HomeMy WebLinkAboutCouncil Actions 10-09-89 (MUSSER)
(29798)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
October 9, 1989
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call.
The invocation will be delivered by Mayor Noel C. Taylor.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
PUBLIC HEARINGS
Be
Ce
Public hearing on the request of Mr. J. F. Davis that a
tract of land lying on the southeasterly side of Carvin
Street, N. E., fronting 159 feet on Carvin Street,
Official Tax Nos. 3322301 and 3322201, be rezoned from
RM-1, Residential Multi-Family, Low Density District,
to RM-2, Residential Multi-Family, Medium Density
District, subject to certain conditions proffered by
the petitioner. Mr. W. H. Fralin, Attorney.
Adopted Ordinance No. 29798 on first reading. (7-0)
Public hearing on the request of Messrs. Joel J. Ewen
and David H. Luther that a tract of land fronting on
Mexico Way, 250 feet, more or less, from the intersec-
tion of Mexico Way and Orange Avenue, N. E., (U. S.
Route 460 East), being a portion of Official Tax No.
7110105, be rezoned from RS-3, Single Family
Residential District, to C-2, General Commercial
District, subject to certain conditions proffered by
the petitioner. Mr. James F. Douthat, Attorney.
Adopted Ordinance No. 29799 on first reading. (7-0)
Public hearing with regard to the proposed expansion of
the City of Roanoke's Enterprise Zone by the addition
of approximately 23.5 acres located in Census Tracts 8
and 10, and deletion of approximately 12.5 acres
located in Census Tract 13. Mr. W. Robert Herbert,
City Manager, Spokesman.
Adopted Ordinance No. 29800-10989. (7-0)
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
Adopted Resolution No. 29801-10989, approving the plan of
financing of the Industrial Development Authority of the City of
Roanoke, Virginia, for the benefit of Virginia Transformer
Corp., in the amount of an additional $400,000.00, of industrial
development revenue bonds. (7-0)
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Remarks by residents of the Peters Creek Road area with regard
to correcting drainage problems.
Mr. Robert D. Gravely, 2119 Melrose Avenue, N. W., appeared
before Council and advised that he was present to reveal to
Council the Revelation of the coming of the Lord.
Petitions and Communications:
A communication from the Roanoke City School Board recom-
mending appropriation of $575.00 for the Licensed Practical
Nursing program to provide funds for tuition for selected
students.
Adopted Budget Ordinance No. 29802-10989. (7-0)
A communication from Council Member David A. Bowers
regarding the issue of a modified ward system for the City
of Roanoke.
Referred to the City Attorney for review and report to
Council prior to a public hearing to be held on Monday,
December 11, 1989, at 7:30 p.m., in the Council Chamber.
(2)
5. Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
A report recommending approval of expenditures relating
to the Fiscal Year 1989-90 Capital Maintenance and
Equipment Replacement Program for the City
Administration.
Concurred in the recommendation.
A report recommending appropriation of supplemental
funds, in the amount of $15,860.00, allocated to the
Social Services Department by the State Department of
Social Services to provide funds for Independent Living
Services for eligible foster care children.
Adopted Budget Ordinance No. 29803-10989. (7-0)
A report recommending execution of Change Order No. 1
to the City's contract with H & S Construction Company,
for curb and sidewalk replacement, to provide for the
planting of 26 trees at appropriate locations on por-
tions of Jefferson Street, First Street, and Second
Street, S. W., in the downtown area of the City; and
transfer of funds therefor.
Adopted Budget Ordinance No. 29804-10989 and Ordinance
No. 29805-10989. (7-0)
A report recommending award of an engineering services
reimbursement with a cost ceiling contract to Mattern
and Craig, P.C., in an amount not to exceed $15,960.00,
for necessary evaluations and design of work in connec-
tion with replacement of the Salem Avenue storm drain;
and transfer of funds therefor.
Adopted Budget Ordinance No. 29806-10989 and Ordinance
No. 29807-10989. (7-0)
A report concurring in a report of the Bid Committee
recommending award of a contract to Contracting
Enterprises, Inc., on a unit price basis not to exceed
$150,000.00, for underground traffic signal and fire
alarm work at various locations in the City.
Adopted Ordinance No. 29808-10989. (?-0)
(3)
b. Director of Finance:
A report recommending appropriation of funds and
establishment of accounts receivable, in connection
with a consulting services contract with 0. D. Page,
P.E., for renewal of the proposed cable television
franchise.
Adopted Budget Ordinance No. 29809-10989. (7-0)
c. City Attorney:
A report transmitting a measure relating to the conduct
of wrestling, boxing and sparring exhibitions within
the City of Roanoke.
Adopted Resolution No. 29810-10989. (7-0)
2. A report transmitting a proposed Legislative Program
for the 1990 Session of the General Assembly.
Adopted Resolution No. 29811-10989. (7-0)
Reports of Committees: None.
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29795, on second reading, authorizing the
donation by the City of certain City-owned property to the
Roanoke Redevelopment and Housing Authority, upon certain
terms and conditions.
Adopted Ordinance No. 29795-10989. (7-0)
Ordinance No. 29796, on second reading, authorizing the
proper City officials to enter into a lease between the
City and the Jefferson Center Foundation, Ltd., for use of
certain office space in the Department of Parks, Recreation
and Grounds Maintenance Building on Reserve Avenue, S. W.,
upon certain terms and conditions.
Adopted Ordinance No. 29796-10989. (7-0)
A Resolution expressing concern about housing and home-
lessness in Roanoke, and urging the appropriate represen-
tatives to the United States Senate and House of
Representatives to support federal legislation to improve
the quality and availability of housing for the homeless
and those at risk of becoming homeless.
Adopted Resolution No. 29812-10989. (7-0)
(4)
10.
Motions and Miscellaneous Business:
a. Inquiries and/or comments by the Mayor and Members of
City Council.
Vacancies on various authorities, boards, commissions and
committees appointed by Council.
Reappointed Messrs. W. L. Whitwell and Kenneth L. Motley as
members of the Architectural Review Board.
Reappointed Messrs. Russell 0. Hannabass and Stanley R.
Hale as Directors of the Industrial Development Authority
of the City of Roanoke.
Appointed Virginia C. Nave as a member of the Special
Events Committee.
Appointed Loretta B. Williams as a member of the Youth
Services Citizen Board.
Other Hearings of Citizens:
Certification of Executive Session.
(7-0)
(5)
Office of the City Clerk
October 11, 1989
File #51
Mr. ~. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29800-10989 authorizing you
to make application to the Virginia Department of Housing and
Community Development for amendment of the area of the City's
existing Enterprise Zone to include three additional areas and to
delete one area curently in such Enterprise Zone. Resolution No.
29800-10989 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, October 9, 1989.
Sincerely,
Mary F. Parker,
City Clerk
CMC
MFP:ra
Enc.
pc: ~r. William F. Clark, Director of Public Works Hr. Brian J. Wishneff, Chief of Economic Development
Mr. Kit B. Kiser, Director of Utilities and Operations
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9t~ day of 0ct0ber, 1989.
No. 29800-10989.
A RESOLUTION authorizing the City Manager to make application
to the Virginia Department of Housing and Community Development for
the amendment of the area of the City's existing Enterprise Zone
to include three additional areas and to delete one area currently
in such Enterprise Zone.
WHEREAS, there are additional areas within the City of Roanoke
which areas are eligible for designation as an Enterprise Zone;
WHEREAS, the Virginia Enterprise Zone Act of 1982 authorizes
the amendment of an existing Enterprise Zone, thus making quali-
fied business firms which locate or expand within such an amended
zone eligible for significant credits on State taxes;
WHEREAS, the designation of additional areas of the City as
part of the Enterprise Zone has the potential to stimulate sig-
nific~nt private sector investment within the City in an area
where such business and industrial growth would result in much
needed neighborhood revitalization; and
WHEREAS, this Council, acting in its capacity as governing
body of the City of Roanoke, has held a public hearing on the
proposed amendment, at which public hearing citizens and parties
in interest were afforded an opportunity to be heard on the pro-
posed amendment.
THEREFORE, BE IT RESOLVED by the Council of the City of Roa-
noke as follows:
1. The City Manager or the Assistant City Manager is autho-
rized, for and on behalf of the City, to make application to the
Virginia Department of Housing and Community Development for an
amendment to the existing Enterprise zone pursuant to the provi-
sions of the Virginia Enterprise Zone Act of 1982, to include
in such zone those areas designated for inclusion in a report of
the City Manager to Council dated October 9, 1989, and to exclude
one area designated for exclusion in such report.
2. The City Manager or the Assistant City Manager is
authorized to submit to the Virginia Department of Housing and
Community Development any additional information necessary for
the Department's review and consideration of the City's appli-
cation for an amendment to the existing Enterprise Zone.
ATTEST:
City Clerk
October 9, 1989
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Council Members:
subject: Application to amend the boundaries of the City of
Roanoke's Enterprise Zone.
I. Background:
City of Roanoke received Enterprise Zone designation in 1983
by Governor Charles S. Robb under authority of the Virginia
1982 Urban Enterprise Zone Act.
Bo
The Enterprise Zone Program in the City of Roanoke has been
successful in promoting economic development within the inner
city. Currently 14 companies are certified to receive zone
benefits and incentives. There is no Zone in Virginia that
has certified more businesses than Roanoke.
II. Current Situation:
Roanoke's Enterprise Zone encompasses 1,895 acres. In
accordance with State Enterprise Zone regulations, the City
may file an application with the Department of Housing and
Community Development to expand the City's zone to a maximum
of 1,906 acres, thus allowing 11 additional acres for possible
expansion.
Department of Economic Development has determined three areas
not currently in the zone which would benefit from being
incorporated into the Enterprise Zone. These areas are
highlighted on the attached map and are described as follows:
Starting at the intersection of Luck Avenue and 5th
Street at Tax Map Number 1113513, south to Marshall
Avenue at Tax Map Number 1113531, west one and one-half
blocks to include Tax Map Number 1113313, north to
include Tax Map Number 1113304, south to include Tax Map
Number 1113501, then east to include Tax Map Number
1113513. The major industry in this area is the Roanoke
Dyeing and Finishing facility which is experiencing
phenomenal growth. (See attached map.)
Members of Council
October 9, 1989
Page 2
Do
Starting at the intersection of 18th Street and Melrose
Avenue at Tax Map Number 2322115, west three and one-half
blocks to the intersection of Salem Turnpike and Melrose
Avenue to include Tax Map Number 2321814, northeast to
the intersection of Orange Avenue and 20th Street to
include Tax Map Number 2321904, east one block to include
Tax Map Number 2322001, south one-half block to include
Tax Map Number 2322109, then east one block to include
Tax Map Number 2322115. The vacant northwest Kroger
grocery store is located in this area. (See attached
map.)
Starting with the southwest corner of Tax Map Number
2111710, north following the CN zoning line to Orange
Avenue at the northwest corner of Tax Map Number 2222108,
east along Orange Avenue to the northeast corner of Tax
Map Number 2120801, south along CN zoning line to the
southeast corner of Tax Map Number 2111802, west to the
starting point. (See attached map.)
Office of Economic Development has determined one area
currently in the zone which is not eligible to receive zone
benefits and therefore should be removed from the zone. It is
the only residentially zoned area in the Enterprise Zone and
it contains the Indian Rock Village Public Housing Project.
This area is highlighted on the attached map and is described
as follows:
Starting at the intersection of Wise Avenue and 19th
Street at Tax Map Number 4210337, northeast to Tinker
Creek, southeast following the northern boundary of Tax
Map Number 4210333 to Wise Avenue, west following Wise
Avenue to the starting point. Tax Map Numbers 4210333,
4210334, 4210335, 4210336 and 4210337 make up this area.
(See attached map.)
State of Virginia Enterprise Zone Program regulations require
at least one public hearing on the requested amendment prior
to its submission to the Department of Housing and Community
Development.
Members of Council
October 9, 1989
Page 3
III. Recommendation:
It is recommended that the City of Roanoke's Enterprise Zone be
expanded to include the three areas described in Section II.B(1),
(2) and (3) in this report, delete the one area also described in
Section II.C(1) in this report and, to that end, that City Council
pass a resolution authorizing the City Manager to file an
application with the Virginia State Department of Housing and
Community Development for this purpose.
Respectfully submitted:
W. Robert Herbert
City Manager
WP~/EDC:kds
Attachment
cc: Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Ad Number ..Z~.~..~.~..~..~..~..~
Publisher's Pee $ ...v.....~..~..:~....~
STATE OF VIRGINIA ~ Affidavit
CITY OF ROANOKEj to wit:
............ ~ ........................... , or"fleer of
TIMES-WORLD CORPORATION, which cor-
poration is Publisher of the Roanoke Times &
World-News, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that
the annexed notice was published in said news.
papers on .......................................................
..¢.~;~:..~.;.../~.F. ...................................
....... ~.~.-.Z..~:.~...~:~.~..~. ........................
Witness, this .?..i.~... day of ..(~.~..'~-..I/~...~-S../.~.?.Z....
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............ ..........
qCANOKE TIRES &
Al) NUMBEt(- 10040973d
PUBLISHER'S FEE - $92.34
CITY OF ROANOKE
ECONOMIC DEV & GRANTS
ROOM 355 MUNICIPAL 8LOG
215 CHURCH AVE SW
ROANOKE VA 24011
STATe OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF
PUGLICATION
I, (THE UNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION. wHiCH CORPORATION tS PUBLISHER
OF THE ROANOKE TIMES g wCRLO-NEWS, A
DAILY NEWSPAPER PUSLISHEC IN ROANOKE, IN
THE STATE OF VIRGINIA. D~ CERTIFY ThAT
THE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING OATES
10/00/89 MORNING
10/06/89 EVENiNb
,ITNESS. THIS 9TH DAY OF OCTOBER 1989
AUTHORIZED SIGNATURE
NOTICE OF PUBLIC HEARING
TO WHOM IT MAy CONCERN:
Pursuant to the requirements of the Virginia Enterprise Zone Act,
$S59.1-270 through 59.1-284, Code of Virginia (1950), as amended, the
City of Roanoke proposes to make application to expand the Enterprise
Zone and Roanoke City Council will hold a public hearing on October 9,
1989, at 7:30 p.m., or as soon thereafter as the matter may be heard, in
Council Chambers, Fourth Floor, Municipal Building, 215 Church Avenue,
S.W., in the City, with respect to the proposed expansion of the
Enterprise Zone by the addition of approximately 23.5 acres located in
Census Tracts 8 and 10. Approximately 12.5 acres located in Census
Tract 13 are to be deleted. A copy of the proposal and map showing the
proposed boundary of the expanded Enterprise Zone is available for
public inspection in the Office of Economic Development, Room 355,
Municipal Building, 215 Church Avenue, S.W., in the City.
All parties in interest and citizens may appear on the above date
and be heard upon the matter.
GIVEN under my hand this 4th day of October , 1989.
Mary F. Parker, City Clerk
Please publish in full twice on Friday,
October 6, 1989, in the Roanoke Times
and World News, Morning and Evening Edition.
Please send publisher's affidavit to: Please bill to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Office of Economic
Development
Room 355, Municipal Buildinq
Roanoke, Virginia 24011
Office of ~e Mce/or
October 9, 1989
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and corr~nittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
Noel C. Taylor
Mayo r
NCT: se
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 240t 1 ~703) 981-2444
Office of the City Clerk
October 11, 1989
File #207-53H
Mr. Robert E. Glenn, Attorney
Industrial Development Authority
P. 0. Box 2887
Roanoke, Virginia 24001
Dear Mr. Glenn:
I am enclosing copy of Resolution No. 29801-10989 approving the
plan of financing of the Industrial Development Authority of the
City of Roanoke, Virginia, for the benefit of Virginia
Transformer Corporation, to the extent required by Section 147 of
the Internal Revenue Code of 1986, as amended, providing for the
issuance of an additional $400,000.00 of industrial development
revenue bonds, for a total issuance in the aggregate principal
amount of $4,400,000.00. Resolution No. 29801-10989 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, October 9, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pC:
Mr. Jack C. Smith, Chairman, Industrial Development
Authority, 201 Park Crest Road, S. W., Roanoke, Virginia
24014
~s. Margaret Baker, Secretary, Industrial Development
.~uthority, c/o Roanoke Valley Chamber of Commerce, 14 Kirk
Avenue, S. ~., Roanoke, Virginia 24011
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. Brian J. Wishneff, Chief of Economic Development
Room456 Muni¢ipalauilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of October, 1989
No. 29801-10989.
VIRGINIA
A Resolution approving the plan of financing of the
Industrial Development Authority of the City of Roanoke,
Virginia, for the benefit of Virginia Transformer Corp., to
the extent required by Section 147 of the Internal Revenue
Code of 1986, as amended.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, Virginia (the "Authority"), has considered
the application of Virginia Transformer Corp. (the
"Company"), whose principal office is at 1634 Siebel Drive,
N.E., Roanoke, Virginia, requesting the Authority to issue
up to an additional $400,000.00 of its industrial
development revenue bonds which are to be aggregated with
its $4,000,000.00 in industrial revenue bonds heretofore
approved (the "Bonds) to assist the Company in purchasing
land, constructing a manufacturing facility thereon and
acquiring certain equipment to be used in its manufacturing
operations (such land, facility and equipment being r~ferred
to herein as the "Project") to be located at the end of
Glade View Drive, N.E. (across from the Tultex plant), in
the City of Roanoke, Virginia, and has held a public hearing
thereon on October 9, 1989.
WHEREAS, Section lz~7(f) of the Internal Revenue Code of
1986, as amended ("the Internal Revenue Code"), provides
that the governmental unit having jurisdiction over the
issuer of revenue bonds and over the area in which any
facility financed with the proceeds of revenue bonds is
located must approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of
the City of Roanoke, Virginia (the "City"), the Project is
to be located in the City and the Council of the City of
Roanoke, Virginia (the "Council") constitutes the highest
elected governmental officials of the City; and
WHEREAS, the Authority recommends that the Council
approve the issuance of the Bonds; and
WHEREAS, a copy of the Authority's resolution approving
the issuance of the Bonds, subject to the terms to be agreed
upon, and a certificate of the public hearing has been filed
with the Council.
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the issuance of the aforesaid
Bonds in the aggregate principal amount of $4,400,000.00 by
the Authority for the benefit of the Company, as required by
Section 147(f) of the Internal Revenue Code, to permit the
Authority to assist in the financing of the Project.
2. The approval of the issuance of the Bonds, as
required by Section 147(f) of the Internal Revenue Code,
does not constitute an endorsement to a prospective
purchaser of the Bonds of the creditworthiness of the
2
Project or the Company, and, as required by Section
15.1-1380 of the Code of Virginia of 1950, as amended, the
Bonds shall provide that neither the City nor the Authority
shall be obligated to pay the Bonds or the interest thereon
or other costs incident thereto except from the revenues and
moneys pledged therefor and neither the faith or credit nor
the taxing power of the Commonwealth, the City nor the
Authority shall be pledged thereto.
3. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
3
Project or the Company, and, as required by Section
15.1-1380 of the Code of Virginia of 1950, as amended, the
Bonds shall provide that neither the City nor the Authority
shall be obligated to pay the Bonds or the interest thereon
or other costs incident thereto except from the revenues and
moneys pledged therefor and neither the faith or credit nor
the taxing power of the Commonwealth, the City nor the
Authority shall be pledged thereto.
3. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
3
CERTIFICATE
The undersigned Secretary of the Industrial°$~evel~ent~
Authority of the City of Roanoke, Virginia (the Authority) hereby
certifies that the attachment hereto is a true, complete and
correct copy of the Form 8038 filed by the Authority with the
United States Internal Revenue Service in connection with the
issuance of the Authority's Industrial Development Revenue Bond
(Virginia Transformer Corp.) in the principal amount of
$4,400,000.
Dated November
1989.
Auth
Virg
~.~of the City of Ro~Fn~ke,
303 789
'%r. 8038
(Rev, May 1989)
Department of the Treasury
rnterna' Revenue Serv'ce I
[Form 8038]
Information Return for Tax-Exempt
Private Activity Bend Issues
(Under Section 149(e))
I~ See separate Instructions.
3493-7
OMB No. Z545-0720
Expires 5/31/92
~ ReportingAuthority
ll~uer'sname Industrial Development Authority of
City of Roanoke, Virginia
a Numberandstreet
37 West Church Avenue
the
Roanoke, VA 24011
7Nameofissue Industrial Development Revenue Bond
(Virginia Transformer
~ Type°flssue(checkbox(es)thatappliesandenterthelssuePrlceforeach)
h[]
j[]
kE3
Check box if Amended Return · []
54-1106038
?Al9 .89 - 2
ov. 21 , 1989
CUSIP number
770087BU7
9Exempt facility bond:
a [] Airport (sections 142(a)(1) and 142(c)) ....................
b [] Docks and wharves (sections 142(a)(2)and 142(c)) ............
c [] Mass commuting fac t es (sect OhS 142(a)(3)and 142(c)) ..............
d [] Water furnishing facilities (sections 142(a)(4)and 142(e)) ...........
· [] Sewage facilities (section 142(a)(5)) ..................
f [] Solid waste disposal facilities (section 142(a)(6)) .........
g [] Qualified res dent a renta pro ects (sections 142(a)(7) and 142(d)), as follows: .......
Meeting 20-50 test (section 142(d)(1)(A)) .......... []
Meeting 40-60 test (section 142(d)(I)(B)) .......... []
Meeting 25-60 test (NYC only) (section 142(d)(6)) ....... []
Has an election been made for deep rent skewing, (section142(d)(4)(B))? []Yes []No
Facilities for the local furnishing of electric energy or gas (sections 142(a)(8)and 142(f)) .....
Local district heating or cooling facilities (sections 142(a)(9) and 142(g)) ..........
Qualified hazardous waste facilities (sections 142(a)(10) and 142(h)) ...........
High-speed intercity rail facilities (sections 142(a)(11), 142(c), and 142(i)) ......
Check box if you elected not to claim depreciation or any tax credit (see nstructions) . . . ~,. [~ '
! [] Facilities allowed under a transitional rule of the Tax Reform Act of 1986 (see instructions)
Facility type ...... * ' * *
1986 Act section
10 [] Qualified mortgage bond (section 143(a)) ..................
Check box if you elect to rebate arbitrage profits to the U.S ............ · []
I! [] Qualified veterans' mortgage bond (section 143(b)) ............
Check box f you e ect to rebate arb trage prof ts to the U.S.
12 [] ........... ·[]
Qualified small issue bond (section 144(a)), Check box for $10 million small issue exemption · []
13 [] Qualified student loan bond (section 144(b))
14 [] Qualified redevelopment bond (section 144(ci) ..................
15 [] Qualified hospital bond (section 145(c)) ...................
16 [] Qua f ed 501(c)(3) bond other than a qualified hospital bond (section 145) .........
Employer identification number (EIN) of qualifying 501(c)(3) organization .
17 [] Nongovernmental output property bond (treated as private activity bond)(section 141(d))
18 [] Other. Describe (see instructions) l~ .............. ' ' ' '
Description of Bonds
Issue Price
(a) (b) ¢) (d) . I (f (~) --
19 Finalrnaturdy . . 9~-1-14 I VR %15 135 r 000 IS, 135,000 ~/~ ~///////////////~,
Form 8038 (Rev ~~89)
CERTIFICATE OF ALLOCATION
OF PRIVATE ACTIVITY BOND AUTHORITY
On behalf of the Virginia Department of Housing and Community
Development (DHCD), the undersigned hereby certifies, as follows:
Pursuant to the Virginia Private Activity Bond
Regulations, DHCD has made the following allocation of
private activity bond ~uthority in the Commonwealth:
Allocation Date:
Locality:
Amount:
Project:
Bond Type:
Expiration Date:
October 13, 1989
City of Roanoke
$4,400.000
Virainia Transformer Corporation
Manufacturinq
December 15, 1989
Without independent investigation and based, in part, on
filings made with DHCD, the foregoing issue of bonds for
this project issued on or prior to the expiration date,
and with respect to which a copy of IRS Form 8038 shall
have been received by DHCD prior to 5:00 p.m. on the
expiration date, when added to all private activity
bonds issued after December 31, 1988 and on or prior to
such expiration date will not exceed the 1989 State
Ceiling on private activity bonds for the Commonwealth
of Virginia, as established by the provisions of the
Internal Revenue Code of 1986; and therefore, the issue
of Bonds meets the requirements of Section 146 of the
Internal Revenue Code of 1986 (relating to volume cap
on private activity bonds).
Witness my signature this 13th day of October 1989.
OL~i lCL'IPPIN, lCELDMANN & DARBY
(?oa) a44-aooo
October 9, 1989
HAND DELIVERED
Members of the Roanoke City Council
c/o Mary F. Parker, Clerk
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re: Additional Industrial Development Authority
Bond Financing for Virginia Transformer Corp.
Gentlemen and Mrs. Bowles:
The Industrial Development Authority of the City of
Roanoke, Virginia (the Authority), has held a public hearing
for Virginia Transformer Corp., which is requesting a bond
financing of an additional $400,000 to be aggregated with
that of $4,000,000, which has already been approved by the
City, to assist Virginia Transformer Corp. in purchasing
land, constructing a manufacturing facility thereon and
acquiring certain equipment to be used in its manufacturing
operations to be located at the end of Glade View Drive,
N.E. (across from the Tultex plant), in the City of Roanoke,
Virginia.
Enclosed is the formal information package explaining
the project and a form of resolution to be submitted for
action at your October 9, 1989, meeting.
Cordially
Robert E. Glenn
bgm:0042077
Enclosures
cc:
Mr. Jack C. Smith w/encs.
Wilbur C. Dibling, Jr., Esq. w/encs.
Mr. W. Robert Herbert w/encs.
Mr. Brian Wishneff w/encs.
CERTIFICATE OF PUBLIC HEARING
The undersigned, Margaret R. Baker, secretary of the
Industrial Development Authority of the City of Roanoke,
Virginia (the Authority), does hereby certify as follows:
1. Publication of Notice of a public hearing of the
Authority in accordance with the provisions of §15.1-1378.1
of the Code of Virginia, 1950, as amended, was made on
September 25, 1989 and October 2, 1989, in the Roanoke Times
and World News, a newspaper of general circulation published
in the City of Roanoke, Virginia. A copy of the Notice and
a Certificate of Publication is attached hereto as Exhibit A.
2. The Authority held a public hearing as advertised
on October 9, 1989.
3. No comment from the general public was received by
the Authority at the public hearing.
4. At a special meeting of the Authority on October 9,
1989, at which a ~orum of the directors of the Authority
was present and acting throu~out, the Authority adopted its
resolution, a copy of which is attached hereto as Exhibit B.
5. Attached hereto as Exhibit C is a fiscal impact
statement in conformance to § 15.1-1378.2 of the Code.
WITNESS hand this 9t~ d~ of
my
October,
1989~
Mar~ t~ R. Baker, ~ecr~t~r~ \~
Ind( ~opm~t Authority/
Attachments:
A - Copy of Notice and Publisher's Certificate
B - Resolution
C - Fiscal Impact Statement
2
~ NUMbbA - 92220530
PUBLISHER'S F:E &205.7~
hAk~ELL M DANBY Jk
315 SHENANDdA~ bLD~
ROANOKE VA Z~OIi
STATE OF VIMGINIA
CiTY OF kOANUKE
AFFIDAVIT CP PUBLICATION
I, {THE UNDERSIGNtO) AN AUTHORIZED
REPRESENTATivE OF TmE TIAt$-~OKLO COR-
PORATION9 WHICH CORPOKATIGN IS PUBLISHER
OF THE ROANOKE TIMES ~ ~CKLD-NE~S, A
~AiLY Nt~SPAPtR POBLISHt0 IN KOANOKt~ 1N
THE STATE DF VirgINIA, DC CERTIFY THAT
THE ANNEXED NOTICE ~AS PUbLISHEd IN SAIG
NtWSPAPERS ON THL FOLL~.ING DATES
09/25/89 MuRNING
10/02/59 MORNING
WITNESS9
EX-HIB I' &
RESOLUTION OF AUTHORITY
WHEREAS, Virginia Transformer Corp. (the Purchaser) has
requested the Industrial Development Authority of the City of
Roanoke, Virginia (the Authority) to undertake the acquisition,
construction and equipping of a facility (the Project) to be
located in the City of Roanoke, Virginia and to be sold to the
Purchaser, which will be of the character and will accomplish the
purposes of the Virginia Industrial Development and Revenue Bond
Act (the Act), and the Authority has agreed to do so; and
WHEREAS, the Authority proposes to finance the cost of the
Project by the issuance of its Industrial Development Revenue
Bond (Virginia Transformer Corp.) in the principal amount of
$4,000,000 (the Bond), to be secured by an assignment of the
Authority's rights under the promissory note of the Purchaser in
a principal amount equal to the principal amount of the Bond (the
Note) to Dominion Trust Company (the Trustee), as trustee for the
holder of the Bond, and to sell the Project to the Purchaser; and
WHEREAS, the Authority has held a public hearing with respect
to a proposed increase in the principal amount of the Bond to
$4,400,000; and
WHEREAS, there have been presented to this meeting the forms
of the following instruments, which the Authority proposes to
execute to carry out the transactions described above, copies of
which instruments (collectively, the Documents) shall be filed
with the records of the Authority:
-1-
(a) Indenture of Trust dated as of September 1, 1989
(the Indenture) between the Authority and the Trustee,
(b) Agreement of Sale dated as of September 1, 1989
between the Authority and the Purchaser,
(c) The Bond, and
(d) Deed and Bill of Sale dated as of September 1, 1989
from the Authority to the Purchaser;
BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE
CITY OF ROANOKE, VIRGINIA:
1. The Chairman or Vice Chairman of the Authority is hereby
authorized and directed to execute the Documents other than the
Bond and to deliver them to the other parties thereto.
2. The Chairman or Vice Chairman of the Authority is hereby
authorized and directed to assign the Note to the Trustee and to
deliver it to the Trustee.
3. The issuance, sale, execution and delivery of the Bond
are hereby authorized. The Chairman or the Vice Chairman of the
Authority is hereby authorized and directed to execute the Bond
by his manual or facsimile signature, the Secretary of the
Authority is authorized and directed to affix the seal of the
Authority, or to have a facsimile thereof reproduced, on the
Bond and to attest to the same by his manual or facsimile signa-
ture, and any of such officers is authorized and directed to
deliver the Bond to the Trustee for authentication and to cause
the Bond so executed and authenticated to be delivered to or for
-2-
the account of the purchaser thereof upon payment of the purchase
price.
4. The Documents shall be in substantially the forms sub-
mitted to this meeting, which are hereby approved, with such
completions, omissions, insertions and changes as may be approved
by the officers executing them, their execution to constitute
conclusive evidence of their approval of any such completions,
omissions, insertions and changes. Such changes may include a
change in the principal amount of the Bond to any amount which is
not in excess of $4,400,000, together with appropriate
corresponding changes in the other Documents, including changes
in the scheduled mandatory redemption amounts; provided that such
principal amount shall not exceed the maximum amount which has
been approved by the City Council of the City of Roanoke,
Virginia (the Council) for purposes of Section 147(f) of the Code
(as defined in the Indenture) or the maximum amount for which an
allocation has been made by the Virginia Department of Housinu
and Community Development with respect to the Bond for purposes
of Section 146 of the Code.
5. The officers of the Authority are hereby authorized and
directed to execute and deliver all certificates and instruments
(including a Form 8038 to be filed with the Internal Revenue
Service) and to take all such further action as they may consider
necessary or desirable in connection with the issuance and sale
of the Bond and the undertaking of the Project.
-3-
6. Ail other acts of the officers of the Authority which
are in conformity with the purposes and intent of this resolution
and in furtherance of the issuance and sale of the Bond and the
undertaking of the Project are hereby approved and confirmed.
7. The Authority hereby elects to have the provisions of
Section 144(a)(4)(A) of the Internal Revenue Code of 1986, as
amended, applied to the Bond.
8. The Authority hereby recommends that the Council approve
the financing of the Project and the issuance of the Bond in a
principal amount of $4,400,000.
9. The officers of the Authority are hereby authorized and
directed to deliver to the Council (a) a reasonably detailed sum-
mary of the comments expressed at the aforesaid public hearing,
(b) a fiscal impact statement concernin~ the Project in the form
specified in Section 15.1-1378.2 of the Code of Virginia, and
(c) a copy of this resolution, which constitutes the recommen-
dation of the Authority that the Council
the Project and the issuance of the Bond
$4,400,000.
approve the financing of
in a principal amount of
-4-
10/9/89
FISCAL IMPACT STATEMENT
VIRGINIA TRANSFORMER CORP.
Manufacturing Facilities
4.
5.
6.
Maximum amount of financing sought
$4,400,000.00
Estimated taxable value of the
facility's real property to be
constructed in the municipality
$3,000,000.00
Estimated real property tax per year
using present tax rates
$ 37,500.00
Estimated personal property tax per
year using present tax rates
$ 20,000.00
Estimated merchants' capital tax per
year using present tax rates
N/A
Estimated dollar value per year of
goods and services that will be
purchased locally
$ 750,000.00
Estimated number of regular employees
on year-round basis
50
Average annual salary per employee $ 19,000.00
~ ~¥_.. Chairman, Indust~ial~ev~iopment
Authority of the City--of Roanoke,
Virginia
DISCLOSURE DECLARATION
1. I, Beverly T. Fitzpatrick, Jr., am Vice-Mayor of the City of
Roanoke. I am also an employee of Dominion Bankshares.
2. This declaration relates to City Council's proposed vote on
October 9, 1989, approving the plan of financing of the Industrial
Development Authority of the City of Roanoke, Virginia, for the benefit
of Virginia Transformer Corp. Dominion Bank, National Association
will make its irrevocable Letter of Credit available to assist
Virginia Transformer Corp. in the private placement of tax-exempt
bonds to be issued by the Industrial Development Authority. In addi-
tion, Dominion Trust Company will be trustee for the bond issue.
3. Based on the foregoing facts, a business or group, of which I
am a member, may be perceived to be affected by my vote on this trans-
action.
4. I am able to participate in this transaction fairly, objec-
tively and in the public interest.
5. This declaration is being filed out of an abundance of
caution and upon the advice of the City Attorney.
6. This declaration shall be filed by the City Clerk among the
permanent papers of the City on or before the close of business on
October 10, 1989, and shall be retained and made available for public
inspection for a period of five years from the date of filing.
October 9, 1989
everly T. F~tz'~Iftick, Jr/; Vice-Mayor
DISCLOSURE DECLARATION
1. I, Beverly T. Fitzpatrick, Jr., am Vice-Mayor of the City of
Roanoke. I am also an employee of Dominion Bankshares.
2. This declaration relates to City Council's proposed vote on
October 9, 1989, approving the plan of financing of the Industrial
Development Authority of the City of Roanoke, Virginia, for the benefit
of Virginia Transformer Corp. Dominion Bank, National Association
will make its irrevocable Letter of Credit available to assist
Virginia Transformer Corp. in the private placement of tax-exempt
bonds to be issued by the Industrial Development Authority. In addi-
tion, Dominion Trust Company will be trustee for the bond issue.
3. Based on the foregoing facts, a business or group, of which I
am a member, may be perceived to be affected by my vote on this trans-
action.
4. I am able to participate in this transaction fairly, objec-
tively and in the public interest.
5. This declaration is being filed out of an abundance of
caution and upon the advice of the City Attorney.
6. This declaration shall be filed by the City Clerk among the
permanent papers of the City on or before the close of business on
October 10, 1989, and shall be retained and made available for public
inspection for a period of five years from the date of filing.
October 9, 1989
Be ., Vice-Mayor
DISCLOSURE DECLARATION
1. I, Noel C. Taylor, am Mayor of the City of Roanoke.
also a member of the Board of Directors of Dominion Bank.
I am
2. This declaration relates to City Council's proposed vote on
October 9, 1989, approving the plan of financing of the Industrial
Development Authority of the City of Roanoke, Virginia, for the benefit
of Virginia Transformer Corp. Dominion Bank, National Association
will make its irrevocable Letter of Credit available to assist
Virginia Transformer Corp. in the private placement of tax-exempt
bonds to be issued by the Industrial Development Authority. In addi-
tion, Dominion Trust Company will be trustee for the bond issue.
3. Based on the foregoing facts, a business or group,
am a member, may be perceived to be affected by my vote on
action.
of which I
this trans-
4. I am able to participate in this transaction fairly, objec-
tively and in the public interest.
5. This declaration is being filed out of an abundance of
caution and upon the advice of the City Attorney.
6. This declaration shall be filed by the City Clerk among the
permanent papers of the City on or before the close of business on
October 10, 1989, and shall be retained and made available for public
inspection for a period of five years from the date of filing.
October 9, 1989
Noel C. Taylor,
DISCLOSURE DECLARATION
1. I, Noel C. Taylor, am Mayor of the City of Roanoke.
also a member of the Board of Directors of Dominion Bank.
I am
2. This declaration relates to City Council's proposed vote on
October 9, 1989, approving the plan of financing of the Industrial
Development Authority of the City of Roanoke, Virginia, for the benefit
of Virginia Transformer Corp. Dominion Bank, National Association
will make its irrevocable Letter of Credit available to assist
Virginia Transformer Corp. in the private placement of tax-exempt
bonds to be issued by the Industrial Development Authority. In addi-
tion, Dominion Trust Company will be trustee for the bond issue.
3. Based on the foregoing facts, a business or group, of which I
am a member, may be perceived to be affected by my vote on this trans-
action.
4. I am able to participate in this transaction fairly, objec-
tively and in the public interest.
5. This declaration is being filed out of an abundance of
caution and upon the advice of the City Attorney.
6. This declaration shall be filed by the City Clerk among the
permanent papers of the City on or before the close of business on
October 10, 1989, and shall be retained and made available for public
inspection for a period of five years from the date of filing.
October 9, 1989
(
Office of the City Clerk
October 11, 1989
File #60-467
~r. Joel ~. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29802-10989 amending and
reordaining certain sections of the 1989-90 Grant Fund
Appropriations, providing for the appropriation of $575.00 for
the Licensed Practical Nursing Program in order to provide funds
for tuition for selected students. Ordinance No. 29802-10989 was
adopted by the Council of the City of Roanoke at a regular
meeting held on ~onday, October 9, 1989.
Sincerely, ~~
Mary F. Parker, C~C
City Clerk
MFP:ra
Eric.
pc: Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. 0. Box 1020, Salem, Virginia 24153
Or. Frank P. Tota, Superintendent of Schools, P. 0. ~ox
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
lhe 9th day of 0ct0ber, 1989.
No. 29802-10989.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS,
Government of the
exist.
THEREFORE,
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
the Council of the City of
1989-90 Grant Fund
hereby, amended and
Appropriations
Education
Licensed Practical Nursing
$17,068,574
575
Revenue
Education
Licensed Practical Nursing (2) .....................
1) Tuition (035-060-6420-6334-0382) $575
2) Federal Grant
Receipts (035-060-6420-1102) 575
$17,068,574
575
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
October 9, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request For Appropriation of Grant Funds
I have reviewed the attached request for the
appropriation of grant funding for the School Board. The
Licensed Practical Nursing program is funded with 100% federal
funds.
I recommend that you concur with this request of the
School Board.
Director of Fi~a~c~'~~'~
JMS/kp
Attachment
'~1 James M, Turner. Jr,. Chairman
Sallye T, Coleman. Vice Chairman
Guy LU. Ryrd, Jr.
Roanoke
'-Cil:y School Board
Marilyn C. Curtis
Thomas L. Orr
Velma B. Self
William Whil:e, S~.
Frank P. Tol:a. Superintendent
Richard L Helley. Clerk o,~ I:he Roard
P.O 8ox 13105, Roanoke. Vlrginla 240_~1 · 70~-981-2~81
September 27, 1989
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official action at its meeting of September 26, 1989, the
School, Board respectfully requests City Council to appropriate $575.00 for
the Licensed Practical Nursing program to provide tuition for selected
students. The program is one hundred percent reimbursed by federal
funds.
Sincerely,
ichard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
cc:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Rober~ Herbert
,"Mr. Wilburn C. Dibling
~Mr. Joel M. Schlanger (with accounting details)
Excellence in Education
RO~OKE CITY $CNOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
l~censed Practical Nursing FY89
6420
035-060-6420-6334-0382 Tuition
Appropriation Unit Z4L
$ 575.00
035-060-6420-1102
Federal Grant Receipts
$ 575.00
The Licensed Practical Nursing program provides tuition for selected students
to attend the Licensed Practical Nursing course offered by Roanoke City
Schools. The program is one hundred percent reimbursed by federal funds. The
program ends June 30, 1990.
September 26, 1989
Office of the City Clerk
October 11, 1989
File #2?0
Mr. ~. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending approval of expenditures relating to the
Fiscal Year 1989-90 Capital Maintenance and Equipment Replacement
Program for the City Administration, was before the Council of
the City of Roanoke at a regular meeting held on Mondny, October
9, 1989.
On motion, duly seconded and unanimously adopted, Council con-
curred in the recoccnendation.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. Joel M. Schlnnger, Director of Finance
~r. ~eorge C. Snead, Jr., Director of Administration and
Public Safety
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. James D. Ritchie, Director of Human Resources
Mr. Barry L. Key, Manager, Office of Management and Budget
~r. David H. Dew, Budget Administrator
Room456 Muni¢ipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981~2541
..... Roanoke, Virginia
~' -~- : October 9, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Subject:
Recommended Expenditures for Fiscal Year 1989-90 Capital Maintenance and
Equipment Replacement Program (CMERP)
Dear Members of City Council:
I. Backqround:
A. Fiscal Year 1988-89 General Fund Balanc~ designated for Capital Maintenance and
Equipment Replacement (per Council Ordinance No. 26292) is $5,257,947. A report from the
Director of Finance regarding this matter was presented to City Council on August 28, 1989.
8. Capital Maintenance and Equipment Replacement Proqram for Fiscal Year 1989-90, based
on the total of $5,257,947 between City and School Administrations, is as follows:
® School Administration $1,985,722
· City Administration 3,272,225
Residual funds from the Fiscal Year 1988-89 Capital Maintenance and Equipment
Replacement Proqram and Fiscal Year 1989-90 Capital Maintenance and Equipment
Replacement Proqram fundinq for the City and School Administrations are shown below,
resulting in a balance of funds available:
CMERP
Residual CMERP Appropriations Balance
FY 1988-89 FY 1989-90 To Date Available
· School Adm. $150,000 $1,985,722 ($268,167) $1,867,555
· CityAdm. 401,596 3,272,225 (725,029) 2,948,792
D. Fiscal Year 1989-90 General Fund Budqet fundinq availabl~ for capital maintenance and
equipment replacement for the City and School Administrations is shown below, resulting in
a balance of funds available:
Equipment Fixed Asset Appropriations Balance
Replacement Maintenance To Date Available
· School Adm $150,000 $ -0- ($150,000) $ -0-
® City Adm. 600,000 200,000 ( 50,000) 750,000
City Council's approval is required for expenditures relating to the City Administration's
Capital Maintenance and Equipment Replacement Program per Council Ordinance No.
26292.
Honorable Mayor and Members of City Council
Page 2
II. Issues:
A. Needs of the City.
B. Availability of Funds.
III. Alternatives:
City Council approve the recommended expenditure list for the Capital Maintenance and
Equipment Replacement Program (see Exhibit A) for the City Administration which will allow
for competitive bidding.
Funding for items will be appropriated after actual bids/proposals are received and
recommended for City Counc's approval.
1. Needs of the City - This action will help meet many of the critical capital maintenance and
equipment replacement needs of the City.
2. Availability of Funds - Total funding of $2,948,792 is available for use in the FY 1989-90
Capital Maintenance and Equipment Replacement Program for the City Administration.
City Council not approve the recommended expenditure list for the Capital Maintenance
and Equipment Replacement Program for the City Administration.
1. Needs of the City - Critical capital needs of the City will not be met.
2. Availability of Funds - Funds would continue to be available for the Fiscal Year 1989-90
Capital Maintenance and Equipment Replacement Program for the City Administration.
IV. Recommendation:
Recommendation is that City Council adopt Alternative A which will approve for purchase the
recommended items on Exhibit "A" to be included in the Fiscal Year 1989-90 Capital
Maintenance and Equipment Replacement Program for the City Administration.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KTB:mds
Attachment
cc: City Attorney
Director of Finance
EXHIBITA
FISCAL YEAR 1989-90
CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT PROGRAM
SUGGESTED FUNDING PRIORITIES
1. CMERP FUNDS AVAILABLE
e
Suggested Funding Priorities:
Brandon Avenue Road Improvements ($160,000) - The widening of Brandon Avenue
has been previously approved by City Council and is recommended to be funded
from the Fiscal Year 1988-89 CMERP balance remaining of $401,596, included in the
total of $2,948,792.
Campbell Avenue Historical 8uildinqs ($368,000) - Additional funding is required to
renovate three (3) historical buildings purchased by the City last year. This brings the
total estimated cost of renovations to $754,000. These buildings would be used to
house several City departments which are currently renting space at another
location.
Downtown Proiect ($1,613,020) - This figure reflects estimated costs for initial
architecture and engineering specifications and start-up development costs for
construction of 725+ parking spaces which would be located behind the Market
Square building.
Fire Station - 460 East - Land and Construction Costs ($325,000) - Funding for a new
fire station had originally been provided in the 1985 General Obligation bond issue,
but due to timing constraints associated with this project and arbitrage
requirements, these funds were reallocated for school building projects in August,
1987. A new fire station would be constructed along 460 East to serve the rapidly
growing Orange Avenue corridor. This project may be a joint Roanoke City/Roanoke
County effort, and this figure represents fifty percent (50%) of the land and
construction costs. If a jointly constructed facility is not feasible at this time, these
funds would be retained and utilized for the full cost of an independently
constructed fire station.
Library Automation Project ($200,000) - The library automation project has been
previously approved by City Council and is to be partially funded from the Fiscal Year
1988-89 CMERP balance remaining of $401,596, included in the total of $2,948,792.
An estimated $526,000 would fund either the City's portion of the capital costs of a
shared automation system with Roanoke County and the City of Salem or the capital
cost of an independent automated system. Library system automation would
provide enhanced patron service through public on-line access to library holdings, as
well as eliminate many clerical functions currently performed.
Roanoke River Flood Reduction Project ($200,000) - The flood reduction project was
approved by voter referendum. $350,000 had been previously appropriated for the
initial phase of the project. Additional funding would be required to implement
upcoming project phases.
Virqinia Western Community Colleqe [Site DevelopmentJNew Classroom Laboratory]
($68,000) - These funds would be used for the site development of a new classroom
and laboratory building. This amount reflects approximately thirty-eight percent
(38%) of the total amount Virginia Western has requested from local communities
for site development costs. The total cost of the project would be an estimated $2.8
million funded by the State.
Total CMERP Funding Priorities
Contingency Balance
($2,934,020)
$ 14,772
2. EQUIPMENT REPLACEMENT- FUNDSAVAILABLE
e
Suggested Funding Priorities:
· Billinqs & Collections- Electronic Meter Readinq System ($41,541) - This system would
automate the meter reading process throughout the City.
· Buildinq Maintenance - (1) Step Van ($19,000) - The 1970 model unit in daily use
would be replaced because of its rotted body and constant need for repair.
Crisis Intervention Center - Van Replacement ($17,500) - The fifteen (15) passenger
van currently in use has over 70,000 miles. Repairs have cost over $1,800 in the past
six (6) months.
Fire - Equipment for 460 East Station ($105,000) - This funding would provide for the
City's share or fifty percent (50%) of the cost of fire apparatus and an Advanced Life
Support (ALS) ambulance for use at the new fire station. If joint Roanoke
City/Roanoke County purchase of equipment is not feasible at this time, these funds
would be retained and utilized for the full cost of independently purchased
equipment.
Police - (10) Marked Sedans ($160,000) - Ten (10) existing police sedans have met the
70,000 mile replacement criteria established by the City. The estimated useful life of
police sedans is two (2) to four (4) years.
Police - (25) Portable Radios ($37,500) - Additional radios would increase the
efficiency and safety of School Resource Officers and investigative personnel.
Currently, fifteen (15) radios are shared by thirty-one (31) detectives, resulting in a
loss of communication with 50% of those working once leaving the vehicles.
Refuse - (1) 20 Cubic Yard Rear-Loadinq Packer ($94,000) - The packer has been used
on a daily basis for sixteen (16) years. As it often needs major repairs, a significant
amount of time has been dedicated to its maintenance.
Siqnals & Alarms- (1) 2 1/2 Ton Cab & Chassis ($32,500) - The 1970 model cab and
chassis in use frequently requires repairs. As this is the only unit available to set poles,
pull cable and set or remove mast arms, it is essential that it be available when
needed.
Street Maintenance - (1) One-Ton Crew Cab 4WD Pick-up Truck ($25,000) - This 1972
model pickup truck is used daily. Its condition, age, mileage and repair costs merit
replacement. The new truck would also be utilized during snow removal.
$ 600~000
Street Maintenance - (1) Tandem Axle Dump Truck ($65,000) - The 1975 model truck
is used for transporting stone from a quarry to City stock piles. The unit has 134,000
miles and is in poor condition.
Total Equipment Replacement Funding Priorities
Contingency Balance
(9597,041)
21959
3. FIXED ASSET MAINTENANCE - FUNDS AVAILABLE
Suggested Funding Priorities:
Commode/Sink Replacement - Juvenile Detention Home (95,000) - The purchase of
stainless steel units would eliminate the need to replace broken fixtures. The cost
would be shared by the City and State (this figure represents the City's share, or fifty
percent (50%) of the cost).
Heat Pump Replacement-Preston Park Recrecreation Center ($15,000) - The existing
heat pump was damaged during a storm. It has previously been repaired, but the
maintenance cost was and still is excessive.
Mill Mountain Zoo ($36,000) - This funding would provide for improvements to the
animal holding area, the addition of a brick plaza at the front entrance of the zoo
and renovation of the zoo storage areas for this City asset. Additional maintenance
requests, estimated at $15,000, have not been funded at this time.
Replace Coolinq Towers - National Guard Armory (928,000) - The cost to repair the
existing towers is more than two-thirds (2/3) the cost of replacing them.
Roof Replacement - Fallon Park Swimminq Pool ($7,725) ~ This roof is aged and
leaking.
Roof Replacement ~ Jefferson Hiqh School (920,000) - This roof is in very bad
condition and would need to be replaced prior to renovations at the high school.
Roof Replacement - Melrose Library (930,000) - This roof constantly leaks and would
be replaced to prevent damage to library books.
· Roof Replacement- Washinqton Park Swimminq Pool (97,725) - This roof is aged and
leaking.
9 150~000
Total Fixed Asset Maintenance Funding Priorities
Contingency Balance
$ (149,450)
9 sso
4. ~o CHOOL ADMINISTRATION CMERP FUNDS $ 1,867~55S
Less:
Asbestos Removal ($550,000) - Approximately one-half (1/2) of all Priority I asbestos
materials in school buildings would be removed in accordance with the
Environmental Protection Agency (EPA) approved management plan. This would
eliminate a long-term health hazard to staff and students.
Expansion of Computer Science Proqrams ($60,000) - This would provide additional
computer science equipment for elementary and senior high schools to match that
purchased through the Governor's Technology Initiative program. This equipment
would allow students to develop computer literacy skills using more modern
computers.
Facility Maintenance ($75,000) - The school system has established annual
requirements for upgrading its facilities, removing or controlling safety hazards,
preventing the deterioration of building structures and providing more efficient
operations.
· Improvement of School Heatinq ($125,000) - Boilers in two (2) older elementary
schools would be replaced because of age and poor operating condition.
Remodetinq and Modernization of Elementary Schools ($250,000) - Elementary
school buildings constructed prior to 1930 are in need of upgrades in plumbing,
electrical systems, heating, air conditioning, ventilation and window systems to
extend the useful life of the schools by twenty-five (25) years. These funds would be
used for Oakland Elementary School.
Replacement of Instructional Equipment ($157,555) - An annual replacement
schedule has been established to remove worn out and obsolete equipment and
furniture at all elementary and secondary schools.
Roof Renovation ($300,000) - School roofs should be renovated once every twenty-
five (25) years to prevent serious building damage from wind and moisture. This
schedule should minimize emergency roof repair work and prevent long-term
deterioration of roof decks.
· Textbooks ($3S0,000) - Newly adopted textbooks would be purchased.
Total School Administration CMERP Funding Priorities
($1,867,555)
School Administration Balance $ -0-
Office of the City Clerk
Qctober 11, 1989
File #60-72
Mr. Joel ~. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29803-10989 amending and
reordaining certain sections of the 1989-90 Grant Fund
Appropriations, providing for the appropriation of $15,860.00 of
supplemental funds allocated to the Social Services Department by
the State Department of Social Services, in connection with
funding for Independent Living Services for eligible foster care
children. Ordinance No. 29802-10989 was adopted by the Council
of the City of Roanoke at a regular meeting held on ~onday,
October 9, 1989.
Sincerely, ~,X~
~lary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: ~r.
~r.
Ms.
~. Robert Herbert, City Manager
James D. Ritchie, Director of Human Resources
Corinne B. Gott, Superintendent of Social Services
Room456 /MunicipalBuilding 215Church Avenue, S.W. Roanoke. Virginia 24011 (70.~)981-2541
AN ORDINANCE
the 1989-90 General
emergency.
WHEREAS, for
Government of the
exist.
THEREFORE,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
/he 9th day of October, 1989.
No. 29803-10989.
to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
the Council of the City of
1989-90 General Fund
hereby, amended and
Appropriations
Health and Welfare
Social Services - Services
$11,940,161
4,703,123
Revenue
Grants-in-Aid Commonwealth Welfare (2) .......................................
1) Purchased Services (001-054-5314-3160) $15,860
2) Purchased Services (001-020-1234-0683) 15,860
$51,610,147
7,094,958
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
October 9, 1989
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: INDEPENDENT LIVING SERVICES
I. BACKGROUND
Ao
The State Department of Social Services hast since the adoption of
the FY 89-90 budget, allocated $15,860 to the local Social Services
Department to provide Independent Living Services for eligible
foster care children aged 16 to 18.
Allocation provides funds for services to improve care and preparation
of teenagers and other children in foster care for, ultimately,
independent living through foster home recruitment, training of foster
parents and social work staff, and development of local training
efforts to help foster care youth to develop skills necessary for
successful independent living.
II. CURRENT SITUATION
A. Independent Living Services are 100% reimbursed by the State Department
of Social Services.
B. City Council is requested to appropriate revenu~ for supplemental funds
allotted by the State Department of Social Services.
III. ISSUES
A. Services to eliKible foster care children.
B. Funding.
IV. ALTERNATIVES
A. Appropriate revenue of $15~860 to provide for Independent Living
Services to eligible children.
Services to eliKible children 16 years and older will be available
to assist them in making the transition from foster care to
independent living. Foster home recruitment and training
activities can be provided to insure appropriate care for children
in foster care.
Page Two
2. Funding is 100% reimbursed by the State Department of Social
Services.
B. Do not appropriate revenue to provide for Independent Living Services.
1. Services to eligible foster care children and certain recruitment/
training activities for foster parents cannot be provided.
2. Funding. Not an issue.
V. RECOMMENDATION
City Council concur in the implementation of Alternative A and increase
Revenue estimate of funds received from the State Department of Social
Services Account #001-020-1234-0683 and corresponding increase in
Expenditure Account #001-054-5314-3160 by $15,860.
CC
Respectfully submitted,
W. Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Corinne B. Gott, Superintendent of Social Services
Office of the City Clerk
October 11, 1989
File #57
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~r. Herbert:
I am attaching copy of Ordinance No. 29805-10989 approving the
issuance of Change Order ,¥o. 1 to the City's contract with B & S
Construction Company, for construction of downtown curb and
sidewalk replacement to provide for installation of 26 tree gra-
tes at appropriate locations on portions of Jefferson Street,
First Street and Second Street, S. W. Ordinance No. 29805-10989
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, October 9, 1989.
Sincerely, /~~
Mary F. Parker, CMC
City Clerk
MFP : ra
E~IC,
pc:
Mr. William Gee, B & S Construction Company, 2011 Salem
Avenue, S. W., Roanoke, Virginia 24016
Mr. Franklin D. Kimbrough, III, Executive Director, Downtown
Roanoke, Inc., 410 First Street, S. W., Roanoke, Virginia
24011
~r. Joel M. Schlanger, Director of Finance
~r. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Barry L. Key, Manager, Office of Management and Budget
Room456 Municipal0t~ilding 215Church Avenue. S,W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF
The 9th day of October, 1989.
No. 29805-10989.
ROANOKE,
VIRGINIA,
AN ORDINANCE approving the City ~anager's issuance of Change
Order No. 1 to the City's contract with H & S Construction
Company, for construction of downtown curb and sidewalk replace-
ment; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is authorized
and empowered to issue, for and on behalf of the City, upon form
approved by the City Attorney, Change Order No. 1 to the City's
contract with H & S Construction Company, dated June 12, 1989,
to the construction of downtown curb and sidewalk repla-
related
cement.
2.
Such Change Order shall provide for the following
changes in the work to be performed:
ORIGINAL OONTRACT A~UNT $436,150.00
CONTRACT A~DUNT INCLUDING PREVI~JS CHANGE O~DERS $436,150.00
Installation of 26 tree grates at appropriate
locations on portions of Jefferson Street,
First Street, and Second Street, S.W. + 25,350.00
CONTRACT A~OUNT INCLUDING CIiANGEO~DERNO. 1 $461,500.00
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
October 11, 1989
File #60-5?
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29804-10989 amending and
reordaining certain sections of the 1989-90 Capital Fund
Appropriations, providing for the transfer of $32,500.00 from
Sidewalks, Curb and Gutter, Phase III, to Downtown Curb and
Sidewalk, in connection with execution of Change Order ~o. I to
the City's contract with H & $ Construction Company for curb and
sidewalk replacement, to provide funds for tree grates, trees
and installation at appropriate locations on portions of
Jefferson Street, First Street, and Second Street, S. W., in the
downtown area of the City. Ordinance No. 29804-10989 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, October 9, 1989.
gincerely,
~ary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
W. Robert Herbert, City Manager
Hr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
~r. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Barry L. Key, Manager, Office of Management and 8udget
Room 456 MunicipalSuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
AN ORDINANCE
the 1989-90 Capital
emergency.
WHEREAS, for
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
lhe 9th day of October, 1989.
No. 29804-10989.
to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Streets and Bridges $ 5,623,408
Downtown Curb & Sidewalk (1) ....................... 493,650
Sidewalks, Curb, Gutter, Ph. III (2) ............... 347,054
1) Appropriations from
General Revenue
2) Appropriations from
General Revenue
(008-052-9631-9003) $ 32,500
(008-052-9604-9003) (32,500)
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
Roanoke, Virginia
October 9, 1989
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Downtown Curb and Sidewalk Replacement
Recommended Additional Improvements
I. Background:
1988 Capital Improvements Bond Referendum included
$1 million for neighborhood curb, gutter and sidewalk
improvements. A portion of those funds were intended for
curb and sidewalk replacement in the downtown area to
improve pedestrian safety.
Contract in the amount of $436,150 was awarded by City
Council on June 12, 1989, to H & S Construction Company for
Phase I of the work needed in the downtown area.
Representatives of Downtown Roanoke Inc. appeared before
City Council on August 16, 1989, and urged that the City
incorporate streetscape improvements (i.e., trees,
ornamental street lights) along with the replacement
sidewalk construction project.
II. Current Situation:
Meetings have been held between representatives of the City
of Roanoke and Downtown Roanoke, Inc., to discuss the
current curb and sidewalk replacement project. There is
general agreement that additional streetscape improvements,
such as were previously installed on portions of Church
Avenue, are desirable features to enhance the appearance
along downtown streets.
Decorative street lighting fixtures can be added in the
future when funds are more readily available. Electrical
conduits could likely be installed in the street adjacent to
curbs, thus minimal effect would result to the new sidewalks
about to be installed.
Trees at appropriate locations within the new sidewalk
sections would add to the appearance of downtown and
minimize the need to remove concrete in the future.
Twenty-six locations have been identified where trees could
be installed as part of the current sidewalk replacement
project.
Page 2
III. Issues:
A. Environmental Quality
B. Cost
C. Funding
IV. Alternatives:
City Council approve a change order to the current curb and
sidewalk replacement contract and authorize the installation
of 26 trees at appropriate locations on portions of
Jefferson Street, First Street, and Second Street, S. W.
Environmental Quality, one of City Council's Strategic
Issues, will be enhanced and the appearance of the
downtown streetscape will be further improved. Pending
removal of the Jefferson Street leg of the Hunter
Viaduct will reduce through traffic on this street and
increase its potential for pedestrian orientation.
Cost will be $32,500 for tree grates, trees, and
installation. Part of this expense results from
additional labor required to form the concrete around
openings for the tree grates.
Funding is available in the previously completed
project for Sidewalks, Curb and Gutter, Phase III,
Account No. 008-052-9604-9003.
City Council not approve a change order to the current curb
and sidewalk replacement contract and not authorize the
installation of trees on certain downtown streets at this
time.
Environmental Quality will not be enhanced and the
appearance of the downtown streetscape will remain as
is for the time being.
Cost will not be incurred now, but will be delayed
until a later date. The added cost of removing
sidewalk sections to install trees will then be a
factor.
3. Funding will remain available.
Page 3
V. Recommendation:
Ao
City Council accept Alternative "A," thus authorizing the
installation of 26 trees at designated locations in the
downtown area.
Approve Chan~e Order No. 1 to the contract with H & S
Construction Company for 26 tree grates and installation for
for $25,350.
Transfer $32,500 from Sidewalks, Curb and Gutter,
Phase III, Account No. 008-052-9604-9003 to the following
accounts:
$25,350 to Account No. 008-052-9631-9001 for contractor
purchase and installation of tree grates.
2o
$7,150 to Account No. 008-052-9631-9001 for City forces
to purchase and install the trees.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
CC:
Mr. Franklin Kimbrough, Downtown Roanoke Incorporated
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. George C. Snead, Director of Administration & Public Safety
Mr. Charles M. Huffine, City Engineer
Mr. Barry L. Key, Manager, Office of Management & Budget
Office of the City Clerk
October 11, 1989
File #2?
~r. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. ~erbert:
I am attaching copy of Ordinance No. 29807-10989 authoriziag the
e~ecution of a contract with Mattern & Craig, P.C., to provide
engineeriag services for replacement of the Salem Avenue Storm
Drain, in an amount not to exceed $15,960.00. Ordiaance ~o.
29807-10989 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, October 9, 1989.
Sincerely, _~~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. Stewart W. Hubbell, Mattern & Craig, P.C.,
Street, S. W., Roanoke, Virginia 24016
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
701 First
Room456 MonicipaIBuilding 215Church Avenue, S.W. Roanoke, Virginia 2a.011 (703)981-2541
IN THE COUNCIL OF THE CITY OF
The 9th day of 0ct0ber, 1989.
No. 29807-10989.
ROANOKE,
VIRGINIA,
AN ORDINANCE authorizing the execution of a contract with
Mattern & Craig, P.C., to provide engineering services for
replacement of the Salem Avenue Storm Drain; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City,
to execute and attest, respectively, an agreement with Mattern &
Craig, P.C., for the provision by such firm of engineering ser-
vices for replacement of the Salem Avenue Storm Drain, as more
particularly set forth in the October 9, 1989, report of the City
Manager to this Council.
2. The contract authorized by this ordinance shall not
exceed the sum of $15,960.00.
3. The form of the contract with such firm shall be approved
by the City Attorney.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
October 11, 1989
File #60-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Ur. Schlanger;
I am attaching copy of Ordinance No. 29806-10989 amending and
reordaining certain sections of the 1989-90 Capital Fund
4ppropriations, providing for the transfer of $15,960.00 from
Central Business District Storm Drain to Salem Avenue Storm
Drain Replacement, in connection with award of an engineering
services reimbursement, with a cost ceiling contract, to Mattern
and Craig, P. C., for necessary evaluations and design of work
relative to replacement of the Salem Avenue storm drain.
Ordinance No. 29806-10989 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, October 9, 1989.
Sincerely,
Mary F. Parker,
City Clerk
CMC
MFP:ra
Eno.
pc: ~r.
Mr.
Mr.
~s.
Mr.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
~arah E. Fitton, Construction Cost Technician
Kit H. Kiser, Director of Utilities and Operations
Room456 MunicipalSuilding 215Church Avenue. S.W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
/he 9th day of 0ct0bem, 1989.
No. 29806-10989.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Sanitation
Central Business District Storm Drain (1) ..........
Salem Avenue Storm Drain Replacement (2) ...........
$10,190,317
53,313
15,960
1) Appropriations from
General Revenue
2) Appropriations from
General Revenue
(008-056-9572-9003)
(008-052-9643-9003)
$(15,960)
15,960
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
October 9, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Engineering Services
Replacement of Salem Avenue Storm Drain
I. Backsround:
Downtown Roanoke has been subject to periodic flooding since the first
settlement of Big Lick. Long duration storms along the Roanoke River,
Lick Run and Trout Run and short duration storms (thunder storms)
within the downtown area can result in flooded streets and businesses.
1988 Capital Improvement Pro~ram included $390~000 for enlarging drop
inlets and pipe sizes, providing access points, and cleaning the sedi-
ment buildup within the system.
II. Current Situation:
City Staff has visually inspected and evaluated the capacity of the
entire downtown storm drain system. Potential structural deficiencies
were observed near Norfolk Avenue on Norfolk-Southern right-of-way and
near Salem Avenue (from Salem Avenue to the Campbell Avenue - 1st
Street intersection). Norfolk-Southern was notified by letter of
their potential problem, while City staff proceeded on the City sec-
tion as an emergency until structural integrity was determined.
Professional consultant reviewed City staff's observations and deter-
mined that there was no immediate danger to the public. However, the
potential for further deterioration necessitates the need to rehabili-
tate or replace approximately 300 feet of storm drain.
Engineering Services Qualification Proposals for the necessary eva-
luations and design of work to the system to correct structural defi-
ciencies were publicly advertised and received from:
Hayes, Seay, Mattern and Mattern, Inc.
* Mattern & Craig, P.C.
Page and McLawhorn
Page 2
Selection of the firm for consideration was based on the following
criterions:
1. Qualifications of personnel
2. Time available to meet schedule
3. Experience on similar projects
4. Ability to produce project on time
5. Local accessibility for project coordination and cooperation
6. Response to request for proposal
7. Past record with City of Roanoke
Interviews were held with all three (3) firms.
Staff team included
Charles M. Huffine, City Engineer; John A. Peters, Civil Engineer II;
and Earl Sturgill, Civil Engineer I.
Negotiations were conducted with that firm considered most qualified
(Mattern & Craig, P.C.) for necessary evaluation and design.
Scope of Work to be performed include:
1. Field inspection, topographic survey, hydraulic analysis, and
two (2) alternatives with estimates.
Prepare construction documents for alternative selected by the
City with estimate, advertise project, conduct prebid conference
and assist in evaluating bids.
3. Conduct preconstruction conference, review shop drawings, site
visits, review pay request and perform final inspection.
Cost reimbursement fee for engineering services is based upon actual
manhours used. Mattern & Craig, P.C. offers reasonable manhour pay
rates and an acceptable cost ceiling. Ceiling fee: $15~960.00.
III.
A. Inclusion of proper work scope
B. Reasonableness of fee
C. Availability of funding
Page 3
IV. Alternatives are:
A. Award an en~ineerin~ services reimbursement with a cost ceilin8
contract to Mattern & Craig, P.C. in an amount not to exceed $15~960.00.
1. Inclusion of proper work scope has been reviewed and verified.
2. Reasonableness of fee has been established through "cost ceiling".
The cost ceiling is $15~960.00.
3. Availability of fundin~ exists in "Central Business District
Storm Drain", Account No. 008-056-9572-9003.
B. Do not award an en~ineerin8 services reimbursement with a cost ceiling
contract to Mattern & Craig, P.C. in an amount not to exceed $15~960.00.
1. Inclusion of proper work scope would have to be deferred to the
City or other consultants.
2. Reasonableness of fee cannot be assured.
3. Availability of fundin8 remains in "Central Business District
Storm Drain", Account No. 008-056-9572-9003.
V. Recommendation is that the City:
mo
Award an engineering services reimbursement with a cost ceiling
contract in a form approved by the City Attorney to Mattern & Craig,
P.C. in an amount not to exceed $15~960.00.
Authorize Director of Finance to transfer $15~960.00 from the "Central
Business District Storm Drain" Account No. 008-056-9572-9003 to an
account to be entitled Salem Ave. Storm Drain for this contract.
WRH/JAP/fm
Respectfully,
W. Robert Herbert
City Manager
cc:
Director of Finance
City Attorney
Director of Public Works
Director of Utilities and Operations
City Engineer
Construction Cost Technician
Office of the City Clerk
9ctober 11, 1989
File #219-70
Mr. Lucian Y. Grove
President
Contracting Enterprises, Inc.
P. O. ~ox 13725
Roanoke, Virginia 24036
Dear Mr. Grove:
I am enclosing copy of Ordinance No. 29808-10989 awarding a
contract to Contracting Enterprises, Inc., for performing
underground traffic signal and fire alarm work, including
repairing, rebuilding and/or providing new installations at
various locations within the City, in an amount not to exceed
$150,000.00. Ordinance No. ~9808-10989 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, October 9, 1989.
Sincerely, ~
Mary F. Parker, C~iC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
~r. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director of Public Works
Mr. William M. Mullins, Manager, Signals & AlarMs
Mr. Charles M. Huffine, City Engineer
and
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office ofthe City Clerk
October 11, 1989
File #219-70
Mr. Cordon W. Crawford
Secretary/Treasurer
Richardson-Waylaad Electrical Corporation
P. O. ~ox 12648
Roanoke, Virginia 24027
Dear ltr. Crawford:
I am enclosing copy of Ordinance No. 29808-10989 awarding a
contract to Contracting Enterprises, Inc., for performing
underground traffic signal and fire alarm work, including
repairing, rebuilding and/or providing new installations at
various locations within the City, in an amount not to exceed
$150,000.00. Ordinance No. 29808-10989 was adopted by the
Council of the City of Roanoke at a regular ineeting held on
Monday, October 9, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
~ViFP : ra
Enc.
Room456 Municipateuilding 215Church Avenue, S.w. Roanoke, Virginia 24011 (703)981-2541
Office of the City Clerk
October 11, 1989
File #219-70
Mr. Terry L. Austin
President
4ustin Electrical Construction, Inc.
P. 0. Box 398
Buchanan, Virginia 24066
Dear Mr. Austin:
I am enclosing copy of Ordinance No. 29808-10989 awarding a
contract to Contracting Enterprises, Inc., for performing
underground traffic signal and fire alarm work, including
repairing, rebuilding and/or providing new installations at
various locations within the City, in an amount not to exceed
$150,000.00. Ordinance No. 29808-10989 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, October 9, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Mary F. Parker, C~4C
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 Church Ave~ue, S.W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of 0¢t0ber, 1989.
No. Z9808-10989.
AN ORDINANCE awarding a contract for performing underground traf-
fic signal and fire alarm work, including repairing, rebuilding and/or
providing new installations at various locations within the City; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid, based upon unit prices, as set forth in the City
Manager's report dated October 9, 1989, made to the City by Con-
tracting Enterprises, Inc., for performing underground traffic signal
and fire alarm work, including repairing, rebuilding and/or providing
new installations at various locations within the City, meeting all of
the City's specifications and requirements made for said work, be and
said bid is hereby ACCEPTED.
2. The total amount to be paid to Contracting Enterprises,
Inc., for the performance of said work shall not exceed the sum of
$150,000.00.
3. The City Manager or his designee is hereby authorized to
execute any appropriate documentation, incorporating therein the
City's specifications, the terms of said bidder's proposal and the
terms and provisions of this ordinance.
4. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each
such bid.
5.
municipal
nance
such bidder and to express to each the City's appreciation for
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this ordi-
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
October 9, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids For Underground Traffic Signal &
Fire Alarm Work, Various Locations
I concur with the recommendation of the attached report
and recommend it to you for appropriate action.
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
Roanoke, Virginia
October 9, 1989
Honorable Noel C. Taylor, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Bids For Underground Traffic Signal &
Fire Alarm Work, Various Locations
I. Background:
A. City practice has been to contract the underground work
of installing and rebuilding traffic signals.
Purpose of Bids is to develop unit prices for certain
work incorporated in Traffic Signal / Fire Alarm /
Street Lighting work in repairing, rebuilding, or
additional installations. These prices are for a year
with a 6-month extension upon mutual agreement.
Approval of contract will allow work to be accomplished
at various locations throughout the time period without
having to receive bids for each location.
Bids were based on a minimum estimated quantity of work
to be accomplished.
Contract will establish unit prices and a maximum total
to be spent. Estimated cost and quantities are for
known work at several locations identified below.
Additional work will be performed at other locations
based on these same unit prices. Purchase orders will
be issued for each location (subject to availability of
funds) prior to start of work.
E. Identified intersections that need major work
1. Franklin Road & Duke of Gloucester, S.W.
2. Brandon Avenue & Main Street, S.W.
Members of Council
Page 2
3. Grandin Road & Memorial Avenue, S.W.
4. Peters Creek Road & Cove Road, N.W.
Specifications were developed for proposed work and
public advertisement was published in the Roanoke Times
and World News on August 13, 1989.
Pre-Bid hearing was held on August 23, 1989 at 9:00
a.m. The plans and specifications were reviewed with
four possible bidders with no major objections. An
Addendum was issued to clarify some minor questions.
Bids were received after due and proper advertisement,
until 2:00 p.m., on September 1, 1989, at which time
all bids so received were publicly opened and read in
the Office of the Manager of General Services.
II. Current Situation
III.
A. Three (3) bid responses were received. A tabulation of
the bids received is attached.
B. Ail bids were evaluated in a consistent manner by
representatives of the following departments.
1. General Services
2. Engineering
3. Signals & Alarms
The lowest bid, as submitted by Contracting
Enterprises, Inc., of Roanoke, Va., meets all required
specifications.
Issues
A. Compliance of bidder with requirements of the Contract
Documents.
B. Amount of low bid
C. Funding for construction
D. Time of work
Members of Council
Page 3
IV. Alternatives
Council accept the lowest responsible bid, based on
unit prices bid, and award a contract to Contracting
Enterprises, Inc. for work to be accomplished in an
amount not to exceed $150,000.00. Minimum value of
work to be accomplished would be the amount of bid,
based on unit prices, of $74,036.00. Maximum value of
work to be accomplished, based on unit prices, would be
$150,000.00. Purchase orders will be issued for the
work at various locations throughout the City during
the coming year.
Compliance of the bidder with the requirements of
the Contract Documents - this issue would be met
with this alternative.
2. Amount of low bid - is acceptable.
Funding for construction - is available from the
Capital Project Fund, Traffic Signals General
(008-052-9560-9065).
Time of work - will be coordinated with other
projects and continue for one year or life of
contract.
Reject all bids; do not award contract. Old obsolete
traffic signals will not be replaced or updated.
Repair costs will continue to climb and old units may
not be repairable.
1. Compliance with requirement of Contract Documents -
would not be an issue in this alternative.
2. Amount of low bid - would probably be higher if bid
at a later date.
3. Funding for construction - would not be expended
under this alternative.
Time of work - will be put off, thereby
jeopardizing the proper operation of certain
traffic signals; will probably require separate
bids for all jobs thereby incurring additional
costs.
Members of Council
Page 4
V. Recommendation
That City Council approve Alternative "A" and award the
Contract to Contracting Enterprises, Inc. on a unit
price basis not to exceed $150,000.00. All work and
payment will be via purchase orders issued for each
location subject to availability of funds and prices
will be used and orders written for a one-year period
and may be extended for six months as spelled out in
Contract requirements.
Reject the other bids received.
William F. Clark, Chairman
WFC:WMMjr:DDR:jrm
Attachment: Tabulation of Bids
copy:
City Manager
City Attorney
Director of Finance
Director of Public Works
Manager of General Services
Manager of Signals & Alarms
City Engineer
W~i~liam M. Mullins, Jr. ~
D. Darwin Roupe
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Office of the City Clerk
October 11, 1989
File #60-448
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29809-10989 amending and
reordaining certain sections of the 1989-90 General Fund
Appropriations, providing for the establishment of accounts
receivable from Cox Cable Roanoke in the amount of $20,000.00,
from the County of Roanoke in the amount of $2,947.00, from the
Town of Vinton in the amount of $625.00, and transfer of the
City's remaining balance of $358.00 from the General Fund
Contingency to the Cable Television Contract account, in connec-
tion with a consulting services contract with 0. D. Page, P.E.,
for renewal of the proposed cable television franchise.
Ordinance No. 29809-10989 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, October 9, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W.
Robert Herbert,
City Manager
Room 456 Municipal Building 215 Church Avenue, $. W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
7he 9th day of October, 1989.
No. 29809-10989.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for
Government of the
exist.
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Nondepartmental
Contingency - General Fund (1) ....................
Miscellaneous (2) .................................
$11,848,525
559,139
253,530
Revenue
Due from Cox Cable Roanoke (3) ....................
Due from County of Roanoke (4) ....................
Due from Town of Vinton (5) .......................
20,000
2,947
625
1) Contingency (001-002-9410-2199) $( 358)
2) Cable TV Contract (001-004-9140-2174) 23,930
3) Cox Cable Roanoke (001-1242) 20,000
4) County of Roanoke (001-1222) 2,947
5) Town of Vinton (001-1222) 625
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
OEPAHTM£NT OF FINANCE
CITY OF ROANOKE, VA.
October 9, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Cox Cable Television Franchise Renewal
The City Manager was authorized to execute a consulting
contract with O. D. Page, P.E., regarding the proposed cable
television franchise renewal on June 5, 1989, Ordinance No. 29596,
in the amount of $28,930. The cable company agreed to reimburse
up to $20,000 of this cost. The remaining cost was to be
allocated to each jurisdiction in accordance to the percentage of
cable television subscribers. The total contract amount will be
allocated as follows:
Cox Cable Roanoke $20,000
City of Roanoke 5,358
County of Roanoke 2,947
Town of Vinton 625
$28,930
The City of Roanoke paid $5,000 upon execution of the contract.
The remaining balance needs to be appropriated and accounts
receivables established.
The attached budget ordinance will establish accounts
receivables from Cox Cable Roanoke $20,000, County of Roanoke
$2,947, Town of Vinton $625, and transfer the City's remaining
Honorable Mayor and Members of City Council
Page 2
October 9, 1989
balance of $358 from the General
Cable Television Contract account no.
I recommend that Council
ordinance to appropriate these funds.
Fund Contingency account to the
001-004-9140-2174.
adopt the attached budget
JMS/kp
Attachment
Office of the City Clerk
October 11, 1989
File #276
Mr. David R. Hathcock
Director
Depart,nent of Coramerce
Commonwealth of Virginia
3600 ~st Broad Street
Richmond, Virginia 23230-4917
Dear Mr. Hathcock:
I am enclosing copy of Resolution Ho. 29810-10989 consenting to
the conduct of wrestling, boxing and sparring exhibitions within
the City of Roanoke, pursuant to §54.1-810, Code of Virginia
(1950), as amended. Resolution No. 29810-10989 was adopted by
the Council of the City of Roanoke at a regular meeting held on
~onday, October 9, 1989.
Sincerely,
~ary F. Parker,
City Clerk
C~4C
MFP:ra
Enc.
pc: Mr. W. Robert
The Honorable
Herbert, City Manager
Jerome S. ~oward, Jr.,
Commissioner
of Revenue
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Vkginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of October, 1989.
No. 29810-10989.
VIRGINIA,
A RESOLUTION consenting to the conduct of wrestling, boxing
and sparring exhibitions within the City of Roanoke pursuant to
$54.1-810, Code of Virginia (1950), as amended..
WHEREAS, there is a desire to conduct wrestling, boxing and
sparring exhibitions within the City of Roanoke;
WHEREAS, City Council apparently has not consented to the con-
duct of such wrestling, boxing and sparring exhibitions within the
City as required by §54.1-810.B., Code of Virginia (1950), as
amended; and
WHEREAS, Council is desirous of correcting the foregoing over-
sight;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
as follows:
1. This Council consents to the conduct of wrestling, boxing
and sparring exhibitions within the City pursuant to $54.1-810.B.,
Code of Virginia (1950), as amended.
2. The Clerk is directed to forward an attested copy of this
resolution to David R. Hathcock, Director, Department of Commerce,
Commonwealth of Virginia, 3600 West Broad Street, Richmond, Virginia
23230-4917.
ATTEST:
City Clerk.
WILBURN C. DIBLING, JR.
C TY OF ROANOKE
O;FF!~r~:0F THE CITY ATTORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595
October 9, 1989
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
KATHERINE HOWE JONES
STEVEN J. TALEVI
ASSISTANT CITY ATTORNEY S
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Conduct of wrestling, boxing and sparring
exhibitions within the City
Dear Mrs. Bowles and Gentlemen:
I was recently requested to advise as to the annual
business license tax applicable to promoters of wrestling,
boxing and sparring exhibitions. Upon researching the
matter, I learned that the Commonwealth licenses these
activities and imposes an annual fee which is in lieu of
any local business license tax. See §54.1-810.A., Code of
Virginia (1950), as amended, a copy of which is attached.
My research also revealed that subsection B of §54.1-810
provides that no license shall be issued by the Virginia
Athletic Board for the conduct of wrestling, boxing or
sparring matches in any city unless the city council has
consented by ordinance or resolution to such exhibitions.
Apparently, the City Council has never adopted such resolu-
tion and the licenses previously issued by the Virginia
Athletic Board for the conduct of such exhibitions within
the City have been erroneously issued.
To correct what may have been an oversight, I am trans-
mitting for consideration of Council a resolution by which
it may approve the conduct of wrestling, boxing and sparring
exhibitions within the City. I would call to the attention
of Council that the City does receive an admissions tax on
these events. In addition, the City receives a small amount
of revenue each year pursuant to $54.1-803 of the State Code
which requires the Virginia Athletic Board to return a por-
tion of the license tax on these events to localities based
on an established formula.
Honorable Mayor and Members
October 9, 1989
Page 2
Should there be any questions in this matter, I will be
pleased to attempt to address them.
With kindest personal regards, I am
WCDJr:fcf
Attachment
Sincerely yours,
Wilburn C. Dibliug, Jr.
City Attorney
W. Robert Herbert, City Manager
The Honorable Jerome S. Howard, Jr., Commissioner
of Revenue
David R. Hathcoek, Director, State Department of Commerce
Mr. John Hagen
Mary F. Parker, City Clerk
Office of the City Clerk
October 11, 1989
File #132-137
Mr. Wilburn C. Dibling,
City Attorney
Roanoke, Virgiaia
Dear Mr. Dibling:
Jr.
I am attaching copy of Resolution No. 29811-10989 adopting and
endorsing a Legislative Program for the City to be presented to
the City's delegation to the 1990 Session of the General
Assembly. Resolution No. 29811-10989 was adopted by the Council
of the City of Roanoke at a regular meeting held on ~onday,
October 9, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: ~r.
W. Robert Herbert, City Manager
~r. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. William F. Clark, Director of Public Works
Hr. Kit 8. Kiser, Director of Utilities and Operations
Mr. James 5. Ritchie, Director of Human Resources
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of October, 1989,
No, 29811-10989.
VIRGINIA,
A RESOLUTION adopting and endorsing a Legislative Program for
the City to be presented to the City's delegation to the 1990 Session
of the General Assembly.
WHEREAS, the members of City Council are in a unique position to
be aware of the legislative needs of this City and its people;
WHEREAS, previous Legislative Programs of the City have been re-
sponsible for improving the efficiency of local government and the
quality of life of citizens of this City; and
WHEREAS, Council is desirous of again adopting and endorsing a
Legislative Program to be advocated by the Council and its represen-
tatives at the 1990 Session of the General Assembly;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
as follows:
1. The Legislative Program transmitted by the City Attorney's
report, dated October 2, 1989, is hereby adopted and endorsed by the
Council as the City's official Legislative Program for the 1990 Ses-
sion of the General Assembly.
2. The City Clerk is directed to issue cordial invitations to
the City's Senator and delegates to the 1990 Session of the General
Assembly to attend Council's Special Meeting relating to legislative
matters, the date and time of such meeting to be established.
ATTEST:
City Clerk.
WILBURN C. DIBLING, JR.
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BtJILDING
ROANOKE, VIRGINIA 24011-1595
October 2, 1989
WILLIAM X P~RSONS
MARK ALLAN WILLIAMS
KATHERINE HOWE JONES
STEVEN J. TALEVI
ASSISTANT CITY ATTORNEY $
The Honorable Mayor
of City Council
Roanoke, Virginia
and Members
Re: 1990 Legislative Program
Dear Mrs. Bowles and Gentlemen:
Enclosed for your review and comment is a draft of a proposed
City Legislative Program for the 1990 Session of the General Assembly.
The Program includes many excellent suggestions from members of Coun-
cil and the City Manager and his staff. I emphasize that the Program
is in draft form at this time. Council may amend or delete any provi-
sion or add additional provisions to the Program.
After Council has had a full opportunity for review of the docu-
ment, it should be officially endorsed by adoption of a resolution.
Should Council be prepared to adopt this Program today, a resolution
is attached for this purpose. In any case, it is hoped that the
Porgram can be adopted as soon as possible so that Council's annual
meeting with our legislators can be scheduled at an early date.
Please note that the Legislative Program includes a proposed
Charter amendment. This amendment will conform our Charter to provi-
sions of State Code relating to procurement. Charter amendments may
be requested of the General Assembly only after a public hearing which
must be advertised ten days in advance. See §15.1-835, Code of
Virginia. I am requesting that Council authorize such advertisement
to permit a public hearing to be held on October 23, 1989, or some
date thereafter selected by Council.
I wish to thank Council and the City Manager and his staff for
their thoughtful suggestions with respect to Council's Legislative
Program.
With kindest personal regards, I am
Sincerely yours,
WCDJr:fcf
Enclosure
Honorable Mayor and Members
of City Council
Octover 2, 1988
Page 2
Attachment
cc'
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Mary F. Parker, City Clerk
WILBURN C. DiBLING, JR.
CITY OF ROANOKE
C~:O~,FICE OF THE CITY ATTORNEY
464 MUNICIPAL t]UILDING
,. ~ ~I~OANOKF., yIRGINIA 24011-1595
--;' TEL~P~IbNE 70]-9~1-2431
TELECOPIE" 70]-9~1-2~0
October 6, 1989
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
KATHERINE HOWE JONES
STEVEN J. TALEVI
COURIER DELIVERY
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: 1990 Legislative Program
Dear Mrs. Bowles and Gentlemen:
On October 2, 1989, a draft of the 1990 Legislative Program was
before Council. I have continued to review this document to put it
in final form for Council's adoption. In this regard, I have made
four changes which I wish to bring to the attention of Council:
1. On page 10, line 2, a typographical error in the
word "sufficient" is corrected.
On page 9, I have refined the language of the second
paragraph relating to the request for funding for the
Jefferson Center Foundation.
Also on page 9, I have rewritten the second paragraph
of the request relating to the Virginia Museum of
Transportation, based on more accurate information
just received from the Museum.
On page 15, line 5, a typographical error in the word
"day" has been corrected.
I am attaching copies of the foregoing corrected pages for your review.
I understand that the resolution by which Council may adopt the
Legislative Program will be on the agenda on October 9, 1989. The Pro-
gram is now in a form in which I can recommend its adoption to City
Council.
With kindest personal regards, I am
Sincerely yours,
City Attorney
WCDJr:fcf
The.Honorable Mayor and Members
of City Council
October 6, 1989
Page 2
Enclosure
cc:
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
X/Mary F. Parker, City Clerk
1990
LEGISLATIVE PROGRAM
CITY OF ROANOKE
CITY COUNCIL
Noel C. Taylor, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
Elizabeth T. Bowles
David A. Bowers
Robert A. Garland
Howard E. Musser
James O. Trout
SCHOOL BOARD
James M. Turner, Jr., Chairman
Sallye T. Coleman, Vice-Chairman
Guy W. Byrd
Narilyn L. Curtis
Thomas L. Orr
Velma B. Seif
William White, Sr.
CITY MANAGER
W. Robert Herbert
SUPERINTENDENT
Dr. Frank P. Tota
Wilburn C. Dibling, Jr.
City Attorney
464 Municipal Building
Roanoke, Virginia 24011
(703)981-2431
TABLE OF CONTENTS
Introduction .................................................. 1
Policy Statements ............................................. 2
Legislative Proposals ......................................... 8
Charter Amendments ............................................ 18
Appendix ..................................................... A-1
Index ........................................................
INTRODUCTION
The City Council is pleased to commend this Legislative
Program for consideration by the 1990 Session of the General
Assembly. This Program has been prepared by our City
Attorney, Wilburn C. Dibling, Jr., with the assistance of
comments and suggestions from Council members, School Board
members, City and School administrators and citizens. It
was adopted and endorsed by City Council on
1989. See Resolution No... , at App."A-1. '
The Program consists of three parts. The first part is a
series of policy statements which represent the philosophy of
Roanoke City Council on a number of important policy issues.
Obviously, it is impossible to anticipate all the legislative
issues that will arise during the course of any session of the
General Assembly, and these policy statements should provide
helpful guidance to our legislators throughout the Session. The
second part of the Program consists of specific legislative pro-
posals of the City, and the third part consists of
recommended Charter amendments. A Resolution requesting the
Charter amendments is included at App.
The City Council is uniquely qualified to understand the
legislative needs of this City and its people, and I am of
the opinion that this Program is responsive to those needs.
With the support of our legislators, and this City is for-
tunate to have legislators who are most supportive and re-
sponsive to the needs of our City and its citizens, I know
that our City government and School Division will be
improved and that the quality of life for our citizens will
be advanced.
If during the course of the Session our legislators have
questions concerning the position of the City on legislative
matters, they are encouraged to contact our City Attorney who
I know will be pleased to respond after consultation with
Council or the School Board and any other appropriate offi-
cials. I also know that the City Attorney will be in contact
with our legislators on many occasions during the 1990 Session,
and their consideration of his communications is deeply appre-
ciated.
Noel C. Taylor
Mayor
- i -
POLICY STATEMENTS
EFFECTIVE GOVERNMENT
Local governments were originally organized to provide
essential services and protection that citizens could not
or would not provide for themselves. Examples of such
essential local services are education, provision for
health and welfare, police and fire protection, delivery
of safe water, sewage treatment and refuse collection.
Local governments and their officials are continually
striving for economy and productivity in delivery of such
services. Unfortunately, the essential services for which
local governments were originally created have been over-
shadowed by numerous less critical programs mandated by the
federal and State governments.
The federal and State governments should recognize that
local governments are the best vehicle for the delivery of
basic public services because local governments are closest
to the people and most responsive to their needs. Further-
more, basic public services cannot be performed in the most
effective way if Virginia adopts the federal model of over-
regulation with the State dictating in minute detail the
structure of all local government, the administrative and
legislative procedures to be followed uniformly by all local
governments and the details of all programs administered at
the local level.
With more and more programs and functions being returned
to the states and localities by the federal government, it
is important that local governments be granted greater auton-
omy to manage their own affairs and that the Commonwealth re-
frain from intervention in local policy and administrative
issues.
REVENUE AND FINANCE
The City is vitally concerned over the continued erosion
of local revenue sources. The General Assembly is urged not
to cap, remove or further restrict any revenue sources that
are currently available to localities, including taxing
authority and user fees. Furthermore, the General Assembly
should give localities additional authority to raise ade-
quate local revenues to ensure the continued vitality of
local government.
Historically, real and personal property taxes have been
the foundation of local tax revenues. The State's restric-
tion and erosion of other local sources, however, has
resulted in over reliance on property taxes, placing local
- 2 -
governments in financial jeopardy. The Joint Legislative
Audit and Review Commission's (JLARC's) own study shows
that the real property tax rate in Virginia is the second
highest among fifteen Southern states and fifty percent
higher than nine Southern States. The City supports addi-
tional and more equitable sources of revenue, but the deci-
sion on which, if any, local revenue sources should be re-
duced or eliminated should be strictly a local decision.
EDUCATION
A top priority of the City is increased funding for
education, including full funding of the State's share of
the actual cost of the Standards of Quality and full funding
of categorical educational mandates.
The Report of the Governor's Commission on Virginia's
Future states that education should be the highest priority
of the Commonwealth. Yet, the Report notes that Virginia
has not honored its commitment to education.
Inadequacy of State funding of education is readily
apparent in our own City. For Fiscal Year 1989-1990, the
General Assembly set the per pupil cost of the Standards of
Quality (SOQ) at $2,591. Actual per pupil cost for City
students, however, is estimated to be $4,556 for Fiscal Year
1989-1990. Moreover, the City schools actually receive only
$1,032 per pupil for this Fiscal Year (including one time
hold harmless payment for enrollment loss) after application
of the composite index and State sales tax to the SOQ fund-
ing formula.
The City urges the General Assembly to study the metho-
dology used by JLARC in calculating the costs of the SOQ to
determine whether the formula reflects the actual costs of
meeting the SOQ. The new methodology appears to be inade-
quate in several respects. First, it artificially lowers
the State average salary instead of using actual salary
figures. Second, it uses an artificially low limit on the
number of professionals per thousand students for which
State aid is given. Third, the methodology does not address
the cost differences in providing education to students with
special needs, such as the inner city school population
served by our School Division.
SPECIAL NEEDS OF CENTRAL CITIES WITHOUT ANNEXATION POWER
The larger, more urbanized, central cities of the Common-
wealth, such as this City, provide a full range of housing,
health, mental health, transportation, social and humanitari-
- 3 -
an services. School systems in these cities provide excel-
lent special education programs, and private charities
located in central cities provide a broad range of chari-
table assistance. These factors make the Commonwealth's
central cities a magnet for those in need of services. Con-
sider these facts:
That the City has over 3800 subsidized
housing units while Roanoke County and
Salem have only 463 and 597, respec-
tively;
That the City's elderly population is
at 22% and increasing;
That 25.8% of the City's population is
below the age of 19 meaning that 48%
of the City's population are consum-
ers of governmental services with little
ability to pay for these services; and
That, by 1989, 39.8% of children in the City
Public School System came from economic-
ally deprived homes (up from 15.8~ in
1980).
In spite of these demographic negatives, the City has made
tremendous strides in economic development. Downtown has
been revitalized; industrial parks have been established; and
new businesses and industries have been attracted. It is un-
likely, however, that these recent successes can be sustained
over the long term. In this regard, the major problem fac-
ing the City is an inadequate inventory of developable land.
Nuch of our mountainous terrain is either undevelopable or
developable only at tremendous costs. Other land in the
heart of the Roanoke Valley is subject to flooding and un-
developable.
Roanoke's peculiar problems are compounded by the need
of central cities to provide police, fire, transportation,
and water and sewer services at a level not required in
adjoining suburban or rural localities. These services
benefit the entire region, but are paid for primarily by
City taxpayers.
Historically, the fiscal stress of central cities has
been relieved by annexation. Recently, however, the power
of annexation has, without logic, been denied to the central
cities which need it most. If the central cities of the
Commonwealth are to remain strong, viable units of govern-
ment, which is in the best interest of the Commonwealth,
decisive action needs to be taken. Among those actions
which should be considered are:
- 4 -
Se
Reinstitution of the annexation power of
central cities;
Creation of financial incentives for local
government mergers which result in stronger,
more viable units of local government; and
Special funding by the Commonwealth of
those services provided by central cities
which benefit the entire region·
REGIONAL ISSUES
The most difficult issues facing Virginia's local
governments today affect more than one jurisdiction, and
the regional scope of these issues will continue to grow.
For example, siting of landfills and sewage treatment plants,
development of water resources and transportation systems
and dealing with the threats of air and water pollution all
require regional response. Yet in dealing with these
issues, irrational factors often cause the best management,
engineering or technical solutions to be rejected.
If local governments are children of the Commonwealth,
then the Commonwealth, our parent, must not stand by and
allow the health and welfare of the entire region to be
adversely affected by the failure of local governments to
act in the best interests of the region. Where local
governments are unable to agree with respect to a vital
issue facing the region, for example siting a landfill, then
the Commonwealth must establish a mechanism that will allow
it to step in and impose a solution for the benefit of the
region and the entire State.
ECONOMIC DEVELOPMENT
Economic development is a way of improving the economy and
tax base of the Commonwealth and its localities. Virginia has,
unfortunately, lagged behind neighboring states in its economic
development programs and activities. The City endorses the em-
phasis of Governor Baliles on economic development which includes
all those activities that enhance the economic well being of the
Commonwealth and its political subdivisions.
According to the Report of the Governor's Commission on
yirginia's Future, Vi'~ginia needs an economic development
strategy. The Commonwealth is implored to form a partnership
with its localities to develop a statewide strategy which
should recognize the unique economic development problems of
- 5 -
Virginia's land poor cities. Tourism and convention acti-
vity should be recognized as integral components of economic
development.
The City commends the General Assembly for authorizing the
use of tax increment financing by local governments and encour-
ages the General Assembly to continue studying financial alter-
native that the State could make available to local governments
to attract private investment and public/private partnership
efforts in community and economic development.
DRUGS
The City and School Board are vitally concerned about the
drug abuse epidemic and the problems it is causing to society·
In the City's 1989-1990 Budget, City Council funded eight addi-
tional law enforcement positions to combat the drug problem.
At this time, the City Manager's Drug Strategy Task Force is
conducting a comprehensive study of the problem and preparing a
report for City Council.
The Commonwealth is urged to do its part by providing expan-
ded funding for drug education and treatment to reduce the demand
for illegal drugs· Special programs for education and treatment
are especially needed for convicted drug abusers·
GOVERNMENTAL IMMUNITY
Every session of the General Assembly brings new assaults
on the doctrines of governmental immunity for political sub-
divisions and official immunity for local government employees.
These doctrines should be retained, and in fact strengthened,
for, among others, the following reasons:
Local governments would be forced by loss of
immunity to eliminate or cut back high risk
functions or services, such as operation of
nursing homes, parks and playgrounds and
athletic programs, and such action is not in
the public interest.
Frivolous suits would be encouraged. Local
governments would be viewed as a "deep pocket"
making them an easy target for plaintiffs who
could bring suit without even attempting to
identify the employee allegedly at fault.
Cost of local government would increase rapid-
ly at a time when localities can ill afford a
- 6 -
new major drain on financial resources. Cost
of defense of litigation may be a more serious
problem than the obvious cost of paying judg-
ments. When the City and an employee are sued,
conflicts may require a separate attorney for
each party. A recent authoritative study shows
that, of every $4 paid out in litigation by
local government, $3 goes to legal costs; only
$1 actually goes to compensate plaintiffs·
Threat of harassing lawsuits may make local
government officials less likely to act deci-
sively where courageous or difficult actions
are in order. Good government is difficult
to achieve when officials operate under con-
stant fear of lawsuits.
The $25,000 cap on liability under the Virginia
Tort Claims Act is illusory. Constant pressure
will keep the cap spiraling upward.
The City is opposed to any extension of the Virginia Tort
Claims Act to localities and supports extension of immunity
to certain groups of municipal employees and volunteers who
are particularly vulnerable to suits which jeopardize the
very existence of programs desired by the community. An ex-
ample of a group of employees and volunteers needing immunity
is coaches and officials serving in youth athletic programs
sponsored by tile City (see page 15).
- 7 -
LEGISLATIVE PROPOSALS
SALES TAX - LOCAL OPTION
The City strongly urges the General Assembly to enact
legislation authorizing all localities to levy an additional
one-half cent local option sales tax, the revenues from such
additional tax to be used for general government purposes.
This tax authority would be in addition to the one cent
local option sales tax now available to cities and counties.
If authorized and levied by the City, the Director of Finance
estimates an additional $5.7 million would be generated for
the City's general fund.
LOTTERY
The Virginia State Lottery has far exceeded revenue pro-
jections. The City recommends that a portion of the lottery
revenue be dedicated to local governments. The funds should
be distributed by formula and should not reduce or be in lieu
of any other State funding affecting local governments.
FULL FUNDING OF STATE MANDATED PROGRAMS
JLARC's July, 1985, update to its 1984 State Mandates on
Local Governments study recommended that Stat----{~-fundin--~
increased substantially for special education, social ser-
vices auxiliary grants and State-mandated health programs.
The City strongly supports this recommendation and also
strongly supports full funding of the State's share of the
actual costs of both Standards of Quality education mandates
and categorical education programs, and continued State sup-
port of human services programs. Furthermore, the General
Assembly and the Governor are urged to actively seek the
reduction of excessive regulatory and statutory mandates.
TRADE AND CONVENTION CENTER FUNDING
The City has completed a feasibility study which
establishes the economic viability of a trade and convention
center in downtown. In addition, the study shows that the
facility would generate $2,179,000 in new tax revenue each
year; of this amount, $1,022,00 would be new State tax reve-
nue. At this time, a City Manager appointed task force is
studying location, financing and operation of the proposed
facility. Trade and convention business is a vital and
beneficial industry, and the Commonwealth would be the
largest financial beneficiary, through additional tax reve-
nues, of the facility proposed to be constructed in this
City.
- 8 -
More than twenty states around the country have begun to
participate financially in the funding of local trade and
convention centers. The General Assembly is urged to estab-
lish and fund a program for the financing of local trade and
convention centers.
JEFFERSON CENTER FUNDING
For nearly fifteen years, the 111,000 square feet of
Jefferson High School have been vacant. Recently, City Coun-
cil's Jefferson High School Committee has presented exciting
plans that would make a renovated Jefferson Center a western
anchor for Downtown. The proposal would involve the renova-
tion of 55% of the building at a cost of $5.5 million. Once
completed, the Jefferson Center would house a variety of local
human service, performing arts and educational organizations.
A separate Jefferson Center Foundation is raising $2.0
million from private sources for this project. The City
will also make a substantial contribution to the project.
The Commonwealth is urged to contribute $1.0 million toward
this important project.
VIRGINIA MUSEUM OF TRANSPORTATION, INC.
The Virginia Museum of Transportation celebrates the trans-
portation heritage of this City and its people. This vibrant
museum is proving to be an important educational resource for
public school children from throughout Southwest Virginia.
The educational programs of the Museum have been supported
by the General Assembly through appropriations of $110,000 and
$112,000 in the first and second years, respectively, of the
current Biennium. The Council urges continued funding of the
educational mission of the Museum at the level of $140,000 for
Fiscal Year 1990-1991 and $144,000 for Fiscal Year 1991-1992.
In addition for the first Fiscal Year, Council supports the
Museum's request of $200,000 to match private contributions
required to install the space transportation exhibit acquired
by Act of Congress.
HOMELESSNESS
City Council remains concerned with the critical needs
of the homeless and those at risk of becoming homeless.
Between 1987 and 1989, the City Manager's Task Force on
Homelessness has reported a 35% increase in homeless per-
sons relying on temporary shelters in the City. The
Virginia Coalition for the Homeless will submit to the
General Assembly a plan for the allocation of State funds
- 9 -
fo~'homeless assistance and prevention during the coming
Biennium. The Council strongly recommends that sufficient
funds to cover basic shelter operating costs and for home-
less prevention programs be appropriated by the 1990
Session.
EDUCATION - FULL FUNDING OF STANDARD8 OF QUALITY
The General Assembly should recognize the long standing
support of public education by local governments. For many
years, local governments have funded educational costs
beyond their required share in efforts to provide quality
education.
Increased funding for education, including full funding
of the State's share of the actual costs of the Standards of
Quality and full funding of categorical educational mandates,
is a top priority of City Council. Increased State funding
should be achieved without reduction to other funding com-
ponents of the State's public education budget or to other
State funding items affecting local governments. The State
should also factor public school capital improvement costs
into the Standards of Quality and should begin to share in
funding such costs.
Finally, no changes to educational funding formulas,
which would reduce State funding of any school division,
should be recommended without specific notice of such pro-
posed changes being given to each school division, each
local government and the Virginia Municipal League and the
Virginia Association of Counties. Public hearings should
be held with respect to such proposed changes at locations
throughout the Commonwealth. Notice with respect to any
changes to be presented to any Session of the General
Assembly should be given at least ninety days prior to the
commencement of the Session.
EDUCATION - MINIMUM GAIN/ENROLLMENT LOSS
The last Session of the General Assembly continued the
minimum gain/enrollment loss provision for school divisions
~ith declining enrollment. School divisions were guaranteed
an annual increase in State aid of 3% to 5% depending on
their composite index, and State educational aid was con-
tinued for each student lost through enrollment decline at
40% of the prior year entitlement. This legislation should
be continued for the next Biennium in order to protect
school divisions with declining enrollment from a substan-
tial loss of State aid.
- 10-
EDUCATION - ELIMINATION OF SCHOOL AGE CENSUS
Every three years all school divisions conduct a census
of school age children residing in the locality. The census
becomes the basis for the distribution of State educational
sales tax to the locality. New methodology using pupil
average daily membership (ADM) would reduce the sales tax
distribution to urban localities with declining enrollment.
It is estimated that Roanoke City would lose over $1.4
million in State educational aid if such a change were to
occur. This legislation should be opposed unless it incor-
porates a mechanism to protect urban school divisions from
losing State aid.
EDUCATION - OPPOSITION TO TEACHER SALARY MANDATES
The City strongly opposes State mandates for teacher
salary increases. These mandates take away local officials'
ability to make appropriate budget decisions and have im-
posed undue financial hardships on local governments. Fur-
ther, the teacher salary mandates have created tensions in
local governments when salary mandates are funded at the
expense of salary increases for other local government em-
ployees.
EDUCATION - TEACHER ARBITRATION
The 1989 Session began the process of amending the State
Constitution to require that a third party arbitrator be the
final authority in the teacher grievance process. School
boards would be stripped of their current constitutional
authority to make these personnel decisions.
A system which prohibits school boards from disciplining
teachers is not in the best interest of the public. The
General Assembly is urged to defeat the resolution requiring
a referendum on the proposed constitutional amendment.
COMMISSION ON LOCAL GOVERNMENT RELATIONSHIPS AND STRUCTURES
The General Assembly established the Commission on Local
Government Relationships and Structures (Grayson Commission)
in 1986. In an effort to promote efficiency in local govern-
ment, the Commission has considered the creation of certain
financial incentives for local governments that consolidate
or adopt regional approaches to service delivery.
The Commission is considering two types of incentives.
The first proposal is for the State to assume all State-
- 11 -
mandated costs of social services, health and mental health.
The City supports this proposal provided that there is suf-
ficient assurance that such funding will remain available on
a long term basis. The second part of the financial package
is an incentive pool to be distributed to local governments
that consolidate functions, either totally or partially.
The City supports this proposal provided the pool is suffi-
ciently large enough to make consolidation attractive and
the legislation is drafted broadly enough to be applicable
to creative consolidation proposals which are not currently
authorized by the Code of Virginia.
The City also recommends that, whenever consolidation of
two local governments occurs, a "no loss" provision should
be applicable so that State funding cannot be reduced below
the combined level of funding provided to the two consolidat-
ing governments in the last full fiscal year prior to con-
solidation. Such "no loss" provision should be applicable
for at least ten years.
The City is also concerned with the "dependent city"
proposal of the Commission. If independent cities are to
have a viable alternative of becoming a dependent city and
part of their surrounding county, certain features must be
included in the Commission's enabling legislation. First,
dependent cities must have broad annexation authority.
Second, mechanisms must be put in place to assure that the
citizens of a dependent city are not subject to double taxa-
tion. Third, public education should be the responsibility
of the county of which a dependent city is a part.
GRIEVANCE PROCEDURE
The Director of the State Office of Employee Relations
Counselors has recently begun the process of attempting to
impose a uniform employee grievance procedure on all local
governments. The proposed procedure is very cumbersome and
time consuming, turning what should be an opportunity for
quick, informal due process into a full blown judicial pro-
ceeding complete with discovery. The City strongly objects
and urges the Governor and the General Assembly to allow
flexibility in local grievance procedures as long as they
comply with minimum provisions of State law.
DEMOLITION OF HISTORIC STRUCTURES
State Code ~15.1-503.2 authorizes counties and cities to
designate historic landmarks, buildings and structures and
historic areas; to create an architectural review board to
review and approve reconstruction or alteration of historic
- 12 -
structures; and to prohibit the razing or demolition of
historic structures without following certain procedures.
The State statute further provides that a historic structure
may not be razed until it has been offered on the market at
a price reasonably related to its fair market value for a
certain number of days without any bona fide contract for
such structure being executed. For example, a structure
valued at $40,000 to $50,000 must be offered on the market
for five months before it can be razed.
This City has implemented the historic district zoning
authorities authorized by the State Code in the Market
District and in Old Southwest. There is a problem, however,
with the minimal penalties authorized by the State Code for
razing a historic structure without following the required
procedures. Section 15.1-503.2 is part of the State zoning
enabling legislation, and for violations of local zoning
ordinances, $15.1-491(e) authorizes a penalty of not less
than $10 nor more than $1,000.
No person should be permitted to destroy a priceless
part of the community's heritage and pay a mere fine of
$1,000 as a cost of doing business. It is recommended,
therefore, that §15.1-§0S.2 be amended to state that razing
or demolition of a historic structure in violation of a his-
toric district zoning ordinance adopted pursuant to
~15.1-503.2 shall be punishable as a Class 1 misdemeanor
which carries a penalty of confinement in jail for not more
than twelve months and a fine of not more than $1,000,
either or both. In addition, such person should be liable
for a civil penalty in the amount of the assessed value of
the historic structure destroyed. Such civil penalty would
be paid to the local government to be used in historic pre-
servation activities.
DEVELOPMENT IN HISTORIC DISTRICTS
The Architectural Review Board appointed by City Council
must issue a certificate of appropriateness before any
building in a historic district can be erected or demolished
or in the the case of certain building alterations. In this
regard, applicants for permits often make certain promises,
for example that a building will be demolished within a cer-
tain time frame, that a demolished building will be replaced
by a new building, that a building will be renovated in
accordance with certain plans, etc. The Board, however, has
no effective method of enforcing these promises.
Therefore, it is recommended that an architectural
review board should be authorized to impose conditions on
the issuance of a certificate of appropriateness which will
13 -
render the certificate null and void if not met. Further-
more, the Building Commissioner should be authorized to
revoke or withhold a certificate of occupancy if conditions
are not met.
SEIZURE OF ASSETS OF DRUG DEALERS
Under existing law, assets seized by local law enforce-
ment agencies from drug dealers are sold and the proceeds
are paid into the State Literary Fund after a lengthy court
proceeding. See §$18.2-249 and 4-56, Code of Virginia
(1950), as amended. An exception permits a local law en-
forcement agency to make use of a seized motor vehicle for
drug investigation as long as it deems necessary; once the
agency ceases to use the motor vehicle, it is sold pursuant
to statutory procedures and the proceeds are paid into the
Literary Fund. See §18.2-249.C.
The City urges the General Assembly to allow localities
to retain the confiscated assets of drug dealers, including
money, to be used in the investigation of drug offenses and
to defray the costs of these investigations. City Council
supports the passage of a Constitutional amendment to imple-
ment this program.
TRANSPORTATION - IMPROVED ACCESS TO BLACKSBURG/VIRGINIA TECH
Direct access between the Roanoke Valley and Blacksburg/
Virginia Tech is important to economic development efforts
in Southwest Virginia. The City supports a study commis-
sioned by the Town of Blacksburg which finds that a new road
leading from the Virginia Tech Corporate Research Center
east to a point near the existing intersection of Route 641
with Interstate $1 is the best solution to the problems
associated with access between the Roanoke Valley and
Blacksburg/Virginia Tech. See Resolution No. 28762, August
10, 1987, at Appendix page ~-~.
PARKING AS AN ELIGIBLE TRANSPORTATION EXPENDITURE
For urban areas, such as this City, parking structures
are an integral, crucial part of the transportation system
and its planning. Currently, the City gets approximately
$6,000,000 annually as its urban allocation out of the State
transportation fund. Legislation should be enacted which
would give urban localities the option of spending some of
the urban allocation funds on parking structures.
14 -
DAY CARE - PROPOSED REGULATIONS SHOULD NOT EXTEND TO PARKS
AND RECREATION PROGRAMS
The Report of the Joint Legislative Audit and Review
Commission on Regulation of Child Day Care in Virginia
should be made to the 1990 Session of the General Assembly.
This Report has been instigated, at least in part, by
complaints of private day care operators that local govern-
ments are unfairly competing with them. As a result of the
JLARC study, day care regulations which might apply to local
governments could be considered by the 1990 Session.
The City of Roanoke does not operate traditional day
care programs which compete with the private sector. Our
Parks and Recreation Department does operate programs for
children which are designed to promote educational, recre-
ational, athletic or social opportunities for them. Exten-
sion of the proposed day care regulations to these programs
would increase their cost tremendously and/or require that
the number of children participating in these programs be
drastically reduced or even that the programs be
eliminated.
The General Assembly is urged to carefully consider the
definition of "day care" and not extend State regulation to
programs offered by parks and recreation departments, which
do not provide meals for participants, and are intended to
provide educational, recreational, athletic or social oppor-
tunities for children.
IMMUNITY FOR STAFF AND VOLUNTEERS IN YOUTH ATHLETIC
PROGRAMS
The City's non-profit, youth athletic programs are
supported by several City employees and many volunteers.
These volunteers serve as coaches, assistant coaches,
league officials, etc. It is well known that these
athletic programs involve high risk activities which ex-
pose staff and volunteers to considerable liability. If
these athletic programs, which are so beneficial to our
youth, are going to continue, the General Assembly will
need to extend immunity to the local government employees
and volunteers who oversee them.
EXTENSION OF OCCUPATIONAL DISEASE PRESUMPTIONS
Police officers, deputy sheriffs and firefighters have
the advantage of nearly irrebuttable presumptions that heart
disease and hypertension are occupational diseases under the
Workers' Compensation Act. Firefighters have an additional
- 15 -
presumption with respect to lung disease. The City cur-
rently has a Workers' Compensation Act liability of $2.6
million for heart, hypertension and lung awards made to
public safety officers as a result of the statutory pre-
sumption.
Without stating any opinion as to the wisdom of the
current presumptions, the City urges the General Assembly
not to extend the occupational disease presumption to new
diseases, such as cancer. The high incidence of cancer
among Americans is known to all of us, and, as terrible as
this disease is, it should not be the subject of a work
related presumption.
RELOCATION BENEFITS
Section 25-245 of the State Code requires a local
government to pay relocation benefits to any person who
moves his business or dwelling as the direct result of
federally assisted building enforcement activities.
This section paralleled a similar federal provision
found in 42 U.8.C. $4637 which was repealed by P.L.
100-17, Title IV, $415, 101 Stat. 255, enacted April
2, 1987. Thus, neither federal law nor regulation
requires payment of relocation benefits under the
circumstances set out in $25-245.
Relocation benefits can run from several thousand
dollars in the case of a renter to more than $15,000 in
the case of a homeowner. City inspectors, some of whom
are federally funded, should not be deterred from
enforcing the building codes to protect lives and
safety by the State requirement of relocation benefits.
Congress has wisely repealed the requirement of reloca-
tion benefits under these circumstances, and the General
Assembly is requested to follow suit.
COLLECTIVE BARGAINING
Any legislation authorizing collective bargaining for
public employees in general or for any public employee group
should be opposed.
All public employees now have effective grievance proce-
dures. Both the City and the School Board have developed
effective means of communication which permit public
employees to voice their concerns. Collective bargaining
would be a detriment to the progress which has been made.
- 16-
CONTINUING CARE FACILITIES
A continuing care facility which offers lodging to per-
sons for the life of such persons in consideration of
payment of entrance fees and where board and nursing ser-
vices are made available should be required to register
with the State Corporation Commission and file the finan-
cial disclosure statement required by $38.1-4902, Code of
Virginia (1950), as amended. This disclosure statement
includes a statement of fees charged all residents, certi-
fied financial statements of the provider, information as to
persons providing goods and services to the provider and a
statement with respect to religious, charitable or nonprofit
status of the provider. Such disclosure would be a useful
consumer protection device for elderly persons considering
the choice of a continuing care facility.
- 17 -
CHARTER AMENDMENT
PROCUREMENT
The 1989 Session amended the Virginia Public Procurement Act
to raise the threshold for the requirement of competitive sealed
bidding in the purchase of construction, goods and services from
$10,000 to $15,000. Section 40 of the City Charter still re-
quires competitive sealed bidding where the amount of a contract
is expected to be $10,000 or more. The General Assembly is re-
quested to conform the provisions of the City Charter to the new
threshold established by the State Procurement Act.
18 -
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION adopting and endorsing a Legislative Program for
the City to be presented to the City's delegation to the 1990 Session
of the General Assembly.
WHEREAS, the members of City Council are in a unique position to
be aware of the legislative needs of this City and its people;
WHEREAS, previous Legislative Programs of the City have been re-
sponsible for improving the efficiency of local government and the
quality of life of citizens of this City; and
WHEREAS, Council is desirous of again adopting and endorsing a
Legislative Program to be advocated by the Council and its represen-
tatives at the 1990 Session of the General Assembly;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
as follows:
report,
Council
sion of
2.
The Legislative Program transmitted by the City Attorney's
dated October 2, 1989, is hereby adopted and endorsed by the
as the City's official Legislative Program for the 1990 Ses-
the General Assembly.
The City Clerk is directed to issue cordial invitations to
the City's Senator and delegates to the 1990 Session of the General
Assembly to attend Council's Special ~eeting relating to legislative
matters, the date ~nd time of such meeting to be established.
ATTEST:
City Clerk.
A-1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION requesting the 1990 Session of the General Assembly
of Virginia to enact a certain amendment to the Roanoke Charter of
1952, as amended.
WHEREAS, at a regular meeting of the Council held on October
1989, at P.M., in the Council Chamber in the Municipal Building,
after due and proper publication of the notice of public hearing pur-
suant to $15.1-835, Code of Virginia (1950), as amended, which notice
contained, inter, alia, an informative summary of the proposed amend-
ment to the Roanoke Charter of 1952 hereinafter referred to, a public
hearing with respect to such proposed amendment was held before the
City Council at which all citizens so desiring were afforded oppor-
tunity to be heard to determine if the citizens of the City desire
that the City request the General Assembly to amend its existing
Charter in the form and m-nner hereinafter referred to and as provided
in the aforesaid notice; and
WHEREAS, upon conclusion of such public hearing and upon con-
sideration of the proposed amendment to such Charter, the Council is
of opinion that the 1990 General Assembly should be requested to amend
this City's Charter as hereinafter set forth.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The General Assembly of Virginia is hereby requested at its
1990 Session to amend the Roanoke Charter of 1952, as presently amended,
A-2
by deleting the words hereinafter shown as stricken and by adding the
words hereinafter shown as underscored:
S40.
Contracts for public improvements; purchases.
Any purchase, public work, or improvement, costing more than
ten fifteen thousand dollars, except as provided in the next suc-
ceeding section, shall be executed by contract. All contracts
for more than tcz fifteen thousand dollars shall be awarded after
public advertisement and competition, as may be prescribed by
general law. The City Council shall have the power to reject
any and all bids and all advertisements shall contain a reserva-
tion of this right.
2. The City Clerk is directed to forthwith, as provided by
§15.1-834, Code of Virginia (1950), as amended, transmit to each
of the members of the General Assembly of Virginia representing the
City of Roanoke at the 1990 Session of the said General Assembly
two copies of this resolution setting forth the requested amendments
to the Roanoke Charter of 1952 to be put into the form of a bill to
be introduced at the 1990 Session of the General Assembly.
ATTEST:
City Clerk.
A-3
IN THE COUNCIL OF TI{~ CiTY OF ROANOKE, VIRGINIA,
The 10Ch day of August, 1987.
No. 28762.
A RESOLUTION supporting the improvement of eccess between the
Roanoke Valley and Virginia Tech.
WHEREAS, direct access between the Roanoke Valley and
Virginia Tech is a key ingredient in the success of economic
development efforts in Southwest Virginia; and
WHEREAS, the Governor of Virginia has identified improvement
of transportation facilities as an important part of the
Commonwealth's economic development strategy; and
WHERBA~, a study commissioned by the Town of Blacksburg shows
that a new road leading from the Virginia Tech Corporate Research
Center east to a point near the existing intersection of Route
641 with Interstate 81 is the best solution to the problems asso-
ciated with the access of Blacksburg and Virginia Tech to the
Roanoke Valley.
THEREFORE, BE iT RESOLVED by the Council of the City of
Roanoke that:
l. The Council joins with the Town of Blacksburg and
Virginia Tech in requesting that the Commonwealth Transportation
Board and the Virginia Department of Transportalion accept the
corridor solution the Town of Blacksburg has identified as the
best answer to the needs of the Commonwealth and provide the
funds necessary for timely completion of the project.
A-4
2. The City Clerk is directed to forward attested copies of
this resolution to the members of the Commonweelth Treneportation
Board, the Honoreble Roger E. Hedgepeth, M~yor of the Town of
Blecksburg, and Dr. William E. Lavery,
Tech.
President of Virginia
ATTEST: ~
City Clerk.
INDEX
POLICY STATEMENTS
Drugs ................. · ...................................
Economic Development .............................'
Education ........................................
Effective Government .............................
Governmental Immunity ............................
Regional Issues ..................................
Revenue and Finance ..............................
Special Needs of Central Cities Without Annexation Power.
6
5
3
2
6
5
2
3
LEGISLATIVE PROPOSALS
Collective Bargaining ..................................... 16
Commission on Local Government Relationships
and Structures ........................................... 11
Continuing Care Facilities ................................ 17
Day Care - Proposed Regulations Should Not Extend to
Parks and Recreation Programs ............................ 15
Demolition of Historic Structures ......................... 12
Development in Historic Districts ......................... 13
Education - Elimination of School Age Census .............. 11
Education - Full Funding of Standards of Quality .......... 10
Education - Minimum Gain/Enrollment Loss .................. 10
Education - Opposition to Teacher Salary Mandates ......... 11
Education - Teacher Arbitration ........................... 11
Grievance Procedure ....................................... 12
Homelessness .............................................. 9
Immunity for Staff and Volunteers in Youth Athletic
Programs ................................................. 15
Jefferson Center Funding .................................. 9
Lottery.
Occupational Disease Presumptions - Extension ............. 15
Parking as an Eligible Transportation Expenditure ......... 14
Relocation Benefits .......................................
Sales Tax - Local Option .................................. 8
Seizures of Assets of Drug Dealers ........................ 14
Trade and Convention Center Funding ....................... 8
Transportation Improved Access To Blacksburg/Virginia
Tech ..................................................... 14
Virginia Museum of Transportation, Inc .................... 9
CHARTER AMENDMENTS
Procurement - · ........................................... 18
A-6
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION requesting the 1990 Session of the General Assembly
of Virginia to enact a certain amendment to the Roanoke Charter of
1952, as amended.
WHEREAS, at a regular meeting of the Council held on October
1989, at ... P.M., in the Council Chamber in the Municipal Building,
after due and proper publication of the notice of public hearing pur-
suant to §15.1-835, Code of Virginia (1950), as amended, which notice
contained, ~.nter alia, an informative summary of the proposed amend-
ment to the Roanoke Charter of 1952 hereinafter referred to, a public
hearing with respect to such proposed amendment was held before the
City Council at which all citizens so desiring were afforded oppor-
tunity to be heard to determine if the citizens of the City desire
that the City request the General Assembly to amend its existing
Charter in the form and manner hereinafter referred to and as provided
in the aforesaid notice; and
WHEREAS, upon conclusion of such public hearing and upon con-
sideration of the proposed amendment to such Charter, the Council is
of opinion that the 1990 General Assembly should be requested to amend
this City's Charter as hereinafter set forth.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The General Assembly of Virginia is hereby requested at its
1990 Session to amend the Roanoke Charter of 1952, as presently amended,
by deleting the words hereinafter shown as stricken and by adding the
words hereinafter shown as underscored:
$40.
Contracts for public improvements; purchases.
Any purchase, public work, or improvement, costing more than
tcn fifteen thousand dollars, except as provided in the next suc-
ceeding section, shall be executed by contract. All contracts
for more than tcn fifteen thousand dollars shall be awarded after
public advertisement and competition, as may be prescribed by
general law. The City Council shall have the power to reject
any and all bids and all advertisements shall contain a reserva-
tion of this right.
2. The City Clerk is directed to forthwith, as provided by
§15.1-834, Code of Virginia (1950), as amended, transmit to each
of the members of the General Assembly of Virginia representing the
City of Roanoke at the 1990 Session of the said General Assembly
two copies of this resolution setting forth the requested amendments
to the Roanoke Charter of 1952 to be put into the form of a bill to
be introduced at the 1990 Session of the General Assembly.
ATTEST:
City Clerk.
Office of the City Clerk
October 11, 1989
File #68-178-166
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29795-10989 authorizing the
donation by the City of certain City-owned property described as
Lot 40, Gale and Andrews Map, Official Tax No. 2021779, to the
Roanoke Redevelopment and Housing Authority, upon certain terms
and conditions. Ordinance No. 29795-10989 was adopted by the
Council of the City of Roanoke on first reading on Monday,
October 2, 1989, also adopted by the Council on second reading on
Monday, October
the date of its
9, 1989, and will take
second reading.
Sincerely,
Mary F. Parker,
City Clerk
effect ten days
following
:~IFP : r a
Eric o
pc:
Mr. Herbert D. McBride, Executive Director,
Redevelopment and Housing Authority, P. O. Box 6359,
Virginia 24017
Mr. ~. Wesley White, Jr., Land Planning/Subsidized
Director, Roanoke Redevelopment and Housing Authority,
Box 6359, Roanoke, Virginia 24017
Mr. William F. Clark, Director of Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Mr. John R. Marlles, Chief of Community Planning
Ms. Marie T. Pontius, Grants Monitoring Administrator
Roanoke
Roanoke,
Housing
P. O.
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke. Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
lbe 9th day of 0ct0ber, 1989.
No. 29795-10989.
VIRGINIA,
AN ORDINANCE authorizing the donation by the City of certain
City-owned property to the Roanoke Redevelopment and Housing
Authority, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
Mayor and City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, the appropriate
special warranty deed of conveyance to the City of Roanoke
Redevelopment and Housing Authority for Lot 40, Gale & Andrews
Map, bearing Official Tax No. 2021779, as more particularly set
forth in the report of the Water Resources Committee to this
Council dated October 2, 1989.
ATTEST:
City Clerk.
Roanoke, Virginia
October 2, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Donation of City Owned Lot, Tax No. 2021779,
to the City of Roanoke Redevelopment & Housing
Authority
The attached staff report was considered by the Water
Resources Con~nittee at its regularly scheduled meeting on September 25,
1989. The Co~nittee recon~nends that Council authorize the conveyance of
property identified as Tax No. 2021779 to the City of Roanoke Redevelop-
ment and Housing Authority free of charge in accordance with conditions
stated in the attached report.
Respectfully submitted,
Eliz~th T. Bowles, Chairman
Water Resources Co~nittee
ETB:KBK:afm
Attachment
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Real Estate Agent
H. Wesley White, Jr., RRHA
H. Dan Pollock, Housing Development Coordinator
John R. Marlles, Chief, Co~nunity Planning
Marie T. Pontius, Grants Monitoring Administrator
INTI~iD~AI~ C,(]~[~C,A?ION
DATE:
TO:
September 25, 1989
Mrs. Bowl~h,_~Mambers, Water Resources Con~nittee thru Mr(~rbert
SUBo-~CT: Donation of City Owned Lot, Tax No. 2021779, to the
City of Roanoke Redevelopment and Housing Authority
I. Background:
A. Lot 40, Gale & Andrews map, Tax No. 2021779, is owned by the
City of Roanoke. Assessed value for tax purposes is $350.00.
B. Adjoining lots on either side are owned by the Roanoke
Redevelopment and Housing Authority (RRHA).
C. Construction of affordable housing is being pursued by RRHA
through contract with Habitat for Humanity.
D. Donation of the lot to RRNA has been requested by RRNA per the
attached letter.
E. Affordable housing is a goal of City Council. Once low income
housing is developed and sold, the improved property generates
tax revenue for the City.
II. Issues:
A. Affordable housing
B. Cost to the City
C. Tax revenue
D. Legal
III. Alternatives:
A. Committee recommend that City Council authorize th~
conveyance, free of charge~ of the subject lot identified as
Tax No. 2021779 to RRNA.
1. Affordable housing is promoted.
2. Cost to the City is the value of the donated lot,
estimated at $350.00.
Mrs. Bowles & Members, Water Resources Committee
September 25, 1989
Page 2
Tax revenue will increase in the future. Example, a
$25,000 house would generate $312.50 per year under the
current tax rate.
4. Lesal - City is authorized to make donations to RRNA
Committee recommend the City Council not authorize th~
conveyance of the subject lot to RRNA.
1. Affordable housinK is not promoted.
Cost to the City is a moot issue except potential future
loss of tax revenue.
3. Tax revenue will not be encouraged.
4. LeKal - Authority would not be exercised.
IV.
Recommendation: Committee recommend Council authorize the
conveyance of property identified as Tax No. 2021779 to Roanoke
Redevelopment and Housing Authority free of charge in accordance
with Alternative "A", conditioned on IARHA preparing the necessary
legal documents to the satisfaction of the City Attorney.
KBK:afm
Attachment
CC:
City Attorney
Director of Finance
Real Estate Agent
H. Wesley White, Jr., RRNA
H. Dan Pollock, Housing Development Coordinator
John R. Marlles, Chief, Community Planning
Marie T. Pontius, Grants Monitoring Administrator
CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY
2624 SALEM TURNPIKE, N W.
P O. BOX 6359
ROANOKE, VIRGINIA 24017
HERBERT D. McBRIDE
September 13, 1989
TELEPHONE (703) 983-9281
Kit Kiser
Director of Utilities and Operations
Municipal Building
215 Church Ave., S.W.
Roanoke, VA 24011
Re: Transfer of City Owned Property, Gainsboro,
Dear Mr. Kiser:
I have recently talked with Earl Reynolds abou~ a City owned lot
located on the north side of Harrison Avenue, N.W. identified as Lot
40, Gale & Andrews Map, Tax No. 2021779. The Authority owns property
to the east and west of the City's lot.
The Authority has had contact with Habitat for Humanity in the
Roanoke Valley about their desire to develop housing for sale to low
income families along this area of Harrison Avenue. The City's lot is
very important to the proper development of the Harrison Avenue Tract.
Some years ago, the City transferred by donation to the
Authority all land in the Gainsboro Program Area. Apparently, the City
did not own this lot at that time.
As you probably know, Habitat responds to the need to provide
low cost housing for sale to the working poor. The Authority wishes
to help provide a site for Habitat to meet this need. In my conver-
sation with Mr. Reynolds, he indicated the City Administration,s
approval of the proposed development.
Habitat has successfully developed low cost housing in several
neighborhoods of the City including the Rutherford Avenue
neighborhood in the Gainsboro Program Area. The Authority is
confident that this development will also be successful.
It is my understanding from Mr. Reynolds that the transfer of the
Harrison Avenue lot has to be acted on by the City's Water Resources
Mr. Kit Kiser
September 13, 1989
Page 2
Committee. As a City staff person working with the Committee, the
Authority is hereby requesting that this matter be placed on the
Committee's Agenda for consideration at its next scheduled meeting.
If you have any questions regarding this request or you need any
additional information, please contact me.
Very truly yours,
Land Planning/Subsidized Housing
Director
HWW, J r/shs
09'60~ ~
0~0~/O~OgSNIt'9
L
CITY OF ROANOKE REDEVELOPMENT AND
HERBERT D, McBRIDE
HOUSING AUTHORITY
2624 SALEM TURNPIKE, N. W.
P.O. BOX 6359
ROANOKE, VIRGINIA 24017
September 13,
Kit Kiser
Director of Utilities and Operations
Municipal Building
215 Church Ave., S.W.
Roanoke, VA 24011
Re: Transfer of City Owned Property,
Dear Mr. Kiser:
1989 TELEPHONE (703) 963 9281
Gainsboro, CD-1
I have recently talked with Earl Reynolds about a City owned lot
located on the north side of Harrison Avenue, N.W. identified as Lot
40, Gale & Andrews Map, Tax No. 2021779. The Authority owns property
to the east and west of the City's lot.
The Authority has had contact with Habitat for Humanity in the
Roanoke Valley about their desire to develop housing for sale to low
income families along this area of Harrison Avenue. The City's lot is
very important to the proper development of the Harrison Avenue Tract.
Some years ago, the City transferred by donation to the
Authority all land in the Gainsboro Program Area. Apparently, the City
did not own this lot at that time.
As you probably know, Habitat responds to the need to provide
low cost housing for sale to the working poor. The Authority wishes
to help provide a site for Habitat to meet this need. In my conver-
sation with Mr. Reynolds, he indicated the City Administration s
approval of the proposed development.
Habitat has successfully developed low cost housing in several
neighborhoods of the City including the Rutherford Avenue
neighborhood in the Gainsboro Program Area. The Authority is
confident that this development will also be successful.
It is my understanding from Mr. Reynolds that the transfer of the
Harrison Avenue lot has to be acted on by the City's Water Resources
Mr. Kit Kiser
Septer~ber 13, 1989
Page 2
Committee. As a City staff person working with the Committee, the
Authority is hereby requesting that this matter be placed on the
Committee's Agenda for consideration at its next scheduled meeting.
If you have any questions regarding this request or you need any
additional information, please contact me.
Very truly yours,
Land Planning/Subsidized Housing
Director
HWW, j r/shs
Office of the City Clerk
October 11, 1989
File #33-166-467
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~r. Herbert:
I am attaching copy of Ordinance No. 29796-10989 authorizing the
proper City officials to enter into a lease between the City and
the Jefferson Center Foundation, Ltd., for use of certain office
space in the Department of Parks, Recreation and Grounds
Maintenance Building on Reserve Avenue, S. W., upon certain ter~s
and conditions. Ordinance No. 29796-10989 was adopted by the
Council of the City of Roanoke on first reading on Monday,
October 2, 1989, also adopted by the Council on second reading on
Monday, October 9, 1989, and will take effect ten days following
the date of its second reading.
I/~'~"~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc:
Hr. Beverly T. Fitzpatrick, Sr., President, Jefferson Center
Foundation, 2425 Nottingham Road, S. E., Roanoke, Virginia
24014
Hr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Richard V. Hamilton, Real Estate Agent
and
Room 456 Municipal Building 215 Church Avenue, $. W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of October, 1989.
No. 29796-10989.
VIRGINIA,
AN ORDINANCE authorizing the proper City officials to enter
into a lease between the City and the Jefferson Center Founda-
tion, Ltd., for use of certain office space in the Department of
Parks, Recreation and Grounds Maintenance Building on Reserve
Avenue, S.W., upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk be, and they are hereby, authorized
to execute and attest, respectively, for and on behalf of the
City of Roanoke, a lease, in such form as is approved by the City
Attorney, with the Jefferson Center Foundation, Ltd., for use of
office space at the Office of Department of Parks, Recreation and
Grounds Maintenance, 210 Reserve Avenue, S.W., until January 31,
1990, and thereafter subject to the City Manager's concurrence on
a month-to-month basis. Lessee shall agree to indemnify and hold
harmless the City, its officers, agents and employees, and pro-
vide public liability insurance in the minimum amount of
$1,000,000. Such lease shall contain such other terms and con-
ditions as are approved and required by the City Manager.
ATTEST:
City Clerk.
Roanoke, Virginia
October 2, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Jefferson Center Foundation's (J.C.F.) Use of
Parks and Recreation Office
The attached staff report was considered by the Water
Resources Cox~nittee at its regularly scheduled meeting on September 25,
1989. The Committee recommends that Council authorize the provision of
temporary office space until January 31, 1990, and thereafter on a month
-to-month basis to the Jefferson Center Foundation at the Department of
Parks & Recreation/Grounds Maintenance, 210 Reserve Avenue, S. W.
Respectfully submitted,
Eliz~ T. Bowles, Chairman
Water Resources Com~aittee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Administration & Public Safety
Judge Beverly T. Fitzpatrick, President, Jefferson Center
Foundation
Manager, Parks, Recreation & Grounds Maintenance
Real Estate Agent
INTE RDEPARTHENTAL COmmUNICATION
DATE: September 25, 1989
TO: ~mbers, Water Resources Committee
FRO~B.~is/~er, Director, Uttlit£es & Operations
THRU: W. Robert er err, City Manager
SUBJECT: JEFFERSON CENTER FOUNDATION'S (J.C.F.) USE OF PARKS AND
RECREATION OFFICE
I. BACKGROUND:
Jefferson Hish School Committee was appointed by Council in May 1986
to consider and recommend feasible options for use of the former
Jefferson High School Building.
Foundation status was sought by the committee in the name of Jefferson
Center Foundation (J.C.F.) in early 1989 in order begin a fund raising
campaign, in an attempt to transform the building into an arts, educa-
tional and office complex for the Roanoke Valley.
Articles of incorporation for J.C.F. were developed, a thirteen member
Board of Directors established, by-laws formulated, and tax-exempt
status applied for.
Administrative needs for clerical staff, a professional fund raising
consultant, and an office in which to house them have developed. A
part-time secretary was hired, a six (6) month contract established
with Whittaker and Associates (fund raising organization), and office
space sought.
J.C.F. is acting in the City's behalf and for the benefit of all citi-
zens in the group's attempts to develop a viable, useful and attrac-
tive community facility.
II. CURRENT SITUATION:
A. J.C.F. has approached the City requesting office space through early
1990.
B. Appropriate space is temporarily available at the Department of Parks,
Recreation and Grounds Maintenance, 210 Reserve Avenue, S.W.
C. Department is willing to house J.C.F. through the period of the
request, possibly longer if a need exists.
D. J.C.F. has purchased public liability insurance in the amount of
$1,000,000 and is willing to name the City, its officers, employees and
agents as an additional insured and to indemnify and hold harmless the
City.
Water Resource Committee
J.C.F. Use of Parks & Recreation Office
Page 2
III. ISSUES:
A. Need
B. Availability of space
C. Cost to City
D. Income to City
E. Public Liability Insurance
F. Setting Precedence
IV. ALTERNATIVES:
A. Committee recommend to Council that it authorize the provision of tem-
porary office space until January 31, 1990, and thereafter on a month-
to-month basis to the Jefferson Center Foundation at the Department of
Parks, Recreation and Grounds Maintenance, 210 Reserve Avenue, S.W.
1. Need by J.C.F. for a temporary office facility would be met, and
petitioner's fund raising efforts would be enhanced.
Availability of space for the period requested is assured.
3. Cost to City would be limited to a small amount of additional
utility expense.
4. Income to City is zero.
5. Public Liability Insurance in the amount of $1~000~000 to be pro-
vided by J.C.F. with the City, its officers, employees and agents
named as additional insured and J.C.F. agreeing to indemnify and
hold harmless the City
Setting Precedence would not occur. Similar temporary arrangements
would be extended only to groups of a like nature; non-profit,
acting on behalf of the City, and for the benefit of the community
as a whole. Provision of space would naturally be contingent upon
space availability.
Committee not recommend to Council that it authorize the provision of
temporary space at the Department of Parks, Recreation and Grounds
Maintenance.
1. Need by J.C.F. for a temporary office space not met. Petitioner's
fund raising efforts would be hampered.
Water Resource Committee
J.C.F. Use of Parks & Recreation Office
Page 3
2. Availability of space is not an issue.
3. Cost to City is zero.
4. Income to Cit~ is zero.
5. Public Liability Insurance is not an issue.
6. Settin~ Precedence is not an issue.
RECOMMENDATION: Committee recommend that City Council authorize the
provision of temporary office space to the Jefferson Center Foundation at
the Department of Parks, Recreation and Grounds Maintenance, 210 Reserve
Avenue, S.W., Roanoke, in accordance with Alternative "A".
KBK/GNP/fm
Attachment
cc:
City Attorney
Director of Finance
Director of Administration & Pubic Safety
Judge Beverly Fitzpatrick, President, Jefferson Center Foundation
Manager, Parks, Recreation & Grounds Maintenance
Chas. Lunsford Sons & Associates and
Frank B. Hall & Co. of Virginia, Inc.
P. O. Box 2571
Roanoke, Virginia 24010
Jefferson Center Foundation, Ltd.
P. O. Box 8657
Roanoke, Virginia 24014
Type and Location of Property
Business Personal Property located at
210 Reserve Avenue, Roanoke, Virginia
ruder NO.
Fal Insuranc_e Company of America
Ef~ecti~.;' 12:01 am
Expires ~ 1201am ~ Noon 10/21.1989
company per expiring policy # .
~peration/Veh~be,u *';~-'~
CovsragelPerJlslForms Insuran
Ail Risk, Replacement Cost $8,000.
Type of Insurancs
Scheduled Form ~ Comprehensive Form
[] Premises/Operations
[] Products/Completed Operations
[] Contractual
[] Other (~'~]q'ZY~;~t/)Broad Form CGL Endt.
[] Med. Pay. $ 2,500 ,°e~ $ 25,000 ¢=e,
Personal Person Accioent
Coverage/Forms
[] Liabihty [] Non-owned [] Hired
Comprehensive-Deductible $
Collision-Deductible $
Medical Payments $
Uninsured Motorist $
No Fault (specify):
~ Other (specify):
[] WORKERS' COMPENSATION _ Statutory Limits (specify states below)
SPECIAL CONDITIONS/OTHER COVERAGES
Limits Gl Liability
Injury
Aggregate
Property Damage
Bodily Injury &
Property Damage 1,000,000 $1s000,00C
Combined
Personal Injury
Limits of Liability
Bodily Injury (Each Person) $
Bodily Injury (Each Accident) $
t Property Damage $
Bodily Injury & Property Damage
--L Combined $1,000, OOC
[] EMPLOYERS' LIABILITY -- Limit
NAME AND ADDRESS OF [] MORTGAGEE
] AOD'L INSURED
LOAN NUMBER
ACORO 75
Lunsford Sons & Associates and
Frank B. Hall & Co. of Virginia, Inc.
Oats
Office of the City Clerk
October 11, 1989
File #72-137
The Honorable Charles S. Robb
Member, United States Senate
Russell Senate Building, Suite
Washington, D. C. 20510
493
Dear Senator Robb:
I am enclosing copy of Resolution No. 29812-10989 expressing con-
cern with regard to housing and homelessness in Roanoke, and
urging the appropriate representatives to the United States
Senate and House of Representatives to support federal legisla-
tion to improve the quality and availability of housing for the
homeless and those at risk of becoming homeless. Resolution
29812-10989 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, October 9, 1989.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc:
The Reverend Clay H. Turner, Chairman, City Manager's
up Task Force on the Homeless, 2108 Mount Vernon Road,
Roanoke, Virginia 24014
Mr. W. Robert Herbert, City Manager
~r. James D. Ritchie, Director of Human Resources
Follow-
S. W.,
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clerk
October 11, 1989
File #72-137
The Honorable James R. Olin
Member, United States House
1238 Longworth House Office
Washington, D. C. 20515
of Representatives
Building
Dear Congressman Olin:
I am enclosing copy of Resolution No. 29812-10989 expressing con-
cern with regard to housing and homelessness in Roanoke, and
urging the appropriate representatives to the United States
Senate and House of Representatives to support federal legisla-
tion to improYe the quality and availability of housing for the
homeless and those at risk of becoming homeless. Resolution No.
29812-10989 was adopted by the Council of the City of Roanoke at
a reguIar ~eeting held on Monday, October 9, 1989.
Mary F. Parker, C~C
City Clerk
MFP : r a
Eno .
pc:
The Reverend Clay H. Turner, Chairman, City Manager's Follow-
up Task Force on the Homeless, 2108 Mount Yernon Road, $. ~.,
Roanoke, Virginia 24014
Ur. ~. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Room 456 MunicipaIBuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Clork
October 11, 1989
File #72-137
Tae Nonorable John W. Warner
~ember, United States Senate
Russell Senate Building, Suite
Washington, D. C. 20510
225
Dear Senator Warner:
I am enclosing copy of Resolution No. 29812-10989 expressing con-
cern with regard to housing and homelessness in Roanoke, and
urging the appropriate representatives to the United States
Senate and Nouse of Representatives to support federal legisla-
tion to improve the quality and availability of housing for the
homeless and those at risk of becoming homeless. Resolution No.
29812-10989 was adopted by the Council of the City of Roanoke at
a regular ~eeting held on Monday, October 9, 1989.
Sincerely,
Mary F. Parker, C~
City Clerk
MFP:ra
E~c.
pc:
The Reverend Clay H. Turner, Chairman, City Manager's
up Task Force on the Homeless, 2108 Mount Vernon Road
Roanoke, Virginia 24014 '
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Follow-
S. ~.,
Room 456 MunicipaIBuilding 215 Church Avenue, S~W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of October, 1989.
No. 29812-10989.
A RESOLUTION expressing concern about housing and homeless-
ness in Roanoke, and urging the appropriate representatives to
the United States Senate and House of Representatives to support
federal legislation to improve the quality and availability of
housing for the homeless and those at risk of becoming homeless.
WHEREAS, the Mayor of the City identified the plight of the
City's homeless as a major concern in his 1986 State of the City
Address; and
WHEREAS, the City Manager appointed a task force on homeless-
ness to study the issue of homelessness in the Roanoke Valley; and
WHEREAS, the City Manager's Task Force on Homelessness
studied homelessness and low income housing in Roanoke and pre-
sented its findings and recommendations in a comprehensive report
entitled "NO PLACE TO CALL HOME: A STUDY OF HOUSING AND
HOMELESSNESS IN ROANOKE, VIRGINIA" in April 1987; and
WHEREAS, the report of the City Manager's Task Force has
served as a catalyst for the public and private sector to enhance
existing services and implement new programs and projects in an
attempt to meet some needs of the homeless and those at risk
of becoming homeless in the Roanoke Valley; and
WHEREAS, there are approximately 14,757 households in the
Roanoke Valley whose incomes are near or below poverty guide-
lines, but only about 4,653 housing units for federal subsidies
are available; and
WHEREAS, as many as 10,104 households in the Roanoke Valley
are at risk of homelessness; and
WHEREAS, up to 870 households in the Roanoke Valley may lose
their public housing, under current law, due to the expiration of
their Section 8 certificates in 1990; and
WHEREAS, the availability of safe, decent, and affordable
housing is on the decrease, not only in the Roanoke Valley, but
also nationwide; and
WHEREAS, homelessness is a major element of the nation's
housing crisis.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. This Council urges the State's representatives to the
United States Senate and local representatives to the United
States House of Representatives to support federal legislation to
improve the quality and availability of housing for the homeless
and those at risk of becoming homeless.
2. The City Clerk is directed to forward an attested copy
of this resolution to the Honorable John Warner, the Honorable
Charles S. Robb, Members, United States Senate, and to the
Honorable Jim Olin, Member, United States House of Representa-
tives for the 6th District.
ATTEST:
City Clerk.