HomeMy WebLinkAboutCouncil Actions 09-25-89Fitzpatrick
(29776)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
September 25, 1989
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All Present.
The invocation will be delivered by The Reverend John W.
Myers, Retired Minister. Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
C-1
C-2
C-3
C-4
CONSENT AGENDA (Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A report of the City Manager recommending that Council not
institute a system to charge for false fire alarms from
buildings with Automatic Local Internal Fire Alarm Systems.
RECOMMENDED ACTION: Concur in recommendation.
A report of the City Manager in response to concerns
expressed by Mr. Michael B. Smith regarding the need for a storm
drainage system on Edgelawn Avenue, N. W., to eliminate
excessive water run-off.
RECOMMENDED ACTION: Receive and file.
A report of the City Manager transmitting a report of the
Homeless Follow-Up Task Force entitled, "Status Report on the
Recommendations Cited in 'No Place To Call Home' "
RECOMMENDED ACTION: Receive and file with appreciation.
Qualification of Ms. Joan T. Martin as a member of the
Roanoke Arts Commission for a term of three years ending June
30, 1992.
RECOMMENDED ACTION: Receive and file·
(1)
4o
The City Attorney was requested to prepare the proper
measure to be transmitted to the City's representatives to the
Senate and the Congress expressing the need for continued sup-
port at the federal level in order to provide housing for the
homeless population·
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Request of Mr. Robert Wooten, Regional Jail Manager, State
Department of Corrections, to present a Certificate of
Certification with regard to one hundred percent compliance
by the Roanoke City Jail of the "Minimum Standards for
Local Jails and Lockups" as established by the Virginia
Board of Corrections.
No Action.
Request of Mr. John Lambert, Jr.,
Center Commission, to present an
Commission.
Chairman, Roanoke Civic
Annual Report of the
Received and filed.
Petitions and Communications:
A communication from the Roanoke City School Board recom-
mending appropriation of $88,924.00 for public building
safety improvements to improve handicapped access and to
upgrade fire and safety systems in older school buildings;
and appropriation of $174,702.00 for the 1989-90 Chapter II
program to provide funds for improvement of instructional
services in the school district.
Adopted Ordinance No. 29776-92589. (7-0)
Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
A report recommending appropriation of $30,000.00 to
Total Action Against Poverty in the Roanoke Valley,
Inc., to provide funds for operation of the
Transitional Living Center.
Adopted Ordinance No. 29777-92589. (7-0)
(2)
A report recommending acceptance of additional funding,
in the amount of $126,168.00, from the U. S. Department
of Justice, Federal Forfeited Property Sharing Program;
and appropriation of funds therefor.
Adopted Ordinance No. 29778-92589. (7-0)
A report recommending execution of a contract with the
Commonwealth of Virginia, Department of Social
Services, in order to provide reimbursement, through
Title XX funds, to the Roanoke County Department of
Social Services for placement of children at Youth
Haven I.
Adopted Ordinance No. 29?79-92589. (7-0)
A report recommending transfer of $15,805.00 in local
funds to match funds allocated by the State Department
of Social Services in connection with the provision of
home based services to elderly and disabled adults.
Adopted Ordinance No. 29780-92589. (7-0)
A report recommending concurrence in the proposed
lowering of the grade on Deyerle Road, S. W., in order
to improve the sight distance for motorists.
Adopted Resolution No. 29781-92589. (7-0)
A report recommending authorization to file a grant
application with the Department of Criminal Justice
Services for the City's participation in the Statewide
Interdepartment Radio System; in the amount of
$75,634.00 state funds and $6,577.00 local cash match.
Adopted Resolution No. 29762-92589. (7-0)
A report recommending that Junior Achievement of
Roanoke Valley be permitted to fly Junior Achievement
logo flags from street lighting poles in the Central
Business District of the City from February 11, 1990,
through February 25, 1990.
Adopted Ordinance No. 29783-02569. (7-0)
A report recommending execution of a professional ser-
vices contract with Mattern and Craig, P.C.; and a sur-
vey contract with T. P. Parker & Son, Engineers and
Surveyors, Ltd., in amounts not to exceed $44,300.00
and $19,536.00, respectively, in connection with the
Peters Creek Flood Study.
Adopted Ordinance No. 29784-92589 and Ordinance No.
29785-92589. (7-0)
(3)
Council requested that Roanoke County loin with the City in
coordinating a solution to flooding problems along Peters
Creek into the City. The Fifth Planning District
Commission was requested to coordinate a regional approach
to flood reduction measures for smaller streams that flow
into the Roanoke River.
The Assistant City Manager presented Roanoke's Vacant House
Catalog.
The Assistant City Manager presented a briefing on storm
drainage as a result of Hurricane Hugo on Friday, September
22, 1989. Council requested that the City Manager send a
truck load of supplies to the victims of Hurricane Hugo in
Charleston, South Carolina.
b. City Attorney:
1. A report recommending an Ordinance regulating teenage
dance halls and night clubs.
Adopted Ordinance No. 29?86-92589. (7-0)
(Mr. Fitzpatrick left the meeting at this point.)
Reports of Committees: None.
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29751, on second reading, authorizing and
directing the proper City officials to permit Relish
Realty, a Virginia partnership, to use certain property to
be purchased by the City, upon certain terms and con-
ditions.
Adopted Ordinance No. 29751-92589. (6-0)
Ordinance No. 29768, on second reading, authorizing the
leasing of certain City-owned property to Blue Cross Blue
Shield of Virginia, upon certain terms and conditions.
Adopted Ordinance No. 29768-92589. (6-0)
Ordinance No. 29769, on second reading, granting a revo-
cable license for the construction of a certain building
appendage encroaching over and into the right-of-way of the
public sidewalk, located at 920 Jefferson Street, S. W.,
Official Tax No. 4020701D, upon certain terms and
conditions.
Adopted Ordinance No. 29769-92589. (5-0, Mr. Garland
abstained from voting.)
(4)
10.
b.
Other Hearings of Citizens:
Certification of Executive Session.
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor
City Council.
Vacancies on various authorities, boards,
committees appointed by Council.
(6-0)
and Members of
commissions and
(5)
Or, ce of ~e C,~, C]en,
September 28, 1989
File #?0
Mr. ~. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~r. Herbert:
Your report recommending that Council not institute a system to
charge for false fire alarms from buildings with Automatic Local
Internal Fire Alarm Systems, was before the Council of the City
of Roanoke at a regular :neeting held on Monday, September 25,
1989.
On motion, duly seconded and unanimously adopted, Council con-
curred in the recommendation.
Sincerely,
SHE: ra
Sandra H. Eakin
Deputy City Clerk
pc: ~r. William F. Clark, Director of Public Works
Mr. William M. Mullins, Jr., Manager, Signals and Alarms
Mr. Ronald H. Miller, Building Commissioner~Zoning
Administrator
~r. Alfred Beckley, Manager, Communications
Mr, George C. Snead, Jr., Director of Administration
Public Safety
~r. Rawleigh ~. Quarles, Sr., Fire Chief
and
Room 456 Municil::~l BuilOincj 215 C~urch Avenue SW R~::~nc:~e ~rg~nia 24011 (703) 981-2541
Roanoke, Virginia
September 25, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Charges For False Calls From Automatic Internal
Fire Alarm Systems
I. Background
Council Report dated December 12, 1988, which was
accepted by City Council, recommended in part that the
City Manager present a report on the feasibility of
charging for false calls from Automatic Local Internal
Fire Alarm System (AIFAS) and how to reduce these
calls.
City Manager appointed a Study Committee on January 9,
1989 to see what other Virginia communities are doing
in the area of charging for false alarms and to make a
recommendation back to him and then to City Council.
II. Current Situation
Study Committee obtained information from other
communities through the International City Manager's
Association, Virginia Innovation Group, and several
fire departments. Only one fire department in Virginia
was found to be charging for this type of false calls.
III. Issues
A. Number of False Calls
B. Administration of Codes
IV. Alternatives
A. Do not charge for false alarms from buildings with
(AIFAS) at this time.
Number of False Alarms from buildings with
Automatic Local Internal Fire Alarm Systems are not
sufficient to justify instituting a charge at this
time.
Members of City Council
Page 2
2. Administration of Codes
(a)
Additional enforcement of existing codes on
AIFAS has been instituted. This should
maintain this category of false alarms within
reason.
City Council adopt an Ordinance, as approved by the
City Attorney, to charge for all false alarms received
from AIFAS.
Number of False Alarms from AIFAS is not thought to
be of sufficient number to justify a special code
with penalties at this time.
Administration of Codes - Additional time would be
required of Fire Suppression personnel in
determining cause of false alarms, submittal to
Fire Administration for follow-up, and then to
Billings & Collections for payment, thus producing
an additional cost to the City.
IV. Recommendation
ae
City Council accept Alternative "A" as recommended by
the Study Committee. Do not institute a system to
charge for false fire alarms from buildings with AIFAS
at this time.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WMMjr:jrm
copy: Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
George S. Snead, Director of Administration & Public Safety
Rawleigh W. Quarles, Fire Chief
Ron Miller, Building Inspections
A. Beckley, Communications Department
William M. Mullins, Jr., Manager of Signals & Alarms
C~ce of the C~ty Cle~
September 28, 1989
File #27
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Ur. Herbert:
Your report in response to concerns expressed by Mr. Michael
Smith regarding the need for a storm drainage system on Edgelawn
Avenue, ~. W., to eliminate excessive water run-off, was before
the Council of the City of Roanoke at a regular meeting held on
Monday, September 25, 1989.
On motion, duly seconded and unanimously adopted, the report ~as
received and filed.
Sincerely,
SHE:fa
pc:
Sandra H. Eakin
Deputy City Clerk
Ur. Michael B. Smith, 4708 Edgelawn Avenue, ~. W.,
Virginia 24017
Mr. William F. Clark, Director of Public Works
Mr. William L. Stuart, Manager, Street Maintenance
Mr. Charles M. Huffine, City Engineer
Roanoke,
Room 456 Municipal BuilOing 215 C~urch A'~,~ue SW Roanoke ~ir~nia 24~11 (703) 981-2541
Roanoke, Virginia
September 25, 1989
Honorable Mayor and Members of City Cou~l ~?'. '~,i~
Roanoke, Virginia
Dear Members of Council:
Subject:
City Manager's Informational Report
Storm Drain Complaint of Mr. Michael B. Smith
4708 Edgelawn Avenue, N.W.
I. Back$round:
Edselawn Street became part of the City's street system by
the 1976 annexation. After annexation, citizens complained
of access to properties due to one side of the street being
higher than the other. City forces regraded the street to
give improved access to both sides of the street.
Engineering Department began receiving complaints from Mr.
Smith in 1984, regarding run-off from the street entering his
property. Asphalt berm was installed in front of the pro-
perty to keep flow from going across the yard and toward his
residence.
C. Mr. Smith appeared before Council on September 12, 1988
asking for relief.
II. Current Situation:
Engineerin~ Department, by earlier request of Mr. William F.
Clark, Public Works Director, had been studying possible
solutions to the problem.
Alternate No. 1 is to install curb and gutter and a
storm drain system. This will have to be installed
along the entire length of Edgelawn Street (a distance
of 1,000 feet). Estimated cost is ~35~000.00.
Alternate No. 2 is to regrade approximately 250 feet of
the street, cut out and lower the street as much as one
(1') foot, so that stormwater will flow away from Mr.
Smith's property. Estimated cost is ~20,000.00.
Alternate No. 3 is to reshape the shoulder area on the
upper side of the street and pave the shoulder in the
shape of a swale ditch to intercept flow off adjacent
properties. This will eliminate stormwater flow to Mr.
Smith's property with the exception of water falling on
the street itself. This work can be accomplished by
City forces.
Page 2
III. Summary:
The Street Maintenance Department will begin work by October 23,
1989 on Alternate No. 3.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/VRD/mm
cc:
City Attorney
Director of Public Works
Manager, Street Maintenance
City Engineer
Michael B. Smith, 4708 Edgelawn Avenue, N.W.,
Roanoke, Virginia 24017
September 28, 1989
Fi le #72
~r. ~. Robert Herbert
City Manager
Roanoke, Virginia
Dear Ur. Herbert:
Your report transmitting a report of the Homeless Follow-Up Task
Force entitled, "Status Report on the Recommendations Cited in
'No Place To Call Home' "was before the Council of the City of
Roanoke at a regular meeting held on ~onday, September 25, 1989.
On motion, duly seconded and unanimously adopted, the report was
received and filed with appreciation.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:fa
pc;
The Reverend Clay Turner, Chairman, City Manager's Follow-Up
Task Force on the Homeless, 2108 Mount Vernon Road, $. W.,
Roanoke, Virginia 24014
Mr. James 5. Ritchie, Director of Human Resources
Ms. Donna S. Norvell, Staff Coordinator
Room 456 Municipol Buildin~j 215 C~urch Avenue SW Roanoke ~r~nia 24011 (703) 981-2541
Office of the Ci~ Clem
October 3, 1989
File #72
Mr. Wilburn C. Oibling,
City Attorney
Roanoke, Virginia
Dear ~r. Dibling:
At the regular meeting of the Council of the City of Roanoke heli
on Monday, September 25, 1989, the ~everend Clay H. Turner,
Chairman, Homeless Follow-up Task Force, presented a report
entitled, "Status Report on the Recommendations Cited in 'No
Place To Call Home' "
Reverend Turner pointed out that over eight hundred Section Eight
Certificates may be withdrawn by the federal government in 1990,
thereby making over eight hundred Roanoke Valley families
homeless.
On motion, duly seconded and adopted, you were requested to pre-
pare the proper measure for transmittal to the City's represen-
tatives to the Senate and the Congress expressing the need for
continued support at the federal level of housing for the home-
less population of the City of Roanoke.
Sincerely, ~.~
Mary F. Parker, CMC
City Clerk
MFP : ra
pc: Mr. W. Robert Herbert. City Manager
Room456 M~nicioolButlc~inc:j 215 Church Avenu~ SW Roanoke V~rgrnia24~11 (703) 981-2541
September 25, 1989
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: REPORT OF HORSELESS FOLLOW-UP COF~II'TEE
I. BACKGROUND
Mayor Noel C. Taylor identified the plight of the City's
homeless as a major area of concern in his 1986 State of the
City address.
City Manager W. Robert Herbert appointed a task force on
homelessness to study the issue.
The City Manager's Task Force on Homelessness studied the
homeless and low-income housing situation in Roanoke and
presented its findings and recommendations in a
comprehensive report titled, "No Place To Call Home: A
Study of Housing and Homelessness in Roanoke, Virginia" in
April, 1987.
The report was submitted to City Council and was referred to
the City Manager for follow up.
The Follow-Up Task Force on the Homeless was established by
the City Manager to evaluate how well the report's
recommendations are implemented, to recommend new activities
based on future findings, and to assist City administration
with matters related to homelessness.
F. The Follow-Up Task Force on the Homeless submitted a
follow-up report to Council in August, 1989.
II. CURRENT SITUATION
Two years have passed since the release of "No Place To Call
Home."
The Task Force has continued to monitor our community's
progress towards the elimination of homelessness and the
threat of homelessness by focusing carefully on the 27
recommendations.
The Follow-Up Task Force has prepared a report titled,
"Status Report on the Recommendations Cited in 'No Place To
Call Home'," August, 1989,
D. The status report is attached for your information.
III. RECO~m~IENOATIONS
City Council receive the report and thank the Follow-Up Task
Force for their continued monitoring of the implementation
of the study's recommendations.
Respectfully submitted,
W. Robert Herbert
City Manager
JDR/ksf
Attachment
CC:
Wilburn Dibling, City Attorney
Joel Schlanger, Finance Director
James D. Ritchie, Director of Human Resources
Donna S. Norvelle, Staff Coordinator
STATUS REPORT ON THE RECO~ENDATIONS CITED IN "NO PLACE TO CALL HOIqE'
September, 1989
INTRODUCTION
The Follow-Up Task Force on Homelessness was established by Roanoke
City Manager W. Robert Herbert in September, 1987 to periodically review
the status of the 27 recommendations cited in the citizen report titled "No
Place To Call Home: A Study of Housing and Homelessness in Roanoke,
Virginia." The 1987 report continues to serve as the blueprint for public
and private cooperation in addressing the unmet needs of the homeless and
those at risk of becoming homeless. The report has served as a catalyst
for the public and private sector to enhance and maintain existing services
and implement new programs and projects to meet the needs of the homeless
and those at risk of becoming homeless.
The seven appointed community members and assigned City staff have met
regularly for two years collecting additional information, considering the
recommendations, and responding to administrative and community requests
concerning the homeless. During the past twelve months the Task Force has
conducted a survey of Roanoke's emergency and transitional shelters to
update the information obtained for "No Place To Call Home." In addition,
committee members met with housing officials, emergency service providers,
utility company representatives, and day care licensing professionals. The
Task Force recommended to the City Manager the disposition of the City's
$24,000.00 allocation of 1989 federal Stuart 8. McKinney Homeless
Assistance Act funds. As a result of its ongoing examination of the
recommendations, the Task Force found that 13 recommendations have been
completed or have received adequate attention. Eleven (11) recommendations
are currently under consideration, and one recommendation will receive
future consideration. Satisfactory resolution is in doubt for one
recommendation.
EMERGENCY SHELTER SERVICES
The City Manager's Follow-Up Task Force on Homelessness identified the
need to update information pertaining to emergency and transitional shelter
patrons and services. Realizing that the actual number of individuals and
families without permanent housing is difficult, if not impossible, to
ascertain, the Task Force concentrated its attention on those who rely on
emergency and transitional shelters. A survey of Roanoke shelters, Mental
Health Services' Residential Detoxification Center, and the City Jail was
conducted January 22 - 30, 1989.
The methods utilized to collect and analyze data were consistent with
those used in the 1987 report, and the survey week corresponded to the time
frame of two years ago. The methods included obtaining daily totals for
participating shelters and conducting personal interviews with shelter
guests and other individuals lacking permanent housing. Twenty (20)
community volunteers enthusiastically assisted the Task Force with the
interview process.
In addition to the five local shelters providing emergency
transitional housing, RAM House, the City Jail, and Mental Health Services'
Residential Detoxification Center (Detox Center) were invited to
participate in the survey. One shelter, Justice House, declined the
invitation to participate. The four participating overnight shelters were
the Rescue Mission, The Salvation Army, TRUST, and Total Action Against
Poverty's Transitional Living Center. Figures were also gathered from The
Salvation Army's Battered Women's Shelter but were not included in the
total count.
SURVEY FINDINGS
The Task Force found a 100 percent increase in the amount of available
emergency bed space since 1987. Rescue Mission, Justice House, The
Salvation Army, TRUST, and Total Action Against Poverty's Transitional
Living Center have collectively added approximately 134 bed spaces within
the last two years.
The Rescue Mission's new family shelter will accommodate an additional
65 people when it opens in the fall of 1989. The list of shelters and the
number of available emergency and transitional bed spaces is detailed on
Attachment 1-A.
RESIOENT COUNT RESULTS
The four participating overnight shelters (Rescue Mission, TRUST, The
Salvation Army, and the Transitional Living Center) recorded on a daily
basis the number of individuals sleeping in their facilities during a
nine-night period, including the interview night. Additionally, the City
Jail and Detox Center provided figures on the number of clients who did not
have permanent housing. {The non-participating shelter was estimated to
shelter 70 people each night based on limited, unverifiable information
provided by the director.)
During the survey period 215 229 individuals without permanent
housing were reported to be residing in shelters, the Detox Center, or City
Jail. On the interview night, 215 people, including six on the street,
were counted. The nightly average for this period was estimated at 221
people. In comparison, in 1987 the nightly average of individuals relying
on emergency shelter was estimated at 164. The figures reported by the
shelters indicate that they were operating at approximately 78 percent
capacity on the interview night. This survey indicated that shelter usage
increased approximately 35 percent compared to the same time period in
January, 1987.
INTERVIEW SUF~IARY
The nighttime interview process involved the four participating
shelters, Detox Center, and downtown police patrol. Task force members,
staff, and community volunteers interviewed shelter guests and individuals
on the street who were willing to talk. A simple, prepared interview sheet
was used to guide the discussions. Eight-two {82) forms were completed,
accounting for 56 percent of the total number of individuals counted that
night, excluding the non-participating shelter.
The Task Force acknowledges that the findings mentioned in this report
may not be reflective of the entire population of homeless individuals and
families in Roanoke. Overall, the findings obtained through the
interviews, although unverifiable, appear consistent with those noted in
the 1987 report, "No Place To Call Home." There was an increase in the
percentage of women responding to the interview. Sixteen percent (16%) of
the respondents were female, compared to eight percent {8%) two years ago.
A greater percentage of respondents indicated that they were part of a
family unit {4% in 1987 and 17% in 1989). However, six families with
children were reported residing in the participating shelters that evening,
which is the exact figure recorded in January, 1987. Sixty-five percent
{65%) of the people interviewed indicated that they were Roanoke residents.
Thirty-four percent {34%) reported other areas of residency, including West
Virginia, New York, California, Ohio, Louisiana, and several Virginia
localities. Twenty {20) people (36%} reported that they are employed
either full or part-time.
Six {6) homeless individuals not staying in shelters were interviewed
in the downtown area on the interview night. The five men and one woman
appeared knowledgeable about available resources and indicated having used
them at some time. All six were between 21 and 55 years of age, and four
were residents of Roanoke. While
services, they stated preferences
that night.
being aware of the available shelter
for several different arrangements for
HOUSE INTERVIEWS
Roanoke Area Ministries established RAM House, a comprehensive day
shelter for the homeless and street people, in December, 1987. The opening
of RAM House was in response to a recommendation in "No Place To Call Home"
citing the need for daytime shelter services. RAM House serves an average
of 145 lunches daily to the homeless and those at risk of becoming
homeless. The Task Force, recognizing the importance of receiving
information from the guests at RAM House, particularly those not using
overnight shelter services, invited Roanoke Area Ministries to participate
in the interview process. The interviews were conducted at RAM House
January 30, 1989 from 12:30 to 2:00 p.m. Fifty-two (52) individuals agreed
to talk with the interviewers. Of those surveyed, the Task Force found
that 58 percent reported that they did not have permanent housing.
Seventy-one percent (71%) of those interviewed at RAM House were Roanoke
City residents. When asked where they planned to sleep that night,
53 percent of the respondents lacking permanent housing reported they would
stay at one of the local shelters. Eleven percent (11%) of those
interviewed lacked permanent housing and were not sure where they would
sleep that night.
CONTINUING REVIEW OF RECO)~iENOATIONS
The City Manager's Follow-Up Task Force on Homelessness' 1988/89
review of "No Place To Call Home" focused attention on the recommendations
dealing with utility billing procedures, affordable housing, and child
care.
Utility Company Billing Practices. Representatives from Appalachian
Power Company and Roanoke Gas Company were invited by the Task Force to
exchange information on the relationship between utility billing practices
and possible subsequent housing crises for low-income families. The Task
Force members were pleased to recognize the utility representatives'
responsiveness to their message. Partial payments have been accepted by
both companies. The Task Force found that APCO offered a third party
notification policy, which allows a third party to intervene before any
action is taken in the event payment is overdue. Roanoke Gas Company's
Heat Share program operated this past winter {1988 - 1989) on a $55,218.00
budget.
Affordable Houstn~. The Task Force considers affordable, decent
housing a priority issue. National social service providers estimate that
it takes a wage of $6.50 per hour to maintain housing and a moderate
standard of living for a family of three. Discussions with local housing
officials revealed that affordable housing is a national, as well as a
local, concern. The impending expiration of federally granted Section 8
housing certificates increases the Task Force's concern for individuals
seeking public housing assistance and those who currently depend on Section
8 subsidy. Up to 870 households may lose their public housing when a
number of Section 8 certificates are set to terminate under current federal
law in 1990. While waiting lists for public housing are shorter than in
1987, the imminent decrease of Section 8 housing is alarming information
and should be addressed by local housing officials, City government, and
area legislators.
Section 8 housing certificates are an integral component of the City's
Project Self Sufficiency. Project Self Sufficiency is the ideal model for
the provision of decent, affordable housing and the training and supportive
services necessary to maintain a decent quality of life. As of December,
1988, 43 single mothers have graduated from Project Self Sufficiency and no
longer depend on public assistance.
Child Care. Affordable, quality child care is a perplexing and
frustrating issue facing the Task Force. Sufficient headway has not been
made. Quality, low-fee child care remains scarce. No licenses have been
issued to religious organizations since the publication of "No Place To
Call Home"; however, licensing specialists reported many inquiries from
local religious organizations. Discussions with state child care licensing
specialists underscored the regulatory problems facing religious groups
interested in initiating child care programs.
HOMELESS ASSISTANCE RESOURCES
The City and local shelter providers continue to pursue available
state and federal funds for homeless assistance. Two hundred thirty-seven
thousand four hundred seventy-three dollars ($237,473.00) in federal and
state grant funds have been allocated in 1989 to four area agencies to
provide comprehensive services to the homeless and those at risk of
becoming homeless. Community Development Block Grant funding for the
Emergency Assistance Fund was quickly exhausted in 1988. During the first
four and one-half months of operation,
evictions and utility cutoffs for 490
Force applauds City Council's recent
recommendation to increase 1989 - 1990
$32,800.00 was expended to prevent
Roanoke City residents. The Task
approval of the City Manager's
Emergency Assistance funding from
the Community Development Block Grant fund to $35,000.00.
Government funding alone cannot totally respond to the homeless'
assistance needs. Roanoke's citizens, businesses, and civic organizations
have generously responded to the requests from shelter providers. The Task
Force estimates that over $1,500,000.00 has been donated within the past
year. The Task Force commends the citizenry for its financial
contributions to alleviate the stresses and pains of homelessness.
CONCLUSION
The City Manager's Follow-up Task Force on Homelessness commends the
City for its continued commitment to the homeless and those at risk of
becoming homeless. The contributions made daily by individuals, families,
businesses, and community organizations meet immediate needs and serve to
keep the issue at the forefront of our community's consciousness. The Task
Force acknowledges the cooperative endeavors made by countless Roanokers.
The risk of homelessness looms over 10,104 households in our City.
The uncertainty of the federal Section 8 program increases concern for the
availability of decent, affordable housing. The Task Force plans to focus
its attention in 1989 - 1990 on assessing the current housing programs
offered through the Roanoke Redevelopment and Housing Authority and the
City of Roanoke.
Respectfully submitted,
CITY HANAGER'S FOLLOW-UP TASK FORCE ON HOf4ELESSNESS
Reverend Clay Turner, Chairman
Dr. Wendell Butler
Mr. Raleigh Campbell
Mr. Ted Edlich
Reverend Frank Feather
Ms. Angelica Lloyd
Mr. James Ritchie
.ace ~ o o
ZO
Attach~nt 1-A
EMERGENCY/TRANSITIONAL SHELTER BED SPACE
Roanoke, Virginia
Provider
Salvation Army
Available Bed
Space: Feb. 1987
Available Bed
Space: Feb. 1989
Change
Projected # of
Spaces in Future
Red Shield (1) 24 40 +16 40
Dudley 12 12 0 12
Rescue Mission
Family Shelter 12 adults 12 adults 0 38
2 infants 2 infants 0 6
Men's Shelter 30 45 +15 (2) 52 (3)
Recovery 32 32 0 45
TRUST 7 adults 12 adults +5 12
2 infants 2 infants 0 2
TAP/TLC 0 40 +40 100 (5)
Justice House (4) 12 70 +58 70
TOTALS 133 267 +134 377
(1)
(3)
(4)
(5)
New men's shelter opened in November, 1987, replacing Tom's Place.
The Rescue Mission's gain and the number of clients served is due to the use of
roll-away beds in the existing facility.
The Rescue Mission will eventually be able to expand capacity to 104, using bunk
beds.
Justice House did not participate in the count. Limited, unverifiable data on
the current number of shelter guests was provided by the director.
TApIs TLC will legally be able to accommodate up to 100 people. TAP officials
estimate that the maximum number that can be realistically serviced at any one
time will be 75 people.
ATTACHMENT 2-A
4OO
EMERGENCY BED SPACE CAPACITY
Roanoke, Virginia
350
3O0
25O
2OO
150
lO0
5O
133
172
267
Rescue
Mission
TAP'S Transitional
Living Center
1987 1988 1989 Projected
June June June October, 1989
ATTACHMENT 2-A
400
EHERGENCY BED SPAC[ CAPACITY
Roanoke, Virginia
350
300
25O
200
150
lO0
5O
133
172
267
Rescue
Mission
TAP'S Transitional
Living Center
1987 1988 1989 Projected
June June June October, 1989
September 28, 1989
File #15-230
~r. Timothy L. Jamieson,
Roanoke Arts Commission
6857 Sugar Rum Ridge
Roanoke, Virginia 24018
Dear Ur. Jamieson:
Chairman
This is to advise you that Us. Joan T. ~artin has qualified as a
member of the Roanoke Arts Commission for a term of three years
endiag June 30, 1992.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:fa
pc: Ms. Joyce A. Sink. Secretary, Roanoke Arts Commission
Room 456 Municipal Building 2'~5 C~urch A~,nue SW B~:)anoke V~r§~nia 244)11 (703) 98t-2541
Oath or Affirmation of Office
8~te O~ Virginia, Cit3I oJ Roanoke, to .~it:
.., do solemnly swear (or ~fltrm) that
X,
will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me a~
Subscribed and sworn to before 113~, ~~-'~s ' ;~--NN~''x'~e~uty Clerk
DATE:
TO:
FROM:
SUBJECT:
CITY OF ROANOKE
Interdepartmental Communication
September 8, 1989
Mary F. Parker, City Clerk
Sheriff W. Alvin Hudson
Request to Address City Council
September 25, 1989
I have been contacted by Mr. Robert Wooten, Regional
Jail Manager for the Department of Corrections, who has
asked for a few minutes to address City Council at the
September 25, 1989 meeting. It is his desire to award City
Council and I with a Certificate of Certification for the
Roanoke City Jail which was found in compliance with 100% of
the "Minimum Standards for Local Jails & Lockups" as
established by the Virginia Board of Corrections.
If you could arrange for him to have a few brief
minutes to make this award on September 25, 1989, I would be
most appreciative.
WAH/gm
cc: W. Robert Herbert, City Manager
C~ce of rh~ Cirw Cler~
September 28, 1989
File #192-109
Ur. John ~. Lambert, Jr., Chairman
ROanoke Civic Center Commission
3613 Three Chop Lane, S.
ROanoke, Virginia 24014
Dear ~r. Lambert:
The Annual Report of the ROanoke Civic Center
before the Council of the City of ROanoke at a regular
held on ~onday, September 25, 1989.
On motion, duly Seconded and unanimously adopted, the
Report was received and filed.
Sincerely,
Commission was
meeting
Annual
SHE: ra
Sandra fl. Eakin
Deputy City Clerk
456 A~niciloc)l Building 21.5 Church A',~,nu~ 5',V /"~no~h~ V~rg,nJo 2401
The purpose of the Roanoke Civic Center is to provide a facility to promote leisure time
activities, conventions and trade shows, and to enhance the entertainment, cultural, industrial
and commerdal aspect of community life within the Roanoke Valley. In addition, it is
understood that the center creates economic opportunities for motels, hotels, restaurants and
cultural entertainment functions that enhance the tax base of the City and other valley
governments.
The Roanoke Civic Center is a multi-purpose fadlity consisting of a Collsenm, Theater and
Exhibit Hall that is owned and operated by the City of Roanoke. The facility was developed
with the primary objective of promoting and facilitating events and activities which generate
economic benefits and major revenues to the City.
In addition, the facility was developed with a secondary objective of providing services and
facilities to respond to the needs of local activities which promote business and generally
enhance the quality of life in the Roanoke Valley.
TABLE OF CONTENTS
Messages From:
· John W. Lambert, Jr ......................................................................
· Bob Chapman ................................................................................
Fiscal Year 198889: The Year In Review ........................................
Operating Revenue .............................................................................
Operating Expenses ............................................................................
Major Accomplishments During FY 88-89 .......................................
Looking Ahead ...................................................................................
4
5
6
8
9
10
12
2
THE ROANOKE CIVIC CENTER
3
MESSAGE FROM THE COMMISSION CHAIRMAN
The Roanoke Civic Center continued its forward movement in 1988-89. The
number of events increased while plans were made for continued improvements
to the buildings.
The increase in trade/consumer shows and conventions reflects the need for a
convention center. The large number of events reduces the opportunities for the
coliseum to stage concerts or sports events, which, of course, is its purpose. The
proposed trade and convention center should mean an increase in events and
revenue for the Civic Center.
The Commission is grateful for the performance of the Manager and staff in
handling the 6 performances of The Ringling Bros. and Barnum & Bailey Circus.
The circus drew more people and generated more revenue than any event in the
history of the Civic Center.
We are pleased to provide cultural and entertainment activities for the people of
the Roanoke Valley and western Virginia, while serving as a catalyst for eco-
nomic growth. Members of the Commission appreciate the support of the City
Administration and City Council.
John W. Lambert, Jr., Chairman
John $. Edwards, Vice Chairman
Margaret Baker
James W. Burks, Jr.
Robert D. Edwards
Horace S. Fitzpatrick
Daniel E. Wooldridge
Robert A. Garland, council Liason
4
MESSAGE FROM THE MANAGER
Fiscal Year 1988-89 was another successful year for the Roanoke Civic Center.
Even though there was a small decrease in ticket sales and attendance, the number
of contractual events increased from 181 to 191. This means that our facility is
being used more for events that are an economic catalyst for the business
community.
The highlight of the year was the return of The Ringling Bros. and Barnum &
Bailey Circus to Roanoke after an absence of eighteen years. Also, our facility was
made available to the Roanoke City Schools to accommodate Preston Park
Elementary School after a tornado devastated the school.
The Roanoke Civic Center looks forward to continuing the trend toward increased
activity. We remain dedicated to fulfilling a vital economic and cultural role in
Roanoke.
Bob E. Chapman, Manager
Roanoke Civic Center
5
FISCAL YEAR 1988-89: THE YEAR IN REVIEW
Fiscal Year 1988-89 has been one of improved planning, progress and perform-
ance for the Roanoke Civic Center.
Increased public awareness and popularity of the Roanoke Civic Center facili-
ties is evidenced by the 191 trade shows, concerts, exhibits, conventions, sport-
ing events, family shows and cultural events hosted during 1988-89. Atten-
dance at these events totalled 512,051 visitors and ticket sales amounted to
$2,939,617. For the second consecutive year, revenue generated surpassed
$1,000,000.
Concerts, family show.~, sporting and cultural shows accounted for 66 events, or
34% of total events. These events utilized few hotel rooms, but created revenues
from rent, admissions tax, catering, concessions and parking fees.
Conventions/trade and consumer shows accounted for 43 events, or 23% of
total events. Thousands of out-of-town delegates and exhibitors attending
events held at the Civic Center spent millions of dollars in City hotels/motels
and retail establishments.
Local, civic, educational and religious events accounted for 82 events, or 43% of
total events. These are local events which give the community an opportunity
to use its facility.
6
Summary_ of Events
Tvoe # Events ~ Attendance
Concerts 22 $1,431,854 96,699
Family Shows 8 566,582 96,300
Sporting Events 14 450,163 50,346
Cultural Events 22 292,528 54,918
Conventions/Trade &
Consumer Shows 43 168,127 131,742
Local Civic, Religious
and Educational 82 30,363 82,046
TOTALS 191 $2,939,617 512,051
In addition to the 191 contractual events listed above, the complex was used a total of 86
days by other City departments for the purpose of conducting City business.
FY 88-89 EVENTS
BY TYPE OF EVENT
Conventions and
Trade Shows - 23%
-- Family Shows - 4%
Sporting Events - 7%
Concerts- 12%
Cultural Events - 12%
Local, Civic. Eduafional
and Religious - 43%
7
OPERATING REVENUE
Funding for the Roanoke Civic Center is realized through client-generated operat-
ing revenue and a City General Fund subsidy.
In FY 1988-89, the Civic Center exceeded revenue projections by 11% or $97,944.
The distribution by revenue source is as follows:
Revenue Source
Building Rentals
Parking Fees
Event Expenses
Advertising
Admissions Tax
Concessions & Catering Commissions
Interest on Investments
Miscellaneous
Total Operating Revenue
Total Revenue
$ 420,869
94,454
152,979
9,288
145~303
136,569
50,059
4,923
$1,014,444
FY 88-89 OPERATING REVENUE
Event Expenses - 15%
Miscellaneous - 1%
Parking Fees -
.g Rental - 42%
Admissions Tax --
14%
8
Commissions - 13%
Advertising - 1%
Interest - 5%
OPERATING EXPENSES
Excluding non-cash expenses such as depreciation, operating expenses of the Roanoke
Civic Center Enterprise Fund totaled $1,599,887.
Personal Services
Utilities & Communications
Administrative Expenses
Promotional Ex2o_ enses.
Personal Services
Services and Charges
Total Operating Expenses
Before Depredation
$ 529,825
388,146
602,673
72,743
6,500
$1,599,887
FY 88-89 OPERATING EXPENSES
Adm. Personal
Services
Promotional
Personal
Services
Promotional
Services &,
I%
Utilities &
Communications
Adm. - 24%
Administrative
Expenses - 37%
9
MAJOR ACCOMPLISHMENTS DURING FY 1988-89
Successfully booked and hosted six performances of the
Ringling Bros. and Barnum & Bailey Circus. The event was
a total success with five of the six performances sold out.
Ticket sales for this event were $403,710 and attendance was
50,768 breaking all house records for a single or multi-
performance event. This was Ringling's first appearance in
the Roanoke Valley in eighteen years.
Due to a tornado severely damaging Preston Park School, the
Exhibit Hall and Coliseum were made available to the Roanoke
City School System from May 1, 1989 through June 14, 1989 for
continued uninterrupted classroom studies for the students.
Through a highly cooperative effort of school personnel and
the entire staff of the Civic Center, a difficult situation
was minimized.
Started the project to install an elevator to carry handicap-
ped patrons from the EXhibit Hall to the Auditorium. This
project is now in-process.
Hired consultants to complete a master plan to renovate the
Auditorium lobby. The plan was completed and a presentation
made to the Civic Center Commission at the September 20, 1988
meeting. Work has been deferred on this project until the
handicapped elevator project is complete.
· Re-striped Civic Center parking lot.
· Replaced four water fountains in the Auditorium with
refrigerated units.
· Developed and published the first Civic Center Annual Report.
10
Aquisifions Durln~ FY 88-89
· Purchased Desk Top Publishing software package and additional
computer hardware.
· Purchased PC-Fund Fundware Accounting System software to
computerize administrative office accounting records.
· Purchased new trade show display unit.
· Purchased the following operational equipment to meet event
demands and/or to replace due to normal usage:
75 Folding banquet tables
12 Pieces of riser sections
200 Clarin folding chairs
4 Yamaha Monitor speakers
1 Time Clock
1 Mobile folding stage with accessories
1 Riding lawn mower
1 Self-propelled push mower
Trade show pipe and drapery
New padding for Basketball Goals
11
LOOKING AHEAD
The future of the Roanoke Civic Center has never looked brighter.
Bookings for the upcoming year indicate a continued high occupancy rate.
Some of the bookings in the coming year include:
NBA Exhibition basketball -- Detroit vs. Seattle
VMI vs. JMU college basketball
Va. Tech vs. UVa college basketball
Stars on Ice with Scott Hamilton and Debi Thomas
Walt Disney's World of Ice
Gold Wing Road Riders State Convention
Virginia-Carolina Craftsmen's Fall Classic
Miss Virginia Pageant
Our goals for the future are to continue to increase revenues and decrease
expenditures where possible. In addition, we hope to continue to increase our
bookings while at the same time maintaining a safe and attractive environment for
our patrons.
12
Office ofthe City C~erk
September 28, 1989
File #60-467
Air. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ]~r. Schlanger:
I am attaching copy of Ordinance No. 29776-92589 amending and
reordaining certain sections of the 1989-90 General, Capital
Projects, and Grant Funds Appropriations~ providing for the
appropriation of $88~924.00 for public building safety improve-
ments to improve handicapped access and to upgrade fire and
safety systems in older school buildings; and appropriation of
$174~702.00 for the 1989-90 Chapter II program to p,ovide funds
for improvement of instructional services in the school district.
Ordinance No. 29776-92589 was adopted by the Council of the City
of Roanoke at a regular meeting held on lionday, September 25,
1989.
Sincerely,
Sandra Ii. Eakin
Deputy City Clerk
SftE : ra
pc: Mr. W. Robert Herbert, City Manager
~r. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. 0. Box 1020~ Salem~ Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke~ Virginia 24031
~r. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105~ Roanoke~ Virginia 24031
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanol(e, Vi;ginia 24011 (703);J81-2541
the
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of September, 1989.
No. 29776-92589.
AN ORDINANCE to emend and reordain
1989-90 General, Capital Projects,
certain sections of
and Grant Funds
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General, Capital
Projects, and Grant Funds Appropriations, be, and the same
hereby, emended and reordained to read as follows, in part:
are
General Fund
APPropriations
Education
Instruction (1) ....................................
Other Uses of Funds (2) ............................
$61,384,303
44,839,879
605,215
Capital Projects Fun~
ApProPriations
Education
Alterations to Buildings (3) .......................
Capital Improvement Reserve
Series 1988 Bonds- Education (4)
$35,772,935
88,924
3,679,400
Grant Fund
~ations
Education
Chapter II 89-90
(5-21) ............................
$13,394,759
174,702
Revenue
Education
Chapter II 89-90 (22-23) ...........................
1) Retirement -
VSRS (001-060-6001-6000-0202)
2) Transfers to
Grant Fund (001-060-6005-6999-0911)
3) Alterations to
Buildings
4) Public Impr.
Bonds
5) Writing Lab
Aide
6) Soc. Security
7) State
Retirement
8) Health Ins.
9) State Group
Life Ins.
10) Library Mat.
11) Visiting
Teachers
12) Soc. Security
13) State
Retirement
14) Health Ins.
15) State Group
Life Ins.
16) Director, Ed.
Partnerships
17) Soc. Security
18) State
Retirement
19) Health Ins.
20) State Group.
Life Ins.
21) Supplies
22) Local Match
23) Federal Grant
Receipts
$( 30,308)
30,308
(008-060-6068-6896-0851) 88,924
(008-060-6068-6896-9001) (88,924)
(035-060-6225-6004-0141) 8,572
(035-060-6225-6004-0201) 650
(035-060-6225-6004-0202) 1,336
(035-060-6225-6004-0204) 1,110
(035-060-6225-6004-0205) 87
(035-060-6225-6214-0613) 3,330
(035-060-6225-6231-0123) 65,735
(035-060-6225-6231-0201) 4,983
(035-060-6225-6231-0202) 10,248
(035-060-6225-6231-0204) 2,220
(035-060-6225-6231-0205) 671
(035-060-6225-6665-0114) 42,200
(035-060-6225-6665-0201) 3,199
(035-060-6225-6665-0202) 6,579
(035-060-6225-6665-0204) 1,110
(035-060-6225-6665-0205) 430
(035-060-6225-6665-0601) 22,242
(035-060-6225-1101) 30,308
(035-060-6225-1102) 144,394
$13,394,759
174,702
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
CIT~ OF I~OANOKI[.
September 25, 1989
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso
School Board Request For Appropriation of Bond Funding
and Grant Funding
I have reviewed the attached School Board request to
appropriate bond issue funding and grant funding. This request
will appropriate $88,924 in Series 1988 bond funding designated for
Education building improvements.
This request is also to appropriate federal funding and a
local match for the Chapter II grant. Funding for the $30,308
local match is available in the Education portion of the General
fund in an account entitled "Retirement - VSRS" (001-060-6001-6000-
0202).
I recommend that you concur with this request of the
School Board.
JDG/kp
Attachment
1 James M. Turner, Jr., Chairman
Sallye T. Coleman, Vice Chairman
Guy ILl. Byrd. Jr.
FIoanoke
City School Board
P.O Box 1'~10S, Roanoke, Virginia 24031 ·
Marilyn C. tunis
Thomas L Orr
Velma 8. S~if
LUilllam LUhite, Sr.
Frank P. Tota. Superintendent
Richard L. Kelley. Cle~'k of the Board
70S-981-~381
September 13, 1989
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official action at its meeting of September 12, 1989, the
School Board respectfully requests City Council to appropriate $88,924.00 for
public building safety improvements to improve handicapped access and to
upgrade fire and safety systems in older school building.
The Board further requests the appropriation of $174,702.00 for the
1989-90 Chapter II program to provide funds for the improvement of
instructional services in the school district. The program will be reimbursed
by federal funds in the amount of $144,394.00 with a local match of
$30,308.00.
Sincerely,
Richard L. Kelley
Clerk of the Board and I/
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
,/Mr. Joel M. Schlanger (with accounting details)
Excellence in Education
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Public Building Safety Improvements
6068
008-060-6068-6896-0851 Alterations to Buildings
88,924.00
008-060-6068-6896-9001 Public Improvement Bonds
$ 88,924.00
The above appropriation represents the balance of public bond funds which have
been allocated for the alteration of school buildings to m~et public building
safety requirements. The funds will be used to improve handicapped access and
to upgrade fire and safety systems in older school buildings.
September 12, 1989
RO~OKE CIT~ SCNOOh BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Chapter II 89-90
6225
035-060-6225-6004-0141
035-060-6225-6004-0201
035-060-6225-6004-0202
035-060-6225-6004-0204
035-060-6225-6004-0205
035-060-6225-6214-0613
035-060-6225-6231-0123
035-060-6225-~231-0201
035-060-6225-6231-0202
035-060-6225-6231-0204
035-060-6225-6231-0205
035-060-6225-6665-0114
035-060-6225-6665-0201
035-060-6225-6665-0202
035-060-6225-6665-0204
035-060-6225-6665-0205
035-060-6225-6665-0601
Appropriation Unit Z2M
035-060-6225-1101
035-060-6225-1102
Writing Lab Aide
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Library Materials
Visiting Teachers
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Director, Educational Partnerships
Social Security
State Retirement
Health Insurance
State Group Life Insurance
Supplies
Local Match
Federal Grant Receipts
8,572.00
650.00
1,336.00
1,110.00
87.00
3,330.00
65,735.00
4,983.00
i0,248.00
2,220.00
671.00
42,200.00
3,199.00
6,579.00
1,110.00
430.00
22,242.00
$ 174,702.00
$ 30,308.00
144,394.00
The 1989-90 Chapter II program will provide funds for the improvement of
instructional services in the school district. The program will be reimbursed
by federal funds in the amount of $144,394. Local match in the amount of
$30,308 will be provided from account 001-060-6001-6000-0202. The program
will end June 30, 1990.
September 12, 1989
Office of me C~ Cle,~
September 28, 1989
File #60-226
Mr. Joel ~. Schlanger
Director of Finance
Roanoke, Virginia
Dear Ur. Schlanger:
I am attaching copy of Ordinance No. 29777-92589 amending and
reordaining certain sections of the 1989-90 General Fund
~ppropriationso providing for the transfer of $30,000.00 to Total
Rction Against Poverty's Transitional Living Center from the
General Fund Contingency, in connection with the operation of
the Transitional Living Center. Ordinance No. 29F77-92589 was
adopted by the Council of the City of Roanoke at a regular
meeting held aa Monday, September 25, 1989.
Sincerely,
SHE: ra
Enc,
pc:
Sandr~
Deputy City Clerk
~r. Theodore J. Edlich, iii, Executive Director, Total
Action Against Poverty in the Roanoke Valley, 702 Shenandoah
Avenue, N. W., Roanoke, Virginia 24016
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Room 456 Municipal Building 215 C'~urch Avenue SW F~ono~e V~rg~ma 24011 (703) 981-2541
AN ORDINANCE
the 1989-90 General
emergency.
W~EREAS, for
Government of the
exist.
IN THE COUNCIL OF THE CIT"f OF ROANOKE, VIRGINIA
The 25th day of September, 1989.
No. 29777-92589.
to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
Council of the City of
1989-90 General Fund
hereby, amended and
Appropriations
Nondepartmental
Contingency (1) ...................................
Health and Welfare
TAP (2) ...........................................
1) Contingency (001-002-9410-2199) $(30,000)
2) Subsidies (001-054-5230-3700) 30,000
$11,142,798
532,029
11,954,301
166,348
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
sePtember 25, 1989
Roanoke, Uirginia
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: REQUEST FOR FUNDING -- TOTAL ACTION AGAINST POVERTY'S (TAP)
TRANSITIONAL LIVING CENTER (TLC)
I. BACKGROUND
In response to the City's study, "No Place To Call Home: A
Study of Housing and Homelessness in Roanoke, Virginia,"
published in April, 1987, Total Action Against Poverty {TAP)
established the Transitional Living Center {TLC) in
September, 1988 to provide comprehensive services enabling
the homeless to stabilize their lifestyle and become
self-sufficient.
TAP was awarded a five-year Supportive Housing Demonstration
Program Grant from the United States Department of Housing
and Urban Development (HUD) in the amount of $808,635.00
($161,727.00 per year) to assist with operating costs of the
TLC. During its first year of operation, the TLC provided
comprehensive case management services to over 200 homeless
people, 95 percent of whom consider Roanoke City their home.
Co
This grant from HUD requires matching funds. TAP must
secure funds and pledges to match the Supportive Housing
Demonstration Program Grant.
In November~ 1988, Roanoke City Council authorized the
appropriation of $17,847.00 {Ordinance Number 29373) to
TAP's Transitional Living Center.
During Fiscal Year 1988 - 1989, the City of Salem and the
Counties of Botetourt and Roanoke provided financial support
to the TLC as follows:
Roanoke County
Salem
Botetourt County
$10,000.00
$ 5,000.00
$ 1,500.00
II. CURRENT SITUATION
TAP is conductin~ a fund-raising campaign to enlist
community support, both corporate and individual, for the
TLC to secure funds and pledges to match the Supportive
Housing Demonstration Program award for 1989. TAP must
document matching cash and pledges and qualifying in-kind
support by September 30, 1989 (see attached letter, dated
September 13, 1989).
III. ISSUES
TAP has requested that the four Roanoke Valley governments
supply 33 percent of the funds needed to match the HUD
grant. The amounts requested are:
Roanoke City
Roanoke County
Salem
Botetourt County
$30,000.00
$15,000.00
$ 7,000.00
$ 2,0OO.OO
A. Need for funding.
B. Cost to the City.
IV. ALTERNATIVES
City Council
Poverty for
Center.
appropriate $30~000.00 to Total Action Against
operating costs of its Transitional Livin~
Need for funding. The Transitional Living Center fills
an identified need. Individuals and families receive
supportive housing for up to 24 months, as well as
comprehensive services (medical care, education,
employment counseling, housing counseling, and
budgeting skills).
While an adequate number of emergency bed spaces exist
in the City, there is already a need for more
transitional bed spaces. The TLC has a current
capacity of 45 transitional bed spaces, with an
anticipated increase of 30 spaces by November 1, 1989.
A gap in the availability and delivery of transitional
shelter services in Roanoke City would be created
without the TLC. An estimated 300 individuals per year
would not receive the comprehensive services offered by
TAP and the TLC.
Cost to the City. The cost to the City will be the
$30,000.00 appropriation. Funding is available in the
General Fund Contingency Account Number
001-002-9410-2199.
City Council not appropriate $30~000.00 to Total Action
Against Poverty for operating costs of its Transitional
Living Center.
Need for funding. There is an insufficient number of
transitional housing beds in the Roanoke Valley.
Individuals and families seeking assistance will be
turned away.
2. Cost to the City. The City will incur no cost.
RECO~ENOATIONS
A. City Council concur with Alternative A and transfer
$30~000.00 to Total Action Against Poverty's Transitional
Livin9 Center (Account Number 001-054-5230-3700) from the
General Fund Contingency Account (001-002-9410-2199).
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/ksf
CC:
Wilburn Dibling, City Attorney
Joel Schlanger, Finance Director
James D. Ritchie, Director of Human Resources
To,'al Action Against Poverty in Roanoke Valley, 702 Shenandoah Avenue, N. W., P. O. Box 2868, Roanoke, Virginia 24001-2868
September 13, 1989
Mr. W. Robert Herbert, City Manager
City of Roanoke
215 W. Church Ave., S.W.
Roanoke, Virgin~a~4011
Dear Mr.~rt,
As you know, our Transitional Living Center will soon be one year old.
Since September 15, 1988, we have provided shelter, food, and most importantly
case management services to over 200 homeless persons. We have helped 87
persons move into permanent housing, and 61~ of employable T.L.C. residents
are employed. The T.L.C. averages 43 residents daily - 35~ are families -
and final renovations will increase our capacity to 75 (or more on an emergency
basis) by this winter.
These successes are made possible in large part by the support of
Roanoke City Council, other local governments, and the citizens of the
Roanoke Valley. To continue this progress, we must have consistent financial
support from local governments and our corgnunity. We are now in the process
of securing funds and pledges to match the Supportive Housing Demonstration
Program award from H.U.D. of $161,727 per year for five years (1989-1993).
We must document matching cash (or pledges) and qualifying in-kind by
September 30, 1989.
Roanoke City contributed $17,847 during 1989 for the operation of the
Transitional Living Center. To date, 95% of our T.L.C. participants consider
Roanoke City their home, and many are natives of Roanoke. We have estimated
our average daily cost per person at the T.L.C. is $18.00, and the average
stay is four months. For I00 persons, housed 120 days, the value of this
service is $216,000.00.
For 1990, we are asking Roanoke City, Roanoke County, Salem City, and
Botetourt County to again support the T.L.C. by supplying a total of $54,000
(33%) of the match needed. Specifically, we ask the Roanoke City Council to
appropriate $30,000 for Transitional Living Center operations for 1990.
support of this vital program.
Sincerely,
Theodore j. Edlich, III
Executive Director
Tg:fp
Thank you for your service to our community, and thank
you for your
TAP'S TRANSITION~L LIVING CENTER
BACKGROUND
Since its inception in 1965, T.A.P. has provided Emergency Services to its
clients in the Fifth Planning District of Virginia. These services include
assistance in locating temporary and permanent housing, emergency shelter, default
counseling, job training, employment counseling, substance abuse education and
counseling, emergency food and clothing, and crisis counseling.
During 1986-87, we served 1,1OO families with housing counseling, placed
147 homeless families in emergency shelter, assisted 4,456 persons with food,
clothing, furniture, and utility bills, and distributed over 2~ million pounds
of food for the hungry via the Southwest Virginia Community Foodbank.
In his 1986 State of the City address, Roanoke's Mayor Noel C. Taylor
called for a study of homelessness in Roanoke. The City Manager appointed a
task force which identified at least 177 homeless persons using emergency
shelters in the area regularly, and 10,000 families at risk of being homeless.
Not included are the "hidden homeless"--those living with relatives and friends
temporarily--a situation we see frequently working with the poor and abused
women. In its final report, this Task Force on Homelessness reco~mended
strongly that "at least one transitional housing facility should be established
for these homeless within the calender year." T.A.P.'s Transitional Living
Center (the T.L.C.) is the answer to that recommendation.
Using a VUDA loan for $145,000, T.A.P. purchased a building which formerly
served as a dorm, commissary and restaurant for railroad workers, and renovated
and remodeled most of the facility at a cost of $145,0OO provided through
Virginia Housing and Community Development, City of Roanoke, and the DDS Emergency
grant. We have been awarded $40,000 from H.U.D. to complete renovations during
1989 to the 13,O00 square foot building.
On September 15, 1988, the T.L.C. opened its doors to provide supportive
housing and comprehensive services to homeless families and singles in this
area. Ten beds were available and were filled by afternoon. Local churches
and civic groups have provided furnishings for the bedrooms and have been assisting
with the continuing rehabilitation of rooms (plastering, repair, painting, etc.)
As of August 1989, the T.L.C. has 45 beds available (not counting cribs) and
averages 42 residents per day. By the winter of '89-90, bed capacity will increase
to 75 including 6 rooms for women and children.
T.A.P. Transitional Living Center
Funding for Match of H.U.D. funds for 1990.
R~equests from localities
Roanoke City
Roanoke County
Salem
Botetourt
Total requests -
3o,ooo
15,000 ~ ~ ~- I0 0'"-0~
7,000 '
2,000
54,000 (33~ of match needed - minimum of $162,000 to
receive H.U.D. award.)
TAP & TLC fund-raising 54,000 (33% of match needed)
Est. 1990 state funds 20,000 (12% of match needed)
Private funds/inkind 34,000 (22% of match needed)
Needed 162,000 Total match needed
Estimated Funds needed for T.L.C. operation 1990: $350,000
To house and feed 75 persons 24 hrs./day, 365 days, providing
case management, employment counseling, housing counseling,
and other essential services.
THE TRANSITIONAL LIVING CENTER PROGRAM
The TLC is a transitional program which differs considerably from emergency
shelters. Most emergency shelters limit stays to two consecutive nights; people
leave the shelter after breakfast, sometimes spending their days in a day shelter.
The TLC provides supportive housing for up to 24 months while residents receive
comprehensive services and participate in activities enabling them to stabilize
their life style and become self-sufficient The program provides needs assess-
ment, case management, counseling, education, training and follow-up services,
as well as coordinating services with TAP programs and other local human services
agencies.
In order to maximize the use of existing community resources to residents
of the Transitional living Center, Mayor Taylor has appointed a city-wide task
force. The task force brings together representatives of the Department of
Social Services, the Fifth District Employment and Training Consortium, Mental
Health Services, Virginia CARES, the Roanoke Redevelopment and Housing Authority,
Health Department, Virginia Employment Commission and TAP. Under the chairman-
ship of Mayor Taylor, this group coordinates service delivery for residents of
the Center, and provides advice aed advocacy for the TLC program.
Potential TLC occupants come to the center on their own or may be referred
by local emergency shelters or other service agencies. Each person is interviewed
by TLC staff to determine homelessness and income situation. Persons accepted for
occupancy have no personal primary place of residence and must meet Virginia Housing
Development Authority (VHDA) and H.U.D. income requirements. Potential residents
also must agree to the policies, procedures, and living rules of the TLC. Applicants
may be disapproved for the following reasons:
-Person is under the influence of alcohol or any drug to the
degree that he/she needs medical and/or mental health intervention.
-Person is determined to need medical and/or mental health services
beyond the capabilities of TLC staff.
-Person is determined to be endangering the physical or mental
health of him/herself or other residents.
Services provided include needs assessment, basic services including food,
clothing, health services, counseling to address all areas of human development
(physical, emotional, intellectual), advocacy and referral for other services
(i.e., mental health, education and skills training), employment counseling,
housing counseling, budgeting skills. The entire program is designed to increase
independent living skills.
TLC staff provides case management, one-on-one and group counseling, and
makes referrals as appropriate. Other services, i.e., vocational training,
educational training and health services, are coordinated with the appropriate
area agency. Transportation for the resident is provided, as necessary, until
the resident can afford his/her own transportation.
The Project Manager directs all staff and activities at the Center. Staffing
for the TLC includes two case managers, three counselors, a housing coordinator,
an employment counselor, relief counselors, a food service manager, cooks and a
maintainer/houskeeper/driver.
Page 2
The Transitional Living Center Program
Residents are involved in the total program, and residents will assist
(after training) with intake and assessments of potential occupants. Residents
will also be trained to provide basic services (i.e., food service helper),
counseling and referrals to new residents. We use this approach because we
believe that a former homeless person can communicate effectively with and
empathize with another homeless person. Other benefits of involving residents
as "staff" are: increased self-esteem, keeping personnel costs down, promoting
a "family" atmosphere in the center, encouraging responsibility for the success
of the program and individuals, etc. This "therapeutic co~anunity" approach has
been very successful with a variety of populations.
The case manager and client together develop an action plan to include goals
and objectives directly related t~ identified needs and problems and a schedule
of completions related to the four-phase transitional program. We anticipate
that most residents will be able to successfully complete the transitional program
within a one year period. As individuals vary in their capabilities, flexibility
is built into the program. H.U.D. regulations allow for a maximum stay of 24 months.
As soon as possible, residents secure employment and after establishing
stable income, pay rent based on their income. Budget counseling is provided, as
well as other basic skills necessary for independent living. The TLC housing
coordinator works with local realtors, landlords, and the Roanoke Redevelopment
and Housing Authority to assist residents in developing a permanent housing plan.
We plan to monitor the progress of former TLC residents for up to two years
by making contact (via mail, phone, visit) with the clients at least every two
months. These contacts will be made by TLC counselors initially. As more residents
"graduate" to independent living, we will develop a support group of former
residents to do follow-up work.
For more information, contact:
Ellen L. Brown, Director
Human Resources
Total Action Against Poverty
702 Shenandoah Avenue, N.W.
Roanoke, Virginia 24001-2868
Phone: 345-6781, Ext. 226
Or, ce of ~e C:ty Cle,~
September 28, 1989
File #60-5
,~r. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~r. Schlanger:
I am attaching copy of Ordinance No. 29778-92589 amending and
reordaiaing certain sections of the 1989-90 Grant Fund
Appropriations, providing for the appropriation of $126,168.00,
in connection with the acceptance of additional funding from
the U. $. Department of Justice, Federal Forfeited Property
Sharing Program. Ordinance No. 29778-92589 was adopted by the
Council of the City of Roanoke at a regula~ meeting held on
Monday, September 25, 1989.
Sincerely,
SHE: ra
Enc.
pc:
Sandra Eakin
Deputy City Clerk
~r. W. Robert Herbert, city Manager
Mr. George C. Snead, Jr., Director
Public Safety
Mr. M. David Hooper, Chief of Police
of Administration and
I'~om 456 Municil:~al Builc~incj 215 C~urch A,,,~nue SW RoanoNe ~rD,nia 24C)11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of September, 1989.
No. 29778-92589.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
to
Government of the City of Roanoke, an emergency is declared
exist.
THEREFORE, BE IT ORDAINED by the Council of the City
Roanoke that certain sections of the 1989-90 Grant
Appropriations, be, and the same are hereby, amended
reordained to read as follows, in part:
of
Fund
and
Appropriations
Public Safety
Federal Forfeited Property Program (1) .............
Revenue
Public Safety
Federal Forfeited Property Program
(2) .............
1) Investigations
& Rewards
2) Federal Revenue
(035-050-3300-2150)
(035-035-1234-7060)
$126,168
126,168
$ 792,420
204,856
792,420
204,856
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
September 25, 1989
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Sharing Federally Forfeited Property
I. Background:
ae
Congress amended 21 USC. Sec. 881 el-4, October,
1986, which authorized the transfer of certain
federally forfeited property to state and local law
enforcement agencies that participated in the
investigation and seizure of the property.
ADDlication for an equitable share of property
seized by local law enforcement must be made to the
U. S. Department of Justice and certified by the
City Attorney as to the appropriate agency and
representative to receive the property and that the
transfer is not prohibited by state or local law.
Property (including funds shared with state and
local agencies) may be used only for the purpose
stated in the application, i.e., narcotics investi-
gations related to law enforcement.
The agency requesting the transfer of property
agrees to pay fees and expenses necessary to effect
the transfer.
January 4, 1988, Council, at its regular meeting,
authorized the Director of Finance to establish
grant fund accounts from which funds may be dis-
persed in accordance with provisions of this
program.
II. Current Situation:
Police Department receives additional funds
periodically from the federal government's asset
sharing program.
Be
City Council action is needed to accept additional
funds to be dispersed in accordance with provisions
of the program.
Revenues collected to date for these grant funds are
$204,856.00 and deposited in Grant Account Number
035-035-1234-7060. Current revenue estimate is
$78~688.00. Funding received in excess of the
estimated revenue which, totals $126,168 needs to be
appropriated at this time.
III.
IV.
Ve
Issues:
Subject:
Mayor and Members of Council
Sharing Federally Forfeited Property
September 25, 1989
Page 2
A. Need
B. Funds Availability
Alternatives:
City Council accept additional ($126,168) funds from
U. S. Department of Justice, Forfeited Property Sharing
Program and authorize the Director of Finance to
establish appropriate accounts so that funds can be
expended in accordance with program requirements.
Need exists to provide additional funds and
equipment to enhance undercover narcotics control
investigations.
Fund availability will be controlled by effective-
ness of investigations through assets seized and
forfeited in Joint investigations with federal
agencies.
City Council reject assets from Federal Forfeiture
Sharing Program and not authorize Director of Finance to
establish appropriate accounts for such assets.
Need for supplemental funds enabling increased
effectiveness of undercover drug enforcement will
not be met.
2. Funds will not be applied for or received from the
Federal Forfeiture Sharing Program.
Recommendation is that Council approve Alternative "A" to
accept assets from the Federal Forfeited Property Sharing
Program and:
A. Appropriate $126,168 to the following grant fund account:
Investigations and Rewards (035-050-3300-2150)...$126,168
B. Increase the revenue estimat~ for this grant by
$126,168.
WRH:MDH:mr
Respectfully submitted,
W. Robert Herbert
City Manager
C~ce of ~e C~y Cler~
September 28, 1989
File #72-304
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Ur. Herbert:
I am attaching copy of Qrdinance No. 297?9-92589 authorizing a
contract to be entered with the Cor~nonwealth of Virginia
Department of Social Services for the procurement of certain ser-
vices at Youth Haven I by the County of Roanoke's Department of
Social Services for the term of FY 1989-90. Qrdiaance No.
29779-92589 was adopted by the Council of the City of Roanoke at
a regular ~eeting held on ~onday, September 25, 1989.
Sincerely,
Sandra H. ~akin
Deputy City Clerk
SHE: ra
Enc.
pc:
~r. Daniel D. Dunham, M. S. W., State Welfare Supervisor,
Commonwealth of Virginia, Department of Social Services,
Blair Huilding , 8007 Oiscovery Drive, Richmond, Virginia
23229-8699
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel ~. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Mr. Jack E. Trent, Manager, Youth Haven I, 1301 Third
Street, S. W., Roanoke, Virginia 24016
Ms. ~everly T. ~aldo, Manager, Group Home Program, 5929 Cove
Road, N. W., Roanoke, Virginia 24019
Room 456 Municipal Builc~ir~ 215 Church A,.,~nue SW Rocinoke ~,4rg~nia 24011 (703) 98~-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of September, 1989.
No. 29779-92589.
VIRGINIA,
AN ORDINANCE authorizing a contract to be entered with the
Commonwealth of Virginia Department of Social Services for the pro-
curement of certain services at Youth Haven I by the County of
Roanoke's Department of Social Services for the term of FY 1989-90;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager be, and is
hereby authorized and directed, for and on behalf of the City, to
enter into a written contract with the Commonwealth of Virginia
Department of Social Services for the procurement of certain ser-
vices for eligible youth at Youth Haven I by the County of Roanoke's
Department of Social Services, for the term of FY 1989-90, with
payment for such services to be made by the County of Roanoke's
Department of Social Services to the City from Title XX funds; said
contract to be in form approved by the City Attorney, and upon
such other terms and conditions as are provided therein.
municipal
ordinance
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
F'~T ...... September 25, 1989
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: AUTHORIZATION TO EXECUTE A CONTRACT WITH THE COI~ONWEALTH OF
VIRGINIA'S DEPART)lENT OF SOCIAL SERVICES
I. BACKGROUND
Ao
The City of Roanoke, County of Roanoke~ and City of Salem
entered into a contract in January, 1987, whereby these
localities would jointly use Youth Haven I and Youth Haven
II to provide non-secure residential care for youth of the
Roanoke Valley. Under the terms of this contract, the per
diem rate was set at $25.00 for the first eighteen months of
operation.
The three jurisdictions have negotiated a new contract which
bases the per diem rate on the actual local operating
expenses for the year prior to the previous fiscal year or
based on a per diem established by any federal or state
agency for the facility or program.
Title X× are those federal funds received by the Department
of Social Services to provide care for our citizens.
Do
Title XX vendor designation will permit youth who are wards
of the local Department of Social Services to be placed at
the facility and to be reimbursed under Title XX monies
allocated to the local departments.
The City of Roanoke, on behalf of Youth Haven I, and the
County of Roanoke, on behalf of Youth Haven II, recently
received Title XX vendor status as established by the
Commonwealth of Virginia's Department of Social Services'
Interdepartmental Committee on Rate Setting.
These rates are calculated after considering the operating
expenses, less any grants and monies received from state and
federal agencies.
The rate established by the committee for the 1989
1990 fiscal year for Youth Haven I is $28.44.
The rate established by the committee for the 1989
1990 fiscal year for Youth Haven II is $34.55.
II. CURRENT SITUATION
Bo
Youth Haven II, operated by the County of Roanoke, has
executed a contract with the Commonwealth of Virginia's
Department of Social Services and is currently eligible to
receive children from Roanoke City's Department of Social
Services using Title ×× funding for reimbursement.
Youth Haven I has received a contract from the Commonwealth
of Virginia's Department of Social Services. This contract
has been reviewed by the City Attorney's office and needs to
be duly executed and returned to the State Department of
Social Services.
III. ISSUES
A. Jurisdictional Equity.
8. Time.
C. Local Cost.
IV. ALTERNATIVES
A=
Authorize the City Manager to execute the contract with the
Commonwealth of Virginia's Department of Social Services.
Jurisdictional Equity. This executed contract would
allow the Roanoke County Department of Social Services
to be reimbursed for Youth Haven I placements from
Title XX funds, just as the Roanoke City Department of
Social Services is currently eligible for reimbursement
from Title XX funds for girls placed at Youth Haven II.
Time. The established per diem rate of the contract is
for the current fiscal year (FY 1989 - 1990). This
rate needs to be applicable as soon as possible to
comply with the newly executed Non-Secure Residential
Care Contract with the County of Roanoke.
Local cost for City youths that are wards at Youth
Haven II and are Title XX eligible would be reduced
from 100 percent of the per diem rate to 20 percent of
the per diem rate.
B. Do not authorize the City Manager to execute the contract
with the Commonwealth of Virginials Department of Social
Services.
Jurisdictional Equity. Some Roanoke County boys may be
denied treatment/services at Youth Haven I, due to
funding limitations since Title XX funds cannot be
used.
Time. Future use of
reapplication to the
Rate Setting and will
1991 expenses.
Title XX funding will require
Interdepartmental Committee on
have to be based on FY 1990
3. Local cost would not be affected.
V. RECO~ENDATION
Authorize the City Manager to execute the contract with the
Commonwealth of Virginia's Department of Social Services
Respectful ly submitted,
W. Robert Herbert
City Manager
WRH/JDR/JET/ksf
CC:
Finance Director
City Attorney
James D. Ritchie, Director, Human Resources
Jack E. Trent, Group Home Program Manager
BLAIR BUILDING
8007 DISCOVERY DRIVE
RICHMOND, VIRGINIA 23229-8699
(804)662-92O4
August 8, 1989
COMMONWEALTH of V]RGINJlA
DEPARTMENT OF SOCIAL SERVICES
LARRY D. JACKSON ·
COMMISSIONER
noke City
1301 Third Street,
Roanoke, VA 24016
Southwest
Dear Sir:
Enclosed are the required documents for approval as a Purchase
of Service vendor. Your services and rates are based on the
information submitted to us. They are indicated on the Vendor
Information Form. If change in the Vendo~ Information seems
required, please hold the documents and communicate with me.
Two copies of the Agreement for Purchase of Services commencing
on July 1, 1989, and terminating on June 30, 1990, should be
signed by an authorized individual in your facility. Please
read the Agreement carefully so that you understand the
responsibility you undertake upon signing it.
Both signed copies of the Agreement are to be returned to us.
When we sign the Agreements, we will return to you one copy of
the Agreement and Vendor Information which you should keep on
file.
In order to avoid delayed payments that result from gaps in
approved rates, Agreements will be extended under their clause
36 whenever for any reason a new one is not signed by both
parties 30 days prior to the termination date of the current
Agreement.
Please sign and return the Agreements for Purchase of Services
as soon as possible. These documents should be returned to the
Purchase of Services Unit, Virginia Department of Social
Services, 8007 Discovery Drive, Richmond, Virginia 23229-8699.
An Equal Opportunity Agency
Vss#
We will notify local social service agencies that your services
are available for purchasing after we receive the signed
Agreements. If you have any questions, please contact me at
(804) 662-9037.
Singerel~f y, our$,
t~ ~ .,,' / / ,.
Daniel D. Dunham, M.S.W.
State Welfare Supervisor
DDD/cch
Enclosures
VENDOR NAME:
ADDRESS:
PHONE NUMBER:
VRN~OR INFORMATION
EFFECTIVE DATE - TERMINATION DAT~'~ ~ f~ ~:'~
07/01/B9 - 06/30/90 I D.) IL,/
Roanoke City IIt lC
Roanoke, VA 24016 RESOURCE NUMBER: 000609741
(703) 981-2830
TYPE ORGANIZATION: Public
Youth Haven I
1301 Third Street, Southwest
Roanoke, VA 24016
(703) 981-2830
6OO6
5023
ROOM AND BOARD IN A RESIDENTIAL NON-TREATMENT FACILITY
$ ll.02/DA
The service includes shelter (triple occupancy rooms), food, and basic
supervision. The rate includes clothing, allowan_9_0,_personal care
items, and school supplies. ~ [~L---~
COMBINED RESIDENTIAL SERV~~ 11'~5~!
Which includes: ! [I I I ~'~ ~ I~ ~ ~ ~ I ! $ 17.42/DA
Education and Zraining-nial~c~'£t~ion with public
schools. Participation in Special Education determination committee
meetings on residents. Purchase of educational
evaluations/assessments for Special Education placements as needed on
an individual basis. Youth Haven I provides supervised, structured
study periods each day and tutoring as needed.
Socialization/Recreation-Individual and group activities designed
to: enhance learning; provide cultural enrichment; enhance decision
making; foster reintegration into the community; increase
responsibility, develop leadership skills, improve self-esteem, and
interpersonal relationship skills; foster teamwork, sportsmanship,
cooperation, group cohesion, and a sense of community; provide fun and
pleasure. Some of these activities include: outdoor athletics,
trips, games and camping, indoor games, crafts, movies, museums,
historical tours, exercise, and art.
Counseling-Provide individual, group, and family counseling to
residents and their families. The schedule for counseling services
includes: (1) minimum of 4 hours per month for individual sessions;
(2) B hours per month of process/treatment groups; (3) 4 hours per
month Basic Life Skills group; (4) 2 hours per month per family of
family counseling; (5) 3 hours per month of Parent Support Group; (6)
12 hours per month of casement; (7) 4 hours per month of crisis
counseling; and (8) 2 hours per month for Aftercare Services.
Roanoke City VENDOR #998-00251
Page 2 of 2 RESOURCE #000609741
Transportation-Transportation of residents to and from community
activities, recreation/leisure time activities, trips, extracurricular
school activities, medical/dental services, psychological services,
etc. in the Youth Haven I van.
Medical/Remedial Services-Covers medical supplies and equipment,
non-prescription medications, prescription medications not covered by
Medicaid.
Rates are based on 365 days of service a year.
LICENSED BY INTERDEPARTMENTAL LICENSURE AND CERTIFICATION OF RESIDENTIAL
FACILITIES FOR CHILDREN.
NAME OF NEGOTIATOR:
ACTION DATE:
APPROV: N
ACTIVE: A
Daniel D. Dunham, M.S.W.
August 8, 1989
Doc. Name: V/251
AGREEMENT FOR PURCHASE OF SERVICES
THIS AGREEMENT is entered into by and between the Commonwealth
of Virginia Department of Social Services with local Departments
of Welfare/Social Services acting as its agents, referred to as
the "Buyer," and Roanoke City, hereinafter referred to as the
"Vendor." Subject to its other provisions, the terms of this
Agreement shall commence on the 1st day of 3uly, 1989, and
terminate on the 30th day of June, 1990.
WHEREAS the Buyer is responsible for providing social services
by authority of Title 63.1 of the Code of Virginia, and has been
appointed by the Governor as administering agency for social
services delivered pursuant to Title XX of the Social Security
Act as amended by Section 2352 of the Omnibus Budget
Reconciliation Act of 1981 (Public Law 97-35);
WHEREAS the Vendor has established itself as a qualified
provider of social services and meets all applicable State and
federal standards relative to the services to be provided
herein;
NOW, THEREFORE, the parties hereto do mutually agree as
follows:
This Agreement is subject to the provisions of Title 45 of
the Code of Federal Regulations, (CFR), Part 96, amendments
thereof, and other relevant federal ~nd State laws and
regulations. This Agreement shall be governed in all
respects, whether as to validity, construction, capacity,
performance or otherwise, by the laws of the Commonwealth
of Virginia.
The failure of the Buyer to enforce at any time any of the
provisions of this Agreement, or to exercise any option
which is herein provided, or to require at any time
performance by the Vendor of any of the provisions hereof,
shall in no way affect the validity of this Agreement or
any part thereof, or the right of the Buyer to thereafter
enforce each and every provision. All remedies afforded in
the Agreement shall be taken and construed as cumulative,
that is, in addition to every other remedy provided herein
or by law. If any part, term, or provision of this
Agreement is held by a court to be in conflict with any
State or federal law, the validity of the remaining
portions or provisions shall be construed and enforced as
if the Agreement did not contain the particular part, term
or provision held to be invalid.
Any documents referred to in this Agreement but not
attached hereto, are incorporated by reference as part of
this Agreement. No other understandings, oral or written,
are deemed to exist or to bind any of the parties hereto.
Any alterations, variations, modifications or waivers of
provisions of this Agreement shall only be valid when they
have been reduced to writing, duly signed by the
Page 1 of 9
o
Contracting Officer of the Buyer and the Authorized
Representative of the Vendor, and attached to this
Agreement. Where there exists any inconsistency between
this Agreement and other provisions of collateral
contractual agreements which are made a part of this
Agreement by reference or otherwise, the provisions of this
Agreement shall control.
This is a term agreement for requirements and does not
involve a definite financial obligation on the part of the
Buyer, although the Buyer shall use this Agreement in the
procurement of services as specified and for which payment
shall be made by the Buyer. The Vendor shall only charge
the Buyer for those services listed and described in the
Vendor Information form of the Profile of Services and
Prices, relevant portions of which are attached, and only
when and as authorized by a purchase of service order
signed by the Buyer's Fiscal Officer and Service Worker.
Such purchase of service orders are incorporated into this
Agreement by reference. The Vendor has the right to refuse
to accept the Buyer's purchase of service orders.
The authorized services shall be provided at or above the
quality level in effect at the time of the description
and/or evaluation written on the Vendor Information form of
the Profile of Services and Prices. The Vendor shall
permit representatives authorized by the Buyer to conduct
program and facility reviews in orde~r to assess service
quality. Such reviews may include, but are not limited to,
meetings with consumers, review of service records, review
of service policy and procedural issuances, review of
staffing ratios and job descriptions, and meetings with any
staff directly or indirectly involved in the provision of
services. Such reviews may occur as often as deemed
necessary by the Buyer and may be unannounced.
Substantial changes in the proposed delivery of services
from that stated in the application submitted by the Vendor
or that stated in the Vendor Information form of the
Profile of Services and Prices, whether actual or
anticipated, such as, but not limited to, changes in
service quality, key personnel, ability to vend specified
volumes of services, submitted budgetary data, or
compliance with applicable State and/or federal standards
shall be reported in writing to the Buyer within five (5)
calendar days of occurrence.
The Vendor agrees that any information and data to be used
in negotiations to modify the Vendor's prices under this
Agreement shall be submitted to the Buyer at least ninety
(90) calendar days prior to the proposed zIectlve Date"
of the changes. The Vendor further agrees that any
information and data to be used in negotiations to extend
the Vendor's prices under this Agreement beyond the
"Renewal Date" on the Vendor Information form of the
Profile of Services and Prices shall be submitted to the
Page 2 of 9
10.
11.
12.
Buyer at least ninety (90) calendar days prior to the
"Renewal Date" except for children's residential
facilities, which must follow procedures outlined for such
facilities.
The Vendor shall immediately submit written reports to the
Buyer indicating significant deviations from anticipated
client progress as agreed by the Vendor and the Buyer. The
Vendor shall provide the Buyer with a copy of any required
reports of annual physical examinations and psychological
or psychiatric examinations of the client while under the
care of the Vendor.
If the services are provided in a residential facility, or
by a non-residential treatment program, the Vendor shall
submit to the Buyer a written treatment plan and progress
report regarding the client at least quarterly and upon
termination of service to the client. Said plan and report
shall include at least the following information: short and
long term goals, anticipated time of completion, prognosis,
medications administered, progress or lack of progress of
client and reasons, significant incidents or accidents and
any past or planned special events. If the Vendor fails to
provide any written treatment plan and progress report in a
timely manner, the Buyer may withhold payment of vendor
invoices until they are received.
If services are provided on a cost reimbursement basis as
indicated on the Vendor Information ~orm of the Profile of
Services and Prices, the Vendor shall maintain
documentation of the actual cost of delivering each service
to each individual client and submit required data to
substantiate the costs before vendor invoices are paid by
the Buyer.
The Vendor shall not charge the Buyer more for a service
than the price specified on the Vendor Information form of
the Profile of Services and Prices. The Vendor shall not
charge the Buyer more than the Vendor charges other buyers
of the same service. The Vendor shall not charge any and
all buyers more than the maximum number of units per
service as stated on the Vendor Information form of the
Profile of Services and Prices. Additionally, the Vendor
shall not invoice the Buyer for a greater number of units
of any service than that specified in the purchase of
services order unless the Buyer specifically authorizes
such increased units in writing. The Vendor shall invoice
the Buyer only for services actually delivered. The Vendor
shall not submit any billings for services provided prior
to the "Effective Date" or subsequent to the "Renewal Date"
shown on the Vendor Information form of the Profile of
Services and Prices.
For public agency Vendors, even though there is a price
specified on the Vendor Information form of the Profile of
Services and Prices, charges for services shall not exceed
Page 3 of 9
13.
the net cost of the services provided under this
Agreement. This net cost shall be determined in accordance
with Title 45 CFR, Part ?4, less all applicable grant and
general unrestricted revenue. The public agency Vendor
shall monitor actual cost of service delivery and
immediately report to the Buyer any payment received under
this Agreement from the Buyer in excess of such net cost.
The Vendor shall invoice the Buyer for each calendar month
on vendor invoice forms supplied by the Buyer, and shall
submit a vendor invoice showing no services delivered
pursuant to a purchase of services order if that is the
case in any month. The Buyer shall be unobligated to pay
for services pursuant to an authorized purchase of services
order when the Vendor fails to submit a vendor invoice for
such services within forty-five (45) calendar days after
the close of the calendar month in which services were
delivered. Vendor invoices which are correct and are
received by the Buyer within ten (10) calendar days after
the close of the month shall be processed and paid no later
than thirty (30) calendar days after the close of the
month. Those vendor invoices received later shall be
processed and paid with the next month's vendor invoices.
Vendor invoices received which are not correct shall be
returned to the Vendor for correction.
14. If the Vendor feels that the payment received for services
invoiced was an underpayment, then ~_t is the Vendor's
responsibility to notify the Buyer in writing of the
questionable payment within forty-five (45) calendar days
after receipt of the payment. Supporting evidence must
accompany such notification. The Buyer must correct any
error found or respond in writing to the Vendor why no
error exists within forty-five (45) calendar days after
receipt of the Vendor's notification. If the Vendor's
notification and supporting evidence are not received by
the Buyer within the forty-five (45) calendar day limit,
then the Buyer is not obligated to make any adjustments in
the questionable payment. If the Vendor feels that the
payment received for services invoiced was an overpayment,
then the Vendor must notify the Buyer immediately.
15. When the services are authorized by a "Group" type of
purchase of services order the Vendor shall invoice the
Buyer individually for each client served, and shall submit
each month's vendor invoices at the same time and
together.
16.
The Buyer shall have thirty (30) calendar days from the
date of the Service Worker's or Fiscal Officer's signature
on a purchase of services order, whichever is later, to
terminate or adjust said purchase of services order without
penalty to the Buyer; however, the Buyer shall make payment
for any services rendered during said thirty (30) day
period, subject to the other terms of this Agreement.
Page 4 of 9
17.
18.
19.
20.
21.
22.
The Buyer's purchase of services orders may be adjusted or
terminated at any time for client-related causes to
include, but not limited to, changes in eligibility and
changes in client progress. The Buyer may not terminate or
adjust purchase of services orders arbitrarily and without
cause. The Vendor may only terminate service provision for
client-related causes and only when a fifteen (15) calendar
day advance notice is given to the Buyer.
In the event that the Buyer becomes unable to honor
approved purchase of services orders for causes beyond the
Buyer's reasonable control, including but not limited to,
failure to receive promised revenue from federal, State or
local government sources or donor default in providing
matching funds, the Buyer may terminate or modify any or
all purchase of service orders pursuant to this Agreement
as necessary to avoid delivery of service for which the
Buyer cannot make payment. The Buyer shall, upon
cognizance of any such cause, notify the Vendor
immediately.
If the Vendor is a donor which exercises the option to
submit donations monthly with vendor invoices and
subsequently fails to submit the correct donation with any
vendor invoices, it shall not have those vendor invoices
paid until the next vendor invoice payment period following
the submission of a correct donation.
The Vendor guarantees that any cost~ incurred pursuant to
this Agreement shall not be included or allocated as a cost
of any other federal, State or locally financed program in
either the current or a prior period.
The Vendor shall not enter into subcontracts for any of the
services approved under this Agreement without obtaining
prior written approval from the Buyer. Said approval shall
be indicated by the attachment to this Agreement of a
Vendor Information form for the subcontractor. Such
subcontractors shall be subject to the requirements,
conditions, and provisions the Buyer may deem necessary.
The Vendor is responsible for the performance of its
subcontractors. However, prior written approval shall not
be required for the purchase by the Vendor of articles,
supplies and equipment which are incidental but necessary
for the performance of the work required under this
Agreement. The Vendor shall not assign this Agreement
without prior written approval of the Buyer, which approval
shall be attached to this Agreement and subject to such
conditions and provisions as the Buyer may deem necessary.
Nothing in this Agreement shall be construed as authority
for either party to make commitments which will bind the
other party beyond the scope of service contained herein.
The Vendor and any subcontractor shall maintain an
accounting system and supporting records adequate to assure
that claims for funds are in accordance with applicable
Page 5 of 9
23.
24.
25.
State and federal requirements. Such supporting records
shall reflect all direct and indirect costs of any nature
expended in the performance of this Agreement and all
income from any source. The Vendor shall also collect and
maintain fiscal and statistical data on forms designated by
the Buyer. The Vendor shall maintain program records
required by the Buyer. The Vendor agrees to retain all
books, records and other documents relative to this
Agreement for five (5) years after final payment, unless
necessary for purposes of an unresolved federal or State
audit. The Buyer, its authorized agents, and/or federal
auditors shall have full access to and the right to examine
any of said materials during said period.
If the Vendor is to determine and/or redetermine the
eligibility of clients as indicated on the Vendor
Information form of the Profile of Services and Prices,
then the Vendor must use forms and follow instructions
specified by the Buyer in accordance with applicable State
policy. It is further understood that the Vendor shall be
responsible to inform the individual applicants or clients
of their right to a fair hearing when eligibility
determination and/or redetermination is done by the Vendor.
If the Vendor wishes to assist the Buyer by collecting data
which will aid the Buyer in determining or redetermining
eligibility and need for services, then the Vendor shall
use forms and follow instructions specified by the Buyer in
accordance with applicable State policy. The Buyer or its
authorized agent may, at the Buyer's discretion, audit and
validate the information obtained from the Vendor and the
process utilized for obtaining the information.
If the Vendor is to provide Emergency Shelter as a
component of Protective Services for Children and the Buyer
wishes to reserve space, then the Buyer will authorize a
"Reservation" type of purchase of services order at the
price specified in the Vendor Information form of the
Profile of Services and Prices. If the Vendor accepts the
purchase of services order and holds space, the Vendor
shall invoice the Buyer, for the time period in which space
was not occupied, at the percentage of the full price
specified on the Vendor Information form of the Profile of
Services and Prices. This percentage shall not exceed
seventy-five percent (75%). If a client is placed by the
Buyer and occupies a reserved space, the Vendor shall
invoice at the full price for the period of time in which
said client received service. If some space is reserved,
and is occupied for part of the month but vacant for the
other part, then the Vendor shall invoice individually for
each client served and separately for all of the unoccupied
reserved space. The Vendor shall submit each month's
vendor invoices at the same time and together.
Page $ of 9
26.
27.
28.
29.
30.
31.
32.
33.
No fee shall be imposed by the Vendor upon individuals
served pursuant to this Agreement other than those set by
the Buyer as described in the Commonwealth of Virginia
Comprehensive Annual Plan for Social Services.
Any information obtained by the Vendor concerning
applicants and clients pursuant to this Agreement shall be
treated as confidential. Use and/or disclosure of such
information by the Vendor shall be limited to purposes
directly connected with the Vendor's responsibilities for
services under this Agreement. It is further agreed by
both parties that this information shall be safeguarded in
accordance with the provisions of Title 45 CFR 205.50 and
Title 63.1, Sections 53 and 126 of the Code of Virginia
(1950), as amended, and any other relevant provisions of
State and federal law.
In the event that a service applicant or client registers a
grievance, requests a fair hearing, or submits an appeal,
the Vendor, its agents and employees agree to appear on
request of the Buyer in any proceedings arising from such
claim and provide all verbal or written information or
documentary evidence within their control relevant to such
claim.
Neither the Vendor nor any subcontractor shall discriminate
against employees or applicants for employment or deny any
individual any service or other benefit provided under this
Agreement pursuant to all requirements of the National
Civil Rights Act of 1964 as amended, 45 CFR, Parts 80, 81,
84, and 90, and Section 504 of the Rehabilitation Act of
1973.
The Vendor does hereby agree to indemnify and hold harmless
the Buyer from any and all claims for damages, either in
law or in equity, directly or indirectly arising out of or
by virtue of the actions or inactions of the Vendor or its
agents, servants, or employees in connection with this
Agreement.
Neither party hereto may be held responsible for delay or
failure to perform hereunder when such delay or failure is
due to acts of God, flood, severe weather, fire, epidemic,
strikes, the public enemy, legal acts of the public
authorities or delays or defaults of public carriers, which
cannot be reasonably forecast or provided against.
Neither the Vendor nor employees, assignees or sub-
contractors shall be deemed employees of the Buyer while
performing under this Agreement.
If the Vendor fails to comply with any part of this
Agreement the Buyer may, by written notice of default to
the Vendor, terminate or revise the whole or any part of
this Agreement and collect from the Vendor any funds paid
by the Buyer which are related to the Vendor's failure to
comply.
Page 7 of 9
34.
35.
36.
37.
The Vendor may terminate the whole of this Agreement upon
thirty (30) calendar days advance written notice to the
Buyer and only upon just cause.
Except as otherwise provided in this Agreement, any dispute
concerning a question of fact arising under this Agreement
which is not disposed of by negotiations and agreement
shall be decided by the Contracting Officer, who shall
reduce his decision to writing and furnish a copy thereof
to the Vendor. This provision shall not preclude the
Vendor from exercising any rights under law for failure of
the Buyer to comply with the terms of this Agreement.
The terms and conditions of this Agreement are renewable
for successive three month periods unless and until a rate
change is mutually agreed on by the Buyer and the Vendor
thirty (30) days prior to the termination date of this
Agreement as evidenced by a new Agreement signed by both
parties. The rate(s) specified on the Vendor Information
form of the Profile of Services and Prices for the period
of this Agreement shall remain in effect during the
subsequent three month periods of renewal. The Vendor
Informatin form shall be prepared for each three month
period. Any future rate changes must be agreed to and
acknowledged by the signing of a new Agreement for Purchase
of Services for the appropriate period.
No children being served under this ~greement shall be
taken out of the United States of America until the Vendor
has: 1. secured written approval from the Director of the
local department of social services for each child going
out of the country; 2. secured written approval from the
child's parents if their whereabouts are known and their
parental rights have not been terminated; 3. provided the
local department of social services and the Interstate
Compact Office of the Virginia Department of Social
Services notification of intent to travel which includes
day to day itinerary and telephone numbers where the group
may be reached; 4. provided the Interstate Compact Office
of the Virginia Department of Social Services with the
names of all children going out of the country, the local
department of social services holding custody of each
child, copies of the approval letters from the local
department of social services and/or parent(s) of each
child, written assurances that the proper passports, visas,
or other requirements for entering the foreign country has
been met, and written assurances that the facility will
provide for the health, safety, and legal needs of each
child. The Vendor agrees that medical costs not covered by
Medicaid and all legal costs incurred during or as a result
of travel outside the United States of America shall be the
responsibility of the Vendor.
Page 8 of 9
38.
The Vendor agrees that if the vendor or his employees are
named in the CPS Central Registry, then this information
shall be made available to the appropriate child placement
and regulatory personnel of the Departments of Corrections,
Education, Mental Health and Mental Retardation, and the
local departments of social services by the Buyer.
IN WITNESS THEREOF the parties have caused this Agreement to be
executed by officials thereunto duly authorized.
Authorized Representative
of Vendor
Contracting Officer of Buyer,
an Authorized Representative
of the Commonwealth of Virginia
Department of Social Services
Title
Purchase of Services Supervisor
Title
Date Date
Page 9 of 9
Of~ce of the Cir~ Cler~
September 28, 1989
File #60-72
~r. Joel ~. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~r. Schlanger:
I am attaching copy of Ordinance No. 29780-92589 amending and
reordaining certain sections of the 1989-90 General Fund
~ppropriationso providing for the transfer of $15,805.00 in local
funds to match funds allocated by the State Department of Social
Services, in connection with the provision of home based services
to elderly and disabled adults. Ordinance No. 29780-92589 was
adopted by the Council of the City of Roanoke at a regular
meeting held on ~onday, September 25, 1989.
Sincerely,
SHE: ra
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Ms. Corinne B. Gott, Superintendent of Social Services
Room456 Municipc~BuilOincj 215 C~urch Avenue SW Roanoke ~rg~n~a24011 (703) 981-2.541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of September, 1989.
No. 29780-92589.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Health and Welfare
Social Services - Services (1) .....................
Health Department (2) ..............................
Revenue
$11,987,521
4,766,288
1,020,834
Grants-in-Aid Comonwealth Welfare (3) ........................................
1) Purchased Services (001-054-5314-3160) $ 79,025
2) Subsidies (001-054-5110-3700) (15,805)
3) Purchased Services (001-020-1234-0683) 63,220
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
$51,657,507
7,142,318
this
City Clerk.
September 25, 1989
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: HOME BASED SERVICES
I. BACKGROUND
The State Department of Social Services has allocated $79~025.
to the local Social Services Department to provide Home Based
services to eligible adults who because of advanced age,
disability, or infirmity, are unable to perform light house-
keeping and personal tasks, and have no one available to provide
these services without cost.
Allocation provides Home Based Services to approximately 40
citizens at $230 each per month. Funds will be used to purchase
Companion and Homemaker services to allow these individuals to
live in the least restrictive environment, usually their own
home, rather than a nursing home.
II. CURRENT SITUATION
A. State regulations require that 20 percent be provided from local
funds.
B. City Council is requested to transfer ava~]mble local fundm to
match funds allocated by the State Department of Social Services.
III. ISSUES
A. Services to elderly and disabled adults.
B. Funding.
IV. ALTERNATIVES
A. Approve the transfer of $15,805 and appropriate revenue of $63,220.
to provide for home based services to eligible adults.
1. Services to elderly and disabled adults will be available to
enable them to remain in their own homes.
Page Two
2. Fundin~ to provide the required 20 percent match is available
in the Health Department Subsidies Account #001-054-5110-3700.
B. Do not approve the transfer of the required matching funds
for this program.
1. Services to elderly and disabled adult~ cannot be provided.
2. Funding. Not an issue.
V. RECOMMENDATION
City Council concur in the implementation of Alternative A and
authorize the following:
Transfer $15~805 from the Health Department Subsidies Accounl
#001-054-5110-3700, to Department of Social Services Account
#001-054-5314-3160, Purchase of Services.
Increase Revenue estimat~ of funds received from the State
Department of Social Services Account #001-020-1234-0683 and
corresponding increase in Expenditure Account #001-054-5314-3160
by $63,220.
CC
Respectfully submitted,
W. Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Haman Resources
Corinne B. Gott, Superintendent of Social Services
Office of ~ne Gty Cle~
September 28, 1989
File #514-77
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Ur. Herbert:
I am attaching copy of Resolution No. 29781-92589 approving and
concurring in the proposed lowering of the grade of Deyerle Road,
$. W., upon certain ter~s and conditions. Resolution No.
29751-92589 was adopted by the Council of the City of Roanoke at
a regul.lr ~eeting held on Monday, September 25, 1989.
Sincerely,
SHE:fa
Eric,
pc: Mr. Wilburn C.
~r. William F.
Mr. Charles M.
~r. William L.
Sandra H. Eakin
Deputy City Clerk
Dibling, Jr., City Attorney
Clark, Director of Public Works
~uffine, City Engineer
Stuart, ~anager, Street Maintenance
1'~,4:~m 456 Municil~al Building 215 C'Jnurch Avenue SW Roanoke 'v~rg~nfa 2401 t (703) 98t-2541
Office of t'~e City Cier~
September 28, 1989
File #514-77
~r. & Hrs. Guy D. Merritt
c/o Hr. Edward A. ~att, ~ttorney
1919 Electric Road, $. W.
Roanoke, Virginia 240Z$
Dear ~r. & Hrs. Merritt:
I am enclosing copy of Resolution No. 29781-92589 approving and
concurring in the proposed lowering of the grade of Deyerle Road,
S. W., upon certain terms and conditions. Resolution No.
29751-92589 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 25, 1989.
Sincerely,
SHE:fa
Enc.
Sandra H. Eakin
Deputy City Clerk
Room 456 Municipc]l Buildincj 215 ('J~urch Avenue 5W Roclno~e ~rg~n~a 24~11 (703) 981-2541
O~ce of ~e C~W Cle.~
September 28, 1989
File #514-77
Trustees of Covenant Presbyterian
1831Deyerle Road, S. ~.
Roanoke, Virginia 24018
Church
~en t l eae~l :
I aa enclosing copy of Resolution No. 29781-92589 approving and
concurring in the proposed lowering of the grade of Deyerle Road,
So ~., upon certain terns and conditions. Resolution No.
29781-92589 was adopted by the Council of the City of Roanoke at
a regular aeeting held on Monday, September 25, 1989.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
S~E:ra
Enc.
Room 456 Munici~:x:;I Builciing 215 C~urch Avenue SW Roanoke ~rg~n~a 24~)11 (703) 981-2,541
Off~ce of t~e City Cie,~
September 28, 1989
File #514-77
Mr. C. John Renick
5988 Grandin Road Extension,
Roanoke, Virginia 24018
Dear Ur. Renick:
I am enclosing copy of Resolution No. 29781-92589 approving and
concurring in the proposed lowering of the grade of Deyerle Road,
$. W., upon certain terms and conditions. Resolution No.
29781-92589 was adopted by the Council of the City of Roanoke at
a regular ~neeting held on Monday, September 25, 1989.
Sincerely,
SHE:fa
Enc.
Sandra H. Eakin
Deputy City Clerk
Room 456 Munici~x:~l [~uildir~j 215 C~urch Av~,~u~ SW Roanoke Virg~nta 24011 ~703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of September, 1989.
No. 29781-92589.
VIRGINIA,
A RESOLUTION approving and concurring in the proposed lowering of
the grade of Deyerle Road, S. W., upon certain terms and conditions.
WHEREAS, Covenant Presbyterian Church is located at the intersec-
tion of Deyerle Road and Chesterton Street, S. W., with an entrance
approximately 200 feet from the crest of a hill on Deyerle Road,
creating a traffic hazard for vehicular traffic entering or exiting
the Church parking lot;
WHEREAS, proposed subdivision of property owned by the heirs of
A. M. Renick which adjoins the Church property includes a new street
to be named "Renfield Drive" which will allow the relocation of the
entrance to the Church parking lot;
WHEREAS, Covenant Presbyterian Church has requested permission
to enter the public right-of-way and lower the grade level of Deyerle
Road approximately seven feet, as set forth in the City Manager's
report dated September 25, 1989; and
WHEREAS, the landowners whose properties abut the change in
grade have waived all claims, demands, damages, actions, causes of
action or suits of any kind whatsoever, including without limitation,
any claims, rights or proceedings to which they may be entitled under
Section 15.1-368, of the Code of Virginia (1950), as amended, on
account of all damages to property which may result from the change
in grade of Deyerle Road, and have agreed to indemnify the City of
Roanoke from any and all claims arising out of the lowering of the
grade of Deyerle Road;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
as follows:
1. This Council approves and concurs in the proposed lowering
of the grade of Deyerle Road, 8. W., upon the terms and conditions set
forth in the City Manager's report, with attachments, of September
25, 1989.
2. That an attested copy of this resolution be transmitted to
the Trustees of Covenant Presbyterian Church, to the Heirs of A. M.
Renick, and to Guy B. Merritt and Nellyjean K. Merritt.
ATTEST:
City Clerk.
R6anoke, Virginia
September 25, 1989
Honorable Mayor Noel C. Taylor
and Members of City Council
Roanoke, Virginia
Dear Mayor Taylor and Council Members:
Subject: Deyerle Road and Renfield Drive
I. Background:
Covenant Presbyterian Church is located at the intersection of
Deyerle Road and Chesterton Street, SW.
Entrance to the church parking lot off of Deyerle Road is
approximately 250 feet north of Chesterton Street. The crest of
a hill on Deyerle Road is approximately 200 feet further north of
this entrance, making it difficult to see southbound traffic when
entering or leaving the church parking lot.
II. Current Situation:
Heirs of A. M. Renickt Sr.t own a tract of approximately 25.5 acres
adjoining Covenant Presbyterian Church. Proposed subdivision of this
property includes new street to be named "Renfield Drive" which will
allow for relocation of the entrance to the Church parking lot.
Renfield Drive is proposed to intersect with Deyerle Road at a
point near the crest of the hill north of the existing entrance to
the parking lot. Covenant Presbyterian Church has requested
permission to lower Deyerle Road approximately 7 feet at the crest,
which will improve the sight-distance for motorists along this
street.
Section 15.1-368~ Code of Virginia, prescribes the procedures
whereby existing public streets may be graded and improved.
If the improvements are such as may cause damage to the abutting
owners, City Council must authorize such work and designate a
committee or appropriate City official to determine what damages,
any, will accrue to the owners of abutting properties.
if
Do
Ail abutting property owners to the change in grade are agreeable
with and support the proposed lowering of the grade on Deyerle Road,
as evidenced by the attached covenant and release documents.
III. Issues:
A. Legal authority.
B. Public safety.
Mayor Taylor and Council Members
Page 2
C. Cost to City.
Do
Appointment of committee or appropriate City official to
ascertain damages.
IV. Alternatives:
City Council concur in the proposed lowering of the grade on
Deyerle Road.
Legal authority exists in accordance with the Code of Virginia
for Council to approve this proposal.
2o
Public Safety will be improved by increasing the sight-distance
on Deyerle Road at this location.
Cost to City is minimal, in that the Renick Heirs and Covenant
Presbyterian Church will regrade Deyerle Road in connection
with the construction of the proposed Renfield Drive. Repaving
of the reconstructed street section can be included in the
City's annual paving program.
Appointment of committee or appropriate City official to
ascertain damages will not be necessary since all abutting
property owners to the change in grade are in support of this
proposal and have waived any damages and claims.
City Council not approve the proposed lowering of the grade on
Deyerle Road.
Legal authority for Council to approve or deny this re-grading
is provided by the Code of Virginia.
Public Safety would not be improved on this section of Deyerle
Road.
3. Cost to City would be zero.
Appointment of con~nittee or appropriate City official to
ascertain damages would be moot.
Mayor Taylor and Council Members
Page 3
V. Recommendation:
City Council approve Alternative "A" and concur in the proposed lowering
of the grade on Deyerle Road.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
pc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. William L. Stuart, Manager, Street Maintenance
Mr. C. John Renick, 5988 Grandin Road Ext., Roanoke, VA 24018
Trustees, Covenant Presbyterian Church,
1831Deyerle Road, SW, Roanoke, VA 24018
Mr. & Mrs. Guy B. Merritt, c/o Edward A. Natt, Attorney
COVENANT AND RELEASE
THIS COVENANT AND RELEASE made by ANDERSON M. RENICK, JR., Un-
married, ANN CECIL RENICK, Unmarried, CHARLES JOHN CALVIN RENICK, and
JANE P. RENICK, Husband and Wife, Heirs-at-Large of A. M. Renick, and
SARAH A. RENICK, Widow, running in favor of the CITY OF ROANOKE,
VIRGINIA, touching and concerning premises known as Official Tax No.
5070420, adjoining Deyerle Road in the City of Roanoke, Virginia.
W I TNES S E TH:
FOR THE CONSIDERATION OF ONE DOLLAR ($1.00) and other good and
satisfactory consideration, the receipt and sufficiency of which is
hereby acknowledged, the undersigned do hereby agree, promise, and
covenant as a covenant running with the land touching and concerning
the premises and binding on the heirs, successors and assigns of the
undersigned, and release and forever discharge on behalf of them-
selves, their heirs, assigns and successors, the CITY OF ROANOKE, a
municipal corporation, its officers, agents and employees, from any
and all claims, demands, damages, actions, causes of action, or suits
of any kind whatsoever, including, without limitation, any claims,
rights or proceedings to which they may be entitled under Section
15.1-368 of the Code of Virginia (1950), as amended, and a Deed of
Easement dated May 11, 1989, and recorded in the Clerk's Office of the
Circuit Court for the City of Roanoke, on account of all damages, known
and unknown, to property which may result, develop or occur, at any
time in the future from the grade change of Deyerle Road which may
be performed in the future, or any installation, operation, inspec-
tion, maintenance or servicing of said grade change, said grade change
to be performed as nearly as practical in accordance with Development
Plans dated August 23, 1989, prepared for Covenant Presbyterian Church
and the A. M. Renick Heirs.
The undersigned understand that the City of Roanoke, its officers,
agents and employees, expressly deny any liability or fault whatsoever
on the part of the City of Roanoke or its officers, agents or
employees, for any damages to property, that may occur in the future.
The undersigned hereby declare that the terms of this Covenant
and Release have been completely read and are fully understood and
voluntarily accepted for the purpose making a full and final compro-
mise adjustment and settlement of any and all claims, disputed or
otherwise, on account of the damages abovementioned and for the
express purpose of precluding forever any claims for damages to pro-
perty arising out of the aforementioned grading.
Should any person sign on behalf of any organization or other
person, or sign as an attorney-in-fact, a certified copy of the docu-
ment or resolution empowering that person to sign is attached.
Recordation of this Covenant and Release by the City constitutes
the City of Roanoke's acceptance of and agreement with the terms and
conditions hereof. The City is exempt from payment of recordation
taxes pursuant to the provisions of Section 58.1811A(3) of the Code of
Virginia (1950), as amended.
WITNESS our hands and seals this
day of , 1989.
Heir-at-law of A. M. Renick
(SEAL)
Ann Cecil Renick, unmarried
Heir-at-law of A. N. Renick
- 2 -
(SEAL)
Charles John Calvin Renick, Husband
Heir-at-law of A. M. Renick
(SEAL)
Jane P. Renick, Wife
Heir-at-law of A. N. Renick
Sarah A. Renick, Widow
(SEAL)
STATE OF MARYLAND )
) To-wit:
CITY/COUNTY OF )
I hereby certify that the foregoing Covenant and Release was
acknowledged before me a Notary Public, by ANDERSON M. RENICK, JRt.,
unmarried, Heir-at-Large of A. M. Renick, on the ~ day of~
1989.
STATE OF VIRGINIA )
) To-wit:
CITY/COUNTY OF )
I hereby certify that the foregoing Covenant and Release was
acknowledged before me a Notary Public for the Commonwealth of Vir-
ginia, At Large, by ANN CECIL RENICK, Unmarried, Heir-at-Large of A.
Renick, on the day of , 1989.
My Commission expires:
Notary Public
- 3 -
STATE OF VIRGINIA )
CITY OF ROANOKE )
To-wit:
I hereby certify that the foregoing Covenant and Release was
acknowledged before me a Notary Public for the Commonwealth of Vir-
ginia, At Large, by CHARLES JOHN CALVIN RENICK and JANE P. RENICK,
Husband and Wife, on the __day of , 1989.
Commission expires:
Notary Public
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I hereby certify that the foregoing Covenant and Release was
acknowledged before me a Notary Public in the Commonwealth of Vir-
ginia, At Large, by Sarah A. Renick, Widow, the day of
1989.
Commission expires:
Notary Public
- 4 -
COVENANT AND RELEASE
THIS COVENANT AND RELEASE made by JOHN S. ROSS, JR., C. A. SIMMONS,
and R. D. CARSON, Trustees, of COVENANT PRESBYTERIAN CHURCH, running
in favor of the CITY OF ROANOKE, VIRGINIA, touching and concerning
premises known as Official Tax No. 5070410, adjoining Deyerle Road in
the City of Roanoke, Virginia.
WI TNESSETR:
FOR THE CONSIDERATION OF ONE DOLLAR ($1.00) and other good and
satisfactory consideration, the receipt and sufficiency of which is
hereby acknowledged, the undersigned do hereby agree, promise, and
covenant as a covenant running with the land touching and concerning
the premises and binding on the heirs, successors and assigns of the
and release and forever discharge on behalf of themselves,
assigns and successors, the CITY OF ROANOKE, a municipal
undersigned,
their heirs,
corporation, its officers,
demands, damages, actions,
soever, including, without
agents and employees, from any and all claims,
causes of action, or suits of any kind what-
limitation, any claims, rights or proceedings
to which they may be entitled under Section 15.1-368 of the Code of
Virginia (1950), as amended, and a Deed of Easement dated May 11, 1989,
and recorded in the Clerk's Office of the Circuit Court for the City of
Roanoke, on account of all damages, known and unknown, to property
which may result, develop or occur, at any time in the future from
the grade change of Deyerle Road which may be performed in the future,
or any installation, operation, inspection, maintenance or servicing
of said grade change, said grade change to be performed as nearly as
practical in accordance with Development Plans dated August 23, 1989,
prepared for Covenant Presbyterian Church and the A. ~. Henick Heirs.
The undersigned understand that the City of Roanoke, its officers,
agents and employees, expressly deny any liability or fault whatsoever
on the part of the City of Roanoke or its officers, agents or
employees, for any damages to property, that may occur in the future.
The undersigned hereby declare that the terms of this Covenant
and Release have been completely read and are fully understood and
voluntarily accepted for the purpose making a full and final compro-
mise adjustment and settlement of any and all claims, disputed or
otherwise, on account of the damages abovementioned and for the
express purpose of precluding forever any claims for damages to pro-
perty arising out of the aforementioned grading.
Should any person sign on behalf of any organization or other
person, or sign as an attorney-in-fact, a certified copy of the docu-
ment or resolution empowering that person to sign is attached·
Recordation of this Covenant and Release by the City constitutes
the City of Roanoke's acceptance of and agreement with the terms and
conditions hereof. The City is exempt from payment of recordation
taxes pursuant to the provisions of Section 58.1811A(3) of the Code of
Virginia (1950), as amended.
WITNESS our hands and seals
1989.
this 7th day of Seotember
COVENANT PRESBYTERIAN CHURCH
· R. oss, Trus
f~ 'Trustee- (SEAL)
R. D· Carson, Trustee
(SEAL)
- 2 -
STATE OF Michigan )
) To-wi t:
CITY OF Bellaire )
I hereby certify that the foregoing Covenant and Release was
acknowledged before me a Notary Public in the County of Antrim
by JOHN 8. ROSS, JR., TRUSTEE, of COVENANT PRESBYTERIAN CHURCH, on
behalf of that Church, on the 7th day of ~=?~r, 1989.
S';LV;A J. FI~SDEN, NOTARY PUBLIC
My Commission expires :ANT~!M CO'U~Ty, STATE (~[ I~.ICHIGAN~
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I hereby certify that the foregoing Covenant and Release was
acknowledged before me a Notary Public for the Commonwealth of Vir-
ginia, At Large, by C. A. SIMMONS, TRUSTEE, of COVENANT PRESBYTERIAN
CHURCH, on behalf of that Church, on the ~-~day of O~~ 1989.
My Commission e pires:
· ' Notary Public
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I hereby certif~ that the foregoing Covenant and Release ~as
acknowledged before me a Notary Public for the Commonwealth of Vir-
ginia, At Large, by R. D. CARSON, TRUSTEE, /~VENANT~RESBYTERIAN
CHURCH, on behalf of that Church, on the
1989.
My Commission expires:--
'--~otary Public
- 3 -
COVENANT AND RELEASE
THIS COVENANT AND RELEASE made by GUY B. MERRITT and NELLYGEAN
K. MERRITT, husband and wife, running in favor of the CITY OF ROANOKE,
VIRGINIA, touching and concerning premises known as Official Tax
No. 5070315, adjoining Deyerle Road in the City of Roanoke, Virginia.
W I TNES SETR:
FOR THE CONSIDERATION OF ONE DOLLAR ($1.00) and other good and
satisfactory consideration, the receipt and sufficiency of which is
hereby acknowledged, the undersigned do hereby agree, promise, and'
covenant as a covenant running with the land touching and concerning
the premises and binding on the heirs, successors and assigns of the
undersigned, and release and forever discharge on behalf of them-
selves, their heirs, assigns and successors, the CITY OF ROANOKE, a
municipal corporation, its officers, agents and employees, from any
and all claims, demands, damages, actions, causes of action, or suits
of any kind whatsoever, including, without limitation, any claims,
rights or proceedings to which they may be entitled under Section
15.1-368 of the Code of Virginia (1950), as amended, and a Deed of Ease-
ment dated May 11, 1989, and recorded in the Clerk's Office of the Cir-
cuit Court for the City of Roanoke, on account of all damages, known
and unknown, to property which may result, develop or occur, at any
time in the future from the grade change of Deyerle Road which may be
performed in the future, or any installation, operation, inspection,
tion, maintenance or servicing of said grade change, said grade change
to be performed as nearly as practical in accordance with Development
Plans dated August 23, 1989, prepared for Covenant Presbyterian Church
and the A. M. Renick Heirs.
The undersigned understand that the City of Roanoke, its officers,
agents and employees, expressly deny any liability or fault whatsoever
on the part of the City of Roanoke or its officers, agents or
employees, for any damages to property, that ~ay occur in the future.
The undersigned hereby declare that the terms of this Covenant
and Release have been completely read and are fully understood and
voluntarily accepted for the purpose making a full and final compro-
mise adjustment and settlement of any and all claims, disputed or
otherwise, on account of the damages abovementioned and for the
express purpose of precluding forever any claims for damages to pro-
perty arising out of the aforementioned grading.
Should any person sign on behalf of any organization or other
person, or sign as an attorney-in-fact, a certified copy of the docu-
ment or resolution empowering that person to sign is attached.
Recordation of this Covenant and Release by the City constitutes
the City of Roanoke's acceptance of and agreement with the terms and
conditions hereof. The CitF is exempt from payment of recordation
taxes pursuant to the provisions of Section 58.1811A(3) of the Code of
Virginia (1950), as amended.
WITNESS our hands and seals this ~ day
1989.
(SEAL)
~ ~lygean K.~ ~rritt, Wife
(SEAL)
- 2 -
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I hereby certify that the foregoing Covenant and Release was
acknowledged before me a Notary Public for the Commonwealth of Vir-
ginia, At Large, by GUY B. MERRITT and NELLYGEAN K. MERRITT, husband
and wife, on the ~ day of ~
My Commission expires: ~'~_~?., /%F/
, 1989.
Notary Public
- 3 -
C~ce of t~e C.y Cler~
September 28, 1989
File #236-5-121
Mr. W. Robert Herbert
City Hanager
Roanoke, Virginia
Dear Ur. Herbert:
I am attaching copy of Resolution No. 29782-92589 authorizing and
directing you to file a grant application on behalf of the City
of Roanoke with the Department of Criminal Justice Services for
an allocation of funds to participate in the Statewide
Interdeparti~ent Radio System ("SIRS") Network. Resolution No.
29752-92589 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 25, 1989.
Sincerely,
SHE: ra
Enc.
pc:
Sandra ti. Eakin
Deputy City Clerk
Depart,nent of Criminal Justice Services, 805 East Droad
Street, Richmond, Virginia 23219
Mr. William F. Clark, Director of Public ~orks
Hr. Alfred Beckley, Manager, Communications
Hr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. M. David Hooper, Chief of Police
Room 456 Municipol Building 215 C~urch Avenue SW R~anoke V~rg~nia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of September, 1989.
No. 29782-92589.
A RESOLUTION authorizing and directing the City Manager to
file a grant application on behalf of the City of Roanoke with the
Department of Criminal Justice Services for an allocation of funds
to participate in the Statewide Interdepartment Radio System
("SIRS") Network.
WHEREAS, the Council of the City of Roanoke has heretofore
been advised that certain grant funds are available for sheriff's
departments and local police departments who want to participate
in the SIRS Network; and
WHEREAS, in order to obtain an allocation from such funds, it
is necessary that the City file with the Department of Criminal
Justice Services a grant application for funds to participate in
the program no later than September 29, 1989; and
WHEREAS, the funds for participation in the SIRS Network will
be provided by the State in the amount of $75,634.00 with a local
cash match of $6,577.00.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that the City Manager be and is hereby authorized and
directed to file, for and on behalf of the City, a grant applica-
tion with the Department of Criminal Justice Services for an allo-
cation of funds to participate in the Statewide Interdepartment
Radio System.
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
September 25, 1989
RE: Grant Application
Communications Equipment
The Statewide Interdepartment Radio System, "SIRS" Network,
was developed in 1977 by the Division of Justice and Crime
Prevention and the Department of State Police. The Radio
Network was developed under a National Grant enabling State
Police to communicate directly with Sheriff's Departments and
Local Police Departments having iow frequency radio bands. The
network provides officer contact with adjoining jurisdictions
having a high band network with both high and low band radios.
o
The system provides law enforcement agencies with
flexibility and expanded interaction between agencies.
The City received grant approval May 23, 1980 by the
Fifth Planning Commission to participate in "SIRS"
(80-05-069), however, funding was not forthcoming.
The City is eligible to participate under Rule 90.19
of the F.C.C. Rules and Regulations.
Department of Criminal Justice Services has grant
funds available for local departments who want to
participate in the program.
The Communications and Police Departments have .jointly
prepared the grant application.
Grant application must be filed with the Department of
Criminal Justice Services no later than September 29, 1989.
II. ISSUES
A. Funds
B. Compliance with National Accreditation Standards
C. Better interagency law enforcement communications
Grant Application (Continued)
Communications Equipment
III.ALTERNATIVE~
A. Approve grant application
o
Funds for "SIRS" will be provided by State in the amount
of $75,634.00 with local cash match of $6,577.00 from the
General Funds Contingency Account.
Compliance with National Accreditation Standards will be
achieved.
Police interagency communications will be enhanced with
two way radio contact between Roanoke City Officers,
surrounding County Officers and State Police.
B. Do nothing
1. No funds expended or received from state.
2. National Accreditation Standards will not be addressed.
3. Communications will remain the same.
IV. RECO~E. NDATION
Recommend that City Council authorize the City Manager to
file the attached grant application with the Department of
Criminal Justice Services.
Respectfully Submitted:
W. Robert Herbert
City Manager
Page 2
LAW E/~FOR~NT COMMUNICATION EQUIP,~i~NT PROG.~M OF 1989-90
GRANT APPLICATION
Department of Criminal Justice Services
805 East Broad Street Richmond, Virginia 232~9
1. APPLICANT:
e
City of Roanoke, Virginia
Project Director/
Contact Person
N~ Alfred Beckley
F2.
.Mailing 309Third Street~ S.W.
Address
Roanoke, VA 24011
Pro, ram Administrator
(Chief administrative official
of applicant agency)
Nam~ M. D~vidHoop~r
Finance Officer
(Chief financial offic~
of jurisdiction)
Name Joel M. Schlanger
Title Chief of Police
MailingS09Third Street~ S.W.
Address
Roamoker VA 24011
Title Director of Finance
Mailin~215ChurchAvenue, S.
Address
Roanoke, VA 24011
Tele~h :ne (703) 981-2299
Telephone (703) 981-2203
Telephone (703) 981-2821
EQ~ IPMENT REQS~.ST:
BASE STA/IONS
MOBILE R~.3IOM
PORTABLE RADIOS
,UANTITY
1 X
50 X
0 X
o VEHICULAR REPEATERS O X
~ I~AT~ EQU~:
UNI~ ~ DCJS
X PRICE GENERAL
4362.40
1319.00
348.99
5,276.00
4,362.40 -
65,950.00 '
o X
- um..,u,.,,.., o~.m,u..~ i 4 "~ ~ 2S. 71 ] 2.59 32.30-
o ~~ 1 x 97.75 ~.93] 7.82 ~.75-
o W~
~ile Installation ~ X 87. ~ 4, ~. ~ ~. ~ 4,3~. ~ -
~e Inst~lation 1 X ~ 745.20 ~. 80 810. ~'
~t~6~la ~n~l ~ ~nt lX ~ 2,~5.~ 257.~ 3,213.~'
~t~nn. (~ile) m ~ x ~..~ 2,~.~ I 176.~ 2,2~.~-
*See Worksh~t to fz~ure Unit Price~m'
~ ~te~ 1 X 3~. 15 3~. 93 ~
31.
15
M~i n~ ~n.~ w/~t~l X 17~_ 70 1 ~. 57 I 14.13 176.70 '
2 pcs ~ cable 2 X 163.00' 299.92 26.08 326.00.
75,633.84 6,576.85 82,210.70
5. ~'.~ T~E BEST OF ~ KN~,'k'T~G~ Ai~ BELIEF ALL DATA IN THIS APPLICATION IS TRUE ~ COI~9ECT.
THIS DGC'JMENT HAS B":~':N DULY AUTMOI~IZED BY THE LOCAL GOVErnING BODY.
Signature of Program Administrator
6. I CERTIFY THAT TH~ MATCHING FUND~ SM(7~;N ABOVE ARE AVAII2%BLE.
Signature of Finsnce Officer
The one-time report will be supported by the invoices and a copy of the
cheek that was sent to the vendor. Any funds that remain unexpended
must be returned to the DCJS by cheek made payable to Treasurer,
Commonwealth of Virginia.
10.
Local match funds aa determined by the DCJS formula mu~t be in cash
and in the pernenta&e specified in your cover letter.
II.
Please answer the fo~lowin& questions as briefly aa. possible; however,
additional apace ia needed, use a sheet of paper and attach to this
paeka&e. Please identify applicant at to9 of pa~e.
0
For police degartmenta, the number ~f full-time sworn officers:
in law enfoeeemeat. ~t4'
For sheriffs' offices, the number of full-time sworn offleet~
in law enfornement.
in ]all ogemtion~
o Number of p&t~ol vehinlaa in your department. 50
If new equipment ts bein~ requested, beiefly explain the need for it
and its prnjeeted use.
Equipment will provide the depar~nent access to the
Statewide E,~forc~nent ~adio Systen (SillS). This
provides a neL~£k for .~h-~ing infoll~ation on crfm~ual
activit7 and to ~-',~.~n assistance.
-4-
~ORKSHEKT
CO~(UNI~-A?IONS EqUIPKENT COVERED BY STALK CONTRACT ~72503-9
This worksheet has been designed to assist you in preparing your grant application,
intergal part of ~he application and this completed [orm MUST accompany the appli~ation,
BASK ST~'~'IO~
BAND: Low X VHF UHF Frequencies: 39.54 ~
This equipment will: Replace existinf equipment, which is years old,
X new equip~en~.
Lot ~ 32 ~acts $ 4,362.40
BASE PRICE
~anufacturer: General Electric - SMdel 53VlOOTCI~)A
OFTIONS:
I [~l # [ DESCRIPTION [ OPTION PRICE
J 6 ]Antemm - 1:B-212-2 Side mount with c]~.ml~ [ $ 390.15 [
[ I Install base station and cable [ 810.00
[ 16 [F.D. Autc~atic Model - Data $IF C-~ID [ 207.90
] 12 [ Metering panel with meters - ~_~del S .2~ 2 I 176.70
I ? 12 ms. I 326.00
m 8 I~tor Mo~l 7~3 I 97.75 [
9 2 p~. ~-~d - 8trap Kit ~od~l 7506
14 ~ty 32.30
94.50
~ 1~I¢~ $ 6,497.70
OR is
~OBZT_Z B~DXO$
X
BAI~D: Low VHF U~ Frequencies: 39.541~/Z
This equipment will: Replace existing equipment, which ts years old, OR is
X new equip~en~.
Lot # 18 ~a~s ~ 1,319.00 BASE PRICE
~anufacturer: Motorola
OFTIONS:
-5-
~ ~.X~ $ 70,300.00
WORKSIIEET
C0 _~UNI~-A?IONS EQUIPMENT COVEP~D BY STATE CONTRACT ~72503-9
This worksheet has been designed to assist you in preparing your grant application. Ic is a~
· ntergal par= of the application and this completed form MUST accompany the appl~c~Cio~o
BA~E STATIONS
BAND: Low X VHF__ UHF Frequencies:
This equipment will: Replace existing equipment, which is
X new equipmen=.
Loc ~ N/A Watts $
Manufacturer: Motorola/Control F_~uil~ent
OPTIONS:
ITEM
DESCRIPTION
(~Five) Channel ConTrol Module (Motorola B1405B)
(~1~o) BIMBase Interfaced Mochlle (B1422A) $1,014
Negessaryequiplment for Contmol Room Modification
WARRANTY
years old, OR ia
BASE PRICE
~ OPTION PRICE
!$237/$1,185
iS 2,o2s
UNIT FLICK $ 3,213.00
~A~D: Low X VHF
This equipment will:
Lot ~ 19
Manufacturer:
OPTIONS:
X
MOSXL~ eAnIos
Frequencies:
Replace existing equipment, which is
new equipmenC,
$
years old, OK is
BASE PRICE
ITEM
Model RRA- 5002
WARRANTY
' DESCRIPTION
(#50) Antenna 'baselo~ed - ~/SPL 552-66~7
OPTION PRICE
$2P'°°'°°
2,200.00
- 5-
Office of the G~ Clem
September 28, 1989
File #169-166
Ms. &aurie E. McMahon
Executive Director
Junior ~chievement of Roanoke
3433 Brambletoa Avenue, S. W.
Roanoke, Virginia 24018
Valley
Dear Ms. McMahon:
I am enclosing four copies of Grdinance No. 29783-92589 granting
to Junior .~chievement of Roanoke Valley a revocable permit to
mount certain flags on street lighting poles in the Central
Business District of the City from February 11, 1990, through
February 25, 1990, upon certain terms and conditions. Ordinance
No. 29733-92589 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 25, 1989.
Please sign and return three copies of Ordinance No. 29723-92589
to the City Clerk's Office, Room 456, ~unicipal Building,
Roanoke, Virginia 24011.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:fa
Enc.
pc;
Mr. Franklin D. Kimbrough, III, Executive Director,
Roanoke, Inc., 410 First Street, S. ~., Roanoke,
24011
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Oibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. William M. Mullins, Manager, Signals and Alarms
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Downtown
Virginia
and
R4~orn 456 Municipal Building 215 C'~urch Avenue SW Rc.~nc~e ~rg~nia 24~11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of September, 1989.
No. 29783-92589.
AN ORDINANCE granting to Junior Achievement of Roanoke Valley
a revocable permit to mount certain flags on street lighting poles
in the Central Business District of the City, upon certain terms
and conditions; and providing for an emergency.
WHEREAS, Junior Achievement of Roanoke Valley (Permittee), has
requested that Council authorize the Permittee to mount Junior
Achievement logo flags on certain street lighting poles in the
Central Business District of the City, Permittee's request being
more particularly set forth in the letter of Laurie E. Mc~ahon,
Executive Director, dated June 23, 1989; and
WHEREAS, Council is desirous of granting the request of the
Permittee pursuant to certain terms and conditions;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
as follows:
1. Permission is hereby granted the Permittee to mount
Junior Achievement logo flags on street lighting poles in the Cen-
tral Business District of the City, the Permittee's request being
more particularly described in the letter dated June 23, 1989,
from Laurie E. ~cNahon, Executive Director, Junior Achievement of
Roanoke Valley, a copy of which is on file in the office of the
City Clerk.
the pleasure of the City of Roanoke.
3. Any and all costs in connection with
permit shall be borne by the Permittee.
4. The Permittee shall, and by execution of this ordinance,
does agree to indemnify and save harmless the City, its officers,
agents and employees from any and all claims, legal actions, and
judgments advanced against the City and for expenses the City may
incur in this regard, arising out of the Permittee's intentional
acts or negligent acts or omissions with respect to the rights or
privileges granted hereby.
5. Permittee shall give notice to the City's Director of
Public Works prior to entry on to City property or City facilities
for installation or mounting of the flags.
6. The permit granted by this Ordinance shall expire, by its
own terms, without notice, at midnight on February 25, 1990.
7. In order to provide for the usual daily operation of the
municipal government, an emergency is declared to exist, and this
ordinance shall be in full force and effect at such time as a copy,
duly signed, sealed, attested and acknowledged by an appropriate
official on behalf of Junior Achievement of Roanoke Valley, has
been filed in the Office of the City Clerk.
The permit granted by this ordinance shall be revocable at
the granting of this
ATTEST:
City Clerk.
- 2 -
ACCEPTED AND EXECUTED by the undersigned this
1989.
day of
ATTEST:
JUNIOR ACHIEVEMENT OF ROANOKE
VALLEY
By
Title
- 3 -
Roanoke, Virginia
September 25, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Junior Achievement of Roanoke Valley Permit
Agreement
I. Background:
A. Junior Achievement Of Roanoke Valley is a non-profit
organization serving 2,600 area students grades 4-12.
February has been selected by the national headquarters
as Junior Achievement Month.
By letter dated June 23, 1989, Laurie E. McMahon,
Executive Director, has requested permission to fly
Junior Achievement logo flags from City owned street
light poles in the Central Business District for the
month of February.
II. Current Situation:
Original request to fly flags for one month has been
modified to two weeks, for the period of February 11,
1990 through February 25, 1990.
III. Issues:
A. Authority for Approval.
B. Permit Requirements.
IV. Alternatives:
City Council grant the Junior Achievement of Roanoke
Valley permission to fly Junior Achievement logo flags
from street lighting poles in the central business
district for the period of February 11, 1990, through
February 25, 1990.
1. Authority for approval or denial is solely City
Council's.
Junior Achievement Permit Agreement
Page 2
2. Permit requirements are as follows:
(a)
Junior Achievement of Roanoke Valley obtain
individual or company to install and remove
flags.
(b)
Cost on installing and removing flags will be
the responsibility of the Junior Achievement of
Roanoke Valley.
(c)
Indemnification - Junior Achievement of Roanoke
Valley has agreed to provide liability
insurance, naming the City as an additional
insured, providing general public liability
insurance in the amount of at least $100,000
for bodily injury, $300,000 per accident, and
$50,000 property damage.
B. City Council deny the request of the Junior Achievement
of Roanoke Valley.
1. Authority for approval or denial is solely City
Council's.
2. Permit requirements would not be an issue.
V. Recommendation is that City Council approve Alternative "A"
thus:
Adopt appropriate measure, as prepared by the City
Attorney, granting permission to the Junior Achievement
of Roanoke Valley to fly Junior Achievement logo flags
from street lighting poles in the Central Business
District from February 11, 1990 through February 25,
1990.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WMMjr:jrm
copy:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. George C. Snead, Director of Administration & Public
Safety
Mr. William M. Mullins, Jr., Manager, Signals & Alarms
Ms. Laurie E. McMahon, Executive Director, Junior
Achievement of Roanoke Valley
Mr. Franklin D. Kimbrough, III, Executive Director,
Downtown Roanoke, Inc., 410 First Street, SW, Roanoke,
24011
VA
CY~ce of me Ci~, Cier~
September 28, 1989
File #27-23?
~r. W. Robert Herbert
City ~anager
Roa~oke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29785-92589 authorizing you
to enter into a professional services contract for engineering
services with ~attern and Craig, P.Co, and a service contract for
mapping services with T. P. Parker & Son, Engineers and
Surveyors, Ltd., in amounts not to exceed $44,300.00 and
$19,536.00, respectively, in connection with the Peters Creek
Flood Study. Ordinance No. 29755-92589 was adopted by the
Council of the City of Roanoke at a regular ~eeting held on
Monday, September 25, 1989.
Sincerely,
S~E:ra
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Mattern & Craig, P. C., 701 First Street, S. W., Roanoke,
Virginia 24011
T. P. Parker & Son, Cngineers and Surveyors, ~td., 816
8oulevarg, Salem, Virginia 24153
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. ~arah E. Fitton, Construction Cost Technician
Mr. Kit D. Kiser, Director of Utilities and Operations
Ms. Dolores C. Daniels, Citizens' Request for Service
Room 456 Municifx:~l Building 215 Church A~,~ue SW Ra~noke ~rg~nia 2401 t (703) 981-2:~)41
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of September, 1989.
No. 29785-92589.
AN ORDINANCE authorizing the City Manager to enter into a
professional services contract for engineering services and a
service contract for mapping services relative to Peters Creek
flooding; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as fol-
lows:
1. The City Manager and the City Clerk shall be authorized
to execute and to attest, respectively, a contract with Mattern &
Craig, P.C., for the provision by such firm of engineering con-
sulting services relative to the floodi~g of Peters Creek in the
City of Roanoke.
2. The maximum compensation to Mattern & Craig, P.C., under
the contract authorized by this ordinance shall be $44,300.00.
3. The City Manager and the City Clerk shall be authorized
to execute and to attest, respectively, a contract with T. P.
Parker & Son, Engineers and Surveyors, Ltd., for the provision
by such firm of topographic and planimetric mapping services
relative to the flooding of Peters Creek in the City of Roanoke.
4. The m~ximum compensation to T. P. Parker and Son, Engi-
neers and Surveyors, Ltd., under the contract authorized by this
ordinance shall'be $19,536.00.
5. The form of the contracts authorized by this ordinance
shall be approved by the City Attorney.
6. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Off~ce of ~e C~t,/C]e"~
September 28, 1989
File #60-27-237
.2r. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ,Ur. $chlanger:
I am attaching copy of Ordinance No. 29784-92589 amending and
reordaining certain sections of the 1989-90 Capital Fund
Appropriations, providing for the transfer of $63,836.00 from
Capital Improvement Reserve Storm Drain Account to two new
accounts to be established, in connection with execution of a
professional services contract for engineering services with
Mattern and Craig, P.C., and a service contract for mapping ser-
vices with T. P Parker & Son, Engineers and Surveyors, Ltd.,
relative to the Peters Creek Flood Study. Ordinance No.
29784-92589 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, September 25, 1989.
Sincerely,
Sandra H. Eakia
Deputy City Clerk
SHE:fa
Eric,
pC:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
~r. Charles N. guffine, City Engineer
Ns. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Ns. Dolores C. Daniels, Citizens' Request for $ervice
R~om456 MunicipalBuilding 215 C~urch Avenue SW Roanc~e 'Grg~n~a24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of September, 1989.
No. 29784-92589.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation
Government of the
exist.
of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
Council of the City of
1989-90 Capital Fund
hereby, amended and
Appropriations
Streets and Bridges
Peters Creek Flood Reduction - Peer Review (1) .....
Peters Creek Flood Reduction - Mapping (2) .........
Capital Improvement Reserve
Capital Improvement Reserve (3) ....................
1) Appropriations from
General Revenue
2) Appropriations from
General Revenue
3) Storm Drains
(008-052-9640-9003)
(008-052-9641-9003)
(008-052-9575-9176)
$ 44,300
19,536
(63,836)
$5,654,744
44,300
19,536
3,700,088
1,552,259
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Honorable Mayor and Memb~ o~.~C~y ~u~l
Roanoke, Virginia
Dear Members of Council:
Subject: Peters Creek Flood Study
Consultant Contract and Mapping Contract
Roanoke, Virginia
September 25, 1989
I. Back~round:
A. Floodin8 along Peters Creek in northwest Roanoke City has
been a community issue of concern for a number of years.
B. Businesses and homes have been subject to periodic flooding
resulting in damages to personal property.
Co
Corps of Engineers began a feasibility study along Peters
Creek in 1971 when most of the watershed was located in
Roanoke County. Following the 1976 annexation, the Corps
discontinued the study for lack of a local sponsor. Roanoke
City became the local sponsor in November 1985 and the Corps
completed its study in February 1988.
February 1989, the Corps of Engineers notified the City of
Roanoke that the Federal Government had no further role on
Peters Creek since all alternatives had less than a 1.0 to 1
benefit to cost ratio.
City Staff began an informal study of Peters Creek in March
1989. A number of small channel improvement projects proved
to be feasible.
F. July 5 and 6~ 1989 storms resulted in numerous flooded busi-
nesses and homes from Melrose Avenue to Cove Road.
Informal Study by City staff was expanded in August 1989 to
include potential stormwater detention basins, large scale
channel improvements, bridge replacement and floodproofing.
The need for better mapping was identified since existing
topographic mapping is over twenty (20) years old.
City Council requested the City Manager to engage a con-
sultant to assist City staff in the identification of
appropriate flood reduction alternatives for Peters Creek.
Page 2
II. Current Situation:
Request for Proposals for consulting services was advertised
on August 20, 1989 and three (3) proposals were received on
August 25, 1989.
Interviews with Anderson and Associates; Hayes, Seay, Mattern
& Mattern, Inc. and Mattern & Craig, P.C. were conducted on
September 8, 1989.
Mattern & Craig, P.C. was determined to be the most qualified
firm by an interview team consisting of Charles M. Huffine,
P.E., City Engineer, Earl Sturgill, Civil Engineer I, and
John A. Peters, III, P.E., Civil Engineer II.
D. Ne~otiations with Mattern & Craig, P.C. resulted in a pro-
posed fee of $44,300.00 for the Peer Review.
Quotes for topographic and planimetric mapping were received
from Lumsden Associates , P.C. and T. P. Parker & Son,
Engineers & Surveyors, Ltd. with a low bid submitted by
T. P. Parker & Son, Engineers & Surveyors, Ltd. for
$19,536.00.
III. Issues in order of importance:
A. Scope of Work
B. Fees
C. Funding
D. Timin~
IV. Alternatives:
Execute a professional services contract with Mattern &
Craig, P.C. with a ceiling of $44~300.00 for a peer review
and a professional services contract with T. P. Parker & Son,
Engineers & Surveyors, Ltd. with a cost not to exceed
$19,536.00 for topographic service and mapping.
1. Scope of Work for both contracts has been reviewed and
verified.
Fee for Mattern & Craig, P.C. is based on reasonable
hourly rates and includes a fee ceiling. Fee for
mapping is the lowest, responsible bid from the two (2)
firms capable of providing mapping from aerial pho-
tography.
Page 3
3. Funding is available from Capital Improvement Reserve -
Storm Drains Agcount Number 008-052-9575-9176.
Timing for an expeditious review of recommendation to
reduce flood damage on Peters Creek would be met.
Recommendations will be complete by mid-December.
Do not execute a professional services contract with Mattern
& Craig, P.C. with a fee ceiling of $44,300.00 and a survey
contract with T. P. Parker & Son, Engineers & Surveyors, Ltd.
with a cost not to exceed $19,536.00.
1. Scope of Work would have to be negotiated for a future
contract.
2. Fees are a mute issue.
o
Funding continues to be available from Capital
Improvement Reserve - Storm Drain Account Number
008-052-9575-9176.
4. Timing for an expeditious review of recommendation to
reduce flooding on Peters Creek would be jeopardized.
V. Recommendation:
ao
Authorize the City Manager to execute a professional services
contract in a form approved by the City Attorney with Mattern
& Craig, P.C. with a cost not to exceed $44,300.00.
Authorize the City Manager to execute a survey contract in a
form approved by the City Attorney with T. P. Parker & Son,
Engineers & Surveyors, Ltd. with a cost not to exceed
$19,536.00.
Authorize the Director of Finance to transfer $63~836.00 from
Capital Improvement Reserve - Storm Drain Account Number
008-052-9575-9176 to two (2) new accounts to be established
by the Director of Finance titled 1) Peters Creek Flood
Reduction - Peer Review ($44~300.00) and 2) Peters Creek
Flood Reduction - Mapping ($19~536.00).
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JAP/mm
Page 4
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Project Manager
Construction Cost Technician
October 3, 1989
File #2?-23?
~r. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Wilburn C. Dibling,
City Attorney
Roanoke, Virginia
Gentlemen:
At the regular meeting of the Council of the City of Roanoke,
held on Monday, September 25, 1989, on motion, duly seconded and
adopted, you were requested to contact officials of Roanoke
County to determine if the County will join with the City in an
effort to reach a coordinated solution to flooding problems along
Peters Creek and other tributaries that originate in the County
and flow into the City.
You were further requested to determine if the Fifth Planning
District Commission will coordinate a regional approach with
regard to flood reduction measures for smaller tributaries that
flow into the Roanoke River.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP : ra
Room 456 Municipal Built, lng 215 C~urch Av~"~ue SW Roanoke, Virginia 24~1 ~ (703) 981-2~4. t
September 25, 1989
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Subject:
Severe Weather
Post Incident Report
Dear Members of Council:
I. BACKGROUND
ae
Initial weather statement indicated that Roanoke City
would be hit directly by a massive storm resulting from
Hurricane Hugo on Friday, September 22 beginning as
early as 8:00 a.m.
Emergency Services activated the Emergency Operations
Plan and placed all essential staff on emergency alert.
Hurricane Hugo subsequently took an alternate course
and the major force of the storm and accompanying water
missed the Roanoke Valley.
De
NO significant damage to the City has been reported:
(1) Power Outage - An estimated 9,000 City subscribers
lost power.
(2)
Wind damage
(a) Numerous neighborhood streets were blocked
due to trees down; however, they were cleared
in a timely manner.
(b) Marked damage to trees in City parks has been
reported.
(3) Flooding
(a) Roanoke River crested at 11.4 feet.
(b)
No reports were received of flooding at any
City facilities and/or private facilities or
homes.
Page 2
(c)
Roanoke River came out of it's banks on
Reserve Avenue to the fence at Victory
Stadium and the edge of the parking lot of
the Parks and Recreation Building.
(d) Basements in some areas of the City were
flooded due to ground water saturation.
II. CURRENT SITUATION
An estimated one hundred (100) APCO customers in the
City of Roanoke are still without power.
Most City departments are back to normal operations
today.
Clean-up operations will begin on Wednesday,
September 27. Plans will be finalized and made public
on Tuesday. City crews are still clearing downed trees
from alleys today. Clean-up is anticipated to begin in
Southeast and continue clockwise until all areas are
cleared.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WBR/tfk
CC:
Mr. William F. Clark, Director,
Public Works
Mr. Kit B. Kiser, Director,
Utilities and Operations
Mr. James D. Ritchie, Director,
Human Resources
Mr. George C. Snead, Director,
Administration and Public Safety
Mr. Wilburn C. Dibling, Jr., City
Attorney
Mr. Joel M. Schlanger, Director of
Finance
D/B:FLOOD1/FLDREPT.FLD
Off~ce of'he G~Cle~k
September 28, 1989
Fi le #24A
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~4r. Herbert:
I am attaching copy of Ordinance No. 29786-92589 amending the
Code of the City of Roanoke (1979), as amended, by enacting new
Article VI, Teenage Dance Halls and Teenage Nightclubs, of
Chapter 21, Offenses - Miscellaneous; such new article requiring
a permit for operation of teenage dance halls and nightclubs,
regulating the conduct of such facilities, establishing an annual
license tax and providing for criminal penalties for violations.
Ordinance No. 29786-92589 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 25,
1989.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:re
Eric,
pc;
The Honorable Roy B. Willett, Chief Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane McQ. Strickland, Judge, Circuit Court
The Honorable Kenneth E. Trabue, Judge, Circuit Court,
305 East Main Street, Salem, Virginia 24153
The Honorable 3. O. Clemens, Judge, Circuit Court, P.
1016, Salem, Virginia 24153
The Honorable Philip Trompeter, Chief Judge, Juvenile
Domestic Relations District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile
Domestic Relations District Court
Box
and
and
Room 456 Municipal Buildin~ 215 C'~urch A',,~ue SW Roanoke ~rg~n~a 2401 t (70~) 981-2541
Ur. W. Robert Herbert
September 28, 1989
Page 2
pc:
The Honorable Joseph M. Clarke, II, Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
The Honorable Julian H. Raney, Jr., Judge, General District
Court
The Honorable Richard C. Pattisal, Judge, General Oistrict
Court
The Honorable Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Wilburn C. Dibling, Jr., City Attorney
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, P. 0. Box
13867, Roanoke, Virginia 24037
Ms. Clayne ~. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President Supplements, Municipal
Code Corporation, P. 0. Box 2235, Tallahassee, Florida 32304
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. William F. Clark, Director of Public ~orks
Ms. Marion V. Crenshaw, Youth Services Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of September, 1989.
VIRGINIA,
No. 29786-92589.
AN ORDINANCE amending the Code of the City of Roanoke (1979),
as amended, by enacting new Article VI, Teenage Dance Halls and
Teenage Nightclubs, of Chapter 21, Offenses - ~iscellaneous; such
new article requiring a permit for operation of teenage dance
halls and nightclubs, regulating the conduct of such facilities,
establishing an annual license tax and providing for criminal
penalties for violations; and providing for an emergency.
WHEREAS, there is increased attention being focused on cer-
tain places within the City where teenagers can socialize with
each other, but not be subject to the potential detrimental
influence of adults or peer pressure to drink or use drugs, nar-
cotics or other controlled substances; and
WHEREAS, the business of maintaining and operating teenage
dance halls and teenage nightclubs seriously affects the social
and moral well being of the City and its residents; and
WHEREAS, teenage dance halls and teenage nightclubs must be
strictly regulated for the welfare of the public and of the
patrons of such establishments;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanok? that:
1. The Code of the City of Roanoke (1979), as amended, is
hereby amended and reordained by the enactment of a new Article
VI, Teenage Dance Halls and Teenage Nlghtclub~;, to Chapter 21,
Offenses - Miscellaneous, to read and provide as follows:
ARTICLE VI.
TEENAGE DANCE HALLS AND TEENAGE NIGHTCLUBS
Sec. 21-195. Definitions.
(a) "Teenage dance hall" shall mean any place in which
dances that are attended primarily by teenagers are
regularly held or conducted, whether admission
thereto is by a set admission charge, by the dona-
tion of money or by no charge.
(b) "Teenage nightclub" shall mean any establishment in
which primarily teenagers regularly gather, either
to Participate in dancing or to observe live enter-
tainment, whether admission thereto is by a set
admission charge, by the donation of money or by no
charge.
(c)
"Teenager" or "teenage person" shall mean a minor
who is between the ages of thirteen (13) and nine-
teen (19) years of age.
Sec. 21-196. Permit required.
(a) It shall be unlawful for any person to engage in
the business of operating a teenage dance hall or
teenage nightclub without first having procured a permit
so to do in accordance with this article, which permit
shall be obtained from the City Manager on satisfactory
evidence that the applicant is a proper person to
receive the same. Such permit may be revoked at any
time by the City Manager upon a finding that the opera-
tion of the teenage dance hall or teenage nightclub
contravenes public safety, peace, and order, becomes a
public nuisance, disturbs the peace or upon the failure
of the permit holder to comply with the requirements of
this article. A permit to operate a teenage dance hall
or teenage nightclub shall be nonassignable and non-
transferable and valid until revoked.
(b) There shall be an appeal to City Council both from
the action of the City Manager in refusing to grant such
a permit to the person applying therefor and from the
action of the City Manager in revoking such a permit
after the granting of the same. Such appeal shall be by
written application directed to City Council and deli-
vered to the City Clerk within ten (10) days from the
- 2 -
refusal of the City Manager to grant such permit or
within ten (10) days from his revocation of the same, as
the case may be. In event of an appeal to City Council,
the decision of the City Manager shall not be reversed
unless City Council be of the opinion that the City
Manager acted arbitrarily in the matter or without suf-
ficient or satisfactory evidence.
Sec. 21-197. Investigation.
Prior to the issuance of any permit to operate a
teenage dance hall or teenage nightclub a background
investigation shall be conducted by the City of Roanoke
Police Department on the applicant seeking to operate a
teenage dance hall or teenage nightclub. All employees
of said teenage dance hall or teenage nightclub shall
likewise be required to have a police background
investigation conducted on them. No applicant shall be
issued a permit to operate a teenage dance hall or
teenage nightclub and no person shall be employed by a
teenage dance hall or teenage nightclub if such person
has been convicted of a crime of moral turpitude; any
crime involving the sale, attempted sale or possession
of any controlled substance with the intent to distri-
bute; or any sexual offense or crime relating to obscen-
ity. The names of all individuals who have been issued
a permit to operate a teenage dance hall or teenage
nightclub shall be maintained on file with the Chief of
Police.
Sec.21-198.
Regulation of teenage dance halls or
teenage nightclubs
No teenage dance hall or teenage nightclub shall be
operated except as follows:
(a)
(b)
(c)
No teenage dance hall or teenage nightclub shall
operate prior to 12:00 noon on any given day, nor
shall it operate after 12:00 midnight on any given
day. At 12:00 midnight the premises shall be
vacated except for registered employees.
Persons having reached the age of twenty (20) years
or over shall not be allowed to enter a teenage
dance hall or teenage nightclub unless they are an
employee or a parent or legal guardian of a person
attending such teenage dance hall.
The presence of persons under the influence of
alcohol or other self-administered drugs, narcotics
or controlled substances on the premises of said
teenage dance hall or teenage nightclub, or the
presence of alcohol, drugs, narcotics, controlled
substances, or drug paraphernalia on the premises
of said teenage dance hall or teenage nightclub
- S -
shall be grounds for the automatic and immediate
revocation of the permit to conduct or operate a
teenage dance hall or teenage nightclub. Upon the
discovery of alcohol, drug paraphernalia, narcotics,
drugs, controlled substances, or persons under the
influence of any of the same on the premises of
said teenage dance hall or teenage nightclub, the
City Manager, Assistant City Manager, Chief of
Police, or his agent may cause all persons in the
teenage dance hall or teenage nightclub to vacate
the premises and may close the teenage dance hall
or teenage nightclub.
(d) Any person issued a permit to conduct a teenage
dance hall or teenage nightclub shall be given a
copy of these regulations and shall sign for and
acknowledge receipt of such copy.
(e) No individual to whom a permit to operate a teenage
dance hall or teenage nightclub has been issued,
nor any employee of said teenage dance hall or
teenage nightclub shall in any way hinder any fire
prevention or law enforcement officer who wishes to
inspect the premises of said teenage dance hall or
teenage nightclub at any time said teenage dance
hall or teenage nightclub is open.
(f) The operator of any teenage dance hall or teenage
nightclub shall provide adequate security to pro-
tect patrons from physical harm and to prohibit the
entry upon the premises of alcohol, drugs, nar-
cotics or other controlled substances and weapons
as defined by §18.2-309,A., Code of Virginia
(1950), as amended.
(g)
A copy of these regulations shall be posted in a
prominent location inside the building or premises
wherein a teenage dance hall or teenage nightclub
is operated.
(h) Any person violating the provisions of this section
shall be guilty of a Class 3 misdemeanor.
Sec. 21-199. Operation in manner other than as is pro-
vided for in article to constitute nuisance; viola-
tion a Class 3 misdemeanor.
To conduct or to operate a teenage dance hall or
teenage nightclub in any manner or mode other than as is
provided in this article shall, in addition to being
unlawful, cdnstitute a public nuisance, and be abatable
as such, and this remedy shall be considered a cumula-
tive one, and enforceable by the City in a proper pro-
ceeding to be instituted by, and in the discretion of
the City Manager.
Violations of this article shall be punishable as a
Class 3 misdemeanor.
Sec. 21-200. Construction of article with reference to
license tax.
Nothing in this article shall be construed as exempt-
ing any teenage dance hall or teenage nightclub from the
payment of a license tax now imposed or which in the future
may be imposed, whether such tax be for the purpose of
raising revenue or for regulatory purposes. Such license
tax shall be Six Hundred Dollars ($600.00) per annum not
proratable on the person or persons operating or conduct-
ing any such teenage dance hall or teenage nightclub.
Sec. 21-201. Construction of article with reference to
disturbance of the peace, etc.
Nothing in this article shall be construed as permit-
tin any person to so conduct or operate a teenage dance
hall or teenage nightclub as unnecessarily to disturb the
peace, comfort, and ordinary rest of the citizens residing
in the neighborhood of such teenage dance hall or teenage
nightclub.
Sec. 21-202. Permitting indecent behavior.
It shall be unlawful for any person having charge
of or conducting any licensed teenage dance hall or
teenage nightclub to permit any person or persons to
engage in any indecent, lewd or lascivious behavior in
any teenage dance hall or teenage nightclub.
Sec. 21-203. Exceptions to article provisions.
The provisions of this article shall not apply to
dances that are held for benevolent or charitable pur-
poses or to dances conducted under the auspices of
governmental, religious, educational, benevolent, chari-
table or military organizations.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect on and after October 1,
1989.
ATTEST:
City Clerk.
- 5 -
WILBURN C. DIBLING, JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
ROANOKE, V~RGINIA 24011-1595
September 25, 1989
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
KATHERINE HOWE JONES
STEVEN J. TALEVI
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Teenage Dance Halls and Nightclubs
Dear Mrs. Bowles and Gentlemen:
Club 19, a teenage nightclub owned and operated since July,
1988, by Randall Wayne Akers, provided teen entertainment and
became a popular place for teenagers to socialize with each other.
Earlier this year, Randall Wayne Akers was arrested by the Roanoke
City police for allegedly viodeotaping young women in the club's
restroom. Following his arrest, it was learned that Mr. Akers had
been convicted in 1983 of statutory rape, sodomy, and taking inde-
cent liberties with a Juvenile in Roanoke County.
Most citizens of Roanoke were outraged at the revelations about
the alleged illicit activities within the club and Randall Wayne
Akers' criminal history· At the regular meeting of City Council on
July 10, 1989, Ms. Marie Shockley appeared before the Council and
presented petitions in support of the closing of The Club, formerly
Club 19. The matter was referred by Council to the City Manager and
City Attorney for study· Shortly thereafter, this club closed and
has not been in operation for several months, thereby mooting Ms.
Shockley's request.
Although this particular club no longer presented any threat to
young people of the Roanoke Valley, I remained concerned that
teenage dance halls and nightclubs are enterprises that need to be
regulated to protect the health, safety and welfare of our young
people. In this regard, my Office has researched this issue,
reviewed regulations adopted by other municipalities and drafted the
attached ordinance which is recommended for your consideration·
The attached ordinance provides as follows:
Requires a permit to operate a teenage dance hall
or nightclub;
Mandates a background investigation for operators
of teenage dance halls or nightclubs and their
employees;
Honorable Mayor and Members
of City Council
September 25, 1989
Page 2
3. Regulates the hours of operation for these facili-
ties;
Prohibits persons twenty (20) years of age or older
form being on the premises;
Authorizes the revocation of a permit in the event
of alcohol or drug abuse on the premises;
Requires the provision of security for patrons by
operators of teenage dance halls and nightclubs;
Establishes an annual business license tax of
$600.O0;
States that violation of the ordinance shall
Class 3 misdemeanor (punishable by a fine of
$500.00); and
be a
Exempts dances held for charitable purposes or con-
ducted under the auspices of governmental, reli-
gious, educational, benevolent, charitable or
military organizations.
The attached ordinance has been carefully reviewed by the City
Manager's staff, particularly the Chief of Police and the Office of
Youth Services, and they concur in my recommendation that it be
adopted by Council.
I shall be happy to answer any questions Council may have on
this matter.
With kindest personal regards, I am
WCDj/KHJ:sm
Attachment
Sincerely yours,
Cit~ At tor~ey
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Administration and Public
Safety
M. David Hooper, Chief of Police
Marion Crenshaw, Youth Services Coordinator
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
Office of the CiW Cler~
September 28, 1989
File #2-166
Mr. ~. Robert Herbert
City ,Yanager
Roanoke, Virginia
Dear Yr. Herbert:
I am attaching copy of Ordinance ~o. 29751-92589 authorizing and
directing the proper City officials to permit Relish Realty, a
Virginia partnership, to use certain property to be purchased by
the City, upon certain terms and conditions. Ordinance No.
29751-92589 was adopted by the Council of the City of Roanoke on
first reading on ~onday, September 11, 1989, also adopted by the
Council on second reading on Monday, September 25, 1989, and will
take effect ten days following the date of its second reading.
Sincerely,
SHE:fa
Enc.
pc:
Sandra H. Eakin
Deputy City Clerk
Relish Realty, c/o Messrs. Roland H. & Richard H. Macher,
East Salem Avenue, Roanoke, Virginia 24016
~r. Wilburn C. ~ibling, Jr., City Attorney
28
Room 456 Mun,cipal Building 215 Church Avenue SW P~x~no~e '~rg,n,a 240tl (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of September, 1989.
No. 29751-92589.
AN ORDINANCE authorizing and directing the proper City offi-
cials to permit Relish Realty, a Virginia partnership, to use
certain property to be purchased by the City, upon certain terms
and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk be, and they are hereby, authorized
to execute and attest, for and on behalf of the City of Roanoke,
a permit on such terms and in such form as are approved by the
City Attorney, for Relish Realty, a Virginia partnership, to
use that certain lot or parcel of land situate in the City of
Roanoke, identified in the official tax records of the City of
Roanoke as Official Tax No. 4010116, known as the old A~P Build-
ing, for a period of time up to July 20, 1990, such permit to
contain such other terms and conditions as are approved and re-
quired by the City Manager.
ATTEST:
City Clerk.
C~ce of ~he C~ty Cie~
September 28, 1989
File #501-166
Ms. Patty L. Blevins
Operations ~anager/
Administrative Services
Blue Cross Blue Shield of
P. O. Box 13047
Roanoke, Virginia 24045
Virginia
Dear Us. Blevins:
I am enclosing copy of Ordinance No. 29768-92589 authorizing the
leasing of certain City-owned property to Blue Cross Blue Shield
of Virginia, upon certain terms and conditions. Ordinance No.
29768-92589 was adopted by the Council of the City of Roanoke on
first reading on Monday, September 11, 1989, also adopted by the
Council on second reading on Monday, September 25, 1989, and will
take effect ten days following the date of its second reading.
Sincerely,
SHE: ra
Enc.
pc: ~r
Mr
~s
Mr
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert, City Manager
· ilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Deborah J. Moses, Chief of Billings and Collections
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Charles ~. Huffine, City Engineer
Robert K. Bengtson, Traffic Engineer
Room456 MunicipolBuilding 215 C~urch Avenue SW Rc~no~e 'v~rg~ma244311 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of September, 1989.
No. 29768-92589.
AN ORDINANCE authorizing the leasing of certain City-owned pro-
perty to Blue Cross Blue Shield of Virginia, upon certain terms and
conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are authorized to execute and attest,
respectively, in form approved by the City Attorney, the appropriate
lease agreement with Blue Cross Blue Shield of Virginia for
installation of a curbside depository box on the southerly side of
Franklin Road located on a portion of Official Tax No. 4016003, for
an initial term of six months and thereafter on a month-to-month
basis, with the lessee to indemnify and hold harmless the City, its
officers, agents and employees and to provide appropriate public
liability insurance, said lease to contain such other terms and
conditions as are deemed appropriate and as more particularly set
forth in the report to this Council from the Water Resources
Committee dated September 11, 1989.
ATTEST:
City Clerk.
Roanoke, Virginia
September 11, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lease of City Owned Property -
Blue Cross-Blue Shield Depository Box
The attached staff report was considered by the Water
Resources Committee at its regularly scheduled meeting on August 28,
1989. The Committee recommends that Council authorize the appropriate
City officials to execute a lease for an initial six (6) month period
and to continue thereafter on a month-to-month basis permitting Blue
Cross-Blue Shield of Virginia to install a curbside depository box on a
City-owned parcel in accordance with the conditions stated in the
attached report.
ETB:KBK:afm
Attachment
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
City Engineer
Traffic Engineer
Respectfully submitted,
Eli~'abeth T. Bowles, Chairman
Water Resources Comittee
INTERDEPARTMENTAL COMMUNICATION
DATE: August 28, 1989
TO: Members, Water Resources Committee
PR
OM-'~'T~it g. Kiser, Director, Utilities & Operations
THRU: W. Robert Herbert, City Manager-~/~d~/fC
RE: LEASE OF CITY-OWNED PROPERTY
BLUE CROSS-BLUE SHIELD DEPOSITORY BOX
I. Backsround:
Blue Cross-Blue Shield of Virginia (BC-BS) is located at the intersec-
tion of Franklin Road and Jefferson Street. Short term parking used
by subscribers is located on Franklin Road east of and downhill from
Jefferson Street. Access to the building from this location is up a
number of steps or uphill a considerable distance. This presents
problems for the elderly and handicapped.
II. Current Situation:
BC-BS has requested permission (see attached letter) to install a
curbside depository behind the sidewalk (within the boundaries of a
small City-owned parcel, Official Tax No. 4016003) to permit deposit
of payments near the curb. In addition to the benefits to the elderly
and handicapped, this will allow quicker turnover of vehicles and
relieve parking congestion at this location.
Bo
Valley Metro has a bus stop near this location. They do not feel that
the depository will cause any problems for them if it is installed in
a location that will prevent it from hindering the loading and unload-
ing of buses.
Staff recommends site shown on attached map as the appropriate
location for the depository. This site is on a parcel of City-
owned property and does not encroach into street right-of-way.
This site was jointly located and agreed to by City and BC-BS
personnel.
Members, Water Resources Committee
RE: BC-BS Depository Box
Page 2
III.
Issues:
A. Need
B. Timing
C. Public Liability Insurance
IV.
Alternatives:
A.
Committee recommend to City Council that it authorize the appropriate
City officials to execute a lease for an initial six (6) month period
and to continue thereafter on a month-to-month basis permitting Blue
Cross-Blue Shield of Virginia to install a curbside depository box on
a City owned parcel identified by Official Tax No. 4016003, Lot 3-C,
Division of major Part of Parcel 3, Downtown East Renewal Project, on
the southerly side of Franklin Road at the location marked on the
attached map. Lease fee to be $10.00 per month. Specific location of
depository has been approved by the City's Traffic Engineer.
1. Need by petitioner for curbside depository is met.
2. Timing to meet petitioner's desires is met.
3. Public Liability Insurance protecting the City, its officers,
employees, agents and assigns to be provided by petitioner.
B. Committee recommend that City Council not authorize the installation
of a curbside depository by BC-BS:
1. Need by petitioner for method to better serve the elderly and han-
dicapped is not met.
2. Timing to meet petitioner's desires not met.
3. Public Liability Insurance is not an issue.
Recommendation: Committee recommend to City Council that it authorize
the appropriate City officials to execute a lease for the installation of a
curbside depository for BC-BS in accordance with Alternative "A".
RVH/fm
Attachments
cc: City Attorney
Director of Finance
Director of Public Works
City Engineer
Traffic Engineer
May 12, 1989
Ms. Patty L. Blevins
Operations Manager, Administrative Services
Blue Cross/Blue Shield of Virginia - GIBC
P. O. Box 13047
Roanoke, VA 24045
Dear Ms. Blevins:
Reference your April 21, 1989 letter to City Manager Bob Herbert
concerning a curbside depository box for Blue Cross/Blue Shield of
Virginia.
I appreciate what you are trying to accomplish. The use of public
street (including sidewalk) right-of-ways has to be very controlled.
There are many demands for that space for such things as newspaper
stands, vendors, bank machines, business signs, etc.
This is to suggest an alternative for you~ consideration. Note the
attached sheet showing area property maps. There is an area outlined in
red which is property identified as Tax No. 4016003 that is owned by the
City of Roanoke but is not part of the street right-of-way. I believe
this area is also across the sidewalk from the designated handicapped
curb side parking space. Would you like to place your depository box in
that area under a permit from the City of Roanoke? There would also be
a requir~nt for inde~mification and insurance as well as maintenance
of the area by your company.
Please let me know if you wish to pursue this approach.
Respectfully,
~(iser, Director
Utilities & Operations
KBK:afm
Attachment
cc: Mr. Jack B. Woodson
bcc: Mr. Dtbling
Mr. Hamilton
of Vin~inia
R O. Box 13047
Roanoke, Virginia 24045
(703) 985-5000
April 21, 1989
Mr. Robert Herbert
City Manager
215 Church Avenue, Room 364
Municipal Building
Roanoke, VA. 24011
Dear Mr. Herbert:
This letter is to request approval for installation of a curbside
depository box for Blue Cross Blue Shield of Virginia.
Many subscribers who visit ou~ downtown office may be elderly or
confined to wheelchairs or crutches. This box will allow us to
provide better service for those subscribers, prevent potential
accidents on the steps, and free up street parking for others who
are able to walk to the front of our facility.
The city engineering department (Mr. Jack Woodson) has assisted
our Building Superintendent (Larry Skeens) in determining
possible locations for a drop box on Franklin road. I've
attached a drawing to identify our preferred location marked as
"First Choice" in front of the building at the Valley Metro stop.
This project has also been discussed with Valley Metro (Mr.
Poindexter). Mr. Woodson informed us that the depository box
would be no problem if it does not hinder loading and unloading
the buses.
I have also attached a draft of the proposed drop box we will
install with measurements for your review.
Thank you for your time and consideration in granting Blue Cross
Blue Shield of Virginia approval to erect this depository.
Respectfully,
Patty/L. Blevins
Operations Manager, Administrative Services
Blue Cross Blue Shield of Virginia - GIBC
PLB: mk
Attachments
Office of the City Clerk
September 28, 1989
File #169-166
Hr. Charlie W. Smith
Director of Maintenance
Community Hospital of Roanoke Valley
P. O. Box 12946
Roanoke, Virginia 24029
Dear ~lr. Smith:
I am enclosing four copies of Ordinance No. 29769-92589 granting
a revocable license for, the construction of a certain building
appendage encroaching over and into the right-of-way of the
public sidewalk, located at 920 Jefferson Street, S. W., Official
Tax No. 4020701D, upon certain terms and conditions. Ordinance
No. 2~769-92559 was adopted by the Council of the City of
Roanoke on first reading on Monday, September 11, 1989~ also
adopted by the Council on second reading on Monday, September 25,
1989. This ordinance shall be in full force and effect at such
time as a copy, duly signed, sealed, attested, and acknowledged
by Community Hospital of Roanoke Valley, has been admitted to
record, at the cost of Community Hospital of Roanoke Valley,
in the Office of the Clerk of the Circuit Court of the City of
~oanoke, and shall ,emain in effect only so long as a valid,
current certificate evidencing the public liability insurance
required in Paragraph 4 is on file in the Office of the City
Clerk.
Please sign and return three copies of Ordinance No. 29769-92559
to the City Clerk's Office~ Room 456, ~unicipal Building,
Roanoke, Virginia 24011.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SIfE: ra
Eno.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, virginia 24011 (703) 981-2541
~r. Charlie W. Smith
September 28, 1989
Page 2
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
~r. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
~r. William F. Clark, Director of Public Works
Mr. Charles ~. Huffine~ City Engineer
~r. Robert K. Bengtson, Traffic Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of September, 1989.
No. 29769-92589.
AN ORDINANCE granting a revocable license for the construc-
tion of a certain building appendage encroaching over and into
the right-of-way of the public
Street, S.W., Official Tax No.
conditions.
sidewalk, located at 920 Jefferson
4020701D, upon certain terms and
BE IT ORDAINED by the Council of the City of Roanoke that:
1. A revocable license shall be and is hereby granted the
current owners, Community Hospital of Roanoke Valley, their gran-
tees, assignees, or successors in interest, of the property
bearing Official Tax No. 4020701D, otherwise known as 920
Jefferson Street, S.W., within the City of Roanoke, to construct
and maintain a canopy encroaching approximately 10 feet over and
into the public right-of-way of 920 Jefferson Street, S.W., as
more fully described in a report of the Water Resources Committee
dated September 11, 1989, on file in the Office of the City
Clerk.
2. Said license, granted pursuant to $15.1-376, Code of
Virginia (1950), as amended, shall be revocable at the pleasure
of the Council of the City of Roanoke, and is subject to all the
limitations contained in the aforesaid $15.1-376.
3. It shall be agreed by the licensee that, in construct-
ing, using and maintaining such encroachments, said licensee and
its grantees, assignees, or successors in interest covenant and
agree to indemnify and save harmless the City of Roanoke, its
officials, officers and employees, from all claims for injuries
or damages to persons or property that may arise by reason of the
construction, maintenance or existence of above-described
encroachments over public right-of-way.
4. Licensee, its grantees, assignees or successors in
interest shall for the duration of this permit, with respect to
claims arising out of the construction, maintenance, use, or
existence of the structure and areas permitted to encroach into
City right-of-way hereunder, maintain on file with the City
Clerk's Office evidence of general public liability insurance
with limits of not less than $300,000.00 combined bodily injury
liability, including death, and property damage liability for any
one occurrence, and including the City of Roanoke, its officers,
employees and agents as additional insureds.
5. This ordinance shall be in full force and effect at such
time as a copy, duly signed, sealed, attested, and acknowledged
by licensee, has been admitted to record, at the cost of the
licenseee, in the Office of the Clerk of the Circuit Court of the
City of Roanoke, and shall remain in effect only so long as a
valid, current ~ertificate evidencing the public liability
insurance required in paragraph 4 above is on file in
of the City Clerk.
ATTEST:
the Office
City Clerk.
ACCEPTED and EXECUTED by the undersigned this
, 1986.
day of
STATE OF VIRGINIA
CITY OF ROANOKE
Licensee
Licensee
I, hereby certify that the foregoing instrument was acknow-
ledged before me this __ day of , 19 , by
My Commission expires:
Notary Public
Roanoke, Virginia
September 11, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Canopy over Public Sidewalk -
920 Jefferson Street, S. W.
The attached staff report was considered by the Water
Resources Con~nittee at its regularly scheduled meeting on August 28,
1989. The Committee recommends that Council authorize a revocable
license to Community Hospital for the erection of a canopy, ten (10)
feet over the public sidewalk at 920 Jefferson Street, S. W. as proposed
in plans submitted and in accordance with Section 15.1-376, Code of
Virginia (1950), as amended, with provisions for the appropriate public
liability insurance and requiring the license to indemnify and hold the
City harmless from damages, in form approved by the City Attorney.
Respectfully submitted,
Water Resources Committee
ETB:KBK:afm
Attachment
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Charlie W. Smith, Director of Maintenance, Community Hospital of
Roanoke Valley
City Engineer
Traffic Engineer
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
Date:
To:
From:
Subject:
II.
III.
August 28, 1989
Memb~.~ of.Water Resource Committee
Mr.~ ~iser, Director, ~t~es & Operations
Through Mr. W. Robert Herber~y Manager
Canopy Over Public Sidewalk
920 Jefferson Street, S. W.
Background:
City Council is authorized to grant revocable
license for erection of canopies in and over
sidewalk.
Current Situation:
A.
Written request has been made by Community
Hospital of Roanoke Valley, by letter dated
July 3, 1989 (attached), to allow canopy
ten (10) feet over the public sidewalk, two
(2) feet back of curb line, at 920 Jefferson
Street, S. W.
Be
Review of proposal by Building Department
confirms that the proposed awning is
acceptable and meets requirements.
(See attached drawings)
Issues in order of consideration area:
A. Design and dimensions
B. Traffic hazard
C. Pedestrian hazard
E. Income to City
Members of Water Resource Committee
Page 2
IV.
Alternatives:
ae
Committee recommend to City Council that
it authorize Community Hospital to
erect canopy, ten feet over public
public sidewalk, two (2) feet back of
curb line, at 920 Jefferson Street, S. W.
Design and dimension requirements of
City Code are met.
2. Traffic hazard - none
Be
3. Pedestrian hazard - none
Income to City is the permit fee for the
canopy, based on valuation of the job.
Committee recommend to City Council that it
not authorize the erection of canopy
proposed for 920 Jefferson Street, S. W.
1. Design and dimensions are moot.
2. Traffic hazard - none
3. Pedestrian hazard - none
4. Income to City is zero.
V. Recommendation: Committee recommend that City Council
authorize a revocable license to Corfu, unity Hospital
for the erection of a canopy, ten (10) feet over the
public sidewalk at 920 Jefferson Street, S. W.,
as proposed in plans submitted and in accordance
with Section 15.1-376, Code of Virginia (1950), as
amended, with provisions for the appropriate public
liability insurance and requiring the licensee to
indemnify and hold the City harmless from damages, in
form approved by the City Attorney.
WRH:KBK:ra
Attachments
cc: Charlie W. Smith, Director of Maintenance
COMMUNITY HOSPITAL OF ROANOKE VALLEY
William F. Clark
Director of Public Works
215 Church Avenue
Room 354
Roanoke, VA 24011
July 3, 1989
Dear: Mr. Clark
Community Hospital is proposing to add a awning to one of its
buildings, the Carltion Terrace building at 920 South Jefferson street.
Please find inclosed a copy of the proposed awning along with pictures
of the building.
I fell this awning will improve the looks of the building while
staying within the present decor of the area, since there is a building
within one block with same type awning.
If more detailed information is needed please contact me at 985-8290
Monday - Friday 7:30 - 4:00.
Thank You,
Charlie W. Smith
Director of Maintenance
CWS/jmp
R O. E~OX 12946 · ROANOKE, VIRGINIA 24029 · (703) 985-8000
- SUN~4YSIDE AWNING & TENT COMPANY
NAME
ADDRESS
ESTIMATE
621 First Street, S. W. -- 344-7726
Roanoke, Virginia ~--,,(/,,,~,~,~_ ~",,~ ~
~~/~ ~/~ ~ ~; //~ WANTED.
~~ ~ TERMS
STOCK __ORDER
P.O.~
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