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HomeMy WebLinkAboutCouncil Actions 06-12-89 29600 (Bowers)~ -REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL June 12, 1989 7:30 p.m. AGENDA FOR THE COUNCIL Call to O,der -- Roll Call. All PPesent~ The invocation w/il be del,ire,ed by The Reverend John Ratledge, Retired Minister. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. Yr. g. Cabbell Brand, Preeident~ Poverty in the Roanoke Valley Board' o~ Dl.rector~.~ appeared before Council and advised of'the deCieion to paced Henry $treet Mull~ D~m~ HOtel. and invited~ tN~ me~be.~ groundb~eaking ceremony o~ .T~e,day, June 20, 1999, at 5:15 ~ BID OPENINGS Bids for roof ,eplacement at the Building, 3447 Read Road, N. E. Be Utility Lines Bids for th~ lease of approximately 3,000 square feet of retail space and an additional storage a,ea within the Market Square Parking Garage on Campbell Avenue, So Wa On~~ referred to a comittea composed of ~desere~ ~' Chai~nan, KIser and Clark./ PUBLIC HEARINGS Public hearing on the request of Ms. Crystal L. Custe, to amend certain conditions proffered in conjunction with the rezoning of property located at 2920 Sweetbriar Avenue, S. W., identified as Lots 4 6, (1) respectively, C. F. Kefauver Map, O[ficial Tax Nos. 1651004 ~ 1651006, respectively, which rezoning was accomplished by Ordinance No. 29455, adopted by the Council on February 21, 1989. Mr. Bob Sheffler, Spokesman. ',. Adopted Ordinance No. 29600 on first reading. (7-0) ~ Public hearing on the request of Mr. David Youngblood that a tract of land located at 907 Winona Avenue, S. W., containing .16 acre, more or less, identified as Official Tax No. 1222017, be rezoned from RM-i, Residential Multi-Family, Low Density District, to Neighborhood Cor~nercial District, subject to certain conditions proffered by the petitioner. Mr. Larry J. Doyle, Spokesman. ~ Adopted O~dinance No. 29e01 om filet .eeding~` (?o0~ C. Public hearing on the request of Mr. John D. Fralin that a tract of land containing 0.81 acre, more or less, located in the 2900 block of Epperly Avenue, N. W., identified as Block 1, Lots 19 21, respec- i~t~ively, Official Tax Nos. 2160612 o 2160614, respec, ively, being one lot behind Williamson Road, N. W., be ezoned from RSo3, Residential Single Family District, o P,-M~2, Residential Multi-Family, Medium Density Distr~ct, subject to certain conditions proffered by the petitioner. Mr. D. Jeffrey Parkhill, Spokesman. D. Public hearing on the request of Mr. & Mrs. William D. Roe, Jr., that two parcels of land located on Hawthorne Road, N. W., identified as Lots 4A and SA, containing 0.253 and 0.217 acre, respectively, Official Ta~ Nos. 2190408 and.2190409, be rezoned from RS,3, Residential Single Family, Medium Density District, to RMv1, Residential Multi°Family, Low Density District, subject to certain conditions proffered by the petitioners. Mr. William B. Hopkins, Jr., Attorney. Public hearing on the request of Mr. & Mrs. Bill Laferty tha~ a tract of land lying at the northwesterly intersection of Shenandoah Avenue and 30th Street, N. W., being 502 ~ 30th Street, N. W., identified as Official Tax No. 2520114, be rezoned from LM, Light Manufacturing District, to HM, Heavy Manufacturing District, subject to certain conditions proffered by the petitioners. Mr. Michael K. Smeltzer, Attorney. (2) ® C"I C~~JPr' O~ tAe City o~ Roanoke RedeVelo~ ~n~:, He~~tho~ft~ will receive a briefing in orde~ to~' ~et~fh~ the t~e i~act on the Lansdo~ Housing~ ~oleof~'a~ a pelult o~ the p~opoled pe~oning.~ Public hearin~ on the request of the Harold B. Alexander and Ann P. Alexander Trust that a tract of land containing 5.204 acres, situated between U. S. Route 460 and King Street, N. E., identified as a part of the tract designated as Official Tax No. 7090501, be rezoned from RS-3, Residential Single Family District, to RM-2, Residential Multi-Family, Medium Density District, subject to certain conditions proffered by the petitioner. Mr. Hampton W. Thomas, Attorney. CONSENT AGENDA Trout wef~outoftheCeunet~Chand~ar.~ ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS° CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A report of the Director of Finance with regard to local tax revenue generated from the Valley View Mall development. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA Bearing .of Citizens Upon Public Matters: Request of Total Action Against Poverty in the Roanoke Valley to present information on the Henry Street ~sic Center Project. Mr.~ Theodore J~_ Edlich, III, Executive Di rec t Or .~.~1~4~~ ] Of A~Jtdl,, Petitions and Co,,,,,~nications: None. Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: (3) be A report recommending that the United Way of Roanoke Valley be authorized to hang flags from street light poles in the Central Business District from Septembe, 5, 1989 through $eptembe, 26, 1989. ~dopt.~Ordinance No. 29~04 o~ ffr,~ z'eadta~,~ (?'0) / A report recommending approval of Change Order No. 2 to the contract with Mattern and Craig, P.C., in the amount of $35,700.00, for engineering services in con- nection with the Williamson Road Storm Drain project; and transfer of funds the,,for. Adopted Or'dinance No. 29605 and O~'dinanee No. 29606. (?-0) t A report recommending approval of a Change Order, in an amount not to exceed $15o794.$$, to the assignment contract with Olver, Inc., for landfill site analysis. Adopted Ordinance No.. A report concurring in a report of the Bid Committee recommending award of a contract to Construction Services of Roanoke, Incorporated, in the amount of $16,286.00, for alterations and additions to the Signals and Alarms Depa,tment at the Public Works Service Center. A report with regard to the Service Delivery Area Agreement between the Fifth District Employment and Training Consortium and the Governo,'s Employment and Training Department for Program Year 1989 1990. A report with regard to an amended contract for engi- 'ne,ring services to prepare complete construction plans for widening and realignment of Second Street/Gainsboro Road and Wells Avenue. Directo, of Finance: A report recommending transl,, of funds from the non- departmental category to applicable departmental budgets to cover the cost of certain fringe benefits for fiscal year 1988~89. Adopted O~'dinance No. 29~I~. (T-O) i (4) 10. c. City Attorney: i. A report with regard to sate of real property for delinquent taxes. Adopted Resolution Ho. 29613. Reports of Committees: A report of the committee appointed to tabulate bids received for new concrete sidewalks, entrances and curb on various streets within the City of Roanoke (Bond Issue Downtown Phase [), recommending award of a contract to H & $ Construction Company, in the amount of $436,150.00; and appropriation of funds therefor. Council Member Robert A. Garland, Chairman. Adopted O.dinonco No. 2~e14 ~qd O~dfnonoo No. Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 2959?, on second reading, authorizing the relocation of a sanitary sewer line and vacation of an existing sanitary sewer easement upon real property located in the City known as 4815 Williamson Road, N. W., and bearing Official Tax No. 2170138, upon certain terms and conditions. Adopted A Resolution empressing congratulations to the County of Roanoke on being selected as an All-America City for 1989, and con~nending the County of Botetourt for its par- ticipation and cooperation in the impressive community pro- jects entered by the County of Roanoke in the All-America City competition. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council· b. Vacancies on various authorities, boards, commissions and committees appointed by Council· Other Hearings of Citizens: (5) 9 Item No. RESOLUTION NO. 4~ Date Approved RESOLUTION AUTHORIZING THE CONVEYANCE OF LAND TO TOTAL ACTION AGAINST POVERTY, HENRY STREET AREA, GAINSBORO, CD-1H WHEREAS, by letter dated April 21, 1989, Ted Edlich, Executive Director of Total Action Against Poverty (TAP) notified the Authority that the site of the Music Center was being moved to the Dumas Hotel and that they were requesting the transfer of the Dumas Hotel Site to TAP~ and WHEREAS, the change in location of the Music Center was recently presented to and approved by the Henry Street Revival Committee~ and WHEREAS, the exact site to be conveyed to TAP is not identifiable at this time, but will be determined by survey and must be concurred in by the City of Roanoke~ and WHEREAS, in order to promote redevelopment of the entire Henry St. area by encouraging and assisting this initial redevelopment effort, the Authority has determined that it is appropriate to convey the Music Center site at no cost to TAP, but the conveyance will be subject to the condition that if TAP sells the site for any reason, TAP will be required to pay the Authority immediately the fair market value at the time of conveyance of the site to TAP by the Authority as determined by an appraisal~ and WHEREAS, the Music Center Development will in all aspects be subject to the provision of the Gainsboro Redevelopment Plan~ and WHEREAS, the Music Center Development will be subject to a Management Entity if one is established for the Henry Street Area and any rules, regulations, etc., that may be adopted by said Entity~ and WHEREAS, plans end specifications for all phases of the Music Center Development will be subject to the review and approval of the Authority prior to the issuance of any building permits relative to each phase~ and WHEREAS, TAP will be required to commence redevelopment of the site within one (1) year from the date of the conveyance by the Authority to TAP. NOW, THEREFORE BE IT RESOLVED, that the Commissioners of the City of Roanoke Redevelopment and Housing Authority hereby approve the con- veyance of the Dumas Hotel Site to TAP subject to the provisions and conditions enumerated above and authorize the Chairman or Vice Chair- man and Secretary-Treasurer or Assistant Secretary-Treasurer to execute a conveyance instrument as approved by the Authority~s Attorney. A farsighted downtown plan By CABELL BRAND The Downtown Development Project recently announced is a far- sighted plan that would build bridges between two Roanoke communities that have been separated for genera- tions. It is exciting and heartwarming to see the whole community pulling to- gether for a common objective. This objective is far more than the econom- ic development of an office tower in downtown Roanoke. The fact that city officials consulted with the neighbor- hood groups to get their input and par- ticipation early in the planning stages is evidence of how far this community has come in working together to solve common problems. Bob Herbert and his staff, Mayor Noel Taylor, each member of Roanoke City Council, and all the business and community leaders involved deserve congratulations for their par~ in the plan. So does the Roanoke Times & World-News for its thoughtful editorial and analysis. When Taylor announced his dream of rehabilitating the historic Henry Street area, we at Total Action Against Poverty saw an unusual oppor- tunity literally to bridge a gap between the black community and downtown Roanoke. We were happy, but also very fortunate to receive a federal grant to rehabilitate the Henry Street Music Center. We plan to make this economi- cally viable by locating the Head Start kitchen in that area. Over the past two years, we have worked closely with the OPINIONS FROM ELSEWHERE city planners in an effort to' tie this development in the master Downtown Development Plan that has been so brilliantly conceived. On the afternoon of June 20, at 4 p.m., we will have a groundbreaking ceremony and announce the revised plan for the rehabilitation of the Hotel Dumas, which will house the Head Start kitchen and provide facilities for the Music Club development. This, we hope, will be the beginning &the Hen- ry Street historical renovation, which will tie into thc new road plan and the downtown economic plan. The pedestrian bridge will do more than be a physical link between down- town, the Hotel Roanoke and the rec- ommended convention and exhibition center. It can be a physical evidence of the uniting of the black community with downtown. If all of this economic development takes place, the Henry Street renovation becomes economi- cally viable, as well as an important extension of the overall development plan. The economic and job develop- ment that will result from the building complex can lift spirits as well as in- come. We hope the Henry Street devel- opment project will be just as success- ful in the community as the Harrison Heritage and Cultural Center has been. My dream is that residential develop- ment will take place, bringing the Har- .rison Center and Henry Street together in creating a vibrant, active communi- ty instead of an eyesore that embar- rasses us all. This downtown Roanoke develop- ment dream and plan will benefit ev- eryone in the valley, those of us in Salem and the counly -- everywhere. It strengthens the heart of Roanoke Val- ley activities and will create new portunities for everyone in the valley. Now is thc time for all of us to get behind this carefully thought out, well-conceived, innovative, but admit- tedly ambitious plan to make it hap- pen. Cabell Brand, a founder of TAP and president of its Board of Directors, also is president of Recovery Systems. Inc. in Salem. Wednesday, Hay 24, 1989 Roanoke T mes & World-News Walter Rugaber Gene Owens Geoff Seaman$ Bob Willis Sue Undaey President and publisher Editorial page editor Editorial page staff Office of ,'ne Cih,' Cle~ June 14, 1989 File #51 Mr. Michael ~t. Waldvogel Chairman City Planning Corrg~ission Roanoke, Virginia Dear Mr. Waldvogel: A public hearing on the request of Mr. John D. Fralin, repre- sented by Mr. D. Jeffrey Parkhill, that a tract of land con- taining 0.81 acre, more or less, located in the 2900 block of Epperly Avenue, N. W., identified as Block 1, Lots 19 - 21, respectively, Official Ta~ Nos. 2160612 - 2160614, being one lot behind Williamson Road, N. W., be rezoned from RS-3, Residential. Single Family District, to RM-2, Residential Multi-Family, Medium Density District, subject to certain conditions proffered by the petitioner, was held by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Ms. Linda F. Whitenack, 4103 Greenlawn Avenue, N. W., appeared before Council and called attention to a petition signed by approximately fo,ty-three persons in opposition to the proposed rezo~ing, which petition was filed with the ' City Planning Commission at the public hearing on Wednesday, June 7, 1989. She alluded to problems with water pressure, sewer problems, ,ats from a dumpster at a restaurant located at 4206 Williamson Road, N. W., which problem would be compounded if anothe, dumpster is placed in the area of the townhouses; loss of privacy for resi- dents on Ravenwood Avenue, inasmuch as the townhouses are pro- posed to be two sto,ies in height, and inadequate parking. Council Member Bowers made the observation that in looking at the proposed site plan, townhouse number fourteen appears to be on the property line. On motion, duly seconded and unanimously adopted, the matter was referred back to the City Planning Commission for a full report addressing the abovestated concerns as well as the petition in opposition to the request for rezoning. Mar~ F. Parker, CMC City Clerk Room 456 Municipal Building 215 C~urch Av~nue SW Roanoke. ~rg~nia 24~1~1 (703) 98t-254~ Mr. Michael M. Page 2 June 14, 1989 Wa.l d¥og e l po: Mr. D. Jeffrey Parkhill, Hughes Associates Architects, P. 0. Box 1034, Roanoke, Virginia 24005 Trustees of Trinity Evangelical Lutheran Church of Roanoke, 2921Epperly Avenue, N. W., Roanoke, Virginia 24012 Ms. Maggie G. White, 4201 Greenlawn Avenue, N. W., Roanoke, Virginia 24012 Mr. & Mrs. Winfred C. Nash, 4111 Greenlawn Avenue, N. W., Roanoke, Virginia 24012 Ms. Evelyn L. Burcum, 4107 Greenlawn Avenue, N. W., Roanoke, Virginia 24012 Ms. Linda F. Whitenack, 4103 Greenlawn Avenue, N. W., Roanoke, Virginia 24012 Mr. Graham $. Garland, 2913 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Ms. Ruby F. Woods, 2917 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Ms. Yvonne Rhudy, 2921 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Ms. Hazel B. Jones, 2925 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Mr. & Mrs. Michael W. Wolfe, 2929 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Mr. & Mrs. James D. Fralin, 7539 North Brook Drive, Roanoke, Virginia 24019 Mr. Wayne G. Strickland, Executive Director, Fifth Planning District Corrr~ission, P. O. Box 2569, Roanoke, Virginia 24010 M~r. W. Robert Herbert, City Manager Mr. Wilburn Co Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John Comynission Ms. Doris Layne, Marlle$, Agent/Secretary, City Planning Office of Real Estate Valuation Roanoke City Planning Commission June 12, 1989 The Honorable Noel C. Taylor, and Members of City Council Roanoke, Virginia Mayor Dear Members of Council: Subject: Request from John D. Fralin, represented by D. Jeffrey Parkhill, architect, that a tract of land containing 0.81 acres, more or less, located in the 2900 block of Epperly Avenue, N.W., and identified as Official Tax Nos. 2160612,2160613 and 2160614, be rezoned from RS-3 to RM-2. Background: Purpose of the rezoning request is to permit the construction of multi-family dwelling. Previous petition to rezone to RG-1 zoning designation was denied in February, 1982, by City Council. At that time inadequate sanitary sewer capacity and lack of storm sewers were cited as reasons for denial. Petition to rezone was filed on April 14, 1989. De Amended petition to rezone was filed on May 8, 1989. Proffered conditions are as follows: That the property will be developed in substantial compliance with the site plan prepared by Hughes Associate Architects, Roanoke, Virginia, dated April 12, 1989, a copy of which is attached to the Petition for Rezoning as Exhibit B, subject to any changes required by City during site plan review. Roam 355 Municipal Building 215 Churah Avenue, S W Roano~4e Virginia 24011 (703) 981 2344 II. A six foot tall solid privacy fence will be installed on the property line adjacent to property located on Ravenswood and Greenlawn Avenues. If no building permit has been issued and no construction commenced within three years from the date of final zoning approval, the zoning shall revert to RS-3 without further action by City Council. Plannin~ Commission public hearing was held on Wednesday, May 3, 1989. Mr. Jeffrey Parkhill, architect, appeared before the Commission on behalf of the petitioner. Mr. Parkhill stated that the petitioner had held a neighborhood meeting and the project was well received. Mr. Parkhill also stated that the petitioner was making every effort to minimize the visual impact on the neighborhood through architectural detail and careful site design. Mrs. Wolfe of 2929 Ravenwood Avenue presented a petition opposing the subject rezoning. She cited inadequate utilities and privacy as the reasons for opposition. Mr. Parkhill responed that utilities would be extended to the site and that the City Engineering Department had confirmed the capacity of the utilities in the area. Mr. Tasselli provided mapping confirming the location of existing utilities and the location of the proposed extensions. He reconfirmed the adequacy of the utilities and recommended approval of the rezoning. Issues: Zonin~ is presently RS-3. Zoning to north and west is RS-3. RM-2 occurs to the south along Epperly Avenue, N.W.. C-2 adjoins the subject site to the east. Land use is presently undeveloped residential. Adjoining land uses are a mixture of single family residential to the north and west, institutional to the south (Trinity Lutheran Church) and commercial to the east. III. Utilities can be provided to the site. Access to the recently updated storm sewer system is available in the Epperly Road right-of-way. The sanitary sewer capacity is available, and by the execution of a water main extension agreement, adequate water service can be provided. Traffic impact is expected to be minimal. The development is projected to generate approximately 84 trips per day. The nearby intersection at Williamson Road is signalized which further helps to reduce the traffic impact. Neighborhood organization, Williamson Road Action Forum, has been advised of the rezoning and participated in a meeting with the owner and architect on April 24, 1989. Adjoining property owner has contacted the Planning Office in support of the proposed development. Comprehensive Plan recommends that neighborhood character and environmental quality should be protected and changes in land use in or near residential areas should be carefully evaluated and designed to conserve and enhance neighborhood quality. Alternatives: A. City Council approve the rezoning request. Zonin~ would become RM-2 conditional. Site is developed in compliance with proffered site plan. Land use becomes multi-family but provides a good transition from commercial and institutional to single family residential. 3. Utilities can be adequately provided. Traffic is not an issue. Increased traffic volume is minimal. Neighborhood character is protected and a vacant lot is redeveloped. An opportunity for neighborhood input was provided. 6. Comprehensive Plan would be followed. IV. B. City Council deny the rezoning request. 1. Zoning remains RS-3. 2. Land use remains unchanged. 3. Utilities are unaffected. 4. Traffic is not an issue. 5. Neighborhood remains stable. 6. Comprehensive Plan could be followed. Recommendation: By a vote of 4-0 (Messrs. Bradshaw and Price and Mrs. Goode absent), the Comimssion voted to approve requested rezoning. The proposed rezoning provides a good transition between commercial use to single family use. It also addresses the need to provide a variety of housing choices in an existing neighborhood and encourages appropriate infill development that is sensitive to the existing neighborhood environment. ,,_.p~espectfully submitted, Michael M. Waldvogel, Chairman Roanoke City Planning Commission JRM:mpf attachments cc: Assistant City Manager Director of Public Works City Engineer Building Commissioner Attorney for the petitioner Office of ~e ~ay 8, 1989 Mr. Michael M. Waldvogel Chai,man City Planning Co,=nission Roanoke, Virginia Dear Mr. ~aldvogel: Pursuant to Section 36.I-$90(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from Mr. D. Jeffrey Parkhtllo Architect, representing Mr. John D. Fralin, requesting that a tract of land lying in the 2900 block of Epperly Avenue, N. W.o described as Block 1, Lota 19 - 21o respectively, identified as Official Tax Nos. 2180812 - 2180614, being one lot behind Williamson Road, No W., be rezoned from RS-3, Residential Single Family District, to RM-2, Residential Multi-Family Diet,leto subject to certain conditions proffered by the petitioner. Sincere ly, ,~ Mary F. Parker', CMC City Clerk MFP:ra REZONEIO Enc. pc: Mr. D. Jeffrey Parkhillo Hughes Associates Architects° Box 1034, Roanoke, Virginia 24005 ~. John R. Marlles, Agent/Secretary, City Planning Cor~nission Mr. Ronald H. Miller, Zoning Administrator Mr. Steven J. Talevio Assistant City Attorney Po O* Room456 ,'V~nlcipolBuit~ing 215 C~,.~h Avenue. SW,Ck~nc~e, Vtrg~ia24011 (703)981-2541 PETITION TO REZONE IN 'r~u~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Rezoning of a track of land lying in the 290M block of Epperly Avenue, N.W. described as Block 1; Lots 19, 20 and 21 Ep~erl~{ Court, Tax No. 2160612, 216M613, 2160614, one lot behind williamson Rom~, P~TITION TO REZONE fr~m I~S-3 Residential Single Famil}, to RM-2 Multi Family Dwellings.' TO ~£u~ HGNOPABLE MAYOR AND MEMBF~ OF THE CO, IL OF THE CITY OF ROANOKE: The Petitioner, John David Fralin, owns land in tis City of Roanoke containing .8 acres, more or less, located on ~i~erly Ave'nue - Official Tax No's. 216~612, 216~613 and 216~614. Said tract is c~rrently zoned RS-3 Residential Single Family. A map of the prOPerty t0=.'be rezoned is attached as Exhibit A ~ i ~' Pursuant to Article VII of Chapter 36.1-69~, Code of the City .of Roanoke ~(1979), as amended, the Petitioner requests that the said property be rezoned fr~m RS-3 Vacant District to ?M-2 Multi Family Dwellin~s Uistrict, subject to certain conditions set forth below, fo~ the purpose of Construction of Multi Family Dw, llings. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its .comprehensive plan, in that it will in fill vacant land with housing of mediu~ density, cor~)atible With existin~ housin~ types. This property is a continuation of an adjacent l{M~2 Zone. The Petitioner hereby proffers and agrees that if the said tract is rezoned as req%/ested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1) That th~ property will be developed in substantial compliance with the site plan prepared by. Hu~hes ~ssociate Architects, Roanoke, Virginia, dated A~ril 12, 1989;' a co~y of which is attached to the Petition for ~%~zoning as Exh/bit B , subject to any changes required by the City during site plan review. 2) A six foot tall solid privacy fence will be installed on the property line adjacent to property located on l~avensw~x~ and Green/awn Ave _nues. 3) That~ if no building permit has been issued and no construction cuu,~=nced within 3 years from the date of final zoning approval, the zoning shall rev~. r~ to RS~3 without further action by City Council. Attached as Exhibit C are the n~es, addresses and tax numbers of the owner or owhers of all lots or property i~ediately adjacent to or immediately across a street or road from the property to be r ezoned. ~ W~h~EFO~, the Petitioner requests that the abo~e-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Respectfully suk~/tted this 4 day of Ma~ , 1989. Owner Jo--6~'-David Fralin 7539 Northbrook Drive Roanoke, Virginia 24~19 Respectfully submitted, .I HUGHES ASSOCIATES ARCHITECTS EPPERLY ROANOK£ COURT VIRGINIA EXHIBIT C Epperly.Court Co~: 8605 Pa~e 1 of 2 Tax Ma~No. 2161001 2161025 21618i3 2168683 2168684 216~685 2160686 216~687 2160688 216~689 Owner(s) Name & Address Trustees of Trinity Evangelical Lutheran (hutch of Boanoke 2921 EpperlyAvem~e, N.W. Boanoke¢ Virginia 24812 Trinity EvengelicallLutheran .Church 2921 Epperly Avenue, N.W. Roanoke, Virginia 24~12 Trustees of TrinityEvangelical Lutheran Church 2921 Epperly Averse, N.W. Boanoke,.Virginia 24~12 Maggie G. White 42~1 Greenlawn Avenue, N.W. Roanoke, Virginia 24~12 Wilfred C. & Irma E. '~Nash 4111 Greenlaw~ Avenue, N.W. Boanoke, Virginia 24~12 41~7 GreeD/awn Avenue, .N.W. Boanoke, Virginia 24~12 Lin4a Faye Whitenack _ 41~3 Greenlawn Avenue, N.W. Boanoke; Virginia 24~12 Graham S. Garland 2913 Ravenwood Avenue, N.W. ~oanoke, Virginia 24~12 l~by F. Woods 2917 ~avenwo~d Avenue, N.W. Boanoke, Virginia 24~12 Yvonne ~hudy 2921 Ravenwood )%venue, N.W. Boanoke, Virginia 24~12 EXHIBIT C Eppe fly Court C~m~: 8605 Page 2 of 2 Tax Map No. 216061~ 216~611 2160621 Owner(s) Name & Address Hazel B. Jones 2925 ~avengK~d AveD~e, N.W. Roanoke, Virginia 24~17 Michael W. & Daphalene L.' Wolfe 2929 Ravenwo(x] Avenue, N.W. Roanoke, ~irginia 24~12 James David & Loretta M. Fralin 7539 Worth Brook Drive Roanoke, Virginia 24~19 Subject Property: '216~613 216~614 Owner(s) Name & Address John David~Fralin 7539NorthiBrook Drive ~Danoke, Virginia'24~19 : I ClT I OA 'J.S ,'" \ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE tO amend $36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 216, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to cer- tain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from RS-3, Residential Single Family District, to RM-2, Multifamily, Medium Density District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which notice to all concerned as required by $36.1-693, after giving proper Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said appli- cation at its meeting on June 12, 1989, after due and timely notice thereof as required by §36.1-693, Code of the City as amended, at which hearing all parties in interest and given an opportunity to be heard, both for and against rezoning; and WHEREAS, tion, the Commission, of Roanoke (1979), citizens were the proposed this Council, after considering the aforesaid applica- recommendation made to the Council by the Planning the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the described property should be rezoned as herein provided. hereinafter THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that $36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 216 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a tract of land lying in the 2900 block of Epperly Avenue, N. W., being Lots 19, 20, and 21 of Epperly Court, consisting of .81 acre, designated on Sheet No. 216 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 2160612, 2160613 and 2160614 be, and is hereby rezoned from RS-S, Residential Single Family District, to RM-2, Multifamily, Medium Density District, sub- Ject to those conditions proffered by and set forth in the Amended Petition to Rezone filed with the City Clerk on May 8, 1989, and that Sheet No. 216 of the Zone Map be changed in this respect. ATTEST: City Clerk. Or,ce o~ the C~y C,e~ June 14, 1989 File #51 Mr. Michael M. lValdvogel Mr. Michael K. Smeltzer Chairman Attorney City Planning Corr~ission P.O. Box 720 Roanoke, Virginia Roanoke, Virginia 24004 Gentlemen: A public hearing on the request of Mr. & Mrs. Bill Laferty, represented by Mr. Michael K. Smeltzer, Attorney, that a tract of land lying at the northwesterly intersection of Shenandoah Avenue and 30th Street, N. W., being 502 - 30th Street N. W., identified as Official Tax No. 2520114, be rezoned from LM, Light Manufacturing District, to HM, Heavy Manufacturing District, sub- ject to certain conditions proffered by the petitioner, was held by the Council of the City of Roanoke at a regular meeting on Monday, June 12, 1989. On motion, duly seconded and unanimously adopted, the request was referred back to the City Planning Co~r~ission for further study, report and reco,~nendation to Council, and with the understanding that the Board of Commissioners of the City of Roanoke Redevelopment and Housing Authority will receive a briefing in order to determine the true impact on the Lansdowne Housing Project as a result of the proposed rezoning. MFP:ra pc: Sincerely, ~dl/~t Mary F. Parker, CMC City Clerk Mr. Herbert D. McBride, Executive Director, Roanoke Redevelopment and Housing Authority, P. O. Box 8359, Roanoke, Virginia 24017 Dr. Wendell H. Butler, Chairman, Roanoke Redevelopment and Housing Authority, Board of Co~issioners, 2118 Andrews Road, N. W., Roanoke, Virginia 24017 Room456 Munlcip~lBuilding 215 Church A~ue SW Roanoke."~rg~nia240tl (703) 98t-254.1 Mr. Michael M. Waldvogel Mr. Michael K. Smeltzer June 14, 1989 Page 2 pc: Lightweight Block Company, Virginia 23261 Mr. Kenneth S. Bowling, et Virginia 24141 Mr. Bobby E. Almond, 620 Virginia 24017 Mr. Arthur B. Guilliams, Virginia 23226 Inc., P. O. Box 27211, Roanoke, al, Route 2, Box 333, Radford, 30th Street, N. W., Roanoke, 1627 Westhill Road, Richmond, N. W., Roanoke, Mr. Edgar Mullins, 2921 Shenandoah Avenue, Virginia 24017 Mr. Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert tterbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent/Secretary, City Planning Corr~ission Ms. Doris Layneo Office of Real Estate Valuation Roanoke City Planning Commission June 12, 1989 The Honorable Noel C. Taylor, and Members of '"'~- ,,l_y Council Roanoke, Virginia Mayor Dear Members of Council: Subject: Request from Bill and Ruby Laferty, represented by Michael K. Smeltzer, attorney, that property located at 502 30th Street, N.W., bearing Official Tax No. 2520114 be rezoned from LM, Light Manufacturing District to HM, Heavy Manufacturing District, such rezoning to be subject to certain conditions proffered by the petitioner. Background: Purpose of the rezoning is to conduct automobile recycling yard, including associated retail sale and storage facilities. an Petition to rezone was filed on April 7, 1989. Proffered conditions were: The property will be developed in substantial compliance with the concept plan subject to any changes required by the City during site plan review. The rezoned property shall be used only for the purpose of operating an automobile recycling yard thereon, including associated retail and storage activities. Ail activities with respect to the stripping of parts from au=omobiles and the storage and sale of used automobile P4x~n 355 Municipal Buiiding 215 Church Argue, SW R~anoke, Virginia 24011 (703) 981-2344 Members Page 2 June 12, of City Council 1989 parts will be conducted entirely within the buildings on the property. The exterior of the property will be utilized for storage of automobiles. After all usable parts are dismantled from the automobiles, the remaining portions thereof will be moved from the property as soon as practicable. The front portion of the property adjacent to 30th Street will be landscaped with shrubs and flowers so as to improve the appearance of the property. If the property is not used as an automobile recycling yard, with associated retail and storage activities within three (3) years from the date of final approval, the zoning shall revert to LM, Light Manufacturing District without further action by City Council. Ce wrecking, salvage, and recycling yards, including junk yards and automobile graveyards and associated retail sale and storage activities are permitted in the HM zone subject to the granting of a special exception by the Board of Zoning Appeals provided that: The use is not detrimental to adjacent uses. The use is not visible to public view from any collector or arterial street or road by virtue of its location on a hillside or location on a plateau below street level~ and the use is screen~ from view from adjacent properties and public streets. The use is entirely enclosed by a solid fence or wall at least eight (8) feet in height with access only through solid gates. Said fence or wall shall be at least twenty-five (25) feet from any street or road or adjoining property not in the same district. Said fence shall not be used for advertisement of the business of owner or operator. the Members of City Council Page 3 June 12, 1989 The contents of the use shall not be placed or deposited to a height greater than that of the fence or wall. Neighborhood is a mixture of residential, commercial, and industrial uses. Staff's primary concern with regard to this petition is the potentially adverse impact the proposed use may have on existing and future development in the area. The elevation of the site relative to Shenandoah Avenue and the adjacent parcel to the west of the area to be rezoned makes buffering the proposed stripping operation and automobile storage area difficult if not impossible. Roanoke Redevelopment and Housing Authority officials and City Economic Development staff have expressed concern regarding the impact the proposed use will have on the Shaffer's Crossing Community Development Project and the Lansdowne housing project as well as future development in the area. Plannin9 Commission public hearinq was held on May 3, 1989. Mr. Mike Smeltzer, attorney, appeared before the Commission to sun~arize the request for rezoning. Mr. Smeltzer noted that Mr. Mullins, the contract purchaser, wanted to continue to utilize the property in its present use and in addition he wanted to to store automobiles on the site so they could be stripped. Mr. Smeltzer noted that once all the usuable parts were stripped from the hulks, they would be removed from the property. He further stated that all work would be conducted entirely within the existing structures with the exception of outside storage. In response to concerns about outside storage of the automobiles, Mr. Smeltzer indicated they were proffering that they be removed within five working days. Plannin9 staff recommended denial of the requested rezoning. Staff expressed concern regarding the impact of the proposed use on existing and future development in the area. Staff also indicated that the existing LM zoning was more appropriate and compatible with existing land uses. Members of City Council Page 4 June 12, 1989 II. Issues: ae Zoning is presently LM. Zoning to the north, east and west is also LM. Zoning to the south across Shenandoah Avenue is HM. Existing land use in the area proposed for rezoning is primarily warehousing and sale of used automobile parts. Secondary land uses include a flea market and several fruit and vegetable stands. Adjacent land uses include an automobile junk yard to the north, a paint and body shop and the Lansdowne housing project to the east across 30th Street, and the Lightweight Concrete Block Company to the south across Shenandoah Avenue. The Shaffer's Crossing Redevelopment Area is located diagonally across Shenandoah Avenue. Utilities are not an issue. Although area experiences storm drainage problems, proposed use would generate minimal increase in run-off. Area is on City's priority list for future storm drainage improvements. III. Alternatives: Reco~,u,end approval of the requested rezoning. Zoning becomes HM. HM zone is intended to provide for uses which may have harmful affects on other districts (e.g., noise, odor, hazardous material, excessive dust, etc.). Land use becomes automobile recycling yard with associated retail and storage activities. 3. Utilities not an issue. Neighborhood could be at least partially screened by the proposed use although total screening may not be possible due to differences in elevations. 5. Comprehensive Plan would be followed. B. Recommend denial of the rezoning request. 1. Zoning remains LM. Members of City Council Page 5 June 12, 1989 Land use is unchanged. Area remains available for future light industrial development. Existing retail sales and storage for used automobile parts could continue. Utilities not an issue. Area is on City's priority list for future storm drainage improvements. 4. Neighborhood not affected. Comprehensive Plan could still be followed. IV. Recommendation: By a vote of 3-1 (Mr. Sowers voting against the motion, Messrs. Bradshaw and Price and Mrs. Goode absent), the Planning Commission recommended approval of the requested rezoning. The Commission felt that there was other property in the area zoned HM and that other concerns would be taken care of during site plan review and Board of Zoning Appeals approvals. Respectfully submitted, Michael M. Waldvogel, Chairman Roanoke City Planning Commission JRM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Comissioner/Zoning Administrator Attorney for the Petitioner. IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA IN RE: Rezoning of a tract of land lying at the northwesterly intersection of Shenandoah Avenue, NW, and 30th Street, N-W, being 502 30th Street, N-W, Official Tax Appraisal Number 2520114, from LM, Light Manufacturing District, to HM, Heavv. Manufacturing District, such rezonlng to be subject to certain conditions. AMENDED PROFFER ~O THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: 1. The Petitioners and Purchaser do hereby amend the conditions set forth in Paragraph 5(c) as contained in their Petition to Rezone the above property. 2. Paragraph 5(c), as amended, shall state as follows: All activities with respect to the stripping of parts from automobiles and the storage and sale of used automobile parts will be conducted entirely within the buildings on the Property. The exterior of the Property will be utilized for storage of automobiles. After all usable parts are dismantled from the automobiles, the remaining portions thereof will be moved from the Property within five (5) business days. 3. Except as amended herein, the Petition to Rezone and :he conditions set forth therein shall remain unchanged. Respectfully submitted this 3rd day of May, 1989. Respectfully submitted, Of Counsel ' U Michael K. Smeltzer, Esq. -2- IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA IN RE: Rezoning of a tract of land lying at the northwesterly intersection of Shenandoah Avenue, NW, and 30th Street, NW, being 502 30th Street, N-W, Official Tax Appraisal N~mber 2520114, from LM, Light Manufacturing District to HM, Heavy Manufacturing District, such rezoning to be subject to certain conditions. PETITION TO REZONE FO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE COUNCIL OF THE CITY OF ROANOKE: 1. The Petitioners, Bill Laferty and Ruby H. Laferty, are the owners of land in the City of Roanoke containing 4.205 acres, more or less, located at 502 30th Street, NW, No. 2520114 (the "Property"). The Property is currently zoned LM, Liqht Manufacturing District. A map of the Property to be rezoned is attached as Exhibit "A". A metes and bounds description of the Property is attached as Exhibit "B". 2. Edgar Mullins, owner of Mullins Used Auto Parts Warehouse (the "Purchaser"), has contracted to purchase the Property from the Petitioners subject to the rezoning thereof. 3. Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners and Purchaser request that the Property be rezoned from LM, Light Manufacturing District to HM, Heavy Manufacturing District, subject to certain conditions set forth below, for the purpose of conducting an automobile recycling yard thereon, including associated retail sale and storage activities. 4. The Petitioners and Purchaser believe the rezoning of the Property will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will be in the best interests of all concerned. 5. The Petitioners and Purchaser hereby proffer and agree that if the Property is rezoned as requested, that the rezoning will be subject to, and that the Petitioners will abide by, the following conditions: a. The Property will be developed in substantial compliance with the concept plan, a copy of which is attached to the Petition for Rezoninq as Exhibit "C", subject to any changes required by the City during site plan review. b. The rezoned Property shall be used only for the purpose, of operating an automobile recycling yard thereon, including associated retail and storage activities. c. All activities with respect to the stripping of parts from automobiles and the storage and sale of used automobile parts will be conducted entirely within the buildings on the Property. The exterior of the Property will be utilized for storage of automobiles. After all usable parts are dismantled from the automobiles, the -2- remaining portions thereof will be moved from the Property as soon as practicable. d. The front portion of the Property adjacent to 30th Street will be landscaped with shrubs and flowers so as to improve the appearance of the Property. e. If the Property is not used as an automobile recycling yard, with associated retail and storage activities within three (3) years from the date of final zoning approval, the zoning shall revert to LM, Light Manufacturing District, without further action by City Council. 6. Attached to Exhibit "D" are the names, addresses and :ax numbers of the owner or owners of all lots or property immediately adjacent to'or immediately across a street or road from the Property to be rezoned. 7. Upon rezoning, the Petitioners and Purchaser shall make application for a Special Exception Use from the Board of Zoning Appeals pursuant to the provisions of Section 36.1-271, Code of the City of Roanoke (1979), as amended. WH~.REFORE,. the Petitioners and Purchaser request that the above-described Property be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. -3- Respectfully submitted this ' day of , 1989. Ruby,/Lafert~ / / 2722 Rhodes Avenue, NE Roanoke, VA 24014 Edgar Mullins 2921 Shenandoah Avenue, NW Roanoke, VA 24017 Respectfully submitted, 105 Franklin Road, SW P.O. Box 720 Roanoke, VA 24004 (703) 982-4252 -4- E_~HI BIT "B" BEGINNING at an iron bolt at Corner No. 1 at the Northwest corner of 30th Street, N.W. (30 ft. wide) and Shenandoah Avenue, N.W. (60 ft. wide); thence along the Northerly side of Shenandoah Avenue, N.W., with a curved line to the left whose delta is 5" 04' 40", whose radius is 1967.82, whose tangent is 87.25 and whose chord is S. 85" 38' 40" W. 174.31 ft., the arc of 174.39 ft. to a concrete monument at Corner No. 2 at a point of tangent; thence S. 83" 06' 20" W. 303.51 ft. to an old iron pipe at Corner No. 3; thence leaving Shenandoah Avenue, N.W., and with the Easterly line of Valley Development Corporation property, N. 14" 30' E. 549.30 ft. to an old iron at Corner No. 4; thence with the Southerly line of the Estate of Mollie S. Engleman, S. 75" 01' 50" E. 380.50 ft. to an auto axle at Corner No. 5 on the Westerly side of 30th St., N.W.; thence with the same S. 14" 42' 10" W. 302.70 ft. to an iron pin at Corner No. 6; thence S. 27° 12' 50" E. 102.40 ft. to the place of BEGINNING, containing 4.205 acres, more or less. ' SHENANDOAH AVENUE S V rDO.4 1. THE USE ]ITI',~. BE CONSTRUCTED IN ACCO~CE ~ S~0N ~.I-2~ OF ~ CODE OF ~ C~ 0F ~0~ (19~). 2. ~ O~Y ~CE ~ SHO~ ~N. · C~ ~n A~MOB~ REZONING OF TAX PARCEL 2520114 FROM IA/ TO HM. ~'XHIBIT 'C° E.XHIBIT "D" Tax numbers, names and addresses of the owners of all property immediately adjacent to or immediately across the street from the property to be rezoned. Tax Number 2420501 Name City of Roanoke Redev- elopment and Housing Authority Address P.O. Box 6359 Roanoke, VA 24017 2510201 and 2510206 Lightweight Block, Co., P.O. Box 27211 Inc. Richmond, VA 23261 2520103 Kenneth S. Bowling and Route 2, Box 333 Others Radford, VA 24141 2520113 Bobby Edward Almond 620-30th Street, NW Roanoke, VA 24017 2410101 City of Roanoke Redev- elopment and Housing Authority P.O. Box 6359 Roanoke, VA 24017 2420601 Arthur Buford Guilliams 1827 Westhill Road Richmond, VA 23226 2420621 Edgar Mullins 2921 Shenandoah Avenue, NW Roanoke, VA 24017 IN TRE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE to amend $36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 252, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to cer- tain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from Light Manufacturing District, to HM, Heavy Manufacturing District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by $36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said appli- cation at its meeting on June 12, 1989, after due and timely notice thereof as required by $36.1-693, Code of the City of Roanoke (1979), in interest and citizens were for and against the proposed as amended, at which hearing all parties given an opportunity to be heard, both rezoning; and WHEREAS, this Council, after considering the aforesaid applica- tion, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the described property should be rezoned as herein provided. hereinafter THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that $36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 252 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a intersection of Shenandoah designated on Sheet No. 252 tract of land lying at the northwesterly Avenue, N. W., and 30th Street, N. W., of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 2520114 be, and is hereby rezoned from LM, Light Manufacturing District, to HM, Heavy Manufacturing District, subject to those conditions proffered by and set forth in the Petition to Rezone filed with the City Clerk on April 7, 1989, and the Amended Proffer filed with the City Clerk on May 11, 1989, and that Sheet No. 252 of the Zone Map be changed in this respect. ATTEST: City Clerk. CI~ OF' I~OANOKI~. VA. June 12, 1989 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Local Tax Revenue In 1978 I was asked to provide a revenue estimate, with the facts we had available at that time, on how much local taxes would be generated should a new mall be built near the Airport. At that time I estimated that we would receive $2,924,500 after the Mall had been opened for three years. We have just completed an indepth study of local taxes generated from the Valley View Mall development. From all records available to us, the following local taxes are coming directly from the 126 different merchants currently at Valley View Mall. Real Estate Tax Personal Property Tax Business & Occupational Licenses Meals Tax Utility Tax: Electric Telephone: Local Tax Surcharge 911 Gas Water Admissions Tax Sales Tax (Local 1% option) $101,000 28,536 4,210 1,606 8,216 5,000 $1,000,705 218,860 319,205 448,000 148,568 60,631 1,468~040 Total Local Taxes $3,664,009 Honorable Mayor and Members of City Council Page 2 June 12, 1989 In addition, we project that generated $5,138,140 in Sales Tax receipts Virginia. This report is strictly for no action is required. the development has for the Commonwealth of informational purposes and JMS:dp cc: W. Robert Herbert Wilburn C. Dibling, Jr. rector C)f~ce of the C,~y June 14, 1989 File #27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 29~06 approving issuance of Change Order No. 2 to the City's contract with Mattern & Craig, Consulting Engineers, in an amount not to exceed $35,700.00, for services performed in connection with the Williamson Road Storm Drain and Sanitary Sewer Projects, which Ordinance No. 29606 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Ertc o pc: Mr. Stewart W. Hubbell, Mattern & Craig, Consulting Engineers, 701 First Street, So W., Roanoke, Virginia 24016 ~r. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Room456 Municil:~Building 2'~S Church Avenue SW Roonoke ~rg~nia24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1989. No. 29606. VIRGINIA, AN ORDINANCE approving the City Manager's issuance of Change Order No. 2 to the City's contract with Mattern & Craig, Consulting Engineers, for services performed in connection with the Williamson Road Storm Drain and Sanitary Sewer Projects; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 2 to the City's con- tract with Mattern & Craig, Consulting Engineers, dated August 19, 1988, in order to provide for additional services to be performed in connec- tion with the above-referenced projects. 2. Such Change Order shall provide for the services set forth in the attachment to the City Manager's report to Council dated June 12, 1989, and the cost of those additional services shall not exceed $35,700.00. 3. In order to provide for the usual daily operation of the muni- cipal government, an emergency is deemed to ezist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. C'~ce of ,'ne Ot~ Cler~ June 14, 1989 File #27-60 lit. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: f am attaching copy of Ordinance No. 29605 amending and reor- daining certain sections of the 1958-89 Capital Fund Appropriations, providing for the transfer of $35,700.00 from Public Improvement ~onds Series 1955, Storm Drain Account, to Williamson Road Storm Drain Engineering Services Account, in con- nection with approval of Change Order No. 2 to the contract with Mattern and Craig, Consulting Engineers, for engineering services in connection with the Williamson Road Storm Drain Project, which Ordinance No. 29605 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Sincerely, / Mary F. Parker, C~C City Clerk MFP:ra Enco pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Room 456 Municipol Building 215 Church Avenue SW Ro<~noke V)rg~nia 240tt (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of 3une, 1989. No. 29605. AN ORDINANCE tO amend and reordain certain sections the 1988-89 Capital Fund Appropriations, and providing for emergency. WHEREAS, for of Government of exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of Appropriations, be, and the same reordained to read as follows, the usual daily operation of the Municipal the City of Roanoke, an emergency is declared to the Council of the City of the 1988-89 Capital Fund are hereby, amended and in part: Appropriations Sanitation Williamson Road Storm Drain Eng. Services (1) ...... Capital Improvement Reserve Public Improvement Bonds - Series 1988 (2) ......... 1) Appr. of Bonds 2) Storm Drains (008-052-9551-9001) $ 35,700 (008-052-9603-9176) (35,700) 7,096,694 740,100 6,395,293 5,921,148 BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: City Clerk. CiT~i .... Roanoke, Virginia June 12, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Engineering Services Contract Williamson Road Storm Drain Change Order No. 2 I. Background: A. Williamson Road Storm Drain Study was awarded to Mattern & Craig, P.C. on July 25, 1981. B. Study report was finalized in September 1982. C. Engineering design agreement for the study area Phase I was awarded to Mattern & Craig, P.C. on February 28, 1983. Engineering design agreement for the study area Phase II was awarded to Mattern & Craig, P.C. on August 12, 1985 in the amount not to exceed $753~300.00. E. Eight (8) projects have been constructed or are under construction. Design is complete on the three (3) remaining projects. These remaining projects are scheduled to be bid in June, July and August, 1989. Go Change Order No. 1, dated December 11, 1986, added a charge rate to the contract for Computer Assisted Design and Drafting (CADD). No increase in the contract amount was required by the Change Order. II. Current situation: Ao City Council needs to review and approve Change Order No. 2 to the contract with Mattern and Craig, P.C. Consulting Engineers in the amount of $35~700.00 (see attached letter). Page 2 Scope of consultant contract provided for payments to Mattern and Craig based upon actual time spent on the work. As the project developed better ideas were put forward that saved money and enhanced the effectiveness of the system. Cost savings were realized during the design and construction pha- ses; but the new ideas required some redesign that resulted in increased cost for engineering services. These have been more than offset by construction savings as follows: Pro~ect encountered very little rock excavation in the early stages. As the project moved to the westerly side of Williamson Road, observations indicated increased rock excavation. The fear that the bidders would interpret these visual sightings in the most conser- vative (expensive) manner, it was determined borings would put their minds at rest and permit them to give lower bids based on good information. It worked, as rock excavation prices turned out to be very reasonable. 2o Design of a second retention basin was felt to be wise when the projected cost of the property for the one designed exceeded $500~000.00. The second design, including a needed bridge, put the site on property that we were able to acquire for $145,000.00 and whose com- bined property acquisition and construction cost was well below the projected cost for the first design. o Addin8 sanitary sewer service into areas not previously served permitted the City to provide this service at greatly reduced costs due to combining it with the storm drain work. We understand that the citizens in the areas to be served are anxiously waiting to hook on; thus guaranteeing quick recovery of investment. Breakin8 the overall project into eleven (11) contracts rather than the originally anticipated eight (8) permits us to keep competition at a high level thus ensuring lower unit bid prices. Larger projects tend to exclude small contractors from the competition. Addition of compaction control for the retention pond to the engineering contract permits the designer to have better control of what is installed and to be able to better analyze any potential cost savings above what we already are realizing. Addition of tunnelin~ to the Ravenwood section of the project as an alternative permits the City to provide service through that 30 foot deep section at the most economical cost by putting both open cut and tunneling to the pressure of the bidding process. Page 3 III. Issues: A. Cost B. Timing C. Funding IV. Alternatives: A. Approve Change Order No. 2 to the contract with Mattern & Craig, P.C. in the amount of $35~700.00. 1. Cost has been reviewed and is considered reasonable and justified. 2. Timing for keeping construction of remaining project on established schedule is met. 3. Funding is available in the Public Improvement Bonds - Series 1988, Storm Drains Account No. 008-052-9603-9176. B. Do not approve Change Order No. 2. 1. Cost would not be an issue if the remaining projects were not constructed. 2. Timin~ for keeping projects on schedule would be jeopar- dized. 3. Funds would remain in Storm Drain Account. V. Recommendation is that City Council approve Alternative "A". A. Approve Change Order No. 2 in the amount of $35~700.00 to the contract with Mattern & Craig, P.C. B. Authorize the Director of Finance to transfer $35~700.00 from Public Improvement Bonds - Series 1988, Storm Drains Account No. 008-052-9603-9176 to Williamson Road Storm Drain Engineering Services Account No. 008-052-9551-9001. Respectfully submitted, W. Robert Herbert City Manager WRH/JGB/mm Page 4 Attachment: cc: City Attorney Director of Finance Director of Public Works City Engineer Construction Cost Technician Mattern & Craig CONSULTING ENGINEERS · SURVEYORS J Wayne Craig Stewart W Hubbell Sam H McGhee, Gene R Cress Edwin K Mattern, Jr !949 1982 May 24, 1989 Mr. Earl Sturgill City of Roanoke Room 350- Engineering 215 W. Church Avenue Roanoke, Virginia 24011 RE: Williamson Road Storm Drain Phase 2 Commission No. 577 Dear Earl: As you are aware, we have invoiced the City one hundred percent for this project, yet the project still has work to be done to complete it. We had hoped it would not run over, but a number of items have been added to the project that were not in the scope of work. These include: 1. Auger borings for location of rock surface - $9,344.90. 2. Design of a second retention basin due to relocation by the City due to high land costs. 3. Additional geotechnical report for second retention basin design $12,822.43. o Additional subdivision plat and easements for second retention basin, and highway department and APCO review of plans on new basin. 5. Bridge over Lick Run for access to second retention basin. Phase 2-Contracts IA,B & C, design of sanitary sewer in areas not presently sewered by City plus additional field survey for this design. o Breaking project into ll construction contracts (3 more than specified in the contract) and administering the additional projects. 701FIRST~REET, S.W.,ROANOKE, VIRGINIA240t6,[703)345-9342 FAX[703)34,.5-7691 Mr. Earl Sturgill Page 2 May 24, 1989 8. The time of the contract is going to run about 18 months longer than anticipated. The addition of all these items has used up the fee, and a change order to increase our contract amount will be required for us to complete the project in accordance with the contract. By the schedule established by Charlie Huffine, the last project will be advertised in July 1989 with bids taken in August 1989, and project start in October 1989. It would then be complete in November 1990. The project funds were expended in February 1989. Therefore construction site visits will be required for 21 months. We estimate these to cost $600 per month. There are seven sets of record drawings to be prepared. We estimate the cost of each set of these to average $920. Finally, Charlie requested we modify Contract IA documents to add tunneling the Ravenwood Street portion of the job, due to the potentSally significant savings in construction costs. This would be a change to a previously approved set of drawings. We estimate this change will cost $1,200. The total of these three items is: Site Visits 21 X $600 $12,600 Record drawings 7 X $920 6,440 Contract IA revision 1,200 $20,240 $ 2,260 Engineering Services Professional Fee SUBTOTAL $22,500 Compaction control on Phase 2 Contract IA retention basin by Geotechnics, Inc. (See attached letter) 12,000 Multiplier (O.1) for outside consultants 1,200 Requested Change Order Amount $35,700 Mr. Earl Sturgill Page 3 May 24, 1989 We would invoice the City, under the terms of the contract, for the time actually spent. Therefore, the $35,700 is a not-to-exceed figure. If you have any questions or need additional information, please call me, Very truly yours, Mattern & Craig Stewart W. Hubbell SWH/dd Telephone (703) 344-4569 City Engineer Room 350 - Municipal Building 215 Church Avenue S.W. Roanoke, Virginia ~ICS, INC.  3,~I Walnut Avenue 19 May 1989 (~,~, ' fo..Virginia24179 2 2 89 OFFICE OF CITy ENGI ROANOKE, VA 240~N~ZEER Attention, Mr. Charles M. Huffine City Engineer Re, Compaction Control Williamson Road Storm Drain Phase 2 Quad 1 West Retention Basin Roanoke, Virginia Geotechnics No. 1653 e Gentlemen, In accordance with the request of Mr. Stew Hubbell (Mattern and Craig), we submit herewith our proposal for compaction control on the above identified project. The proposed work includes examination of the exposed ground surface prior to filling; compaction control for the earth embankment, clay liner and "dental" work in the bottom of the excavation; and related laboratory testing. It is also anticipated that some work or input by Geotechnics will be required for the drainage system and membrane liner. The work will performed as described in our earlier Subsurface Investigation Report (Commission No. 1653, dated the 17th of February 1988) and denoted on the Plans and Specifications. Geotechnics work will be performed on a time basis at the following rates~ 1. Soils Engineer or Engineering Geologist $43.75/hr. (with Troxler Nuclear Gauge) 2. Laboratory Testing a. Standard Proctor $100.O0/ea. -1- b. Soil Classification $80.O0/ea. It is difficult to accurately estimate the total cost, since the time required will be largely dependent on the contractor's methods and equipment. For budgetary purposes, we have estimated the cost to range between about $10,000.00 and $15,000.00. We trust this information is satisfactory for your purposes and look forward to working with you on this project. Very truly yours, Geotechnics, Inc. o n R. Cutrl~ht, P.E. JRC/w -2- Office of ~',e C~ Cle,l~ June 14, 1989 File ~14~-208 Afr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. llerbert: I am attaching copy of Ordinance No. 29607 approving a Change Order to the contract with Olver, Inc., for landfill site analy- sis, in the amount of $15,794.55, upon certain ter~s and con- ditions, which Ordinance No. 29607 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12 1989. Sincerely, Mary F. Parker, City Clerk CMC MFP:ra pc: Dr. John D. Olver, P.E., Olver, Inc., 1116 South Main Street, Blacksburg, Virginia 24060 Mr. John H. Parrott, Chairman, Roanoke Valley Regional Solid Waste Management Board, P. O. Box 12312 Roanoke, Virginia 24024 ' Mr. Kit B. Kiser, Director of Utilities and Operations Room 456 Municipal Building 215 C'~urch Avenue SW Roanoke Virginia 24011 (703) 981-2541 IN TRE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12thday of June, 1989. No. 29607. AN ORDINANCE approving a Change Order to the contract with Olver, Inc., for landfill site analysis, upon certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Change Order to the contract with Olver, Inc., assigned to Roanoke County for landfill site analysis in the amount of $15,794.55, as more particularly set forth in the City Manager's report to this Council dated June 12, 1989, is hereby approved and the City Manager and City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, any necessary appropriate documentation evidencing such approval. 2. In order to provide for the usual daily operation of the municipal ordinance government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia June 12, 1989 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Approval of Change Order to Assignment Contract with Olver, Inc. for Landfill Site Analysis I. Background Assignment Contract authorized by City Council, Roanoke County, Town of Vinton, The Roanoke Valley Regional Solid Waste Management Board and Olver, Inc. requires that all change orders in excess of $10,000 be approved by the Landfill Board and all political jurisdictions prior to authorizing payment. Landfill Board previously informally concurred in a report by Roanoke County to have Olver, Inc. conduct preliminary site evaluation on a sixth site, known as site #44. Co Time being of the essence and anticipating the cost to be less than $10,000, the consultant was notified to proceed. D. Actual amount of ChanKe Order request is $15,794.55. Landfill Board approved request on May 10, 1989, per the attached letter from the Chairman. II. Issue A. Approval required B. Cost to City C. Reasonableness of Change Order amount III. Alternatives mo Council approve issuance of a ChanKe Order by Roanoke County in an amount not to exceed $15,794.55 to Olver, Inc. for site evaluation of site number 44. 1. Approval required will be granted. Cost to City is zero, however, indirectly all users of the landfill support the incurred cost through tipping fees. Reasonableness of Chan~e Order amount has been verified. Council refrain from approvin~ the requested Change Order. 1. Approval required will not be granted. 2. Cost to Cit~ is zero. Reasonableness of Chan~e Order amount is a moot issue. IV. Recommendation: Council approve issuance of the Change Order in accordance with Alternative "A". Respectfully submitted, W. Robert Herbert City Manager WRH/KBK/hw cc: Mr. John H. Parrott, Chairman, Roanoke Valley Regional Solid Waste Management Board City Attorney Director of Finance Landfill Manager May 12, 1989 Mr. W. Robert Herbert, City Manager City of Roanoke Municipal Building, Room 364 215 Church Avenue, SW Roanoke, VA 24011 R( NOKE ¥4LLEIf sol' I POST OFFICE BOX 12312 ROANOKE, VIRGINIA 24024 703 981-9331 Dear Bob: As part of the landfill siting work being performed by Olver, Inc., Roanoke County requested that the scope of work be expanded to include the investigation of a sixth potential landfill site. This site evaluation was Site 44 in the Red Hill section. This additional work was discussed with the Landfill Board prior to commencement of the site review and now has been completed. Section 5 of the assignment agreement requires approval by the Landfill Board and each Political Subdivision for any change orders exceeding $10,000.00. The total cost of this change order is $15,794.55 a copy of which is attached. The Landfill Board approved this change order during its May 10, 1989 Board Meeting. This chanae order is being transmitted to the City of Roanoke for review and ~pproval. Please contact me if you have any questions. Respectfully, "i Jo~n H. Parrott, Chairman JHP:dtc Attachment CHANGE ORDER NUMBER ~ DATE, I - ~ 7-89 ~JECT, Phase I - Landfill Siting - Part "A" Application Submittal CONTRACTOR~ Olver Incorporated DESCRIPTION AND REASON FOR CHANGE QUANTITY UNIT PRICE TOTAl. ITEM PRICE Evaluate additional site (44) for Not to Excee~ Part "A" Application. Perform all work $t5,794.55 as listed in Sections ~.2.1.1! through [.2.2. ]9 of contract Approved by Roanoke Valley Regional Solid Waste Management Board in Executive Session APPROVED, A$~1:. COUNTY AOMINISTRAT~R COMMUNITY SERVICES & DEVELOPMENT DII~ECTOR' PRO.CT ENGINE;:*Rt IN$1~CTO~ ~ONTRACTOR~ - Or, ce o~rhe C~Cle~ June I4, 198g Fi le #183 Construction Services of Roanoke, 3812 9unker Hill Drive, S. W. Roanoke, Virginia 24018 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29608 accepting your bid for repair and renovation of the Signals and Alarms area of the Public Works Service Center, in the total amount of $16,286.00, upon certain terms and conditions, which Ordinance No. 29608 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. Mr. W. Robert Herbert, City Manager William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. William M. Mullins, Manager, Signals and Alarms Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services bis. Dolores C. Daniels, Citizens' Request for Service Room 456 Municipal Builcting 215 Onurch Avenue SW Roanoke ~rg~nia 24~11 (703) 98t-2541 Of'rice of the Ci~ Cierk June 14, 1989 File #183 Forest Hill Associates, Inc. 1101Montrose Avenue, S. E. Roanoke, Virginia 24013 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29608 accepting the bid of Construction Services of Roanoke, Inc., for repair and renovation of the Signals and Alarms area of the Public Works Service Center, in the total amount of $16,286.00, upon certain terms and conditions, which Ordinance No. 29608 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. On behalf of the Mayor and Members of City Council, I would li~e to express appreciation for submitting your bid on the above- described project. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eric, Room456 Municip~lBuilclincj 215CJnurchAve~ue SW Roanoke Virginia24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1989. No. 29608. VIRGINIA, AN ORDINANCE accepting the bid of Construction Services of Roanoke, Incorporated, for repair and renovation of the Signals and Alarms area of the Public Works Center, upon certain terms and con- ditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Construction Services of Roanoke, Incorporated, made to the City in the total amount of $16,286.00 for repair and renovation of the Signals and Alarms area of the Public Works Center, such bid being in full compliance with the City's plans and specifica- tions made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council, execution of such contract to be subject to approval of the appropriate sup- porting documents. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. [ I ~ ~Roanoke, Virginia June 12, 1989 -,:, Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Public Works Service Center Signals and Alarms Department Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. WRH/LBC/mm Attachment: cc: Bid Committee Report City Attorney Director of Finance Director of Public Works Citizens' Request for Service Manager, General Services Manager, Signals and Alarms City Engineer Construction Cost Technician Respectfully submitted, W. Robert Herbert City Manager Roanoke, Virginia June 12, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Public Works Service Center Signals and Alarms Department Roanoke, Virginia I. Background: ao General Services, on May 27, 1989, at 4:00 p.m., publicly opened and read aloud all bids received after due and proper advertisement relating to work at the Public Works Service Center to be performed in the Signals and Alarms Department. Two (2) bids were received with Construction Services of Roanoke, Incorporated submitting the low bid in the amount of $16,286.00 and 90 consecutive calendar days project construc- tion time. Bid tabulation is attached. C. Signal Shop originally was laid out and area established for conditions and needed work area at that time. Do Project consists of improving an old enclosure of the storage shed on west side of the Service Center to create office space for Traffic Signal Supervisors so as to increase the area available for traffic signal controller repair. II. Current Situation: Traffic Signal controller repair area needs have grown to where the present space is insufficient to allow the repair, observation, and modifications in an efficient manner. Supervisor's Office space requirements have also increased due to additional files, diagrams of intersections, and information as a whole, required. C. Overall effect these changes will allow: 1. Double the area of controller repair room. 2. Double the office area. Page 2 III. Issues in order of importance are: A. Compliance of the bidders with the requirements of the Contract Documents. B. Amount of the low bid. C. Fundin~ of the project. D. Time of completion. IV. Alternatives are: Accept the lowest responsible bid as submitted by Construction Services of Roanoke, Incorporated in the amount of $16~286.00 and (90) consecutive calendar days for the Alterations and Additions to the Signals and Alarms Department at the Public Works Service Center. 1. Compliance of the bidders with the requirements of the Contract Documents was met. 2. Amount of the low bid is acceptable. 3. Fundin~ of the project is in Building Maintenance Account No. 001-052-4330-3056. Time of completion of 90 consecutive calendar days is acceptable. B. Reject the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the Contract Documents would not be an issue. 2. Amount of the low bid would probably increase if re-bid at a later date. 3. Fundin~ would not be encumbered at this time. 4. Time of completion would be extended. Page 3 V. Recommendation is that City Council take the following action: mo Accept the lowest responsible bid as submitted by Construction Services of Roanoke, Incorporated in the amount of $16~286.00 and (90) consecutive calendar days for the Alterations and Additions to the Signals and Alarms Department at the Public Works Service Center. Bo Authorize the City Manager to enter into a contractual agreement with Construcion Services of Roanoke, Incorporated for the Alterations and Additions to the Signals and Alarms Department at the Public Works Service Center in accordance with the specifications as prepared by the City Engineer's Office in the amount of $16~286.00 and 90 consecutive calen- dar days. Respectfully submitted, William F. Clark WFC/LBC/mm Attachment: CC: Charles M. Huffine, P.~~ D. D. Roupe x Tabulation of Bids City Manager City Attorney Director of Finance Citizens' Request for Service Manager, Signals & Alarms Construction Cost Technician TABULATION OF BIDS ALTERATIONS AND ADDITIONS PUBLIC WORKS SERVICE CENTER SIGNALS AND ALARMS DEPARTMENT 1802 COURTLAND AVENUE, N.E. ROANOKE, VIRGINIA Bids opened by General Services on May 19, 1989 at 4:00 p.m. BIDDER LUMP SUM Construction Services of Roanoke, Incorporated $16,286.00 Forest Hill Associates, Inc. $16,369.00 Time of construction is 90 consecutive calendar days. William F. Clark D. D. Roupe Office of City Engineer Roanoke, Virginia June 12, 1989 Or,ce of the Ci~' Clem REVISED July 10, 1989 Fi le #246 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of revised Ordinance No. 29609 authorizing execution of an agreement by and between the City, the Governor's Employment and Training Consortium, and the Fifth District Employment and Training Consortium's Private Industry Council, relating to the respective responsibilities and liabilities of the parties thereto with regard to implementation of certain programs afforded under Title II of the Federal Job Training Partnership Act. Ordinance No. 29609 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. Paul J. Woo, Chairman, Fifth District Employment and Training Consortium's Private Industry Council, Po O. 5ox 13367, Roanoke, Virginia 24033 Dr. Charles Price, Executive Director, Governor's Employment and Training Department, Corrrnonwealth Building, 4615 West Broad Street, Third Floor, Richmond, Virginia 23230 Mr. James D. Ritchiej Director, Human Resources Ms. Carolyn R. Barrett, Administrator, 425 West Campbell Avenue, Roanoke, Virginia 24016 Room 456 Municipal Building 2'~5 C~urch Av~uer SW Roanoke, ',4rg~nia 24.01 t (703) 981-2541 Office of the C!t¥Cle~k June 14, 1989 File #246 ,~{r. W. Robert Herbert City Manager Roanoke, Virginia Dear ~Ir. Herbert: I am attaching copy of Ordinance No. 29609 authorizing execution of an agreement by and between the City, the Governor's Employment and Training Department, the Fifth District Employment and Training Consortium, and the Fifth District Employment and Training Consortium's Private Indust.y Council, .elating to the respective responsibilities and liabilities of the parties thereto with regard to implementation of certain programs afforded under Title II of the Federal Job Training Partnership Act, which Ordinance No. 29609 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, .Tune 12, 1989. Sincerely, ~ary F. Parker, City Cle.k C~,fC MFP:ra Eno. pc: Mr. Paul J. Woo, Chairman, Fifth District Employment and Training Consortium's Private Industry Council, P. 0. 13367, Roanoke, Virginia 24033 Dr. Charles Price, Executive Director, Governor's Employment and Training Department, Commonwealth Building, 4615 West ~.oad Street, Third Floor, Richmond, Virginia 23230 Mr. James D. Ritchie, Director, ~uman Resources Ms. Carolyn H. Barrett, Administrator, Fifth District Employment and Training Consortium, 425 West Campbell Avenue, Roanoke, Virginia 24016 Room 456 Municipoi Building 21'5 C'Jhurch Avenue SW Roanoke Virg,nia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of June, 1989. No. 29609. AN ORDINANCE authorizing the execution of an agreement by and between the City, the Governor's Employment and Training Depart- ment, the Fifth District Employment and Training Consortium, and the Fifth District Employment and Training Consortium's Industry Council; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is authorized to execute an agreement dated July 1, 1989, by and between the City, the Governor's Employment and Training Department, the Fifth District Employment and Training Consortium, and the Fifth District Employment and Training Consortium's Private Industry Council which agreement relates to the respective responsibilities and liabilities of the parties thereto with regard to the implementation of certain programs afforded under Title II of the Federal Job Training Partnership Act, such agreement to be in such form as set forth in the City Manager's report of July 12, 1989; such agreement to be approved as to form by the City Attorney prior to its execu- tion. 2. In order to provide for the usual daily operation of the municipal ordinance government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. June 12, 1989 Roanoke, Virginia Honorable Mayor and City Council Roanoke, Virginia Members of Council: Subject: Service Delivery Area Agreement Between the Fifth Dis- trict Employment and Training Consortium and the Gover- nor's Employment and Training Department for Program Year July 1, 1989 to June 30, 1990. I. BACKGROUND The City of Roanoke has been designated as the grant recipient of funds under the Job Training Partnership Act. By agreement of the localities in the District, the City of Roanoke acts as of all Consortium funds. Fifth Planning fiscal depository The Fifth Planning District has been designated as a service delivery area, by the Governor of Virginia. II. CURRENT SITUATION The Governor's Employment and Training Department re- quires that the attached Agreement be executed by the Policy Board of the Fifth District Employment and Training Consortium, the Private Industry Council and the City, as the depository of the funds. Bo The Agreement primarily clarifies the roles, responsi- bilities, and liability of the Policy Board, the Private Industry Council, and the grant recipient (City of Roanoke). C. Before the City can enter into this Agreement, authority must be obtained from City Council. City Council is requested to authorize the City Manager to sign the Agreement. City Council Report June 12, 1989 Page 2 III. ISSUES A. Legal Requirements B. Liability IV. ALTERNATIVES Vo A. City Council authorize the City Manager to sign the Agreement. Legal Requirements - The Agreement meets the re- quzrements of the Job Training Partnership Act. Liability - Any liability rests with the Policy Board, which is made up of representatives in the Fifth Planning District; however, the City is liable for the proper deposit of these funds. B. .City Council not authorize the City Manager to sign the Agreement. 1. Legal Requirements - The legal requirements of the Job Training Partnership Act would not be met. Liability - Funds will probably not continue to come to this area, and liability would not be an issue. RECOMMENDATION A. City Council authorize the City Manager to sign the Agreement, Alternative A~ for Program Year 1989 - 1990. Respectfully submitted, W. Robert Herbert City Manager JTPA #90-113-3 THIS AGRFiF~glXEF made July 1, 1989, bv add be~.~en the Governor's Employment and Training Depa/-tment (the "~1~"), and the Fifth District Employment and Training Consorti~a, the Fifth District F2nployment and Training Consortium's Private Industry Council, (a cu~,~ttee), and the City of Roanoke, Virginia, (the "Second Parties"), WITNES~b'i'H: WHEREAS, the ~'l'u is charged with the responsibility to administer the C~uonwealth of Virginia's participation in the Job Training Partnership Act (JTPA) for the purpose of programs afforded under Title II thereof; and, WHERF_AS, the Fifth District Employment and Training Consortium's Private Industry Council has been constituted as the Private Industry Council for Service Delivery Area Number Three, and the Fifth Dis- trict Employment and Training Consortium, and the City of Roanoke have been designated as the Administrative Entity, and the Grant Recipient, respectively, for the said service deliverv area; and, WHERF3%9, a Job Training Plan has been prepared for the said service delivery area for the two program years cx~,~ncing on July 1, 1988, and ending on June 30, 1990, and reviewed and approved all in accordance with the applicable provisions of the ~]TPA; and, ~{~REAS, it is necessary to make provision for funding the said Job Training Plan. NOW 77~EBO.~E, for and in consideration of the mutual covenants hereinafter set forth, t_he (ih'lo and the Second Parties acrree as follows: 1. Fromm funds made available to the Governor of Virginia by the U.S. Department of Labor pursuant to Sections 201 and 251 of the ,;TPA, fnmnds shall be allotted to the said service delivery area in accordance with the provisions of Section 202 of the JTPA and delivered to the Grant Recipient by the ~'l'u periodically and by such mode as is determined and selected by the GE'I'D. 2. Funds allocated to the said service delivery area and delivered to the Grant Recipient shall be expended by the Second Parties to implement and carry_ out the said Job Training Plan in accordance with the terms thereof as now approved or as e_he s~e may hereafter be modified and approved in accordance with the terms of the Jrl'PA for the program year cc~Ll,~ncing on July 1, 1989, and ending on June 30, 1990. 3. THIS AGREFiMENT IS MADE SUBJEC~f TO T5~ AVA/LABILITY OF THE SA/D FUNDS AND THE. ALI/DCATION THEREOF TO THIS AGREFk4ENT BY THE ~E'±D. The GA'~3 shall exert its best efforts to provide the Second Parties with timely advice of changes in funding levels produced at the federal level or required by circumstances affecting within State allocations pursuant to Section 202 of the dTPA. 4. The Fifth District Employment and Training Consortium, (Administrative Entity) and the Ciqv of Roanoke, (Grant Recipient) , a_crree, respectively as second parties, to receive, administer, disburse and acco~lnt for the said funds and such property as may be acquired therewith or otherwise be placed under their control pursuant to the terms of the JTPA or direction of the U.S. Department of Labor. --2-- The Fifth District F~nployment and Trsining Consortium in conjunction with the Private Industry Council and the Grant Recipient a~ree to implement and carry out the said approved Job Training Plan audi to perform the related duties imposed upon them by the JTPA, in accor- dance therewith and the regulations of the U.S. Department of Labor and the t~'l'D, as the same may presently exist or hereafter be enlarged or abridged during the period of this Agreement. 5. In pursuance of an agreement between the U.S. Secretary of Labor and the Governor of Virginia, the ~'±u reserves the right to interpret the requir~me_nts of the JTPA and all implementing regula- tions, consistent with the terms thereof, which by this Agreem~_nt are applicable to the Contractor. Such interpretations shall be speci- fically identified as "JTPA Interpretations" and shall be issued in accordance with the internal policy of the t~l'o. The Second Parties shall apply and abide by interpretations heretofore issued as well as all such interpretations issued during the term of this Agreement. The G~'l'o shall review these or any subsequent JTPA Interpretation upon its own motion or the request of the Second Parties and the Second Parties shall have such further recourse if they be aggrieved thereJ~y to review under the grievance procedure mandated by the JTPA . 6. The um'l'p recognizes the right of the Second Parties to this Agreement to make provision ar~ng or between then~selves for division of duties and tasks requisite for the proper performance and adminis- tration of this Agreement subject to the provisions of the O'±'~A and -3- implementing regulations and ~e terms of that ac~re~m~nt specified in Section 103 (b) ~1) of the JTPA. The Second Parties agree that they shall not, bv act of cc~anission or ~,,~ission, do or fail to do any act in relation to each other which ~uld hinder, frustrate or delay the performance of this Agreeraent or any act or duty r~quired hereby. Should the agree~r~nt r~myu, ired by Section 103 lb) (1) of the OT~A, or any subsidiary agreement made among or between the Second Parties be terminated, or there be a claim made of default thereon by any Second Party, then the Chairman of the Policy Board, or his desiqnee, shall give written prc~pt notice of the particulars to the Executive Director of the G~'i'D. In such ev~mt, the ~'1'~ shall have the right to withhold further funding under ~-his Agreement or terminate this Agree~nent as to any Second Party upon such notice as may be reasonable under the circumstances, not in lieu of but in addition to any other remedy available under law if such action be deemed reasonably neces- sary by the t~'±D to carry_ out its duty under the JTPA and the laws of the C~monwealth of Virginia. 7. The performance of the Second Parties hereunder shall, for the purpose of Section 106 of the OTFA, be gauged by those performance standards established by the Secretary of Labor pursuant to Section 106 of the JTPA as the same may be~ v~ried by the Governor, for the period of this Agreement. 8. This Agreement shall not be assignable, in whole or part, by any Second Party without the written consent of the ~'lu; provided, however, that contractors may be engaged by the Second Parties to provide services or programs to eligible OTFA participants for which provision is made in the said Job Training Plan. In the exercise of the discretion afforded by this provision, the Second Parties shall -4- adhere to the standards set forth in Section ]64(e) (2) of the JTPA. Whenever the word "contrachor" appears in the succeeding provisions of this Agreement, the same shall mean such contractors as are permitted by the terms of this paragi-aph 8. Any such contract, and any subcontract if the same be permitted by the Second Parties, shall be conditioned to secure the benefits of the succeeding provisions to Second Pai~ties and the 9. The Second Parties shall give the GE'i'D timely notification of the possibility of disallov~d costs incurred in their administra- tion of this Agreement or by their contractors and use prc~ot and efficient debt collection procedures to obtain cash repavmemt of disall~ved costs. The Second Parties shall not foreqo debt collection procedures without the ~xpress written approval of the ~'l'p. In appropriate cases, the ~'lu shall petition the Secretary of Ix3bor to: First: Forgive those costs, if possible; if not to: Second: Accept repa_l~nent of those costs in other than cash reJJnburse- ment. Nothing in this provision, however, shall be const~-ued to limit or preclude the pursuit of r~edies, either legal or administrative, by the ~'l'p or the Second Parties. 10. Neither the Governor nor the Ca~,,~n~alth of Virginia assumes liability by virtue of this Agree~nent for any costs incurred above the amounts provided pursuant to this Aqreement or for costs incurred by second parties or their contractors which are determined to be unallowable. Any such costs shall be_ at the sole risk of the Second Parties or their contractors. The foregoing provisions of this paragraph are not intended to preclude, and shall not be deemed to -5- preclude the Second Part~ies or their contractors frc~ asserting any defense which may be_ asserted by the~ hereafter. 11. The Second Parties agree to give the GA'II) prompt notice in writing of any action or suit filed or any claim otherwise made against the Second Parties or their contractors of which they have been notified. 12. The ~'i'D, the Secretary~ of Labor, the C~,~t-roller C~-neral of the United States, or any of its or their representatives shall have access to work and training sites and to any books, doctmmnts, papers, and records of the Second Parties and their contractors provided or made in the performance of this Agreement, for the purpose of moni- toring, making surveys, audits, examinations, excerpts and transcripts. 13. No waiver or modification of the terms of this Agreement, including, without limitation, this provision, shall be valid unless in writing and duly executed by the party to be bound thereby. 14. In addition to termination in accordance with the provisions of paragraph 6, hereof, as well as in addition to termination resulting fr~m the non-availability of funds as contemplated by Paragraph 3, the right to terminate this Agreement in accordance with the applicable provisions of the Job Training Partnership Act is reserved. The GA'i'D reserves the right to apply any lesser sanction not proscribed by law or seek any lawful remedy available to it as it may deem requisite to obtain proper performance under this Agreement, to carry~ out the requirements of the Act and federal and State regula- tions made pursuant thereto, and to maintain the integrity of proqrarms funded through t~his AcFreement. Unless an emergency~ exists, --6-- %l]e ~b'±'D shall not act to Jntsose a sanction except upon reasonable notice and after the Second Parties have opportunity for review in accordance with procedures mandated by JTPA. A sanction imposed in an emergency shall be subject to subsequent review. 15. This Agreement shall terminate at the close of business on June 30, 1990, provided, however, that the same. shall remain in effect thereafter until the close of business on September 30, 1990, for the purpose of the conduct of "S~,~r Youth" procfran~s pursuant to Title II-B of the ~fPA for which provision is made in the above Job Training Plan, or for which provision is hereafter made in the next succeeding approved Job Training Plan, as the case may be. The Fifth District ~mploym~nt and Training Consortium's Private Industry Council, by its Chairm~n, acknowledges the terms of this agreament and cu~,,~ts the c~u~ittee to the extent permitted by law to fulfill the tenns of this agreement and to fulfill the terms of the Fifth District Employment and Training Consortium. In witness whereof, the parties have caused this Agre~nent to be executed by their duly authorized representatives: GOVERNOR'S EMPLO~ AND TRAINING DF~ARTMENT BY: Executive Director -7- S IC~NATURF PAC~ FIF'UH DISTR/CT -~/~LOYMENT AND TRA/NING CONSORTIUM BY: TITLE: Chairman, Policy Board FIFTH DISTRICT ~4PLOYMENT AND TRAINING CONSORTUIM PR/IrATE INDUSTRY COUNCIL BY: TITLE: Chairman, Private Industry Council CITY OF ROANOKE, VIRGINIA BY: TITLE: City Manager APPROVED AS TO FORM BY: Tabor Cronk Assistant Attorney C~meral, Co~msel for the t~'l~ -8- June 14, 1989 File ~514-511 Mro W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. llerbert: I am attaching copy of Ordinance No. 29611 approving issuance of Amendment No. 2 to the City's contract with Mattern & Craig, Consulting Engineers, for services performed in connection with the widening and realignment of Second Street/Gainsboro Road and Wells Avenue, in an amount not to exceed $481,405.09, with a total contract amount not to exceed $1,462,161.10, which Ordinance No. 29611 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Sincerely, ~ ~.;~.-- Mary F. Parker, CMC City Clerk ~,~FP : r a Enc. pc: Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Room 456 Municipal Building 215 C?nurch A'v~nue SW Rc~noke V~rglnia 240t 1 (703) 981-2541 IN THE COUNCIL OF TRE CITY OF ROANOEE, VIRGINIA, The 12th day of June, 1989. No. 29611. AN ORDINANCE approving the City ~anager's issuance of Amendment No. 2 to the City's contract with Nattern & Craig, Consulting Engi- neers, for services performed in connection with the Widening and Realignment of Second Street/Gainsboro Road and Wells Avenue; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City ~anager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Amendment No. 2 to the City's con- tract with Mattern & Craig, Consulting Engineers, dated January 26, 1988, in order to provide for additional services to be performed in connection with the above-referenced projects. 2. Such Amendment shall provide for the services set forth in the City ~anager's report to Council dated June 12, 1989, and the cost of those additional services shall not exceed $481,405.09, with the total contract amount not to exceed $1,462,161.10. 3. In order to provide for the usual daily operation of the muni- cipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. June 14, 1989 File #60-514-511 ~tr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~'4r. Schlanger: I am attaching copy of Ordinance No. 29610 amending and reor- daining certain sections of the 1988-89 Capital Fund Appropria- tions, providing for the transfer of $117,991.00 from Capital Improvement Reserve, Public Improvement 8onds Series 1958, to Streets and Bridges, Second Street/Gainsboro Road/Wells Avenue, in connection with an amended contract for engineering services to prepare complete construction plans for widening and realign- ment of Second Street/Gainsboro Road and !fells Avenue, which Ordinance No. 29610 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Sincere ly, ' ? Mary F. Parker, C~C City Clerk MFP: ra Enc. pc: Mr. Mr. Mr. W. Robert Herbert, City Manager William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Room 456 Municipal Buil0ing 215 (~urch Avenue SW P~ano~e V~rg,nia 24~11 (703) 981-2541 AN ORDINANCE the 1988-89 Capital emergency. WHEREAS, for Government of the exist. THEREFORE, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1989. No. 29610. to amend and reordain certain sections of Fund Appropriations, and providing for an the usual daily operation of the Municipal City of Roanoke, an emergency is declared to BE IT ORDAINED by Roanoke that certain sections of the Appropriations, be, and the same are reordained to read as follows, in part: the Council of the City of 1988-89 Capital Fund hereby, amended and Appropriations Streets and Bridges Second Street/Gainsboro Road/Wells Avenue (1) ...... Capital Improvement Reserve Public Improvement Bonds - Series 1988 (2) ......... $ 5,190,948 1,220,450 6,313,002 5,838,857 1) Appr. from Bond Funds 2) Series 1988 - Public Improvement Bonds - Streets & Bridges (008-052-9547-9001) (008-052-9603-9181) $ 117,991 (117,991) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia Roanoke, Virginia June 12, 1989 Dear Members of Council: S~bject: Amended contract for engineering services to prepare complete construction plans for "Widening and Realignment of Second Street/Gainsboro Road and Wells Avenue" I. Backsround: On April 13~ 1987 City Council requested the Virginia Department of Transportation (VDOT) to program projects for roadway widening and realignment to include: 1. Wells Avenue, N.W. from Williamson Road to First Street, N.W. 2o First Street/Gainsboro Road from Madison Avenue, N.W. to Salem Avenue, S.W. and Intersection of Orange Avenue and Gainsboro Road. Redevelopment of the Henry Street Area and improved access to downtown Roanoke required that a more expeditious method be found to proceed with improvements on First Street/Gainsboro Road and Wells Avenue. Co On July 27~ 1987 City Council authorized agreements with the VDOT by which the City assumes responsibility for adminis- tering all aspects of the First Street/Gainsboro Road and Wells Avenue projects. Project funding would be generally handled on the normal 95%-VDOT and 5%-City cost-sharing basis. On December 21~ 1987 City Council awarded an engineering ser- vices reimbursement with a cost ceiling contract to Mattern & Craig, Consulting Engineers, in an amount not to exceed $1~002~342.24 and appropriated $50~117.00 for payment of invoices from the VDOT for the City's five percent share of this contract. Amendment Number 1 to this contract, dated December 12, 1988, decreased the cost ceiling by $21~586.23 to $980~756.01. This did not involve any change in the scope of the work, but rather reflected disallowed project costs as determined in an audit by VDOT's Fiscal Division. Page 2 III. Scope of Work to be performed by Mattern & Craig consists of the preparation of complete surveys, right-of-way and construction plans and plats, utilities, signs, signals, pavement markings, lighting and landscaping plans, struc- tures, traffic data, environmental assessment, geological borings and testing, construction administration, and inspec- tion of construction. Total costs invoiced by Mattern & Craig for this project to date include $141~965.58 for First Street/Gainsboro Road and $6~314.30 for Wells Avenue. Tasks accomplished include aerial photography, base mapping, surveying, traffic data, collection and analysis, preliminary roadway alignments, intersection plan development for Gainsboro Road at Orange Avenue, and concept plan for Second Street alignment. The City's five percent share of these costs is $7~414.00. II. Current situation: RTKL study results for the Downtown North Development Plan include a recommendation to construct a four-lane Second Street bridge instead of a four-lane First Street bridge. The Second Street corridor provides a clearer and more well- defined west circumferential route than First Street. The study also suggests realigning Wells Avenue such that it connects with Gilmer Avenue to provide better overall accessibility. Existing Gilmer Avenue continues to the west toward major north-south crossings such as 5th Street and 10th Street while Wells Avenue currently ends west of First Street. Commonwealth Transportation Board approved the Tentative Six- year Improvement Program (for highway projects statewide for fiscal years 1989-90 thru 1994-1995) at its meeting on May 18, 1989. The Tentative Six-year Improvement Program docu- ment includes the subject project which has now been listed as Second Street/Gainsboro Road instead of the original listing as First Street/Gainsboro Road. Amendment Number 2 to the engineering services contract with Mattern & Craig is needed if the City is to proceed with the new project concept. A. Reasonableness of fee B. Fundin~ Page 3 C. VDOT D. Schedule VI. Alternatives are: Authorize Amendment Number 2 of the engineering services contract with Mattern & Craig, Consulting Engineers to pre- pare complete construction plans for "Widening and Realignment of Second Street/Gainsboro Road and Wells Avenue" to provide an increase of $481~405.09 for a total amount not to exceed $1,462~161.10 and appropriate $117,991.00 into the project account. Reasonableness of fee has been established through "cost ceiling". Mattern & Craig has reset a total cost ceiling in their amendment proposal of $1,462~161.10. The additional $481~405.09 (see attached fee proposal) includes all engineering services listed in the scope of work to be applied to the new Second Street alignment (which is longer than the First Street alignment) and a new Second Street Bridge which could be as much as 170 feet longer than the 290 foot long First Street Bridge. This increased fee also reflects salary increases that have occurred since the original contract award on December 21, 1987. The cost also includes approximately $100,000.00 to design First Street Bridge modifications that would allow for increased clearance beneath the bridge for the railway, thereby limiting the bridge to pedestrians only. Costs associated with this work would likely become 100 percent City funds (no VDOT participation), based upon the review by VDOT. Fundin8 for the City's cost of $168~108.00 has been par- tially established by previous Council action in the amount of $50,117.00 and can be supplemented with $117,991.00 for the City's 5 percent share of the Second Street alignment ($17~991.00) and 100 percent of the First Street Bridge modifications ($100~000.00). Funds would come from the Streets and Bridges category of the 1988 Bond Series. VDOT's consultant services section and fiscal division must still review the amended fee proposal to determine if the fee is in line with VDOT criteria. Final cost ceiling is subject to chan~e based upon VDOT review. Page 4 Schedule for Mattern and Craig to proceed with work associated with the amendment is dependent upon the timeframe within which VDOT is able to review this contract amendment. The earliest projected date for Mattern & Craig to proceed with this work is August 1, 1989. Work on portions of the current contract that are unaffected by this change in scope of services can con- tinue. B. Do not authorize the amendment of the engineering services contract with Mattern & Craig, Consulting Engineers. 1. Reasonableness of fee is not an issue. Existing contract fee remains in effect. 2. Fundin~ for existing contract has previously been appropriated. 3o VDOT would continue to participate in existing contract which includes the First Street corridor and not the Second Street corridor. 4. Schedule for existing contract would continue. V. Recommendation is that City Council authorize Amendment Number 2 of the engineering services contract with Mattern & Craig, Consulting Engineers to prepare complete construction plans for "Widening and Realignment of Second Street/Gainsboro Road and Wells Avenue" to provide an increase of $481~405.09 for a total amount not to exceed $1,462~161.10 and appropriate $117~991.00 into the project account, with the understanding that the cost ceiling is subject to change based upon VDOT review. Respectfully submitted, W. Robert Herbert City Manager WRH/RKB/mm Attachment cc: Director of Finance City Attorney Director of Public Works City Engineer FEE PROPOSAk APPENDIX E MATTERN & CRAIG Widening and Realignment of Second Street/Gainsboro Road and Wells Avenue Project U000-128-116, PE-101, RW-201, C-501, B-610 Project U000-128-117, PE-101, RW-201, C-501 Option 2 COST PLUS FIXED FEE CONTRACT (Computation of Fee) A. DIRECT LABOR, ESTIMATED = $ 90,892.05 B. ESCALATION 90,892.05 x 0.0425 = $ 3,862.92 C. TOTAL DIRECT LABOR (A + B) : $ 94,754.97 D. PAYROLL BURDEN & GENERAL ADMINISTRATIVE OVERHEAD 94,754.97 x 1.1546 : $109,404.07 E. FEE BASE (C + D) :$204,159.04 F. NET FEE (0.1250) (E) =$ 25,519.88 G. NONSALARY DIRECT COSTS, ESTIMATED =$ 10,121.63 H. *SUBCONSULTANT FEES =$230,890.51 I. TOTAL ESTIMATED COSTS (E + F + G + H) =$445,171.18 J. CONTINGENCY 214,280.67 X 0.05 ~$ 10,714.03 K. LIMITING FEE (MAXIMUM TOTAL COMPENSATION) (I + J) = $481,405.09 *Includes $212,845.51 subconsultant fee for E. W. Finley & Partners, Inc. Includes $14,170.00 subconsultant fee for Geotechnics, Inc. Includes $3,100.00 subconsultant fee for Air Survey Corp. of Virginia Includes $775.00 subconsultant fee for ETS, Inc. E - 36 CW~ce of the Ci~'~, C]en, ~une I~, 1989 File #60-184 ~fr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~r. Schlanger: I am attaching copy of Ordinance No. 29612 amending and reor- daining certain sections of the 1988-89 General and Internal Service Funds Appropriations, providing for the transfer of funds fronl the non-departmental category to applicable departmental budgets to cover the cost of certain fringe benefits for fiscal year 19~8-89, which Ordinance No. 29612 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Sincerely, ~ Mary F. Parker, CMC City Clerk ~iFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Room 450 Municipal Building 215 C~urch Av,e, nue SW P,~)anoke ',.4rginia 24011 (703) 981-254t IN THE coUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1989. No. 29612. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General and Internal Service Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General and Internal Service Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fun~ Appropriations General Fund (1-110) .............................. $141,004,433 Internal Service Fund Appropriations Internal Service Fund (111-124) ................... $ 6,934,813 1) Hospitalization Insurance 2) Hospitalization Insurance 3) Hospitalization Insurance 4) Hospitalization Insurance 5) Hospitalization Insurance 6) Termination Leave Wages 001-001-1120-1125) $ 679 001-002-1211-1125) 707 001-002-1212-1125) 1,488 001-002-8120-1125) 532 001-004-1231-1125) 6,685 001-004-1231-1150) 1,174 7) Hospitalization Insurance (001-004-1232-1125) 8) W/C Medical (001-004-1232-1140) 9) Termination Leave Wages (001-004-1232-1150) 10) Hospitalization Insurance (001-004-9110-1125) 11) W/C Wages (001-004-9110-1135) 12) W/C Medical (001-004-9110-1140) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) 29) 30) 31 32 33 34 35 36 37 Termination Leave Wages Hospitalization Insurance Hospitalization Insurance Hospitalization Insurance Termination Leave Wages Hospitalization Insurance Hospitalization Insurance Hospitalization Insurance W/C Wages W/C Medical Termination 001-004-9110-1150 001-005-1240-1125 001-010-1310-1125 001-020-1234-1125 001-020-1234-1150 001-022-1233-1125 001-023-1235-1125 001-024-2140-1125) 001-024-2140-1135) 001-024-2140-1140) Leave Wages Hospitalization Insurance W/C Medical Termination Leave Wages Hospitalization Insurance- Termination Leave Wages Hospitalization Insurance Hospitalization Insurance Termination Leave Wages Hospitalization Insurance Termination Leave Wages Hospitalization Insurance Hospitalization Insurance W/C Wages W/C Medical (001-024-2140-1150) 001-024-3310-1125) 001-024-3310-1140) 001-024-3310-1150 001-026-2210-1125 001-026-2210-1150 001-028-2111-1125 001-050-1237-1125 001-050-1237-1150 001-050-1260-1125 001-050-1260-1150) 001-050-1261-1125) 001-050-3112-1125) 001-050-3112-1135) 001-050-3112-1140) $ 2,949 624 859 (148,588) ( 65,216) (300,000) (90,950) 595 378 1,395 1,166 609 2,869 5,990 465 2,759 483 13,930 88,779 2,360 2,068 2,120 1,558 1,653 628 252 412 1,478 5,769 8,504 8,314 38) Termination Leave Wages (001-050-3112-1150) $ 1,666 39) Hospitalization Insurance (001-050-3113-1125) 15,581 40) W/C Wages (001-050-3113-1135) 5,615 41) W/C Medical (001-050-3113-1140) 86,922 42) Termination Leave Wages (001-050-3113-1150) 9,087 43) Hospitalization Insurance (001-050-3114-1125) 7,578 44) W/C Wages (001-050-3114-1135) 2,169 45) Hospitalization Insurance (001-050-3213-1125) 19,223 46) W/C Wages (001-050-3213-1135) 12,421 47) W/C Medical (001-050-3213-1140) 59,561 48) Termination Leave Wages (001-050-3213-1150) 5,413 49) Hospitalization Insurance (001-050-3520-1125) 279 50) Termination Leave Wages (001-050-3520-1150) 1,929 51) Hospitalization Insurance 52) W/C Wages 53) W/C Medical 54) Termination Leave Wages 55) W/C Medical (001-050-3521-1125) 3,948 (001-050-3521-1135) 11,023 (001-050-3521-1140) 9,327 (001-050-3521-1150) (001-050-3530-1140) 56) Hospitalization Insurance 57) W/C Wages 58) W/C Medical 59) Termination Leave Wages 60) W/C Medical 381 279 (001-050-4340-1125) 2,246 (001-050-4340-1135) 10,864 (001-050-4340-1140) 19,034 (001-050-4340-1150) 436 (001-050-7110-1140) 3,501 61) Hospitalization Insurance (001-052-1280-1125) 62) Termination Leave Wages (001-052-3410-1150) 63) Hospitalization (001-052-4110-1125) (001-052-4110-1135) (001-052-4110-1140) (001-052-4110-1150) (001-052-4130-1140) (001-052-4130-1150) Insurance 64) W/C Wages 65) W/C Medical 66) Termination Leave Wages 67) W/C Medical 68) Termination Leave Wages 69) Hospitalization Insurance (001-052-4160-1125) 70) Hospitalization Insurance (001-052-4210-1125) 71) W/C Wages (001-052-4210-1135) 72) W/C Medical (001-052-4210-1140) 252 2,730 6,017 3,871 8,727 1,409 2,605 3,922 1,634 9,616 6,731 13,230 73) Termination Leave Wages (001-052-4210-1150) 74) Hospitalization Insurance (001-052-4220-1125) 75) W/C Medical (001-052-4220-1140) 76) Termination Leave Wages (001-052-4220-1150) 77) Hospitalization Insurance (001-052-4310-1125) 78) Hospitalization Insurance (001-052-4330-1125) 79) W/C Wages (001-052-4330-1135) 80) W/C Medical (001-052-4330-1140) 81) Hospitalization Insurance (001-054-1270-1125) 82) Hospitalization Insurance (001-054-2150-1125) 83) Hospitalization Insurance (001-054-3320-1125) 84) W/C Wages (001-054-3320-1135) 85) W/C Medical (001-054-3320-1140) 86) Hospitalization Insurance (001-054-3330-1125) 87) W/C Wages (001-054-3330-1135) 88) W/C Medical (001-054-3330-1140) 89) Hospitalization Insurance 90 Termination Leave Wages 91 Hospitalization Insurance 92 Termination Leave Wages 93 Hospitalization Insurance 94 Hospitalization Insurance 95 Termination Leave Wages 96 Hospitalization Insurance 97) W/C Medical 98) Termination Leave Wages (001-054-5313-1150) 99) Hospitalization Insurance 100) W/C Medical 101) Termination Leave Wages 102) Termination Leave Wages 001-054-3350-1125) 001-054-3350-1150) 001-054-3360-1125) 001-054-3360-1150) 001-054-5311-1125) 001-054-5312-1125) 001-054-5312-1150) 001-054-5313-1125) 001-054-5313-1140) (001-054-5314-1125) (001-054-5314-1140) (001-054-5314-1150) (001-054-5316-1150) 103) Hospitalization Insurance (001-054-5340-1125) 104) W/C Medical (001-054-5340-1140) $ 4,214 5,094 724 218 372 4,359 1,585 5,242 281 59O 1,812 671 2,284 427 1,297 14,756 1,307 491 948 2,916 3,720 1,071 959 5,022 682 3,443 2,259 1,251 3,556 1,320 2,279 1,498 105 106 107 108 109 110 112 113 114 115 116) 117) 118) 119) 120) 121) 122) 123) 124) Termination Leave Wages (001-054-5340-1150 Hospitalization Insurance (001-054-7310-1125 Termination Leave Wages (001-054-7310-1150 Hospitalization Insurance (001-056-1250-1125 Hospitalization Insurance Termination Leave Wages W/C Wages W/C Medical Termination Leave Wages ) Termination Leave Wages ) W/C Medical Termination Leave Wages (001-072-2110-1125 (001-072-2110-1150 (006-004-9111-1135 (006-004-9111-1140 (006-004-9111-1150) (006-050-1601-1150) (006-050-1613-1140) (006-050-1613-1150) Hospitalization Insurance (006-052-2641-1125) W/C Wages (006-052-2641-1135) W/C Medical (006-052-2641-1140) Termination Leave Wages (006-052-2641-1150) Hospitalization Insurance (006-056-2625-1125) W/C Wages (006-056-2625-1135) W/C Medical (006-056-2625-1140) Termination Leave Wages (006-056-2625-1150) 1,066 4,676 590 252 1,161 903 9,384) 6,610) ( 13,789) 4,963 165 2,561 4,400 225 1,149 3,775 465 4,294 5,296 2,490 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. City Clerk. June 12, 1989 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. schlanger Transfer of Appropriations for Fringe Benefits The fiscal year 1988-89 General Fund and Internal Service Fund budgets included funds in the non-departmental category for payment of termination leave and workman's compensation wages and medical expenses. In addition, budgeted in the non-departmental category to cover increase for hospitalization insurance that became funds were the rate effective 1989. These types of fringe benefits are budgeted in charges to each The actual costs anticipation of January 1, the non-departmental category because annual department are difficult to accurately project. are charged to the applicable department in periodic budget transfers to cover these costs. The attached budget ordinance transfers funds from the non-departmental category to applicable departmental budgets. A summary of the total transfers is as follows: Workman's Compensation Wages Workman's Compensation Medical Termination Leave Pay Hospitalization Insurance General Fund Internal Service Fund $ 65,216 $ 4,519 330,099 6,610 55,851 13,789 153,588 4~865 Total $604,754 ~29,783 Honorable Mayor and Members of City Council Page 2 June 12, 1989 I recommend the attached ordinance for your approval. JMS:dp Attachment C:~ce or.he C:~ June 14, 1989 File #2-140 iir. Wilburn C. Dibling, City Attorney Roanoke, Virginia Dear Mr. Dibling: [ am attaching copy of Resolution No. 29613 directing you to institute and conduct suit to collect delinquent real estate taxes and assessments by judicial sale, which Resolution No. 29613 was adopted by the Council of the City of Roanoke at a ,egular meeting held on Monday, June 12, 1989. Sincere fy, ~ Mary F. Parker, CMC City Clerk MFP:ra pc: The Honorable Gordon E. Peters, City Treasurer The Honorable Jerome S. Howard, Jr., Co~'~nissioner of Revenue Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance Mr. Von Mo ~oody, III, Director, Real Estate Valuation Ms. Deborah J. Moses, Chief of ~illings and Collections Room456 Munici!oalBuilding 21§C'~urchAvenue SW Roanoke Vkg~nia24011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1989. No. 29613. VIRGINIA, A RESOLUTION directing that the City Attorney institute and conduct suit to collect delinquent real estate taxes and assessments by Judicial sale. BE IT RESOLVED by the Council of the City of Roanoke that the City Attorney is authorized and directed to institute and conduct a suit to collect delinquent real estate taxes and assessments by public or private Judicial sale with respect to the following described real estate Assessed Owner(s) Shakir, Abdul Mubdee & Gloria Zakiyyah Quick, Richard & Anita K. lying in the City of LeEal Description Roanoke, Property Address Virginia: Lot 8, Blk 1, Rosemont No. 2 (2340508) 1423 Cove Road, N.W. Lot B-C, Forest Hill (136O125) 1340 Hidden View Road, S.W. Booth, Kenneth C. & Beatrice F. S.Pt. Lots 17, & 18, Blk 2, Walnut Hill (4041121) 727 Rlverland Road, S.E. Shell, Maynard G. & Lucille Pt. Lots 14, & 15, Blk 15, Belmont (4120314) 1006 Jamlson Avenue, S.E. Richardson, Larry D. LOt 3, Blk 5, R L & I Irwin (4210703) 1707 Wise Avenue, S.E. Pritchett, Henry and Owen, Dan D. 3.~2 Lot 102, Blk. 5, R L & I (4010504) 312 1st St., S.E. Pritchett, Henry and Owen, Dan D. S. N.Pt. Lots 102, & 103, Elk. 5, R L & I (4010505) 117 Salem Ave.,S.E. Pritchett, Henry S. and Owen, Dan D. N.Pt. Lots 104, 121 Salem Ave.,S.E. & 105, Elk. 5, R L & I (4010506) Earle Properties c/o Dan D. Owen Lots 107, 108, & 109, Blk. 5, R L & I (4O1O5O7) 105 2nd St., S.E. Earle Properties c/o Dan D. Owen Lots 110, 111, 112 & 113, Blk. 5, RL&I (4010508) 107 2nd St., S.E. Pritchett, Henry Owen, Dan D. S. Lot 103, Blk. ~D5, R L & I (4010509) 118 Campbell Ave., S.E. Eastland Developers, In¢. Acreage, Lynchburg Turnpike (7200101) Mary Linda Ave., N.E. Eastland Developers, Lynchburg Road Mary Linda Ave., N.E. Inc. (7200102X) Eastland Developers, Lynchburg Road Mary Linda Ave., N.E. Inc. (7200103X) Allen Enterprises, Inc. Pt. Lot 1, Elk. 1, Green Hill (2420301) 2535 Melrose Ave., N.W. Allen Enterprises, Inc. Lot 2, Blk. Green Hill (242O3O2) 1, 2523 Melrose Ave., N.W. Allen Enterprises, Inc. Lot 3, Blk. Green Hill (2420303) 1, Melrose Ave., ATTEST: City Clerk. NOTICE ~ : JUDICIAL SAL~--~EAL PROPERTY CITY OF ROANOKE, VIRG~I~I On or after July 26, 1989, proceedings will be commenced under the authority of $58.1-3965 and following, Code of Virginia (1950), as amended, to sell the following parcels lying in the City of Roanoke, Virginia, for payment of delinquent taxes and assessments: Owners' Names Legal Descriptions Allen Enterprises, Incorporated Pt. Lot 1, Blk. 1, Green Hill, 2535 Melrose Ave., N.W. Official Tax No. 2420301 Allen Enterprises, Incorporated Lot 2, Blk. 1, Green Hill, 2523 Melrose Ave., N.W. Official Tax No. 2420302 Allen Enterprises, Incorporated Lot 3, Blk. 1, Green Hill, Melrose Ave., N.W. Official Tax No. 2420303 Quick, Richard & Anita K. Lot 3-C, Forest Hill 1340 Hidden View Road, Official Tax No. 1360125 Booth, Kenneth C. & Beatrice F. S. Pt. Lots 17 & 18, Blk. 2, Walnut Hill, 727 Riverland Road, Official Tax No. 4041121 Shell, Maynard G. Pt. Lots 14 & 15, Blk. 15, Belmont & Lucille 1006 Jamison Avenue, S.E. Official Tax No. 4120314 Richardson, Larry D. Lot 3, Blk 5, R L & I Irwin 1707 Wise Avenue, S.E. Official Tax No. 4210703 The owners of any property listed above may redeem it at any time before the date of sale by paying all accumulated taxes, penalties, interest and costs thereon to the Treasurer, City of Roanoke, 254 Municipal Building, Roanoke, Virginia 24011. The pro rata cost of publication hereunder shall become a part of the tax and together with all other costs, including reasonable attorney's fees approved by the Court, shall be collected when payment is made whether or not court proceedings have been ini- tiated. Those having questions concerning this advertisement should contact Chief, Billings and Collections, 252 Municipal Building South, Roanoke, Virginia 24011, telephone number (703) at the above address, telephone number 981-2295, or Treasurer, (703) 981-2561. CITY OF ROANOKE, VIRGINIA Deborah J. Moses, Chief, Billings and Collections City of Roanoke, Virginia NOTE: BILL: Publish once in Sunday edition, June 25, 1989. City of Roanoke, c/o Katherine H. Jones, 464 Municipal Buildip~, Roanoke, Virginia 24011. WILBURN C. DIBLING, JR. CITY OF ROANOKE OFFICE OF THE CITY ATTORNE~ 464 MUNICIPAL BUILDING ROANOKE, VIRGINIA 24011-1595 ' Wi~£iAM X PARSONS MARK ALLAN WILLIAMS KATHERINE HOWE JONES STEVEN J. TALEVi ASSISTANT CITY A'i'rORNEYS June 12, 1989 Honorable Mayor and Members of City Council Roanoke, Virginia Re: Sale of real property for delinquent taxes Dear Mrs. Bowles and Gentlemen: As you have been advised in the past, there exists within the city certain real property on which taxes and assessments are delinquent, and despite vigorous collection efforts, the tax- payers have refused to pay these debts. Payment of all taxes and assessments on such property may be enforced through a judicial sale, conducted by the City for the purpose of collecting the taxes thereon. Therefore, I am recom- mending that suit be instituted to collect delinquent real estate taxes and assessments by Judicial sale with respect to the following properties: Assessed Legal Property Delinquent Owner(s) Description Address ~axes Shakir, Abdul Mubdee & Gloria Zakiyyah C~fi.ck, Richard & Anita K. Booth, Kenneth C. &Beatrice F. Shell, ~aynardG. & Lucille Lot 8, Blk 1, Rceemont No. 2 (2340508) Lot 3-C, Forest Hill (1360125) S.Pt. Lots 17, & 18, Blk 2, Walnut Hill (4041121) Pt. LOts 14, & 15, Blk 15, Belmont (4120314) 1423 Cove Ace, d, N.W. 1340 Hidden View Road, S.W. 727 River land Road, S.E. 1006 JAmt sen Avenue, S.E. $ 2,732.67 $13,645.17 $ 7,030.89 $ 4,537.55 Honorable Mayor and Members of City Council June 12, 1989 Page 2 Richardson, Larry D. Prltchett, Henry S. and Owen, Dan D. Pritchett, Henry S. and Owen, Dan D. Pritchett, Henry S. and Owen, Dan D. Earle Properties c/o Dan D. Owen Earle Properties c/o Dan D. O~en Pritchett, Henry S. Owen, Dan D. Eastland Developers, Inc. Eastland Developers, Inc. Lot 3, BLk 5, R L & I Irwin (4210703) 1707 Wise Avenue, 3.E. $ 2,159.44 S.1/2 Lot 102, Blk. 5, R L & I (4010504) 312 1st St., S.E. $ 4,723.42 N. Pt. Lots 102, 117 Salem Ave.,S.E. $ 6,317.62 & 103, Blk. 5, R L & I (4010505) N.Pt. Lots 104, 121SalemAve.,S.E. $ 6,867.11 & 105, Blk. 5, R L & I (4010506) Lots 107, 108, & 109, Blk. 5, RL&I (4010507) 105 2nd St., S.E. $10,260.86 Lots 110, 111, 112 & 113, Blk. 5, RL&I (4010508) 107 2nd St., S.E. $20,768.99 Lot 103, Blk. WDS, RL&I (4010509) 118 Campbell Ave., S.E. $ 4,723.42 Acreage Mary Lind, Ave., Lynchburg N.E. TurnpLke (7200101) $ 1,575.49 Lynchburg Road ~ary Linda Ave., (7200102X) N.E. $ 388.30 Eastland Developers, Lynchburg Road Mary Linda Ave., $ 1,540.41 Inc. (7200103X) N.E. Honorable Mayor and Members of City Council June 12, 1989 Page 3 Allen Enterprises, Inc. Allen Enterprises, Inc. Pt. Lot 1, Blk. 1, Green Hill (2420301) Lot 2, Blk. 1, Green Hill (2420302) 25~Melro~eAve., N.W. 2523 Melrose Ave., N.W. $ 2,082.74 $ 4,929.89 Allen Enterprises, Lot 3, Blk. 1, Melrose Ave., $ 5~.24 Inc. Green Hill N.W. (2420303) Real estate taxes on the foregoing properties are delinquent three or more years. The parcels recommended for sale by this report represent the first phase of an on-going program of delin- quent tax sales. Section 58.1-3954, Code of Virginia (1950), as amended, requires that any such suit be instituted and conducted in the name of the city in which such taxes are assessed and at the direction of the governing body of the city. I have attached the appropriate resolution for your consideration. I shall be happy to respond to any questions you may have with respect to this matter. With kindest personal regards, I am WCDj/KHJ:sm Attachment cc: W. Robert Herbert, Joel M. Schlanger, Gordon E. Peters, Deborah J. Sincerely yours, City Attorney City Manager Director of Finance Treasurer Moses, Chief, Billings and Collections Office of the C~tyC~e~ June 14, 19,~9 Fi le #57 H & S Construction Company P. O. Box 6226 Roanoke, Virginia 24017 Ladies and Gentlemen: I am enclosing copy of Ordinance Mo. 29615 accepting your bid for construction of downtown curb and sidewalk replacement, in the total amount of $436,150.00, upon certain terms and conditions, which Ordinance Mo. 29615 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1989. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. W. Robert Iterbert, City Manager ~fr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah Eo Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director of Utilities and Operations Ms. Dolores C. Daniels, Citizens' ReQuest for Service Room 456 Municil::x]l Building 215 C~urch Av,~que S W P.4)anoke ',4rg~nia 24011 (703) 981-254'1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of June, 1989. No. 29615. AN ORDINANCE accepting the bid of H & S Construction Company for construction of downtown curb and sidewalk replacement, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of H & S Construction Company made to the City in the total amount of $436,150.00 for construction of downtown curb and sidewalk replacement, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City l/anager or the Assistant City Nanager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council, execution of such contract to be subject to approval of the appropriate sup- porting documents. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. C)~ce of ~e C~,~., Clerk June 14, 1959 File #60-57 ~Ir. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ,~,fr. Schlanger: I am attaching copy of Ordinance No. 29614 amending and reor- daining certain sections of the 1998-89 Capital Fund Appropriations, providing for the transfer of $461,150.00 from Capital Improvement Reserve, Public Improvement 9onds Series 1958, to Streets and Bridges, Downtown Curb and Sidewalk Replacement, in connection with award of a contract to H & S Construction Company for new concrete sidewalks, entrances and curb on various streets within the City of Roanoke (Bond Issue - Downtown Phase I), which Ordinance No. 29614 was adopted bv the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1949. Sincerely, Mary ~. Parker, C~C City Clerk MFP:ra pc; Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Charles ~. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director of Utilities and Operations Ms. Dolores C. Daniels, Citizens' Request for Service Room 456 Municipal Buildin¢~ 215 Church Avenue SW Roanoke ',Arg~nia 24011 (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1989. No. 29614. AN ORDINANCE to amend and reordain certain sections of the 1988-89 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Streets and Bridges Downtown Curb & Sidewalk Replacement Ph I (1) ...... Capital Improvement Reserve Public Improvement Bonds - Series 1988 (2) ......... 1) Appr. of Bonds (008-052-9631-9001) $ 461,150 2) Streets & Bridges (008-052-9603-9181) (461,150) $ 5,534,107 461,150 5,969,843 5,494,698 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia June 12, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Downtown Curb and Sidewalk Replacement (Bond Issue - Phase I) I concur in the Bid Committee's recommendation for the construction of Downtown Curb and Sidewalk Replacement as part of improvements listed in the 1988 Bond Referendum. · Respectfully submitted, W. Robert Herbert City Manager WRH/JGB/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Citizens' Request for Service City Engineer Construction Cost Technician Roanoke, Virginia tIT? ?:Lr- "~ June 12, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Downtown Curb and Sidewalk Replacement (Bond Issue - Phase I) I. Backsround on the project includes: New concrete curb and sidewalk improvements are to be constructed throughout downtown as part of the 1988 Bond Referendum. (See Attachment A.) Improvements are needed due to deteriorated curbs and sidewalks for public safety. Bo Bids were received by City Council at its May 22, 1989 meeting, publicly opened, and read aloud for Downtown Curb and Sidewalk Replacement. One (1) bid was received and referred to the bid committee for review and report back to Council. Co Bid, in the amount of $436~150.00, was submitted by H. & S. Construction Company. Two (2) other potential bidders were asked why they did not bid. They responded that due to their current workload they did not feel they could perform the work in a timely manner. II. Issues in order of importance: A. Compliance of the bidders with requirements of the contract documents. B. Amount of the bid. C. Fundin~ for construction. D. Time of completion. Page 2 III. Alternatives in order of recommendation are: A. Award the contract to H. & S. Construction Company in the sum of $436~150.00 and establish a contingency in the amount of $25,000.00 in a form acceptable to the City Attorney. 1. Compliance of the bidder with the requirements of the contract documents was met. 2. Amount of the bid is acceptable. The bid is less than the project estimate of $441,000.00. 3. Fundin8 for the proposed contract amount is available in the Public Improvement Bond - Series 1988 - Streets and Bridges Account No. 008-052-9603-9181. 4. Time of completion of the project is 240 consecutive calendar days. Bo Reject the bid received and do not construct project at this time. Re-evaluate the project for future rebidding. 1. Compliance with requirements of the contract documents would not be an issue. 2. Amount of the bid price would probably be higher if bid at a later date. 3. Fundin8 would not be spent at this time. 4. Time for completion of the project would be delayed. IV. Recommendation is that City Council take the following action: Approve Alternative "A" and award the contract to H. & S. Construction Company in the sum of $436~150.00 and establish a contingency in the amount of $25,000.00 for a total not to exceed $461,150.00. Bo Transfer $461~150.00 from the 1988 Series of Public Improvement Bonds - Streets and Bridges category, Account No. 008-052-9603-9181 to an account to be established by the Director of Finance and titled Downtown Curb and Sidewalk Replacement - Phase I. Page 3 RAG/JGB/mm Attachments: cc: Project Locations Tabulation of Bids City Manager City Attorney Director of Finance Citizens' Request for Service City Engineer Construction Cost Technician Respectfully submitted, Robert A. Garland, Chairman William F. Clark ~Kit B. Kiser - ATTACHMENT "A" - PROJECT LOCATION Church Avenue~ S.W. - Courthouse to YMCA, north side Second Street~ S.W. - Franklin Road to Luck Avenue, east side - Church Avenue to Campbell Avenue, east side Kirk Avenue~ S.W. - First Street to Second Street, both sides Jefferson Street~ S.W. - Salem Avenue to Campbell Avenue, west side - Salem Avenue to Alley, east side - Kirk Avenue to Church Avenue, west side - Brick Walk to Church Avenue, east side - Luck Avenue to Franklin Road, west side - Franklin Road to Alley, west side Franklin Road, S.W First Street, S.W. - Jefferson Street to APCo, south side - Jefferson Street to Second Street, north side - Luck Avenue to Alley, both sides - ATTACHMENT "B" - BID TABULATION DOWNTOWN CURB AND SIDEWALK REPLACEMENT (BOND ISSUE - PHASE I) PLAN NO. 6080 Bids opened before Roanoke City Council on Monday, May 22, 1989, 2:00 p.m. BIDDER TOTAL BID H. & S. Construction Company $436,150.00 Engineer's Estimate: $441,000.00 ~and, Chairman William F. Clark Kit B. Kiser Office of City Engineer Roanoke, Virginia Honorable Mayor and City Council Roanoke, Virginia Roanoke, Virginia June 12, 1989 Dear Members of Council: Please reserve space on Council's agenda for a Bid Committee Report per- taining to Downtown Curb and Sidewalk Replacement (Bond Issue - Phase I). Respectfully submitted, W. Robert Herbert City Manager WRH/JGB/mm Or, ce of t~e City Clerk May 24, 1989 File #57 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ~ Corr~nittee Mr. Kit B. Kiser ) Gentlemen: The following bid for construction of new concrete sidewalks, entrances and curb on various streets within the City of Roanoke (Bond Issue Downtown Phase I), was opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, May 22, 1989: BIDDER BASE BID TOTAL H & S Construction Company $436,150.00 On motion, ~duly seconded and unanimously adopted, the bid was referred to you for study, report and recommendation to Council. Sincerely, ~4ary F. Parker, CMC City Clerk MFP:ra pc: Mr. Wilburn C. Dibling, Jr., City Attorney Room 456 Municipal Building 215 C~urch Av~,,~ue, SW Roanoke. Virginia 24011 (703) 98%2541 C)~ce oft he Ci~/Cle~ June 14, 1989 Fi le #27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: [ am attaching copy of Ordinance No. 2~597 authorizing the relo- cation of a sanitary sewer line and vacatian of an existing sani- tary sewer easement upon real property located in the City known as 4815 Williamson Road, Ii. W., and bearing Official Tax No. 2170135, upon certain terms and conditions, which Ordinance No. 29597 was adopted by the Council of the City of Roanoke on first reading on Monday, June 5, 1989, also adopted by the Council on second reading on ),fonday, June 12, 1989, and will take effect ten days following the date of its second reading. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: r a Eric, pc: Mr. P. Frank B. Campbell, I[I, P.E., L.S., T. P. Parker & Son, O. Box 39, Salem, Virginia 24153 Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William F. Clark, Director of Public Works Mr. Ronald H. Miller, Building Commissioner/ Zoning Administrator Mr. Charles M. Huffine, City Engineer Mr. John R. Marlles, Chief of Community Planning Room 456 Municipal Buildin~ 215 C~urch Avenue SW Rc~no,U,e Vkg~nic~ 24011 (703) 98t-2541 IN TRE COUNCIL OF THE CITY OF ROANOEE, VIRGINIA, The 12th day of June, 1989. No. 29597. AN ORDINANCE authorizing the relocation of a sanitary sewer line and vacation of an existing sanitary sewer easement upon real property located in the City known as 4815 Williamson Road, N.W., and bearing Official Tax No. 2170138, upon certain termS and con- ditions. BE IT ORDAINED by the Council of the City of Roanoke that the Mayor and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, appropriate documentation providing for the vacation of an existing sanitary sewer easement approximately 142' in length across property owned by Rally's Hamburgers at 4815 Williamson Road, N.W., Official Tax No. 2170138, as well as the acceptance of a new sanitary sewer easement approximately 161.50' in length and 15' in width acroes said property, a~proval for said vacation and acceptance to be con- tingent upon compliance with all existing City requirements including approval by the appropriate City officials of a suitable site development plan and approval by the City Engineer of plans and specifications for the new sanitary sewer line, as well as satisfactory construction of such improvements, as more particular- ly set forth in the report to this Council dated June 5, 1989. ATTEST: City Clerk. Roanoke, Virginia June 5, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Abandon & Replace Sanitary Sewer Easement Rally's Hamburgers 4815 Williemson Road, N.W. The attached report was considered by the Water Resources Committee at its regularly scheduled meeting on May 22, 1989. The Committee recommends that Council authorize the relocation of a sani- tary sewer line on property of Rally's Hamburgers at 4815 Williemson Road, N. W. in accordance with conditions in the attached report. Respe~ctfully submitted, A Elizabeth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment cC: City Manager City Attorney Director of Finance Director of Utilities & Operations Building Commissioner Chief of Community Planning City Engineer INTERD~.PARTM~NTAL COMMUNICATION DATE: TO: FROM: SUBJECT: May 22, 1989 Members, Water Resources Committee Mr. Kiser thru Mr. Herbe Abandon & Replace Sanitary Sewer Easement Rally's Hamburgers 4815 Williamson Road, N.W. Backaround: A. Easement for sanitary sewer extending in a north-south direction through block on east side of Williamson Road immediately south of Hershberger Road, N.W. was established in 1936 and recorded in Deed Book 256, Page 497. No specific width of easement was given. B. Subject property currently is location of vacant fast food restaurant. II. Current Situation: III. Rally's Restaurant desires to remove old restaurant structure and build a new structure closer to Williamson Road (see attached map). B. New location of structure will be directly over the existing sanitary sewer line. Co Rally's Restaurant desires to abandon the existing sanitary sewer easement, relocate the sanitary sewer line, at its' expense, and dedicate a new 15 foot sanitary sewer easement across the site to contain the relocated sewer line in a location not affected by the new structure (see attached letter and plan). Do Council's authorization for the dedication of the new ease- ment to be conditioned upon approval of site development plans by the appropriate City officials. A. Need B. Timin~ Page 2 IV. Alternatives: mo Committee recommend to City Council that it authorize the relocation of a sanitary sewer line on property owned by Rally's Hamburgers at 4815 Williamson Road, N.W., official Tax No. 2170138, the abandonment of the old sanitary sewer easement, approximately 142.0 feet in length if one exists, and the dedication of a new sanitary sewer easement, approxi- mately 161.50 feet in length, 15 feet wide, on the alignment of the new location of the sewer line (see attached plan). Authority to take these actions to be contingent upon the approval of a site development plan by the appropriate City departments. 1. Need by petitioner to move sanitary sewer line out of way of construction of new building is met. 2. Timin~ to permit petitioner to begin project quickly is met. Bo Committee refuse to recommend that City Council authorize the relocation of a sanitary sewer line and associated easements on property at 4815 Williamson Road, N.W. 1. Need by petitioner to move sanitary sewer line is not met. 2. Timin8 to accomplish move quickly not met. Recommendation: Committee recommend to City Council that it authorize the relocation of a sanitary sewer line on property of Rally's Hamburgers at 4815 Williamson Road, N.W. in accordance with Alternative "A" at no cost to the City, with documentation to be in a form approved by the City Attorney and providing that the City Engineer shall approve plans and specifications for the new line prior to construction. KBK/RVH/mm Attachments cc: City Attorney Director of Finance Building Commissioner Chief of Community Planning City Engineer TPP&S ENGINEERS SURVEYORS PLANNERS T. P. Parker, P.E., L.S. (1919-1989) John T. Parker, P.E., L.S. Frank B. Caldwell, III, P.E., L.S. 8 May 1989 City of Roanoke Water Resources Committee Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 ATTN: Mr. Kit Kiser RE: Relocation of Sanitary Sewer & 4815 Williamson Road Work Order No. 89-0475 Vacation of Easement Dear Kit: Please find enclosed three (3) prints of a sketch showing the proposed development of a Rally's Restaurant at 4815 Williamson Road. This parcel is also listed as Tax No. 2170138 on the City records. As you can see on the attached sketch, there is an existing sanitary sewer which runs underneath the proposed location of the building for this development. I would also note that this sewer also runs underneath the buildings on the adjoining parcels. We have reviewed the topographic survey of this site and find that it is physically possible to relocate the sanitary sewer around the proposed building in order that this property may be developed and to create a new easement foe the relocated line. The existing easement on the existing sewer was created during the construction of this line in October, 1936. The easement was created to the benefit of the Williamson Road Sanitary Sewer District No. 1 as shown on maps, plans and specifications recorded in Deed Book 256, Page 497. Review of this legal reference does not have any maps recorded associated with this instrument and does not give a specific width of the easement. It is the request of my client, V-K Properties, that the City approve the vacation of the existing easement as shown on the attached sketch. We will ~ebuild the sewer and dedicate a new easement along the relocated alignment in return for this vacation. We are aware that approval of a site plan and plans for the reconstruction of this sewer is necessary from the City of Roanoke. -- T. F. Parker & Son -- 816 Boulevard · Post Office Box 39 · Salem, Virginia 24153 · Telephone 703-387-1153 · FAX 703-389-5767 City of Roanoke ATTN: Mr. Kit Kiser 8 May 1989 Page 2 I have discussed this matter with Mark Williams and he advised me that a sketch, such as is provided with this letter, is sufficient for the committee to begin their review. If the committee forwards this request to City Council with the recommendation of approval, we would provide a final plat showing metes and bounds at that time. Due to contract considerations, my client is on a very short time frame and, therefore, we would request that the Water Resources Committee review this request as soon as possible. Please advise me if you have any questions or if we may provide additional information to you. Very truly yours, T. P. PARKER & SON B. Caldwell, III, P.E., L.S. FBC/msc Enclosures cc: Mr. Paul Vames Mr. Wayne Glass, Atty. J. T. Construction of Virginia, --- .N~.14 'O~OB i,,iOSI~IVII"IINt L_ C~ce of the Ob' C~e''~ June 14, 1969 File ~80 Mr. Lee Garrett, Chairman Roanoke County Board of Supervisors P. 0. Box 29800 Roanoke, Virginia 24018-0798 Dear ;,Ir. Garret t: I am enclosing copy of Resolution No. 29616 expressing congratu- lations to the County of Roanoke on being selected as an All-American City for 1989, and cortwending the County of Botetourt for its participation and cooperation in the impressive community projects entered by the County of Roanoke in the All-American City competition, which Resolution No. 29616 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 19R9. Sincerely, Mary F. Parker, C?JC City Cler'k MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue S W F'~:~nc~e V~rg~nia 2401 t (703) 981-254.1 Office of the Cit'/Clen~ June 14, 1989 File #80 The Honorable Webster E. Booze, Jr., Chairman Botetourt County Board of Supervisors P. O. Box 593 Buchanan, Virginia 24066 Dear Chairman Booze: I am enclosing copy of Resolution No. 29616 expressing congratu- lations to the County of Roanoke on being selected as an All-American City for 1989, and corr~ending the County of Botetourt for its participation and cooperation in the impressive community projects entered by the County of Roanoke in the Resolution No. 29616 was of Roanoke at a regular All-American City competition, which adopted by the Council of the City meeting held on Monday, June 12, 1989. Sincerely, /~ Mary F. Parker, CMC City Clerk MFP:ra Enc. Room 456 Municipol Building 2t5 C~urch Avenue SW. Roanoke ~rg~nia 240t I (703) 98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of June, 1989. No. 29616. A RESOLUTION expreesing congratulations to the County of Roanoke on bein$ selected as an All-American City for 1989, and commending the County of Botetourt for its participation and cooperation in the impressive community projects entered by the County of Roanoke in the All-American City competition. WHEREAS, the County of Roanoke has consistently demonstrated an ability to solve problems and meet the needs of citizens through Joint action of citizens and government; and WHEREAS, in recognition of its concerted efforts to solve community problems and bring measurable results, the County of Roanoke was selected as an All-american City on May 13, 1989, by the National Civic League; and WHEREAS, the County of Roanoke is one of only a few counties in the United States to have won the award; and WHEREAS, the County of Roanoke is the only Virginia County to have ever won the award; and WHEREAS, the National Civic League's All-American City award program represents the nation's oldest and most respected com- munity recognition program; and WHEREAS, the Hollins Community Development project, the Blue Ridge Library, and the development of a Master Plan for the Explore Project were the projects entered by the County of Roanoke in the All-American City competition; and WHEREAS, the County of Eotetourt worked diligently with the County of Roanoke on the Hollins Community Development Project; their joint efforts resulted in housing rehabilitation and substantial improvements in services for a low and moderate income housing area on the Botetourt County line; and WHEREAS, the County of Botetourt provided support to the County of Roanoke in establishing the Blue Ridge Library, which is the first library in the state to be jointly owned and operated by two counties. BE IT RESOLVED by the Council of the City of Roanoke that: 1. This Council expresses its congratulations to the County of Roanoke on being selected for the most prestigious All-American City award for 1989. 2. This Council co~mends the County of Botetourt for its participation and cooperation in the impressive community pro- Jects entered by the County of Roanoke in the All-American City competition. 3. This Council wishes continued success to all those involved. 4. The City Clerk is directed to forward attested copies of this resolution to the Board of Supervisors of Roanoke County and Botetourt County. ATTEST: City Clerk.