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HomeMy WebLinkAboutCouncil Actions 02-26-90 Bowles (29947) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL February 26, 1990 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Mr. Bowers was absent. The invocation will be delivered by The Reverend Michael L. Enzlow, Pastor, Maple Street Baptist Church. Present. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. C-1 C-2 CONSENT AGENDA (Approved 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITE~ WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. A report of the City Manager with regard to Recommendation No. 9 contained in the Mayor's 1989 State of the City Address, proposing a street car type vehicle for the downtown area. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA Hearing of Citizens Upon Public Matters: None. (1) Petitions and Communications: A communication from the Roanoke City School Board recom- mending appropriation of $14,305.00 for the Adult Basic Education Program to provide funds for the education of adults who have not completed high school; $6,594.00 for vocational education equipment; and $2,753.00 for voca- tional education teachers in the handicapped and disadvan- taged programs. Adopted Ordinance No. 29947-22690. (6-0) Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: A report concurring in a report of a bid committee recommending acceptance of bids submitted for certain operational equipment for use by the Utility Line Services Department; and appropriation of funds therefor. Adopted Ordinance No. 29948-22690 and Ordinance No. 29949-22690. (6-0) b. Director of Finance: 1. A financial report for the month of January, 1990. Received and filed. 6. Reports of Committees: A report of the Roanoke Regional Airport Commission transmitting the proposed operating and capital budget for fiscal year 1990-91. Mr. ~. Robert Herbert, Chairman. Adopted Resolution No. 29950-22690. (6-0) A report of the committee appointed to tabulate bids received for Brandon Avenue, S. W., widening from Main Street to Windsor Avenue, S. ~. Council Member Robert A. Garland, Chairman. Adopted Ordinance No. 29951-22690 and Ordinance No. 29952-22690. (6-0) 7. Unfinished Business: None. (2) 10. 8. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 29938, on second reading, authorizing the execution of an option for the sale of approximately 28.26 acres of land within the Roanoke Centre for Industry and Technology to Elizabeth Arden Company, and authorizing the execution of the requisite deed conveying such property. Adopted Ordinance No. 29938-22690. (6-0) 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: Certification of Executive Session. (6-0) (3) Office of the Mayor February 26, 1990 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and corr~ittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Sincerely, Noel C. Taylc Mayor NCT: se Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, 'virginia 24011 (703) 981-2444 Office of the City Clerk February 28, 1990 File #525-283 Hr. W. Robert Herbert City Manager Roanoke, Virginia Dear Hr. ~Ierbert: Your report with regard to Recommendation No. 9 contained in the Mayor's 1989 State of the City Address, proposing a street car type vehicle for the downtown area, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Qn motion, duly seconded and adopted, the report was received and filed. .5incerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Stanley T. Broskey, Executive Director, Virginia Museum of Transportation, 303 Norfolk Avenue, S. W., Roanoke, Virginia 24016 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel ~. Schlanger, Director of Finance Mr. Stephen A. Mancuso, General Manager, Valley Metro Room456 MunicipalSuilding 215Church Avenue, S W Roanoke, Virginia 24011 (~'03)981-2541 Roanoke, Virginia February 26, 1990 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: 1989 State of the City Address - Recommendation No. 9, Street Car Type Vehicle for the Downtown Area - Briefing Report I. Background: A. Stated Recommendation No. 9 follows: "As we move closer to the establishment of a Convention Center complex, I propose that we consider operating a street car type vehicle (something new and different) to connect the Transportation Museum, Henry Street, Hotel Roanoke, the Convention Center complex, Center in the Square, and the City Market area." B. Recommendation was referred to the City Manager on August 14, 1989. II. Current Situation: Three alternatives or combinations thereof could be pursued as follows: A. Replica Trolley - Report of Valley Metro General Manager explaining recent effort by Valley Metro to establish downtown replica trolley circulator service is attached. Decision is still pending regarding the site for construction of the Convention Center complex. B. Working Authentic Trolley Exhibit - Virginia Museum of Transportation is conducting a fund-raising campaign for the purpose of establishing a park along Norfolk Avenue to include a working trolley exhibit (see attached article). C. Light Rail Trolley - This alternative would be the most expensive if it is constructed to UMTA standards. III. Issues: A. Coordination B. Timing C. Routing Page 2 IV. Recommendation: City staff offer to work directly with the Virginia Museum of Transportation and Valley Metro staff as plans for a linear park and working trolley exhibit are developed and for continued interest in a replica trolley/circulator system. Coordinatioq will exist and may result in a plan that would promote the entire downtown area as well as the Virginia Museum of Transportation. Timin~ will insure the appropriate City involvement throughout the necessary planning process. o Routin~ for a working exhibit, light rail and/or replica trolley circulator will be determined as development of destination points occur. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm Attachments cc: City Attorney Director of Finance General Manager, Valley Metro Executive Director, Virginia Museum of Transportation MEMORANDUM VA y G~ter I~ Tra~it Cempam/ RO, Box 13247 Rc~,-,~, ~ 24032 703-9~2-0305 TO: W. Robert Herbert, City Manager FROM: Stephen A. Mancuso, General Manager, GRTC DATE: November 1, 1989 ~ SUBJECT: 1989 State of the City - Reco~nendation #9 In response to Mayor Noel Cz Taylor's recommendation "that we consider operating a street car type vehicle (something new and different) to connect the Transportation Museum, Henry Street, Hotel Roanoke, the Convention Center Complex, Center in the Square, and the City Market area", I offer the attached for your consideration. The Greater Roanoke Transit Company staff has for some time been of the opinion that some sort of mass transit circulator service is needed in Downtown Roanoke. This opinion is based upon the fact that, during the day, there is substantial pedestrian traffic and activity in the downtown area but that additional activity is inhibited by the ever increasing walking distances (especially as perceived during inclement weather) associated with a growing and expanding downtown area. This opinion is also based upon the belief that numerous people would rather ride than walk a distance of more than a few blocks and that truly linking the various activity generators in the downtown area will therefore require an offer of a ride as opposed to the prospect of a walk. At the time the concept of a replica trolley circulator service was proposed by the GRTC staff, there was also the motive of introducing people to mass transit through the use of a novelty type vehicle with the hope that thereafter they might not continue to harbor whatever prejudice or fear of riding the bus they may have had in the first place. The strategy planned was to coordinate the operation of the trolley with GRTC's regular route service and to give regular patrons of GRTC free use of the trolley. Also part of the overall strategy was to provide the customers of the trolley sponsor with free trolley service; all others having to pay a twenty five cents fare. Unfortunately, no sponsor could be secured to fund the operation of a replica trolley circulator service. Potential sponsors cited the $50,000 annual operating cost as the inhibiting factor despite their interest in the advertising and marketing value of the trolley service. It was and remains the GRTC staff's opinion that the replica trolley circulator service proposal was such a new and unique (and admittedly untested) marketing approach that potential sponsors shied away from making the necessary financial commitment opting instead to spend their advertising dollars in more traditional methods. The GRTC staff remains of the opinion that some sort of mass transit circulator service is needed in Downtown Roanoke and as the many projects presently being discussed and planned become a reality, this need will become even greater. Because of the rapid pace at which Downtown Roanoke is already changing, however, the GRTC staff's original proposal for a replica trolley circulator service is no longer totally appropriate. Instead the following revised service characteristics, are offered for consideration. o Initial service should be extremely flexibl~ because the service is likely to require revision as each project is completed. Service should be fare free for the patrons because the primary purpose of the service is to generate activity throughout the entire downtown area. Service should operate at a high frequency (possibly requiring priority traffic treatment) because it needs to be an extremely convenient, "no wait" service if it is to be successful. In consideration of the above, it is suggested that a replica trolley is the vehicle best suited for whatever initial service is implemented. In time as the projects presently being discussed and planned are completed, the replica trolley might well be replaced with a traditional or even futuristic rail type system but the cost of any such system is simply too expensive an investment to make or even plan for until there is a better indication of when these projects will be complete and how they will impact circulation within the downtown area. Ideally, planning for a downtown circulator service regardless of the mode, should be a part of the planning for development downtown and it is suggested that this planning should address private/public financing for the acquisition and/or operation of such service. There are numerous approaches that could be taken in establishing such a joint venture and with each approach the dollars provided by the private and public sectors will obviously vary. What should be avoided, however, is 100% public financing or, at least, 100% public financing without dedicated funding and avoiding this type of financing is not likely if GRTC by itself is faced with trying to sell the concept of private sector financing or dedicated funding after the,fact. Rather, this issue is best addressed now, preferably under the direction of the City of Roanoke which has the political influence needed to achieve a cooperative effort between all of the parties that stand to gain with a downtown circulator service. Office of the City Clerk February 28, 1990 File #60-467 Mr. Joel ~. Schlanger Director of Finance Roanoke, Virginia Dear ~r. Schlanger: I am attaching copy of Ordinance ~o. 29947-22690 amending and reordaining certain sections of the 1988-89 General and Grant Funds Appropriations, pro¥iding for the appropriation of $14,305.00 for the Adult Basic Education Program to provide funds for the education of adults who have not completed high school, $6,594.00 for Vocational education equipment, and $2,753.00 for vocational education teachers in the handicapped and disadvan- taged programs. Ordinance No. 29947-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. gincerely, ~ ~ary F. Parker, C~C/RAE City Clerk MFP : r a pc: ~r. ~. Robert Herbert, City Manager ~r. James ~. Turner, Jr., Chairman, Roanoke City Sc~ol Board, P. O. Box 1689, Salem, Virginia 24153 Dr. Frank p. Tota~ Superintendent of Schools, p. O. ~x 13145, Roanoke, Virginia 24031 ~r. Richard Lo Kelley, E~ecutiYe for Business Affairs and Clerk of the Board, p. 0. ~o~ 13105, Roanoke, Virginia 24051 ~s. Arcelia B. Hasto~, Junior Accountant Qffice of ~anagement and Budget ' Room 456 Municipal Building 215 Church Avenue. S.W Roanoke, Virginia 24011 (703) 981 2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 26th day of February, 1990. No. 29947-22690. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General and Grant Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General and Grant Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Education Instruction (1-2) .................................. Other Uses of Funds (3) ............................ Revenue $63,626,346 44,821,537 900,046 Grants-in-Aid Commonwealth (4) ..................... $51,707,089 Grant Fund ApPropriations Education Adult Basic Education 89-90 (5) .................... Vocational Education Equipment 89-90 (6) ........... Revenue $ 133,800 132,600 Education Adult Basic Education 89-90 (7) .................... Vocational Education Equipment 89-90 (8-9) ......... $ 133,800 132,600 1) Vocational Teachers 2) Vocational Teachers 3) Transfer to Grant Fund 4) Vocational Education Revenue 5) Teachers 6) Equipment 7) Federal Grant Receipts 8) Local Match 9) State Grant Receipts (001-060-6001-6143-0121) $ 2,753 (001-060-6001-6143-0121) (2,753) (001-060-6005-6999-0911) 2,753 (001-060-6000-0636) 2,753 (035-060-6739-6450-0121) 14,305 (035-060-6741-6343-0821) 6,594 (035-060-6739-1102) (035-060-6741-1101) (035-060-6741-1102) 14,305 2,753 3,841 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CI'T~I' OF I~OANOKE. VA. R ~: ?; : February 26, 1990 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request for the Appropriation of Grant Funds I have reviewed the attached request to appropriate grant funds for the School Board. Vocational Education federal grant revenue of $2,753 will be appropriated in the General Fund. Adult Basic Education grant funding of $14,305 is provided by 100% federal funds and will be appropriated in the Grant Fund. The Vocational Education Equipment grant is funded by state funds of $3,841 and a local match of $2,753. Funding for the local match is available in the Instruction category of Education accounts in the General Fund in the following account: Compensation of Teachers (001-060-6001-6143-0121) $2,753 I recommend that you concur with this request of the School Board. JMS/kp Attachment Director of Fi~ce James M. Turner, Jr., Chairman Sallve T. Coleman, Vice Chairman Ouv W. Bvrd, Jr. X,,-- 8oanoke Citv School Board Marilyn C. Curi[is Thomas L Orr Velma B. Self William While, Frank P. Toi[a, Superintenc~ent Richard L Kelley, Clerk of the Board P.O Box 13105, Roanoke, Virginia ~)4031 · 70~-981-~)~81 February 14, 1990 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official action at its meeting of February 13, 1990, the School Board respectfully requests City Council to appropriate funds to the following school accounts: Grant No. 6739- $14,305.00 for the Adult Basic Education program to provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $109,800.00, as augmented by this supplemental appropriation. Grant No. 6741- $6,594.00 for vocational education equipment. The program will be rein~bursed by state funds in the amount of $3,841.00 with a local match of $2,753.00. The Board further requests City Council to appropriate $2,753.00 from federal funds for vocational education teachers in the handicapped and disadvantaged programs. The approval of these requests will be appreciated. Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg cc: Mr. James M. Turner, Jr. Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert r. Wilburn C. Dibling r. Joel M. Schlanger (with accounting details) Excellence in Education ROANOKE CIT~ sCHOOL BOARD ~oanoke, Virginia APPROPRIATION Ri~USST Adult Basic Education 89-90 6739 035-060-6739-6450-0121 Appropriation Unit 035-060-6739-1102 Teachers Federal Orant Receipts $ 14~305.00 14,305.00 The Adult Basic Education prograu will provide funds for the education of adults who have not cmtpleted high school. The program will be reiubursed by federal funds in the aBount of $109,800, as augBented by the above suppleBental appropriation. Matching funds will be provided by the City jail in the auount of 81,400 and have been provided frou Roanoke City School accounts 001-060-6001-6450-0588 in the aBount of $22,000 and 001-060-6001-6343-0541 in the amount of $600. The prograu will operate froet July 1, 1989 throuqh June 30, 1990. February 13, 1990 itOAIIOKE CITY SCHOOL BOARD Roanoke, Virginia APPBOFRIATIOJJ Itl~SUEST Vocational Education F4uipeent 89-90 674! 035-060-6741-6343-0821 Appropriation Unit Z~Y Equil~nent $ __6r594.0~0 035-060-6741-1101 035-O60-6741-1102 ~ocal Natch State Grant Receipts $ 2,753.00 3,841.00 $ 6rfi94.00 The local match funding for the Vocational Education Equi~ent grant has been made available as a result of the receipt of additional Perkins Act monies for funding vocational education teachers. ~ocal Match in the amount of $2,753 vill be transferred from account 001-060-$O01-6143-0121. Additional state vocational education equipment matching funds in the amount of $3,841 will be provided on a reimbursement basis. The program will end June 30, 1990. February 13, 1990 Roanoke, Virginia APPI~)PR'rATION RI~UEST Vocational Teachers 001-060-6001-6143-0121 Appropriation Unit ZA1 Vocational Teachers $ __2r753.00 001-060-6000-0636 Vocational Education Revenue s Federal Revenue frms the Perkins Act viii be used to fund vocational education teachers in the handicapped and disadvantaged programs. The above appropriation request represents additional federal funding Bade available to the prograB. The non-recurring grant is for the period December 1, 1989 through June 30, 1990. February 13, 1990 Office of the City Clerk February 28, 1990 File #268-472 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 29949-22690 accepting bids for certaia vehicular equipment and related items. Qrdinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Sincerely, !9 Mary F. Parker, C~C/AAE City Clerk MFP:ra Enc. pc: Mr. $oel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Qperations Mr. Jesse ~. Perdue, Jr., ~anager, Utility Line Services Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, ~anager, Ceneral Services Ms. ~rcelia B. Haston, Junior Accountant, Office ~anagement and Budget a~d Room456 MunicipalBuilding 215Chu[ch Avenue, S.W Roanoke, Virginia 24011 (703)981 2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Dale Goss Vice President & General Manager Johnson International Trucks, Inc. 1202 Orange Avenue, ~. E. Roanoke, Virginia 24012 Dear Hr. Goss: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Johnson International Trucks, Inc. for one new ten tan dump cab/chassis, in the total amount of $35,807.11, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Sincerely, Mary F. Pa rkor, CMC/AAE City Clerk MFP:ra Enc. Room456 MunicipalBuilding 215Church Avenue. S W Roanoke. Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 ~r. ~. Stephen Coffee Sales ~anager General Truck Body Company, 1919 - 10th Street, N. W. Roanoke, Virginia 24012 Inc. Dear Mr. Coffee: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of General Truck Body Company, Inc., for one new ten ton dump body, in the total amount of $6,431.00, and also accepting your bid for one new heavy duty service body, in the total amount of $3,860.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on ,~onday, February 26, 1990. Sincerely ' ~lary F. Parker, C~IC/AAE City Clerk MFP:ra Enc. Room4§6 MunicipatBuilding 215Church Avenue,$.w Roanoke, Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. James C. Falwell Vice-President Truck Body Corporation P. O. Box 10906 Lynchburg, Virginia 24506 Dear Mr. Falwell: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of General Truck Body Company, Inc., for one new ten ton dump body, in the total amount of $6,431.00, for use by the Utility Line Ser¥ices Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990, On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, Nary F. Parker, C,~C/3AE City Clerk MFP : ra Enc. Room456 MunicipalBuilding 215Chufch Avenue, S W Roanoke,¥irginia 24011 (703)~181-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. James C. Akers General ~anager Roanoke Welding Company 2002 Russell Avenue, S. W. Roanoke, Virginia 24015 Dear ~r. Akers: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of General Truck Body Company, Inc., for one new ten ton dump body, in the total amount of $6,431.00, for use by the Utility Line Services Department. Ordinance ~o. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, February 26, 1990. Qn behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abov~- described equipment. Sincerely, ~4ary F. Parker, C~C/AAE City Clerk MFP:ra Enc. Room456 Munici[~alBuilcling 215Church Avenue, S W Roanoke, virginia 2~,011 (70.t)981 2541 Office of the City Clerk February 28, 1990 File #268-4?2 Ms. Deborah M. Beck Corporate Secretary Cavalier Equipment Company P. 0. Box 12507 Roanoke, Virginia 24026 Dear Ms. Beck: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of General Truck Body Company, Inc., for one new ten ton dump body, in the total amount of $6,431.00, and for one new heavy duty service body, in the total amount of $3,860.00, for use by the Utility Line Services Department. Qrdinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the above- described equipment. Sincerely, ~4ary F. Parker, CMC/.~E City Clerk MFP:ra Eno. Room456 MunicipalBuilding 215Church Avenue. S.W Roanoke, Virginia 24011 (703)981 2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Paul Gim Fleet Manager Magic City Motor Corporation P. ©. ~ox 12807 Roanoke, Virginia 24028 Oear Mr. Gim: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Johnson International Trucks, Inc. for one new ten ton dump cab/chassis, in the total amount of $35,807.11; accepting the bid of Berglund Chevrolet, Inc., for two new midsize pick-up trucks, in the total amount of $20,174.22; and accepting the bid of Sewer Equipment of America for one new truck cab/chassis, with sewer fodder mounted, in the total amount of $37,941.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Ordinance No. 29949-22690 also provides for acceptance of the bids of Magic City Motor Corporation for one new crew cab/chassis, in the total amount of $21,162.78; and for one new midsize four wheel drive van, in the total amount of $13,630.00, for use by the Utility Line Services Department. On behalf of the Mayor and Members of City Council, f would like to express appreciation for submitting your bids on the above- described equipment. Sincerely, Mary F. Parker, CMC/~AE City Clerk MFP: ra Enc. Room 4S6 Municipal Building 215 Church Avenue, S. W Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. John Dickerson Sales Representative Dickerson GMC Truck 341 24th Street, N. W. Roanoke, Virginia 24017 Dear Mr. Dickerson: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Johnson International Trucks, Inc. for one new ten ton dump cab/chassis, in the total amount of $35,807.11; accepting the bid of Berglund Chevrolet, Inc., for two new midsize pick-up trucks, in the total amount of $20,174.22; and accepting the bid of Sewer Equipment of America for one new truck cab/chassis, with sewer redder ~ounted in the total amount of $37,941.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, ~ would li~e to express appreciation for submitting your bid on the above- described equipment. Sincerely, Mary F. Parker, C~C/~AE City Clerk MFP:ra Eno. Room 456 Municipal Building 215 Church Avenue. S. W Roanoke, Virginia 24011 (703) 981 2541 Office of the City Clerk ~ebruary 28, 1990 File #268-472 Mr. Thomas E. Whisnant Sales Coordinator Bemiss Equipment Corporation P. 0. Box 712 Salem, Virginia 24153 Dear Ur. Whisnant: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Baker Brothers, Inc., for one new hydraulic excavator, in the total amount of $86,165.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would li~e to express appreciation for submitting your bid on the above- described equipment. Sincerely, i~ Mary F. Parker, C~C/~AE City Clerk MFP:ra Enc. Office of the City Clerk February 28, 1990 File #268-472 Mr. Joseph B. Baker Vice-President ~aker Brothers, Inc. 1402 ~illiamson Road, Roanoke, Virginia 24012 Dear ~4r. ~aker: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Baker ~rothers, Inc., for one new hydraulic excaYator, in the total amount of $86,165.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Sincerely, /~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Eric. Room 456 MunJcipaiSuilding 215Chulch Avent~e,S W Roanoke. Virginia 24011 (703)981 2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Robert Hilens President Capital Equipment Company, Inc. 1345 Mountain Road Glen Allen, Virginia 23060 Dear Mr. ~ilens: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Baker Brothers, Inc., for one new hydraulic excaYator, in the total amount of $86,165.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~l' Nary F. Parker, C~C/~AE City Clerk MFP:ra Enc. Room456 MunicipalSuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (70.t)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. James W. Patsel Branch ~anager A. ~. ~inley & Associates P. O. Box 1093 Salem, Virginia 24153 Dear Mr. Patsel: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Baker Brothers, Inc., for one new hydraulic excavator, in the total amount of $86,165.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~ Mary F. Parker, CMC/~AE C~ty Clerk MFP:ra Enc. Room456 MunicipalBui~dincj 215Chinch Avenue, S W Roanoke, Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Dan Buckley Governmental 4ccount Manager Carter Machinery Company, Inc. P. O. 8ox 1096 Salem, Virginia 24153 Dear Mr. Buckley: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Baker Brothers, Inc., for one new hydraulic excavator, in the total amount of $86,165.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held oa Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. Room456 MunicipalBuilding 215Church Avenue.$.w Roanoke, Virginia 24011 (103)981-2541 Office of the City Clerk February 28, 1990 File #268-472 ~r. C. Bradie ~llman Administrative Sales J. ~. Burress, Inco P. ©o Box 719 Roanoke, Virginia 24002 Dear ~r. Allman: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Baker Brothers, Inco, for one new hydraulic excavator, in the total amount of $86,165.00, for use by the Utility Line Services Department. Qrdinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, February 26, 1990. On behalf of the Mayor and ~embers of City Council, I would li~e to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~ary F. Parker, C~C/AAE City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue, $ w Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk February 28, 1990 File #268-4?2 Mr. Edward Robinson Sales Coordiaator James River Equipment P. 0. 8ox 539 Salem, Virginia 24153 Dear Mr. Robiason: I am enclosing copy of Qrdinance No. 29949-22690 accepting the bid of Baker Brothers, Inc., for one new hydraulic excavator, in the total amount of $86,165.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the ~ayor and ~embers of City Council, I would li~e to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~ Nary F. Parker, C~4C/~AE City Clerk ~FP:ra Enc. Room 456 Municipal Building 215 Church Avenue, S. W Roanoke, Virginia 24015 (703) 981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Ronala E. Hunt ~ssistant Branch ~anager Mitchell Distributing Company P. 0. Box 390 Salem, Virginia 24153 Dear Mr. Hunt: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Baker Brothers, Inc., for one new hydraulic excavator, in the total amount of $86,165.00, for use by the Utility Line Services Department° Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~ Mary F. Parker, C~4C/AAE City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue. S.W. Roanoke, Virginia 24011 (70:1) 981-2S41 Office of the City Clerk February 28, 1990 File #268-4?2 Mr. Calvin C. Qverstreet Vice-President, Sales Shelton-Witt Equipment Company P. 0. Box 828 Salem, Virginia 24153 Dear ~r. Overstreet: I am enclosing copy of Qrdinance No. 29949-22690 accepting the bid of Baker Brothers, Inc., for one new hydraulic excavator, in the total amount of $86,165.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Ordinance No. 29949-22690 also accepts the bid of Shelton-Witt Equipment Company for one trailer mounted detour-lite, in the total amount of $3,696.00, for use by the Utility Line Services Department. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the above- described equipment. Sincerely, ~ ~ary F. Parker, CMC/AAE City Clerk MFP : r a Enc. Room456 Muni¢ipalBuilding 215Church Avenue,S.W. Roanoke, Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Henry M. Faulkner Vice-President, Sales Virginia Public Works Equipment Company 2207 Tazewell Street Richmond, Virginia 23222 Dear Mr. Faulkner: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Virginia Public Works Equipment Company for one new T. V. Inspection System, in the total amount of $49,500.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Sincerely, ~ Mary F. Parker, C~C/4AE City Clerk MFP:ra Enc. Room456 MunicipalBuildin9 215Church Avenue. S.W. Roanoke. Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Thomas E. Haas Sales Manager CUES, Inco 3501 Vineland Road Orlando, Florida 32811-6484 Dear Mr. Haas: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Virginia Public Works Equipment Company for one new T. V. Inspection System, in the total amount of $49~500.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meetiag held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~ ~ary F. Parker, C,~C/AAE City Clerk MFP:ra Eric. Room456 MunicipalSuilding 215Chu;¢h Avenue,$ W Roanoke, Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Ronald E. Scott, Sr. President Scott-Gallager, Inc. P. 0. Box 7920 Roanoke, Virginia 24019 Dear Mr. Scott: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Scott-Gallager, Inc., for one new underground piercing tool, in the total amount of $5,188.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held oa Monday, February 26, 1990. Sincerely, ~ ~lary F. Parker, C~C/4AE City Clerk MFP:ra En¢. Room456 MunicipalBuilding 215Church Avenue, S.W Roanoke. Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Marcus B. Kaplan Vice-President Dominion Car Company 1259 East Main Street Salem, Virginia 24153 Dear Mr. Kaplan: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Berglund Chevrolet, Inc., for two new midsize pick-up trucks, in the total amount of $20,174.22, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would li~e to express appreciation for submitting your bid on the above- described vehicle. Sincerely, ,~) Mary F. Parker, C~IC/AAE City Clerk MFP:ra Enc. Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke. Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. William J. Walworth President Peaks View Pontiac, Buick, G~C Trucks P. 0. Box 418 Bedford, Virginia 24523 Dear ~r. ~alworth: I am enclosing copy of Ordinaace ~o. 29949-22690 accepting the bid of Berglund Chevrolet, Inc., for two new midsize pick~up trucks, in the total amount of $20,174.22; and accepting the bid of Magic City Motor Corporation for one aew midsize four-wheel drive van, in the total amount of $13,630.00, for use by the Utility Line Services Department° Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, February 26, 1990. On behalf of the Mayor and ~embers of City Council, I would like to express appreciation for submittiag your bids on the above- described vehicular equipment. Sincerely, / ? Mary F. Parker, C~C/~AE City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue, $. W Roanoke, Virginia 24011 (703) 981 2541 Office of the City C~erk February 28, 1990 File #268-472 Mr. Ken Spangler Fleet Manager Berglund Chevrolet P. 0. 8ox 12608 Roanoke, Virginia 24027 Dear Mr. Spangler: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Berglund Chevrolet, Inc., for two new midsize pick-up trucks, in the total amount of $20,174.22, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Ordinance No. 29949-22690 also provides for acceptance of the bid of Magic City Motor Corporation for one new midsize four-wheel drive van, in the total amount of $13,630.00, for use by the Utility Line Services Department. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the above- described vehicular equipment. Sincerely, Mary F. Parker, C~C/&4E City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue. $. W ~oanoke, Virginia 2a011 (703) 981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. Jim T. O'Brien President Sewer Equipment of America 1702 Delogier Drive Glen View, Illinois 60025-2399 Dear Mr. O'Brien: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Sewer Equipment of America for one new truck cab/chassis with sewer fodder mounted, in the total amount of $37,941.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Sincerely, Mary F. Parker, City Clerk C¢~C / AA E MFP: r a En c. Room456 MunicipalBuilding 215Church Avenue. S.w. Roanoke. Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. F. W. Melvin, Jr. President ~SC Equipment, Inc. 1823 North Hamilton Street Richmond, Virginia 23230 Dear ~r. Melvin: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Sewer Equipment of America for one new truck cab/chassis with sewer fodder mounted, in the total amount of $37,941.00, for use by the Utility Line Services Department. Ordinance Ho. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the ~ayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. Room456 MunicJpalBuilding 215Church Aven~e,S.w Roanoke, Virginia 2.4011 (703)981-2541 Office of the City Clerk February 28, 1990 File #268-472 Mr. C. M. Hawkins, Jr. McIlhany Equipment Company P. O. Box 12728 Roanoke, Virginia 24028 Dear Mr. Hawkins: I am enclosing copy of Ordinance No. 29949-22690 accepting the bid of Shelton-Witt Equipment Company for one trailer mounted detour-lite, in the total amount of $3,696.00, for use by the Utility Line Services Department. Ordinance No. 29949-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described equipment. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. Room456 MunicipalBuildin9 215Church Avenue, S.W. Roanoke, virginia 24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 26th day of February, 1990. No. 29949-22690. VIRGINIA, AN ORDINANCE accepting bids for certain vehicular equipment and related items; rejecting other bids; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinafter set out and generally described, such items being more part£cularly described in the City's specifications and any alternates and in each bidder's proposal, and as more particularly set forth in the report to this Council dated February 26, 1990, are hereby ACCEPTED, at the purchase prices set out with each item: Item quantity aha Successful Purchase Number Description Bidder Price i i - New 10 ton c~mp. Jmbn~on International $ 35,807.11 cab/chassis Tru~.k~ 2 i - Ne~ 10 ton dump General Truck Body, $ 6,431.00 body for Item #1 Co. Inc. 3 2 - Ne~ m~dstze pickup Berglund Chevrolet, $ 20,174.22 trucks Inc. 4 i - New cre~ cab/ Msgic City Motor $ 21,162.78 chef--sis Corporation 5 I - Ne~ heavy duty General Truck Body, $ 3,860.00 service body Co. Inc. 6 & I - Ne~ truck cab/ Se~er Equi~r~ut of $ 37,941.00 7 ~h~sis ~rlth se~er of America rodder mounted 8 i - Ne~ mtdsize 4-~heel ~agic City Motor $ 13,630.00 drive van Corporation 1 - Hydraulic excavator I - T.V. Inspection system 1 - Trailer mounted detour-lite 1 - Underground piercing tool Baker Brothers, Inc. $ 86,165.00 Virginia Public Works $ 4~,500.00 F_qut?~-ut ~heiton-Wttt F~lUtp- $ 3,696.00 ment O~.!'-~y 8¢ott-C~IIager, Inc. $ 5,i88.00 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase orders for the above-mentioned items, said purchase orders to be made and filled in accordance with the City's specifications, the respective bids made therefor and in accordance with this ordi- nance. 3. Any and all other bids made to the City for the afore- said items are hereby REJECTED; and the City Clerk is directed to so notify each such bidder and to express to each the City's appreciation for each bid. 4. In order to provide for the usual daily operation municipal government, an emergency is deemed to exist, and ordinance shall be in full of the this force and effect upon its passage. ATTEST: City Clerk. Office of the City Clerk February 28, 1990 File #60-268-472 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~r. Schlanger: I am attaching copy of Ordinance No. 29948-22690 amending and reordaining certain sections of the 1989-90 Internal Service Fund Appropriations, providing for the appropriation of $294,356.00 from Retained Earnings, Unrestricted, to Utility Line Services, Capital Outlay, to provide funds for the purchase of certain operational equipment for use by the Utility Line Services Department. Ordinance No. 29948-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. Mary F. Parker, C~IC/AAE City Clerk MFP : ra Enc. pc: ~r. W. Robert Herbert, City ~anager Mr. Kit B. Kiser, Director of Utilities and Operations ~r. Jesse H. Perdue, Jr., ~anager, Utility Line Services Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services ~s. Arcelia B. ~aston, Junior 4ccountant, Office of ~anagement and Budget Room456 MunicipalBuilcling 215Church Auenue, S W Roanoke, Virginia 2~,011 (70.~)981-2541 the for IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 26th day of February, 1990. No. 29948-22690. AN ORDINANCE to amend and reordain certain sections of 1989-90 Internal Service Fund Appropriations, and providing an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE Roanoke that certain Fund Appropriations, reordained to read as follows, IT ORDAINED by the Council of the City of sections of the 1989-90 Internal Service be, and the same are hereby, amended and in part: Appropriations Utility Line Services $2,917,059 Capital Outlay (1-4) ............................... 609,156 Retained Earnings Retained Earnings - Unrestricted (5) ............... $2,370,653 1) Furniture & Equipment 2) Vehicular Equipment 3) Other Equipment 4) Land Purchase 5) Retained Earnings- Unrestricted (006-056-2625-9005) $ 3,300 (006-056-2625-9010) 225,172 (006-056-2625-9015) 64,384 (006-056-2625-9050) 1,500 (006-3336) (294,356) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia February 26, 1990 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Appropr~ation of Funds and Bid Committee Reports for Trucks and Related Equipment, Bid 90-1-8, Hydraulic Excavator, Bid No. 90-1-6, T.V. Inspection System, Bid No..? 90-1-9, Detour-Lite, Bid No. 90-1-85, Hole Piercing Tool~:: Bid No. 90-1-77 I concur with the recommendation of the Bid Committee relative to the above subject and recommend it to you appropriate action. Respect fully Submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance Roanoke, Virginia February 26, 1990 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Appropriation of Funds and Bid Committee reports for Trucks and Related Equipment, Bid 90-1-8, Hydraulic Excavator, Bid Mo. 90-1-6, T.V. Inspection System, Bid Mo. 90-1-9, Detour-Lite, Bid No. 90-1-83 and Hole Piercing Tool, Bid No. 90-1-77 Ae Working Capital portion of Retained Marninq~ is in Internal Service Funds to support ' prioritized expenditures necessary for the continued operation of Internal Service department activities. Utility Line Services, an Internal Service Department, has identified the need for Operational Equipment as identified in this report· Januarv,_~99~ specifications were developed and sent specifically to twenty-nine (29) vendors currently listed on the City's bid list. Public advertisements were also published in the Roanoke Times and World News on January 7, 1990. De $_id_s.___w_e_r_e___r__e~iy_e._d, publicly opened and read in the Office of General Services as follows: Trucks and Related Equipment, Bid No. 90-1-8, 2:00 P.M. on January 18, 1990. Hydraulic Excavator, Bid No. 90-1-6, 2:00 P.M. on January 18, 1990. T.V. Inspection System, Bid No. 90-1-9, 2:00 P.M. on January 22, 1990. Operational Equipment Page 2 II. Trailer Mounted Detour-Lite, Bid No. 90-1-83, 2:00 P.M. on February 7, 1990· Underground Piercing Tool, Bid No. 90-1-77, 2:00 P.M. on February 7, 1990· Single purchases from the approved expenditure list which will cost less than $10,000, as shown on attachment "A", will be appropriately processed through the State Contract system or through competitive request for quotations in accordance with the Procurement Code as identified in the Code of the City of Roanoke. Current Situation: A. Bid responses are as follows: Trucks and Related Equipment - 12 responses 2. Hydraulic Excavator - 9 responses 3. T.V. Inspection System - 2 responses 4. Detour-Lite - 2 responses 5. Hole Piercing Tool - 1 response Bid Tabulations are attached. ~ll__.blds_received were evaluated in a consistent manner by representatives of the following departments. General Services Utility Line Services Motor Vehicle Maintenance C. Bid Evaluations are as follows: 1. Trucks and Related Equipmen~, Bid No. 90-1-8 Operational Equipment Page 3 a) d~ f~ I%9~ #1 - One (1) New Cab/Chassis for 10 Ton Dump. The lowest bid meeting specifications, including delivery cost and performance bond is Johnson International Trucks, for the total cost of Item #2 - 10 Ton Dump Body for above Cab/Chassis. The lowest bid meeting specifications is General Truck Body Co., Inc. for the total amount of $6,431.00. Item #3 - Two {2) midsize Pickup Trucks. The lowest bid as submitted by Berglund Chevrolet meets all required specifications for the total cost of $20,174.22. Item #4 - One (1) Crew Truck Cab Chassis. The lowest bid submitted by Magic City Motor Corporation meets all required specifications for the total cost, including delivery, of ~_162.78. ~tem ~5 - One (1) Heavy Duty Service Body for above unit. The lowest bid as submitted by General Truck Body, Co., Inc. meets all required specifications for the cost of $~_.9Q. ~_~em ~6 and #7 - One (1) Cab/Chassis and Sewer Rodder Machine. The lowest bid combining Cab/Chassis and Rodder as submitted by Sewer Equipment of America, meets all required specifications for the total cost of ~$7,941.00. Item #8 - One (1) midsize 4 Wheel Drive Van. The lowest bid as submitted by Magic City Motor Corporation meets all required specifications for the cost of $13,630.00. Operational Equipment Page 4 III. ~y_d~r~ultc Excavator, Bid No. 90-1-6. The lowest bid meeting specifications, including performance bond, is Baker Brothers, Inc., for the total cost of .~86,165.00. 3. T.V. Inspection System, Bid No. 90-1-9 a) The ~ submitted by Cues, Inc. took four (4) exceptions which are (1) ability to be hand carried, (2) power source, (3) crawler-camera design, and (4) warranty period. b) The lowest bid meetinq ~fications is submitted by Virginia Public Works Equipment Company, for a total cost of $49,5oo. . Qn_~___(1) ~iler Mounted Detour-Li~ - The lowest bid, as submitted by Shelton-Witt Equipment Company, meets all required specifications for a cost of $~96.00. One _[~.) Und~Plercing Tool - The only bid submitted by Scott-Gallager, Inc. meets all required specifications for the cost of $~j188.00. Council appropriations are requested to allow for the purchase of those items listed on Attachment "A", all of which are single purchases that will be less than $10,800.00 each. Issues: A. Need B. Timeliness C. Co__mpll~ce with Specifications D. Fund availabil.i~y Operational Equipment Page 5 IV. Ae Council accept e~uipment bid~ and approve request for Fund Appropriations as follows: 1. Trucks and Related Equipment a) Item #1 - From Johnson International Trucks for $$5,807.11 Item #2 and #§ - From General Truck Body, Co., Inc. for $10,~91.00 c~ Item #3 - From Berglund Chevrolet, Inc. for $~Q,1~4.2~ d~ Item ~_4~ and #8 - From Magic City Motor Corporation for $_3_4~_7~92.78 e~ !~em ~_~ #~ - From Sewer Equipment of America for $~$1 ~0~ Hydraulic Excavator - From Baker Brothers, Inc. for ~=165.00 T.V. Inspections ~stem - From Virginia Public Works Equipment Company for ~49,500.00 Trailer Mounted Detour-Li~ - From Shelton-Witt Equipment Company for $3,696.0q Under,round Piercing Tool - From Scott-Gallager Inc. for $5,188.00 e Appropriate $10,800.00 to allow for the purchase of those items shown on Attachment "A". a~ Meed - requested items necessary for the continued operation for Utility Line Services would be accomplished with this alternative. Operational Equipment Page 6 b~ Timeliness - requested items can be expediently procured in the most timely fashion with this alternative. c~ Compliance with Speciflcation~ - Those bid items recommended by this alternative meets all required specifications. d~ Fund availability - designated Funds, to provide for the requested expenditures, are available in Utility Line Services Retained Earnings Account. R~Je_ct__.~!_l___Bi_d~ and not approve request to appropriate Funds. Need - the need to replace and purchase necessary equipment would not be accomplished. Timeliness - would not be an issue in this alternative. Compliance with SpecificatioD~ - would not be an issue in this alternative. Fund availability - Designated Funds would not be expended with this alternative. Council concur with Alternative "A" - to accept equipment bids and appropriate Funds as follows: 1. Trucks and Related Equipment a~ Item #1 - New 10 Ton Dump Cab/Chassis from Johnson International Trucks including delivery cost and bond for the total cost of _~3~807.11. Operational Equipment Page 7 o b~ Item #2 - New lO Ton Dump Body for above unit and item #5 - One (1) Heavy Duty Service Body from General Truck Body, Co., Inc. for the total cost of $10.291.00. c! Item #3 - Two {2) New midsize Pickup Trucks from Berglund Chevrolet, Inc. for the total cost of $20~_~4.22. dl ~_em_~ - One (1) Crew Cab/Chassis Truck and Item #8 - One (1) midsize 4 Wheel Drive Van from Magic City Motor Corporation for the total cost of e~ Item #6 - One (1) New Truck Cab/Chassis and Item #7 - One Sewer Rodder mounted on Item 96 from Sewer Equipment of America for the total cost of $37,941.00. Hydraulic Excavator - From Baker Brothers, Inc. for the total cost including performance bond, of $86,165.00· T.V. Inspection System - From Virginia Public Works Equipment Company for the total cost of $49,500.00. Trailer Mounted Detour-Lite - From Shelton-Witt Equipment Company for total cost of $3,696.00. the ~ndergFound Piercinq Tool - From Scott-Gallager, Inc. for the total cost of $_~ 8 8_.~. App~opF~te $10~.800 to allow for the purchase of those items identified on Attachment "A". B. R e j e c t_ _ _..a ~1 l___o_th_e r_._B _i_d_s Operational Equipment Page 8 Appropriate $294,355.11 from internal Services ~etained Earnings to Utility Line Services accounts as follows: $3,$00.00 to Account 006-056-262§-9005 $225,171.11 to Account 006-056-2625-9010 $64,384.00 to Account 006-056-2625-9015 $1,500.00 to Account 006-056-2625-9050 Conittee: Respectfully Submitted, Kit B. Kiser J~ee H. Perdue, Jr. D. Darwin Roupe cc: City Attorney Director of Finance 0 0 0 0 0 OD. o o 0 0 O0 O0 0 0 o o o O0 0 ~ 0 ~ 0 ~ 0 ~ 0 ~D g' I ~F 0 0 O ~) O 0 0 ~u Bid Tabulation Bid was received publicly opened and read in the Orifice of General Services at 2:00 P.M. on February 7, 1990 For Underground Piercing Tool Bid Number 90-1-77 Scott-Gallager Inc. Item One (1) new Hole-Hog underground piercing tool, model 1000C or equal. $ 4,725.00 50 foot air hose, 3/4" diameter for above unit 1 - sight guage for above unit $ 198.00 $ 265.00 Total * $ 5,188.00 Delivery 3 Weeks Committee: Kit B. Kiser ~JJesse H.- Perdu~.) Jr. D. Darwin Roupe ~- * Indicates Recommendation Attachment "A" 1. One (1) Photo Copier 3,300.00 2. One (1) 3. One (1) 4. One (1) Storage Light Weight Trench Box Trench Roadway Plate Utility Building for $ 6,000.00 5. Landscaping Trees for Debris Disposal Operation. $ 1,500.00 Total ~ 10.800.00 February 26, 1990 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Monthly Financial Report Attached is a copy of the financial report for the month of January, 1990. JMS/pac :D~rector of- Financ~ ,..t ,../ GENERAL FUND CONTINGENCY BALANCE AS OF JANUARY 31, 1990 General Contingency: Balance July 1, 1989 Management and Budget Management and Budget Economic Development City Clerk City Council TAP Jail Engineering Economic Development Economic Development Economic Development Community Planning Management and Budget Management and Budget Building Maintenance Miscellaneous Management and Budget Management and Budget Economic Development Economic Development Management and Budget Dir. of Human Resources Library Social Services Emergency Services Diro of Human Resources Management and Budget Management and Budget Snow Removal Consolidation Expenses Consolidation Expenses Property Appraisal Art Purchases Aid to Hugo Victims Homeless Grant Match G.E.D. Grant Match Bridge Inspection Marketing Shell Building Marketing Shell Building Parking Survey Travel Expense Consolidation Study Consolidation Study Courthouse Renovations Cable TV Contract Consolidation Expenses Consolidation Expenses Marketing Shell Building A & P Property Appraisal Consolidation Expenses Drug Task Force Expenses Automated Library System Furniture and Equipment Transport Billing Service Switching Pool Passes Consolidation Expenses Consolidation Expenses Snow Removal $ 498,529 5,000 5,000 3,500 1,415 6,500 30,000 1,117 (123,000 4,000 5,000 2,000 5,000 5,000 5,000 5,000 358 5,000 5,000 3,995 3,500 5,000 2,000 15,327 3,500 5,000 500 5,000 5,000 (75,090) 157,727 Maintenance of Fixed Assets Contingency: Balance July 1, 1989 Building Maintenance Third Street Annex Roof Building Maintenance Melrose Library Roof 200,000 50,000) 14,200) 135,800 GENERAL FUND CONTINGENCY BALANCE AS OF JANUARY 31, 1990 ( continued ) Equipment Replacement Contingency: Balance July 1, 1989 School Board City Attorney Transfer to Capital Fund Refuse Collection Police Patrol Street Maintenance Crisis Intervention Building Maintenance School Buses T!rpewriter Flood Reduction Vehicles Radios Vehicles Vehicles Vehicles Total Contingency Balance $ 750,O00 (150,000) ( a75) (150,000) (88,508) (37,375) (20,480) (15,940) (17~474) 269~348 $ 562~875 CITY OF ROANOKE GENERAL FUND STA~ENT OF REIIENUE Rem ~ ~eneral Property Taxes Other Local Taxes Permits, Fees, and Licenses Fines and Forfeitures Revenue Frc~ Use of Money & Property Education Start%s-in-Aid C~m~nnwealth Srant$-in-Aid Federal ~ovenmp~t Charges for Current Services Miscellaneous Revenue Internal Services Total Yeax to Bate f~ the ~ $15,784,085 $17,029,932 7.89% $ 45,501,500 15,683,141 15,554,029 ( .82%) 35,423,000 287,677 246,735 (14.23%) 445,000 411,197 346,526 (15.73%) 568,000 37.43% 43.91% 55.45% 61.01% 764,228 893,125 16.87% 1,456,000 61.34% 16,576,389 16,505,304 ( .43%) 31,715,498 52.04% 10,870,433 11,349,890 4.41% 22,882,679 49.60% 121,596 20,622 (83.04%) 27,000 76.38% 1,270,315 1,305,850 2.80% 2,418,906 53.99% 337,452 142,202 (57.86%) 258,672 54.97% 826,834 882,626 6.75% 1,545,800 57.10% $62,933.347 $64,276,841 2.13% $142,242,055 45.19% CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES General Government Judicial Administration Public Safety Public Works Health and Wolf ere Perks, Recreation & Cultural Co,remitF Development Rducation Debt Serwice Non-Departmental Total Jul~ 1-J~.31 Jul~ l-Ja~.31 Pe~ 1~-~9 1~-~0 of ~ $ 4,560,689 $ 4,874,517 6.88% 1,544,703 1,796,779 16.32% 13,478,594 15,539,711 15.29% 11,291,922 12,286,184 8.81% 6,386,222 6,876,639 7.68% 1,966,553 2,359,765 19.99% 650,286 916,611 40.96% 30,774,806 34,131,721 10.91% 5,623,437 5,968,402 6.13% 755,576 4,625,816 512.22% $ 3,219,032 $ 8,093,549 60.23% 1,285,406 3,082,185 58.30% 10,179,685 25,719,396 60.42% 6,786,191 19,072,375 64.42% 5,042,842 11,919,481 57.69% 1,347,813 3,707,578 63.65% 370,660 1,287,271 71.21% 29,491,872 63,623,593 53.65% 2,410,045 8,378,447 71.24% 2,360,716 6,986,532 66.21% $77,032,788 $69,376,145 16.02% $62,494,262 $151,870 f407 58.85% CAPITAL PROJECTS FUND STA'£~NT OF EXPENDITURES, ENCUMBi~NCES UNeNCUMBerED APPROPRIATIONS SUI~U~Y AS OF JANUARY 31, 1990 Seanral Government Education Recreation Streets and Bridges Sanitation Projects Traffic F, ngiueering & Co~mmication Other Infrastructure Projects Capital Improvement Reserve Total Capita] Projects Fund 1,427,922 $ 4,347,570 $ 5,775,492 $ 5,122,345 $ 653,147 $ 16,969 $ 636,178 602,225 8,092,765 8,694,990 4,733,525 3,961,465 54,254 3,907,211 54,194 607,423 661,617 430,226 231,391 148,032 83,359 1,112,191 3,444,320 4,556,511 2,911,386 1,645,125 1,215,498 429,627 4,223,475 4,643,674 8,867,149 6,625,619 2,241,530 1,741,692 499,838 1,151,281 153,795 1,305,076 755,884 549,192 180,191 369,001 267,514 14,193,050 14,460,564 462,477 13,998,087 129,059 13,869,028 2,969,073 1,361,503 4,330,576 4,330,576 4,330,57£ $11,807,875 $36,844,100 $48,651,975 $21,041,462 $27,610,513 $3,485,695 $24,124,818 CITY OF RO/~/~OKE WATER FUND COMPARATI~ INCOME STA~ FOR THE 7 MON~HS ENDED JANUARY 31, 1990 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Bad Debt Collections Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expenses Total Non-C~erating Expenses 1990 $ 641,039 854,160 61,674 27,887 568,990 112e303 2r266~053 507,665 917,296 206,669 108e569 le740e199 525,854 401t391 124e463 118,711 2,788 2,780 124r279 248,742 5~833 5~833 1989 630,463 876,063 63,524 32,023 621,781 257~649 2~481,503 451,845 757,173 249,449 124f482 1~582~949 898,554 391~226 507~328 111,850 2,787 516 2~028 117~181 624,509 10,65~ 10~655 613,854 Net Income $ 242~909 WATER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Pro~ect Water - New Service, Hyd., Lines Water ~ Unidentified Plant Replacement Water - Fire Hydrants Expand Carvins Cove Plant FC Plans & Specs CC Security/Concession Replacement FY86 Project Design 12 Line Airport Road Edgewood Replacement Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $254,511 107,492 11,020 44,439 107,565 99,979 12,103 44,352 5~794 687,255 237~799 $449~456 NOTE: Some of these projects are continued from FY87, FY88, and FY89 with 'inception to date totals. 7 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATi-qE INCOME STATEMENT FOR THE 7 MONTHS ENDED JANUARY 31, 1990 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Administrative and Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Bad Debt Collections Total Non-Operating Income Income (Loss) Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expenses Total Non-Operating Expenses 1990 $2,304,699 590,849 180,979 840,060 25,633 61,366 8r965 4~012,551 781,772 2,337~913 3r119~685 892,866 539~937 352~929 140,400 21,211 6~731 168~342 521,271 49~219 49~219 1989 $2,334,749 361,801 139,380 453,466 28,736 63,458 7~026 3,388,616 702,846 2~536~887 3r239~733 148,883 529~484 380,601) 129,371 14,938 2,021 146,330 (234,271) 59,903 59,903 Net Income (Loss) $ 472~052 294,174) SEWAGE TREATMENT FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Pro~ect Other Equipment Unidentified Construction FY86 Projects Design S.T.P. Land Acquisition Fine Mesh Screens STP - Dechlor Facility Williamson Road Storm Drain Ph. 2, Cont. IIB Mud Lick Sanitation Sewer Replacment Ph. II Williamson Road Storm Drain Ph. 2, Cont. IIC Coyner Springs Sewer Williamson Road Storm Drain Ph. 2, Cont. IIE Williamson Road Storm Drain Ph. 2, Cont. IF Roanoke Diesel Engine #7 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 4,605 70,294 26,387 19,721 65 407 9 075 373 360 474 665 523 103 412 255 112 832 8 807 630 2,101,141 1~202~772 898,369 NOTE: Some of these projects are continued from FY87, FY88, and FY89 with inception to date totals. ROANOKE REGIONAL AIRPORT CO~ISSION COMPARATm¥~. INCONE STATEMENT FOR THE 7 MONTHS ENDED JANUARY 31, 1990 Operating Revenue: Landing Fees Building and Equipment Rentals Terminal Building Rentals Other Property Rentals Advertising Commissions Fuel and Oil Sales Commissions Miscellaneous Fees Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Interest Income - Airport Debt Service Account Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Paying Agent Fees Interest Expense - '88 Rev. Bond Issue Total Non-Operating Expenses 1990 283,588 104,361 75,232 355,403 16,079 1,068,538 14,417 24~062 1,941~680 516,623 852~007 1~368~630 573,050 545~806 27~244 131,434 17r340 148~774 176,018 58,549 3,104 182,137 243,790 67,772) 1989 $ 270,588 94,303 122,228 17,275 14,575 923,270 23,926 42,418 1,508~583 297,926 745~588 1,043,514 465,069 309,792 155,277 92,881 92,881 248,158 61,928 61,928 186,230 Net Income (Loss) 10 ROANOKE REGIONAL AIRPORT COMmiSSION CONTINUED Capital Outlay Not Included in Operating Expenses: Project Vehicular Equipment Other Equipment Repaint R/W & T/W Markings Unidentified Construction Relocation Expenses Runway Extension #23 New Terminal Building General Aviation Development FAR Part 150 Noise Study Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 33,660 14,589 1,198 24,672 680 283,887 23,775,274 19,014 5r030 24,158,004 18r975~312 $ 5r182~692 NOTE: Some of these projects are continued from FY87, FY88, and FY89 with inception to date totals. 11 CITY OF ROANOKE CIVIC CEN'r~R FUND COMPARATIVE INCOME STATEMENT FOR T~E 7 MONT~S ENDED JANUARY 31, 1990 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Co~aissions Total Operating Revenue Less: Operating Exp. Before Depreciation Administrative: Personal Services Utilities and Cor~munications Administrative Expenses Promotional Expenses: Personal Services Services and Charges Total Operating Exp. Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income 1990 $ 189,362 31,033 60,885 1,570 44,308 63,936 391~094 335,419 167,721 391,647 39,762 6~196 940~745 (549,651) 200~120 (749,771) 26,753 3~173 29r926 1989 $ 225,871 40,043 75,757 1,720 63,030 60~424 466~845 297,735 240,365 289,023 32,028 2~149 861~300 (394,455) 188,376 {582,831) 26,060 2~651 28~711 Net (Loss) $(719,845) $(554~120) 12 CIVIC CEN'£~K FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Elevator for Handicapped Trade & Convention Center Study Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 51,315 137,317 45~124 233,756 62~628 }171~128 NOTE: Some of these projects are continued from FY88 and FY89 with inception to date totals. 13 CITY OF ROANOKE INTERNAL SER¥ICE FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDED JANUARY 31, 1990 Operating Revenue: Charges for Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Total Non-Operating Income Net Income 1990 3,966~056 3r966~056 2,368,198 1~205~022 3~573~220 392,836 401~370 ( 8,534) 86~613 86~613 1989 3~614{676 3~614~676 2,106,813 982~752 3~089~565 525,111 360~519 164,592 48~566 48~566 $ 78{079 $ 213~158 14 INTERNAL SER¥ICE FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project CIS - Other Equipment MC - Furniture & Equipment MVM - Other Eq~ipment ULS - Other Equipment ULS - Land Purchase ULS - Construction - Structures Year to Date Expenditures $ 95,350 9,468 2,901 18,195 1,050 67,760 Total $194~724 15 CITY OF ROANOKE, VIRGINIA CITY TREASDk£~'8 OFFICE OENERAL STATEMENT OF ACCOUNTABILITY FOR THE NONTN ENDED JANUARY 31, 1990 TO THE DIRECTOR OF FINANCE~ GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNOS OF SAID CITY THE MONTH ENDED JANUARY 3I, i990. FUND BALANCE AT RECEIPTS OISBURSEMENTS BALANCE AT BALANCE AT DEC. 21, 1989 JAN. 31, 1990 JAN, D1, 1989 GENERAL $8,465,616.99 $11,~72,226.44 $8,206,73454 $11,522,108.89 $6,917,388 09 CAPITAL $13,422,DD1.90 $4,262,758.14 $668,172.99 $17,117,107.05 $17,089,840.01 OEBT SERVICE $~3,897.04 $5,560.86 $1,731.06 $87,?~6.84 $687,9B5.88 WATER $0,492~4DI.68 $B44.§52.49 $201,543.70 KB,575,4BO.47 KD,BBO,DT7 57 SEWAGE TREATMENT $8,571,63D 91 $971,932.08 $73B,OBD.6T $~,811,48B.3~ KB,898,849.BB AIRPORT $~,A?i,BID.DD $654,656.16 $25B,BBB.A6 $8,878,025.36 $2,10B,1BD.08 CIVIC CENTER $22B,B~6.54 $78,507.68 $109,753.79 $295,980.43 $390,451.00 INTERNAL SERVICE $2,144,900.90 $523,719.40 $200,141.08 KB,468,479.B4 Kl,B?O,695.TB PAYROLL ($8,ABS,845.D6) $437,606.B0 $8,B81,026.49 ($16,269,265.35) ($4,95B,48B 57) PUBLIC ASSISTANCE ($268,54807) $390,DB0.42 $388,019 18 ($266,336.82) ($317,076.58) FIFTH DIST CONSORTIUM $196,261 53 $50,633.79 $167,601.B6 $79,B94.06 $138,754.83 GRANT PROGRAMS ($844,5DT.06) $750,230 46 $§54,D21.71 ($648,418.B1) (Sl,902,634.84) TOTAL $22,4221872.98 $19,8371715.13 $19,763,960.92 CEBIlFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE 5?ATENENT OF NY ACCOUNTABILITY TO THE CITY OF ~OANOKE, UIRGINIA, FD~ IHE FUNDS OF THE UAklOUS ACCOUNTS THEREOF FOR THE NONTH ENDING JANUARY ~1, 1990 THAT 5AID FOREGOING: CERTIFICATES CASH OF DEPOSITS UNITED STATES SECURITIES CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: CENTRAL FIDELITY CHARTER FEDERAL SAVINGS BANK CDREAST SAVINGS BANK CRESTAR BANK DOMINION BANK PERPETUAL SAVINGS BANK SIGNET BANK SODRAN DANK $542,873.24 $453,751.84 $6,000,000.00 Kl1,000,000.00 TOTALS $~AB,872 34 $453,751.84 $6,000,000 O0 $4,500,000 OD $11,000,0D0.00 TOTAL5 S996,&Db 18 $I7,000,000.00 $4,500,000.00 $2B,496,62§.I8 DATE: FEBRUARY 14~ 1990 ROANOKE CITY TREASURER 16 CITY OF ROANOKE PENSION PLAN STATEMENT OF RE%~_~GE AND EXPENSES FOR TH~ 7 MONTHS ENDED JANUARY 31, 1990 City's Contributions Investment Income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1990 $3,084,333 2,566,162 417,641 154~504 $6r222r640 1989 $2,381,656 2,486,292 475,315 135r702 $5~478~965 EXPENSES Pension Payments Commissions Active Service Death Benefit E~pense from Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $2,800,538 279,205 8,023 115,364 141~899 3~345~029 $2~877~611 $2,660,245 206,675 18,506 161,070 94~122 3~140~618 $2~338r347 17 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF JANUARY 31, 1990 ASSETS Cash Investments: (market value - 1990 $104,547,635 and 1989 $ 95,388,075) Total Assets 1990 1989 $ 62 $ 1,608 98~686~623 $ 98~686{685 88~962~701 $ 88~964{309 LIABILITIES AND FUND BALANCE Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance 95,809,074 2~877{611 98~686~685 98~686~685 86,625,962 2~338~347 88~964~309 88~964{309 18 Office of the City Clerk February 28, 1990 File #9-60 Mr. W. Robert Herbert, Chairman Roanoke Regional iirport Commission Roanoke, Virginia Dear ~r. Herbert: I am attaching copy of Resolution No. 29950-22690 approving the Roanoke Regional Airport Commission budget for FY 1990-1991, upon certain terms and conditions. Resolution No. 29950-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, February 26, 1990. Sincere ly, /'~, Mary F. Parker, C~4C/AAE City Clerk MFP:ra Enc. pC: Members, Roanoke Regional Airport Commission Ms. Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. 0. Box 29800, Roanoke, Virginia 24018-0798 ~r. Paul H. Mahoney, Roanoke County Attorney, P. O. Sox 29800, Roanoke, Virginia 24015-0798 Ms. Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 Mr. Robert C. Peele, Airport ~anager ~s. Cathy S. Pendleton, Commission Secretary Room456 MunicipalBuilding 215Chinch Avenue,$ W Roanoke, Virginia 24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 26th day of February, 1990. No. 29950-22690. VIRGINIA, A RESOLUTION approving the Roanoke Regional Airport Commission budget for FY 1990-1991, upon certain terms and conditions. WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and the City Council of the City; and WHEREAS, by report dated February 14, 1990, a copy of which is on file in the Office of the City Clerk, the Chairman of the Roanoke Regional Airport Commission has submitted a request that the City 1990-1991 budget of the Roanoke Regional Airport approve the FY Commission. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the following FY 1990-1991 budget for the Roanoke Regional Airport Commission is hereby APPROVED: E~G~ENDI~J'RE EIO~S 1. Operations and Naintenance Current Proposed 1989-90 1990-91 A. Salaries, Wages & Benefits $ 851,307 B. Operating Expenditures 791,137 C · Internal Services 574,300 $1,087,399 1,083,600 600,245 Total Operations and Maintenance $2,216,744 $2,771,244 2. Non-Operating Expenses A. Interest B. Depreciation C. Debt Service Total Non-Operating Expenses $ 648,780 580,366 $1,229,146 Capital frc~ Revenue A. Equipment B. Projects Total Capital frcm Revenue $ 73,800 165,000 $ 238,800 $3,684,690 Operatimg Revenue 1. Terminal Building: A. Concessions B. Advertising C. Building Rentals D. Privilege Fees 2. Ai~field: A. Landing Fees B. Miscellaneous 3. Parking Lot: 4. Building and Equi~ent: 5. Other TOTAL OPERATING REVENUE REVENUE PROJECTIONS Current 1989-90 $ 866,401 25,404 742,431 8,192 $ 771,852 175,078 $ 877,860 $ 179,751 $ 12,643 $3,659,612 Non-Operating Revenue 1. Interest om Investment: 2. Interest frcm Debt Service Total Non-Operatin~ Revenue TOTAL REVENUE $ 635,073 N/A 240,193 $ 875,266 $ 63,100 166,000 $ 229,100 $3,875,610 Proposed 1990-91 $ 926,744 44,400 895,518 8,712 $ 623,451 218,791 $1,030,126 $ 143,000 $ 13,535 $3,904,277 $ 42,224 $ 170,000 $ N/A $ 63,000 $ 42,224 $3,701,836 $ 233,000 $4,137,277 and the City Manager and City Clerk are authorized to execute and attest, respectively, on behalf of the City, documentation, in form approved by the City Attorney, necessary to evidence said approval. ATTEST: City Clerk. Airport Commission W. ~obert Herbert, Chairman Richard W. Robers Joel M. Schlanger Bob L. Jahnson Kit B. Kiser Jacqueline L. Shuck, Executive Director Robert C, Poole, Airport Manager February 14, 1990 5202 Aviation Drive Roanoke, Virginia 24012 (703) 362-1999 FAX (703) 563-4838 Honorable Chairman and Members Roanoke County Board of Supervisors Roanoke, Virginia Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re: Roanoke Regional Airport Commission Fiscal Year 1990-1991 Budget Dear Mrs. Bowles and Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Act, submitted for your approval is the Airport Commission's 1990-1991 proposed operating and capital budget. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivi- sions would be appropriate. Therefore, on behalf of the Commission, the fiscal year 1990-1991 budget is enclosed for your approval by resolution. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Very truly yours, W. Robert Herbert Commission Chairman WRH:MAW:csp Enclosure cc: Members, Roanoke Regional Airport Commission Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors Mary F. Parker, Clerk, Roanoke City Council Paul M. Mahoney, Roanoke County Attorney Wilburn C. Dibling, Jr., Roanoke City Attorney Robert C. Poole, Airport Manager Cathy S. Pendleton, Commission Secretary ROANOKE REGIONAL AIRPORT PROPOSED FY 90-91 BUDGET EXPENDITURE PROJECTIONS Operations and Maintenance A. Salaries, Wages and Benefits B. Operating Expenditures C. Internal Services Total Operations and Maintenance Non-Operating Expenses A. Interest B. Depreciation C. Debt Service Total Non-Operating Capital from Revenue A. Equipment B. Projects Total Capital from Revenue Current 1989-90 851,307 791,137 574~300 $2,216,744 $ 648,780 580,366 N/A $1,229,146 $ 73,800 165~000 $ 238,800 Proposed 1990-91 $1,087,399 1,083,600 600~245 $2,771,244 $ 635,073 N/A 240~193 $ 875,266 $ 63,100 166~000 $ 229,100 TOTAL EXPENDITURE PROJECTIONS $3~684~690 $3~875~610 Page 2 Operating Revenue 1. Terminal Building A. Concessions B. Advertising C. Building Rentals D. Privilege Fees 2. Airfield A. Landing Fees B. Miscellaneous 3. Parking Lot 4. Building and Equipment 5. Other Total Operating Revenue Non-Operating Revenue Interest on Investment Interest'from Debt Service Total Non-Operating Revenue Revenue Pro~ections Current 1989-90 $ 866,401 25,404 742,431 8,192 771,852 175,078 877,860 179,751 12~643 $3,659,612 $ 42,224 N/A $ 42,224 Proposed 1990-91 $ 926,744 44,400 895,518 8,712 623,451 218,791 1,030,126 143,000 13~535 $3,904,277 $ 170,000 63~000 $ 233,000 TOTAL REVENUE $3~701~836 ,$4~137~277 Office of the City Clerk February 28, 1990 File #514 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear ,Mr. Herbert: I am enclosing copy of Ordinance ~o. 29952-22690 accepting the bid of DLB, Inc., for construction of the Brannon Avenue widening from Main Street to Windsor Avenue, S. W., in the total amount of $127,140.15, upon certain terms and conditions. Ordinance No. 29952-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. gincerely, ,/~/ ,Mary F. Parker, CMC/AAE City Clerk MFP:ra Eric pc: Mr. Joel M. Schlanger, Director of Finance ,Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Ms. ~rcelia B. Haston, Junior Accountant, Management and Budget Office of Room456 MunicipalBuilding 215Church Avenue. S W Roanoke, Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #514 Mr. Donald L. Bursune President OLB, Inc. P. 0. 8ox 1239 Hillsville, Virginia 24343 Dear ~r, Bursune; I am enclosing copy of Ordinance No. 29952-22690 accepting ~he bid of DLB, Inc., for construction of the Brandon Avenue widening from Main Street to Windsor Avenue, S. W., in the total amount of $127,140.15, upon certain terms and conditions. Ordinance No. 29952-22690 was adopted by the Council of the City of Roanoke at a regular meetiag held on ~onday, February 26, 1990. Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. Room456 Municipalauilding 215Church Avenue, S.W Roanoke, Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #514 Hr. M. ~ayne Hylton, Jr. Vice-President S. R. Draper Paving Company, 4742 Old Rocky Mount Road Roanoke, Virginia 24014 Dear Mr. Hylton: I am enclosing copy of Ordinance No. 29952-22690 accepting the bid of DLB, Inc., for construction of the Brandon Avenue widening from Main Street to Windsor Avenue, S. ~., in the total amount of $127,140.15, upon certain terms and conditions. Ordinance No. 29952-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, Uary F. Parker, CMC/AAE City Clerk MFP:ra Enc. Room456 MunicipalBuilding 215Chtirch Avenue.$.W Roanoke, Virginia 24011 (703)981 2.541 Office of the City Clerk February 28, 1990 File #514 Mr. Walter C. gopkins Vice-President Virginia Asphalt Paving Company, P. 0. Box 8395 Roanoke, Virginia 24014 [nc. Dear Mr. Hopkins: I am enclosing copy of Ordinance No. 29952-22690 accepting the bid of 5LB, [nc., for construction of the Brandon Avenue widening from Main Street to Windsor Avenue, S. W., in the total amount of $127,140.15, upon certain terms and conditions. Ordinance No. 29952-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, Feoruary 26, 1990. On behalf of the Mayor and ~embers of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, ~lary F. Parker, CMC/AAE City Clerk MFP:ra Enc. Room4S6 MunicipalBuilding 215Church Avenue, S W Roanoke. Virginia 24011 (703)981-2541 Office of the City Clerk February 28, 1990 File #514 Mr. William D. Gee Vice-President H & S Construction Company P. O. Box 6226 Roanoke, Virginia 24017 Dear Mr. Gee: I am enclosing copy of Ordinance No. 29952-22690 accepting the bid of DLB, Inc., for construction of the Brandon Avenue widening from Main Street to ~indsor Avenue, S. W., in the total amount of $127,140.15, upon certain terms and conditions. Ordinance No. 29952-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. On behalf of the Mayor and ,~embers of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, -~ ~4ary Y. Parker, C~C/&AE City Clerk MFP: ra Enc . Room 456 MunicipaiBuilding 215 Church Avenue. S W Roanoke. Virginia 24011 (703) 981-2541 Office of the City Clerk February 28, 1990 File #514 Mr. Stanley ~. Puckett Vice-President L. H. Sawyer Paving Company, 496 Glenmore Drive Salem, Virginia 24153 Inc. Dear Mr. Puckett: I am enclosing copy of Ordinance No. 29952-22690 accepting the bid of DLB, Inc., for construction of the Brandon Avenue widening from Main Street to Windsor Avenue, S. W., in the total amount of $127,140.15, upon certain terms and conditions. Ordinance No. 29952-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, February 26, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described project. Sincerely, '~ Mary F. ParRer, CMC/~AE City ClerR MFP:ra Enc. Room 456 MunicipalSuilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 26th day of February, 1990. No. 29952-22690. VIRGINIA, AN ORDINANCE accepting the bid of DLB, Inc., for construction of the Brandon Avenue, S. W. Widening from Main Street to Windsor Avenue, S. W., upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requi- site contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of DLB, Inc., made to the City in the total amount of $127,140.15 for construction of the Brandon Avenue, S. W. Widening from Main Street to Windsor Avenue, S. W., such bid being in substan- tial compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, bidder, based on its tions made therefor, by the City Attorney, funds the requisite contract with the successful proposal made therefor and the City's specifica- said contract to be in such form as is approved and the cost of said work to be paid for out of heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal Eovernment, an emerEency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passaEe. ATTEST: City Clerk. Office of the City Clerk February 28, 1990 File #60-514 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~r. Schlanger: I am attaching copy of Ordinance No. 29951-22690 amending and reordaining certain sections of the 1989-90 General Appropriations, proviaing for the appropriation of $140,000.~ from the Capital ~aintenance and Equipment Replacement Program to Brandon Avenue ~idening, in connection with the award of a contract to DLB, Inc., for construction of the Brandon Avef~ue widening from Main Street to ~indsor Avenue, S. W. Ordinance 29951-22690 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 26, 1990. ~incerely, ~ary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. · . Robert Herbert, City ~anager William F. Clark, Director of Public Works ~r. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Ms. Arcelia ~. Haston, Ju~ior ~ccountant, ~anagement and Budget Office af Room456 MunicipalBuilding 215Church Avenue, S.W Roanoke.¥i~ginia 24011 (703)981-25~.1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 26th day of February, 1990. No. 29951-22690. AN ORDINANCE to amend and reordain certain sections of the 1989-90 General Fund Appropriations, and providing for an emergency. WHEREAS, for Government of the exist. the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, Roanoke that certain sections of the Appropriations, be, and the same are reordained to read as follows, in part: BE IT ORDAINED by the Council of the City of 1989-90 General Fund hereby, amended and Appropriations Nondepartmental Transfers to Other Funds (1) ..................... Fund Balance Capital Maintenance and Equipment Replacement Program - City Unappropriated (2) ................ $ 15,492,617 13,413,618 $ 799,940 Capital Streets & Bridges $ Brandon Avenue Widening (3) ...................... 1) Transfer to Capital 2) Appropriation from General Revenue 3) CMERP City (001-004-9310-9508) $ 140,000 (008-052-9638-9003) 140,000 (001-3323) (140,000) 4,696,511 150,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report - Construction of Brandon Avenue, S.W. Widening Roanoke, Virginia February 26, 1990 WRH:RKB:fm cc: A. Bid Committee Report, attached, is for the construction of Brandon Avenue, S.W. Widening from Main Street to Windsor Avenue, S.W. B. Recommendation is that City Council approve the Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works City Engineer Construction Cost Technician Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report - Construction of Brandon Avenue, S.W. Widening Roanoke, Virginia February 26, 1990 I. Background on the project includes: Bids were received by City Council at its February 20, 1990, meeting, publicly opened, and read aloud for Brandon Avenue, S.W. Widening. Five (5) bids were received and referred to the bid committee for review and report back to Council. B. Low bid in the amount of ~127~140.t5 was submitted by DLB, Inc. Brandon Avenue is a four-lane roadway from Colonial Avenue to the lower Towers mall access road, then a three-lane roadway to Mal- colm Street (a distance of approximately 900 feet) at which point it widens to become a four-lane roadway again. (See Attachment A - map.) City Council, at their meeting on October 28, 1985, heard a request from Councilman David Bowers that the then Acting City Manager, W. Robert Herbert, study the feasibility of adding an additional westbound traffic lane to the portion of Brandon Avenue between the lower Towers Mall access road and Main Street, S.W. Following staff review of the project, City Council, at their January 21, 1986 meeting, directed the City Manager to include for consideration in a Capital Improvement Program, the construction of this project. II. Current situation of the project is: A. Brandon Avenue~ S.W. pavement width will increase from 39 feet to 48 feet thereby providing four lanes for through traffic. On-street parking will need to be removed from the south side of the street. Residents affected by this change have been so noti- fied. Residents without driveways will be provided with drive- ways and entrances as part of this project. Residents with drive- ways will be provided with new, upgraded entrances to help facil- itate smoother ingress and egress to and from their driveways. C. Funding for this project is available in the Capital Maintenance and Equipment Replacement Program. Brandon Avenue, S.W. Widening Bid Committee Report Page 2 III. Issues in order of importance: A. Substantfal compliance of the bidder with requirements of the contract documents. B. Amount of the low bid. C. Fundin~ for construction. D. Time of completion. IV. Alternatives in order of recommendation are: Award the contract to DLB, Inc. in the sum of $127,140.15 and establish a contingency in the amount of .$12~859.85 in a form acceptable to the Director of Finance. 1. Substantial compliance of the bidder with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. Fundin8 for the proposed contract amount (plus contingency) is available in the Capital Maintenance and Equipment Replacement Program in the amount of $140,000.00. 4. Time within which to complete construction is sixty (60) calen- dar days. B. Reject the five (5) bids received and do not construct Brandon Ave- nue, S.W. Widening. Re-evaluate the project for future rebidding. 1. Substantial compliance with requirements of the contract docu- ments would not be an issue. 2. Amount of the bid price would probably be higher if bid at a later date. 3. Fundin~ would not be spent at this time. 4. Time for completion of the project would be delayed. Brandon Avenue, S.W. Widening Bid Committee Report Page 3 V. Recommendation is that City Council take the following action: Approve Alternative "A" and award the contract to DLB, Inc. in the sum of $127~140.15 and establish a contingency in the amount of $12,859.85 for a total not to exceed $140,000.00. Appropriate $140~000.00 from the Capital Maintenance and Equipment Replacement Program into Account No. 008-052-9638-9003, to be re- titled Brandon Avenue Widening. C. Reject the other bids received. Respectfully submitted, RAG:WFC:CMH:fm Attachments: A - Project Map B - Tabulation of Bids CC: City Manager City Attorney Director of Finance Construction Cost Technician Chairman William F. Clark ~nead~--~ ATTACHMENT B TABULATION OF BIDS FOR CONSTRUCTION OF BRANDON AVENUE, S.W. WIDENING PLAN NO. 6105 Bids opened Tuesday, February 20, 1990, 2:00 p.m. BIDDER DLB, Inc. H. & S. Construction Co. L. H. Sawyer Paving Co., Inc. S. R. Draper Paving Co., Inc. Virginia Asphalt Paving Co., Inc. BASE BID $127,140.15 $128,278.00 $141,460.92 $149,833.89 $175,045.20 Robert A. Garland, Chairman William F. Clark Roanoke, Virginia February 26, 1990 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Bid Committee Report - Construction of Brandon Avenue, S.W. Widening Please reserve space on Council's agenda for a report pertaining to the above subject. Respectfully submitted, W. Robert Herbert City Manager WRH:mp Office of the City Clerk February 21, 1990 File #514-20 Hr. Robert A. Garland, Chairman ) Mr. ~illiam F. Clark ) Committee Mr. George C. Snead, Jr. ) Gentlemen: The following bids for Brandon Avenue, S. W., widening from Main Street to Windsor Avenue, were opened and read before the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1990: BIODER BASE BID TOTAL DLB, Inc. B ~ S Construction Company L. H. Sawyer Paving Company, Inc. S. R. Draper Paving Company, Inc. Virginia Asphalt Paving Company, Inc. $127,140.15 128,278.00 141,460.92 149,833.89 175,045.00 On motion, duly referred to you Council. seconded and unanimously adopted, the bids were for tabulation, report and recommendation to Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra pc: Mr. Wilburn C. Dibling, Jr., City Attorney Room 456 Municipal Building 215 Church Avenue. S.W Roanoke. Virginia 24011 (703) 981 2541 Office of the City Clerk February 28, 1990 File #2-207 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 29938-22690 authorizing exe- cution of an option for the sale of approximately 28.26 acres of land within the Roanoke Centre for Industry and Technology, iden- tified as Official Tax No. 7210101, to Elizabeth Arden Company, for the sum of $706,500.00, such option to be for the con- sideration of $25,000.00; and further authorizing execution of the requisite deed conveying such property. Ordinance ~o. 29938-22690 was adopted by the Council of the City of Roanoke oa first reading on Tuesday, February 20, 1990, also adopted by the Council on second reading on Monday, February 26, 1990, and will take effect ten days following the date of its second reading. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:ra Enc. pc: Mr. Stephen A. Morrissey, Director of Logistics, Elizabeth Arden, Inc., 4411 Plantation Road, Roanoke, Virginia 24012 Mr. ~rian J. Wishneff, Chief of Economic Development Room456 MunicipatBuilding 215Chinch Avenue, S.W Roanoke, Virginia 24011 (703)~J81-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 26th day of February, 1990. No. 29938-22690. AN ORDINANCE authorizing the execution of an option for the sale of approximately 28.26 acres of land within the Roanoke Centre for Industry and Technology to Elizabeth Arden Company, and authorizing the execution of the requisite deed conveying such property. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are authorized, for and on behalf of the City, to execute and to seal and attest, respective- ly, an option with Elizabeth Arden Company, providing for the sale of an approximately 28.26-acre tract in the Centre for Industry and Technology, identified as Official Tax No. 7210101, for the sum of $706,500.00, such option to be for the consideration of $25,000.00, and to contain those terms and conditions set out in the option on file in the Office of the City Clerk; such option to be approved as to form by the City Attorney. 2. The Mayor and the City Clerk are authorized and empowered to execute on behalf of the City and to seal and attest, respectively, the City's deed of conveyance of the above described property, as well as any other documents necessary to consumate the conveyance, should the option be exercised, such deed and documents, if any, to be approved as to form by the City Attorney. ATTEST: City Clerk. WILBURN C. DIBLING, JR. CITY A'['rORNEY CIT-Y OF ROANOKE ,OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING ROanOKE VIRGINIA 24011-1595 { TELEPH~H~ 7~3-9~ilo2431 February 26, 1990 WILLIAM X PARSONS MARK ALLAN WILLIAMS KATHERINE HOWE JONES STEVEN J. TALEVI The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Elizabeth Arden Company Option - 28.26 acres in Roanoke Centre for Industry and Technology Dear Mrs. Bowles and Gentlemen: Enclosed is an amended ordinance pertaining to the option for the sale of approximately 28.26 acres of land in the Roanoke Centre for Industry and Technology to Elizabeth Arden Company (hereinafter "Arden"). A technical change made to the contract by Arden has compelled this Office to amend the ordinance which was adopted by City Council on first reading on February 20, 1990. The only amendment to the ordinance is in the seventh and eighth lines of Paragraph No. 1 of the ordinance. Those lines formerly read: " .and to contain those terms and conditions set out in the draft option attached to the City Manager's report of February 20, 1990;". The amended lines read: " .and to contain those terms and conditions set out in the option on file in the Office of the City Clerk." The amended ordinance is necessary because the option which was executed and returned to us on behalf of Arden is slightly different from the draft option given to you on February 20, 1990. Since the draft option was incorporated by reference in the ordi- annce considered on first reading, an amendment to the ordinance is necessary. For your convenience, I am enclosing a copy of the option which was executed and which is on file with the City Clerk. The only difference between the draft option and the exe- cuted option, which has my approval as to form, is that the last sentence in the first paragraph of Paragraph No. 9 of the draft option has been deleted. The effect of the deletion is that even though Arden has exercised the option, Arden may object to defects in the title which it may have discovered after performing a survey of the Real Estate and require the City to remove such defects before proceeding to closing. Even after the deletion, however, 3. TERM OF OPTION. This Option shall commence on the date and at the time of execution of this Option by Grantor. If not sooner exercised, this Option shall expire at 11:59 p.m., one hundred and eighty (180) calendar days after said execution, and thereafter shall be null and void. 4. EXERCISE OF OPTION. This Option shall be deemed validly and effectively exercised if notice of the exercise hereof is received by Grantor on or b~fore the expiration date and time of such Option. The exercise of this Option shall result in Grantor selling and conveyinE the Real Estate to Grantee, and Grantee purchasing and accepting the Real Estate from Grantor, for the amount of the Purchase Price, subject to the terms and conditions contained in this Option. 5. FAILURE TO EXERCISE OPTION. If Grantee does not exer- cise this Option as herein provided, and Grantee has not notified Grantor in writing of the failure of any conditions of sale or of its determination that one or more of said conditions cannot be or has not been satisfied, then all monies paid by Grantee shall be retained by Grantor, free of all claims of Grantee, and neither party shall have any further rights or claims against the other. 6. TESTING OF REAL ESTATE. After the execution of this Option by Grantor and Grantee, and before the exercise of this Option by Grantee, Grantee may enter upon the Real Estate and per- form all surveying, engineering, soil borings and other tests and - 2 - acts deemed necessary by Grantee to satisfy Grantee that the Real Estate is suitable for the uses and purposes intended by Grantee. Any such tests and Acts shall be at Grantee's cost and expense, and Grantee hereby agrees to defend, indemnify and save harmless Grantor from and against all claims, loss, damages, costs and expenses, including reasonable attorneys' fees, because of per- sonal injury or death of persons or destruction or damage to pro- perty resulting from, arising out of, or related to Grantee's entry upon property pursuant' to this paragraph. Should such tests and acts reveal material deficiencies which prevent Grantee from using the Real Estate for Grantee's intended uses and purposes, Grantee may terminate this Option with no further duties or obli- gations. If Grantee terminates this Option under this paragraph, then Grantee shall return the Real Estate to its condition on the date of the execution of this Option and forfeit a pro rata share of the consideration paid for the granting of this Option, or, in the event of an extension of this Option, a pro rata share of the consideration paid for the extension of this Option. Said pro rata share shall be determined on a month-to-month basis, ex- cept in the case of a fraction of a month, in which case, said pro rata share shall be determined on a daily basis. All deficien- cies, material or otherwise, revealed by any engineering, soil borings or other tests and acts, but not surveying, deemed necessary by Grantee to satisfy Grantee that the Real Estate is suitable for the uses and purposes intended by Grantee performed under this paragraph, shall be waived upon the exercise of this Option. - 3 - 7. PURCHASE PRICE. The purchase price for the Real Estate shall be SEVEN HUNDRED SIX THOUSAND FIVE HUNDRED DOLLARS ($706,500.00). 8. PAYMENT OF PURCHASE PRICE. The purchase price for the Real Estate shall be payable at closing. The aforesaid considera- tion paid by Grantee for this Option, or any extension thereof, shall be applied to the purchase price payable upon closing, and Grantee shall receive credit therefor at closing. 9. TITLE. Grantor hereby represents and warrants to Grantee that the Grantor's title to'the Real Estate is good, merchantable and marketable fee simple title, except for all lawfully recorded easements, conditions, restrictions, and agreements that lawfully apply to the Real Estate, said exceptions not to include any lawfully recorded easements, conditions, restrictions or agreements which lawfully apply to the Real Estate but which are recorded subsequent to the date of execution of this Option and prior to the date of Closing. Grantee shall be entitled to per- form a record search of the documents and records pertaining to the title of the Real Estate at its own expense. Such search, however, shall be completed within one hundred fifty (150) days from the date of this Option. Grantee shall notify Grantor in writing of any material title or survey objections. Should such notice be given, Grantor shall have a period of thirty (30) days after receipt of such notice from Grantee in which to correct any such objections to title or survey. If Grantor is unable to correct Grantee's material title and survey objections within thirty (30) days after receipt of written notice thereof, then - 4 - Grantee thereafter shall have the right at any time, at its election, to cancel and terminate this Option and receive a refund of all monies paid to Grantor hereunder, unless Grantee elects in writing to waive such title and survey objections. From the date of this Option until the date of Closing, Grantor shall take no action which will preclude Grantor from conveying good, merchantable and marketable fee simple title. ~ Except as has been disclosed to Grantee by Grantor in writing, there are no existing or proposed or contemplated plans to widen, modify or realign any right-of-way currently contiguous to the Real Estate, or any existing or proposed or contemplated eminent domain proceedings, which affects the Real Estate in any way whatsoever, and there are no presently pending or planned public improvements which will result in any charge being levied or assessed against, or will result in the creation of any lien upon, the Real Estate. The Real Estate, or any public right-of-way contiguous to it, is connected to, will be connected to (with the payment of usual and customary installation or tap-on fees), or is capable of being connected to, water, sewage disposal, storm drainage, electricity, gas and telephone facilities, and the same are, or can be, so connected, in accordance with all applicable laws and ordinances, rules and regulations of all public or quasi-public authorities having or claiming juris- diction thereover. - 5 10. CLOSING. The Closing shall be held at the Office of the City Attorney of the City of Roanoke, Virginia, sixty (60) days after the exercise of this Option, unless reasonable extensions of time are necessary. Such reasonable extensions of time shall be in writing signed by the Grantor and the Grantee. At closing, Grantor shall execute, acknowledge and deliver to Grantee a general warranty deed, with English covenants of title conveying the Real Estate to Grantee, subject to all lawfully recorded easements, conditions, restrictions, and agreements that lawfully apply to the Real Estate. Grantor also shall execute, acknowledge, and deliver any other approriate instruments, documents and assurances required or requested by Grantee or a title insurance company consistent with this Option in order to consummate this transaction and effect the conveyance of the Real Estate to Grantee as herein provided, including, without limitation, a vendor's affidavit in form satisfactory and acceptable to Grantee's counsel. Possession of the Real Estate shall be delivered to Grantee at the closing, in the same condition as it now is, ordi- nary wear and tear only excepted. If any of the deadlines iD this Option fall after the scheduled date of closing, the date of clos- ing shall be extended on a day-to-day basis to provide for the full term of said deadlines. 11. TAXES. Grantee shall become liable for the pro rata share of the real estate taxes which become due from and after the date of closing. - 6 - 12. IMPROVEMENTS. In accordance with the Deed of Restrictions found at Rook 1495, page 1797, in the Office of the Circuit Court Clerk for the City of Roanoke, Grantee shall seek approval of a site plan for a warehouse and distribution center for order pro- cessing, customer service, returned goods processing, export operations and the national distribution of products, of no less than 200,000 square feet (hereinafter referred to as the "Improvements"), prior to closing. The construction of the Improvements shall be commen~ed by Grantee within one (1) year after the date of this Option, and Grantee shall complete con- struction of the Improvements and obtain a permanent certificate of occupancy within three (3) years after the date of this Option. If Grantee does not commence construction of the Improvements within one (1) year after the date of this Option, Grantor shall have the right to purchase the Real Estate, and Grantee must sell the Real Estate to Grantor, for Six Hundred Eighty-One Thousand Five Hundred Dollars ($681,500.00). Grantor shall incur no cost for off-site improvements, including installation of utilities and roads. The contemplated Improvements to the extent described in this Option are authorized by and in compliance with all existing zon- ing laws, ordinances, rules and regulations applicable to the Real Estate. 13. RISK OF LOSS. All risk of Estate by fire, windstorm, casualty, by Grantor until the date of closing. loss or damage to the Real or other cause is assumed In the event of loss or - 7 - damage to the Real Estate before closing, Grantee shall have the option of either terminating this Option by sending a Notice of Termination to Grantor and recovering a pro rata share of the price paid for this Option, or affirming this Option in writing. The pro rata share of the price paid for this Option shall be determined as of the date by which the Notice of Termination is received by Grantor. 14. ASSIGNMENT. Either. Grantee or Grantor may assign this Option, either before or after the exercise of this Option, with the written consent of the other party to this Option. Such con- sent shall not be unreasonably withheld. Grantor acknowledges that Grantee intends to assign this Option to an affiliate or other entity for the exercise of this Option and subsequent leasing of the Real Estate to Grantee. The consent of Grantor shall be given, if at a11, by the governing body of Grantor or its lawful designee. For purposes of Section 9 of the Deed of Restriction for the Roanoke Centre for Industry and Technology, Grantor hereby waives its right of first refusal to the first transfer of this Option by the Elizabeth Arden Company, as Grantee, to any affiliate or developer, as long as Grantee or one of its affiliates will be the tenant of the Real Estate subsequent to such transfer. Upon any such assignment, any reference in this Option shall be a reference to the assignee, and the assignee shall have all the rights and obligations of Grantee hereunder, and Grantee shall thereupon, automatically and without the execu- tion of further instruments or documents, be relieved and released - 8 - from all those obligations hereunder. Upon any such assignment by the Grantor, any reference in this Option shall be a reference to the assignee, and the assignee shall have all the rights and obligations of the Grantor hereunder, and Grantor shall thereupon, automatically and without the execution of further instruments and documents, be relieved and released from all those obligations hereunder. 15. SUCCESSORS. The parties agree and fully understand that this Option shall be binding upon the parties, their heirs, successors, assigns and trustees. 16. REAL ESTATE BROKER. Each of the parties represents and warrants to the other that there are no commissions due in connection with this transaction or the Real Estate, that each has not employed and is not obligated to any real estate agent or broker in connection with this transaction or the Real Estate, and that each shall indemnify the other against any and all claims and liability for any such commissions, which indemnity shall survive the closing. 17. REMEDIES. If Grantee exercises this Option but there- after fails or refuses to perform its obligations thereunder upon closing, Grantor, as its sole remedy, shall be entitled to retain all monies paid by Grantee for this Option and any extension thereof as liquidated damages. 18. ENTIRE AGREEMENT. This Option contains and consti- tutes the entire agreement of the parties regarding the subject - 9 matter hereof, and there are no other agreements, written or oral, between the parties affecting the subject matter hereof. No amendment of this Option shall be effective unless the same is made in writing and signed by the parties hereto. 19. NOTICES. Ail notices, dence relating to this Option son or sent by certified mail, requests and other correspon- shall be either given in per- postage prepaid, by each party to the other party hereto at the addresses specified below, or at such other address as a party may by written notice give as the address to which such further notices, requests and correspondence shall be sent hereunder: GRANTOR: W. Robert Herbert, City Manager City of Roanoke 364 Municipal Building Roanoke, Virginia 24011 WITH COPY TO: Wilburn C. Dibling, Jr., City Attorney 464 Municipal Building Roanoke, Virginia 24011 GRANTEE: ELIZABETH ARDEN COMPANY 55. E. 52nd Street Park Avenue Plaza New York, NY 10055 WITH COPY TO: William W. Terry, III, Esquire Wetherington & Melchionna 1100 Crestar Bank Building Roanoke, Virginia 24002 20. CONSTRUCTION. The interpretation, construction, and performance of this Option shall be governed by the laws of the Commonwealth of Virginia. All headings of sections of this Option are inserted for convenience only, and do not form part of this Option or limit, expand, or otherwise alter the meaning - 10- of any provisions hereof. This Option shall be executed in dupli- cate, each of which shall be deemed to be an original. This Option shall be construed without regard to any presumption or rule requir- ing construction against the party causing the instrument to be drafted. 21. RECORDING. This Option shall be recorded in the land records of the Office of the Clerk of the Circuit Court of the City of Roanoke. 22. AUTHORITY. Grantor'and Grantee each represents and warrants to the other party as follows: that it is duly organized and validly existing under all applicable laws and regulations; that it and the persons signing on its behalf, have all requisite power and authority to enter into this Option which is legally binding upon it; and that it has all requisite power and authority to perform its obligations under this Option and incidental thereto. EXECUTED and DELIVERED by Grantor and accepted by Grantee as of this day of , 1990. ATTEST: GRANTOR: CITY OF ROANOKE, VIRGINIA By Mary F. Parker, City Clerk W. Robert Herbert, City Manager ATTEST: GRANTEE: Sccrctary ELIZABETH ARDEN COMPANY its - 11 - COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wi t: ) I hereby certify that the foregoing Real Estate Option Agreement was acknowledged before me by W. ROBERT HERBERT and MARY F. PARKER, City Manager and City Clerk, the CITY OF ROANOKE, VIRGINIA, on behalf of corporation, this day of My Commission expires: respectively, of that municipal , 1990. Notary Public ~ ,~-r ~ OF /~/g.,.,~ L/.~ I~ /~ ) / ) To-wi t: C TY/COUNTY OF I hereby certify that the foregoing Real Estate Option Agreement wam acknowledged before me and ~j ~; and ~ ~ ' ~-~.~ ~©v~ %GC , respectively, of ELIZABETH ARDEN COMPANY, on behalf of that corporation, this z ~ day of My Commission expires: ,~ -'~,,' / ,/ Notary public ,/ - 12 -