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Council Actions 12-04-89
Garland (29865) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL December 4, 1989 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. absent. Vice-Mayor Fitzpatrick was The invocation will be delivered by Dr. John Newman, Chaplain, Roanoke Memorial Hospitals. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. o CONSENT AGENDA (Approved 5-1, Mr. Musser voting no.) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A list of items pending from July 10, 1978, through November 20, 1989. RECOMMENDED ACTION: Receive and file. C-2 Qualification of Mr. Hugh A. Meagher as a member of the Fair Housing Board for a term of three years ending March 31, 1992. RECOMMENDED ACTION: Receive and file. C-3 Qualification of Mr. W. L. Whitwell as a member of the Architectural Review Board for a term of four years ending October 1, 1993. RECOMMENDED ACTION: Receive and file. C-4 Qualification of Ms. Mollie C. DeBerry as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1992. RECOMMENDED ACTION: Receive and file. (1) C-5 C-6 C-7 Qualification of Mr. Delvis 0· Roanoke Public Library Board for a June 30, 1992. McCadden as a member of the term of three years ending RECOMMENDED ACTION: Receive and file. Qualification of ~essrs. Thomas L. Orr and Guy W. Byrd, Jr., as Trustees of the Roanoke City School Board for terms of three years each, commencing July 1, 1989, and ending June 30, 1992. RECOMMENDED ACTION: Receive and file. Qualification of Messrs. Stanley R. Hale and Russell 0. Hannabass as Directors of the Industrial Development Authority of the City of Roanoke for terms of four years each, ending October 20, 1993. RECOMMENDED ACTION: Receive and file. Request of the City Manager for an Executive Session to discuss and consider the use of real property for public purpose, and the disposition of publicly held property, specifically the use and disposition of such properties in connection with potential downtown development, pursuant to Section 2.1-344 (a) (3), Code of Virginia (1950), as amended· REGULAR AGENDA Hearing of Citizens Upon Public Matters: a. Request of Mental Health Services of present a progress report on services zens of the City of Roanoke. Mr. Bob Referred to the City Manager for his Petitions and Communications: the Roanoke Valley to provided to the citi- Lynn, Spokesman. information. A communication from the Roanoke City School Board recom- mending appropriation of $1,867,555.00 in Capital ~aintenance and Equipment Replacement funds for certain projects, and $4,600.00 for the Staff Development Title II program. Adopted Ordinance No. Reports of Officers: a. City Manager: Briefings: None. 29865-12489. (6-0) (2) Items Recommended for Action: A report recommending approval of initial targeting of the Home Purchase Assistance Program in Conservation Areas and Rehabilitation Districts in the Southeast Quadrant of the City. Adopted Resolution No. 29866-12489. (6-0) A report recommending abandonment of a section of sewer line in the 2100 block of Salem Avenue, S. W., release of the related easement restrictions, and execution of an agreement with Hub Pattern Corporation to allow City forces to perform the work for a new sewer line, at a cost of $10,065.24 to Hub Pattern Corporation. Adopted Ordinance No. 29867-12489 and Ordinance No. 29868 on first reading. (6-0) A report recommending authorization to execute Change Order No. 1, in the amount of $15,570.00, to the contract with Structures and Utilities Co., Inc., for alum tank repair at the Water Pollution Control Plant. Adopted Ordinance No. 29869-12489. (6-0) A report recommending authorization to execute Change Order No. 1, in the amount of $18,000.00, to the contract with Mattern & Craig, P. C., Consulting Engineers, for the Roanoke Centre for Industry and Technology Addition Feasibility Analysis. Adopted Ordinance No. 29870-12489. (6-0) A report concurring in a report of a bid committee recommending acceptance of the bid submitted by DRA for a Shared Automated Library System, subject to execution of a cooperative agreement with the County of Roanoke and the City of Salem; and appropriation of $973,949.00 therefor. Adopted Ordinance No. 29871-12489 and Ordinance No. 29872-12489. (6-0) A report recommending that Council schedule a public hearing for Monday, December 18, 1989, to consider a utility tax rate increase; and authorize execution and implementation of a Local Cooperative Agreement between the City and the Federal Governments, for the Roanoke River Flood Reduction Project. Concurred in the recommendation of the City Manager and set a public hearing for Monday, December 18, 1989, at 2:00 p.m. (3) b. Director of Finance: 1. A financial report for the month of October, 1989. Received and filed. 6. Reports of Committees: A report of the Water Resources Committee recommending establishment of a specific connection fee for 48 existing homes on Ravenwood Avenue, Dorchester Drive, Floraland Drive, and Vancouver Drive, N. W., for future hook-up to the City's sewer system. Council Member Elizabeth T. Bowles, Chairman. Adopted Resolution No. 29873-12489. (6-0) A report of the Water Resources Committee recommending exe- cution of a lease agreement with Old Southwest, Inc., for use of the Alexander-Gish House, 641 Walnut Avenue, S. W., for a term of five years from January 1, 1990, through December 31, 1994. Council Member Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 29874 on first reading. (6-0) Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 29857, on second reading, authorizing an Agreement for Real Estate Sale and For Acquisition of Parking Facility between the City of Roanoke, the City of Roanoke Redevelopment and Housing Authority, Faison Roanoke Office Limited Partnership, a North Carolina limited part- nership, and Henry J. Faison, as guarantor; authorizing the conveyance of certain parcels of land owned by the City to the City of Roanoke Redevelopment and Housing Authority; authorizing the purchase of certain completed realty constituting a public off-street parking facility by the city; and authorizing the execution of related documents between the parties. Adopted Ordinance No. 29857-12489. no.) (5-1, Mr. Bowers voting Ordinance No. 29858, on second reading, permanently vacating, discontinuing and closing to traffic that segment of Hunter Viaduct as it currently extends from its inter- section with Jefferson Street and Salem Avenue, S. E., first in a northerly direction from a position at existing ground elevation and thence continuing in an easterly direction in a position at, and above, existing ground ele- vations, to a point of intersection with the westerly (4) 10. right-of-way boundary at the existing overhead bridge at ~illiamson Road, S. E. Adopted Ordinance No. 2985~-12489. no.) (5-1, Mr. Bowers voting 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Reappointed the following persons: Louis E. Ellis ) A. Catherine Womack ) Hillary Lantz ) Ora B. McColman ) Roanoke Neighborhood Partnership Florine Thornhill ) Steering Committee William J. Rand, III ) Barbara N. Duerk ) Gene Wirt - Building Maintenance Division of the City's Board of Building Code Appeals Acree Hayes Frank W. Feather - Advisory Board of Human Resources - Advisory Board of Human Resources Other Hearings of Citizens: Certification of Executive Session. (6-0) (5) Pending Items Referral Date 7/10/78 2/23/87 6/20/88 I/9/89 5/22/89 8/14/89 8/14/89 from July 10, 1978, Referred To City Manager Regional Cable Television Committee Regional Cable Television Committee City Manager City Manager Director of Finance City Manager City Manager -1- through November 20~ 1989. Item Recommendation No. 11 con- tained in the Mayor's 1978 State of the City Message. (Development of Mill Moun- tain - hotel.) Request of Cox Cable Roanoke for a renewal of their fran- chise agreement in order to simplify and clarify langu- age, make certain additions and deletions, and extend the term. Communication advising of Cox Cable Roanoke's intent to seek renewal of the Cable Television Franchise in the City of Roanoke. Matter with regard to speed- ing on Hemlock Road, N. W. Request of the Jefferson High School Committee for a con- tribution from the City to be used for the renovation of Jefferson High School. Mayor's 1989 State of the City Recommendation No. 1 permitting each City employee to receive his or her birth- day as a holiday, in such instances where the calendar and work experience will per- mit. Mayor's 1989 State of the City Recommendation No. 2 establish details and cri- teria for an "Employee of the Year" Program for par- ticipation by Roanoke City employees. Pending Items Referral Date 8/14/89 8/14/89 8/14/89 8/14/89 8/14/89 8/14/89 from July 10, 1978, through November 20, 1989. Referred To Item City of Roanoke Transportation Safety Commission Mayor's 1989 State of the City Recommendation No. 3 - that the "Star City" become the safest place to live in Virginia by striving to have Virginia's highest highway compliance rate for buckling up. City Manager Trade and Convention Center Committee Mayor's 1989 State of the City Recommendation No. 9 - consider the feasibility of operating a street car type vehicle to connect the Transportation Museum, the Convention Center Complex, Center-in-the-Square and the City Market area. City Manager Mayor's 1989 State of the City Recommendation No. 10 - establish linear parks with flowers, street scenes, benches and walkways at the proper points on both sides of the railroad. City Manager Trade and Convention Center Committee Mayor's 1989 State of the City Recommendation No. 12 - consider the conversion of the former Railway Passenger Station into a visitor's center if the property is made available to the City in the future. City Manager Communication from Council Member David A. Bowers recom- mending that the producers of the film "Crazy People" be contacted in order to discuss the possibility of a world premiere event in Roanoke upon the release of the movie. City Manager Requested to report to Council within 120 days with regard to certain aspects of the Zoning Ordinance. -2- Pending Items Referral Date 10/9/89 11/13/89 11/13/89 from July 10, 1978, Referred To City Attorney City Manager City Manager through November 20~ 1989. Item Communication from Council Member David A. Bowers regarding the issue of a modified ward system for the City of Roanoke. (Public Hearing set for December 11, at 7:30 p.m.) Communication from Council Member David A. Bowers recom- mending the formulation of a "visitation school" to help divorced parents learn how to deal with the problems of coordinating visitation with their children. Communication from Mr. Gordon E. Peters, City Treasurer, requesting that Council prescribe the sum for the City Revenue Bond required of the City Treasurer, and approve surety so that the new bond may be executed on or before December 31, 1989. -3- Office of the City Clerk December 6, 1989 File #15-178 ,~rs. Dolores C. Daniels, Fair Housing Hoard Roanoke, Virginia Secretary Dear ~rs. Daniels: This is to advise you that ~r. Hugh member of the Fair Housing Board for ~arch 31, 1992. ,~eagher has qualified as a term of three years ending Sincerely, '~'~ Nary F. Parker, C~C City Clerk ~FP:ra Room4S6 MunicipaiSuildin9 215Church Avenue. S.W. Ro~noke. Virgini.~ 24011 (703)(J81-2541 0-2 Oath or Affirmation of Offi~'e- Stat~ of Virginia, Cit~ o] Roanoke, to.wlt: ' ' I, Huqh A. Meaqher , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I w~ll faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a term of three years ending March 31, 19g~, according to the best of my ability. So help me God. ~]~ ~ Subscribed and sworn to before ,.e, this ~ day o~_~L~ ~,~. Office of the City Clerk November 21, 1989 File #15-175 Mr. Hugh A. Meagher 3602 Keagy Road, S. W. Roanoke, Virginia 24018 Dear ~fr. ~4eagher: This is ta remind you that you have not qualified as a member of the Fair Housing Board to which you were reelected on March 20, 1989, for a term of three years ending March 31, 1992. Enclosed .you will find an Oath of Office which may be adminis- tered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, So W. ' It will be appreciated if you will qualify for this ~osition by Thursday, ~ovember 30, 1989, and return the Oat~ of Office to the City Clerk's Office, Room 456, :~unicipal Building, Roanoke Virginia 24011. ' ~incereIy, se Eric. pc: Sandra ~t. Eakin Deputy City Clerk Ms. Dolores C. Daniels, Secretary, Fair Housing Board Room 456 Municipal Building 215 Church Avenue, $. W. Roanoke. Virginia 24011 (703)~81-2541 Office of the City Clerk December 6, 1989 File #15-249 ~s. Evelyn S. Gunter, Architectural Review Roanoke, Virginia Secretary Board Dear ~s. Gunter: This is to advise you that member of the Architectural ending October 1, 1993. W. b. ~hitwell has qualified as a Review Board for a term of four years Sincerely, / ~ ~4ary F. Parker, C~C City Clerk MFP:ra Room 456 MunicipaIBuilding 215Church Avenue. $.W. Roanoke, Virginia 24011 (703)g81-2541 0-2 Oath or Affirmation of Office State ot Vi~'glnia, Cirri o~ Roanoke, ~o .~t: I, , .... ',~nL~;~]. , do solemnly swear (or ~) that I will sup~ the Constitution of the United States, and the Constitution of the State of Virginia, and that I w~l faithfully and impa~ially discharge and perform all the duties incumbent upon me as according to the best of my ability. So help me God. Subscribed and sworn to before me, this'-~-'-~~'~'''~'~ day of ' Office of the City Clerk December 6, 1989 File #15-304 The Reverend Ulas N. Broady, Youth Services Citizen Board 2204 Lynnhope Drive, N. W. Roanoke, Virginia 24017 Cha i rman Dear Reverend Broady: is to advise you that Ms. ~ollie This a member of the Youth Services Citizen Board for a term of years ending May 31, 1992. .Sincerely, Mary F. Parker, CMC City Clerk C. DeBerry has qualified as three MFP : ra pc: ~ls. ~arion V. Crenshaw, Youth Planner Room 456 Municipal Building 215 Church Avenue, $. W Roanoke. Virginia 24011 (703) g~11-254~ o-2 ' ° BK0017 PO 01689 Oath or Affirmation of Office [$tate o] Virginia, C'it~] o] Roanoke. to .wit: Mollie C. DeBerry ~, do solemnly swear (or affirm) that I, I will support the Constitution of the United States. and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board for a term of three years, ending May 31, ~2, according to the best of my ability. So help me God. Subscribed and sworu to before me, this 1~>%t4~ day of ~-~-~, / / ~/ / /~/~ ~-~ , Deputy Clerk Office of the City Clerk December 6, 1989 File #15-323 ~s. Beverly Bury City Librarian Roanoke, Virginia Dear ~s. Bury: This is to advise you that ~r. Delvis O. ~cCadden has qualified as a member of the Roanoke Public Library Board for a term of three years ending June 30, 1992. Sincerely, ~4ary F. Parker, C~4C City Clerk ~FP:ra Room456 Municipall~uildin9 215Church Avenue. $. W. Ro~noke. Virginil 24011 (703)981-2541 0-2 Oath or Affirmation of Office 8~ of Virgil. a, City of Roanoke, to .~it: I, Del v i s 0 · McCadden . do solemnly swear (or ~flirm) that will mupport the Constitution of the United States, and the Constitution o! the State of Virginia, ~nd that will faithfully and impartially discharge and perform all the duties incumbent upon me as member of the Roanoke Public Library Board for a term of three years ending June 30, 1992, according to the best of my ability. So help me God. Office of the City Clerk December 6, 1989 File #15-467 Mr. James ~. Turner, Jr., Roanoke City School Board P. O. Box 1020 Salem, Virginia 24153 Chairman Dear Ur. Turner: This is to advise you that Messrs. Jr., have qualified as members of for terms of three years each, ending June 30, 1992. Thomas L. Orr and Guy W. Byrd, the Roanoke City School Boar~ commencing July 1, 1989, and Sincerely, '~ Mary F. Par~er, CMC City ClerR MFP:ra pc: Dr. Frank P. Torn, Superintendent 13145, Roanoke, Virginia 24031 of Schools, P. ©. Box Room 456 Municipal Building 215 Church Avenue, $.W~ Roanol(e, Virginia 24011 (703) 981-2541 0-2 .,K 0017 PO 01600 Oath or Affirmation of Office Stat~ o] Virginia, City o] Roanoke, to .~vlt: I, Thomas L. Orr . do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me -~ a Trustee of the Roanoke City School Board for a term of three years, commencing July 1, 1989, and ending June 30, 1992. according to the best of my ability. So help me God. o-2 '~ / ¢. Oath or Affirmation of Office State o[ Virginia, City o] Roanoke, to .ugt: I, Guy W. Byrd, Jr. , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfolly and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board for a term of three years, commencing July 1, 1989, and ending June 30, 1992. according to the best of my ab ry. Subscribed and sworn to befor~· me, this December 4, 1989 Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Members of Council: I wish to request an Executive Session to discuss and consider the use of real property for public purpose, and the disposition of publicly held property, specifically the use and disposition of such properties in connection with potential downtown development, pursuant to Section 2.1-344(A) (3) of the Code of Virginia (1950) as amended. Sincerely, W. Robert Herbert City Manager WRH/BJW:kds Office of the City Clerk December 6, 1989 File #22 ~r. W. Robert Herbert City Manager Roanoke, Virginia Dear Hr. Herbert: I am attaching copy of a progress report of ~ental Health Services of the Roanoke Valley with regard to services provided to the citizens of the City of Roanoke, which report was before the Council of the City of Roanoke at a regular meeting held on Monday, December 4, 1989. On motion, duly seconded and adopted, the report was referred to you for your information and comments. Sincerely, ~4ary F. Parker, C~C City Clerk MFP:ra pc: Dr. Fred P. Roessel, Jr., Executive Director, .Yental Services of the Roanoke Valley, 301 Elm Avenue, Roanoke, Virginia 24016 .Ur. 8ob Lynn, ~enta! Health Services of the Roanoke 301 Elm Avenue, S. W., Roanoke, Virginia 24016 ~ealth S. ~., Valley, Room 456 Municipal Building 215 Church Avenue. S. W' Roanoke. Virginia 24011 (703) 981-2541 IM November 16, 1989 Dr. Noel C. Taylor, City of Roanoke 215 Church Avenue Roanoke, VA 24011 Mayor Dear Mayor Taylor: This is to request time on the agenda of Roanoke City Council on December 4, 1989, for Mr. Bob Lynn to give a brief progress report about services provided to the citizens of the City of Roanoke by Mental Health Services of the Roanoke Valley. Sincerely, Executive Director FPRjr:cd W. Robert Herbert James D. Ritchie Mary Parker Bob Lynn NOV 1989 ~YOR's OF£1c~ MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY EXECUTIVE OFFICES, 301 Elm Avenue, S.W., Roanoke, Virginia 24016-4026 - (703) 345-9841 Serving the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem ROANOKE CITY GOOD AFTERNOON, MAYOR TAYLOR AND MEMBERS OF THE ROANOKE CITY COUNCIL. MY NAME IS ROBERT L. LYNN, III. THE MENTAL HEALTH SERVICES BOARD IS A JOINT AGENCY OF THE VALLEY GOVERNMENTS. AS A MEMBER OF THAT BOARD, APPOINTED BY THIS COUNCIL, I THANK YOU FOR THIS OPPORTUNITY TO APPEAR BEFORE YOU. I AM PLEASED TO GIVE YOU A BRIEF UPDATE ON THE SERVICES THAT THE AGENCY IS CURRENTLY PROVIDING TO THE CITIZENS OF THE CITY. DURING THIS PAST FISCAL YEAR $27B,$81 OF ROANOKE CITY'S TAX DOLLARS WERE MATCHED WITH STATE AND FEDERAL DOLLARS AND FEES TO PROVIDE $4,234,197 OF SERVICE TO ROANOKE CITY CITIZENS. THIS AMOUNTS TO $15 WORTH OF SERVICES FOR EACH ROANOKE CITY TAX DOLLAR EXPENDED. THE SERVICES OF OUR MENTAL HEALTH DIVISION WERE PROVIDED TO 8,701 CITIZENS OF ROANOKE CITY DURING THIS PAST YEAR. THE COMMUNITY SUPPORT SYSTEM PROVIDES A WIDE RANGE OF SERVICES TO INDIVIDUALS WITH SERIOUS MENTAL ILLNESS, AND CONTINUES TO EXPAND ITS SERVICES IN ORDER TO BETTER MEET THEIR NEEDS. THE COMMUNITY RESOURCE AND COUNSELING CENTER PROVIDES CASE MANAGEMENT AND COUNSELING SERVICES ALONG WITH PSYCHIATRIC EVALUATION AND MEDICATION MANAGEMENT. THIS SERVICE IS PROVIDED IN THE INDIVIDUAL'S HOME AS NEEDED. A CASE MANAGER LOCATED IN THE SALEM/ROANOKE COUNTY COUNSELING CENTER IS RESPONSIBLE FOR MEETING THE NEEDS OF SERIOUSLY MENTALLY ILL ADULTS WHO RESIDE IN THE AREA NEAR THAT CENTER AND FOR THE RESIDENTS OF CRAIG COUNTY. THE STREET TEAM CONTINUES TO PROVIDE SERVICES TO HOMELESS PERSONS WITH SERIOUS MENTAL ILLNESS. MOUNTAIN HOUSE, A ?SYCHOSOCIAL REHABILITATION PROGRAM, DEVELOPED THREE NEW CONTRACTUAL PROGRAMS DURING THIS PAST YEAR: 1) A CONTRACT WITH TINKER MOUNTAIN INDUSTRIES TO PROVIDE SUPPORTED EMPLOYMENT SERVICES TO PERSONS WITH SERIOUS MENTAL ILLNESS, AND IN PARTICULAR TO THOSE INTERESTED IN COMPETITIVE EM?LOYMENT. 2) A CONTRACT WITH ROANOKE COUNTY PARKS AND RECREATION TO PROVIDE RECREATIONAL ACTIVITIES TWO EVENINGS EACH WEEK AND ON SATURDAYS. 3) AND THE HEART AND HEARTH PROGRAM WHICH WAS DEVELOPED IN CONJUNCTION WITH THE MENTAL HEAI. TH ASSOCIATION OF IHE ROANOKE VALLEY. IT PROVIDES RESPITE SERVICES TO FAMILIES WHO HAVE SERIOUSLY MENTALLY ILL ADULTS LIVING AT HOME. DURING THE PAST FISCAL YEAR, REORGANIZATION OF MENTAL HEALTH SERVICES TO CHILDREN AND ADOLESCENTS YAS IMPLEMENTED. NEW SERVICES FOCUS ON KEEPING FAMILIES TOGETHER A~D CHILDREN IN TIIEIR HOME COMMUNITIES. THERE ARE SCHOOL-BASED EFFORTS TO PREVENT THE DEVELOPMENT OF EMOTIONAL DISORDERS IN ALL OUR LOCALITIES. OTHER PREVENTION EFFORTS INCLUDE WORKING WITH YOUNGER SIBLINGS OF KNOWN CLIENTS AND PARENTS OF AT-RISK CHILDREN. ADDITIONALLY, TREATMENT CAN BE RECEIVED THROUGH HOME-BASED COUNSELING, DAY TREATMENT, OUTPATIENT COUNSELING, AND, FOR CHILDREN ONLY, RESIDENTIAL SERVICES. CASE MANAGEMENT SERVICES ARE ASSIGNED FOR THOSE CHILDREN AND ADOLESCENTS WHO MUST LEAVE THE COMMUNITY FOR STATE HOSPITALIZATION. THIS ASSURES A TIMELY AND SUCCESSFUL DISCHARGE BACK TO THE HOME COMMUNITY. ROANOKE CHURCHES CONTINUE TO PROVIDE SOCIAL CLUBS FOR OVER 200 CITIZENS WltO ARE LIVING IN ADULT HOMES. WE CONTINUE TO RECEIVE REQUESTS FOR INFORMATION ABOUT THIS PROGRAM ON THE PART OF OTHER CHURCHES. IN ADDITION, OUR CLINICAL PASTORAL CARE PROGRAM PROVIDED SEVERAL WORKSHOPS AND SEMINARS FOR LOCAL CLERGY. OUR COUNSELING CENTER ON FIRST STREET IN ROANOKE CONTINUES TO PROVIDE INDIVIDUAL, GROUP, AND FAMILY COUNSELING. MENTAL HEALTH SERVICES CONTINUES TO PROVIDE 24-HOUR, 7-DAYS PER WEEK CRISIS INTERVENTION FOR PSYCHIATRIC EMERGENCIES THROUGH EMERGENCY OUTREACH SERVICES. THE MENTAL RETARDATION DIVISION PROVIDES A COMPREHENSIVE SYSTEM OF QUALITY COMMUNITY SUPPORT SERVICES THAT ARE RESPONSIVE TO PERSONS WITH MENTAL RETARDATION, THEIR FAMILIES, AND THE COMMUNITY. DURING THIS PAST YEAR WE PROVIDED SERVICES TO 625 CITIZENS OF THE CITY OF ROANOKE. SERVICES PROVIDED INCLUDE EMERGENCY, CASE MANAGEMENT, DAY SUPPORT, RESIDENTIAL, AND PREVENTION AND EARLY INTERVENTION. THE NUMBER OF CLIENTS FROM ROANOKE CITY RECEIVING CASE MANAGEMENT FROM THE COUNSELING AND LIFE SKILLS CENTER INCREASED 16% FOR EISCAL YEAR 1989. SERVICES TO ALL LOCALITIES INCREASED LAST YEAR WITH THE ADDITION OF TWO NEW PROGRAMS WITH INITIATIVE FUNDING FOR FY'89. THE MELROSE AVENUE GROUP HOME FOR MENTALLY RETARDED/EMOTIONALLY DISTURBED ADULTS BECAME OPERATIONAL IN MARCH. ALSO THE RESIDENTIAL RESPITE FACILITY, DEVELOPED TO PROVIDE OVERNIGHT RESPITE SERVICE TO FAMILIES WHOSE SONS OR DAUGHTERS HAVE MENTAL RETARDATION, OPENED IN NOVEMBER. CASE MANAGEMENT AND DAY SUPPORT PROGRAMMING HAVE BEEN INCREASED WITIt NEW INITIATIVE FUNDING FOR Fl'90. TINKER MOUNTAIN INDUSTRIES WILL BE PROVIDING SPECIALIZED VOCATIONAl. SERVICES FOR ADULTS WITH MENTAL RETARDATION AND EMOTIONAL PROBLEMS, AND ARC-ROANOKE/CHD INDUSTRIES WILL BE PROVIDING SERVICES FOR ADULTS WITH MENTAL RETARDATION AND SEVERE PHYSICAL DISABILITIES. A NEW ALLIANCE HAS BEEN FORGED BETWEEN MENTAL HEALTH SERVICES' DIVISION OF SUBSTANCE ABUSE SERVICES A~D THE CITY OF ROANOEE THIS PAST YEAR. TWO ~!EMBERS OF OUR STAFF SERVE ON THE CITY'S TASK FORCE ON DRUG ABUSE, ONE AS CHAIR OF THE TREATMENT COMMITTEE AND ONE AS VICE-CHAIR OF THE PREVENTION COMMITTEE, THIS TASK FORCE HAS FOCUSED PUBLIC AWARENESS AND ATTENTION ON THE GROWING PROBLEMS OF DRUG ABUSE IN ALL SEGMENTS OF OUR CITY. THE DIVISION OF SUBSTANCE ABUSE SERVICES YISHES TO EXPRESS SPECIAL APPRECIATION TO ROANOKE CITY COUNCIL FOR APPROVAL OF $84,000 IN COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR RENOVATION OF THE ALCOHOL AND DRUG DETOXIFICATION AND REHABILITATION CENTER. WE NOW HAVE $285,111 COMMITTED TO THE RENOVATION PROJECT FROM A VARIETY OF SOURCES. BIDS ARE BEING RECEIVED AND THE PROJECT IS ON SCHEDULE. CUSTOMARY SERVICES CONTINUE TO BE PROVIDED BY THE DIVISION. LAST YEAR, 1,098 RESIDENTS OF ROANOKE CITY RECEIVED PREVENTION, EARLY INTERVENTION, COUNSELING, DETOXIFICATION, OR RESIDENTIAL SERVICES FOR ADDICTIONS OR OTHER SUBSTANCE ABUSE PROBLEMS. THIS IS AN INCREASE OF 14% OVER THE PREVIOUS YEAR. ON THE ATTACHED CHART YOU CAN SEE A MORE DETAILED BREAKDOWN OF O,UR SERVICES TO THE RESIDENTS OF THE CITY DURING FISCAL YEAR 1989. DR. FRED ROESSEL, THE AGENCY'S EXECUTIVE DIRECTOR, AND THOMAS CHAPMAN, THE DIRECTOR OF ADMINISTRATION, ARE HERE WITH ME AND WE WILL BE HAPPY TO RESPOND TO ANY QUESTIONS YOU MAY HAVE. 11124189 MHSRV DIRECTLY FUNDED PROGRAMS FY-89 STATISTICS/JURISDICTION CITY OF ROANOKE UNDUPLICATED UNITS OF VALUE OF CLIENT COUNT SERVICE SERVICE MENTAL HEALTH COUNSELING COMMUNITY RESOURCE AND COUNSELING CENTER CLUBHOUSE EMERGENCY SERVICES KIWANIS ADOLESCENT DAY TREATMENT COTTAGE SCHOOL CHILDREN'S CENTER IN HOME SERVICES PREVENTION SERVICES MH SUBTOTAL 711 3,746 HOURS $317,819 718 6,899 HOURS $563,058 67 2,783 DAYS $130,688 800 1,146 HOURS $209,306 10 1,925 DAYS $147,342 t0 463 DAYS $35,531 10 1,405 DAYS $285,090 4 257 HOURS $74,255 6,371 2,014 HmmS $12~,343 8,701 20,638 $1,887,432 MENTAL RETARDATION COUNSELING AND LIFE SKILLS CENTER FAMILY SUPPORT WORK ACTIVITIES ADULT DEVELOPMENT SUPPORTED EMPLOYMENT READ ROAD NIAGARA ROAD HAZELRIDGE ICF/MR APARTMENT LIVING MELROSE MR/ED RESIDENTIAL RESPITE SHORT TERM CARE COLLEGE FOR LIVING MR SUBTOTAL 373 2,316 HOURS $202,132 61 4,357 HOURS $63,279 50 8,578 DAYS $127,346 15 2,561 DAYS $72,329 8 528 DAYS $11,601 4 1,460 DAYS $89,265 2 634 DAYS $46,722 8 2,716 DAYS $561,888 11 914 HOURS $70,502 1 74 DAYS $65,405 7 66 DAYS $20,396 35 5,237 HOURS $17,992 50 201 CLASSES $14.634 625 29,642 $1,163,491 SUBSTANCE ABUSE NEW DIRECTIONS HEGIRA HOUSE RESIDENTIAL ALCOHOLISM PROGRAM SA SUBTOTAL 872 7,239 HOURS $518,798 44 4,053 DAYS $231,799 182 5,157 13Ayg $4.A2,677 1,098 16,4-4-9 $1,183, =74` TOTAL 10,424- 66,729 $4,234,197 FY-87 LOCAL SHARE $275,581 SERVICE/LOCAL DOLLAR - - $15 Office of the City Clerk December 6, 1989 File #604467 ~r. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ,Hr. Schlanger: I am attaching copy of Ordinance No. 29865-12489 amending and reordaining certain sections of the 1989-90 General and Grant Funds Appropriations, providing for the appropriation of $1,867,555.00 in Capital ~aintenance and Equipment Replacement funds for certain projects; viz: Computer Science Expansion, Textbook Adoptions, Instructional Equipment Replacement, Facility Maintenance, School Boiler System Replacement, Oakland Elementary School Renovations, Asbestos Removal and Roof Renovation. The abovestated ordinance also provides for appropriation of $4,600.00 for the Staff Development Title Il program. Ordinance No. 29865-12489 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 4, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra pc: Hr. ~. Robert Herbert, City Manager Mr. James M. Turner, Jr., Chairman, Roanoke City School Board, P. O. Sox 1020, Salem, Virginia 24153 Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031 Room456 Muni(ipalSuilding 215Church Avenue, S.W I~oanol~e, Vi~gini~l 24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA lhe 4th day of December, 1989, No, 29865~2489, AN ORDINANCE to amend and reordain certain sections of the 1989-90 General and Grant Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1989-90 General and Grant Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund ADDroDriations Education Facilities (1-8) ................................... Revenue CMERP - Schools - Unappropriated (9) ............... $63,251,858 3,177,849 Grant Fund Appropriations Education Staff Development Title II 89-90 Revenue Education Staff Development Title II 89-90 (10-14) ........... (15) .............. $14,149,196 4,600 $14,149,196 4,600 1) Computer Science Expansion (001-060-6004-6302-0806) (001-060-6004-6304-0613) 2) Textbook Adoption 3) Instruct. Equipment Replace. 4) Facility Maint. 5) School Boiler System Replace. 6) Oakland Elementary School Renov. 7) Asbestos Removal 8) Roof Reno- vation 9) CMERP - Schools 10) Inservice Training 11) Social Security 12) Consultant Services 13) Printing 14) Resource 15) (001-060-6004-6313-0801) (001-060-6004-6681-0801) (001-060-6004-6683-0801) Materials (035-060-6226-6314-0617) Fed. Grant Receipts (035-060-6226-1102) 60,000 350,000 157,555 75,000 125,000 (001-060-6004-6896-0802) 250,000 001-060-6004-6896-0809) 550,000 001-060-6004-6896-0851) 300,000 001-3324) (1,867,555) 035-060-6226-6314-0129) 3,485 035-060-6226-6314-0201) 265 035-060-6226-6314-0313) 500 035-060-6226-6314-0351) 50 300 4,600 BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: City Clerk. DI:PARTM~:NT OF FINANCIE C:l'r%' OF ROANOKE, VA. December 4, 1989 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request For Appropriation of CMERP and Grant Funds I have reviewed the attached request to appropriate $1,867,555 in CMERP funds and $4,600 in grant funds for the School Board. The School Board CMERP allocation for FY90 was $2,135,722, of which $268,167 was previously appropriated, leaving a balance of $1,867,555. This reques~ will fully appropriate the School Board's remaining CMERP funds. This request will also appropriate $4,600 in federal grant funding for the Staff Development Title II program. I recommend that you concur with this request of the School Board. JMS/kp Attachment rRoanoke James M. Turner, Jr., Chairman Sallye T. Coleman, Vice Chairman Guy LU. Byrd, Jr. Marllyn C. Curtis Thomas L Orr Velma 8. Self William Whii~e, ~. ~rank P. Tara, Superinl:endent flichard L Kelley, Clerk of I:he ,qoard City School Board P.O Box 13105, Roanoke. Virginia 24031 · 703-981-2381 November 1S, 1989 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official action at its meeting of November 14, School Board respectfully requests City Council to appropriate Maintenance and Equipment Replacement funds for the following: Computer Science Expansion - $60,000 Textbook Adoptions - $350,000 Instructional Equipment Replacement - $157,555 Facility Maintenance - $75,000 School Boiler System Replacement - $125,000 Oakland Elementary School Renovation - $250,000 Asbestos Removal - $550,000 Roof Renovation - $300,000 1989, the Capital The Board further requests the appropriation of $4,600 for the Staff Development Title II program. The program is one hundred percent reimbursed by federal funds. The School Board appreciates the approval of these requests. Sincerely, Richard L. Kelley Clerk of the Board~and Executive for Business Affairs rg CC: Mr. James M. Turner, Jr. Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert ,j~r. Wilburn C. Dibling r. Joel M. Schlanger (with accounting details) Excellence in Education ROANOKE CI~ ~CHOOL BOARD Roanoke, Virginia APPROPRIATION ~ Capital Maintenance and Equipment Replacement Funds Request II 001-060-6004-6302-0806 001-060-6004-6304-0613 001-060-6004-6313-0801 001-060-6004-6681-0801 001-060-6004-6683-0801 001-060-6004-6896-0802 001-060-6004-6896-0809 001-060-6004-6896-0851 Appropriation Unit ZD1 Computer Science Expansion Textbook Adoption Instructional Equipment Replacement Facility Maintenance School Boiler System Replacement Oakland Elementary School Renovation Asbestos Removal Roof Renovation $ 60,000.00 350,000.00 157,555.00 75,0OO.0O 125,000.00 250,000.00 550,000.00 300rO00.O0 $ 1~867,555.00 1990 Capital Maintenance and Equipment Replacement Fund $ lr867,555.00 The above appropriation represents the second request for proceeds from the 1990 Capital Maintenance and Equipment Replacement Fund. The total allocation of the Capital Maintenance and Equipment Replacement Fund for Schools is $1,985,722. An appropriation of $118,167 for the replacement of school buses has been previously approved from the fund. November 14, 1989 ROANOi~ CIT~ SCHOOl, BOARD Roanoke, Virqinia APPROPRIATION RI~JEST Staff l)evelopment Title II 1989-90 6226 035-060-6226-6314-0129 035-060-6226-6314-0201 035-060-6226-6314-0313 035-060-6226-6314-0351 035-060-6226-6314-0617 Appropriation Unit Z2N Inservice Training Social Security Consultant Services Printing Resource Materials 3,485.00 265.00 500.00 50.00 300.00 $ 4,600.0~0 Federal Grant Receipts $ 4,600.00 The 1989-90 Staff Development Title II program viii train middle school mathematics teachers to take advantage of technology advances while helping students to develop better understanding of mathematics through applications, problem solving, and quantitative analysis. The program is one hundred percent reimbursed by federal funds. The program will end June 30, 1990. November 14, 1989 Office of the City Clerk December 6, 1989 File #178 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Ur. Herbert: I am attaching copy of Resolution No. 29866-12489 approving ini- tial targeting of the Home Purchase Assistance Program in the Belmont Conservation Area, Fallon Park, Kenwood and Morningside Rehabilitation Districts in the Southeast quadrant of the City. Resolution No. 29866-12489 was adopted by the Council of the City of Roaaoke at a regular meeting held on Monday, December 4, 1989. Sincerely, ~ ~4ary F. Parker, CMC City Clerk ~FP:ra Enc o pc: Ur. Herbert D. ~cBride, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 ~r. Joel U. Schlanger, Director of Finance ~s. Deborah J. ~oses, Chief of Billings and Collections ~r. William F. Clark, Director of Public ~rks Ur. ~onald H. Miller, Zoning Administrator/Buildi~g Commissioner ~r. H. Daniel Pollock, Housing Development Coordinator Us. ,~arie T. Pontius, Grants ~onitorinq Administrator Room 456 Municipal 8uitdin§ 215 Church Avenue. $. w. Roanol(e, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of December, 1989, No. 29866-12489. A RESOLUTION approving initial targeting of the Home Purchase Assistance Program in Conservation Areas and Rehabilitation Districts in the Southeast quadrant of the City. BE IT RESOLVED that the Council of the City of Roanoke hereby approves the initial targeting of the Home Purchase Assistance Pro- gram in the Belmont Conservation Area, the Fallon Park, Kenwood and ~orningside Rehabilitation Districts in the Southeast quadrant of the City in accordance with the recommendation made in the report of the City Manager dated December 4, 1989. ATTEST: City Clerk.. Roanoke, Virginia December 4, 1989 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Targeting Initial Phase of the Home Purchase Assistance Program in Southeast Quadrant. I. Background Application to the Virginia Department of Housing and Community Development (DHCD) for the Single Family Rehabilitation and Energy Conservation Loan Program was approved by City Council on December 19, 1988. Execution of Administrative Agreement with DHCD was authorized by City Council on March 27, 19897 for a $ 300,000 allocation under the Single-Family Rehabilitation and Energy Conservation Loan Program; the allocation is to be used for three (3) purposes: 1. In conjunction with the Home Purchase Assistance Program. In this program, $ 240,000 in Community Development Block Grant (CDBG) funds, already allocated by Council to this initiative, will allow the City to provide loans to low-moderate income households agreeing to buy approximately 18-20 certain identified substandard houses. Funds provided from the State's Program will be loaned for the rehabilitation, up to $ 20,000/house. 'the Pro- gram to be administered jointly by the City and the Roanoke Re- development and Housing Authority (RRHA) as outlined in the City's current contract for services with RRHA. 2o In conjunction with the existing Critical Home Repair Program. This program already provides grants of up to $ 67000 each to make critically needed repairs to the homes of low income home- owners. The State's Program provides forgiveable loans for energy conservation repairs to appropriate houses in the Critical Home Repair Program. In this way, additional money-saving improve- ments may be made at no cost to the homeowner. Loans for rehabilitation of other houses of low-moderate income families or individuals. December #, 1989 Page 2 Home Purchase Assistance Program guidelines provide that the City will target vacant single-family houses that are: 1. Located within Conservation Areas or Rehabilitation Districts. 2. In apparent good structural condition. 3. In need of significant repair, but repairs needed are not likely to exceed $ 20,000. In strategic locations expected to be reasonably attractive to prospective buyers. 5. Reasonably concentrated to provide a positive impact within the immediate area. 6. Available for purchase at approximately $ 10,000 - 13,000. II. Current Situation: A. City Administration has determined the Belmont Conservation Area and the Fallon Park~ Kenwood, and Morningside Rehabilitation Districts (Attachment) are areas having a significant number of houses that fall within the parameters of the Program. Deadline for closing all loans for rehabilitation repairs under the DHCD allocation is March 27, 1990. III. Issues: A. Effect on Housing Conditions. B. Consistency with the Recommendations of the Housing Development Strategic Plan Task Force. C. Efficient Administration of the Home Purchase Assistance Program. D. Cost to the City. E. Timing. December #, 1959 Page 3 IV. Alternatives: Approve initial targeting of the Program within Conservation Areas and Rehabilitation Districts in the Southeast Quadrant of the City (Attachment) Effect on housing conditions will be positive, as home-ownership opportunities will be provided to low-moderate income households in the Southeast Quadrant of the City. Benefits of these home- ownership opportunities include: Approximately 8-10 single family houses in the Southeast Quadrant will be purchasedr rehabilitated and occupied by low- moderate income households~ using these rehabilitation funds. Concentrated targeting of the Program within specific sections o1[ the Southeast Quadrant will enhance the appearance and image of the area through the rehabilitation efforts, and encourage attractive maintenance of surrounding properties. Creation of homeownership opportunities will prevent conversion of these homes to rental units - which has been a recent trend~ and an issue of great concern to the neighborhood organization and individuals within the area. City Council has been approached recently by an individual in regards to this concern. 2. Consistency with recommendations of the Housing Development Strategic Plan Task Force will be met, specifically: Strategic concentration of effort (General Policy 1) - Houses under the Home Purchase Assistance Program are expected to be clustered and in areas where substantial spin-off benefits to stabilize nearby property are likely to occur. Owner-occupancy of renovated houses (Goal 6, Objective A~ Activity 1) - The Home Purchase Assistance Program is designed to do this. Continued homeownership (Goal 6, Objective B, Activity 1) - All recipients of loans under the Housing Purchase Assistance Program will receive counseling and instruction in home main- tenance, repair, etc., to facilitate long term homeownership. do Leveraging and recycling funds (Resources, Activity 5) - The Program design uses CDBG funds already committed to gain the use of State funds on very attractive terms. In addition~ the CDBG funds dedicated to the Home Purchase Assistance Program will be repaid to the City over 10 - 15 years. December 4, 1989 Page # Efficient Program administration will be enhanced through approval of the Southeast Quadrant as the initial target area. Specifically, initial targeting of the Program in Conservation Areas and Rehab- ilitation Districts in the Southeast Quadrant of the City will allow immediate Program implementation, as candidate properties and owners in Southeast have been identified. 4. Cost to the City would be nothing beyond what is already allocated to the Program. However; The City will receive additional tax revenues and other benefits from the rehabilitated property, and from increased values of nearby properties. b. Allocation of State funds will be utilized fully, taking maximum advantage of available resources. Timing of Program implementation will be aided by approval of this plan to implement the Program, as all State Loans for Rehabilitation must be closed by March 27, 1990. Do not approve initial targeting of the Program within Conservation Areas and Rehabilitation Districts in the Southeast Quadrant of the City ( Attachment). Effect on housing conditions will be negative, as homeownership opportunities will not be provided to low-moderate income households in the Southeast Quadrant of the City. Lost benefits of these home- ownership opportunities include: Approximately 8 - lO single-family houses in the Southeast Quadrant will not be purchased, rehabilitated and occupied by low-moderate income households, using these rehabilitation funds. b. Abscence of concentrated targeting of the Program within specific sections of the Southeast Quadrant will not enhance the appearance and image of the area through rehabilitation efforts and will not encourage attractive maintenance of sur- rounding properties. Lost creation of homeownership opportunities will not prevent conversion of these houses to rental units - which has been a recent tread, and an issue of great concern to the neighborhood organization and individuals within the area. December q, 1989 Page 5 2. Consistency with recommendations of the Housing Development Strategic Plan Task Force would not be met. £fficient administration o( the Program will be hindered Jack of approval of the Southeast Quadrant as the initial target area and, will not allow immediate Program implementation, as candidate properties and owners in other locations will have to be identified. 4. Cost to the City can be recognized as lost opportunity cost. a. The City will not receive additional tax revenues and other benefits from the rehabilitated property, and from increased values of nearby property. b. Allocation of State funds may not be utilized fully. Fiming of Program implementation will be hindered by lack of approval of the current Program implementation plan, which may result in all loans for rehabilitation not being closed by March 27, 1990, and consequently, a loss of funding for this housing initiative. V. Recommendations: Adopt Alternative A, thereby approving initial targeting of the Home Purchase Assistance Program in Conservation Areas and Rehabilitation Districts in the Southeast Quadrant of the City. Respectfully submitted, W. Robert Herbert City Manager WRH:BC:vs (CR.2#, 25) Attachment (1) CC: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Administrator Chief, Billings and Collections Director, RRHA Office of the City Clerk December 6, 1989 File #60-27-28 ,~r. Joel ~. Schlanger Director of Finance Roanoke, Virginia Dear ,Hr. Schlanger: I am attaching copy of Ordinance No. 29867-12489 amending a,~d reordaining certain sections of the 1989-90 Sewage and Internal ~ervice Funds ~ppropriations, providing for an appropriation and for the establishment of an accounts receivable, in the amount of $10,065.00, for reimbursement of costs from The Hub Pattern Corporation, in connection with work performed by the City for abandonment of a section of sewer line in the 2160 block of Salem Avenue, S. ~. ~rdiaance No. 29867-12489 was adopted by the Council of the City of ~oa~oke at a regular meeting ~eld on :~onday, December 4, 1989. Sincerely, ~lary F. Parker, C~C City Clerk MFP:ra Eric . pc: ~r. qerbert J. Cloeter, President, The Hub Pattern Corporation, P. 0. ~ox 4067, Roanoke, Virginia 24015 ~r. ~. Robert ~erbert, City Manager ~r. ~illiam F. Clark, Director of Public ~orks ~r. Charles ~. Huffine, City Engineer Hr. Kit B. Kiser, Director of Utilities and Operations ~r. ~esse H. Perdue, Jr., Manager, Utility Line Services Room 456 MunicipatBuilding 215 Church Avenue, S.W. Roanoke. Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA lhe 4th day of December, 1989. No. 29867-12489. AN ORDINANCE to amend and reordain certain sections of the 1989-90 Sewage and Internal Service Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of the Service Funds Appropriations, be, amended and reordained to read as is declared to the Council of the City of 1989-90 Sewage and Internal and the same are hereby, follows, in part: Sewage Fund Accounts Receivable Miscellaneous Accounts Receivable - Hub Pattern Corporation (1) ................................... $ 10,065 Contributed Capital (2) ............................ 23,767,683 Internal Service Fund Appropriations Utility Lines Service Other Charges (3) .................................. Revenue 2,638,166 285,837 1) Misc. Receivable - Hub Pattern (003-1209) $10,065 2) Contributed Capital (003-3299) 10,065 3) Project Supplies (006-056-2625-3005) 5,000 4) U.L.S.,Sewage Fund (006-020-1234-0979) 5,000 Operating Revenue U.L.S. (4) ....................... $ 1,105,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this city Clerk. Office of the City Clerk December 6, 1989 File #27 Ur. W. Robert Herbert City ~anager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance ~¥o. 29869-12489 approving the issuance of Change Order ,¥o. i to the City's contract with Structures & Utilities Co., Inc., for necessary repairs and improvements to Alum Tanks at the ~ater Pollution Control Plant, in the amount of $15,570.00, for a total contract amount of $60,070.00. Ordinance No. 29869-12489 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, December 4, 1989. Sincerely, ~ary F. Parker, CMC City Clerk ~FP:ra Eno . pc: Ur. Dewey G. £usk, Jr., President, Structures & btilities Co., [nc., P. O. Box 2218, Christiansburg, Virginia 24068 Mr. William F. Clark, Director of Public ~or~s Mr. Charles ~. Huffine, City Engineer Us. Sarah E. Fitton, Construction Cost Technician ~r. Kit 8. Kiser, Director of Utilities and Operations Ur. Steven L. ~alker, Manager, Water Pollution Control Plant Us. Dolores C. Oaniels, Citizens Request for Service Room 456 Municipal Building 215 Church Avenue. S. W Roanoke. Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 4th day of December, 1989, No. 29869-12489. NO. for Pollution Control AN ORDINANCE approving the City Manager's issuance of Change Order 1 to the City's contract with Structures ~ Utilities Co., Inc., necessary repairs and improvements to Alum Tanks at the Water Plant; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's contract with Structures ~ Utilities Co., Inc., dated May 1, 1989, such contract being authorized by Ordinance No. 29535, adopted May 1, 1989. 2. Change Order No. 1 shall provide for the following changes in the work to be performed: Treatment of tank with a polyester cement liner/grout/scratch coat CONTRACT AMOUNT INCLUDING fMANGE ORDER NO. 1 $ 44,500.00 + 15,570.00 $ 60,070.00 Additional time resulting frcm Change Order No. 1 30 days 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. Attest: City Clerk. Roanoke, Virginia December 4, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Change Order No. 1 Alum Tank Repair Water Pollution Control Plant Roanoke, Virginia I. Backsround: Bids for this project were received by City Council on May 1, 1989 with Structures & Utilities Co., Inc. submitting the only bid in the amount of $44~500.00 and 90 consecutive calendar days construction time. Additional deterioration of concrete was discovered after removal of the alum behind the liner to the extent that up to two inches in depth of concrete had to be removed by sand blasting and chipping to get down to a sound surface. This created an uneven surface to receive the new liner. For this reason the tank has to be treated with a polyester cement liner/~rout/scratch coat to smooth the surface to receive the liner material. A reinforcing fiberglas mat has to be applied to this surface before the originally specified material can be applied. Original Tank #1 finish consisted of a plywood liner, galva- nized sheet metal and a synthetic rubber surface liner. There was no way to determine the extent of the concrete wall deterioration until these finishes had been removed. Tank #3 is a new tank and does not require concrete repair. Tank #2 is to remain as it now exists. II. Issues are: A. Extent of repair B. Fundin8 C. Time Page 2 III. Alternatives are: IV. Approve Change Order No. 1 to the contract with Structures & Utilities Co., Inc. in the amount of $15~570.00 and an additional 30 days construction time. Extent of repair could not be determined until after the tank liner had been removed. These tanks and their chemicals are required for the proper treatment of sewage in the plant operation. 2. Fundin~ is available as follows: Project contingency $4,500.00 From Maintenance of Buildings and Property of the WPCP Account Number 003-056-3155-2050 $11~070.00 Total Change $15,570.00 3. Time extension of 30 days construction time. B. Do not approve Change Order No. 1. Extent of repair would not change. The tank will have to be repaired before a new liner can be installed and the tanks returned to service. 2. Fundin~ would not be encumbered. 3. Time of completion would be delayed until the repair work and new liner have been completed. Recommendation is that City Council approve Alternative "A" and authorize the City Manager to execute Change Order No. 1 with Structures & Utilities Co., Inc. in the amount of $15~570.00 and 30 days additional construction time. Authorize the Director of Finance to encumber $11~070.00 from the Water Pollution Control Plant Maintenance of Buildings and Property, Account Number 003-056-3155-2050, for the project "Alum Tank Repairs - WPCP". Page 3 W~H/LBC/mm CC: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Manager, Water Pollution Control Plant City Engineer Citizens Request for Service Construction Cost Technician Respectfully submitted, W. Robert Herbert City Manager Office of the City Clerk December 6, 1989 File #207-405 ~r. ~. Robert Herbert City ~anager RoanoKe, Virginia Dear ~r. ~erbert: I am attaching copy of Ordinance No. 29870-12489 approving the issuance of Change Order No. 1 to the City's contract with ~attern & Craig, Consulting Engineers, for engineering services in connection with site development analysis on an approximate 140-acre tract of land, to provide for additional archeologicaI services, development and feasibility analysis and related ser- vices, in the amount of $18,000.00 Ordinance No. 29870-12489 adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 4, 1989. Sincerely, %lary F. Parker, CMC CiTy Clerk ~FP:ra Eric . pc: ~attern & Craig, Consulting Engineers, 701 First Street, S. ~., Roanoke, Virginia 24011 ~r. William F. Clark, Director of Public Works Ur. Brian J. Wishneff, Chief of Economic Development Mr. Charles ~. Huffine, City Engineer ~s. ~arah E. Fitton, Construction Cost Technician Mr. Kit ~. Kiser, Director of Utilities and Operations Room456 MunicipalBuilding 215Chu[ch Avenue,S.W Roanoke. Vi[ginia 24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 4th day of December, 1989, No. 29870-12489, VIRGINIA, AN ORDINANCE approving the City Manager's issuance of Change Order No. 1 to the City's contract with Mattern & Craig, Consulting Engi- neers, for engineering services in connection with site development analysis on an approximate 140-acre tract of land to provide for addi- tional archeological services, development and feasibility analysis and related services; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's contract with Mattern ~ Craig, Consulting Engineers, for engineering services in connection with site development analysis on an approximate 140-acre tract of land, dated May 22, 1989, such contract being authorized by Ordinance No. 29589, adopted May 22, 1989. 2. Change Order No. 1 shall provide for additional archeological services, development and feasibility analysis and related services as more particularly described in the City Manager's report of December 4, 1989 to City Council, and the charge for such additional services shall not exceed $18,000. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. Attest: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia Roanoke, Virginia December 4, 1989 Dear Members of Council: Subject: RCIT Addition Feasibility Analysis - Change Order No. 1 I. Background: Mattern & Craig~ P.C.~ Consulting Engineers was awarded an engineering services reimbursement with a cost ceiling contract in an amount not to exceed $100~000.00 by City Council (Ordinance No. 29589) on May 22, 1989. Contract services for this development feasibility analysis included environmental assurances, rezoning assistance, geotechnical survey, mapping, and a development feasibility analysis for the subject Site. Three development alternatives were prepared by Mattern & Craig, P.C. in an effort to fully evaluate the proposed use of the RCIT Addition property. These alternatives were presented to City Council at its September 11, 1989 meeting. II. Current Situation: A. Additional services that have been rendered by Mattern & Craig, P.C. included the services of an archeologist to assist in the archeologi- cal and historical evaluation of the site at a cost of approximately $4~100.00. These services were not originally contemplated. Consequently, the costs incurred to date are $4~578.26 in excess of the $100,000.00 maximum previously authorized by City Council. Development Feasibility Analysis exceeded the initial estimate by approximately $12~500.00 due to the evaluation of two additional development schemes suggested by the local and state historical interests, and the additional public meetings and briefings for discussion and presentation of the analysis. Consequently, the Topographic Mapping Phase, (previously estimated at $13~600.00 which was to be part of the $100~000.00 contract) was not authorized due to the additional funds needed for the Development Feasibility Analysis. Honorable Mayor and Members of Council Re: RCIT Addition Feasibility Analysis/Change Order No. Page 2 Comparison of the original $100~000.00 fee estimate with actual updated fee is shown in Attachment I. An increase in the contract from $100~000.00 to $118,000.00 will allow for payment of additional services and enable the Topographic Mapping Phase to be accomplished. III. Issues: Necessity and justification of additional work Fundin~ Timin8 IV. Alternatives: A. Authorize the City Manager to execute Change Order No. 1 in the amount of $18~000.00. Necessity and justification of additional work exists. Topo- graphic mapping will be needed for future development of RCIT Addition. 2. Fundin~ is available in the RCIT Addition - Property Account Number 008-052-9629-9003. Timin~ is important inasmuch as the topographic mapping involves aerial photographic survey which should be done during the upcoming winter months when there is less foliage. B. Do not authorize the City Manager to execute Change Order No. 1 in the amount of $18~000.00. 1. Necessity and justification of additional work would continue to exist. 2. Fundin8 is not an issue. 3. Timtn~ of plans for any future development could be delayed if topographic mapping is not completed. Honorable Mayor and Members of Council Re: RCIT Addition Feasibility Analysis/Change Order No. Page 3 WRH/RKB/fm Recommendation is that City Council authorize the City Manager to execute Change Order No. 1 in the amount of $18~000.00; thereby, increasing the contract to an amount not to exceed $118~00.00. Respectfully, W. Robert Herbert City Manager Attachment: Fee Comparison CC: Director of Finance City Attorney Director of Utilities & Operations Director of Public Works Chief, Economic Development City Engineer Construction Cost Technician ATTACHMENT I RCIT ADDITION COMPARISON OF FEE ESTIMATE WITH ACTUAL October 23, 1989 ITEM I. Environmental Assurance II. Rezoning Assistance III. Development Feasibility Analysis IV. Boundary Survey V. Topographical Mapping VI. Additional Services - Archeological Analysis ESTIMATED FEE $ 57,000.00 2,700.00 15,500.00 11,200.00 13,600.00 ACTUAL FEE $ 60,000.00 1,000.00 28,000.00 10,400.00 13,600.00 (Estimate) 900.00 (Estimate) 4,100.00 TOTAL $100,000.00 $118,000.00 Man-hours 510 estimated 1178 to date Office of the City Clerk December 6, 1989 File #323 Mr. Michael J. ~ellinger President Data Research Associates, Inc. P. O. 8ox 8495 St. Louis, Missouri 63132-1806 Dear Vlr. ~4ellinger: I am enclosing copy of Ordinance No. 29872-12489 accepting the bid of Data Research Associates, Inc. (bRA), for the total ~id price of $870,870.00, for a Shared Automated Library System, sub- ject to execution of a cooperative agreement with the County of Roanoke and the City of Salem. Qrdinance No. 29872-12489 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, December 4, 1989. Sincerely, ~, ,~4ary F. Parker, C~C City Clerk ~FP:ra E~C, Room 456 Municipal Building 215 Church Avenue. S.W. Roanoke. Virginie 24011 (703) 981-2541 Office of the City Clerk DeceMber 6, 1989 File #323 ~s. Lisa L. ~ason ~arketing Representative VTLS, Inc. 1800 Kraft Drive Blacksburg, Virginia 24060 Dear ~s. ~ason: I am enclosing copy of Ordinance No. 29872-12489 accepting the bid of Data Research Associates, Inc. (DRA), for the total bid price of $870,$70.~0, for a Shared Automated Library System, sub- ject to execution of a cooperative agreement with ~he County of Roanoke and the City of Salem. ~rdinance No. 29872-12489 adopted by the Council of the City of ~oanoke at a regular ~neeting hei~ o,~ ~oaday, December 4, 1989. ©n behalf of the ~ayor and Members of City Council, I woul~ li~e to express appreciation for submitting your bid on the above- ~escribed library system. Sincerely, ~lary F. Parker, C~IC City Clerk .~FP:ra Enc. Room 456 Municipal Building 21S Church Avenue, $. W. Roanoke, Virginia 24011 (703) 981 25al Office ofthe City Clerk December 6, 1989 File #323 ~s. Patricia Jones ~arketing Supervisor DYNIK, Inc. 151 East 1700 South Provo, Utah 84606 Dear Vis. Jones: I am enclosing copy of Ordinance No. 29872-12489 accepting the bid of Oata Research Associates, Inc. (DRA), for the total bid price of $870,$70.00, for a Shared Automated Library Systqm, sub- ject to execution of a cooperative agreement with the County of Roanoke and the City of Salem. Ordinance No. 29872-12489 adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, December 4, 1989. On behalf of the Viayor and ~embers of City Council, I would like to express appreciation for submitting your bid on the above- described library system. Sincerely, Viary F. Parker, C~4C City Clerk MFP:ra Enc. Room456 MunicipalBuilding 215Church Avenue, S W Roanoke, Virginia 24011 (703)981-2541 Office of the City Clerk Oecember 6, 1989 File #323 ~4s. Patricia Cannon Marketing Support I~LEX, Inc. P. O. ~ox 1349 2onterey, California 93942 Dear Ms. Cannon: I am enclosing copy of Qrdinance No. 29872-12489 accepting the bid of Data Research Associates, Inc. (DRA), for the total bid price of $870,870.00, for a Shared Automated Library System, sub- ject to execution of a cooperative agreement with the County of Roanoke and the City of Salem. ~rdinance No. 29872-12489 was adopted by the Council of the City of Roanoke at a reguIar meeting held on Monday, December 4, 1989. On behalf of the ~ayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described library system. Sincerely, ~4ary F. Parker, C~4C City Clerk MFP:ra £nc. Room 456 Municipal Building 215 Church Avenue. $. W Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk December 6, 1989 File #323 ~r. Gene Robinson President CLS[ 320 Nevada Street Newtonville, Massachusetts 02160 Oear Ur. Robinson: [ am enclosing copy of Ordinance No. 29872-12489 accepting the bid of Oata Research Associates, Inc. (DRA), for the total bid price of $870,870.00, for a Shared Automated Library System, sub- ject to execution of a cooperative agreement with the County of Roanoke and the City of Salem. Ordinance No. 29872-12489 adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, December 4, 1989. On behalf of the ~ayor and ~embers of City Council, [ would like to express appreciation for submitting your bid on the above- described library system. Sincerely, ~ary ?. Parker, City Clerk ,~FP:ra Enc. Room 456 Municipai Building 215 Church Avenue, S W Roanoke. virginia 24011 (703) 981 2541 Office of the City Clerk Oecember 6, 1989 File #323 Mr. David A. ~. Smith Southeast gales Consultant GEAC Computers 515 North ~ashington Street ~lexandria, Virginia 22314 Dear ,~r. Smith: I am enclosing copy of Ordinance No. 29872-12489 accepting the bid of Data Research Associates, Inc. (DRA), for the total bid price of $870,$70.00, for a Shared Automated Library System, sub- ject to execution of a cooperative agreement with the County of Roanoke and the City of Salem. Ordinance No. 29872-12489 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, Oecember 4, 1989. On behalf of the ~ayor and ~embers of City Council, [ would like to express appreciation for submitting your bid on the above- described liDrary system. Sincerely, ~ary F. Parker, C~C City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Chu;ch Avenue, S.W. Roanoice, Vi~glni~ 24011 (703)981-2541 Office of the City Clerk December 6, 1989 File #323 Mr. ~lmer C. Hodge Roanoke County Administrator P. O. ~ox 29800 Roa,~oke, Virginia 24018-0798 Dear Ur. Hodge: ~ am enclosing copy of Grdinaace No. 29872-12489 authorizing the City to enter into a cooperative agreement with the County of Roanoke and the City of Salem establishing terms ann conditions whereby the automated library system shall be jointly o~ned and the costs of said system equitably shared; accepting a bid and awarding a contract for the purchase of an automated library system, with such acceptance and award being expressly con- ditioned upon the City entering into a cooperative agreement with the City of Salem and the County of Roanoke; and authorizing ~he proper City officials to execute the requisite contract upon cution o~ the cooperative agreement by the City of Salem a~ tae County of Roanoke. Ordinance No. 29872-12489 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, December 4, 1989. gincerely, ~ary F. Parker, City Clerk MFP:ra Eric. pc: Ur. Ceorge ~. Electric Road, Garretson, Roanoke County Librarian, S. ~., Roanoke, Virginia 24018 Room 4S6 Municipal Building 215 Church Avenue, S W. Roanoke. Virginia 24011 (703) 981-2541 Office of the City Clerk December 6, 1989 File #323 Hr. Randolph ~. Smith City ~anager, City of Salem P. ©. Box $69 Salem, Virginia 24153 Dear Ur. Smith: I am enclosing copy of Ordinance No. 29872-12489 authorizing the City to enter into a cooperative agreement with the County of Roanoke and the City of Salem establishing terms and conditions whereby the automated library system shall be jointly owned and the costs of said system equitably shared; accepting a bid af~d awarding a contract for the purchase of an automated liDrary system, with such acceptance and award being expressly caa- aitioned upon the City entering into a cooperative agreement ~ith the City of Salem and the County of Roanoke; and authorizing the- proper City officials to execute the requisite contract upon cution of the cooperative agreement by the City of Salem and t~e County of Roanoke. Ordinance No. 29872-12489 was adopted by the Council of the City of Roanoke at a regular meeting held ~onday, December 4, 1989. Sincerely, ~ ~4ary F. Parker, C~4C City Clerk MFP:ra Eric. pc: NS. Janice Augustine, Salem, Virginia 24153 Salem City Librarian, P. O. 8ox $69, Room456 MunicipalBudding 215Church Avenue. 5 W Roanoke, Virginia 24011 (703)981-2541 Office of the City Clerk December 6, 1989 File #323 ~r. ~. Robert Herbert City Manager Roanoke, Virginia Dear ~4r. Herbert: I am enclosing copy of ©rdinance No. 29872-12489 authorizing the City to enter into a cooperative agreement with the County of Roanoke and t~e City of Salem establishing ter~s and conditions whereby the automated library system shall be jointly owned and the costs of said system equitably shared; accepting a bid and awarding a contract for the purchase of an automated library system, with such acceptance and award being expressly con- ditioned upon the City enteri,~q into a cooperative agreement the City of ga!em and the County of Roanoke; and authorizing pro,er City officials to e~ecute the requisite contract upon exe- cution of ~he cooperative a~reement by the City of Salem and County of Roanoke. Qrdinance No. 29872-12489 was adopted by Council of the City of Roanoke at a regular meeting ~eld on ~onday, December 4, 1989. Sincerely, ~ary F. Parker City Clerk C~C .~FP : ra Enc. pc: ~]r. Joel ~. Schlanqer, Director of Finance ~r. James ~. Ritchie, Director of Human Resources ~s. 8everly Bury, City Librarian ~r. George C. Snead, Jr., Director of Administration and Public Safety ~r. D. ~arwin Roupe, ~anager, Oeneral Services Room 456 Municipal Building 21.5 Church Avenue, S W Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 4th day December~ No, 29872~12489', VIRGINIA, AN ORDINANCE authorizing the City to enter into a cooperative agreement with the County of Roanoke and the City of Salem estab- lishing terms and conditions whereby the automated library system shall be jointly owned and the costs of said system equitably shared; accepting a bid and awarding a contract for the purchase of an automated library system with such acceptance and award being expressly conditioned upon the City entering into a cooperative agreement with the City of Salem and County of Roanoke; authorizing the proper City officials to execute the requisite contract upon execution of the cooperative agreement by the City of Salem and the County of Roanoke; rejecting other bids made to the City; and directing that the City Clerk transmit copies of this ordinance to the governing bodies of the other political subdivisions; and pro- viding for an emergency. BE 1. Clerk are hereby authorized, for and on behalf of the City, to exe- cute and attest, respectively, in form approved by the City Attor- ney, a cooperative agreement with the County of Roanoke and the City of Salem establishing terms and conditions whereby the three political subdivisions agree to joint ownership of the automated library system and to equitably sharing the cost of the system according to a formula set out in the cooperative agreement. IT ORDAINED by the Council of the City of Roanoke that: The City Manager or Assistant City Manager and the City 2. The bid of Data Research Associates, Inc. (DRA), made to the City for the purchase of an automated library system, such bid being in full compliance with all of the City's specifications and requirements therefor, for the total bid price of $870,870.00, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. Such acceptance shall be expressly conditioned upon the City entering into a cooperative agreement with the City of Salem and County of Roanoke. 3. Upon the execution of the cooperative agreement by the City of Salem and County of Roanoke, the City Manager or Assistant City Manager and City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, in form approved by the City Attorney, the requisite contract with Data Research Associates, Inc. (DRA), based upon said firm's proposal and the City's specifications made therefor. 4. All other bids made to the city for the purchase of said automated library system are hereby REJECTEO, and the City Clerk is directed to notify such other bidders and to express the City's appreciation of their bids. 5. The City Clerk is directed to transmit a copy of this ordinance to the appropriate officials of Roanoke County, and the City of Salem. 6. In order to nunicipal government, ordinance shall be provide for the usual daily operation of the an emergency is deemed to exist, and this in full force and effect upon its passage. ATTEST: City Clerk. Office of the City Clerk December 6, 1989 File #60-323 ~r. Joel ~. Schlanger Director of Finance Roanoke, Virginia Dear ~r. Schlanger: I am attaching copy of ,~rdinance ,~'o. 29871-12489 amending and reordaining certain sections of the 1989-90 General and Internal ~ervice Funds ~ppropriations, providing for the appropriation of $973,949.00 to certain accounts, in connection with award of a contract to Data Research Associates, Inc., for a Shared Automated Library System, subject to execution of a cooperative agreement with the County of Roanoke and the City of Salem. t~rdinance No. 29871-12489 was adopted by the Council of the City of Roanoke at a regular meeting held on ~4onday, December 4, 1989. Sincerely, ~4ary F. Parker, C~C City Clerk ~FP:ra Enc o pc: ~r. ½. Robert Herbert, City ~anager ~r. James D. Ritchie, Director of Human Resources ~s. Beverly A. Bury, City Librarian Mr. George C. Snead, Jr., Director of ~dministration and Public Safety ~r. O. Darwin Roupe, Manager, General Services Room 456 Municipal Building 215 Church Avenue, S. W Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA /he 4th day of December, 1989, No. 29871-12489. AN ORDINANCE to amend and reordain certain sections of the 1989-90 General and Internal Service Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1989-90 General and Internal Service Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Parks, Recreation and Cultural Libraries (1-7) ................................... Public Works Building Maintenance (8) .......................... Non-departmental Transfers to Other Funds (9) .... Contingency - General Fund (10i~.iii~.~ $ 3,692,843 1,779,494 18,913,097 3,170,023 12,163,987 9,911,595 681,862 Fund Balance Reserved CMERP - City (11) $ 2 765 857 Internal Service Fund ADDropriations City Information Systems (12-22) .................. $ 2,784,644 Revenue Non-operating Other (23) ........................................ Operating City Information Systems (24) ..................... $ 193,809 193,809 7,272,031 2,326,327 Retained Earnings Unrestricted Retained Earnings (25) ............... $ 1,638,530 1) Regular Employee Salaries 2) Temp. Employee Wages 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 2O) 21) 22) 23) 24) 25) City Retirement F.I.C.A. Hosp. Insurance Dental Insurance Life Insurance Maintenance 3rd Party Transfer to Int. Service Fund Contingency Reserved CMERP - City Regular Employee Salaries City Retirement F.I.C.A. Hosp. Insurance Dental Insurance Life Insurance Admin. Supplies Maint. Contracts Expendable Equipment Telephone Auto. Library Equipment Operating Supp. - General Fund C.I.S. Outside Third Parties Unrestricted Ret. Earnings 001-054-7310-1002) $ 9,132 001-054-7310-1004) 22,873 001-054-7310-1105) 1,152 001-054-7310-1120) 2,497 001-054-7310-1125) 623 001-054-7310-1126) 49 001-054-7310-1130) 92 001-052-4330-3056) 20,100 001-004-9310-9506) 158,809 001-002-9410-2199) ( 15,327) 001-3323) 006-050-1601-1002 006-050-1601-1105 006-050-1601-1120 006-050-1601-1125 006-050-1601-1126 006-050-1601-1130 006-050-1601-2028 006-050-1601-2006 006-050-1601-2035) 006-050-1601-2021) 006-050-1601-9018) 006-020-1234-0951) 006-020-1234-1048) 006-3336) (200,000) 15,050 1,898 1,141 623 49 152 7,168 3,144 8,000 9,336 870,870 158,809 446,644 (311,978) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. December 4, 1989 Honorable Mayor Noel C. Members of City Council Roanoke, Virginia Taylor and Members of Council: SUBJECT: BIDS TO PURCHASE SHARED AUTOMATED LIBRARY SYSTEM, BID NUMBER 89-1-109 I concur with the recommendation of the bid committee relative to the above subject and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/JDR/BAB/js CC: Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Beverly A. Bury, City Librarian 1 December 4, 1989 Honorable Mayor Noel C. Members of City Council Roanoke, Virginia Taylor and Members of Council: SUBJECT: BIDS TO PURCHASE SHARED AUTOMATED LIBRARY SYSTEM BID NUMBER 89-1-109 I. BACKGROUND City Council authorized City Administration in December, 1988 to advertise for bids for a shared automated library system including participation by Roanoke County and Salem Public Libraries. Invitations for Bid were sent specifically to 12 vendors on February 7, 1989. A public adver- tisement was also published in the Roanoke Times/ World News in January, 1989. Ce Bids were receive~, after due and proper adver- tisement, until 2:00 p.m. on March 15, 1989, at which time all bids so received were publicly opened and read in the office of the Manager of General Services. A cooperative agreement has been developed by staff from Roanoke City, Roanoke County and Salem. II. CURRENT SITUATION Six (6) bid responses were received. Bid tabula- tions are attached. The bids were evaluated by library staff and data processing staff from each of the participating jurisdictions. Bid evaluations resulted in four (4) of the ven- dors being eliminated due to their failure to meet mandatory requirements as follows (See Attachment "A".): III. 1. CLSI Acquisitions and Fiscal Control Function not integrated; Hardware maintenance not provided within 25 miles of Roanoke. 2. GEAC Acquisitions and Fiscal Control Function not integrated; Hardware maintenance not provided within 25 miles of Roanoke; c. Hardware manuals not provided. 3. INLEX Acquisitions and Fiscal Control Function not integrated. 4. VTLS Acquisitions and Fiscal Control Function not integrated; b. Performance Bond not provided. The two remaining vendors, DRA and DYNIX, met ail mandatory requirements and were further evaluated by comparing least life cycle costing and perform- ance characteristics, by observing online demon- strations of the functions, and by interviewing current users (See Attachments "B" and "C".) Salem City Council has authorized the City Manager to sign the cooperative agreement and the authori- zation of the Roanoke County Board of Supervisors is pending. ISSUES A. Compliance with requirements. B. Projected Project Expenditures. C. Projected Revenue Sources. IV. ALTERNATIVES A. Council accept the lowest responsible bid in consideration of life cycle costing from DRA for the amount of $778,975 for a Shared Automated Library System and $91,895 for implementation services. 1. Compliance with requirements. DRA fully meets all mandatory requirements and provides other significant capabilities which will enhance library services. 2. Projected Project Expenditures. a. One time costs FY 1989-90: Purchase of hardware and software, to be shared by the participating jurisdic- dictions, will be approximately $778,975. Implementation services by DRA, to be shared by the participating jurisdictions, will be approximately $91,895 which includes database preparation and bar code labels. 3 Site preparation costs for Roanoke City will be approximately $20,100. 4) Temporary help wages will be approxi- mately $24,678 for bar coding materials in the Main Library and six branches. 5) City Information Systems' support costs for remainder of 89-90, to be shared by the participating jurisdictions, will be approximately $27,648 to cover system maintenance, telecommunications, and supplies. 6) A new Automation Coordinator position for the library, to be shared by the participating jurisdictions, at a cost of $11,740 for FY 89-90, will oversee the Library aspects of the project and will act as a liaison with the participating libraries and City Information Systems. 7) A new Programmer Analyst II position for City Information System to be shared by the participating jurisdictions, at a cost for FY 89-90 of $18,913, will oversee implementation, development and ongoing maintenance and support. b. Annual operating costs beginning FY 1990-91: 1) City Information Systems annual operation costs, to be shared by the participating jurisdictions, will be $98,914, which will include hardware and software maintenance, telecommunica- tions and one new regular position for system support. 2) Library Automation Coordinator position for the Library, to be shared by the partici- pating jurisdictions, will be $20,336, including fringes. Projected Revenue Sources. Two hundred thousand ($200,000) has been designated in the City's Capital Mainten- ance and Equipment Replacement Program (CMERP) budget for a portion of the City's costs, including one-time prepara- tion, initial installation, hardware and software. b. Three hundred eleven thousandr nine hun- dred seventy-eight dollars ($311,978) has been designated in the City's Internal Service Fund for the remainder of the City's costs. The new Automation Coordinator position for the library will be funded from the contin- gency reserve account for FY 1989-90 at a cost of $5,870 for the City's portion of the shared costs. 5 The new Programmer Analyst II position for City Information Systems will be funded from the contingency reserve ac- count for FY 1989-90 at a cost of $9,457 for the City's portion of the shared costs. Reimbursements from Roanoke County of $368,362 for their portion of the project costs, including new shared positions, will be received over the next three years. Any unpaid balance will earn an 8.75% interest rate. Revenue from Salem of $78,282, for their portion of the project costs, including new shared positions, will be received as implementation costs occur. Cooperative Agreement. a. The cooperative agreement includes the following points: 1) The City of Roanoke shall house the central site components and provide related operations services. 2) The participating jurisdictions will jointly own the central site components and telecommunication equipment purchased on a shared basis with proportional equity according to the percentages stated below. 3) Each library will contribute to the shared costs using the following percentages based on circulation, number of circulating points, titles owned, and number of terminals in each library system: a) Roanoke City - 50% b) Roanoke County - 42% c) Salem City - 8% 4) The city of Roanoke will finance $300,000 of Roanoke County's share over a period of three years. 6 The agreement has been signed by the Salem City Manager and will have to be signed by the Roanoke County Administra- tor and the Roanoke City Manager or his designee. Council reject all bids received for a Shared Automated Library System. 1. Compliance with requirements. Not an issue at this time. Costs a. Increases will be necessary for maintaining manual and clerical systems. b. More staff hours will be needed to meet increasing demands for service. Future automation efforts will be more costly. 3. Funding availability. Not an issue at this time. 4. Cooperative agreement. Not an issue at this time. V. RECOMMENDATION A. City Council concur with Alternative "A" and accept the Bid from DRA for a Shared Automated Library System subject to execution of a cooper- ative agreement with the County of Roanoke and City of Salem and appropriate $973,949 to the accounts as detailed in Attachment "D": $ 200,000 -- CMERP funds $ 311,978 -- Internal Service Funds Retained Earnings $ 368,362 -- reimbursed by Roanoke County $ 78,282 -- reimbursed by Salem $ 15,327 -- transferred from General Fund Contingency B. Reject all other Bids. 7 Ce Authorize the City Manager or his designee to execute the cooperative agreement with Roanoke County and Salem and the required contracts with DnA, in a form approved by the City Attorney. Committee: ~J~mes D. Ritchie Ik%rector Human Resources City Librarian D. Darwin Roupe~ Manager General Services WRH/JDR/BAB/DDR/js Attachments cc: Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance 8 0 r~ 0.~1 0 ~ ~0 ~ ~J 0 ~0 .-4 0 ~0 4J ~ rJ~-i 0 0 {~ ~-14J 0 0 0 · O~ 4~ 0 ~J 0 0 MANDATORY REQUIREMENTS CHECKLIST CLSI DnA DYNIX GEAC Attachment A INLEX VTLS 1. Bibliographic Y y y y Database 2. Acquisitions N Y Y N subsystem 3. Fiscal control N Y Y N 4. Cataloging Y y y y 5. OPAC (Online Public Y Y Y y Access Catalog) 6. Circulation Y y y y 7. ALA Character set Y Y y y 8. Computer Co. tapes Y Y Y y 9. MARC output Y Y y y 10. Patron file Y Y Y y conversion 11. Adequate Y y y y configuration 12. Maintenance N Y Y N 13. Upgrade path Y Y y y 14. Schematics present Y Y Y y 15. Telecommunications Y y y y 16. Documentation Y Y Y N 17. Training y y y y Y Y N N N N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y 10 Function TASK FORCE EVALUATION RANKING DRA DYNIX Attachment B Bibliographic Database (Mandatory) Acquisitions (Mandatory) Fund/Fiscal Control Mandatory) Cataloging System (Mandatory) Online Public Access Catalog (Mandatory) Circulation/Reserve Mandatory) Interlibrary Loan Information & Referral Serials Control External File Access Management Information AV Materials/Facilities Electronic Mail 1 1 0 1 1 0 0 1 1 1 0 1 0 2 2 0 2 2 0 0 2 2 2 0 2 0 0 = systems equal 1 = 1st choice 2 = 2nd choice 11 VENDOR COST COMPARISON 5 YEAR LIFE CYCLE COST DRA DYNIX Attachment C Central Site Hardware Terminals, Scanners, Printers Telecommunications Equipment Software Miscellaneous Discount 333,547 469,375 109,810 99,485 192,167 134,780 85,000 83,000 58,451 56,948 0 -105,069 TOTAL SYSTEM COST * * 778,975 738,519 MAINTENANCE COST: Central Site Hardware Terminals, Scanners, Printers Telecommunications Equipment Software 14,928 34,164 9,864 10,272 17,292 4,812 10,200 9,228 TOTAL MAINTENANCE / YEAR 5 Year Maintenance Total Maintenance Additional 9 mo. 52,284 58,476 x4 * x5 209,136 292,380 10,593 0 5 Year Life Cost 998,704 1,030,899 * DRA includes a 1 year warranty on all hardware and software with the exception of one communications package which is only covered for 3 months. DYNIX warranties vary between different parts of the system, ranging from 30 to 90 days. * * indicates recommendation 12 SCHEDULE OF APPROPRIATION ACCOUNTS General Fund Library Salaries Temporary Help City Retirement Employee FICA Hospitalization Dental Insurance Life Insurance 001-054-7310-1002 001-054-7310-1004 001-054-7310-1105 001-054-7310-1120 001-054-7310-1125 001-054-7310-1126 001-054-7310-1130 Building Maintenance Maintenance 3rd party 001-052-4330-3056 Transfer to Internal Service Fund 001-004-9310-9506 Internal Service Fund City Information Services Salaries City Retirement Employers FICA Hospitalization Dental Insurance Life Insurance Administrative Supplies Maintenance Contracts Expendable Equipment Telephone 006-050-1601-1002 006-050-1601-1105 006-050-1601-1120 006-050-1601-1125 006-050-1601-1126 006-050-1601-1130 006-050-1601-2028 006-050-1601-2006 006-050-1601-2035 006-050-1601-2021 Attachment D $ 9,132 $ 22,873 $ 1,152 $ 2,497 $ 623 $ 49 $ 92 $ 20,100 $158,809 15,050 1,898 1,141 623 49 152 7,168 3,144 8,000 9,336 13 Attachment D Automated Library Equip 006-050-1601-9018 General Fund Supplement 006-020-1234-0951 CIS Outside Third Parties Due from Roanoke County Due from City of Salem Appropriated from CIS Retained Earnings 006-020-1234-1048 006-1240 006-1241 006-3336 $870,870 $158,809 $446,644 $368,362 $ 78,282 $311,978 14 Office of the City Clerk December 6, 1989 File #79-268-237 ¥Ir. W. Rol~ert Herbert City ~lanager Roanoke, Virginia Dear Hr. ~erbert: Your report recommending that Council schedule a public hearing for ~onday, December 18, 1989, to consider a utility tax rate increase; and authorize execution and implementation of a Local Cooperative ~greement between the City and the Federal Governments for the Roanoke River Flood Reduction Project, was before the Council of the City of Roanoke at a regular .neeti~q hel~ on ~onday, December 4, 1989. On motion, duly seconded and adopted, Council concurred in the recommendation and set a public hearing for ~onday, December i8, 1989, at 2:00 p.m., in the Council Chamber, fourth floor of the ~unicipal ~uilding. ~incerely, ,~ary F. Parker, CMC City Clerk 14FP : ra pc: ~r. C. ~. Shuford, Jr., P. E., Deputy District ~ngiaeer, United States Army Corps of Engineers, ~ilmington District, P. O. ~ox 1890, ~ilmington, ¥orth Carolina 28402-1890 ~r. ~yne Bissette, P. E., Project Engineer, United States Army Corps of Engineers, ~ilmington District, P. O. ~ilmington, North Carolina 28402-1890 Yr. ~illiam F. Clark. Director of Public Works ~r. Charles ~. ~uffine, City Engineer ~r. Kit B. Kiser, Director of Utilities and Operations Room 456 Municipal Building 215 Chu[ch Avenue, S. W Roanoke. Virginia 2a011 (703) ~81 2541 Roanoke, Virginia December 4, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Roanoke River Flood Reduction Project - Utility Tax Rate Increase and Local Cooperative Agreement - Public Hearing I. Background: Flood Reduction Project through Roanoke was outlined in an Environmental Impact Statement and Feasibility Report dated January 1984. Project consisted of flood reduction elements (channel widening, dikes, and floodwalls), floodproofing, recreation and early warning system. Lette~ of Intent was forwarded to the Corps of Engineers June 27, 1988 for a project with a total estimated cost of $31~000~000 and a local non-federal estimate of ~14,490,250. Benefit to cost ratio was approximately 1.15 to 1. City voters approved a bond referendum in April, 1989 authorizing the issuance of up to ~7,500,000 for the Roanoke River Flood Reduction Project. Prior to the referendum, the City Manager stated that he would recommend up to a two (2) percent increase in the Utility Tax to pay the bond debt payments for this project. General Design Memorandum was distributed in June 1989 for general review and this document is scheduled to be approved by the Assistant Secretary of the Army for Civil Works by December 15, 1989. City Staff has reviewed the proposed Local Cooperative Agreement and have negotiated a revised Agreement with the Corps of Engineers. Local Cooperative Agreement (LCA) is a contract between the local sponsor (City of Roanoke) and the Federal Government outlining cost sharing payments, indemnification, future maintenance responsibility, etc. Fo Federal regulations do not allow the local sponsor to begin land acquisition prior to executing the LCA. LCA is scheduled to be signed by all parties in January 1990. City needs to implement any tax increases associated with this project to ensure a funding source is available for our obligation as outlined in the LCA. In addition, additional funds are needed once land acquisition begins. Page 2 H. Current Project Funding Estimate is as follows: Project Estimate: Buy/Floodproof/Resale: Floodproof Structures Critical to Flood Reduction Project I. Budget breakdown: TOTAL FEDERAL NON-FEDERAL $33,916,056 500,000 $20,546,820 $13,369,236 0 500,000 250,000 0 250~000 $34,666,056 $20,546,820 $14,119,236 1. Estimated City Financial Commitment Deduct: a) Laud Donations b) Water and Sewer Fund c) Funding to Date d) State Recreation Funding Total Deductions 3. Net Estimated Unfunded Local Cost: J. Annualized Budget for Project: $14,119,236 -$3,920,750 -8469,097 -$1,367,024 - -$862,365 -6~619~236 $7,500,000 $7,500,000 Bond Amortized over 20 Years Assuming Interest Rate of 7.14% Annual Maintenance Expenses Total Annualized Cost: $715,669 $100~000 Utility Tax Structure required to meet annual budget obliga- tion is as follows: 1. 12% utility tax rate; Cap of $15/month for purchaser of electricity or gas where electricity or gas is the principal source of space heating in a purchaser occupied home or residen- tial unit for period of October 1 through May 31 of each year. Utility companies require sixty (60) days from authorization of a tax increase to actual implementation. Page 3 II. Issues: A. Commitment to Flood Reduction B. Timin~ C. Federal Funding III. Alternatives: Authorize a public hearing for December 18~ 1989 to consider establishing the utility tax structure set forth in Section I.K. above. Authorize the City Manager to execute the Local Cooperative A~reement for the Roanoke River Flood Reduction Project once the appropriate funding has been established. 1. Commitment to Flood Reduction will be maintained. 2. Timin~ for City to begin land acquisition will be pre- served. 3. Federal Fundin~ is available by act of Congress and the President in September, 1989. Do not authorize a public hearin~ for December 18~ 1989 to consider establishing the utility tax structure set forth in Section I.K. above and do not authorize execution of the Local Cooperative A~reement for the Roanoke River Flood Reduction Project. 1. Commitment to Flood Reduction will be delayed. 2. Timin~ for City to begin land acquisition will be jeopardized. 3. Federal Fundin~ is available. IV. Recommendation: City Council authorize a public hearin~ for December 18~ 1989 to consider establishing the utility tax structure set forth in Section I.K. above and authorize execution and implementation of the Local Cooperative A~reement for the Roanoke River Flood Reduction Project and any necessary accompanying documentation in a form approved by the City Attorney once the appropriate funding has been established. Page 4 WRH/JAP/mm Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Utility and Operations City Engineer C. E. Shuford, Jr., P.E., Deputy District Engineer, COE Wayne Bissette, P.E., Project Engineer, COg DI~'PAI~TM£NT OF FINANCE c~ oF .OANO~E. VA. December 4, 1989 TO: FROM: SUBJECT: Honorable Mayor and Members Joel M. Schlanger Monthly Financial Report of City Council Attached is a copy of the financial report for the month of October, 1989. JMS/kp GENERAL FUND CONTINGENCY BALANCE AS OF OCTOBER 31, 1989 General Contingency: Balance July 1, 1989 Management and Budget Management and Budget Economic Development City Clerk City Council TAP Jail Engineering Economic Development Economic Development Economic Development Community Planning Management and Budget Management and Budget Building Maintenance Miscellaneous Consolidation Expenses Consolidation Expenses Property Appraisal Art Purchases Aid to Hugo Victims Homeless Grant Match G.E.D. Grant Match Bridge Inspection Marketing Shell Building Marketing Shell Building Parking Survey Travel Expense Consolidation Study Consolidation Study Courthouse Renovations Cable TV Contract $ 498,529 5,000 5,000 3,500 1,415 6,500 30,000 1,117 4,000 5,000 2,000 5,000 5,000 5,000 5,000 358 $ 291,639 Maintenance of Fixed Assets Contingency: Balance July 1, 1989 Building Maintenance Third Street Annex Roof 200,000 50~000) 150,000 Equipment Replacement Contingency: Balance July 1, 1989 School Board School Buses City Attorney Typewriter 750,000 (150,000) ( 875) 599,125 Total Contingency Balance $1,040~764 1 CITY OF ROANOKE GENEP~ FUND STAT~MF/~T OF ~ General Property Taxes Other Local Taxes Permits Fees and License~ Fines and Forfeitures Revenue From Use of Money & Property Education Grants-in-Aid Co~wnweslth Srants-in-Aid Federal ~overnmant Charges for Current Services Miscellaneous Revenue Internal Services Total $15,020,535 $16,423,192 9.34% 7,215,654 6,959,671 ( 3.52%) 185,273 154,167 (16.79%) 223,594 209,414 ( 6.34%) 316,391 517,047 63.42% 8,853,357 8,474,561 ( 4.28%) 5,264,538 5,683,911 7.97% 64,813 7,571 (88.32%) 558,347 494,017 (11.52%) 132,402 381,812 188.37% 345,791 105,986 (69.35%) ~,178,695 ~39,411.349 3.23% $ 44,316,500 37.06% 34,684,000 20.07% 445,000 34.64% 568,000 36.87% 1,456,000 35.51% 31,618,763 26.80% 22,924,780 24.79% 27,000 28.04% 1,953,853 25.28% 1,545,800 24.70% 640,153 16.56% $140,179,849 28.11% 2 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXI~/~DITUKES AND EI~CI~IBRAltCES General ~ovarnm~nt Judicial Administration Public Safety Public ~orks Health and Welfare Par~s, Recreation & Cultural Co~mmity Development Education Debt Service Non-DeDartmental Total $ 2,697,060 $ 2,733,801 1.36% $ 5,352,928 923,850 982,364 6.33% 2,045,921 7,973,409 8,780,142 10.12% 16,835,753 7,408,298 8,050,297 8.67% 10,842,700 3,833,026 3,627,717 (5.36%) 8,361,664 1,273,721 1,498,749 17.67% 2,157,676 536,496 667,050 24.33% 597,736 14,948,733 17,457,818 16.78% 43,926,485 3,861,524 4,389,790 13.68% 3,988,657 507.711 625,210 23.14% 3,020,843 $43,963,828 ~48,812,938 11.03% $ 97,130,363 8,086,729 33.81% 3,028,285 32.44% 25,615,895 34.28% 18,892,997 42.61% 11,989,381 30.26% 3,656,425 40.99% 1,264,786 52.74% 61,384,303 28.44% 8,378,447 52.39% 3,646,053 17.15% $145,943,301 33.45% 3 CAPITAL PROJECTS FUND STATEMENT OF ~i~ENDITURES, ENCUMBRANCES AND UN]~CUMBERED APPROPRIATIONS SBT~.RY AS OF OCTOBER 31, 1989 Education Recreation Streets and Bridges Sanitation Projects Traffic Engineering & Co~nanication grojects Capital In~rov~mnt Reserve Total Capital Projects Fund $ 1,427,922 602,225 54,194 1,112,191 4,223,475 1,151,281 267,514 $ 4,347,570 $ 5,775,492 $ 5,064,798 $ 710,694 $ 44,764 $ 665,930 7,154,245 7,756,470 4,128,978 3,627,492 242,533 3,384,959 607,423 661,617 203,659 457,958 374,599 83,359 3,289,320 4,401,511 2,369,813 2,011,698 1,129,647 882,051 4,589,330 8,812,805 4,932,069 3,880,736 2,739,498 1,141,238 153,795 1,305,076 724,683 580,393 44,074 536,319 644,233 911,747 395,215 516,532 132,789 383,743 2,969,073 914,601 3,883,674 3,800 3,879,874 3,879,874 $11,807,875 $21,700,517 ~33,508,392 $17,843,015 $15,665,377 $4,707,904 $10,957,473 CITY OF ROANOKE WATER FU~D COMPARATIVE INCOME STA~9~ENT FOR THE 4 NONTHS ENDED OCTOBER 31, 1989 Operating Revenue: Con~aercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Bad Debt Collections Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expenses Total Non-Operating Expenses 1989 $ 372,873 495,471 36,413 17,224 316,617 75r330 lr313~928 281,345 388,157 88,942 64~274 822{718 491,210 229r366 261~844 65,674 1,550 2,252 69{476 331,320 3e333 3r333 1988 $ 371,928 519,380 38,710 19,735 392,399 167~773 lt509r925 267,700 352,808 164,476 60~595 845r579 664,346 223~558 440~788 58,585 1,550 358 1~724 62r217 503,005 6r089 6,089 Net Income ~ 327r987 ~ 496r916 WATER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Water - New Service, Hyd., Lines Water - Unidentified Plant Replacement Water - Fire Hydrants FC Plans & Specs CC Security/Concession Replacement FY86 Project Design 12 Line Airport Road Edgewood Replacement Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $142,920 80,482 9,599 107,565 99,979 12,103 37,618 5~794 496,060 237r799 $258,261 NOTE: Some of these projects are continued from FY87, FY88, and FY89 with inception to date totals. 6 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATE~E/9~ FOR THE 4 MONTHS ENDED OCTOm~ 31, 1989 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Administrative and Operating Expenses Total Operating Exp. Before Depreciation Operating Income (Loss) Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Bad Debt Collections Total Non-Operating Income Income (Loss) Before Non-operating Expenses Less: Non-Operating Expenses Interest Expenses Total Non-Operating Expenses Net Income (Loss) 1989 $1,352,316 347,508 105,688 516,619 14,946 46,962 3t924 2r387~963 435,902 1~197~885 1~633~787 754,176 308r535 445~641 82,824 32,605 5f354 120~783 566,424 28~125 28~125 $ 538r299 1988 $1,395,597 208,246 77,140 260,791 15,988 32,217 4~670 1~994~649 417,421 lf695~686 2~113r107 118,458) 302r562 421r020) 73,430 7,546 lf736 82f712 (338,308) 34~230 34~230 $(372~538) SEWAG~ TREATMP/~T FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Unidentified Construction FY86 Projects Design S.T.P. Land Acquisition Fine Mesh Screens Williamson Road Storm Drain Ph. 2, Cont. IIB Mud Lick Sanitation Sewer Replacment Ph. II Williamson Road Storm Drain Ph. 2, Cont. IIC Coyner Springs Sewer Williamson Road Storm Drain Ph. 2, Cont. IIE Roanoke Diesel Engine #7 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 2,160 50,409 26,387 19,721 63,553 373,097 472,295 473,898 339,240 52,725 630 1,874,115 1~202~772 $ 671~343 NOTE: Some of these projects are continued from FY87, FY88, and FY89 with inception to date totals. 8 ROA~O~ REGIONAL AIRPORT COmmISSION COMPARATIFE INCOME STATEMENT FOR THE 4 MONTHS ENDED OCTOBER 31, 1989 Operating Revenue: Landing Fees Building and Equipment Rentals Terminal Building Rentals Other Property Rentals Advertising Commissions Fuel and Oil Sales Corm~issions Miscellaneous Fees Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Total Non-Operating Income Income (Loss) Before Non-operating Expenses Less: Non-Operating Expenses Interest Expense Miscellaneous Total Non-operating Expenses 1989 $ 143,617 57,325 53,107 9,292 7,974 526,024 8,268 12~651 818~258 265,527 520f468 785~995 32,263 192f230 {159,967) 78~366 78~366 (81,601) 33,457 48~638 82~095 1988 $ 143,041 51,434 70,064 10,532 8,867 525,005 12,263 40~030 861~236 176,154 397f073 573~227 288,009 177~024 110~985 28~776 28f776 139,761 35,388 35~388 Net Income (Loss) $(163,696) $ 104~373 9 ROANOKE REGIONAL AIRPORT COmmISSION CO~ISSION Capital Outlay Not Included in Operating Expenses: Pro~ect Other Equipment Repaint R/W & T/W Markings Unidentified Construction Relocation Expenses Runway Extension ~23 New Terminal Building General Aviation Development FAR Part 150 Noise Study Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 12,338 584 7,889 680 279,882 23,244,238 19,014 5~030 23,569,655 18~975t312 $ 4~594~343 NO~E: Some of these projects are continued from FY87, FY88, and FY89 with inception to date totals. 10 CITY OF ROANOKE CIVIC CEN'i'~R FUND CONPARATIVE INCOME STATENENT FOR THE 4 MONTHS ENDED OCTOBER 31. 1989 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Exp. Before Depreciation Administrative: Personal Services Utilities and Communications Administrative Expenses Promotional Expenses: Personal Services Services and Charges Total Operating EXP. Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income 1989 $ 92,280 37 25,822 885 15,521 26~476 161~021 185,021 90,000 191,233 19,219 2~572 488~045 (327,024) 114,354 (441~378) 17,081 1~379 18~460 1988 $ 106,175 16,345 34,068 1,230 30,772 36f808 225~398 181,001 133,037 173,769 20,913 1~811 510~531 (285,133) 107,643 (392,776) 16,987 1~710 18~697 Net (Loss) $(422,918) ${374,079) 11 CIVIC CEIv£~ FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Elevator for Handicapped Trade & Convention Center Study Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 27,773 114,122 45~124 187,019 62~628 $124,391 NOTE: Some of these projects are continued from FY88 and FY89 with inception to date totals. 12 CITY OF ROAlqOKE IN'£~h%L SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDED OCTOBER 31, 1989 Operating Revenue: Charges for Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Total Non-Operating Income Net Income 1989 2,212r565 2~212~565 1,287,240 692~998 1~980~238 232,327 229~354 2~973 44~657 44r657 1988 2,097~894 2~097~894 1,249,316 603~382 1~852~698 245,196 206~011 39~185 22~105 22~105 $ 47~630 $ 61~290 13 INTERNAL SERVICE FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project CIS - Other Equipment MVM - Other Equipment ULS - Land Purchase ULS - Construction - Structures Year to Date Expenditures $ 15,075 2,901 1,050 14~845 Total $ 33~871 14 CITY OF ROANOKE, VIOGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR MONTH ENOED OCTOBER BI, 1989 TO THE BIRECTOR OF FINANCE: GENEOAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAIO CITY THE MONTH ENDED OCTOBER OX, 19B9 FUND BALANCE AT RECEIPTS DISBUDSEMENT5 BALANCE AT BALANCE AT SEPT. 30, 1989 OCT. 81~ 1989 OCT. 31, 1988 GENERAL $9,937,459.54 $18,715,938S4 $1B,560,998.48 $16,09E,405.60 $15,895,517.01 CAPITAL $17,65B,264.38 $B77,356.45 $3,806,148.01 $14,183,472.76 $17,834,736 4B DEBT SERVICE $724,801.3§ S83,062.79 $78,96B.63 $72B,901.51 $445,454.03 WATER $2,340,11B.64 $3691203.B4 $868,436.70 S8,440,879.18 $8,486,537.6B SEWAGE TREATMENT $2,468,073.11 $1,135,889.33 $1~0B5,591.77 $8,578,370.67 KB,454,174.B9 AIRPORT KB,O7B,861.95 $1,449,673.35 S935,107.54 $B,593,427.76 $1,200,BBB.3B CIUIC CENTER $402,343.43 $64,085.47 $148,353.36 $318,073.54 $492,288.B4 INTEPNAL 5ERUICE $1,549,357.41 $502,639.78 $458,318.48 $1,087,648.71 $1,114,704.81 PAYROLL ($3,770,283.41) $8,8B0~714.48 $8,880,689.31 ($3,770,860.84) ($3,481,591.9B) PUBLIC ASSISTANCE ($363,644.07) $374,4B6.54 $395,738.18 15384,935.71) ($296,379.B0) FIFTH OIST CONSORTIUM ($198,049.18) $383,16155 $191,949.93 ($887.56) ($130,058.18) GRANT POOGRAHS ($98~9TB.49) $643,196.19 $736,BB8.56 ($198,004.56) ($398,886.23) TOTAL $38,716,895.60 $32,819,347.71 $89,486,516.65 $36,109,153.66 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF NY ACCOUNTABILITY TO THE CITY OF ROANOKE, UIRGINIA, FOR THE FUN05 OF THE 9ARIOUS ACCOUNT5 THEREOF FOR THE MONTH ENDING OCTOBER O1, 1989 THAT BAIO FOREGOING: CERTIFICATES UNITEO STATE5 CASH OF DEPOSITS SECURITIES CASH IN HANO CASH IN BANK INUESTNENTS ACBUIREO FROM CDMPETITIUE PROPOSALS: CENTRAL FIDELITY CHARTER FEBERAL 5AUING5 BANK COLONIAL AMERICAN NATIONAL BANK COREAST SAUING5 BANK CRESTAR BANK DOMINION BANK PERPETUAL 5AUING5 BANK SIGNET BANK SDURAN BANK TOTALS $495,097.70 $495,097.70 $1,014,025.96 $1,014,0B5.96 $4,000,000.00 S4,000,000.00 $9,500,000.00 $%500,000.00 $3,000,000.00 $3,000,000.00 $3,000,000.00 $3,000,000.00 $1,100,000.00 $1,I00,000.00 KB,O00,O00.O0 $8,000,000.00 K3,000,O0000 $1,000,000.00 $4,000,000.00 S2,000,000.00 SB,O00,O00 O0 TOTALS $1,509,1B3.66 S30,500,000.00 $4,100~m00.00 $36,109,123.66 ~i~i~$ii~i~i~8i~ii~*~i~i*i$i~lll~iii~8l~i~i~i~i~i~ii~i$i~$~i~ii~~~i* DATE: NOVEMBER 13, 1989 ROANOKE CITY TREASURER 15 CITY OF ROANOKE PENSION PLAN STATEM]~NT OF REVENUE AND EXPENSES FOR THE 4 MONTHS ENDED OCTOBER 31, 1989 City's Contributions Investment Income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1989 $1,814,707 1,056,356 828,327 83f515 $3~782~905 1988 $1,417,960 702,504 150,382 77~754 $2~348~600 EXPENSES Pension Payments Commissions Active Service Death Benefit Expense from Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $1,641,933 139,520 68,367 39~888 1,889~708 $1~893~197 $1,527,698 5,100 5,668 92,260 9~574 i~640~300 $ 708~300 16 CITY OF ROANOKE PENSION PLA~ BALANCE SHK~T AS OF OCTOBER 31, 1989 ASSETS Cash Investments: (market value - 1989 $105,387,419 and 1988 $ 92,460,301) Total Assets 1989 1988 985 $ 295 97~701r286 $ 97r702~271 87f333f967 $ 87,334r262 LIABILITIES AND FUND BALANCE Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance $ 95,809,074 lf893f197 97~702f271 $ 97~702~271 $ 86,625,962 708~300 87f334f262 $ 87~334f262 17 Office of the City Clerk December 6, 1989 File #27 Hr. W. Robert Herbert City Manager Roanoke, Virginia Dear Hr. Herbert: I am attaching copy of Resolution No. 29873-12489 establishing a specific sanitary sewer connection fee for 48 connections to be provided on a voluntary basis on Raven~ood ~venue, Dorchester Drive, Floraland Drive and Vancouver Drive, N. W., upon certain terms and conditions. Resolution No. 29873-12489 ~as adopted by the Council of the City of Roanoke at a regular meeting held on Monday, Oecember 4, 1989. Sincerely, Mary F. Parker, C~4C City Clerk MFP:ra Enc. pc: Mr. Joel M. Schlanger, Director of Finance Deborah J. Moses, Chief of Billings and Collections Mr. Kit B. Kiser, Director of Utilities and Operations ~r. Jesse H. Perdue, Jr., ~anager, Utility Line Services ~r. William F. Clark, Director of Public ~orks Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Room ~.$6 Municipal Building 215 Church Avenue, S W Roanoke, Virginia 2aO! I (703) gill -2Sa 1 IN THE COUNCIL OF THE CITY The 4thday of December, 1989. No. 29873-12489. OF ROANOKE, VIRGINIA, A RESOLUTION establishing a specific sanitary sewer connec- tion fee for forty-eight connections to be provided on a volun- tary basis on Ravenwood, Dorchester, Floraland, and Vancouver Streets, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City hereby establishes a one-time specific connection fee of $1,136.93 per connection for the forty-eight connections to be provided on Ravenwood, Dorchester, Floraland, and Vancouver Streets for sanitary sewer service in lieu of the prevailing connection fee, such connections to the City lateral to be on a voluntary basis, as more particularly set forth in the report to this Council dated December 4, 1989. ATTEST: City Clerk. Roanoke, Virginia December 4, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: New Sanitary Sewer Lines Related to New Storm Drainage Construction The attached staff report was considered by the Water Resources Con~nittee at a special called meeting on November 20, 1989. The Committee recommends that Council establish a specific connection fee for the forty-eight (48) connections to be provided on Ravenwood, Dorchester, Floraland, and Vancouver Streets at $1,136.93, in lieu of the prevailing connection fee. Hook-up to the City lateral is voluntary with the connection fee being paid at the time service is requested by the homeowner. Respectfully submitted, ~ Elizabeth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Utilities & Operations Building Commissioner Manager, Utility Line Services CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION DATE: November 20, 1989 TO: FROM: THRU: Me. mbers, Water Resources Committee · . Kiser, HerberDirect~%tilities-~- & Operations Mr. W. Robert t, City Manager SUBJECT: New Sanitary Sewer Lines Related to New Storm Drainage Construction Background: A. Extension of sanitary sewers within the City occurs by established policy: Upon proper application for extension of a public sanitary sewer, the City may bear one-half of the cost of the first three hundred (300) feet, with the applicant bearing the full cost of extensions over three hundred (300) feet. Each applicant pays 100% of the cost of construction of their sewer lateral. This extension policy is addressed in Chapter 26, Code of the City of Roanoke (1979). The City in the absence of an agreement to the con- trary may assess abutting landowners with one-half of the total cost of sewer improvements fully funded initially by the City. The assessment is applied as a lien upon abutting landowners and re- corded and indexed in such persons name in the of- fice of the clerk of the circuit court. This ex- tension policy is addressed in Chapter 24, Code of the City of Roanoke (1979). Unsewered sections of the City exist with the risk and potential for septic tank failure. New storm drainage construction in unsewered sections: (1) provides a method to install new sewer lines at a significant cost saving, (2) one time disruption for construction, (3) one time acquisition of easements. IV. Do New storm drains currently under construction in Huff Lane area provide the opportunity to future sewer ser- vice to forty-eight (48) existing homes on septic sys- tems and provides capability to extend to adjacent water shed area in future. Affected streets are Ravenwood, Dorchester, Floraland, and Vancouver, (At- tachment #1). A one-time connection fee needs to be established to address this storm drain/sewer project, provide a method to recover costs, and be consistent with prior sewer extensions. Cost saving occurs for the sewer line work if the sewer work is bid and constructed as a part of the storm drain project. Avoided cost however, is the amount of credit change order due the City if the sewer work is not performed as part of the project. (Attach- ment #2). Average cost to property owners for lateral construc- tion and connection fee in areas where a sewer main exists in the street is $1~217.02, (Attachment #3). Average cost to property owners per extension policy based on lot frontage assessment for main line con- struction and lateral services is $2,115.52, (Attach- ment #4). Citizens' meeting was held by the administration on November 2, 1989, at Huff Lane Elementary School. A consensus was reached by the majority of the residents in attendance to accept the City's plan to install sewer facilities and establish a specific connection fee. A petition was submitted (attached) by the citi- zens objecting to mandatory hookup. Issues: A. Costs 1. Initial 2. Recovered B. Precedent Setting C. Benefits Alternatives: Committee recommend to City Council that the City es- tablish a specific connection fee for the forty-eight (48) connections to be provided on Ravenwood, Dorches- ter, Floraland, and Vancouver streets. Additionally, in accordance with the petition submitted by the pro- perty owners, hook-up to the City lateral is on a voluntary basis. The fee is $1,136.93 per connection (Attachment #5), and compares to $1~217.02 average cost that property owners are currently paying to connect to existing sewer mains in the street. The fee is based on the avoided cost of the new sewer line construction as provided by the Engineering Department. This fee would be assessed to the abutting landowners in accor- dance with existing policy as identified in Chapter 24, Code of the City of Roanoke (1979). 1. Costs (a) Initial cost to construct the line will be charged to the sewer fund. (b) Recovered cost will be accomplished per method recommended. Precedent setting situation will not be created as property owners will pay for lines provided for their use and in accordance with past, present, and future extensions. Benefits derived by City and landowners of un- sewered areas are: reduced construction cost, one-time construction disruption, eliminate need to acquire additional easements in future, and provide for the emergency of septic tank failures. Committee not recommend to City Council that a method be established to recover cost of lines installed by City. 1. Costs (a) Initial cost to construct line will be paid by City. (b) Recovered costs will not occur. Precedent setting situation will be created and an orderly process for system expansion and develop- ment will not occur. 3. Benefits will not be realized. IV. Recommendation: Committee recommend to City Council that a specific connection fee for the service area be established in accordance with Alternative "A" at $1,136.93, in-lieu-of the prevailing connection fee. Hook-up to the City lateral is voluntary with the connection fee being paid at the time service is requested by the homeowner. JHP:std CC: City Attorney Director of Finance Building Commissioner Manager, Utility Line Services Attachment AVOIDED COST (Cost that would be credited from the contract if this construction is eliminated) Sewer Pipe Extension: 1,240 L.F. of 8" @ 22.25= $ 27,590.00 Sewer Pipe Extension: 400 L.F. of 10" @ 25.00= $ 10,000.00 Manholes (verticle feet): 77 ft @ 115.00= $ 8,855.00 Manhole Covers: 11 ea. @ 200.00 $ 2,200.00 Lateral Pipe Installation: 1,210 L.F. @ 25.00= $ 30,250.00 $ 78,895.00 ATTACHMENT ~2 AVERAGE COST FOR TYPICAL 4" LATERAl, Excavation 25ft X $24.40 ft. = $610.00 Y-tap 4" Connection to Main $108.35 Pipe Cost 25 ft X $1.00 ft. = $ 25.00 $743.35 $743.35 (Construction Cost) + 20% Engineering and Administrative Cost = $892.02 TOTAL COST Lateral $892.02 Connection Fee $300.00 Inspection Fee $ 25.00 $1,217.02 ATTACHMENT ~3 TYPICAL COST FOR NAIN LINE AND LATERAL CONSTRUCTION Excavation $14.40 ft X 60 ~t. = $864.00 Pavement Replacement $13.20 ft X 60 ft. ~ $792.00 Pipe 8" $2.35 X 60 ft. ~ $141.00 $1,797.00 1/2 Cost $1,797.00 _ $898.50 per 2 Lateral Cost (Attachment #3) property owner = $1,217.02 TOTAL COST ~TE: Main Line ~ $ 898.59 Lateral = $1,217.02 $2,115.52 Excludes Connection Fee. ATTACHNENT #& COST (PER CONNECTION) FOR SEWER SERVICE TO FORTY-EIGHT (48) CONNECTIONS ON RAVENWOOD~ DORCHESTOR~ FLORALAND~ AND VANCOUVER Main Line Construction = 1/2 Cost of Construction Cost per Individual Street (Attachment #2) TOTAL COST 48t645.00 Main Line Construction = 2 Lateral Construction = $30t250 _48 Total:~ $24~332.50 48 $506.72 $630.21 $1,136.93 Total does not include plumbing permit fee, currently at $25.00, which is charged separately. ATTACHMENT PETITION FOR: CITIZENS AND PROPERTY OWNERS NOT IN FAVOR OF MANDANTORY HOOKUP WITH THE CITY OF ROANOKE'S PUBLIC SEWER LINES~ IN FAVOR OF KEEPING THEIR SEPTIC TANKS ON VANCOUVER, DORCHESTER, FLORALAND, AND RAVENW00D AREAS. DUE TO THE HIGH COST OF HOOKUP AND INSTALLMENT IT IS FINANCIALLY I~IPOSSIBLE FOR THE AFFECTED PROPERTY OWNERS TO CONSIDER THE CITY'S ALTERNATIVE TO THE AFFECTED HOMES AND SEPTIC TANKS. A PETITION FOR: CITIZENS AND PROPERTY OWNERS NOT IN FAVOR OF ~4ANDANTORY HOOKUP WITH THE CITY OF ROANOKE'S PUBLIC SEWER LINESI IN FAVOR OF KEEPING THEIR SEPTIC TANKS ON VANCOUVER, DORCHESTER, FLORALAND, AND RAVENWOOD AREAS. DUE TO THE HIGH COST OF HOOKUP AND INSTALLNIENT IT IS' FINANCIALLY IMPOSSIBLE FOR THE AFFECTED PROPERTY OWNERS TO CONSIDER THE CITY'S ALTERNATIVE TO THE AFFECTED HO~ES AND SEPTIC TANKS. ~ .... ;.~ ....... .._ _ - . ~ , ........ A PETITION FOR~ CITIZENS AND PROPERTY OWNERS NOT IN FAVOR OF MANDANTORY HOOKUP WITH THE CITY OF ROANOKE'S PUBLIC SEWER LINES~ IN FAVOR OF KEEPING THEIR SEPTIC TANKS ON VANCOUVER, DORCHESTER, FLORALAND, AND RAVENWOOD AREAS. DUE TO THE HIGH COST OF HOOKUP AND INSTALLMENT IT IS FINANCIALLY INIPOSSIBLE FOR THE AFFECTED PROPERTY OWNERS TO CONSIDER THE CITY'S ALTERNATIVE TO THE AFFECTED HON~S AND SEPTIC TANKS. I, ~.~oc.. , ~m'.~c.~ .~" ~ , .~ Office of the City Clerk December 8, 1989 File #278-178 Ur. W. Robert Herbert CiTy Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 29857-12489 authorizing an 4greement for Real Estate Sale and For Acquisition of Parking Facility between the City of Roanoke, the City of Roanoke Redevelopment and ~lousing ,4uthority, Faison Roanoke ~3ffice Limited Partnership, a North Carolina limited partnership, and ~ienry J. Faison, as guarantor; authorizing the conveyance of cer- tain parcels of land owned by the City to the City of Roa,~oke Redevelopment and Housing Authority; authorizing the purchase of certain completed realty constitutinq a public off-street pa"kinq facility by the City; and authorizing the execution of related documents between the parties. Ordinance No. 29857-12489 ;vas adopted by the Council of the City of Roanoke on first reading on ~4onday, November 20, 1989, also adopted by the Council on second reading on ,Vlonday, December 4, 1989, and will take effect ten days following the date of its second reading. Sincerely, ~lary F. Parker, CMC City Clerk ~FP:ra Eno . pc: Ur. ~enry J. Faison, Faison Associates, 122 East Stone~all, Charlotte, North Carolina 28202 ,Ur. ~erbert D. McBride, Executive Director, Roanoke Redevelopment and ~ousing Authority, 2624 Salem Turnpike, N. ~., Roanoke, Virginia 24017 ~r. William F. Clark, Director of Public ~orks Ur. Brian J. ~ishneff, Chief of Economic Development Room 456 Municipal Building 215 Church Avenue, S W Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of Dec~mber, 1989. No. 29857-12489. AN ORDINANCE authorizing an Agreement for Real Estate Sale and For Acquisition of Parking Facility between the City of Roanoke, the City of Roanoke Redevelopment and Housing Authority, Faison Roanoke Office Limited Partnership, a North Carolina limited partnership, and Henry J. Faison, as guarantor; authorizing the conveyance of certain parcels of land owned by the City to the City of Roanoke Redevelopment and Housing Authority; authorizing the purchase of certain completed realty constituting a public off-street parking facility by the City; and authorizing the execution of related documents between the parties. BE 1. execute IT ORDAINED by the Council of the City of Roanoke as follows: The City ~anager and the City Clerk shall be authorized to and attest, respectively, for and on behalf of the City, an Agreement for Real Estate Sale and For Acquisition of Parking Facili- ty between the City of Roanoke, the City of Roanoke Redevelopment and Housing Authority ("RRHA"), and Faison Roanoke Office Limited Partner- ship, a North Carolina limited partnership, and Henry J. Faison, as guarantor ("developer"). Such Agreement shall provide for conveyance of certain City-owned real estate to RRHA; sale of such real estate to the developer by RRHA; construction of an office tower and parking facility by the developer; purchase of a portion of such parking facility by the City to be operated as a public off-street parking facility for the benefit of the general public; purchase of another portion of such parking facility by RRHA; lease of all or a portion of the parking space purchased by RRHA to developer; operation of the City portion and the RRHA portion of such parking facility by the City pursuant to a management agreement between the City and RRHA; demoli- tion by the City of certain structures on the City-owned property to be conveyed; and construction by the City of certain street and side- walk improvements aud other public improvements. Such Agreement is more particularly described in the report of the City Manager, dated November 20, 1989. 2. The Mayor and the City Clerk shall be authorized, for and on behalf of the City, to execute and to seal and attest, respec- tively, the City's deed of conveyance of the fee simple title to a portion of City-owned real estate bounded on the north by Norfolk Avenue, on the south by Salem Avenue, on the west by Jefferson Street and on the east by Wall Street, to RRHA, said deed to be prepared by the City Attorney, contain the appropriate warranty as determined by the City Attorney and Modern English Covenants of Title, and to be subject to reservation by the City of Roanoke of easements for any sewer lines and water mains and other public utilities that may now be located in or across said property and any and all recorded restrictions, conditions and easements affecting the title to said property, and thereafter the City Attorney is authorized to tender to the RRHA the City's deed in the premises, upon payment of the consideration agreed to as set forth in the Agreement. 3. Upon delivery of a good and sufficient deed of conveyance, granting and conveying to the City the fee simple title to the public parking facility, described in and upon terms and conditions set out in the Agreement for Real Estate Sale and For Acquisition of Parking Facility, the Director of Finance shall be authorized to issue and deliver to the grantor the purchase price provided for in such Agree- ment. 4. The Mayor and the City Clerk shall be authorized for and on behalf of the City, to execute and to seal and attest, respec- tively, a Reciprocal Easement and Operating Agreement, between the City, RRHA and Faison Roanoke Office Limited Partnership, such Agree- ment providing for the imposition of certain easements and agreements among the parties regarding maintenance, repair, replacement and operation of the office space, commercial space, garage, atrium (if constructed by the City) and other improvements. 5. The City Manager and the City Clerk shall be authorized, for and on behalf of the City, to execute and attest, respectively, an Operating Agreement between the City and RRHA, relating to management and operation of the public parking facility, and such ancillary agreements and documents as may be required by the Agreement for Real Estate Sale and For Acquisition of Parking Facility. 6. The City Attorney shall be authorized, for and on behalf of the City, to issue such legal opinions as may be required by any of the above-described agreements. The above-described agreements and deeds shall each be in such form as shall be approved by the City Attorney. ATTEST: City Clerk. DISCLOSURE DECLARATION 1. I, Noel C. Taylor, am Mayor of the City of Roanoke. member of the Board of Directors of Dominion Rank. I am also a This declaration relates to City Council's consideration on November 20, 1989, of matters relating to closure of the Bunter Viaduct and its demolition; entry into an agreement with the de- veloper of a downtown office tower; conveyance of City-owned land for such development; and issuance of general obligation bonds of the City to finance purchase of a public parking facility and other public improvements. Favorable action by Council with respect to such matters will permit the construction of a private office building in which Dominion Bankshares may lease office space· Although no contracts or transactions involving Dominion Bank are anticipated, based on the foregoing facts, a business or group, of which I am a member may be perceived to be affected by my votes on these matters. 4. I am able to participate in these transactions fairly, objectively and in the public interest. Although I have been advised that the matters before Council are issues that affect the public generally, this declaration is being filed out of an abundance of caution and upon the advice of the City Attorney. This declaration shall be filed by the City Clerk among the per- manent papers of the City on or before the close of business on November 20, 1989, and shall be retained and made available for public inspection for a period of five (5) years from the date of filing. November 20, 1989 Noel C. Taylor, May~r f - DISCLOSURE DECLARATION 1. I, Beverly T. Fitzpatrick, Jr., am Vice-Mayor of the City of Roanoke. I am also an employee of Dominion Bankshares. This discIosure reiates to matters before City Council on November 20, 1989, relating to closure of the Hunter Viaduct and its demo- Iition; entry into an agreement with the developer of a downtown office tower; conveyance of City-owned property for such develop- ment; and issuance of general obligation bonds of the City to finance purchase of a public parking facility and other public improvements. Favorable action by Council with respect to such matters will permit the construction of a private office building in which Dominion Bankshares may lease office space. I understand that, based on the foregoing facts, a business or group of which I am a member may be perceived to be affected by my votes on these matters. 4. I am able to participate in these transactions fairly, objectively and in the public interest. Although I have been advised that the matters before Council are issues that affect the public generally, this declaration is, nevertheless, being filed out of an abundance of caution and upon the advice of the City Attorney. This declaration shall be filed by the City Clerk among the perma- nent papers of the City on or before the close of business on November 20, 1989, and shall be retained and made available for public inspection for a period of five (5) years from the date of filing. November 20, 1989 Beverly T. Fitzpatrick, Vice-Mayor OFFICE TOWER H. MUSSER November 20, 1989 When the idea was first presented to this council related to the proposed office tower, the major prospective tenants were to be Norfolk Southern and Dominion Bank. The proposal included closing of the viaduct. Negotiations continued for some time and at a point Norfolk Southern removed themselves as a possible tenant. After council was presented with this negative turn of events, and was told that the idea of the tower was a dead issue, this council 4~~ instructed the city manager and his staff to contact Mr. Fasion and see if there was any way that we could build the tower without Norfolk Southern being a part of it. This council did not request the tower to built elsewhere but on the present sight which meant the removal of the viaduct. This was~of this year. Why did Mr Fasion decide to build at th~cation? Well the fact is that it was not his decision. He was.told where to build the building by the city. The city received the decision from RTKL the consulting firm that was hired to evaluate the city for this type of structure as well as the future of the hotel and a future convention center. It was their idea that the viaduct be removed. It was from this study that the traffic consultant came into the picture and recommended the various traffic re-routing patterns to solve the problem. I will be the first to admit that I am not an engineer nor am I a developer, therefore I cannot quiet the fears of any traffic delays, nor can I solve the problem of the empty office space that these tenants will create. Since no one is an expert in all fields, we have to rely on the advice of those who are. Should there have been public hearings held about the viaduct? I think that there should have been , however, they should have been held back in May or June. At that time little or no objections were raised in fact it is my understanding that extensive investigations were conducted about public opinion as to the removal of the viaduct with the same results. Should there have been a referendum about the project? Yes, however it should have been started around May or June in order to have it on the ballot in this past election. It is too late at this eleventh hour. Where will the money come from to pay for that portion which the city will purchase for a parking garage? From the taxes produced from the tower itself and the parking fees from the same building. Why bring all this up? Some of these facts I don't feel have been effectively presented to the public before and I feel they should know. Roanoke, Virginia November 20, 1989 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Taylor and Council Members: Subject: Downtown Tower/Parking Garage Henry Faison Development I. Back, round: ao DesiKn '79, DesiKn '85, and Focus '89, each studies of Downtown Roanoke, have included recon~nendations in regard to major development sites. B. Focus '89 Study was tasked with four principal objectives: Improve the vehicular access to and through the study area in a way which promotes better citywide circulation. Identify sites in the study area for future office and related supporting development. Recommend a location for the Convention/Exhibit Center and its associated parking facilities. Reduce the perceived separation between the area north of the railroad and the downtown area south of the railroad. C. Northeast corner of Jefferson Street and Salem Avenue has been identified in all studies of the downtown area as the premier location for a new office complex. Faison Associates of Charlotte, North Carolina, initially announced in May 1989 their interest in constructing a multi-story office tower development at this location. City Council authorized the City Manager to negotiate with the developers in an effort to implement such a project if agreements can be reached to ensure quality development in the best interest of the City. II. Description of Project The office tower/parking garage project will be a combination of private and public improvements. Page 2 The City will convey all or part of three parcels of City-owned land to the Roanoke Redevelopment & Housing Authority. RRHA will convey this land to the developer for $23.00 per square foot. The developer will construct a multi-story office tower at the northeast corner of Jefferson Street and Salem Avenue. Within the tower, at levels two through seven, will be a parking facility. Above the parking facility will be leasable office space of not less than 171,000 square feet. Adjoining the office tower, and immediately east thereof, will be an additional six-story parking facility integral with the six levels of parking in the office tower. The first level of this parking wing and the adjoining office tower lobby shall be commercial area containing not less than 19,000 square feet of leasable space to be owned and leased by the developer. The combined parking facility in both the office tower and adjoining wing garage shall contain approximately 727 parking spaces. The developer shall also install landscape screening along the north side of Norfolk Avenue adjacent to the Norfolk Southern railroad tracks. The City of Roanoke and the Roanoke Redevelopment & Housing Authority will purchase the six levels of parking within the office tower and adjoining wing garage upon completion of construction for a maximum purchase price of $11,379,000. RRHA will lease their three stories of the parking garage to the developer for a term of 60 years for use of the tenants within the tower. The City will own three stories of the parking garage and will operate the entire garage as a public parking facility. The City will demolish the Jefferson Street leg of the Hunter Viaduct, and relocate the Pollard Clock and Hunter Memorial. Streetscape improvements, such as sidewalks, street trees, street lights, and similar amenities comparable elsewhere in the downtown area, will be constructed by the City along Salem Avenue, Jefferson Street, and Norfolk Avenue adjacent to the site of the office tower/parking garage. Related paving work will be performed in those street segments. The City plans to construct, but not as a requirement of the Agreement between the City, RRHA, and the developer, an atrium, pedestrian bridge over the Norfolk Southern Railroad, and a public park or plaza near the intersection of Salem Avenue and First Street, S. E. III. Current Situation mo City PlanninK Commission held a public hearing on October 4~ 1989 to consider closure of the Jefferson Street leg of the Hunter Viaduct and review of the comprehensive development plan for the office tower/garage. The Commission Page 3 Bo unanimously recommended closure of the Viaduct to City Council and approved the comprehensive site plan for the office tower/garage. Architectural Review Board held a public hearing on October 12t 1989, to consider certificates of appropriateness for demolition of the Jefferson Street leg of the Hunter Viaduct and the proposed office tower/parking garage construction. The Board unanimously approved demolition of the Viaduct and granted design approval for a 22 to 26 story office building subject to final approval of the exact site location. Board of ZoninK Appeals held a public hearing on November 7t 1989 to consider a special exception for the height of the proposed office tower. Approval was granted unanimously. City Council held a public hearing on November 13~ 1989 to consider closure of the Jefferson Street leg of the Hunter Viaduct. Persons spoke both for and against this proposal. VirKinia Department of Transportation Commission approved the City's request to close the Jefferson Street leg of the Hunter Viaduct and reassign various highway routes at their meeting on November 16t 1989. IV. Issues: A. Legal Authority. B. Economic Benefits. C. Traffic Impact. D. Cost to City. E. Method of FinancinK. V. Alternatives: City Council approve the office tower/parking garage project at the intersection of Jefferson Street and Salem Avenue and authorize execution of the appropriate documents related to this development. LeKal authority exists for Council to close and demolish the Jefferson Street leg of the Hunter Viaduct; sell City-owned property for the proposed development; and appropriate funds required for the purchase and construction of related public improvements. Page 4 Bo Economic benefits will be significant. The City will derive direct benefits from increased real estate and personal property taxes, utility taxes, and parking fees. The real estate taxes and parking fees generated by this development will exceed the debt service on bonds to be sold for construction of public improvements and purchase of the completed public parking facility. Additional developments in the downtown area currently underway undoubtedly will provide increased economic benefits for the City. o Traffic impact will initially be moderate but not unacceptable upon closure of the Jefferson Street leg of the Hunter Viaduct. Mitigation measures have been planned to reduce the impact on the traffic flow in the downtown area. Ultimately, upon construction of the proposed Second Street, S. W. Bridge over Norfolk Southern railroad tracks traffic circulation will be improved throughout downtown. Taking into consideration the sale of City-owned property to the developer ($971,175), and the interest which the City will earn on available capital funds prior to their being disbursed on July 1991 to purchase the completed facilities ($522,744), the net cost to the City for the parking garage will be $9,885,081. The gross cost will be not more than $11,379,000. Demolition of the Jefferson Street leg of the Viaduct and construction of streetscape improvements will cost an additional $398,130. Construction of the atrium, pedestrian bridge over the Norfolk Southern Railroad, and plaza at the intersection of Salem Avenue and First Street, S. E., will cost $1,767,000. These latter improvements are at the City's option to construct and not a requirement of the office tower/parking garage project. Method of financing will be a combination of available unallocated capital funds, capital fund interest, a portion of fiscal year 1990 Capital Maintenance and Equipment Reserve Funds, proceeds from the sale of the land to the developer, and $6,800,000 general obligation bonds issued pursuant to the Public Finance Act. Additional City revenues from real estate taxes and parking fees from the office tower/parking garage complex will more than support the proposed bonds. City Council not approve the office tower/parking garage project at the intersection of Jefferson Street and Salem Avenue and not authorize execution of the appropriate documents related to this development. Legal authority exists for City Council to approve or decline to approve this project. Page 5 Economic benefits would be lost in that the proposed office tower/parking garage would not be developed. Other downtown developments would likely not proceed since property owners would be uncertain about the future growth and stability of this area of the City. Traffic impact would be moot. Existing traffic circulation patterns would be maintained. Cost to the City would be nothing more than the costs already incurred to purchase two (2) parcels of real estate and employ engineers to design removal of the viaduct and other professionals engaged in legal, appraisal, and review aspects of the proposal. 5. Method of financin~ would be moot. VI. Recommendation: City Council approve Alternative "A", and approve the following measures: Appropriate $5,689,500 to an account to be established by the Director of Finance for payment to the Roanoke Redevelopment and Housing Authority to purchase three levels of a parking garage within the office tower/garage complex. Funding is to be provided from unallocated Capital funds of $4,135,635 and CMERP funding of $1,553,865. Appropriate $5,689,500 to an account to be established by the Director of Finance for the City of Roanoke to purchase three levels of the parking garage. Funding is to be provided by land sale proceeds of $971,175 and anticipated general obligation bond funds of $4,718,325. Co Appropriate $2,165,130 from anticipated bond funds of $2,081,675 (total bond issue $6,800,000) and CMERP funding of $83,455 for other costs associated with the downtown development project to an account to be established by the Director of Finance. This includes funds of $198,130 for the Hunter Viaduct demolition. Adopt the attached Ordinance authorizing the City Manager to sign a contract of sale/purchase agreement, with attachments, in a form acceptable to the City Attorney, and authorizing the Mayor to execute a deed conveying the required real estate. Eo Adopt the attached Ordinance vacating the public right-of-way of the Jefferson Street leg of the Hunter Viaduct. Fo Adopt the attached Ordinance awarding a contract to Branch & Associates in the amount of $180,130 for demolition of the Jefferson Street leg of the Hunter Viaduct. Page 6 Adopt the attached ordinance authorizing an agreement with the Roanoke Redevelopment and Housing Authority concerning the property on which the proposed office tower/parking garage is to be constructed and costs and revenues related to the garage facilities to be acquired by the Authority upon completion. Respectfully submitted, W. Robert Herbert City Manager WRH:WFC:pr CC: Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance William F. Clark, Director of Public Works Brian J. Wishneff, Chief of Economic Development Office of the City Clerk November 13, 1989 File #278 Mr. Robert A. Garland, Chairman ) ,~r. ~iiliam F. Clark ) Committee ~r. Kit B. Kiser ) Gentlemen: The following bids for removal of the Jefferson Street Leg of the Hunter Viaduct (Phase I), were opened and read before the Council of the City of Roanoke at a regular meeting held on ~onday, November 6, 1989: BIDDER BASE BID TOTAL Branch Highways, Inc. S. B. Cox, [nc. Lanford Brothers Company, Inc. Pendleton Construction Corporation $180,130.00 187,887.00 235,688.00 315,476.50 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. ~ ~t'~"~d'Sincerely' ~4ary F. Parker, CMC City Clerk MFP : ra pc: ~r. Wilburn C. Dibling, Jr., City Attorney Room 456 MunicipalSuildin9 215Chufch Avenue, S.W. Ro4noke. virgini4 24011 (703)981-2541 Office of the City Clerk December 6, 1989 File #514-278-i78 ~r. ~. Robert Herbert City Manager Roanoke, Virginia Dear Ur. Herbert: I am attaching copy of Ordinance No. 29858-12489 permanently vacating, discontinuing and closing to traffic that segment of Hunter Viaduct currently extending from its intersection with Jefferson Street and galem Avenue, S. E., first in a northerly direction from a position at existing ground elevation and thence continuing in an easterly direction in a position at, and above, existing ground elevations, to a point of intersection w/th westerly right-of-way boundary at the existing overhead bridge a~ ~illiamson Road, S. E. Ordinance No. 29858-12489 was adopted by t~e Council of the City of ~oanoke on first reading on ~oaday, November 20, 1989, also adopted by the Council on second reading on ~onday, December 4, 1989~ and ~ill take effect ten days following the date of its second reading. Sincerely, ~ ~ary F. Parker, C~C City Clerk ~FP:ra Enc o pc: Relish Realty, 120 Church Avenue, S. ~., Roanoke, Virgini,~ 24011 ~r. ~ ~rso Joseph H. ~ilan, 106 ~outh Jefferson Street, Roanoke, Virginia 24011 ~r. & ~rs. John T. Williams, 102 Salem Avenue, Roanoke, Virginia 24011 Virginia Holding Corporation, P. O. 8ox 12508, Roar~oke, Virginia 24026 Room 456 Municipal Building 215 Church Avenue. S W Roanoke. Virginia 24011 (703) 981-2541 ,Ufo ~. Robert Herbert December 6, 1989 Page 2 pC: Ur. ~ilburn C. DibIing, Jr., City Attorney Ur. Steven J. Talevi, Assistant City Attorney T~e Honorable Jerome S. Howard, Jr., Commissioner of Revenue Ur. Von W. Woody, III, Director of Real Estate Valuation Mr. Michael ~. ~aldvogel, Chairman, City Planning Commission Ur. ~. Elwood Norris, Chairman, Board of Zoning Appeals Mr. ~illiam F. Clark, Director of Public Dorks ~r. Kit B. Kiser, Director of Utilities and Operations Ur. Charles ~. Huffine, City Engineer Ur. Ronald H. ~iller, Building Commissioner and Zoning Administrator ~r. John R. ~arlles, Agent/Secretary, City Planning Commission ~r. Edward R. Tucker, City Planner ~s. Doris £ayne, Office of Real Estate Valuation Office of the City Clerk December 6, 1989 File #$14-278-178 The ~onorable Patsy Testerman Clerk of the Circuit Court Roanoke, Virginia Dear Wiss Testerman: I am attaching copy of Ordinance No. 29858-12489, for proper recordation ia your office, which provides for the permanent vacating, discontinuing and closing to traffic that segment of ~unter Viaduct currently extending from its intersection with Jefferson Street and Salem Avenue, S. E., first in a northerly direction from a position at existing ground elevation and thence continuing in an easterly direction in a position at, and above, existing ground elevations, to a point of intersection with the westerly right-of-way boundary at the existing overhead bridge at Killiamson Road, ~. E. Ordinance No. 29858-12489 was adopted by the Council of the City of Roanoke on first reading on ~onday, Novemoer 20, 1989, also adopted by the Council on second reading on Monday, Oecember 4, 1989, and will take effect ten days fallowing the date of its second reading. gincerely, ~ Mary F. Parker, C~C City Clerk MFP : ra Enc. Room 456 Municipal Budding 215 Church Avenue. S. w Roanoke, Virginia 24011 (703)g111-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of Dec~aber, 1989. No. 29858-12489. AN ORDINANCE permanently vacating, discontinuing and closing cer- tain public right-of-way in the City of Roanoke, Virginia, as is more particularly described hereinafter. WHEREAS, W. Robert Herbert, City Manager, has filed an application with the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hear- ing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council on November 13, 1989, after due and timely notice thereof as required by 930-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from per- manently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: That segment of Hunter Viaduct as it currently extends from its intersection with Jefferson Street and Salem Avenue, S. E., first in a northerly direction from a position at existing ground elevation and thence continuing in a easterly direction in a position at, and above, existing ground elevations, to a point of intersection with the westerly right-of-way boundary at the existing overhead bridge at Williamson Road, S. E., together with any public right-of-way which may exist over or below the foregoing described segment of such Viaduct, be, and it hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do with respect to the closed portion of the right- of-way. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of-way is shown, referring to the book and page or ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordi- nance shall be spread. BE IT FURTHER ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roa- noke, Virginia, as Grantor, and in the name of City of Roanoke, and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. October 13, 1989 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Subject: Application for Certificate of Appropriateness No. 89-061, dated 10/3/89 The Architectural Review Board of the City of Roanoke, Virginia, considered your above-referenced request and a Certificate of Appropriateness was granted, as listed on the attached Certificate. If you should have further questions relative to this matter, please do not hesitate to contact this office at the number listed below. Sincerely, Evel~ Gunter, Secretary Architectural Review Board ESG:mpf attachment cc: Mr. Ronald H. Miller, Zoning Administrator Mr. William F. Clark, Director of Public Works Mrs. Mary F. Parker, City Clerk Roo,m 355 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 (703) 981-2344 CERTIFICATE OF APPROPRIATENESS No. 89-061 Date: October 12, 1989 On October 12, 1989, the Roanoke City Architectural Review Board granted this Certificate of Appropriateness to the City of Roanoke approving the demolition of the Jefferson Street leg of the Hunter Viaduct. The Board made the finding that the structure was not significant to the Historic District. Roanoke City Architectural Review Board Room 355 Municipal Building 215 Church Avenue. SW. Roanoke Virginia 24011 (703) 981-2344