HomeMy WebLinkAboutCouncil Actions 06-25-90(30112)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 25, 1990
2;00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call.
The invocation will be delivered by Mayor Noel C. Taylor.
The Pledge of ALlegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Recognition of services rendered to the City of Roanoke by
The Honorable James O. Trout, Member, Roanoke City Council.
Resolution No. 30112-62590 was adopted in recognition of
The Honorable James 0. Trout. (6-0, Mr. Trout abstained from
voting.)
Resolution No. 30113-62590 was adopted in recognition of
The Honorable Robert A. Garland. (6-0, Mr. Garland abstained
from voting.)
BID OPENINGS
A. Bids for removal of ACM Ceiling at the Roanoke Civic
Center Auditorium.
Thirteen bids were referred to a committee
Messrs. Garland, Chairman, Snead and Clark
tion, report and recommendation to Council.
composed of
for tabula-
C-1
CONSENT AGENDA (Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND ~ILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, Ooaras, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (A)
(1), Code of Virginia (1950), as amended.
(1)
C-2
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (A) (1), Code of Virginia
(1950), as amended.
Qualification of Messrs. Finn D. Pincus and Emanuel C.
Edwards as members of the Roanoke City School Board for terms of
three years each commencing July 1, 1990, and ending June 30,
1993.
RECOMMENDED ACITON: Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Request to present a progress report on Total Action
Against Poverty in the Roanoke Valley since the fire in
December and alternatives for a permanent location. Mr.
Cabell Brand, President, Board of Directors, and Mr.
Theodore J. Edlich, III, Executive Director, Total Action
Against Poverty, Spokesmen.
Council concurred in the Mayor's appointment of Council
Members Elizabeth T. Bowles, David A. Bowers and Howard E.
Musser as the City's representatives to work with City and
TAP officials to study alternatives for a new headquarters
for Total Action Against Poverty in the Roanoke Valley,
Inc.
Petitions and Communications:
A communication from Vice-Mayor Beverly T. Fitzpatrick,
Jr., with regard to potential benefits of a lobbyist to
assist elected officials with certain projects which are
important to the economic vitality of the City of Roanoke.
Referred to the City Manager, City Attorney and Director of
Finance for study and report to Council.
A communication from the Roanoke City School Board
requesting approval for the close out of 36 completed
school grants.
Adopted Ordinance No. 30114-62590.
out of the Council Chamber.)
(6-0, Mr. Garland was
A communication from Mr. Harwell M. Darby, Jr., Attorney,
representing the Industrial Development Authority of the
City of Roanoke, requesting approval of a plan to assist
Quibell Corporation in financing the acquisition, construc-
ton and equipping of a manufacturing facility to be located
in the Centre for Industry and Technology, Lots 9 and 10,
by issuance of up to $2,500,000.00 of industrial develop-
ment revenue bonds.
Adopted Resolution No. 30115-62590.
out of the Council Chamber.)
(6-0, Mr. Garland was
Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
A report recommending authorization to use Mill
Mountain property for installation and maintenance of
an automatic rain guage, and acquisition of three ease-
ments on property owned by the Virginia Department of
Transportation and Elizabeth Arden, which are needed
for completion of the total Integrated Flood
Observation and Warning System for the Upper Roanoke
River Basin.
Adopted Ordinance No. 30116-62590. (6-0, Mr. Garland
was out of the Council Chamber.)
A report recommending authorization to execute an
agreement with the Southwest Virginia Community
Development Fund for administration and implementation
of the Western Virginia Revolving Loan Fund.
Adopted Resolution No. 30117-62590. (6-0,
Fitzpatrick was out of the Council Chamber.)
Mr.
A report with regard
increased operating
rates.
to water and sewage capital needs,
costs, and revised water and sewer
Adopted Resolution No. 30118-62590. (7-0, as amended.)
Council concurred in a one time increase in the water
rate of 12%, a one time increase in the sewer rate of
12%, approved connection charges proposed by the City
Manager, agreed to maintain the current regressive rate
structure, and requested the City Manager to report to
Council with a proposal for financing the Falling Creek
Filter Plant Project.
o
A report concurring in a report of a bid committee with
regard to air conditioner replacement at the National
Guard Armory, roof replacement at the Olde Mill
Building, and office and storage buildings for the Mill
Mountain Zoo.
Adopted Ordinance No. 30119-62590 and Resolution No.
30120-62590. (7-0)
(3)
bo
A report recommending appropriation of $341,716.00 from
the 1989-90 Capital Maintenance and Equipment
Replacement Program to the Capital Projects Fund, to
support the continuation of planning/analysis activi-
ties requisite to developing final builaing plans and
specifications for 118-124 Campbell Avenue, S. ~.
Adopted Ordinance No. 30121-62590. (7-0)
A report concurring in a report of a bid committee
recommending that a unit price contract be awarded to
Handy Dump, Inc., for providing bulk container collec-
tion service to the City, on a unit price basis of
$8.25 per unit, for a term of one year commencing July
1, 1990, and ending June 30, 1991.
Adopted Resolution No. 30122-62590. (7-0)
A report recommending waiver of standard rental fees
for use of Victory Stadium, National Guard Armory,
River's Edge Sports Complex,. and Fallon Park Pool, ana
granting concession rights to Virginia Amateur Sports,
Inc., for the Virginia CorEast Games to be held on July
5 through July 8, 1990.
Adopted Resolution No. 30123-62590. (7-0)
8. A report with regard to customer service charge recom-
mendations for fiscal year 1990-91.
Adopted Resolution No. 30124-62590. (7-0)
A report recommending acceptance of 1990-91 Community
Development Block Grant funds, authorization to execute
the requisite Grant Agreement, and appropriation of
funds therefor.
Adopted Ordinance No. 30125-62590 and Resolution No.
30126-62590. (7-0)
Director of Finance:
1. A financial report for the month of May, 1990·
Received and filed.
City Attorney:
A report recommending adoption of a measure which would
provide for a uniform $25.00 fine for handicapped
parking violations.
Referred to the City Manager for study, report and
recommendation by the next regular meeting of the
Council on Monday, July 9, 1990. (6-1, Mr. Fitzpatrick
voting no.)
(4)
A report transmitting an Ordinance to readopt and
reenact the Code of the City of Roanoke (1979), as
amended, in order to properly incorporate amendments
made by the General Assembly at the previous Session to
State statutes that are incorporated by reference in
the City Code.
Adopted Ordinance No. 30127-62590. (7-0)
6. Reports of Committees:
A report of the committee appointed to tabulate bids
received for Phase 2 of the Falling Creek Filter Plant,
recommending that a contractual agreement be entered into
with Acorn Construction, Ltd., in the amount of
$1,004,119.00 and 335 consecutive calendar days, and that
funds be appropriated therefor. Council Member Robert A.
Garland, Chairman.
Adopted Ordinance No. 30128-62590 and Ordinance No.
30129-62590. (7-0)
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
10.
o
A Resolution recognizing and commending the Honorable
Robert A. Garland, Member of City Council.
*See Page 1.
Motions and Miscellaneous Business:
Mayor and Members of City
boards, commissions and
member of the Roanoke
listed on a communication from the
June 25, 1990.
a. Inquiries and/or comments by the
Council·
b. Vacancies on various authorities,
committees appointed by Council.
Elected Mr. Wallace I. Allen as a
Redevelopment and Housing Authority.
Reappointed all persons
City Clerk under date of
Other Hearings of Citizens:
Certification
of Executive Session. (7-0)
(~)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of June, 1990.
No. 30112-62590.
A RESOLUTION recognizing and commending the Honorable
James O. Trout, Member of City Council.
WHEREAS, the Honorable James O. Trout was born in Salem,
Virginia, on April 6, 1930, and was educated at the Univer-
sity of Virginia and Virginia Polytechnic Institute, receiv-
ing a B.S. Degree in Civil Engineering from Virginia
Polytechnic Institute in 1957;
WHEREAS, Mr. Trout was first elected to City Council in
1968, and was thereafter elected three more times and was
once appointed to fill an unexpired term on City Council,
serving from September 1, 1968, to June 30, 1976, and from
May 11, 1982, to June 30, 1990, a total of sixteen years;
WHEREAS, Mr. Trout served as Vice-Mayor from September
1, 1968, to August 31, 1972;
WHEREAS, Mr. Trout has given unselfishly of his time and
ability, serving as Chairman of the Economic Development
Commission and as a Member of Council's Audit Committee,
Personnel Committee and Budget and Planning Committee; and
WHEREAS, in his public service, Mr. Trout demonstrated
a keen interest in economic development and education and
always displayed personal characteristics of honesty,
integrity, energy, enthusiasm and dedication to improving
the quality of life in the City;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that the Council adopts this means of recognizin~
and commending the very meritorious services rendered to the
City of Roanoke and its people by the Honorable James O.
Trout.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 25th day of June, 1990.
No. 30113-62590.
A RESOLUTION recognizing and commending the Honorable
Robert A. Garland, Member of City Council.
WHEREAS, the Honorable Robert A. Garland, a retired
pharmacist, was born in Roanoke on February 3, 1923, and was
educated at Fork Union Military Academy and the Medical Col-
lege of Virginia;
WHEREAS, Mr. Garland has served a total of twenty-four
years on City Council, first being elected in 1962, and serv-
ing from September 1, 1962, to August 31, 1966, and there-
after being elected six more times, serving continuously from
September 1, 1970, to June 30, 1990;
WHEREAS, Mr. Garland served as Vice-Mayer from September
1, 1962, to August 31, 1964, and from October 29, 1975 to
June 30, 1976;
WHEREAS, Mr. Garland has given unselfishly of his time
and ability, serving as Chairman of Council's Bid Committee,
as a member of Council's Personnel and Water Resources
Committees and as a member of the Roanoke Civic Center
Commission; and
WHEREAS, in his public service, Mr. Garland demonstrated
a keen interest in financial matters and in public procure-
ment of construction and equipment and always displayed
personal characteristics of honesty, integrity, attention to
detail, frugality, diplomacy, courteousness and friendli-
ness;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that the Council adopts this means of recognizing
and commending the very meritorious services rendered to the
City of Roanoke and its people by the Honorable Robert A.
Garland.
ATTEST:
City Clerk.
JAMES 9.
MC. NDAY,
COU~C I L
TRgUT'S LAST CITY COUNCIL MEETING
JU~JE~=, ~
CHAMBERS
MAYOR NCSL C. TAYLOR
AND
ON THIS MONDAY, JUNE 25, THIS PARTICULAR GROUP OF
u,~,U J,~l_ '~.*~"4~ '-' THE
....... _,x= SATHERS TOGETHER FOR LAST T-_ME.
TODAY ~.(E HAVE TFE CRPORTUNITY TO REFLECT ON COUNCILMAN
J~MES TROUT'S YEARS OF SERVICE TO THIS ~-n. * ~,
~MdU ,ITY, AND
EXPRESS OUR AFPRECIATICN AND GRATITUDE FOR THE LOYALtTY
>ND HAPD ~¢¢ORK HE HAS GIVEN TO THE CITY OF ROANOKE.
r FEEL WE WOULD BE REMISS TO ALLOW THIS LAST MEETi~dG OF
COUNCIL TO CLOSE ~OR THIS FISCAL YEAR WITHOUT °~Y!JG
TRIBUTE TO A COMRADE AND FELLOW COUNCILMAN WHO ~AS
LABORED ZEALOUSLY FOR T~E ON-GOING PROGRESS OF THE CITY
OF ROANOKE.
DURING HIS 16 v=~_,=,c CN Cn ,.',,'-'~' ~-,~, 'rD,- T HAS SERVED
T=ES AND HAS MADE TREMENDOUS CONTRIBUTIONS, ESPECIAL_,
IN THE AREA OF ECONOMIC DEVELOPMENT. HE HAS CHAIRED
THE ECONOMIC DEVELOPMENT COMMISSION SINCE ITS INCEP
~'~*;--,,¢ A'~q_ bE POINT WITH ~, RI~n~ TO WHAT HAS BEEN OUR
_~',,,... IN -rH~- ROANOKE CENTER FOR INDUSTRY AND =n_._
AND A PLAN OF DEVELOPMENT WHICH LEAD TO THE LOCATION D?
COOPER INDUSTRIES~ VITRAMON~ ORVIS~ SOUTHERN BELL, AD
VANCE STORES AND THE RECENT PURCHASE OF THE SHELL
BUILDING BY THE QUIBEL CORPORATION. WE ALSO NOTB THE
P~RCHASE OF AN ADDITIONAL 145 ACRES OF LAND CONTIGUOUS
TO TI~E ROANOKE CENTER FOR INDUSTRY AND TECHNOLOGf.
3
THIS IS JUST '~
-~- EXAMPLE D-- JI:l T~CUT'S CO/IM!T~ENT TD
IN ADDITION TO HIS DEEP AND ABIDING INTEREST ZN ECO~.~OM
Im_ AF~D ~_~B. DEVELCPMENT, COUNCILMAN TRO!dT H~S
........
DERSTA~DI~JG S,~ H~W CUR EDUCATION SYSTEM AND ECONOMIC
=~ ........ T PROGRAM ~40RK HAND-iN-HAND.
~A~RIFICZALLY OF HIS TIME A~D ENERGY.
=- .~= ~VIDENCES OF THE FUTURE PROGRESS
~[C~']~ A ~EAL!TY~ AS A REULT OF HIS SERVZCE. AND ~0
~m~._.~T CONCERNING JIM TROUT ~OULD BE
WITHOUT ACKNOWLE~GI~J~. _ HIS CCNCERN FO~',
LIFE EXPER~I~r~ BY -' '~'~"'
..... =O~ ~,~ -.= CITIZENS
-~, '..l==~Y iTS
CHILDREN.
HE BAS GIVEN
AS WE LOCKm~uui~ .....
z'-~. IS OUR HOPE THAT THE YEARS AHEAD WILL BE OI~L,D=.
A BEEP SENSE OP SATISFACTION FOR WHAT HE HAS HELPED
: ~NE~.S ~LL ~'E THE ~ENT~FY~NB
SHARES IT WITH A CHARMING LADY, WHO HAS STOOD
~'-UR~u--~=LW AT HIS SIDE IN ALL THE THINGS HE HAS AT
TE?PTED ?0 DO FOR ~=~
...... E. =RMENT OF OUR TOTAL COM
~4741 TY.
ZT ~S
:,~-=:-1 -'-: =aSUR~' THAT ~,'~E' ,-A,-,=E TO PRESENT =m*-*-
~=~ ,., EXPPESSICN CP OI;R GRATITUDE ~'mR E:UT
-- , --. HIS
ST~>~D ING ',,,IERK.
PRESENTATION OF GIFTS.
June 25, 1990
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
The following is a schedule of gift
Mrs. Trout:
presentations for Mr. and
Resolution of Appreciation Vice-Mayor Fitzpatrick
Silver Tray - Council Member Garland
Clock - Council Member MUSser
Letters from President Bush and Governor Wilder - Council
~ember Bowers
Airport Terminal Photograph - Mr. Herbert
Roanoke/Virginia Basket for Mrs. Trout - Council Member
Bowles
Key to the City -Mayor Taylor
Your willingness to participate in the presentation of
appreciated.
gifts is
With kindest personal regards, I am
Sincerely yours,
Mary F. Parker,
City Clerk
CMC/AAE
MFP:sw
pc: Mr. ~. Robert Herbert, City Manager
Room 456 Municipa~ Building 215 Church Avenue S W Roanoke, Virginia 24011 (703) 981-2541
Office af the
June 25, 1990
The Honorable Vice ~ayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
r e Ly, ~.
Noel C. TayFor
Mayo r
NCT:ra
Room 452 Municipal Building 215 Church Avenue, S.W. Raanoke, "~rginia 240t t ,'703) 981-2-~4
June 27, 1990
File #15-467
~r. James M. Turner, Jr., Chairman
Roanoke City School Board
P. O. Box 1689
Salem, Virginia 24153
Dear Mr. Turner:
This is
~dwards
Board for terms of
and ending June 30,
to advise you that ~essrs. Finn D. Pincus and Emanuel C.
have qualified as Trustees of the Roanoke City School
three years, each, co~encing July 1, 1990
1993. ,
Sincerely, ·
Mary F. Parker, CMC/AAE
City Clerk
~FP:ra
pc: Dr. Frank p. Tota, Superintendent of Schools, p. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, p. 0. Box 13105, Roanoke, Virginia 24031
Room 456 Municipal Building 215 Church Avenue SW Roanoke, Virginia 240tl (703) 981-2541
0-2
Oath or Affirmation of Office
Stat. ol Izirgini~. clt~ ol ltoanol~e, to .~it:
I,. FINN D. PINCUS
· do solemnly swear (or' affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
][ will faithfully and impartially discharge and perform ail the duties incumbent upon me ~
a member of the Roanoke City School Board for a term of three years,
commencing-july 1, 1990, and ending June 30, 1993.
ac'cording to the best of my ability. So help me God.
Subscribed and sworn to before me, thi~ I~ day of
May 23, 1990
Mr. Finn D. Pincus
1116 Winchester Avenue, S.
Roanoke, Virginia 24015
Dear Mr. Pincus:
At the regular meeting of the Council of the City of Roanoke held
on Monday, May 14, 1990, you were elected as a member of the
Roanoke City School Board for a term of three years, commencing
July 1, 1990, and ending June 30, 1993.
Enclosed you will find a Certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
S. Wa
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
For your information and pursuant to Section 2.1-341.1, Code of
Virginia (1950), as amended, I am enclosing copy of the Freedom
of Information Act.
Sincerely, ~l~t~-~.4.~..~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc o
pc:
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. O. Box 1889, Salem, Virginia 24153
Dr. Frank P. Tara, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room 456 Municipal Building 215 Church Avenue SW Roanoke, Virginia 24011 (703) 981-2541
COMMONWEALT[t OF
CITY OF ROANOKE
VIRGINIA
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 14th day of May, 1990, FINN D. PINCUS was elected as a member
of the Roanoke City School Board for a term of three years, com-
mencing July 1, 1990, and ending June 30, 1993.
Given under my hand and the Seal of the City of Roanoke this
23rd day of May, 1990.
City Clerk
0-2 ; :.
Oath or Affirmafion ,6f'Office
Stat~ o~ Virginia, Cirri oI Roanoke, to .~it:
I, EMANUEL C. EDWARDS
· do solemnly swear (or aflinn) that
will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
will faithfully and impartially discharge and perform all the duties incurabcnt upon me its
a member of the Roanoke City School Board for a term of three years,
commencin'g July 1, 1990, and ending June 30, 1993,
ac'cording to the best of my ability. So help me God.
Subscribed nnd sworn to before me, this /'~':~ day qf ~,,~3~, /~;~9'0
Office of the City Clerk
.!4ay 16, 1090
#467
Mr. Emanuel C. Edwards
119 Wells Avenue, N. W.
Roanoke, Virginia 24016
Dear Mr. Edwards:
At the regular meeting of the Council of the City of Roanoke held
on Monday, May 14, 1990, you ware elected as a member of the
Roanoke City School Board for a term of three years, commencing
July 1, 1990, and ending June 30, 1993.
Enclosed you will find a Certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
$. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
For your information and pursuant to Section 2.1-341.1, Code of
Virginia (1950), as amended, I am enclosing copy of the Freedom
of Information Act.
Sincerely, '~x~-~---
Mary F. Parker, ClffC/AAE
City Clerk
MFP:ra
Enc.
pc:
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. O. Box 1089, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room 456 Municipal Building 215 Church Avenue, S.w. Roanoke, Virginia 24011 (703) 981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 14th day of May, 1990, EMANUEL C. EDWARDS was elected as a
member of the Roanoke City School Board for a term of three
years, commencing July 1, 1990, and ending June 30, 1993.
Given under my hand and the Seal of the City of Roanoke this
16th day of May, 1990.
City Clerk
June 25, 1990
REPORT TO ROANOKE CITY COUNCIL
By - Cabell Brand, President of TAP
This is a report to you, and the community on TAP's 25
our progress since the fire and our plans for the future.
years,
I will
* highlight some of TAP's 25 year history, especially for the
benefit of the incoming new Council Members,
* explain TAP's urgent need to be housed in one central location,
and
* explore with you some of the most viable options for that
location. I have one specific recommendation for you.
Twenty five years ago this month, in June 1965 TAP was
incorporated as a private nonprofit corporation, a public/private
partnership. TAP is an organization that
1. Grew out of this community -- initiated by the Roanoke Valley
Council of Community Services
2. Is governed by the people of this community -- with a Board
of Directors made up of one third representatives of local
governments, one third local businesses and community
organizations, one third representatives of the poor
3. TAP serves the people of this community -- seeking always to
provide innovative programs that meet the needs of low-income
people, and provide a combination of training and services
that enable the disadvantaged to move toward self-sufficiency.
Unfortunately, we are able to serve only one fourth of the
poor but have long range plans to increase our programs.
1
The map on display reminds you of the geographic area
TAP covers.
TAP is a Southwest VA regional organization serving
eleven governmental jurisdictions. But our headquarters have
always been in Roanoke City, and the City has provided a majority
of local cash matching funds, even though it is less than 3% of
our budget.
In the past 25 years we have built up a wealth of
experience and knowledge about programs that are effective in
helping people with a hand up, not a hand out...a hand up so they
will become productive, tax paying citizens in our society. TAP
has been recognized as one of the most effective Community Action
Agencies in the nation. Through the years we have hosted every
Governor of Virginia and countless legislators. TAP and its
spinoff of statewide agencies are recognized authorities in
community organization and water/waste water issues. We have
eagerly shared our expertise -- hosting representatives of the
World Bank, the Ford Foundation, the United Nations Development
Fund. The W. K. Kellogg Foundation held a conference here
bringing about fifty of its medical project directors from across
the United States to visit CHIP, TAP's project bringing together
area health departments and private physicians to provide
comprehenisve health care for low income children.
TAP has developed strategies and techniques of bringing
in outside financial resources to minimize the diversion of local
funds from other desperately needed programs, such as the public
schools.
2
TAP's success in this area has been called extra-
ordinary, bringing over $100,000,000 of outside resources the
past 25 years into the Roanoke Valley to deal with the poor
people of this region! Currently we are bringing over $5.5
million a year from state and federal governments and from
foundations.
Even more important -- TAP has developed techniques of
leveraging these funds so every dollar of public seed money, we
have been able to get from six to ten dollars from other sources.
TAP's success was recognized by CBS who chose TAP as its cover
Story for the "Sunday Morning" Charles Kuralt show last Easter.
A copy of that is available on tape for you if you haven't seen
it. Let me know if you want a copy.
TAP has spent its financial resources on programs; that
is, educational and training programs for the poor. We have
spent very little money on physical facilities. Most of the
buildings we have occupied were previously vacant and the
majority of the facilities were either lent to us rent-free or
given outright. The only major building we have ever purchased
is the Transitional Living Center for the homeless. TAP therefore
has been able to keep its administrative costs low, its operating
costs low, and has leveraged not only the precious dollars we
have received locally and from outside resources, but has
leveraged our staff to be supplemented by about ten volunteers
for every paid staff worker.
TAP currently operates 31 programs. A list of these
programs is included for your information.
In addition to these 31 programs operating today, TAP
3
has run a number of other programs no longer funded, especially a
large number of job training programs -- OIC educational
facility, the Green Thumb senior citizens programs, etc.
Whenever TAP felt it was in the interest of the
community to spin off an operation and let it become self-
supporting, and completely independent with its own board of
directors, we have done this. Projects begun by TAP that are now
independent programs include -- RADAR, Legal Aid of the Roanoke
Valley, League of Older Americans, Virginia Water Project,
Project Discovery, Virginia CARES, and the Southwest Virginia
Community Development Fund. If you add together the current budget
of all these programs, TAP is responsible for over $10,000,000
being spent annually on low income people.
Also, TAP continues to be an active participant in such
community activities as the Roanoke City Drug Task Force, and
housing coalitions.
About three years ago, TAP developed a long range
planning committee to take an objective look at what had been
accomplished and what its opportunities are for the future.
Federal funds were drying up. Money from the Community Services
Block Grant was half what it had been ten years ago. Yet the
needs of the poor were increasing.
The TAP Board decided to go to the community for its
first local fund-raising drive to supplement part of the loss of
federal funds in an effort to keep existing programs intact.
This first fund-raising drive was very successful. We set a goal
of $350,000 and raised over $400,000.
4
In the final phases of our fund-raising drive, two days
before Christmas 1989, the TAP central headquarters burned to the
ground. It was a total loss. Not only did 25 years of records,
history, computers and all the working tools go up in flames, but
the home for the 250 TAP employees (many of whom had worked there
for 5 - 10 - 15 - 20 and even 25 years).
Included in the loss was the Foodbank, with its cooler,
and freezer space -- all of which had been donated by the
community. The statewide programs Virginia CARES, Virginia Water
Project and Project Discovery also lost their records. And when
we speak of "records" -- we mean records of all participants, the
history of their activities, all the correspondence with the
hundreds of foundation grant requests, addresses, contacts, etc.
for 25 years.
Since the fire, TAP and the statewide organizations have
focused on keeping its programs going; 31 programs and three
state organizations -- serving over 11,000 people in the region
every year. We are proud of the dedication of our staff, board
and volunteers. We opened our Head Start Centers and kept every
program going on schedule except the Foodbank. The Foodbank
opened in space donated by Roanoke County, within 60 days, but in
a limited capacity since no freezer/cooler facilities have been
available.
A combination of
space, furniture, working
the community response with temporary
tools, computers, programming together
with the TAP staff has kept all of the existing services and
programs going, and intact! A remarkable achievement.
* We have expanded the CHIP program to bring comprehensive
health care to 1000 area children by Fall 1990 and have laid
plans to expand that program to four other areas in the State.
* We have joined with Sovran Bank in initiating the first
Home Buyers Seminars for low income residents in the Roanoke
Valley.
* We have been working with the local IBM affiliate to expand
our employment and training services located on Campbell Avenue,
into an IBM training site.
* We have intensified our community organization efforts in
areas concerned with high drug use to combat that curse.
* We are currently developing a proposal to continue the
IMAGE Teen Mother Program operated by the Fifth District
Consortium and the Roanoke Department of Social Services,
together with TAP.
* We have begun conversations with local bankers, City and
Housing Authority staff, and Community leaders that we believe
will lead to new housing opportunities for Roanoke City citizens.
* We have begun our twentieth year operating a Summer youth
employment program for two hundred thirty low income young people.
* We have been working with the Inner City Athletic
Association which serves 400 low income youngsters a year, and
involving members of the business community dedicated to
expanding these activities. As a result nearly 50 children will
participate in a new track program operated by volunteers. This
will produce some local national champions this year.
* In the economic development area, soon we hope to announce
soon plans for reopening the supermarket on Melrose and 19th
6
Street.
* We have begun the renovation of the Dumas Hotel as the
Henry Street Music Center which will also house the new TAP
kitchen serving our Head Start and Summer Feeding programs.
Nevertheless, TAP by no means has recovered from the
fire. The amount of time devoted to recovery, the inefficiency
of communications due to the spread of our components across the
City, the lost momentum in our local fund-raising efforts means
we have lost perhaps a year's productivity in terms of what we
might have done.
Most important, it is clearer now than before that TAP's
rebuilding cannot be complete until we move our staff back
together where they can work together on our main focus --
helping people become self-supporting. As one of our board
members said, "TAP is an industry that produces taxpayers".
TAP's strength over the past 25 years has been in working
together, each component program working with the other thirty
for the benefit of our participants. One stop shopping, so to
speak, for those in need.
OPTIONS FOR THE FUTURE
In early January, I appointed a Rebuilding Committee to
examine the options for a future site. It is easy to end up
reacting to a crisis rather than carefully planning and charting
a long range plan.
Members of the Committee have been meeting with the City
Manager and his staff narrowing the options, discussing the
possibilities and opportunities. Out of every problem there is
7
an opportunity.
I would like to address the options that we are now
considering and welcome your input.
In looking at a future site, we need in excess of 50,000
square feet that could accommodate most of TAP's components and
the three statewide agency headquarters: Virginia Water Project,
Virginia CARES, and Project Discovery. It is important to note
that the agency headquarters in Roanoke is unique for statewide
agencies, most of whom are located in Richmond. These agencies
have maintained their Roanoke base because of their unique
affiliation with TAP.
We are seeking a site that has easy access for our
participants, many of whom reside in different neighborhoods in
the Roanoke City community. We want a site that heightens their
self-esteem and by its very nature gives them hope and inspires
them. We want a site that is visible to the total community on
which we more and more depend for volunteers and monetary
contributions. We want a site that adequately showcases what TAP
is about and encourages the contribution of resources from
outside the area.
Finally, we want a site that not only contributes to TAP
but to the community as a whole.
Given these priorities it was most natural that we
consider Henry Street as a potential location for the TAP and
statewide agency offices.
The Henry Street Renewal Project was Mayor Noel Taylor's
dream and a child of Roanoke City Council. This council hired a
consultant to nurture that child and plan for its future. TAP
8
became involved when we developed the Music Center as an economic
anchor for the project. Not only did we want to be apart of
reclaiming a depressed area but we knew Henry Street to be an
important historical symbol of black entrepreneurial talent,
black musical talent, and black determination for a better life.
We were also aware that black people in this community have
historically surrendered area after area in this city for the
good of the entire community. The Commonwealth Project. The
Kimball Project. To some extent Gainsboro. We were heartened by
a dream that would preserve the heritage of blacks in this
community and honor their tremendous contributions in the past
and present.
Fere is the newspaper article on The Henry Street
dedication -- attended by our Governor and others.
Unfortunately, since this time we do not think any serious
consideration has been give to further Henry Street development.
But because of our investment and our current needs, we have
studied this opportunity carefully. The Henry Street Renewal
Program would have many advantages other than just Henry Street
redevelopment. It would tie into the new road and create new
construction in the Northwest part of Roanoke. It could be the
focus of an entertainment center and complement the renovation of
the Hotel Roanoke. It would bring jobs and people to what has
been one of the most
the City.
As you know,
providing
rundown and economically depressed areas in
economic development is the key to
jobs. It is important to remember very few good jobs
9
exist with the low income or poor neighborhoods themselves, and
investors are not usually interested in these areas. Other than
investment by churches, TAP has been the primary source of
economic investment in Northwest Roanoke with the Harrison
Museum, the super market and now Henry Street. Henry Street can
be changed into a proud historical development, which we have
already started. It would create a unique physical facility
bringing together the concepts of historical preservation, urban
renewal, minority employment, economic development and cultural
enrichment. With these objectives, we think we can attract
substantial outside resources to help with this development just
as we did with the Music Center.
We considered Henry Street not only because it met our
criteria but because little was happening there other than the
slow development of the Music Center. We thought we could
contribute to that development. With commercial property on the
West side of Henry Street, and office behind and above that
commercial property we could immediately put 150 people daily in
that area to help restore life to the community. We knew from
the outset it is more difficult to raise local money for a new
facility than to remodel an old facility. Yet, we are ready for
the challenge if the City is also excited about the project and
wants to make an investment in the commercial space, the streets
and parking. It was always clear the project could work if there
were City leadership. We can help, but TAP alone cannot do the
~enry Street Project. We can only proceed with the full
endorsement and support of this Council and the City Staff.
Let me add that we were not alone in considering this
10
option. At least two members of this council suggested the
possibility of Henry Street as the future TAP site. I have
enclosed a preliminary draft of such a plan in your folder. Yet
whether Henry Street is the future site for the TAP offices or
not, we want to go on record supporting the project and urging
this City Council to study Henry Street again now for the benefit of
our entire community. We know you have many other priorities
now,
but if the convention center, the exhibit hall and all the other
major developments do take place, the demand on Roanoke City
revenues may be much greater later than they are now. In fact,
the construction of the new road and overpass on Second Street
creates a unique opportunity to develop Henry Street concurrently
without affecting any potential development east of First Street.
Since it became clear that not all with whom we talked
shared our enthusiasm for Henry Street, we looked elsewhere. The
Stone Printing Building was up for sale. It was in the
geographic area that fit our needs. It met our space
requirements. 10,000 square feet of that space is finished
offices, and we could move part of our operation in immediately.
With equity in the facility we knew that we could obtain at least
$250,000 of foundation money to assist in further renovation.
Stone Printing is not only an existing structure but an historic
landmark in its own right.
There is City opposition to such a plan because it might
limit the City's future flexibility with regard to the trade and
convention center. TAP is fully in accord with the plans for the
11
restoration of the Hotel Roanoke and for the building of a trade
and convention center. In no way do we want to pose any obstacle
to that development. Yet what certainty do we have about either of
these plans? And what if they do not take place or their
completion is delayed several years. Now one we have talked to
thinks the Hotel could reopen in less than two years and probably
longer. Could not TAP be an asset to this area of the City. And
if TAP doesn't buy the building, won't someone else buy it who
might be less cooperative than TAP. For all of these reasons,
the TAP Board of Directors has taken an option on the Stone
Printing Building which expires ~uly 20, 1990. Let me repeat,
Stone Printing is not our first choice. But it is the only
affordable facility we have found for immediate occupancy.
It is my opinion that this is the time for Henry Street.
In fact, if it is not planned now it may never happen. There is
an opportunity to develop Henry Street, at the same time the new
Second Street road is being constructed without interfering with
any of the potential development plans East of Henry Street. The
problem of course is the cost and its relative priority.
The City Administration has suggested a third option,
the School Administration Building. There are several drawbacks
to this facility. The available space is less than we need to
bring key components of TAP and the three statewide agencies
under one roof. There is about $250,000 of asbestos removal yet
to be done on the facility, some work on the gymnasium roof and
the need for parking to be developed. The air conditioning and
heating system are outdated and more costly to operate and
maintain than those in the former TAP building.
12
On the other hand, it has been suggested that if we
moved into the School Administration Building, the School
Administration could then eventually occupy the Jefferson High
School, providing improved space and a more central location for
the School Administration, and a main occupant for Jefferson High
School. At the same time it would remove TAP as an occupant of
the Stone Printing Building and from the area in contention in
some minds.
TAP is interested both in finding the best location for
its facilities and in being a good citizen. For this reason, I have
written the'City Manager indicating that TAP would look favorably
on the School Administration Building, if the Henry Street Renewal
is outside the realm of possibility and if the City will help on
the following:
First, that the building and land be deeded to TAP as a
gift with no restrictions.
Second, that the City remove the existing asbestos, fix
the roof and provide the additional parking.
Third, that all decisions by the appropriate bodies, the
City Council and School Board, be carried out before the
expiration of our option on the Stone Printing Building.
Fourth, that TAP be able to occupy the facilities as
soon as possible. We understand that if an urgent time table is
established, the Jefferson School renovations can be completed
within 18 months to two years.
The major advantage of this solution is that TAP will be
able to contribute some of its insurance money towards programs
13
for the poor in the community, even though we would have to
invest substantially in the renovation of the interior and
utilities of the School Administration Building.
City Council should consider whether a further
investment in the School Administration building is really wiser
than an investment in the Henry Street Renewal Program,
especially since we are told the School Administration Building
location at the interstate exchange has great long range
commercial value.
We have shared with the Roanoke City staff, Council and
the public where we are and what options we are considering. We
are a Community Action Agency with an emphasis on the word,
"Community". We are interested in what you, the elected
representatives of the City, think and what the public at large
thinks.
In summary, since time is a critical consideration for
us, perhaps TAP should consider the Stone Printing Building as a
temporary headquarters, since we can move in immediately. But
we strongly urge the City of Roanoke to redefine now a commitment
to the Henry Street Economic Development program. We ask you to
study the data and cost estimates we have collected. We
encourage you to appoint a committee of 2 or 3 members of the
City Council to work with your City Manager, Ted Edlich and 2
members of the TAP Board to evaluate the various alternatives
suggested here before our Stone Printing Building option expires
on July 20, 1990. Particularly, we suggest you restudy the
possibility of the Henry Street Renewal as an economic
development program. TAP can help bring in outside resources and
14
this program could help with the Hotel Roanoke development
program. With dedication to do the right thing, we can do almost
anything.
Wherever TAP moves, whatever facility that is in the
best interest of TAP and the community for the next 25 years will
be of some cost to everyone, including the City of Roanoke. The
School Adminstration Building, for example, will have a cost
attached to it. The fundamental question, therefore, is what is
in the best interest of the City in making whatever financial
investment is required to help in the TAP relocation efforts.
Over the long term of a 25 year perspective, in my
opinion, the best investment would be on Henry Street. If VPI is
successful with the Hotel Roanoke project, and the convention
center and exhibit hall become a reality, which TAP and we all
hope will take place, the Henry Street commercial economic
development next door is a guaranteed economic success. If the
Hotel Roanoke plans do not materialize or are seriously delayed,
a Henry Street economic development on the North side of the
railroad tracks may even be more important to the City and all
its citizens.
Again, we want to thank the City for all of your help
and the community itself during the past six months of TAP's
emergency. We want to respond to this help with a commitment to
continue vigorously the most effective possible programs to rid
our area of the problems of poverty, which is the cancer on our
society.
15
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #226
Mrs. Elizabeth T. Bowles
Mr. David A. Bowers
Mr. Howard E. Musser
Dear Mrs. Bowles and Gentlemen:
At the regular meeting of the Council of the City of Roanoke held
on Monday, June 25, 1990, you were appointed by Mayor Noel C.
Taylor, and concurred in by Council as Council representatives to
a committee to work with City and Total Action Against Poverty
officials to study alternatives for a new headquarters facility
for TAP.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
pC:
Mr. W. Robert Herbert, City Manager
Mr. Cabell Brand, President, Total Action Against Poverty in
the Roanoke Valley, Inc., Board of Directors, P. 0. Box 429,
Salem, Virginia 24153
Mr. Theodore J. Edlich, III, Executive Director, Total Action
Against Poverty in the Roanoke Valley, Inc., P. 0. Box 2868,
Roanoke, Virginia 24001
~3ell Brand
Chairman ar~l President
David E Herbert, MSW, ACSW
Executive Director
Ninevah Wygal
Executive Secretary
(703) 387-3402
(703) 375-2324
June 6, 1990
The Honorable Noel C. Taylor
Mayor, City of Roanoke
Municipal Building - Room 452
215 Church Avenue, S.W.
Roanoke, VA 24011
Dear Mayor Taylor:
As we have discussed before, now it is time for Council to hear a report on
TAP's progress since the fire, and our alternatives for a permanent location.
We have had a number of discussions over the past five months with the city
administration. We think it is appropriate now for Council to hear firsthand
the work we have done, the options ahead and the enormous opportunities.
Ted and I, together with other members of the TAP Board, will make as
concise presentation as possible. With questions and discussion, we
respectively request between 20 and 30 minutes on the Council agenda for
Monday, June 25, 1990.
Cabell Brand
President
TAP Board of Directors
CB:lib
cc: Ms. Mary S. Parker
Clerk of Council
Center for International Poverty and Resource Studies
Elizabeth Campus * Roanoke College · 1126 Lynchburg Turnpike · EO. Box 429 · Salem, Virginia 24153
June 27, 1990
File #132-137
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Wilburn C. Dibling,
City Attorney
Roanoke, Virginia
Jr.
~r. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Gentlemen:
I am attaching copy of a communication from Vice-Mayor Beverly T.
Fitzpatrick, Jr., with regard to potential benefits of a lobbyist
to assist elected officials with certain projects which ~are
important to the economic vitality of the City of Roanoke, which
communication was before the Council of the City of Roanoke at a
regular meeting held on ~onday, June 25, 1990.
On motion, duly seconded
referred to you for study
and unanimously adopted, the
and report to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
matter was
MFP:ra
Enc.
Room 456 Municipal Building 215 Church Avenue S W Roanoke, Virginia 240t 1 (703) 981-2541
Office of the Council
June 14, 1990
The Honorable Noel C. Taylor and Members of Council
City of Roanoke
215 Church Avenue
Roanoke, Virginia 24011
Dear Mayor and Members of Council:
Attached is an article from the Richmond-Times Dispatch that recently came
to my attention. It relates to the issue of local lobbying on behalf of cities
and counties in the Virginia General Assembly. The article discusses how other
communities in the Coffmonwealth are maximizing benefits by complimenting their
elected officials with full-time lobbyists.
We are most fortunate in the Valley to have one of the finest elected
delegations of any area of the Commonwealth. They not only assist us greatly
in our legislative affairs efforts but are looked to as leading policy makers
for the entire Commonwealth.
However, having someone always there on constant vigil or working the
other senators and delegates on projects can assist our elected senators and
delegates and enhance their ability to help us. Projects such as additional
funding for education, the Trade and Convention Center, the expansion of the
Regional Sewage Plant, the University Connection highway and others need
special attention as we move this Valley forward.
May I suggest that each of you read the material and that we ask the city
manager, city attorney and the director of finance for a report on their
feelings about the assistance a lobbyist, with the Valley's best interests in
mind, might lend to our efforts. Also, I would like to ask our senators and
delegates from the Valley to give us their thoughts on this opportunity and
whether it would benefit their efforts to assist us in those projects vital to
the economic vitality of the city.
Since~
Beverly T. Fitzpatrick, Jr.
Vice Mayor
BTF/ewb
Room 456 Municioot Butldin~ 215 Church Avenue, SW I~anoke, VIn~ima 240tI (703) 08t-2541
The Richmond Times-Dispatch, March 5, 1990
More localities see need for
'eyes' in Assembly
By Chris,me Neuber~er
~eport in April."
. If a thil-time presence in Rich-
~ond gives an edge to some local-
roes, are thee without a steady
Watchdog at a disadvantege?
"Usuafly sma~er localities don't
Counties. "And many smaller coun-
ties just don't see d full-time pres-
Sending a full-time local advocate
to the Assembly tsn't an all-Or-noth.
ities have disdotohed repr~ente.
tii, es to serve on behalf of their re-
gionul planning dismcts.
Many small rural )Unsdlctions
have relied heavily on their egis a-
elected officials make occasional
wanse staff members closely mom-
efforts of lob b.VkSts to ~dlluence legls.
"They're ali lobbyists." said DeL
Clinton Miller. R-Shanandca~
Miller. tried to wm passage of a bill
ly given to locaUtins. ~ any gove,*-ament liaiSOn to
A~ suburban cotmties have swelled, they have sought re~ster as a lobbyist and report his
~ax, the state s mcat poPulousloculit%esadsa mtizens may want," IVliller said.
the ..s~ne .tim. es brenk:nsck paca net mind-
really don't see Why local govern.
ment~ don't go through the appropri.
ate ehannel~ Tha county odminist~.
tur is only a phone eau away.-
Lobbyists mu~t register, pay ~0
per client and submit a financial re-
pert4or the fcar*n~a~h period that
Under state law, lobbying is
fined as "promoting, ad~;ocaUng or
opposing any matter" at the ~ssem.
bly, with the exception of comrmttee
appearances and writtei~
Del. Frank D. Hargrove, R-Hanc-
vet. said be, too. believes that lobbv-
ist~ and liaisons should be treated
alike under state law: "Anyone who
comes tn to promote his or her pro-
gram, whether he represenLs local
worhing for profit-mnkthg enti[ es,"
said Del. C. Richard CranwelL
as clcannghousns, funneling thtor-
marion to le~sthtors and fe~ding
propnsed bills to o~dlais hack home
"I send bills hack home because I
know I don't catch a lot of things,"
said M~ Porter. "It would be impos-
sible for our leg~lators to ha conver-
mcanm{s. They're so busy with com-
legisiatica."
Each day, liaisons work to line un
support for bills their localities wa~t
and tiT. to marshal legislative oppo-
having dire local consequences. Of-
ten working alone, they make regu-
lar rounds of ol~cen, appear before
comrmttees, huddle with lawmakers
in hallway. But they work together
as well.
June 27, 1990
File #60-467-2~2~
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30114-62590 amending and
reordaining certain sections of the 1989-90 Grant Fund
Appropriations, providing for the close out of 36 completed
school grants. Ordinance No. 30114-62590 was adopted by the
Council of the City of Roanoke at a regular meeting held on
~onday, June 25, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
pc: Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, p. 0. Box 1689, Salem, Virginia 24153
Dr. Fran~ P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room 456 MunicipaJ Building 218 Church Avenue SW Roanoke, Virginia 24011 (703) 981-2341
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of June, 1990.
No. 30114-62590.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS,
Government of
exist.
for the usual daily operation of the Municipal
the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ApDroDriations
Education
Chapter I Winter 124-89-1 (1) .....................
Chapter I Summer 124-89-2 (2) .....................
Chapter I Carryover 124-89-3 (3) ..................
Chapter II 87 (4) .................................
Staff Development Title II 86 (5) .................
Staff Development Title II 87 (6) .................
Instructional Services Title II (7) ...............
Chapter II 88 (8) .... .............................
Vocational Education Teen Mothers (9) .............
Summer Youth Employment 89 (10) ...................
Transitional Services 88 (11) .....................
Special Education Tuition 88 (12) .................
Flow Through 89 (13) ........................... ~..
Child Development Clinic 89 (14) ..................
Bureau of Crippled Children 89 (15) ...............
Juvenile Detention Home 89 (
Preschool Inoentive 89 (18) .......................
Vocational Education Equipment 88 (19) ............
Apprenticeship 89 (20) ............................
ABE/DIAL 89 (21) ..................................
GED Testing 89 (22) ...............................
Vocational Education Equipment 89 (23) ............
Artist in Education 89 (24) .......................
$16,733,062
1,476,861
223,150
306,074
174,596
19,274
8,205
16,459
174,867
37,749
41,371
6,491
274,242
623,597
45,663
56,823
36,135
8,177
13,570
252,708
106,751
92,747
6,325
223,926
22,837
Partners in Excellence (25) .......................
Substance Abuse Prevention and Education (26) .....
Governor's School 89 (27) .........................
Grants Development 89 (28) ........................
Regional Science Fair 89 (29) .....................
Chess Program 89 (30) .............................
Revenue
Education
Chapter I Winter 124-89-1 (31) ....................
Chapter I Summer 124-89-2 (32) ....................
Chapter I Carryover 124-89-3 (33) .................
Chapter II 87 (34) ................................
Staff Development Title II 86 (35) ................
Staff Development Title II 87 (36) ................
Instructional Services Title II (37) ..............
Chapter II 88 (38) ...............................
Vocational Education Teen Mothers (39) ...........
Summer Youth Employment 89 (40) ..................
Transitional Services 88 (41) ....................
Special Education Tuition 88 (42) ................
Flow Through 89 (43) ........
Child Development Clinic 89
Bureau of Crippled Children 89 (45) ..............
Juvenile Detention Home 89 (46) ..................
Teenage Mothers Grant (47) .......... ~ ............
Preschool Incentive 89 (48) ......................
Vocational Education Equipment 88 (49) ...........
Apprenticeship 89 (~?!~~~~.
ABE/DIAL 89 (51)...
GED Testing 89 (52) ...............................
Vocational Education Equipment 89 (53) ............
Artist in Education 89 (54) .......................
Partners in Excellence (55) .......................
Substance Abuse Prevention and Education (56) .....
Governor's School 89 (57-58) ......................
Grants Development 89 (59) ........................
Regional Science Fair 89 (60) .....................
Chess Program 89 (61) .............................
1) Elem. Teachers
2) Teachers
3) Elem. Teachers
4) Elem. Teachers
5) Supplies
6) Supplies
7) Supplies
8) Elem. Teachers
9) Teachers
10) Teachers
11) Inservice
Training
035-060-6124-6000-0121) $ 1,882
035-060-6125-6449-0121) (68,603)
035-060-6126-6000-0121) 71,415
035-060-6217-6001-0112) (9,169)
035-060-6218-6045-0309) ( 791)
035-060-6219-6045-0309) ( 245)
035-060-6221-6020-0309) ( 73)
035-060-6222-6045-0112) (8,557)
035-060-6416-6138-0121) 2,749
035-060-6417-6138-0121) ( 8,886)
(035-060-6560-6010-0307) ( 308)
$ 495
39,709
599,806
35,065
5,109
16,900
$16,733,062
1,476,861
223,150
306,074
174,596
19,274
8,205
16,459
174,867
37,749
41,371
6,491
274,242
623,597
45,663
56,823
36,135
8,177
13,570
252,708
106,751
92,747
6,325
223,926
22,837
495
39,709
599,806
35,065
5,109
16,900
12) Tuition
13) Prof. Health
Services
14) Consultant
15) Consultant
16) Consultant
17) Instructor
18) Supplies
19) Equipment
20) Prof. Services
21) Teachers
22) Teachers
23) Equipment
24) Purchased
Services
25 Supplies
26 Supplies
27 Teachers
28 Clerical
29 Travel
30 Supplies
31 Federal Grant
Receipts
32) Federal Grant
Receipts
33) Federal Grant
Receipts
34) Federal Grant
Receipts
35) Federal Grant
Receipts
36) Federal Grant
Receipts
37) Federal Grant
Receipts
38) Federal Grant
Receipts
39) Federal Grant
Receipts
40) Federal Grant
Receipts
41) Federal Grant
Receipts
42) State Grant
Receipts
43) Federal Grant
Receipts
44) State Grant
Receipts
45) State Grant
Receipts
46) State Grant
Receipts
(035-060-6561-6010-0306)
035-060-6563-6553-0311)
035-060-6564-6554-0138)
035-060-6565-6554-0138)
035-060-6566-6454-0121)
035-060-6568-6106-0121)
035-060-6571-6553-0614)
035-060-6732-6015-0510)
035-060-6733-6138-0313)
035-060-6734-6450-0121)
035-060-6735-6550-0121)
035-060-6736-6334-0821)
035-060-6811-6201-0381)
035-060-6926-6065-0309)
035-060-6939-6027-0309)
035-060-6940-6107-0121)
035-060-6943-6665-0151)
035-060-6945-6311-0554)
035-060-6947-6202-0614)
035-060-6124-1102)
035-060-6125-1102)
035-060-6126-1102)
035-060-6217-1102)
035-060-6218-1102)
035-060-6219-1102)
035-060-6221-1102)
035-060-6222-1102)
035-060-6416-1102)
035-060-6417-1102)
035-060-6560-1102)
035-060-6561-1100)
035-060-6563-1102)
035-060-6564-1100)
035-060-6565-1100)
035-060-6566-1100)
$ 2,018
5,748
287)
170)
36)
290)
2,390)
485)
4,103)
5,059)
663)
1,074)
(2,168)
455
( 2,970)
(21,163)
( 5,985)
1,141)
( 100)
1,882
(68,603)
71,415
9,169)
791)
245)
73)
(8,557)
2,749
( 8,886)
308)
2,018
5,748
287)
( 170)
36)
47) Federal Grant
Receipts
48) Federal Grant
Receipts
49) Fees
50) State Grant
Receipts
51) Federal Grant
Receipts
52) Fees
53) Local Match
54) Local Match
55) Contributions
56) State Grant
Receipts
57) State Grant
Receipts
58) Fees
59) Federal Grant
Receipts
60) Fees
61) Contributions
(035-060-6568-1102)
(035-060-6571-1102)
(035-060-6732-1103)
(035-060-6733-1100)
(035-060-6734-1102)
(035-060-6735-1103)
(035-060-6736-1101)
(035-060-6811-1101)
(035-060-6926-1103)
(035-060-6939-1100)
(035-060-6940-1100)
(035-060-6940-1103)
(035-060-6943-1102)
(035-060-6945-1103)
(035-060-6947-1103)
$( 290)
( 2,390)
( 485)
4,103)
5,059)
663)
1,074)
2,168)
455
( 2,970)
( 3,588)
(17,575)
5,985)
1,141)
100)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its Passage.
ATTEST:
this
City Clerk.
James M. Turner, Jr., Chairman
Sallye T. Coleman, Vice Chairman
Guy W. Byrd, Jr.
Roanoke
City School 8oard
Marilyn C, Curtis William White, St,
Thomas L Orr
~ Frank P. Tota, Superintendent
Velma B. S~if · Bichard L. Kelley, Clerk of the Board
P.O Box 13105, Roanoke, Virginia 24031 · 703-981-2381
June 22, 1990
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of June 21,
1990, the School Board respectfully requests City Council to close 36
completed school grants. The closing of these grants results in a net
decrease in appropriation of $60,449.00.
The School Board appreciates the approval of this request.
Sincerely' ~
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
cc:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. Joel M. Schlanger (with accounting details)
Excellence in Education
'~i~l James M, Turner, Jr,, Chairman
Sallye T, Coleman, Vice Chairman
Guy W. Byrd, Jr.
Roanoke
City School Board
Marilyn C. Curtis
Thomas L. Orr
Velma B. Self
William White, Sr.
Frank P. Tara, Superintendent
Richard L Kelley, Clerk of the Board
P.O Box 13105, Roanoke, Virginia ~)4031 · 703-981-2381
June 22, 1990
Mrs. Mary Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker:
In accordance with our letter of June 12, enclosed are copies
of the School Board's request to close school grants for City
Council's June 25 agenda.
Copies of the request have been provided to City Council
members, Mr. Herbert, Mr. Dibling, and Mr. Schlanger.
Sincerely, , ~
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
Enc.
Excellence in Education -,//
'~i~l James M. Chairman
Turner,
Jr.,
Sallye T. Coleman, Vice Chairman
Guy W. Byrd, Jr.
Roanoke
City School Board
Nlarilyn C. Curtis
Thomas L. Orr
Velma t~ Seif
P.O Box 13105, Roanoke, I,~rginla ~40.~1
William White, Sr.
Frank P. Tota. Superintendent
Richard L. Kelley, Clerk of the Board
June 12, 1990
Mrs. Mary Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker:
At the School Board's meeting of June 21, it is anticipated that a
request to close school grants will be approved. We respectfully
request that space be reserved on City Council's agenda for June 25
for this item of business. Copies of the information will be delivered
to City Council members and you on Friday, June 22.
Thank you for your attention to this request.
Sincerely,. ,,~
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
Excellence in Education
June 25, 1990
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request for Closeout of Grants
I have reviewed the
of the School Board. The request to close
since the grant programs have been completed.
I recommend that you concur with
School Board.
attached request to close out grants
grants is necessary
the request of the
JMS/kp
Attachment
D~ector of Fin~
James M. Turner, Jr., O~olrman
ScYlge T. Coleman, Vice Chairman
Gu~ UJ. nyrd, Jr.
.--Roanoke
Cit School Board
P.O Box 13105, Roanc~e, Virginia 24031
Ma~tlqn C Cuffls UJilllam I,finite, Sr.
Thornas L O~
: D, ~' k~l,l..~etley, Cle~ of~e Board
· 70~981-2~81
June 22, 1990
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 2~,011
Dear Members of Council:
As the result of official School Board action at its meeting of June 21,
1990, the School Board respectfully requests City Council to close 36
completed school grants. The closing of these grants results in a net
decrease in appropriation of $60,4~,9.00.
The School Board appreciates the approval of this request.
Sincerely, .~ ~
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. Joel M. Schlanger (with accounting details)
Excellence in Educotion /
ROM~OKE CITY SCROOL BOARD
Roanoke, Virqinia
R]~UEST TO CLOSE SCHOOL GRANTS
The thirty six school grants listed below have been completed and should be
closed. In order that appropriations, revenues and expenditures for each
grant may be equal, the net decrease in appropriation is necessary.
GRANT INCREASE PAGE
NUMBER DESCRIPTION (DECREASE) NUMBER
035-060-6124
035-060-6125
035-060-6126
035-060-6217
035-060-6218
035-060-6219
035-060-6221
035-060-6222
035-060-6415
035-060-6416
035-060-6417
035-060-6420
035-060-6421
035-060-6560
035-060-6561
035-060-6563
035-060-6564
035-060-6565
035-060-6566
035-060-6567
035-060-6568
035-060-6571
035-060-6732
035-060-6'/33
035-060-6734
035-060-6735
035-060-6736
035-060-6811
035-060-6812
035-060-6926
035-060-6938
035--060-6939
035-060-6940
035-060-6943
035-060-6945
035-060-6947
Net Decrease
Chapter I Winter 124-89-1
Chapter I Summer 124-89-2
Chapter I Carryover 124-89-3
Chapter II 87
Staff Development Title II 86
Staff Development Title II 87
Instructional Services Title II
Chapter II 88
Alternative Education 89
Vocational Education Teen Mothers
Summer Youth Employment 89
Licensed Practical Nursing 89'
Licensed Practical Nursing 90
Transitional Services 88
Special Education Tuition 88
Flow Through 89
Child Development Clinic 89
Bureau of Crippled Children 89
Juvenile Detention Home 89
Special Education inservice 89
Teenage Mothers Grant
Preschool Incentive 89
Vocational Education Equipment 88
Apprentlceuhlp 89
ABE/DIAL 89
GED Testing 89
Vocational Education Equipment 89
Artist in Education 89
Nagnet School Artists 89
Partners in Excellence
Removal of Architectural Barriers
Substance Abuse Prevention & Education
Governor's School 89
Grants Development 89
Regional Science Fair 89
Chess Program 89
1,882.00
68,603.00)
71,415.00
9,169.00)
791.00)
245.00)
73.00)
8,557.00)
2,749.00
8,886.00)
308.00)
2,018.00
5,748.00
287.00)
170.00)
36.00)
290.0O)
2,390.00)
485.00)
4,103.00)
5,059.00)
663.00)
1,074.00)
2,168.00)
455.00
2,970.00)
21,163.00)
5,985.00)
1,141.00)
lOG.GO)
60,449.00)
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
June 21, 1990 Page I
RO~OKE CITY SCROOL BOARD
Roanoke, ¥irginia
REQUEST TO CLOSE SCBOOL GR~T
Chapter I ¥inter 124-89-1
6124
The ECIA Chapter ! #inter program for fiscal year 1988-89 expended federal
fonds in the amount of $1,476,849.20 to provide reading, language arts and
mathematics instruction for students in targeted schools. The program ended
December 31, 1989.
In order that appropriations, expenditures and revenues for the qrant may be
equal, the folloving increase in Appropriation Unit ZIK should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6124-6000-0121
Appropriation Unit Z1K
Elementary Teachers
$ 1~882.00
035-060-6124-1102
Federal Grant Receipts $ 1,882.00
June 21, 1990
Page 2
ROMIOI~ CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CHOSE SCHOOL GRANT
Chapter X Su~er 124-89-2
6125
The ECIA Chapter I Summer program expended federal funds in the amount of
$223,149.09 to provide reading, language arts and mathematics instruction for
students during the summer session. The program ended September 30, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit IlL should be made.
ACCOUNT NUNBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6125-6449-0121
Appropriation Unit ZIL
Teachers $ ( 681603.00}
035-060-6125-1102
Federal Grant Receipts $ I 681603.00}
June 21, 1990
Page 3
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Chapter ! CaFryoveF 124-89-3
6126
The ECIA Chapter ! Carryover program for fiscal year 1988-89 expended federal
funds in the amount of $306,073.46 to provide reading, language arts and
mathematics instruction for students in targeted schools. The program ended
December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following increase in Appropriation Unit Z1N should be made.
ACCOUNT NUMBER
DESCRIPTION
INCRF~SE
(DECREASE)
035-060-6126-6000-0121
Appropriation Unit Z1N
Elementary Teachers
$ 71r415.00
035-060-6126-1102
Federal Grant Receipts $ 711415.00
June 21, 1990
Page 4
ROliiOi~ CI~Y SChOOl, BOA~
Noanoke, Virginia
REOUESTTO CLOgE SCBOOL ORMIT
Chapter I! 1986-87
6217
The 1987 Chapter II Program expended federal funds in the a~ount of
$174,595.35 to provide for the improvement of teaching skills and for
elementary guidance. The program ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z2E should be made.
ACCOUNT NUNBER
035-060-6217-6001-0112
Appropriation Unit Z2E
DESCRIPTION
Elementary Teachers
INCRF~SE
(DECREASE)
$ ( 9~169.00}
035-060-6217-1102
Federal Orant Receipts $ I 9r169.001
June 21, 1990
Page 5
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
RI~UEST TO CLOSE SCHOOL GRANT
Staff Development Title II 1986
6218
The 1986 Staff Development Title II Program expended federal funds in the
amount of $19,273.75 to provide for staff development activities. The program
ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z2F should be made.
ACCOUNTJUNBER
035-060-6218-604§-0309
Appropriation Unit Z2F
DESCRIPTION
INCREASE
(DECREASE)
Supplies $ ( 791.00~
035-060-6218-1102
Federal Grant Receipts $ ( 791.0OI
June 21, 1990
Page 6
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
8EOUESTTO CLOSE SChOOl, G~ANT
Staff Develolx~ent Title II 1987
6219
The 1987 Staff Development Title II Program expended federal funds in the
amount of $8,204.02 to provide for staff development activities. The pro~ram
ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant nay be
equal, the following decrease in Appropriation Unit Z2G should be made.
ACCOUNT NUMBER
035-060-6219-6045-0309
Appropriation Unit Z2G
DESCRIPTION
INCREASE
(DECREASE)
Supplies $ ( 245.001
035-060-6219-1102
Federal Grant Receipts $ ,I 245.00}
June 21, 1990
Page 7
ROANOKE CITY SCHOOl. BOARD
loaaoke, virginia
RE~ESTTO CLOSE SCHOOL GRANT
Instructional Services Title II 1987
6221
The 1987 Instructional Services Title II ?rogra~ expended federal funds in the
aaount o! $16,458.89 to improve mathematics and science education. The
proqra~ ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the folloeing decrease in Appropriation Unit Z2I should be made.
ACCOUNT NUMBER
03§-050-6221-6020-0309
Appropriation Unit
DESCRIPTION
INCREASE
(DECREASE)
Supplies $ ( 73o001
035-060-6221-1102
Federal Grant Receipts $ ( 73.00)
June 21, 1990
Page 8
ROANOI~ CITY SCBOOL BOARD
Roanoke, Virginia
RE~flF~T TO CLOSE SCHOOL GI~I~T
Chapter I! 1987-88
6222
The 1988 Chapter II Program expended federal funds in the a~ount of
$174,866.24 to provide for the improvement of instruction and guidance
services. The program ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the folloving decrease in Appropriation Unit Z2J should be made.
ACCOUN~ NUMBER
035-060-6222-6045-0112
Appropriation Unit Z2J
DESCRIPTION
Elementary Teachers
INCREASE
(DECREASE}
035-060-6222-1102
Federal Grant Receipts $ I 8r557.001
June 21, 1990
Page 9
RO~EE CITY SCBOOI. BOARD
Roanoke, Virginia
RI!~IEST TO CHOSE SCHOOL GRAMT
Vocational Education Teen Nothers0 Title IIA
The 1989 Vocational Education Teen Mothers Title IlA program expended federal
funds in the amount of $37,748.10 to provide vocational instruction to
selected 9tudents. The program ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following increase in Appropriation Unit Z4H should be made.
ACCOUNT NUMBER
DESCRI?TION
INCREASE
(DECREASE)
035-060-6416-6138-0121
Appropriation Unit Z4H
Teachers $ 2f749.00
035-060-6416-1102
Federal Grant Receipts $ 2~749.00
June 21, 1990
Page 11
ROANOKE CItY SCHOOl. BOARD
Roanoke. Virginia
P,E~IEST TO CLOSE SChOOl. GRANT
SvmMr Youth E~plo~ent 1989
6417
The 1989 Summer Youth hployment progra~ expended federal funds in the amount
of $41,370.90 to provide suuer school and vocational training for selected
students. The program ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z4! should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6417-6138-0121
Appropriation Unit Z4I
Teachers $ ( 8r886.001
035-060-6417-1102
Federal Grant Receipts
June 21, 1990
Page 12
ROANOKE CITY SCHOOL BOARD
aoanoke, Virginia
itl~UEST TO CLOSE SCHOOL GRANT
Licensed Practical Nursing 1989
6420
The 1989 Licensed Practical Nursing program expended federal funds in the
amount of $$75.00 to provide tuition for selected students to attend the
Licensed Practical Nursing course offered by Roanoke City Schools. The
program ended December 31, 1989.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation unit Z4L should be closed.
~une 21, 1990
Page 13
NOANOEE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GR~JT
licensed Practical Nursing 1990
6421
The 1990 Licensed Practical Nursing program expended federal funds in the
amount of $1,400.00 to provide tuition for selected students to attend the
Licensed Practical Nursing course offered by Roanoke City Schools. The
program ended June 15, 1990.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation unit Z4N should be closed.
June 21, 1990
Page 14
BOANOEE CITY SCHOOL BOARD
Roanoke, Virginia
Ri~UESTTO CLOSE SCHOOL GRANT
Transitional Servicee 1987-88
6560
The 1988 Transitional Services program expended federal funds in the amount of
$6,490.05 to provide class placements for handicapped students entering the
school system. The program ended September 30, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZSZ should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6560-6010-0307
Appropriation Unit ZSZ
Inservice Training
3o8.ool
035-060-6560-1102
Federal Grant Receipts $ ( 308.001
June 21, 1990
Page 15
ROANOKE CITY SCHOOL BOARD
Roanoke, Virgin:ia
REQUEST TO CLOSE SCHOOL GRANT
Special Education Tuition 1988
6561
The 1988 Special Education Tuition program expended state funds in the a~ount
of $274,241.09 to provide funding for the placement of special education
students at the direction of the State Department of Education. The progra~
ended September 30, 1989.
In order that appropriations, expenditures amd revenues [or the grant may be
equal, the folloving increase in Appropriation Unit iS1 should be~ade.
ACCOUNT NUMBER
035-060-6561-6010-0306
Appropriation Unit Z51
INCREASE
0,ESCRIPTION ~
Tuition $ 2f018.00
035-060-6561-1100
State Grant Receipts' $ 2r018.00
June 21, 1990
Page 16
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Flow Through 89
6563
The 1989 Flow Through program expended federal funds in the amount of
$492,971.86 and state funds in the amount of $130,625.00 to provide aid for
the education and guidance of handicapped students. The program ended
December 31, 1989,
In order that appropriations, expenditures and revenues for the grant may be
equal, the following increase in Appropriation Unit Z53 should be made.
ACCOUNT NUMBER
035-060-6563-6553-0311
Appropriation Unit Z53
DESCRIPTION
Professional Health Svcs
INCREASE
$ 5f748.00
035-060-6563-1102
Federal Grant Receipts
$ , 5~748.00
June 21, 1990
Page 17
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Child Developttent Clinic 89
6564
The 1989 Child Development Clinic program expended state funds in the anount
o! $45,662.86 to provide for the salar~ and expenses of the consultant at the
clinic. The program ended September 30, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the folloving decrease in Appropriation Unit Z54 should be made.
ACCOUNT NUNBER
035-060-6564-6554-0138
Appropriation Unit Z54
DESCRIPTION
INCREASE
(DECREASE)
Consultant $ ~,, 287.00~
035-060-6564-1100
State 6rant Receipts , $ ( 287.00)
June 21, 1990
Page 18
ROal/O~ CITY SCHOOL BOARD
Roanoke, ¥ir~i~ia
REOUESTTO CLOSE SCHOOL GRANT
Bureau of Crippled children 89
6565
The 1989 Bureau of Crippled Children program expended state funds in the
amount of $56,822.30 to provide for the salary and expenses of the consultant
at the bureau. The program ended September 30, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the folloving decrease in Appropriation Unit Z55 should be made.
ACCOUNT NUNBER
035-060-6565~6554-0138
Appropriation Unit Z55
DESCRIPTION
INCREASE
Consultant $ { 1~0.00~
035-060-6565-1100
State Grant Receipts
170-00t
June 21, 1990
Page 19
RO~.NO~ CITY SCHOOL BOARD
Roanoke. Virginia
REQUEST TOCLOSE SCHOOL GRANT
Juvenile Detention Ho~e 89
6566
The 1989 Juvenile Detention Ho~e progra~ expended state funds in the amount of
$36,134.55 to provide for the salary and expenses of the consultant at the
home. The program ended September 30, 1989.
In order that appropriations, expenditures and revenues for the grant nay be
equal, the following decrease in Appropriation Unit Z56 should be made.
ACCOUNT NUMBER
035-060-6566-6454-0121
Appropriation Unit Z56
DESCRIPTION
INCREASE
(DECREASE)
Consultant $ I 36.001
035-060-6566-1100
State Grant Receipts $ ( 36.00
Rune 21, 1990
Page 20
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Special Education Innervice 8g
6567
The 1989 Special Education Inservice program expended state funds in the
amount of $11,475.00 to provide inservice and training sessions for spec£al
education staff. The program ended December 31, 1989.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation unit Z§? should be closed.
June 21, 1990
Page 21
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Teenage #others Grant
6568
The 1989 Teenage #others program expended federal funds in the amount of
$8,176.14 to provide for the operation of a training program in conjunction
with the Roanoke City Health Department. The program ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z58 should be made.
ACCOUNT NUHBEH
DESCRIPTION
INCREASE
(DECREASE)
035-060-6568-6106-0121
Appropriation Unit Z58
Instructor $ { 290.00)
035-060-6568-1102
Federal Grant Receipts $ ( 290.00)
dune 21, 1990
Page 22
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL OR~NT
Preschool Incentive 1989
6571
The 1989 Preschool Incentive program expended federal funds in the amount of
$13,569.73 to provide orientation and instruction for handicapped students vho
entered the public school system for the first time. The program ended
December 31, 1989.
In order that appropriations, expenditures and revenues for the grant nay be
equal, the folloving decrease in Appropriation Unit YSB should be nade.
ACCOUNT NUMBER
035-060-6571-6553-0614
Appropriation Unit YSB
DESCRIPTION
Supplies
INCREASE
~DECREASE)
S I 2,390'001
035-060-6571-1102
Federal Grant Receipt~ $ ( 2,390.00}
June 21, 1990
Page 23
ltOMIOI[E cITY SCHOOL BOARD
Roanoke, Virginia
It~UEST TO CLOSE SCHOOL GRANT
Vocational Education Equipmeat 1988
6732
The 1988 Vocational Education Equiplent progral expended federal funds in the
amount of $64,628.00 and local match in the amount of $188,079.15 to provide
for the replacement of vocational education equipsent. The program ended
December 31, 1989.
In order that appropriations, expenditures and revenues for the grant aa¥ be
equal, the folloving decrease in Appropriation Unit Z~P should be made.
ACCOUNT IqUHBER
03§-060~6732-6015-0§10
Appropriation Unit ZTP
DESCRIPTION
Equipment
INCREASE
$ ,! 8 .ool
035-060-6~32-1103
Fees
$ ( 48 .00)
June 21, 1990
Page 24
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST'FO CLOSE SCHOOL GRANT
Apprenticeship 89
6733
The 1989 Apprenticeship program expended state funds in the amount of
$106,750.17 to provide on-the-job and classroom vocational instruction for
students in the apprenticeship program. The program ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit Z70 should be made.
ACCOUNT NUNBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6733-6138-0313
.Appropriation Unit Z?O
Professional Services $ ,( 4r103.00}
035-060-6733-1100
State Grant Receipts ~ $ ( 41103.001
June 21, 1990
Page 25
ROMIOEE CITY SCHOOL BOARD
Roaaoke, Virginia
REQUEST TO CHOSE SCROOL 9RAFr
6734
The 1989 ABE/DIAL program expended federal funds in the amount of $64,827.66
and local match in the amount of $25,398.59 to provide for adult basic
education for persons who have not completed high school and for the
instruction of adults using recorded tapes accessed by telephone. The program
ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the folloving decrease in Appropriation Unit ZTR should be made.
ACCOUNT_.~NUNBER
035-060-6734-6450-0121
Appropriation Unit ZTR
DESCRIPTION
Teachers
INCREASE
(DECREASE)
$ ,I 5f059.00}
035-060-6734-1102
Federal Grant Receipts $ ( 5,059.00}
June 21, 1990
Page 26
RO~OKE CITY SCBOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOb GRANT
GED Testing 89
6735
The 1989 GED Testing progran expended fees in the anount of $6,324.28 to
provide for instructors for the administration of the GED exaninations.
progran ended December 31, 1989.
The
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZTS should be made.
ACCOUNT NUMBER
035-060-6735-6550-0121
Appropriation Unit Z75
DESCRIPTION
Teachers
INCREASE
(DECREASE)
$ I 663.001
035-060-6735-1103
Fees $ ( 663.00)
June 21, 1990
Page 27
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
REQUEST TO CHOSE SCHOOl, GRANT
Vocationa! ~ducation Equipuent 1989
6736
The 1989 Vocational Education Equipment program expended state funds in the
amount of $55,213.62 and local match in the amount of $168,711.57 to provide
for the replacement of vocational education equipment. The program ended
December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZTT should be made.
ACCOUNt NUMBER
035-060-6736-6334-0821
Appropriation Unit ZTT
DESCRIPTION
Equipment
INCREASE
(DECREASE)
$ ( 1,074.001
035-060-6736-1101
~ocal Watch $ ( 1,074.00}
June 21, 1990
Page 28
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CIA)gE SCHOOh 6FANT
Artist in Education 89
6811
The 1989 Artist in Education program expended federal funds in the amount of
$10,005.00 and local match in the a~ount of $12,831.45 to provide for the
enhancement of the district's arts program. The progra~ ended December 31,
1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZSE should be made.
ACCOUNT NUNBER
DESCRIPTION
INCREASE
.035-060-6811-6201-0381
Appropriation Unit ZSE
Purchased Services
$ I 2,168.00
035-060-6811-1101
~ocal Natch
S ( 2r168.001
3une 21, 1990
Page 29
ROANOKE CrTY ~CHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
#agnet School Artiste 1989
6812
The 1989 Magnet School Artists program expended federal funds in the a~ount of
$3,380.00 to provide for the enhancement of the Magnet Schools' arts program.
The program ended December 31, 1989.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation unit Z8F should be closed.
June 21, 1990
Page 30
CITY $Cl!005
aoauoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Partners in Excellence
6926
The Partners in Excellence program expended contributions in the a~ount of
$1,405.00 to provide instructional materials for the Chess Program. The
program ended December 31, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following increase in Appropriation Unit zgM should be nade.
ACCOUNT NUMBER
035-060-6926-6065-0309
Appropriation Unit ZgN
DESCRIPTION
Supplies
INCREASE
(DECREASE)
$ 455.00
035-060-6926-1103
Contributions $ 455.00
June 21, 1990
Page 31
ROMIOKE CITY SCHOOh BOARD
Roanoke, Virginia
ltF, QUEST TO CLOSE SCHOOL GP.~iT
~eaoval ot Architectural Bar£iers to the Bandicapped
6938
The Removal of Architectural Barriers to the Handicapped program expended
federal funds in the amount of $47,280.00 for modifications to schools to
provide accessibility for the handicapped. The program ended Deceaber 31,
1989.
Appropriations, expenditures and revenues for the grant are equal.
Appropriation Unit Z9¥ should be closed.
June 21, 1990
Page 32
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
RS~EST TO CLOSE SCHOOL GPAlff
Substance ~,buse Prevention and Education
6939
The 1989 Substance Abuse Prevention and Education progra~ expended state
revenue in the amount of $39,708.34 to provide for the prevention of alcohol
and other drug abuse a~onq high-risk youth. The proqra~ ended December 31,
1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZgZ should be made;
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6939-6027-0309
Appropriation Unit zgz
Supplies ~ $ I 2~970.001
035-060-6939-1100
State Grant Receipts $ ( 2¢970.00)
June 21, 1990
Page 33
ROANOKE CITY SCHOOl.
Roanoke, Virgimia
itl~UEST TO CLOSE SCHOOl. GRANT
Governor's School 89
6940
The 1989 Governor's School program expended state funds in the amount of
$247,381.00, fees from other divisions in the amount of $185,925.00 and local
match in the amount of $166,500.00 to provide science and math instruction to
high school students from the area surrounding and including Roanoke City.
The program ended September 30, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit iSl should be made.
ACCOUNT NUNBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6940-6107-0121
Appropriation Unit Z91
Teachers $ ( 21f163.00}
035-060-6940-1100
035-060-6940-1103
State Grant Receipts $ ( 3,588.00)
Fees (17,575.00)
S ( 21,163.00~
June 21, 1990
Page 34
RO~MOEE CITY $CBOOL BOARD
Roanoke, Vtrgtnia
REOUES? TO CLOSE SCHOOL G~I'
Grants Developuent 89
6943
The 1989 Grants Development program expended federal funds in the amount
$3§,064.19 to provide clerical services for the Office of Grants and
Development. The program ended September 30, 1989.
In order that appropriations, expenditures and revenues for the grant nay be
equal, the following decrease in Appropriation Unit Z94 should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
{,DECREASE)
035-060-6943-6665-0151
Appropriation Unit Z94
Clerical $ I 5f985.00)
035-060-6943-1102
Federal Grant Receipt~ $ ( 5r985.00)
June 21, 1990
Page 35
ROANOKE C?TY .qCBOOL BOARD
Roanoke. V~i rginia
REQUEST TO CLOSE SCHOOL GR~
Regional Science Fair 89
6945
The 1989 Regional Science Fair program expended contributions from other
school divisions in the amount of $3,108.09 and local match in the amount of
$2,000.00 to provide for the costs of the Virginia Regional Science Fair,
which vas hosted by Roanoke City. The progran ended September 30, 1989.
In order that appropriations, expenditures and revenues for the grant nay be
equal, the following decrease in Appropriation Unit Z95 should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6945-6311-0554
Appropriation Unit Z96
Travel $ { lr141.001
035-060-6945-1103
Fees $ ( 1~141.001
June 21, 1990
Page 36
ROANOKE CITY SCHOOL BOARD
ioamo~e, Virginia
RI~UEST TO CLOSE SCHOOl, GRANT
Chess Program 89
6947
The 1989 Chess Program expended contributions in the amount of $16,899.15 to
provide chess instruction and participation in tournaments. The program ended
September 30, 1989.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following deereane in Appropriation Unit Z99 should be made.
ACCOUNT NUMBER
DESCRIPTION
INCRF~SE
(DECREASE)
035-060-6947-6202-0614
Appropriation Unit Z99
Supplies $ ( 100.00~
035-060-6947-1103
Contributions
s ( lOO.OO._ )
June 21, 1990
Page 37
June 27, 1990
File #207-53B
Hr. Harwell M. Darby, Jr.
Attorney
P. 0. Box 2887
Roanoke, Virginia 24001
Dear Mr. Darby:
I am enclosing copy of Resolution No. 30115-62590 approving the
plan of financing of the Industrial Development Authority of the
City of Roanoke, Virginia, for the benefit of Quibell
Corporation, to the extent required by Section 147 of the
Internal Revenue Code of 1986, as amended. Resolution
30115-62590 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, Jun~ 25, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
pc;
Mr. Jack C. Smith, Chairman, Industrial Development
Authority, 201 Park Crest Road, S. W., Roanoke, Virginia
24014
Ms. ~argaret R. Baker, Secretary, Industrial
Authority, 14 West Kirk Avenue, Roanoke, Virginia
Mr. W. Robert Herbert, City Manager
Mr. ~ilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Brian J. Wishneff, Chief of Economic Development
Development
24014
Room 456 Municipal Building 2t5 Church Avenue SW Roanoke, Virginia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of June, 1990.
No. 30115-62590.
VIRGINIA
A Resolution approving the plan of financing of the
Industrial Development Authority of the City of Roanoke,
Virginia, for the benefit of Quibell Corporation, to the
extent required by Section 147 of the Internal Revenue Code
of 1986, as amended.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, Virginia (the "Authority"), has considered
the application of Quibell Corporation (the "Company"),
whose principal office is at 2610 Roanoke Avenue, S.W.,
Roanoke, Virginia, requesting the Authority to issue up to
$2,500,000.00 of its industrial development revenue bonds
(the "Bonds) to assist the Company in financing the
acquisition, construction and equipping of a manufacturing
facility (the "Project") to be located in the Centre for
Industry & Technology, Lots 9 and 10, in the City of
Roanoke, Virginia, and has held a public hearing thereon on
June 12, 1990.
WHEREAS, Section 147(f) of the Internal Revenue Code of
1986, as amended ("the Internal Revenue Code"), provides
that the governmental unit having jurisdiction over the
issuer of revenue bonds and over the area in which any
facility financed with the proceeds of revenue bonds is
located must approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of
the City of Roanoke, Virginia (the "City"), the Project is
to be located in the City and the Council of the City of
Roanoke, Virginia (the "Council") constitutes the highest
elected governmental officials of the City; and
WHEREAS, the Authority recommends that the Council
approve the issuance of the Bonds; and
WHEREAS, copies of the Authority's resolutions and a
certificate of the public hearing has been filed with the
Council.
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the issuance of the aforesaid
Bonds in the aggregate principal amount of $2,500,000.00 by
the Authority for the benefit of the Company, as required by
Section 147(f) of the Internal Revenue Code, to permit the
Authority to assist in the financing of the Project.
2. The approval of the issuance of the Bonds, as
required by Section 147(f) of the Internal Revenue Code,
does not constitute an endorsement to a prospective
purchaser of the Bonds of the creditworthiness of the
Project or the Company, and, as required by Section
15.1-1380 of the Code of Virginia of 1950, as amended, the
Bonds shall provide that neither the City nor the Authority
shall be obligated to pay the Bonds or the interest thereon
or other costs incident thereto except from the revenues and
2
moneys pledged therefor and neither the faith or credit nor
the taxing power of the Commonwealth, the City nor the
Authority shall be pledged thereto.
3. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
3
OLENN, FLIPPIN~"~FELD/4ANN & DARBY
500 FIRST CA~4PBELL $OUAP~ .
June 14, 1990
HAND DELIVERED
Members of the Roanoke City Council
c/o Mary F. Parker, Clerk
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re:
Industrial Development Authority of the City
of Roanoke $2,500,000 Industrial Development
Revenue Bonds/Quibell Corporation
Gentlemen and Mrs. Bowles:
Delivered with this letter is a Certificate of Public
Hearing held by the Industrial Development Authority of the
City of Roanoke, Virginia, on June 12, 1990, for Quibell
Corporation in connection with the financing by Quibell
Corporation of the acquisition, construction and equipping
of its manufacturing facility in the Centre for Industry and
Technology.
We would appreciate your placing the matter on the
Council's agenda for the June 25, 1990, meeting.
Cordially yours,
Harwell M. Darby, Jr.
bgm:0557020
Enclosures
cc:
Mr. Jack C. Smith w/encs.
Wilburn C. Dibling, Jr., Esq. w/encs.
Mr. W. Robert Herbert w/encs.
Mr. Brian Wishneff w/encs.
CERTIFICATE OF PUBLIC HEARING i.~
The undersigned, Margal?et R. Baker, secretary of the
Industrial Development Authority of the City of Roanoke,
Virginia (the Authority), does hereby certify as follows:
1. Publication of Notice of a public hearing of the
Authority in accordance with the provisions of §15.1-]378.1
of the Code of Virginia, 1950, as amended, was made on May
29, 1990 and June 5, 1990 in the Roanoke Times and World
News, a newspaper of general circulation published in the
City of Roanoke, Virginia. A copy of the Notice and a
Certificate of Publication is attached hereto as Exhibit A.
2. The Authority held a pub].ic hearing as advertised
on June 12, 1990.
3. No comment from the general public was received by
the Authority at the public hearing.
~. At a special meeting of the Authority on June ]2,
1990, at which a quorum of the dj. rectors of the Authority
was present and acting throughout, the Authority adopted its
resolution, a copy of which is attached hereto as Exhibit B.
5. Attached hereto as Exhibit C is a fiscal impact
statement in conformance to § 15.1-1378.2 of the Code.
6. Attached hereto as ExhibJ. t D is a copy of an
inducement resolution adopted at a special meeting of the
Authority held March 15, 1'i)90.
WITNESS my
Marq
I nd~J
of
Attachments:
of June, 1990.
re~. Baker,
tXial Development Authority
City of Roanoke, Virginia
A - Copy of Notice and PubLisher's Certificate
B - Resolution
C - Fiscal Impact Statement
D - Inducement Resolution
2
NuANOKt 1 IF',ES t.
AD NUMBER - 525255~1
PUBLISHER'S FEE - $196.20
HARNELL M EARbY JR
200 FIRST CAMPEELL S~
ROANOKE VA 2~011
ATE OF VIRGINIA
TY OF ROANOKE
AFFIDAVIT CF PUBLICATION
I, (THE UNDERSIGNED) AN AUTHORIZED
PRESENTATIVE OF THE TIMES-WORLD COR-
~KATION, ~HICH CORPORATION iS PUBLISHER
THE ROANOKE TIMES & ~CRLD-NE~S, A
.ILY NEWSPAPER PUBLISHED IN ROANOKE, IN
STATE OF VIRGINIA, DC CERTIFY THAT
ANNEXED NOTICE WAS PUBLISHED IN SAID
WSP~PERS ON ThE FOLLOwiNG DATES
05/29/90 MORNING
0~/G5/90 MORNIN~
NESS,
T,.HIS~-~ 6TH DAY OF JUNE i990
_
AUTHORIZED SIGNATURE
EXHIBIT A
RESOLUTION OF THE
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
WHEREAS, heretofore on March 15, 1990, the Industrial
Development Authority of the City of Roanoke, Virginia (the
"Authority"), at the request and upon the basis of
representations made by representatives of Quibell
Corporation (the "Company"), adopted a resolution (the
"Inducement Resolution") undertaking to assist the Company
in acquisition, construction and equipping of a
manufacturing facility in the Centre for Industry &
Technology, Lots 9 and 10 (the "Project"); and
WHEREAS, contemporaneously with the adoption of the
Inducement Resolution, and herewith, the Authority found and
determined, and finds and determines, that the location of
the Project would bring additional revenues and employment
into City and would, and will, promote the industrial and
economy of City, benefit its inhabitants and increase their
commerce and promote their safety, welfare, convenience and
prosperity; and
WHEREAS, §147(f) of the Internal Revenue Code of 1986
requires in general that industrial development revenue
bonds must be approved by each governmental unit having
jurisdiction over the area in which any facility, with
respect to which financing is to be provided from the
proceeds of an issue of industrial development revenue
bonds, is located and that approval be by the applicable
Exhibit B
elected representative of such governmental unit after a
public hearing following reasonable public notice; and
WHEREAS, the Authority has in accordance with
§15.1-1378.1 of the Code of Virginia 1950, as amended, and
with §147(f) of the Internal Revenue Code 1986, as amended,
given proper public notice and conducted a public hearing in
accordance with said statutes;
NOW, THEREFORE, the Industrial Development Authority of
the City of Roanoke, Virginia, hereby ratifies and confirms
the Inducement Resolution and recommends that the City
Council of the City of Roanoke approve the issuance and
refunding of its bonds for the financing of the Project.
2
FISCAL IMPACT STATEMENT
QUIBELL CORPORATION
72,000 Square Foot Manufacturing Facility
City of Roanoke, Virginia
4.
5.
6.
o
Maximum amount of financing sought
Estimated taxable value of the
facility's real property to be
constructed in the municipality
Estimated real property tax per year
using present tax rates
Estimated personal property tax per
year using present tax rates
Estimated merchants' capital tax per
year using present tax rates
Estimated dollar value per year of
goods and services that will be
purchased locally
Estimated number of regular employees
on year-round basis
$5,000,000
$1,500,000
$ 18,750
$ 44,850
$ N/A*
$ 750,000
130
Average annual
salary per employee ~ 15,000
C~ir~a~,' I~dus~riak~ ~velo~
~.t.l~hority of the City of Roanoke,
ginia
Exhi hit C
RESOLUTION OF AUTHORITY
WHEREAS, there has been described to the Industrial
Development Authority of the City of Roanoke, Virginia (the
Authority), the plans of Quibell Corporation (the Company)
to acquire, construct and equip a 72,000 square foot
facility for the processing, bottling and distribution of
mineral water (the Facility) in the City of Roanoke,
Virginia; and
WHEREAS, the Company in its appearance before the
Authority and in its application filed with the Authority,
has described the benefits to the City and has requested the
Authority to agree to issue its Industrial Development
Revenue Bonds under the Virginia Industrial Development and
Revenue Bond Act (the Act) in such amounts as may be
necessary to finance the cost of acquiring, constructing and
equipping the Facility;
BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA:
1. It is hereby found and determined that the
location of the Facility for the Company in the City of
Roanoke, Virginia will bring additional revenues and
employment into the City and will promote the industrial
development and economy of the City, benefit its
inhabitants, increase their commerce and promote their
safety, health, welfare, convenience and prosperity.
Exhibit D
the City,
approval
To induce the Company to locate the Facility in
the Authority hereby agrees, subject to required
and the compliance of the proposed issue with
applicable law, to'assist the Company to finance the
acquisition, construction and equipping of the Facility by
undertaking the issuance of its Industrial Development
Revenue Bonds therefor in an amount now estimated at
$5,000,000 (the Bonds) upon terms and conditions to be
mutually agreed upon between the Authority and the Company.
The Facility shall be sold by the Authority to the Company
pursuant to an installment sale or other agreement which
will provide payments to or for the benefit of the Authority
sufficient to pay the principal of premium, if any, and
interest on the Bonds and to pay all other expenses in
connection with acquisition, construction and equipping of
the Facility. The Bonds shall be issued in form and
pursuant to terms to be set by the Authority and the payment
of the bonds shall be secured by an assignment for the
holders thereof, of the Authority's rights to payments under
the installment sale or other agreement and may be
additionally secured by the mortgage of the Facility.
3. It having been represented to the Authority that
it is necessary to proceed immediately with the acquisition,
construction and equipping of the Facility, the Authority
hereby agrees that the Company may proceed with the plans
for the Facility, enter into contracts for such acquisition
and construction and take such other steps as it may deem
appropriate in connection therewith, provided that nothing
herein shall be deemed to authorize the Company to obligate
the Authority without its consent in each instance to the
payment of any monies or the performance of any acts in
connection with the Facility. The Authority agrees that the
Company may be reimbursed from the proceeds of the Bonds for
all costs so incurred by it subsequent to the passage of
this resolution. The Authority also agrees, if requested,
to issue its notes to obtain interim financing for the
Facility on terms to be mutually agreed upon, such notes to
be guaranteed or otherwise secured by the Company as
required by the lender and the Authority.
4. The Authority shall accept, if requested, from or
on behalf of the Company conveyance of such land in the City
on which the Facility will be located. The officers of the
Authority are hereby authorized and directed to accept and
have recorded a proper deed or deeds in connection with such
conveyance. If for any reason the Bonds are not issued, the
Authority shall convey such property to the Company or to
such other person as the Company may request, without cost
other than he expense of preparation and recordation ofsuch
deed or deeds of conveyance.
5. The Authority agrees, if requested, to accept the
recommendation of the Company with respect to the
appointment of an agent or underwriter for the sale of the
3
Bonds and the bond counsel with respect to the supervision
of the proceedings and approval of the issuance of the bond
pursuant to terms to be mutually agreed upon.
6. The Company having requested the appointment of
Glenn, Flippin, Feldmann & Darby as bond counsel in
connection wit~ the issuance of the Bonds, the Authority
hereby appoints Glenn, Flippin, Feldmann & Darby as bond
counsel to supervise the proceedings and approve the
issuance of the Bonds.
7. The Chairman of the Authority is authorized, if
requested by the Company, to initiate a proceeding in the
Circuit Court of the City of Roanoke, Virginia, to provide
for the judicial validation of the Bonds authorized hereby
pursuant to Article 6 of the Public Finance Act, as amended,
and in connection therewith, to take whatever further
action, with advice of bond_counsel and counsel for the
Authority, he may deem necessary or desirable.
8. All costs and expenses in connection with the
financing and the acquisition, construction and equipping of
the Facility, including the fees and expenses of bond
counsel, counsel to the Authority and the agent or
underwriter for the sale of the Bonds, shall be paid from
the proceeds of the Bonds subject to applicable limitations
of federal and state law. If for any reason such Bonds are
not issued, it is understood that all such expenses shall be
paid by the Company and that the Authority shall have no
responsibility therefor.
9. The Authority intends that the adoption of this
resolution be considered as "official action" toward the
· issuance of the bond within the meaning of the regulations
issued by the Internal Revenue Service pursuant to Section
144 of the Internal Revenue Code of 1986, as amended.
10. The Authority shall perform such other acts and
adopt such further resolutions as may be required to
implement its undertakings as hereinabove set forth, and if
requested by the Company, it will make application to the
Internal Revenue Service for such tax rulings as may be
necessary in the opinion of bond counsel. To that end, the
Chairman or Vice Chairman of the Authority is hereby
authorized to execute an appropriate power of attorney
naming counsel selected by the Company for such purpose.
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
APPLICATION FOR AUTHORITY FINANCING
Section 1
Information Concerning Applicant
Name of Applicant:
~ hell Corporation
Mailing Address:
2610 Boanoke Avenue, S.W.
Roanoke, Virginia 24015
Federal Employer ID # 54-1381939
Name of applicant's representative to be contacted
information:
Name
G. Franklin Flippinr Esq.
Telephone No. (703) 344-3000
Name(s) of Principal User(s) ,
if Different from Applicant:
N/A
for additional
Mailing Address if Different
from Applicant
P. O. Box 2887
R~anoke, Virginia 24001
Mailing Address if Different
from Applicant
Federal Employer ID #
Type of business presently conducted by applicant, if any:
bottling anddistribution of mineralw-ater
Processing,
5. Present location of applicant's principal place of business, if any:
2610 Roanoke Avenue, S.W., Roanoke, Virginia 24015
6. In what year was business started? 1987
If a corporation, give state of incorporation: Virginia
If a subsidiary of another corporation, give name, state
incorporation and mailing address of parent corporation:
N/A
of
e
Yf a corporation, give names and residence addresses of the
principal officers, directors, and major stockholders (ten percent
or more):
See Schedule A attached
10.
ii.
12.
If applicant is a partnership, give (a)
it is organized: N/A ; and
principal office is located:
name of state under whose laws
(b) City or County in which its
If a partnership, state whether general or limited: N/A
If a partnership, give names and residence addresses of all present
partners and indicate whether general or limited:
N/A
If applicant is a joint venture or other business entity (other than
a corporation or partnership), describe and give names and residence
addresses of all principals:
N/A
13.
i4.
If applicant proposes to undertake the facility sought to be financed
through a subsidiary corporation, a new corporation, or other entity
to be formed by applicant, give details:
N/A
Identify any officers, directors, or shareholders (except shareholders
of publicly traded corporations) who hold any state or local elective
or appointive office, and state the office held:
None
2
15.
16.
Describe any relationships between the applicant and principal users
and any member of the Authority or City Council:
None
Section 2
Information Concernin~ Facility Sought To Be Financed
Type of facility: (a) industrial X ; (b) commercial
(c) other __.; if so, describe
Indicate whether facility sought'to be financed is a (a) new
facility __; (b) existing facility __.; or (c) addition to or
modification of existing facility ~
Type of business or activity to be conducted and purpose of facility
sought to be financed. Explain proposed use of facility by applicant
and/or others and, if a manufacturing plant, the type of products to
be manufactured:' Plant andbottlinqequipment for the processinq, bottlinqand
distribution of mineralwater.
Specific site location, if known, including street number, if
available: City of Roanoke speculative building in the Centre for lnd,~$try and
Technology, City of Roanoke, Virginia
General description of proposed facility (describe type of construction.
square footage, amount for each operation such as manufacturing,
storage, office, etc.): 72,000 sq. ft. industrial facili~; 6,000 sq. ft. of
wb_ich would be allocated to office space; 30,000 sq. ft. of which would be allocated t(
production; 10,000 sq. ft. of which would be allocated to distribution with the r~m~n-
ir~ 26,000 sq. ft. allocated to the storage of raw materials and the storage of
finished goods.
6. Name and address of architect, if selected:
N/A Telephone No. ( )
Name and address of contractor, if selected:
N/A Telephone No. ( )
8. If site has been selected, give name of present owner (s):
Greater I~anoke Valley Development Foundation
10.
9. If an existing facility (a) what is its present use?
Speculative building not in use
; ~(b) number of regular
__; and (c)
employees presently employed on year round basis
average annual salary per such employee $
If applicant is not the present owner of the site, state what, it
anything, has been done concerning the location and acquisition of
a site by or on behalf of the applicant.
N/A
11.
12.
13.
If specific location of proposed facility is known, state the present
zoning classification of the land under the Zoning Ordinance of the
City of Roanoke: manufacturing
If specific location is known, is a zoning change required? YES
NO X If yes, state the zoning classification required:
Does the site of the proposed facility require governmental expenditure
for roads, utilities, etc.? Describe. Substantial gov~t expenditure had
been made directly and indirectly to the site insofar as the City of Roanoke has
developed the Centre for Industry and Technology.
14.
Are funds from other government sponsored programs involved in this
project? Describe:
See answer to Question #13
15. Estimated number of regular employees to be employed on year round
_ba..sis .a. ft.er .acquisition or completion of facility: We will move 60 employees
~o rne sl~e ~n r~e ±st year and project 130 when the site is in tull production in the
5th year.
16. Average annual salary per such employee: $ 15,000.00
17. Estimate the annual payroll after completion of the facility:
$900,000 for 1st year; $1,950,000 for 5th year.
4
18.
Identify skills of new employees, the availability of such skilled
employees, proposed wage scale, and trai~ning needs: .The entoloyees will
require general clerical skills and general manufacturing production skills including
electricians, hydraulic engineers and plumbers. We find that these ere generally
available, though few er~ployees require 3 to 4 weeks of in-house training.
19.
State the growth potential for the facility in terms of sales,
employment, and plant expansion: ~ project sales of $22,000,000 in fiscal
1992; $33,000,000 in fiscal year 1993 with 20% increases per year thereafter. See
answers to Questions 15, 16 and 17 for growth poten~] information.
20.
If application is approved by the Authority, when would applicant
anticipate issuance of bonds and work on the facility started?
immediately
Section 3
Cost of Facility and Financinq
Estimated total cost of proposed facility: $.3,800,000
Maximum amount of financing sought through the Authority: $.5~000,000
Items of cost to be pa~d from Authority financing (i.e., land,
building, equipment, legal, etc.): An investm~n~ of $500.000 will be made b_v
the applicant; all other items (land, building, equipment' legal, etc.) will be
financed.
If financing is approved, does applicant expect the Authority bonds
to be sold by (a) private placement ; or (b) public
offering X
If by private placement, has applicant received a commitment or other
assurance from a bank or others with respect to the sale of the bonds?
YES NO X Elaborate: We areengaqedinseriousdiscu~onswith
EominionBank, National Association as to the issuance of creditanhanme~nnt or
purchase of the bonds.
If by public offering, name and address
Name
Dominion InvestmentBanking Services
of underwriter desired:
Mailing Address
P.O. Box 13327
Roanoke, Virginia 24040
Telephone No. ( )
Name
Glenn, Flippin, Feldmann & Darby
Name and address of bond counsel desired:
Mailin~ Address
P. O. Box 2887
Roanoke, Virginia 24001
Telephone No. (703) 344-3000
Section 4
Tax Information
If the site of the proposed facility is known, state the current
assessed value for real estate tax purposes of the land, and
improvements thereon.
Land $ 164,400
Improvements
$ 792,000
TOTAL $ 956,400
Current yearly real property tax on the proposed site: $~1~955.00
Estimated taxable value of the facility's real property
(buildings and improvements) to be constructed: $1,500,000
Estimated real property tax per year with respect to the facility when
completed on real property to be constructed (buildings and improve-
ments) using present City of Roanoke tax rates: $ 18.,750
Estimated personal property tax per year with respect to the
facility when completed, using present City of Roanoke tax
rates: $ 4~,850
Estimated merchants' capital tax per year with respect to the
facility when completed, using present tax rates: $ N/A
Estimated dollar value per year of goods and services that will be
purchased locally by applicant or other users of the facility:
$750,000. The applicant also contractsfor local trucking ina significant amount.
This business is generated bythe applic~nt'sdistributionactivities.
Section 5
Inducement
Explain how the requested financing by the Authority will enable or
induce applicant to locate in or remain in the City of Roanoke and
the Commonwealth of Virginia? The availability of industrial development
revenue bond financing is a significant factor in the decision of Quibell Corporatio~
to locate its manufacturing facility in the City of Roanoke.
It is understood and agreed by the Applicant that Applicant (a) will,
upon the filing of this application, pay to the Authority an application
fee of $500 and in addition (b) will pay when billed the cost of necessary
advertisement of any public hearing required to be held with respect to
this application, and (c) will pay, when billed, all other costs and
expenses of the Authority, including the reasonable fees of its legal
counsel, with respect to this application and any Authority or Roanoke
City Council meetings held in connection therewith. Also in addition,
Applicant understands and agrees that in the event the Authority approves
the application and adopts an inducement resolution with respect thereto
and thereafter authorizes the issuance of its bonds or notes to finance a
facility on behalf of the Applicant all costs of the Authority in connec-
tion with any such issue, including the reasonable fees of its legal
counsel and bond counsel, will be paid either from the proceeds of the
issue or directly by the Applicant, or if such bonds or notes are not
issued for any reasons, then directly by the Applicant.
The Applicant understands that the approval or disapproval of this
application is within the discretion of the Authority and that if approved
by the Authority the requested financing must also be approved by the City
Council of the City of Roanoke; that the Authority and/or City Council
may require additional financial and other information from the Applicant;
that the Authority reserves the right to approve or disapprove Bond Counsel
with respect to each issue; that if this application is approved and
Authority bonds or notes are thereafter issued all financing documents
shall be in form and substance satisfactory to the Authority, its legal
counsel and Bond Counsel and shall include provisions satisfactory to the
Authority, with respect to indemnifying the Authority and payment by
Applicant to the Authority of its closing fee of .025% of the principal
amount of the issue, with a minimum of $250 and a maximum of $2,500, and
additional funds as may be necessary on an annual basis to be applied
to the Authority's general operating and audit expense while such bonds
or notes are outstanding; and that if the Authority adopts an inducement
resolution with respect to the issuance of bonds or notes on behalf of
Applicant and thereafter before the issuance of its bonds or notes
determines (1) that any material information furnished the Authority or
the City Council by or on behalf of the Applicant is false or misleading,
(2) if after the adoption of such resolution the proposed financing
is not thereafter approved by the City Council of the City of Roanoke,
or (3) if the Authority deems the Applicant to have taken insufficient
action toward closing the requested financing, the Authority, in any such
event, reserves and shall have the right to revoke or rescind such
inducement resolution which the Authority has entered into with Applicant,
after not less than ten (10) days written notice of the Authority's
intention so to do, addressed and mailed to the Applicant at its address
given in this Application.
7
If the proposed financing is approved by the Authority and the
C~ty ~ouncil, and for any reason, the bonds or notes are not issued
prior to the end of the current calendar year, the inducement and
authorization to issue bonds shall terminate and abate, and be of no
further effect at midnight on the last day of the calendar year.
Respectfully
submitted this
15th day Marc
, 1990
PLEASE NOTE
(1) Individual applicants shall each sign the application. If Applicant
is a corporation, the application is to be made and signed in the
full proper name of the corporation as it appears in its Articles
of Incorporation, by a duly authorized officer thereof who shall
give his title, and if a partnership, in the full proper name of
the partnership as it appears in its Certificate of Partnership,
by one or more general partners.
(2) If additional space is needed to properly respond to any question,
refer to and attach an additional numbered sheet at end of
application.
(3) If any question is not applicable, indicate by inserting "N/A."
8
Schedule A
Officers of Quibell Corporation:
Ronald S. Quibell
3242 Bromley Road, S.W.
Roanoke, Virginia 24018
Brian R. Quibell
Three Arts Centre
Main Road, Plumstead
Cape Town 7800
South Africa
Derek A. Quibell
3242 Bromley Road, S.W.
Roanoke, Virginia 24018
Stephen R. Quibell
3242 Bromley Road, S.W.
Roanoke, Virginia 24018
Jean B. Quibell
3242 Bromley Road, S.W.
Roanoke, Virginia 24018
Jean B. Quibell
3242 Bromley Road, S.W.
Roanoke, Virginia 24018
President
Vice President
Vice President
Vice President
Secretary
Treasurer
Directors of Quibell Corporation:
Ronald S. Quibell
Jean B. Quibell
Brian R. Quibell
Derek A. Quibell
Stephen R. Quibell
Lindsay K. J. Quibell
Janine L. Quibell
Shareholders of Quibell Corporation:
Ronald S. Quibell
Jean B. Quibell
Brian R. Quibell
Derek A. Quibell
Stephen R. Quibell
Lindsay K. J. Quibell
Janine L. Quibell
50 shares
50 shares
180 shares
180 shares
180 shares
180 shares
180 shares
June 27, 1990
File #2-237-67
Mr. W. RoDert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30116-62590 authorizing the
City's acquisition of three easements in land and providing for
use of certain City-owned property for the Roanoke River flood
reduction project early warning system in three sites identified
as the Tinker Creek site, the Mason Creek site and the Roanoke
River site, upon certain terms and conditions. Ordinance No.
30116-62590 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, Jun~e 25, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
~FP:ra
Enc.
pc:
Mr. William F. Clark, Director of Public ~rks
Mr. Charles M. Huffine, City Engineer
Mr. Richard V. Hamilton, Right-of-Way Agent
Mr. Kit B. Kiser, Director of Utilities and Operations
Room 456 Municipal Building 215 Church Avenue S. W Roonoke. Virginia 240t 1 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of June, 1990.
No. 30116-62590.
AN ORDINANCE authorizing the City's acquisition of three
easements in land and providing for use of certain City-owned
property for the Roanoke River flood reduction project early
warning system, upon certain terms and conditions; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized to acquire on
behalf of the City for appropriate consideration easements or
other necessary property interests, in form approved by the City
Attorney, for the Roanoke River flood reduction project early
warning system in three sites identified as the Tinker Creek
site, the Mason Creek site and the Roanoke River site, as more
particularly set forth in the report to this Council dated
June 25, 1990, and the accompanying plats which are hereby incor-
porated by reference herein.
2. The City Manager and City Clerk are authorized to exe-
cute and attest, respectively, in form approved by the City
Attorney, written documentation as may be necessary to evidence
the City's authorization of the use of the site identified as the
Mill Mountain site located adjacent to the communications tower
on Mill Mountain for the Roanoke River flood reduction project
early warning system, as more particularly set forth in the
report to this Council dated June 25, 1990, and the accompanying
plat which is hereby incorporated by reference herein.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 25, 1990
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Roanoke River Flood Reduction Project;
Land Acquisition for Early Warning System
I. Back~round:
mo
Bond Referendum for the financing of the Roanoke River Flood
Reduction Project was approved by the citizens of the City of
Roanoke on April 11, 1989.
Ordinance No. 29733-91189, approved on September 11, 1989 by
City Council, authorized the acquisition of property rights
for the Roanoke River Flood Reduction Project. However, the
final location for the Early Warning System was subject to
further review.
The Local Cooperative A~reement between the City of Roanoke
and the United States Army Corps of Engineers has been suc-
cessfully negotiated by the City Staff and is to be signed in
the near future.
II. Currreut Situation:
Project schedule, as mutually agreed by City Staff and the
Corps of Engineers, includes separate construction projects
for the Early Warning System and the Flood Reduction Channel
Project. This schedule allows the project to proceed as
right-of-way is obtained.
Four (4) sites required for the completion of the total
Integrated Flood Observation and Warning System (IFLOWS) net-
work for the Upper Roanoke River Basin have now been identi-
fied. These four (4) sites consist of the following and are
more particularly identified on the attached maps:
Mill Mountain Site is located adjacent to the
Communications Tower on City owned land on Mill
Mountain.
2o
Tinker Creek Site is located approximately 200 feet
downstream of the Tinker Creek and Carvins Creek
confluence on property owned by Elizabeth Arden.
Page 2
o
Mason Creek Site is located adjacent to Mason Creek
approximately 200 feet downstream of the Route 311 and
Route 740 intersection within VDOT right-of-way.
Roanoke River Site is located adjacent to the Route
bridge over the North Fork of the Roanoke River in
Montgomery County. This site is located within VDOT
right-of-way.
Required easements for these four sites will consist of a
legal easement agreement for the Tinker Creek Site, VDOT Land
Use Permits for the Mason Creek and Roanoke River Sites, and
a resolution from City Council for the Mill Mountain Site.
III. Issues:
A. Timin~
B. Cost
C. Public Safety
IV. Alternatives:
City Council approve an ordinance authorizing the use of Mill
Mountain property for the purpose of installing and main-
taining an automatic rain gauge and authorizing the acquisi-
tion of three (3) easements, in form approved by City
Attorney, on property owned by VDOT and Elizabeth Arden as
described in II.B.
1. Timin~ for the earliest completion of the Early Warning
System will be maintained.
Cost for the acquisition of all four (4) sites should be
nominal. Funding is available in capital project
account 008-056-9619-9050, Roanoke River Flood
Reduction, Land Acquisition.
3. Public Safety during flood events will be enhanced
through improved stream and rain data.
City Council not approve an ordinance authorizing the use of
Mill Mountain property for the purpose of installing and
maintaining an automatic rain gauge and authorizing the
acquisition of three (3) easements on property owned by VDOT
and Elizabeth Arden as described in II.B.
1. Timin~ for the earliest completion of the Early Warning
System will be lost.
Page 3
Vo
2. Cost for the acquisition of all four (4) sites should
remain nominal.
3. Public Safety would not be enhanced from flood fore-
casting that IFLOWS system would provide.
Recommendation is that City Council approve Alternative A as
recommended.
Respectfully submitted,
W. Rober~ Herbert
City Manager
WRH/JAP/mm
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Right-of-Way Agent
/ o°~ ~
0
\
\
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W, Room 456
Roanoke. Virginia 24011
Telephone: (703) 981-2543
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #233-236-200
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30117-62590 authorizing exe-
cution of a written agreement with the Southwest Virginia
Community Development Fund for the implementation and administra-
tion of the Western Virginia Revolving Loan Fund program, which
will provide low interest loans to small businesses in greater
Northwest Roanoke; and providing for certain Community
Development Block Grant (CDBG) funds for the purpose, for ~the
period beginning July 1, 1990, dnd ending June 30, 1991.
Ordinance No. 30117-62590 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 25, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pC:
Mr. Stanley R. Hale, President, Southwest Virginia Community
Development Fund, 401 First Street N. W., Roanoke, Virginia
24016 '
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Community Planning
Mr. Brian J. Wishneff, Chief of Economic Development
Mr. James D. Ritchie, Director of Human Resources
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of June, 1990,
No. 30117-62590.
VIRGINIA,
A RESOLUTION authorizing the execution of a written agreement
with the Southwest Virginia Community Development Fund for the im-
plementation and administration of the Western Virginia Revolving
Loan Fund program, and providing for certain Community Development
Block Grant (CDBG) funds for the purpose, for the period beginning
July 1, 1990, and ending June 30, 1991.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized to execute, and to seal and
attest, respectively, for and on behalf of the City, a written
agreement, to provide for the implementation and administration
of the Western Virginia Revolving Loan Fund program, which will
provide low interest loans to small businesses in greater North-
west Roanoke and industrial areas of the City for the creation
of jobs; provide for CDBG funds in the amount of $88,667; for the
period beginning July 1, 1990, and ending June 30, 1991, as more
particularlF described in the report of the City Manager dated
June 25, 1990; such contract to be approved as to form by the
City Attorney.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
June 25, 1990
Dear Members of Council:
Subject: Contract for Services with Southwest Virginia
Community Development Fund (SVCDF)
I. Background:
ae
Be
City Council authorized the second year of funding for
the Western Virginia Revolving Loan Fund as part of the
Community Development Block Grant (CDBG) application;
approved by Council on May 14, 1990 by Resolution No.
30041-51490. (The first year of funding was approved by
Council on April 10, 1989 by Resolution No. 29512).
City has received HUD approval of the CDBG application
by letter dated June 18, ~990.
II. Current Situation:
ae
Ce
Western Virginia Revolving ~oan Fund is ~ project
operated by Southwest Virginia Community Development
Fund (SVCDF) to provide low interest loans to small
businesses in greater northwest Roanoke and industrial
areas of the city for the creation of jobs. (See
Attachment A for more details).
Local matching funds necessary for this program are
provided by $33,334 in FY 1990-1991 CDBG funds, plus
$33,333 in carry-over monies. This will leverage a
minimum of $733,334 in additional funds from various
sources for businesses in Roanoke.
A__qn administrative agreement between the City and SVCDF
is necessary for the funds to be disbursed for business
loans.
III. Issues:
A. Cost t__qo the City
B. Funding
C. Administrative capacity
D. Timing
E. Compliance with apDlicable regulations
F. Legal issues.
IV. Alternatives:
ae
Authorize the City Manager t__qo execute the attached
Agreement with the SVCDF for the administration and
implementation of the Western Virginia Revolving Loan
Fund.
Cost to the City will be $33,334 in FY 1990-1991
CDBG funds, plus $33,333 in carry-over monies.
Fundin9 is available in CDBG accounts 035-089-8930-
5174 and 035-090-9030-5174.
Administrative capacity of SVCDF has been shown by
the many successful loan programs they have
administered in the past 20 years, and in the
federal Economic Development Administration's (EDA)
confidence in granting SVCDF $500,000 to establish
this loan fund.
Timing is important since SVCDF currently has two
projects under consideration for bank loans (along
with additional inquiries from other small
businesses about the loan program) and would like
to begin loaning these matching funds to businesses
to create jobs.
Compliance with applicable regulations is assured
through contract review and project monitoring by
the City's Office of Grants Compliance.
Legal issues will be addressed through contract
review by the City Attorney.
Do not authorize the City Manager to execute the
attached Agreement with the SVCDF for the administration
and implementation of the Western Virginia Revolving
Loan Fund.
Cost to the City would be nothing, except in lost
job opportunities.
2. Fundin9 would not be an issue.
3. Administrative capacity would not be an issue.
4. Timing would not be an issue.
Compliance with applicable regulations would not be
an issue.
6. Legal issues would not be an issue.
V. Reuomnend&tion:
It is recommended that City Council concur in Alternative A
and authorize the City Manager to execute the attached
Agreement with the SVCDF for the administration and
implementation of the Western Virginia Revolving Loan Fund.
Respectfully submitted,
~t H~erbe~
City Manager
attachments
WRH:vlp
CC.
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Chief of Economic Development & Grants
Chief of Community Planning
Grants Monitoring Administrator
President, Southwest Virginia Community Development Fund
3
WVRLF
Western Virginia Revolving Loan Fund
401 1st Street N.W.
Roanoke, Virginia 24016
AGREEMENT
This Agreement is made and entered into this
, 1990, by and between the following parties:
The Grantee -
and the Subgrantee -
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Southwest Virginia community
Development Fund
401 First Street, N.W.
Roanoke, Virginia 24016
day of
The Grantee has been authorized by its City Council pursuant to
Resolution No. 30041-51490, adopted May 14, 1990, to provide $66,667 in
matching funds toward the Western Virginia Revolving Loan Fund as part
of its Community Development Block Grant program.
The parties hereto mutually agree as follows:
me
e
SCOPE OF SERVICES:
SVCDF will operate a revolving loan fund for eligible small
businesses within a targeted area of the City of Roanoke.
Services will include management and technical assistance to
borrowers. Program description is detailed further in Attachment
A.
TIME OF PERFORMANCE:
This Agreement shall be for the period of July 1, 1990
through June 30, 1991. Agreement may be extended with the written
agreement of both parties.
The total budget for the portion of this project within the
City of Roanoke will be $66,667 for the local match of the
revolving loan fund. These funds will be matched with the
following amounts as a minimum:
Economic Development Administration grant
Local Banks and lending institutions
Business Applicants
CDBG Funds (Local Match)
$200,000
$533,334
$ 88,888
$ 66,667
TOTAL $888,889
Agreement
Page 2
PROPOSED PAYMENT SC~R. nULE AND PROCEDURES:
Ail loan applications shall be approved and certified for
payment by a review committee established by the City. Requests
for payment will be submitted to the City's Office of Grants
Compliance, accompanied by an approved loan application from the
small business applicant. Payment will be made to the Subgrantee,
based on the individual loan agreement, within ten (10) days from
date of receipt.
INDEMNIFICATION:
The Subgrantee agrees to indemnify and hold harmless the
City, its officers, agents and employees, from any and all claims,
legal actions and judgments advanced against the City and for
expenses the City may incur in this regard, arising out of the
Subgrantee's intentional acts and negligent acts or omissions with
respect to the rights and privileges granted by the City to the
Subgrantee in this Agreement.
COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG
programs as set forth in Attachment B and all other applicable
federal regulations relating to specific programs performed
hereunder. Further, the Subgrantee agrees to require compliance
with applicable federal regulations of the loan recipient by
agreement.
UNIFOI~/~ ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and
standards of OMB Circular No. A-122, "Cost Principles for Non
Profit Organizations" and with the following Attachments to OMB
Circular No. A-110, if applicable: Attachment A, "Cash
Depositories"; Attachment B, "Bonding and Insurance"; Attachment
C, "Retention and Custodial Requirements for Records"; Attachment
F, "Standards for Financial Management Systems"; Attachment H,
"Monitoring and Reporting Program Performance," paragraph 2;
Attachment N, "Property Management Standards"; and Attachment O,
"Procurement".
PROGRAM INCOME:
"Program income" means gross income received by the Grantee
or Subgrantee directly generated from the use of CDBG funds. The
Subgrantee may retain program income, generated by this agreement,
to be revolved in subsequent loans having the same guidelines and
restrictions as those covered by this agreement. All program
income and expenses shall be reported to the Grantee on a
quarterly basis.
Agreement
Page 3
9. RECORDS AND REPORTS:
The Subgrantee shall maintain full and accurate records with
respect to all matters covered under this Agreement. All records
pertaining to this Agreement and the services performed pursuant
to it, shall be retained for a period of three (3) years after the
expiration date of this Agreement or its amendments. Appropriate
City and/or HUD personnel shall have free access to those records
during the Agreement duration and the following three-year time
period.
The Subgrantee shall submit quarterly financial reports to
the Grantee's Office of Grants Compliance. Such reports shall
consist of a cumulative listing of loans made, the payment status
of each loan, the amount available for loans, program income and
expenses. Reports of jobs created or retained shall also be
submitted for each loan including the number of such jobs for
which low and moderate income persons have been employed.
10. CONFLICT O__F INT~ST:
No employee, agent, consultant, officer or appointed official
of the Subgrantee, who is in a position to participate in a
decision-making process or gain inside information with regard to
any CDBG activity, may obtain a personal or financial interest in
any contract, subcontract or agreement with respect thereto, or in
the proceeds thereunder, either for themselves, their family or
business associates, during their tenure or for one (1) year
thereafter.
11. SUSPENSION AND TERMINATION
Suspension or termination may occur if the subgrantee
materially fails to comply with any term of this award, and the
award may be terminated for convenience by the grantee or
subgrantee upon written notification to the awarding agency (HUD),
setting forth the reasons for such termination, the effective
date, and in the case of partial termination, the portion to be
terminated.
12. REVERSION OF ASSETS:
Upon expiration of this agreement, or amendments thereto,
the Subgrantee shall transfer to the city any CDBG funds or
program income on hand at the time of expiration and any accounts
receivable attributable to the use of CDBG funds.
13. ANNUAL AUDIT AND MONITORING:
The Subgrantee shall provide for an annual independent audit
of all CDBG expenditures covered by the Agreement. Copies of said
audit report shall be furnished to the Grantee's City Manager and
Director of Finance within thirty (30) days of completion of the
audit.
Agreement
Page 4
14. THIRD-PARTY CO~'£~ACTS:
The Grantee shall not be obligated or liable hereunder to any
party other than the Subgrantee.
15. AMENDMENTS.
The Grantee, from time to time, may require changes in the
obligations of the Subgrantee hereunder, or its City Council may
appropriate further funds for the implementation of the Western
Virginia Revolving Loan Fund project. In such event or events,
such changes which are mutually agreed upon by and between the
Subgrantee and grantee shall be incorporated in written amendment
to this Agreement.
16. GO~RING LAW:
This Agreement shall be governed by laws of the Commonwealth
of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the day and year hereinabove written:
ATTEST:
CITY OF ROANOKE
By
Mary F. Parker, City Clerk
By
W. Robert Herbert, City Manager
SUBGRANTEE
By
Witness
By
Stanley R. Hale, President
Southwest Virginia
Community Development Fund
U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
GRANT AGREEMENT
COMMUNITY DEVELOPMENT 8LOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS FOR SUBGRANTEES
(CONTRACTS OVER $10,000)
ATTACHMENT B
"Section 3" Com liance in the Provision of Trainin Em Io ent and Business
A. The work to be performed under this contract is on a project assisted
under a program providing direct Federal financial assistance from the
Department of Housing and Urban Develo merit ·
requirements of Section ~ ~ ~k~ , ..... P and ]s subject to the
1968 as am~-a-- ,~ . ~' .~? nuus,ng and Urban Develo ment
, ~.~u, ~ u.~.u, lYO l- ~_ ~ P Act of
greatest extent feasible opnortuni~.. ~"~" ?.requires that to the
iven I w ' . - ~,=~ For ~ralnln an
~n o er ~ncome residents of t~ .... ~--- ~ d employment be
.,~ ~,uj:~ area aha contracts for work
connection with the project be awarded to business concerns which are
located in, or owned in substantial part by persons residing in the area
of the project.
The parties to this contract will comply with the provisions of said
Section 3 and the regulations issued pursuant thereto by the Secretary
of Housing and urban Development set forth in 24 CFR 135, and all appli-
cable rules and orders of the Department issued thereunder prior to the
execution of this contract. The Parties to this contract certify and
agree that they are under no contractual or other disability which would
prevent them from complying with these requirements.
The contractor will send to each labor organization or representative of
workers with which he has a collective bargaining agreement or other
contract or understanding, if any, a notice advising the said labor
organization or workers' representative of his commitments under this
Section 3 clause and shall post copies of the notice in conspicuous pla-
ces available to employees and applicants for employment or training.
The contractor will include this Section 3 clause in every subcontract
for work in connection with the project and will, at the direction of
the applicant for or recipient of Federal financial assistance, take
appropriate action pursuant to the subcontract upon a finding that the
subcontractor is in violation of regulations issued by the Secretary of
Housing and Urban Development 24 CFR Part 135. The contractor will.'not
subcontract with any subcontractor where it has notice or knowledge that
the latter has been found in violation of regulations under 24 CFR Part
135 and will not let any subcontract unless the subcontractor has first
provided it with a preliminary statement of ability to comply with the
requirements of these regulations.
Compliance with the provisions of Section 3, the regulations set forth
in 24 CFR Part 135, and all applicable rules and orders of the
Department issued hereunder prior to the execution of the contract,
shall be a condition of the federal financial assistance provided to the
project, binding upon the applicant or recipient for such assistance,
its successors and assigns. Failure to fulfill these requirements shall
subject the applicant or recipient, its contractors and subcontractors,
it successors and assigns to those sanctions specified by the grant or
loan agreement or contract through which Federal assistance is provided,
and to such sanctions as are specified by 24 CFR Pert 135.
~ual Emplo,vment Opportunity: Contracts subject to Executive Order 11246)
as amended: Such contracts s~all be subject to ~UD Equal Employment
Opportunity regulations at 24 CFR Part 130 applicable to HUD-assisted
construction contracts.
The Subgrantee shall cause or require to be inserted ~
exempt contract and sub on~r~r~ ~- . . 'n full in any non-
c ~ ,ur construction wor
there f · - ....
o as defined in said r:--~-~ ....... k, or modification
· . :~,a~,uns, wnlcn is aid f r '
~rt ~w~ assistance provided under this A-r .... ~ ~.o ]~ whole or in
uppor:unlcy clause: ,,n..~._ ~ _ s ::~:n~, ~ne ~omlowing equal
tor agrees as follows:~U"ng ~ne pertormance of this contract, the contrac-
A. The contractor will not discriminate against any employee or applicant
for employment because of race, color, religion, sex or national origin.
The contractor will take affirmative action to ensure that applicants
are employed and that employees are treated during employment without
regard to their race, color, religion, sex or national origin. Such
action shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and
section for training, including apprenticeship. The contractor agrees
to post in conspicuous places available to employees and applicants for
employment, notices to be provided by the contracting officer setting
forth the provisions of this nondiscrimination clause.
The contractor will, in all solicitations or advertisements foF
employees placed by or on behalf of the contractor, state that all
qualified applicants will receive consideration for employment without
regard to race, color, religion, sex or national origin.
The contractor will send to each labor union or representative of
workers with which he has a collective bargaining agreement or other
contract or understanding, a notice to be provided by the ,Contract
Compliance Officer advising the said labor union or workers repre-
sentatives of the contractor's commitment under this sect~
post copies of the noti~ ~ ........ 'on and shall
and applicants for emplo~e~,uu"~pmcu°us p(aces available to employees
The contractor will comply with all provisions of Executive Order 11246
of September 24, 1965, and of the rules, regulations and relevant orders
of the Secretary of Labor.
The contractor will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by the rules, regula-
tions and orders of the Secretary of Labor, or pursuant thereto, and
wi)) permit access to his books, records and accounts by the Department
and ~he Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
-2-
In the event of the contractor's noncompliance with the non-
discrimination clauses of this contract or with any of such rules, regu-
lations or orders, this contract may be canceled, terminated or
suspended in whole or in part, and the contractor may be declared ineli-
gible for further Government contracts or Federally-assisted construc-
tion contract
procedures authorized in Executive Order 11246 of
September 24, 1965, or by rule, regulation or order of the Secretary of
Labor, or as otherwise provided by law.
The contractor will include the portion of the sentence immediately pre-
ceding paragraph (Al and the provisions of paragraphs (Al through (Gl in
every subcontract or purchase order unless exempted by rules, regula-
tions or orders of the Secretary of Labor issued pursuant to Section 204
of Executive Order 11246 of September 24, 1965, so that such provisions
will be binding upon each subcontractor or vendor. The contractor will
take such action with respect to any subcontract or purchase order as
the Department may direct as a means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the
event a contractor becomes involved in or is threatened with litigation
with a subcontractor or vendor as a result of such direction by the
Department, the contractor may request the United States to enter into
such litigation to protect the interest of the United States."
The Subgrantee further agrees that it will be bound by the above equal
opportunity clause with respect to its own employment practices when it
participates in Federally-assisted construction work; provided, that i~
the Subgrantee so participating is a State or local government, the
above equal opportunity clause is not applicable to any agency, instru-
mentality or subdivision of such government which does not participate
in work on or under the contract. The Subgrantee agrees that it will
assist and cooperate actively with the Department and the Secretary of
Labor in obtaining the compliance of contractors and subcontractors with
the equal opportunity clause and the rules, regulations and relevant
orders of the Secretary of Labor; that it will furnish the Department
and the Secretary of Labor such compliance; and that it will otherwise
assist the Department in the discharge of its primary responsibility for
securing compliance.
The Subgrantee further agrees that it will refrain from entering into
any contract or contract modification subject to Executive Order 11246
of September 24, 1965, with a contractor debarred from, or who has not
demonstrated eligibility for, Government contracts and Federally-
assisted construction contracts pursuant to the Executive Order and will
carry out such sanctions and penalties for violation of the equal oppor-
tunity clause as may be imposed upon contractors and subcontractors by
the Department or the Secretary of Labor pursuant to Part II, Subpart D,
of the Executive Order. In addition, the Subgrantee agrees that if it
fails or refuses to comply with these undertakings, the Department may
take any or all of the following actions: cancel, terminate or suspend
in whole or in part the grant or loan guarantee; refrain from extending
any further assistance to the Subgrantee under the Program with respect
to which the failure or refusal occurred until satisfactory assurance of
future compliance has been received from such Subgrantee; and refer the
cause to the Department of Justice for appropriate legal proceedings.
-3-
Federal Labor Standards Provisions: Except with respect to the rehabilita_
tion of residential property designed for residential
eight families~ t ~.h .... ~ .... ~ .... use for fewer than
in x . he ~,~H~=: ~Hu dmm contractors en a ed
e cess of Two Thousand Dollars ~$2 nnn nn, ~ .... g g. under contracts
· , .... ~y ,ur :ne construction, prosecu-
tion, completion or repair of any building or work financed in whole or in
part with assistance provided under this Agreement shall comply with HUD
requirements pertaining to such contracts and the applicable requirements of
the regulations of the Department of Labor under 29 CFR Parts 3 and 5,
governing the payment of wages and the ratio of apprentices and trainees to
journeymen; provided that if wage rates higher than those required under
such regulations are imposed by State or local law, nothing hereunder is
intended to relieve the Subgrantee of its obligation, if any, to require
payment of the higher rates. The Subgrantee shall cause or require to be
inserted in full in any such contracts subject to such regulations, provi
sions meeting the requirements of 29 CFR 5.5. -
No award of the contracts covered under this section of the Agreement shall
be made to any contractor who is at the time ineligible under the provisions
of any applicable regulations of the Department of Labor to receive an award
of such contract.
4. ~_ n U~der Title VI of the Civil Ri ,,
]ghts Act
of 1964 (P.L. 88-352) and HUD regulations with respect thereto, including
the regulations under 24 CFR Part 1. In the sale, lease or other transfer
of land acquired, cleared or improved with assistance provided under this"
Agreement, the Subgrantee shall cause or require a covenant running with the
land to be inserted in the deed or lease for such transfer, prohibiting
d!scr~mination upon the basis of race, color, religion, sex or national ori-
g~n, ~n the sale, lease or rental, or in the use of occupancy of such land
or any improvements erected or to be erected thereon, and providing that the
Subgrantee and the United States are beneficiaries of and entitled to
enforce such covenant. The Subgrantee, in undertaking its obligation in
carrying out the program assisted hereunder, agrees to take such measures as
are necessary to enforce such covenant and will not itself so discriminate.
5. Obli ations of Sub rantee with Res ect to Certain Third- art Relationshit~
Agreement, notwithstanding its designation of any third party or parties for
the undertaking of a)l or any part of the program with respect to which
assistance is being provided under this Agreement to the Subgrantee. Any
Subgrantee which is not the Applicant shall comply with all lawful require-
ments of the Applicant necessary to insure that the program, with respect to
~hich assistance is being provided under this Agreement to the Subgrantee,
]s carried out in accordance with the Applicant's Assurances and certifica-
tions, including those with respect to the assumption of environmental
responsibilities of the Applicant under Section 104(h) of the Housing and
Community Development Act of 1974.
Interest of Certain Federal Officials: No member of or delegate to the
Congress of the United States, and no Resident Commissioner, shall be
admitted to any share or part of this Agreement or to any benefit to arise
from the same.
-4-
Interest of Memberst Officers or Employees of Subgrantee~ Members of Local
~vernment Body~ or Other Public Offic~al~: No member, officer or employee
the Subgrantee, or its designees or agents, no member of the governing
body of the locality in which the program is situated, and no other public
official of such locality or localities who exercises any functions or
responsibilities with respect to the program during his tenure, or for one
(1) year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed
in connection with the program assisted under the Agreement. The Subgrantee
shall incorporate, or cause to be incorporated, in all such contracts or
subcontracts a provision prohibiting such interest pursuant to the purposes
of this section.
Prohibition Against Payments of Bonus or Commission: The assistance pro-
vided under this Agreement shall not be used in the payment of any bonus or
commission for the purpose of obtaining HUD approval of the application for
such assistance, or HUD approval or applications for additional assistance,
or any other approval or concurrence of HUD required under this Agreement,
Title I of the Housing and Community Development Act of 1974, or HUD regu-
lations with respect thereto; provided, however, that reasonable fees or
bona fide technical, consultant, managerial or other such services, other
than actual solicitation, are not hereby prohibited if otherwise eligible
as program costs.
"Section 109": This Agreement is subject to the requirements of Section
log of the Housing and Community Development Act of 1974, 42 U.S.~
3535(d). No person in the United States shall on the ground of race,
color, religion, sex or national origin be excluded from participation in,
be denied the benefits of, or be subjected to discrimination under any
program or activity funded in whole or in part with funds available under
this title.
10. Access to Records and Site ~f. Emplo,m~ent: This Agreement is subject to the
requirements of Executive uraer 11246, Executive Order 1375, Civil Rights
Act of 1964, as amended. Access shall be permitted during normal business
hours to the premises for the purpose of conducting on-site compliance
reviews and inspecting and copying such books, records, accounts, and other
material as may be relevant to the matter under investigation and pertinent
to compliance with the Order, and the rules and regulations promulgated pur-
suant thereto by the Subgrantee. Information obtained in this manner shall
be used only in connection with the administration of the Order, the admi-
nistration of the Civil Rights Act of 1964 (as amended) and in furtherance
of the purpose of the Order and that Act.
-5-
June 27, 1990
File #27-468B
~4r. ~t~. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
I am attaching copy of Ordinance No. 30118-62590 establishing
certain ~ater and Sewer rates and other related rates and charges
for the City, effective August 1, 1990. Ordinance No.
30118-62590 was adopted by the Council of the City of Roanoke at
a regular meeting held on .Monday, June 25, 1990.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
pc:
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Steven L. Walker, Manager, Sewage Treatment Plan~
Mr. M. Craig Sluss, Manager, ~4:ater Department
Mr. Jesse H. Perdue, Jr., ,Manager, Utility Line Services
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine. City Engineer
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Raleigh W. Quarles, Fire Chief
Room 456 Municipal Building 215 Church Avenue S W Roanoke, Virginia 24011 (703) 981-254~
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th, day of June, 1990.
No. 30118-62590.
VIRGINIA,
A RESOLUTION establishing certain water and sewer rates and
other related rates and charges for this City effective August 1,
1990.
BE IT RESOLVED by the Council of the City of Roanoke that the
water and sewer rates and other related rates and charges for the
City of Roanoke shall be as set forth in Attachment H attached
hereto, which is hereby incorporated by reference herein, such
rates to be effective for all water and sewer statements rendered
on or after August 1, 1990, and connection charges, special ser-
vice charges, fire service charges, and tank disposal charges to
be effective for statements rendered on or after August 1, 1990.
ATTEST:
City Clerk.
WATER RATES
Quarterly Billing - Minimum Charge
Allowance 600 cu. ft. per Quarter
Percent Increase:
Current
Rates
5/8" Meter 5.04
3/4" Meter 7.56
1" Meter 10.08
1 1/2" Meter 25.20
2" Meter 40.32
3" Meter 100.80
4" Meter 161.28
6" Meter 403.20
8" Meter 645.12
10" Meter 1,032.18
8,400 cu. ft. @ .38 per 100 cu. ft.
81,000 cu. ft. @ .30 per 100 cu. ft.
315,000 cu. Ct. @ .22 per 100 cu. ft,
Over 405,000 cu.ft. @ .14 per 100 cu. ft.
WATER RATES
Monthly Billings - Minimum Charge
Allowance 200 cu. ft, per Month
Current
Rates
Percent Increase:
5/8" Meter 1.68
3/4" Meter 2.52
1" Meter 3.36
1 1/2" Meter 8.40
2" Meter 13.44
3" Meter 33.60
4" Meter 53.76
6" Meter 134.40
8" Meter 215.04
10" Meter 344~06
2,800 cu. ft. @ .38 per 100 cu. ft.
27,000 cu. ft. @ .30 per 100 cu. ft.
105,000 cu. ft. @ .22 per 100 cu. ft.
Over 135,000 cu.ft. @ .14 per 100 cu. ft.
WASTEWATER RATES
Current
Rates
Percent Increase:
ATTACHMENT "H"
Page 1 of 6
New Rates
Effective
August 1, 1990
12.11%
5.65
8.48
11.30
28.25
45.20
113.01
180.81
452.03
723.24
1,157.18
0.43
0.34
0.25
0.16
New Rates
Effective
August 1, 1990
12.11%
1.88
2.83
3.77
9.42
15.07
37.67
60,27
150.68
241.08
385.73
0.43
0.34
0.25
0.16
New Rates
Effective
August 1, 1990
12.96%
0.86 0.97
ATTACHMENT "H"
Page 2 of 6
ATTACHMENT "H"
Page 3 of 6
PROJECTED INCREASE FOR INDUSTRIAL
COST REVENUE FOR FLOW ABOVE
30,000 GALLONS PER DAY
USAGE
CURRENT
1990 (1)
PER 1,000 GALLONS
BOD (PER 1,000 LBS)
TKN (PER 1,000 LBS)
P (PER 1,000 LBS)
SS (PER 1,000 LBS)
0.94
38.22
325.21
276.33
30.34
1.06
45.64
388.37
329.99
(1) EFFECTIVE AUGUST 1, 1990
ATTACHMENT "H"
Page 4 of 6
SEPTIC TANK DISPOSAL CHARGES
RECOMMEND
Truck Capacity 1 ---> 1,500 gallons
Truck Capacity 1,501 gallons and above
$20.O0/truck
$30.00/truck
Effective Date August 1, 1990
ATTACHMENT "H"
Page 5 of 6
CITY OF ROANOKE
i NTERDEPART~{ENTAL COMMUNICATION
DATE: June 27, 1990
TO: Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
FROM: Wilburn C. Dibling, Jr., City Attorney~
SUBJECT: Water and sewer rate amendments
Attached is a clean copy of the water and sewer rate resolu-
tion which was adopted, as amended, by City Council on June 25,
1990. The resolution incorporates by reference Attachment H.
Thanks to Joel for having Attachment H retyped as amended by City
Council.
The resolution attached to this memorandum is unattested.
You may want to obtain an attested version from Mary Parker for
official purposes and for distribution.
You may also want to review page 5 of Attachment H for a
possible error. Under "Recommend Fee Breakdown," you will note
that the second column is "Service Size." The first figure in
this column is 3/4". I question whether this should not be 5/8".
If this is an error, it was carried over from the original ver-
sion of Attachment B as attached to the City Manager's report.
If an error, it cannot be corrected administratively because City
Council has adopted Attachment H as typed. If there is any
error, I recommend that it be corrected by Council report and
amendment prior to August 1, 1990.
Please let me know if I can be of further service to you in
this matter.
WCDJ:sm
Attachment
L/cc: Mary F. Parker, City Clerk (w/original resolution)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION establishing certain water and ~eweL rates and
other related rates and charges for this City c7~ a flvc ycar!
BE IT RESOLVED by the Council of the City of Roanoke that the
water and sewer rates and other related rates and ch%rges for
City of Roanoke shall be as set forth in Attachment ~o Lh~ Ju~e
-95~-, !99n~ -eport ef thee i-fy Manager ana Director of Fi,~,~u~
~ which is hereby incorporated by reference herein,
such rates to be effective for all water and sewer statements
rendered on or after-~, 1990, ~u~y ~, 19~i,
J~'Y~~d July 1, 1994~ore p~-~i~,,l~rly ~ f~rt~i~
th ' -~aehme~t ~B~ :with the~-regressi~er ~
~ ~.~ p~- iOO cubic leet ~u~i~ wa~er over 405,000_
cubic feet~ eliminated fo~~red -~*~- J.ly
~99~ t~e ~gressive ~ter rate of $0.27 per 100 cubic feet
~r~es of water over 315,000 cubic ee ~ina~
for statements r~n~e~-~ ~ after July ~; i~ and connection
charges, special service charges, fire service charges, and tank
disposal charges to be effective for statements rendered on or
after~ 1, 1990, - ' s
f~in ~~ Ju,~ 25, i~O, report %0 this Councii.
ATTEST:
City Clerk.
Roanoke, Virginia
Juno 25, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Water and Sewage Capital Needs, Increased Operating
Costs and Revised Water and Sewer Rates
I. Backaround:
Available workin~ capital (cash) in excess of obliKations in
the water and sewage funds should be at least $1,000,000 each
to provide for cash flows and emergencies (floods and
droughts).
Status of water and sewer fund working capital in excess of
obligations projected to June 30, 1990 is as follows:
Water $977,572
Sewage -$548,641'
* - Several projects will last for multiple years which should
provide time to meet the current obligations from current
rate structures.
Requirement by the State Health Department to replace the
pressure sand filters and renovate the Falling Creek Filter
Plant has been acknowledged; plans and specifications have
been prepared and advertised. A portion of the bid to
renovate Falling Creek, $246,881 for equipment, has been
awarded. The remainder, $1,004,119, is on hold pending
certification of funds by the Director of Finance, until June
30, 1990.
D. The last overall water rate increase occurred in 1976.
Eo
The last overall sewer rate increase occurred in 1981,
followed by a decrease in 1985.
Average cost of residential water and sewer service, based on
a typical residential usage of 1800 cu. ft. units, is as
follows:
Monthly Daily
Water $3.20 11¢
Sewage 5.16 17¢
$8.36 28¢
Page 2
Drought of 1988 showed the weakness in our water system and
pointed out the need to expand Carvins Cove Filter Plant from
a rated capacity of 18 million gallons per day (MGD) (peak) to
28 MGD (peak) in order to fully utilize the safe raw water
yield of 20 MGD. Council authorized a Carvins Cove Filter
Plant renovation and expansion feasibility study on August 14,
1989 with Mattern & Craig and Alvord, Burdick & Howson,
Consulting Engineers.
Preliminary information from that study as well as the known
bid amount from the Falling Creek Filter Plant renovation
results in the following immediate extraordinary capital
needs: (prices include engineering and 15% contingency in
1990 dollars)
Item Description Estimated Cost
Improvements to raw water intake
at Carvins Cove Dam
$ 645,150
Low lift pump station expansion for
Carvins Cove Filter Plant
2,308,050
Carvins Cove Treatment Plant upgrading
& expansion
8,987,250
4
Transmission line from Carvins Cove plant
to Hershberger Road (Delray Pumping
Station location)
4,175,650
5
Falling Creek Filter Plant Renovation 1,004t119
$17,120,219
The amount $17,100,000 is the estimate used to project funding
needs.
Fourth wettest year in history, 1989, has shown again the need
to renovate and expand our joint sewage facilities. The City
treats sewage from the City of Roanoke, City of Salem, Roanoke
County, Town of Vinton, and Botetourt County under the terms
of 30 year agreements executed in 1972 with these localities.
City reserve capacity in the sewage plant is 15.83 MGD.
City actual flows to the sewage plant are 16 - 19 MGD during
average rainfall conditions but have averaged as high as 29.05
MGD for the month of July 1989.
Wastewater Facility Plan dated February, 1987 and prepared for
the City and in consultation with the staffs of all
contracting jurisdictions projected the need to increase the
capacity for "wet" months from the current permit limits of
Page 3
35 MGD to 62 MGD. Overall system joint use facilities
improvements were projected to cost $32,000,000 in that 1987
report.
High rainfall amounts and resultin~ high sewage flows during
1987 and 1989 has resulted in the need to re-define the extent
of the needed expansion. Preliminary information results in
the need to expand from an average monthly capacity of 35 MGD
to an average monthly capacity of 42 MGD and, more
importantly, a "wet" monthly capacity of 72 MGD.
Current estimated cost to renovate and expand the sewage plant
and replace the Roanoke River Interceptor from Salem to the
plant as well as replace the Tinker Creek Interceptor from
Orange Avenue to the plant, in 1993 dollars, is $43,643~000.
Po
City share of these unusual and extraordinary capital
improvements plus improvements to the wholly owned and used
distribution system is $15,500,000. The remainder would be
paid by the other jurisdictions using the Sewage Treatment
Plant and incoming interceptors.
II. Current Situation:
A. Water and sewer funds have no significant retained earnings.
Annual costs for providing water and sewer service have been
increasing in the range of 6 - 9% annually.
Last water rate increase was in 1976 and the last sewer rate
increase was in 1981.
Both funds have been unable to budget for replacement
equipment and maintenance from annual revenue because of
current rate structures. This lack of revenue has required
the use of prior years' retained earnings and the delay in
needed capital replacement.
Eo
$17~100,000 in water capital needs and $15~500,000 as City
share of sewage capital needs have been identified.
Rates for water and sewage services are currently the lowest
in the State for known comparable localities (See Attachment
Increase in water and sewer rates over the next five (5) years
in the following amounts are needed:
Water
12.11% increase each year for 5 years
Sewage
12.96% increase each year for 5 years
H. Regressive water rates, (e.g. the more the volume used, the
lower the unit cost for water) is a rate structure that does
Page 4
not encourage water conservation. Many utilities have either
a flat rate for usage or a progressive rate, e.g. the more you
use, the higher the unit cost for water. The City needs to
work toward a goal of a flat water rate, perhaps not all at
once in fairness to our large co~mmercial and industrial users.
54 users would be affected if the City would abolish the
bottom two steps of a four step regressive water rate
schedule.
City Council authorized the Director of Finance to employ
David M. Griffith, Inc. to review our water and sewage service
rates. Attachment "A" is an executive summary of that report.
The full report is available in the Office of the Director of
Finance for review as deemed appropriate. The rates being
recon~nended to you by this report are less in some instances
than the rates suggested by David M. Griffith, Inc.
III. Issues:
A. Operatin~ needs
B. Capital needs
C. Consequences
D. TimtnK
IV. Alternatives:
ao
Council authorize a five year phased-in across the board
increase in water and sewer rates in accordance with the
different schedules of Attachment "B". Rates are to be
effective with all water and sewage billed on and after
October 1, 1990, July 1, 1991, 3uly 1, 1992, July 1, 1993 and
3uly 1, 1994 for the rates outlined on Attachment "B". For
water rates effective July 1, 1991, the bottom rate step in
the regressive scale will be deleted and the rate next to the
bottom will be deleted effective July 1, 1992. Connection
charges, special service charges, fire service charges, and
septic tank disposal charges are recox~nended for all billings
on or after October 1, 1990.
1. Operatin~ needs will be provided at least initially.
Capital needs, being extraordinary, in the water and
sewer funds of $17,100,000 and $15~500,000, will be
supported by a revenue base. Council will be asked to
take action in the future to authorize construction plans
and specifications and likely authorize amendments to the
1972 sewage treatment contract.
Page 5
Consequences will be to provide revenue to meet existing
system needs and currently known State and Federal
regulatory requirements.
4. Timing will spread the adjustments over five (5) steps.
B. Council authorize the immediate one-time across the board
increase in water and sewer rates as shown by Attachment "C"
as recommended by David M. Griffith, Inc. to provide the rates
needed for the next five years effective October 1, 1990.
Connection fees, septic tank fees, special service, and fire
service charges as recommended with Attachment "B" would also
apply effective October 1, 1990.
1. Operatin~ needs will be provided.
2. Capital needs will be provided.
Consequences will be to provide the revenue by a one-time
increase to meet regulatory requirements.
Timin~ will provide the increase in its entirety
immediately.
Council authorize a three (3) year phased-in across the board
water and sewer rate increase in accordance with Attachment
"D". Rates are to be effective with all water and sewage
billed on and after October 1, 1990, 3uly 1, 1991, and July 1,
1992. Note that in water rates effective July 1, 1991 the
bottom rate step in the regressive scale will be deleted and
the rate next to the bottom will be deleted effective July 1,
1992. Connection fees, septic tank fees, special service, and
fire service charges as reco~ended with Attachment "B" would
also apply effective October 1, 1990.
1. OperatinK needs will be provided.
Capital needs, being extraordinary, in the water and
sewer funds of $17,100~000 and $15~500~000, will be
supported by a revenue base. Council will be asked to
take action in the future to authorize construction plans
and specifications and likely authorize amendments to the
1972 sewage treatment contract.
Consequences will be to provide revenue to meet existing
system needs and currently known State and Federal
regulatory requirements.
4. Timin~ will spread the adjustment over three (3) steps.
Council refrain from authorizing the rate schedule contained
in Attachment "B" or its equivalent.
Page 6
Operating needs will not be met unless funds are provided
to meet increasing annual costs.
Capital needs cannot be met.
Consequences are inability to provide water, the real
potential for a state directive to limit water and sewer
connections and violation of State and Federal
regulations.
Recommendation: Council authorize water and sewer rate
adjustments in accordance with Alternative "A" and Attachment "B".
VI.
Comparison of cost of residential service with other localities is
provided by Attachment "E". City daily cost of service is 28¢
compared to average of other localities noted at 60¢.
VII. Impact of proposed rate increases on the cost of residential,
commercial and industrial service is shown by Attachment "F".
Respectfully submitted,
W. Robert Herbert
WRH:JMS:KBK:afm
Attachments
CC:
City Attorney
Director of Utilities & Operations
Manager, Billings & Collections
Manager, Water Department
Manager, Sewage Treatment Plant
Manager, Utility Line Services
City Engineer
ATTACHMENT "A"
I. EXECUTIVE SUMMARY
In January, the CiD, of Roanoke authorized David M. C-riffith and Associates, Inc,. to
perform a cost-based water and wastewater rate study and analysis. The purpose of the rate study
was to analyze revenue requirements, determine various levels of revenue sufficiency, estimate
the impact of the capital improvements program, and review the miscellaneous "capital conlri-
butions" relating to the utility.
The results of the study are hereby submitted for review and comments to the City
Council. This final report has incorporated changes, corrections and comments received from
the City staff. The report consists of findings, conclusions, and recommendations summarizing
the major findings of the study. Moreover, the report provides a detailed description of the study
methods and analytical results.
Essential to determining revenue requirements are the assumptions concerning growth
in the customer base and cost escalation. The study is based on growth projections derived from
historical billing records, the city economic development department's data, and cash revenues
and expenditures for 1988 and 1989. Data for the "test" year 1990 was adjusted in some cases
to reflect the City of Roanoke staff's knowledge of costs in excess of the historical lxends.
Another important factor influencing the revenue requirement analysis is the aggressive
capital improvements schedule planned by the City. These capital projects are necessary to meet
both current needs and future expansion throughout the water and wastewater utility service area.
Moreover, many of the improvements are necessary and relate directly to the U.S.E.P.A.
enforcement of the 1987 Clean Water Act. Additionally, NPDES permitting requizements have
f°rced the City of Roanoke to both improve and expand their water and wastewater systems. As
would be expected, the combination of increased capital requirements, along with restoration
and replacement of deteriorating infi'asn'uetures and assets, results in the need for significant
increases to the City's utility rates.
The resuhs of our analysis indicate that current rates will require an "across-the-board"
increase to adequately meet the increased capital and revenue requirements over the next five
years. The cumulative increase over the current rates for the next five years for the water
utility is estimated to be 60.55 %. This equates to an annual rate increase of 12.11% for each
of the next five years. The cumulative increase over the current rates for the wastewater
utility is estimated to be 97.09% over the current rate of $.86 per 100 cubic feet. This trans-
lates into an annual increase of 19.42% for each of the five years. Implementation of these
increases will be in effect on all hills rendered on or after July 1, 1990.
4
~ATER RATES
Querteriy Billin? - Mininum Charge
',~Iowance 600 cu. ft. per Quarter
current
Mates
Percent Increase:
60.55%
5/8" Meter 5,04
3/4" Meter 7,56
1" Meter 10.00
1 1/2" Meter 25.20
2" Meter 40.32
~" Meter i00.80
4" Meter I61.28
6' Meter 403.20
0" Meter 645.12
10" Meter 1,032.10
8,400 cu. It, ~ .38 per 100 cu. ft.
B1,000 cu, It, ~ ,30 per 100 cu.
315,~00 cu. ft. 8 .22 per I00 cu. ft.
Over 405,000 cu.ft. ~ .14 per t00 cu, ft
Mew Rates
%~,fective
I, I990
12.11%
E.49
II.30
28,25
45.20
113.01
180.81
452.03
723.24
1,157,10
0.43
0,34
0.25
0.!6
New Ra
Effect
July 1'
'Ye Effe
~91 July
12 11%
.26
.39
1
31.30
50 09
125,21
200,~4
500.~6
001.~7
1~202.f7
0'17
0.7
0.7
~ates
tire
[992
.11%
~.07
1~.31
1~.74
3~,36
5~.97
13~ 42
219 87
549 60
079 49
1,407 17
0 52
0 41
ATTACHMENT "~'
New Rt
Effect
July
12. 1%
I 40
11
14
37,
59.
149.
239,
598,51
957,62
1,532,17
15
Page 1 of 6
;es Yiufafln ~f tes
Lye C ve
93 July
12. 1%
16.
250.!
647
1,035.~
1,~57,~
WATER RATES
Monthly Billings - M~nimum Charge
Allowance 200 cu. ft. per Month
Current
Rates
Percent Increase:
5/8" Meter 1.68
3/4" Meter 2.52
1" Meter 3.36
1 1/2" Meter 8.40
2" Meter 13,44
3" Meter 33.60
4" Meter 53.76
6" Meter 134.40
$" Meter 215.04
10" Meter 344,06
New Rates
~[fective
1, 1990
New Rales New
Effective Effe
July__I~ July
3,77 t59
9.42 10,~3 11,'/45
15.07 16.~0 18.I
37.67 41.~4 45.
60.27 66.7~ 73.
150.68 166,9~ 183,2
241.00 267.12/ 293.1
385.73 427.39% 469,0
ates Mew R
tire Effec
1992 July
2,000 cu. ft. ~ .38 per 100 cu, ft.
27,000 cu. ft, @ .30 per 100 cu. It.
103,000 cu. ft. ~ .22 per I00 cu. ft.
Over 135,000 cu.ft. @ .t4 per 100 cu. ft
WASTEWATER RATES
Percent increase: 64,00%
0.43 0.47 0,5
0,34 0,37 0.41
0,25 0.27
0.16
Current
Rates
New Rates
ffective
, i, 1990
12.96%
New Rales Nlw Rates
Effect{ye E{fective
July I191 Jlly 1992
New
Ju]
~tes Pinal Rain
:ire Effecti~
~93 July 19~
12 11%
.49
,74
99 5.
13.
19, 21,
49. 53,
79. 86.
199, 215,7
319. 345.2
510. 552,3
0. 0.6
0,q 0.4
Rates Final fates
ctive Effec;ive
1993 July 094
12,96% :,96%
1.30 [.4i
0.86 0,97
ATTACHMENT "B"
Page 2 of 6
ATTACHMENT "B"
Page 3 of 6
ATTACHMENT "B"
Page 4 of 6
SEPTIC TANK DISPOSAL CHARGES
RECOMMEND
Truck Capacity 1 ---> 1,500 gallons
Truck Capacity 1,501 gallons and above
$20.00/truck
$30.00/truck
Effective date~=CL~' 1, 1990
ATTACHMENT "B"
Page 5 of 6
ATTACHMENT "~
Page 6 of 6
SPECIAL CHARGES -
CURRENT CITY FEES
Initial Meter Turn-on
Recheck Meter Reading (Field)
Meter Test (Removable Meters)
Meter Test (Non-removable meters
Commercial/Industrials 2"
and above.)
Turn off/on for Nonpayment
Pull Meter for Nonpayment
Leak Investigation (Field)
OVERTIME
CURRENT PROPOSED* RECOMMENDED
RAT E RATE ( 1 )
9.00 20.02 20.00
7.50 11.36 10.00
22.00 58.89 25.00
22.00 65.45 65.00
15.00 32.73 20.00
25.00 57.07 30.00
11.00 29.94 25.00
10.00 22.00 20.00
*BASED ON COST TO PROVIDE SERVICE
(1) To be effective 0~ 1, 1990
JOHN DAMICO DMG ~ ~ ..............
ATTACHMENT "C"
1" iet~ [O,6& i6,18
l' Icter 4Q.3Z 64,73
3' leter 100.80 161.13
¢' leter I~I.ZI
I' t~ter 6~$.13
per 10~ ct. ft.
per lO0 ca. ft.
Clrreet Bee Bites
I 1/2' leter 1,40
l' Icier
I' Icier
t' IvWI Ill,It
I' Icier lit. Il
I0' ffete~ 344.0{
for Lie lett 1,800 el, fL, I ,Il I~r I# ~, fL,
I
Il,l)
11,11
13,14
11.3l
lll,?l
Ill
ill,It
FerCflL llCretse
heel tfrocti*o
O~t l, Iltl
il,ltl
1,11
I,ll
1,1!
~ ~AMIC0 DMG & ~s$o TEL No.606-252-1176
3un.il,90 15~5~
ATTACFiWiENT "D"
p .03
0,48
ll3.Ol 141.49
per i~ ~ ~
per IOQ cu. ·
6.4t 6.53 6,51
0,36 6.42 6,48
cu. {~ i~r MonLh
Mcb,r ~.SZ ~' 3,~ 4~
We~r J~44 15.01 1~.~ %1~
~ Mcb'r ~0) 3I~'; 4%16 ~'~
4' ~r ~ ~,~ ~.4~ M,3I
cu. {v ! J8 per {UO
cu. P, ! ,1(, p~r lO~
0.4~, 0,53 6,61
U.) 6.4i 6.45
ATTACHMENT "E"
0
0
0
0
+
~ 0
0
,~ m
0
ATTACHMENT "F"
MARY F, PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W. Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #67-122
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30120-62590 accepting the
bid of Johnston-Vest Electric Corporation made to the City for
air conditioning replacement at the National Guard Armory, in the
total amount of $30,362.00. Resolution No. 30120-62590 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 25, 1990.
Sincerely, ~l~~
Mary F. Parker, ~/AAE
City Clerk
MFP:ra
Enc.
pc: Mr.
William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #67-122
Johnston-Vest Electric Corporation
1864 Ninth Street, S. E.
Roanoke, Virginia 24013
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 30120-62590 accepting the
bid of Johnston-Vest Electric Corporation made to the City for
air conditioning replacement at the National Guard Armory, in the
total amount of $30,362.00. Resolution No. 30120-62590 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 25, 1990.
Sincerely,~,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #67-122
Kanemorr Mechanical
6405 Merriman Road, S. W.
Roanoke, ¥irqinia 24018
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 30120-62590 accepting the
bid of Johnston-Vest Electric Corporation made to the City for
air conditioning replacement at the National Guard Armory, in the
total amount of $30,362.00. Resolution Ko. 30120-62590 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 25, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP : re
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #67-122
Bayshore Mechanical, Inc.
106 Crestborne Drive
Goodview, Virginia 24095
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 30120-62590 accepting the
bid of Johnston-Vest Electric Corporation made to the City for
air conditioning replacement at the National Guard Armory, in the
total amount of $30,362.00. Resolution No. 30120-62590 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 25, 1990.
On behalf of the Mayor and Members of' City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary ~. ~arke
City Clerk
r, CMC/AAE
MFP:ra
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of June, 1990.
No. 30.120-62590.
VIRGINIA,
A RESOLUTION accepting the bid of Johnson-Vest Electric
Corporation made to the City for air conditioning replacement at
the National Guard Armory, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite
contract for such work; and rejecting all other bids made to the
City for the work.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of Johnson-Vest Electric Corporation in the
total amount of $30,362.00 for air conditioning replacement at
the National Guard Armory, such bid being in full compliance with
the City's plans and specifications made therefor and as provided
in the contract documents offered said bidder, which bid is on
file in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the suc-
cessful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in form
as is approved by the City Attorney, and the cost of said work to
be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the afore-
said procurement are hereby REJECTED, and the City Clerk is
directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #122-67-60
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30119-62590 amending and
reordaining certain sections of the 1989-90 General Fund
Appropriations, providing for the transfer of $42,004.00 from
Maintenance of Fixed Assets and $2,778.00 from Contingency to
Public Works, Building Maintenance, Maintenance Third Party
Contract, to provide funds for air conditioning replacement at
the National Guard Armory, roof replacement at the Olde Mill
Building, and office and storage buildings for the Mill Mountain
Zoo. Ordinance No. 30119-62590 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 25,
1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Nelson M. Jackson, Manager, Custodial Services/Building
Maintenance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
IN T~E COUNCIL OF '£~ CITY OF ROANOKe, VIRGINIA
The 25th day of June, 1990.
No. 30119-62590.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINEI) by the Council of the City of
Roanoke that certain sections of the 1989-90 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Public Works
Building Maintenance (1) ..........................
Nondepartmental
Contingency - General Fund (2-3) ..................
1) Maintenance
3rd Party Contract (001-052-4330-3058) $44,782
2) Maintenance of
Fixed Assets (001-002-9410-2201) (42,004)
3) Contingency (001-002-9410-2199) (2,778)
$19,733,176
3,239,038
15,102,843
112,700
BE IT FURTHER OP, DAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
City Clerk.
Roanoke, Virginia
June 25, 1990
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
1. Air Conditioner Replacement at
National Guard Armory
2. Roof Replacement at
Olde Mill Building, and
3. Storage Buildings for
Mill Mountain Zoo
I concur with the bid committee recommendations relative to the above pro-
jects and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Manager, General Services
City Engineer
Manager, Building Maintenance
Construction Cost Technician
Roanoke, Virginia
June 25, 1990
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
1. Air Conditioner Replacement at
National Guard Armory
2. Roof Replacement at
Olde Mill Building, and
3. Storage Buildings for
Mill Mountain Zoo
II.
I. Back~round
July 1~ 1989, City Council approved a Capital Maintenance of
Fixed Asset Budget. Included in that budget is the
following:
1. Replacement of Air Conditioning at the National Guard
Armory.
Funding for improvements at Mill Mountain Zoo which
includes the replacement of the roof on the Olde Mill
Building and the purchase of three pre-fabricated
buildings for office and storage.
Contract documents were developed for two of the three pro-
jects, qualified firms were sent the contract documents and
bids solicited and received. The manager of Mill Mountain
Zoo and staff selected the office and storage building they
desired and turned the price over to the City Building
Maintenance Department. See Bid Tabulation sheet.
Current Situation:
A.
Three (3) bids were received for the air conditioner replace-
ment at the National Guard Armory, see attached bid tabula-
tion.
B. Two (2) bids were received for the roof replacement of the
Olde Mill Building, see bid tabulation.
Zoo manager and staff selected the buildings they wanted to
best serve their needs and turned the selection and price
over to the Building Maintenance department manager.
Page 2
III. Issues:
A. Need
B. Compliance with specifications
C. Funding availability
IV. Alternatives:
Council accept the lowest bidders for each project as listed
below and authorize the City Manager to enter into a contract
with the lowest responsible bidder for these projects.
1. Need would be met on all three projects.
2. Compliance with specifications was met by the firms
selected.
3. Funding availability - funding for the projects were
within estimates as follows:
a) Air Conditioning at National Guard Armory -
Johnston-Vest Electric Corporation $30,362.00
b)
New Roof on Olde Mill Building
at Mill Mountain Zoo -
Forest Hill Associates, Inc.
$3,888.00
c)
Three (3) buildings for Office and
Storage - Mill Mountain Zoo. Leonard
Aluminum Utility Buildings, Inc.
Total for three buildings -
$10,532.00
Total for three projects
$44,782.00
Funding, in the amount of $42~004.00, is available in
the Maintenance Fixed Asset Contingency Account Number
001-002-9410-2201 and $2~778.00 is available in the
General Fund Contingency Account Number
001-002-9410-2199.
B. Council reject all bids.
1. Need would not be met.
2. Compliance with specifications would not be a factor
with this alternative.
3. Fund availability would not be encumbered at this time.
Page 3
V. Recommendation:
A. Council concur with Alternative A - accept the low bids with
the firms as listed above.
B. Authorize the City Manager to enter into a contractual
agreement with the firms as follows:
Johnston-Vest Electric Corporation for
air-conditioning at the National Guard
Armory.
$30,362.00
Leonard Aluminum Utility Buildings, Inc.
for three buildings for office and
storage.
$10~532.00
Authorize the Manager of General Services to execute a
purchase order for Roof Replacement of Olde Mill Building at
the Zoo with Forest Hill Associates, Inc. in the amount of
$3,888.00.
Authorize the Director of Finance to transfer $42~004.00 from
Maintenance Fixed Asset Contingency Account Number
001-002-9410-2201 and $2~778.00 from the General Fund
Contingency Account Number 001-002-9410-2199 to Building
Maintenance Account Number 001-052-4330-3056 for the three
projects as listed above.
Respectfully submitted,
William F. Clark
Nelson M. Jackson/
D. D. Roupe
WFC/LBC/mm
Attachment: Tabulation of Bids
cc: City Attorney
Director of Finance
City Engineer
Construction Cost Technician
TABULATION OF BIDS
REMODEL AIR CONDITIONING
NATIONAL GUARD ARMORY
32 RESERVE AVENUE, S.W.
ROANOKE, VIRGINIA
Bids opened by General Services at 4:00 p.m. on June 1, 1990
BIDDER LUMP SUM
Johnston-Vest Electric Corporation $38,769.00 *
Bayshore Mechanical Inc. $39,898.00
Kanemorr Mechanical $42,200.00
* Bid exeeded available funds. Lowered price by negotiation with lowest bidder.
William F. Clark
D. D. Roupe
~ ' Nelson. ~fc'kson
Office of City Engineer
Roanoke, Virginia
June 25, 1990
TABULATION OF BIDS
ROOF REPLACEMENT
OLDE MILL BUILDING
MILL MOUNTAIN ZOO
ROANOKE, VIRGINIA
Bids opened by General Services at 4:00 p.m. on June 8, 1990
BIDDER LUMP SUM
Forest Hill Associates, Inc. $3,888.00
Bottom Creek Construction Co., Inc. $4,932.00
William F. Clark
D. D. Roupe ·
Office of City Engineer
Roanoke, Virginia
June 25, 1990
The following pre-fabricated office and storage buildings were selected by
the Mill Mountain Zoo Staff and quotations were received for such items from
Leonard Aluminum Utility Buildings, Inc.
One (1)
14' x 32' work shop building
5 windows, garage door
45" side door, 2 - 4' fluorescent lights,
work bench and 1 - 40 amp breaker box
Less Discount
Building in place at Zoo
$7,400.00
900.00
$6,500.00
Two (2)
10' x 12' storage buildings,
roof vents and 2 - 30" double doors
Building in place at Zoo
$4,032.30
TOTAL $10,532.30
NOTE: Three (3) other shell building dealers were visited; Lowe's, Moore's and
Anchor. Neither of these firms had buildings that would fulfill the needs of
Mill Mountain Park nor were their buildings of the same quality of those chosen.
William F. Clark
D. D. Roupe
Nelson M. ~ckson
Office of City Engineer
Roanoke, Virginia
June 25, 1990
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #60-2-270
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30121-62590 amending and
reordaining certain sections of the 1989-90 General and Capital
Funds Appropriations, providing for the appropriation of
$341,716.00 from the 1989-90 Capital Maintenance and Equipment
Replacement Program to the Capital Projects Fund, to support the
continuation of planning/analysis activities requisite to deve-
loping final building plans and specifications for 118-124
Campbell Avenue, S. W. Ordinance No'. 30121-62590 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, June 25, 1990.
Sincerely, f)
Mary F. Parker, CM~C/AAE
City Clerk
MFP : ra
Enc o
pc: Mr. W. Robert Herbert, City Manager
Mr. Barry L. Key, Manager, Office of Management and Budget
Ms. Arcelia B. Haston, Junior Accountant, Office
Management and Budget
of
IN 'r~ COUNCIL OF TW~ CITY OF ROANOKE, VIRGINIA
The 25th day of June, 1990.
No. 30121-62590.
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 General and Capital Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1989-90 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
APDroDriations
Non-departmental
Transfers to Other Funds (1) .......................
Fund Balance
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (2) ................. $
$15,646,823
13,805,334
-0-
Capital Fund
ADDroDriations
General Government
Campbell Avenue Historic Property (3) ..............
$ 6,114,120
922,716
1) Transfer to Capital
2) CMERP - City
3) Appropriations from
General Revenue
(001-004-9310-9508)
(001-3323)
(008-052-9620-9003)
$ 341,716
(341,716)
341,716
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
Roanoke, Virginia
June 25, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: 118-124 Campbell Avenue
I. Back~round:
1989-90 CMERP (Capital Maintenance and Equipment Replacement
Program) was recommended to City Council by the City Manager on
October 3, 1989. Council concurred in this report.
Bo
Prosram designated $368,000 for the renovation of the above-
referenced buildings in order to house City departments currently
located in rental space, downtown.
Contract to develop preliminary building renovation plans was
awarded to Horner and Associates by Council's action on January
2, 1990.
D. Asbestos abatement contract was approved by City Council at its
June 11, 1990, regular meeting in the amount of $64,955.00.
Designated funds remaining in 1989-90 CMERP ($341,716) need to be
appropriated to an account designated by the Director of Finance to
support the continuation of planning/analysis activities requisite
to developing final building plans and specifications.
II. Issues in order of consideration are:
A. City's responsibility
B. Source of funds
C. Timing
III. Alternatives:
Council authorize the appropriation of $341,716 from the 1989-90
CMERP to the Capital Projects Fund to an account to be designated
by the Director of Finance.
1. City's responsibility to continue construction planning will
be addressed.
2. Source of Funds - Funds were designated by Council in the
1989-90 CMERP to support this project.
3o
Timin~ - City must continue construction planning in order
to give City Council the opportunity to bid the renovation
of these buildings in the fall of 1990 or select another
alternative to provide permanent and improved facilities
to those departments currently occupying rental space in
downtown.
B. Do not authorize this appropriation
1. City's responsibility for construction planning will not be
met.
2. Source of funds will remain available.
3. Timin$ of project or the selection of a more suitable
alternative will be delayed.
IV.
Recommendation: Council appropriate $341,716 from 1989-90 CMERP to
the Capital Projects Fund to an account to be designated by the
Director of Finance.
Respectfully submitted,
City Manager
WRH:EBRJr:mp
City Attorney
Director of Finance
Manager, Office of Management and Budget
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Ch urch Avenue, S. W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #144
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Deer Mr. Herbert:
I am attaching copy of Resolution No. 30122-62590 accepting th~
bid of Bandy Dump, Inc., to provide bulk container collectio~
service for the City's containers, on a unit price basis, in the
amount of $8.25 per unit for a term of one year commencing July
1, 1990, and terminating June 30, 1991. Resolution No.
30122-62590 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, June 25, 1990.
Sincerely,
City Clerk
MFP:ra
Eno.
pc: Mr.
William F. Clark, Director of Public Works
Mr. Donald E. Keaton, Manager, Refuse Collection
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. $ W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
DeputyCityClerk
File #144
Ms. Karen D. Conklin
Operations
Handy Dump, Inc.
1132 River Avenue, S. E.
Roanoke, Virginia 24013
Dear Ms. Conklin:
I am enclosing copy of Resolution No. 30122-62590 accepting the
bid of Handy Dump, Inc., to provide bulk container collection
service for the City's containers, on a unit price basis, in the
amount of $8.25 per unit for a term of one year commencing July
1, 1990, and terminating June 30, 1991. Resolution No.
30122-62590 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, June 25, 1990.
Sincerely, ~~
Mary a r, CMC/AAE
City Clerk
MFP:ra
Eric.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S. W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
DeputyCityClerk
File #144
Mr. Bruce Brenner
President
Cycle Systems, Inc.
P. O. Box 611
Roanoke, Virginia
24004
Dear Mr. Brenner:
I am enclosing copy of Resolution No. 30122-62590 accepting the
bid of Handy Dump, Inc., to provide bulk container collection
service for the City's containers, on a unit price basis, in the
amount of $8.25 per unit for a term of one year commencing July
1, 1990, and terminating June 30, 1991. Resolution No. 30122-
62590 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday. June 25, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described service.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The ZStb day of June, 1990,
No, 30122-62590,
VIRGINIA,
A RESOLUTION accepting the bid of Handy Dump, Inc., to provide
bulk container collection service for the City's containers, on a
unit price basis, for a one (1) year term, and rejecting all other
bids made to the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid of Handy Dump, Inc., to provide bulk container
collection service for the City's bulk containers, on a unit price
basis, for $8.25 per unit for a term of one (1) year commencing July
1, 1990, and terminating June 30, 1991,, which bid is on file in the
Office of the City Clerk, is hereby ACCEPTED.
2. The City's Manager of General Services is hereby authorized
and directed to issue the requisite purchase order therefor, incor-
porating into said order the City's specifications, the terms of said
bidder's proposal and the terms and provisions of this ordinance.
3. Any and all other bids made to the City for the aforesaid
service, including the rental of container units, are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to ex-
press to each the City's appreciation for such bid.
ATTEST:
City Clerk.
Roanoke, Virginia
June 25, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Bids on Bulk Container Collection Service
Bid Number 90-5-47
This is to concur in the Bid Committee's report relative to
the above subject and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert,
City Manager
WRH/DEK:mc
pc: City Attorney
Director of Finance
Roanoke, Virginia
June 25, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
I. Background:
II.
II1.
Subject:
Bids on Bulk Container Collection
Service Bid Number 90-5-47
IV.
ao
Bids were received and opened on May 29, 1990 for collection
service of bulk containers at city owned facilities, such as
the Municipal Building, etc.
B. Tabulation of the bids is attached.
Current Situation:
A. The current contract bid price is ~7.00 each.
Issues concerning the acceptance of the bids:
A. License requirements to operate collection service.
Rental charges per unit.
~pecifications compliance.
Fund availability.
Alternatives regarding bids received:
A. Award a contract for a one year period, to Handy Dump, Inc.
the lowest bid, at a price of $8.25 per unit for a total of
seventy (70) more or less units.
1. License requirements to operate bulk container collection
service have been met by this bidder.
2. Rental of approximately 8 containers per year for various
weekends during the contract period will be provided at
a cost of $18.00 per container per event.
3. Successful bidder met all bid requirements.
4. Funds are available in FY 90-91 Budget in Refuse Collection
Department's Fees for Professional Services Account No
001 052 4210 2010. ·
B. ~eject all bids.
Honorable Mayor and City Council
Page 2
1. License requirements to operate collection service would
not be an issue in this alternative.
2. Rental of containers would not be necessary because
collection service would not be provided.
3. Specification compliance would not be an issue in this
alternative.
4. Fund availability - designated funds would not be expended.
Recommendation:
ao
Council concur with Alternative "A" award a unit price
contract to Handy Dump, Inc. in a form acceptable to the City
Attorney for providing Bulk Container Collection Service to
the City at a unit price of $8.25 for each time a container is
emptied for the period of on~ (1) year (July 1, 1990 through
June 30, 1991).
B. Reject all other bids received.
Respectfully submitted,
William F. Clark
Donald E. Keaton
WFC/DEK/DDR:mc
pc: City Attorney
Director of Finance
0 ~
0~ ~q
~ 0
0
0
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #67-122
Mr. Doug Fonder
Executive Director
Virginia Amateur Sports,
412 Shenandoah Building
Roanoke, Virginia 24011
Inc.
Dear Mr. Fonder:
I am enclosing four copies of Resolution No. 30123-62590 ~aiving
the standard rental fee for use of certain City facilities for
the Virginia CorEast Games and granting concession rights in eon-
junction with such events. Resolution No. 30123-62590 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 25, 19g0.
Please sign and return three
to the City Clerk's Office,
Roanoke, Virginia 24011.
copies of Resolution No. 30123-62590
Room 456, Municipal Building,
Sincerely,
Mary F. Parker. CMC/AAE
City Clerk
MFP : ra
Enc,
pc: Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr.., Director of Administration
Public Safety
Mr. Gary N. Fenton, Manager, Parks and Recreation/Grounds
Maintenance
and
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of June, 1990.
No, 30-1.23-,62590,
A RESOLUTION waiving the standard rental fee for use of certain
City facilities for Virginia CorEast Games and granting concession
rights in conjunction with such events.
WHEREAS, by Resolution No. 24982, dated January 28, 1980, this
Council established a policy with respect to waiver of rental fees for
use of City facilities and property by certain organizations.
WHEREAS, Virginia Amateur Sports, Inc. complies with the criteria
for waiver of such fees set forth in Resolution No. 24982.
WHEREAS, Council deems it appropriate to waive rental fees for the
the Virginia CorEast Games, to be sponsored by Virginia Amateur
Sports, Inc. and to grant concession rights in conjunction with such
event.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that:
1. Virginia Amateur Sports, Inc. shall be authorized use of
Victory Stadium, National Guard Armory, River's Edge Sports Complex
and Fallon Park Pool July 5, 1990 through July 8, 1990 with waiver of
the standard rental fees for Virginia CorEast Games.
2. Such committee or its designee shall be authorized to operate
concessions in conjunction with such event.
3. The applicant organization shall furnish a public liability
and property damage insurance contracts insuring the liability of such
organization with regard to such events on the dates indicated above,
in the minimum amount of $1,000,000.00 per occurrence. The City shall
be named as an additional insured on such policy of insurance, and a
certificate of insurance reflecting such coverage shall be filed with
the City Clerk prior to July 5, 1990, the beginning of the events
hosted by Virginia Amateur Sports, Inc.
4. The applicant organization shall, and by execution of this
resolution, does agree to indemnify and save harmless the City, its
officers, agents and employees from any and all claims, legal actions
and judgments advanced against the City and for expenses the City may
incur in this regard, arising out of such organization's intentional
acts or negligent acts or omissions related to use of City facilities
and property.
5. The applicant organization shall comply with all applicable
terms and conditions of Resolution No. 24982, dated January 28, 1980.
ATTEST:
City Clerk.
ACCEPTED AND EXECUTED by the undersigned this
, 1990.
VIRGINIA AMATEUR SPORTS, INC.
day of
ATTEST: By
Title
- 2 -
STATE OF VIRGINIA
§ To-Wit:
CITY OF §
The foregoing instrument
of , 1990, by
was acknowledged before me this
on Virginia Amateur Sports,
day
and
Inc.
My Commission expires:
Notary Public
- 3 -
· Roan~k~'i Virginia
June 25, 1990
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Waiver of Rental and Concession Fees and Rights
for use of Victory Stadium, National Guard Armory,
River's Edge Sports Complex and Fallon Park Pool
by the Virginia Amateur Sports, Inc.
I. Background:
A. Virginia Amateur Sports, Inc. is planning and implement-
ing the Virginia CorEast Games.
Virginia CorEast Games are a multi-sport event, some-
times referred to as a sports festival involving both
Olympic and non-Olympic sports.
Objectives are to promote health, fitness and the spirit
of Olympic competition, create entertainment, attract
local citizens, and bring thousands of visitors to
Roanoke.
Virginia Amateur Sports, Inc. will be hosting events
starting Thursday, July 5 and ending Sunday, July 8,
1990. (Schedule attached).
Criteria established by Resolution No. 24982, for
waiving fee for Victory Stadium, National Guard Armory,
River's Edge Sports Complex and Fallon Park Pool use,
has been met as the committee is tax exempt.
F. Net proceeds will be used by the committee for ongoing
and future events.
Public liability insurance in an amount of $1,000,000
per occurrence which names the City of Roanoke as an
additional insured and an agreement to hold the City
harmless will be provided by Virginia Amateur Sports,
Inc.
II. Issues:
A. Criteria:
B. Cost:
III. Alternatives:
ae
Waive fee and ~rant concession rights to Virginia
Amateur Sports, Inc. for events scheduled Thursday,
5, 1990 and ending Sunday, July 8, 1990.
July
Criteria: Games would comply with all applicable
terms and conditions set forth in Resolution No.
24982.
e
Cost: Rental fee for Victory Stadium in the amount
of $350 per day and National Guard Armory $300 per
day for the Grand Opening Night and Closing Night
Activities would be waived as well as commissions
on concessions.
B. Do not waive fee or ~rant concession rights to Virginia
Amateur Sports, Inc.
1. Criteria: Would not apply.
2. Cost: Fee of $1,950.00 would be charged to a non-
profit group planning state-wide event in Roanoke.
IV.
Recommendation is that Council concur with Alternative "A"
and waive Victory Stadium, National Guard Armory, River's
Edge Sports Complex and Fallon Park Pool rental fee and
grant concession rights to Virginia Amateur Sports, Inc. for
events scheduled Thursday, July 5 and ending Sunday, July 8,
1990.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:OMG:vz
Attachment
pc:
City Attorney
Director of Finance
Director of Administration and Public Safety
Manager, Parks/Recreation/Grounds Maintenance
Doug Fonder, Director, Virginia Amateur Sports,
Inc.
412 Shenandoah Building
Roanoke, Virginia 24011
(703) 343-0987
FAX (703) 343-7407
GOLD
MEDAL
SPONSORS
Coca-Cola
Contel
Cellular
Copy Van Inc.
Lanier
Worldwide
Telecom USA
Mobil
Foundation, Inc.
WDBJ-7
WROV
Oldsmobile
Holiday Inn
Hotel-Tanglewood
SPONSORED BY:
June 11, 1990
Honorable Noel C. Taylor,
and Members of Council
Roanoke, Virginia
Mayor
Dear Members of Council:
Virginia Amateur Sports, Inc. requests a waiver of
rental fees and concession rights for the use of
Victory Stadium, National Guard Armory and Fallon Park
Pool.
This request is made for events scheduled from
Thursday, July 5, 1990 through Sunday, July 8, 1990.
Your support of the Virginia Coreast Games will help us
host an outstanding event, attracting countless
visitors to our City~
Thank you.~. ~
Execu' o
r
Virgir Sports, Inc.
VIRGINIA AMATEUR SPORTS, INC.
Roanoke Times & World News
Blue Cross and Blue Shield of Virginia
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Ch urch Avenue, S. W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #289
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30124-62590 establishing
certain fees, rates, assessments and charges to be levied by the
City on and after July 1, 1990, as more specifically set forth in
a joint report of the City Manager and the Director of Finance
under date of June 25, 1990, and entitled "Customer Service
Charge Recommendations, Fiscal Year 1990-91.,, Resolution
30124-62590 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, June 25, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: The Honorable Gordon E. Peters, City Treasurer
The Honorable Jerome S. Howard, Jr., Commissioner of Revenue
Mr. Joel M. Schlanger, Director of Finance
Mr. Von W. Moody, 1II, Director of Real Estate Valuation
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. James D. Ritchie, Director of Human.Resources
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of June, 1990.
No. 30124-62590.
A RESOLUTION establishing certain fees, rates, assessments
and charges to be levied by the City on and after July 1, 1990.
WHEREAS, it is the policy of this Council that City fees for
special services should approximate the cost of such services;
WHEREAS, many of the fees, rates, assessments and charges
levied by the City for processing of applications, inspections,
licenses and other services have become outdated; and
WHEREAS, this Council is desirous of revising many fees,
rates, assessments and charges of the City to ensure that all
such charges are equitable, up-to-date~ and easily accessible to
the public;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The fees, rates, penalties, assessments and charges set
out in the joint report of the City Manager and the Director of
Finance, dated June 25, 1990, entitled "Customer Service Charge
Recommendations, Fiscal Year 1990-91" and the attachments thereto
are hereby adopted and established to be effective on and after
July 1, 1990.
2. The Customer Service charges of the City of Roanoke,
maintained by the Director of Finance, shall be amended to
include the foregoing new fees, rates, penalties, assessments and
charges.
3. This resolution shall have no effect as to any fee, rate
penalty, assessment or charge which may be legally established
only after public notice and/or hearing.
4. In case of any conflict or inconsistency between the Fee
Compendium and State Code or City Code, the appropriate Code
shall prevail.
5. The fees, rates, penalties, assessments and charges
established as Customer Service Charges, as amended by this
resolution, shall remain in effect until amended by this
Council.
6. This resolution shall be in full force and effect on and
after July 1, 1990.
ATTEST:
City Clerk.
.
.
.
.
.
.
.
I
I
.
.
I
.
I
I
',',j
'1'...(
..
'ii'
.~
.
{;
Roanoke, Virginia
June 25, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Subject: Customer Service Charge Recommendations
Dear Mayor and Members of City Council:
I. Backqround:
A. Purpose of the Fee Compendium is to provide a summary listing of all
customer service charges assessed for specific services provided by City
departments. The compendium includes specific information on each
service charge, including the legal authorization for the charge.
B. Update of the Fee Compendium was last performed in March, 1986. This
update included recommendations for changes in existing service charges,
as well as the implementation of new service charges, all of which were
adopted by City Council.
C. Contract with David M. Griffith and Associates, L TD, was authorized by City
Council during July, 1989, to reevaluate all existing service charges and
identify potential new service charges.
D. Customer service charQe study was completed by David M. Griffith and
Associates, L TD, in November, 1989.
II. Current Situation:
A. Review of recommendations of the customer service charQe study has been.
completed by department managers responsible for each service charge
and other top administrative staff.
B. Modifications to recommendations of the customer service charQe study are
being recommended in some instances to more accurately reflect specific
operating circumstances and market conditions.
C. Potential additi'onal revenue identified by David M. Griffith thru the
revision of existing customer service charges and imposition of new service
charges is $3,558,432. However, $2,380,000 of this total would be
generated from service charges for residential refuse collection, and this is
not being recommended.
D. Summar of recommended customer service char e chan es is attached as
Ex i it lion pages 15-16. T e total estimate ad itional revenue which
would be generated is $322,167. The other attachments to this report
provide additional documentati9n relating to the methodology and
philosophy employed by the consultant in the performance of the study,
and specific information as to the service charge changes recommended by
the consultant and by the City Manager.
.
.
.
.
.
.
.
.
.
.
Honorable Mayor and Members of City Council
Page 2
E. Fundinq of supplemental budqets adopted by City Council for Fiscal Year
1990-91 is dependent upon the adoption of these service charge changes by
City Council.
III. Issues:
A. Reasonableness of chanqes in customer service charQes.
B. Impact on customers.
C. Fundinq for adopted supplemental budqets for Fiscal Year 1990-91.
IV. Alternatives:
A. City Council concur in the implementation of the recommended customer
service charQe chanQes d u ri nQ Fiscal Year 1990-91, and refer these
recommended customer service charge changes to the City Attorney for the
preparation of necessary measures to update the Fee Compendium and the
City Code as required.
1.
2. Impact on customers would be as follows:
a. Customer service charQes would I be paid by all customers, thereby
allocating the cost burden for these regulatory or specialized
services to the individuals or groups which make use of them.
b. Customer service charQes would be paid by non-residents in many
instances.
c.
3.
lemental bbd ets for Fiscal Year 1990-91
B. City Council not concur in the implementation of the recommended
customer service charQe chanQes durinq Fiscal Year 1990-91.
1. Reasonableness of chanQes in customer service charQes would not be an
issue.
I
I
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Honorable Mayor and Members of City Council
Page 3
2. Impact on customers would not be an issue.
3. FundinQ for adopted supplemental budqets for Fiscal Year 1990-91
would not be accomplished. Either alternate sources of revenue must
be identified or adopted supplemental budget expenditures must be
reduced.
v. Recommendation:
(it Council concur in the im lementation of the recommended customer
service charQe chanQes urinQ Fiscal Year 1990-91, an re er t ese re-
commended customer service charge changes to the City Attorney for the
preparation of necessary measures to update the Fee Compendium and the
City Code as required. .
Respectfully submitted,
LJ,QJS ~
W. Robert Herbert
City Manager
~Ianger
Director of Finance
WRH :JMS: BLK: mds
Attachments
cc: City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $. W., Room 456
Roanoke, VirgInia 24011
Telephone: (703) 981-2541
MARY F. PARKER
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
June 27, 1990
Fi Ie #236-200
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 30126-62590 accepting a
certain Community Development Block Grant offer made to the City
by the Un i ted Sta tes Depa rtmen t of Hous i ng and Urban Deve I opmen t
for funds, in the amount of $1,563,000.00, for Program Year
1990-1991; authorizing execution of the City's acceptance of such
grant and the agreement on behalf of the City to comply with the
terms and condit ions of the grant and appl icable laws, regula-
tions, and requirements pertaining' thereto. Resolution No.
30126-62590 was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, June 25, 1990.
Sincerely, .n
I/"\-..~ ~. .t~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Ene.
pc: Mr. Herbert D. McBride, Executive Director, Roanoke
Redevelopment and Housing Authority, 2624 Salem Turnpike,
N. W., Roanoke, Virginia 24017
Mr. Theodore J. Edlich, III, Executive Director, Total Action
Against Poverty in the Roanoke Valley, Inc., P. O. Box 2868,
Roanoke, Virginia 24001
Dr. Fred P. Roessel, Jr., Executive Director, Mental Health
Services of the Roanoke Valley, 301 Elm Avenue, S. W.,
Roanoke, Virginia 24016
Mr. Stanley R. Hale, President, Southwest Virginia Community
Development Fund, 401 First Street, N. W., Roanoke, Virginia
24016
.
Mr. W Robert Herbert
June 27, 1990
Page 2
pc: Mr. William F. Clark, Director of Public WOrks
Mr. Brian J. Wishneff, Chief of Economic Development
Mr. John R. Marlles, Chief of Community Planning
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. James D. Ritchie, Director of Human Resources
Ms. Marie T. Pontius, Grants Monitoring Administrator
Ms. Arcelia B. Haston, Junior Accountant, Office of
Management and BUdget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of June, 1990,
No. 30126-62590.
A RESOLUTION accepting a certain Community Development Block Grant
offer made to the City by the United States Department of Housing and
Urban Development for funds for Program Year 1990-1991; and authorizing
execution of the City's acceptance of such grant and the agreement on
behalf of the City to comply with the terms and conditions of the grant
and applicable laws regulations, and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the offer of the United
States Department of Housing and Urban Development, under date of June
18, 1990, of a grant of Community Development Block Grant funds for
Program Year 1990-1991 amounting to $1,583,000, to fund certain com-
munity development activities and projects set out and described in the
City's application for said funding, upon all of the terms, provisions
and conditions therein set out.
2. The City Manager or the Assistant City ~anager are hereby
authorized and directed, for and on behalf of the City, to execute
the required Grant Agreement, Funding Approval, and any other forms
required by the United States Department of Housing and Community
Development in order for the City to accept the aforesaid grant, upon
all of the terms, conditions and requirements pertaining to the
grant.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21S Church Avenue, S W, Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #60-236-200
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. SchZanger:
I am attaching copy of Ordinance No. 30125-62590 amending and
reordaining certain sections of the 1989-90 Grant Fund
Appropriations, providing for the appropriation of $2,083,788.00,
in connection with acceptance of 1990-91 Community Development
Block Grant funds. Ordinance No. 30125-62590 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 25, 1990.
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pC:
Mr. Herbert D. McBride, Executive Director, Roanoke
Redevelopment and Housing Authority, 2624 Salem Turnpike,
N. W., Roanoke, Virginia 24017
Mr. Theodore J. Edlich, III, Executive Director, Total Action
Against Poverty in the Roanoke Valley, Inc., P. O. Box 2868,
Roanoke, Virginia 24001
Dr. Fred P. Roessel, Jr., Executive Director, Mental Health
Services of the Roanoke Valley, 301 Elm Avenue, S. W.
Roanoke, Virginia 24016 '
Mr. Stanley R. Hale, President, Southwest Virginia Community
Development Fund, 401 First Street N.W. Roanoke, Virginia
24016 ' '
Mr. Joel M. Schlanger
June 27, 1990
Page 2
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Brian J. Wishneff, Chief of Economic Development
Mr. John R. Marlles, Chief of Community Planning
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. James D. Ritchie, Director of Human Resources
Ms. Marie T. Pontius, Grants Monitoring Administrator
MS. Arcelia B. Haston, Junior Accountant, Office
Management and Budget
of.
AN ORDINANCE to
the 1989-90 Grant Fund
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of June, 1990.
No. 30125-62590.
amend and reordain certain sections of
Appropriations, and providing for an
exist.
THEREFORE, BE IT ORDAINED by the
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
Council of the City of
1989-90 Grant Fund
hereby, amended and
~iations
Community Development Block Grant 1988-89 (1-7) ..... $2,251,226
Cor~unity Development Block Grant 1989-90 (8-12) .... 2,268,618
Community Development Block Grant 1990-91 (13-68)... 2,083,788
Revenue
Community Development Block Grant 1990-91
(69-76)... $2,083,788
1) Historic Building
Loans (035-088-8837-5169) $( 75,000)
2) Downtown Design
Assistance (035-088-8837-5200) 10,000
3) Downtown Facade
Grants (035-088-8837-5201) 65,000
4) Unprogrammed CDBG (035-088-8840-5183) ( 1,583)
5) Quick Response to
Emergencies (035-088-8820-5203) 1,583
6) Deanwood (035-088-8830-5131) ( 42,871)
7) Shaffers Crossing (035-088-8830-5145) 42,871
8) N.W. Curb and
Gutter (035-089-8937-5190) ( 200,000)
9) Azalea Gardens (035-089-8937-5204) 156,000
10) Fairfax Avenue
Clearance (035-089-8920-5172) 30,000
11) Critical Home
Repair
12) Quick Response to
Emergencies
13) RRHA General
Administration
14) Critical Home
Repair Support
15) Private Loan
Support
16) Private Subsidy
Support
17) Rental Rehab
Support
18) Operation Paint-
brush Support
19) Deanwood Expansion
Support
20) Shaffers Crossing
21) Fairfax Avenue
Clear. Support
22) Home Purchase
Assist. Support
23) Quick Response to
Emerg. Support
24) 319 Harrision
Acquis. Support
25) Travel/Education -
Grants Compl.
26) Materials
27) Regular Employee
Salaries
28) F.I.C.A.
29) Telephone
30) Mgmt. Services
31) Mat./Supplies
32) Travel/Education/
Membership
33) Car Maintenance
and Gas
34) Regular Employee
Salaries
35) F.I.C.A.
36) Critical Home
Repair
37) Operation Paint-
(035-089-8920-5101)
035-089-8920-5203)
035-090-9010-5035)
035-090-9010-5036)
035-090-9010-5037)
035-090-9010-5038)
035-090-9010-5039)
035-090-9010-5048)
035-090-9010-5044)
035-090-9010-5047)
035-090-9010-5033)
035-090-9010-5034)
035-090-9010-5076)
035-090-9010-50~7)
035-090-9015-5081)
035-090-9015-5085)
(035-090-9015-1002)
(035-090-9015-1120)
(035-090-9015-2020)
(035-090-9015-7015)
(035-090-9018-5083)
(035-090-9018-5088)
(035-090-9018-5097)
(035-090-9018-1002)
(035-090-9018-1120)
(035-090-9020-5101)
38)
39)
40)
41) Private Loan
Subsidy
brush (035-090-9020-5102)
Housing Marketing (035-090-9020-5103)
Demolition/
Securement (035-090-9020-5108)
Code Enforcement
- Nonsalary (035-090-9020-5111)
(035-090-9020-5113)
6,065
7,935
96,050
34,240
40,280
26,177
50,350
34,240
20,000
19,670
51,000
22,150
40,280
2,460
2,000
4,500
56,924
12,452
3,000
3,600
3,500
2,500
1,000
34,030
8,389
93,935
40,000
lO,O00
50,000
7,750
61,837
42) Emergency Home
Repair
43) Fairfax Avenue
Clearance
44) ADRC Renovation
45) 319 Harrison Acq.
46) 702 Gilmer Rehab
47) Quick Response to
Emergencies
48) Regular Employee
Salaries
(035-090-9020-5168)
(035-090-9020-5172)
(035-090-9020-5176)
(035-090-9020-5205)
(035-090-9020-5206)
(035-090-9020-5203)
(035-090-9020-1002)
49)
50)
/Printing
51) Program Develop.
52) Mini Grants
53) Travel and Educ.
- Staff
54) Travel and Educ.
- Citizens
55) Equipment
56) Fees for Prof.
Services
57) Special Projects
58) Neighborhood Dev.
Grants
59) Regular Employee
Salaries
60) F.I.C.A.
61) Coca Cola Section
108 Payment
62) Deanwood Section
108 Payment
63) WVA Revolving
Loan Fund
64) Downtown Facade
Grants
Emerg. Assistance
Fund
Drug/Alcohol
Abuse Council
65)
66)
F.I.C.A. (035-090-9020-1120)
Supplies/Telephone
67) Parent/Community
Drug Prevention
68) School Health
Screening
69) CDBG Entitlement
70) Park. Lot Income
71) Other RRHA Income
72) Lease Payment -
Cooper
73) Coca Cola UDAG
Repayment
74) Market Building
Float Loan Int.
(035-090-9025-5120)
(035-090-9025-5121)
(035-090-9025-5122)
(035-090-9025-5123)
(035-090-9025-5124)
(035-090-9025-5090)
(035-090-9025-5207)
(035-090-9025-5208)
(035-090-9025-5028)
035-090-9025-1002)
035-090-9025-1120)
035-090-9030-5139)
035-090-9030-5146)
035-090-9030-5174)
035-090-9037-5201)
035-090-9038-5158)
035-090-9038-5209)
035-090-9038-5210)
035-090-9038-5211)
035-035-1234-9101)
035-035-1234-9102)
035-035-1234-9103)
(035-035-1234-9106)
(035-035-1234-9110)
(035-035-1234-9121)
$ 8,000
5,000
40,000
40,000
15,000
40,488
47,650
10,806
12,000
6,800
10,000
3,000
9,000
1,100
26,015
17,900
8,000
74,577
15,893
529,873
188,763
33,334
10,000
40,000
40,000
6,460
11,815
1,563,000
17,900
70,000
13,333
400,000
16,110
75) Misc, Loan Pay-
ments
76) Misc. Loan Pay-
ments
(035-035-1234-9109)
(035-035-1234-9115)
2,881
564
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
June 25, 1990
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acceptance of 1990-91 Community Development Block
Grant (CDBG) Entitlement and Appropriation of Funds
for CDBG Activities
Background:
me
City Council authorized filing ~ CDBG application to the
Department of Housing and Urban Development (HUD) for FY
1990-91 on May 14, 1990 by Resolution No. 30041-51490.
HUD approval of the City's FY 1990-91 CDBG application
was received in a letter dated June 18, 1990 (see
Attachment A).
Grant approval is for the amount requested by the City,
or $1,563,000.
This report includes $520,788 in expected CDBG program
income from parking receipts, Housing Authority
rehabilitation loan repayments, Cooper Industries land
lease, Coca-Cola UDAG loan repayment and interest
payment from Downtown Associates for a short-term loan.
CDBG Entitlement
Program Income
Total Appropriation
$1,563,000
$ 520,788
$2,083,788
Additionally, $319,454 needs to be transferred from
older projects to projects included in the FY 1990-91
CDBG program.
II. Recommendation:
Recommendation is that City Council:
aJ
Adopt a resolution accepting the FY 1990-91 CDBG funds
approved by HUD and authorizing the City Manager to
execute the requisite Grant Agreement, Funding Approval,
and any other forms required by HUD on behalf of the
City in order to accept such funds; and
Mayor and Members of City Council
Page 2
ADDroDriate $2,083,788 to revenue and expenditure
accounts in the Grant Fund to be established by the
Director of Finance ($1,563,000 CDBG entitlement and
$520,788 projected program income) as detailed in
Attachment B; and
Transfer $319,454 from older accounts to Grant Fund
accounts as detailed in Attachment C.
Respectfully submitted,
W. Robert Herbert
City Manager
attachments
WRH/mtp
cc: Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Chief of Economic Development & Grants
Chief of Community Planning
City Engineer
Building Commissioner
Grants Monitoring Administrator
Executive Director, RRHA
Executive Director, Total Action Against Poverty
Executive Director, Mental Health Services
Executive Director, Southwest Virginia Community Development
Fund
ATTACHMENT A
U.S. Department of Houetng an,~ Urban Development
Richmond Office, Region III
P.O. Box 10170
400 N. 8th Street, 1st Floor
Richmond, VA 23240-9998
JUN !
RECEIVED
Mr. W. Robert Herbert
City Manager
215 Church Avenue, S.W.
Roanoke, VA 24011
Dear Mr. Herbert:
JUN 1 9 9P
C~t.y Mana[cr's
Office
F,~anoke, VA
I am pleased to transmit to you the Fiseal Year 1990 Community Development
Block Grant (CDBG) for the City of Roanoke in the amount of $1,563,000. The program
year for Roanoke begins on June 1, 1990.
Enclosed is the Grant Agreement and Funding Approval (three copies of HUD-
7082), which constitutes the contract between the Department of Housing and Urban
Development and the City of Roanoke. You should note particularly any special
conditions included in Item 13 of the Funding Approval. Failure to execute and return
the grant agreement within 80 days of the transmittal date may be deemed to constitute
rejection of the grant and cause for HUD to determine that the funds are available for
reallocation to other grantees.
As stated in our letter of August 23, 1989, Final Statements related to Community
Development Block Grant (CDBG) program funding are not required to be submitted to
the Commonwealth of Virginia under Exeeutive Order 12372. To comply with Section
204 of the Demonstration Cities and Metropolitan Development Act of 1966,
submissions still must be made to the appropriate Planning District Commissions
(PDCs). Those submissions are limited to proposals related to, "open space land projects
or for the planning or construction of hospitals, airports, libraries, water supply and
distribution facilities, sewerage facilities and waste treatment works, highways,
transportation facilities, law enforcement facilities, and water development and land
conservation projects within any metropolitan area..." In this regard, we acknowledge
the City's aetion in providing a copy of the Final Statement to the PDC. As a reminder,
amendments or revisions to the Final Statement for the planning or construction of water
or sewer facilities must receive written release of funds from HUD before the obligation
or expenditure of funds for such activities.
In order to amend your Letter of Credit to reflect the Fiscal Year 1990 grant, it
will be necessary for you to execute and return two copies of the Grant Agreement. In
2
addition, if there is a need to delete or add signatures of individuals authorized to draw
on the amended Letter of Credit, or if there is a change in the depository, the following
document(s) must be completed and returned with the executed GPant Agreement:
Standard Form 1194, Authorized Signature Card for Payment of Vouchers on
Letter of Credit (the SF-1194 must not have eorreetions of any kind);
Form HUD-274 (Designation of Depository for Direct Deposit of Loan and/or
Grant Funds).
Upon receipt of the executed Grant Agreement (two copies) and other forms
required to establish or amend your Letter of Credit, HUD will transmit to you a copy of
the Letter of Credit, which will reflect your FY 1990 grant amount and indicate when
drawdowns may commence.
You are reminded that certain aetivities are subject to the provisions of 24 CFR
Part 58 (Environmental Review Procedures for the Community Development Bloek Grant
Program). Funds for such aetivities may not be obligated or expended unless the release
of funds has been approved in writing by HUD. A request for the release of funds must
be accompanied by an environmental certification. Appropriate forms are enclosed.
You are also reminded that your Grantee Performance Report for the 1989 program
year is due in this office no later than August 30, 1990.
If you have questions or desire assistance in connection with this letter or other
items related to the CDBG program, please contact Alwyn Jennings at (804) 771-2986.
Very sineerely yours,
Mary Ann E. O. Wilson
Acting Manager
Richmond Field Office
ce:
Marie Pontius, Orants Monitoring Administrator
Fundl.ng Approval
Un,~dM ~rltle I of the Housing and Community
'De~ Jopment Act of 1974 (Public Law 93-383) M Amended
HI-00515R
City of Roanoke
Municipal Building
215 Church Avenue, S. W.
Roanoke, VA. 24011
U.S. Depadmem of HouMng
end Urban Development
Community Development
Block Grant Program
B-90-MC-51-O0~ ~)
May 16, 1990
June 1, 1990
All section references below ere to the Houeing end Community Development Act of 1974, aa emended, unleaa otherwise indicated.
a. [] Entitlement (Sec. 106(b))
b. [] HUD Administered Small Cities (Sec. 106) (d) (2) (B)
c. [] Secretary's Discretionary (Sec. 107)
a. Amount of CDBG Funds Currently Reserved for this Grantee
b. Amount of CDBG Funds Now Being Approved for this Grantee
c. Amount of Reservation to be Cancelled (Line 8a minus 8b)
$ $ $ 1,_ _,_(/0n
$ $ S 1,563,000
$ s - s -0-
HUD ACCOUNTING USE ONLY
I 4 9 12 13 14 16 18 23 30 35
38 41 45 50 54 60 61 65 70 74 79
a, Grant amount withheld for payment of principal and interest
on loans guaranteed pursuant to Sec. 108 $
b. Grant amount deducted by HUD to settle outstanding Urban
Renewal Loans (Sec. 112 (a)(1)) $
c. Sum of lines 9a, and 9b $
d. Amount of CDBG Funds available for disbursement
(Line 8b minus 9(:) $
FY 1990
$ $
S S '0-
S
S S 1~563,000
b. Amount of surplus U.R. Funds now being approved
c. Balance of surptus U.R. Funds available for futura use (Line 10a minus 10b)
-0-
HUD-7082 (12-83)
24 CFR 570
HUD ACCOUNTING USE ONLY
1 4 9 12 13 14 16 18 23 30 35
38 41 45 50 54 60 61 65 70 74 79
a, Grantee's latest entitlement amount -- $ x 3 $
b, Principal amount of outstanding loans pursuant to Section 108 $
c. Amount of outstanding loan guarantee commitments approved pursuant to Section 108 $
d. Maximum amount of loan guarantee commitment available (Line 11a minus 1 lb. and 11c) $
e. Amount of loan guarantee commitment now being approved $
,~ ..~..., o, ,o.....,...~ ~ch,c* a~.,~c,~, bo,) Not applicable
a, [] Grantee identified in block No. 1
b. [] Public Agency designated to receive loan guarantee (Name and address)
a. [] Not applicable b. ~ Attached
U,S. Department of Housing and Urban Development
Title
Actin~ ManaKer
Date '~U~'~ t $ '1990
HUD-7082 (12-83)
Grant Agreement and Loan
.. Guarantee Acceptance Provisions
U.S. Department of Hou~ng
end Urban Development
Community Development
Block Grant Program
Grant Agreement
This Grant Agreement is made by and between the Department of Housing and Urban Development (HUD) and the City
of Roano~.e (the Grantee) pursuant to the authority of Title I of the Housing and Community Devel-
opment Act of 1974 (Public Law 93-383), as amended. The Grantee's submissions for Title I assistance and the HUD regulations at 24
CFR Part 570 (as now in effect and as may be amended from time to time), which are incorporated by reference, together with the HUD
Funding Approval Form 7082 and any special conditions, which are hereto attached, constitute part of the Agreement.
In reliance upon and in consideration of the mutual representations and obligations hereunder, HUD and the Grantee agree as follows:
Subject to the provisions of this Grant Agreement, HUD will make the funding assistance for Fiscal Year 19 specified in the
attached HUD Funding Approval Form 7082 available to the Grantee upon execution of the Agreement by the parties. The obligation
and utilization of the funding assistance provided is subject to the requirements of the regulations and any special conditions set forth in
the HUD Funding Approval Form 7082, including the requirement for a release of funds by HUD under the Environmental Review
Procedures at 24 CFR Part 58 for any activities requiring such release.
The Grantee agrees to comply with all applicable requirements of Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (42 U.S.C. 4601) as specified in regulations issued by the Secretary and pu'blished in 24 CFR
Part 42.
The Grantee further agrees to assu me all of the responsibilities for environmental review, decision making and actions, as specified and
required in regulations issued by the Secretary pursuant to section 104(f) of the Act and published in 24 CFR Part 58.
The Grantee further agrees to accept responsibility for adherence to the Agreement by subrecipient entities to which it makes funding
assistance hereunder available.
U.S. Department of Housi[3g and Urban Development
,///:_
By
Acting Manager
Titie JUN / $ 1990
Date
The Grantee
City Manager
Title
Date
Loan Guarantee Acceptance Provislorm Not applicable
(Use only for Section 108 Loan Guarantee Assistance to designated public agency)
The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on
with respect to grant number · as Grantee designated to receive loan guarantee
assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD
now or hereafter in effect, pertaining to the assistance provided it.
Name of Public Agency/Grantee
Signature of Authorized Official
Title
Title
HUD-7082.1 {12-83)
24 CFR 570
Instructions for Completing
FLmding Approval Form
HUD-7082
Block No.
1. Enter the Grantee's name as shown in Item 4 of Standard form
424.
2. Enter the number shown in Item 30 of Standard Form 424, and
indicate the Fiscal Year for which the funding is to be made.
NOTE: If reallocated funds are being made available as a supple-
ment to an existing grant, enter in addition to the grant number for
the current fiscal year, the grant number for the grantee applicable
to the reallocated fund (i.e. if the grantee's FY 1985 grant hum ber is
B-85-MC-99-0001 and the grantee will also receive allocated
funds appropriated in FY 1984, also enter B-84-MC-99-0001).
3. Enter the Grantee's complete address as shown in Item 4 of
Standard Form 424.
4. Enter the date of submission or amendatory shown in Item 23
of Standard Form 424.
(al Enter the month, day and year that the submission or
amendatory was received, provided that it was judged to be
complete. If the submission was incomplete, enter the date
that the additions which made it complete were received.
(b) Enter the date that the Grantee is notified of funding
approval. This will be the date appearing on the letter trans-
mitting the HUD-7082 to the Grantee and is considered the
point of obligation for accounting purposes.
(cl. Enter date program year starts.
6. Check the appropriate box. Check "Original Funding Approval"
for the first funding approval form executed under the grant
number shown in Block No. 2. Check "Amendment" for sub-
sequent funding approval forms executed under the same grant
number. Number amendments under the grant number consecu-
tively starting with "1."
7, Check the appropriate box.
8. The amounts entered in this block shall pertain only to funds
appropriated to CD Block Grants. They shall not include amounts
pertaining to surplus urban renewal funds, which are handled
separately in Block No. 10. if grantee is to receive reallocated
funds from prior Fiscal Year(s) in addition to its formc~la amount
from the current Fiscal Year, complete one column for each
separate Fiscal Year; otherwise leave the first two Fiscal Year
columns blank.
(al Enter the amount of CDBG funds currently reserved for
this Grantee under the grant number shown in Block No. 2. If
amendment, enter the amount of CDBG funds which have
been reserved since the completion of the previous Funding
Approval form.
(b) Enter the amount of CDBG funds now being provided to
this Grantee. If amendment, enter only the increase (+) or
decrease (-) in the amount of CDBG funds approved for use
by this Grantee under the grant number shown in Block No. 2.
(c) Subtract the amount on line 8B from the amount on line
8a and enter the difference on this line.
U.S. Department of HouMng
and Urban Development
Community Development
Block Grant Program
(al Enter the amount to be withheld for payment of principal
and interest due the purchaser of notes or other obligations
guaranteed pursuant to section 108, or, if applicable, for
repayment due the United States as a result of guarantees
made pursuant to section 108.
(b) Enter the amount deducted by HUD pursuant to 24 CFR
570.802 to be used for repayment of urban renewal loans.
Attach schedule, indicating the following for each loan:
Project Number:
Amount of CDBG funds to be applied to loan repayment:
$
(c) Add the amounts on lines 9a and 9b and enter the sum on
this line.
(dj Subtract the amount on line 9c from the amount on line
8b and enter the difference on this line. This is the amount of
CDBG funds made available by this Funding approval form
for disbursement through the grant payment system (e.g.,
letter of credit).
10. Complete only if surplus grant funds remained after the
financial settlement of urban renewal and/or NDP project(s), and
those funds have been reserved to this Grantee Reference: 24 CFR
570.801.
(al Enter the amount of surplus U.R. funds reserved for this
Grantee. Verify this amount with the Regional Accounting
Division. On the first Funding Approval form in which this
block is completed, enter the total amount of surplus U.R.
funds reserved for this Grantee via Form HUD-718. On sub-
sequent Funding Approval forms, whether original or amend-
ment, enter the balance of surptus U.R. funds available for
future use, as shown on line 10c of the previous Funding
Approval form, plus any additional amount of surplus U.R.
funds reserved for this Grantee via Form(s) HU0-718.
(b) Enter the amount of surplus U,R. funds now being
approved for use by this Grantee. This amount will be dis-
bursed through the grant payment system being used for
CDBG funds (e.g., letter of credit). If a letter of credit is being
used to disbu rse CDBG funds, the same letter of credit wilt be
used to disburse surplus U.R. funds.
(c) Subtract the amount on line 10b from the amount on tine
10a and enter the difference on this line.
11.
(al Enter an amount equal to three times the Grantee's cur-
rent entitlement amount.
(b) Enter the principal amount of outstanding loans guaran-
teed pursuant to Section 108.
(c) Enter the amount of outstanding commitments to g uaran-
tee loans made pursuant to Section 108 (approved commit-
ments minus outstanding loans guaranteed).
(dj Subtract the amounts on line 11b and 11c from the
amount on line 11a and enter the difference on this line.
(el Enter the amount of the loan guarantee commitment now
being approved for this Grantee. NOTE: the amount approved
cannot exceed the amount on line 11e.
9. The amount entered in this block shall pertain only the distri-
bution of the grant amount shown on line 8b. If grantee is to
receive reallocated funds from prior Fiscal Year(s) in addition to its
formula amount from the current Fiscal Year, complete one
column for each separate Fiscal Year; otherwise leave the first two
Fiscal Year columns blank.
12. Check the appropriate box. If applicable, enter the name and
complete address (Street, City, County, State and ZIP Code) of
any public agency designated and attach special Acceptance
Provision.
13. Add Special Conditions, if applicable.
HUD-7082 (12.83)
SPECIAL C~rfRACT (DNDITION
Due to uncertainty about the to~_.l amo~mt of funds that will
be available for fiscal y--e 1990 grants, ~JD reserves the
right to' adjust the muotmt of this grant as may be necess-
ary to ensure that each entitlement ccmmmlty, urban cotmty
and state receives the correct share of available funds.
ATTACHMENT B
Itemized Expenditures for CDBG Fiscal Year 1990-91 Funds
Account No.
Item Description
Amount
035-090-9010-5035
5036
5037
5038
5039
5048
5044
5047
5033
5034
5076
5077
035-090-9015-0000
5081
5085
5095
5096
1002
1100
2020
7015
RRHA General Admin (RRHA)
Critical Home Repair Support
Private Loan Support
Private Subsidy Support
Rental Rehab Support
Operation Paintbrush Support
Deanwood Expansion Support
Shaffer's Crossing
Fairfax Ave Clearance Support
Home Purchase Assist Support
Quick Response to Emerg. Suppt
319 Harrison Acquisition Support
City CDBG Admin
Travel/Educ-Grants Compliance
Materials (Grants Compliance)
Consultant Services
Program Development (Grants Compl)
Personnel Services Etc.
Fringe Benefits
Telephone
Management Services
$ 96,050
$ 34,240
$ 40,280
$ 26,177
$ 50,350
$ 34,240
$ 20,000
$ 19,670
$ 51,000
$ 22,150
$ 40,280
$ 2,460
$436,897
$ 2,000
4,500
56,924
12,452
3,000
3,600
$ 82,476
035-090-9018-0000
5083
5088
5097
1002
1100
Housing Development Administration
Materials-Supplies (Housing)
Travel/Educ/Memberships (Housg)
Car Maintenance & Gas
Salaries
Fringes
3,500
2,500
1,000
34,030
8,389
$ 49,419
Attachment B
Account No.
035-090-9020-0000
5101
5102
5103
5105
5108
5111
5113
5115
5168
5172
5176
5205
5206
5203
1002
1100
035-090-9025-0000
5120
5121
5122
5123
5124
5090
5207
5208
5028
1002
1100
Item Description
Housing
Critical Home Repair (RRNA)
Operation Paintbrush
Housing Marketing
Private Loan Program (RRHA)
Demolition/Securement
Code Enforcement - Nonsalary
Private Loan Subsidy (RRHA)
Home Purchase Loan Program
Emergency Home Repair
Fairfax Ave Clearance
ADRC Renovation
319 Harrison Acquisition
702 Gilmer Rehab
Quick Response to Emergencies
Personnel Services Etc.
Fringe Benefits
Neighborhood Partnership
Supplies/Telephone/Printing
Program Development
Mini Grants
Travel and Education - Staff
Travel and Education - Citizens
Equipment
Fees for professional services
Special projects
Neighborhood Development Grants
Personnel Services Etc.
Fringe Benefits Etc.
Amount
$ 93,935
40,000
10,000
50,000
7,750
61,837
8,000
5,000
40,000
40,000
15,000
40,488
47,650
10,806
$470,466
$ 12,000
6,800
10,000
3,000
9,000
1,100
26,015
17,900
8,000
74,577
15,893
$184,285
035-090-9030-0000
5139
5146
5174
035-090-9037-0000
5201
035-090-9038-0000
5158
5209
5210
Economic Development
Coca Cola Sec108 Repayment
Deanwd/Shaffers 108 Repayment
WVA Revolving Loan Fund
Neighborhood CDBG Projects
Downtown Facade Grants
Emergency Assistance
Emergency Assistance Fund
Drug/Alcohol Abuse Council
Parent/Community Drug Prevent.
529,873
188,763
33,334
$751,970
10,000
$ 40,000
40,000
6,460
Attachment B
5211
School Health Screening
11,815
$ 98,275
035-090-9040-0000
5189
Unprogrammed CDBG FY89
Unprog CDBG - Other
$2,083,788
Sources of Funding
035-035-1234-9101
9102
9103
9106
9107
9110
9121
9109
9115
CDBG Entitlement $1,563,000
Parking Lot Income 17,900
Other RRRA Income-Rehab Loan Pmts 70,000
Lease payment - Cooper Industries 13,333
Williamson Road Garage Income -0-
Coca Cola UDAG repayment 400,000
Market Bldg Float Loan Interest 16,110
Miscellaneous Loan Payments 2,881
Miscellaneous Loan Payments 564
$2,083,788
3
ATTACHMENT C
CDB~ Account Transfers:
Historic Building Loans
Downtown Design Assist
Downtown Facade Grants
Unprogrammed CDBG
Quick Response to Emer
Deanwood
Shaffers Crossing
8. NW curb, Gutter etc
9. Azalea Gardens-pub impr
10. Fairfax Ave Clearance
11. Critical Home Repair
12. Quick Response to Emer
(035-088-8837-5169)
(035-088-8837-5200)
(035-088-8837-5201)
(035-088-8840-5183)
(035-088-8820-5203)
(035-088-8830-5131)
(035-088-8830-5145)
(035-089-8937-5190)
(035-089-8937-5204)
(035-089-8920-5172)
(035-089-8920-5101)
(035-089-8920-5203)
$(
75,000)
10,000
65,000
$( 1,583)
1,583
$( 42,871)
42,871
$(20O,OOO)
156,000
30,000
6,065
7,935
June 25, 1990
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the
month of May, 1990.
JMS/kp
GENERAL FUND
CONTINGENCY BALANCE
AS OF MAY 31, 1990
General Contingency:
Balance July 1, 1989
Management and Budget
Management and Budget
Economic Development
City Clerk
City Council
TAP
Jail
Engineering
Economic Development
Economic Development
Economic Development
Community Planning
Management and Budget
Management and Budget
Building Maintenance
Miscellaneous
Management and Budget
Management and Budget
Economic Development
Economic Development
Management and Budget
Dir. of Human Resources
Library
Social Services
Emergency Services
Dir. of Human Resources
Management and Budget
Management and Budget
Snow Removal
Management and Budget
Management and Budget
Management and Budget
City Clerk
City Clerk
City Clerk
Social Services-Services
Personnel Lapse
Consolidation Expenses
Consolidation Expenses
Property Appraisal
Art Purchases
Aid to Hugo Victims
Homeless Grant Match
G.E.D. Grant Match
Bridge Inspection
Marketing Shell Building
Marketing Shell Building
Parking Survey
Travel Expense
Consolidation Study
Consolidation Study
Courthouse Renovations
Cable TV Contract
Consolidation Expenses
Consolidation Expenses
Marketing Shell Building
A & P Property Appraisal
Consolidation Expenses
Drug Task Force Expenses
Automated Library System
Furniture and Equipment
Transport Billing Service
Swimming Pool Passes
Consolidation Expenses
Consolidation Expenses
Snow Removal
Consolidation Expenses
Consolidation Expenses
Consolidation Expenses
Furniture
Service Awards
Service Awards
Foster Care
Excess Personnel Lapse
$ 498,529
5,000
5,000
3,500
1,415
6,500
30,000
1,117
123,000
4,000
5,000
2,000
5,000
5,000
5,000
5,000
358
5,000
5,000
3,995
3,500
5,000
2,000
15,327
3,500
5,000
500
5,000
5,000
75,090
2,141
5,000
2,370
4,992
5,000
3,500
(125,936
13~246
$ 22,034
GENERAL FUND
CONTINGENCY BALANCE
AS OF MAY 31, 1990
(Continued)
Maintenance of Fixed Assets Contingency:
Balance July 1, 1989
Building Maintenance
Building Maintenance
Building Maintenance
Street Paving
Building Maintenance
Building Maintenance
Third Street Annex Roof
Melrose Library Roof
Roof Repairs
Paving
Heating/Cooling Equipment
Mill Mountain Fencing
$ 200,000
50,0OO)
14,200)
30,985)
25,000)
10,500)
9,824)
$ 59,491
Equipment Replacement Contingency:
Balance July 1, 1989
School Board
City Attorney
Transfer to Capital Fund
Refuse Collection
Police Patrol
Street Maintenance
Crisis Intervention
Building Maintenance
Refuse Collection
Signals and Alarms
Billings and Collections
Police Patrol
Street Maintenance
School Buses
Typewriter
Flood Reduction
Vehicles
Radios
Vehicles
Vehicles
Vehicles
Recycling Program
Vehicle
Automated Meter Reading
Grant. Local Match
Thermoplastic Applicator
Total Contingency Balance
$ 750,000
(150,000
( 875
(150,000
88,508
37,375
20,480
15,940
17,474
35,000
30,515
41,646
6,438
63~827)
91r922
$173,447
2
CITY OF ROANOKE
GENERAL FUND
STATEMENT OF REVENUE
Reve~ Sm=ce
~eneral ?roperty Taxes
O%her Local Taxes
Permits, Fees, and Licenses
Fines and Forfeitures
Revenue Frc~ Use of Money &
ProI~rty
Education
Grsets~in-~id ¢c~nonwes/th
Grants-in-hid Federal 6overmeest
Charges for Current Services
~iscellaseoes Revenue
Internal Services
Total
¥~r to ~ f~ t.~ l~l~d
Jul], 1--I~/ 31 July 1-1~/ 31
1988-89
$ 41,065,290 $ 44,234,942 7.72% $ 45,501,500
29,771,982 30,989,553 4.09% 35,423,000
420,917 423,610 0.64% 445,000
659,818 555,978 (15.74%) 568,000
97.22%
87.48%
95.19%
97.88%
1,143,653 1,245,526 8.91% 1,456,000 85.54%
27,274,983 26,682,218 (2.17%) 31,718,251 84.12%
18,224,471 19,173,883 5.21% 23,278,225 82.37%
927,012 28,931 (96.88%) 27,000 107.15%
1,792,049 2,096,402 16.98% 2,435,506 86.08%
430,460 295,244 (31.41%) 371,428 79.49%
1,230.113 1,251;926 1.77% le545,800 80.99%
$122.940,748 S126.978 o211
3.28% $142,769,710
88.9!%
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Perks, Recreation & Cultural
C~munity Development
Education
~ebt Service
Won-Departmental
~otal
19~8-89 1989-90 of ~ P--] --~
$ 7,081,471 $ 7,337,614 3.62% $ 744,375
2,528,001 2,832,613 12.05% 304,085
21,847,920 23,632,615 8.17% 2,157,828
16,923,173 17,715,438 4.68% 1,972,956
10,456,845 10,599,261 1.36% 1,715,650
2,997,967 3,309,313 10.39% 321,065
1,061,938 1,126,347 6.07% 109,158
52,626,564 57,215,337 8.72% 6,411,009
7,597,393 8,074,044 6.27% 304,403
2r934,110 5,362t619 82.77% 1,580,006
$126.055,382 $137.205.201 8.85% $15,620,535
8,082,539 90.79%
3,136,698 90.31%
25,790,443 91.63%
19,688,394 89.98%
12,314,911 86.07%
3,630,378 91.16%
1,235,505 91.16%
63,626,346 89.92%
8,378,447 96.37%
6,782,625 79.0~
$152t666,286 89.781
4
CAPITAL PROJECTS FUND
STATEMENT OF F/PENDITURES, ENCUMBRANCES AND
UNENCUMBERED APPROPRIATIONS SU]~ARY AS OF MAY 31, 1990
~enural Gov~t
Education
Recreation
Strants and Brid~an
Sanitation Projects
Traffic Engineering
& Communication
Other Infrastructure
Projects
Capital Improvement
Rese~va
Total Capital Projects
Fund
$ 1,427,922 $ 4,374,550 $ 5,802,472 $ 5,169,366
602,225 9,407,342 10,009,567 5,435,073
54,194 667,423 721,617 435,058
1,112,191 5,018,322 6,130,513 3,617,551
4,223,475 4,300,491 8,523,966 7,504,724
633,106 $ 17,653 $ 615,453
4,574,494 675,137 3,899,357
286,559 248,196 38,363
2,512,962 496,919 2,016,043
1,019,242 924,349 94,893
1,151,281 153,795 1,305,076 974,896 330,180 9,249 320,931
267,514 14,288,200 14,555,714 530,278
2.969.073 2.104,083 5f073,156
$11.807.875 ~40.314,206 $52t122,081 $23,666,946
14,025,436 297,630 13,727,806
5,073,156 5,073,1C&
$28.455.135 $2,669,133 $25,786,007
CITY OF ROANOKE
WATER FlUiD
CONPARATIV~ INCO~ STATEI~IT~
FOR THE 11 MONT~S ENDED MAY 31, 1990
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expenses
Total Non-Operating Expenses
1990
982,743
1,322,896
93,672
40,265
889,940
234~826
3~564~342
772,852
1,237,029
329,712
174~720
2~514~313
1,050,029
630~757
419~272
177,551
4,077
6,248
187~876
607,148
9~167
9~167
1989
$ 961,274
1,334,755
95,692
59,715
921,812
361r538
3,734f786
731,235
1,092,170
361,947
203~185
2f388f537
1,346,249
614~784
731~465
177,954
4,638
885
2~028
185~505
916,970
16~744
16~744
Net Income
$ 597~981
$ 900~226
WATF~ FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Water - New Service, Hyd., Lines
Water - Unidentified Plant Replacement
Water - Fire Hydrants
Water - Fire Hydrants FY87
Expand Carvins Cove Plant
FC Plans & Specs
CC Security/Concession Replacement
FY86 Project Design
12 Line Airport Road
Edgewood Replacement
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 390,939
213,646
14,948
4,063
159,257
108,240
99,979
12,103
45,507
5,794
1,054,476
237~799
$ 816~677
NOTE: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
7
CITY OF ROANOK]~
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR T~E 11 MONTHS ENDED MAY 31, 1990
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Flood Damage Reimbursement
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expenses
Total Non-Operating Expenses
1990
$3,509,789
880,446
278,312
1,277,492
51,473
123,648
15,147
6f136t307
1,188,307
3~398t576
4,586~883
1,549,424
848~472
700~952
205,158
32,574
10~953
248~685
949,637
77~344
77~344
1989
$3,524,704
578,494
214,957
770,906
45,152
96,309
17,263
. 5~247~785
1,131,059
3~503~935
4~634,994
612,791
832~046
219,255)
209,424
211,504
26,309
2~021
449~258
230,003
94~133
9~,133
Net Income
$ 872~293
$ 135~87~
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Other Equipment
Unidentified Construction
FY86 Projects Design
S.T.P. Land Acquisition
Fine Mesh Screens
STP - Dechlor Facility
Williamson Road Storm Drain Ph. 2, Cont. IIB
Mud Lick Sanitation Sewer Replacement Ph. II
Williamson Road Storm Drain Ph. 2, Cont. IIC
Coyner Springs Sewer
Williamson Road Storm Drain Ph. 2, Cont. IIE
Williamson Road Storm Drain Ph. 2, Cont. IF
Roanoke Diesel Engine #7
Williamson Road Storm Drain Ph. 2, Cont. IG
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 32,185
122,053
27,238
25,721
66,281
281,456
373,360
482,816
523,234
416,288
136,026
23,164
157,475
121~733
2,789,030
1/202f772
$1f586r258
NOTE: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
9
ROANOKE REGIONAL AIRPORT CO~ISSION
COMPARATIFE INCOME STATEMENT
FOR T~E 11 MONTHS ENDED MAY 31, 1990
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Interest Income - Airport Debt Service Account
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Paying Agent Fees
Interest Expense - '88 Rev. Bond Issue
Total Non-Operating Expenses
1990
$ 455,607
153,308
133,813
671,173
29,282
1,662,550
20,232
37r866
3r163~831
792,883
1~207~771
2~000~654
1,163,177
896r560
266~617
203,334
35~368
238~702
505,319
92,006
3,104
364~273
459r383
1989
$ 394,761
147,715
178,745
27,817
22,048
1,435,430
31,440
48~256
2~286~212
496,177
1~120~185
1~616r362
669,850
486~816
183~034
189,706
189~706
372,740
97,316
97~316
Net Income
$ 45~936
$ 275r424
10
ROANOKE REGIONAL AIRPORT COMMISSION
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Furniture and Equipment
Vehicular Equipment
Other Equipment
Unidentified Construction
Repaint R/W & T/W Markings
Relocation Expenses
Runway Extension #23
New Terminal Building
Terminal Related Projects
General Aviation Development
FAR Part 150 Noise Study
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 10,636
44,831
18,115
29,233
2,366
680
283,887
23,778,785
35,641
21,391
33~530
24,259,095
18~975~312
$ 5,283~783
NOTE: Some of these projects are continued from FY87, FY88, and FY89 with
inception to date totals.
11
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDED MAY 31, 1990
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative:
Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Supplement from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
1990
$ 354,235
77,056
127,645
2,700
114,760
126,907
803r303
515,953
262,636
612,544
81,817
9e031
1,481,981
(678,678)
314r474
(993,152)
655,650
35,285
4,436
695r371
1989
348,432
79,303
119,496
3,102
105,308
127,175
782,816
486,271
353,024
521,835
70,248
6t668
it438,046
655,230)
296r019
951r249)
586,340
42,164
4,509
633,013
Net (Loss)
297,781)
318,236)
12
CIVIC
CON~INDED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Elevator for Handicapped
Trade & Convention Center Study
Fire Alarm System
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 54,735
162,606
45,124
28~063
290,528
62~628
.$227~900
NOTE: Some of these projects are continued from FY88 and FY89 with inception to
date totals.
13
CITY OF ROANOKE
IN'I'~JtNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDED MAY 31, 1990
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net Income
1990
$6~040~930
6~040~930
3,597,409
1~814~211
5~411~620
629,310
611~596
17,714
131~137
131~137
$ 148~851
1989
$5~681~820
5~681~820
3,379,055
1~565~232
4~944~287
737,533
566~529
171,004
89r198
89~198
$ 260~202
14
INTERNAL SERVICE FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
MS - Vehicular Equipment
CIS - Other Equipment
MC - Furniture & Equipment
MC - Other Equipment
MVM - Other Equipment
ULS - Furniture & Equipment
ULS - Vehicular Equipment
ULS - Other Equipment
ULS - Land Purchase
ULS - Construction - Structures
Year to Date
Expenditures
$ 12,898
205,162
9,468
262
2,901
3,145
99,585
28,241
2,380
93~032
Total
$457~074
15
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENOED MAY 81, 199D
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY THE MONTH ENDED MAY 31, 1990.
FUND BALANCE AT RECEIPTS DISBURSEMENTS BALANCE AT BALANCE AT
APR. 30, 1990 NAY 31, 1990 MAY 81, 1989
GENERAL $6,D90,069.14 SBO,540,67B.15 $16,248,734.0§ $10,382,007.B4 $15,580,805.68
CAPITAL $17,058,79B.BO SI,BBB,DES.03 $635,573.06 $18,35B,750.17 117,99B,939.06
DEBT SERVICE $74~,508.25 $4,851.55 $747,359.80 $599,8D1.~4
WATER $E,345,106.~5 $50,392.31 $~9E,504.69 $B,102,993.87 $B,355,108.99
SEWAGE TREATMENT SE,O43,B55.37 $1,001,1~A.46 $557,9B6.15 $2,487,053.68 $B,663,736.54
AIRPORT $~,795,B51.11 $390,166.05 SBS3,BB3.33 $2,93B,TB3.83 $3,5§4,474.68
CIVlC CENTER ($16,059.86) $757,256.69 $156,017.53 $585,139.80 $61B,161.54
INTEgrAL SERVICE $1,757,2B4.17 $585,292.60 $536,880.D7 $1,805,695.90 $1,464,783.BB
PAYROLL ($4,B75,T11.19) $1B,461,B56.BB $9,133,546.40 ($1,548,000.61) ($1,3E6,081.96!
PUBLIC ASSISTANCE ($B9~,558.24) $409,210.83 $379,B19.35 ($96B,166.7&) ($844,3~9.81)
FIFTH D~ST CONSORTIUM ~$11,054.10) $B9,076.57 $103,051.19 (SOD,OEO.TO) $11,77E.49
GPANT PRQGRANS ($1,B89,??~.69) SI,SSI,TUB.Ii $1,371,3B7.69 ($1,109,895.~7) ($949,733.67!
TOTAL $26,EAg,E53.4! $@9,710,533.33 $29,668,704.8! $36,B91,082.43 $42,214,988.66
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF
ROANOKE, UIRGINIA, FOR THE FUNDS OF THE UARIOUS ACCOUNTS THEREOF FOR THE NONTN ENDING
nAY 31, 1990 THAT SAID FOREGOING:
CERTIFICATES
CASH OF DEPOSIT8
UNITED STATE5
SECURITIES
CASH IN HAND $965,189.74
CASH IN BANK $1,025,94D.69
INUESTMENTS ACGUIREO FROM CONPETITIUE PROPOSALS:
CHARTER FEOERAL SAVINGS BANK
$8,000,000.00
COREAST SAUINGS BANK
$I0,000,000.00
DOMINION BANK $6,300,000.BB
PERPETUAL SAVINGS BANK
$7,000,OOO.O0
SIGNET BANK
T0TALS
$965,139.74
$1,0~0,94E.69
S8,000,000.00
$10,OOO,O00.O0
S6,D00,000.00
$7,000,000.00
$3,000,000.00
TOTALS $1,991,082.43 S28,000,000.00 S6,300,000.00 $36,~91,082.43
$$~$~$~$$~$$~$~$$~$~$~$$~$~$$~$~$$$~$~$~$~$$$~g~$~$~~~
DATE: JUNE 13, 1990 ~~
ROANOKE CITY TREASURER
16
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 11 MONTHS ENDED MAY 31, 1990
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1990
5,023,809
4,841,096
1,258,539
253r505
$11r376~949.
1989
$4,259,227
4,330,593
971,898
214~725
$9r776~443
EXPENSES
Pension Payments
Con~nissions
Active Service Death Benefit
Expense from Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
4,375,248
422,354
8,023
171,373
162~341
5,139~339
$ 6r237~610
$4,108,181
314,717
24,374
232,834
116~432
4~796~538
$4r979~905
17
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF MAY 31, 1990
ASSETS
Cash
Investments:
(market value - 1990 $111,825,867 and
1989 $101,439,769)
Total Assets
1990 1989
1,581 $ 1,525
102~045r103
$102r046~684
91~604~342
$91,605{867
LIABILITIES AND FUNDBALANCE
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$ 95,809,074
6~237r610
102~046~684
$102,046,684
$86,625,962
4~979~905
91~605~867'
$91~605r867
18
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. $. W., Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H, EAKIN
DeputyCityClerk
Fi le #353
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a report of the City Attorney recommending
adoption of a measure which would provide for a uniform $25.00
fine for handicapped parking violations, which report was before
the Council of the City of Roanoke at a regular meeting held or
Monday, June 25, 1990.
On motion, duly
referred to you
regular meeting
seconded and unanimously adopted, the report was
for study, report and recommendation by the next
of Council on Monday, July 9, 1990.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc:
Mr. Sloan H. Hoopes, President, Mayor's Committee for the
Disabled, 2023 Maiden Lane, S. W., Roanoke, Virginia 24015
Dr. Charles L. Downs, President, Virginia Western Community
College, 3095 Colonial Avenue, S. W., Roanoke, Virginia
24018
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. M. David Hooper, Chief of Police
Ms. Deborah J. Moses, Chief of Billings and Collections
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2 ~ 5 Ch urch Avenue, S. W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #24
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance Ho. 30127-62590 readopting and
reenacting the Code of the City of Roanoke (1979), as amended.
Ordinance No. 30127-62590 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 25, 1990.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc o
pc:
The Honorable Roy B. Willett, Chief Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Kenneth E. Trabue, Judge, Circuit Court
305 East Main Street, Salem, Virginia 24153
The Honorable G. 0. Clemens, Judge, Circuit Court, P. O.
1016, Salem, Virginia 24153
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic
Relations District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
The Honorable Julian H. Raney, Jr., Judge, General District
Court
Mr. W..Robert
June 27, 1090
Page 2
He rbe r t
pc:
The Honorable Richard C. Pattisal, Judge, General District
Court
The Honorable Patsy Testerman, Clerk, Circuit Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. James D. Ritchie, Director of Human Resources
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, P. O. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President Supplements, Municipal
Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of June, 1990.
No. 30127-62590.
AN ORDINANCE to readopt and reenact the Code of the City
of Roanoke (1979), as amended; and providing for an emergency.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980,
this Council adopted and enacted a new code for the City of
Roanoke entitled the Code of the City of Roanoke (1979)
(hereinafter sometimes referred to as "City Code");
WHEREAS, said Code, as amended, contains certain provi-
sions which incorporate by reference portions of the Code
of Virginia (1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code
sections which are incorporated by reference in the City
Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record
which are set forth in the Acts of Assembly and supplements
and replacement volumes of the State Code; and
WHEREAS, it is the desire of this Council that those
provisions of the City Code which adopt by reference State
Code provisions shall be fully consistent with the appli-
cable State Code sections, as amended;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that:
1. The Code of the City of Roanoke (1979), as amended,
a copy of which is on file in the City Clerk's Office, con-
sisting of Chapters 1 through 36, each inclusive, is hereby
readopted and reenacted. Such Code and amendments hereto-
fore and hereafter adopted shall continue to be known as the
Code of the City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State
Code incorporated by reference in the City Code, Council
recognizes any amendments made to such sections or provi-
sions of the State Code by the most recent Session of the
General Assembly and
that such amendments
Code incorporated by
hereby expresses the intent and ordains
to sections or provisions of the State
reference in the City Code shall be
included in the City Code verbatim as, enacted by the most
recent Session of the General Assembly.
3. In order to provide for the usual daily operation
of the municipal government, an emergency is deemed to
exist, and this ordinance shall
upon its passage.
be in full force and effect
ATTEST:
City Clerk.
WILBURN C. DIBLING, JR.
CITY OF ROANOKE
OFFICE OF THE CITY ATrORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595
June 25, 1990
WILLIAM X PARSONS
MARK ALLAN WILLIAMS
KATHLEEN MARIE KRONAU
STEVEN J. TALEVI
The Honorable Mayor
of City Council
Roanoke, Virginia
and Members
Re: Reenactment of City Code
Dear Mrs. Bowles and Gentlemen:
As you will recall from prior years, Council has reenacted and
recodified the City Code on an annual basis in order to properly
incorporate in the Code amendments made by the General Assembly at the
previous Session to State statutes that are incorporated by reference
in the City Code. This procedure ensures that the ordinances codified
in our Code incorporate the current provisions of State law.
Incorporation by reference is frequently utilized in order to pre-
vent having to set out lengthly provisions of state statutes in their
entirety. In addition, the technique ensures that local ordinances
are always consistent with the State law as is generally required.
The procedure whereby a local governing body adopts statutes by
reference after action of the General Assembly has been approved by
the Attorney General. See Report of the Attorney General (1981-1982)
at 272. I recommend that Council adopt the attached ordinance to
readopt and reenact the Code of the City of Roanoke (1979).
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Jr.
City Attorney
WCD:ff
Attachment
CC:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Administration
and Public Safety
Donald S. Caldwell, Commonwealth's Attorney
M. David Hooper, Chief of Police
Mary F. Parker, City Clerk
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church AYenue, $ W., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 27, 1990
File #468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 30129-62590 accepting the
bid of Acorn Construction, Ltd., in the total amount of
$1,004,119.00, for certain ~ater treatment plant equipment and
renovations for the Falling Creek Water Plant Phase 2.
Ordinance No. 30129-62590 uxls adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 25, 1990.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
Mr.
Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
M. Craig Sluss, Manager, Water Department
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Contruction Cost Technician
Ms. Dolores C. Daniels, Citizenst Request for Service
Ms. Arcelia B. Haston, Junior Accountant, Office
Management and Budget
of
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 4S6
Roanoke, Virgima 24011
Telephone: (703) 981-2S41
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #468B
Mr. J. W. Christenbury, Jr.
President
Acorn Construction, Ltd.
P. O. Box 625
Troutville, Virginia 24175
Dear Mr. Christenbury:
I am enclosing copy of Ordinance No. 30129-62590 accepting the
bid of Acorn Construct ion, Ltd., in the total amount of
$1,004,119.00, for certain water treatment plant equipment and
renovations for the Falling Creek Water Plant - Phase 2.
Ordinance No. 30129-62590 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 25, 1990.
Sincerely, ~l~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S w, Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H, EAKIN
Deputy City Clerk
File #468B
Mr. Thomas F. Orlando
Vice-President
Boxley Construction Company
P. O. Box 917
Vinton, Virginia 24179
Dear Mr. Orlando:
I am enclosing copy of Ordinance No. 30129-62590 accepting the
bid of Acorn Construction. Ltd., in the total amount of
$1,004,119.00. for certain water treatment plant equipment an~
renovations for the Falling Creek Water Plant - Phase 2.
Ordinance No. 30129-62590 was adopted by the Council of the City
of Roanoke at a regular meeting held'on Monday, June 25, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc .
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chorch Avenue, S. W, Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANORA H. EAKIN
Deputy City Clerk
File #468B
Mr. F. E. Haren
President
Haren Construction Company,
P. O. Box 350
Etowah, Tennessee 37331
Inc.
Dear Mr. Haren:
I am enclosing copy of Ordinance No. 30129-62590 accepting the
bid of Acorn Construction, Ltd., in the total amount of
$1,004,119.00, for certain water treatment plant equipment and
renovations for the Failing Creek W~ter Plant Phase 2.
Ordinance No. 30129-62590 was adopted by the Council of the City
of Roanoke at a regular meeting held'on Monday, June 25, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Enc.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. w., Room 456
Roanoke, Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #468B
Mr. Mark W. Simmons
President
The William G. Simmons Company
P. O. Box 386
Narrows, Virginia 24124
Dear Mr. Simmons:
I am enclosing copy of Ordinance No. 30129-62590 accepting the
bid of Acorn Construction, Ltd., in the total amount of
$1,004,119.00, for certain water treatment plant equipment and
renovations for the Falling Creek 1~ter Plant - Phase 2.
Ordinance No. 30129-62590 was adopted by the Council of the City
of Roanoke at a regular meeting held'on Monday, June 25, 1990.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S. W., Room 456
Roanoke. Virginia 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #468B
Mr. Stanley R. Breakell
Chairman
Breakell, Inc.
P. O. Box 6414
Roanoke, Virginia 24017-0414
Dear Mr. Breakell:
I am enclosing copy of Ordinance No. 30129-62590 accepting the
bid of Acorn Construction, Ltd., in the total amount of
$1,004,119.00, for certain water treatment plant equipment and
renovations for the Falling Creek Water Plant - Phase 2.
Ordinance No. 30129-62590 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 25, 1990.
On behalf of the Mayor and Members of City Council, I mould like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ra
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of June, 1990.
No, 30129-62590,
VIRGINIA,
AN ORDINANCE accepting the bid of Acorn Construction, Ltd., for
certain water treatment plant equipment and renovations for the
Falling Creek Water Plant, upon certain terms and conditions, and
awarding a contract therefor; rejecting all other bids made to the
City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Acorn Construction, Ltd., in the total amount
of $1,004,119.00, for Phase II of the renovations of the Falling
Creek Water Plant, the phasing of sUch,project having been author-
ized by Ordinance No. 29863-112089, dated November 20, 1989, and as
set forth more particularly in the bid committee report to this
Council dated June 25, 1990, such bid being in compliance with the
City's plans and specifications made therefor, which bid is on file
in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by
Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W., Room 456
Roanoke, V~rgima 24011
Telephone: (703)981-2541
June 27, 1990
SANDRA H. EAKIN
Deputy City Clerk
File #60-468B
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 30128-62690 amending and
reordaining certain sections of the 1989-90 Water Fund
Appropriations, providing for the appropriation of $1,055,000.00
from Water Fund Previous Years' Retained Earnings to Falling
Creek Plant Rehabilitation, to provide funds for a contractual
agreement with Acorn Construction, Ltd., for Phase 2 of the
Falling Creek Filter Plant. Ordinance No. 30128-62590 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 25, 1990.
Sincerely,
Mary F. Parker, CMC/ARE
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
Mr,
W. Robert Herbert, City Manager
Kit B. Kiser, Director of Utilities and Operations
M. Craig Sluss, Manager, Water Department
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Contruction Cost Technician
MS. Dolores C. Daniels, Citizens' Request for Service
Ms. Arcelia B. Hasten, Junior Accountant, Office
Management and Budget
of
IN T~E COUNCIL OF T~ CIT~ OF ROANO~, VIRGINIA
The 25th day of June~ 1990,
No. 30128-62590,
AN ORDINANCE to amend and reordain certain sections of
the 1989-90 Water Fund ApPropriations, and providing for an
emergency.
WHEREAs, for the usual daily operation of the Municipal
GOvernment of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of.
Roanoke that certain sections of the 1989-90 Water Fund
ApPropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Capital Outlay from Revenue
Falling Creek Plant Rehab. Phase I (1) ...........
Retained RamOna,
Retained Earnings
1) Appr. from
General Revenue (002-056-8359-9003)
2) Retained Earnings
- Unrestricted (002-3336)
Unrestricted (2) .............
$ 1,055,000
(1,055,000)
1,970,889
1,301,881
$14,633,705
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Phase 2 Contract Report
Falling Creek Water Plant
for City Water Department
Roanoke, Virginia
R~anoke, Virginia
June 25, 1990
concur with the recommendations of the attached report.
WRH/LBC/mm
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
cc:
City Manager
Management & Budget
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Manager, Water Department
Citizens' Request for Service
Construction Cost Technician
Roanoke, Virginia
June 25, 1990
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Phase 2 Contract Report
Falling Creek Water Plant
for City Water Department
Roanoke, Virginia
I. Back,round:
City Council, at its September 11, 1989 meeting, publicly
opened and read aloud the five (5) bids received on the
Falling Creek Water Plant, with Acorn Construction, Ltd. sub-
mitring the low bid in the amount of $1,229,000.00 and the
specified time of 335 consecutive calendar days.
At City Council's meeting, of November 20, 1989, Phase
the contract was awarded to Acorn Construction, Ltd. as
follows:
1 of
The approval only of the purchase of the packaged filter
plant, Microfloc Product Modular Water Treatment Plant,
Model AQ-30OB, with a capacity of 1.9 million gallons
per day for $246,881.00.
Contractor agreed, by letters dated October 31st and
November 8, 1989, to extend the Phase 2 portion of the
contract until June 30, 1990 for the additional sum of
$22,000.00 which would make the Phase 2 contract amount
$1,004,119.00.
C. Phase 2 of the contract needs to be awarded before the
expiration of the contract extension time.
II. Issues in order of importance are:
A. Compliance of the bidder with the requirements of the
contract documents.
B. Amount of the contract.
C. Fundin~ of the project.
D. Time of completion.
E. State Mandate.
Page 2
III. Alternatives are:
Authorize the City Manager to enter into the Phase 2 Contract
with Acorn Construction, Ltd. in the amount of $1~004,119.00
and 335 consecutive calendar days in accordance with the
contract documents as prepared by Hayes, Seay, Mattern &
Mattern, Inc.
Compliance of the low bidder with the requirements of
the contract documents was verified in November, 1989,
at the time of the original Bid Committee Report.
2. Amount of the contract has been verified as follows:
Low Bid
Addition to extend until 6-30-90
Total of Bid Plus Time Extension
Less cost of Phase 1
Phase 2 Contract Total
$1,229,000.00
22~000.00
$1,251,000.00
246,881.00
$1,004,119.00
Funding is available in Previous Years' Retained
Earnings account and anticipated revenue from water rate
increase.
Time of completion will remain as previously quoted at
335 consecutive calendar days. The amount of construc-
tion has not changed even though the packaged filter
plant has already been approved.
State Mandate started at the time the Phase 1 contract
was awarded. Phase 2 needs to be started in order to
meet the deadline for this project as established by the
State. See attached letter.
B. Do not authorize the City Manager to execute Phase 2 of the
contract.
1. Compliance of the bidder with the requirements of the
contract documents would not be an issue.
Amount of the contract would increase in proportion to
the cost of living index. This has already been
demonstrated when Phase 1 went into effect.
3. Fundin~ would not be encumbered at this time.
4. Time of completion would be extended.
5. State Mandate would not be met and the State could
revoke the City's permit to operate this facility.
Page 3
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to enter into a contractual
agreement with Acorn Construction, Ltd. in the amount of
$1,004~119.00 and 335 consecutive calendar days to complete
Phase 2 of the Falling Creek Filter Plant in accordance with
the contract documents as prepared by Hayes, Seay, Mattern &
Mattern, Inc.
Appropriate funds as follows from the Water Fund Previous
Years' Retained Earnings to the project account as
established for the Phase 1 contract.
Contract Amount
Project Contingency
TOTAL
$1,004,119.00
50~881.00
$1,055,000.00
Respectfully submitted,
Chairman
William F. Clark
RAG/LBC/mm
Attachment
cc:
City Manager
Management & Budget
City Attorney
Director of Finance
City Engineer
Manager, Water Department
Citizens' Request for Service
Construction Cost Technician
Kit B. Kiser
C.MG. BUTTERY. MD.
COMMONWEALTH of VIRGINIA
Department of Health
Richmond, Virginia £3219
June 23, 1987
SUBJECT:
CITY OF ROANOKE
Nater - Falling Creek
Hr. M. Craig Sluss, Hanager
Nater Production and Supply
City of Roanoke
124 Nest Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. S1uss:
I am writing this letter to convey a point that the City of Roanoke is well
aware of -- the turbidity levels at Falling Creek. I have reviewed the city's
operation reports for the past twelve months (June 1986 - May 1987) and calcu-
lated the average turbidity in the raw and finished water to be 2.0 and 1.5 tur-
bidity units, respectively.
I realize the city has tentative plans to install a package treatment plant at
Falling Creek; however, the plans need to be expedited. With the current EPA
regulations that are being proposed, I am afraid the city will be caught in
the policy and regulatory change if action is not taken by the city.
Enforcement action will be taken in the future as the state will be directed by
EPA to take a harder look at plants such as Falling Creek.
With the above thoughts in mind I must ask the city to do the following at the
present time:
1. Expedite the plans to upgrade or replace the Falling Creek
plant.
Review the operation of the present facility to determine if
temporary measures such as the addition of flocculatton and
settling basins ahead of the filters would enhance the plant's
performance.
Inspect the filters to determine if the sand media is intact
or if breakthroughs caused by channeling, media loss, etc.
are occurring.
Mr. M. Craig Sluss
Page 2
June 23, 1987
4. Begin averaging the raw and finished water turbidity results
on future monthly operation reports.
Please submit the city's response to the Falling Creek situation as soon as
possible. Any studies, proposals or plans of action the city has should accom-
pany the response.
Should you have any questions or wish to meet and discuss this letter, please
contact me.
Sincerely,
Jesse O. Mayhew
District Engineer
~OM/g
cc: City of Roanoke Health Department - E. J. Clarke, Jr., M.D.
State Health Department - Richmond Central