HomeMy WebLinkAboutCouncil Actions 04-10-89(29511)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 10, 1989
7:30 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call.
absent.
Vice-Mayor Fitzpatrick was
The invocation will be delivered by The Reverend Mrs·
Ethel Eaves, Associate Pastor, Pilgrim Baptist Church.
Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Presentation by Council Member Elizabeth T. Bowles.
Mrs. Bowles presented the official flag of the Corrgnonwealth
of Virginia, American Ex-Prisoners of War to the Mayor on
behalf of the City of Roanoke.
BID OPENINGS
A. Bids for coating system removal and replacement for
chemical storage tanks at the Roanoke Water Pollution
Control Facility.
One bid was referred to a co.~.ittee composed of Messrs.
Garland, Chairman, Kiser and Clark for study, report
and recor~nendation to Council.
PUBLIC HEARINGS
Public hearing on the request of Vinton Scrap & Metal
Company, Inc., that property located on Daleton Avenue,
N. E., described as Lots 8 - 13, inclusive, Block 4,
Jackson Park Addition, Official Tax Nos. 3210824
3210829, inclusive, be rezoned from RM-2, Residential
Multi-Family, Medium Density District, to LM, Light
Manufacturing District, subject to certain conditions
proffered by and set forth in the petition to rezone
filed with the City Clerk on February 7, 1989. Mr.
Carr L. Kinder, Attorney.
Adopted Ordinance No. 29511 on first reading. (6-0)
(1)
Public hearing on the 1989-1990 Community Development
Block Grant (CDBG) Program for the City of Roanoke.
Mr. W. Robert Herbert, City Manager.
Adopted Resolution No. 29512. (6~0) The City Manager
and the City Attorney were requested to prepare the
proper measure to be forwarded to local governments in
the Roanoke Valley expressing the concern of Council
over the problem of drug abuse and the need to address
the matter on a regional basis; biz: renovation of the
alcohol detoxification and rehabilitation center at 801
Shenandoah Avenue, N. W., in the total amount of
$256,876.00, of which the City of Roanoke will
appropriate $84,000o00 in CDBG funds.
C-1
C-2
C~3
CONSENT AGENDA (Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, co~issions and com-
mittees appointed by Council, pursuant to Section 2.1~344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat~
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
A communication from Council Member David A. Bowers,
requesting an Executive Session to discuss a personnel matter,
pursuant to Section 2.1~344 (a) (1), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a personnel
matter, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
A report of the City Manager requesting an Executive
Session to discuss a legal matter within the jurisdiction of the
governing body, that is the negotiation of an agreement, pur-
suant to Section 2.1-344 (a) (7), Code of Virginia (1950), as
amended.
(2)
C~4
C-5
C~6
RECOMMENDED ACTION:
Concur in request of the City Manager to
convene in Executive Session to discuss a
legal matter within the jurisdiction of the
governing body, that is the negotiation of
an agreement, pursuant to Section 2.1-344
(a) (7), Code of Virginia (1950), as
amended.
Oualification of Ms. Susan J. Cole as a member of the
Roanoke Arts Corrrnission to fill the unexpired term of Ms.
Eugenia L. Taubman, ending June 30, 1990.
RECOMMENDED ACTION: Receive and file.
Qualification of Ms. Rebecca L. Carter as a member of the
Youth Services Citizen Board for a term ending May 31, 1991.
RECOMMENDED ACTION: Receive and file.
Qualification of Mr. Daniel E. Karnes as a member of the
Fair Housing Board for a term ending March 31, 1992.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
A communication from Council Member David A. Bowers
requesting that Council reconsider its action taken at a
regular meeting held on Monday, April 3 with regard to the
six finalists which were certified for public interview on
Tuesday, April 25, 1989, for the position of School Board
Trustee.
Received and filed. (Council Members Bowers and Musser
voting no.)
A communication from the Honorable W. Alvin Hudson, Sheriff,
advising that the Roanoke City Jail has received a two-year
accreditation award for its medical and health care services
from the National Commission on Correctional Health Care.
Received and filed with congratulations.
A corrr~unication from Mr. Robert E. Glenn, Attorney, repre~
senting the Industrial Development Authority of the City of
Roanoke, requesting approval of a plan to assist Virginia
Transformer Corporation in purchasing land, constructing a
manufacturing facility thereon and acquiring certain equip~
ment to be used in its manufacturing operations to be located
at the end of Glade View Drive, N. E. (across from the
Tultex plant), by issuance of industrial development bonds,
in an amount not to exceed $4,000,000.00.
(3)
Adopted Resolution No. 29513. (6-0)
de
A communication from Mr. Martin D. Jeffrey, Co-Chairman,
Northwest Supermarket Steering Committee, expressing appre-
ciation for the support and budgetary considerations given to
the goal of the Northwest Supermarket Project to yield not
only a full service supermarket for inner City residents but
a renewed cor, v. itment to neighborhood economic revitalization
and development.
Received and filed with appreciation.
Reports of Officers:
a. City Manager:
Briefings: None.
Items Recon~nended for Action:
1. A report recommending the permanent donation of the
Centennial Quilt to the Roanoke Museum of Fine Arts.
Adopted Resolution No. 29514. (6-0)
A report recommending establishment of liability
insurance limits to be provided by Festival-In-The-Park
Inc., for festival activities scheduled for May 25
through June 4~ 1989.
Adopted Resolution No. 29515. (6-0)
A report recommending that permission be granted to
Festival-In-The-Park, Inc., to hang festival banners
from City traffic signal poles in the downtown area for
the period of May i through June 9, 1989.
Adopted Resolution No. 29516. (6-0)
Reports of Committees:
A report of the corr~ittee appointed to tabulate bids
received for construction of a box culvert storm drain on
Southern Hills Lane, S. Wo Mr. Robert A. Garland,
Chairman.
Adopted Ordinance No. 29517 and Ordinance No. 29518. (6-0)
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
None.
Motions and Miscellaneous Business:
(4)
10.
Inquiries and/or comments by the Mayor and
Council·
be
Vacancies on various authorities, boards,
committees appointed by Council·
Other Hearings of Citizens:
Members of City
commissions and
Appointed the following persons:
Mimi Hodgins Roanoke Arts Commission
Harriett Stokes Roanoke Arts Commission
(5)
Office of ~e City Clerk
April 12~ 1989
File #236-200
Mr. W. Robert Herbert
City Manager
Roanoke~ Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29512, approving the pro-
posed Fiscal Year 1989-1990 Budget for the Community Development
Block Grant Program, and the Statement of Corr~unity Development
Objectives and Projected Use of Funds; authorizing you to execute
the Statement of Corr~nunity Development Objectives and Projected
Use of Funds for submission to the United States Department of
Housing and Urban Development (HUD); and authorizing you to exe-
cute the requisite Grant Agreement with HUD~ which Resolution No.
29512 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 10~ 1989.
Sincerely~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eneo
pc:
Mr. Herbert D. McBride, Executive Director~ Roanoke
Redevelopment and Housing Authority, 2626 Salem Turnpike~
N. W., Roanoke, Virginia 24017
Mr. Theodore J. Edlich~ III, Executive Director, Total Action
Against Poverty~ 702 Shenandoah Avenue, N. W., Roanoke~
Virginia 24016
Dr. Fred P. Roessel~ Jr., Executive Director, Mental Health
Services of the Roanoke Valley~ 301 Elm Avenue, S. W.,
Roanoke~ Virginia 24016
Mr. William F. Clark, Director of Public Works
Mr. Ronald H. Miller~ Building Corrgnissioner/Zoning
Administrator
Mr. John R. Marlles, Chief of Corr~unity Planning
Mr. James D. Ritchie, Director of Human Resources
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room 456 Municipal Building 21 § Church Avenue SW Roanoke ~rg~nJa 240t I (703) 98t-2541
55¥
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of April, 1989.
No. 29512.
A RESOLUTION approving the proposed Fiscal Year 1989-1990 Budget
for the Community Development Block Grant Program, and the Statement
of Community Development Objectives and Projected Use of Funds; autho-
rizing the City Manager to execute the Statement of Community Develop-
ment Objectives and Projected Use of Funds for submission to the United
States Department of Housing and Urban Development (HUD); and authoriz-
ing the City Manager to execute the requisite Grant Agreement with
HUD.
WHEREAS, by report dated April 10, 1989, the City Manager has
transmitted to the Council for its review and consideration the pro-
posed Fiscal Year 1989-1990 Budget for the Community Development Block
Grant Program and the Statement
and Projected Use of Funds, and
these documents and authorizing
of Community Development Objectives
this Council is desirous of approving
the City Manager to execute them for
submittal to the United States Department of Housing and Urban Develop-
ment; and
WHEREAS, Council was briefed on this matter on April 3, 1989, and
conducted a public hearing on it on April 10, 1989, and citizen input
was received earlier during hearings on January 17, 1989, and March 9,
1989.
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. Council approves the Proposed Fiscal Year 1989-1990 Budget
for the Community Development Block Grant Program, and the Statement
of Community Development Objectives and Projected Use of Funds.
2. The City Manager is authorized to execute the Statement of
Community Development Objectives and Projected Use of Funds for sub-
mission to the United States Department of Housing and Urban Develop-
ment (HUD).
3. The City Manager is authorized to execute the requisite Grant
Agreement with HUD and any and all understandings and assurances
relating thereto, for and on behalf of the City.
ATTEST:
City Clerk.
C)f~ce c~ ~ne Ci~ ~le~
April 12, 1989
File #76-320-22
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Wilburn C. Dibling,
City Attorney
Roanoke, Virginia
Jr.
Gentlemen:
At a regular meeting of the Council of the City of Roanoke held
on Monday, April.S1989, you were requested to prepare the
proper measure to be forwarded to jurisdictions served by Mental
Health Services of the Roanoke Valley expressing Council's con-
cern over the problem of drug and alcohol abuse and the need to
address the matter on a regional basis; biz: renovation of the
Alcohol Detoxification and Rehabilitation Center at 801
Shenandoah Avenue, N. W., in the total amount of $256,876.00, of
which the City of Roanoke will appropriate $84,000.00 in CDBG
funds.
Sincerely, /~l~.-4~
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Munlcij:x:ll Building 215 Church A',,~nue, SW Roanohe V]rg~nia 2401 t (703) 981-2541
Roanoke, Virginia
April 10, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request Authorization for City Manager to Submit FY
1989-90 Community Development Block Grant (CDBG)
Statement of Objectives to HUD for its review and
approval.
I. Background:
City Council was briefed April 3, 1989 on recommended
CDBG program including $1,547,000 new funds from U.S.
Department of Housing and Urban Development (HUD).
Citizen input has been received and considered on three
occasions: January 17, 1989, March 9, 1989 and this
evening, April 10, 1989.
C. Current CDBG fiscal year ends June 30, 1989.
II. Issues:
A. Impact on community development of city
B. Funding
C. Timing
D. Citizen participation
III. Alternatives:
Authorize City Manager to submit FY 1989-90 CDBG
Statement of Objectives to HUD for its review and
approval.
Impact on community development in the city would
be positive, continuing programs which Council has
endorsed in the past.
2. Funding is available from sources as listed:
1988-89 CDBG Entitlement
CDBG Program Income
Estimated Funds remaining
6/30/88
Non-CDBG matching funds
TOTAL BUDGET
$1,547,000
$ 714,443
$ 319,028
$2f429,902
$5,010,373
e
Timing is important. The CDBG Statement of
Objectives must be submitted as soon as possible to
ensure timely receipt of new entitlement funds.
e
Citizen participation has been positive on three
successive occasions. Citizens' comments,
suggestions and proposals have been considered as a
part of the process to develop the City's final
program and budget.
Be
Do not authorize City Manager to submit FY 1989-90 CDBG
Statement of Objectives to HUD for its review and
approval.
Impact on community development in the City could
be negative if programs are delayed or cancelled.
2. Funding would not be an issue.
Timing could be a problem if construction projects,
acquisitions or staff salaries are delayed.
e
Citizen DarticiDation could be negative if concerns
of neighborhood groups and residents are not
addressed.
IV. Reo~,,,~ndation:
It is recommended that City Council adopt Alternative A
thereby authorizing the City Manager to submit the CDBG
Statement of Objectives to HUD for final review and approval,
and authorize the City Manager to execute the grant agreement
with HUD on behalf of the City.
Upon receipt of program and budget approval from HUD, a
report detailing the necessary budget appropriations by
program and line item, as well as contracts necessary to
carry out the FY 1989-90 program, will be presented to City
Council for adoption.
WRH:mtp
Respectfully submitted,
W. Robert Herbert
City Manager
CC:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Chief of Economic Development
Chief of Community Planning
Building Commissioner
Grants Monitoring Administrator
Executive Director, Mental Health Services
Executive Director, Roanoke Redevelopment & Housing
Authority
Executive Director, Total Action Against Poverty
The ROANOKE TRIBUHr~ Thursday, Mm-ch 30, 1989,
NOTICE OF PUBLIC I4]Z. ARING
BEFORE THE
ROANOKE CITY COUNCIL
Monday. Alii 10. 1989. ~ 7:30 p.m, ~ as soon da~af~r u
die n,--~may be heml., in the City Coun~l Chsmbe~ f~urth
immpo~d Fm~l yma' 1989-1990 Community Dov~q2mem
BJuck Omit bldget smlSt ~, o f Objec~ves m Ihe Um~d
Sr.,~ F,,~.,~nt of Housing nd Urba Deveiopme~
O~ A~il 28. 1989 the Ci~y of Roanoke will sulni¢ u~
Pubfio ~ were h*M ~m Jmmry 17. 1989. md Msrdt 9.
1989. m xeceivo ,~ ~ .m ~be p~sed objocfivm.
bodmod..
Ormm C0mpbnce. Room 362. 215 Chu~ Avene
~ idumo 981-2141. tho Roenoke Redeveiopmem mi
(liven under my hmd thb ~ dsy o~ March. 1989. Mery
NOTICE OF PUBLIC I~AI~IN~
BEFORE TH~
ROANOKE CITY COUNCIL
The Roanoke City Council will hold a public hearing on
Monday, April 10, 1989, at 7:30 p.m. or as soon thereafter as the
matter may be heard, in the City Council Chambers, fourth floor of
the Municipal Building, in order to consider the proposed Fiscal
Year 1989-1990 Community Development Block Grant budget and
Statement of Objectives to the United States Department of Housing
and Urban Development (HUD) for funding of such budget.
On April 28, 1989, the City of Roanoke will submit to HUD,
the City's Statement of Community Development Objectives for
fiscal year July 1, 1989 through June 30, 1990. Public meetings
were held on January 17, 1989, and March 9, 1989, to receive
citizen comments on the proposed objectives.
Of the total program funds of $4,565,178 for fiscal year
1989-1990, $3,247,875 or 71% will-be used to benefit low and
moderate income persons or low and moderate income neighborhoods.
More details of the proposed activities and budgets are
available in the City Clerk's Office, Room 456, the Office of
Grants Compliance, Room 362, 215 Church Avenue Roanoke, phone 981-
2141, the Roanoke Redevelopment and Housing Authority and at all
City of Roanoke Public Libraries.
Given under my hand this 22nd day of March, 1989. Mary F.
Parker, City Clerk.
Display ad to run in the Roanoke Tribune on Thursday March 30,
1989.
Bill to:
Office of Grants Compliance
Room 362, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
NOTICE TO THE PUBLIC
CITY OF ROANOKE
1989-1990 CO~3NITY DEVELOPMENT PROGRAM
PUBLIC HEARING
All interested groups and individuals are invited to participate
at a public hearing on the 1989-1990 Community Development Block Grant
(CDBG) Program for the City of Roanoke on Monday, April 10, 1989 at
7:30 p.m. in City Council Chambers, fourth floor of the Municipal--
Building. The CDBG public hearing is being held in order to obtain
citizens' views and comments on the Proposed Statement of Objectives
and Proposed Use of Funds delineated below.
Funds available through Title I of the Housing and Community
Development Act of 1974, as amended, are estimated to be as follows:
ESTIMATKD 1989-1990 SOURCE OF FUNDS
CDBG Entitlement Grant
Program Income
Carry-Over grant funds
Leveraged non-CDBG funds
TOTAL
(est)
$1,547,000
$ 714,443
$ 319,028
$2,429~902
$5,010,373
CDBG funds are made available for the planning and execution of
eligible projects and activities where the majority of the funds
benefit low and moderate income persons. Projects may also aid in the
prevention or elimination of slums and blight, or respond to community
development needs having a particular urgency.
PROPOSED STATm~EKT OF OBJECTIVES
The City of Roanoke proposes to fund projects
that meet objectives in five areas:
1. Housing $ 1,728,500
2. Economic Development $ 2,186,147
3. Neighborhood Revitalization $ 549,244
4. Critical Needs $ 311,876
5. General Administration $ 234,606
TOTAL $ 5,010,373
PROPOSED USE OF FUNDS 1989-1990 CDBG PROGRAM YEAR
Housing Revitalization:
1. Home Purchase Assistance - $390,000 ($170,000 CDBG funds) -will
provide low interest loans for low income families, in conservation and
rehabilitation areas, to purchase homes they will rehabilitate with
funds from other sources. Budgeted amount includes $20,000 for the
Roanoke Redevelopment and Housing Authority to cover activity delivery
costs.
2. Critic&l Home Repair - $181,500 Grants and no-interest loans
to low and moderate income homeowners city wide for critically needed
repairs to their homes. Maximum subsidy would be $6,000 with special
exceptions up to $8,000 per home. Budgeted amount includes $56,500 for
the Roanoke Redevelopment and Housing Authority to cover activity
delivery costs.
3. Demolition/Securement - $30,000 - Funds for demolition and
boarding up vacant and hazardous buildings in the conservation and
rehabilitation areas.
4. Private Rehab Loan Program - $676,500 - ($76,500 CDBG funds)
Funds for a loan loss reserve to leverage mortgage revenue bonds for a
rehab loan pool for homeowners in the 11 rehabilitation and
conservation areas regardless of income, and iow and moderate income
families throughout the City. Budgeted amount includes $36,500 for the
Roanoke Redevelopment and Housing Authority to cover activity delivery
costs.
5. Private Loan Subsidy - $118,500 Funds to subsidize rehab
loans to iow and moderate income families in the 11 rehabilitation and
conservation areas. Budgeted amount includes $23,500 for the Roanoke
Redevelopment and Housing Authority to cover activity delivery costs.
6. Operation Paintbrush - $57,300-- Paint the exteriors of houses
of iow and moderate income families in Belmont, Gainsboro, Gilmer,
Harrison, Hurt Park, Loudon, Melrose, Mountain View and Old Southwest
neighborhoods. Budgeted amount includes 27,300 for the Roanoke
Redevelopment and Housing Authority to cover activity delivery costs.
7. Rental Rehabilitation - $240,700 ($63,700 CDBG funds) Funds
for forgivable loans to property owners or developers for
rehabilitation of rental property in Roanoke's rehabilitation and
conservation areas. Budgeted amount includes $63,700 for the Roanoke
Redevelopment and Housing Authority to cover activity delivery costs.
8. City Housing Development ~xhninistration - $34,000 - Provides
salaries, fringes and related expenses for administration of the city
Housing Development office.
Economic Development:
1. Deanwood - $20,000 - to cover costs of the Roanoke
Redevelopment and Housing Authority in the management and disposition
of property remaining in the Deanwood Redevelopment Area.
2. Coca-Cola 108 Loan RepaIanent - $529,873 - These funds will pay
the fifth of ten annual repayments to HUD of the $3,015,000 borrowed by
the City for the Coca-Cola UDAG.
3. Deanwood/Shaffer's 108 Payment -$186,941 - These funds will pay
the third of six annual repayments to HUD of the $922,300 borrowed for
development of the Deanwood Expansion area and Shaffer's Crossing
Industrial area.
4. Shaffer's Crossing - $196,889 - ($138,956 CDBG carry-over
funds) Funds for continuing acquisition and development of Phase I of
the designated Shaffer's Crossing Redevelopment Area. Budgeted amount
includes $21,500 for the Roanoke Redevelopment and Housing Authority to
cover activity delivery costs.
5. Deanwood Addition - $16,000 Funds for the Roanoke
Redevelopment and Housing Authority to cover activity delivery costs of
continuing acquisition and subsequent sale of property near Orange
2
Avenue and Williamson Road.
6. NW Supe~l~arket - $792,000 ($85,000 CDBG funds) - Matching funds
to allow the renovation and reopening of a vacant grocery store at 1916
Orange Avenue N.W.
7. Western VA Revolving Loan Fund - $444,444 ($33,333) Matching
funds to allow for a small business revolving loan fund for
disadvantaged portions of northwest Roanoke.
Neighborhood Revitalization:
resid t .... =~w=~L uommunl=y Dy coordinating cultural and
social activities for the elderly and youth; and providing a variety of
services from transportation to social service assistance.
2. Roanoke Neighborhood Partnership - $110,189 - Provides
operating costs for three staff members to assist 21 member
neighborhood organizations and three business associations
3. Neighborhood Plans - $40,000 ($30,000 CDBG funds) - Provides
partial costs for three neighborhood plans in support of the Roanoke
Vision comprehensive plan.
4. NeighborhoodMarketing - $12,000 Funds to promote and
publicize the liveability of Roanoke's neighborhoods.
5. Mini-Grants $14,400 ($9,400 CDBG funds) A matching grant
program by the Roanoke Neighborhood Partnership to provide financial
assistance to qualified neighborhood organizations undertaking
neighborhood improvement projects.
6. NW Curb, Gutter, Sidewalk - $200,000 - Program to install
approximately 4,500 linear feet of curbing, gutter, and sidewalk in
Gainsboro, Gilmer, Loudon and Harrison neighborhoods depending upon
need.
7. Fairfax Clearance - $83,000 - Funds to acquire 11 parcels,
demolish three houses, relocate two tenant occupants, and grade and
seed the assembled property. Budgeted amount includes $36,000 for the
Roanoke Redevelopment and Housing Authority to cover activity delivery
costs.
8. Code Enforce~nt - $58,145 - Provides salaries and support
costs for two building inspectors to enforce the Building Maintenance
Code in all conservation and rehabilitation areas.
Critical Needs:
1. ADRC Renovation - $256,876 ($84,000 CDBG funds) Matching funds
to allow renovation of the Alcohol Detoxification and Rehabilitation
Center at 801 Shenandoah Avenue, N.W. Balance of funds will come from
the State and other localities in the Roanoke Valley.
2. Emergency Assistance Fund - $55,000 ($35,000 CDBG funds) - to
provide immediate assistance to low income city residents to avert
potential disasters resulting in the disruption of their homes and
families. Assistance will cover a wide range of social service
emergencies. Program will be operated by the City Social Services
Department.
3
~eneral A~ministration:
1. Roanoke Redevelopment and Housing Authority General
Administration - $95,660 - Funds for supervisory and general
administration salaries and benefits for RRHA personnel directly
related to the administration and delivery of CDBG projects.
2. City CDB~ A~lministration - $138,946 ($89,964 CDBG funds)
Provides operating costs for three member city Office of Grants
Compliance, for monitoring and general administration of the CDBG
program.
Of the $4,565,178 expected to be available for non-administrative
activities, $3,247,875 or 71% will fund activities to benefit low and
moderate income persons. During the fiscal year, 125 substandard
houses will be improved. Activities funded in this budget will lead to
the eventual creation and retention of 461 jobs, at least 51% of which
will be available to low and moderate income persons. Three families
may potentially be displaced by activities in this budget, but no
businesses are expected to be displaced.
Copies of the 1989-1990 Draft Statement of Objectives are available for
public review in the City Clerk's Office, 4th Floor Municipal Building,
the Office of Grants Compliance Room 362, Municipal Building, all City
libraries, and the main offices of the Roanoke Redevelopment and
Housing Authority, Salem Turnpike. Persons who would like to speak at
the hearing are requested to call the City Clerk's office at 981-2541.
Given under my hand this 22nd day of March, 1989. Mary F. Parker, City
Clerk
Display ad to run in the Roanoke Times & World News,
section on Thursday March 30, 1989
Bill to:
Office of Grants Compliance
Room 362, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
"Neighbors"
4
'89 !"'?¢
10 i6
Office of the City Manager
DATE: January 5, 1989
Concerned Citizens and City Administration
W. Robert Herbe~~Manager
SUBJECt: Community Development Block Grant Citizen Participation
The City of Roanoke Will be initiating its 1989-90 Community
Development Block Grant (CDBG) application process on Tuesday,
January 17, 1989, at 7:30 p.m., by conducting a citizen
participation workshop at First Baptist Church, 310 North
Jefferson Street, near the Hotel Roanoke. Federal regulations
establish an application process which must be followed for the
City to receive its annual appropriation of Federal funds from the
U.S. Department of Housing and Urban Development (HUD). The first
stage of this process is to receive comments and suggestions from
citizens of the City.
I am requesting your assistance in notifying residents about
this workshop and encouraging them to attend. It is an
opportunity to tell City officials how they believe the funds
should be used and what is important to them and their
neighborhoods. During the workshop, information will be provided
on the anticipated funding level, range of eligible activities,
and program requirements for the 1989-90 program year which begins
July 1, 1989. The workshop will also include a presentation of
the City's past use of CDBG funds.
Activity proposal forms for CDBG funds will be available at
the January 17th workshop. The scheduled deadline for submission
of proposals to the City is February 3, 1989. A public hearing
will be conducted on March 9, 1989, to review the City's draft
statement of objectives and projected use of CDBG funds and to
receive citizen comments. Plans call for a final public hearing
before Roanoke City Council on the evening of April 10, 1989. I
am enclosing a list of these and other important dates for the
CDBG budget process for your information. The newspaper will
carry announcements of confirmed meeting dates.
I hope to see you and many other residents at the CDBG
meetings. If you have any questions concerning the CDBG program,
please contact Marie Pontius or the other staff members of the
City's Office of Grants.Compliance at 981-2141.
WRH/mtp
Room 364 Municipol Buildin9 215 Churc~ Avenue, S,W. Roanoke. Virginlo 24011 (703) 98t-2333
CDBG BUDGET PROCESS
FY 1989-1990 SL~HK, JULE
January 5
Letters sent to interested parties
January 17
citizen Workshop
First Baptist Church in Gainsboro 7:30 p.m.
February 3
Deadline for project proposals
February 8-15
CDBG Review committee meets
Review Committee Members:
Assistant City Manager
Director of Public Works
Director of Human Resources
City Engineer
Chief of Community Planning
Chief of Economic Development
Building Commissioner
March 9
Administrative Public Hearing
First Baptist Church in Gainsboro 7:30 p.m.
April 3
City Manager recommendation to City Council
April 10
City Council Public Hearing 7:30 p.m.
April 24
Submit Final Statement of Objectives to HUD
June 9
Expected approval from HUD
June 19
Request City Council to appropriate funds
July 1 Effective date of subgrantee contracts and
beginning of fiscal year.
Off~ce o~ ~he ~
April 6, 1989
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (a) (1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
NCT: sw
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24Ot I (703) 981-2444
Office of the Councit
April 6, 1989
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss a personnel matter,
pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as
amended.
DAB:sw
Sincerely,
Council Member
Room 456 Municipal Building 2t50'~urch Avenue, S.W. Roanoke, Vlrglnlo 240t t (703) 981-254t
Roanoke, Virginia
April 10, 1989
Honorable Mayor and Members
Ro~oke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Please rese~;e space on Monday's agenda for an Exe~tive Session to discuss
a legal ~tter within the jurisdiction of the governing body, that is the
negotiation of an agreement, pursu~nt to Section 2.1 - 344 (A) (7), Code of
Virginia (1950), as a~nded.
Respectfully submitted,
W. Robert Herbert
City Manager
cc: Wilburn C. Dibling, Jr., City Attorney
Joel M. Schl~ger, Director Finance
April 12, 1989
Office of t'ne City Cle~
File #15-230
Mr. Timothy L. jamieson, Chairman
Roanoke Arts Corrcnission
6857 Sugar Rum Ridge Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Jamieson:
This is to advise you that Ms. Susan, J. Cole has qualified as a
member of the Roanoke Arts Commission for a term ending June 30,
1990.
Sincerely,
Mary F. ~arker, CMC
City Clerk
MFP:ra
pc: Ms. Joyce A. Sink, Secretary, Roanoke Arts Corrcnission
Room 4~6 Municipal Building 2t 5 ChurCh Avenue, SW Roanoke ',,fr§~nio 24011 (703) 981-2541
0-2
Oath or fi afi°n of Office
State o~ Virginia, City of Roanoke, to .wit:
I, $~tfiC~ J. CO£e ., do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
according to the best of my ability. So help me God. ~~L~ Subscribed and sworn to before me, this ~_)~x: ~ __day ~.~ ~ ',
Office of the City Clerk
April 12, 1989
File #15-304
The Reverend Ulas N. Broady~
Youth Services Citizen Board
2204 Lynnhope Driver N. W.
Roanoke, Virginia 24017
Dear Reverend Broady:
This is to advise you that
a member of the Youth Services
May 31~ 1991.
Chairman
Ms. Rebecca L. Carter has qualified as
Citizen Board for a term ending
Sincere ly~ ~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Ms. Marion V. Crenshaw, Youth Planner
Room 456 Munici~:x~l Buildin~j 215 C~urch Avenue SW Roanoke, Virg~nia 24C~t I (703) 981-2..~4t
0-2
Or A irmclfion of O ice
'89 ~i'.5,~ 31 ~ ~' ~!
Sta~ ot Vi~'ginla, Cirri oI ~oa~ke, ~ .~t:
, do solemnly awear (or ~) ~at
[ wffi sup~g the Constitution of the Unit~ S~tes, and the ~nstitutioa of the State of Virginia, and that
I wffi faithfullE and impa~iallE discharge and perform ali the duties incumbent u~n me a[
according to the best of my ability. So help me God.
Subscribed and sworo to before me, this_
~:d~ ~ . Deputy Clerk
Office of the City Clerk
March 22, 1989
File #15-304
Ms. Rebecca L. Carter
2509 Windsor Avenue, S. W.
Roanoke~ Virginia 24015
Dear Ms. Carter:
At a regular meeting of the Council of the City of Roanoke held
on Monday, March 20~ 1989, you were elected as a member of the
Youth Services Citizen Board for a term ending May 31, 1991.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Cou~ts Facility, 315 Church Avenue,
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
Sincerely, ~
~.~ary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: The Reverend Ulas N. Broady, Chairman, Youth Services Citizen
Board, 2204 Lynnhope Drive, N. W., Roanoke, Virginia 24017
his. Marion V. Crenshaw, Youth Planner
Room 456 Municipal Building 215 (~lurch A'~u~ SW Roclno~.~ ~ir.q,nia 240t I (703) 98'~-254'~
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the twentieth day of March, 1989, REBECCA L. CARTER was elected
as a member of the
May 31, 1991.
Given under my hand and
twenty-second day of March~
Youth Services Citizen Board for a term ending
the Seal of the City of Roanoke this
1989.
City Clerk
C~ce of ~e CiW Clerk
April 12, 1989
File #15-78
lis. Dolores C. Daniels, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Daniels:
This is to advise you that Mr. Daniel E. Karnes has qualified as
a member of the Fair [Yo'~slng Board for,~ term ending March 31,
1992.
Sincerely, /~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 2t5 C~urch Avenue SW Roanoke. V~rgtnia 24~1 t (703) 98t-2541
0-2
Oath o ffi rmati°n of Office
State oI Virginia, (~itg o] Roanoke, to .~oit:
~ do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia. and that
I will faithfully and impartially discharge and perform all the duties incumbent upou me as
according to the best of my ability. So help me God. ~ ~~)
Office of the City Cler~
March 22, 1989
File #15~178
Mr. Daniel E. Kamas
3422 Windsor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Kamas:
At a regular meeting of the Council of the City of Roanoke held
on Monday, Ma.ch 20, 1989, you were elected as a member of the
Fair Housing Board for a term ending March 31, 1992.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
$o Wo
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
$ i ncere ly, ,'/~/~
/
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc: Ms.
Dolores
C. Daniels,
Secretary,
Fair Housing Board
ROOm456 MunicipalBuildincj 215 C~urch Avenue SW Roanc~,~.Virg~nia24011 (703) 081-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker~ City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the twentieth day of March, 1989, DANIEL E. KARNES was elected
as a member of the Fair Housing Board for a term of three years,
ending March 31, 1992.
Given under my hand and
twenty-second day of March,
the Seal of the City of Roanoke this
1989.
City Clerk
Office of the Council
April 4~ 1989
File #467
The Honorable Mayor and Members
of Roanoke City Council
Roanoke~ Virginia
Dear Mrs. Bowles and Gentlemen:
I thought the decision by Roanoke City Council to eliminate incumbent
School Board Member Donald Bartot from consideration for a second term
was atrocious. This vote by the majority of Council sends the wrong
message to our community. It implies that independent-minded citizens
need not apply for service on Roanoke Cityfs authorities~ boardst
commissions and committees.
This Council Member, is one~ who appreciates the involvement of
independent-minded citizens who represent the midd[e-class~ the
working-class and the poor of our city.
Accordingly~ I would respectfully request that the majority of Council
extend to Mr. Musser and to me the courtesy of a reconsideration at
our April 10 Council meeting on the six finalists for the School
Board.
Best personal regards to each of you.
Sincerely,
Council Member
DAB:sw
Room 456 Municipal Building 215 Church Avenue, SW Roanoke, V~rglnlo 24011 (703) 981-2541
Office of the City Clerk
April 12~ 1989
File #123-80
The Honorable W. Alvin Hudson
City Sheriff
Roanoke, Virginia
Dear Sheriff Hudson:
Your congnunication advising that the Roanoke City Jail has
received a two-year accreditation award for its medical and
health care services from the National Commission on Correctional
Health Care, was before the Council of the City of Roanoke at a
regular meeting held on Monday, April 10, 1989.
On motion, duly seconded and adopted, the communication was
received and filed. The Mayor and Members of Council requested
that I express heartfelt congratulations on your attainment of
this most prestigious award.
Sincerely, '?
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 4,56 MuniciDc:~l Builc:lincj 215 C~urch Avenue SW R4:~noke V~rg~nia 24011 (703) 981-2541
P. O. Box 494
Roanoke, Virginia 24003
(703) 981-2721
April 4, 1989
Honorable Mayor Noel Taylor and
Members of the City Council
Office of the Mayor
Municipal Building - Room 452
215 W. Church Avenue
Roanoke, Virginia 24016
RE: National Commission on Correctional Health Care
Two-Year Accreditation of the Roanoke City Jail
Dear Mayor and Members of City Council:
It is my privilege to inform you that the Roanoke City
Jail has received a two-year accreditation award for its
medical and health care services from the National
Commission on Correctional Health Care. The jail was
recognized for meeting standards for health care services
originally developed by the American Medical Association
(AMA) and now revised by the National Commission on
Correctional Health Care (NCCHC). This is the second
consecutive time the City Jail has received this award.
The NCCHC is a not-for-profit organization supported by
30 national professional associations including AMA and
other medical, mental health, correctional administrators,
and inmate advocacy organizations. Its primary purpose is to
improve health care in jails, prisons, and juvenile
confinement facilities. To be accredited by the NCCHC, the
Roanoke City Jail underwent an intense audit lasting several
days. This audit dealt with six specific areas of jail
operations which included: (1) administration, (2)
personnel, (3) support services, (4) regular services, (5)
special services, (6) medical records, and (7) medical legal
issues.
In the notice of award I received, Bernard P. Harrison,
President of NCCHC, said, "Your accomplishment gives
evidence that sound management, coupled with competent,
dedicated staff and health care professionals, can provide
needed medical care and health services in a cost-effective
manner." Also, as noted in Mr. Harrison's letter to me, he
MAYOR TAYLOR
Page #2
notes that the Roanoke City Jail joins a select group of
correctional facilities nationwide who have achieved this
distinction.
With personal regards and best wishes, I am
Respectfully,
W. Alvin Hudson
Sheriff
City of Roanoke
WAH/gm
cc: W. Robert Herbert, City Manager
N,4TION,4L CO,44/l/11SSION ON CORBECTION,4L HE,4LTH C,4PE
2000 NORTH RACINE CHICAGO, ILLINOIS 60614 (312) 528-0818
BOARD OF DIRECTORS
James W M. Owens, MD
Curtis Prout, M.D
March 30, 1989
W. Alvin Hudson, Sheriff
Roanoke City Jail
Office of the Sheriff
P.O. Box 494
Roanoke, VA 24003
Dear Sheriff Hudson:
Based upon the information you submitted, I am
pleased to advise you that an award of accreditation for
the Roanoke City Jail has now been issued for a two-year
period ending in January 1991.
We congratulate you, your staff and the health care
professionals for the efforts of all in attaining
accreditation by the National Commission on Correctional
Health Care. You join a select group of correctional
facilities nationwide who have achieved that distinction.
Your certificates of accreditation have been sent
under separate cover. We look forward to continuing to
work with the Roanoke City Jail to provide good quality
health services for inmates.
We will contact you again in late-1990 regarding
continued accreditation. In the interim, please feel
free to write or call us, if we can be helpful in any
way.
Sincerely,
Bernard P. Harrison
President
BPH/cm
Encl.
cc: Lt. Donna Liener
Off~ce of the City Cler~
April 12, 1989
File #53-207
Mr. Robert E. Glenn
Attorney
P. 0. Box 2887
Roanoke, Virginia 24001
Dear Mr. Glenn:
I am enclosing copy of Resolution No. 29513, approving the plan
of financing of the Industrial Development Authority of the City
of Roanoke, Virginia, for the benefit of Virginia Transformer
Corporation, to the extent required by Section 147 of the
Internal Revenue Code of 1986, as amended, in connection with the
purchase of land, construction of a manufacturing facility
thereon and the acquisition of certain equipment to be used in
its manufacturing operations to be located at the end of Glade
View Drive, N. E., (across from the Tultex Plant), by issuance of
industrial development revenue bonds, in an amount not to exceed
$4,000,000.00, which Resolution No. 29513 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, April 10, 1989.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc:
Mr. Jack C. Smith, Chairman, Industrial Development
Authority, c/o Roanoke Valley Chamber of Commerce, 14 West
Kirk Avenue, Roanoke, Virginia 24011
Ms. Margaret R. Baker, Secretary, Industrial Development
Authority, c/o Roanoke Valley Chamber of Cor~derce, 14 West
Kirk Avenue, Roanoke, Virginia 24011
Mr. W. Robert Herbert, City Manager
Mr. Brian J. Wishneff, Chief of Economic Development
Room 456 MunicipQI Building 215 C~urch Avenue SW Roanoke ~rg~nia 2401~ (703) 981-254'~
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 10th day of April, 1989
No. 29513.
VIRGINIA
A Resolution approving the plan of financing of the
Industrial Development Authority of the City of Roanoke,
Virginia, for the benefit of Virginia Transformer corp., to
the extent required by Section 147 of the Internal Revenue
code of 1986, as amended.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, virginia (the "Authority"), has considered
the application of Virginia Transformer Corp. (the
"Company"), whose principal office is at 1634 siebel Drive,
N.E., Roanoke, virginia, requesting the Authority to issue
up to $4,000,000.00 of its industrial development revenue
bonds (the "Bonds) to assist the Company in purchasing land,
constructing a manufacturing facility thereon and acquiring
certain equipment to be used in its manufacturing operations
(such land, facility and equipment being referred to herein
as the "Project") to be located at the end of Glade View
Drive, N.E. (across from the Tultex plant), in the city of
Roanoke, virginia, and has held a public hearing thereon on
March 28, 1989.
WHEREAS, Section 147(f) of the Internal Revenue Code of
1986, as amended ("the Internal Revenue code"), provides
that the governmental unit having jurisdiction over the
issuer of revenue bonds and over the area in which any
facility financed with the proceeds of revenue bonds is
located must approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of
the city of Roanoke, Virginia (the "City"), the Project is
to be located in the City and the Council of the City of
Roanoke, Virginia (the "Council") constitutes the highest
elected governmental officials of the City; and
WHEREAS, the Authority recommends that the Council
approve the issuance of the Bonds; and
WHEREAS, a copy of the Authority's resolution approving
the issuance of the Bonds, subject to the terms to be agreed
upon, and a certificate of the public hearing has been filed
with the Council.
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the issuance of the aforesaid
Bonds by the Authority for the benefit of the Company, as
required by Section 147(f) of the Internal Revenue Code, to
permit the Authority to assist in the financing of the
Project.
2. The approval of the issuance of the Bonds, as
required by Section 147(f) of the Internal Revenue Code,
does not constitute an endorsement to a prospective
purchaser of the Bonds of the creditworthiness of the
Project or the Company, and, as required by Section
15.1-1380 of the Code of Virginia of 1950, as amended, the
Bonds shall provide that neither the City nor the Authority
shall be obligated to pay the Bonds or the interest thereon
or other costs incident thereto except from the revenues and
moneys pledged therefor and neither the faith or credit nor
the taxing power of the Commonwealth, the City nor the
Authority shall be Dledged thereto.
3. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
March 30, 1989
PULND DELIVERED
Members of the Roanoke City Council
c/o Mary F. Parker, clerk
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re:
Industrial Development Authority
Bond Financing for Virginia Transformer
Corporation
Gentlemen and Mrs. Bowles:
The Industrial Development Authority of the City of
Roanoke, Virginia (the Authority), has held a public hearing
for Virginia Transformer Corporation, which is requesting a
bond financing of $4,000,000.00 to assist the Company in
purchasing land, constructing a manufacturing facility
thereon and acquiring certain equipment to be used in its
manufacturing operations to be located at the end of Glade
View Drive, N.E. (across from the Tultex plant), in the City
of Roanoke, Virginia.
Enclosed is the formal information package explaining
the project and a form of resolution to be submitted for
action at your April 10, 1989 meeting.
Cordially yqurs,
Robert E. Glenn
bgm:0042077
Enclosures
CERTIFICATE OF PUBLIC HEARING
The undersigned, Margaret R. Baker, secretary of the
Industrial Development Authority of the City of Roanoke,
Virginia (the Authority), does hereby certify as follows:
1. Publication of Notice of a public hearing of the
Authority in accordance with the provisions of §15.1-1378.1
of the Code of Virginia, 1950, as amended, was made on March
14, 1989 and March 2t, 1989, in the Roanoke Times and World
News, a newspaper of general circulation published in the
City of Roanoke, Virginia. A copy of the Notice and a
Certificate of Publication is attached hereto as Exhibit A.
2. The Authority held a public hearing as advertised
on March 28, 1989.
3. NO comment from the general public was received by
the Authority at the public hearing.
4. At a special meeting of the Authority on March 28,
1989, at which a quorum of the directors of the Authority
was present and acting throughout, the Authority adopted its
inducement resolution, a copy of which is attached hereto as
Exhibit B.
5. Attached hereto as Exhibit C is a fiscal impact
statement in conformance to § 15.1-1378.2 of the Code.
WITNESS my hand this
Attachments:
~/~ d~aY of March,
Ma~¢
Indu~
of tb
1989.
=~t/~_. Baker,
s/?k~eyelopment Authorlt
~lty ~anoke, Virgini
A - Copy of Notice and Publisher's Certificate
B Resolution
C - Fiscal Impact Statement
2
PUbLiSHER'S FEE - ~ITUozO
HARmELL M DARBY JR
~15 SHENANDOAH BLOC
ROANOKE VA 24011
STATE OF VIRGINIA
CITY UP ROANOKE
AFFIOAVIT OF
PUBLICATION
I, (THE UNDERSIGNED} AN AOTHURIZEO
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION, WHICH CORPORATION IS PUBLISHER
OF THE ROANOKE TIMES & WORLD-NEWS, A
DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN
THE STATE OF VIRGINIA, DO CERTIFY IHAT
THE ANNEXED NOTICE WAS PUbLiSHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
03/14/89 MORNING
03/21/89 MORNING
WIINESS~
IHiS 22N0 DAY OF MARCH 1989
Exhibit A
RESOLUTION OF THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF
THE CITY OF ROANOKE, VIRGINIA
WHEREAS, there have been described to the Industrial
Development Authority of the City of Roanoke, Virginia (the
Authority) the plans of Virginia Transformer Corp. (the Pur-
chaser) to acquire land for, construct and equip a manufactur-
ing facility (the Project) in the City of Roanoke, Virginia
(the City); and
WHEREAS, the Purchaser, both in its application attached
hereto as Exhibit A and in its appearance before the Authority,
has described the benefits to the City and has requested the
Authority to agree to issue its revenue bonds or notes under
the Virginia Industrial Development and Revenue Bond Act (the
Act) in such an amount as may be necessary to finance the cost
of acquiring, constructing and equipping the Project; and
WHEREAS, the Authority has held a public hearing with
respect to such bonds or notes and the Project;
BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF
THE CITY OF ROANOKE, VIRGINIA:
1. It is hereby found and determined that the location
of the Project in the City will bring additional revenues and
employment into the City and will benefit its inhabitants,
increase their commerce and promote their welfare, convenience
and prosperity, and will be consistent with the purposes of the
Act.
Exhibit B
2. To induce the Purchaser to locate the Project in the
City, the Authority hereby agrees, subject to required ap-
provals and the compliance of the proposed issue with applica-
ble law, to assist the Purchaser in financing the acquisition
of land for, construction of and equipping of the Project by
undertaking the issuance 6f one or more of its revenue bonds or
notes (the Bonds) in an amount now estimated not to exceed
$4,000,000, upon terms and conditions to be mutually agreed
upon between the Authority and the Purchaser. The Project
shall be sold by the Authority to the Purchaser pursuant to an
installment sale agreement which will provide payments to the
Authority sufficient to pay the principal of and premium, if
any, and interest on the Bonds. The Bonds shall be issued in
form and pursuant to terms to be set by the Authority, and the
payment of the Bonds shall be secured by an assignment, for the
benefit of the holders of the Bonds, of the Authority's right
to payments under the sale agreement
secured by a mortgage of or security
the Project.
3. It having been represented
and may be additionally
interest in all or part of
to the Authority that it
is necessary to proceed immediately with the acquisition,
construction and equipping of the Project, the Authority hereby
agrees that the Purchaser may proceed with plans for the
Project, enter into contracts for any such acquisition, con-
struction and equipping and take such other steps the Purchaser
may deem appropriate in connection therewith, provided that
nothing herein shBll be deemed to authorize the Purchaser to
-2-
obligate the Authority without its consent in each instance to
the payment of any moneys or the performance of any acts in
connection with the Project.
Purchaser may be reimbursed
all costs so incurred by it.
The Authority agrees that the
from the proceeds of the Bonds for
The Authority also agrees, if
requested, to issue its n6tes to obtain interim financing for
the Project on terms to be mutually agreed upon, such notes to
be guaranteed or otherwise secured by the Purchaser as required
by the lender and the Authority.
4. The Authority shall accept from or on behalf of the
Purchaser conveyance of the land in the City on which the
Project is located. The officers of the Authority are hereby
authorized and directed, if requested by the Purchaser, to
accept and/or have recorded a proper deed or deeds in con-
nection with such conveyance. If for any reason the Bonds are
not issued the Authority shall convey such property to the
Purchaser or to its designee without cost other than the
expense of preparation and recordation of such deed or deeds of
conveyance.
5. The Chairman or Vice Chairman of the Authority is
hereby authorized to institute a proceeding on behalf of the
Authority in the appropriate court to provide for the judicial
validation of the Bonds pursuant to Article 6, Chapter 5,
Title 15.1 of the Code of Virginia of 1950, as amended (the
Code of Virginia) if counsel for the Authority or bond counsel
shall deem such a proceeding to be necessary or desirable, and
in connection therewith to take whatever further action,
-3-
including appeals, as either such counsel deems necessary or
desirable in order to provide for the validation of the Bonds.
6. All costs and expenses in connection with the financ-
ing and the acquisition, construction and equipping of the
Project, including the fees and expenses of bond counsel and
Authority counsel, shall Se paid from proceeds of the Bonds.
If for any reason the Bonds are not issued, it is understood
that all such expenses shall be paid by the Purchaser and that
the Authority shall have no responsibility therefor.
7. The Authority intends that the adoption of this
resolution be considered as "official action" toward the
issuance of the Bonds within the meaning of regulations issued
by the Internal Revenue Service pursuant to Section 103 of the
Internal Revenue Code, as amended.
8. The Authority shall perform such other acts and adopt
such further resolutions as may be required to implement its
undertakings as hereinabove set forth, and, if requested by the
Purchaser, it will make application to the Internal Revenue
Service for such tax rulings as may be necessary in the opinion
of bond counsel. To that end, the Chairman or Vice Chairman of
the Authority is hereby authorized to execute an appropriate
power of attorney naming counsel selected by the Purchaser for
such purposes.
9. The Authority hereby recommends that the City Council
of the City (the Council) approve the financing of the Project
and the issuance of the Bonds.
-4-
10. The officers of the Authority are hereby authorized
and directed to deliver to the Council (a) a reasonably de-
tailed summary of the comments expressed at the aforesaid
public hearing, (b) a fiscal impact statement concerning the
Project in the form specified in Section 15.1-1378.2 of the
Code of Virginia, and (c) ~ copy of this resolution, which
constitutes the recommendation of the Authority that the
Council approve the financing of the Project and the issuance
of the Bonds.
11. The Bonds shall not be issued unless they shall have
received an allocation of the state ceiling (,as defined in
Section 15.1-1399.10 of the Code of Virginia) in the full
amount of the Bonds issued, and nothing in this resolution
shall be construed as any assurance that such an allocation
will be made.
12. This resolution shall take effect immediately upon
its adoption.
-5-
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
APPLICATION FOR AUTHORITY FINANCING
Section
Information Concerning Applicant
Name of Applicant:
Virginia Transformer Corporation
Mailing Address':
1634 Seibel Drive N.E.
Roanoke, Virginia 24012
Federal Employer ID # 54-0895926
Name of applicant's representative to be contacted for additional
information:
Name
Mailing Address if Different
frc:n Applicant
Prabhat K. Jain
Jerry Gentry
Telephone No. (703)'~45-9892
Name(s) of Principal User(s),
if Different from Applicant:
Mailing Address if Different
from Applicant
Not Applicable
Federal Employer ID #
Type of business presently conducted by applicant,
Manufacturing of Heavy Electrical Equipment
if any:
Present location of applicant's principal
1634 Seibel Drive, N.E.-Roanoke, Virginia 24012
place of business, if any:
6. In what year was business startad?
Lo71
If a corporation, give state of incorporation: Vir§inia
If a subsidiary cf another corporation, give name, state of
.incorporation add mailing address of parent corporation:
N/A
If a corporation~ give names and residence addresses of the
principal officers, directors, and major stockholders (ten percent
or more):
Directors
& Stockholder
Prabha~ K. Jain (and President) 5292 Peregrine Crest, Roanoke, VA 24014
E. Ray Varney (and Secretary) 1926 Hope Road, S.W., Roanoke, VA 24018
Stan Hale 3442 Kershaw Road, N.W., Roanoke, VA 24017
Walter G. Cox, Jr. (and Stockholder) 6222 Hillcrest Road, Salem, VA 24153
Dr. Anil K. Jain 2950 NE 84th Lane, Blaine, MN 55432
10.
N/A
11.
N/A
12.
If applicant is a partnership, give (a)
it is organized: ; and
principal office is located:
name of state under whose laws
(b) City or County in which its
If a partnership, state whether gereral, or limited:
If a partnership, give names and residence addresses of all
partners and indicate whether general or limited:
N/A
present
If applicant is a joi~t venture or other business entity (other than
a corporation or partnership), describe and give names and residence
addresses of all principals: ..~
N/A
13.
14.
If applicant proposes to undertake the facility sought to be financed
through a subsidiary corporation, a new corporation, or other entity
to be formed by applicant, give details:
N/A
15.
Identify any officers, directors, or shareholders (except shareholde~rs
of publicly traded corporations) wh~ hold any state or local elective
or appointive office, and state the office held: ~
Stan Hale, one of the Company Directors is a member of IDA Board.
NONE OTH~q This qualifies shareholders over 10%. There are approximately
200 other shareholders - this para has not been verified for those
16.
Describe any relationships between the applicant and principal users
and any member of the Authority or City Council:
Applicant is the proposed user
No known relationship to Authority or City Council
Section 2
Information Concernin9 Facility Sought To Be Financed
Type of facility: Manufacturing
2. Standard Industrial Classification Code applicable to the facility:
LM (per Phil Sparks of Roanoke City)
Indicate whether facility sought to be financed is a (a) new
facility X ; (b) existing facility ; or (c) addition
modification of existing facility
to or
Type of business or activity to be conducted and purpose of facility
sought to be financed. Explain proposed use of facility by applicant
and/or others and, if a manufact~ -ing plant, the type of products to
be manufactured: . ~
Manufacturing plant for the purpose of heavy electrical equipment manpfacturing
and other needs as required
Specific site location, if known, including street number, if
available: on the right at the end ef Glade V~w Drive, N.E. Roanoke, off
of KinK Street~ across from the new Tult~x plant, Parcel 1, Map Book 1, pg 744
General description of proposed facility (describe type of construction,
square footage, amount for each operation such as manufacturing,
storage, office, etc.): Prefab Steel Shell Building, 72,000 Sq. Ft.
manufacturing, approximatel~ 5000 fta storage and 8000 ft.m production and
purchasing offices
Name
and address of architect,
Later
if selected:
Telephone No.
( )
8. Name and address of contractor, if selected:
Later Telephone No. ( )
9. If site has been selected, give name of present owner (s):
Roanoke City
10. If an e.~isting facility (a) what is its present use?
11.
Not Applicable ; (b) number of regular
employees presently employed on year ro.nnd ba.~is ; and (c)
average annual salary per such employee $
If applicant is not the present owner of the site, state what, if
anything, has been done concerning the location and acquisition of
a site by or on behalf of the applicant.
Entered agreement to purchase land
12. If specific location of proposed facility is known, state the present
zoning classification of the land under the Zoning Ordinance of the
City of Roanoke: LM (per Phil Sparks of City of Roanoke)
13. If specific location is known, is a zoning change required? YES
NO X If yes, state the zoning classificatic~ required:
14. Does the site of the proposed facility require governmental expenditure
for roads, utilities, etc.? Describe.
NONE
15,
Are funds from other government sponsored programs involved in this
project? Describe:
Do Not Know
16.
Estimazed number of regular employees to be eRployed on year round
basis after acquisition or completion of facility: 140
17.
18.
19.
What net number of jobs will be created or retained as a direct
result of the Project? 50
Average annual salary per such employee: $
Estimate the annual payroll after completion
#3,000,000 to $3,500,000 2/3 capacity in 3 years
19,000
of the facility:
20.
Identify skills of new employees, the availability of such skilled
employees, proposed wage scale, and training needs:
Semi skilled, skilled and professionals
Mostly available in the area
21.
State the growth potential for the facility in terms of sales,
employment, and plant expansion:
Over 10 years - ~ales to double, employment to increase 70f and area to grow
15-20%
22.
If application is approved by the Authority, when would applicant
anticipate issuance of bonds and work on the facility started?
Before December 1989
Section 3
Cost of Facilit~ and Financing
Estimated total cost of proposed facility: $ 4,000,000
Maximum amount of fin~ncing sought through the Authority: $ 4,000,000
Items of cost to be paid from Authority financing (i.e., land,
building, equipment, legal, etc.):
Land, building, equipment and legal
If financing is
to be sold by (a) private placement ; or (b) public
offering not known at this time
If by private placement, has applicant recelved a commitment or
assurance fror~ a bank or others with respect to the sale of the
YES __ NO X Elaborate: Discussions are underway with
several banks in the valley. We have received indications that more
__ than one bank will be willing to issue con~mitment
approved, does applicant expect the Authority bonds
other
bonds?
5
If by public offering,
~ame
Not knownat this time
name and
address of underwriter desired:
Mailing Address
Name
Name
Woods Rogers ~ Hazelgrove
A. L. Knighton, Jr.
Telephone No.
and addres~ of bond counsel desired:
Mailing Address
105 Franklin Road, S.W.
Roanoke, VA 24004
Telephone No. (703) 982-4200
Se
Section 4
Tax Information.
If the site of the proposed facility is known, state the current
assessed value for real estate tax purposes of the lard, and
improvements thereon.
Land $ 36,500
Improvements
$ none
TOTAL $ 36,500
Current yearly real property tax on the proposed site: $ 456.24
Estimated taxable value of the facility's real property
(buildings and improvements) to be constructed: $ 3,000,000
Estimated real property tax per year with respect to the facility when-
completed on real property to be constructed (building= and improve-
ments) using present City of Roanoke tax rates $ 37,500
Estimated personal property tax per year with respect to the
facility when completed, using present City of Roanoke tex
rates: $ 20,000
Estimated merchants' capital tax per year with respect to the
facility when completed, using present tax rates: $ none in Roanoke
.Estimated dollar valu~ per year of goods and services that will be
purchased locally by applicant or other users of the facility:
$ 750,000
.Section 5
Inducement
Explain how the requested financing by the Authority will enable or
induce applicant to locate in or remain in the City of Roanoke and
the Commonwealth of Virginia?
By lowerin~ the cost of financin~ - necessary to m~k. the expansion viable
and maintain healthy profitability
It is understood and agreed by the Applicant that Applicant (a) will,
upon the filing of this application, pay to the Authority $2,500.00 (appli-
cation fee of $1,000.00 and Authority counsel fee of $1,500.00) and in addit~
(b) will pay when billed the cost of necessary advertisement of any public
hearing required to be held with respect to this application, and (c) will
pay, when billed, all other costs and expenses of the Authority, including
the reasonable fees of its legal counsel, with respect to this application,
any Authority or Roanoke City Council meetings held in connection therewith
and proceedings at the state level in applying for a State Reserve Allocatiol
Also in addition, Applicant underst~ ds and agrees that in the event the
Authority approves the app.~ication and adopts an inducement resolution with
respect thereto and thereafter authorizes the issuance of its bonds or nctes
to finance a facility on behalf of the Applicant all costs of the Authority
in connection with any such issue, including the reasonable fees of its lega
counsel and bond counsel, will be paid either from the proceeds of the issue
or directly by the Applicant, or if such bonds or notes are not issued for
any reason, then directly by the Applicant.
The Applicant understands that ti ~ approval or disapproval of this
application is within the discretion of the Authority and that if approved
by the Authority the requested financing must also be approved by the City
Council of the City of Roanoke; that the Authority and/or City Council
may require additional financial an~ other information from the Applicant;
tha~ the Authority reserves the right to approve or disapprove Bond Counsel
with respect to each issue; that if this application is approved and
Authority bonds o~ notes are thereafter issued all financing documents
shall be in form and substance satisfactory to the Authority, its legal
counsel and Bond Counsel and shall include provisions satisfactory to the
Authority, with respect to indemnifying the Authority and payment by
Applicant to the Authority of its closing fee of .050% of the principal
~ount of the issue, with a minimum of $500 and a maximum of $5,000, and
additional funds as may be necessary on an annual basis to be applied
to the Authority's general operating and audit expense while such bonds
or nQtes are outstanding; and that if the Authority adopts an inducement
resolution with respect to the issuance of bonds or notes on behalf of
Applicant and thereafter before the issuance of its bonds or notes
determines (1) that any material information furnished the Authority or
the City Council by or on behalf of the Applicant is ~fatse or misleading,
(2) if after the adoption of such resolution the proposed financing
is not thereafter approved by the City Council of the City of Roanoke,
or (3) if the Authority deems the Applicant to have taken insufficient
action toward closing the requested financing, the Authority, in any such
event, reserves and shall have the right to revoke or rescind such
inducement resolution which the Authority has entered into with Applicant,
after not less than ten (10) days written notice of the Authority's
intention so to do, addressed and mailed to the Applicant at its address
given in this Application.
If the pr~>posed financing is approved by the Authority and the
City Council, and for any reason, the bonds or notes are not issued
prior to the end of the current calendar year, the inducement and
authorization uo issue bonds shall terminate and abate, and be of no
further effect at midnight on the last day of the calendar year.
Respectfully submitted
thi3 1st day of March , 19~ 9 .
PRABHAT K. JAI~, ~RESIDENT ~ ~
Virginia Transformer Corporation
(1)
(2)
PLEASE NOTE
Individual applicants shall each sign the application. If Applicant
is a corporation, the application is to be made and signed in the
full proper name of the corporation as it appears in its ArtLcles
of Incorporation, by a duly authori~ea officer thereof who shall
give his title, and if a partnership, in the full proper nama of
the partnership as it appears in its Certificate of Partnership,
by one or more general partners.
If add:.tional space is
refer to and attach an
application.
needed to properly respond to any question~
additional numbered sheet at end of
(3) If any question is not applidable, indicate by inserting "N/A."
8
3/28/89
FISCAL IMPACT STATEMENT
VIRGINIA TRANSFORMER CORP.
Manufacturing Facilities
4.
5.
6.
Maximum amount of financing sought
$4,000,000.00
Estimated taxable value of the
facility's real property to be
constructed in the municipality
$3,000,000.00
Estimated real property tax per year
using present tax rates
$ 37,500.00
Estimated personal property tax per
year using present tax rates
$ 20,000.00
Estimated merchants' capital tax per
year using present tax rates
N/A
Estimated dollar value per year of
goods and services that will be
purchased locally
750,000.00
Estimated number of regular employees
on year-round basis
5O
Average
annual salary per employee ~0
C~rman, Indu~trl~a~f Development
A~t~ority of the City of Roanoke,
V~inia
Exhibit C
Office of the Ci~, Clerk
April 12, 1989
File #226-269
Mr. Martin D. Jeffre~ Co-Chairman
Northwest Supermarket Steering Corrgnittee
c/o Total Action Against Poverty
702 Shenandoah Avenue, N. W.
Roanoke~ Virginia 24016
Dear ~ir. Jeffrey:
Your corrgnunication expressing appreciation for the support and
budgetary considerations given to the goal of the Northwest
Supermarket Project to yield not only a full service supermarket
for inner City residents but a renewed corr~nitment to neighborhood
economic revitalization and development, was before the Council
of the City of Roanoke at a regular meeting held on Monday, April
10~ 1989.
On motion, duly seconded and adopted, the communication was
received and filed with appreciation.
Sincerely, ff?~
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 MunicJj:x:ll Building 215 C]nurch Avenue SW Pocinoke V~rglnici 24011 (7C~) 981-2541
April 3, 1989
Roanoke City Council
215 Church Ave.
Roanoke, VA 24011
Dear Council Member:
As you are aware, a number of problems in our city plead for
our attention and action. Our city is not exempt from the
escalating problems of inner city neighborhoods such as
homelessness, teen pregnancy, school drop-outs, AIDS, and
drug/substance abuse. You have responded to these problems with
responsible leadership. Your actions have generated
community-wide response and support for agencies and programs
designed to directly address these problems.
One underlying condition that perpetuates these problems is
poverty...the disintegration of hope in the inner city.
Roanoke is a city with leadership willing to study the
problems within it and then support effective, positive projects
that resolve the root of those problems. Through these efforts,
hope is built and communities are strengthened.
The Northwest Supermarket is such a project. Organized in
the spring of 1988, a coalition of concerned citizens began
assessing the need for an inner city supermarket to replace the
former Kroger store at 19th Street, Northwest, and studied the
feasibility of achieving this goal. Once again our city
government has risen to the occasion. The project has received
support from the City Manager's office, Assistant City Manager
Earl Reynolds, the Roanoke Neighborhood Partnership and Mr. John
Marlles, who accompanied a Steering Committee delegation to
Baltimore, Maryland to view a successful inner city supermarket
chain.
The committee is composed of representatives of eighteen
(18) influential community-based groups who, in turn, represent
collectively 80-90% of the inner city area affected by the
closing of the 19th Street Kroger facility.
On behalf of the committee and the
represent..."thanks-. Thank you very much for
budgetary considerations given to this project.
residents we
the support and
It is our hope and aim that the success of this project will
yield not only a full-service supermarket for inner-city
residents, but also a renewed commitment to neighborhood economic
revitalization and development. The result will be jobs and hope
- two very strong deterrents to the crime and violence which are
attempting to overtake our neighborhoods
Again, thank you, and may God bless
Northwest~~r arket Steering
~ ~' Committee
and our city.
you.
Northwest Supermarket Steering
Stephen Jones
John E. Epps
Stanley Hale
Martin Jeffrey
Rita Joyce
Essie Jeanette Manns
Rosa Miller
Freeland Pendleton
Monty Plymale
Rev. Ottawa Pullen
Rev. Clinton Scott
Rev. Lloyd Stephenson
Margaret Turpin
Jim Lindsey
Robert Lynn
Stephanie Powell
Florine Thornhill
Georgia Croson
Advisors: Carole Fox
Financial and Real Estate
Consultant
Resident of Northwest Roanoke
Southwest Virginia Community
Development Fund
Roanoke NAACP
Northwest Jaycees
Community Organization for
Research and Development
Northwest Neighborhood
Improvement Council
Harrison Heritage and Cultural
Center
Central Fidelity Bank- advisor
Black Baptist Ministers' Confer.
Pentecostal Ministers Alliance
St. Gerard's Catholic Church
Ginnsboro Project Area Committee
Real Estate Developer-advisor
Employee Assistance Resource
Network - coordinator
City of Roanoke
N.W. Neighborhood Environmental
Or gani zat Ion
Melrose Neighborhood Group
Correlii Rasheed, TAP Staff
and
February 23, 1989
Ms. Carole Fox, Planner
TAP, Total Action Against Poverty
in Roanoke Valley
702 Shenandoah Avenue, N.W.
P.O. Box 2868
Roanoke, Virginia 24001-2868
RE: Proposed Renovation to Existing
Kroger Building, 19th Street
Dear Carole:
It was indeed a pleasure meeting you and walking through the former
Kroger Building. Your Agency's plans for the future of the building,
and the idea of bringing a supermarket back to the neighborhood are
most warranted. Mr. Harvey with Central Fidelity Bank and I are very
pleased to be of service to you in estimating the construction costs
associated with the various required improvements to the existing
structure. Jim and I have worked together on numerous projects and
have extensive experience in understanding construction dollars.
Therefore please find outlined below our assessment of the needs of
the building and subsequent cost for improvements. We worked with Mr.
Butch Meredith of Valley Roofing Company here in Roanoke on the
specifics regarding the roof. In reference to asbestos existing in
the building we have not attempted to address its removal and the cost
associated with that removal.
Our estimates of cost are as follows:
SECTION 1 - GENERAL REQUIREMENTS
Contractor's Supervision
Temporary Utilities, Services
Permits, Fees, etc.
Initial Demolition Required
$ 44,750
· PLANNERS · ARCHITECTS · ENGINEERS * SURVEYORS
~6 South College Avenue · Salem, Virginia 24t53 · [703) 389-7323 FAX [703) 38g-5042
page 2
February 23,
~Carole Fox
1989
SECTION 2 SITE WORK
SECTION 3 - CONCRETE WORK
SECTION 4 - MASONRY
Miscellaneous Repairs to
Brick Walls at Storefront
SECTION 5 - MISCELLANEOUS METALS/FABRICATIONS
SECTION 6 - CARPENTRY
SECTION 7 - THERMAL, MOISTURE PROTECTION
AND VENTILATION
· Removal and Replacement of
Existing Roof and Insulation
SECTION 8 - DOORS AND WINDOWS
· Replacement of Aluminum Storefront
and Entrance Doors (both at Store
and ABC Store)
SECTION 9 - FINISHES
· Removal and Replacement of
VCT at Floor Areas
· New Drywall Finish throughout
· New Suspended Acoustical Ceiling throughout
· Miscellaneous other Interior Finish Repairs
SECTION 10 - SPECIALTIES
SECTION 11 - EQUIPMENT
SECTION 12 - CABINETS
SECTION 13 - SPECIAL CONSTRUCTION
SECTION 14 - CONVEYING SYSTEMS
SECTION 15 - MECHANICAL EQUIPMENT
Miscellaneous Repairs to Physical
Plant Equipment
Miscellaneous Repairs to Plumbing
Sprinkler Extension
NOT APPLICABLE
NOT APPLICABLE
$ 2,500
NOT APPLICABLE
NOT APPLICABLE
$ 38,925
$ 18,000
$ 75,000
NOT APPLICABLE
NOT APPLICABLE
NOT APPLICABLE
NOT APPLICABLE
NOT APPLICABLE
$ 30,000
page 3
February 23,
· Carole Fox
1989
SECTION 16 ELECTRICAL
' Miscellaneous Repairs to Electrical
· New Lighting Fixtures throughout
TOTAL ESTIMATED CONSTRUCTION COSTS
Service
$ 10,000
$ 219,175
ESTIMATES FOR CONTINGENCIES SHOULD BE ADDED
TO THIS FIGURE (15%) 32~875
TOTAL $ 252,050
These costs do not include estimates for asbestos removal. This
should be quantified by an Asbestos Contractor based on findings.
Also, these figures represent estimates only and there could be some
variation in final costs at both extremes.
Please feel free to call on me should you have any further questions
regarding this estimate. I look forward to assisting you and TAP in
your efforts to support the neighborhood.
Respectfully submitted:
BALZER AND ASSOCIATES, INC.
R. Craig Balzer, AIA, CSI
Vice President
RCB/dmt
Enclosures
cc: Mr. Jim Harvey
Central Fidelity Bank
Additional project-related expenses are anticipated to bring the
final pre-opening costs to approximately $350,000.
TAP Planning and
Program Development
Page 1
ECONOMIC REVITALIZATION OF NORTHWEST-MELROSE AREA, ROANOKE, VIRGINIA
INNER-CITY SUPERMARKET PROJECT
PROJECT SUMMARY
Reflecting the national trend of large supermarket chains to pull out of
inner cities and relocate in more suburban areas, the only full-service grocery
store in inner-city Northwest Roanoke closed in October, 1985. Since that time,
the 18,000 plus persons living in a two-mile radius of the former Kroger store
have been forced to travel unreasonable distances for basic groceries. Those
who cannot travel must purchase groceries at inflated prices in local convenience
stores. The square block containing the old Kroger store has become a neighborhood
eyesore and a center of undesirable activity.
In December, 1987, Total Action Against Poverty initiated a community-based
effort to re-establish a supermarket on the former Kroger site (known as the 19th
Street site). TAP and community representatives researched the supermarket business,
toured inner city supermarkets in Baltimore, Maryland and conducted an inner city
Shopping Habits Survey in October, 1988. A wholesaler and potential operator have
been found. Funding is needed to renovate the building on 19th Street so that the
supermarket operator can proceed to open the store for business. Kroger informed
TAP that it intends to donate the 19th Street square block of property to TAP, for
the purpose of economic revitalization of the Northwest Melrose area.
NORTtlWEST ROANOKE REVITALIZATION - NORTHWEST SUPERMARKET PROJECT
Page 2
Problem Statement - Approximately 6,400 households in inner-city Northwest Roanoke
within a two mile radius of 19th Street and Melrose Avenue, have been without a
supermarket since October, 1985. These predominantly low-income and minority
residents are forced to travel unreasonable distances to purchase basic groceries.
The cost of traveling to grocery stores or shopping in local convenience stores
is an economic hardship to these families and individuals.
Across the United States, there is a trend for supermarket chains to migrate
from cities and locate in superstores of 50,000 to 90,OO0 square feet in suburban
areas. The large chain stores cite the unprofitability of smaller, outmoded stores
as a reason for leaVing the cities. A House Select Conmaittee on Hunger Report re-
leased in January, 1988 found that urban, low-income consumers are forced to pay
30 percent more for food at the smaller convenience stores because of the exodus of
the large, competitive food chain stores. This puts an economic drain on the already
limited food budget and leaves less money for other necessities. Locating in wealthier
suburban areas enables the large chains to profit from the higher incomes and greater
expenditures per shopping trip of suburban residents.
The 19th Street Kroger operated for 22 years with a sales volume of $90,000
per week at its closing in October, 1985. Reopening a supermarket on 19th Street
will keep the money in the Northwest-Melrose area and stimulate commercial develop-
ment in the neighborhood.
On behalf of the Northwest Supermarket Steering Committee, TAP has requested
$100,000 in Community Development Block Grant funds from the City of Roanoke for
renovation of the Kroger building. An estimated $250,000 additional dollars will be
required to ready the 15,150 square foot store for use as an independent supermarket.
The property and buildings on the 19th Street square block were valued at
$185,0OO by an independent assessment. Private enterprise will finance the $550,000
in inventory, equipment and pre-opening costs needed to open the supermarket business.
The grant of $250,000 will leverage a total estimated investment of $650,000 in
other monies for this project.
Program Objectives: The long-range objective of the supermarket project is economic
stabilization of an inner-city neighborhood which is at risk of deterioration. Past
urban renewal and community development policies that started in the 1950's destabil-
ized the black neighborhoods by demolishing the homes of the low and moderate income
blacks and pushing the black population west, into Northwest Roanoke. Those who quali-
fied moved into public housing; the moderate income people bought homes in Northwest
that were too costly to maintain, or they moved into surrounding areas. As a result,
the lowest income people remained in the inner city. Urban renewal created a depend-
ency on and attachment to the Roanoke Redevelopment and Housing Authority on the
part of the poorest Northeast and Northwest Roanoke residents.
As the black population increased after World War II, it migrated westward
into Northwest Roanoke. The white-owned businesses and the white population left.
In the era of segregation, black institutions such as the public schools acted as
the cement that held the community together. When integration took effect, the system
of internal black authority experienced a major weakening. The housing stock in inner-
city Northwest Roanoke was poor and aging when the blacks moved into Northwest; most
houses deteriorated as the owners, some of them absentee, did not repair and maintain
them. The owner-occupied houses were difficult to maintain because of the prohibitive
cost for low-income households.
Page 3
city Northwest Roanoke was poor and aging when the blacks moved into Northwest;
most houses deteriorated as the owners, some of them absentee, did not repair and
maintain them. The owner-occupied houses were difficult to maintain because the
cost was prohibitive for low-income households.
In 1973 the lOth Street bridge and highway underwent its last phase of widening,
which kept many homeowners in the heart of Northwest Roanoke, in limbo. They expected
the City to purchase their homes or property, therefore some homeowners did not main-
tain the houses the way they normally would have. Some of the property owners moved
out because of the uncertainly of their future. Dumping of trash continues to be a
problem along the widened lOth street, encouraged by the steep grading along certain
sections of the highway. The enlargement of the Coca Cola Bottling Plant in the
Galnsboro section of Northwest displaced some forty black and low-income familles.
Currently there are over llO0 units of public housing in the Northwest Roanoke area,
the majority of which are back occupied. Neighborhood organizations are attempting
to increase residential incentives and development in Northwest Roanoke. The super-
market project will serve the existing households in the two mile radius of the 19th
Street location. In addition, it will help attract new families to move in, as one of
the basic services in a con~nunity. New businesses will follow suit. The practical
convenicence of a local supermarket will be complimented by the economic stabilization
that will follow.
Renovation of the interior and exterior of the former Kroger store will be com-
pleted in a maximum of twelve months.
It is expected that 40 jobs, including 25 full-time jobs, will be created in the
con~nunity. Local residents will be trained and hired. Long-range implications of
establishing the supermarket in the 19th Street location include an increase in com-
munity pride and self-sufflcency, a reversal of the pattern of outmigration of young
families who look for a supermarket and other basic ingredients of a neighborhood an~
economic stabilization of a neighborhood at risk of deterioration. The vacant lot and
buildings will be restored to productive use for the community and undesirable loitering
and other activity will be discouraged.
Methods: The supermarket will be opened as a result of a series of stages, the first
one being the preparation of a usable site. Once the building renovation is effected,
the wholesaler and owner/operator will finance the cost of opening the business and
ready the building for operation.
History of the Projec~
The recent history of the Northwest Supermarket Project may be seen as a continuum
of previous efforts by community groups and the Roanoke Neighborhood Partnership. In
December, 1987, TAP staff began researching the status of inner-city supermarkets around
the country and in Northwest Roanoke. An independently owned and operated inner-city
supermarket chain in Baltimore, Maryland was discovered, whose Vice-President and Board
of Directors agreed to serve as consultants to the Roanoke project. Much information
and understanding of the supermarket buslness was learned from this company--Community
Foods, Inc. In April, 1988, the Vice-Presldent of the company (Mr. Quincy Mason)
visited Roanoke, toured the Northwest neighborhoods, identified the 19th street pr..~erty
as the ideal location for the proposed supermarket and estimated the total costs : ~.olved.
Mr. Mason conducted a workshop for community leaders and met with TAP staff. A Steering
Committee was formed and had its first regular meeting in May 1988.
Page 4
Following Quincy Mason's instructions, a Northwest Roanoke Shopping Habits Survey
was conducted on October 1, 1988. (See attachments) The survey findings indicated
overwhelming community support for a supermarket and yeilded valuable data for
attracting a wholesaler and operator.
A delegation of Steering Cormnittee members went to Baltimore on October 20, 1988
for a first-hand look at the 7 inner-city supermarkets of Community Foods, Inc.
Meetings with company officials provided a forum for advice on how the Roanoke effort
could proceed. Armed with this knowledge and enthusiasm, it became clear that the
major steps to be achieved were site control, finding a wholesaler and operator and
securing necessary financing.
By November, 1988, a wholesaler and potential operator were found. In December,
1988, the wholesaler requested additional demographic information which was provided
in January, 1989.
On February 6, 1989, Kroger announced its intention to donate to TAP the square
block containing the former Kroger store. Kroger's decision came after several months
of negotiation between the Chairman of the TAP Board of Directors, representing the
Northwest Supermarket Steering Committee, and Kroger.
When the renovation begins, the interested wholesaler and owner/operator will
draw up a pr~-forma budget and secure the financing necessary to cover opening expenses.
The Northwest Supermarket Steering Committee will continue to oversee all aspects of
the project. A professional architect is providing technical assistance to the reno-
vation phase, in addition to the Vice-President of the Baltimore inner-city supermarket
chain.
The methods described above were selected on the basis of the expertise of Com-
munity Foods, Inc. and the suggestions of the food wholesaler, Fleming Foods. The
outstanding reputation of Community Foods is rooted in their twenty years' experience
and adherence to the highest standards of quality and customer service. Progressive
Grocer magazine featured Community Foods in a lengthy article (1988 issue) and Black
Enterprise magazine listed Community Foods as one of the 100 largest black-owned
businesses in the United States. The interested wholesaler is the largest food whole-
saler in the United States and the world, and supplies successful independent super-
markets in Roanoke. In view of the excellent credentials of Community Foods and the
wholesaler, the Steering Committee felt it could learn from them and follow the guide-
lines outlined by them.
Evaluation: This project will be evaluated on the speed with which a grocery Store
is established, the quality of products carried and customer service, and responsiveness
of store policies to community needs. The Steering Committee will monitor the Catalytic
effect of the supermarket in stimulating other corm~ercial investment in the Northwest_
Melrose area. A portion of'the supermarket staff is expected to be loc. al residents
who will be trained by the operator for various positions. Community Foods has offered
to assist in the training of store personnel.
Budget:
$350,000 Renovation of supermarket building, to be secured by TAP
$185,000 Value of land and improvements donated to TAP by Kroger
$300,000 purchase, transport, install and hook up equipment - furnished by operator
$180,000 inventory @$12 per square foot - furnished by operator
$ 60,000 payroll and pre-opening expenses - operator
Ho~ oftsn do you ahop for groceries?
Cumulative Cumulative
SHOP Frequency Percent Frequency Percent
......................................................
daily 39 12.0 39 12.0
weekly 201 62.0 240 74.1
~v~l~mcnthly 5015.4 290 89.5
other 34 10.5 324 100.0
Frequency Missing
Person doing grocery shopping?
Cumulative Cumulative
WHOSHOPS Frequency Percent Frequency Percent
man 64 19.8 64 19.8
woman 240 74.1 304 93.8
children 8 2.5 312 96.3
other 12 3.? 324 100.0
Frequency Missing = I
What is your mode of travel?
Cumulative Cumulative
TRVMODE Frequency Percent Frequency Percent
car 223 68.8 223 68.8
bus 36 11.1 259 79.9
taxi 9 2.8 268 82.7
walk 5 1.5 273 84.3
ride with friend 51 15.7 324 lO0. O
Frequency Missing
Where do you shop frequently?
Cumulative Cumulative
WHER£SHP Frequency Percent Frequency Percent
Kroger 69 21.4 69 21.4
Winn Dixie 79 24.5 148 45.8
Harris Teeter 56 17.3 204 63.2
Food Lion 56 17.3 260 60.5
different stores 63 19.5 323 100.0
Frequency Missing 2
Would you shop in Northwest Roanoke store?
Cumulative Cumulative
SHOPCIT¥ Frequency Percent Frequency Percent
yes 298 96.8 298 96.8
no 10 3.2 308 lO0. O
Frequency Missing 17
Your monthly grocery purchases
Cumulative Cumulative
GROCPUR Frequency Percent Frequency Percent
$0-50 33 10.6 33 10.6
$50-150 142 45.7 175 56.3
$150-300 107 34.4 282 90.7
more than $300 29 9.3 311 100.0
Frequency Missing 14
How many people in your household?
Cumulative Cumulative
HSEHOLD Frequency Percent Frequency Percent
one 64 20.3 64 20.3
two 67 27.5 151 47.8
three 60 19.0 211 66.8
~our 48 15.2 259 82.0
· ive 36 11.4 295 93.4
six 14 4.4 309 97.8
seven 3 0.9 312 98.7
eight or more 4 1.3 316 100.0
Frequency Missing = 9
What is your age?
Cumulative Cumulative
AGE Frequency Percent Frequency Percent
under 25 20 6.3 20
26-35 53 16.8 73 23.1
36-45 63 19.9 136 43.0
46-65 116 36.7 252 79.7
over 65 64 20.3 316 lO0. O
Frequency Missing 9
2
.:4-
II
?
Inner-city Northwest Roanoke Market Survey
October 1988
Name
How often do you shop
A. Daily
B. Weekly
C. Monthly
D. Other
(optional) Nearest
for groceries?
Intersection
2 o
Person or persons
A. Man
B. Woman
C. Children
D. Other
doing
the major
grocery shopping:
What is your mode
A. Car
B. Bus
C. Taxi
D. Walk
E. Ride
Where do
of travel?
with friend or relative
you shop most frequently
for your groceries?
Wculd you shop regularly at a grocery store in inner-city
Northwest Roanoke?
6 o
7 o
Estimate your monthly grocery purchases.
A. 0 - $50.00
B. $50-150.00
C. $150-$300.00
D. More than $300.00
How many people are there in your household?
Your age - select one.
A. Under 25 D. 46-65
B. 26-35 E. Over 65
C. 36-45
Comments
Roanoke City Coun~
215 Church Ave.
Roanoke, VA.
Dear Council Member:
As you are aware, there ~e a number of specific problems in our
cities which plead for our attention and actions. The problems of inner-
c~y neighborhoods are escula~ng rapidly. Unfortunately, our city is
not exempt.
To local indications of problems such as homelessness; teen preg-
nancy; school drop-out in,eases; AIDS; and yes, drug / substance abuse
you've responded with methodic leadership. Your actions have generated
community wide response and support to/for programs and agencies in our
community set up to deal directly with these problems.
One conceivable underlying stimulant which aids in the creation
and co~nuation olf these problems is poverty...ie...the disintegra-
tion of economic hope in the inner city.
As I previou~ily stated, Roanoke is a city with leadership wil~ing
to address these problems, to focus study efforts on realizing the
extent to which our city is effected and then support effective, posi-
tive, hope bud~ding, community strengthening programs and projects
aimed at resolvin~ these problems at the root.
The Northwest Supermarket Project is such a project. Organized
in the spring of I~988 to study the feasibility, and determine the need
of an inner city supermarket to replace the former Kroger store at
19th St. N.W. Once again our city governme~ has risen to the occasion.
From the vital support we received from the City Manager's office
though it's liason Ass~tant City Manager Earl Reynolds to the help
and technical assistance received from the Neighborhood Partnership.
The project has a~o received assistance from Mr. John Moralles who
accompained a steering committee delegation to Baltimore, MD. to view
a successful inner city supermarket chain.
The committe~ ~ made up of (18) influential community based groups
who represent collectively 80-95% of the inner city area effected by
the closing of th~ 19th st. Kroger facil~y.
On behalf of the committee and the residents we represent...
'thanks'. Thank you very much for the support and budgetary co~i-
derations given to th~ project.
It is our hope and ~ that the success of th~ project will
yield not o~y a full-service supermarket for inner ~ity residents,
b~ a~o a renewed committment to neighborhood economic revitalization
and developme~. Efforts which wi~ yield jobs & hope two very strong
dererent~ to the crime and violence which is attempting to overtake
our neighborhoods, and our c~ty.
Again, thank you, and may God bl~s you.
Sincerely,
Ma~in D. Jeffrey
(Co-chairman)
No~hwest Supermarket Steering
Committee
Office o~ the City Clerk
April 12, 1989
File #229-87-68
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29514, authorizing the
donation of the Centennial Quilt to the Roanoke Museum of Fine
Arts, which Resolution No. 29514 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, April
10, 1989.
Sincerely,
Mary F. Parker,
City Clerk
CMC
MFP: ra
EnCo
pc: Dr. Ruth Appelhof, Executive Director, Roanoke Museum of Fine
Arts, One Market Square, S. W., Roanoke~ Virginia 24011
Mr. Timothy L. Jamieson, Chairman~ Roanoke Arts Commission,
6857 Sugar Rum Ridge Road, S. W., Roanoke~ Virginia 24018
Ms. Betty Tyree~ Star City Quilters Guild, 1328 Grandin Road~
S. W., Roanoke, Virginia 24015
ROOm 456 Munici~x:~l BuilOin(j 215 C~urch Avenue SW Roanoke V~rglnio 24011 C703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of April, 1989.
No. 29514.
A RESOLUTION authorizing the donation of the Centennial
Quilt to the Roanoke Museum of Fine Arts.
WHEREAS, the Centennial Quilt was donated to the City by
the Star City Quilters Guild to commemorate the City's lOOth
Anniversary; and
WREREAS, this Council desires that the quilt be properly pre-
served and displayed in order to be enjoyed and appreciated by
the public; and
WHEREAS, the City has received a request that the
Centennial Quilt be donated to the Roanoke Museum of Fine Arts
and the Star City Quilters Guild has concurred in such request;
and
WHEREAS, the City Manager has consulted with the Arts Commis-
sion regarding the donation of the Centennial Quilt to the
Roanoke Museum of Fine Arts and has determined that such donation
would be proper and meets the conditions of $2-269 of the Code of
the City of Roanoke (1979), as amended.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that the City Manager is authorized to provide for the
donation of the Centennial Quilt to the Roanoke Museum of Fine
Arts, as more particularly set forth in the report to this
Council dated April 10, 1989.
BE IT FURTHER RESOLVED that this Council, on behalf of the
City of Roanoke, extends its deepest appreciation to the Star
City Quilters Guild for the creation and donation of the
Centennial Quilt to the City.
BE IT FINALLY RESOLVED that the City Clerk be directed to
transmit attested copies of this resolution to the Executive
Director of the Roanoke Museum of Fine Arts, and Ms. Betty Tyree
of the Star City Quilters Guild.
ATTEST:
City Clerk.
Roanoke, Virginia
April 10, 1989
The Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Request to Permanently Donate the Centennial
Quilt to the Roanoke Museum of Fine Arts
I. Back~round:
Centennial Quilt was donated to the City by the Star City Quilters
Guild to commemorate the City's one-hundredth anniversary.
Bo
Council accepted the gift by adopting Resolution No. 26342 on
January 3, 1983.
Co
Quilt has been on loan to the Roanoke Museum of Fine Arts since
March, 1985.
II. Current Situation:
Museum Curator has requested that the City donate the quilt to the
Museum for permanent display and preservation (see Attachment "A").
Star City Quilters Guild does not object to the City donating the
quilt to the Museum for permanent display (see Attachment "B").
City Code, Section 2-269 (1979), as amended, requires that the City
shall permanently retain an art object unless it is determined that it
is no longer relevant and useful to the purposes and activities of the
City and it cannot be properly stored, preserved and used. This Code
section also requires that the Arts Commission be consulted prior to
the disposition of any art object and be requested to establish its
value (see Attachment "C").
City Council action is required on this request, pursuant to Section
2-269 of the Code of the City of Roanoke (1979), as amended, since the
value of the quilt has been established to be $1~500.00.
Honorable Mayor and City Council
Page 2
III. Recommendation
It is recommended that City Council adopt the appropriate measure which
will permanently donate the Centennial Quilt to the Roanoke Museum of
Fine Arts to ensure that it will be of full value to the general public,
properly stored, preserved and used.
Respectfully submitted,
City Manager
WRH/EBRJr/ga
CC:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
Mr. Timm Jamieson, Chairman, Roanoke Arts Commission
Dr. Ruth Appelhof, Executive Director, Roanoke Museum of Fine Arts
Ms. Betty Tyree, Star City Quilters Guild
Attachment "A"
RoenOkl Mueeurn of Fine Ar'ti
October 31, 1988
Bob Herbert, City Manager
Municipal Building
215 Church Ave.
Roanoke, VA 24011
Dear Mr. Herbert:
The Roanoke Museum of Fine Arts is enjoying the loan of the centennial
quilt. Do you think that the city would consider making it a gift
to the museum, permanently? Of course, it would have to be an un-
restricted gift. It would be a marvelous addition to our permanent
collection of Regional Decorative Arts. The visitors to the art museum
are many and I'm glad that this work is here where so many people
can see it.
Please advise what would need to be done if you are interested. Thank
you for the consideration.
Sincerely,
Ann Masters
Curator
cc: Mayor Noel Taylor
Attachment "B"
Mr. 8em Ewert
City Manager's Office
218 Church Ave. S.W.
Roanoke, Virginia 24011
March 18, 1985
Mr. Ewert:
This letter is in summation of our conversations regarding
the "Centenial Quilt" donated to the city by tbs Star City
Quilters Guild. The time spent in meeting with me to discuss
the options for hanging the quilt was greatly appreciated.
The Star City Quilters Guild would be proud to have the quilt
donated to the Roanoke Museum of Fine Arts for permanent
display in their Folk Arta awction.
In the event that the quilt is
to be returned to the city for
appropriate.
removed from the museum, it is
display wherever they deem
Thank you again for your time and effort in this matter.
Sincerely,
Betty Tyree
Attachment 'C"
February 15, 1989
Mr. W. Robert Herbert
City Manager
City of Roanoke
Room 364, Municipal Building
215 Church Avenue, $. W.
Roanoke, Virginia 24011
Dear Mr. Herbert:
Thank you for your patience with regard to the Commission's
evaluation of the City's Centennial Quilt. We assigned a commit-
tee and approached this task carefully with much interest. Our
unanimous opinion is that the quilt should be valued at
$1,500.00.
We appreciate the City's attitude in seeking our input in these
matters.
Sincerely,
Timm Jamieson, Chairman
Roanoke Arts Commission
TJ:jas
pc: Members, Roanoke Arts Commission
Roanoke, Virginia
April 3, 1989
The Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Request to Permanently Donate the Bi-Centennial
Quilt to the Roanoke Museum of Fine Arts
I. Back~round:
Bi-Centennial Quilt was donated to the City by the Star City Quilters
Guild to commemorate the Nation's two-hundredth anniversary.
Council accepted the gift by adopting Resolution No. 22855 on
April 19, 1976.
Quilt has been on loan to the Roanoke Museum of Fine Arts since
March, 1985.
II. Current Situation:
Museum Curator has requested that the City donate the quilt to the
Museum for permanent display and preservation (see Attachment "A").
Star City Quilters Guild does not object to the City donating the
quilt to the Museum for permanent display (see Attachment "B").
City Code, Section 2-269 (1979), as amended, requires that the City
shall permanently retain an art object unless it is determined that it
is no longer relevant and useful to the purposes and activities of the
City and it cannot be properly stored, preserved and used. This Code
section also requires that the Arts Commission be consulted prior to
the disposition of any art object and be requested to establish its
value (see Attachment "C").
City Council action is required on this request, pursuant to Section
2-269 of the Code of the City of Roanoke (1979), as amended, since the
value of the quilt has been established to be $1~500.00.
Honorable Mayor and City Council
Page 2
III. Recommendation
It is recommended that City Council adopt the appropriate measure which
will permanently donate the Bi-Centennial Quilt to the Roanoke Museum of
Fine Arts to ensure that it will be of full value to the general public,
properly stored, preserved and used.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/EBRJr/ga
cc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
Mr. Timm Jamieson, Chairman, Roanoke Arts Commission
Dr. Ruth Appelhof, Executive Director, Roanoke Museum of Fine Arts
Ms. Betty Tyree, Star City Quilters Guild
Attachment "A"
October 31, 1988
Bob Herbert, City Manager
Municipal Building
215 Church Ave.
Roanoke, VA 24011
Dear Mr. Herbert:
The Roanoke Museum of Fine Arts is enjoying the loan of the centennial
quilt. Do you think that the city would consider making it a gift
to the museum, permanently? Of course, it would have to be an un-
restricted gift. It would be a marvelous addition to our permanent
collection of Regional Decorative Arts. The visitors to the art museum
are many and I'm glad that this work is here where so many people
can see it.
Please advise what would need to be done if you are interested. Thank
you for the consideration.
Sincerely,
Ann Masters
Curator
cc: Mayor Noel Taylor
Attachment "B"
1328 Grandin Road, S.W.
Roanoke, Virginia 24015
(703) 343-3311
Mr. Bern Ewert
City Manager's Office
215 Church Ave. S.W.
Roanoke, Virginia 24011
March 18, 1985
Mr. Ewert:
This letter is in summation of our conversations regarding
the "Centenial Quilt" donatsd to the city by the Star City
Quilters Guild. The tima spent in meeting with me to discuss
the options for hanging the quilt was greatly appreciated.
Tha Star City Quilters Guild would bs proud to
donated to the Roanoke Museum of Fine Arts for
display in their Folk Arts eection.
have the quilt
permanent
In ths event that ths
to be returned to the
appropriate.
quilt is removed from the museum, it is
city for display wherever they deem
Thank you again for your time and effort in this matter.
Sincerely,
Betty Tyree
Attachment "C"
February 15, 1989
Mr. W. Robert Herbert
City Manager
City of Roanoke
Room 364, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Herbert:
Thank you for your patience with regard to the Commission's
evaluation of the City's Centennial Quilt. We assigned a commit-
tee and approached this task carefully with much interest. Our
unanimous opinion is that the quilt should be valued at
$1,500.00.
We appreciate the City's attitude in seeking our input in these
matters.
Sincerely,
Timm Jamieson, Chairman
Roanoke Arts Commission
TJ:jas
pc: Members, Roanoke Arts Commission
Office of t~e City Clerk
April 12, 1989
File #67-58
Mr. F. B. Webster Day
Festival-in-the-Park, Inc.
P. 0. Box 8276
Roanoke, Virginia 24014
Dear Mr. Day:
I am enclosing copy of Resolution No. 29515, establishing the
minimum amount of public liability and property damage insurance
to be provided by Festival-in-the-Park, Inc., for festival acti-
vitiesj which Resolution No. 29515 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, April
10, 1989.
You are requested to file the certificate of insurance with the
undersigned no later than Tuesday, May 23, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno ·
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Gary N. Fenton, Manager, Parks & Recreation
Mr. Dinesh Tiwari, Parks Planner
Mr. William F. Clark, Director of Public Works
Ms. Sandra H. Eakin, Deputy City Clerk
Mr. Wayne Faddis, Risk Management Officer
and
Room 456 Municipal Building 2t5 Church Avenue SW P4x:~noke V~rg~nia 24011 (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of April, 1989.
No. 29515.
A RESOLUTION establishing the minimum amount of public lia-
bility and property damage insurance to be provided by Festival-
in-the-Park, Inc., for festival activities.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Festival-in-the-Park, Inc., shall furnish one or more
public liability and property damage insurance contracts insuring
the liability of such organization with regard to festival acti-
vities on or about May 25, 1989 through June 4, 1989, in the
minimum amount of $1,500,000.00 combined single limit.
2. The City of Roanoke, its officers, agents and employees
shall be named as additional insureds on such policy or policies
of insurance, and a certificate of insurance reflecting such
coverage shall be filed with the City Clerk prior to May 25,
1989.
ATTEST:
City Clerk.
Roanoke, Virginia
April 10,1989
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
subject: Liability Insurance Limits for
Festival-in-the-Park
I. Background:
ae
Festival-in-the-Park, Inc., has requested the
use of certain City park facilities and the
barricading of certain public streets, or
portions thereof, in connection with the 1989
Festival-in-the-Park scheduled for May 25
through June 4, 1989.
1. Colonial Plaza
2. Key Plaza
3. Elmwood Park
4. Smith Park
5. Wasena Park
6. Wiley Drive
7. Bullitt Avenue (Jefferson Street to
Elmwood Park)
8. Church Avenue (Jefferson Street to
Williamson Road)
9. Elm Avenue (Jefferson Street to
Williamson Road)
10.
Franklin Road (Jefferson Street to
Williamson Road)
11.
Jefferson Street (Franklin Road to Elm
Avenue)
12. Williamson Road (Franklin Road to Elm
Avenue)
Mayor and Members of Council
Page 2
Public Liability and Property Damage
Insurance, pursuant to Section 15.1-14.9 of
the Code of Virginia, must be furnished by
organizations permitted to use the public
streets. The amount of the insurance is to be
established by the Governing Body. The
required insurance policy should name the City
of Roanoke, its officers, agents, and
employees as additional insured. In addition,
as a matter of policy, the City requires
public liability insurance for the use of all
public facilities including City Parks.
II. Current Situation:
City Council needs to establish the amount of
liability insurance that Festival-in-the-Park,
Inc., will be asked to provide in connection
with the subject events.
Festival-in-the-Park, Inc., has offered to
provide an insurance coverage with limits of
liability of $1,500,000 Combined Single Limit
(CSL), which was the amount established by
City Council for the 1988 Festival-in-the-
Park.
III. Issues
A. Compliance with the Code of Virginia
B. Amount of the insurance
C. Cost
D. Timing
IV. Alternatives:
Council approve insurance coverage to be
provided by Festival-in-the-Park, Inc., in
connection with the requested use of certain
public streets and parks, for a limit of
liability of $1,500,000.
1. Compliance with the Code of Virginia
would be met.
Mayor and Members of Council
Page 3
Ve
Amount of the
appears to be
events.
total liability insurance
obtainable for the subject
The cost of the subject insurance would
be paid by Festival-in-the-Park, Inc.
Timing relative to Council's action on
the subject matter is critical in view of
the scheduled beginning of the Festival
on May 25, 1989.
Council establish a higher level of insurance
coverage.
1. Compliance with the Code of Virginia
would be met.
Amount of the liability insurance may be
unobtainable.
The cost of a higher level of insurance
coverage would be increased for
Festival-in-the-Park, Inc.
Timing would remain critical as stated in
Alternative "A".
Recommendation:
Council concur with Alternative "A" - approve
CLS insurance coverage, with limits of
liability of $1,500,000, in connection with
Festival-in-the-Park.
Festival-in-the-Park, Inc., furnish the above
insurance and name the City of Roanoke, its
officers, agents, and employees as additional
insureds on that policy.
Respectfully submitted,
W. Robert Herbert
City Manager
Mayor and Members of Council
Page 4
WRH:DVT:tch
pc:
Mr. F. B. Webster Day Festival-in-the-Park, Inc.
P.O. Box 8276, Roanoke, VA 24014
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
Manager of Parks/Recreation/Grounds Maintenance
Parks Planner
Risk Management Officer
Or, ce of the City Cler~
April 12, 1989
File #67-58
Mr. F. B. Webster Day
Festival-in-the-Park, Inc.
P. 0. Box 8276
Roanoke, Virginia 24014
Dear Mr. Day:
I am enclosing three copies of Resolution No. 29516, authorizing
a revocable permit to Festival-in-the-Park, Inc., to hang certain
banners from City traffic signal poles in the downtown area, upon
certain terms and conditions, which Resolution No. 29516 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, April 10, 1989.
Please sign and return two copies of Resolution No. 29516 to the
undersigned, along with a certificate of insurance naming the
City of Roanoke, its officers, agents and employees as additional
insureds, providing public liability insurance in amounts deemed
satisfactory to the City Manager, no later than Thursday, April
27, 1989.
Sincerely, /~/~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Gary N. Fenton, Manager, Parks & Recreation
Mr. Dinesh Tiwari, Parks Planner
Mr. William F. Clark, Director of Public Works
Ms. Sandra H. Eakin, Deputy City Clerk
Mr. Wayne Faddis, Risk Management Officer
and
ROOm 456 Municipal Buildincj 215 Church Avenue SW P,z::~noke Virginia 24011 (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 10th day of April, 1989.
No. 29516.
VIRGINIA,
A RESOLUTION authorizing a revocable permit to Festival-in-the-
Park, Inc., to hang certain banners from City traffic signal poles in
the downtown area, upon certain terms and conditions.
WHEREAS, Festival-in-the-Park, Inc., (hereinafter "Permittee") has
requested that City Council authorize Permittee to hang certain ban-
nets from City traffic signal poles in the downtown area;
WHEREAS, Council is desirous of granting the request of Permittee
pursuant to certain terms and conditions.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. Permission is hereby granted to Permittee to hang Festival
banners from City traffic signal poles located at the intersections of
Jefferson Street-Elm Avenue and Jefferson Street-Franklin Road, pur-
suant to the following terms and conditions:
(a) Such ~ermit shall be revocable and shall be effective
from May 1, 1989, through June 9, 1989;
(b) Permittee shall indemnify, keep and hold the City free
and harmless from liability on account of injury or damage to
any person or property, including City property, growing out
of or directly or indirectly resulting from the permission
herein granted;
(c) Permittee shall provide the City Clerk with a cer-
tificate of insurance naming the City of Roanoke, its offi-
cers, agents and employees as additional insureds, providing
public liability insurance in amounts deemed satisfactory to
the City Manager;
(d) No object shall be constructed, attached, installed,
erected, or maintained by Permittee so as to obscure the view
of any directional or informational sign by an operator of a
motor vehicle or pedestrian;
(e) Permittee shall obtain any and all necessary permissions
for construction, attachment, installation, erection and
maintenance of such objects from any affected private pro-
perty owners and the State Department of Highways and
Transportation;
(f) The City shall incur no cost as a result of grant of
this permit; and
(g) Permittee shall give notice to the City's Director of
Public Works prior to entry on City property for installation
and maintenance of such banners.
2. This permit shall be in full force and effect at such time as
a copy of this Resolution, duly signed, sealed, attested and
acknowledged by Permittee has been filed in the Office of the City
Clerk.
ATTEST:
City Clerk.
ACCEPTED AND EXECUTED by the undersigned this
, 1989.
day of
ATTEST:
Festival-in-the-Park, Inc.
By
(title)
Roanoke, Virginia
April 10, 1989
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Festival in the Park - Permit Agreement
I. Background:
Festival in the Park is an established annual tradition in
Roanoke. Festival activities originate in City parks during two
consecutive weekends in May and June with music, art, crafts,
performing arts, sporting events, food, etc.
II. Current Situation:
Festival in the Park, Incorporated has requested permission to
hang Festival banners from various street light and traffic
signal poles in the downtown area. The traffic
signal poles owned by the City of Roanoke are located at the
intersections of 3efferson Street-Elm Avenue and Jefferson
Street-Franklin Road. The street liKht poles owned by
Appalachian Power Company (APCO) are located along Elm
Avenue and Franklin Road.
III. Issues:
A. Promotion of festival.
B. Authority for approval.
C. Permit requirements.
IV. Alternatives:
City Council grant request of Festival in the Park,
Incorporated for permission to hang Festival banners from
City traffic signal poles in the downtown area..
1. Promotion of festival will be facilitated.
Authority for approval or denial is solely City
Council's. Once APCO authorizes use of the street
light poles, administrative authority exists to grant
that part of the request.
3. Permit requirements should be as follows:
Festival in the Park~ Incorporated obtain
individual or company to install and remove
Festival banners at no cost to the City.
Indemnification - Festival in the Park,
Incorporated has agreed to provide liability
insurance in amount approved by the City Manager,
naming the City as an additional insured, as
approved by the City Attorney.
Codes - banners shall be installed according to
National Electrical Safety Code and Uniform Manual
of Traffic Control Devices.
do
Visibility - banners shall not block motorists
view of any traffic control devices.
City Council deny the request of Festival in the Park,
Incorporated for permission to hang festival banners from
City traffic signal poles in the downtown area.
Promotion of festival will have to occur by other
means.
Authority for approval or denial is solely City
Council's.
3. Permit requirements will be moot.
V. Recommendation:
City Council approve Alternative "A", and grant the request of
Festival In The Park, Incorporated for permission to hang
festival banners from City traffic signal poles in the downtown
area for the period May 1, thru June 9, 1989.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. George C. Snead, Director of Administration & Public Safety
Mr. William M. Mullins, Jr., Manager, Signals & Alarms
Mr. Ronald H. Miller, Building Commissioner
Festival In The Park, Incorporated,
P.O. Box 8276, Roanoke, VA 24011
Of~ceofrheCi~Clerk
April 12, 1989
Fi le #2'~
Mr. E. C. Pace, III, President
E. C. Pace Company, Inc.
P. 0. Box 12685
Roanoke, Virginia 24027
Dear Mr. Pace:
I am enclosing copy of Ordinance No. 29518, accepting your bid
for construction of the Southern Hills Lane, S. W., box culvert
storm drain project, in the total amount of $225,801.00, which
Ordinance No. 29518 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 10, 1989.
Sincerely~ ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr. W. Robert
Mr.
Mr.
Mr.
Ms.
Mr.
Ms.
Herbert, City Manager
Joel M. Schlanger~ Director of Finance
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
Dolores C. Daniels, Citizens' Request for Service
Room 456 MunicJ~pal Building 215 (~urch Avenue SW R4~noke ~rg~nia 24011 (703) 981-254t
Or, ce of the City Cler~
April 12, 1989
File #27
Aaron J. Conner General Contractor~
P. 0. Box 6068
Roanoke, Virginia 24017
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29518, accepting the bid of
E. C. Pace Company, Inc., for construction of the Southern Hills
Lane, S. W., box culvert storm drain project, in the total amount
of $225~801.00~ which Ordinance No. 29518 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday~ April 10~ 1989.
On behalf of the Mayor and Members of City Council~ I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC
City Clerk
I{FP: ra
Eno.
Room 456 Municipal Building 2t5 Church Avenue SW Roanoke ~rg,nia 24011 (703) 98t-254'~
Office of the City Cler~
April 12, 1989
File #27
A. R. Coffey & Sons, Inc.
Route 1, Box 321
Buchanan, Virginia 24066
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29518, accepting the bid of
E. C. Pace Company, Inc., for construction of the Southern Hills
Lane, S. W., box culvert storm drain project, in the total amount
of $225,801.00~ which Ordinance No. 29518 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, April 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely, ~~
Mary F. Parker, C~C
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 C~urch Avenue SW Roc~noke Vlrg~nia 240t t (703) 981-2541
Office of the City Cler~
April 12~ 1989
File #27
Branch Highwayst Inc.
P. 0. Box 8302
Roanoke, Virginia 24014
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29518~ accepting the bid of
E. C. Pace Company~ Inc., for construction of the Southern Hills
Lane, S. Wo, box culvert storm drain project, in the total amount
of $225,801.00, which Ordinance No. 29518 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, April 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipol Building 215 C~urch Avenue SW Roanoke ~rg~nia 24011 (703) 98t-254.1
C~ce of ~e City Cler~
April 12, 1989
File #27
S. Co Rossi & Company, Inc.
1410 - 16th Street, S. E.
Roanoke, Virginia 24014-2650
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29518, accepting the bid of
E. C. Pace Company, Inc., for construction of the Southern Hills
Lane, S. W., box culvert storm drain project~ in the total amount
of $225,801.00, which Ordinance No. 29518 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, April 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
ROOm 456 Municij:~l Building 215 Church Avenue SW Roanoke ~rg~nia 240t I (703) 981-2541
~ce o~ r~e ~i~ ~le~
April 12, 1989
File #27
Robertson Construction Company,
P. O. Box 607
Salem, Virginia 24153
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29518, accepting the bid of
E. C. Pace Company, Inc., for construction of the Southern Hills
Lane, S. W., box culvert storm drain project, in the total amount
of $225,801.00, which Ordinance No. 29518 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, April 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Buildincj 215 C~urch A,,,~nue SW Roanoke V~rg*nia 2401 t (703) 981-254~
O~ce of ~e City Cler~
April 12, 1989
File #27
Prillaman & Pace, Inc.
830 Brookdale Road
Martinsville, Virginia
24112
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29518, accepting the bid of
E. C. Pace Company, Inc., for construction of the Southern Hills
Lane, S. W., box culvert storm drain project, in the total amount
of $225,801.00, which Ordinance No. 29518 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, April 10, 1989.
On behalf of the Mayor and Members of City Council, I would like
to express appreciation for submitting your bid on the above-
described project.
Si nc erely, /~g~_~.~_
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municilxil Building 2t5 Church Avenue SW Roanoke '~rg~nia 2401 '~ (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 10th day of April, 1989.
No. 29518.
AN ORDINANCE accepting the bid of E. C. Pace Company, Inc., for
construction of the Southern Hills Lane, S.W., box culvert storm
drain project, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute
the requisite contract for such work; rejecting all other bids made
to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of E. C. Pace Company, Inc., in the total amount
of $225,801.00, for construction of the Southern Hills Lane, S.W.,
box culvert storm drain project, such bid being in full compliance
with the City's plans and specifications made therefor and as pro-
vided in the contract documents offered said bidder, which bid is
on file in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by
Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Or, ce ~ ~he Gi~
April 12, 1989
File #60-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29517, amending and reor-
daining certain sections of the 1988-89 Capital Fund
Appropriations, providing for the appropriation and/or transfer
of $225,801.00 from various accounts, in connection with award of
a contract for construction of a box culvert storm drain on
Southern Hills Lane, S. W., which Ordinance No. 29517 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, April 10, 1989.
Sincerely, ~'~.d.
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine~ City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Ms. Dolores C. Daniels, Citizens' Request for Service
Room456 MunicipalDuilc~incj 215 Church Avenue SW Roanc~e ~rg~nia24011 (703) 981-2541
the 1988-89 Capital
emergency.
WHEREAS, for
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 10th day of April, 1989.
No. 29517.
AN ORDINANCE to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE,
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
BE IT ORDAINED by
the Council of the city of
1988-89 Capital Fund
hereby, amended and
Appropriations
Sanitation
Southern Lane Storm Drain
Capital Improvement Reserve
Public Improvement Bonds
Public Improvement Bonds
$ 7,064,994
(1-2) .................... 237,091
6,659,126
Series 1985 (3) ......... 0
Series 1988 (4) ......... 5,956,848
Revenue
Accounts Rec. - Hunting Hills Joint Venture (5) ....
Revenue - Hunting Hills Joint Venture (6) ..........
$ 43,913
65,000
1) Appr. from Bonds
2) Appr. from Third
Party
3) Storm Drains
4) Storm Drains
5) Acct. Rec. Hunting
Hills
6) Revenue
(008-052-9621-9001)
$ 186,376
(008-1236) 43,913
(008-008-1234-1087) 43,913
(008-052-9621-9004) 43,913
(008-052-9577-9176) (130,000)
(008-052-9603-9176) ( 56,376)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
CITY r i:: : ,
'89
Honorable Mayor and Members of
City Council
Roanoke, Virginia
April 10, 1989
Subject: Southern Hills Lane
Box Culvert Storm Drain
I. Backsround:
Project is located near Route 220 South and along Southern Hills Lane
in the immediate vicinity of the Save-X Station in southwest Roanoke.
This segment of storm drain is a part of the necessary improvements to
the overall Ore Branch watershed due to restrictions in the main Ore
Branch Channel which ultimately discharges to Roanoke River in the
vicinity of Franklin Road and South Roanoke Park.
Current watershed a~reements have resulted in contributions being made
by developers and land owners within the watershed for the purpose of
assisting the City of Roanoke in providing these improvements. To
date, B.D.&E. Development Corporation has contributed $60,000.00 and
Save-X stations has contributed $5,000.00 for a total of $65,000.00.
Hunting Hills Shopping Center storm drain revision, previously
declared as an emergency by administration and approved by Council,
was recently constructed from funds transferred from the $65,000.00
contributions. The amount transferred for this project was $21,087.00
and there was an under-run in the amount of $6,802.00 leaving a total
expenditure in the amount of $14~285.00. The funds remaining in the
contributions account is now $50,715.00.
II. Current Situation:
City Council received and publicly opened seven bids on the referenced
project on Monday, March 20, 1989, with E. C. Pace Company, Inc. sub-
mitting the low bid in the amount of $225,801.00.
Bo
Bid Committee was appointed by City Council for the purpose of
reviewing all bids and reporting back to City Council with
recommendations.
Honorable Mayor and
Members of City Council
Page 2
III.
Issues in order of Importance
A. Amount of Bid
B. Fundin$
IV. Alternatives are:
City Council authorize the award of a unit price contract with E. C.
Pace Company, Inc. in the amount of $225,801.00 to construct the pro-
ject.
Amount of bid is 10.5% above the Engineering estimate. However,
upon reviewing the unit costs and quantities of the project, it
was discovered that excavation and placement of the pre-cast box
sections was not sufficiently accounted for in the original esti-
mate even though material costs compared favorably. On this
basis, the total bid amount is determined to be reasonable and
acceptable.
2. Funding is available from the following three accounts:
Remaining Funds (Contributions) $ 43,913
Southern Lane Storm Drain Acct. # 008-052-9621-9004 6,802
Public Improvement Bond Series - 1985 #008-052-9577-9176 130,000
Public Improvement Bond Series - 1988 #008-052-9603-9176 56,376
Total Bid plus 5% contingency $237,091
B. City Council not authorize the award of a unit price contract to E.
C. Pace Company, Inc. in the amount of $225,801.
1. Amount of bid would not be less if re-bid at some later date. A
continuing problem would still exist.
2. Funding would remain available.
IV. Recommendation is for City Council to approve Alternative "A":
Authorize the award of a unit price contract to E. C. Pace Company,
Inc. in the amount of $225,801 and establish a 5% contingency for the
project in the amount of $11,290 for a total project fund of $237,091.
Honorable Mayor and
Members of City Council
Page 3
Authorize the Director of Finance to appropriate and/or transfer the
necessary funds from the following accounts:
1. Funds current available in Southern Lane
Storm Drain Acct. #008-052-9621-9004
2. Transfer Public Improvement Bond Series - 1985
Acct. #008-052-9577-9176
3. Appropriate from Accts. Receivable (Contributions)
4. Transfer Public Improvement Bond Series - 1988
Acct. #008-052-9603-9176
$ 6,802
130,000
43,913
56~376
$237,091
which includes $225,801 project amount and $11,290 contingency to the
existing account titled "Southern Lane Storm Drain" as established by
the Director of Finance.
Respectfully submitted,
R~bert A. Garlanded
Chairman
Willliam F. Clark
WRH/ES/fm
Attachment: Bid Tabulation
cc:
City Attorney
Director of Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
Kit B. Kiser
CiTY {"~ .: -~ Roanoke, Virginia
April 10, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Southern Hills Lane, S.W.
Box Culvert Storm Drain
Roanoke, Virginia
I concur with the recommendation of the attached Bid Committee Report.
WRH/ES/fm
Sincerely,
W. Robert Herbert
City Manager
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Construction Cost Technician
Of'rice of rhe City Clerk
March 22, 1989
File #27
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Corrgnittee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for construction of a box culvert storm drain
on Southern Hills Lane, S. W., were opened and read before the
Council of the City of Roanoke at a regular meeting held on
Monday, March 20, 1989:
BIDDER
BASE BID TOTAL
E. C. Pace Company, Inc.
Aaron J. Conner General Contractor,
A. R. Coffey & Sons, Inc.
Branch Highways, Inc.
S. C. Rossi & Company, Inc.
Robertson Construction Company, Inc.
Prillaman & Pace, Inc.
[nc.
$225,801.00
225,843.40
230,758.00
245,095.00
279,835.00
281,970.00
297,310.00
On motion, duly seconded and adopted, the bids were referred to
you for tabulation, report and recor,~endation to Council.
Sincerely, ~l~/~
Mary 1~. Parker, CMC
City Clerk
MFP: ra
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
Room 456 Municipol Building 215 Church Avenue SW Roanoke ~r_q~nio 240tt (703) 981-2541