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HomeMy WebLinkAboutCouncil Actions 09-24-90 Bowles (30244) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL September 24, 1990 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Mayor Taylor was absent. The invocation will be delivered by Dr. John W. Newman, Roanoke Memorial Hospital, Department of Pastoral Care. Present. The Pledge of Allegiance to the Flag of the United States of America will be led by Vice-Mayor Howard E. Musser. BID OPENINGS Bids for a certain franchise to provide fiber optic telecommunications services in the City of Roanoke. One bid was referred to a committee composed of Messrs. White, Chairman, Clark and Kiser for study, report and recommendation to Council. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. NONE. REGULAR AGENDA Hearing of Citizens Upon Public Matters: None. Petitions and Communications: A communication from The Honorable Donald S. Caldwell, Commonwealth's Attorney, recommending appropriation of $10,582.00 and transfer of $1,697.00, to provide funds for an additional secretarial position in the Office of Commonwealth's Attorney. Adopted Ordinance No. 30244-92490. (6-0) (1) 2. A report of the City Manager concurring in the above recommenda t i on. Reports Received and filed. of Officers: City Manager: Briefings: A report with regard to the widening and realignment of Second Street/Gainsboro Road from Orange Avenue, N. to Salem Avenue, S. With reference to the Public Hearing, Council Member Bowers advised that he would like the assurance that the concerns raised by citizens and organizations were properly addressed, and if concerns were not properly addressed to the satisfaction of the citizens and/or organizations, they should be informed that they have the right to present their views to City Council. With regard to the Second Street/Gainsboro Road project which affects Gainsboro PAC, Our Lady of the Valley Nursing Home and First Baptist Church, Mr. Bowers inquired if representatives of the three organizations were contacted with regard to the project, what con- sideration was given, and requested that Council receive a written confirmation or that a representative from the three organizations appear before Council to affirm that they are familiar with the project and that they are in agreement or disagreement. Items Recommended for Action: o A report recommending execution of Change Order No. 1, in the amount of $49,339.00, to the contract with Lanford Brothers, Inco, for rehabilitation of the Franklin Road Bridge over the N & W Railway. Adopted Ordinance No. 39245-92490. (6-0) A report recommending appropriation of funds with regard to the Litter Control Grant. Adopted Ordinance No. 30246-92490. (6-0) A report recommending appropriation of additional funds, in the amount of $1,048,453.30, and transfer of funds, in the amount of $24,422.00, between existing fiscal years 1990 and 1991 accounts for the Fifth District Employment and Training Consortium. Adopted Ordinance No. 30247-92490. (6-0) f2) b. Director of Finance: financial report for the month of August, 1990. Received and filed. A report recommending reappropriation of $13,930.00, to provide funds for final payment to O. D. Page, P.E., relating to a consulting contract for the proposed cable television franchise renewal. Adopted Ordinance No. 30248-92490. (6-0) 6. Reports of Committees: A report of the Roanoke Civic Center Commission recom- mending award of an electronic data capture contract to Sovran Bank, N. A., to supply bank credit card services to the Roanoke Civic Center for a period of five years, with a five year renewal option. Mr. John S. Edwards, Chairman. Adopted Resolution No. 30249-92490. (6-0) 2. A report of the City ~anager concurring in the above recommendation. Received and filed. A report of the committee appointed to study bids received for a certain franchise to provide fiber optic telecom- munications services in the City of Roanoke. Adopted Ordinance No. 30250 on first reading· (6-0) Adopted Ordinance No. 30251, on first reading, authorizing a contract between the City and Roanoke Memorial Hospitals providing for an exchange of real property upon certain terms and conditions. (6-0) Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 30233, on second reading, granting to the United Way of Roanoke Valley, Inc., a revocable permit to mount certain flags on street lighting poles in the Central Business District of the City, upon certain terms and con- ditions, and ratifying a previous decision by the City Manager in the matter. Adopted Ordinance No. Ordinance No. 30234, proper City officials 30233-92490. (6-0) on second reading, authorizing to enter into a certain lease the (3) 10. agreement with H.S.N.I. Corp. t/a Sun Valley Swim Club for the Sun Valley Swim Club and Campground property upon cer- tain terms and conditions. Adopted Ordinance No. 30234-92490. (6-0) Ordinance No. 30242, on second reading, providing for the conveyance by the City of a certain parcel of land to the Roanoke Redevelopment and Housing Authority. Adopted Ordinance No. 30242-92490. (6-0) 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Vice-Mayor and Members of City Council. Vice-Mayor Musser requested that the City Manager report to Council with regard to parking for those City employees who work in the downtown area. He referred specifically to approximately 100 employees who will no longer be permitted to park in the First Baptist Church parking lot, inasmuch as the new sanctuary will be under construction in November 1990. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: A request of Mr. Melvin Garrett, 706 Gilmer Avenue, N. W., for $75,000.00 from the City over a five year period, which will be reimbursed, for a program geared toward youth to be known as "REACH AND TEACH" was referred to the City Manager for study, report and recommendation to Council· (4) Office of the City Clerk September 26, 1990 File #60-133 Mr. Joel M. Schlanger Oirector of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30244-92490 amending and reordaining certain sections of the 1990-91 General Funa Appropriations, providing for appropriation of $10,582.00 and transfer of $1,697.00, to provide funds for an additional secre- tarial position in the Office of Commonwealth's Attorney. Ordinance No. 30'244-92490 was aaoptea by the Council of the City of Roanoke at a regular meeting held on ~onday, September 24, 1990. Sincerely, Sandra H. Eakin Deputy City Clerk S~E:ra pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney ~r. ~. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director of Administration and Public Safety ~r. Kenneth S. Cronin, ~anager, Personnel ,~anagement Mr. Barry L. Key, Manager, Office of Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 the 1990-91 General emergency. WHEREAS, for Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of September, 1990. No. 30244-92490. AN ORDINANCE to amend and reordain certain sections of Fund Appropriations, and providing for an the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, Roanoke that certain sections of the Appropriations, be, and the same are reordained to read as follows, in part: BE IT ORDAINED by the Council of the City of 1990-91 General Fund hereby, amended and Appropriations Judicial Administration Commonwealth's Attorney (1-6) ..................... Nondepartmental Contingency - General Fund (7) .................... $ 3,380,261 666,018 12,224,186 408,149 Revenue Grants-in-Aid Commonwealth Shared Expenses (8) ............................... $49,680,269 2,138,132 1) Regular Employee Salaries 2) FICA 3) City Retirement 4) Hosp. Insurance 5) Dental Insurance 6) Life Insurance 7) Contingency 8) Commonwealth's Attorney 001-026-2210-1002) $ 9,317 001-026-2210-1120) 713 001-026-2210-1105) 1,129 001-026-2210-1125) 968 001-026-2210-1126) 56 001-026-2210-1130) 96 001-002-9410-2199) ( 1,697) (001-020-1234-0610) 10,582 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. September 17, 1990 The Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: Appropriation of Additional Funds for Personal Services I concur in the attached report from Donald S. Caldwell, Commonwealth's Attorney, concerning the above subject. Respectfully submitted, City Manager WRH/ga Attach. Roanoke, Virginia September 24, 1990 Honorable Mayor and City Council Roanoke, Virginia Subject: Appropriation of Additional Funds for Personal Services Dear Members of City Council: I. Background: A. The Commonwealth Attorney's 1990-91 budget request submitted to the State Compensation Board included a Secretary position at an annual salary of $12,654 (consistent with the City Pay Plan 1989-90). II. Current Situation: A. The Commonwealth Attorney's 1990-91 budget as approved by the Stat~ Compensation Board included an annual salary of $14,249 for this new position. B. The Commonwealth Attorney's 1990-91 budget as approved by City Council did not provide funding for a new secretary position. III, Issues: A. ~nding B. Adequate Support Staff IV. Alternatives: Accept the funding provided by the State Compensation Board for a secretary position - the position will be filled on or about November 1, 1990. 1. Cost: me The salary approved by the Compensation Board is higher than the minimun salary for a Secretary position under the City Pay Plan; therefore, it would only be necessary for the City to supplement $1,697 in fringe benefits for this position. Honorable Mayor and Members of City Council Page 2 B. City Council not accept the funding provided by the State Compensation Board for the additional Secretary position. 1. Funding - Cost would not be an issue. 2. Office would not have adequate support staff. V. Recommendation: A. City Council concur with Alternative A, thereby allowing for the acceptance of the additional Secretary position: Appropriate the Compensation Board approved funds in the amount of $10,582 and transfer $1,697 from the General Fund Contingency Account (001-001-9410-2199) to the following accounts: Salaries 9,317.00 FICA 713.00 Retirement 1,129.00 Blue Cross/Blue Shield 968.00 Dental Insurance 56.00 Life Insurance 96.00 2. Increase the revenue estimate for shared expenses - Commonwealth Attorney (001-0210-1234-0610) in the amount of $10,582. Donald S. Caldwell Commonwealth's Attorney Office of the City Clerk September 26, 199u File #20 ~Jr. ~. Robert Herbert: City ~Ianage r Roanoke, Virginia Dear Hr. Herbert: Yoar report with regara to the wiaening and realignment of Secona Street/Gainsboro Road from Orange Avenue, N. ~J., to Salem Avenue, S. ~., was before the Council of the City of Roanoke at a regular meeting held on Monday, September 24, 1990. With reference to t~e public hearing, Council ~ember Bowers advisea tnat he woula like the assurance that the concerns raisea Dy citizens and organizations were properly addressed, and if concerns were not properly addressed to the satisfaction of the citizens and/or organizations, they should be informed that they have the right to present their views to City Council. ~ith regard to the Secona Street/Gainsboro Road project which ~ffects Gainsboro PAC, ©ur Lady of the Valley Nursing ~ome and First Baptist Church, ,~r. Oowers inquirea if representatives of the three organizations were contacted with regard to the project, what consideration ~s given, and requested that Council receive a written confirmation or that a representative from ti~e three orqanizations appear before Council to affirm that they are fami- liar with t~e project and D~at tney are in agreement or aisagreement. Sincerely, ~lary F. ParKer, C~C/AAE City Clerk MFP:ra Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 Roanoke, Virginia September 24, 1990 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BRIEFING FOR THE WIDENING AND REALIGNMENT OF SECOND STREET/GAINSBORO ROAD FROM ORANGE AVENUE, N.W. TO SALEM AVENUE, S.W. I. Background: City Council, at its meeting on April 13, 1987, unanimously approved Resolution Nos. 28607 and No. 28608 which requested the Virginia Department of Transportation (VDOT) to program projects for roadway widening and realignment to include: 1. First Street/Gainsboro Road from Madison Avenue, N.W. to Salem Avenue, S.W. 2. Wells Avenue, N.W. from Williamson Road to First Street, N.W. 3. Intersection of Orange Avenue and Gainsboro Road These projects were subsequently included in VDOT's Six-Year Highway Improvement Program. Redevelopment of the Henry Street Area and improved access to down- town Roanoke required that a more expeditious method be found to proceed with improvements on First Street/Gainsboro Road and Wells Avenue. On July 27, 1987 City Council authorized agreements with the VDOT by which the City assumed responsibility for administering all aspects of the First Street/Gainsboro Road and Wells Avenue projects. Pre- liminary engineering phase would be generally handled on the normal 95%-VDOT and 5%-City cost-sharing basis. On December 21, 1987 City Council awarded an engineering services re- imbursement with a cost ceiling contract to Mattern & Craig, P.C., Consulting Engineers, and appropriated $50,117.00 for payment of invoices from the VDOT for the City's five percent share of this contract. Mattern & Craig's original contract amount was $1~002,342.24. Page 2 E. "Downtown North" study results for the Downtown North Development Plan, released at May 11, 1989 press conference, included a recommen- dation to construct a four-lane Second Street bridge instead of a four-lane First Street bridge. The Second Street corridor provides a clearer and more well-defined west circumferential route than First Street. The study also suggested realigning Wells Avenue such that it connects with Gilmer Avenue to provide better overall accessibility (see Map Attachment "A"). Existing Gilmer Avenue continues to the west to major north-south crossings such as 5th Street and lOth Street while Wells Avenue currently ends west of First Street. Existing Second Street at Salem Avenue carries approximately 4,500 vehicles per day. The traffic volume on Gainsboro Road at Orange Avenue is approximately 7,600 vehicles per day. The traffic volumes for the proposed Second Street/Gainsboro Road project for the design year 2010 are expected to range between 20,700 at Salem Avenue to 18,100 at Orange Avenue. The anticipated traffic will be better served by the proposed roadway project which will be a link in the overall loop system. The loop will consist of: - Williamson Road from Franklin to Wells - Wells Avenue/Gilmer Avenue from Williamson to Gainsboro - Second Street/Gainsboro Road from Gilmer to Franklin - Franklin Road from Second to Williamson Neighborhood briefing was held on April 24, 1990, to inform interested citizens of the Gainsboro area of the Second Street/Gainsboro Road project plans. The plans were displayed and discussed, and comments and questions were addressed. Proposed design of the Second Street/Gainsboro Road project consists of four 11-foot lanes which will provide for two lanes of travel in each direction. Concrete curb, gutter, and sidewalk will be provided on both sides of the roadway as well as street lights and landscaping behind the sidewalks. A new bridge will span the N&W Railroad tracks and Shenandoah Avenue. A new traffic light will be installed at the intersection of Gainsboro Road and Gilmer Avenue. II. Current Situation: A. Location and Design Public Hearing was held on May 22, 1990, in City Council Chambers, having been preceded by an informal project plan review session on May 21, 1990, for the same project. The public hearing, after due and proper notice was given for considering the proposed location and design of the project, included aerial pho- tographs, drawings and other pertinent information available for public inspection in accordance with state and federal requirements. All persons and parties in attendance were afforded full opportunity to participate. Page 3 Ce Response to public hearin9 commentary is summarized in Attachment "B". City staff met with interested citizens from the Gainsboro community on August 9, 1990, to share this response which includes neighborhood enhancements. The proposed design concepts were well received. Amendment Number 6 to the engineering services agreement with Mattern & Craig, P.C., Consulting Engineers is needed to address the design of these neighborhood enhancements. Amendments approved to date by Council for this agreement are summarized on Attachment "C". Cost estimate of $9,500,000 for project eligible items will be shared by the VDOT and the City. The VDOT will pay approximately 95% of the engineering phase costs and 98% of the right-of-way phase and construction phase costs ($9,188)000.00). The City will pay approxi- mately 5% of the engineering phase costs and 2% of the right-of-way phase and construction phase costs ($312,000.00). Resolution from City Council approving the location and major design features of the proposed project as presented at the Public Hearing will enable the Commonwealth Transportation Board to also act upon the project. Approval by Council and the Board would enable the City to begin right-of-way acquisition as early as December 1, 1990. After right-of-way has been obtained, the project would be ready for adver- tisement as early as March 1, 1991, with completion by June 30, 1992. III. Issues: A. Transportation B. Public Hearing Comments C. Engineering Services D. Funding E. Schedule F. ~-Way Acquisition Page 4 IV. Alternatives: City Council approve the location and major design features of the widening and realignment of Second Street/Gainsboro Road from 0.033 miles south of Salem Avenue, S.W. to Orange Avenue, N.W., as presented at the May 22, 1990 Public Hearing; authorize the acquisition of the necessary right-of-way and providing for the City Attorney to have authority to institute condemnation proceedings as necessary; and authorize the City Manager to execute, on behalf of the City, all necessary railroad and utility agreements required in conjunction with acquiring such rights-of-way; and authorize Amendment Number 6 of the engineering contract with Mattern & Craig, P.C., Consulting Engineers to provide an increase of $66,476.37 (subject to VDOT approval) for a total not to exceed $1~639~677.77. Transportation system and safety is greatly improved. The new roadway will enhance access to the downtown area by providing a new north-south corridor which also spans the N&W Railroad tracks. e Public Hearin9 comments have been reviewed and are discussed in detail in Attachment "B". This attachment lists additional efforts which are recommended to provide for a more neighborhood oriented environment, which is sensistive to pedestrian concerns. Engineering services agreement with Mattern & Craig, P.C., Consulting Engineers would be amended to address the design of project related neighborhood enhancements, in the amount of $66,476.37 (see Attachment "D" for fee proposal), subject to VDOT approval. Fundin9 for the City's share of project eligible items is esti- mated to cost $312,000.00 and is being funded from the Streets and Bridges category of the 1988 Bond Series. Transfers are made into the existing Second Street/Gainsboro Road Account {#008-052-9547- 9001) as needed to meet anticipated expenditures. a) Engineering fee amendment is $66~476.37. The five percent City share of $3,323.82 for payment to VDOT needs to be appropriated, ~s transferred from the Streets and Bridges category of the 1988 Bond Series to Account No. 008- 052-9547-9001. b) Appraisal fees are estimated at $200,000.00. The five percent City share of $10~000 for payment to VDOT needs to be appropriated. Right-of-way costs are estimated at $1~000,000.00. The two percent City share of $20~000.00 also needs to be appropriated for payment to VDOT. The total local share of $30~000 will be transferred from the Streets and Bridges category of the 1988 Bond Series to Account No. 008-052-9547-9001. Page 5 The receivable account for front-funding from VDOT (Account No. 008-052-9547-9007) needs to be increased by the amount of $1,266,476.37 which is the total for the engineering amend- ment, appraisal fees and right-of-way costs in "a" and "b" above. This amount also will be appropriated as front funding from the State. c) Construction funding will be established at such time as con- struction contract is awarded. Schedule is for the City to begin right-of-way acquisition as early as December 1, 1990, (dependent upon City Council and Commonwealth Transportation Board actions). Right-of-way acquisition would be handled by the City in accor- dance with state and federal law. Approximately 82 parcels of land will be affected by the acquisition of right-of-way or ease- ments and the project will displace 9 commercial buildings of which 4 are occupied and 9 residential structures of which 5 are occupied. However, the project will not be advertised for construction until proper replacement housing is found. There are 19 parcels already owned by either the City, VDOT, or RRHA. City Council not approve the location and major design features of the widening and realignment of Second/Street Gainsboro Road fro 0.033 miles south of Salem Avenue, S.W. to Orange Avenue, N.W. as presented at the May 22, 1990 Public Hearing. Transportation and safety along this segment of roadway remains in the same condition. Potential for this corridor to adequately serve the downtown area remains unused. 2. Public Hearing comments in support of the project are rejected. Engineerin9 services are not amended. Funding for the City's share is not fully spent. The $925~691.39 spent as of July 7, 1990, for preliminary engineering on this pro- ject, less the City's share of 5% ($46,284.57) leaves a balance of $879,406.82 that the City would be responsible for if it chose to cancel the project at this time. 5. Schedule is not met. 6. Right-of-way is not acquired. Page 6 City Council action is not requested at this time. the following recommendation will be made to Council ly scheduled meeting on October 1, 1990: It is anticipated that at your next regular- Approve the location and major design features of the widening and realignment of Second Street/Gainsboro Road from 0.033 miles south of Salem Avenue, S.W. to Orange Avenue, N.W. as presented at the May 22, 1990 Public Hearing. Authorize the acquisition of the necessary right-of-way for 82 parcels identified on Attachment "E" and providing for the City Attorney to have authority to institute condemnation proceedings as necessary. Authorize the City Manager to execute, on behalf of the City, all necessary railroad and utility agreements required in conjunction with acquiring such rights-of-ways. Authorize Amendment Number 6 of the engineering contract with Mattern & Cria9, P.C., Consulting Engineers to provide an increase of $66,476.37 (subject to VDOT approval) for a total not to exceed $1,639~677.77. Appropriate total State front funding of $1~266,476.37 to account number 008-052-9547-9007, transfer local match of $33,323.82 from the 1988 Bond Issue Streets and Bridges account to account number 008-052- 9547-9001, and increase the accounts receivable from the State by $1~266,476.37. WRH/RKB/fm Respectfully submitted, City Manager Attachments: A - Map B - Public Hearing Comments C - Amendment Summary D - Fee Proposal E - Right-of-Way CC: Director of Finance City Attorney Director of Public Works Director of Utilities & Operations City Engineer ORANGE AVENUE Ail I~CHIv~ENT A RTE. 460 MADISON AVENUE lid ~T., E.W.i GAINEBORO RD. AVENUE AVENUE LEGEND CHURCH I~ SCHOOL LIBRARY PARK NORFOLK ~IORFOLK wESTERN AVENUE AVENUE LITURI WILLI AVENUE CONNECTION THE PROPOSED PROJECT FIEure I ATTACHMENT B RESPONSE TO PUBLIC HEARING COMMENTARY This summary attempts to respond to all questions and concerns raised at the May 22, 1990 public hearing for Second Street/Gainsboro Road. These responses offer combined answers to questions and concerns that were duplicated or similar in nature. 1. Can the roadway corridor be made a lower-scale pedestrian-oriented thoroughfare with a median and pedestrian signals? The Second Street/Gainsboro Road project includes pedestrian ameni- ties such as sidewalks on both sides of the roadway, trees, streetlights and crosswalks at all signalized intersections. As a result of the public hearing on the project, the City's consultant for landscape/design of the project has recommended making Gainsboro Road more pedestrian friendly by: (a) using crosswalks constructed of pavers at its intersection with Gilmer Avenue and its intersection with Patton Avenue, with pedestrian crossing signs posted at Patton Avenue. (b) providing additional landscaping and provisions for the potential for future parking at the Gainsboro Branch Library. (c) including pedestrian pushbutton devices at the signalized intersections of Gainsboro Road at Gilmer Avenue as well as Gainsboro Road at Orange Avenue. (d) creating a potential "pocket park" area which could be developed as a separate neighborhood project. A median strip is not included in this project. Typically, small median strips do not provide safe pedestrian areas. To add a substantial median would require an additional 16 to 20 feet of right-of-way. In addition, a wider right-of-way would create a much larger transportation corridor and more adversely affect adjacent residential properties. It is felt that trees along the corridor will buffer adjacent residential properties and create a more attractive pedestrian atmosphere. What will be the impact on Gainsboro's redevelopment and future development? How can the environmental assessment say that this project will not have significant adverse economic, social, or environmental effects, especially with 20,000 vehicles per day forecast for the year 20107 The project is consistent with the Gainsboro Redevelopment Plan adopted in 1976 by City Council and amended for the third time in 1986. The plan recommended improvements to Gainsboro Road for improved traffic control and advocated that the street include sidewalks, street trees, and street lighting. The project is also in accordance with the 1995 Thoroughfare Element of the City's Comprehensive Plan. Page 2 The environmental assessment for the project reviewed social and economic impacts, water, noise, and air quality impacts, and visual impacts. The assessment recognizes that there will be effects on the Gainsboro Neighborhood such as traffic, noise and temporary inconvenience during construction. It was determined however, that the adverse effects would not be signficant. Many measures to minimize adverse effects on the neighborhood have been incorporated into the selected design alternate. As noted above, the City's consultant for landscape/design of the pro- ject has recommended additional measures to make the project more sen- sitive to adjacent residential, institutional, and commercial properties While ultimate traffic volumes of 18,000 - 20,000 vehicles per day are projected for the year 2010, existing traffic improvements for the corridor are currently needed and traffic would be expected to increase even if the project were not constructed. The improvements that have been recommended will ease traffic con- cerns in the neighborhood and provide a better alignment for the road- way. The project will enhance both residential and commercial development in the neighborhood by improving access, providing better pedestrian access and lighting, creating a tree-lined street, and pro- viding new opportunities for development at the intersection of Gilmer Avenue and Gainsboro Road. Vehicle speeds on the new roadway will be a concern. Can the roadway be designed to a maximum 25 mph speed? Design speed for the project is 30 mph. This is based upon certain design criteria for the roadway. The key will be the posted speed which will be 25 mph. Of course, enforcement is the key to maintaining posted speed. Reducing the design speed actually reduces safety. Can the proposed high-pressure sodium street lights be changed to mer- cury vapor street lights as well as reduce the amount of lighting and the height of the street lights to make it a more residential atmosphere? The high-pressure sodium is the standard street lighting adopted by the City for all areas, including residential streets. It is a more economical type of street lighting that will provide better lighting for vehicle and pedestrian safety than the mercury vapor. The "sharp cutoff" feature of the proposed street lights will reduce glare and backlighting that can be objectionable to residences. VDOT requirements for minimum acceptable lighting levels dictate the spacing requirements between street lights. This distance between lights cannot be increased without reducing the lighting levels needed for roadway and pedestrian safety. However, the height of the street lights will be lowered from 35' to 25' Page 3 Concern exists for the steep grade for pedestrian traffic along the stairway from the future Patton Avenue cul-de-sac down to Gainsboro Road. Also, the ten percent grade in the Patton Avenue cul-de-sac may be too steep for vehicles to stop in during icy/snowy weather. The project design takes into account the needs of elderly pedestrians by providing steps with landings and handrails which will be constructed from the cul-de-sac to Gainsboro Road. The stairway has been redesigned to provide more breakpoints and landings, which will also lend to a visually softer appearance of the stairway when viewed from Gainsboro Road. Since existing Patton Avenue west of Gainsboro Road has a grade greater than ten percent (and vehicles must also stop at the intersection at Gainsboro Road), the project cul-de-sac will not make this situation worse. For added protection, bollards will be pro- vided at the end of the cul-de-sac. The proposed, twenty (20) foot high retaining wall at this loca- tion has been eliminated i6¥avor~f ~ landscaped slope. This requires the acquisition of two residential structures that were not originally slated for demolition, but is more cost-effective and enhances the aesthetics of this area. Concern exists with respect to the potential for worsening existing flooding conditions at Warehouse Row. Buildings along Warehouse Row are within the lO0-year flood plain. The project will not improve, nor adversely affect these buildings. Flow of stormwater will continue to flow east on Norfolk Avenue as it does today. The bridge will pass over the parking area west of these buildings and will serve as a roof over this area. Water on the bridge will be collected by inlet structures and carried off by a storm drain system. Concerns which were voiced on behalf of Roanoke Times and World News include the potential for worsening existing flooding, impact on clearance for Salem Avenue under the RTWN overpass, and inconvenience related to press room expansion. Consultants and project engineers continue to review the flooding issue with the consultants for RTWN in an effort to best resolve this concern. Impact on clearance for Salem Avenue under the RTWN overpass is not a problem. 8. Have improvements to the First Street and Fifth Street Bridges been abandoned? Page 4 The Fifth Street Bridge is scheduled to be replaced beginning in 1992 after the completion of this project. While the Second Street Bridge is a substitute for the First Street Bridge as a major carrier of vehicles, it remains to be seen how the First Street Bridge will be renovated; however, it is anticipated that it will be retained in some fashion. Concerns that the roadway project, both during construction and after construction, will have a negative impact on the Our Lady of the Valley facility. Specifically, noise, dirt, lights and blasting. Noise and dust during construction will be controlled as prac- ticable using standard VDOT construction procedures for excavation in developed areas, allaying of dust, and erosion and sediment control measures. Although headlights will not directly shine into Our Lady of the Valley, additional street tree plantings will be strategically placed to help shield Our Lady of the Valley from the headlights of passing motorists. The high-pressure sodium street lights will have a sharp cut-off feature that will reduce glare and backlighting. The new roadway will better serve Our Lady of the Valley by serving the future traffic growth along this Gainsboro corridor. ATTACHMENT D MATTERN & CRAIG Project U000-128-116, PE-101, RW-201, C-501 SECOND STREET/GAINSBORO ROAD, CITY OF ROANOKE F. G. H. I. J. K. COST PLUS FIXED FEE CONTRACT (Computation of Fee) ESTIMATED Rate Hours Total DIRECT LABOR, Cateqor¥ Principal $ Senior Engineer Engineer Technician Draftsman Clerical 4-Man Field Crew TOTAL ESCALATION TOTAL DIRECT LABOR PAYROLL BURDEN & GENERAL ADMINISTRATIVE OVERHEAD FEE BASE (C + D) NET FEE (0.1250) (E) NONSALARY DIRECT COSTS, *SUBCONSULTANT FEES 26.29 28 20.72 254 16.66 184 11.55 736 7.78 16 40.03 12 (A + B) 18,942.31 X 1.46 ESTIMATED TOTAL ESTIMATED COSTS (E + F + G + H) CONTINGENCY (E + G) 48,239.63 X 0.05 LIMITING FEE (MAXIMUM TOTAL COMPENSATION) (I + J) 1,230 $ 736.12 5,262.88 3,065.44 8,500.00 124.48 480.36 = $18,170.08 = $ 772.23 = $18,942.31 = $27,655.77 = $46,598.08 = $ 5,824.76 = $ 1,641.55 = $10,000.00 = $64,064.39 = $ 2,411.98 = $66,476.37 Includes $10,000.00 subconsultant fee for The Architects Design Group. 0 · o o 0 0 o o o m 0 0 m 0 0 Z 0 Z 0 0 Z 0 0 0 Z 0 Z 0 0 0 CD 0 Z Z 0 0 n d 0 · 0 0 0 Office of the City Clerk September 26, 1990 File #102-223 Mr. ~. Robert Herbert City Manager Roanoke, Virginia Dear V~r. Herbert: I am attaching copy of Ordinance No. 30245-92490 approving issuance of Change Order No. I to the City's contract with Lanford Brothers Company, Incorporated, for rehabilitation of the deck of the Franklin Road Bridge over the tracks of the Norfolk ~estern Railway Company. ©rdinance No. 30245-92490 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 24, 1990. Sincerely, SHE: ra pc: Sanara H. ' Deputy City Clerk ~r. Al Soltis, Vice-President, Lanford Brothers Company, Incorporated, P. O. Box 7330, Roanoke, Virginia 24019 Mr. William F. Clark, Director of Public ~orks Mr. Charles M. Huffine, City Engineer ~s. Sarah E. Fitton, Construction Cost Technician Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of September, 1990. No. 30246-92490. AN ORDINANCE approving the City Manager's issuance of Change Order No. 1 to the City's contract with Lanford Brothers Company, Incorporated, for rehabilitation of the deck of the Franklin Road Bridge over the tracks of the Norfolk Western Railway Company; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's contract with Lanford Brothers Company, Incorporated, dated May 14, 1990, authorized by Ordinance No. 30045-51490, to provide for such company's rehabilitation of the deck of the Franklin Road Bridge over the tracks of the Norfolk and Western Railway Company. 2. Such Change Order shall provide for the following changes in the work to be performed: CONTRACT AMOUNT $481,293.00 Changes/Additions to contract as set forth in the City Manager's Report da~ed September 24, 1990 49,339.00 CONTRACT AMOUNT INCLUDING CHANGE ORDER NO.1 $530,632.00 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia September 24, 1990 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Change Order No. 1 Franklin Road Bridge Rehabilitation I. Background: A. Rehabilitation of Franklin Road Bridge over the N&W Railroad was recommended in annual bridge inspection reports. B. Consultant contract to design the rehabilitation of Franklin Road Bridge was approved by City Council on March 7, 1988. C. Funding for the project was approved in 1990-94 Capital Improvement Program. D. Consultant contract was delayed for one (1) year pending approval of the 1990-94 Capital Improvement Program. E. Construction contract with Lanford Brothers Company, Incorporated for $481)293.00 was approved by City Council on May 14, 1990. A project contingency of $72,194.00 was also approved. II. Current Situation: Closure of the bridge for 24 hours after pouring latex concrete deck overlay was necessitated by excessive vibra- tion from vehicular traffic. To avoid traffic congestion caused by a weekday closure, City staff requested Lanford Brothers Company, Incorporated to perform the latex concrete overlay on a weekend. Therefore, the contractor must pay his employees overtime wages. Structural steel work was also impacted by excessive vibration. Rather than installing all structural steel plates at one time, the Consultant is requiring the Contractor to install the plates in three (3) phases. As such, the Contractor has to erect and rent temporary scaffolding three (3) times rather than one time. Page 2 Ce Additional concrete deterioration was discovered during closer inspection of the approach slab at the southernmost abutment, 30 foot section of sidewalk, and at two (2) pier caps. To insure the long term structural integrity, the con- sultant designed a replacement approach slab and specially designed reinforced pier caps. Additional overlay material is required to repair the deteriorated sidewalk section. D. Change orders have been submitted as follows: - Structural steel work - $5,176.00, 24 hour closure on weekends~-,731.00, - Approach slab replacement - $5~028.00, - Pier reinforcement - $29,730.00, and - Sidewalk repair - $1~674.00 TOTAL - $49~339.00 Replacement of deteriorated concrete is proceeding at approximately 50 percent over the bid quantity ($22,000.00) at this time due to presence of more deteriorated concrete than originally estimated. Staff will present a separate change order for this activity once a more accurate estimate is ascertained. III. Issues in order of importance: A. Public saftey B. Availability of funds C. Traffic maintenance D. Cost IV. Alternatives Approve Change Order No. i in the amount of $49,339.00 and authorize the City Manager to sign all necessary agreements in a form approved by the City Attorney. 1. Public safety will be insured by correcting potential structural problems on the Franklin Road Bridge. Funds were provided in the project contingency for Franklin Road Bridge Rehabilitation, Account No. 008-052-9602-9065. Page 3 WRH/JAP/mm CC: 3. Traffic flow problems will be minimized by changing 24 hour closure to the weekend. 4. Cost has been reviewed and negotiated to a value con- ~red reasonable by the City Engineer. B. Do not approve Change Order No. i in the amount of $49,339.00. Public safety due to structural deficiency will become a serious concern within the next two (2) years if remedial action is not taken now. 2. Funds will continue to exist in Account No. 008-052-9602-9065. 3. Traffic maintenance has been maintained to date. e Cost savings will be lost if the proposed work is bid separately, since the City will have to pay a one time mobilization cost that has already been paid on this project. V. Recommendation: ~the Change Order as described in II.D. in the amount 339.00 to be paid from Account No. 008-052-9602-9065 and authorize the City Manager to execute any necessary agreements in a form approved by the City Attorney. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works City Engineer Construction Cost Technician Office of the City Clerk September 26, 1990 File ~60-236-241 Yr. Joel ~. Schlanger Director of Finance Roanoke, Virginia Dear ,~r. Schlan9er: ! am attacning copy of Ordinance No. 30246 92-- - ~90 amending and reordaining certain sections of the 1990-91 Grant Fund Appropriations, providing for the appropriation of $7,291.00 to an account to be established in the Grant Funa, in connection with the Litter Control Grant for the Clean Valley Council. Crdinance No. 30246-92490 was adopted by ttle Council of the City of RoanoEe at a regular meeting held on Monday, September 24, 1990. Sincerely, Sandra H. Eakin ~ Deputy City Clerk S~E:ra pc: Ms. Ann E. Weaver, Executive Director, Clean Valley Council Inc., p. O. Box 3320, Roanoke, Virginia 2401o ' ,~r. ~. Robert Herbert, City ~anager Mr. ~illiam F. Clark, Director of Public ~orks ~r. Barry L. Key, ~anager, Office of ~anagement and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 II( THE COUNCIL OF T~E CITY OF ROANOKE, VIRGINIA The 24th day of September, 1990. No. 30246-92490. AN ORDINANCE to amend and reordain certain sections of the 1990-91 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the USual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Public Works Litter Control Grant - FYgl Revenue (1) $15,392 ''" ..................... 7,291 Public Works Litter Control Grant - FY91 (2) 1) Fees for Prof. Services (035-052-5118-2010) $7,291 2) State Grant Revenue (035-035-1234-7045) 7,291 $15,392 7,291 .BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia September 24, 1990 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Taylor and Council Members: Subject: Appropriation of Litter Control Grant Funding II. City Council adopted Resolution No. 30016-50790 on May 7, 1990, designating the Clean Valley Council (CVC) to develop a coordinated litter control program for the entire Roanoke Valley and authorizing CVC to apply for certain grant funds from the Commonwealth for operation of such program. B. Litter control grant was approved by the Department of Waste Management, Division of Litter Control and Recycling. Current Situation: A. Cit~ has received grant funds in the amount of $7,291.00 from the Department of Waste Management. III. ~ssues: IV. A. ~pPropriation of grant fundm to Clean Valley Council. Recommendation: A. Council appropriate $7,291.00 to an account to be established by the Director of Finance in the Grant Fund for transfer to Clean Valley Council. Respectfully submitted, W. Robert Herbert City Manager W~H:WFC:pr pc: Joel M. Schlanger, Director of Finance Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works Clean Valley Council, P.O. Box 3320, Roanoke, Virginia 24015 Office of the City Clerk September 26, 1990 File #60-246 Mr. Joel M. $chlanger Director of Finance Roanoke, Virqinia Dear ~r. $chlanger: I am attaching copy of Ordinance No. 30247-92490 amending and reordaining certain sections of the ]990-91 Consortium Fund Appropriations, providing for the appropriation of additional funds, in the amoun~ of $1,048,453.30, and transfer of funds, i~t the amount of $24,422.00, between existing fiscal years 1990 and 1991 accounts for the Fifth District Employment and Training Consortium. Ordinance No. 30247-92490 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 24, 1990. Sincerely, S~IE: ra Er~c. pc: Sandra H. Eakin Deputy City Clerk Ms. Carolyn H. Barrett, Administrator, Fifth District Employment and Training Consortium, 310 Campbell Avenue, $. W., Roanoke, Virginia 24016 Mr. ~. Robert Herbert, City ~anager Mr. Barry L. Key, Manager, Office of Management and Budget Mr. James D. Ritchie, Director of Human Resources Room 456 Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011 (703) 981-2541 AN the 1990-91 emergency. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of September, 1990. No. 30247-92490. ORDINANCE to amend and reordain Consortium Fund Appropriations, certain sections of and providing for an WHEREAS, Government of the exist. THEREFORE, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to BE IT ORDAINED by the Council of the Roanoke that certain sections of the 1990-91 Consortium Appropriations, be, and the same are hereby, amended reordained to read as follows, in part: City of Fund and Appropriations Fifth District Employment & Training Consortium - FY89 (1) ............................................ Fifth District Employment & Training Consortium - FY90 (2-12) ......................................... Fifth District Employment & Training Consortium - FY91 (13-87) ........................................ $2,036,524 1,912,725 1,125,110 Revenue Fifth District Employment & Training Consortium - FY89 (88) ............... Fifth District Employment !'~'~~'~''iiI FY90 (89-90) .................................... Fifth District Employment & Training Consortium - FY91 (~1-96) ........................................ 1) Wages 2) Funding Authority 3) Wages 4) Fringes 5) Travel (034-054-8961-8050) $( 8,709) (034-054-9061-9990) 8,709 (034-054-9060-8350) ( 8,256) (034-054-9060-8351) ( 2,000) (034-054-9060-8352) 803 $2,036,524 1,912,725 1,125,110 6) Communications 7) Utilities 8) Supplies 9) Insurance 10) Contr. Services 11 Leases 12 Equipment 13 Supplies 14 Travel 15 Communications 16 Wages 17 Fringes 18 Wages 19 Fringes 20) Travel 21) Communications 22) Supplies 23) Insurance 24) Leases 25) Equipment 26) Miscellaneous 27) Wages 28 Fringe 29 Travel 30 Communications 31 Equipment 32 Supplies 33 Miscellaneous 34 DSLCC 35 TAP-Proj.Success 36 Roanoke County Schools 37) Scheneman and Spencer 38) Roanoke County Schools 39) Alleghaney Schools 40) Teen Parents 41) DSLCC 42) TAP 43) TAP 44) Radar 45 46 47 48 49 50 51 52 53 54 55) 56) Wages Fringes Travel Communications Supplies Insurance Cont. Services Leases Miscellaneous Funding Authority Wages Fringes 034-054-9060-8353 034-054-9060-8355 034-054-9060-8356 034-054-9060-8357 034-054-9060-8358 034-054-9060-8359 034-054-9060-8360 034-054-9160-8355 034-054-9160-8352 034-054-9160-8353 034-054-9160-8350 034-054-9160-8351 034-054-9161-8050 034-054-9161-8051 034-054-9161-8052 034-054-9161-8053) 034-054-9161-8055 034-054-9161-8056 034-054-9161-8058 034-054-9161-8059 034-054-9161-8060 034-054-9161-8030 034-054-9161-8031 034-054-9161-8032 034-054-9161-8033 034-054-9161-8034 034-054-9161-8035) 034-054-9161-8040 034-054-9161-8150) 034-054-9161-8152) (034-054-9161-8153) (034-054-9161-8154) (034-054-9161-8157) 034-054-9161-8158 034-054-9161-8159 034-054-9161-8170 034-054-9161-8172 034-054-9161-8241 034-054-9161-8120 034-054-9161-8350 034-054-9161-8351 034-054-9161-8352 034-054-9161-8353 034-054-9161-8355) 034-054-9161-8356 034-054-9161-8357 034-054-9161-8358 034-054-9161-8360 034-054-9161-9990 034-054-9170-8010 034-054-9170-8011 ( ( ( ( 1,735 725 5,749) 3,669 4,139) 1,672) 829) 2,000 1,500 2,000 8,681 1,532 83,544 17,852 2,287 3,600 2,659 125 3,023 1,000 400 10,536 1,904 100 400 200 500 150 23,208 111,000 25,650 144,580 100,500 33,860 48,501 50,000 112,814 571 11,583 107,261 8,885 3,000 6,500 4,000 5,150 8,600 6,000 1,200 59,055) 1,336 270 57) Wages 58) Fringes 59) Travel 60) Communications 61) Supplies 62) Leases 63) Wages 64) Fringes 65 Travel 66 Communications 67 Supplies 68 Leases 69 Wages 70 Fringes 71 TAP 72 Funding Authority 73 Wages 74 Fringes 75 Communications 76 Supplies 77 Wages 78 Fringes 79) Travel 80) Comm. 81) Supplies 82) Wages 83) Fringes 84) Travel 85) Communications 86) Supplies 87) Funding Authority 88) Title IIA Revenue 89) Title IIA Revenue 90) FDETC Contrib. 91) FDETC Contrib. 92) Title IIA Admin. Revenue 93) Title IIA Admin. Revenue 94) Employment 034-054-9170-8110) 034-054-9170-8111 034-054-9170-8112 034-054-9170-8113 034-054-9170-8115 034-054-9170-8118 034-054-9170-8260 034-054-9170-8261 034-054-9170-826 034-054-9170-8263 034-054-9170-8266 034-054-9170-8267 034-054-9171-8010 034-054-9171-8011 034-054-9171-8172 034-054-9171-9990 034-054-9181-8010 034-054-9181-8011 034-054-9181-8013 034-054-9181-8015 034-054-9181-8061 034-054-9181-8062 034-054-9181-8063 034-054-9181-8064 034-054-9181-8065) 034-054-9181-8066) 034-054-9181-8067 034-054-9181-8068 034-054-9181-8069 034-054-9181-8070 034-054-9181-9990 034-034-1234-8961 034-034-1234-9061 034-034-1234-9076 034-034-1234-9176 $ 8,963 2,238 249 120 448 120 10,449 2,480 402 45 3O 39 2,743 210 53,444 2 9,000 95O 100 50 942 100 100 50 50 16,266 2,089 200 100 100 52,680 8,709) 8,709 (15,713) 15,713 (034-034-1234-9160) 132,313 (034-034-1234-9161) 749,775 Services Revenue(034-034-1234-9170) 27,189 95) Adult Literacy Revenue (034-034-1234-9175) 56,399 96) EDWAA Revenue (034-034-1234-9181) 82,777 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Honorable Mayor and City Council Roanoke, Virginia Sept~nher 24, 1990 Roanoke, Virginia Members of Council: Funding for the Fifth District Employment and Training Consortit~n Ao Fifth District Employment and Trainin~ Consorti~n (FDETC) submitted its Fiscal Year 1990, Title II-A, Implementation Strategy, to the Governor's Employment and Training Department (GETD), on August 20, 1990. Planned Progrmns include on-the-job training, job related education, classroom training, customized training, work experience, job placement activities and remedial education. Transportation services will be provided to those eligible. Agency has also submitted its Implementation Strategy for the Title III, Economic Dislocated Worker Adjustment Act (EDWAA), program activities for fiscal year 1990. Planned Progrmns include on-the-job training, classroom training, customized training, remedial education and job placement activities, for those who have been laid off from work, due to plant closings or a natural disaster. FDETChas been authorized to operate a joint contract with the Roanoke City Department of Social Services during Fiscal Year 1991. Program will offer assessment activities, career exploration, work experience, adult basic education, General Education Development (GED) preparation, and job plac~nent assistance and vocational training skills to 123 eligible Roanoke City residents for the period July 1, 1990 - September 30, 1990. Total Action Against Poverty (TAP) submitted an application to the State Department of Education (DOE) to provide Adult Literacy Training to certain jurisdictionswithin the Fifth Planning District. Jurisdictions include Roanoke and Alleghany Counties, as well as the cities of Salem, Covington, and Clifton Forge. The school divisions of Roanoke City, Craig and Botetourt Counties elected to directly serve persons residing within their respective jurisdictions. City of Roanoke is the grant recipient for Consortium fonding. City Council must appropriate the funding for all grants the Consortium receives. City Council Report September 24, 1990 Page 2 II. CURRENT SITUATION GETD has sent to the Consorti~n, Notice of Award (NOA), #91-03-01 in ]~-~-amount of $882~088.00 for the Title II-A program and Notice of Award #E-01 for Title III, in the amount of $82,777.00. Bo Roanoke City Dep~rtment of Social Services and the Consor~,~have entered into a firmmcial contract in the amount of $27~189.30 for Employment Services as well as Job Opportunities and Basic Skills activities for the period July 1, 1990 - September 30, 1990. State Departnmnt of Educationhas approved Total Action Against Poverty's grant application and awarded $56~399.00 to the FDETC on behalf of TAP to conduct Literacy Training in certain jurisdictions within the Fifth Planning District. Availability of all new funds for the FDETC totals $1~048~453.30 for the year beginning July 1, 1990. go Local administrative funding left over from prior fiscal year of $15~713.00 needs to be transferred to the FY91 fiscal year from the FY90 fiscal year. FY90 funding of $8 709.00 under the Title II-A program also needs to be transferred to the FY91 year. III. ISSUES A. Program Operations C. T~m~r~ IV. ALf~NATIVES A. Appropriate the Consorti~n's additional funding of $1,048,453.30 and ,i~ .cr,ease the revenue estimate by $1~048~453.30 in accounts to b~ estaDlzsned by the Director of Finance and transfer funding of $24~422.00 between existin~ FY90 and FY91 accounts. ProKram Operation - Planned progrmns will be implemented and new programs will be initiated by the Consortium's Policy Board and Private Industry Council. Consortium staffing levels will be mintained. Funding - Increased funding is available from the grantor agencies at no cost to the city. 3. ~ - Immediate action will allow progrmns to be implemented an~ c~leted in planned timeframes. City Council Report September 24, 1990 Page 3 Do not appropriate the Consortium's additiorml funding of $1~048~453.30 and increase the revenue est~mmte by $1~048~453.30 in accounts to be established by the Director of Finance and transfer funds of $24~422.00 between existin~ FY90 and FY91 accounts. Program Operation - Planned and additional programs to serve participants would be curtailed. Consortium staffing would be reduced. 2. Funding - Not a factor. 3. ~- Delay will cause late start-up of progr~ns and under- expenditure of available funds. V. RECC~MENI~TION Approve Alternative A: Appropriate the Consortium's additional funding of $1,048,453.30 And increase the revenue estimate by $1~048~453.30 in accounts to be established by the Director of FLnance and transfer fundin~ of $24~422.00 between existing FY90 and FY91 accounts. JDR:kdh cc: Director of Finance City Attomey W. Robert Herbert City Manager September 24, 1990 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Monthly Financial Report Attached is a copy of the financial report for the month of August, 1990. OMS/kp GENERAL FUND CONTINGENCY BALANCE AS OF AUGUST 31, 1990 General Contingency: Ord. No. 30089 CMT CMT CMT CMT CMT Balance July 1, 1990 Department Emergency Med. Services Management and Budget Custodial Services Custodial Services Custodial Services Director of Human Resources Purpose Billing & Collection Srvc. Consolidation Expenses Excess Custodial Contract Funds Excess Custodial Contract Funds Excess Custodial Contract Funds Rent for Health Department Maintenance of Fixed Assets Contingency: Balance July 1, 1990 Equipment Replacement Contingency: Ord. No. CMT 30226 Balance July 1, 1990 Department Sheriff Building Maintenance Equipment Fire Station Alterations Supplemental Budget - Employee Uniforms: Balance July 1, 1990 Supplemental Budget - Employee Compensation: Balance July 1, 1990 Total Contingency Balance $ 426,895 22,500) 2,393) 5,000 5,000 944 3,100) $ 600,000 2,000) 3,732) 409,846 200,000 594,268 89,700 139~713 $1~433~527 CITY OF ROANOKE GENERAL FUND STATE]~ENT OF REVENUE General Property Taxes Other Local T~xes Permits, Fees, and Licenses Fines and Forfeitures Revenue From Use of Money & Proper~y Education Grants-in-Aid Cc~enwealth Grants-in-Aid Federal Government Charges for Current Services Miscellaneous Revenue Internal Services Total Cur~nt FLs~i Y~a~ July 1-Aug. 31 July 1-Aug. 31 Percentage Revise,:l Re,;e~e 1989-90 1990-91 of C~dnqe ih~im,r~.es $ 961,706 $ 1,295,370 34.70% $ 48,616,705 2,619,955 3,017,470 15.17% 37,905,000 99,302 95,865 ( 3.46%) 570,218 99,727 103,260 3.54% 593,000 60,319 123,475 104.70% 1,661,170 3,881,313 3,901,168 0.51% 31,851,243 1,790,640 1,526,409 (14.76%) 25,328,679 58,959 12,835 (78.~3%) 1,513,416 290,509 383,993 32.18% 2,892,046 97,059 261,338 169.26% 502,979 133,251 186,089 39.65% 1,588,800 $10,092,740 $10,907,272 2.66% 7.96% 16.81% 17.41% 7.43% 12.25% 6.03% 0.85% 13.28% 51.96% 11.71% 8.07% $153,023,256 7.13% CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation & Cultural Comnunity Development Education Debt Service Non-Departmental Total Jul~ 1-Aug. 31 Jull 1-Aug. 31 Per~f~ge ~aea~bared Reviaed Perceat of Budget 1989-90 1990-91 of C~qe ~]~c. Am~,~i~- Obliq~ta4 $ 1,586,598 $ 1,725,506 0.76% $ 6,968,332 $ 8,693,838 19.85% 505,742 652,542 29.03% 2,715,440 3,367,982 19.37% 4,459,784 4,926,809 10.47% 22,462,499 27,389,308 17.99% 5,097,456 4,532,675 (11.08%) 14,597,393 19,130,068 23.69% 2,029,499 1,728,163 (14.85%) 12,038,615 13,766,778 12.55% 752,645 812,120 7,90% 3,169,567 3,981,687 20.40% 257,343 392,535 52.53% 1,093,828 1,486,363 26.41% 4,§18,943 5,987,572 24.25% 59,833,759 65,821,331 9.10% 3,208,452 4,458,244 38.95% 4,375,506 8,833,750 50.47% 313,246 318,767 1.76% 3,073,366 3,392,133 9.40% $23,029,708 $25,534,933 10.88% $130,328,305 $155,863,238 16.38% CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES AND UNENCUMBERED APPROPRIATIONS SU~{ARY AS OF AUGUST 31, 1990 Prior Y~ar Curm~t Year Total General Geverm~ent $ 1,427,922 $ 5,133,120 $ 6,561,042 $ 5,208,223 $ 1,352,819 $ 67,312 $ 1,285,507 Education 602,225 11,407,342 12,009,567 6,~94,659 5,714,908 649,551 5,065,357 Recreation 54,194 667,423 721,617 625,925 95,692 66,081 29,611 Streets and Bridges 1,112,191 5,462,079 6,574,270 4,749,035 1,825,235 1,454,703 370,532 Sanitation Projects 4,223,475 5,135,036 9,358,511 8,131,130 1,227,381 288,070 939,311 Traffic Engineering & Communication 1,151,281 153,795 1,305,076 986,851 318,225 24,610 293,615 Other Infrastructure Projects 267,514 15,303,849 15,571,363 734,510 14,836,853 11,824,184 3,012,669 *Capital Improvement Reserve 2,969,073 (8,024,000) (5,054,927) (5,054,927) (5,054,927) Total Capital Projects Fund ~11,807,875 $ 35,236,644 $ 47,046,519 $26,730,333 $ 20,316,166 $14,374,511 $ 5,941,675 *Negative balance represents advanced funding on authorized bond issues. CITY OF ROANOKE WATER FUND COMPARATi-~E INCOME STATEMENT FOR THE 2 MONTHS ENDED AUGUST 31, 1990 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous 1990 200,068 270,729 15,779 5,217 197,374 78~416 767~583 160,755 166,902 51,390 23~591 402~638 364,945 117~103 247~842 28,716 1,050 2~690 1989 180,276 244,332 18,012 8,708 159,396 37~675 648~399 152,535 207,714 44,666 28~966 433~881 214,518 114~683 99~835 33,115 925 2~179 Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expenses Total Non-Operating Expenses 32~456 280,298 667 667 279~631 36~219 136,054 1~667 1~667 $ 134~387 Net Income WATER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project New Services, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants FC Plans and Specs FY 86 Project Design Edgewood Replacement Falling Creek Plant Rehab. Ph. I Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 83,218 58,153 2,427 110,000 12,103 5,794 9~320 281,015 126~137 $ 154r878 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 ME~AGE TREATMENT FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Unidentified Construction FY 86 Projects Design STP Land Acquisition STP - Dechlor Facility Williamson Road Storm Drain Ph. 2, Cont. IIE Williamson Road Storm Drain Ph. 2, Cont. IF Roanoke Diesel Engine #7 Williamson Road Storm Drain Ph. 2, Cont. IG Year to Date Expenditures $ 43,226 35,543 25,721 386,698 159,522 24,366 723,065 257~444 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures 1,655,585 557~638 $1~097r947 NOTE: Some of these projects are continued from prior years with inception to date totals. ROANOKE REGIONAL AIRPORT CO~ISHION COMPARATIVE INCOME STATEMENT FOR THE 2 MONTHS ENDED AUGUST 31, 1990 Operating Revenue: Landing Fees Building and Equipment Rentals Terminal and Other Property Rentals Advertising Cormmissions Miscellaneous Fees Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Interest Income - Airport Debt Service Accounts Miscellaneous State Promotion Grant Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses Net Income 1990 $ 94,659 48,447 167,577 9,273 330,928 12~083 662~967 170,103 139~698 309~801 353,166 179~122 174~044 40,198 11,493 3,430 15r000 70{121 244,165 67~096 67r096 $177~069 1989 79,563 27,091 46,723 4,058 303,757 8~394 469~586 129,174 263{100 392~274 77,312 96~115 18,803) 45,888 45~888 27,085 16~728 16e728 1%357 9 ROANOKE REGIONAL AIRPORT CO~ISSION CONTINUED Capital Outlay Not Included in Operating Expenses: Project Vehicular Equipment Paint Hangars Repairs to Hangars Rework Security Gates Runway Extension #23 New Terminal Building Terminal Related Projects General Aviation Development FAR Part 150 Noise Study Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 15,481 7,000 4,950 3,197 283,886 23,939,476 57,481 21,391 62f031 24,394,893 24f128~842 266,051 NOTE: Some of these projects are continued from prior years with inception to date totals. 10 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 2 MONTHS ENDED AUGUST 31, 1990 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Exp. Before Depreciation Administrative: Personal Services Utilities and Communications Administrative Expenses Promotional Expenses: Personal Services Services and Charges Total Operating Exp. Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income 1990 $ 60,757 20,320 565 15,461 16r476 113r579 104,830 37,158 139,791 8,135 1~277 291,191 177,612) 58~447 236,059) 7,201 5,931 13{132 1989 $ 25,158 37 7,624 540 4,'711 8~491 46,561 100,448 60,453 108,474 12,193 647 282~215 235,654) 57~177 292,831) 11,170 439 11~609 Net (Loss) 222,927) 281,222) 11 CIVIC CENTER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Trade Center Fire Alarm System Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 22,539 50,000 29r541 102,080 78~063 $ 24~017 NOTE: Some of these projects are continued from prior years with inception of to date totals. 12 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 2 MONTHS ENDED AUGUST 31, 1990 Operating Revenue: Charges for Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Total Non-Operating Income Net Income 1990 $1~263~847 lr263~847 760,374 311~852 lr072,226 191,621 85~302 106,319 22t920 22t920 1989 $1~124~001 lr124~001 698,206 325~276 1{023~482 100,519 114~677 ( 14,158) 21~882 21{882 $ 129~239 $ 7~724 13 INTERNAL SERVICE FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Pro~ect MS - Furniture and Equipment CIS - Other Equipment CIS - Automated Library Equipment MC - Other Equipment MVM - Other Equipment ULS - Vehicular Equipment ULS - Other Equipment Year to Date Expenditures $ 7,974 13,552 109,789 14,544 10,271 42,238 12~100 Total $210~468 14 CITY OF ROANOKE, VIRGINIA CITY TREABURER'S OFFICE GENEOAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH OF AUGUST 31, 1990 ~0 THL DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASUBEB OF THE CITY OF ROANOKE, VIRGINIA ~OR THE FUNUS OF SAID CITY THE MONTH ENDED AUGUST 31, 1990. ~UND BALANCE AT RECEIPTD DISBURSEMENTS BALANCE AT BALANCE AT dULY 31, 1990 AUG 31, 1990 AUG 31, 1989 u~NERA. S5,317,692 B6 $8,40§,481.43 $I0,971,198 48 KB,TSl,915.BI $8,479,300.15 a~FER $8,~17,371.26 $78,388.54 SBB7,868.TB $B,007,731.08 $17,D75,394.00 ~£a~AOE KZ,6Ti,69T 66 $1,30B,Sbl.97 $D79,177.35 13,OTD,083.38 $534,148.63 AtRPOR] $~,981,70D.17 s681,714.83 s346,56~.05 $3,316,850.35 $1,931,4BD.35 CIviC CENTER $~56,~1 14 $98,698.11 $199,979.B3 $455,660.03 $3,768,540.97 ~N]~RN~L. ~RV1CE Sl,83A,~B§.18 $579,365.98 $511,388.63 $1,903,80~.D3 $8,477,800.33 CAPITAL $~9,438,480.57 $606,848.18 $1,0D0,764.48 $1B,994,56427 $D33,~4617 u~BT SEDV~C£ $3,B38,636.39 $481,~95.68 $3,071,054.49 $63B,777 58 $1,~78,513.99 FIFTH 015] CONSORTIUM 1535,~34.47I $181,937 66 $305,13§.55 ($I§8,433.3&) [S3,584,17B.18) GRANT PROGRAMS ($4~3,45B.~5~ S84B,371.73 $855,385.06 ($430,46D.79) 15347,208.04) WELFARE ($A12,436.61) $434,856.13 $442,682.96 15430,B63.45) $7,817.07 ~AYROLL ($3,684,505.77) $7,501,660.59 $2,061,463.77 ($4,~A4,308.95J {$i38,435.81) RETIREMENT ($11B,360.~9) $655,000 O0 $584,957.46 ;OTAL $32,583,355 24 $B1,845,960.31 $B?,587,018.33 KB6,84B,397.13 i81,930,169,43 CERTIFICATE i HEREBY ~ERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF NY ACCOUNTABILITY TO THE CITY OF DOANOkE~ VIRGINIA, FOR THE FUNDS OF THE VARIOOS ACCOUNTS THEREOF FOR THE MONTH ENDING AUGUSt Bi, 1~o THAT SAID FOREGOING: CERTIFICATES CASH OF DEPOSITS UNITED STATES SECURITIES CASH I~ HANO $135,BTB.26 DASH iN DAN~ S716,40A.86 INVESTMENT5 ACQUIRED FROM COHPETITIYE PROPOSALS: CBARTER FBDEOAL SAVINGS BANK $3,000,000.00 COREAST SAVINGS OANk S6,000,000.00 ORESTAD $3,000,000.00 DOMINION BANK tD,000,O00.O0 PERPETUAL SAVING5 BANk S10,000,000.00 TOTALS $105,872.26 $716,AB4.B6 $0,000,000.00 $6,000,000.00 $3,000,000.00 $~,000,000.00 $I0,000,000.00 ~OTAL5 S842,097.13 $OI,DO0,O00.O0 SS,OOO,OO0.O0 DATE: SEPTEMBER 12, 1990 ROANOKE CITY TREASUBER i5 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 2 MONTHS ENDED AUGUST 31, 1990 City's Contributions Investment Income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1990 $ 757,281 ( 92,802) 177,464 32~328 $ 874~271 (1) 1989 535,576 44,558 256,296 41~064 $ 877~494 EXPENSES Pension Payments Fees for Professional Services Active Service Death Benefit Expense from Bond Premium Amortization Administrative Expense Total Expenses Net Income (Loss) Year to Date 948,406 301 11,644 27,308 5~420 993{079 118,808) 769,225 34,569 27~497 831~291 46r203 (1) Reversal of accruals as of June 30, 1990 16 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF AUGUST 31, 1990 ASSETS Cash Investments: (market value - 1990 $107,372,094 1989 $106,873,357) Due From Other Funds Total Assets 1990 1989 $( 52,786) $( 36,163) 104,765,008 95,891,440 12 - $104,712~234 $95,855,277 LIABILITIES AND FUNDBALANCE Due to Other Funds Total Liabilities 407,322 (1) $ - 407~322 - Fund Balance, July 1 Net Income (Loss) Year to Date Fund Balance Total Liabilities and Fund Balance $104,423,720 $95,809,074 { 118,808) 46,203 104~304~912 $104,712,234 95~855,277 $95r855,277 (1) Balance reflects the consolidation of the Pension Plan accounting into the general ledger accounting system on July 1, 1990. 17 Office of the City Clerk September 26, 199~ File #6~-448 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 30248-9249~ amending and reordaining certain sections of the 1990-91 General Fund Appropriations, providing for the reappropriation of $13,930.00 to provide funds for final payment to O. D. Page, P.E., in con- nection with a consulting contract for the proposed cable televi- sion franchise renewal. Ordinance No. 30248-92490 was adoptea by the Council of the City of Roanoke at a regular meeting held on Monaay, SeptemDer 24, 1990. Sincerely, SHE: ra Enc. pc: Deputy City Clerk Mr. ~. D. Page, P.E., 7536 Spring LaKe Drive, Bethesda, Maryland 20817 Vice-Mayor Howard E. Musser, Chairman, RoanoKe Valley Cable Television Committee ~r. W. Robert Herbert, City Manager Mr. Barry L. Key, Manager, Office of .Management and Budget Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN TY~ COUNCIL OF ~ CI~"/ OF RO;~NO~, The 24th day of September, 1990. AN ORDINANCE the 1990-91 General emergency. WHEREAS, for Government of the exist. No. 30248-92490. VIRGINIA to amend and reordain certain sections of Fund Appropriations, and providing for an the usual daily operation of the Municipal City of Roanoke, an emergency is declared to IT ORDAINED by the Council of the City of sections of the 1990-91 General Fund same are hereby, amended and THEREFORE, BE Roanoke that certain Appropriations, be, and the reordained to read as follows, ApPropriations in part: Non-departmental Miscellaneous (1) ................................. Fund Balance Capital Maintenance & Equipment Replacement Program City Unappropriated (2) ........................... (001-004-9140-2174) $ 13,930 (001-3323) (13,930) 1) Cable Television Contract 2) CMERP-City $12,239,813 123,780 $ 2,188,594 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance' shall be in effect from its passage. ATTEST: this City Clerk. C~TY OF ~OANOK[, VA. September 24, 1990 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger, Director of Finance Cox Cable Television Franchise Renewal The City Manager was authorized to execute a consulting contract in the amount of $28,930 with O. D. Page, P.E., regarding the proposed cable television franchise renewal on June 5, 1989 by Ordinance No. 29596. The cable company agreed to reimburse the City up to $20,000 of this cost. The remaining cost was allocated to each jurisdiction based on the percentage of cable television subscribers. The total contract amount was allocated as follows: Cox Cable Roanoke $20,000 City of Roanoke 5,358 County of Roanoke 2,947 Town of Vinton 625 $28,930 The City of Roanoke has paid $15,000 of the contract to O. D. Page, ($5,000 from the City of Roanoke and $10,000 from Cox Cable). On October 11, 1989 by Ordinance No. 29809, the funds for this contract were appropriated and the related accounts receivables from other localities established. Due to an administrative oversight as of June 30, 1990, all of the revenue was recognized in FY 90 and the remaining contract balance was not encumbered. Therefore, the remaining balance of $13,930 of the contract is now part of the FY 90 CMERP fund and needs to be reappropriated. I recommend that Council adopt the attached budget ordinance to appropriate these funds from the FY 90 CMERP fund so that final payments on the contract can be made. JMS:ps Attachment cc: Vice-Mayor Howard E. Musser, Chairman Cable Television W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Office of the City Clerk September 26, 1990 File #192 Mr. Keith J. Blair Sovran Ban~, N.A. 4901 Dickens Road Richmond, Virginia 23230 Dear Ur. Blair: I am enclosing copy of Resolution No. 30249-92490 accepting the bid of Sovran Bank, N.A., to supply bank credit card services to the Roanoke Civic Center for a period of five (5) years. Resolution No. 30249-92490 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 24 199~. ' Sincerely, Sandra H. Eakin Deputy City Clerk SHE:fa Eno. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk September 26, 1990 File #192 ~s. Vic~i G. ~itchell Bank Card Officer Crestar Ban~ 37 ~est Church Avenue Roanoke, Virginia 24011 Dear ~s. ~itchell: I am enclosing copy of' Resolution No. 30249-92490 accepting the bid of Sovran Bank, N.A., to supply bank credit card services to the Roanoke Civic Center for a period of five (5) years. Resolution No. ~u~49-~2490 was adopted by the Council of the City of Roanoke at a regular meeting held on :~onday, SeDtem~er 24, 1990. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- described services. Sincerely, SHE: ra Enc. Sandra H. Eakin Deputy City Clerk Room 486 Municipal Building 215 Church Avenue, S,W. Roanoke, Virginia 24011 (703) 981.2541 Office of the City Clerk September 26, 1990 File #192 Mr. Thomas D. Doyle Senior Vice-President Central Fidelity Bank P. G. Box 13305 Roanoke, Virginia 24032 Dear Ur. Doyle: I am enclosing copy of Resolution No. 30249-92490 accepting the bid of Sovran Bank, N.A., to supply ban~ credit cara services to the Roanoke Civic Center for a period of five (5) years. Resolution No. 30249-92490 was adoptea by t~e Council of the City of Roanoke at a regular meeting held on ~onday, September 24, 1990. Cn behalf of the Mayor and ~embers of City Council, I would li~e to express appreciation for submitting your bid on the above- described services. SHE:ra Enc. Sincerely, Sandra H. Eakin Deputy City Clerk Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk September 26, ~990 File #192 ~s. Alice Prather Regional Bank Card Sales Qfficer Dominion ~ankshares Services, Inc. 201 South Jefferson Street Roanoke, Virginia 24011 Dear ~4s, Prather: I am enclosing copy of Resolution No. 30249-92490 accepting the bid of Sovran Ban~, N.A., to supply bank credit card services to the Roanoke Civic Center for a period of five (5) years. Kesolution No. 30249-92490 was adopted by the Council of the City of Roanoke at a r~qular meeting held on ~onday, September 24, 1990. ' On behalf of the ~ayor una ~embers of City Council, I would like to express appreciation for submitting your bin on t~e above- described services. SI~E: ra Enc. Sincerely, Sandra H. Eakin Deputy City Cler~ Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk September 26, 1990 File //i92 Ur. ~. Robert Herbert City Manager Roanoke, Virginia Dear :Ur. Herbert: I am attaching copy of Resolution No. 30Z49-92490 accepting the bid of Sovran Bank, N.A., to supply bank credit card services to the Roa[[oke Civic Center for a period of five (5) years. Resolution No. 30249-92490 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 24, 199~. 3incerely, SHE:fa Enc. pc: Sandra H. £a~in Deputy City Clerk Mr. James D. Grisso, Deputy Finance Director Mr. George C. Snead, Jr., Director of Administration Public Safety ~r. Bob E. Chapman, ~anager, Civic Facilities ,Ur. D. Darwin Roupe, Manager, General Services and Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE The 24th day of September, 1990. No. 30249-92490. A RESOLUTION accepting the bid of Sovran Bank, N.A. made to the City for furnishing and delivering certain bank credit card services to the Roanoke Civic Center upon certain terms and con- ditions; and rejecting all other bids made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of Sovran Bank, N.A. made to the City to supply bank credit card services to the Roanoke Civic Center for a period of five (5) years meeting all of the City specifications and requirements therefore, as more particularly set forth in the report to this Council from the City Manager dated September 24, 1990, is hereby accepted. 2. The City Manager and the City Clerk are authorized to execute and attest respectively in form approved by the City Attorney the appropriate electronic data capture contract with Sovran Bank, N.A. for these services. 3. Any and all other bids made to the City for the afore- said procurement are hereby rejected and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. TO: REQUEST FOR QUOTATION CITY OF ROANOKE, VI RGINIA Credit Card Department 302 S. Jefferson Street Roanoke, Virginia 24011 July 25, 1990 BID NUMBER: BID OPENING DATE: BID OPENING TIME: ~-~o~ ~ooFa 90-7-71 August 8, 1990 2:00 P.M. SIGNED BY: (Member of Firm) 10. INSTRUCTIONS Submit quotation on this form, filling in all spaces. All prices are to be quoted f.o.b, delivered, Roanoke, Virginia. Terms and delivery date must be specified, as they will be considered in the award of this bid. Bids will be evaluated by considering price, quality, workmanship, economy of operation, and suitability for intended purpose. All bids must be signed by a znmnber of the responding finn. Bid number, bid opening date and time must be marked on outside of sealed enveh,pe containing the bid. Descriptive literature must accompany any bid not meeting exact specifications. Remittance address must be specified if other than the address shown above. The City reserves the right to reject any or all bids, to waive informalities, and to purchase any patrol, or the whole of, the items listed in this bid. All price extensions are to be shown on attached bid. TERMS: DELIVERY: REF'LY TO: City of Roanoke Office of General Services Room 167, Municipal Building Roanoke, Virginia 24011 KEITH J. BLAIR SOVRAN BANK, N.A. Bid Sutraitted By 4901 DICKENS ROAD 1. Point of sale discount rate applicable to VISA and MasterCard. Options available: 2.24 DATA CAPTURE Highest interest rate payable on co~nercial checking account as of Sept~nber 1, 1990, with aminimumaverage daily balance of $25,000.00. Options available:MONEYMARKET CHECKING ACCOUNT 5.05% 0nbehalf of , the undersigned authorized representative suhnits the foregoing bid itens and represents that the General Contractual Terms and Conditions shall be applicable to any credit card syst~n awarded by the City. The undersigned understands and acknowledges that a material inconsistency between the bid and the general contractual terms and conditions my result in disqualification of the bid. BIDDER: SOVRAN~ANK, ~ Roanoke, Virginia September 24, 1990 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid for Civic Center Credit Card System I. Background: A. The Roanoke Civic Center honors bank credit cards in connection with the sale of tickets. B. The Roanoke Civic Center has current contract with Sovran Bank, N.A. to provide credit card services. The Roanoke Civic Center maintains an interest-bearing checking account with Sovran Bank for the purpose of clearing credit card accounts. D. Request for bids was sent to (10) ten major financial institutions and advertised in the Roanoke Times and World News. II. Current Situation: A. August 8, 1990, at 2:00 P.M., all bids received were publicly opened and read by the Manager of General Services. B. Four (4) bid responses were received. Bid tabulation is attached. C. Initial bid evaluations were made by the following with review by the City Attorney's Office: 1. Deputy Director of Finance 2. Civic Center Manager 3. Civic Center Assistant Manager 4. Manager of General Services D. Bid evaluation data is shown on Attachment "A". III. Issues in order of importance are: A. Need B. Compliance with Specifications C. Timeliness IV. Alternatives: Award an electronic data capture contract to Sovran Bank, N.A. to supply bank credit card services to the Roanoke Civic Center for a period of five (5) years with five (5) year renewal option in accor- dance with City of Roanoke specifications. Need - A long term contract for bank credit cards is necessary to provide a convenient method of selling tickets for Civic Center events. 2. Compliance with Specifications - The necessary specifications and requirements weremet by the bid from Sovran Bank, N.A. Timeliness - The approval and award of a new contract for credit card services is required. The current contract is on a month- to-month basis. B. Reject all bids: 1. Need - The need for a contract to provide for use of credit cards to purchase Civic Center tickets would not be met. 2. Compliance with Specifications - This would not be an issue in this alternative. 3. Timeliness - The existing service would continue to be provided on a month-to-month basis. Recommendation: Council concur with Alternative "A" and award an electronic data cap- ture contract to Sovran Bank, N.A., to supply bank credit card services to the Roanoke Civic Center for a period of five (5) years with a five (5) year renewal clause, in accordance with City of Roanoke specifica- tions, and reject all other bids. B. Council authorize execution by City Manager of the appropriate agree- ment in form approved by City Attorney. Respectfully submitted, John S. Edwards, Chairman Roanoke Civic Center Cor~ission JSE:vn Attachments cc: City Attorney Director of Finance Director of Administration & Public Safety Civic Center Manager ATTAChmENT "A" Evaluation of Bids for Bank Card Service Bid Evaluation Formula: Interest Rate x ($25,000) Avg. Annual Balance Less: Discount Rate x ($208,000) Avg. Annual Bank Card Sales 1. Sovran Bank, N.A. 2. Dominion Bank 3. CrestarBank 4. Central Fidelity 5.05% x $25,000.00 = Less 2.24% x $208,000.00 = 6% x $25,000.00 = Less 2.45% x $208,000.00 = 5.1% x $25,000.00 = Less 2.5% x $208,000.00 = 5.6% x $25,000.00 = Less 2.8% x $208,000.00 = $1,262.50 (4,659.20) ($3,396.70) $1,500.00 (5,096.00) (3,596.00) $1,275.00 ($5,200.00) ($3,925.00) $1,400.00 ($5,824.00) ($4,424.00) BID TABULATION Bids were received, opened and publicly read at 2:00 PM on August 8, 1990 for Bank Card Services at the Roanoke Civic Center Bidder * EDI Rate ** Interest Paid as of 8/1/90 on Variable Rate Money Market Commercial Checking Account 1. Sovran 2.24% 5.05% 2. Dominion Bank 2.45% 6.0% 3. Crestar Bank 2.5% 0 - $ 2,500 = 4.9% $2,501 - $49,999 = 5.1% Over $50,000 = 5.15% 4. Central Fidelity 3.46% 0 - $999.99 = 0% $1,000 - $9,999.99 = 5.5% $10,000 - $49,999.99 = 5.6% Over $50,000.00 = 6% * This % Rate is constant for five (5) year length of contract. ** This % Rate is a variable rate which fluctuates monthly. Deputy Finance Director B. E. Chapman - Civic Canter Manager D. Darwin Roupe Manager, General Services Roanoke, Virginia September 24, 1990 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SU53EC~: Bank Card Service I concur with the recon~ndation of the Roanoke civic Center Commission to award an electronic data capture contract to Sovran Bank, N.A., to supply bank credit card services to the Roanoke Civic Center for a period of five (5) years with an option to renew for an additional five (5) year period in accor- dance with City of Roanoke specifications. Respectfully sub~itte~ . ~ W. Robert Herbert City Manager Attachment Office of the City Clerk September 26, 1990 File #169-167 Mr. D. Kent Chrisman Assistant Director Downtown Roanoke, Inc. 410 First Street, S. W. Roanoke, Virginia 24011 Dear Mr. Chrisman: I am enclosing four copies of Ordinance No. 30233-92490 granting to the United ~y of Roanoke Valley, Inc., a revocable permit to mount certain flags on street lighting poles in the Central Business District of the City, upon certain terms and conditions, and ra[ifying a previous decision by the City ~anager in the matter. Ordinance No. 30233-92490 was adopted by the Council of the City of Roanoke on first reading on Monday, September 17, 1990, also adopted by the Council on second reading on ~onday, September 24, 1990, and will be in full force and effect at such time after its effective date as a copy, duly signed, sealed, attested and acknowledged by an appropriate official on behalf of the United Way of Roanoke Valley, Inc., has been filed in the Office of the City Clerk. Please sign and return three copies of Ordinance No. 30233-92490 to the City Clerk's ~ffice, Room 456, ~unicipal Building, Roanoke, Virginia 24011. Sincerely, SEE: ra Enc. pc: Sandra B. Eakin Deputy City Clerk ~r. ~. Robert Herbert, City ~anager ~r. George C. Snead, Jr., Director of Administration Public Safety Mr. ~illiam F. Clark, Director of Public ~orks ~ . ~[ll[am M. Mull[ns, Jr., Manager 3lgnals and Alarms Room 456 Mun c pa Bud ng 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2~1 and IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of September, 1990. No. 30233-92490. VIRGINIA, AN ORDINANCE granting to the United Way of Roanoke Valley, Inc., a revocable permit to mount certain flags on street light- ing poles in the Central Business District of the City, upon cer- tain terms and conditions, and ratifying a previous decision by the City Manager in the matter. WHEREAS, the United Way of Roanoke Valley, Inc. (Permittee), has requested that Council authorize the Permittee to mount cer- tain flags on certain street lighting poles in the Central Business District of the City, Permittee's request being more particularly set forth in the letter dated August 24, 1990, from Charity L. Myerly, Communications Director of the United Way of Roanoke Valley; and WHEREAS, Council was advised by letter dated September 4, 1990, from the City Manager that he had granted emergency per- mission to United Way of Roanoke Valley to display the flags from September 9, 1990, through September 30, 1990, on the ground that Council was not scheduled, to meet until September 17, 1990; and WHEREAS, Council is desirous of granting the request of the Permittee pursuant to certain terms and conditions and ratifying the City Manager's decision. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Permission is hereby granted the Permittee to mount cer- tain flags on street lighting poles in the Central Business District of the City, the Permittee's request being more parti- cularly described in the letter dated August 24, 1990, from Charity L. Myerly, Communications Director of the United Way of Roanoke Valley, Inc., a copy of which is on file in the Office of the City Clerk. 2. The permit granted by this ordinance shall be revocable at the pleasure of the City of Roanoke. 3. Any and all costs in connection with the granting of this permit shall be borne by the Permittee. 4. The Permittee shall, and by execution of this ordinance, does agree to indemnify, release and save harmless the City, its officers, agents and employees from any and all claims, legal actions, and judgments advanced against the City and for expenses the City may incur in this regard, arising out of the Permittee's intentional acts or negligent acts or omissions with respect to the rights or privileges granted hereby. 5. Permittee shall give notice to the City's Director of Public Works prior to entry on to City property or City facili- ties for installation, mounting or removal of the flags not yet installed, mounted or removed. 6. ,The permit granted by this Ordinance shall be effective September 9, 1990, and shall expire, by its own terms, without notice, at midnight on September 30, 1990. 7. This ordinance shall be in full force and effect at such time after its effective date as a copy, duly signed, sealed, - 2 attested and acknowledged by an appropriate the United Way of Roanoke Valley, Inc., has Office of the City Clerk. 8. The granting by the City Manager of United Way of Roanoke Valley, Inc., to mount official on behalf of been filed in the permission to the certain flags on certain street lighting poles in the Central Business District from September 9, 1990, through September 30, 1990, to the extent said permission is consistent with this Permit, is hereby RATIFIED. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this day of , 1990. ATTEST: Title: UNITED WAY OF ROANOKE VALLEY, INC. By Title: - 3 - Roanoke, Virginia September 17, 1990 Honorable Noel C. Taylor, Mayor and Members of Council Roanoke, Virginia Dear Members of Council: SUBJECT: United Way of Roanoke Valley Request I. Background: City Council has granted permission to various civic groups and United Way of Roanoke Valley in the past to hang flags from street lighting poles within the Downtown area. II. Current Situation: By letter dated August 24, 1990, Ms. Charity L. Myerly, Communication Director of United Way of Roanoke Valley, has requested permission to fly 3 foot by 5 foot United Way flags from street light poles in the Central Business District. City Council was advised by letter dated September 4, 1990 from the City Manager that he had granted emergency permission to United Way of Roanoke Valley to display the flags from September 9, 1990 thru September 30, 1990, since Council was not scheduled to meet until September 17, 1990. III. Issues: A. Authority for Approval B. Permit Requirements IV. Alternatives: City Council grant the United Way of Roanoke Valley permission to hang flags from street light poles in the Central Business District, acknowledging that emergency permission had been granted by the City Manager. 1. Authority for approval or denial is solely City Council's. Members of Council Page 2 Permit requirements are basically the same as required previously of other organizations. (a) United Way of Roanoke Valley obtain individual or company to install and remove flags. (b) Cost of installing and removing flags will be the sole responsibility of the United Way of Roanoke Valley. (c) Indemnification and Insurance - United Way of Roanoke Valley has furnished a certificate of insurance suitable in form and amount to the risk manager. City Council deny the request of the United Way of Roanoke Valley, and the City Manager's previous action. Authority for approval or denial is solely City Council's. City Manager could not act on a late request again. 2. Permit requirements would not be an issue. V. Recommendation is that City Council approve Alternative "A" thus: Adopt appropriate measure, as prepared by the City Attorney, granting permission to the United Way of Roanoke Valley to fly United Way flags from street lighting poles in the Central Business District from September 9, 1990, thru September 30, 1990. Resp tfully submitted, W. Robert Herbert, City Manager WMMjr: jrm copy: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. William F. Clark, Director of Public Works Mr. George C. Snead, Director of Administration & Public Safety Mr. William M. Mullins, Jr., Manager, Signals & Alarms Ms. Charity L. Myerly, Communications Director, United Way of Roanoke Valley, 325 Campbell Ave., S.W., Roanoke, VA 24004 Mr. D. Kent Chrisman, Assistant Director, Downtown Roanoke, Inc., 410 First Street, S.W., Roanoke, VA 24011 Uni cl of Roanoke Valley, Inc. Chairman of the Board *Joseph E. Stephenson Vice Chairman *Houston L. Bell, Jr. General Campaign Chairman *Glenn O. Thornhill, Jr. Chairman-Administrative Division *Howard P. Wilkinson, Jr. Chairman-Community Problem Solving Division *Sue W. Robertson Chairman-Marketing and Communications Division *Donald C. Reid Chairman-Planning Division 'Richard L. Popp Treasurer *Robert C, Lawson, Jr President and Chief Professional Officer Robert A. Kulinski Daniel S. Anderson *James W, Arend J. Rudy Austin wigiam B. Bales John C. Berry 'P. Reed Brooks John W. Clarke Marion V, Crenshaw Gary R. Duerk Lucy R. Ellett Edwin R. Feinour *William H. Fulton Jean A. Glontz Clark G. Graninger David M. Gring James W. Harkness *F. Edward Harris Ernest C. Hinck Elmer C. Hodge J. Hayden Hollingsworth Reginald K. Hutcherson Calvin H. Johnson Ali Kahn Jesse E. Kent Barbara Kurshan Thomas T. Lawson Richard B. Lewis, II *Angelica D. Lloyd Karl N. Miller Howard C. Packett Monty W. Plymale James D. Ritchie David R. Sangston Patrick N. Shaffner Donald G. Smith Lloyd F, Stephenson Florins L. Thornhili *Frank P. Tota Joseph H Vipperman *Executive Committee August 24, Mr. William F. Clark Director of Public Works Room 354 Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 Dear Mr. Clark: In an effort to heighten awareness about United Way of Roanoke Valley, we request permission to hang United Way flags on the iow level street lights in the downtown area during our fund drive in September. We have approximately 100 3x5 flags and will be borrowing the flag poles from American Red Cross. If the schedule permits, we would like them to hang from September 9 through September 30, 1990. I have enclosed a certificate of insurance which I'm sure you will find in order. I would appreciate you letting me know your decision as soon as possible. Sincerely, Charity L. Myerly Vice President Marketing & Communications /emb Enclosure 325 Campbell Avenue, S.W, / P.O. Box 600 / Roanoke, Virginia 24004 / Telephone: 703-345-7351, FAX:703-344-4304 ............... ........ ............. ...... THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORflAATION ONLY AND CONFERS Ch · s. L u n s fo r d/ F r an k B. H a I I NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND P.O. Box 2571 EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW RD anoke, VA 24010 COMPANIES AFFORDING COVERAGE 703-982-0200 CO~PA~ LETTER A ee~ sue,.eoe~ ROYAL INS CO OF AMERICA United Way Of Roanoke co~A~ Va I Iey I nc LET~R C 325 W Campbell Avenue co~ Roanoke LE11ER D VA 24016 CO~A~ LEIIER E THIS IS TO CERTIFY THAT THE POLICIES DP INSURANCE LISTED BELOW HAVE ~EEN ISSUED TO THE INSURED NAMED ABOVE FO~ THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY ~EQUIREMENT, TE~ O~ OONDITION OF ANY CONTRACT OR OTHER OOC~ENT WITH ~ESPEOT TO WHICH THIS O~TIFIOATE MAY BE ISSUED O~MAY PERTAIN, TH~ INSU~ANOE AFPO~DEO BY TH~ POLICIES DESCRIBED HE~IN IS SUBgEOT TO ALL THE TE~S. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES L~ITS SHOWN MAY HAVE BE~N ~EDUCED BY PAID OLA~S. ~ A~ t 1000 A ~:~ ~X COM~RCiAL~cLAiMS ~RAL~LI~LITY~c~. PSP 035561 1/27/90 1/27/91 ~Ts.co~/~s A~GA~E t 1000 OW~R'S & CONTRACT~'S PROT EACH ~C~E t 10 0 0 City of Roanoke,Its Officers,Agents,aEmpleyees are nmmed ms mddt'l.insureds under the arm of the above policy as respects pla~ing United Way Banners&Flags from street liahtina coles-Centre Bus ness D st Se~t gth thru Se~t 30th [~: ~ ~' ~'~ ::' ~:~m~m~ ~:~:~:~;:~:~"~:~:~:~:~,~:~::~::::~m:.::: :::~:~. :: - ' ................. · ~,r ~.~ ~::*~:::::~: :::::::::::::::::::::::::::::::::: :~:~ ::::~:.:~.:~ :~: :~*~:: ~: ~:,.:.:: :~ ~ :~H~N ::.~::: :::.:~ ::~: ~:~::~ :::: :~: :~ ........ ~: :.:~: ~ f~: ~:~ ................ ~ ........................ ~EXPInATrON DATE THEnEOP THE issu~a OOMP~NY WiLL ~ND~AVOn rD Honor ab I · NDe I C. T ly I o r ,Mnyo r ~MAIL ~0 DAYS WnITTEN NOTICE TO THE CE~TIFIOATE HOLDEn NAMED TO THE Office of the City Clerk September 26, .990 File #468B-166 Mr. ~. Robert Herbert City ,~anager Roanoke, Virginia Dear ~r. Herbert: I am attaching copy of Crainance No. 30234-92490 authorizing proper City officials to enter into a certain lease agreement with B.S.N.I. Corp. t/a Sun Valley S~im Club for the Sun Valley Swim Club and Campground property for a perioa of five years at an initial monthly lease fee of $200.00. Orainance No. 30234-92490 ~as adopted by the Council of the City of Roanoke on first readiag on Monaay, September 17, 1990, also aaopted by ~he Council on second reading on Monday, September 24, 1990, and will ta~e effect ten days foIlowinq the date of its second reading. Sincerely, SHE: ra E~lc . pc: Sandra R. Eakin -] Deputy City Clerk ~r. ~illiam C. Roberts, Vice President, H.S.N.I. Corporation, 5929 Williamson Road, N. ~., Roanoke, Virginia 24012 ~r. Tobey C. Chambers, President, Sun Valley Swim & Slide, Inc., 3972 Carson Road, N. E., Roanoke, Virginia 24012 Mr. Joel M. Schlanger, Director of Finance ~s. Deborah J. ~oses, Chief of Billings and Collections Mr. Kit B. Kiser, Director of Utilities and Operations ~r. M. Craig Sluss, ~anager, ~ater Department ~s. Lauren G. Eib, Risk ~anagement Officer Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of September, 1990. No. 30234-92490. AN ORDINANCE authorizing the proper City officials to enter into a certain lease agreement with H.S.N.I. Corp. t/a Sun Valley Swim Club for the Sun Valley Swim Club and Campground property upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City Clerk are authorized to execute and attest, respectively, on behalf of the City, a lease in form approved by the City Attorney by the City of Sun Valley Swim ~lub and Campground property to H.S.N.I. Corp. t/a Sun Valley Swim Club for a period of five years at an initial monthly lease fee of $200.00 such lease to contain such other terms and conditions as are approved by the City Manager and as more particularly set forth in the report to this Council dated September 17, 1990. ATTEST: City Clerk. Roanoke, Virginia September 17, 1990 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: LEASE APPROVAL SUN VALLEY SWIM CLUB Dear Members of Council: I. Background: Ae Renewal of Lease of Sun Valley Swim Club property to Sun Valley Swim & Slide, Inc., for a five (5) year term was authorized by City Council by Ordinance No. 30205-82790 (dated August 27, 1990). II. Current Situation: A. Transfer of Lease of Sun Valley Swim Club property from Sun Valley Swim & Slide, Inc. to H.S.N.I. Corp., T/A Sun Valley Swim Club requested by letters dated August 30, 1990 (attached). B. Conditions and requirements of lease granted to Sun Valley Swim & Slide to remain in effect under management by new lessee. III. Issues: A. Need B. Timin9 C. Income to City D. Insurance & Indemnification IV. Alternatives: Council authorize the appropriate City officials to execute a Lease of Sun Valley Swim Club property, under the same terms and conditions established by Ordinance No. 30205-82790, for Sun Valley Swim & Slide, Inc. to H.S.N.I. Corp., T/A Sun Valley Swim Club: Camen Ins. Agency, Inc. P.O. Box 282 Vinton, VA 24179 ~U~ED HSNI, Inc. T~ Sun Valley Swim & Slide, 5929 Williamson Rd. NW Roanoke, VA 24012 8/30/90 COMPANIES AFFORDING COVERAGE co~P~Y A ~-rmR Penn- American COMPANY COMPANY ~rER C COMPANY O LETTER COMPANY ~L37241 AUTO~O~LE ~ ~W ~ro N.L 09W~ ~JT05 0T~f~ THNe 6/11 /90 6/11191 PERSONAL iNJURY City of Roanoke Virginia Officers, Employees & Invitees 215 Church Ave. Roanoke, VA 24011 ~NOU~D ANY (~: THE AIOV~ OE~CI~IED POUCIEI iE CANCELLED ~EFOflE THE EX. PlRATION DATE THEREOF, THE ISlUI#Q COMffAliY WILL ENDEAVOR TO Camden Insurance Agency, P.O. Box 282 Vinton, VA 24179 Inc. ~NSURED HSNI, Inc. T/A Sun Valley Swim Club 5929 Williamson Rd. NW Roanoke, VA 24012 COMPANIE~ AFFORDING COVERAGE Penn American Ins. Co. OTHER GL37241 6111/90 Warrant: Slide exclusion - No Coverage 6/11/91 000 $ 1000 $ $ P~RSONAL INJURY $ $ $ City of Roanoke and Additional Officers, Employees & Invitees 215 Church Ave. Roanoke, VA 24011 d ~lto~dI.D A/iY O~r '11~ ~BO~ (]E~CI~ED i~LjCIEi BE ~ ~EFO~E THE F.X. PIRATION DATE THEIIIEOF, TH~ I~ COMPANY WILL ENDEAVOR TO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of August, 1990. No. 30205-82790.. AN ORDINANCE authorizing the proper City officials to enter into a certain lease agreement with Sun Valley Swim & Slide, Inc. for the Sun Valley Swim Club and Campground property upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager'and City Clerk are authorized to execute and attest, respectively, on behalf of the City, a lease in form approved by the City Attorney by the City of Sun Valley Swim Club and Campsround property to Sun Valley Swim & Slide, Inc. for a period of five years at an initial monthly lease fee of $200.00 such lease to contain such other terms and conditions as are approved by the City Manager and as more particularly set forth in the report to this Council dated AuEust 13, 1990. ATTEST: City Clerk. Roanoke, Virginia August 13, 1990 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Lease of Sun Valley Swim Club and CamPBround The attached staff report was considered by the Water Resources Committee at its meetinB on July 23, 1990. The Committee reco~nds that Council approve a lease with Sun Valley Swim & Slide, Inc., to lease the Sun Valley property in accordance with conditions stated in the attached report. Respectfully submitted, Bowles, Chairman Water Resources Committse RTB:KBK: afro Attachment cc,' City Manager City Attorney Director of Finance Director of Utilities & Operations Tobey C. Ch~bere, President, Sun Valley Swim & Slide, Inc. MenaBer, Water Department Risk Nanager Office of Billings & Collections July 23, 1990 Chairman an~ M Water Resources Committee thru ~ Mr. Herbel. t~ K. B. Kiser SUB~= Lease of Sun Valley Swim Club and Campground Back,round: Property located on the north bank of Back Creek at its crossing with Route 116 was purchased by the City in 1976 for the announced purpose of constructing a dam to provide a reservoir and water supply. Land use for the property at the time of purchase was a yellow stucco house, a swtming pool, concession stand, campground, laundry and other recreational facilities. Yellow stucco house was leased to Mr. and Mrs. Jerry L. Routt with lease commencing May 1, 1977. The lease rate was increased fro~ $125.00 per month to $175.00 per month in 1987. Swtm~inx pool. camDaroundl COne~SiOn area and oth~. recreational facilit~-= were leased at a rate of $137.50 per month to Sun Valley, Inc. on June 29, 1977 (Sun Valley property). Lessee subsequently installed a water slide and, with City permission, demolished an old dilapidated structure, that had at one ti~e been used as an indoor firing range, to ,~ke room for parking. Flood of 1985 dasmged the Sun Valley property at a resulting expense to the City and the lessee. 1977 lease with Sun Valley, Inc. required, among other itAm% the following= Lessee maintains the structure and provides potable water to the yellow stucco house. Lease term was for an initial 5-year term continuing year-to-year thereafter unless either party gave 60 days notice to terminate. Lasses to tndem~if and hold the City hamless against Claims. G. Insurance was not required of the lessor. II. H. Retained ownership of the property by the City is recommended since this property gives the City property along Back Creek for the possible development of a future water supply. Current situation: ao Claim received during the winter of 1990 caused review of the lease term. Requirement for insurance and increased rates were communicated to Sun Valley, Inc. by letter of February 7, 1990. Meetin~ of February 121 1990 and subsequent action resulted in the following: Certificate of incorporation of Sun Valley, Inc. had expired. 2. Mr. Chambers wished to continue to lease the Sun Valley property in the name of Sun Valley Swim & Slide, Inc. A~reement to recn~gd to City Council a new lease under the following conditions was reached: Same eneral terms as the previous lease except; Requirement that the lessee shall ind~ify, hold the City harmless and maintain insurance with a quality company during the life of the rental agreement. The City, its officers, agents, and employees shall be named as additional insured on the insurance policy. The lessee shall furnish Certificates of Insurance to the City until all claims have been closed with minimum limits of liability as indicated below: a. Co~rcial General Liability I,d,=anco: liability coverage is to include property damage, bodily . damage, personal injury, contractual and owners, landlords' and tenants' liability insurance. Coverage must be a minimum of either (1) $1,000,000 Combined Single Limit or (2) $500,000 primary coverage with $1,000,000 umbrella coverage (following rom of the underlying primary coverage). b. Workers' Compensation and F'"ployere' Lt!btlit~: Statutory Virgini& Workers' Compensation Limits. Monthl lease fee as follows: August 1, 1990 thru June 30, 1991 - $200.00 July 1, 1991 thru June 30, 1992 - $275.00 July 1, 1992 thru June 30, 1993 - $300.00 July 1, 1993 thru June 30, 199& - $350.00 July 1, 1994 thru June 30, 1995 Beyond June 30, 1995, lease will terminate unless the parties agree to the tez~s of an extension. Ee Mr. Chambers £ndicat~q, in writin$, that he can get the insurance, the legal entity to be the lessee and his acceptance of the terms of the proposed lease. Mr. Chambers has provided the certificate of insurance. Termination notice to previous lessee was seven to Sun Valley by letter dated March 27, 1990. Certificate of insuranc~ in the required amount was received on July 9, 1990 from Mr. Chambers on behalf of Sun Valley Swim & Slide, Inc. Insurance and proposed lease precludes the operation of the water slide. Chance travel across Route 116 on evening of July 12, 1990 revealed sign "Now Open". He No authority to open was explained to Mr. Chambers by Kit Kaset during visit to site on July 13, 1990. Mr. Chambers had received his operatin$ approval from the Health Department, had been in operation for "one day" under the assumption that he had approval for a month-to-month lease pandin8 approval by City Council. Kit Kiser explained there is no authority until a lease is approved by City Council which would be recommended once a letter of agreement was received from Mr. Chambers. Letter dated July 15, 1990 agreeing to term of a proposed lease of the Sun Valley property is attached. III. Issues in order of consideration are: A. Land use B. Rental rate C. Insurance and indemnification D. Maintenance ax ense IV. Alternatives: Ae with Sua Valley Swim& Slide, Inc., under the sa~a terms as the 1979 lease for the Sun Valley property, precludinB the operations of a water slide, for those activities of ewinninl, campground operations, concession stand and such other recreetional &ctivitiae as may from time to tl be agreed to by the City Manaser upon ensuring the proper insurance coverage ia provided and including the monthly rental rata and insurance coverage spelled out in Section II (D). Land use will continue as it has for the past 20 years or so unless City Council seeks to change that use in the future. Rental rate will increase from $137.50 per month to $200.00 per month initially and eventually to ~&00.00 per Section II (D). Insurance and indem~ification will be provided per Section II (D). 4. Maintenance expens, will be paid by lessee. Committee and Council not agree to a lease for the Sun Valley property. 1. Land use will result in a vacant and srown over property. 2. Rental rata becomes zero. Insurance and ind~ification will be nil and the City should fill in the pool, raze the improvements and post the property. Maintenance expanse for maintaininS the facilities will become the responsibility of the City unless the City incurs tha expense of razing tha improvements, posting and securing tha property and latting it grow over with weeds and brush. Recommndation: Co~mittea racommm~d th.e Council approv- a lease with Sun Valley Swim & Slide, Inc. to lease the Sun Valley property in accordance with Alternative "A". KBK:afm AttacDmmnt cc: City Attornay Director of Financa Tohey Chambers Watar D~part. mmnt Managar Risk Nmna~ar Offica of Billings & Collections NOTICE NO TRESSPASSING - THIS PROPERTY IS POSTED TO WHOM IT MAY CONCERN The Sun Valley Swi~ Club prope~ty is not cu~emtly autho~ized fo~- use by any entity othe~ than the City of Roanoke. Except fo~ autho~ized e~ployees of the City of Roanoke, ali Pe~sons a~e dissected to vacate and r~e~lai~ off the p~e~ises. Until fu~thep notice, no person shall enter upon these p~e~ises without the p~io~~ w~itten app,-oval of the City of Roanoke. CITY 0~ ROANOKE August ~ 1990 cc: Mark Williams, Assistant City Attorney Craig Sluss, Manager, Water Department Office of the City Clerk SeptemDer 26, 1990 File #2-178 ~r. ~. Robert Herbert City ~aaager ~oano~e, Virginia Dear ~r. Herbert: I am attaching copy of Ordinance No. 30242-92490 providing for the conveyance by the City of a certain parcel of land, being a portion of Crestar Plaza, to the Roanoke Redevelopment and Housing Authority, in connection with the Downtown East Reaevelopment Project. Ordinance No. 30242-92490 was adopted by the Council of the City of Roanoke on first reading o~[ Monday, geptember 17, 1990, also adopted by the Council on second reading on ~onday, September 24, 1990, and will take effect ten days following the date of its second reading. Sincerely, SI~E: ra Enc. pc: Sandra H. Eakin Deputy City Clerk Mr. Herbert D. McBride, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Mr. William F. Clark, Director of Public ~orks Hr. Brian J. Wishneff, Chief of Economic Development ~r. ~it B. Kiser, Director of Utilities and Operations Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of September, 1990. No. 30242-92490. VIRGINIA, AN ORDINANCE providing for the conveyance by the City of a certain parcel of land to the Roanoke Redevelopment and Housing Authority. WHEREAS, by Ordinance No. 24366, dated October 9, 1978, this Council accepted two parcels of property in the Downtown East Renewal Project from the City of Roanoke Redevelopment & Housing Authority (RRHA) designated for public use, and known as Crestar Plaza; and WHEREAS, on April 23, 1990, the RRHA entered into a contract to convey to the Norfolk and Western Railway Company (NW) Parcel 2 of the Downtown East Redevelopment Project, for the purpose of building a multi-story office building in furtherance of the Downtown East Redevelopment Plan; and WHEREAS, Crestar Bank currently owns a parking easement on said Parcel 2 which must be released prior to conveyance of said parcel to NW; and WHEREAS, in order to facilitate Crestar Bank's release of its parking easement on Parcel 2, RRHA has agreed to build a parking garage adjacent to Parcel 2; and WHEREAS, in order to construct an economically efficient parking garage, RRHA has determined that the structure needs to extend onto a portion of Crestar Plaza; and WHEREAS, this Council finds that in order to accomplish the purposes of the Downtown East Redevelopment Plan adopted on March 11, 1968, and as revised in June of 1980, it is in the public interest to convey a portion of Crestar Plaza, which is no longer necessary for its prior public use, to RRHA for the above-stated purposes. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City of Roanoke convey to the Roanoke Redevelopment & Housing Authority, in fee simple, by quitclaim deed, that cer- tain parcel of land being 0.090-acre in area and as indicated on the attached survey, dated September 11, 1990, for the purpose of building a parking garage, it being determined that this parcel is available and not necessary for its prior public use. 2. The City Manager or Assistant City Manager and City Clerk are hereby authorized and empowered to execute, seal and attest, respectively, on behalf of the City of Roanoke, an appropriate quitclaim deed conveying the fee simple title to said real estate to the Roanoke Redevelopment & Housing Authority, a Virginia corporation, said deed to be for nominal consideration and upon form approved by the City Attorney. ATTEST: City Clerk. Honorable Mayor and Members of Council Roanoke, Virginia Dear Council Members: September 17, 1990 subject: Conveyance of a portion of property in the Crestar Plaza - Downtown East Redevelopment Plan. BACKGROUND A. City Council adopted the Downtown East Redevelopment Plan on March 11, 1968. The redevelopment plan was last revised June 1980. Bo Major objective of the Redevelopment Plan is to make the land in the Downtown East project area available for redevelopment by private enterprise for use in accordance with the terms of the Redevelopment Plan. Deed dated October 22, 1976, recorded in the Clerk of Circuit Court's Office of the City of Roanoke, Virginia the Roanoke Redevelopment and Housing Authority (RRHA) conveyed to Hines-Colonial, Ltd. parcel 2 as shown on the revised map of Downtown East Renewal Project dated December 5, 1975 and recorded in the aforesaid Clerk's office in Map Book 1, page 234. Do Easement for parking of 266 motor vehicles was conveyed by RPJ{A to Hines-Colonial, Ltd as an appurtenance to Parcel 2. Parcel 2B and its appurtenant rights, including the parking easement was conveyed by Hines-Colonial, Ltd. to Colonial American National Bank which has since merged with Crestar Bank. II. CURRENT SITUATION Crestar owns Parcel 2B and the appurtenant parking easement, which easement covers Parcels 2 and 2C of the RRHA's Downtown East Renewal Project. Contract to sell Parcel 2 has been agreed upon by the RRHA and the Norfolk and Western Railway Company which will construct there a multi-story office building. Release of parking easement on Parcel 2 has been agreed upon by Mutual of New York, Crestar and RRHA, conditional in accordance with II.D. September Page 2 17, 1990 To gain release of the easement, the RRHA proposed to construct on Parcel 2C (and, if necessary, adjoining land) a multi-story parking structure and to grant Crestar rights in that structure substantially equivalent to its existing rights. E. To construct an economically efficient parking garagp, Hayes, Seay, Mattern and Mattern advises that a portion of Crestar Plaza will be needed for the structure. That portion is described on attached map indicating metes, bounds and area size. Go Constitutional and statutory provisions indicate that a City has the authority to sell or dispose of property used as a park if the sale is authorized by an affirmative vote of three-quarters of the City Council, (six affirmative votes on two consecutive readings) according to the City Attorney's Office. Conveyance is further supported by the argument that the land will continue to be devoted to a "public use". III. ISSUES A. Timing. B. Economic Development. C. Crestar parking easement. D. Major obstacles of Downtown East Redevelopment Plan. IV. ALTERNATI%-ES City Council authorize the City Manager to execute a deed of conveyance to convey, at no cost, a portion of Crestar Plaza, identified on attached map indicating metes, bounds and area size, to the RRHA. The deed of conveyance would be prepared by the City Attorney's Office for closing on or about October 4, 1990. Timing would be enhanced as the execution of the deed of conveyance would allow for simultaneous closings between the City of Roanoke and the RRHA, the RRHA and Crestar, and RRHA and Norfolk and Western Railway fulfilling the contractural obligation to close on or about October 1, 1990. 2o Economic Development of the Downtown East Redevelopment Area would continue to move forward with the development of the $25 million Norfolk and Western building and the retention of 1000 jobs in Roanoke. September 17, 1990 Page 3 Crestar parking easement requirement would be met, thus allowing for the release of the existing easement on Parcel 2. Major objective of Downtown East Redevelopment Plan would be realized as the result of making the land available for construction of a parking garage to provide the necessary parking required by Crestar. City Council not authorize the City Manager to execute a deed of conveyance to convey a portion of Crestar Plaza, identified on attached map indicating metes, bounds and area size, to the RRHA. Timing would place the Norfolk and Western project in jeopardy since the closing between the railroad and RRHA could not occur on or near October 1, 1990 without the release of the Crestar parking easement on Parcel 2. 2o Economic Development would be abated due to the possible loss of $25 million investment and 1000 existing jobs. Crestar parking easement would possibly not be released on Parcel 2, placing the Norfolk and Western project in jeopardy. Major objective of Downtown East Redevelopment Plan would not be realized. V. RECOMMENDATION City Council authorize the City Manager to execute a deed of conveyance to convey a portion of Crestar Plaza, identified on attached map indicating metes, bounds and area size, to the RRHA in accordance with Alternative A. The deed of conveyance would be subject to the approval of the City Attorney's Office. WRH/PFS:kds cc: Assistant City Manager City Attorney Respectfully submitted, City Manager Director of Utilities and Operations Director of Public Works PROJECT 0,0~0 Ac~ 7'0 gE C~w~7~ TYPE I~oA,~o~.c- t~E. DEVELDPME/,17' ,~D CONTENTS Ho u'~IN ~ AuT~o~'ITy DATE II ~EPT: Iq~O COMMNO. 4GOG PREL. "' FINAL SHEET NO. CAL. BY ,'~H~ CKD. BY CHURCH AVENUE 25' 169.¢0' 2C 17,703 SO N 87'53'50" w 80.68' ,,, = 9o.oo'~a' R = 50.00' T = 50.01' L = I FT S 87'63'50" E 88.73'~ N 87°$3'EO"W 391G $.F. 0. 0 ~0 Ac~ AREA C 7 SO FT 30,274 'SO FT Office of the C:ty Manage~ September 4, 1990 Mrs. Elizabeth T. Bowles and Members, Water Resources Con~nittee Roanoke, Virginia Dear Mrs. Bowles and Committee Members: Enclosed is a draft copy of a Council report requesting the conveyance of a portion of Crestar Plaza to the Roanoke Redevelopment and Housing Authority (RRHA). This property is currently owned by the City and is maintained as a portion of a City park. Without the transfer of this property prior to the closing between Norfolk Southern and the RRHA and between the RRHA and Crestar Bank, the entire project is placed in jeopardy. The agreement between the RiRHA and Norfolk Southern requires a closing on or about October 1, 1990. To meet that schedule, it is imperative that the City proceed at once to convey the small portion of the Crestar Plaza property to the RRHA thus permitting a recordation of the deed to occur on or about October 4, 1990. In order for the City to have sufficient time to record the conveyance of the property to RRHA, I need to place this request for conveyance on City Council's agenda for Monday, September 17, 1990. Obviously, this is out of sequence with the Com~ittee's next regularly scheduled meeting. Therefore, if you have no objections, I would like to bring this request for conveyance of publically-owned property to Council on September 17, 1990 noting that the Committee is in general agreement but was unable to take official action due to the rigid time factors involved. If you do not concur with me taking the action noted herein, please contact my office by close of business on Monday, September 10, 1990. Sincerely, W. Robert Herbert City Manager WRH/PFS:kds Enclosure Room 364 Municipal Building 215 Church Avenue, S W Roanoke Virginia 24011 (703) 981 2333 Office of the City Clerk September 26, 1990 File #i84 Mr. ~. Robert Herbert City ~anager ~oanoke, Virginia Dear Er. ~erbert: At the regular meetinq of the Council of the City of RoanoKe bela on Monday, September 24, 1990, Vice-Mayor Howard E. Eusser requested thaL you report to Council with regard to par~ing for those City employee~ who work in the downtown area. ~r. ~usser referred specifically to approximately 100 employees wao will mo longer De permitted to park in the First Baptist Church parking lot inasmuch as the new church sanctuary will be under construc- tion in November 199~. Sincerely, ~ Mary F. Parker, C~4C/AAE City Clerk ~FP:ra Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 2401~ (;'03) 981-2541 Office of the City Clerk September 26, i990 #467-304 Mr. ~. Robert Heroert City Ma~ager Roanoke, Virginia Dear Mr. Herbert: A request of Mr. Melvin ~. Garrett for $75,000.00 from the City over a five year period which will be reimbursed for a program geared to~ward youth to be known as "REAC9 AND TEACH," was befobe the Council of the City of RoanoKe at a regular meeting held on Monday, September 24, 1990. ©n motion, duly seconaed and adopted, the you for study, report and recommendation request was referrea to Council. Sincerely, ~~ Mary F. ParKer, CMC/AAE City Clerk to MFP:ra pc: ~r. Melvin ~. Virginia 24017 Garrett, 706 Gilmer Avenue, N. ~. , Roanoke, Room 456 Municipal Building 218 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 o o REACH & TEACH ORIENTATION Remember that discipline is a way to teach children, not to punish them. We need discipline methods that both reach and teach. EXAMPLE: Embarrassing them may reach them but it will not teach them. GOALS AND OBJECTIVES: (1) The student will improve his/her image; (2) To learn self-respect; (3) To show respect for others; and (4) The student will develop acceptable personality and character. Set limits on the child's behavior, not their emotions. EXAMPLE: Although they may feel angry and express that anger they should not strike out at some one because of it. You should accept and acknowledge teenager's feeling -but- you do not have to accept his/her behavior. GOALS AND OBJECTIVES: (1) The student will demonstrate the concepts of appropriate behavior; Students will learn personality adjustment; and (2) (3) Students will learn to handle Do not relinquish your authority. reason behind your decisions that explain to the child; not to persuade have to agree with you. disagreement. Share with your children the affect them. The idea is to the child. The child does not (2) GOALS AND OBJECTIVES: (1) Learning appropriate behavior at appropriate times; (2) Students will learn to follow direction; and (3) Student's will learn how to be supervised. Make your rules and expectations as explicit as possible. This by itself will cut down on the number of battles with children. It's less stressful and destructive to others if those boundaries are clear and reasonable. GOALS AND OBJECTIVES: (1 This will enable students to improve their opportunity for success; (2 Students will learn to deal with student/student conflicts; (3 Students will develop self-esteem and survival needs; and (4 The students to improve their opportunity for success. Admit your mistakes. -Frustrated teachers, parents and administers sometime, mete out inappropriately severe punishment in the heat of the moment, and then worry that if they change their minds their children will see them as weak. -If you have been unreasonable in your discipline because you were very angry, admit that to the child and correct the punishment. -Even if they are enforced after a few weeks, the child will often forget why they are being punished, and will simply become resentful. -It does not undermine your authority , it ad~ to it. -They will think more highly of you than if you stuck with what you had said. -Just do not do it every time. (3) GOALS AND OBJECTIVES: (1) The student will demonstrate social development; (2) The student will develop emotional stability; and (c) Students will learn to have a sense of humor and to be reliable. SURVIVAL SKILLS DEVELOPING BASIC SKILLS FOR EMPLOYMENT GOALS: The Job Development Specialist will provide the participant with the appropiate intervention techniques and l~uidance as necessary to improve his/her opportunity for employ- ment. We will make students aware of their current status and capabilities. Students will be informed of the minimum expectation of the average employee and what he/she must do to meet these expectations. This will increase the probability that the participant will become a contributing member of society through increased social and vocational competen- cies. The program measures and utilizes self-evaluation, self-esteem, behavior modification and positive reinforcernent to enable students to improve their opportunities for success in a classroom setting, the world of work, and in the community. MOTIVATING FACTORS: l. Ensure rewards 2. Provide stretch 3. Examine your strengths 4. Care 5. Expect excellence 6. Listen actively 7. Find others strengths 8. Provide positive reinforcement 9. Lead by example 10. Obtain involvement Melvin Garrett Job Development Instructor/Outreach Counselor LESSON PLAN OBJECTIVE: Introduce students to Alternative Education Focus Activity: To provide background of Orientation program To share staff expectations To share history of Alternative Education To share/provide rules Focts Activity: To learn self-respect To show respect for others How to act (concepts of behavior in classroom) Learning appropiate behavior at appropiate time Focus Activity: Students will learn Students will learn Students will learn Students will learn good grooming/personal hygiene to follow direction personality adjustment to handle disagreement Focus activity: Students will learn Students will learn Students will learn Students will learn to be good students to deal with student/student conflicts to deal with student/staff conflicto how to be supervised Focus Activity: Students will learn to be on time Students will learn the importance of being patient Staff will challenge students to do their best Students will learn to have a sense of humor/to be reliable Check for understanding/Student Practice F ' Open and Honest/Student eedback/Self-evaluation Students will have questions and answers Students will give feedback to staff LESS©iq I~LAN SURVIVAL SKILLS: DEVELOPING BASIC SKILLS FOR EMPLOYMENT OBJECTIVE: Introduce students to Pre-employment Training and/or Developing Employment Skills Focus Activity: Focus Activity: Focus Activity: Focus Activity: 1. Students will learn to write a Resume 2. Students will learn to complete a job application 3. Students will learn to share in job selection 4. Students will learn job search 5. Students will learn to write letters of application 1. Students will learn job interview skills 2. Students will learn job interview follow-up 3. Students will learn to have reasonable job expectations 1. Students will learn employee conduct 2. Students will learn how to be a good employee 3. Student will learn how to solve employer/employee conflicts 4. Students will learn how to be supervised 1. Students will learn job placement 2. Students will learn setting interview times 3. Students will learn to find transportation to the interview 4. Students will learn to file an application for a Social Security number * Check for understanding/Students Practice Open and Honest Staff Feedback and Student Feedback ORIENTATIOi,~ P~IILOStoPki Y GOALS AND OBJECTIVES FOR EMPLOYMENT 1. The student will improve his/her image. 2. The student will demonstrate the concepts of appropiate behavior. 3. The student will develop acceptable personality and character . The student will develop emotional stability. 5. The student will develop employable skills. 6. The student will develop economic understanding and self-confidence. 7. The student will discover his/her talents. 8. The students will develop self-esteem and survival needs. 9. The student will demonstrate social development. 10. This program will enable students to improve their opportunity for success. NEEDED MATERIALS: 1. Pencil and/or pen (students need to pro, de) 2. Notebook and paper (students need to pro,de) 3. Handout 4. Books