HomeMy WebLinkAboutCouncil Actions 05-07-90 Musser
(30015)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
~ay 7, 1990
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All Present.
The invocation will be delivered by Mayor Noel C. Taylor.
The Pledge of Allegiance to the Flag of the United States
of America will be led by ~ayor Noel C. Taylor.
The Mayor, Members of the Roanoke City Council, City
Manager and City Staff extend a cordial welcome to all par-
ticipants of 1990 Student Government Day activities.
The Mayor recognized Ms. Augusta Vance as the 1990 Student
of the Year.
CONSENT AGENDA (Approved 7-0)
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ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITE~ WILL
BE REMOVED FROM TH_~E CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the special meeting of Council held on
Monday, December 4, 1989; the regular meetings held on Monday,
December 4, 1989, and Monday, December 11, 1989; the special
meetings held on Monday, December 18, 1989; the regular meeting
held on Monday, December 18, 1989; and the regular meeting held
on Tuesday, December 26, 1989.
RECOMMENDED ACTION:
Dispense with the reading thereof and
approve as recorded.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (A)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
(1)
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authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (A) (1), Code of Virginia
(1950), as amended.
A communication from Mr. Paul V. Childress, Jr., tendering
his resignation as a member of the Board of Adjustments and
Appeals, Building Code, effective immediately.
RECOMMENDED ACTION: Accept the resignation with regret and
receive and file the communication.
A communication from Mr. Peter Rippe tendering his resigna-
tion as a member of the Roanoke Arts Commission.
RECOMMENDED ACTION: Accept the resignation with regret and
receive and file the communication.
A communication from Mr. Alton B. Prillaman, Secretary,
Roanoke City Electoral Board, transmitting an abstract of votes
cast in the General Election held on May 1, 1990.
RECOMMENDED ACTION: Receive and file.
A list of items pending from July 10, 1978, through April
23, 1990.
RECOMMENDED ACTION: Receive and file.
A report of the City Manager requesting an Executive
Session to discuss disposition of publicly held property, speci-
fically conveyance of a parcel of land for economic development
purposes, pursuant to Section 2.1~344 (A) (3), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss disposition of
publicly held property, specifically con-
veyance of a parcel of land for economic
development purposes, pursuant to Section
2.1-344 (A) (3), Code of Virginia (1950),
as amended.
A report of the City Manager requesting an Executive
Session to discuss a matter pertaining to acquisition of real
property for public purposes for the Roanoke River Flood
Reduction project and specific legal matters requiring the pro-
vision of legal advice by Counsel, being the terms and con-
ditions of the Roanoke River Flood Reduction Project Local
Cooperative Agreement with the U. $. Government, pursuant to
Section 2.1-344 (A) (3) and 2.1-344 (A) (7), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a matter per-
taining to acquisition of real property for
public purposes for the Roanoke River Flood
Reduction project and specific legal mat-
ters requiring the provision of legal
advice by Counsel, being the terms and con-
ditions of the Roanoke River Flood
Reduction Project Local Cooperative
Agreement with the U. S. Government, pur-
suant to Sections 2.1-344 (A) (3) and
2.1-344 (A) (7), Code of Virginia (1950),
as amended.
Request of Council Member Musser for an Executive Session
to discuss the compensation of certain Council appointed offi-
cers, pursuant to Section 2.1-344 (A) (1), Code of Virginia
(1950), as amended. Concurred in the request.
e
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Request of the Roanoke Valley Preservation Foundation to
address Council with regard to Historic Preservation and
preservation in the community. Dr. John Kern, Director of
the Department of Historic Resources Roanoke Regional
Preservation Office and Mr. Lin Melchionna, President of
the Preservation Foundation, Spokesmen.
Received and filed.
Petitions and Communications: None.
Reports of Officers:
a. City Manager:
Briefings:
A report with regard to the proposed fiscal year
1990-1991 Community Development Block Grant Program and
Budget.
No Action.
Items Recommended for Action:
A report recommending approval of the request of
Festival In The Park, Inc., to hang festival banners
from City street light and traffic signal poles in the
downtown area for the period of May 8 through June 9,
1990.
Adopted Resolution No. 30015-50790. (7-0)
(3)
A report with regard to designating the Clean Valley
Council, Inc., as recipient of the Division of Litter
Control and Recycling Grant for the year beginning July
1, 1990.
Adopted Resolution No. 30016-50790. (7-0)
A report recommending appropriation of additional funds
for day care for children of parents who are mandated
to seek employment while receiving financial assistance
for dependent children or food stamps.
Adopted Ordinance No. 30017-50790. (7-0)
A report recommending that Council award an architec-
tural and engineering services reimbursement, with a
cost ceiling contract, to Hayes, Seay, Mattern and
Mattern, Inc., for atrium/pedestrian bridge and
streetscape improvements, in the total amount of
$265,600.00, in connection with the Dominion Tower and
parking garage development at the corner of Jefferson
Street and Salem Avenue.
Adopted Resolution No. 30018-50790. (7-0)
A report recommending authorization to execute a
contract with Olver, Inc., in an amount not to exceed
$50,000.00, for an approved work plan to evaluate the
environmental impact of past waste disposal activities
at the Motor Vehicle workshop; and appropriation of
funds therefor.
Adopted Ordinance No. 30019-50790 and Resolution No.
30020-50790. (7-0)
A report recommending the deappropriation of funds and
closeout of accounts for certain water projects.
Adopted Ordinance No. 30021-50790. (7-0)
A report concurring in a report of a bid committee
recommending acceptance of the bid of Berglund
Chevrolet, Inc., for one new truck cab/chassis, in the
amount of $12,323.37; and the bid of Lee-Hi Wrecker
Sales for one new car-carrier for the above truck
cab/chassis, in the amount of $10,270.95; and
appropriation of funds therefor.
Adopted Ordinance No. 30022-50790 and Resolution No.
30023-50790. (5-0, Mr. Bowers abstained from
voting--Mr. Trout was out of the Council Chamber.)
A report concurring in a report of a bid committee
recommending acceptance of the bid submitted by Sydnor
Industrial Service, Inc., for purchase of a two-ton
forklift to be used by the Motor Vehicle Maintenance
(4)
Department, in the total amount of $14,544.00; and
appropriation of funds therefor.
Adopted Ordinance No. 30024-50790 and Resolution
30025-50790. (6-0, Mr. Trout was out of the Council
Chamber.)
10.
A report concurring in a report of a bid committee
recommending acceptance of the bid submitted by Zarn,
Inc., for 9,000 pod type recycling carts, in the total
amount of $182,070.00.
Adopted Resolution No. 30026-50790. (6-0, Mr. Trout
was out of the Council Chamber.)
b. Director of Finance:
1. A financial report for the month of March, 1990.
Received and filed.
Council set a public hearing for Tuesday, May 29, 1990, at
2:00 p.m., or as soon thereafter as the matter may be heard, on
the proposed Virginia Public School Authority Bond Issue, which
would provide funds for renovation to Oakland Elementary School.
Reports of Committees: None.
Unfinished Business: None.
The meeting recessed at 3:30 p.m.
The meeting reconvened at 4:55 p.m.
8. Introduction and Consideration of Ordinances and Resolutions:
A certificate of the Director of Finance advising that
funds required for the 1990-91 General Fund, Water
Fund, Sewage Treatment Fund, Roanoke Civic Center and
Internal Service Fund budgets will be available for
appropriation.
Received and filed.
An Ordinance amending and reordaining §32-190, Levied;
amount, Code of the City of Roanoke (1979), as amended,
to establish a new cigarette tax rate of $.005 per
cigarette; and providing for an effective date.
Adopted Ordinance No. 30027 on first reading. (7-0)
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An Ordinance to amend and reordain Article III, Tax on
Tangible Personal Property Generally, of Chapter 32,
Taxation, Code of the City of Roanoke (1979), as
amended, by the addition of new §§32-104.1, Assessment
($)
date; situs, 32-108.1, Proration of personal property
tax Generally, 32~108.2, Proration as to mobile
homes, and by the amendment oT §32-106, Penalties and
interest on delinquencies Generally, and subsection
(a) of §32-108, Taxpayer's return - General~; such new
and amended sections establishing a system of proration
of personal property tax applicable to motor vehicles,
trailers and boats, providing special rules for mobile
homes~ defining "tax day" and "situs", requiring the
filing of returns and providing for penalties and
interest as to late payments; and providing for an
effective date of January 1, 1991.
Adopted Ordinance No. 30028 on first reading. (7-0)
An Ordinance amending and reordaining §20-31, When tax
payable, Code of the City of Roanoke (1979), as
amended, to provide for a grace period during which to
pay any motor vehicle, trailer or semi-trailer license
fee when such property acquires a situs in the City
after January I of any year.
Adopted Ordinance No. 30029 on first reading. (7-0)
An Ordinance adopting the annual General Fund
Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1990, and ending June 30, 1991;
and declaring the existence of an emergency.
Adopted Ordinance No. 30030-50790. (7-0)
An Ordinance adopting the annual Water Fund
Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1990, and ending June 30, 1991;
and declaring the existence of an emergency.
Adopted Ordinance No. 30031-50790. (7-0)
An Ordinance adopting the annual Sewage Treatment Fund
Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1990, and ending June 30, 1991;
and declaring the existence of an emergency.
Adopted Ordinance No. 30032-50790. (7-0)
An Ordinance adopting the annual Civic Center Fund
Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1990, and ending June 30, 1991;
and declaring the existence of an emergency.
Adopted Ordinance No. 30033-50790. (7-0)
An Ordinance adopting the annual Internal Service Fund
Appropriation of the City of Roanoke for the fiscal
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11.
12.
year beginning July 1, 1990, and ending June 30, 1991;
and declaring the existence of an emergency.
Adopted Ordinance No. 30034-50790. (7-0)
An Ordinance to adopt and establish a new Pay Plan for
officers and employees of the City effective July 1,
1990; providing for merit increases; authorizing annual
salary increments for certain officers and employees
for use of private motor vehicles; repealing Ordinance
No. 29557, adopted May 8, 1989, to the extent of any
inconsistency; and providing for an emergency and an
effective date.
Adopted Ordinance No. 30035-50790. (7-0)
An Ordinance establishing the annual salaries of the
Mayor, Vice-Mayor and Council Members for the fiscal
year beginning July 1, 1990; and providing for an
emergency and an effective date.
Adopted Ordinance No. 30036-50790. (7-0)
An Ordinance establishing annual salaries for the City
Manager, City Attorney, Director of Finance, Director
of Real Estate Valuation, Municipal Auditor and City
Clerk for the fiscal year beginning July 1, 1990; and
providing for an emergency and an effective date.
Adopted Ordinance No. 30037-50790. (7-0)
Certification of Executive Session. (7-0)
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10.
Motions and Miscellaneous Business:
a. and/or comments by the
Inquiries
Council.
b. Vacancies on various authorities,
committees appointed by Council.
Other Hearings of Citizens:
The meeting recessed at 5:20 p.m.
The meeting reconvened at 6:15 p.m.
Mayor and Members of City
boards, commissions and
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The City Manager advised that he was recommending and informing
Council that the Local Cooperative Agreement with the U. S. Army
Corps of Engineers for the Roanoke River Flood Reduction Project
is now in proper form and the City will proceed with the final
draft of the Agreement for action between the Corps and Council.
Certification of Executive Session. (6-0, Mr. Musser was out of
the Council Chamber.)
MINUTES CONSIDERED AT THIS COUNCIL MEETING
BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
C)ffice of the Mayor
May 3, 1990
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards~ commissions and
corrgnittees appointed by Council, pursuant to Section 2.1-344 (A) (1),
Code of Virginia (1950).
Sincerely,
Mayor
NCT:sw
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Vlrginia 240t 1 (703) 981-2444
Office of the City Clerk
May 9, 1990
File #15-64~
Mr. Paul V. Childress, Jr.
2792 Beverly Boulevard. S. W.
Roanoke, Virginia 24015
Dear Mr. Ch~ldress:
Your communication tendering your resignation as a member of the
Board of Adjustments and Appeals, Building Code, was before the
Council of the City of Roanoke at a regular meeting held on
Monday, ~ay 7, 1990.
On motion, duly seconded and adopted, the communication was
received and filed and the resignation was accepted with regret.
The Council requested that I express its sincere appreciation for
the many services you have rendered to the City of Roanoke as a
member of the Board. Please find enclosed a Certificate of
Appreciation issued by the Mayor on behalf of the Members of City
Council.
Sincerely, ~l~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. Ronald H.
Administrator
Miller,
Building Commissioner/Zoning
Room 456 Municipal Building 215Church Avenue. $. W. Roanoke. Virginia 24011 (703)981-2541
Lightweig~i'f BloCk CO,,/nc.'
ROANOKE VIR 4 ~[~ ~NE 342-34tl
Apra J. 27~
215 Cbu~_.b Ave., LO.
~muued~mteAyy.
X vJ.J.J, bE, reJ. c, co~:Lng t.o Northern Varganao.
LXGiiT¥1gXGliT BLOCK CO,, I#Co
Pmuj. V, Chalclre~,
V~ce Pre~Ld..mt t (3enermj.
Office of the C!ty Clerk
~ay 9, 1990
Mr. Peter Rippe, Director
Buckley Moss ~useum
2150 Rosser Avenue
Waynesboro, Virginia 22980-9406
Dear Mr. Rippe:
Your communication tendering your resignation as a member of the
Roanoke Arts Commission, was before the Council of the City of
Roanoke at a regular meeting held on Monday, May 7, 1990.
On motion, duly seconded and adopted, the communication was
received and filed and the resignation was accepted with regret.
The Council requested that I express its sincere appreciation for
the many services you have rendered to the City of Roanoke as a
member of the Commission. Please find enclosed a Certificate of
Appreciation issued by the Mayor on behalf of the Members of City
Council.
Sincerely, .[_~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. Timothy L. Jamieson, Chairman, Roanoke Arts Commission.
6857 Sugar Rum Ridge Road, S. W., Roanoke, Virginia 24018
Ms. Joyce A. Sink, Secretary, Roanoke Arts Commission
Room 456 MunicipaIBuilding 215 Church Avenue. S.W, Roanoke. Virginia 24011 (703) 981-2541
2150 Rosser Avenue ·
Waynesboro, V~rgm~a 22980-9406
· (703) 949-6473
City of Roanoke
215 Church Ave.
Roanoke, VA. 24011
Attention: Mary Parker, City Clerk
April 26, 1990
Dear Ms. Parker:
I have just been informed by Tim Jamison that the City is still carrying my name as a
member of the Roanoke City Arts Commission. This came as somewhat of a surprise,
since I thought that I had resigned from the Commission approximately a year-and-a-
half ago.
As you can see by my letterhead, I am no longer a resident of the Roanoke area.
Therefore, I officially request that my name be removed from the City's Arts
Commission list. Thank you.
I thoroughly enjoyed my association with the City and with the cultural milieu of your
beautiful area.
Sincerely,
Peter Rippe~
Office of the C~[t¥ Clerk
May 9, 1990
File #4~
~r. Alton B. Prillaman, Secretary
Roanoke City Electoral Board
P. O. Box 2865
Roanoke, Virginia 24001
Dear ~r. Prillaman:
Your communication transmitting an abstract of votes cast in the
General Election held on May I, 1990, was before the Council of
the City of Roanoke at a regular meeting held on Monday, May 7,
1990.
On motion, duly seconded and unanimously adopted, the abstract of
votes was received and filed.
Sincerely,
C~C /AAE
Mary F. Parker,
City Clerk
MFP:ra
pc: Ms. Sharon £. Carrington, Registrar
Room 456 Municipal Building 215 Church Avenue. $.W. Roanoke, Virginia 24011 (703) 981-2541
ELECTORAL BOARD
RELGA C. PIRKEY, Chairman
CHARLES T. GREEN, ¥ice Chairman
ALTON 6. PRILLARAN, Secretary
May 3, 1990
Mrs. Mary F. Parker, City Clerk
Municipal Building
Roanoke, Virginia 24011
Dear Mrs. Parker:
Pursuant to Section 24.1-150 of the Code of Virginia, attached is
a certified copy of the abstract of votes cast in the General
Election held in the City of Roanoke on May 1, 1990 for three
members of City Council and Special Bond Election.
cc:
Sincerely,
Alton B. Prillaman, Secretary
Roanoke City Electoral Board
N. Robert Herbert, City Manager
Nilburn C. Diblin9, City Attorney
Joel M. Schlanger, Director of Finance
Members, City Council 18)
Roanoke ., Virginia,
ABSTRACT OF VOTES cast in the t~4tttlt~ l City of
at ~. ~, special election held on May 1
· 19 90 · on the following question orproposition..
BOND ELECTION
QUESTION: Shall Ordinance No. 29918, adopted by the Council of the City
of Roanoke on February 5, 1990, entitled:
"AN ORDINANCE authorizing the issuanee of Fifteen Million Two Htmdred
Fifty Thousand Dollars ($15,250,000) principal amount of general obligation
bonds of the City of Roanoke~ Virginia, for the purpose of providing funds to
defl'ay the cost to the City of Roanoke of needed permanent public improve-
ments of and to public buildings, school buildings, the system of storm drains,
public sidewalks, curbing, streets, highways and bridges, and acquisition of
real property for the foregoing; and providing for an emergency.", be
approved?
To~al Votes
Received
(In FtSuns)
FOR (Yes)
7,381
2,839
AGAINST (No)
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election on Ma.¥ 1 ,19 90 , do hereby certify that the above is a true and correct
Abstract of Votes cast at said election for and against the question or proposition set forth above.
Given under our hands this
A copy teste:
2nd day of May ,19 90 .
Chairman
Vice Chairman
Secretary
Secretary, Electoral Board
ABSTRACT OF VOTES cast in the City of Roanoke , Virginia,
at the May 1, 1990 General Election, for:
Membera Cit) Council
(enter appropriate office title a~d. if applicable, Borough, Dietrict or Ward)
Roland H. "Soankv" Macher
James G. "Jimmy" Harvey II
Howard E. Musser
William "Bill" White, Sr.
Cecil McClanahan
James O. Trout
Donald Bartol
M. Caldwell Butler
Richard Delipierre
W. J. Garst
3.856
8~203
8 t848
7,314
1,036
4,516
we, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of
~sCircuit C..ourt of the elect'.wn, held on May 1, 1990, do hereby certify that the above is a true and correct
tract o.f vows cast at said erection and do, therefore, de.mine ~ declare that the following pereon(s)
have revewed the greatest number of votes cast for the ~bove office ~n said election:
,]ames G. "3imray" Harvey TI.
Howard E. Musser
William "Bill" White, Sr.
Given under our hands this _2nd
day of May, 1990.
Vice Ohairm~
£h~r]m~ N_ ~tmr~U~
Clive Rice
Rock-n-Roll Rover
Ed Shamy
M. Womack
Pending Items from July 10, 1978, through April 23, 1990.
Referral Date
7/10/78
Referred To
City Manager
I tern
Recommendation No. 11 con-
tained in the Mayor's 1978
State of the City Message.
(Development of Mill Moun-
tain - hotel.)
2/23/87
Regional Cable
Television Corr~ittee
Request of Cox Cable Roanoke
for a renewal of their fran-
chise agreement in order to
simplify and clarify langu-
age, make certain additions
and deletions, and extend the
term.
6/20/88
Regional Cable
Television Committee
Communication advising of Cox
Cable Roanoke's intent to
seek renewal of the Cable
Television Franchise in the
City of Roanoke.
1/9/89
City Manager
Matter with regard to speed-
ing on Hemlock Road, N. W.
8/14/89
City Manager
Mayor's 1989 State of the
City Recommendation No. i -
permitting each City employee
to receive his or her birth-
day as a holiday in such
instances where the calendar
and work experience will per-
mit.
8/14/89
City Manager
Mayor's 1989 State of the
City Recommendation No. 2 -
establish details and cri-
teria for an "Employee of the
Year" Program for par-
ticipation by Roanoke City
employees.
8/14/89
City of Roanoke
Transportation Safety
Commission
Mayor's 1989 State of the
City Recorronendation No. 3
that the "Star City" become
the safest place to live in
Virginia by striving to have
Virginia's highest highway
compliance rate for buckling
up.
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Pending Items from July 10, 1978,
Referral Date Referred To
8/14/89 City Manager
8/14/89
City Manager
Trade and Convention
Center Corr~nittee
11/13/89
City Manager
12/18/89 City Attorney
through April 23, 1990.
Item
Mayor's 1989 State of the
City Recommendation No. 10
establish linear parks with
flowers, street scenes,
benches and walkways at the
proper points on both sides
of the railroad.
Mayor's 1989 State of the
City Recommendation No. 12 -
consider the conversion of
the former Railway Passenger
Station into a visitor's
center if the property is
made available to the City in
the future.
Communication from Council
Member David A. Bowers recom-
mending the formulation of a
"visitation school" to help
divorced parents learn how to
deal with the problems of
coordinating visitation with
their children.
Communication from Mr. L.
Elwood Norris, Chairman,
Board of Zoning Appeals,
requesting an amendment of
Section 62(8), Zoning, of the
City Charter to provide that
the terms of members of the
Board of Zoning Appeals shall
be staggered so that no more
than two members will be eli-
gible for reappointment at
any given time.
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Pending Items from July 10, 1978, through April 23, 1990.
Referral Date
12/26/89
Referred To
Director of Finance
Item
The matter of including
school teachers in the City
of Roanoke Pension Plan was
referred to the Director of
Finance for the purpose of
conferring with appropriate
school officials, and report
to Council accordingly. In
the event that State law
precludes such participation,
the matter was also referred
to the City Attorney to be
included in the City's 1991
Legislative Program for con-
sideration by the City's
delegation to the General
Assembly of Virginia.
1/8/90
City Attorney
Requested to conduct a review
of the City's Zoning Ordi-
nance to determine if
stronger regulations and
management procedures are in
order for certain zoning mat-
ters.
1/16/90
R. A. Garland, Chairman Bids for asbestos abatement
William F. Clark at 118 through 124 Campbell
James D. Ritchie Avenue, S. W., and the
Knights of Pythias Building.
3/12/90
1990-91 Budget Study
A communication from Council
Member David A. Bowers with
regard to a request of the
Roanoke City School Board for
appropriation of an addi-
tional $2.1 million to the
School budget.
3/12/90
Municipal Auditor
A communication from Council
Member David A. Bowers with
regard to alleged abuses in
certain bingo operations
being conducted in the City
of Roanoke.
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Pending Items
Referral Date
3/19/90
3/19/90
3/26/90
4/9/90
from July 10, 1978, through April 23, 1990.
Referred To
City's Representa-
tives - Consolidation
Negotiating Team
Item
A communication from Mr.
Richard W. Robers, Chairman,
Roanoke County Board of
Supervisors, requesting that
Council consider certain
modifications to the proposed
Consolidation ~jreement bet-
ween Roanoke City and Roanoke
County.
City Attorney
Request of Mr. Charles L.
Downs, President, Roanoke
Sister Cities Corporate
Board, that Council adopt a
measure that would introduce
Wonju, Korea, and Kisumu,
Kenya, Roanoke's Sister
Cities, to one another, and
propose and encourage a
Sister City relationship bet-
ween the two cities.
City Manager
1990-91 Budget Study
Requested to investigate the
matter of providing neigh-
borhood recreation programs
in the South Roanoke area
during the time frame that
the Crystal Spring Elementary
School is closed for renova-
tions, as well as recrea-
tional programs that could be
continued when the school re-
opens.
~ communication from Council
Member Howard E. Musser with
regard to providing a parking
allowance or free parking for
those City employees who work
in the downtown area.
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Office of the CJtyMonager
May 7 , 1990
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: ~equest for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that City Council convene in Executive
Session to discuss disposition of publicly held property, speci-
fically conveyance of a parcel of land for economic development
purposes, pursuant to §2.1-344(A)(3), Code of Virginia (1950), as
amended.
WRH:shm
cc: Mary F. Parker, City Clerk
Very truly yours,
W. Robert Herbert
City Manager
Room 364 Municipa~ Building 215 Church Avenue, S.W. Roonoke, Virginia 2401 t (703)981-2333
Roanoke, Virginia
May 7, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
I request an Executive Session to discuss a matter pertaining to
acquisition of real property for public purposes for the Roanoke River
Flood Reduction project and specific legal matters requiring the
provision of legal advice by Counsel, being the terms and conditions of
the Roanoke River Flood Reduction Project Local Cooperative Agreement
with the U. $. Government, pursuant to Sections 2.1-344(A) (3) and
2.1-344(A) (7) each of the Code of Virginia (1950) as amended.
Respectfully submitted,
City Manager
WRH:KBK:afm
cc: City Attorney
Director of Finance
ROANOK~ VALI.~..y PRESERVATION FOUNDATION
P. O. BOX IS$8
ROANOKE, VIRGINIA 2400? ·
20 April 1990
Ms. Mary F. Parker
City Clerk, City o£ Roanoke
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear Ms. Parker,
Historic Preservation Week will be celebrated across the nation
May 13-19. The Roanoke Valley Preservation Foundation, the
Roanoke Regional Preservation O££ice and local historical
societies are looking £orward to the festivities in
community, our
The theme o£ this year's celebration is "Keeping America's
Heritage Alive" and certainly the c~ty of Roanoke has a
significant heritage that must be protected. The Roanoke Valley
has a wealth of resources which require thought and care. We not
only have a variety of historic structures, we also have
prehistoric and historic archaeological sites and rich historic
landscapes. Historic Preservation Week helps the community to
become more aware and appreciative of its resources.
I am writing to request the opportunity to appear on Roanoke City
Council's agenda for the May 7, 1990 meeting at 2:00 pm. A
representative o£ Old Southwest, Inc. and Dr. John Kern, Director
of the Department o£ Historic Resources Roanoke Regional
Preservation Office will accompany Lin Melchionna, President o£
the Preservation Foundation. They would like to address City
Council with a few comments on Historic Preservation Week and
preservation in our community.
Thank you. If you should need to telephone me, my number is 342-
9289.
Sincerely,
Acting Director
cc: Old Southwest, Inc.
Dr. John Kern
Roanoke, Virginia
May 7, 1990
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Briefing on the Proposed Fiscal Year 1990-199~1
Community Development Block Grant (CDBG) Program ~
and Budget
Background: ....
CDBG program was created in 1974 to replace the old
Housing and Urban Development (HUD) urban renewal and
categorical grant programs which were popular during the
late 1960's and early 1970's.
Since 1974, the City of Roanoke has received
approximately $ 30 million in CDBG funds which have been
used on numerous projects in housing, economic
development, community services, and public
improvements.
II. Current Situation:
Roanoke's CDBG entitlement will b__e $1,563,000 for fiscal
year beginning July 1, 1990. To that will be added
$520,788 in program income generated by the grant
program from previous years.
The new HUD CDBG funds, added to those unspent from
previous years, will leverage an estimated $3,881,516 in
additional monies from Federal, State, Local and Private
sources, for a total program scope of $7,611,815.
Citizen hearings and workshops have been held January
16, and April 17, 1990 in order to obtain citizens'
recommendations and to identify revitalization needs for
the coming year.
Public hearing results were that citizens are concerned
about housing, neighborhood economic development, and
drug abuse as the primary problems facing their
neighborhoods.
1990-91 Statement of Objectives and budget proposal,
therefore, places heavy emphasis on housing programs,
and economic development as in previous years.
Fe
New proqrams have been added to address the problem of
drug abuse and related issues.
III. Program Objectives:
Six (6) new projects are being recommended for funding, 27
on-going projects are recommended to have funds added to
them, seven (7) projects are on-going without need for
additional funds, and ten (10) projects were submitted for
funding which cannot be recommended at this time.
With 40 individual projects and activities funded in whole or
in part with CDBG funds, this program will accomplish the
following:
A. Housing: (32% of CDBG funds; 32% of funds overall)
2.
3.
4.
Rehabilitate or repair 141 houses or rental units.
Board up 13 buildings.
Demolish 13 vacant structures.
Assist 20 families to purchase and rehabilitate
homes.
Support new construction of 63 affordable houses.
B. Drug Abuse: (5% of CDBG funds; 7% of funds overall)
Economic Development:
overall )
Provide 5 workshops for 150 parents and children on
drug abuse issues.
Provide contractual staff for a coordinated, inter-
agency approach to fighting back against drugs in
Roanoke.
Assist in the renovation of a drug and alcohol
detoxification center to treat 320 people annually.
(43 % of CDBG funds; 39% of funds
2.
3.
4.
5.
TOTAL JOBS:
Assist in the renovation of a neighborhood grocery
store providing needed services and 25 jobs.
Provide for acquisition of property for future
industrial parks ultimately to create 195 jobs.
Assist in the rehabilitation of 15 downtown store
fronts, reducing blight and creating 20 jobs.
Provide loans to 4 small businesses, creating 14
jobs.
Assist with the Henry Street Music Center,
providing 12 jobs.
266
D. In Addition:
1. 460 families will be helped in crises situations.
2
22 Neighborhood organizations will be provided with
technical assistance and staff support.
8 Mini-grants will be awarded to neighborhoods.
2 Neighborhood Development Grants will be awarded
to neighborhoods.
General Administration and Program Oversight will be
provided by the Roanoke Redevelopment and Housing
Authority and the City's Office of Grants Compliance.
IV. Conclusion:
The proposed CDBG budget and program is responsive to the
stated concerns of the citizens of Roanoke, as well as
meeting the regulatory requirements of HUD. It provides for
housing improvement, business development, the creation of
new job opportunities, human development, the strengthening
of our neighborhood organizations and adequate administrative
oversight for the entire program. It will allow us to build
upon the successes of the past and to meet some urgent
critical needs.
This CDBG program is submitted for Council's review. On
May 14, 1990 City Council has scheduled an evening public
hearing to receive citizens' comments. At that time, Council
will be requested to authorize the City Manager to submit the
199-~-~91 Statement--of Objectives to the Richmond Office of
the Department of Housing and Urban Development for their
review and approval.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:mtp
Attachments
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Chief of Economic Development
Chief of Community Planning
Building Commissioner
City Engineer
Grants Monitoring Administrator
3
NOTICE TO '£~ PUBLIC
CITY OF ROANOKE
1990-1991 CO~UNITY DEVELOPMENT PROGRAM
PUBLIC ~Ra/~I NG
Ail interested groups and individuals are invited to participate
at a public hearing on the 1990-1991 Community Development Block Grant
(CDBG) Program for the City of Roanoke on Monday, May 14, 1990 at 7:30
p.m. in City Council Chambers, fourth floor of the Municipal Building.
The CDBG public hearing is being held in order to obtain citizens'
views and comments on the Proposed Statement of Objectives and Proposed
Use of Funds delineated below.
Funds available through Title I of the Housing and Community
Development Act of 1974, as amended, are estimated to be as follows:
ESTIMATED 1990-1991 SOURCE OF FUNDS
CDBG Entitlement Grant $1,563,000
Program Income $ 520,788
Funds from other CDBG projects $ 254,448
Carry-Over grant funds $1,392,063
Leveraged non-CDBG funds (est) $3,881,516
TOTAL $7,611,815
CDBG funds are made available for the planning and execution of
eligible projects and activities where the majority of the funds
benefit low and moderate income persons. Projects may also aid in the
prevention or elimination of slums and blight, or respond to community
development needs having a particular urgency.
PROPOSED USE OF FUNDS 1990-1991 CDBG PROGRAM YEAR
Acquisition:
1. 319 Harrison Acqlaisition - ($42,460 new CDBG funds) - will
purchase a house from the Gainsboro Neighborhood Development
Corporation to lease or re-sell the house.
Public Facilities:
1. Alcohol Detoxification & Rehabilitation Center Renovation -
$506,011 project costs ($124,000 CDBG funds) Matching funds to allow
renovation of the Alcohol Detoxification and Rehabilitation Center at
801 Shenandoah Avenue, N.W.
2. Azalea Gardens - public ~rovements -($156,000 CDBG funds) -
willprovide public improvements along Kellogg Avenue and on-site for
support of new construction of 63 units of affordable homes in 700 to
800 block of Kellogg Avenue.
Clearance:
1. Fairfax Clearance - ($131,215 new and past years' CDBG funds) -
Funds to acquire 11 parcels, demolish three houses, relocate two tenant
occupants, and grade and seed the assembled property.
Public Services:
1. Emergency Assistance Fu~d - $65,000 ($40,000 CDBG funds) - to
provide immediate assistance to low income city residents to avert
potential disasters resulting in the disruption of their homes and
families.
2. School Health Screening Equip~ent - $35,117 ($11,815 CDBG
funds) to purchase health screening equipment for school health
program.
3. Drug and Alcohol Abuse Council - Staff - $40,000 CDBG funds to
provide contractual staff support for the follow-up council recommended
by the City Manager's Drug Strategy Task Force in Roanoke At Risk.
Will coordinate city-wide efforts to combat substance abuse.
4. Parental & C~wuunity Drug Prevention Activity - $9,860 ($6,460
CDBG funds) - activity by Mental Health Services to provide workshops
and drug-free activities to promote drug abuse prevention.
Interim Assistance:
1. Demolition/Securement - $70,000 ($50,000 CDBG funds) - Funds
for demolition and boarding up vacant and hazardous buildings in the
conservation and rehabilitation areas.
Housing Revitalization:
1. Private Rehab Loan Program - $680,280 ($80,280 CDBG funds)
Funds for a loan loss reserve to leverage mortgage revenue bonds for a
rehab loan pool for homeowners in the 11 rehabilitation and
conservation areas regardless of income, and low and moderate income
families throughout the City.
2. Private Loan Subsidy - $151,177 CDBG funds - to subsidize rehab
loans to low and moderate income families in the 11 rehabilitation and
conservation areas.
3. Operation Paintbrush - $74,240 CDBG funds - to paint the
exteriors of 15 - 20 houses of low and moderate income families in
Belmont, Gainsboro, Gilmer, Harrison, Hurt Park, Loudon, Melrose,
Mountain View and Old Southwest neighborhoods.
4. Home Purchase Assistance - $482,150 ($262,150 CDBG funds) -will
provide iow interest loans for Iow income families, in conservation and
rehabilitation areas, to purchase homes they will rehabilitate with
funds from other sources.
5. Critical Home Repair - $134,240 CDBG funds - Grants and no-
interest loans to low and moderate income homeowners city wide for
critically needed repairs to their homes. Maximum subsidy would be
$6,000 with special exceptions up to $8,000 per home.
6. Quick Response to Emergencies - $90,280 CDBG funds - Includes a
$50,000 set-aside to address sudden emergencies for home repairs
averaging about $2,500.
7. Emergency Home Repair - Rental - $72,000 ($8,000 CDBG funds) a
matching grant program to provide emergency repairs to rental
properties.
2
8. ?02 ~il~er ~ - $45,000 ($15,000 CDBG funds) - funds to
match private and neighborhood funds to rehabilitate a house at 702
Gilmer Avenue N.W. for sale.
9. Rental Rehabilitation - $412,350 - ($50,350 CDBG funds) Funds
for low interest loans to property owners or developers for
rehabilitation of rental property in Roanoke's rehabilitation and
conservation areas.
Code Enforcement:
1. Code Enforcement - $66,206 - Provides salaries and support
costs for two building inspectors to enforce the Building Maintenance
Code in all conservation and rehabilitation areas.
Historic Preservation:
1. Historic Building Program - $25,000 - ($25,000 in CDBG funds)
to establish a loan fund to provide a financial incentive for the
rehabilitation of historic buildings in H-l, Historic Districts.
2. Downtown Historic Design Assistance - $20,000 in CDBG funds -
to provide schematic design assistance and technical advice to eligible
H-1 property or business owners in the H-1 Downtown Historic District.
3. Downtown Historic Facade Improvement Grants - $75,000 in CDBG
funds - Rehabilitation matching grant assistance up to $5,000 to
property owners in H-1 Downtown Historic District for facade
improvements.
Economic Development:
1. Deanwood - $302,750 in CDBG funds - to cover site preparation
costs for industrial building sites in Deanwood Industrial Park, near
Orange Ave and Williamson Road.
2. Coca-Cola 108 Loan Repa¥~lent -$529,873 - These funds will pay
the sixth of ten annual repayments to HUD of the $3,015,000 borrowed by
the City for the Coca-Cola UDAG.
3. Shaffer's Crossing Industrial Park - $135,020 CDBG funds - for
continuing acquisition and development of Phase I of the designated
Shaffer's Crossing Redevelopment Area.
4. Deanwood/Shaffer,s 108 Payment -$188,763 in CDBG funds - These
funds will pay the fourth of six annual repayments to HUD of the
$922,300 borrowed for development of the Deanwood Expansion area and
Shaffer's Crossing Industrial area.
5. First Street (Henry Street) Revitalization - $812,000 ($212,000
in CDBG funds) to renovate the old Dumas Hotel at 110 First Street N.W.
for a Music Center to be operated by Total Action Against Poverty.
6. Deanwood Addition - $17,695 CDBG funds - to complete
acquisition of a ten-parcel tract of less than one acre fronting on
Orange Avenue near Williamson Road.
7. NW Super~arket - $792,000 ($85,000 CDBG funds) - Matching funds
to allow the renovation and reopening of a vacant grocery store at 1916
Orange Avenue N.W.
8. Western VA Revolving Loan Fund - $888,889 ($66,667 CDBG funds)
Matching funds to allow for a small business revolving loan fund for
disadvantaged portions of greater northwest Roanoke.
Planning:
1. Neighborhood Plans - $48,122 CDBG funds - Provides partial
costs for three neighborhood plans in support of the Roanoke Vision
comprehensive plan.
2. Franklin/ELm Master Plan - $15,000 CDBG funds - funds to hire a
professional consultant to work with the City, businesses and residents
to prepare a master plan for the area of Franklin Road and Elm Avenue,
S.W.
3. Preservation Technical Assistance - $10,000 CDBG funds -
program will provide technical assistance and guidance to owners and
developers of historic properties in the rehabilitation of older
buildings.
Program Administration:
1. City CDBG Administration - $148,057 ($82,476 CDBG funds) -
Provides operating costs for three member city Office of Grants
Compliance, for monitoring and general administration of the CDBG
program.
2. Roanoke Redevelola~ent and Housing Authority ~eneral
Ada~inistration - $96,050 CDBG funds Funds for supervisory and general
administration salaries and benefits for RRHA personnel directly
related to the administration and delivery of CDBG projects.
3. City Housing Develolm~ent Ad~k~nistration - $49,419 CDBG funds -
Provides salaries, fringes and related expenses for administration of
the City's Housing Development Office.
4. Roanoke Neighborhoo~ Partnership - $166,285 CDBG funds -
Provides operating costs for three staff members to assist 22 member
neighborhood organizations and three business associations to plan and
carry out neighborhood development and improvement projects.
5. Housing Marketing/Vacant House Catalog - $16,362 CDBG funds
to promote neighborhood revitalization generally and housing
rehabilitation particularly. Includes production of an edition of the
"Vacant House Catalog".
Unprogra~ed Funds:
1. Mini-Grants - $16,944 - ($11,944 CDBG funds) A matching grant
program by the Roanoke Neighborhood Partnership to provide financial
assistance to qualified neighborhood organizations undertaking
neighborhood improvement projects.
2. Neighborhood Develolm~ent Grants - $20,000 - (10,000 CDBG funds)
funds for larger development grants to neighborhood organizations
ranging from $2,000 to $10,000 to carry out community development
projects.
Of the $2,514,949 CDBG fun~ls expected to be available for projects in
the FY 1990-91 budget, $1,607,534 or 64% will fund activities to
benefit iow and moderate income persons.
Copies of the 1990-1991 Draft Statement of Objectives are available for
public review in the City Clerk's Office, 4th Floor Municipal Building,
the Office of Grants Compliance Room 362, Municipal Building, all City
libraries, and the main offices of the Roanoke Redevelopment and
Housing Authority, Salem Turnpike. Persons who would like to speak at
the hearing are requested to call the City Clerk's office at 981-2541.
Given under my hand this 30th day of April, 1990. Mary F. Parker, City
Clerk
Display ad to run in the Roanoke Times & World News, "Neighbors"
section on Thursday May 3, 1990.
Bill to:
Office of Grants Compliance
Room 362, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Office of the C!t¥ Clerk
May 9, 1990
File #169-46-87
Ms. Wendy Turner
Executive Director
Festival-in-the-Park, Inc.
P. O. Box 8276
Roanoke, Virginia 24014
Dear Ms. Turner:
I am enclosing four copies of Resolution No. 30015-50790
authorizing a revocable permit to Festival-in-the-Park, Inc., to
hang certain banners from City traffic signal poles in the down-
town area, upon certain terms and conditions. Resolution No.
30015-50790 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, May 7, 1990.
Resolution No. 30015-50790 shall be in full force and effect at
such time as three copies duly signed, sealed, attested and
acknowledged by the Permittee has been filed in the Office of the
City Clerk, Room 456, Municipal Building, Roanoke, Virginia
24011. You are requested to file with the undersigned a cer-
tificate of insurance naming the City of Roanoke, its officers,
agents and employees as additional insureds, providing public
liability insurance in amounts deemed satisfactory to the City
~anager.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. William M. Mullins, Jr., Manager, Signals and Alarms
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. George C. Snead, Jr., Director of Administration
Public Safety
R~m456 MunicipalBuilding 215Church Avenue, S.W. R~noke, Virginia 24011 (703)g81-2~1
and
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of May, 1990.
No. 30015-50790.
VIRGINIA,
A RESOLUTION authorizing a revocable permit to Festival-in-the_
Park, Inc., to hang certain banners from City traffic signal poles in
the downtown area, upon certain terms and conditions.
WHEREAS, Festival-in-the-Park, Inc., (hereinafter "Permittee") has
requested that City Council authorize Permittee to hang certain ban-
ners from City traffic signal poles in the downtown area;
WHEREAS, Council is desirous of granting the request of Permittee
pursuant to certain terms and conditions.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. Permission is hereby granted to Permittee to hang Festival
banners from City traffic signal poles located at the intersections of
Jefferson Street-Elm Avenue and Jefferson Street-Franklin Road, pur-
suant to the following terms and conditions:
(a) Such permit shall be revocable and shall be effective
from May 8, 1990, through June 9, 1990;
(b) Permittee shall indemnify, keep and hold the City free
and harmless from liability on account of injury or damage to
any person or property, including City property, growing out
of or directly or indirectly resulting from the permission
herein granted;
(c) Permittee shall provide the City Clerk with a cer-
tificate of insurance naming the City of Roanoke, its offi-
cers, agents and employees as additional insureds, providing
public liability insurance in amounts deemed satisfactory to
the City Manager;
(d) No object shall be constructed, attached, installed,
erected, or maintained by Permittee so as to obscure the view
of any directional or informational sign by an operator of a
motor vehicle or pedestrian;
(e) Permittee shall obtain any and all necessary permissions
for construction, attachment, installation, erection and
maintenance of such objects from any affected private pro-
perty owners and the State Department of Highways and
Transportation;
(f) The City shall incur no cost as a result of grant of
this permit; and
(g) Permittee shall give notice to the City's Director of
Public Works prior to entry on City property for installation
and maintenance of such banners.
2. This permit shall be in full force and effect at such time as
a copy of this Resolution, duly signed, sealed, attested and
acknowledged by Permittee has been filed in the Office of the City
Clerk.
ATTEST:
City Clerk.
ACCEPTED AND EXECUTED by the undersigned this
, 1990.
__ day of
ATTEST:
Festival-in-the-Park, Inc.
By
(title)
- 9. _
Roanoke, Virginia
May 7, 1990
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Festival in the Park - Permit Agreement
Back~round:
Festival in the Park is an established annual tradition in
Roanoke. Festival activities originate in City parks during two
consecutive weekends in May and June with music, art, crafts,
performing arts, sporting events, food, etc.
II. Current Situation:
Festival in the Park~ Incorporated has requested permission to
hang Festival banners from various street light and traffic
signal poles in the downtown area for the period of May 8, thru
June 9, 1990. The traffic signal poles owned by the City of
Roanoke are located at the intersections of Jefferson Street-Elm
Avenue and Jefferson Street-Franklin Road. The street light
poles owned by Appalachian Power Company (APCO) are located along
Elm Avenue and Franklin Road. This will require APCO approval.
III. Issues:
A. Promotion of festiva].
B. Authority for approval.
C. Permit requirements.
IV. Alternatives:
City Council grant request of Festival in the Park,
Incorporated for permission to hang Festival banners from
City traffic signal poles in the downtown area.
1. Promotion of festiva] will be facilitated.
Authority for approval or denial to use City poles is
solely City Council's. Once APCO authorizes use of
their street light poles, administrative authority
exists to grant that part of the request.
3. Permit requirements should be as follows:
bo
Festival in the Park, Incorporated obtain
individual or company to install and remove
Festival banners at no cost to the City.
Indemnification and Insurancp - Festival in the
Park, Incorporated has agreed to indemnify the
City and to provide liability insurance in the
amount approved by the City Manager, naming the
City as an additional insured, as approved by the
City Attorney.
Co
Codes - banners shall be installed according to
National Electrical Safety Code and Uniform Manual
of Traffic Control Devices.
Visibility - banners shall not block motorists
view of any traffic control devices.
City Council deny the request of Festival in the Park,
Incorporated for permission to hang festival banners from
City traffic signal poles in the downtown area.
Promotion of festiva] will have to occur by other
means.
o
Authority for approval or denial is solely City
Council's.
3. Permit requirements will be moot.
V. Recommendation:
City Council approve Alternative "A", and grant the request of
Festival In The Park, Incorporated for permission to hang
festival banners from City traffic signal poles in the downtown
area for the period May 8, thru June 9, 1990.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. George C. Snead, Director of Administration & Public Safety
Mr. William M. Mullins, Jr., Manager, Signals & Alarms
Mr. Ronald H. Miller, Building Commissioner
Festival In The Park, Incorporated,
P.O. Box 8276, Roanoke, VA 24011
::::::: :::::::::::::::::: : :::::: : ::: : I I 4/24/R0
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
Chas .Lunsford/ Frank B.Hal I NORICHTSUPONTHECERTIFtCATEHOLDER THISCERTIFICATEDOESNOTAMEND.
P.O. Box 2871 EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLrCIES BELOW
Roanoke, VA 24010
COMPANIES AFFORDING COVERAGE
703-982-0200 COmPANy
OODE SUB-OOOE LETIER A
ROYAL INS CO OF AMERICA
Tudor Ins. Co.
Roanoke Festival In CO~A~
The Park Inc LETTER C
P O Box 8276
Roanoke LEHER D
VA 24014 co~Y
J E
COVERAGES: :
THIS ~S TO CErTiFY THAT THE POLrCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE ~NSURED NAMED ABOVE FOR THE POLIC~
THE TE~S. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES L~tTS SHOWNMAY HAVE BEEN REDUCED BY PAIO CLA~S
JCL~S ~A~ ~ OCC~ PST 037532 3/0 1190 3101/91 Pn~TS.CO~/~S ~EO~E ~ 2000
EACH ~C~RE~E $ 1000
~NY AUtO SI~E
soo soo
t s understood and agreed that the City of Roanoke, its Officers, Agents,
and Employees are hereby named as Additional Insureds as respects coverage
~ I~ CATE HOEDER CANCEL~ ON :
Munic ipal Bldg.- Room 364 LEFT. BUT'FAILURE TO ~AIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
215 Church Avenue LIA~IL~T~ OF ANY KiND UPON THE COMPANY. ITS AGENTS OR ~EPRESEHTATIVES
Roanoke, Va. 2~011
ACORD2~.S(3/e~} ~~ '~, ~' 003989000
; I i ~0 RD CO RPOR~TIo N
Office of the C, it~, Clerk
May g, 1990
File #265-282
Ms. Ann E. Weaver
Executive Director
Clean Valley Council, Inc.
P. O. Box 3320
Roanoke, Virginia 24015
Dear Ms. Weaver:
I am enclosing copy of Resolution No. 30016-507g0 designating the
Clean Valley Council, Inc., to develop a coordinated litter
control program for the entire Roanoke Valley and authorizing
such Council to apply for certain grant funds from the
Commonwealth of Virginia for operation of such program.
Resolution No. 30016-50790 was adopted by the Council of the
City of Roanoke at a regular meeting held on ~onday, May 7, 1990.
Sincerely, .~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Room456 MunicipaIBuilding 215 Church Avenue, S.W. Roanoke, Virginia 2~011 (703)981-2S41
Office of the C, it, y Clerk
May 9, 1990
File #265-~82
Ms. Mary H. Allen
Clerk of the Board
Roanoke County 8oard of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Ms. Allen:
I am enclosing copy of Resolution No. 30016-50790 designating tffe
Clean Valley Council, Inc., to develop a coordinated litter
control program for the entire Roanoke Valley and authorizing
such Council to apply for certain grant funds from the
Co~r~lonwealth of Virginia for operation of such program.
Resolution No. 30016-50790 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, May 7, 1990.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2S41
Office of the C~t)/Cterk
May 9, 1990
File #265-~2
Mr. Forest G. Jones
Assistant City Manager/Clerk
City of Salem
P. O. Box 869
Salem, Virginia 24153
Dear Mr. Jones:
I am enclosing copy of Resolution No. 30016-50790 designating the
Clean Valley Council, Inc., to develop a coordinated litter
control program for the entire Roanoke Valley and authorizing
such Council to apply for certain grant funds from the
Commonwealth of Virginia for operation of such program.
Resolution No. 30016-50790 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, May 7, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981~2541
Office of the C~ty Clerk
May 9, 1990
File #265-2~2
Ms. Carolyn S. Ross
Clerk of Council
Town of Vinton
P. O. Box 338
Vinton, Virginia 24179
Dear Ms. Ross:
I am enclosing copy of Resolution No. 30016-50790 designating the
Clean Valley Council, Inc., to develop a coordinated litter
control program for the entire Roanoke Valley and authorizing
such Council to apply for certain grant funds from the
Commonwealth of Virginia for operation of such program.
Resolution No. 30016-50790 was adopted
City of Roanoke at a regular meeting held
Sincerely,
Mary F. Pa rkor, CMC/AAE
City Clerk
by the Council of the
on Monday, May 7, 1990.
MFP:ra
Enc.
Room 456 Municipal Building 215 Church Avenue. S.W. Roanoke, virginia 24011 (703) 981-2541
Office of the Cit.~
May 9, 1990
rile
Mr. John B. Williamson
Botetourt County Administrator
P. O. Box 279
Fincastle, Virginia 24090
Dear Mr. Williamson:
I am enclosing copy of Resolution bio. 30016-50790 d ' ·
Cclo~nrolValley Council, Inc., to deve/--~ .eslgnatlng the
program for the entir .... vp a Coorainated ii
~uch Council to .~,.. . ~ ~vano~ce Valley ..~ ...... tter
~ommonwealth ot ~.~.y. ~or certain grant ~ t~,~ u~norlzing
Resolution No ~ .~.~glnla for operation ~ ~,,us lrom the
City of Ro..~'- _~uul~-50790 ~s adonted ~- ~J SUch program.
..... ~ u~ a regular meetino ~ ~..tn~ Council of the
...... ~,, ~onaay, May 7, 1990.
Sincerely, ~~
Mary F. Parke,, C~/~E
City Clerk
MFP:ra
~nc.
Room 456 MunicipaIBuilding 215 Church Avenue, S,w, Roanoke, Virginia 24011 (703)981.2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of May, 1990.
No. 30016-50790.
VIRGINIA,
A RESOLUTION designating the Clean Valley Council, Inc., to
develop a coordinated litter control program for the entire
Roanoke Valley and authorizing such Council to apply for certain
grant funds from the Commonwealth for operation of such program.
WHEREAS, the City of Roanoke recognizes the existence of a
litter problem within the boundaries of this City;
WHEREAS, the Virginia Litter Control Act of 1976 provides,
through the Department of Waste Management, Division of Litter
Control and Recycling, for the allocation of public funds in the
form of grants for the purpose of enhancing local litter control
programs; and
WHEREAS, having reviewed and considered the regulations and
the application covering administration and use of said funds;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City Council endorses and supports such a program for
the City of Roanoke.
2. The City Council expresses its intent to combine with the
City of Salem, Town of Vinton, and Roanoke and Botetourt Counties
in a mutually agreed upon cooperative program contingent on appro-
val of the application by the Department of Waste Management,
Division of Litter Control and Recycling, and contingent upon
the receipt of funds.
3. Clean Valley Council, Inc., is authorized to plan and
budget for a cooperative litter control program, which shall
represent said program for all localities named in this resolu-
tion.
4. Such Council is authorized to apply on behalf of all of
the above-named localities for a grant and be responsible for the
administration, implementation and completion of the program as
it is described in Application Form LCG-1.
5. This City accepts responsibility jointly with the Clean
Valley Council, Inc., and the City of Salem, Town of Vinton, and
Roanoke and Botetourt Counties for all phases of the program in
accordance with applicable regulations and the application.
6. This City accepts responsibility for its pro rata share
of any funds not properly used or accounted for pursuant to the
regulations and the application.
7. Said funds, when received, shall be transferred imme-
diately to Clean Valley Council, Inc., and all funds will be used
in the Cooperative Program to which Council gives its endorsement
and support.
8. The Department of Waste Management, Division of Litter
Control and Recycling, is requested to consider and approve the
application and program, said program being in accord with regu-
lations governing use and expenditure of said funds.
ATTEST:
City Clerk.
Roanoke, Virginia
May 7, 1990
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Designation of the Clean Valley Council, Inc.,
as Recipient of Division of Litter Control and
Recycling Funds for the Year Beginning
July 1, 1990
I. Background:
Clean Valley Councilt Inc.t was originated by the
governments in the Roanoke Valley to coordinate a
valley-wide litter control program.
All grants to these localities are received by each locality
and then transferred to the Council for that purpose.
Total of all five grants:
City of Roanoke
Roanoke County
City of Salem
Town of Vinton
Botetourt County
$ 8,101.00
7,034.00
3,038.00
1,635.00
3~941.00
Total $23,749.00
II. Current Situation:
Clean Valley Council~ Inc.~ generally submits a cooperative
grant application for the five localities.
Department of Waste Management, Division of Litter Control
and Recycling (Commonwealth of Virginia), requires a
resolution from each locality designating Clean Valley
Council, Inc., as recipient of the funds for the year
beginning July 1, 1990.
III. Issues:
A. Timing.
B. Income.
Mayor and Members of Council
Page 2
IV. Alternatives:
mo
Adopt the attached resolution designating the Clean Valley
Council, Inc., as recipient of the Division of Litter
Control and Recycling grant for the City of Roanoke for the
year beginning July 1, 1990.
Timing will coincide with resolution from other area
localities.
2o
Income to Clean Valley Council, Inc., from the City of
Roanoke grant will be $8~101.
Do not adopt the attached resolution designating the Clean
Valley Council, Inc., as recipient of the Division of Litter
Control and Recycling grant for the year beginning July 1,
1990.
Timing will be drastically affected, forcing a
restructuring of the Clean Valley Council, Inc., grant
application.
Income to Clean Valley Council, Inc., will not be an
issue.
Recommendation:
Roanoke City Council concur with Alternative "A" designating the
Clean Valley Council, Inc., as recipient of the Division of
Litter Control and Recycling Grant for the year beginning
July 1, 1990.
Respectfully submitted,
W. Robert Herbert
City Manager
WFC:pr
Attachment
pc:
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Ms. Ann Weaver, Clean Valley Council, P.O. Box 3320,
Roanoke, Virginia 24015-1320
COMMONWEALTH of VIRQINI'A
DEPARTMENT OF WASTE MANAGEMENT
11th Floor, Monroe Building
101 N. 14th Street
Richmond, VA 23219
(804) 225-2667
TDD (804) 371-8737
April 5, 1990
APR 0 6 90
TO:
FROM:
City Managers, County Administrators,
Town Mayors/Managers, and Litter C~Q~rol Grant Contacts
Allan Lasslter, Jr., Director~
Division of Litter Control and Recycling
SUBJECT: 1990-91 Litter Control Grant Processes
I am pleased to enclose a copy of the litter control grant
regulations, grant application, and funding schedules for FY 1990-
1991. Also enclosed are the Performance and Accounting Reports for
FY 1989-90.
This year, we are encouraging all incorporated towns to
combine funds with their county to form a "cooperative" program.
Last year, 51 of 126 towns did so (see enclosed example of
Charlotte County and the four incorporated towns).
This change will benefit both the towns and the Department of
Waste Management (DWM). Towns will eliminate almost all paperwork
(application, performance reports, and contract execution; a
resolution is still needed) and could participate in a much larger
program run by the county's litter control coordinator. DWM
benefits by not processing 126 applications, 126 checks and
accounting vouchers, and 126 annual performance reports; we could
spend our time on more efforts to assist you.
Please note that DWM has begun a planning assistance program
to aid localities in meeting planning and recycling requirements.
We will be conducting a two-day workshop in each planning district
to provide guidance and materials for each locality. Each planning
district staff is aiding us in this effort; you should be getting
a meeting notification directly from them. The tentative schedule
is:
Page Two
City, County, and Town Administrators
April 5, 1990
Southwestern Virginia - April,
Central Virginia - May, 1990
Northern Virginia - June, 1990
Eastern Virginia - July, 1990
1990
Plans are due on July 1, 1991.
I encourage you to include your litter control efforts in your
comprehensive solid waste plans. The DWMwill continue to provide
the annual formula grants to each city, county, and town for litter
control efforts. In many localities, the litter control committee
also runs the recycling effort. This is certainly permissible, but
in order to meet the planning requirements and the 25% recycling
rate, the jurisdiction's permanent staff (such as public works,
planning, and public information departments) will need to be
involved. Your litter control committee can assist with the
promotion and educational efforts needed for an effective recycling
program. In addition, the litter control agency can also continue
to operate the recycling effort as long as it is broad enough to
cover all solid waste streams (i.e. residential, commercial,
industrial, and institutional). Also note that the litter grant
funds can't be used exclusively for recycling; there must be some
litter control effort each year by the grantee.
Please remember the following:
(1) Performance and Accounting Reports (form LCG-6) for FY
1989-1990 must be completed and returned on or before
July 20, 1990. We cannot fund your 1990-91 grant until
we receive your completed Performance and Accounting
Report.
(2) Grant applications must be completed and postmarked no
later than May 31, 1990. Failure to do so will result
in a delay in receiving your grant.
(3) The grant application must include a line item budget,
clearly stating the use of funds and breakdown between
litter control and recycling activities (see example
budget attached). The application must also include a
resolution adopted by the local governing body approving
the grant application (Sec. 6.a.(3)). Remember that
Article 7 in the grant application must be signed by the
local official as authorized in the resolution. IF THE
LINE ITEM BUDGET AND RESOLUTION ARE NOT ENCLOSED, THE
GRANT APPLICATION WILL NOT BE PROCESSED.
1990-1991 promises to be an exciting year for litter control
and recycling in Virginia. The DWM staff encourages continued
litter control efforts even in light of all the emphasis on
recycling. Please call me at (804) 786-8679 if you have any
questions regarding your grant application.
RAL/jw
ENCLOSURES
cc: Cynthia V.
Bailey
FORM LCG-I
Page IA of 4
(This cover page is to be used for Cooperative Programs only.}
Article 1.1
Article 2.1
APPLICATION FOR A GRANT UNDER THE VIRGINIA WASTE MANAGEMENT ACT
(CHAPTER 14, TITLE 10.1, CODE OF'VIRGINIA)
AND
GRANT 'AGREEMENT CONTRACT BETWEEN
THE LOCALITIES OF Charlotte County & Towns of
~ocl ~.9o .~o9 ~_~' ~o~ 397
Charlotte C.H.~ Drakes Branch, Ke~sville, & Phenix
AND
THE COORDINATING ORGANIZATION Charlotte County
Board of Supervisors
AND
THE DEPARTI~ENT OF WASTE MANAGEMENT
DIVISION OF LITTER CONTROL AND RECYCLING
The Application for Grant funds and Grant agreement contract
hereinafter referred to as the "Application," is made and
entered into by mutual agreement between THE LOCALITIES OF:
County of Ch~lotte, Charlotte C.H., Drakes Branch, Keysville,
& ~henix
and THE COORDINATING ORGANIZATION Charlotte County
Board of Supervisors
hereinafter referred to as "Applicant," and the Department of
Waste Management, Division of Litter Control and Recycling,
hereinafter referred to as the "Department."
The coordinating organization's address is ~.0. Boxv60s
Charlotte C.H.r VA 23923
telephone number 80z~-542-5L/7
2/89
FORH LCG-I
Page 1 of 4
(This cover page is to be used for all except Cooperative Programs.)
APPLICATION FOR A GRANT UNDER THE VIRGINIA WASTE MANAGEMENT ACT
{CHAPTER 14, TITLE 10.1, CODE OF VIRGINIA}
AND
GRANT AGREEMENT CONTRACT BETWEEN
CITY
THE COUNTY OF
TOWN
Article I.
Article 2.
AND
THE DEPARTMENT OF WASTE MANAGEMENT
DIVISION OF LITTER CONTROL AND RECYCLING
This Application for Grant funds and Grant agreement contract,
hereinafter referred to as the "Application," is made and
entered into by mutual agreement between:
THE LOCALITY OF
hereinafter referred to as "Applicant," and the DEPARTMENT OF
WASTE MANAGEMENT, DIVISION OF LITTER CONTROL AND RECYGLING,
hereinafter referred to as the "Department".
The Applicant's address is
Telephone Number
2/B9
The Town of Charlotte Court House
Reaolutlon In support of the
Litter Control and Recycling Program In Charlotte County
Whereas the Town of Charlotte Court House recognizes the existence of a litter problem within
the boundaries of Charlotte County, and
Whereas the Virginia Waste Management Act provides, through the Department of Waste
Management, Division of Litter Control and Recycling for the allocation of public funds in the form
of Grants for the purpose of enhancing local litter control programs, and
Whereas having reviewed and considered the Regulations and the Application covering
administration and use of said funds
Be It resolved that the Town of Charlotte Court House:
Hereby endorses and supports such a program for Charlotte County, and
Hereby expresses the intent to combine with Charlotte County and the Towns of Drakes
Branch, Phenix and Keysville in a mutually agreed upon and Cooperative Program contingent on
approval of the Application by the Department of Waste Management, Division of Litter Control
and Recycling and contingent on receipt of funds, and
Hereby authorizes Charlotte County to apply on behalf of all of the above named Localities for a
Grant, and to be responsible for the administration, implementation, and completion of the
Program as it is described in the attached Application Form LCG-1, and
Further accepts responsibility jointly with Charlotte County and the Towns of Drakes Branch,
Phenix and Keysville for all phases of the Program, and
Further accepts liability for its pre rata share of any funds not properly used or accounted for
pursuant to the Regulations and the Application, and
That said funds, when received, will be transferred immediately to Charlotte County. All funds
will be used in the Cooperative Program to which we give our endorsement and support.
Hereby requests the Department of Waste Management, Division of Litter Control and Recycling
to consider and approve the Application and Program, said Program being in accord with
Regulations governing use and expenditure of said funds.
Adopted on:
(date)
~slgnature
(title)
Litter Control Budget
Charlotte County
1989 -- 1990
TOTAL GRANT from Division of Litter Control & Reevellna
Charlotte Court House - clean-up program
Drakes Branch
- clean-up program
Keyavllle
- litter receptacles
$350
$350
$350
Phenix $350
- clean-up program
Operations (mileage, phone,
paper, meetings)
$150
$350
Committee Programs
Communications
- T-shirts (250)
- bookmarks (for schools if can find some money)
$1,250
Education $100
- Ecology Clubs
- Woodsy O~
- KnJncher Game
- free literature
- Elementary School contests (topic: recycling)
$400
Law Entomement $ 50
- use cards to report litterers & follow-up
- lattem & postage
Clean-Up & Recycling
- buy Kruncher game
- Recycling Contests
- spdng & fall clean-ups
- continue promotion of Adopt-a-Highway
$65O
Recycling
- Seay Recycling, Appomattox to set regular Saturday pick-up days
- set-up containers around the county hopefully
in Keysville, Drakes Branch, Charlotte C.H., Phenix
and Wyiliesburg for glass and aluminum; expanding to paper & glass later
- continue work w/Board of Supervisors Solid Waste Sub-committee
SubTOTALS $1 700 $2650
COMMONWEALTH of VIRQINIA
DEPARTMENT OF WASTE MANAGEMENT
11th Floor, Monroe Building
101 N. 14th Street
Richmond, VA 23219
(804) 225-2667
TDD (804) 371-8737
April 5, 1990
MEMORANDUM
TO:
FROM:
City Managers, County Administrators,
Town Mayors/Managers, and Litter C9~ktrol Grant Contacts
R. Allan Lassiter, Jr., Director~_~~
Division of Litter Control and Recycling
SUBJECT: 1990-91 Litter Control Grant Processes
I am pleased to enclose a copy of the litter control grant
regulations, grant application, and funding schedules for FY 1990-
1991. Also enclosed are the Performance and Accounting Reports for
FY 1989-90.
This year, we are encouraging all incorporated towns to
combine funds with their county to form a "cooperative" program.
Last year, 51 of 126 towns did so (see enclosed example of
Charlotte County and the four incorporated towns).
This change will benefit both the towns and the Department of
Waste Management (DWM). Towns will eliminate almost all paperwork
(application, performance reports, and contract execution; a
resolution is still needed) and could participate in a much larger
program run by the county's litter control coordinator. DWM
benefits by not processing 126 applications, 126 checks and
accounting vouchers, and 126 annual performance reports; we could
spend our time on more efforts to assist you.
Please note that DWM has begun a planning assistance program
to aid localities in meeting planning and recycling requirements.
We will be conducting a two-day workshop in each planning district
to provide guidance and materials for each locality. Each planning
district staff is aiding us in this effort; you should be getting
a meeting notification directly from them. The tentative schedule
is:
Page Two
City, County,
April 5, 1990
and Town Administrators
Southwestern Virginia - April,
Central Virginia - May, 1990
Northern Virginia - June, 1990
Eastern Virginia - July, 1990
1990
Plans are due on July 1, 1991.
I encourage you to include your litter control efforts in your
comprehensive solid waste plans. The DWMwill continue to provide
the annual formula grants to each city, county, and town for litter
control efforts. In many localities, the litter control committee
also runs the recycling effort. This is certainly permissible, but
in order to meet the planning requirements and the 25% recycling
rate, the jurisdiction's permanent staff (such as public works,
planning, and public information departments) will need to be
involved. Your litter control committee can assist with the
promotion and educational efforts needed for an effective recycling
program. In addition, the litter control agency can also continue
to operate the recycling effort as long as it is broad enough to
cover all solid waste streams (i.e. residential, commercial,
industrial, and institutional). Also note that the litter grant
funds can't be used exclusively for recycling; there must be some
litter control effort each year by the grantee.
Please remember the following:
(1) Performance and Accounting Reports (form LCG-6) for FY
1989-1990 must be completed and returned on or before
July 20, 1990. We cannot fund your 1990.-91 grant until
we receive your completed Performance and Accounting
Report.
(2) Grant applications must be completed and postmarked no
later than May 31, 1990. Failure to do so will result
in a delay ~n receiving your grant.
(3) The grant application must include a line item budget,
clearly stating the use of funds and breakdown between
litter control and recycling activities (see example
budget attached). The application must also include a
resolution adopted by the local governing body approving
the grant application (Sec. 6.a.(3)). Rementber that
Article 7 in the grant application must be signed by the
local official as authorized in the resolution. IF THE
LINE ITEM BUDGET AND RESOLUTION ARE NOT ENCLOSED, THE
GRANT APPLICATION WILL NOT BE PROCESSED.
1990-1991 promises to be an exciting year for litter control
and recycling in Virginia. The DWM staff encourages continued
litter control efforts even in light of all the emphasis on
recycling. Please call me at {804) 786-8679 if you have any
questions regarding your grant application.
RAL/jw
ENCLOSURES
cc: Cynthia V.
Bailey
FORM LCG-!
Page lA of 4
(This cover page is to be used for Cooperative Programs only.)
APPLICATION FOR A GRANT UNDER THE VIRGINIA WASTE MANAGEMENT ACT
(CHAPTER 14, TITLE I0.1, CODE OF¥IRGINIA)
AND
GRANT~GREEMEMT CONTRACT BETWEEN
THE LOCALITIES OF Charlotte County & Towns of
Charlotte C.H.r Drakes Branch, Ke~sv±lle, & Phen±×
AND
THE COORDINATING ORGANIZATION Charlotte County
Board of Supervisors
AND
THE DEPARTMENT OF WASTE MANAGEMENT
DIVISION OF LII'TER CONTROL AND RECYCLING
Article 1.I
The Application for Grant funds and Grant agreement contract
hereinafter referred to as the "Application," is made and
entered into by mutual agreement between THE LOCALITIES OF:
County of ch~lotte, Charlotte C.H., Drakes Branch, Keysville,
& ~henix
and THE COORDINATING ORGANIZATION Charlotte County
Board of SuHervisors
hereinafter referred to as "Applicant," and the Department of
Waste Management, Division of Litter Control and Recycling,
hereinafter referred to as the "Department."
Article 2.1
The coordinating organization's address is u.o.
Charlotte C.H.~ VA 23923
telephone number 804-542-5)~7
Boxy608
2/89
FORH LCG-!
Page I of 4
(This cover page is to be used for all except Cooperative Programs.)
APPLICATION FOR A GRANT UNDER THE VIRGINIA WASTE MANAGEMENT ACT
(CHAPTER 14, TITLE lO.I, COOE OF VIRGINIA}
AND
GRANT AGREEMENT CONTRACT BETWEEN
CITY
THE COUNTY OF
TOWN
Article 1.
Article
AND
THE DEPARTMENT OF WASTE MANAGEMENT
OIVISION OF LITTER CONTROL AND RECYCLING
This Application for Grant funds and Grant agreement contract,
hereinafter referred to as the "Application," is made and
entered into by mutual agreement between:
THE LOCALITY OF
hereinafter referred to as "Applicant," and the DEPARTMENT OF
WASTE MANAGEMENT, OIVISION OF LITTER CONTROL AND RECYGLING,
hereinafter referred to as the "Oepartment".
The Applicant's address is
Telephone Number
2/89
The Town of Charlotte Court House
Reaolutlon In support of the
Litter Control and Recycling Program In Charlotte County
Whereas the Town of Charlotte Court House recognizes the existence of a litter problem within
the boundaries of Charlotte County, and
Whereas the Virginia Waste Management Act provides, through the Department of Waste
Management, Division of Litter Control and Recycling for the allocation of public funds in the form
of Grants for the purpose of enhancing local litter control programs, and
Whereas having reviewed and considered the Regulations and the Application covering
administration and use of said funds
Be It resolved that the Town of Charlotte Court House:
Hereby endorses and supports such a program for Charlotte County, and
Hereby expresses the intent to combine with Charlotte County and the Towns of Drakes
Branch, Phenix and Keysville in a mutually agreed upon and Cooperative Program contingent on
approval of the Application by the Department of Waste Management, Division of Litter Control
and Recycling and contingent on receipt of funds, and
Hereby authorizes Charlotte County to apply on behalf of ail of the above named Localities for a
Grant, and to be responsible for the administration, implementation, and completion of the
Program as it is described in the attached Application Form LCG-1, and
Further accepts responsibility jointly with Charlotte County and the Towns of Drakes Branch,
Phenix and Keysville for all phases of the Program, and
Further accepts liability for its pro rata share of any funds not properly used or accounted for
pursuant to the Regulations and the Application, and
That said funds, when received, will be transferred immediately to Charlotte County. All funds
will be used in the Cooperative Program to which we give our endorsement and support.
Hereby requests the Department of Waste Management, Division of Litter Control and Recycling
to consider and approve the Application and Program, said Program being in accord with
Regulations governing use and expenditure of said funds.
Adopted on:
(date)
lsfgnature~
(title)
Litter Control Budget
Charlotte County
1989 -- 1990
TOTAL GRANT from Division of Litter Control & Recvcllna
$4.350
Charlotte Court House - clean-up program
Drakes Branch
- clean-up program
Keysvllle
- litter receptacles
$350
$350
$350
Phenix $350
- clean-up program
Operations (mileage, phone,
paper, meetings)
$150 $350
Committee Programs
Communications $1,250
- T-shirts (250)
- bookmarks (for schools if can find some money)
Education $100 $400
- Ecology Clubs
- Woodsy Owl
- Kruncher Game
- free literature
- Elementa~/School contests (topic: recycling)
Law Enforcement $ 50
- use cards to report litterers & follow-up
- letters & postage
Clean-Up & Recycling $650
- buy Kruncher game
- Recycling Contests
- spring & fall clean-ups
- continue promotion of Adopt-a-Highway
Recycling
- Seay Recycling, Appomattox to set regular Saturday pick-up days
- set-up containers around the county hopefully
in Keysville, Drakes Branch, Charlotte C.H., Phenix
and Wylliesburg for glass and aluminum; expanding to paper & glass later
- continue work w/Board of Supervisors Solid Waste Sub-committee
SubTOTALS $1 700 $2650
DEPARTMENT OF WASTE MANAGEMENT
Fund Allocation Under the Virginia Waste
Management Act
(Chapter 14, Title 10.1 Code of Virginia)
1990-91 AUTH. FUNDING
PLANNING DISTRICTS
CITIES, COUNTIES,
INCORPORATED TOWNS
GRANT FUNDING
BY INDIVIDUAL
LOCALITY
PDC 5
ALLEGHANY COUNTY
IRON GATE
TOTAL
BOTETOURT COUNTY
BUCHANAN
FINCASTLE
TROUTVILLE
TOTAL
CRAIG COUNTY
NEW CASTLE
TOTAL
ROANOKE COUNTY
VINTON
TOTAL
CLIFTON FORGE
COVINGTON
ROANOKE CITY
SALEM
PDC TOTAL
3,000
350
3,350
3,941
525
300
350
5,116
3,000
300
3,300
7,034
1,635
8,669
3,000
3,000
8,101
3,038
37,574
DIVISION OF LITTER CONTROL & RECYCLING
DEPARTMENT OF WASTE MANAGEMENT
DIVISION OF LITTER CONTROL AND RECYCLING
Pursuant to Section 10.1-1422, Code of Virginia, the attached Regulations are hereby
adopted.
Cynthia V. Bail'ey, Executfve Director
Department of Waste Management
Effective date: April 1, 1982
Prior regulations: Originally adopted December 30, 1977
Modified August 14, 1978, October 20, 1980
October 31, 1980, February 10, 1982
(Department Name updated January 2, 1985}
(Department and Division Names updated February 22, I988)
{Recodification sections inserted April 5, 1989)
Regulations may be examined as indicated below.
Copies are available as indicated below.
Original is kept as indicated below.
VIRGINIA DEPARTMENT OF WASTE MANAGEMENT
11th FLOOR, MONROE BUILDING
101N. 14TH STREET
RICHMOND, VIRGINIA 23219
DEPARTMENT OF WASTE MANAGEMENT
DIVISION OF LITTER CONTROL AND RECYCLING
REGULATIONS GOVERNING APPLICATION FOR AND USE OF GRANT FUNDS TO LOCALITIES
UNDER THE VIRGINIA WASTE MANAGEMENT ACT {CHAPTER 14, TITLE
10.1, CODE OF VIRGINIA) and under section 10.1-1422
Section 1.
Section 2.
Purpose - To provide regulations and guidelines governing the use of
State Grant funds, as mandated under the Virginia Waste Management Act
of 1986 as amended in 1988.
Definitions - Unless the context dictates otherwise, the following
words and their meanings as used in these Regulations are defined
below:
a. Department - The Department of Waste Management, Division of
Litter Control and Recycling
be
~- All 95 Virginia counties, all Virginia cities which
n granted a charter by the General Assembly, and all
incorporated towns; plus any additional cities and towns granted a
charter or incorporated, respectively, during the time these
Regulations are in effect
Applicant - The Locality applying for a Grant (and Locality
receiving a Grant after approval by the Department)
Director - The Director of the Division of Litter
~and Recycling, Department of Waste Management.
Grant - Funds allocated under the Virginia Waste Management Act
~'C~-~ter 14, Title I0.1, Code of Virginia}
Litter - Waste material, including but not limited to disposable
~es or containers, but not including the waste of the primary
processes of mining, logging, sawmilling, farming, or
manufacturing
g. Regulations - Those as stated in this document
Application - Form LCG-1 and other attendant information required
by Regulations
i. Program - A Locality's litter control project or program as stated
in the Application.
Cooperative Program - One program, involving two or more
Localities; coordinated by one participating Locality, or Planning
District Commission, or a private group; any one of which may be
designated as the Coordinator, by separate and concurring
resolutions, by the governing bodies of all participating
Localities.
2/89
Section 2.
Section 3.
Section 4.
Section 5.
k. Coordinator - The Coordinator of a Cooperative Program
1. Comprehensive Program - Containing two or more, but
not be limited to, the following program elements:
Planning and Organization
Communications
Cleanup
Education
Law Enforcement
me
~ - The process of separating a given waste material from
the waste stream and processing it so that it may be used again as
a raw material for a product which may or or may not be similar to
the original product.
Applicability
Funds shall be used by eligible Localities, singly or in
cooperative groups, in a program of enforcement of litter control
ordinances and statutes, and/or a program designed for litter
prevention, and/or elimination.
Funds shall be used for program implementation, and/or
continuation, and/or expansion; but shall not be used in any way
to replace local funds currently budgeted, or replace those being
used, to maintain and operate a local litter control program
during the Grant period.
Eligibility - Those Localities as defined under Section 2, paragraph b
Application Requirements by Localities
Cities, counties, and towns may apply singly, or as a partici-
pant, in a Cooperative Program.
A town located in two or more counties shall be considered as
one eligible Locality; it must apply as one Locality and must
make application in conformity with the Application
requirements as stated in Section Sa. The goal combined town
population shall be considered when determining Application
requirements and Grant funding.
Ce
Town population shall be determined from Current Population
Reports, Section P-25~ Number 694~ May 1977, U.S. Bureau of
the Census, or from a similar, updated publication. Said
pu-~l~l~n must have been published at least six months prior
to the deadline date for submitting Applications. Changes in
a town's population and revised funding will be considered
only when annexation has occurred since the data on the above
report was revised. Proof of officially revised population
data must be supplied by the applying town to the Department,
before or at the time the Application is submitted.
-2-
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Section 6. Application Procedures by Applicants
a. Single Locality Applicants. The Application must include the
following:
(1) Application Form LCG-!
(2) Line item budget
(3)
Resolution by the governing body stating support and
request for the Grant (see attached sample resolution for
a single Locality applicant)
Application Form LCG-1 shall be signed by the
County Administrator, City Manager, or other
official of the county, city, or town as may be
designated in the resolution.
Cooperative Program Applicants. Applications must include the
following:
(2)
(3)
One Application Form LCG-1, which specifies a
single program applicable to all participating Localities
One line item budget for the cooperative Program
Separate and concurring resolutions from the governing
bodies of each of the participating Localities. Each
resolution must include all of the following points:
(Also, see attached "Sample Resolution for Cooperative
Programs")
(a) State the Locality's intent to enter into a mutual
program with other (named) Localities.
(b)
Name and authorize one participating Locality,
Planning District Commission, or other organiza-
tion, (hereinafter referred to as the "Coordinator")
to apply for a Grant and to be responsible for the
administration, implementation, and completion of
the Program.
(c)
(d)
Agree that all Grant funds received by the Locality
will be turned over immediately on receipt to the
Coordinator; or if coordinated by a Planning
District Commission, the Department will send all
funds directly to said Planning District Commission.
Accept responsibility jointly with other Localities
and the Coordinator for all phases of the Program in
accordance with the Regulations and the Application.
-3-
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Section 6.
Section 7.
(4)
The Coordinator may complete the Application Form LCG-1, and
the line item budget. Form LCG-1 shall be signed by the
Executive Director or the Chief Executive Officer of the
coordinating organization. {It is understood that the
Coordinator agrees to accept joint responsibility along with
the participating Localities for all phases of the Program in
accordance with the Regulations and the Application. The
Applicant in LCG-1 shall mean the Coordinator and the
Localities joining together in the Program.}
Application - General Information for All Applicants
All Applications must be completed and submitted to Department of
Waste Management, Division of Litter Control and Recycling, 11th
Floor, James Monroe Building, 101N. 14th Street, Richmond,
Virginia, 23219, as a prerequisite to consideration as an
Applicant for a Grant. Applications must be postmarked not later
than May 31 of each year.
be
All Applications will be reviewed by the Department and approved
or disapproved. If approved, the Applicant will be so notified in
writing on Notice of Approval, Form LCG-2, on or before July 1 of
each year. If disapproved, the Applicant will be so notified in
writing on Notice of Disapproval, Form LCG-3, on or before July !
of each year. In addition to the Notice of Disapproval, the
Applicant will be informed as to the reason{s) for disapproval and
given a period of 45 days starting from the date of the Notice of
Disapproval, but not later than September 1 of each year, in which
to revise the Application and return it to the Department. Final
approval date for all Applications will be October 1 of each year.
The amount of the Grant shall be stated on Notice of Approval,
Form LCG-2. All applying Localities and Coordinators will be
individually notified. Funds should arrive 2 to 3 weeks after
receipt of the Form LCG-2. The checks shall be sent as follows:
(1) Single Locality Applicants: Funds go directly to the Applicant
(2)
Cooperative Programs: Funds go to the individual Localities,
except those in which a Planning District Commission is the
Coordinator. In those cases, the funds go to said Planning
District Commission.
The period during which the Grant is in effect will be from July 1
through June 30 of each fiscal year; except extensions may be
granted to cover special equipment purchased per Section 11 of the
Regulations. Such extensions will be specified on Notice of
Approval, Form LCG-2.
-4-
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Section 7.
Section 8.
e. All unexpended funds remaining at the end of the grant period
will be handled as follows:
Provided the Locality applies for a Grant for the following
Grant period, and the Department approves said Grant,
unexpended funds will be netted against the amount
for which a Locality applies, or is eligible, whichever is
the lesser.
Provided the Locality does not apply for a Grant for the
following Grant period, unexpended funds will return to the
control of the Department.
fJ
Supplementary Grants, if any, will be dependent on consideration
including the following:
The amount of funds remaining after receipt, reviewed and
action on all Applications
{2) Evaluation and consideration of the following items in the
Program and in the Application:
(a) Quality of the Program as related to its planned
organization and implementation
(b} Quality and significance of the measurements to be
used in evaluating Program achievements
(c) Comprehensive components included in the Program
(d) Details and quality of the budgeted items
(e) All other facts related to Program quality
ge
Questions on the Regulations and the Application; and
questions and/or reports on Program performance and Program
accounting must be submitted to the Director in writing. If
an answer is required, the Applicant will be notified of the
Director's decision in writing as soon thereafter as is feasible.
The Director's decision will be final in all cases.
Authorized Uses of Grant Funds
ae
Enforcement of anti-litter statutes and/or other anti-litter
activities (with exceptions as stated in Section 9)
b. Organization and/or implementation of local cleanup campaigns
Ce
Surveys and evaluation studies made for the purpose of
indentifying and prioritizing local littering problems
Purchase equipment which will serve to fulfill
anti-litter Program goals and/or objectives
Public informational and educational programs (with exceptions
as stated under Section 9)
-5-
2/89
Section 8.
Section g.
Section 10.
fe
Other uses which are targeted to total litter reduction, such as
those which increase public awareness, and those which educate,
train, and solicit public support in promoting citizen
responsibility toward reducing the litter problem {see exceptions
in Section 9}.
g. Research and/or development of solid waste recycling programs
Unauthorized Uses of Grant Funds:
ae
To promote and enforce legislation {or ordinances} targeted to
specific litter items
For purchase of mass media time and space {i.e., TV, radio,
newspaper, billboards, or other mass media time and space)
For production of anti-litter films or other relatively expensive
items generally available from public sources
For any project, item of equipment, promotional program or any
other item or program except those approved by the Department
Consultant fees except as stipulated in the Application and
approved by the Department
For expenditures not related litter prevention, elimination, and
control
General Accountability
The Applicant shall keep account records for the Program. An
accounting and performance report shall be made to the Department
by all Applicants on or before July 20 of each year. (For
extended Grants, also see Section 11.} The report shall include:
{1) An accounting showing the expenditure of all Grant funds by
line items
(2) Copies of receipts for equipment purchased, including
model and serial numbers
{3) Sur~ary of accomplishments toward those objectives and goals
stated in the Application
{4) Any other information necessary to explain Program
accomplishments
Each Applicant shall be individually responsible for submitting a
performance report as required in Section 10 and 11; except for
Cooperative Programs, in which case the Coordinator shall be
responsible.
- 6 - 2/89
Section 11.
Section 12.
Section 13.
Subsequent Grants shall not be approved or funded until all per-
formance and accounting reports, including those for the current
Program year, as well as those due on extended Grants (see
Section 11), are received by the Department.
Equipment Accountability (for extended Grants)
Equipment which may be adaptable for uses other than anti-litter
activities and which is purchased, in whole and in part, with Grant
funds, shall be used only for the anti-litter purpose(s) as stated in
the Application. The service life for such equipment shall be
specified and agreed upon by the Applicant and the Department in each
individual Grant. Expected service life will be based on the kind of
equipment, amount of anticipated use, type of service it will perform,
and the normal service life. The termination date of the Grant may be
extended so as to conform to the service life of the equipment. An
interim accounting and performance report as required in Section lOa,
(1) through (4), will be due on July 20 of the calendar year in which
the original Grant terminates, with a final report due on termination
of the Grant extension period. Said final report shall include a
statement:
Certifying the equipment was used for the purpose(s) as
stated in the Application
On objectives accomplished through and/or with said equip-
ment
Ce
On any other information necessary to explain objectives
or goals accomplished
Right to Withdraw Grant
The Department may require a return of funds for unsatisfactory
Program compliance. Also, there shall be payable to the
Commonwealth of Virginia, with respect to each approved Program,
the total sum not properly used or accounted for pursuant to
these Regulations and the Application. Such total sum shall
constitute a debt owed by the Applicant to the Commonwealth and
shall be recovered from the Applicant or its successors or
assignees by appropriate legal action. A Locality participating
in a Cooperative Program shall be individually liable to the
Commonwealth of Virginia for its pro rata share of the total
liability. Pro rata share shall mean the proportion
which the amount received by the Locality bears to the total
granted for the Cooperative Program.
Standard Contract Provision
There shall be a statement on each Application concerning non-
discrimination because of race, religion, color, sex, or
national origin, plus a statement to the fact that the Grantee
is an Equal Opportunity Employer.
- 7 - 2/89
FORM LCG-1
Page 1 of 4
(This cover page is to be used for all except Cooperative Programs.)
APPLICATION FOR A GRANT UNDER THE VIRGINIA WASTE MANAGEMENT ACT
(CHAPTER 14, TITLE 10.1, CODE OF VIRGINIA)
AND
GRANT AGREEMENT CONTRACT BETWEEN
CITY
THE COUNTY OF
TOWN
Article 1.
Article 2.
AND
THE DEPARTMENT OF WASTE MANAGEMENT
DIVISION OF LITTER CONTROL AND RECYCLING
This Application for Grant funds and Grant agreement contract,
hereinafter referred to as the "Application," is made and
entered into by mutual agreement between:
THE LOCALITY OF
hereinafter referred to as "Applicant," and the DEPARTMENT OF
WASTE MANAGEMENT, DIVISION OF LITTER CONTROL AND RECYCLING,
hereinafter referred to as the "Department".
The Applicant's address is
Telephone Number
2/89
FORM LCG-1 Page lA of 4
(This cover page is to be used for Cooperative Programs only.)
APPLICATION FOR A GRANT UNDER THE VIRGINIA WASTE MANAGEMENT ACT
{CHAPTER 14, TITLE 10.1, CODE OF VIRGINIA)
AND
GRANT AGREEMENT CONTRACT BETWEEN
THE LOCALITIES OF
AND
THE COORDINATING ORGANIZATION
Article 1.1
AND
THE DEPARTMENT OF WASTE MANAGEMENT
DIVISION OF LITTER CONTROL AND RECYCLING
The Application for Grant funds and Grant agreement contract
hereinafter referred to as the "Application," is made and
entered into by mutual agreement between THE LOCALITIES OF:
and THE COORDINATING ORGANIZATION
hereinafter referred to as "Applicant," and the Department of
Waste Management, Division of Litter Control and Recycling,
hereinafter referred to as the "Department."
Article 2.1 The coordinating organization's address is
telephone number
1 2/89
Page 2 of 4
Article 3.
Article 4.
It is understood that:
All Grant funds, hereinafter referred to as "Grant," will be used
in accordance with the Regulations Governing Application For and
Use of Grant Funds to Localities Under the Virginia Waste
Management Act (Chapter 14, Title 10.1, Code of Virginia) and
Under Section 10.1- 1422, dated 1988 hereinafter referred to as
"Regulations."
BL
A copy of a resolution approving this Application, made by the
governing body of the Applicant, and an estimated budget for the
Applicant's proposed litter Program are attached, and will become
an integral part of this Application.
The funds allocated to the Applicant under this Grant will be
stated on the Notice of Approval, Form LCG-2.
DL
The period during which this Grant is in effect will be from
July I through June 30 of each fiscal year, unless stated
otherwise on Notice of Approval, Form LCG-2.
EL
Funds will be disbursed by August I of each year, or as soon as
feasible thereafter.
FL
The Department reserves the right to withdraw or require a refund
for all, or part, of the Grant pending satisfactory completion of
the Program and all administrative requirements as stated in the
Regulations and in the Application. Also, failure to commence
Program activities within a reasonable period from the agreed upon
starting date may result in cancellation of the Grant by the
Department.
Questions will be handled as stated in Section 7, paragraph g, of
the Regulations.
HL
The Department and/or the State Auditor's Office reserve the right
to conduct an on-site inspection and/or audit Applicant's records
of the Program during and/or after its completion.
The information under this Article represents the Applicant's plan for
a litter control program or project, or plan for the purchase of
equipment, either or both of which will hereinafter be referred to as
"Program."
A. Description of the Program
B. Implementation plan
- 2- 2/89
Page 3 of 4
C. Program Objectives
D. How Program accomplishment will be measured
E. Locality or area in which the Program will be conducted
Name, title, address, and telephone of person who will be responsible for
organizing and implementing the Program. (If name is not known, state intent
on assignment of responsibility.).
TELEPHONE ( ),
Date Program is to begin
This Program is (1) new; {2) an extension of expansion of ongoing Program; or
{3) other {explain).
Estimated Program budget, itemized by line items, is attached.
Please list recycling activity expenses separately.
Equipment purchase {complete only if applicable}
(1) Description of equipment to be purchased
(2)
(3)
(4)
Total costs
Amount of cost in J(2) to be paid with Grant funds
Planned use
{5) Expected service life (years)
(6) Normal length of service life (years)
Should supplemental grant funds be available, an amount of $ could
be used for additional litter control program activities dur~ng-~ same
Grant period. A description of these activities is as follows:
3 2/89
Page 4 of 4
Article 5.
Article 6.
Article 7.
During the performance of the Program described in this Application,
the Applicant agrees to the following:
The Applicant will not discriminate against any employee or
applicant for employment because of race, religion, color, sex,
handicap, or national origin, except where religion, sex, or
national origin is a bona fide occupational qualification
reasonably necessary to the normal operation of the Applicant.
The Applicant agrees to post in conspicuous places, available to
employees and applicants for employment, notices, setting forth
the provision of this nondiscrimination clause, including the
names of all contracting agencies with which the Applicant has
contracts of over ten thousand dollars.
The Applicant will, in all solicitations or advertisements for
employees placed by or on behalf of the Applicant, state that such
Applicant is an equal opportunity employer; provided, however,
that notices, advertisements, and solicitations placed in
accordance with federal law, rule, or regulation shall be deemed
sufficient for the purpose of meeting the requirements of federal
law.
The Applicant understands and agrees:
That this Grant will be used {1) to fund litter control program
activities and/or (2) to purchase equipment; either or both of
which are supplemental and/or additional to programs or equipment
currently budgeted or funded and/or planned or operational by the
Applicant.
That said funds will be spent only for and in accordance with (I)
the aforesaid Regulations, (2) the Program as stated in this
Application, and (3) all other terms and conditions of the Grant.
That the Applicant shall be liable to the Commonwealth of
Virginia, pursuant to Department Regulations for Grant funds which
are not properly used or accounted for. In Cooperative Programs,
each Locality shall be individually liable for its pro rata share.
The Applicant understands that this Grant is dependent upon the
availability of funds under Chapter 14, Title 10.1, Section
10.1-1422, paragraph 9. In the event that these Grant funds are
~d by administrative or legislative action, the Applicant
understands that the Department will adjust said funds in
accordance with such action.
Applicant
Title
Date
(In Cooperative Programs, the Coordinator shall sign for itself and
on behalf of all participating localities.)
- 4 - 2/89
SAMPLE RESOLUTION
(FOR ALL EXCEPT COOPERATIVE PROGRAMS}
Whereas the (governing body) recognizes the existence of a litter problem
within the boundaries of (Locality) and
Whereas the Virginia Waste Management Act provides, through the Department of
Waste Management, Division of Litter Control and Recycling, for the
allocation of public funds in the form of Grants for the purpose of
enchancing local litter control.
Whereas having reviewed and considered the Regulations and the Application
covering administration and use of said funds
Be it resolved that the (governing body)
Hereby endorses and supports such a program for the (Locality)
indicated in the attached Application Form LCG-1 and
as is
Hereby authorizes (chief executive officer or other official) to plan,
budget, and apply for a Grant which if approved, will be used to fund said
Program and
Hereby requests the Department of Waste Management, Division of Litter Control
and Recycling to consider and approve said Application and Program, said
Program being in accord with the regulations governing use and expenditure
of said funds.
Adopted on:
(Date)
(Signature)
(Title)
2/89
SAMPLE RESOLUTION
(FOR COOPERATIVE PROGRAMS ONLY)
Whereas the (governing body)
problem within the boundaries of
recognizes the existence of a litter
(Locality) , and
Whereas the Virginia Waste Management Act provides, through the Department of
Waste Management, Division of Litter Control and Recycling for the allocation of
public funds in the form of Grants for the purpose of enchancing local litter
control programs, and
Whereas having reviewed and considered the Regulations and the Application covering
administration and use of said funds
Be it resolved that the (governing body) :
Hereby endorses and supports such a program for the (Locality) , and
Hereby expresses the intent to combine with (names of other Localities) in a
mutually agreed upon and Cooperative Program contingent on approval of the
Application by the Department of Waste Management, Division of Litter Control and
Recycling and contigent on receipt of funds, and
Hereby authorizes (coordinating organziation) to apply on behalf of all
of the above named Localities for a Grant, and to be responsible for the
administration, implementation, and completion of the Program as it is described
in the attached Application Form LCG-1, and
Further accepts responsibility jointly with (coordinating organization)
and {name of other Localities for all phases of the Program, and
Further accepts liability for its pro rata share of any funds not properly used
or accounted for pursuant to the Regulations and the Application, and
That said funds, when received, will be transferred immediately to
{coordinating) (organization) or if coordinated by the Planning District
Commission, said funds will be sent directly to the Planning District Commission
by the Department. All funds will be used in the Cooperative Program to which we
give our endorsement and support.
Hereby requests the Department of Waste Management, Division of Litter Control
and Recycling to consider and approve the Application and Program, said Program
being in accord with Regulations governing use and expenditure of said funds.
Adopted on:
(Date)
(Signature)
(Title)
GUIDELINES FOR EXPENDITURE OF GRANT FUNDS AWARDED TO LOCALITIES
UNDER THE VIRGINIA WASTE MANAGEMENT ACT
NONAPPROVABLE EXPENDITURES
See Section 9 of the "Regulations Governing Grant Funds" for additional information.
FUNDS MAY NOT BE USED FOR THE FOLLOWING:
e
Beautification projects such as landscaping, purchase of trees, shrubs or
cleaning growth from lots or mowing grass, etc.
To purchase lawn, tree, shrub maintenance equipment.
To purchase equipment normally used to collect or transport solid waste,
or for landfill management (except to keep landfill open for longer hours
during specific program cleanup period).
To rent Office space
To buy or rent office furniture
To buy office equipment
To decorate or renovate an office
For production costs for the development of audiovisual film; slide
programs and similar programs. {Production costs are defined as "use of
professional consultant or advertising firm or production company to create a
slide show, film, etc.")
e
To purchase time on radio or television or space in print media {including
billboard space}. Funds may be used to print a billboard message {paper
going on billboard), but space must be donated by billboard company or
paid from other sources, not DLCR grant funds.
NOTE: IF YOU HAVE QUESTIONS, PLEASE CALL DLCR - 804/786-8679.
GUIDELINES FOR EXPENDITURE OF GRANT FUNDS AWARDED TO LOCALITIES
UNDER THE VIRGINIA WASTE MANAGEMENT ACT
APPROVABLE EXPENDITURES
(See Section 8 of the "Regulations Governing Grant Funds" for additional information.)
1. Salary, Wages or other personnel expenses related to local program operation, for
coordinator and/or other personnel needs.
2. Office Supplies - stationery, envelopes, pens, staples, etc.
3. Postage - shipping costs for newsletter, brochures, flyers, etc.
4. Telephone
5. Printed Materials
6. Program Materials - pickup bags, auto litter bags, etc. Check with the Division
for free promotional litter bags, buttons, decals, posters, etc.
Travel Expenses
Travel expenses within the program area are all approvable.
Travel expenses outside the program area are approvable for Division sponsored
and/or approved workshops {informational training, etc.) as well as attendance at
awards functions outside the program area.
Maximum expenditures for awards functions outside the program area are: $300 for
grants under $5000 and $600 for grants of $5000 and over.
8. Locally Conducted Meetings and Workshops
9. Films - subject matter must be litter prevention or recycling
10. Slide Programs - subject matter must be litter prevention or recycling
11. Awards - certificates, cash, plaques, other
12. Equipment
1. Educational
2. Litter Receptacles - and other containment equipment (not solid waste
containers).
3. Photometric Index Equipment and Supplies - as developed by KAB to
measure littering
4. Safety Equipment - gloves, vests and other items to be used in
cleanup program
5. Equipment for Hire
NOTE: WHETHER OR NOT IT IS EXPRESSLY STATED, ALL OF THE EXPENDITURES
LISTED ABOVE ARE MEANT TO APPLY TO LITTER CONTROL PROGRAM EFFORTS
ONLY.
YOU MAY TRANSFER FUNDS FROM ONE LINE ITEM TO ANOTHER WITHOUT
APPROVAL FROM THE DIVISION. YOU MUST CONTACT THE DIVISION FOR
APPROVAL BEFORE ADDING "NEW LINE ITEMS."
LCG - 6
DEPARTMENT OF WASTE MANAGEMENT
DIVISION OF LITTER CONTROL & RECYCLING
PERFORMANCE REPORT FOR
CITY:
or
COUNTY:
or
TOWN:
COVERING THE LITTER CONTROL PROGP~%M COMPLETED
UNDER A GRSuNT AUTHORIZED UNDER
CHAPTER 14, TITLE 10.1, SECTION 10.1-1422(9) CODE OF VIRGINIA
FOR PROGRAM YEAR JULY 1, 1989 THROUGH J~]NE 30, 1990
This form was developed to assist the locality and the Division of
Litter Control and Recycling to compile, report, and assimilate
litter control program accomplishments. ( For more information on
performance and accounting reports, see Sections 10 and 11 of the
Regulations governing litter control grants.)
ae
De
Report performance and accounting for the July 1, 1989 -
June 30, 1990 program year only.
If the exact performance data requested is not available, give
your best estimate. A primary intent of this report is to
furnish the Division of Litter Control and Recycling
information which will be helpful in evaluating and informing
others about the litter control grants program.
The performance report is very important; the data from all
grant-funded programs is compiled to show the total
accomplishment of the state's litter control efforts.
The Performance Report is divided into seven sections.
Complete only those sections which apply to your program. If
a question does not pertain to your program, enter "0".
A PERFORMANCE AND ACCOUNTING REPORT is ~ of each
locality which received a grant. For those localities in
cooperative programs, the coordinating organization must
complete and submit the report for all participating
localities. (See Section 2, paragraph J, of the Regulations
for a definition of cooperative program.)
Please read instructions for accounting report (p.6) before
filling out the accounting report.
Call the Grants Administrator at 804-788-8679 if you have any
questions.
LCG-6 - 1 -
Hours Spent and SUPPOrt Given the Litter Control
Proaram
Give best estimate of number of hours worked by paid
personnel, paid with Division of Litter Control and Recycling
grant funds or other funds, and volunteers. Remember to
include time spent by coordinator, other paid personnel, and
volunteers in planning, organization, development, meetings,
cleanup, writing, talking to contacts, presentations, law
enforcement, and other activities.
Individuals who volunteer services for a group (organization),
even though that group receives money for services, are
considered "volunteers." Individuals who receive payment for
services are "paid personnel."
Coordinator
Other Paid Personnel
Volunteer
Please provide an estimated breakdown of the above total hours
by the categories listed below:
COORDINATOR &
OTHER PAID PERSONNEL
VOLUNTEER
1. ADMINISTRATION
2. CLEANUP
3. COMMUNICATIONS
4. EDUCATION OF
CHILDREN & YOUTH
5. LAW F, NFORCEMF, NT
6. RECYCLING
7. O~H~ (list)
Total N-mher of Volunteers (Best Estimate~ Assistin~
~. Please give the grand total n,,mher of
volunteers assisting your litter control program in
planning and organizing, cleanup, education,
conunications, law enforcement, and all other
areas--include adults, children, and youth.
Commission and conittee members should be included.
LCG-6 - 2 -
D.$
NOTE:
NOTE:
Total Estimated Dollar Value of Other SUDDort fo]'
the Litter Control Proart-. (Please give your best
estimate of the total value of other support given
by the local government and the private sector.
Include in-kind services and/or contributions as
well as cash donations. DO NOT REPORT REGULARLY
BUDGETED STREET CLEANING AND SIMILAR ACTIVITIES.)
Report only those accomplishments which are related
to cleanup activities. Do not report regularly
budgeted street and roadside cleanup.
cubic yards of litter removed in all cleanup
activities.
Six (6) thirty (30) gallon garbage bags contain
approximately one (1) cubic yard of litter. One (1)
eight (8) foot pickup bed, filled to the top of the
body only, contains approximately 2 1/2 cubic yards
of litter.
miles of roads, highways, streets, beach, and trails
cleaned as a result of your program.
vacant lots or special areas cleaned.
school yards and campuses cleaned.
indiscriminate dumps cleaned or eliminated.
containers purchased.
abandoned vehicles removed.
ALL NON-EXPENDAm?.~
accounting report,
attached.
EOUIPNENT must
with receipts
be reported on
marked "paid"
LCG-6 - 3 -
Section III. Communications
Report accomplishments in communications and public
information or public relations activities only. (Do not
include school activities.)
~OTAL NUMBER
informational brochures, pamphlets, or other printed
materials distributed.
articles in newspapers covering or resulting from
your program.
be
column inches in newspapers articles.
photos in newspapers.
PSAs* (spots) your program delivered or sent to
radio stations (include those produced by you, the
Division of Litter Control, and others.)
PSAs (spots) your program delivered or sent to
television stations (Include those produced by you,
the Division of Litter Control, and others.)
(estimate) of radio PSA usage
(PSAs generated, distributed,
program.)
or promoted by your
(estimate) of TV PSA usage
(PSAs generated, distributed,
program.)
or promoted by your
8. group presentations made (Do not include school
activities.)
e
persons in attendance for 8. above (Donor include
school activities.)
10. person(s) viewing program exhibits,
par~icipating in program activity
event(s.)
booths and/or
at community
*Public Service Announcements
LCG-6 - 4 -
Secti_____on IV. Education
Please report only the accomplishments related to the
children and youth education nroqram on litter control.
School projects such as g~9~lDJ~R and r~e_~,_c~h~kq should be
reported in their respective sections of this report.
children and youth who received litter control
printed information or other written, auditory or
visual information or message from coordinator or
volunteer(s).
in-person presentations given for children and youth
by coordinator or volunteer(s).
children and youth receiving presentations in number
2.
total number of children or youth involved in:
a. Cleanup Campus Contest(s)
b. Essay Contest(s) or Program(s)
c. Poster Contest(s) Or Program(s)
d. Other(s) (List)
LCG-6
Section V.
5
Law Enforcement
The following agencies are involved in local litter
control law enforcement:
written or verbal warnings given.
citations written.
convictions accomplished.
Report all materials (best estimate) collected as
a result of the local litter control program.
pounds of aluminum
pounds of glass
pounds of paper
pounds of rubber
5. pounds of other List
~ O~her
Use this space to list other program accomplishments not covered
in previous sections.
LCG-6 - 6 -
ACCOUNTING REPORT INSTRUCTIONS
1. Type in name of city, county, or town.
2.
Account for all Division of Litter Control and Recycling grant
funds only. (See Section 10 a. General Accountability of the
Regulations.) All grant monies (basic grant and supplemental
grants) should be included.
®
Under LINE ITEM list those submitted with your original grant
application.
10.
Under AS BUDGETED IN GRANT use original line item estimated
budget figures. Please place total in the appropriate space
at the bottom of column.*
Under AMOUNT SPENT indicate actual dollars spent per line
item. Please place total in the appropriate space at the
bottom of column.*
HE DIVISION ~OUI~S ~CEI~S FOR NON-EXP~DAB~ EOUIPMENT
ONLY:
We do not need copies of checks, receipts for trash bags, etc.
Your finance department should maintain all receipts and other
pertinent data for possible audit.
The Chief Government Administrator (i.e. county administrator,
city manager, town manager, or clerk) authorized to do so must
sign the report, with title and date.
This accounting report combined with the performance report
is due in the Division of Litter Control and Recycling office
P?.F~E ATTACH AN EXTRA SHEET OR PAPER to explain or comment
on hours and wages of coordinator or other items. (Do not
write comments or explanations or accounting report.)
Call TH~G~ANTSADMINIST~ATOR AT 804-786-8679 IF YOU HAVEANV
Thim lm v~ur accounting report. All items should ~e listed
wit~ ~ll&r amounts estimated and spent and totals put in
prope~ places. WI request that you total ~ese two col--.I.
If it ~comes n~essa~ for us to ret~ yo~ a=co~ing
repo~, approval of your ~ant re.est for ~e ne~ year ~y
be ~elayed. Your coo~ration is appreciated.
LCG- 6 7
FOR LITTER CONTROL FUNDS SPENT IN ACCOUNTING REPORT 1989-90 FOR
COVERING THE LITTER CONTROL
(LOCALITY NAME)
PROGRAM COMPLETED UNDER A GRANT AUTHORIZED UNDER CHAPTER 14, TITLE
10.1 SECTION 10.1-1422 CODE OF VIRGINIA FOR THE PROGRAM YEAR JULY
1, 1989 THROUGH JUNE 30, 1990.
REPORT LITTER CONTROL FUNDS ONLY:
AS BUDGETED AMOUNT
PLEASE TOTAL:
(Amount Received)
(Amount spent)
SIGNED (Chief Governmental Admin).
DATE:
TITLE
_~'~B~: Departnent og Waste Mane eme -- -
c .......... . q nt, Division of Litter
u.u~vi ~_~cll~, 117h Floor, Monroe Buildin ; 101 N. 14th
Street; Ri~hmond, virginia 23219. g
COMMONWEALTH o/VIRGINIA
DEPARTMENT OF WASTE MANAGEMENT
11th Floor, Monroe Building
101 N. 14th Street
Richmond, VA 23219
(804) 225-2667
TDD (804) 371-8737
April 5, 1990
MEMORANDUM
TO:
Litter Control Coordinators
FROM:
R. Allan Lassiter, Jr. ~
SUBJECT: Spring Cleanup Activities and Information
Although there will b~ no state umbrella campaign (such as Spring
is Clean Virginia Time) this spring, there are many activities that
coordinators can utilize during the coming months. Many of them
are discussed below.
KEEP VIRGINIA BEAUTIFUL WEEKS will be April 9-21, 1990. Governor
Wilder signed the proclamation for KVB Weeks on April 4, 1990. For
a copy of the resolution and related information, contact:
KEEP VIRGINIA BEAUTIFUL
1301 Hamilton Street
Richmond, Virginia 23230
(804) 355-0085
GLAD'S ANNUAL BAG-A-THON is the largest cleanup program in the
United States. The fifth annual Bag-A-Thon is being held from
March 19 through May 14. I know of events that will be held in
Bristol, Newport News, Norfolk, and Richmond. Please let us know
if you are participating in the GLAD BAG-A-THON.
For more information on the BAG-A-THON, contact Ruder Finn at
1-800-262-4523 or 212-593-6400.
Response to the REPORT-A-VEHICLE program has been phenomenal; 138
reports of littering vehicles have been received since it began in
mid-February. Be sure to promote it as a tool available to the
public. Let us know if you need more cards or brochures.
The statewide ADOPT-A-HIGH-WAY and ADOPT-A-SPOT Cleanup Day will be
April 21, 1990. VI)OT and DWM are encouraging all adoption groups
to do their cleanups that day in recognition of Earth Day.
Page 'I~o
EARTH DAY will be Sunday, April 22, 1990, and is preceded by EARTH
WEEK which includes:
April 16 Energy Awareness Day
April 17 Recycling Day
April 18 - Water Conservation Day
April 19 - Alternative Transportation Day
April 20~- Toxics Awareness Day
April 21.- Nature Appreciation Day
For more information on Earth Day activities, contact:
VA Council on the Environment
202 North 9th Street - Room 903
Richmond, Virginia 23219
(804) 786-4500
or the Earth Day Committee:
John Howard or Peter Drekmeier
(415) 321-1990
The Virginia General Assembly designed April, 1990, as Recycling
Month in accordance with an Environmental Protection Agency
request. However, the Department of Waste Management will continue
to recognize October as Recycling Month.
The Adopt-A-Spot program is going slowly, but we hope to see a big
increase'this year. We are working on speeding up our adopting
process; we hope to have the signs produced within a few weeks of
receiving the signed agreements. With each sign, we will include
some trash bags and safety vests for the adopting group.
Let me know if there are other ways we can support this program.
We would like for it to be as least as big as VDOT's Adopt-A-
Highway. In 1989, the highway program had 2,000 adoptions covering
5,000 miles of road. 12,730 people spent 53,762 hours picking up
41,365 bags of trash. (Sounds like our Box Score in the Clean
Virginia Times!) One group in Culpeper got their Congressman,
French Slaughter, out cleaning up litter. What a great idea--why
not your Delegate or Senator?? I have sent an adopt memo with each
locality grant package. Maybe you'll get some assistance.
There may be other statewide or regional activities that you can
use; let me know if there are others that the coordinators should
know about. Also, please let us know of your activities through
copies of press releases or stories, flyers and brochures, cleanup
programs, etc., etc. Our newspaper clipping service is both slow
and incomplete. Sending us your results will help us keep up with
what's going on out there.
Good luck in your future activities. I'm looking forward to
meeting each of you at the upcoming recycling planning meetings.
Do try to attend, or I~ll see you in September in Charlottesville;
mark your calendar now for September 18-20.
RAL/jw
COMMONWEALTH of VIRQINIA
DEPARTMENT OF WASTE MANAGEMENT
11th Floor, Monroe Building
101 N. 14th Street
Richmond, VA 23219
(804) 225-2667
TDD (804) 371-8737
April 5, 1990
MEMORANDUM
TO:
Virginia Cities, Counties, and Towns
FROM:
R. Allan Lassiter, Jr., Director ~
Division of Litter Control and Recycling
SUBJECT: Adopt-A-Spot Litter Control Program
One of the most effective litter prevention and awareness programs
ever used in Virginia is the Adopt-A-Highway program sponsored by
the Virginia Department of Transportation (V-DOT).
In just a year and a half, 5,000 miles of highways have been
adopted by individuals, civic groups, and businesses, who agree to
clean up roadside litter four times a year for a two-year period.
In calendar year 1989, 12,730 people spent 53,762 hours collecting
41,365 bags of litter, much of it separated for recycling. Not
only did this effort result in a cleaner environment, but it also
freed up the VDOT road crews to perform other needed maintenance
functions for a better highway system.
Of course, Adopt-A-Highway is just for public right-of-ways owned
and maintained by V DOT. This excludes mostly all streets in cities
as well as other public (and private spots that need regular
litter cleanups.
To foster such voluntary cleanups for city streets, parks, school
grounds, etc., the Virginia DeparV-ment of Waste Management (DWM)
has developed the Adopt-A-Spot program. The Spot program is
similar to V]DOT's Adopt-a-Highway; individuals or groups agree to
clean up their adopted spot four times a year for two years.
Implementation is handled through each locality's litter control
coordinator, partially funded by DWM. Adopting groups are
provided trash bags, safety vests, and related materials. The
litter coordinator or locality will help with the trash bag pickup.
To recognize their efforts, DWM will a provide 36" x 36" metal sign
which acknowledges the group's cleanup effort (and responsibility).
The sign should be posted in a visible location near the adopted
spot.
To formally adopt a spot, a volunteer group must sign an agreement
which defines their responsibilities, The agreement must also be
signed by the property owner (city or county, school board, private
owner, etc.) and will then be executed by the DWM Director.
If you think that the Adopt-A-Spot Program can help keep your
locality cleaner, contact your litter control coordinator or the
DWM at 1-800-KEEP-ITT. We will be happy to assist you with any
adoption. A highway cleanup group in Culpeper recently got their
Congressman, French Slaughter, out on a cleanup day. Think of all
the other prominent people who could be so challenged.
RAL/jw
COUNTY ADMINISTRATOR
ELMER C. HOOGE
May 23, 1990
1979
1989
BOARD Of SUPERVISORS
RICHARD W. ROBER$, CHAIRMAN
STEVEN A. MCGRAW. VICE-CHAIRMAN
LEE B. EDDY
BOB L. JOHNSON
HARRY C, NICKEN$
Ms. Ann E. Weaver
Executive Director
Clean Valley Council
P. O. Box 3320
Roanoke, VA 24015-1320
Dear Ms. Weaver:
Attached is a copy of Resolution No. 52290-12.d, authorizing the
Clean Valley Council to apply for an anti-litter program grant for
Roanoke County. This resolution was adopted by the Board of
Supervisors at their meeting on Tuesday, May 22, 1990.
If you need further information, please do not hesitate to contact
me.
Sincerely,
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
Attachment
cc: Clerk,
Clerk,
Clerk,
Clerk,
City of Roanoke
City of Salem
Town of Vinton
County of Botetourt
P.O. BOX 29800 · ROANOKE. VIRGINIA 24018-0798 · (703) 772-2004
AT A REGUI.~R I, IEETING OF THE BO~%RD OF SUPERVISORS OF RO~OKE
COUNTY~ VIRGINIA, HELD ~T THE RO~M~O~E COUNT¥~M~HINISTI~TION CENTER
ON TUESDAY~ I~Y 22, ~990
RESOLUTION 52290-L2od &UTHORIZING THE CLE~N V~LLEY
COUNCIL TO ~PPLY FOR ~N ~NTI-LITTER PROGI~,~I GI~I~
FOR RO~%NOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board hereby expresses its intent to
combine with the City of Roanoke, Tow~ of Vinton, Botetourt County,
and City of Salem in a mutually agreed upon and cooperative
program, contingent on approval of the application by the
Department of Waste Management, Division of Litter Control and
Recycling, and contingent on receipt of such funds for the fiscal
year ending June 30, 1991; and
2. That the Board hereby
Council, Inc., to plan and budget for
authorizes Clean Valley
a cooperative anti-litter
program for the fiscal year ending June 30, 1991, which shall
represent said program for all localities named in this resolution;
and
3.
Council, Inc.,
That the Board further authorizes Clean Valley
to apply on behalf of Roanoke County for a grant,
and to be responsible for the administration, implementation, and
completion of the program; and
4. That the Board further accepts responsibility
jointly with the Clean Valley Council, Inc., and the City of
Roanoke, Town of Vinton, Botetourt County, and City of Salem for
all phases of the program; and
5. That said funds when received will be transferred
immediately to Clean Valley Council, Inc.; all funds will be used
in the cooperative program to which the Board gives its endorsement
and support; and
6. That the financial records of Clean Valley Council,
Inc., shall be subject to inspection and review by the Assistant
County Administrator of Management Services and such data shall be
allow proper reporting on a timely basis by the
presented to
County; and
7.
Management,
That the Board requests the Department of Waste
Division of Litter Control and Waste Recycling to
consider and approve the application and program, said program
being in accord with the regulations governing use and expenditure
of said funds.
On motion of Supervisor Johnson to approve resolution,
and carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
CC:
Brenda J. ~olton, Deputy Clerk
Roanoke County Board of Supervisors
File
Clean Valley Council
Clerk, City of Roanoke
Clerk, City of Salem
Clerk, Town of Vinton
Clerk, County of Botetourt
Diane Hyatt, Director, Finance
GITY OF SALEM, VIRGINIA
P. O, BOX ~fi9
l f4 N. BROAD STREET
May 30, 1990
Ms. Ann E. Weaver
Executive Director
Clean Valley Council, Inc.
P. O. Box 3320
Roanoke, Virginia 24015-1320
Dear Ms. Weaver:
Enclosed is Resolution 681 passed by Salem City Council at
its regular meeting held on May 29, 1990, authorizing the Clean
Valley Council, Inc., to apply for a grant through the Department
of Conservation and Historic Resources, Division of Litter
Control.
Please send me a copy of Application Form LC-G-1 when it is
available.
If you have any questions, please do not hesitate to contact
me.
.Sincerely,
Deputy Clerk of Council
jcb
Enclosure
Clerk, City of Roanoke
Clerk, Town of Vinton
Clerk, County of Roanoke
Clerk, County of Botetourt
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, May 29, 1990:
RESOLUTION 681
WHEREAS, the Council of the City of Salem recognizes the
existence of a litter problem within the boundaries of the
City of Salem; and
WHEREAS, the Virginia Waste Management Act provides,
through the Department of Waste Management, Division of Litter
Control and Recycling, for the allocation of public funds in
~he form of Grants for the purpose of enhancing local litter
control programs; and
WHEREAS, having reviewed and considered the Regulations
and the Application covering administration and use of said
funds;
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM,
VIRGINIA, that Council
Hereby endorses and supports such a Program for the
Roanoke Valley; and
Hereby expresses the intent to combine with the City of
Roanoke, Botetourt County, Town of Vinton, and Roanoke County
in a mutually agreed upon and Cooperative Program, contingent
on approval of the Application by the Department of
Waste Management, Division of Litter Control and Recycling,
and contingent on receipt of funds; and
Hereby authorizes Clean Valley Council, Inc., to plan and
budget for a cooperative litter control Program, which shall
represent said Program for all localities named in this
Resolution; and
Hereby authorizes Clean Valley Council, Inc., to apply on
behalf of all of the above named localities for a Grant, and
to be responsible for the administration, implementation, and
completion of the Program as it is described in the attached
Application Form LC-G-l; and
Further accepts responsibility jointly with the Clean
Valley Council, Inc., and the City of Roanoke, Botetourt
County, Town of Vinton, and Roanoke County for all phases of
the Program; and
Further accepts liability for its pro rata share of
funds not properly used or accounted for pursuant to the
Regulations and the Application; and
any
That said funds, when received, will be transferred
immediately to Clean Valley Council, Inc., and all funds will
be used in the Cooperative Program to which we give our
endorsement and support; and
That the financial records of Clean Valley Council, Inc.,
shall be subject to inspection and review by the City of Salem
and such data shall be presented to allow proper reporting on
a timely basis by the City; and
Hereby requests the Department of Waste Management,
Division of Litter Control and Recycling, to consider and
approve the
accord with
funds.
Application and Program, said Program being in
Regulations governing use and expenditure of said
Upon a call for an aye and a nay vote, the same stood as
follows:
Howard C. Packett - Aye
Alexander M. Brown - Aye
Carl E. Tarpley, Jr. - Aye
W. Mac Green - Aye
James E. Taliaferro - Aye
ATTEST:
ce~. Bailey ~oUnc
ut!~ Clerk of
ty of Salem, Virginia
Office of the C!ty Clerk
May 9, 1990
File #60-72
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30017-50790 amending and
reordaining certain sections of the 1989-90 General Fund
Appropriations, providing for the appropriation of $70,000.00 in
connection with additional funds needed for day care for children
of parents who are mandated to seek employment while receiving
financial assistance for dependent children or food stamps.
Ordinance No. 30017-50790 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 7, 1990.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Ms. Corinne B. Gott, Superintendent of Social Services
Ms. Arcelia B. Easton, Junior Accountant, Office
Management and Budget
of
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2S41
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 1990.
No. 30017-50790.
AN ORDINANCE to amend and reordain certain sections
providing for
of
the 1989-90 General Fund Appropriations, and
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
the Council of the City of
1989-90 General Fund
hereby, amended and
THEREFORE, BE IT ORDAINED by
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
A_RP~_gpriations
Health and Welfare
Income Maintenance (1) ............................
Social Services - Services (2) ....................
Revenue
Grants-in-Aid Commonwealth Welfare (3-4) .....................................
1) Auxiliary Grant
Program (001-054-5313-3120)
2) Purchased Services (001-054-5314-3160)
3) Purchased Services (001-020-1234-0683)
4) Auxiliary Grant (001-020-1234-0670)
$(35,000)
70,000
63,000
(28,000)
$12,424,411
3,324,638
5,264,853
$52,174,237
7,451,512
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
ATTEST:
City Clerk.
May 7, 1990
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: REQUEST FOR ADDITIONAL DAY CARE FUNDS
I. BACKGROUND
City Department of Social Services ~s required to arrange and pay
for Day Care for children of parents who are mandated to seek
employment while receiving financial assistance for dependent
children or Food Stumps.
Parents must participate in .job search or career exploration if
they do not become employed.
Co
Parents who become employed are eligible for Day Care on a sliding
fee scale up to 12 months after they are no longer eligible for a
money payment from Social Services.
State Department of Social Services is committed to reimburse 90Z
of Day Care costs.
II. CURRENT SITUATION
A. Cost of Day Care was underestimated in FY 89/90 by $70,000.
B. Factors contributing to this deficit.
Day Care Centers~ serving 75% of the children in City'~
program received a rate increasp up to 22%.
Number of children served increased from 283 in March, 1989
to 340 in March, 1990.
Page Two
Co
Auxiliary Grant Program will be under-utilized in FY 1989/90 by
$35~000.
Projected growth of 10% increas~ was based on previous years
experience.
2. Actual growth for current year is reflecting a 3.8% increase.
III.
ISSUES
1. Budget.
2. Services to Families.
3. Legal.
IV. ALTERNATIVES
Transfer $35t000 from Auxiliary Grant Program to Purchased
Services and provide an additional $35t000 for a total of $70,000.
1. Budget - Net budgetary impact will be zero due to higher rate
of reimbursement (80% AGP, 90% Day Care).
Services to families - Children will be provided Day Care
Services while their parents are preparing for
self-sufficiency.
Legal - City will fulfill legal commitment to low-income
families.
Bo
Do not transfer $70~000 from Auxiliary Grant Program to Purchased
Services.
1. Budget - No Change.
2o
Services to families - Children will not remain in approved
Day Care.
Legal - City will not be able to fulfill legal commitment to
provide Day Care to eligible families.
Page Three
CC
V. RECOMMENDATION
City Council concur in the implementation of Alternative A and
authorize the following:
Transfer $35t000 from Auxiliary Grant Pro,ram #001-054-5313-3120
to Purchased Services #001-054-5314-3160.
Increase Expenditure Account #001-054-5314-3160 by $35t000 and
increase Revenue estimate of funds received from the State
Department of Social Services, Account #001-020-1234-0683 by
$63,000, and decrease Revenue Account #001-020-1234-0670 by
$28~000.
Respectfully submitted,
W. Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Corinne B. Gott, Superintendent of Social Services
Office of the C!t¥ Clerk
,~lay 9, 1990
File #298-4~
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution Ho. 30018-50790 authorizing
execution of a contract with Hayes, Seay, Mattern & Mattern,
Inc., to provide certain architectural and engineering services,
specifically the plans and specifications for an atrium,
pedestrian bridge and streetscape improvements in connection with
the Dominion Tower and parking garage development at the corner
of Jefferson Street and Salem Avenue, in an amount not to exceed
$265,600.00 without further authorization of Council. Resolution
No., 30018-50790 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, May ?, 1990.
Sincerely, _
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc:
Hayes, Seay, Mattern & Mattern, Inc., 1315 Franklin Road,
S. W., Roanoke, Virginia 24018
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Brian J. Wishneff, Chief of Economic Development
Room456 MunicipalRuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of May, 1990.
No. 30018-50790.
A RESOLUTION authorizing the execution of a contract with
Hayes, Seay, Mattern & Mattern, Inc. to provide certain architectural
and engineering services, specifically the plans and specifica-
tions for an atrium, pedestrian bridge and streetscape improve-
ments in connection with the Dominion Tower and parking garage
development at the corner of Jefferson Street and Salem Avenue.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City,
to execute and attest, respectively, an agreement with Hayes,
Seay, Mattern & Mattern, Inc. for the provision by such firm of
architectural and engineering services for an atrium, pedestrian
bridge and streetscape improvements in connection with the
Dominion Tower and parking garage development at the corner of
Jefferson Street and Salem Avenue, as more particularly set forth
in the May 7, 1990, report of the City Manager to this Council.
2. The contract amount authorized by this resolution shall
not exceed $26§,800.00 without further Council authorization.
3. The form of the contract with such firm shall be approved
by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
May 7, 1990
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Architectural & Engineering Contract for Atrium/Pedestrian
Bridge and Streetscape Improvements
I. Backsround:
The City of Roanoke, in anticipation of the need to proceed with pro-
viding an atrium, pedestrian bridge and streetscape improvements in
connection with the Dominion Tower and parking garage development at
the corner of Jefferson Street and Salem Avenue, initiated the process
for securing engineering services for these improvements.
B. Architectural & en~lneerin~ services are needed to prepare complete
plans and specifications for the above referenced components.
II.
Current situation is that Engineering Services Qualification Proposals for
preparation of these plans were publicly advertised on October 22, 1989,
and received on November 10, 1989, from:
- Anderson & Associates
- Brightwaters Engineering
- Dewberry & Davis
- Hayes, Seay, Mattern & Mattern, Inc.
- Mattern & Craig, Consulting Engineers
- Wilbur Smith Associates
A. Selection of the firm for consideration was based on the following
criteria:
1. Qualification of personnel
2. Time available to meet schedule
3. Experience in urban design
4. Ability to produce project on time
5. Local accessibility for project coordination and cooperation
6. Response to request for proposal
7. Past record with City of Roanoke
Interviews were held with five of these firms (Anderson & Associates
withdrew) as they were deemed qualified. Staff team included Charles
M. Huffine, P.E., City Engineer; Robert K. Bengtson, P.E., Traffic
Engineer; and Evelyn S. Gunter, City Planner.
Page 2
Negotiations were conducted with that firm felt to be most qualified
for the project requirements.
Scope of work to be performed will include complete plans and specifi-
cations for:
An enclosed pedestrian brid~e that connects the project site on
the south side of the railroad with the Hotel Roanoke site on the
north side of the railroad.
2· An atrium that provides access to the pedestrian bridge through the
project site.
Streetscape improvements on the rights-of-way outside the face of
the Dominion Tower. Elements to be considered include landscaped
medians on Jefferson Street, Norfolk Avenue, new sidewalk, trees,
benches, and streetlights.
III.
Issues in evaluating the proposal and awarding a contract to a firm known
to be qualified are:
B.
C.
D.
Inclusion of proper work scope
Ability to meet time schedules
Reasonableness of fee
Availability of funding
IV. Alternatives for providing the necessary work are:
Award an architectural & en~ineerin~ services reimbursement with a
cost ceilin~ contract to Hayes, Seay, Mattern & Mattern, Inc. in the
amount of $265,600.00.
1. Inclusion of proper work scope has been reviewed and verified.
2. Ability to meet time schedule has been demonstrated and firm is
ready to begin immediately·
Reasonableness of fee has been established through "cost ceiling".
Hayes, Seay, Mattern & Mattern, Inc. has set a cost ceiling in
their proposal of $265,600.00.
4. Availability of funding exists in the Downtown Improvement Project
Account No. 008-052-9649-9065.
Page 3
Do not award an architectural & en~ineerin~ services reimbursement
with a cost ceilin8 contract to Hayes, Seay, Mattern & Mattern, Inc.
in an amount not to exceed $265,600.00.
1. Inclusion of proper work scope would have to be deferred to other
consultants.
Ability to meet time schedule would be jeopardized inasmuch as the
various improvements need to be constructed in conjunction with
Dominion Tower construction.
3. Reasonableness of fee cannot be assured.
4. Availability of funding remains in the Downtown Improvement
Project Account.
Recommendation is that City Council award an architectural & engineering
services reimbursement with a cost ceiling contract in a form approved by
the City Attorney to Hayes, Seay, Mattern & Mattern, Inc. in the amount of
$265,600.00.
WRH/RKB/eam
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
Director of Finance
City Attorney
Director of Public Works
City Engineer
Chief of Economic Development
Construction Cost Technician
Office of the C,it¥ Clerk
May g, lggo
File #18S-40~
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30020-50790 authorizing
execution of a contract with OlYer, Incorporated, for implemen-
tation of a work plan and site assessment at the Public Works
Service Center, in an amount not to exceed $50,000.00, upon cer-
tain terms and conditions. Resolution No. 30020-50790 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, May 7, 1990.
Sincerely,
Mary F. Parker,
City Clerk
CMC/AAE
MFP:ra
Eno,
pc: Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Arcelia B. Haston, Junior Accountant, Office
Management and Budget
of
Room456 MunicipalSuilding 215Chu;ch Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of May, 1990.
No. 30020-50790.
A RESOLUTION authorizing the execution of a contract with
Olver Incorporated, for implementation of a work plan and site
assessment at the Public Works Service Center, upon certain terms
and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City,
to execute and attest, respectively, an agreement with Olver
Incorporated, for the implementation by such firm of a work plan
and site assessment services at the Public Works Service Center,
as more particularly set forth in the Lay 7, 1990, report of the
City Manager to this Council.
2. The contract amount authorized by this ordinance shall
not exceed $50,000.00.
3. The form of the contract with such firm shall be approved
by the City Attorney.
ATTEST:
City Clerk.
Office of the C~ty Clerk
't,lay 9, 1990
File #60-183~405
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30019-50790 amending and
reordaining certain sections of the 1989-90 Internal Service Fund
Appropriations, providing for the appropriation of $50,000.00
from Retained Earnings, Unrestricted, to Motor Vehicle
Maintenance Contractual Services, in connection with execution of
a contract with Olver, Inc., for an approved work plan to eva-
luate the environmental impact of past waste disposal activities
at the Public Works Service Center. Ordinance No. 30019-50?90
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, May ?, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Arcelia B. aaston, Junior Accountant, Office
Management and Budget
of
Room 456 Municipal Building 215 Church Avenue, S. W, Roanoke, Virginia 24011 (703) 981-2S41
IN T~ COUNCIL OF ~'~ CITY OF ROANOKE, VIRGINIA
The 7th day of May, 1990.
No. 30019-50790.
AN ORDINANCE to amend
the 1989-90 Internal
for an emergency.
WHEREAS, for
Government of the
exist.
and reordain certain sections of
Service Fund Appropriations, and providing
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Internal Service
Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations ~'
Motor Vehicle Maintenance
Contractual Services (1) ...........................
$1,814,862
50,000
Retained Earnings
Retained Earnings - Unrestricted (2) ...............
1) Fees for Prof.
Services (006-052-2641-2010) $ 50,000
2) Retained Earnings
- Unrestricted (006-3336) (50,000)
$2,347,152
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
May 7, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Professional Services Contract
Site Assessment
Public Works Service Center
Roanoke, Virginia
I. Background:
mo
City personnel responsible for painting City vehicles
disposed of the remainder of paint and paint cleaner near the
fence behind the paint shop at the service center from the
time they moved into the facility until about two years ago.
Bo
The City has voluntarily agreed with the Virginia Department
of Waste Management to conduct a site assessment of the
affected area and evaluate cleanup options if necessary. A
good portion of the cleaners and solvents are volatile com-
pounds that would evaporate. Before the clean-up could
begin, a work plan had to be developed and approved by the
DWM. The Motor Vehicle Maintenance Department had the work
plan developed and turned the plan over to Engineering for
execution.
Engineering advertised on February 19, 1990, for qualified
and state certified firms to evaluate the environmental
impact of past waste disposal activities at the Motor Vehicle
workshop in accordance with the approved work plan.
D. On March 30, 1990, Engineering interviewed three (3) firms
that had responded to the request for proposals.
Page 2
II. Current Situation:
Bo
The firm of Olver Incorporated, of Blacksburg, Virginia, was
selected as the most qualified to carry out the work plan
that was approved by DWM.
Approved work plan consists of the drilling of 16 holes
within the defined area and the analysis of four (4) separate
samples from each test hole; holes to be drilled four (4)
feet deep with samples to be taken and analyzed at each foot
of depth (a maximum of 64 tests). Two (2) additional holes
(8 samples) are to be drilled and the samples to be analyzed
to form a base comparison with the surrounding area.
Olver~ Incorporated submitted a schedule of the unit prices
for tasks to be performed in the implementation of the work
plan along with a maximum amount for the work if all of the
samples have to be analyzed. This is shown in detail on the
two attached sheets. It is Olver's assumption, based on the
appearance of the suspected site area, that the execution of
the approved work plan should be in the cost range of from
$35,000.00 to $40,000.00. See attachments.
III. Issues:
A. Qualification of firm
B. Timin8 of award
C. Reasonableness of fee
D. Availability of funds
IV. Alternatives are:
mo
Award a unit price contract to Olver Incorporated, of
Blacksburg, Virginia, in an amount not to exceed $50~000.00
to implement the work plan.
Qualification of the firm was established during the
proposal review and the interview time with the selec-
tion committee.
Timin8 of award is such that the City may answer the DWM
as expeditiously as possible. Results of the site eva-
luation will determine what, if any, remedial action
will be required.
Page 3
Vo
WRH/LBC/mm
3. Reasonableness of fee has been verified by comparison
with other similar jobs.
Funds are available from prior years' retained earnings.
A total of $50~000.00 has been designated for this pro-
ject. The consultants have estimated that this project
should cost from $35,000.00 to $40,000.00. If it is
found that all samples have to be analyzed in order to
perform a complete site assessment, then the contract
amount would be the full amount of $60,325.00.
B. Do not award a unit price contract for execution of the
approved work plan.
1. Qualification of firm would still have to be established
before awarding a contract in the future.
2. Timing of award would be delayed. DMW will still
require that the site evaluation be conducted.
3. Reasonableness of fee will have to be established with
any other firm selected.
4. Availability of funding would remain unobligated at this
time.
Recommendation is that City Council concur with the implementation
of Alternative "A".
Authorize the City Manager to enter into a unit price
contract, in a form acceptable to the City Attorney, to exe-
cute the DWM approved work plan an the Public Works Service
Center with Olver Incorporated, of Blacksburg, Virginia, in
an amount not to exceed $50~000.00, without further approval
from the City. Work to be done in a timely manner as
required for the different tests by the DWM.
Bo
Appropriate from prior years' retained earnings .$50~000.00
to an account to be established for this project to be
entitled P.W.S.C. Site Assessment.
Respectfully submitted,
W. Robert Herbert
City Manager
Page 4
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
City Engineer
Manager, Motor Vehicle Maintenance
Construction Cost Technician
PHASE I Sa~pl/ng (18 borings, 4 feet in depth, power auger)
Mobilization
Drilling $
Decontamination
Site Safety
Demobilization
Phase I Total
1,960
5,645
2,720
1,390
820
$ 12,535
PHASE II Analytical
Item
Cca,~rehensive (GC/MS + TAL) $ 1,350
El~ Tox 165
Characteristics 135
Indicator Parameters 60-405
QA/QC 60-405
Phase II Total
Unit Cost
No. Samples Total Cost
4 $ 5,400
1 165
1 135
16 - 62 960-25,150
4 - 16 240- 6~480
$6,900-$37,290
PHASE III
Fnase III Total
2,800
1,140
2,080
4r480
$ 10,500
$29,935 - $60,325
OLVER
INCORPORATED
RATE SCHEDULE
PROJECT A/lV~NI STRATOR
DIRECTOR, ~CAL SERVIC~q
SENIOR PROJECT MANA~k~
PRO3ECT MANA~
PRO3ECT ~GIN~ - 1
PROJECT ENGI~/~ - 2
~ ENGIN~ - 1
PROCESS ENGIN~ - 2
HY~qi~OLO~IST
RESIDENT INSPECTOR - 1
RESIDenT INSPECTOR- 2
CONST~c£±~ ~
SURVEYOR
SURVEY PARTY C~EF
SENIOR ~'~ ~:~D TEf~NICIAN
ACOi~3NrING
WORD PROCESSOR
SECRETARY
S~IOR IAB TECHNICIAN
IABORATORY TEf~NICI3~
MANA/~/~, ~r//qDS~qENTAL BIOLOGY
R~O~criON/~AILING
INTS/ U S
90.00
85.00
85.00
65.00
50.00
45.00
30.00
25.00
50.00
60.00
50.00
35.00
42.00
30.00
37.50
65.00
50.00
35.00
25.00
60.00
70.00
30.00
25.00
25.00
20.00
30.00
30.00
25.00
25.00
20.00
30.00
25.00
55.00
COST+ 10%
COST+ 10%
OOST+ 10%
0.30/MILE
COST+ 10%
April 2, 1990
OLVER
Office of the City Clerk
May 9, 1990
File #60-46~eB
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance bio. 30021-50790 amending
reordaining certain sections of the 1989-90 Water
Appropriations, providing for the deappropriation of funds
closeout of accounts for certain water projects. Ordinance
30021-50790 was adopted by the Council of the City of Roanoke
a regular meeting held on Monday, May ?, 1990.
Sincerely, ~l).~-~-~
Mary F. Parker, CMC/AAE
City Clerk
and
Fund
and
bio.
at
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
~r. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Room456 MunicipalBuilding 215Church Avenue,$.W. Roanoke, Virginia 24011 ~ '"~981-2541
IN '£~us (~CIL OF 'r~us CITY OF 1%O)~IO~, I/IRGIlflA
The 7th day of May, 1990[
No. 30021-50790.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Water Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the
exist.
THEREFORE,
Roanoke that
Appropriations, be, and the
reordained to read as follows,
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council
certain sections of the
same are
in part:
of the City of
1989-90 Water Fund
hereby, amended and
ADDropriations
Capital Outlay from Revenue
Garst Mill Road (1) ................................
Statesman Telemetry (2) ............................
Hollins Pump Station Improvement (3) ...............
Carvins Cove Concession Replacement (4) ............
Airport Road Line (5) ..............................
Capital Outlay
Water Maintenance - Painting (6) ...................
Fire Hydrants FY87 (7} .............................
$ 674,833
99,979
66,000
1,221,546
68,233
RetaineclEarnings
Retained Earnings - Unrestricted (8) ...............
1) Appr. from General
Revenue
2) Appr. from General
Revenue
3) Appr. from General
Revenue
4) Appr. from General
Revenue
5) Appr. from General
Revenue
(002-056-8308-9003) $(171,000)
(002-056-8326-9003) ( 6,492)
(002-056-8332-9003) ( 22,924)
(002-056-8344-9003) ( 640)
(002-056-8356-9003) (40,000)
$16,084,761
6) Appr. from General
Revenue
7) Appr. from General
Revenue
8) Retained Earnings
- Unrestricted
(002-056-2178-9028) $( 75,000)
(002-056-2178-9033) (100,000)
(002-3336) 416,056
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
May 7, 1990
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Deappropriation of Funds and Closeout of Accounts
for Water Projects
I. Back~round on this issue includes:
Numerous water projects have been approved by Council for
construction in recent years. These projects have included
construction of water lines, fire hydrants, improvements at
Hollins and Statesman Park Pump Stations, Carvins Cove
Reservoir and painting storage tanks.
Funding is established for each project when Council approves
the construction based on bid amounts, as well as extra
funding for possible contingencies. Funding for projects
constructed by city forces is based on Council approved Water
Fund budget appropriations.
Co
Completed projects often have contingency funds remaining
after final bills are paid because most projects are
completed within the established budgets.
II. Current situation:
III.
Closeout of projects and deappropriation of funds authorized
by Council is needed in order to make those funds available
for other needs, subject to approval by City Council.
Reduction of appropriations for projects which are nearing
completion would also allow excess contingency funds to be
made available for other needs, subject to approval by City
Council.
A. Availability of funds for other needs.
B. Timing.
IV. Alternatives:
A. Council deappropriate funds from completed and nearly
complete water projects.
Funds would be made available for other needs, allowing
completed projects to be closed out and taken off the
accounting system.
2. Expeditious deappropriation of these funds would provide
funding to meet other needs.
B. Council not deappropriate funds from completed and nearly
complete water projects.
1. Funds would not be made available for other needs, and
alternative funding sources would have to be identified.
2. Funding of other needs would not be met expeditiously.
V. Recommendations are that City Council:
A. Authorize the closeout of completed water projects and
deappropriate funds as shown on the attachment.
Authorize the reduction of appropriations for projects
nearing completion as shown on the attachment.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/MCS/je
Attachment: Spreadsheet
cc:
City Attorney
Director of Finance
Director of Utilities & Operations
City Engineer
Construction Cost Technician
Account
002-056-8308-9003*
002-056-8326-9003*
002-056-8332-9003*
002-056-8344-9003*
002-056-8348-9003*
002-056-8356-9003
002-056-2178-9028
002-056-2178-9033
WA'rx~ ~ ACCOI~I~S
DE-APPROPRIATR
I~scription
Funds Available
Garst Mill Road $171,000.00
Statesman Telemetry $ 6,492.00
Hollins P. S. Imp. $ 22,924.00
C. C. Conc. Repl. $ 640.04
FY 86 Projects $ .20
Airport Road Line $ 61,647.92
Water Mx. Painting $ 75,000.00
F.H. FY 87 $168,233.00
* - Close out accounts
(1) Project no longer required.
(2) Contingency funds remaining.
(3) Force account work resulted in savings in project cost.
(4) Postponed for funding next year.
(5) Over budget for crew capability.
De-appropriate
$171,000.00 (1)
$ 6,492.00
$ 22,924.00 (2)
$ 640.04
$ .20
$ 40,000.00 (3)
$ 75,000.00 (4)
$100~000.00 (5)
$416,056.24
Office of the C!t¥ Clerk
May 9, 1990
File #472-18~
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30023-50790 accepting the
bid of Lee-Bi Wrecker Sales for one new car-carrier, in the
amount of $10,270.95; and accepting the bid of Berglund
Chevrolet, Inc., for one new truck cab/chassis, in the amount of
$12,323.37, for use in the Motor Vehicle Maintenance Department.
Resolution No. 30023-50790 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 7, 1990.
Sincerely,
Mary F. Parker, C~C/AAE
City Clerk
· MFP:ra
Eno o
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Ms. Arcelia B. Baston, Junior Accountant, Office
Management and Budget
and
of
Room 456 MunicipaIBuilding 215 Church Avenue, S.W. Roanoke. Virginia 24011 (703) 981-2541
Office of the C~t¥ Clerk
May 9, 1990
File #472-1~3
Mr. Nick Argos
Sales Manager
Lee-Hi Wrecker Sales
Route 5, Box 379
Lexington, Virginia
24450
Dear Mr. Argos:
I am enclosing copy of Resolution No. 30023-50790 accepting the
bid of Lee-Hi Wrecker Sales for one new car-carrier, in the
amount of $10,270.95, for use in the Motor Vehicle Maintenance
Department. Resolution No. 30023-50790 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 7, 1990.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Eric.
Room456 MunicipalSuilding 215Church Avenue,$.w. Roanoke, Virginia 24/111 (70.~)981-2541
Office of the C,ity Clerk
May 9, 1990
File #472-1~3
Ms. Laura S. VanMeter
Secretary/Treasurer
Shade Equipment Company, Inc.
P. 0. Box 2437
Winchester, Virginia 22601
Dear Ms. VanMeter:
I am enclosing copy of Resolution No. 30023-50790 accepting the
bid of Lee-Hi Wrecker Sales for one new car-carrier, in the
amount of $10,270.95, for use in the Motor Vehicle Maintenance
Department. Resolution Ho. 30023-50790 ~ls adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May ?, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Eric,
Room456 MunicipalBuilding 215Chuech Avenue, S.W. Roanoke, Vkginia 24011 (703)981-2541
Office of the Cjty Clerk
May 9, 1990
File #472-1~3
Mr. James R. Miller
Sales Representative
Chattanooga Equipment Company
4034 Sixth Avenue
Chattanooga, Tennessee 3?40?
Dear Mr. Miller:
I am enclosing copy of Resolution No. 30023-50790 accepting the
bid of Lee-Hi Wrecker Sales for one new car-carrier, in the
amount of $I0,270.95, for use in the Motor Vehicle Maintenance
Department. Resolution No. 30023-50790 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 7, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room 456 Municil~lOuilding 215Church Avenue, S,w. Roanoke, Virginia 24011 (703)981-2541
Office of the C, Jty Clerk
May 9, 1990
File #472-18~
Ms. Deborah M. Beck
Corporate Secretary
Cavalier Equipment Company
P. O. Box 12507
Roanoke, Virginia 24026
Dear Ms. Beck:
I am enclosing copy of Resolution No. 30023-50790 accepting the
bid of Lee-Hi Wrecker Sales for one new car-carrier, in the
amount of $10,270.95, for use in the Motor Vehicle ,Maintenance
Department. Resolution No. 30023-50790 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 7, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely, ~/
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 Church Avenue, S.w. Roanoke. Virginia 24011 (703) 981-2541
Office of the C?~ Clerk
May 9, 1990
Mr. Nick Argos
Sales Manager
Lee-Hi Wrecker Sales
Route 5, Box 379
Lexington, Virginia
24450
Oear Mr. Argos:
I am enclosing copy of Resolution No. 30023-50790 accepting the
bid of Rerglund Chevrolet, Inc., for one new truck cab/chassis,
in the amount of $12,323.37, for use in the Motor Vehicle
Maintenance Department. Resolution No. 30023-50790 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, May ?, 1900.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room456 MunicipalBuilding 215Church Avenue. $, W. Roanoke, Virginia 24011 (703)g81-2541
Office of the C!t¥ Clerk
May 9, 1990
File #472-1~
Mr. Paul Grim
Fleet Manager
Magic City Ford Corporation
P. O. Box 12807
Roanoke, Virginia 24028
Dear Mr. Grim:
I am enclosing copy of Resolution No. 30023-50790 accepting the
bid of Berglund Chevrolet, Inc., for one new truck cab/chassis,
in the amount of $12,323.37, for use in the Motor Vehicle
Maintenance Department. Resolution No. 30023-50790 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, May 7, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely, i ~,~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: ra
Eric.
Room456 Muni¢ipalBuilding 215Church Avenue. S.W. Roanoke, Virginia 24011 (703)981-25,41
Office of the City Clerk
May g, 1990
File #472-1~3
Mr. Ken D. Spangler
Fleet Manager
Berglund Chevrolet, Inc.
P. O. Box 12608
Roanoke, Virginia 24027
Dear Mr. Spangler:
I am enclosing copy of Resolution No. 30023-50790 accepting the
bid of Berglund Chevrolet, Inc., for one new truck cab/chassis,
in the amount of $12,323.37, for use in the Motor Vehicle
Maintenance Department. Resolution No. 30023-50790 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, May 7, 1990.
Sincerely, ~O..~j,~-
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room 456 Munlcioal Building 215 Church Avenue, $. W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 7th day of May, 1990.
No. 30023-50?90.
A RESOLUTION accepting bids for a truck cab/chassis and car-
carrier, and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, are hereby ACCEPTED, at the purchase prices set out
with each item:
Item Q~antity and Successful Purchase
Number Description Bidder Price
1 One (1) new truck cab/ BerElund Chevrolet, Inc. $12,323.37
chassis
2 One (1) new car-carrier Lee-Hi Wrecker Sales $10,270.95
for above truck cab/
chassis
2. The City's Manager of General Services is hereby author-
ized and directed to issue the requisite purchase orders for the
above-mentioned items, said purchase orders to be made and filed
in accordance with the City's specifications, the respective bids
made therefor and in accordance with this ordinance.
3. Any and all other bids made to the City for the afore-
said items are hereby REJECTED; and the City Clerk is directed to
so notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
Office of the C, ity Clerk
.~ay 9, 1990
File #60-472-183
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30022-50790 amending and
reordaining certain sections of the 1989-90 Internal Service Fund
Appropriations, providing for the appropriation of $22,595.00
from Retained Earnings, Unrestricted, to Motor Vehicle
Maintenance, Capital Outlay, Other Equipment, to provide funds
for the purchase of one new truck cab/chassis and one new car-
carrier. Ordinance No. 30022-50?90 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, May 7,
1990.
Sincerely, ~~
Mary F. Perker, CMC/AAE
City Clerk
MFP:re
Enc.
pc: Mr.
W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Ms. Arcelia B. Heston, Junior Accountant, Office
Management and Budget
and
of
Room 456 Munidpal Ruildinq 315 Church Avenue. S W Roanoke, Virqinia 2A011 (70]) g81-2541
the
for an emergency.
WHEREAS,
IN '£~u~ COUNCIL OF '£~u~ CITX OF ~OANOKE, ¥iKGINIA
/he 7th day of May, 1990.
No. 30022-50790.
AN ORDINANCE to amend and
1989-90 Internal Service Fund
reordain certain sections of
Appropriations, and providing
for the usual daily operation of the
City of Roanoke, an emergency is
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the
Fund Appropriations, be, and the same
reordained to read as follows, in part:
Municipal
declared to
the City of
1989-90 Internal Service
are hereby, amended and
ADDropriatfons
Motor Vehicle Maintenance Capital Outlay (1) .................................
$1,787,457
61,544
Retaine(lEarnings
Retained Earnings - Unrestricted (2) ...............
1) Other Equipment (006-052-2641-9015) $ 22,595
2) Retained Earnings
- Unrestricted (006-3336) (22,595)
$2,345,469
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
A%-r~ST:
this
City Clerk.
Roanoke. Virginia
May 7, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bid to Purchase
Car-Carrier, Bid
No. 90-3-64
I concur with the bid committee recommendation relative
to the above subject and recommend it to you for
appropriate action.
W. Robert Herbert
City Hanager
cc: City Attorney
Director of Finance
Roanoke, Virginia
May 7, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bid to Purchase
Car-Carrier, Bid
No. 90-3-64
I. Background
Retained Earnings accounts are designated in
Internal Service Funds to support prioritized
expenditures necessary for the effective and
efficient continued operation of those
Internal Service Departments.
March 28, 1990 specifications were developed
and along with request for quotations were
sent to twenty-one vendors for Truck
Cab-Chassis and Car-Carrier Bodies. A public
advertisement in the Roanoke Times and World
News on March 29, 1990.
Ce
Bid responses were received, after due and
proper advertisment. Ail bids so received
were publicly opened and read in the Office
of the Manager of General Services.
De
A Car-Carrier consist of a Truck Cab/Chassis
with an aluminum tilt bed with winch to allow
for the recovery of out-of-service vehicles.
II. Current Situation
$_i_x. (6)__b~_:i.~d responses were received. Bid
tabulation is attached.
All bids received were evaluated by
representatives of Motor Vehicle Maintenance
and General Services.
C. Bid Evaluations are as follows:
Item #1 - Cab/Chassis for Car-Carrier
The lowest bid submitted by Berglund
Chevrolet, Inc. meets all required
specifications for a cost, including
delivery, of $12,323.37.
Bid No. 90-3-64
Page 2
III.
IV.
Item #2 - Car-Carrier Body for above
_C_ab~_Chas s i s.
a]
The lowest bid submitted by
Cavalier Equipment Corporation did
not meet specifications as it took
exceptions to tilt control
lock-out, tow hitch and sling and
snatch block.
b~
The second low bid as submitted by
Lee-Hi Wrecker Sales meets all
required specifications for the
cost of ~10,270.95.
ISSUSS
A. Need
B. Compliance with Specifications
C. Fund availabil~_~_y
Alternatives
Council accept the lowest responsible bids
meeting specifications for Car-Carrier
Cab/Chassis and body as follows:
Item #1 - Cab/Chassis for Car-Carrie~, as
submitted by Berglund Chevrolet, Inc. for the
total cost, including delivery cost, of
$12,323.37.
Items #2 - Car-Carrier body for abov~
~ab_~Chassis, as submitted by Lee-Hi Wrecker
Sales for the total cost of ~_~0,270.95.
Need - Requested equipment is necessary
to properly and safely transport out of
service City vehicles, particularly
front wheel drive vehicles.
Bid No. 90-3-64
Page 3
Compliance with Specification~ - The
equipment recommended by this
alternative, meets all required
specifications.
Fund Availability - Funds for this
expenditure are available in Internal
Services prior year retained earnings.
B. Re~ct all Bids
Need - Out-of-service vehicle could not
be transported in the most efficient and
safest manner.
Compliance with Specifications would not
be a factor with this alternative.
Fund availability - Prior year retained
earnings designated for this equipment,
would not be expended.
Recommendation
Council concur with Alternative "A" - accept
the lowest responsible bids for Car-Carrier,
Cab/Chassis and body, as follows:
Item #1 - Cab/Chassis for Car-Carrier as
submitted by Berglund Chevrolet, Inc. for a
total cost of ~2,323.27.
Item #2 - Car-Carrier body for above as
submitted by Lee-Hi Wrecker Sales, for the
total cost of $10,270.95. Reject all other
bids.
Bid No. 90-3-64
Page 4
Appropriate $22,594.32 from Internal Services
prior year retained earnings account to Motor
Vehicle Maintenance account 006-052-2641-9015
to provide for the purchase of above
vehicles.
Respectfully Submitted,
Committee:
William F. Clark
Jam~ A. l~cClung (~
D. Darwin Roupe
cc: City Attorney
Director of Finance
~oo m k~d~~
Office of the C?y Clerk
May 9, 1990
File #472-18~
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30025-50790 accepting the
bid of Sydnor Industrial Service, Inc., for furnishing and deli-
vering one new two-ton forklift, in the total amount of
$14,544.00, for use by the Motor Vehicle Maintenance Department.
Resolution No. 30025-50790 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 7, 1990.
Sincerely,
Mary F. Parker, C~C/AAE
City Clerk
MFP : ra
Enc.
pc: Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. James A. McClung, .Manager, Motor Vehicle Maintenance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Ms. Arcelia B. Haston, Junior Accountant, Office
.~anagement and Budget
and
of
Room456 Muni¢ipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of the C~ity Clerk
May 9, 1990
File #472-I$~
Mr. Samuel T. Wise
Sales Manager
Ayers Lift
1600 Brook Avenue
Salem, Virginia 24153
Dear Mr. Wise:
I am enclosing copy of Resolution No. 30025-50790 accepting the
bid of Sydnor Industrial Service, Inc., for furnishing and deli-
vering one new two-ton forklift, in the total amount of
$14,$44.00, for use by the Motor Vehicle Maintenance Department.
Resolution No. 30025-50790 was adopted by the Council of the City
of Roanoke at a regular meeting held On Monday, May 7, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke. Virginia 24011 (703)981-2541
Office of the Cjt¥ Clerk
May 9, 1990
File #472-163
Mr. Robert A. Hamblen
Salesman
Salem Forklift & Equipment
23 Dixie Drive
Salem, Virginia 24153
Dear Mr. Hamblen:
I am enclosing copy of Resolution No. 30025-50790 accepting the
bid of Sydnor Industrial Service, Inc., for furnishing and deli-
vering one new two-ton forklift, in the total amount of
$14,544.00, for use by the Motor Vehicle Maintenance Department.
Resolution No. 30025-50790 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May ?, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely,
Mary F. Parker,
City Clerk
C~C/AAE
MFP:ra
Eno.
Room 456 MunicipalBuilding 215Church Avenue, S.W. RoanoJ~e, Virginia 24011 (703) 981-2541
Office of the C~ty Clerk
May 9, 1990
File #472-1~b3
Mr. Wayne Weaver
Sales Engineer
Homestead Materials Handling
6218 Salem Turnpike, H. W.
Roanoke, Virginia 24017
Dear Mr. Weaver:
I am enclosing copy of Resolution No. 30025-50790 accepting the
bid of Sydnor Industrial Service, Inc.. for furnishing and deli-
vering one new two-ton forklift, in the total amount of
$14,544.00, for use by the Motor Vehicle .Maintenance Department.
Resolution No. 30025-50790 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 7, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room456 MunlcipalBuilding 215Church Avenue, S.W. Roanoke, virginia 24011 (70.~)981-2541
Office of the City Clerk
May 9, 1990
File #472-1~
Mr. Sam Haight
Sales Manager
Sydnor Industrial Service, Inc.
7530 Milk-A-Way Drive, N. E.
Roanoke, Virginia 24019
Dear Mr. Haight:
I am enclosing copy of Resolution No. 30025-50790 accepting the
bid of Sydnor Industrial Service, Inc., for furnishing and deli-
vering one new two-ton forklift, in the total amount of
$14,544.00, for use by the Motor Vehicle Maintenance Department.
Resolution No. 30025-50790 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 7, 1990.
Sincerely, ~
Mary F. Parker, C~C/AAE
City Clerk
MFP:ra
Enc.
Room 456 MunicipalSuilding 215Church Avenue, $. W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
/he 7th day of May, 1990.
No. 30025-50790.
A RESOLUTION accepting the bid of Sydnor Industrial Service,
Inc., made to the City for furnishing and delivering one new two-
ton forklift; and rejecting all other bids made to the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of Sydnor Industrial Service, Inc., made to the
City, offering to supply one new two-ton forklift meeting all of
the City's specifications and requirements therefor, for the
total bid price of $14,544.00, which bid is on file in the Office
of the City Clerk is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase order
therefor, incorporating into said order the City's specifica-
tions, the terms of said bidder's proposal and the terms and pro-
visions of this resolution.
3. Any and all other bids made to the City for the
aforesaid procurement are hereby REJECTED, and the City Clerk is
directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
Office of the City Clerk
May 9, 1990
File #60-472~183
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30024-50790 amending and
reordaining certain sections of the 1989-90 Internal Service Fund
Appropriations, providing for the appropriation of $14,544.00
from Retained Earnings, Unrestricted, to Materials Control,
Capital Outlay, Other Equipment, to provide funds for the
purchase of a two-ton forklift to be used by the Motor Vehicle
Maintenance Department. Ordinance No. 30024-50790 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, May 7, 1990.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ro
Eric.
pc: Mr.
W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Ms. Arcelia B. ~aston, Junior Accountant, Office
Management and Budget
and
of
Room456 MunicipalSuilding 215Church Avenue, $. W. Roanoke. Virginia 24011 (703)981-2541
lin ~ COUNCIL OF
The 7th day of May, 1990.
NO.
AN ORDINANCE
the 1989-90 Internal
for an emergency.
WHEREAS, for
Government of the
exist.
THEREFORE, BE
Roanoke that certain
Fund Appropriations,
reordained to read as
30024-50790.
to amend and reordain certain sections of
Service Fund Appropriations, and providing
the usual daily o~eration of the Municipal
City of Roanoke, an emergency is declared to
IT ORDAINED by the Council of the City of
sections of the 1989-90 Internal Service
be, and the same are hereby, amended and
follows, in part:
ApPropriations '
Materials Control
Capital Outlay (1) .................................
$ 172,487
45,781
Retained Earnings
Retained Earnings - Unrestricted (2) ...............
1) Other Equipment
2) Retained Earnings
- Unrestricted
(006-050-1613-9015) $ 14,544
(006-3336) (14,544)
$2,382,608
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
A~I-£~ST:
City Clerk.
Roanoke, Virginia
May 7, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Bid to Purchase a Two (2)
Ton Forklift, Bid No.
90-3-33
I
to the
action.
concur with the bid committee recommendation relative
above subject and recommend it to you for appropriate
R%spe%c ~11 y Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
Roanoke, Virginia
May 7, 1990
Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT:
Bid to Purchase a Two
Ton Forklift, Bid No.
90-3-33
(2)
I. Backqround
Retained Earninqs accounts are designated in
Internal Service Funds to support prioritized
expenditures necessary for the effective and
efficient continued operation of those
Internal Service Departments.
March 9, 1990 specifications and request for
quotations were specifically sent to seven
(7} vendors listed on the City's bid list. A
public advertisement was also published in
the Roanoke Times and World News on March 11,
1990.
~__r_~s~ponses were received until 2:00 p.m.
on March 23, 1990 after due and proper
advertisement· All bids so received were
publicly opened and read in the Office of the
Manager of General Services.
II. Current Situation
Four (4) bid responses were received·
tabulation is attached.
Bid
All bids received were evaluated in a
consistent manner by representatives of Motor
Vehicle Maintenance and General Services.
The lowest bid submitted by Sydnor
Services, Inc. meets all required
specifications for a total cost of
$14,~44.00.
Industrial
III. Issues
A. Need
B. _C__o_m]~ .l~_i a n c e_ with_Specifications
C. Fund availabilitl
Bid No. 90-3-33
Page 2
IV.
Alternatives
A.
Council accept the lowest responsible bid for
one (1) new two (2) ton Forklift as submitted
by Sydnor Industrial Service, Inc. for the
total amount of ~14,544.00.
~e_d_ - Requested unit will replace a
1953 model which has continuous
maintenance problems, with an ever
increasing difficulty in locating repair
parts due to the age. Also, the new
requested unit will be equipped with
additional safety features that complies
with OSHA standards.
Compliance with specifications - The bid
submitted by Sydnor Industrial Services,
Inc. meets all required specifications.
Fund availability - Funds for this
expenditure is available in Internal
Services prior year retained earnings.
B. Reject all bids
Need - Current equipment could not
respond to the need due to continuous
maintenance problems.
Compliance with Specifications - would
not be a factor with this alternative.
Fund availability - Prior year retained
earnings would not be expended.
Recommendation
Council concur with Alternative "A" - accept
the lowest responsible bid for one (1) new
two (2) ton Forklift as submitted by Sydnor
Industrial Service, Inc. for the total cost
of $14,544.00.
Bid No. 90-3-33
Page 3
Appropriate $14,544.0Q from Internal Services
prior year retained earnings account to
Materials Control account 006-050-1613-9015
to provide for the purchase of this requested
equipment.
Respectfully Submitted,
Committee:
Jam~ A. McClung~
D. Darwin Roupe
cc: City Attorney
Director of Finance
0
0
0
0
0
0
0
L)
0
Office of the City Clerk
May 9, 1990
File #282-183-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30026-50790 accepting the
bid of Zarn, Inc., for furnishing and delivering nine thousand
(9,000) pod type recycling carts, in the total amount of
$182,070.00. Resolution No. 30026-50790 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 7, 1990.
Sincerely, )
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Eric.
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Donald E. Keaton, Manager, Refuse Collection
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room456 MunidpalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)985-2541
Office of the C~t¥ Clerk
May 9, 1990
File #282-183~472
Mr. Thomas W. Riggs
President
Municipal Equipment
127 East Main Street
Woodstock, Georgia 30188
Dear Mr. Riggs:
I am enclosing copy of Resolution No. 30026-50790 accepting the
bid of Zarn, Inc., for furnishing and delivering nine thousand
(9,000) pod type recycling carts, in the total amount of
$182,070.00. Resolution No. 30026-50790 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 7, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described equipment.
Sincerely, ,_~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
Room45& MunkipaiBuiiding 215Church Avenue, S.w. Roanoke, Virginia 24011 (703)981-2541
Office of the C!ty Clerk
May 9, 1990
File #252-183~472
Mr. John S. Ammondson
Product Manager
Zarn, [nc.
P. O. Box 1350
Reidsville, North Carolina
27323-1350
Dear Mr. Ammondson:
I am enclosing copy of Resolution No. 30026-50790 accepting the
bid of Zarn, Inc., for furnishing and delivering nine thousand
(9,000) pod type recycling carts, in the total amount of
$152,070.00. Resolution No. 30026-50790 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, May 7, 1990.
Sincerely, ~l~..__'
Mary F. Parker, CMC/AAE
City Clerk
MFP : ra
Enc.
Room456 MunicipalBuilding 215Chinch Avenue, S.W. Roanoi~e, Vizgini& 24011 (703)~181-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 7th day of May, 1990.
No. 30026-50790.
A RESOLUTION accepting the bid of Zarn, Inc., made to the
City for furnishing and delivering nine thousand (9,000) pod type
recycling carts; and rejecting all other bids made to the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of Zarn, Inc., made to the City, offering to
supply nine thousand (9,000) pod type recycling carts meeting all
of the City's specifications and requirements therefor, for the
total bid price of $182,070.00, which bid in on file in the
Office of the City Clerk is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase order
therefor, incorporating into said order the City's specifica-
tions, the terms of said bidder's proposal and the terms and pro-
visions of this resolution.
3. Any and all other bids made to the City for the
aforesaid procurement are hereby REJECTED, and the City Clerk is
directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
Roanoke, Virginia
May 7, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Bids on Pod Type Recycling Carts
Bid Number 90-3-48
This is to concur in the Bid Committee's report relative to
the above subject and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert,
City Manager
WRH/DEK:mc
pc: City Attorney
Director of Finance
Roanoke, Virginia
May 7, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bids on Pod Type Recycling Carts
Bid Number 90-3-48
I. Background:
A. February 20, 1990 City Council approved funds to initiate a
residential solid waste recycling program.
B. Bids were received, in the office of the Manager of General
Services April 3, 1990, at 2:00 p.m. for pod-type recycling carts,
at which time all bids so received were publicly opened and read.
Bid tabulation is attached.
II. Current Situation:
A. Bid responses received are as follows:
1. Two (2) responses for pod type recycling carts.
B. Ail bids were evaluated in a consistent manner by
representatives of the following departments.
General Services
Refuse Collection
III. Issues:
A. Need.
B. Compliance with Specifications.
C. Fund Availablity.
IV. Alternatives:
A. Council accept the low bid for nine thousand (9,000) pod
type recycling carts by Zarn Inc, for the total amount of
$182~070.00.
1. Need - this alternative will provide for the purchase of
pod type recycling carts so we can begin recycling program.
2. Compliance with specifications - the bid as recommended in
this alternative meets all city specifications.
Mayor Taylor and Council Members
Pagp 2
3. Fund Availability - funds are available in other equipment
program for this purchase, account # 001-052-4210-9015.
B. Reject all bids.
1. Need - initiating of the residential solid waste
recycling program would be delayed.
2. Compliance with specifications - would not be a factor
in this alternative.
3. Fund availability - funds designated for this purchase
would not be expended.
V. Recommendation:
A. Council concur in Alternative "A" and accept the low bid
for nine thousand (9,000) pod type recycling carts from Zarn Inc.
for a total amount of $182,070.00.
Committee:
Respectfully submitted,
William F. Clark
Donald E. Keaton
D. Darwin Roupe
DEK:mc
pc: City Attorney
Director of Finance
~ o
o
CITY OF ROANOKE, VA.
Hay 7, 1990
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of
Joel M. Schlanger
Monthly Financial Report
City Council
Attached is a copy of the financial report for the
month of March, 1990.
JMS/kp
GENERAL FUND
CONTINGENCY BALANCE
AS OF MARCH 31, 1990
General Contingency:
Balance July 1, 1989
Management and Budget
Management and Budget
Economic Development
City Clerk
City Council
TAP
Jail
Engineering
Economic Development
Economic Development
Economic Development
Community Planning
Management and Budget
Management and Budget
Building Maintenance
Miscellaneous
Management and Budget
Management and Budget
Economic Development
Economic Development
Management and Budget
Dir. of Human Resources
Library
Social Services
Emergency Services
Dir. of Human Resources
Management and Budget
Management and Budget
Snow Removal
Management and Budget
Management and Budget
Management and Budget
City Clerk
Consolidation Expenses
Consolidation Expenses
Property Appraisal
Art Purchases
Aid to Hugo Victims
Homeless Grant Match
G.E.D. Grant Match
Bridge Inspection
Marketing Shell Building
Marketing Shell Building
Parking Survey
Travel Expense
Consolidation Study
Consolidation Study
Courthouse Renovations
Cable TV Contract
Consolidation Expenses
Consolidation Expenses
Marketing Shell Building
A & P Property Appraisal
Consolidation Expenses
Drug Task Force Expenses
Automated Library System
Furniture and Equipment
Transport Billing Service
Swimming Pool Passes
Consolidation Expenses
Consolidation Expenses
Snow Removal
Consolidation Expenses
Consolidation Expenses
Consolidation Expenses
Furniture
$ 498,529
5,000
5,000
3,500
1,415
6,500
30,000
1,117
(123,000
4,000
5,000
2,000
5,000
5,000
5,000
5,000
358
5,000
5,000
3,995
3,500
5,000
2,000
15,327
3,500
5,000
500
5,000
5,000
75,090
2,141
5,000
2,370
( 4,992)
$143,224
Maintenance of Fixed Assets Contingency:
Balance July 1, 1989
Building Maintenance
Building Maintenance
Building Maintenance
Third Street Annex Roof
Melrose Library Roof
Roof Repairs
200,000
50,000)
14,200)
30,985)
104,815
GENERAL FUND
CONTINGENCY BALANCE
AS OF MARCH 31, 1990
(Co.tinued)
Equipment Replacement Contingency:
Balance July 1, 1989
School Board
City Attorney
Transfer to Capital Fund
Refuse Collection
Police Patrol
Street Maintenance
Crisis Intervention
Building Maintenance
Refuse Collection
Signals and Alarms
Billings and Collections
Police Patrol
School Buses
Typewriter
Flood Reduction
Vehicles
Radios'
Vehicles
Vehicles
Vehicles
Recycling Program
Vehicle
Automated Meter Reading
Grant Local Match
Total Contingency Balance
$ 750,000
(150,000
( 875
(150,000
88,508
37,375
20,480
15,940
17,474
35,000
30,515
41,646
( 6,438)
155~749
$403~788
CITY OF ROANOKE
GENERAL FUND
STATEMENT OF REVENUE
Seneral Property Taxes
Oiher Local Taxes
Permits, Fees, and Licenses
Fines and Forfeitures
Revenue From Use of Money &
Prol~rty
Education
Hremts-in-Aid Ccmnon~alth
Hrants-in-Aid Federal ~overnment
Charges for Current Services
Miscellaneous Revenue
Internal Services
Total
¥~r to I~te for t}m
July 1~.31 ~y 1-~.31
19~-89
$21,922,978 ' $24,323,620 10.95% $ 45,501,500
23,136,675 23,872,605 3.18% 35,423,000
354,189 332,031 (6.26%) 445,000
544,454 454,236 (16.57%) 568,000
866,932 1,006,170 16.06% 1,456,000
21,991,075 21,801,788 ( .86%) 31,718,251
13,834,292 14,260,613 3.08% 22,969,333
85,589 20,622 (75.91%) 27,000
1,578,331 1,792,644 13.58% 2,418,906
342,051 279,857 (18.18%) 371,428
1,050,164 1,081,689 3.00% 1,545,800
~5,706,730 $89,225,875
53.46%
67.39%
74.61%
79.97%
69.11%
68.74%
62.09%
76.38%
74.11%
75.35%
69.98%
4.11% $142.444.218
3
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
General 6overnment
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation & Cultural
Community Development
Education
Debt Service
Non-Departmental
Total
Year to Dete fc~r the Period
1-~ar.31 Ju.ll 1dlar.31 Pero~,.a~e O~sac~ber~d
19~8-89 1909-90 of ~ Ba.lancm
$ 5,996,284 ~ 6,081,491 1.42% $ 2,070,566
2,073,343 2,297,738 10.82% 802,890
18,143,859 19,722,497 8.70% 6,000,495
14,494,700 14,881,461 2.67% 4,610,129
8,486,824 9,108,864 7.33% 2,809,117
2,461,357 2,791,301 13.40% 916,277
884,006 985,372 11.47% 257,608
41,528,804 46,108,523 11.03% 17,517,823
7,028,440 7,520,831 7.01% 857,616
641,904 4,639,800 622.82% 2,332,171
$101,739,521 $114,137,878 12.19% $38,174,692
Con~t F:i~ml Year
Revised Percent o~ B~get
8,152,057 74.60%
3,100,628 74.11%
25,722,992 76.67%
19,491,590 76.35%
11,917,981 76.43%
3,707,578 75.29%
1,242,980 79.27%
63,626,346 72.47%
8,378,447 89.76%
6,971,971 66.5~%
$152,312r570 74.91%
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES AND
UNENCUMBERED APPROPRIATIONS SLg~ARY AS OF MARCH 31, 1990
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
& Conmumication
0ther Infrastructure
Projects
Capital Improvement
Reserve
Total Capital Projects
Fund
Prior Year Curr~t ¥~ar ~ ~l~litur~
1,427,922 $ 4,344,550 $ 5,772,472 $ 4,798,936 $ 973,536 $ 89,634 $ 883,902
602,225 8,09~,765 8,694,990 5,146,464 3,548,526 20,457 3,528,069
54,194 667,423 721,617 430,226 291,391 143,964 147,427
1,112,191 4,425,101 5,537,292 3,224,395 2,312,897 912,587 1,400,310
4,223,475 4,300,491 8,523,966 7,115,080 1,408,886 1,225,371 183,515
1,151,281 153,795 1,305,076 921,766 383,310 53,718 329,592
267,514 14,288,200 14,555,714 474,049 14,081,665 i26,956 13,954,709
2,969,073 1,207,055 4,176,128 4.176.128
$11,807,875 $37,479,380 ~49,287,255 $22,110,916
4,176,171I
$27,176,339 $2.572,687 $24,603,657
5
CItY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR T}IE 9 MONTHS ENDED MARCH 31, 1990
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expenses
Total Non-operating Expenses
1990
$ 812,074
1,089,290
78,364
33,865
727,319
17%626
2~911~538
639,437
1,085,877
253,674
142~837
2~121{825
789,713
516~074
273~639
148,072
3,413
3,845
155~330
428,969
7~500
7~500
1989
$ 794,254
1,106,592
79,399
51,162
770,612
298~288
3~100~307
606,831
905,469
303,019
172~376
1~987~695
1,112,612
503~005
609,607
141,677
3,713
555
2t028
147t973
757,580
13{700
13~700
Net Income
$ 421~469
$ 743~880
6
WATER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Water - New Service, Hyd., Lines
Water - Unidentified Plant Replacement
Water - Fire Hydrants
Expand Carvins Cove Plant
FC Plans & Specs
CC Security/Concession Replacement
FY86 Project Design
12 Line Airport Road
Edgewood Replacement
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$309,038
162,003
12,306
87,213
108,240
99,979
12,103
44,352
5~794
841,028
237~799
$603~229
NO~E: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
7
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATE)~NT
FOR THE 9 MONTHS ENDED MARCH 31, 1990
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expenses
Total Non-Operating Expenses
Net Income (Loss)
1990
$2,919,320
733,089
230,639
1,059,044
37,957
85,272
11~146
5~076r467
981,894
2r884~782
3~866~676
1,209,791
694~204
515~587
174,665
26,847
7~436
208~948
724,535
63~281
63~281
$ 661~254
1989
$2,936,406
455,960
178,090
587,536
36,119
77,106
11~498
4r282~715
936,866
2~944~325
3~881{191
401,524
680,765
279,241)
169,845
19,949
2{021
191{815
( 87,426)
77~018
77~018
164,444)
SEWAGE TREATMENT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Unidentified Construction
FY86 Projects Design
S.T.P. Land Acquisition
Fine Mesh Screens
STP - Dechlor Facility
Williamson Road Storm Drain Ph. 2, Cont. IIB
Mud Lick Sanitation Sewer Replacement Ph. II
Williamson Road Storm Drain Ph. 2, Cont. IIC
Coyner Springs Sewer
Williamson Road Storm Drain Ph. 2, Cont. IIE
Williamson Road Storm Drain Ph. 2, Cont. IF
Roanoke Diesel Engine #7
Williamson Road Storm Drain Ph. 2, Cont. IG
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 29,853
90,190
26,387
19,721
66,281
159,137
373,360
482,816
523,234
412,255
112,832
20,401
630
18~258
2,335,355
1~202,772
$1,132z583
NOTE: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
ROANOKE REGIONAL AIRPORT CO~4ISSION
COMPARAT/VE INCOME STATEME~
FOR THE 9 MONTHS ENDED MARCH 31, 1990
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Cormmissions
Fuel and Oil Sales Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Interest Income - Airport Debt Service Account
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Paying Agent Fees
Interest Expense - '88 Rev. Bond Issue
Total Non-Operating Expenses
1990
$ 362,137
129,141
81,781
459,137
22,672
1,340,172
17,724
29,699
2,442r463
656,899
1,071,092
1~727r991
714,472
718,684
( 4,212)
166,167
26~240
192,407
188,195
75,278
3,104
273,205
351,587
1989
$ 326,797
116,110
144,551
21,926
17,868
1,156,594
27,372
61,797
1~873~015
405,126
914~513
1,319~639
553,376
398,304
155~072
135,207
135,207
290,279
79,622
79~622
Net Income (Loss)
163,392)
$ 210r657
10
ROANOKE REGIONAL AIRPORT COMMISSION
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Furniture and Equipment
Vehicular Equipment
Other Equipment
Unidentified Construction
Repaint R/W & T/W Markings
Relocation Expenses
Runway Extension #23
New Terminal Building
Terminal Related Projects
General Aviation Development
FAR Part 150 Noise Study
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 3,023
44,831
18,115
28,572
2,366
680
283,887
23,779,584
13,022
21,391
25~148
24,220,619
18r975~312
$ 5~245~307
NOTE: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
11
CITY OF ROANOKE
C/VIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDED MARCH 31, 1990
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative: Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
1990
$ 255,901
45,789
83,847
1,765
66,192
88~723
542~217
424,076
214,938
495,615
62,595
8~164
1~205~388
663,171)
257{297
920,468).
30,429
3,805
34~234
1989
311,377
40,283
105,125
2,662
98,451
74~448
632~346
402,734
272,395
414,779
54,382
4~011
1~148~301
515,955)
242r198
758,153)
30,615
3¢045
33~660
Net (Loss)
886,234)
724,493)
12
CIVIC CENTER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Elevator for Handicapped
Trade & Convention Center Study
Fire Alarm System
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 53,578
154,816
45,124
16r597
270,115
62r628
$207~487
NOTE: Some of these projects are continued from FY88 and FY89 with inception to
date totals.
13
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDED MARCH 31, 1990
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net Income
1990
$5~016r900
5r016~900
2,979,639
1~501~781
4~481~420
535,480
516~047
19,433
108~946
108~946
$ 128~379
1989
$4~636~511
4{636,511
2,808,165
1~282~296
4r090~461
546,050
463~524
82,526
68~421
68~421
$ 150~947
14
INTERI~ SERVICE FUND
CONTINIIED
Capital Outlay Not Included in Operating Expenses:
Project
CIS - Other Equipment
MC - Furniture & Equipment
MVM - Other Equipment
ULS - Vehicular Equipment
ULS - Other Equipment
ULS - Land Purchase
ULS - Construction - Structures
Year to Date
Expenditures
$139,792
9,468
2,901
86,165
23,383
1,050
93~032
Total
~355~791
15
CITY OF ROANOKE, VI8OINIA
CITY TBEABURE8~S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED HARCN D1, 1990
TQ THE DiRECTQR OF FINANCE
GENERA~ 5TA!EMENT OF ACCOUh~AB~LITY OF THE CITY TREABUDE8 OF THE CIlY OF BDANOKE, VIRGINIA
FQR FHE ~JNDS JF SAZO CI)? THE mONTH ENDED MARCH 31, 1990
FUND BALANCE AT RECEIPTS
FEB 28, 1990
GENERAL $712,950 I2 $18,816,315.40
CARiTAL $i7,I01788 06 $I,169,148 §3
dE~T SErViCE ($662,661 34) $!.638,897.11
WATE~ $2,433,307.94 $349,764.21
SEWAGE l~EATmEHT $2,q05~830.18 $I,052,827.05
AiRPONT $2,7BI,901.95 S238,088 84
CZv~C CCNTE~ $~3,089.88 $98,180 30
iNTErNAL SErViCE $1,76~,680.01 $498,~60.71
PAYROLL ($2,~aB,?22.BT) $8,795,487.13
PUBLIC ASSISTANCE ($388,986 9~) $409,810 97
~IFTH DIBT CONBODTIUH ($87,01996) $131,340.90
GBANT PDOG~AMB ($1,383,49t 27i $§68,989.90
OISBUDSEMENT5
S14,768,870.98
$676 77N.A4
$231 815,40
$518 747.07
$892 908.60
$8~8 138.51
$151 13921
$596 529.76
$11,163 990.06
S$83 94689
$10~ 161.36
$736 861.44
BALANCE AT BALANCE AT
MAR. 31, 1990 MA8 31, 1989
15288,90§ 46) $2,309,268.60
$17,594,15615 $16,545,291.23
$744,480.37 $589,734.68
$3,2B6,325,08 $2,191,930.34
$8,366,768.63 $8,589,80~.94
$2,6~1,83~28 $3,378,841.88
$2,361.00 $168,754.48
$1,664,313.96 $1,388,943.19
($4,834,483.381
15363,78~.871 1531~,706.93)
~$37,640.4~) S134,91~.34
151,378,76~.8~1 ($1,684,080 §8)
TOTAL $22,808,730.23 $38,803,008.10 S30,600,798.03 $20,412,940.33 $33,883,600.33
CERTIFICATE
I HEREBY CEQTiFY THAT THE FODEGOING IS A T~UE STATEMENT OF NY ACCOUNTABILITY TO THE CITY OF
~OANDKE~ U!DGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEDEBF FD~ THE NONIH ENDING
NA~CH BI, 1990 THAT SAID FODEOQING:
CEDTIFICATE5
CASH OF DEPOSITS
UNITED STATES
SECURITIES
CASH IN HANO $400,328.01
CASH IN DANK $1,018,412.3~
INVESTMENTS ACQUIRED F80M COMPETITIVE PROPOSALS:
CHARTER FEDEBAL SAVINGS BANK
$5,000,000.00
COREAST SAVINGS DANK
$9,000,000.00
RERPETUAL SAVINGS BANK
$6,000,000.00
SIGNET BANK $3,000,000.00
TOTAL8
$400,528.01
$1,018,413.38
$3,000,000.00
$3,000,000.00
$6,000,000.00
$5,000,000.00
TOIAL5 S1,412,940.33 $14,000,000.00 $3,000,0D0.00 $E0,418,940.33
DATE: APRIL 11, 1990
3.6
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR ~ 9 MON~i~S ENDED MARC~ 31, 1990
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1990
$3,957,429
3,595,323
631,206
205r087
$8r389~045
1989
$3,326,610
3,388,760
812,606
174,934
$7,702~910
F. XPENSES
Pension Payments
Commissions
Active Service Death Benefit
Expense from Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
$3,583,651
279,205
8,023
143,307
153~475
4t167~661
$4~221~384
$3,377,821
206,675
24,374
197,203
106r973
3~913~046
$3~789~864
17
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF MARCH 31, 1990
ASSETS
Cash
Investments:
(market value - 1990 $107,358,509 and
1989 $ 95,819,818)
Total Assets
1990 1989
$( 627) $ 887
100r031~085
$100,030r458
90~414~939
$90,415~826
LIABILITIES AND FUND BALANCE
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$ 95,809,074
4~221~384
100~030~458
$100~030~458
$86,625,962
3~789~864
90~415~826
$90~415~826
18
'~1 James M. Turner, Jr., Chairman
Sallye T. CoJemon, Vice Chairman
Guy W. Byrd, Jr.
Roanoke
City School Board
P.O Box 1.~10r~, Roanoke, Virginia ~40:~1 ·
Marllyn C. Curtis William White, Sr.
Thomas L Orr Frank P. Tara, Superintendent
Velma B. Self Richard L, Kelley, Clerk of the Board
703-981-~81
May 7, 1990
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The state's recent financial difficulties have created a crisis with the
state Literary Fund. It now appears that the Literary Fund loan of $1.0
million for Oakland Elementary School will not be received until the summer
of 1991. To assist school divisions in need of their Literary Fund loans,
the state has approved a Virginia Public School Authority bond issue for
July, 1990 that would provide school divisions with their loan proceeds in
August, 1990. The interest rate on the bond issue will be subsidized by
the state and the interest rate to the school division will be 4%. A Fact
Sheet is attached further explaining this situation.
Because of the short timeframe in meeting the requirements of the
VPSA bond issue, City Council at its May 7 meeting is requested to author-
ize public notice of a public hearing on the proposed VPSA bond issue.
The public hearing would be held in conjunction with the City Council
meeting scheduled for May 29.
The details of Roanoke City's participation in the issuance of the VPSA
bonds have been coordinated with the City Director of Finance and City
Attorney. The Roanoke City School Board requests that City Council
approve the requirements of the public hearing process for bond issuance
in order to meet state legal requirements.
The School Board appreciates the expeditious manner in which City
Council and its administrators have acted in order to ensure participation in
the VPSA bond issue.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
Enc.
CC:
School Board Members
Dr. Frank P. Tota
Mr. W. Robert Herbert
Mr. Joel M. Schlanger
Mr. Wilburn C. Dibling
Excellence in Education J
May 4, 1990
FACT SHEET
Subject: Literary Fund Loan, Oakland Elementary School'~
The Literary Fund loan of $1.0 million for Oakland Elementary School was ap-
proved by the state in September, 1989 and the loan was placed on the waiting
list for receipt of funds. The state projected that loan funds would be received
in October, 1990 with· the .first debt service payment scheduled for October, 1991.
In order to balance the state budget the General Assembly recently transferred
$45.0 million from the Literary Fund. This transaction has created a cash flow
crisis for the Literary Fund and school divisions will be forced to wait an
additional 6 to 12 months for receipt of their loan funds. It is now anticipated
that loan funds for Oakland Elementary School would not be'r. eceived until at least
July, 1991.
To assist school divisions in need of their Literary Fund loan proceeds, the
General Assembly at its April one-day special session approved a Virginia Public
School Authority (VPSA) bond sale with a Literary Fund interest rate subsidy.
The bond sale would occur in July, 1990 and it would provide school divisions
now waiting for a Literary Fund loan with the amount approved for the loan in
August, 1990. While the interest rate on the bond i~sue is estimated to be 7.0%
to 8.0%, the state interest rate subsidy would result in a net interest rate to
Roanoke City Schools equal to the Literary Fund rate of 4.0%. The, state will also
provide $5,500 to cover the costs of bond counsel.
The consequences of participating in the VPSA bond sale are as follows:
Capital funds would be received in August, 1990 rather than the summer
of 1991 preventing a future delay in elementary school renovation proj-
ects.
B. The principal amount for the bond would be $265,000 less thin the Liter-
ary loan reducing the amount of debt outstanding for the locality.
C. The bond principal amount of $735,000 will not be applied against the
Iocality's Literary Fund loan ceiling of $20.0 million; thus· providing
fund n§ flexibility for future school projects.
A disadvantage to the bond sale is that debt service payments for the
Literary loan would not be due until October, 1991, while the. bond issue
would require a debt service payment of $'26,470 in FY91. Since' no funds
have been budgeted in FY91 for this payment, the School Board initially
must set aside $26,470 of its $75,000 contingency fund to meet the pay-
ment.
Because of the short timetable set by the state, the School Board and City Coun-
cil must act on the VPSA bond resolution and application by May 29. The City
Attorney and Director of Finance have been informed of this matter and we are
now working with them to prepare the necessary bond documents.
rg
May 7, 1990
Honorable Mayor and Members of City Council
Joel M. Schlanger
I, Joel M. Schlanger, Director of Finance of the City
of Roanoke, in accordance with paragraphs (h) and (i) of Section
25.1 of the Charter of the City of Roanoke, do hereby certify
that funds required for the 1990-91 General Fund, Water Fund,
Sewage Treatment Fund, Roanoke Civic Center Fund, and Internal
Service Fund budgets will be available for appropriation.
JMS:pac
Office of the City Clerk
,May 9, 1990
File #60
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Berbert:
I am attaching copy of Ordinance No. 30030-50790 adopting the
annual General Fund Appropriation of the City of Roanoke for the
fiscal year beginning July 1, 1990, and ending June 30, 1991, in
the amount of $152,035,635.00. Ordinance No. 30030-50790 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, May 7, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr.
Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. James D. Ritchie, Director of Buman Resources
Mr. William F. Clark, Director of Public Works
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Arcelia B. ~aston, Junior Accountant, Office of
.~anagement and Budget
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. O. Box 1689, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room456 MunicipalRuilding 215Church Avenue, $. W. Roanoke, Virginia 24011 (703}981-2541
IN '£~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of May, 1990.
No. 30030-50790.
AN ORDINANCE adopting the annual General Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1,
1990, and ending June 30, 1991; and declaring the existence of an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the General Fund in the fiscal year beginning July 1, 1990,
and ending June 30, 1991, shall constitute a General Fund and
that as much of the same as may be necessary be, and the same is
hereby appropriated to the following uses and purposes, to-wit:
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Co~nonweaIth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous
Education:
State Schqol~Funds
State Sales Tax (ADM)
Federal School Funds
Other School Revenue
Total Revenue
$22,292,347
7,502,571
1,485,416
1t434t133
$ 48,616,705
37,905,000
520,218
593,000
1,661,170
25,285,750
28,000
4,458,346
252,979
32,714t467
$152,035,635
APPROPRIATIONS
Council
City Clerk
City Manager - Administration
Office of Management and Budget
City Attorney
Director of Finance
Billings and Collections
Commissioner of Revenue
Treasurer
Real Estate Valuation
Board of Equalization of Real Estate
General Services
Municipal Auditing
Director of Utilities and Operations
Director of Administration and Public Safety
Personnel Management
Risk Management
Director of Human Resources
Director of Public Works
Registrar
Circuit Court
Clerk of Circuit Court
General District Court
Juvenile and Domestic Relations Court
Juvenile and Domestic Court Clerk
Sheriff
Law Library
Commonwealth's Attorney
Police - Administration
Police - Investigation
Police - Patrol
Police - Services
Police - Training
Fire - Administration
Fire - Technical Services
Fire - Operations
Fire - Training and Safety
Subsidies to EMS
Jail
Juvenile Detention Home
Outreach Detention
Juvenile Probation House
Crisis Intervention
Building Inspection
Emergency Services
Emergency Medical Services
Animal Control
Street Maintenance
Street Paving
Communications
Snow Removal
Street Lighting
Signals and Alarms
$ 237,445
2,455,436
6,060,409
1,318,799
184t841
283,253
238,831
8,677,223
127,211
$ 221,666
277,958
479,103
320,974
526,283
1,533,924
792,460
730,521
685,032
703,716
21,800
211,403
380,184
125,437
110,861
533,862
374,924
122,687
110,316
146,038
136,043
850,357
34,158
150,470
26,333
1,342,070
145,048
671,977
10,256,930
9,326,518
195,932
4,028,870
620,685
155,569
338,695
367,822
709,519
208,134
735,767
241,198
2,313,305
650,000
1,500,266
103,560
899,000
660,382
APPROPRIATIONS (continued)
Refuse Collection
Custodial Services
Engineering
Building Maintenance
Grounds Maintenance
Roanoke City Health Department
Mental Health and Retardation
Citizens Services Committee
Total Action Against Poverty
Social Services - Administration
Income Maintenance
Social Services Services
Employment Services
Temporary Food Assistance
State and Local Hospitalization
Nursing Home
Roanoke City Public Schools
Parks and Recreation
City Market
Contributions
Libraries
Community Planning
Economic Development and Grants
Grant Compliance
Municipal Parking Garage
Greater Roanoke Transit
Community Education
Cooperative Extension Program
Fringe Benefits
Miscellaneous
Transfer to Other Funds
Contingencies
Personnel Lapse Contingency
Total Appropriations
394,380
3,706,214
6,065,165
576,347
14t404
$ 3,967,212
912,585
1,220,076
2,914,405
2,950,711
1,041,453
306,588
285,000
141,948
10,756,510
40,220
1,223,941
63,829,541
1,277,873
11,677
795,091
1,847,858
363,752
291,946
52,738
120,533
272,605
41,133
74,954
917,000
109,850
10,284,370
1,456,308
(550,000)
$152t035~635
2. That all salaries and wages covered by the Pay Plan,
paid from the appropriations herein, shall be paid in accordance
with the provisions thereof;
3. That the Director of Finance be, and he is hereby
authorized and directed to transfer between accounts such
appropriations for salaries and wages for the labor force as may
be necessary to cover cost of labor performed by one department
for another;
4. That this Ordinance shall be known and cited as the
1990-91 General Fund Appropriation Ordinance; and
5. That in order to provide for the usual daily operation
of the municipal government, an emergency is deemed to exist, and
this Ordinance shall be in full force and effect on and after
July 1, 1990.
ATTEST:
City Clerk.
Office of the C!ty Clerk
March 21, lggo
File #60-4~8B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance
annual Water Fund Appropriation of
fiscal year beginning July 1, 1990,
the amount of $4,841,128.00. Ordinance
adopted by the Council of the City of
meeting held on Monday, May 7, lg90.
Ho. 30031-50790 adopting the
the City of Roanoke for the
and ending June 30, 1991, in
Ho. 30031-50790 was
Roanoke at a regular
Sincerely, ~12~-~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
~r. Barry L. Key, Manager, Office of Management and Budget
Ms. Arcelia B. Haston, Junior Accountant, Office
Management and Budget
of
Room 456 MunicipaIBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (70.1) 981-2541
IN '£~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of May, 1990.
No. 30031-50790.
AN ORDINANCE adopting the annual Water Fund Appropriation of
the City of Roanoke for the fiscal year beginning July 1, 1990,
and ending June 30, 1991; and declaring the existence of an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Water Fund in the fiscal year beginning July 1, 1990, and
ending June 30, 1991, shall constitute a Water Fund and that as
much of the same as may be necessary be, and the same is hereby
appropriated to the following uses and purposes, to-wit:
Operating
Non-Operating
Total Revenue
$4,080,000
146,000
$4t226,000
APPROPRIATIONS
General Operating Expense
Water Pumping Station and Tanks
Water Purification
Depreciation
Interest Expense
Capital Outlay
$1,624,601
592,754
825t137
$3,042,492
719,636
6,000
lt073~000
Total Appropriations $4,841,128
2. That all salaries and wages covered by the Pay Plan,
paid from the appropriations herein, shall be paid in accordance
with the provisions thereof;
3. That this Ordinance shall be known and
1990-91 Water Fund Appropriation Ordinance; and
cited as the
4. That in order to provide for the usual daily operation
of the municipal government, an emergency is deemed to exist, and
this Ordinance shall be in full force and effect on and after
July 1, 1990.
ATTEST:
City Clerk.
Office of the C?y Clerk
May 9, 1990
File #60-2~
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30032-50790 adopting the
annual Sewage Treatment Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 1990, and ending June 30,
1991, in the amount of $6,852,094.00. Ordinance No. 30032-50790
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, May 7, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
F~nc o
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. SteYen L. Walker, Manager, Sewage Treatment Plant
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Arcelia B. Heston, Junior Accountant, Office
_~anagement and Budget
of
Room456 MunicipalSuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)g81-2541
IN ~ CO~CIL OF T~ CI~"~ OF RO;~NOKE, VIRGINIA,
The 7th day of May, 1990.
No. 30032-50790.
AN ORDINANCE adopting the annual Sewage Treatment Fund
Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1990, and ending June 30, 1991; and declaring
the existence of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Sewage Treatment Fund in the fiscal year beginning
July 1, 1990, and ending June 30, 1991, shall constitute a Sewage
Treatment Fund and that as much of the same as may be necessary
be, and the same is hereby appropriated to the following uses and
purposes, to-wit:
Operating
Non-Operating
Total Revenue
$6,410,000
306,000
$6~716t000
APPROPRIATIONS
Administrat£on~
Lateral Maintenance and
Replacement
Maintenance
Operations
Laboratory
Depreciation
Interest EXpense
Capital Outlay
Total Appropriations
$1,438,388
1,220,000
749,947
2,041,301
243~821
$5,693,457
1,018,637
70,800
69,200
$6,852,094
2. That all salaries and wages covered by the Pay Plan,
paid from the appropriations herein, shall be paid in accordance
with the provisions thereof;
3. That this Ordinance shall be known and cited as the
1990-91 Sewage Treatment Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation
of the municipal government, an emergency is deemed to exist, and
this Ordinance shall be in full force and effect on and after
July 1, 1990.
ATTEST:
City Clerk.
Office of the City Clerk
May 9, 1990
File #60-1~2
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance Ho. 30033-50790 adopting the
annual Civic Center Fund Appropriation of the City of Roanoke for
the fiscal year beginning July 1, 1990, and ending June 30, 1991,
in the amount of $1,982,524.00. Ordinance No. 30033-$0?90 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, May 7, 1990.
Sincerely, ~7~ . j ~l~._~----~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Eric.
pc: Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Bob E. Chapman, Manager, Civic Center
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Arcelia B. gaston, Junior Accountant, Office of
Management and Budget
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN '£~ COUNCIL OF ~ CI~ OF ROANOKE, VIRGINIA,
The 7th day of May, 1990.
No. 30033-50790.
AN ORDINANCE adopting the annual Civic Center Fund
Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1990, and ending June 30, 1991; and declaring
the existence of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Civic Center Fund in the fiscal year beginning July 1,
1990, and ending June 30, 1991, shall constitute a Civic Center
Fund and that as much of the same as may be necessary ~, and the
same is hereby appropriated to the following uses and purposes,
to-wit:
Operating
Non-Operating
Total Revenue
$ 929,100
700,120
$1t629,220
APPROPRIA%~IONS
Operating E~pe~se
Promotional Expense
Depreciation
Capital Outlay
$1,507,859
71t361
$1,579,220
353,304
50,000
Total Appropriations $1,982,524
2. That all salaries and wages covered by the Pay Plan,
paid from the appropriations herein, shall be paid in accordance
with the provisions thereof;
3. That this Ordinance shall be known and cited as the
1990-91 Civic Center Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation
of the municipal government, an emergency is deemed to exist, and
this Ordinance shall be in full force and effect on and after
July 1, 1990.
ATTEST:
City Clerk.
Office of the City Clerk
May 9, 1990
File #60
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30034-50790 adopting the
annual Internal Service Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 1990, and ending June 30.
1991, in the amount of $7,144,624.00. Ordinance No. 30034-50790
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, May 7, 1990.
Sincere ly, ,~
Mary F. Parker, CMC/AAE
City Clerk
MFP: r a
Enc .
pc:
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. William F. Clark, Director of Public Works
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Arcelia B. Haston, Junior Accountant, Office of
Management and Budget
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)g81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of May, 1990.
No. 30034-50790.
AN ORDINANCE adopting the annual Internal Service Fund
Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1990, and ending June 30, 1991; and declaring
the existence of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Internal Service Fund in the fiscal year beginning
July 1, 1990, and ending June 30, 1991, shall constitute an
Internal Service Fund and that as much of the same as may be
necessary be, and the same is hereby appropriated to the
following uses and purposes, to-wit:
Operating
Non-Operating
Total Revenue
$7,227,591
35,000
$7,262,591
APPROPRIATIONS
City Inform~ti0n Systems
Materials Control
Management Services
Utility Line Services
Motor Vehicle Maintenance
Fringe Benefits
Personnel Lapse
Contingency Reserve
$1,992,622
158,772
428,246
2,712,471
1,817,513
35,000
(100,000)
100,000
Total Appropriations $7,144,624
2. That all salaries and wages covered by the Pay Plan,
paid from the appropriations herein, shall be paid in accordance
with the provisions thereof;
3. That this Ordinance 'shall be known and cited as the
1990-91 Internal Service Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation
of the municipal government, an emergency is deemed to exist, and
this Ordinance shall be in full force and effect on and after
July 1, 1990.
ATTEST:
City Clerk.
Office of the C?y Clerk
.~ay g, 1990
File #15-18~
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30035-50790 adopting and
establishing a new Pay Plan for officers and employees of the
City, effective July 1, 1990; providing for merit increases;
authorizing annual salary increments for certain officers and
employees for use of private motor vehicles; repealing Ordinance
No. 29557, adopted May 8, 1989, to the extent of any inconsis-
tency; and providing for an effective date of July 1, 1990.
Ordinance No. 30035-50790 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 7, 1990.
Sincerely,
Mary F. Parker,
City Clerk
CMC / AA E
MFP:ra
Enc.
pc:
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. O. Box 1689, Salem, Virginia 24153
Dr. Frank P. Tots, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
The Honorable Gordon E. Peters, City Treasurer
Mr. Von W. Moody, III, Director of Real Estate Evaluation
Mr. William L. Brogan, Municipal Auditor
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 2;1011 (703)981-2541
Mr. W. Robert
May 9, 1990
Page 2
Herbert
pc: Mr. William F. Clark,. Director of Public Works Mr. James D. Ritchie, Director of Human Resources
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
Mr. Barry L. Key, Manager,
~s. Arcelia B. Haston,
~anagement and Budget
and
Office of Management and Budget
Junior Accountant, Office of
IN THE COUNCIL OF THE CITY OF
The 7th day of May, 1990.
No. 30035-50790.
ROANOKE,
VIRGINIA,
AN ORDINANCE to adopt and establish a new Pay Plan for
officers and employees of the City effective July 1, 1990;
providing for merit increases; authorizing annual salary in-
crements for certain officers and employees for use of private
motor vehicles; repealing Ordinance No. 29557, adopted May 8,
1989, to the extent of any inconsistency; and providing for an
emergency and an effective date.
BE
follows:
1. Pursuant
as amended, there
IT ORDAINED by the Council of the City of Roanoke as
to §2-69, Code of the City of Roanoke (1979),
is hereby adopted by the Council and made
applicable to all classified officers and employees of the
City on July 1, 1990, the Pay Plan hereinafter set out in its
entirety, which shall read and provide as follows:
PAY PLAN - FISCAL YEAR 1990-91
PAY MINIMUM MARKET MAXIMUM
GRADE ANNUAL RATE ANNUAL
1 $10,523.24 $13,154 $15,784.86
2 11,049.48 13,812 16,574.48
3 11,602.50 14,503 17,403.62
4 12,182.30 15,228 18,273.58
5 12,792.00 15,990 19,188.00
6 13,751.14 17,189 20,626.84
7 15,126.28 18,908 22,689.68
8 16,714.36 20,893 25,071.54
9 18,468.84 23,086 27,703.26
10 20,408.70 25,511 30,613.18
11 22,551.10 28,189 33,826.78
12 24,918.40 31,148 37,377.60
13 27,548.04 34,435 41,322.06
14 30,468.10 38,085 45,702.02
15 33,712.90 42,141 50,569.22
16 37,319.88 46,650 55,980.08
17 41,331.94 51,665 61,998.04
18 45,795.88 57,245 68,694.08
19 50,764.74 63,456 76,147.24
20 56,298.32 70,373 84,447.48
80% 100% 120%
PERCENT OF MARKET
- 2
2. The Pay Plan adopted by this Ordinance shall remain in
effect until amended by Council.
3. Pursuant to $2-88, Code of the City of Roanoke (1979), as
amended, effective July 1, 1990, the City Manager shall promulgate
and cause to be distributed among the officers and employees of the
City a Classification Plan, consisting of a plan of classification
assigning a pay grade, pay range in accordance with this Ordinance
and class code to each position in the classified service of the
City.
4. Merit increases in an amount of not less than 8.1 percent
of the market rate of the relevant pay grade shall be added to the
annual salary rates of officers and employees achieving satisfactory
review of service on their merit review dates under merit evalua-
tion procedures promulgated by the City Manager; provided, however,
when any such merit increase would cause an officer or employee to
exceed the maximum pay range applicable to such officer's or
employee's position, such officer or employee shall receive a merit
increase only in such amount as will not exceed the maximum pay
range for such officer's or employee's position.
5. Notwithstanding Paragraph 4, with respect to any officer
or employee whose salary on June 30, 1990, is below the applicable
minimum for his pay range, such officer's or employee's annual salary
rate shall be adjusted to the applicable minimum effective July 1,
1990. Thereafter, such officer or employee shall be eligible for a
merit increase, assuming satisfactory service, upon his merit
review date in an amount of not less than 8.19 of market rate added
to his annual salary rate on June 30, 1990.
0. Annual salary increments payable on a bi-weekly
provided for the hereinafter set
quire the
tinely used in the course
basis
are
out job classifications which re-
incumbent to privately own or lease a motor vehicle rou-
of conducting City business as follows:
POSITION TITLE
Appraiser
Assistant City Manager
Assistant Civic Center Manager
Assistant to City Manager
for Community Relations
Deputy Chief Commissioner of Revenue
License Inspector/Auditor
City Attorney
City Clerk
Director of Real Estate Valuation
Director of Administration and
Public Safety
Director of Finance
Director of Human Resources
Manager of Civic Center
Municipal Auditor
Recreation Supervisor
Senior Appraiser
Superintendent of Social Services
Tax Compliance Auditor
Youth Services Planner
ANNUAL SALARY
INCREMENT
$ 1,620.00
1,800.00
990.00
1,080.00
1,300.00
1,300.00
1,800.00
1,800.00
1,800.00
1,800.00
1,800.00
1,800.00
990.00
1,800.00
990.00
1,620.00
450.00
1,300.00
900.00.
- 4 -
If the requirement that any of the foregoing officers or employees
own or lease a motor vehicle for routine use in the conduct of City
business should be eliminated, then the salary increment established
by this Ordinance shall be terminated as of the date of elimination
of such requirement.
7. To the extent of any inconsistency, Ordinance No. 29557,
adopted by this Council on May 8, 1989, is hereby REPEALED.
8. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect on and after July 1,
1990.
ATTEST:
City Clerk.
- 5
Office of the ~ty Clerk
May g, 1990
File #132
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30036-50790 establishing the
annual salaries of the Mayor, Vice-Mayor and Council Members for
the fiscal year beginning July 1, 1990, and providing for an
effective date of July I, 1990. Ordinance No. 30036-50790 was
adopted by the
meeting held on
Council of the City of Roanoke at a
Monday, May 7, 1990.
Sincerely, ?ik~.~.~_..~
Mary F. Parker, CM~/AAE
City Clerk
regular
MFP:ra
Enc.
pc: Mr. W.
Robert Herbert,
City Manager
Room456 MunicipalBuilding 215Chinch Avenue, S.W. Roanoke,¥kginia 24011 (703)~81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The ?th day of May, 1990.
No. 30036-50790.
AN ORDINANCE establishing the annual salaries of the Mayor,
Vice-Mayor and Council Members for the fiscal year beginning July 1,
1990; and providing for an emergency and an effective date.
WHEREAS, §14.1-47.2, Code of Virginia (1950), as amended, autho-
rizes this Council, notwithstanding any contrar~ provision of law,
general or special, to set annual salaries by ordinance for the Mayor,
Vice-Mayor and each member of Council within certain limits, and this
Council is desirous of exercising this authority;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
as follows:
1. For the fiscal year beginning July 1, 1990, and ending June
30, 1991, and for succeeding fiscal years unless modified by action of
this Council, the annual salaries of the Mayor, Vice-Mayor and each
member of Council shall be as follows:
15,000
- $ 13,000
remain in effect until amended or
City Council.
for the usual daily operation
Mayor
Vice-Mayor and Council
Members
2. This ordinance shall
by ordinance duly adopted by
repealed
3. In order to provide of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect on and after July 1, 1990.
ATTEST:
City Clerk.
Office of the C?y Clerk
May 9, 1990
File #104-83-1-16~-250-38
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30037-50790 establishing
annual salaries for the City Manager, City Attorney, Director of
Finance, Director of Real Estate ~luation, Municipal Auditor and
City Clerk for the fiscal year beginning July 1, 1990, and pro-
viding for an effective date of July 1, 1990. Ordinance No.
30037-50790 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, May 7, 1990.
Sincerely, /_~
Mary F. Parker, CMC/AAE
City Clerk
MFP: r a
Enc.
pc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance
Mr. Van W. Moody, III, Director of Real Estate Valuation
Mr. William L. Brogan, Municipal Auditor
Room456 MunicipalBuilding 215Church Avenue, S.W. Roanoke, Virginia 24011 (703)g81-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
/he 7th day of May, 1990.
No. 30037-50790.
AN ORDINANCE establishing annual salaries for the City Manager,
City Attorney, Director of Finance, Director of Real Estate Valuation,
Municipal Auditor and City Clerk for the fiscal year beginning July 1,
1990; and providing for an emergency and an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning July 1, 1990, and ending June
30, 1991, and for succeeding fiscal years unless modified by ordinance
duly adopted by this Council, the annual salaries of Council-appointed
officers shall be as follows:
City Manager
City Attorney
Director of
Director of
Valuation
Municipal Auditor
City Clerk
Finance
Real Estate
- $
- $
- $
- $
$ 90,000
$ 80,000
80,000
2. For Fiscal Year 1990-1991 and succeeding
the Director of Finance is hereby directed to pay
Corporation as deferred compensation on behalf of
53,000
55,000
49,000
fiscal years,
to ICMA Retirement
the incumbent City
Clerk an amount equal to nine (9) percent of her annual salary as
established by this Ordinance or subsequent enactments of this
Council. In no calendar year shall the amount contributed on behalf
of such officer exceed $7,500 or the maximum amount permitted by the
Internal Revenue Code and IRS Regulations to be deferred annually on
a tax free basis.
3.
municipal
ordinance
1990.
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect on and after July 1,
ATTEST:
City Clerk.