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HomeMy WebLinkAboutCouncil Actions 06-05-89Trout 29590 REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL June 5, 1989 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order =~ Roll Call. Mrs. Bowles was absent. The invocation will be delivered by-T-~-'R-C~'~crrd-R~,T~-lqT-B~-- 'W-~;--'P~-~-~o-~-~--F4-~-~-i--~ge-p-t-4 o t -Gh~-r~-~h~--,R-~a~o~o&-oT--Ii~-~gd4l-ge~, Mayor Taylo The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. C.-1 C=2 BID OPENINGS A. Bids for alterations and additions to the Roanoke Courts Facility, General District Court, 315 West Church Avenue. Three bids were referred to a committee composed of Council Member Garland, Chairman, Mr. Snead and Mr. Clark. CONSENT AGENDA APPROVED (6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS= CUSSION OF THESE ITEMS. IF DISCUSSION IS DES/RED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meeting of Council held on Monday, February 13, 1989; the regular meeting held on Tuesday, February 21, 1989; the special meeting held on Thursday, February 23, 1989; the regular meeting held on Monday, February 27, 1989; and the regular meeting held on Monday, March 6, 1989. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A cort~aunication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, corr~issions and com= mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, corr~nissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. (I) A communication from Council Member David A. Bowers recom- mending that William Fleming High School be recognized for its many scholastic achievements. RECOMMENDED ACTION: Refer to the City Manager for s£udyo report and recommendation to Council. C-4 A list of items pending from July 10, 1978, through May 22, 1989. C-5 C-6 RECOMMENDED ACTION: Receive and file. Qualification of Mr. Finn D. Pincus as a member of the Youth Services Citizen Board to fill the unexpired term of Mr. David J. Prestipino, resigned, ending May 31, 1991. RECOMMENDED ACTION: Receive and file. Qualification of Mr. Harold F. Dill as a member of the Advisory Board of Human Resources for a term of four years, ending November 30, 1992. RECOMMENDED ACTION: Receive and file. C-? Qualification of Mr. Martin D. Jeffrey as a member of the Roanoke Neighborhood Partnership Steering Committee, to fill the unexpired term of Mr. Virgil L. Rogers, ending November 13, 1991. RECOMMENDED ACTION: Receive and file. The City Attorney requested an Executive Session to d~cuss a matter of actual litigatio~ pursuant to Sec. 2.1-344 ~a) ~7), Code of Virginia (~50), as amended -- Concurred mn request. REGULAR AGENDA Hearing of Citizens Upon Public Matters: None. Petitions and Communications: a. A cowmunication from the Roanoke City mending appropriation of $291,753.00 Summer Program to provide reading, mathematics instruction for students in Adopted Ordinance No. 29590 (6-0). Reports of Officers: School Board recom- for the Chapter I language arts, and targeted schools. a. City Manager: Briefings: None. Items Recommended for Action: A report recorrgnending approval of the allocation of $1,031.39 to Roanoke Area Ministries to provide emergency financial assistance payments to Roanoke City citizens. Adopted Ordinance No. 29591 (6-0). (2) A report recommending the transfer of $57,500.00 in the existing Social Services budget to match funding allo- cated by the State Department of Social Services to provide Day Care services to children whose parents are in training or employed and are receiving Aid to Dependent Children funds. Adopted Ordinance No. 29592 (6-0). be 3. A report recommending that Mental Health Services of the Roanoke Valley be authorized to revise its bylaws to allow the County of Craig to be a participating member with one representative on the Board. Adopted Resolution No. 29593 (6-0). 4. A report recommending endorsement of an application for the State's Multi-family Rehabilitation Loan Program. Adopted Resolution No. 29594 (6-0). Director of Finance: A report recommending certain appropriation transfers between several City departments to provide sufficient funds for internal services for the remainder of the fiscal year. Adopted Ordinance No. 29595 (6-0). Reports of Corrgnittees: I. A report of the Roanoke Regional Cable Television Committee recommending execution of a contract with O. D. Page, P.E., to provide consultant services in con- nection with the proposed cable television franchise renewal· Council Member Howard E. Muss·r, Chairman. Adopted Ordinance No. 29596 (6-0). 2. A report of the City Manager concurring in the above recorrgnendation of the Roanoke Regional Cable Television Corr~littee. Received and filed. A report of the Water Resources Committee recommending that Council authorize the relocation of a sanitary sewer line on property owned by Rally's Hamburgers, located at 4815 Williamson Road, N. W. Council Member Elizabeth T. Bowles, Chairman· Adopted Ordinance No. 29597 (6-0) on first reading. A report of the committee appointed to tabulate bids received for construction of the Williamson Road Storm Drain, Storrawater Retention Basin, Phase II, Contract I-D, recommending award of a contract to H. T. Bowling, Inc., in the total amount of $52?,233.00; and transfer of funds therefor. Council Member Robert A. Garland, Chairman. Adopted Ordinance No. 29598 (6-0) and Ordinance No. 29599 (6-0). Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: None· Motions and Miscellaneous Business: Inquiries and/or corr~nents by the Mayor and members of City Council· (3) 10. be Vacancies on various authorities, corr~nittees appointed by Council. Other Hearings of Citizens: boards, Elected the following persons: Mary Elizabeth Kepley - Special Events Committee G. David Nixon - Fair Housing Board commissions and (4) MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE ~'~fice of the Mayor June 5, 1989 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and coramittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Noel C. Taylor May o r NCT: se Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444 Office of the City C~e,~ June 7~ 1989 File #467-80 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Council Member David A. Bowers recon~ending that William Fleming High School be recognized for its many scholastic achievements, which com- munication was before the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On motion, duly seconded and adopted, the matter was referred to you for study, report and recor~nendation to Council. Sincerely~ , ~ Mary F. Parker, CMC City Clerk MFP: ra Room 456 Municipal Building 215 Church Avenue SW Roanoke V~rg~nia 2401 t (703) 98t-2,541 Office of the Council June 1, 1989 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia RE: William Fleming High School Dear Mrs. Bowles and Gentlemen: As you know, we have a tradition of honoring athletic teams from Roanoke City high schools that have won state honors as the best team in Virginia. Now, we have an opportunity to recognize scholastic achievement by one of our high schools, William Fleming, which is located on the north side of the City. William Fleming has just recently been recognized by the United States Department of Education as one of 215 schools in the world for its "Excellence in Education". I am additionally told that William Fleming students have received scholarship recognition this year. One young man has been chosen to receive the "Virginia Tech/City of Roanoke Scholarship" for "Tomorrow's Teacher". That young man's name is Robert Johnson. Another young man by the name of William Shepherd, has been designated as a national merit finalist, and is receiving a significant scho- larship for that award. So other young persons have received scho- larships to the United States Air Force Academy. And additionally, a staff member, Mrs. Hallie Cart, has been recognized as "State Counselor of the Year". All in all, I believe these achievements indicate a terrific scho- lastic year for William Fleming High School. I would ask that this matter be referred to the City Manager for his recommendation as to how the City might find it appropriate to recognize William Fleming for these many achievements. Doom 456 Municipal Building 215 C~urch Avenue, S.W. Roonoke, Virginia 24011 (703) 981-2541 The Honorable Mayor and Members of Roanoke City Council Page 2 June 1, 1989 In the past, we have designated signs at the City limits to honor football and basketball stars. It seems appropriate that in this day and time we should also honor the stars of scholastic achievement. Best personal regards to each of you. Sincerely, David A. Bowers Council Member DAB:sw Pending Items Referral Date 7/10/78 2/23/87 6/20/88 8/8/88 8/8/88 9/12/88 from July 10, 1978~ Referred To City Manager Regional Cable Television Committee Regional Cable Television Committee City Manager 1989-90 Budget Study City Attorney City Manager through May 22, 1989. Item Recommendation No. 11 con- tained in the Mayor's 1978 State of the City Message. (Development of Mill Moun- tain - hotel.) Request of Cox Cable Roanoke for a renewal of their fran- chise agreement in order to simplify and clarify langu- age, make certain additions and deletions~ and extend the term. Communication advising of Cox Cable Roanoke's intent to seek renewal of the Cable Television Franchise in the City of Roanoke. Mayor's 1988 State of the City recommendation No. 1 pursue a diversified economic development strategy invol- ving downtown~ industrial areas, tourism and conven- tions and review the current City organizational structure manpower, and money available to market the City. Mayor's 1988 State of the City recommendation No. 5 encourage federal officials to ensure health care costs for AIDS patients and to pre- vent all forms of discrimina- tion against those who are stricken with this disease. Cor~nents of Mr. Michael B. Smith, regarding the need for a storm drainage system on Edgelawn Avenue, N. W., to eliminate excessive water run-off. Pending Items Referral Date 11/14/88 5/8/89 1/9/89 4/17/89 5/15/89 5/22/89 5/22/89 from July 10~ 1978~ Referred To City Manager City Manager City Manager City Attorney Robert A. Garland William F. Clark Kit B. Kiser Robert A. Garland George C. Snead, Jr. William F. Clark through May 22, 1989. Item Report of the City Planning Corrvaission recommending ap- proval of the proposal of the Citizens' Advisory Committee on City-Wide Parks Study to name the sports complex area near Victory Stadium, "Roa- noke River Sports Complex." (Mr. Trout requested that the City Manager report to Coun- cil as soon as possible with regard to the naming of the Sports Complex). Matter with regard to speed- ing on Hemlock Road, N. W. A communication from Mr. Roger E. Franklin requesting consideration of certain pro- posals for neighborhood revi- talization. Communication from Vice-Mayor Beverly T. Fitzpatrick, Jr.~ recommending that Council consider an amendment in the procedure for election of School Board Trustees which would allow Council to deter- mine the order in which the candidates for the public interview are called. Bids for construction of new concrete sidewalks, entrances and curb on various streets within the City of Roanoke (Bond Issue Downtown Phase I). Bids for renovations to Wasena, Eureka, Jackson and Washington Parks. Pending Items from July 10, 1978, through May 22, 1989. Referral Date 5/22/89 Referred To City Manager Director of Finance Item Request of the Jefferson High School Corrgnittee for a contribution in the amount of $3.5 million for the renova- tion of Jefferson High School and a request for immediate repair of the school's roof. 5/22/89 City Attorney Request of Vice-Mayor Beverly T. Fitzpatrick~ Jr.~ for preparation of a measure congratulating Roanoke County upon being designated as an All America City. f,C.Y~ce oft'he C~tyCler~ June 7, 1989 FiLe #15o304 The Reverend Uias N. Broady, Youth Services Citizen Board 2204 Lynnhope Drive, N. W. Roanoke, Virginia 24017 Chairman Dear Reverend Droady: This is to advise you that Mr. Finn member of the Youth Services Citizen Board, term of Mr. David J. Prestipino, resigned, D. Pincus has qualified as a to fill the unexpired ending May 31, 1991. Sincerely, ,9 Mary F. Parker, C~C City Clerk MFP:ra pc: Ms. Marion V. Crenshaw, Youth Planner Room 456 Municipal Building 2t5 C~urch Avenue, SW Roanoke Virginia 24011 (703) 981-254t 0--2 · Oath or Affirmation of Office Stat~ of Virginia, Cit~ of Roanoke, to.wit: I, ' ~ ' ": ., do solemnly swear (or affirm) that will support the Constitution of the United States, and the Constitution of the State of Virginia, and that will faithfully and impartially discharge and perform all the duties incumbent upon me as according to the best of my ability. So help me God. Subscribed and sworo to before lne, thls___.l(~2._ day of ~ - Office of ~e Oty C]er~ May 17, 1989 File #15-304 Mr. Finn D. Pincus 1116 Winchester Avenue, Roanoke, Virginia 24015 Dear Mr. Pincus: At a regular meeting of the Council of the City of Roanoke held on Monday, May 15, 1989, you were elected as a member of the Youth Services Citizen Board to fill the unexpired term of Mr. David J. Prestipino, resigned, ending May 31, 1991. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. Sincerely, /~'~ Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: The Reverend Ulas N. Broady, Chairman, Youth Services Citizen Board. 2204 Lynnhope Drive, N. W., Roanoke, Virginia 24017 Me. Marion V. Crenshaw. Youth Planner Room456 Municil:~l[k-~i!ding 215 Church Aw~'~ue. SW Roanoi~.V~rglnla24011 (703)981-2541 Office of ,"he Oty Cler~ June 7, 1989 File #15o72 Mr. James Do Ritchie Director of Human Resources Roanoke, Virginia Dear Mr. Ritchie: This is to advise you that Mr. Harold F. Dill has qualified as a member of the Advisory Board of Human Resources for a term of four years~ ending November 30~ 1992. Sincerely, /~-?/ 4. Mary F. 'Parker, CMC City Clerk MFP: ra Room 456 Municipal Building 215 Church Avenue SW Raano~e V~rg~nia 2401 't (703) 981-254'~ 0-2 Oath or Affirmaff hr'OffiCe State of Vi~'ginia, Cit~ of Roanoke, to .~oi~: I, ., do solemnly swear (or affirm) that I will support the Constitution of the United States. and the Constitution of the State of Virginia, and that I will faithhdly and impartially discharge and perform all the duties incumbent upon me as according to the best of my ability. So help me God. Subscribed and sworn to before me, this , Deputy Clerk Office oft'he Ci~C!erk June 7, 1989 File #15o488 Mr. William J. Rand, II1, Chairman Roanoke Neighborhood Partnership Steering Corrwittee 3571Mudlick Road, S. W. Roanoke, Virginia 24018 Dear Mr. Rand: This a member Cor~tittee, resigned, is to advise you that Mr. of the Roanoke Neighborhood to fill the unexpired term of ending November 13, 1991. Sincerely~ Mary F. Parker, CMC City Clerk Partnership Mr. Virgil L. Martin D. Jeffrey has qualified as Steering Rogers, MFP:ra Room 456 Munici~Dcll Buildincj 215 C~ur'ch Avenu~ SW [~)ano~e V~rg~nia 240t t (703) 981-2541 Oath or Affirmation of Office St~t~ o] Virginia, City oI Roanoke, to I, , do solemnly swear (or affirm) that will support the Constitution of the United States, and the Constitution of the State of Virginia, and that will faithfully and impartially discharge and perform all the duties incumbent upon me as .... --,'~ , or' tlc Eoa:~oke L~ei~.~]>orz~oJ partn&rs~iP Steur-in~! Co~i~'t~.e, uo 7ii1 '2~,~ un~xrired ter:~ of Vir!~il L. ~:ocer£, endin',.~' I4'ovo~t~r 23, 1591. according to the best of my ability. So help me Subscribed and sworn to before ~ne, this t/~'.9''/{~_ _day of t//(-'O~/~ ' / Deputy Clerk WILBURN C. DIBLING, JR. CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING ROANOKE, VIRGINIA 24011-1595 TELEPHONE 703-981-2431 June 5, 1989 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for Executive Session Dear Mrs. Bowles and Gentlemen: This is to request an Executive Session of City Council to con- sider a matter of actual litigation pursuant to $2.1-344 (a)(7), Code of Virginia (1950), as amended. With kindest personal regards, I am ~'/Sincerely yours,. Wilburn C. ~bling, Jr. City Attordey WCDJr:fcf cc: W. Robert Herbert, City Manager George C. Snead, Jr., Director, Administration and Public Safety Office of the C~t',, Cie'~ June 7, 1989 File #60-467 Mr. Joel M. SchIanger Director of Finance Roanoke, Virginia Dear ,~r. Schlanger: I am attaching copy of Ordinance No. 29590 amending and reor- daining certain sections of the 1988-89 Grant Fund Appropriations, providing for the appropriation of $291,753.00 for the Chapter I Summer Program in connection with reading, language arts, and mathematics instruction for students in targeted schools, which Ordinance No. 29590 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra Enco pc: Mr. James M. Turner, Chairman, Roanoke City School Doard, P. 0. Box 1020, Salem, Virginia 24153 Dr. Frank P. Tots, Superintendent of Schools, P. 0. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. 0. Dox 13105, Roanoke, Virginia 24031 P.x~r'n 456 Municipal Building 2t 5 (D~urch Avenue SW Roanoke. ',,'irg~nia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of June~ 1989, No, 29590. AN ORDINANCE to amend and reordain certain sections of the 1988-89 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Education Chapter Chapter I Summer 124-89-2 I Winter 124-89-1 (1-32) ................... (33) ..................... $14,753,009 291,753 1,642,079 Revenue Education Chapter I Summer 124-89-2 Chapter I Winter 124-89-1 1) Teachers 2) Counselors 3) Coordinators 4) Teacher Aides 5) Social Security 6) Retirement - VSRS 7) Group Life Ins. 8) Instructional Travel 9) Guidance Travel 10) Field Trips 11) Parent Involvement 12) Instructional Supplies (34) ..................... (35) ..................... (035-060-6125-6449-0121) $123,500 (035-060-6125-6449-0123) 3,061 (035-060-6125-6449-0124) 8,744 (035-060-6125-6449-0141) 39,802 (035-060-6125-6449-0201) 13,075 (035-060-6125-6449-0202) 1,363 (035-060-6125-6449-0205) 89 (035-060-6125-6449-0551) 600 (035-060-6125-6449-0554) 100 (035-060-6125-6449-0583) 3,845 (035-060-6125-6449-0585) 288 (035-060-6125-6449-0614) 11,300 $14,753,009 291,753 1,642,079 13) Guidance Supplies 14) Director 15) Clerical 16) Transportation of Pupils 17) Delivery Driver 18) Crossing Guards 19) Social Security 20) Retirement - VSRS 21) Group Life Ins. 22) Indirect Costs 23) Maintenance Contracts 24) student Ins. 25) Lease of Computer Equipment 26) Admin. Travel 27) Evaluation 28) Misc. Materials 29) Inservice 30) Office Supplies 31) Food 32) Instructional Equipment 33) Compensation of Teachers 34) Federal Grant Receipts 35) Federal Grant Receipts (035-060-6125-6449-0615) $ 75 (035-060-6125-6549-0114) 3,464 (035-060-6125-6549-0151) 3,068 (035-060-6125-6549-0171) 19,550 (035-060-6125-6549-0172) 1,210 (035-060-6125-6549-0195) 1,100 (035-060-6125-6549-0201) 756 (035-060-6125-6549-0202) 1,018 (035-060-6125-6549-0205) 67 (035-060-6125-6549-0212) 5,008 (035-060-6125-6549-0331) (035-060-6125-6549-0538) 035-060-6125-6549-0541 035-060-6125-6549-0554 035-060-6125-6549-0584 035-060-6125-6549-0586 035-060-6125-6549-0587 035-060-6125-6549-0601 035-060-6125-6549-0602 (035-060-6125-6549-0821) (035-060-6124-6000-0121) (R035-060-6125-1102) (R035-060-6124-1102) 300 600 25,465 350 500 600 6,500 300 7,500 8,555 (291,753) 291,753 (291,753) BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: City Clerk. June 5, 1989 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request for Appropriation of Grant Funds I have reviewed the attached request to appropriate $291,753 in grant funding for the School Board. The Chapter I Summer Program grant is funded with 100% federal funds remaining in the Chapter I Winter Program grant. No local match is required. I recommend that you concur with this request of the School Board. JMS/kp Attachment James M, Turner, Jr,, Chairman Sallve T. Coleman. Vice Chairman Donald /.--- Roanoke , City School Board Jarflyn C. Curl:is Edwin I~. Feinaur Velma B. Self LUilliom LUhite, Sr. Frar~ P. Tota. Superi~enden~ Richard L Kelley, Clen~ of the Board P.O Box 13105, Roanoke, Virginia 24031 · 703-981-2381 May 24, 1989 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24811 Dear Members of Council: As the result of official School Board action at its meeting of May 23 1989, the School Board respectfully requests City Council to appropriate $291,753 for the Chapter I Summer Program to provide reading, language .. arts, and mathematics instruction for students in targeted schools. The program is one hundred percent reimbursed by federal funds. The School Board appreciates the approval of this request. Sincerely, . A Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg CC: Mr. James M. Turner, Jr. Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert MMr. Wilburn C. Dibling r. Joel M. Schlanger (with accounting details) Excellence In Education ROi~O~E CITY SCHOOL Roanoke, Virginia 035-060-6125-6449-0121 035-060-6125-6449-0123 035-060-6125-6449-0124 035-060-6125-6449-0141 035-060-6125-6449-0201 035-060-6125-6449-0202 035-060-6125-6449-0205 035-060-6125-6449-0551 035-060-6125-6449-0554 035-060-6125-6449-0583 035-060-6125-6449-0585 035-060-6125-6449-0614 035-060-6125-6449-0615 035-060-6125-6549-0114 035-060-6125-6549-0151 035-060-6125-6549-0171 035-060-6125-6549-0172 035-060-6125-6549-0195 035-060-6125-6549-0201 035-060-6125-6549-0202 035-060-6125-6549-0205 035-060-6125-6549-0212 035-060-6125-6549-0331 035-060-6125-6549-0538 035-060-6125-6549-0541 035-060-6125-6549-0554 035-060-6125-6549-0584 035-060-6125-6549-0586 035-060-6125-6549-0~87 035-060-6125-6549-0601 035-060-6125-6549-06~2 035-060-6125-6549-0821 Appropriation Unit ill o35-060-6125mo2 ~PPROPRIATION RI~IEST Chapter ! Su~er 124-89-2 6125 Teachers Counselors Coordinators Teacher Aides Social Security Retirement - VSRS Group Life Insurance Instructional Travel Guidance Travel Field Trips Parent Involvement Instructional Supplies Guidance Supplies Director Clerical Transportation of Pupils Delivery Driver Crossing Guards Social .%curiW Retirement - VSRS Oroup Life Insurance Indirect Costs Maintenance Contracts Student Insurance Lease of Computer Equipment Administrative Travel Evaluat ion Miscellaneous Materials Inservice Office Supplies Food Instructional Equipment Federal Grant Receipts $ 123,500.00 3,061.00 8,744.00 39,802.00 13,075.00 1,363.00 89.00 600.00 100.00 3,845.00 288.00 11,300.00 75.00 3,464.00 3,068.00 19,550.00 1,210.00 1,100.00 756.00 1.018.00 67.00 5,008.00 300.00 600.00 25,465.00 350.00 500.00 600.00 6,500.00 300.00 7,500.00 8,555.00 $ 291~753.00 $ 291r753.00 The Chapter I summer program will provide reading, language arts and mathematics instruction tot students in targeted schools. The program is one hundred percent reimbursed by federal funds and will end September 30, 1989. The appropriation of funds for the summer program will be offset by a decrease of the appropriation for the Chapter I Winter allocation, grant number 6124, appropriation unit Z1K, in the amount of $291,753. Ma~ 23, 1989 C)~ce of the Cir,,, Cle,~ June 7, 1989 File #60-72 Mr. Joel M. Schianger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29591 amending and reor- daining certain sections of the 1988-89 Genera~ Fund Appropriations, providing for the appropriation of $1,032.00 to Roanoke Area ~inistries to be used for emergency financial assistance payments to Roanoke City residents, which Ordinance No. 29591 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra Eric · pc: Mr. W. Robert Herbert, City Manager Ms. Wendy W. Moore, Executive Director, Roanoke Area Ministries, 824 Campbell Avenue, S. W., Roanoke, Virginia 24016 Mr. James D. Ritchie, Director of Human Resources Room 456 MunicJj:~l Building 2t5 C~urch Avenue SW Rocinoke ~'~rg~nJo 2401 t (703) 98%2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of June, 1989. No. 29591. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General Fund Appropriations, and providing for an emergency. WHEREAS, for Government of the exist. the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Health and Welfare Citizen Services committee $11,615,067 223,087 Revenue for Current Services Charges Miscellaneous (2) .................................. 1) Roanoke Area Ministries (001-054-5220-3723) $1,032 2) Miscellaneous (001-020-1234-0859) 1,032 $ 3,222,251 176,032 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. The Honorable Noel C. Taylor, Mayor, and Members of City Council Roanoke, Virginia June 5, 1989 Members of Council: SUBJECT: ALLOCATION OF UNUSED 1986/87 CITIZENS SERVICES CO~4II-~EE FUNDS I. BACKGROUND Roanoke City Council approved the allocation of Citizens Services Committee funding for FY 1986/87 of $362,970, Ordinance #28194 on June 9, 1986. Bo An allocation of $2,670 was included for "Project Respect", a project sponsored by the Beta Chi Omega Chapter of Alpha Kappa Alpha Sorority, a national women's service organization. The main objective of Project Respect was to implement educational activities for citizens to decrease the high rate of adolescent pregnancy within Roanoke City through training seminars, educational workshops, and printed and audio visual aids. II. CURRENT SITUATION The Director of Human Resources for the City, who also serves as Chairman of the Citizens Services Committee~ was notified in May, 1988 by the Beta Chi Omega Chapter of Alpha Kappa Alpha Sorority that activities for Project Respect had ceased and requested instructions for disposition of any unused funds. B. The Beta Chi Omega Chapter of Alpha Kappa Alpha Sorority was advised by the Chairman of the Citizens Services Committee that unused funds were to be returned to the City. C. A check for $1,031.39 was returned to the City in October, 1988 and deposited in the Citizens Services Committee Subsidies account, #001-054-5220-3700, for discussion and determination of re-allocation by the committee in 1988/89. Funds are available for appropriation. D. The committee recommended after discussion and review of agencies currently receiving Citizens Services Committee funds at the May 5 meeting that the $1,031.39 be allocated to Roanoke Area Ministries for requests for emergency financial assistance by Roanoke City citizens. 1. Roanoke Area Ministries is a current and prior recipient of Citizens Services Committee funding and continues to meet requirements for funding. III. ISSUES Emergency financial assistance is a great need for many Roanoke citizens, and current funds are insufficient to address all requests for emergency financial assistance through Roanoke Area Ministries' Emergency Aid and Services Program. A. Services to citizens. B. Budget. C. Timing. IV. ALTERNATIVES City Council approve the allocation of $1,031.39 to Roanoke Area Ministries for emergency financial assistance payments to Roanoke City citizens. Services to citizens. Additional emergency funds would be available through RAM's Emergency Aid and Services Program to assist Roanoke City residents with rent, utilities, medical, transportation, and food and clothing needs and possibly, in some cases, prevent evictions and utility cut-offs. Budget. Appropriate funds to Roanoke Area Ministries, account #001-054-5220-3723. Timing. If allocated prior to June 30, 1989, funds will be used for the purpose in which they were originally allocated by City Council. City Council not approve the allocation of $1,031.39 to Roanoke Area Ministries for emergency tinancial assistance payments to Roanoke City citizens. Services to citizens. Additional emergency funds would not be available through RAM for emergency financial assistance payments, and in some cases, evictions and utility cut-offs could occur. Budget. Funds available in the Citizens Services Committee Subsidies account would remain unused. 3. Timing. If funds are unallocated by June 30, 1989, they will revert to the Undesignated Fund account. RECO~4ENDATION City Council concur in the implementation of Alternative A and appropriate $1,031.39 to Roanoke Area Ministries, account #001-054-5220-3723, for emergency financial assistance payments to Roanoke City citizens. Respectfully submitted, W. Robert Herbert City Manager WRH/JDR/slw CC' Wilburn C. Dibling, City Attorney Joel M. Sclanger, Director of Finance Members, Citizens Services Committee: Robbie Hunt Burton Raleigh Campbell Stan Hale Bernice Jones Harold Kyle A1McCain Jim Ritchie, Chairman Office of~e C~tyC!er~ June 7, 1989 File #60-72 Mr. Joel M. Schlanger Director of Finance Roanoke° Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29592 amending and reor- daining certain sections of the 1988-89 General Fund Appropriations, providing for the transfer of $57,500.00 in the existing Social Services budget to match funding allocated by the State Department of Social Services in connection with provision of day care services to children whose parents are in training or employed and are receiving Aid to Dependent Children funds, which Ordinance No. 29592 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. Ms. W. Robert Herbert, City Manager James D. Ritchie, Director of Human Resources Corinne B. Gott, Superintendent of Social Services Room 456 Municipal Building 2t5 C"~urch Avenue SW Roanoke V~rg~nia 2401 '~ (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of June, 1989. No. 29592. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Cou_ncil of the City of Roanoke that certain sections of the 1988-89 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDriations Health and Welfare Social Services - Services (1) ..................... Income Maintenance (2-3) ........................... $11,614,035 4,333,195 2,398,382 Revenue Grants-in-Aid Commonwealth Welfare (4-6) ...................................... $49,849,244 7,139,906 1) Purchased Services 2) Temporary Employee Wages 3) General Relief 4) Purchased Services 5) PA Admin. & Staff Development 6) General Relief (001-054-5314-3160) (001-054-5313-1004) (001-054-5313-3125) (001-020-1234-0683) (001-020-1234-0676) (001-020-1234-0674) $ 57,500 (47,500) (10,000) 51,750 (45,500) ( 6,250) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 5, 1989 The Honorable Mayor and Members of City Council Roanoke, Virginia Mayor and Members of Council: SUBJECT: REQUEST TO TRANSFER EXISTING FUNDS TO MATCH FUNDING ALLOCATED BY THE STATE DEPARTMENT OF SOCIAL SERVICES I. BACKGROUND Ao The State Department of Social Services has allocated $57,500 to the City of Roanoke to provide Day Care services to children whose parent is employed or in training for employment. B. Allocation became available after the beginning of tho FY 88/89 budKet. C. Allocation provides Day Care for approximately 170 children at approximately $147 per month per child. II. CURRENT SITUATION A. State regulations require that 10 percent be added to State allocation and be provided from local funds. B. City's 10 percent match of $5~750 is availab]n in the Department of Social Services' 1988-89 budget. III. ISSUES A. Funding. B. LeKal. IV. ALTERNATIVES A. Approve the transfer of funds in existing Social Services budget with no additional local funds required. 1. Fundin~ to provide the required 10 percent match is available in the current 1988-89 budget. Legal - Day Care Services is mandated by Federal regulations for children whose parent is in training or is employed and receiving Aid to Dependent Children funds. Page Two B. Do not approve the transfer of the funds for this program. 1. Funding will remain available and unspent. 2. Legal - Day Care Services to children mandated by Federal regulations will not be provided. RECOMMENDATIONS City Council concur in the implementation of Alternative A and authorizes the following: A. Transfer $47~500 from Temporary Employee Wages Account #001-054-5313-1004 to Purchased Services Account #001-054-5314-3160. B. Transfer $10~000 from General Relief Account #001-054-5313-3125 Purchased Services Account #001-054-5314-3160. Co Increase revenue estimate $51,750 of funds received from the State Department of Social Services Revenue Account #001-020-1234-0683 and decrease Revenue Account #001-020-1234-0676 by $45,500 and decrease Revenue Account #001-020-1234-0674 by $6,250. Respectfully Submitted, W. Robert Herbert City Manager WRH/CBG/tei ce Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Corinne B. Gott, Superintendent of Social Services Office of 'he City C!erk June 7, 1989 File #22 Dr. Fred P. Roessel, Jr. Executive Director Mental Health Services of the Roanoke Valley 301 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Dr. Roessel: I am enclosing copy of Resolution No. 29593 approving the par- ticipation of the County of Craig in Mental Health Services of the Roanoke Valley with the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, which Resolution No. 29593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Eno. pc: Mr. W. Robert Herbert, City Manager Room 4.56 Municipal Building 21.5 C~urch Avenue SW Roanoke V~rg~nia 24011 (703) 981-2541 C~¢e of the C~ty June 7, 1989 File #22 Mr. Henry L. Woodward, Chairman Mental Health Services Board of Directors 2201 Maiden Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Woodward: I am enclosing copy of Resolution No. 29593 approving the par- ticipation of the County of Craig in .Mental ~Iealth Services of the Roanoke Valley with the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, which Resolution No. 29593 was adopted by the Council of the City of Roanoke at a regular meeting held'on Monday, June 5, 1989. Sincerely, Mary 'F. Parker, CMC City Clerk MFP: ra Enc. pc; Mr. W. Robert Herbert, City Manager I'~,oom 456 Municipal Building 2t5 C~urch Avenue SW P~anoke Virginia 240t 1 (703) 981-2541 Office of rh, e City Cierk June 7, 1989 File #22 Mr. Jeffrey D. Johnson Craig County Administrator P. 0. 8ox 308 Newcastle, Virginia 24127 Dear Mr. Johnson: I am enclosing copy of Resolution No. 29593 approving the par- ticipation of the County of Craig in Mental Health Services of the Roanoke Valley with the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, which Resolution No. 29593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, Ma ry CMC City Clerk MFP: ra Erie. pc: Mr. W. Robert Herbert, City Manager Room 456 Municipal Building 215 C'~urch Avenue SW Roanoke Virginia 2401 t (703) 98t-254'1 Or, ce of ~e Ci~ C;ed~ June 7, 1989 File #22 Mr. John Bo Williamson, III Botetourt County Administrator P. 0. Box 279 Fincastle, Virginia 24090 Dear Mr. Williamson: I am enclosing copy of Resolution No. 29593 approving the par- ticipation of the County of Craig in Mental Health Services of the Roanoke Valley with the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, which Resolution No. 29593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely~ ~ary F. Parker, CMC City Clerk MFP:ra Enc. pc: Ur. W. Robert Herbert, City Manager Rz)om 456 Municipal Building 215 Church A',,,~qu~ SW Roanoke, Virginia 24011 (703) 98%2541 Office of rne City Cle~ June 7~ 1989 File #22 Mr. Forest G. Jones Clerk of Council Salem City Council P. 0. Box 869 Salem, Virginia 24153 Dear Mr. Jones: I am enclosing copy of Resolution No. 29593 approving the par- ticipation of the County of Craig in Mental Health Services of the Roanoke Valley with the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, which Resolution No. 29593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5~ 1989. Sincerely, / Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City ~ianager Room 456 Municipal Building 215 C"nurch Avenue SW Roanoke. 'Virginia 2401 t (703) 981-2541 Office of r'he C~, Gem June 7, 1989 File #22 Ms. Mary H. Allen Deputy Clerk Roanoke County Board of Supervisors P. 0. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Ailen: I am enclosing copy of Resolution No. 29593 approving the par- ticipation of the County of Craig in Mental Health Services of the Roanoke Valley with the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, which Resolutio~ No. 29593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Room 456 Municipol Building 215 C~urch A'~qu~ SW Roanoke Virginia 2401 '~ (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 5th day of June, 1989. No. 29593. VIRGINIA A RESOLUTION approving the participation of the County of Craig in Mental Health Services of the Roanoke Valley with the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke. WHEREAS, Mental health Services of the Roanoke Valley is currently established and operating a single community services board for the Cities of Roanoke and Salem and Counties of Botetourt and Roanoke pursuant to Chapter 10 of Title 37.1, Code of Virginia (1950), as amended; and WHEREAS, Craig County, by letter from Jeffrey Johnson, County Administrator, dated April 19, 1989, has requested that it be permitted full participation in Mental Health Services of the Roanoke Valley and that the Board of Mental Health Services be reorganized to recognize the full participation of Craig County. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The County of Craig shall be allowed full participation in the Mental Health Services of the Roanoke Valley, with the Cities of Roanoke and Salem and Counties of Botetourt and Roanoke, upon giving full financial support thereto and with the understanding that such participation will not result in the diminution of services available to City of Roanoke residents. 2. The By-Laws of Mental Health Services of the Roanoke Valley shall be amended to authorize one member from Craig County to be included on the Board of Directors of Mental Health Services of the Roanoke Valley and in other appropriate respects. 3. The City Clerk is directed to forward an attested copy of this resolution to the Clerkts of the governing bodies of the City of Salem and the Counties of Botetourt, Roanoke and Craig. ATTEST: City Clerk. '89 The Honorable Noel C. Taylor, Mayor, and Members of City Council June 5, 1989 Members of Council: SUBJECT: REPRESENTATION OF CRAIG COUNTY ON BOARD OF MENTAL HEALll4 SERVICES OF ROANOKE VALLEY I. BACKGROUND Mental Health Services of the Roanoke Valley is presently established and operating a single community services board for the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem as provided for in Chapter 10, Title 37.1 of the 1950 Code of Virginia, as amended: The board is composed of 15 members as follows: Three (3) each from the Counties of Botetourt and Roanoke and Cities of Roanoke and Salem. Three (3) at-large members appointed by the participating governing bodies. County of Craig has not been a member of a community services board. County of Craig is mandated by state law to join a community services board. II. CURRENT SITUATION County of Craig has requested representation on the board of Mental Health Services of the Roanoke Valley in a letter dated April 19, 1989 from Jeffrey Johnson, County Administrator. 1. Cities of Roanoke and Salem and Counties of Botetourt and Roanoke must approve participation of Craig County on the board of Mental Health Services of Roanoke Valley. Cities of Roanoke and Salem and Counties of Botetourt and Roanoke must authorize Mental Health Services of the Roanoke Valley to negotiate new by-laws providing for participation by Craig County. B. Roanoke City Council is requested to allow the County of Craig participation with the Cities of Roanoke and Salem III. IV. and Counties of Botetourt and Roanoke in the program and official representation on the board. ISSUES A. Cost to the City. City representation on board of Mental Health Services of Roanoke Valley. C. Services to City residents. ALTERNATIVES Ao City Council approve the representation of Craig County on the board of Mental Health Services of the Roanoke Valley with one representative on the board. Cost to the City. No further cost to the City as the County of Craig will assume their cost. 2. City representation on Board of Mental Health Services of the Roanoke Valley. Membership will increase from 15 to 16. a) Three members will continue to represent the Cities of Roanoke and Salem and Counties of Botetourt and Roanoke. b) One member will be added from the County of Craig. c) Three at-large members will continue to be appointed by all the participating governing bodies. Services to City residents. Services will not be reduced, and there may be increased funding from the State for some particular services. Roanoke City Council not approve the representation of Craig County on the board of Mental Health Services of the Roanoke Valley. 1. Cost to the City. Not an issue. City representation on Board of Mental Health Services of the Roanoke Valley. Membership shall remain at 15 as follows: 2 a) Three from each of the Cities of Roanoke and Salem and Counties of Botetourt and Roanoke. 3. Services to City residents. Will not be reduced. V. RECOMBiENDATION Roanoke City Council concur in the implementation of Alternative A and authorize Mental Health Services to revise the bylaws of Mental Health Services of Roanoke Valley making the County of Craig a participating member with one representative on the board. Respectful 1 y submitted, W. Robert Herbert City Manager WRH/JDR/slw CC: Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Dr. Fred Roessel, Executive Director, Mental Health Services Attachments Office of the City June 7, 1989 File #178 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 29594 authorizing the filing of an application with the Department of ~ousing and Co,v~unity Development for an allocation of certain state funds to be used in the City's Multi-family Rehabilitation Loan Program, in the amount of $837,000.00, which Resolution No. 29594 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Enc. pc: Mr. Herbert D. McDride, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. William F. Clark, Director of Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Room 456 Municil:x:~l Building 215 Church Avenue~ S W Roanoke, '~rg~nia 2401 t (703) 981-2541 IN THE COUNCIL OF THE CITY OF The 5th day of June, 1989. No. 29594. ROANOKE, VIRGINIA, A RESOLUTION authorizing the filing of an application with the Department of Housing and Community Development for an allo- cation of certain state funds to be used in the City's Multi- family Rehabilitation Loan Program. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is authorized to prepare and submit to the Department of Housing and Community Development an application for funds in the amount of $837,000 for the Multifamlly Rehabil- itation Loan Program, such Program to be generally consistent with the proposed general outline of the Program as described in the report of the City Manager to Council dated June 5, 1989. Attest: City Clerk. Roanoke, Virginia June 5, 1989 Honorable Mayor and Members of ~unCii Roanoke, Virginia Dear Members of Council: Subject: Endorsement of Application for State's Multifamily Rehabilitation Loan Program I. Background The Virginia General Assembly has appropriated $#7.5 million through June 30, 1990 for various housing programs, most to be designed and administered by the Virginia Department of Housing and Community Development (DHCD). Multifamily Rehabilitation Loan Program is one such program, providing a combination of repayable and forgiveable deferred payment loans for the rehabilitation and upgrading of substandard multifamily buildings to be occupied by low-moderate income households. A total of $6.9 million is available state-wide for local administration of the Program. 1. An agency approved for this Program may receive an allocation of up to $1 million from DHCD. 2. Funding provided by the State is in two parts: a. One part reserved for energy-conserving improvements. Funds for these improvements will be loaned 0 0% interest, with payments deferred and the loan forgiven over an 8 year period. b. The second part for ali other improvements, loaned 0 2-8% but averaging 6%, for up to 15 years. III. Current Situation An application to DHCD for the Multifamily Rehabilitation Loan Program has been prepared for submittal to DHCD (Attachment). The deadline for receipt in Richmond is June 9. B. This application requests a total of $837~000 from the State for the following uses: 1. In conjunction with the existing Rental Rehabilitation Program, matching $106,000 previously allocated to the City by HUD. In this program, the RRHA will loan Rental Rehab funds from HUD for a por- tion of the renovation of approximately 20 substandard rental units. Up to $212,000 in funds from DHCD via this application will be loaned by the State (~ 6% interest for the balance of the rehabilita- tion. Page 2 3une 5, 1989 2. In coordination with concentrated code enforcement activities in specific areas to be selected by Council. Program funds will be loaned by the State to owners of substandard properties found via code inspections. The interest rates on these loans will range from 2% to 8%, depending on the amount of the rehabilitation work paid directly by the owner. The requested $625~000 will provide for the renovation of approximately 50 units concentrated in 2-3 targeted areas · C. Administration of the loan funds from the State will be handled cooperatively by the City and the Redevelopment and Housing Authority. D. DHCD requests Council endorsement of the application to be submitted. III. Issues A. Consistency with recommendations of Housing Development Strategic Plan Task Force report g. Effect on housing conditions C. Administration D. Cost to the City E. Timing IV. Alternatives Endorse the application for the Multifamily Rehabilitation Loan Program (Attachment) to be submitted to the Department of Housing and Community Development. 1. Consistency with recommendations of Housing Development Strategic Plan Task Force report would be met, specifically concerning: a. Policy I (concentration of effort in strategic areas); b. Policy 9 (owner's responsibility for property maintenance); c. Goal 5/Objective B/Activity 1 (code enforcement in targeted neighborhoods); d. Goal 7/Objective A/Activity 3 (code enforcement on occupied substandard rental property); e. Goal 7/Objective A/Activity # (target subsidies to occupied substandard rental properties); and f. Resource 5 (use of public funds to access other funds and to revolve funds for reuse). Effect on housing conditions will be positive, as substantial addi- tional funding will be available to rehabilitate substandard rental housing that otherwise is unlikely to be fully repaired, and to pro- vide additional housing options for low-moderate income households. Page 3 June .5, 1989 Administration will be handled cooperatively by the City and the Redevelopment and Housing Authority using existing staff. The RRHA will have primary responsibility for the Rental Rehabilitation phase of the funding from the State, which will be provided for in the contract for services with RRHA ior the 1989-90 year. Responsi- bility for the Program in conjunction with code enforcement activi- ties will rest mainly with the Housing Development Office and will be accomplished through adjustments of existing staff duties. Cost to the City will be nothing beyond what is currently allocated for programs and administration. Existing staff will be used, and the matching funds from HUD are already in place. Furthermore, neither the City nor the RRHA makes nor receives loans from the funds that may be allocated by the State, and neither is obligated for any loans made to homeowners who default. Timing is such that the application for Program funding from DHCD must be received in Richmond no later than June 9. A resolution of City Council authorizing the application is to be submitted with the application. Do not endorse the application for the Multifamily Rehabilitation Loan Program to DHCD (Attachment). Consistency with recommendations of the Housing Development Strategic Plan Task Force report will not be met, as an opportunity to improve rental housing conditions, expand housing opportunities, and reinforce code enforcement in strategic areas will be lost. Effect on housing conditions will be negative, as approximately 70 substandard rental units will not be repaired but will likely con- tinue to deteriorate, reducing values of other properties nearby. Administration of code enforcement and its effectiveness to cause significant repairs would be compromised. In addition, the approved program description to HUD for the HUD-funded Rental Rehabilitation Program must be changed to omit reference to the DHCD funding in support of that Program. Cost to the City would be: a. the indirect and long-term costs of housing deterioration and abandonment continuing to accrue on those houses addressed with this financing. The loss of potential property value increase due to the rehabilitation by this Program funding wJJl cost the City approximately $10,500 annually in tax revenues, in addition to any effect on other nearby property. b. the loss of eventual payback of the $106,000 of Rental Rehabilitation funding from HUD. The attractiveness of the DHCD funds allows the HUD-provided funds to be repaid over 10 years. Loss of that source of funds likely will require use of the HUD funds as a one-time grant. Page 4 3une 5, 1989 5. Timing is not an issue. V. Recommendation Adopt Alternative A~ thereby endorsing the application for the Multifamily Rehabilitation Loan Program (Attachment) to be submitted to the Department of Housing and Community Development. Respectfully submitted, W. Robert Herbert City Manager Attachment W RH:HDP/hdp/Council. 8# CC: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director~ RRHA DEPARTMENT OF HOUSING & COMMUNITY DEVELOPHENT MULTIFAMILY REHABILITATION LOAN PROGRAM TI~ANSMITTAL SHEET LOCAL ADMINISTRATOR 1. APPLICANT ORGANIZATION: Cit~, of Roanoke, Virginia EXECUTIVE DIRECTOR: W. Robert Herbert, Cit}, Manager 2. MAILING ADDRESS: City Manager, Room 364, Municipal Bldg. 215 Church Ave. SW Roanoke~ Virginia ZIP CODE24011 3. CONTACT PERSON: H. Daniel Pollock, Housing Development Coordinator MAILING ADDRESS: Room 170, Municipal Bldg., 215 Church Ave. SW, Roanoke, Virginia Z4011-1592 TITLE: Housing Development Coordinator PHONE:(703) 981-2221 NAME, ADDRESS OF CITY, COUNTY OR TOWN MANAGER: W. Robert Herbert, Cit}, Manager, Room 364 , 215 Church Avenue SW, Roanoke, Virginia 24011 5. GEOGRAPHIC AREA TO BE SERVED (CITY OR COUNTY): City of Roanoke~ Virginia 6. VHPF LOAN RESERVATION REQUEST: ENERGY GRANT REQUEST: TOTAL 7. PI2%NNING DISTRICT N-UMBER 5 8. SENATE DISTRICT NUMBER(S)* 21 9. HOUSE DISTRICT NUMBER(S)* 16, 17 $627,000 $210,000 $837~000 Signature: Title:Cit~ Manager Date: *PLEASE LIST ALL DISTRICTS WITHIN THE SERVICE AREA MULTIFAMILY REHABILITATION LOAN PROGRAM APPLICATION CITY OF ROANOKE, VIRGINIA JUNE, 1989 1. Organization The City of Roanoke provides a full range of services to its citizenry. It administers allocations of Community Development Block Grant funds as well as funds from numerous other sources. Over the last 5 years, various housing rehabilitation and community revitalization programs developed and/or administered by the City or the Roanoke Redevelopment and Housing Authority have resulted directly in the repair of more than 700 housing units, at an investment of more than $10 million. Among the programs currently or recently in operation are: --the Critical Home Repair Program, making critically needed repairs to the homes of very low income homeowners, up to $6000 per house; --the Home Purchase Assistance Program, providing a financing package to low-moderate income families to buy and renovate substandard vacant houses to be their first homes; --the Private Rehabilitation Loan Program, providing complete financing packages for homeowners to rehabilitate or buy and repair homes; and --the Rental Rehabilitation Loan Program, financing the complete renovation of substandard rental units for rent to low-moderate income tenants. 2. Population Characteristics a. Population -- The City of Roanoke has had a stable population of 100,000 to 102,000 over the last decade. The 1980 Census found 100,220; the Center for Public Service of the University of Virginia estimated its 1985 population at 101,200. b. Median Household Income -- In December, 1988, HUD estimated the median family income in the Roanoke SMA at $34,400. However, the Center for Public Service projected the median household income in Roanoke City in 1988 to be $21,451, 72% of the estimated Virginia median of $29,599. c. Households Total Number of Households Average House- hold Size %-age Owner-Occupied %-age Rental 1980 (Census) 1988 (Local Est) 40,023 43,000 2.50 2.36 59.4% 57.4% 40.6% 42.6% Page 2 d. Area -- The Multifamily Rehabilitation Loan Program will be available in designated Conservation Areas and Rehabilitation Districts, plus the Washington Park neighborhood. These are neighborhoods in which older housing in need of repair and low- moderate income citizens are concentrated, and most housing rehabilitation and community revitalization programs have operated. A map of these areas is attached. 3. Housin~ Characteristics a. Total Number of Housin~ Units -- 44,156 (Source: Local estimate) b. Housin~ Type -- 25,357 single-family 18,799 multi-family (Includes 1,414 vacant units) c. Housin~ Conditions -- The City's current Housing Assistance Plan estimates there are 1,937 housing units (4.2% of the total housing stock) considered to be unsafe or unhealthy for occupancy, and therefore condemned or condemnable. The majority of this number are counted among the 1,414 housing units vacant in the City. This standard is more basic than the Section 8 Housing Quality Standards. Accordingly, the proportion of housin~ not meeting HQS requirements or to have significant Building Maintenance Code deficiencies is more likely to be in the 12%-15% range and t__o include many more occupied units. d. A~e of Housin~ Stock -- Approximately 42% of the City's housing stock was built prior to 1950 and therefore is more than 38 years old. Approximately one-quarter is more than 50 years old. The median age is about 34 years. 4. Housin~ Needs Approximately 42% of the housing units in the City are rental. The great majority of these units are in buildings either constructed as multi-family buildings or converted because they are too large to be viable as single units. In either event, these apartments are a necessary major part of Roanoke's housing stock. At the same time, a great proportion of these rental units are located in areas where the potential income from the rental market makes it difficult for a profit-minded owner to recoup his investment in extensive repairs. This is especially true in the case of buildings that have been vacant for a substantial time and are deteriorated, but not to the extent that demolition is necessary. These buildings still represent a potential housing resource that can be realized easier and more economically than new construction. However for the potential to be realized, some Page 3 mechanism must be available to reduce the final cost of the repair. This is particularly true if the rents that must be charged after repair are to be kept affordable to the low income tenant. The City aggressively seeks to prevent housing units from falling into disrepair through enforcement of the Building Maintenance Code by the Building Department and Health Department. The City and the RRHA offer numerous subsidy programs to make the rehabilitation of rental units economically more feasible, including the Rental Rehabilitation Program, Section 8/Moderate Rehabilitation Program, Section 8 and Housing Voucher rent subsidies, and property tax abatements for rehabilitated properties. The Vacant House Catalog encourages the sale and reuse of neglected properties, and on-going publicity and counseling activities assist citizens to buy property for repair and investment. Recently the "carrot" of available subsidies has begun to be used to reinforce the "stick" of code enforcement activities on specific properties. That is the crux of the proposal for the Multifamily Rehabilitation Loan Program. 5. Pro~ram Design Funds allocated from the Multifamily Rehabilitation Loan Program will be used in two ways: First, DHCD funds will be used to match $106,000 in Rental Rehabilitation Program funds allocated from HUD if HUD and DHCD resolve the inconsistency concernin~ rent limits and occupancy requirements. Loans from the DHCD allocation to Roanoke will be the source of most of the financed rehabilitation funds for an approved project, up to 2/3 of the total rehabilitation cost or the per-unit limits of the Multifamily Program, whichever is less. The HUD Rental Rehabilitation allocation will finance the balance of the rehab work, i.e. not less than 1/3 nor more than 1/2 of the cost. The DHCD loan for non-energy conserving repairs will be @ 6% interest over 15 years. The City's loan from the HUD allocation will be @ 0% amortized over 10 years. Example: Duplex of 2-bedroom units, $30,000 total rehab, including $5000 energy-conserving $ 5,000 forgiveable loan for energy-conserving $ 0 $15,000 loan from DHCD @ 6%, 15-yr. $127/mo. $10,000 loan from City @ 0%, 10-yr. $ 83/mo. Total After 10 years, payment goes to $127/month for $210/mo. 5 years Given the $106,000 allocated by HUD, $212,000 is requested from DHCD to finance the renovation of approximately 18-20 units in this phase. Second, an additional $625,000 is requested specifically to allow more aggressive, effective, and strategically concentrated code enforcement efforts. It is expected this amount would provide for the renovation of approximately 50 rental units. Page 4 In this Code Enforcement phase, the interest rate on the DHCD loans will vary based on the owner's cash contribution to rehabilitation, as follows: If owner's share is Interest rate is Per $1000 On $10,000 3 - 5% 8% $9.56 $95.60 >5 - 20% 6% $8.44 $84.40 >20 - 33% 4% $7.40 $74.00 > 33% 2% $6.44 $64.40 Each owner will be required to contribute a minimum of 3% of the rehabilitation cost. The appraised value of the units and/or existing indebtedness may require a higher contribution by the owner in some cases (see Underwriting Procedures, Sec. e below). a. Outreach -- In the Rental Rehabilitation phase, outreach will be accomplished as with previous Rental Rehab program allocations, that is a legal advertisement in the newspaper, press releases to all news media, and written notice to those property owners on a mailing list. In the Code Enforcement phase, likely candidates will be identified via code inspections. Some of these will be as the result of specific complaints investigated by code inspectors, but most will be generated by concentrated code inspection activities in targeted areas selected after consultation with resident groups and other interested organizations. When a unit with significant code violations is found, the owner will be served with a copy of the violation notice and be informed of the Program as a way to finance the repairs. b. Project Selection -- To be eligible for the Program, a property must meet basic criteria: 1. Within the eligible area; 2. Have 2 or more but not more than 10 units after renovation; 3. In conformance with zoning and other local requirements for residential multifamily use; 4. Substandard either by Housing Quality Standards (HQS) or the Building Maintenance Code; 5. At least 75% of the exterior walls must be retained after renovation; 6. Each unit subsidized must be renovated to at least HQS and be certified by the City Building Department to be safe to occupy; 7. Each unit subsidized must be maintained to HQS for the term of the financing, whether occupied by Section 8 tenants or not; 8. At least 80% of the units in each property will be required to be occupied by tenants with incomes at or below 80% of the established area median income, and rent and projected utility payments on those units may not exceed 25% of the applicable income limft for the size of the unit, for the term of the financing, i.e. currently $458/month for a 1-bedroom, $573/month for a 2-bedroom, $645/month for a 3-bedroom. Page 5 In addition, for the Rental Rehabilitation phase, selection will be made based on criteria approved by HUD, giving priority to projects currently occupied by very low income tenants, large units, small buildings (2-4 units), substantial owner equity, good positive cash flow, handicapped accessibility, and generally desirable in terms of community impact. For the Code Enforcement phase, project applications meeting the basic requirements will be accepted and processed on a first come first served basis until funds are exhausted. c. Inspections and Work Write-up -- In the Rental Rehabilitation phase, the applicant (or his contractor) will prepare a detailed work write-up as part of the application. This will be reviewed by a rehabilitation specialist of the RRHA to verify its completeness and reasonableness, in addition to those items qualifying as energy conserving. In the Code Inspection phase, the initial notice of code violations sent to the owner will specify the code deficiencies found, which may serve as a beginning point for the owner or his contractor to draft a work write-up. This write-up will be a part of the full application filed and will be reviewed by either the rehabilitation specialist of the RRHA or the City building code inspector, to verify that the repairs proposed will eliminate the code violations cited and meet HQS, and that all repairs proposed for Program funding are eligible and reasonable. d. Cost Estimation and Bidding -- The work write-up format included in the application package to the owner/applicant will include detailed cost estimates for work elements. This will aid the separation of energy conservation costs from those not qualifying for that portion of the funding. Competitive bids will not be required but will be encouraged. The costs cited will be reviewed by the inspector(s) to verify reasonableness. Any cost estimate submitted that appears to be excessive will be asked to be explained and may be rejected. The final contractor's bid will be the basis of the loan application. e. Underwriting Procedures -- Generally underwriting guidelines will be those established by the State. Basic aspects will relate to loan to value ratio, cash flow projections, and personal financial statements of the owner/applicant. The DHCD loan will be in no less than second position, after existing indebtedness. In the Rental Rehabilitation phase, the DHCD loan will be superior to that of the City/RRHA, the combination of all indebtedness (including that from HUD Program funds) not exceeding the after-rehabilitation appraised value. In the Code Enforcement phase, it is expected that most occupied buildings will have fairly little indebtedness existing and some equity held by the owners. As a general policy, the total of all indebtedness including the DHCD loan will not exceed 90% of the after-rehab appraised value, except with the specific approval of DHCD on a case-by-case basis. Page 6 The projected income and expenses must show a positive cash flow sufficient for maintenance, vacancies and contingencies. All debt service payments may not exceed 80% of the projected rental income, leaving 20% available for expenses. A satisfactory personal financial statement and credit report will be obtained from each applicant. f. Loaq Closing -- Loans from DHCD and from the City/RRHA for the Rental Rehabilitation phase ideally will be closed simulta- neously by an attorney for the RRHA. This arrangement will require the approval of the DHCD. It is hoped that VHDA will approve loan documents on the first several packages, but that eventually DHCD will grant local loan approval authority. For the Code Enforcement phase, because of the need for closer coordina- tion with the code enforcement inspectors of the City, the DHCD loan closing will be coordinated by the City Housing Development Office. As acceptable to DHCD, it is hoped the closing can be actually handled by a local attorney designated by the City with the approval of DHCD and/or VHDA. Upon closing, loan funds from DHCD for rehabilitation will be placed in an escrow account to be administered by the closing attorney and to be disbursed according to a construction draw schedule as repair work progresses. In all cases, the costs of closing the loan and escrowing of rehab funds will be paid by the applicant/borrower. Appropriate original documents will be forwarded to VHDA, who will service all loans. g. Construction Inspections and Disbursements -- The rehabilitation specialist of the RRHA will perform periodic and frequent inspections of the rehabilitation work in the Rental Rehabilitation phase, to insure it is performed according to the work write-up and loan documents. In the Code Enforcement phase, this task will be performed by code and building inspectors of the City. It is expected that each project will be inspected at least every two weeks and specifically upon each request for a construction draw against the escrow account. 6. Displacement Assistance No involuntary displacement is expected to occur from the re- habilitation performed. Local experience with the Rental Rehabi- litation Program in previous years has found no such displacement. However, in the event rehabilitation under either phase results in displacement, relocation assistance will be provided by the RRHA. Current policies of the RRHA are such that households displaced as the result of governmental action, whether code enforcement or sponsored rehabilitation, receive priority for subsidized rental units, second only to those displaced by natural disaster. Given the number of subsidized units administered by the RRHA and the monthly turnover in such units, it is expected that any families needing assistance as the result of this Program will be offered rental subsidies. In addition, full counseling services will be available to tenants of all units renovated Page 7 through the Program. 7. Targets It is expected that approximately 70 units will be rehabilitated under this Program, including 20 in the Rental Rehabilitation phase and 50 in relation to code enforcement. The former phase will be offered in all of the designated Conservation Areas and Rehabilitation Districts and Washington Park, as shown on the attached map. However, the code enforcement phase is expected to be focused in 2-3 specific neighborhoods, depending on the amount of funding eventually made available. These areas will be selected after consultation with various neighborhood organizations and consistent with established plans of the City for community improvement. The Roanoke Comprehensive Plan and the Housing Development Strategic Plan will be used as guides, in addition to the neighborhood plans prepared for several of the City's neighborhoods. It is expected the Program will be concentrated in those areas where the rehabilitation can be expected to have a significant stabilizing impact, especially in conjunction with numerous other housing activities in support of rehabilitation of owner-occupied housing. 8. Staffing Administration of the Program will involve several staff members of the City and the RRHA, including: Dan Pollock, Housing Development Coordinator, City (est. 20% of time) Wesley White, Land Planning/Subsidized Housing Director, RRHA (est. 5% of time) Earl Saunders, Section 8 Supervisor/Rental Rehab Program Manager, RRHA (est. 10% of time) Jake Doyle, Rehabilitation Specialist, RRHA (est. 30% of time) Charles B. Cheney, Housing Development Technician, City (est. 20%) David Hatchett, Building Inspector, City (est. 30%) -- code inspector, 4 years; Section 8 manager, 12 yrs.; licensed realtor) Dan Webb, Building Inspector, City (est. 30%) -- code inspector, 4 years; rehabilitation field supervisor, 4 yrs; past licensed realtor) Charles Davis, Housing Counselor, RRHA (10%) -- Housing Counselor, 20+ yrs. The staffing and time committed will be kept flexible to meet the need found when the Program is begun. C~ce of~e Ci~yC!en~ June 7, 1989 File #60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Hr. Schlanger: I am attaching copy of Ordinance No. 29595 amending and reor- daining certain sections of the 1988-89 General Fund Appropriations~ providing for certain appropriation transfers between several City departments to provide sufficient funds for internal services for the remainder of the fiscal year, which Ordinance No. 29595 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, /~/~x~ Mary F. Parker, C~4C City Clerk MFP: ra Enc. pc: Mr. W. Robert Herbert, City Manager Room 456 Municipal Building 215 Church Avenue S W Roanoke ~rg~nia 24~11 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of June, 1989. No. 29595. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General Fund Appropriations, and providing for an emergency. WHEREAS, for Government of the exist. the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Office of Magagement and Budget (1) Director of Finance (3) ........................... City Treasurer (4) ......... Commissioner of Revenue (5) Real Estate Valuation (6).. Jail (7) ..... ' .............. Clerk of Circuit Court (8). Personnel Management (9)... Police Services (10) ............................ Emergency Services (11) ........................... Parks and Recreation (12) ......................... Communications (13) ............................... Director of Human Resources (14) .................. Registrar (15) .................................... 275,507 46,773 1,388,031 706,199 661,407 645,364 3,493,570 753,416 505,325 1,470,193 338,626 1,243,555 1,484,230 131,467 189,481 1) City Information Systems 2) City Information Systems 3) City Information Systems 4) City Information Systems (001-002-1212-7005) $(30,000) (001-002-8123-7005) 686 (001-004-1231-7005) 19,701 (001-020-1234-7005) 50,000 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems City Information Systems 001-022-1233-7005 001-023-1235-7005 001-024-3310-7005 001-028-2111-7005 001-050-1261-7005 001-050-3114-7005 001-050-3520-7005 001-050-7110-7005 001-052-4130-7005 001-054-1270-7005 001-010-1310-7005 $(70,000) 16,000 (92,000) 1,011 555 30,671 79,227 560 1,730 359 ( 8,500) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 5, 1989 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. $chlanger Appropriations Transfer for Internal Service Fund Charges The City of Roanoke's Internal Service Fund accounts for certain service-providing departments. The service-providing departments within the Internal Service Fund recover the costs of providing those services by charging the receiving departments. Budgeted funds for internal services were allocated in the current fiscal year budget throughout the various departments based on estimated usage. Usage has varied from the original estimates. It is necessary to make appropriation transfers between several departments to provide sufficient funds for internal services for the remainder of the fiscal year. These transfers will not increase the original overall budget, only reallocate amounts between departments. The attached ordinance will accomplish the needed transfers. I recommend it for your approval. JMS/kp Attachment Office of "ne City June 7, 1989 File #448 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 29596 authorizing execution of a contract with 0. D. Page, P.E., to provide consultant ser- vices in connection with the proposed cable television franchise renewal, which Ordinance No. 29596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincere ly, .r'~ Mary F. Parker, CtgC City Clerk MFP:ra Eneo pc: Mr. Elmer C. Hodge, Roanoke County Administrator, P. O. Box 29800, Roanoke, Virginia 24018-0798 Mr. George W. Nester, Town Manager, Town of Vinton, 311 South Pollard Street, Vinton, Virginia 24179 Mr. Robert E. Glenn, Attorney, Roanoke Valley Cablevision, [nc., Po 0. Box 2887~ Roanoke, Virginia 24001 Mr. Bernard W. Langheim, General Manager, Roanoke Valley Cablevision, Inc., P. 0. Box 13726, Roanoke~ Virginia 24034 Room 456 Municipol Building 215 Church Avenue SW. I'lz:~2noke ~1rglnio 240t t (703) 98%2541 Office of ,'he C*ry Clerk June 28, 1989 File #448 Mr. O. Do Page, P.E. 7536 Spring Lake Drive Bethesda, Maryland 20817 Dear Mr. Page: I am enclosing copy of Ordinance No. 29596 authorizing execution of a contract with you to provide consultant services in connec- tion with the proposed cable television franchise renewal, in the amount of $28,930.00, such cost to be shared by the City of Roanoke, County of Roanoke and the Town of Vinton, which Ordinance No. 29596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, ~une 5, 1989. Sincerely, ) Mary F. Parker, CMC City Clerk MFP:ra Enco pc: The Honorable Howard E. Musser, Chairman, Regional Cable Television Committee Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, J,., City Attorney Mr. Mark A. Williams, Assistant City Attorney Mr. Elmer C. Rodge, Roanoke County Administrator, P. O. Box 29800, Roanoke, Virginia 24018-0798 Mr. George W. Nester, Town Manager, Town of Vinton, 31! South Pollard Street~ Vinton, Virginia 24179 Mr. Robert E. Glenn, Attorney, Roanoke Valley Cablevision, Inc., Po O~ Box 2887~ Roanoke~ Virginia 24001 Mr. Bernard W. Langheim, Vice President and General Manager, Roanoke Valley Cablevision, Inc.~ P. O. Box 13726, Roanoke, Virginia 24034 Room 456 Municipal Building 215 Church Ave,que S W Roanoke V~rglnia 24011 (703) 981-2541 C~fice o~ '~e C~ June 28, 1989 File #448 Mr. 0. D. Page, P.E. 7536 Spring Lake Drive Bethesda, Maryland 20817 Dear Mr. Page: I am enclosing copy of Ordinance No. 29596 authorizing execution of a contract with you to provide consultant services in connec- tion with the proposed cable television franchise renewal, in the amount of $28,930.00, such cost to be shared by the City of Roanoke, County of Roanoke and the Town of Vinton, which Ordinance No. 29596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, ~989. Sincerely~ ~ Mary F. Parker, CMC City Clerk MFP:ra Enco pc: Th~ Honorable Howard E. Musser, Chairman, Regional Cable Television Corrgnittee Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Diblingo Jr., City Attorney Mr. Mark A. Williams, Assistant City Attorney Mr. Elmer C. Hodge, Roanoke County Administrator, P. O. Box 29800, Roanoke, Virginia 24018-0798 Mr. George W. Nester~ Town Manager, Town of Vinton, 311 South Pollard Street, Vinton, Virginia 24179 Mr. Robert Eo Glenn~ Attorney, Roanoke Valley Cablevision, Inc., P. O~ Box 2887, Roanoke, Virginia 24001 Mr. Bernard W. Langheim, Vice President and General Manager, Roanoke Valley Cablevision, Inc., P. O. Box 13726, Roanoke~ Virginia 24034 456 MunicilDal Building 215 C"nurch Avenue S.W R~:x~noke Virg,nia 2401 't (703) 98t-2541 ROANOKE VALLEy REGIONAL C A B L E T E L E V I S I O N C O M M I T T E E June 28, 1989 File ~448 Ms. Jean Rice, President Rice, Williams Associates 1000 Connecticut Avenue, N. Washington, Do C. 20036 Dear ,tis. Rice: [ am enclosing copy of Ordinance No. 29596 authorizing execution of a contract with 0o D. Page~ P.E., to provide consultant ser- vices in connection with the proposed cable television franchise renewal, in the amount of $28,930.00, such cost to be shared by the City of Roanoke, County of Roanoke and the Town of Vinton, which Ordinance No. 29596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Chairman and Members of the Roanoke Valley Regional Cable Television Committee, I would like to express appreciation for submitting your proposal on the abovedescribed consulting agreement. MFP:ra Sincere ty, ///~~ Mary F. Parker, Secretary Roanoke Valley Regional Cable Television Corr~ittee EnCo ROANOKE VALLEY REGIONAL C A B L E T E L E V I S I O N C O M M I T T E E June 28, 1989 File #448 3-H Cable Communications Consultants 4517 California Avenue, S. W., Suite Seattle, Washington 98116 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29596 authorizing execution of a contract with 0. D. Page, P.E., to provide consultant ser- vices in connection with the proposed cable television franchise renewal, in the amount of $28,930.00, such cost to be shared by the City of Roanoke, County of Roanoke and the Town of Vinton, which Ordinance No. 29596 was adopted by the Council of the City of Roanoke at a regular meeting held on ~ionday, June 5, 1989. On behalf of the Chairman and Members of the Roanoke Valley Regional Cable Television Cor,~nittee, I would like to express appreciation for submitting your proposal on the abovedescribed consulting agreement. Sincere ly, Mary F. Parker, Secretary Roanoke Valley Regional Cable Television Committee MFP:ra Enc. ROANOKE VALLEY REGIONAL C A B L E T E L E V I S I O N C O M M I T T E E June 25~ 1989 File #448 Herbst Law Firm~ Ltd. 950 Northland Plaza 3800 West ~Oth Street ~loomington, Minnesota 55420 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29596 authorizing execution of a contract with 0. Do Page, P.E., to provide consultant ser- vices in connection with the proposed cable television franchise renewal~ in the amount of $28,930.00, such cost to be shared by the City of Roanoke, County of Roanoke and the Town of Vinton, which Ordinance No. 29596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Chairman and ~ernbers of the Roanoke Valley Regional Cable Television Committee, I would like to express appreciation for submitting your proposal on the abovedescribed consulting agreement. MFP:ra Sincerety~ / ~ Mary F. Parker, Secretary Roanoke Valley Regional Cable Television Committee Eric. ROANOKE VALLEy REGIONAL C A B L E T E L E V I S I O N C O M M I T T E E June 28, 1989 File #448 ~tr. Edward T. Rutter President Cooper-Rutter Associates, Evesham Commons, Suite 200 525 Route 73 South, RD #1 Marlton, New Jersey 08053 [nc, Dear Mr. Rutter: I am enclosing copy of Ordinance No. 29596 authorizing execution of a contract with 0. D. Page, P.E., to provide consultant ser- vices in connection with the proposed cable television franchise renewal, in the amount of $28,930.00, such cost to be shared by the City of Roanoke, County of Roanoke and the Town of Vinton, which Ordinance No. 29596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Chairman and Members of the Roanoke Valley Regional Cable Television Cor~'~ittee, I would like to express appreciation for submitting your proposal on the abovedescribed consulting agreement. $incere Mary F. Parker, Secretary Roanoke Valley Regional Cable Television Committee MFP:ra Enc. ROANOKE VALLEY REGIONAL C A B L E T E L E V I S I O N C O M M I T T E E June 28, 1969 File #448 Mr. Harold E. Horn, President CTIC Associates 1500 North Beauregard Street, Alexandria, Virginia 22311 Suite 205 Dear Mr. ftorn: I am enclosing copy of Ordinance No. 29596 authorizing execution of a contract with 0o D. Page, P.E., to provide consultant ser- vices in connection with the proposed cable television franchise renewal, in the amount of $28,930.00, such cost to be shared by the City of Roanoke, County of Roanoke and the Town of Vinton, which Ordinance No. 29596 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Chairman and Members of the Roanoke Valley Regional Cable Television Corr, mittee, I would like to express appreciation for submitting your proposal on the abovedescribed consulting agreement. MFP:ra Sincere'~y, Mary F. Parker, Secretary Roanoke Valley Regional Cable Television Committee Eric. IN THE COUNCIL OF THE CITY OF ROANOKE, The 5th day of June, 1989. No. 29596. VIRGINIA, AN ORDINANCE authorizing the execution of a contract with O. D. Page, P.E., to provide consultant services in connection with the proposed cable television franchise renewal; and pro- viding for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with O. D. Page, P.E., for the provision by such firm of consultant services in connection with the proposed cable television franchise renewal, as more particularly set forth in the June 5, 1989, report of the City Manager to this Council. 2. The contract authorized by this ordinance shall be in the amount of $28,930.00, such cost to be shared by among the City of Roanoke, County of Roanoke and the Town of Vlnton, as set forth in the June 5, 1989, report of the City Manager to this Council. approved 4. municipal ordinance shall be The form of the contract with such firm shall be by the City Attorney. In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this in full force and effect upon its passage. ATTEST: City Clerk. April 27, 1989 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia The Honorable Chairman and Members of Roanoke County Board of Supervisors Roanoke, Virginia 24015 The Honorable Mayor and Members of Vinton Town Council Vinton, Virginia 24179 Re: Cable Television Franchise Renewal; Consultant Service° Dear Lady and Gentlemen: As you are aware, the current cable television franchisee in each of our Jurisdictions, Cox Cable of Roanoke, Inc., has requested a renewal of the existing franchises. Acting on behalf of all three Jurisdictions, the Roanoke Regional Cable Television Committee has reviewed this request and determined that the services of a cable television consultant would be beneficial. Following applicable procurement requirements, the Committee has recommended the selection of O. D. Page, P.E. to provide these ser- vices. A copy of the proposal committee's report is attached for your review. Although the projected cost of this contract is $28,930.00, the cable company has agreed to reimburse the Jurisdictions for up to $20,000.00 of this cost. Therefore, the remaining cost to the Juris- dictions is $8,930.00 which is proposed to be allocated in accordance the percentage of cable television subscribers as follows: City of Roanoke - $5,358.00 (sixty percent of subscribers), County of Roanoke - $2,947.00 (thirty-three percent of subscribers) and Vinton - $625.00 (seven percent of subscribers). On behalf of the Roanoke Regional Cable Television Committee, we request that each Jurisdiction authorize an appropriate contact with O. D. Page, P.E. for cable television consultant services in accor- dance with the terms and conditions set forth in the attached report dated April 27, 1989. Thank you very much for your consideration of this matter. Very truly yours Howard E. Musser Chairman, Roanoke Regional Cable Television Committee The Honorable Mayors, Chairman and Members Apr~l 27, 1989 Page 2 HEM:ps Attachment CC: W~lburn C. D~bling, Jr., C~ty Attorney Paul M. Mahoney, County Attorney Frank G. Selbe, III, Attorney, Town of Vlnton April 27, 1989 Chairman and Members, Roanoke Regional Cable Television Committee Roanoke, Virginia Re: Franchise renewal; connultant services Dear Gentlemen: The Proposal Committee for selection of a consultant has now completed its work in accordance with the procurement require- ments of the Code of Virsinia (1950), as amended. Following ini- tial selection and interviews of qualified proposers, O. D. Page, P.E., was deemed by the Proposal Committee to be the firm most fully qualified and suited to provide the requested services. The Proposal Committee, therefore, recommends selection of this firm to provide consultant services for the proposed franchise renewal. The selected proposal includes services by a professional engineer, a C.P.A. and an attorney, all of whom are experienced in the field of cable television. The specific services to be provided are sum~arized in the attached proposal. The services include provision of a full written evaluation of the current operator's compliance with franchise laws, quality of service, financial, legal and technical ability, and ability to ~eet future community needs and interests. The consultant will con- duct one or more public hearings as well as individual fact gathering meetings with school officials and public agency offi- cials to determine comunity needs and franchise compliance. The consultant will also review the current renewal proposal by Cox Cable Roanoke, Inc., and provide a revised franchise docu- ment for review and submittal to the company. The consultant will thereafter provide technical, financial, and legal support in the negotiation process. The final written report with pre- sentation is to be provided within 150 days of the date of contract. The total cost of the services is $28,930.00. Cox Cable Roanoke, Inc., has agreed to be responsible for up to $20,000.00 of this cost, leaving $8,930.00 to be split between the partici- Chairman and Members Roanoke Regional Cable Television Committee Roanoke, Virginia Page Two paring Jurisdictions. Therefore, using the number of subscribers in each Jurisdiction as of March 31, 1989, to allocate this cost, the total payments by each Jurisdiction would be as follows: Roanoke City, $5,358.00, Roanoke County, $2,947.00, and Town of Vinton, $625.00. The Proposal Committee recommends that the Regional Cable Television Committee concur in this recommendation and requests that each Jurisdiction authorize an appropriate contract on the terms and conditions described herein. Very truly yours, W. Robert Herbert, Chairman Proposal Committee WRH/shm Attachment cc: Wilburn C. Dibling, Jr., City Attorney Paul Mahoney, County Attorney Frank G. Selbe, III, Attorney, Town of Vi~ton RECE' ~ C!T~.,, .--. : '89 7.Z. 23 June 5, 1989 Honorable Mayor and Members of City Council Roanoke, Virginia 24011 Re: Cable television franchise renewal consultant services Dear Mayor and Members of Council: I concur in the attached report dated April 27, 1989, from the Regional Cable Television Committee requesting that the City of Roanoke Join with Roanoke County and the Town of Vinton in contracting with O. D. Page, P.E., for cable television con- sultant services in connection with the proposed franchise renewal. The contract is in the amount of $28,930.00. Cox Cable Roanoke, Inc., however, has agreed to reimburse the jurisdictions for up to $20,000.00 of this amount. Therefore, the City's share of the actual cost of this contract based upon the percentage of City cable system subscribers would be $5,358.00. A resolution is attached for your consideration. I will be pleased to respond to any comments or questions that you may have with regard to this matter. Respectful ly, W. Robert Herbert City Manager WRH:shm Attachment cc: Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Office of the CiW Cle~ June 7, 1989 File #27 H. T. Bowling, Inc. Route 2, Box 333 Radford, Virginia 24141 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29599 accepting your bid for construction of the Williamson Road Storm Drain Stormwater Retention ~asin, Phase II, Contract IoD~ in the total amount of $527~233.00~ which Ordinance No. 29599 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. SincereLy, Mary F~. Parker, CMC City Clerk MFP:ra Enco pc: Mr. Mr. Mr. Mr. Mr. Ms. Ms. W. Robert Herbert, City Manager Joel M. Schlanger, Director of Finance Kit B. Kiser, Director of Utilities and Operations William F. Clark~ Director of Public Works Charles M. Huffine~ City Engineer Sarah E. Fitton, Construction Cost Technician Dolores C. Daniels, Citizens' Request for Service Room 456 Municipal Buildincj 215 Church Avenue SW Roonoke. V~rg~nia 2a011 (703) 981-254.1 Office of '~e Cit',/C~er'k June 7, 1989 File #27 Haymes Brothers, Inc. P. O. Box 314 Chatham, Virginia 24531 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29599 accepting the bid of ~. T. ~owling, Inc., for construction of the Williamson Road Storm Drain Stormwater Retention Basin, Phase II, Contract [-D, in the total amount of $527,233.00, which Ordinance No. 29599 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Mayor and Members of City Council, [ would like to express appreciation for submitting your bid on the above- described project. Sincerely, /~ Mary F. Parker, C~lC City Clerk MFP: ra Enc. Roor'n456 MunicipalBuilding 215 Church Avenue SW Boano~e',4rgna24.011 (703) 981-2541 Or,ce of ~he City CIer~ June 7, 1989 File #27 Allegheny Construction Company~ 2920 Nicholas Avenue, N. E. Roanoke~ Virginia 24012 Inc. Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29599 accepting the bid of H. T. Bowling, Inc., for construction of the Williamson Road Storm Drain Storrawater Retention Basin, Phase II, Contract I-D, in the total amount of $527,233.00, which Ordinance No. 29599 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, 1 Mary F. Parker, CMC City Clerk MFP: ra Ertc. F~m 456 Municipal Building 215 ~u~:h Avenu~ S.W. P~lnoke V~rg~nio 24~11 (703) 981-2541 C~ce of ~e CJ,"/Clerk June 7, 1989 File #27 R. S. Jones & Associates, Po O. Box 1655 Abingdon, Virginia 24210 [nc, Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29599 accepting the bid of H. T. Bowling, Inc., for construction of the Williamson Road Storm Drain Stormwater Retention Basin, Phase II, Contract I-D, in the total amount of $527,233.00, which Ordinance No. 29599 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eno. I"~om 456 Municipal Builcling 215 C'~urch Av,~nue SW Roanoke V~rg~nia 24011 (703) 981-254'~ C~ce o{ ~he Ci~ Cler~ June 7, 1989 File #27 Branch Highways, 1nc. P. 0. Box 8302 Roanoke, Virginia 24014 Ladies and Gentlemen: [ am enclosing copy of Ordinance No. 29599 accepting the bid of H. T. Bowling, Inc., for construction of the Williamson Road Storm Drain Stormwater Retention Basin, Phase I[, Contract I-D, in the total amount of $527,233.00, which Ordinance No. 29599 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Mayor and Members of City Council, ~ would like to e~press appreciation for submitting your bid on the above- described project. Sincerely, ~,~ ~/lary F. Parker, CMC City Clerk MFP:ra Enc, Room 456 Munici~l Buildin9 215 Church Avenue SW B4x~noke V}rg~nia 24011 (703) 981-2541 Off~ce of the Cit'-/Cler~ June 7, 1989 File #27 Prillaman & Pace, [nc. 830 Brookdale Road Martinsville, Virginia 24112 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29599 accepting the bid of H. T. ~owling, Inc., for construction of the Wiiliamson Road Storm Drain Stormwater Retention Basin, Phase Il, Contract l-D, in the total amount of $527,233.00, which Ordinance No. 29599 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Mayor and Members of City Council, I would like to e.~press appreciation for submitting your bid on the above- described project. Sincerely, Mary City Clerk CMC MFP: ra Eric. Room 456 Municipal Building 215 Church Ave,qu~ SW Roanoke V~rg~nia 240t I (703) 981-2541 June 7, 1989 File #27 Robertson Construction Company, P. O. Box 607 Salem, Virginia 24153 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29599 accepting the bid of H. T. Bowling, Inc., for construction of the Wiiliamson Road Storm Drain Stormwater Retention Basin, Phase II, Contract in the total amount of $527,233.00, which Ordinance No. 29599 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ,~ Mary F. Parker, CMC City Clerk MFP:ra Enc. Room 456 Municipal Building 21.5 Church Avenue SW R4~noke, ',Arglnici 240t t (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, The 5th day of June, 1989. No. 29599. VIRGINIA, AN ORDINANCE accepting the bid of H. T. Bowling, Inc., for construction of Williamson Road Storm Drain Stormwater Retention Basin, Phase II, Contract I-D, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of H. T. Bowling, Inc., made to the City in the total amount of $527,233.00 for construction of Williamson Road Storm Drain Stormwater Retention Basin, Phase II, Contract I-D, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the City C~e~ June F, 1989 File #60-27 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29598 amending and reor- daining certain sections of the 1988-89 Capital Fund Appropriations, providing for the transfer of $579,957.00 from Public Improvement Bonds Series 1988 to the Williamson Road Retention Basin Account, in connection with award of a contract to H. T. 8owling, Inc., for construction of the' Williamson Road Storm Drain Stormwater Retention Basin, Phase II, Contract I-D, which Ordinance No. 29598 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 5, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. Mr. Mr° Mr. Ms. Ms. W. Robert Herbert, City Manager Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Construction Cost Technician Dolores C. Daniels, Citizens' Request for Service R°°m456 MunicipalBuilding 215 Church Avenue SW R4~noke ~r.q~nia24~11 (703) 98t-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of June, 1989. No. 29598. AN ORDINANCE to amend and reordain certain sections of the 1988-89 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for Government of the exist. THEREFORE, the usual daily operation of the Municipal City of Roanoke, an emergency is declared to BE IT ORDAINED by Roanoke that certain sections of the Appropriations, be, and the same are reordained to read as follows, in part: the Council of the City of 1988-89 Capital Fund hereby, amended and Appropriations Sanitation Williamson Road Retention Basin (1) ................ Capital Improvement Reserve Public Improvement Bonds Series 1988 (2) ......... 1) Appr. of Bonds 2) Storm Drains (008-052-9622-9001) $ 579,957 (008-052-9603-9176) (579,957) $ 7,640,951 724,957 5,903,169 5,376,891 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia June 5, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bid Committee Report Williamson Road Storm Drain Stormwater Retention Basin Phase II, Contract I-D I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/ES/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Utilities & Operations Director of Public Works Citizens' Request for Service City Engineer Construction Cost Technician Roanoke, Virginia June 5, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Williamson Road Storm Drain Stormwater Retention Basin Phase II, Contract I-D I. Background: Project is part of the on-going design and construction of the overall storm drainage system of the Williamson Road Area and is composed of a 4.5 acre stormwater retention facility located along the west right-of-way line of Interstate 581 on the property recently acquired from Dominion Trust Company, et al. Retention facility is critical in regard to further schedul- ing of the last three (3) remaining segments of the Williamson Road Storm Drainage System which will serve the Round Hill/Grandview/Huff Lane area. The stormwater control provided by this facility must be assured before the other three (3) segments can be scheduled for construction. II. Current Situation: III. City Council received and publicly opened seven (7) bids for the referenced project at 7:30 p.m., Monday, May 8, 1989, referring all bids to a bid committee for review and report back to Council with its recommendations. Bo Low unit price base bid in the total amount of $527,233.00 and a construction time of 270 consecutive calendar days was submitted by H. T. Bowling, Inc. of Radford, Virginia. Issues: A. Implementation of the project B. Compliance of the low bid C. Amount of the low bid Page 2 D. Fundin~ E. Timin~ IV. Alternatives: Authorize the award of a unit price contract to the low bidder, H. T. Bowling, Inc. of Radford, Virginia to perform all the work included in the base bid for the total amount of $527~233.00, with a construction time of 270 consecutive calendar days. Establish a contingency amount of $52~723.30 for a total project cost of $579~956.30. 1. Implementation of the project - Williamson Road Storm Drain Stormwater Retention Basin - will be carried out. o Compliance of low bid submitted by H. T. Bowling, Inc. has been verified by Mattern & Craig, P.C., after review of the bids, recommending acceptance of the low bid. (See attached letter.) 3. Amount of the low bid is below the project cost estimate of $609,000.00 and is acceptable. Funding in the total amount of $579~956.30 is available in the following account: 008-052-9603-9176, Public Improvement Bonds - Series 1988. Timin~ of the project is critical due to the dependency of the three remaining segments of the Williamson Road Storm Drainage System on this project. The stormwater control provided by this facility must be assured before the other segments can be scheduled. B. Do not authorize the award of a contract at this time. 1. Implementation of the project will be delayed. 2. Compliance of the low bid would not be an issue. 3. Amount of the low bid if project rebid at a later date could be higher. 4. Fundin~ would not be encumbered at this time. Timin8 of completion of the project would be delayed, thereby delaying the construction of the remaining segments of the Williamson Road Storm Drainage System. Page 3 Recommendation is that City Council authorize the implementation of Alternative "A" as follows: ao Authorize the award of a unit price contract to H. T. Bowling, Inc. in the amount of $527,233.00 and 270 con- secutive calendar days, in a form acceptable to the City Attorney. B. Establish a contingency of $52~723.30 for a total project construction cost of $579~956.30. Co Transfer $579~956.30 from Public Improvement Bonds - Series 1988, Account No. 008-052-9603-9176 into Account No. 008-052-9622-9060, Williamson Road Retention Basin. D. Reject all other bids received. Respectfully submitted, Robert A. Garland, Chairman William F. Clark Kit B. Kiser RAG/CMH/SEF/mm Attachment: Tabulation of bids Mattern & Craig Letter cc: City Attorney Director of Finance Citizens' Request for Service City Engineer Construction Cost Technician TABULATION OF BIDS WILLIAMSON ROAD - PHASE II, CONTRACT ID STORMWATER RETENTION BASIN Bids publicly opened and read aloud on Monday, May 8, 1989 at 7:30 p.m. BID BOND BIDDER BASE BID RECEIVED H. T. Bowling, Inc. $527,233.00 YES Haymes Brothers, Inc. $637,912.00 YES Prillaman & Pace, Inc. $642,952.00 YES Robertson Construction Co., Inc. $679,932.00 YES R. S. Jones & Associates, Inc. $693,817.00 YES Allegheny Construction Co., Inc. $778,751.00 YES Branch Highways, Inc. $802,889.00 YES Engineer's Estimate: $609,000.00 Construction Time: 270 Consecutive Calendar Days Robert A. Garland, Chairman William F. Clark Mattern & Craig 701 First Street, S.W. Roanoke, Virginia 24016 Office of City Engineer Room 350, Municipal Building Roanoke, Virginia 24011 Stewart W Hubbell Sam H McGhee, Gene R Cress Edwin K Mattern, Jr 1949 1982 May 12, 1989 Mr. Charles Huffine, PE City Engineer Room 350-Engineering 215 West Church Avenue Roanoke, VA 24011 RE: Williamson Road Storm Drain Phase 2 - Contract ID Commission No. 582 Dear Charlie: We have reviewed the copy of the bid of H.?. Bowling, Inc., and find no apparent mistakes. We have checked with several of their references, including Roanoke Concrete Products, Virginia Water and Waste and Anderson and Associates, and found that they have a good reputation. They are presently doing the site work at the Veterans Administration Hospital in Salem, and so they are mobilized in this area. We also checked with several contractors, E.C. Pace and A. J. Conner, and found that H.T. Bowling is a good contractor with more than enough equipment to perform this project. Also, it is the type project they normally do - site work and piping. On the basis of this investigation, we recommend the City accept the bid of H.T. Bowling, Inc. and award them the contract for this project. Very truly yours, MATTERN & CP~AIG SWH/dd 701 FIRST STREET, $.W., ROANOKE, VIRGINIA 24016, [703) 345-9342 Office of the Ci,,/Clerk May 10, 1989 File #27 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Committee Mr. Kit B. Kiser ) Gentlemen: The following bids for construction of Williamson Road Storm Drain, Phase 2, Contract ID, Stormwater Retention Basin, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 8, 1989: BIDDER BASE BID TOTAL B. T. Bowling, Inc. Haymes Brothers, Inc. Prillaman & Pace, Inc. Robertson Construction Company, Inc. R. S. Jones & Associates, Inc. Allegheny Construction Company, Inc. Branch Highways, Inc. $527 233.00 637 912.00 642 952.00 679 932.00 693 817.00 778 751.00 802 889.00 On motion, duly seconded and unanimously adopted, the bids were referred to yo'u for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. Wilburn C. Dibling, Jr., City Attorney Room 456 Municipal Building 215 (D~urch Avenue S W Roanoke, '~rg~nia 240t I (703) 98%2541 '89 I!?'-4 px:,<~ WILLIAMSON ROAD - PHASE II, CONTRACT ID STORMWATER RETENTION BASIN COMMISSION NO. 582 MAY 8, 1989 CONTRACTOR TOTAL S.C. Rossi & Company Aaron J. Conner Branch Highways, Inc. R.S. Jones & Associates Prillaman & Pace Allegheny Construction Robertson Construction Hayme Brothers H.T. Bowling, Inc. Engineer's Estimate $ 609,000.00