HomeMy WebLinkAboutCouncil Actions 07-10-89 Garland
(29655)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
July 10, 1989
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Vice-Mayor Beverly T.
Fitzpatrick, Jr.~ was absent.
The invocation will be delivered by Mayor Noel C. Taylor.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
BID OPENINGS
A. Bids for replacement of Diesel Engine No. 7 at the
Roanoke Water Pollution Control Plant.
Three bids were referred to a coi~iittee composed of
Messrs. Garland, Chairman, Kiser and Clark for tabula-
tion, report and recommendation to Council.
Be
PUBLIC HEARINGS
Public hearing on the request of R. G. Real Estate,
Inc., that a tract of land located on Mountain View
Terrace, S. W.~ containing 1.52 acre, more or less,
identified as Official Tax No. 1421501, be rezoned from
RM-1, Residential Multi-Family~ Low Density District,
and LM, Light Manufacturing District, to RM-2,
Residential Multi-Family, Medium Density District. Mr.
Robert L. Grubb, Attorney.
Adopted Ordinance No. 29655 on first reading. (6-0)
Public hearing on the request of the Roanoke Country
Club, Inc., that the eastern portion of a 1.04 acre
tract of land lying near the northwest intersection of
Melrose Avenue, N. W., and Country Club Drive, N.
being the northern portion of the lot formerly
designated as Official Tax No. 2660502~ be rezoned from
RS-3, Residential Single-Family District, to C-1,
Office District. Mr. Daniel F. Layman, Jr., Attorney.
Adopted Ordinance No. 29656 on first reading. (6-0)
(1)
Fe
Public hearing on the request of Messrs. George L.
Bullock and Steven T. Helm, that a tract of land con-
taining I/4 acre, more or less, located at 1502 1504
Melrose Avenue~ N. W., identified as Official Tax No.
2222408, be rezoned from RM-2, Residential
Multi-Family, Medium Density District, to CN,
Neighborhood Commerical District, subject to certain
conditions proffered by the petitioners. Mr. B. K.
Cruey, Attorney.
Adopted Ordinance No. 29657 on first reading. (6-0)
Public hearing on the request of Messrs. Gary A. Duncan
and Paul A. Duncan, a general partnership, that a tract
of land lying on the southeast side of Peters Creek
Road, N. W., containing an aggregate of 5.682 acres,
being a portion of Official Tax No. 6421205, and all of
Official Tax Nos. 6421203 and 6421204, be rezoned from
RS-3, Residential Single Family, Medium Density
District, to C-2, General Commercial District, subject
to certain conditions proffered by the petitioners.
Mr. W. H. Fralin, Attorney.
Adopted Ordinance No. 29658 on first reading. (6-0)
Public hearing on the request of the City of Roanoke
that Carlisle Avenue, S. E.~ at its intersection with
16th Street, be altered and closed by barricade, for a
trial period of six months, with said date of closure
to commence from the date of installation of the pro-
posed barricade. Mr. Earl B. Reynolds, Jr., Assistant
City Manager.
Adopted Ordinance No. 29659 on first reading. (6-0)
Public hearing on the request of the City of Roanoke,
Mr. Anderson Wade Douthat and Mrs. Frances B. Douthatj
that property located in the northeast quadrant of the
City, containing a combined total of 142 acres, more or
less, and designated as Official Tax No. 7170506 and
7170508, currently zoned RS-3, Residential Single
Family District, and Official Tax Nos. 7220101,
7220103, 7230101~ 7230201, and 7230301, currently zoned
RA, Residential Agricultural District, be rezoned to
LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioners. Mr. Earl B.
Reynolds, Jr., Assistant City Manager, representing the
City of Roanoke, and Mr. Alton B. Prillaman, Attorney~
representing Mr. & Mrs. Douthat.
Adopted Ordinance No. 29660 on first reading. (4-2,
Messrs. Musser and Bowers voting no.)
(2)
C-1
C-2
C-3
C-4
CONSENT AGENDA (Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN ~tE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOiiMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
Council Member Elizabeth T. Bowles requested an Executive
Session to discuss a personnel matter being the compensation of
specific public officers, pursuant to Section 2.1-344 (a) (1),
Code of Virginia (1950), as amended. Concurred in request.
A report of the City Attorney requesting an Executive
Session to consider a matter of actual litigation being a per-
sonal injury suit pending against the City in the Circuit Court
for the City of Roanoke, pursuant to Section 2.1-344 (a) (7),
Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to consider a matter of
actual litigation being a personal injury
suit pending against the City in the
Circuit Court for the City of Roanoke, pur-
suant to Section 2.1-344 (a) (7), Code of
Virginia (1950), as amended.
A communication from Mr. W. Robert Herbert, Chairman,
Roanoke Regional Airport Commission, advising that the
Commission has approved a negotiated lease with Mr. Donald W.
Manns for operating a shoeshine stand in the new airport ter-
minal building.
RECOMMENDED ACTION: Receive and file.
A list of items pending from July 10, 1978, through June
26~ 1989.
RECOMMENDED ACTION: Receive and file.
(3)
C-5
Qualification of Mr. Harold F. Dill as a member of the
Advisory Board of Human Resources for a term ending November 30,
1992.
RECOMMENDED ACTION: Receive and file.
Hear
be
Peti
ao
be
Ce
REGULAR AGENDA
lng of Citizens Upon Public Matters:
Request to present petitions in support of closing The
Club, formerly Club 19, in the Golden Key Shopping Center.
Ms. Marie Shockley, Spokesperson.
Referred to the City Manager and City Attorney for reply
as soon as possible.
Request of the Board of Windward Condominium Unit
Homeowners Association to address Council with regard to
drainage problems and certain other conditions. Mr. G.
Michael Pace, Jr., Attorney.
The matter was tabled until the next regular meeting of the
Council to be held on Monday, July 24, 1989.
tions and Communications:
A communication from the Honorable Roy B. Willett, Chief
Judge, Twenty-Third Judicial Circuit of Virginia,
transmitting an Annual Report of the Board of Equalization
for the taxable year July 1, 1989 to June 30, 1990.
Received and filed.
A corrvnunication from the Roanoke City School Board recom-
mending the closeout of 29 completed school grants, which
will result in a net decrease in appropriation of
$900,129.00.
Adopted Ordinance No. 29661. (6-0)
A communication from the Roanoke City School Board recom-
mending appropriation of funds for certain school grants.
Adopted Ordinance No. 29682. (6-0)
A corrgnunication from the Roanoke City School Board recom-
mending appropriation of $268,167.00 from the Capital
Maintenance and Equipment Replacement Fund and $150,000.00
from the Vehicle Replacement Fund, to purchase school buses
and four driver education vehicles; and appropriation of
$1,200,000.00 in capital funds to remove priority asbestos
materials from school buildings and roofs.
Adopted Ordinance No. 29663. (6-0)
(4)
A communication from Council Member David A. Bowers with
regard to Old Southwest as a residential area and the
reopening of Highland Park School.
Referred to Mr. W. Robert Herbert, City Manager, Mr.
Wiiburn C. Dibling, Jr., City Attorney, Mr. John R.
Marlles, Chief of Community Planning, Dr. John Kern,
Director, State Regional Preservation Office and Mr. Geoff
Seamans, President, Old Southwest, Inc.
5. Reports of Officers:
a. City Manager:
Briefings: None·
Items Recommended for Action:
A report recommending authorization to execute renewal
of the lease agreement with Greater Roanoke Transit
Company for the Operations Facility located at 12th
Street and Campbell Avenue, S. E.
Adopted Ordinance No. 29664 on first reading. (6-0)
A report recommending authorization to execute Change
Order No. 1 to the agreement for engineering services
with Hayes, Seay~ Mattern and Mattern, for repair of
the Washington Park Box Culvert, in the amount of
$11,500.00.
Adopted Ordinance No. 29665. (6-0)
A report recommending authorization to execute Change
Order No. 2 to the contract with Dixon Contracting,
Inc., for the Coyner Springs Sanitary Sewer Main
Extension, in the amount of $116~324.00.
Adopted Ordinance No. 29666 and Ordinance No. 29667.
(6-0)
4. A report recommending authorization to implement the
Enhanced Emergency Medical Services Program.
Adopted Resolution No. 29668 and Ordinance No. 29669.
(6-0)
A report concurring in a report of the Bid Committee
recommending acceptance of the bid submitted by Griffin
Pipe Products Company, to supply ductile iron water
pipe, for the period July 1~ 1989 to June 30, 1990.
Adopted Ordinance No. 296?0. (6-0)
(5)
A report concurring in a report of the Bid Committee
recommending acceptance of the bids submitted by
General Chemical Corporation to supply liquid alum;
Prillaman Chemical Corporation to supply standard
ground alum; and Van Waters & Rogers, Inc., to supply
liquid chlorine~ for the period July 1, 1989 to June
30, 1990.
Adopted Ordinance No. 29671. (6-0)
b. Director of Finance:
1. A report with regard to reappropriation of prior year
encumbrances.
Adopted Ordinance Nos. 29672, 29673, 29674, 29675 and
29676. (6-0)
c. City Attorney:
A report recommending adoption of an ordinance to
readopt and reenact the Code of the City of Roanoke
(1979).
Adopted Ordinance No. 29677. (6-0)
6. Reports of Committees:
A report of the committee appointed to tabulate bids
received for roof replacement at the Utility Lines Services
building at 3447 Hollins Road, N. E., recommending award of
a contract to Valley Roofing Corporation, in the amount of
$15,040.00; and appropriation of funds therefor. Council
Member Robert A. Garland, Chairman.
Adopted Ordinance No. 29678 and Ordinance No. 29679. (6-0)
A report of the Water Resources Committee recommending
authorization to execute a lease with Hertz Corporation for
an improved two acre parcel of land located at 1302
Municipal Road, N. W., at an annual lease fee of
$17~000.00. Council Member Elizabeth T. Bowies, Chairman.
Adopted Ordinance No. 29680 on first reading. (6-0)
A report of the Water Resources Committee recommending
authorization to execute a lease agreement with Randall D.
Hollandsworth and Reva S. Hager, owners of property located
at 2429 Mount Pleasant Boulevard, S. E., allowing
encroaching structures to remain in place and in use on the
City's ~se Spring property. Council Member Elizabeth T.
Bowles, Chairman.
Adopted Ordinance No. 29681 on first reading. (6-0)
(6)
7. Unfinished Business: None.
8. Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29632, on second reading, amending Article
III, Sewer Use Standards, of Chapter 26, Sewers and Sewage
Disposal, of the Code of the City of Roanoke (1979), as
amended, by amending and reordaining §26-43, Definitions,
subsection (a) of §26-44, General requirements, subsections
(b) and (e) of §26-55, Measurement, sampling, etc., and
report of discharges, subsections (a) (5), (c), (d) and (e)
of §26-56, Discharge permits for industrial waste, §26-63,
Right of entry to enforce article, §26-65, Notice of
violations, §26-66, Penalty for violations, and by enacting
new subsections (g) and (i) of §26-44, General require-
ments, subsections (g) and (h) of §26-51, Discharge of
substance capable of impairing~ etc., facilities, subsec-
tion (d) of §26-52, Right to require pr,treatment and
control of~ or to reject discharges, subsection (i) of
§26-55, Measurement, sampling, etc.~ and report of
discharges~ and a new section to be entitled §26-68, Public
access to data, of Article III, Sewer Use Standards, of
Chapter 26, Sewers and Sewage Disposal, such code amend-
ments and additions improving and increasing the protection
program for the City's Publicly Owned Treatment Works; and
providing for an effective date for such regulations.
Adopted Ordinance No. 29632. (6-0)
be
Ordinance No. 29647, on second reading, accepting the bid
for certain concession privileges to be exercised at the
Fallon Park swimming pool upon certain terms and con-
ditions; and authorizing the execution of the requisite
concession agreement.
Adopted Ordinance No. 29647. (6-0)
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
Vacancies on various authorities, boards, commissions and
committees appointed by Council.
10. Other Hearings of Citizens:
Thirteen residents of the Peters Creek Road, N. W. area
addressed Council with regard to flooding problems. The matter
was referred to the City Manager for study and report back to
Council.
(7)
C~ce of ~e Moyor
July 10~ 1989
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke~ Virginia
Dear Mrs. Bowies and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities~ boards~
commissions and corr~ittees appointed by Council~ pursuant to
Section 2.1-344 (a) (1)~ Code of Virginia (1950)~ as amended.
Noel C. Taylor
Mayor
NCT:se
Room 452 Municipal Building 215 Church Avenue, S.W, Roanoke, ~i~jinia 24011 (703) 981-2444
WILBURN C. DIBLING, JR.
CITY OF ROANOKE
OFFICE OF THE CITY AT'FORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 240t 1-1595
July 10, 1989
WILLIAM X PARSONS
MARl( ALLAN WILLIAMS
KATHERINE HOWE JONES
STEVEN J, TALEVl
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request an Executive Session of City Council to
consider a matter of actual litigation being a personal injury suit
pending against the City in the Circuit Court for the City of Roanoke
pursuant to $2.1-344 (a)(7), Code of Virginia (1950), as amended.
With kindest personal regards, I am
Sincerely yours,
City Attorney
WCDJr:fcf
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
C, ffice ~ ~e City Cler~
July 12, 1989
File #9
Mr. W. Robert Herbert, Chairman
Roanoke Regional Airport Corrrnission
Roanoke, Virginia
Dear Mr. Herbert:
Your conrnunication advising that the Roanoke Regional Airport
Commission has approved a negotiated lease with Mr. Donald W.
Manns for operating a shoeshine stand in the new airport terminal
building, was before the Council of the City of Roanoke at a
regular meeting held on Monday, July 10, 1989.
On motion, duly seconded and adopted, the cor~nunication was
received and filed.
Sincerely,
SHE:fa
Eric.
pc:
Sandra H. Eakin
Deputy City Clerk
Mr. Donald W. Manns, 1428 Orange Avenue, N. W., Roanoke,
Virginia 24017
Mr. Lee Garrett, Vice Chairman, Roanoke Regional Airport
Corrgnission, P. O. Box 29800, Roanoke, Virginia 24018-0798
Mr. Robert C. Poole, Airport Manager
Ms. Cathy S. Pendleton, Secretary, Roanoke Regional Airport
Commission
Room 456 Municil:)al Building 2t5 Church Avenue, SW Roanoke, V~rg~nia 24~t t (703) 981-2541
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Council referred an inquiry from Mr. Donald W. Manns on April 24,
1989 to the Roanoke Regional Airport Commission for consideration and
reply. The issue being discussed was the request for proposals for a
combined barbershop, beauty shop, and shoeshine stand.
The conclusion of the bidding process was that no responsive
proposal was received to the public solicitation of proposals by the
Connnission. Consequently, on June 21, 1989, the Con~aission approved a
negotiated lease with the incumbent, Mr. Manns, for operating a
shoeshine stand in the new airport terminal building.
This correspondence is for your information and requires no formal
action of City Council.
WRH:KBK:afm
CC:
Respectfully submitted,
W. Robert Herbert, Chairman
Roanoke Regional Airport
Con~aission
Members, Roanoke Regional Airport Comission
Mr. Robert C. Poole, Airport Manager
Mrs. Cathy Pendleton, Con, mission Secretary
Mr. Donald W. Manns
Pending Items fl*om July 10, 1978,
Referral Date Rej~erred To
7/10/78 City Manager
2/23/S7
Regional Cable
Television Committee
6/20/88
Regional Cable
Television Committee
8/8/88
City Manager
1989-90 Budget Study
9/12/88
City Manager
11/14/88
City Manage,'
1/9/89
City Manager
tht.ough June 26, 1989.
Item
Recommendation No. 11 con-
tained in the Mayor's 1978
State of the City Message.
(Development of Mill Moun-
tain hotel.)
Request of Cox Cable Roanoke
for' a renewal of their fran-
chise agreement in order to
simplify and clarify langu-
age~ make certain additions
and deletions, and extend the
tel,mo
Communication advising of Cox
Cable Roanoke's intent to
seek renewal of the Cable
Television Franchise in the
City of Roanoke.
Mayor's 1988 State of the
City recommendation No. 1
pursue a diversified economic
development strategy invol-
ving downtown, industrial
areas~ tout'ism and conven-
tions and review the current
City organizational structure
manpower~ and money available
to market the City.
Comments of lit.. Michael B.
Smith~ regarding the need for
a storm d~.ainage system on
Edgelawn Avenue~ N. W.~ to
eliminate excessive water
,.un-off.
Report of the City Planning
Commission recommending ap-
proval of the proposal of the
Citizens' Advisory Committee
on City-Wide Pat'ks Study to
name the sports complex area
nea,' Victory Stadium~ "Roa-
noke Rivet. Sports Complex."
Matter with regat'd to speed-
ing on Hemlock Road, N. W.
-1-
Pending Items from July 10~ 1978,
Referral Date Refert'ed To
4/17/89 City Manager
5/15/89
City Attot'ney
5/22/89
City Manager
Director of Finance
6/5/89
City Manager
6/12/89
Robert A. Gar, land
Kit B. Kiser
William F. Clat'k
6/12/89
City Planning
Commission
through June 26, 1989.
Item
A communication from Mr.
Roger' E. Fr.anklin requesting
consideration of certain pro-
posals for' neighborhood revi-
talization.
Communication from Vice-Mayor
Beverly T. Fitzpatrick~ Jr.~
recommending that Council
consider an amendment in the
procedure fo~. election of
School Board Trustees which
would allow Council to deter-
mine the o~'der in which the
candidates fo~' the public
interview are called.
Request of the Jefferson High
School Corr~nittee for a
contribution in the amount of
$3.5 million fo~' the t.enova-
tion of Jeffet.son High School
and a request for' immediate
repair of the school's roof.
Communication from Council
Member David A. Bowers recom-
mending that William Fleming
High School be recognized for
its many scholastic achieve-
ments.
Bids fo~' the lease of app~.ox-
imately 3~000 square feet of
retail space and an addi-
tional storage area within
the Market Square Parking
Garage on CampbeIl Avenue~
S. W.
Request of John D. F,alin
that a t~'act of land contain-
ing 0.81 acre~ more or less~
located in the 2900 block of
Epperly Avenue, N. W., be
r.ezoned from RS-3~ Residen-
tial Single Family District,
to RM-2, Residential Multi-
Familyj Medium Density
District~ subject to ce~'tain
conditions proffered by the
petitioner.
-2-
Pending Items
Refers'al Date
6/12/89
6/19/89
6/26/89
6/26/89
from July 10~ 1978~
Referred To
City Planning
Corr~nission
Robert Ao Garland
William F. Clark
Kit B. Kiser
City At torney
City Attorney
through June 26~ 1989.
Item
Request of Mr. and Mrs. Bill
Laferty that a t~.act of land
lying at the northweste~'ly
intersection of Shenandoah
Avenue and 30th Street~
N. W., being 502 - 30th
Street~ N. W.~ be rezoned
from LM~ Light Manufacturing
District~ to HM~ Heavy
Manufacturing District~ sub-
ject to ce~'tain conditions
proffered by the petitioners.
Bids fo~' Williamson Road
Storm Drain~ Phase 2 -
Contract IA, Lower Segment.
Request of Council Member
David A. Bowers for a legal
opinion on ce~.tain aspects of
the new contract fo~' the
Superintendent of Schools.
Preparation of the proper
measure requesting that the
State Police Helicopter con-
tinue to be based at the
Virginia Tech Airpo~.t.
-3-
Office of the City Clerk
July 12, 1989
File #15-72
Mr. James D. Ritchie
Director of Human Resources
Roanoke, Virginia
Dear Mr. Ritchie:
This is to advise you that Mr. Harold F. Dill has qualified as a
member of the Advisory Board of Human Resources for a term ending
November 30, 1992.
Sincerely,
SHE:fa
Sandra H. Eakin
Deputy City Clerk
Room 456 Munici~al Building 2t5 (D',urch Avenue, SW Roanoke ~r'g~nia 2,~)1 t (703) 981-254't
0-2
Oath or Affirmation of Office
State o] Vi~ginla, Git~I o] Roanoke, to.~olt:
I, ., do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
; .
according to the best of my ability.
Subscribed and sworn to before ~ne, this
Office of the Cirk Clerk
July 12, 1989
File #66
Mr. W. Robert Herbert Mr. Wilburn C. Dibling,
City Manager City Attorney
Roanoke, Virginia Roanoke, Virginia
Gentlemen:
Jr.
At the regular meeting of the Council of the City of Roanoke held
on ~,fonday, July 10, 1989, Ms. Marie Shockley appeared before
Council and presented petitions in support of closing The Club,
formerly Club 19, in the Golden Key Shopping Center.
On motion, duly seconded and adopted, the matter was referred to
you for study, report and recor~nendation to Council.
Sincerely,
SHE:fa
Eno.
pc: Ms. Marie
Virginia
Sandra H. Eakin
DePuty City Clerk
Shockley, 3328 Greenland Avenue, N. W. Roanoke,
24012 '
Room 456 Municipal Building 215 C2nurch Avenue S W Roanoke Virginia 240t I (703) 981-2541
CITY
'89 30
Roanoke City Clerk's Office
Municipal Building Downtown Roanoke
Marie Shockley
3328 Greenland Ave.
Roanoke, Va. 24012
Dear Sirs,
I, Marie Shockley, am requesting to appear before City Council
on July 10,1989 concerning The Club formerly Club 19 in the Golden
Key Shopping Center in Roanoke. A petition pleaing for The Club to
be closed down has been signed by over 500 concerned citizens to
date. I hope City Council will grant my request to appear on the
above mentioned date to present this petition.
Sincerly,~
Marie Shockley
Misc. 7/24/89- Council; C.Mgr.; C.Atty.
GENTRY LOCKE
RAKES & M(3DRE
A~torneys at La~
703-982.8000
Telecopier 703 - 982,8524
July 21, 1989
HAND DELIVERED
MS. Sandy Eakin, Clerk
City of Roanoke
215 Church Avenue
Roanoke, Virginia 24011
Re: Windward Condominium
Dear Ms. Eakin:
This is to advise you that the Windward Condominium Unit Owners
Association and the declarant, Windward Associates, are currently
engaged in negotiations among themselves and with various
departments of the City of Roanoke to resolve the outstanding
disputes between them. At this point, we are awaiting the
compilation of certain information and calculations by the
declarant's engineer regarding drainage issues, which upon
submission will be reviewed by the City. Until such time as the
calculations are submitted and fully reviewed by the City, we ask
that the appearance of Windward Condominium Unit Owners
Association before the City Council of the City of Roanoke be
continued generally until further notice.
We very much appreciate your cooperation and assistance in this
regard.
Yours sincerely,
GMPjr/jmm
CC:
Mr. Ted Tucker
Mr. Ron Miller
Mr. Bill Mullins
~ ~.~fchael Pace
Edward A. Natt, Esquire
Dr. Harry B. Fleming
Mr. Bill White
021.1tr
OSTER.HOUDT, FERGUSON, NATT, Atq~RO~ 8 AGEE
'89 ,"! I0 :17
ROANOKE, VIRGINIA
24018- 1699
July 7, 1989
TO the City Council
City of Roanoke
Municipal Building
Roanoke, Virginia 24011
Re: Windward Condominiums
Honorable Mayor and Members of Council:
This is to advise that our law firm represents Windward
Associates, the owner and developer of Windward Condominium. We
have been made aware that residents of Windward Condominium are
going to appear before the Council of the City of Roanoke at its
meeting on July lOth requesting that the City of Roanoke expedite
its review of the site plans previously submitted by my client.
This letter is written to join in the request that the city staff
expedite its review so that final approval of the project can be
obtained.
Representatives of Windward Associates have met over the
last several months with city officials on several occasions. We
have attempted to address every question or problem that has been
raised. We believe that our discussions with city officials have
been forthright and we have attempted to address all of the
issues in a very positive manner. We stand ready, willing, and
able to continue to address any concerns of the citizens, and
look forward to a prompt and satisfactory approval of the site
plans and the entire project.
Very truly yours,
OSTERHOUDT, FERGUSON,
AHERON & AGEE, P.C.
a r-,, -
Edward A. Natt
NATT,
mp
cc: Windward Associates
July 5, 1989
To The City Council
City of Roanoke, Virginia
Lady and Gentlemen:
The Board of Windward Condominium Unit Owner's Association and a
group of residents of Windward Condominium, located on Ogden
Road, S.W. (across the railroad from Tanglewood Mall), wish to
appear before City Council on Monday, July 10, 1989, to discuss
certain conditions in the Condominium. We understand that
certain departments of the City, namely, the Department of Public
Works, Building and Zoning, Community Planning, and Engineering
are currently reviewing the site plans for the Condominium
submitted by the developer. However, the recent torential rains
and the slow pace of the review process have caused us to ask for
your assistance. The primary concern of the Board and of the
residents pertains to drainage problems in the Condominium. In
addition, there are other problems~ which include, but are not
limited to:
General grading in the Condominium for the proper
drainage of water;
Lack of or the improper installation of flashing
on roof edges to channel water into gutters;
Lack of sufficient drains to properly carry off
surface water;
4. Lack of curbs and gutters in areas to properly
channel water to existing drains;
Water pressure (water furnished by the city) in
excess of 75 pounds and in some cases in excess
of 80 pounds and the effect of that pressure on
underground plastic pipe;
The lack of shrubbery, dead shrubbery and sub-
standard shrubbery in parts of the Condominium;
Proper bracing of roof trusses to prevent future
damage to roofs or buildings;
Roanoke City Council
July 5, 1989
Page 2
Various items inside and outside of individual
units that cannot be listed in detail here.
Respectfully submitted
for the Board of Windward
Condominium Unit Owner's Association
Leo F. Waterman, Treasurer
Windward Condominium Unit
Homeowners Association
062. ltr
Office of ~e City Cler~
July 12, 1989
File #162-109
The Honorable Roy B. Wiilett
Chief Judge, Twenty-Third
Judicial Circuit of Virginia
Roanoke, Virginia
Dear Judge Willett:
Your communication transmitting an Annual Report of the Board of
Equalization for the taxable year July 1, 1989 to June 30, 1990,
was before the Council of the City of Roanoke at a regular
meeting held on Monday, July 10, 1989.
On motion, duly seconded and adopted, the
filed.
report was received and
Sincerely,
Sandra II. Eakin
Deputy City Clerk
SHE:fa
pc: Mr. Richard J. Varney, Chairman, Board of Equalization, 1814
Belleville Road, S. W., Roanoke, Virginia 24015
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Room 456 Municipal Buildin~ 215 Church Avenue, SW Roanoke. V~rg~nia 2401 ~1 (703) 981-2544
TWENTY-THIRD JUDICIAL CIRCUIT
OF VIRGINIA
COMMONWEALTH OF VIRGINIA
June 27, 1989
The Honorable Noel C. Taylor
Members of City Council
Room 452, Municipal Building
Roanoke, VA 24016
Re: 1989 Report of the Board of Equalization
Dear Mr. Mayor and Members of Council:
I am enclosing the original Report of the Board of
Equalization for the taxable year July 1, 1989 to June 30, 1990.
The Board received 225 appeals. This year's appeals amount to 46
more than were considered last year.
Ail the members of the Board request and recommend that the
Board continue to have access to computer service for their work.
It is also recommended by the Board that future Equalization
Boards continue to have separate office space from the Real
Estate Valuation Office.
The Equalization Board further reported that the Real Estate
Valuation Office was very cooperative and helpful in supplying
needed data; the Board requests and recommends that this
assistance from the Valuation Office continue to be available for
future Equalization Boards. The Judges sitting in the Roanoke
City Circuit Court endorse and support the recommendations of the
Board of Equalization.
If you determine that there are any problems, or if you have
any suggestions for the improvement of the appointment process
for this Board, please let us know. I am copying this letter to
those indicated below.
The Honorable Noel C. Taylor
Members of City Council
June 27, 1989
Page 2
Please advise me if
provide further information to you.
I can be of further assistance or
~~Judge
RBW/bc
CC:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Honorable Clifford R. Weckstein
Honorable Diane McQ. Strickland
Mr. Richard J. Varney, Chairman
Board of Equalization
Mr. W. G. Light, Vice-Chairman
Board of Equalization
Mr. Randolph E. Harrison, Jr., Secretary
Board of Equalization
Mary F. Parker, CMC, City Clerk
June 23, 1989
The Honorable Roy B. Willett
Judge of the Circuit Court
of the City of Roanoke
Roanoke, Virginia 24011
Dear Judge Willett:
We wish to inform you that the Equalization Board has completed its work
for the taxable year July 1, 1989 to June 30, 1990.
The Board received 225 Appeals. Ail properties were inspected with the
following results:
225 Assessments were considered
46 Commercial and Industrial
26 Commercial and Industrial Affirmed Value
20 Commercial and Industrial Decreased Value
173 Residential
97 Residential Affirmed Value
76 Residential Decreased Value
6 Appeals were withdrawn before inspection
Letters dated June 23, 1989 will be mailed on June 23, 1989 informing
each taxpayer of our decision.
It is recommended that future Equalization Boards continue to have access
to the computer service in their work. Also, it is recommended that future
Equalization Boards continue to have seperate office space from the Real
Estate Valuation Office.
The Office of Real Estate Valuation was very cooperative and helpful in
supplying property data; and we trust that this assistance will be available
for future Equalization Boards.
The Honorable Roy B. Willett
Page 2
June 23, 1989
If you have any questions, please contact us.
Very truly yours,
Board of Equalization of Real Estate
Assessments for the City of Roanoke
Richard J. Varney, Chairman
W.G. (Bill) ~Lig~,/qic~-Chairman
Randolph E. Harrison,~r.~, Secretary
RJV/pl
Office of the Ci~, Clerk
July 12, 1989
File #60-236-467
Mr. Joel ~. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance Ho. 29661 amending and reor-
daining certain sections of the 1989-90 Grant Fund
Appropriations, providing for the closeout of 29 completed school
grants, which will result in a net decrease in appropriation of
$900,129.00. Ordinance Ho. 29661 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, July 10,
1989.
Sincerely,
SHE:fa
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. O. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room 456 Municipal BullOing 21§ Church Avenue SW R4x~noke. Virginia 244D1 t ~703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of July, 1989.
No. 29661.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the
Government of the
exist.
usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
sections of the 1989-90 Grant Fund
same are hereby, amended and
THEREFORE,
Roanoke that certain
Appropriations, be, and the
reordained to read as follows,
in part:
Appropriations
Education
Chapter I Winter (1-14) ............................
Chapter I Summer (15-18)...
Chapter I Carryover (19-26)~~~
Chapter II Competitive (27) ......................
Vocational Summer Youth '87 (28) .................
Alternative Education '88 (29-30) ................
Summer Youth IIA (31) ............................
Juvenile Detention Home (32) ......................
Child Development Clinic (33) .....................
Bureau of Crippled Children (34) ..................
special Education Inservice (35) ..................
Preschool Incentive (36) ........................
Apprenticeship (37-39)
GED Testing (41) ................................
Artists in Education (42) .......................
SAT Preparation (43) ............................
Especially For You (44) ............................
Regional Science Fair (45).
Impact Aid (46) ............ ~~]~
$13,561,127
1,114,814
240,029
389,746
17,631
38,398
164,290
29,132
46,700
43,561
54,462
4,042
9,443
91,250
58,167
2,941
19,402
4,779
3,518
4,718
41,014
Revenue
Education
Chapter I Winter (47) .........................
Chapter I Summer (48) .........................
Chapter I Carryover (49) ......................
Chapter II Competitive (50) ...................
Vocational Summer Youth '87 (51) ..............
Alternative Education '88 (52) ................
Summer Youth IIA (53) ...........................
Juvenile Detention Home (54) ......................
Child Development Clinic (55) .....................
Bureau of Crippled Children (56) ..................
Special Education Inservice (57) ..................
Preschool Incentive (58) ........................
Apprenticeship (59) .............................
ABE-DIAL (60) ...................................
GED Testing (61) ..............................
Artists in Education (62) .....................
SAT Preparation (63) ..........................
Especially For You (64) ........................
Regional Science Fair (65) ......................
Impact Aid (66) .................................
$13,561,127
1,114,814
240,029
389,746
17,631
38,398
164,290
29,132
46,700
43,561
54,462
4,042
9,443
91,250
58,167
2,941
19,402
4,779
3,518
4,718
41,014
1) Supervisor
2) Elem. Teachers
3) Sec. Teachers
4) Clerical
5) Aides
6) Nurses
7) Soc. Security
8) State Retire-
ment
9) Group Life Ins.
10) Health Ins.
11) Indirect Costs
12) Instructional
Supplies
13) Contracted
Maintenance
14) Instr. Travel
15) Teachers
16) Aides
17) Lease of Equip.
18) Instr. Supplies
19) Elem. Teachers
20) Supervisors
21) Aides
22) Soc. Security
23) Retirement
24) Health Ins.
25) Group Life Ins.
035-060-6121-6001-0110)
035-060-6121-6001-0112)
035-060-6121-6001-0113)
035-060-6121-6001-0116)
035-060-6121-6001-0117)
035-060-6121-6001-0121)
035-060-6121-6001-0204)
(035-060-6121-6001-0206)
(035-060-6121-6001-0208)
(035-060-6121-6001-0210)
(035-060-6121-6001-0217)
(035-060-6121-6001-0309)
035-060-6121-6001-0335)
035-060-6121-6001-0402)
035-060-6122-6449-0121)
035-060-6122-6449-0141)
035-060-6122-6449-0541)
035-060-6122-6449-0614)
035-060-6123-6000-0121)
035-060-6123-6000-0124)
035-060-6123-6000-0141)
035-060-6123-6000-0201)
035-060-6123-6000-0202)
035-060-6123-6000-0204)
035-060-6123-6000-0205)
$ 20,179)
272,516)
15,868)
12,333)
102,494)
17,697)
24,759)
61,460)
22,157)
17,760)
10,723)
( 6,313)
8,717)
683)
15,296)
11,002)
21,300)
4,019)
83,269)
11,872)
34,975)
12,617)
24,610)
3,479)
2,005)
26) Sec. Teachers
27) Sec. Teacher~
28) Travel
29) Health Ins.
30) Travel
31) Carpenters
32 Consultant
33 Consultant
34 Consultant
35 Instr. Supplies
36 Supplies
37 Health Ins.
38 Instr. Costs
39 Travel
40 Aides
41 Teachers
42 Other Costs
431 Other Costs
44) Coordinator
45) Travel
46) Coordinator
47) Federal Grant
Receipts
48) Federal Grant
Receipts
49) Federal Grant
Receipts
50) Federal Grant
Receipts
51) Federal Grant
Receipts
52) Local Match
53) Federal Grant
Receipts
54) State Grant
Receipts
55) State Grant.
Receipts
56) State Grant
Receipts
57) State Grant
Receipts
58) Federal Grant
Receipts
59) State Grant
Receipts
60) Local Match
61) Fees
62) Local Match
63) Fees
64) Federal Grant
Receipts
035-060-6123-6100-0121)
035-060-6220-6024-0113)
035-060-6411-6015-0402)
035-060-6413-6005-0204)
035-060-6413-6005-0402)
035-060-6414-6040-0143)
035-060-6556-6010-0113)
035-060-6557-6010-0113)
035-060-6558-6010-0113)
035-060-6559-6010-0309)
035-060-6562-6010-0309)
035-060-6729-6015-0204)
035-060-6729-6015-0308
035-060-6729-6015-0402
035-060-6730-6015-0140
035-060-6731-6015-0141
035-060-6810-6021-0308
035-060-6925-6050-0309
035-060-6935-6005-0327
035-060-6936-6030-0402
035-060-6941-6665-0138
(035-060-6121-1102)
(035-060-6122-1102)
(035-060-6123-1102)
(035-060-6220-1102)
035-060-6411-1102)
035-060-6413-1101)
035-060-6414-1102)
035-060-6556-1100)
035-060-6557-1100)
035-060-6558-1100)
035-060-6559-1100)
035-060-6562-1102)
035-060-6729-1100)
035-060-6730-1101)
035-060-6731-1103)
035-060-6810-1101)
035-060-6925-1103)
(035-060-6935-1102)
$( 32,427)
2,369)
862)
10,415)
8,708)
6,548)
469)
396)
33)
1,026)
413)
905)
9,939)
830)
4,621)
2,417)
98)
2,115
( 9,182)
(1,282)
8,799
(593,659)
(51,617)
(205,254)
( 2,369)
862)
19,123)
6,548)
469)
396)
33)
1,026)
413)
11,674)
4,621)
2,417)
98)
2,115
( 9,182)
65) Fees (035-060-6936-1103) $( 1,282)
66) Federal Gran~
Receipts (035-060-6941-1102) 8,799
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Donald Bartol
James M. Turner, Jr., Chairman
Saflye T. Coleman, Vice Chairman
Roanoke
City School Board
P.O Box 13105, Roanoke, Virginia ~4031 ·
Marilyn C. Curtis
n ~; ~Win;~ 8.. Feinour
Velm-a B: ,Seif-
William White, Sr.
Frank P. Tota, Superintendent
Richard L Kelley, Clerk of the Board
70~-981 -~81
June 23, 1989
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of June 22,
1989, the School Board respectfully requests City Council to close 29
completed school grants. The closing of these grants results in a net
decrease in appropriation of $900,129.00.
The School Board appreciates the approval of this request.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
cc:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. Joel M. Schlanger (with accounting details)
Excellence in Education
July 10, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request for Closeout of Grants
I have reviewed the attached request to close out
grants of the School Board. The request to close grants is
necessary since the grant programs are complete.
I recommend that you concur with this request of the
School Board.
JMS/kp
Attachment
% ~lff~l~l James M. Turner, Jr.. Chairman
Soflye T. Coleman, Vice Cholrmon
Donald Bortol
Roanoke · .
CI1:¥ School 8oord
P.O Box 13105, Roanoke, Virginia 24031 ·
Marllyn ¢. Curtis
Edwin R. ~llloui.
Velma I~. ,Seif
Williom White. Sr.
Frank P. Toro, Superintendent
Richard L Xelle¥, Cled~ of the Board
703-981 ;2381
June 23, 198g
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of June 22,
1989, the School Board respectfully requests City Council to close 29
completed school grants. The closing of these grants results in a net
decrease in appropriation of $900,129.00.
The School Board appreciates the approval of this request.
Sincerely,
Executive for Business Affairs
rg
cc: Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
v~iMMr. W. Robert Herbert
r. Wilburn C. Dibling,
r. Joel M. Schlanger [with accounting details)
, Excellence in Education
ROANOKE CITY SCHOOL 50ARD
Roanoke, Virginia
RE(~EST TO CLOSE SCHOOL GRANTS
The twenty nine school grants listed below have been completed and should be
closed. In order that appropriations, revenues and expenditures for each
grant may be equal, the net decrease in appropriation is necessary.
GRANT INCREASE
NUMBER DESCRIPTION (DECREASE)
035-060-6121
035-060-6122
035-060-6123
035-060-6220
035-060-6411
035-060-6413
035-060-6414
035-060-6550
035-060-6555
035-060-6556
035-060-6557
035-060-6558
035-060-6559
035-060-6562
035-060-6728
035-060-6729
035-060-6730
035-060-6731
035-060-6810
035-060-6923
035-060-6924
035-060-6925
035-060-6928
035-060-6930
035-060-6931
035-060-6934
035-060-6935
035-060-6936
035-060-6941
Net Decrease
June 22, 1989
Chapter I Winter 124-88-1 $ (593,659.00)
Chapter I S-mner 124-88-2 (51,617.00)
Chapter I Carryover 124-88-3 (205,254.00)
Chapter II Competitive 87 ( 2,369.00)
Vocational Su~er Youth 87 ( 862.00)
Alternative Education 88 (19,123.00)
Su~er Youth Title IIA 1988 ( 6,548.00)
Flow Through 87 -_
Flow Through 88 --
Juvenile Detention Home 88 ( 469.00)
Child Development Clinic 88 ( 396.00)
Bureau of Crippled'Children 88 ( 33.00)
Special Education Inservice 88 ( 1,026.00)
Preschool Incentive 88 ( 413.00)
¥ocational Guidance 88 --
Apprenticeship 88 (11,674.00)
ABE/DIAL 88 ( 4,621.00)
GED Testing 88 ( 2,417.00)
Artist in Education 88 ( 98.00)
Magnet Schools 88 --
Technical Assistance 88 --
SAT Preparation 88 2,115.00
Impact Aid 88 --
Project Discovery 88 --
Governor's School 88 --
Drug Free Schools 88 --
Especially for You 88 ( 9,182.00)
Science Fair 88 ( 1,282.00)
Impact Aid 89 8,799.00
s 19oo,129.ooI
ROANOKE CTTY SCHOOL BOARD
Roanoke, virginia
REQUEST TO CLOSE SCllOOL OR&NY
Chapter I Winter 124-88-1
6121
The ECIA Chapter I Winter program for fiscal year 1987-88 expended federal
funds in the amount of $1,114,813.01 to provide reading, language arts and
mathematics instruction for students in targeted schools. The program ended
December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z1H should be made.
ACCOUNT NUMBER
035-O60-6121-6OO1-0110
035-O60-6121-6001-0112
O35-O60-6121-6001-Ol13
O35-060-6121-6001-Ol16
035-060-6121-6001-Ol17
035-060-6121-6001-O121
035-060-6121-6001-0204
035-O60-6121-6001-0206
O35-060-6121-6OO1-0208
O35-O60S6121-6001-0210
035-060-6121-6001-0217
035-060-6121-6001-O309
035-060-6121-6OO1-O335
035-O60-6121-6001-0402
Appropriation Unit Z1H
035-060-6121-1102
DESCRIPTION
Supervisor
Elenentary Teachers
Secondary Teachers
Clerical
Aides
Nurses
Social Security
State Retirement
Group Life Insurance
Realth Insurance
Indirect Costs
Instructional Supplies
Contracted Naintenance
Instructional Travel
Federal Grant Receipts
INCREASE
(DECREASE)
(2o,179.oo)
(272,516.00)
(15,868.00)
(12,333.00)
(102,494.00)
17,697.00)
24,759.00)
61,460.00)
22,157.00)
17,760.00)
10,723.00)
6,313.00)
8,717.00)
683.00)
1593,659.001
1593r659.oo}
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
RI~UEST TO CLOSE SCHOOL 6P.%1~
Chapter I Summer 124-88-:]
619.2
The ECIA Chapter I Summer program expended federal funds in the amount of
$240,028.99 to provide reading, language arts and mathematics instruction for
etudents during the sumer session. The program ended September 30, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZiI should be made.
ACCOUNT NUMBER
DESCRIPTIO~
(DECREASE)
035-060-6122-6449-0121
035-060-6122-6449-0141
035-060-6122-6449-0541
035-060-6122~6449-0614
Teachers $ (15,296.00)
Aides (11,002.00)
Lease of E~uipment (21,300.00)
Instructional Supplies ( 4,019.00)
Appropriation Unit ZlI
$ { 51,617.00t
035-060-6122-1102
Federal Grant Receipts $ (51,617.00)
June 22, 1989
~O~NOKE CITY SGIOOL BOARD
Roanoke, Virginia
RSQUEST TO CLOSE SCHOOh GI~NT
Chapter I Carryover 124-88-3
6123
The ECIA Chapter I Carryover program for fiscal year 1987-88 expended federal
funds in the amount of S389,745.01 to provide reading, language arts and
mathematics instruction for students in targeted schools. The program ended
December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZiJ should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6123-6000-0121
035-060-6123-6000-0124
035-060-6123-6000-0141
035-060-6123-6000-0201
035-060-6123-6000-0202
035-060-6123-6000-0204
035-060-6123-6000-0205
035-060-6123-6100-0121
Elementary Teachers
Supervisors
Aides
Social Security
Retirement
Health Insurance
Group Life Insurance
Secondary Teachers
83,269.00)
11,872.00)
34,975.00)
12,617.00)
24,610.00)
3,479.00)
2,005.00)
32,427.00)
Appropriation Unit ZIJ
$ I205t254.00)
035-060-6123-1102
Federal Grant Receipts $ (205f254.00)
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
Ri~UEST TO CLOSE SCIlOOL G~
Chapter II Competitive 87
6220
The 1987 Chapter II Competitive program expended federal funds in the amount
of $17,630.62 to provide reading/language arts training. The program ended
December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the foiloving decrease in Appropriation Unit Z2H should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECRF~SE~
035-060-6220-6024-0113
Appropriation Unit Z2H
Secondary Teachers
s 12,3s9.001
035-060-6220-1102
Federal Grant Receipts $ (2~369.00)
June 22, 1989
ROANOIO~ CITY SL~OOL
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL ORANT
Vocational Sumter Youth 87
6411
The 1987 Vocational Summer Youth program expended federal funds in the amount
of $38,397.62 to provide su~er on-the-job training for vocational students.
The program ended September 30, 1988.
In Order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z4C should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6411-6015-0402
Appropriation Unit Z4C
Travel S I 862-001
035-060-6411-1102
Federal Grant Receipts $ ( 862.001
June 22, 1989
ROANOKE CITY SOIOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Alternative Education 88
6413
The 1988 Alternative Education program expended federal funds in the amount of
$57,000.00 and local match in the a~ount of $107,289.$3 to provide instruction
and guidance services to secondary students who are at risk of leaving school
due to poor academic achievement. The progra~ ended September 30, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z4E should be made.
ACCOUNT NUMBER
DESCRIPTION
INCRF~SE
IDECREASE)
035-060-6413-6005-0204
035-060-6413-6005-0402
Health Insurance $ (10,415.00)
Travel ( 8r708.00)
Appropriation Unit Z4E
$ I 19,123.001
035-060-6413-1101
Local Match $ I 19f123'001
June 22, 1989
ROMIOKE CITY SCHOOL BOARD
Roanoke, Virginia
P&~UEST TO CLOSE 8CROOL OP,~T
Su~er Youth Title IIA 1988
6414
The 1988 Su~er Youth Title IIA program expended federal funds in the amount
of $29,131.12 to provide training in marketable occupations for selected
students. The program ended December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z4F should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6414-6040-0143
Appropriation Unit Z4F
Carpenters S I 6r548'001
035-060-6414-1102
Federal Grant Receipts $ I 6r548'001
June 22, 1989
ROANOKE CTTY SCHOOL BOARD
Roanoke, Virginia
R~UEST TO CLOSE SCHOOL GRANT
Flor Through 87
6550
The 1987 Flor Through progran expended federal funds in the amount of
$43§,652.00 and state funds in the anount of $102,925.00 to provide aid for
the education and guidance of handicapped students. The program ended
Septeuber 30, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit ZSP should be closedo
June 22, 1989
- I{O~NOKE CITY SCHOOL BOA~I)
Roanoke, Virginia
RI~U~ST TO CLOSE SCHOOL OP~qT
Flow Through 88
6555
The 1988 Flow Through program expended federal funds in the amount of
$451,385.00 and state funds in the amount of $123,731.00 to provide aid for
the education and guidance of handicapped students. The program ended
December 31, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit ZSU should he closed.
June 22, 1989
ROANOKE CrTY ~CHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL
Juvenile Detention Ho~e 88
6556
The 1988 Juvenile Detention Home program expended state funds in the amount
$46,699.16 to provide ior the salary and expenses oi the consultant at the
home. The program ended September 30, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z5¥ should be nade.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6556-6010-0113
Appropriation Unit Z5V
Consultant S { 469.00}
035-060-6556-1100
State Grant Receipts $ ( 469.001
June 22, 1989
ROANOKE CITY S~IOOL DOARD
Roanoke, Virginia
RI~UEST TO CHOSE SCROOL OP~IIIT
Child Development Clinic 88
6557
The 1988 Child Development Clinic program expendedstate funds in the amount
of $43,560.73 to provide for the salary and expenses of the consultant at the
clinic. The program ended September 30, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the folloving decrease in Appropriation Unit ZS# should be made.
ACCOUNT NUNBER
DESCRIPTION
INCREASE
(DECREASE}
035-060-6557-6010-0113
Appropriation Unit ZSW
Consultant $ I 396-001
035-060-6557-1100
State Grant Receipts $ I 396-001
June 32, 1989
ROANOIE CITY SCHOOl, BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Bureau of Crippled Children 88
6558
The 1988 Bureau of Crippled Children program expended state funds in the
amount of $54,461.81 to provide for the salary and expenses of the consultant
at the bureau. The program ended September 30, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z5X should be made.
ACCOUNT NUNBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6558-6010-0113
Appropriation Unit Z§X
Consultant $ I 33.00~
035-060-6558-1100
State Orant Receipts $ I 33'001
June 22, 1989
ROANOKE CITY SClIOOI. DO~tRD
Roanoke. Virginia
REQUEST TO CLOSE SCHOOL GR~T
Special ~lucation Inservice 88
6559
The 1988 Special Education Inservice program expended state funds in the
amount of $4,041.43 to provide inservice and training sessions for special
education staff. The program ended December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit 25¥ should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6559-6010-0309
Appropriation Unit ZSY
Instructional Supplies $ I lf026.00}
035-060-6559-1100
State Orant Receipts $ I lf026.00}
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Preschool Incentive 1988
6562
The 1988 Preschool Incentive progran expended federal funds in the amount of
$9,442.27 to provide orientation and instruction for handicapped students who
entered the public school system for the first time. The program ended
December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z52 should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECR~SE)
035-060-6562-6010-0309
Appropriation Unit Z52
Supplies $ I 413'001
035-060-6562-1102
Federal Grant Receipts $ I 413'001
June 22, 1989
ROANOI~ CITY -~CHOOL BO/LRD
P, oanoke, Virginia
REI~ST TO CLOSE SCHOOL GRANT
Vocational Ouidance 88
6728
The Vocational 6uidance program expended federal funds in the amount of
$7,000.00 and local match in the amount of $7,000.00 to provide materials for
career resource centers at the junior high schools. The program ended
December 31, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit Z75 should be closed.
June 22, 1989
ROANOK~ CITY SCROOL
Roanoke, Virginia
REQUEST TO CII)SE SCHOOL
Apprenticeship 88
6729
The 1988 Apprenticeship program expended state funds in the amount of
$91,249.94 to provide on-the-job and classroom vocational instruction for
students in the apprenticeship program. The program ended December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZTN should be ~ade.
ACCOUNT NUMBER
DESCRIPTION
INCRF~SE
035-060-6729-6015-0204
035-060-6729-6015-0308
035-060-6729-6015-0402
~ealth Insurance
Instructional Costs
Travel
905.00)
9,939.00)
s30.0o)
Appropriation Unit Z7N
$ 111,674.001
035-060-6729-1100
State Grant Receipts $ Illr674.001
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
Itl~TTO CLOSE SCHOOL GRANT
aBE/DIAL 88
The 1988 ABE/DIAL program expended federal funds in the amount of $40,848.17
and local match in the amount o! $17,318.72 to provide for adult basic
education for persons vho have not completed high school and for the
instruction of adults using recorded tapes accessed by telephone. The program
ended December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the folloving decrease in Appropriation Unit ZTN should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECRF-~$E)
035-060-6730-6015-0140
Appropriation Unit Z7N
Aides $ 14f621.001
035-060-6730-1101
Local Match $ (4,621.00}
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE 8CHOOh GRANT
GED Tenting 88
6731
The 1988 GED Testing program expended fees in the amount of $2,940.91 to
provide for instructors for the administration of the GED examinations.
program ended December 31, 1988.
The
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZTO should be made.
ACCOUNT NUMBER
DESCRIPTION
(DECREASE)
035-060-6731-6015-0141
Appropriation Unit Z70
Teachers $ 12r417.00}
035-060-6731-1103
Fees S (2~417.00)
June 22, 1989
RO~NOK~ CITY SCIlOOI. BO~RI)
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Artist in Education 88
6810
The 1988 Artist in Education program expended federal funds in the amount of
$9,500.00 and local match in the amount of $9,901.50 to provide for the
enhancement of the district's arts program. The program ended December 31,
1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z8D should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6810-6021-0308
Appropriation Unit Z8D
Other Costs $ I 98-001
035-060-6810-1101
Local Match $ ( 98.00}
June 22, 1989
ROANOEE CTTY SCHOOl. BOAR/)
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
#agnet Schools 86-88
6923
The Magnet Schools program expended federal funds in the amount of
$I,763,§87.06 and local match in the amount of $14,999.94 to provide for the
operation of the magnet schools for the performing arts and for technology.
The program ended Decesuber 31, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit ZgJ should be closed.
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Technical Assistance Progran
6924
The Technical Assistance program expended federal funds in the amount of
$10,160.00 and local match in the amount of $27,017.00 to provide for
engineering studies under the provisions of the National Energy Conservation
Policy Act of 1978. The program ended December 31, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit Z9£ should be closed.
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GIt~NT
SAT Preparation 88
6925
The 1988 SAT Preparation program expended fees in the amount of $4,778.§3 to
provide for materials and instruction to prepare students for the Scholastic
Aptitude Test. The program ended December 31, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following increase in Appropriation Unit zgL should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6925-6050-0309
Appropriation Unit ZgL
Other Coats $ 2r115.00
035-060-6925-1103
Fees $ 2~115.00
June 22, 1989
RO~OEE CITY SCROOL BOAI~
Roanoke, Virginia
RE~STTO CLOSE SCHOOL GRANT
Impact Aid 88
6928
The 1988 Impact Aid program expended federal funds in the amount of $48,439.00
to provide for instructional coordination and materials. The program ended
December 31, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit zgo should be closed.
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
ItI~UEST TO CLOSE SCHOOL GRMIT
Pro~ect ~scovery 88
6930
The 1988 Project Discovery program expended state funds in the amount of
$42?,000.00 which were passed through to Total Action Against Poverty (TAP).
The program ended September 30, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit ZgQ should be closed.
June 22, 1989
RO~NOIO~ CTTY SCHOOL BOARD
Roanoke, Virginia
RE~EST TO CLOSE SC~OOIJ G~T
~overaor's School 88
6931
The 1988 Governor's School progran expended state funds in the aaount of
$194,000.00, fees from other divisions in the amount of $189,400.00 and local
match in the amount of $176,600.00 to provide instruction to gifted high
school students from the area surrounding and including Roanoke ¢it¥. The
program ended September 30, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit ZgR should be closed.
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Drug Free Schools 88
6934
The Drug Free Schools program for fiscal year 1987-88 expended federal funds
in the amount of $35,645.00 to conduct a community-wide alcohol and drug
prevention program. The program ended September 30, 1988.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit ZgU should be closed.
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Especially for You 88
6935
The Especially for You program for fiscal year 1987-88 expended federal funds
in the amount of $3,517.52 to provide family life education to students in the
Roanoke City Public Schools. The program ended September 30, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZSV should be made.
ACCOUNT NUIqBER
035-060-6935-6005-0327
Appropriation Unit ZgV
DESCRIPTION
INCREASE
(DECREASE)
Coordinator $ 19~182.001
035-060-6935-1102
Federal Grant Receipts $ 19r182.00)
June 22, 1989
ROANORE CITY SCHOOl, BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOl, GRANT
Regional Science Fair 88
6936
The 1988 Regional Scie.ce Fair program expended contributions from other
school divisions in the amount of $3,117.85 and local match in the amount of
$1,600.00 to provide for the costs of the Virginia Regional Science Fair,
which was hosted by Roanoke City. The program ended September 30, 1988.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z9¥ should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6936-6030-0402
Appropriation Unit Z9W
Travel $ {lr282.00~
035-060-6936-1103
Fees $ (1,282.00)
June 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
TO CLOSE SCHOOL GRANT
Impact Aid 89
694!
The 1989 Impact Aid program expended federal funds in the amount of $41,013.89
to provide for instructional grant coordination and materials. The program
ends June 30, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following increase in Appropriation Unit Z92 should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6941-6665-0138
Appropriation Unit Z92
Coordinator $ 8f799.00
035-060-6941-1102
Federal Grant Receipts $ 8r799.00
June 22, 1989
CY~ce c~ the City Cie~
July 12, 1989
File #60-467-236
l{r. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29662 amending and reor-
daining certain sections of the 1989-90 General and Grant Funds
Appropriations, providing for the appropriation of funds for cer-
tain school grants. Ordinance No. 29662 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, July 10, 1989.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:fa
Eno,
pc: Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. O. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031
Room 456 Municq:~l Building 215 C]nurch Avenue, SW P.4)anoke. V~rg~nia 2401 'I (703) 981-254't
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of 3uly, 1989.
No. 29662.
AN ORDINANCE to amend and reordain certain sections of
the 19~-90 General and Grant Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 19~ ~0 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
Appropriations
Education
Instruction (1-2) ..................................
Other Uses of Funds (3) ............................
$58,621,523
42,114,988
785,102
Grant Fund
Appropriations
Education
1989 Summer Youth IIA Program (4-12) ...............
Special Education Inservice (13) ...................
1989-90 Flow Through (14-28) .......................
Marketing Education Regional Coordinator (29-35)...
1989-90 Apprenticeship Program (36-42
GED Testing (58-59) ................................
$15,438,945
50,257
4,454
657,260
43,421
95,802
119,495
7,000
Revenue
Education
1989 Summer Youth IIA Program (60) .................
Special Education Inservice (61) ...................
1989-90 Flow Through (62-63) .......................
Marketing Education Regional Coordinator (64) ......
1989-90 Apprenticeship Program (65) ..............
Adult Basic Education (66-68)
GED Testing (69) ............. [[~[[~[[[[[~[[[[[[[
1) Matching Funds
2) Lease/Rental of
Equipment
3) Transfers to
Grant Fund
4) Training
Salaries
5) Training Social
Security
6) Training Travel
7) Training
Supplies
8) Training Misc.
9) Participant
Trades Helpers
10) Participant
Bldg. Trades
Helpers
11) Participant
Soc. Security
12) Participant
Allowances
13) Inservice
Training
14) Coordinator
15) Teachers
16) Classroom Aides
17) Soc. Security
18) State Retire-
ment
19) Health Ins.
20) State Group
Life Insurance
21) Bus Aides
22) Soc. Security
23) Health Ins.
24) Contracted
Health Srvcs.
25) Srvc. Contracts
26) Travel
27) Inservice
28) Supplies
(001-060-6001-6450-0588
(001-060-6001-6343-0541
(001-060-6005-6999-0911)
(035-060-6417-6138-0121)
(035-060-6417-6138-0201)
(035-060-6417-6138-0551)
(035-060-6417-6138-0614)
(035-060-6417-6138-0615)
(035-060-6417-6140-0183)
(035-060-6417-6140-0192)
(035-060-6417-6140-0201)
(035-060-6417-6140-0313)
(035-060-6572-6229-0587)
(035-060-6573-6453-0124)
(035-060-6573-6453-0121)
(035-060-6573-6453-0141)
(035-060-6573-6453-0201)
(035-060-6573-6453-0202)
(035-060-6573-6453-0204)
(035-060-6573-6453-0205)
(035-060-6573-6553-0142)
(035-060-6573-6553-0201)
(035-060-6573-6553-0204)
(035-060-6573-6553-0311)
(035-060-6573-6553-0332)
(035-060-6573-6553-0554)
(035-060-6573-6553-0587)
(035-060-6573-6553-0614)
) $(
) (
22,000)
600)
22,600
14,438
1,094
1,898
1,335
4,090
7,504
7,504
1,138
11,256
4,454
43,000
302,133
49,000
29,875
61,445
16,660
4,020
39,000
2,957
6,860
83,895
4,200
4,045
1,050
9,120
$15,438,945
50,257
4,454
657,260
43,421
95,802
119,495
7,000
29) Coordinator
30) Soc. Securit~
31) State Retire-
ment
32) Health Ins.
33) State Group
Life Insurance
34) Local Travel
35) Conference
Travel
36) Coordinator
37) Soc. Security
38) State Retire-
ment
39) Health Ins.
40) State Group
Life Insurance
41) Part Time
Instructors
42) Travel
43) Teachers
44) Counselor
45) Teacher Aides
46) Soc. Security
47) State Retire-
ment
48) Health Ins.
49) State Group
Life Insurance
50) Clerical
51) Soc. Security
52) State Group
Life Insurance
53) Health Ins.
54) State Group
Life Insurance
55) Telephone
56) Travel
57) Instructional
Supplies
58) GED Examiners
59) Soc. Security
60 Federal Grant
Receipts
61 State Grant
Receipts
62 State Grant
Receipts
63 Federal Grant
Receipts
64 State Grant
Receipts
65 State Grant
Receipts
(035-060-6737-6333-0124) $ 30,953
(035-060-6737-6333-0201) 2,346
(035-060-6737-6333-0202)
(035-060-6737-6333-0204)
(035-060-6737-6333-0205)
(035-060-6737-6333-0551)
4,826
98O
316
3,500
035-060-6737-6333-0554) 500
035-060-6738-6138-0121) 41,447
035-060-6738-6138-0201) 6,100
035-060-6738-6138-0202) 6,377
035-060-6738-6138-0204) 980
035-060-6738-6138-0205)
423
035-060-6738-6138-0313) 39,035
035-060-6738-6138-0551) 1,440
035-060-6739-6450-0121) 67,515
035-060-6739-6450-0123) 3,000
035-060-6739-6450-0141) 5,535
035-060-6739-6450-0201) 5,765
(035-060-6739-6450-0202) 4,176
(035-060-6739-6450-0204) 980
(035-060-6739-6450-0205) 273
(035-060-6739-6550-0151) 16,339
(035-060-6739-6550-0201) 1,238
(035-060-6739-6550-0202)
(035-060-6739-6550-0204)
2,547
980
(035-060-6739-6550-0205) 167
(035-060-6739-6550-0523) 1,600
(035-060-6739-6550-0551) 700
(035-060-6739-6550-0614) 8,680
(035-060-6740-6550-0121) 6,500
(035-060-6740-6550-0201) 500
035-060-6417-1102)
035-060-6572-1100)
035-060-6573-1100)
035-060-6573-1102)
035-060-6737-1100)
035-060-6738-1100)
50,257
4,454
137,615
519,645
43,421
95,802
66) Local Match (035-060-6739-1101) $ 22,600
67) Federal Gran~
Receipts (035-060-6739-1102) 95,495
68) Fees (035-060-6739-1103) 1,400
69) Fees (035-060-6740-1103) 7,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
July 10, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request For the Appropriation of Grant
Funds
I have reviewed the attached request
appropriation of seven grants for the School Board.
grants are supported 100% by federal or state funding
for the
Six of the
or student
fees. The Adult Basic Education grant requires a local match of
$22,600. Funding for the local match is available in the
Instruction category of the Education portion of the General Fund
in Account number 001-060-6001-6450-0588 - Matching Funds
($22,000) and Account number 001-060-6001-6343-0541 -
Lease/Rental of Equipment ($600).
I recommend that you concur with this request of the
School Board.
JMS/kp
Attachment
Hoanoke
James M. Turner, Jr.. Chairman
Sallye T. Coleman, Vice Chairman
Donald Bor'col
Marilyn C. Curtis
Edwin icl. Feinau~
Velma I~. Self
LLIilllc~n bUhite, Sr.
~'an~ P. Tota. Superlr~endent
Richozd L Kelley, Clerk of the Board
City School Board
P.O Box 13105, Roanoke, Virginia 24031 · 703-981-2381
June 23, 1989
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of June 22,
1989, the School Board respectfully requests City Council to appropriate
funds for the following school grants:
Grant No. 6417- $50,257.00 for the 1989 Summer Youth Employment Title
II-A program to provide summer school and vocational
training for teen mothers and work experience for
building trades students. The program is one
hundred percent reimbursed by federal funds.
Grant No. 6572-
Grant No. 6573-
Grant No. 6737-
Grant No. 6738-
$4,454.00 for the Special Education Inservice program
to provide funds for the training of special education
program staff members and for assistance to parents of
handicapped students. The program is one hundred
percent reimbursed by state funds.
$657,260.00 for the 1989-90 Flow Through program to
provide aid for the education and guidance of
handicapped students. The program is one hundred
percent reimbursed by state and federal funds,
$43,421.00 for the Marketing Education Regional
Coordinator program to provide funds for the expenses
of the regional coordinator. The program is one
hundred percent reimbursed by state funds.
$95,802.00 for the 1989-90 Apprenticeship program to
provide on-the-job and classroom vocational instruction
for students in the apprenticeship program. The
program is one hundred percent reimbursed by state
funds.
Grant No. 6739-
$119,495.00 for the Adult Basic Education program to
provide funds for the education of adults who have not
completed high school. The program will be
reimbursed by federal funds in the amount of
$95,495.00 with matching funds to be provided by the
City jail and Roanoke City Schools.
Excellence in Education-
Members of Council-
Page 2
June 23, 1989
Grant No. 6740- $7,000.00 for the GED Testing program to provide
instructors for the administration of the GED
examinations. The source of funds will be student
fees.
The School Hoard appreciates the approval of this request.
Sincerely,
Richard L. Kelley
Clerk of the Hoard and
Executive for Business Affairs
rg
CC.'
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
. Kenneth F. Mundy, Jr.
M W. Robert Herbert
r.' Wilburn C. Dibling
Joel M. Schlanger (with accounting details)
CITY SClIOOL
Hoanoke, Virginia
APPROPRXA?XON RE~EST
Summer Youth Employment 1989
6417
035-060-6417-6138-0121
035-060-6417-6138-0201
035-060-6417-6138-0551
035-060-6417-6138-0614
035-060-6417-6138-0615
035-060-6417-6140-0183
035-060-6417-6140-0192
035-060-6417-6140-0201
035-060-6417-6140-0313
Appropriation Unit Z7V
035-060-6417-1102
Training Salaries
Training Social Security
Training Travel
Training Supplies
Training Niscellaneous
Participant Trades Helpers
Participant Building Trades Helpers
Participant Social Security
Participant Allowances
Federal Orant Receipts
14,438.00
1,094.00
1,898.00
1,335.00
4,090.00
7,504.00
?,504.00
1,138.00
11,255.00
50~257.00
50~257.00
The 1989 Summer Youth Employment Title II-A program will provide summer, school
and vocational training for teen mothers and work experience for building
trades students. The program will be one hundred percent reimbursed by
federal funds. The program will end September 30, 1989.
~une 22, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPP~ATION REq]UEST
Special Education Inservice 89-90
6572
035-060-6572-6229-0587 Inservice Training
Appropriation Unit ZSC
$ 4f454.00
035-060-6572-1100
State Grant Receipts
$ 4~454.00
The Special Education Inservice program will provide funds for the training of
special education progra~ staff me~bers and for assistance to parents of
handicapped students. The program is one hundred percent reimbursed by state
funds. The program will end June 30, 1990.
June 22, 1989
- ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATXOM Ri~UEST
Flov Through.89-90
6573
035-060-6573-6453-0124
035-060-6573-6453-0121
035-060-6573-6453-0141
035-060-6573-6453-0201
035-060-65?3-6453-0202
035-060-65?3-6453-0204
035-060-65?3-6453-0205
035-060-6573-6553~0142
035-060-6573-6553-0201
035-060-65?3-6553-0204
035-060-6573-6553-0311
035-060-6573-6553-0332
035-060-6573-6553-0554
035-060-6573-6553-0587
035-060-6573-6553-0614
Appropriation Unit Z5D
035-060-6573-1100
035-060-6573-1102
Coordinator
Teachers
Classroom Aides
Social Security
State Retirement
Health Insurance
State Group Lif~ Insurance
Bus Aides
Social Security
Health Insurance
Contracted Health Services
Service Contracts
Travel
Inservice
Supplies
State Grant Receipts
Federal Grant Receipts
$ 43,000.00
302,133.00
49,000.00
29,875.00
61,445.00
16,660.00
4,020.00
39,000.00
2,957.00
6,860.00
83,895.00
4,200.00
4,045.00
1,050.00
9,120.00
$ 657~260.00
S 137,615.00'
519,645.00
$ 657r260.00
The 1989-90 Flow Through proqram will provide aid for the education and
guidance of handicapped students. One hundred percent of expenditures will be
reimbursed by state and federal funds. The program will end June 30, 1990.
June 22, 1989
- ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
&PPROPRIATION RE~UF~T
Narketing gducation Regional Coordinator 89-90
6737
035-060-6737-6333-0124
035-060-6737-6333-0201
035-060-$737-$333-0202
035-060-6737-6333-0204
035-050-6?37-6333-0205
035-060-6737-6333-055!
035-060-6737-6333-0554
Appropriation Unit Z?U
035-060-6737-1100
Coordinator
Social Security
State Retirement
Health Insurance
State Group hire Insurance
5ocal Travel
Conference Travel
State Grant Receipts
$ 30,953.00
2,346.00
4,826.00
980.00
316.00
3,500.00
500.00
$ 43f421.00 '
$ 43~421.00
The Warketing Education Regional Coordinator progran will provide funds for
expenses of the regional coordinator. The progra~ is one hundred percent
reimbursed by state funds. The progra~ will end June 30, 1990.
June 22, 1989
- ROANOr~ CITY -qcIIOOL BOARD
Roanoke, Virginia
APPROPRXATIOII RI~IJEST
Apprenticeship 89-90
6738
035-060-6738-6138-0121
035-060-6738-6138-0201
035-060-6738-6138-0202
035-060-6738-6138-0204
035-060-6738-6138-0205
035-060-6738-6138-0313
035-060-6738-6138-0551
Appropriation ZTV
035-060-6738-1100
Coordinator
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Part Time Instructors
Travel
State Grant Receipts
$ 41,447.00
6,100.00
6,377.00
980.00
423.00
39,035.00
1,440.00
$ 95;802.00
$ 95;802.00
The 1989-90 Apprenticeship program will provide on-the-job and classroom
vocational instruction for students in the apprenticeship program. One
hundred percent o! expenditures will be reimbursed by state funds. The
program will end June 30, 1990.
June 22, 1989
ROMIOI~ CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION ltl~UgST
Adult Basic Education 89-90
6739
035-060-6739-6450-0121
035-060-6739-6450-0123
035-060-6739-6450-0141
035-060-6739-6450-0201
035-060-6?39-6450-0202
035-060-6739-6450-0204
035-060-6739-6450-0205
035-060-6739-6550-0151
035-060-6739-6550-0201
035-060-6739-6550-0202
035-060-6739-6550-0204
035-060-6739-6550-0205
035-060-6?39-6550-0523
035-060-6739-6550-0551
035-060-6739-6550-0614
Appropriation Unit Z7W
Teachers
Counselor
Teacher Aides
Social Security
State Retirenent
Health Insurance
State Group Life Insurance
Clerical
Social Security
State Group Life Insurance
Health Insurance
State Group Life Insurance
Telephone
Travel
Instructional Supplies
67,515.00
3,000.00
5,535.00
5,765.00
4,176.00
980.00
273.00
16,339.00
1,238.00
2,547.00
980.00
167.00
1,600.00
700.00
8r680.00
$ 119r495.00
035-060-6739-1101
035-060-6739-1102
035-060-6739-1103
Local Natch
Federal Grant Receipts
Fees
22,600.00
95,495.00
lr400.O0
$ 119f495.00
The Adult Basic Education program will provide funds for the education of
adults eho have not completed high school. The program will be reimbursed by
federal funds in the amount of $95,495. ~atching funds will be provided by
the City jail in the amount of $1,400 and from Roanoke City School accounts
001-060-6001-6450-0588 in the amount of $22,000 and 001-060-6001-6343-0541 in
the amount of $600. The program will operate from July 1, 1989 through June
30, 1990.
June 22, 1989
~OANOK~ CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIA?~OB RE.ST
Gm) Tenting 1989-90
6740
035-060-6740-6550-0121
035-060-6740-6550-0201
Appropriation Unit
GED Exaniners
Social Securit~
$ 6,500.00
500.00
$ 7r000.00
035-060-6740-1103
Fees $ ?rO00.O0
The GED Testing program will provide instructors for the adBinistration of the
GED exaninationa. The source of funds eill be student fees. The proqran will
operate Jul~ 1, 1989 through June 30, 1990.
June 22, 1989
Off~¢e c~ ~ne CiW
July 12, 1989
File #60-467-270
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29663 amending and reor-
daining certain sections of the 1989-90 General Fund
Appropriations, providing for the appropriation of $268,167.00
from the Capital Maintenance and Equipment Replacement Fund and
$150,000.00 from the Vehicle Replacement Fund, in connection with
the purchase of school buses and four driver education vehicles.
Ordinance No. 29663 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:rs
Enco
pc: Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. O. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tots, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room 456 Municipal Builclin¢j 215 Church Avenue, $.W Roanoke, Virginia 24011 (703) 98~1-2,:T~1
IN-THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of July, 1989.
No. 29663.
AN ORDINANCE to amend and reordain certain sections
the 1989-90 General Fund Appropriations, and providing for
emergency.
WHEREAS, for
Government of
exist.
of
the usual daily operation of the Municipal
the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Education
Facilities (1-2) ..................................
Non-Departmental
Contingency - General Fund (3) ....................
$59,626,655
548,167
11,617,643
748,529
Fund Balance
Capital Maintenance and Equipment Replacement
Program - Schools (4) ............................ $(
118,167)
1) School Buses (001-060-6004-6676-0808)
2) Driver Training
Vehicles (001-060-6004-6676-0824)
3) Equipment Repl.
Contingency (001-002-9410-2202)
4) CMERP - School (001-3324)
383,599
34,568
(150,000)
(118,167)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
---z_ ATTEST:
this
City Clerk.
'~1 James M. Turner, Jr., Chairman
Sallye T. Coleman, Vice Chairman
Donald 8artol
Roanoke
City School Board
Marilyn C. Curtis
Edwin R.,Feinc~ur ~
William White, Sr.
Frank P. Tota, Superintendent
Richard L Kelley, Clerk of the Board
P.O Box 13105, Roanoke, Virginia 24031 · 703-981-~381
June 23, 1989
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of June 22,
1989, the School Board respectfully requests City Council to appropriate
$268,167.00 from the Capital Maintenance and Equipment Replacement Fund
and $150,000.00 from the Vehicle Replacement Fund to purchase school
buses and four driver education vehicles. The purchase of school buses will
allow us to meet the state mandate for replacing pre-1978 manufactured
school buses.
The Board further requests the appropriation of $1,200,000.00 in capital
funds to remove priority asbestos materials from school buildings and roofs.
The removal of these materials will protect the Schools~ staff and students
from the hazards of asbestos exposure, and it will allow us to comply with
Environmental Protection Agency requirements for the control of asbestos.
The School Board appreciates the approval of this request.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
cc:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. Joel M. Schlanger (with accounting details)
Excellence in Education
July 10, 1989
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request for Appropriation of Funds
I have reviewed the attached request from the School
Board to appropriate funds for the purchase of school buses and
driver education vehicles. The request asks for appropriation of
$268,167 from the Capital Maintenance and Equipment Replacement
Fund (CMERP). The School Board has a balance of unappropriated
CMERP of $150,000 dedicated to them from the close of fiscal year
1988. Appropriation of $268,167 of CMERP would anticipate an
additional $118,167 of CMERP dedicated to the School Board from
the close of fiscal year 1989. Although we have not closed the
books for fiscal year 1989, a preliminary review of General Fund
revenues and expenditures indicates that sufficient funds will be
available to fulfill this request.
The request also asks for appropriation of $150,000 from
the Vehicle Replacement Fund. These funds are included in the
$750,000 General Fund Capital Replacement Contingency in the
Council adopted fiscal year 1990 budget.
The School Board has also requested $1.2 million in
capital funds for asbestos removal projects. Having just received
Honorable Mayor and Members of City Council
Page 2
July 10, 1989
this request I am unable to recommend a source of funds at this
time. At this point I have no idea what or how many school
buildings this involves. The administration will study this
request as to what priority this has over other existing major
capital improvements in order to make an informed recommendation
to you.
JMS:dp
cc: W. Robert Herbert
Richard L. Kelley
rRoanoke
James M. Turner, Jr,, Chairman
Sallye T. Coleman, Vice Chairman
Donald Bartal
Marilyn C Curtis
Edwin R. Feinour
Velma B. Self
William UJhite, Sr.
Frank P. Tota, Superintendent
Richard L. Kelley, Clerk of the Board
City School Boar l
P.O Box 13105. Roanoke, Virginia
· 703-981-1~381
June 23, 1989
Th.e Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of June 22,
1989, the School Board respectfully requests City Council to appropriate
$268,167.00 from the Capital Maintenance and Equipment Replacement Fund
and $150,000.00 from the Vehicle Replacement Fund to purchase school
buses and four driver education vehicles. The purchase of school buses will
allow us to meet the state mandate for replacing pre-1978 manufactured
school buses.
The Board further requests the appropriation of $1,200,000.00 in capital
funds to remove priority asbestos materials from school buildings and roofs.
The removal of these materials will protect the Schools' staff and students
from the hazards of asbestos exposure, and it will allow us to comply with
Environmental Protection Agency requirements for the control of asbestos.
The School Board appreciates the approval of this request.
Sincerely, / A
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
~Mr. Wilburn C. Oibling
r. Joel M. Schlanger {with accounting details)
Excellence in Educotion
RO~O~ CITY 3CHOOL BOARD
~oano~e, Virginia
APPROPRXATXONREQUEST
Ca~iZal Maintenance and Equipment Replacement Funds
Request !
001-060-6004-6676-0808
001-060-6004-6676-0824
Appropriation Unit ZD1
School Buses
Driver Training Vehicles
Vehicle Replacement Fund
1990. Capital Maintenance and Equipment Replacement Fund
$ 383,599.00
34f568.00
$ 418t167.00
150,000.00
268,167.00
$ 418t167.00
The above appropriation represents the first request for proceeds from the
1990 Capital Maintenance and Equipment Replacement Fund. School buses viii be
replaced in accordance vith the Virginia Department of Education school bus
replacement schedule. Four driver education vehicles rill be purchased.
Oune 22, 1989
ROANOKE CITY SCROOL BOAHD
Roanoke, Virginia
APPROPRIATION REQUEST
Capital Project Funds
Asbestos Removal
008-060-6067-6893-0851
008-060-6067-6896-0851
008-060-6067-6896-0821
Appropriation Unit ZNO
Professional Services
Asbestos Removal - Buildings
Asbestos Removal - Roofs
$ 101,500.00
973,§00.00
125~000.00
$ 1~200~000.00
The above appropriation of capital project funds will provide for the removal
of asbestos from school buildings.
June 22, 1989
Office of the City Cle,t~
July 12, 1989
File #467-249
Dr. John R. Kern, Director, Roanoke Regional Preservation Office
Mr. Geoff Seamans, President, Old Southwest, Inc.
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. John R. Marlles, Chief of Community Planning
Gentlemen:
I am enclosing copy of a communication from Council Member David
A. Bowers making certain reco~r~endations with regard to Old
Southwest as a residential area and the refurbishing and
reopening of Highland Park School, which corr~unication was before
the Council of the City of Roanoke at a regular meeting held on
Monday, July 10, 1989.
On motion, duly seconded and adopted, the cor, munication was
referred to you for study, report and recor~nendation to Council.
Sincerely,
SHE:fa
Enc.
pc: The Honorable David A.
Sandra H. Eakin
Deputy City Clerk
Bowers, Council itember
Room 456 Municipol Building 215 Church Ave,que. SW P.~noke. V~rg~nia 2401 t (703) 981-2541
Office of the Council
July 10~ 1989
The Honorable Mayor. and Members
of the Roanoke City Council
Roanoke~ Virginia
Dear. Mrs. Bowles and Gentlemen:
As you all know~ I have become very interested in the preser-
vation of our historic structures here in the City~ and the reha-
bilitation of our older neighborhoods including the Old Southwest
neighborhood.
! am sure that we are all looking with sincere anticipation
towards the refurbishing and reopening of Highland Park Schoo~ in
Old Southwest this school term. I believe that this renovated
building will serve as a real catalyst for further enhancement of
this historic neighborhood.
I wanted to bring a couple of matters to your attention regarding
this issue.
First~ please find enclosed a letter from my colleague~ Evans B.
Jessee~ indicating that he was involved on behalf of one of his
clients~ who asked to remain anonymous~ in a situation in which a
financial institution refused to grant secondary financing for'
the reason that the property was in the zoned historic district
in Old Southwest. I find this incident to be extremely regre-
table, if not illegal. It appears to me to be a form of
"redlining" by the unnamed financial institution which could
greatly restrict further preservation of historic structures in
this area. I would ask that this complaint be forwarded to John
Kern of the State Regional Preservation Office~ John Marlles~ of
out' Community Planning staff~ Bob Herbert~ our City Manager~ and
to Wilbur'n Dibling~ our' City Attorney~ for' their r'eview~ recom-
mendation and report back to Council as to what should be done to
prevent this kind of loan discrimination in the future.
Secondly~ with the opening of the Highland Park Schoot~ I think
that the City of Roanoke owes it to that neighborhood to increase
the awareness among r. ealtors~ financial institutions~ etc.~ here
in the Valley as to how attractive the Old Southwest neighborhood
is as a residential area. Accordingly~ I would like to ask that
this matter' be r. eferred to John Marlles~ with whom I have
discussed the project~ in hopes that we might set a date in early
fall~ after the opening of the school~ for' a seminar in which we
can inform persons in the real estate business about Old
Southwest.
Room 456 Munlcipol Building 215 Church Avenue, SW, Roanoke, V~rginlo 24011 (703) 981-2541
The Honorable Mayor and Members
of the Roanoke City Council
July 10~ 1989
Page 2
Of course~ this recommendation should also be sent to the Old
Southwest Neighbor,hood Association for' their input~ review and
recommendations. I think this should be a joint ventur'e between
the Old Southwest group~ and the City of Roanoke~ designed to
educate those persons in the real estate and mortgage banking
business of the importance of preservation in the Old Southwest
neighborhood~ as well as~ just to let them know that this is a
great neighborhood in which to live.
FinalIy~ I would like to suggest to Council that we might want to
have some kind of grand opening ceremonies in conjunction with
Old Southwest and the Roanoke City school system~ or' perhaps we
might want to have one of our Council meetings there in order to
commemorate the refurbishing of the school as a key part of the
increasingly st~'ong and beautiful nature of the neighborhood.
[ would ask that this letter' be placed on the agenda for our' July
10 City Council meeting~ and that thereafter it be referred to
the City Manager'~ the City Attorney~ John Marlles~ John Kern of
the Regional Office~ and the president of the Old Southwest
Neighbor, hood Group.
Best personal regards to each of you.
S incere ly~
David A. Bowers
Council Member
DAB:fa
DAB37
Enc.
EVANS B. JESSEE
~.o.,~oKa, vmcm~^ 24on
June 22, 1989
David A. Bowers, Member
Roanoke City Council
404 Shenandoah Building
Roanoke, VA 24011
Dear David:
A client of mine who owns a residence on 4th Street in
old Southwest recently ran into a problem that I believe
should be called to the attention of Roanoke City Council and
the Planning Department of the City.
The purchaser who had contracted to buy the residence
had been approved for a loan by a major lender in all
respects. However, when it was discovered by the lender's
underwriters that the property was zoned historic district
H-2, the loan was turned down on the grounds that the
property would be unacceptable for secondary financing
market. That is to say, the lender felt that the loan would
be difficult to market among those financial institutions
that purchase first mortgage paper.
Fortunately, in my client's case, the purchaser went to
another lender and the necessary financing has now been
approved. However, it seems to me that a turndown of the
sort that occurred constitutes "red lining" an entire
neighborhood. If other lenders begin turning down loans for
this reason, it would certainly have an adverse impact on the
value of properties in this district, whereas I am certain
that the intent of Roanoke City Council was to enhance the
value of these properties by giving them the protection of
historic zoning restrictions.
I appreciate your interest and consideration of this
situation.
With best regards, I am,
Yours very truly,
Evans B. /~essee
EBJ:sjo
O~ce of ~e CJl~ Cle~
July 12, 1989
File #67-27
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29665 approving the issuance
of Change Order No. i to the City's contract with Hayes, Seay,
Mattern & Mattern, Inc., for redesigning plans for additional
repair work on .the Washington Park Box Culvert. Ordinance No.
29665 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 10, 1989.
Sincerely,
SHE: ra
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Mr. John P. Bradshaw, Jr., Executive Vice President, Hayes,
Seay, Mattern & Mattern, Inc., P. 0. Box 13446, Roanoke,
Virginia 24034
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
~4r. Charles M..Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit ~. Kiser, Director of Utilities and Operations
Room 456 Municil:~al Building 2t5 Church Avenue SW Roanoke ~rg~nia 2401 t (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 10th day of 3uly, 1989.
No. 29665
VIRGINIA,
AN ORDINANCE approving the City Manager's issuance of Change
Order No. i to the City's contract with Hayes, Seay, Mattern &
Mattern, Inc., for redesigning plans for additional repair work on the
Washington Park Box Culvert; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is authorized and
empowered to issue, for and on behalf of the City, upon form approved
by the City Attorney, Change Order No. I to the City's contract with
Hayes, Seay, Mattern & Mattern, Inc., dated December 8, 1986, related
to the plans and specifications for repair of the Washington Park Box
Culvert.
2. Such Change Order shall provide for the following changes in
the amount of the contract:
O~IGINAL (DNT~ACr A~OUNT
Redesign of plans for additional repair ~rk on
Washington Park Box Culvert
$ 97,699.00
$ 11,500.00
$109,199. O0
Ttm~ extension required as a result of this
Change Order.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Change Order No. 1
Engineering Services
Washington Park Box Culvert
Roanoke, Virginia
July 10, 1989
I. Background:
ao
City Council authorized Hayes, Seay, Mattern & Mattern, Inc.
to prepare plans and specificiations for the repair of the
double, 5' x 7' box culvert underneath Washington Park on
December 8, 1986, at a cost not to exceed $97,699.00.
Plans and specifications called for the most seriously
damaged section of the existing box culvert to be sealed and
abandoned and a new 102" concrete pipe bored and jacked
approximately 640 feet through rock and the old landfill to a
spot in the existing box where a junction box would be
constructed. From the new junction box, seventy (70') feet
of tunnel liner was to be installed in the less severely
damaged section of the existing box culvert.
Co
City Council received bids on the project on November 10,
1986 and awarded a contract to A. L. King, Ltd., of Nitro,
West Virginia on December 8, 1986.
Heavy rains and flooding that occurred Labor Day weekend
1987, caused additional damage in the area where the tunnel
liner was to be installed. This damage resulted in the eli-
mination of the tunnel liner section and required jacking an
additional 121 feet of 102" concrete pipe.
II. Current Situation:
mo
Hayes, Seay, Mattern & Mattern, Inc. redesigned the addi-
tional work and after negotiation with the Contractor, Change
Order No. 1 to the construction contract was approved by City
Council on January 19, 1988 in an amount not to exceed
$346~770.00, making the total contract amount $1~590,603.00.
Page 2
B. A. L. Kin~, Ltd. completed construction June 16, 1988 with a
final cost of $1,574,701.00.
Co
Hayes, Sea~, Mattern & Mattern, Inc.'s cost for the addi-
tional work is $11,500.00. The original agreement between
the City and Hayes, Seay, Mattern & Mattern, Inc. included
provisions for compensation for additional revisions to the
plans as negotiated. The $11~500.00 fee based on a construc-
tion cost increase of $346,770.00 amounts to 3.32 per cent.
III. Issues:
A. Oblisation
B. Fundin~
IV. Alternatives are:
ao
Authorize the City Manager to execute Change Order No. 1 to
the Agreement for Engineering Services in an amount of
$11,500.00.
1. Obligation to Engineer would be met.
2o
Fundin8 for this Change Order is available in the
Special Capital Projects (Washington Park Storm Drain)
Account No. 008-052-9610-9585.
B. Do not authorize the City Manager to execute Change Order
No. 1.
1. Obligation to Engineer would not be met and would not
allow payment for services which the City has received.
2. Fundin5 would not be an issue.
V. Recommendation is that City Council take the following action:
Authorize the City Manager to execute Change Order No. 1 with
Hayes, Seay, Mattern & Mattern, Inc. in the amount of $11,500.00.
Funding for this Change Order is available in the Special Projects
(Washington Park Storm Drain) Account No. 008-052-9610-9585.
Page 3
WRH/VRD/mm
cc: City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Engineer
Construction Cost Technician
Respectfully submitted,
W. Robert Herbert
City Manager
1315 Franklin Road
P. O. Box 13446
· Roanoke, Virginia 24034
(703) 857-3100
Hayes, Seay, Mattern & Mattern, Inc.
ARCHITECTS · ENGINEERS · PLANNERS
3 July 1989
Mr. Charles Huffine
Engineering Department
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Re: Washington Park Culvert
A&E Commission No. 4227
Gentlemen:
Again I request favorable treatment in response to my formal
request for payment for services accomplished with respect
to the referenced project. As discussed and confirmed by a
series of letters, we provided added services associated with
the authorized additional scope of work by the contractor.
We apologize for not documenting the actual dollar amount sooner
but feel the final requested amount was quite reasonable considering
the magnitude of the contractor's change.
Very truly yours,
~a~)hn P: gradshaw, Jr. /
EjiiiltglVe Vice Preside~it
INC.
Roanoke, VA
Rockville, MD
Virginia Beach, VA
Mobile, AL
Greev.sboro, NC
Raleigh, NC
Office of the City Cte~k
July 12, 1989
File #27
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29667 approving the issuance
of Change Order ~o. 2 to the City's contract with Dixon
Contracting, Inc., for the Coyner Springs Sanitary Sewer Main
Extension. Ordinance No. 29667 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, July 10,
1989.
Sincerely,
SHE:ra
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Dixon
24090
Mr.
Mr.
Mr.
Mr.
Ms.
Mr.
Contracting, Inc., P. O. Dox 108, Fincastle,
Virginia
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Charles ~. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
456 Municipol Builcllng 2t5 C~urch Avenue, SW Roanoke, Virginia 2401 t (703) 98'~-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The ~Oth day of 3uly, 1989.
No. 29667.
AN ORDINANCE approving the City Manager's issuance of Change
Order No. 2 to the City's contract with Dixon Contracting, Inc.,
for the Coyner Springs Sanitary Sewer Main Extension; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is authorized
and empowered to issue, for and on behalf of the City, upon form
approved by the City Attorney, Change Order No. 2 to the City's
contract with Dixon Contracting, Inc., dated April 17, 1989,
related to the Coyner Springs Sanitary Sewer Main Extension.
2. Such Change Order shall provide for the
in the work to be performed:
ORIGINAL CONTRACT AMOUNT $ 258,783.00
CONTRACT AMOUNT WITH PREVIOUS CHANGE ORDERS $ 273,524.00
CHANGE ORDER NO. 2
Contract Item:
100' 42" bore under U.S. 460
at $650.00 per foot + $ 65,000.00
60' 42" tunnel under U.S. 460
at $750.00 per foot + 45,000.00
Manhole lA at half price + 625.00
Additional cost for open cut,
traffic control & pavement
replacement + 5,699.00
TOTAL AMOUNT OF CHANGE ORDER NO. 2 $ 116,324.00
CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. 2
following changes
$ 389,848.00
Additional calendar days resulting from
Change Order No. 2 None.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of t~e City Clerk
July 12, 1989
FiLe #60-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29666 amending and reor-
daining certain sections of the 1989-90 Sewage Fund
Appropriations, providing for the appropriation of $116,324.00
from the Sewer Fund Previous Years~ Retained Earnings to the
Coyner Springs Sewer Extension Project, in connection with the
issuance of Change Order No. 2 to the contract with Dixon
Contracting, [nc., for the Coyner Springs Sanitary Sewer Main
Extension. Ordinance ~o. 29666 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, July 10,
1989.
Sincerely,
SHE:fa
Enc.
pc: Mr.
Mr.
Mr.
Mr.
Ms.
Mr.
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
Room 456 Municil~31 Building 2t5 Church Avenue, SW P,~3no~e. V~rglnio 2401 t (703) 98t-2541
the 1989-90 Sewage
emergency.
WHEREAS, for
Government of the
exist.
THEREFORE,
ISL THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of July, 1989.
No. 29666.
AN ORDINANCE to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT OPd)AINED by
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
the Council of
1989-90
hereby,
the City of
Sewage Fund
amended and
Appropriations
Capital Outlay From Revenue
Coyner Springs Sewer (1) ...........................
$ 5,370,199
410,985
Retained Earnings
Retained Earnings (2) ..............................
1) Appr. from General
Revenue
2) Retained Earnings
- Unrestricted
(003-056-8444-9003)
(003-3336)
$ 116,324
(116,324)
$13,158,189
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Change Order No. 2
Coyner Springs Gravity Sanitary
Sewer Main Extension
Botetourt County for
City of Roanoke, Virginia
I. Background:
mo
Ordinance No. 29203, approved by City Council on April 17,
1989, authorized the City Manager to execute a Consent Decree
with Commonwealth of Virginia which provided a time schedule
to meet State compliance by November 5, 1989.
Ordinance also authorized negotiation and execution of an
agreement with Botetourt County providing for certain
construction and treatment credits to partially offset the
cost of the proposed new gravity sewer line and providing for
Botetourt County's ownership and maintenance of the line.
Bo
City Council, at its April 17, 1989 meeting, awarded a
contract to Dixon Contracting, Inc., of Fincastle, Virginia
for the above project in the amount of $258,783.0q and 120
consecutive calendar days.
Change Order No. 1 was approved by City Council on May 22,
1989 in the amount of $14,741.00. This change was required
by the State Water Control Board when leaking fuel tanks were
discovered at the nearby Exxon Station that had contaminated
the median strip between the dual lanes of U. S. Route 460.
The State Water Control Board informed the City of Roanoke
that it would be the City's responsibility if the sewer pipe
was installed as shown and the pollution was drained into
Glade Creek. Change Order No. 1 re-routed the pipe to the
opposite side of Coyner Springs branch next to the C&P
building.
Test pits were dug on the north side of U. S. Route 460 in
front of the C&P building and on the south side of U. S.
Route 460 between the highway and State Route 735. The south
pit was all earth but the north pit had rock four (4') feet
above the bottom (invert) of the pipe. The revealing of the
rock indicated that the pipe under U. S. Route 460 could not
be installed by the jack and bore method of installation as
called for in the contract documents. One of the unit prices
quoted on the bid form was for tunneling, in case rock was
Page 2
encountered and the jack and bore method of installation
could not be used. The contractor proposed to deduct $100.00
per foot from the tunnel unit price for every foot of casing
he could install before hitting rock and the administration
accepted his offer. (It would have been possible to have had
to pay jack and bore price to the point rock was encountered
and then to pay tunnel prices for the full length of the
installation on top of it.) The final outcome was 100' at
the reduced price and 60' of tunnel unit price.
Original sewer main location showed the sewer main being
installed under the bridge on State Route 735 (to Webster).
The relocated pipe was moved to the west of the bridge.
During the discussion of all parties involved the Virginia
Department of Transportation (VDOT) instructed the City to
jack and bore under Route 735. The test pit on the north
side of 735 revealed rock above the pipe invert. During the
called conference between all the parties involved, VDOT
agreed to permit open cut of Route 735 with restrictions.
The east lane of Route 735 must be maintained at all times,
westbound lane can be closed during the daytime and traffic
detoured to U. S. Route 460 by an alternate route; both lanes
being kept open at night and on weekends. By changing pipe-
line under roadway to ductile iron (from PVC) the concrete
encasement is eliminated thus requiring a new contract amount
increase of only $5,699.00.
When the existing manhole at the start of the project was
opened and examined, it was determined that an additional 21"
sewer line could not be added to the manhole and maintain the
waterproof integrity because of the existing number of sewer
lines running into it. It was amreed uoon bv all parties
that the contractor extend the existing 21" pipe to an added
manhole and then provide a stub out for future use. This
manhole to be added for half of the quoted unit price for
manholes, or $625.00.
G. Total amount of additions:
100' 42" bore under U.S. 460
@ $650.00 per foot
$65,000.00
60' 42" tunnel under U.S. 460
@ $750.00 per foot *
45,000.00
Manhole iA at half price
625.00
Additional for open cut, traffic control
& pavement replacement
5,699.00
TOTAL OF ADDITIONS $116,324.00
Page 3
Unit price quoted on bid form. Bid was based on jack and
bore with tunnelinR quotation to be used in case rock was
encountered in the jack and bore process. Jack and bore
could have been done until rock was encountered. At that
point the 24" casing pipe would be replaced with a 42" tunnel
casing and the cost of both installations would be charged to
the job. One pit would be required to install the jack and
bore or tunneling equipment and the other end pit where the
casing pipe emerRed. The question was asked as to why jack
and bore could not be started on one end and if rock was
encountered to start with tunneling on the other end. The
answer was that when this is done there is always a break in
the flow line because rock causes deflection in the installa-
tion of the tunnel plpe.
II. Issues are:
A. Extent of the work involved and related cost.
B. Funding of the additional cost.
C. Time of completion.
III. Alternatives are:
Approve Change Order No. 2 to the contract with Dixon
Contracting, Inc. in the amount of $116~324.00 and no addi-
tional contract time.
I. Extent of the work is as previously described.
2o
Funding for the additional work is available in the
Sewer Fund Previous Years' Retained Earnings. Botetourt
County has been kept abreast of all of these changes and
has met with the parties involved, including VDOT, and
they are in agreement. Botetourt County is expected to
reimburse the sewer fund, per agreement referenced in I.
(A), thru service charge credits in latter years.
Time of completion will remain the same which will per-
mit the City to comply with the Consent Decree with the
State Water Control Board.
B. Reject Change Order No. 2.
Extent of the work would not change from present project
status but potential liability for work accomplished by
the contractor would become an issue.
Page 4
WRH/LBC/mm
cc:
2. Funding would not be encumbered at this time.
3o
Time of completion would be extended and the contractor
and or the City of Roanoke would be liable for not
complying with the Consent Decree and could be fined for
non-compliance in an amount determined appropriate by
the State Water Control Board.
IV. Recommendation:
City Council authorize the City Manager to execute Change
Order No. 2 with Dixon Contracting, Inc. in the amount of
$116,324.00 and no additional time to the contract.
Bo
Authorize the Director of Finance to appropriate $116,324.00
from the Sewer Fund Previous Years' Retained Earnings to the
Coyner Springs Sewer Extension project account no.
003-056-8444-9065.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
City Engineer
Construction Cost Technician
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda for Change Order No. 2 pertaining
to Coyner Springs Gravity Sanitary Sewer Main Extension Botetourt County for
City of Roanoke, Virginia.
Sincerely,
W. Robert Herbert
City Manager
WRH/LBC/fm
Office of the Ci~ CIerk
July 12, 1989
File #354
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29669 authorizing you to
enter into a contract between the City and Carilion
Transportation Service, Inc., for provision of emergency medical
services billing and collection services, and authorizing you to
enter into a contract between the City and Roanoke Emergency
Medical Services, Inc., relating to provision of emergency medi-
cal services, effective July 15, 1989. Ordinance No. 29669 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, July 10, 1989.
Sincerely,
SHE:ra
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Mr. Morris D. Reece, Carilion Transportation Service, Inc.,
P. 0. Box 11865, Roanoke, Virginia 24022
Roanoke Emergency Medical Services, Inc., P. 0. Box 1501,
Roanoke, Virginia 24008
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Warren E. Trent, Coordinator, Office of Emergency
Services
Room 456 Municil:~l Builcllng 215 C~urch Avenue SW P,~anoke. 'vlrg~nia 24011 (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of 3uly, 1989.
No. 29669.
AN ORDINANCE authorizing the City Manager to enter into a
contract between the City and Carillon Transportation Service,
Inc., for provision of emergency medical services billing and
collection services; authorizing the City ~anager to enter into
a contract between the City and Roanoke Emergency Medical
Services, Inc., relating to provision of emergency medical ser-
vices; and providing for an emergency and an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as fol-
lows:
1. The City Manager shall, for and on behalf of the City,
be authorized to enter into a contract between the City and
Carllion Transportation Service, Inc., providing for such firms's
providing emergency medical services billing and collection ser-
vices to the City at the rate set out in the City Manager's re-
port to Council dated July 10, 1989, a copy of which is on file
in the Office of the City Clerk, upon approval of the form of the
contract by the City Attorney, and upon such other terms and con-
ditions as are provided therein.
2. The City Manager shall, for and on behalf of the City,
be authorized to enter into a contract between the City and
Roanoke Emergency Medical Services, Inc., relating to provision
of emergency medical services and coordination of provision of
such services between the City and volunteer components, dated
July 15, 1989, a copy of which is on file in the Office of the
City Clerk, upon approval of the form of the contract by the City
Attorney, and upon such other terms and conditions as are pro-
vided therein.
3. The City Manager shall be authorized for an on behalf of
the City, to give notice to the appropriate officials of Roanoke
Life Saving and First Aid Crew, Incorporated, and Williamson Road
Life Saving and First Aid Crew, Incorporated, to terminate the
contract between the City and the two crews, dated'July
current
1, 1986.
4.
In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon and after July
15, 1989.
ATTEST:
City Clerk.
Office of ~e City Clerk
July 12, 1989
File #354
Mr. W. ~obert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29668 establishing certain
fees for the provision of certain emergency medical services.
Resolution No. 29668 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
Sincerely,
SHE:ra
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Roanoke Emergency Medical Services, Inc., P. O. Box 1801,
Roanoke, Virginia 24008
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Warren E. Trent, Coordinator, Office of Emergency
Services
Room 456 Municipal Building 215 Church Avenue S W Roanoke Virginia 24011 (703) 981-2..~1.1
IN THE COUNCIL OF THE CITY OF ROANOKE,
The I0th day of July, 1989.
No. 29668.
VIRGINIA,
A RESOLUTION establishing certain fees for the provision of
certain emergency medical services; and providing for an an effec-
tive date.
BE IT RESOLVED by
lows:
1. The schedule of
cal services provided by
Services, Inc.,
the Council of the City of Roanoke as fol-
fees due to the City for emergency medi-
the City and/or Roanoke Emergency Nedical
shall be as follows:
Basic Life Support (BLS)
Advanced Life Support (ALS)
Response and Evaluation*
(non-transport)
$ lO0.O0
$ 130.00
70.00
* Response. and Evaluation (non-transport) fee
to be assessed only in cases of habitual
abuse of the system.
2. The Fee Compendium of the City of Roanoke, maintained
by the Director of Finance, shall be amended to inlude the fore-
going new fees under the heading of Emergency Nedical Services.
3. This Resolution shall be in full force and effect on and
after July 15, 1989.
ATTEST:
City Clerk.
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Subject:
Authorization to Implement the Enhanced Emergency
Medical Services Program as Approved by City
Council on May 12, 1989
Dear Members of City Council:
I. Background:
ae
City Council approved Fiscal Year 1989-90
Supplemental Budget for Emergency Medical
Services (EMS) which established third-party
(insurance carrier) billing to offset cost of
providing improved EMS. This billing
practice is to maximize third-party
recoveries and minimize the out-of-pocket
expenditures by the citizen.
Be
The following billing rates for each type of
response are based on total cost per EMS
response:
Basic Life Support (BLS) $100
Advanced Life Support (ALS) $130
Response and Evaluation (non-transport) $70
The response and evaluation fee will only be
assessed in cases of habitual misuse of the
system.
Ce
The revenue projection for third-party
billing is estimated at $216,353.
De
Roanoke Emergency Medical Services, Inc.
(REMS) is to be the unifying body through
which the rescue squads provide volunteer
emergency medical services.
II. Current Situation:
The City proposes to contract with Carilion
Transportation Service, Inc. for provision of
EMS billing and collection services for a
Honorable Mayor and Members of City Council
Page 2
period of approximately six months beginning
July 15, 1989. This contract period provides
sufficient implementation flexibility as the
REMS corporation will determine its viability
as a program option by January 1, 1990. The
EMS billing and collection agreement will be
re-evaluated prior to January 1, 1990, and a
new contract will be developed through a
formal Request for Proposal (RFP) and
competitive bid process. The agreement is
attached as Exhibit 1.
Carilion Transportation Service, Inc. will
charge the City one dollar per billable case
plus $.25 for each mailing with the total
compensation not to exceed $9,900 for billing
and collection service.
The Roanoke Life Saving Crew and Williamson
Road Life Saving Crew agreement with the City
to provide volunteer emergency medical
services will be dissolved. In its place is
an agreement between the REMS corporation and
the City of Roanoke. This agreement is
attached as Exhibit II.
III. Issues:
A. Authority
B. cost
C. Revenue
IV. Alternatives:
City Council approve implementation of the
adopted EMS Supplemental Fiscal Year 1989 -
1990 budget:
Fee structure for billing of third-party
EMS responses
Authority - City Council would
authorize the utilization of EMS
fees for service as previously
approved effective July 15, 1989.
These fees would be added to the
revised fee compendium.
b. Cost - There is no cost associated
with this alternative.
Honorable Mayor and Members of City Council
Page 3
Be
Revenue - This alternative would
authorize the collection of an
estimated $216,353 in additional
revenue for the City.
A~reement between Carilion
Transportation Service, Inc.
City
and the
Se
Authority - City Council would
approve the establishment of an
agreement for provision of EMS
billing and collection.
Cost - Sufficient funds are
available in the Fiscal Year 1989
1990 EMS budget for the service.
Ce
Revenue - This alternative would
provide for the collection of an
estimated $216,353 in additional
revenue for the City.
e
A~reement between the REMS corporation
and the City
Authority - City Council would
authorize the agreement for REMS to
provide volunteer EMS for the City.
be
Cost - There would be no cost
implications.
Revenue - There would be no revenue
implications.
City Council not approve implementation of
the adopted EMS Supplemental Fiscal Year
1989-1990 budget:
Fee structure for billin~ of third party
EMS responses:
Se
Authority - This alternative would
negate the action taken to approve
fees as listed in the EMS budget.
be
Cost - This alternative would
require an additional $216,353 in
funding to cover program operating
costs.
c. Revenue - This alternative does not
provide additional revenues.
Honorable Mayor and Members of City Council
Page 4
Agreement between Carilion
Transportation Service, Inc. and the
City
Authority - If fees are not
authorized, there would be no need
for an agreement.
Cost - Additional funding to pay
for services outlined in the
agreement would not be necessary.
Ce
Revenue - This alternative does not
provide additional revenues.
Agreement between the REMS corporation
and the City
Authority - This alternative would
hamper the ability of the REMS
corporation to unify the volunteer
crews.
be
Cost - There would be no cost
implications.
Ce
Revenue - There would be no revenue
implications.
Recommendation:
It is recommended that City Council concur in
Alternative "A" and adopt the appropriate measures
which:
Authorize a fee structure for billing of
third-party EMS responses in the following
amounts effective July 15, 1989:
Basic Life Support (BLS) $100
Advanced Life Support (ALS) 130
Response and Evaluation (non-transport) 70
The response and evaluation fee will only be
assessed in cases of habitual misuse of the
system.
Authorize an agreement between Carilion
Transportation Service, Inc. and the City for
provision of EMS billing and collection for a
period of approximately six (6) months at a
cost not to exceed $9,900.
Honorable Mayor and Members of City Council
Page 5
Authorize an agreement between the REMS
corporation and the City for provision of
volunteer EMS for a period of one year.
D. Establish an effective date of July 15, 1989.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KTB
1/COUNREP.EMS
CC:
City Attorney
Director of Finance
Director of Administration
and Public Safety
EXHIBIT A
BASIC PROGRAM SERVICES
CTS, INC. SHALL PROVIDE TO RCEMS SERVICES AS FOLLOWS:
BILLING AMD COLLECTION as requested by RCEMS
1. Medicare, Medicaid, and primary insurance company
billings.
2. Response and evaluation fee billed directed to the
patient in cases of habitual misuse of the RCEMS
System. These will be called in by the coordinator of
RCEMS.
3. Direct patient billings.
SUPPLIES AMD FEES
1. Order supplies for billing purposes.
2. Establish a new phone line to be used exclusively as a
RCEMS billing and collections response line.
3. Pick up mailings on a day-to-day basis at P.O. assigned
by RCEMS.
RCEMS SHALL PROVIDE TO CTS, INC. SERVICES AS FOLLOWS:
TRANSPORT CHARGE SHEETS
1. Provided on a daily basis.
2. Accurate and complete charge sheets as to information
required to do billings for Medicare, Medicaid, and
other insurance companies and patients.
3. All patient statistical information.
4. All explanations for need of ambulance transport.
5. All charges and procedures involved in the transport of
the patient.
SUPPLIES AND FEES
1. The cost of the new phone line and the monthly charges
of said phone line.
2. Cost of the stationery and the P.O. Box.
3. Mechanics of crediting payments to Roanoke City on a
daily basis and reporting monthly.
1/CCEXH.EMS
EXHIBIT B
AGREEMENT
BETWEEN
CARILION TRANSPORTATION SERVICE, INC.
AND
CITY OF ROANOKE, EMERGENCY MEDICAL SERVICES DEPARTMENT
THIS AGREEMENT is made and entered into as of
1989, by and between CARILION TRANSPORTATION SERVICE, INC.,'
(hereinafter referred to as "CTS, INC.") and CITY OF
ROANOKE, EMERGENCY MEDICAL SERVICES DEPARTMENT (hereinafter
referred to as "RCEMS").
FOR AND IN CONSIDERATION of the mutual promises,
covenants and agreements hereinafter set forth, CTS, INC.,
and RCEMS, with the intent to be legally bound as follows:
RESPONSIBILITIES OF CTS~ INC.:
(1)
CTS, INC. shall provide to RCEMS monthly billing
and collection support as described in Exhibit A,
for emergency services rendered by RCEMS.
RESPONSIBILITIES OF RCEMS:
(2)
(3)
(4)
RCEMS shall designate an employee to be the
coordinator of the program, and as such, represent
RCEMS in the day-to-day contacts regarding
services covered by this Agreement and receive
daily reports of program utilization.
RCEMS shall adopt and maintain such policies and
procedures as are necessary to become and remain
qualified for Medicare and Medicaid reimbursement.
During the terms of this Agreement, RCEMS shall
provide adequate supplies as may be required for
carrying out this program as mutually agreed upon
by CTS, INC. and RCEMS.
PROGRAM RECORDS:
(5)
(6)
CTS, INC. shall maintain all billing records of
each transport done by RCEMS. A confidential file
shall be maintained by CTS, INC. on all persons
transported by RCEMS employees and volunteer
personnel. CTS, INC. shall have full access to
said files, but it is understood that these files
shall be the property of RCEMS.
Upon termination of the program, CTS, INC. shall
retain said files for a period of 90 days and
RCEMS shall continue to have access to these files
during this period. Upon completion of this 90
day period, RCEMS shall retain those records for a
sufficient period f time to satisfy all applicable
State and Federal requirements.
(7)
Both CTS, INC. and RCEMS recognize that the
contents of such records shall be and remain
confidential and that neither party shall release
the contents of said records except as required
for billing or upon authorization of the persons
to whom the records pertain.
(8)
During the period of this Agreement, CTS, INC.
shall provide appropriate safekeeping for all
program records.
(9)
As compensation for the services to be provided
hereunder, RCEMS shall pay CTS, INC. a fee of
$1.00 per billable case and 25 cents for each
mailing with the total compensation not to exceed
$9,900.00 for program services provided during the
period of July 15, 1989, to December 31, 1989.
This program will be re-evaluated, both by CTS,
INC. and RCEMS, prior to January 1, 1990.
(10)
RCEMS shall be invoiced by CTS, INC. on a monthly
basis and invoices shall be due and payable within
thirty (30) days following receipt of said
invoice.
(11)
The program fee covers all expenses associated
with the delivery of basic program services as
described in Exhibit A.
(12)
This Agreement shall be in full force and effect
from July 15, 1989, through December 31, 1989.
Either party may terminate this Agreement upon
thirty-days (30) written notice to the other
party.
MISCELLANEOUS:
(13)
No assignment of this Agreement shall be made in
whole or in part by either party without prior
written consent of the other party.
(14)
The billing services to be supplied by CTS, INC.
are clerical in nature and will be based on
information supplied and action requested by
RCEMS. CTS, INC. shall have no obligation to
assess the determination of RCEMS to request third
party or patient reimbursement.
3
CARILION TRANSPORTATION SERVICE, INC.
By:
Morris D. Reece ON: __/__/
Title
CITY OF ROANOKE, EMERGENCY MEDICAL SERVICES DEPARTMENT
By:
W. Robert Herbert
Title
ON: / /
1/CCAGR.EMS
EXHIBIT C
AGREEMENT
THIS AGREEMENT entered into the
1989, by and between the CITY OF ROANOKE,
__day of
VIRGINIA, a
municipal corporation organized and existing under the laws
of the Commonwealth of Virginia, hereinafter referred to as
the "City", and ROANOKE EMERGENCY MEDICAL SERVICES, INC.,
hereinafter referred to as "REMS";
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the undertakings of
the parties to this contract, the City and REMS do hereby
covenant and agree as follows:
I. Definitions. For the purposes of the Agreement,
the following words and phrases shall have the meanings
respectively ascribed to them in this section:
Advanced Life Support Ambulance - An ambulance
currently certified by the Commonwealth of Virginia,
Department of Health, Division of Emergency Medical
In addition, a minimum
shall be required to
Services, as a Class C EMS vehicle.
of, two people identified as follows,
operate such vehicle:
1.
Operator, who at a minimum shall:
(a) Possess a valid Virginia motor vehicle
operator's permit;
(b) Have successfully completed the National
Safety Council's Defensive Driving Course,
or an equivalent approved by the Commissioner
of Health;
(c) Be a certified Emergency Medical Technician.
Page 2
Attendant-in-charge, who at a minimum shall be
certified in one of the following:
(a) Emergency Medical Technician - Paramedic;
(b) Emergency Medical Technician - Cardiac; or
(c) Emergency Medical Technician - Ambulance.
Paramedic - Any individual currently certified by the
Commonwealth of Virginia, Department of Health, Division of
Emergency Medical Services, as Emergency Medical Technician
- Paramedic.
Cardiac Technician - Any individual currently certified
by the Commonwealth of Virginia, Department of Health,
Division of Emergency Medical Services, as Emergency Medical
Technician - Cardiac.
City-employed Advanced/Basic Life Support personnel
Any individual employed by the City to supplement
pre-hospital care duties provided by the Crews, as Emergency
Medical Technician - Paramedic, Emergency Medical Technician
- Cardiac or Emergency Medical Technician.
Emergency Medical Technician - Any individual currently
certified by the Commonwealth of Virginia, Department of
Health, Division of Emergency Medical Services, as an
Emergency Medical Technician - Ambulance.
Immediate response vehicle - A vehicle currently
certified by the Commonwealth of Virginia, Department of
Health, Division of Emergency Medical Services as a Class A
EMS vehicle. If used for delivery of Advanced Life Support,
such vehicle must meet requirements as specified in Section
4.02.01(b)(5)(2) of the Rules and Regulations of the Board
of Health governing Emergency Medical Services or any
Page 3
applicable successor Rules
agencies.
II.
and Regulations issued by State
Ambulances, equipment and supplies.
A. REMS shall provide at each of their
facilities a properly equipped Advanced Life
Support ambulance or immediate response
vehicle to be available for response to
emergency medical service requests requiring
such vehicle.
B. Advanced Life Support ambulances assigned by
REMS as first-run units shall be stationed
at the respective facilities at all times,
with the exception of a natural disaster,
national emergency, mutual aid response, when
vehicle is out-of-service for repairs, or
when local call volume requires unit to be
in-service.
The City and REMS will perform a program of
preventive maintenance on their respective
vehicles for the purpose of assuring the
highest standards of operation and providing
safety for persons transported therein. The
checking of routine maintenance items such as
oil, water, gas, tire pressure, belts and
hoses, lights, communication equipment and
sirens shall be the responsibility of REMS
personnel with respect to REMS vehicles and
the City-employed EMS personnel with respect
to City vehicles. A daily check list of such
Page 4
Ee
Fe
items to be performed by on-duty REMS and
City-employed EMS personnel will be provided
by REMS. Such maintenance shall be referred
to herein as first echelon maintenance.
All other maintenance and repairs to the
ambulances or immediate response vehicles
shall be known as second echelon maintenance.
In the event that any of the ambulances or
immediate response vehicles owned by REMS
require unscheduled maintenance or repair,
REMS shall promptly give notice of such
required maintenance to the City and shall
promptly deliver the vehicle requiring
maintenance to a garage for repair.
The City and REMS shall provide proper basic
and advanced life support equipment and
supplies for use of City-employed EMS
personnel assigned to each facility.
The ambulances and immediate response
vehicles shall be equipped and supplied in
accordance with the requirements of the rules
and regulations of the Board of Health,
Commonwealth of Virginia, governing Emergency
Medical Services for Class A, Class B or
Class C emergency medical service vehicles as
applicable.
III. Personnel
A. City-employed EMS Personnel.
The City shall
employ a sufficient number of EMS personnel
Page 5
such that a City-employed EMS personnel may
be resident, except when performing emergency
medical service or when otherwise required to
be away on official business, in each of
three locations in the City of Roanoke on a
twenty-four (24) hour basis. Two of the
locations shall be the primary facilities now
or hereafter operated and maintained by REMS.
The third location shall be a site and
facility at 2327 Melrose Avenue, N.W. It
shall be the responsibility of the City's
Office of Emergency Services to assign its
EMS personnel to the various locations
required by the Agreement. City-employed EMS
personnel shall be under the general
supervision of the City's Office of Emergency
Services.
Selection of EMS personnel. Advanced and
Basic Life Support personnel shall be
appointed by the City Manager on the basis of
merit and fitness pursuant to the Code of the
City of Roanoke (1979), as amended, and the
personnel rules and regulations of the City.
Compensation, training and uniforms. The
City shall have responsibility for providing
compensation to City-employed EMS personnel.
It shall be the responsibility of the City to
provide such continuing education and
training as is necessary to maintain the
Page 6
De
required certificates of the City-employed
EMS personnel. The City shall also insure
that each of its EMS personnel has
successfully completed a defensive driving or
emergency vehicle operator's course (EVOC)
and has been awarded a certificate therefor.
The City shall provide appropriate uniforms
for its EMS personnel and a cabinet for
records storage at each response facility.
The minimum required crew, at all times when
in service for a basic life support
ambulance, shall be:
(1) Operator, who at a minimum shall:
(a) Possess a valid Virginia motor
vehicle operator's permit.
(b) Have successfully completed the
National Safety Council's Defensive
Driving Course, and EVOC.
(2) Attendant-in-charge, who at a minimum
shall be a certified Emergency Medical
Technician.
The minimum required crew at all times when
in service for an Advanced Life Support unit
is defined in Section I of this Agreement.
All REMS members and City employed EMS
personnel shall conform to the highest
standards of cleanliness and personal
grooming.
Page 7
F. REMS and the City will maintain a personnel
file on their respective members which shall
include the following:
(1) Copies of current Board certification
and other certifications held:
(2) A copy of the members' training record;
(3) A copy of the members' Virginia drivers
or chauffeurs license and proof of
completion of an EVOC or defensive
driving course, if individual drives an
ambulance under emergency response
conditions; and,
(4) The members' current address and
telephone number.
G. The City and REMS will encourage members to
attend monthly training classes conducted by
EMS agencies in the Roanoke Valley and keep a
record of attendance.
H. Complaints received by the City's Office of
Emergency Services concerning the clinical
performance of REMS members or City-employed
EMS personnel will be investigated. If
complaints are considered valid, Emergency
Services staff will work with REMS, in the
case of a City-employed EMS personnel to
correct the deficiency. It may be
recommended that a skill proficiency test be
successfully completed before the individual
is allowed to ride on the unit. Elements of
Page 8
IV.
Ce
this test will be developed by the City and
REMS.
Administration
A. REMS and the City shall adopt internal
operating procedures to ensure the orderly
and proficient performance of this Agreement.
REMS and City shall maintain a complete set
of financial records and accounts of all
transactions made in connection with their
involvement with this Agreement. Such
records shall include but not be limited to
purchase of supplies and equipment,
administrative costs, and funds spent on
training for continuing education.
Upon receipt of reasonable notice, REMS shall
make available to the City or its authorized
agents, or its independent auditors, the
personnel files of crew members and its
financial records as the same pertain to
performance of services pursuant to this
Agreement.
REMS shall, upon request, make available to
the City all run reports, patient medical
status reports, and patient complaint
investigation reports. Each report and
record should be complete and in order.
The City shall continue to make available to
REMS monthly statistical dispatching reports
generated from the Emergency Operations
Page 9
Center as well as upon request specific
dispatching information, run times, patient
complaint investigation reports and rescue
dispatch cards.
E. REMS shall provide sufficient office space
and an appropriate desk and chair at two
facilities for City-employed EMS personnel.
Operations
A. From 8:30 a.m. to midnight, two (2)
ambulances from Station 2, one (1) ambulance
from Station 3 and one (1) ambulance from
Station 4 shall be parked at the crew
facility within its assigned primary response
territory. From midnight to 8:30 a.m., one
(1) ambulance from each facility shall be
parked at the facility within its assigned
primary response territory. Exceptions to
this include disaster situations, mutual aid
requests or when local call volumes require
all available units to be in-service.
B. All emergency calls shall be dispatched
through the City's Communications Center.
Both the City and REMS shall keep a permanent
record of each emergency call handled. Said
permanent record shall include at a minimum:
(1) Times: Calls received, ambulance en
route, ambulance arrives on scene,
ambulance arrives at hospital, ambulance
clears in-service:
Page 10
Ce
De
(2) Patient location, patient name, patient
address;
(3) Name of receiving hospital;
(4) Crew, vehicle number, members on call;
(5) Synopsis of nature of call, patient
status and disposition; and
(6) Any other information required by the
City from time to time.
Previously agreed upon dispatching procedures
concerning code blue and multiple trauma
patients shall remain in effect. In
addition, when units are in-service
transporting a patient, out of their primary
response territory or otherwise unavailable
when a second call is received in their
primary response territory (and a second unit
from that crew is not immediately available),
then the next closest available ambulance
will be dispatched. Unless otherwise advised
by the City, all other previously agreed upon
dispatching protocols for rescue services
shall remain in effect.
REMS and City-employed EMS personnel shall at
all times operate the ambulances and
immediate response vehicles in accordance
with all applicable laws governing their
operation. In addition, REMS and
City-employed EMS personnel shall at all
times operate in accordance with all rules
Page 11
and regulations of the Board of Health,
Commonwealth of Virginia governing emergency
medical services.
City-employed ALS personnel shall respond to
emergency medical service requests perceived
as requiring advanced life support treatment
when no State certified Paramedic or Cardiac
Technician REMS members are available at the
facility to which the City-employed ALS
personnel is assigned.
City-employed EMS personnel shall respond to
emergency medical service requests perceived
as requiring basic life support treatment
when no REMS members with a minimum of
State-certified Emergency Medical Technician
are present at the facility to which the
City-employed EMS personnel is assigned (if
the minimum of State-certified Emergency
Medical Technician REMS members are available
when an emergency request is received, such
REMS members shall respond to the request).
City-employed EMS personnel and REMS members
shall maintain records of responses to
requests for emergency medical service
received at each facility during the term of
this Agreement for evaluation of the extent
and quality of the emergency care services
provided.
Page 12
City-employed EMS personnel and REMS members
shall inventory and properly stock the
advanced life support vehicle located at each
facility with emergency medical equipment and
supplies to be provided primarily by REMS for
its advanced life support vehicle and to keep
the interior and exterior of such vehicle in
a clean and sanitary condition.
Designated City-employed EMS personnel shall
meet on a weekly basis to evaluate and
monitor the appropriateness and quality of
pre-hospital patient care. The standard of
emergency medical care provided shall be
evaluated as well as any necessary training
requirements which are not being met. All
REMS members shall be welcome to attend.
REMS shall provide the following number of
Emergency Medical Technicians with driving
privileges to assist the City-employed EMS
personnel assigned to each facility.
Weekdays
Facility - 374 Day Avenue, S.W.
7:00 p.m. to midnight 2 EMT-A
Midnight to 8:30 a.m. 1 EMT-A
Facility - 3502 Birchwood Avenue, N.E.
7:00 p.m. to 8:30 a.m. 1 EMT-A
Weekends
Facility - 374 Day Avenue, S.W.
8:30 a.m. to midnight 2 EMT-A
Midnight to 8:30 a.m. 1 EMT-A
Facility - 3502 Birchwood Avenue, N.E.
8:30 a.m. to midnight 1 EMT-A
Midnight to 8:30 a.m. 1 EMT-A
Page 13
VI.
K. City-employed EMS personnel shall drive the
advanced life support ambulance or immediate
response vehicles provided and maintained by
REMS if no crew member is available to drive
such vehicle.
L. The pre-hospital care partnership between
REMS and the City shall have a goal of
responding to 90 percent of all life
threatening calls in under 8 minutes and 90
percent of non-life threatening calls in
under 12 minutes.
M. A patient, who is not in critical condition,
his legal guardian, physician or a member of
his family may designate the hospital to
which he is transported. In the event of a
disagreement between the patient's physician
and the patient or a member or members of his
family, the physician's orders will be
complied with so long as he takes full
responsibility for the patient while the
patient is transported to the hospital. When
no hospital is specified or when the patient
is in critical condition as determined by the
ambulance attendant, the patient shall be
transported to the most appropriate hospital
prepared to receive the patient.
Terms of Agreement
A. REMS shall cause its motor vehicle liability,
collision and comprehensive insurance policy
Page 14
or policies to be amended to name the City
and the City-employed EMS personnel as
additional insureds as their interests may
appear on the above policies. The amount of
motor vehicle liability insurance maintained
by REMS shall be not less than $500,000.00
for any one accident or loss. REMS shall
furnish the City with certificates evidencing
the required coverage and containing a
statement to the effect that the coverage
shall not be cancelled or materially altered
except after thirty (30) days written notice
to the City.
With respect to the
Agreement, the City,
subject matter of this
its officers, agents and
employees shall assume no liability for the
wrongful acts or omissions of REMS or their
officers or members; REMS, their officers and
members shall assume no liability for the
wrongful acts or omissions of the City or its
officers, agents and employees.
The initial term of this Agreement shall be
for a period of one year commencing July 15,
1989. This Agreement shall automatically be
renewed for additional one year periods
unless either party shall, thirty (30) days
prior to the expiration of any term, give
written notice to the other party of the
intent not to renew the Agreement. During
Page 15
VII.
term by giving forty-five
notice to the other party.
Miscellaneous
A.
Be
the initial term of the Agreement and any
extension, the City or REMS may terminate
this Agreement prior to the expiration of the
(45) days written
During duty hours, City-employed EMS
personnel shall devote their time to
emergency medical service or other official
business of the City and shall not engage in
REMS' fund raising, social activities or
other REMS' activities.
The City's Office of Emergency Services
Coordinator and/or Deputy Coordinator shall
serve as liaison between REMS and the City.
Any notices or formal communications from
REMS to the City shall be addressed to the
Office of imergency Services at the following
address:
Office of Emergency Services
215 Church Avenue, S.W.
Room 154, Municipal Building
Roanoke, Virginia 24011
Any notice or formal communication from the
City to REMS shall be to the Business
Administrator at the following address:
Formal Address:
P.O. Box 1801
Roanoke, Virginia 24008
Page 16
ATTEST:
C. This Agreement constitutes the entire
Agreement between the City and REMS and
supersedes all prior negotiations,
representations or agreements, either oral or
written. This Agreement may be amended only
by written instrument signed by properly
authorized officials on behalf of the City
and REMS.
IN WITNESS WHEREOF, the parties have caused this
Agreement to be signed by their duly authorized
officers on the day and date first written above.
CITY OF ROANOKE
By:
City Manager
City Clerk
WITNESS:
ROANOKE EMERGENCY MEDICAL
SERVICES, INC.
WITNESS:
1/B:REMSAGR.EMS
Or, ce of ~e City Cler~
July 12, 1989
File #468B
Griffin Pipe Products Company
P. O. Box 740
Lynchburg, Virginia 24505
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29670 accepting your bid for
providing ductile-iron water pipe to the City, on a unit price
basis, for the period July 1, 1989 to June 30, 1990. Ordinance
No. 29670 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 10, 1989.
Sincerely,
SHE:va
Enc.
pc: Mr.
Sandva H. Eakin
Deputy City Clerk
W. Robert Herbert, City Manager
My. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Sevvices
and
Room 456 Municil:xil Building 215 C~urch Avenue, S.W Roanoke, Vircj~nia 24~11 (703) 98~-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, ~IRGINIA,
The 10th day of July, 1989.
No. 29670.
AN ORDINANCE accepting a bid made for providing ductile-iron
water pipe to the City; rejecting other bids; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Griffin Pipe Products Co., of Lynchburg,
Virginia, to provide, on a unit price basis, all the City's re-
quirements for ductile-iron water pipe of the specified types at
the following prices, with such prices being firm for one (1)
year, is hereby ACCEPTED:
DUCTILE-IRON WATER PIPE
BID AMOUNT
3" Pipe, mechanical Joint $ 4.56 LF
4" Pipe, mechanical Joint 4.92 LF
4" Pipe, push-on Joint 4.55 LF
6" Pipe, mechanical Joint 5.35 LP
6" Pipe, push-on joint 4.82 LF
8" Pipe, mechanical Joint 7.26 LF
8" Pipe, push-on Joint 6.65 LF
10" Pipe, mechanical joint 9.60 LF
10" Pipe, push-on joint 8.78 LP
12" Pipe, mechanical joint 12.10 LF
12" Pipe, push-on joint 11.23 LF
16" Pipe,' mechanical Joint
16" Pipe, push-on joint
20" Pipe, push-on joint
18.80 LF
17.20 LF
22.69 LF
2. The City's Manager of General Services is hereby author-
ized and directed to issue the requisite purchase orders for such
ductile-iron water pipe, such purchase orders to be made and
filed in accordance with the City's specifications, the bidder's
proposals made therefor and in accordance with this ordinance.
3. The other bids received for the supply of the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each said bidder and to express to each the City's appre-
ciation for said bids.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
July 12, 1989
File #468B
A & P Water and Sewer Service
8910 Durge Avenue
Richmond, Virginia 23237
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29670 accepting the bid of
Griffin Pipe Products Company for providing ductile-iron water
pipe to the City, on a unit price basis, for the period July 1,
1989 to June 30, 1990. Ordinance No. 29670 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
SHE:fa
Enc.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Buildin~ 215 Church Avenue. S W. Roanoke. Virginia 2401 '~ (703) 981-2,'~.1
Or, ce of ~e Ci~/Cle~
July 12, 1989
File #468B
Atlantic States Cast Iron
Pipe Company
183 Sitgreaves Street
Phillipsburg, New Jersey
08865
Ladies and Gentlemen:
I am enclosing copy of Ordinance Mo. 29670 accepting the bid of
Griffin Pipe Products Company for providing ductile-iron water
pipe to the City, on a unit price basis, for the period July 1,
1989 to June 30, 1990. Ordinance Mo. 29670 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
SHE:fa
Enco
Sandra t1. Eakin
Deputy City Clerk
Room 456 Municipal Building 215 C?nurch Avenue SW Roanoke, ~rg~nia 24011 (703) 981-254'~
July 12, 1989
File #4688
U. S. Pipe & Foundry Company
East Pearl Street
3urlington, New Jersey 08016
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29670 accepting the bid of
Griffin Pipe Products Company for providing ductile-iron water
pipe to the City, on a unit price basis, for the period July 1,
19~9 to June 30, 1990. Ordinance No. 29670 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
SHE:fa
Enc,
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Building 215 Church Avenue, SW Roanoke X.'lrg~nio 24011 (703) 981-254t
CTY r~ ..
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS FOR DUCTILE IRON WATER PIPE
BID NUMBER 89-5-89
I COnCUr
to the above subject
action.
in the bid commit{ee's recommendation relative
and recommend it to you for appropriate
Respectfully submitted,
City Manager
WRH/DDR/km
c: City Attorney
Director Of Finance
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS FOR DUCTILE IRON WATER PIPE,
BID NUMBER 89-5-89
I. BACKGROUND
~ig~..~C~.C~$~_~BQ.?~!~ on a fiscal year
basis, for supplying to the City estimated
quantities of Ductile Iron Water Pipe. The
quantities are anticipated needs for a period
of one (1) year.
in various Water
Department and Capital Maintenance accounts
to provide for the purchase of this required
material.
~ ~.~ with specifications were sent to
ten (10) vendors shown on the current bid
list. A public advertisement was also
published in the Roanoke Times and World News
on May 28, 1969.
8...%d~ W~.E.~ re~e.!.~, after due and proper
advertisement, and were publicly opened and
read at 2:00 p.m., June 16, 1989, in the
Office of the Manager of General Services.
Honorable Mayor and City Council
Page 2
II.
CURRENT SITUATION
were received.
Tabulation is attached.
~! ~.~.~ were evaluated in a consistent
~Q.e._~Pw.~.~......~.9%.~......~.~.g as submitted by Griffin
Pipe Products Co. meets all required
specifications.
III. ISSUES
A. Need
IV. ALTERNATIVES
submitted by Griffin Pipe Products Co., to
supply Ductile Iron Water Pipe for the period
July 1, 1989 to June 50, 1990 and reject all
other bids.
~g. required pipe is necessary to
continue the support of the City's water
system, includin9 new installations and
repairs.
~99P~.~.9.~ ~b ~p~cations - the
product to be supplied by Griffin Pipe
Products Co. meets all bid requirements.
Honorable Mayor and City Council
Page 5
EWOd..~Y~.~b~..~.&~y- sufficient funds are
budgeted for the purchase of the water
pipe, in FY '89 '90 budget.
~.~.- the need for continued support for
the City's Water systems would not be
met.
not be a factor in this alternative.
EWOd. A~.~.b~.~..~ - budgeted funds would
not be expended wlth thls alternative.
V. RECOMMENDATION
~WO~.~.~ ~.D~WE ~ith Alternative "A" - accept
the lowest by
Griffin Pipe Products Co., to supply Ductile
Iron Water Pipe for the period July 1, 1989
to June ~0, 1990.
B. Reject all other bids
Respectfully submitted,
Committee: ~ ~. /~ Kit 8. Kiser
D. Darwin Roupe ~
KBK/DDR/km
c: City Attorney
Director of Finance
C
O.
L
0 0 0 0 o 0 0 0 aD
o 0 0 0 0 0 0 0 >
Office oliVe CiwCler~
July 12, 1989
File #468B-27
Mr. Kenneth H. Donohue
Customer Quotation Specialist
General Chemical Corporation
P. O. Box 395
Parsippany, New Jersey 07054
Dear Mr. Donohue:
! am enclosing copy of Ordinance No. 29671 accepting your bid for
providing Liquid Alum to the City of Roanoke for water and sewage
treatment, at a unit price of $.336528 per gallon, for the period
July 1, 1989 to June 30, 1990. Ordinance No. 29671 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, July 10, 1989.
Sincerely,
SHE:fa
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room 456 Municipal Building 215 C~urch Avenue SW. Roclnok, e. V~rg~nia 240t 1 (703) 981-2541
Office of the City Cler~
July 12, 1989
File #468D-27
Mr. Jeffrey G. Taylor
Vice-President, Marketing
Peridot Chemical Company, [nc.
P. 0. ~ox 15487
Augusta, Georgia 30919-1487
Dear ,~r. Taylor:
I am enclosing copy of Ordinance ~o. 29671 accepting the bid of
General Chemical Corporation for providing Liquid Alum to the
City of Roanoke for water and sewage treatment, at a unit price
of $.336528 per gallon, for the period July 1, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:fa
Eno.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipol Building 215 Church Avenue S W Roanoke '~r.q~nici 24011 (703) 981~2,,~4.1
Or, ce of Fne Ci~, Cle~
July 12, 1989
File #468~-27
Mr. John D. Besson
Vice-President
Delta Chemical Manufacturing Company
2601 Cannery Avenue
~altimore, Maryland 21226
Dear Mr. Besson:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
General Chemical Corporation for providing Liquid Alum to the
City of Roanoke for water and sewage treatment, at a unit price
of $.336528 per gallon, for the period July I, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely~
SHE:fa
Enc.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Building 215 (~urch Ave~ue~ SW Roanoke, Virginia 2401 t (703) 981-2541
Office of the City Clerk
July 12, 1989
File #468B-27
Mr. John D. Hulsey
Branch Manager
Van Waters & Rogers, Inc.
3600 West Wendover Avenue
Greensboro, North Carolina
27407
Dear Mr. Hulsey:
[ am enclosing copy of Ordinance No. 29671 accepting the bid of
General Chemical Corporation for providing Liquid Alum to the
City of Roanoke for water and sewage treatment, at a unit price
of $.336528 per gallon, for the period July 1, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:fa
Enc.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Building 215 Church Avenue, SW Roanoke. V~rg~nia 2401 t (703) 981-254't
Office of ~he City Cle,t~
July 12, 1989
File #468B-27
Mr. Larry Monaghan
District Sales Manager
Prillaman Chemical Corporation
P. 0. ~ox 1606
Suffolk, Virginia 23434
Dear Mr. Monaghan:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
General Chemical Corporation for providing Liquid Alum to the
City of Roanoke for water and sewage treatment, at a unit price
of $.336528 per gallon, for the period July 1, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:fa
EnCo
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipol Building 215 C~urch Avenue, SW Roanoke. V~rg~nia 24~t I (703) 981-2541
Office of the Ci,'y Clerk
July 12, 1989
File #468B-27
Mr. John D. Hulsey
Branch Manager
Van Waters & Rogers, Inc.
3600 West Wendover Avenue
Greensboro, North Carolina
27407
Dear Mr. Hulsey:
I am enclosing copy of Ordinance No. 29671 accepting your bid for
providing Liquid Chlorine to the City of Roanoke for water and
sewage treatment, at a unit price of $50.00/cwt for 150 pound
cylinders and $27.50/cwt for 2000 pound cylinders, for the period
July I, 1989 to June 30, 1990. Ordinance No. 29671 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, July 10, 1989.
Sincerely,
SHE:fa
Enc.
pC:
Sandra H. Eakin
Deputy City Clerk
Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, ~eneral Services
and
Room 456 Municipal Building 215 Church Avenue S W Poanoke Virg~nia 2401 t (703) 981-254t
C)~ce of ~e CiW Cle~
July 12, 1989
File #468B-27
Mr. John D. Besson
Vice-President
Delta Chemical Manufacturing Company
2601 Cannery Avenue
Baltimore, Maryland 21226
Dear Mr. Besson:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Van Waters & Rogers, Inc., for providing Liquid Chlorine to the
City of Roanoke for water and sewage treatment, at a unit price
of $50.O0/cwt for 150 pound cylinders and $27.50/cwt for 2000
pound cylinders, for the period July 1, 1989 to June 30, 1990.
Ordinance No. 29671 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to e.~press appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:fa
Enc.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municil:x~l Buildincj 2t5 Church Avenue SW Roanoke. V~rg~nia 240t t (703) 981-254.1
Office of ~e City Clerk
July 12, 1989
File #468B-27
Mr. Charles J. Marshall
Branch Manager
PB & S Chemical Company
P. 0. Box 1843
St. Albans, West Virginia
25177
Dear ~fr. Marshall:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Van Waters & Rogers, Inc., for providing Liquid Chlorine to the
City of Roanoke for water and sewage treatment, at a unit price
of $50.00/cwt for 150 pound cylinders and $27.50/cwt for 2000
pound cylinders, for the period July 1, 1989 to June 30, 1990.
Ordinance No. 29671 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, ~ would like
to express appreciation for submitting your bid on the above-
described chemicals.
SHE: ra
Enc.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
456 MunicJl:~l Building 215 C~urch Avenue SW Roanoke Virginia 24011 (703) 981-2541
Or, ce of the City Clerk
July 12, 1989
File #468B-27
~r. John East
Sales Representative
Southchem, Inc.
P. 0. Box 418
Forest, Virginia 24551-0418
Dear Mr. East:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Van Waters & Rogers, Inc., for providing Liquid Chlorine to the
City of Roanoke for water and sewage treatment, at a unit price
of $50.00/cwt for 150 pound cylinders and $27.50/cwt for 2000
pound cylinders, for the period July 1, 1989 to June 30, 1990.
Ordinance No. 29671 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:fa
Eric.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Building 215 Church Avenue SW Roanok~ Vircj~nia 24011 (703) 981-2541
Office of the City Cler~
July i2, 1989
File #468B-27
Mr. R. ~. Romeis
Regional Sales Manager
Jones Chemical Company
P. 0. Box 30516
Charlotte, North Carolina
28230
Dear Mr. Romeis:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Van Waters & Rogers, Inc., for providing Liquid Chlorine to the
City of Roanoke for water and sewage treatment, at a unit price
of $50.00/cwt for 150 pound cylindere and $27.50/cwt for 2000
pound cylinders, for the period July I, 1989 to June 30, 1990.
Ordinance No. 29671 was adopted by the Council of the City of
Roanoke at a regular meeting held on ~ionday, July 10, 1989.
On behalf of the Mayor and Members of City Council, [ would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:va
Eno.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Buildln~ 215 C~urch Av~qu~ SW Roanoke Virginia 24011 (703) 981-2541
Office of the City Clerk
July 12, 1989
File #4686-27
Mr. Larry Monaghan
District Sales Manager
Prillaman Chemical Corporation
P. 0. Box 1606
Suffolk, Virginia 23434
Dear Mr. Monaghan:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Van Waters & Rogers, Inc., for providing Liquid Chlorine to the
City of Roanoke for water and sewage treatment, at a unit price
of $50.00/cwt for 150 pound cylinders and $27.$0/cwt for 2000
pound cylinders, for the period July 1, 1989 to June 30, 1990.
Ordinance No. 29671 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:fa
Eno.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Building 2t5 (]lurch Aveflue S W Doanoke, Virginia 24011 (703) 981-254'~
Office of the City Cle,l~
July 12, 1989
File #4688-27
Mr. Larry Monaghan
District Sales Manager
Prillaman Chemical Corporation
P. O. Box I~06
Suffolk, Virginia 23434
Dear Mr. Monaghan:
I am enclosing copy of Ordinance No. 29671 accepting your bid for
providing Standard Ground Alum to the City of Roanoke for water
and sewage treatment, at a unit price of $230.53 per ton, for the
period July 1, 1989 to June 30, 1990. Ordinance No. 29671 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, July 10, 1989.
Sincerely,
SHE: ra
Enc.
pc: Mr.
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit D. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room 456 Municipal Building 215 C~urch Avenue SW Roanoke Wrcj~nia 24011 (703) 981-2541
Office ofrheCityCle~
July 12, 1989
File #468B-27
Mr. John D. Besson
Vice-President
Delta Chemical Manufacturing Company
2601 Cannery Avenue
Baltimore, Maryland 21226
Dear Mr. Besson:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Prillaman Chemical Corporation for providing Standard Ground Alum
to the City of Roanoke for eater and sewage treatment, at a unit
price of $230.53 per ton, for the period July 1, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE: ra
Enc.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Building 2t5 C~urch Avenue, SW Roanoke, ~rg~nia 24011 (703) 981-2541
Office of the City Clerk
July 12, 1989
File #468B-27
Mr. John D. ~ulsey
Branch Manager
Van Waters & Rogers, Inc.
3600 West Wendover Avenue
Greensboro, North Carolina
27407
Dear Mr. Hulsey:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Prillaman Chemical Corporation for providing Standard Ground Alum
to the City of Roanoke for water and sewage treatment, at a unit
price of $230.53 per ton, for the period July 1, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:fa
Enco
Room 456 Municipal Building 2t5 Church Avenue, SW Roanoke V)rglnia 24011 (703) 981-254q
Off~ce of the City Cler~
July 12, 1989
File #468B-27
Mr. R. ~. Romeis
Regional Sales Manager
Jones Chemical Company
P. 0. Box 30516
Charlotte, North Carolina
28230
Dear Mr. Romeis:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Prillaman Chemical Corporation for providing Standard Ground Alum
to the City of Roanoke for water and sewage treatment, at a unit
price of $230.53 per ton, for the period July 1, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:fa
Enco
Sandra H. Eakin
Deputy City Clerk
Room 456 Municil::x~l BuilOin~ 215 C~urch Avenue SW Roanoke 'vlrg~nia 24011 (703) 981-2541
Office of the CiW Clerk
July 12, 1989
File #468B-27
Mr. John East
Sales Representative
Southchem, Inc.
P. 0. Box 418
Forest, Virginia 24551-0418
Dear Mr. East:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Prillaman Chemical Corporation for providing Standard Ground Alum
to the City of Roanoke for water and sewage treatment, at a unit
price of $230.53 per ton, for the period July 1, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, [ would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:fa
Eno.
Sandra tt, Eakin
Deputy City Clerk
Room 456 Municipal Building 215 Church Ave,que SW Roanoke V~r§~nia 24011 (703) 98%2541
Office of the City Cler~
July 12, 1989
File #468B-27
Mr. Charles J. Marshall
Branch Manager
PB & S Chemical Company
P. 0. Box 1~43
St. Albans, West Virginia
25177
Dear ~r. Marshall:
[ am enclosing copy of Ordinance No. 29671 accepting the bid of
Prillaman Chemical Corporation for providing Standard Ground Alum
to the City of Roanoke for water and sewage treatment, at a unit
price of $230.53 per ton, for the period July 1, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
S fie: r a
Eno.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipa~ BuilcJing 215 Church Avenue SW Roanoke. V~rg~nia 240t I (703) 981-254t
Office of ~e CJ~' Cler~
July 12, 1989
File #468B-27
Mr. Jeff Stallo, Jr.
Division Manager
Burris Chemical, Inc.
P. 0. Dox 34127
Charlotte, North Carolina
28234
Dear ~r. Stallo:
I am enclosing copy of Ordinance No. 29671 accepting the bid of
Prillaman Chemical Corporation for providing Standard Ground Alum
to the City of Roanoke for water and sewage treatment, at a unit
price of $230.53 per ton, for the period July I, 1989 to June 30,
1990. Ordinance No. 29671 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described chemicals.
Sincerely,
SHE:ra
Enco
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipal Building 215 Church Avenue S W Roanoke Vkg,nia 2401 ~ (703) 981-254'l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of July, 1989.
No. 29671.
AN ORDINANCE accepting certain bids made for providing chemi-
cals for water and sewage treatment; rejecting other bids; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as fol-
1 ows:
1. The following bids made to the City for providing, on a
unit price basis, certain chemicals used in water and sewage treat-
ment, such bids being in full accord with the City's specifica-
tions therefor and each bid being f.o.b, destination and such bids
being firm for one year from July 1, 1989, are hereby ACCEPTED:
Liquid Alum
Liquid Chlorine
General Chemical Corporation
Van Waters ami Rogers
Prillaman Chemical Corporation Stm~rd Ground Alum
$.336528 per gallon
$50.00/~t for 150 lb.
cylinders
$27.50/c~t for 2000 lb.
cylinders
$230.53 per ton
2. The City's Manager of General Services is hereby autho-
rized and directed to issue the requisite purchase orders for such
chemicals, such purchase orders to be made and filed in accordance
with the City's specifications, the bidders' proposals made therefor
and in accordance with this ordinance.
3. The other bids received for the supply of the aforesaid
items are hereby REJECTED, and the City Clerk is directed to so
notify each said bidder and to express to each the City's appre-
ciation for such bids.
4. In order to provide for the Usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS FOR WATER AND SEWAGE TREATMENT
CHEMICALS FOR FY '89-'90
I concur in the Bid Committee's recommendation for the
purchase of water and sewage
WRH/DDR/ss
cc: City Attorney
Director of Finance
treatment chemicals.
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT:
BIDS FOR WATER AND SEWAGE TREATMENT
CHEMICALS FOR FY 89-90
I. BACKGROUND
Funds are availabl~ in FY 89-90 operating budget accounts
for the Water and Sewage Departments for the purchase of the
chemicals identified herein.
Bid Request with specifications were sent to twenty-seven
(27) firms currently listed on the City's bid list. A
public advertisement was also published in the Roanoke Times
and World News.
Bids were received after due and proper advertisement and
were publicly opened and read at 2:00 p.m., on May 12, 1989
in the Office of the Manager of General Services.
The bids are to serve the annual water and sewage treatment
chemical requirements for the period July 1, 1989 to June
30, 1990.
II. CURRENT SITUATION
Bid Tabulations of those bids received are attached.
All bids received were evaluated in a consistent manner by
representative of the following departments:
General Services
Water Department
Sewage Treatment Plant
C. Bid evaluation results are as follows:
Liquid Alum - the lowest bid was submitted by General
Chemical Corp., and meets all required specifications.
Price quoted is firm for one (1) year.
Standard Ground Al~,m - the lowest bid was submitted by
Prillaman Chemical Corp., and meets all required
specifi- cations. Price quoted is firm for one (1)
year.
Honorable Mayor and City Council
Page 2
III. ISSUES
Liquid Chlorine - the lowest responsible bid, including
delivery schedule, was submitted by Van Waters &
Rogers, Inc., and meets all required specifications.
Price quoted is firm for one Il) year.
A. Need
B. Compliance with Specifications
C. Fund Availability
IV. ALTERNATIVES
Accept the lowest responsible bids for suppling to the City
of Roanoke annual requirements for water and sewage treat-
ment chemicals for the period July 1, 1989 to June 30, 1990,
as follows:
Liquid Alum - the lowest responsible bid as submitted
by General Chemical Corp., in the amount of $ .336528
per gallon, price firm for one (1) year.
Standard Ground Alum - the lowest responsible bid,
as submitted by Prillaman Chemical Corp., in the amount
of $230.53 per ton, price firm for one (1) year.
Liquid Chlorine - the lowest responsible bid, including
delivery schedule, as submitted by Van Waters & Rogers,
Inc., in the amount of $50.00 per cwt for 150 lb.
cylinders and $27.50 per cwt for 2,000 lb. cylinders,
delivery 2 days, price firm for one (1) year.
Need - requested chemicals are necessary for the
proper treatment of water and sewage.
Compliance with Specifications - the bids recom-
mended this alternative are the lowest responsible
bids meeting the City of Roanoke Specifications.
Fund Availability - sufficient funds are budgeted
in the Water and Sewage Funds for FY '89-'90.
B. Reject all bids.
1. Need - the necessary treatment of water and sewage
would not be accomplished with this alternative.
Honorable Mayor and City Council
Page 3
2. Compliance with Specifications - would not be a factor
in this alternative.
3. Fund Availability - budgeted funds would not
be expended.
RECOMMENDATION
A. Council concur with Alternative "A" - award bids
for suppling water and sewage treatment chemicals
to the City of Roanoke for the period July 1, 1989
through June 30, 1990, as follows:
1. Liquid Alum - to General Chemical Corp. for
$.336528 per gallon.
2. Standard Ground Alum - to Prillaman Chemical Corp., for
$230.53 per ton.
3. Liquid Chlorine - to Van Waters & Rogers,
Inc., for $50.00 per cwt for 150 lb.
cylinders and $27.50 per cwt for 2,000 lb. cylinders.
B. Reject all other bids.
KBK/DDR/ss
cc: City Attorney
Director of Finance
Respectfully submitted,
Committee:
Kit B. Kiser
Cra~/Sluss
D. Darwin Roupe
Office of the City Clerk
July 12, 1989
File #60-36
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29676 amending and reor-
daining certain sections of the 1989-90 Internal Service Fund
Appropriations~ providing for the reappropriation of outstanding
encumbrances to the Internal Service Fund, as of June 30, 1989.
Ordinance Ho. 29676 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
Sincerely,
SHE:ra
Enc.
pc: Mr.
W. Robert Herbert,
Sandra H. Eakin
Deputy City Clerk
City Manager
Room 456 Municipal Building 215 C"nurch Avenue~ S.W. Roanoke. V~rg~nia 24~1 t (703) 981-2541
IN-THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of July, 1989.
No. 29676.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Internal Service Fund Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Internal Service
Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Management Services
Other Charges (1) ..................................
City Information Systems
Other Charges (2-4) ................................
Capital Outlay (5) .................................
Material Control
Other Charges (6-7).
Motor Vehicle Maintenance
Other Charges (9-11)
Capital Outlay (12).~~~~
Utility Lines Services
Contractual Services (13) ..........................
Other Charges (14-17) ..............................
Rentals & Leases (18) ..............................
Capital Outlay (19) ................................
1) Admin. Supplies
2) Admin. Supplies
3) Expend. Equip.
< $500
4) Training and
Development
5) Other Equipment
(006-002-1617-2030) $ 9,207
(006-050-1601-2030) 1,242
(006-050-1601-2035) 4,444
(006-050-1601-2044) 90
(006-050-1601-9015) 15,545
$ 422,114
223,607
1,786,012
131,299
196,150
143,224
6,021
9,969
1,747,296
591,365
14,633
2,541,730
6,701
12,487
2,470
219,320
6) Admin. Supplies
7) Maintenance -
Equipment
8) Furniture and
Equipment
9) Admin. S~plies
10) Expend. Equip-
ment < $500
11) Proj. Supplies
12) Other Equipment
13) Fees for Prof.
Services
14) Admin. Supplies
15) Expend. Equip-ment < $500
16) Maintenance -
Equipment
17) Proj. Supplies
18) Equipment
Rental/Lease
19) Other Equipment
(006-050-1613-2030) $ 44
(006-050-1613-2048) 60
(006-050-1613-9005) 9,469
(006-052-2641-2030) 1,067
(006-052-2641-2035) 2,042
(006-052-2641-3005) 8,456
(006-052-2641-9015) 2,979
(006-056-2625-2010) 701
(006-056-2625-2030) 406
(006-056-2625-2035) 934
(006-056-2625-2048) 136
(006-056-2625-3005) 11,011
(006-056-2625-3070) 470
(006-056-2625-9015) 16,500
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
C~ce of the City Clerk
July 12, 1989
File #60-36-192
~Ir. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29675 amending and reor-
daining certain sections of the 1989-90 Civic Center Fund
Appropriations~ providing for the reappropriation of outstanding
encumbrances to the Civic Center Fund, as of June 30, 1989.
Ordinance No. 29675 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
Sincerely,
SHE:fa
Enc.
pc: Mr.
W. Robert Herbert,
Sandra H. Eakin
Deputy City Clerk
City Manager
Room 456 Municipal Building 2t5 C~urch Avenue SW P4:x3noke. V~rg~nia 2401 t (703) 981-2.54.1
I~THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of July, 1989.
--~_ No. 29675.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Civic Center Fund Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Civic Center Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Operating $ 1,515,597
Other Charges (1-2) ................................ 470,278
Capital Outlay from Revenue 73,864
Capital Outlay (3) ................................. 73,864
1) Admin. Supplies
2) Expendable
Equipment < $500
3) Other Equipment
(005-050-2105-2030) $ 280
(005-050-2105-2035) 350
(005-050-2105-9015) 23,864
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Offic~ of ~ne Ci~' Cler~
July 12, 1989
File #60-36-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~ir. Schlanger:
I am attaching copy of Ordinance No. 29674 amending and reor-
daining certain sections of the 1989-90 Sewage Fund
Appropriations, providing for the reappropriation of outstanding
encumbrances to the Sewage Fund, as of June 30, 1989. Ordinance
No. 29674 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 10, 1989.
Sincerely,
SHE:fa
Eno.
pc: Mr.
W. Robert Herbert,
Sandra H. Eak
Deputy City Clerk
City Manager
Room 456 Municipal Building 215 Church Avenue, SW P.~,anoke Virginia 2401 t (703) 981-2§41
the 1989-90 Sewage
emergency.
WHEREAS, for
Government of the
exist.
IN-THE COUNCIL OF THE CITY OF ROANOKE,
The 10th day of July, 1989.
No. 29674.
AN ORDINANCE to amend and reordain
Fund Appropriations, and
VIRGINIA
certain sections of
providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Sewage Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Sewage Administration
Contractual Services (1) ...........................
Sewage - Maintenance
Other Charges (2-4) ................................
Sewage - Operations
Other Charges (5-6) ................................
Sewage - Laboratory
Other Charges (7) ..................................
2,085,174
1,434,196
944,102
638,421
1,881,328
1,084,262
153,647
21,488
1) Fees for Prof.
Services
2) Expendable
Equip. < $500
3) Maintenance
Equipment
4) Maintenance
Buildings
5) Utilities -
Other
6) Administrative
Supplies
7) Chemicals
003-056-3150-2010
003-056-3155-2035
003-056-3155-2048
003-056-3155-2050
003-056-3160-2029
003-056-3160-2030
003-056-3165-2045
$571,196
471
173,344
44,907
208
354
888
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Office of nhe City Clerk
July 12, 1989
File #60-36-468B
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29673 amending and reor-
daining certain sections of the 1989-90 Water Fund
Appropriations, providing for the reappropriation of outstanding
encumbrances to the Water Fund~ as of June 30, 1989. Ordinance
No. 29673 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 10~ 1989.
Sincerely~
SHE:fa
Enco
pc: Mr.
W. Robert
Sandra H. Eakin
Deputy City Clerk
Herbert, City ~anager
Ro~m 456 Municipal Building 215 C~urch Avenue SW Roanoke V~rg~nia 240t I (703) 981-254t
IN-THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of July, 1989.
No. 29673.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Water Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT OPd)AINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Water Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
APPropriations
Water - Operating
Contractual Service (1) ............................
Water Pumping Stations
Other Charges (2-4) ................................
Water - Purification
Other Charges (5-6) ................................
Capital Outlay from Revenue
Capital Outlay (7-11) ..............................
1) Fees for Prof.
Services
2) Administrative
Supplies
3) Maintenance -
Equipment
4) Maintenance -
Buildings
5) Chemicals
6) Maintenance -
Buildings
7) Water New
Service,
Hydrants,
Lines
(002-056-2160-2010) $ 9,600
(002-056-2165-2030) 14
(002-056-2165-2048) 52
(002-056-2165-2050) 330
(002-056-2170-2045) 13,014
(002-056-2170-2050) 643
(002-056-~178-9025) 8,190
$ 1,489,912
21,600
580,899
405,596
774,728
224,225
1,201,546
1,201,546
8) Water Unidenti-
fied Plt.
Replace
9) Fire Hydrants
FY87
10) CCFP Ex~er~ior
Painting
11) Statesman Park
Tank Painting
(002-056-2178-9026) $ 56,041
(002-056-2178-9033) 168,233
(002-056-2178-9034) 21,082
(002-056-2178-9035) 25,000
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Office of t~e Ci~, Cler~
July 12, 1989
File #60-36
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29672 amending and reor-
daining certain sections of the 1989-90 General Fund
Appropriations, providing for the reappropriation of outstanding
encumbrances to the General Fund, as of June 30, 1989. Ordinance
No. 29672 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, July 10, 1989.
Sincerely,
SHE:fa
Enc.
pc: Mr.
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert, City Manager
Room 456 Municipal Building 215 Church Avenue S.W Roanoke. ~rg~nio 240t t (703) 981-2541
AN
the 1989-9~
emergency.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The lO~:h day of July, 1989.
No. 29672.
ORDINANCE to amend and reordain certain sections of
General Fund Appropriations, and providing for an
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to ex-
ist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-9~ General Fund Appro-
priations, be, and the same are hereby, amended and reordained to
read as follows, in part:
Appropriations
General Government (1-51} ................................... $
Judicial Administration (52-68) ..............................
Public Safety (69-129) .......................................
Public Works {13~-171) .......................................
Health and Welfare {172-187) .................................
Parks, Recreation and Cultural (188-2~4) .....................
Community Development (2~5-213) ..............................
Education (214-389)..; .......................................
8,~15,§89
3,~29,978
25,644,53~
18,776,747
12,964,291
3.664,375
1,259,986
6~,966,136
Fund Balance
Reserve for Prior Year Encumbrances (39~) .................. $ (4,486,684)
1 )GRATUITIES (~1- ~1 -111~-2155) $ 732
2 {FURNITURE & EQUIPMENT (~{1- ~1 -111~-9~5) 42,463
3
4
5
0
7
8
9
11
12
13
14
15
16
17
18
19
21
22
23
24
25
26
27
28
29
36'
31
32
33
34
35
36
37
38
39
4g
41
42
43
44
45
46
47
48
49
5~
51
52
53
54
55
56
57
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
EMPLOYEE NEWSLETTER
FURNITURE & EQUIPMENT
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
FURNITURE & EQUIPMENT
ADMINISTRATIVE SUPPLIES
JEXPENDABLE EQUIPMENT
~FURNITURE & EQUIPMENT
ADMINISTRATIVE SUPPLIES
IEXPENDABLE EQUIPMENT
IFURNITURE & EQUIPMENT
IMAINTENANCE CONTRACTS
IADMINISTRATIVE SUPPLIES
~EXPENDABLE EQUIPMENT
[FURNITURE & EQUIPMENT
IFEES FOR PROFESSIONAL SERVICES
IEXPENDABLE EQUIPMENT
IFURNITURE & EQUIPMENT
IADMINISTRATIVE SUPPLIES
,MAINTENANCE - EQUIPMENT
,ADMINISTRATIVE SUPPLIES
'EXPENDABLE EQUIPMENT
OTHER EQUIPMENT
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
FURNITURE & EQUIPMENT
ADMINISTRATIVE SUPPLIES
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
INSURANCE
ADMINISTRATIVE SUPPLIES
FURNITURE & EQUIPMENT
ADMINISTRATIVE SUPPLIES
FEES FOR PROFESSIONAL SERVICES
EMPLOYEE PROGRAMS
FURNITURE & EQUIPMENT
FEES FOR PROFESSIONAL SERVICES
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
FURNITURE & EQUIPMENT
ADMINISTRATIVE SUPPLIES
FURNITURE & EQUIPMENT
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
~FURNITURE & EQUIPMENT
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
TRAINING AND DEVELOPMENT
IMAINTENANCE EQUIPMENT
IADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
9'9'2
6'6'2
6'6'2
g6'4
9'6'4
6'6'4
g22
0'22
6'23
~'S~'
0'58
6'24
g'24
g24
g24
g28
-l12g-293g]
-l12g-2935)
-1211-293g)
-1211-2935)
-1211-2941)
-1211-9gg5)
-1212-293g)
-1212-293§)
-1212-9gg5)
-122~-293g)
-122g-2935)
-122g-9g~5)
-1231-293g)
-1231-2935)
-1231-9gg5)
-1232-2gg5)
-1232-293g)
-1232-2~35
-1232-9gg§
-124~-2~1g
-124~-2935
-124~-9gg5
-131~-2~3~
-131~-2948
-1234-293g
-1234-2~35
-1234-9~15)
-1233-293~)
-1233-2935)
-1233-9gg§)
-1235-2~3g
-1237-293g
-1237-2~35'
-1237-392g
-126g-293g
-126g-ggg5
-1261-293g
-1261-2glg
-1261-2943
-1261-9gg5
-128g-2glg
-128g-293g
-128g-2935
-128g-ggg5
-127g-293g
-127g-ggg5
-125g-293g
-125g-2935)
-125g-ggg5
-214g-293g
-214g-2935
-214g-2944
-214g-2948
-221g-293g
-221g-2935
797
275
383
446
1,ggg
1,g75
482
796
5.g5ff
162
1,776
686
786
2,378
5,324
462
3,71g
9,141
13,791
62,ggg
789
63g
297
169
1,18g
755
1,338
1,136
1,17g
1.768
1,357
677
1,895
1,885
72
2,Sgg
68
9,8gg
1,248
1.328
13
813
42?
2.5gg
152
2,5gg
668
1.272
2,5gg
396
234
128
46g
324
1,393
58
59
6g
61
62
63
64
65
66
67
68
69
7g
71
72
73
74
75
76
77
78
79
81
82
83
84
85
86
87
88
89
9~
91
92
93
94
95
96
9'/
98
99
1~1
1~2
1~3
lg4
1~6
1~7
1~8
1~9
11g
111
112
)FURNITURE AND EQUIPMENT
)ADMINISTRATIVE SUPPLIES
)FURNITURE & EQUIPMENT
)FURNITURE & EQUIPMENT
)EXPENDABLE EQUIPMENT
~PUBLICATIONS & SUBSCRIPTIONS
IFURNITURE AND EQUIPMENT
~FEES FOR PROFESSIONAL SERVICES
~ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
PUBLICATIONS AND SUBSCRIPTIONS
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
TRAINING AND DEVELOPMENT
MAINTENANCE - BUILDINGS
MEDICAL
WEARING APPAREL
PROJECT SUPPLIES
ADMINISTRATIVE SUPPLIES
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
MEDICAL
)WEARING APPAREL
)VEHICULAR EQUIPMENT
)ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
WEARING APPAREL
OTHER EQUIPMENT
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
WEARING APPAREL
OTHER EQUIPMENT
)ADMINISTRATIVE SUPPLIES
)DUES AND MEMBERSHIPS
)ADMINISTRATIVE SUPPLIES
IADMINISTRAT[VE SUPPLIES
IEXPENDABLE EQUIPMENT
~MAINTENANCE EQUIPMENT
IWEARING APPAREL
IFURNITURE AND EQUIPMENT
IVEHICULAR EQUIPMENT
~OTHER EQUIPMENT
IEXPENDABLE EQUIPMENT
IFEES FOR PROFESSIONAL SERVICES
~ADMIN[STRATIVE SUPPLIES
IEXPENDABLE EQUIPMENT
CHEMICALS
MAINTENANCE - EQUIPMENT
FURNITURE AND EQUIPMENT
VEHICULAR EQUIPMENT
OTHER EQUIPMENT
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
OTHER EQUIPMENT
EXPENDABLE EQUIPMENT
g26 -221g-9gg5
g28 -2111-293g
~28 -2111-9~g5
g54 -215g-9gg5
-212~-2935
-212~-294~
-212g-9gg5
-211g-2~1 )
-211g-2~3~
-211~-2935)
-211g-2~4~)
-331g-2~3~)
-331g-ag35)
-331~-2~44)
-331~-2~5~)
-331g-2~62)
-331~-2964)
-331~-3g~5)
-3111-293~)
-3113-2~3~)
-3113-2~35)
-3113-2~62)
-3113-2964)
-3113-9g1~)
-3114-293g)
-3114-2935)
-3114-2~64)
-3114-9g15)
-3115-293~)
-3115-2~35
-3115-2~64
-3115-9~15
-3211-2~3g
-3211-2~42
-3212-2~3~
-3213-2~3g
-3213-2935
-3213-2~48
-3213-2964
-3213-9~5
-3213-9~1~
-3213-9g15
-3214-2~35
-352g-2~lg
-352~-2~3~
-352~-2~35
-352~-294~)
-352g-2~48
-352g-9~g5
-352g-ggl~
-352g-gEl5
-3521-2~3g
-3521-2935
-3521-9915)
-353~-2935)
527
1,364
719
1,866
2,669
139
9,67g
217
973
767
99
852
533
4,721
21~
2,965
2,g42
1,833
173
3,255
61
2,555
15
2 36~
18 79g
4 113
18 487
2 68~
4 85g
39
3,493
74
271
19,137
4,g96
9,9gE
1,768
188,211
95,791
179
9,688
886
1,537
5,419
18~
6,456
17,247
29,211
711
1,g45
7,g6g
1,475
113
114
115
116
117
118
119
12~
121
122
123
124
125
126
127
128
129
13~
131
132
133
134
135
136
137
138
139
14~
141
142
143
144
145
146
147
148
149
15~
151
152
153
154
155
156
157
156
159
16~
161
162
163
164
165
166
167
FEES FOR PROFESSIONAL SERVICES
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
PUBLICATIONS AND SUBSCRIPTIONS
ADMINISTRATIVE SUPPLIES
WEARING APPAREL
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
TRAINING AND DEVELOPMENT
IWEARING APPAREL
)USDA - EXPENDITURES
)INSURANCE
)OTHER EQUIPMENT
}HOUSEKEEPING SUPPLIES
IEXPENDABLE EQUIPMENT
IUSDA - EXPENDITURES
IPURCHASED SERVICES
[EXPENDABLE EQUIPMENT
IMOTOR FUELS AND LUBRICANTS
~MAINTENANCE EQUIPMENT
[MAINTENANCE - BUILDINGS
~WEARING APPAREL
:PROJECT SUPPLIES
OTHER EQUIPMENT
CONSTRUCTION OTHER
PROJECT SUPPLIES
MAINTENANCE OF INFRASTRUCTURES
VEHICULAR EQUIPMENT
FEES FOR PROFESSIONAL SERVICES
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
PUBLICATIONS AND SUBSCRIPTIONS
PROJECT SUPPLIES
OTHER EQUIPMENT
{OTHER RENTAL
OTHER EQUIPMENT
FEES FOR PROFESSIONAL SERVICES
{MAINTENANCE - EQUIPMENT
MAINTENANCE CONTRACTS
}ADMINISTRATIVE SUPPLIES
{EXPENDABLE EQUIPMENT
}TRAINING AND DEVELOPMENT
}MOTOR FUELS & LUBRICANTS
IMAINTENANCE BUILDINGS
IMAINTENANCE 3RD PARTY CONTRACT
{OTHER EQUIPMENT
IVEHICULAR EQUIPMENT
~EXPENDABLE EQUIPMENT
,PROJECT SUPPLIES
,TELEPHONE
ADMINISTRATIVE SUPPLIES
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
PROJECT SUPPLIES
MAINTENANCE - GENERAL FUND~
~1-
/1/11-
~gl-
/1/11-
/1/11-
~1-
/1/11-
/1/11-
~gl-
/1/11-
/1/11-
/1/11-
/1/11-
/1/11-
~{1-
/1/11-
g~1-
/1/11-
/1/11-
~l-
g~l-
~gl-
/1/11-
/1/11-
/152
~52
/152
952
/154
/154
~54
~54
g54
/154
~54
/154
~54
/154
/1§4
/154
~54
/15/1
~5~
~5{
/15/1
~52
/152
/152
{52
/152
/152
g52
/152
/152
g52
~52
/152
/152
/152
~52
g52
/152
/152
~52
/152
~52
-341~-291~)
-341/1-2/13/1)
-341/1-2~35)
-332/1-2/164)
-335~-2~3g)
-335g-2~35)
-335/1-2~44)
-335/1-2/164)
-335/1-3~2~
-335/1-9/115
-336g-2~32
-336~-2~35
-336/1-3/1/1/1
-336/1-316/1
-434~-2~35
-434/1-2938
-434/1-2/148
-434/1-2/15/1
-434/1-2~64
-434~-3~5
-434~-9/115)
-434~-9/165
-411/1-3/1/15
-411~-9~1/1
-412/1-2/11/1
-413/1-2/13/1
-413/1-2/135
-413g-2~4/1
-413g-3~5
-413/1-9/115
-413~-3/175
-414~-9~15
-415/1-2/148
-416~-293/1
-416/1-2~35
-416/1-2/144
-416~-2ff41
-416ff-2ffS/1
-416/1-3ff56
-416/1-9/115
-422~-2935
-422/1-3g~5
-431g-2/12~
-431~-2/139
-433/1-293~
-433/1-2/135)
-433g-3~Sg)
$ I 116
1 ~35
1 234
634
122
38
436
2 33~
259
98
974
259
1,512
143
1,539
897
13,577
7,542
156
6,922
6,583
497
24,946
7,3~3
31 25/1
82 432
94 493
889 526
1 677
11 344
45
2,231
1/1,663
14,843
15,27~
24,g66
116
16~
1~5
9,327
5,45/1
271,733
924
124
1,419
931
763
57
27,856
177
178
179
161
162
183
164
186
167
186
189
190
191
192
193
194
195
196
197
198
199
203
204
20§
208
209
211
212
213
214
216
217
218
219
221
222
168 )MAINTENANCE - ENTERPRISE FUNDS
169 )MAINTENANCE 3RD PARTY CONTRACT
170 )VEHICULAR EQUIPMENT
171 )OTHER EQUIPMENT
172 )ADMINISTRATIVE SUPPLIES
173 ~EXPENDABLE EQUIPMENT
174 [FURNITURE AND EQUIPMENT
175 IOTHER EQUIPMENT
176 IMAINTENANCE CONTRACTS
IADMINISTRATIVE SUPPLIES
tADMINISTRATIVE SUPPLIES
~ADMINISTRATIVE SUPPLIES
IVEHICULAR EQUIPMENT
IMAINTENANCE CONTRACTS
~ADMINISTRATIVE SUPPLIES
,ADMINISTRATIVE SUPPLIES
EQUIPMENT RENTAL/LEASE
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
MEDICAL
FEES FOR PROFESSIONAL SERVICES
ADVERTISING
ADMINISTRATIVE SUPPLIES
EXPENDABLE EQUIPMENT
PROGRAM ACTIVITIES
SENIOR CITIZENS
SPECIAL EVENTS
TOURNAMENTS
FURNITURE & EQUIPMENT
VEHICULAR EQUIPMENT
OTHER EQUIPMENT
FEES FOR PROFESSIONAL SERVICES
ADMINISTRATIVE SUPPLIES
~EXPENDABLE EQUIPMENT
[PUBLICATIONS & SUBSCRIPTIONS
IFURNITURE AND EQUIPMENT
IOTHER EQUIPMENT
IADVERTISING
IADMINISTRATIVE SUPPLIES
IFURNITURE & EQUIPMENT
IADMINISTRATIVE SUPPLIES
~FEES FOR PROFESSIONAL SERVICES
IADMINISTRATIVE SUPPLIES
IOTHER EQUIPMENT
iEXPENDABLE EQUIPMENT
IFURNITURE AND EQUIPMENT
MILEAGE
MILEAGE
MILEAOE
MILEAGE
EDUC & RECREATIONAL SUPPLIES
MILEAGE
EDUC & RECREATIONAL SUPPLIES
MILEAGE
FIELD TRIPS
001 -
001 -
001 -
001 -
O01 -
OO1 -
OO1 -
001 -
O01 -
001- 052
001- 052
001- 052
001- 052
001- 054
001- 054
001- 054
001- 054
001- 054
001- 054
001- 054
001- 054
001- 054
001- 054
001- 054
001- 054
001- 0§4
O01- 054
001- 0§4
OO1- 050
O01- 050
001- 050
001- 050
001- 050
'O01- 0§0
001- 050
001- 050
001- 050
001- 050
001- 050
001- 05~
001- 054
001- 054
001- 054
001- 054
001- 054
001- 002
001- 052
001- 052
001- 0§2
001- 054
001- 054
060-6001
060-6001
060-6001
060-6001
060-6001
060-6001
060-6001
060-6001
-4330-3051
-4330-3056
-4330-9010
-4330-9015
-5110-2030
-5110-2035
-5110-9005
-5110-9015
-5311-2ff~5
-5312-2030
-5313-2030
-5314-203 )
-5316-2005
-5316-2030)
-5317-2030)
-5317-3070)
-5340-2030)
-5340-2035)
-5340-2062)
-7110-2010)
-7110-2015)
-7110-2030)
-7110-2035)
-7110-2066)
-7110-2120)
-7110-2125)
-7110-2130)
-7110-9005)
-7110-9010
-7110-9015
-7210-2010
-7310-2030
-7310-2035
-7310-2040
-7310-900~
-7310-9015
-8120-201§
-8120-2030
-8120-9005
-8123-2030
-8110-2010
-8110-2030
-8110-9015
-8170-2035
-8170-9005
-6001-0551
-6005-0551
-6006-0551
-6009-0551
-6029-0614
-6046-0551)
-6100-g614)
-6105-0551)
-6106-0583)
$ 5,241
210,639
22,358
3,803
1,914
1,280
6,369
12,907
1,293
375
156
?26
82
7
123
6,292
1,319
1,070
2,700
553
5 469
7 606
34
300
330
13 419
15 640
5 378
2,500
5,491
5,634
26,867
7,345
6,450
2,460
331
1,148
4,084
290
4,290
270
2,993
105
136
24
95
142
2,988
433
470
223
224
225
226
227
228
229
239
231
232
233
234
235
236
237
238
239
249
241
242
243
244
245
246
24'/
248
249
259
251
252
253
254
255
256
257
258
259
26~
261
262
263
264
265
266
267
268
269
27~
271
272
273
274
275
276
277
IMILEAGE
IMILEAGE
IMILEAGE
IOFFICE SUPPLIES
~EDUC & RECREATIONAL SUPPLIES
]OTHER PROFESSIONAL SERVICES
[MAINTENANCE SERVICE CONTRACTS
!OFFICE SUPPLIES
EDUC & RECREATIONAL SUPPLIES
MATCHING FUNDS
BOOKS AND SUBSCRIPTIONS
EDUC & RECREATIONAL SUPPLIES
BOOKS & SUBSCRIPTIONS
REPL-OTHER CAPITAL OUTLAYS
FIELD TRIPS
EDUC & RECREATIONAL SUPPLIES
EDUC & RECREATIONAL SUPPLIES
REPL-MACHINERY & EQUIP
BOOKS AND SUBSCRIPTIONS
EDUC & RECREATIONAL SUPPLIES
BOOKS AND SUBSCRIPTIONS
TESTING/EVALUAT/DISSEMIN
OFFICE SUPPLIES
EDUC & RECREATIONAL SUPPLIES
OTHER OPERATION SUPPLIES
CONVENTIONS/EDUCATION
INSERV[CE WORKSHOPS
INSERVlCE SUPPLIES
)MILEAGE
}OTHER MISCELLANEOUS PAYMENTS
OTHER OPERATION SUPPLIES
EDUC & RECREATIONAL SUPPLIES
IMILEAGE
IBOOKS AND SUBSCRIPTIONS
IMILEAGE
BOOKS & SUBSCRIPTIONS
IPURCHASED SERVICES
ITUITION IN STATE
IMILEAGE
IOFFICE SUPPLIES
IEDUC & RECREATIONAL SUPPLIES
IOTHER OPERATION SUPPLIES
tBOOKS & SUBSCRIPTIONS
~EDUC & RECREATIONAL SUPPLIES
~MAINTENANCE SERVICE CONTRACTS
~MILEAGE
,BDUC & RECREATIONAL SUPPLIES
:VEHICLE & EQUIPMENT FUEL
BOOKS & SUBSCRIPTIONS
EDUC & RECREATIONAL SUPPLIES
OTHER PROFESSIONAL SERVICES
REPAIR & MAINTENANCE PAYMENTS
GENERAL LIABILITY INSURANCE
OTHER MISCELLANEOUS PAYMENTS
BOOKS & SUBSCRIPTIONS
-6199-~551)
-6146-~551)
-629~-9551)
-62~g-~691)
-62~1-9614)
-62~2-~313)
-62~2-~332)
-62~2-96~1)
-62~2-~614)
-62~4-9588)
-62~4-~613)
-62~4-9614)
-62~5-~613)
-62~7-~8~9)
-6298-~§83)
-62~8-~614)
-62~9-~614)
-62~9-98~1
-6211-9613
-6211-~614
-6212-~613
-6~13-~584
-6213-96~1
-6213-~614
-6213-9615
-6214-~554
-6214-9587
-6214-~617
-6215-~551
-6215-9586
-6215-9615)
-6217-9614)
-6218-95§1
-6218-9613
-6219-9551
-6225-~613
-6229-~381
-6229-9382
-6229-~§§1
-6229-~691
-639~-~614
-63~g-~615
-63~1-9613
-6391-~614
-6392-9332
-63~2-~551
-63~2-9614
-63~3-96~9
-63~4-9613
-63~4-9614
-6396-g313)
-6396-g331)
-6396-g538)
-6396-g586)
-6396~9613)
$ 1,259
233
771
4.ggg
2,492
694
4,449
19,246
119
15,29~
2,~75
71
1,384
124
162
27,86~
326
2~2
7,348
29?
849
123
1,563
2~2
1,643
642
139
621
127
25~
651
4~1
1,153
145
12,645
289
246
2,~65
44~
5~
746
6,758
373
694
3,694
2,167
2,167
3,699
5
5,463
1,615
725
278
279
28g
281
282
283
284
285
286
287
288
289
29g
291
292
293
294
295
296
29?
298
299
3g~
3gl
392
393
3~4
3~5
3~6
3~?
3~8
399
31ff
311
312
313
314
315
316
317
318
319
32~
321
322
323
324
325
326
327
328
329
33g
331
332
)EDUC & RECREATIONAL SUPPLIES
)OTHER PROFESSIONAL SERVICES
)MILEAGE
)BOOKS & SUBSCRIPTIONS
)EDUC & RECREATIONAL SUPPLIES
)MILEAGE
BOOKS & SUBSCRIPTIONS
IEDUC & RECREATIONAL SUPPLIES
BOOKS & SUBSCRIPTIONS
~EDUC & RECREATIONAL SUPPLIES
IREPAIR & MAINTENANCE PAYMENTS
~MILEAGE
~DUES & ASSOC MEMBERSHIP~
~FIELD TRIPS
ITESTING/EVALUAT/DISSEMIN
IBOOKS & SUBSCRIPTIONS
IEDUC & RECREATIONAL SUPPLIES
IBOOKS & SUBSCRIPTIONS
IEDUC & RECREATIONAL SUPPLIES
ITESTING/EVALUAT/DISSEMIN
IOFFICE SUPPLIES
IEDUC & RECREATIONAL SUPPLIES
~OTHER OPERATION SUPPLIES
IREPL-FURNITURE & FIXT
ICONVENTIONS/EDUCATION
INSERVICE WORKSHOPS
INSERVICE SUPPLIES
ILEASE/RENT OF EQUIPMENT
iMILEAGE
~OTHER OPERATION SUPPLIES
~MILEAGE
~MILEAGE
~BOOKS & SUBSCRIPTIONS
,REPL-MACHINERY & EQUIP
IMILEAGE
,BOOKS & SUBSCRIPTIONS
BOOKS & SUBSCRIPTIONS
,TUITION-PRIVATE SCHOOLS
~TUITION-IN STATE
,LEASE/RENT OF BUILDINGS
iMILEAGE
,OFFICE SUPPLIES
~BOOKS & SUBSCRIPTIONS
~EDUC & RECREATIONAL SUPPLIES
BOOKS & SUBSCRIPTIONS
BOOKS & SUBSCRIPTIONS
BOOKS & SUBSCRIPTIONS
BOOKS & SUBSCRIPTIONS
REPAIR & MAINTENANCE PAYMENTS
MAINTENANCE SERVICE CONTRACTS
MILEAGE
BOOKS & SUBSCRIPTIONS
EDUC & RECREATIONAL SUPPLIES
REPL-MACBINERY & EQUIP
EDUC & RECREATIONAL SUPPLIES
-6396-0614)
-63~7-0313)
-63~7-0551)
-6307-0613)
-63g?-~614)
-6308-g551
-63~8-~613
-6398-~614
-6309-g613
-63~9-~614
-6311-0331
-6311-~551
-G211-~5~1
-6311-g583
-6311-0584
-6311-~613
-6311-~614
-6312-g613
-6312-~614
-6313-~584
-6313-~6~1
-6313-~614
-6313-~615
-6313-~892
-6314-~554
-6314-g587
-6314-~617
-6315-~541
-6315-~§51
-6315-~615
-6317-g551
-6318-~551
-6318-~613
-6318-~8~1
-6319-~§§1
-6321-g613
-6325-~613)
-6329-~312)
-6329-~382
-6329-~542
-6329-g551
-6329-gOgl
-6329-g613
-6331-g614
-6334-g613
-633§-g613
-6337-g613
-6338-g613
-6343-g331
-6343-g332
-6343-g551
-6343-g613
-6343-g614
-6343-gSgl
-6346-g614
127
1,47g
59
637
682
42
633
281
231
572
147
135
2,491
68
8,624
6,876
552
3,939
258
261
7?5
895
54
3,227
58
4,497
66
3g
2,415
2,966
22
44,562
915
3~2
461
55,742
123,~31
3,ggg
64
135
6g?
559
8
1,45g
843
42
161
2,95~
94
1,987
187
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
3,51
352
353
3,54
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
3?0
3'71
3'/2
3.73
3.74
3.75
3.76
37'7
378
3'79
380
381
382
383
384
385
386
387
EDUC & RECREATIONAL SUPPLIES
EDUC & RECREATIONAL SUPPLIES
EDUC & RECREATIONAL SUPPLIES
OFFICE SUPPLIES
PRINTING & BINDING SERVICES
OFFICE SUPPLIES
PRINTING & BINDING SERVICES
OFFICE SUPPLIES
OTHER PROFESSIONAL SERVICES
PRINTING & BINDING SERVICES
PRINTING & BINDING SERVICES
OFFICE SUPPLIES
OTHER PROFESSIONAL SERVICES
LEASE/RENT OF EQUIPMENT
OFFICE SUPPLIES
OFFICE SUPPLIES
OTHER PROFESSIONAL SERVICES
CONVENTIONS/EDUCATION
OFFICE SUPPLIES
PROFESSIONAL HEALTH SERVICES
OTHER PROFESSIONAL SERVICES
[TESTING/EVALUAT/DISSEMIN
TESTING/EVALUAT/DISSEMIN
IEDUC & RECREATIONAL SUPPLIES
IATTENDANCE BONUSES
ILAUNDRY/DRY CLEANING
IOFFICE SUPPLIES
IVEHICLE & EQUIPMENT SUPPLIES
INSERVICE WORKSHOPS
~PURCHASED SERVICES
~ELECTRICAL SERVICE
~HEATING SERVICES
~TELECOMMUNICATIONS
~$ANITORIAL SUPPLIES
~REPAIR & MAINTENANCE SUPPLIES
~REPAIR & MAINTENANCE SUPPLIES
MAINTENANCE SERVICE CONTRACTS
REPAIR & MAINTENANCE SUPPLIES
REPL-FURNITURE & FIXT
VEHICLE & EQUIPMENT SUPPLIES
POLICE SUPPLIES
REPL-MACHINERY & EQUIP
OTHER PROFESSIONAL SERVICES
MILEAGE
FOOD
FOOD SERVICE SUPPLIES
REPAIR & MAINTENANCE SUPPLIES
ADDT-MACHINERY & EQUIPMENT
ADDT-FURNITURE & FIXT
ADDT-MACHINERY & EQUIPMENT
ADDT-FURNITURE & FIXT
REPL-DATA PROCESS EQUIP
REPL-SCHOOL BUSES
ADDT-MACHINERY & EQUIP
BUILDINGS
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
O01-
001-
001-
001-
O01-
OO1-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
(001-
(001-
(001-
(001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
001-
O60-6001
060-6001
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6002
060-6003
060-6003
060-6003
060-6003
060-6004
060-6004
060-6004
060-6004
060-6004
060-6004
060-6004
-6400-06141
-6449-0614)
-6666-0614)
-6661-0601)
-6662-0351)
-6662-0601)
-6663-03511
-6663-0601)
-6664-03131
-6664-0351)
-6665-03511
-6665-O601)
-6666-0313)
-6666-0541)
-6666-O601)
-6668-0601)
-6669-0313)
-6669-0554)
-6669-O601)
-6671-0311)
-66'71-0313)
-66'73-~584)
-6674-0584)
-6674-0614)
-6675-0211
-6675-0371
-6675-0601
-6678-0610
-6680-058'7
-6681-0381
-6681-0511
-6681-0512
-6681-0523
-6681-0606
-6681-ff608
-6682-0608
-6683-0332
-6683-0608
-6683-0802)
-6684-0610)
-6685-0611)
-6788-0801)
-6788-0313)
-6'788-0551)
-6'788-0602)
-6?88-0603}
-6?88-0608)
-6200-0821)
-6200-0822)
-6218-0821)
-6218-ff822)
-6302-0806)
-66?6-0808)
-6681-0821)
-6681-0851)
$ 599
114
523,504
51
390
78
88
25
401
1,060
2,030
240
264
39,746
6,540
6,835
55
935
8'7
3,500
145
283
'754
10,607
1.041
4,716
940
370
27,988
238
1,105
81,54'7
1,992
2,978
1,288
9,455
8,444
6,142
7,99'7
142
56'7
96
23 808
2 145
116 962
60 826
10 634
9 451
8 040
142 045
131,523
'729
388 )REPL-OTHER CAPITAL OUTLAYS (~1- ~6~-6~4 -6682-~8~9) $ 56,58~
389 )ADDT-OTHER CAPITAL OUTLAYS (~1- ~6~-6~4 -6682-~829) 7,8~3
39~ )RESERVE FOR PRIOR YEAR ENCUMBRANCES (~1-3331) (4,486,684~
BE IT FURTHER OFDAINED that, an emergency existing, this
Ordinance shall be in effect from Its passage.
ATTEST:
City Clerk.
July 10, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Reappropriation of Outstanding Encumbrances as of
June 30, 1989
At the close of fiscal year 1989, budget funds were
obligated for outstanding encumbrances. Purchase orders or
contracts have been issued for the goods and services as of the
close of FY89, but delivery of the goods, or performance of the
services have not been completed.
brings forward the unspent budget funds that were
appropriated and obligated contractually for the
services. The appropriation amounts are as follows:
Reappropriation of these funds
originally
goods and
· General Fund
Open encumbrances
· Water Fund
Open encumbrances $ 302f199
· Sewage Fund
Open encumbrances
· Civic Center Fund
Open encumbrances $ 24,494
· Internal Service Fund
Open encualbrances $ 84,803
$4r486r684
$ 791 368
Honorable Mayor and Members of City Council
Page 2
July 10, 1989
I recommend that Council adopt the
ordinances to reappropriate these funds into
budget in order that these expenditures
classified and liquidated.
attached budget
the current year
may be properly
JMS/kp
Attachment
Or, ce of the Ci~ Clerk
July 12, 1989
File #24
Mr. Wilburn C. Dibling,
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
[ am attaching copy of Ordinance No. 29677 readopting and
reenacting the Code of the City of Roanoke (1979), as amended.
Ordinance No. 29677 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
Sincerely,
SHE:fa
Eric.
pc:
Sandra H. Eakin
Deputy City Clerk
The Honorable Roy B. Willett, Chief Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane McQ. Strickland, Judge, Circuit Court
The Honorable Kenneth E. Trabue, Judge, Circuit Court,
305 East Main Street, Salem, Virginia 24153
The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box
1016, Salem, Vi'rginia 24153
The Honorable Philip Trompeter, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and
Domestic Relations District Court
The Honorable Joseph M. Clarke, Il, Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
Rc~m 4.56 Municipal Buildincj 215 Church Avenue 5W Roanoke Virg~nia 24~1 t (703) 981-2541
~r. Wi lburn C.
July 12, 1989
Page 2
Dibling, Jr.
The Honorable Julian H. Raney, Jro, Judge, General District
Court
The Honorable Richard C. Pattisal, Judge, General District
Court
The Honorable Patsy Testermanj Clerk, Circuit Court
Ms. Patsy ~ussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
The Honorable Donald S. Caldwell, Co~x,~onwealth'$ Attorney
Mr. Raymond F. Leven, Public Defender~ Suite 4~ Southwest
Virginia ~uilding, Roanoke, Virginia 240~1
Mr. ~obby D. Casey, Office of the Magistrate, P. 0. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, P. 0. ~ox 2235, Tallahassee, Florida 32304
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Mo David Hooper, Chief of Police
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 10th day of July, 1989.
No. 29677.
VIRGINIA,
AN ORDINANCE to readopt and reenact the Code of the City
of Roanoke (1979), as amended; and providing for an emergency.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980,
this Council adopted and enacted a new code for the City of
Roanoke entitled the Code of the City of Roanoke (1979)
(hereinafter sometimes referred to as "City Code");
WHEREAS, said Code, as amended, contains certain provi-
sions which incorporate by reference portions of the Code
of Virginia (1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code
sections which are incorporated by reference in the City
Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record
which are set forth in the Acts of Assembly and supplements
and replacement volumes of the State Code; and
WHEREAS, it is the desire of this Council that those
provisions of the City Code which adopt by reference State
Code provisions shall be fully consistent with the appli-
cable State Code sections, as amended;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that:
1. The Code of the City of Roanoke (1979), as amended,
a copy of which is on file in the City Clerk's Office, con-
sisting of Chapters i through 36, each inclusive, is hereby
readopted and reenacted. Such Code and amendments hereto-
fore and hereafter adopted shall continue to be known as the
Code of the City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State
Code incorporated by reference in the City Code, Council
recognizes any amendments made to such sections or provi-
sions of the State Code by the most recent Session of the
General Assembly and hereby expresses the intent and ordains
that such amendments to sections or provisions of the State
Code incorporated by reference in the City Code shall be
included in the City Code verbatim as enacted by the most
recent Session of the General Assembly.
3. In order to provide for the usual daily operation
of the municipal government, an emergency is deemed to
exist, and this ordinance shall be
upon its passage.
in full force and effect
ATTEST:
CiTy Clerk.
WILBURN C, DmLING, JR.
CITY OF, 0ANoKE
OFFICE OF YHE CITY ATTORNEY
ROANOK~,~IRG~N~A 24011-1595
July 10, 1989
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
KATHERINE HOWE JONES
STEVEN J. TALEVI
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of City Code
Dear Mrs. Bowles and Gentlemen:
As you will recall from prior years, Council has reenacted and
recodified the City Code on an annual basis in order to properly
incorporate in the Code amendments made by the General Assembly at the
previous Session to State statutes that are incorporated by reference
in the City Code. This procedure ensures that the ordinances codified
in our Code incorporate the current provisions of State law.
Incorporation by reference is frequently utilized in order to pre-
vent having to set out lengthy provisions of state statutes in their
entirety. In addition, the technique ensures that local ordinances
are always consistent with the State law as is generally required.
The procedure whereby a local governing body adopts statutes by
reference after action of the General Assembly has been approved by
the Attorney General. See Report of the Attorney General (1981-1982)
at 272. I recommend that Council adopt the attached ordinance to
readopt and reenact the Code of the City of Roanoke (1979).
With kindest personal regards, I am
City Attorney
WCD:ff
Attachment
cc: W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Administration
and Public Safety
Donald S. Caldwe11, Commonwealth's Attorney
M. David Hooper, Chief of Police
Mary F. Parker, City Clerk
Office of the City Clerk
July 12, 1989
File #268
Valley Roofing Corporation
P. O. Box 1329
Roanoke, Virginia 24007
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29679 accepting your bid for
roof replacement at the Utility Line Services~ Building, in the
total amount of $15,040.00. Ordinance No. 29679 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, July 10, 1989.
Sincerely~
SHE:fa
Enc.
pc: Mr.
Mr.
Mr.
Mr.
Mr.
Ms.
Mr.
Mr.
Ms.
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
Jesse H. Perdue, Jr., Manager, Utility Line Services
Dolores C. Daniels, Citizens' Request for Service
Room 456 Municipol Building 215 Church Ave,~ue SW P,~:x~nohe~ ~rg~nia 240'~ '~ (703) 98%2541
C~ce of ~e Ci~ Cl~k
July 12, 1989
File #268
Consolidated Industrial Roofing,
P. 0. ~ox 3277
Roanoke, Virginia 24015
[nc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29679 accepting the bid of
Valley Roofing Corporation for roof replacement at the Utility
Line Services' ~uilding, in the total amount of $15,040.00.
Ordinance No. 29679 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:fa
Eno.
Room 456 Municipal Building 2t5 Church Avenue S.W Roanoke, '~rg~nia 2401 t (703) 981-254'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of July, 1989.
No. 29679.
AN ORDINANCE accepting the bid of Valley Roofing Corporation,
made to the City for roof replacement at the Utility Line
Services' Building; rejecting the other bid made to the City; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Valley Roofing Corporation, made to the City
for roof replacement at the Utility Line Services' Building,
meeting all of the City's specifications and requirements there-
for, for the total bid price of $15,040.00, which bid is on file
in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City's ~anager of General Services is hereby
authorized and directed to issue the requisite purchase order
or contract therefor, as deemed appropriate, incorporating into
such document the City's specifications, the terms of said bid-
der's proposal and the terms and provisions of this ordinance.
3. Any and all other bids made to the City for the afore-
said equipment are hereby REJECTED, and the City Clerk is
directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4.
municipal
ordinance
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
July 12, 1989
File #60-268
Mr. Joel H. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29678 amending and reor-
daining certain sections of the 1989-90 Internal Service Fund
Appropriations, providing for the transfer of $15,040.00 from the
Internal Service Fund Prior Year Retained Earnings into a capital
account titled Utility Line Services - Roof Replacement, in con-
nection with award of a contract to Valley Roofing Corporation
for roof replacement at the Utility Line Servicest building at
3447 Hollins Road, N. E. Ordinance No. 29678 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, July 10, 1989.
Sincerely,
SHE:ra
Enco
Mr.
Mr.
Mr°
Ms.
Mr.
Mr.
Ms.
Sandra H. Eakin
Deputy City Clerk
Wo Robert Herbert, City Manager
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit ~. Kiser, Director of Utilities and Operations
Jesse H. Perdue, Jr., Manager, Utility Line Services
Dolores Co Daniels, Citizens' Request for Service
Room 456 Municipol Building 215 Church Avenue SW Roanoke V~rg~nia 2401 ~ (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of July. 1989.
No. 29678.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Internal Service Fund Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Internal Service
Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Utility Line Services
Capital Outlay (1) .................................
$6,949,853
420,844
Retained Earnings
Retained Earnings - Unrestricted (2) ...............
1) Construction of
Structures (006-056-2625-9060) $ 15,040
2) Retained Earnings
- Unrestricted (006-3336) (15,040)
$1,638,627
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Roof Replacement
Utility Lines Services' Building(s)
3447 Hollins Road, N.E.
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
City Engineer
Manager, Utility Line Services
Citizens' Request for Services
Construction Cost Technician
Roanoke, Virginia
July 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Roof Replacement
Utility Line Services' Building(s)
3447 Hollins Road, N.E.
Roanoke, Virginia
I. Backsround:
City Council, at its June 12, 1989 meeting, publicly opened
and read aloud the bids received for the Roof Replacement on
the Utility Line Services' building(s) on Hollins Road, N.E.
Two (2) bids were received with Valley Roofing Corporation
submitting the lowest total bid in the amount of $15~040.00
and 2__9 consecutive calendar days.
Co
Project consists of the replacement of the main office
building built-up roof with a single membrane E.P.D.M.
(rubber) roof. Insulation shall be added and the roof drains
reworked. In addition, the roof on the storage building and
a shed roof at the Meter Shop shall also be replaced.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
Contract Documents.
B. Amount of the low bid.
C. Funding of the project.
D. Time of completion.
Page 2
III. Alternatives are:
Award a contract to Valley Roofing Corporation in the amount
of $15~040.00 and 2__9 consecutive calendar days. Roof repla-
cement to be done in accordance with the Contract Documents
as prepared by the City Engineer's Office.
1. Compliance of the bidders with the requirements of the
Contract Documents was met.
2. Amount of the low bid is acceptable.
3. Fundin8 for the project is available from Internal
Service Fund Prior Year Retained Earnings.
4. Time of completion is quoted as 29 consecutive calendar
days which is acceptable.
B. Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the
Contract Documents would not be an issue.
2. Amount of the low bid would probably change if rebid at
a later date.
3. Fundin8 would not be encumbered at this time.
Time of completion would be extended and the present
roof will continue to leak and cause damage inside the
buildings.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to execute a contract for the Roof
Replacement of the roof on the Utility Lines Building(s) in
accordance with the Contract Documents as prepared by the
City Engineer's Office in the amount of $15~040.00 and 2--9
consecutive calendar days.
Co
Authorize the Director of Finance to transfer $15,040.00,
contract amount, from the Internal Service Fund Prior
Year Retained Earnings into a capital account titled Utility
Line Services - Roof Replacement (ULS - Roof Replacement).
D. Reject the other bid received.
Page 3
RAG/LBC/mm
Attachment:
CC:
Tabulation of Bids
City Manager
City Attorney
Director of Finance
City Engineer
Manager, Utility Line Services
Citizens' Request for Services
Construction Cost Technician
Respectfully submitted,
Kit B. Kiser
William F. Clark
TABULATION OF BIDS
ROOF REPLACEMENT
UTILITY LINE SERVICES' BUILDING
3447 HOLLINS ROAD, N.E.
ROANOKE, VIRGINIA
Bids opened before City Council at its meeting of June 12, 1989 at 7:30 p.m.
MAIN ROOF
BUILDING SURFACES BID NO.
BIDDER ROOF BID 1 and 2 TOTAL BOND DAYS
Valley Roofing
Corporation $10,695.00 $4,345.00 $15,040.00 YES 29
Consolidated Industrial
Roofing, Inc. $10,339.00 $4,763.00 $15,102.00 YES 29
Engineer's Estimate: $11,000.00
Robert A. Garlan~ Chairman
William F. Clark
Kit B. Kiser
Office of City Engineer
Roanoke, Virginia
July 10, 1989
Office of rne Cl~,' Cier~
June 14, 1989
File #268
Mr. Robert A. Garland,
Mr. William F. Clark
Mr. Kit B. Kiser
Chairman
)
) Corr~ni t tee
)
Gentlemen:
The following bids for
Building, 3447 Read Road,
Council of the City of
Monday, June 12, 1980:
BIDDER
roof replacement at the Utility Lines
N. E., were opened and read before the
Roanoke at a regular meeting held on
MAIN BUILDING ROOF SURFACE
ROOF I & 2
Consolidated Industrial Roofing, Inc.
Valley Roofing Corporation
$10,339.00
10,695.00
$4,763.00
4,345.00
On motion, duly seconded and unanimously
referred to you for tabulation, report
Council.
adopted, the bids were
and recorr~endation to
Sincerely, )
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
Room 456 Municil~al Building 215 C~urch Avenue SW Roanoke. Virginia 24011 (703) 98t-2541
Office of the City Cle~
July 12, 1989
File #24A
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29632 amending Article
Sewer Use Standards, of Chapter 26, Sewers and Sewage Disposal,
of the Code of the City of Roanoke (1979), as amended, by
amending and reordaining §26-43, Definitions, subsection (a) of
§26-44, General requirements, subjections (b) and (e) of §26-55,
Measurement, sampling, etc., and report of discharge~, subsec-
tions (a) (5), (c), (d) and (e) of §26-$6, Discharge permits for
industrial waste, §26-63, Right of entry to enforce article,
§26-65, Notice of violations, §26-66, Penalty for violations,
and by enacting new subsections (g) and (i) of §26-44, General
requirements, subsections (g) and (h) of §26-51, Discharge of
substance capable of impairing, etc., facilities, subsection (d)
of §26-52, Right to require pretreatment and control of, or to
reject discharges, subsection (i) of §26-55, Measurement,
sampling, etc., and report of discharges, and a new section to
be entitled §26-68, Public access to data, of Article III,
Sewer Use Standards, of Chapter 26, Sewers and Sewage Disposal,
such code amendments and additions improving and increasing the
protection program for the City's Publicly Owned Treatment Works;
and providing for an effective date for such regulations.
Ordinance No. 29632 was adopted by the Council of the City of
Roanoke on first reading on Monday, June 26, 1989, also adopted
by the Council on second reading on Monday, July 10, 1989, and
will take effect upon appropriate approval by the Virginia State
Water Control Board or other properly authorized regulatory
agency.
Sincerely,
SHE:ra
Enco
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipol Buildincj 215 C~urch Avenue SW ~no~e ~rg,nia 24011 (703) 981-2541
Mr. W. Robert Herbert
July 12, 1989
Page 2
pc: The Honorable Roy B. Willett, Chief Judge, Circuit Court
The tionorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane McQ. Strickland, Judge, Circuit Court
The Honorable Kenneth Eo Trabue, Judge, Circuit Court
305 East Main Street, Salem, Virginia 24153
The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box
1016, Salem, Virginia 24153
The Honorable Philip Trompeter, Chief and
Domestic Relations District Court
The Honorable Fred L. Hoback, Jr., and
Domestic Relations District Court
The Honorable Joseph M. Clarke, II, and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., General
District Court
The Honorable Julian H. Raney, Jr. District
Court '
The Honorable Richard C. Pattisal District
Court
The Honorable Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Wilburn C. Dibling, Jr., City Attorney
The Honorable Donald S. Caldwell, Congnonwealth,s Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia 8uilding, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, p. O. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, p. O. Box 2235, Tallahassee, Florida 32304
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Judge, Juvenile
Judge, Juvenile
Judge, Juvenile
Chief Judge,
Judge, General
Judge, General
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 10th day of July, 1989.
No. 29632.
VIRGINIA,
AN ORDINANCE amending Article III, Sewer Use Standards, of
Chapter 26, Sewers and Sewage Disposal, of the Code of the City of
Roanoke (1979), as amended, by amending and reordaining $26-43,
Definitions, subsection (a) of $26-44, General requirements, subsec-
tions (b) and (e) of $26-55, ~easurement, sampling, etc., and report
of discharges, subsections (a)(5), (c), (d) and (e) of $26-56,
Discharge permits for industrial waste, $26-63, Right of entry to
enforce article, $26-65, Notice of violations, $26-66, Penalty for
violations, and by enacting new subsections (g) and (i) of $26-44,
General requirements, subsections (g) and (h) of $26-51, Discharge of
substance capable of impairing, etc., facilities, subsection (d) of
$26-52, Right to require pretreatment and control of, or to reJeci.
discharges, subsection (i) of $26-55, ~easurement, sampling, etc.~
and report of discharges, and a new section to be entitled $26-68,
Public access to data, of Article III, Sewer Use Standards, of Chapter
26, Sewers and Sewage Disposal, such code amendments and additions
improving and increasing the protection program for the City's
Publicly Owned Treatment Works; and providing for an effective date
for such regulations.
BE IT ORDAINED by the Council of the City of Roanoke thaT:
1. Section 26-43, Definitions, subsection (a) of $26-44, General
requirements, and subsections (b) and (e) of $26-55, ~easurement,
~ampling, etc., and report of dischargem, subsections (a)(5), (c), (d)
and (e) of $26-56, Discharge permits for industrial wast,~, $26-63,
Right of entry to enforce articlo, $26-65, Notice of violations, and
$26-66, Penalty for violations, of Artlcle III, Sewer Use Standards,
of Chapter 26, Sewers and Sewage Disposal, of the Code of the City of
Roanoke (1979), as amended, are amended and reordained as follows:
$26-43. Definitions.
~ischarge - Any introduction of substances into the
sanitary sewer.
Industrial user - Any user of publicly owned treatment
w°~in the Standard Industrial Classifica-
tion Manual, 1987, Office of Management and Budget, as
amended and supplemented, under divisions A, B, D, E and
I, including governmental facilities that discharge
wastewater to the plant.
Interference - A discharge which, alone or in conjunc-
tion with a d£scharge or discharges from other sources,
(1) inhibits or disrupts the plant, its treatment
processes or operations, or its sludge processes, use or
disposal or (2) causes a violation of the plant's VPDES
permit.
National categorical pretreatment standard o~
pretreatment standard means any regulation containing
pollutant discharge limits promulgated by the EPA in
accordance with Sections 307(b) and (c) of the Act (33
U.S.C. 1317) and 40 C.F.R. Subchapter N (Parts 401-471)
as amended, whibh applies to a specific category of
industrial users.
Pass through - A discharge which exits the plant into
water of the United States in quantities which may cause
a violation of the plant's VPDES permit.
- 2 -
S26-44. General requirements.
(a) All discharges into public sewers shall conform to
requirements of this article; however, the federal cate-
gorical pretreatment standards or any standards imposed
by the state water control board or its successor in
authority are hereby incorporated by reference where
applicable and where such standards are more stringent
than those set forth in this article.
~26-55.
Measurement, sampling, etc., and report of dis-
charges.
(b) Unless otherwise provided, each measurement, test,
sampling, or analysis required to be made hereunder
shall be made in accordance with 40 C.F.R. Part 136, as
amended.
(e) Samples shall be taken every hour, properly refri-
gerated and composited in proportion to the flow for a
representative twenty-four (24) hour sample. For oil
and grease, pH, phenols, cyanide, volatile toxic organ-
ics and other appropriate pollutants, proper grab sam-
pling shall be performed. Such sampling shall be
repeated on as many days as necessary to insure repre-
sentative quantities for the entire reporting period.
Industrial plants with wide fluctuations in quantities
of wastes shall provide an automatic sampler paced auto-
matlcally by the flow-measuring device.
~26-56. Discharge permits for industrial waste.
(a)(5) Complies with the requirements of federal cate-
gorical standards, where applicable, including the
development of any required compliance schedules or the
applicable provisions of this article.
(c) The approving authority shall have the right to
accept or reject any increases in flow or pollutants
under existing or new permits.
- 3 -
(d) A person not applying for a discharge permit within
the allotted time and continuing to discharge an unper-
mitred discharge shall be deemed to be in violation of
this article.
(e) A permit issued under this section shall be valid
for up to five (5) years from its date of issuance,
after which time the industrial user shall be required
to obtain a new discharge permit.
$26-63. Right of entry to enforce article.
(a) The approving authority and other duly authorized
employees of the city bearing proper credentials and
identification shall be authorized to enter any public
or private property at any reasonable time for the pur-
pose of enforcing this article for sampling purposes,
inspect monitoring equipment and to inspect and copy
all documents relevant to the enforcement of this
article, including, without limitation, monitoring
reports.
(b) Appropriate information submitted to the approving
authority pursuant to these regulations excluding any
information utilized in determining effluent limits may
be claimed as confidential by the submitter at the time
of submission by stamping the words "confidential busi-
ness information" on each page containing such infor-
mation. If a claim is asserted, the information shall
be treated in accordance with applicable law.
$26-65. Notice of violations.
The approving authority shall serve persons
discharging in violation of this article with written
notice stating the nature of the violation and requiring
immediate satisfactory compliance. The approving
authority shall have the authority to publish annually
in the Roanoke Times & World News newspaper or a
newspaper of general circulation in the Roanoke area a
list of persons which were not in compliance with the
terms of this Article at least once during the twelve
(12) previous months.
$26-66. Penalty for violations.
(a) A person who violates the provisions of this
article shall be guilty of a class 1 misdemeanor and
upon conviction is punishable by a fine of one thousand
dollars ($1,000.00) per violation per day and confine-
- 4
ment in jail for not more than twelve months, either or
both. In the event of a violation, the approving
authority shall also have the right to terminate the
sewer and water connection.
(b) In addition to proceeding under authority of sub-
seczion (a) of this section, the city is entitled to
pursue all other criminal and civil remedies to which it
is entitled under authority of state statutes or other
ordinances of the city against a person continuing pro-
hibited discharges, including, without limitation,
injunctive relief.
2. Subsections (g) and (i) of $26-44, General requirements,
subsections (g) and (h) of $26-51, Discharge of substance capabl~
of impairing, etc., facilities, subsection (d) of $26-52, Right to
require pretreatment and control of, or to reject discharge:;,
subsection (i) of $26-55, Measurement, sampling, etc., and report
of discharges, and a new section to be entitled $26-68, ~ublic
access to data, of Article III, Sewer Use Standards, of Chapter
26, Sewers and Sewage Disposal, of the Code of the City of Roanoke
(1979), as amended, are amended and reordained by the addition of
new sections as follows:
$26-44. General requirements.
(g) In the event of an emergency, as determined by the
approving authority, the approving authority shall be
authorized to immediately halt any actual or threatened
discharge.
(i) A person discharging in violation of the provisions
of this article, within thirty (30) days of the date of
such discharge, shall sample, analyze and submit the
data to the approving authority unless the approving
authority elects to perform such sampling.
- 5 -
$26-51. Discharge of substance capable of impairing,
etc., facilities.
(g) No person shall discharge into the public sewers
pollutants which cause interference or pass through.
(h) No person shall discharge into the public sewers
pollutants with a high flow rate or concentration of
conventional pollutants as to interfere with the plant.
§26-52. Right to require pretreatment and control of,
or to reject discharges.
(d) No person shall utilize dilution as a means of
treatment.
S26-55. Measurement, sampling, etc., and report of
discharges.
(i) All owners of facilities governed by this article
shall comply with the applicable requirements of 40
C.F.R. 403.12, as amended, which is incorporated by
reference herein, including, without limitation, the
signatory, certification and record keeping requirements
of 40 C.F.R. 403.12(c), (d), (i) and (1). All records
shall be retained for a minimum of three years and this
retention period shall be extended during litigation or
upon request of the approving authority.
S26-68. Public access to data.
Effluent data compiled as part of the approving
authority's pretreatment program shall be available to
the public.
2. This ordinance shall be in full force and effect upon
appropriate approval by the Virginia State Hater Control Board or
other properly authorized regulatory agency.
ATTEST:
City Clerk.
Roanoke, Virginia
June 26, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Amend Sewer Use Standards (Article III of Chapter 26
of the City Code) to comply with the EPA Pretreatment
Standards.
I. Background:
Pretreatment pro~rams protect Publicly Owned Treatment Works
(POTWs) from harmful industrial discharges.
EPA audited the City's pretreatment program citing deficien-
cies resulting in an administrative order. The order requires
the city to:
1. Develop and reissue industrial discharge permits,
2. Amend the City's wastewater code,
3. Develop technical based local limits for
pollutants,
4. Enact interjurisdictional pretreatment
agreements,
5. Assign proper industrial categorization,
6. Update the valleywide industrial survey.
City Code amendments are necessary to comply with the EPA
Administrative Order.
Council approval of the changes are necessary to amend the
City Code per EPA's request.
Eo
Future amendments will be required to establish technical
based local limits of pollutants. This is pending until the
completion of the present industrial survey being performed
by Olver Inc.
F. Fine of $25~000.00 per day could result if compliance is not
met.
II.
Issues in order of priority:
A. Need
B. Benefit
C. Cost
III. Alternatives:
A. City
City
1.
2.
Council approve chan~es in the Sewer Use Standards of the
Code.
Need to comply with EPA mandate will be met.
Benefit is derived from the Pretreatment Program to
protect the Roanoke Regional POTW.
Cost, no direct cost at this time.
Bo
City Council not approve changes.
1. Need to comply with EPA mandate will not be met.
2. Benefit of a protection program for the Roanoke Regional
POTW will not be derived.
3. Cost, subject to a maximum fine of $25~000.00 per day.
IV. Reco~nendation:
City Council concur with Alternative "A" approving the changes in
the City Code, thus complying with the EPA's audit concerning the
Sewer Use Standards.
WRH:SLW:ike
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herbert
City Manager
Office of the City Cler~
July 12, 1989
File #67-256
Mr. Paul L. Layman, Owner
P & L Concessions
Route 3, Box K206
Troutville, Virginia 24175
Dear Mr. Layman:
I am enclosing copy of Ordinance No. 29647 accepting your bid for
certain concession privileges to be exercised at the Fallon Park
swimming pool, for a fee of ten percent of gross sales revenue,
for a term of June I, 1989 to September 6, 1989. Ordinance No.
29647 was adopted by the Council of the City of Roanoke on first
reading on Monday, June 26, 1989, also adopted by the Council on
second reading on Monday, July I0~ 1989, and will take effect ten
days following the date of its second reading.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:fa
Enco
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief, Billings and Collections
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Mr. Gary N. Fenton, Manager, Parks and Recreation
and
Room 456 Municipal Building 2t5 Church Avenue SW Roonc:d~ ~rg~nia 24011 (703) 981-254'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of July, 1989.
No. 29647.
AN ORDINANCE accepting the bid for certain concession privi-
leges to be exercised at the Fallon Park swimming pool upon cer-
tain terms and conditions; and authorizing the execution of the
requisite concession agreement.
BE IT ORDAINED by the Council of the City of Roanoke ~hat:
1. The bid of P ~ L Concessions, which bid complies with
all City specifications, for concession privileges at Fallon Park
swimming pool, for a fee of ten percent (109) of gross sales
revenue, such bid and proposal having been opened and read before
a Committee appointed for the purpose on May 26, 1989, a copy
of such bid now being on file in the Office of the City Clerk, is
hereby ACCEPTED.
2. The City Manager or the Assistant City Manager is hereby
authorized, for and on behalf of the City, to enter into and exe-
cute the requisite concession agreement with the aforesaid con-
cessionaire, such agreement to be for a term of June 1, 1989 to
September 6, 1989, and to have incorporated all the terms, provi-
sions and conditions contained in the City's form of proposal
advertised for bids and on which the aforesaid concessionaire's
bid to the city was made, and the form of such agreement to be
approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke,
June 26,
Virginia
1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of
City Council:
SUBJECT:
Bid on Concessions
at Fallon Park
Swimming Pool
Bid No. 89-5-30
I concur with the bid committee's recommendation on
concessions at Fallon Park Swimming Pool and recommend :it to
you for appropriate action.
Respectfully Submitted,
City Manager
cc:
City Attorney
Director of Finance
Roanoke, Virginia
June 26, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Bid on Concessions
at Fallon Park
Swimming Pool,
Bid No. 89-5-30
I. Background
May 11, 1989 specifications were developed
for the purpose of securing bids for
concession services at Fallon Park Swimming
Pool.
Request for Quotations were sent specifically
to twenty-two (22) vendors listed on the
City's current bid list. A public
advertisement was also published in the
Roanoke Times and World News.
Concession Aqreement is specified to be for
the period June 1, 1989 to September 6, 1989.
Bids were requested to identify the
percentage (%) of gross sales that would be
paid to the City for these concession rights.
II. Current Situation
One (1) bid was received. The bid, submitted
by P & L Concessions, agrees to pay to the
City of Roanoke, the sum of 10% of gross
sales for concession rights at Fallon Park
Swimming Pool for the period June 1, 1989 to
September 6, 1989.
Bid response was evaluated by representatives
of the following departments:
General Services
Parks and Recreation
III.
IV.
Issues
A. Need
B. Compliance with Specifications
C. Revenue to the City
Alternatives
A. Accept the bid for operating concessions at
Fallon Park Swimming Pool, for the period
June 1, 1989 to September 6, 1989 as
submitted by P & L Concessions for the sum of
10% of gross sales.
1. Need - concessions at Fallon Park
Swimming Pool is necessary to support
activities at that facility.
2. Compliance with Specifications - the bid
submitted by P & L Concessions met all
required specifications.
3. Revenue to the City is expected to be
between $600 and $700 over the contract
period.
B. Reject the bid
1. Need for concessions at Fallon Park
Swimming Pool would not be met.
2. Compliance in the Specifications would
not be a factor in this alternative.
3. Revenue to the City - an estimate $600
to $700 revenue would not be received
under this alternative.
Recommendation
ao
Council concur with alternative "A" accept
the bid submitted by P & L Concessions to
operate concessions at Fallon Park Swimming
Pool for the period June 1, 1989 to September
6, 1989 for the sum of ten percent (10%) of
gross sales.
Respectfully Submitted,
Committee:
' George ~. Snead
~ary N. ~enton__~
D. Darwin Roupe
cc: City Attorney
Director of Finance
Or, ce of the City Cie*
July 17, 19~9
File #237
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held
on Monday, July 10, 1989, residents of the Meadowbrook Road and
Peters Creek Road, N. W., area appeared before Council with
regard to flooding problems along Peters Creek.
On motion, duly seconded and adopted, the matter was referred to
you for study, report and reco~endation to determine the cost of
hiring a consultant to develop a plan to solve the drainage
problems.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:ra
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit H. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Room 456 Municipal Buildlog 215 Onurch Avenue, SW Roanoke, V~rg~nia 24011 (703) 981-2541