5220-3722) 27,500 9) Information and Referral (001-054-5220-3732) 8,100 10) Family Services of Roanoke (001-054-5220-3720) 36,250 11) CASA (001-054-5220-3775) 5,875 12) Blue Ridge MS (001-054-5220-3733) 1,000 13) Northwest Child Development (001-054-5220-3734) 24,625 $ 22,165,180 421,267 14) Western Virginia EMS Council 15) Roanoke Area Ministries 16) CHIP 17) Bethany Hall 18) Salvation Army 19) Roanoke Valley Speech and Hearing 20) TRUST 21) Adult Care Center 22) West End Center 23) RADAR 24) Smith Mountain Lake 4-H 25) YMCA of Roanoke Valley 26) Roanoke Adolescent Health 27) Roanoke Drug and Alcohol Abuse 28) Literacy Volunteers of America 29) Fees for Professional Services 30) Subsidies (001-054-5220-3741) $ 11,328 (001-054-5220-3723) 32,750 (001-054-5220-3751 ) 44,000 (001-054-5220-3728) 7,174 (001-054-5220-3752) 26,996 (001-054-5220-3738) 3,000 (001-054-5220-3740) 8,100 (001-054-5220-3746) 6,135 (001-054-5220-3745) 32,750 (001-054-5220-3725) 24,000 (001-054-5220-3764) 2,000 (001-054-5220-3708) 5,046 (001-054-5220-3767) 6,875 (001-054-5220-3768) 9,500 (001-054-5220-3709) 1,000 (001-054-5220-2010) 9,000 (001-054-5220-3700) (421,267) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and City Council Roanoke, VA June 16, 1997 #97-591 Honorable Mayor and Members of Council: SUBJECT: RECOMMENDATIONS OF HUMAN SERVICES CO~ITTEE FOR FUNDING OF QUALIFIED AGENCIES FOR FISCAL YEAR 1997-98 I. BACKGROUND The Human Services Committee budget in the amount of $421,267 was established by City Council, Ordinance #33382-051297, by which the general fund budget for fiscal year 1997-98 was adopted May 12, 1997. Requests from 32 agencies were received for $737,569. (See Attachment A) Co Individual study of each application was made by committee members, and public hearings were held April 1 and April 2, 1997, to consider the requests and hear applicants. Do Agencies were notified of tentative allocations recommendations and advised they could appeal the committee's tentative recommendations. II. CURRENT SITUATION ao Performance audits are conducted for each agency receiving funds through the Committee to evaluate the effectiveness and efficiency of funded programs. Human Services Committee requests that $9,000 be designated in the Human Services Committee budget upon approval of City Council to cover monitoring expenses. Performance audits will be conducted by the Council of Community Services in conjunction with the City's Director of Human Development. Performance audits were adopted in 1981 to ensure city funds are being used for the purpose for which they are requested and to further assure that citizens of the city are benefitting from their use. Honorable Mayor and Members of Council Page 2 June 16, 1997 Co Eo Go The committee is pleased with the contents and accuracy of the audits performed during the past. AGencies submit a budget by objective and activities when applying for funds through the Human Services Committee. A~encv plans of objectives and activities to be accomplished with city funding. Total agency budget and amount of funds generated to the agency by city funding. Regional agencies are required to apply for funding from other localities. The committee is concerned that some regional agencies are not funded by the other localities (Attachment B). Attachment A shows recommended funding for allocation to the various agencies. Most agencies are funded for less than their request. Recommended funding amounts reflect the best judgment of the committee in serving the citizens of the City of Roanoke through these programs Committee deliberations are contained in minutes of meetings on file with the City Clerk. Appeals of committee recommendations, as provided by Council policy, were received after notification to each agency of its tentative recommended allocation One (1)appeal was filed. Association for Retarded Citizens, Inc. - Agency withdrew the appeal. Bethany Hall - $7,174. The committee recommends a payment of $20.00 per day for Roanoke residents, up to a maximum of $7,174. The Salvation Army - $26,996. The committee recommends that $26,996 be allocated to The Salvation Army and a contract be executed with The Salvation Army for the provision of services to city citizens under the Homeless Housing Program and~or Abused Women's Shelter. Honorable Mayor and Members of Council Page 3 June 16, 1997 Unified Human Transportation Systems, Inc. (RADAR) - $24,000.00. The committee recommends that $24,000.00 be allocated to Unified Human Transportation Systems, Inc. (RADAR) through Valley Metro in order that Valley Metro may receive credit for providing transportation to the disabled. III. RECOMMENDATIONS ao City Council concur with the funding of agencies in the amounts recommended as indicated on the attached schedule (Attachment A). City Council Authorize the Chairman of the Human Services Committee and the Director of Human Development to not authorize payment of funds to any agency until objectives, activities, and other reasonable requests of the monitoring staff are submitted and accepted. Co Transfer $421,267 from the Human Services Committee account #001-054-5220-3700, to new line items to be established within the Human Services Committee budget by the Director of Finance. Do Authorize the City Manaqer or his desiqnee to negotiate a contract for $26,996 with the Salvation Army for the provision of services to city citizens under the Homeless Housing Program and/or Abused Women's Shelter. Council will be asked to authorize the execution of the contract after it has been negotiated. Respectfully submitted, Human Services Committee Harold Kyle, Vice Chairman Raleigh Campbell Frank Feather Stanley Hale Bernice Jones A1 McCain GDR:gr Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane Akers, Budget Administrator a: hsc. 9 7c oo oo ooo oooo ~ o 66 Zoo O0 000 0000 0 O0 ~0 0~00 0 ~ ~ ~o ~o o~o o ~ ~0 ~0 ~~ 0 oo oo ooo oooo & o ~oo oo ooo qqqq , o ,, ~ O~ O0 000 0000 0 --~0~ O0 000 0000 0 ~z~ o ~ ~ ~ o o m o m o ~ oo oo ooo oooo 6 o 66 Z:o0 O0 000 0000 , 0 ~;o ~ o o o o o ~ ~ ~ ~ o ~o~ oo ooo oooo o ~=~= oo ~ ~oqo o O0 O0 000 0000 0 ~ O0 ~_00 O0 000 0000 0 ~ O0 ~ ~ o ~ ~ o o o o ~ ~ ~ ~ ~ ~ ~ o ~ ~ o ~ o o o o o o o o o ~ ~ o o ~ o~ o~ o~ oo~o ~ ~ .- m = B ~ .~ ~ ~ ~ > o -- '-o ~ < ~ = ~ .... = ~ E~ ~= ~ =o ,_ ._ = o .mo ~ ~ = 0 ~ ~ ~ = ~ o o ~ m ~ o ~ ~ ~ .- ~ ~ ~ Z Z MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Depuly City Clerk June 20, 1997 File #110-178 Ms. Katheryn R. Hale 2505 Avenel Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Hale: Your term as a member of the Fair Housing Board expired on. March 31, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Fair Housing Board from August 19, 1996 to March 31, 1997. Please find enclosed a Certificate of Appreciation and an aedalview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am MFP:ec Sincerely, Mary F. Parker, CMC/AAE City Clerk Enc. Ms. Katheryn R. Hale June 20,1997 Page 2 pc: G. David Nixon, Chair, Fair Housing Board, 920 Welton Avenue, S. W., Roanoke, Virginia 24015 Dolores C. Daniels, Secretary, Fair Housing Board Sandra H. Eakin, Deputy City Clerk H:~AG ENDA,gT~X.~RED.WPO MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 20, 1997 File #110-317 Ms. Barbara D. Bethel 1629 Shamrock Street, N. W. Roanol(e, Virginia 24017 Dear Ms. Bethel: Your term as a member of the Special Events Committee will expire on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Special Events Committee from March 18, 1996 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. Mary F. Parker, CMC/AAE City Clerk Ms. Barbara D. Bethel June 20, 1997 Page 2 pc: Shauna Hudson, Special Events Coordinator Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 20, 1997 File #110-317 Ms. Elizabeth S. Poff 1826 Avon Road, S. W. RoanoKe, Virginia 24015 Dear Ms. Poff: Your term as a member of the Special Events Committee will expire on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Special Events Committee from February 14, 1994 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk Ms. Elizabeth S. Poff June 20, 1997 Page 2 pc~ Shauna Hudson, Special Events Coordinator Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 20, 1997 File #110-317 Mr. Michael A. Russell 4728 Starkey Road, S. W. RoanoKe, Virginia 24014 Dear Mr. Russell: Your term as a member of the Special Events Committee will expire on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Special Events Committee from September 26, 1994 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aedalview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. Mary F. Parker, CMC/AAE City Clerk Mr. MichaelA. Russell June 20,1997 Page 2 pc: Shauna Hudson, Special Events Coordinator Sandra H. Eakin, Deputy City Clerk H:~AG ENDA.97~EXPIRED.WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 20, 1997 File #110-317 Mr. Greg Feldmann 2521 Robin Hood Road, S. E. Roanoke, Virginia 24014 Dear Mr. Feldmann: Your term as a member of the Special Events Committee will expire on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Special Events Committee from January 13, 1986 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. Mary F. Parker, CMC/AAE City Clerk Mr. Gr~g Feldmann June 20,1997 Page 2 pc: Shauna Hudson, Special Events Coordinator Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 2401 I- 1 $36 TeIephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 20, 1997 File #110-230 Mr. Ernest S. Zulia 825 Virginia Avenue Salem, Virginia 24153 Dear Mr. Zulia: Your term as a member of the Roanoke Arts Commission will expire on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission from September 12, 1994 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc, Mary F. Parker, CMC/AAE City Clerk Mr. Ernest S. Zulia June 20,1997 Page 2 pc: Brook E. Dickson, Chair, Roanoke Arts Commission, 380 Highland Avenue, S. W., Roanoke, Virginia 24016 Shiela Cuadrado, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk MARY lv. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 20, 1997 File #110-200-326 The Honorable Marsha C. Fielder 3217 EIIsworth Street, N. E. Roanoke, Virginia 24012 Dear Ms. Fielder: Your term as a City representative to the Fifth Planning District Commission will expire on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a City representative to the Fifth Planning District Commission from July 25, 1994 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. Mary F. Parker, CMC/AAE City Clerk The Honorable Marsha C. Fielder June 20, 1997 Page 2 pc: J. Lee E. Osborne, Chair, Fifth Planning District Commission, 5152 Falcon Ridge Road, S. W., Roanoke, Virginia 24014 Wayne G. Strickland, Secretary, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 John R. Marlles, Chief, Planning and Community Development Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 20, 1997 File #110-200-326 SANDRA H. EAKIN Deputy City Clerk Mr. John R. Marlles 2415 Avenel Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Marlles: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 1997, you will have completed your third consecutive term of office as a City representative to the Fifth Planning District Commission. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a City representative to the Fifth Planning District Commission from January 11, 1988 to May 31, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. Mary F. Parker, CMC/AAE City Clerk Mr. John R. Marlles June 20, 1997 Page 2 pc: J. Lee E. Osborne, Chair, Fifth Planning District Commission, 5152 Falcon Ridge Road, S. W., Roanoke, Virginia 24014 Wayne G. Strickland, Secretary, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Sandra H. Eakin, Deputy City Clerk H:'~AGENDA.e7~XPIRED.WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 June 20, 1997 File #110-323 SANDRA H. EAKIN Deputy City Clerk Dr. Frank J. Eastburn 1810 Denniston Avenue, S. W. Roanoke, Virginia 24015 Dear Dr. Eastburn: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 1997, you will have completed your third consecutive term of office as a member of the Roanoke Public Library Board. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board from May 27, 1986 to May 31, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. Mary F. Parker, CMC/AAE City Clerk Dr. Frank J. Eastburn June 20, 1997 Page 2 pc; Marc J. Small, Chair, Roanoke Public Library Board, 713 First Street, S. W., Roanoke, Virginia 24016 Beverly James, Secretary, Roanoke Public Library Board Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 20, 1997 File #110-450 Mr. Kenneth L. Prickitt 3736 Dogwood Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Prickitt: Your term as a member of the Economic Development Commission will expire on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Economic Development Commission from January 13, 1992 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. Mary F. Parker, CMC/AAE City Clerk Mr. Kenneth L. Prickitt June 20, 1997 Page 2 pc: J. Granger Macfarlane, Chair, Economic Development Commission, 2402 Woodcliff Road, S. E., Roanoke, Virginia 24014 Phillip F. Sparks, Secretary, Economic Development Commission Sandra H. Eakin, Deputy City Clerk H:'~AG ENDA.97~EXPIRED.WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 9, 1997 File #72-110 Mr. Stanley R. Hale 3442 Kershaw Road, N. W. Roanoke, Virginia 24017 Dear Mr. Hale: Your term as a member of the Human Services Committee expired on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Human Services Committee from November 11, 1974 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk Glenn D. Radcliffe, Chair, Human Services Committee Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 9, 1997 File #110-394 Ms. Augusta E. Farrier 3804 Brandon Avenue, S. W., #408 Roanoke, Virginia 24018 Dear Ms. Farrier: Your term as a member of the Cultural Services Committee expired on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Cultural Services Committee from February 20, 1996 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk Sandra W. Ryals, Chair, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 Glenn D. Radcliffe, Secretary, Cultural Services Committee Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/A.~dg City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 July 9, 1997 File #110-394 SANDRA H. EAKIN Deputy City Clerk Ms. Catherine A. Fox 1545 Brandon Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Fox: Your term as a member of the Cultural Services Committee expired on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Cultural Services Committee from March 4, 1996 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk Sandra W. Ryals, Chair, Cultural Services Committee, 3645 Mudlick Road, S. W., Roanoke, Virginia 24018 Glenn D. Radcliffe, Secretary, Cultural Services Committee Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-D45 July 9, 1997 File ~67-110 SANDRA H. EAKIN Deputy City Clerk Mr. L. Thompson Hanes 1036 Oakwood Drive, S. W. Roanoke, Virginia 24015 Dear Mr. Hanes: Your term as a member of the Mill Mountain Advisory Committee expired on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Mill Mountain Advisory Committee from July 13, 1987 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. pc; Mary F. Parker, CMC/AAE City Clerk Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland Boulevard, N. E., Roanoke, Virginia 24012 Lynnis B. Vernon, Secretary, Mill Mountain Advisory Committee Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 July 9, 1997 File f~67-110 SANDRA H. EAKIN Deputy City Clerk Ms. Betty C. Winfree 3176 West Ridge Road, S. W. Roanoke, Virginia 24014 Dear Ms. Winfree: Your term as a member of the Mill Mountain Advisory Committee expired on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Mill Mountain Advisory Committee from February 1, 1982 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aedalview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland Boulevard, N. E., Roanoke, Virginia 24012 Lynnis B. Vernon, Secretary, Mill Mountain Advisory Committee Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 July 9, 1997 File #110-293 SANDRA H. EAKIN Deputy City Clerk Mr. J. Granger Macfarlane 2402 Woodcliff Road, S. E. Roanoke, Virginia 24014 Dear Mr. Macfarlane: Your term as a City representative on The Roanoke Valley Convention and Visitors Bureau Board of Directors expired on June 30, 1997. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a City representative on The Roanoke Valley Convention and Visitors Bureau Board of Directors from August 10, 1992 to June 30, 1997. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, MFP:sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk David L. Kjolhede, Executive Director, The Roanoke Valley Convention and Visitors Bureau, 114 Market Street, Roanoke, Virginia 24011-1402 Sandra H. Eakin, Deputy City Clerk 06/16'97 TO: ROANOKE CITY COL~'NCIL SUBJECT: VALLEY VIEW BLVD. EXTENSION Mr. Mayor and Members of thc City Council, I am submitting this statement to the Roanoke City Council as a member of the affected community, anti as a concerned parent of three children. As a member of the community I feel that our concertos have not been consklered in this deciskm process. It is our conununi~' that is going to be affected, and we hate been told, not asked, about thc project. We have asked about an alternative route. We were told tiffs woukl not be financially feasible to the developer. An alternative route has been given to .Mr. Ben~ton, Nh-. Clark, Mr. Schermer, and Mr. Manning. A cop)' was also gi,,~n to Nh'. Wheeler ol'Mattern and Craig. This is a viable alternative which addresses the communi~"s concerns. It is hrthcr away from the neighborhood. Noise and lights fi'om the proposed road would bc significantly reduced. This alternatb'e also allows lbr the stipolation of maintaining a 35 mile p~ hour speed limit, and access to the airport. The developer and the eib' will recoup any losses over short period of tinge. But our community will not recoup the damage done to our nieghborhoods should this go tl-not~h ,as presently proposed. As a parent with three childrcn attending Hufl:l.ane Micro Village, I'm concerned about sal'¢~ and an m~terntpted learning atmosphere. Th~: proposed road will be 55 feet away [?om the school. The berm 40 feet away. With all safety precantions in place, that is still too close. One busy day as accident is going to happen, that is going to send debris llyinginto to school yard. Even worse into a classroom. ,M~ ounce of prevention is worth a pound afcurc. Thm'c is more thatn enough space available for an alte, rnativc. But you have to pt,t the children, and the conunutfity first on your prioriB' Ii:it, not the developer. Developers talk about looking at 'the big picture'. Ci~' 5 [anagers talk about looking at 'the big pi,:tme'. What seems to haxe been overlooked is thr, fact thai our connnunity is part of that 'big picture'. We want an alternative. Even more we want a voice net just an ear. Sincerely, Kathy B. Parenti ~ oo. no'd,~, Mayor David Bowers & City Council Members 215 Chumh Ave. S. W. Room 456 Roanoke, Virginia 24011 June 11,1997 Dear Mayor and City Council: I was here before you several weeks ago. At that time many people stood before you talking about bringing Rite-Aid to my community and what it would do for the area. In my attempt to express to you my concern, it appears you either did not hear me or you chose not to hear me. So that my position will be clear I stand before you again today I do not want to live beside the Rite-Aid Pharmacy. Having this building next door to my home will create an unsafe environment for my five (5) dependents and myself. I have five daughters. Their safety has to come before anything else. Rite-Aid will be having shrubbery sitting out side of my window. It will provide a place for the wine heads and beer drinkers to find a place to hide on my property, This is a problem that does not exist now. There will be no safety for my girls and I. It will bring increased traffic and more problems than it will help. I do not want to have a business that will border my home by approximately two or three feet. We already have a drug store on 19th Street. No homes are being exposed to its negative influence. When talking to the people that represent Rite-Aid now realize it appears they have come into my community to try to divide and conquer us, I know my neighbors. I respect them, but they have been misinformed. The person that came to visit me made it plan they do not care if I want the store. They do not care if we shop there. They are looking at the people who will come through as they pass through the neighborhood. In other words we will loose our homes and our safety while they make a profit. The cost is the loss of our safety and the safety of my girls. Anxiously waiting for your response as I deperately need your help. Sincerely; ~~~ Mrs. Carolyn Fields and FIVE GIRLS 706 10th St. N. W. Roanoke, Va. 24016 MARY lq'. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia :2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 · SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-304 Mr. Adam G. Herbert 3535 Brymoor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were appointed as a member of the Youth Services Citizen Board for a term ending May 31, 2000. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were appointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Mr. Adam G. Herbert June 19, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm EriC. pc; Thomas H. Miller, Chair, Youth Services Citizen Board, 3429 Windsor Road, S. W., Roanoke, Virginia 24018 Marion Vaughn-Howard, Youth Coordinator Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, ADAM G. HERBERT was appointed as a member of the Youth Services Citizen Board for a term ending May 31, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-429 Mr. Robert E. Tonkinson, Jr. 1830 Belleville Road, S. W. Roanoke, Virginia 24015 Dear Mr. Tonkinson: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2001. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Mr. Robe~ E. Tonkinson, Jr. June 19,1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Board of Trustees, City of Roanoke Pension Plan. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm EnG. pc: F. Wiley Hubbell, Chair, Board of Trustees, City of Roanoke Pension Plan, 3712 Peakwood Drive, S. W., Roanoke, Virginia 24014 James D. Grisso, Secretary, Board of Trustees, City of Roanoke Pension Plan Sandra H. Eakin, Deputy City Clerk COMMONWEALTH Of VIRGINIA CITY Of ROANOKE ~ To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of'the records thereof, do hereby certify that at a regular meeting of Council held onthe sixteenth day of June, 1997, ROBERT E. TONKINSON, JR., was reappointed as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2001. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-I 536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-450 Mr. William L. Bova 2719 Lofton Road, S. W. Roanoke, Virginia 24015 Dear Mr. Bova: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Economic Development Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed, For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Mr. William L. Bova June 19, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Economic Development Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: J. Granger Macfarlane, Chair, Economic Development Commission, 2402 Woodcliff Road, S. E., Roanoke, Virginia 24014 Phillip F. Sparks, Secretary, Economic Development Commission Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk ~ the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, WILLIAM L. BOVA was reappointed as a member of the Economic Development Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-450 The Honorable James O. Trout 2102 Stephenson Avenue, S. W. Unit 18 Roanoke, Virginia 24014 Dear Mr. Trout: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Economic Development Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. The Honorable James O. Trout June 19, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Economic Development Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, pc: J. Granger Macfarlane, Chair, Economic Development Commission, 2402 Woodcliff Road, S. E., Roanoke, Virginia 24014 Phillip F. Sparks, Secretary, Economic Development Commission Sandra H. Eakin, Deputy City Clerk H:'~AGEN DA.9'/~REAPPOIN.WPD COMMONWEALTH Of VIRGINIA CITY Of ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, JAMES O. TROUT was reappointed as a member of the Economic Development Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-450 The Honorable Linda F. Wyatt 2543 Round Top Road, N. W. Roanoke, Virginia 24012 Dear Ms. Wyatt: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Economic Development Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. The Honorable Linda F. Wyatt June 19,1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Economic Development Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: J. Granger Macf'arlane, Chair, Economic Development Commission, 2402 Woodcliff Road, S. E., Roanoke, Virginia 24014 Phillip F. Sparks, Secretary, Economic Development Commission Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, LINDA F. VVYATT was reappointed as a member of the Economic Development Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Depmy City Clerk June 19, 1997 File #15-110-450 Ms. Elizabeth S. Doughty 4328 Fox Croft Circle, S. W. Roanoke, Virginia 24014 Dear Ms. Doughty: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Economic Development Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Ms. Elizabeth S. Doughty June 19, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Economic Development Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: J. Granger Macfarlane, Chair, Economic Development Commission, 2402 Woodcliff Road, S. E., Roanoke, Virginia 24014 Phillip F. Sparks, Secretary, Economic Development Commission Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, ELIZABETH S. DOUGHTY was reappointed as a member of the Economic Development Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #110-317 Ms. Dorothy L. Bull Ms. Catherine Fox Mr. Peter R. Lampman Ms. Sabrina T. Law Ms. Estelle H. McCadden Mr. Samuel G. Oakey, II Ms. Margaret C. Thompson Mr. Allen T. Wilson Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke on Monday, June 16, 1997, you were reappointed as members of the Special Events Committee for terms of one year, each, ending June 30, 1998. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as members of Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; Shauna Hudson, Special Events Coordinator Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #110-518 The Honorable Carroll E. Swain The Honorable James O. Trout Mr. W. Robert Herbert Mr. Daniel E. Karnes Mr. Alfred C. Moore Mr. Sloan H. Hoopes Mr. Robert O. Gray Gentlemen: At a regular meeting of the Council of the City of Roanoke on Monday, June 16, 1997, you were reappointed as members of the War Memorial Committee for terms of one year, each, ending June 30, 1998. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as members of the War Memorial Committee. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: Sandra H. Eakin, Secretary, War Memorial Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-200-326 The Honorable C. Nelson Harris 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a City representative to the Fifth Planning District Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. The Reverend C. Nelson Harris June 19,1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative to the Fifth Planning District Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; J. Lee E. Osborne, Chair, Fifth Planning District Commission, 5152 Falcon Ridge Road, S. W., Roanoke, Virginia 24014 Wayne G. Strickland, Secretary, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 John R. Marlles, Chief, Planning and Community Development Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, C. NELSON HARRIS was reappointed as a City representative to the Fifth Planning District Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA 1t. EAKIN Deputy City Clerk June 19, 1997 File #15-110-200-326 Mr. J. Lee E. Osborne 5152 Falcon Ridge Road, N. W. Roanoke, Virginia 24014 Dear Mr. Osborne: At a regular meeting of the Council of the City of Roanoke held on Monday, June lB, 1997, you were reappointed as a City representative to the Fifth Planning District Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. H:'~AGEN DA.g7tREAPPOIN.WPD Mr.J. Lee E. Osborne June 19, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative to the Fifth Planning District Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Wayne G. Strickland, Secretary, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 John R. Marlles, Chief, Planning and Community Development Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, J. LEE E. OSBORNE was reappointed as a City representative to the Fifth Planning District Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #110-237 Mr. Robert H. Bennett, Jr. Mr. Willard N. Claytor Mr. Lucian Y. Grove Ms. Kathy S. Hill Mr. Read A. Lunsford Mr. Harold L. Shaffer Mr. Dennis Tinsley Mr. Edgar V. Wheeler Dear Ms. Hill and Gentlemen: At a regular meeting of the Council of the City of Roanoke on Monday, June 16, 1997, you were reappointed as members of the Flood Plain Committee for terms of one year, each, ending June 30, 1998. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as members of the Flood Plain Committee. Sincerely, Mary F. ko CMC/AAE City Clerk MFP:sm Enc. pc: Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk H:~AG ENDA.gT',REAPPOIN.WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110~202 Ms. Jeannette E. Hardin 2427 Oregon Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Hardin: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Personnel and Employment Practices Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Ms. Jeannette E. Hardin June 19,1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission. " Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Kenneth S. Cronin, Secretary, Personnel and Employment Practices Commission Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) ToIwit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, JEANNETTE E. HARDIN was reappointed as a member of the Personnel and Employment Practices Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-202 Mr. Alphonzo L. Holland Sr. 3425 Kershaw Road, N. W. Roanoke, Virginia 24017 Dear Mr. Holland: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Personnel and Employment Practices Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Mr. AIphonzo L. Holland, Sr. June 19, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the P~,rsonnel and Employment Practices Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Kenneth S. Cronin, Secretary, Personnel and Employment Practices Commission Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, ALPHONZO L. HOLLAND, SR., was reappointed as a member of the Personnel and Employment Practices Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy Cit) Clerk June 19, 1997 File #15-110-230 Ms. Lucy L. Hazlegrove 429 Cassell Lane, S. W. Roanoke, Virginia 24014 Dear Ms. Hazlegrove: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, $. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Ms. Lucy L. Hazlegrove June 19,1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; Brook E. Dickson, Chair, Roanoke Arts Commission, 380 Highland Avenue, S. W., Roanoke, Virginia 24016 Shiela Cuadrado, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, LUCY L. HAZLEGROVE was reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-230 Mr. Mark C. Scala 1935 Avon Road, S. W. Roanoke, Virginia 24015 Dear Mr. Scala: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341,1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Mr. Mark C. Scala June 19, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Brook E. Dickson, Chair, Roanoke Arts Commission, 380 Highland Avenue, S. W., Roanoke, Virginia 24016 Shiela Cuadrado, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk COMMONWEALTH Of VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, MARK C. SCALA was reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk H:',AG ENDA.97t.REAPPOIN.WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-230 Ms. Ann L. Weinstein 3015 Winterberry Drive, S. W. Roanoke, Virginia 24018 Dear Ms. VVeinstein: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2000. Enclosed you will find a Certificate of your mappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Ms. Ann L. Weinstein June 19, 1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Brook E. Dickson, Chair, Roanoke Arts Commission, 380 Highland Avenue, S. W., Roanoke, Virginia 24016 Shiela Cuadrado, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ,To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, ANN L. WEINSTEIN was reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-323 Ms. Rochelle S. Nolan 3050 Carolina Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Nolan: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Roanoke Public Library Board for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Ms. Rochelle S. Nolan June 19,1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Marc J. Small, Chair, Roanoke Public Library Board, 713 First Street, S. W., Roanoke, Virginia 24016 Beverly James, Secretary, Roanoke Public Library Board Sandra H. Eakin, Deputy City Clerk COMMONWEALTH Of VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, ROCHELLE S. NOLAN was reappointed as a member of the Roanoke Public Library Board for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk June 19, 1997 File #15-110-323 Ms. Brooke M. Parrott 714 Wildwood Road, S. W. Roanoke, Virginia 24014 Dear Ms. Parrott: At a regular meeting of the Council of the City of Roanoke held on Monday, June 16, 1997, you were reappointed as a member of the Roanoke Public Library Board for a term ending June 30, 2000. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. H:~AGENDA.97~REAPPOIN.WPD Ms. Brooke M. ParroE June 19,1997 Page 2 On behalf of the Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Marc J. Small, Chair, Roanoke Public Library Board, 713 First Street, S. W., Roanoke, Virginia 24016 Beverly James, Secretary, Roanoke Public Library Board Sandra H. Eakin, Deputy City Clerk COMMONWEALTH Of VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the sixteenth day of June, 1997, BROOKE M. PARROTT was reappointed as a member of the Roanoke Public Library Board for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this nineteenth day of June, 1997. City Clerk Given under our hands and the Seal of the City of Roanoke this sixteenth day of dune nineteen hundred and ninety-seven. WItEREAS, George Lynch, III, was born on September 3, 1970, in Roanoke, Virginia, to George, dr. and Francine Lynch, and he was educated in the Roanoke City public school system,, and $VtlE~, Mr. Lynch began playing basketball at six years of age for the YMCA in the City's recreation league; he joined the American Amateur Union (AA U) with the Roanoke Hawks at fourteen years of age, and he was selected as one of only fifteen AAU players nationwide as an "All-American" for his age group at fifteen years of age; and WttERF. MIS, Mr. Lynch was a member of Patrick Henry High School's State AAA Basketball Champions in his junior year of high school; he led the Roanoke Hawks to three state championships,, he was named a McDonalds All-American and a Parade All-American during his senior year at Flint-Hill Preparatory School; and he was named "Mr. Basketball" by Virginia sportswriters; and ffqIEREAS, Mr. Lynch was team captain of the University of North Carolina's 1993 NCAA Championship Basketball Team; he was a first round draft pick for the L. A. Lakers in 1994; and he currently plays professional basketball for the Vancouver Grizzlies; and WttERE, AS, on dune 16 - 20, 1997, Mr. Lynch will sponsor the "George Lynch Hometown Basketball Camp" in Roanoke for the seventh consecutive year, and will conduct youth camps in other cities across the nation; he provides financial assistance for needy Roanoke youth for orthodontics, he provides basketball shoes for local AA U players whose families cannot afford the expense, and he contributes to the West End Center, Project Love at Lincoln Terrace, and the Inner City Athletic Association. NOW, THEREFORE, I, David ,4. Bowers, Mayor of the City of Roanoke, Virginia, in recognition of numerous outstanding athletic successes and contributions to his home community, do hereby proclaim Monday, dune 16, 1997, throughout this great AH-America City, as GEORGE LYNCH DAY. ATTEST: Mary F. Parker City Clerk David ,4. Bowers Mayor Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 20, 1997 File ~-40-132 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: A final report of the Modified Election District Task Force was before the Council of the City of Roanoke at a regular meeting on Monday, June 16, 1997. On motion, duly seconded and adopted, the matter was referred to you for the purpose of preparing the necessary documentation establishing a public hearing to be held at the Roanoke Civic Center. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Michael F. Urbanski, Chair, Modified Election District Task Force, 2108 Mt. Vernon Road, S. W., Roanoke, Virginia 24015 W. Robert Herbert, City Manager William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development 05/21/1997 15:25 8080054D~278939 LINDA FERGUSON PAGE 82 TO: FROM: SUBJECT: DATE: Mary Parker Li~da Fcrguson, Staff Coordinator ilar Modified Ward Task Force Presentation of Reconma~dation to City Council May 21, 1997 The Task Force that was charged by City Council last year to recommend a plau for a modified ward system has completed their work. This notice is an ot~.cial request to be placed on the agenda for the City Council meeting Monday Juile 16th 7 p.l~i, to present the Task Force's recommendation. M{kc Urbanski, chair of thc Task Force, willmakc a 13 minute presentation on behalf of the Task Force. Othc~ members of the Task Force will also be in attendance. The Task Force would like to request a vote be taken that night on thci~ rccomr~udation ii'that is possible. The Task Force will submit a final wtltten report in addition to this prcstmtation. I understand any written material needs to bc sub~tted to your office by ,Iune 12th to bc circulated to Council mcmbe~$. Please advisc me of any particular format or requirements ~egarding this final report, I can be reached at 427-1980. MAY-21-i997 15:50 ~54~427~9~9 97X P.02 Department of Planning and Community Development Planning Division June 12, 1997 Mrs. Ma~y F. Parker, CMC/AAE Roanoke City Clerk 215 Church Avenue, SW, Room 456 Roanoke, VA 24011 Dear Mrs. Parker: On behalf of the Modified Election District Task Force, I am submitting the final report of the Task Force work. I will be presenting an overview of the report and the final recommendation to City Council on Monday, June 16, 7:00 p.m as previously requested. It is assumed that each member of Council will receive a copy of this report. The Task Force appreciates your help in placing the report on the June 16th Council agenda. Sincerely, Michael F. Urbanski Chair, Modified Election District Task Force Enclosure CC. Members of the Modified Election District Task Force Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, City Attorney Mr. John R, Marlles, Chiet~ Community Planning Mr. Wayne G. Strickland, Executive Director, Fifth Planning District Commission Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 MODIFIED ELECTION DISTRICT TASK FORCE FINAL REPORT SUBMITTED TO ROANOKE CITY COUNCIL JUNE 12, 1997 TABLE OF CONTENTS Executive Summary ................................................................ 1 Introduction ........................................................................... 2 Section I. Scope of Task Force Section II. Task Force Structure, Process, and Participation Fact Finding Phase ................................................................. 5 Section I. Committee Information Section II. Criteria for Establishing Boundaries Section III. Conclusions of Other Virginia Cities Section IV. Other Issues to Consider Section V. Size of City Council and Number of Wards Altemative Scenario Phase ..................................................... 12 Section I. Ward Options based on Neighborhoods Section II. Ward Options based on Neighborhoods and Minority Population Public Input Phase ................................................................. 15 Section I. Public Input Process Section II. Public Input Results Final Recommendation ........................................................... 18 Appendices A - Task Force Membership ........................................ 20 B - Resolution on Ward Boundary Guidelines .............. 25 C - Ward Maps ........................................................... 28 D - Schedule of Public Input Sessions .......................... 31 E. Task Force Member Comments .............................. 33 Modified Election District Task Force Report Executive Summary In April 1996 the Roanoke City Council appointed a Task Force to recommend a plan for a modified election district (ward) system for City Council. This Task Force was comprised of representatives from neighborhoods throughout the city. The Task Force met from August 1996 through June 1997 to study how other Virgima cities decided on a modified election district system and to receive citizen input on various mod/fled election district options for Roanoke. The Task Force work was done in four phases: Fact Finding, Alternative Scenarios, Public Input, Final Recommendation. Committees were established to plan for each phase and bring their ideas and recommendations to the full Task Force. Upon completion of the public input phase, the Task Force approved a £mal recommendation to present to the Roanoke City Council. FINAL RECOMMENDATION FOR A MODIFIED ELECTION DISTRICT SYSTEM City Council should consist of seven (7) total members, with five (5) members representing five different election disthcts of the city (from the election district boundaries drawn in the 5 district map presented in Appendix C) and two (2) at-large members serving as the Mayor and Vice Mayor. The Mayor and Vice Mayor would be elected separately. Given the new system, and following necessary legislative and Department of Justice approvals, it is recommended that the Mayor and 3 district representatives would be elected in year 2000 and the Vice Mayor and 2 district representatives would be elected in year 2002. The Mayor, Vice Mayor, and five district representatives would serve four year terms. Modified Ward Report Introduction Section I. Scope of Task Force On April 22, 1996 the Roanoke City Council convened a Task Force to recommend a plan for changing how City Council members are elected. The Task Force assignment was to recommend the best "modified ward" system for Roanoke, whereby some of the council members would be elected from specific areas of the city (newly created election districts, referred to also as wards) and other council members would be elected at-large. The ratio of ward vs. atqarge members was left to the Task Force to determine. The total size of City Council needed to be examined and included as part of the recommendation. Other factors open for review and revision by the Task Force included how the Mayor and Vice Mayor would be elected and how the Council elections would rotate between ward and at-large members. One critical part of creating the recommended plan was determining the election district boundaries that would be created. It was important to emphasize throughout the deliberation of the Task Force that their task was a limited one. In particular, the Task Force was not asked to debate the pro's and con's between an at-large, ward, and modified ward plan and then to decide which system was best for Roanoke. Furthermore, the Task Force was not asked to convince voters to accept the recommended plan but to develop the best modified ward plan possible and present this plan to City Council. The Task Force also was not assigned to recommend changes in the nomination process for Council members. The Task Force understood and accepted this limited charge. The Task Force work is to be considered finished upon their recommendation to City Council. The Task Force intended that City Council would present its recommended plan to the citizens in a referendum held as soon as reasonably possible after the Council's receipt of the recommended plan. This referendum would allow citizens an opportumty to vote whether to adopt the new recommended modified ward system or not. If the new election system is not accepted by the citizens then the current at-large election system would remain. Modified Ward Report Section H. Task Force Structure, Process and Participation The Task Force was comprised of citizens representing the neighborhood associations affiliated with the Roanoke Neighborhood Parmership program. Other neighborhood groups that are orgamzed and hold regular meetings were also invited to participate. A notice was sent to all neighborhood associations asking them to appoint a delegate and alternate to the Task Force and an advertisement was run in the local paper soliciting participation. (See Appendix A for the Council notice of the creation of the Task Force, the advertisement in the local paper, and the list of participating Task Force members and alternates). The first meeting of the Task Force was held in August 1996. At that meeting city staff reviewed the charge to the Task Force, legal issues related to changing an election system, and work completed by a previous related Task Force( At the August 1996 meeting the Task Force appointed a committee to recommend how to proceed with the work. A Facilitation Committee met and recommended four phases of work for the Task Force. It was decided that a separate committee would be responsible for seeing that the necessary tasks were completed for each phase. Task Force members were asked to sign-up for at least one committee. The time frame for each phase and committee structure were reviewed and approved at the September 1996 meeting of the full Task Force. The committee tasks and approximate t/me frame were as follows: 1. Fact Finding Committee responsible for finding relevant information to consider in developing a modified ward system and inviting speakers to advise on the methodology for drawing election district boundaries. This phase lasted from September to December 1996. The full Task Force met twice a month during that time to hear the presentations. This committee was chaired by Mr. Bill Bestpitch. 1 In 1991 a Task Force was appointed by City Council to review options to the current at- large election system and recommend whether or not to change to a new election system. The previous Task Force recommended not changing the election system and the City Council at that time accepted this recommendation. It is worth emphasizing that the earlier Task Force had a different composition and a much broader focus than the present Task Force. Modified Ward Report 2. Alternative Scenario Committee - responsible for examining various maps of the city and outlining different election district options. This phase ran from January to March 1997. This committee was chaired by Mr. Tony Martin. 3. Public Input Committee - responsible for soliciting input from Roanoke citizens regarding the various election district scenarios developed by the Task Force. This committee was chaired by Mr. Randall Eakin. The citizen review and input was conducted from March to May 1997. 4. Final Recommendation and Report Committee - responsible for incorporating the citizen input into a final recommended plan for a modified ward system. This work was completed in June 1997 at which time the Task Force presented their plan to City Council. This committee was chaired by Mr. Mike Urbanski. At the September 1996 meeting additional delegates and alternates were brought on the Task Force to represent their neighborhoods. Fourteen neighborhood associations appointed representatives to the Task Force. The Task Force elected a chair and vice-chair to run the meetings and be sure the Task Force was making progress to completing their mission. Mr. Mike Urbanski was elected Chair and Mr. Billy Bova was elected Vice Chair. Staff support and technical assistance was provided throughout the process by the City Attorney, Mr. Will DiNing; the City Director of Planning and Commumty Development, Mr. John Marlles; the Executive Director of the Fifth Planning District Commission (Fifth PDC), Mr. Wayne Strickland, who also served as staff for the First Task Force; and Mr. Matt Miller, computer GIS staff at the Fifth PDC. Dr. Linda Ferguson, was contracted by the city to serve as staff coordinator for the Task Force. 4 Modified Ward Report Fact Finding Phase Section I. Committee Information The Fact Finding Committee met the end of September 1996 to outline its work. The committee reviewed the first Task Force report and agreed to invite speakers to educate the Task Force on issues that were relevant for their work. In order to help the Task Force do its job successfully, the committee agreed that it needed to gather the following information: a. Factors to consider in choosing ideal size of City Council and ratio of ward to at-large members. b. Legal and social/political issues re: establishing election district boundaries. c. Possible election district boundaries for Roanoke. d. Scope of Task Force recommendation - does it include nomination process, election of Mayor and Vice Mayor, term limits. e. Lessons from other Virginia Cities that have been through this process. The following people were idenfrfied as possible speakers to present to the Task Force: Mr. Will Dibling, Roanoke City Attomey, to give an overview of the legal issues related to the Task Force work; Mr. Wayne Strickland, staff convenor to the First Task Force, to review the factors identified by the First Task Force that are important in choosing City Council size and ratio of ward to at-large; Rev. Noel Taylor, former Mayor of Roanoke, to address the process of elect'rog Mayor and Vice Mayor and council nominations; Speakers from other cities such as Dr. Joseph Freeman, former city councilman from Lynchburg, and Mr. Jim Pates, City Attorney for Fredficksburg, to share experiences from their cities regarding changing their election system; Academic or election system experts such as Tim O'Rourke, John McGlennon, Carl Snowder to present an overview of issues to consider in drawing boundaries; 5 Modified Ward Re~ort Local citizen leaders concerned with the ward issue such as Rev. Green of the Roanoke NAACP and Dr. Gary Waldo of the Progressive Democratic Coalition to share their opinion as to the issues before the Task Force. Section H. Criteria for Establishing Boundaries At the October 1996 meeting City Attorney Mr. Will Dibling reviewed changes in the federal election laws since 1992 when the First Task Force made their recommendations. The Supreme Court has recently ruled in several cases regarding the degree to which election boundaries should be established according to race. The Supreme Court has said that race may be one factor, but not the dominant factor, in drawing election districts. Because these cases were recently decided, it is unclear how the U.S. Department of Justice will apply the new case law. Since the 1965 Vot'mg Rights Act, Virginia has been one of a number of states required to get "pre-clearance" from the Department of Justice before making changes in their election system. Mr. Dibling said it is important to make sure that minority voting strength is not diluted as a result of a new election system. The Task Force throughout the process was mindful of this legal requirement. The Task Force agreed that it needed to define criteria for establishing boundaries for the new election districts. Because of the Voting Rights Act and other federal rulings, it was important that the Task Force recommend an election system that not only would be the best plan, but also would be approved by the U.S. Department of Justice and not involve a lengthy court procedure. Mr. Dibling outlined criteria based on Depamnent of Justice Guidelines which was adopted by the Task Force in November 1996. The following criteria were established (see Appendix B for the resolution adopted by the Task Force) for the guidance of the Task Force in its work. While all criteria were considered, because of legal "one man one vote" and Voting Rights Act requirements, criteria 1 and 2 necessarily took priority over the rest. 6 Modified Ward Report 1. FaguaLP~a - ward populations should not deviated by more than 10% from the most to least populated wards. 2. ~ - ward system should not dilute minority voting strength. 3. Compactness - wards should be in a compact form. 4. Conti_mfity - wards should be in one geographic unit and not separated. 5. Population Base - 1990 census will be used to determine population of wards. 6. ~ - ward boundaries should follow clearly identifiable features. 7. Census Blocks - census block should be wholly contained in a ward. 8. Precincts - wards should not divide existing voting precincts. 9. Communities of Interest - wards should preserve communities of interest according to demographics, racial or ethnic identity, economic, social, cultural or historic interests, as well as commonality of transportation, commerce or communication Section HI. Conclusions from Other Virginia Cities The Fact Finding Committee identified several Virginia cities that had been through the process of changing their election system in the past. Speakers from Fredricksburg, Lynchburg, and Norfolk were asked to share their observations and conclusions of how their city developed their new system and what happened as a result of the change. Information was gathered on Hampton as well. It should be noted that unlike the voluntary process Roanoke went through to develop the modified ward plan, all the cities that were represented to the Task Force were forced to change their election system due to a court order or law suit. The cities varied in size and percent minority population. Three cities did change their election system, one did not (Hampton). Fredricksburg - The city attorney for Freddcksburg, Mr. Jim Pates, gave an overview of how their city had to change their system, how the city negotiated with the Department of Justice, and how the key influence groups (the Mayor, city officials, NAACP and congressmen) were involved in deciding the final election system. The original election system included an Modified Ward Report eleven member City Council elected at-large. The current system has 4 wards, 2 at-large positions plus the Mayor elected at large (4-2-1 plan). The city attorney was asked to comment on the result of the change and whether the city was better off with the change. His response was that neighborhoods were not necessarily better off. He felt how effective their council was in addressing local needs depended on who was elected to represent the wards. Mr. Pates felt the city was somewhat more balkanized as a result, with wards seeking council attention to their needs and less to the city as a whole. The city attorney said there was less representation of minorities when the Mayor (who was African American) left office after the election system changed. Lsxlckbaxrg - A former City Council member, Dr. Joseph Freeman, spoke of the process Lynchburg went through in changing their elechon system. Their original system was an at-large 7 member council. The new system is 4 wards and 3 at-large with the Mayor chosen by City Council. He felt the 4-3 ratio worked pretty well and that "it is a lot quicker to get action when all you have to do is contact your ward councilman." Dr. Freeman said that it was cheaper for a council person to nm a campaign under a ward system than an at-large system. Norfolk - A former newspaper person from Norfolk, Mr. Bill Wood, spoke about the experiences there. Their original system was at-large with the new system comprised of 5 wards following state legislative districts and 2 super wards (one primarily black and one primarily white) with the Mayor appointed by City Council. Mr. Wood said the change resulted in distributing money based on equal benefit between wards not based on needs of the wards. His primary concern about the new system was that the ward system undermined council-manager form of government, whereby the city manager had to address concerns of specific constituents and not deal with the city as a whole. Hampton - Hampton originally had an at-large system and developed a plan for a new election system as a result of a law suit against the city. Hampton had a 7 member council elected at-large. The new plan called for 6 wards, 2 super wards (one primarily white, one primarily black), plus the · · Modified Ward Report Mayor elected at-large (6-2-1 plan). However when put to a referendum for the city to approve, the voters rejected the new election plan. Ms. Pat Thomas, who worked with their citizen committee to develop the new election plan, said in a phone interview that the city had greater black representation on council after the citizens rejected the new election system referendum. This may have been due to more attention paid to the issue of minority representativeness and/or due to greater minority participation in the election process· Section IV. Other Issues to Consider in Changing an Election System Two professors who have experience with local election reform spoke to the Task Force and offered advice on developing a new system· Dr. Bob DeVoursney from University of Virginia recommended changing the system only if the solution is better than the current problem. Structural changes of council won't affect some problems according to Dr. DeVoursney. He noted that council members take cues from various influence groups such as arts groups, business groups or neighborhood groups. He said that wards are more influential with council members only if ward opinion is unified and if ward citizens make it clear to their representative that they will not re-elect the person if he/she doesn't act according to constituent wishes. Dr. DeVoursney noted that council issues are often not about spec/tic wards. He suggested drawing ward boundaries based on what differences the Task Force wants to emphasize on City Council. Dr. Don Lacey from Virginia Tech urged the Task Force to be clear on the outcomes they want to create for City Council. He noted that an at-large system results more often in long term perspective, and big picture think/ng. At -large members usually are from a concentration of neighborhoods, usually higher socio-economic areas. Ward systems usually result in a more "service demand approach" for specific wards. Dr. Lacey noted that under ward systems more immediate concerns are brought to the attention of council and less of a big picture approach is taken. Modified Ward Report Section V. Size of City Council and Number of Wards At the October 1996 meeting Mr. Wayne Strickland reviewed the deliberations of the First Task Force including the advantages and disadvantages of various ward and at-large configurations. All members of the current Task Force received a copy of the First Task Force report which outlined the advantages and disadvantages of changing the election system, a history of election systems in Roanoke, and speaker presentations relevant to the First Task Force's work. The First Task Force narrowed down their options to leaving the system as it was vs. recommending a 6 ward 3 at-large council. In the end the First Task Force voted to recommend not changing the election system. This recommendation was accepted by Roanoke City Council. Various presenters who spoke to the current Task Force suggested no more than 1 land no less than 7 members serve on a City Council. Having less than seven members doesn't allow enough representation and having more than eleven members likely will be inefficient if not ineffective. Most advocated for a 7 member council, which is the current size of the Roanoke City Council. Dr. DeVoursney said if people want to include more division of labor or specialization on a City Council, then a larger council to divide work among committees is advisable. Several local advocates of the ward system argued for having 7 members so as not to increase the cost for additional members or decrease efficiency of decision making. Rev. Green and Martin Jeffrey of the local NAACP chapter wanted to maintain the size of City Council with 5 wards and 2 at-large positions. Rev. Green said he would support any configuration of wards that was reasonable as long as wards are provided. Mr. Jeffrey suggested that the Task Force combine neighborhoods so that citizens would come together to work on common problems and not be divided by race. Both men strongly argued that the reason to change to a ward system was due to better accountability of council members to the citizens and was not a racially motivated initiative. Dr. Gary Waldo of the People's Democratic Coalition supported a 5-2 system also with the desire to maintain the current size of City Council. He suggested the boundaries follow rough boundaries within the city (Northeast, 10 Modified Ward Repmt Northwest, South, Garden City (SE), and Greater Raleigh Court). He also argued for the Vice Mayor to be elected at-large. This would allow a mandate from the people if the Vice Mayor assumed the role of Mayor during his/her tenure. The local chapter of the League of Women Voters prepared a report in 1977 that recommended that council be changed to a modified ward system. Mr. Bill Bestpitch presented findings from their report. The League of Women Voters supported a 9 member council with either 4 or 5 wards and the rest at-large. They felt a 4-3 split in a 7 member council was not good. According to the report, "in a plan with just three districts, each district would be so large as to largely negate the district concept. With four districts there would be just two at-large members beside the Mayor on a seven member Council." The implication is that two at-large members would be too few with the third at-large being the Mayor. The Task Force agreed to focus on a 7 or 9 member council with more ward than at-large representatives. There was general agreement that the Mayor and Vice Mayor would be elected at-large. The full Task Force asked the Alternative Scenario Committee to look at options with 4 - 7 election districts. 11 Modified Ward Report Alternative Scenario Phase Section I. Ward Options based on Neighborhoods In January 1997 the Fifth PDC staff presented various maps to the Akernative Scenario committee that were developed in 1991-92 for the First Task Force. These maps outlined configurations for 4,5,6,7 election districts with population breakdowns. The Alternative Scenario committee reviewed these maps and discussed what options they wanted to consider. The Alternative Scenario committee also drew boundaries for 4,5,6,7 election districts on new maps prepared by the Fifth PPDC that showed the neighborhood associations and minority population densities, There was some discussion and preference to combine neighborhoods along the Peters Creek Extension and to keep neighborhood associations in tact as best as possible. After some deliberation the committee decided to identify 5 and 6 wards by neighborhood boundaries. The committee decided against a 4 ward option because it would result in too large a population for each ward. The 7 ward configuration didn't fit all criteria, such as keeping voting precincts intact at the same time as keeping the ward populations within 10% deviation of each other. The committee asked the Fifth PDC to create two new maps (5 and 6 wards) by neighborhoods to review at the next meeting. The Fifth PDC staff agreed to adjust boundaries as necessary to be sure the populations were fairly equal in each election district. The recommended configuration for 5 election districts according to the neighborhood associations was as follows: Ward 1- EMSH, Villa Heights, Faifland, Ridgewood Park, parts of Cove Rd. (north of Hershberger Rd.) Ward 2- Melrose-Rugby, Grayson, NNIC, NNEO, Gainesboro, Loudon- Melrose, Hurt Park, Upper Loudon, Mountain View Ward 3- Williamson Rd, Hollins Rd, Wildwood, Thirlane Ward 4- Southeast, Old Southwest, Garden City, Rivefland Ward 5- Raleigh Court, Grandin Area, Greater Deyerle, South Roanoke, Wasena 12 Modified Ward Report The recommended 6 election district configuration would group these neighborhoods, in part or full: Ward 1 (West and NW Roanoke)- EMSH, Villa Heights, Fairland, Ridgewood Park. parts of Cove Rd. (north Hershberger Rd.), part or all of Greater Deyerle Ward 2 (North and North Central Roanoke)- Cove Rd south of Hershberger, Melrose Rugby, Grayson Ward 3 (Northeast Roanoke)- Williamson Rd, Hollins Rd, Thirlane Ward 4 (Northwest and North Central Roanoke)- NNIC, NNEO, Gainesboro, Loudon- Melrose, Hurt Park, Upper Loudon, Mountain View, maybe Downtown Inc. Ward 5 (South and Southwest Roanoke)- Raleigh Court, Grandin Area, South Roanoke, Wasena and part or all of Greater Deyerle Ward 6 (Northeast and Southeast Roanoke)- Southeast, Wildwood, Old Southwest, Garden City, Riverland, maybe Downtown Inc. The committee also decided to focus on 7 and 9 total council seats. This would result in the following ward to at-large ratios: 5-2, 5-4, 6-1 or 6-3. Section H. Ward Options based on Neighborhoods and Minority Population The Fifth PDC brought new maps back to the committee, based on keeping neighborhoods intact, that resulted in only one majority black district for either a 5 or 6 district configuration. The committee agreed not to dilute minority voting strength and wanted to maintain a number of majority- minority council seats proportionate to the minority population. The committee agreed to request that another set of maps be drawn using minority population as a factor while not compromising the neighborhood configurations outlined above. 13 Modified Ward Report At the next committee meeting staff at Fifth PDC presented two new maps (with 5 and 6 election districts) that used black population as a factor for drawing district boundaries. The new maps provide for 2 majority black districts which would maintain a better proportion of minority council seats for either a 7 or 9 member council (28 or 22%). The committee reviewed both the new maps and the two maps from the last meeting that had election districts drawn primarily based on neighborhood associations. Since one of the criteria for election district boundaries was to keep the populations within 10% deviation of each other, Fifth PDC staff Mr. Miller reminded the committee that the percent deviations will change depending on the number of at-large members on City Council. The deviations of the new maps were within or close to the required 10% for the election district configurations of 5-2, 5-4, 6-1, 6-3 being considered. Mr. Miller felt that this latest set of 5 and 6 election district maps was the only possible confi_mtration of election districts following the Department of Justice guidelines, and criteria for election district boundaries established by the Task Force, and keeping neighborhood associations together. After reviewing the new maps the committee agreed to submit to the full Task Force the two newest maps of 5 and 6 election districts (See Appendix C for these two maps). Upon the full Task Force's approval at their February meeting, these two newest maps of 5 and 6 election districts were presented to the public for their input. The Task Force also agreed to present four options regarding the number of election districts and total size of City Council: 5-2; 5-4; 6-1; 6-3. 14 Modified Ward Report Public Input Phase Section I. Public Input Process The Public Input committee met in February to discuss logistics and content of public review sessions. The committee recommended the public review sessions begin with a brief overview of what the Task Force had done to-date and what the criteria were for drawing the botmdaries. Then the maps would be presented and input solicited from the public regarding: a. ward boundaries (as drawn on the maps) b. number of wards preferred (5 vs. 6) c. the total size of City Council (7 vs. 9) d. election of Mayor and Vice Mayor The committee agreed that each map should be presented along with the overlays of voter precincts and neighborhood associations. Presenters would bring along the 2 previous maps drawn based solely by neighborhood associations, and a map of racial population distribution throughout the city in case there were questions on these matters. In addition, the conmnittee agreed to distribute a handout of the maps (11" X 14') and a comment sheet so people could take the maps home and offer comment later. At the February 1997 meeting, the Task Force agreed with the committee's recommended maps to show to the public for input. In addition, the Task Force agreed to have neighborhood associations host the public input sessions with members of the Task Force from those neighborhoods as the primary presenters. This process allowed for the sessions to be conducted throughout the city and provided for greater neighborhood involvement. A schedule of the public input sessions was prepared based on which neighborhood agreed to host these sessions (See Appendix D for the complete schedule). Eleven sessions were scheduled, three of which were in the predominately minority neighborhoods. The other eight were scattered throughout the city. Members of the Task Force were recruited to present the information and conduct the sessions. Presenters attended a meeting in March to review what was going to be presented and how to solicit feedback. This allowed 15 Modified Ward Repo~ for a consistent presentation format across meetings and for presenters to discuss ways to handle various questions that could arise. The staff coordinator agreed to scribe at each of the public input sessions and prepare summary notes. Section II. Public Input Results Public input sessions were conducted from March through May 1997 with 225- 250 people attending in total. Two additional presentations were made (Chamber of Commerce and South Roanoke) that were not formal input sessions but where maps were distributed and people were informed of the Task Force process. At each of the eleven scheduled input sessions, the presenter reviewed the purpose of the Task Force, the phases of the Task Force process, the time line of implementing the modified ward system if approved in a referendum, and the criteria for establishing election district boundaries. Next the presenters answered questions by the audience about the Task Force work. Then the audience was asked to comment on the four issues one at a time (ward boundaries, number of wards, total size of City Council, and election of Mayor and Vice Mayor). In nine of the eleven sessions, those who participated preferred a 5 district - 2 at-large configuration. In one session there was no clear preference and in another session the public preferred a 5 district -4 at-large configuration. There was virtually no public support for the 6 district map. At all the sessions there was overwhelming support for the Mayor and Vice Mayor to be elected by the whole city as the at-large members and not appointed from within City Council. Though people agreed to have the Mayor and Vice Mayor elected city-wide, there was not a consensus on whether the Mayor and Vice Mayor should run specifically for the office or whether the top two vote getters of the at-large election would become the Mayor and Vice Mayor. Across the public input sessions people generally agreed with the boundary lines as drawn on the five-election district map. One group expressed concern that the six-election district map split its neighborhood and neighborhood association. Several groups wanted assurance that City Cotmcil would let the citizens vote on the proposal in a city-wide referendum. Some 16 Modified Ward Report groups questioned whether to have election districts and preferred to keep the system as it is. Presenters decided to be very clear that their role was not to debate the merits of a modified ward vs. the present at-large system or to persuade people to favor a modified ward over an at-large system, but merely to get their feedback on which map and options people favored of those presented for a modified ward system. 17 Modified Ward Report Final Recommendation Phase The Task Force reconvened the end of May 1997 to review the public input and determine their £mal recommendation. Seven voting Task Force members were present at this meeting. Two other neighborhoods were represented by "proxy" vote. The Task Force reviewed criteria of importance for choosing the "best" modified election district plan. Members wanted a system for greater accountability and representation, while trying to ma'mtain a city-wide focus. Besides fulfilling guidelines adopted by the Task Force, other criteria included having the plan pass by a strong majority of the voters and not leave the city divided, allowing voters to directly elect Mayor and Vice Mayor, and being sensitive to the perceived mood of the city regarding total size of City Council. Throughout the year Task Force members recognized that increasing the size of City Council would add costs to the city budget. Due to the recent public concem over proposed City Council pay raises, Task Force members felt it would be unwise to recommend a plan that would increase the size of City Council. Based on public input and their understanding of what their neighborhood would want, Task Force members voted nearly unanimously on a 5-2 plan. One member favored a 5-4 plan and expressed concern that the 5-2 plan would not have a broad city-wide focus and may lead to a balkanized city. The Task Force also needed to determine how the Mayor and Vice Mayor would be elected and the rotation system for such elections. Everyone on the Task Force agreed that the Mayor and Vice Mayor should be elected by the city as a whole. After reviewing several options for how the Mayor and Vice Mayor could be elected city-wide, the Task Force agreed to have those individuals running for the two offices run as specific candidates in separate elections. The person receiving the highest vote in each race would be elected. Mr. Dibling noted that, if the new system was implemented in the year 2000, which is the first year a new election system would be put in place, an election rotation system could follow current election rotations for Mayor and City Council. The Task Force agreed and recommended that the Mayor be 18 Modified Ward Report elected in year 2000 with 3 of the district representatives and in the year 2002 the Vice Mayor and the other 2 district representatives would be elected. Several members of the Task Force and the city attorney agreed to review a draft of the final report and bring it back to the full Task Force for approval in early June. It was agreed that individual members of the Task Force be given an opportunity to present their views in writing as part of the final report (See Appendix E for member comments). The Task Force agreed to make a presentation of their final recommended plan at the June 16, 1997 City Council meeting at which time they would like to be considered through with their duties and disband. FINAL RECOMMENDATION FOR A MODIFIED ELECTION DISTRICT SYSTEM City Council should consist of seven (7) total members, with five (5) members representing five different election districts of the city (from the election district boundaries drawn in the 5 district map presented in Appendix C) and two (2) at-large members serving as the Mayor and Vice Mayor. The Mayor and Vice Mayor would be elected separately. Given the new system, and following necessary legislative and Department of Justice approvals, it is recommended that the Mayor and 3 district representatives would be elected in year 2000 and the Vice Mayor and 2 district representatives would be elected in year 2002. The Mayor, Vice Mayor, and five district representatives would serve four year terms. 19 Modified Ward Report APPENDIX A TASK FORCE MEMttERSHIP 20 FROH 66-63-97 64:56FH TO 94D6939 ~56 P. CITY OF ROANOKE OFFICE OF THE CITY CLERK 21~ CIt~ Avenue, S,W.. Jto~ Roav~e, VIq~m 240t I.~ April 25, 1 ~ Roanoke, ~rolrWa · x~ll3urn C. Dibllng, ,Jr. City AttOrney Roanoke, Virginia A puMIc I~ertng vnm held by the C, our~l ~ ~ City ~ ~ ~ ~, ~l ~, 1~, at T:~ p,m., ~ ~ ~ ~ ~ ~ v~ ~ ~ ClW ~m i ~m ~ to a C~ C~ ~~ ~~ · ~c ~ ~ ~ ~ ~~ (~ ~ ~a ~~) ~ t~ e~ ~ ~ ~ ~ CI~ C~il. On m~lon, duly re:ended and adapted, you were tn~'ue~l to cenvene a Ta~k Fome to develop a ~ ward ly~tem plan to be I~ought to the City Council for the purpe# of #~ling uld plan to refemm:lu~ to be vOled on by the qualified wtem of the City of Roanoke. ~m3iflcally, the Till( Fome ~ttall be ~orapti~KI of one member from each rmighbodlood otGInlTJt,.~ in the Roanok~ Nel~h~ pme, n~f~l~ip and such offer nelg~ organizahonl with ele~=te~l I#demhip, bylaw% and regular re#lingo, IVleml:~ d #oh relghix~hoed al~elation lhall elect their reprmntativa to the Fo~e. MFP:am MaP/F. Perker, CMC/AAE ~ city Clerk 21 ....., Modified Ward Report Attention Neighborhood Group. in the City of R~nok®! 22 Modified Ward Report The following neighborhood associations sent delegates/alternates: Northwest Neighborhood Enviromental Organization Delegate: Margie Jumper Greater Deyerle Neighborhood Assoc. Delegate: Jeri Rogers Alternate: Lisa Farthing Edgewood-Mowanda- Summit Hills Neighborhood Assoc. Delegate: Tony Mart'm Alternate: Maynard Keller Garden City Neighborhood Assoc. Delegate: Farley Childress Williamson Road Action Forum Delegate: Randall Eakin Ridgewood Park Neighborhood Assoc. Delegate: Jean Bevins Alternate: Minnie Jones Downtown Inc. Delegate: Rob Callahan Alternate: Matt Kennell Melrose-Rugby Neighborhood Assoc. Delegate: Clarice Walker Alternate: Mary Allen Hurt Park Neighborhood Alliance Delegate: Norma Smith 23 Modified Ward Report Old Southwest Inc. Delegate: Bill Bestpitch Greater Raleigh Court Civic League Delegate: Mike Urbanski Grandin Court Civic League Delegate: Billy Bova Wildwood Civic League Delegate: Jim Phillips Neighbors in South Roanoke Delegate: Peter White Other Neighborhood Associations that received Task Force minutes and mailings but didn't send delegates: Southeast Action Forum Wasena Neighborhood Forum Northwest Neighborhood Improvement Council Hollins Road North Civic League Villa Heights Crime Prevention Organization Grayson Ave. Beautification Council Rivefland Alert Neighbors 24 Modified Ward Report APPENDIX B TASK FORCE RESOLUTION REGARDING GUIDELINES FOR WARD BOUNDAR1FJS 25 Modified W~rd Report A IHSOLUTION OP TI. IB crrlzliN$ TASK PORCE TO RHCOMMBND A MODlln~ BL~CTION DISTI~ICT S~ FOR TI~ BI.~CTION OF Id~fBSRS OF TI~ ROANOKll CITY COUNCIL City C. aJndl mder 8 Modifbd lbcdofl DIsuict Syumn; tho Utdied Sum md Virlbls ~ md I,,M of tho LVnlted Sram, indudinl tho Vodnl Rijhu Act, md tho Coaunomvedth otV*qini~ WI'~RRAS, the luiddimm to bo adhered to in tim Tuk Foeee's wof~ shoed bo qr~Nd to Ind Iflfmlmmd b tho fbnmdiJoa of 8 ~ decttoo dimJc~ phn fred tho hwinj of de:doa dimflm h' C, ouodl; ~ BB IT IKH.SOLYF, D b/tho Tail: Yoc~ u fbllows: 8. ~ The number of I)emNu in eedl decdon dtmrkx droll bo u ne~y equd m b pfuedcddo. &ny devbdon ~om equity of Impubt~ is Jusdfbd ody whim it im tlmm mumdt ~~ mnotlm 8ulddbu m ~oflh b. In no cue fhmll exoNd tm per, Nm 26 Modified Ward Repozt for deteflub:~ the population o~e[ection districts. 2. Tho 8uiddinm of equal populMion ,md tho Vc~t~ ~ Act ~ !, mbpaziruphs t ~md b., dxM) thdt bo 81q~n paor~ in th, ~p~tton o~lme c~it~L 27 Modified Ward Report APPENDIX C WARD MAPS (5 AND 6 WARDS) 28 City of Roanoke Five Wards DRAFT Prepared by the Fifth Planning District Commission, January 1997, Source: 1990 US Census PL- 94-171 Data and 1992 US Census TIGER Line files. Five Wards-(Percent Black) Ward 1 (52.64%) ~ Ward 2 (52.14%) ~; Ward 3 (6.42%) I--'~ Ward 4 (3.08%) Ward 5 (2.57%) Population deviation with five wards and two at large=7.91% Population deviation with five wards and four at large=6.16% City of Roanoke Six Wards 'Six'Wards-(Percent Black) Ward 1 (54.28%) Ward 2 (56.93%) Ward 3 (21.48%) Ward 4 (4.70%) Ward 5 (2.64%) Ward 6 (4.37%) Prepared by the Fifth Planning District Commission, January 1997. Population deviation with six wards and one at large=10.67% Source: 1990 US Census PL- 94-171 Data and 1992 US Census TIGER Line files. Population deviation with six wards and three at large=8.30% Modified Ward Report APPENDIX D SCHEDULE OF PUBLIC INPUT SESSIONS 31 Modified Ward Report March 17 - Host: Northwest Neighborhood Environmental Organization Location: Loudon Ave. Christian Church March 18 - Host: Greater Deyerle Neighborhood Assoc. Location: Covenant Presbyterian Church March 25 - Host: Edgewood-Mowanda- Summit Hills Neighborhood Assoc. Location: Edgewood Christian Church April 3 - Host: Garden City Neighborhood Assoc. Location: Garden City Recreation Center April 3 - Host: Williamson Road Action Forum Location: Preston Park Recreation Center April 10 - Host: Ridgewood Park Neighborhood Assoc. Location: Ridgewood Baptist Church April 14 - Host: Downtown Inc. Location: Roanoke Regional Chamber of Commerce April 22 - Host: Melrose-Rugby Neighborhood Assoc. Location: Williams Memorial Baptist Church April 24 - Host: Hurt Park Neighborhood Alliance Location: Morning Star Baptist Church May 1 - Host: Old Southwest Inc. Location: Gish House in Highland Park May 8 - Host: Greater Raleigh Court Civic League Location: Christ Lutheran Church 32 Modified Ward Report APPENDIX E TASK FORCE MEMBER COMMENTS 33 June 11, 1997 Serving on the Modified Ward Task Force has been quite an educational experience for me. I have learned a lot and met many interesting and amiable people that I probably would never have met in this life. With many meetings and long hours of discussion and deliberation, I believe that this task force has developed the best possible modified ward system for the city of Roanoke. The decisions made were based on the U. S. Justice Department guidelines and criteria agreed upon by the task force members. Although there were some points of disagreement, the task force members worked extremely well together in ironing out problems that did arise. I strongly favor a Modified Ward System for the city of Roanoke, because in my community (N. W.) and other sections of the city (S. E. & N. E.) there is no voice on city council that truly represents us. We as voters and tax paying citizens want and expect our elected representatives to be accountable, accessible and concerned about issues and problems that effect ail residents of the city. No system is 100%, but I believe that the modified ward system would give more citizens a voice in city government. I pray that city council will let this plan for the modified ward system go to a referendum, so that the citizens of Roanoke can make the decision whether we will remain status quo or move forward to truly become an "All American City" in the 21st century. Clarice E. Waiker Childress The transfer of electing city council members from an at large system, to a ward system was determined by the advice of experts in the field of political science, from living in cities that are functioning under the ward system and interviewing people who have lived under both systems. Several experts in the management field of the city government are being instrumental in helping municipalities in Virginia to transfer from an at large, to a ward system inculcated upon the task force the importance of transferring the Roanoke City government from the present system to a modified ward system with five wards. During the months of April and May the modified wards task force conducted eleven meetings in various neighborhoods in the city and presented a five ward system with a councilman being elected from each ward. The Mayor and Vice Mayor are elected at large. The six ward system, a councilman would be elected from each ward; the Mayor, Vice Mayor, and two councilmen would be elected at large; and this was the belief that the six ward system would give more balance to the city political structure. Needless to say, the people of Roanoke voted for the five ward system by 88% to 12%. Therefore the people of Roanoke City have indicated that a change in electing officials of City government to better represent and supply their needs are in the immediate future and the myth that the rich and the businessmen are the only ones qualified to hold elected office is an anachronism in Virginia's political system. However, the task force did experience some antagonistic views on any change; these views were from those who have employment connections with the City and probably have a phobia toward change. City Council should favorably consider the five ward system and implement it most expeditiously. TASK FORCE MEMBER COMMENT Lisa Wilson Farthing, DVM Greater Deyerle Neighborhood It is time that Council ACT! Honor the time and effort of two task forces. Approve the recommendation for a Modified Election District System. Then, allow voters to decide on the election system for Roanoke. I, like many other members, joined this task force ten months ago with little knowledge of the election system. We, as members, have given precious time from work and family to attend meetings, to listen to concerns of other citizens, and to research the election process ( At Large vs. Modified Ward). As individuals and as a group, we have grown in our knowledge and understanding of election systems. From an informed and educated vantage point, we have considered legal concerns and the concerns of citizens and have developed the best proposal for a Modified Ward System. From the beginning, ~wo desires have been voiced for city government- a desire for neighborhood involvement and better representation and a desire for greater accountability from Council. Again and again we have been reminded that it is not our task to debate the Pros and Cons of a Modified Ward vs. At Large Election System. A task force in 1991 gave time and effort to that end. Now, Council needs not to debate but to act, to approve our recommendation, and to allow voters to decide ! June 9, 1997 It was indeed an educational privilege to serve on the Modified Ward Task Force as an alternate member for Melrose/Rugby Neighborhood Forum. Although I was an alternate, the original delegate and I wanted to be an integral part of what was going on, so we tried to attend most meetings as a unit. This was an unusual experience for me because I had never really given much thought to a modified election district (ward) system for City Council. Meetings frequently turned into workshop sessions with hands-on maps, overlays, etc. With markers in hand, we suddenly became artist, grouping certain parts of the community together in multiple sized wards. I believe that the ward system has potentially great advantages for having a representative in your community who feels it an obligation to be committed and accountable to the ward he serves. While no system will provide a utopia for any form of election district we devise, it will however give citizens some sense of having a slightly improved chance of achieving certain goals in our community. The study and presentations from the Modified Ward Task Force will certainly be a feather in the cap for Roanoke Valley because of the way in which the whole process has taken place. Most neighborhood organizations and members at lodge were invited to the meetings and urged to send representatives regularly. With strong unity of purpose and provisions for involvement in the Modified Ward Task Force recommendations, it should satisfy a majority of the persons who have taken an active role in the participatory process. Mary S. Allen EDGEWOOD MORWANDA SU/~MIT HILLS NEIGHBORHOOD ORGANIZATION from: Mr. Tony G.Martin, Vice President E.M.SH.N.O. and Representative to~ Roanoke City Modified Ward Task Force to: Mayor David Bowers Vice Mayor Linda Wyatt Members of Roanoke City Council to wit: Upon the Roanoke City Modified Ward Task Force's completion of it's work, and presentation of the "Plan" to Roanoke City Council, this 16th day of June, 1997. I write these words to express my gratitude and appreciation to the members of Roanoke City Council for continuing their search for the "best" way to complete a process which began some twenty years ago. Also, for enabling Roanoke City residents, and business associates alike, this opportunity to design a "Plan" which encompasses the needs of our City,and yet recognizes the uniqueness of each and every community in our beautiful City. In the past few months, I have been a witness to what I can only describe as "the kind of communication and cooperation I rarely see even within some families".And as a result, a "Plan" has been mapped-out to bring the City of Roanoke into a level of representation which will produce "new standards" in all areas of City government. I, among others, will anxiously wait for you, the Members of our City Council to proceed with this process, and offer the "Modified Ward System Plan" we have constructed, to the voting public of Roanoke City as a referendum. Know that my prayers will be with you throughout your work on the remaining process to complete this difficult task. Thank you,~ ~[~N?.O.~artfn V.'P. 1003 Caldwell St. NW. Roanoke,Va. 24017-4217 ph.986-3061 Dissent To Modified Election District Task Force Report Mike Urbanski, President, Greater Raleigh Court Civic League It has been my privilege to serve as the Chair of the Modified Election District Task Force. The members of the task force worked extremely well together as neighbors in a collegial atmosphere of mutual respect. I am honored to have served with these fine citizens. Nevertheless, I disagree with the Final Report of the Modified Election District Task Force and must respectfully dissent from its recommendation. I am concerned that the proposed 5-2 system will result in a balkanized City Council more concerned with the interests of specific neighborhoods than in the welfare of the City as a whole. I worry that such a system will lead to more, and not less, political infighting and reduce the ability of Roanoke to compete for jobs and economic development opportunities with other localities. In short, I do not believe that Roanoke should change its election system. My views in this regard are based on my work on the 1992 task force and on certain information presented to this task force during the information phase of its deliberations. In particular, Mr. Pates of Fredericksburg, Mr. Wood of Norfolk, Dr. DeVoursey of UVa and Dr. Lacey of Virginia Tech all raised concerns regarding a change in election system. (See Task Force Report at 8-9.) My opinion found further support during the public input phase of this task force's work. At the public input session held at the Greater Raleigh Court Civic League on May 8, 1997, the clear consensus of those assembled was that no change be made to the election system. Should Council determine to present a modified ward plan to the voters, I believe that a 5-4 system (5 members elected in wards and 4 at-large) would provide for a more balanced Council not nearly as wedded to the interests of a specific ward. Consistent with the views of the speakers noted above and of the members of my civic league, I believe that a 5-4 plan would provide Council with a broader, city-wide perspective. Moreover, in a 5-4 system, each voter has the ability to vote for a majority of the members of Council, and, thus, City Council as a whole is more accountable to and representative of each voter. In the proposed 5-2 system, however, each voter only has the opportunity to vote on one member of Council plus the Mayor and Viec-Mayor. In other words, under the vrooosed system, no voter gets to select a maiorit¥ of City Council members! I submit that this system will tend to fragment our City and reduce, rather than increase, accountability to the electorate as a whole. Some concern was expressed over the additional cost of adding two members to City Council. I believe that this view is short sighted, however, and that the benefit to the City from having a broader perspective on Council far outweighs the relatively small cost of adding two members to Council. Also, some task force members felt, given the recent City Council salary issue, that the voters may be less inclined to approve a modified ward plan which increased the size of City Council. With all due respect, however, the mission of this task force was not to develop the modified ward plan that was most likely to pass a referendum, but rather to develop the best plan for Roanoke. In conclusion, should City Council be inclined to send this issue to the voters in a referendum, it is my view that it should strongly consider departing from the recommendation of the Task Force and present a 5-4 modified ward plan which I believe will provide Roanoke with a City Council having a more balanced, long term perspective. Thank you for the opportunity to make my views known. JERI ROGERS Portrait Photographer 131 Kirk Avenue West Roanoke, Virginia 24011 (540) 985-8686 On March 18, 1997, Greater Deyerle Neighborhood Association hosted a meeting to gather public input regarding the modified Ward System. With over 300 citizens in attendance it became very obvious that there is great frustration with our current political process. Lack of accountability seems to be the number one complaint I hear and as I approached my assignment on the Task Force to come up with the best Modified Ward System, I became increasingly convinced that a ward system would best serve our citizens (both minority and majority). Several speakers in particular, gave very convincing arguments in favor of a Modified Ward System. In particular, Dr. Joseph Freeman of Lynchburg, a former city councilman, spoke about the renewal of his inner city as a result of the Modified Ward System, and how inexpensive a campaign costs to run for a councilman compared to high costs of a general campaign. Rev. Green, Dr. Gary Waldo and Martin Jeffries, also addressed the issues of accountability and again I was impressed with the concept that a ward system would provide the very best means of local government serving all its citizens. As a representative of the Greater Deyerle Neighborhood Association, I wholeheartedly recommend that the City Council adopt our Task Force recommendations of a Modified Ward System and approve a move to present a referendum to the citizens of Roanoke City to decide whether a general election of City Council members by a Modified Ward System is the best way to govern. Let the citizens decide!