HomeMy WebLinkAboutCouncil Actions 09-11-89 Bowles
(29749)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
September 11, 1989
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Yayor Taylor was absent.
The invocation will be delivered by The Reverend Lance K.
Knowles, Retired Minister. Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Vice-Mayor Beverly T. Fitzpatrick,
Jr.
BID OPENINGS
Bids for uninterruptible power system and related work
for City Information Systems.
Four bids were referred to a committee composed of
Messrs. Garland, Chairman, Snead and Clark for tabula-
tion, report and recommendation to Council.
Bids for replacement of treatment equipment and appur-
tenances at the Falling Creek Water Plant.
Five bids were referred to a committee ~b~posed of
Messrs. Garland, Chairman, Kiser and Clark for tabula-
tion, report and recommendation to Council.
PUBLIC HEARINGS
Public hearing on
Reduction Project.
Manager.
the proposed Roanoke River Flood
Mr. W. Robert Herbert, City
No action. See Item 8. a.
CONSENT AGENDA (Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
(i)
C-1
C-2
C-3
C-4
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Vice-Mayor Beverly T. Fitzpatrick,
Jr., requesting an Executive Session to discuss personnel mat-
ters relating to vacancies on various authorities, boards, com-
missions and co~r~ittees appointed by Council, pursuant to
Section 2.1-344 (A) (1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (A) (1), Code of Virginia
(1950), as amended.
A report of the City Manager requesting an Executive
Session to discuss acquisition of real properties for public
purposes and disposition of publicly held property, specifically
acquisition and disposition of such properties for use in con-
nection with industrial development projects, pursuant to
Section 2.1-344 (A) (3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss acquisition of
real properties for public purposes and
disposition of publicly held property, spe-
cifically acquisition and disposition of
such properties for use in connection with
industrial development projects, pursuant
to Section 2.1-344 (A) (3), Code of
Virginia (1950), as amended.
A list of items pending from July 10, 1978, through August
28, 1989.
RECOMMENDED ACTION: Receive and file.
A report of the City Manager requesting an Executive
Session to discuss the acquisition of real property for public
purpose, specifically acquisition of property for construction
of a public building, pursuant to Section 2.1-344 (A) (3), Code
of Virginia (1950), as amended, and to discuss specific legal
matters requiring the provision of legal advice by counsel,
being the terms and conditions of a contract, pursuant to
Section 2.1-344 (A) (7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss the acquisi-
tion of real property for public purpose,
specifically acquisition of property for
construction of a public building, pursuant
(2)
to Section 2.1-344 (A) (3), Code of
Virginia (1950), as amended, and to discuss
specific legal matters requiring the provi-
sion of legal advice by counsel, being the
terms and conditions of a contract, pur-
suant to Section 2.1-344 (A) (7), Code of
Virginia (1950), as amended.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Request of Relish Realty to present information regarding
condemnation of the former A & P Building located at 28
East Salem Avenue. Messrs. Roland H. Macher and Richard H.
Macher, Spokesmen.
Request of the Macher's to address Council was withdrawn.
Adopted Ordinance No. 29749-91189, transferring $425,000.00
for the purchase of the former A & P Building. (6-0)
Adopted Ordinance No. 29750-91189, amending Ordinance No.
29585. (6-0)
Adopted Ordinance No. 29751, on first reading, authorizing
and directing the proper City official to permit Relish
Realty to use certain property to be purchased by the City
upon certain terms and conditions. (6-0)
Petitions and Communications:
A communication from the Roanoke City School Board recom-
mending appropriation of $1,000,000.00 for the renovation
of Oakland Elementary School, and appropriation of funds to
certain school grants.
Adopted Ordinance No. 29752-91189. (6-0)
Reports of Officers:
a. City Manager:
Briefings: None·
Items Recommended for Action:
A report recommending appropriation of $979,998.00
representing a net funding adjustment for the Fifth
District Employment and Training Consortium.
Adopted Ordinance No. 29753-91189. (6-0)
(3)
e
A report recommending approval of the revised By-Laws
for Mental Health Services of the Roanoke Valley,
thereby making the County of Craig a full participating
member.
Adopted Resolution No. 29754-91189. (6-0)
A report recommending authorization to execute a
contract with the State Health Department, pursuant to
Health Laws of Virginia for operation of the local
health department.
Adopted Ordinance No. 29755-91189. (6-0)
A report recommending appropriation of $1,117.00 to
provide funds for a local ten percent cash match which
is necessary to receive federal funds for establishment
of a staffed G.E.D. program in the Roanoke City Jail.
Adopted Ordinance No. 29756-91189. (6-0)
A report concurring in a report of a Bid Committee
recommending acceptance of the bid submitted by Bemiss
Equipment Corporation, in the amount of $18,195.00, to
provide three utility trailers; and appropriation of
funds therefor·
Adopted Ordinance No. 29757-91189 and Ordinance No.
29758-91189. (6-0)
A report concurring in a report of a Bid Committee
recommending acceptance of the bid submitted by EBSCO,
in the amount of $13,789.15, to provide magazine
subscriptions for the Roanoke City Library.
Adopted Ordinance No. 29759-91169. (6-0)
A report with regard to transfer of funds to meet anti-
cipated expenditures for highway projects.
Adopted Ordinance No. 29760-91189. (6-0)
A report recommending appropriation of funds in connec-
tion with the purchase of property owned by Joseph H.
Milan, Jr., Evelyn N. Milan, Herbert H. Milan, Mary M.
Milan, Ellis H. Milan, and Georgette S. Milan,
described as Official Tax Nos. 4010112 and 4010113.
Adopted Ordinance No. 29761-91189. (6-0)
A report with regard to the relocation of primary high-
way routes from the Jefferson Street leg of the Hunter
Viaduct.
Adopted Resolution No. 29762-91169. (6-0)
(4)
10.
be
A report with regard to an engineering contract for
removal of and structural modifications to the Hunter
Viaduct.
11.
Reports
aa
Adopted Ordinance No. 29763-91189 and Ordinance No.
29764-91189. (6-0)
A report recommending authorization to file the
necessary applications to close and permanently vacate
the Jefferson Street segment of the Hunter Viaduct,
related accessways, and a certain 22 foot wide alley.
Concurred in the recorr~endation.
Director of Finance:
1. A financial report for the month of July, 1989.
Received and filed.
2. A report with regard to structured settlement of job
related disability retirement benefits.
Adopted Ordinance No. 29765-91189. (6-0)
of Catty. itt·es:
A report of the co~ittee appointed to tabulate bids
received for upgrading of the chlorination/dechlorinatian
facility at the Water Pollution Control Plant, recommending
award of a contract to Breakell, Inc., in the amount of
$399,890.00; and appropriation of funds therefor. Council
Member Robert Aa Garland, Chairman.
Adopted Ordinance No. 29766-91169 and Ordinance No.
29767-91169. (6-0)
A report of the Water Resources Committee recommending exe-
cution of a lease with Blue Cross-Blue Shield of Virginia
to permit installation of a curbside depository box on
City-owned property, located on the southerly side of
Franklin Road, S. W. Council Member Elizabeth T. Bowles,
Chairman·
Adopted Ordinance No. 29768 on first reading. (6-0)
A report of the Water Resources Committee recorrwending exe-
cution of a revocable license to permit Community Hospital
of Roanoke Valley to erect a canopy over the public
sidewalk at 920 South Jefferson Street. Council Member
Elizabeth T. Bowles, Chairman.
Adopted Ordinance No. 29769 on first reading. (5-0, Mr.
Garland abstained from voting.)
(5)
A report of the Water Resources Committee recommending the
sale of surplus Valley Metro properties by the Office of
Economic Development through negotiation. Council Member
Elizabeth T. Bowles, Chairman.
Concurred in the recor~r~endation.
A report of the Water Resources Committee recommending
adoption of a measure expressing opposition to certain
regulations being proposed by the State Water Control Board
to amend Water Quality Standards. Council Member Elizabeth
T. Bowles, Chairman.
Adopted Resolution No. 29770-91189. (5-1, Mr. Bowers
voting no.)
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29733, on second reading, providing for the
acquisition of certain real estate and real estate
interests needed by the City for the construction of the
Roanoke River Flood Reduction Project; authorizing the City
Manager to establish the consideration to be offered by the
City for each parcel; providing for the City's acquisition
of such real estate by condemnation, under certain cir-
cumstances; authorizing the City to make motion for the
award of a right of entry on any of the parcels for the
purpose of commencing the project; authorizing the
inclusion of required City real estate in such project; and
authorizing access to project real estate by the United
States Army Corps of Engineers for construction related
purposes.
Adopted Ordinance No. 29733-91189. (6-0)
Ordinance No. 29747, on second reading, granting revocable
licenses for the construction of certain building appen-
dages encroaching over and into the right-of-way of the
public sidewalk located at 617 South Jefferson Street, upon
certain terms and conditions.
Adopted Ordinance No. 29747-91189. (6-0)
Ordinance No. 29748, on second reading, authorizing the
leasing of a portion of certain property to be acquired by
the City and bearing Official Tax Nos. 4010112 and 4010113,
to the Lamar Corporation, upon certain terms and con-
ditions.
Adopted Ordinance No. 29748-91189. (6-0)
(6)
10.
A Resolution expressing Council's support for the
Valleywide Anti-Drug Association walk and rally to increase
the public's awareness of the alcohol and drug problem in
the area.
Adopted Resolution No. 29771-91189. (6-0)
A Resolution cancelling the meeting of the Council of the
City of Roanoke scheduled for Monday, October 16, 1989, at
2:00 p.m.
Adopted Resolution No. 29772-91189. (6-0)
A Resolution designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session of the
Virginia Municipal League and designating a Staff Assistant
for any meetings of the Urban Section of the League.
Adopted Resolution No. 29773-91189. (6-0)
A Resolution designating
Voting Delegate for the
Congress of Cities.
a Voting Delegate and Alternate
Annual Business Session of the
Adopted Resolution No. 297?4-91189. (6-0)
Motions and Miscellaneous Business:
Inquiries and/or comments by the Vice-Mayor and Members of
City Council.
b. Vacancies on various authorities, boards, commissions and
committees appointed by Council.
Appointed the following persons:
Mr. Harold Shaffer - Flood Plain Cor~ittee
Ms. Elizabeth Legg - Personnel and Employment
Commission
Mr. Lex Gibson - Special Events Corr~ittee
Practices
Other Hearings of Citizens:
Mr. Robert D. Gravely, 2119 Melrose Avenue, N. W., appeared
before Council and advised that he was present to reveal to
Council the Revelation of the coming of the Lord.
Adopted Ordinance No. 29775-91189 authorizing the waiver of cer-
tain contractual conditions of a sales contract under date of
May 23, 1989, between Anderson Wade Douthat, Frances B. Douthat
and the City of Roanoke. (6-0)
Certification of Executive Session. (6-0)
Office of the Council
September 11, 1989
The Honorable Members of Roanoke
City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
co~issions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
Beverly
Vice-Mayor
BTFjr:se
Room 456 Municipal Building 2t5 C~urch Avenue, S.W, RoanoRe, Virginia 2401 t (703) 981-254t
Roanoke, Virginia
September 11, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I request that Council convene in Executive Session to discuss acquisition
of real properties for public purposes and disposition of publicly held property,
specifically acquisition and disposition of such properties for use in con-
nection with industrial development projects, pursuant to Section 2.1-344(A)(3),
Code of Virginia (1950), as amended.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/ga
Pending Items
Referral Date
7/10/78
2/23/87
6/20/88
9/12/88
1/9/89
5/22/89
6/5/89
7/10/89
from July 10, 1978,
Referred To
City Manager
Regional Cable
Television Committee
Regional Cable
Television Corr~ittee
City Manager
City Manager
City Manager
Director of Finance
City Manager
City Manager
through August 28~ 1989.
Item
Recommendation No. 11 con-
tained in the Mayor's 1978
State of the City Message.
(Development of Mill Moun-
tain - hotel.)
Request of Cox Cable Roanoke
for a renewal of their fran-
chise agreement in order to
simplify and clarify langu-
age, make certain additions
and deletions, and extend the
term.
Corr~nunication advising of Cox
Cable Roanoke's intent to
seek renewal of the Cable
Television Franchise in the
City of Roanoke.
Comments of Mr. Michael B.
Smith, regarding the need for
a storm drainage system on
Edgelawn Avenue, N. W., to
eliminate excessive water
run-off.
Matter with regard to speed-
ing on Hemlock Road~ N. W.
Request of the Jefferson High
School Committee for a con-
tribution from the City to be
used for the renovation of
Jefferson High School.
Co~unication from Council
Member David A. Bowers recom-
mending that William Fleming
High School be recognized for
its many scholastic achieve-
ments.
Matter of flooding and
drainage problems in the
Peters Creek Road, N. W.
area,
-1-
Pending Items
Referral Date
8/14/89
8/14/89
8/14/89
8/14/89
8/14/89
8/14/89
from July 10, 1978~ through August 28~ 1989.
Referred To
City Manager
Item
Mayor's 1989 State of the
City Recommendation No. I -
permitting each City employee
to receive his or her birth-
day as a holiday~ in such
instances where the calendar
and work experience will per-
mit.
City Manager
Mayor's 1989 State of the
City Recor~mendation No. 2 -
establish details and cri-
teria for an "Employee of the
Year" Program for par-
ticipation by Roanoke City
employees.
City of Roanoke
Transportation Safety
Commission
Mayor's 1989 State of the
City Recommendation No. 3
that the "Star City" become
the safest place to live in
Virginia by striving to have
Virginia's highest highway
compliance rate for buckling
up.
City Manager
Trade and Convention
Center Committee
Mayor's 1989 State of the
City Recommendation No. 9 -
consider the feasibility of
operating a street car type
vehicle to connect the
Transportation Museum~ the
Convention Center Complex~
Center-in-the-Square and the
City Market area.
City Manager
Mayor's 1989 State of the
City Recommendation No. 10
establish linear parks with
flowers, street scenes,
benches and walkways at the
proper points on both sides
of the railroad.
City Manager
Trade and Convention
Center Committee
Mayor's 1989 State of the
City Recommendation No. 12 -
consider the conversion of
the former Railway Passenger
Station into a visitor's
center if the property is
made available to the City in
the future.
-2-
Pending Items
Referral Date
8/14/89
8/14/89
8/14/89
8/14/89
8/14/89
8/28/89
from July 10, 1978,
Referred To
City Manager
City Manager
City Manager
City Manager
City Manager
Robert A. Garland
William F. Clark
Kit B. Kiser
through August 28, 1989.
Item
Mayor's 1989 State of the
City Recommendation No. 14
establish a program for
addressing the flooding
problems of the smaller
streams, of which Peters
Creek is an example, in a
manner similar to that used
in studying the flooding
problems of the Roanoke
River.
Communication from Council
Member David A. Bowers recom-
mending that the producers of
the film "Crazy People" be
contacted in order to discuss
the possibility of a world
premiere event in Roanoke
upon the release of the
movie.
Remarks of Mr. and Mrs. B. T.
Musselman and Ms. Ada Linkous
with regard to an overgrowth
of weeds, trees, and grass in
the East Gate section of the
City.
Resolution adopted by Down-
town Roanoke, Inc., encour-
aging the City of Roanoke to
abide by its streetscape
plans for the downtown area
as developed and approved in
Design '79 and Design '85,
specifically regarding the
current sidewalk replacement
project in the downtown area.
Requested to report to
Council within 120 days with
regard to certain aspects of
the Zoning Ordinance.
Bids for Williamson Road
Storm Drain, Phase
Contract IG, Left Segment.
-3-
Pending Items
Referral Date
8/28/89
from July 10, 1978,
Referred To
City Manager
through August 28, 1989.
Item
Matter with regard to certain
State regulations which pro-
hibit the use of Grandin
Court Elementary School for
after school day care 'ser-
vices.
-4-
Roanoke, Virginia
September 1L 1989
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I request that Council convene in Executive Session to discuss the
acquisition of real property for public purpose, specifically
acquisition of property for construction of a public building, pursuant
to §2.1-344(A)(3), Code of Virginia (1950), as amended, and to discuss
specific legal matters requiring the provision of legal advice by
counsel, being the terms and conditions of a contract pursuant to
§2.1-344(A)(7), Code of Virginia (1950), as amended.
Sincerely,
W. Robert Herbert
City Manager
WRH/hw
cc: Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
Office of the Cit~ Clerk
September 13, 1989
File #2-255
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29750-91189 amending
Ordinance No. 29565; providing for the acquisition of real estate
needed by the City for construction of a public parking facility,
public plaza, and other improvements described as Official Tax
No. 4010116; and authorizing the City Manager to execute a
contract with Relish Realty, a Virginia Partnership, for the
purchase of such real estate in the amount of $425,000.00 or
through tax free exchange of real property at no additional cost
to the City. Ordinance No. 29750-91189 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely, T~jk.~_~__-
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Room 456 Municipal Builcling 21§ C~urch Avenue, SW Roanoke V~rg~nio 24011 (703) 981-2541
Office of the City Clerk
September 13, 1989
File #2-255
Relish Realty
c/o Messrs. Roland H. & Richard H. Macher
28 East Salem Avenue
Roanoke, Virginia 24016
Gentlemen:
I am attaching copy of Ordinance No. 29750-91189 amending
Ordinance No. 29565; providing for the acquisition of real estate
needed by the City for construction of a public parking facility,
public plaza, and other improvements described as Official Tax
No. 4010116; and authorizing the City Manager to execute a
contract with Relish Realty, a Virginia Partnership, for the
purchase of such real estate in the amount of $425,000.00 or
through tax free exchange of real property at no additional cost
to the City. Ordinance No. 29750-91189 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely, ?~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 2t50~urch Avenue~ SW Roanoke ~rg~nia 240t 1 (703) 98t-2541
IN THE COUNCIL OF TRE CITY OF ROANOKE,
The llth day of September, 1989.
No. 29750-91189,
VIRGINIA,
AN ORDINANCE amending Ordinance No. 29565;
acquisition
of a public
authorizing
of
providing for the
of real estate needed by the City for the construction
parking facility, public plaza, and other improvements;
the City Manager to execute a contract for the purchase
certain real estate; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the construction of a public parking facility and
other improvements in this City, the City wants and needs the par-
cel referred to in the official tax records as Official Tax No.
4010116; therefore, the City Manager and the City Clerk are autho-
rized to execute and attest, respectively, for and on behalf of
the City, a contract and all other appropriate documentation for
the purchase of said parcel for consideration of $425,000.00 or
through tax free exchange of real property at no additional cost
to the City, upon such terms aa are contained in said contract.
Said contract shall be in form approved by the City Attorney and
shall be approved as to execution by the City Attorney.
2. To the extent of any inconsistency, Ordinance No. 29565,
adopted May 15, 1989, is hereby amended,
3. The City Clerk is directed to mail a copy of this ordi-
nance to Relish Realty, a Virginia partnership.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, aud this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Or, ce of the Cit',/Cler~
September 13, 1989
File #60-2-255
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29749-91189 amending and
reordainin9 certain sections of the 1989-90 General and Capital
Funds Appropriations, providing for the transfer of $425,000.00
for the purchase of the former A & P Building located at 28 East
Salem Avenue. Ordinance No. 29749-91189 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Ro~rn 456 Municipal Building 215 C~urch Avenue, SW Roanoke ",')rg~nia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989.
No. 29749-91189.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General and Capital Funds Appropriations, and
providing for an emergency.
Government of the
exist.
THEREFORE,
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) .......................
Fund Balance
Capital Maintenance & Equipment Replacement
Program - City (2) ................................
Capital Fun~
Appropriations
$11,597,798
9,489,169
$ 5,337,014
(001-004-9310-9508)
(001-3323)
(008-002-9637-9003)
$ 425,000
(425,000)
425,000
1) Transfers to
Capital
2) CMERP - City
3) Appr. from Gen.
Revenue
General Government $ 6,018,228
Purchase of A & P Building (3) ..................... 425,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Office of the City Clerk
September 11, 1989
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Please be advised that the request of Relish Realty to present
information regarding condemnation of the former A & P Building
located at 28 East Salem Avenue, has been withdrawn from the
Council's agenda by Mr. Roland H. Macher.
Mary F. Parker
City Clerk
MFP:$e
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
September 8, 1989
Ms. Mary F. Parker
City Clerk's Office
Roanoke, Virginia
Dear Ms. Parker:
Pursuant to my conversation with Mr. Roland H. Macher please
withdraw the request of Relish Realty to present information
regarding condemnation of the former A & P Building located at 28
East Salem Avenue.
Katy Paredes
/kp
JOHN W. LAMBERT, JR.
John Lambert Associates
President
BEVERLY T. FITZPATRICK, JR
Daminion Banksha~es
Vice President
F. EDWARD HARRIS
CITY
September 6, 1989
Ms. Sandra H. Eakin
Deputy City Clerk
City of Roanoke
215 Church Ave. S.W.
Roanoke, VA 24016
Dear Ms. Eakin:
The purpose of this letter is to request a place for
a representative of Downtown Roanoke, Incorporated
on the agenda for the Roanoke City Council Meeting on
Monday evening, September 11, 1989. Specifically we
desire to speak in favor of the tower project and the
related proposed changes for the downtown area. We
will have a resolution prepared stating our position
in favor of the project which we hope to read at the
meeting.
If this request is best served by just recognizing our
representatives on Monday evening during the already
scheduled discussion of this topic, we will be grateful.
Thank you in advance for allowing Downtown Roanoke,
Incorporated the opportunity to expound upon the posi-
tive virtures and benefits to be gained by construction
of the office tower project planned for the Jefferson
Street section of the Hunter Viaduct.
Ail my best,
Executive Director
DOWNTOWN ROANOKE, INCORPORATED
410 FIRST STREET, S W · ROANOKE, VIRGINIA 24011 · (703) 342-2028
Office of the City Cler~
September 13, 1989
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29752-91189 amending and
reordaining certain sections of the 1989-90 General, Capital
Projects, and Grant Funds Appropriations, providing for the
appropriation of $1,000,000.00, in connection with renovation of
Oakland Elementary School; and appropriation of funds to spe-
cified school grants. Ordinance No. 29752-91189 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. O. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room 456 Municipol Building 21§ Church Avenue SW Roanoke. V~rg~nia 24C)I i (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of September, 1989.
No. 29752-91189.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General, Capital Projects, and Grant Funds
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General, Capital
Projects, and Grant Funds Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Education
Instruction (1-2)...
$61,199,805
44,685,689
759,405
Capital Pro~ects F~nd
APPropriations
Education
Oakland Elementary Schools Renovation (4) ..........
Revenue
Due from State - Literary Loan (5) .................
$ 7,884,684
1,000,000
$ 1,000,000
Grant Fund
APpropriations
Education
Chapter I Winter
(28-46) ...........................
$20,141,918
1,474,979
Chapter I Carryover 124-89-3 (47-69) ..............
Chapter I Winter 124-90-1 (70-106) ................
Alternative Education 1989-90 (107-128) ...........
Vocational Education Teen Mothers 89-90 (129-136).
Special Education Equipment 89-90 (137) ...........
Special Education Interpreter Training 89-90 (138)
Special Education Tuition 89-90 (139) .............
Impact Aid 89-90 (140-148) ........................
Grants Management 89-90 (149-156) .................
Project YES 89-90 (157-167) .......................
Drug Free Schools 89-90 (168-174) ..................
Revenue
$ 234,659
2,151,750
259,490
35,000
2,760
1,287
200,000
53,169
30,575
212,882
52,347
Education
Chapter I Winter (175) .............................
Chapter I Carryover 124-89-3 (176) .................
Chapter I Winter 124-90-1 (177) ....................
Alternative Education 1989-90 (178-179) ............
Vocational Education Teen Mothers 89-90 (180) ......
Special Education Equipment 89-90 (181) ............
Special Education Interpreter Training 89-90 (182).
Special Education T~/ition 89-90 (183) ..............
Impact Aid 89-90 (184) .............................
Grants Management 89-90 (185) ......................
Project YES 89-90 (186) ............................
Drug Free Schools 89-90 (187) ......................
1) Matching Funds
2) Health Ins.
3) Transfer to
Grant Fund
4) Approp. from
Lit. Loans
5) Due from State
- Lit. Loan
6) Comp. of
Teachers
7) Comp. of
Supervisors
8) Comp. of
Teacher Aides
9) Soc. Security
10) Retirement -
VSRS
11) Health Ins.
12) Group Life
Insurance
13) Alt. Fringes
14) Sub. & Lodging
15) Comp. of
Teachers
16) Soc. Security
001-060-6001-6400-0588)
001-060-6001-6200-0204)
001-060-6005-6999-0911)
008-060-6067-6896-9006)
008-1161)
035-060-6124-6000-0121)
035-060-6124-6000-0124)
035-060-6124-6000-0141)
035-060-6124-6000-0201)
(035-060-6124-6000-0202)
(035-060-6124-6000-0204)
(035-060-6124-6000-0205)
(035-060-6124-6000-0214)
(035-060-6124-6000-0553)
(035-060-6124-6100-0121)
(035-060-6124-6100-0201)
$20,141,918
1,474,979
234,659
2,151,750
259,490
35,000
2,760
1,287
200,000
53,169
30,575
212,882
52,347
$(134,118)
( 50,380)
184,498
1,000,000
1,000,000
127,325
(44,320)
( 71,669)
( 18,225)
( 36,127)
( 8,179)
( 3,519)
9,960
( 6,724)
( 36,342)
( 2,847)
17) Retirement
VSRS
18) Health Ins.
19) Group Life
Insurance
20) Alt. Fringes
21) Comp. of
Directors
22) Comp. of
Clerical
23) Soc. Security
24) Retirement -
VSRS
25) Health Ins.
26) Group Life
Insurance
27) Indirect Costs
28) Alt. Fringes
29) Maint. Service
Contracts
30) S~b. & Lodging
31) Field Trips
32) Testing
33) Parent
Involvement
34) Inservice
Workshops
35) Ofc. Supplies
36) Ed. & Rec.
Supplies
37) Additional
Machinery
(035-060-6124-6100-0202)
(035-060-6124-6100-0204)
(035-060-6124-6100-0205)
(035-060-6124-6100-0214)
(035-060-6124-6200-0114)
(035-060-6124-6200-0151)
(035-060-6124-6200-0201)
(035-060-6124-6200-0202)
(035-060-6124-6200-0204)
(035-060-6124-6200-0205)
(035-060-6124-6200-0212)
(035-060-6124-6200-0214)
(035-060-6124-6200-0332)
(035-060-6124-6200-0553)
(035-060-6124-6200-0583)
(035-060-6124-6200-0584)
(035-060-6124-6200-0585)
(035-060-6124-6200-0587)
(035-060-6124-6200-0601)
(035-060-6124-6200-0614)
(035-060-6124-6200-0821)
Educ. Supplies (035-060-6124-6549-0614)
38)
39) Comp. of
Nurses
40) Soc. Security
41) VSRS
42) Health Ins.
43) Group Life
Insurance
44) Alt. Fringes
45) Sub. & Lodging
46) Med. Supplies.
47) Elem. Teachers
48) Coordinators
49) Teacher Aides
50) Soc. Security
51) Retirement
52) Health Ins.
53) State Group
Life Ins.
54) Sec. Teachers
55) Soc. Security
56) Retirement
(035-060-6124-6672-0131)
(035-060-6124-6672-0201)
(035-060-6124-6672-0202)
(035-060-6124-6672-0204)
035-060-6124-6672-0205
035-060-6124-6672-0214
035-060-6124-6672-0553
035-060-6124-6672-0605
035-060-6126-6000-0121
035-060-6126-6000-0124
035-060-6126-6000-0141
035-060-6126-6000-0201
035-060-6126-6000-0202
035-060-6126-6000-0204
(035-060-6126-6000-0205)
(035-060-6126-6100-0121)
(035-060-6126-6100-0201)
(035-060-6126-6100-0202)
$( 5,028)
140
( 502)
480
( 17,656)
( 11,667)
1,561)
( 4,025)
( 987)
( 332)
( 15,311)
720
1,536
583
( 16,015)
( 345)
( 1,455)
2,275
( 31)
9,279
( 1,108)
8,313
( 12,448)
( 935)
( 1,698)
( 476)
( 177)
48O
( 622)
( 760)
91,763
6,063
44,743
10,807
22,227
7,200
1,454
16,092
1,220
2,509
57) Health Ins. (035-060-6126-6100-0204)
58) State Group
Life Ins. (035-060-6126-6100-0205)
59) Administrator (035-060-6126-6200-0114)
60) Clerical (035-060-6126-6200-0151)
61) Parent Involve-
62)
63)
64)
65)
66)
67
68
69
70
71
72
73
74
75
76
77)
78)
79)
8O)
81)
82)
83)
84)
85)
ment Teacher
Coordinator
Soc. Security
Retirement
Health Ins.
State Group
Life Ins.
Indirect Costs
Nurses
Soc. Security
Elem. Teachers
Coordinators
Teacher Aides
Soc. Security
Retirement
Health Ins.
State Group
Life Ins.
Instr. Travel
Sec. Teachers
Soc. Security
Retirement
Health Ins.
State Group
Life Ins.
Administrator
Clerical
Parent Involve-
ment Teacher
86) Coordinator
87) Soc. Security
88) Retirement'
89) Health Ins.
90) State Group
Life Ins.
91) Indirect Costs
92) Service
Contracts
93) Dissemination
94) Admin. Travel
95) Field Trips
96) Testing, Eval.
97)
(035-060-6126-6200-0121)
(035-060-6126-6200-0123)
(035-060-6126-6200-0201)
(035-060-6126-6200-0202)
(035-060-6126-6200-0204)
035-060-6126-6200-0205)
035-060-6126-6200-0212)
035-060-6126-6672-0131)
035-060-6126-6672-0201)
035-060-6127-6000-0121)
035-060-6127-6000-0124)
035-060-6127-6000-0141)
035-060-6127-6000-0201)
035-060-6127-6000-0202)
035-060-6127-6000-0204)
035-060-6127-6000-0205)
035-060-6127-6000-0553)
035-060-6127-6100-0121)
035-060-6127-6100-0201)
035-060-6127-6100m0202)
035-060-6127-6100-0204)
(035-060-6127-6100-0205)
(035-060-6127-6200-0114)
(035-060-6127-6200-0151)
98)
99) ofc. Supplies
100) Food
(035-060-6127-6200-0121)
(035-060-6127-6200-0123)
(035-060-6127-6200-0201)
(035-060-6127-6200-0202)
(035-060-6127-6200-0204)
(035-060-6127-6200-0205)
(035-060-6127-6200-0212)
(035-060-6127-6200-0332)
(035-060-6127-6200-0351)
(035-060-6127-6200-0553)
(035-060-6127-6200-0583)
(035-060-6127-6200-0584)
Parent Involve-
ment (035-060-6127-6200-0585)
Inservice
Training (035-060-6127-6200-0587)
(035-060-6127-6200-0601)
(035-060-6127-6200-0602)
587
164
5,448
2,735
3,814
2,295
1,083
2,228
528
146
4,630
6,435
488
766,333
50,635
373,662
90,250
185,620
60,125
12,145
19,685
134,388
10,187
20,951
4,900
1,370
45,494
22,838
31,848
19,169
9,047
18,607
4,410
1,217
38,664
20,680
8,200
4,100
47,100
25,300
6,700
3,335
2,150
1,850
101) Instructional
Supplies
102) Equipment
103) Nurses
104 Soc. Security
105 Med. Travel
106 Med. Supplies
107 Sec. Teachers
108 Coordinator
109 Supplements
110 Soc. Security
111 State Retire-
ment
112) Health Ins.
113) State Group
Life Ins.
114) Testing Mat.
115) Instructional
Supplies
116) Clerical
117) Soc. Security
118) State Retire-
ment
119) Health Ins.
120) State Group
Life Ins.
121) Insurance
122) Rent of
Facility
123 Ofc. Supplies
124 Tokens
125 Field Trips
126 Staff Travel
127 Postage
128 Telephone
129 Teacher
130 Soc. Security
131 State Retire-
ment
132) Health Ins.
133) Dental Ins.
134) State Group
Life Ins.
135) Travel
136) Contracted
Child Care
137) Equipment
138) Inservice
Training
139) Tuition -
Private Sch.
140) Coordinator,
Grants and
Research
(035-060-6127-6200-0614)
(035-060-6127-6200-0821)
(035-060-6127-6672-0131)
(035-060-6127-6672-0201)
(035-060-6127-6672-0553)
(035-060-6127-6672-0605)
(035-060-6418-6100-0121)
(035-060-6418-6100-0123)
(035-060-6418-6100-0129)
(035-060-6418-6100-0201)
(035-060-6418-6100-0202)
(035-060-6418-6100-0204)
(035-060-6418-6100-0205)
(035-060-6418-6100-0584)
(035-060-6418-6100-0614)
(035-060-6418-6300-0151)
(035-060-6418-6300-0201)
(035-060-6418-6300-0202)
(035-060-6418-6300-0204)
(035-060-6418-6300-0205)
(035-060-6418-6300-0538)
035-060-6418-6300-0541)
035-060-6418-6300-0601)
035-060-6418-6300-0342)
035-060-6418-6300-0583)
035-060-6418-6300-0551)
035-060-6418-6681-0521)
035-060-6418-6681-0523)
035-060-6419-6138-0121)
035-060-6419-6138-0201)
(035-060-6419-6138-0202)
(035-060-6419-6138-0204)
(035-060-6419-6138-0214)
(035-060-6419-6138-0205)
(035-060-6419-6138-0551}
(035-060-6419-6138-0381)
(035-060-6577-6674-0821)
(035-060-6578-6674-0587)
(035-060-6579-6329-0312)
(035-060-6952-6665-0138)
34,335
11,805
53,750
4,075
3,325
3,500
137,974
30,000
5,000
13,111
26,187
5,853
1,713
2,500
5,000
13,000
985
2,027
1,007
133
1,000
2,000
1,500
2,000
4,500
2,500
6OO
900
22,321
1,692
3,350
1,007
103
228
599
5,700
2,760
1,287
200,000
25,000
141) SOC. Security
142) State Grant
Receipts
143) Health Ins.
144) Dental Ins.
145) State Group
Life Ins.
146) Printing
147) Travel
148) Supplies
149) Clerical
150) Soc. Security
151) State Retire-
ment
152) Health Ins.
153) Dental Ins.
154) State Group
Life Ins.
155) Printing
156) Supplies
157) Guidance
Counselors
158) Instr. Aides
159) Inservice
Training
160) Soc. Security
161) State Retire-
ment
162) Health Ins.
163) State Group
Life Ins.
164) Indirect Costs
165) Tuition -
Private Sch.
166) Travel
167 Field Trips
168 Soc. Security~
169 Consultant
170 Printing
171 Coordinator
172 Travel
173 Stipends
174 Audio-Visual
Materials
175) Federal Grant
Receipts
176) Federal Grant
Receipts
177) Federal Grant
Receipts
178) Local Match
179) Federal Grant
Receipts
(035-060-6952-6665-0201) $
(035-060-6952-6665-0202)
(035-060-6952-6665-0204)
(035-060-6952-6665-0214)
035-060-6952-6665-0205)
035-060-6952-6665-0351)
035-060-6952-6665-0551)
035-060-6952-6665-0601}
035-060-6953-6665-0151)
035-060-6953-6665-0201)
(035-060-6953-6665-0202)
(035-060-6953-6665-0204)
(035-060-6953-6665-0214)
(035-060-6953-6665-0205)
(035-060-6953-6665-0351)
(035-060-6953-6665-0601)
(035-060-6954-6315-0123)
.(035-060-6954-6315-0141)
(035-060-6954-6315-0129)
(035-060-6954-6315-0201)
(035-060-6954-6315-0202)
(035-060-6954-6315-0204)
(035-060-6954-6315-0205)
(035-060-6954-6315-0212)
035-060-6954-6315-0312)
035-060-6954-6315-0551)
035-060-6954-6315-0583)
035-060-6955-6306-0201)
035-060-6955-6306-0313)
035-060-6955-6306-0351)
035-060-6955-6306-0381)
035-060-6955-6306-0554)
035-060-6955-6306-0581}
(035-060-6955-6306-0821)
(035-060-6124-1102)
(035-060-6126-1102)
(035-060-6127-1102)
(035-060-6418-1101)
(035-060-6418-1102)
1,895
3,898
1,007
103
255
19,411
1,000
600
18,000
1,364
2,676
1,007
103
184
5,000
2,241
120,000
18,810
7,000
9,096
18,708
4,180
1,140
6,386
15,000
148
12,414
1,475
1,505
3,266
8,462
11,442
11,141
15,056
( 160,000)
234,659
2,151,750
184,498
74,992
180
181
182
183
184
185
186
187
Federal Grant
Receipts
Federal Grant
Receipts
Federal Grant
Receipts
State Grant
Receipts
Federal Grant
Receipts
Federal Grant
Receipts
State Grant
Receipts
Federal Grant
Receipts
035-060-6419-1102)
035-060-6577-1102)
035-060-6578-1102)
035-060-6579-6329-0312)
035-060-6952-1102)
035-060-6953-1102)
035-060-6954-1100)
035-060-6955-1102)
35,000
2,760
1,287
200,000
53,169
30,575
212,882
52,347
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
City Clerk.
DEPARTMENT OF FINANCE
CIT~F OI~ KOANOKE, VA.
September 11, 1989
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request For Appropriation of Literary Loan
Funds and Grant Funds
I have reviewed the attached School Board request for
the appropriation of Literary loan funds in the amount of
$1,000,000. The application for this funding was approved by
City Council Resolution No. 29526 on April 24, 1989. The loan
proceeds will be used for the renovation of Oakland Elementary
School.
The attached request is also for
funding for eleven grants for the School Board.
grants are 100% federal or state funded. The
Education grant requires a local match of $184,498.
the local match is available in the Instruction category of
General Fund Education budget in the following two accounts:
the appropriation of
Ten of the
Alternative
Funding for
the
· Matching Funds (001-060-6001-6400-0588) $134,118
· Health Insurance (001-060-6001-6200-0204) 50,380
$184,498
Honorable Mayor and Members of City Council
Page 2
September 11, 1989
I recommend that you concur with this request of the
School Board.
JMS/kp
Attachment
James M. Turner, Jr., Chairman
Sallye T. Coleman. Vice Chairman
Guy LU, Byrd. Jr.
Floanoke,
City School Board
P.O 8ox 13105, Roanoke, Virginia ~¢031 ·
Marilyn C. Cur'cis
Thomas L Orr
Velma n. Self
70~-981-~81
August 30, 1989
William White, Sr.
Frank P. Tota. Superlnl:endenc
Richard L Kelley, Clerk of the Board
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official action at its meeting of August 29, 1989, the
School Board respectfully requests City Council to appropriate an additional
$1,000,000.00 for the renovation of Oakland Elementary School. A Literary
Fund loan in the amount of $1,000,000.00 has been approved for this
project. City Council approved the loan application on April 24, 1989.
The Board further requests the appropriation of funds to the following
school grants:
Grant No. 6126-
Grant No. 6127-
Grant No. 6418-
Grant No. 6419-
Grant No. 6577-
$234,659.00 for the Chapter I Carryover program to
utilize the balance of the FY88-89 Chapter I allocation
to defray FY89-90 Chapter I costs. The program will
be reimbursed one hundred percent by federal funds.
$2,151,750.00 for the Chapter I Winter program to
provide remedial reading, language arts, and
mathematics instruction for students in targeted
schools. The program will be reimbursed one hundred
percent by federal funds.
$2~9,490.00 for the Alternative Education program to
provide instruction and guidance services to secondary
level students who are at risk of leaving school due to
marginal academic achievement, Iow or unrealistic
self-concept, or a poor understanding of the academic
preparation required to achieve their career interests.
The program will be funded by federal funds in the
amount of $74,992.00 and a local match, of $184,498.00.
$35,000.00 for the Vocational Education Teen Mothers
program to provide vocational instruction to twenty
students. The program will be reimbursed one
hundred percent by federal funds.
$2,760.00 for the Special Education Equipment program
to provide for the purchase of equipment devices to be
used with students who are hearing impaired. The
program will be reimbursed one hundred percent by
federal funds.
Excellence in Education-.
Members of Council
Page 2
August 30, 1989
rg
CC:
Grant No. 6578-
Grant No. 6579-
Grant No. 6952-
Grant No. 6953-
Grant No. 6954-
Grant No. 6955-
$1,287.00 for the Special Education Interpreter
Training program to provide for the cost of training
qualified interpreters for the hearing impaired. The
program will be one hundred percent reimbursed by
federal funds.
$200,000.00 for the Special Education Tuition program
to provide funding for the placement of special
education students at the direction of the State
Department of Education. The program will be
reimbursed one hundred percent by state funds.
$53,169.00 for the Impact Aid program to provide
funds for the continuing employment of the Coordinator
of Grants and Research. The program will be
reimbursed one hundred percent by federal funds.
$30,575.00 for the Grants Management program to
provide clerical services for the Office of Grants and
Development. The program will be reimbursed one
hundred percent by federal funds,
$212,882.00 for the Project YES (Youth Experiencing
Success) program to identify, assess, evaluate and
provide assistance for at-risk sixth and ninth grade
students who are potential dropouts. The program is
one hundred percent state funded.
$52,347.00 for the Drug Free Schools program for
1989-90 to provide training workshops and materials
for the operation of a community-wide alcohol and drug
'p~evention program. The program will be reimbursed
one hundred percent by federal funds.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
~!r. Wilburn C. Dibling
k~r. Joel M. Schlanger (with accounting details)
ROANO~ CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Renovation of Oakland Elementary School
6067
008-060-6067-6896-0851 Alterations to Buildings
$ 1,000,000.00
008-060-6067-6896-9007 State Literary Fund Loans
$ 1.,000,000.00
The renovation of Oakland Elementary School is the second in a series of seven
schools constructed prior to 1930 which are scheduled to be remodeled.
Literary fund loans in the amount of $1,000,000 have been approved for this
project.
August 29, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Chapter I Carryover, 124-89-3
6126
035-060-6126-6000-0121
035-060-6126-6000-0124
035-060-6126-6000-0141
035-060-6126-6000-0201
035-060-6126-6000-0202
035-060-6126-6000-0204
035-060-6126-6000-0205
035-060-6126-6100-0121
035-060-6126-6100-0201
035-060-6126-6100-0202
035-060-6126-6100-0204
035-060-6126-6100-0205
035-060-6126-6200-0114
035-060-6126-6200-0151
035-060-6126-6200-0121
035-060-6126-6200-0123
035-060-6126-6200-0201
035-060-6126-6200-0202
035-060-6126-6200-0204
035-060-6126-6200-0205
035-060-6126-6200-0212
035-060-6126-6672-0131
035-060-6126-6672-0201
Appropriation Unit Z1M
035-060-6126-1102
Elementary Teachers
Coordinators
Teacher Aides
Social Security
Retirement
Health Insurance
State Group Life Insurance
Secondary Teachers
Social Security
Retirement
Health Insurance
State Group Life Insurance
Administrator
Clerical
Parent Involvement Teacher
Coordinator
Social Security
Retirement
Health Insurance
State Group Life Insurance
Indirect Costs
91,763.00
6,063.00
44,743.00
10,807.00
22,227.00
7,200.00
1,454.00
16,092.00
1,220.00
2,509.00
587.00
164.00
5,448.00
2,735.00
3,814.00
2,295.00
1,083.00
2,228.00
528.00
146.00
4,630.00
'~Urses 6,435.00
So6ial Security 488.00
$ 234[659.00
Federal Grant Receipts $ 234,659.00
The Chapter I Carryover program will utilize the balance of the FY1988-89
Chapter I allocation to defray FY1989-90 Chapter I costs. The appropriation
of carryover funds should be partially funded from the FY1989 Chapter I Winter
program through a reduction in appropriation unit Z1K in the amount of
$160,000. One hundred percent of expenditures will be reimbursed by federal
funds. The program will end December 31, 1989.
August 29, 1989
ROANOKE CITY SCHOOL BOARI)
Roanoke, Virginia
APPROPRIATION REQUEST
Chapter I Winter, 124-90-1
6127
035-060-6127-6000-0121
035-060-6127-6000-0124
035-060-6127-6000-0141
035-060-6127-6000-0201
035-060-6127-6000-0202
035-060-6127-6000-0204
035-060-6127-6000-0205
035-060-6127-6000-0553
035-060-6127-6100-0121
035-060-6127-6100-0201
035-060-6127-6100-0202
035-060-6127-6100-0204
035-060-6127-6100-0205
035-060-6127-6200-0114
035-060-6127-6200-0151
035-060-6127-6200-0121
035-060-6127-6200-0123
035-060-6127-6200-0201
035-060-6127-6200-0202
035-060-6127-6200-0204
035-060-6127-6200-0205
035-060-6127-6200-0212
035-060-6127-6200-0332
035-060-6127-6200-0351
035-060-6127-6200-0553
035-060-6127-6200-0583
035-060-6127-6200-0584
035-060-6127-6200-0585
035-060-6127-6200-0587
035-060-6127-6200-0601
035-060-6127-6200-0602
035-060-6127-6200-0614
035-060-6127-6200-0821
035-060-6127-6672-0131
035-060-6127-6672-0201
035-060-6127-6672-0553
035-060-6127-6672-0605
Appropriation Unit ZlN
Elementary Teachers
Coordinators
Teacher Aides
Social Security
Retirement
Health Insurance
State Group Life Insurance
Instructional Travel
Secondary Teachers
Social Security
Retirement
Health Insurance
State Group Life Insurance
Administrator
Clerical
Parent Involvement Teacher
Coordinator
Social Security
Retirement
Health Insurance
State Group Life Insurance
Indirect Costs
Service Contracts
Dissemination
Administrative Travel
Field Trips
Testing, Evaluation
Parent Involvement
.~nservice Training
office Supplies
Food
Instructional Supplies
Equipment.
Nurses
Social Security
Medical Travel
Medical Supplies
$ 766,333.00
50,635.00
373,662.00
90,250.00
185,620.00
60,125.00
12,145.00
19,685.00
134,388.00
10,187.00
20,951.00
4,900.00
1,370.00
45,494.00
22,838.00
31,848.00
19,169.00
9,047.00
18,607.00
4,410.00
1,217.00
38,664.00
20,680.00
8,200.00
4,100.00
47,100.00
25,300.00
6,700.00
3,335.00
2,150.00
.1,850.00
34,335.00
11,805.00
53,750.00
4,075.00
3,325.00
3,500.00
$ 2~151~750.00
035-060-6127-1102
Federal Grant Receipts
$ $,151,750.00
The Chapter I Winter Program will provide remedial reading, language arts and
mathematics instruction for students in targeted schools. The program is one
hundred percent reimbursed by federal funds and will end June 30, 1990.
August 29, 1989
ROANOKE CITY SCHOOL BOARI)
Roanoke, Virginia
APPROPRIATION REQUEBT
Alternative Education 1989-90
6418
035-060-6418-6100-0121
035-060-6418-6100-0123
035-060-6418-6100-0129
035-060-6418-6100-0201
035-060-6418-6100-0202
035-060-6418-6100-0204
035-060-6418-6100-0205
035-060-6418-6100-0584
035-060-6418-6100-0614
035-060-6418-6300-0151
035-060-6418-6300-0201
035-060-6418-6300-0202
035-060-6418-6300-0204
035-060-6418-6300-0205
'035-060-6418-6300-0538
035-060-6418-6300-0541
035-060-6418-6300-0601
035-060-6418-6300-0342
035-060-6418-6300-0583
035-060-6418-6300-0551
035-060-6418-6681-0521
035-060-6418-6681-0523
Appropriation Unit Z4J
Secondary Teachers
Coordinator
Supplements
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Testing Materials
Instructional Supplies
Clerical
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Insurance
Rent of Facility
Office Supplies
Tokens
Field Trips
Staff Travel
$ 137,974.00
30,000.00
5,000.00
13,111.00
26,187.00
5,853.00
1,713.00
2,500.00
5,000.00
13,000.00
985.00
2,027.00
1,007.00
133.00
1,000.00
2,000.00
1,500.00
2,000.00
4,500.00
2,500.00
Postage 600.00
Telephone 900.00
$ 259~490.00
035-060-6418-1101
035-060-6418-1102
Local Match $ 184;498.00
Federal Grant Heceipts 74,992.00
$ 259,490.00
The Alternative Education program will provide instruction an~ guidance
services to secondary level students who are at risk of leaving school due to
poor academic achievement, low or unrealistic self-concept, or a poor
understanding of academic preparation required to achieve their career
interests. Program expenditures will be funded by local match from accounts
001-060-6001-6400-0588 in the amount of $134,118 and account 001-060-6001-6200
-0204 in the amount of $50,380 and by federal funds in the amount of $74,992.
The program will end June 30, 1990.
August 29, 1989
RO~lqOl(g CITY -~CHOOL BOARI)
Roanoke, Virginia
APPROPRIATION RE~,UEST
Vocational Education Teen Mothers 89-90
6419
035-060-6419-6138-0121
035-060-6419-6138-0201
035-060-6419-6138-0202
035-060-6419-6138-0204
035-060-6419-6138-0214
035-060-6419-6138-0205
035-060-6419-6138-0551
035-060-6419-6138-0381
Appropriation Unit Z4K
035-060-6419-1102
Teacher
Social Security
State Retirement
Health Insurance
,Dental Insurance
State Group Life Insurance
Travel
Contracted Child Care
Federal Grant Receipts
$ 22,321.00
1,692.00
3,350.00
1,007.00
103.00
228.00
599.00
5f700.00
$ 35f000.00
$ ,,35~000.00
The Vocational Education Teen Mothers program will provide vocational
instruction to twenty students. The program is one hundred percent reimbursed
by federal funds. The program will end June 30, 1990.
August 29, 1989
ROANOKE CITY SCHOOL BOARI)
Roanoke, Virginia
APPROPRIATION REQUEST
Special Education Equipment 89-90
6577
035-060-6577-6674-0821
Appropriation Unit Z5H
Equipment
$ 2,760.00
035-060-6577-1102
Federal Grant Receipts
$ 2,760.00
The Special Education Equipment program will provide for the purchase of two
vocal feedback devices to be used with students who are hearing impaired and
who are vocally nonfluent. The program will be reimbursed one hundred percent
by federal funds and will end September 30, 1989.'
August 29, 1989
ROANOKE CITY SCHOOh BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Special Education Interpreter Training 89-90
6578
035-060-6578-6674-0587
Appropriation Unit Z5I
Inservice Training
$ ...1,287.00
035-060-6578-1102
Federal Grant Receipts
$ lt287.00
The Special Education Interpreter Training program will provide for the cost
of training qualified interpreters for the hearing impaired. The program is
one hundred percent reimbursed by federal funds. The program will end
September 30, 1989.
AuguSt 29,1989
RO~J~OKE CITY $CHOOh BOAPJ)
Roanoke, Virginia
APPROPRIATION REQUEST
Special Education Tuition 89-90
6579
035-060-6579-6329-0312
Appropriation Unit Z5J
Tuition - Private Schools
$ 200~000.00
035-060-6578-1100
State Grant Receipts
$ 200,000.00
The Special Education Tuition program provides the funding for the placement
of special education students at the direction of the State Department of
Education. The program is one hundred percent reimbursed by state funds and
will end June 30, 1990.
August 29,1989
ROI~IOKE CITY SCHOOl. BOARD
Roanoke, Virginia
APPROPRIATION IL~,UEST
Impact Aid 89-90
6952
035-060-6952-6665-0138
035-060-6952-6665-0201
035-060-6952-6665-0202
035-060-6952-6665-0204
035-060-6952-6665-0214
035-060-6952-6665-0205
035-060-6952-6665-0351
035-060-6952-6665-0551
035-060-6952-6665-0601
Appropriation Unit ZgE
035-060-6952-1102
Coordinator, Grants & Research
Social Security
State Grant Receipts
Health Insurance
Dental Insurance
State Group Life Insurance
Printing
Travel
Supplies
Federal Grant Receipts
25,000.00
1,895.00
3,898.00
1,007.00
103.00
255.00
'19,411.00
1,000.00
600.00
$ 53r169.00
$ 53,169.00
The Impact Aid program provides funds for the continuing employment of the
Coordinator of Grants and Research. One hundred percent of expenditures will
be provided by federal funds. The program will end June 30, 1990.
August 29, 1989
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Grants Management 89-90
6953
035-060-6953-6665-0151
035-060-6953-6665-0201
035-060-6953-6665-0202
035-060-6953-6665-0204
035-060-6953-6665-0214
035-060-6953-6665-0205
035-060-6953-6665-0351
035-060-6953-6665-0601
Appropriation Unit zgF
Clerical
Social Security
State Retirement
Health Insurance
Dental Insurance
State Group Life Insurance
Printing
Supplies
18,000.00
1,364.00
2,676.00
1,007.00
103.00
184.00
5,000.00
2,241.00
$ 30,575.00
035-060-6953-1102
Federal Grant Receipts
$ 30~575.00
The Grants Management program will provide clerical services for the Office of
Grants and Development. The program will be one hundred percent reimbursed by
federal funds. The program will end June 30, 1990.
August 29, 1989
RO~IOER CITY SCaOOh BOARD
Roanoke, Virginia
APPROPRIATION i~UEST
Project YES 89-90
6954
035-060-6954-6315-0123
035-060-6954-6315-0141
035-060-6954-6315-0129
035-060-6954-6315-0201
035-060-6954-6315-0202
035-060-6954-6315-0204
035-060-6954-6315-0205
035-060-6954-6315-0212
035-060-6954-6315-0312
035-060-6954-6315-0551
035-060-6954-6315-0583
Appropriation Unit zgG
Guidance Counselors
Instructional Aides
Inservice Training
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Indirect Costs
Tuition - Private Schools
Travel
Field Trips
120,000.00
18,810.00
7,000.00
9,096.00
18,708.00
4,180.00
1,140.00
6,386.00
15,000.00
148.00
12~414.00
$ 212r882.00
035-060-6954-1100
State Grant Receipts
$ 212~882.0_.~0
The Project YES (Youth Experiencing Success) program will identify, assess,
evaluate and provide assistance for at-risk sixth and ninth grade students who
are potential dropouts. The program is one hundred percent reimbursed by
state funds. The program vii1 end June 30, 1990.
August 29, 1989
ROANOKE CITY SCIIOOI. BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Drug Free Schools 89-90
6955
035-060-6955-6306-0201
035-060-6955-6306-0313
035-060-6955-6306-0351
035-060-6955-6306-0381
035-060-6955-6306-0554
035-060-6955-6306-0581
035-060-6955-6306-0821
Appropriation Unit ZgH
Social Security
Consultant
Printing
Coordinator
Travel
Stipends
Audio-Visual Materials
$ 1,475.00
1,505.00
3,266.00
8,462.00
. 11,442.00
11,141.00
15~056.00
$ 52~347.00
035-060-6955-1102
Federal Grant Receipts
$ 52,347.00
The Drug Free Schools Program for 1989-90 will provide training workshops and
materials for the operation of a comunity-wide alcohol and drug prevention
program. The program is reimbursed one hundred percent by federal funds. The
program will end September 30, 1990.
August 29, 1989
Office of ~e Ci~ Clerk
September 13, 1989
File #60-246
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29753-91189 amending and
reordaining certain sections of the 1989-90 Consortium Fund
Appropriations, providing for the appropriation of $979,998.00,
representing a net funding adjustment for the Fifth District
Employment and Training Consortium. Ordinance No. 29753-91189
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
E~lC.
pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Ms. Carolyn H. Barrett, Administrator, Fifth
Employment and Training Consortium, 425 West
Avenue, Roanoke, Virginia 24011
District
Campbell
Room 456 Municil~al Bullcllng 215 Church Avenue SW Roanoke. ~rg~nia 24~11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of September, 1989.
No. 29753-91189.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Consortium Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the
exist.
THEREFORE,
City of Roanoke, an emergency is declared to
BE IT ORDAINED by
the Council
of the City of
Roanoke that certain sections of the 1989-90 Consortium Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Fifth District Emplolanent & Training Consortium-FY89
Title IIA (1) ......................................
Fifth District Employment & Training Consortium-FY90
Title IIA (2-32) ...................................
Project Trade (33-40) ..............................
Employment Services (41 53)
$ 2,227,405
1,293,378
1,077,892
966,297
26,393
85,202
Revenue
Fifth District Employment & Training Consortium -
FY89 (54-55) ...................................... $ 2,227,405
Fifth District Employment & Training Consortium -
FYg0 (56-61) ...................................... 1,077,892
1) Funding Authority
2
3
4
5
6
7
8
)
10)
Wages
Fringes
Travel
Communications
Supplies
Insurance
Leases
Equipment
Miscellaneous
034-054-8961-9990) $(97,894)
034-054-9061-8050) 93,386
034-054-9061-8051) 12,974
034-054-9061-8052) 2,400
034-054-9061-8053) 3,600
034-054-9061-8055) 3,500
034-054-9061-8056) 125
034-054-9061-8058) 3,023
034-054-9061-8059) 1,000
034-054-9061-8060) 400
11) Wages
12) Fringes
13) Travel
14) Communications
15) Equipment
16) Supplies
17) Miscellaneous
18) DSLCC
19) TAP
20) Roanoke County
Schools
21) Scheneman and
Spencer
22) Scheneman and
Spencer
23) Roanoke City
Schools Alt. Ed.
24) Alleghany Schools
25) Roanoke City
Schools - Teen
Parents
26) DSLCC - Adult
27) VWCC
28) TAP
29) TAP Food Service
Training
30 RADAR
31 Wages
32 Fringes
33 Wages
34 Fringes
35 Wages
36 Fringes
37 Travel
381 Communications
39) Utilities
40) Supplies
41) Wages
42) Fringes
43) Wages
44) Fringes
45) Travel
46) Communications.
47) Utilities
48) Supplies
49) Equipment
50) Wages
51) Fringes
52) Travel
53) Miscellaneous
54) Incentive Admin.
Revenue
55) Incentive Program
Revenue
034-054-9061-8030
034-054-9061-8031
034-054-9061-8032
034-054-9061-8033
034-054-9061-8034
034-054-9061-8035
034-054-9061-8040
034-054-9061-8150
034-054-9061-8152
(034-054-9061-8153)
(034-054-9061-8154)
(034-054-9061-8155)
(034-054-9061-8157)
(034-054-9061-8158)
(034-054-9061-8159)
(034-054-9061-8170)
(034-054-9061-8171)
(034-054-9061-8172)
034-054-9061-8209
034-054-9061-8210
034-054-9061-8350
034-054-9061-8351
034-054-9069-8010
034-054-9069-8011
034-054-9069-8050
034-054-9069-8051)
034-054-9069-8052
034-054-9069-8053
034-054-9069-8054
034-054-9069-8055
034-054-9070-8010
034-054-9070-8011
034-054-9070-8110
034-054-9070-8111
034-054-9070-8112
034-054-9070-8113
034-054-9070-8114
034-054-9070-8115
034-054-9070-8119
034-054-9070-8260
034-054-9070-8261
034-054-9070-8262
034-054-9070-8269
(034-034-1234-8966)
(034-034-1234-8967)
9,940
1,327
100
400
200
500
150
38,000
106,000
30,000
84,000
79,955
74,992
28,000
35,000
62,000
103,000
86,801
15,000
9,263
71,510
9,751
2,004
395
18,302
3,040
252
720
960
720
6,468
1,278
23,952
4,027
135
1,045
2,400
1,535
500
20,490
3,022
35O
20,000
29,368)
68,526)
56) Title IIA Admin.
Revenue
57) Title IIA Training
Revenue
58) Incentive Admin.
Revenue
59) Incentive Program
Revenue
60) Project Trade
Revenue
61) Employment Srvcs.
Revenue
034-034-1234-9060)
034-034-1234-9061)
034-034-1234-9066)
034-034-1234-9067)
034-034-1234-9069)
034-034-1234-9070)
$ 130,260
738,143
29,368
68,526
26,393
85,202
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
September 11, 1989
Roanoke, Virginia
Members of Council:
I. BACKGROUND
SUBJECT:
Funding for the Fifth
District Employment and
Training Consortium
The Consortium has submit=ed the Fiscal Year 1990 TJt]m II-A
Implementation Strategy to the Governor's Employment and Training
Depazuaent (GETD) on July 28, 1989.
.Planned Pro, rams includ~ on-the-job train/nm, iob related
ducat~on, classroom trauzzng, customized trsining, and
remedial education. Transportet~on serv~as w~l be provided
to those ~l~hle.
The Consor~,,m has been authorized to operate a joint contract with
'the Roanoke CJL-y DepazLment of So~1 Serv~es during Fiscal Year
1990.
.The program w-ill offer job club activ~s, career exploration,
work experience, adult b~s~r eduoa~on, General Educa~on
Development (GED) preparat/on, and C~ant Diversion/Project
Trade activJ~Ps to 262 ~l~hle Roanoke City residents.
The Project ktterac~ Grant funded in FY89 was continued into FY90
for the A]]mghany H~hlands Area; the amount carried over totals
$7,219.45.
1. l,~eracy training w-zql be offered to 16 JTPA ~l~hle persons,
16 years of age or older, who are out of school and
functioning between the 5th and 8th grade level.
he GETD s Pol%c~f Guidance Memo 89-01, m]~nw/nE for a maximum of
30% expenditures administratively for 6~ funds u~der T~t], II-A, has
been adjusted to refh~ct Pro,ram Year (PY) 88 carry in funds.
The City cf Roanoke is the grant recipient for Consortium funding.
C~y Council must appropriate the funding for all grants the ~
Consor~,,m receives.
II. CURRENT SITUATION
A. The GETD has sent to the Consor~um Notice of Award (NOA)
#90-03-01 in the amountof~ for the program year beginning
July 1, 1989 - June 30, 19
B. ,The Roanoke. .City Depa~L~ent of Social Services and the Consortium
nave enterec znto a contract in ~t~.e amount of $111,595.11 for
Employment Services and Grant Dzversion/Project Trade ac~v~ms.
City Council Report
September 11, 1989
Page 2
The GETD has author/zed the continuation of the Project L~pracy
Grant in the amount of $7,219.45. Funding for the grant was
previously appropriated.
The GETD has revised NOA #88-333-1 in the amount of $97,894.00,
to reflect an increase in the administrative cost categor~ for
funding for T~r]~ II-A being transferred from the FY89 Program
Year to FY90 Program Year.
E. The av~l~b '.i~ of aL1 new funds for the FDETC totals $979,998. for
the year begunning July 1, 1989.
Eli. ISSUES
A. Program Opera~ons
B. Funding
IV. ALTERNATIVES
A. Appropriate the Consortium's net funding adjustment of $979,998
and increase the revenue estimate by $979,998 in ~rnunte to b~
established by the Director of Finance. ' -
Program Operation ~ Planned programs ~ be implemented and
new programs wf[1 be in~ted by the Consortium's Poli~y
Board and Private Industry Council. Consortium s~m~ng
levels wzql be maintained.
~unding - Increased funding is av~!~ble from the grantor
agency at no cost to the city.
3. T~m~ng - Immediate action wf[1 ~11nw programs to be implemented
and completed by required dates.
B. Do not appropriate the Consor~um's net funding adjustment of
$979,998 and increase the revenue est/mate by ~979,998 in accouDts
to be established by the Director of Finance.
Pro,ram Operation - Planned and add~nnal programs to serve
par~nants would be cur~3~d. Consor~,,m st~ng would be
reduced.
2. Funding - Not a factor.
3. T~__~__~.7 Delay w-ill cause late srmrt-up of programs and under-
expenditure of av~ble funds.
C/fy Council Report
September 11, 1989
Page 3
RECOMMENDATION
Approve Alternative A:
A. Appropriate the Consor~um's net funding adjustment of $979~998
and increase the revenue ese_mate by $979,998 in accounts to be
established by the Director ~f Finance.
JD R: kdh
cc: Director of Finance
C~-y Attorney
Respec~M3/ly subm~m~ed,
W. Robert Herbert
City Manager
Office of the City Cler~
September 13, 1989
File #22
Mr. Jeffrey D. Johnson
Craig County Administrator
P. O. Box 308
Newcastle, Virginia 24127
Dear Mr. Johnson:
I am enclosing copy of Resolution No. 29754-91189 approving
amendments to the By-Laws of Mental Health Services of the
Roanoke Valley to include membership of Craig County in such com-
munity services board. Resolution No. 29754-91189 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr.
Mr.
W. Robert Herbert, City Manager
James D. Ritchie, Director of Human
Resources
ROOm 456 Municipal Building 215 C~urch Avenue S W Rx:~noke Virginia 2401 '~ (703) 98t-254t
Office of the City Clerk
September 13, 1989
File #22
Dr. Fred P. Roessel, Jr.
Executive Director
Mental Health Services of
the Roanoke Valley
301 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Dr. Roessel:
I am enclosing copy of Resolution No. 29754-91189 approving
amendments to the By-Laws of Mental Health Services of the
Roanoke Valley to include membership of Craig County in such com-
munity services board. Resolution No. 29754-91189 was adopted by
the Council of t~e City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert,
Mr. James D. Ritchie,
City Manager
Director of Human Resources
Room 456 Municipal Building 215 C~urch A,,~que~ SW Roanoke. ~rg~nio 240t t (703) 98~-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989.
No. 29?54-91189.
VIRGINIA,
A RESOLUTION approving amendments to the By-Laws
Services of the Roanoke Valley to include membership
in such community services board.
of Mental Health
of Craig County
WHEREAS, the participating political subdivisions in Mental Health
Services of the Roanoke Valley (hereinafter "M~SRV"), a community ser-
vices board pursuant to Chapter 10 of Title 37.1, Code of Virginia
(1950), as amended, are the cities of Roanoke and Salem and the coun-
ties of Roanoke and Botetourt;
WHEREAS, the By-Laws of MHSRV provide that amendments to such By-
Laws shall be approved by the participating political subdivisions;
WHEREAS, by letter of April 19, 1989, from the County Administra-
tor of Craig County, such County has requested full representation on
the community services board;
WHEREAS, the Board of Directors of MHSHV has approved the admis-
sion of Craig County to membership on the community services board;
and
WHEREAS, by letter of July 12, 1989, Daniel E. Karnes, Chairman
of the Board of Directors of MHSRV, has requested that this Council
ratify amendments to the By-Laws of MHSRV admitting Craig County to
membership, and this Council is desirous of approving such request and
the required amendments to the ~SRV By-Laws;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The By-Laws of MHSRV tranmitted to City Council by letter of
Daniel E. Karnes, Chairman of MHSRV Board of Directors, dated July 12,
1989, such letter and the attached By-Laws being incorporated by refe-
rence in the City Manager's report to Council of September 11, 1989,
are hereby ratified and approved by this Council.
2. The City Clerk is directed to forward an attested copy of this
resolution to Dr. Fred P. Roessel, Jr., Executive Director of MHSRV, and
to Jeffrey Johnson, County Administrator for Craig County.
ATTEST:
City Clerk.
'BP ~' '"-:S ~?mber 11, 1989
Rb:a~i6~ke, Virginia
The Honorable Noel C. Taylor, Mayor, and
Members of City Council
Members of Council:
SUBJECT: BY-LAWS OF MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY
I. BACKGROUND
Mental Health Services of the Roanoke Valley is presently
established and operating a single community services board
for the Counties of Botetourt and Roanoke and the Cities of
Roanoke and Salem as provided for in Chapter 10, Title 37.1
of the 1950 Code of Virginia, as amended.
The board is composed of 15 members, as follows:
1. Three {3) each from the Counties of Botetourt and
Roanoke and Cities of Roanoke and Salem.
2. Three {3} at-large members appointed by the
participating governing bodies.
3. Terms of members in accordance with the by-laws of
Mental Health Services of the Roanoke Valley.
Bo
County of Craig has not been a member of a community
services board and is mandated by state law to join a
community services board.
Roanoke City Council {by resolution June 5, 1989), the City
of Salem, and the Counties of Botetourt and Roanoke have
approved the concept of Craig County joining.
II. CURRENT SITUATION
Ao
County of Craig, as required by law as of July 1, 1983, by
letter from Jeffrey Johnson, County Administrator, dated
April 19, 1989, is requesting full representation on the
community services board known as Mental Health Services of
the Roanoke Valley, effective July 1, 1989.
1. Cities of Roanoke and Salem and Counties of
Botetourt and Roanoke must authorize the Mental Health
Services of the Roanoke Valley to negotiate new by-laws
providing for participation by Craig County;
2. Cities of Roanoke and Salem and Counties of
Botetourt and Roanoke must approve the revised By-Laws.
III. ISSUES
Roanoke City Council is requested to allow the County of
Craig participation with the Cities of Roanoke and Salem and
Counties of Botetourt and Roanoke in said program and
official representation on said Board by approval of the
revised By-Laws (Attachment A).
A. Cost to the City.
B. City representation on Board of Mental Health Services of
Roanoke Valley.
C. Services to City residents.
IV. ALTERNATIVES
City Council approve the revised By-Laws for Mental Health
Services of the Roanoke Valley making the County of Craig a
full participating member.
Cost to the City. No additional cost to the City as
the County of Craig will assume their cost.
2. City representation on Board of Mental Health
Services of the Roanoke Valley. Membership will
increase from 15 to 16.
a) Three members will continue to represent the
Cities of Roanoke and Salem and Counties of
Botetourt and Roanoke.
b) One member will be added from the County of
Craig.
c) Three at-large members will continue to be
appointed by all the participating governing
bodies.
Services to City residents. Services will not be
reduced, and there may be increased funding from the
State for some services.
Roanoke City Council not approve the revised By-Laws for
Mental Health Services of the Roanoke Valley making the
County of Craig a full participating member.
1. Cost to the City. Not an issue.
2. City representation on Board of Mental Health
Services of the Roanoke Valley. Membership shall
remain the same.
a) County of Craig will have to join another
community services board.
3. Services to City residents will not change.
RECOI~ENDATION
Roanoke City Council concur in the implementation of
Alternative A and approve the revised By-Laws for Mental Health
Services of the Roanoke Valley making the County of Craig a full
participating member.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/ksf
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Dr. Fred Roessel, Executive Director, Mental Health Services
Attachment
rv
D~ni¢[ E Kamas
Nancy F Canova
Thelma L STephens
George R Daniels, Jr.
Fred P RoesseL ~lr, PH D.
The Honorable Dr. Noel C.
Mayor, City of Roanoke
215 Church Ave., S. W.
Roanoke, Va 24011
Dear Mayor Taylor:
Taylor
At its regular meeting on June 22, 1989, the
Board of Directors of Mental Health Services of the
Roanoke Valley passed the enclosed revisions to our
Bylaws, which are being sent to you for your
ratification. These revisions are primarily to
include Craig County's membership on our Board. We
appreciate your timely response in adopting the
Resolution to establish Craig County as a member of
MHSRV. Additions to the currently approved By-
laws are underscored and deletions have been lined
through.
Our Board recommends ratification of the
changes in our Bylaws as required by Title 37.1
Chapter Ten of the Code of Virginia, and requests
they be placed on your agenda for consideration at
your next scheduled meeting.
If you have any questions abo~ the changes or
need additional information, please contact Dr.
Fred P. Roessel, Jr., our Executive Director.
Thank you for your continued support of our efforts
to serve the residents of the Va2
Da '
.ey.
Girman
of Directors
DEK:cd
Enclosures
~c~" ~. Robert Herbert, City Manager
Roanoke City Council
MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY
EXECUTIVE OFFICES, 301 Elm Avenue, S.W., Roanoke, Virginia 24016-4026 - (703) 345-984l
Serving the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem
BY-LAWS
for
MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY
ARTICLE I The name shall be MENTAL HEALTH SERVICES OF THE
ROANOKE VALLEY.
ARTICLE II PURPOSE
Section 1. To provide a system of comprehensive
community mental health, mental retardation and substance abuse
services under local control.
Section 2. To relate and integrate existing and
planned programs.
Section 3. To assure quality service and
continuity of care in the areas of prevention, case finding,
consultation, diagnosis, treatment, care, training, prescreening,
case management, and rehabilitation by the establishment of new
programs under direct administration of the Mental Health
Services Board where current programs are non-existent or
inadequate, or by entering into affiliatory agreements with
agencies already providing services for the enhancement of those
services, or for the creation of such services.
Section 4. To provide continuing education to
the public, ongoing research, training of= personnel and
evaluation of ongoing programs.
ARTICLE III MEMBERSHIP
Membership shall number f~f~een sixteen, with
three members f~em each from the Cities of Roanoke~lem and
the Counties of Botetour~-'-~-h-d'-~-a~, and one ~m~ ~ t--~e
~nty of Cra~. ef ~he fe-TF~~e-~T: Thr--~-'~e~s
large a~-~t~6~Be recommended by the Board and must be approved by
the feu~ five jurisdictions.
This Board shall represent the 6~y ef Reameke;
~he 6~y ef Salem; ~he 6aunty ef Reameke and ~he Beun~y e~
Be~e~eue~ Cities of Roanoke and Salem and the Counties of
Botetourt~ i:-~-~Tg, an--a' R~ who sh~ppoint '~-~'rd~ an-~
shall notiT~-~ e~-'~ri~T-~pointees. Term of office shall
be for three years from the first day of January of the year of
appointment. Terms of office will be staggered to provide that
an equa~ mumbe~ ef no more than six terms~ ere f~em eaeh
~u~d~e~+em and eme ae ~a~e, expire each in a ~ year. Any
adjustment to the expiration date or c~Fr~nt terms will be
accomplished by attrition through expiring terms or other
vacancies. Vacancies shall be filled for the unexpired term. No
person shall be eligible to serve more than two successive three
year terms, provided that persons heretofore and hereafter
1
appointed to fill vacancies may serve two additional successive
terms. Any member of the Board may be removed by the appointing
authority for cause, after being given a written statement of
the causes and an opportunity to be heard thereon.
ARTICLE IV
POWERS AND DUTIES
Section i~ To serve as Board of Directors for
the Mental Health, Mental Retardation and Substance Abuse
Services program.
Section 2. To be the sole recipient of local
tax funds to be matched by State and/or Federal funds for the
mental health, mental retardation and substance abuse services
programs and to have authority for the expenditure of all said
local tax funds allocated to it.
mental health,
.nd facilities,
community.
Section 3. To review and evaluate community
mental retardation and substance abuse services
both public and private, available to serve the
Section 4. To submit to the governing body or
bodies of each political subdivision, of which it is an agency, a
program of community mental health, mental retardation and
substance abuse services and facilities.
Section 5. Within amounts
execute, such program and maintain such
authorized under such appropriations.
appropriated thereon,
services as may be
Section 6. Enter into contracts for rendition
or operation of services or facilities.
Section 7. Make rules or regulations concerning
the rendition or operation of services and facilities under its
direction or supervision, subject to applicable standards or
regulations of the Department of Mental Health and Mental
Retardation.
Section 8. Appoint an executive director of
Mental Health Services whose qualifications meet the standards
fixed by the Department and prescribe his duties. The
compensation of such executive director shall be fixed by the
Board and within the amounts made available by appropriation
therefor. This executive director will be responsible directly
to the Menta~ ~¥1th Services Board for all aspects of programs
directly and indirectly under the purview of the Mental Health
Services Board.
Section 9. Prescribe a reasonable schedule of
fees for services provided by personnel or facilities under the
jurisdiction or supervision of the Board and for the manner of
collection of same; provided, however, that all collected fees
shall be deposited in a special account designated by the
political subdivision serving as fiscal agent as specified by
agreement of the participating governments; provided, further,
that such collected fees shall be used only for community mental
health, mental retardation and substance abuse purposes.
Section 10~ Accept or refuse gifts, donations,
bequests or grants of money or property from any source and
utilize the same as authorized by the political subdivisions of
which it is an agency.
Section 11. Seek and accept funds through State
and Federal grants and maintain a line of credit sufficient to
maintain the day-to-day operations of the programs under its
jurisdiction.
Section 12. Maintain and promote awareness
among the membership of a Board Orientation Manual.
ARTICLE V
OFFICERS
Section 1. Officers of this Board shall be
Chairman, Vice Chairman, Secretary and Treasurer.
Section 2. The duties of the Chairman shall be:
a. To preside at all meetings of the Board and
the Executive Committee.
To appoint all committees deemed necessary
for the operation of the BqaKd as authorized
by the Board.
c. To work closely with the Executive Director
and staff.
d. To perform any other duties determined by
the Board.
To keep the Commissioner of Mental Health
and Mental Retardation appropriately
informed of the activities of the Board.
Section 3. The Vice-Chairman shall, in the
absence of the Chairman, perform the duties of the Chairman and
any other duties assigned by the Board.
.... S~ction 4. The Secretary shall keep accurate
records of all meetings of the Board and the Executive
Committee. The Secretary shall send all notices of Board and
Executive Committee meetings and shall perform such other duties
as requested by the Chairman. The Secretary may delegate certain
duties and responsibilities to the paid staff of the Board
through the Executive Director.
Section 5. The duties of the Treasurer shall
3
include serving as Chairman of the Budget and Finance Committee.
ARTICLE VI
NOMINATIONS, ELECTION AND TERMS OF OFFICE
Section 1. The Board shall elect its officers
at the last meeting preceding the new calendar year.
Section 2~ The term of office shall begin on
January 1 and shall be for one year. No officer may serve more
than two consecutive terms in the same office. A majority of
those present and voting shall constitute an election.
Section 3. Any vacancy occurring in the
officers shall be filled by the Board.
ARTICLE VII MEETINGS
Section 1. Regular meetings shall be held at a
time to be determined by the Board.
Section 2. Special meetings may be called by
the Chairman or upon written request of three members.
Section 3. The quorum for all Board meetings
shall be f~ve six members, including the Chairman or Vice-Chairman.
Section 4. The Executive Committee shall meet
at the discretion of the Chairman.
Section 5. The quorum for all Executive
Committee meetings shall be a majority of the Committee.
ARTICLE VIII EXECUTIVE COMMITTEE
Section 1. The elected officers of the Board
shall constitute' the Executive Committee of which the Chairman
and Secretary shall be, respectively, Chairman and Secretary.
Representation of each jurisdiction shall be assured by the
appointment of a member to the Executive Committee when no
elected officer represents such jurisdiction.
Section 2. It shall be th'e duty of this
Committee to conduct the necessary business between meetings of
the Board. ~l?"~ions taken are subject to ratification at the
next regular meeting of the Board.
Section 3. This Committee shall regularly
review programs either operated directly or through contractual
agreements to ensure the adequacy of service, conformance to
standards accepted, and make certain that community needs of
mental health, mental retardation and substance abuse are being
met.
Section 4. It shall be the duty of this
4
committee to conduct an annual evaluation of the Executive
Director for presentation to the full Board and to act for the
Board in contract negotiations with the Executive Director.
ARTICLE IX
STANDING COMMITTEES
The Chairman of the Board and the Executive
Director will be ex-officio members of all committees to which
they are not specifically appointed.
There shall be the following standing
committees, whose function shall be advisory to the Board:
Section 1. Budget and Finance. This Committee
shall review the budgets, financial affairs and policies, and
audit reports of the agency and its subcontractors and make
recommendations to the full Board. In addition, it shall aid in
the presentation of budgets at various levels of governments.
Section 2. Community Relations. This Committee
shall implement a program of information for the various agencies
and governments and the public in conjunction with the Executive
Director.
Section 3. Mental Retardation Committee. This
Committee will review community mental retardation programs and
make recommendations to the Board for the enhancement of mental
retardation services. In addition, this Committee will develop
long-range plans for mental retardation to prese~ to the Board
for its consideration.
Section 4. Personnel Committee. The function
of this committee is to review and make recommendations to the
Board concerning personnel policies and guidelines.
Section 5. Mental Health Committee. This
Committee will review community mental health programs and make
recommendations to the Board for the enhancement of mental health
service. In addition, this Committee will develop long-range
plans for mental health to present to the Board for its
consideration.
Section 6. Nominating Committee. This
Committee will be appointed in time to make recommendations to
the Board wi ti1 :~g~rd to a slate of prospective Board officers at
least thirty days prior to the end of each calendar year.
Section 7. Substance Abuse Committee. This
Committee will review community substance abuse programs and make
recommendations to the Board for the enhancement of substance
abuse service. In addition, this Committee will develop long-
range plans for substance abuse to present to the Board for its
consideration.
ARTICLE X
INDEMNIFICATION
Section 1. Mental Health Services of the
Roanoke Valley shall indemnify any person who was or is a party
or is threatened to be made a party to any threatened, pending or
completed action, suit or proceeding, whether civil, criminal,
administrative or investigative (including an action or suit by
or in the right of Mental Health Services of the Roanoke Valley
to procure a judgment in its favor) by reason of the fact that he
is or was a director or officer of Mental Health Services of the
Roanoke Valley, or is or was serving at the request of Mental
Health Services of the Roanoke Valley as a director or officer of
a corporation, partnership, joint venture, trust or other
enterprise, against judgments, fines, amounts paid in settlement,
and expenses (including attorneys' fees) actually and reasonably
incurred by him in connection with such action, suit or
proceeding except only in relation to any claim, issue or matter
as to which such person shall have been finally adjudged to be
liable for his gross negligence or willful misconduct. Each such
indemnity shall inure to the benefit of the heirs, executors and
administrators of such person.
Section 2. Any indemnity under su'bsection (1)
above shall {unless authorized by a court} be made by Mental
Health Services of the Roanoke Valley only as authorized in the
specific case upon a determination that the director or officer
was not guilty of gross negligence or willful misconduct in the
performance of his duty and, in case of a sett$ement, that such
settlement was, or if still to be made is, consistent with such
indemnity and the best interests of Mental Health Services of the
Roanoke Valley. Such determination shall be made {i) by the
Board of Directors by a majority vote of a quorum consisting of
directors who were not parties to such action, suit or
proceeding, or {ii) if such a quorum is not obtainable, or, even
le uo dl nt res re r o
determination is to be made by the Board of Directors, it may
rely, as to all questions of law, on the advice of independent
counsel.
Section 3. Expenses incurred in defending an
action suit or proceeding, whether civil, administrative or
investigative, may be paid by Mental Health Services of the
Roanoke Valley in advance of the final disposition of such
action, suit-- mm-p~oceeding as authorized by vote of the persons
provided in subsection (2) of this section, upon receipt of an
undertaking by or on behalf of the director or officer to repay
such amount unless it shall ultimately be determined that he is
entitled to be indemnified by Mental Health Services of the
Roanoke Valley as authorized in this section.
Section 4. The right of indemnification
provided by this section shall not be exclusive of any other
rights to which any director or officer may be entitled,
including any right under policies of insurance that may be
6
purchased and maintained by Mental Health Services of the Roanoke
Valley or others, even as to claims, issues or matters in
relation to which Mental Health Services of the Roanoke Valley
would not have the power to indemnify such director of officer
under the provisions of this section.
Section 5. Mental Health Services of the
Roanoke Valley may purchase and maintain at its sole expense
insurance against all liabilities or losses it may sustain in
consequence of the indemnification provided for in this section,
in such amounts and on such terms and conditions as the Board of
Directors may deem reasonable.
ARTICLE XI
CONSUMER INVOLVEMENT
It shall be the policy of this Board to
encourage, and be receptive to, consumer involvement. Meetings
of the Board shall be open to the public. Liaison with
identified consumer groups will be maintained to facilitate
optimum consumer involvement. Periodic reports (such as the
Mental Health Services of the Roanoke Valley Annual Report,
Newsletter, and evaluation reports) will be available to the
public, and copies distributed to appropriate consumer
organizations.
ARTICLE XII ORIENTATION OF NEW BOARD MEMBERS
New members will receive a copy of all pertinent
Board and Agency orientation materials (by-laws,' Program Service
Directory, etc.) as a means of familiarization of Mental Health
Services of the Roanoke Valley functioning. In addition,
individual orientation will be routinely provided to assist and
facilitate each new member's understanding of Board operation and
program service delivery.
ARTICLE XIII
CONFLICT OF INTEREST
Whenever a Board member or Committee member has
cause to believe that a matter to be voted upon would involve him
in a conflict of interest, he shall comply with the provisions of
the Virginia Comprehensive Conflict of Interest Acts, Sections
2.1-599, et seq., 1950 Code of Virginia, as amended.
ARTICLE XIV Robert's Rules of Order. revised, shall govern
the Board in ~l~.¢)ses to which they are applicable and in which
they are not incdnsistent with these By-laws.
7
ARTICLE XV These By-laws shall be reviewed annually by the
Board and may be amended at any r6gu--Tar meeting of the Board~
't'~'=-trhir-'-~ vote of those present and voting, notice having been
submitted in writing two weeks prior to the meeting, subject to
the approval of the participating governing bodies.
Adopted at a regular meeting of the Board
Date
By a
vote.
Secretary
Office of the City Cler~
September 13, 1989
File #22
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29755-91189 authorizing a
certain contract to be entered with the State Board of Health
relating to the operation of the local Health Department.
Ordinance No. 29755-91189 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 11,
1989.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. James D. Ritchie, Director of Human Resources
Dr. E. J. Clarke, Director, Roanoke City Health Department,
515 Eighth Street, S. W., Roanoke, Virginia 24016
Mr. Frank L. Showalter, Administrator, Roanoke City Health
Department, 515 Eighth Street, S. W., Roanoke, Virginia
24016
Room 456 Municipal Building 215 Church Avenue SW Roanoke. V~rg~nio 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of September, 1989.
No. 29755-91189.
AN ORDINANCE authorizing a certain contract to be entered with the
State Board of Health relating to the operation of the local Health
Department; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized, for and on behalf of
the City, to enter into written contract with the State Board of
Health pursuant to S32.1-31, Code of Virginia (1950), as amended, such
contract establishing the financial contributions of the City Council
and the Commonwealth to the local Health Department and the public
health services to be rendered by such Department, a copy of such con-
tract being attached to the report of the City Manager, dated Septem-
ber 11, 1989, and on file in the Office of the City Clerk, upon
approval of the form of the contract by the City Attorney and upon
such other terms and conditions as are provided therein.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
September 11, 1989
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: VIRGINIA STATE DEPARTMENT OF HEALTH AND ll4E CIl~' OF ROANOKE
CONTRACT FOR SERVICES
I. BACKGROUND
Local commitment statement was used in previous years to
certify that City ~ouncil appropriated a given amount for
the support of the Roanoke City Health Department.
Bo
Health Laws of Virginia, Chapter 1, Article 5, Paragraph
32.1-31, "Operation of local health department under
contract with Board; district health departments," states
(in part):
A governing body of a City may enter into a contract with
the Board for the operation of the local health department
in such City. The contract between the City and the Board-
shall specify the services to be provided in addition to the
services required by law and shall contain other provisions
as the Board and the governing body may agree upon.
II. CURRENT SITUATION
Local commitment statement was declared obsolete July 1,
1987 and replaced by attached contract and services
checklist.
Contract and services checklist must be completed per
instructions received by the State Health Department from
Dr. Robert B. Stroube, Deputy Commissioner for Community
Health Services, dated September 27, 1988. Contract
between the Commonwealth of Virginia and City of Roanoke
is necessary for proper billing to localities for health
and environmental services.
Contract establishes that legal defense with respect to
services performed pursuant to local ordinance, services
performed pursuant to State enabling legislation set out
in Title 15.1 of the State Code, and other services set
out in Attachment A(2) of the contract will be provided
by the City Attorney. This may impose an additional
burden on this office.
III. ISSUES
A. Services to citizens.
B. Fundin9.
C. Legal.
IV. ALTERNATIVES
City Council authorize the City Manager or his designee tn
execute a contract approved by the City Attorney with the
State Health Department as provided for in the Health Laws
of Virginia.
1. Services to citizens would be continued.
2. Funding would be available from the State.
3. Legal requirements would be met.
Do not authorize the City Manager or his designee to execute
a contract with the State Health Department as provided for
in the Health Laws of Virginia.
Services to citizens could be discontinued by the
State, and eligible Roanoke City citizens would not
receive health department services.
2. Funding would not be made available by the State.
o
Legal requirements and compliance with Health Laws of
Virginia would not be met.
V. RECO~4ENDATION
City Council concur in the implementation of Alternative A and
authorize the City Manager or his designee to execute a contract
approved by the City Attorney with the State Health Department as
provided for in the Health Laws of Virginia.
Respectful ly submitted,
W. Robert Herbert
City Manager
WRH/EJC/JDR/slw
CC.'
Joel Schlanger, Director of Finance
Wilburn C. Dibling, City Attorney
James D. Ritchie, Director of Human Resources
Dr. E. J. Clarke, Director, Roanoke City Health Department
Attachment
CO~PtONWEALTH OF VIRGINIA
DEPARTMENT OF HEALTH
STATEMENT OF AGREEMENT WITH
Roanoke
of County or City)
Roanoke City Council
(Board of Supervisors or City Council
Under this a~reement, which is created in satisfaction of the
requirements o~ 32.1-31 of the Cods of Virginia (1950), as amended, the
Virginia Department of Health, over the course of one fiscal year, will pay
an amount not to exceed $1,476,106 , in accordance
with appropriations by the General Assembly, and in like timeframe, the
Roanoke City Council (Board of Supervisors or
City Council), will provide by appropriation a sula of $998,921
These joint funds will be distributed in timely installments, as services
are rendered in the operation of the Roanoke City Health
Department, which shall perform public health services to the Co~m~onwealth
as indicated in Attachment A(1.), and will perform services required by
local ordinances as indicated in Attachment A(2.).
The term of this agreement is one year, beginning July, 1, 1989
The parties agree that:
1. Under this agreement, as set forth in paragraphs A, B, C, and D
below, the Co-~onwealth of Virginia and the Virginia Department of
Health shall be responsible for providing liability insurance coverage
and will provide legal defense for state employees of the local health
department for acts or occurrences arising from period.ce of
activities conducted pursuant to state statutes and regulations.
A. The responsibility of the Co-w. onwealth and the Virginia
Department of Health to provide liability insurance coverage
shall be limited to and governed by the Self-Insured General
Liability Plan for the Co~onwealth of Virginia, established
under § 2.1-526.8 of the Code of Virginia. Such insurance
coverage shall extend to the services specified in Attachments
A(1.) and A(2.), unless the locality has opted to provide
coverage for the employee under the Public Officials Liability
Self-Insurance Plan, established under § 2.1-526.8:1 of the Code,
or under a policy procured by the locality.
B. The Co~onwemlth and the Virginia Department of Health will
be resp~nsible for providing legal defense for those acts or
occurrences arising from the performance of those services listed
in Attachment A(1.), conducted in the performance of this
contract, as provided for under the Code of Virginia and as
provided for under the terms and conditions of the Self-Insured
General Liability Plan for the Com~onwealth of Virginia.
C. Services listed in Attachment A(2.), any services performed
pursuant to a local ordinance, and any services authorized solely
by Title 15.1 of the Code of Virginia, when performed by a state
STATEMF-AWT OF AGREEMENT
Page 2
employee, are herewith expressly excepted from any requirements
of legal defense or representation by the Attorney General or the
Co"~"onwealth. For purposes of assuring the eligibility of a
state employee performing such services for liability coverage
under the Self-Insured General Liability Plan of the Co,,-onwealth
of Virgin~, the Attorney General has approved, pursuant to §2.1-
121 ~f_ the Code of Virginia and the Self-Insured General
Liability Plan of the Commonwealth of Virginia, the legal
representation of said employee by the city or county attorney,
and the Roanoke City Council
(Board of Supervisors or City Council) hereby expressly agrees to
provide the legal defense or representation at its sole expense
in such cases by its local attorney.
D. In no event shall the Commonwealth or the Virginia
Department of Health be responsible for providing legal defense
or insurance coverage for local government employees.
2. Title to equipment purchased with funds appropriated by the local
government and transferred to the state, either as match for state
dollars or as a purchase under appropriated funds expressly allocated
to support the activities of the local health department, will be
retained by the Comonwealth and will be entered into the Virginia
Fixed Asset Accounting and Control System. Local appropriations for
equipment to be locally owned and controlled should not be remitted to
the Commonwealth, and the local government's procurement procedures
shall apply in the purchase. The locality assumes the responsibility
to maintain the equipment and all records thereon.
3. Amendments to or modifications of this contract must be agreed to
in writing and signed by both parties.
State Health Co-~issioner
Virginia Department of Health
Date
Approved as to form:
(Office of the Attorney General)
Date
Attachments: LOCAL GO~ A~R~3~ENT, ATTA~ A(1.)
LOCAL GOVEI~Pi~f AG~M~/T, AT~ACI~NT A(2. )
Local authorizing officer
Title
Date
H-DKs-2
VI~I]~I~ D~{ OY I~
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BASIC P{BI,IC HIAU~ ~VI~ ~0 ~ ~OVl~ BY lOCAL HEAL'IH DEP~$
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ca~ux'~cA~z~ D,sz~s-s~"~cc:zs I ^ I ~' I c I D I ~' I r I
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PAGE 3 OF 8 PAGES OF
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RZV~SKD AU~JST, 1989
PAGE 7 OF 8 PAGES OIP ~
REVISI~ AUGHT, 1989
PAGE 8 OF 8 PAOES OF ~
Or, ce of the City Clerk
September 13, 1989
File #60-123
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29756-91189 amending and
reordaining certain sections of the 1989-90 General and Grant
Funds Appropriations, providing for the establishment of
$10,045.00 in federal funds and $1,117.00 in local cash match for
the purpose of conducting a staffed G. E. D. program in the
Roanoke City Jail. Ordinance No. 29756-91189 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc: The Honorable W. Alvin Hudson, City Sheriff
Mr. W. Robert Herbert, City Manager
Room 456 Municipol Building 215 C~un:h Avenue, SW Roanol~e "Arg~nia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
/he llth day of September, 1989.
No. 29756-91189.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General and Grant Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfer to Other Funds (1) ........................
Contingency (2) ....................................
Grant Fund
Appropriations
Public Safety
Adult Basic Education - FY90 (3-4) .................
Revenue
Public Safety
Adult Basic Education - FY90 (5-6) .................
1) Transfers to Grant
Fund
2) Contingency
3) Temporary Employee
Wages
(001-004-9310-9536) $ 1,117
(001-002-9410-2199) (1,117)
(035-024-5001-1004) 10,912
$11,345,798
9,065,286
733,912
$ 597,414
11,162
597,414
11,162
4) Admin. Supplies
5) Local Match
6) State Revenue
(035-024-5001-2030) $ 250
(035-035-1234-7080) 10,045
(035-035-1234-7081) 1,117
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Roanoke, Virginia
September 11, 1989
Subject: State Department of Education
Adult Basic Education Funds
Dear Members of City Council:
I. Background:
In 1987, Governor Baliles initiated a Literacy Pro~ram for inmates
incarcerated in the Virginia Department of Corrections. This program
was intended to reduce recidivism among inmates by encouraging
inmates to obtain a G.E.D. level of education and thereby increase
their abilities to obtain jobs once released from custody.
In fiscal year 1988-89, limited grant funds were made available to
local jails through the Department of Correctional Education to
initiate and/or augment established educational programs for inmates
at the local level. The Roanoke City Jail applied for and received
grant funds to employ a part time teacher to initiate a program for
the inmates in the Roanoke City 3ail so that they may obtain a
G.E.D. level of education.
1. Fifty-five (55} inmates participated in this G.E.D. program
during its 35 weeks of operation in fiscal year 1988-89.
Fifteen (15) inmates received G.E.D. certificates; three (3)
inmates are still awaiting test results; eleven (11) inmates
are still in the all volunteer program; and sixteen (16)
inmates were transferred into the Department of Corrections
prior to completing the program.
On June 30~ 1989, the G.E.D. pro,rem ended at the end of the term of
the grant and the Roanoke City Jail is again relying on an all
volunteer staff to operate our G.E.D. program.
II. Current Situation:
The Roanoke City Jail presently has a G.E.D. proKram, which is
offered to the inmates incarcerated therein and utilizes volunteer
tutors recruited through St. Gerards Catholic Church (Social Action
Committee). Although this program has had limited success, it does
not sufficiently meet the needs of all the inmates.
1. Because of the limited number of volunteer tutors, inmate
requests for program participation are not fully granted.
Presently, we have eleven (11) inmates participating in the all
volunteer G.E.D. program and eighteen (18) additional inmates
on a waiting list.
CITY COUNCIL
Page #2
Volunteer tutors lack expertise in the field of education and
this skill is lacking in the program presentation.
The proKram lacks stability~ continuity and consistency due to
the high turn over in volunteer tutors.
Roanoke City School Division requested and received funds for an
"institutionalized adult plan". This request was submitted as part
of the Annual Program Application for adult education under the
State Adult Literacy (Act of Appropriation, Chapter 800) and Adult
Education Act (P.L. 91-230 and Amendments), to serve inmates in the
Roanoke City Jail. These funds are administered by the Adult
Education Service of the State Department of Education through local
school divisions. (See attached letter dated August 24, 1989.)
Federal funds not to exceed the amount of $10~045.00 have been
approved to reimburse Roanoke City for 90% of the total cost to
hire a part-time teacher and operate a G.E.D. program in the
Roanoke City Jail for 37 weeks.
Roanoke City is required to provide a local 10% cash match or
$1~117.00 in order for the Roanoke City Jail to participate in
this program.
The total cost of the proKram will be $11,162.00. The program
cost will not exceed $10,045.00 from the State Department of
Education plus a $1,117.00 local cash match.
III. Issues:
Initiation of a staffed G.E.D. proKram in the Roanoke City Jail to
augment the present all volunteer program offered to inmates.
B. Funding.
IV. Alternatives:
City Council appropriate $1~117.00 from the City's Contingency Fund
to the Grant Fund to provide the local 10% cash match necessary to
receive federal funds for this program.
Initiation of a staffed G.E.D. proKram could be established in
the Roanoke City 3ail to augment the G.E.D. program presently
in existence.
FundinK of the $11,117.00 would be accomplished by authorizing
the Director of Finance to establish the required accounts in
the Grant Fund (Personal Services and Operating Expenses) and
increase the revenue estimate for FY 1989-90, since additional
federal funds of $10,045.00 will be received by the City of
Roanoke and $1,117.00 in local cash match is available from the
City's Contingency Fund.
CITY COUNCIL
Page #3
Do not appropriate $1~117.00 in local cash match as required to
receive federal funding for the establishment of a staffed G.E.D.
program in the City Jail.
1. Initiation of a staffed G.E.D. pro~ram would not be possible
and the present G.E.D. program utilizing an all volunteer staff
would remain intact although it lacks certain expertise,
stability, and continuity.
2. Fundin~ of the $1,117.00 would not be necessary.
Recommendation is that City Council concur with Alternative "A" by
authorizing the Director of Finance to:
A. Establish Revenue estimate in the Grant Fund in the amount of
$10,045.00 in federal funds and $1,117.00 in local cash match to be
transferred from General Fund Contingency account
001-002-9410-2199.
Bo
Establish required expenditure accounts in Grant Fund (Personal
Services and Operating Expenses) in the amount of $11,162.00.
1. Appropriate $10,912.00 in Personal Services Account.
2. Appropriate $250.00 in Operating Expenses Account.
Respectfully submitted,
W. Alvin Hudson
City Sheriff
WAH/gm
pc: City Manager
Director of Finance
City Attorney
,.---Roanoke
City Public Schools
Division of Instruction · P.O. Box 13145, Roanoke, Virginia 24031
Department of Vocational Education & Instructional Technology (70-~) 981-2661
August 24, 1989
Mr. W. Alvin Hudson, Sheriff
City of Roanoke
317 W. Church Ave., SW
Roanoke, VA 24016
Dear Mr. Hudson:
A request for funds for an "institutionalized adult plan" was submitted as part
of the Annual Program Application for adult education under the State Adult
Literacy (Act of Appropriation,. Chapter 800) and Adult Education Act (P.L. 91-
230 and Amendments), to serve inmates in the Roanoke City Jail. These funds are
administered by the Adult Education Service of the State Department of Education
through local school divisions as you know.
We have received approval for funding in the amount of $10,045.00 in federal
funds for that program in your institution. This will require that your institution
match these funds by 10% or $1,116.1}. Please complete the enclosed budget
sheet showing how you plan to spend these funds for 1989-90.
As we indicated to you earlier, we will reimburse your institution on a semi-
annual basis for funds expended up to the amount of the approved $10,045.
Sincq~ely,
L~l'oyd qY. Enoch, Director of
Vocational & Technical Education
LWE:rs
Enc.
Excellence in Education
Office of the City Cler~
September 13, 1989
File #472-268
Mr. Mike Hastings
Sales Representative
Bemiss Equipment Corporation
P. O. Box 929
Salem, Virginia 24153
Dear Mr. Hastings:
I am enclosing copy of Ordinance No. 29758-91189 accepting the
bid of Bemiss Equipment Corporation for the purchase of three
utility trailers, in the total amount of $18,195.00. Ordinance
No. 29758-91189 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room 456 Municipal Building 215 C~urch Avenue S W Roanoke ~rg~nia 2401 t (703) 981-2541
Ofl~c~ of ~he City Cl~
September 13, 1989
File #472-268
Mr. D. L. Mountcastle, Jr.
Manager
Mountcastie Ford Tractor Sales
301 11th Street, S. E.
Roanoke, Virginia 24013
Dear Mr. Mountcastle:
I am enclosing copy of Ordinance No. 29758-91189 accepting the
bid of Bemiss Equipment Corporation for the purchase of three
utility trailers, in the total amount of $18,195.00. Ordinance
No. 29758-91189 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 11, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely, /~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municil:~l Building 215 Church Avenue SW Roanoke "~rginia 24011 (703) 981-2541
Or, ce ~ the {i~ Oed~
September t3, 1989
File #472-268
Mr. James W. Patsel
Office Manager
A. E. Finley & Associates
P. O. Box 1093
Salem, Virginia 24153
of Virginia
Dear Mr. Patsel:
I am enclosing copy of Ordinance No. 29758-91189 accepting the
bid of Bemiss Equipment Corporation for the purchase of three
utility trailers, in the total amount of $18,195.00. Ordinance
No. 29758-91189 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 11, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely, "?
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 2t5 C~urch Avenue SW I'a~ano~e. V~rg~nio 2401 t (703) 981-254~
Office c~ the Ci~, Clerk
September 13, 1989
File #472-268
Mr. Jay B. Baker
Vice-President
Baker Brothers
1402 Williamson Road, N. W.
Roanoke, Virginia 24012
Dear Mr. Baker:
I am enclosing copy of Ordinance No. 29758-91189 accepting the
bid of Bemiss Equipment Corporation for the purchase of three
utility trailers, in the total amount of $18,195.00. Ordinance
No. 29758-91189 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 11, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely, -~L.,t.~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Room 456 Municipol Buildin(j 215 C~urch Avenue, SW Roano,U,e. '~rg~nia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of September, 1989.
No. 29758-91189.
AN ORDINANCE providing for the purchase of three utility tra±lers
for use by the C£ty, upon certain terms and conditions, by accepting a
bid made to the City for furnishing and delivering such equipment; re-
jecting other bids made to the City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Bemiss Equipment Corporation to furnish and de-
liver to the City, three utility trailers, for the sum of $18,195.00,
is hereby ACCEPTED.
2. The City's Manager of General Services is authorized and
directed to issue the requisite purchase order therefor, incorporating
into said order the City's specifications, the terms of said bidder's
proposal, and the terms and provisions of this ordinance.
3. The other bids made to the City for the supply of such equip-
ment are hereby REJECTED, and the City Clerk is directed to notify
such bidders and to express the City's appreciation for their bids.
4. In order to provide for the usual daily operation of the
municipal government~ an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
Attest:
City Clerk.
Office of the City Clerk
September 13, 1989
File #60-472-268
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29757-91189 amending and
reordainin9 certain sections of the 1989-90 Internal Service Fund
Appropriations, providing for the tranfer of $1,695.00 from
Internal Services Retained Earnings Unrestricted, to Utility Line
Services Capital Outlay, in connection with the purchase of three
utility trailers. Ordinance No. 29757-91189 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room 456 ~nicipal Building 215 Church Avenue, S.W Roanoke ~rg~nia 24~11 (703) 98~-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of September, 1989.
No. 29757-91189.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Internal Service Fund Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
Roanoke
THEREFORE, BE IT ORDAINED by the Council of the
that certain sections of the 1989-90 Internal
Fund Appropriations, be, and the same
reordained to read as follows, in part:
City of
Service
are hereby, amended and
Appropriations
Utility Line Services
Capital Outlay (1) .................................
$2,638,366
309,055
Retained Earnings
Retained Earnings - Unrestricted (2) ...............
1) Other Equipment (006-056-2625-9015) $ 1,695
2) Retained Earnings
- Unrestricted (006-3336) (1,695)
$1,749,132
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
September 11, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Bid For Three (3) Utility Trailers
Bid No. 89-3-70
I. Background
January 9, 1989, Council approved a bid
committee report to purchase three (3) new
Utility Trailers from Keith Welding for the
sum of $16,500, Ordinance No. 29420.
March 20, 1989 a letter requesting delivery
information was sent to the vendor. This was
sent due to the fact that the equipment had
not been delivered within the time frame
specified in their quotation.
Ce
March 21, 1989, Manager of General Services
received a call from the vendor informing the
City that they had filed bankruptcy and would
not be providing the trailer as bid.
March 24f 1989, a communication was sent from
the City Attorney's Office to the Trustee of
the bankruptcy's estate, requesting information
on the vendor and the contract for the
trailers.
April 19, 1989, a communication was sent to
the Attorney representing Keith Welding,
requesting a release from the original
contract to allow the City to rebid and
secure the needed equipment.
City Attorney's Office has filed a claim with
the bankruptcy court for the difference in
bids and cost to rebid for the trailers.
General Services proceeded to readvertise for
bids on three (3) Utility Trailers. This
advertisement was also published in the
Roanoke Times and World News.
H. The Bankruptcy Court has voided the contract.
II.
III.
IV.
Current Situation
A. Four (4) bids were received. Bid tabulation
is attached.
Ail bids received were evaluated in a
consistent manner by representatives of the
following departments:
Utility Line Services
General Services
The lowest bid,
Tractor Sales,
specifications
submitted by Mountcastle Ford
Inc. took exceptions to the
as follows:
Treated Pine deck instead of hardwood
Dot lighting instead of Sealed beam
No circuit breakers
The second lowest bid, submitted by Bemiss
Equipment Corporation, took an exception to
the tire size which has been determined to be
an informality as identified in the Code of
the City of Roanoke as a minor variation
which does not substantially affect the
prices, quality, quantity or delivery of the
item requested.
Issues
A. Need
B. Compliance with Specifications
C. Fund availability
Alternatives
Council accept the bid for three (3) Utility
Trailers, as submitted by Bemiss Equipment
Corporation for the total amount of
$18f195.00.
Need - requested trailers are necessary
to carry materials and equipment needed
to accomplish various Utility Line
Services duties.
Compliance with Specifications - The bid
submitted by Bemiss Equipment
Corporation took one (1) exception which
has been determined to be an
informality.
Fund availability - $16,500 will be
available from the original order when
cancelled. The remaining $1,695 needed
for this purchase is available in
retained earnings in Utility Line
Services.
B. Reject all Bids
Need - some required duties of Utility
Line Services could not be performed in
the most efficient manner.
Compliance with Specifications - would
not be a factor in this alternative.
Fund availability - available Funds
would not be expended.
Recommendation
Council concur with Alternative "A" - accept
the bid to provide three (3) Utility
Trailers, as submitted by Bemiss Equipment
Corporation for the total cost of $18,195.00
and reject all other bids.
Director of Finance Cancel the original order
to Keith Welding and make available those
encumbered Funds to apply to the above
recommendation.
Ce
ADpropriate $1,695 from Internal Services
Retained Earnings to Utility Line Services
Account No. 006-056-2625-9015 to provide for
the purchase of these trailers.
Respectfully Submitted,
Co~ittee:
Kit B. Kiser
William F. Clark
D. Darwin Roupe
cc: City Attorney
Director of Finance
0
o
Roanoke, Virginia
September 11, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Bid to P~rchase T~ree (3) Utility Trailers
Bid No. 89-3-70
I concur with the recommendation of the bid committee
relative to the above subject and recommend it to you for
appropriate action.
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
Office of t~e City Cle~
September 13, 1989
File ~323
EBSCO
P. O. Box 1943
Birmingham, Alabama
35201
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29759-91189 accepting your
bid for furnishing Magazine Subscription Services for the Roanoke
City Public Library, in the amount of $13,789.15. Ordinance No.
29759-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Sincerely, /~
Mary F. Parker,
City Clerk
CMC
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human
Ms. Beverly A. Bury, City Librarian
Resources
Room 456 Municipal Building 2t5 Church Avenue SW Roclnol~e. V~rg~nia 2401 t (703) 981-2541
Office of ~ne City Cler~
September 13, 1989
File #323
McGregor Subscription Service
Two South Seminary
Mount Morris, Illinois 61054
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29759-91189 accepting the
bid of EBSCO for furnishing Magazine Subscription Services for
the Roanoke City Public Library, in the amount of $13,789.15.
Ordinance No. 29759-91189 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 11,
1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described services.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
R°Om 456 Municipol Building 215 Church Avenue SW Roanoke ~rg,nia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of September, 1989,
No. 29759-91189.
AN ORDINANCE accepting the bid of EBSCO made to the City for fur-
nishing Magazine Subscription Services for Roanoke City Public Library,
rejecting all other bids made to the City; and providing for an emer-
gency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of EBSCO made to the City, offering to supply Maga-
zine Subscription Services for Roanoke City Public Library, meeting
all of the City's specifications and requiremen~s therefor, for the
total bid price of $13,789.15, which bid is on file in the Office of
the City Clerk, be and is hereby ACCEPTED.
2. The City's Manager of General Services is hereby authorized
and directed to issue the requisite purchase order therefor, incor-
porating into said order the City's specifications, the terms of said
bidder's proposal and the terms and provisions of this ordinance.
3. Any and all other bids made to the City for the aforesaid
services are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
nance
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this ordi-
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
september 11, 1989
Honorable Mayor Noel C.
Members of City Council
Roanoke, Virginia
Taylor and
Members of Council:
SUBJECT: BIDS TO PURCHASE MAGAZINE SUBSCRIPTIONS
BID NUMBER 89-8-75
I concur with the recommendation of the bid committee relative
to the above subject and recommend it to you for appropriate
action.
W. Robert Herbert
City Manager
WRH/JDR/BAB/js
cc: Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Beverly A. Bury, City Librarian
September 11, 1989
Honorable Mayor Noel C. Taylor and
Members of City Council
Roanoke, Virginia
Members of City Council:
SUBJECT: BIDS TO PURCHASE MAGAZINE SUBSCRIPTIONS
BID NUMBER 89-8-75
I. Background
Specifications were developed in April,
1989 for Magazine Subscriptions for the City
Library.
Request for Quotations were sent specifically
to four (4) vendors. A public advertisement was
also published in the Roanoke Times and World
News on August 18, 1989.
Bids were received, after due and proper
advertisement, until 2:00 P.M. on August
28, 1989, at which time all bids so re-
ceived were publicly opened and read in
the office of the Manager of General
Services.
II.
Current Situation
Two (2) bid responses were received. Bid
tabulations are attached.
Ail bids receive~ were evaluated in a consistent
manner by Library staff.
· C.
Bid evaluation results showed that both vendors
meet the required specifications.
III.
IV.
Issues
A. Need
B. Compliance with Bid Specification~
C. Fundin9
Alternatives
Council accept the lowest responsible bid
submitted by EBSCO for the amount of
$13,789.15 for Library MaGazine Subscriptions.
Need - Requested service is needed to continue
current subscriptions which provide current
news, information, and recreational readinG to
the citizens of the Roanoke Valley, and
to fulfill the Library's mission as a center
for information and education.
Compliance with Bid Specifications - EBSCO
fully meets the specifications and offers the
lowest quotation for service.
3. Fundinq - Funds are available in the
Library's current year operatinG budget.
Reject All Bids
Need - Subscriptions will expire, and the
Library will not be able to provide
appropriate service.
Compliance with Specifications - Not an issue
at this time.
Fundinq - Not an issue at this time.
3
Recommendation
Council concur with Alternative "A" and
accept the Bid from EBSCO for Library Magazine
Subscription Service in the amount of
$13,789.15.
Committee:
JDR/BAB/DDR/js
Attachments
cc: Wilburn C. Dibling,
Joel M. Schlanger,
Respectfully submitted,
J_~mgs D. Rttchie
Di%~ctor of Human Resources
'~tv~r~br~r~Y ~J
D. Darwin Roupe
Manager, General Services
City Attorney
Director of Finance
4
Bid Tabulation
Bids Received and Opened in the Office of General Services
2:00 P.M., August 28, 1989
Subscription Services for Roanoke City Public Library
Bid Number 89-8-75
Subtotal
Discount
Grand Total
EBSCO McGregor
$14,591.69 $14,692.59
-802.54 -881.57
$13,789.15
$13,811.02
Committee:
es D. Ritchie
ector of Human Resources
City Librarian
D. Darwin Roupe
Manager, General Services
C~ce of the 0~' Cler~
September 13, 1989
File #60-77
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29760-91189 amending and
reordaining certain sections of the 1989-90 Capital Fund
Appropriations, providing for the transfer of $40,000.00 from
Capital Improvement Reserve to Streets and Bridges, in connection
with anticipated expenditures for certain highway projects.
Ordinance No. 29760-91189 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 11,
1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eiqc o
pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Barry L. Key, Manager, Office of Management and Budget
Room 456 Municipal Building 215 C~urch Avenue SW Roanoke V~rcjlnia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
lhe llth day of September, 1989.
No. 29760-91189.
AN ORDINANCE to amend and reordain certain sections of
Fund Appropriations, and providing for an
the 1989-90 Capital
emergency.
WHEREAS, for
Government of the City
the usual daily operation of the Municipal
of Roanoke, an emergency is declared to
exist.
Roanoke
Appropriations,
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1989-90 Capital Fund
be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Streets and Bridges $ 5,630,908
Franklin Road Widening (1) ......................... 49,700
10th Street Widening (2) ........................... 83,300
Fifth Street Bridge Replacement (3) ................ 19,500
Capital Improvement Reserve 4,739,897
Capital Improvement Reserve (4) .................... 2,959,402
1) Appr.'from~onds
2) Appr. from Bonds
3) Appr. from Bonds
4) Appr. from Bonds
(008-052-9596-9001)
(008-052-9597-9001)
(008-052-9599-9001)
(008-052-9603-9182)
$ 10,000
20,000
10,000
(40,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
~C! '~i Roanoke, Virginia
CITY
September 11, 1989
Honorable Mayor '~d ,,~M~mh~ s .:o~ .!C~ty Council
Roanoke, Virginia
Dear Members of Council:
Subject: Highway Projects - Transfer of Funds to Meet Anticipated Expenditures
I. Backsround on this subject is:
Virsinia Department of Transportation (VDOT) continuously develops
various phases of the City Council approved highway projects.
These phases include such items as preliminary engineering, right
of way acquisition and project construction.
Billinss to the City from the VDOT are done on a monthly basis.
These billings represent our share of the expenditures to date.
The City share is generally 5% for plan development phases
authorized prior to July 1, 1989, and 2% for phases authorized
after that date.
Capital Fund Accounts are established for each project in the
amount of the estimated billings that are anticipated for the year.
This provides for easier payments of interim bills. However, there
may be instances when additional requests to City Council for
transfers are needed to cover interim bills.
II. Current situation of this subject is:
Capital Improvement Pro~ram approved for fiscal years 1988-1992
includes $900~000 to provide for the City's share of anticipated
highway project costs over a three (3) year period. Of this
amount, $500~000 is designated to come from the 1988 Bond Series.
Appropriation of $40~000 from the Streets and Bridges category of
the 1988 Bond Series to individual project accounts is needed to
cover anticipated billings.
Individual projects are funded from their respective highway
accounts and utility accounts depending upon the extent of water
and sewer relocation needed on each project.
Page 2
Three (3) of the eight (8) highway construction projects for which
funds are currently allocated in the VDOT's Six-Year Improvement
Program require continued funding in order to meet the costs anti-
cipated on these projects for fiscal year 1989-90. Transfers
needed for these three projects are listed in Attachment No. 1.
The other five projects already have sufficient allocations from
previous years to meet anticipated billings.
III.
Issues:
A. Payments to Virginia Department of Transportation
B. Relationship with Virginia Department of Transportation
C. Continued prosress on projects
IV.
Alternatives:
A.
Authorize Director of Finance to transfer $40~000.00 from the
Streets and Bridges category of the 1988 Bond Series to the indivi-
dual project accounts as listed in Attachment No. 1 (in their
respective amounts).
1. Payments to Virginia Department of Transportation from each
project account are made possible at the funding levels needed.
2. Relationship with Virginia Department of Transportation is
maintained at its current excellent level.
3. Continued progress on projects would be ensured.
Do not authorize Director of Finance to transfer $40~000.00 from
the Streets and Bridges category of the 1988 Bond Series to the
individual projects.
1. Payments to Virginia Department of Transportation for each pro-
ject cannot be made at the funding levels needed.
2. Relationship with Virginia Department of Transportation will be
jeopardized and future construction efforts may be hurt.
3. Continued prosress on projects may be jeopardized.
Page 3
V.
Recommendation is that City Council approve Alternative "A" and author-
ize the Director of Finance to transfer $40~000.00 from the Streets and
Bridges category of the 1988 Bond Series to the individual project
accounts as listed on Attachment No. 1 (in their respective amounts).
WRH/RKB/fm
Attachment
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Office of Management and Budget
Respectfully submitted,
W. Robert Herbert
City Manager
A~'rACHi~NT NO. 1
PROJECT
TRANSFER NEEDED TO ACCOI~ODATE
ANTICIPATED BILLINGS
1. Franklin Road Widening
(008-052-9596-9003)
2. 10th Street Widening
(008-052-9597-9003)
3. Fifth Street Bridge Replacement
(008-052-9599-9003)
$ 10,000
20,000
10~000
40,000
Office of the City Clerk
September 13, 1989
File #60-2
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29761-91189 amending and
reordaining certain sections of the 1989-90 General and Capital
Funds Appropriations, providing for the appropriation of
$152,500,00, in connection with purchase of property owned by
Joseph H. Milan, Jr., Evelyn N. Milan, Herbert H. Milan, Mary M.
Milan, Ellis H. Milan, and Georgette S. Milan, described as
Official Tax Nos. 4010112 and 4010113. Ordinance No. 29761-91189
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 11, 1989.
Sincerely, ~L~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
Room 456 Municipal Building 215 C~urch Avenue, S.W. Rc~nOker V~rglnio 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of September, 1989.
No. 29761-91189.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General and Capital Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General and Capital
Funds Appropriations, be, and the same are herebyl amended and
reordained to read as follows, in part:
General Fund
Appropriations
Non-departmental
Transfers to Other Funds (1) .......................
Fund Balance
Capital Maintenance & Equipment Replacement
Program - City (2) ................................
Capital Fund
Appropriations
$11,498,298
9,216,669
$ 5,609,514
(001-004-9310-9508)
(001-3323)
(008-002-9616-9003)
$ 152,500
(152,500)
152,500
1) Transfers to
Capital
2) CMERP - City
3) Appr. from General
Revenue
General Government $ 5,745,728
Downtown North (3) ................................. 155,500
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
September 11, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Tax Map Numbers 4010112 and 4010113; property owned by
Joseph H. Milan, Jr., Evelyn N. Milan, Herbert H. Milan,
Mary M. Milan, Ellis H. Milan, and Georgette S. Milan.
I. Background
On May 15, 1989, City Council gave authorization to the City
Manager to enter into and exercise an option on Tax Map
Numbers 4010112 and 4010113 for $155,500.00. A $3,000.00
consideration for the option was paid and applied towards the
purchase price.
II. Current Situation
City of Roanoke is now ready to close on the above named
property. An appropriation of $152,500.00 needs to be
transferred to the Downtown North account (account number 008
002 9616 9003). Funds are available from unallocated Capital
Maintenance and Equipment Replacement Funds (CMERP) left over
from FY '89.
III. Recommendation
Recommend that $152,500.00 be appropriated from unallocated Capital
Maintenance and Equipment Replacement Funds to the Downtown North
Account (account number 008 002 9616 9003) for the purchase of the
above mentioned property.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/BJW/kds
Attachment
cc: Earl B. Reynolds, Jr., Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Barry L. Key, Manager of Management and Budget
Or, ce of the Ci~/Cler~
September 13, 1989
File #77-514-102
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29762-91189 requesting
approval by the Virginia Department of Transportation of certain
recommended route relocations as related to the Jefferson Street
Leg of the Hunter Viaduct; and authorizing submittal by the City
Manager to the Department of the necessary information required
to accomplish the recommended relocation. Resolution No.
29762-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September
Sincerely,
Mary F. Parker, CMC
City Clerk
11, 1989.
MFP:ra
Enc.
pc: Mr.
Mr.
William F.
Charles M.
Clark, Director of Public Works
Huffine, City Engineer
Room 456 Municipal Building 2t5 C~urch Avenue SW Roanoke ~rg~nia 24~1 t (703) 981-2541
Or, ce of the Ci~ Clerk
September 13, 1989
File #77-514-102
Mr. M. S. Hollis
State Urban Engineer
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Dear Mr. Hollis:
I am enclosing copy of Resolution No. 29762-91189 requesting
approval by the Virginia Department of Transportation of certain
recommended route relocations as related to the Jefferson Street
Leg of the Hunter Viaduct; and authorizing submittal by the City
Manager to the Department of the necessary information required
to accomplish the recommended relocation. Resolution No.
29762-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Sincerely, /~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 2t5 (~hurch Avenue SW Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The ~th day of September, 1989.
No. 29762-91189.
VIRGINIA,
A RESOLUTION requesting approval by the Virginia Department of
Transportation of certain recommended route relocations; and authoriz-
ing the City Manager's submittal to the Department of the necessary
information required to accompl£sh the recommended relocation.
WHEREAS, Primary Highway Houtes 11, 116,
currently along the Jefferson Street Leg of
structure is targeted for removal to permit
in Downtown Hoanoke;
WHEREAS, approval
required in order
THEHEFOHE, BE
as follows:
220 and 221 all run con-
the Hunter Viaduct, which
development in that area
by the Virginia Department of Transportation is
for the proposed route relocations to be accomplished;
IT RESOLVED by the Council of the City of Roanoke
1. The Virginia Department of Transportation is hereby requested
to approve the proposed route relocation of Primary Highway Routes 11,
116, 220 and 221, as required in accordance with the recommendations
contained in the City Manager's report and attachments dated September
11, 1989.
2. The City Manager is hereby authorized to submit to the Vir-
ginia Department of Transportation the forms required by the Virginia
Department of Transportation concerning deletion of lane mileage and
changes in functional classification system and information sufficient
for the Department's consideration of the recommended route relocations,
as recommended in the above-referenced report of the City Manager.
3. The City Clerk is directed to transmit attested copies of
this resolution to M. S. Hollis, State Urban Engineer, Virginia Depart-
ment of Transportation, 1401 East Broad Street, Richmond, Virginia
23219.
ATTEST:
City Clerk.
CiT,' - '
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Relocation of Primary Highway Routes from
Jefferson Street Leg of the Hunter Viaduct
Roanoke, Virginia
September 11, 1989
II.
III.
I. Background
A. Primary Highway Routes 11, 116, 220, and 221 all run concurrently
along the Jefferson Street Leg of the Hunter Viaduct.
Code of Virginia establishes the eligibility criteria of localities
for receiving funds from the Virginia Department of Transportation
(VDOT) for street maintenance. It specifies two functional classifi-
cations of highways (Principal/Minor Arterials and Collector/Locals)
and establishes a base payment rate per lane mile for each classifi-
cation of roadway.
Jefferson Street Leg of the Hunter Viaduct is inventoried by VDOT as a
Principal Arterial four (4) lanes wide and 0.17 miles long (0.68 lane
miles). VDOT's 1988-89 payment rate was $9~095.00 per lane mile which
equates to $6~184.60 received by the City this past fiscal year
related to this roadway segment.
Current Situation
A.
Jefferson Street Leg of the Hunter Viaduct has been targeted for remo-
val in connection with the proposed office tower and parking garage
project. It's removal will also relieve downtown traffic
congestion in the overall plan (Focus '89) which includes a new bridge
at Second Street, S.W. Such removal will not occur until there is a
firm contract with the office tower developer.
Commonwealth Transportation Board would need to approve the relocation
of primary routes from Jefferson Street Leg of the Hunter Viaduct to
new locations as recommended through a resolution from City Council.
Additionally, the Board would need to act upon the lane mileage dele-
tion and associated roadway classification recommendations.
A. Timing
B. Maintenance payments
C. Primary highway routes
Members of Council
Relocation of Primary Highway Routes
September 11, 1989
Page 2
IV. Alternatives:
Authorize the City Manager to submit to the Virginia Department of
Transportation the attached recommendations for route relocations and
the appropriate forms for deletion of lane mileage and changes in
function classification system (forms also attached), subject to for-
mal action by City Council to close the Jefferson Street Les of the
Hunter Viaduct.
Timtn~ is critical. Commonwealth Transportation Board could act
upon a resolution from City Council at either its October 19 or
November 16 meeting. This latter date could coincide with any
action by City Council to close the Jefferson Street Viaduct.
Maintenance payments would change slightly. Using 1988-89 VDOT
payment rates per lane mile, the reclassification of certain
streets due to primary highway route changes would result in an
increase of $2~403.20 per year. Eliminating the viaduct reduces
maintenance payments by $6~184.60, for an overall net loss of
$3~781.40.
3. Primary highway routes are relocated on appropriate alternative
routes.
Do not authorize the City M~nager to submit the attached list of route
relocations and the appropriate forms for deletion of lane mileage and
changes in functional classification system.
1. Timin8 needs are not met for gaining approval from Commonwealth
Transportation Board.
2. Maintenance payments are not affected.
3. Primary highway routes would remain the same.
Members of Council
Relocation of Primary Highway routes
September 11, 1989
Page 3
Recommendation is that City Council authorize the City Manager to submit
to the Virginia Department of Transportation the attached recommendations
for route relocations and the appropriate forms for deletion of lane
mileage and changes in function classification system (forms also
attached), subject to formal action b~ Cit~ Council to close Jefferson
Street Le~ of the Hunter Viaduct.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/fm
Attachments:
Route relocation maps
Form U-1 (Lane mileage deletion)
Form U-2 (Functional Classification System)
CC:
Director of Finance
City Attorney
Director of Public Works
City Engineer
DESCRIPTION OF RODI~ RELOCATIONS
Route 220
Existin~ Route
NB Jefferson St. (Franklin to Salem)
NB/SB Jefferson St. (Salem to Williamson)
SB Salem Avenue (Jefferson to 2nd)
SB 2nd St. (Salem to Franklin)
Proposed Route
NB/SB Franklin Rd. (2nd to Williamson)
NB/SB Williamson Rd. (Franklin to Jefferson)
Route 11
Existin~ Route ....
NB/SB Jefferson St. (Campbell to Williamson)
Proposed Route ~
NB Campbell Ave. (Jefferson to Williamson)
NB Williamson Rd. (Campbell to Jefferson)
SB Williamson Rd. (Jefferson to Salem)
SB Salem Ave. (Williamson to Jefferson)
Route 116 and 221
Existin~ Route lllI
NB/SB Jefferson St. (Franklin to Williamson)
Proposed Route ~
NB/SB Franklin Rd. (Jefferson to Williamson)
NB/SB Wtlliamson Rd. (Franklin to Jefferson)
App. No. 2-9
Z
0
App. No. 2-i0
Roanoke, Virginia
September 11, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda for a bid.~t pertain-
ing to the Relocation of Primary Highway Routes from Jefferson Street Viaduct.
WRH/RKB/fm
Respectfully submitted,
W. Robert Herbert
Office of the C,:y Manager
September 29, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Attached for your information is a copy of the City's "Interim Traffic
System Management Plan" which we intend to implement in conjunction with the
closure of the Jefferson Street leg of the Hunter Viaduct. The components of
this plan are expected to help mitigate any added traffic delays created by
closing the Viaduct. These measures will remain in effect until such time as
the 2nd Street Bridge is completed.
Of course, none of these changes will be implemented until City Council has
an opportunity to consider a contract with Henry Faison for the Dominion Tower
Project. I plan to bring a recommendation to you in the near future. However,
as the various boards and commissions review various aspects of the Tower
Project there will undoubtedly be public discussion of the City's plans to
handle traffic in the downtown area if the Jefferson Street leg of the Hunter
Viaduct is removed. I wanted you to know in advance what our plans are in that
eventuality.
I welcome any questions you may have concerning this information.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/mm
Attachment
cc:
Director of Finance
City Attorney
Director of Public Works
Director of Utilities & Operations
Director of Administration & Public Safety
Director of Human Resources
Room 364 Mun~opal Building 215 Church Avenue 5W Roanoke Virginia 24011 (703) 981 2333
During the timeframe following closure and demolition of the Jefferson Street
Viaduct (November, 1989) and the construction and opening of the Second Street
Bridge (as early as January, 1992), the downtow-a traffic system (streets, sig-
nals and signs) will need to be altered to provide information and options for
motorists that presently use the Jefferson Street Viaduct.
There are five basic parts to this plan which are recommended, and which are
identified on the attached pages.
It is unreasonable to expect that traffic will adjust to this new system right
from the start. Ultimately, there will likely need to be some fine-tuning of
the overall plan, especially with regard to signal timings. Motorists them-
selves will likely experiment with the new options. They may choose to use none
of them, and opt to use other already existing routes such as the 2nd St. grade
crossing, 5th St. Bridge, or 10th St. Bridge. It may very well take 6 to 8
weeks before all motorists settle into a particular traffic pattern.
PART I - Create two-wa~ traffic on First Street~ S.W. between Campbell Avenu,.
and Salem Avenue (This can ben implemented before Viaduct is closed.)
This is presently set up for one-way traffic southbound. Changing this to
allow two-way traffic will provide an outlet for eastbound Campbell Avenue traf-
fic (prior to reaching Jefferson Street) by way of the First Street Bridge. The
weight limit of this bridge is 4 tons per vehicle; therefore, trucks would not
be able to taka advantage of this change.
For this to be implemented, the following must be done:
1. Add signal mast arm and signal heads to existing signal pole at corner
of Salem Avenue and First Street, S.W.
Remove existing pavement markings from this block of First Street.
Restripe and mark to provide two lanes. Retain parking on east side
and remove three taxi spaces from west side.
Synchronize signal progression to enable left turn from Campbell Avenue
to First Street to be coordinated with signal on First Street at Salem
Avenue.
4. See appropriate sign changes listed below.
SIGN CHANCES
PART I -
Northeast corner of Campbell Ave./lst St., S.W. - remove "ONE-WAY" sign and
replace with "To First St. Bridge" (with left arrow) and "Weight Limit 4 Tons".
East side of 1st St., S.W. (between Salem Ave. and Campbell Ave.) reorient all
parking signs to face northbound traffic.
West side of 1st St., S.W. (between Salem Ave. and Campbell Ave.) remove "Taxi"
signs and replace with "No Parking" signs.
Northeast corner of Salem Ave./lst St. S.W. - add "ONE-WAY" sign oriented west-
bound. '
Install two way traffic signs (use symbol) on southbound 1st St., S.W. just
south of Salem Ave. and on northbound 1st St., S.W. just north of Campbell Ave.
PART II - Create two-way traffic on Jefferson Street between Salem Avenue and
Norfolk Avenue
This is presently set up for one-way traffic southbound. Changing this to
allow two-way traffic will provide a northbound outlet adjacent to the Jefferson
Street Viaduct location. Traffic would be able to proceed eastbound on Norfolk
Avenue, southbound on Third Street, S.E., then westbound on Campbell Avenue to
Wllltamson Road.
For this to be implemented, the following must be done:
1. Widen this block to at least 24 feet.
2. Eliminate slx parking spaces on west side.
3. Place appropriate pavement markings.
4. See appropriate sign changes listed below.
5. Rephase traffic signal.
SIGN C~LAN~ES
PART II -
Install "To Williamson Road" signs (with appropriate arrows) at:
Northeast corner Salem Ave./Jefferson St.
Northeast corner Norfolk Ave./Jefferson St.
Eastbound Norfolk Ave. at Market St.
Eastbound Norfolk Ave. at Salem Ave.
Eastbound Norfolk Ave. at 3rd St., S.E.
Southbound 3rd St., S.E. at Campbell Ave.
Westbound Campbell Ave. at Williameon Rd.
West side of Jefferson St. (between Salem Ave. and Norfolk Ave.)
replace all parking signs with "No Parking" signs
Remove "DO NOT ENTER" sign from Jefferson St. north of Salem Ave.
Remove two "ONE WAY" signs at southwest corner of Jefferson St. and Norfolk Ave.
Remove sign with symbol for keep right from Jefferson St. south of Norfolk Ave.
Install two way traffic signs (use symbol) on southbound Jefferson St. just
south of Norfolk Ave. and on northbound Jefferson Just north of Salem Ave.
PART III - Create dual left turn from eastbound Campbell Avenue to northbound
Williameon Road (This can be implemented before Viaduct is closed.)
This is presently set up for two eastbound lanes, one for left turns, the
other for a combination of thru and right turns. Parking is presently available
on both sides of the street.
For this to be implemented, the following must be done:
Remove existing pavement markings from this block of Campbell Avenue
(Market Street to Williamson Road). Restripe for three eastbound lanes
(2 left turn lanes and a combination thru and right turn lane) and a
parking lane on the south side of the street. Also stripe turning
radius.
Make appropriate sign changes (includes restricting 12 parking spaces
on north side of Campbell Avenue between 3 PM and 6 PM, Monday thru
Friday). See appropriate changes listed below.
3. Remove portion of concrete median on Williamson Road north of Campbell
Avenue.
SIGN CNANGES
PART III -
North side of Campbell Ave. (between Market St. and Williamson Rd.), amend signs
to prohibit parking 3 PM to 6 PM, Mon-Fri, Towing Enforced.
Install advisory sign "LEFT TURNS FOR TRUCKS & BUSES USE CENTER LANE"
PART IV
Prohibit left turn from northbound Williamson Road to Salem Avenu.~
(This can be implemented before Viaduct is closed.)
This movement is presently allowed by a left-turn green arrow, which
simultaneously stops southbound Wllliamson Road traffic with a red light.
Presently, when green arrow is not displayed, a vehicle that wishes to turn left
can not proceed, thereby blocking northbound Williamson Road thru traffic in the
left lane. Prohibiting this left turn will enable continuous thru movement
northbound, continuous thru movement southbound, which includes continuous
southbound right turn movement onto Salem Avenue.
For this to be implemented, the following must be done:
1. Remove traffic signal.
2. Barricade the median crossover. (Use parking blocks or poured concrete
and add reflective posts.)
Make appropriate sign changes including advance signage advising
motorists northbound on Willtamson Road and westbound on Norfolk/
Campbell Avenues. See appropriate changes listed below.
4. Implement appropriate pavement markings.
SIGN
PART IV -
Add sign with symbol for no left turn on the overhead mast arm of signal on
northbound Willtamson Road at Salem Avenue. Also install one in center median,
also for northbound traffic.
Install "TO SALEM AVENUE" signs (with appropriate arrows) at:
Westbound Campbell Ave. 500 feet east of Norfolk Ave., with a "NEXT RIGHT"
sign also
Westbound Campbell Ave. at Norfolk Ave.
Westbound Norfolk Ave. at 3rd St., S.E.
Westbound Norfolk Ave. at Salem Avenue on ramp (already in place)
Install "NO LEFT TURN AT SALEM AVENUE" advisory signs on:
Northbound Willtamson Road at Franklin Rd. (2) and at Church Ave. (1).
PART V - Changes made necessary b~ removal of Viaduc~
1. Barricade the north and south ends of Jefferson Viaduc: (use NJ barrier,
blinking lights, and impact attenuators).
3.
4.
5.
6.
Remove traffic signal at Williamson Rd./Jefferson St. intersection.
Relocate route markers per City Council and VDOT approval. (See attach-
ed map.)
Remove STOP bars and any right turn arrows from center lane of south-
bound Willtamson Rd. at Jefferson St.
Paint white edgeline along outside southbound lane.
See appropriate sign changes listed below.
SIGN
PART V
-Add signs for "RIGHT LANE MUST TURN RIGHT" and "JEFFERSON STREET VIADUCT
CLOSED" on southbound Williamson Road between Wells Avenue and Shenandoah
Avenue.
-Add signs for "JEFFERSON STREET VIADUCT CLOSED 500 FEET" and "THRU TRAFFIC
USE TWO LEFT LANES".
-Remove Jefferson Street street identification sign.
-Relocate Transportation Museum guide sign to intersection with Salem Avenue.
-Change directional arrow on large overhead sign for Routes 11 and 220.
PUBLIC EDUCATION
A. Signage
"Jefferson Street Viaduct" will close on mo/da/yr" on northbound Jefferson
St. Viaduct north of Salem Ave. and on southbound Jefferson St. Viaduct
south of Williamson Rd.
B. Public Service Announcements
Issue press release three weeks in advance of closure (TV, radio, and news-
paper ).
Downtown Roanoke, Inc. plans to include the new downtown travel options
in its November issue of "The Downtowner".
Provide traffic plan to major downtown employers for inclusion in their
newsletters.
Offer public information meetings to downtown community (coordinate with
Downtown Roanoke, Inc.)
C. News Media Stories
Contact Joel Turner (Roanoke Times & World News) with this Interim Traffic
System Management Plan and a map of new downtown travel options, and ask
for a full-blown story.
Dg-~CRIPTION OF ROUTE RBLOCATIOI~R
Route 220
NB Jefferson SC. (Franklin Co Salem)
NB/SB Jefferson SC. (Salem Co Williamson)
SB Salem Avenue (Jefferson Co 2nd)
SB 2nd St. (Salem co Franklin)
Proposed Route ~
NB/SB Franklin Rd. (2nd co Villiamson)
NB/SB Villiameon Rd. (Franklin Co Jeffersoc
Route 11
ExisCin~ Route ....
NB/SB Jefferson SC. (Campbell Co Wllltamson
Proposed Route ~
NB Campbell Ave. (Jefferson co Williamson)
NB Williamson Rd. (Campbell Co Jefferson)
SB Williamson Rd. (Jefferson co Salem)
SB Salem Ave. (~llliamson co Jefferson)
Route 116 and 221
Existin~ Route IIII
NB/$B Jefferson SC. (Franklin co
Proposed Route I
NB/SB Franklin Rd. (Jefferson Co Wtlltamsor
NB/SB ~llliamson Rd. (Frankliu co Jeffersor
Office of tile City Cler~
September 13, 1989
File #77-514-102
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29764-91189 authorizing you
to enter into an engineering services reimbursement with cost
ceiling contract with Hayes, Seay, Mattern and Mattern, to pro-
vide engineering services in connection with the removal of the
Jefferson Street Leg of the Hunter Viaduct, in the amount of
$95,000.00. Ordinance No. 29764-91189 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc,
pc: Mr. Steve Chapin, Hayes, Seay, Mattern and Mattern,
Franklin Road, S. W., Roanoke, Virginia 24016
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Brian J. Wishneff, Chief of Economic Development
1315
Room 456 Municif:~al Building 2t5 C]~urch Avenue. SW Roanoke. ~rcj~nia 24011 (703) 98't-254t
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989,
No, 29764-91189.
VIRGINIA,
AN ORDINANCE authorizing the City Manager to enter into
an engineering services reimbursement with cost ceiling
contract with Hayes, Seay, Mattern & Mattern, to provide
engineering services in connection with the removal of the
Jefferson Street Leg of the Hunter Viaduct; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke
that:
1. The City Manager or the Assistant City Manager and
the City Clerk are hereby authorized for and on behalf of
the City, to execute and to attest, respectively, an engi-
neering services reimbursement with cost ceiling contract
with Hayes, Seay, Mattern & Mattern, for the provision by
such firm of engineering services to prepare complete plans
and specifications for the removal of the Jefferson Street
Leg of the Hunter Viaduct, as more particularly set forth in
the September 11, 1989, report of the City Manager to this
Council.
2. The contract authorized by this ordinance shall be
in the amount of $95,000.00.
3. The form of the contract with such firm shall be
approved by the City Attorney.
4. In order to provide for the usual daily operation
of the municipal government, an emergency is deemed to
exist, and this ordinance shall be in full force and effect
upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
September 13, 1989
File #77-514-102
Mr. Joel M. Schlange'r
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29763-91189 amending and
reordaining certain sections of the 1989-90 General and Capital
Funds Appropriations, providing for the appropriation of
$100,000.00, in connection with an engineering services reimbur-
sement contract with Hayes, Seay, Mattern and Mattern for removal
of and structural modifications to the Hunter Viaduct. Ordinance
No. 29763-91189 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr.
Mr.
Mr.
MS.
Mr.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Brian J. Wishneff, Chief of Economic Development
Rcx::,m 456 Municipal Building 215 O'~ur,ch Ave,que, SW Raan~ Virglnio 2401 t (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of September, 1989.
No, 29763-91189.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General and Capital Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) .......................
Fund Balance
Capital Maihtenance & Equipment Replacement
Program - City (2) ................................
Capital Fund
Appropriations
Other Infrastructures
Hunter' Viaduct Removal Engineering (3) .............
1) Transfers to
Capital (001-004-9310-9508) $ 100,000
2) CMERP - City (001-3323) (100,000)
3) Appr. from Gen.
Revenue (008-052-9636-9003) 100,000
$11,445,798
9,164,169
$ 5,662,014
$ 747,000
100,000
BE IT FURTHER ORDAINED that, 'an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
September 11, 1989
Dear Members of Council:
Subject: Engineering Contract for Removal of and Structural
Modifications to the Jefferson Street Leg of the Hunter Viaduct
I. Backsround:
mo
The City of Roanoke, in anticipation of the need to proceed quickly
with removal of the Jefferson Street Leg of the Hunter Viaduct in con-
nection with the proposed multi-story office tower and parking garage
development at the corner of Jefferson Street and Salem Avenue, has
initiated the process for securing engineering services.
En~ineerin8 services are needed to prepare complete plans and specifi-
cations for the removal of the Jefferson Street Leg of the Hunter
Viaduct. Such removal will not occur until there is a firm contract
with the office tower developer.
II.
Current situation is that Engineering Services Qualification Proposals for
preparation of these plans were publicly advertised on August 18, 1989,
and received on August 28, 1989, from:
Dewberry & Davis
Hayes, Seay, Mattern & Mattern, Inc.
Mattern & Craig, Consulting Engineers
A. Selection of the firm for consideration was based on the following
criteria:
1. qualification of personnel
2. Time available to meet schedule
3. Experience in structural analysis
4. Ability to produce project on time
5. Local accessibility for project coordination and cooperation
6. Response to request for proposal
7. Past record with City of Roanoke
Interviews were held with all three of these firms as they were
deemed qualified. Staff team included Charles M. Huffine, P.E., City
Engineer; Robert K. Bengtson, P.E., Traffic Engineer; and Lynnis B.
Vernon, Engineering Technician.
Page 2
Co
Ne~otiatfons were conducted with that engineering firm felt to be most
qualified for the project requirements.
Scope of work to be performed includes:
Phase I: Preparing complete plans for demolition of the Jefferson
Street Leg of the Hunter Viaduct's lower bridge abutment and the four
lower bridge spans. This will enable demolition of this portion prior
to the site being needed for the construction of the multi-story
office tower, parking garage, and pedestrian bridge.
Phase II: Preparing complete plans for demolition of the remainder of
the Jefferson Street Leg of the Hunter Viaduct, which would occur
following the completion of the new 2nd Street Bridge/Gainsboro Road
Project. This would more readily accommodate the flow of traffic on
the Williamson Road Viaduct.
See attached diagram.
III.
Issues in evaluating the proposal and awarding a contract to a firm known
to be qualified are:
mo
B,
C.
D.
Inclusion of proper work scope
Ability to meet time schedules
Reasonableness of fee
Availability of fundin8
IV. Alternatives for providing the necessary work are:
ao
Award an en~ineerin8 services reimbursement with a cost cetlin~
contract to Hayes, Seay, Mattern & Mattern, Inc. in the amount of
$95~000.00 and establish a contingency in the amount of $5~000.00, for
a total not to exceed $100~000.00.
1. Inclusion of proper work scope has been reviewed and verified.
2. Ability to meet time schedule has been demonstrated and firm is
ready to begin immediately.
Reasonableness of fee has been established through "cost ceiling".
Hayes, Seay, Mattern & Mattern, Inc. has set a cost ceiling in
their proposal of $95~000.00.
4. Availability of fundin~ exists in the 1989 Capital Maintenance
Equipment Replacement Program.
Page 3
Do not award an en~ineerin~ services reimbursement with a cost ceil-
in~ contract to Hayes, Seay, Mattern & Mattern, Inc. in an amount
not to exceed $95,000.00.
1. Inclusion of proper work scope would have to be deferred to other
consultants.
Ability to meet time schedule would be Jeopardized inasmuch as the
Phase I plans are needed in 30 days, with Phase II plans to pro-
ceed thereafter.
3. Reasonableness of fee cannot be assured.
4. Availability of funding remains in the 1989 Capital Maintenance
Equipment Replacement Program.
V. Recommendation:
mo
Award an engineering services reimbursement with a cost ceiling
contract in a form approved by the City Attorney to Hayes, Seay,
Mattern & Mattern, Inc. in the amount of $95~000.00 and establish a
contingency in the amount of $5~000.00, for a total not to exceed
$100~000.00.
$100~000.00 be appropriated from the 1989 Capital Maintenance
Equipment Replacement Program to a new capital account entitled Hunter
Viaduct Removal Engineering to be established by the Director of
Finance.
WRH/RKB/fm
Respectfully submitted,
City Manager
Attachment: Map
cc:
Director of Finance
City Attorney
Director of Public Works
City Engineer
Chief of Economic Development
Construction Cost Technician
C~ce of ~e Ci~ Cler~
September 13, 1989
File #77-514-102
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending authorization to file the necessary
applications to close and permanently vacate the Jefferson Street
segment of the Hunter Viaduct, related accessways and a certain
twenty-two foot wide alley, was before the Council of the City of
Roanoke at a regular meeting held on Monday, September 11, 1989.
On motion, duly seconded and adopted, Council concurred in the
recommendation.
Sincerely, '/~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. John R. Marlles, Chief of Community Planning
Room 456 Municipal Building 215 Church Avenue, SW Roanoke, 'virginia 24011 (703) 981-2541
Roanoke, Virginia
September 11, 1989
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members
Subject:
of Council:
Request for Authorization for the City
Manager to file necessary applications to
close and permanently vacate the Jefferson
Street segment of the Hunter Viaduct and
related accessways and certain 22 foot wide
alley.
Background:
ae
Hunter Viaduct currently extends from its
intersection with Jefferson Street/Salem
Avenue to an intersection with Williamson
Road, N.E.
Railway crossin9 at Jefferson Street (prior
to 1954) was viewed by the City as a
considerable problem and impediment to north/
south access to and from the downtown area.
Construction of the viaduct was implemented
in 1954 in conjunction with the removal and
reconstruction of what was generally referred
to at the time as the "Randolph Street
Bridge" (currently Williamson Road overhead
span).
Extension of the viaduct from the new
overhead bridge (Williamson Road span) was
intended for the purpose of providing an
improved north/south access to replace the
restrictive Jefferson Street railway
crossing.
Members of Council
Page 2
September 11, 1989
Commercial retail activities in 1954 were for
the most part centralized in the downtown
area. Interstate 581 did not exist and large
scale shopping centers and regional retail
malls had not yet evolved as a significant
consideration in the planning process for
public traffic needs.
II.
Current Situation:
ae
Land use patterns and traffic needs in the
downtown area have changed significantly
since the construction of the viaduct in
1954.
Commercial retail centers are now dispersed
to outlying areas for more efficient regional
and major highway access.
Ce
Viaduct is no longer viewed as an effective
traffic access into the downtown area.
Recent studies indicate that a new and
improved "loop road access" would provide a
more effective north/south transportation
system for ingress and egress to and from the
downtown area.
De
Land upon which the viaduct is situated has
been determined to be vital to the City's
future in providing critically needed space
for downtown expansion.
Provisions will be pursued by the City with
the Department of Transportation for the
relocation of existing highway systems that
are a part of the viaduct route. The
construction of the proposed new "loop road
system" is presently being engineered.
Negotiations are currently underway between
the City and other interested parties for the
construction of a multi-story office tower
upon the site of the existing viaduct.
Ge
Application process requires the City
Planning Commission to review the request for
closure and forward its recommendation to
City Council for final action only after
public notice has been duly given and proper
public hearings have been held to consider
the matter.
Members of Council
Page 3
September 11, 1989
III. Issues:
1. Impact on the downtown area.
2. Impact on traffic needs.
IV.
Alternatives:
City Council authorize the City Manaqer to
file necessary applications to close and
permanently vacate the Jefferson Street
segment of the Hunter Viaduct and related
accessways and a certain 22' wide alley,
subject to the condition that if the City
fails to reach a satisfactory agreement with
all necessary parties providing for the
construction of the above-mentioned office
tower within a period of one year of the date
of the ordinance providing for this requested
authorization, then said ordinance shall
become null and void with no further action
necessary by City Council.
1. Impact on downtown area.
Se
Land area that will be made
available by the closure and
removal of the Hunter Viaduct will
provide critically needed space for
the expansion of the downtown area.
Office tower proposed for
construction upon the site will
make a significant contribution to
the overall enterprise, interests
and activities of the downtown
area. It will also provide
additional parking facilities that
are vitally needed in downtown
area.
Ce
Proposed skywalk (breezeway)
connector from the office tower
will place new impetus on a
north/south connection between the
downtown area and the Hotel
Roanoke/Civic Center facilities and
other proposed future areas of
development such as the Henry
Street project.
Members of Council
Page 4
September 11, 1989
2. Impact on traffic needs.
Viaduct was designed for the
traffic needs of 1954. The
construction and installation of
the proposed new "loop road system"
will provide for existing and
future traffic needs to the maximum
extent that can be ascertained at
this time.
Loop road system will relieve
existing downtown traffic
congestion at peak hours by
improved design and location of
traffic dispersal points.
Loop road system will provide a
more efficient north/south
connector that will not be hampered
or impeded by railway crossings.
City Council not authorize the City Manager
to file necessary applications to close and
permanently vacate the Hunter Viaduct and a
certain 22' wide alley.
1. Impact on the downtown area.
If the viaduct cannot be closed and
removed, the land therein cannot be
utilized for the construction of
the proposed office tower building.
Major proposal for downtown
revitalization will not be realized
and vitally needed additional
parking facilities will not be
provided.
2. Impact on traffic needs.
Viaduct traffic system will remain
unchanged. Loop road system would
not be totally effective in
changing downtown traffic patterns.
Traffic congestion at peak hours
and parking/traffic-related
problems will remain unchanged in
the downtown area.
Members of Council
Page 5
September 11, 1989
Recommendation:
Recommend that City Council approve Alternative A
thereby authorizing the City Manager to file
necessary applications to close and permanently
vacate the Jefferson Street segment of the Hunter
Viaduct and related accessway and a certain 22'
wide alley, subject to the condition that if the
City fails to reach a satisfactory agreement with
all necessary parties providing for construction
of the subject office tower building, within a
period of one year from the date of the ordinance
providing for the requested authorization, then
said ordinance shall become null and void without
any further action necessary by City Council.
Respectfully submitted,
City Manager
WRH:ERT:mpf
cc: Assistant City Manager
Director of Finance
City Attorney
Director of Public Works
City Engineer
Building Commissioner
STREET
STREET~
WALL ST.
SEPARATI¢
Office of the City Cle~
September 13, 1989
File #27
Mr. Stanley G. Breakell
President/Secretary
8reakell, Inc.
P. O. 8ox 6414
Roanoke, Virginia 24017-0414
Dear Mr. 8reakell:
I am enclosing copy of Ordinance No. 29767-91189 accepting the
bid of Breakell, Inc., for upgrading of the
chlorination/dechlorination facility at the Roanoke Water
Pollut on Control Plant, in the total amount of $399,890.00.
Ordinance No. 29767-91189 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 11,
1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Ms. Dolores C. Daniels, Citizens' Request for Service
Room 456 Municipal Building 215 Church Avenue, SW. F~:x~noke Virginia 24011 (703) 981-2541
Office of ~e City Clenk
September 13, 1989
File #27
Mr. F. E. Haren
President
Haren Construction Company,
1851 Tennessee Avenue, North
Etowah, Tennessee 37331
Inc.
Dear Mr. Haren:
I am enclosing copy of Ordinance No. 29767-91189 accepting the
bid of Breakell, Inc., for upgrading of the
chlorination/dechlorination facility at the Roanoke Water
Pollution Control Plant, in the total amount of $399,890.00.
Ordinance No. 29767-91189 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 11
1989. '
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 CJ'turch Avenue, SW Roanoke. V~rg~nia 240t t (703) 981-2541
Of~ceofrheCityClerk
September 13, 1989
File #27
Mr. J. W. Christenbury, Jr.
President
Acorn Construction, Ltd.
P. O. Box 625
Troutvi~le, Virginia 24175
Dear Mr. Christenbury:
I am enclosing copy of Ordinance No. 29767-91189 accepting the
bid of Breakell, Inc., for upgrading of the
chlorination/dechlorination facility at the Roanoke Water
Pollution Control Plant, in the total amount of $399,890.00.
Ordinance No. 2976/-91189 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 11,
1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely, //~_~.__
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 C~urch Avenue, SW Roonoke V~rg~nia 24011 (703) 981-2541
Office of ~he City Clerk
September 13, 1989
File #27
Mr. Dewey G. Lusk, Jr.
President
Structures & Utilities Company, Inc.
P. O. Box 2218
Christiansburg, Vir§inia 24068
Dear Mr. Lusk:
I am enclosing copy of Ordinance No. 29767-91189 accepting the
bid of Breakell, Inc., for upgrading of the
chlorination/dechlorination facility at the Roanoke Water
Pollution Control Plant, in the total amount of $399,890.00.
Ordinance No. 29767-91189 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 11,
1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Munici!Dal Building 2t5 Church Avenue, S.W Roanoke Virginia 240t 1 (703) 981-2541
C~ce of ~e Ci~' Clerk
September 13, 1989
File #27
Mr. H. T. Burleigh, Jr.
President
Burleigh Construction Company, Inc.
P. O. Box 289
Concord, Virginia 24538
Dear Mr. Burleigh:
I am enclosing copy of Ordinance No. 29767-91189 accepting the
bid of Breakell, Inc., for upgrading of the
chlorination/dechlorination facility at the Roanoke Water
Pollution Control Plant, in the total amount of $399,890.00.
Ordinance No. 29767-91189 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 11
1989. ,
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely, ~k_.~.~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 MuniciDol Building 215 Onurch A',,'e~ue, SW Roanoke V~rg~nia 24011 (703) 98t-254~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The llth day of September, 1989.
No. 29767-91189.
AN ORDINANCE accepting the bid of Breakell, Inc., for upgrading
of the chlorination/dechlor£nation facility at the Roanoke Water
Pollution Control Plant, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all
other bids ~ade to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Ereakell, Inc., in the total a~ount of
$399,890.00, for upgrading of the chlorination/dechlorination facil-
ity at the Roanoke Water Pollution Control Plant, such bid being in
full compliance with the City's plans and specifications ~ade
therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of the City Clerk, be
and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal ~ade therefor and the City's spe-
cifications ~ade therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by
Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government,
ordinance shall be in
an emergency is deemed to exist, and this
full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
September 13, 1989
File #60-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29766-91189 amending and
reordaining certain sections of the 1989-90 Sewage Fund
Appropriations, providing for the appropriation of $128,000.00
from Prior Year Retained Earnings to STP Dechlorination Facility,
in connection with award of a contract to Breakell, Inc., for
upgrading of the chlorination/dechlorination facility at the
Roanoke Water Pollution Control Plant. Ordinance No. 29766-91189
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 11, 1989.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
E~lc .
pc: Mr.
Mr.
Mr.
Ms.
Mr.
Mr.
Ms.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
Steven L. Walker, Manager, Sewage Treatment Plant
Dolores C. Daniels, Citizens' Request for Service
Room 456 Municipal Builcling 215 Church Avenue SW Roanoke ~rg~nia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The llth day of September, 1989.
No. 29766-91189.
- AN ORDINANCE to amend and reordain certain sections
the 1989-90 Sewage Fund Appropriations, and providing for
emergency.
WHEREAS, for
of
the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
Council of the City of
· 1989-90 Sewage Fund
hereby, amended and
exist.
THEREFORE, BE IT ORDAINED by the
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
Appropriations
Capital Outlay
STP - Dechlorination Facility (1) ..................
$ 6,578,807
428,000
Retained Earnings
Retained Earnings - Unrestricted (2) ............... $13,562,970
1) Appropriations from
General Revenue
2) Retained Earnings -
Unrestricted
(003-056-8428-9003)
(003-3336)
$ 128,000
(128,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and ~emB'~s ~f ~ft~Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Upgrading Chlorinatlon/Dechlorination Facility
Roanoke Water Pollution Control Plant
Roanoke, Virginia
September 11, 1989
I. BACKGROUND:
State Water Control Board has mandated that the Roanoke Water
Pollution Control Plant disinfect and dechlorinate treated
wastewater prior to discharging the effluent into the Roanoke
River.
City Council received, publicly opened and read aloud five
(5} bids for the subject project on August 28, 1989. See
attached Tabulation of Bids. Bids were referred to a Bid
Committee for review and report back to Council.
Low Base Bid Lump Sum in the total amount of ~399~890.00 with
a construction time of 180 consecutive calendar days was sub-
mitted by Breakell~ Inc. of Roanoke, Virginia.
II. ISSUES:
A. Compliance of the low bidder with requirements of Contract
Documents.
B. Amount of the low bid.
C. Fundin~ of the project.
D. Timin~ of completion.
III. ALTERNATIVES:
Award a lump sum contract to low bidder Breakell~ Inc. of
Roanoke, Virginia in the amount of $399~890.00 with a
construction time of 180 consecutive calendar days to perform
all work in accordance with Contract Documents as prepared by
Clean Water Engineers, Inc. of Fincastle, Virginia.
Establish a project contingency in the amount of $28~110.O0
for a total project construction cost of ~428~000.00.
1. Compliance of low bidder with the requirements of the
Contract Documents was met.
2. Amount of the low base bid lump sum is acceptable.
Page 2
3. Funding in the total amount of $428,000.00 is available
and would come from the following accounts:
a) STP - Dechlorination Facility
(003-056-8428-9003) .....
.... $300,000.00
b) Prior Year Retained Earnings . . . 128~000.00
TOTAL $428,000.00
Timing relative to award of the construction contract in
order to address the State Water Control Board
Regulations would be met.
B. Reject all bids received and do not award a contract at this
time.
1. Compliance of the low bidder with requirements of the
Contract Documents would not be an issue.
2. Amount of the low bid would not be an issue at this
time. However, future bids could be higher.
3. Funding would not be an issue at this time. Future
bidding may require additional funds.
Timing for the completion of the project would be
extended forcing delays in meeting the mandated State
Water Control Board Regulations.
IV. RECOMMENDATIONS:
A. City Council concur with the implementation of Alternative
Award a lump sum contract to the low bidder, Breakell~ Inc.
of Roanoke, Virginia to perform all work in accordance with
Contract Documents as prepared by Clean Water Engineers, Inc.
of Fincastle, Virginia in the amount of $399~890.00 with a
construction time of 180 consecutive calendar days.
C. Establish a project contingency in the amount of $28~110.00
for a total project construction cost of $428~000.00.
Appropriate $128~000.00 from Prior Year Retained Earnings
into the STP Dechlorination Facility Account Number
003-056-8428-9003 for the subject project.
E. Reject all other bids received.
Page 3
Respectfully submitted,
Robert A. Garland, Chairman
William F. Clark
Kit B. Kiser
RAG/LBC/mm
Attachment: Tabulation of Bids
cc: City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Sewage Treatment Plant
City Engineer
Citizens' Request for Service
Construction Cost Technician
0 0 0 0 0 0
0 0 0 0 0 u't ~
0
0
0
0
0
0
0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
Roanoke, Virginia
September 11, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
RAG/LBV/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Sewage Treatment Plant
City Engineer
Citizens' Request for Service
Construction Cost Technician
Office of the City Clerk
August 30, 1989
File #468B
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for chlorination/dechlorination facilities at
the Roanoke Water Pollution Control Facility, were opened and
read before the Council of the City of Roanoke at a regular
meeting held on Monday, August 28, 1989:
BIDDER
BASE BID TOTAL
Breakell, Inc.
(Deduct $7,754.00 from Base Bid Total)
Structures & Utilities Company, Inc.
Acorn Construction Ltd.
Haren Construction Company, Inc.
Burleigh Construction Company, Inc.
$407,644.00
416,600.00
457,600.00
478,000.00
688,500.00
On motion, duly seconded and adopted, the bids were referred to
you for tabulation, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC J /~
City Clerk
MFP:ra
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)901-2541
CiTY OF I~OANOKE. VA,
September 11, 1989
'89 ~ 7
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of
month of July, 1989.
JMS/kp
the financial report for the
CONTINGENCY ]~iCE
AS OF 01]~¥ 31, 1989
General Contingency:
Balance July 1, 1989
Management and Budget
Management and Budget
Consolidation Expenses
Consolidation Expenses
498,529
5,000)
5,o00)
$ 488,529
Maintenance of Fixed Assets Contingency:
Balance July 1, 1989
200~000
200,000
Equipment Replacement Contingency:
Balance July 1, 1989
School Board School Buses
750,000
(150,000)
600~000
Total Contingency Balance
~1{288~529
CITY OF ROANOI~
STA~NENT OF REVENUB
Other f~cal
i~ ~ F~feit~
Rev~ue i~ U~ of
~u~tion
~g~ for ~t
Total
Jul! 1-Jul! 31 Jul! 1-J~l! 31
1~8-8g lg~g-g0
226,321 $ 205,914 ( 9.02%) $ 44,316,500
511,044 402,609 (21.22%) 34,684,000
47,680 31,589 (33.75%) 445,000
42,154 49,733 17.98% 568,000
( 29,985) 123,493 511.85% 1,456,000
1,517,945 1,475,258 ( 2.81%) 31,618,763
115,746 225,976 95.23% 22,869,365
58,958 - (100.00%) 27,000
161,680 25,204 (84.41%) 2,053,853
( 6,669) ( 12,610) (89.08%) 540,153
71.556 110.920 55.01% 1,545,800
$ 2.716.430 $ 2.638.086
0.46%
1.16%
7.10%
8.76%
8.48%
4.67%
0.99%
0.00%
1.23%
(2.~%)
7.18%
( 2.88%) $140.124,434
1.88%
2
CItY OF ROANOKE, VIRGINIA
GENERAL ~
STATEMENT OF F-~{PENDI'£uI{ES AND ENCL~IBRANCES
Gener~ ~ov~t
Judicial
Public Safet~
Public Works
Healt~ a~
Park~, iecr~atic~ & Cultural
C~mem~ t~ Pevelo?~-t
Education
I~bt Service
Non-I~0artmental
Total
Y~ t~ ~ for t~e
1~8-89 1989-90
Curz~t Fl~al ~!
683,313 $ 760,472 11.29% $ 7,301,017 $ 8,061,489
281,722 236,548 (16.03%) 2,773,358 3,009,906
1,920,386 2,227,097 15.97% 23,521,433 25,748,530
2,764,859 2,976,407 7.65% 15,800,340 18,776,747
822,469 894,216 8.72% 11,030,085 11,924,301
409,657 548,516 33.90% 3,115,859 3,664,375
107,128 117,010 9.22% 1,123,076 1,240,086
2,826,827 3,366,910 19.11% 58,017,393 61,384,303
1,067,462 1,089,775 2.09% 7,288,672 8,378,447
249,000 195.214 (21.60%) 2,525,637 2.720.851
$11.132.823 $12.412.165 11.49% $132.496.870 $144,909 r 035
9.43%
7.86%
8.65%
15.85%
7.50%
14.97%
9.44%
5.48%
13.01%
7.17%
8.57%
CAPITAL PROJECTS FUND
STATEMENT OF EXPEI~DITURES, ENCUMBRANCES AND
UNENCUMBERED APPROPRIATIONS SU~O~RY AS OF JULY 31, 1989
Tota/ Capita/ Projects
Fund
$ 1,831,006 $ 3,779,750 $ 5,610,756 $ 1,691,952
819,365 6,082,921 6,902,286 3,386,771
813,292 599,836 1,413,128 806,700
2,351,934 3,238,974 5,590,908 3,096,507
6,068,395 3,310,349 9,378,744 6,073,707
1,242,625 153,795 1,396,420 778,141
272,014 339,858 611,872 342,888
2.969.073 1.810~824 4,779,897
3,918,804 $ 547,847 $ 3,370,957
3,515,515 78,036 3,437,479
606,428 521,073 85,355
2,494,401 2,157,097 337,304
3,305,037 643,368 2,661,669
618,279 37,279 581,000
268,984 58,493 210,491
4.779.897 4,779,897
$16.367.704 $19.316.307 $35.684,011 $16.176.666 $19.507,345 ~4.043.193 $15,464,157
CITY OF ROANOKE
WA'£~ FUND
COMPA~A?i~qE INCOME STATEMENT
FOR THE 1 MONTH ENDED JULY 31, 1989
O~eratinq Revenue:
Comercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pun~ing Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expenses
Total Non-operating Expenses
Net Income
1989
$ 91,681
120,297
9,511
4,611
72,662
16~013
314~775
59,623
128,070
22,525
15~096
225~314
89,461
57~342
32~119
17,062
313
17
17~392
49,511
833
833
$ 48~678
1988
$ 92,008
126,333
10,646
7,804
83,406
27r272
347~469
57,704
56,007
48,308
12~023
174~042
173,427
55~890
117~537
12,834
313
902
14~049
131,586
1~522
1~522
$130~064
WATF_~ FUND
CONTINUF/)
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Water - New Service, Hyd., Lines
Water - Unidentified Plant Replacement
Water - Fire Hydrants
FC Plans & Specs
CC Security/Concession Replacement
FY86 Project Design
12 Line Airport Road
Edgewood Replacement
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 36,600
9,782
4,914
104,170
99,979
12,103
15,753
5r794
289,095
237~799
51,296
NOTE: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 1 MONTH ENDED JULY 31, 1989
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-operating Expenses
Less: Non-Operating Expenses
Interest Expenses
Total Non-operating Expenses
Net Income
1989
$316,156
79,104
25,798
116,310
3,700
7,378
417
548~863
90,363
235{660
326~023
222,840
77~134
145~706
22,845
3,372
1~973
28~190
173,896
7~031
7~031
$166~865
1988
$330,279
42,135
17,985
57,774
3,295
7,262
2r006
460~736
87,794
253~385
341~179
119,557
75~640
43~917
18,684
1,672
614
20{970
64,887
8~558
8~558
$ 56r329
7
Capital Outlay Not Included in Operating Expenses:
Project
Unidentified Construction
FY86 Projects Design
S.T.P. Land Acquisition
Fine Mesh Screens
Williamson Road Storm Drain Ph. 2, Cont. IIB
Mud Lick Sanitation Sewer Replacment Ph. II
Williamson Road Storm Drain Ph. 2, Cont. IIC
Coyner Springs Sewer
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 13,318
26,387
19,662
58,237
373,097
449,438
259,035
183,984
1,383,158
1,202,772
180,386
NO~E: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
8
ROANOK~ REGIONAL AII~ORT CO~ISSION
CO~PA~ATIV~ INCOM~ STATEMENT
FOR THE I MONTH F/~DED JULY 31, 1989
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Income (Loss) Before Non-operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-operating Expenses
Net Income (Loss)
1989
$ 31,775
11,876
15,907
3,316
1,574
152,429
3f651
220r528
49,101
153~123
202r224
18,304
48~058
29{754)
26~858
26~858
( 2,896)
8r364
8r364
11,260)
1988
$ 32,294
11,979
17,495
2,418
1,824
132,317
6,856
17f809
222{992
34,210
132~664
166~874
56,118
44~256
11~862
7{270
7{270
19,132
8~847
8{847
10~285
ROANOKE REGIONAL AIRPORT COmmISSION
COmmISSION
Capital Outlay Not Included in Operating Expenses:
Project
Repaint R/W & T/W Markings
Runway Extension #23
New Terminal Building
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 584
279,882
20~240~594
20,521,060
18~975~312
$ 1~545~748
NOTE: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
10
CITY OF ROANOKE
Ci~IC CE~'£~ FUND
COMPARATIVE INC0~E STATE~F/T~
FOR T~E 1 MONTH ENDED JULY 31, 1989
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Con~issions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative: Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
1989
$ 25,159
37
7,624
195
4,710
5,447
43,172
38,173
2,730
66,628
3,607
291
111,429
68,257)
28,589
96,846)
6,431
297
6,728
1988
$ 13,640
1,661
245
567
14t266
30,379
38,286
26,861
35,356
4,797
370
105,670
(75,291)
26t911
(102,202)
4,407
376
4t783
Net (Loss}
$(90,11 )
97,419)
11
CIVIC CENTER FU~D
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Elevator for Handicapped
Trade & Convention Center Study
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 7,739
18,007
45r124
70,870
62~628
$ 8~242
NO~E: Some of these projects are continued from FY88 and FY89 with inception to
date totals.
12
CITY OF ROANOKE
IN'£~a_L SER¥ICE ~
COMPARATIVE INCOME STA'£~ENT
FOR THE 1 MOP, TH ENDED JULY 31, 1989
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income (Loss) Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net Income (Loss)
1989
582,407
582,407
269,472
125,681
395,153
187,254
57,339
129,915
10{868
10~868
140,783
1988
372,588
372~588
259,989
132,386
392,375
19,787)
51,503
71,290)
4f057
4,057
67,233)
13
IN--T~RNAL SERVICE FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Mgt. Services - Furniture and Equipment
Mgt. Services - Vehicular Equipment
Mgt. Services - Other Equipment
CIS - Other Equipment
MVM - Furniture and Equipment
MVM - Vehicle Equipment
MVM - Other Equipment
ULS - Furniture and Equipment
ULS - Vehicle Equipment
ULS - Other Equipment
ULS - Land Purchase
Year to Date
Expenditures
$ 2,070
12,378
20,666
108,609
942
28,727
13,188
1,490
116,989
55,810
5r796
Total
$ 366r665
14
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'B OFFICE
GENERAL BTATENENT OF ACCOUNTABILITY
FOR NONTH ENDEO dULY 31, 1989
TO THE DIOECTOB OF FINANCE:
GENEOAL BTATENENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY
FOR THE FUNOB OF SAID CITY THE NONTH ENDED JULY 31, 1989.
OF ROANOKE, VIRGINIA
FUND BALANCE AT RECEIPTS DISBURSEHENTS BALANCE AT BALANCE AT
dUNE 30, 1989 dULY 31, 1989 JULY 31, 1988
GENERAL $15,797,468.45 $9,461,670.28 $18,504,641.40 $18,754,491.33 $10,85E,375.33
CAPITAL $12,945,440.79 $6,069,18§.76 $731,906.70 $18,D88,719.85 $19,140,531.71
DEBT SERVICE S6,178,162.81 $1,134,8&§.86 $6,800,260.87 $D12,867.80 $402,629.3&
MATER S2,195,303.94 K288,903.39 S827,013.31 $2,157,194.02 $2,307,059.17
SENAGE TREATNENT S2,548,979.54 S850,604.8& $956,192.81 KE,445,OBD.39 $8,D41,159.43
AIRPORT $3,342,416.38 $688,735.44 $I,240,925.76 KB,735,22&.06 $1,426,112.33
CIVIC CENTER t849,550.18 $SB,330.D4 $160,907.01 $741,978.41 $786,629.33
INTERNAL 5ERUICE 12,324,874.60 S460,570.5! $427,867.93 $1,547,577.E3 1588,360.56
PAYROLL 192,473,047.84! $6,171,576.14 $8,D03,889.51 ($B,808,O&O.71! ($2~711,583.19)
PUBLIC ASSISTANCE ($387,38E.81) $346,479.15 6374,433.33 ($B&5,337.19) (KB99,379.63)
FIFTH DIBT CONSORTIUH $9,814.26 6378,918.05 6211,249.38 $176,877.83 ($89,789.88!
GRANT PROGRAHS $63,248.19 $301,363.12 $672,939.09 19308,387.78) IK7&O,378.56)
TOTAL $42,634,822.74 S88,150,708.00 932,912,227.50 637,874,697.24 $94,902,790.9&
CEDTIFICATE
Z HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATENENT OF NY ACCOUNTABILITY TO THE CITY OF
R0ANOKE, VIRGINIA, FOR THE FUNOS OF THE VARIOUS ACCOUNT5 THEREOF FOR THE NONTH ENOING
dULY 3], 1969 THAT SAID FOREGOING:
CEOTIFICATES
CASH OF DEPOSITS
UNITED STATES
5ECUflZTIE3 TOTALS
CABN IN HAND
CASH IN BANK
INVEKTNENT$ ACQUIRED FflON COHPETITIVE PROPOBALS:
CENTRAL FIDELITY
CHADTER FEDERAL SAVINGS BANK
COLONIAL ANERICAN NATIONAL BANK
COREAST BAVINGB BANK
CRESTAR BANK
DONINION BANK
PERPETUAL SAVINGS BANK
SIGNET BANK
SOVRAN BANK
$425,679.79
$449,017.45
$4D8,679.79
$449,017.4§
63,000,000.00 $3,000,000.00
J3,000,O00.O0 63,000,000.00
$3,000,000.00 $3,000,000.00
$9,000,000.00 $9,000,000.00
S2,000,000.0D $B,O00,O00.O0
S13,000,000.00 $13,000,000.00
$3,000,000.00 $3,000,000.00
TOTALS $874,697.24 S34,000,000.00 13,000,000.00 $37,874,697.84
ROANOKE CITY TREASURER
CITY OF ROANOKE PENSION PLAN
STATemENT OF RE%'ENDE A~) EXPENSES
FOR THE 1 MONTH ENDED JULY 31, 1989
City's Contributions
Investment Income
Gain (Loss) on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1989
$ 70,233
(549,790) (1)
( 7,760)
20,545
$(466,772)
1988
$ 88,503
(467,386) (2)
( 1,212)
19,591
$(360,504)
EXPENSES
Pension Payments
Commissions
Expense from Bond Premium Amortization
Administrative Expense
Total Expenses
Net (Loss) Year to Date
$ 384,021
17,285
277
401,583
$(868,355)
476,919 (3)
70,832) (2)
23,109
1,222) (2)
427f974
$(788,478)
(1) Accruals as of 6/30/89
(2) Accruals as of 6/30/88
(3) Includes one-time lump sum payment (3%)
16
CITY OF ROANOKE PENSION PlAN
BALANCE SHEET
AS OF JULY 31, 1989
ASSETS
Cash
Investments:
(market value - 1989 $105,861,623 and
1988 $ 89,152,525)
Total Assets
1989 1988
259 $ 780
94f940t460
$ 94r940t719
85r836~704
$ 85~837r484
LIABILITIES AND FUND BALANCE
Fund Balance, July 1
Net (Loss) Year to Date
Fund Balance
Total Liabilities and Fund Balance
95,809,074
868t355)
94~940~719
94~940~719
86,625,962
788,478)
85~837~484
85~837~484
17
Office of the City Clerk
September 13, 1989
File #429
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29765-91189 authorizing
appropriate City officials to execute an agreement with Clarence
Brown providing for the settlement of a disability retirement
claim and authorizing the purchase of an annuity to provide a
portion of the funding of such agreement. Ordinance No.
29765-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
E~IC,
pc: Mr. Joel M. Schlanger, Director of Finance Ms. Joyce Van Houten, Retirement Accountant
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
and
ROOm 456 Municipal Building 2t5 C~urch Avenue, SW Roanoke. Vi~'g~nia 24011 (703) 981-2541
O~ce c~ ~e Ci~ Cle~
September 13, 1989
File #429
Mr. John W. Thompson
Buck Consultants
Xerox Centre, Suite 1700
55 West Monroe Street
Chicago, Illinois 60603
Dear Mr. Thompson:
I am enclosing copy of Ordinance No. 29765-91189 authorizing
appropriate City officials to execute an agreement with Clarence
Brown providing for the settlement of a disability retirement
claim and authorizing the purchase of an annuity to provide a
portion of the funding of such agreement. Ordinance No.
29765-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Sincerely,
'¢ · t
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Re,om 456 Municipol Buildincj 215 C~urch Avenue SW Roanoke. ','~rg~nia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989,
No. 29765-91189.
VIRGINIA,
AN ORDINANCE authorizing the appropriate City officials to execute
an agreement providing for the settlement of a disability retirement
claim and authorizing the purchase of an annuity to provide a portion
of the funding of such agreement; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager and City Clerk
are authorized to execute and attest, respectively, an agreement
With Clarence W. Brown (hereinafter Claimant) and Claimant's Spouse to
provide for a full and final settlement of all claims, except for
medical benefits previously awarded under the Virginia Workers'
Compensation Act, against the City and the City Pension Plan for disa-
bility retirement benefits. Such agreement shall provide for the
payment of $15,000 to the Claimant and for the purchase of an annuity
to provide payments of $900.00 per month to the Claimant for life.
Such agreement shall contain other terms and conditions deemed
appropriate by the City Manager, and such agreement to be approved by
the City Attorney.
2. The City accepts the proposal of Structured Benefits, Inc.
and the City's Manager of General Services is authorized to issue the
requisite purchase order to procure from such firm an annuity for the
sum of $89,122.00, such annuity to provide payments of $900.00 per
month to the Claimant for life. Such annuity shall comply with the
request for proposals issued by the City, and such annuity shall fund
a portion of the settlement agreement authorized herein.
3. In order to provide for the usual daily operation of the muni-
cipal government,
shall be in full
an emergency is deemed to exist,
force and effect upon its passage.
ATTEST:
and this ordinance
City Clerk.
¢11~ OF ~OANOKE. VA.
September 11, 1989
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Structured Settlement of Job Related Disability
Retirement Benefits
BACKGROUND
A.
Claimant, born in 1938, sustained a heart attack in
December, 1985, while in his capacity as a firefighter.
Full job related disability was granted by the Roanoke
City Employees' Supplemental Retirement System in March,
1989.
B. Potential liabilities of this claim, to be paid from the
City Pension Plan, are estimated to be the following:
1. $120,244 by age 60 (not including COLA)
2. $246,816 by age 70 (not including COLA)
Annuities to provide guaranteed monthly payments to
claimants are available through insurance companies.
Claimant will agree to waive all claims under the City
Pension Plan in lieu of guaranteed annuity payments.
II.
CURRENT SITUATION
A. Bid proposals for annuities were developed and sent to
twenty-five insurance firms.
Request for proposals requires pricing for an annuity
for $900 compensation to be paid to the claimant on a
monthly basis for life.
C. Request for proposals were to be submitted by 2:00 p.m.,
August 28, 1989, in the Office of General Services.
Roanoke City Code, Sec. 22.1-52, Lump Sums provides for
monthly benefits payable to an employee who is retired
on disability to be paid in the form of a lump sum and
annuity payments.
Honorable Mayor and Members of City Council
Page 2
September 11, 1989
III. ISSUES
A. Cost of claim.
B. Compliance with specifications.
C. Funding.
IV. ALTERNATIVES
A. Council
Authorize an agreement with claimant for an annuity
as set forth in next section, payment of $15,000
lump sum, and continued obligation of the City to
pay for all medical required by disability.
Claimant will agree to waive all claim under the
City Pension Plan. Agreement to be approved by the
City Attorney.
Approve the purchase of annuity from Structured
Benefits, Inc., in the amount of $89,122 to provide
guaranteed monthly payments of $900 for ten years,
and thereafter, for as long as the claimant shall
live.
Cost of claim would be fixed at $104,122, resulting
in a better overall control of this liability.
Compliance with specifications annuity carriers must
meet financial ratings of no less than an A+ rating
as listed by the A.M. Best Company, an industry
recognized rating service.
5. Funding of the annuity and lump sum amount would be
provided by the City Pension Plan.
Reject all proposals. Claimant would continue to
receive benefits as entitled under the City Pension
Plan.
Cost of claim the City Pension Plan would incur an
estimated annual cost of $12,657. The City Pension
Plan would lose the potential savings of $32,000
should the claimant reach age 60 and $190,000 by age
70 which does not include liability for spousal
benefits.
Honorable Mayor and Members of City Council
Page 3
September 11, 1989
B. Reject all proposals (Cont.)
2. Compliance with specifications would not be a factor
in this alternative.
3. Fundin~ would continue to be paid from the City
Pension Plan.
V. RECO~DATIONS
Council take the followin~ actions:
A. Authorize a~reement and annuity purchase as set forth in
IV.A.
JMS:dp
cc: Wilburn C.
Dibling, Jr.
Office of the Ci;y Cle~
September 13, 1989
File #55-166
Mrs. Elizabeth T. Bowles, Chairman
Water Resources Committee
Roanoke, Virginia
Dear Mrs. Bowles:
A report of the Water Resources Committee recommending the sale
of surplus Valley Metro properties by the Office of Economic
Development through negotiation, was before the Council of the
City of Roanoke at a regular meeting held on Monday, September
11, 1989.
On motion, duly
recommendation.
seconded and adopted, Council concurred in the
Sincerely, / ~.~_~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Stephen A. Mancuso, General Manager, Valley Metro
Room 456 Municipal Building 2t5 C~urch Avenuer SW Roanoke. Wrg;nia 24011 (703) 981-2541
Roanoke, Virginia
September 11, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Surplus City Owned Property -
Valley Metro
The attached staff report was considered by the Water
Resources Committee at its regularly scheduled meeting on August 28,
1989. The Committee recommends that Council authorize the sale of
surplus Valley Metro properties by the Office of Economic Development,
through negotiation, in accordance with the conditions stated
in the attached report.
Respectfully submitted,
EliZabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Manager, Valley Metro
DATE:
TO:
FROM:
SUBJECT:
II~rgRDEPARTMENTAL COMMUNICATION
August 28, 1989
~.mbers, Water Resources Committee
-Kit' B. Kiser, Dir~/of Utilities & Operations thru
W. Robert Herbert~y Manager
SURPLUS CITY-O~ED PROPERTY
VALLEY METRO
I. Backsround:
City, when it acquired the City bus system, now Valley Metro, received
the main bus garage and four (4) associated parcels separated by
streets and alleys from the main parcel and each other. (See attached
map.)
II. Current Situation:
Valley Metro has its new office and maintenance facility under con-
struction and scheduled to open in December 1989. When the new facil-
ity opens the original properties will be surplus to the City's, and
Valley Metro's, needs.
City Administration desires to market properties through the Office of
Economic Development, by negotiation, in order to produce a unified
result which would provide the most benefit to the City. This will
require Council's permission to avoid the normal process involving
public advertisement and sale to the highest bidder, which might prompt
a division of the individual properties among a number of bidders
rather than thru negotiations which could determine quality of devel-
opment.
III. Issues:
A. Need
B. Timin8
IV. Alternatives:
Committee recommend to City Council that it authorize the sale when
vacated, of the properties currently used by Valley Metro, Official
Tax Nos. 4110601, 4110602, 4110603, 4110604, 4110605, 4110608,
4110609, 4110610, 4110611, 4110701, 4110711, 4110712, 4110713,
4110801, 4110802, 4110803, 4111406, 4111407, & 4111408, by nego-
tiation, through the Office of Economic Development.
Members, Water Resources Committee
RE: Surplus City-Owned Property
Valley Metro
August 8, 1989
Page 2
Need to dispose of properties in a manner that will yield the
greatest benefits to the City is met.
Timin~ to be ready to begin efforts to find a buyer prior to pro-
perties being vacated is met.
Committee not recommend to Cit~ Council that it authorize the sale, by
negotiation, of the Valley Metro properties:
1. Need to dispose of properties met through competetive bidding.
2. Timin~ of disposal disrupted.
Recommendation: Committee recommend to City Council that it authorize the
sale of surplus Valley Metro properties by the Office of Economic Develop-
ment, through negotiation, in accordance with Alternative "A".
KBK/RVH/fm
cc:
City Attorney
Director of Finance
Manager, Valley Metro
,4,11dSll
Office of the City Clerk
September 13, 1989
File #468
Ms. Doneva Dalton
Hearing Reporter
State Water Control
P. O. Box 11143
Richmond, Virginia
Board
23230-1143
Dear Ms. Dalton:
I am enclosing copy of Resolution No. 29770-91189 e~pressing
Roanoke City Council's opposition to certain proposed regulations
to amend Stream Water @uality Standards as said regulations were
announced by notice of public hearing. Resolution No.
29770-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc,
pc: Mr,
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
M. Craig Slugs, Manager, Water Production
Steven L. Walker, Manager, Sewage Treatment Plant
Room 456 MunicipaIBuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)g81-2541
Office ofthe City Clerk
September 13, 1989
Fi le #468
The Honorable John W. Daniel, II
State Secretary of Natural Resources
P. O. Box 1475
Richmond, Virginia 23212
Dear Mr. Daniel:
I am enclosing copy of Resolution No. 29770-91189 expressing
Roanoke City Council's opposition to certain proposed regulations
to amend Stream Water Quality Standards as said regulations were
announced by notice of public hearing. Resolution No.
29770-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September
Sincerely,
Mary F. Parker,
City Clerk
11, 1989.
CMC
MFP: ra
Enco
pc: Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
M. Craig Slues, Manager, Water Production
Steven L. Walker, Manager, Sewage Treatment Plant
Room 456 MunicipaiBuilding 215Church Avenue. S.W. Roanoke, Virginie 24011 (703)901-2541
Office of the City Clerk
September 13, 1989
File #468
The Honorable J. Granger Macfarlene
Member, Senate of Virginia
Po O. Bo~ 201
Roanoke, Virginia 24002
Dear Senator Macfarlane:
I am enclosing copy of Resolution No. 29770-91189 e~p.essing
Roanoke City CouncilWs opposition to certain p.oposed ,egulations
to amend Stream Water Quality Standa,ds as said regulations were
announced . by notice of public hca. lng. Resolution No.
29770-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Sincerely,
City Clerk
MFP: ra
EnCo
pc: Mr°
W° Robert Herbert, City Manager
Wilburn Co Diblihg, Jro, City Attorney
Joel M. Schlanger, Director of Finance
Kit B° Kiser, Director of Utilities and Operations
M. Craig Slues, Manager, Water Production
Steven L. Walker, Manager, Sewage Treatment Plant
Room 456 MunicipaIBuilding 215Church Avenue,$.W. Roanoke, Virginia 24011 (703)901-2541
Office of the City Clerk
September 13, 1989
File ~468
The Honorable Clifton A. Woodrum,
Member, House of Delegates
P. O. Box 1371
Roanoke, Virginia 2400?
III
Dear Delegate Woodrum:
I am enclosing copy of Resolution No. 29770-91189 expressing
Roanoke City Council's opposition to certain proposed regulations
to amend Stream Water @uality Standards as said regulations were
announced by notice of public hearing. Resolution No.
29770-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc o
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibiing, Jr., City Attorney
Mr. Joel M. Schlangee, Director of Finance
Mr. Kit Bo Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Room 456 MunicipaIBuilding 215Church Avenue. S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
September 13, 1989
File #468
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
Dear Delegate Thomas:
I am enclosing copy of Resolution No. 29?70-91189 expreesing
Roanoke City CounoilVe opposition to ce.tain proposed regulations
to amend Stream Water @uality Standards as said regulations were
announced by notice of public hearing. Resolution No.
29?70-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
M. Craig tion
Steven L. Walker, Manager, Sewage Treatment Plant
Room 456 MunicipalSuilding 21S Church Avenue. $. W. Roanoke. Virginia :~4011 (703) g81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 11th day of September, 1989.
No. 29770-91189,
VIRGINIA,
A RESOLUTION expressing this Council's opposition to certain
proposed regulations to amend Stream Water Quality Standards as
said regulations were announced by notice of public hearing.
WHEREAS, the City of Roanoke operates the Water Pollution
Control Plant which serves a number of Jurisdictions in the Roanoke
Valley; and
WHEREAS, Stream Water Quality Standards are established by the
Commonwealth of Virginia through the State Water Control Board; and
WHEREAS, by notice of public hearing received July 16, 1989,
the Commonwealth of Virginia State Water Control Board proposed
certain amendments to said water quality standards; and
WHEREAS, the notice of public hearing does not accurately
reflect the financial impact of said regulations and any provided
proven benefits of the proposed regulations are outweighed by the
actual financial impact of such regulations.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that this Council hereby expresses its opposition to proposed
Stream Water Quality Standards as set forth by the Commonwealth of
Virginia State Water Control Board by notice of public hearing
received July 16, 1989.
BE IT FURTHER RESOLVED that the City Clerk is directed to for-
ward a copy of this resolution to the appropriate officials at the
State Water Control Board, the State Secretary of Natural
Resources, Senator J. Granger Nacfarlane, Delegate Clifton A.
Woodrum, III, and Delegate A. Victor Thomas.
BE IT FINALLY RESOLVED that the City ~an~ger is directed to
forward a copy of this resolution and the accompanying report to
other local governments served by the Roanoke Regional Sewage
Treatment Plant with an appropriate request that those jurisdic-
tions join in opposing the proposed amendments to the water quality
standards.
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Roanoke, Virginia
September 11, 1989
ETB:KBK:afm
Attachment
cc: City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Water Department Manager
Sewage Treatment Plant Manager
~ec. tfully_submitted~m
EliZabeth T. Bowles, Chairman
Water Resources Committee
Quality Standards.
Subject: Proposed State Regulations -
Stream Water Quality Standards
The attached staff report was considered by the Water
Resources Committee at its regularly scheduled meeting on August 28,
1989. The Committee reco~nends that Council pass a resolution in
opposition to the proposed regulations to amend Water Quality Standards
(VR680-21-00) as said regulations were announced by Notice of Public
Hearing received on July 16, 1989. The City's opposition to the
proposed standards is that the statement of public hearing does not
accurately reflect the financial impact and the true financial impact is
prohibitive when compared to any provided proven benefits. Send copies
of the resolution to the SWCB, the State Secretary of Natural Resources,
and the City's elected State representatives. Also, send a copy of the
report and resolution to other local governments served by the Roanoke
Regional Sewage Treatment Plant with cover letter asking those other
local governments to join in opposing these amendments to the Water
THROUGH:
FROM:
DATE:
SUBJECT:
Chairman and Members
Water Resources Committee
Director of Utilities & Operations
August 22, 1989
PROPOSED STATE REGULATIONS
STANDARDS
-- STREAM WATER QUALITY
I. BACKGROUND
Ao
Stream Water Quality Standards are established by the
Commonwealth of Virginia through the State Water Control
Board (SWCB), whose regulations must be in keeping with
federal regulations administered by the Environmental
Protection Agency {EPA).
Early water quality standards, established in the 1970's,
dealt with Biological Oxygen Demand (80D), Suspended Solids
{SS), Phosphorus {P), and Nitrogen {N). BOD, P, and N
caused an uptake of oxygen, thereby reducing the dissolved
oxygen that would otherwise be available to support aquatic
life. The assimilation capacity of the receiving stream for
BOD support traditionally formed the basis for setting
treatment criteria. This criteria, plus the fact that the
Roanoke River was classified as a "phosphorus" limiting
stream in the 1970's, resulted in the construction of the
tertiary element of the Sewage Treatment Plant.
Evolvement of stream water quality standards have since
begun incorporating metal limitations in recognition of the
fact that metals are toxic to aquatic life and the fact that
most streams must eventually serve as a water supply for
human consumption. Since metals are not readily treated by
municipal treatment plants, we have seen the imposition of
pre-treatment standards on industries to limit their
discharge of toxic waste to public sewer systems.
Do
Operating permits for the sewage treatment plants and
the water treatment plants contain limits on PH, suspended
solids, BOD with added emphasis for P and N, and
pre-treatment for sewage waste.
Chemicals used for water and sewage treatment are
traditionally a base chemical (lime or sodium hydroxide),
metal base chemicals (ferric chloride {iron}, alum
{aluminum} pickle liquor {iron, zinc, and aluminum}), and
chlorine.
F. Latest imposed regulations require the removal of chlorine
through dechlorination.
Currently proposed regulations limit the amount of iron or
aluminum which may be discharged to a receiving stream and
greatly reduces the amount of ammonia (unoxidized nitrogen)
which can be discharged to the stream. Attached is a copy
of the Notice of Public Hearing, which notice was received
July 16, 1989.
II. CURREIfF SIllJATION
A. Impact as outlined in the attached Notice of Public Hearing
and the cost thereof does not agree with staff's evaluation
and the impact unless a case-by-case waiver is approved.
o
Proposed regulations, based on preliminary assessment, would
cost the City as follows:
Sewage Treatment -- $20,000,000.00 - $30,000,000.00
for control of aluminum, iron, zinc, mercury evaluation
study and ammonia removal, if possible, to achieve the
additional ammonia treatment.
Water Treatment -- $500,000.00 - $700,000.00 for
aluminum removal.
Sludge Hauling -- $1,000,000.00 annually, due to
doubling the volume of sludge.
Storm Drain Discharges -- Unknown costs, depending on
when and how storm drain discharges are regulated.
Contrary to the Notice of Public Hearing, a statement
was made by a SWCB staff member during an August 22,
1989 public hearing that the average cost to treatment
plants could be $400,000.00 per 1,000,000 gallons per
day rated capacity.
Co
Public hearings are being held across the state. Final date
for submission of public comments is September 18, 1989.
City representatives have attended a public hearing and
objected to the proposed regulations.
Requested waiver to the proposed regulations, if enacted,
may be obtained if approved by the SWCB on a case-by-case
basis, with the burden of proof being on the permit holder
(in our case, the City}.
Impact on receiving stream, in order to obtain a waiver,
would have to be proven by the permit holder to be "no
impact" and would likely involve detailed studies of the
impact and classification of aquatic life, background
analysis, and natural assimilation capacity of the receiving
stream.
III.
RECOI~4ENDATION: Committee forward a copy of this report to City
Council and recommend that Council pass a resolution in
opposition to the proposed regulations to amend Water Quality
Standards {VR680-21-00) as said regulations were announced by
Notice of Public Hearing received on July 16, 1989. The City's
opposition to the proposed standards is that the statement of
public hearing does not accurately reflect the financial impact
and the true financial impact is prohibitive when compared to any
provided proven benefits. Send copies of the resolution to the
SWCB, the State Secretary of Natural Resources, and the City's
elected state representatives.
CC:
City Attorney
Director of Finance
Water Department Manager
Sewage Department Manager
STATE WATER CONTROL BOARD
2111 Hamilton Street
~,¢hmond. V~rgln,a~3230-1143 l~r~ OF ~I'BLIC ~ nonal~U Plol~,n
367-0056 ~ TO ~ ~1.~'~'{. ~ STA.m~m.I~AP~ Velma M Smith
Notio~ is hereby given in accordance with § 9-6.14:7.1 of the Code of Virginia ;~ the
r~ of f~ law that ~ Stat~ Wa-tar Control _~>~-d irfdand= to ~m~ the
Water Quality Standards (~R 680-21-00) (specific sections to be amended are ~R
680-21-01 and VR 680-21-03).
BASIS AND STATJI~RY ~: Section 62.1-44.15(3a) of the ~ of Viz~inia
authorizes the Board to establish water ~m~ity staw~ds and ~olicies for any Stat~
w~t~rs cc~sistent with the puzl0c~e an~ general, policy of the State Water Control Law,
and to modify, amend, or canoel any such standards or policies es~hlished. Section
303 (c) (2) (B) of the Clear Water Act 8{vects the states to develo[~ water ~1
standards for sectic~ 307 (a) toxic pollutants.
SUBSTANCE AND PUR~: The purpcee of this p~.-o~ actic~ is to ad~ star~rds for
toxics for pk-ot~ction of aquatic life to c~*,~ly with f~-~al law and regulations which
state that water cp~lity star~rds ~ust be adc~ for sectic~ 307(a) toxic
pollutante. The associae~ ~arrative and amendments to existin~ sections are necessary
to clarify the lar~3uage; specify the i~l~,entaticn of the standards; and provide a
mec~hanis~ whereby permittees oould request alternate permit limitatic~s ~_e to site
specific factors, tec~hnolcgy/~_~c limitations, or cases where natursl back~uund
IMPACT: ~b~se amendments will not im[x~e ~4~{ti~nal treat~m-nt ~ upon any
industrial, ~nicipal or private pen~ittee who is currently subject to the toxics
mana~ p~m or who is successfully treatir~ for Stete W~ (k~fcrol Board
numeric criteria already inoorpora into a permit, m aver, thesa who are
~ing new ~.Aald~ (alumi~ in fr~w~e~, a~ in saltwater, chlorpyrifo~,
elemental p~lohorus in saltwater and pentachlor~l) p~a~s~ed for stam~rds
adoption at lev-l- that ~ these star~rds; tho~e permite~ who may be r~Hred to
meet the surface wa~,w ~ for ammonia as soon as poesible, as section
VR680-21-01.14.C.2.C. s~ecifies; and the coal mining industxy will be im~ac*~, .~
majority of water tr~a~-~nt ~]arm~ will he ~-~+~ bv the new a~,~{~m~ star~. Most
municipalities dis~harging to ~!twater areas will be im~ by the sal~Jate~ 'a~/a
~. F~uau a review of 272 of the State Water (k~l Board's lr~ial Vix~iRia
Pollution Elimination S~ permits, it is estimated that 40 in~k,~ries w~uld be
im~ace~. ~ number of municipalities im~ac~ may be less than estimat~ and the
rmm*~-r of irn%lstries may be more than estimated since the ~nicipalities with
pretreatment p~ms may place the rssponsibility of treating ~ wastewater on
tb~ facilities d~maz~ing to that ~nicipality.
The impact~ facilities may treat effluents through the same methods available
(ovm)
the Toxics Management Regulation. Under the Toxics Management Regulation adoptior.
process we considered several costs. These included a screen cost of approximately
$19,000 per discharge point; and a possible cost of $30,000 to $100,000 if the facility
n~ to proceed to the toxicity reduction evaluation (TRE). Of the affected
facilities that enter the TRE investigation phase there are two routes available to
treat for these c~-%~unds to put th~ in c~,~liance with Water Quality Standards and
the Toxics Management l~ation. These include c~L~.~nd L~.oval and installation of
wastewater treatment facilities.
The first, c~%xxand removal at a _~t~__t of approximately $5,000, w~lld be the most cost
effective for the impact~_ facility. Not ell facilities would be able to use this
install wastewater treatment to ~.L~e one or more of these parameters is highly
variable depending upon the volume of effluent _ne~a/rg treatment.
~he facilities having these additional effluent limitations written into their
disc~ permits will also incur the cost of laboretor~ analysis in order to fulfill
discharge monitoring requirements.
The SWCB recognizes that therm are situations in which these prupceed starry,ds should
not apply. Therefore, pro~wkh~s are elso pvo~ in the regulation which ellow the
permlte~ the u~ortunity to att~,~t to d~nstrate the ncc~ for elternate permit
limitatior~ if he d~ees to do so.
By adopting ~ parameters es standards, Virginia will be provid~ ~ttionel
protection to aquatic life. This in conjur~-tion with the Toxics Regulation will,
thr~ effluent limitaticms a~d e~lfoz~em~nt actic~l~, prcwic%e necessary r~atio~ for
t.he o~-,trol and ~ceslble elimination of dar~eruus levels of toxic pollutants in the
aquatic e~v~. ~doption of the pr~ water ~,1 ity standards for tcxies will
elso help r~store and p~__~ct_ the livir~ resour~ of the O~apeak~ Bay and their
er~ngered species of freshwater mollusks, fish and plants which arm sensitive to
elevat_~d_ levels of toxics. These sensitive species need this a~d{tional pkut_~3t_ ion to
survive and p~gate.
ISSUES: &~ is whether additional parameters warrant inclusion on the list in
o~er to pro~-t aquatic life. A ~ issue is whether scme parameters should be
left off the pku~3sed list. A third ~ is whether the .ecor~m~ic impact analysis
~: The Board will hold public hearings at these times and p!a~ eo
receive data, views and azguments concerning the p~t--t,a~al: Tuesday, August 22, 1989,
at 10:00 a.m. in the Boazc] R0c~ (# 174), Augusta County Office Bu/lding, 6 ~t Johnson
Street, in Stauntxm~ Tt~meday, August 22, 1989, at 7:00 p.m. in the Washington County
Board of Supervi~rs ~, 205 9&~m~my Drive, in Abin~; WedDing*y, August 23, 1989,
at 2:00 p.m. in the City of Dsnville Council (~m~mbers, ~%~nicipal ~u/l~ing, 4th Floor,
418 Patto~ Street, J~~; T~esday, Aunt 29, 1989, at 2:00 p.m. in the
Williamsbur~Js~es Ci~-~ Core,il (~lam~rs, 321-45 Oourt ~, West,
Williams~; an~ Thursday, August 31, 1989, at 7:00 p.m. in the Boaz~ Ro~m, Prince
William (kxuYzy, McO:urt ~{14ing, i Oounty O~lex, 4850 Davis Ford ~oad, Prince
William.
below, and must be r~-~ived by 4:00 p.m. on Monday, September 18, 1989.
]]~IA~: For further information, including copies of the p~u~al, ~,taot Ms.
Elleanore Moll, Office of ~lv~tal Research and Starry-ds, Stats Water Control
Board, P.O. Bc~ 11143, Ri~/u,~nd, Virginia 23230, tm!e~ (804) 367-6418.
Office of the City Manager
September 12, 1989
Mr. Randolph M. Smith
City Manager
City of Salem
P. O. Box 869
Salem, VA 24153-0869
Mr. Elmer C. Hodgs, Jr.
County Administrator
Roanoke County
P. O. Box 29800
Roanoke, VA 24018-0798
Mr. John D. Williamson, III
County Administrator
Botetourt County
P. O. Box 279
Fincastle, VA 24090
Mr. George W. Nester
Town Manager
Town of Vinton
P. O. Box 338
Vinton, VA 24179
Gentlemen:
Re: Proposed Stream Standard Revisions
Attached is a copy of a report to Roanoke City Council regarding
the subject matter. City Council passed the attached resolution on
September 11, 1989.
Should these regulations take effect, there could be as much as a
50% increase in the cost of providing sewage treatment.
This is to solicit your opposition to these proposed regulations
and request you write a letter to that effect to:
Ms. Doneva Dalton, Hearing Reporter
State Water Control Board
P. O. Box 11143
Richmond, VA 23230-1143
Please also send this letter by September 15, 1989 with a copy of
your letter of opposition to Mr. Richard Burton and your elected State
representatives.
WP, H:afm
Attachments
cc: City Clerk
W. Robert Herbert
City Manager
Kit B. Ktser, Director, Utilities & Operations
Room 364 Mumopal Ou~ld~ng 215 Church Avenue 5W Roanoke V~rginio 24011 (703) 981-2333
Office of t~e City Cler~
September 13, 1989
File #2-237
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29733-91189 providing for
the acquisition of certain real estate interests needed by the
City for construction of the Roanoke River Flood Reduction
Project; authorizing establishment of the consideration to be
offered by the City for each parcel; providing for the City's
acquisition of such real estate by condemnation, under certain
circumstances; authorizing the City to make motion for the award
of a right of entry on any of the parcels for the purpose of com-
mencing the project; authorizing the inclusion of required City
real estate in such project; and authorizing access to project
real estate by the United States Army Corps of Engineers for
construction related purposes. Ordinance No. 29733-91189 was
adopted by the Council of the City of Roanoke on first reading on
Monday, August 28, 1989, also adopted by the Council on second
reading on Monday, September 11, 1989, and will take effect ten
days following the date of its second reading.
Sincerely,
..r-._. ). I'
Mary F. Parker, OMC
City Clerk
MFP:ra
Enc o
pc: Colonel Paul W. Woodbury, Corps of Engineers, District
Engineer, Department of the Army, P. O. Box 1890, Wilmington,
North Carolina 28402-1890
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Room 456 Municil:~l Buildlncj 215 C~urch Avenue SW Roanoke, V~rg~nia 2401 i (703) 98¢-2541
Mr. W. Robert Herbert
September 13, 1989
Page 2
pc:
Mr. Von W. Moody, III, Director of Real Estate Valuation
Mr. Kit 8. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989.
No. 29733-91189.
VIRGINIA,
AN ORDINANCE providing for the acquisition of certain real
estate and real estate interests needed by the City for the
construction of the Roanoke River Flood Reduction Project;
authorizing the City Manager to establish the consideration to be
offered by the City for each parcel; providing for the City's
acquisition of such real estate by condemnation, under certain cir-
cumstances; authorizing the City to make motion for the award of a
right of entry on any of the parcels for the purpose of commencing
the project; authorizing the inclusion of required City real estate
in such project; and authorizing access to project real estate by
the United States Army Corps of Engineers for construction related
purposes.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the construction, implementation, and maintenance of
the Roanoke River Flood Reduction Project, a needed public improve-
ment including channel widening, construction of protective dikes
or berms, flood proofing of certain buildings, replacement of cer-
%ain bridges, construction of a trail, and flood warning system,
serving public purposes for the protection and preservation of the
health, property and welfare of the citizens of Roanoke in this
City, the City wants and needs two hundred and thirty-seven (237)
real estate interests, including fee simple interests and perpetual
easements, together with temporary construction easements and
rights of ingress and egress, as more particularly described and
listed in an attachment to the report of the City Manager on this
subject, dated August 28, 1989, and shown on project General Design
Memorandum Maps, on file in the Office of the City Clerk, and
incorporated by reference herein. The proper City officials are
authorized to take appropriate action necessary to acquire for the
City from the respective owners the necessary property interests
with appropriate ancillary rights with respect to the 237 parcels,
for such consideration as the City Manager may deem appropriate,
subject to applicable regulatory and statutory guidelines.
2. The City Manager is directed to offer on behalf of the City
to the owners of each of the aforesaid parcels or interests such
consideration as he deems appropriate for the necessary interests
with appropriate ancillary rights, subject to applicable statutory
and regulatory guidelines.
upon delivery to the City
tion by the City Attorney,
Upon the acceptance of any offer and
of a deed, approved as to form and execu-
the Director of Finance is directed to
pay the respective consideration to the owners of the interest con-
veyed, certified by the City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any
real estate or interest which is required or should any owner be a
person under a disability and lacking capacity to convey real
estate or should the whereabouts of the owner or should the
ownership of a parcel be unknown, the City Attorney is authorized
and directed to institute and conduct appropriate legal proceedings
to obtain appropriate title to such property, including, without
limitation, condemnation or legal proceedings to acquire for the
City the appropriate real estate or interest.
4. In instituting or conducting any condemnation pro-
ceeding, the City Attorney is authorized to make motion on behalf
of the City for entry of an order, pursuant to $25-46.8, Code of
Virginia (1950), as amended, granting to the City a right of
entry for the purpose of commencing the project. The Director of
Finance, upon request of the City Attorney, shall be authorized
and directed to draw and pay into court the sums offered to the
respective owners.
5. Upon acquisition of the above-described real estate
interests, the City Manager and City Clerk are authorized to exe-
cute and attest, respectively, appropriate documentation, in form
approved by the City Attorney, evidencing the City's consent to
access for project related activities on such property by the
United States Army Corps of Engineers or project construction engi-
neers, or surveyors.
6. The City Manager and City Clerk are authorized to execute,
seal and attest, respectively, in form approved by the City
Attorney, appropriate documentation evidencing the City's consent
to inclusion of City-owned property and interests in the project as
identified in the report of the City Manager dated August 28, 1989,
and the project General Design Memorandum Maps referenced above.
7. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 28, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Roanoke River Flood Reduction Project
Notice of Public Hearing, Land Acquisition
Dear Members of Council:
I. Back~round:
mo
City, since the Flood of 1973, has been evaluating flood reduction
alternatives. Flood reduction is an essential and needed project
serving vital public purposes.
B. Corps of En~ineers (C.O.E.) proposed a flood reduction plan in 1984.
C. Voters, in a referendum on April 11, 1989, voted to authorize $7.5
million for the City's share of the $34.5 million project.
D. Ail known property owners were contacted and provided preliminary
information prior to referendum.
II. Current Situation:
Initial federal fundin8 amounting to $200,000.00 in new start money
has been promised although not formally authorized for federal fiscal
year 1989-90.
Bo
C.O.E. must expend initial funds prior to the end of this federal
fiscal year which is September 30, 1990. This requires acquisition
of all right-of-way for project by City before June 1990 to permit
time for C.O.E. to take bids.
C.O.E. may permit division of project into phases. This will allow
C.O.E., if necessary, to bid the Flood Warning System first, which
requires only five (5) sites, thereby extending the deadline for
acquisition of all other parcels.
D. Land Acquisition must be preceded by a formal Public Hearing, pre-
ferably prior to September 30, 1989.
Page 2
Council must authorize the acquisition of 237 parcels of real estate,
primarily perpetual easements, but, also several fee simple acquisi-
tions. There is a possibility that other types of easements may be
needed. These parcels are shown on the project General Design Memo-
randum (GDM) maps. Authority to include the acquisition of five (5)
sites for Flood Warning System and three (3) to five (5) disposal
sites for fill material necessitated by project construction. The
Flood Warning System sites and the "disposal sites" for fill
material have not been specifically identified.
C.O.E. requires formal right of access from the City to properties
acquired by the City for the project thereby permitting construction,
inspection, surveys and other C.O.E. activities necessitated by the
project.
III. Issues:
A. Need
B. Timing
C. Cost to City
IV. Alternatives:
A. Council authorize the following:
i. A meeting date for a public hearing to initiate the acquisition
process for the Roanoke River Flood Reduction Project.
ii.
The acquisition of easements and properties needed for the pro-
ject by donation, negotiated purchase, or, if necessary condem-
nation, as identified on the attached listing by owner and tax
map number and as more specifically set forth and delineated on
the GDM maps, copies of which are available in the Office of the
City Clerk.
iii.
Access by the Corps of Engineers and their contractors to
properties acquired by the City for the project for the pur-
poses of construction, surveys, inspection and other related
activities.
1. Need to begin property acquisition is met.
2. Timin~ to allow as much time as possible for acquisition pro-
cess is met.
3. Cost to Cit~ is approximately 7.5 million dollars ($7,500,000.00).
Page 3
Council not authorize the acquisition of properties needed for the
Roanoke River Flood Reduction Project, schedule a public hearing
regarding the project or provide access to such properties to C.O.E.
1. Need to begin property acquisition not met.
2. Timing to initiate acquisition as soon as possible not met.
3. Cost to City is moot.
Recommendation: Authorize the City Clerk to advertise public hearing for
September 11, 1989, in anticipation of authorizing the acquisition of
properties needed for the Roanoke River Flood Reduction Project and auth-
orize the City Manager, City Attorney, and other appropriate officials to
take such actions as may be deemed necessary for such acquisitions in
accordance with Alternative "A".
W. Robert Herbert
City Manager
WRH/RVH/fm
Attachments: Project Property Owner List
CC:
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
City Engineer
Director of Real Estate Valuation
Roanoke River Flood Reduction Project
Property Owners
Owner: A E S
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Investment Company
Aerial Way Corporation
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Appalachian Power Company
Beard, R. E.
Bogese,Stephen B.,II;
Branch and Associates
Brant, Michael C.
Owner: Brown, Vivian R.
Owner: Chadduck, Harry W.,
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
ETALS
Inc
and Sarah J.
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
III and
Shirley Bell
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No :
Tax No
Tax No
Tax No
Tax No
Tax No :
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
Tax No.:
5210710
5220602
4030305
4030306
4030602
4031301
: 4031302
: 4031303
: 4150103
: 4150201
4250101
4250102
4250103
4040706
5210709
4250104
4160313
4160307
41507O2
1040202-A
1040202-B
1040202-C
1040401-A
1040401-C
1121401
1130901
1140601
1222301
OwL-r:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
Owner: City of Roanoke
Owner: City of Roanoke
Owner: City of Roanoke
Owner: City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
City of Roanoke
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner: City of
Owner: City of
Owner: City of
Owner: Coleman,
Owner:
Owner:
Roanoke
Roanoke
Roanoke Water Department
Richard F. and Mirian L.
Commonwealth of Virginia
Commonwealth of Virginia
Tax No.: 1222401
Tax No.: 1222402
Tax No.: 1230725
Tax No.: 1322024
Tax No.: 1322031
Tax No.: 4030616
Tax No.: 4030617
Tax No.: 4031304
Tax No.: 4031304
Tax No.: 4031306
Tax No.: 4040601
Tax No.: 4040602
Tax No.; 4150101
Tax No.: 4150102
Tax No.: 4150401
Tax No.: 4150501
Tax No.: 415060l
Tax No.: 4170201
Tax No.: 4330301
Tax No.: 4330601
Tax No.: 4330601
Tax No.: 4330616
Tax No.: 4330617
Tax No.: 4340101
Tax No.: 4340102
Tax No.: 4350701
Tax No.: 4060101
Tax No.: 4031406
Tax No.: 1041001
Tax No.: 1322029
Owner:
Owner:
Owner:
Owner:
Concrete Pipe and Products Company
Constaste, Jacelyn
Contracting Enterprises
Custom Wood Products, Inc.
Custom Wood Products, Inc.
Owner: Cycle Systems
Owner: Davis H. Elliot Company Inc.
Owner: Duncan, Harold D. and Rose P.
Owner: English, Norman E. and Corinna M.
Owner: Fararooei, Esmaeil
Owner: Fararooei, Esmaeil
Owner: Fisher, Lelia G., ETALS
Owner: Fisher, Lelis G., ETALS
Owner: Fleet Finance Incorporated
Owner: Fuel Oil and Equipment Company
Owner: George, Lewis P.
Owner: Golden, Sam
Owner: Graham, Lisa Thompson
Owner: Gray, John E. and Elizabeth D.
Owner: Hager, Earl J. and Julia D.
Owner: Harrison, Mitchell W. and Mary L.
Owner: Hayes, Martha G. and David Firey
Owner: Home Lumber Company,
Owner: Home Lumber Company,
Owner: Home Lumber Company,
Owner: Home Lumber Company,
Owner: Home Lumber Company,
Owner: Home Lumber Company,
Owner: Home Lumber Company,
Owner: Hosey, James C., Sr.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
and Mary E.
Tax No.: 1410226
Tax No.: 4040705
Tax No.: 1322010
Tax No.: 5210707
Tax No.: 5220606
Tax No.: 4030301
Tax No.: 4250302
Tax No.: 4151207
Tax No.: 4160309
Tax No.: 4040701
Tax No.: 4151206
Tax No.: 4151102
Tax No.: 4151101
Tax No.: 4160302
Tax No.: 1410203
Tax No.: 4031404
Tax No.: 1510105
Tax No.: 4030607
Tax No.: 4040503
Tax No.: 4031408
Tax No.: 4160301
Tax No.: 4151205
Tax No.: 1321204
Tax No.: 1321205
Tax No.: 1321206
Tax No.: 1321209
Tax No.: 1321212
Tax No.: 1321213
Tax No.: ]321324
Tax No.: 4030601
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
IDICO
Industrial Development and
Industrial Development and
Industrial Development and
Johnson. Phyllis A.
Jones
Jones
Jones
Jones
Jones
Robert
Robert
Robert
Robert
Robert
Owner: Jones, Robert
Owner: Lipscomb, Fannie O.
Owner: Maclean Linda Roland;
Owner: MacLean Linda Roland;
Owner: MacLean Linda Roland;
Owner: MacLean. Linda Roland;
Owner: MacLean Linda Roland;
ETALS
ETALS
ETALS
ETALS
ETALS
Investment
Investment
Investment
Owner: MacLean Linda Roland;ETALS
Owner: Marsh, Charles C., Jr. and Peggy
Owner: Marsteller, Dudley L., Jr. and Emily R.
Owner: Marsteller, Dudley L., Jr. and Emily R.
Owner:
Owner:
Owner:
Owner:
Owner:
Mason, Ernie W. and Diane W.
McAllister, Robert Lee and Josie
Miller, Eric R. and Margaret G.
Mitchell, Lawrence and Loraine
Moody, William B. and Hazel D.
Owner: Moody, William B. and Hazel
Owner: Moore, Clyde
Owner: Norfolk Soutern Corporation
Owner: Norfolk Southern
Tax No.: 4250301
Tax No.: 4170101
Tax No.: 4170201
Tax No.: 4170202
Tax No.: 4030619
Tax No.: 4160409
Tax No.: 4160410
Tax No.: 4160411
Tax No.: 4160412
Tax No.: 4160413
Tax No.: 4160414
Tax No.: 4150301
Tax No.: 1321501
Tax No.: 1321502
Tax No.: 1420102
Tax No.: 1420103
Tax No.: 1420104
Tax No.: 1420101
Tax No.: 4160311
Tax No.: 1040102
Tax No.: 1040103
Tax No.: 4160314
Tax No.: 4160406
Tax No.: 4160315
Tax No.: 4030606
Tax No.: 4030612
Tax No.: 4030613
Tax No.: 4040507
Tax No.: 1410103-A
Tax No.: 1410103-J
Ow~ ~r: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Norfolk Southern Corporation
Owner: Oberlin, Louise B.
Owner: Oho, Yoshinobu and Aiko
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Ozaluk, Paul L. and
Pawlowski, Casmir A.
Pawlowski, Casmir A.
Persinger, J. Guy
Price, Scottie T.
Price, Scottie T.
Purdy, Paul L.
Joan M.
and Norma J.
and Norma J.
Ralph Smith Incorporated
Richards, C. C.
Richardson-Wayland Electric Company
Roanoke Hospital Association
Roanoke Hospital Association
Roanoke Hospital Association
Roanoke Hospital Association
Tax No.: 1410103-B
Tax No.: 1410103-C
Tax No.: 1410103-D
Tax No.: 1410103-E
Tax No.: 1410103-F
Tax No.: 1410103-G
Tax No.: 1410103-H
Tax No.: 1410103-I
Tax No.: 1410103-K
Tax No.: 1410103-L
Tax No.: 1410103-M
Tax No.: 1410103-N
Tax No.: 1410103-0
Tax No.: 1410103-P
Tax No.: 4031401
Tax No.: 4160303
Tax No.: 4030608
Tax No.: 4150302
Tax No.: 4150303
Tax No.: 1610103
Tax No.: 4030303
Tax No.: 4030304
Tax No.: 4040703
Tax No.: 4031305
Tax No.: 4040704
Tax No.: 1230401
Tax No.: 4040501
Tax No.: 4040502
Tax No.: 4040506
Tax No.: 4040508
OW. ~r:
Owner:
Owner:
Owner:
Owner:
Owner:
Roanoke Ice and Cold Storage, Inc.
Roanoke Orthopedic Appliance Co., Inc.
Rogers, Earl H.
Rolley, Marie H.
Rose, F. Gray, III and Vicki T.
Rusco Window Company of Roanoke, Inc.
Owner: Ryder Truck Rental, Inc.
Owner: Scaggs, Ronald O.
Owner: Secrist, Marie M.
Owner: Seven-Up Bottling Company of Roanoke
Owner: Seven-Up Bottling Company of Roanoke
Owner: Seven-Up Bottling Company of Roanoke
Owner: Seven-Up Bottling Company of Roanoke
Owner: Seven-Up Bottling Company of Roanoke
Owner: Shields, Fred W., Jr.; Trustee
Owner: Shoemaker, Lucille S.
Owner: Smith, Claude N. and Madeline B.
Owner: Smith, Claude N. and Madeline B.
Owner: Smith, T. Marion and Virginia A.
Owner: Soden, Desmond and Joan K.
Owner: Soden, Desmond and Joan K.
Owner: Taylor, Clara B., ETAL
Owner: Thetford Properties
Owner: Thomas, Melba B.
Owner: Tingler, Thomas
Owner: Tingler, Thomas
J. and Ruby K.
J. and Ruby K.
Owner:
Owner: Trompeter,
Owner: Trompeter,
Owner: Trompeter,
Tinker Properties Associates
Herman and Samuel A.
Herman and Samuel A.
Herman and Samuel A.
Tax No.: 1130902
Tax No.: 4030609
Tax No.: 1322009
Tax No.: 4160317
Tax No.: 4040707
Tax No.: 5220601
Tax No.: 5210708
Tax No.: 4030604
Tax No.: 4030605
Tax No.: 1320711
Tax No.: 1320712
Tax No.: 1320714
Tax No : 1321101
Tax No : 1321401
Tax No : 4031405
Tax No : 4160304
Tax No : 4030614
Tax No : 4030615
Tax No.: 4030603
Tax No.: 4040603
Tax No.: 4040702
Tax No.: 4031407
Tax No.: 5220603
Tax No.: 4160310
Tax No.: 4160305
Tax No.: 4160306
Tax No.: 4170401
Tax No.: 1221406
Tax No.: 1222403
Tax No.: 1222404
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Marie J.
(Life
Estate)
Tax No.: 4031402
Tax No.: Unknown 01
Tax No.: Unknown 02
Tax No.: Unknown 03
Tax No.: Unknown 04
Tax No.: Unknown 05
Tax No.: Unknown 06
Tax No.: Unknown 07
Tax No.: Unknown 08
Tax No.: Unknown 09
Tax No.: Unknown 10
Tax No.: Unknown 11
Tax No.: Unknown 12
Tax No.: Unknown 13
Tax No.: Unknown 14
Tax No.: Unknown 15
Tax No.: Unknown 16
Tax No.: Unknown 17
Tax No.: Unknown 18
Tax No.: Unknown 19
Tax No.: Unknown 20
Tax No.: Unknown 21
Tax No.: Unknown 22
Tax No.: Unknown 23
Tax No.: Unknown 24
Tax No.: Unknown 25
Tax No.: Unknown 26
Tax No.: Unknown 27
Tax No.: Unknown 28
Tax No.: Unknown 29
O~ ~r: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Unknown
Owner: Valley Rich Dairy
Owner: Van Balen, Frank G.
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Owner:
Vaughan~
Virginia
Virginia
Virginia
James E. and Celia C.
Holding Corporation
Scrap Iron and Metal Company
Scrap Iron-and Metal Company
Virginia Scrap Iron and Metal Company
Walker Machine and Foundry Company
Walker Machine and Foundry Company
Walker Machine and Foundry Company
Owner: Warren, Company~ The
Owner: Webb, Jacob A. and Elsie P.
Owner: White, Allen B. and
Owner: Wilfong, Clarence J.
Owner: Williams, Donnie L.
Owner: Williams, Rosa W.
Ruth S.
and Mary M.
and Elfriede M.
Tax No.: Unknown 30
Tax No.: Unknown 31
Tax No.: Unknown 32
Tax No.: Unknown 33
Tax No.: Unknown 34
Tax No.: Unknown 35
Tax No.: Unknown 36
Tax No.: Unknown 37
Tax No.: Unknown 38
Tax No.: Unknown 39
Tax No.: Unknown 40
Tax No.: Unknown 41
Tax No.: Unknown 42
Tax No.: 5210712
Tax No.: 5210711
Tax No.: 4160312
Tax No.: 1410106
Tax No.: 1410201
Tax No.: 1410202
Tax No.: 1510101
Tax No.: 1410204
Tax No.: 1410205
Tax No.: 1510301
Tax No.: 4031403
Tax No.: 4170301
Tax No.: 4030618
Tax No.: 4160316
Tax No.: 4150703
Tax No.: 1510102
NOTICE OF PUBLIC HEARING
ROANOKE RIVER FLOOD REDUCTION PROJECT
Notice is hereby given that the Council of the City of
Roanoke will hold a public hearing on Monday, September 11, 1989,
at 7:30 p.m., in the Council Chamber, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia, on the proposed Roanoke
River Flood Reduction Project, a needed permanent public improve-
ments including channel widening, construction of protective
dikes or berms in critical areas, flood proofing of certain
buildings at the Sewage Treatment Plant, replacement of low water
bridges, construction of a recreational trail and acquisition and
construction of a flood warning system. A copy of the Project
General Design Memorandum with Project Maps is on file in the
Office of the City Engineer, Room 350 Municipal Building,
Roanoke, Virginia (703) 981-2731, and will also be available at
the hearing. At such public hearing, all citizens and property
owners shall be given an opportunity to receive information and
be heard on the proposed Roanoke River Flood Reduction Project.
GIVEN under my hand this 31st day of August , 1989.
Mary F. Parker, City Clerk
Note to Publisher: Please publish once in the Sunday, September
3, 1989, edition of the Roanoke Times & World News. Please send
bill and publisher's affidavit to Mary F. Parker, City Clerk,
Room 456 Municipal Building, Roanoke, Virginia 24011.
PD NUmbeR - d~1039~0
PUbLISheR'S FEE - ~o~O
CITY DF ROANOKE
C/O MARY F P~RKER
CITY CLERKS OFFICE
ROOM ~56 iqUNICIPAL uLUG
ROANdKc V~ 2qOll
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF
PUBLICATION
1, (Thm UNJERSIGN~u} AN AUTHORIZEO
RkPRESENTATIVE OF THE TINES-wORLD COR-
PORATION9 .HICH CORPORATION IS PUmLISMER
OF THE ROANOKE TIMES & WUmLO-NEwS, A
DAILY NEWSPAPER PUBLISHED 1N ROANOKE9 IN
THE STATE OF ViRolNIA, DC CERTIFY THAT
THc ANNEXED NOTICE wAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLO.1NG DATES
0~/03/89 SUNDAY
THIS -~TH DAY OF SEPTEMBER1989
AOTMORIZT~D SIGNATURE
Of'rice of the City Cler~
September 13, 1989
File #169-166
Mr. Jerry J. Winslow
President
Virginia Restaurant Group,
309 Market Street, S. E.
Roanoke, Virginia 24011
Inc.
Dear Mr. Winslow:
I am enclosing four copies of Ordinance No. 29747-91189 granting'
revocable licenses for the construction of certain building
appendages encroaching over and into the right-of-way of the
public sidewalk located at 617 South Jefferson Street, upon cer-
tain terms and conditions. Ordinance No. 29747-91189 was adopted
by the Council of the City of Roanoke on first reading on Monday,
August 28, 1989, also adopted by the Council on second reading on
Monday, September 11, 1989, and shall be in full force and effect
at such time as a copy, duly signed, sealed, attested, and
acknowledged by licensee, has been admitted to record, at the
cost of the licensee, in the Office of the Clerk of the Circuit
Court of the City of Roanoke, and shall remain in effect only so
long as a valid, current certificate evidencing the public liabi-
lity insurance required in Paragraph 4 of the ordinance is on
file in the Office of the City Clerk.
Please sign and.return three copies of Ordinance No. 29747-91189
to the City Clerk's Office, Room 456, Municipal Building,
Roanoke, Virginia 24011.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr.
Mr.
W. Robert Herbert, City Manager
Kit B. Kiser, Director of Utilities
and Operations
Room 456 Municipal Building 215 Church Avenue SW Roanoke V~rg~nio 2401 t (703) 981-2541
Mr. Jerry J. Winslow
September 13, 1989
Page 2
pc:
Mr. William F.
Mr. Ronald H.
Administrator
Ms. Sandra H.
Clark, Director of Public Works
Miller, Building Commissioner/Zoning
Eakin, Deputy City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989.
No. 29747-91189.
VIRGINIA,
AN ORDINANCE granting revocable licenses for the construction of
certain building appendages encroaching over and into the right-of-
way of the public sidewalk located at S17 South Jefferson Street,
upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. A revocable license shall be and is hereby granted the
current occupants, Virginia Restaurant Group, Inc., their grantees,
assignees, or successors in interest, of the property located at
617 South Jefferson Street, within the City of Roanoke, to
construct and maintain two canopies encroaching approximately 11'
and 2' 6", respectively, over and into the public right-of-way of
the public sidewalk, as more fully described in a report of the
Water Resources Committee dated August 28, 1989, on file in the
Office of the City Clerk.
2. Said license, granted pursuant to $15.1-376, Code of
Virginia (1950), as amended, shall be revocable at the pleasure of
the Council of the City of Roanoke, and is subject to all the limi-
tations contained in the aforesaid $15.1-376.
3. It shall be agreed bY the licensee that, in constructing,
using and maintaining such encroachments, said licensee and its
grantees, assignees, or successors in interest covenant and agree
to indemnify and save harmless the City of Roanoke, its officials,
officers and employees, from all claims for injuries or damages to
persons or property that may arise by reason of the construction,
maintenance or existence of above-described encroachments over
public right-of-way.
4. Licensee, its grantees, assignees or successors in
interest shall for the duration of this permit, with respect to
claims arising out of the construction, maintenance, use, or
existence of the structure and areas permitted to encroach into
City right-of-way hereunder, maintain on file with the City Clerk's
Office evidence of general public liability insurance with limits
of not less than $300,000.00 combined bodily injury liability,
including death, and property damage liability for any one
occurrence, and including the City of Roanoke, its officers,
employees and agents as additional insureds.
5. This ordinance shall be in full force and effect at such
time as a copy, duly signed, sealed, attested, and acknowledged by
licensee, has been admitted to record, at the cost of the licen-
seee, in the Office of the Clerk of the Circuit Court of the City
of Roanoke, and shall remain in effect only so long as a valid,
current certificate evidencing the public liability insurance
required in paragraph 4 above is on file in the Office of the City
Clerk.
ATTEST:
City Clerk.
- 2 -
ACCEPTED and EXECUTED by the undersigned this
, 1986.
day of
ATTEST:
Title:
LICENSEE
VIRGINIA RESTAURANT GROUP, INC.
By
Its
STATE OF VIRGINIA
C I TY OF ROANOKE
I, hereby certify that
ledged before me this
of Virginia Restaurant Group,
potation.
My Commission expires:
the foregoing instrument was acknow-
day of , 19 , by
the
Inc., for and on behalf of said
Notary Public
- 3 -
Roanoke, Virginia
September 11, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Two Canopies over Public Sidewalk
617 Jefferson Street, S.W.
Patrick Henry Hotel
The attached report was considered by the Water Resources Committee at it's
regularly scheduled meeting on August 24, 1989. The Committee recommends that
Council authorize a revocable license to Virginia Restaurant Group, Inc. for the
erection of two (2) canopies in accordance with the conditions in the attached
report.
pectfully submitted,
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB/RVH/fm
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Building Commissioner
Jeffery J. Winslow, President, Virginia Restaurant Group, Inc.
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
Date:
To:
From:
Subject:
II.
III.
August 28, 1989
Members of Water Resource Committee
Mr.~ .~Kiser, Director, U~ies & Operations
Through Mr. W. Robert Herberu~-=~y Manager
Two Canopies Over'Public Sidewalk
617 Jefferson Street, S. W.
Patrick Henry Hotel
Background:
City Council is authorized to grant revocable
license for erection of canopies in and over
sidewalk. City Building Commissioner has
authority to review and approve plan for
erection of canopies in and over sidewalk
pursuant to Chapter 27.1-2 (3) (a) of the Code
of the City of Roanoke, 1979, as amended.
Current Situation:
Written re u~ has been made by Jeffery J.
Winslow, President, Va. Restaurant Group, Inc.
by letter dated July 17, 1989, (attached)
to allow one canopy 11 feet over sidewalk
and one canopy 2 ft. 6 in. over sidewalk.
Review of proposal by Building Department
confirms that the proposed awnings are
acceptable and meet requirements.
(See attached drawings)
Issues in order of consideration area:
A. Design and dimensions
B. Traffic hazard
C. Pedestrian hazard
E. Income to City
Members of Water Resource Conunittee
Page 2
IV.
Alternatives:
Committee recommend to City Council that
it authorize Virginia Restaurant Group to
erect canopies, one eleven (11) feet over
public sidewalk, two (2) feet back of
curb line, and one 2 ft. 6 in. over the
sidewalk at 617 Jefferson Street, S. W.,
in accordance with plans submitted.
the
Design and dimension requirements of
City Code are met.
2. Traffic hazard - none
3. Pedestrian hazard - none
Income to City is the permit fee for the
canopy, based on valuation of the job.
Committee recommend to City Council that it
not authorize the erection of canopies
proposed for 617 Jefferson Street, S. W.
1. Design and dimensions are moot.
2. Traffic hazard - none
3. Pedestrian hazard - none
4. Income to City is zero.
Recommendation: Committee recommend that City Council
authorize a revocable license to virginia Restaurant
Group, lessee of property at 617 Jefferson Street, S.W.
for the erection of two canopies, one eleven (11) feet
over the public sidewalk and one 2 ft. 6 in. over
the sidewalk, as proposed in plans submitted and in
accordance with Chapter 27.1-2(3)(a), Roanoke
City Code, and Section 15.1-376, Code of Virginia
(1950), as amended, with provisions for the appropriate
public liability insurance and requiring the licensee to
indemnify and hold the City harmless from damages, in
form approved by the City Attorney.
W'RH:KBK:ra
Attachments
cc: Jeffrey J. Winslow, Pres.-Va. Restaurant Group, Inc.
tintbod
Roanoke City Department of Public Works
Mr. William F. Clark
215 Church Ave. S.W.
Roanoke, Virginia 24011
Dear Mr. Clark,
Enclosed you will find the diagrams for the awnings that we wish to install at
our new location; 617 South Jefferson Street.
We were informed we would have to contact your office to obtain an
enoroa~t to do so.
Please contact me at (703) 981-1339 at your earliest possible convenience to
schedule an appointment to discuss the details.
Thank you in advance for your speedy reply.
Sincerely,
Jeffery j. Winslow
Pres.-Va. Restaurant ~ro~p, Inc.
JJW/kjl
~ VIRGINIA RESTAURANT GROUP, INC.
· 309 MARKET STREET, S.E. · r'~DANOKE, VA. 24011
621 First Street, S. W. -- 34~1-7726
Roanoke, V~rginia
NAME. ,'~ ~'"~'t't~ ~*'~ ~b. e,,,,.~ ~, WANTED.
ADDRESS
MAI'ERIAL
STOCK~ ~ORDER__
J
-.I
Order No
Salesn~ian ~
NAME
ADDRESS.
621 First Street. S. W -- 344-7726
Roanoke, Virginia
WANTED
MATERIAL
TERMS
PHONE. 7~ ~<~- ~-'~'//
STOCK ORDER
P.O.
Order No.
Office of the City Clerk
September 13, 1989
File #2-166-169
Mr. Robert W. Poehner, Jr.
Vice-President and General Manager
Lamar Advertising Company
P. O. 8ox 2530
Roanoke, Virginia 24011-2530
Dear Mr. Poehner:
I am enclosing copy of Ordinance No. 29748-91189 authorizing the
leasing of a portion of certain property to be acquired by the
City and bearing Official Tax Nos. 4010112 and 4010113, to the
Lamar Corporation, upon certain terms and conditions. Ordinance
No. 29748-91189 was adopted by the Council of the City of Roanoke
on first reading on Monday, August 28, 1989, also adopted by the
Council on second reading on Monday, September 11, 1989, and will
take effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc,
pc: Mr.
Mr.
Ms.
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Deborah J. Moses, Chief of Billings and Collections
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Brian J. Wishneff, Chief of Economic Development
Room 456 MuniciDal Builclincj 2t5 Church Avenue SW Roanoke, V~rg~nia 2401 i (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOEE, VIRGINIA,
The llth day of September, 1989,
No. 29748-91189.
AN ORDINANCE authorizing the leasing of a portion of certain
property to be acquired by the City and bearing Official Tax Nos.
4010112 and 4010113, to the Lamar Corporation, upon certain terms
and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are authorized to execute and attest,
respectively, on behalf of the City, the appropriate lease
agreement, in form approved by the City Attorney, providing for the
continued use by the Lamar Corporation of an outdoor advertising
sign on a month-to-month basis, following the transfer of title to
the property bearing Official Tax Nos. 4010112 and 4010113 to the
City, said lease to include provision for a thirty (30) day written
notice of termination by City and permitting lessee thirty (30)
days from the date of such notification to remove the sign struc-
ture from City property, and such other terms and conditions as are
deemed appropriate.
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Roanoke, Virginia
September 11, 1989
Subject: Sign Lease
Salem Avenue, S.E.
The attached report was considered by the Water Resources Committee at it's
regularly scheduled meeting on August 28, 1989. The Committee recommends that
Council authorize the appropriate City officials to execute the leases proffered
by Lamar Advertising Company for signs on Official Tax Nos. 4010112 and 4010113
in accordance with the conditions in the attached report.
Respectfully submitted,
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB/RVH/fm
cc:
City Manager
City Attorney
Director of Finance
Director, Utilities & Operations
Chief, Economic Development
RECEIVED
DIR£¢TOR'~
August 28, 1989
'£a~O:
SUBJECT:
B~les .and Members of Water Resources Committee
· -Kise~, Director of Utilities and Operations
W. Robert Herbert, City Manager .~9~
Sign Lease - Salem Avehue, S. E.
The attached report, addressed to City Council, explains the
request from [,amar Advertising Company and the staff recommendation to
approve the month-to-month lease of space for an advertising sign on the
property being acquired from the Milan Brothers.
The Co~ittee's endorsement and forwarding of this report to
Council, under Council Agenda Item 9 (a), Inquiries and/or comments by
the Mayor and Members of City Council, is requested.
Thank you.
WRH/KBK/hw
CC:
City Attorney
Director of Finance
Real Estate Agent
Roanoke, Virginia
August 28, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Sign Lease
Salem Avenue, S.E.
Dear Members of Council:
I. ~ackground:
Downtown development plans involve the acquisition of properties in
the block east of Jefferson Street and between Salem Avenue, S.E. and
the Hunter Viaduct.
Property of Joseph H. Milan, Jr., Ellis H. Milan and Herbert H. Milan,
(Milan Brothers), Lots 22 & 23, Block 5, Roanoke Land & Improvement
Co., Official Tax Nos. 4010112 & 4010113, a parking lot which will be
acquired, has situated thereon advertising signs belonging to Lamar
Advertising Company.
II.
Current Situation:
A.
Lamer Advertisin~ Company has asked permission to continue their lease
for the sign structure, containing sign faces Number 481, 482, 483, &
484, on a month-to-month basis until the lot is needed for develop-
ment (see attached letter and leases), with the form of lease being
approved by the City Attorney.
III. Issues:
A. Need
B. ~imie~
C. Income to Cit~
IV. ~lternattves:
~ouncil authorize the appropriate City officials to execute the leases
tendered by Lamer Advertising Company which provide for a month-to-
month lease permitting the existing signs to remain in place on
Official Tax No. 4010112 and 4010113 after the City acquires the prop-
erty, a~ a monthly lease fee of ~80.33.
Members of Council
RE: Sign Lease/Salem Ave., S.E.
August 28, 1989
Page 2
i. Need by petitioner for continuation of sign lease is met.
2. Timin~ to permit continuity in leases when property transfer takes
place is met.
Income to City is $80.33 per month for the term of the leases.
Council not authorize the continuation of the sign leases after the
City acquires the property.
1. Need by petitioners for retention of signs not met.
2. Timing to permit continuity in leases not met.
3. Income to City is zero.
Recommendation: Council authorize the execution of leases proffered by
Lamar Advertising Company for signs on Official Tax Nos. 4010112 and
4010113, Milan Brothers property, in accordance with Alternative "A".
Respectfully submitted,
City Manager
WRH/RVH/fm
cc: City Attorney
Director of Finance
w/Director of Utilities & Operations
Chief, Economic Development
LAMAR ADVERTISING COMPANY - ROANOKE
1902 PAI-rERSON AVE., S.W., P. O. BOX 2530, ROANOKE, VA 24010-2530. PH. (703) 345-0494
ROBERT V~ POEHNER, JR.
Vice President and General Manager
August 14, 1989
Mr. Kit Kiser
The City of Roanoke
215 Church Avenue SW
Roanoke. virginia 24010
Dear Mr. Kiser:
This letter is in reference to the Property at 18 East Salem Street
of which we spoke about today. Enclosed you will find a lease for
the Lamar Advertising structures on said Property. As soon as I
receive the signed lease, I can begin monthly payments of S80.33.
If I can be of any further help, Please feel to call me. I look
forward to hearing from YOU soon.
Sincerely.
Robert W. Poehner. Jr.
Vice President and General Mana=er
RWP/jrm
THE
CORPORATION
Thil Insb'umenl Prepared by:
5S~1 Corporglle 8o(~+ev;ird
LEASE AGREEMENT,
I~twNn:
....· '~"~----:.'2,,,_.Z_,?,~:~..on~e~,~oorNMM,M__.,~ . ,
ofnomm'mwaJalleMI ca.wimp, un. te · ~L
P,UlyIAIB ' 'it~mlinue~ye~r~o ear nl
~,n~ L~ ------" ~ ~ ~ ~ ~ ~---- .-
3. ~ :~ ,-~ ~ may ~
~: ~ m.y t~i~ mis f~ u~ ~ ~ (~) ~ ~ ~e
M ~~ L~E UND~
~~m LE~R or ~i~
THE LA?,IAR CORPORATION
'fllfS LEASE AGREEMeNT,made this
(horc:~tlafter roi'crrc~ CO as "L~sor") ~n~ 'I'Ilg LAUAR OORPORAT~ON
Aft~~~~ or~xnaZ ~erm.
County Or Clt} of..
acknowledged before me this
_. ~day of__ _19_ _
By: ·
Comm. Exp.__
Notary:
A'dc~pted
State of Vir~.~nla
of
Vice-Pre~nt/ Genera~
me this
Office of the City Clerk
September 13, 198g
File #75
Sergeant David B. Clayton, President
Valleywide Anti-Drug Association
P. O. Box 13802
Roanoke, Virginia 24022
Dear Sergeant Clayton:
I am enclosing copy of Resolution No. 29771-g118g expressing
Roanoke City Council's support for the Val/ey~ide Anti-Drug
Association walk and rally to increase the public's awareness of
the alcohol and drug problem in the area. Resolution No.
29771-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 198g.
Sincere l y , /~,.,~.~_~_
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
Room 456 MunicipaIBuilding 21.~Church Avenue, $. W. Roanoke, Virginia 24011 (703)g~lt-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIHGINIA,
The 11th day of September, 1989.
No. 29771-91189.
A RESOLUTION expressing this Council's support for the Valleywide
Anti-Drug Association walk and rally to increase the public'~ aware-
ness of the alcohol and drug problem in the area.
WHEREAS, the Valleywide Anti-Drug Association (Association) has
been organized to promote public awareness of the dangers of drug and
alcohol abuse and the availability of prevention and treatment resources
in the area; and
WHEREAS, the Association has scheduled a walk on Saturday,
September 16, 1989, which will originate at the Roanoke Civic Center
and conclude with a rally at Victory Stadium; and
WHEREAS, Council supports the Association in its efforts to combat
the illegal drug and alcohol problem in the Roanoke Area.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that:
1. The Council supports
Association.
2.
walk and
3.
tion to David Clayton,
this worthwhile project of the
The City Manager is authorized to assist in facilitating the
rally in accorance with established City policies.
The City Clerk is directed to transmit a copy of this resolu-
President, of Valleywide Anti-Drug Association.
ATTEST-
City Clerk.
Office of t~e City Clerk
September 13, 1989
File #132-17
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I am enclosing copy of Resolution No. 29772-91189 cancelling the
regular meeting of the Council of the City of Roanoke scheduled
for Monday, October 16, 1989, at 2:00 p.m., inasmuch as a
majority of the Members of Council will be in attendance at the
Virginia Municipal League Annual Conference in Fairfax County,
Virginia. Ordinance No. 29772-91189 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
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pc: Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Diblin9, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Mr. William L. Brogan, Municipal Auditor
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. James D. Ritchie, Director of Human Resources
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Room 456 Municil:x~l Building 215 Church AvenUer SW Roanoke. V~rcj~nia 240t I (703) 98'~-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989.
No, 29772-91189.
VIRGINIA,
A RESOLUTION cancelling the meeting of the Council
City of Roanoke scheduled for Monday, October 16, 1989,
p.m.
of the
at 2:00
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Due to the Virginia Municipal League Annual Conference
scheduled to be held on October 15 through 17, 1989, in Fairfax
County, Virginia, which a majority of the members of City Council
desire to attend, the meeting of City Council regularly scheduled
for Monday, October 16, 1989, at 2:00 p.m., in the Council
Chambers of the Municipal Building, 215 Church Avenue, S. W., is
hereby CANCELLED.
2. The City Clerk is hereby authorized to take whatever
steps are deemed necessary to notify the public of such can-
cellation.
ATTEST:
City Clerk.
Office of the City Clerk
September 13, 1989
File #17-132
Mr. R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 12203
Richmond, Virginia 23241
Dear Mr, Amyx:
I am enclosing copy of Resolution No. 29773-91189 designating a
Voting Delegate and Alternate Voting Delegate for the Annual
Business Session of the Virginia Municipal League and designating
a Staff Assistant for any meetinge of the Urban Section of the
League. Resolution No. 29773-91189 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday,
September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 Chu~'ch Avenue, S.W. Roanoke, Virginia 24011 (703) g81-2541
Mr. R. Michael Arrryx
September 13, 1989
Page 2
bpc:
The Honorable Noel C. Taylor, Mayor
The Honorable Beverly T. Fitzpatrick, J..,
Mr. W. Robert He.bert, City Manager
Mr. Wilbu.n Co Dibling, Jr., City Attorney
Vice-Mayor
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 11th day of September, 1989.
No. 29773-91189.
VIRGINIA,
A RESOLUTION designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session of the Virginia Municipal
League and designating a Staff Assistant for any meetings of the
Urban Section of the League.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. For the Annual Business Session of the Virginia Municipal
League to be held in Fairfax County, Virginia, on October 15 through
17, 1989, Mayor Noel C. Taylor and Vice-Mayor Beverly T. Fitzpatrick,
Jr., are hereby designated Voting Delegate and Alternate Voting
Delegate, respectively.
R. For any meetings of the Urban Section of the Virginia
Municipal League to be held in conjunction with the League's 1989
Annual Conference, Mayor Taylor and Vice-Mayor Fitzpatrick shall also
serve as Voting Delegate and Alternative Voting Delegate, respec-
tively, and W. Robert Herbert, City Manager shall be designated Staff
Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any forms
required by the Virginia Municipal League for designation of Voting
Delegate, Alternate Voting Delegate and Staff Assistant and to forward
such forms to the League.
ATTEST:
City Clerk.
ATTACHMENT A
CERTIFICATION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Fairfax County, Virginia
Tuesday, October 17, 1989
Voting Delegate:
Name Dr. Noel C. Taylor
Title Mayor
Locality City of Roanoke, Virginia
Alternate Voting Delegate:
Name Mr. Beverly T. Fitzpatrick~ Jr.
Title Vice-Mayor
Localit~ City of Roanoke, Virginia
Certified by:
Name Ms. Mary F. Parker, CMC
Title City Clerk
Locality City of Roanoke, Virginia
Return by October 2, 1989 to:
Virginia Municipal League
P.O. Box 12203
Richmgnd, Virginia 23241
ATTACHMENT C
NOTE: This form is to be returned by localities over 35,000
population. Please return by October 2, 1989 to the VML.
URBAN SECTION
DELEGATES~ ALTERNATIVES AND STAFF ASSISTANTS
LOCALITY City of Roanoke, Virginia
(PLEASE T~WE)
INFORMATION SUPPLIED BY Mary F. Parker
TITLE City Clerk
VOTING DELEGATE
NAME Dr. Noel C.
ADDRESS Room 452,
Taylor TITLE Mayor
Municipal Building, Roanoke, Virginia 24011
TELEPHONE: BUSINESS (703) 981-2444HOME (703) 774-6301
ALTERNATE VOTING DELEGAT~
NAME Mr. Beverly T. Fitzpatrick, Jr. TITLE Vice-Mayor
ADDRESS Room 456, Municipal Building, Roanoke, Virginia 24011
TELEPHONE: BUSINESS (703) 563-7578 HOME (703) 342-2383
STAFF ASSISTANT
NAME Mr. W. Robert Herbert TITLE City Manager
ADDRESS Room 364, Municipal Building, Roanoke, Virginia 24011
TELEPHONE: BUSINESS (703) 981-2333 HOME (703) 989-7447
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE: August 30, 1989
TO: Wilburn C. Dibling, Jr., City Attorney
FROM: Mary F. Parker, City Clerk f'~,. ~. ~'
SUBJECT: Preparation of Resolutions
Please prepare the appropriate measure for the September 11,
1989, Council meeting, cancelling the regularly scheduled meeting
of the Council on Monday, October 16, 1989, inasmuch as the
majority of Council will be attending the Annual Meeting of the
Virginia Municipal League to be held October 15 - 17, 1989, in
Fairfax County, Virginia.
Also, please prepare the appropriate measure designating Mayor
Noel C. Taylor as the Voting Delegate and Vice-Mayor Beverly T.
Fitzpatrick, Jr., as the Alternate Voting Delegate for the Annual
Business Meeting of the Virginia Municipal League, and City
Manager, W. Robert Herbert, as the Staff Assistant of the Urban
Section Meeting.
MFP: ra
C~ce of the Ci~,
September 13, 1989
File #132-228
Mr. Alan Beals
Executive Director
National League of Cities
1301 Pennsylvania Avenue, N. W.
Washington, D. C. 20004
Dear Mr. Beals:
I am enclosing copy of Resolution No. 29774-91189 designating
Mayor Noel C. Taylor as Voting Delegate and Vice-Mayor Beverly T.
Fitzpatrick, Jr., as Alternate Voting Delegate for the Annual
Business Session of the Congress of Cities to be held in Atlanta,
Georgia on November 25 - 29, 1989. Ordinance No. 29774-91189
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 11, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Room 456 Municipal Building 2t5 C~ur, ch Avenue, SW Roanoke. V~rg~nio 24011 (703) 981-254~1
Mr. Alan Beals
September 13, 1989
Page 2
bpc:
Mr. R. Michael Amyx, Executive Director, Virginia Municipal
League, P. O. Box 12203, Richmond, Virginia 23241
The Honorable Noel C. Taylor, Mayor
The Honorable Beverly T. Fitzpatrick, Jr., Vice-Mayor
Mr. Wilburn C. Dibling, Jr., City Attorney
TO,
i989 ~ONGRESS OF CITIES
Chairman, Credentials Committee
National League of Cities
1301 Pennsylvania Avenue~N.W.
Washington, D.C. 20004
-- ATLANTA, GEORGIA
The official voting delegate and alternates of the City of Roanok=, Virginia
are as follows:
S~ture
VOTING DELEGATE
1. Dr. £~oel C. Taylor l**ayor
NAME TITLE
215, Church Avenue, S. W., Room 45~
STREET A~DK~SS (~ ~ ~P.0~ ~ ~)
Roancke Virginia 24011
CI~ I STA~ ZIP CODE
~Oa ~F}'iCR ~z o~¥
ALTERNATE VOT~ [3.
}'ir. Beverly T. ~itzpatrlck, Jr.
Vice-Mayor
TI~
215 Church Avenue, S. W., Room 456
ST~T ~D~SS (~
Roanoke ~ Virginia 240~1
C~ STA~ ZIP
TITLE
STREET ADDRESS (~ NOT/~SE P.O.~BOX ~,)
CITY, STATE, ZIP ~CODE~
!
SIGNED: ~ ....
TITLE: Clty
DATE: September 18, 1989
Each direct member city is entitled to one voting delegate and two alternate
voting delegates. The number of votes which can be cast is based on the
city's population as determined in the 1980 Census.
1. PLEASE DO NOT FILL IN SHADED AREA. THIS IS FOR NLC OFFICE USE ONLY
2. Please type or printyour city name in the space provided
3. Please type or print the name, title, city, state and zip code of your voting
delegate and alternate(s).
4. Please sign the WHITE form and return to Chairman, Credentials C~ittee; send the YKLLOW
copy to your State League Director; and keep PINK copy for your records.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989.
No. 29774-91189.
VIRGINIA,
A RESOLUTION designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session of the Congress of
Cities.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. For the Annual Business Session of the Congress of Cities
to be held in Atlanta, Georgia, on November 25 through 29, 1989,
Mayor Noel C. Taylor and Vice-Mayor Beverly T. Fitzpatrick, Jr.,
are hereby designated Voting Delegate and Alternate Voting
Delegate, respectively.
2. Mary F. Parker, City Clerk, is directed to complete any
forms required by the National League of Cities for designation of
Voting Delegate and Alternate Voting Delegate and to forward such
forms to the National League of Cities.
ATTEST:
City Clerk.
C~ce of the CJ~/Clef~
September 13, 1989
File #2-207
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29775-91189 authorizing the
waiver of certain contractual conditions of a sales contract
under date of May 23, 1989, between Anderson Wade Douthat,
Frances B. Douthat and the City of Roanoke. Ordinance No.
29775-91189 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 11, 1989.
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. Alton
Virginia
Mr.
Mr
Mr
Mr
Mr
Mr
Mr
B. Prillaman, Attorney, P. O. Box 2865, Roanoke,
24001
Earl B. Reynolds, Jr., Assistant City Attorney
Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Brian J. Wishneff, Chief of Economic Development
Charles M. Huffine, City Engineer
Barry L. Key, Manager, Office of Management and Budget
Room 456 Municipal Building 2t5 Church A'~nue, SW Roanoke. Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The llth day of September, 1989.
No. 29775-91189.
VIRGINIA,
AN ORDINANCE authorizing the waiver of certain contractual
conditions of a sales contract, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. That certain conditions contained in a Sales Contract
dated May 23, 1989, between Anderson Wade Douthat, Frances B.
Douthat and the City of Roanoke, be waived in accordance with the
recommendations set forth in the City Manager's report to Council
dated September 11, 1989.
2. In order to provide
the municipal government, an
this ordinance
for the usual daily operation of
emergency is deemed to exist, and
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
September 11, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Acquisition of Property for Industrial Development Purposes
(Roanoke Centre for Industry and Technology Addition)
I. Backsround:
mo
The Roanoke Centre for Industry and Technology (RCIT) has been ex-
tremely successful in attracting and retaining industry in the City of
Roanoke. Only two prime sites are left in the RCIT for future
development.
B. The City of Roanoke has been searching for available land suitable for
industrial development.
Roanoke Cit~ Council, at its meeting on May 22, 1989, authorized the
City Manager to execute a sales contract for the purchase of 141.77
acres of land from Anderson Wade Douthat and Frances Brown Douthat for
industrial development purposes, and authorized the Mayor to execute
the requisite deed.
D. Conditions of City purchase are as follows:
1. The Real Estate must have clear title.
2. The Real Estate must be environmentally sound.
3. The Real Estate must be properly zoned for industrial use.
4. Soil Tests must be satisfactory for industrial use.
5. Marketable tracts of at least five contiguous acres or more in
size for a total marketable acreage of at least 100 acres must be
identified, and land purchase and needed improvements must not
exceed $4.5 million.
6. Each condition must be satisfied or waived in writins~ on or
before September 15~ 1989.
Mattern & Crai~ Consultin~ Engineers was awarded an engineering ser-
vices reimbursement with a cost ceiling contract in an amount not to
exceed $100~000 by City Council (Ordinance No. 29589) on May 22,
1989. Mattern & Craig's contract services for a development feasi-
bility analysis included environmental assurances, rezoning assis-
tance, geotechnical survey, mapping, archeological and historical
evaluation, and a development feasibility analysis for the subject
site.
Page 2
II. Current Situation:
Ao
City Council, at its meeting on July 24, 1989, adopted (on second
reading) the rezoning of this property from RA and RS-3 to LM
(Ordinance No. 29660).
B. Historical considerations for the subject real estate include:
1. The "Johnston Cabin", purportedly dating from Pre-1807 (and
possibly the former dwelling of William Fleming's son, Billy).
The Oliver family cemetery, purportedly having at least two
graves. Previously, Mr. A. Wade Douthat verbally offered to re-
locate cemetery at his expense if City purchased the property.
Representatives of the City and Mattern & Craig held meetings with
historic preservation interests to obtain information and to receive
comments and ideas on development alternatives which would offer
varying degrees of protection to the cabin, the cemetery, and the
viewsheds from Monterey and Bell Mont.
C. Mattern & Crai~ has determined the subject real estate to be environ-
mentally sound and suitable for industrial use.
Three development alternatives have been prepared by Mattern & Craig.
Each of the alternatives extends Blue Hills Drive, from its present
terminus at Chip Drive, through the site, with development on both
sides of the street. Each of the three development alternatives per-
mits flexibility in roadway location and length and size of marketable
sites, in the same manner as the master plan developed for the
existing RCIT. Actual roadway alignment and site sizes would depend
on agreements reached between the City and individual site
purchasers/developers, as was done in the existing RCIT. Specific
site plans for a proposed development would be reviewed and approved
by City staff and the Planning Commission.
Alternative 1 permits the maximum site development allowed by the LM
Zoning and the City's development restrictions established for the
RCIT. (The Johnston cabin remains, but the Oliver cemetery would have
to be relocated.) Alternative 1 has 125.5 marketable acres, with a
building/parking footprint of 67.1 acres or 53 percent of the marke-
table area. This compares favorably to an allowable building/parking
footprint of 75.3 acres (60 percent of the marketable area). This
scheme meets the sales contract requirement for at least 100 acres of
contiguous marketable acres.
Page 3
mo
Alternative 2 was developed, with the assistance of the historic pre-
servation interests, to maximize preservation of the Johnston cabin,
the Oliver cemetery, and the viewsheds toward Monterey and Bell Mont.
This alternative results in the most restrictive development of the
property. Alternative 2 provides only 62.0 marketable acres with a
building/parking footprint of 33.6 acres.
Alternative 3 is a variation of Alternatives 1 and 2, also developed
with the assistance of the historic preservation interests. It also
preserves the Johnston cabin, and the Oliver cemetery, and still pro-
vides some viewshed protection. It is less restrictive than
Alternative 2, but more restrictive than Alternative 1. Alternative 3
provides only 81.2 marketable acres with a building/parking footprint
of 49.1 acres.
(Please refer to Attachment A for a summary of the marketable acreage
in chart form.)
Cost summary (Attachment B) outlines the necessary costs associated
with each of the three development alternatives. None of the
three alternatives meet the $4.5 million maximum cost condition.
Ail exceed this cost figure. Costs are averaged per marketable acre
and per footprint acre using the figures from Attachment A. Costs for
items such as a water storage tank amd site grading are not included
in these estimates.
III. Issues:
A. Ssles contract condition
B. Cost
C. Economic development
D. Historic considerations
IV. Alternatives:
Waive condition of the sales contract regarding total program costs
(purchase/improvements), purchase the real estate, accept Mr. A. Wade
Douthat's offer to relocate the cemetery at his expense, and plan
the development based on Alternative 1.
Sales contract condition for land "purchase and improvements not
to exceed 4.5 million dollars" is exceeded and must be waived in
writing on or before September 15, 1989.
Cost of land purchase and the needed public improvements for
Alternative I totals $5~953~980. Average cost per marketable acre
is $47,450. Funding for land purchase is available in the "RCIT
Addition - Property Purchase" Account (No. 008-052-9629-9003).
Page 4
Note:
Subsequent to this agreement, property owner agreed to reduce
gross contract price by $100~000.00. This reduction is not
reflected in the attachments to this report.
3. Economic development program is supplied with much needed
industrial property.
Historic considerations would receive no commitment. However,
every effort will be made by the City, to the extent economically
feasible, to address the concerns for the cabin and the viewshed
within the site plan review process for each site. Also, the City
should accept Mr. A. Wade Douthat's offer to relocate the cemetery
at his expense.
B. Do not waive condition of the sales contract and do not purchase the
real estate.
1. Sales contract condition regarding cost is not met thereby freeing
City from obligation to purchase.
2. Cost is not an issue.
Economic development program does not receive needed property.
Historic considerations are not impacted by this development;
however, current or future property owner may make decisions
which would impact historic considerations.
Recommendation is that City Council waive the condition of the sales
contract regarding total program costs (purchase/improvements), purchase
the real estate, accept Mr. A. Wade Douthat's verbal offer to relocate the
cemetery at his expense, and plan the development based on Alternative I.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/fm
Attachments
CC:
Director of Finance
City Attorney
Director of Utilities & Operations
Director of Public Works
City Engineer
Chief, Economic Development
ATTACHMENT A
MARKETABLE ACREAGE
RCIT ADDITION
CITY OF ROANOKE, VIRGINIA
Alternative 1
Total Acres 142+
Less Contel -.5
Purchased Acreage 141.5+
Less Flood Plain -.6
Less Blue Hills Drive -11.6
Less Calvin Drive -.8
Less Detention Basin -3
Less Viewshed ---
Net Marketable Acreage 125.5
Allowable Acreage Building/ 75.3 (60%)
Parking Footprint
Required "Green Space" Acreage
Building/Parking "Footprint"
Acreage Available
50.2 (40%)
125.5 acres
67.1 (53%)
Alternative 2 Alternative 3
142+ 142+
-.5 -.5
141.5+ 141.5+
-.6 -.6
-11.6 -11.6
-.8 -.8
-3 -3
-63.5 -44.3
62.0 81.2
37.2 (60%) 48.7 (60%)
24.8 (40%)
62.0 acres
33.6 (54%)
32.5 (40%)
81.2 acres
49.1 (60.5%)
"Green Space" Acreage 58.4 (47%) 28.4 (46%) 32.1 (39.5%)
125.5 acres 62.0 acres 81.2 acres
ATTACIfl4ENT B
DEVELOPMENT COST SUMMARY
ECIT ADDITION
CITY OF ROANOKE, VIRGINIA
Harketable Acreage
Building/Parking Footprint
Acreage
Laud Cost
- Douthat
- Conner
- Easements
Subtotal - Land
Alternative 1 Alternative 2 Alternative 3
125.5 62.0 81.2
67.1 33.6 49.1
$2,791,180 $2,791,180 $2,791,180
50,000 50,000 50,000
20~000 20~000 20~000
2,861,180 2,861,180 2,861,180
Development Cost
- Roadvay $1,260,800
- Storm Drainage 747,600
- Sanitary Sewer 189,900
- Water Line 189,900
- Street Lighting 63,000
- Street Trees 49,500
- Underground Electric (Pri~ary) 80,000
- Preliminary Engineering 100,000
- Engineering Design 387~100
Subtotal - Public Improvements ~3~067~800
$1,435,900 $1,452,600
752,100 860,300
177,100 178,400
198,600 198,600
65,000 65,000
49,500 49,500
80,000 80,000
100,000 100,000
413~700 432t700
~3~271~900 ~3~417~100
A~TACltHENT B
CONTINUED
DI~rELOPHENT COST SU14HAR¥
RCIT ADDITION
CITY OF ROANOKE, VIRGINIA
Alternative 1
Niscellaneous Costs
- Archeolo$ical Survey ~ 25~000
Subtotal - Hiscellaneous Costs ~ 25~000
Alternative 2
~ 25~000
~ 25~000
Grand Total
$5,953,980
$6,158~080
Alternative 3
~ 25~000
~ 25~000
$6,303~280
Cost per ~farketable A~re $47,450/Acre $99,300/A~re $ 77,650/Acre