HomeMy WebLinkAboutCouncil Actions 08-14-89 Trout
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REGULAR ~EEKLY SESSIQN ...... ROANOKE CITY COUNCIL
August 14, 1989
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Mr. Bowers was absent.
The invocation will be delivered by The Honorable Noel C.
Taylor.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Presentation of the 1989 State of the City Address.
Honorable Noel C. Taylor, Mayor.
The
Recor~endation No.
Recor~mendation No.
Recor~nendation No.
Recommendation No.
Recor~endation No.
Recor~nendation No. 6
Reco~nendation No. 7
Recoi,=nendation No. 8
Recommendation No.
Reeor~nendation No.
Recommendation No.
Recommendation No.
Recommendation No.
Recommendation No.
I - Referred to the City Manager.
2 - Referred to the City Manager.
3 - Referred to the City of Roanoke
Transportation Safety Commission.
4 - Referred to the City Manager.
5 - Referred to the City Manager and the
Roanoke Redevelopment and Housing
Authority.
- Referred to the City Manager's Trade
Center Task Force.
- Referred to the City's represen-
tative to the Senate and certain
federal representatives.
- Referred to the City Manager, as
well as the City of Salem and
Roanoke County.
9 - Referred to the City Manager.
10- Referred to the City Manager.
11- Referred to the City Manager and the
Special Events Committee.
12- Referred to the City Manager's Trade
Center Task Force.
13- Referred to the Roanoke Regional
Airport Cor~nission.
14- Referred to the City Manager.
BID OPENINGS
A. Bids for roof replacement at the Third Street Annex,
309 Third Street, S. W.
Three bids were referred to a committee composed of
Messrs. Garland, Chairman, Snead and Clark for tabula-
tion, report and recommendation to Council.
(1)
Ce
PUBLIC HEARINGS
Public hearing on the request of Ms. Rebecca S.
Wilkerson that two public alleys situated between
Jerome Street and Bennington Street, S. E., be per-
manently vacated, discontinued and closed, pursuant to
Section 15.1-482(b), Code of Virginia (1950), as
amended. Ms. Rebecca S. Wilkerson, Spokesman.
Adopted Ordinance No. 29704 on first reading. (6-0)
Public hearing on the request of the Roanoke City
School Board that a public alley, extending from Fourth
Street to Albemarle Avenue, S. W., be permanently
vacated, discontinued and closed. Mr. Richard L.
Kelley, Spokesman.
Adopted Ordinance No. 29705 on first reading. (6-0)
Public hearing on the request of Mr. John D. Fralin
that a tract of land containing 0.81 acre, more or
less, located in the 2900 block of Epperly Avenue,
N. W., described as Block 1, Lots 19 21, respec-
tively, Official Tax Nos. 2160612 - 2160614, being one
lot behind Williamson Road, N. W., be rezoned from
RS-3, Residential Single Family District, to RM-2,
Residential Multi-Family, Medium Density District, sub-
ject to certain conditions proffered by the petitioner.
Mr. D. Jeffrey Parkhill, Spokesman.
Adopted Ordinance No. 29706 on first reading. (6-0)
Public hearing on the request of Mr. and Mrs. Bill
Laferty that a tract of land lying at the northwesterly
intersection of Shenandoah Avenue and 30th Street,
N. W., being 502 - 30th Street, N. W., identified as
Official Tax No. 2520114, be rezoned from LM, Light
Manufacturing District, to HM, Heavy Manufacturing
District, subject to certain conditions proffered by
the petitioners. Mr. Michael K. Smeltzer, Attorney.
Adopted Ordinance No. 29707 on first reading. (6-0)
C-1
CONSENT AGENDA (Approved 5-0, Mr. Garland
was out of the Council Chamber.)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meetings of Council held on Monday,
March 13, 1989; Monday, March 20, 1989; Monday, March 27, 1989;
(2)
Monday, April 3, 1989; Monday, April 10, 1989; Monday, April 17,
1989; and Monday, April 24, 1989; and the special meetings held
on Tuesday, April 25, 1989, and Wednesday, April 26, 1989.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2
C-3
C-4
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2ol-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
A com~nunication from Council Member David A. Bowers recom-
mending that the City Manager and the Economic Development staff
contact the producers of the film "Crazy People" in order to
discuss the possibility of a world premier event in Roanoke upon
the release of the movie.
RECOMMENDED ACTION: Refer to the City Manager for study, report
and recommendation to Council.
A list of items pending from July 10, 1978, through July
24, 1989.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Request to address Council with regard to an overgrowth of
weeds, trees and grass in the East Gate section of the
City. Mr. & Mrs. B. T. Musselman and Ms. Ada Linkous,
Spokespersons.
Referred to the City Manager to investigate the complaints
of Mr. & Mrs. Musselman and Ms. Linkous.
Request of Downtown Roanoke, Inc., to present a Resolution
encouraging the City of Roanoke to abide by its streetscape
plans for the downtown area as developed and approved in
Design '79 and Design '85, specifica,lly regarding the
current sidewalk replacement project in the downtown area.
Mr. John W. Lambert, Jr., President, Spokesman·
Resolution referred to the City Manager for study, report
and recor~endation to Council.
(3)
Petitions and Communications:
A communication from the Roanoke City School Board
mending appropriation of $1,729,330.00 for the
Elementary Magnet School program.
recom-
1989-90
Adopted Ordinance No. 29708. (6-0)
5. Reports of Officers:
a. City Manager:
Briefings: None.
Items Recorr~nended for Action:
A report recommending authorization to provide a City
truck and driver to assist the Vietnam Veterans of
America, Chapter #81, in erecting American flags on
street light poles in the downtown area on appropriate
holidays·
Adopted Ordinance No. 29709 on first reading. (6-0)
A report recommending acceptance of additional grant
funds, in the amount of $19,830.00, for the purpose of
purchasing specialized equipment for the Hazardous
Materials Regional Response Team; and appropriation of
funds therefor.
Adopted Ordinance No. 29710 and Resolution No. 29711.
(6-0)
A report recommending award of an engineering services
contract, in the amount of $175,000.00, to Mattern &
Craig~ Consulting Engineers, for an expansion study of
Carvins Cove and related work; and appropriation of
funds therefor.
Adopted Ordinance No. 29712 and Ordinance No. 29713.
(6-0)
A report recommending authorization to revise the
contract with T. P. Parker and Son for conducting sur-
vey services in connection with the Roanoke River Flood
Reduction Project, in order to provide plats and uti-
lity locations, in the amount of $79,686.00, and
authorization for payment to T. P. Parker and Son for
Change Order No. 1, in the amount of $8,493.41.
Adopted Ordinance No. 29714 and Ordinance No. 29715.
(0-0)
(4)
A report recommending authorization to execute a new
Non-Secure Residential Care Contract between the City
of Roanoke, the City of Salem and the County of Roanoke
in order to use the facilities known as Youth Haven I
and Youth Haven II.
Adopted Resolution No. 29716. (6-0)
A report recommending acceptance of a Federal
Grant-in-Aid for the Literacy Project, for the Roanoke
City Public Library, in the amount of $9,665.00, and
appropriation of funds therefor·
Adopted Ordinance No. 29717 and Resolution No. 29718.
(6-0)
A report recommending acceptance of a Major Urban
Resource Library Grant for the Roanoke City Public
Library, in the amount of $39,005.00; and appropriation
of funds therefor·
Adopted Ordinance No. 29719 and Resolution No. 29720.
(6-0)
A report recommending acceptance of a Library Services
and Construction Act Title I Sub-Regional Library for
the Blind Grant, for the Roanoke City Public Library,
in the amount of $7,884.00; and appropriation of funds
therefor.
Adopted Ordinance No. 29721 and Resolution No. 29722·
(6-0)
A report concurring in a report of a Bid Committee
recommending acceptance of the bid submitted by Eastman
Kodak Company, in the amount of $17,779.00, for one new
Microfilm Retrieval Terminal for the Clerk of Circuit
Court.
Adopted Ordinance No. 29723 and Ordinance No. 29724.
(6-0)
Director of Finance:
A report recommending appropriation of $250,000.00 to
the General Fund, representing a one-time lump sum
payment designated from the fiscal year 1989 year-end
fund balance, in order to partially address funding
requirements of the three percent cost-of-living raise
granted to eligible members of the City of Roanoke
Pension Plan.
Adopted Ordinance No. 29725. (6-0)
(5)
6. Reports of Committees:
A report of the committee appointed to tabulate bids
received for a new fueling station at the Utility Lines
Site, 3447 Hollins Road, N. E., recommending award of a
contract to S. J. Conner and Sons, Inc., in the amount of
$69,635.00; and appropriation of funds therefor. Council
Member Robert A. Garland, Chairman.
Adopted Ordinance No. 29726 and Ordinance No. 29727. (6-0)
A report of the conwnittee appointed to tabulate bids
received for lease of retail space in the Market Square
Parking Garage, recorr~nending rejection of the sole bid
received from Orvis, Inc. Council Member Robert A.
Garland, Chairman.
Adopted Resolution No. 29728. (6-0)
A report of the corrgnittee appointed to tabulate bids
received for the replacement of Diesel Engine No. 7 at the
Water Pollution Control Plant, recommending award of a
contract to Branch & Associates, Inc., in the amount of
$828~800.00; and appropriation of funds therefor. Council
Member Robert A. Garland, Chairman.
Adopted Ordinance No. 29729 and Ordinance No. 29730. (6-0)
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29689, on second reading, authorizing the
proper City officials to execute a revocable license for
the installation of two water quality monitoring wells by
Conoco, Inc., on City property located at Fire Station No.
13, upon certain terms and conditions.
Adopted Ordinance No. 29689. (6-0)
Ordinance No. 29699, on second reading, amending and reor-
daining §9-21 (b), Public interview of candidate__s, of the
Code of the City of Roanoke (1979), as amended, to provide
that the interview of school board candidates take place in
an order deemed appopriate by City Council.
Adopted Ordinance No. 29699. (5-1, Mr. Musser voting no.)
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and Members of City
Council.
The City Manager was requested to report to Council within
120 days with regard to certain aspects of the Zoning
Ordinance.
(6)
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and Members of City
Council.
Vice Mayor Fitzpatrick:
As a follow-up of some earlier comments, I would like to ask
the City Manager and staff to look into the reinforcement
situation and study of what we discussed tonight:
1. The zoning ordinance itself and possible amendments to
that.
Whether or not we should limit flexibility that we
currently find in that ordinance in order to create an
additional and more black and white policy on issues such
as that.
Council ask for a study of the manpower requirements
required not only on the Planning Commission side, but
also on the Board of Zoning Appeals and the Building
Commissioner's Office, so that we have a feel for what
kind of an enforcement situation exists, and how we are
manned to take care of that and whether or not we have a
problem there that we have to deal with.
I move that we ask that to be studied and report back to Council
in about 120 days so that we have a challenge on our hands that
we can see. Motion was seconded by Council Member Garland.
10.
be
Vacancies on various authorities, boards, commissions and
committees appointed by Council.
Reappointed the following persons:
Mr. Robert A. Garland - Civic Center Cor~nission
Mrs. Elizabeth T. Bowles - Total Action Against Poverty,
Board of Directors
Mr. Joel M. $chlanger - Roanoke Regional Solid Waste
Management Board
Other Hearings of Citizens:
Certification of Executive Session, (6-0)
(7)
Office of the City Clerk
August 25, 1989
File #525-9
Mr. W. Robert Herbert, Chairman
Roanoke Regional Airport Cot,mission
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor~ Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recommendation No. 13 was
referred to the Roanoke Regional Airport Commission with the
request that the Commission will explore the feasibility of deve-
loping the Roanoke Regional Airport as a central point for
freight distributions as the Commission continues its efforts to
gain additional pure jet passenger service.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. Robert C.
Ms. Cathy S.
Commission
Poole, Airport Manager
PendZeton, Secretary, Roanoke Regional
Airport
Room456 Muni¢ipalRuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #525-247
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. David L. Caudill, Chairman
Trade and Convention Center Corrgnittee
Dominion Bankshares Corporation
P. 0. Box 13327
Roanoke, Virginia 24040
Gentlemen:
I am attaching copy of the 1989 State of the City Address which
was presented by the Ronorable Noel C. Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recommendation No. 6 was
referred to the Trade and Convention Center Committee with the
request that the Committee will continue the work of its subcom-
mittees on the building program, finances, location, ma,keting
and operation in order to complete the development of the
Convention Center Complex and make the facility available for use
at the earliest possible date.
On further motion, duly seconded and adopted, Recommendation No.
9 was referred to the City Manager and the Trade and Convention
Center Committee to consider the feasibility of operating a
street car type vehicle to connect the Transportation Museum, the
Convention Center Complex, Center-in-the-Square and the City
Market area.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room 456
Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
August 25, 1989
File #525-247
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. David L. CaudiIl, Chairman
Trade and Convention Center Corr~nittee
Dominion Rankshares Corporation
P. O. Box 13327
Roanoke, Virginia 24040
Gentlemen:
I am attaching copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly
referred to you
Passenger Station into
available to the City
seconded and adopted, Recor~aendation No. 12 was
to consider the conversion of the former Railway
a visitor's center if the property is made
in the future.
Sincerely,
Mary F. Parker,
City Clerk
CMC
MFP:ra
Enc.
Room 456 Municipal Building 215 Church Avenue, $.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25j 1989
File #525-207
The Honorable Lee garrett, Chairman
Roanoke Country Board of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Chairman Garrett:
I am enclosing copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recommendation No. 8 was
referred to the localities of Roanoke County, the City of Salem,
the Town of Vinton and to the Regional Partnership of the Roanoke
Valley with the request that it be known that in addition to the
promotion of the City's expansion of the Roanoke Centre for
Industry and Technology, the City is willing to join hands with
the Regional Partnership and other governments in the area to
jointly build industrial sites.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
Room 456 MunicipaIBuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
August 25, 1989
File #525-207
The Honorable Charles R.
Town of Vinton
P. O. Box 338
Vinton, Virginia 24179
Hill, Mayor
Dear Mayor Hill:
I am enclosing copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor, ~ayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recor~endation No. 8 was
referred to the localities of Roanoke County, the City of Salem,
the Town of Vinton and to the Regional Partnership of the Roanoke
Valley with the request that it be known that in addition to the
promotion of the City's expansion of the Roanoke Centre for
Industry and Technology, the City is willing to join hands with
the Regional Partnership and other governments in the area to
jointly build industrial sites.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Ene.
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25~ 1989
File #525-207
The Honorable James E.
City of Salem
P. O. Box 869
Salem, Virginia 24153
Taliaferro, Mayor
Dear Mayor TaIiaferro:
I am enclosing copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor~ Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion~ duly seconded and adopted, Recor~nendation No. 8 was
referred to the localities of Roanoke County, the City of Salem,
the Town of Vinton and to the Regional Partnership of the Roanoke
Valley with the request that it be known that in addition to the
promotion of the City's expansion of the Roanoke Centre for
Industry and Technology, the City is willing to join hands with
the Regional Partnership and other governments in the area to
jointly build industrial sites.
Sincere ly, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eneo
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #525-207
Mr. Mark Heath
Executive Director
The Regional Partnership
of the Roanoke Valley
P. 0. Box 27907
Roanoke, Virginia 24001
Dear Mr. Heath:
I am enclosing copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recorr~nendation No. 8 was
referred to the localities of Roanoke County, the City of Salem,
the Town of Vinton and to the Regional Partnership of the Roanoke
Valley with the request that it be known that in addition to the
promotion of the City's expansion of the Roanoke Centre for
Industry and Technology, the City is willing to join hands with
the Regional Partnership and other governments in the area to
jointly build industrial sites.
Sincere
Mary F. Parker,
City Clerk
CMC
MFP:ra
Enc.
Room456 Municipall3uilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #$25-184
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recorr~'~endation No. 1 with
regard to permitting each City employee to receive his or her
birthday as a holiday, in such instances where the calendar and
work experience will permit, was referred to you for appropriate
implementation.
On further motion, duly seconded and adopted, Recor~nendation
No. 2 was referred to you to establish details and criteria for
an "Employee of the Year" Program for participation by Roanoke
City Employees.
On furthe.r motion, duly seconded and adopted, Recommendation No.
10 was referred to you to establish Zinea, parks with flowers,
street scenes, benches and walkways at the proper points on both
sides of the railroad.
On further motion, duly seconded and adopted, Recommendation No.
14 was referred to you to establish a program for addressing the
flooding problems of the smaller streams, of which Peters Creek
is an example, in a manner similar to that used in studying the
flooding problems of the Roanoke River.
Sincerely,
Mary F. Parker, ChiC
City Clerk
MFP: ra
Room 456
Enc.
Municipal Building 215 Church Avenue, $.W. Roanoke, Virginia 24011
(703) 981-2541
Mr. W.
August
Page 2
Robert Herbert
25, 1989
pc:
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Kit B. Kiser~ Director of Utiities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
and
Office of the City Clerk
August 25, 1989
File #525-277
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Brian J. Wishneff
Chief of Economic Development
Roanoke, Virginia
Mr. Greg Feldmann, Chairman
Special Events Corrraittee
2102 Wycliffe Avenue, S. W.
Roanoke, Virginia 24014
Gentlemen:
I am attaching copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion~ duly seconded and adopted, Recorrrnendation No. 11 was
refer,ed to you for the purpose of working with Downtown Roanoke,
Inc., in an effort to make downtown Roanoke a place for people
centered ~ctivities, with more emphasis to be placed on the down-
town streetscape.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc: Mr. Franklin D. Kimbraugh,
Roanoke, Inc., 410 First
24011
III, Executive Director,
Street, S. W., Roanoke,
Downtown
Virginia
Room456 MunicipalBuilding 215Church Avenue. S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #525-20
Mr. Robert K. Bengtson, Chairman
City of Roanoke Transportation
Safety Corm~ission
Roanoke, Virginia
Dear Mr. Bengtson:
I am attaching copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recorr~endation No. 3 in
connection with the "Star City" becoming the safest place to live
in Virginia by striving to have Virginia's highest compliance
rate for buckling up and that the City accept the challenge of
the United States Conference of Mayors which passed a Resolution
at its 55th Annual Meeting in Nashville, Tennessee, calling for
Mayors to work toward achieving a national safety belt usage rate
of seventy percent by the year 1990 was referred to the City of
Roanoke Transportation Safety Commission for study, report and
recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
Room 456 MunicipaIBuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #525-76
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. James D. Ritchie, Chairman
City Managerts Drug Strategy Task
Roanoke, Virginia
Foree
Gentlemen:
[ am attaching copy of the 1989 State of the City Address which
was presented by the Honorable Noel C. Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recommendation No. 4 was
referred to the City Manager and the City Manager's Drug Strategy
Task Force with the request that the City continue its efforts to
eradicate the sale, distribution and use of illegal drugs.
Sincerely, /~~
Mary F. Parker, C~ffC
City Clerk
MFP: ra
Eno.
pc:
Mr. George C. Snead, Jr., Director
Public Safety
Mr. M. David Hooper, Chief of Police
of Administration and
Room456 MunicipalBuilding 215Church Avenue, $. W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #525-178
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Herbert D. McBride
Executive Director
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Gentlemen:
I am attaching copy of the 1989 State of the City Address which
was presented by the Honorable Noel Co Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recommendation No. 5 was
referred to you for the purpose of continuing your efforts to
address serious housing needs in the City of Roanoke.
Sineere fy,
Mary F. Parker,
City Clerk
CMC
MFP:ra
Enc.
Room456 Municipalliuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #525-?7
The Honorable John W. Warner
The Honorable James R. Olin
The Honorable Jo Granger Macfarlane
The Honorable A. Victor Thomas
The Honorable Clifton A. Woodrum, III
The Honorable G. Steven Agee
The Honorable C. Richard CranwelI
Gentlemen:
I am attaching copy of the 1989 State of the City Address which
was presented by the Honorable Noel Co Taylor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recommendation No. 7 in
connection with the construction of an interstate highway linking
Roanoke and the Triad in North Carolina (Greensboro, Winston-
Salem and High Point) was referred to you for any assistance you
may be in a position to render.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
Room 456 Municipal Building 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #525-?6
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. James D. Ritchie, Chairman
City Manager's Drug Strategy Task
Roanoke, Virginia
Force
Gentlemen:
I am attaching copy of the 1989 State of the City Address which
was presented by the HonorabZe Noel C. TayZor, Mayor, at the
regular meeting of the Council of the City of Roanoke on Monday,
August 14, 1989.
On motion, duly seconded and adopted, Recor~nendation No. 4 was
referred to the City Manager and the City Manager's Drug Strategy
Task Force with the request that the City continue its efforts to
eradicate the sale, distribution and use of illegal drugs.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc: Mr. George C. Snead, Jr., Director
Public Safety
Mr. M. David Hooper, Chief of Police
of Administration and
Room 456 MunicipaIBuilding 215 Church Avenue, $.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
August 25, 1989
File #77-525
Mr. W. Robert Herbert
City Manager
Roanoke° Virginia
Dear ~r. Herbert:
Recommendation No. 7 of the Mayor's 1989 State of the City
Address was referred to you for the purpose of establishing a
meeting between the Mayors of Greensboro, Winston-Salem, High
Point and Roanoke to discuss a matter relating to the construc-
tion of an interstate highway linking Roanoke and the Triad in
North Carolina.
Sincerely, i/
Mary F. Parker~ CMC
City Clerk
MFP:ra
Eric.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
STATE OF THE CITY
1989
DELIVERED BY NOEL C. TAYLOR
~IAYOR OF ROANOKE
HONORABLE VICE-MAYOR FITZPATRICK, MEMBERS OF THE ROANOKE CITY
COUNCIL, CITY MANAGER HERBERT, COUNCIL APPOINTEES, ELECTED AND
ADMINISTRATIVE OFFICIALS, MY FELLOW CITIZENS, VISITING FRIENDS
AND SPECIAL GUESTS:
ALMOST FOURTEEN YEARS AGO, I WAS GIVEN A ,~iNDATE FROM THE
CITIZENS OF THIS GREAT CITY TO HELP CARRY FORWARD THE NOBLE WORK
THAT HAD BEGUN IN THE YESTERYEARS OF OUR FATHERS. I WAS SENT
FORTH BY THE CITIZENS WITH THE .~ANDATE TO LEAD THE CITY OF
ROANOKE ONWARD AND UPWARD. IT WAS EXPECTED THAT WE WOULD SEEK TO
WORK WITH DEDICATION AND DISPATCH FOR THE PRESERVATION AND
PROGRESS OF THE "STAR CITY OF THE SOUTH."
TODAY, WE ADDRESS THE NEEDS OF THIS COMMUNITY WITH A TWO-FOLD
RESPONSIBILITY. FIRST, WE MUST SHARE WITH THE PEOPLE OF ROANOKE
SOME OF THE THINGS WE HAVE TRIED TO DO. WE MUST LOOK TO THE PAST
AND TRUST THE RECORDS OF OUR HISTORY TO SPEAK WITHOUT APOLOGY OR
COMPROMISE. SECONDLY, WE MUST COMMIT OURSELVES UNRESERVEDLY TO
THE CHALLENGE OF ANSWERING -- TO THE BEST OF OUR ABILITY -- THE
QUESTIONS THAT ARE NOW CURRENT. WE MUST SEEK TO KNOW WttETHER THE
CHANGING TIMES HAVE MADE ANY NEW DEMANDS UPON US.
THE CLIMATE IN ROANOKE TODAY IS DIFFERENT FROM THAT OF
FOURTEEN YEARS AGO. IT IS OUR RESPONSIBILITY AS ELECTED AND
ADMINISTRATIVE OFFICIALS TO PROVIDE THE LEADERSHIP THAT WILL
INSURE OUR CONTINUING SUCCESS AND liAKE ROANOKE THE ~X)ST LIVABLE
CITY IN THE SOUTH.
THOSE WHO ARE CALLED UPON TO ADMINISTER THE AFFAIRS OF OUR
CITY AND TO INTERPRET AND APPLY THE LAWS BY WHICH WE ARE GOVERNED
MUST DO SO IN SINCERITY AND DEDICATION TO THOSE WHOM THEY SERVE.
ALL ELECTED OFFICIALS OF ANY DEMOCRATIC CITY MUST HAVE THE
DEEPEST CONCERN FOR THE WELFARE OF ALL OF THE CITIZENS AND PEOPLE
IN THEIR DOMAIN. ADMINISTRATORS AND LEADERS MUST NOT ONLY
RESPECT AND OBEY THE LAWS THEY ADMINISTER, BUT MUST LOVE THE
PEOPLE WHOM THEY SERVE AND HAVE THE HIGHEST REGARD FOR THEIR
WELFARE.
WITH THIS GATHERING, WE CLOSE OUT ANOTHER DECADE OF WORK FOR
OUR CITY, AND BECAUSE IT IS THE LAST "STATE OF THE CITY" ADDRESS
OF THE 1980'S, IT IS FITTING THAT WE PAUSE TO LOOK BACK, IF ONLY
BRIEFLY, BEFORE LOOKING AHEAD. NEVER IN THE HISTORY OF THE
COUNTRY HAS THE DEMAND FOR MUNICIPAL SERVICES BEEN SO GREAT AS
DURING THE PAST DECADE. OUR CITIZENS ARE SIMPLY LEARNING AND
ASKING THEIR GOVERNMENT TO PROVIDE THOSE FACILITIES WHICH MAKE
COMMUNITY LIFE SAFE AND ENJOYABLE.
FOR A BRIEF MOMENT, WE SHALL CELEBRATE THE VICTORIES OF THE
PAST WHICH HAVE RESULTED IN THE SOLUTIONS OF PROBLEMS AND THE
ATTAINMENTS OF MANY GOALS. WHILE REJOICING IN THE HIGH PEAKS OF
OUR STRUGGLE, WE LAMENT WHATEVER ERRORS OR FAILURES THAT HAVE
3
DOGGED OUR STEPS. YET, EVER THANKFUL FOR OUR PAST ACHIEVEMENTS,
WE SHALL -- WITH COMMITMENT AND DEDICATION -- SEIZE THE
POTENTIALS OF OUR STRENGTH AND GO FORTH TO HARNESS THE RESOURCES
OF OUR PRESENT FULLY AWARE OF THE DUTIES THAT ARE UPON US AND THE
CHALLENGES THAT ARE BEFORE US.
A POET, GIFTED WITR INSIGHTS AND CLARITY OF THOUGHT, ONCE
DEPICTED LIFE AS A THREE VOLUMED COMPOSITION:
OUR LIVES ARE WRITTEN IN VOLUMES THREE,
THE PAST, THE PRESENT, AND THE YET TO BE.
THE FIRST WE HAVE WRITTEN AND LAID AWAY.
THE SECOND WE ARE WRITING EVERY DAY.
THE THIRD OF THESE VOLUMES THREE IS HIDDEN FROM SIGHT,
GOD KEEPS THE KEY.
THERE ARE INDEED THREE STAGES IN HUMAN LIFE AND IN OUR CITY'S
EXISTENCE: THE PAST, THE PRESENT, AND THE FUTURE OF WHAT THE
POET HAS CALLED "THE YET TO BE."
ALL LIFE HAS A PAST. ALL HUMAN BEIHGS POSSESS SOME KIND OF
ANCESTRY. EVERY CITY HAS A HISTORY OF ITS YESTERYEARS. THAT
WHICH IS HAS EMERGED OUT OF THAT WHICH WAS. IT IS IMPORTANT THAT
WE SEEK TO KNOW, AS FAR AS WE CAN, SOMETHING OF OUR PAST. WE
SHOULD STUDY IT CAREFULLY AND USE EVERY POSSIBLE MEANS TO COME AS
CLOSE TO IT AS WE CAN. DO NOT SEEK TO DESTROY THE PAST FOR ITS
PHYSICAL EVIDENCE MAY BE RAVAGED, BUT ITS ACTUALITY CANNOT BE
ALTERED. THERE IS SOMETHING GOOD IN EVERY PAST, SOMETHING
GLORIOUS IN EVERY LIFE, AND SOMETHING VITAL IN THE STRUCTURE AND
LIFE OF EVERY CITY.
IN THE PAST, WE HAVE PROVIDED STREETS AND AVENUES W~ICH WILL
MOVE TRAFFIC QUICKLY INTO AND FROM OUR BUSINESS AREAS IN ORDER TO
ALLEVIATE CONGESTION. WE HAVE SOUGHT TO BRING TO OUR CITIZENS
THE LATEST ADVANCEMENTS IN MEDICAL TECHNOLOGY FOR THE PREVENTION
OF DISEASE. WE HAVE ENDEAVORED TO MAKE LIFE AND PROPERTY SAFE BY
EFFICIENT POLICE AND FIRE PROTECTION. WE NAVE ~PERATED WITH
THE FEDERAL AND STATE GOVERNMENTS IN MAKING OUR NOUSING SYSTE~
SAFE AND HEALTHY, BY PROVIDING LOW-COST HOUSING, AND WIPING OUT
THE BLIGHT OF SLUMS.
DURING THE 1980'S, THE COOPERATION BETWEEN DOWNTOWN
BUSINESSMEN AND CITY GOVERNMENT INCREASED. A GREATER UTILIZATION
OF DOWNTOWN PROPERTY FOR CULTURAL AND ENTERTAINMENT ACTIVITIES,
OFFICE ORIENTED BUSINESS, GOVERNMENT AND EDUCATION GAVE A NEW
LOOK TO WNAT WAS FORMERLY A MERCNANT BASED CENTER. PUBLIC INPUT
IN THE PLANNING PROCESS NAS GENERATED GREATER CONCERN FOR HUMAN
NEEDS SUCH AS THE EMERGENCY MEDICAL SERVICES PROGRAM WNICN LINKED
LOCAL HOSPITALS AND VOLUNTEER EMERGENCY RESCUE SQUADS BY RADIO SO
THAT DOCTORS CAN PRESCRIBE EMERGENCY TREATMENT TO BE ADMINISTERED
AT THE SCENE OF AN ACCIDENT AND PRESCRIBE CARE FOR A PATIENT
ENROUTE TO THE HOSPITAL.
WE CONTINUE TO ADDRESS THE NEEDS OF THE HANDICAPPED BY
REMOVING ARCHITECTURAL BARRIERS, PROVIDING JOBS, AND PUBLIC
TRANSPORTATION.
WITH THE COOPERATION AND HELP OF OUR ELECTED
ADMINISTRATIVE OFFICIALS, DURING MY TENURE AS MAYOR, I HAVE
AND
ATTEMPTED TO'SPEARHEAD THE REVITALIZATION OF ROANOKE IN ECONOMIC
AND JOB DEVELOPMENT, HOUSING, NEIGHBORHOOD RESTORATION, AND EQUAL
OPPORTUNITY. I ALSO WANT TO HELP ENGENDER A CULTURAL RENAISSANCE
IN OUR "STAR CITY." I HOPE THAT ~Y PERSEVERANCE AND INSISTENT
BELIEF IN ROANOKE AND ITS FUTURE WILL HELP TO MAKE NUMEROUS
ADDITIONAL PROJECTS POSSIBLE.
THE PAST MUST BE EVALUATED IN THE LIGHT OF ITS FAULTS AND
FAILURES AS WELL AS RECOGNIZED IN THE LIGHT OF THE GOODS AND
GLORIES ACHIEVED. THE PAST HAS MOMENTS OF CO~PLAINTS AND
REGRETS, BUT IT ALSO HAS A CLEAR VISION OF SOME GUIDING STARS
THAT FLIRT WITH THE CLOUDS IN A MACKEREL SKY WHILE POURING THEIR
RADIANT BEAMS UPON PLAINS OF DARKNESS, DEFINING THEIR PATH
THROUGH THE TROUBLED WATERS OF JORDAN, AND LIGHTING THE SHADOWS
ON THE SANDS WHERE THEIR WEARY FEET MUST TREAD.
BUT THE PAST MUST NOT BE WORSHIPPED AS AN IDOL GOD. WE MUST
NOT SET OUR FACES TOWARD IT AND EXPOSE OUR BACKS TO THE EMERGING
PRESENT. MOSES ONCE SAID TO THE CHILDREN OF ISRAEL ON THEIR LONG
JOURNEY TO THE PROMISED LAND: "WE HAVE COMPASSED THIS MOUNTAIN
LONG ENOUGH." IF WE STAND TOO LONG ON THE MOUNTAIN OF GREAT
ACHIEVEMENTS, BASKING IN THE SUNLIGHT OF THE ATTAINED, AND MAKING
MERRY WHILE SINGING SONGS OF VICTORY BECAUSE OF NOBLE GOALS
REACHED AND STRUGGLES SUCCESSFULLY CONSUV3Ea, TED, WE MAy FAIL TO
HEAR THE CLARION CALL OF THE UNFINISHED TASK.
AS ATTRACTIVE AS OUR PAST MIGHT BE AND AS GLORIOUS AS ARE THE
ACHIEVEMENTS OF WHICH WE MAY HUMBLY BOAST, WE CANNOT TARRY ON
6
THIS SPOT
DIFFERENT
TO COME.
TOO LONG. WE MUST NECESSARILY TURN OUR GAZE IN A
DIRECTION AND ~AKE READY FOR THE HARVEST THAT IS SURE
7
TEE PRESENT IS UPON US
THE PRESENT CLIMATE IN THE CITY OF ROANOKE IS ONE OF
OPTIMISTIC CONCERN. PROVIDENCE HAS BROUGHT US TO THIS PRESENT
HOUR FOR ~ICH WE ARE MOST THANKFUL. WE HAVE NOT BY OUR GOODNESS
AND GREATNESS PURCHASED THE RIGHT TO BE A PART OF THE OPENING OF
THE DECADE OF THE 1990'S IN THE LIFE OF THE CITY OF ROANOKE. BY
THE ELECTION OF PROVIDENCE AND BY THE DESIGN OF THE INFINITE
MIND, WE ARE HERE. WE MUST LOOK INTO THE FUTURE BY THE LIGHT OUR
PREDECESSORS LEFT AND HEED THE CHALLENGE OF THE NEW OPPORTUNITIES
THAT SURROUND US. WE MUST GO FORTH WITH COURAGE TO IMPROVE THE
WORK AND DO WELL THE TASK THAT NATURE AND NATURE'S GOD HAVE LEFT
TO US.
WHERE THEN SHALL WE BEGIN? WHAT IS THE PRESENT STATUS OF THE
CITY OF ROANOKE? STATISTICALLY, WE CONSIST OF MORE THAN 100,000
CITIZENS. "ROANOKE AREA LIVING COSTS
1989 WERE FARTHER BELOW THE NATIONAL
PRECEDING QUARTER AND THE YEAR BEFORE."
IN THE FIRST QUARTER OF
AVERAGE THAN IN BOTH THE
SHIRLEY COLEMAN, RESEARCH DIRECTOR OF THE ROANOKE REGIONAL
CHAMBER OF COMMERCE, SAID LIVING IN ROANOKE "IS STILL A BARGAIN.
THAT'S A FACTOR WHICH MAKES OUR AREA ATTRACTIVE TO PEOPLE WHO ARE
CONSIDERING RELOCATING."
ON APRIL 11, 1989, THE FAVORABLE VOTE OF OUR CITIZENS
AUTHORIZED THE CITY TO ISSUE $?.5 MILLION IN BONDS TO PAY FOR THE
CITY'S SHARE OF THE ROANOKE RIVER FLOOD REDUCTION PLAN. THE
TOTAL COST OF THE PROJECT IS $34.3 MILLION. THE CITY'S TOTAL
SHARE OF $14.3 MILLION HAS BEEN REDUCED BY DONATIONS OF LAND BY
BUSINESSES ALONG THE RIVER, STATE FUNDS, AND PAST ALLOCATIONS.
A NEW LANDFILL AND RECYCLING CENTER IS BEING PURSUED BY THE
ROANOKE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD. THIS
MATTER IS OF INCREASING IMPORTANCE WITH THE PRESENT LANDFILL
HAVING A LIFE EXPECTANCY OF THREE YEARS BEFORE IT IS FULL.
THE NEW ROANOKE REGIONAL AIRPORT TERMINAL IS SCHEDULED TO
OPEN IN SEPTEMBER 1989. I HAPPILY OBSERVED THE FIRST LOADING
BRIDGE AS I PASSED THE 96,000 SQUARE FOOT TERMINAL BUILDING
RECENTLY. ADDITIONAL PURE JET SERVICE TO MEET THE NEEDS OF OUR
FLYING CITIZENS CAN BE CONVENIENTLY HANDLED AT THE NEW TERMINAL.
WITH THE DONATION OF HOTEL ROANOKE TO VIRGINIA TECH BY THE
NORFOLK AND SOUTHERN RAILWAY COMPANY AND ITS ANTICIPATED
REHABILITATION, THE NEED OF A TRADE AND CONVENTION CENTER IS
GREATER THAN EVER.
COMPONENTS WILL INSURE THE CONTINUING SUCCESS
SECONDLY, THE REHABILITATED HOTEL IS OF PARAMOUNT
CONVENTION CENTERED COMMUNITY. NOW IS THE TIME
SUBCO~!,IMITTEES WORK ON THE BUILDING PROGRAM,
~RKETING, OPERATIONS, ETC.
FIRST, THE CONVENTION CENTER ALONG WITH OTHER
OF THE HOTEL.
IMPORTANCE TO A
TO CONTINUE THE
FINANCES, LOCATION,
THE ROANOKE CITY PUBLIC SCHOOL SYSTEM MUST CONTINUE ITS
EFFORT TO BE THE BEST AND MOST PROGRESSIVE SYSTEM OF ANY URBAN
AREA IN VIRGINIA. EDUCATIONAL EXCELLENCE WILL NATURALLY
9
HIGHLIGHT A' WIDE RANGE OF PROGRAMS, EXCELLENT TEAC~tERS AND
ADMINISTRATORS, WITH STUDENT ACHIEVE~JENT SCORES SURPASSING THE
NATIONAL AVERAGE.
I AH PLEASED TO SAY THAT WE HAVE NOT GIVEN UP ON ANY OF THE
PROBLEMS, AND WE WILL CONTINUE TO WORK ON THEM UNTIL THEY ARE
SOLVED. THE MISSION OF THIS CITY IS VERY CLEAR.
IN THE EARLY PART OF
GOVERNMENT'S HEALTH AND
BLOCK GRANTS AND GIVEN
THESE PROGRAMS WERE AT
THE DECADE, LARGE NUMBERS OF THE FEDERAL
HUMAN SERVICE PROGRAMS WERE COMB[NED IN
TO THE STATES TO MANAGE. THE FUNDS IN
THE SAME TIME CUT; THE ARGUMENT WAS THAT
THE BLOCK GRANTS WOULD BE MORE EFFICIENT THAN THE INDIVIDUAL
CATEGORICAL PROGR~S. THE RESULT WAS LESS MONEY FOR BADLY-NEEDED
URBAN PROGRAMS, AND MORE DELAYS IN GETTING THE MONEY.
WITH THIS FIRST MOVE TO STATE BLOCK GRANTS, THE "NEW
FEDERALISM" OF THE 1980'S WAS LAUNCHED. THE COMPREHENSIVE
EMPLOYMENT AND TRAINING ACT -- A DIRECT FEDERAL-CITY LINK --
BECAME THE JOB TRAINING PARTNERSHIP ACT, WITH THE STATE BEING
ESTABLISHED AS ADMINISTRATOR.
WE ALL
STATE, AND
SHARING, THE
PROGRAM WERE
TOGETHER WITH
WE CLOSE OUT THIS DECADE,
KNOW WHAT CAN HE ACCOMPLISHED FOR CITIES WHEN LOCAL,
FEDERAL OFFICIALS WORK TOGETHER. GENERAL REVENUE
COMMUNITY DEVELOPMENT BLOCK GRANT, AND THE CETA
ALL MADE POSSIBLE BECAUSE CITIES AND STATES WORKED
THE WHITE HOUSE AND CONGRESS. NOW IS THE TIME, AS
TO ASSESS HONESTLY WHAT HAPPENED IN THE
FEDERAL-STATE-LOCAL ARENA, AND RETURN
BALANCED FEDERAL-STATE-LOCAL SYSTEM,
SERVED THIS NATION SO WELL FOR SO LONG.
WITH OTHER CITIES TO A
THE KIND OF SYSTEM THAT
FACING THE FUTURE
11
AT THE OPENING OF THIS ADDRESS, WE ACCEPTED THE THREE-VOLUMED
VIEW OF LIFE: THE PAST, THE PRESENT, AND THE FUTURE.
"THE THIRD OF THESE VOLUMES THREE IS HIDDEN
FROM SIGHT, GOD KEEPS THE KEY."
STRAIN AS YOU WILL, STAND ON TIPTOES WHILE REACRING AS HIGH
AS YOUR SCAFFOLDING WILL PERMIT, AND LOOK AS FAR AS YOU CAN
TRROUGH THE WINDOWS OF PHILOSOPHY AND GAZE AS FAR AS IT IS
POSSIBLE FOR HUMANKIND TO DO, THE FACT REMAINS THAT YOU CANNOT BY
SEARCHING, STANDING, OR REACHING KNOW AND UNDERSTAND WHAT LIES
BEYOND IN THE UNKNOWN. EXPERIENCE HAS TAUGHT US THAT THE FUTURE
IS HIDDEN FROM VIEW.
MY FRIENDS, YOU MUST PARDON ME IF, IN MY HASTE TO SHARE WITH
YOU THE CONVICTIONS OF [14Y SOUL AND THE BURDENS OF MY MIND, I RAVE
IMPRESSED UPON YOU THAT THESE THREE CATEGORIES OR THREE VOLUMES
-- THE PAST, THE PRESENT, AND THE FUTURE -- ARE SEPARATE AND
DISTINCT FROM EACH OTHER. THESE THREE VOLUMES ARE IN REALITY
THREE STAGES IN THE JOURNEY OF OUR CITY THROUGH TIME.
THE WROLE OF THE LIFE OF ROANOKE IS THE JOURNEY THROUGH TIME;
AND THE THREE STATIONS -- PAST, PRESENT, AND FUTURE -- ARE BRIEF
STOPS ON THE SHORELINE. TRERE IS NOT AN UNBRIDGED GULF BETWEEN
THEM. THERE IS NO CHASM WITHOUT A CONNECTING LINK. THE WATERS
OF THE PAST FLOW ON AND SPREAD OVER THE SHORES OF THE PRESENT.
12
' THE WAVES OF THE PRESENT -- IN THEIR BOUNDLESS OUTREACH --
OVERFLOW THE TABLELAND OF THE FUTURE. ~ GO FORTH IN THE CITY OF
ROANOKE BEARING THE BURDEN OF THE PRESENT AND WILL PLUNGE INTO
THE WHIRLING TIDES OF THE GREAT UNKNOWN BEING CERTAIN OF ONE
THING: GOD HOLDS THE FUTURE IN HIS HANDS.
ALWAYS, HOWEVER, AS WE FACE THE CHALLENGE OF THE FUTURE, SOME
PROBLEMS ARE MORE PRESSING THAN OTHERS. HERE IN ROANOKE, WE ARE
EXAMINING TODAY'S HIGHEST PRIORITIES: ILLEGAL USE OF DRUGS, THE
SPREAD OF AIDS, THE SHORTAGE OF AFFORDABLE HOUSING, THE NEED OF A
TRADE AND CONVENTION CENTER, THE
CONTINUING CARE OF THE HOMELESS,
THE ORDERLY REDEVELOPMENT OF THE
SERIOUS FLOODING PROBLEMS, THE
ECONOMIC AND JOB DEVELOPMENT,
HENRY STREET AREA, RESTORATION
OF JEFFERSON HIGH SCHOOL, STRENGTHENING DOWNTOWN ROANOKE WITH THE
ADDITION OF PEOPLE-CENTERED ACTIVITIES.
MEMORIAL
THROUGH THE YEARS, THE CITY OF ROANOKE HAS BEEN PRIVILEGED TO
HAVE WITHIN ITS RANKS GREAT NUMBERS OF OUTSTANDING ~EN AND WOMEN.
~_ANY OF THEM HAVE HEARD THE CALL AND HAVE GONE OVER TO THE OTHER
SIDE. PEACE BE TO THEIR HONORED DUST, AND MAY THEIR SPIRITS REST
IN SILENT REPOSE UNTIL THE DAWN OF THE DAY OF NEW REUNION WHEN
ALL OF US SHALL BE CAUGHT UP IN THE SWEET BY-AND-BY.
RECOViMENOATIONS
I RECC~iMEND THAT WE CONSIOER ALLOWING EACH CITY EMPLOYEE TO
RECEIVE HIS OR HER BIRTHDAY AS A HOLIDAY, WHERE THE CALENDAR
AND WORK EXPERIENCE WILL PERMIT. IF IT IS IMPOSSIBLE TO BE
OFF ON THE EMPLOYEE'S BIRTHDAY, THEN THE CLOSEST AGREEABLE
DATE SHOULD BE OBSERVED. THIS MATTER SHOULD GO TO THE CITY
MANAGER SO THAT HE MAY ARRANGE FOR ITS SMOOTH
IMPLEMENTATION.
I RECOMA4END THAT THE CITY OF ROANOKE WILL PRESENT, ON AN
ANNUAL BASIS, A SPECIAL AWARD TO THE CITY EMPLOYEE OF THE
YEAR, AND THAT THE EMPLOYEE OF THE YEAR WILL BE DETERMINED
BY THE CITY MANAGER AND THE APPROPRIATE C-Y)MMITTEE WORKING
WITH HIM TO DEAL WITH SUCH THINGS AS RECEIVING NOMINATIONS,
DETERMINING THE QUALIFICATIONS OF THE EMPLOYEE OF THE YEAR,
INCLUDING LENGTH OF SERVICE, QUALITY OF WORK, AND ABILITY TO
WORK WITH OTHERS, ETC.
I RECOMMEND THAT THE STAR CITY WILL BECOME THE SAFEST PLACE
TO LIVE IN VIRGINIA BY STRIVING TO HAVE VIRGINIA'S HIGHEST
HIGHWAY COMPLIANCE RATE FOR BUCKLING UP. I FURTHER
RECOIvlMEND THAT WE ACCEPT THE CHALLENGE OF THE UNITED STATES
CONFERENCE OF MAYORS, WHICH PASSED A RESOLUTION AT ITS 55TH
ANNUAL MEETING IN NASHVILLE, TENNESSEE, CALLING FOR MAYORS
TO WORK TOWARD ACHIEVING A NATIONAL SAFETY BELT USAGE RATE
OF SEVENTY PERCENT BY 1990. THE CHALLENGE IS A GREAT WAY
TO GET THE WHOLE COMMUNITY INVOLVED IN A WORTHWHILE PROJECT.
I5
I SUGGEST THAT THE NECESSARY PROGRAM OF EDUCATION WILL BE
DEVELOPED AND THAT A CO~MITTEE WILL BE APPOINTED THAT WOULD
HELP US USE THE RESOURCES AT OUR COMMAND THROUGH THE
VIRGINIA AUTG~OBILE SAFETY ALLIANCE HEADED BY MS. BARBARA S.
BOLTON AS WE STRIVE TO MEET THE CHALLENGE OF SEVENTY PERCENT
BY 1990.
I STRONGLY RECO~IEND THAT WE CONTINUE OUR EFFORTS TO
ERADICATE THE SALE. DISTRIBUTION, AND USE OF ILLEGAL DRUGS
IN THE CITY OF ROANOKE. ILLEGAL DRUGS REPRESENT A SERIOUS
THREAT TO THE ONGOING SUCCESS AND HEALTH OF OUR COMMUNITY
AND TO THE SAFETY AND WELL-BEING OF THE FAMILIES OF PERSONS
INVOLVED IN THE SALE AND USE OF DRUGS.
I RECOMMEND ,THAT WE CONTINUE TO ADDRESS THE VERY SERIOUS
HOUSING NEEDS IN ROANOKE· OUR STAFF RECOGNIZES THE
CONTINUING NEED FOR DOWNTOWN HOUSING, THE REHABILITATION,
AND PRODUCTIVE REUSE OF VACANT HOUSES, CONTINUITY OF OUR
PLANS AND PROGRAMS TO PROVIDE FOR THE HOUSING NEEDS AND JOB
TRAINING FOR THE HQ~4ELESS AND THE ONGOING PROMOTION OF
INTEREST IN OUR OLDER NEIGHBORHOODS WHICH CAN BE A WISE
INVESTMENT.
THE DONATION OF HOTEL ROANOKE TO VIRGINIA TECH, COUPLED WITH
THE UNIVERSITY'S INTENTION OF COMPLETELY REHABILITATING THE
HOTEL, MOVES US A STEP AHEAD IN OUR GOAL OF ESTABLISHING A
TRADE AND CONVENTION CENTER COMPLEX. WE KNOW THAT A LARGE
CONVENTION HOTEL IS AN ABSOLUTE NECESSITY IF THE CONVENTION
CENTER IS TO SUCCEED ON A CONTINUING BASIS. I RECOMMEND
16
THAT WE'CONTINUE THE I,t, ORK OF THE TRADE AND CONVENTION CENTER
SUBCOMMITTEES AT THIS TIME ON THE BUILDING PROGRAM,
FINANCES, LOCATION, ¥1ARKETING, AND OPERATIONS IN ORDER TO
COMPLETE THE DEVELOPMENT OF THE CONVENTION CENTER COMPLEX
AND MAKE IT AVAILABLE FOR USE AT THE EARLIEST POSSIBLE DATE.
THIS WILL ENABLE US TO MOVE FOCUS '89 FROM STUOY TO REALITY.
I RECOMMEND THE BUILDING OF AN INTERSTATE HIGHWAY LINKING
ROANOKE AND THE TRIAD (GREENSBORO, WINSTON-SALEM, AND HIGH
POINT) IN NORTH CAROLINA. SUCH A ROAD WOULD CONNECT
INTERSTATES 40, 85, AND 81 AND REPLACE A SOMEWHAT OUTMODED
U. S. 220 SOUTH IN VIRGINIA AND A TWO LANE ROAD IN NORTH
CAROLINA. INTERSTATES 40 AND 85 CONNECT IN GREENSBORO AND
IT IS MY UNDERSTANDING THAT THE STATE OF NORTH CAROLINA HAS
INCREASED ITS TAX ON GASOLINE FOR THE PURPOSE OF EXPANDING
ITS HIGHWAY CONSTRUCTION PROGRAM. A PART OF THE EXPANSION
WILL BE TO FOUR LANE 220 BETWEEN GREENSBORO AND THE VIRGINIA
STATE LINE. IF WE ARE SUCCESSFUL IN BUILDING AN INTERSTATE
BETWEEN ROANOKE AND THE TRIAD, THE ROAD WOULD BE FEDERALLY
FUNDED AND THE STATE OF NORTH CAROLINA COULD USE ITS FUNDS
FROM THE GASOLINE TAX INCREASE FOR OTHER HIGHWAY PROGRAMS.
I SUOGEST THAT A MEETING WILL BE ESTABLISHED BETWEEN THE
MAYORS AND THE CITY MANAGERS OF GREENSBORO, WINSTON-SALEM,
HIGH POINT, AND ROANOKE TO
PURSUING THIS NEW INTERSTATE
CONGRESSMEN.
DETERMINE THE FEASIBILITY OF
SYSTEM THROUGH OUR SENATORS AND
THERE IS A CRITICAL NEED FOR INDUSTRIAL PARKS IN THIS REGION
OF VIRGINIA; HOWEVER, INDUSTRIAL PARKS MUST HAVE ROADS,
17
10.
11.
UTILITIES, AND SHELL BUILDINGS. I RECOMMEND THAT, IN
ADDITION TO THE PROMOTION OF OUR OWN EXPANSION OF THE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY, THAT WE EXPRESS
A WILLINGNESS TO JOIN HANDS WITH THE REGIONAL PARTNERSHIP
AND OTHER GOVERNMENTS IN THE AREA TO JOINTLY BUILD
INDUSTRIAL SITES. THE GOVERNMENTS WOULD SHARE IN THE COST
OF BUYING AND DEVELOPING THE LAND AND THE TAX REVENUE THAT
RESULTS FROM THE BUSINESSES WHICH LOCATE IN THE PARK. THE
RESULT WILL HE JOB OPPORTUNITIES FOR THE ENTIRE REGION.
AS WE MOVE CLOSER TO THE ESTABLISHMENT OF A CONVENTION
CENTER COMPLEX, I PROPOSE THAT WE CONSIDER OPERATING A
STREET CAR TYPE VEHICLE (SOMETHING NEW AND DIFFERENT) TO
CONNECT THE TRANSPORTATION MUSEUM, HENRY STREET, HOTEL
ROANOKE, THE CONVENTION CENTER COMPLEX, CENTER IN THE
SQUARE, AND THE CITY MARKET AREA.
I PROPOSE THAT BOTH SIDES OF THE RAILROAD AT- THE PROPER
POINTS WILL BECOME LINEAR PARKS WITH FLOWERS, STREET SCENES,
BENCHES, AND WALKWAYS. TO ~lAIiE AN ANALOGY, THE RAILROAD IS
SIMILAR IN SOME WAYS TO A RIVER WINDING ITS WAY THROUGH THE
CITY. WE CANNOT TURN OUR BACKS ON THE RAILROAD. WE SHOULD
MAKE THE AREA AROUND THE RAILROAD AS ATTRACTIVE AS POSSIBLE.
I RE--END THAT DOWNTOWN ROANOKE WILL BE MADE INTO A PLACE
OF PEOPLE-CENTERED ACTIVITIES. I WOULD LIKE TO SEE MORE
EMPHASIS PLACED ON THE STREETSCAPE OF DOWNTOWN. OUR
DOWNTOWN FACILITIES MAY BE USED IN A GREATER WAY TO PROMOTE
ROANOKE AS THE FESTIVAL CITY OF VIRGINIA, AND I URGE OUR
12.
13.
14.
18
CITY ADMINISTRATION AND THE ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY TO WORK VERY CLOSELY WITH DOWNTOWN
ROANOKE, INCORPORATED, IN THE PROMOTION OF THE SAME.
AS WE CONTINUE THE DEVELOPMENT OF THE TRADE AND CONVENTION
CENTER COMPLEX, I PROPOSE THAT WE CONSIDER CONVERTING THE
OLD RAILROAD PASSENGER STATION INTO A VISITOR'S CENTER IF
THAT PROPERTY IS MADE AVAILABLE TO THE CITY IN THE FUTURE.
ROANOKE HAS GREAT POTENTIAL
FREIGHT ON THE EAST COAST.
ROANOKE REGIONAL AIRPORT
FEASIBILITY OF DEVELOPING OUR
POINT FOR FREIGHT DISTRIBUTIONS AS THEY CONTINUE
EFFORTS TO GAIN ADDITIONAL PURE JET PASSENGER SERVICE.
TO BE A MAJOR HUB FOR AIR
I PROPOSE THAT WE ASK THE
OOMMISSION TO EXPLORE THE
REGIONAL AIRPORT AS A CENTRAL
THEIR
I RECOMMEND THAT WE ASK THE CITY MANAGER TO ESTABLISH A
PROGRAM FOR ADDRESSING THE FLOODING PROBLEMS OF THE SMALLER
STREAMS, OF WHICH PETERS CREEK IS AN EXAMPLE, IN A MANNER
SIMILAR TO THAT USED IN STUDYING THE FLOODING PROBLEMS OF
THE ROANOKE RIVER.
SHOULD RESULT IN A
ALLOW THE MANAGER
FUNDING TO DEAL WITH
IN THE NEXT BUDGET.
TIMELY ACTION ON THE PART OF THE CITY
REPORT WITH RECOMMENDATIONS THAT WILL
TO INCLUDE SOME INITIAL ACTIVITY AND
THE PROBLEMS OF THE SMALLER TRIBUTARIES
THE TIME IS NOW FOR US TO ADDRESS THE
NEEDS OF OUR CITIZENS WHO LIVE ALONG THESE SMALL STHEAMS.
A PARTING WORD
19
I ROPE TO CONTINUE MY DUTIES WITR A SENSE OF HUMILITY AND
WITR APPRECIATION OF THE ATTENDANT RESPONSIBILITIES OF THE OFFICE
OF MAYOR.
I ~S LABORING ZEALOUSLY TO SHORTEN THE STATE OF THE CITY
ADDRESS THIS YEAR. AS I THOUGRT ABOUT IT, AN EXPERIENCE CAME TO
MIND CONCERNING TRE GREEN LINCOLN CONTINENTAL I USED TO DRIVE.
THE MOTOR CUT OFF ONE DAY AS I WAS ON MY WAY TO HOTEL ROANOKE TO
WELCOME A CONVENTION. THE CAR STOPPED ON CAMPBELL AVENUE BELOW
THE ROANOKE CITY HEALTH DEPARTMENT. I PARKED THE CAR AND WALKED
DOWN TO THE BUICK GARAGE AND ASKED THE OWNER'S WIFE IF I COULD
USE THE TELEPHONE TO CALL AAA.
THE LADY IN TRE AAA OFFICE SAID, "THE DISTANCE TO THE
FRIENDLY LINCOLN MERCURY GARAGE MAY BE MORE THAN TEN MILES AND
THE REGULAR AAA INSURANCE WILL NOT COVER YOU." SHE MUST HAVE
BEEN LOOKING UP MY MEMBERSRIP BECAUSE SRE QUICKLY STATED, "YOU
ARE ALRIGHT, MAYOR. YOU HAVE NOTRING TO BE CONCERNED ABOUT
BECAUSE YOU RAVE AAA PLUS.
BY TRE WAY, THE OWNER OF THE BLUE RIDGE BUICK COMPANY
VOLUNTEERED TO DRIVE ME TO HOTEL ROANOKE I~tlERE I WELCOMED TRE
CONVENTION ON TIME. AS I STEPPED OUT OF TRE OWNERS BEAUTIFUL
2O
NEW, FULLY EQUIPPED CAR, I OFFERED TO COMPENSATE HIM FOR HELPING
ME. HE REPLIED, "IT WAS A PLEASURE TO BRING YOU TO THE HOTEL."
THEN HE CONTINUED BY SAYING, "/~[AYOR, WOULDN'T YOU REALLY RATHER
HAVE A BUICK."
THINKING OF AAA PLUS REMINDED ME OF MY Clan BEATITUDE PLUS.
I KNOW YOU ARE FAMILIAR WITH THE BEATITUDES. (EXAMPLES) WELL,
MY BEATITUDE PLUS IS, "BLESSED ARE THEY WHO GIVE BRIEF
PRESENTATIONS FOR THEY SHALL RECEIVE RETURN INVITATIONS."
AS I BRING THIS ADDRESS TO A CLOSE, I MUST ADMIT THAT I HAVE
HEARD SOME STRANGE SOUNDS RECENTLY AS A FEW CITIZENS, NOT MANY,
BUT TWO OR THREE, HAVE SAID, "WHY DON'T WE MAKE OURSELVES
SATISFIED WITH THINGS AS THEY ARE? WHY DO WE BOTHER ABOUT MORE
HIGH-RISE BUILDINGS DOWNTOWN? WHY RESTORE HENRY STREET? WHY DO
WE WANT TO BUILD A TRADE AND CONVENTION CENTER? WHY DO WE WANT
TO SPEND ALL OF THAT ,V~ONEY TO KEEP THE ROANOKE RIVER AND THE
SMALLER STREAMS FROM FLOODING? WHY MUST WE ENDEAVOR TO RAISE
MILLIONS OF DOLLARS TO SAVE JEFFERSON HIGH SCHOOL?"
MY ANSWER TO ALL OF THAT IS THAT ROANOKE HAS A FUTURE.
ROANOKE NOT ONLY HAS A NOBLE HISTORY OF ITS PAST AND THE
SATISFYING ACCOMPLISHMENTS OF THE PRESENT DEPICTED BY FOUR ALL
AMERICA CITY AWARDS HANGING OVER MY SHOULDERS. I REPEAT, ROANOKE
HAS A FUTURE. I CONTEND THAT THERE IS SOMETHING DIFFERENT ABOUT
THE CITY OF ROANOKE. THIS IS NO ORDINARY PLACE. PEOPLE ARE
21
SAYING, "NOE~, TAYLOR, YOU NEED TO STOP THE PROGRESS, PUT THE CITY
IN NEUTRAL AND DRIFT FOR A WHILE." BUT I CANNOT STOP.
I HAVE CO~E TO TELL YOU THAT THERE IS GOING TO BE A COLOSSAL
CONCLUSION, A MIGHTY CLI~iAX TO THIS ADMINISTRATION. I UNDERSTAND
THAT THERE ARE THOSE WHO DO NOT KNOW AND CANNOT UNDERSTAND WHAT
GOD, WITH OUR HELP, WILL BRING TO PASS. OUR HISTORY HAS A
PURPOSE. IT IS ON ITS WAY SOMEWHERE. I KNOW THIS SOUNDS LIKE
THE ESCHATOLOGY OF THE NEW TESTAMENT. BUT I KNOW THE LORD IS OUR
ARCHITECT AND OUR CONTRACTOR AND HE HAS GUARANTEED THAT, "IF MY
PEOPLE WILL HUMBLE THEMSELVES AND PRAY, AND SEEK MY FACE, AND
TURN FROM THEIR WICKED WAYS, I WILL HEAR THEM FROM HEAVEN, AND I
WILL FORGIVE THEIR SINS AND HEAL THEIR LAND."
SOMETIMES NOW, I THINK I HEAR THE TRUMPETS PLAYING AND I SEE
THE FLAGS WAVING, THERE IS A GREAT CROWD COMING OUT TO ANOTHER
RIBBON CUTTING CEREMONY AS WE DEDICATE ANOTHER BUILDING.
I DO NOT TALK ABOUT THIS OFTEN, BUT' A LONG ~'IME AGO, ON
CENTER AVENUE IN NORTHWEST ROANOKE, I PROMISED THE LORD IF HE
WOULD OPEN THE WAY FOR ME THAT I WOULD HELP SOMEBODY. AND WHEN
MY DAY IS OVER AND MY SERVICE ON THIS COUNCIL IS COMPLETE, I WANT
~Y SUCCESSOR TO CARRY ON THE WORK AND I HOPE THE WORK I HAVE DONE
WILL SPEAK FOR ME.
FINALLY, LET ME ADMIT THAT THE WAY AHEAD MAY BE DIFFICULT.
WE MAY FACE SOME MOUNTAINS THAT ARE HARD TO CLIMB. WE MAY
ENCOUNTER SOME ARID DESERTS THAT ARE DIFFICULT TO CROSS. WE MAY
COME TO SOME SWOLLEN RIVERS THAT WE MUST SPAN.
22
HARDER YET MAY BE THE FIGHT,
RIGHT MAY OFTEN YIELD TO MIGHT,
WICKEDNESS AWHILE MAY REIGN,
SATAN'S CAUSE MAY SEEM TO GAIN.
THERE IS A GOD WHO RULES ABOVE,
WITH A HAND OF POWER AND A HEART OF LOVE,
IF WE ARE RIGHT, HE WILL FIGHT OUR BATTLE,
WE SHALL ACHIEVE THE VICTORY SOMEDAY.
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of theM ay or
August 14, 1989
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
Noel C. Taylor
Mayor
NCT: se
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 2401 t ;703) 981-2444
Office of the City Clerk
August 18, 1989
File #2?4
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a co,~unication from Council Member David
A. Bowers ,ecorr~dending that you and the Economic Development
staff contact the producers of the film "Crazy People" in order
· to discuss the possibility of a world premier event in Roanoke
upon the release of the movie, which corr~unication was before the
Council of the City of Roanoke at a regular meeting held on
Monday, August 14, 1989.
On motion, duly seconded and adopted, Council concurred in the
recommendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
Brian J. Wishneff,
Chief of Economic Development
Room 456 MunicipaIRuilding 215 Church Avenue, S.W. Ro4noke, Virgini,! ~4011 (703)g81-2541
Office of the Council
August 10, 1989
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I think that its just great that we've been able to entertain the
"Crazy People" filming crew and cast during the last several
weeks here in Roanoke. This has been a very exciting project for
our city, and apparently has generated several hundreds of
thousands of dollars of income to city hotels, businesses, shops,
etC.
Of course, anytime that you have "Hollywood" come to our City,
its going to be a great event. I think that our citizens have
followed this project with great interest and would, furthermore,
be interested in seeing a "world premier" of the movie when it is
released sometime later in the year or next year.
Accordingly, by this letter, I would ask that this suggestion be
placed on our Consent Agenda for the meeting scheduled for
Monday, August 14, 1989, and thereafter referred to our City
Manager and his Economic Development staff in order that they may
contact the producers of the movie to discuss the possibility of
a world premier event here in Roanoke when the movie is set to be
released.
I will be unable to attend the August 14, 1989 Council Meeting,
as I will be on vacation, but would nonetheless ask that you
merely place this on the Consent Agenda and refer it for report
back at a later time.
You have my best wishes for a successful meeting.
Best personal regards.
Sincerely,
Council Member
DAB: ra
DAB40 Room456 MunlcipalBullding 215 Church Avenue, SW. Roanoke, Virg~n~a24011 (703) 98t-254'1
Pending Items
Referral Date
7/10/78
2/23/87
6/20/88
8/8/88
9/12/88
1/9/89
4/17/89
from July 10, 1978,
Referred To
City Manager
Regional Cable
Television Committee
Regional Cable
Television Committee
City Manager
1989-90 Budget
City Manager
City Manager
City Manager
through July 24, 1989.
Item
Recommendation No. 11 con-
tained in the Mayor's 1978
State of the City Message.
(Development of Mill Moun-
tain - hotel.)
Request of Cox Cable Roanoke
for a renewal of their fran-
chise agreement in order to
simplify and clarify langu-
age, make certain additions
and deletions, and extend the
term.
Communication advising of Cox
Cable Roanoke's intent to
seek renewal of the Cable
Television Franchise in the
City of Roanoke.
Study
Mayor's 1988 State of the
City recommendation No. 1 -
pursue a diversified economic
development strategy invol-
ving downtown, industrial
areas, tourism and conven-
tions and review the current
City organizational structure
manpower, and money available
to market the City.
Comments of Mr. Michael
Smith, regarding the need for
a storm drainage system on
Edgelawn Avenue, N. W., to
eliminate excessive water
run-off.
Matter with regard to speed-
ing on Hemlock Road, N. W.
A communication from Mr.
Roger E. Franklin requesting
consideration of certain pro-
posals for neighborhood revi-
talization.
-1-
Pending Items
Referral Date
5/22/89
6/5/89
6/26/89
7/10/89
7/10/89
7/10/89
7/24/89
7/24/89
from July 10, 1978, through July 24, 1989.
Referred To
City Manager
Director of Finance
Item
Request of the Jefferson High
School Committee for a con-
tribution in the amount of
$3.5 million for the renova-
tion of Jefferson High
School.
City Manager
Communication from Council
Member David A. Bowers recom-
mending that William Fleming
High School be recognized for
its many scholastic achieve-
ments.
City Attorney
Request of Council Member
David A. Bowers for a legal
opinion on certain aspects of
the new contract for the
Superintendent of Schools.
City Manager
City Attorney
Petitions in support of
closing "The Club", formerly
"Club 19", in the Golden Key
Shopping Center.
City Manager
City Attorney
Chief, Community
Planning
Dr. John Kern,
Director, State
Regional Preservation
Office
Mr. Geoff Seamans,
President, Old South-
west, Inc.
A communication from Council
Member David A. Bowers with
regard to Old Southwest as a
residential area and the
reopening of Highland Park
Elementary School.
City Manager
Matter of flooding and
drainage problems in the
Peters Creek Road, N. W.
area.
Robert A. Garland
Kit B. Kiser
William F. Clark
Bids for Williamson Road
Storm Drain, Phase 2 -
Contract IB, Right Segment.
City Manager
Communication from Mr.
Daniel E. Karnes, Chairman,
Mental Health Services of the
Roanoke Valley Board of
Directors, recommending rati-
fication of certain revisions
to the Board's By-Laws.
-2-
Office of the City Clerk
August 18, 1989
File #66
Mr. Wo Robert Herbert
City Manager
Roanoke, Virginia
Dear Mro Herbert:
At the regular meeting of the Council of the City of Roanoke held
on Monday, August 14, 1989, Mr. & Mrs. B. T. Musselman and Me.
Ada Linkous addressed Council with regard to an overgrowth of
weeds, trees and grass in the East Gate section of the City.
On motion, duly seconded and adopted, the matter was referred to
you fo, investigation as expeditiously as possible.
Since.ely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. & Mrs. Bernice T. Musselman, 1608 Archbold Avenue, N.
Roanoke, Virginia 24012
Ms. Ada Linkous, 2023 Tinker Drive, N. E., Roanoke, Virginia
24012
Room 456 MunicipalOuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
August 14, 1989
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowies and Gentlemen:
We would like to address the Members of City Council on Monday,
August 14 at 7:30 p.m., concerning an overgrowth of weeds, trees
and grass in the East Gate section of the City.
Sincere
Mr. & Mrs. B. T. Musselman
Ms. Ada Linkous
:rla
Office of the City Clerk
August 18, 1989
File #57-277
Mr. W. Robert Herbert
City Manager
Roanoke~ Virginia
Dear Mr. Herbert:
I am attaching copy of a Resolution adopted by Downtown Roanoke,
Inc., requesting the City of Roanoke to continue its adherence to
the recommendation for streetscape improvements outlined and
suggested in Design '85 when making any public infrastructure
improvements or replacements in the downtown areas -- inclusive
of the sidewalk replacement project scheduled to begin on August
14, 1989. The above referenced Resolution was before the Council
of the City of Roanoke at a regular meeting held on Monday,
August 14, 1989.
On motion, duly seconded and adopted, the matter was referred
you for study, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
to
MFP:ra
pc: Mr. John W. Lamb ert~ Jr.~ President~ Downtown Roanoke~ [nc.~
410 First Street, S. W., Roanoke, Virginia 24011
Mr. Franklin D. Kimbraugh~ III~ Executive Director, Downtown
Roanoke, Inc., 410 First Street, S. W., Roanoke, Virginia
24011
P~oom 456 MunicipalSuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
August 8,1989
Ms. Mary Parker
City Clerk
City of Roanoke Room 456
215 Church Avenue SW
Roanoke, Virginia 24011
Dear Ms. Parker:
John W. Lambert, Jr., President of Downtown Roanoke, Inc.
would like to be added to the agenda for the Roanoke City
Council on Monday evening, August 14, 1989. Mr. Lambert will
be delivering a resolution from our organization encouraging
the City of Roanoke to abide by its streetscape plans for the
downtown area as developed and approved in Design 79 and
Design 85. Specifically, this request is being made in
reference to the current sidewalk replacement project set to
begin next week in nine (9) blocks of the downtown area.
Downtown Roanoke, Inc. would very much like the opportunity
for Mr. Lambert to discuss this issue with our city fathers.
Your consideration in placing Mr. Lambert on the upcoming
council agenda would be greatly appreciated. If your office
should desire any additional information, please telephone me
at the below listed address.
Ail my best,~ ~' ·
Executive Director
FDK/el
pc: John W. Lambert, Jr.
DOWNTOWN ROANOKE, INCORPORATED
410FIRSTSTREET, S.W. ROANOKE, VIRGINIA24011 · (703) 342-2028
RESOLUTION
JOHN W. LAMBERT, JR.
JObe Lambert Associates
Presiclent
BEVERLY T. FITZPATRICK, JR.
Oomimon Bankshares
Vice P~e$i~ent
F. EDWARD HARRIS
Crestar Bank
WI~RF.~, Downtown Roanoke, Incorporated exists to promote
a. positive imago f~r tho downtown ama, to enhance tho economic
viability of exisdng downtown businesses, and to attract new
investments, new jobs and new bn~nesses to the heart of our
city;, and
WI~REAS, thc mission and success of Downtown Roanoke,
Incorporated is ~y affected by thc quality, the design, and
the consistency of all public improvements within the central
business district; and
WHEREAS, Design 83 called for the expansion and continuation
of the strectscape improvements approved and initiated under
Design 79 as part of thc City's ongoing capital improvement
WII~REAS, the City of Roanoke is embarking on a substantial
downtown sidewalk replacement project this w~ek., for thc
purpose of enhancing the public safety.
NOW, TFfl~REFORE BE 1T RESOLED by the Board of
Directors of Downwwn Roanoke, Incorporated that:
The City of Roanoke is hereby requested to continue its adhe-
rence to thc recommendation for strcetscape improvements out-
lined and suggested in Design 85 when m~klng any public infra-
sU'ucture improvements or replacements in thc downtown area -
inclusive of the sidewalk replacement project set to begin this
week (August 14, 1989).
DOWNTOWN ROANOKE, iNCORPORATED
410 FIRST STREET, S. W. o ROANOKE, VIRGINIA 24011 · (703) 342-2028
Office of tl~e City C~erk
August 15, 1959
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~r. Schlanger:
I am attaching copy of Ordinance No. 29708-81480
reordaining certain sections of the 1989-90
Appropriations, p,oviding for the app,opriation of
for the 1989-90 Elementa,y Magnet School Program.
29708-81489 was adopted by the Council of the City
a regular meeting held on Monday, August 14, 1989.
amending and
Grant Fund
$1,729,330.00
Ordinance No.
of Roanoke at
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, J,., Chairman, Roanoke City School
Board, P. O. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Cle,k of the Board, P. O. Box 13105, Roanoke, Virginia
24031
Room 456 MunicipaIBuildin9 215 Church Avenue,$.W. Roanoke, Virgini4 24~11 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1989.
No. 29708-81489.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily o~eration of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections o£ the 1989-90 Grant Fund
Appropriations, be, and the same are hereby, amended and_
reordained to read as follows, in part:
Appropriations
Education
1989-90 Elementary Magnet School
(1-26) ............
Revenue
Education
1989-90 Elementary Magnet School (27) ..............
1) Elem. Teachers
2) Coordinators
3) Soc. Security
4) State
Ret(ferment
5) HealtHTns.
6) State Group
Life Ins.
7) Instr. Travel
8) Other Prof.
Salaries
9) Clerical
10) Soc. Security
11) State
Retirement
12) Health Ins.
$17,067,999
1,729,330
$17,067,999
1,729,330
(035-060-6950-6007-0121) $ 405,353
(035-060-6950-6007-0124) 47,388
(035-060-6950-6007-0201) 34,002
(035-060-6950-6007-0202) 70,264
(035-060-6950-6007-0204) 11,655
(035-060-6950-6007-0205)
(035-060-6950-6007-0551)
4,573
1,000
(035-060-6950-6307-0138) 99,958
(035-060-6950-6307-0151) 22,500
(035-060-6950-6307-0201) 9,197
(035-060-6950-6307-0202) 19,005
(035-060-6950-6307-0204) 3,780
13) State Group
Life Ins.
14) Indirect Costs
15) Printing
16) Advertising
17) Admin. Travel
18) Conference
Travel
19) Eval. Services
20) Inservice and
Curriculum
Development
21) Ofc. Supplies
22) Textbooks
23) Instructional
Supplies
24) Equipment
25) Contracted
Maintenance
26) Insurance
27) Federal Grant
Receipts
(035-060-6950-6307-0205)
(035-060-6950-6307-0212)
(035-060-6950-6307-0351)
(035-060-6950-6307-0361)
(035-060-6950-6307-0551)
(035-060-6950-6307-0554)
(035-060-6950-6307-0584)
(035-060-6950-6307-0587)
(035-060-6950-6307-0601)
(035-060-6950-6307-0613)
(035-060-6950-6307-0614)
(035-069-6950-6307-0822)
(035-060-6950-6683-0331)
(035-060-6950-6683-0538)
(035-060-6950-1102)
1,237
30,575
40,790
42,854
4,000
15,000
32,300
51,000
3,500
50,466
78,033
643,400
5,500
2,000
1,729,330
BE IT FURTHER ORDAINED that, an emergencF existing,
Ordinance shall be in effect from its passage.
k~-~'~ST:
this
City Clerk.
DI~PARTM[NT OF FINANC~ ~FL- · :
' Cl'rY OF'ROANOK[,VA. ~ T~;' =': :
August 14, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request For the Appropriation of Grant
Funds
I have reviewed the attached request to appropriate
grant funding for the School Board. The 1989-90 Elementary
Magnet School program is 100% federally funded in the amount of
$1,729,330.
I reco~nend that you concur with this request of the
School Board.
JMS/kp
Attachment
1 James M. Turner, Jr.. Chairman
Sallye T. Coleman, Vice Chairman
Guy LU. 8¥rd, Jr.
Roanoke
City School Board
P.O Box 1:310S. Floanoke. Virginia ~4031 ·
Marilyn C Curtis
Thomas L Orr
Velma 8. Self
70~-981 -~81
August 7, 1989
LUilllam LUhite, S~.
Frank P. To:a, Superlnl:endent
Richard L. Helle¥, Clerk of I:he IBoard
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board respectfully requests City Council to appropriate
$1,729,330 for the 1989-90 Elementary Magnet School program. The funds
will provide for an elementary program in high technology at Highland Park
Elementary School and an extension of the elementary performing arts magnet
at Westside Elementary School. The request also includes federal funds for
planning the implementation of a magnet school program in 1990-91 at
Northwest Elementary School. The School Board expects to receive an
additional $1.7 million in federal funds to continue the grant for 1990-91.
The objective of the grant is to reduce racial isolation in elementary
schools and improve student performance. Approximately 1,500 elementary
students will receive instructional services under the terms of the grant.
The program is 100% funded with federal funds and the grant will release
$78,320 in local funds. These funds will be used for magnet school
transportation ($42,500) and capital improvements to Northwest Elementary
School [$35,820).
The School Board appreciates the approval of this request.
Sincerely,
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
r. Wilburn C. Dibling
VMr. Joel M. Schlanger (with accounting details)
Excellence in Education
ROANOKE CITY SCHOOL BOARB
Roanoke, Virginia
APPROPRIATION RI~QUEST
Wagner School 1989-90
6950'
035-060-6950-6007-0121
035-060-6950-6007-0124
035-060-6950-6007-0201
035-060-6950-6007-0202
035-060-6950-6007-0204
035-060-6950-6007-0205
035-060-6950-6007-0551
035-060-6950-6307-0138
035-060-6950-6307-0151
035-060-6950-6307-0201
035-060-6950-6307-0202
035-060-6950-6307-0204
035=060~6950-6307-0205
035-060-6950-6307-0212
035-060-6950-6307-0351
035-060-6950-6307-0361
035-060-6950-6307-0551
035-060-6950-6307-0554
035-060-6950-6307-0584
035-060-6950-6307-0587
035-060-6950-6307-0601
035-060-6950-6307-0613
035-060-6950-6307-0614
035-060-6950-6307-0822
035-060-6950-6683-0331
035-060-6950-6683-0538
Appropriation Unit ZSC
035-060-6950-1102
Eleaentary Teachers
Coordinators
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Instructional Travel
405,353.00
47,388.00
34,002.00
70,264.00
11,655.00
4,573.00
1,000.00
Other Professional Salaries
Clerical
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Indirect Costs
Printing
Advertising
Administrative Travel
Conference Travel
Evaluation Services
Inservice and Curriculum Development
Office Supplies
Textbooks
Instructional Supplies
Equipment
99,958.00
22,500.00
9,197.00
19,005.00
3,780.00
1,237.00
30,575.00
40,790.00
42,854.00
4,000.00
15,000.00
32,300.00
51,000.00
3,500.00
50,466.00
78,033.00
643,400,00
Contracted Maintenance
Insurance
5,500.00
2,000.00
Federal Grant Receipts
$ 1,729~330.00
$ 1~729~330.00
The Magnet Schools program for 1989-90 will provide for the operation of the
Highland Park Center for Learning and the Yestside Performing Arts School.
The program is one hundred percent reimbursed by federal funds and will end
June 30, 1990.
July 31, 1989
Office of the City Clerk
August 18, 1989
File #236-472-188
Mr. Wo Robert Herbert
City Manager
Roanoke, Virginia
Oear Mr. Herbert:
I am attaching copy of Resolution No. 29711-81489 authorizing
acceptance of a Hazardous Materials Regional Response Team Grant
made to the City by the Virginia Department of Emergency
Services, and further authorizing the acceptance, execution and
filing of all appropriate documents to obtain such g,ant.
Resolution No. 29711-81489 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 14, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. ~Varren E. T'ent, Manager, Emergency Services
Mr. Rawleigh W. Quarleso Fire Chief
and
Room as6 Municipal Building 215 Church Avenue, $. W. Roanoke, Vi~rgini4 24011 (70:1) g81-2S41
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1989.
No. 29711-81489.
A RESOLUTION authorizing the acceptance of a Hazardous
Materials Regional Response Team Grant made to the City of
Roanoke by the Virginia Department of Emergency Services and
authorizing the acceptance, execution and filing of all
appropriate documents to obtain such grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Hazardous
Materials Hegional Response Team Grant in the total amount of
$19,830 from the Virginia Department of Emergency Services for
the purchase of specialized equipment.
2. W. Robert Herbert, City Manager, or his successor in
office is hereby authorized to accept, execute and file on behalf
of the City of Roanoke any and all appropriate documents required
to obtain such grant.
3. The City Manager is further directed to furnish such
additional information as may be required in connection with the
City's acceptance of the aforegoing grant or with such project.
ATTEST:
City Clerk.
Office of the City Clerk
August 18, 1989
File #60-236-472-188
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29710-81489 amending and
reordaining certain sections of the 1989-90 Grant Fund
Appropriations, providing for the approp,iation of $19,$30.00 in
connection with acceptance of a Hazardous Materials Regional
Response Team Grant from the Virginia Department of Emergency
Services to be used for the purpose of purchasing specialized
equipment. Ordinance No. 29710-81489 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
August 14, 1989.
Mary F. Parke,, CMC
City Clerk
MFP:ra
EnCo
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Warren E. Trent, .Manager, Emergency Services
Mr. Rawleigh W. @uarles, Fire Chief
Room456 MunicipalSuilding 21SChurch Avenu~,S.W. Roanoke, Virginia 24011 (703)081-2541
IN THE COUNCIL OF TH~. CITY OF ROANOKe.,
VIRGINIA
The 14th day of August. 1989.
No. 29710-81489.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
Roanoke
Appropriations,
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1989-90 Grant Fund
be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Public Safety
Hazardous Materials Response Team (1) ..............
518,582
105,365
Revenue
Public Safety
Hazardous Materials Response Team
(2) ..............
1) Other Equipment (035-050-3220-9015) $19,830
2) State Revenue {035-035-1234-7067) 19,830
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
518,582
105,365
existing, this
A'rz'=ST:
City Clerk.
Roanoke, Virginia
August 14, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Subject:
Department of Emergency Services
Hazardous Materials Regional Response Team
Grant
Dear Members of Council:
I. BACKGROUND
ae
June 6, 1988, the Office of Emergency Services
submitted a report to City Council recommending
that the City enter into an agreement with
the Virginia Department of Emergency Services
for the City to provide, along with Roanoke
County and the City of Salem, a Level III
Regional Response Team.
city Council concurred with recommendation
and authorized City Manager to enter an agree-
ment to participate in a Level III Regional
Response Team.
July 1, 1988, the City Manager and the State
Coordinator of Emergency Services entered into
this Agreement which is effective until
June 30, 1991, unless terminated upon thirty (30)
days notice by either party.
According to the executed A~reement, the City of
Roanoke, as well as all localities who participate
in a regional response team will receive
"pass-through funding" for three years (1987/88,
1988/89 and 1989/90) to assist with the purchase
of equipment to be used by the Regional Hazardous
Materials Response Team.
Pass-throu~h fundin~ totallin~ $85,835.00 has been
received by the City of Roanoke for FY 1987-88 and
1988-89 and deposited in Grant Fund revenue
account R035-035-1234-7067.
II. CURRENT SITUATION
A. Additional funds totallin~ $19,830.00 for this
grant have been received as follows:
Page 2
Be
Ce
De
July 14, 1989, in the amount of $16,665.00
for fiscal year 1989/90 (third year
pass-through funds); and,
2e
July 27, 1989, in the amount of $3,165.00
for supplemental pass-through funding for
fiscal year 1988/89.
Additional FY 1989-90 supplemental funds in the
amount of approximately $3,000 will be received
prior to June 30, 1990.
Fiscal Year 1989-90 is the last year of initial
funding. Beginning with the FY 1990-91 budget,
funding received will be for maintenance of
program and is estimated at $10,000 annually.
The City of Roanoke, Roanoke County and the City
of Salem will coordinate purchase of equipment for
the Hazardous Materials Regional Response Team
in order to avoid duplication of expensive equip-
ment and allow for compatibility of equipment
purchased.
III. ISSUES
A. Funding
B. Equipment
IV. ALTERNATIVES
City Council accept additional Hazardous Materials
Regional Response Team Grant funds in the amount
of $19,830.00 for the purpose of purchasing
specialized equipment for the Hazardous Materials
Regional Response Team.
Funding in the amount of $19,830.00 will
be utilized to maintain a Level III Hazardous
Materials Response Team in the City of
Roanoke and participate in the Regional
Response Team.
Se
Equipment - Necessary specialized equipment
needed by the Hazardous Materials Team will
be purchased.
City Council do not accept the additional funding
in the amount of $19,830.00 for Hazardous
Material~ Regional Response Team Grant to purchase
specialized equipment for the Hazardous Materials
Regional Response Team.
Page 3
Fundin~ in the amount of $19,830.00 will be
returned to the Treasurer, State Department
of Emergency Services and request that
future funding not be sent.
Equipment - Necessary equipment will not be
purchased for response to Level III hazardous
materials incidents.
V. RECOMMENDATION
City Council approve "Alternative A" and accept
the Hazardous Materials Regional Response Team
Grant in the amount of $19,830.00.
City Council appropriate $19,830.00 to account
035-050-3220-9015 which was previously established
in the Grant Fund by the Director of Finance for
this funding and increase the revenue estimate for
this grant by $19,830.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/WBR/tfk
pc:
Director of Finance
City Attorney
Director, Administration and Public Safety
Manager of Emergency Services
Fire Chief
D/B:HAZl/PASSTHRU.HAZ
Office of the City Clerk
August 18, 1989
File #468B
Mr. Wo Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No.
cution of a contract with Mattern &
to provide engineering services for
.Cove Filter Plant and related work,
the sum of $175,000.00.
the Council of the City
Monday, August 14, 1989.
29713-81489 authorizing e~e-
Craig, Consulting Engineers,
the expansion of the Carvins
said contract no't to exceed
Ordinance No. 29713-81489 was adopted by
of Roanoke at a regula, meeting held on
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
En c.
pc: Mattern & Craig, Consulting Engineers,
S. W., Roanoke, Virginia 24011
Mr.
Mr.
Mr.
Ms.
701 First Street,
Joel M. Sehlanger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
M. Craig Sluss, Manager, Water Production
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Dolores C. Daniels, Citizens~ Request for Service
Room 456 Municipal BuildineJ 215 Church Avenue, $, w. Roanoke, Vi;ginia 24011 (703) g81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1989.
No. 29713-81489.
VIRGINIA,
AN ORDINANCE authorizing the execution of a contract with
Matteru & Craig, Consulting Engineers, to provide engineering ser-
vices for the expauison of the Carvins Cove Filter Plant and
related work; and providing for au emergency.
exceed
3.
by the City Attorney.
4. In order to provide
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City,._
to execute and attest, respectively, an agreement with ~attern &
Craig, Consulting Engineers, for the provision by such firm of
engineering services for the expanison of the Carvins Cove Filter
Plant and related work, as more particularly set forth in the
August 14, 1989, report of the. City ~anager to this Council.
2. The contract authorized by this ordinance shall not
the sum of $175,000.00.
The form of the contract with such firm shall be approved
for the usual daily operation of the
municipal ~v-rnment, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City C~erk
August 18, 1989
File #60-468B
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29712-81489 amending and
reordaining certain sections of the 1989-90 Water Fund
Appropriations, providing for the transfer of $19~,000.00 from
Retained Earnings Unrestricted to Expansion of Carvins Cove
Filter Plant, in connection with award of a contract to Mattern &
Craig, Consulting Engineers, to provide engineering services for
the expansion of the Carvins Cove Filter Plant and related work.
Ordinance No. 29712-81489 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 14, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno o
pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Slues, Manager, Water Production
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Dolores C. Daniels, Citizens~ Request for Service
Room 456 Municipal Building 215 Church Avenue, $. W. Roenoke, Virgini~ 24011 (703) g8t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of Aupust, 1989.
No. 29712-81489.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Water Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
Roanoke
Appropriations,
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1989-90 Water Fund
be, and the same are hereby, amended an~
reordained to read as follows, in part:
Appropriations
Capital Outlay From Revenue
Expansion of Carvins Cove Filter Plant (1) ........
$ 1,135,786
195,000
Retained Earnings
Retained Earnings - Unrestricted (2) .............. $15,493,705
1) Appropriations From
General Revenue
2) Retained Earnings -
Unrestricted
(002-056-2178-9036) $ 195,000
(002-3336) (195,000)
B~ ET FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
City Clerk.
~CIT f Roanoke, Virginia
August 14, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Award Engineering Services Contract
Expansion of Carvins Cove Filter Plant
and Related Work for
Roanoke Water Department
Roanoke, Virginia
I. Back~round:
Public Notice of Request for Proposal for engineering ser-
vices for Expansion of Carvins Cove Filter Plant was placed
in the local newspaper on April 9, 1989.
B. Five (5) en~ineering firms responded to the request for ser-
vice, they were:
1. Clean Water Engineers, Inc.
2. Olver, Inc.
3. Finkbeiner, Pettis & Stroud, Ltd., of Greensboro, NC
4. Hayes, Seay, Mattern & Mattern, Inc.
5. Mattern & Craig, in consultation with
Alvord, Burdick & Howson, Chicago, IL
Interviews with all firms were conducted on May 31, 1989.
Followin8 the interviews and discussion with the selection
committee, the firm of Mattern & Craig, in consultation with
Alvord, Burdfck and Howson, was selected as the best
qualified engineering firm to perform the design study for
Expansion of Carvins Cove Filter Plant and Related Work.
Negotiations were then held with Mattern & Craig and Alvord,
Burdick and Howson for a satisfactory and advantageous
contract.
D. Project is required for the following reasons:
Virginia State Department of Health Waterworks
Regulations requires expansion of waterworks plants
and/or sources when average water demand during any
ninety day period equals 80% of capacity. The Water
Department reached 79% of treatment capacity for the
period June 3 - August 31, 1988.
State re~ulations require that when a waterworks plant
is expanded, the entire plant must be upgraded to meet
the regulations for the current design criteria.
Page 2
II.
Congress passed the 1986 amendments to the 1974
President's Safe Drinking Water Act (SDWA). These
amendments require the Environmental Protection Agency
(EPA) to establish 83 additional contaminent levels or
treatment techniques with an additional 25 each three
years thereafter. Water systems with existing or
planned facilities must take timely action to ensure
that they have facilities capable of producing drinking
water meeting the new standards as they become effective
per congressional/EPA mandated time schedule.
Carvtns Cove Filter Plant has a treatment capacity of 18
million gallons per day (MGD). The reservoir, with the
tunnels, has a safe yield source capacity of 20 MGD
which will support a peak day demand of 28 MGD. A 10
MGD expansion of the treatment plant is required to make
full use of our existing source capacity.
E. Brief description of the consultant's basic services is as
follows:
1. Study for an upgrade of the intake structure st Carvins
Cove Dam.
2. Study of the low lift pump station to increase its
capacity from 21 to 28 MGD.
Study of Carvtns Cove Filter Plant and related opera-
tions to expand its capacity by 10 MGD (from 18 to 28
MGD).
Study of the gravity portion of the Roanoke City Water
Distribution System to handle the added plant capacity
and solve existing major transmission line problems (use
the KYPIPE computer program that is compatible with the
City Engineer's computer and Autocad).
Study of the updating of the treatment and distribution
to meet existing criteria and regulations and the
updating study to meet near term new criteria of treat-
ment, distribution and operation.
Issues:
A. Qualification of firm.
B. Timing of award.
Page 3
C. Reasonableness of fee.
D. Availability of funds.
III. Alternatives:
Award an engineering services contract to Mattern & Craig,
Consulting Engineers of Roanoke, Virginia for Expansion Study
of Carvins Cove and Related Work as outlined in the proposed
Contract Agreement for the sum of $175,000.00. Engineering
studies to be accomplished in a five month time period, not
including review periods and delays necessary for pilot
testing and similar testing delays. An additional
appropriation of $20~000.00 (for a total amount of
$195~000.00) is suggested for contingencies and reimbursable
expenses.
qualification of firm was established at the time of the
interview process. In addition, Mattern & Craig has
employed Alvord, B~rdick and Howson as their consultant.
Alvord, Burdlck and Howson were the original designers
of Carvins Cove Filter Plant and distribution system.
Timin~ of the award is such that the City of Roanoke can
meet the new Drinking Water Regulations as required by
EPA in a timely manner.
Reasonableness of fee was arrived at by the City's
outline of services required for this project and the
Consulting Engineer's breakdown of the time required
accomplish the required studies.
4. Availability of funding is within the Water Department's
prior years' Retained Earnings Account.
B. Do not award a contract at this time.
1. Qualification of firm will still need to be established
prior to award of any engineering services contract.
Timin~ of award and completion of study would be
delayed. The study would still need to be made to
determine what has to be done to comply with the new
Drinking Water Regulations as required by EPA.
Reasonableness of fee for this type of service will have
to be established with any engineering firm selected in
the future, even this engineering firm.
4. Availability of funding would remain unobligated at this
time.
Page 4
WHR/LBC/mm
IV. Recommendation:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to execute an engineering services
contract, in a form acceptable to the City Attorney, with
Mattern & Craig, Consulting Engineers, Roanoke, Virginia for
the Expansion of Carvtns Cove Filter Plant and Related Work
as required by the new Drinking Water Regulations as admi-
nistered by EPA; as required by the Virginia State Health
Department and related work for the Water Department as
follows:
Fees for Study
Contingency and Reimbursable Expenses
$175,000.00
20~000.00
TOTAL PROJECT COST
$195,000.00
Project contingency and reimbursable expenses account would
be administratively approved.
C. Appropriate $195}000.00 from prior years' Retained Earnings
to an account to be established by the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
Citizens' Request for Service
City Engineer
Manager, Water Department
Construction Cost Technician
Office of the City Clerk
August 18, 1989
File #237
Mr. W. Robert Herbert
City ,~anager
Roanoke, Virginia
Dear ~r. Herbert:
I am attaching copy of Ordinance No. 29715-81489 authorizing exe-
cution of Change Order No. I and Change Order No. 2 to the
contract with T. P. Parker and Son to provide surveying services
in connection with the Roanoke River Flootl Reduction Project, in
the amount of $8,493.~11 and $79,686.00, respectively. Ordinance
No. 29715-81489 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, August 14, 1989.
Sincerely,
Mary Fo Parker, CMC
City Clerk
MFP:ra
Enc.
pc:
T. P. Parker & Son, 816 Boulevard, Salem, Virginia 24153
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Room456 MunicipaIBuilding 215Church Avenue, S.W. Roanoke, Virglnia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1989.
No. 29715-81489.
AN ORDINANCE authorizing the execution of Change Order No. 1 and
Change Order No. 2 to the contract with T. P. Parker and Son to pro-
vide surveying services in connection with the Roanoke River Flood
Reduction Project; and providing for an e~ergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City ~/anager and the City
Clerk are hereby authorized, for and on behalf of the City, to execute
and attest, respectively, Change Order No. 1 and Change Order No. 2 to
the contract with T. P. Parker and Son for the provision by such
of surveying services in connection with the Roanoke River Flood
Reduction Project, as more particularly set forth in the August 14,
1989, report of the City Manager to this Council.
2. Change Order No. i authorized by this ordinance for addi-
tional work related to correcting the project base line and forty
three (43) additional parcels, shall be in the amount of $8,493.41,
and Change Order No. 2 authorized by this ordinance for plat work and
utility relocation shall be in an amount not to exceed $79,686.00.
3. The form of the Change Orders with such firm shall be
approved by the City Attorney.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
August 18, 1989
File #80-237
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29714-81489 amending and
reordaining certain sections of the 1989-90 Capital Fund
App,opriationso providing for the transfer of $79,686.00o in con-
. nection with authorization of Change Order No. 1 and No. 2 to the
contract with T. P. Pa,kev and Son to provide surveying services
for the Roanoke River Flood Reduction Project. Ordinance No.
29714-81489 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, August 14, 1989.
Sincere lyo ~l~J~
Mary F. Parker° CMC
City Clerk
MFP:ra
Enco
pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah Eo Fitton, Construction Cost Technician
Room456 MunicipaIBuilding 215 Church Avenue, S.W. Roanoke, Virginia 2~011 (703)g81-2541
of
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1989.
No. 29714-81489.
AN ORDINANCE to amend and reordain certain sections
the 1989-90 Capital Fund Appropriations, and providing for
emergency.
WHEREAS, for
Government of the City of Roanoke, an emergency is declared
exist.
THEREFORE, BE IT ORDAINED by the Council of the City
the usual daily operation of the Municipal
to
Roanoke that certain sections of the 1989-90 Capital
Appropriations, be, and the same are hereby, amended
reordained to read as follows, in part:
of
Fund
Appropriations
Other Infrastructure
Roanoke River Flood Reduction (1) ..................
Surveying Roanoke River Flood Reduction (2) ........
1) Appropriations from
General Revenue
2) Appropriations from
General Revenue
(008-056-9617-9003)
(008-056-9618-9003)
$(79,686)
79,686
$ 611,872
120,314
229,686
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
A'~'~'~ST:
this
city Clerk.
~, ~T,~, Roanoke, Virginia
[~
August 14, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Roanoke River Flood Reduction Project,
Survey by T. P. Parker and Son
Change Order No. 1 & No. 2
I. Background:
A. April~ 1989 Referendum and Anticipated November~ 1989 Projec~
Bid necessitated the need for surveys and appraisals.
Bo
~ity Council awarded a unit price contract to T. P. Parker
and Son for $144~020.00 with an additional contingency of
$5~980.00 on October 24, 1988 for a total appropriation of
$150,000.00.
Survey services as required in the Scope of Work were to
include a baseline survey with ties to an original baseline
for the Corps of Engineers and easement surveys. Due to the
uncertainty of the April, 1989 Referendum, individual plats
and utility locations were not required in the original
contract.
D. Utility relocations for the flood reduction project are the
sole responsibility of the local sponsor.
II. Current Situation:
ao
T. P. Parker and Son and City Staff were able to reduce the
original work required by using portions of a baseline pre-
viously surveyed for the Corps of Engineers (C.O.E.). In
addition, subsequent uae of the Corps' mapping based on the
previous baseline saved office computation and drafting time.
Bo
Baseline survey for C.O.E. was found to have several serious
flaws. In order to maintain cost savings through reduced
office work and the overall project deadline, City Staff
authorized T. P. Parker and Son to correct several elements
of the original C.O.E. baseline.
194 parcels were originally identified from City tax maps and
included in the scope of work. 237 parcels were actually
surveyed. Total expenditures to'date are $138~688.87,
leaving a balance available of $11~311.13.
Page 2
Do
Chan~e Order No. 1 for additional work related to correcting
the Corps' baseline and 43 additional parcels ($8,493.41)
needs to be approved to complete the original project scope.
Approval of the April, 1989 Referendum and publication of the
General Design Memorandum (G.D.M.) on June 29, 1989 have
created the need for Change Order Ne. 2 to produce final sur-
vey plats and to plot the location of existing utilities to
be relocated. City staff has negotiated a revised scope of
work with T. P. Parker and Son with a unit price not to
exceed $79~686.00, being $17~000.00 for plats and ~62,686.00
for utility location.
Bid date for this project has been revised to July 1990 or
July 1991 pending Congressional approval of "New Start" funds
and re-authorization.
III. Issues in order of importance:
A. Cost
B. Fundin8
C. Timin~
IV. Alternatives are:
Authorize the City Manager to revise the contract (Change
Order No. 2) with T. P. Parker and Son to provide plats and
utility locations in the amount of $79~686.00 and authorize
payment to T. P. Parker and Son for Change Order No. 1
outlined in II-D for $8,493.41.
1. Cost is reasonable based on unit prices outlined in the
original contract with T. P. Parker and Son.
Fundin8 is available for Change Order No. 1 (~8~493.41)
in the Surveying-Roanoke River Flood Reduction Project
Account No. 008-056-9618-9003 and the $79~686.00 is
available to be transferred from Capital Fund, Account
No. 008-056-9617-9003.
3. Timin~ for a July 1990 bid date is becoming extremely
critical and is predicated upon receipt of the plats.
Do not authorize the City Manager to revise the contract
(Change Order No. 2) with T. P. Parker and son to provide
plats and utility locations in the amount of $79~686.00 and
do not authorize payment to T. P. Parker and Son for Change
Order No. 1 as outlined in II-D for $8,493.41.
Page 3
WRH/JAP/mm
CC:
1. Cost is reasonable based on unit prices outlined in the
original contract with T. P. Parker and Son.
2. Fundin~ will remain in accounts 008-056-9618-9003 and
008-056-9617-9003.
3. Timln~ for a July 1990 bid date would be jeopardized.
Recommendation is that City Council approve Alternative "A" which
will:
Authorize the City Manager to revise the current scope of
work with T. P. Parker & Son (Change Order No. 2) to include
plats and utility location.
Authorize the City Manager to execute Change Order No. 1
in the amount of $8,493.41 to T. P. Parker & Son for addi-
tional survey services related to correcting the Corps' base-
line and for an additional 43 easement parcels.
C. Authorize payment to T. P. Parker & Son for $8,493.41 from
the existing account number 008-056-9618-9055, Surveying -
Roanoke River Flood Reduction Project.
Transfer $79,686.00 from Capital Fund Account No.
008-056-9617-9003 to Account No. 008-056-9618-9003, Surveying
- Roanoke River Flood Reduction Project.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Construction Cost Technician
Office of the City C~erk
August 18, lgsg
File #304
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29716-81489 authorizing
execution of a non-secure residential care contract with the City
of Salem and the County of Roanoke for the provision of residen-
tial care and services to boys and girls from the three jurisdic-
tions, the boys to be the responsibility of the City, and the
girls to be the responsibility of the County, as more fully set
forth in a report of the City Manager under date of August 14,
1989. Resolution No. 29716-81489 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
14, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
~nco
pc: Mr.
MS.
II,
Jack E. Trent, Manager, Youth Haven I
Beverly T. Waldo, Group Home Program Manager, Youth Haven
5929 Cove Road, No Wo, Roanoke, Virginia 24019
James D. Ritchie, Director of Human Resources
Barry L. Key, Manager, Management and Budget
Room 456 MunicipalSuilding 215 Church Avenue, S.W. Roanoke, Virginia 24Oll (703)g!11-2541
Office of the City Clerk
August 18, 1959
File #304
Mr. Randolph M. Smith
City Manager, City of Salem
P. O. go~ 869
Salem, Virginia 24153
Dear Mr. Smith:
I am enclosing copy of Resolution No. 29718-81489 authorizing
execution of a non-secure ,esidential care contract with the City
of Salem and the County of Roanoke for the provision of residen-
tial care and services to boys and girls from the th,er jurisdic-
tions, the boys to be the responsibility of the City, and the
girls to be the responsibility of the County, as more fully set
forth in a report of the City Manager unde, date of August 14,
1989. Resolution No. 29718-81489 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
14, 1989.
Since,ely, 21~L.~4-~.~
a y rker, CMC
City Clerk
MFP:ra
Eno.
Room 456 Municipal Building 215 Church Avenue, $. W. Roanoke, Virginia 2401 $ (703) g81-2S41
Office of the City Clerk
August 18, 1989
File #304
Mr. Elmer C. Hodge
Roanoke County Administrator
Po Co Box 29800
Roanoke, Vi,ginia 24018-0798
Dear Mr. Hodge:
I am enclosing copy of Resolution No. 29716-81489 authorizing
execution of a non-secure ,esidential care contract with the City
of Salem and the County of Roanoke for the provision of residen-
tial care and se,vices to boys and girls from the three jurisdic-
tions, the boys to be the responsibility of the City, and the
girls to be the responsibility of the County, as more fully set
forth in a report of the City Manager under date of August 14,
1989. Resolution No. 29716-81489 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
14, 1989.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
Room 456 MunicipaIBuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2S41
IN THE COUNCIL OF TRE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1989.
No. Z9716-81489.
A RESOLUTION authorizing the execution of a non-secure resi-
dential care contract with the City of Salem and the County of
Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager and the City Clerk are
authorized to execute and to seal and attest, respectively, a
non-secure residential care contract with the City of Salem and
the County of Roanoke for the provision of residential care and
services to boys and girls from the three Jurisdictions, the boys
to be the responsibility of the City, and the girls to be the
responsibility of the County, all as described and set forth in
the report of the City Manager dated August 14, 1989; the form of
such contract to be approved by the City Attorney.
ATTEST:
City Clerk.
August 14, 1989
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: NON-SECURE RESIDENTIAL CARE CONTRACT -- ROANOKE CITY'S YOUTH
HAVEN I AND ROANOKE COUNTY'S YOUTH HAVEN II
I. BACKGROUND
AD
Youth Haven I is a department of the City of Roanoke under
the supervision of the Directorate of Human Resources.
Youth Haven II is a department of the County of Roanoke
under the supervision of the Assistant County Administrator
for Human Services.
Youth Haven I provides residential care for male juveniles,
with a capacity of twelve, while Youth Haven II provides the
same service for female juveniles.
The City of Roanoke and the County of Roanoke are reimbursed
for ongoing operational expenses of the departments by Block
Grants from the State Department of Corrections.
Code of Virginia, Section 16.1-310 et seq., provides for the
cooperative placement of children in such residential care
programs and the collection of a per diem fee based on
reasonable local costs of maintaining a child in the
program.
II. CURRENT SITUATION
A. Agreements must be negotiated with localities desiring to
use the services of the facilities.
City and County officials have negotiated a new contract for
the two facilities to provide services.
C. Placements and services to other contracted jurisdictions
shall be on an available bed basis giving first priority for
placement of children to the jurisdiction operating the
group home program. {See Copy of Non-Secure Residential
Care Contract -- Attached)
III. ISSUES
A. Budget.
IV.
B. Utilization Rate.
C. Equal Services.
ALTERNATIVES
A. The new Non-Secure
Residential
Care Contract be authorized
and made effective on July 1~ 1989~
adjustment each fiscal year thereafter
provisions of the contract.
and subject to
according to the
1. Budget.
a)
Expenditure: The City presently average five
girls at Youth Haven II per month. The City will
pay $34.55 per girl at Youth Haven II, or
$5,182.50 monthly. Most of this would be paid
from the existing Social Services budget.
b)
Revenues: Roanoke County currently averages three
boys at Youth Haven I per month. The County will
pay $30.92 per boy at Youth Haven I, or $2,782.80
monthly.
Utilization: Referrals from other localities will
allow both Youth Haven I and Youth Haven II to operate
near full capacity, which will result in a slightly
lower per diem cost.
3. Equal Services.
a)
Provision will be available for the placement of
Roanoke City girls in a local treatment program
where intensive services can be given to the child
and her family.
b)
Provision will be available for the placement of
Roanoke County/Salem boys in a local treatment
program where intensive services can be given to
the child and his family.
B. The new Non-Secure Residential Care Contract not be
authorized. Continue to provide services only to
who are residents of Roanoke City.
children
1. Budget.
a) Expenditures: No effect.
b) Revenues: No effect. Loss of revenue will result
only if utilization is not maintained at full or
near full capacity.
2. Utilization: No effect.
3. Equal Services.
a)
No provisions will be available for placement of
Roanoke City girls in a local residential
treatment program. We will need to continue to
pay facilities out of this area to provide
services.
b)
No provisions will be available for placement of
Roanoke County/Salem boys in a local residential
treatment program.
V. RECO~4ENDATION
Ao
City Manager be authorized to sign the attached Non-Secure
Residential Care Contract (Alternative A).
Respectful 1 y submitted,
W. Robert Herbert
City Manager
WRH/JDR/ksf
CC:
Finance Director
City Attorney
Budgets and Systems
James D. Ritchie, Director, Human Resources
NON-SECURE RESIDENTIAL CARE CONTRACT
Tm(IS AGREF-~ENT, made and entered into this day of
, by and among the CITIES OF ROANOKE
and SALEM and the COUNTY OF ROANOKE of the COMMONWEALTH OF VIRGINIA,
recognizes the programs operated by any one of the jurisdictions as set
forth by 16.1-310 e__~t seq. of the 1950 CODE OF VIRGINIA, as amended, will be
open to referral and placement of youths on a space available basis by each
of the other jurisdictions.
WITNESSET[m
W[IEREAS, the parties desire to enter into a contract to use the facilities
of YOUTH HAVEN I and YOUTH HAVEN II located in the City of Roanoke,
Virginia, and the County of Roanoke, Virginia, respectively, for the
non-secure residential care of youths; and
WNEREAS, the City of Roanoke and the County of Roanoke are willing to
permit the use of the facilities to the parties of this contract; and
WHEREAS, the parties of this contract have duly authorized its execution.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
herein contained, the parties hereto contract and agree with each other as
follows:
1) The City of Roanoke will supervise juveniles in YOUTH HAVEN I for the
City of Salem and the County of Roanoke and the County of Roanoke will
supervise juveniles in YOUTH HAVEN II for the Cities of Roanoke and Salem,
provided that space is available and provided that the juvenile is assigned
to the program under policies and procedures mutually agreed upon by the
parties to this contract.
2) Commencing on the first day of July, 1989, the City of Salem and the
County of Roanoke agree to pay a per diem fee to the City of Roanoke for
each day or fraction thereof, for each juvenile placed in YOUTH HAVEN I by
their Juvenile and Domestic Relations District Court or by their Department
of Social Services and likewise, the Cities of Roanoke and Salem agree to
pay a per diem fee to the County of Roanoke for each day or fraction
thereof, for each juvenile placed in YOUTH HAVEN II by their Juvenile and
Domestic Relations District Court or by their Department of Social
Services.
3) The per diem fee shall be based upon the total local operating
expenses for the residential care centers for the year prior to the
previous fiscal year and shall be submitted to the respective localities by
the last day of December in order that the budget may be prepared for the
following fiscal year. The total local operating expenses will include the
cost for all personnel expenses, fringe benefits, those expenses charged to
the program by other agencies of the locality, equipment, food, supplies,
utilities, insurance, facility maintenance and depreciation {straight line,
20 years) not paid through block grants or other funding sources (State,
Federal, or private). In the event a per diem rate is established by any
Federal or State agency for the facility or program, the Federal/State
approved rate may take precedence.
4) All payments due to the City of Roanoke or the County of Roanoke by
the parties to this contract shall be paid within thirty (30) days after
written billing is received.
5) The County of Roanoke and the City of Salem will indemnify and save
harmless the City of Roanoke, its agents and its employees, from any
liability or expense caused by any illegal or unlawful placement of any
juvenile, from its respective jurisdiction only, in YOUTH HAVEN I, and
likewise, the Cities of Roanoke and Salem will indemnify and save harmless
the County of Roanoke, its agents and its employees, from any liability or
expense caused by any illegal or unlawful placement of any juvenile, from
its respective jurisdiction only, in YOUTH HAVEN II.
6) This contract shall be for a term of one (1) year based on the fiscal
year. It shall automatically renew annually upon the same terms and
conditions. It may be terminated by any party by giving at least sixty
{60} days notice to the other parties.
7) This agreement may be terminated by any one of the parties hereto
without affecting the contract as to the remaining parties by giving sixty
{60} days written notice of said termination to each of the other parties.
IN WITNESS WHEREOF, the parties hereto have caused their names to be
subscribed and their corporate seals to be hereto affixed, duly attested,
by their proper officers, respectively this the day and year first above
written:
CITY OF ROANOKE: BY
City Manager Date
A1-FEST:
City Clerk
CITY OF SALEM: BY
City Manager
Date
Al-rEST:
City Clerk
COUNTY OF ROANOKE: BY
County Administrator
Date
AITEST:
Clerk for Board of Supervisors
Office of the City Clerk
August 18, 1989
File #238-323
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29718-81489 accepting a
Federal Grant-In-Aid for Literacy Project for the Roanoke City
Public Library, in the amount of $9,865.00, to be used to
establish a Roanoke City employee literacy program during fiscal
year 1989-90. Resolution No. 29718-81489 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, August 14, 1989.
Sincerely, ~
Mary F. Parker, CIVIC
City Clerk
MFP:ra
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie~ Director of Human Resources
Ms. Beverly A. Bury, City Librarian
Room 456 Municipal 8uildin9 215 Church Avenue. $. W. Roanoke. Vi;gini4 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF EOANOKE,
The 14th day of August, 1989.
No. 29718-81489.
VIRGINIA,
A RESOLUTION accepting the Federal Grant-In-Aid for Literacy
Project for the Roanoke City Public Library.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Federal Grant-In-Aid made to the City for a Literacy
Project award to the Roanoke City Public Library in the amount of
$9,665.00, to be used to establish a Roanoke City employee
literacy program during FY 1989-90, is hereby ACCEPTED.
2. That W. Robert Herbert, City Manager, or Earl B.
Reynolds, Jr., Assistant City Manager, is hereby authorized to
execute any and all requisite documents pertaining to the City's
acceptance of this grant-in-aid and to furnish such additional
information as may be required in connection with the City's
acceptance of the foregoing grant-in-aid.
ATTEST:
City Clerk.
Office of the City Clerk
August 18, 1989
File #60-236-323
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
Employee Literacy Program.
by the Council of the City
on Monday, August 14, 1989.
I am attaching copy of Ordinance No. 29717-81489 amending and
reordaining certain sections of the 1989-90 Grant Fund
Appropriations, providing for the appropriation of $9,665.00 to
Parks, Recreation and Cultural Literacy Grant, in connection with
acceptance of a Federal Grant-in-Aid, in the amount of $9,665.00,
approved by the Virginia State Library for the Roanoke City
Public Library for the purpose of continuing the Roanoke City
Ordinance No. 29717-81489 was adopted
of Roanoke at a regular meeting held
Mary F. Parker, CMC
City Clerk
MFP:ra
Ene.
pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchieo Director of Human Resources
Ms. Beverly A. Bury, City Librarian
Room456 MunicipaIBuilding 215Church Avenue, $.W. Ro~tnol~e, Virgini~ 24011 (703)981-2541
IN THE COUNCIL OF ~ CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1989.
No. 29717-81489.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Grant Fund
Appropriations, be, and the same are hereby, amende~
reordained to read as follows, in part:
Appropriations
Parks, Recreation, and Cultural Literacy Grant (1-5) ..................................
Revenue
Parks, Recreation, and Cultural Literacy Grant (6) ....................................
1) Publications
2) Fees for Prof.
Services
3) Ega/ipment
4) Supplies
5) Exp. Equipment
6) State Revenue
(035-054-5003-2040) $2,000
(035-054-5003-2010) 6,265
(035-054-5003-9005) 750
(035-054-5003-2030) 400
(035-054-5003-2035) 250
(035-035-1234-7072) 9,665
$ 65,603
9,665
$ 65,603
9,665
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
August 14, 1989
Honorable Mayor Noel C. T~o~,~.~'a ~ ~
Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: FEDERAL GRANT-IN AID FOR LITERACY PROJECT
I. BACKGROUND
Federal grant-in-aid for $9,665 has been approved
for the Roanoke City Public Library by the
Virginia State Library for the purpose of
continuing the Roanoke City Employee Literacy
Program.
Project is a cooperative effort of the City
Library and the Literacy Volunteers of the Roanoke
Valley. The Literacy Volunteers have committed
$21,085, which is 25% of their operating budget to
support the program.
Roanoke Valle~ has had an active literacy Droqram
since 1986. As a local affiliate of Literacy Vol-
unteers of America (LVA), the Literacy Volunteer~
of the Roanoke Valley provide training for volun-
teer tutors matching them with adults who want to
learn to read.
II. CURRENT SITUATION
City Administration has identified a need for
the improvement of the basic reading skills of
City employees in order to enhance and increase
productivity and overall work performance.
National statistics indicate that one in five
Americans is illiterate.
Be
Grant, which is to be expended by May 15, 1990,
must be used to continue the City Employee Liter-
acy Program.
Library Administration recommend~ the Literacy
Grant be expended as follows:
Reimburse the Literacy Volunteers of
Roanoke Valley $6,265 which is approximately
25% of their administrative expenses for the
project.
1
III.
IV.
Purchase low vocabulary/high interest
reading materials to augment current library
holdings.
Produce printed posters and brochures for
publicizing the program.
Purchase cassette player-recorders for
use by tutors and students.
Purchase a portable VCR/TV unit for use
with recruitment video.
ISSUES
Expanded literacy opportunities for City
Employees.
B. Budget concerns.
C. Compliance with regulations.
ALTERNATIVES
Accept the Federal Grant-in-Aid for the Literacy
Project and appropriate $9,665 to accounts to be
established in the Grant Fund.
Expanded literacy opportunities for City
employees.
a)
City employees will continue to be re-
cruited and trained as volunteer tutors
and support personnel.
b)
City employees will continue to be re-
cruited as students to be taught basic
reading skills.
Budget concerns. The project can be com-
pleted without additional funds from the
City.
Compliance with regulations. Expenditures
would be in compliance with the regulations
governing receipt of the Federal Grant.
Do not accept the Federal Grant-in-Aid for
Literacy Project and do not appropriate $9,665
in the Grant Fund.
Expanded literacy opportunities for City
employees.
a)
City employees would not be targeted
for recruitment as volunteers or
students.
b)
Awareness level of literacy program
would not be increased.
2. Budget concerns. Not an issue.
Compliance with regulations. Not an
issue.
RECOMMENDATION
City Council concur with Alternative A and
accept the Federal Grant-in-Aid for Literacy
Project in th~ amount of $9,665 and appropriate
the funds to the following accounts to be
established in the Grant Fund:
$2,000 to Publications and Subscriptions
#035-054-5003-2040.
$6,265 to Fees for Professional Services
#035-054-5003-2010.
$750 to Equipment
#035-054-5003-9005.
$400 to Administrative Supplies
#035-054-5003-2030.
f
$250 to Expendable Equipment
#035-054-5003-2035.
Establish a revenue estimate of $9,665 for the
Literacy Grant in the Grant Fund.
Authorize the City Manager or his designee
to execute the necessary documents accepting the
Grant for the Roanoke City Public Library.
WRH/JDR/BAB/js
Respectfully submitted,
W. Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D.Ritchie, Director of Human Resources
Beverly A. Bury, City Librarian
Office of the City Clerk
August 18, 1989
File #236-323
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29720-81489 accepting a
Major Urban Resource Library Grant for the Roanoke City Public
Library, in the amount of $39,005.00, to be used for the expan-
sion of the library book collection during fiscal year 1989-90.
Resolution No. 29720-81489 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 14, 1989.
Sincerely, _
Mary F. Parker, CMC
City Clerk
MFP:ra
En 0 ·
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritohie, Director of Human Resources
Ms. Beverly A. Bury, City Librarian
Room 456 Municipal Building 215 Church Avenue, $. W. Roanoke, Virginia 24011 (703) ~11.2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1989.
No. 29720-81489.
A RESOLUTION accepting a Major Urban Resource Library Grant
for the City Public Library.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant to the City of a Major Urban Resource Library
Grant in the amount of $39,005.00, to be used for the expansion
of the library book collection during FY 1989-90, is hereby
ACCEPTED.
2. That W. Robert Herbert, City Manager, or Earl B.
Reynolds, Jr., Assistant City Manager, is hereby authorized to
execute any and all requisite documents pertaining to the City's
acceptance of this grant and to furnish such additional infor-
mation as ~ay be required in connection with the City's accep-
tance of the foregoing grant.
ATTEST:
City Clerk.
Office of the City Clerk
August 18, 1989
File #60-236°323
Mr. Joel M. Schlanger
DirectOr of Finance
Roanoke, Virginia
an er: amending and
Dear Mr. $chl g ,,A. 29719-81489 Grant Fund
i am attachinger ' ia ,39.005.00 to
reordainin~ c residing for ~r?.,.~,r~le I - MURL. in connection
. .onrtattonS, P ~ Cultural Lb~ .... Grant for the
~[~s~ Recreation an~ ,a~or ~rban Resource Library
o~ a ordinance No, 29119-81489 was
Roanoke at a regular
with acceptance
Roanoke City public Library. of
adopted by the CounCil o~ the City
meeting held on Monday, August 14, 1989.
Sincerely, ~.
Mary F. parker, cMC
City Clerk
MFP:ra
EnCo
pc: Mr. W. Robert Herbert, City Manager Mr. James D. Rttchte, DirectOr of Human ReSOurces
Ms. Beverly A. Bury, City Librarian
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1989.
No. 29719-81489.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the
usual daily operation of the Municipal
Government of the City of Roanoke, an emergencF is declared to
exist.
THEREFOKE, BE IT ORDAINED by the Council of
the City
Roanoke that certain sections of the 1989-90 Grant Fund
Appropriations, be, and the same are hereby, amended ami
reordained to read as follows, in part=
Appropriations
Parks, Recreation, and Cultural LSCA Title I - MURL (1) ...............................
Revenue
Parks, Recreation, and Cultural LSCA Title I - MURL (2) ...............................
1) Publications (035-054-5005-2040)
2) State Revenue (035-035-1234-7074)
BE IT FURTg~9. ORDAINED that,
Ordinance shall be in effect from its passage.
$39,005
39,005
$ 94,943
39,005
$ 94,943
39,005
an emergency existing, this
City Clerk.
~ August 14, 1989
'89 ,~ 10
Honorable Mayor Noel C. Taylor and
Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) TITLE I,
MAJOR URBAN RESOURCE LIBRARIES GRANT (MURL)
I. BACKGROUND
Federal aid 9rant through the Library Servicen
and Construction Act (LSCA) Title I for $39,005
has been approved for the Roanoke City Public
Library by the Virginia State Library.
Library is eligible for this Major Urban Resource
Library Grant (MURL) because it is located in a
city with over 100,000 population.
Virginia currently has four libraries with
this designation: Alexandria, Norfolk,
Richmond and Roanoke.
Grant is for strengthening library services
and must be expended by May 15, 1990.
II.
CURRENT SITUATION
Library's collection is heavily used by the
student population of the Roanoke Valley as well
as the general public who depend on the City Li-
brary for resources not available elsewhere in
the area.
Library needs to replace and updat~
circulating materials, especially in the
areas of science, technology, business and
20th century plays.
Library's buying Dower has decreased be-
cause the cost of hardcover books increased
13% from 1985 to 1988 while the Library's
book budget only increased 5%.
1
Library Administration recommends the MURL Grant
of $39,005 be expended for books.
III.
ISSUES
A. Library collection development.
B. Budget concerns.
C. Compliance with regulations.
IV.
ALTERNATIVES
Accept the Major Urban Resource Library Grant for
the Roanoke City Public Library and appropriate
$39,005 to an account to be established in the
Grant Fund.
Library ~ollection development. The quality
of library materials will be improved which
will enhance staff's ability to meet user
needs for information.
Budget concerns. The Library book budget
will be increased without additional cost
to the City.
Compliance with regulations. The purchase of
books is an allowable expenditure under this
grant.
Do not accept the Major Urban Resource Library
Grant for the Roanoke City Public Library and do
not appropriate $39,005 in the Grant Fund.
Library collection development. The Li-
brary's collection will not be expanded in
the target areas. User satisfaction will
decline.
Budget concerns. The City will not be able
to utilize the additional funds for this
purpose.
3. Compliance with regulations. Not an issue.
2
Ve
RECOMMENDATION
City Council concur with Alternative A and accept
the Major Urban Resource Library Grant in the
amount of $39,005 and appropriate the funds to
the following account in the Grant Fund:
$39,005 to Publications/Subscriptions
Account #035-054-5005-2040.
B. Establish a revenue estimate of $39,005 for this
federal grant in the Grant Fund.
Authorize the City Manager or his designee to ex-
ecute the necessary documents accepting the grant
for the Roanoke City Public Library.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/BAB/js
co:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Beverly Bury, City Librarian
Office of the City Clerk
August 18, 1989
File #236-323
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr, Herbert:
I am attaching copy of Resolution No. 29722-81439 accepting a
Library Services and Construction Act (L$CA) Title I Grant for
the Roanoke City Public £ibrary, in the amount of $?,884°00, to
be used for ezpanded library service for the visually impaired
and physically handicapped during fiscal year 1989-90.
Resolution No° 29?22-81489 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 14, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno°
pc: Mr.
Ms. Beverly A.
Joel M. Schlangero Director of Finance
James D. Ritchie, Directo, of Human Resources
Bury, City Librarian
Room456 MunicipalBuilding 215Church Avenue, $. W. Roanoke, Virginia 24011 (703)g81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1989.
No. 29722-81489.
A RESOLUTION accepting a Library Services and Construction
Act (LSCA) Title I Grant for the Roanoke City Public Library.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant to the City of a Library Services and
Construction Act (LSCA) Title I Grant in the a~ount of $7,884°00,
to be used for expanded library service for the visually impaired
and physically handicapped during FY-1989-90, is hereby
ACCEPTED.
2. That W. Robert Herbert, City ~anager, or Earl B.
Reynolds, Jr., Assistant City Manager, is hereby authorized to
execute any and all requisite documents pertaining to the City's
acceptance of this grant and to furnish such additional infor-
mation as may be required in connection with the City's accep-
tance of the foregoing grant.
ATTEST:
City Clerk.
Office of the City Clerk
August 18, 1989
File #60-236-323
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. $chlanger:
I am attaching copy of Ordinance No. 29721-81489 am
reordaining certain se~ ....... ending and
Appropriations, providin_~'/j~'°th_U[ ~ne , 1989-90 Grant Fund
s i e appropriation of $7,$$4.00 to
Parks, Recreation and Cultural LSCA Title I - Blind Grant, in
connection with acceptance of a Lib,ary Services and Construction
Act (LSCA) Title I Grant for the Roanoke City Public Library.
Ordinance No. 29721-81489 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 14, 1989.
Sincerely, ~~
Mary F. Pa,kef, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resou,ces
Ms. Beverly A. Bury, City Librarian
Room 450 Municipal Building 215 Church Avenue, $. W. Roanoke. Virgini~t 24015 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1989.
No. 29721-81489.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency ·
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT O~DAINED by the council of the City of
Roanoke that certain sections of the 1989-90 Grant Fund
Appropriations, be, and the same are hereby, amended a~
reordaine~ to read as follows, in part:
A ro riations
Parks, Recreation, and Cultural
I Blin~ Grant (1-4)
LSCA Title .......................
$ 63,822
7,884
Revenue
Parks, Recreation, and cultural
LSCA Title I - Blind Grant (5) ........................
1) Equipme/l~-- (035-054-5004-9005) $ 850
2) Training and 1,500
Development
3) Publications &
SUbscriptions
4) Supplies
5) State Revenue
(035-054-5004-2044)
(035-054-5004-2040) 3,584
(035-054-5004-2030) 1,950
(035-035-1234-7073) 7,884
$ 63,822
7,884
Office of the City Clerk
August 18, 1989
File #103
Mr. Joe Rooney
Eastman Kodak Company
1300 North 17th Street
Arlington, Virginia 22209
Dear Mr. Rooney:
I am enclosing copy of Ordinance No. 29724-81489 accepting the
bid of Eastman Kodak Company for furnishing and delivering one
new Microfilm Retrieval Terminal (IMT-3$O), in the total amount
of $17,779.00, for use by the Office of Clerk of the Circuit
Court. Ordinance No. 29724-81489 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
14~ 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eneo
pc:
The Honorable Patsy Testerman, Clerk of the Circuit Court
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. D. Darwin Roupe, Manager~ General Services
Room 456 MunicipaIBuilding 215 Church Avenue,$.W. Roanoke, Virginia 24011 (703)g81-2541
Office of the City Clerk
August 18, 1989
File #103
Mr. John J. Shonk, IV
Branch Manager
National Mic,ographics Systems,
4400 Cox Road, Suite 102
Glen Allen, Virginia 23060
Inco
Dear ,~ir. Shonk:
I am enclosing copy of Ordinance No. 29?24-81489 accepting the
bid of Eastman Kodak Company for fu,nishing and delivering one
new Microfilm Retrieval Te,minal (IMT-350), in the total amount
of $17,779.00, for use by the Office of Cle,k of the Circuit
Court. Ordinance No. 29724-81489 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
14, 1989.
On behalf of the Mayor and Members of City Council, I would like
to e~press appreciation for submitting you, bid on the above-
described equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 Church Avenue, S.w. Roanoke, Virgini,i 24011 (703) ~BI-2541
Office of the City Clerk
August 18, 1989
File #103
Mr. John D. Christian
Account Representative
Yates Business Systems
P. 0. Box 12841
Roanoke, Virginia 24019
Dear Mr. Christian:
I am enclosing copy of Ordinance No. 29724-81489 accepting the
bid of Eastman Kodak Company for furnishing and delivering one
new Microfilm Retrieval Terminal (IMT-350), in the total amount
of $17,779.00, for use by the Office of Clerk of the Circuit
Court. Ordinance No. 29724-81489 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
14, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
SincereIy~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc,
Room45& MunicipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1989.
No. 297Z4-81489.
VIRGINIA,
AN ORDINANCE accepting the bid of Eastman Kodak Company made to
the City for furnishing and delivering one (1) new Microfilm Retrieval
Terminal (IMT-350) rejecting all other bids made to the City; and pro-
viding for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Eastman Kodak Company made to the City, offering
to supply one (1) new Microfilm Retrieval Terminal (IMT-350), meeting
all of the City's specifications and requirements therefor, for the
total bid price of $17,779.00, which bid is on file in the Office of
the City Clerk, be and is hereby ACCEPTED.
2. The City's ~anager of General Services is hereby authorized
and directed to issue the requisite purchase order therefor, incor-
porating into said order the City's specifications, the terms of said
bidder's proposal and the terms and provisions of this ordinance.
3. Any and all other bids made to the City for the aforesaie
equipment are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
August 18, 1989
File #80-103
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29723-81489 amending and
reordaining certain sections of the 1989-90 Gene,al Fund
Appropriations, providing for the transfer of $17,779.00 from
Capital Maintenance and Equipment Replacement Program to Clerk of
Circuit Court, in connection with award of a contract to Eastman
Kodak Company for one new Microfilm Ret,ieval Terminal for the
Clerk of Circuit Court. Ordinance No. 29723-81489 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, August 14, 1989.
Sincerely, Pdt~.~.
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc:
The Honorable Patsy Testerman, Clerk of the Circuit Court
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Room456 Municipaleuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)g81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1989.
No. 29723-81489.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for
Government of the
exist.
THEREFORE,
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by
Roanoke that certain sections of the
Appropriations, be, and the sa~e are
reordained to read as follows, in part:
the Council of the City of
1989-90 General Fund
hereby, amended an~
Appropriations
Judicial Administration
Clerk of Circuit Court (1) ........................
$ 3,047,757
18,498
Fund Balance
Capital Maintenance and E~uipment Replacement
Program - City (2) ...............................
1) Furniture and
Equipment (001-028-2111-9005) $ 17,779
2) CMERP - City (001-3332} (17,779)
$ 5,791,764
_B~I____T FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
City Clerk.
Roanoke, Virginia
August 14, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
PURCHASE OF MICROFILM RETRIEVAL
TERMINAL FOR CLERK OF CIRCUIT
COURT, BID NUMBER 89-5-32
I. BACKGROUND
A. November 28, 1988, City Council approved a Capital Maintenance and
Equipment Replacement Program to provide for necessary expenditures.
Request for Quotations were sent specifically to six (6) vendors
currently listed on the City's bid list. A public advertisement was
also published in the Roanoke Times and World News.
Bids were received after due and proper advertisement, until 2:00 p.m.
on ~ay 20, 1989, at which time all bids, so received were publically
opened and read in the Office of the Manager of General Services.
Do
Volume of Use - The Microfilm Retrieval Terminals in operation in the
Cle--~rk s Office are used almost continually on a daily basis. Waiting
periods for access to terminals are mot uncommon. Roll microfilm is
and has been for several years the primary and in most cases the sole
method of records retention and access utilizied by the Clerk of
Circuit Court. Employees, attorneys, title firms, and the general
public all have to use these terminals when researching and copying
records such as deeds, wills, court orders, etc. Over the last three
(3) years alone the six (6) terminals currently in use have averaged
from combined totals of all units approximately 134,000 search
requests and over 53,000 copies made per year.
II. CURRENT SITUATION
Bid responses were received from three (3) vendors who provided a
total of six (6) different Microfilm Retrieval Terminals for consider-
ation. Bid tabulation is attached.
B. Ail bids received were evaluated in a consistant manner by representa-
tives of the following departments:
Clerk of Circuit Court
Administration and Public Safety
General Services
Honorable Mayor and City Council
Page 2
The lowest bid submitted by Yates Business Systems of Roanoke,
Vir-----g~i~s for a Microfilm Retrieval Terminal (Canon 580 FS) that
has been discontinued for production for quite some time. In addition
the unit failed to meet the following specifications - the unit could
not read film encoding, it did not have bimodal printing capability,
it did not have two (2) speed drum processing time select able by the
operator and service was not to be provided by a Manufacturer's Ser-
vice Representative. In addition no references were included for this
unit.
D. Bids were also received for the following Microfilm Retrieval
TerminalS. Specifications not met by each unit are also listed.
YATES BUSINESS SYSTEMS
Canon 780 FS II - The unit does not have two (2) speed drum pro-
cessing time selectable by the operator and the unit was not to
be serviced by a Manufacturer's Service Representative.
NATIONAL MICROGRAPHICS SYSTEMS
Minolta RP 504 A - The unit does not have the ability to make 1-99
prints of an image, it does not have both manual and automatic
exposure control for printing, it does not have two (2) speed drum
processing time select able by the operator, it does not have
bimodal printing capability, it does not have a 250 sheet capacity
cassette, and the unit would not be serviced by a Manufacturer's
Service Representative.
2o
Minolta RP 605 Z (with Mini Mars Controller) - The unit does not
have two (2) speed drum processing time selectable by the
operator, the unit does not have bimodal printing capability, and
the unit would not have been serviced by a Manufacturer's Service
Represenative. In addition no references were submitted for this
unit.
Minolta RP 605 Z (with Mars 4 Controller) - The unit does not have
two (2) speed drum processing time selectable by the operator, and
the unit would not have been serviced by a Manufacturer's Service
Representative. There were no references submitted for this unit
either.
E. The lowest responsible bid, meeting specifications, is submitted by
Eastman Kodak Company for a total of $17,779.00.
III. ISSUES
A. Need
B. Compliance with Specifications
C. Fund Availability
Honorable Mayor and City Council
Page 3
CC:
IV. ALTERNATIVES
Council. accept the lowest responsible bid, for one (1) new Microfilm
Retrieval Terminal (IMT-350), as submitted by Eastman Kodak Company,
for a total cost of $17,779.00.
Need - the requested equipment is needed to support the continual
growth of the microfilm progrmn in use in the Circuit Court
Clerk's Office.
2. Compliance with Specifications - the unit recommended in this
alternative meets all required specifications.
3. Fund Availability - funds are available from the Fy 1988 Capital
Maintenance and Equipment Replacement Program.
Reject all bids
Need - the current number of microfilm retrieval terminals in use
are no longer adequate to meet the demands of the Circuit Court
Clerk's Office. An additional terminal must be purchased in order
for the Clerk to provide adequate accessability to the records
under her care. The need for additional equipment would not be
met by this alternative.
2. Compliance with Specifications - would not be a factor in this
alternative.
3. Fund Availability - available funds would not be expended.
V. RECOMMENDATIONS
Council concur with Alternative "A" - accept the lowest responsible
bid, for one (1) new Microfilm Retrieval Terminal (IMT-350), as
submitted by Eastman Kodak Company, for a total cost of $17,779.00 and
reject all other bids.
Appropriate $17,779.00 - from Capital Maintenance and Equipment
Replacement Program to Clerk of Circuit Court account 001-028-2111-9005
to provide for requested purchase.
Respectfully Submitted,
Chairman: ~ ~
Pats?Testerman
D. Darwin Roupe
it ttor e $
nanco
0
0
o
0
0
0
0
0
0
o
0
o
Roanoke, Virginia
August 14, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I concur in the attached report concerning the purchase of a microfilm
retrieval terminal for the Clerk of Circuit Court, Bid Number 89-5-32.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/ga
Roanoke, Virginia
August 14, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I concur in the attached report concerning the purchase of a microfilm
retrieval terminal for the Clerk of Circuit Court, Bid Number 89-5-32.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/ga
RICHMOND, VA
WASHINGTON, DC
TYSONS CORNER
BALTIMORE, MD
VIRGINIA BEACH, VA
CHARLOTTESVILLE, VA
ROANOKE, VA
MEMPHIS, TN
YATES BUSINESS SYS EMS '
S~G F~AD~!
2910
P.O. BOX 8620
RICHMOND, VIRGINIA 23226
(804) 672-9100
August 31, 1989
Mr. D. Darwin Roupe
City of Roanoke
Room 167
Municipal Building
Roanoke, Virginia 24011
Dear Mr. Roupe:
Please accept this letter as formal protest of the award of
Bid # 89-5-32 to Eastman Kodak. Yates Business Systems
offered two viable alternatives to the Kodak product, both
at substantially lower cost than the Kodak IMT 350.
While I understand the City of Roanoke's hesitancy to accept
our lowest bid, that of a discontinued product available at
less than half the cost of the IMT 350, I do not understand
the rationale behind rejecting our alternative bid._' The
Canon NP 780FSII is a state of the art plain paper reader
printer with substantial operating and cost advantages
versus the Kodak IMT 350. The Canon NP 780FSII fully meets
all functional requirements of your bid. The only machine
specification not met is an entirely meaningless and
proprietary item, that of two speed drum processing time.
Two speed drum processing simply allows the IMT 350 to
partially compensate for the older style Minolta print
engine which the IMT 350 uses as a base. More current
technology totally eliminates the need for this feature.
The Canon unit provides many benefits over the IMT 350
including:
faster film transport
faster print throughout
higher quality prints from a full range of film quality
larger print size capability (up to 11" x 17")
automatic duplex printing
book mode and separation printing
full four coordinate masking
automatic border elimination
Given these advantages and Canon's complete fulfillment of
the functional specifications, I believe it is clear the
Canon unit must be considered to meet specifications.
AUTHORIZED DEALER
MICROFILM SYSTEMS
THE TOTAL SYSTEMS COMPANY
AUTHORIZED DEALER
KARDEX~
KARDEX SYSTEMS, INC.
August 31. 19S9
Page 2
Mr. D. Darwin Roupe
The other item mentioned in your letter to the Mayor and
City Council is that of service. Yates Business Systems is
an authorized dealer for Canon Micrographics equipment. As
such Yates Business Systems is fully trained and responsible
for complete service of all units sold. Our Roanoke service
team includes a technician who has been completely factory
trained on the NP 780FSII. This technician is fully
supported by Yates Business System's statewide service
department and Canon USA. Rejection of our bid because we
are not a manufacturer owned corporation would be a great
disservice to dealers everywhere. The vast majority of
products are sold through dealers rather than the direct
manufacturer. This includes office equipment, computers,
automobiles, farm equipment, materials handling products,
etc. Many of these dealers are valued members of Roanoke's
business community. I do not believe the City's intent is
to snub these dealers in favor of only direct manufacturers.
Yates Business Systems respectfully requests award of bid
89-5-32 be made for the Canon NP 780F$II. As the lowest
responsible bidder Yates Business Systems firmly believes
this to be the appropriate action.
Sincerely,
William E. Yates
Vice President
WEY/lgs
cc: The Honorable Nowell C. Taylor, Mayor
Ms. Mary F. Parker, CMC, City Clerk
Office of the City Clerk
August 18, 1989
File #60-184-429
Mr. Joel M. $chlanger
Dl,eoto, of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29?25-81489 amending and
reordaining certain sections of .the 1989-90 Gene,al Fund
Appropriations, providing for the transfer of $250,000.00, in
connection with a one-time lump sum payment designated from
fiscal year 1989 year-end fund balance, in order to pa,tially
address funding ,equirements of the three percent cost-of-living
raise g,anted to eligible members of the City of Roanoke Pension
Plan. Ordinance No. 29725-81489 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
14, 1989.
Sincerely, ~
Mary F. Parker, CAtC
City Cle,k
MFP:ra
Enc.
pc: M,. F. Wiley Hubbell, Chairman, Board of Trustees, City of
Roanoke Pension Plan, $712 Peakwood Drive, $. W., Roanoke,
Vi,ginia 24014
Mr. W. Robert Herbert, City Manager
Ms. Joyce Van Houten, Reti,ement Accountant
Room 456 MunicipaIBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)g81-2S41
Office ofthe City Clerk
August 18, 1989
File #60-184£429
Mr. John W. Thompson
Buck Consultants
Xerox Centre, Suite 1700
55 West .~onroe Street
Chicago, Illinois 60603
Dear ~r. Thompson:
I am enclosing copy of Ordinance No. 29725-81489 amending and
reo,daining certain sections of the 1989-90 General Fund
Appropriations, providing for the transfer of $250,000.00o in
connection with a one-time lump sum payment designated from
fiscal year 1989 year-end fund balance, in order to partially
address funding requirements of the three percent cost-of-living
raise granted to eligible members of the City of Roanoke Pension
Plan. Ordinance Ho. 29725-81489 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August
14, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke. Vitgini~ 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1989.
No. 29725-81489.
AN ORDINANCE to amend and reordain certain sections
the 1989-90 General Fund Appropriations, and providing for
emergency.
WHEREAS, for
Government of the
exist,
of
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREPO~E, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General Fund
Appropriations, be, an~ the same are hereby, amended a~
reordained to read as follows, in part=
Appropriations
Nondepartmental
Residual Fringe Benefits (1) ......................
$11,289,476
1,167,000
Fund Balance
Reserve for Pension Contributions (2) .............
1) City Retirement (001-004-9110-1105) $ 250,000
2) Reserve for Peasion
Contributions (001-3341) (250,000)
-0-
BE IT FURT~ ORDAINED that, an emergency existing, this
Ordinance shall be in effect fr~ its passage.
ATTEST=
City Clerk.
CITY 0l~ ROANOKI:,VA. ~"!T? : '
August 14, 1989
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
City of Roanoke Pension Plan - Cost-of-Living Raise
On May 1, 1989 City Council approved a 3% permanent
cost-of-living raise for eligible members of the City of Roanoke
Pension Plan.
On July 31, 1989, 822 retirees received this increase
based on the following qualifications:
retired on or before June 30, 1988
earned 120 months (10 years) of creditable
service before retirement (except occupational
disability)
spousal qualifications based on above
requirements for employee/retiree
The July 31, 1989 monthly increase in pensions for the
cost-of-living adjustment was $9,884, which equates to an annual
amount of $118,605. The estimated cost of this increase is
$990,000 over the life of the system.
In order to partially address the funding requirements
of this increase, a one-time lump sum payment of $250,000 was
designated from the FY1989 year-end fund balance. The attached
budget ordinance appropriates $250,000 to the General Fund,
Honorable Mayor and Members
Page 2
August 14, 1989
of City Council
account number 001-004-9110-1105, to be
City Pension Plan. I recommend your
ordinance.
transferred to the Roanoke
approval of this budget
JMS:dp
Office of the City Clerk
August 18, 1989
File #268
Mr. James W. Conner
Secretary/Treasurer
S. J. Conner and Sons, Inc.
1507 22nd St,eet, N.
Roanoke, Virginia 24012
Dear Mr. Conner:
I am enclosing copy of Ordinance No. 29727-8148g accepting the
bid of S. J. Conner and Sons, Inc., in the total amount of
$69,635.00, for construction of a new fueling station at the
City's Utility Lines site on Hollins Road, N. E., upon certain
terms and conditions. Ordinance No. 29727-81489 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, August 14, lgsg.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno,
pc: Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. William F. Clark, Director of Public Works
Mr. Charles ~. Huffineo City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Dolores C. Daniels, Citizens' Request for Service
Room456 MunicipalBuilding 215Church Avenue, $. w. Roanoke, Virginia 24011 (?03)g81-2541
IN THE COUNCIL OF T~E CITY OF ROANOKE, VIRGINIA,
Tbs 14th day 0f August, 1989.
No. 29727-81489.
AN ORDINANCE accepting the bid of S. J. Conner and Sons,
Inc., for construction of a new fueling station at the City's
Utility Lines site on Hollins Road, N. E., upon certain terms
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such
work; and providing for and emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of S. J. Conner and Sons, Inc., made to the City
in the total amount of $69,635.00 for construction of a new
fueling station at the City's Utility Lines site on Hollins Road,
N. E., such bid being in full compliance with the City's plans
and specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office
of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City ~anager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest,=~pectively, the requisite contract with the suc-
cessful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said
work to be paid for out of funds heretofore or simultaneously
appropriated by Council.
municipal government, an emergency is deemed to exist, and
nance shall be in full force and effect upon its passage.
ATTEST:
In order to provide for the usual daily operation of the
this ordi-
City Clerk.
Office of the City Clerk
August 18, 1989
File #60-258
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29726-81489 amending and
reordaining certain sections of the 1989-90 Internal Service Fund
Appropriations, providing for the transfer of $73,000.00 from
.Retained Earnings - Unrestricted to Construction of Structures,
in connection with award of a contract to S. J. Conner and Sons,
Inc., for construction of a new fueling station at the Cityws
Utility Lines site on Hollins Road, N. E. Ordinance No.
29728-81489 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, August 14, 1989.
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc ·
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Dolores C. Daniels, Citizensw Request for Service
Room 4S& Municipal Building 215 Church Avenue, S.W. Roanoke. Vi;gini& 24011 (70.1) 981-2541
AN ORDINANCE
the 1989-90 Internal
for an emergency.
WHEREAS, for
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1989.
No. 29726-81489.
to amend and reordain certain
Service Fund Appropriations, and
VIRGINIA
sections of
providing
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Internal Service
Fund Appropriations, be, and the same are hereby, amended
reordained to read as follows, in part:
Appropriations
utility Line Services
Capital Outlay (1) ......... ~ .......................
Retained Earnings
Retained Earnings - Unrestricted
1) Construction of
Structures
2) Retained Earnings
- Unrestricted
(006-056-2625-9060)
(006-3336)
BE IT FURTHER ORDAINED that,
$2,629,771
307,360
(2) ...............
$ 73,000
(73,000)
an emergency existing,
ATTEST:
ordinance shall be in effect from its passage.
$1,677,827
this
City Clerk.
Office of the City Cler~
September 20, 1989
Mr. James W. Conner
Secretary/Treasurer
S. J. Conner & Sons, Inc.
1507 22nd Street, N. E.
Roanoke, Virginia 24012
Dear Mr. Conner:
The contract
3447 ~ollins
Sons, [nc.,
your bid.
for a new fueling station at the Utility Lines site,
Road, N. E., having been awarded to S. J. Conner and
I am returning your cashier's check deposited with
Please sign
my files.
the enclosed receipt and return same to me for
Sincerely, _~/~~
~ary F. Parker, CMC
City Clerk
MFP:rla
Eno.
Room 456 Municipol Building 215 Church Avenue S W Roonoke. V~rg~nia 24011 (703) 981-2541
Office of ~ City Clerk
September 20, 1989
Mr. James W. Conner
Secretary/Treasurer
S. J. Conner & Sons, Inc.
1507 - 22nd Street, N. E.
Roanoke, Virginia 24012
Dear Mr. Conner:
The contract for a
3447 gollins Road,
Sons, Inc., I am
your bid.
new fueling station at the Utility Lines site,
N. E., having been awarded to S. J. Conner and
returning your cashier's check deposited with
Please sign the
my files.
enclosed receipt and return same to me for
Mary F. Parker, CMC
City Clerk
MFP:rla
Enc,
Room 456 Municipal Building 215 Church Avenue SW. Roonoke, V~rg~nia 24011 (703) 981-2541
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
New Fueling Station
Utility Lines Site
3447 Hollins Road, N.E.
Roanoke, Virginia
Roanoke, Virginia
August 14, 1989
I. Backsround:
City Council at its July 24, 1989 meeting publicly opened and read
aloud the bid received for the New Fueling Station at the Utility
Lines Site at 3447 Hollins Road, N.E., Roanoke, Virginia.
One (1) bid was received from S. J. Conner and Sons Inc. of Roanoke,
Virginia, in the amount of $69~635.00 and 28 consecutive calendar
days.
Projects of this type have become very specialized because of the
rules and regulations that have been imposed by the Environmental
Protection Agency (EPA) and other State regulations. It is doubtful
that additional bidders in this area would be enticed to submit a bid
if re-advertised.
D. Scope of work required by this contract is as follows:
Remove three (3) existing and widely separated old fuel tanks and
then dispose of same according to rules and regulations of E.P.A.
Fill and compact abandoned holes.
Construct new fueling station consisting of two 5,000 gallon
fiberglass coated steel fuel tanks with their anchor slab &
straps, three (3) fuel dispensers on two levels with card control
similar to main fuel station at Public Works Service Center, (PWSC)
recorder and printer of transactions, new fueling facility with
concrete slabs, curbs and retaining walls, electric service and
lights for the facility.
E. Justification for the project is as follows:
A conservative estimate of cost savings per year is $58~500.00 in
man hours pay to let employees fill their vehicles on site rather
than driving to the Public Works Service Center.
2.5 hrs/wk/emp x 48 wks x 65 employees x $7.50/hr. = $58,500.00
Members of City Council
Bid Committee Report
New Fueling Station
Page 2
Bulk storage of fuel for sewer pumps, tampers, generators, pipe
saws, etc. These items of equipment will be filled from the
second level of the fueling station from a pump dispenser. This
method is much safer than having to fill the equipment from five
gallon cans plus the added control of where the fuel is actually
being used.
Employees' time saved in being able to fill equipment on site
the first thing each day and not having to quit work in time to go
by P.W.S.C. and fill equipment before time to quit.
New card control records fuel to each vehicle as it is dispensed.
This feature is in keeping with fuel security and accountability
for each vehicle.
II. Issues in order of importance are:
A. Compliance of the bidder with the requirements of the contract docu-
ments.
B. Amount of the low bid.
C. Funding of the project.
D. Time of completion.
III. Alternatives are:
Authorize the City Manager to enter into a contract with S. J. Conner
and Sons Inc. in the amount of $69,635.00 and 28 consecutive calendar
days for construction of the New Fueling Station at Utility Lines
Site. Work to be done in accordance with the contract documents as
prepared by the City Engineer's Office.
1. Compliance of the bidder with the requirements of the contract
documents was met.
2. Amount of the bid was within the estimate of the Engineer and is
acceptable.
3. Funding for the project is from previous years' retained earnings
in the Internal Service Fund.
Time of completion is quoted as 28 consecutive calendar days
which is acceptable.
B. Reject the bid and do not authorize the City Manager to enter into a
contract at this time.
Members of City Council
Bid Committee Report
New Fueling Station
Page 3
1. Compliance of the bidder with the requirements of the contract
documents would not be an issue.
2. Amount of the low bid would probably change if re-bid at a later
date.
3. Fundin~ would not be appropriated at this time.
4. Time of completion would be extended.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to enter into a contract with S. J. Conner
and Sons Inc. in the amount of $69,635.00 and 28 consecutive calendar
days to construct the New Fueling Station at Utility Lines Site, and
related work, according to the contract documents as prepared by the
Office of the City Engineer. Execution of contract subject to ap-
proval of the appropriate supporting documents.
C. Fundin8 for this project is as follows:
Contract Amount
Project Contingency
Total
$69,635.00
3~365.00
$73,000.00
Project contingency account would be administratively approved.
Appropriate the $73~000.00 from the previous years' retained earnings
in the Internal Service Fund to a capital account to be entitled "New
Fueling Station at Utility Lines" as established by the Director of
Finance.
Respectfully submitted,
Robert A. Garlana, Chairman
William F. Clark
RAG/LBC/fm
Members of City Council
Bid Committee Report
New Fueling Station
Page 4
Attachment: Tabulation of Bid
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Utility Lines Manager
Construction Cost Technician
TABULATION OF BIOS
NEW FUELING STATION
UTILITY LINES SITE
3447 HOLLINS ROAD, N.E.
ROANOKE, VIRGINIA
Bids opened before City Council on July 24, 1989, at 2:00 P.M.
BIDDER BASE BID BOND TIME
S. J. Conner and Sons Inc. $69,635.00 Yes* 28
Bid Bond requirement was met with a certified check.
Time is consecutive calendar days.
Estimated Project
Cost = $70,000.00
Robert A. Garla~, Chairman
William F. Clark
Kit B. Kiser
Office of City Engineer
Roanoke, Virginia
August 14, 1989
Roanoke, Virginia
August 14, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
New Fueling Station
Utility Lines Site
3447 Hollins Road, N.E.
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Sincerely,
W. Robert Herbert
City Manager
WRH/LBC/fm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Utility Lines Manager
Construction Cost Technician
Roanoke Virgi ia
August 14, 1989
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda for the Bid Committee Report on the
New Fueling Station at the Utility Line Site, 3447 Hollins Road, N.E., Roanoke,
Virginia.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
O~r.e o~ the CJFy
August 1, 1989
File #268-468B
Robert A. Garland, Chai,man )
William F. Cla,k ) Co~ii, ittee
Kit B. Kise, )
Gentlemen:
The following bid for new fueling stations at the Utility Lines
site, 3447 Hottins Rood, N. E., was opened and read before the
Council of the City of Roanoke at a regular meeting held on
Monday, July 24, 1989:
BIDDER
BASE BID TOTAL
S. J. Conner & Sons, /nc. $69,635.00
On motion, duly seconded and adopted, the bid was referred to you
for study, report and recorr~nendation to Council.
Sincerely, / ~
Mary F. Parker, CMC
City Clerk
MFP:sw
pc: Mr. Wltburn C. Dlbltng, Jr., City Attorney
Room456 MuntciOalBuik:ling 215~n~Aven~e,$.W,~nc~e. Virgln~24011 (703)981-2541
BE IT FURTHER O~DAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Honorable Mayor Noel C.
Members of City Council
Roanoke, Virginia
Members of Council:
Taylor and
August 14, 1989
SUBJECT:
I.
II.
LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA)
SUB-REGIONAL LIBRARY FOR THE BLIND GRANT
BACKGROUND
TITLE I,
Be
Federal aid grant through the Library Services
and Construction Act (LSCA) Title I Grant for
$7,884 has been approved for the Roanoke City
Public Library by the Virginia State Library.
City Library is a sub-regional library for
the visually impaired and physically handicapped
serving the special populations of the Fifth
Planning District.
Virginia currently has nine sub-regional
libraries.
Ce
Grant will fund staff training and materials to
improve services to the handicapped and must be
expended by May 15, 1990.
CURRENT SITUATION
Library constantly seeks to improve and expand
its services to special populations by adding new
equipment and materials and by providing training
for library staff in the Outreach/Extension
Services Unit.
Library Administration recommend~ that the grant
of $7,884 be used to:
Purchase one (1) Braille Printer for convert-
ing print materials.
Purchase additional large print books, books
on cassette, closed caption videocassettes
and supplies.
Obtain staff training on automated services
relating to talking books and outreach
services.
III.
IV.
ISSUES
A. Expanded service to the physically disadvantaged.
B. Budget concerns.
C. Compliance with regulations.
ALTERNATIVES
Accept the LSCA Title I Sub-Regional Library fo~~
the Blind Grant and appropriate $7,884 to accounts
to be established in the Grant Fund.
Expanded service to the physically
disadvantaged.
ae
Residents in area nursing homes and
senior citizens' complexes would have
greater access to materials through
deposit collections.
Promotion of special materials and li-
brazy outreach services will be increas-
ed and made available in large print,
braille and audiocassette formats.
Attending programs and training oppor-
tunities would help staff continue the
automation of the Talking Book Program
and to learn new skills in serving
special populations.
Budget concerns: Library budget will be
increased without additional cost to the
City.
Compliance with regulations: Expenditures
would be in compliance with the regulations
governing receipt of this Title I Grant.
Do not accept the LSCA Title I Sub-Regional
Library for the Blind Grant and do not
appropriate $7,884 in the Grant Fund.
Expanded service to the physically
disadvantaged.
ae
Library service to the physically disad-
vantaged would remain at the present
level. Certain library materials and
resources would not be available.
No enhancement of services or programs
would be possible.
2. Bu_~_~et Concerns. Not an issue.
3. Compliance with regulations. Not an issue.
RECOMMENDATION
Be
City Council concur with Alternative A and accept
the Library Services and Construction Title I Sub-
Regional for the Blind Grant in the Amount of
$7,884 and appropriate the funds to the following
accounts to be established in the Grant Fund:
2.
3.
4.
$ 850 to Equipment, #035-054-5004-9005
$1,500 to Training and Development
#035-054-5004-2044
$3,584 to Publications and Subscriptions
#035-054-5004-2040
$1,950 to Administrative Supplies
#035-054-5004-2030.
Establish a r~venue estimate of $7,884 for this
Grant in the Grant Fund.
Authorize the City Manager or his designee to
execute the necessary documents accepting
Grant for the Roanoke City Public Library.
the
WHR/JDR/BAB/js
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Beverly A. Bury, City Librarian
Office of the City Clerk
August 15, 1959
File #255
Orris, Inc.
Route 7
Manchester, Vermont
05254
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 29728-81489 rejecting your
bid for the lease of retail space in the Market Square Parking
Garage for the period congnencing September 1, 1992, and ending
September 1o 1997. Resolution No. 29728-81489 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, August 14, 1989.
On behalf of the Mayor and Members of City Council,
to express appreciation for submitting your bid for
abovedescribed retail space.
I would like
lease of the
Mary F. Parker', CMC
City Clerk
MFP:ra
Eno ·
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kisero Director of Utilities and Operations
Mr. Barry L. Key, Manager, Management and Budget
R~om 456 MunicipaIBuilding 215Church Avenue. $. W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF TRE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1989.
No. 29728-81489,
A RESOLUTION rejecting the bid received for the lease of retati
space in the Market Square Garage for the period colencing September
1, 1992, and ending Septeaber 1, 1997.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid received and opened before City Council on June 12,
1989, for the lease of retail space in the Market Square Garage for
the period colencing September 1, 1992, and ending September 1, [~97,
'be and is hereby REJECTED.
2. The City Clerk is directed to notify said bidder and to ex-
press the City's appreciation for such bid.
ATTEST:
City Clerk.
August 14, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Bids to lease retail
Market Square Garage
space in the
I concur with the recommendations of the attached
Bid Committee Report.
Respectfully submitted:
W. Robert Herbert
City Manager
WRH/kds
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Utilities and Operations
Director of Public Works
Manager, Management and Budget
August 14, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
subject: Bids to lease retail space in the Market Square Garage
I. Background
A. Bids were received and opened before City Council, after du~
and proper public advertisement, on June 12, 1989 for the
lease of retail space in the Market Square Garage from
September 1, 1992 to September 1, 1997.
B. The following bid was received from Orvis, Inc., and was the
only bid received.
"Rent for year one (1992) shall be $30,000 plus the CPI index
for that year and each succeeding year plus the sales
percentage rent per lease (if applicable)."
Orvis, Inc. has requested by letter dated June 26, 1989 (copy
attached) that their bid be rejected due to an error in the
bid.
II. Issues
A. Compliance with bid.
B. Request of Orris, Inc. to reject bid of June 12, 1989.
III. Alternatives
A. City Council reject bid.
1. Compliance with bid and moot issue.
2. Request of Orvis, Inc. would be granted.
B. City Council accept Orvis, Inc.'s bid.
1. Compliance with bid would be questionable.
2. Request of Orris, Inc. would not be granted.
Member of Council
August 14, 1989
Page 2
IV.
EDC/kds
cc:
Recommendation
City Council reject bid in accordance with Alternative A.
Respectfully submitted,
Bid Committee: ~--~-~ ~
Robert A. Garland, Chairman
William F. Clark
City Attorney
Director of Finance
Director of Utilities and Operations
Director of Public Works
Manager, Management and Budget
AMERICA'S OLDEST MAIL ORDER COMPANY
A SPORTING TRADITION SINCE 1856
Roanoke C ty Office of
Economic Development
June 26, 1989
Mr. Doug Chittum
Roanoke City Council
Municipal Buildin§, Room 355
215 Church Avenue SW
Roanoke, VA 24014
Dear Mr. Chittum:
Subject: Lease of Roanoke at 19 Campbell Avenue in the Market Garage
We have made an error on the bid submitted on June 12, 1989. After
reading the original lease which expires in 1992, we are asking you to
reject our bid of June 12, 1989.
Please let us know if the lease is reopen for bid at some time in the
future.
Sincerely,
Thomas Vaccaro
Vice President of Finance
TV/vf
THE ORVIS COMPANY, INC. "' MANCHESTER, VERMONT 05254 " 802-362-3622
TELECOPIER: 802-362-3525 · TELEX: 382671
Office of the City CJe~
June 14, 1989
File ~255
~r. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bid for the lease of approximately 3,000 square
feet of retail space and an additional storage area within the
Market Square Parking Garage on Campbell Avenue, S. W., was
opened and read before the Council of the City of Roanoke at a
regular meeting held on Monday, June 12, 1989:
BIDDER
BASE BID TOTAL
Orvis, Inc.
(Rent for year one (1992) shall be
$30,000 plus the CPI index for that
year and each succeeding year, plus
the sales percentage rent per lease,
if applicable.)
On motion, duly seconded
referred to you for study,
and unanimously adopted, the bid was
report and recommendation to Council.
Sincerely,
City Clerk
MFP: ra
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
Raom 456 Municipal Building 215 Church Avenue SW Roanoke V~rg~nia 240t I (703) 98t-254.1
Office of me City Cler~
June 19, 1989
Sidney's, Inc.
P. O. Box 2740
Roanoke, Virginia
24001
Gentlemen:
I am returning your proposal submitted for the lease of approxi-
mately 3,000 square feet of retail space and a separate storage
area contiguous thereto located on the ground floor of the Market
Square Parking Garage on Campbell Avenue in the downtown area of
the City, which proposal was received and inadvertently opened
in the City Clerk's Office on Friday, June 16, 1989.
Inasmuch as the deadline for receipt of the bids was Monday, June
12, 1989, at 5:00 p.m., I am unable to accept your proposal.
Sincerely,
Mary F. Parker, CMC
City Clerk
~,IFP : s e
Erie.
Room 456 M~nlcipal Building 215 Church A,,~nue, SW P, oanoke, Virginia 24011 (703) 98%2541
BID FORM
DATE
Roanoke City Council
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Roanoke City Council:
The undersigned hereby proposes and agrees, if this bid is
accepted, to lease from the City of Roanoke, 3,000 square feet of retail
space located at 19 Campbell Avenue in the Market Garage, in accordance
with the Instructions to Bidders filed
BASE BID:
(FIRM)
(BY)
Business Address
DIRECTIONS FOR MAILING BIDS: If proposals are sent by mail, they shall
be sent by registered mail.
Opaque envelopes containing proposals and certified check or bidders
bond must be sealed, marked and addressed as follows:
Roanoke City Council
c/o City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Place the following in lower left-hand corner of the envelope:
LEASE OF RETAIL SPACE AT
19 CAMPBELL AVENUE
ROANOKE, VIRGINIA 24011
CITY OF ROANOKE
P~EQUEST FOR PROPOSALS
Sealed proposals will be received in the Office of the City Clerk,
Room 456, Municipal Building, Roanoke, until 5:00 p.m., June 12, 1989,
and proposals so received will be opened publicly and read before City
Council at its meeting on June 12, 1989, in the City Council Chambers,
Fourth Floor, Municipal Building, Roanoke, Virginia, for the following:
THE LEASE FOR A FIVE (5) YEAR PERIOD COMMENCING
SEPTEMBER 1, 1992, OF APPROXIMATELY 3,000 SQUARE
FEET OF RETAIL SPACE AND A SEPARATE STORAGE AREA
CONTIGUOUS THERETO LOCATED ON THE GROUND FLOOR
OF THE MARKET SQUARE PARKING GARAGE ON CAMPBELL
AVENUE IN THE DOWNTOWN AREA OF THE CITY, AND THE
IMMEDIATE OPENING OF A RETAIL STORE THEREIN.
Specific information is contained in the Instructions to Bidders
available in the Office of Economic Development, Room 355, Municipal
Building, Roanoke, Virginia. A copy of the full text of the ordinance
proposing to make this lease is on file in the City Clerks' Office.
The City of Roanoke reserves the right to reject any and all pro-
posals, to waive any informalities in any proposal, and to award the
lease to other than the proposer of the highest lease rate, should the
City deem it in its best interest to do so.
Date May 18~ 1989 Mary F. Parker, City Clerk
Publish once a week for four successive weeks, beginning on May 21,
1989.
g~) NUNdcR 5 lt~O7009
PUbLIShER'S FE~_ > z),, 0. a,.
CITY UF RU~NQK~
C/O NARY F PARKER
CITY CLERKS OFFICE
RODM 45o MUNICIPAL ~LDu
KUANQK~ VA 24011
[: i"r
'89 ,.', ii 21
STATL OF VIRGINIA
CITY CF ROANOKE
AFFIDAVIT
PUBLICATION
I) (THc uNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE ~F THE TINmS-WORLD COR-
PORATION~ .HICH CORPORATION IS PUbLiSHER
DAILY NEWSPAPER PUSLIS~ED IN ROANO~L) IN
THE STATE OF VI~GINIA~ DO CERTIFY ThAT
THE ANNEXED NOTICE ~AS PUBLISHED iN SAID
NENSPAPEKS ON lm~ FOLLOWING OATES
05/21/~9 SUNDAY
05/28/d9 SUmD~Y
06/0~/89 SUNDAY
05/tI/u~ SUNDAY
AUIHORiZED SIGNATURe
LEASE AGREEMENT
THIS LEASE AGREEMENT, made and entered in duplicate on this
, by and between CITY OF ROANOKE,
VIRGINIA, hereinafter referred to as "Lessor", and the successful
bidder, hereinafter referred to as "Lessee";
WHEREAS, the Lessor owns certain property in Roanoke, Virginia
commonly referred to as the Market Square Parking Garage, hereinafter
referred to as the "Garage" located on Campbell Avenue in the downtown
area of the City.
WHEREAS, the Lessee desires to lease approximately 3,000 square
feet of retail space for the purpose of selling clothing and other items
and products.
NOW, THEREFORE, IN CONSIDERATION of the recitals and mutual
covenants contained herein, the parties hereto agree as follows:
1. Leased Premises. Lessor hereby leases to Lessee, subject to
and upon the terms and conditions hereinafter set forth, those certain
premises in the Garage consisting of approximately 3,000 square feet of
retail space and the separate storage space described as follows:
Hereinafter referred to as "Leased Premises" and identified as such
on the drawing labeled Center in the Square 1 which is attached to
and made a part of this Lease Agreement as Exhibit "A".
The Lessor agrees to provide to the Lessee during the term of this
Lease and any renewal term two (2) parking permits in the Garage at the
City's market rate.
2. Lessor's Warranties. Lessor represents and warrants that:
A. Lessor is the sole owner in fee simple of the Leased
Premises and has full right and power to grant the estate demised and to
execute and perform this Lease;
B. The Leased Premises is now and will remain free and clear
of all encumbrances created by Lessor which could adversely affect
Lessee's leasehold estate;
C. As of the date of execution of this Lease Agreement, the
intended use of the Leased Premises for purposes stated herein is
permitted by all applicable zoning laws and regulations; and
D. As of the date of execution of this Lease Agreement, to
the best of Lessor's knowledge, the Leased Premises complies with all
applicable ordinances, regulations and zoning and other laws, and the
use of the Leased Premises for an initial term of five (5) years
commencing on September 1, 1992.
4. Rent. For the initial five-year term of this Lease Agreement,
Lessee shall pay to the Lessor,.at the Lessor's Office of Billings and
Collections, as rent, for the use of the Leased Premises the sum of
per month ( per year), payable monthly in advance, plus
one percent (1%) of the first $500,000 in gross revenue from sales made
from the Leased Premises each year, three percent (3%) of the gross
revenue of $500,000 to $1,000,000, and four percent (4%) of the gross
revenue over $1,000,000, which sum shall be payable within sixty (60)
days of the end of each calendar year.
There shall be excluded from gross revenue any sales tax or other
similar tax, uncollected funds, sales to employees and any catalog
sales.
Lessor shall have the reasonable right to inspect Lessee's
financial records to the extent necessary to verify the amount of
Lessee's yearly gross receipts from sales on the Leased Premises.
5. Use of Premises. Lessee hereby agrees that the Leased
Premises will be used for the retail sale of clothing and other items
and products and for operations in conjunction with its catalogue sales
operation, and that the Leased Premises shall not be put to any other
use without the prior written consent of Lessor.
6. Maintenance. Lessor, at its sole cost and expense, will
service and maintain the structural foundation of the walls, exterior
canopies, exterior lighting, utility and service lines and roof of the
Leased Premises and shall replace any HVAC equipment which requires
replacement.
Lessee, at its sole cost and expense, will service and maintain the
Leased Premises in good repair, condition and appearance during the term
of this Lease, ordinary wear and tear excepted, and Lessee will make all
non-structural changes of every kind or nature which may be required to
be made for any reason in connection with Lessee's use of the Leased
Premises.
Lessee shall keep in good running order electric wiring, toilets,
water pipes, water, gas and electric fixtures; replace all locks,
trimmings, glass and plate glass broken during the tenancy, and unstop
all water fixtures that may become choked. If there be any elevators,
escalators, lifts, machinery or appliances (herein called "equipment") on
the Leased Premises, Lessee shall care for, maintain, and repair same,
and shall indemnify and save harmless Lessor from any liability or
claims for damages for injuries to persons and property arising
therefrom, unless due to Lessor's negligence. Lessee shall not make any
alterations of, additions to or changes in the Leased Premises or
equipment without the prior written consent of Lessor, which consent
shall not be unreasonably withheld. Lessee further covenants and agrees
that all signage and the general appearance of the Leased Premises shall
be subject to the prior approval of the Lessor, which approval shall not
be unreasonably withheld. Lessee shall remove any signage or other
materials which negatively affect the general appearance of the Leased
Premises in the sole and exclusive discretion of Lessor. All permanent
alterations, changes, and improvements, by whomsoever made, shall be the
property of Lessor. Nothing contained in this paragraph shall be
construed as requiring Lessor to make any repairs, except repairs of a
structural nature, and as specified earlier in this paragraph.
7. Inspection. Lessee shall permit Lessor or its authorized
agents to enter the Leased Premises for the purpose of inspection at any
reasonable time or times and upon reasonable notice during the term of
this Lease provided, however, that such inspections shall not
unreasonably interfere with Lessee's use and occupancy of the Leased
Premises.
8. Utilities. Lessee shall promptly pay all fuel, water, gas,
sewage, electricity, lighting, and other bills as the same may become
due, it being understood and agreed that the Lessee shall promptly make
all required deposits for meters and utilities services.
9. Insurance and Indemnification. Lessee agrees to pay and to
protect, indemnify and save harmless Lessor from and against any and all
liabilities, damages, costs, expenses, including, without limitation,
reasonable attorneys' fees, causes of action, suits, claims, demands, or
judgments of any nature whatsoever arising from injury to or death of
persons or damages to property resulting from Lessee's use of the Leased
Premises caused by any act or omission of Lessee.
Lessee shall, at its cost and expense, obtain and maintain during
the term of this Lease comprehensive general liability insurance with
companies of recognized standing, including protection against bodily
injury or death liability and property damage liability, providing no
less than $1,000,000.00 combined single limit of liability per
occurrence, which policies shall name Lessor as an additional insured.
The Lessee shall furnish Lessor with a certificate or certificates
showing the type, amount, effective dates and date of expiration of the
required insurance policy or policies prior to and for the duration of
the occupancy of the Leased Premises. The certificate shall contain
substantially the following statement "The insurance covered by this
certificate shall not be cancelled or materially altered, except after
thirty (30) days written notice has been received by the City of
Roanoke."
11. Destruction of Premises. Lessee shall be responsible for
insuring all personal property, equipment, and trade fixtures, and
Lessee shall hold Lessor harmless for said items, if destroyed or
damaged by fire or otherwise, unless caused by Lessor's negligence.
Lessor shall be responsible for and shall maintain fire and
extended coverage insurance on the Garage and the structural portions of
the Leased Premises and the Basic Improvements paid for by the City at
replacement cost in reputable insurance companies.
If the Leased Premises are damaged or destroyed in whole or in part
by fire or other casualty and the same can be repaired or restored
within one hundred twenty (120) days from the date of the damage, Lessor
shall repair the Leased Premises and the Basic Improvements within the
said period and, in that event, there shall be a proportional abatement
of rent to the extent Lessee is unable to conduct its business in a
normal manner while Lessor repairs the Leased Premises.
In the event the Leased Premises are damaged and destroyed and
cannot be repaired or restored within one hundred twenty (120) days from
the date of the damage, either Lessor or Lessee may terminate this Lease
by giving written notice to the other within thirty (30) days after the
damage occurs, in which event this Lease shall terminate, and rent shall
abate in total from the date of such damage or destruction. If neither
party elects to terminate this Lease, Lessor shall proceed with due
diligence to repair and restore the Leased Premises and the rent shall
abate in proportion to the extent Lessee is unable to conduct its
business in a normal manner from the date of such damage or destruction.
12. Eminent domain. Eminent domain proceedings resulting in the
condemnation of part of the Leased Premises that leave the rest usable
by Lessee for the purposes of the business for which the Leased Premises
are leased will not terminate this Lease, unless Lessee at its option
terminates it by giving written notice of termination to the other
party. The effect of such condemnation, should such option not be
exercised, will be to terminate the Lease as to the portion of the
Leased Premises condemned and leave it in effect as to the remainder of
the Leased Premises, and the rent and utilities and charges fee provided
for herein shall be adjusted accordingly. Compensation awarded as a
result of such condemnation shall be that of Lessor, except to the
extent that part of the aware is allocated and specifically identified
as damages for the value of Lessee's leasehold estate, its trade
fixtures or to relocation costs. Lessor agrees not to use its power of
eminent domain to take all or any portion of the Leased Premises.
13. Assignment. Lessee shall not assign or transfer this Lease in
whole or in part, sublet or license the Leased Premises or any part
thereof without the prior written consent of Lessor, which consent shall
not be unreasonably withheld, except that Lessee shall have the right
without Lessor's consent to sublease or assign the Leased Premises or
any part thereof to a parent, subsidiary, or affiliate of Lessee to be
used for the purposes set out n Paragraph 6 above. If consent to assign
or sublease is given, no such assignment or sublease shall in any way
release or relieve Lessee from any of its covenants or undertakings
contained in this Lease, and Lessee shall remain liable on this Lease
· during the term thereof.
14. Force Majeure. The obligations of the parties hereunder shall
be subject to force majeure (which shall include lawful strikes, riots,
floods, accidents, Acts of God, and other causes or circumstances beyond
the control of the party claiming such force majeure as an excuse) for
nonperformance of such obligations.
15. Default. It is understood and agreed by and between the
Lessor and the Lessee that if default be made in the timely payment of
rent set out in Paragraph 5, above, or any part thereof, or in the event
of breach by Lessor or Lessee of any of the covenants and agreements
herein contained, the aggrieved party may serve a written sixty (60) day
notice of default, specifying such default, on the breaching party. If
such default is not remedied within said sixty (60) days, this Lease
Agreement shall automatically end and expire; provided, however, if the
default involves the failure of Lessor to perform its maintenance
obligations under Paragraph 7 and the failure impairs Lessee's business
operations, Lessor shall have a reasonable period of time to cure not to
exceed seven (7) days.
16. Taxes and Assessments. Lessee agrees that it will be
responsible for the payment of any leasehold taxes or other legal taxes,
charges or assessments imposed by virtue of its occupancy of the Leased
Premises.
17. Compliance with Laws. Lessee agrees to conform to and not to
violate laws, ordinances, rules, regulations, and requirements of
federal, state, county, municipal, or other governmental authorities and
the various departments thereof now existing or hereinafter created
affecting Lessee's use and occupancy of the Leased Premises.
18. Lessee's Obligation to Quit Premises. Lessee shall, upon the
expiration or termination of this Lease, peaceably quit and deliver to
Lessor possession of the Leased Premises in the same condition as of the
date of commencement, normal wear and tear and damage caused by fire or
natural disaster excepted, and shall promptly clean up and remove all
personal property and non-fixture items on the Leased Premises.
19. Fixtures. Ail fixtures, equipment, improvements, and
appurtenances permanently vacated to or built into the Leased Premises,
whether or not by or at the expense of Lessee, and any personal property
of the Lessor or installed by Lessor in the Leased Premises shall be and
remain a part of the Leased Premises and shall be deemed property of the
Lessor and shall not be removed by Lessee.
All movable partitions, other business and trade fixtures,
furnishings, furniture, machinery and equipment, communications
equipment, and other personal property located in the Leased Premises
and acquired by or for the account of Lessee without expenses to Lessor
may be removed by Lessee at any time during the term hereof, provided
that Lessee shall repair any damage to the Leased Premises resulting
from such removal to the reasonable satisfaction of Lessor.
20. Peaceful Enjoyment. Lessor covenants and agrees that if and
so long as Lessee shall pay the rent called for under this Lease as the
same shall become due and shall keep all the covenants and agreements
required by it to be kept during the Lease and shall perform all its
other obligations hereunder. Lessee shall have the peaceful and quiet
occupation and enjoyment of the leased Premises.
21. Notices. Notices given under the terms of this Lease shall be
deemed properly served if such notice is mailed by Certified United
States Mail, Return Receipt Requested; if to Lessor addressed to City
Manager, City of Roanoke, Room 364 Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011; and if to Lessee addressed to
the Successful bidder. Notice mailed in accordance with the provisions
hereof shall be deemed to have been given as of the date of receipt or
the third business day following the date of such mailing, whichever
date is earlier.
22. Covenants and Conditions. Each provision of this Lease shall
be deemed to be both a covenant and a condition running with the land
unless otherwise provided.
23. Conveyances. If Lessor sells, conveys or passes title to the
Leased Premises, the Lessee shall be bound by the terms and conditions
herein to the new owner of the Leased Premises, and the new owner shall
take title subject to this leasehold interest.
24. Severability. If any clause or provision of this Lease is or
becomes illegal or unenforceable because of present or future laws or
rules or regulations of any governmental body or entity, effective
during the term of this Lease, the intention of the parties hereto is
that the remaining parts of this Lease shall not be affected thereby
unless such clause or provision is, in the reasonable determination of
both Lessee and Lessor, essential and material to their respective
rights, in which event either party shall have the right to terminate
this Lease upon thirty (30) days' written notice to the other party.
25. Completeness of Agreement. This document, together with
Exhibit "A" constitutes the entire agreement between the parties and
supersedes any prior understanding or written or oral agreements between
the parties respecting the within subject matter. No changes or
modifications of any of the covenants, terms or conditions hereof shall
be valid unless in writing and signed by authorized officers of the
parties hereto.
26. Successors and Assigns. This Lease Agreement shall be binding
upon the parties and their successors and assigns.
27. Non-Discrimination. During the performance of this contract,
the Lessee agrees as follows:
Lessee will not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, sex or
national origin, except where religion, sex or national origin is a
bona fide occupation qualification reasonably necessary to the normal
operation of the contractor. Lessee agrees to post in conspicuous
places, available to employees and applicants for employment, notices
setting forth the provisions of this non-discrimination clause.
Lessee, in all solicitations or advertisements for employees placed
by or on behalf of the Lessee, will state that such Lessee is an equal
employment opportunity employer.
Notices, advertisements and solicitations placed in accordance with
federal law, rule or regulation shall be deemed sufficient for the
purposes of meeting the requirements of this section.
Lessee will include the provisions of this Paragraph 27, in every
subcontract or purchase order for construction at the Leased Premises of
over ten thousand dollars ($10,000.00), so that the provisions will be
binding upon each subcontractor or vendor. Any inadvertent failure by
the Lessee to comply with the terms of this Paragraph shall not be
grounds for terminating this Lease Agreement.
28. Governing Law. This Lease Agreement shall be governed by and
construed in accordance with the laws of the Commonwealth of Virginia.
29. No Broker. The parties covenant that this Lease Agreement was
directly negotiated between them and no broker was involved in bringing
about this Agreement. No claim of a broker's fee shall be made against
either party.
30. Memorandum of Lease - Recording. The parties agree that in
the event either party hereto shall desire to file this Lease of record,
the parties hereto shall forthwith cause to be prepared, and shall
thereafter execute, a memorandum of this Lease in the form prescribed by
statute, which memorandum, and not this Lease, shall then be so filed
for record.
31. Subordination. This Lease and rights of the Lessee hereunder
are and shall be subject to the lien of any and all mortgages which may
now or hereafter affect the Leased Premises or the Garage, provided that
such mortgagee agrees not to disturb the tenancy of Lessee under this
Lease so long as Lessee is not in default hereunder.
32. Waiver of Subrogation. Each of the parties to this Lease
hereby waives all causes of action and rights of recovery against the
other party, and their respective heirs, administrators, successors,
officers, employees, agents and assigns for any loss or damage occurring
to the Leased Premises, or the improvements, fixtures, merchandise and
personal property of every kind located in and about the Leased Premises
resulting from any perils covered by insurance regardless of cause or
origin, including the negligence of either party, their respective
heirs, administrators, successors, officers, employees, agents and
assigns to the extent of any recovery under a policy or policies of
insurance. To the extent necessary to effect the foregoing waiver of
subrogation, each of the parties agree to obtain from their respective
· insurance carriers endorsements to such policies of insurance waiving
the right of subrogation of the insurance carrier.
IN WITNESS WHEREOF, the parties hereto have affixed their
signatures the day and year first above written.
oO. o
Leased Premises
EXHIBIT A
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE authorizing the execution of a lease agreement
for approximately 3,000 square feet of retail space and an addi-
tional storage area within the Market Square Parking Garage.
BE IT ORDAINED by
City Manager and City
execute and
with
September 1,
the Council of the City of Roanoke that the
Clerk be and they are hereby authorized to
to seal and attest, respectively, a lease agreement
, providing for a five year lease, from
1992 to August 31, 1997, such lease to contain
substantially those terms and conditions set out and described in
the draft lease agreement attached to and incorporated into the
City Manager's report to Council dated May 15, 1989; the form of
such lease agreement to be subject to the approval of the City
Attorney.
ATTEST:
City Clerk.
Office of the City Clerk
August 18, 1989
File #27
Mr. Dewey G. Lusk, Jr.
President
Structures & Utilities Company,
P. O. Box 2218
ChPistiansburg, Virginia 24068
[ne.
Dear Mr. Lusk:
I am enclosing copy of Ordinance No. 29730-81489 accepting the
· bid of Branch & Associates, Inc., in the total amount of
$828,800.00, for the replacement of Blower Engine No. 7 with a
diesel fueled blower drive unit at the Water Pollution Control
Plant, upon certain teems and conditions. Ordinance No.
29730-81489 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, August 14, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc ·
Rbom 456 Municipal Suilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 0Sl-2S41
Office of the City Clerk
August 18, 1989
File #27
Mr. J. C. Harrison, IV
President
Branch & Associates, Inc.
3902 Franklin Road, S. W.
Roanoke, Virginia 24014
Dear ,Ur. Harrison:
I am enclosing copy of Ordinance No. 29730-81489 accepting the
bid of Branch & Associates, Inc., in the total amount of
$828,800.00, for the replacement of Blower Engine No. 7 with a
diesel fueled blower drive unit at the Water Pollution Control
Plant, lipon certain terms and conditions. Ordinance No.
29730-81489 was adopted by the Council of the City of Roanoke at
a regular meeting held on ~dondayo August 14, 1989.
Sincerely, ~~
y Parker', CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Dolores C. Daniels, Citizens' Request for Service
Room 456 MunicipaIBuilding 215Church Avenue, S.W. Roanoke. Virginia 24011 (70:1)981-2541
Office ofthe City Clerk
August 18, 1989
Fi le #27
Mr. S. Boyd Shorter
Vice-President
Creative Construction & Development
P. 0. Box 5426
Roanoke, Virginia 24012
Corporation
Dear Mr. Shorter:
I am enclosing copy of Ordinance No. 29730-81489 accepting the
bid of Branch & Associates, Inc., in the total amount of
$828,800.00, for the replacement of Blower Engine No. 7 with a
diesel fueled blower drive unit at the Water Pollution Control
Plant, upon certain terms and conditions. Ordinance No.
29730-81489 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, August 14, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
R~om456 MunicipalSuilding 215 Church Avenue, S.W. Roanoke, Vkginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1989.
No. 29730-81489.
VIRGINIA,
AN ORDINANCE accepting the bid of Branch & Associates, Inc.,
for the replacement of Blower Engine No. 7 with a diesel fueled
blower drive unit at the Water Pollution Control Plant, upon cer-
tain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Branch & Associates, Inc., in the total amount
of $828,800.00, for the replacement of Blower Engine No. 7 with a
diesel fueled blower drive unit at the Water Pollution Control
Plant, such bid being in full compliance with the City's plans and
specifications made therefor and as provided in the contract docu-
ments offered said bidder, which bid is on file in the Office of
the City Clerk, be and is hereby ACCEPTED.
2. The City ~anager or the Assistant City ~anager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney,
for out of funds heretofore or
Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
and the cost of said work to be paid
simultaneously appropriated by
ATTEST:
City Clerk.
Office of the City Clerk
August 18, 1989
File ~$0-27
Mr. Joel M. Schlange,
Directo, of Finance
Roanoke, Virginia
Dear Mr. Schlange,:
I am attaching copy of OPdinance No. 29?29-81489 amending and
,eordaining certain sections of the 1989-90 Sewage Fund
App,op,iations, p,oviding fo, the transfe, of $$90,000.00 from
Retained Earnings - Unrestricted to Roanoke Diesel Engine No. 7,
in connection with awa,d of a cont,act to Branch & Associates,
Inc., for replacement of Diesel Engine No. ? at the Wats,
Pollution Control Plant. Ordinance No. 29?29-81489 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, August 14, 1989.
Since,ely, ~
City Clerk
MFP:,a
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark. Director of Public Works
Mr. Cbs, les M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Dolo,es C. Daniels, Citizensf Request for Service
Room456 Munlcipal8uilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)g81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1989.
No. 29729-81489.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Sewage Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT OP. DAINED by the
Roanoke that certain sections of the
Appropriations, be, and the
reordained to read as follows,
same are
in part:
Council of the City of
1989-90 Sewage Fund
here~, amended and
Appropriations
Capital Outlay
Roanoke Diesel Engine No. 7
(1) ....................
6,260,199
890,000
Retained Earnings
Retained Earnings - Unrestricted (2) ...............
1) Appropriations from
General Revenue
2) Retained Earnings -
Unrestricted
(003-056-8448-9003) $ 890,000
$12,800,970
(003-3336)
(890,000)
BF~_LT FURT~u~K OP/)AINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
City Clerk.
(i!T" ;: :
August 14, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Roanoke Diesel Engine No. 7
Blower Drive Unit with a Single
Fuel Diesel Motor Replacement
Water Pollution Control Plant
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
ce:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Construction Cost Technician
Roanoke, Virginia
August 14, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Roanoke Diesel Engine No. 7
Blower Drive Unit with a Single
Fuel Diesel Motor Replacement
Water Pollution Control Plant
Roanoke, Virginia
I. Background:
Ao
City Council, at its July 10, 1989 meeting, publicly opened
and read aloud the bids received for the Roanoke Diesel
Engine #7 Blower Drive Unit with a Single Fuel-Diesel Motor
Replacement at the Water Pollution Control Plant in Roanoke,
Virginia.
Bo
Three (3) bids were received with Branch & Associates, Inc.
of Roanoke, Virginia submitting the low bid in the amount of
$828,800.00 and 365 consecutive calendar days.
Co
Work shall consist of the removal of the existing No. 7 gas
(methane) fired engine, the replacement of the 20,000 gallon
fuel storage tank and related work as required.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
contract documents.
B. Amount of the low bid.
C. Fund£n8 for the project.
D. Time of completion.
Page 2
III. Alternatives are:
Aa
Award a lump sum contract to Branch & Associates, Inc. of
Roanoke, Virginia, in the amount of $828,800.00 and 365 con-
secutive calendar days. Contractor to provide and install
Diesel Engine No. 7 Blower Drive Unit, to remove, properly,
the existing 20,000 gallon steel fuel tank and replace with a
new 20,000 gallon fiberglas fuel tank in accordance with
today's regulations. Work to be done in accordance with the
Contract Documents as prepared by Clean Water Engineers of
Fincastle, Virginia.
1. Compliance of the bidders with the requirements of the
contract documents was met.
2o
Amount of the low bid exceeds the estimated cost but is
acceptable. Only one engine manufacturer bid on this
engine replacement; Waukesha Engine Co. They are the
only engine company that has an engine that runs hot
enough to generate the steam required to operate the
digesters and heat the building(s). The other manufac-
turers would have to modify their engines or supply spe-
cial adapters to be able to generate steam and therefore
chose not to bid.
Blower engine No. 8 was replaced last year with an
electric motor drive that does not generate steam. The
old engine was saved for parts to maintain blower engine
No. 6. The existing engine No. 7 will be used for the
same purpose. When these spare parts have been used
then No. 6 will also have to be replaced. At that time
the engine replacement could be bid, without the steam
generating capability which would open it up to other
engine manufacturers.
Fundin8 will need to be appropriated from the Water
Pollution Control Plant Retained Earnings to the
Maintenance and Equipment Account No. 003-056-3150-2010.
4. Time of completion was specified as 365 consecutive
calendar days which is acceptable to both parties.
Reject all bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the
contract documents would not be an issue.
2. Amount of the low bid may increase if the project is
rebid at a later date.
Page 3
3. Funding would not be encumbered at this time.
Time of completion would be extended. This blower
engine needs to be replaced as expeditiously as possible
to provide dependable blower engine power that can also
produce the required steam to operate the digesters and
heat the building(s).
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to enter into a contractual
agreement with Branch & Associates, Inc., of Roanoke,
Virginia for replacement of Blower Engine No. 7 with a Diesel
Fueled Blower Drive Unit for the Water Pollution Control
Plant in accordance with the contract documents as prepared
by Clean Water Engineers, Inc. of Fincastle, Virginia in the
amount of $828~800.00 and 365 consecutive calendar days.
Co
Appropriate funding for this project from the Water Pollution
Control Plant Retained Earnings to an account to be
established by the Director of Finance as follows:
1. Contract with Branch and
Assoc£ates, Inc.
$828,800. O0
2. Project Contingency
61~200.00
Total project amount
$890,000.00
D. Reject the other bids received.
Respectfully submitted,
Ro~be~d , Chairman
William F. Clark
Kit B. Kiser
Page 4
RAG/LBC/mm
Attachment: Tabulation of Bids
cc:
City Attorney
Director of Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
TABULATION OF BIDS
ROANOKE DIESEL ENGINE BLOWER
DRIVE UNIT WITH A SINGLE FUEL
DIESEL MOTOR REPLACEMENT
WATER POLLUTION CONTROL PLANT
Bids opened before City Council at 7:30 p.m. on July 10, 1989.
BIDDER BASE BID ALTERNATE 1 BID BOND
Branch & Associates, Inc. $828,800.00 -- YES
Structures & Utilities Co., Inc. $868,000.00 -- YES
Creative Construction $860,911.00 -- YES
and Development Corp.
Time of construction was specified as 365 consecutive calendar days.
Alternate 1 was to replace the engine control panel. The contractors chose not
to bid this item. The reworking of the existing control panel is included in
the Base Bid.
Engineer's Estimate: $685,000.00
William F. Clark Kit B. Kiser
Office of the City Clem
July 12, 1989
File #468B-27
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Corrgnittee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for replacement of Diesel Engine No. 7 at the
Roanoke Water Pollution Control Plant, were opened and read
before the Council of the City of Roanoke at a regular meeting
held on Monday, July 10, 1989:
BI DDER
BASE BID TOTAL
Branch & Associates, Inc.
Creative Construction & Development Corporation
Structures & Utilities Company, Inc.
$828,800.00
860,911.00
868,000.00
On motion, duly seconded and adopted, the bids were referred to
you for tabulation, report and recorr~nendation to Council.
Sincerely,
SHE:fa
Enc.
pc: Mr.
Wilburn C. Dibling,
Sandra ~. Eakin
Deputy City Clerk
Jr., City Attorney
Room 450 Municipal Building 215 Church Avenue SW Roanoke, Virginia 24011 (703) 98'f-2541
Office of the City Clerk
August 18, 1989
File #205-468B-169
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29689-81489 authorizing exe-
cution of a revocable license for the installation of two water
quality monitoring wells by Conoco, Inc., on City property
located at Fire Station No. 13, upon certain terms and con-
ditions. Ordinance No. 29689-81489 was adopted by the Council of
the City of Roanoke on first reading on Monday, July 24, 1989,
also adopted by the Counoil on second reading on Monday, August
14, 1989, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
EnCo
pc: Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Rawleigh W. Quarles, Fire Chief
Mr. Kit H. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
and
Room 456 MunicipaIBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)g81-2S41
Office of the City Clerk
August 18, 1989
File #205-465B-169
Mr. M. R. Breyers
Envi,onmental Engineer
Conoco, Inc.
P. O. Box 4r$4
Houston, Texas 77210-4784
Dear Mr. Brevets:
I am enclosing copy of Ordinance No. 29689-81489 authorizing e~e-
cution of a revocable license for the installation of two water
quality monitoring wells by Conoco, Inc.o on City property
located at Fire Station No. 13, upon certain terms and con-
ditions. Ordinance No. 29689-81489 was adopted by the Council of
the City of Roanoke on first reading on Monday, July 24, 1989,
also adopted by the Council on second reading on Monday, August
14, 1989, and will take effect ten days following the date of its
second reading.
Sincerely,
City Clerk
CMC
MFP: ra
Ene.
Room456 MunicipaIBuilding 215Church Avenue, S.W. Roanoke. Virginia 24011 (703)g81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1989.
No. 29689-81489.
VIRGINIA,
AN ORDINANCE authorizing the proper City officials to execute
revocable license for the installation of two water quality moni-
toring wells by Conoco, Inc., on City property located at Fire
Station No. 13, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are authorized to execute and attest,
respectively, in form approved by the City Attorney, the appropri-
ate revocable license for the installation of two water quality
monitoring wells on Fire Station No. 13 property located at 4330
Appleton Avenue, N.W., said agreement to include provision for
Conoco, Inc., to indemnify the City and to provide security for
performance of its obligations in the amount of $500,000.00, as
well as appropriate comprehensive general liability and contractual
insurance with Conoco, Inc., to be responsible for all expenses and
removal and restoration of the property, and other terms and con-
ditions deemed appropriate, as more particularly set forth in the
report to this Council dated July 24, 1989.
ATTEST:
City Clerk.
Roanoke, Virginia
July 24, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
RE:
Gasoline Spill Monitoring Wells Installation
Fire Station No. 13
4330 Appleton Ave., N.W.
Background:
A.
Jet Convenience Store, at 1805 Peters Creek Road, N.W., across ~he ~-~
street from Fire Station No. 13, experienced a leak of high test un2~i~i~
leaded gasoline from a new line. · ~ ::~
Conoco~ Inc., the station's petroleum products supplier, initiated ~-~
recovery procedures, pumping from a well site, on December 2, 1988. !
By the time pumping was initially terminated on April 5, 1989, 433 ~
gallons of petroleum (gasoline) had been recovered. Pumping has since
been resumed and a total of 670 gallons of petroleum products has been
recovered.
Co
State Water Control Board (S.W.C.B.) has requested an environmental
assessment study of the area to determine the extent of the spread of
the gasoline underground. This is accomplished by placing monitoring
wells around the area of the spill, possibly over a large area.
II. Current Situation:
Conoco, Inc. has requested permission to install two (2) water quality
monitoring wells on the Fire Station No. 13 property (see attached
letter and maps). Wells to be located between Firehouse and Appleton
Avenue, N.W., drilled to bedrock (4'-6') then into bedrock to a total
depth of 15' and covered with a 12" x 12" drive-over box set in a
30' x 30' concrete pad. Siting of wells to be in locations acceptable
to and approved in advance by the City.
B. Wells. may be long-term but not permanent installations. There is a
possibility that they may also be converted to extraction wells if
necessary. Conoco, Inc. would be required to obtain written addition-
al authority from the City Manager to convert wells for extraction.
Extraction would be accomplished by a vacuum tank truck or trailer
using a process to separate water and petroleum. Rates of extraction
and indemnification exposure protection would be established by the
City at the time permission to extract is sought.
C. Water Resources Committee has been informed that the Administration
would bring this matter directly to City Council.
Members of City Council
Gasoline Spill Monitoring Wells Installation
Page 2
Test result analysis will be required to be submitted to the City from
any analysis of material from monitoring wells located on City prop-
erty, as part of the permit conditon, within 7 calendar days of when
the test analysis is performed.
III.
Issues:
A. Need
B. Timin~
C. Interference with City Operations
D. Potential Liability
E. Fee
IV. Alternatives:
City Council authorize Conoco, Inc. and its consultant, N.U.S.
Corporation, to install two (2) water quality monitoring wells on the
site of Fire Station No. 13, 4330 Appleton Avenue, N.W., in locations
mutually acceptable to Conoco, Inc. and the City. Petitioner to enter
into a permit agreement on a month to month basis, but at all times
revocable at the City's discretion in a form acceptable to the City
Attorney providing for Conoco to pay all expenses of removal and
restoration of the property and the City to be provided with a copy of
all test results.
1. Need by petitioners to conduct portion of environmental assessment
at this location is met.
2. Timin8 to initiate assessment quickly to minimize spread of con-
tamination is met.
3. Interference with City operations should be minimal.
Potential Liability would be addressed by requiring Conoco to
indemnify the City and provide security for performance of its
obligations under the agreement in the amount of $500~000 as
well as contractual and comprehensive general liability
insurance covering the wells during and after installation to
be provided by petitioner in amounts acceptable to the Risk
Manager and City Attorney.
Members of City Council
Gasoline Spill Monitoring Wells Installation
Page 3
Bo
Fee would not be charged at this time with City reserving the
right to charge a fee if Conoco requests permanent facilities for
extraction.
Council refuse to authorize Conoco, Inc. and its consultant to install
two (2) water quality monitoring wells on the site at the Fire Station
No. 13.
1. Need by petitioner to conduct a portion of environmental
assessment at this location is not met.
2. Timin~ to initiate assessment quickly is not met.
3. Interference with City operations is zero.
4. Potential Liability is not an issue.
Recommendation: City Council authorize a revocable license for the
installation of two (2) water quality monitoring wells on the Fire Station
No. 13 property in form approved by City Attorney in accordance with
Alternative "A".
WRH/RVH/fm
Respectfully submitted,
W. Robert Herbert
City Manager
Attachments
cc:
City Attorney
Director of Finance
Director of Administration & Public Safety
Acting Fire Chief
Risk Manager
Mr. M. R. Beevers, Conoco, Inc.
M&H(eting
North Arnenca
PO. 8ox 4784
Houston, TX 77210~4784
May 8, 1989
Mr. Richard V. Hamilton
Right-of-Way Agent
Roanoke City Engineering Department
Municipal Building Room 3S0
215 West Church Avenue
Roanoke, Virginia 24011
I ,A¥ 1 9
OFFICE OF CITY ENGINEER
ROANOKE, VA 24011
Subject: Access Permit for Monitoring Well Installation at Fire Station Number 13 in Roanoke
Dear Mr. Hamilton:
Conoco, Inc. is requesting an access permit to drill and install two water-quality monitoring wells on
city property located at the corner of Peters Creek Road and Appleton Avenue in Roanoke
(Attachment I). The wells are needed to fulfill a requirement for an environmental assessment study
being conducted at the Jet Convenience Store due north of Fire Station Number l:t. The study is
being conducted by our consultant, NUS Corporation, at the request of the Virginia State Water
Control Board.
For each well, a $.7S-inch hole will be drilled to a depth of 4 to 6 feet and a 4-inch PVC casing
installed. A 2.7S-inch hole will be drilled from the bottom of the casing to a depth of I$ feet. Wells
will be completed at existing grade with a 12-inch drive-over box set in a 30-by-30-inch concrete pad,
as shown on Attachment 2. Wells will be drilled using a portable truck-mounted drill rig. Installation
of the wells will take approximately 2 days. Our consultant, NU$ Corporation, will arrange for all
necessary line clearances from the appropriate utilities.
Attachment 2 shows the approximate locations of the proposed wells. The exact locations would be
determined on site prior to drilling at locations mutually acceptable to our consultant and a
representative from your office. Every effort will be made to keep disruptions to your operations at
the site to a minimum and to return the drill locations to their original condition.
Conoco would like to commence drilling these wells as soon as possible. Should you have any
additional questions regarding the wells or our drilling procedures, c~o not hesitate to call me at
(713) 293-5462.
Sincerely,
M. R. Beevers
Environmental Engineer
Conoco, Inc.
MRB:mpt
Attachments (2)
cc: Mr. David Miles, Virginia State Water Control Board
637
FI~ E NOU$1X
#13
20137
AT"I'ACH/~ENT- A/o..7.
WATER. MAP
· Nt~r NO. 638
"/FT.
30" SQUARE (MIN.)
LOCKING, WATERTIGHT
" STEEL DRIVEOVER
AT CEMENT GROUT
CAP(A]
BOX(B)
TO.R.
I.D. OFCASING: ~ .:'A/Cfi
TYPE OF CA$1NG~ SC/Y~'J)g4~' ~/~ ,,o/,,,,C
DIAMETER OF HOLE: 5. '~_~
III -'
~ ~ III
Ill,tilE
~ TYPE_,OF CASING SEAL: ~
rTT~*.- DEP'~H TO TOP OF aOO(: ¥-¢
---- ,
~ DEPTH TO BOTTOM CASING: ~-~
- DIAMETER OF HOLE IN BEDROCK- ~~/
DESCRIBE IF COREl REAMED WITH BIT:
ELEVAlqON / OEFrN OF HOLE: /_~ FEE'X'
TYPICAL WELL CONSTRUCTION
arr/tc~Ma,vT' ,VO, .2.
MatUring
North America
P.O. Box 4784
Houston, I~X 77210-4784
.i
May 3, 1989
Mr. David Miles
Regional UST Geologist
'Virginia State Water Control Roard
Post Office Box 7017
Roanoke, Virginia 24019
Suoiect:
Status Reoort of Site Characterization
Jet Convenience Store
1805 Peters Creek Road
Roanoke, Vi rginia
Virginia Project Number PC-Sg-526
Dear Mr. Miles:
On March 31, 1989, our office received a litter from Mr. Nell Obenshain, Water Resource Manager of
the Virginia State Water Control Board, requesting that Conoco, Inc. submit a complete site
characterization report for the subject site by May 8, 1989. In response to that letter, Conoco is
submitting the following status report to inform your office of our progress towards the completion
of the site characterization, along with a tentative work schedule provided by our consultant, NUS
Corporation. The following is a summary of the initial remedial actions and work towards the
completion of the site characterization along with our preliminary fi ndings.
I. Backqround Information
On November 21, 1988 a super unleaded line leak was detected. The leak was found and repaired on
December I, 1988.
On December 2, 1988 a vacuum/tank truck was used at the site to remove water and product from an
existing UST observation well. A total of 2,750 gallons of water and 237.5 gallons of product were
removed.
On December 19, 1988 a portable ground-water and product recovery unit was placed into
operation at this site. The unit incorporates a two-stage oil/water separator with product storage
capability, a forced air diffuser for primary water treatment, a filter basin for reducing suspended
solids, a sump pump, and activated carbon canisters for secondary water treatment prior to final
metered discharge· At the time of its decommissioning on April 5, 1989 the system had recovered
433 gallons of product.
On February 20-21, 1989, NUS personnel drilled nine soil borings to bedrock to determine site
geology and the extent of soil contamination. Soil samples were collected for purgeable aromatics
(EPA 8020 analysis) and total recoverable hydrocarbons (EPA 418.1 analysis). On March I S, 1989, NUS
received the laboratory results of the soil analyses.
Mr. David Miles
Virginia State Water Control Board
May3, 1989- Page2
On April 11-15, 1989, NUS personnel installed four monitoring wells into bedrock and drilled one
additional soil boring. Ground-water samples were collected for purgeable aromatics (EPA 602
analysis), potynuclear aromatics (EPA 610 analysis), and lead. On April 27, 1989, NUS received the
laboratory results from ground-water samples.
II. Initial Remedial Actions
An NUS technician accompanied a Conoco representative to the site on November 3, 1988. During
This visit they measured 0.07 feet of weathered free product in a 12-inch-diameter observation well
located adjacent to the tank pit. No other monitoring or observation wells were located on site. On
November 21, 1988, T&T Contracting Service, Inc., of Chattanooga, Tennessee conducted tank and
line tests on all underground storage tanks lUSTs) at the site. All tanks and lines passed the test with
the exception of the super-unleaded gasoline line. Super-unleaded gasoline dispensing activities
were immediately suspended. Subsequently, excavation of the line proceeded until a leaking 90°
joint was discovered in close proximity to the USTs on December 1, 1988. The joint was repaired and
the tine was retested on December 3, 1988; the line passed the test.
A technician of T&T Contracting collected a free-product sample and submitted it on
November 23, 1988 to Technical Laboratories of Chattanooga, Tennessee for identification. The test
resutts indicated the product to be gasoline with 3 to 34: percent diesel fuel. Tank and line testing
data indicate that only super-unleaded gasoline was leaking at the site. However, surface staining at
the diesel dispenser nearest the UST pit indicates small, periodic spills by patrons.
On December 19, 1988, the portable recovery unit was placed in operation. The unit ran until
April 5, 1989, when it was decommissioned due to a lack of measurable product in the recovery
system. Attachment 1 summarizes the results of the vacuum truck and recovery unit operations. By
the time the system was decommissioned, a total of 48,206 gallons of fluid was removed from the
tank pit through the portal well resulting in the recovery of 670 gallons of product. By
February 14, 1989, 99.8 percent of the total product recovered from the tank pit had been removed.
Initially, 7.9 percent of the fluid recovered was petroleum phase. 8y March 21, 1989, this percentage
was reduced to 0.007. No measurable product was recovered between March 21-April 5, 1989.
III. Contaminant Plume Characterization
To date, 14 borings have been drilled to assess the extent of contamination at the site. Ten borings
were analyzed for soil contamination and four were completed as monitoring wells for sampling
ground water within the limestone bedrock underlying the site. In addition, slug tests have been
conducted at each well to determine the hydraulic conductivity of the limestone. Attachment 2 is a
water-table elevation map showing the direction of ground-water flow and the locations of
boreholes and monitoring wells.
Soil Contamination
The nature and extent of soil contamination was determined from 14 soil borings. Field screening of
samples with a photoionizatJon detector showed that hydrocarbon contamination is concentrated at
the alluvium-bedrock interface. Based on the screenings, soil samples were taken just above bedrock
and analyzed for purgeable aromatics and total recoverable hydrocarbons. Results of the screenings
and analyses are shown on Attachment 3. Purgeable aromatics ranged from 893 to 1,177 pa~ts per
Mr. David Miles
Virginia State Water Control Board
May 3, 1989 - Page 3
million (ppm) and were limited to the area adjacent to the tank pit. Total petroleum hydrocarbons
ranged from 25 to 382 ppm, with soil values in excess of 100 ppm limited to the area adjacent to the
tank pit.
Ground-Water Contamination
To assess the extent of ground-water contamination, four wells were installed in the bedrock to
depths between 18 and 27 feet below ground surface. Wells were installed by first drilling a
5.75-inch borehole to the bedrock surface. Next, 4-inch PVC casing was installed and grouted to the
surface. The limestone bedrock was cored through the 4-inch casing using a 2.75-inch rock core bit.
Rock coring was performed through the 4-inch casing to prevent soil contamination from migrating
down-hole during drilling. Upon completion of the borings, a 2-inch PVC casing was run from 0.4
feet below the 4-inch casing to the surface with the remainder completed as open hole.
All wells were sampled and tested for purgeable aromatics, polynuclear aromatics, and lead. Alt
wells tested negative for polynuclear aromatics and lead, which is consistent with the reported
unleaded gasoline leak. Aromatics analyses showed the primary contaminant is benzene.
Attachment 4 is a benzene isocon map showing the geometry of the plume with respect to ground-
water flow. Benzene values ranged from iess than 1 (below detectable limits) in well MW-1 to 1,275
parts per billion (ppb) in MW-3, just south of the tank pit. The map also shows the proposed
locations for two off-site monitoring wells to determine the southern extent of the contaminant
plume.
IV, Risk Assessment
Reconnaisance of the area around the site was performed on February 20, 1989, to identify potential
migration routes and conduct a receptor survey. The site is located in a commercial corridor along
Peters Creek Road. The area downgradient from the site is bounded to the west by Peters Creek and
to the south by a small tributary to Peters Creek. No private residences are located within this area.
Private residences are located to the northeast of the site, but these are upgradient from the Conoco
site. Potential migration routes are limited to surface runoff, ground-water flow, and drainage
through a storm sewer along Peters Creek Road, all which drain to the small tributary due south of
the site.
On April 14, 1989, a survey of the area within a one-quarter-mile radius downgradient from the site
was conducted to locate any water wells. No wells were found within the survey area. A complete
risk assessment identifying all potential and impacted receptors and environmental impacts will be
submitted in the final site characterization report.
V. Additional Work
Additional work planned for the site includes the installation of two off-site monitoring wells,
installation of a soil-vapor venting system, and completion of the risk assessment.
Two additional monitoring wells are required to determine the southern extent of the contaminant
plume. Permits are presently being acquired and field operations to install and sample the wells
should commence in a few weeks. As of May 3, 1989, a soil-vapor venting system is being installed in
the tank pit to remove hydrocarbons from the vadose zone and capillary fringe of the pit backfill. A
Mr. David Miles
Virginia State Water Control Board
May 3, 1989 - Page 4
risk assessment is being conducted by our consultant, NUS Corporation, and will be completed
shortly. The additional work will be included in the final site characterization.
To date it has been Conoco's policy to respond promptly in commencing initial remedial acl:ions and
to conduct its site characterization using a phased approach to insure a complete and thorough
investigation. Our consultant, NUS Corporation, is currently preparing for the final Dbase of field
operations. Upon their completion, a final site characterization report wilt be submitted for your
Should you have any questions or comments regarding our proposed field operations, please do not
hesitate to call me at (713) 293-1000.
Sincerely, ~ ~
M. R. Beavers
Environmental Engineer
Conoco, Inc.
MRB:mpl
Attachments (4)
GVO~
,/
March 27, 1989
COMMON% EALTH o/VIRQINIA
ST.-JTE II'.-ITER CO.VTROL BO.-IRD
2!11 Hamilton Str:'et
~-..~, Mike Beaver
Kayo Oil Company
Post Office Box 4784
Houston, Texas 77210-4784
R~: Jet Service Stati'on, Peters Creek Road, Roanoke, Virginia
storage tank system leak - site characterization (PO 89-526)
Dear Mr. Beaver:
In response to an investigated release from the underground storage
tank system at the Jet Service Station, the State Water Control Board
requires the tank owner/operator to submit a complete Site
Characterization Report to the SWCB-Weet Central Regional Office by
May 8, 1989.
At a minimum the owner/operator will provide the following:
a)
Data on the nature and estimated quantity of the
release.
b)
A site assessment to include: vertical and lateral
~xtent of contamination, geologic/hydrologic site
characterization, current and projected land and
ground water uses, soils and aquifer characterization,
and location of all suksurface conduits. Specific
inforr, ation addreseing any evidence that wells in the
area have been affected, free product recovery,
and the possibility that contaminated soils are
contributing to ground water contamination must be
included in the site assessment.
~C-89-526
Mr. Beaver
March 27, 1959
Page 2
c)
A risk assessment to include: potential for
further environmental damage, risk to the
population and estimates of exposure levels,
exposure routes/characterization, and human/animal
toxicological aspects.
d)
A remediation assessment to include: the potential
feasibility for remediation, applicability of
available remediation technologies, and projected
remediation end points/goals.
These time frames and reporting requirements are set forth in 40
CFR Part 280 of the federal regulations. If you fail to submit a
complete site characterization report by May 8, 1989, this matter
will be submitted to our enforcement section for action.
I suggest you submit a Site Assessment Plan and discuss it for
completeness with Dav£d Miles, Regional UST Geologist, prior to
implementing the site assessment. If you have any questions
concerning other phases of the site characterization report,
please discuss them or submit a draft for Mr. Miles to review for
completeness. .Your timely cooperation in this matter will insure
prompt correction of this pollution event.
NO/dmm
cc: K. D. Foster, WCRO
PC-89-526 File
D. Miles, WCRO Mail Box
Sincerely,
Water Resouz~nager
Office of the City Clerk
August 18, 1989
File #24A-467
Mr. Robert L. Laslie
Vice President - Supplements
Municipal Code Corporation
Po O. Box 2235
Tallahassee, Florida 32304
Dear Mr. Laslie:
I am enclosing copy of Ordinance No. 29699-81489 amending and
reordaining §9-21(b), Public interview of candidates, of the Code
of the City of Roanoke (1979), as amended, to provide that the
interview of school board candidates take place in an order
deemed appropriate by City Council. Ordinance No. 29699-81489
was adopted by the Council of the City of Roanoke on first
reading on Monday, July 24, 1989, also adopted by the Council on
second reading on Monday, August 14, 1989, and will take effect
ten days following the date of its second reading.
Mary F. Parker, CMC
City Clerk
MFP:ra ~
Eno.
pc:
The Honorable Roy B. Willett, Chief Judge, Circuit Court
The Honorable Clifford Ro Weckstein, Judge, Circuit Court
The Honorable Diane McQ. Strickland, Judge, Circuit Court
The Honorable Kenneth E. Trabue, Judge, Circuit Court
305 East Main Street, Salem, Virginia 24153
The Honorable Go O. Clemens, Judge, Circuit Court, P. Oo
101~o Salem, Virginia 241~3
The Honorable Philip Trompetero Chief Judge° Juvenile
Domestic Relations District Court
The Honorable Fred L. Hobaek, Jr.o Judge° Juvenile
Domestic Relations District Court
R~m 456 MunicipaIBuilding 215Church Avenue, S.W. R~nOkeoVirgi~ 2~11 (703)g81-2~1
Box
and
and
Mr. Robert L. Laslie
August 18, 1989
Page 2
pc: The Honorable Joseph M. Clarke, II, Judge, Juvenile and
Domestic ~elations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
The Honorable Julian Ho Raney, Jr., Judge, General District
Court
The Honorable Richard C. Pattisal, Judge, General District
Court
The Honorable Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court ·
Mr. Ronald Albright, Clerk, General District Court
The Honorable Donald S. Caldwell, Cor~nonwealth's Attorney
Mr. Raymond F. Leveno Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, P. O. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1989.
No. 29699-81489.
VIRGINIA,
AN ORDINANCE amending and reordaining $9-21(b), Public inter-
view of candidates, of the Code of the City of Roanoke (1979), as
amended, to provide that the interview of school board candidates
take place in an order deemed appropriate by City Council.
BE IT ORDAINED by the Council of the City of Roanoke that
subsection (b) of $9-21, Public interview of candidates, of the
Code of the City of Roanoke (1979), as amended, is amended and
reordained as follows:
59-21. Public interview of candidates.
(b) At such meeting held for the purpose of conducting
public interviews, the council shall publicly interview
each remaining candidate separately and out of the pres-
ence and hearing of other candidates. The interview of
candidates shall take place in the order deemed appro-
priate by city council. Each c~ndidate shall be given
the opportunity to make an opening statement of not more
than five (5) minutes in length. Thereafter, the council
may ask such questions, including written questions filed
in the office of the city clerk at least five (5) working
days prior to the public interview, as the council, in
its discretion, deems advisable.
ATTEST:
City Clerk.
WaBURN C. DIBLING, JR.
CITY OF ROAN0. KE/',
OFFICE OF THE CITY ATrOR~q'EY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595'
July 24, 1989
WILLIAM X PARSONS
MARK ALLAN ~ILLIAMS
KATHERINE HOWE JONES
STEVEN J. TALEVI
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: School Board selection process - order
of interviewing candidates
Dear Mrs. Bowles and Gentlemen:
At a recent meeting of City Council, this Office was requested to
draft an amendment to the City Code sections which set forth the pro-
cedure for election of School Board members. The sections are found
in $$9-16, et seq., of the Code of the City of Roanoke (1979), as
amended.
As you will recall, according to the current procedure, after an
initial screening by City Council, Council holds a public interview of
the school board candidates. Each interview is conducted separately
and out of the presence and hearing of the other candidates.
The City Code presently requires that the candidates be inter-
viewed in alphabetical order based on the first letter of the last
name of the candidates. See $9-21(b), Code of the City of Roanoke.
As requested by Council, ~[~-~ave drafted the enclosed ordinance which
would amend the City Code to allow more flexibility in the procedure.
Specifically, if adopted by Council, this ordinance would permit
Council to designate that the order be determined by lot or by any
other means which Council determines to be appropriate.
I will be pleased to respond to any questions which members of
Council may have about this matter.
With kindest personal regards, I am
Sincerely yours,
WCDj/WXP:ps
Wilburn C. Dibling, Jr.,
City Attorney
Enclosure