HomeMy WebLinkAboutCouncil Actions 03-17-03ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 17, 2003
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
BESTPITCH
36261-031703
1. Call to Order--Roll Call.
(Mayor Smith and Council Member
Wyatt arrived late.)
The Invocation was delivered by The Reverend Carl T. Tinsley, Sr.,
Pastor, First Baptist Church, Buena Vista, Virginia.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, March 20, 2003,
at 7:00 p.m., and Saturday, March 22, 2003, at 4:00 p.m. Council meetings are
now being offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM,
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
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WWW.ROANOKEGOV.COM TO OBTAIN AN APPLICATION.
2
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
Proclamation declaring March 16 - 22, 2003, as DeMolay Week.
File #3
®
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C- 1 Minutes of the Regional Leadership Summit held on Friday, January 17,
2003; and the regular meeting of Council held on Tuesday, January 21, 2003.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2
A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss acquisition of real property for public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File #2-132-166
C-3 A communication from Willard N. Claytor tendering his resignation as
Director of Real Estate Valuation, effective July 31, 2003.
RECOMMENDED ACTION:
File #162-184
Accept the resignation and receive and file
the communication.
3
C-4 A communication from Anita L. Lee tendering her resignation as a
member of the Parks and Recreation Advisory Board.
RECOMMENDED ACTION:
File #15-67-110
Accept the resignation and receive and file
the communication.
C-5
A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss disposition of real property for public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File #132-166
C-6
A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss acquisition of real property for public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File #2-132-166
C-7
Qualification of the following persons:
Raymond Debose, Jr., as a member of the Fair Housing
Board, for a term ending March 31, 2006;
James M. Turner, Jr., as a member of the Roanoke
Regional Airport Commission, for a term ending March 9,
2007;
Carl H. Kopitzke and Mary F. Monk as members of the
Parks and Recreation Advisory Board, for terms ending
March 31, 2006;
4
Shirley M. Bethel as a member of the Roanoke
Neighborhood Parmership Steering Committee, for a term
ending November 30, 2005;
Delvis O. McCadden as a member of the Roanoke Valley
Regional Cable Television Committee, for a term ending
June 30, 2005; and
George F. Taylor as a member of the Board of Trustees,
City of Roanoke Pension Plan, to fill the unexpired term of
William E. Skeen, resigned, ending June 30, 2005.
RECOMMENDED ACTION: Receive and file.
File #9-15-67-110-178-429-448-488
C-8
A communication from the City Attorney requesting that Council
convene in a Closed Meeting to discuss disposition of real property for public
purpose, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the City, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended.
File #132-166
REGULAR AGENDA
Review of the following applications for appointment to the Roanoke City
School Board for terms commencing July 1, 2003, and ending June 30, 2006.
(Three vacancies.)
Dennis M. Binns
Rhonda M. Chattin
Chris H. Craft
Robert R. Craig
F. B. Webster Day
Tiffany M. Johnson
Gloria P. Manns
Kathy G. Stockburger
David B. Trinkle
Received and filed.
File #467
5
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
ao
A request of the Roanoke Valley Economic Development Parmership to
address Council with regard to yearly activities. Phillip F. Sparks,
Executive Director. (10 minutes) (Sponsored by the City Manager.)
No action.
File #109-450
b.(1)
A request of STAR Solution to address Council regarding Virginia
Interstate 81. Steven J. Chapin, Spokesperson. (10 minutes)
(Sponsored by Mayor Smith and Council Member Cutler.)
No action.
File #20-77-316
(2)
A request of FLUOR to address Council regarding Virginia
Interstate 81. Jim Carroll, Executive Director, Sales Transportation,
Spokesperson. (10 minutes) (Sponsored by Mayor Smith and Council
Member Cutler.)
No action.
File #20-77-316
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
Water Pollution Control Plant. (20 minutes)
Received and filed.
File #468
6
ITEMS RECOMMENDED FOR ACTION:
A communication with regard to project management services for
the construction phase of wet weather improvements at the
Regional Water Pollution Control Plant.
Adopted Budget Ordinance No. 36261-031703 and Resolution
No. 36262-031703. (7-0)
File #60-468
7. REPORTS OF COMMITTEES:
ao
A communication from the Roanoke City School Board requesting
appropriation of funds to various school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Richard L. Kelley, Assistant Superintendent of Operations,
Spokesperson.
Adopted Budget Ordinance No. 36263-031703. (7-0)
File #60-467
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Adopted Resolution No. 36264-031703 eliminating the provision for fifth
Monday Council meetings.
File #132
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
7
Council Member Bestpitch called attention to concerns expressed by
drivers regarding speeding citations on Towne Square Boulevard,
N. W., between Valley View Boulevard and Airport Road. He
advised that there is a 25 miles per hour speed limit sign on one side
of the road, but not on the other side, and referred the matter to the
City Manager for report to Council.
File #20-316
Council Member Bestpitch requested a review of the City's
procedure for removing equipment from flood prone areas.
File #23%472
Council Member Carder expressed concern with regard to speeding
vehicles in Roanoke's residential neighborhoods. He requested that
the City Manager appoint a committee composed of law
enforcement representatives, City Planning staff, neighborhood
representatives and citizens to review actions taken by other
localities to slow traffic down and to make neighborhoods safer.
File #5-110-165-200-316
The Mayor and Council Member Wyatt congratulated all persons
involved in the St. Patrick's Day Parade on Saturday, March 15.
File #80-317
b. Vacancies on certain Council-Appointed authorities, boards,
commissions and committees.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
8
12. CITY MANAGER COMMENTS:
The City Manager commended all persons involved in the St. Patrick's
Day Parade on Saturday, March 15.
File #80-317
.The City Manager responded to the remarks of Council Member Bestpitch
in regard to the City's procedure for removal of equipment in flood prone
areas.
File #237-472
The meeting was declared in recess for four closed sessions.
CERTIFICATION OF CLOSED MEETING. (7-0)
AT 5:20 P.M., THE COUNCIL MEETING WAS DECLARED IN
RECESS UNTIL 7:00 P.M., IN THE CITY COUNCIL CHAMBER.
9
ROANOKE CITY COUNCIL
REGUL~4R SESSION
MARCH 17, 2003
7:00 P.M.
CITY COUNCIL CHAMBER
~4 GENDA
Call to Order -- Roll Call. (~,ll present)
The Invocation was delivered by Mayor Ralph K. Smith.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Smith.
Welcome. Mayor Smith.
NOTICE:
The meeting was televised live by RVTV Channel 3 to be replayed on
Thursday, March 20, 2003, at 7:00 p.m., and Saturday, March 22, 2003, at
4:00 p.m. Council meetings are now being offered with closed captioning for
the heating impaired.
10
A. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of the 2002 Youth Award recipient -- Roanoke Police Explorer
Scout Post 616.
B. PUBLIC HEARINGS:
Amendment to Vision 2001-202~0, the City's Comprehensive Plan, to
add the Gainsboro Neighborhood Plan. R. Brian Townsend, Agent, City
Planning Commission.
Adopted Ordinance No. 36265-031703. (7-0)
File #165
Proposal of the City of Roanoke to grant a revocable license permitting
the encroachment of parking spaces eight feet into the public right-of-
way at 3308 Franklin Road, S. W. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 36266-031703. (7-0)
File #169
Proposal of the City of Roanoke to grant a revocable license to the
Roanoke Regional Airport Commission authorizing encroachment of an
overhead directional sign approximately 5 8 feet into the public right-of-
way of Aviation Drive, N. W., approaching the main entrance of the
Airport Terminal Building. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 36267-031703. (7-0)
File #9-107-169
11
Proposal of the City of Roanoke to convey approximately 800 square
feet of property bearing Official Tax No. 6640123 to the Federal
Aviation Administration, conditioned upon an agreement with the Hertz
Corp. to amend the Lease Agreement removing the 800 square foot area
from the lease. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 36268-031703. (7-0)
File #9-373
o
Proposal to convey five acres of City-owned property to Blue Ridge
Public Television (BRPT), being a portion of Fishbum Park currently
used by BRPT for its station and located off Colonial Avenue, S. W.,
and to impose a restriction on a 6.8-acre portion of Fishbum Park that
such property will be used for park purposes. William M. Hackworth,
City Attorney.
Adopted Ordinance No. 36269-031703. (7-0)
File #67-166-401
C. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
The following persons addressed Council with regard to adopting a
proposed measure opposing military action against Iraq by the United
States of America:
Ms. Audette Fulbright, 1326 Belleview Avenue, S. E.
Mr. Bob Fetter, 2923 Carolina Avenue, S. W.
Ms. Elizabeth Keyser, 714 White Oak Road, S. W.
The Reverend Rusty Dinkins-Curling, 2817 Cumberland Street, N. W.
File #132
12
The following persons addressed Council in connection with alleged
discriminatory practices by the City; i.e.: the dismissal of Ms. Nandini
Assar:
Ms. Angela Norman, 1731 Michael Street, N. W.
Ms. Nandini Assar, 311 Buckingham Place, Blacksburg, Virginia
Ms. Peggy Blankenship, 2316 Russell Avenue, S. W.
Ms. Sandra Eanes, 1616 Stewart Avenue, S. E.
Mr. Lewis Grogan, 528 Chestnut Avenue, N. W.
Ms. Kathy Hill, 509 Arbor Avenue, S. E.
Ms. Adrian Brown, 813 Gilmer Avenue, N. W.
Mr. Robert Gravely, 3360 Hershberger Road, N. W.
File #66-184-488
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., expressed concern in
regard to Council's lack of response relative to the request of previous
speakers that the City adopt a measure opposing military action against
Iraq by the United States of America; concern regarding the request of an
individual to delay his remarks before Council, who was later permitted
to present his statement in order to address comments made by a previous
speaker, with little reference to the item that was the topic of discussion;
and concern regarding the lack of response by Council to the remarks of
a former City employee who alleged discriminatory practices by the City.
File #66-184-132
13
Office of the Mayor
CITY OF ROANOKE
WHEREAS,
DeMolay is a character-building organization of young men from
ages 12-21; members learn life-skills, responsibility and
cooperation by working together to plan and carry out a
customized program of social, sports and community service
activities; these young men are seeking to prepare themselves to
become better citizens and better leaders for tomorrow; and
WHEREAS, DeMolay helps to develop traits of character building in all ages;
and
WHEREAS, since 1919, DeMolay has encouraged more than one million young
men to become leaders of character; and
WHEREAS, the Roanoke Valley Chapter of DeMolay is the Commonwealth of
Virginia's largest and fastest growing chapter, and will observe
the 84tn Anniversary of DeMolay in the year 2003.
NOW, THEREFORE, L Ralph IC Smith, Mayor of the City of Roanoke, Virginia,
encourage all citizens to join in saluting the young men of DeMolay and in
expressing appreciation for the fine example set by them and their contributions
to the community and, do hereby proclaim March 16 - 22, 2003, throughoht this
great All-America City, as
DeMOLA Y WEEK.
Given under our hands and the Seal of the City of Roanoke this seventeenth day of
March in the year two thousand and three.
Mary E Parker Ralph It Smith
City Clerk Mayor
C-1
The City Council meeting reconvened on Thursday, January 17, 2003, at
12:00 noon at the Roanoke Valley History Museum, One Market Street, S. E.,
Roanoke, Virginia, for a meeting of representatives of the Regional Leadership
Summit.
PRESENT: Council Members William D. Bestpitch, M. Rupert Cutler, Linda F.
Wyatt and Mayor Ralph K. Smith ...................................................................... -4
ABSENT: Council Members William H. Carder, Alfred T. Dowe, Jr., and
C. Nelson Harris ...................................................................................... 3.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; and Stephanie M.
Moon, Deputy City Clerk.
Also present were Wayne G. Strickland, Secretary, Fifth Planning District
Regional Alliance; Jim Sears, Chair, Center-In-The-Square Board of Directors; Dr.
Ray Smoot, Vice-President of Administration and Treasurer, Virginia Polytechnic
Institute and State University; Barry DuVal, President and CEO, Kaufman and
Canoles Consulting, LLC; D. Kent Chrisman, Executive Director, Roanoke Valley
History Museum; and members of City Councils/Boards of Supervisors and staff of
the following localities: Allegheny County, Bedford County, Botetourt County,
Montgomery County, Roanoke County, City of Roanoke, City of Salem, and Town of
Vinton.
COUNCIL-REGIONAL LEADERSHIP SUMMIT-CENTER IN THE SQUARE: Mayor
Smith introduced Jim Sears, Chair, Center-In-The-Square Board of Directors, for
remarks with regard to Center in the Square.
Mr. Sears advised that Center in the Square is considered a regional cultural
center that serves Southwestern Virginia which helps to increase the quality of life;
it houses seven organizations, free of charge; and offers education programs which
are a part of the Standards of Learning requirements.
N:\cksml\MINUTES~January 17, 2003.wpd J.
He highlighted some of the accomplishments that the organization was
involved with, such as the refurbished former Shenandoah Hotel, the Boiler Room
Restaurant, and the Roanoke Passenger Station; and acquisition of the O. Winston
Links Works that are displayed in the History Museum. He remarked that the
organization is available to assist localities with educational, quality of life and
economic development efforts, and expressed appreciation for the support of the
localities.
Mr. Sears introduced D. Kent Chrisman, Executive Director, Roanoke Valley
History Museum. Mr. Chrisman welcomed everyone to the History Museum and
expressed appreciation for the opportunity to address the localities. He gave brief
comments with regard to the history of the History Museum, advising that it was a
regional group that was founded in 1957 as the Roanoke Historical Society,
published its first journal in 1964, and since that time, the name has been changed
to the History Museum and Historical Society of Western Virginia.
Mr. Chrisman called attention to the O. Winston Link photographs displayed
in the History Museum, stating that the Link Collection covered not only western
Virginia, but portions of North Carolina, West Virginia and a smaller portion of
Maryland, which region was served by the Norfolk and Western Railway Company;
and the Museum has a unique opportunity to market the Link Collection with other
institutions throughout western Virginia.
He shared the following data with regard to O. Winston Link:
A life long New Yorker who had a love for railroads, the State of
Virginia, and at different times throughout his life, resided in the
Roanoke Valley;
A very successful commercial photographer who counted some of the
larger corporations headquartered in New York City as his clients;
Driven by the knowledge that the era of steam locomotion in the United
States was rapidly drawing to a close, he began recording, on film, the
activity of the Norfolk and Southern Railway; and
Captured the industrialization revolution in a comprehensive manner --
2,500 images using his own resources over a period of five years from
1955 to 1960.
N:\cksml\MINUTES\January 17, 2003.wpd ~
Mr. Chrisman further stated that the O. Winston Link Gallery and the
renovations to the Roanoke Passenger Station, coupled with the Hotel Roanoke and
Conference Center, would allow the History Museum to offer a package that could
bring railroad enthusiasts to the City of Roanoke since the Link art/photo collection
has been exhibited and collected around the world; and some of Mr. Link's work is
part of the permanent collections of art in the Getty Museum in Los Angeles, the
Metropolitan Museum of Art in New York, and the Victoria and Albert Museum in
London.
He advised that the History Museum plans to purchase from the O. Winston
Link Estate 280 photographic prints, sound recording equipment, video footage, Mr.
Link's notebooks, cameras, and other equipment; and the Museum has partnered
with the Western Virginia Foundation for Arts and Sciences, d/b/a Center in the
Square, to renovate the Roanoke Passenger Station to house an O. Winston Link
Museum and regional visitors center.
Mr. Chrisman further advised that a campaign team has been created to raise
$2.6 million to address the immediate needs and partially fund an endowment for the
facility; and encouraged the localities to support the team in promoting western
Virginia as a tourism concept.
AIRPORT-CONSULTANTS: Barry DuVal, President and CEO, Kaufman and
Canoles Consulting, LLC, highlighted five key factors that promote economic
competitiveness in a regional economy: competitive workforce, intellectual
capacity, quality of life, pro-business attitude, and global connectivity.
Mr. DuVal advised that businesses and leisure travelers are looking for Iow-
cost and frequent air service, most prefer jet service; and small to medium markets
have successful airports that are focusing on Iow-cost and frequent perks. He
further advised that major airlines are struggling because of significant fixed cost,
labor, and operating expenses; another group of carriers in the United States, known
as Iow-fare carriers are successful; a trend has occurred in small and medium-size
markets for air service; and regional alliances consisting of public/private
partnerships have formed to recruit Iow-fare carriers.
He called attention to two airports in Virginia that have shown growth in the
last 12 months - Norfolk and Newport News; and stated that Southwest Airlines, the
first Iow-fare carrier, serves Norfolk and AirTran Airways serves Newport News. He
further stated that the two components that are critical to each alliance are strong
pledges of support from regional business leaders and communities; and an air
service improvement fund which is used to reduce operating costs.
N:~cksml\MINUTES\January 17, 2003.wpd ~
Mr. DuVal distributed copies of a news release dated June 14, 2002, whereby
the City of Roanoke announced the formation of an regional airport alliance; and
called attention to the 18 entities within the service area which have expressed
support for the development effort.
Dr. Ray Smoot, Vice-President of Administration and Treasurer, Virginia
Polytechnic Institute and State University, shared data on air service usage by
Virginia Tech officials.
Mr. Duval introduced Beth Doughty, President, Roanoke Regional Chamber
of Commerce, for additional comments.
Ms. Doughty mentioned that the question of air service has consistently been
in the top three issues of concern for Chamber of Commerce members and their
ability to compete in the regional economy; and she foresees some promise with the
public/private partnership to engage both the public and private sector in the effort
to attract an air carrier. She advised that the Roanoke Regional Chamber of
Commerce is part of the Western Virginia Business and Legislative Coalition which
consists of 14 Chambers in Western Virginia; and she is optimistic that the
Chamber has the tools and the network in place to assist the localities.
Mr. Duval advised that a preliminary draft of a survey for Iow-fare air carrier
service included profiling all domestic Iow-fare carriers in the United States based
on the carrier's existing route, aircraft needs, type of plane flown, recent route
expansions, apparent route development strategies and the type of carrier to serve
Roanoke; and the results of the study indicated the following: "All factors
considered, AirTran Airways is clearly the candidate best suited to provide Iow-fare
service to Roanoke."
He further advised that based on the results of the study, the Roanoke
Regional Airport intends to move forward with an initiative to implement a travel
pledge campaign from the business communities of all the local jurisdictions in the
Roanoke Valley, which will be a critical component in demonstrating to AirTran
Airways and any other airline that would like to utilize the results of the study.
Mr. DuVal stated that the numbers mentioned by Dr. Smoot relative to the
frequency of flights are significant for airlines such as AirTran, and the travel pledge
campaign form will ask businesses about their flying frequency to 36 different cities,
and what percentage they would be willing to pledge to AirTran Airways in an effort
to create a business environment; and the Airport Commission will work with the
Chamber of Commerce to distribute the forms.
N:\cksml\MINUTES~January 17, 2003.wpd 4
Mr. Duval asked representatives of the Regional Leadership Summit to
discuss the initiative because it is critical to businesses in their respective
communities to participate in the travel pledge program.
ANNOUNCEMENTS:
Wayne Strickland, Secretary, Fifth Planning District Regional Alliance, advised
that the meeting of the Mayors and Chairs will be held on Thursday, February 14,
2003, at the Roanoke Valley-Alleghany District Office; and the Fifth Planning District
Regional Alliance and Mayors and Chairs meeting, respectively, will be held on
Thursday, March 6, 2003, at the Vinton War Memorial.
Mayor Donald Davis, Town of Vinton, called attention to two bills to be
introduced at the 2003 Session of the General Assembly; i.e.: a charter change
relative to an employee who is employed by a local governing body and plans to run
for a seat on its local governing body, to require that the employee resign from his
or her position if elected to the governing body; and a bill changing the requirement
that a Town's income per capita will continue to be determined by the County's
income per capita.
On behalf of Virginia Tech University, Dr. Smoot extended an invitation to host
the next Regional Leadership Summit meeting on April 11, 2003, in the Donaldson-
Brown Center, Virginia Tech University, Otey Street, Blacksburg, Virginia.
There being no further business, the Mayor declared the meeting adjourned
at 1:30 p.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
N:\cksml\MINUTES~January 17, 2003.wpd 5
C-1
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
January21,2003
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
January 21, 2003, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure_,
Rule 1, R_~gular Meetincls, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson
Harris, Linda F. Wyatt, William D. Bestpitch, William H. Carder and Mayor Ralph K.
Smith .................................................
ABSENT: None ................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The meeting was opened with a prayer by Mayor Ralph K. Smith.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
POLICE DEPARTMENT-ACTS OF ACKNOWLEDGMENT: Dan Allen,
representing the Virginia Association of Chiefs of Police, presented a "Saved By The
Belt" safety award to Stephanie Hallis, a resident of the City of Roanoke, in
recognition of Ms. Hallis' decision to use her seat belt, which was a life saving
decision. He called upon Roanoke City Police Officer, Jennings W. Tardy, who
conducted the investigation.
Officer Tardy advised that Ms. Hallis was driving south on the Roy L. Webber
Highway in the left lane when her vehicle was struck head on by a vehicle going
north in the southbound lane, her vehicle rotated to the right and struck the side of
a tractor trailer at a speed of approximately 55 miles per hour. He stated that if Ms.
Hallis had not been wearing her seat belt, she would have impacted the steering
column of her vehicle and would have been killed instantaneously.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to two requests for closed sessions
regarding vacancies on certain Council-Appointed authorities, boards, commissions
and committees; and a request of the City Attorney with regard to the provision of
legal advice by counsel.
MINUTES: Minutes of the regular meeting of Council held on Monday,
December 2, 2002; and a special meeting of Council held on Friday, December 6,
2002, were before the body.
Mr. Cutler moved that the minutes be approved as printed and that the reading
thereof be dispensed with. The motion was seconded by Mr. Harris and adopted by
the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ........................................................................................... -7.
NAYS: None ........................................................................................ -0.
COMMITTEES-CITY COUNCIL: A communication from Mayor Ralph K. Smith
requesting a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(I), Code of Virginia (1950), as amended, was before Council.
Mr. Cutler moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(I), Code of Virginia (1950), as amended. The motion was seconded by Mr. Harris
and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ................................................................................................... 7.
NAYS:NONE ...................................................................................... 0.
ANNUAL REPORTS.REAL ESTATE VALUATION: A communication from the
Director of Real Estate Valuation advising that as prescribed by law, the Office of
Real Estate Valuation has completed the Annual General Reassessment Pro.qram for
fiscal year 2003-04; "Change of Assessment Notices" were mailed to property
owners on January 18, 2003; and the real estate tax base increased approximately
5.9 per cent due to this year's annual reassessment, which figure is subject to
appeals and excludes new construction, was before Council.
It was further advised that new construction in Roanoke City totals $80.5
million dollars and will add another 1.86 per cent to the tax base, which is down
slightly from last year's 2.06 per cent rate; residential new construction totals $43.7
million dollars and commercial new construction totals $36.8 million dollars; last
year's new construction totaled $84.3 million dollars; and overall, the general
reassessment program and new construction indicate growth of 7.8 per cent in the
real estate tax base to July 1, 2003; and last year's growth was 5.3 per cent.
it was explained that unlike the financial markets, the real estate markets have
remained strong during the last three years of weak economic growth; Iow interest
rates generally, and historically Iow mortgage interest rates in particular, have
helped the real estate markets weather this recessionary environment; rates
continue to fuel increased new home construction, remodeling and repair activity;
and assessment appeals will be conducted from January 18 through February 15,
2003.
Mr. Cutler moved that the communication be received and filed. The motion
was seconded by Mr. Harris and adopted by the following vote:
3
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith .................................................................................................... 7.
NAYS:NONE ....................................................................................... ~.
OATHS OF OFFICE-TRAFFIC-ZONiNG-COMMITTEES-TRANSPORTATiON
SAFETY-TRAFFIC: The following reports of qualification were before Council:
Joseph F. Miller and William D. Poe as members of the Board of Zoning
Appeals, for terms ending December 31, 2005; and
Kenneth H. King, Jr., as a member of the City of Roanoke
Transportation Safety Commission, for a term ending October 31,2006.
Mr. Cutler moved that the reports of qualification be received and filed. The
motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith .................................................................................................... 7.
NAYS: None .......................................................................................... -0.
CITY ATTORNEY-CITY COUNCIL: A communication from the City Attorney
requesting that Council convene in a Closed meeting to consult with legal counsel
on a specific matter requiring the provision of legal advice by such counsel,
pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended, was before
the body.
Mr. Cutler moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting to consult with legal counsel on a specific matter
requiring the provision of legal advice by such counsel, pursuant to Section 2.2-3711
(A)(7), Code of Virginia (1950), as amended. The motion was seconded by Mr. Harris
and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith ............................................................................................... -7.
NAYS:NONE ............................................. , ........................................ ~.
4
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
CITY EMPLOYEES: The City Manager submitted a communication advising
that military leave at full pay is limited to 15 work days per Federal fiscal year for
employees of the City of Roanoke who are military reservists called to active duty;
Council approved Special Military Pay on November 5, 2001, to provide
supplemental pay for military reservists called to active duty related to the war on
terrorism, which was effective through September 30, 2002, and benefitted three City
employees called from reserve status to active duty; and there are 38 reservists in
12 departments within the City of Roanoke who are currently employed on a full time
basis.
The City Manager recommended that Council approve a special policy to pay
military reservists who are called to active duty and serve between the period of
October 1, 2002 and September 30, 2003, the difference between their military base
pay (including any other related compensation received from the military) and pay
with the City of Roanoke in their current job; covered employees would be those
reservists who are called to active duty related to the country's war on terrorism,
subsequent to the employee's employment with the City of Roanoke; and
supplemental pay will be provided upon request and with the necessary
documentation provided to the Department of Human Resources.
Mr. Carder offered the following resolution:
(#36194-012103) A RESOLUTION authorizing payment of supplementary
compensation and restoration of certain benefits to certain employees called to
active military duty.
(For full text of Resolution, see Resolution Book No. 67, page 59.)
Mr. Carder moved the adoption of Resolution No. 36194-012103. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .............................................................................................. -7.
NAYS: None ........................................................................................... 0.
BUDGET-FIRE DEPARTMENT-GRANTS: The City Manager submitted a
communication advising that the Fire Programs Fund was established by the
General Assembly, effective October 4, 1985, pursuant to Section 38.1-44.1 of the
Code of Virginia; the sunset clause requiring expiration of the Fund on July 1, 1990,
was removed, thus, the City's annual allocation of State funds will continue
indefinitely; program guidelines require that funds received are non-supplanting and
may not be used to replace existing local funding; and funds must be used in
accordance with provisions established by the State Department of Fire Programs.
It was further advised that the City of Roanoke's allocation of $127,201.85 was
deposited into Account No. 035-520-3233-3233 from the Department of Fire
Programs; the City's portion of the Roanoke Regional Fire-EMS Training Center debt
service is $60,000.00, which is paid annually from this revenue source; and Council
action is needed to formally accept and appropriate the funds and to authorize the
Director of Finance to establish revenue estimates and appropriate accounts in the
Grant Fund to purchase equipment and supplies, in accordance with provisions of
the program.
The City Manager recommended that she be authorized to accept the Fire
Programs Grant, to accept and file any documents setting forth conditions of the grant,
to furnish such additional information as may be required and to appropriate Grant
Funds of $127,202.00, with corresponding revenue estimates, in accounts to be
established by the Director of Finance in the Grant Fund.
Mr. Dowe offered the following budget ordinance:
(#36195-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 60.)
Mr. Dowe moved the adoption of Ordinance No. 36195-012103. The motion was
seconded by Mr. Cutler.
On behalf of Ms. Helen E. Davis, Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E.,
inquired as to which part of the grant will be used to pay for a study to evaluate the
proposed closing of four more fire stations in the City of Roanoke.
Ordinance No. 36195-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ................................................... 7.
NAYS: None ........
e
Mr. Dowe offered the following resolution:
(#36196-012103) A RESOLUTION authorizing the acceptance of the FY2003 Fire
Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire
Programs and authorizing the execution and filing by the City Manager of the
conditions of the grant and other grant documents.
(For full text of Resolution, see Resolution Book No. 67, page 61.)
Mr. Dowe moved the adoption of Resolution No. 36196-012103. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ................................. 7.
NAYS: None ...........
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager submitted a
communication advising that the Virginia Community Action Re-entry System, Inc. (Va.
CARES) is a statewide, nonprofit offender services organization, with its home office in
the City of Roanoke; Va. CARES was awarded $950,000.00 in State funding from the
Virginia Department of Criminal Justice Services (DCJS) to operate from July 1, 2002,
to June 30, 2003; due to budget cuts, DCJS notified Va. CARES that State funds would
terminate on December 31, 2002, but that the Federal Byrne Memorial Formula Grant
Program (Byrne Grant) funds, also administered by DCJS, would be made available for
the remainder of the program year; and Federal funds require a 25 per cent cash match
and may be awarded only to a locality, which would then be expected to contract with
Va. CARES to conduct offender services.
7
It was further advised that on January 6, 2003, pursuant to Resolution No.
36192-010603, Council authorized the City Manager to execute an application for
$331,102.00 in Byrne Grant funds, contingent upon the ability of Va. CARES to secure
and operate for at least the initial six weeks with the matching funds; since Council's
action on January 6th, DCJS has provided the forms for acceptance of the Byrne Grant;
Va. CARES has been working to secure all necessary matching funds and is presently
using matching funds to operate, in accordance with the City's conditions regarding the
Byrne Grant application; and Va. CARES and City staff have also held meetings to work
out the details of a contract between the two parties.
A draft contract was transmitted which incorporates all applicable provisions of
the Va. CARES program design from its prior agreement with DCJS, as well as the
application for the Byrne Grant funds and the pending grant agreement between the
City and DCJS; under the contract, the City will act as fiscal agent and project
administrator, but day-to-day operational activities, such as service delivery, payroll
functions and vendor payments, will be performed by Va. CARES home and satellite
offices and its subcontractors; and because Va. CARES operates through a network of
12 offices, including its home office, two Va. CARES satellite offices and nine
subcontractor offices, it would not be feasible for the City to obtain all source
documents for expenditures when disbursing grant funds.
It was stated that because Va. CARES has no cash flow, other than the matching
funds it has secured, the City would need to begin advancing grant funds as early as
February 2003; as with any advance disbursement agreement, the City must be willing
to assume a level of risk with respect to the actuality of disbursed funds being
expended and the allowability of such expenditures; contract procedures will provide
that Byrne Grant funds disbursed to Va. CARES cannot exceed the amount warranted
by match expenditures, in principle avoiding City liability for match shortfalls; limited
reviews of expenditure source documents can be made by the Department of Finance
at interim points during the period of the Agreement, prior to the program audit; the
City's risk is further mitigated by the over 20 years of Va. CARES' continuous operation
and its consistent record with the State for clean audits, however, risk cannot be
eliminated; and it is also important to consider that, should Va. CARES not secure
funding for the future, obtaining program records and other efforts associated with
closing out the program will be the City's responsibility.
The City Manager recommended the following:
Authorize the City Manager to execute, on behalf of the City, the necessary
forms for accepting the DCJS Byrne Grant funds;
Appropriate $331,102.00 in Byrne Grant funds to revenue and expenditure
accounts in the Grant Fund to be established by the Director of Finance;
and
Authorize the City Manager to execute a subgrant agreement with Va.
CARES to be approved as to form by the City Attorney.
Mr. Dowe offered the following budget ordinance:
(#36197-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 62.)
Mr. Dowe moved the adoption of Ordinance No. 36197-012103. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .............................................................. 7.
NAYS:None .................................................
Mr. Dowe offered the following resolution:
(#36198-012103) A RESOLUTION accepting a grant of funds from the Byrne
Memorial Formula Grant Program, administered by the Virginia Department of Criminal
Justice Services, authorizing the City Manager to execute the requisite documents for
such grant, authorizing the City Manager to execute a subgrant agreement with the
Virginia Community Action Re-entry System, Inc. ("Virginia CARES"), upon certain
terms and conditions.
(For full text of Resolution, see Resolution Book No. 67, page 63.)
Mr. Dowe moved the adoption of Resolution No. 36198-012103. The motion was
seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ............. 7.
NAYS: None ............
BUDGET-EMERGENCY SERVICES-GRANTS: The City Manager submitted a
communication advising that the Federal Emergency Management Agency has awarded
the City of Roanoke a grant, in the amount of $22,692.00, through the State and Local
Ali-Hazards Emergency Operations Planning Grant Program, which will be available by
mid-January and must be used to ensure comprehensive plans that address
preparation for, and response to, all threats including terrorist attacks; funds will be
used to enhance ongoing emergency operations planning programs, development of
strategies for overall local preparedness, training and exercising of plans; and the 100
per cent Federal grant is based on $5,000.00 per locality, plus $.18 per capita, and funds
must be spent by December 12, 2003.
It was further advised that the City of Roanoke must agree to complete specific
activities designed to improve operational effectiveness, which activities were expressly
developed for each jurisdiction based on current levels of preparedness; activities
include regional planning, mutual aid, training, exercises, assessing current
capabilities, developing a plan to enhance community readiness and identifying the use
of future Federal funds; and action by Council is needed to formally accept and
appropriate funds in the Grant Fund, in accordance with provisions of the program.
The City Manager recommended that she be authorized to execute a grant
agreement and that Council appropriate $22,692.00, with a corresponding revenue
estimate in the Grant Fund.
Mr. Carder offered the following budget ordinance:
(#36199-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 65.)
Mr. Carder moved the adoption of Ordinance No. 36199-012103. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................... 7.
NAYS: None ....................................
Mr. Dowe offered the following resolution:
(#36200-012103) A RESOLUTION authorizing the acceptance of a grant of funds
from the State and local Ali-Hazards Emergency Operations Planning Grant Program
offered through the Federal Emergency Management Agency (FEMA), and authorizing
execution of any required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 67, page 66.)
Mr. Dowe moved the adoption of Resolution No. 36200-012103. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ...................................................... 7.
NAYS: None ..........................
.-------0.
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM DRAINS-BUDGET-
WATER RESOURCES: The City Manager submitted a communication advising that the
Roanoke Water Pollution Control Plant (WPCP) Wet Weather Project approved earlier
this year by Council is approaching the 65 per cent design phase; based upon
comments received from both the Virginia Department of Health and the Department of
Environmental Quality, and recommendations of the City's contract engineers, critical
elements of the project will require that adjacent parcels of land be purchased, in order
to obtain a functional design; and design of the project is sufficiently complete to
identify the necessary property acquisitions for construction.
It was further advised that authorization is needed to move forward with
procurement of title work, appraisals, and document preparation related to acquisition
of the necessary property rights; projected cost for acquisition of the necessary
property rights is approximately $1,000,052.00, which cost cannot be included within
the anticipated financing mechanism for the project; and in light of this restriction, it will
be necessary to fund the purchases from Water Pollution Control Retained Earnings.
]!
The City Manager recommended that the City Manager and the City Attorney be
authorized to take the necessary steps to acquire all property rights, said property
rights may be acquired by negotiation or eminent domain, and may include fee simple,
permanent easements, permanent access easements, temporary construction
easements, rights-of-way, licenses or permits, etc., subject to satisfactory
environmental site inspection; and that Council appropriate funds totaling $1,000,052.00
to the Water Pollution Control Wet Weather project, Account No. 003-510-8362-9003, as
follows: $457,124.00 from Water Pollution Control Retained Earnings and establish an
accounts receivable for shared expenses of property acquisition costs to be funded
with other jurisdictional partners.
Mr. Dowe offered the following budget ordinance:
(#36201-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Water Pollution Control Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 67.)
Mr. Dowe moved the adoption of Ordinance No. 36201-012103. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................... 7.
NAYS: None ..................................................................
Mr. Cutler offered the following ordinance:
(#36202-012103) AN ORDINANCE providing for the acquisition of property rights
needed by the City for the construction of the Roanoke Water Pollution Control Plan
("WPCP") Wet Weather Project; authorizing the City Manager to fix a certain limit on the
consideration to be offered by the City; providing for the City's acquisition of such
property rights by condemnation, under certain circumstances; authorizing the City to
make motion for the award of a right of entry on any of the parcels for the purpose of
commencing the project; and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 68.)
]2
Mr. Cutler moved the adoption of Ordinance No. 36202-012103. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .......................................... . ............ -7.
NAYS:None ...........
BUDGET-GRANTS.EMERGENCY MEDICAL SERVICES-FIRE DEPARTMENT: The
City Manager submitted a communication advising that the Virginia Department of
Health, Office of Emergency Medical Services, has a Consolidated Grants Program that
is administered twice annually; and Roanoke Fire-EMS applied for the grant in order to
furnish front-line ambulances with seven Zoll M-Series Defibrillators.
It was further advised that in January 2003, the State Office of Emergency Medical
Services awarded Roanoke Fire-EMS a grant of $42,000.00 for the project, requiring a
$42,000.00 local match; sufficient matching funds for the grant was appropriated
through CMERP in the fall of 2002 and is available in Account Nos. 001-520-3213-9132
and 001-520-3521-2005; and action by Council is needed to formally accept and
appropriate the funds and to authorize the Director of Finance to establish revenue
estimates and appropriation accounts to purchase equipment and supplies, in
accordance with provisions of the grant.
The City Manager recommended that Council accept the Office of Emergency
Medical Services Consolidated Grant, authorize the City Manager to execute the grant
agreement and any related documents, and appropriate State grant funds totaling
$42,000.00, with a corresponding revenue estimate in accounts to be established by the
Director of Finance in the Grant Fund; and transfer the local match of $38,580.00 from
Account No. 001-520-3213-9132 and $3,420.00 from Account No. 001-520-3521-2005, to
the Grant Fund account.
Mr. Dowe offered the following budget ordinance:
(#36203-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 General and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 70.)
13
Mr. Dowe moved the adoption of Ordinance No. 36203-012103. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ................................................ 7.
NAYS: None ........... _ ................................................... .-0.
Mr. Dowe offered the following resolution:
(#36204-012103) A RESOLUTION authorizing the acceptance of the Office of
Emergency Medical Services (OEMS) Consolidated Grant made to the City of Roanoke
by the Virginia Department of Health, Office of Emergency Medical Services, and
authorizing the execution and filing by the City Manager of the conditions of the grant
and other grant documents.
(For full text of Resolution, see Resolution Book No. 67, page 71.)
Mr. Dowe moved the adoption of Resolution No. 36204-012103. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ................................................... 7.
NAYS: None ...............................................
POLICE DEPARTMENT-BUDGET-DRUGS/SUBSTANCE ABUSE-CITY PROPER'rY:
The City Manager submitted a communication advising that in 1991, the Virginia General
Assembly passed State legislation allowing local law enforcement to seize and have
forfeited property connected with illegal narcotics distribution; the law also makes it
possible for police departments to receive proceeds from forfeited properties;
application for an equitable share of the property seized by local law enforcement must
be made to the Department of Criminal Justice Services, Forfeited Asset Sharing
Program and certified by the Chief of Police; property, including funds shared with State
and local agencies, may be used only for law enforcement purposes; program
requirements include that funds be placed in an interest bearing account and that
interest earned be used in accordance with program guidelines; and revenues totaling
$75,950.00 have been collected and are available for appropriation in Grant Fund
Account Nos. 035-640-3302-3300 and 035-640-3302-3299.
14
The City Manager recommended that Council appropriate $75,950.00 to the Grant
Fund for Overtime Wages, Account No. 035-640-3302-1003, and increase the Grant Fund
revenue estimate in Account No. 035-640-3302-3300 by $73,790.00 and Account No. 035-
640-3302-3299 by $2,160.00.
Mr. Dowe offered the following budget ordinance:
(#36205-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 72.)
Mr. Dowe moved the adoption of Ordinance No. 36205-012103. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ................................................ 7.
NAYS: None ..................................
POLICE DEPARTMENT-BUDGET-DRUGS/SUBSTANCE ABUSE-CITY PROPERTY:
The City Manager submitted a communication advising that in 1986, Congress
authorized the transfer of certain Federally forfeited property to State and local law
enforcement agencies that participated in the investigation and seizure of the property;
application for an equitable share of property seized by local law enforcement must be
made to the U. S. Department of Justice and certified by the City Attorney; and property,
including funds shared with State and local agencies, may be used only for the purpose
stated in the application; i.e., narcotics investigations related to law enforcement.
It was further advised that participation in Federally forfeited property enhances
the effectiveness of narcotics investigations by providing necessary investigations
equipment, investigative funds, and offsets costs that would otherwise have to be borne
by the City's taxpayers; the Police Department receives funds periodically from the
Federal Government's Asset Sharing Program; grant requirements state that the funds
must be placed in an interest bearing account and that interest earned be used in
accordance with program guidelines; and revenues totaling $13,877.00 have been
collected and are available for appropriation in Grant Fund Account Nos. 035-640-3304-
3305 and 035-640-3304-3306.
The City Manager recommended that Council appropriate $13,877.00 to the Grant
Fund account for Investigations & Rewards, Account No. 335-640-3304-2150, and
increase the Grant Fund revenue estimate for Account No. 035-640-3304.3305 by
$13,596.00 and Account No. 035-640-3304-3306 by $281.00.
Mr. Harris offered the following budget ordinance:
(#36206-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 73.)
Mr. Harris moved the adoption of Ordinance No. 36206-012103. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .............................................................. 7.
NAYS:None .......
PARKS AND RECREATION-GRANTS-WATER RESOURCES: The City Manager
submitted a communication advising that the Virginia Recreational Trails Fund Program
is an "80/20" reimbursable Grant Program established for the purpose of providing and
maintaining recreational trails and trail-related facilities; funded through the
Transportation Equity Act for the 21't Century (TEA-21), the program allocates funds to
States for recreational trails and trail-related projects; and the state agency responsible
for administering the program is the Virginia Department of Conservation and
Recreation.
It was further advised that as defined within the Carvins Cove Land Use Plan, the
City concluded that "careful design of proposed enhancements and trail locations
should be considered to preserve the existing wilderness environment of Carvins
Cove"; to accomplish these sustainable enhancements, the Plan further illustrates the
need for both an inventory and an assessment of the overall trail's system; and if
funded, this grant opportunity would enable the City to create an accurate trails catalog
via GPS data collection, to rehabilitate an eight-mile section of the 40+ mile trail system
to a sustainable level, and to install wayflnding signage.
It was stated that to attain the City's matching 20 per cent component of the
$80,000.00, the Departments of Utilities and Parks and Recreation will combine
resources via collected Cove user fees and in-kind volunteer trail labor to match the
Federal portion of the program; and there is significant community in-kind support for
this initiative in the form of trails signage donations from East Coasters Cycle and
Fitness, trail assessment management from the Appalachian Trails Conference, and site
maintenance work through both the Valley Shared Trails network (VAST) and Roanoke
Vailey's Pathfinders for Greenways.
The City Manager recommended that she be authorized to submit a grant
proposal to the Virginia Department of Conservation and Recreation pertinent to the
described improvements to the Carvins Cove trail system, in an overall grant amount
not to exceed $80,000.00.
Mr. Harris offered the following resolution:
(#36207-012103) A RESOLUTION authorizing the City Manager to apply for a grant
for a Virginia Recreational Trails Fund Program administered through the Virginia
Department of Conservation and Recreation.
(For full text of Resolution, see Resolution Book No. 67, page 75.)
Mr. Harris moved the adoption of Resolution No. 36207-012103. The motion was
seconded by Mr. Dowe.
Council Member Cutler inquired if an inventory of the condition of all of the trails
in the Carvins Cove natural reserve have been completed; is the Department of Parks
and Recreation in charge of that aspect of Carvins Cove improvement; will mountain
biking, hiking and equestrian clubs using the Cove be invited to volunteer for the
inventory, relocation and maintenance of the trails; will a recreational map of Carvins
Cove be prepared; and how will funds generated by the entrance fee to Carvins Cove
be used.
The City Manager advised that all fees currently collected as admission to
Carvins Cove are set aside in a separate fund, in order to make needed improvements
to Carvins Cove as a recreational asset and funds are not used as operational expenses
of the Cove. She stated that there are a significant number of trails that have been
inventoried by the Parks and Recreation Department, many of which have been
identified as not being needed and others that need significant improvements, which
is the purpose of the proposed grant.
Resolution No. 36207-012103 was adopted by the following vote:
]7
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ..................................................... -7.
NAYS: None ...................................
BUDGET-TOURISM-ECONOMIC DEVELOPMENT-CONSULTANTS REPORTS: The
City Manager submitted a communication advising that in early 2002, at the request of
Council, the City began the process of establishing a Roanoke marketing identity, or
brand, to help spur regional economic development and tourism; the City surveyed the
scope, cost and effectiveness of branding services procured by a number of localities
in Virginia and elsewhere; a Request for Proposals was developed, in partnership with
Roanoke County, advertised and mailed to approximately 25 local, regional, national,
and international firms with branding experience; and nine proposals were received on
February 15, 2002.
It was further advised that a regional team consisting of economic development,
tourism and marketing professionals (public, private and non-profit) reviewed the bids,
interviewed finalists, and identified the top candidate as the San Francisco-based
Landor Associates, reportedly the largest and oldest branding firm in the world; and the
identity development process will take approximately four months and will consist of
the following activities:
Discovery: exploring existing research and views and determining
competitive strengths through a series of management and stakeholder
interviews and through other research;
Vision development: determining Roanoke's strategic vision, position and
goals through an equity modeling workshop, constituent assessments
and other research;
Identity development: creating Roanoke's brand identity through design,
work sessions, and presentations;
Marketing plan development: determining key applications for and
extensions of the brand through the development of a marketing plan; and
Documentation: ensuring the consistency of the brand through the
development of guidelines and graphic requirements.
It was stated that funding in the amount of $300,000.00 is needed for the project;
funding was designated in the Capital Maintenance and Equipment Replacement
Program approved by Council in September 2002; work will focus specifically on
development of a "Roanoke" marketing identity for use by the City of Roanoke and by
Roanoke County, if so desired; however, the identity will be developed with
consideration to a regional endorsement brand to be developed under the guidance of
the Roanoke Valley-Alleghany Regional Commission's Regional Alliance.
The City Manager recommended that Council authorize transfer of $300,000.00
from Account No. 008-052-9575-9178 to an account to be established by the Director of
Finance.
Mr. Carder offered the following budget ordinance:
(#36208-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 75.)
Mr. Carder moved the adoption of Ordinance No. 36208-012103. The motion was
seconded by Mr. Dowe.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N E., inquired as to the type of marketing
identity and approximately how much of the funds will be expended for this purpose.
Council Member Carder advised that progressive cities all across the country are
working on branding, marketing and identifying who and what they are. He stated that
this represents an investment in Roanoke's economic future in order to attract new
business and tourists, to create additional revenue, and to reinvigorate the City with a
sense of community pride. He stated that branding is more than just an ad, it is internal
marketing; and Roanoke is a great "well kept secret" and the consultant will help
Roanoke to identify its branding, both internally and externally. He added that in these
days, cities are competing in a world market to be recognized for not only quality of life,
but business and economic development, and Roanoke has to market itself as a
business and as a commodity. He stated that it is not about a logo, but the formulation
of a complete market analysis and branding that will differentiate Roanoke from others.
He explained that the Regional Alliance authorized funds to be used toward branding
efforts and this branding effort will go hand in hand with the regional effort.
Council Member Dowe advised that many of our own citizens view Roanoke as
a railroad town, and within the Comprehensive Plan, it is stated that Roanokers must
continue to "sell ourselves to each other". He stated that this is a time to not only
encourage Roanokers to believe in themselves, but to get the rest of the nation to take
us seriously, and the purpose is to see what the new Roanoke should look like and how
to get all citizens to buy in so that we can all sell the City of Roanoke.
The City Manager advised that branding, or the creation of an identity for the
region, is one of the corner stones of the regional economic development strategy; and
all of the jurisdictions in the Roanoke Valley have endorsed the concept over the last
several months. She called attention to the importance of marketing a community
which actually sells the community and offers an opportunity for select people to know
about and visit Roanoke. She stated that a number of private sector individuals, as well
as participants in neighboring jurisdictions, participated in a panel that selected this
nationally known firm, and the City has been waiting for the results of the regional
economic development strategy before proceeding as a priority as identified by Council
at its last planning retreat. She advised that funds were appropriated by Council in
September 2002 through adoption of the Capital Maintenance and Equipment
Replacement Program budget and Council's action today will place the funds into the
appropriate account so as to authorize the contract.
Ordinance No. 36208-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ............ .7.
NAYS: None ...............
CITY ATTORNEY:
COMMITTEES-HOTEL ROANOKE CONFERENCE CENTER: The City Attorney
submitted a written report transmitting a resolution expressing Council's intent with
regard to appointments to the Hotel Roanoke Conference Center Commission to
provide that one member will be a current member of City Council, one member will be
either the City Manager or another City employee, and one member will be a citizen at
large.
Mr. Dowe offered the following resolution:
(#36209-012103) A RESOLUTION amending Resolution No. 30964-041392,
relating to the appointment of Commissioners to the Hotel Roanoke Conference Center
Commission.
(For full text of Resolution, see Resolution Book No. 67, page 76.)
Mr. Dowe moved the adoption of Resolution No. 36209-012103. The motion was
seconded by Mr. Bestpitch and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ............................................. 7.
NAYS: None ..............
CITY CLERK:
COMMITTEES-SCHOOLS: The City Clerk submitted a written report advising that
pursuant to Chapter 9, Education, Code of the City of Roanoke (1979), as amended,
establishing a procedure for the election of School Trustees, the terms of office of F. B.
Webster Day, Marsha W. Ellison and Gloria P. Manns will expire on June 30, 2003; and
Ms. Ellison is ineligible to serve another term inasmuch as she has served three
consecutive three year terms of office.
It was further advised that pursuant to Section 9-16 of the Code of the City of
Roanoke (1979), as amended, on or before February 15 of each year, Council shall
announce its intention to elect Trustees of the Roanoke City School Board for terms
commencing July I through (1) public announcement of such intention at two
consecutive regular sessions of the Council and (2) advertisement of such intention in
a newspaper of general circulation in the City twice a week for two consecutive weeks;
Section 9-17 of the City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year; application forms will be available in the City Clerk's
Office and may be obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday
through Friday, or applicants may complete the application online at the City of
Roanoke's web page at www.roanokeqov.com; and information describing duties and
responsibilities of School Trustees will be available.
Without objection by Council, the Mayor advised that the report would be
received and filed.
DIRECTOR OF FINANCE:
INSURANCE-BUDGET-RISK MANAGEMENT FUND: The Director of Finance
submitted a written report advising that Section 2-188.1 Reserve for self-insured
liabilities, Code of the City of Roanoke (1979), as amended, stipulates that at the
conclusion of each fiscal year, $250,000.00, to the extent available from any
undesignated General Fund balance at the end of such fiscal year, shall be reserved for
self-insured liabilities of the City; maximum balance of the reserve is three per cent of
total General Fund appropriations for the concluded fiscal year; and as such, on
June 30, 2002, $250,000.00 was reserved in the General Fund for self-insured liabilities.
The Director of Finance transmitted a budget ordinance appropriating
$250,000.00 reserved in the General Fund for self-insured liabilities to be transferred to
the Risk Management Fund where the remaining self-insured reserve exists; and the
budget ordinance also establishes a revenue estimate in the Risk Management Fund
for the transfer, increasing the Reserve for Self-Insured Liabilities.
Mr. Dowe offered the following budget ordinance:
(#36210-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 General and Risk Management Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 78.)
Mr. Dowe moved the adoption of Ordinance No. 36210-012103. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ........................................................... -7.
NAYS: None ..........................................
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting the following appropriation of funds to various school accounts; and a
report of the Director of Finance recommending that Council concur in the request,
were before the body.
$8,250.00 for the Western Virginia Regional Science Fair, which continuing
grant program is funded by participating school districts and corporate
and individual contributions, with a local match by the Roanoke City
Public Schools.
$5,000.00 for the Homeless Assistance program to provide instructional
services to homeless students, which continuing program is 100 per cent
reimbursed by Federal funds.
$15,000.00 for the FY2002-03 Chess program to fund chess materials and
tournament participation costs, which continuing grant program has
received a private donation.
The School Board further requested that Council approve appropriations which
were approved by the School Board at its meeting on May 14, 2002, in connection with
improvements to the Roanoke Academy for Mathematics and Science, advising that the
School Board withheld requesting Council's approval of the appropriations until the
land swap for the Kennedy Park property was approved by the Federal Government,
which occurred in 2002.
The requested appropriations are as follows:
$6,395,000.00 for improvements to the Roanoke Academy for Mathematics
and Science; improvements are funded with 1999 Bond funds, a Literary
Fund loan, and City capital funds; and $1,276,260.00 for improvements to
Roanoke Academy for Mathematics and Science through Qualified Zone
Academy Bond funds and will be used to purchase furniture and
equipment for the facility.
A report of the Director of Finance recommending that Council concur in the
requests was also before the body.
Mr. Cutler offered the following budget ordinance:
(#36211-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Capital Projects, School and School Capital Projects Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 79.)
Mr. Cutler moved the adoption of Ordinance No. 36211-012103. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ................................................... -7.
NAYS: None ..........................................
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL:
CITY EMPLOYEES: Council Member Wyatt referred to the City's new overtime
policy which provides that if an employee is on annual leave and they are called back
to work on their day off, they are not paid overtime. She advised that it is her
understanding that since the policy was implemented, the City is having difficulty
finding employees who are willing to return to work; whereupon, she requested a status
report by the City Manager.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, report and
recommendation to Council.
BUDGET-TOURISM-ECONOMIC DEVELOPMENT-CONSULTANTS REPORTS: Ms.
Evelyn D. Bethel, 35 Patton Avenue, N. E., presented a follow up question regarding
appropriation of funds for development of a marketing identity (agenda item 6.a.10.) and
inquired as to how much of the funding will be used for the marketing study.
The City Manager responded that a total amount of $300,000.00 has been
appropriated; however, the actual contract with the consultant is for a lesser amount.
POLICE DEPARTMENT-BUDGET-GRANTS: Theodore J. Edlich, III, Executive
Director, Total Action Against Poverty, expressed appreciation with regard to Council's
previous action (agenda item 6.a.3.) accepting a grant of funds from the Byrne Memorial
Formula Grant Program for Virginia CARES.
24
CITY MANAGER COMMENTS:
CITY MANAGER-CITY EMPLOYEES: The City Manager introduced E. Gwin Ellis,
who assumed the position of Assistant to the City Manager, on Tuesday, January 21,
2003.
DOWNTOWN ROANOKE, INCORPORATED-PARKING FACILITIES: The City
Manager advised that Municipal Parking Garages are available for parking free of
charge on weekdays after 5:00 p.m., and on weekends, in order to promote the
availability of parking in downtown Roanoke.
At 2:50 p.m., the Mayor declared the meeting in recess to be immediately
reconvened in the City Council's Conference Room for three briefings and two Closed
Meetings.
At 3:00 p.m., the Council meeting reconvened in the Council's Conference Room
for three briefings.
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS-ANNUAL REPORTS-
PENSIONS: The Director of Finance introduced a briefing on the fiscal year 2002
Comprehensive Annual Financial Report (CAFR). He advised that due to
implementation of the Government Accounting Standards Board Statement No. 34,
which was previously discussed with Council, and inasmuch as the Fiscal Year 2002
CAFR is significantly different from previous CAFRs, it is important to brief the
Members of Council on some of the changes.
Ann Shawver, Deputy Director of Finance, advised that governmental financial
reporting is promulgated by the Governmental Accounting Standards Board (GASB),
which sets the guidelines for State and local government financial reporting. She
advised that all localities are mandated by the State legislature, via the Auditor of Public
Accounts, to follow the guidance as set forth in GASB pronouncements; and with the
issuance of GASB 34, a major change in governmental financial reporting was
undertaken.
Ms. Shawver explained that the Comprehensive Annual Financial Report (CAFR)
uses include citizens, elected officials, members of the administration, rating agencies,
potential municipal bond investors and entities with whom the City does business;
various components of the CAFR provide information which is important to these users
based on their involvement with the City; and the CAFR meets requirements of State
and Federal grantor agencies. She noted that components of the CAFR include an
introductory statement, a financial section which includes basic financial statements
(management's discussion and analysis, government wide financial statements, fund
financial statements, notes to the financial statements, required supplementary
information, and a statistical section).
She commented that changes occurred to enable governments to publish a
financial report which includes all funds reported by the entity, using the same method
of accounting; and to more adequately provide information to assess whether the
financial position has improved or deteriorated as a result of the year's operations; and
current year revenues were sufficient to cover the cost of current year services.
It was noted that fund flnancials remain the cornerstone of the financial
statements for governmental entities and such statements are grouped as to major fund
type; i.e.: Governmental Funds, Proprietary Funds (Enterprise Funds and Internal
Service Funds), Fiduciary Funds and Agency Funds; included in the fund financials is
a General Fund budgetary comparison, a comparison between the final amended
budget and actual results of operations; with the new reporting model, the original
budget is also compared to the final amended budget; and the MD&A includes an
analysis of significant variances in these items.
Ms. Shawver advised that government wide statements include one of the
significant additions of GASB 34, prepared using the full accrual basis of accounting
for all funds, comprised of Statement of Net Assets and Statement of Activities, which
focus on the primary government as a whole, presents governmental and business-type
activities and the School Board Component Unit, and reconciliations between the fund
financial statements and the government-wide financial statements were added.
It was noted that infrastructure assets are immovable and considered to be of
value only to the government; examples of infrastructure include roads, bridges,
drainage systems, water and sewer systems and lighting systems; and previously, the
City was not required to record the value of infrastructure assets and GASB 34 entailed
the valuation and recording of infrastructure assets.
With regard to the Statement of Net Assets, she advised that a form of balance
sheet where assets are shown first, followed by liabilities and concluding with net
assets (assets less liabilities) is required, and net assets are assets less liabilities; in
the government-wide statements, these include all assets and liabilities of the City,
including all capital assets and outstanding debt; and the City's net asset balances
totaled $344.5 million and the School's net asset balances totaled $4.7 million at
June 30, 2002. She stated that the statement of activities measures the net revenue
(expense) of each of the government's functions; it is formatted to present expenditures
first before revenues since governments are created to provide needed services, and
not to maximize revenues; an offset of expenditures is shown to the extent that program
revenues are directly generated by various activities and the net cost of each
function/program results.
Ms. Shawver advised that the management's discussion and analysis portion
provides an analysis of the government's financial activities in a narrative format;
provides a description of capital asset acquisition and long-term debt issuance during
the year; and discusses significant variances between General Fund original and final
budgets and between budget and actual revenues and expenditures.
Ms. Shawver explained that as a result of the City's change in revenue
recognition criteria, an additional $166,000.00 in Emergency Medical Services fee
revenue was recognized ($166,000.00 of additional CMERP); an estimate of $750,000.00
was recorded for sales tax to be received from the State for June sales; and actual
revenue received exceeded the original estimate by this amount (Schools - $118,889.00
of additional CMERP).
With regard to the Pension Plan, which is a multi-employer, defined benefit plan
including the following participants: Roanoke, Roanoke Regional Airport, Roanoke
Valley Juvenile Detention Commission, and certain employees of the Roanoke Valley
Resource Authority and the Roanoke City School Board, she advised that Pension Plan
financial statements were also issued to comply with GASB 34 and historical rates of
return are:
Rate of Return Based On:
Fiscal year
Market Value
Actuarial Value
2002 (8.4%) 3.8%
2001 (3.6%) 8.7%
2000 4.2% 13.5%
1999 13.2% 16.6%
1998 20.5% 15.2%
27
She stated that Pension Plan financial results are:
Funded Status
- Funded status based on market
Value
FY02 FY01
100.0 % 114.1%
- Funded status based on actuarial
Value
109.5% 110.4%
FY04 FY03
Actuarial Contribution Rate
7.59% 5.89%
TRAFFIC-STREETS AND ALLEYS: Kenneth H. King, Traffic Engineer, presented
a briefing on plans to two-way Campbell Avenue traffic. He advised that the Outlook
Roanoke Plan in 1997 initiated discussion regarding the changing of Salem and
Campbell Avenues back to two-way operation, which was reaffirmed in the Update Plan
last year and called for the relaning of a section of Campbell Avenue between 2nd Street
and Williamson Road back to two-way traffic. He stated that the goal is to make access
to the downtown area more direct, to make destinations more visible and easier to locate
for those persons who may not be familiar with downtown Roanoke, and to create a
more appealing and less confusing downtown for visitors. He explained that many cities
moved to one-way street operations many years ago when the downtowns were the
center of every aspect of vibrant city life. He advised that a downtown traffic task force,
in conjunction with Downtown Roanoke, Inc., involved for input the key stakeholders in
the downtown area which included businesses, the Farmers' Market area, Center in the
Square and Valley Metro. He stated that major issues for review was traffic volume and
operations, parking, loading and unloading zones for both trucks as well as buses,
Valley Metro operations and its impact on the pedestrian environment and in terms of
the railroad tracks on the other side of Williamson Road crossing Campbell Avenue. He
stated that traffic will reach its peak at 5:15 - 5:20 p.m.; staff will be looking at Williamson
Road corridor operations; and an issue currently being raised is that the City will include
Shenandoah Avenue in its Williamson Road considerations - current and future
functions. He called attention to proposed plans to cut into the landscape that currently
exists along Williamson Road to create a left turn lane for persons to turn left on to
Campbell Avenue, and it is hoped to make some modifications to get left turn lanes onto
Campbell Avenue in the southbound direction, as well as a left turn lane on to Salem
Avenue in the north bound lane, and pavement width exists with detailed measurements
and good design.
Mr. King explained that approximately 40 persons attended the open house and
their key concerns centered around parking, immediate impacts, future implications,
parking maneuvers and the delay that could be created, loading and unloading zones,
the need for the City to be more aggressive with its enforcement efforts, pedestrian
safety, and reducing travel speeds.
He advised that the City Planning Commission was briefed on the proposal, and
he presented copy of a handout, including information on traffic time information, in
which it was noted that it currently takes approximately 1.5 minutes to travel from 2"d
Street to Williamson Road, however, and under the new proposal, it will take about three
minutes. He presented information identifying locations where parking spaces will be
eliminated and other locations for creation of additional parking spaces; the two taxi
spaces located on Campbell Avenue at the Valley Metro area are underutilized and can
be relocated, a 125 foot loading zone will be established across from the First Union
property which can be shortened to 65 feet in order to provide for three parking spaces,
and a motorcycle space has been identified by changing the direction of Market/Wall
Street. He called attention to nine spaces that will be restricted by time ofday (7:00 a.m -
9:00 a.m and 4:00 p.m. - 6:00 p.m.) which will increase the amount of right turn lane
storage so that motorists turning left will not hold up traffic. He presented information
on the configuration of lanes and advised that costs are expected to be in the range of
$160,000.00 - $200,000.00, with detailed design work yet to be completed. He explained
that two-way traffic on Campbell Avenue will not occur before the opening of Salem
Avenue and completion of the Roanoke Times construction in late summer or early fall.
Council Member Wyatt expressed concern with regard to school buses
transporting students to Center in the Square where there is no place for the buses to
park, particularly if they are from schools located outside of the City of Roanoke. She
called attention to the need for a communication system between bus drivers and Center
in the Square personnel so that drivers will know when to pick up the students, and a
site for buses to park should be provided.
The Mayor requested a ride-along with Mr. King to review certain areas of the City
and to discuss why traffic moves slower in some areas of the City than others.
SEWERS AND STORM DRAINS-SPECIAL PERMITS-WATER RESOURCES: The
City Manager advised that Council was previously advised that the City of Roanoke,
along with other jurisdictions, are required to submit a permit application for stormwater
runoff by March 1, 2003; whereupon, she called upon Paul Truntich, Environmental
Administrator, to explain elements of the plan which will require action by Council on
Monday, February 3, 2003.
Mr. Truntich advised that a recently unfunded Federal mandate to address storm
water quality covers most municipalities in the Roanoke region, and other facilities
include Virginia Western Community College, Veterans Administration Hospital and the
Virginia Department of Transportation. He further advised that the registration statement
submitted to the Department of Environmental Quality is due on March 10, 2003, and
should assess current program capabilities, develop best management strategies,
develop funding strategies, prepare a permit application and submit the permit
application to the State Department of Environmental Quality; and implementation of all
programs are to occur within five years of permit issuance, or by fiscal year 2008.
He explained that permit requirements include best management practices,
structural and non-structural water quality controls, (bio-filters, sediment removal,
construction site, E and S controls, education program, stormwater brochure, and public
service announcements); and activities to prevent or reduce the pollution of surface
waters. He stated that a stormwater quality program is needed because polluted
stormwater runoff is conveyed through storm sewer systems and discharged
(untreated) into rivers and streams; common pollutants identified in stormwater runoff
include oil and grease, pesticides, sediment, and trash items such as bottles, paper
wrappers, cigarette butts, etc.; and when deposited into local waterways, the identified
pollutants can impair such waterways, including an impact on aquatic life and habitat
and recreational use is discouraged.
He noted that minimum control measures include public education and outreach
on stormwater impacts, public involvement/participation, illicit discharge detection and
elimination, construction site stormwater runoff, post construction stormwater
management in new development and redevelopment and pollution prevention/good
housekeeping for municipal operations. He advised that public education and outreach
on stormwater impacts will be administered by the Office of Communications through
3rd to 8th grade education programs, stream school seminars, stormwater brochure, and
public service announcements on stormwater quality; and public involvement and
participation will include a citizen work group, annual public meetings for review of
program accomplishments and a storm drain stenciling project.
3O
Mr. Truntich noted that illicit discharge detection and elimination will involve a
storm sewer system map, stormwater ordinance prohibiting illegal discharges, an illicit
discharge detection and elimination program (program to identify and remove illegal
connections to the storm sewer system and illicit discharge/illegal dumping response
system for public reporting). With regard to construction site stormwater runoff, it was
noted that current City regulations are fully compliant with the program, identify erosion
and sediment control certifications and training, and sponsor an awards program for
exemplary erosion and sediment control compliance. He advised that post construction
stormwater management in new development/redevelopment will include a cost
construction water quality ordinance, stormwater design manual, stormwater quality
controls inspection and enforcement program for new development and redevelopment.
It was noted that pollution prevention/good housekeeping for municipal operations
include continuation of training and practices developed during Department of
Environmental Quality decree, development of spill prevention plans for City facilities,
continuation of household hazardous waste collections and credit for current storm
drain maintenance and street sweeping program.
It was explained that estimated annual program costs are: Fiscal year 2004 -
$190,061.00, fiscal year 2005 - $199,274.00, fiscal year 2006. $219,296.09, fiscal year
2007 - $224,004.00 and fiscal year 2008 - $173,210.00; and average yearly cost to the City
with administrative costs is $201,200.00, with average per capita cost at $2.12 per year;
innovation in the pursuit of funds and regional cooperation may lessen some costs; and
the Environmental Protection Agency predicts costs of up to $7.83 per capita. It was
explained that the money will provide for minimum fulfillment of permit requirements,
administration of the program, education and public participation, a storm sewer ouffall
map, an informational brochure on stormwater pollution, regional cooperation,
household hazardous waste collections and inspections of stormwater facilities.
Mr. Truntich advised that opportunities for regional cooperation include
stormwater quality education, parallel ordinances, future funding for a stormwater
program, a regional stormwater design manual, household hazardous waste collection
days, community ratings system (National Flood Insurance Program), an urban bio-filter
program (rain gardens), and storm drain system mapping. He noted that not included
in the program are capital improvement projects for the storm sewer system
infrastructure, and comprehensive storm sewer system maintenance and funding for
structural stormwater quality control implementation.
Mayor Smith and Vice-Mayor Harris left the meeting.
31
Being the senior Member of Council, Ms. Wyatt presided over the remainder of the
2:00 p.m. Council Session.
Council Member Wyatt inquired as to why the 3r~ to 8t~ grade education program
was selected, and advised that by the 3rd grade, students have an idea as to whether
they are going to be conservators of nature, and students in grades K-2 are much more
amenable to this type of education. She suggested that the City take into consideration
the Standards of Learning that teach such issues where teachers, students and parents
will buy into the process. She also suggested that the City provide a kit that can be used
in the teaching curriculum.
At 4:55 p.m., the Council meeting was declared in recess for two Closed
Sessions.
At 5:35 p.m., the Council meeting reconvened in the City Council Chamber, with
Council Member Linda F. Wyatt presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Bestpitch
moved that each Member of City Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from open meeting requirements
under the Virginia Freedom of Information Act; and (2) only such public business
matters as were identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was seconded by Mr.
Carder and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Bestpitch, Carder and Wyatt .......... 5.
NAYS: None ................................................................................... -0.
(Mayor Smith and Vice-Mayor Harris were absent.)
OATHS OF OFFICE-COMMITTEES-PENSIONS: Council Member Wyatt advised that
there is a vacancy on the Board of Trustees, City of Roanoke Pension Plan, created by
the resignation of William E. Skeen, and called for nominations to fill the vacancy.
Mr. Cutler placed in nomination the name of George F. Taylor.
There being no further nominations, Mr. Taylor was appointed as a member of the
Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2005, by the
following vote:
32
FOR MR. TAYLOR: Council Members Cutler, Dowe, Bestpitch, Carder and
Wyatt ........................................................................................................... -5.
(Mayor Smith and Vice-Mayor Harris were absent.)
At 5:40 p.m., Council Member Wyatt declared the meeting in recess until 7:00 p.m.,
in the City Council Chamber.
At 7:00 p.m., on Tuesday, January 21, 2003, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Smith presiding.
PRESENT: Council Members M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson
Harris, Linda F. Wyatt, William D. Bestpitch, William H. Carder and Mayor Ralph K.
Smith ..................................................................................................... -7.
ABSENT: None ................................................................................... -0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth,
City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Council Member Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT: The Mayor advised that Shining StarAwards are
presented to those persons who go above and beyond the call of duty to be of service
to their fellow man and woman and to their community; whereupon, he advised that a
Shining Star Award is presented to the LifeNet Donor Memorial Foundation, Inc., of
Roanoke which donated $5,000.00 for site amenities and maintenance costs in
connection with the Roanoke River Greenway along Wiley Drive.
PUBLIC HEARINGS:
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk and the Secretary to the City Planning
Commission having advertised a joint public hearing by Council and the City Planning
Commission for Tuesday, January 21, 2003, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on a proposal of the City of Roanoke to amend Sections 36.1-25,
36.1-206, 36.1-207, 36.1-227, and 36.1-228, Chapter 36.1, Zoning, Code of the City of
Roan. oke (1979), as amended, providing for general service establishments and personal
serv,ce establishments in the C-2 and C-3 districts, and providing for regulations
pertaining to the location of tattoo parlors, or body piercing establishments, in the City
of Roanoke, and deleting the definition of "service establishments", the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
A report of R. Brian Townsend, Agent, City Planning Commission, advising that
currently there are six tattoo parlors and body piercing establishments operating in the
City of Roanoke, one being located in downtown, one in southeast, one along the
Franklin Road corridor, and three along the Williamson Road corridor; in response to a
citizen inquiry regarding an existing tattoo parlor in late 2001, staff was directed by City
Council and the City Manager to research and to recommend methods by which the
.Zoning Ordinance could better address tattoo parlors and body piercing establishments
in the City; staff researched the regulation of tattoo parlors and body piercing
establishments in other localities in the Commonwealth of Virginia, and proposes two
alternative text amendments as a result of research and discussion; both alternative text
amendments define the terms "tattoo parlor" and "body piercing establishment" and
regulate each as a specific use; alternative one permits tattoo parlors and body piercing
establishments in the C-2, General Commercial District, and C-3, Central Business
District, by special exception; and alternative two regulates tattoo parlors and body
piercing establishments by allowing them in the C-2, General Commercial District, and
C-3, Central Business District, by special exception, only after meeting specified
dispersal requirements, was before Council and the City Planning Commission.
It was explained that with each alternative text amendment, tattoo parlors and
body piercing establishments would be permitted by special exception only in the City's
most intensive commercial districts, namely C-2, General Commercial District, and C-3,
Central Business District.
Alternative 1:
Application would be made to the Board of Zoning Appeals (B7_.A) for a special
exception use; special exception uses are typically reserved for those uses that have
elements that need to be assessed on a case-by-case basis depending on the location
and established criteria to evaluate impacts on adjoining property; the BT_.A is charged
with scrutinizing each application as to the proposed business and its compatibility with
the character of the surrounding neighborhood; the B7_.A can also impose conditions on
the special exception use as deemed necessary in the public's interest, such as a time
limit on the permit, limiting the hours of operation, or restrictions on signage; and
34
conditions pertaining to a tattoo parlor, or body piercing establishment, could also
include a prohibition of tattooing or piercing activity being visible from the exterior of the
building or the public right-of-way.
Alternative 2:
This alternative text amendment seeks to regulate tattoo parlors and body
piercing establishments as special exception uses with certain conditions, including
minimum distance requirements from residentially zoned districts, schools, churches,
parks, day care centers, and other tattoo parlors and body piercing establishments;
specifically, the text amendment permits tattoo parlors, or body piercing establishments,
only by special exception in the C-2, General Commercial District, and the C-3, Central
Business District, provided that the proposed location satisfies the following dispersal
requirements:
Not within 1,000 feet of any other tattoo parlor or body piercing
establishment; and
Not within 500 feet of a residentially zoned district, or a school, educational
institution, church, public park, playground, playfield or day care center.
It was noted that staff believes it is in the best interest of the City to revise the
Zoning Ordinance to regulate tattoo parlors and body piercing establishments as special
exception uses, without provision for spatial dispersion; therefore, staff supports text
amendment Alternative one that would regulate tattoo parlors and body piercing
establishments as defined land uses permitted by special exception only in the C-2,
General Commercial District, and C-3, Central Business District; the text amendment will
adequately strengthen the City's ability to preserve the integrity of future land use and
the public welfare by scrutinizing such proposed uses on a case-by-case basis to
determine their appropriateness.
The Mayor advised that the public hearing was being held jointly by the Council
and the City Planning Commission; whereupon, he required if there were persons
present who would like to address both bodies. There being none, he declared the
public hearing closed.
Chairman Manetta inquired if there were questions and/or comments by City
Planning Commission members. Thers being none, the City Planning Commission
unanimously recommended that Council approve alternative text amendment number
one to regulate tattoo parlors and body piercing establishments by special exception in
the C-2 and C-3 districts.
Ms. Wyatt offered the following ordinance:
(#36212-012103) AN ORDINANCE amending §36.1-25, Definitions; §36.1.206,
Permitted uses; §36.1-207, Special exception uses; §36.1-227, Permitted uses; and
§36.1-228, Special exception uses, of Chapter 36.1, Zonin[I, of the Code of the City of
Roanoke (1979), as amended, providing for general service establishments and personal
service establishments in the C-2, General Commercial District, and the C-3, Central
Business District, and providing for regulations pertaining to the location of tattoo
parlors, or body piercing establishments, in the City of Roanoke; deleting the definition
of "service establishments" contained in §36.1-25; and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 82.)
Ms. Wyatt moved the adoption of Ordinance No. 36212-012103. The motion was
seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ...................................................................................... -7.
NAYS: None ...........
ZONING-ROANOKE CIVIC CENTER-STADIUM: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk and the Secretary to the
City Planning Commission having advertised a joint public hearing by Council and the
City Planning Commission for Tuesday, January 21, 2003, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in connection with a proposal of the City of
Roanoke, Mr. and Mrs. Calvin W. Powers and Mr. and Mrs. Theodore J. Sutton, to rezone
tracts of land, designated as Official Tax Nos. 3070301-3070310, inclusive, and 3070313 -
3070316, inclusive, 2041816 and 2041817, from LM, Light Manufacturing District, to C-3,
Central Business District, and to rezone Official Tax Nos. 3070501,3070318 and 3070321,
from C-2, General Commercial District, to C-3, Central Business District, subject to
certain conditions proffered by the petitioners, in connection with the City's
stadium/amphitheater project, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
R. Brian Townsend, Agent, City Planning Commission, advised that the petition
for rezoning is for the purpose of constructing a stadium/amphitheater; on May 17, 2001,
Council authorized the City Manager to negotiate and acquire properties in the area
north of the Roanoke Civic Center to serve as a location for construction of a municipal
stadium and amphitheater facility; the rezoning presently before Council to rezone with
conditions was filed on December 6, 2002; and the current petition differentiates itself
from the previous petition acted on by the Council in five ways; i.e.: (1) the property
shall be used only for a coliseum/stadium/exhibit hall, or similar facility or facilities; (2)
the provision of on-site parking shall include no less than 750 parking spaces, and shall
not exceed a minimum of 900 parking spaces; (3) there shall be no more than two points
of ingress to or egress from the property, limited to one point on Courtland Road, N. E.,
and one point on Carver Avenue, N. E.; (4) provision of landscaping consisting of
deciduous trees, evergreen trees, shrubs, perennials, grasses, ground covers and vines
shall be planted and maintained on at least 15 per cent of the total site area; and (5)
stadium field irrigation shall be supplemented by a rain water harvesting system which
shall reduce dependence on the public water supply and reduce stormwater runoff. He
stated that the subject properties identified in the petition for rezoning include 18 City-
owned properties containing approximately 23.2 acres, and a .55 acre parcel of land
owned by Calvin and Mary Powers and Theodore and Judy Sutton; current zoning of 16
of the subject properties is LM, Light Manufacturing District, which does not permit a
stadium or amphitheater; the rezoning of 19 properties to C-3, Central Business District,
with conditions is requested; and coliseums, stadiums, exhibit halls, and similar facilities
are permitted uses in the C-3, Central Business District. It was explained that a proffer
will limit use of the property to one of 40 permitted uses; the proposed municipal
stadium and amphitheater facility will have approximately 8,000 seats in the stadium
configuration and a capacity of up to 16,000 persons in an outdoor concert amphitheater
configuration; given the nature of surrounding land uses, the impact on adjacent
properties is expected to be minimal; the proposed facility will combine a sports venue
with a concert entertainment amphitheater that should compliment renovations to the
existing Roanoke Civic Center and enhance additional development opportunities in the
surrounding area; from an urban design standpoint, the project will strengthen the link
between downtown Roanoke and the Williamson Road area; and the proposed
stadium/amphitheater facility would provide an infill project on underutilized land, thus
providing continuity and a destination between these two areas. It was advised that the
project has the potential to provide better pedestrian linkages between the areas;
Williamson Road is a linear commercial area that needs anchor points, and efforts have
been made to develop an anchor point by defining the gateway at Orange Avenue; and
use of the subject site in proximity to the Civic Center would also achieve a desired
grouping of complimentary entertainment facilities.
Mr. Townsend advised that the proposed development supports three strategic
initiatives in Vision 2001-2020, the City's Comprehensive Plan, and development of the
site as proposed is consistent with seven policies contained in the document. It was
explained that another proffer relates to an on-site stormwater management system,
including detention pond facilities and drains that have been developed to reduce
stormwater runoff impact from the site; the petitioner has proffered that the playing
field's irrigation system will be supplemented by a rain water harvesting system that
collects and stores stormwater runoff from a portion of the stadium's roof structure; and
a reduced dependence on the public water supply and the reduction of stormwater
runoff from the site are consistent with policies contained in the Comprehensive Plan.
37
It was noted that the C-3, Central Business District, zoning designation has no on-
site parking requirement, the petition has proffered that 750-900 parking spaces shall be
provided on the site; a pedestrian bridge over Orange Avenue proposed to the existing
Civic Center parking lot will provide a shared parking arrangement as necessary;
because of the close proximity of the site to downtown, shuffle has service to and from
downtown parking garages is viable; and on-site parking, existing Civic Center parking,
leased off-site parking, and has shuffles to City-owned downtown parking garages will
adequately serve the parking needs of the proposed stadium/amphitheater facility, which
are consistent with policies contained in the City's Comprehensive Plan, including
limiting the amount of impervious surface to reduce water runoff, discouraging
excessive surface parking lots, and encouraging the sharing of pooled parking
resources. It was noted that another proffer provides that at least 15 per cent of the total
site area will be landscaped with deciduous and evergreen trees, shrubs, perennials,
etc., which is three times the minimum required by the Zoning Ordinance.
Mr. Townsend advised that given that the development of the property for a
municipal stadium and amphitheater facility will encourage economic development of
the area, provide a regional entertainment attraction near the downtown core, enhance
the quality of life, expand the region's cultural and recreational amenities, redevelop an
underutilized area, incorporate the concept of shared parking, and create a better linkage
between downtown and the Williamson Road area, the Planning Commission should
recommend approval of the request for rezoning to C-3, Central Business District, with
proffered conditions; and City Council should approve the request after considering the
recommendation of the City Planning Commission.
Philip Schirmer, City Engineer, and Kenneth King, Transportation Division
Manager, presented a briefing on traffic and circulation analysis which was prepared as
a part of the proposed stadium/amphitheater project.
Mr. Schirmer advised that the stadium/amphitheater is a major project for the City
of Roanoke, with a capital value of $18 million; it is projected that the facility will be
completed and opened in late 2004 or early 2005; the project is a unique facility that
combines high school athletic fields with an entertainment venue and will provide a first
class venue for high school football and soccer; and it is an important project for not
only the City of Roanoke, but for the entire Roanoke Valley region. It was explained that
the proposed traffic plan will help link the stadium and the Civic Center with downtown
Roanoke and the many positive experiences that are available for visitors to downtown;
the traffic plan clearly supports both the spirit and letter of the City's Comprehensive
Plan Vision 2001-2020; and the plan contains certain innovative solutions with regard to
traffic and parking, stormwater management, landscaping, resource conservation, and
greenway connections. He stated that the project supports four strategic initiatives in
the Comprehensive Plan; i.e.: to encourage redevelopment of underutilized industrial
sites in the City, to encourage investment in critical amenities, to enhance natural
resources, and to develop an entertainment attraction for the City. He added that there
are more than 15 recommended policies and actions in the Comprehensive Plan that are
directly supported or impacted by the proposed project, which fall into three general
categories; i.e.: environmental and cultural/historic resources, economic development,
and infrastructure development.
Mr. King presented an overview of the traffic study, the uniqueness of this type
of facility and the process used to analyze traffic issues related to a facility of this type;
i.e.: the study approach, the traffic management plan, and results of a field test that was
conducted of the traffic management plan. He referred to Oreole Park which is located
within the center city area of the City of Baltimore and Raven Stadium, located to the
south of Oreole Park, which illustrates the joint functioning of the two facilities, the fact
that on-site parking is not expected or desired in this situation, and transit opportunities
and shuttling appear to be the trend. He stated that it is'expected to take 15-20 minutes
to exit a major event; and because attendees arrive and leave in close proximity to one
another, it changes how one looks at making infrastructure improvements. He presented
a map illustrating Roanoke's study area; i.e.: Hershberger Road to the north to
Williamson Road, the railroad tracks to the east, Elm Avenue and the southern boundary
of Elm Avenue interchange with 1-581, the northern boundary, the Hershberger Road
interchange area, the western boundary of 11th Street, 10th Street, and to the eastern
boundary to Gus Nicks Boulevard, which was used in an effort to incorporate an area
large enough to pick up alternative routes, and is the strength of locating such facilities
within an urban setting. He reviewed a diagram of turning movement counts,
observations related to certain events, meetings which were held and the gathering of
data in terms of mapping, etc., and traffic counts that were taken on a Friday evening
between 4:00 and 8:00 p.m., and on a Saturday afternoon which were performed at a time
when no events were taking place at the Roanoke Civic Center, in order to establish
background traffic upon which to generate traffic for the various types of scenarios of
events that might be held. He stated that trip generation was reviewed based on each
event, seven different scenarios were reviewed, major sellouts of one event versus other
normal operations of an event, normal operations at both facilities simultaneously, up
to and including a peak operation at both facilities simultaneously. He explained that
occupancy, which was established by the City's consultants who are experts in the field,
varies depending upon the event; a review of zip code data was conducted based on
various events that occurred in the past in an effort to identify the location of the major
portion of customers visiting the area which tends to vary; i.e.: a tractor pull will generate
attendance from a separate direction than a major concert; if the event is more local in
nature, attendance will be more dispersed off of Route 460 and certain points to the
south; if the event is more regional in nature, attendance will lean toward 1-81 and traffic
coming from the northern parts off of i-581; therefore, in reviewing each of the different
scenarios, trip distributions were established throughout the network. He called
attention to a fixed amount of on-site parking which is the threshold at which traffic will
not become any worse because it has no where to go; and motorists will be routed to
other locations which could create traffic issues at these diverted locations, all of which
will be addressed. He referenced concerns regarding Route 460, Orange Avenue, and
1-581, the busiest area of the City and the most accessible point of the City, which are
defined as two backbone corridors that carry a tremendous amount of traffic, and noted
that events at the civic center will peak at times that roadway traffic is not peaking; and
for a Friday evening event, Friday p.m. peak hours begin to dissipate as event traffic
comes on line; there are infrastructures to carry peak hour traffic demands, and the
infrastructure will be used during off peak hours, which is a wise use of the City's assets
and resources. He added that the key lies in communicating with motorists to let them
know when they are on 1-581 that the facility is full so that they do not become a part of
a traffic problem on Orange Avenue, by redirecting motorists to an appropriate exit and
to a parking deck, with parking attendants on site to inform them as to which shuffle bus
they will ride, and the location where they embarked through the use of color coded
signage. He called attention to the importance of clearing a corridor for shuttle buses,
to prevent traffic congestion through signal timing adjustments, assistance of on site
police officers and civic center/stadium staff, which will enable the buses to travel
through, drop off passengers and continue on. He stated that another communication
piece for events includes barricade signs, or temporary signs which are unique in
appearance that catch the attention of motorists, in order to guide motorists to the
appropriate parking deck and to the shuttle bus pickup point; detour signs will alert other
motorists that there are events taking place in the area and provide options to avoid
traffic, which can be accomplished by advising motorists on 1-581 to keep to the left
inside lane as they travel through 1-581, and can also be achieved in other parts of the
network. He stated that the roof of the Civic Center has been a vantage point through
which one can see things that cannot be seen on the ground; and Roanoke's police
officers are extremely capable in traffic management. He advised that shuttle bus
operations can turn 40 or 50 cars into 3 or 4 buses; and stressed the importance of all
City staff working from a published plan, or map, in terms of traffic management that
changes for every event relative to the number of shuffle buses used, parking decks to
be used, number of police officers per event, a pre-planning meeting prior to each event,
all traffic managers communicating on the same 800 megahertz radio system, and
parking assistants stationed in the parking decks to guide patrons to shuttle bus pickup
locations. He stated that ticket sales will indicate the type of traffic situation for each
event, and information can be forwarded to ticket holders containing the location of
shuffle buses, maps, etc.
Mr. King reviewed recommendations from the traffic study; i.e.: a pedestrian
bridge over Orange Avenue; dynamic message signs, which include signs that are seen
on trailers, in addition to some portable and some permanently mounted locations,
which have the capability of electronic operation; the parking lot can be shut down in an
organized manner; and surveillance cameras will be located at strategic locations to
provide feedback to a computer monitor. He discussed coordinated signal systems,
which is an important element of the plan; the City has a coordinated signal system in
the downtown area and there is a need to make greater utilization of the capability by
expanding the system along the Orange Avenue corridor, Williamson Road, and
Hershberger Road. He referred to implementation ora command center, which will likely
be located at the Civic Center, to house the necessary equipment; minor geometric
changes at the Civic Center entrance; and removal of some of the islands that would
improve turning radiuses, etc. He stated that a highway advisory radio, which is a
system designed to receive audible messages through the radio regarding alternative
parking locations, or any other information that needs to be transmitted, could be
considered for future implementation. He added that also identified is streetscaping of
Wayne Street and Williamson Road to provide enhanced entry points and gateways,
which have been identified as ideas that should be included as a part of ongoing efforts
for streetscape master planning by the City.
Charles Anderson, Project Architect, reviewed site issues. He advised that the
site contains just over 20 acres bounded to the east by Courtland Avenue, to the south
by Carver Avenue, to the west by 1-58'1, and to the north by the City's Public Works
Service Facility; parking has been located toward the west and to the south of the
facility; the stadium is designed to seat 8,000 for football, 12,000 for an amphitheater
event, and a major amphitheater event has the ultimate capacity to seat 18,000; the
facility is designed with bermed construction to the east, concrete risers with mounted
chair seating, 5,000 seats on the east and 3,000 seats for football on the west; and the
west side encompasses most of the facilities associated with the amphitheater. He
stated that the stage is approximately 60 feet deep and 120 feet wide, in order to
accommodate sizable shows, and during football events, retractable seating would be
pulled out and actually placed on the stage to bring the capacity on the west side to
3,000; the facility is dished on the east side, or built up by about 15 feet, to create a berm;
and the dished effect helps to acoustically control some of the sound that will be
generated by the facility. He advised that in addition, the dished effect is a feature for
amphitheater events that allows one to go to the concessions and the restrooms,
particularly on the east side, and still be able to look into the venue while it is
functioning; dressing rooms will be designed for both sporting events, as well as for
visiting stars or guests that would be part of the amphitheater venue; the roof of the
stage house is about 60 feet above the stage to allow for lighting, for the hanging and
rigging of sound equipment, and for those kinds of things associated with amphitheater
events; and the press box is a unique design that is recessed under the taller roof of the
amphitheater, which uniquely slides into the rear of the facility, blends back and forms
a backdrop for amphitheater events. He stated that the site contains parking for about
850 cars; the truck marshaling area, or the portion of the site where amphitheater events,
in particular, would be fed, occurs on the back side of the amphitheater; a large ticketing
area is located to the south of the facility which is the primary ticketing location and is
intended to capture pedestrian traffic from those who park at the Civic Center, as well
as on-site parking; the pedestrian bridge across Orange Avenue is a ramped bridge
which is accessible on both ends for small vehicles that will be serving the stadium from
4]
the Civic Center; a wet pond, associated with site conservation measures, will be part
of the storm drainage system, but will actually hold water at all times and will become
an aesthetic feature of the site. He explained that stormwater harvesting and capturing
water running off of the roof over the amphitheater to be used for irrigating not only the
field, but also some of the landscaped areas around the stadium, is being explored;
landscaping will be provided within stadium parking areas around the facility and on the
perimeter of the facility; bus drop off areas will be provided; private vehicle drop off
areas will be provided on Courtland Avenue; lighting on the site includes a series of
various types of fixtures given that there will be not only sporting events, but
amphitheater events that require a much lower level of lighting; lighting for pedestrian
pathways will be provided with 10-12 foot high fixtures in some areas, and up to four
larger poles that will be used for lighting of the football/soccer field.
Mr. Schirmer advised that the site is well suited for a bowl-shaped amphitheater
facility; therefore, the City is taking advantage of site topography. He referred to a
quality landscape plan in which the tree canopy on the site will be increased and more
than 16 per cent of the site will be landscaped; innovative ideas are being explored with
regard to stormwater management on the site, as well as a rain water harvesting system
for reuse of irrigation water. He advised that the site is well served by public utilities,
with adequate public water systems in Courtland and Carver Avenues and a receiving
sanitary sewer that runs through the site; the site is well served by pedestrian access
to ensure clear paths for pedestrians in order to separate pedestrians from traffic; and
the pedestrian bridge is part of the $18 million budget.
The Mayor reiterated that the public hearing was being conducted jointly by the
Council and the City Planning Commission; and inquired if there were persons present
who would like to speak in connection with the matter.
Mr. Michael Bailey, 7516 Deer Branch Road, N. W., Past President, Williamson
Road Area Business Association, and a member of the Board of Directors, advised that
his comments were not intended to be negative, nor were they intended to halt the
project, but to suggest improvements. He stated that there appears to be a "hurry up"
mentality which often leads to mistakes and omissions, and referred to the proposed
pedestrian bridge which is to cross over Orange Avenue, not CarverAvenue. He pointed
out that an elderly, or handicapped person, will be required to go down several long
series of slopping ramps and cross over Carver Avenue, which is a major entrance for
parking, and back up an even longer and steeper hill, all of which appears to be
unnecessary, impractical and dangerous. He advised that he has been told that the cost
to extend the bridge over Carver Avenue is approximately $230,000.00, and the City
Manager will not authorize any additional dollars over the 'fixed budget; however, he
proposed that it would be far better to make the necessary corrections now rather than
42
to tear down part of the bridge in the future. He stated that extending the crossway is
a good idea, and if the project is constructed cheaply, it will look and function in a cheap
manner. He added that the bridge design is short sighted, and should be revised
following additional study and consideration by City staff. He requested that an
improved pedestrian bridge be included as a proffer, or a commitment by the City, prior
to approval of the request for rezoning.
Mr. Gene McGuire, 6532 Tollwood Drive, S. W., Past President, Williamson Road
Area Business Association, and a Member of the Board of Directors, advised that the
traffic plan proposed by the City has many good elements, but the most important
problem pertains to that which is not included in the report, due in large measure to the
lack of involvement by citizens in the Williamson Road area. He stated that obtaining a
copy of the traffic plan was a difficult task; the traffic plan has not been presented to the
general public, or to the Williamson Road neighborhood for questions, discussion or
input, therefore, the process is flawed. He added that an example of what is not included
in the report is the absence of any consideration of access to the neighborhood by way
of Plantation Road which is a major road that parallels Williamson Road; and Plantation
Road provides a good entrance off of Orange Avenue by way of a four lane roadway that
curves gracefully up the hill and around the bend and bottlenecks down to two lanes for
about two blocks, then opens back up to a six lane avenue, which continues past
Thurston Avenue and is a direct connection to Courtland Avenue and the new stadium
project. He noted that use of Plantation Road would alleviate traffic gridlock at Orange
Avenue and Williamson Road, but more importantly, it would provide access for
neighborhood residents and customers of businesses in the neighborhood during peak
traffic times. He advised that City engineers indicated that this alternative had not been
considered for the stadium project, yet removal of the bottleneck is already in the City's
Thoroughfare Plan and listed as a high priority. He suggested that this alternative
should be moved up to an urgent and immediate priority as an obvious and important
infrastructure improvement that should be in place before the stadium is opened; since
the City already intends to do the work, the long term cost to the City would be zero; and
it is a matter of prioritizing and moving up the work schedule, which would help traffic
for stadium events, neighborhood residents, and neighborhood businesses. He stated
that approval of the zoning request should be contingent upon a proffer, or other legally
binding commitment from the City, to correct this infrastructure problem and other traffic
problems before the stadium opens.
Mr. Warren Via, 6735 Milan Drive, S. W., member of the Board of Directors of the
Williamson Road Area Business Association, spoke on behalf of Wendy Jones,
President, who was unable to attend the meeting. He stated that he and Ms. Jones
support the stadium/amphitheater project, but his purpose in appearing before Council
was to voice his concerns in an effort to make the stadium project an even better project,
43
and to point out another omission in the plan that impacts not only traffic and parking,
but the entire project, the neighborhood, and the prestige of the City of Roanoke and its
residents. He advised that the stadium as proposed would be virtually invisible from
Williamson Road, the main street of the City of Roanoke; on one end is a junkyard, on
the other is a storage junkyard, and the front of the stadium is not aesthetically pleasing,
therefore, the project calls for an entrance that will do it justice. He added that Wayne
Street needs to become a major entrance, or gateway, to the project and the gateway
should make a statement about Roanoke and its stadium; as currently planned, the
stadium is to be located down a side street, hidden from traffic, and trying to locate the
stadium will be difficult and a detriment to the project in many ways. However, he added
that the stadium can become a focal point for exactly what Vision 2020 calls for -- the
stadium can be the center of a village square, or a pocket park combined with a fabulous
entrance to a great stadium; and the stadium can be the starting point for regrowth and
economic expansion. He called attention to a 1997 study that was prepared for the
Williamson Road community which called for future growth to be in two areas, and the
area under consideration, or the South End Development Plan, was mentioned. He
advised that now is the time to make a commitment to improvements that will benefit the
entire City, the street, the stadium, traffic flow, neighborhoods, businesses, etc., because
good design can be the difference between a poor project and a great stadium project.
He stated that Vision 2020 notes that good design is not optional, and quality of the
physical environment, attractive streets, buildings, parks, and open space has a direct
impact on Roanoke's economy and the sustainability of its neighborhoods; and the
community expects the highest level of excellence in building design.
Linda Plunkett, 37 Chadwick Drive, Troutville, Virginia, representing the
Williamson Road Area Business Association, expressed support of the stadium project,
and advised that there are numerous properties around the proposed stadium location
that should be purchased, given willing sellers and fair prices, which include business
properties with uses that would be incompatible with the proposed stadium, i.e.:
junkyards, storage lots, and abandoned buildings, etc. She called attention to the need
to include properties that would be critical in creating an attractive entrance to the
stadium, properties that would be helpful for vehicular or pedestrian access to the
stadium, for traffic problem reduction, for safety issues, for signage, lighting, sidewalks,
and/or other elements of the project. She advised that because of the critical need for
the stadium project, it is proposed that the City provide a "set aside fund" that would be
an integral part of the project as a proffer prior to approving the rezoning, to be initially
funded at the $1 million level.
Mr. Ben Burch, 923 Curtis Avenue, N. W., advised that it is difficult to believe that
the impact on adjacent properties will be minimal; for stadium events alone, the City
plans to spend upwards of $12,000.00 per event on traffic and parking control; and more
44
importantly, the issue is not just adjacent properties, but impacts on the neighborhood
as a whole. He stated that the City's Comprehensive Plan states that Roanoke's
neighborhoods are the building blocks of the City, and inquired if the Williamson Road
neighborhood has been consulted or involved since plans were finalized, or is City staff
more focused on possible impacts to downtown Roanoke instead of the stadium
neighborhood. He expressed agreement with the Comprehensive Plan that the use of
excessive surface parking lots should be discouraged, but this does not mean that there
should be practicably no on-site parking; therefore, the real issue is how much parking
should there be versus the number of shuttle buses; and at what point will shuffle buses
become a turn offto visitors, which has not been discussed in the staff report. He added
that Vision 2020 also states that there should be a limited amount of impervious surfaces
to reduce water run off; and spoke in support of a study to provide as much parking as
possible at the stadium on permeable surfaces. He noted that the City's proffer calls for
15 per cent of the site area to be landscaped with plants and inquired as to how much
more than 15 per cent could be landscaped if the parking areas were permeable
surfaces. In summary, he advised that the City has a once in a lifetime opportunity;
therefore, he requested that the project be done right and that the request for rezoning
be denied to allow for more public participation.
Kevin Otto, Attorney, representing Farrell Properties, advised that his client is not
opposed to the project and wants to see a successful stadium project; however, his
client believes that there are major traffic and parking issues that should be addressed.
He stated that when the matter first came before the two bodies approximately one year
ago, the City promised that traffic and parking studies would be done, and that a plan
would be developed in order to address problems associated with the project. He noted
that some members of City Council were very vocal at the May 20, 2002, meeting with
regard to the need to address these issues satisfactorily, yet the petition currently before
Council does not address any of those issues and Farrell Properties is concerned that
the City will develop a traffic plan, but has not committed the traffic plan as part of the
rezoning, and there is no written documentation obligating the City to abide by
statements made by City staffthis evening. Therefore, he advised that Farrell Properties
requests that the rezoning be denied in the absence of some type of commitment by the
City to abide by the plan that has been presented by City staff this evening.
Bill Tanger, 3530 Franklin Road, S. W., advised that he supports the stadium
project if it is done properly. He recommended that the City Planning Commission deny
the petition for rezoning at this time because it is "substantially" the same petition as the
previous rezoning petition that was recently rejected by the court. He called attention
to substantial changes that should be made to the project and included as proffers, or
commitments by the City, which have been described by previous speakers. He advised
that his comments would focus primarily on the process used by the City for the project
45
which can be characterized as "government by stealth", or "hurry up before the
neighborhood, the business community or anyone else has a chance to look closely at
the project". He noted that access to the traffic plan has not been available until
recently, and the most important part of the traffic plan is that which has not been
addressed; and no public meetings have been held in reference to the traffic plan to
allow for questions and/or input by citizens and representatives of businesses in the
area. He called attention to the following issues that have not been fully addressed: the
Plantation Road improvement, the stadium entrance at Wayne Street, the pedestrian
bridge extension over Carver Avenue, widening of Williamson Road to Wayne Street, a
"set aside fund" for future acquisitions, vehicular occupancy rates, caps on the number
of access points at parking spaces, the number of on-site parking spaces needed for
stadium seats, and the number of on-site parking spaces needed versus buses, etc. He
stated that some of these issues should result in proffers for the project, and, in
summary, the project appears to be "forced fit" in an attempt to complete the project
cheaply, expeditiously and with little opportunity for the neighborhood to examine and
to critique the plans. He stated that taxpayers need to know the cost of doing the job
right the first time around, and asked that the process be slowed down to allow time for
review, critique and improvements. In summary, he advised that the project should be
a model worthy of a progressive City, and requested that the City Planning Commission
deny the petition for rezoning to allow time for further study and input by all
stakeholders.
Ms. Estelle McCadden, 2128 Mercer Avenue, N. W., expressed appreciation to
Farrell Properties for bringing the matter to the attention of the citizens of Roanoke. She
suggested that when photographs, charts, etc., are presented to the Council, they should
also be displayed in such a way that citizens can also view the documents. She advised
that it has been stated that the stadium/amphitheater will be unique, therefor, she
suggested that the facility be designed with a cover. She inquired about seating in the
stadium, which she has been told will be on only one side of the facility, and advised that
Roanoke's high school students do not want a stadium with seating on only one side.
She asked that the traffic question be carefully studied so that traffic does not back up
on 10"~ Street. She requested that the City proceed slowly, study all aspects of the
project, and construct a quality facility that all of Roanoke's citizens can be proud of.
Mr. Billy Bova, 2334 Idavere Road, S. W., advised that he was confident that the
Council and the City administration have addressed all pertinent and relevant issues
associated with constructing a stadium for the City, the entire community and the region.
He spoke in support of a new stadium, and noted that he has been an advocate for
brown fields redevelopment in blighted areas within Roanoke's landlocked City for
years. He stated that he has visited numerous communities across America and seen
public stadiums and municipal facilities that were constructed in blighted areas and in
older industrial areas in the poorer regions of the communities, which have been
successful and helped to revitalize and rejuvenate those areas. He noted that the new
stadium will be a positive addition to Roanoke's municipal infrastructure, all of the
issues relating to parking questions will be addressed and resolved; and the stadium is
a positive addition to Roanoke's infrastructure. Therefore, he encouraged the City to
move forward with the project.
Ms. Helen E. Davis, 35 Patton Avenue, N. E., expressed concern with regard to the
traffic plan, noise from the traffic in and around the stadium, and its impact on
surrounding neighborhoods. She agreed with previous speakers on the need for public
input and advised that the project should receive more study by the City before
proceeding; and other potential locations for a stadium/amphitheater should be
considered in lieu of the northwest area which seems to be targeted for many of the
City's projects.
Mr. Robert Gravely, 3360 Hershberger Road, N. W., advised that the people have
been left out of all of the studies prepared by City staff, and design concepts were not
planned with specific types of people and income levels in mind. He stated that the
average income level of Roanoke's citizens will make it difficult to support the facility;
events should be catered to young people because Roanoke's older population is not
anxious to attend events at the stadium/amphitheater, and Roanoke is not a sports-
minded town, nor is it an entertainment capital. He called attention to the need to study
various types of entertainment to be available following civic
center/stadium/amphitheater events; the need to provide events that will attact out of
town persons to the area that will generate more money for hotels and restaurants, and,
in turn, more tax dollars for the City. He stated that the $18 million allocated to the
project should be used to improve the City's unsatisfactory and aging infrastructure.
Mr. Duane Howard, 508 Walnut Avenue, S. W., called attention to the need for a
study of the noise level associated with events, such as a symphony concert, etc., and
aircraft flying over an amphitheater type venue can spoil the quality of events. He also
suggested that there be a certain amount of covered seating.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that no one is opposed to
the project, but citizens appear to be in agreement that there is a need to hold the project
in abeyance, improve the process, and provide citizens with an opportunity to review the
plans. She suggested that drawings/designs, etc., be displayed on the two screens in
the Council Chamber so that all citizens will have an opportunity to view presentations
at the same time they are presented to Council. She expressed concern about the
greenway connection by way of Gainsboro which should be carefully reviewed in
anticipation of large crowds that could have an undesirable impact on the historic
47
Gainsboro neighborhood. She stated that the pedestrian bridge, if connected to the east
of the signs directing traffic to 1-581, could pose a problem because the signs would
either have to be relocated, or the bridge would have to be built elsewhere. She asked
that noise within the confines of the stadium and noise which will occur when people
exit the stadium be considered, and will there be sufficient police protection to address
foot traffic, along with protection for persons using the pedestrian bridge. Based on
comments presented by the previous speakers, she requested that the rezoning be
denied.
All speakers having been heard, the Mayor declared the public hearing closed.
With regard to a question pertaining to a gateway entrance at Wayne Street, the
City Engineer advised that the matter falls into a category of streetscape improvements,
and while streetscape improvements are not a part of the project, it could be reviewed
in the future as a suggestion that warrants additional discussion.
Also, with regard to the issue of streetscaping which was recommended for
further review in the traffic study, Mr. King advised that it is a complex issue since there
is currently limited right-of-way along Wayne Street, and many of the concepts under
review would include private property. He stated that substantial time is being spent at
the staff level by a streetscape master plan committee to review issues of public/private
partnerships relative to streetscaping, creating a sense of place, and looking at ways to
integrate the City's maintenance practices. He added that the City spends a good deal
of resources each year in maintenance activities, and if it were possible to focus those
resources to places of uniqueness and speciality, the City could see substantial gains
without new investment. He stated that as a part of what was included in the traffic study
recommendations, this is one of the areas that will be a part of the streetscape master
plan work, and there will be a need for public/private participation in order to create the
kind of entryway that citizens envision, the details of which will have to be worked out
as the project moves forward. He advised that Wayne Street could be extended, but not
without removal of existing properties, the area was not excluded from the traffic study
and it was not identified as a problem area.
Question was raised with regard to the noise impact, both outside and inside the
stadium facility; whereupon, Mr. Schirmer advised that an acoustics expert has stated
that the bowl shape of the stadium/amphitheater project will generally contain sound
from events within the bowl, and will also limit sound intruding into the area, particularly
with the higher berms and landscaping that will be included around the facility. With
reference to aircraft noise, he stated that he would confer with the City's acoustics
expert and provide the information to Council and to the City Planning Commission.
48
Following questions and/or comments by the City Planning Commission, the
Planning Commission voted unanimously to recommend approval of the petition for
rezoning.
Mr. Dowe offered the following ordinance:
(#36213-012103) AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet Nos. 204 and 307, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicants, and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 86.)
Mr. Dowe moved the adoption of Ordinance No. 36213-012103. The motion was
seconded by Mr. Carder.
Council Member Carder called attention to the process for including citizen input,
which was a process that was inclusive and involved a tremendous amount of public
input. He referred to discussions on the traffic study and design; parking issues in the
C-3 district and the contention that there is not sufficient available parking on site, but
there is plenty of parking within a one mile radius; Roanoke is an urban environment,
and the facility will be serviced by shuffle buses. He sated that under the proposed
traffic plan, the City will manage the traffic, instead of the event controlling the traffic;
and the Council and the City administration are dedicated to the task. Therefore, he
suggested that the project proceed as expeditiously as possible so that Roanoke's
school children will have a stadium that they can be proud of for sporting events, etc.,
and Roanoke will have a facility that all citizens will be proud of.
Council Member Dowe commended citizens for articulating their points of view,
opinions, ideas and concerns about safety issues, etc. He advised that it should be
noted that there was no major opposition expressed this evening, which says in a
profound way that there is, collectively, an agreement to start the project.
Council Member Bestpitch referred to a comment made by a previous speaker
with reference to the City Manager refusing to go over the $18 million to add additional
components to the project. He stated that Council made a decision some time ago to
spend not more than $18 million on the project at this time, therefore, if the City Manager
states that she cannot add additional items beyond the $18 million budget, she is acting
on the instruction of the Council. He advised that Council would like to have a better
pedestrian walkway, a large and elaborate gateway, to purchase more property around
49
the area, to provide for more permeable surfaces, and to include covered seating, all of
which are good ideas, however, it is not possible to add these features to the project and
stay within the $18 million budget.
He stated that the good news is that tonight's decision and stadium plans as
presented do not preclude any of the above listed things from being developed and
added in at a later date as time and circumstances allow.
The Mayor spoke in support of proffering the traffic plan as a part of the rezoning
petition. He stated that he will support the rezoning, but more could be done to work
with those who oppose the rezoning. He expressed the hope that City staff will
immediately begin to address some of the issues that have been raised by speakers, at
least to the extent that the project is not delayed resulting in increased costs.
There being no further discussion, Ordinance No. 36213-012103 was adopted by
the following vote.
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and Mayor
Smith ................................................................... 7.
NAYS: .......................
CITY MARKET-LEASES: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
January 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
connection with a proposal of the City of Roanoke to award a contract for lease and
management of the Historic City Market Building, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 10, 2003.
The Mayor advised that the City Manager had requested that the public hearing
be continued until the regular meeting of Council on Tuesday, February 18, 2003, at
7:00 p.m., or as soon thereafter as the matter may be heard; however, since the public
hearing was legally advertised to be held on January 21, 2003, he inquired if there were
persons present who would like to be heard in connection with the matter.
Helen Butler, Chair, Downtown Roanoke, Inc., advised that Downtown Roanoke,
Inc., has jointly submitted a proposal with Ed Hall and Associates for managing the City
market Building. She highlighted three items to be kept in mind as Council deliberates
the merits of each proposal: (1) the Downtown Roanoke/Ed Hall proposal has the
support of the full Board of Directors of Downtown Roanoke, Inc.; (2) the management
staff for Downtown Roanoke is poised and capable of carrying off an excellent
management and partnership with Hall and Associates for the benefit of the City; and (3)
the experience in property management that Hall and Associates brings to the proposal
is excellent throughout the Roanoke Valley.
Stephen Lemon, Chair, Downtown Roanoke, Inc., assured Council and City staff
that the Board of Directors of Downtown Roanoke is firmly committed to the joint
proposal with Hall and Associates in regard to management of a critical City asset, and
should Council choose to honor Downtown Roanoke with its confidence to operate the
City Market building, Downtown Roanoke, Inc., will do its utmost to ensure sound
management and rehabilitation.
Without objection by Council, the Mayor advised that the public hearing would be
continued until the regular meeting of Council on Tuesday, February 18, 2003, at
7:00 p.m., or as soon thereafter as the matter may be heard.
ZONING-STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Tuesday, January 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of the Northwest Neighborhood Environmental Organization and
Robert Crowder to rezone nine tracts of land located on the south side of the 500 block
of Loudon Avenue, N. W., identified as Official Tax Nos. 2013101 - 2013109, inclusive,
from RM-2, Residential Multi-family, Medium Density District, to RM.3, Residential Multi-
family, High Density District, subject to certain conditions; and three tracts of land
located on the north side of the 500 block of Centre Avenue, N. W., identified as Official
Tax Nos. 2013117 -2013119, inclusive, from LM, Light Manufacturing District, to RM.3,
Residential Multi-family, High Density District, subject to certain conditions proffered by
the petitioners, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
A report of the City Planning Commission advising that improvements to the
subject properties include a 5,360 square foot, one-story structure formerly used for
automobile repair and service (Tax Map No. 2013101), a boarded up converted duplex
(Tax Map No. 2013103), three boarded up single-family residential structures (Tax Map
Nos. 2013102, 2013106, and 2013107), an occupied single-family residential structure
(Tax Map No. 2013104) and a 1,500 square foot masonry structure formerly used for
automobile repair (Tax Map No. 2013117); and other parcels in the petition are vacant,
was before Council.
It was further advised that a Petition to Rezone was filed on November 7, 2002; the
Planning Commission heard the request on December 19, 2002, and recommended
approval, subject to the filing of An Amended Petition, to include one proffered condition
as agreed upon in the hearing; and the Amended Petition to Rezone was filed on
December 31, 2002, subject to the following condition proffered by the petitioner:
Development along Centre Avenue shall not be set back any further than
15 (fifteen) feet from the property line as it abuts the street.
It was further advised that the Northwest Neighborhood Environmental
Organization (NNEO) plans to develop "Fifth Street Gateway" on the subject properties,
providing 25 units of high density, affordable housing and a community center; NNEO
proposes to develop the 25 housing units by a combination of renovation/conversion,
infill, and new construction; application of the RM-3, Residential Multifamily, High
Density District, to the subject properties is appropriate and consistent with the housing
and village center concepts discussed in Vision 2001-2020; the proposed development
could help to solidify the definition of a village center in the area; and the combination
of renovation, inflll, and new construction is consistent with Vision 2001-2020 goals of
maintaining the viability of Roanoke's neighborhoods and revitalizing underutilized land
and underutilized neglected structures.
The City Planning Commission recommended that Council approve the request
for rezoning, as amended, advising that given the adjacent land uses and zoning
patterns and the underutilization of the properties, RM-3, Residential Multifamily, High
Density District, is an appropriate application.
Mr. Harris offered the following ordinance:
"AN ORDINANCE to amend {}36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 201, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City; and dispensing with the second reading of this
ordinance by title."
Mr. Harris moved the adoption of the ordinance. The motion was seconded by
Ms. Wyatt.
James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization, appeared before Council in support of the request. He advised that a
number of issues were raised at the City Planning Commission hearing insofar as a
business that faces the property across Center Avenue, which called for certain
redesign changes, one of which was the distance of the buildings from Center Avenue
and the lack of parking lots fronting on the streets. He stated that he has met with the
business owner of Quality Produce across Center Avenue and the project architect will
meet with the business owner to address his concerns so as to design a synergistic
project that will meet the needs of all parties. He explained that the project was planned
with other projects in mind, one of which was the expansion of St. Paul United Methodist
Church, as well as a future expansion of the Masons Lodge which will take place on
vacant lots owned by the lodge. He stated that the intent is to create as much synergy
as possible between all of the projects, in order to promote a $10-12 million development
that responds to numerous needs of the community in three phases.
Michael Pace, Attorney, representing Quality Produce Company, advised that his
client supports improvement of the neighborhood in the area along Center Avenue and
5th Street, and does not oppose the request, but seeks additional assurances from the
applicant and from the City. He stated that Quality Produce has specific plans to expand
at that location and to grow its business, which involves a significant and expensive
investment to improve the existing facility by installing refrigeration units throughout
4000 square feet of space and hiring additional employees from the neighborhood and
the surrounding area. He explained that the property of Quality Produce is located in a
Light Manufacturing District, and current operation involves trucks cueing up along
Center Avenue at various times during the morning and in the afternoon to load and
unload, which is in full compliance with LM zoning regulations, and in full compliance
with the City's performance standards, noise ordinance and traffic regulations. He
advised that the proposed rezoning is across the street from Center Avenue, represents
high density close to the street, and the encouragement of on street parking by the
community plan in this particular project gives rise to inevitable conflict between Quality
Produce and new residents. He expressed concern that there may be complaints by new
residents that may cause the City to attempt to require Quality Product to somehow alter
its current lawful operations. He added that the sole interest of Quality Produce is to
continue to have the right to conduct its business in the LM District, and Quality Produce
requests assurance that it will be allowed to make a sizable investment to expand its
business at this location and asks specifically that: (1) the rezoning be conditioned by
voluntary proffer from the applicant for additional buffering and screening to make it
clear that there is space for buffering from noise and congestion related to operation of
Quality Produce at its current facility; (2) the applicant will recognize by the proffered
statement that the Quality Produce use is acknowledged and recognized and Quality
Produce should not be asked to alter its current operation; and (3) the City give written
assurance that it will not as a result of approval of the project and its implementation
cause Quality Produce to change its current operation.
Following discussion of the matter, it was the consensus of Council to continue
the public hearing until the next regular meeting of Council on Monday, February 3, 2003,
at 2:00 p.m., or as soon thereafer as the matter may be heard, in order to address
concerns raised by Quality Produce.
ZONING-STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Tuesday, January 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of the Northwest Neighborhood Environmental Organization that
all of the alley from 6th Street, N. W. to 5th Street N. W., in the block lying between
Loudon Avenue and Centre Avenue, beginning at the east side of 6th Street between lots
bearing Official Tax Nos. 2013101 and 2013115, and extending east to its intersection
with 5th Street, between lots bearing Official Tax Nos. 2013114 and 2013123, extending
north, and on the west extending along the east border of the lot bearing Official Tax No.
2013109 and on the east extending along the west border of lots bearing Official Tax
Nos. 2013114 - 2013110, extending north to its intersection with Loudon Avenue, be
permanently vacated, discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
A report of the City Planning Commission advising that the petitioner, Northwest
Neighborhood Environmental Organization (NNEO), has filed a rezoning petition for
Official Tax Map Nos. 2013101,2013102, 2013103, 2013104, 2013105, 2013106, 2013107,
2013108, and 2013109, concurrently with this petition; combined, these two petitions
request what is needed for the petitioner to develop all but five parcels of a northwest
City block bounded by 5th Street to the east, 6th Street to the west, Loudon Avenue to the
north, and Centre Avenue to the south; the portion of the subject alley that runs east to
west is open to traffic, but is not paved; and the other portion of the alley that runs north
to south and connects to Loudon Avenue is not open to traffic, was before Council.
It was further advised that while the petitioner's request does not adhere to the
design principles regarding alleys stated in Vision 2001-2020, the rezoning request and
proposed use of the subject alley are consistent with several policies and actions stated
in the plan; and approval of the request will allow development of underutilized land in
one of the City's Rehabilitation Districts.
The City Planning Commission recommended that Council approve the request
to vacate, discontinue and close the subject alley, subject to certain conditions and does
not recommend that the petitioner be charged for the property since no public
inconvenience would result by vacation of the right-of-way.
54
The Mayor inquired if there were persons present who would like to speak in
connection with the matter; whereupon, no person expressed a desire to be heard.
Inasmuch as the previous request of the NNEO for rezoning was continued until
the regular meeting of Council on Monday, February 3, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, in order to address concerns raised by Quality
Produce, the Mayor advised that without objection by Council, the matter presently on
the floor would also be continued until the regular meeting of Council on Monday,
February 3, 2003, at 2:00 p.m.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 21,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
David J. Ostrom, Jr., to rezone a portion of land located at 1033 Pocahontas Avenue, N.
E., described as Lot 27, Section 1, Fairmont Corp., Official Tax No. 3042118, from RM-1,
Residential Multi-family, Low Density District, to LM, Light Manufacturing District, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
A report of the City Planning Commission advising that the subject parcel is
approximately 6,800 square feet and is situated on the corner of Pocahontas Avenue and
11~ Street N. E.; a 900 square foot, one-story masonry structure is situated on the
southern portion of the property and fronts on 11~ Street; the parcel of land has been
previously used commercially and has no history of being utilized for any residential
purpose; the petitioner plans to use the property for the storage of inventory for the
petitioner's electrical contracting business; employees of the petitioner's business will
meet at the property, pick up inventory, and go to the job site; and there will be no office
at the property, was before Council.
The City Planning Commission recommended that Council approve the request,
advising that given the surrounding land use pattern, the permitted uses of the LM, Light
Manufacturing District, are appropriate uses for the subject property.
Mr. Carder offered the following ordinance:
(#36214-012103) AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 304, Sectional 1976 Zone Map, City of Roanoke, to
rezone certain property within the City; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 88.)
Mr. Carder moved the adoption of Ordinance No. 36214-012103. The motion was
seconded by Mr. Dowe.
The Mayor inquired if there were persons present who would like to be heard in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Members of Council,
Ordinance No. 36214-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ............................................................... 7.
NAYS: None .................................................................... -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 21,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Robert and Sandy P. Monsour to rezone a tract of land consisting of 0.36-acre, located
at the intersection of Plantation Road and Liberty Road, N. E., identified as Official Tax
No. 3130805, from RM-1, Residential Multi-family, Low Density District, to CN,
Neighborhood Commercial District, subject to certain conditions proffered by the
petitioners, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
A report of the City Planning Commission advising that the petitioner proposes
to construct a 3,720 square foot building on the property as proffered by a site plan; a
user for the building has not been identified; although not specifically identified in Vision
2001-2020 as a village center, the location of the property is consistent with the concept
of a neighborhood village center; in accordance with Vision 2001-2020, village centers
vary in size based on the scale of buildings and the customer base served; and with its
location at a key intersection and proximity to residential neighborhoods, the subject
property is in an ideal location for a small neighborhood village center, was before
Council.
The City Planning Commission recommended that Council approve the request
for rezoning, as amended by revised proffer, given the proffered site plan's consistency
with Vision 2001-2020 in the placement of the building close to the street and the location
of off-street parking to the rear of the building, consistency of the location with the
village center concept, and higher intensity uses in terms of traffic volume that have
been excluded by proffer.
Mr. Dowe offered the following ordinance:
(#36215-012103) AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 313, Sectional 1976 Zone Map, City of Roanoke, to
rezone certain property within the City, subject to certain conditions proffered by the
applicants; and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 90.)
Mr. Dowe moved the adoption of Ordinance No. 36215-012103. The motion was
seconded by Mr. Carder.
Mary Ellen F. Goodlatte, Attorney, appeared before Council in support of the
request of her client.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter; whereupon, Ms. Joyce Oliver, 521 Liberty Road, N. E., spoke
in opposition to the rezoning. She advised that she has lived next door to the property
for approximately 30 years and rezoning will adversely impact traffic in an area that
currently has a tremendous volume of traffic.
No other persons wishing to be heard, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Members of Council,
Ordinance No. 36215-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder,
and Mayor Smith .................................................... 7.
NAYS: None .................................. _ .......... --0.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Tuesday, January 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of Kristi Parr that an alley intersecting with Mississippi Avenue, N.
E., and between Official Tax Nos. 3130429 and 3130428, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
57
A report of the City Planning Commission advising that the property, Official Tax
No. 3130429, is zoned RM-1, Residential Multi-family Low Density District, as are all of
the surrounding properties; the surrounding properties are all of a single-family
residential use; and the requested closure will have no impact on traffic and the
additional land will not enable the petitioner to further develop the property, was before
Council.
The City Planning Commission recommended that Council approve of the
request to vacate, discontinue and close the subject alley, subject to certain conditions
and does not recommend that the petitioner be charged for this parcel of land.
Mr. Carder offered the following ordinance:
(#36216-012103) AN ORDINANCE permanently vacating, discontinuing and
closing certain public rights-of-way in the City of Roanoke, Virginia, as more particularly
described hereinafter; and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 91.)
Mr. Carder moved the adoption of Ordinance No. 36216-012103. The motion was
seconded by Mr. Dowe.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Members of Council,
Ordinance No. 36216-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder and
Mayor Smith .................................................................. 7.
NAYS:None ................................................... --0.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Tuesday, January 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of St. Paul United Methodist Church, Board of Trustees, that a
portion of Moorman Road, N. W., be barricaded at its intersection with Fifth Street, N. W.,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
A report of the City Planning Commission advising that the petitioner has long-
term plans to develop a community center and amphitheater on the western side of its
property on Moorman Road; at present, the petitioner is building additions to St. Paul
United Methodist Church on the southern and western sides; and the petitioner
contends that the proposed request will increase pedestrian safety and protect its
building from vehicular damage, was before Council.
The City Planning Commission recommended that Council approve the request
to barricade Moorman Road at its intersection with 5th Street, N.W., on a temporary basis
for a specified time period of one year from the date of adoption of the ordinance; the
one-year period will allow staffto evaluate the impact of the barricade before considering
a permanent closure or vacation of the right-of-way; and the time period should be
sufficient for the petitioner to complete construction work currently underway (with the
benefit of less traffic), and take the necessary steps to acquire the properties needed to
file a petition to vacate this section of Moorman Road.
Mr. Carder offered the following ordinance:
(#36217-012103) AN ORDINANCE authorizing the alteration and closing by
barricade of certain public right-of-way in the City of Roanoke, Virginia, as are more
particulariy described hereinafter, and dispensing with the second reading by title of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 94.)
Mr. Carder moved the adoption of Ordinance No. 36217-012103. The motion was
seconded by Mr. Dowe.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Members of Council,
Ordinance No. 36217-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith .................................... 7.
NAYS: None ....................................
NEIGHBORHOOD ORGANIZATIONS-COMMUNITY PLANNING: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Tuesday, January 21, 2003, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to amendment to Vision 2001-
2020, the City's Comprehensive Plan, to include the Old Southwest and Belmont
Neighborhood Plans, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
A report of the City Planning Commission recommending the Old Southwest
Neighborhood Plan, with minor and grammatical changes as noted atthe public hearing,
for adoption as an element of Vision 2001-2020, the City's Comprehensive Plan, was
before Council.
Ms. Wyatt offered the following ordinance:
(#36218-012103) AN ORDINANCE approving the Old Southwest Neighborhood
Plan, and amending Vision 2001-2020, the City's Comprehensive Plan, to include the Old
Southwest Neighborhood Plan; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 95.)
Ms. Wyatt moved the adoption of Ordinance No. 36218-012103. The motion was
seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to speak in
connection with either of the neighborhood plans; whereupon Mr. Robert N. Richert, 415
Allison, S. W., appeared before Council in support of the Old Southwest Neighborhood
Plan.
There being no further speakers, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Members of Council,
Ordinance No. 36218-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder,
and Mayor Smith ...................................... 7.
NAYS: None .............................................. -0.
A report of the City Planning Commission recommending that Council adopt the
Belmont-Fallon Neighborhood Plan as a component of the City's Comprehensive Plan,
was also before Council.
Mr. Dowe offered the following ordinance:
(#36219-012103) AN ORDINANCE approving the Belmont Neighborhood Plan, and
amending Vision 2001-2020, the City's Comprehensive Plan, to include the Belmont
Neighborhood Plan; and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 97.)
Mr. Dowe moved the adoption of Ordinance No. 36219-012103. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder,
and Mayor Smith .................................................................... -7.
NAYS: None ............................................................. -0.
BUDGET-WATER RESOURCES: Pursuant to action by the Council, the City Clerk
having advertised a public hearing for Tuesday, January 21, 2003, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to a proposal to change the
structure of City water rates and related charges for services which will result in
increases in certain rates and related charges, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, December 31, 2002, and Tuesday, January 7, 2003.
The City Manager submitted a communication advising that discussions between
the City of Roanoke and Roanoke County continue with regard to formation of a regional
water authority; however, as has been stated previously, even with the formation of a
water authority, the current points of interconnection between the two distribution
systems limit the amount of water that can be transferred; and costs associated with
making new interconnections are significant and cannot be supported under the current
water rate structure.
It was further advised that purchase of water from the City of Salem and Roanoke
County to offset drought conditions has significantly depleted Water Enterprise Fund
cash reserves; these reserves are typically used to fund capital improvement projects;
in addition, increased funding for infrastructure replacement within the City's water
distribution system is needed, which includes additional fire hydrants and replacement
and automation of water meters, as well as replacement of water mains; a water rate
increase is needed to meet funding requirements; and staff from the Departments of
Utilities and Finance have developed the following recommended rate increase:
A 35 per cent increase to both tiers of the current water rates from $1.21 to
$1.63 per hundred cubic feet (HCF) for tier one and from $1.33 to $1.80 per
HCF for tier two, which includes irrigation rates;
An increase of approximately ten per cent in the minimum charge from
$2.95 to $3.25 per month for 5/8 inch meters; and
A downward adjustment in the tier breakpoint for commercial and
industrial meter classes. The proposed tier breakpoints are 100 HCF for
commercial down from the current 1,000 HCF and 500 HCF for industrial
down from the current 5,000 HCF.
It was noted that no change in the residential tier, currently ten HCF, is
recommended; recommended rate changes are expected to generate between $2.4 and
$3.1 million in revenue annually; rate increases are recommended for implementation
on March 1, 2003; based on this implementation date, additional revenue of $800,000.00
is expected for fiscal year 2003, and $500,000.00 of this amount is requested for
appropriation at this time to fund additional well supplements at Crystal Spring.
The City Manager recommended that Council approve the revised utility rates as
above referenced, and increase revenue estimates for fiscal year 2003 by $500,000.00
as follows: (1) Commercial - $189,571.00, (2) Industrial - $24,408.00, (3) Domestic -
$286,021.00; and appropriate $500,000.00 to Account No. 002-530-8408-9003.
Mr. Dowe offered the following budget ordinance:
(#36220-012103) AN ORDINANCE to amend and reordain certain sections of the
2002-2003 Water Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 98.)
62
Mr. Dowe moved the adoption of Ordinance No. 36220-012103. The motion was
seconded by Mr. Carder.
The Major inquired if there were persons present who would like to speak in
connection with the matter; whereupon, the following persons were recognized.
Ms. Janet Holton, 11 Nancy Circle, N.W., advised that citizens do not mind
restricting the use of water in order to keep the rates down; however, she stated that a
35 per cent increase is too much at one time.
Ms. Estelle McCadden, 2828 Mercer Avenue, N. W., expressed concern with
regard to a 35 per cent increase in rates. She stated that the problem started long before
1985 and should have been addressed by previous Councils and City administrations
so as to avoid a 35 per cent increase at one time. She noted that the average citizen
cannot afford a 35 per cent increase.
Ms. Helen E. Davis, 35 Patton Avenue, N. E., spoke on behalf of senior citizens
who live on a fixed income who understand the need for an increase in water rates, but
a 35 per cent increase is unacceptable. She advised that timing is bad when senior
citizens are forced to pay large utility bills because of severe winter weather conditions.
She asked that Council look at the overall picture and not enact such a large increase
at one time.
Mr. Robert Gravely, 3360 Hershberger Road, N. W., spoke against an increase of
35 per cent in water rates, particularly as it relates to poor and elderly citizens.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that a 35 per cent increase
is proposed in one of the basic necessities that all citizens need. She expressed
concern for the plight of senior citizens living on fixed incomes; and advised that citizens
are not rallying against a water rate increase because they understand the reality of
expenses, but citizens believe that water rates should be passed on in gradual increases.
She stated that City Council is increasing the cost because previous City Councils
refused to increase the rate years ago, which is not fair to the present Council or to the
citizens of Roanoke.
Mr. John McGonigal, 706 Montrose Avenue, S. E., spoke on behalf of the Belmont
Neighborhood Association. He advised that the need for a water rate increase is
understood, but citizens are concerned with the amount of the increase. He stated that
the increase could affect not only senior citizens on a fixed income, but also young
families struggling with children who face the ever increasing rates on other utilities and
expenses. He noted that the Belmont Neighborhood Association stands with other
neighborhoods against such an excessive increase, and asked that if Council must
vote for such a large increase that it continue to work with Roanoke County to create a
regional water authority to spread the cost between both localities in order to ensure a
water supply for years to come.
There being no further speakers, the Mayor declared the public hearing closed.
Council Member Dowe encouraged consideration of monthly water bills so that
increases will not appear to be so large.
Council Member Bestpitch advised that Council is committed to moving forward
with the regional water authority, but signing the agreement will not provide increased
water without making needed investments in the infrastructure. He stated that the
Finance Best Practices Task Force has discussed the issue of a budget plan for water
customers who would like to receive a projection for water usage and budget X amount
of dollars per month spread out over 12 payments, in lieu of four larger payments.
Council Member Wyatt advised that the reality of a water authority is, because the
City's water rates have been so Iow and continue to be Iow and Roanoke County's water
rates are so much higher, if and when the localities enter into a water authority, City
rates will increase, therefore, a water authority will not save money, but will offer the
assurance of water for the citizens of Roanoke.
Ordinance No. 36220-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ....................................................... 7.
NAYS: None ......................................................... -0.
Mr. Carder offered the following ordinance:
(#36221-012103) AN ORDINANCE changing the rate structure and establishing a
revised rate schedule for certain rates for water provided by the City effective March 1,
2003; directing amendment of the Fee Compendium; and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 99.)
64
Mr. Carder moved the adoption of Ordinance No. 36221-012103. The motion was
seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ...................................................................... 7.
NAYS: None ..................................................... --0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY: Pursuant to action by
Council, the City Clerk having advertised a public hearing for Tuesday, January 21,2003,
at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a proposal
of the City of Roanoke to convey surplus property located at the intersection of
Gainsboro Road and Gilmer Avenue, N. W., identified as Official Tax No. 2011718, to the
nearby property owner; and to convey surplus property located at the intersection of
Gainsboro Road and Harrison Avenue, N. W., described as Official Tax Nos. 2021788 and
2021789, to adjacent property owners residing at 101 Harrison Avenue, N. W., the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 10, 2003.
The City Manager submitted a communication advising that the parcels of land
are located on Gainsboro Road, N. W., at the intersections of Gainsboro Road and Gilmer
Avenue and at Gainsboro Road and Harrison Avenue and were acquired by the City in
1994 and 1995, respectively, as part of the right-of-way for the Second Street/Gainsboro
Road Project; construction has been completed, leaving small residual parcels; and the
property is no longer needed by the City and may be disposed of as surplus property in
exchange for the grantee agreeing to maintain the property in perpetuity.
It was further advised that the City would be relieved of the cost of continued
maintenance of the property; conveyance of the property to the adjacent property
owners will also return the property to the tax base; Official Tax No. 2011718 is adjoined
by two vacant parcels owned by Mary W. Cabbler, which are located next to property
identified as 125 Gilmer Avenue, N. W.; and adjacent owners of Official Tax Nos.
2021788 and 2021789 are Francis and Karon Jeffries at 101 Harrison Avenue, N. W., all
of whom have agreed to accept the property.
The City Manager recommended, following the public hearing, that she be
authorized to execute the appropriate documents to convey the above referenced
property to the adjacent property owners, said documents to be approved as to form by
the City Attorney.
Mr. Carder offered the following ordinance:
"AN ORDINANCE authorizing the City Manager to execute agreements, deeds and
related and necessary documents providing for the conveyance of City-owned property
located at the intersections of Gainsboro and Gilmer Road and at Gainsboro and
Harrison Road, and being identified as Official Tax Nos. 2011718, 2021788 and 2021789,
to adjacent and nearby property owners, upon certain terms and conditions, and
dispensing with the second reading of this ordinance."
Mr. Carder moved the adoption of the ordinance. The motion was seconded by
Mr. Dowe.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, he declared the public hearing closed.
Mr. Bestpitch offered a substitute motion that the ordinance be tabled until a
previous question is addressed with regard to placing restrictions on the deed to
property located at the intersection of Gainsboro Road and Gilmer Avenue, as to the
type of grading to be permitted on the site. The motion was seconded by Mr. Cutler and
unanimously adopted.
SEWERS AND STORM DRAINS-EASEMENTS: Pursuant to action by Council, the
City Clerk having advertised a public hearing for Tuesday, January 21,2003, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, with regard to a proposal of the City
of Roanoke to vacate sewer/drainage easements on Wildwood Road, S. W., the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 10, 2003.
The City Manager submitted a communication advising that June W. Camper,
owner of property located on Wildwood Road, S. W., identified as Official Tax No.
1070605, has requested that the City vacate portions of the sanitary sewer and drainage
easements that interfere with development of the parcel; Robert H. Kulp, Jr., and G.
Baker Ellett, contract purchasers of the property propose to relocate existing utilities and
easements and are willing to dedicate to the City alternate easements for the new
alignment; plats have been reviewed by and are acceptable to the City Engineer; the
owner of an adjacent parcel of land described as Lot 3A, June W. Camper, has agreed
to dedicate the proposed easement on the parcel; and the existing easement on Lot lA
is not being vacated.
Following the public hearing, the City Manager recommended that she be
authorized to execute the appropriate documents vacating the existing easements and
accepting the new easements; and purchasers of the property will be responsible for
preparation of all necessary documents, to be approved as to form by the City Attorney,
and for all expenses associated with relocating any existing utilities.
Mr. Carder offered the following ordinance:
(#36222-012103) AN ORDINANCE authorizing the vacation and relocation of a
portion of a sanitary sewer and drainage easement across Tax Map No. 1070605, located
on Wildwood Road, S. W., and across a portion of the adjoining parcel identified as
Official Tax No. 1070603, authorizing the acceptance and dedication of a new sanitary
sewer and drainage easement across a portion of the same properties, upon certain
terms and conditions, and dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 102.)
Mr. Carder moved the adoption of Ordinance No. 36222-012103. The motion was
seconded by Mr. Dowe.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Members of Council,
Ordinance No. 36222-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder,
and Mayor Smith .................................................................. -7.
NAYS: None .............................................................. -0.
CITY PROPERTY-LEASES-SCHOOLS: Pursuant to action by the Council, the City
Clerk having advertised a public hearing for Tuesday, January 21,2003, at 7:00 p.m., or
as soon thereafter as the matter may be heard, with regard to a proposal of the City of
Roanoke to authorize extension of a lease, entered into by the City of Roanoke and the
Roanoke City School Board, of a portion of City-owned property, known as the Jefferson
High School Gymnasium, located at 540 Church Avenue, S. W., identified as Official Tax
No. 1113414, to the Young Men's Christian Association of Roanoke, Virginia, for a period
of six months, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 3, 2003, and Friday, January 10, 2003.
The City Manager submitted a communication advising that the Young Men's
Christian Association (YMCA) of Roanoke, Virginia, currently leases the Jefferson High
School Gymnasium from the School Board for the City of Roanoke; the current lease
agreement which was a three party agreement among the City of Roanoke, the School
Board for the City of Roanoke and the YMCA expired on January 18, 2003; and the YMCA
is interested in continuing its use of the space and has notified the School Board of its
intention to negotiate a new lease of the property.
67
It was further advised that as a condition of the current lease agreement, the
School Board acts as Lessor, until such time as the facility is no longer dedicated for
school purposes and the City of Roanoke then becomes Lessor; it is anticipated that the
School Board will approve the lease extension at its January 14, 2003, meeting and will
provide notice to the City that it no longer wishes to act as Lessor, as its current use of
the facility is limited; currently, the YMCA pays the School Board one dollar per year to
lease the space; the YMCA is required to handle all operational expenses according to
the current agreement; the YMCA desires to continue its lease of the property and
incorporate the gym into operations of its proposed new facility; currently, an agreement
is being negotiated that would transfer ownership of the facility to the YMCA, in
exchange for services provided to the citizens of the City of Roanoke; and to
accommodate the time needed to negotiate an exchange agreement, the YMCA has
requested a six month extension of the current agreement.
Following the public hearing, the City Manager recommended that she be
authorized to execute an extension of the existing lease among the City of Roanoke, the
School Board for the City of Roanoke and the YMCA, permitting a six-month term, in the
amount of $1.00, to allow appropriate time for the YMCA and the City to negotiate
conditions for transfer of ownership, said six-month extension period to begin on
January 19, 2003, and end on July 18, 2003.
Mr. Carder moved that the following ordinance be placed upon its first reading:
(#36223) AN ORDINANCE authorizing and directing the proper City officials to
enter into a lease extension between the City, the School Board of the City of Roanoke
and the Young Men's Christian Association of Roanoke, Virginia, for use of the Jefferson
High School gymnasium, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 67, page 105.)
The motion was seconded by Mr. Cutler.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Members of Council,
Ordinance No. 36223 was adopted on its first reading by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder,
and Mayor Smith ...................................... _ .... ----7.
NAYS: None ............................
LEASES-COMMONWEALTH OF VIRGINIA BUILDING: Pursuant to action by
Council, the City Clerk having advertised a public hearing for Tuesday, January 21 2003,
at 7 00 p.m., or as soon thereafter as the matter may be heard, with regard to a proposal
to extend the lease of the Commonwealth Building to the United States General Services
Administration, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 10, 2003.
The City Manager submitted a communication advising that the General Services
Administration (GSA) leases the second floor of the Commonwealth Building for use of
the Federal Bankruptcy Court and affiliated offices, which lease expires on January 31,
2003; the GSA is interested in continuing the lease of space and is considering leasing
more space within the Commonwealth Building; currently, the GSA leases 12,413 square
feet, including the entire second floor and one office on the first floor; current lease rate
is $6.50 per square foot, plus $3.97 per square foot, for operating costs, with annual rent
totaling $130,007.76; and renewal of the lease involves the same square footage and
base rate per square foot, with the rate for operating cost increasing according to the
Consumer Price Index for 1982 - 1984 -- 100, as a condition of the current lease.
It was further advised that the GSA is actively searching for additional office
space to support its current operation in the Commonwealth Building; additional space
has tentatively been identified on the first floor of the building; the GSA is in the process
of determining if the space will adequately address needs of the Bankruptcy Court; and
to accomplish negotiating a lease that will incorporate the current leased area and any
additional space, the GSA has requested a one-year extension of the current lease
agreement.
Following the public hearing, the City Manager recommended that she be
authorized to offer and to execute an extension of the existing lease agreement between
the City of Roanoke and the GSA, permitting a one-year term to allow time for the GSA
and the City to negotiate terms and conditions for a new lease agreement, commencing
on February 1, 2003, and ending on January 31, 2004.
Mr. Carder offered the following ordinance:
(#36224-012103) AN ORDINANCE authorizing the extension of an existing lease
between the City of Roanoke and the General Services Administration of the United
States of America for the lease of certain space in the Commonwealth Building, located
at 210 Church Avenue, S. W., for a period of one year, authorizing the City Manager to
execute the requisite lease extension agreement, and dispensing with the second
reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 104.)
Mr. Carder moved the adoption of Ordinance No. 36224-012103. The motion was
seconded by Mr. Cutler.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Members of Council,
Ordinance No. 36224-012103 was adopted by the following vote:
AYES: Council Members Cutler, Dowe, Harris, Wyatt, Bestpitch, Carder
and Mayor Smith ........................................................................... -7.
NAYS: None ................................................................. --0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, report and
recommendation to Council.
INSURANCE-BUDGET-LEGISLATION-SCHOOLS: Anita Price, President, Roanoke
Education Association, extended an invitation to the Members of Council to participate
in a rally to be held on Monday, January 27, 2003, at 11:00 a.m., in Richmond, Virginia,
at which time teachers will lobby the General Assembly to show a united front in support
of public education. She expressed appreciation for the resolution adopted by Council
acknowledging the educational funding crisis. She expressed concern that Roanoke
City School teachers are anticipating an increase in their insurance premiums by as
much as 50 per cent or more.
COMPLAINTS-WATER RESOURCES: Mr. Robert Gravely, 3360 Hershberger Road,
N. W., spoke against the 35 per cent increase in water rates, and expressed concern over
the lack of progress by the City of Roanoke.
CITY COUNCIL: In reference to scheduling future public hearings before the
Council, Council Member Wyatt requested that those public hearings that are anticipated
to be controversial in nature be scheduled following non-controversial public hearings.
There being no further business, the Mayor declared the meeting adjourned at
10:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
7O
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (,540) 853-1138
CityWeb: www.roanokegov.com
Maroh t 7, 2003
The Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed meeting to discuss the
acquisition of real property for a public purpose, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the City, pursuant to §2.2-
3711 .A.3, of the Code of Virginia (1950), as amended.
S~cerely,
Darlene L. Buit~"am
City Manager
DLB/f
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #162-184
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Willard N. Claytor
Director of Real Estate Valuation
Roanoke, Virginia
Dear Mr. Claytor:
Your communication advising of your retirement as Director of Real Estate Valuation for
the City of Roanoke, effective July 31,2003, was before the Council of the City of Roanoke
at a regular meeting which was held on Monday, March 17, 2003.
On motion, duly seconded and adopted, the communication was received and filed and
your notice of retirement was accepted.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Kenneth S. Cronin, Director of Human Resoumes
N:\CKMHl~Agenda.03\March 17, 2003 correspondence.wpd
CITY OF ROANOKE
REAL ESTATE VALUATION
215 Church Avenue, S.W., Room 250
Roanoke, Virginia 24011
WILLARD N. CLAYTOR
Director
March 13, 2003
Telephone: (540) 853-2771
Facsimile: (540) 853-2796
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
In my February 19, 2003 communication to you announcing my intention to
retire from City employment, I inadvertently gave you an effective date of
July 30, 2003. The correct effective date for my retirement is July 31, 2003. I
apologize for any inconvenience this may have created.
With kindest personal regards, I am
Sincerely,
Willard N. Claytor
Director
C: Mary Parker, City Clerk
Darlene Burcham, City Manager
Jesse Hall, Director of Finance
William Hackworth, City Attorney
Drew Harmon, Municipal Auditor
WILLARD N. CLAYTOR
Director
CITY CITY CLERK '03 FEB 25 aM09=lfi
OF ROANOKE '
REAL ESTATE VALUATION
215 Church Avenue, S.W., Room 250
Roanoke, Virginia 24011
February 19, 2003
Telephone: (540) 853-2771
Facsimile: (540) 853-2796
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
It is my intention to retire from City employment effective July 30, 2003.
My tenure as your Director of Real Estate Valuation has been a source of
immense satisfaction and pleasure. I can think of few higher honors than
the privilege of serving the citizens of this Ali-American City, (and my
hometown).
Over the next several months, I stand ready to assist with a transition in
whatever way Council deems appropriate.
With kindest personal regards, I am
Sincerely,
Willard N. Claytor
Director
C: Mary Parker, City Clerk */''
Darlene Burcham, City Manager
Jesse Hall, Director of Finance
William Hackwodh, City Attorney
Drew Harmon, Municipal Auditor
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerkl~ci.roanoke.va.us
March 20,2003
File #15-67-110
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Anita L. Lee
427¼ Ridge Street, N. W.
Washington, D.C., 20001
Dear Ms. Lee:
Your communication tendering your resignation as a member of the Parks and Recreation
Advisory Board, effective immediately, was before the Council of the City of Roanoke at
a regular meeting which was held on Monday, March 17, 2003.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Parks and Recreation
Advisory Board from April 1,2002 to March 17, 2003. Please find enclosed a Certificate
of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Kyna A. Jones, Secretary, Parks and Recreation Advisory Board
Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.03~March 17, 2003 correspondence.wpd
CITY CLERK '~3 MAR 03 PM~3:14
427 ~ Ridge Slreet, NW
Washington, DC 20001
1 November 2002
Onzlee Ware, Chairrr~u
Parks and Recreation Advisory Board
210 Reserve Ave., SW
Roanoke, Va 24016
Dem' Onzlee,
Regrettably, I find I must resign my assignment to the Parks and Recreation Advisory
Board. My husband and I will be moving to the Washington, DC area, and while I do
not consider this a pemument move, we will be away for two years.
I found it most rewarding working with the Parks and Recreation Comprehensive
Planning Committee and had looked forward to working with the Advisory Board to see
some of those plans become reality. I wish the Advisory Board much success as you
move forward and expect to see many positive changes when we return.
Most sincerely,
· ~. ~.,~: *~ ~-~,
Anita L Lee
AiD
03AI303B
March 17, 2003
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-
3711 .A.3, Code of Virginia (1950), as amended.
Sincerely,
Darlene L. Burcham
City Manager
DLB/f
CO:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
March 17, 2003
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-
3711 .A.3, Code of Virginia (1950), as amended.
Sincerely,
Darlene L. Burcham
City Manager
DLBfl
CC;
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
C T.Y.. Or .e O_.:4NOKe
Off,ce of the C,ty Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #15-110-178
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Dolores C. Daniels, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Daniels:
This is to advise you that Raymond Debose, Jr., has qualified as a member of the Fair
Housing Board, for a term ending March 31,2006.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.03~March 17, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Raymond Debose, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Fair Housing Board, for a term ending
March 31, 2006, according to the best of my ability, (so help me God).
Subscribed and sworn to before me this H, day of (1~,~ · ~, 2003.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:\CKMHl~Agenda.03\February 18, 2002.Oaths.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.vn, us
March 20, 2003
File/t9-15-110
STEPHANIE M. MOON
Dcputy City Clerk
SHEILA N, HARTMAN
Assistant City Clerk
Cathy Pendleton, Secretary
Roanoke Regional Airport Commission
Roanoke Regional Airport
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012
Dear Ms. Pendleton:
This is to advise you that James M. Turner, Jr., has qualified as a member of the Roanoke
Regional Airport Commission, for a term ending March 9, 2007.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.03~larch 17, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James M. Turner, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Commissioner of the Roanoke Regional Airport Commission, for
a term ending March 9, 2007, according to the best of my ability, (so help me God).
Subscribed and sworn to before me this L ,LT~day of ('Y~'~c~ 2003.
ARTHUR B. CRUSH, III, CLERK
BY J , DEPUTY CLERK
N:\CKMHl~,genda.03\February 18, 2002.Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #15-67-110
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Kyna A. Jones, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Jones:
This is to advise you that Carl H. Kopitzke and Mary F. Monk have qualified as members
of the Parks and Recreation Advisory Board, for terms ending March 31,2006.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agencia.O3\March 17, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Carl H. Kopitzke, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Parks and Recreation Advisory Board, for a term ending
March 31, 2006, according to the best of my ability, (so help me God).
Subscribed and sworn to before me this 3'~ day of ~ r ¢./~ 2003.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:~CKMHl~Agenda.03\February 18, 2002.Oaths.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary F. Monk, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Parks and Recreation Advisory Board, for a term ending
March 31, 2006, according to the best of my ability, (so help me God).
Subscribed and sworn to before me this'~ay of 3/~?~2003.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
N:\CKMHl~Agenda.03\February 18, 2002.Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #15-110-488
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Henry Scholz, Secretary
Roanoke Neighborhood Partnership Steering Committee
3702 Forest Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Scholz:
This is to advise you that Shirley M. Bethel has qualified as a member of the Roanoke
Neighborhood Partnership Steering Committee, for a term ending November 30, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.03~March 17, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Shirley M. Bethel, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Neighborhood Partnership Steering Committee, for a term
ending November 30, 2005, according to the best of my ability.
Subscribed and sworn to before me this~'y~' day
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
N:\CKMH%Agenda.02\December 2, 2002.Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #15-110-448
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Stephanie M. Moon, Secretary
Roanoke Valley Regional Cable Television Committee
Roanoke, Virginia
Dear Ms. Moon:
This is to advise you that Delvis O. McCadden has qualified as a member of the Roanoke
Valley Regional Cable Television Committee, for a term ending June 30, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:~CKMHI~Ia.03~March 17. 2003 co~respondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Delvis O. McCadden, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley Regional Cable Television, for
a term ending June 30, 2005, according to the best of my ability.
Subscribed and sworn to before me this ~-(day of )f~ ccc/f",.-2003.
, DEPUTY CLERK
C:\Februa~ 18, 2003.Oath.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Mamh 20, 2003
File #15-110-429
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall, Secretary
Board of Trustees, City of Roanoke Pension Plan
Roanoke, Virginia
Dear Mr. Hall:
This is to advise you that George F. Taylor has qualified as a member of the Board of
Trustees, City of Roanoke Pension Plan, to fill the unexpired term of William E. Skeen,
resigned, ending June 30, 2005.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
N:\CKMHl~Agenda.03~March 17, 2003 correspondence,wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
F
I, George~. Taylor, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Board of Trustees, City of Roanoke Pension Plan, to fill the unexpired
term of William E. Skeen, resigned, ending June 30, 2005, according to the best of my
ability.
Subscribed and sworn to before me this I~' day of ~'¢J, 2003.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
HSAgenda,03\January 21, 2003 Oath.wpd
WILLIAM M. HACKWORTH
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
21 $ CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 - 1595
TELEPHONE: 540-853-243 [
FAX: 540-853-1221
EMAIL: ci~yat~y~cLr oanoke.va u s
ELIZABETH K. DILLON
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY ATTOP&~EYS
March 17, 2003
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed meeting to discuss the disposition of
publicly-owned property, where discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to {}2.2-3711.A.3, Code of Virginia
(1950), as amended.
Sincerely,
WMH:f
cc: Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
William M. Hackworth
City Attorney
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., ROom 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk@ci.roanoke.va~us
March 11, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Dennis M. Binns
4471 Old Mountain Road, N. E.
Roanoke, Virginia 24019
Dear Mr. Binns:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedure for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process. Therefore, the Council has established the
following dates:
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council as a
Committee of the Whole, will review and consider all
candidates for the position of School Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N:~CKJS l\School.03acknow.wpd
Dennis M. Binns
March 11, 2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1, 2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
If you need additional information, or if I may be of assistance in any way, please do not
hesitate to call me.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:~'CKJS1 ~School. O3acknow.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKF
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254 I
Fnx: (540) 853-1145
E-mail: clerk~ci.roanokc.va.us
March 11,2003
STEPHANIE M. MOON
Deputy City Clerk
SHE1LA N. HARTMAN
Assistant City Clerk
Ms. Rhonda M. Chattin
540 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Chattin:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedure for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process. Therefore, the Council has established the
following dates:
(1)
On Monday, March, 17, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council as a
Committee of the Whole, will review and consider all
candidates for the position of School Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N :\CKJS 1 \School.03acknow.wpd
Rhonda M. Chattin
March 11, 2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1, 2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
if you need additional information, or if I may be of assistance in any way, please do not
hesitate to call me.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKJSl~SchooL03acknow.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKF
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853=2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanokc.va.us
March 11,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Chris H. Craft
1501 East Gate Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Craft:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedure for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process, Therefore, the Council has established the
following dates:
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council as a
Committee of the Whole, will review and consider all
candidates for the position of School Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N :\CKJS l\School.03acknow.wpd
Chris H. Craft
March 11, 2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1, 2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
If you need additional information, or if I may be of assistance in any way, please do not
hesitate to carl me.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKJSl~School,03acknow.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
T¢lephov~: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanokc.va, us
March 11,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N, HARTMAN
Assistant City Clerk
Mr. Robert R. Craig
701 12t" Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Craig:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedu re for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process. Therefore, the Council has established the
following dates:
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council as a
Committee of the Whole, will review and consider all
candidates for the position of School 'Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N:\CKJSl\SchcoL03acknow.wpd
Robert R. Craig
March 11,2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1, 2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
If you need additional information, or if I may be of assistance in any way, please do not
hesitate to call me.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:js
N:~CKJS l\School.03acknow.wpd
MARY F. PARKER, CMC
City Clcrk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., l~oora 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.va.us
March 11,2003
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clcrk
Mr. F. B. Webster Day
1365 Hidden View Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Day:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedure for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process. Therefore, the Council has established the
following dates:
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council as a
Committee of the Whole, will review and consider all
candidates for the position of School Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N :\CKJ S 1 \School.O3acknow.wpd
F. B. Webster Day
March 11, 2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1, 2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
If you need additional information, or if I may be of assistance in any way, please do not
hesitate to call me.
With kindest regards, I am
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKJSl\School.03acknow.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 ~ 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.ronnoke.va.us
March 11, 2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Tiffany M. Johnson
5127 Northwood Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Johnson:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedure for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process. Therefore, the Council has established the
following dates:
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon
thereafter as the. matter may be heard, Council as a
Committee of the Whole, will review and consider all
candidates for the position of School Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N:\CKJS l\School. O3acknow,wpd
Tiffany M. Johnson
March 11, 2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
asthe matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1, 2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
If you need additional information, or if I may be of assistance in any way, please do not
hesitate to call me.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKJS l\School.03acknow.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk@¢i.roanoke.va.us
March 11,2003
STEPHANIE M. MOON
Dcputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Gloria P. Manns
1727 Staunton Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Manns:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedure for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process. Therefore, the Council has established the
following dates:
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council as a
Committee of the Whole, will review and consider ali
candidates for the position of School Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N:\CKJS l\School.03acknow.wpd ·
Gloria P. Manns
March 11, 2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1,2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
If you need additional information, or if I may be of assistance in any way, please do not
hesitate to call me.
With kindest regards, I am
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKJS l\School.03acknow.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telcphonc: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
March 11,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEIIA N. HARTMAN
Assistant City Clerk
Ms. Kathy G. Stockburger
2506 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Ms. Stockburger:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedure for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process. Therefore, the Council has established the
following dates:
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council as a
Committee of the Whole, will review and consider all
candidates for the position of School Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N:\CKJ S l\Schcol.03acknow.wpd
Kathy G. Stockburger
March 11, 2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1, 2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
If you need additional information, or if I may be of assistance in any way, please do not
hesitate to call me.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
NACKJS l\School. O3acknow. wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lcrk(~¢i.roanok¢.va.us
March 11,2003
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. David B. Trinkle
2855 South Jefferson Street
Roanoke, Virginia 24014
Dear Mr. Trinkle:
This will acknowledge receipt of your application for appointment to the Roanoke City
School Board. The procedure for selection of School Board Trustees provides that Council
must hold certain meetings and take certain actions during the months of March, April and
May to conform with the selection process. Therefore, the Council has established the
following dates:
(1)
On Monday, March 17, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council as a
Committee of the Whole, will review and consider all
candidates for the position of School Trustee. At such
meeting, Council will review all applications filed for the
position. It will not be necessary for you to be present.
(2)
On Monday, April 7, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will, by public vote, select
from the field of candidates, those candidates to be accorded
the formal interview and all other candidates will be eliminated
from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three
times the number of positions available on the Roanoke City
School Board, should there be so many candidates. It will not
be necessary for you to be present.
(3)
On Monday, April 21,2003, at 7:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold a public hearing
to receive the views of citizens. It will not be necessary for you
to be present.
N:~CKJ S l\School.O3acknow.wpd
David B. Trinkle
March 11, 2003
Page 2
(4)
On Thursday, April 24, 2003, at 4:30 p.m., Council will hold a
meeting for the purpose of conducting a public interview of
candidates for the position of School Trustee.
(5)
On Monday, May 5, 2003, at 2:00 p.m., or as soon thereafter
as the matter may be heard, Council will hold an election to fill
the three vacancies, for terms commencing July 1, 2003, and
ending June 30, 2006. It will not be necessary for you to be
present.
If you need additional information, or if I may be of assistance in any way, please do not
hesitate to call me.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:~CKJS 1 ~Schcol.03acknow.wpd
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
Mamh 17, 2003
The Honorable Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request from Roanoke Valley Economic Development
Partnership in which they will present their annual report of activities at the
regular meeting of City Council on Monday, March 17, 2003.
DLB:sm
c: City Attorney
Director of Finance
City Clerk
Respectfully submitted,
City Manager
RNKE ECBN DEV PARTNERS Fax:540-344-6096 Feb 7 '03 11:27 P. 02/02
Febmary7,2003
Stephanic Moon
City of Ro~moke
Municipal Building
Roanoke, VA 24011
Dear Ms. Moon:
In appreciation of the suppor~ City of Roanoke provides, the Roanoke Valley Economic Development
Partnership would like the opportunity to present to your City Council our Program of Work for City of
Roanoke and the Greater Roanoke Valley.
For several years, the Partnership has made this annual report to your City Council. Phil Sparks would
like a place on the agenda at the March 17~ 2:00 p.m. meeting.
Thank you for your consideration of this request,
Sincerely,
Faye Richardson
Administrative Assistant
RNKE ECON DEU PRRTNERS Fax:540-344-6096 Jan 31 'OS 13:43 P. 02/09
Roanoke Valley Economic Development Partnership
FY 2002-03
Proposed Program of Work
Opportunity Generation
As of February 28, 2003
FY 2002/03 Advertising Placement
Since Jan 31 TotalYTD FY Target f % of Goal
Ads Placed 4 27 53 50.9%
Reach 151,827 1,175,308 2,259,424 52.0%
Qualified Leads I 76 150 50.6%
Website Visits 1,863 13,810 30,000 46.0%
Website Hits 8,177 57,997 90,000 64.4%
Website Inquiries 1 26 50 52.0%
Suspects 0 9 52 17.3%
Prospect Visits (web & ads) 0 2 5 50.0%
Ads placed in:
· Business Facilities (Aug & Nov)
· Expansion Management (July, Sept, Nov, Dec)
· Site Selection
· Expansion Solutions
· Plants Sites & Parks
· Virginia Business
· Area Development (Sept, Oct & Nov)
· Site Selection (Nov, Dec.)
· SiteNet Dispatch (internet)
· Southern Business & Development (Nov)
· Site Selection, Expansion Management, Plants Sites & Parks, Business Facilities &
Expansion Solutions in Jan.
· Area Development, Business Facilities, Ward's Auto World, So. Business &
Development in Feb
FY 2002/03 Marketin~
Since Jan 31 Total YTD FY Target % of Goal
Number of Shows I 7 9** 77.8%
Exposure to Co. 3,000 9,007 12,000' 75.1%
Inquiries 32 54 200 27.0%
Qualified Leads 0 38 50 76%
Suspects 2 10 25 40%
Prospects 0 2 5 40.0%
Site Location Consultants 0 28 36 77.7%
[ VEDP Mktg Managers I 0 I 19 I 15 I 126.7%
** VEDP has dropped 3 trade shows that we normally work with them. For the
purposes of this report, dropping the Hannover Germany show drops the FY Target from
I0 to 9
* Because of the above-mentioned development, the exposure target should drop from
13,000 to 12,000
Shows Upcoming:
· NPE
FY 2002/03 Marketing Missions
Since Jan 31 Total YTD FY Target % of Goal
Number of Missions 0 1 3 33.3%
Qualified Leads 0 6 30 20.0%
Suspects 0 6 10 60%
Prospects 0 1 5 20%
A "mini-marketing mission" is planned in conjunction w/the SAE show
FY 2002/03 Site Location Consultants
Since Jan 31 Total YTD FY Target % of Goal
Newsletter 0 4 12 33.3%
Annual Report 0 1 1 100%
Visits 0 1 3 33.3%
Trade Show Contacts 0 27 20 135%
Prospects 3
· A consultant visit will likely occur in early 2003
FY 2002/03 VEDP Marketin2 Managers
Since Jan 31 Total YTD ' FY Target % of Goal
VEDP Visits 0 5 10 50.0%
Contact Mkt Manager 0 27 40 67.5%
Contact Mkt Mgr/Trade Show 0 19 15 126.7%
Rice Visits/Tours 0 2 4 50%
Prospect V'EDP 1 5 6 83.3%
FY 2002/03 Existing Business Development Targets
Since Jan 31 Total YTD FY Target % of Goal
Partner Visits (Phil) 14 43 104 41.3 %
Exls~iag Business Visits (staff) I 37 52 partner 71.1%
5 32 52 new 61.5%
Business Committee 0 3 4 75%
Advisory Committee 0 1 4 25%
Roundtables I 6 12 50.0%
FY 2002/03 Relationship Buildine - NRV Alliance
Since Jan 31 Total YTD FY Target % of Goal
Marketing Missions 2
Trade Shows 2
Regional Marketing Piece 1
VEDP Tours 0 1 2 50.0%
Regional marketing piece is in production
Will work SAE 2003 (automotive show) with NRVA/Will have appointments set
with companies at the show
FY 2002/03 Resource Network Action Plan Target
Retention/Pledges
New Pledges
$19,750 $269,950 90% ~ 100.6%
$750 $10~875 $40~000 / 27.2%
FY 2002/03 Editorial Placement
Since Jan 31 Total YTD FY Target % of Goal
Placement 3 20 30 66.7%
Reach 2,250,300 3,073,910 2 M 153.7%
Cluster Reach 121,000 900,000 13.4%
Biotech 66,000 7.3%
Automotive
MicroElectronics
Primary
Return on Investment 4.1 to 1
Editorial in:
· Site Selection Online Insider
· Site Selection
· Expansion Management
· Business Facilities
· Expansion Solutions
· Plants Sites & Parks
· Southern Business & Development (2 articles)
· Virginia Business
· Potomac Tech Journal
· Site Selection (Virginia section)
· In Jan: Roanoker Almanac, So. Business & Devel (Best Downtowns), Expansion
Mgmnt (50 Hottest Cities) Rke Times (50 Hottest Cities), Expansion Solutions (Bio
focus), Blue Ridge Business Journal
· In Feb: USA Today (Integrity announcement), VA Newswire (announcements),
Expansion Mgnmt (Health Quotient)
Active Prospects
As of March 10, 2003
Proposals Pending
#394
Total Proposal Pending
300 I $40M Trade Show
300 I $40M
Actively Considering - No Proposal Yet
Employment Investment Source
g419 25 $2M Local
//429 25-100 $12-15M VEDP
1/432 220 $1-5M Local
//436 N/A N/A Local
//438 N/A N/A VEDP
'//441 N/A N/A //427
//442 34 $3-4 VEDP
g446 100 $5-6 VEDP
Total Actively Considering 404-479 $23-32M
Lon~ Ranee
Employment Investment Source
//405 75 $40M VEDP
//424 80 $12M Consultant
//430 68-220 $8-17M VEDP
Total Long Range 223-375 $60-69M
Total number of current prospects: 12
Total projected employment for all prospects: 927-1,154
Total projected investment for all prospects: $123-141M
Progress Toward Goals
FY 2002/03 Action Plan - Contract Goals
Since Jan 31 Total YTD FY Target % of Goal
Business Development
Capital Investment (millions) $33M $33M 25 M 132%
Payroll Generated $10.3M $10.3M 5,9213,200 174.2%
Average Salary $25,750 $25,750 $29,566 87.1%
Number of Jobs 400 400 200 200%
Prospect to Locate 2 of 21 2 of 21 20% 47.5%
Conversion (9.5%) (9.5%)
Roanoke Valley Economic
Development Partnership
Measurable Goals and Activities
FY 2002 - 2003
tion
FY 2002/03 Advertising Placement
The advertising program has basically four objectives: First, we want to create an awareness with site-
selection consultants, relocation decision makers, and CEO's with a strong presence in site-selection
publications, secondly, focus on the vertical markets of automotive, biotechnology, electro/optic and
primary industries, third is to direct the audience to the web site and fourth is the generation &inquiries.
The ad schedule is coordinated to run prior to the targeted trade shows that we will be working, allowing
the Pannership to receive additional exposure from the publications that are dispersed at the shows.
Marketing: Print Advertising $122,500.00
~ ............. t:, *,~,..,..,..,..,..~u o~..ua7o oi [ne marketing budget
Month Total [ FY Target Previous %YTD % of FY
YTD Year Goals Goals
Ads Placed ~ ~ 53 ~ ~ ~
Reach ~ ~ ~
2,259,424 (1.1 M)
Qualified Leads * 150 (109)
Website Visits ** 30,000
Website Hits 90,000
Websiteln~ ~ ~ 50
Prospect Visits* 5 ~---- --
** Track from ads for FY 2002-03 (based on FT 2001-02 experience but can't differentiate
between derivation from ads or other reasons because didn't track until FY 2002-03).
* Definitions:
Inquiry- Companies that request specific information about the Roanoke Valley.
Qualified Leads - Companies with a future project or relocation plans
Suspect.- Companies that are in communication with the Partnership on a regular basis
concemlng their future projects.
Prospect Visits - Companies that have visited the Roanoke Valley
FY 2002/03 TRADE SHOWS AND CONFERENCES
Trade shows have proven to be a valuable tool for increasing the awareness of Virginia's and
Roanoke's success in targeted industries, as well as identifying qualified prospects and contacts
interested in doing business in Virginia and in the Roanoke region in particular. Likewise, visiting
exhibiting companies in their booths will allow one to learn more about a company's products and needs
while discussing a few of the benefits other businesses in the industry have found in the Roanoke
Valley. In addition, conferences are often associated with the trade shows and provide a unique
opportunity to learn more about the industry and new developments. Increasingly, more site location
Opportuni .ty Generation
consultants are working the shows either as exhibitors or simply walking the floor, which gives us an
opportunity to meet those consultants and discuss the benefits of doing business in Roanoke Valley.
However, some we have attended to date have been determined to be ineffective, for example,
Supercomm, National Manufacturers Week, CTIA (wireless), and Cebit. The other shows that have
been selected are within the four target markets for the Partnership. We will continue to evaluate these
during the year.
The opportunity also exists for us to meet and develop stronger relationships with the VEDP Marketing
Managers.
Marketi~
,,,oa~x~tm~:l, nanceun I rips $30,000.00 8.48% of marketing budget
Month Total YTD FY Target Prior Year % YTD Goal % of FY
Goal
Number of Shows 10 * ~
Ex~ to CO_.l.~_~ __ ~ 13,000 IO,O~LQ_,.,.,.,.,.,~
200
Qualified Leads -- 50 (25) ~--~
Suspects 25 (7)
.Prospects 5 (1)
Site Locate 36 (20)
Consultants
VEDP Mkt. Mgm 15 (10)
* Down from 18 in FY 2001-02 because some determined not to be effective.
FY 2002/03 Marketing Missions
Marketing Missions provide opportunities to meet key decision makers in high profile domestic and
international companies. During a marketing mission, appointments are scheduled with executives of
companies in targeted industries for the purpose of learning more about each company's overall business
objectives and discussing ways that the Roanoke Valley is economically positioned to help these
organizations meet their short and long term development needs. Businesses are targeted using criteria
such as specific Standard Industrial Classification that identifies industry types by principal products
manufactured and services furnished. The partnership will contract with 310 Marketing out of
Richmond to set the appointments, with follow up calls made prior to the visit to insure they understand
the purpose of the visit.
These missions will be done by the Partnership and its allies. The Virginia Economic Development
Partnership did not assign us to any of the five options we selected therefore we will not be working
with VEDP on marketing missions this year.
8.48% of marketi~
Month Total YTD FY Target % YTD Goals 1% of FY Goals
Number of Missions 3
Number of Qualified 30
Leads
Number of Suspects 10
Number of Prespects 5
FY 2002/03 Site Location Consultants
Develop an increased awareness among this group
By investing time in educating the Site Location Consultants, we can improve the quantity and quality
of the companies visiting the area. Generally when a consultant brings a company to the region they
have qualified the company and know that a project does exist and they have also done a great deal of
research on our area and have reason to believe there is a fit. In addition, each site consultant that we
can get working for us serves to expand our opportunities for success.
Promotional Contingent) Prospect Develo ~ment 000.00
~,----. .... r .......... -,,~-, ,r,,,,uv.vu t.z-~-/oormartcetlng0udget
Month I Total YTD FY Target 1%YTD Goals % of FY Goals
Newsletter 12
Annual Report 1
Visits 3
Trade Shows 20 *
Contacts
Prospects 3
* Based on current experience
FY 2002/03 VEDP Marketing Managers *
Promotion Contingency: ,ect Devel
o----~ ..... r ....... "r'"'"" ,~,uuu.uu .a/7o ox mancetmg budget
! Mon~ I To~l ~ ~ T~get % ~ ~s % of FY
Goals
VEDP Visi~ 10
Contact ~. M~. 40
Contact ~. M~. 15 **
Tnde Shows
~e. Visi~o~ 4
Prospects ~DP 6
* Different ones for distinct industry sectors
** Based on FY 2001-02 experience
3
Oooortuni .ty Generation
FY 2002/03 Existing Business Development Targets
Pm :am Devel~ )ment: 000.00
Month Total YTD FY Target ' % YTD Goals % of FY Goals
Partner Visits (Phil) 104
Existing Businesses 52 Parmers
Visits (stafO Divide 52 New
existing from new.
Bus. Comm_ 4
Advisory Comm. 4
Roundtables 12
The visits will be prioritized by the mount of support of the businesses. In addition a presentation will
be developed with three key talking points that will support continued or increased investments to the
Partnership. The presentation will also demonstrate a direct relationsh/p to the New Regional Economic
Strategy developed by the Fifkh Planning District Regional Alliance.
FY 2002/03 Relationship Building New River Valley Econom/c
Development Alliance
Cost included under Exisfin~ Trade Shows
Mo.aa Total YTD FY Target % YTD Goals % of FY Goals
Marketing ~fir, sions. 2
Trade Shows 2
Create a regional 1
marketing Piece
VEDP Tours 2
FY 2002/03 Resource Network Action Plan Target
Marketing: Program Development $10,000.00 2.83%ofmarketingb.dgCt
Retention/Pledges 90%
New Pledges $40,000
% of FY Goals
* From New Members
4
Opportuni .ty Generation
FY 2002/03 Editorial Placement
Our public relations efforts go hand-in-hand with the other facets of the marketing program. Editorial
placement appearing in site selection publications enhances our message and ensures that Roanoke
Valley awareness reaches all readers. Sec attached compendium of articles for 2001-2002. In regional
and national publications (Washington Post, Christian Science Monitor, etc.) editorial placement serves
to take the Roanoke Valley story to a bwad audience, further enhancing the arca's reputation as desired
business location. An additional benefit of an aggressive public relations effort is the building of
personal relationships w/th reporters and writers, so that they contact RVBDP personnel for quotes in
various articles.
Marketing: Publicity $20,000.00 5.65% of marketing budget
' Mon~ Total YTD FY Target Prior Year % YTD ! % of FY
Goals Totals
Placement* 30 (26)
Reach 2 M (1.7 lvl)
Cluster Reach 900~000 (798,000)
Biotech
Automotive
MieroElect.
Primary
R~ium on 4.1 to 1
Investment **
* See Attachment B, page 8
** Cost of public relations services compared with the volume per column inch of editorial
space based on the cost of ad space per column inch in the publication.
5
Opportuni .ty Generation
Progress Toward Goads
FY 2002/03 Action Plan - Contract Goals
Goal Status
' Month Total YTD FY Target [ % YTD Goals % FY of Goals
Bu~nm Development
C~pital Invesm~nt (Millions) 25 M
Payroll Generated (Milliom) $,~13,200
Average ,~tlary 29,$66.00
Numbe~ of Sobs 200
Prospect to Locate Conversion 20%
Oppor~unRy Generation
Qualified New Prospects ** 31
Total Prospect Visits 52
Total Reach of Editorial 2,000,000
Placements
To~al Reach with Target 900.000
Editorial Exposure Remm on 4.1: 1
R~onree Network
New Pledg~ $40.000
R~mfion of ~ Pledges 90%
Director D~velopment Oo~ls *
* Sec attachment A, page 11
** Includes 7 existing business Prospects
OUR RESULTS
Year New Investment ·
1993 $64M ($50M f~om Yokohama)
1996 $187M ($102M fxom R.R. Donnelley)
2000 $64.5M
2001 $48.8M
2002 YTD $15.1M
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 17, 2003
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr.
C. Nelson Harris
Linda F. Wyati
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of STAR Solutions regarding Virginia Interstate 81, at the
regular meeting of City Council on Monday, March 17, 2003, at 2:00 p.m.
Sincerely,
M. Rupert Cutler
Council Member
RKS:MRC:sm
pc: Darlene L. Burcham, City Manager
13 March 2003
The Honorable Mayor and City Council
City of Roanoke
Noel C. Taylor Municipal Building
215 Chumh Avenue, SW
Roanoke, VA 24011-1536
Dear Mayor Smith and Members of City Council:
On behalf of Star Solutions, I am requesting time to make a presentation to City Council at the
meeting on March 17, 2003. I would like to present the Star Solutions Plan for improving 1-81.
Thank you for your consideration.
Sincerely,
HSMM
Steven J. Chapin, PE
Vice President and Director of Transportation
SJC/dmb
Cy: Trixie Averill (email)
Tisha Jones (email)
Hayes, Seay, Mattern & Mattern, Inc. ARCHITECTS ENGINEERS PLANNERS
1315 Franklin Road PO Box 13446 Roanoke VA 24034 Tel 540 85Z3100 Fax540 85Z3180 hsmm@hsmm corn w~vk, smrn corn
The Honorable Ralph K. Smith
Mayor, City of Roanoke
215 Chumh Ave., SW
Room 456
Roanoke, VA 24011
July 2, 2002
Dear Mayor Smith:
With increased summer travel, it seems that hardly a week goes by without a report of another accident
along Interstate 81. So, we thought we would take a moment to update you on the status of the STAR
Solutions proposal for improvements to~!~l.
Currently, the STAR SohJtions proposal is being evaluated by staff at the Virginia Department of
Transportation as part of the Public-Private Transportation Act review process. We anticipate that review
will continue throughout the summer, and VDOT will make a recommendation about how to proceed to
the Commonwealth Transportation Board this fall.
In a recent poll, 85% of registered voters surveyed who live along the corridor believe it is important that 1-
81 be widened to four lanes in each direction. Separating cars from trucks, paid for by a toll on trucks,
enjoys a 75% approval rating. Recently, both the Roanoke Times and the Staunton News-Leader have
issued endorsements of the STAR Solutions proposal. Local support for this project is essential to its
success. That is why we have enclosed a draft resolution of support for the STAR Solutions plan for
improving 1-81 for your consideration.
Our team is also continuing our discussions with trucking interests to provide additional benefits to the
industry, with the most recent meeting being last Friday, June 28.
I have included a fact sheet about the project that should address any questions you may have. You can
also log on to our website www.impreve81.com for more information about our proposal.
We all agree that improvements to 1-81 need to be made as soon as possible, and STAR Solutions
believes we have a financially viable plan to make those improvements happen now.
To date, we have made nearly 15 public presentations on the project, and our team stands ready to detail
the many benefits of its plan for 1-81 improvements. Please call Evelyne McCamley at 804-643-6651 to
arrange a briefing for your organization. Thank you for your time, and best wishes.
Sincerely,
Rick Volk
Vice President
Koch Performance Roads, Inc.
Enclosures
10 E. Franklin Street ~' Richmond, VA 23219 ~'~ phone: 804-225-0530 ?,~ fax: 804-644-2709
SAMPLE RESOLUTION
Whereas, Interstate 81 is a vital corridor in Virginia for commuters, tourism, and
business; and
Whereas, traffic along 1-81 is growing rapidly, resulting in more accidents and increased
congestion; and
Whereas, as one of the oldest interstate highways in the nation, I-81 does not have many
of the safety features found in newer roads; and
Whereas, 1-81 was designed to handle no more than 15% commercial tracks, yet volumes
sometimes now approach 40%; and
Whereas, improvements to I-81 are desperately needed to reduce the number of accidents
and lessen congestion; and
Whereas, congestion could impair future economic development by making the road less
attractive to tourists and business prospects; and
Whereas, the current plan for widening 1-81 by adding a third lane is insufficient to
address the long-term needs of the corridor in Virginia; and
Whereas, decreasing transportation revenues and transfers of funds to other transportation
priorities mean there is less money available to address the problems of I-81 in a timely manner;
and
Whereas, the STAR Solutions team has submitted a proposal to the Virginia Department
of Transportation under the Public-Private Transportation Act (PPTA) to improve I-81; and
Whereas, under this proposal, the road would be widened to at least four lanes in each
direction and cars and tracks would be separated along the route; and
Whereas, the team would complete these improvements within 15 years, less than half
the time anticipated under current state plans; and
Whereas, the General Assembly has adopted legislation allowing PPTA proposals to be
considered for improvements to I-81 that rely on tolls on tracks;
NOW, THEREFORE, BE 1T RESOLVED THAT the
supports the use of a public-private partnership to facilitate improvements to improve safety and
reduce congestion along I-81; and
BE IT FURTHER RESOLVED THAT the
supports the use of innovative financing, including the use of state and federal funds and track
tolls, to pay for the construction costs.
Benefits of STAR Solutions' 1-81 Project Proposal
Safety Issues Addressed
From January 1,2000 to June 30, 2001, there were 825 accidents on Virginia's portion of 1-81. Accidents
involving cars and trucks resulted in nine deaths and 341 injuries. STAR Solution's proposal addresses
safety and congestion issues by separating care and trucks. We plan to begin with the most critical areas
first by adding truck climbing lanes and improving interchanges. Then we plan start the widening and
separation project in the Staunton to Lexington corridor and move outward incrementally.
Congestion Issues Addressed
Truck traffic sometimes exceeds 40% of the number of vehicles on the road - more than double what the
road was designed to handle. While numerous studies have identified the need to widen and improve 1-
81, the state does not have the means to complete it anytime soon. Based on current state spending on
1-81 it could take 30-50 years to complete.
The STAR Solutions team has a plan to reduce congestion and improve road conditions by delivering the
needed improvements sooner. The entire project should be completed within 15 years. Reducing
congestion saves car and truck drivers time and money, and reduces the diversions to local roads that
now occur when there are accidents on 1-81. And, as U.S. Department of Transportation studies have
shown, decreased congestion means improved air quality.
Economic Stimulus
These improvements could also provide an economic stimulus for the entire 1-81 corridor. One recent
study by the American Road and Transportation Builders Association estimates that 34,437 jobs are
generated by every $1 billion spent on transportation projects. In several communities along the route,
unemployment far exceeds the state and national average, so new jobs will be welcome. Spending in
localities will also boost local and state tax revenues.
Innovative Financing
Funded by an electronically collected toll on large trucks, the STAR Solutions plan anticipates rebuilding
1-81 in about 15 years with no tolls on other vehicles. A 20-year pavement warranty being offered by the
team also reduces future maintenance costs. This funding plan also frees up funds for other critical road
projects.
The continuing cuts to road projects across the state because of declining revenues further underscores
the need for Virginia to proceed with building 1-81 using the STAR Solutions concept. Not only does our
plan deliver much needed safety and congestion benefits, but our plan provides a new source of funding
to reconstruct the road. While our plan does include a small state funding component, it is worth noting
that the reductions announced by the Commissioner and the Secretary only amount to a roughly 3%
reduction in interstate funds. We remain confident that our plan works and delivers this vital
transportation project sooner and with higher quality.
Public Input
The PPTA process ensures that there will be significant opportunities for public input. And, if the STAR
Solutions proposal is approved, there will be even more opportunities for input in the project planning
stage. A privately conducted poll found that 85% of citizens in the 81 corridor think it is important to widen
81 to four lines with 58% citing safety as the main reason for widening. 71% approve tolling large trucks
to cover the costs. In addition, our conceptual proposal highlights the fact that approximately 90 percent
of the Right of Way needed for these improvements already exists, meaning there will be very minimal
displacement along the route.
RALPH K. SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 17, 2003
Council Members:
William D. Bcstpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dow¢, Jr.
C. Nelson Harris
Linda F. Wyatt
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of FLUOR regarding Virginia Interstate 81, at the regular
meeting of City Council on Monday, March 17, 2003, at 2:00 p.m.
Mayor
M. Rupert Cutler
Council Member
RKS:MRC:sm
pc: Darlene L. Burcham, City Manager
I,ECI,AIR RYAN CONSULTING, L.L.C.
A Commonwealth of Virginia Governmental Affairs Business
Roanoke Office:
TELEPHONE: (540) 344-6700
707 EAST MAIN STREET, 11TM FLOOR
RICHMOND, VA 23219
TELEPHONE (804) 915-4116
FACSIMILE (804) 783-7508
DANIEL G. OAIz~Y
President
March 5, 2003
VIA FAX (540) 853-1146
Ms. Mary Parker, City Clerk
City of Roanoke
215 Church Aveuue, S. W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Re: Presentation before the Roanoke City Council about the Fluor Virginia 1-81 Proposal
Dear Mary:
I received word from Dr. Cutler today, that he would be happy to provide the second
signature for the briefing before Council on the Fluor Virginia 1-81 Proposal at the Monday,
March 17th meeting.
It is my understanding that our presentation should be no longer than 10 minutes in
length. Jim Carroll, Executive Director, Sales Transportation for Fluor, will be with me and
make the PowerPoint presentation. Please advise ifI need to bring a PowerPoint projector or if
the City has one. We will be at City Council at 2:00 on that afternoon.
If there is anything additional I need, please let me know. Should you have any further
questions, please give me a call at (804) 916-4006 or contact my assistant, Mary Simpson at
(804) 783-7508, and she will locate me.
Sincerely,
~aniel ~--~_-_~ak ey
DGO/ms
Cc:
Mayor Ralph K. Smith
Dr. M. Rupert Cutler
Jim Carroll, Fluor
LeClair Ryan Congulting, L.L.C. is a non-legal affiliate of the law firm of L~Clair Ryan. a Professional Corporation
Janua~ 2003
Conceptuol Proposol [:or
Interstate 8 1 Corridor Improvement Project
FLUOR
®
Governor Warner has challenged the private sector to "Get creative" in finding ways to improve the
Interstate 81 transportation corridor, addingthat ~tWhat I'm challenging the private sector to do is show
me some creative ways to finance it-- not only build it, but finance it.''~
Fluor Virginia, Inc. (Fluor) has responded to the Governor's summons and assembled a team of the
foremost financial consultants and design-build firms in the U.S. to meet this challenge. To develop a
project that solves the safety problems, is affordable, and benefits all sectors of the 1-81 corridor, the
Fluor teorn has developed an approach that dramatically improves public safety at a resonoble cost.
· Adding one car-only lane in each direction to improve safety and increase road capacity
· Widening the road to the inside to reduce impacts to existing structures and the need for additional
road work on exits
- Staying within existing right-of-way to reduce costs, and environmental and scenic impacts
· Adding ten truck climbing lanes
· Constructing three mainline toll facilities
· Installing a wireless broad band spine communications system
· Providing an optional 20-year asset management/maintenance proposal
· Providing multi-modal opportunities including rail freight diversion~ passenger rail, intercity and interstate
bus, aviation, and alternatives for bicycles and pedestrians
The 325-mile corridor will be divided into three project areas. Each project area will be designed and
constructed by a separate design-build team. This approach allows simultaneous construction execution
and provides an equal focus on each area to benefit all corridor communities equally and to complete the
construction activities os soon as possible. The Fluor schedule calls for stortingdesign in 2003 and
completing construction in 2011.
2005 2004 2005 2006 2007 2000 2009 2010 2011
Submit Conceptual Propesd ·
Community involvement Program
Compete Period ~
Comprehensive Agreement Signed ·
Preliminary Engineering
Environmental Document/Permits
A~tange Project Financing
Financial Close ·
Design ~ ~1
Secondary Financial Close ·
Construction
The Plan of Finance
Highway Plan of Finance -- Fluor's plan will enable VDOT to develop, design, and construct the entire
:525 miles of 1-81 improvements at o fixed price and deliver it on o date-certain schedule, decodes
before conventional state/federal financing would become available to do so. At $1.84 billion, Fluor's
plan is $2 billion less than the more comprehensive $$.9 billion VDOT 1-81 plan. Fluor will construct the
proposed improvements without using any public funds.
Rail Plan of Finance-- Fluor has identified roil capacity enhancements to the 1-81 corridor of
approximately $111 million. Our preliminary budget for the work is based upon information provided by
Norfolk Southern and the Mid-Atlantic Roil Operating Report.
~'Rob Langley, The Doily News-Record
Comparison: I-8 ! Conceptual Proposals
Construction Cost
Sources of Funding:
State Funding
Federal Funding
Toll Revenue
Bonds
Schedule: Work
Completed by
Improved Safety
Additional
Right-of-Way
Effect on Nearby
Property Owners
Project Description
Reconstruction of
Interchanges and
Bridges
$1.84 billion in escalated dollars
No state funding required for the
construction effort
No federal funding required for the
construction effort
Pays for entire project except
environmental studies
Bonds mature in 2039
2011
Fluor safety study revealed lack of a
third cars-only lane, as provided on
1-95, has resulted in a 23 percent
higher total crash rate on 1-81.
Earlier project completion saves
lives.
Practically none
Little to none--interchanges to
remain unchanged; expansion within
right-of-way
· Adds one cars-only lane in each
direction, plus 10 truck-climbing
lanes at appropriate locations.
· The left lane will be for cars only~
· Entrance and exit maneuvers will
work as they do now.
Few---only where necessary, further
reducing disruption to local travel
patterns
$9.91 billion in escalated dollars
$169 million
$1.6 billion (not programmed or
appropriated)
$1.87 billion shortfall. Proposes filling
gap with more state funds, adding
tolls on cars and light trucks, or
seeking more federal funds
Bonds mature in 2054
2019
No independent study was provided
to evaluate safety of the new truck
lane cOncept for 1-81. All safety report
references were from VDOT, which
also recommended adding a third
lane.
Needs more right-of-way for which
VDOT is at risk.
Major displacement of structures and
private property will be required for
widening at virtually every
interchange.
· Adds four trucks-only lanes--no
cars-only lanes.
· Trucks are separated from cars by
barriers on the trucks' blind side.
· Truck access points require
significant mixing with cars.
All interchanges and bridges on 1-81
will need fo be expanded and
reconstructed.
FLUOR,
Comparison: 1-81 Conceptual Proposals
Construction Cost
Sources of Funding:
State Funding
Federal Funding
Toll Revenue
Bonds
Schedule: Work
Completed by
Improved Safety
Additional
Right-of-Way
Effect on Nearby
Property Owners
Project Description
Reconstruction of
Interchanges and
Bridges
$1.84 billion in escalated dollars
No state funding required for the
construction effort
No federal funding required for the
construction effort
Pays for entire project except
environmental studies
Bonds mature in 2039
2011
Fluor safety study revealed lack of a
third cars-only lane, as provided on
1-95, has resulted in a 23 percent
higher total crash rate on 1-81.
Earlier project completiOn saves
lives.
Practically none
Little to none--interchanges to
remain unchanged; expansion within
right-of-way
· Adds one cars-only lane in each
direction, plus 10 truck-climbing
lanes at appropriate locations.
· The left lane will be for cars only.
· Entrance and exit maneuvers will
work as they do now.
Few---only where necessary, further
reducing disruption to local travel
patterns
$9.91 billion in escalated dollars
$169 million
$1.6 billion (not programmed or
appropriated)
$1.87 billion shortfall. Proposes filling
gap with more state funds, adding
tolls on cars and light trucks, or
seeking more federal funds
Bonds mature in 2054
2019
No independent study was provided
to evaluate safety of the new truck
lane concept tor 1-81. All safety report
references were from VDOT, which
also recommended adding a third
lane.
Needs more right-of-way for which
VDOT is at risk.
Major displacement of structures and
private properly will be required for
widening at virtually every
interchange.
· Adds four trucks-only lanes--no
cars-only lanes.
· Trucks are separated tromcam by
barriers on the trucks' blind side.
· Truck access points require
significant mixing with cars.
All interchanges and bridges on 1-81
will need to be expanded and
reconstructed.
FLUOR.
Summary of the I-81 Corridor Improvement Benefits
The Fluor team's concept provides real and tangible benefits to the 1-81 corridor communities and
the Commonwealth. Fluor has developed a concept that offers the greatest possible transportation
and public safety benefit at the lowest environmental and financial costs. Fluor's approach provides
a financial plan based on a new source of revenue with no additional financial burdens for the state.
At the same time~ this approach provides the flexibility to make future system improvements that
can be phased in, as additional transportation funding becomes available. Here is a summary of the
Fluor concept benefits to VDOT, the public, the region~ and the Commonwealth:
Our plan
puts public
safety first
Creates a cars-only lane -- left lane
reserved for cars only; trucks restricted to
right lanes only
Increased road capacity and spacing
between vehicles, reduced volume
density, and improved driver reaction
time conditions
Uses technology to create a model Expanded communications system
safety corridor throughout corridor
A faster construction schedule results in a As much os 15 percent reduction
safer rood sooner in fatalities
Open toll system creates o new source A toll system that {1) allows VDOT funds to
of revenue be allocated to other projects, (2) provides
locals with free access in most locations
and discounts through toll facilities, and
(;~) equitably balances toll fares for
through-traffic cars and trucks
A finance
plan that
works
No state or federal funding required With such funds extremely limited, this plan
allows the improvements now not later
Cost- Cost of project is financially feasible Construction now rather than
effective much later
design
Construction within right-of-way Reduced environmental and scenic impacts
concept
Realistic Diverts trucks and Facilitates VRE and TDE Roil capQcity improvements benefiting both
multi-modal passenger service plans freight and passenger plans
initiatives
General aviation, intercity bus, bicycles, Broader regional transportation
and pedestrian opportunities considered interconnectivity
Using ct Successful completion of the first public- Proven ability to take significant risk and to
proven team private project in Virginia -- the complete major complex projects in a timely
and approach Pocahontas Parkway and quality manner,
to get the job
Herb Morgan, who led the Pocahontas Experienced development and construction
done now
Parkway, will lead the 1-81 Improvement leadership team at the helm
program
Ateam with the resource capacity and Assures the job will be completed at a fixed
financial strength to take on this project price and on schedule as promised
Fluor believes in community involvement Opportunity for public to have most open
--our entire plan is open to the public and fuJlest discussion of what plan best
fulfills interests of the region and the
Commonwealth
The Fluor Plan~ fastest way to a safer road at a reasonable cost
SBL NBL I LEGEND
~ l~/ic{en to 6 Lanes ~ ~ P~0p0s~d P
7ff 1 1 ~J~ 12ff--~-- 14ft ~
Program Manager
· Fluor Virginia, Inc., $9 billion company and largest design-build firm that just opened the first Virginia
public-private partnership project, the Pocahontas Parkway
Design-Build Contractors
· Granite Construction Company in joint venture with Lane Construction Company, third and ninth largest
transportation construction firms respectively
· Gilbert Southern Corp., a subsidiary of Kiewit, the largest transportation construction firm
· Fluor assisted by Shirley Contracting Company, Clark/Shirley is the 15th largest transportation construction firm
Team Resources
Design
· Jacobs Engineering, third largest design firm
· Parsons Transportation Group (PTG), seventh largest design firm
· DMJM*HARRIS, fourth largest design firm
· Virginia Teeh Transportation Institute, a leading transportation research center
· Vollmer Associates, LLP, a transportation forecasting, revenue analysis, and traffic engineering specialist
· Anderson & Associates~ Inc., a design firm with surveying, inspection, and studies experience
· Land Planning & Design Associates, Inc., a landscape architecture and site-planning firm
F~nancial
· Bear Stearns & Co., financial underwriter that arranged the financing for the Pocahontas Parkway
· Charles Eden &. Company, innovated the use of tax-exempt structures for financing public-private pc~rtnerships
· Chmura Economies & Analytics, a recognized economic forecasting and modeling expert
Public Involvement and Legal
· LeClair Ryan Consulting~ Inc., o recognized public relations firm
· Nilliams, Mullen~ Clark~ & Dobbins, one of Virginia's largest law firms
· Reed Smith~ LLP, a major Virginia law firm
· VMS, Inc., an asset management leader that is currently maintaining 80 miles of 1-81
Specific Benefits of the I-81 Corridor Improvements
· Puts public safety first
· Incorporates a finance plan that works
· Based on a cost-effective design concept
· IncJudes realistic multi-modal initiatives
· Offers a proven team and approach
· PromOtes continuous public involvement
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
Mamh 17, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject:
Water Pollution Control
Plant Upgrade
This is to request space on Council's regular agenda for a 20-minute
presentation on the above referenced subject.
mitted,
Darl'ene k. ~
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
March 17, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Status Update on Wet Weather
Improvements to the Water Pollution
Control Plant
The design of the wet weather improvements at the Regional Water Pollution
Control (WPC) Plant is underway and on schedule. Sixty-five (65%) percent
plans have been submitted by the design firm of Hazen and Sawyer, Inc. City
staff, in conjunction with staff from the partner jurisdictions, have reviewed these
plans and provided comments. Interviews for firms to provide independent
inspection services during construction have been completed. The team of
Construction Dynamics Group and Hole Montes Associates is being
recommended for selection and has been endorsed by the Partner Jurisdictions
as well. Acquisition of land near the WPC Plant needed for the expansion is also
proceeding with the majority of the appraisal and title work being complete.
Closings are underway for several properties. Most owners have indicated their
desire to sell with several asking if the process can be accelerated.
As currently envisioned, the project would bid in the summer and early fall of this
year as three separate contracts. Contract A comprises the bulk of the wet
weather improvements to the front end of the plant including modifications and
additions to the plant's preliminary and primary treatment facilities, chemical
feed, and disinfection facilities. Contract B includes extensive process and yard
piping changes, two new secondary clarifiers, solids handling improvements and
significant flood protection measures. Contract C consists of building
construction and renovation. The contracts have been structured to promote
competitive bidding by increasing the available pool of construction companies
that can undertake this work. Placing all the work into one large contract could
limit bidding to only the largest contractors. Contract C has been structured to
remove heavy construction to allow greater participation by local firms. The
multiple contract approach is also expected to reduce construction time from 36
to 30 months.
The Honorable Mayor and Members of Council
Status Update on Wet Weather Improvements to the WPC Plant
March 17, 2003
Page 2 of 2
The original preliminary design report for these improvements completed by
Stearns and Wheler Engineers recommended a two-phase plan with a total
project cost of $74.1M. This amount was considered excessive by both City staff
and the Partner Jurisdictions so improvements were prioritized to create a
project that met the minimum regulatory requirements at an initial cost of $35M.
However, during the detailed design phase it became apparent that additional
facilities first recommended by the Stearns report were still needed to meet
reliability concerns and the increased need for flood protection. In addition,
certain capacity improvements, such as yard piping, that would have been
deferred are less costly to construct now than during a later project. For these
reasons, the cost of the improvements has increased over initial estimates. At
the 65% stage, construction costs are estimated $43.6M including a 15%
contingency. Total project costs are estimated at $47.7M which includes
construction as well as the design costs, property acquisition, and construction of
new road segments to serve areas of the neighborhood around the plant
affected by the expansion. The construction costs are in the typical range
expected for the flow capacity to be achieved.
The City and its Partner Jurisdictions have been negotiating cost sharing
formulas for this project as well as amendments to the existing contract and are
very close to reaching an agreement. It is anticipated that the City's cost share
of the wet weather improvements will be no more than 50% of the project costs.
City staff has applied for and obtained loan approval from the Virginia Resource
Authority at an interest rate below the municipal average rates. However, the
financing will require a sewer rate increase to cover the debt service. An
increase in sewer rates of 20% for FY04 and 15% for FY05 will be needed.
Respectfully submitted,
Darlene L. Burcham, City Manager
DLB/mtm
CC:
Jesse Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
George C. Snead, Jr., Assistant City Manager for Operations
Michael McEvoy, Director of Utilities
Scott Shirley, Water Division Manager
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #60-468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36262-031703 declaring the City's intent to
reimburse itself from the proceeds of its tax-exempt obligations for certain monies to be
appropriated by the City for the City's share of expenditures under a Contract for
Engineering and Consulting Services with Construction Dynamics Group, Inc., in the
amount of $914,781.00, in connection with wet weather improvements to the Regional
Water Pollution Control Plant.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 17, 2003.
/~/~, ~ ¢ ~,~.Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
George C. Snead, Jr., Assistant City Manager for Operations
Michael T. McEvoy, Director, Department of Utilities
S. Scott Shirley, Manager, Water Pollution Control Division
H:~Agenda.03\March 17, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of March, 2003.
No. 36262-031703.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of its
tax-exempt obligations for certain moneys to be appropriated by the City for the City's share of
expenditures under a Contract for Engineering and Consulting Services with Construction
Dynamics Group, Inc. in connection with wet weather improvements to the Regional Water
Pollution Control Plant; and providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U.S. Treasury Regulations, Section 1.150-2, the City hereby
declares that it reasonably expects and intends to reimburse itself from the proceeds of its tax-
exempt obligations in a principal amount currently estimated not to exceed $914,781 for certain
moneys to be appropriated by the City from time to time for the City's share of expenditures
under a Contract for Engineering and Consulting Services with Construction Dynamics Group,
Inc. in connection with the Regional Water Pollution Control Plant.
2. The Council hereby determines that the appropriation authorized
contemporaneously herewith is being made for a purpose for which the City is authorized to
contract with respect to, and contemplated to be reimbursed from the proceeds of, tax-exempt
obligations of the City. The maximum principal amount of tax-exempt obligations expected to
be contracted for by the City in connection with the financing of the City's share of expenditures
under a Contract for Engineering and Consulting Services with Construction Dynamics Group,
H:XM EASURES~r-intentconsultrwepc. 1 .DOC
Inc. in connection with wet weather improvements to the Regional Water Pollution Control Plant
is an amount currently estimated not to exceed $914,781.
3. This is a declaration of official intent adopted pursuant to U.S. Treasury
Regulations, Section 1.150-2. This declaration of official intent is being made not later than
sixty days after the payment of the expenditures authorized by Paragraph 1 of this Resolution.
4. The City Clerk is directed to file this Resolution among the permanent papers of
the City and hold it available for public inspection pursuant to the Virginia Freedom of
Information Act, §2.2-3700 et seq., Code of Virginia, 1950.
5. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
2
419097.2 024739RES
CITY OF RO INOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #60-468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36261-031703 amending and reordaining certain
sections of the 2002-03 Water Pollution Control Fund Appropriations, providing for
appropriation of $919,333.00, in connection with project management services for the
construction phase of wet weather improvements at the Regional Water Pollution Control
Plant; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 17, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc;
Dadene L. Burnham, City Manager
George C. Snead, Jr., Assistant City Manager for Operations
Michael T. McEvoy, Director, Department of Utilities
S. Scott Shidey, Manager, Water Pollution Control Division
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.03\March 17, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of March, 2003.
No. 36261-031703.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Water Pollution Control Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Water Pollution Control Fund Appropriations be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Capital Outlay $29,729,305
WPCP - Engineering Project Management (1-9) ..................................... 2,011,231
Revenues
Nonoperating $ 3,479,027
Wet Weather Improvements (10) ............................................................. 3,308,827
Retained Earnings
Retained Earnings - Available for Appropriation (11) ................................ $ 2,046,296
1) Regular Employee
Salaries
2) City Retirement
3) ICMA Match
4) FICA
5) Medical Insurance
6) Dental Insurance
7) Disability Insurance
8) Appropriated from
Other Governments
(003-510-8363-1002)
(003-510-8363-1105)
(003-510-8363-1116)
(003-510-8363-1120)
(003-510-8363-1125)
(003-510-8363-1126)
(003-510-8363-1131 )
(003-510-8363-8999)
7,472
584
217
588
1,008
7O
21
1,086,490
9) Appropriated from
General Revenue (003-510-8363-9003)
10) Wet Weather Improvements (003-110-1234-1501 )
11) Retained Earnings -
Available for Appropriation (003-3348)
$ 914,781
1,091,898
(919,333)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
Mamh 17, 2003
The Honorable Ralph K. Smith, Mayor
The Honorable Nelson Harris, Vice Mayor
The Honorable William Bestpitch, Council Member
The Honorable William Carder, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Linda Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Contract for Project
Management Services for
Construction Phase of the Wet
Weather Improvements at the
Regional Water Pollution Control
Plant
In June of 2002, City Council authorized the design of Wet Weather
Improvements at the Regional Water Pollution Control Plant. This design effort
included an aggressive schedule for completion based upon terms negotiated
with State Regulatory agencies. This schedule culminates in a September start
date for construction activities at the facility.
In an effort to ensure that this project fully meets all defined expectations and that
the constructed elements represent the best economic alternatives for the
Region, a second RFP for completion of Engineering Peer Review Services and
Project Management services for the construction phase was issued in October
2002.
The City Manager plans to award a contract for the above work to Construction
Dynamics Group, Inc., a Maryland Corporation, with offices in Richmond,
Virginia. This firm was selected from the twelve proposals that were submitted.
The contract will be for an amount not to exceed $2,001,271.00, but funding
needs to be provided as set forth below. The City's portion of the funding for this
Contract will be $914,781. Significant provisions of the Contract include
The Honorable Mayor and Members of Council
Contract for Project Management Services for Wet Weather Improvements at the WPC Plant
March 17, 2003
Page 2 of 3
liquidated damage provisions related to project management ($50,000 in
damages if the Project Manager is replaced) as well as two significant cost
saving alternatives. The first cost saving measure includes the temporary re-use
of neighboring properties and structures currently being acquired as office space
for the project. The second cost saving measure proposed under this contract is
for the City to provide a full time project administrative secretary, which will result
in a savings of approximately $100,000 over the anticipated three year project
schedule.
Utility Staff and the Department of Finance have completed a State Revolving
Loan Fund application to request reduced interest project funding from the State.
The State has returned an initial approval of the loan request with a very
competitive interest rate. A future report will be brought forward from staff for
Council's consideration of this financing option. The terms of the loan require
that the closing date for the funds coincide with a construction start date,
therefore requiring that the locality bear the cost of engineering services at the
very beginning of a project. In order to proceed with this work expeditiously, the
cost of this contract will require an appropriation from the Water Pollution Control
Fund retained earnings. The Water Pollution Control Fund will then reimburse
itself if and when the loan is initiated. The balance of monies will be provided
from contributions by the partnering jurisdictions according to a mutually agreed
cost allocation formula, which is substantially similar to those set forth in the
Multi-Jurisdictional Contract of November 1994.
Recommended Action:
Authorize one full-time Administrative Secretary position to assist with project
administration to run concurrently with the duration of the project.. Funding for
this position for the upcoming year will be included as part of the FY04 budgeting
process.
Appropriate $914,781 from the Water Pollution Control Fund retained earnings to
provide design and consulting services described in this letter and $4,552 to
cover salary and benefits for the remainder of the fiscal year into a new project
account to be established by the Finance Director. Appropriate funding and
corresponding revenue estimates to be received from the partnering jurisdictions
according to the cost allocation formula set forth in the Multi-Jurisdictional
Contract of November 1994.
The Honorable Mayor and Members of Council
Contract for Project Management Services for Wet Weather Improvements at the WPC Plant
March 17, 2003
Page 3 of 3
Adopt a resolution declaring the City's intent to reimburse itself up to the
$914,781 from proceeds from the State Revolving Loan Fund or from a future
bond issue.
City Manager
DLB/mtm/ss
O~
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
George C. Snead, Jr., Assistant City Manager for Operations
Michael T. McEvoy, Director of Utilities
Scott Shirley, WPC Division Manager
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
March 20, 2003
File #60-467
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36263-031703 amending and reordaining certain
sections of the 2002-03 School and School Capital Projects Funds Appropriations,
providing for appropriation of $2,509.00 for the Child Specialty Services program,
$254,869.00 for the Juvenile Detention Home program, $4,000.00 for the Expanded GED
Testing Services program, and $500,000.00 for architectural fees for Patrick Henry High
School; and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 17, 2003, and is in full force and effect
upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc: Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W.,
Roanoke, Virginia 24017
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Darlene L. Burcham, City Manager
Cindy H. Lee, Clerk, Roanoke City School Board
Barry L. Key, Director, Office of Management and Budget
N:\CKMHl~Agenda.03\March 17, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of March, 2003.
No. 36263-031703.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
School and School Capital Projects Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 School and School Capital Projects Funds Appropriations be, and the same
are hereby, amended and reordained to read as follows, in part:
School Fund
Appropriations
Education '$136,642,684
Child Specialty Services 2002-03 (1-8) .................................................... 72,264
Juvenile Detention Home 2002-03 (9-18) ................................................ 477,260
Expanded GED Testing Service 2002-03 (19-20) ................................... 4,000
Other Uses of Funds (21-22) ................................................................... 7,071,719
Revenues
Education
Child Specialty Services 2002-03 (23) .....................................................
Juvenile Detention Home 2002-03 (24) ...................................................
Expanded GED Testing Service 2002-03 (25) .........................................
$'134,656,550
72,264
477,260
4,000
School Capital Proiects Fund
Appropriations
Education $, 21,417,418
Patrick Henry High School Project (26) ................................................... 250,000
Revenues
Miscellaneous $ 1,950,000
Tmnsferfrom School Fund (27) ............................................................... 250,000
1) Educational
Coordinator
2) Social Security
3) State Retirement
4) Health Insurance
5) State Group Life
Insurance
6) Travel
7 Supplies
8 Other Materials
9 Substitutes
10 Educational
Coordinators
11 Social Security
12 State Retirement
Health Insurance
14 State Health Insurance
15 Indirect Costs
16 Staff Travel
17 Instructional Materials
18 Other Costs
19 GED Examiners
20 FICA
21 Interest
22 Transfer to School
Capital Projects Fund
23) State Grant Receipts
24) State Grant Receipts
25) State Grant Receipts
26) Appropriated from
General Revenue
27) Transfer from
School Fund
008-062-6581-6554-0138) $ 666
008-062-6581-6554-0201) 51
030-062-6581-6554-0202) 63
030-062-6581-6554-0204) 121
030-062-6581-6554-0205
030-062-6581-6554-0551
030-062-6581-6554-0614'
030-062-6581-6554-0615'
030-062-6583-6554-0021'
(404)
1,132
500
380
3,500
'030-062-6583-6554-0138 181,907
030-062-6583-6554-0201 17,260
030-062-6583-6554-0202 17,172
030-062-6583-6554-0204 15,172
030-062-6583-6554-0205 (1,306)
030-062-6583-6554-0212 6,764
030-062-6583-6554-0551 3,500
030-062-6583-6554-0614 9,700
030-062-6583-6554-0615) 1,200
030-062-6760-6334-0129) 3,694
030-062-6760-6334-0201) 306
030-065-6007-6996-0902) (250,000)
(030-065-6007-6999-9531) 250,000
(030-062-6581-1100) 2,509
(030-062-6583-1100) 254,869
(030-062-6760-1100) 4,000
(031-065-6066-6896-9003) 250,000
(031-060-6066-1297)
250,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
.~ Gloria P. Manns, Chairman Marsha W. Ellison
Ruth C. Willson, Vice Chairman William H. Lindsey
F. B. Webster Day Melinda J. Payne
//Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
Robert J. Sparrow
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
March 17, 2003
The Honorable Ralph K. Smith, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its March 4 meeting, the Board
respectfully requests City Council to approve the following appropriations:
· $2,509.00 for the Child Specialty Services program to provide funds for the
salary and expenses of the educational coordinator. This continuing program
will be reimbursed one hundred percent by State funds.
· $254,869.00 for the Juvenile Detention Home program to provide funds for
the salary and expenses of the three educational coordinators. This
continuing program will be reimbursed one hundred percent by State funds.
· $4,000.00 for the Expanded GED Testing Services program to operate a
satellite GED test center at the Virginia Employment Commission and expand
the testing services in the Roanoke City testing area. This continuing
program will be reimbursed one hundred percent by State funds.
· $500,000.00 for the cost of architectural fees for the development of
construction documents for the Patrick Henry High School project. Funding
for this project is provided equally from City Capital funds and the Schools'
Debt Service Reserve.
The School Board appreciates your approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
Mrs. Gloria P. Manns
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mr. Jim Wells (with accounting details)
Preparing Students for Success
JESSE A. HALL
Director of Finance
email: jesse hal]@ci roanoke va.us
March 17, 2003
CITY OF ROANOKE
DEPARTMENT OF F1NANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci roanoke.va.us
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable William H. Carder, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
We have reviewed the attached request to appropriate funding for the School Board. The
accompanying budget ordinance will appropriate funds as requested by the School Board
except for the Patrick Henry High School project. Per a discussion with the Assistant
Superintendent for Operations, we will defer appropriation of the City funding requested
pending a meeting to discuss interim cash flow needs of this project until the time of bond
issuance.
$2,509 for the Child Specialty Services program to provide funds for the salary and
expenses of the educational coordinator. This continuing program will be reimbursed
one hundred percent by State funds.
$254,869 for the Juvenile Detention Home program to provide funds for the salary and
expenses of the three educational coordinators. This continuing program will be
reimbursed one hundred percent by State funds.
$4,000 for the Expanded GED Testing Services program to operate a satellite GED test
center at the Virginia Employment Commission and expand the testing services in the
Roanoke City testing area. This continuing program will be reimbursed one hundred
percent by State funds.
$250,000 for the cost of architectural fees for the development of construction
documents for the Patrick Henry High School project. Funding for this project is
available in the Schools' Other Uses of Funds account (030-065-6007-6998-0902) as a
result of funding that has been earmarked for future debt service which is available to
cash-fund project costs until debt for this project is issued.
Honorable Mayor and
Members of City Council
March 17, 2003
I recommend that you concur with this report of the School Board.
Sincerely,
Jesse A. Hall
Director of Finance
Attachment
JAH/ctg
C;
Dadene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
E. Wayne Harris, Superintendent of City Schools
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of March, 2003.
No. 36264-031703.
A RESOLUTION amending Paragraph 2 of Resolution No. 35958-070102, which
established a meeting schedule for City Council for the Fiscal Year commencing July 1,
2002, and terminating June 30, 2003, by eliminating subsection (c) of Paragraph 2 which
provided for meetings of City Council to be held on each fifth Monday for the purpose of
receiving briefings and reports of Council members serving in liaison capacities on various
committees and for planning purposes.
WHEREAS, Resolution No. 35958-070102, adopted on July 1, 2002, established a
meeting schedule for City Council for the Fiscal Year commencing July 1, 2002, and ending
June 30, 2003; and
WHEREAS, it is the desire of City Council to eliminate the provision in Resolution
No. 35958-070102, providing for the holding of meetings on every fifth Monday.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Paragraph 2 of Resolution No. 35958-070102, adopted on July 1, 2002, is
hereby amended to read and provide as follows:
2. For such fiscal year, City Council shall hold regular meetings on
the first and third Mondays of each month, at the following times of
commencement:
(a) Unless otherwise provided by resolution of Council, each
regular meeting on the first Monday in each month shall commence at 9:00
a.m. for the conduct of informal meetings, work sessions or closed meetings.
Thereafter Council shall take up the regular agenda at 2:00 p.m. Council may
recess between the 9:00 a.m. session and the 2:00 p.m. session.
(b) Unless otherwise provided by resolution of Council, each regular
meeting on the third Monday in each month and on October 15 shall
commence at 2:00 p.m for the conduct of regular business. The second
meeting of each month shall be recessed upon the completion of all business
except the conduct of public hearings, and such meeting shall be reconvened at
7:00 p.m. on the same day for the conduct of public heatings.
2. All other provisions relating to establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1, 2002, and ending June 30, 2003, contained
in Resolution No. 35958-070102, shall remain unchanged and in full force and effect.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #20-316
Stephanie M. Moon
Deputy City Clerk
Sheiia N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 17, 2003, Council Member Bestpitch called attention to concerns expressed by
drivers regarding speeding citations on Towne Square Boulevard, N. W., between Valley
View Boulevard and Airport Road. He advised that there is a 25 miles per hour speed limit
sign on one side of the road, but not on the other side, and requested that the matter be
referred to the City Manager for report to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHl~Agenda.03~March 17, 2003 correspondence.wpd
CITY.. OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #5-110-165-200-316
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 17, 2003, Council Member Carder expressed concern with regard to speeding
vehicles in Roanoke's residential neighborhoods. He requested that the City Manager
appoint a study committee composed of law enforcement representatives, City Planning
staff, neighborhood representatives and citizens to review actions taken by other localities
to slow traffic down and to make neighborhoods safer.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
N:\CKMHl~Agenda.03\March 17, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk(~ci.roanok¢.va.us
March 20, 2003
File #165
STEPHANIE M. MOON
Dcputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
I am attaching copy of Ordinance No. 36265-031703 approving the Gainsboro
Neighborhood Plan, and amending Vision 2001 - 2020, the City's Comprehensive Plan, to
include the Gainsboro Neighborhood Plan; and dispensing with the second reading of this
ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 17, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Bill Reinhold, President, Gainsboro Southwest Community Organization, 301 Patton
Avenue, N. E., Roanoke, Virginia 24016
V. Lee Wolfe, President, Gainsboro Neighborhood Alliance, 206 Rutherford Court,
N. W., Roanoke, Virginia 24016
Evelyn D. Bethel, President, Historic Gainsboro Preservation District, Inc., 35 Patton
Avenue, N. E., Roanoke, Virginia 24016
Ms. Helen E. Davis, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Martha P. Franklin, Secretary, City Planning Commission
H:\Aoenda.03\March 17 2003 corresoondence.WDd
iN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of I~arch, 2003.
No. 36265-031703.
AN ORDINANCE approving the Gainsboro Neighborhood Plan, and amending
Vision 2001 - 2020, the City's Comprehensive Plan, to include the Gainsboro Neighborhood
Plan; and dispensing with the second reading of this ordinance by title.
WHEREAS, the Gainsboro Neighborhood Plan (the "Plan") was presented to the
Planning Commission;
WHEREAS, the Planning Commission held a public hearing on February 20, 2003,
and recommended adoption of the Plan and amending Vision 2001 - 2020, the City's
Comprehensive Plan (the "Comprehensive Plan"), to include such Plan; and
WHEREAS, in accordance with the provisions of {}15.2-2204, Code of Virginia
(1950), as amended, a public hearing was held before this Council on Monday, March 17,
2003, on the proposed Plan, at which hearing all citizens so desiring were given an
opportunity to be heard and to present their views on such amendment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That this Council hereby approves the Gainsboro Neighborhood Plan and
amends Vision 2001 - 2020, the City's Comprehensive Plan, to include the Gainsboro
Neighborhood Plan as an element thereof.
2. That the City Clerk is directed .to forthwith transmit attested copies of this
ordinance to the City Planning Commission.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Architectural Review Board
Board of Zoning Appeals
Planning Commission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning~ci.roanoke.va.us
March 17, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Gainsboro Neighborhood Plan
Planning Commission Action:
On February 20, 2003, the Planning Commission, by a vote of 6-0 (Messrs. Butler, Campbell,
Chrisman, Manetta, Rife and Williams voting in favor and Mr. Hill absent), recommended that
City Council adopt the Gainsboro Neighborhood Plan as an element of the City's
comprehensive plan.
Background:
The Gainsboro Neighborhood Plan was developed over a series of meetings and community
workshops sponsored by the City's Planning Building and Development Department. Planning
staff, along with Nottingham Associates, worked with neighborhood interests to evaluate existing
neighborhood conditions, identify issues, and develop the plan's policies and actions.
The Planning Commission considered the plan at its February 20, 2003, meeting. Mr. Jacques
Scott, City Planner, reported on the planning process and gave a brief overview of the current
land uses, current zoning, and the future land use plan.
Mr. Richard Rife, Planning Commissioner, gave the report of the Long Range Planning
Committee. The committee held a meeting on Tuesday February 18, which was attended by
several neighborhood representatives. Mr. Rife said the group came to a general consensus on
all but two issues. First was the Claytor property, which the owners preferred not be mentioned
in the plan. The second issue was that the Henry Street Foundation and the Roanoke Valley
Cultural Exchange were not mentioned in the plan.
Mr. Brian Townsend responded that the Claytor property was now mentioned on page 18 of the
plan and specific wording related to the property had been modified. He also said that the two
groups that were not mentioned did not have formal standing as civic groups or as established
development organizations, and that it was staff's recommendation that those not be included in
the plan.
Mr. Rife suggested that the Henry Street Foundation not be specifically listed in the plan, but be
identified in the report to City Council as a group that was being organized and expected to
propose future development projects in the Henry Street area.
Mr. Bill Modica, project manager for the Roanoke Valley Cultural Exchange, stated that the
Cultural Exchange has been incorporated since April 2002, and had completed a proposal that
had been submitted to the RRHA. He asked that the Cultural Exchange also be mentioned in
the City Council report as one of the groups desiring to work in the Henry Street area.
The following people spoke in general support of the plan: Mr. Thomas Schwendeman, 1098
Saint Clair Lane (Vinton); Ms. Helen Davis, 35 Patton Avenue; and Ms. Evelyn Bethel, 35 Patton
Avenue. The speakers felt that most outstanding issues were resolved. However, Ms. Bethel
and Ms. Davis expressed concerns about the RNDC Crew Suites building being described as a
5-6 story building. After discussion, motion was made, duly seconded and approved, by a vote
of 6-0, to delete the words "5-6 story" from page 17 of the plan.
Considerations:
The plan identifies five strategic initiatives:
Housing Development: A comprehensive, community-endorsed housing strategy is
required. The strategy should promote rehabilitation, maintenance, well-designed infill
development, and increased resident ownership.
2. Henry Street Revitalization: Henry Street is important to the neighborhood's overall
revitalization because it will provide a nucleus around which the neighborhood can develop.
3. Conservation: Zoning changes are needed to establish future land use patterns and
architectural design standards that will protect the character of the neighborhood. The
residential areas should be nominated for listing on the National Register of Historic Places
and Virginia Landmark Register. Historic designations will promote rehabilitation and high
quality infill development.
4. Capacity Building: Gainsboro's residents are willing participants in determining the future
of their neighborhood. Neighborhood-based organizations will be crucial to initiating and
sustaining revitalization efforts. The many groups and individuals working toward
Gainsboro's revitalization must collaborate to ensure open communication and awareness of
development projects.
Infrastructure: Gainsboro should have safe, well-designed streets and other infrastructure.
Traffic management and street design must be evaluated and improved to ensure
compatibility with the neighborhood setting.
The neighborhood plan also includes a future land use map to guide development and zoning
patterns in the neighborhood.
Vision 2001-2020 supports adoption of the plan in Policy NH P3, which states that neighborhood
plans will be adopted for all neighborhoods.
Recommendations:
The Planning Commission, by a vote of 6-0, recommended that City Council adopt, as a
component of Vision 2001-2020, the Gainsboro Neighborhood Plan, as modified on February
20, 2002.
Respectfully submitted,
Robert B. Manetta, Chairman
City Planning Commission
attachments
CC:
Dadene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
IN THE PLANNING COMMISSION OF THE CITY OF ROANOKE, VIRGINIA
This 20th day of February, 2003
A RESOLUTION recommending the adoption of the Gainsboro Neighborhood
Plan as an element of the City's Comprehensive Plan.
WHEREAS, a series of community workshops were held in the Gainsboro
neighborhood to gain input into the plan;
WHEREAS, the draft plan has been reviewed by the neighborhood, city staff, and
the Long Range Planning Committee of the City of Roanoke Planning Commission; and
WHEREAS, the Gainsboro Neighborhood Plan has been advertised in
accordance with Section 15.2-2204 of the Code of Virginia (1950), as amended, and
pursuant to that notice, a public hearing was held on February 20, 2003, at which all
persons having an interest in the matter were given a chance to be heard.
BE IT RESOLVED by the Planning Commission of the City of Roanoke that it
recommends to City Council that the Gainsboro Neighborhood Plan, dated February 20,
2003, be adopted as an element of the City's Comprehensive Plan, and that by
signature of its Chairman below, the Planning Commission hereby certifies the attached
copy of the neighborhood plan to City Council.
ATTEST:
Gainsboro
Neighborhood
Plan
Draft for March 17, 2003, City Council Hearing
Recommended by the
Planning Commission on February 20, 2003
vision
Introduction
Gainsboro, Roanoke's oldest village, is part of the overall neighborhood fabric of Roanoke. Located
in the heart of Roanoke just north of thc City Markct,_Gainsboro is boundcd on the north by Orange
Avenuc, on the west by 5~ Street, on the east by 1-581/Williamson Road, and on the south by thc Norfolk
Southern Railway tracks. Because of its central location and acccss to major a~rials, Galnsboro has
convenient access to othcr neighborhoods, downtown, and other parts of thc city. Thc neighborhood
provides a variety of oppommities for living, from suburban-style development to more traditional
historic areas.
Gainsboro
Vicinity
This plan will bcoome an integral part of Vision 2001-2020, Roanoke's Comprehensive Plan. Vision
2001-2020 recommends that neighborhood organizations, civic groups, and businesses be involved in the
development of neighborhood plans. The Roanoke Department of Planning Building and Development,
along with Nottingham Associates, worked with neighborhood representatives, residents, property
2
owners, and business owners to prepare this neighborhood plan. Through numerous work sessions, the
community's issues, opportunities, and areas of greatest need were discussed. This involvement formed
the basis for the plan's recommendations and assured that community interests, as well as the overall
concerns of the city, were addressed. A group of interested community representatives consistently
attended work sessions. Their historical perspectives, thoughtful input, and direct comments were
invaluable to the development of this plan. Discussion was organized around six key neighborhood
planning elements:
· Community Design
· Residential Development
· Economic Development
· Infrastructure
· Public Services
· Quality of Life
The Community Design element looks at physical design features and land use patterns. Residential
Development addresses existing and new housing opportunities. Economic Development deals with
commercial and industrial development in the neighborhood. The Infrastructure element evaluates
transportation systems and utility systems such as water, sewer, and storm drainage. The Public Services
element assesses Fire/EMS, pohce and other city services. Finally, thc Quality of Life element addresses
recreational opportunities, environmental issues, education, and community development. Each plan
element contains information about current conditions and issues.
Strate.qic Initiatives
While this plan contains many recommended policies, there are five Strategic Initiatives on which
implementation should be focused:
· Housing Development: A comprehensive, community-endorsed housing strategy is required. The
strategy should promote rehabilitation, maintenance, well-designed infill development, and increased
resident ownership.
· Henry Street Revitalization: Henry Street is important to the neighborhood's overall revitalization
because it will provide a nucleus around which the neighborhood can develop.
· Conservation: Zoning changes are needed to establish future land use patterns and architectural
design standards that will protect the character of the neighborhood. Eligible residential areas should
be nominated for listing on the National Register of Historic Places and Virginia Landmarks Register.
Historic designations will promote rehabilitation and high quality infill development.
· Capacity Building: Gainsboro's residents are willing participants in determining the future of their
neighborhood. Neighborhood-based organizations will be crucial to initiating and sustaining
revitalization efforts. The many groups and individuals working toward Gainsboro's revitalization
should collaborate to ensure open communication and awareness of development projects.
3
Infrastructure: Gainsboro should have safe, well-designed streets and other infrastructure. Traffic
management and street design must be evaluated and improved to ensure compatibility with the
neighborhood setting.
History
Gainsboro's history and character make it one of the city's strongest and most distinctive
neighborhoods. The name Gainesborough (later shortened to Gainsboro) formerly referred to an area that
was centered on the present intersection of Orange Avenue and Williamson Road. Developer William
Rowland laid out the area and it was named after its founder and financier, Major Kemp Games. The
Town of Gainesborough was incorporated in 1835. When the Virginia and Tennessee Railroad arrived in
1852, it passed to the south of Gainesborough. Commeme and population began to move south toward
the railroad in the area of downtown and the present-day Gainsboro neighborhood. This new settlement
was called Big Lick and the older areas were referred to as Old Lick. Old Lick became a predominantly
African American community. Old Lick and Big Lick eventually became Roanoke in 1882.
Most of the development in what is now the Gainsboro neighborhood occurred between 1890 and
1940. Beginning in the 1920's, the Gainsboro neighborhood transformed from a predominantly white
residential neighborhood to a predominantly African American community with its own institutions,
businesses, and leaders. Gainsboro is noted for its development between 1900 and 1920, when Henry
Street became the cultural and commercial center of the African American community. Gainsboro in the
1930's was the center for Roanoke's minority businesses, public facilities, housing and services.
Residents included teachers, doctors, ministers, nurses, small business operators, and artisans. The area is
notable as one of the few places in the South where the African American community developed self-
sufficient institutions and services such as a library, hospital, school, newspaper, and hotel(
The area of Wells, Gilmer, and Patton Avenues and Henry Street played a key role in the growth and
development of Roanoke. The area was home to one of the major railway systems in the United States
and was selected as the site for the Hotel Roanoke. In the late 1800s, several major religious
denominations built their first churches in the area.
Today, Gainsboro has numerous landmark buildings that provide a link to Roanoke's past.
Buildings on the National Register of Historic Places include St. Andrews Catholic Church, Hotel
Roanoke, the Gainsboro Library, and the Norfolk 8: Western Railway buildings (now the Higher
Education Center and Eight Jefferson Place). Portions of the residential areas of the neighborhood have
been identified as eligible for listing on the National Register.
Baratta, Erin, Gainsboro Historic Context, 1992, Roanoke Regional Preservation Office
(Virginia Department of Historic Resources)
4
In addition, to important landmark buildings, the neighborhood was home to several African
Americans whose life achievements had an impact on our nation. The home of Oliver W. Hill, a
renowned Civil Rights lawyer, is located on Gilmer Avenue~ Judge Edward R. Dudley, the first black
United States ambassador, also lived on Gilmer Avenue in Gainsboro. Drs. J.H. Roberts, J.B. Claytor,
S.F. Williman, and L.C. Downing, all residents of Gainsboro, were the founders of the Burrell Hospital.
Originally located on Henry Street, the hospital was chartered in 1915, and was one of the first to serve
the African American community of the Roanoke Valley.
Like many inner-city neighborhoods in America, the Gainsboro community continues to deal with
the consequences of the urban renewal programs of the 1960s and 70s that displaced many families and
businesses. The general sentiment today in America, and in Gainsboro, is that urban renewal was
something done to the community instead of with the community. One of the main purposes of this plan
is to ensure that the community is involved in determining its own future and that the community's goals
and interests are reflected in future development, ultimately leading to a better and more vibrant
Gainsboro.
Community Values
Through the workshops and input fi.om residents, the following general values were agreed upon:
· Encourage increased homeownership levels in thc neighborhood.
· Protect the architectural character of the neighborhood. New buildings should respect the existing
neighborhood character with respect to scale and design. Existing residential areas should be
protected from encroachment by commercial uses.
· Encourage continuing personal development through educational, cultural and historical resources.
· Ensure that all residents and owners responsibly maintain their properties
· Promote a safe, crime-flce environment for those who live, work, and play in thc neighborhood.
· Welcome diverse nationalities, races, ages, and income levels.
Community Desi.qn
Land Use and Zoninq
Land use in Gainsboro is diverse. While much of thc land is used for single-family residential, the
neighborhood contains considerable amounts of high-density residential, commercial, and industrial uses.
Zoning patterns generally reflect the existing land uses. However, the areas that am zoned RM-2
(multifamily residential) actually have single- and two-family residential as the predominant land use.
Over half the parcels are vacant.
Land Use # Parcels % Acres
Single-family 243 37% 36 20%
Duplex 36 5% 5 3%
Townhouse 10 2% 2 1%
Multifamily 4 1% 2 1%
Institutional 6 1% 42 24%
Industrial 6 1% 34 19%
Commercial 13 2% 16 9%
Vacant/Other 336 51% 39 22%
TOTAL 655 100% 176 100%
West of C, rainsboro Road is zoned mainly Residential Multifamily, Medium Density (RM-2), except
for the Coca Cola Plant, which is zoned Light Manufacturing (LM). The northwest portion of the
neighborhood is suburban in character. The detached single- and two-family dwellings in this area were
built in the late 1970's and early 1980's. Most of these homes am modern ranch style structures situated
on larger lots.
East of Gainsboro Road is predominantly zoned Light Manufacturing (LM), and Central Business
District (C-3). The northeastern pa~t of the neighborhood is zoned mostly LM, with some commercial
uses. The major uses in this area are Holiday Inn Express, YMCA, contractor supply warehouses, and
Roanoke Catholic School. The southeast portion of the neighborhood is mainly zoned C-3, Central
Business District, and RM-2, Residential Multifamily. This area has major institutional uses such as
Gainsboro Library, Hotel Roanoke, the Higher Education Center, Social Security Administration, First
Baptist Church, and the Dumas Center. The southeastern portion also has residential areas such as the
Historic Gainsboro District, Our Lady of the Valley, and Eight Jefferson Place. Henry Street is also
located in the southeastern part of the neighborhood.
The part of the neighborhood north of the Coca Cola plant i ' ' ' '
s where Gainsboro s oldest housing ~s
located. Most of the single- and two-family detached homes were built between 1890 and 1940. The
6
most commonly-found house styles are Folk Victorian, Queen Anne Victorian, and related vernacular
styles. Many of the homes in this area are small and positioned on long, narrow lots. Some lots are only
20 to 25 feet in width and side yards are very small.
Physical Layout
The terrain in Gainsboro is rolling with some steep grades. The elevated areas of the neighborhood
along Cherry and Patton Avenues allow for some of the best panoramic views of the Roanoke Valley and
downtown. The neighborhood environment is unique and expresses the diverse character of the city.
Streets are generally arranged in a go'id pattern, but the grid has been modified and interrupted by
numerous street and redevelopment projects. The historic parts &the neighborhood have narrow,
interconnected streets, while the redeveloped suburban areas have wide streets that terminate in dead
ends.
The traditional areas feature compact lots that are deep and narrow and range from 2,500 to 5,000
square feet. Building forms generally follow the lot pattern and occupy 40-50% of the lot. Most houses
are set within 30' of the street. In contrast to the traditional areas, the modem suburban area has large
lots, ranging from 7,000 to 18,000 square feet. Houses typically occupy only 7-15% of the lot area and
are set back from the street 30' or more.
Vision 2001-2020 recommends that new residential development incorporate traditional
neighborhood design principles rather than suburban patterns. In Gainsboro, future development should
respect (and be guided by) traditional development patterns rather than those &the redeveloped areas.
Gateways
Gateways distinguish Gainsboro from other areas and are important to the image of thc
neighborhood. Vision 2001-2020 views gateways as very important elements in defining different areas
of the city. The neighborhood has six principal gateways:
· Gainsboro Bridge
· Wells Avenue at Williamson Road/I-581
· Fifth Street at Orange
· Fifth Street at Shenandoah
· Gainsboro Road at Cherry Avenue
· 1~t Street (Henry Street) Bridge
The Gainsboro Bridge and the Wells Avenue gateways feature attractive masonry signs, brick
sidewalks, historic lighting fixtures, tree-lined streets, and brick crosswalks.
Fifth Street serves as a gateway to two neighborhoods: Gainsboro and Gilmer. Filch Street along its
length generally has a neglected appearance. In addition, there are no sidewalks between Orange and
Madison Avenues. Trash, broken glass, and overgrown weeds are common along this segment of the
7
street. Northwest Neighborhood Environmental Organization is proposing a new development along
Fifth Street between Centre and Loudon Avenues. The plan calls for reconfiguration of Fifth Street with
a landscaped median and on-street parking. This project should improve the appearance of this
neighborhood gateway.
Gainsboro Road at Cherry Avenue features a masonry sign marking the entrance to Historic
Gainsboro. The presence of large parking lots in this area makes this a weak gateway in terms of
appearance.
The neighborhood's northern boundary along Orange Avenue is a wooded and steeply graded strip
of land that creates a defined neighborhood edge. Most of the property is owned by the Roanoke
Redevelopment and Housing Authority. This plan recommends that the property remain as undeveloped
green space that could potentially be planted with attractive landscaping and flowers.
Henry Street is located just north of the First Street Bridge adjacent to the Higher Education Center.
As this area is revitalized, it will become a major gateway into the neighborhood from downtown.
Community Desi,qn Issues:
· Steep terrain and relatively small lots make development challenging
· FitCh Street needs attention along its entire length
· Over half thc lots are vacant
· Neighborhood lacks a recognizable activity center
· RM-2 zoning permits higher density than what actually exists in the neighborhood.
8
HM
Lend U~e Key:
Single famiiy
T~nhouse
;~:*: Two family
~ Mutt~ fa mlly
~1 Commercial
~11 Indust,al
I Park
I Religious
~1 Public
~cant
Existing Land Use and Zoning
Zoning Key
RM-2: Residential Multifamily
C-3: Central Busi~ees District
LM: Light Manufacturing
HM: Haavy Manufacturing
H-2: Neighbo~houd Preservation Dictrict
Gainsboro Neighborhood Plan
Roanoke Department of
Planning Building and Development
Future Land Use
Future Land Use Key
Gainsboro Neighborhood Plan
Roanoke Department of
Planning Building and Development
l0
Community Desitin Recommendations
Policies:
Roanoke will encourage Gain~boro to be a mixed use urban neighborhood with opportunities for
housing, employment (with opportunity for advancement), and services for all ages, races, and
incomes. Compatibility between diverse uses will be encouraged through high quality design of
buildings and sites.
Gainsboro is recognized as having unique architectural and historic value to Roanoke. Therefore,
Roanoke will ensure that future development is compatible with the existing historic neighborhood
fabric. The design of new development should enhance and contribute to the neighborbood's long-
term viability.
Henry Sweet will become a major village center that will be the focal point of the neighborhood. It
should have uses that serve the surrounding neighborhood as well as those that appeal to broader
markets. First floors of buildings should be dedicated to higher intensity commercial uses and upper
floors should be dedicated to lower intensity uses such as offices and residences. Buildings ranging
from 2-4 stories should be the norm. In some cases, buildings taller than four stories may be
appropriate, but should be carefully considered in order to preserve important vistas into and from
downtown. Henry Street should include a central square as a community gathering place. The village
center can also include some high-density residential development in appropriate locations.
Development on Henry Street should implement the general principles contained in RNDC's
development concept such as public spaces, attractive streetscapes and landscapmg, building
placement, structured parking, and mixed uses.2
Thc immediate area surrounding the Henry Street village center should be used for higher density
residential development such as apartments and townhouses. Lower intensity business development
such as offices would also be appropriate in this area. (See Future Land Use map)
Areas farther away t~om the village center will be medium density residential, primarily single family
residences. A limited number of duplexes may be scattered throughout these areas, with coraer lots
being the most appropriate locations. (See Future Land Use map)
Streets and public spaces will be designed to support a walkable community.
Parking will be de-emphasized as a land use by encouraging the use of on-street parking, structured
parking, and shared parking arrangements. Where parking is provided on development sites, it should
be located to the rear or to the side of buildings.
Actions:
· Initiate a comprehensive rezoning to encourage desired development patterns in accordance with the
Future Land Use map.
· Implement historic district (H-2) and Neighborhood Design District (NDD) zoning overlays to
preserve the historic character of the neighborhood and provide quality design standards for new
development.
· Establish a central square as part of the Henry Street project.
2 RNDC Sketchbook for The Yard at Henry Street, dated July 13, 1998, as adopted by the Roanoke Redevelopment
and Housing Authority.
11
· Review the design of major streets and initiate projects to create pedestrian and bike friendly
corridors where automobile traffic travels at speeds appropriate for a neighborhood setting.
· Target infrastructure improvements in support of private development where the proposed uses and
designs implement the recommended policies and actions of this plan.
· Initiate beautification projects in the neighborhood, with a priority on improving gateways.
· Encourage collaboration of community groups to landscape and beautify private properties.
12
Residential Development
Population and housing
Gainsboro is one of the few urban neighborhoods in Roanoke that has seen population growth;
population increased from 767 in 1990, to 967 in 2000 (U.S. Census). The neighborhood gained 200
residents, m part due to the opening of Our Lady of the Valley Nursing Home which can accommodate
170 residents. Eight Jefferson Place will feature eighty upscale apartments with a capacity of 150
residents, so continued population growth is certain. The majority (73%) of the population is African
American. Between 1990 and 2000, there was a slight increase in White and Other race/multiracial
populations. The home ownership rate in Gainsboro is 41.5%, well below the city rate of 56%.
Total Population
Population
1990
89O
2000
935
Change
+5%
Racial Composition
Gainsboro Gainsboro Roanoke 2000
1990 2000
%
Race # people % # people % # people ax~t~b~o.
dis~ilmflon dlstribntion
African
703 79% 686 73% 25,380 27%
American
White 183 21% 218 23% 65,848 69%
Other race or
4 <1% 31 4% 3,686 4%
multiracial
TOTALS 890 100% 935 100% 94,914 100%
Age Distribution (%*)
Age bracket Gainsboro Gainsboro Roanoke
1990 2000 2000
0-17 years 20% 24% 23%
18-39 years 27% 23% 31%
40-64 years 19% 23% 31%
65+ years 33% 29% 16%
* percentages may not equal 100% due to rounding
13
Housing Tenure
Gainsboro 1990 Gainsboro 2000 Roanoke 2000
Owner Occupied 148 40.5% 149 41.5% 23,637 56.3%
Renter Occupied 217 59.5% 210 58.5% 18,366 43.7%
Total Occupied 365 100% 359 100% 42,003 100%
Housing Units
Vacant 88 44
Housing Units
Houeinq character
Roanokc's older neighborhoods have a unique character that is defined in part by the design of the
housing. While there are many architectural styles in Gainsboro, structures tend to share design features
that are essential in defining the character of the neighborhood. Many residents feel that this consistent
design character is very important and that it should be protected. Residents are concerned about the
design of new infill houses and feel that they should "fit in" with the historic homes of the neighborhood.
Furthermore, they feel that compatible design of new homes is essential to attracting new people to the
area. Zoning protections such as the H-2, Neighborhood Preservation District, and the NDD,
Neighborhood Design District, can be used to help protect the character of the neighborhood. The
sections of Patton and Gilmer Avenues east of Jefferson Street currently have the H-2 overlay in place.
Housin.q Conditions
Thc 21st Century Challenge study, sponsored by the Roanoke Regional Housing Network, surveyed
the exterior conditions of housing units in inner-city neighborhoods of Roanoke, including Gainsboro.
The study found that there are considerable amounts of fair to poor housing conditions in the
southwestern area of Gainsboro. In addition, an area survey conducted by Roanoke inspectors indicated a
concentration of code violations in the southern part of the neighborhood. Like many older
neighborhoods, Gainsboro has areas with blighted conditions. Areas with oldest housing stock tend to
have more code and maintenance violations, such as outdoor storage, junk cars, and poor property
conditions.
Thc issues associated with vacant lots and infill housing is complex and requires a partnership
between the public and private sectors to develop strategies for specific areas. Neighborhood groups are
actively working to improve housing conditions in the area.
In consideration of development pressures given Gainsboro's location near downtown, residents'
concerns center on the continued viability of the residential portions of the neighborhood. Their goals
focus on keeping homeowners in the neighborhood, having renters become homeowners, and promoting
responsible property ownership. The outcome should be the elimination of destabilizing conditions
14
created by irresponsible rental property owners. Strategies should strive to retain a range of housing
options that will permit responsible residents to remain in the neighborhood.
Key Residential Development Opportunities
· Cherry Avenue: There are several vacant parcels on Cherry Avenue owned by the Roanoke
Redevelopment and Housing Authority. The area has beautiful views of the Roanoke Valley. This
site is appropriate for single-family residential or townhouse development. New development in this
area should be compatible with the urban design of the historic portions of the neighborhood. The
current zoning is RM-2 (multifamily residential). New zoning patterns should provide for single
family detached dwellings by right and should require a special exception for duplex or townhouse
development.
Individual infill lots on Gilmer, Fairfax, Patton, and Harrison Avenues: The Roanoke
Redevelopment and Housing Authority owns nearly half of the vacant land in Gainsboro. Most
vacant parcels are very narrow and have steep grades. These parcels are appropriate for single-family
or two-family residential development. Infill houses should be carefully designed to ensure
compatibility with existing houses. The current zoning is RM-2 (multifamily residential). New
zoning patterns should provide for single family detached dwellings by right and should require a
special exception for duplex or townhouse development.
Old Loudon Avenue: This property fronts on Gainsboro Road and is located behind the Big
Brothers and Big Sisters headquarters adjacent to the Coca Cola Plant. Due to its proximity to Henry
Street, this site is appropriate for multifamily development. The site has a great view of downtown
and is close to the Higher Education Center. The current zoning is C-3 (central business district).
New zoning for this site should allow for high-density residential development.
Residential Development Issues:
· Concentrations of poor housing and vacant lots
· Owner occupancy rates are low compared to citywide.
· Newer housing in the northwestern portion of the neighborhood is in good to fair condition.
· Over 50% of the lots are vacant.
· 60% of the houses were rated in good condition and 40% were fair to poor (RRHN, June 2001)
· Ownership of vacant lots by the Roanoke Redevelopment and Housing Authority is an opportunity to
encourage appropriate development. There is potential for a local community development
corporation to have an active role in developing housing in partnership with the Housing Authority.
Vacant lots can be assembled into "packaged" development projects that may be attractive to private
developers.
· Greatest population increases are expected in the 0-17 years and over-65 age brackets.
· Pockets of housing decline and lower rents attract lower income renters and sustain demand for
absentee landlords.
· Concerted efforts to market the neighborhood are needed.
15
Residential Development Recommendations
Policies:
Ensure that the design of new infill housing is compatible with the historic architecture.
· Encourage an increase in the home ownership rate to at least 50%.
· Focus housing development efforts on providing market-rate housing; an adequate supply of
affordable housing is currently available in the neighborhood. However, the neighborhood should
retain a mix of housing opportunities.
· Encourage property owners to increase their level of housing maintenance above minimum standards.
· Encourage stewardship of vacant properties.
· Retmn the historic lot division patterns to encourage compatible development. However,
combination of multiple lots may be desirable for larger scale developments.
· Market Gahisboro as a community rich in history, tradition, and pride -- building on its location and
natural features.
Actions:
· Implement NDD, Neighborhood Design District, and/or H-2, Neighborhood Preservation District,
zoning overlays throughout the residential portions of the neighborhood.
· Create a multi-agency strategy to develop new housing in the neighborhood and improve existing
housing through private and public investment.
· Develop a walking tour for historic places in the Gainsboro neighborhood.
· Market and sell publicly-owned properties to developers who are willing to develop the lots in a
manner that respects the character of the neighborhood. Work with owners to market privately-
owned vacant properties.
· Review building codes to ensure flexibility in the rehabilitation of older structures.
16
Economic Development
A key to sustaining and revitalizing the neighborhood is to provide for job-generating uses as an
integral part of the neighborhood. New interest in the development of Henry Street should provide
momentum to improve and develop all areas of the neighborhood. From a business perspective,
Gainsboro should take advantage of its locafional advantages to retain and attract businesses that import
revenues from customers located in the neighborhood, city, and region.
Henry Street Villa.qe Center
Thc Vision 2001-2020 Comprehensive Plan recommends development of village centers as an
economic development strategy to strengthen neighborhoods. Many of Roanoke's traditional
neighborhoods developed as villages -- areas that are somewhat self-contained in that they are places
where people can live, work, shop, play, and interact in a walkable local setting. Village centers offer
amenities typically not found in suburban areas, such as convenient access to schools, cultural amenities,
local shops, and places of employment.
Henry Street was once Gainsboro's village center and, in its prime, was a major economic hub for
the region's African Americans. During the days of racial segregation, it was one of the few places where
African Americans had access to essential goods and services as well as entertainment.
The Outlook Roanoke downtown plan recommends building on the success of the Higher Education
Center and working with the efforts of the Roanoke Neighborhood Development Corporation to
implement the Henry Street Initiative. Outlook Roanoke further recommends that the Ebony Club be
restored and brought back to useful life and that new office construction could be used to rebuild the
urban character of Henry Street.
The following groups have development proposals for the revitalization and rebuilding of Henry
Street:
· Roanoke Neighborhood Development Corporation (RNDC) is a non-profit, community-based
organization that is collaborating with the City of Roanoke and the Roanoke Redevelopment and
Housing Authority to facilitate development in Gainsboro. In 1998, RNDC initiated planning to
revitalize the Henry Street area. Its major project in the planning stage is the Crew Suites, an office
and retail development proposed as a catalyst for future development.
Total Action Against Poverty (TAP) is a community action organization that owns the old Dumas
Hotel buiMing. TAP has established the Dumas Center for Artistic Development as a youth
development and community arts center that will house the I-lamson Museum of African American
Culture, the Downtown Music Lab, the Dumas Drama Guild, and other cultural resources.
The Roanoke Redevelopment and Housing Authority, as the owner of most of the land on Henry
Street, will necessarily be a major participant in future development.
17
Mixed-use Opportunities
The Claytor Property between Patton and Gilmer Avenues, which is occupied by a building that has
been vacant for several years, would be appropriate for multiplc uses such as multifamily residential, live-
work, or lower-intensity commercial uses. The current zoning is C-3 (central business district). New
zoning for this site should promote uses and building scales appropriate for a village center.
Future Commercial and Industrial Development
New development must reflect thc needs of the neighborhood with respect to design, parking,
pedestrian access, and traffic flow. Development should also assist the neighborhood economically by
providing job assistance, opportunities for advancement, involvement with neighborhood projects, and
neighborhood development. Planning for new development should coasider its role in thc overall
revitalization of the neighborhood.
Futura commercial development should generally be limited to the southeastern portion of the
neighborhood (except the Historic Gainsboro district) and at the intersection of Gainsboro Road and
Orange Avenue (see Future Land Use map). Limiting commercial development to these areas will
preserve residential areas and avoid land use conflicts. Industrial development will be limited to the
existing industrial areas.
Economic Development Incentives
Henry Street has a great advantage in promoting economic development because it is designated
both as an Enterprise Zone and as a Technology Zone. In these zones, state and local incentives such as
tax credits are available. Listing on the National Register of Historic Places could also make rehabilitation
incentives available.
A key element in promoting economic development is having a well-trained workforee. The
Roanoke Higher Education Center is the region's hub for higher education and workforce training. In
November 2002, the center opened Virginia Western Community College's Corporate Center for
Workforce Development and Training. Programs that promote a well-trained workforec can help to attract
investment and quality jobs to the neighborhood, the city, and the region.
Economic Development Issues:
· Revitalization efforts on Henry Street have been delayed.
There is renewed interest in residential development in the area bordering downtown.
· Successful projects such as the Higher Education Center, Hotel Roanoke, and Eight Jefferson Place
have lcd to discussions about development pressures and the continued viability of Gainsboro's
residential areas.
18
· Henry Street and nearby areas have the potential to cluster a mix of institutional, cultural,
commercial, and educational uses that benefit Gainsboro residents as well as draw from broader
markets.
· Potential National Register and Virginia Landmarks Register designations offer incentives that can
contribute to a favorable investment climate.
19
Economic Development Recommendations
policies:
· Establish Henry Street as a major village center where business, civic, cultural, entertainment,
educational, institutional, and related uses are clustered. It should have uses that serve the
surrounding neighborhood as well as those that appeal to broader markets. First floors of buildings
should be dedicated to higher intensity commercial uses and upper floors should be dedicated to
lower intensity uses such as offices and residences. Buildings ranging from 24 stories should be the
norm. In some cases, buildings taller than four stories may be appropriate, but should be carefully
considered in order to preserve important vistas into and from downtown. Henry Street should include
a central square as a community gathering place. The village center can also include some high-
density residential development in appropriate locations.
· Development on Hen~ Street should implement the general principles contained in RNDC's
development concept such as public spaces, attractive streetscapes and landscaping, building
placement, stmetured parking, and mixed uses.
· Support employment initiatives that tram GamSboro residents and offer support services (i.e.
workforee development, transportation, and day care) that enable them to take advantage of job
advancement opportunities throughout the region.
· Encourage collaboration between neighborhood organizations and Henry Street developers so that
community needs are identified and considered.
· Support initiatives that retain and expand export businesses that create jobs and increase spending and
investment in the City that enhance the quality of life and economic position of Galnsboro residents.
New development should provide employment opportunities for Gainsboro residents that have
opportunities for advancement.
· Continue support for the growth of the Higher Education Center.
· Encourage rehabilitation and adaptive reuse of existing commercial buildings.
Actions:
Implement zoning that will encourage the appropriate uses and scales in the Henry Street village
center.
· Encourage the use of Enterprise Zone and Technology Zone incentives.
· Support private and public revitalization efforts on Henry Street that reflect the values of the
Gainsboro community.
· Evaluate the market for a grocery store that can be conveniently located to serve northwest
neighborhoods and downtown.
20
Transportation Projects
The Gainsboro Road realignment was a major project undertaken in the late 1990s to provide a
connection between downtown and Orange Avenue. The project sparked considerable controversy that
ultimately resulted in a number of design improvements such as crosswalks and trees. Still, the street has
design characteristics such as wide lanes that encourage high traffic speeds that are inappropriate for a
neighborhood setting. Despite the design improvements, physical design of Gainsboro Road creates a
disconnection between the areas on either side of the street. In response, this plan recommends street
design and traffic calming measures along this corridor.
Wells Avenue was realigned as part of the Hotel Roanoke project. Overall, this street is well-
designed with a center median, on-street parking, brick crosswalks, covered transit stop, decorative
lighting, trees, and landscaping.
Residents of Gainsboro and surrounding neighborhoods are very concerned about proposed Interstate
73. The Virginia Depamnent of Transportation (VDOT) has held hearings about the proposed highway.
The route approved by the Commonwealth Transportation Board uses the existing 1-581 corridor, which
directly borders Gamsboro on the east. If widened, the road could severely affect Gain~boro. Special
planning efforts will be needed to ensure that negative impacts are minimized. The Federal Highway
Administration has recently implemented a new planmng process called "Context Sensitive Design" that
works to minimize impacts of highways on the surrounding neighborhood environments. Such a process
should be used if the project proceeds within the 1-581 corridor.
Curbs and Sidewalks
Most areas have sidewalks and curbs, but many are in disrepair due their age. However, some north-
south streets lack sidewalks. Fifth Street should be a priority for installation of new sidewalk and curb.
Residents feel sidewalks should be consistent with other areas and that they should be provided
throughout the neighborhood.
Street LiQhtin(;
Street lighting, mostly located at intersections, is adequate throughout most of the neighborhood.
With the exception of Wells Avenue and Gainsboro Road, street lights are generally "cobra-head"
fixtures mounted high on utility poles. Wells Avenue and Gainsboro Road have decorative, pedestrian-
scaled light fixtures. Overgrown tree limbs often block lighting in some areas. Residents believe that
additional lights in mid-block would be beneficial to the community and the lighting theme should be
consistent throughout the entire neighborhood. Adequate lighting can also work to reduce fear and the
perception of crime.
22
Infrastructure Issues:
· Major arterial streets in and around the neighborhood contribute to traffic through residential areas.
The design of Gainsboro Road encourages higher traffic speeds.
· Concerns about spillover parking.
· Truck traffic uses neighborhood streets.
· Fifth Street has safety issues.
· Alleys need maintenance.
· Some areas are missing sidewalks and curbs.
· Information about using public transportation is needed.
· Some areas need improved street light coverage.
23
Infrastructure Recommendations
Policies:
· Major streets will be attractive and will be designed for pedestrian and bike accommodations. Major
streets will be designed to move traffic smoothly, but at speeds that promote the livability of the
neighborhood.
· If the 1-73 project proceeds along the 1-581 corridor, Roanoke will encourage the use of a Context
Sensitive Design process to minimize negative impacts on the neighborhood.
· Safety issues on Fifth Street will be addressed through traffic management and traffic calming
measures rather than by widening.
· The Henry Street village center will have special public infrastructure such as pedestrian-scale
lighting, textured crosswalks, wide sidewalks, public art, covered bus stops, and street fumitare.
· Connectivity of the street system will be maintained and should be enhanced. Existing connections to
downtown will be retained.
· Functional alleys will be maintained. Residents should have a prunary stewardship role in
maintaining alleys, with City assistance provided as needed.
· Neighborhood gateways will be designated with attractive signs and landscaping.
· Streetlights will provide adequate illumination of streets while avoiding glare and light pollution.
Actions:
· Review the design ofm-ajor streets and initiate projects to create pedestrian and bike friendly
corridors where automobile traffic travels at speeds appropriate for a neighborhood setting. The
priority for traffic calming measures should be on Galnsboro Road. Develop a neighborhood-specific
streetscape plan for sidewalks, street signs, curbs, curb cuts, travel lanes, planting strips, and street
lighting.
· Identify priority areas and work with Roanoke's Transportation Division to address street lighting
needs.
· Retain access across on the First Street Bridge.
· Monitor parking needs in the area and address spillover parking from adjacent development (e.g.,
Hotel Roanoke, Civic Center, Higher Education Center) through implementation of the residential
parking permit program and expansion of on-street parking.
· Coordinate a planniag study for improving thc appearance and safety of Fifth Street between
Shenandoah and Orange Avenues.
· Establish attractive gateways at the intersection of Fifth Street and Orange Avenue and along Fifth
Street between Shenandoah and Gilmer Avenues.
· Implement beautification plans for areas around industrial uses.
· Assess public transportation service for potential improvements such as improving neighborhood bus
stop areas by adding benches and shelters and providing information to residents about routes and
schedules.
· Encourage neighborhood organizations to sponsor tree-planting projects.
· Encourage the use of truck routes on Shenandoah, Jefferson, and Wells Avenues, rather than use of
residential streets.
24
Public Services
Public Safety
Station One in downtown, Station Five on Twelfth Street, NW, Station Two on Noble Avenue, NW,
and Station Nine on 24th Street, NW, provide fire and emergency medical response to Gainsboro.
Current response times average four minutes. Roanoke has decided to consolidate stations Five and Nine
in the noFthwest area into a single large station along with other public services. The location of the new
station is currently being evaluated. The Roanoke Firc/EMS department follows a national "Resource
Allocation Model" as its standard for response times. The standard is to respond to 90% of calls within
four minutes.
Roanoke Police Department records of incoming calls requesting police assistance for Gainsboro
show the majority of the calls for services were for alarms, domestic disorders, noise violations, or
alcohol/drug violations.
Code enforcement is a major issue for residents. Many vacant lots in the neighborhood have weeds
and debris on them. Junk cars and junk storage are also recurring violations. Effective code enforcement
is essential to future revitalization efforts and must be aggressively pursued in the Galnsboro area.
Automated solid waste collection is provided on-street in the neighborhood. Residents had few
concems about solid waste collection, except that vehicles periodically block the narrower streets.
Recycling collection services are provided as well. Participation in the recycling program should be
increased to encourage overall awareness of the neighborhood's environment.
Public Services Issues:
The perception of crime is higher than reality.
Code violations can encourage criminal activity. GamSboro has numerous repeat offenders with
respect to nuisance codes.
25
Public Services Recommendations
Policies:
· The Roanoke Fire/EMS Department will continue to provide excellent response to GamSboro and
other neighborhoods. For all parts of Roanoke, including Gainsboro, the department will work to
meet thc goal of responding to 90% of calls within four minutes and will continually work to improve
response times.
· Continue community policing programs in partnership with community groups to ensure clear
objectives, sustained information flow, aggressive enforcement, and effective community outreach.
· The Police Department will place emphasis on crime prevention and long-term strategies to reduce
crime and perceptions of crime. Neighbors should work with City law enforcement to report, deter,
and prosecute criminal activity.
· Roanoke will aggressively enforce property maintenance and nuisance codes and will encourage
partnership approaches with community groups to identify, report, track, and resolve code violations.
· Encourage increased participation in recycling programs.
Actions:
· Address street lighting (see Infrastructure)
· Establish Neighborhood Watch programs throughout the neighborhood.
· Continue incentive programs that encourage police officers to live in Roanoke neighborhoods.
· Initiate concentrated code enforcement efforts in the neighborhood.
· Incorporate Crime Prevention Through Environmental Design (CPTED) principles in new
development, while respecting good urban design principles.
26
Quality of Life
Roanoke Vision 2001-2020 recommends that needed public services be provided in easily accessible
locations. Gainsboro has good access to public services due to its location adjacent to downtown and the
availability of public transportation. In addition, thc Gainsboro library is located within the
neighborhood.
While public services arc available close to the neighborhood, residents expressed concern about the
lack of many retail goods and services. Expanding services within the neighborhood is important to
promoting livability. Proposed development on Henry Street should address this need.
While the Higher Education Center, Harrison Museum and various churches in the area offer their
facilities for activities, there is no central place for Gainsboro residents to gather, socialize, and participate
in positive community aetivities. Such a place should be considered as an essential piece of tbe overall
Henry Street development.
Residents indicate that senior citizens lack access to social activities, educational activities, and
senior services. Increased access to programs, or increased awareness of existing programs, may be
warranted.
Historic Resources
Fortunately, Gainsboro has retained many of its historic buildings. In addition to the historic
residential fabric, the neighborhood has many individual landmark structures including Hotel Roanoke,
Gamsboro Library, Norfolk & Western General Office Buildings, Ebony Club, Dumas Hotel, and St.
Andrews Catholic Church. Masonry stone signs are positioned at key gateways to recognize the
neighborhood's heritage and signify entrance into the neighborhood.
In 1991, the Virginia Department of Historic Resources completed a historic resource review in
anticipation of several street widening projects. The review determined that parts of Gainsboro were
eligible for listing as a historic district on the Virginia Landmarks Register and National Register of
Historic Places. Before the area receives this designation, it must undergo a historic survey and be
formally nominated. This designation carries no regulations or restrictions on design, but makes state and
federal rehabilitation tax credit incentives available.
Some residents feel that the local Neighborhood Preservation District 0t-2), should be expanded to
encompass 5th Street, Hamson Avenue, Gainsboro Road, and Gilmer Avenue. The H-2 district regulates
new construction, modifications to structams, and demolitions to ensure appropriateness to the historic
district. Residents feel that the H-2 district would protect the historic character of the area and encourage
revitalization. Others feel that they would not be able to afford the requirements of the historic overlay.
Incentives could offset additional costs of rehabilitation. The Neighborhood Design District is another
27
zoning tool that can be used to encourage compatible development. The NDD regulations are limited to
new construction in the district.
Cultural Resources
Henry Street's rich heritage is an important historic and cultural resource. Future developments
will solidify Gainsboro's status as a home to important cultural amenities for the region~ The Dumas
Center for Artistic Development is a notable cultural endeavor located in the old Dumas Hotel.
Organizers are planmng for a new theater, stage, and music education lab. The Harrison Museum of
African American Culture recently decided to relocate to the Dumas Center, thus establishing a presence
in Gainsboro.
Schools
Children in Gamsboro attend Lincoln Terrace, Crystal Springs, Jackson Middle, and Lucy Addison
Aerospace Magnet School. While Lincoln Terrace and Addison are just outside of the Gainsboro area,
other schools are located at considerable distances from the neighborhood. Older children attend Patrick
Henry High in southwest Roanoke. Roanoke Catholic is a private school located in the Gainsboro
neighborhood.
The Higher Education Center is a common facility for sixteen institutions and agencies to offer
training and educational oppommities from high school through advanced graduate studies.
Parks & Recreation
Currently there are no parks in thc Galnsboro neighborhood, but Booker T. Washington Park is
located just north of Orange Avenue. The park facilities include a full range of recreational opportunities,
including a swimming pool, playgrounds, a baseball diamond, basketball, tennis courts, football and
soccer fields, picnic shelters, restrooms. Washington Park contains an old building known as the
Caretaker's House. The house is thought to occupy the site of the first house built in Roanoke. While
Washington Park is directly adjacent to the neighborhood, residents must cross Orange Avenue, a busy
four-lane arterial street. For younger children, it is effectively separated from the neighborhood.
The YMCA Family Center is located on the comer of Gainsboro Road and Orange Avenue.
Members enjoy a weight room, aerobic classes, and sports-related activities. In addition, it is used for
community activities and rents for private use.
The Gainsborough Southwest Neighborhood Organization is currently working to develop the
property on the comer of Fifth Street and Fairfux Avenue for a small play area geared toward children
fourteen and under. Plans for the play area feature a walking track, ball court, sand pit, and a set of
monkey bars.
28
Greenways
Roanoke Vision 2001-2020 recommends that greenways be developed to link important destinations
throughout the city. Greenways are corridors of protected space used for recreation, conservation, and
transportation. The planned Lick Run Greenway will connect Valley View Mall with Hotel Roanoke and
will run along the eastem edge of Gainsboro. The greenway will create a well-defined eastern edge for
the neighborhood and serve as a recreational and transportation amenity.
Neighborhood Organizations
GamSboro has several community orgamzations that actively work with City departments, policy
makers, businesses, and private institutions. Each organization focuses on a specific area of Gainsboro,
but all are striving for the common goal of making the community a better place to live, work, and play.
The Historic Gainsboro Preservation District, Inc. (HGPD) was incorporated in March 1992, as a
small group of residents in the southeast sector of Gamsboro sought to save their homes from
encroaching four-lane roads and other developments proposed for the Gainsboro area. HGPD was
instrumental in preventing an alignment of Wells Avenue which would have ail but eliminated
southeast Gainsboro's residential community, and securing local H-2 desi~tmation for part of
Gainsboro, and national and state historic designation for the Gainsboro Branch Library. Several
purposes of the organization are to preserve the neighborhood's historic character, retain, restore and
improve existing streets and sidewalks and improve the environmental quality and appearance of
Gainsboro. Its motto is "Bringing The Best of Yesterday Into Tomorrow" for Roanoke's oldest
neighborhood.
Gainsborough Southwest Community Organization (GSCO) evolved out of a series of meetings
in the summer of 1998. Residents in the area of Wells, Gilmer, Patton, and Harrison Avenues, NW,
formed a neighborhood group that is now a member of the Roanoke Neighborhood Partnership. Their
concerns were the need to address vacant and abandoned property, poor and deteriorating houses, and
overgrown lots. Their mission is to improve the overail quality of life in their neighborhood and to
maintain the design and character of the neighborhood. The GSCO will work cooperatively with
other organizations within the boundaries of Gainsboro and with neighboring partnership
organizations.
Gainsboro Neighborhood Alliance (GNA) is an outgrowth from the former Gainsboro
Neighborhood Development Corporation, which was established in the late 1970s. It was reorganized
in the spring of 1997 when new officers were elected. Their mission is "to diligently work toward the
beautification of Gainsboro while improving the community as a desirable place to live and work,
with the assistance of city government personnel." GNA objectives are to promote housing for caring
homeowners, as well as education and religion. Its membership consists of businesses, organizations,
and residents.
29
The neighborhood has a number of people and groups who have vested interests in the future growth
and development of Gainsboro. In addition to its residents, businesses are important members of the
community. The neighborhood's churches, homeowners, renters, and businesses should be participants in
the future growth and development of Gainsboro.
Quality of Life Issues:
· Access to parks and playgrounds is limited.
· The neighborhood lacks a community gathering place.
· The need for convenient affordable day care increases.
· Several chumhes duplicate community services that could be more effective if resources were
coordinated.
· Students must attend public schools outside of the neighborhood.
· Participation in at, er-school programs is limited to students involved in organized sports.
· Truancy is a problem.
· There is limited access to basic services within the neighborhood (grocery, drug store, other retail
services).
30
Quality of Life Recommendations
Policies:
· Encourage collaboration with organizations that promote positive community esteem and stimulate an
interest in cooperation, area history, acceptance, and involvement with life-long learmng.
· Support efforts to empower the community by buildmg locally-controlled organizations that will
improve services offered to Gainsboro residents and expand business, housing, workforce
development, and social service opportunities.
· Strengthen, expand, and improve coordination in order to improve the service delivery system in the
following priority areas:
· After-school recreational programs (elementary through high school)
· At-risk youth programs
· Senior services
· Affordable day care with flexible hours
· Mental health services
· Family counseling
* Expanded library services
· Encourage neighborhood churches to coordinate efforts to improve the quality and range of outreach
services.
· Support development of tutoring and after-school programs for the children of Gainsboro.
· Provide high quality public spaces and parks in the neighborhood.
· Develop themes that emphasize the historic character of the neighborhood as well as its role as a
center for African American heritage.
Actions:
· Form neighborhood-based work groups for each Neighborhood Plan element to oversee
implementation and report on progress.
· Coordinate regular meetings between various stakeholder organizations.
· Initiate coordinated strategy among service providers to leverage resources and expand programs to
address areas of greatest need targeted at the most vulnerable segments of the community.
· Create a loeally-hased and controlled organization that helps to improve the delivery of the most
needed services working in collaboration with service providers. Explore ways to better coordinate
and bundle services to benefit families.
· Support the Gainsborough Southwest Community Organization's efforts to develop a play area.
· Survey and nominate portions of Gainsboro for the Virginia Landmarks Register and the National
Register of Historic Places.
31
Implementation
Conditions for Success
The priorities and implementation strategies reflect thc areas of greatest need expressed by
Gainsboro residents and represent a "road map" for establishing a more detailed work program that
includes measurable goals, and objectives, and timing. This plan outlines what needs to be accomplished
in a general sense to establish a fxamework for future efforts.
Achieving these goals and objectives will require the cooperation of stakeholders working together.
Implementation will depend on stakeholder participation and investment. Given available resources, a
neighborhood plan is a critical step in organizing for success. The plan sets the stage for managing an
accountable process, making investments, and maximizing outcomes.
The mission for Gainsboro is to enhance the quality of life for families by improving access to
economic opportunity and services that respond to the community's needs. Its vision is to work together
as a community to ensure that Gainsboro will continue to reflect its history, traditions, positive values,
and family-oriented lifestyle.
Strateqic Initiatives
While this plan contains many recommended policies, there arc five Strategic Initiatives on which
implementation should be focused:
· Housing Development
· Henry Street Revitalization
· Conservation
· Capacity Building
· Infrastructure
32
Participants and Time Frame
Actions Participants
Comprehensive mzoning PBD
Design overlay (H-2, NDD) PBD
Historic survey and nomination PBD
Develop housing strategy HNS
Neighborhood marketing CG
Encourage vacant lot development RRHA/HNS
Review building codes PBD
Develop public spaces RNDC
Review street designs PW/PBD
Infi'astxucturc improvements PW
Gateway projects PW
Enterprise zone ED
Teehnology zone ED
Henry Street Development RNDC/ED/RRHA
Market study for grocery ED
Str~ lighting improvements TD
Monitor parking TD
Bus schedules/bus stop shelters VIM
Tree planting P&R
Assess truck mutes TD
Neighborhood watch programs PD
Continue incentives for police HNS/RRHA/PD
officer residency
Targeted code enforcement HNS
Neighborhood work groups RNP
Stakeholder meetings RNP
Service provider slrategy RNP
Ongoing
PBD:
HNS:
CG:
RRHA:
RNDC:
PW:
ED:
TD:
VM:
PD:
P&R:
RNP:
Plamfing BuildinE & Development
HouSing and Nc~ghborbood Se*vices (code enforcement)
Community groups
Roanoke Redevelopment end Housing Authority
Roanoke Neighborhood Development Corporation
Public Works
Economic Development
Traml~rtafion Division
Valley Metro
Police Depat~ent
Parks and Recreation
Roanoke Neighborhood Pozlncrship
33
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
cITY CLERK i~i.~ ~ 1~:-~, 14 PI~Ca2,L-'6
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02083299
2001-2020 Vision
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
_i~_day of March 2003. Witness my hand and
official seal.
~ ~. ~_~____~ NQ~ary Public
My commiSSiOn ex~--Z2~_~_~_ ......... ·
PUBLISHED ON: 03/07 03/14
TOTAL COST:
FILED ON:
248.40
03/14/03
Chambem, N0el C. Tay4or
+
__
Signat~~.____~__~__~_~__ ......... Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given pursuant to §15.2-2204, of the Code of Virginia (1950), as
amended, that Vision 2001 - 2020, the City's Comprehensive Plan, is proposed to be
amended to include the Gainsboro Neighborhood Plan as an element of such Comprehensive
Plan.
A copy of the proposed Gainsboro Neighborhood Plan to be considered by City
Council is on file in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal
Building.
A public hearing will be held before the Council of the City of Roanoke on Monday,
March 17, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chambers, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia, at which time citizens of the City shall be given an opportunity to appear and be
heard by Council on the subject of this proposed amendment.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, March 13,
2003.
GIVEN under my hand this 7th day of iffarch
,2003.
Mary F. Parker, City Clerk.
H:~NOTICES/N AMEND COMi}R/SHENSIVE PLAN (GAINSBORO031703) DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, March 7, 2003, and once on Friday, March 14, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given pursuant to §15.2-2204, of the Code of Virginia (1950), as
amended, that Vision 2001 - 2020, the City's Comprehensive Plan, is proposed to be
amended to include the Gainsboro Neighborhood Plan as an element of such Comprehensive
Plan.
A copy of the proposed Gainsboro Neighborhood Plan to be considered by City
Council is on file in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal
Building.
A public hearing will be held before the Council of the City of Roanoke on Monday,
March 17, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council
Chambers, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia, at which time citizens of the City shall be given an opportunity to appear and be
heard by Council on the subject of this proposed amendment.
If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, March 13,
2003.
GIVEN under my hand this 7th day of March
,2003.
Mary F. Parker, City Clerk.
Publish once in The Roanoke Tribune on Thursday, March 13, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (340) 853-2541
Fax: (540) 853-1145
E-mail: ¢lcrk~¢i.roanoke.va.us
March 20, 2003
File #169
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. and Mrs. Kenneth D. Cumins
5145 Partridge Circle, S. W.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Cumins:
I am enclosing two copies of Ordinance No. 36266-031703 granting a revocable license
to allow encroachment of parking spaces extending eight feet into the public right-of-way
at grade level, to implement a new parking configuration to accommodate the addition of
two handicapped parking spaces, upon property located at 3308 Franklin Road, S. W,
bearing Official Tax No. 1300116, upon certain terms and conditions; and dispensing with
the second reading by title of this ordinance.
Please note the insurance and recordation requirements on page 2 of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 17, 2003, and is in full force and effect
upon its passage.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Enclosure
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Michael T. McEvoy, Director, Department of Utilities
Sarah E. Fitton, Engineering Coordinator
Glen A. Asher, Risk Management Officer
N:\CKMHl~A~enda.03\March 17. 2003 corresnondence,wod
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of March, 2003.
No. 36266-031703.
AN ORDINANCE granting a revocable license to allow the encroachment of parking spaces
extending eight (8) feet into the public right-of-way at grade level, to implement a new parking
configuration to accommodate the addition of two handicapped parking spaces, upon property
located at 3308 Franklin Road, S.W, bearing Official Tax No. 1300116, upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
WHEREAS, a public heating was held on March 17, 2003, pursuant to §§15.2-1800(B),
15.2-1813, and 15.2-2010, Code of Virginia (1950), as amended, at which heating all parties in
interest and citizens were afforded an opportunity to be heard on said encroachment.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Permission is hereby granted the current owners, Kenneth D. Cumins and Linda R.
Cumins, ("Licensee") and their grantees, assignees, or successors in interest, of the property beating
Official Tax No. 1300116, otherwise known as 3308 Franklin Road, S.W., within the City of
Roanoke, to construct parking spaces encroaching approximately eight (8) feet into the public right-
of-way at grade level, to implement a new parking configuration to accommodate the addition of two
handicapped parking spaces, as more fully described in the letter of the City Manager to City Council
dated Mamh 17, 2003.
2. Said license, granted pursuant to § 15.2-2010, Code of Virginia (1950), as amended,
shall be revocable at the pleasure of the Council of the City of Roanoke and subject to all the
limitations contained in the aforesaid § 15.2-2010.
3. It shall be agreed by the Licensee that, in maintaining such encroachment, the Licensee
and its grantees, assignees, or successors in interest shall agree to indemnify and save harmless the
City of Roanoke, its officials, officers and employees from all claims for injuries or damages to
persons or property that may arise by reason of the above-described encroachment in the public right-
of-way.
4. Licensee, its grantors, assigns or successor in interest shall for the duration of this
license maintain on file with the City Clerk's Office evidence of insurance coverage in amounts not
less than $1,000,000.00. This insurance requirement may be met by either homeowner's insurance or
commemial general liability insurance. Such certificate of insurance must list the City of Roanoke,
its officers, employees, agents and volunteers as additional insureds. Certificate shall state that
insurance may not be canceled or materially altered without 30 days written advance notice of such
cancellation or alteration being provided to the Director of Utilities and Operations of the City of
Roanoke.
5.
The City Clerk shall transmit an attested copy of this ordinance to Kenneth D. Cumins
and Linda R. Cumins, 5145 Partridge Circle, S.W., Roanoke, Virginia 24014.
6. This ordinance shall be in full force and effect at such time as a copy, duly signed,
sealed, and acknowledged by Kenneth D. Cumins and Linda R. Cumins, has been admitted to record,
at the cost of the Licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke and
shall remain in effect only so long as a valid, current certificate evidencing the insurance required in
Paragraph 4 above is on file in the office of the City Clerk.
ATTEST:
City Clerk.
ACCEPTED and EXECUTED by the undersigned this __ day of ,
20
COMMONWEALTH OF VIRGINIA
§ To-Wit:
Kenneth D. Cumins
The foregoing instrument was acknowledged before me in my jurisdiction aforesaid this
__ day of ,20 , by Kenneth D. Cumins.
My Commission expires:
Notary Public
20
ACCEPTED and EXECUTED by the undersigned this
day of
COMMONWEALTH OF VIRGINIA
§ To-Wit:
Linda R. Cumins
The foregoing instrument was acknowledged before me in my jurisdiction aforesaid this
day of ,20 , by Linda R. Cumins.
My Commission expires:
Notary Public
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
March 17, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Encroachment into Public
Right-of-Way- Parking Spaces
at 3308 Franklin Road, S. W.,
Tax No. 1300116
The property owners of 3308 Franklin Road, S. W., have requested permission to
implement a new parking configuration to accommodate the addition of two handicapped
parking spaces. The new configuration will create an encroachment into the public right-of-
way. See Attachment #1.
The revocable encroachment will extend approximately eight (8) feet into the right-of-way
of Franklin Road, S. W., at grade level. The right-of-way of Franklin Road at this location is
approximately one hundred ninety (190') feet in width. See Attachment #2. Liability
insurance and indemnification of City by the property owner shall be provided by the
property owner as specified in the attached exhibit, subject to approval of the City's Risk
Manager. See Attachment #3.
Recommended Action(s):
Council adopt an ordinance, to be executed by the property owners, Kenneth and Linda
Cumins, and recorded in the Clerk's office of the Circuit Court for the City of Roanoke,
granting a revocable license to the property owners of 3308 Franklin Road, S. W., to allow
the construction of parking spaces that encroach into the right-of-way of Franklin
Road, S. W.
DLB/SEF
Attachments
C.'
Respectfully submitted,
City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Linda Cumins, 5145 Partridge Cimle, SW
CM03-00016
Attachment #1
Site Plan
Scale: 1" = 20"
Attachment #2
e 190'R/W.
ATTACHMENT #3
INSURANCE REQUIREMENTS
FOR ENCROACHMENTS IN RIGHT-OF-WAY
COMMERCIAL
Owner shall obtain liability insurance coverage with respect to claims arising out of
the subject matter of this agreement. The amount of such insurance shall not be
less than:
A. General Aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
Above amounts may be met by umbrella form coverage in a minimum amount
of $1,000,000 aggregate; $1,000,000 each occurrence.
Owner shall name the City, its officers, agents, employees, and volunteers as
additional insured as its interests may appear on the above policy. Such coverage
shall not be canceled or materially altered except after thirty (30) days prior written
notice of such cancellation or material alteration to the Director of Utilities and
Operations of the City of Roanoke.
Owner shall indemnify and save harmless the City of Roanoke, its officials, officers
and employees, from all claims for injuries or damages to persons or property that
may arise by reason of the encroachment over public right-of-way.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
CITY CLERK '03 MAR 12 PM03:C~
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 240il
REFERENCE: 80023382
02083409
Parking Spaces
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi~r~nia. Sworn and subscribed before me this
__~_~___~day of March 2003. Witness my hand and
My-~ommAssion expires ~___~_'_~_7_--_~" .
TOTAL COST: 121.90
FILED ON: 03/07/03
almn~rn~ "W~ (8) ~ I
Authorized ~_
Signature: ..... _ .............. Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a revocable license permitting the encroachment of
parking spaces extending approximately eight (8) feet into the tight-of-way at 3308 Franklin Road,
S.W., such property bearing Official Tax No. 1300116.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, March 17, 2003,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of
the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this heating, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, March 13, 2003.
G1VEN under my hand this 7thdayof ~larch ,2003.
Mary F. Parker, City Clerk.
H:/NOTI CES\N- ENCROACH-PARKI NGFRANKLINRi~31703 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, March 7, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
MARY F, PARKER, CMC
City Clerk
CITY OF ROANOIx
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanoke.va.us
March 20, 2003
File #9-107-169
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Arthur M. Whittaker, Sr., Chair
Roanoke Regional Airport Commission
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012
Dear Ms. Whittaker:
I am enclosing two copies of Ordinance No. 36267-031703 granting a revocable license
to permit the encroachment of an overhead directional sign, extending approximately 58
feet into the public right-of-way of Aviation Drive, N. W., upon certain terms and conditions;
and dispensing with the second reading by title of this ordinance.
Please note the insurance and recordation requirements on page 2 of the ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 17, 2003, and is in full force and effect
upon its passage.
Sincerely,~
Mary F. P~ar'ke
City Clerk
MFP:mh
Enclosure
pc:
Cathy Pendleton, Secretary, Roanoke Regional Airport Commission, 5202 Aviation
Drive, N. W., Roanoke, Virginia 24012
Michael S. Agee, Mattern & Craig, 701 First Street, S. W., Roanoke, Virginia 24016
'Dadene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Glen A. Asher, Risk Management Officer
N:\CKMHl~Aoenda.03\March 17. 2003 c, orresoondence.wod
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of lqarch~ 2003.
I%. 36267-031703.
AN ORDINANCE granting a revocable license to permit the encroachment of an overhead
directional sign, extending approximately fifty-eight (58) feet into the public right-of-way of
Aviation Drive, N.W., upon certain terms and conditions; and dispensing with the second reading by
title of this ordinance.
WHEREAS, a public heating was held on March 17, 2003, pursuant to §§15.2-1800(B),
15.2-1813, and 15.2-2010, Code of Virginia (1950), as amended, at which heating all parties in
interest and citizens were afforded an opportunity to be heard on said encroachment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Permission is hereby granted the Roanoke Regional Airport Commission ("Licensee")
for the encroachment of an overhead directional sign, extending approximately fifty-eight (58) feet
into the public right-of-way of Aviation Drive, N.W., as more fully described in a letter of the City
Manager to City Council dated March 17, 2003.
2. Such license, granted pursuant to §15.2-2010, Code of Virginia (1950), as amended,
shall be revocable at the pleasure of the Council of the City of Roanoke and subject to all the
limitations contained in the aforesaid §15.2-2010.
3. Such license is conditioned upon the agreement of the Licensee and its grantees,
assignees, or successors in interest to indemnify and save harmless the City of Roanoke, its officials,
officers and employees from all claims for injuries or damages to persons or property that may arise
by reason of the above-described encroachment in the public right-of-way by acceptance and
execution of this ordinance.
4. The tenant of licensee, its grantors, assigns or successor in interest shall for the
duration of this license maintain on file with the City Clerk's Office evidence of insurance coverage
in amounts not less than $1,000,000.00. This insurance requirement may be met by either
homeowner's insurance or commercial general liability insurance. The certificate of insurance must
list the City of Roanoke, its officers, employees, agents and volunteers as additional insureds, and an
endorsement by the insurance company naming the City as an additional insured must be received
within thirty (30) days of passage of this ordinance. The certificate shall state that such insurance
may not be canceled or materially altered without thirty (30) days written advance notice of such
cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke.
5. The City Clerk shall transmit an attested copy of this ordinance to the Roanoke
Regional Airport Conunission, Roanoke, Virginia.
6. This ordinance shall be in full force and effect at such time as a copy, duly signed,
sealed, and acknowledged by the Roanoke Regional Airport Commission, has been admitted to
record, at the cost of the Licensee, in the Clerk's Office of the Circuit Court for the City of Roanoke
and shall remain in effect only so long as a valid, current certificate evidencing the insurance
required in Paragraph 4 above is on file in the Office of the City Clerk.
7. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
2
ACCEPTED and EXECUTED by the undersigned this __ day of .,
ROANOKE REGIONAL AIRPORT COMMISSION
STATE OF §
§ To-Wit:
CITY/COUNTY OF §
The foregoing instrument was acknowledged before me in my jurisdiction aforesaid this
__ day of .... by , the
of the Roanoke Regional Airport Commission.
My Commission expires:
[SEAL]
Notary Public
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-23,33
Fax: (540) 853-1138
CityWeb: ww'w.roanolce~gov.q~m~ ~
marcn 1/, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Encroachment into Public
Right-of-Way - Airport Sign -
Tax No. 6640115
The Roanoke Regional Airport Commission, owner of property along Aviation Drive, NW,
has requested permission to install an overhead directional sign, with all necessary
appurtenances thereto, approaching the main entrance to the Airport Terminal Building.
The proposed sign will create an encroachment into the public right-of-way of Aviation
Drive, NW. See Attachments #1 and #2.
The revocable encroachment will extend approximately fifty-eight (58') feet into the right-of-
way of Aviation Drive, NW. The right-of-way of Aviation Drive at this location is
approximately one hundred fifty (150') feet in width. Liability insurance and indemnification
of City by the applicant shall be provided as specified in the attached exhibit, subject to
approval of the City's Risk Manager. See Attachment #3.
Recommended Action(s):
Council adopt an ordinance, to be executed by the property owner, and recorded in the
Clerk's office of the Circuit Court for the City of Roanoke, granting a revocable license to
the Roanoke Regional Airport Commission, to allow the installation of a directional sign
that encroaches into the right-of-way of Aviation Drive, NW.
Respectfully submitted,
City Manager
DLB/SEF
Attachments
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
Michael S. Agee, Mattern & Craig, 701 First Street, SW
CM03-00039
Attachment #1
Attachment #2
Figure I - Sign Location Map
Attachment #3
INSURANCE REQUIREMENTS
FOR ENCROACHMENTS IN RIGHT-OF-WAY
COMMERCIAL
Owner shall obtain liability insurance coverage with respect to claims arising out of
the subject matter of this agreement. The amount of such insurance shall not be
less than:
A. General Aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
Above amounts may be met by umbrella form coverage in a minimum amount
of $1,000,000 aggregate; $1,000,000 each occurrence.
Owner shall name the City, its officers, agents, employees, and volunteers as
additional insured as its interests may appear on the above policy. Such coverage
shall not be canceled or materially altered except after thirty (30) days prior written
notice of such cancellation or material alteration to the Director of Utilities and
Operations of the City of Roanoke.
Owner shall indemnify and save harmless the City of Roanoke, its officials, officers
and employees, from all claims for injuries or damages to persons or property that
may arise by reason of the encroachment over public right-of-way.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02083368
Overhead Sign
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi..r~nia. Sworn and subscribed before me this
_~__~__~day of March 2003. Witness my hand and
~_~_~_~_ Notary Public
PUBLISHED ON: 03/07
TOTAL cosT: ''128.80
FILED ON: 03/07/03
Authorized _~___~_
Signature: ..................... , Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a revocable license to the Roanoke Regional Airport
Commission permitting the encroachment of an overhead directional sign extending at least fifty-
ei~dat (58) feet into the public right-of-way of Aviation Drive, N.W., such property bearing Official
Tax No. 6640115.
Pursuant to the requirements of§§ 15.2-1800(B), 15.2-1813, and 15.2-2010, Code of Virginia
(1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on Monday, March 17, 2003,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of
the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, March 13, 2003.
GIVEN under my hand this 7th day of March ,2003.
Mary F. Parker, City Clerk.
H \NOTICES\NE AII~PORTSIGN031703 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, March 7, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #9-373
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36268-031703 authorizing the City Manager to
execute agreements, deeds and any related and necessary documents providing for
conveyance to the United States of America of a portion of City-owned property identified
by Official Tax No. 6640123, consisting of 800 square feet, located on Municipal Road, for
installation of Low Level Wind Shear Alert System Remote Sensors; upon certain terms
and conditions, and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, Mamh 17, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Elizabeth A. Neu, Director, Economic Development
Sarah E. Fitton, Engineering Coordinator
N:\CKMHIV~,genda.O3~March 17, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of March, 2003.
No. 36268-031703.
AN ORDINANCE authorizing the City Manager to execute agreements, deeds and
any related and necessary documents providing for the conveyance to the United States of
America of a portion of City-owned property identified by Official Tax Map No. 6640123,
consisting of 800 square feet, located on Municipal Road, for the installation of Low Level
Wind Shear Alert System Remote Sensors; upon certain terms and conditions, and dispensing
with the second reading by title of this ordinance.
WHEREAS, the Federal Aviation Administration of the United States of America
requires 800 square feet of City-owned property identified as Official Tax Map No. 6640123,
located on Municipal Road, N.E., for the installation of Low Level Wind Shear Alert System
Remote Sensors; and
WHEREAS, a public hearing was held on March 17, 2003, pursuant to §§15.2-
1800(B) and 15.2-1813, Code of Virginia (1950), as amended, at which heating all parties in
interest and citizens were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT ORDAiNED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf
of the City, to execute and attest, respectively, agreements, deeds and any related and
necessary documents providing for the conveyance of a portion of City-owned property
identified by Official Tax Map No. 6640123, consisting of 800 square feet, located on
Municipal Road, upon the terms and conditions set forth in the City Manager's letter to this
Council dated March 17, 2003.
2. All documents necessary for this conveyance shall be in form approved by the
City Attorney.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
Mamh 17, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
City-Owned Property on Municipal
Road, N.E. - Tax No. 6640123
The Federal Aviation Administration is in the process of acquiring sites to install Low Level Wind
Shear Alert System Remote Sensors. One of the proposed sites is on City-owned property
currently leased by the Hertz Corp. The lease with Hertz provides that the lease is subject and
subordinate to the provisions of any future agreement between the City and the United States
relative to the operation, improvement or maintenance of the Roanoke Regional Airport. The FAA
has offered to buy the site, consisting of approximately 800 square feet, for the sum of $42,000.
See Attachment 1 for map of site. This area is currently contained within a portion of the area the
City has leased to the Hertz Corporation. Hertz has verbally agreed to an amendment to its lease
whereby the 800 square foot area would be released from the lease agreement for a
corresponding reduction in the amount of the monthly lease payments Hertz makes to the City.
Recommended Action(s):
Following a public hearing, authorize the City Manager to execute the appropriate documents,
including a contract and deed, to convey the subject property containing approximately 800 square
feet to the United States of America, such documents to be approved as to form by the City
Attorney. Such approval shall be specifically conditioned upon Hertz executing an amendment to
the lease agreement between Hertz and the City removing the 600 square foot area from the lease
agreement. Grantee will be responsible for all title work, surveying, plat preparation,
preparation of legal documents.
Re ,~._,ectfully sub~nitted,
City Manager
DLB/SEF
Attachment
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
#CM03-00038
and
Attachment #1
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
CITY CLERK 'f~3 MAR 1~
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02083535 800 SF Munic. Rd
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~/nia. Sworn and subscribed before me this
_~__~ .... d~y of March 2003. Witness my hand and
PUBLISHED ON: 03/07
TOTAL COST: 126.50
FILED ON: 03/07/03
.................................................. + ...........................
Authorized ~
Signature: ................ , Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey a portion of City-owned property identified by
Official Tax No. 6640123, consisting of approximately 800 square feet, located generally on
Municipal Road, N.W., to the Federal Aviation Administration, in connection with installing low
level wind sheer remote sensors.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, March 17, 2003,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of
the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this heating, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, March 13, 2003.
GiVEN under my hand this 7th day of Ymrch ,2003.
Mary F. Parker, City Clerk.
H \NOTICES/NS-MUNICIPALRD TO FAA031703 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, March 7, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
March 20, 2003
File #67-166-401
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36269-031703 authorizing the City Manager to
execute an agreement, deed and any related and necessary documents providing for the
sale and conveyance of City-owned property located on Colonial Avenue, S. W., lying in
Fishburn Park, containing approximately 5.0 acres, more or less, a 2~ acre portion of
which is encumbered by certain restrictions contained in a 1935 deed; approving removal
of such restrictions, and imposition of the same deed restrictions on a 6.8 acre tract of land
also lying in Fishburn Park; approving expenditure of the consideration received for the
sale of this parcel of land for improvements to Fishburn Park, upon certain terms and
conditions, and dispensing with the second reading of this ordinance by title.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, March 17, 2003, and is in full force and effect
upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
N:\CKMHl~Agenda.03\March 17, 2003 correspondence.wpd
Darlene L. Burcham
March 20, 2003
Page 2
pc:
Jack Neal, President, Blue Ridge Public Television, P. O. Box 13246, Roanoke,
Virginia 24032
Walter H. Peake, III, Attorney, 29 Franklin Road, S. W., Roanoke, Virginia 24011
Theodore J. Craddock, Attorney, Caskie & Frost, P. O. Box 6360, Lynchburg,
Virginia 24505
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director, Parks and Recreation
N:/CKMHl~Agenda.03\March 17, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of March, 2003.
No. 36269-031703.
AN ORDINANCE authorizing the City Manager to execute an agreement, deed and
any related and necessary documents providing for the sale and conveyance of City-owned
property located on Colonial Avenue, S.W., lying in Fishburn Park, containing approximately
5.0 acres, more or less, a 2½ acre portion of which is encumbered by certain restrictions
contained in a 1935 deed; approving removal of such restrictions, and imposition of the same
deed restrictions on a 6.8 acre tract of land also lying in Fishbum Park; approving
expenditure of the consideration received for the sale of this parcel for improvements to
Fishburn Park, upon certain terms and conditions, and dispensing with the second reading of
this ordinance by title.
WHEREAS, Blue Ridge Public Television has been leasing a 5.0 acre portion of
Fishbum Park for the purpose of operating an educational television station since 1966, and
is now desirous of purchasing this same tract of land from the City; and
WHEREAS, a 2½ acre portion of the 5-acre parcel is encumbered by certain deed
restrictions imposed by an April 20, 1935, deed from Blair J. Fishburn, and it is desirable at
this time to remove the same, with the concurrence of the Heirs of Blair J. Fishbum, who
have agreed to such removal in exchange for the imposition of those restrictions on a 6.8 acre
parcel of property lying within the Fishbum Park.
WHEREAS, a public hearing was held on March 17, 2003, pursuant to {}{}15.2-
1800(B) and 15.2-1813, Code of Virginia (1950), as amended, at which heating all parties in
interest and citizens were afforded an opportunity to be heard on the proposed conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf
of the City, to execute and attest, respectively, an agreement, deed and any related and
necessary documents providing for the sale and conveyance of City-owned property located
on Colonial Avenue, S.W., lying in Fishbum Park, containing approximately 5.0 acres, more
or less, to Blue Ridge Public Television, for the consideration of $100,000.00, upon the terms
and conditions set forth in the proposed agreement and in the City Attorney's letter to this
Council dated March 17, 2003.
2. All documents necessary for this conveyance shall be in form approved by the
City Attorney.
3. Pursuant to the provisions of{} 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
H:\MEASURES\o-saleblueridgetvcolonial.l.doc
WILLIAM M. HACKWORTH
CITY ATTOP,]~Ey
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityally~¢i.roanoke va.us
March 17, 2003
ELIZABETH K. DILLON
STEVEN J. TALEVI
GARY E. TEGENKAMP
~ DAVID L. COLLINS
HEATHER P. FERGUSON
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Blue Ridge Public Television
Dear Mayor Smith and Council Members:
Since 1966, the City has leased to Blue Ridge Public Television (BRPT) five acres of
Fishburn Park, on which BRPT has constructed its television station. The current lease ends on
November 14, 2004. BRPT has offered to purchase the five acres from the City for the stun of
$100,000.
Approximately two and one half acres of the parcel leased to BRPT are encumbered by a
restriction placed upon the property when it was conveyed to the City in 1935 by the late Blair J.
Fishbum, limiting use of the land to "park purposes." BRPT wishes to have this restriction
removed from the property to be conveyed by the City to it. The heirs of Blair J. Fishburn have
agreed to release this restriction, if 1) the City will agree to imposing a similar restriction on
approximately 6.8 acres of Fishburn Park currently unencumbered with it, 2) the City will
expend the proceeds of the sale of the property on improvements to Fishburn Park, and 3) BRPT
will expend at least $47,753 to construct the Blair J. Fishburn Community Room at its station,
which room shall be available to and open to the public. BRPT has agreed to the third item by
resolution adopted February 28, 2003.
An ordinance authorizing the sale of a five-acre portion of Fishburn Park, subject to the
terms and conditions set forth above, is attached for your consideration. Please let me know if
you have any questions about this matter.
Sincerely yours,
WMH:f
Attachment
William M. Hackworth
City Attorney
H:\COUNCIL\L-hmbluefidgetvlease.doc
CC~
Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Steven C. Buschor, Director of Parks and Recreation
Walter H. Peake, III, Esquire
Theodore J. Craddock, Esquire
H:\COUNCILkL-hmblueridgetvlease.doc
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
CIT~'CLERK ~or~R 11
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02083546
Fishburn Park
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
(o~ day of March 2003. Witness my hand and
offi~ ......... Notary Public
My commission expires __~_(~__ _~ ~:~)~
PUBLISHED ~N: 03/10
TOTAL COST: 128.80
FILED ON: 03/10/03
Authorized ~ ~
Signature:___~ . /____, Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey to Blue Ridge Public Television (BRPT)
certain City owned property, containing approximately 5.00 acres, more or less, being a
portion of Fishburn Park, currently used by BRPT for its station and located off Colonial
Avenue, S. W., and to impose on a 6.8 acre portion of Fishburn Park a restriction that such
property will be used for park purposes.
Pursuant to the requirements of{}{} 15.2-1800(B) and - 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on Monday, March 17,
2003, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia. Further information is available from the
Office of City Attorney for the City of Roanoke at (540) 853-2431.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, March 13, 2003.
GIVEN under my hand this 6th day of iq,arch ., 200~3.
Mary F. Parker, City Clerk.
Notice to Publisher:
Publish in the Roanoke Times once on Monday, March 10, 2003.
Send bill and affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541