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Council Actions 11-19-90
Fitzpatrick (30308) REGULAR ~EEKLY SESS10N ...... ROANOKE CITY COUNCIL November 19, 1990 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All Present. The invocation will be delivered by Mayor Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. BID OPENINGS A. Bids for Civic Center Auditorium interior renovations. Eight bids were referred to a committee composed of Messrs. White, Chairman, Snead and Clark for tabula- tion, report and recommendation to Council. Bids to replace seven (7) security doors, frames and hardware at the Juvenile Detention Home. Six bids were referred to a committee composed of Messrs. White, Chairman, Ritchie and Clark for tabula- tion, report and recommendation to Council. C-1 CONSENT AGENDA (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE ~ILL BE NO SEPAI~.~TE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM ~ILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Cout~cil to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various (i) C-2 C-3 C~4 C-5 C-7 C~8 C-9 authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 iA) (1), Code of Virginia (1950), as amended. A communication from Council Member David A. Bowers transmitting the 1989-199~ Annual Report of the City of Roanoke Redevelopment and Housing Authority. RECOMMENDED ACTION: Receive and file. A communication from Ms. Sharon L. Carrington, Registrar, transmitting an abstract of votes cast in the General and Special elections held in the City of Roanoke on Tuesday, November 6, 1990. RECOMMENDED ACTION: Receive and file. A report of the City Manager with regard to a complaint relating to stormwater runoff damage at 5127 Victoria Street, RECOMMENDED ACTION: Receive and file. A report of the City Manager with regard to a request for funds by Mr. Melvin Garrett for a program to be known as "Reach and Teach." RECOMMENDED ACTION: Receive and file. Qualification of Mr. Robert K. the City of Roanoke Transportation term ending October 31, 1994. Bengtson as a member of Safety Commission for a RECOMMENDED ACTION: Receive and file. Qualification of Mr. Richard L. Jones as a member of the Architectural Review Board for a term ending October 1, 1994. RECOMMENDED ACTION: Receive and file. Qualification of Mr. Harry F. Collins, Sr., as a member of the Board of Adjustments and Appeals, Building Code, to fill the unexpired term of Mr. Paul V. Childress, Jr., ending September 30, 1994. RECOMMENDED ACTION: Receive and file. Qualification of Mr. Harry F. Collins, Sr., as a member of the Board of Fire Appeals for a term ending September 30, 1994. RECOMMENDED ACTION: Receive and file. (2) 3. Hearing 4. Petitions a. REGULAR AGENDA of Citizens Upon Public Matters: None. and Communications: A communication from the Roanoke City School Board requesting appropriation of funds to various school accounts. 30308-111990. (7-0) Adopted Ordinance No. Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: A report recommending appropriation of $30,704.00 in revenue excess from the Capital ~aintenance and Equipment Replacement Program to the Law Library's fiscal year 1991 operating budget. Adopted Ordinance No. 30309-111990. (7-0) A report recommending appropriation of additional State funding for the Employment and Training Consortium. $167,900.40 in Fifth District Adopted Ordinance No. 30310-111990. (7-0) Adopted Ordinance No. 30311-111990 authorizing execu- tion of Amendment No. 2 to short term CDBG float loan agreement as amended by Amendment No. I with Downtown Associates and Dominion Bank, in order to provide for extension of the term of the loan, upon certain terms and conditions. (5-0, Mayor Taylor and Mr. Fitzpatrick abstained from voting.) Director of Finance: 1. A financial report for the month of October, 1990. (3) A report of the committee appointed to tabulate bids received for painting the ground floor and first floor of the Commonwealth Building, 210 West Church Avenue, 6. Reports of Committees: Received and filed. 10. recommending that all bids be rejected and that the project be readvertised when approval has been received from the Commonwealth of Virginia. Council ~ember William White, Sr., Chairman. Adopted Resolution No. 30312-111990. (7-0) Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 30303, on second reading, rezoning a tract of land located at 617 South Jefferson Street, identified as Official Tax No. 1013313, from C-3, Central Business District, to H-l, Historic District overlay. Adopted Ordinance No. 30303-111990. (7-0) bo Ordinance No. 30304, on second reading, rezoning a portion of a tract of land located at 2306 Peters Creek Road, N. W., identified as Official Tax No. 6160633, from RM-2, Residential Multi-Family, ~edium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Adopted Ordinance No. 30304-111990. (7-0) 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed Dy Council. Other Hearings of Citizens: The Mayor appointed Council Member David A. Bowers as Chairman of the Legislative Committee. Certification of Executive Session. (6-0, Mr. Fitzpatrick was absent.) Appointed the following persons: Mr. Robert L. Hopkins - Youth Services Citizen Board Mr. Vernon M. Danielsen - Roanoke Civic Center Commission Mr. Acree Hayes City of Roanoke Transportation Commission Safety (4) Office of the Mayor November 19, 1990 The Honorable Vice-~ayor and Members of Roanoke City Council Roanoke, Virginia Dear ~4rs. ~owles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended. Sincerely, Noel C. Taylor Mayo r NCT: se Room 452 Municipal Building 215 Church Avenue, S. w., Roanoke, Virginia 24011 (703) 981-2444 Office of the Council November 19, 1990 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I am pleased to present to you again this year, as your liaison to the City of Roanoke Redevelopment and Housing Authority, the Annual Report of the Authority. You will note from the introductory statement from Dr. ~endell H. Butler, the Chairman of the Board of Commissioners, that the Authority has had another successful year of operation on behalf of the citizens of our City. included in their 1989-1990 accomplishments are the addition of 50 units to the Section 8 program under the "Operation Boot Strap" Program, obtaining CIAP federal funding for improvements at Hurt Park and ~orningside Manor, the sale of land in the Downtown East Redevelopment Project for the construction of new office buildings for Norfolk Southern Corporation, and a five story parking facility adjacent to the No. I Fire House. On behalf of Dr. Butler, the other members of the Board of Commissioners, Herbert McBride, the Executive Director, and all of the staff, I can assure you that every effort is being made to provide quality housing for the needy and elderly of our City, as well as deYeloping successful economic development projects for our downtown area and other neighborhoods in the City. I would respectfully request that this letter and the attached 1989-1990 Annual Report of the City of Roanoke Redevelopment and Housing Authority be placed on the Consent Agenda for the City Council meeting scheduled for Monday, November 19, 1990, and thereafter that it be received and filed. Best personal regards to each of you. Sincerely, Council ~4embe r DAB:fa DAB12 Room456 Munlci~lBul~i~ 215 ~u~ Aven~SWRoanol~e.~nia2~11 (7~)98~-2~t The Honorable Mayor and Members of the Roanoke City Council November 19, 1990 pc: Mr. Herbert D. McBride, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. ~., Roanoke, Virginia 24017 Members, Roanoke Redevelopment and Housing Authority Board of Commissioners Office of the City Clerk November 20, 199U File #4~ ,~s. Sharon L. Carringlon Registrar Roanoke, Virginia Dear ~s. Carrington: Your communication transmitting an abstract of votes cast in the General and Special elections held in the City of Roanoke on Tuesday, November 6, 1990, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 19, 1990. On motior~, duly seconded and unanimously adopted, the com- mur~ication ~s receivea and filed. Sincerely, ~ary F. Parker, C~C/AAE City Clerk ~FP:ra Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2S41 DATE: TO: FROM; SUBJECT: CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION November 8, 1990 Mary F. Parker, City Clerk Sharon L. Carrington, Registrar~ Abstracts for November 6, 1990 election Please find attached one attested copy of the abstract of votes cast in the General & Special Elections held in the City of Roanoke on November 6, 1990. Thank you. ABSTRACT OF VOTES cast in the (~)~/City of Roanol~e Virginia, at the November 6, 1990 General Election, for: MEMBER UNITED STATES SENATE Na~*e~ of Ca~didate~ JOHN W. WARNER NANCY B. SPANNAUS Susan Small Vic Thomas Frank S. Robertson Kevin Broderick Mark Yatrofsk¥ Jack Gorgon Kent Willis John Worley (In l~gure~) 18,233 3,878 1 1 1 1 13 1 1 1 (continue on r~ver~e eide, tf n~eded) We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 6, 1990, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for Member of the Senate in the Congress of the United States. Given under our hands this A copy teste: 8th day of November, 1990. Cha~rrnan --Vice Chairman Secretary Secretary, Electoral Board lt~-MBER, UNITED STATES SENATE ~nmu~fCity of Roanoke November 6, 1990 General Election Pa~e 2 of 2 M. Womack Richard Kunkel Oliver North Gordon C. Kendall John Warner Bill Redpath Robert McCleary Mickey Mouse General William Rosson Harold Hoback Granger McFarlane 1 1 1 1 1 1 1 1 ABSTRACT OF VOTES cast in the l(~maltl~/City of ~ 'qrginia, at the November 6, 1990 General Election, for: Roanoke MEMBER HOUSE OF REPRESENTATIVES 6th District Tot~vot~ l~eil~d Na,.~ofC~lidat~ James R. "Jim" Olin 20,026 Gerald E. "Laser" Berg 2,971 Bern Ewert 1 Mary Sue T~r¥ 1 Frank S. Robertson 1 J. C. Hawkins 1 J. C. Watkins 2 Ronald Worley 1 Malford Trumbo 1 M. Womack 1 (continue on ~mr~stde, We, the undersigned Electoral Board, upon ~xarnination of the official record* deposited with the Clerk of the Circuit Court of the election held on November 6, 1990, do hereby certify that the above is a true and correct .Abstract of Votes cast at said election for Member of the House of Representatives in the Congress of the United States. Given under our hands this A copy tezt~. 8th day of November, 1990. Chcdrrtmn Vice Chairman Secretary Secretary, Electoral Board MEMBER, HOUSE OF REPRESENTATIVES 6th District ~al~/City of Roanoke November 6, 1990 General Election Page 2 of 2 Charles Judd Steve Haner Lee Eddy John Scott Stephens Mickey Mouse Caldwell Butler General William Rosson H. T. Nase Wayne Reiley Dudley Emick 1 1 1 2 1 2 1 1 1 1 ABSTRACT OF VOTES cast in the l~m~0~/City of · Virginia, at the November 6, 1990 Special Election, for: Roanoke PROPOSED CONSTITUTIONAL AMENDMENTS QUESTION 1: Shall the Constitution of Virginia be -mended to authorize lower tax rates on personal property belonging to persons sixty-five and older, or permanently and totally disabled, in defined cases? Y~S 18,949 NO 3,585 QUESTION 2: Shall the provision in the Constitution of Virginia pertaining to the Literary Fund be -mended so that proceeds from property seized and forfeited to the Commonwealth for drug law violations can be used to promote law enforcement? Y~S 17~789 NO 3,969 QUESTION 3: Shall the Constitution of Virginia be --~ended to authorize a new category of local debt for transportation purposes which would be secured by pledged local tax revenues, subject to limits on the -mount of the debt, and exempt from county voter approval requirements and municipal debt limits? YES 7,386 NO 13,326 PROPOSED CONSTITUTIONAL AMENDMENTS /~m~m:~,/City of . Roanoke November 6, 1990 Special Electio~ Page 2 of 2 QUESTION 4: Shall the Constitution of Virginia be amended to authorize a new category of state debt for transportation purposes which would be secured by pledged tax revenues, subject to limits on the amount of the debt, and not require voter approval? Y~S 6,392 NO 14,179 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 6, 1990, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for and against the proposed amendments to the Constitution of Virginia. Given under our hands this Sth day of November, 1990. A copy teste: Chairman Vice Chairman Secretary Secretary, Electoral Board Roanoke , Virginia, ABS. TRACT OF VOTES cast in theg~t~iofy./ City of at the special election held on November 6 · 19 90 , on the following question or proposition: PROimOS]~D CON~OLIDA'I~ON QUESTION: Shall the County of Roanoke and the City of Roanoke eomolidate? Tolal Votes R~ceiv~:t (In FOR (Yes) 15.956 AGAINST (No) 7,454 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election on November 6 ,19 90 , do hereby certoCy that the above is a true and correct Abstract of Votes cast at said election for and against the question or proposition set forth above. Given under our hands this A cop), res e' 8th day of November , 19 90 . ~-/~-~'~'~?~'- ~/-~/ ' ~-~ce Chairman Secretary, Electoral Board Roanoke, Virginia November 19, 1990 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Informational Report Ms. Frances F. Mathena 5127 Victoria Street, N.W. Drainage Complaint I. Background: September 20~ 1988, Mrs. Mathena contacted City Engineer's office regarding stormwater runoff from street eroding her property. She was notified that the 5000 and 5100 blocks of Victoria Street are on the City's curb and gutter request list. City Engineer's office issued a work order to the Street Maintenance department to install an asphalt berm to help keep the flow from the street in the street right of way and reduce erosion on her property. The berm was installed in October, 1988. II. Current Situation: Mrs. Mathena appeared before City Council on October 22, 1990 and requested relief from the stormwater runoff from the street. 5000 and 5100 blocks of Victoria Street are still on the City's pending list for curb and gutter improvements. That list of requests from citizens totals in excess of $7.7 million. Engineering Department personnel met with Mrs. Mathena on October 25, 1990 and assessed the problem with her. It seems that the original asphalt berm has been damaged and is no longer effective. Page 2 III. Conculsion: Work Order #156117A has been issued to the Street Maintenance Department to remove the old berm and built-up gravel and to rework the shoulder area in the form of a swale four (4") inches deep with an asphalt berm formed along property side edge. Mrs. Mathena is in agreement with this. Street Maintenance indicates the work should be accomplished by the middle of November, weather permitting. Respectfully submitted, W. Robert Herbert City Manager WRH/VRD/mm CC: City Attorney Director of Finance Director of Public Works City Engineer Manager, Street Maintenance Office of the City Clerk November 20, i990 Fi le #467-304 Mr. ~. Robert ~erbert City ~anager Roanoke, Virgiaia Oear Mr. Herbert: Your report with regard to a request for funds by ~r. ~elvin Garre~t for a program to be known as "Reach and Teach," was before the Council of the City of Roanoke at a regular meeting held on Monday, ~ovember 19, 1990. On motion, uuiy seconded and unaaimously adopted, the report ~'as received and filed. Sincerely, Mary F. Parker, C~C/_aAE City Clerk ~FP:ra pc: ~r. Melvin Garrett, Virginia 24017 706 Gilmer Avenue, ~. ~., Roanoke, Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (?03) 981-2541 Office of the City Manager November 19, 1990 Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Taylor and Members of Council: Subject: Funding Proposal by Mr. Melvin Garrett - "Reach and Teach" Program At your September 24, 1990, regular meeting, Mr. Melvin Garrett presented to you a request for funding in the amount of $75,000.00 to support a program which he had developed to provide services to youth. Council referred this matter to me for study and a recommendation back to City Council. The Director of Human Resources, Mr. James D. Ritchie, met with Mr. Garrett on several occasions to review his proposal in detail. Mr. Ritchie has informed me that Mr. Garrett's proposal, although well intended, needs considerable work in terms of the development of the program strategy, as well as financing. Additionally, Mr. Garrett's program, in order to be successful, requires con- siderable coordination with the school system, as well as other community based agencies, which relationships have not yet been defined or consummated. Finally, given the position we currently find ourselves in, relative to state and federal funding reductions, I could not recommend local funding for this project as this expenditure was not anticipated when City Council adopted its fiscal year 1990-91 General Fund Budget. Mr. Garrett was, however, given information by Mr. Ritchie on how to apply for grants that may be available for this purpose. This correspondence is intended to inform you of our response to Council's desire that we work with Mr. Garrett on this matter. I recommend that you receive and file this report as a part of your November 19, 1990, consent agenda. WRH/ga cc: Respectfully submitted, W. Robert Herbert City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. James D. Ritchie, Director of Human Resources Mr. Melvin Garrett Room 364 Municipal Building 215 Church Avenue~ S W Roanoke, Virginia 24011 (703)981-2333 0-2 Oath or Affirmation of Office 8ta~ o] Vi~'ginia, tits/ o] Roanoke, to I, Robert Ko Bengtson -, do s~lemnly swear (or affirm) that ! will support the Constitution of the United States, and the Constitution of the State of Virginia, and that ! will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Transportation Safety Co~nission for a ter~ ending October 31, 1994. according to the best of my ability. So help me God. Office of the City Clerk ¥ovember 7, 1990 File ~5-20 Mr. Robert K. Be,~gtson 4394 Summerset Drive, S. Roanoke, Virgi,~ia 24514 Dear Mr. Bengtson: At the regular meeting of the Council of the City of Roanoke hela on Monday, November 5, 1990, you were reelected as a member of- the City of Roanoke Transportation Safety Commission /'or a term ending October 31, 19~4. Enclosed you will find a Certificate of your election and an Oat8 or Affirmation of Office ~hich may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the tnird floor of the Roanoke City Courts Facility, 315 Church Avenue, $. ~. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you t~ere reelected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, [ am enclosing copy of the Freedom of Information Act. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk ~FP:ra Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 COMMONWEALTH OF CITY OF ROANOKE VIRGINIA ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the fifth day of November, 1990, ROBERT K. BENGTSON was reelected as a member of the City of Roanoke Transportation Safety Commission for a term ending October 31, 1994. Given under my hand and the Seal of the City of Roanoke this seventh day of November, 1990. City Clerk Office of the City Clerk November 20, 1990 File #15-249 Mr. ~. L. ~,hitwell, Chairman Architectural Review Boara 1255 Keffield Street, ¥. W. Roanoke, Virginia 24019 Dear Ur. ~;hitwell: This is to advise you that ~r. Richard L. Jones has qualified as a member of the Architectural Review Board for a term ending October 1, 1994. Sincerely, Uary F. Par~er, CV~C/AAE City Clerk UFP:ra pc: Us. Evelyn S. Gunter, Secretary, Architectural Review Board Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 0-2 Oath or Affirmation of Office State o] Virginia, City of Roanoke, . do solemnly swear (or affirm) that I wiJl support the Constitution of the United States, and the Constitution of the State of Virginia, and that ! will faithfully and impartially discharge and perform all the duties incumbent upon me as a ~ne~nber oJ! thc Arch:tectuzal kevlew Bo~.rd io~' a term ending Octob~_~ 1, t994. Subscribed and sworu to before me, this. ~ ~ ~ -- - ~day of_ '~6~/~,~_7~__~ __ ~~ ~/~ ~, Deputy Clerk Office of the City Clerk Gctober 3, 1990 File #15-249 Mr. Richard L. Jones 3324 Timberview Road, N. Roanoke, Virginia 24019 Dear ,~r. Jones: At the regular meeting of the Council of the City of Roanoke held on Monday, ©ctober 1, 1990, you were appointed as a member of the Architectural Review Board for a term ending October 1, 1994. Enclosed you will find a Certificate of your election ann an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, Please return one copy of the Oath of Office to Room 456 in the ~unicipal Building prior to servinq in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. '~ ~ ~Sincerely' ,~4ary F. Parker, C~IC/AAE City Clerk A4FP:ra EriC o pc: ~r. ~. L. ~hit~ell, Chairman, Architectural 1255 Keffield Street, N. W., Roanoke, Virginia Ms. Evelyn S. Gunter, Secretary, Architectural Review Board, 24019 Review Board Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 COmmONWEALTH OF CITY OF ROANOKE VIRGINIA ) ) TO-~ ' t: ) I, ~ary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, ~o hereby certify that at a regular meeting of Council held on the first day of October, 1990, RICHARD L. JONES was elected as a member of the Architectural Review Board for a term ending October 1, 1994. Given under my hand and the Seal of the City of Roanoke this third day of October, 1990. City Clerk Office of the City Clerk November 20, 199U File #15-64 ~r. Ronald H. Miller Building Commissioner/Zoning Administrator Roanoke, Virginia Dear Mr. Hiller: This is to advise you that Mr. Harry F. Collins, qualified as a member of the Board of Adjustments and Buildinq Code, to fill the unexpired term of Mr. Childress, Jr., resigned, ending September 30, 1994. Sincerely, Mary F. Parker, C~C/AAE City Clerk Sr. , has Appeals, Paul ~. ~FP:ra Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 0-2 Oath or Affirmation of Office State o] Vi~'~inia, Cit~ o] l~oanoke, to · do solemnly swear (o~' ~fllrm) that I will support the Constitution of the United States, and the Constitution of the State of ¥irginia, and that ! will faithfully and irapa~ially discharge and perform all the duties iucumbent upon me as ~" ~nd~ ~ ,~:p,~ ~! ~:,: 3(~, 1994. according to the best of my ability. So help me God. Office of the City Clerk November 7, 1990 File #15-70-64 Mr. Harry F. Collins, Sr. 6603 Northway Drive, N. ~. Roanoke, Virginia 24U19 Dear ~lr. Collins: At the regular meeting of the Council of the City of RoanoKe held on Monday, November 5, 1990, you were elected as a member of the Board of Fire Appeals; ann as a member of the Board of* Adjustments and Appeals, Builaing Code, to fill the unexpired term of Mr. Paul V. Childress, Doth terms ending on September 30, 1994. Enclosed you will find Certificates of your election and Gati~s or Affirmations of ©ffice which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the t~ird floor of the Roanoke City Courts Facility, $15 Church Avenue. Please return one copy of each Oath of Office to Room 456 ,in the ~unicipal Buildirig prior to serving in the capacities to which you were elected. For your information and pursuant to Section 2.1-$41.1, Code of Virginia (1950), as amended, [ am enclosing copy of the Freeaom of Information Act. MFP : ra Sincerely, Mary F. Parker, CMC/AAE City Clerk ErIC pc: Mr. Ross C. Hart, Chairman, Board of Fire Appeals, Street, S. ~., Roanoke, Virginia 24011 Mr. Raleigh ~. Quarles, Fire Chief Mr. Ronald H. Miller, Building Commisioner/~oning Administrator 308 Second Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 COM~4ONli, EAL TH OF CITY OF ROANOKE VIRGINIA ) ) To-wit: ) [, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the fifth day of November, 1990, HARRY F. COLLINS, SR., was elected as a member of the Board of Adjustments and Appeals, Building Code to fill the unexpired term of Paul V. Childress, Jr., ending SeptemOer 30, 1994. Given under my hand and the Seal of the City of Roanoke this seventh day of November, 1990. City Clerk Office of the City Clerk A~ovember 20, 1990 File #15-70 Mr. Ross C. ~art, Chairman Board of Fire Appeals 308 Second Street, Roarioke, Virgiaia 24011 Dear ,~4r. Hart: This is to advise you qualifiect as a member of ending September 30, 1994. that ~r. Harry F. Collins, Sr., has the Board of Fire Appeals for a term Sincerely, ~ Mary F. Parker, C~C/AAE City Clerk MFP:ra pc: Mr. Rawleigh ~. Quarles, Fire Chief Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 0-2 Oath or Affirmations, of Office State ot Vir~linia, ~i~gt o~ Roanoke, to.wi~: ., do solemnly swear (or ~rm) ~it I wffi aup~rt the Constitution of the United States, and the Constitution of the State of Virginia, and that I wffi faithfully and impa~ially discharge and perform all the duties incumbent upon me aa according to the best of my ability. So help me God. ubscribed and sworu to before me, this COMMONWEALTH OF CITY OF ROANOKE VIRGINIA ) ) To-wit: ) I, Nary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the fifth day of November, 1990, HARRY F. COLLINS, SR., was elected as a member of the Board of Fire Appeals for a term ending September 30, 1994. Given under my hand and the Seal of the City of Roanoke this seventh day of November, 1990. City Clerk Office of the City Clerk November 20, 1990 File #60-467 ~r. Joel ~. Schlanger Director of Finance Roanoke, Virginia Oear ~r. Schlanger: I am attaching copy of ~rainance No. 30308-111990 amending and reordaining certain sections of the 1990-91 General and Grant Funa$ Appropriations, providing for the appropriation of $13,550.00 from the Roanoke City School portion of Capital ~aintenance and Equipment Replacement Program funds to be used for roof replacement ann related professional fees; and appropriation of funds to five specific grant programs. Ordinance No. 303U8-111990 was adopted by the Council of the City of Roanoke at a reqular meetinq held on Monday, ~ovember 19, 1990. Sincerely, f/~~ ~lary F. Parker, C,~IC/AAE City Clerl~ MFP:ra Enc. pc: ~r. ~. Robert Herbert, City Manager Mr. James M. Turner, Jr., Chairman, Roanoke City School Board, P. O. Box 1689, Salem, Virginia 24153 Dr. ~ran~ P. Tota, Superintendent of Schools, P. G. Box 13145, Roanoke, Virginia 24031 ~r. Richard L. Kelley, Executive for ~usiness Affairs and Clerk of the Board, P. G. Box 13105, Roanoge, Virginia 24031 ~r. Barry L. Key, ~anager, ~ffice of ~anagement and Budget Room 456 Municipal Building 2~5 Church Avenue, S.W. Roanoke, Virginia 2,{011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th Day of November, 1990. No. 30308-111990. AN ORDINANCE to amend and reordain certain sections of the 1990-91 General and Grant Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 General and Grant Funds Appropriations, be, and the same reordained to read as follows, in part: are hereby, amended and General Fund Appropriations 'Education Facilities (1-2) ................................... Fund Balance Capital Maintenance and Equipment Replacement Program - Schools - Unappropriated (3) ............ Grant Fund Appropriations Education Title IIA Training (4) ............................. Juvenile Detention Home 90-91 (5-7) ................ Magnet School 90-91 (8-9) .......... - Environmental Education Mini-Grant i~6~i~~ Hurt Park Tutorial Program 90-91 (12-15) ........... $65,834,881 1,010,085 485,111 $16,813,494 130 80,553 1,729,330 3,500 4,700 Revenue Education Title IIA Training (16) ............................ Juvenile Detention Home 90-91 (17) ................. Magnet School 90-91 (18) ........................... Environmental Education Mini-Grant (19) ............ Hurt Park Tutorial Program 90-91 (20) .............. 1) Professional Fees 2) Roof Replace- ment 3) CMERP-Schools 4) Tuition 5) Travel 6) Instructional Supplies 7) Equipment 8) Indirect Costs 9) Equipment 10) Field Trips 11) Instructional Supplies 12) Teacher 13) Soc. Security 14) Travel 15) Instructional Supplies 16) Federal Grant Receipts 17) State Grant Funds 18) Federal Grant Receipts 19) State Grant Receipts 20) State Grant Receipts (001-060-6004-6896-0829 (001-060-6004-6896-0851) (001-3324) (035-060-6425-6334-0382) (035-060-6586-6554-0551) (035-060-6586-6554-0614) (035-060-6586-6554-0821) (035-060-6962-6307-0212) (035-060-6962-6307-0822) (035-060-6970-6100-0583) 035-060-6970-6100-0614) 035-060-6971-6000-0121) 035-060-6971-6000-0201) 035-060-6971-6000-0554) 035-060-6971-6000-0614) 035-060-6425-1102) 035-060-6586-1100) (035-060-6962-1102) (035-060-6970-1100) (035-060-6971-1100) ) $ 1,055 12,495 (13,550) 130 20O ( 400) 1,000 304 13,569 1,235 2,265 3,745 287 5OO 168 130 800 13,873 3,500 4,700 $16,813,494 130 80,553 1,729,330 3,500 4,700 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. c,~ o~ .OANOK£. VA. November 19, 1990 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request for the Appropriation of CMERP Funds and Grant Funds I have reviewed the attached report to appropriate funding for the School Board. This report will appropriate $13,550 from the School portion of CMERP funds for a roof replacement and related professional fees. This report will also appropriate funds grant programs. All of these grants are funded with or state funding; no local match is required. I recommend that you concur with this School Board. under five 100% federal request of the JMS/pac '~ James M. Turne~, Jr., Cholrman Solly$ T. Cole~ ~ce ~olr~ ~1~ C. Cu~ls floanoke - City School Board Chc~les LU. Day Thomas L Orr Finn D. Plncus Velma $. Self Frank p. Toro, Superintendent Richard L Kelley, Clerk of th~ Board P.O Box 13105, Roanoke, Virginia 24031 · 703-981.2_z,81 November 14, 1990 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official action at its meeting of November 13, 1990, the School Board respectfully reauests City Council to appropriate funds to the following school accounts: Grant No. 6425- Grant No. 6586- $130.00 for the Title II-A Training program to provide tuition for selected students to attend the GED courses offered by Roanoke City Schools. The program has been prefunded by federal funds. $800.00 for the Juvenil~ Detention Home program to provide funds for the salary and expenses of the two educational coordinators at the detention home. The program is one hundred percent reimbursed by state funds. Grant No. 6962- Grant No. 6970- Grant No. 6971- $13,873.00 for the Magnet School program for 1990-91 to provide for the operation of the Elementary Magnet School Program. The program is one hundred percent reimbursed by federal funds. $3,500.00 for the Environmental Education Mini-Grant to provide environmental education and river/stream protection activities in the Middle School Scholars Program. The program is one hundred percent reimbursed by the Virginia Environmental Endowment. $4,700.00 for the Hurt Park Tutorial Program to provide for an after school tutorial program at Hurt Park Elementary School. The program is one hundred percent reimbursed by the Department of Education and Central Fidelity Banks, Inc. Excellence In Education- Members of Council Page 2 November 14, 1990 The Board further requests that $13,550.00 be appropriated from the 1990-91 Capital Maintenance and Equipment Replacement Fund. The funds will be used for the replacement of the roof of the Administrative Building at Patrick Henry High School and for related professional fees. The approval of these requests will be appreciated. Sincerely, J A Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg cc: Mr. James M. Turner, Jr. Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. /~Mr. W. Robert Herbert r. Wilburn C. Dibling ~/ Mr. Joel M. Schlanger (with accounting details) ROANOKE CITY SCHOOh BOARD Roanoke, Virginia APPROPRIATION~UEST Title II-A Training 6425 035-060-6425-6334-0382 Appropriation Unit Z4Q Tuition $ 130.00 035-060-6425-1102 Federal Grant Receipts $ 130.00 The Title II-A Training program provides tuition for selected students to attend the GED courses offered by Roanoke City Schools. The program has been prefunded by federal funds. The program ends dune 30, 1991. November 13, 1990 RO~OKE CITY 8CHOOh BOARD Roanoke, Virginia APPROPRIATION REQUEST Juvenile Detention Home 1990-91 6586 035-060-6586-6554-0551 035-060-6586-6554-0614 035-060-6586-6554-0821 Appropriation Unit Z3N Travel 200.00 Instructional Supplies ( 400.00) Equipment 1,000.00 $ 800.00 035-060-6586-1100 State Grant Receipts $ 800.00 The Juvenile Detention Home program provides'funds for the salary and expenses of the two educational coordinators at the detention home. One hundred percent of expenses are reimbursed by state funds. The above appropriation represents additional state funds made available for the second coordinator at the detention home. The program will end June 30, 1991. November 13, 1990 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION. REQUEST Magnet School 1990-91 6962 035-060-6962-6307-0212 035-060-6962-6307-0822 APpropriation Unit Z3H Indirect Costs $ 304.00 Equipment 13,569.00 $ 13r873.00 035-060-6962-1102 Federal Grant Receipts $ 13,873.00 The Magnet Schools program for 1990-91 will provide for the operat'ion of the Elementary Magnet School Program. The above appropriation represents additional funds provided for the program. The program is one hundred percent reimbursed by federal funds and will end June 30, 1991. November 13, 1990 RO~Oi~ CI~ SCHOOL BOA~ Roanoke, Virginia APPROPRIATION REQUEST Environmental Education Mini-Grant 6970 035-060-6970-6100-0583 035-060-6970-6100-0614 APpropriation Unit Z3W Field Trips Instructional Supplies 1,235.00 ..2,265.00 3,500.00 035-060-6970-1100 State Grant Receipts $ 3,500.00 The Environmental Education Mini-Grant is one hundred percent funded by the Virginia Environmental Endowment. The funds will be used to provide environmental education and river/stream protection activities in the Middle School Scholars Program. The program will end June 30, 1991. November 13, 1990 ROANOKE CITY SCHOOI, BOARD Roanoke, Virginia 035-060-6971-6000-0121 035-060-6971-6000-0201 035-060-6971-6000-0554 035-060-6971-6000-0614 Appropriation Unit Z3X 035-060-6971-1100 APPROPRIATION REQUEST Hurt Park Tutorial Program 90-91 6971 Teacher $ 3,745.00 Social Security 287.00 Travel 500.00 Instructional Supplies _ 168.00 $ ~,4,700.00 State Grant Receipts 700.00 The Hurt Park Tutorial Program is one hundred percent funded by the Department of Education and Central Fidelity Banks, Inc. The program will provide for an after school tutorial program at Hurt Park Elementary School. The program will end June 30, 1991. November 13, 1990 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia ~PPROPRIATION REQUEST Patrick Henry High School Roof Replacement Capital Maintenance and Equipment Replacement Fund Request II 001-060-6004-6896-0829 001-060-6004-6896-0851 Appropriation Unit ZD1 Professional Fees Roof Replacement $ 1,055.00 12,495.00 $ 13,550.00 The abo~e appropriation represents the second request' for proceeds from the 1990-91 Capital Maintenance and Equipment Replacement Fund. The funds will be used for the replacement of the roof of the Administrative Building at Patrick Henry High School and for related professional fees. November 13, 1990 Office of the City Clerk November 20, 1990 File #60-27o-323-Z90 Mr. Joel M. $chla~zger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attac~ing copy of Ordinance No. 30309-111990 amending and reordaining certain sections of the 1990-91 General Fund Appropriations, providing for the appropriation of $30,704.00 in revenue excess from the Capital ~4aintenance and Equipment Replacement Program to the fiscal year 1991 operating buciget of the Law Library; increasing the fiscal year 1991 revenue estimate for Law Library Fees in the General Fund by $11,000.00; and appropriation to certain Law Library accounts. Ordinance No. 30309-111990 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, Noveraber 19, 1990. Sincerely, ~~ ~ary F. Parker, CMC/AAE City Clerk ~FP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Ms. Beverly A. Bury, City Librarian ~r. Barry L. Key, Manager, Office of A~nagement and Budget Room 456 Municipal Building 215 Church Avenue, S,W. Roanoke, Virginia 24011 (703) 981.2541 AN ORDINANCE the 1990-91 General emergency. WHEREAS, for Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th Day of November, 1990. No. 30309-111990. to amend and reordain Fund certain sections of Appropriations, and providing for an the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: APpropriations Judicial Administration Law Library (1-6) ................................. Fund Balance Reserved CMERP - City (7) ......................... Revenues Charges for Current Services Court Costs (8) ................................... 1) Publications & Subscriptions 2) Furniture & Equipment 3) Other Equipment 4) Telephone 5) Expendable Equipment 6) Administrative Supplies 7) Reserved CMERP - City 8) Law Library Fees (001-054-2150-2040) $ 27,604 (001-054-2150-9005) 3,000 (001-054-2150-9015) 5,000 (001-054-2150-2020) 100 (001-054-2150-2035) 5,000 (001-054-2150-2030) 1,000 (001-3323) (30,704) (001-020-1234-0819) 11,000 $ 3,433,965 197,789 1,502,476 $ 6,600,971 601,348 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 19, 1990 Honorable Mayor and Members of City Council Roanoke, Virginia Members of Council: SUBJECT: LAW LIBRARY FY 91 BUDGET Background A. FY 91 Budget for the Law Library of }145~048 was adopted by Council in May, 1990. City Code Sec. 18-30(c) states "The assessments collected by the clerks of the courts under this section shall be remitted to the City Treasurer, who shall hold such assessments in a separate fund subject to disbursement for the maintenance of the Law Library." 1. Forty-one thousand seven hundred forty dollars ($41~740) more was collected in FY 90 than was appropriated or expended. Encumbrances of $11~038 from FY 90 were re-appropriated to the Law Library Budget by Ordinance Number 30146-70990 in July, 1990, bringing the Law Library FY 91 Budget to $156~085. Estimated revenues are based on the four-dollar ($4.00) filing fee collected for each case filed in the Circuit and General District Courts times the number of court cases from previous years. D. Revenue excess from the previous fiscal year is transferred to operating accounts during the following fiscal year. II. Current Situation Revenue excess of $30~704 from FY 90 should be appropriated from the Capital Maintenance and Equipment Replacement Program (CMERP) to the Law Library's FY 91 operating budget. FY 91 adopted revenue estimates and appropriations to the Law Library's operating budget should be increased by ~11~000 to reflect the $1.00 increase in filing fee effective October 1, 1989. III. Issues A. Quality of service to the public. B. Compliance with regulations. IV. Alternatives City Council authorize the appropriation of $30~704 in revenue excess from the CMERP and increase the adopted FY 91 revenue estimate and appropriations to the Law Library's operating budget by ~11~000. Quality of service to the public: Additional materials and equipment would be purchased to keep the Law Library collection and services current in order to meet the legal information needs of the general public as well as the legal community. Compliance with Regulations: The funds received from the four-dollar ($4.00) fee collected for each case filed in the Circuit and General District Courts will be used to support the operation of the Law Library as required by the Virginia and Roanoke City Codes. B. Do not authorize the transfer of revenue excess and increase of the Law Library's revenue estimate and appropriations. 1. Quality of service to the Public: Meeting the legal information needs of the general public and the legal community will be impaired. 2. Compliance with Regulations: The City will be in violation of the Virginia and City Codes. V. Recommendation: Council approve Alternative "A" and 1) appropriate }30~704 from the CMERP to the following accounts: Publications 001-054-2150-2040 $22,604 Furniture & Equipment 001-054-2150-9005 $ 3,000 Other Equipment 001-054-2150-9015 5,000 Telephone 001-054-2150-2020 $ 100 2) 3) increase FY 91 revenue estimate for Law Library Fees in the General Fund, account 001-020-1234-0819, by ~11,000 and appropriate $11,000 to the following Law Library accounts: Publications Expendable Equipment Administrative Supplies 001-054-2150-2040 001-054-2150-2035 001-054-2150-2030 $ 5,000 $ 5,000 $ 1,ooo WRH/JDR/BAB/:gr CC: Respectfully submitted, W. Robert Herbert City Manager Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Beverly A. Bury, City Librarian Office of the City Clerk November 20, 1990 File #60-246 ~r. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Ur. Schlanger: I am attaching copy of Ordinance No. 30310-111990 amending and reordaining certain sections of the 1990-91 Consortium Fur~d Appropriations, providing for the appropriation of $167,900.00 in additional State funding for the Fifth District Employment and Training Consortium. Ordinance No. 30310-111990 was adopted Dy the Council of the City of Roanoke at a regular meeting held on Monday, November 19, 2990. Sincerely, ~4ary F. Parker, C~C/_4AE City Clerk ~FP:ra Enc. pc: Ur. ~;. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Mr. Harry L. Key, ~anager, Office of ~anagement ann Budget Ms. Carolyn H. Harrett, Aaministrator, Fifth District Employment arid Training Consortium, 310 Campbell Avenue, $. ~., Roanoke, Virginia 24016 Room 456 Municipal Builc~ing 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th Day of Noven~er, 1990. No. 30310-111990. AN ORDINANCE to amend and reordain certain sections of the 1990-91 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1990-91 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Fifth District Employment & Training Consortium - FYgl (1-24) ....................................... Revenue Fifth District Employment & Training Consortium - FY91 (25) ......................................... 1) Wages 2) Fringes 3) Wages 4) Fringes 5) Travel 6) Communications 7) Supplies 8) Leases 9) Wages 10) Fringes 11) Travel 12) Communication 13) Supplies 14) Leases/Rentals 15) Wages 16) Fringes 17) Wages 034-054-9169-8010) $ 4,493 034-054-9169-8011) 812 034-054-9169-8110) 21,071 034-054-9169-8111) 4,573 034-054-9169-8112) 529 034-054-9169-8113) 630 034-054-9169-8115) 700 034-054-9169-8118) 450 034-054-9169-8260) 43,838 034-054-9169-8261) 9,516 034-054-9169-8262) 2,125 034-054-9169-8263). 549 034-054-9169-8266) 360 034-054-9169-8267) 90 034-054-9169-8045) 880 034-054-9169-8046) 160 (034-054-9169-8050) 4,734 $ 1,293,010 $ 1,293,010 18) Fringes 19) Travel 20) Communications 21) Supplies 22) Leases 23) ABE/GED 24) Funding Authority 25) Employment Services Revenue (034-054-9169-8051) $ 1,009 (034-054-9169-8052) 43 (034-054-9169-8053) 135 (034-054-9169-8055) 83 (034-054-9169-8058) 9 (034-054-9169-8269) 33,000 (034-054-9169-9999) 38,111 (034-034-1234-9169) 167,900 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and City Co~mcil Roanoke, Virginia Members of Council: November 19, 1990 Roanoke, Virginia Funding for the Fifth District Employment and Training Consortium Fifth District Employment and Training Consortium (FDETC) has been ~uthorized to operate a joint contract with the Roanoke City Department of Social Services during the fiscal year 1991. 1. Pro__will offer assessment activities, career exploration, work experience, adult basic education, General Education Development (GED) preparation, and job place~nent assistance and vocational training skills to 487 eligible Roanoke City residents, for the period October 1, 1990 thronghJune 30, 1991. .~ity of Roanoke is the grant recipient for Consortium funding. City Council must appropriate the funding of all grants the Consortium receives. II. CURRENT SITL~TION mo Financial contract, in the amount of $167,900.40 between Roanoke City Department of Social Services and the Consortium, has been entered into for Employment Services and Job Opportunities and Basic skills activities for the period October 1, 1990 through June 30, 1991. B. Contract is funded with State funding of $167,900.40. III. ISSUES A. .Program Operations B. Funding C. ,Timing IV. AL'IEF~ATIVES A. .Appropriate the Consortium's additional lundin8 of $167,900.40 )ncrease the rev=hue est~n~t~ by $167 900 40 established by the Director of Finance in accounts to City Council Rmport November 19, 1990 Page 2 Progrmn Operation - Existing programs will continue, planned progr~ns will be implemented and new progrm~s will be initiated by the Consortium's Policy Board and Private Industry Council. Consortitma staffing level will be maintained. .Funding - Increased funding is available from the grantor agencies at no cost to the city. ~o~- Inmmdiate action will allow progrmns to be impl~nented gleted in planned timmframes. Bo Do not appropriate the Consort~,~'s additional fundin~ nf $167,900.40 and increase the revenue estimate by $167'7966.40 accounts to be established by the Director of Financn. 1. .Progr~nOperation - Planned and additional progrm~s to serve participants would be curtailed. Consortium staffing would be reduced. 2. Funding - Not a factor. 3. ~ - Delay will cause late start-up of programs and under- expenditure of available funds. RE~TION Approve Alternative A: A. .Appropriate the Consortium's ~dH~tional fumd~n= of $167,900.40 and .Increase the revenue estimate by $167,900.40 i~ accot~ts to b~ established by the Director of Finmno~. JDR:kdh cc: Director of Finance City Attorney Respectfully submitted, W. Robert Herbert City Manager Office of the City Clerk November 20, 1990 File #236-277-42 ~r. ~. Robert Herbert City Manager Roanoke, Virginia Dear .~lr. ~lerbert: I am attaching copy of Ordinance No. 30311-111990 authorizing execution of Amendment No. 2 to Short Term CDBG Float Loan Agreement, as amended by Amendment No. 1, with Downtown Associates and Dominion Bank, in oraer to provide for the exten- sion of the term of the loan, uoon certain terms and conditions. ©rdinance No. 30311-11i99~ was adopted by the Council of the City of RoanoKe at a regular meeting held on Monday, ~ovemOer 19, 1990. Sincerely, ~ Mary F.~arker, C~C/~E City Clerk MFP:ra pc: Mr. Franklin D. Kimbrough, III, Executive Director, Downtown Roanoke, Inc., 410 First Street, S. ~., Roat~oke, Virginia 24011 ~r. Joel M. Schlanger, Director of Finance ~r. ~illiam F. Clark, Oirector of Public ~rks ~r. Brian J. Wishneff, Chief of Economic Development ~s. ~arie T. Pontius, Grants Monitoring Administrator Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 19th Day of November, 1990. No. 30311-111990. VIRGINIA, AN ORDINANCE authorizing the execution of Amendment No. 2 to Short Term CDBG Float Loan Agreement, as amended by Amendment No. 1, with Downtown Associates and Dominion Bank, in order to provide for the extension of the term of the loan, upon certain terms and conditions, and providing for an emergency. WHEREAS, November 5, November 2, by the terms of a Short Term CDBG Loan Agreement dated 1987, and authorized by Ordinance No. 28850, adopted 1987, a loan in the amount of $962,000.00 in Community Development Block Grant funds was made to Downtown Associates for a two-year term, to provide for refinancing of the rehabilitation and redevelopment of the City Market Building; WHEREAS, Downtown Associates requested an extension of the loan period to November 23, 1990, in order to allow more time for develop- ing of market leasing; WHEREAS, by Ordinance No. 29824-111389, adopted November 13, 1989, City Council authorized the execution of Amendment No. 1 to the Agree- ment, such amendment providing for a one year extension of the then- existing two year short term CDBG float loan; and WHEREAS, the Note securing Amendment No. 1 becomes due and payable on November 23, 1990, and Downtown Associates has requested a sixty (60) day extension of the loan upon certain terms and conditions to allow more time for developing of market leasing. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are authorized to execute and to seal and attest, respectively, for and on behalf of the City, Amendment No. 2 to the Short Term CDBG Float Loan Agreement, dated November 5, 1987, which Agreement provided for the loan of $962,000 in Community Development Block Grant funds to Downtown Associates, for a period of two years with interest at the rate of three percent (3%) per annum, payable quarterly in arrears, as amended; such Amendment No. 2 to be in the form as is attached to the report of the City Manager dated November 19, 1990, and to be subject to the terms and conditions therein; such Amendment No. 2 to be approved as to form by the City Attorney. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the City Monoger November 16, 1990 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Taylor and Members of City Council: Enclosed is a report entitled, "Short Term Community Development Block Grant (CDBG) Float Loan Agreement, Downtown Associates - Amendment No. 2," which I would like added to your regular meeting agenda for Monday, November 19, 1990. It was important that I get this report on your agenda as the current agreement between the City of Roanoke and Downtown Associates and Dominion Bank, N.A, is due to expire on November 23, 1990, prior to your next regular scheduled meeting for November 26, 1990. I apologize for this late submission as it was only discovered late Thursday afternoon that the agreement expires on November 23 rather than November 30. Again, I apologize for this late submission but would ask your cooperation in adding it to your November 19 agenda. Respectfully submitted, W. Robert Herbert City Manager WRH/EBRJr/ga cc:/Mrs. Mary F. Parker, City Clerk Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Brian Wishneff, Chief of Economic Development Mrs. Marie T. Pontius, Grants Monitoring Downtown Associates, Inc. Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703)981-2333 November 19, 1990 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Short Term Community Development Block Grant (CDBG) Float Loan Agreement, Downtown Associates Amendment No. 2 I. Background: City Council aDproved a short-term low-interest CDBG loaq, in the amount of $962,000, to Downtown Associates by Ordinance No. 28850 on November 2, 1987, for the Market Building. Loan was to promote the creation and retention of jobs in the City Market Building. When originally granted, the loan assured the retention of 51 jobs. Currently there are 87 jobs provided within the Market Building, and 21-23 more anticipated. City has received 3% interest per year for three years or $86,580. Council extended the original two-year loan by one additional year by Ordinance 29824, adopted November 13, 1989. C. Loa__n i__s due November 23, 1990. Downtown Associates has requested an extension of loan to allow more time for developing of market leasing. II. Current Situation: Developers of two other Drojects have requested CDBG short-term financing to assist their projects. City's CDBG budget has the capacity to loan only $1,000,000 on a short-term basis, therefore all three loan requests cannot be satisfied. Downtown Associates is seeking assistance of a consultant to recommend improvements which will increase leased space in the Market Building. City staff is evaluating each of the three proposals to make a recommendation to Council, but additional time is needed. Members of Council page 2 A. Benefit to City B. Risk C. Impact on other CDBG projects D. Legal E. Funding IV. Alternatives: Authorize the City Manager to execute the attached amendment to the agreement among the City of Roanoke, Downtown Associates, and Dominion Bank N.A., extending to Downtown Associates a loan of $962,000 at three percent interest per year for sixty (60) additional days beyond the current due date of November 23, 1990, secured by a note, and an unconditional and irrevocable letter of credit issued by Dominion Bank. The closing of the loan extension will occur no later than 5:00 p.m. on November 23, 1990. Benefit to City is provided by time to evaluate proposals and assess the most productive use of CDBG funds. Risk to the City's CDBG program is minimal. The loan is secured by a letter of credit from Dominion Bank, and can be drawn down at any time the City requires funds for CDBG programs or administration. Impact on other CDBG projects is negligible. A sixty day delay in repayment will not affect current projects, and will not impact plans for those projects which have requested CDBG loan funds. Legal: The attached agreement was drafted by the City Attorney's office. Funding is available from the unexpended portion of the City's CDBG allocation. Do not authorize the City Manager to execute the attached amendment to the three-party, short-term, loan agreement. float Benefit to City is undetermined at this point. Downtown Associates would not be the recipient of the CDBG loan funds, but benefit would be Members of Council page 3 VJ derived by providing loan funds to the two other projects. Risk would be determined by the other two projects, if funds were loaned to them. Impact o__n other CDBG Drojects would be determined later. Legal aspects of the CDBG program would not change. Fundin~ of current projects and programs would not be affected. Recommendation: It is reco~u~ended that City Council adopt Alternative "A" which will authorize the City Manager to execute the attached agreement between the City of Roanoke, Downtown Associates and Dominion Bank N.A., extending to Downtown Associates a loan of $962,000 at three percent interest per year for a period not to exceed sixty (60) days beyond the current due date of November 23, 1990, secured by a note, and an unconditional and irrevocable letter of credit issued by Dominion Bank, N.A. The closing of the loan extension would occur prior to 5:00 p.m. on November 23, 1990. Respectfully submitted, W. Robert Herbert City Manager WRH/MTP attachment CC: Assistant City Manager City Attorney Director of Finance Director of Public Works Chief of Economic Development Chief of Community Planning Grants Monitoring Administrator Downtown Associates, Inc. B:MARKETLO.RPT AMENDMENT NO. 2 TO SHORT TERM CDBG FLOAT LOAN AGREEMENT, AS AMENDED THIS AMENDMENT, entered into this __ day of , 1990, by and among the CITY OF ROANOKE, VIRGINIA, a municipal corporation chartered under the laws of the Commonwealth of Virginia (hereinafter the "City"), DOWNTOWN ASSOCIATES, a Virginia general partnership com- posed of Elbert H. Waldron and Horace G. Fralin (hereinafter "Downtown Associates"), and DOMINION BANK, NATIONAL ASSOCIATION (hereinafter "Dominion"). WHEREAS, the City, Downtown Associates, and Dominion have, by Short Term CDBG Float Loan Agreement dated November 5, 1987, con- tracted for the provision of short term financing to Downtown Asso- ciates; WHEREAS, pursuant to the authority contained in Ordinance No. 28850, adopted November 2, 1987, the City drew down $962,000 from its CDBG letter of credit with the Federal government, and pursuant to the Agreement, loaned these funds to Downtown Associates for a period of two years; WHEREAS, the loan was secured by a Note dated November 23, 1987, and an unconditional and irrevocable Letter of Credit issued under date of November 20, 1987, by Dominion; WHEREAS, the Note became due and payable on November 23, 1989, and Downtown Associates requested a one year extension of the loan upon certain terms and conditions; WHEREAS, by Ordinance No. 29824, adopted November 13, 1989, City Council authorized the execution of Amendment No. 1 to the Agreement, such Amendment No. 1 providing for a one year extension of the then existing two year short term CDBG float loan; WHEREAS, the Note securing Amendment No. 1 becomes due and payable on November 23, 1990, and Downtown Associates has requested a sixty (60) day extension of the loan upon certain terms and conditions; and WHEREAS, by Ordinance No. , adopted November 19, 1990, City Council authorized the execution of Amendment No. 2 to the Agree- ment, dated November 5, 1987, as amended by Amendment No. 1, such Amendment No. 2 providing for a sixty (60) day extension of the short term CDBG float loan. NOW, THEREFORE, the City, Downtown Associates and Dominion mutually agree to amend the Short Term CDBG Float Loan Agreement, dated November 5, 1987, as amended by Amendment No. 1, by amending Paragraphs 1. LOAN, 3. LOAN TERMS, and 4. LETTER OF CREDIT, as follows: 1. LOAN. The City has heretofore drawn from its CDBG letter of Credit with the Federal government funds in the amount of $962,000 to provide short term financing to Downtown Associates for a period of two (2) years with interest at the rate of three percent (3%) per annum from the date of closing of the loan which occurred on November 23, 1987, and for an additional period of one (1) year with interest at the rate of three percent (3%) per annum from the date of closing of the amendment to the loan which occurred no later than November 23, 1989. In order to provide continued short term financing to Downtown Associates, the City agrees to extend the term of the loan for an additional period of sixty (60) days beginning November 23, 1990, and ending January 21, 1991, upon appropriate execution of a Note by - 2 - Downtown Associates evidencinE the indebtedness, and provision by Dominion, at the expense of Downtown Associates, of an uncon- ditional and irrevocable Letter of Credit in the amount of $962,000, the Note and Letter of Credit to be approved as to form by the City Attorney. The date and place of closing on the exten- sion of the Loan shall be as mutually agreed upon by the parties, but shall occur not later than 5:00 p.m. on November 23, 1990. 3. LOAN TERMS. The terms of the Loan extension, including repayment, shall be as set out in the Note attached as Exhibit A hereto and incorporated herein (the "Note"). The Loan extension shall be subject to the due authorization, execution and delivery to the City by Downtown Associates of the said Note in the form attached hereto and of the Letter of Credit described below. The City may, in its discretion, prior to extension of the loan, require the receipt of additional documents, duly executed by the respective parties hereto, deemed advisable or necessary to further evidence or document the Loan or Letter of Credit, or which may be required by HUD. 4. LETTER OF CREDIT. Dominion shall, prior to extension of the Loan, at the expense of Downtown Associates, deliver to the City a duly authorized and executed, unconditional and irrevocable Letter of Credit in the amount of $962,000, in the form of the Letter of Credit attached hereto as Exhibit B (the "Letter of Credit"). The Letter of Credit shall be drawn so as to be in effect for a period of at least thirty (30) days past the maturity date of the Note. - 3 - All terms and conditions of the Short Term CDBG Float Loan Agreement dated November 5, 1987, as amended by Amendment No. 1, but not amended herein, shall remain unchanged and in effect. IN WITNESS WHEREOF, the parties hereby have duly executed this Amendment as of the date first written above. ATTEST: CITY OF ROANOKE, VIRGINIA Mary F. Parker, City Clerk By W. Robert Herbert, City Manager WITNESS: DOWNTOWN ASSOCIATES WITNESS: ATTEST: By Elbert H. Waldron, Partner By Horace G. Fralin, Partner DOMINION BANK, N. A. (SEAL) (SEAL) By Title: STATE OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I hereby certify that MARY F. PARKER and W. ROBERT HERBERT, City Clerk and City Manager, respectively, of the CITY OF ROANOKE, VIRGINIA, acknowledged their signatures on the foregoing Amendment No. 2 to Short Term CDBG Float Loan Agreement on this day of November, 1990. -- My Commission expires: Notary Public - 4 - NOTE DOWNTOWN ASSOCIATES Amount: $962,000 Date: November 23, 1990 Downtown Associates, a Virginia general partnership, hereby pr~mises to pay, upon demand, to the City of Roanoke, a Virginia municipal corporation (the "City"), the principal sum of NINE HUNDRED SIXTY-TWO THOUSAND DOLLARS ($962,000.00) which has been advanced to Downtown Associates by the City under the Short-Term CDBG Float Loan Agreement dated November 5, 1987, as amended, by the Short-Term CDBG Float Loan Agreenent A~endment Nos. 1 and 2, dated November 22, 1990, and November _ , 1990, respectively, by and smong the City, Downtown Associates, and Dominion Bank National Association (the "CDBG Float Loan Agreenent"), as evidenced by a Note dated November 23, 1987, a Note dated November 23, 1989, and this Note, which s~n shall be paid to the City in full not later than January 21, 1991, unless the City shall have d~manded payment prior to that date, and been paid in full. Downtown Associates shall pay the City interest beginnir~ on the date of this Note at the rate of three percent (3~) per annt~n on the amount of the principal renaining unpaid. Interest only shall be due and payable monthly in arrears be~innin~ January 1, 1991. Payment shall be made in legal tender at the Offices of the City's Director of Finance, Room 461, Municipal Building, 215 Church Avenue, Roanoke, Virginia, or, at the option of the holder, in such manner and at such other place in the City as the holder shall have designated in writing to Downtown Associates. This Note is issued pursuant to the CD~G Float Loan Agre~nent dated November 5, 1987, as amended by the Short-Term CD~G Float Loan Agre~nent ~endment Nos. 1 and 2, dated November 22, 1989, and November ... , 1990, respectively, by and among the City of Roanoke, Downtown Associates, and Dominion Bank National Association. Downtown Associates shall use the proceeds hereof solely for purposes related to the refinancing of the rehabilitation and develol~nent of City Market Building, and such proceeds shll not be put to any other use. This note will be accepted by the City only if accompanied by a Letter of Credit frem Dominion Bank National Association guaranteeing payment of the prin- cipal hereof upon d~nand by the City. The City shall have the right at any time to d~and payment in full or in part of the principal, together with accrued interest, which shall be paid, with interest due, not later than ten (10) days after d~uand for such payment has been made upon Downtown Associates pursuant to the CDBG Float Loan Agreement dated November 5, 1987, as amended, and this Note. This Note can be prepaid without penalty at any time. This Note shall be governed by and construed in accordance ~ith Virginia law. Witness our .hands and seals the day and year first above written: Witness: DOWNTOWN ASSOCIATES By .(SE U) Witness: Horace G. Fralin, Partner (saiL) Elbert H. Waldron, Partner DOMINION I NK BENEFICIARY: City of Roanoke Municipal Building, Room 364 Roanoke, Virginia 24011 Attn: W, Robert Herbert, City Manager ISSUING BANK: DOMINION BANK, National Association International Division 201S. Jefferson Street Roanoke, VA 24011 APPLICANT: Downtown Associates P.O. Box 20069 Roanoke, Virginia 24018-0503 DATE OF ISSUE: November 22, 1989 EXPIRY DATE: December 31, 1990 ISSUING BANK NO.: S06904 AMOUNT: $ 962,000.00 ( Nine Hundred Sixty Two Thousand and 00/100 U.S. Dollars) We hereby issue this irrevocable standby letter of credit in the beneficiary's favor which is available for payment of the beneficiary's sight drafts drawn on Dominion Bank, National Association, Roanoke, VA bearing the clause: "Drawn under Dominion Bank, National Association credit no. S06904", accompanied by the following documents: -Your signed declaration addressed to Downtown Associates, P.O. Box 20069, Roanoke, Virginia 24018-0503, stating: 'We certify that the City of Roanoke has made demand of Downtown Associates for the repayment in whole or in part of the sum advanced Downtown Associates in accordance with the Short-Term CDBG Float Loan Agreement dated November 5, 1987, Amendment No. 1, and the Note executed in accordance therewith, and that such sum has not been paid." Drafts drawn under this standby letter of credit must be accompanied by the original standby letter of credit. We hereby undertake to honor all drafts drawn under and in compliance with the terms of this letter of credit, presented to us by the beneficiary. International Bank Officer (Authorized Signature) ORIGINAl CI1"( OF I~OANOKE, VA. November 19, 1990 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Monthly Financial Report Attached is month of October, 1990. JMS/kp a copy of the financial report for the ector of Financ~ GENERAL FUND CONTINGENCY BALANCE AS OF OCTOBER 31, 1990 General Ord. No. 30089 CMT CMT C~T CMT CMT CMT CMT 30244 30271 CMT CMT Contingency: Balance July 1, 1990 Department Emergency Med. Services Management and Budget Custodial Services Custodial Services Custodial Services Director of Human Resources City Treasurer Management and Budget Commonwealth Attorney Animal Control Management and Budget City Manager Purpose Billing & Collection Srvc. Consolidation Expenses Excess Custodial Contract Funds Excess Custodial Contract Funds Excess Custodial Contract Funds Rent for Health Department Filing Unit Consolidation Expenses Secretarial Position S.P.C.A. Contract Consolidation Expenses Community Relations Task Force $ 426,895 22,500) 2,393) 5,000 5,000 944 3,100) 1,865) 533) 1,697) 6,800) 1,273) ( 5,000) 392,678 Maintenance of Fixed Assets Contingency: Balance July 1, 1990 200,000 Equipment Replacement Contingency: Balance July 1, 1990 Ord. No. Department CMT Sheriff 30226 Building Maintenance Equipment Fire Station Alterations $ 600,000 2,000) 3,732) 594,268 Supplemental Budget - Employee Uniforms: Balance July 1, 1990 89,700 GENERAL FUND CONTINGENCY BALANCE AS OF OCTOBER 31. 1990 ( continued ) Supplemental Budget - Employee Compensation: Balance July 1, 1990 $ 139r713 Total Contingency Balance $1~416~359 2 CITY OF ROANOKE GENERAL FUND STATEMENT OF REVENUE General Property Taxes Other Local Taxes Permits, Fees, and Licenses Fines and Forfeitures Revenue From Use of Money & Property Education Grants-in-Aid Commonwealth Grants-in-Aid Federal Sovernment Charges for Current Services Miscellaneous Revenue Internal Services Total ~ear %o {~ce for the Period J~ly 1-Oct. 31 Ju/y 1-Oc'c. 31 1989-9~ 1990-91 $16,423,192 $16,929,109 3.08% 6,959,671 8,091,900 16.27% 154,187 185,389 20.25% 209,414 224,751 7.32% 517,047 477,968 (7.56%) 8,474,561 0,603,037 1.52% 5,683,911 6,215,872 9.36% 7,571 16,784 121.69% 494,017 713,886 44.51% 105,986 424,353 11.14% 381r812 438,864 314.08% $39,411,349 $42,321,913 7.39% ~xent Fiscal Year Revised Re~e~ue Percent o~ Reve~.~e Estlm~ Received 48,616,705 34.82% 37,905,000 21.35% 570,218 32.51% 593,000 37.90% 1,661,170 28.77% 33,336,659 25.81% 25,351,261 24.52% 28,000 59.94% 2,892,046 24.68% 502,979 84.37% 1,588,800 27.62% $153,045,838 27.65% CItY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES General ~overnment Judicial Administrat/on Public Safety Public Works Health and Woifare Parks, Recreation & Cultural Ccx~udity Development Education Debt Service Non-Departmental Total July 1-o~t. 31 J~ly 1-0~. 31 Per~e~cage 1989-90 1990-91 of C~am~ $ 2,733,801 $ 2,968,520 8.59% $ 5,732,272 982,364 1,190,075 21.14% 2,202,186 8,780,142 %048,160 3.05% 18,347,998 8,050,297 7,227,245 (10.22%) 11,897,823 3,627,717 3,884,180 7.07% 9,882,598 1,498,749 1,514,490 1.05% 2,473,864 667,050 532,732 (20.14%) 953,631 17,457,818 18,216,906 4.35% 47,604,425 4,389,790 4,529,157 3.17% 4,304,593 625,210 153,878 (75.39%) 3,360,017 $48,812,938 $49,265,343 0.93% $106,759,407 $ 8,700,792 34.12% 3,392,261 35.08% 27,396,158 33.03% 19,125,068 37.79% 13,766,778 28.21% 3,988,354 37.97% 1,486,363 35.84% 65,821,331 27.68% 8,833,750 51.27% 3,513,895 4.38% $156,024,750 31.58% 4 CAPITAL PROJECTS FUND STATEI~F~NT OF EXPENDITURES, ENCI]MB~CES AND UNENCUMBERED APPROPRIATIONS SU~ARY AS OF OCTOBER 31, 1990 General Government $ 5,459,444 $ $ 5,459,444 $ 4,225,261 $ 1,234,183 $ 67,752 Education 9,690,126 2,040,938 11,731,064 7,221,439 4,509,625 290,453 Recreation 660,000 660,000 626,331 33,669 36,897 Streets and Bridges 5,260,373 2,948,157 8,208,530 6,591,127 1,617,403 2,286,068 Sseitation Projects 5,182,229 993,053 6,175,282 6,057,316 117,966 1,027,544 Traffic Engineering & C(mmmicafion 1,305,076 1,305,076 1,045,845 259,231 35,384 Other Infrastructure Projects 14,555,689 1,165,674 15,721,363 12,601,566 3,119,797 11,784,313 *Capital Improvement Reserve 4,145,090 {10,219,931) (6,074,841) (6,074,841) Total Capital Projects Fund $46,258,027 $( 3,072.109} $ 43,185,918 $38,368,885 $ 4,817,033 $15,528,411 *Negative balance represents advanced funding on authorized bond issues. 5 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATE~4ENT FOR T~E 4 MONTHS ENDED OCTOBER 31, 1990 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services General Expenses Pu~ing Stations and Tanks Purification Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Sale of Land Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses 1990 $ 416,047 569,231 33,354 6,817 319,984 128~743 1~474,176 296,725 336,591 122,116 69~672 825~104 649,072 234~206 414~866 55,802 1,800 2,731 10~000 70~333 485,199 1~333 1{333 1989 $ 372,873 495,471 36,413 17,224 316,617 75~330 1{313~928 281,345 388,157 88,942 64~274 822~718 491,210 229~366 261~844 65,674 1,550 2,252 69~476 331,320 3~333 3~333 Net Income $ 483~866 $ 327~987 6 WATER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project New Services, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants Water Maintenance - Painting FC Plans and Specs FY 86 Project Design Edgewood Replacement Falling Creek Plant Rehab. Ph. I Total Project Expenditures Less Prior Year Expenditures Total Current Year Ex~penditures Year to Date Expenditures $ 193 738 112 833 3 442 3 391 114 550 12 103 5 794 144~634 590,485 126r137 $ 464r348 NOTE: Some of these projects are continued from prior years with inception to date totals. 7 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDED OCTOBER 31, 1990 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Administrative and Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Total Non-Operating Expenses 1990 $1,477,077 192,752 74,640 299,886 18,486 29,888 7~814 2r100r543 454,288 lr134r561 1~588~849 511,694 316~417 195~277 51,468 27~081 78~549 273,826 22~267 22~267 1989 $1,352,316 347,508 105,688 516,619 14,946 46,962 3~924 2r387t963 435,902 1~197r885 1~633~787 754,176 308t535 445r641 82,824 37r959 120~783 566,424 28r125 28r125 Net Income $ 251r559 $ 538~299 SEWAGE TREATMF_~T FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Pro~ect Unidentified Construction FY 86 Projects Design STP Land Acquisition STP - Dechlor Facility Williamson Road Storm Drain Ph. 2, Cont. IIE Williamson Road Storm Drain Ph. 2, Cont. IF Roanoke Diesel Engine #7 Williamson Road Storm Drain Ph. 2, Cont. IG Year to Date Expenditures $ 59,654 36,097 25,721 400,502 159,522 27,099 771,610 312~916 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures 1,793,121 557~638 $1~235~483 NOTE: Some of these projects are continued from prior years with inception to date totals. ROANOKE REGIONAL AIRPORT COB94ISSION COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS ENDED OCTOBER 31, 1990 Operating Revenue: Landing Fees Building and Equipment Rentals Terminal and Other Property Rentals Advertising Commissions Miscellaneous Fees Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Interest on Investments Interest Income - Airport Debt Service Accounts Miscellaneous State Promotion Grant Total Non-Operating Income Income (Loss) Before Non-Operating Expenses Less: Non-Operating Expenses Interest Expense Interest Expense 88 Revenue Bond Issue Total Non-Operating Expenses 1990 244,876 80,093 380,762 16,346 673,668 12r877 lr408,622 326,932 481r595 808r527 600,095 358~243 241r852 80,456 21,659 3,430 15~000 120~545 362,397 31,280 143~578 174~858 1989 $ 143,617 57,325 62,399 7,974 534,292 12~651 818~258 265,527 520~468 785~995 32,263 192~230 (159r967) 78,366 78~366 (81,601) 33,457 48~638 82r095 Net Income (Loss) $ 187r539 $(163,696) 10 ROANOKE REGIONAL AIRPORT COMMISSION CONTINUED Capital Outlay Not Included in Operating Expenses: Project Vehicular Equipment Paint Hangars Unidentified Construction Repaint R/W & T/W Markings Roof Repairs - Replacement Repairs to Hangars Rework Security Gates Environment Safety Assessment Runway Extension #23 New Terminal Building Terminal Related Projects General Aviation Development FAR Part 150 Noise Study Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 15,481 7,000 1,785 381 27,126 4,950 3,197 1,035 283,886 23,990,576 60,469 21,391 62,031 24,479,308 24~128,842 350,466 NOTE: Some of these projects are continued from prior years with inception to date totals. 11 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMEN~ FOR THE 4 MONTHS ENDED OCTOBER 31, 1990 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Con~issions Total Operating Revenue Less: Operating Exp. Before Depreciation Administrative: Personal Services Utilities and Communications Administrative Expenses Promotional Expenses: Personal Services Services and Charges Total Operating Exp. Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Interest on Investments Miscellaneous Total Non-Operating Income 1990 $ 105,528 10,341 34,429 1,164 24,205 24~129 199,796 195,592 98,106 242,846 13,747 1{930 552~221 352,425) 116{894 469,319) 12,737 569~562' 582,299 1989 $ 92,280 37 25,822 885 15,521 26~476 161~021 185,021 90,000 191,233 19,219 2r572 488~045 327,024) 114~354 441,378) 17,081 1~379 18~460 Net Income (Loss) $ 112~980 422,918) *Significant increase due to insurance proceeds for fire damage 12 CIVIC CENTER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Trade Center Fire Alarm System Asbestos Abatement Auditorium Auditorium Fire Damage Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 25,296 50,000 29,541 63,789 3O 168,656 78~063 ~ 90~593 NOTE: Some of these projects are continued from prior years with inception of to date totals. 13 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 4 MONTHS E~DED OCTOBER 31, 1990 Operating Revenue: Charges for Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Total Non-Operating Income Net Income 1990 $2~588~440 2~588~440 1,398,552 692~598 2~091~150 497,290 170~605 326,685 41~244 41~244 $ 367~929 1989 $2,212~565 2~212~565 1,287,240 692~998 1~980~238 232,327 229~354 2,973 44~657 44~657 $ 47~630 14 INTERNAL S~VIC~ FU~D CONTINUED Capital Outlay Not Included in Operating Expenses: Project MS - Furniture and Equipment CIS - Other Equipment CIS - Automated Library Equipment MC - Other Equipment MVM - Other Equipment ULS - Vehicular Equipment ULS - Other Equipment Year to Date Expenditures $ 14,747 13,552 654,710 14,779 10,271 105,202 19~621 Total $832r882 15 CITY OF ROANOKE, UIRGINIA CITY TREASURER'S OFFICE GENERAL STATENENT OF ACCOUNTABILITY FOR THE MONTH OF OCTOBER 1990 TO THE DIRECTOR OF FINANCE: GENERAL 5TATENENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF FOR THE FUNOS OF SAID CITY THE NONTH ENDED OCTOBER 91, 1990. ROANOKE, UIBGINIA FUND BALANCE AT RECEIPTS DISBURSEMENTS BALANCE AT BALANCE AT SEPT. 30, 1990 OCT. 91, 1990 OCT. 91, 1989 GDNEBAL $7,668,382.~6 K1B,BI6,§42,T9 $13,930,11§.94 $11,948,809.1! $16,092,403.60 WATER $1,622,537.31 S1,189,762.09 $38%704.37 $2,480,594.97 $B,440,879.18 SEWAGE $0,4D4,604.07 $1,103,188.58 $1,684,858.E5 $1,982,994.35 $2,572,370.67 AIRPORT $9,B85,588~59 S404,094.04 $400,896.34 S3,228,7~0.29 $B~593,427.76 CIVIC CENTER $848~7~8.50 $90,221.~7 $140,045.60 $E88,904.17 $918,075.54 INTERNAL 5ERUICE $1,481,987.14 $8D2,748.04 $729,427.41 $1,§84,647.77 $1,§87,648.71 CAPITAL $18,825,496.96 $457~487.19 $995,980.28 $18,D47,009.87 $14,183,478.76 DEBT SERUICE $187,A97.85 $859,774.86 $78,839.96 $968,488.75 $728,901.51 FIFTH OIST CONSORTIUH ($146,747.54) $165~84.98 $~17,945.49 ($199,458.71! ($837.56) GRANT PROGRAMS $859,136.62 $1,125,059.B! $1,894,453.75 $180,T96.08 ($19E,004.56) WELFARE ($408,965.63) $471,915.64 $444,529.89 15405,579.88) ($084,955.71) PAYROLL ($3~80D,118.10) $9,a84,701.05 $10,985,881.19 154,503,692.941 ($8,770,860.84) RETIRENENT ($D~009.16) $411,875.48 $570,480.70 15161,614.38) S0.00 TOTAL $31,775,4§7.87 $34,858,478.75 $31,148,499.17 $94,985,487.45 $06,109,183.6& CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF HY ACCOUNTABILITY TO THE CITY OF ROANOKE, UIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING OCTOBER BI, 1990 THAT 5AIO FOREGOING: CERTIFICATES CASH OF OEPOSlTS UNITEO STATES SECURITIES TOTALS CASIt IN HANO $424,511.08 $424,511.08 CASH IN BANK $560,926.37 $560,926.97 INUESTMENYS ACQUIRED FRON COMPETITIVE PROPOSALS: CO,EAST SAVINGS BANK $6,000,000.00 S6,000,000.00 CRESTAR BANK $3,500,000.00 $3,500,000.00 OONINION BANK PERPETUAL SADINGS BANK $3,000,000.00 S4,000,000.00 $7,000,000.00 S9,500,000.00 $9,500,000.00 SIGNET BANK $8,000,000.00 $8,000,000.00 TOTALS $985,437.45 $30,000,000.00 $4,000j~.0.00 $34,985,437.45 ROANOKE CITY TREASURER '16 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND F-×PENSE8 FOR THE 4 MONTHS ENDED OCTOBER 31, 1990 City's Contributions Investment Income Gain (Loss) on Sale of Investments Income from Bond Discount Amortization Total Revenue 1990 $ 1,616,134 1,067,868 ( 191,626) 62~901 $ 2r555,277 1989 $ 1,814,707 1,056,356 828,327 83~515 $ 3~782~905 EXPENSES Pension Payments Fees for Professional Services Active Service Death Benefit Expense from Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $ 1,767,599 144,935 31,282 53,109 8{918 2~005~843 $ 549~434 $ 1,641,933 139,520 68,367 39~888 1~889{708 $ 1~893~197 17 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF OCTOBER 31, 1990 ASSETS Cash Investments: (market value - 1990 $103,899,122 1989 $105,387,419) Total Assets 1990 1989 $( 163,270)(1) $ 985 105~551,326 $ 105,388~056 97r701f286 $97r702~271 LIABILITIES AND FUND B~J~ANCE Due to Other Funds Total Liabilities $ 414~902 (1) $ 414~902 Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance $ 104,423,720 549~434 104~973~154 $ 105~388~056 $95,809,074 lf893~197 97~702~271 $97r702~271 (1) Balance reflects the consolidation of the Pension Plan accounting into the general ledger accounting system on July 1, 1990. 18 Office of the City Clerk November 20, 1990 File #524 ~r. E. Ray Varney C~airman of the Board Varney Electric Company, 2103 ElEctric Road, S. ~. Roanoke, Virginia 24018 Dear Ur. Varney: I am enclosing copy of Resolution No. 30312-111990 rejecting all bids received by the City for painting t~e ground floor and first floor of the Commonwealth of Virginia Building, 210 l~est Churc~ Avenue. Resolution No. 3d3~2-111990 ~as adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, NovemOer 19, ~990. On behalf of the ~ayor and Members of City Council, I would like to express appreciation for submitting your bid on the above- describea project. Sincerely, ~lary F. Parker, City Clerk CMC/AAE ~FP:ra Enc. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk November 20, 1990 ~'ile #524 ~r. Stanley G. Brea~ell President 8reakell, Inc. P. ©. Box 6414 Roanoke, Virginia 24017-0414 Dear Hr. Breakell: I am enclosing copy of Resolution No. 30312-111990 rejectinq all bias received by the City for painting the ground floor and firsr floor of the Commo,~ealt~t of Virginia Building, 210 West Church Avenue. Resolution No. 30312-111990 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, Novemoer 19, i990. On behalf of the ~ayor at~d ~embers of City Council, I would li~e to express appreciation for submitting your bid on the above- described project. Sincerely, ~lary F. Parlcer, City Clerk C~IC/AAE ,~FP:ra Enc. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the City Clerk ,¥ovember 20, 19~u File #524 ~r. George H. ~illiams Presidef~t ~illiams Painting & Remoaeling, 2314 Ridgefield Street, N. E. Roanoke, Virginia 24012 Dear ~4r. ~'illiams: I am enclosing cooy of Resolution No. 30312-111990 rejecting all bids received Oy the City for painting the ground floor and first floor of the Commonwealth of Virginia Buildinq, 210 ½est Churc~ Avenue. Resolution ~o. 30312-111990 was adopted by the Council of the City of Roanoke at a regular meeting bela on ~onaav November 19, 1990. ©n behalf of the ~ayor ana ~embers of City Council, to express appreciation described project. I would like for submitting your bid on the above- Sincerely, p~ ~4ary F. Parker, CMC/AAE City Clerk ~FP:ra E~c. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (?03) 981-2541 Office of the City Clerk November 20, 1990 File #524 Mr. ~. Robert ~erbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 30312-111990 rejectinq all bids received by the City for painting the ground floor and first floor of the Commonwealth of Virginia Buildinq, 210 ~l~st Church 4venue. Resolution No. 3~312-111990 was aaopted by the Council of the City of Roanoke at a regular meetinq held on Monday, ~ovember ~9, i990. Sincerely, ~lary F. Parker, C:!4C/AAE City Clerk ~FP:ra Enc. pc: ~¥~r. ~illiam F. Clark, Director of Public ~orks ,~r. Kit B. Kiser, Director of Utilities and Operations Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 19th Day of November, 1990. No. 30312-111990. VIRGINIA, A RESOLUTION rejecting all bids for certain painting work on the Commonwealth of Virginia Building. BE IT RESOLVED by the Council of the City of Roanoke that: 1. All bids received by the City for painting the ground floor and first floor of the Commonwealth of Virginia Building are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any changes in the scope of the project deemed advisable and after approval has been received from the Commonwealth of Virginia, cause the project to be readvertised. ATTEST: City Clerk. Roanoke, Virginia November 19, 1990 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Painting of Ground and First Floor Commonwealth Building 210 W. Church Avenue Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/mm Attachment: Bid Committee Report CC: Director of Finance City Attorney Director of Public Works Director of Utilities & Operations City Engineer Citizens' Request for Service Construction Cost Technician Roanoke, Virginia November 19, 1990 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Painting of Ground and First Floor Commonwealth Building 210 W. Church Avenue Roanoke, Virginia I. Background: City Council, at its October 22, 1990 meeting, publicly opened and read aloud the bids received to Paint the Ground and First Floors of the Commonwealth Building. Three (3) bids were received with Williams Painting and Remodeling, Inc. of Roanoke, Virginia submitting the low bid in the amount of $26~800.00 and ninety (90) consecutive calendar days. -- Ce Work covered by this contract would repair all damaged sur- faces on these two levels and apply one prime coat to the repaired surface followed by one full coat of paint on all surfaces that are now painted. II. Current Situation: Ae The City of Roanoke lease with the Commonwealth of Virginia for this building states that the City of Roanoke would be responsible for the maintenance and repair of the facility and the Commonwealth would reimburse the City yearly for the cost of the service. Any major remodeling would have to be approved by the Commonwealth before being executed. Bids for this project were submitted to the Commonwealth for their approval and they stated that they did not wish to pur- sue the project at this time (see the attached letter). III. Issues in order of importance are: A. Compliance of the bidders with the requirements of the Contract Documents. B. Amount of the low bid. Page 2 C. Funding of the project. D. Time of completion. IV. Alternatives are: A. Reject all bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the contract documents would not be an issue. 2. Amount of the low bid is acceptable. 3. Fundin9 would not be encumbered at this time. 4. Time of completion is acceptable. Award a lump sum contract to Williams Painting and Remodeling, Inc. of Roanoke, Virginia in the amount of $26~800.00 and 90 consecutive calendar days to Paint the Ground and Firs~--Floors of the Commonwealth Building in accordance with the contract documents as prepared by the City Engineer's office. 1. Compliance of the bidders with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. e ~ for the project is available in the Building ance account. However, the Commonwealth of Virginia would not reimburse the City of Roanoke at this time. Time of completion is acceptable. To award a contract at this time, however, would mean the City of Roanoke would bear the burden of financing the project without reimbursement from the Commonwealth of Virginia. V. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Authorize the City Manager to reject all bids and to re- adv~ the project when approval has been received from the Commonwealth of Virginia. Page 3 Respectfully submitted, ~ill-am White, Sr., Chairman/ ' - William F. Clark WW/LBC/mm Attachments: Letter from Commonwealth of Virginia Tabulation of Bids CC: City Manager Director of Finance City Attorney City Engineer Citizens' Request for Service Construction Cost Technician TABULATION OF BIDS PAINTING OF GROUND AND FIRST FLOORS COMMONWEALTH BUILDING 210 WEST CHURCH AVENUE ROANOKE, VIRGINIA Bids opened before City Council on October 22, 1990 at 2:00 p.m. BIDDER LUMP SUM BOND NO. DAYS Williams Painting and Remodeling, Inc. $26,800.00 YES 90 Varney Electric Co. t/a Dominion Design and $28,800.00 YES 50 Construction Co. Breakell, Inc. $36,900.00 YES 120 Engineer's Estimated Cost: $26,000.00 william F. Clark ' '~ Ki't B. Kiser Office of City Engineer Roanoke, Virginia November 19, 1990 COMMONWEALTH of VIRGINIA DEPARTMENT OF GENERAL SERVICES DIVISION OF ENGINEERING AND BUILDINGS BUREAU OF REAL PROPERTY MANAGEMENT November 6, 1990 805 EAST BROAD STREET, ROOM 102 RICHMOND, VIRGINIA 23219 (804) 225-3874 FAX (804) 371-7934 TDO-VOICE (804) 786-6152 Mr. Kit B. Kiser, Director Utilities and Operations City of Roanoke Room 354 Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Kiser: Re: Painting - Commonwealth of Virginia Building This Letter in to confirm our conversation of November 5, 1990. We are in the final stages of a space study of the Commonwealth of Virginia Building that will result in the shifting of space assignments among the occupants. We hope the assignments will be completed by the first of the year. The agencies will then make whatever renovations are needed as their budgets will allow. We believe that any interior painting should be delayed until these changes are in place. We will also be in touch with your office concerning any recommended changes before our plans are finalized. Thank you for your assistance. Sincerely, ewis E King Real Property Coordinator DIVISION OF ADMINISTRATIVE SERVICES · DIVISION OF ENGINEERING & BUILDINGS DIVISION OF PURCHASES & SUPPLY · DIVISION OF CONSOLIDATED LABORATORY SERVICES ·DIVlSlON OF RISK MANAGEMENT Office of the City Clerk October 24, 1990 File #524 ~r. William ~hite, Sr., Chairman ) ~r. ~illiam F. Clark ) Committee ~r. Kit B. Kiser ) Gentlemen: The following bids for painting the ground and first floors of the Commonwealth Building, 210 ~est Church Avenue, were opened and read before the Council of the City of Roanoke at a regular meeting held on ~onday, October 22, 1990: 8IOOER BASE BIO TOTAL Williams Painting & Remodeling, Varney Electric Company, [nc. Breakell, Inc. $26,800.00 28,800.00 36,900.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, ~~ ~ary F. Parker, CMC/AAE City Clerk MFP:ra pc: ~r. Wilburn C. Dibling, Jr., City Attorney Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (;'03) 981-2541 Office of the City Clerk November 20, 1990 File #51 ~r. Andrew W. Jubelt, President Affirmative Equities Company 1133 Avenue of the Americas, Suite 2833 New York, New York 10036 Dear ~r. Jubelt: I am enclosing copy of Ordinance No. 30303-111990 rezoning a tract of land located at 617 South Jefferson Street, identified as Official Tax No. 1013313, from C-3, Central Business District, to H-l, Historic District Overlay. Ordinance No. 30303-111990 was adopted Dy the Council of the City of Roanoke on first reading on ~onday, November 12, 1990, also adopted by the Council on second reading on ~onday, November 19, 1990, and will take effect ten days following the date of its second reading. Sincerely, ~ary F. Parker, C,~dC/AAE City Clerk MFP:ra pc: The Shenandoah Club, 24 Franklin Road, S. ~. Roanoke Virginia 24016 ' ' Allright Realty Company, p. O. Box 53390 Houston, Texas 77052 ~echanical Development Company, p. 0. Box 190, Salem, Virginia 24153 ~erchants Parking Company, Inc., C/o C. W. Francis, 120 Kirk Avenue, S. ~., Roanoke, Virginia 24011 Trustees of Roanoke College, c/o National Business College, P. ©. Box 6400, Roanoke, Virginia 24017 Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Mr. 'Andrew W. Jubelt November 20, 1990 Page 2 pC: Mr. Wayne G. Strickland, Executive Director, Fifth Planning District Commission, p. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Mr. Charles A. Price, Jr., Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent/Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, The 19th Day of November, 1990. No. 30303-111990. VIRGINIA, AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 101, Sectional 1976 Zone Map, City of Roanoke, by designating certain property within the City with an H-i, Historic District Overlay. WHEREAS, a petition has been presented to the Council of the City of Roanoke to have the hereinafter described property zoned with an H-i, Historic District Overlay; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council at its meeting on November 12, 1990, at 7:30 p.m., after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed zoning; and WHEREAS, this Council, after considering the aforesaid applica- tion, the recommendation made to the Council by the Planning Com- mission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be zoned with an H-i, Historic District Overlay as herein provided. Roanoke Cily Planning Commission November 12, 1990 The Honorable Noel C. Taylor, and Members of City Council Roanoke, Virginia Mayor Dear Members of Council: Subject: Request from Patrick Henry Hotel Investors, Inc., that a tract of land located at 617 South Jefferson Street, identified as official tax no. 1013313 and currently zoned C-3, Central Business District, be zoned with an H-1 Historic District overlay. I. Background: Purpose of this request is to add the Patrick Henry Hotel to the downtown historic district and preserve this important building on Jefferson Street. Petition to zone for historic district overlay was filed on August 9, 1990. Historic preservation in downtown Roanoke and in the City's neighborhoods has been a successful revitalization tool. Property values have increased and community awareness, appreciation, and interests have been stimulated. Roanoke Vision recognized the value of historic preservation, especially in downtown and in the City's inner neighborhoods. It was recommended that more historical/cultural sites be inventoried and regulations enacted to preserve landmarks. Ee Design 79 and Design 85 also recognized the importance of historic buildings in downtown and encouraged their protection and rehabilitation. In January, 1988, the Architectural Review Board recommended to the Planning Commission that the H-l, Historic District designation, be given to those buildings in the downtown area that are on the National Register of Historic Places, or are eligible for the National Register of Historic Places and the Patrick Henry Hotel was number five on that list of Room 355 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 II. properties; furthermore, at its August 9, 1990, meeting, the Architectural Review Board endorsed the zoning petition request for the H-1 overlay zoning for this property. Two public hearings were held before the Planning Commission in 1988 that were supplemented by numerous information and working meetings between Commission and Architectural Review Board members, City staff, property owners and developers. The results of those meetings were the creation and subsequent adoption by City Council of three (3) preservation programs that offer financial and technical assistance to property owners and developers in the H-1 district. Planning Commission public hearing was held on Wednesday, October 3, 1990. Mr. Michael Murphy, Patrick Henry Hotel Investors, Inc., appeared before the Commission and briefed the Commission on the history of the Patrick Henry Hotel. He said that the Patrick Henry Hotel Investors group was committed to preserving the architectural integrity of the building. He continued by stating how excited the investors were about the restoration and refurbishing project and that his group intended to take advantage of the City's financial incentive programs. Mr. Murphy also informed the Commission that at a later date, the investors would be pursuing National Register nomination of the buildings. Mr. Bradshaw asked Mr. Murphy if he was aware of the requirements placed on the buildings within the H-1 overlay. Mr. Murphy assured Mr. Bradshaw that he was very familiar with the H-1 regulations and intended to work with the Architectural Review Board. Mrs. Dorsey gave the staff report and stated that staff recommended approval of the rezoning request. Issues: H-1 zoning will provide protection for the structure and ensure sensitive and appropriate treatment of the architectural features should exterior changes be proposed. The zoning would also encourage rehabilitation and continued use of the structure rather than demolition. Expansion of the H-1 district by including the Patrick Henry Hotel would protect this important landmark for future generations. Continued revitalization of downtown is dependent on maintaining significant architectural and historical buildings, maintaining intact groups of buildings, and ensuring appropriate construction for contributing structures. City sponsored preservation incentive programs will become available to assist the property owner in protecting and maintaining this landmark structure. Comprehensive Plan has recommended that the City have a stronger preservation program and begin protection of significant local and existing or potentially eligible state and national register properties. III. Alternatives: A. City Council approve the zoning request. H-1 zonin~ would provide protection to this landmark building and ensure sensitive treatment of any exterior alterations. Expansion of the H-1 district by including the Patrick Henry Hotel would help protect both public and private investments downtown. Continued revitalization of downtown would be continued by ensuring that such a significant building as the Patrick Henry Hotel would be maintained and appropriate rehabilitation takes place. City-sponsored preservation incentive pro~rams would be available to the property· Comprehensive plan recommendations for the protection and preservation of significant historic and architectural landmark structures in the community would be followed. B. City Council deny the zoning request. H-1 zonin~ would not be extended to include this significant downtown building which could possibly result in the structure being adversely altered or demolished without public involvement. Expansion of the H-1 district would not occur and could result in some future risk of the public and private investments already in downtown. 3. Continued revitalization of downtown would be adversely affected in that the adopted downtown development plans would not be followed. Cit¥-sDonsored preservation incentive programs would not be available to the property owners for use in their efforts to protect, preserve and restore the Patrick Henry Hotel. o Comprehensive Plan recommendations would not be followed. IV. Recommendation: By a vote of 5-0 (Mr. Price absent), the Planning Commission recommended approval of the request for a historic district zoning overlay for the Patrick Henry Hotel, one of the significant architectural and historical buildings in the downtown and the City. Local ordinance protection of this property would prohibit any adverse alteration to this structure or the senseless demolition of this potential state and national register property as well as make public financial and technical assistance programs available to assist the owners in further rehabilitation of the property. R~pectfully submitted, Paul C. Buford, Jr., Vice Chairman Roanoke City Planning Commission JRM:EDD:mpf cc: Assistant City Attorney City Engineer Building Commission/Zoning Administrator Petitioner Office of the City Clerk August 15, 1990 File #51 Mr. Michael M. ~aldvogel Chairman City Planning Commission Roanoke, Virginia Dear Mr. ~aldvogel: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Mr. Anarew D. Ju~elt, Presiaent, Affirmative Equities Company, representing Patrick Henry Hotel Investors, Inc., requesting that property located at 617 South Jefferson Street, identified as Official Tax No. 1013313, be zoned with an H-1 Historic District Overlay, said property is currently zoned C-3, Central Business District. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra REZONE36 Enc o pc: Mr. Andrew D. Jubelt, President, Affirmative Equities Company, 1133 Avenue of the Americas, Suite 2833, New York, New York 10036 c.d~. John R. Marlies, Agent/Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. Steven J. Talevi, Assistant City Attorney Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 CITY ~" PETITION FOR H-1 ZONING '90 ..... -9 · ! IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: Zoning of property located at 617 South Jefferson Street, designated as Official Tax Number 1013313 with an H-l, Historic District overlay. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Patrick Henry Hotel Investors, Inc. own land in the City of Roanoke containing less than one acre, located at 617 South Jefferson Street (Official Tax Number 1013313). Said property is currently'zoned C-3, Central Business District. A map of the property to be designated as an historic district is annexed h~reto as Exhibit A and made a part hereof. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners request that the said properties be zoned with an H-l, Historic District overlay. The Petitioners believe that the zoning of the said properties will further the intent of the City's Zoning Ordinance and Comprehensive Plan, in that it will add to the historic district and preserve for the future an important building on Jefferson Street, which has been determined by the Roanoke Architectural Review Board and the Virginia Department of Historic Resources to be eligible for H-1 zoning and application to the National Register of Historic Places. In October, 1988 the City Planning Commission, by a vote of 6-0 (Mrs. Goode absent at such time) recommended that the subject property be zoned with an H-l, Historic District overlay. The then owners of the property, The Monterey Corporation, declined to accept such zoning designation. However, the Petitioners believe that such designation is in the best interest of the subject property and the City of Roanoke. Annexed hereto as Exhibit B and made a part hereof is a copy of the letter dated October 10, 1988 from Michael Waldvogel, then Chairman of the Roanoke City Planning Commission, to the Honorable Noel C. Taylor and members of the City Council confirming the foregoing designation and approval. Annexed hereto as Exhibit C and made a part hereof are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across the street from the property to be zoned. WHEREFORE, based on the prior approval and recommendation of the City Planning Commission and the other reasons state~ above, the Petitioners request that the above described property be zoned with an H-l, Historic District overlay, as requested, in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 30th day of July, 1990. PATRICK HENRY HOTEL INVESTORS, INC. By: Affirm~e Equities Company President Telephone: 212-764-5665 Telecopier: 212-921-5267 Affirmative Equities Company 1133 Avenue of the Americas Suite 2833 New York,NY 10036 Roanc~e City Planning Comm~ion October 10, 1988 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: H-i, Historic District Zoning Designation for certain downtown lan~arks I. Background: ae ' Historic ~reservation in downtown Roanoke and in the City's neighborhoods has been a successful revitalization tool. Property values have increased and co~=m/nity awareness, appreciation and interests have been stimulated. Be Roanoke Vision recognized the value of historic preservation, especially in downtown and in the City's inner neighborhoods. It was recommended that more historical/cultural sites be inventoried and regulations enacted to preserve landmarks. Design 79 and Design 85 also recognized the importance of historic buildings in downtown and encouraged their protection and rehabilitation. In January, 1988, the Architectural Review Board reco~ended to the Planning Co~ission that the H-l, Historic district designation, be given to those buildings in the downtown area that are on the National Register of Historic p]nm,S, or are eligible for the National Register of Historic Place-. These buildings are: Libert~ Trust building (First National Bank) - 101 South Jefferson Street, Tax No. 1011123. Colonial National Bank building - 202-208 South Jefferson Street, Tax Nos. 4010801, 4010802. 3o Boxley Building - 416 South Jefferson Street, Tax No. 4011704. Rco"n ~55 Munta~al Bu,~cl~ng 215 (~urc~ Ave~u~ S W ~e V~rg,n~a 24011 (7Ck~) (;81-2.34,4 Four warehouse buildings (Blain Supply Company, J. Leonard warehouses) - 127, 129 133 and 143 Norfolk Avenue, S.W., Tax Nos. 1010301-1010304, inclusi%~e. Patrick Henry Hotel - 617 South Jefferson Street, Tax No. 1013313. Jefferson Electric building - 21 Franklin Road, S.W., Tax No. 1012713. 7o Old Municipal Buildinq - 210 Campbell Avenue, S.W., Tax No. 1011401. 8o Series of Victorian buildings - 118-128 Campbell Avenue, S.W., Tax Nos. 1011508-1011512, inclusive. state and City building - 102 Campbell Avenue, S.W., Tax No. 1011519. Initial public hearing before the Planning Commission was held on 2/3/88. Zoning request was tabled to allow more time for property owners to discuss H-1 zoning with staff and to allow staff time to investigate financial incentives that could be i~lemented to offset concerns of property owners. N-m-rous persons spoke at the public hearing including those for both the H-1 zone protection and those against. Since February, staff has studied successful preservation ~rogram~ and the City Manager has recoz~ended several incentives to City Council for adoption. City Council has endorsed them and has scheduled a public hearing for October 10, 1988, to provide funding and officially adopt recommended programs. These programs are: Expansion of the City's existing Tax Abatement Program from five years to ten years for properties in an H-1 or H-2, Historic district. Ordinance to be effective on January 1, 1989. Establishment of a City-sponsored Low Interest Loan Program to provide for rehabilitation of historic structures in H-1 districts. At present, the initial funding level is proposed to be $100,000. Establishment of a technical services assistance f~na to assist property owners and developers in H-1 districts with various technical issues associated with the development of historic properties. These could include architectural or engineering design services, National Register no,nations, tax act coordination or financial coordination. At present, the recommended level of funding is $20,000. M_eetings with property owners to discuss H-1 zoning and the incentive programs were held the week of September 26, 1988. A general information meeting was held on September 28. Second public hearing before the Planning Commission was held on October 5, 1988. Mr. W. L. Whitwell, Chairman of the Architectural Review Board and Mrs. Martha B. Boxle~, President of the Roanoke Valley Preservation Foundation, spoke in favor of the zoning request. Several property owners spoke in opposition to the request. Mr. Frank Boxle~, trust executor for the Boxley Building, advised that the building had been restored to National Register standards and that the incentives available would not benefit the building. The Boxley trust was committed to maintaining the historical integrity of the building, but did not want to enc,,mher additiona% regulatory requirements in the future. Mrs. C~nthia Gardner, owner of three warehouses, Blain Supply Company, spoke in opposition. She felt that the incentives would not be helpful to Blain Supply Company, that the application of the H-1 district to individual buildings versus a block(s) of str~ctures was not appropriate, and that she considered the zoning a "taking of rights without compensation." Mr. Frank Ro~ers, re~resentin~ Mr. Jame~ Trinkle, appeared before the Co~ission and advised that Mr. Trinkle was opposed to the zoning unless the City exercised its option on October 12. Mr. Ed Hall and Mr. T. D. Steele also addressed the Comission and indicated their concern for limiting future new office development in downtown by preserving individual buildings. II. Issues: H-1 zoning will provide protection for the structures and ensure sensitive and appropriate treatment of the architectural features should exterior changes be proposed. The zoning also would encourage rehabilitation and continued use of the structure rather than dem~>lition. Continued revitalization of downtown is dependent on maintaining significant architectural buildings, maintaining intact groups of buildings, and ensuring appropriate construction for contributing structures. Expansion of the H-1 district will protect property values for adjoining property owners and will help maintain these important landmarks for future generations. Financial incentives will assist property owners and developers of historic structures. So Comprehensive plan has recommended that the City have a stronger preservation program and begin protection of significant National Register properties. III. Alternatives: Approve the zoning request. 1. H-1 zoning would provide protection for these significant landmarks and ensure sensitive treatment of any exterior alterations. H-1 zoning would not prohibit demolition. Rather, it would provide a framework for pursuing alternatives to demolition. Revitalization effort for downtown would be continued. Development plans for the City and downtown would be followed. Expansion of the H-1 district would protect both public and ~rivate investments. 4. Financial incentives available to historic properties. 5. Comprehensive Plan followed. B. Den~ the rezoning request. H-1 zonin~ would not apply to significant downtown landmarks. Buildings could be adversely altered or demolished without public involvement. Revitalization effort could be adversely affected. Adopted development plans for downtown would not be followed. No further expansion of the H-1 district would result in some future risk of the public and private investment already in downtown. Financial incentives still available for existing historic district properties. 5. Comprehensive Plan not followed. IV. Recommendation: The Planning Commission took the following action regarding the properties referenced below: ao Liberty Trust buildinq (First National Bank) - 101 South Jefferson Street, Tax No. 1011123 - By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1011123. Colonial National Bank building - 202-208 South Jefferson Street, Tax Nos. 4010801, 4010802. By a vote of 6-0 (Mrs. Goode absent), the Commission voted to recommend the ~H-t zoDing on the property designated as official tax nos. 4010801 and 4010802. One warehouse building (j. Leonard warehouses) - 127 Norfolk Avenue, S.W., Tax No. 1010304. By a vote of 6-0 (Mrs. Goode absent), the Conunission voted to recommend the H-1 zoning on the property designated as official tax no. 1010304. Patrick Henry Hotel ~ 617 South Jefferson Street, Tax NO. 1013313. By a vote of 6-0 (Mrs. Goode absent) the Comxaission voted to recommend the H-1 zoning on the property designated as official tax no. 1013313. Jefferson Electric building - 21 Franklin Road, S.W., Tax No. 1012713. By a vote of 6-0 (Mrs. Goode absent) the Commission voted to recommend the H-1 zoning on the property designated as 1012713. Old Municipal Buildin~ - 210 Campbell Avenue, $.W., Tax No. 1011401. By a vote of 6-0 (Mrs. Goode absent), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1011401. Go Series of Victorian buildings - 126-128 Campbell Avenue, S.W., Tax No. 1Ql1508. By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the properties designated as official tax nos. 1011511-1011512. State and City buildin~ - 102 Campbell Avenue, S.W., Tax No. 1011519. By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1011519. The Commission took the following action regarding the properties listed below: Boxle~ Building - 416 South Jefferson Street, Tax No. 4011704. By a vote of 4-2 (Messrs. Bradshaw and Price voting against the motion and Mrs. Goode absent), the Commission voted to withdraw the Boxley Building from H-1 consideration, as requested by the owners. Jo Three warehouse buildings (Blain Supply Company) - 129, 133 and 143 Norfolk Avenue, S.W., Tax Nos. 1010301-1010303, inclusive. By a vote of 4-2 (Messrs. Buford and Price voting against the motion and Mrs. Goode absent), the Commission voted to withdraw the three warehouse buildings from H-1 consideration, as requested by the owner. Ko S_eries of Victorian buildings - 118-124 Campbell Avenue, S.W., Tax Nos. 1011509-1011512, inclusive. By a vote of 5-1 (Mr. Bradshaw voting against the motion and Mrs. Goode absent), the Coalmission voted to withdraw the three Victorian buildings from H-1 consideration. The landmarks proposed for inclusion in H-1 are significant architectural and historical elements of downtown and the City. Each of the buildings serve an important function in downtown and in the area where they are located. Adverse alteration or loss of any of these National Register structures will be detrimental to the limited inventory of historic buildings remaining in downtown. New financial incentives have been made available for the rehabilitation of properties in a historic district and will provide assistance to owners in exchange for local ordinance protection. Respectfully submitted, -~M~chael M. Waldvogel, Chairman Roanoke City Planning Com~ssion JRM:ESG:mpf attachment cc: Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. William M. Hackworth, Assistant City Attorney Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Co~issioner/Zoning Administrator Mr. W. L. Whitwell, Chairman, Architectural Review Board LIST OF ADJOINING PROPERTY OWNERS PATRICK HENRY HOTEL OFFICIAL TAX NO. 1013313 1013305 1013306 1013307 1013308 1013318 4011913 4013201 Shenandoah Club 24 Franklin Road, S. W. Roanoke, Virginia 24016 Allright Realty Company P. O. Box 53390 Houston, Texas 77052 Mechanica~ Development Company, P. O. Box 190 Salem, Virginia 24153 Mechanical Development Company, P. O. Box 190 Salem, Virginia 24153 Merchants Parking Co. Inc. c/o C W Francis 120 Kirk Avenue, S. W. Roanoke, Virginia 24011 Trustees of Roanoke College c/o National Business College P. O. Box 6400 Roanoke, Virginia 24017 City of Roanoke (Main Library) Inc. Inc. Office on Youth September 7, 1990 Mr. Michael M. Waldvogel, Chairman and Members of the Roanoke City Planning Commission Roanoke, Virginia Dear Mr. Walvogel and Members of the Planning Commission: Subject: Patrick Henry Hotel This is to express the Architectural Review Board's endorsement of the historic designation of the Patrick Henry Hotel. At the last Board meeting on August 9, the Board voted to support the H-l, Historic District, zoning designation proposed for the Patrick Henry Hotel. As you are aware, this significant historic structure was identified by the Architectural Review Board two years ago as a structure that was potentially eligible for the National Register of Historic Places and should be designated a historic landmark and included in the City's H-i, Historic District. ~11~ Chairman Room 355 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2349 August 28, 1990 Mr. Michael M. Waldvogel, Chairman Roanoke City Plannir~qC~mmission office of Comm~nit¥~anninq Room 355, Muni~ipal Building Roanoke, Virginia 24011 Dear Mr. Waldvo~el and Me~bers of the Commission: Subject= Request for H-I, Historic District zoning for the ~ Patrick Hel~ry Ho~el ~ The Roanoke Valley Preservation Foundation supports the zoning of the Patrick Henry Hotel, H-l, Historic District. As a very signific&mt hie~orl= land~ark in the City of Roanoke, we are pleased that ~he developer is requesting historic designation and look forward t~~ with Mr. Jubelt in the restoration of this grand bore1. Sincerely, Lin $. Melc. hionna President Patrick Henry Hotel Investors, Inc. LOCATION ~.. Office of the C_ity Clerk October 24, 1990 File #51 Mr. Andrew W. Jubelt, President Affirmative Equities Company 1133 Avenue of the Americas, Suite 2833 New York, New Yor~ 10036 Dear Mr. Jubelt: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke grant the request of Patrick Henry Hotel Investors, Inc., that a tract of land located at 617 South Jefferson Street, identified as 6fficial Tax No. 1013313, oe rezoned from C-3, Central Business District, to H-l, Historic District overlay. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at a regular meeting held on Monday, ~pril 6, 1981, a public hearing on the abovedescribed request has been set for Monday, November 12, 1990, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W. report should be directed to ~r. John Community Planning, at 981-2344. For your informat on, I am also enclosing copy of a notice of the public Ilearing and an Ordinance providing for the rezoning, which notice and Ordinance were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission R. Marlles, Chief of MFP:ra PUBLIC36 Sincerely, Mary F. Par~er, CMC/4AE City Clerk Enc. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Mr. Andrew W. Jubelt October 24, 1990 Page 2 pc: The Shenandoah Club, 24 Franklin Road, Virginia 24016 S. W., Roanoke, Allright Realty Company, p. O. Box 53390, Houston, Texas 77052 ~echanical Development Company, p. O. Box 190, Salem, Virginia 24153 Merchants Parking Company, Inc., c/o C. W. Francis, 120 Kirk Avenue, S. ~., Roanoke, Virginia 24011 Trustees of Roanoke College, c/o National Business College, P. O. Box 6400, Roanoke, Virginia 24017 Mr. ~ayne G. Strickland, Executive Director, Fifth Planning District Commission, p. O. 6ox 2569, Roanoke, Virginia 24010 Mr. ~. Robert Herbert, City Manager ~r. Wilburn C. Dibling, Jr., City Attorney Mr. Steven j. Talevi, Assistant City Attorney Ur. Von W. Moody, III, Director of Real Estate Valuation Mr. Paul C. Buford, Jr. Vice-Chairman, Commission ' City Planning Mr. £. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works ~r. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer ~r. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles Agent/Secretary, Commission ' City Planning Ms. Doris Layne, Office of Real Estate Valuation A') NoM~sER - 102~2037~ PU~LiSH6R,3 FEE - CiTY OF RUANOK6 C/U MARY F PARKER CITY uLERKS OFFICE STAle OF VIRGINIA CITY CF RUANOKE AFFIDAVIT CF PUbL ICA F iU~N I, (THE UNDERSIGNEO} AN ~UTHORiZED REPRESENTATIVE OF THE TIM~-~ORLL) COR- PORATION, WHICH CORPORATION IS PUbLIShER OF THE ~OANO~E TIMES ~ ~C~D-~E~S, A DAILY N~SPAP~K PUBLISH~0 THE STATE OF VIRGINIA~ UC CERTIPY [HAT NEmSPAPEKS ON FHE FOLLOWING DATES 10120/90 MORNING 11/O2/90 MORNING NOTICE OF PUBLIC HEARING Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, November 12, 1990, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on the question of zoning with an R-l, Historic Zoning Overlay, the following pro- perty: Property described as a tract of land located at 617 South Jefferson Street, identified as Official Tax No. 1013313, said tract currently zoned C-3, Central Busi- ness District. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 24th day of October , 1990. Mary F. Parker, City Clerk Please publish in full twice, once on Friday, October 26, 1990, and once on Friday, November 2, 1990, in the Roanoke Times & World News, Morning Edition. Please send publisher's affidavit and bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Office of Ihe City Clerk August 15, 1990 File #51 Mr. Michael M. ~aldvogel Chairman City Planning Commission Roanoke, Virginia Dear Mr. ~ldvogel Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (2979), as amended, I am enclosing copy of a petition from Mr. Anarew D. JuDelt, Presiaent, Affirmative Equities Company, representing Patrick Henry Hotel Investors, Inc., requesting that property located at 617 South Jefferson Street, identifie~ as Official Tax No. 1013313, be zoned with an H-1 Historic District Overlay, said property is currently zoned C-3, Central Business District. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:ra REZONE36 Enc. pc: Mr. Andrew D. Jubelt, President, Affirmative Equities Company, 1133 Avenue of the Americas, Suite 2833, New York, New York 10036 Mr. John R..~arlies, Agent/Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. Steven J. Talevi. Assistant City Attorney Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 PETITION FOR H-1 ZONING IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: Zoning of property located at 617 South Jefferson Street, designated as Official Tax Number 1013313 with an H-I, Historic District overlay. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Patrick Henry Hotel Investors, Inc. own land in the City of Roanoke containing less than one acre, located at 617 South Jefferson Street (official Tax Number 1013313). Said property is currently zoned C-3, Central Business District. A map of the property to be designated as an historic district is annexed hereto as Exhibit A and made a part hereof. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners request that the said properties be zoned with an H-I, Historic District overlay. The Petitioners believe that the zoning of the said properties will further the intent of the City's Zoning Ordinance and Comprehensive Plan, in that it will add to the historic district and preserve for the future an important building on Jefferson Street, which has been determined by the Roanoke Architectural Review Board and the Virginia Department of Historic Resources to be eligible for H-1 zoning and application to the National Register of Historic Places. In October, 1988 the City Planning Commission, by a vote of 6-0 (Mrs. Goode absent at such time) recommended that the subject property be zoned with an H-i, Historic District overlay. The then owners of the property, The Monterey Corporation, declined to accept such zoning designation. However, the Petitioners believe that such designation is in the best interest of the subject property and the City of Roanoke. Annexed hereto as Exhibit B and made a part hereof is a copy of the letter dated October 10, 1988 from Michael Waldvogel, then Chairman of the Roanoke City Planning Commission, to the Honorable Noel C. Taylor and members of the City Council confirming the foregoing designation and approval. Annexed hereto as Exhibit C and made a part hereof are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across the street from the property to be zoned. WHEREFORE, based on the prior approval and recommendation of the City Planning Commission and the other reasons stated above, the Petitioners request that the above described property be zoned with an H-i, Historic District overlay, as requested, in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 30th day of July, 1990. PATRICK HENRY HOTEL INVESTORS, INC. By: Affir~ve Equities Company ~drew D. Jub~lt President Telephone: 212-764-5665 Telecopier: 212-921-5267 Affirmative Equities Company 1133 Avenue of the Americas Suite 2833 New York,NY 10036 TO THE CITY CLERK OF THE CITY OF ROANOKE, PERTAINING TO THE REZONING REQUEST OF: VIRGINIA Request from the Patrick Henry Hotel Investors, Inc., ) that the tract of land located at 617 South Jefferson ) Street, designated as Official Tax No. 1013313 be zoned ) with H-l, Historic District overlay. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 24th of September, 1990, notices of a public hearing to be held on the 3rd day of October, 1990, to the owner or agent of the parcels address: on the rezoning captioned above listed below at their last known PARCEL 1013305 OWNER~ AGENT OR OCCUPANT Shenandoah Club 1013306 Allright Realty Company 1013307 1013308 Mechanical Development Co. 1013318 Merchants Parking Co., Inc. c/o C. W. Francis 4011913 Trustees of Roanoke College c/o National Business College 4013201 City of Roanoke Library ADDRESS 24 Franklin Road Roanoke, VA 24016 P. O. Box 53390 Houston, Texas 77052 P. O. Box 190 Salem, VA 24153 120 Kirk Avenue, SW Roanoke, VA 24011 P. O. Box 6400 Roanoke, VA 24017 SUBSCRIBED AND SWORN to before me, a Notary Public, Roanoke, Virginia, this My Commission Expires: 25th day of September, 1990. Notary Publi~__~3 in the City of TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Request from the Patrick Henry Hotel Investors, Inc., ) that the tract of land located at 617 South Jefferson ) Street, designated as Official Tax No. 1013313 be zoned ) with H-l, Historic District overlay. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 27th of August, 1990, notices of a public hearing to be held on the 5th day of September, 1990, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: PARCEL 1013305 OWNER~ AGENT OR OCCUPANT Shenandoah Club 1013306 Allright Realty Company 1013307 1013308 Mechanical Development Co. 1013318 Merchants Parking Co., Inc. c/o C. W. Francis 4011913 Trustees of Roanoke College c/o National Business College 4013201 City of Roanoke Library ADDRESS 24 Franklin Road Roanoke, VA 24016 P. O. Box 53390 Houston, Texas 77052 P. O. Box 190 Salem, VA 24153 120 Kirk Avenue, SW Roanoke, VA 24011 P. O. Box 6400 Roanoke, VA 24017 ~Martha Pace Franklin -- SUBSCRIBED AND SWORN to before me, a Notary Public, Roanoke, Virginia, this My Commission Expires: in the City of 27th day of August, 1990. Notary Public Roanoke City Planning Commission October 10, 1988 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: H-i, Historic District Zoning Designation for certain downtown landmarks I. Background: Historic ~reservation in downtown Roanoke and in the City's neighborhoods has been a successful revitalization tool. Property values have increased and comm%unity awareness, appreciation and interests have been stimulated. Roanoke Vision recognized the value of historic preservation, especially in downtown and in the City's inner neighborhoods. It was recommended that more historical/cultural sites be inventoried and regulations enacted to preserve landmarks. Design 79 and Design 85 also recognized the importance of historic buildings in downtown and encouraged their protection and rehabilitation. In January, 1988, the Architectural Review Board recommended to the Planning Commission that the H-l, Historic district designation, be given to those buildings in the downtown area that are on the National Register of Historic Places, or are eligible for the National Register of Historic Places. These buildings are: Liberty Trust building (First National Bank) - 101 South Jefferson Street, Tax No. 1011123. 2. Colonial National Bank buildinq - 202-208 South Jefferson Street, Tax Nos. 4010801, 4010802. Boxley Building - 416 South Jefferson Street, Tax No. 4011704. Roocn 355 Mumopol Building 215 Chur(~ Avenue S W Roanoke Virginio ~4011 (703) 981-2344 Eo Fo Four warehouse buildings (Blain Supply Company, J. Leonard warehouses) - 127, 129 133 and 143 Norfolk Avenue, S.W., Tax Nos. 1010301-1010304, inclusive. Patrick Henry Hotel - 617 South Jefferson Street, Tax No. 1013313. Jefferson Electric building - 21 Franklin Road, S.W., Tax No. 1012713. 7o Old Municipal Building - 210 Campbell Avenue, S.W., Tax NO. 1011401. Series of Victorian buildings - 118-128 Campbell Avenue, S.W., Tax Nos. 1011508-1011512, inclusive. State and City building - 102 Campbell Avenue, S.W., Tax No. 1011519. Initial public hearing before the Planning Commission was held on 2/3/88. Zoning request was tabled to allow more time for property owners to discuss H~i zoning with staff and to allow staff time to investigate financial incentives that could be implemented to offset concerns of property owners. Numerous persons spoke at the public hearing including those for both the H-1 zone protection and those against. Since February, staff has studied successful preservation programs and the City Manager has recommended several incentives to City Council for adoption. City Council has endorsed them and has scheduled a public hearing for October 10, 1988, to provide funding and officially adopt recommended programs. These programs are: Expansion of the City's existing Tax Abatement Program from five years to ten years for properties in an H-1 or H-2, Historic district. Ordinance to be effective on January 1, 1989. 2o Establishment of a city-sponsored Low Interest Loan Program to provide for rehabilitation of historic structures in H-1 districts. At present, the initial funding level is proposed to be $100,000. Establishment of a technical services assistance fund to assist property owners and developers in H-1 districts with various technical issues associated with the development of historic properties. These could include architectural or engineering design services, National Register nominations, tax act coordination or financial coordination. At present, the recommended level of funding is $20,000. Go Meetings with property owners to discuss H-1 zoning and the incentive programs were held the week of September 26, 1988. A general information meeting was held on September 28. Second public hearing before the Planning CoF~ission was held on October 5, 1988. Mr. W. L. whitwell, Chairman of the Architectural Review Board and Mrs. Martha B. Boxley, President of the Roanoke Valley Preservation Foundation, spoke in favor of the zoning request. Several property owners spoke in opposition to the request. Mr. Frank Boxley, trust executor for the Boxley Building, advised that the building had been restored to National Register standards and that the incentives available would not benefit the building. The Boxley trust was committed to maintaining the historical integrity of the building, but did not want to encumber additional regulatory requirements in the future. Mrs. Cynthia Gardner, owner of three warehouses, Blain Supply Company, spoke in opposition. She felt that the incentives would not be helpful to Blain Supply Company, that the application of the H-1 district to individual buildings versus a block(s) of structures was not appropriate, and that she considered the zoning a "taking of rights without compensation." Mr. Frank Rogers, representing Mr. James Trinkle, appeared before the Commission and advised that Mr. Trinkle was opposed to the zoning unless the City exercised its option on October 12. Mr. Ed Hall and Mr. T. D. Steele also addressed the Commission and indicated their concern for limiting future new office development in downtown by preserving individual buildings. II. Issues: ao H-1 zoning will provide protection for the structures and ensure sensitive and appropriate treatment of the architectural features should exterior changes be proposed. The zoning also would encourage rehabilitation and continued use of the structure rather than demolition. Bo Continued revitalization of downtown is dependent on maintaining significant architectural buildings, maintaining intact groups of buildings, and ensuring appropriate construction for contributing structures. Expansion of the H-1 district will protect property values for adjoining property owners and will help maintain these important landmarks for future generations. Financial incentives will assist property owners and developers of historic structures. Eo Comprehensive plan has recommended that the City have a stronger preservation program and begin protection of significant National Register properties. III. Alternatives: ao Approve the zoning request. 1. H-1 zoning would provide protection for these significant landmarks and ensure sensitive treatment of any exterior alterations. H-1 zoning would not prohibit demolition. Rather, it would provide a framework for pursuing alternatives to demolition. 2o Revitalization effort for downtown would be continued. Development plans for the City and downtown would be followed. 3o Expansion of the H-1 district would protect both public and private investments. 4. Financial incentives available to historic properties. 5. Comprehensive Plan followed. B. Deny the rezoning request. H-1 zoning would not apply to significant downtown landmarks. Buildings could be adversely altered or demolished without public involvement. Revitalization effort could be adversely affected. Adopted development plans for downtown would not be followed. ¸3. No further expansion of the H-1 district would result in some future risk of the public and private investment already in downtown. Financial incentives still available for existing historic district properties. 5. Comprehensive Plan not followed. IV. Recommendation: The Planning Commission took the following action regarding the properties referenced below: ao Liberty Trust building (First National Bank) - 101 South Jefferson Street, Tax No. 1011123 - By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1011123. Colonial National Bank building - 202-208 South Jefferson Street, Tax Nos. 4010801, 4010802. By a vote of 6-0 (Mrs. Goode absent), the Commission voted to recorm~end the H-1 zoDing on the property designated as official tax nos. 4010801 and 4010802. Co One warehouse building (j. Leonard warehouses) - 127 Norfolk Avenue, S.W., Tax No. 1010304. By a vote of 6-0 (Mrs. Goode absent), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1010304. Do Patrick Henry Hotel - 617 South Jefferson Street, Tax No. 1013313. By a vote of 6-0 (Mrs. Goode absent) the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1013313. Jefferson Electric buildinq - 21 Franklin Road, S.W., Tax No. 1012713. By a vote of 6-0 (Mrs. Goode absent) the Commission voted to recommend the H-1 zoning on the property designated as 1012713. Old Municipal Building - 210 Campbell Avenue, S.W., Tax No. 1011401. By a vote of 6-0 (Mrs. Goode absent), the Com~ission voted to recommend the H-1 zoning on the property designated as official tax no. 1011401. Go Series of Victorian buildings - 126-128 Campbell Avenue, S.W., Tax No. 1Qi1508. By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the properties designated as official tax nos. 1011511-1011512. State and City buildinq - 102 Campbell Avenue, S.W., Tax No. 1011519. By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1011519. The Commission took the following action regarding the properties listed below: Boxley Building - 416 South Jefferson Street, Tax No. 4011704. By a vote of 4-2 (Messrs. Bradshaw and Price voting against the motion and Mrs. Goode absent), the Commission voted to withdraw the Boxley Building from H-1 consideration, as requested by the owners. Three warehouse buildings (Blain Supply Company) - 129, 133 and 143 Norfolk Avenue, S.W., Tax Nos. 1010301-1010303, inclusive. By a vote of 4-2 (Messrs. Buford and Price voting against the motion and Mrs. Goode absent), the Commission voted to withdraw the three warehouse buildings from H-1 consideration, as requested by the owner. Ko Series of Victorian buildings - 118-124 Campbell Avenue, S.W., Tax Nos. 1011509-1011512, inclusive. By a vote of 5-1 (Mr. Bradshaw voting against the motion and Mrs. Goode absent), the Co]nmission voted to withdraw the three Victorian buildings from H-1 consideration. The landmarks proposed for inclusion in H-1 are significant architectural and historical elements of dow~ntown and the City. Each of the buildings serve an important function in downtown and in the area where they are located. Adverse alteration or loss of any of these National Register structures will be detrimental to the limited inventory of historic buildings remaining in downtown. New financial incentives have been made available for the rehabilitation of properties in a historic district and will provide assistance to owners in exchange for local ordinance protection. Respectfully submitted, ---M~chael M. Waldvogel, Chairman Roanoke City Planning Commission JRM:ESG:mpf attachment cc: Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. William M. Hackworth, Assistant City Attorney Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. W. L. Whitwell, Chairman, Architectural Review Board LIST OF ADJOINING PROPERTY OWNERS PATRICK HENRY HOTEL OFFICIAL TAX NO. 1013313 1013305 1013306 1013307 1013308 1013318 4011913 4013201 Shenandoah Club 24 Franklin Road, S. W. Roanoke, Virginia 24016 Allright Realty Company P. O. Box 53390 Houston, Texas 77052 Mechanical Development Company, Inc. P. O. Box 190 Salem, Virginia 24153 Mechanical Development Company, P. O. Box 190 Salem, Virginia 24153 Inc. Merchants Parking Co. Inc. c/o C W Francis 120 Kirk Avenue, S. W. Roanoke, Virginia 24011 Trustees of Roanoke College c/o National Business College P. O. Box 6400 Roanoke, Virginia 24017 City of Roanoke (Main Library) Office of the City Clerk November 20, 1990 File #51 ~r. ~. ~. Cruey Attorney 2747 Penn Forest Boulevard, Roanoke, Virginia 24018 Dear ~r. Cruey: I am enclosing copy of Ordinance No. $03u4-111990 rezoning a por- tion of a tract of land located at 2306 Peters Creek Road, N. ~., identified as official lax No. 6160633, from R~-2, Residential Multi-Family, Medium Density District, to C-2, General Commercial District, ~ubjec~ ~o certain conditions proffered by the peti- tioner. Ordinance No. 30304-111990 was adopted by the Council of the City of RoanoKe on first reading on ~onaay, October 22, ~99~, also adopted by the Council on second reading on ~onday, ~oYember 5, 199~, and will ta~e effect ten days following the date of i~s second reading. Sincerely, ~d~.~-Z_ ~ary F. Parker, CMC/AAE City Clerk MFP : ra Eric . pc: Mr. & Mrs. S. Steven Royal, 2129 Meado~brouk Road, N. ~., Roanoke. Virginia 24017 ~r. Gary R. Harris, 2123 Meadowbrook Road, N. W., Roanoke, Virginia 24017 ~estminister Presbyterian Church, 2216 Peters Creek Road, N. ~., Roanoke, Virginia 24017 ~r. '& ~rs. John F. Vaeth, 2307 ~eadowbrook Road, ~. ~., Roanoke, Virginia 24017 Ms. Pamela C. Shaver, 23~5 ~eadowbrook Road, N. ~., RoanoKe, Virginia 24017 Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981.2541 Mr. B. K. Cruey November 20, 1990 Page 2 Mr. & Mrs. Stanley S. Rife, 2133 Meadowbrook Road, N. ~., Roanoke, Virginia 24017 Mr. Paul A. Duncan and Mr. Gary A. Duncan, Partnership, 2006 Peters Creek Road, N. W., Roanoke, Virginia 24017 ~r. & ~rs. Neil ~. McLawhorn, 3724 Grandview Avenue, ~. ~., Roanoke, Virginia 24012 Mr. Paul H. Smith, 5647 Starkey Road, S. W., Roanoke, Virginia 24014 Kings Arms Apartments, Ltd.~ 5204 Lancelot Lane, N. W., Roanoke, Virginia 24019 Mr. William ~. ~artin~ 2328 Peters Creek Road, No W., Roanoke, Virginia 24017 Berglund Chevrolet, Inc.~ P. O. Box 12608, Roanoke, Virginia 24027 F. F. W. Developers, P. 0. Box 4175, Roanoke, Virginia 24015 Mr. Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. ~ilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Von W. ~oody, III, Director of Real Estate Valuation Mr. Charles A. Price, Jr., Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman~ Board of Zoning Appeals Mr. William F. Clark, Director of Public Works ~r. Kit B. Kiser, Director of Utilities and ©perations Mr. Charles M. Buffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent/Secretary, City Planning Commission ~s. Doris Layne, Offic~ of Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th Day of November, 1990. No. 30304-111990. AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 616, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to cer- tain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said appli- cation at its meeting on November 12, 1990, after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citi- zens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the tion, the recommendation made to the Council Commission, the City's Comprehensive Plan, aforesaid applica- by the Planning and the matters presented at the public hearing, is of the opinion that the described property should be rezoned as herein provided. hereinafter THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 616 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a portion of a tract of land lying and being at 2306 Peters Creek Road, N. W., in the City of Roanoke, designated on Sheet No. 616 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No. 6160633 be, and is hereby rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, subject to those conditions proffered by and set forth in the First Amended Petition to Rezone filed in the Office of the City Clerk on September 19, 1990, and that Sheet No. 616 of the Zone Map be changed in this respect. ATTEST: City Clerk. Raanoke City Planning Commission November 12, 1990 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Woodmen of the World, represented by B.K. Cruey, attorney, that a portion of a tract of land located at 2306 Peters Creek Road, N.W., identified as official tax no. 6160633, be rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, such rezoning to be subject to certain conditions proffered by the petitioner. I. Background: Purpose of request is to bring existing clubhouse into conformance with current zoning regulations and to permit the construction of a storage facility addition. B. Petition to rezone was filed on August 16, 1990. First amended petition to rezone was filed on September 19, 1990. The following conditions were proffered by the petitioner: That the property will be developed in substantial conformity with the prepared site plan to add a 50' x 30' extension on back of the existing clubhouse, a copy of which is attached to the Petition for Rezoning as Exhibit "B" subject to any changes required by the City during site plan review. Room 355 Municipal Building 215 Church Avenue, S W. P.x~anoke, Virginia 24011 (703) 981-2344 II. e That if no building permit has been issued and no construction commenced within three (3) years from the date of final zoning approval, the zoning shall revert to RM-2, Residential Multifamily District, without further action by City Council. Plannin~ Commission public hearing was held on Wednesday, October 3, 1990. Mr. Bill Cruey, attorney, appeared before the Commission and stated that he represented Woodmen of the World. He noted that the property had been correctly zoned while in the County. Mr. Cruey explained that the Woodmen wanted to construct an addition on the rear of their present structure, but when applying for a building permit, had found they did not have the proper zoning, he further noted that the structure was located approximately 600 feet off of Peters Creek Road and the addition would be at the rear of the present structure and would not be seen from Peters Creek Road. He also noted that there was a large area in the rear that would remain Mrs. Dorsey gave the staff report and noted that staff recommended approval of the request. She said that the zoning would bring an existing nonconforming use into the correct zoning category. She said that the rear portion of the site had been proffered to remain RM-2 and would remain in its existing vegetative state. There was a question from the Commission relative to the buffering around the sides of the property and staff advised that all property lines that adjoin residentially zoned districts are required to be buffered. Issues: Zonin~ of the subject property is currently RM-2 and C-2. The surrounding zoning in the area is as follows: to the north and south, RM-2 zoning; to the west, RS-3 zoning; and to the east, C-2 zoning. Land use of the property is a fraternal organization camp/lodge facility. Land uses surrounding the site are as follows: to the north, single family residences and vacant, undeveloped land; to the south, a church; to the east, vacant, undeveloped commercially zoned land; and to the west, the undeveloped wooded portion of the subject property and a single family residential subdivision to the north and west of that area. Utilities are available and adequate. During and upon completion of the proposed construction, the petitioner will comply with the City's storm water management policy and erosion/sediment control ordinance for "0" runoff on adjoining properties. Access to the subject property is provided by a single 16 foot wide private paved driveway from Peters Creek Road. The proposed storage facility addition will not increase vehicular or pedestrian demands on the site. Screenin~ would be required by the zoning ordinance for those property line boundaries of the subject property that adjoin residentially zoned areas. The proffered (conceptual) site plan indicates a 10 foot wide buffer of plant material along the southern property line. The existing vegetation on the western portion of the subject property to remain RM-2 will serve to buffer the adjoining residential development. Neighborhood organization is the Peters Creek Civic League. The Planning Office notified their president in writing of the rezoning request on September 19, 1990, and no comments have been received by this office as of the date of this report. G. Comprehensive Plan recommends that: Neighborhood character and environmental quality be protected. Expanded commercial development is carefully evaluated to ensure minimal conflict with residential areas. Promote development of facilities and services that enhance the community's livability. III. Alternatives: A. City Council aDDrove the rezoning request. Zoning of this portion of the property would be C-2, General Commercial District. Land uses would be the fraternal lodge/clubhouse that would become a conforming use. Construction of the proposed storage facility addition could occur. Utilities to the property are adequate but unaffected by the proposed rezoning and storage facility addition. Access to and from the site would continue to be from the existing 16 foot wide paved driveway as indicated. Screening will be provided by the proffered landscaping buffer area, the preservation of existing vegetation on the property and the supplemental planting required as a result of the comprehensive development plan review process. Neighborhood realizes that the proposed storage facility addition to the existing clubhouse would have no negative impact on the area nor increase the functions or activities of the clubhouse. Comprehensive Plan issues as set forth would be followed. B. City Council deny the rezoning request. Zoning of the site remains C-2 along the Peters Creek Road frontage and RM-2 for the balance of the property. The existing use and structure would remain nonconforming in conflict with the existing zoning ordinance. Land use would remain a fraternal lodge/ clubhouse with portions of vacant, undeveloped commercial and residentially zoned areas to the east and west of the building. 3. Utilities would be unaffected. Access would remain as is and would not be an issue. 5. Screening would not be required. Neighborhood would remain unchanged. Comprehensive Plan issues as set forth could be followed at a later date. IV. Recommendation: By a vote of 5-0 (Mr. Bradshaw absent), the Planning Commission recommended approval of the rezoning request. The rezoning would place an existing nonconforming building and use into a conforming zoning status and would allow for the construction of a storage facility addition. The preservation of the rear portion of the property as residential in conjunction with the proffered landscaping buffer area as well as the preservation of the substantial natural vegetation on the western portion of the property, demonstrate the petitioner's awareness and sensitivity to the neighborhood and a desire to continue to be a quality and harmonious development in the area as set forth in the comprehensive plan. Respectfully submitted, Paul C. Buford, Jr., Vice Chairman Roanoke City Planning Commission JRM:EDD:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Petitioner's Attorney Office of the City Clerk September 26, !990 Vile #51 Ur. John R. ~4arlles Agent/Secretary City Planning Commission Roanoke, Virginia Dear Ur. Marlles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing cooy of an amenaed petition from ~r. B. K. Cruey, Attorney, representing ~oodmen of the ~orld, requesting that a tract of lana located at 2306 Peters Cree~ Roan, N. ~., containing 3.96 acres, more or less, iden- tified as Official Tax No. 6160633, be rezoned fram R~-Z, Residential Multi-Family, Meaium ~ensity District, to C-2, General Commercial District, subject to certain conditions prof- fered by the petitioner. Sincerely, ~ary F. Parker, CMC/AAE City Clerk MFP:ra REZONE39 Enc o pc: ~r. B. K. Cruey, Attorney, 2747 Penn Forest Boulevard, S. ~., Roanoke, Virginia 24018 Mr. John R. ~Iarlles, Agent/Secretary, City Planning Commission ~r. Ronald H. Miller, Zoning Administrator ~r. Steven J. Talevi, Assistant City Attorney Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF '~'~ CITY OF ROANOKE, VIRGINIA Rezoning of a a portion of a tract of land lying and being at 2306 Peters Creek Road, N.W., in the City of Roanoke, Tax Map No. 6160633, from PM-2 to C-2, such rezoning subject to certain conditions FIRST AMENDED P=riTION TO REZONE TO '£~t.~ HONORABLE MAYOR AND MEMBERS OF '£~.~ COUNCIL OF THE CITY OF R~ANOKE: The Petitioner, Woodmen of the World, owns land in the City of Roanoke containing 3.96 acres, more or less, located at 2306 Peters Creek Road, N.W., Tax Map No. 6160633. Said portion of tract is currently zoned PM-2. A map of the property to be rezoned is attached as Exhibit Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that a portion of the said property be rezoned from PM-2, Residential Multi-Family District, to C-2, General Commercial District, subject to certain conditions set forth below, for the purpose of bringing the existing clubhouse into conformance with the current zoning regulations and for the addition of a 50' X 30' storage facility. So that expansion can be permitted. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and it comprehensive plan, in that the rezoning will further facilitate the use of the existing land use and development on the subject project. The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the property will be developed in substantial conformity with the prepared site plan to add a 50' X 30' extension on back of the existing clubhouse, a copy of which is attached to the Petition for Rezoning as Exhibit"B" subject to any changes required by the City during site plan review. 2. That if no building permit has been issued and no construction commenced within three (3) years from the date of final zoning approval, the zoning shall revert to RM-2, Residential Multi-Family District, without further action by City Council. Attached as Exhibit "C" are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described tract be rezoned in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 1990. 15TH day of AUgust, WOODMEN OF THE WORLD --K. Cruey / Attorney for Petitioner 2747 Penn Forest Boulevard Roanoke, Virginia 24018 (703) 774-7773 Steven G. Wiseman, Treasurer of Camp 66 Woodmen of the World 2306 Peters Creek Road Roanoke, Virginia 24017 LOCA N III Ill / / Iii I I III I Office of the City Clerk October 24, 1990 File #51 Mr. B. K. Cruey Attorney 2747 Penn Forest Boulevard, Roanoke, Virginia 24018 Dear Mr. Cruey: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke grant the request of your client, Woodmen of the World, that a portion of a tract of land located at 2306 Peters Creek Road, N. ~., iden- tified as Official Tax No. 6160633, be rezoned from RM-2, Residential Multi-Family, Medium Density District, to C-2, General Commercial District, subject to certain conditions prof- fered by the petitioner. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 19~1, a public hearing on the aDovedescribed request has been set for Monday, November 12, 1990, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. ~. For your informatton, f am also enclosin~ copy of a notice of the public hearing and an Ordinance providing for the rezoning, which notice and Ordinance were prepared by the City Attorney's Office. Please revie~ the Ordinance and if you have any questions, you ma~ contact Mr. Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to Mr. John ~. Marlles, Chief of Community Planning, at 981-2344. MFP:ra PUBLIC39 Sincerely, ~/?~Jt.4~ ~ary F. Parker, C~MC/AAE City Clerk Eric o Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Mro Bo K. Cruey October 24, 1990 Page 2 pc: Mr. & Mrs. S. Steven Royal, 2129 ~eadowbrook Road, N. W., Roanoke, Virgin,ia 24017 Mr. Gary R. Barris, 2123 Meadowbrook Road, N. W., Roanoke, Virginia 24017 ~'estminister Presbyterian Church, 2216 Peters Creek Road, N. ~., Roanoke, Virginia 24017 Mr. & Mrs. John F. Va eth, 2307 Meado~brook Road, N. W., Roanoke, Virginia 24017 Ms. Pamela C. Shaver, 2315 ~eadowbrook Road, N. W., Roanoke, Virginia 24017 Mr. & Mrs. Stanley S. Rife, 2133 Meadowbrook Road, N. W., Roanoke, Virginia 24017 ~r. Paul A. Duncan and Mr. Gary A. Duncan, Patrnership, 2006 Peters Creek Road, N. W., Roanoke, Virginia 24017 Mr. & Mrs. Neil W. McLawhorn, 3724 Grandview Avenue, N. W., Roanoke, Virginia 24012 Mr. Paul ~o Smith, 5647 Starkey Road, S. W., Roanoke, Virginia 24014 Kings Arms Apartments, Ltd., 5204 Lancelot Lane, N. Roanoke, Virginia 24019 Mr. William ~. Martin, 2328 Peters Creek Road, N. ~., Roanoke, Virginia 24017 Berglund Chevrolet, Inc., P. O. Box 12608, Roanoke, Virginia 24027 F. F. W. Developers, P. O. Box 4175, Roanoke, Virginia 24015 Ur. Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. Wo Robert Herbert, City Manager ~r. ~ilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, Assistant City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Mr. Paul C. Buford, Jr., Vice-Chairman, City Planning Commission Mr. g. Elwood Morris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public ~orks ~r. Kit B. Kiser, Director of Utilities and Operations ~r. Charles M. Huffine, City Enginee~ Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent/Secretary, City Planning Commission ~s. Doris Layne, Office of Real Estate Valuation PUELISHER'S FEE - ¢'.~[;.u© CITY OF ROANOKE C/O MARY F P~KKER CITY CLERKS OFFICE ROOM 45o MUNiCiPAL ~LOo ROANOmE VA 24011 STATE OF ¥1K~INIA CITY OF KUANO~E AFFIOAViT OF PUSLiCATIO~ I, (IH~ UNDERSIGNLG) Ait AUlmOKliJC REPRESENTATIVE Ch THE TIMES-woRLd COR- PORATION, ,mICm CORPORATION 15 PUoLISHER DAILY N~SPAPE~ PWBLISHEO IN ROA~OKE~ IN THE STATE OF VIRGINIA, 06 CEK[IFY THAT T~E ANNEXcO ~OTiCE mAS PUuLISHEO IN SAiO NE.SPAPERS ON TH~ FOLLOWING DATes 10/20/90 MORN1N~ 11/02/90 MO~NING .ITN~SS~ THIS,.,~.TIt OAY OF i~OVEM~Er< 1990 ..... ~_ .... .~_ .......... _~___ AUT~IORIZmO SibNAIURm NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1 Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, November 12, 1990, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., in the said city, on the question of rezoning from RM-2, Residential Multi-Family, Medium Density District, to C-2, General Commercial District, the following property: A portion of a tract of land lying and being at 2306 Peters Creek Road, N. W., in the City of Roanoke, bearing Official Tax No. 6160633. This rezoning is to be subject to certain conditions prof- fered by the petitioner. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 24th day of October , 1990 Mary F. Parker, City Clerk Please publish in full twice, once on Friday, October 26, 1990, and once on Friday, November 2, 1990, in the Roanoke Times & World News, Morning Edition. Please send publisher's affidavit to: Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mr. B. K. Cruey, Attorney 2747 Penn Forest Boulevard, S. W. Roanoke, Virginia 24018 Office of the City Clerk September 26, 1990 Vile #51 Mr. John R. ~aarlles Agent/Secretary City Planning Commission Roanoke, Virginia Dear Ur. Marlles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amenaed petition from Mr. B. K. Cruey, Attorney, representing Woodmen of the ~orld, requesting that a tract of lana located at 2306 Peters Cree~ Roan, N. ~'., containing 3.96 acres, more or less, iden- tified as Gfficial Tax No. 6160633, be rezoned from R~-g, Residential multi-Family, Meaium Density District, to C-2, General Commercial District, subject to certain condit,ons prof- fered by the petitioner. ~4FP:ra REZ©NE39 pc: Sincerely, Nary F. Parker, CMC/AAE City Clerk Ur. B. ~. Cruey, Attorney, 2747 Penn Forest Boulevard, Roanoke, Virginia 24018 ~r. John R. ~arlles, Agent/Secretary, City Planning Commission ~r. Ronald H. Hiller, Zoning Administrator ~r. Steven J. Talevi, Assistant City Attorney Room 456 Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011 (?03) 981.2541 B, K. CRUEY IN T~J~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: ~- ~ Rezoning of a a portion of a tract of land lying and being at 2306 Peters Creek Road, N.W., in the City of Roanoke, Tax Map No. 6160633, from RM-2 to C-2, such rezoning subject to certain conditions FI~STAMENDEDPETITION TO REZON~ TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE= The Petitioner, Woodmen of the World, owns land in the City of Roanoke containing 3.96 acres, more or less, located at 2306 Peters Creek Road, N.W., Tax Map No. 6160633. Said portion of tract is currently zoned P/fl-2. A map of the property to be rezoned is attached as Exhibit Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that a portion of the said property be rezoned from R~-2, Residential Multi-Family District, to C-2, General Commercial District, subject to certain conditions set forth below, for the purpose of bringing the existing clubhouse into conformance with the current zoning regulations and for the addition of a 50' X 30' storage facility. So that expansion can be permitted. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and it comprehensive plan, in that the rezoning will further facilitate the use of the existing land use and development on the subject project. The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the property will be developed in substantial conformity with the prepared site plan to add a 50' X 30' extension on back of the existing clubhouse, a copy of which is attached to the Petition for Rezoning as Exhibit"B" subject to any changes required by the City during site plan review. 2. That if no building permit has been issued and no construction commenced within three (3) years from the date of final zoning approval, the zoning shall revert to RM-2, Residential Multi-Family District, without further action by City Council. Attached as Exhibit "C" are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described tract be rezoned in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. B, K, CRUEY A~TORNEy AT [.~W Respectfully submitted this 1990. 15TH day of August, WOODMEN OF THE WORLD -- K. Cruey~ Attorney for Petitioner 2747 Penn Forest Boulevard Roanoke, Virginia 24018 (703) 774-7773 Steven G. Wiseman, Treasurer of Camp 66 Woodmen of the World 2306 Peters Creek Road Roanoke, Virginia 24017 PERPERTAINING TO THE REZONING REQUEST OF: Request from Woodmen of the World, that a tract of land containing 3.96 acres, more or less, located at 2306 Peters Creek Road, N.W., identified as a portion of Official Tax No. 6160633, be rezoned from RM-2, Residential Multifamily, Medium Density District, to C-2, General Commercial District, such rezoning to be subject to certain conditions proffered by the petitioner. AFFIVADIT COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 24th of September, 1990, notices of a public hearing to be held on the 3rd day of October, 1990, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: PARCEL 6141004 6141005 6141401 6161402 6160602 6160603 6160634 6161403 6160629 6160636 6160630 6160631 OWNER~ AGENT OR OCCUPANT S. Steven & Susan M. Royal Gary Ray Harris Westminister Presbyterian Church John F. and Jill N. Vaeth Pamela C. Shaver Stanley S. and Myrtle Rife Paul A. Duncan Gary A. Duncan Partnership Neil W. & Betty H. McLawhorn Paul H. Smith King Arms Apartments Ltd. ADDRESS 2129 Meadowbrook Road Roanoke, VA 24017 2123 Meadowbrook Road Roanoke, VA 24017 2216 Peters Creek Road Roanoke, VA 24017 2307 Meadowbrook Road Roanoke, VA 24017 2315 Meadowbrook Road Roanoke, VA 24017 2133 Meadowbrook Road Roanoke, VA 24017 2006 Peters Creek Road Roanoke, VA 24017 3724 Grandview Avenue Roanoke, VA 24012 5647 Starkey Road~%~.~' Roanoke, VA 24014 5204 Lancelot Lane Roanoke, VA 24019 6160637 6370106 6370201 William M. Martin Berglund Chevrolet, F.F.W. Roanoke, Virginia, this My Commission Expires: 2328 Peters Creek Road Roanoke, VA 24017 Inc. P.O. Box 12608 Roanoke, VA 24027 Developers P.O. Box 4175 Roanoke, VA 24015 ~lrfha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of 25th day of September, 1990. Notary Public.~ Office of the City Clerk August 20, 1990 File #51 Mr. John R. Marlles Aqent/Secretary City Planning Commission Roanoke, Virginia Dear Mr. Marlles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Mr. B. K. Cruey, Attorney, representing Woodmen of the ~'orld, requesting that a tract of land located at 2306 Peters Creek Road, ~. ~., containing 3.96 acres, more or less, iden- tified as Official Tax No. 6160633, be rezoned from RM-2, Residential Multi-Family, Medium Density District, fo C-2, General Commercial District, subject to certain conditions prof- fered by the petitioner. Sincerely, ~ary F. Parker, CMC/AAE ~Jity Clerk MFP:ra REZONE39 Enc. pc: Mr. B. K. Cruey, Attorney, 2747 Penn Forest Bouleva Roanoke, Virginia 24018 Mr. John R. Marlles, Agent/Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. Steven J. Talevi, Assistant City Attorney Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 B. K* CRUEY IN THE COUNCIL OF T~E CI~ OF ROANOKE, VIRGINIA IN RE: Rezoning of a tract of land lying and being ) PETITION at 2306 Peters Creek Road, N.W., in the City of) TO Roanoke, Tax Map No. 6160633, from RM-2 to C-2,) REZONE such rezoning to be subject to certain ) conditions ) TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Woodmen of the World, owns land in the City of Roanoke containing 3.96 acres, more or less, located at 2306 Peters Creek Road, N.W., Tax Map No. 6160633. Said tract is currently zoned RM-2. A map of the property to be rezoned is attached as Exhibit "A". Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from RM-2, Residential Multi-Family District, to C-2, General Commercial District, subject to certain conditions set forth below, for the purpose of bringing the existing clubhouse into conformance with the current zoning regulations and for the addition of a 50' X 30' storage facility, so that expansion can be permitted. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that the rezoning will further facilitate the use of the existing land use and development on the subject project. The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the property will be developed in substantial conformity with the prepared site plan to add a 50' X 30' extension on back of the existing clubhouse, a copy of which is attached to the Petition for Rezoning as Exhibit"B" subject to any changes required by the City during site plan review. 2. That if no building permit has been issued and no construction commenced within three (3) years from the date of final zoning approval, the zoning shall revert to RM-2, Residential Multi-Family District, without further action by City Council. Attached as Exhibit "C" are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described tract be rezoned in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 1990. -- K. Cruey~ Attorney for Petitioner 2747 Penn Forest Boulevard Roanoke, Virginia 24018 (703) 774-7773 15TH day of August, WOODMEN OF THE WORLD Steven G. Wiseman, Treasurer of Camp 66 Woodmen of the World 2306 Peters Creek Road Roanoke, Virginia 24017 EXHIBIT Official Tax Number Owner's Name and Mailing Address 6141004 6141005 6141401 6160602 6160603 6160634 6161402 6161403 6160629 6160630 6160631 6160636 Royal, S. Steven & Susan M. 2129 Meadowbrook Road, NW Roanoke, Virginia 24017 Harris, Gary Ray 2123 Meadowbrook Road, Roanoke, Virginia NW Westminister Presbyterian Church 2216 Peters Creek Road, NW Roanoke, Virginia 24017 Vaeth, John F. & Jill N. 2307 Meadowbrook Road, NW Roanoke, Virginia Shaver, Pamela C. 2315 Meadowbrook Road, Roanoke, Virginia Rife, Stanley S. & Myrtle C. 2133 Meadowbrook Rd, NW Roanoke, Virginia 24017 Westminister Presbyterian Church 2216 Peters Creek Road, NW Roanoke, Virginia 24017 Duncan, Paul A. & Duncan, Gary A Partnership 2006 Peters Creek Rd, NW Roanoke, Virginia 24017 McLawhorn, Neil W. & Betty Hughes 3724 Grandview Ave., NW Roanoke, Virginia 24014 Smith, Paul H. 5647 Starkey Road, SW Roanoke, Virginia 24014 King Arms Apartments Limited Meadowbrook Road, NW Roanoke, Virginia McLawhorn, Neil W. & Betty J. 3724 Grandview Ave., NW Roanoke, Virginia 24012 6160637 6370106 6370201 Martin, William M. 2328 Peters Creek Road, NW Roanoke, Virginia 24017 Berglund Chevrolet, Inc. P. O. Box 12608 Roanoke, Virginia 24027 F. F. W. Developers Peters Creek Road, NW Roanoke, Virginia IN THE COUP,IL OF' ~ CITY OF ROANOKE, VIRGINIA IN RE: Rezoning of a tract of land lying and being ) PETITION at 2306 Peters Creek Road, N.W., in the City of) TO Roanoke, Tax Map No. 6160633, from RM-2 to C-2,) REZONE such rezoning to be subject to certain ) conditions ) TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Woodmen of the World, owns land in the City of Roanoke containing 3.96 acres, more or less, located at 2306 Peters Creek Road, N.W., Tax Map No. 6160633. Said tract is currently zoned RM-2. A map of the property to be rezoned is attached as Exhibit "A". Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from RM-2, Residential Multi-Family District, to C-2, General Commercial District, subject to certain conditions set forth below, for the purpose of bringing the existing clubhouse into conformance with the current zoning regulations and for the addition of a 50' X 30' storage facility, so that expansion can be permitted. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that the rezoning will further facilitate the use of the existing land use and development on the subject project. The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the property will be developed in substantial conformity with the prepared site plan to add a 50' X 30' extension on back of the existing clubhouse, a copy of which is attached to the Petition for Rezoning as Exhibit"B- subject to any changes required by the City during site plan review. 2. That if no building permit has been issued and no construction commenced within three (3) years from the date of final zoning approval, the zoning shall revert to RM-2, Residential Multi-Family District, without further action by City Council. Attached as Exhibit "C" are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described tract be rezoned in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 1990. 15TH day of August, WOODMEN OF THE WORLD --K. Crue~ Attorney for Petitioner 2747 Penn Forest Boulevard Roanoke, Virginia 24018 (703) 774-7773 Steven G. Wiseman, Treasurer of Camp 66 Woodmen of the World 2306 Peters Creek Road Roanoke, Virginia 24017 EXHIBIT Official Tax Number 6141004 6141005 6141401 6160602 6160603 6160634 6161402 6161403 6160629 6160630 6160631 6160636 Owner's Name and Mailing Address Royal, S. Steven & Susan M. 2129 Meadowbrook Road, NW Roanoke, Virginia 24017 Harris, Gary Ray 2123 Meadowbrook Road, Roanoke, Virginia NW Westminister Presbyterian Church 2216 Peters Creek Road, NW Roanoke, Virginia 24017 Vaeth, John F. & Jill N. 2307 Meadowbrook Road, NW Roanoke, Virginia Shaver, Pamela C. 2315 Meadowbrook Road, Roanoke, Virginia Rife, Stanley S. & Myrtle C. 2133 Meadowbrook Rd, NW Roanoke, Virginia 24017 Westminister Presbyterian Church 2216 Peters Creek Road, NW Roanoke, Virginia 24017 Duncan, Paul A. & Duncan, Gary A Partnership 2006 Peters Creek Rd, NW Roanoke, Virginia 24017 McLawhorn, Neil W. & Betty Hughes 3724 Grandview Ave., NW Roanoke, Virginia 24014 Smith, Paul H. 5647 Starkey Road, SW Roanoke, Virginia 24014 King Arms Apartments Limited Meadowbrook Road, NW Roanoke, Virginia McLawhorn, Neil W. & Betty J. 3724 Grandview Ave., NW Roanoke, Virginia 24012 EXHIBIT 6160637 Martin, William M. 2328 Peters Creek Road, NW Roanoke, Virginia 24017 6370106 Berglund Chevrolet, Inc. P. O. Box 12608 Roanoke, Virginia 24027 6370201 F. F. W. Developers Peters Creek Road, NW Roanoke, Virginia