HomeMy WebLinkAboutCouncil Actions 04-24-89(29525)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 24, 1989
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All Present.
The invocation will be delivered by The Reverend James P.
Beatty, Pastor, St. Paul A.M.E. Church, Blacksburg, Virginia.
Present,
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Mayor Taylor presented a plaque to Ms. Mary F. Parker, CMC,
City Clerk, designating her as "Clerk of the Year," which
award was bestowed upon her at the Virginia Municipal Clerks
Association's Annual Meeting held in Virginia Beach, Virginia
on April 6, 1989.
C-1
C-2
CONSENT AGENDA (Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A congnunication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards~ commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) 1), Code of Virginia
(1950), as amended.
Qualification of Mr. Louis E. Ell
Roanoke Neighborhood Partnership Steering
ending November 8, 1989.
s as a member of the
Committee for a term
RECOMMENDED ACTION: Receive and file.
(1)
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
A communication from the Roanoke City School Board recom-
mending appropriation of $15,960.00 for the Preschool
Incentive Program to provide funds for orientation and
evaluation for handicapped students who will be entering
the public school system for the first time during the
fall.
Adopted Ordinance No. 29525. (7-0)
A communication from the Roanoke City School Board recom-
mending approval of a State Literary Fund loan application,
in the amount of $1 million, in connection with the $1.3
million construction cost for renovations to Oakland
Elementary School.
Adopted Resolution No. 29526. (7-0)
Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
A report recommending authorization for payment of
$150.00 each, in nominal allowances, to three property
owners for damages due to an increase in the 100 year
flood plain which was caused by the grading of Glade
View Drive, N. E.
Adopted Ordinance No. 29527. (7-0)
A report recommending appropriation of $9,990.00,
representing funds received from the United States
Department of Agriculture through the Virginia
Department of Corrections, to enhance the food service
programs of the Crisis Intervention Center, Juvenile
Probation House and Juvenile Detention Home.
Adopted Ordinance No. 29528. (7-0)
A report recommending authorization to execute a
contract with Total Action Against Poverty for archi-
tectural and engineering consultant services, in the
amount of $30~000.00, for the design of a music center
as part of the Henry Street Revitalization Project; and
transfer of funds therefor·
(2)
Adopted Ordinance No. 29529 and Ordinance No. 29530.
(7-0)
A report recommending authorization to execute
Amendment No. 2 to the Contract for Services with the
City of Roanoke Redevelopment and Housing Authority for
fiscal year 1988-89, in order to cover the administra-
tive function of Operation Paintbrush, and to provide
the Housing Authority with access to program funds for
FY 1988-89.
Adopted Ordinance No. 29531. (7-0)
b. Director of Finance:
I. A financial report for the month of March, 1989.
Received and filed·
6. Reports of Corr~nittees: None.
7. Unfinished Business: None.
8. Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29524, on second reading, authorizing a cer-
tain sanitary sewer easement upon City-owned property in
the vicinity of the Juvenile Detention Home in Botetourt
County upon certain terms and conditions.
Adopted Ordinance No. 29524. (7-0).
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
be
Vacancies on various authorities, boards~ commissions and
committees appointed by Council·
10. Other Hearings of Citizens:
Mr. Donald Manns~ Shoe Shine Concessionaire at the Roanoke Regional
Airport expressed concern about the amount of rental fee he will be
required to pay for space in the new airport terminal which is pro-
posed to increase from $13.00 to $35.00 per square foot. Re also
expressed concern that he will be required to lease 360 square feet of
space because the barber shop and the beauty salon is proposed to be
combined with the shoe shine concession~ and that the proposed loca-
tion of the shoe shine concession will not be easily seen by terminal
patrons. The matter was referred to the Roanoke Regional Airport
Commission for consideration and reply.
(3)
Mr. Robert Paine Sherrod, 411 Walnut Avenue, S. W., appeared before
Council and expressed concern over the manner in which disadvantaged
citizens are treated in the City of Roanoke. He advised that he has
been harassed and treated like an outcast. The remarks were received
and filed.
Appointed the following persons:
Mr. Martin Jeffrey
Ms. Melody $. $tovall
Roanoke Neighborhood Partnership
Steering Corr~nittee
Roanoke Arts Cor~nission
(4)
Office of ~ Moyor
April 24~ 1989
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke~ Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards~
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1)~ Code of Virginia (1950)~ as amended.
Sincerely,
Mayor
NCT:se
Room 452 Municipal Building 215 Church Avenue, S.W. Roanake, ~ginia 24011 (703) 981-2444
Office of t'ne City Clerk
April 26~ 1989
File #15-488
Mr. William J. Rand, III~ Chairman
Roanoke Neighborhood Partnership
Steering Committee
3571Mudlick Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Rand:
This is to advise you that Mr. Louis E. Ellis has qualified as a
member of the Roanoke Neighborhood Partnership Steering Corrgnittee
for a term ending November 8, 1989.
Sincere ly~ /
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Ms. Stephanie
Coordinator
A. Fowler, Neighborhood Partnership
Room 456 Municipal Building 2t5 C~u,'ch Avenue SW Roanoi~.. V~rg~nia 24~11 ('703) 98t-2541
0-2
Oath or Affi hnafion of Office
State o/ Vi*'ginla, ~it~t oJ Roanoke, to .wit:
, do solemnly swear (or idttrm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
according to the best of my ability. So help me God. //
Subscribed and sworn to before me, this /~'~/ day of
, Deputy Clerk
or, ce a~ the Ci~ ClenX
April 5, 1989
File #15-488
Afr. Louis E. Ellis
1502 Sherwood Avenue, S.
Roanoke, Virginia 24015
Dear Mr. Ellis:
At a regular meeting of the Council held on Monday, April 3,
1989, you were elected as a member of the Roanoke Neighborhood
Partnership Steering Co.~t~ittee for a term ending Novembe~ 8,
1989.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
So Wo
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which Xou
were elected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Ene.
pc: Mr. William J. Rand, III, Chairman, Roanoke Neighborhood
Partnership Steering Cowmittee, 3571 Mudlick Road, S. W.,
Roanoke, Virginia 24018
Ms. Stephanie A. Fowler, Neighborhood Partnership Coordinator
Room 456 Municipol Building 2t5 Church Avenue SW P. oanoke ~rg,nio 24011 (703) 98t-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the third day of April, 1989, LOUIS E. ELLIS was elected as a
member of the Roanoke Neighborhood Partnership Steering Committee
for a term ending November 8, 1989.
Given under my. hand and the Seal of the City of Roanoke this
fifth day of April, 1989.
City Clerk
C~ce of the Ci~ Cle~
April 26, 1989
File #60-467
~r. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29525, amending and reor-
daining certain sections of the 1988-89 Grant Fund
Appropriations, providing for the appropriation of $15,960.00 for
the Preschool Incentive Program in connection with orientation
and evaluation for handicapped students who will be entering the
public school system for the first time during the fall, which
Ordinance No. 29525 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 24, 1989.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, Po O. Box 1020, Salem, Virginia 24153
Dr. Frank Po Tota~ Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke~ Virginia 24031
Room 456 Municipal Building 2t5 C~urch Avenue, SW Roanoke Virginia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 24th day of April, 1989.
No, 29525.
AN ORDINANCE to amend and reordain certain sections of
the 1988-89 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
Council of the City of
1988-89 Grant Fund
hereby, amended and
Appropriations
Education
Preschool Incentive Program (1-4) ..................
$14,461,056
15,960
Revenue
Education
Preschool Incentive Program (5) ....................
1) Diagnostic
Services
2) Social Security
3) Instr. Supplies
4) Instr. Equipment
5) Federal Grant
Receipts
(035-060-6571-6553-0311) $ 6,575
(035-060-6571-6553-0201) 494
(035-060-6571-65~3-0614) 3,125
(035-060-6571-6553-0821) 5,766
(035-060-6571-1102)
15,960
$14,461,056
15,960
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
CITY ~ ROANOKE. VA. ClT,~: :
April 24, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request For the Appropriation of Grant
Funds
I have reviewed the attached request to appropriate
$15,960 in grant funds for the School Board. The Preschool
Incentive Program grant is funded with 100% federal funding. No
local match is required.
I recommend that you concur with this request of the
School Board.
JMS/kp
Attachment
James M. Turner, O'~airman
Jr.,
Sallye T. Coleman, Vice Chairman
Donald BorZoi
Roanoke
City School Board
P.O Box 13105, Roanoke, Vtrginla 240.~1 ·
Mofllvn C Curtis
Edwin R. Felnour
Velma B, Self
William White, Sr.
Frank P. Tota, Superintendent
Richard L Kelley, Clerk of the Board
April 12, 1989
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of April 11,
1989, the School Board respectfully requests City Council to appropriate
$15,960.00 for the Preschool Incentive Program to provide orientation and
evaluation for handicapped students who will be entering the public school
system for the first time during the fall. The program will be reimbursed
one hundred percent by federal funds.
The School Board appreciates the approval of this request.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
W. Robert Herbert
Wilburn C. Dibling
Joel M. Schlanger (with acc0,unting details)
Excellence In Educotion -'
ROANOKE CITY 8CHOOW. BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Preschool Incentive Program 1989
6571
035-060-6571-6553-0311
035-060-6571-6553-0201
035-060-6571-6553-0614
035-060-6571-6553-0821
Appropriation Unit Z5B
Diagnostic Services
Social Security
Instructional Supplies
Instructional Equipment
6,575.00
494.00
3,125.00
5,766.00
$ 15~960.00
035-060-6571-1102
Federal Grant Receipts
15,960.00
The Preschool Incentive Program will provide orientation and evaluation for
handicapped students who will be entering the public school system for the
first time during the fall. The program will be reimbursed one hundred
percent by federal funds and will end September 30, 1989.
April 11, 1989
Or, ce of ~he City C',e;'k
April 26, 1989
File #467
Mr. James M. Turner, Jr., Chairman
Roanoke City School Board
P. 0. Box 1020
Salem~ Virginia 24153
Dear Mr. Turner:
I am enclosing copy of Resolution No. 29526, authorizing the
School Board for the City of Roanoke to make application for a
loan from the State Literary Fund for modernizing Oakland
Elementary School, which Resolution No. 29526 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, April 24, 1989.
Sincerely,
Mary F. Parker,
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke~ Virginia 24031
Room 456 Municipal Building 215 Church Avenue. SW Roanoke Virginia 24011 (703) 98'1-254.1
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 24th day of April, ~989,
No, 2~526,
VIRGINIA,
A RESOLUTION authorizing the School Board for the City of Roanoke
to make application for a loan from the State Literary Fund for modern-
izing Oakland Elementary School.
WHEREAS, the School Board for the City of Roanoke, on the 24th day
of April, 1989, presented to this Council an application addressed to
the State Board of Education of Virginia for the purpose of borrowing
from the Literary Fund $1,000,000 for modernizing the present school
building at Oakland Elementary School,
annual installments, and the interest
paid annually.
to be paid in twenty (20)
thereon at four percent (49)
RESOLVED, that the application of the City School Board to the
State Board of Education of Virginia for a loan of $1,000,000 from the
Literary Fund is hereby APPROVED, and authority is hereby granted the
said City School Board to borrow the said amount for the purpose set
out in said application.
The Council of the City of Roanoke will each year during the life
of this loan, at the time it fixes the ~egular levies, fix a rate of
levy for schools or make a cash appropriation sufficient for operation
expenses and to pay this loan in annual installments and the interest
thereon, as required by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
April 24, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request For Approval of State Literary
Fund Loan Application
I have reviewed the attached School Board request for
approval of a State Literary Fund loan application in the amount
of $1,000,000 for renovations to Oakland Elementary School. This
source of funding was identified in the 1988-1992 Capital
Improvement Program adopted by City Council August
I recommend that you concur with this
School Board.
10, 1987.
request of the
JMS/kp
Attachment
Roanoke
James M. Turner. Jr.. Chairman
Sallye T. Coleman, Vice Chairman
Donald Bartol
City School Board
P.O Box 13105, Roanoke, Virginia 24031
Marilyn C. Curtis
Edwin FI, Felnour
Velma lB, Seif
William LUhii:e, Sr.
Frank P. Tota, Superlntendenl~
Fiichard L Kelley, Clen~ of the Board
®. 70~-981-~81
April 12, 1989
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of
April 11, 1989, the School Board respectfully requests City Council to
approve a State Literary Fund loan application in the amount of $1.0
million for the $1.3 million construction cost for renovations to
Oakland Elementary School. The debt service on the loan will
increase the Board's debt service expenditure by $45,000 in FYg2 and
an additional $45,000 in FY93, but no debt service expenditure is
incurred until funds are drawn against the loan account.
The Board appreciates the approval of this request.
Sincerely,
ley
Clerk of the Board and
Executive for Business ^flairs
rg
Eric o
cc: Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
jMr. Wilburn C. Dibling
Mr. Joel M. Schlanger
Excellence in Education
V.A. 005 1/86
No,
Name of School
APPLICATION FOR LOAN FROM THE LITERARy FUND OF VIRGINIA
Oakland Elementary
' ' Name of 0[~-City Roanoke
To THE STATE BOARD O1~ ~-DUCATION,
Richmond, Virginia:
Gentlemen:
The School Board for the ~a~y-City of., Roanoke
hereby makes application for a
loan of $1.0 million from the Literary Fund of aVtirgln~!Ingo~i?¥ ~efi~ Fat~,g' Ne.n~..,g' or altering
(making permanent improvement to) a school building located _ I
~ , as follows:
(Describe briefly) renovations to Oakland Elementary School for the purpose of modernizing
._~an elementary school constructed in 1923.
I. The said building, addition, or permanent improvement described above, to be of. brick
(Type o! Construction, brick, Ira.me, etc.)
will be used as a __. elementary building, and is estimated to cost $ 1.3 mi I 1 ion
(glem., H. S., Comb. Elem. & H.S.) ·
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $. 3,635,225
3. There is at present a loan from the Literary Fund on this .. Oakland Elem. School
of ~ -0- (Building or school plant)
in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of whic.h such loan is made.
5. The site.on which this building, addition, or permanent improvement, will be located contains 2.86
of which 2.8~ ecru,
acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes..
6. The plans and specillcatious for the building or improvement,'.complying with Minimum School Building Re.
quirements, have been or will be approved by. the division superintendent bi' schools and the Superintendent of Public
Instruction before construction is begun. It is understood that ~h.e State l~ar~ of Education reserves the right to with.
hold any pan or all of the amount of this loan, if the plato and speciifcatiom approved by the 'Superintendent of Public
Imtroction are not followed.
(1)
7. The proposed building, ad~tion, or permanent impmvement, is desirable because: (Explain briefly)
__LRenovations are required to modernize electrical, plumbing, mechanical~ and structural
components of the school.
8. The present total indebtednes~ of the.. County. Citylfor school buildihgs is $ 12,814,827 , of which
$.... 1,444,000 is owed to the LiteraiT~Fund."
9. This County-City has not: defaulted or failed tO meet its debt service obligations as and when due for the past
five years except, as follows: None
10. Adequate and satisfactory supervision of construction will be provided by the sc..h~ol beard in accordance with
the provisions of "Minimum Requirements and Standiu'ds for School Buildings," Regulations State Board of Education.
11. The building or improvement for which this application for a loan is made is pan of a Ioog-range planning
program in accordance with the pruvisiom of "Minimum Requirements and Standards for School Buildings," Reguhtions
State Board of Education, and is recommended in the study or ~urvey made by (give title a.nd datel
Five-Year Capital Improvement Plan, May 1988
12. This loan is to be made for 20 year~, and is to be paid in
the rate of 4
-- per centum per annum, payable annually.
2O
annual installments, with intermt at
.13. The'~[~0(l~)iJ{~{~l~(RJ~{7,ouncil for the City, has by resolution (page 3 of this application),
agreed to provide for the repayme.nt of this loan.
14. The School Board is not in default in the payment of any part of the principal of any pt~Vions lqnn from the Lit-
erasy Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 12th day of Apr i 1 ,19 89
THE SCHOOL BOARD OF
Roanoke
SEAL
-,. (2)
C~ce o~ ~e C~W
April 26, 1989
File #237-514
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29527, confirming the
viewer's report regarding the construction of Glade View Driver
N. E., from King Street, N. E.; and authorizing certain payments
in connection therewith which Ordinance No. 29527 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday~ April 24~ 1,989.
Sincere ly,
Mary F. Parker,
City Clerk
CMC
MFP:ra
Eric.
pc:
Mr. Joel M. Schlanger~ Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Brian J. Wishneff, Chief of Economic Development
Mr. Kit B. Kiser, Director of Utilities and Operations
Room 456 Municipal Building 215 Church Avenue, SW Roanoke. V~rg~nia 24011 (703) 981-2541
Office o~heCi~,Cle~
May 3, 1989
File #237-514
~fr. & Mrs. George Drate$
3103 Belle Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. & Mrs. Drates:
I am enclosing copy of Ordinance No. 29527, confirming the
viewer's report regarding the construction of Glade View Drive,
N. E., from King Street, N. E.; and authorizing certain payments
in connection therewith which Ordinance No. 29527 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, April 24, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room 456 Municipal Building 215 C~u~'h Avenue S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Cier~
May 3, 1989
File #237-514
Mr. & Mrs. Obediah Overstreet
3203 King Street, N. E.
Roanoke, Virginia 24012
Dear Mr. & Mrs. Overstreet:
I am enclosing copy of Ordinance No. 29527, confirming the
viewer's report regarding the construction of Glade View Drive,
N. E., from King Street~ N. E.; and authorizing certain payments
in connection therewith which Ordinance No. 29527 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, April 24, 1989.
Sincerely, /
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 Onurch Avenue, SW Roanoke. Virgtnia 240t I (703) 981-2541
C~ce ~eO~/Cle~
May 3, 1989
File #237-514
Ms. Alice K. Harris
3306 Dogwood Hilt, N. E.
Roanoke, Virginia 24012
Dear Ms. Harris:
I am enclosing copy of Ordinance No. 29527, confirming the
viewer's report regarding the construction of Glade View Drive,
N. E., from King Street, N. E.; and authorizing certain payments
in connection therewith which Ordinance No. 29527 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, April 24, 1989.
Sincerely, / //
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
Room456 Munl¢ilxllBuildlng 215C~urchAve~ue, SWRoanoke. V~rg~nia24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of April, 1989.
No, 29527.
AN ORDINANCE confirming the viewer's report regarding the
construction of Glade View Drive, N.E., from King Street, N.E.;
authorizing certain payments; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The report of Charles M. Huffine, P.E., City Engineer,
Viewer, ascertaining damages to surrounding property caused by
the grading of Glade View Drive, N.E., in the amount of $150.00
to George and Mary C. Drates, 3103 Belle Avenue, N.E., $150.00 to
Obediah and Anita T. Overstreet, 3203 King Street, N.E., and
$150.00 to Alice K. Harris, 3306 Dogwood Rill, N.E., as more par-
ticularly set forth in the report to this Council dated April 24,
1989, is hereby CONFIRMED.
2. The City Manager is hereby authorized to provide for
payment of the aforesaid damage amounts to each property owner by
appropriate City warrant.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of Council
Roanoke, Virginia
SUBJECT: GLADE VIEW DRIVE, N.E.
VIEWER'S REPORT
Roanoke, Virginia
April 24, 1989
Dear Members of Council:
I. Back~round:
A. Tultex~ Inc. purchased an approximately ten (10) acre tract from the
City of Roanoke and has opened a new manufacturing facility.
Access to the plant has been provided by a new road, Glade View Drive,
N.E., from King Street, N.E. Construction of this road was authorized
by Ordinance No. 29205, dated July 11, 1988. The street is approxima-
tely 500 feet in length and crosses a branch of Glade Creek.
Co
A triple 4 x 6 box culvert has been installed under Glade View Drive
to handle the creek and storm water run-off as part of the grading of
the roadway.
Ordinance No. 29205, dated July 11, 1988, also caused the appointment
of Charles M. Huffine, P.E., City Engineer, as viewer to ascertain
damages, if any, to surrounding property caused by the road construc-
tion.
II. Current Situation:
Box culvert is calculated to cause a small increase in the size of the
100 year flood plain by slightly encroaching into the flow of storm
water run-off.
C~h~rles M. Huffine~ P.E.~ City Engineer, Viewer, determined damages to
each property of $150.00. The owners of the subject properties (as
noted on the attached plat) are as follows:
i. George & Mary C. Drates, 3103 Belle Avenue, N.E., Flood Plain
increased 0.04 acre.
ii. Obediah & Anita T. Overstreet, 3203 King Street, N.E., Flood
Plain increased 0.01 acre.
iii. Alice K. Harris, 3306 Dogwood Hill, N.E., Flood Plain increased
0.05 acre.
Honorable Mayor and Members of Council
April 24, 1989
Page 2
Co
Three property owners were notified by the Viewer of his opinion con-
cerning damages to their properties by Certified Mail on February 21,
1989. Two (2) appeals of that opinion were received, from Mrs.
Drates and Mr. & Mrs. Overstreet, prior to the Viewer's two (2) week
deadline for receiving such appeals. The Viewer held hearings with
the two (2) property owners permitting them to show cause for their
objections. On March 14, 1989, the Viewer informed the two (2) pro-
perty owners, by Certified Mail, that he had found no reasonable cause
to alter his finding of damages to their properties. Property owners
were informed of their right of appeal to the Circuit Court. The
appeal period provided by Section 15.1-370 of the Code of Virginia
(1950), as amended, is 10 days from the date that the objections were
overruled. The City received no notice of any such appeal. This
completes the State mandated procedures for establishing payment for
such damages.
III. Issues:
A. Timin8
B. Legal Requirement
C. Cost to City
D. Funding
IV. Alternatives:
Ao
Council authorize the payment of $150.00 each in nominal allowance for
100 year flood plain damages caused by the grading of Glade View
Drive, N.E., to George & Mary C. Drates, Obediah & Anita T. Overstreet
and Alice K. Harris (a total of $450.00).
1. Timin8 to provide compensation as soon as possible is met.
2. Legal requirement that property owners be compensated for
damages, if any, is met.
3. Cost to City is $450.00.
4. Funding is available in the project construction account,
No. 008-052-9607-9065.
B. Council refuse to authorize the payment of compensation for damages
caused by the construction of Glade View Road, N.E.
1. Timing to provide compensation quickly is not met.
2. Legal requirement that property owners be compensated for
damages is not met.
Honorable Mayor and Members of Council
April 24, 1989
Page 3
o
Cost to City remains in the form of obligation to pay $450.00
damages.
Funding remains available in the project construction
account.
V. Recommendation: Council authorize the payment of nominal allowances for
damages due to increase in 100 year flood plain caused by construction of
Gladeview Drive, N.E., in accordance with Alternative "A".
Respectively,
W. Robert Herbert
City Manager
WRH/fm
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Chief, Economic Development
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C)~ce of ~e Ci~' Cle~
April 26, 1989
File #60-305-236
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29528, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, providing for the appropriation of $9,990.00,
representing funds received from the United States Department of
Agriculture through the Virginia Department of Corrections~ to
enhance the food service programs of the Crisis Intervention
Center~ Juvenile Probation House and Juvenile Detention Home,
which Ordinance No. 29528 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday~ April 24, 1989.
Sincerely~ J )
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritehie~ Director of Human Resources
Mr. Mark C. Johnson~ Superintendent~ Juvenile Detention Home
Mr. Jack E. Trent~ Manager~ Juvenile Probation House
Ms. Annie Krochalis, Manager, Crisis Intervention
Room 456 Municipal Building 215 O'~urch Avenue SW Roanoke, '4rg~nia 24011 (703) 981-2541
AN ORDINANCE
the 1988-89 General
emergency.
WHEREAS, for
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 24th da~ of April, 1989.
No. 29528.
to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
APPropriations
Public Safety
Crisis Intervention (1) ............................
Juvenile Probation House (2) .......................
Juvenile Detention Home (3) ........................
$24,114,901
369,949
297,340
591,225
Revenue
Grants-in-Aid Commonwealth
Other Categorical Aid (Fi6) ........................
$49,849,244
12,302,828
1) USDA - Expenditures
2) USDA - Expenditures
3) USDA - .Expenditures
4) USDA - Crisis
Intervention
5) USDA - Youth Haven
6) USDA - Juvenile
Detention
(001-054-33~0-3000) $ 2,593
(001-054-3350-3000) 1,402
(001-054-3320-3000) 5,995
(001-020-1234-0661) 2,593
(001-020-1234-0662) 1,402
(001-020-1234-0660) 5,995
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
!lC - -
'89
The Honorable Mayor and City Council
Roanoke, VA
SUBJECT: FUNDS FROM THE UNITED STATES
DEPARTMENT OF AGRICULTURE
April 24, 1989
Roanoke, Virginia
BACKGROUND
A. City of Roanoke receives fund from the United States Department
of Agriculture (USDA), through the Virginia Department of
Corrections, to enhance the food service program of the Crisis
Intervention Center (Sanctuary), Juvenile Probation House
(Youth Haven), and Juvenile Detention Home.
II. CURRENT SITUATION
ao
Co
USDA funds for the Second
been received by the City
follows:
2.
3.
4.
and Third Quarter of 1988-89 have
of Roanoke for the facilities, as
Crisis Intervention - $ 2,593.00
Juvenile Probation House - 1,402.00
Juvenile Detention Home - 5,995.00
Total - $ 9,990.00
USDA funds usage regulations require the funds to be used for:
1. Food costs;
2. Labor costs of food service workers;
3° Equipment and repairs.
USDA requirements for record keeping are:
1. Monies are to be kept in a separate account and cannot be
combined with State and Local funds;
2. Detailed records are to be kept for all expenditures made
against the funds;
3. Each facility is to maintain inventory lists of equipment
expenditures and also make annual reports to the
Department of Corrections.
The Honorable Mayor and City Council
Funds from the United States Department of Agriculture
Page 2
III.
ISSUES
A. Budget
B. Needs of Food Service Program
C. Time
IV.
ALTERNATIVES
A. Appropriate the USDA funds to the Crisis Intervention Center,
Juvenile Probation House, and Juvenile Detention Homm.
Budge~ Ail funds have been received by the City. No
local funds are required.
Needs of Food Service Program - The facility may use the
funds to improve their respective food services programs
and equipment and to offset local cost of food service
personnel.
Time - Funds must be spent in the current fiscal year or
carried over into the next fiscal year budget of the
respective departments.
B. Do not appropriate the USDA funds to the Crisis Intervention
Center, Juvenile Probation House, and Juvenile Detention Homm.
Budget - Funds already received will have to be returned
to USDA.
Needs of Food Service Program Facilities could not
upgrade their food service program and equipment.
Emergency needs of the facilities would have to come from
local funds or existing budgets.
3. Time - Time would no longer be a consideration since funds
would be returned.
The Honorable Mayor and City Council
Funds from the United States Department of Agriculture
Page 3
RECOMMENDATION
A. Appropriate the USDA funds to the Crisis Intervention Center,
Juvenile Probation House, and Juvenile Detention Home and
increase corresponding revenue estimates as follows
(Alternative A) :
1. Crisis Intervention Center - Revenue
001-020-1234-0661 - USDA - Crisis Intervention
$2,593.00 to Account No. 001-054-3360-3000
Juvenile Probation House - Revenue
001-020-1234-0662 - USDA - Youth Haven
$1,402.00 to Account No. 001-054-3350-3000
Juvenile Detention Home - Revenue
001-020-1234-0660 - USDA - Juvenile Detention
$5,995.00 to Account NO. 001-054-3320-3000
Total Revenue and Appropriations
$9,990.00
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:JDR:MCJ:at
cc:
Wilburn Dibling, Jr., City Attorney
Joel Schlanger, Finance Director
J. D. Ritchie, Director of Human Resources
Jack Trent, Youth Haven Manager
Annie Krochalis, Crisis Intervention Manager
Mark C. Johnson, Superintendent of Detention
Office oft he C~Clerk
April 26, 1989
File #226-511
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29530, authorizing a certain
contract by which the City will grant $30,000.00 in Community
Development Block Grant funds to Total Action Against Poverty in
the Roanoke Valley, Inc., for retention of architectural and/or
engineering services in connection with design of a proposed
music center to be constructed on First Street, N. 'W.o as a part
of the Henry Street Revitalization Project, which Ordinance No.
29530 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 24, 1989.
Sincerely. /~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. Theodore J. Edlich, III, Executive Director, Total Action
Against Poverty in the Roanoke Valley, Inc., 702 Shenandoah
Avenue, N. W.~ Roanoke, Virginia 24016
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room 456 M~nicipal Buildin~g 215 C~urch Avenue, SW Roanoke virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of April, 1989,
No. 29530.
AN ORDINANCE authorizing a certain contract by which the City will
grant $30,000 in Community Development Block Grant funds to Total Action
Against Poverty in the Roanoke Valley, Inc., for retention of architec-
tural and/or engineering services in connection with design of a pro-
posed music center to be constructed on First Street, N. W., as a part
of the Henry Street Revitalization Project; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk shall be authorized to
execute and attest, respectively, a written agreement between the City
and Total Action Against Poverty in the Roanoke Valley, Inc. (herein-
after "TAP"), by which the City grants $30,000 in Community Development
Block Grant (hereinafter "CDBG") funds to TAP for retention of archi-
tectural and/or engineering services in connection with design of a
proposed music center to be constructed on First Street, N. W., as a
a part of the Henry Street Revitalization Project. Such Agreement
shall require TAP to abide by regulations of the United States Depart-
ment of Housing and Urban Development for CDBG programs as if TAP were
the grantee thereof and all other federal regulations relating to
TAP activities to be conducted with funds granted to it by the City
under the agreement authorized by this ordinance. Such agreement
shall be in such form as shall be approved by the City Attorney.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Cle,l~
April 26, 1989
File #60-226-511
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29529, amending and reor-
daining certain sections of the 1988-89 Grant Fund
Appropriations, providing for the transfer of $30,000.00 from
the CDBG account, Henry Street RRHA to a new CDBG account, Henry
Street, TAP, in connection with the design of a music center as
part of the Henry Street Revitalization Project, which Ordinance
No. 29529 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 24, 1989.
Sincerely, ~'~~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. Theodore J. Edlich, III, Executive Director, Total Action
Against Poverty in the Roanoke Valley, Inc., 702 Shenandoah
Avenue, N. W., Roanoke, Virginia 24016
Mr. W. Robert Herbert, City Manager
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room 456 Municipal Builclin9 215 Church Avenue SW Roanoke. Wrcj~nia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 24th day of April, 1989.
No. 29529.
AN ORDINANCE to amend and reordain certain sections
the 1988-89 Grant Fund Appropriations, and providing for
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council
Roanoke that certain sections of the
Appropriations, be, and the same are
reordained to read as follows, in part:
of
of the City of
1988-89 Grant Fund
hereby, amended and
Appropriations
Community Development Block Grant
Economic Development - FY88 (1-2) ..................
$ 3,456,585
2,150,194
1) Henry Street - TAP (035-087-8730-5171) $ 30,000
2) Henry Street - RRHA (035-087-8730-5144) (30,000)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
April 24, 1989
Dear Members of Council:
Sub3ect:
Henry Street Revitalization - Funds to Assist in
Architectural and Engineering (A&E) Phase of
Project
I. Background:
Henry Street Revitalization has been before Council on
several occasions and received unanimous support.
Total Action Against Poverty (TAP) received a grant of
$600,000 from the U.S. Department of Health and Human
Services (HHS) for the creation of a music center on
Henry Street.
Contract between City and TAP needs to be executed so
CDBG funds previously allocated by Council for Henry
Street can be paid to TAP to contract for architectural
services.
III. Issues:
A. Community development objectives
B. Funding
C. Timing
D. Compliance with CDBG regulations
IV. Alternatives:
ae
Authorize City Manager to execute attached contract with
Total Action Against Poverty to contract for A & E
consultant services in the amount of $30,000 for the
design of a music center as part of the Henry Street
Revitalization project.
Community development objectives would be addressed
by the improvement of a deteriorating section of
the City, and by providing potential jobs and
services for low and moderate income people.
Funding is available in CDBG account 035-087-8730-
5144, previously appropriated by Council for Henry
Street project. No other City funds would be used.
Ve
Timing is crucial since TAP risks loosing the funds
for the music center if not spent by September 30,
1989. This date is the second extension HHS has
granted TAP. It is doubtful they would grant
another.
Compliance with CDBG regulations will be assured by
the City's Office of Grants Compliance.
Do not authorize City Manager to execute attached
contract with Total Action Against Poverty.
Community development objectives would not be
addressed.
Fundin~ would not be an issue, although $600,000
from HHS would be at risk.
3. Timin~ would not be an issue.
Compliance with CDBG regulations would not be an
issue.
Recommendation:
Recommend Council adopt Alternative A which would
Authorize City Manager to execute attached contract with
Total Action Against Poverty for A & E consultant
services in the amount of $30,000 for the design of a
music center as part of the Henry Street Revitalization
project, and
Authorize the Director of Finance to transfer $30,000
from CDBG account number 035-087-8730-5144 to a new CDBG
account to be established in the Grant Fund.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/mtp
Attachment
cc:
Assistant City Manager
City Attorney
Director of Finance
Grants Monitoring Administrator
Executive Director TAP
AGREEMENT
This Agreement is made and entered into this
, 1989, by and between the following parties:
The Grantee
and the Subgrantee -
day of
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Total Action Against Poverty in the
Roanoke Valley (TAP), Inc.
702 Shenandoah Avenue, N.W.
Roanoke, Virginia 24016
The Grantee has been authorized by its City Council pursuant to
Ordinance No. , adopted to provide
$30,000 toward consultant services for the design of a music center as
part of the Henry Street Revitalization project.
The parties hereto mutually agree as follows:
SCOPE OF SERVICES:
The Subgrantee will retain the services of a qualified
architect and/or engineer to provide design assistance in the
development of a Music Center on First Street N.W. in the City of
Roanoke, Virginia. This Music Center is to be a part of the
overall Henry Street Revitalization project.
TI~4E OF PE/~FOP~ANCE:
This Agreement shall be for the period of March 1, 1989
through , 19 Agreement may be extended with the
written agreement of both parties·
BUDGET:
The total budget for this project will be $30r000 for
architectural and/or engineering services related to the Music
Center in the Henry Street Revitalization project.
Agreement
Page 2
PROPOSED PAYMENTSCH~DULEANDPROCEDURES:
Requests for payment will be submitted to the City's Office
of Grants Compliance, accompanied by an invoice from the
Subgrantee's consultant. Payment will be made to the Subgrantee
based on the invoice within ten (10) days from date of receipt.
INDEMNIFICATION:
The Subgrantee agrees to indemnify and hold harmless the
City, its officers, agents and employees, from any and all claims,
legal actions and judgments advanced against the City and for
expenses the City may incur in this regard, arising out of the
Subgrantee's intentional acts and negligent acts or omissions with
respect to the rights and privileges granted by the City to the
Subgrantee in this Agreement.
COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG
programs as set forth in Attachment A, as if it were the Grantee
referenced therein, and all other applicable federal regulations
relating to specific programs performed hereunder·
UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and
standards of OMB Circular No. A-122, "Cost Principles for Non
Profit Organizations" and with the following Attachments to OMB
Circular No. A-110, if applicable: Attachment A, "Cash
Depositories"; Attachment B, "Bonding and Insurance"; Attachment
C, "Retention and Custodial Requirements for Records"; Attachment
F, "Standards for Financial Management Systems"; Attachment H,
"Monitoring and Reporting Program Performance"; Attachment N,
Agreement
Page 3
10.
"Property Management Standards"; and Attachment O, "Procurement".
PROGRAM INCOME:
"Program income" means gross income received by the Grantee
or Subgrantee directly generated from the use of CDBG funds. No
program income is expected to be generated as a result of this
agreement. However, program income, if any, from any sources
shall be submitted to the City within five (5) days of its receipt
by the Subgrantee. Program income does not include proceeds from
fundraising activities carried out by the subgrantee.
RECORDS:
The Subgrantee shall maintain full and accurate records with
respect to all matters covered under this Agreement. All records
pertaining to this Agreement and the services performed pursuant
to it, shall be retained for a period of three (3) years after the
expiration date of the Agreement. Appropriate City and/or HUD
personnel shall have free access to those records during the
Agreement duration and the following three-year time period.
CONFLICT OF I~T~REST:
No employee, agent, consultant, officer or appointed official
of the Subgrantee, who is in a position to participate in a
decision-making process or gain inside information with regard to
any CDBG activity, may obtain a personal or financial interest in
any contract, subcontract or agreement with respect thereto, or in
the proceeds thereunder, either for themselves, their family or
business associates, during their tenure or for one (1) year
thereafter.
Agreement
Page 4
11. SUSPENSION AND TERMINATION
Suspension or termination may occur if the subgrantee
materially fails to comply with any term of this award, and the
award may be terminated for convenience by the grantee or
subgrantee upon written notification to the awarding agency (HUD),
setting forth the reasons for such termination, the effective
date, and in the case of partial termination, the portion to be
terminated.
12. REVF/~ION OF ASSETS:
Upon expiration of this agreement the Subgrantee shall
transfer to the city any CDBG funds or program income on hand at
the time of expiration and any accounts receivable attributable to
the use of CDBG funds.
13. ANNUAL AUDIT AND MONITORING:
The Subgrantee shall provide for an independent audit of all
CDBG expenditures covered by the Agreement. Copies of said audit
report shall be furnished to the Grantee's City Manager and
Director of Finance within thirty (30) days of completion of the
audit and not later than 90 days of termination of this agreement,
whichever comes first.
14. THIRD-PARTYCONTRACTS:
The Grantee shall not be obligated or liable hereunder to any
party other than the Subgrantee.
15.
AMENDMENTS.
The Grantee, from time to time, may require changes in the
obligations of the Subgrantee hereunder, or its City Council may
16.
Agreement
Page 5
appropriate further funds for the implementation of the Henry
Street Revival project. In such event or events, such changes
which are mutually agreed upon by and between the Subgrantee and
grantee shall be incorporated in written amendment to this
Agreement.
GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth
of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as the day and year hereinabove written:
ATTEST:
CITY OF ROANOKE
By By
Mary F. Parker, City Clerk
W. Robert Herbert, City Manager
SUBGRANTEE
By
Witness
By
Theodore J. Edlich, III
Executive Director
Total Action Against Poverty
O~ce of ~e Cir~ Cle~
April 26, 1989
File #178
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29531~ authorizing execution
of an Amendment to the current contract for Services with the
City of Roanoke Redevelopment and Housing Authority providing for
additional administrative functions to be performed by the
Housing Authority in connection with Operation Paintbrush, upon
certain terms and conditions, which Ordinance No. 29531 was
adopted by the Council of the City of Roanoke at a .egular
meeting held on Monday, April 24, 1989.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
EnCo
pc: Mr. Herbert D. McBride, Executive Director~ Roanoke
Redevelopment and Housing Authority~ 2624 Salem Turnpike,
N. W., Roanoke, Virginia 24017
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles~ Chief of Core,unity Planning
Ms. Stephanie A. Fowler, Neighborhood Partnership Coordinator
Ms. Marie T. Pontius~ Grants Monitoring Administrator
Room 456 Municipal Building 215 Church Avenue SW. Roanoke. ~rcj,nia 24011 (703) 981-254'~
IN TRE COUNCIL OF THE CITY OF HOANOKE, VIRGINIA,
The 24th day of April, 1989.
No. 29531.
AN ORDINANCE authorizing execution of an Amendment to the current
Contract for Services with the City of Roanoke Redevelopment and Hous-
ing Authority providing for additional administrative functions to be
performed by the Rousing Authority in connection with Operation Paint-
brush; upon certain terms and conditions; and providing for an emer-
gency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized and
directed to execute and to seal and attest, respectively, an Amend-
ment, being Amendment No. 2, to the City's current Contract for Ser-
vices ~lth the City of Roanoke Redevelopment and Housing Authority,
dated August 30, 1988, such Amendment to provide for increased funding
for certain programs during Fiscal Year 1988-89, and additional admini-
strative functions to be performed by the Rousing Authority in connec-
tion with Operation Paintbrush, upon certain terms and conditions, as
more particularly set forth in the City.Manager's report to Council
dated April 24, 1989, such Amendment to be approved as to form by the
City Attorney.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
April 24, 1989
Honorable Mayor, and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Amendment No. 2 to Contract for Services with the
Roanoke Redevelopment and Housing Authority (RRHA)
for FY 1988-89
I. Background:
City Council by Ordinance No. 29270 adopted August 22,
1988 authorized the execution of an agreement between
the City and RRHA for Fiscal Year 1988-89.
City Council by Ordinance No. 29504 adopted April 3,
1989 authorized amendment number 1 to agreement between
the City and RRHA for Fiscal Year 1988-89.
II. Current Situation:
Roanoke Neighborhood Partnership has operated a house
painting program, Operation Paintbrush, for five years
using first a temporary crew and then a permanent crew
directly employed by the City.
Cost effectiveness, and strong recommendations from
neighborhood leaders, have prompted the Partnership to
request RRHA to administer Operation Paintbrush through
a contract bidding method.
Amendment to current RRHA contract is necessary to cover
administrative function of Operation Paintbrush, and to
give RRHA access to program funds for FY 1988-89.
III. Issues:
A. Impact on Community Development in the City
B. Cos% t__o City
C. Timing
D. Capacity of RRHA staff to administer program
E. Funding
IV. Alternatives:
Authorize the City Manager to execute the attached
amendment to the contract for services with Roanoke
Redevelopment and Housing Authority for FY 1988-1989.
Impact on Community Development i__n the City would
be positive, allowing for the exterior painting and
minor repair of houses owned by low to moderate
income families.
Cost to City would be nothing for administration
since RRHA has staff to handle this program.
Timing is important to get houses painted during
the spring and early summer painting season.
Capacity of RRHA staff to administer program has
been certified by their executive director. The
RRHA Board of Commissioners has expressed their
support of this amendment.
Funding is available in CDBG account 035-088-8821-
5102 in the amount of $ 9,000.
Do not authorize the City Manager to execute the
attached amendment to the contract for services with
RRHA for FY 1988-89.
Impact on Community Development in the City could
be negative if project is delayed or abandoned.
Fewer houses would be rehabilitated. This program
is well-supported by the neighborhoods of Roanoke.
Cost to city would depend on how Operation
Paintbrush is to be administered.
3. Timing would not be an issue.
Capacity of RRHA staff to administer program would
not be an issue.
5. Funding would not be an issue.
Recommendation:
It is recommended that City Council adopt Alternative A
which will authorize the City Manager t__o execute the attached
amendment to the contract for services with Roanoke
Redevelopment and Housing Authority for FY 1988-1989; such
amendment to be approved as to form and execution by the City
Attorney.
City Manager
WRH:MTP
Attachment
CC.
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Chief of Community Planning
Neighborhood Partnership Coordinator
Neighborhood Planner
Grants Monitoring Administrator
Executive Director, Roanoke Redevelopment and
Housing Authority
AMENDMENT NO. 2
to
1988-1989 Contract for Services
THIS AMENDMENT, entered into this day of , 1989
and between the CITY OF ROANOKE (Grantee) and the CITY OF ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY (Subgrantee).
by
WHEREAS, the Grantee and the Subgrantee have, by a contract for
Services under the Community Development Block Grant (CDBG) program,
dated August 30, 1988, contracted for the provision of certain services
by the Subgrantee in relation to the implementation of the City's CDBG
program; and
WHEREAS, by Ordinance No. , adopted April 24, 1989 City
Council has, and by Resolution No. , adopted ,
1989, the commissioners of the City of Roanoke Redevelopment and
Housing Authority have authorized the execution of this amendment to
the Contract dated August 30, 1988, such amendment to urovide for the
administration of the Operation Paintbrush program.
NOW, THEREFORE, the Grantee and Subgrantee do mutually agree to
amend:
Part I, Section A, to add Subsection 12, to read as follows:
"12. Operation Paintbrush - The Subgrantee shall administer an
exterior home painting and minor repair program in accordance with
written guidelines as set forth in Attachment A, using funds made
available by the Grantee. The general purpose of Operation Paintbrush
is to make a strong visual statement about the viability of the
neighborhood by dramatically improving a selected area through painting
the exterior of homes. The Subgrantee shall procure contractors to
paint the homes according to standard procurement procedures.
Regulations concerning lead-based paint shall be complied with.
Part II, Section A. Program Funds, to reflect the following:
A. Program Funds:
The following funds shall be made available to the Subgrantee for
program activities (includes FY 88-89 CDBG funding of $544~000 plus
$142,000 in HUD Rental Rehabilitation funds plus $100,000 in DHCD
Single Family Rehabilitation and Energy Conservation Loan Program
funds, with the balance representing carry-over funds as of June 30,
1988):
Amendment No. 2
Program Categor~
General Administration
Economic Development
1988-89
Program
Deanwood Expansion $ -0-
Deanwood Addition $ 60,000
Henry Street $ -0-
Shaffer's Crossing $140,000
Marketing and Disposition $ -0-
Property Management $ -0-
Housing
Private Rehab Loan Program $ 40,000
Private Loan Subsidy $160,000
Critical Home Repair $178,000(a)
Rental Rehabilitation Prog. $142,000(b)
Section 312 Rehabilitation $ -0-
Housing Counseling $ -0-
Phoenix Project $ -0-
Home Purchase Assistance $ 57,000(c)
Operation Paintbrush $ 9,000
Carry-Over
Funds*
$475,481
$ -0-
$296,833
$ 7,559
$ 2,988
$ -0-
49,035
6,079
-0-
50,000
-0-
-0-
20,771
-0-
General
Administration
and
Program
SuDDort
$ 82,300
10,200
10,200
30,600
23,800
-0-
-0-
$ 78 000
$ 50 000
$ 27 000
$ 49 515
$ 17 100
$ 15 000
$ 5 000
Totals
$786,000 $908,746
GRAND TOTAL
$398,715
$2,093,461
(a) Includes $43,000 from DHCD allocation
(b) From separate non-CDBG allocation
(c) Includes $57,000 from DHCD allocation
The Agreement shall remain unchanged in all other terms and
provisions.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this
amendment as of the date first written above.
ATTEST:
CITY OF ROANOKE
City Clerk
City Manager
2
Amendment No. 2
ATTEST:
CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY
Witness
Executive Director
OPERATION PAINTBRUSH
Program Guidelines
April, 1989
I. GENERAL DESCRIPTION
The Operation Paintbrush Program is a program of grants for
painting the exterior of homes and minor repair up to a total of
$4,000 per house. The Program is limited to low and moderate
income owners of homes referred by the Roanoke Neighborhood
Partnership.
The general purpose is to make a strong visual statement
about the viability of the neighborhood by dramatically improving
a selected area through painting the exterior of homes. In
addition the program encourages neighborhood volunteerism by
involving neighborhood, civic and religious organizations and
local businesses in house painting projects on weekends.
The Program is designed to improve the quality of life for
neighborhood residents participating in the program by painting
their houses and by making minor exterior repairs necessary for
the painting job.
II. ELIGIBILITY REQUIREMENTS
A. The applicant must be an owner-occupant; and
The applicant must be within Income Guidelines
(Attachment A), including income from all sources; and
The applicant's home must be referred to the Roanoke
Redevelopment and Housing Authority (RRHA) by the
Roanoke Neighborhood Partnership.
The applicant's house must be capable of being painted
with minor repairs at a cost not to exceed $4,000. If
the house requires more work than $500 worth of repairs,
the owner will be referred to the Critical Home Repair
program. If the house is too large to be painted for
$4,000, it will be rejected from the program. This
provision may be waived under special circumstances by
the Director of Public Works.
III. APPLICATION AND SELECTION
The Roanoke Neighborhood Partnership staff will accept
referrals from neighborhood organizations to determine a list of
houses to be considered for Operation Paintbrush. Prior to
referring applicants to the RRHA, the Neighborhood Partnership
will screen the applications to eliminate ones for rental
property, with reported income over the Income Guidelines
1
Operation Paintbrush
(Attachment A) or otherwise apparently ineligible. The
Neighborhood Partnership will contact the applicant and request
they fill out an application.
The RRHA will verify homeownership and income and will
perform a detailed inspection and work write-up for each of the
applicants referred. No previous recipient of assistance under
the Operation Paintbrush program will be eligible again, except in
exceptional circumstances as determined by the RRHA's Neighborhood
Development Director.
IV. CONSTRUCTION AND PAINTING REQUIREMENTS
The program will finance only exterior painting and minor
repairs, principally:
Scraping, priming (if necessary), and painting (colors
to be selected by the homeowner from a palette approved
by the RRHA)
2. Caulking and glazing windows
Repairs necessary for the safety of the homeowner to
include repairing or building new steps, replacing
broken windows, adding stair rails, repairing or
replacing porch floor boards, replacing or repairing
entrance doors, and replacing a limited number of siding
boards necessary to undertake the painting job.
Exterior repairs shall not exceed $500 in value.
No interior repairs or painting will be done by the crew.
The owner will sign a release at completion of work, indicating
job is complete and work was satisfactory.
V. FORM OF SUBSIDY
Painting and repair work subsidy will be in the form of a
grant, not to exceed $4,000 (including all costs). No repayment
is expected.
VI. SELF-HELP
In limited cases, an applicant may be referred to the RRHA by
the Neighborhood Partnership as a self-help project. In this
case, an estimate will be made by the RRHA inspectors as to the
amount of paint required to paint the house. After the applicant
is screened under normal procedures by the RRMA, as to
homeownership and income, the paint will be purchased by the RRHA
and delivered to the applicant. Applicant will sign an agreement
that house will be painted within a six (6) months of receipt of
materials or paint will be returned. RRHA staff will confirm
painting has been completed.
2
Attachment A
Low and Noderate Family Income Guidelines
Roanoke, Virginia
12/1/88
Family size
Low Income
(50% median)
Moderate Income
(80% median)
1 person
2 persons
3 persons
4 persons
5 persons
6 persons
7 persons
8 persons
$12,050
$13,750
$15,500
$17,200
$18,600
$19,950
$21,350
$22,700
$19 250
$22 000
$24 750
$27 500
$29,200
$30,950
$32,700
$34,400
DEPARTMENT OF FINANCI~ ~ ~ i
April 24, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the
month of March, 1989.
JMS/kp
financial report for the
GENERAL FUND
CONTINGENCY BALANCE
AS OF MARCH 31, 1989
General Contingency:
Balance July 1, 1988
Economic Development
Economic Development
Economic Development
Social Services
Health Department
Health Department
Contributions
Social Services
Jail
Finance
City Manager
Economic Development
Building Maintenance
Economic Development
City Manager
Emergency Services
Residual Fringes
TAP
State Reimbursement
Municipal Auditing
Engineering
Commonwealth Attorney
City Manager
Grounds Maintenance
Clerk of Circuit Court
Building Maintenance
Economic Development
Emergency Med. Services
Emergency Med. Services
Emergency Med. Services
City Council
City Council
City Attorney
City Attorney
J & D Court
Economic Development
Community Planning
Clerk of Circuit Court
Registrar
Transfer to Capital Fund
Foster Care
Board of Equalization
City Council
city Council
Parks and Recreation
Advertising
Advertising
Trinkle Property Option
Local Match
Equipment
Equipment
Christmas Decorations
Local Match
Local Match
Equipment
Subsidy to VWCC
Supplies
Building Remodeling
Trinkle Building Expenses
PTI Professional Services
NOAA Wire Service
BC/BS
Transitional Living Center
Jail Pods
Independent Audit
Soil Survey
Local Salary Match
Strategic Planning
Equipment Rental
Management Services
Buena Vista Rec. Center
Property Appraisals
EMS Task Force
EMS Task Force
EMS Task Force
Operating Expenditures
Operating Expenditures
Membership Dues
Fees for Prof. Services
Shelving
Travel Expenses
Training
Insurance
Operating Expenses
Autumn Lane Houses
Foster Care
Answering System
Operating Expenses
Operating Expenses
Fencing
412,097
1,700
4,667
3,000
16,344
4,495
1,847
25,000
6,402
1,200
1,786
1,567
3,000
1,805)
1,975)
4,540)
4,097)
26,950)
17,847)
24,000
8,000
8,500
5,688
3,535
5,000
5,000
2,500
5,000
5,000
5,000
1,996
5,000
5,000
1,800
5,000
8O)
5,000
1,400
1,175
32,000
60,000
5,425
308
5,000
5,000
5,000)
115,468
GENERAL FUND
CONTINGENCY BALANCE (Continued)
AS OF MARC~ 31, 1989
Maintenance of Fixed Assets Contingency:
Balance July 1, 1988
Equipment Replacement Contingency:
Balance July 1, 1988
School. Board
Grounds Maintenance
City Treasurer
Commissioner of Revenue
Billings & Collections
Billings & Collections
Community Planning
Community Planning
Emergency Med. Services
Emergency Med. Services
Municipal Parking Garage
Buses
Tractor
Personal Computers
Computer Printer
Equipment
Equipment
Personal Computers
Personal Computers
Communications Equipment
Conm~unications Equipment
Sweeper
750,000
4,870
2,500
3,336
14,900
12,706
4,002
4,002
2,060
5,000
(14,106)
$ 200,000
532~518
Total Contingency Balance
~ 847r986
2
CITY OF ROANOKE
GENERAL FUI~
STATEMENT OF REVENUE
Rw S~rue
General Property Taxes
Other Local Taxes
Permits Fees ~md Licenses
Fines a~d Forfeitures
ReveDue From Use of Money &
Property
Educa%ion
Orants-in-Aid Cc~onwealth
Grants-in-aid Federal Gevernment
Charges for Current Services
Non-Revenue Receipts
Internal Services
Total
Year to Dat. e f~a- t.~ [~rl.o~
Fiscal Year
$ 21,061,992 $ 21,922,978 4.09%
21,541,059 23,136,675 7.41%
351,280 354,189 0.83%
420,281 544,454 29.55%
882,525 866,932 (1.77%)
21,258,972 21,991,075 3.44%
13,070,323 13,834,292 5.85%
209,268 85,589 (59.10%)
1,386,082 1,578,331 13.87%
523,672 342,051 (34.68%)
1.133,587 le050,164 ( 7.36%)
4.73%
$ 81.839o041 $ 85~706,730
$ 40,962,775 53.52%
32,867,964 70.39%
428,500 82.66%
497,000 109.55%
1,200,500 72.21%
30,665,130 71.71%
22,005,942 62.87%
27,000 317.00%
1,781,788 88.58%
603,856 56.64%
1,494,300 70.28%
$132f534,755 64.67%
3
CIYY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENY OF EXPENDITURES AND ENCUMBRANCES
Ysar t.~) ~ f~ the ~
Cerran~c ~ y~s~-
General 6ovemmmant $ 5,344,409 $ 5,996,284 12.20% $ 1,885,698
Judicial A4mi~isiration 1,932,999 2,073,343 7.26% 790,283
Public Safety 16,837,654 18,143,859 7.76% 5,945,760
Public Works 13,021,457 14,494,700 11.31% 4,133,003
Health and Welfare 7,708,182 8,486,824 10.10% 3,124,211
Parks, Recrcation & Cultural 2,328,209 2,461,357 5.72% 806,514
C~mnunity Develo~mant 726,694 884,006 21.65% 273,010
Education 40,192,901 41,528,804 3.32% 17,092,719
Debt Service 6,936,793 7,028,440 1.32% 916,618
Non-Departmental 490,572 641 t904 30.85% 3,799,087
Total $.95,519,870 $101,739.521 6.51% $ 38,766,903
7,881,982 76.08%
2,863,626 72.40%
24,089,619 75.32%
18,627,703 77.81%
11,611,035 73.09%
3,267,871 75.32%
1,157,016 76.40%
58,621,523 70.84%
7,945,058 88.46%
4,440,991 14.45%
$140.506,424 72.41%
4
CAPITAL PROJECTS FUND
STA'£~NT OF EXPENDITURES, ENCUMBRANCES AND
UNENCT]MBERED APPROPRIATIONS St~.RY AS OF MARCH 31, 1989
General Gevermmnt $ 1,831,006 $ 824,742 $ 2,655,748
Education 819,365 6,065,321 6,884,686
Recreation 813,292 400,000 1,213,292
Streets and Bridges 2,351,934 2,462,750 4,814,684
Sanitation Projects 6,068,395 762,310 6,830,705
Traffic Eng. & Co~lmmication 1,242,625 74,000 1,316,625
Other Infrastructure Projects 272,014 357,970 629,984
Capital In~rovement Reserve 2,969,073 3,876,429 6,845,502
Total Capital Projects Fund ~16.367.704 $14.823,522 $31.191.226
Expenditures
$ 1,507,767 $ 1,147,981
2,271,891 4,612,795
788,260 425,032
2,442,471 2,372,213
5,238,112 1,592,593
716,652 599,973
265,475 364,509
6,845,502
$13.230,628 $17.960,598
$ 401,415 $ 746,566
23,461 4,589,334
15,594 409,438
1,832,839 539,374
989,107 603,486
23,764 576,209
147,884 216,625
- 6,845,50~
$3.434.064 $14.526.534
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATE]{ENT
FOR THE 9 MONTHS ENDED MARCH 31, 1989
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
1989
$ 794,254
1,106,592
79,399
51,162
770,612
298{288
3~100~307
606,831
905,469
303,019
172~376
1~987~695
1,112,612
503~005
609~607
141,677
3,713
555
2r028
147~973
757,580
13~700
13~700
1988
$ 759,100
1,116,036
86,308
36,848
904,688
313f240
3~216~220
576,768
954,562
289,688
137~044
1~958~062
1,258,158
460~473
797~685
99,487
4,375
657
4r434
108~953
906,638
20~750
20~750
Net Income
$ 885~888
6
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Water - New Service, Hyd., Lines
Water - Unidentified Plant Replacement
Water - Fire Hydrants
Water Maintenance - Painting
FC Plans & Specs
CC Security/Concession Replacement
FY86 Project Design
Chip Drive NE @ RCIT
Glade View Drive NE
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
429,638
97,540
19,198
11,883
21,245
93,824
12,103
5,550
2~775
693,756
12~103
$ 681~653
NOTE: Some of these projects are continued from FY87 and FY88 with inception to date
totals.
7
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STA'r~ENT
FOR ~ 9 MOllieS ENDED ~%RC~ 31, 1989
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1989
$2,936,406
455,960
178,090
587,536
36,119
77,106
11~498
4t282~715
936,866
2r944,325
3~881~191
401,524
680~765
279,241)
169,845
19,949
2{021
191~815
( 87,426)
77~018
77r018
~)
1988
$2,924,186
513,431
171,675
717,338
35,225
92,339
7{606
4~461~800
876,753
2~746~822
3~623~575
838,225
670~980
167~245
208,229
10,748
5~109
224~086
391,331
90,928
90~928
300,403
8
SEWAGE TREATMENT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Unidentified Construction
Other Equipment
S.T.P. Flood Relief
Williamson Road West Sewer Project
FY86 Projects Design
Mud Lick Sewer - Land Purchase
S.T.P. Land Acquisition
Williamson Road East Sewer Ph. I, Cont. II
Blue Hills Dr. Ext. @ RCIT
Fine Mesh Screens
Williamson Road Storm Drain Ph. 2, Cont. IIA
Norwood Sanitary Sewer Replacement
Williamson Road Storm Drain Ph. 2, Cont. IIB
Chip Drive, NE @ RCIT
Glade View Drive NE
Mud Lick Sanitation Sewer Replacment Ph. II
Wmsn. Road Storm Drain Ph. 2, Cont. IIC
Year to Date
Expenditures
$ 132,242
7,623
294,556
45,900
23,734
804,822
19,662
380,994
23,943
51,141
410,573
164,278
341,402
4,875
5,175
320,249
62~308
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
3,093,477
1~912,797
1,180,680
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
ROANOK~ REGIONAL AIRPORT CO~ISSION
COMPARATIVE INCO~ STATF_24ENT
FOR THE 9 MONTHS ENDED MARCH 31, 1989
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Co~z~issions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Income Before Non-Operating Expense
Less: Non-Operating Expense
Interest Expense
Total Non-operating Expense
Net Income
1989
$ 326,797
116,110
144,551
21,926
17,868
1,156,594
27,372
61r797
1~873~015
405,126
914~513
1~319~639
553,376
398~304
155~072
135~207
135{207
290,279
79~622
79~622
$ 210~657
1988
$ 295,215
129,898
151,811
21,469
17,226
1,097,212
30,695
18~518
1~762~044
326,778
889~800
1~216~578
545,466
435~176
110~290
115~235
115~235
225,525
82~632
82~632
$ 142r893
10
ROANOKE REGIONAL AIRPORT CO~4ISSION
COMMISSION
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Other Equipment
Paint Hangars
Overlay GA & TW
Unidentified Construction
Repaint R/W & T/W Markings
Roof Repairs - Replacement
Runway Extension #23
New Terminal Building
Noise Protection and Soundproofing
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 18,089
38,307
31,484
46,425
1,926
100
275,007
17,364,272
40~487
17,816,097
6r968~085
$10~848,012
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
11
Cli"/ OF ROANOKE
CIVIC CEN~K~ FUND
COMPARATiq~E INCOME STA'i~T
FOR THE 9 MONTHS ENDED MARCH 31, 1989
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Corcmissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative:
Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating EXP. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
1989
$ 311,377
40,283
105,125
2,662
98,451
74,448
632,346
402,734
272,395
414,779
54,382
4,011
1,148{301
( 515,955)
242,198
( 758,153)
30,615
3~045
33~660
1988
226,839
70,822
84,949
2,360
64,680
89,637
539r287
376,970
271,195
455,443
59,562
10,216
1,173~386
634,099)
216f927
851,026)
34,154
7,910
42r064
Net (Loss)
$( 724¢493)
808,962)
12
CIVIC CEN'£~K FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Other Equipment
Steps on Terrace and Handicap Ramp
Trade & Convention Center Study
Year to Date
Expenditures
$ 87,576
23,916
40~000
Total Project Expenditure
Less Prior Year Expenditure
Total Current Year Expenditures
151,492
15~726
$135,766
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
13
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATi-~E INCOME STATEMENT
FOR THE 9 MONTHS ENDED MARCH 31, 1989
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net Income
1989
$4~636~511
4~636~511
2,808,165
1~282{296
4~090~461
546,050
463~524
82~526
68~421
68~421
$ 150~947
1988
$4~457,892
4~457~892
2,683,802
1~366~481
4~050~283
407,609
333~081
74~528
51~606
51~606
$ 126~134
14
INTEP~NA~ SF~¥IC~ FUN~)
CONTINUF~
Capital Outlay Not Included in Operating Expenses:
Project
Mgt. Services - Other Equipment
CIS - Other Equipment
MVM - Furniture and Equipment
MVM - Vehicle Equipment
MVM - Other Equipment
ULS - Furniture and Equipment
ULS - Other Equipment
ULS - Land Purchase
Year to Date
Expenditures
$ 20,666
75,526
942
28,727
10,112
546
44,932
4~446
Total
$ 185~897
15
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEHENT OF ACCUUHTRBILIT¥
FOR MONTH ENDED NARCH 31, 1989
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR TUE FUNDS OF SAID CITY THE MONTH ENDED MARCH 3I, 1989.
FUND BALANCE AT RECEIPTS DISBURSEMENTS BALANCE AT BALANCE AT
FEB 28 1989 MAR. 31, 1989 MAR 31, 1988
GENERAL ~5,708,985 28 $18,879,647 qO $16,774,364 08 $8,509,268 60 $270,742 i9
CAPITAL $I6,627,36367 ~702,428 §8 $78~,SO0.qT $16,5~5,291.2B $19,139,97!
DEBT 5ERUICE $587,642.16 $2~8,867.44 $246,77492 $589,784.68 $488,928 S3
WATER $8,015,T37.89 $703,20809 $507,015.64 $2,191,930 84 $2,175,259 21
SEWAGE TREATMENT $8,101,307.93 $893,563.07 $1,405,068 06 $2,589,802.94 $8,819,353.74
AIRPOPT $2,956,743.81 $1,258,T66 54 $886,668 47 $3,378,841.88 $2,053,986.4T
CIDIC CENTER $221,873.39 $165,908.75 $219,087.66 $168,7§A.48 $168,63T 30
iNTERNAL SERUICE $1,472,08490 $492,723.89 $575,866.60 $1,388,942.19 $528,271.73
PAYROLL ($4,!98,530.015 $13,807,484.76 $11,806,981.75 ($1,698,091.005 ($119,401.675
PUBLIC ASSISTANCE ($915,108 BlT $336,808 O0 $334,412.14 ($318,T06.955
FIFTH DIST CONSORTIUM $115,834.38 $192,247.60 $153,169.44 $154,918.54 ($29,67568)
GRANT P~OGRAN5 ($1,386,959825 $865,421.T3 $1,162,542.49 ($1,684,080.585 ($809,457.855
TOTAL $26,901,976.77 $33,847,015.80 $34,326,392.22 $25,822,600.35 $27,379,29333
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF
ROANOKE, UIRGINIA, FOR THE FUND5 OF THE UARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING
MARCH 31, 1989 THAT 5AID FOOEGOING:
CEOTIFICATES UNITED STATE5
CASH OF DEPOSITS SECURITIES
CASH iN HAND
CASH IN BANK
INOESTHENTS ACQUIOED FROM CONPETITIUE PROPOSALS:
CENTRAL FIDELITY
COLONIAL AHE~ICAN NATIONAL BANK
CRESTAR BANK
DOMINION BANK
SIGNET BANK
SOVRAN BANK
TOTALS
$1,241,741,40 $1,241,741.40
S780,850.95 $780,858.95
$I1,000,000 O0
S3,80D,000.00
$6.000,000 O0
$11,000,000 O0
$3.800.000.00
$3,000,000.00 $3,000,000.00
DATE: APRIL 12, 1989
.
OOANOKE CITY TREASURED
16
CITY OF ROANOKE PENSION PLAN
STAT~4ENT OF REVENUE AND EXPENSES
FOR THE 9 MONTHS ENDED MARCH 31, 1989
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1989
$ 3,326,610
3,388,760
812,606
174r934
$ 7r702~910
1988
$ 3,499,285
2,996,667
191,478
194~608
$ 6~882~038
EXPENSES
Pension Payments
Commissions
Active Service Death Benefit
Expense from Bond Premium Amortization
Insurance Expense
Administrative Expense
Total Expenses
Net Income Year to Date
$ 3,377,821
206,675
24,374
197,203
106~973
3~913~046
$ 3~789{864
$ 3,057,723
198,928
7,690
200,821
4,238
111,153
3~580r553
$ 3~301,485
17
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF MARCH 31, 1989
ASSETS
Cash
Investments:
(market value - 1989 $95,819,818 and
1988 $86,425,004)
Prepaid Expenses
Total Assets
1989
887
90,414,939
$90~415f826
1988
330
82,813,898
942
$82~815~170
LIABILITIES AND FUND BALANCE
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$86,625,962
3~789~864
90~415~826
$90~415~826
$79,513,685
3~301{485
82~815{170
$82,815,170
18
CY~c~ of ~e City Cler~
April 26, 1989
File #27-305
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29524, authorizing a certain
sanitary sewer easement upon City-owned property in the vicinity
of the Juvenile Detention Home in Botetourt County~ upon certain
terms and conditions, which Ordinance No. 29524 was adopted by
the Council of the City of Roanoke on first reading on Monday,
April 17, 1989, also adopted by the Council on second reading on
Monday, April 24, 1989, and will take effect ten days following
the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Jesse H. Perdue, Jr.~ Manager, Utility Line Services
Mr. Steven L. Walker, Manager, Sewage Treatment Plant
Dr. E. J. Clarke~ Jr., Director, Health Department
Room 456 Munl¢i~l Building 215 C~urch Ave,~ue SW Roanoke V~rg~nia 2401 t (703) 981-254t
Office of the City Cle~
May 3, 1989
File #27-305
Mr. John D. Williamson, III
Botetourt County Administrator
P. 0. Box 279
Fincastle, Virginia 24090
Dear Mr. Williamson:
I am enclosing copy of Ordinance No. 29524, authorizing a certain
sanitary sewer easement upon City-owned property in the vicinity
of the Juvenile Detention Home in Botetourt County, upon certain
terms and conditions, which Ordinance No. 29524 was adopted by
the Council of the City of Roanoke on first reading on ~ionday,
April 17, 1989, also adopted by the Council on second reading on
Monday~ April 24~ 1989, and will take effect ten days following
the date of its second reading.
Sincerely, ~
biary F. Parker, CMC
City Clerk
MFP:ra
Eric,
Room 456 Municipal Building 21,5 Church Avenue S.W Roanoke, ~rg,nla 2401t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of April, 1989.
No. 29524.
AN ORDINANCE authorizing a certain sanitary sewer easement
upon City-owned property in the vicinity of the Juvenile
Detention Home in Botetourt County upon certain terms and con-
ditions.
BE IT ORDAINED by the Council of the City of Roanoke that
the City Manager and City Clerk are authorized to execute and
attest, respectively, in form approved by the City Attorney, a
deed conveying a certain sanitary sewer easement to Botetourt
County in the vicinity of the Juvenile Detention Rome as shown on
drawings P-58 prepared by Clean Waters Engineers, Inc. as more
particulary
17, 1989.
set forth in the report to this Council dated April
ATTEST:
City Clerk.
Roanoke, Virginia
April 17, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Co~ittee Concurring Report, Easement and Update
on City/Botetourt County Agreement - Coyner Springs
STP Replacement with Gravity Sewer Line Extension
I. Background:
Report of need was considered by Council on July 11, 1988.
Council approved Ordinance No. 29203 which authorized the City
Manager to take the following actions:
Execute consent decree with the Con~aonwealth of Virginia
which provided a time schedule to meet State compliance
by November 5, 1989.
NeKotiate and execute an aKreement with Botetourt County
providing for certain construction and treatment credits
to partially offset the cost of the proposed new sewer
line and providing for Botetourt County's ownership and
maintenance of the line.
A~reement has been neKotiated with Botetourt County and
executed on behalf of that jurisdiction. Execution of
contract on behalf of the City is pending receipt of
construction bids and Council's acceptance of a bid for
construction. Attached is a copy of that proposed agreement.
Bids for construction were received on April 3t 1989.
Companion report recommends award of the construction contract
to the low bidder.
Easement needs to be presented by the City to Botetourt County
to permit the existence and future operation and maintenance
of portions of the line to be on City owned property in the
vicinity of the Juvenile Detention Home. The form of easement
and plat is being provided to the Office of the City Attorney
with a copy of this report.
II. Current Situation:
A. Construction contract needs to be awarded.
B. Easement needs to be granted by the City to Botetourt County.
Page 2
C. A~reement needs to be executed by the City to provide for
partial reimbursement and other terms with Botetourt County.
III. Issues:
A. Funding
1. Initial
2. Reimbursements
B. Contract award
1. Cost
2. Contingency
C. Easement
D. Agreement
E. Timin~
IV. Alternatives:
A. Council award the construction bid per the companion Bid
Co~ittee report and grant an easement to Botetourt County as
shown on Drawing P-58, dated December 8, 1988, revised January
12, 1989, as prepared by Clean Water Engineers, Inc., with
such other revisions and form of easement being approved by
the City Attorney.
1. Funding
a. Initial - Sewage Fund
- CMERP
- Account Receivable from Botetourt County
b. Reimbursements - Betterment credit anticipated from
Botetourt County - $41~421.54
- Future addition reimbursements will
be by credit for treatment as out-
lined in the attached proposed
contract
c. Treatment credits allowed by Botetourt County will
help offset construction costs. Sewage fund will
charge the prevailing water and sewer rates to the
Juvenile Home and Nursing Home for these utilities.
Page 3
Contract award
a. Cost will be:
b. Contingency proposed:
Additional read crossing
Unknown 10%
$10,000
25~878
$35,878
$258,783
35~878
$294,661
3. Easement required will be granted.
4. Agreement will then be executed by the City officials as
authorized by Ordinance No. 29203.
5. Timing to meet consent decree deadline will be provided.
B. Council refrain from awarding the construction contract or
granting the sewer easement.
1. Funding becomes a moot issue until other alternatives are
explored and decided upon.
2. Contract award will not be made.
3. Easement will not be granted.
4. Agreement will not be executed at this time.
5. Timing to meet the requirements of the consent decree
will not be provided.
V. Recommendation: Council take the following action:
A. Approve the Bid Committee report.
B. Grant Botetourt County a sanitary sewer easement upon City
owned property in the vicinity of the Juvenile Detention Home
in Botetourt County as shown on drawings P-58, prepared by
Clean Water Engineers, Inc. with the form of easement being
subject to approval by the City Attorney.
Page 4
WRH:KBK:afm
Attachments
CC:
Bid Committee
City Attorney
Director of Finance
City Engineer
ULS Manager
STP Manager
Director, Health Department
Respectfully submitted,
W. Robert Herbert
City Manager
; THIS AGREEMENT ~ade and entered into th~s /3~ 4ay
of ~~, 1988, by and between BOTErOURT COUNTY,
VIR'GINIA, herein referred to as "Botetourt", and THE CITY OF
ROANOEE, VIRGINIA, herein referred to as "Roanoke".
WITNESSETH:
WHEREAS, Roanoke owns a juvenile detention center and other
real property in the Coyner Springs section of Botetourt
County; and
WHEREAS, said property is not currently served by public
sewer; and
WHEREAS, the current and future needs of said property
demand that public sewer be made available, and Roanoke Jesires
and intends to construct a gravity system which drains from the
property aforesaid to the sewer main currently existing near
U.S. 460 in Botetourt County; and
WHEREAS, the construction of such a system would benefit
Botetourt if the system had the capacity to take on Botetourt
. customers between Coyner Springs and U.S. 460;
NOW THERRFORE, in consideration of the mutual benefits
gained hereby, and pursuant to Section 15.1-21 of the Virginia
Code, the parties covenant and agree as follows:
-1-
The sewer
throughout the project to
utilization of the line.
approval of plans prior to bid
One reproducible copy
Roanoke shall
system between Coyner Springs and the main near
in accordance with specifications established by
extension shall be located in the
design and construct a gravity sewer
U.S. 460
Botetourt.
low area
allow for maximum future
Botetourt shall bays final
and of any change orders.
of the "as-built" project shall be
furnished to Botetourt by Roanoke upon project completion.
Roanoke shall take two bids, one for an 8 inch system
and one for a 21 inch system. Roanoke shall build the
larger system· Botetourt will pay the difference in cost of
Pipe between the 8 inch and 21 inch pipe. If the pipe price
differences are not clearly determinable from bid
comparisons to Botetourt's satisfaction, independent unit
price quotes may be obtained from pipe vendors and those
price differences used to determine Botetourt's payment· In
no event shall the total cost of this project to Botetourt
exceed ~45,000.00. Payment of this cost difference will be
made to Roanoke within 30 days of receipt of an approved
invoice.
Upon receipt of said payment,
gravity system to Botetourt.
Roanoke will deed the
Botetourt shall own, maintain and operate the completed
system in perpetuity.
-2-
5. The initial effluent discharge rate of 10,000 gallons
per day shall be used to determine the connection fee and
credits as outlined below. Roanoke will verify the flow
quantity and notify Botetourt so that adjustments may be
made as necessary for the duration of the credits.
6. Botetourt will give Roanoke a credit against county
treatment charges ~n the amount of the cost of the project,
less the sum of the following:
a) The amount of the connection fee chargeable to the
project according to current applicable rates;
b) The amount of the price difference between 8" pipe
and 21" pipe as determined pursuant to paragraph 1; and
c) ~55,000.00
This credit must be used within 30 years from the
date of contract execution. Interest will be assumed as
charged on the credit base at 5 1/2Z per annum.
This credit shall not apply to that portion of the
effluent discharged from property Owned by Roanoke which
is greater than 20,000 gallons per day.
Roanoke will not charge Botetourt for treatment at the
Roanoke Regional Se~age Treatment Plant of effluent
discharged from the property owned by Roanoke in the Coyner
Springs area of Botetourt County.
-3-
Botetourt County will acquire easements for the project,
but they will be a project expense chargeable to Roanoke
City. Roanoke City wlll provide the easement documents
including plats and legal descriptions to Botetourt County
for use in the easement acquisition process. If
condemnation is required, Roanoke City will reimburse
Sotetourt County for any and all expenses thereby incurred.
Roanoke will not charge Botetourt for easements required
for future extension of sewer lines on Roanoke's property
area as long as
shall have the
the design and
extension across
in the Coyner Springs
property. Roanoke City
review and approval of
proposed public sewer
property prior to
Roanoke owns the
granting
Botetourt
right to reasonable
location of any
its Coyner Springs
an easement for its
County shall be responsible for all
the City
survey, deed preparation or other legal costs and
preparation required for future easements donated by
Roanoke City in the Coyner Springs area of the County.
Location and width of the easement(s) to be by mutual
agreement for the duration of ownership of the property by
of Roanoke.
City of Roanoke
~lrecCor of Utilities & Operations
, Approved
Cloy Hanager
Dace
-5-
O~ce o~ ~h~ City C~erk
April 26, 1989
File #9
Mr. W. Robert Herbert, Chairman
Roanoke Regional Airport Corrgnission
Roanoke, Virginia
Dear Mr. Herbert:
At the regular meeting of the Council of the City of Roanoke held
on Monday, April 24~ 1989, Mr. Donald Manns, Shoe Shine
Concessionaire at the Roanoke Regional Airport, expressed concern
about the amount of rental fee he will be required to pay for
space in the new airport terminal which is proposed to increase
from $13.00 to $35.00 per square foot. He also expressed concern
that he will be required to lease 360 square feet of space
because the barber shop and the beauty salon is proposed to be
combined with the shoe shine concession, and that the proposed
location of the shoe shine concession will not be easily seen by
terminal patrons.
On motion, duly seconded and unanimously adopted, the matter was
,eferred to the Roanoke Regional Airport Cor~nission for con-
sideration and reply.
Sincere
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. Lee Garrett, Vice Chairman, Roanoke Regional Airport
Commission, P. O. Box 29800, Roanoke, Virginia 24018-0798
Mr. Donald W. Manns, 1428 Orange Avenue~ N. W., Roanoke~
Virginia 24017
Mr. Robert C. Poole, Airport Manager
Ms. Cathy S. Pendleton, Secretary, Roanoke Regional Airport
Corrgnission
Room 456 Municipal Building 215 C~urch Avenue S.W Roanoke. ",~rg~nia 24011 (703) 981-2541
Airport Commission
W. Robert Herbert, Chairman
L~e Garret't, Vice Chairman
Joe~ M. Schlanger
Bob L. Johnson
Kit B. Kiser
Robert C, Poole, Airport Manager
1635 Aviation Drive
Roanoke, Virginia 24012
(703) 981-2531
April 24, 1989
Mr. Donald W. Manns
1428 Orange Avenue, N.W.
Roanoke, VA 24017
Dear Mr. Manns:
Reference your appearance before City Council this date objecting
to the need to bid on 360 sq. ft. of concession space for a combination
barber/styling/shoe shine shop. Council referred your comments to the
Airport Commission.
I wish you could have made your views known to the Co~ission at
its April 19, 1989 meeting. Since proposals are due on April 28, 1989,
it seems only fair at this late date to allow those proposals to be
received as planned. I urge you to contact those other prospective
respondents who were present at the pre-proposal conference to work out
a method of sub-leasing a place for your stand from those persons.
The entire Airport Co~ission is interested and will take
affirmative action to see that Minority Business Enterprises are given
every opportunity to conduct business on the airport.
In response to your statement that Mr. Poole promised you would
have a spot to operate in the new terminal, Mr. Poole doesn't remember
any exact conversation but states he probably told you that existing
businesses would be given an opportunity to compete, with others, for
space.
Again, I urge you to get a list of prospective respondents from the
Airport Manager's office and contact them to see if a sub-lease
arrangement can be worked out. An alternative is for you to wait until
Friday (April 28) and see who makes a proposal, then see if you can work
out a sub-lease for your shoe shine operation.
The entire Commission will be advised of your remarks and concerns
as soon as a copy is received from the Roanoke City Clerk.
WRH:KBK:afm
cc:
Sincerely,
W. Robert Herbert
Chairman
Members, Roanoke Regional Airport Commission
Honorable Mayor and Members, Roanoke City Council
Airport Manager
ADDENDUM NO.
April 18, 1989
TO:
FROM:
SUBJECT:
Interested Parties
Roanoke Regional Airport Commission
Request for Proposals dated April 2, 1989
Barbershop/Beauty Salon/Shoeshine Concession
Roanoke Regional Airport
Roanoke, Virginia
On April 12, 1989 a pre-proposal conference was held at the
Airport during which various requests for interpretation and
modification of the RFP documents were made..The following
interpretations and modifications are in response to such
requests:
(1)
The proposal must be received at the office of the
Airport Manager, Roanoke Regional Airport, 1635 Aviation
Drive; Roanoke, Virginia 24102 no later than 4:00 p.m.
(local time), April 28, 1989.
(2) A drawing showing the location and dimensions of the
proposed concession area is attached hereto.
(3)
The minimum compensatory square footage rental referred
to in the Proposal Form (Appendix A page 3) is $35 per
square foot.
(4) Utilities shall be paid by the Commission.
(5) The Concession shall include the right to operate a
beauty salon in addition to a barbershop/shoeshine.
(6)
The proposal should indicate the proposed hours of
operation, it being understood that any changes in such
hours shall be coordinated with and approved by the
Airport Manager in order to maximize revenues and
provide service to the public during peak hours of
activity.
(7)
General security at the airport shall be provided by the
Commission, however, the Commission shall not be liable
for any acts of vandalism or casualty loss.
Robert C. Poole
Airport Manager
0
\
\
\
3G,.3~: \
,2,_40 ~'
30'-9
REQUEST FOR PROPOSALS
FOR
BARBERSHOP/SHOESHINE CONCESSION
ROANOKE REGIONAL AIRPORT
ROANOKE, VIRGINIA
April 2, 1989
Robert C. Poole
Airport Manager
1635 Aviation Drive
Roanoke, Virginia 24012
TABLE OF CONTENTS
Request for Proposals - Barbershop/Shoeshine
Concession
?
Appendix A Proposal Form
Appendix B - Qualification Form
Appendix C - Proposal Guaranty Bond Form
Appendix D - Performance and Payment Bond Form
.TO:
FROM:
SUBJECT:
REQUEST FOR PROPOSALS
Interested Parties
Roanoke Regiona! Airport Commission
Request for Proposals
Barbershop/Shoeshine Concession
Roanoke Regional Airport
Roanoke, Virginia
The Roanoke Regional Airport Commission (hereafter the
"Commission") invites all Interested Parties to submit proposals
to operate a barbershop/shoeshine concession (hereafter "the
Concession") in the new passenger terminal pursuant to the terms
and conditions of this Request for Proposals ("RFP"). The new
terminal is currently under construction and is expected to be
completed by September 1, ]989.
1. The Commission will make available concession space
in the new terminal. A plan depicting the general main concession
area is available from the Airport Manage~ upon request. The
premises will be delivered to the successful proposer as "shell
space" with concrete floors and with utilities stubbed to the
premises. The concessionaire will be required to make all other
improvements necessary to render the premises usable. Proposals
should include a layout of the amount of space the proposer
wishes to use for the Concession (including storage facilities),
renderings of the design and furnishing of the space, the amount
of capital the proposer will invest in completing the premises, a
description of the services to be offered, a proposal of proposed
percent of gross receipts to be paid by the proposer for the
Concession rights, and the space used in the Concession and other
1
data and information upon which the Commission may judge the
quality of the proposal.
2o The Conoession will be awarded to the
proposer which in the sole discretion of the Commission will
provide the best overall barbershop/shoeshine concession for the
public, but the Commission reserves the right to reject any
and/or all proposals or to reject some and accept others for
further consideration or study; and the sole right of the
Commission to negotiate specific additional terms and conditions
with the successful proposer is hereby asserted. In evaluating
proposals the Commission will consider, among others, the
following criteria: (a) the proposed percentage of gross
receipts payable to the Commission and (b) the fo]lowing
additional criteria:
* Capital improvements made'by proposer;
* Facility plans;
* Experience and reputation;
* Anticipated revenues;
* MBE/WBE participation;
* Overall quality and innovation of the proposal;
* Financial condition of proposer;
* Management plan;
* Marketing plan~
* and other objective and subjective criteria
determined in the discretion of Com~nission.
All proposers are required to furnish with their proposals the
information required by Qualification Form attached hereto as
Appendix B. If the proposer is a joint venture or a partnership,
the Qualification Form must be submitted separately for each
participant in the joint venture or partnership, except that the
submission of financial information may be limited to the assets
of the joint venture or partnership, if so indicated, in the
discretion of the proposer.
3. The successful proposer pursuant to this RFP will
'be required to enter into a five (5) year Concession AGreement
and Lease, ~n~a form provided by the Commission which wil!
incorporate the proposal and any other agreed upon terms and
conditions (hereinafter "Concession Agreement"). The Commission
wil! reserve the right to terminate said Concession AGreement at
any time after the first year of the term by paying for the
unamortized leasehold improvements.
4. Appendix A hereto is the Proposa! Form which must
be received at the office of the Airport Manager, Roanoke
Regional Airport, 1635 Aviation Drive, Roanoke, Virginia, 24012,
no later than 4:00 P.M. (]oca! time), April 21, 1989. A
preproposa! conference is scheduled to b~ held in the Airport
Manager's conference room at 10:30 A.M. on April 12, 1989.
5. The proposal must be submitted on an exact
reproduction of the Proposal Form, including any addenda which
may be issued, in sealed envelopes, plainly marked "PROPOSAL FOR
BARBERSHOP/SHOESHINE CONCESSION", together with proposer's name
and return address. The Proposal Guaranty specified in paragraph
7 of this RFP shall be submitted with and enclosed in the
envelope containing the completed Proposal Form.
6. In submitting the Proposal Form, the proposer
should note that distinctions are made in the form of execution
and supporting information required, depending upon whether the
~roposer is an individual, a partnership, or a corporation. The
Proposal Form must contain all information required of the type
of entity that proposer is.
7. Each proposal must be accompanied by a Proposal
Guaranty made payable to the Roanoke Regional Airport Commission
in the form of a cashier's check or a Proposal Guaranty Bond
identical to the form attached hereto as Appendix C, duly
executed by the proposer as principal and having as surety
thereon a surety company satisfactory to the Commission. The
Proposal Guaranty so furnished shall be in the amount of Five
Thousand Dollars ($5,000.00). Cash will not be accepted as a
proposer's Guaranty. Such check or Proposal Guaranty Bond shall
be submitted with the understanding that it shall guarantee that
(i) the proposal wilt not be withdrawn for a period of ninety
(90) days after the scheduled closing time for the receipt of
proposals as specified in paragraph 4 of this RFP~ (ii) within
fifteen (15) days of notification by the Commission of submission
of a successful proposal, proposer wi]] properly execute the
Concession Agreement and deliver it to the office of the Airport
Manager; and (iii) within fifteen (15) days of notification by
the Co~mission of the submission of a successful proposal,
proposer will furnish a Performance and Payment Bond in the form
identified in paragraph 9 of this RFP.
8. No proposal may be withdrawn after it is filed
unless the proposer makes request by letter or telegram, and such
a request is received prior to the time set for opening of
U-oposals. No proposal may be withdrawn after the scheduled
proposal closing time for a period of ninety (90) days. The
Commission reserves the right to reject any and all proposals or
to reject some and accept others for further consideration or
study; and the sole right of this Commission to negotiate
specific additional terms and conditions with one or more
proposer(s) Js hereby asserted.
9. The successful proposer must furnish the
Commission with a Performance and Payment Bond ~dentica] to the
form attached hereto as Appendix D, duly executed by the proposer
as principal and having as surety thereon a surety company
satisfactory to the Commission. The Performance and Payment Bond
shall be in an amount equal one (1) year's minimum compensatory
rental and shall guarantee that the proposer will fulfill all
terms and conditions of the Concession Agreement.
10. Proposer shall thoroughly examine and become
familiar with the Proposal Form, this RFP and all related
documents. Submission of a proposal shall constitute an
acknowledgment that the proposer has thoroughly examined and is
familiar with all documents. The failure or the neglect of a
proposer to receive or examine any document shall ]n no way
relieve it from any obligation with respect to its proposal or
the obligations that flow from making a successfu! proposal. No
claim based upon a lack of knowledge or understanding of any
document or its contents shall be allowed.
11. Every request for interpretation as to the meaning
5
of any provision of any document shall be made in writing and
delivered to the Airport Manager, 1635 Aviation Drive~ Roanoke,
Vfrginia, 24012, and must be received eight (8) business days or
more before the time announced for the receipt of proposals.
Every interpretation made to proposers will be made in the form
of an Addendum, which, if issued, will be sent by certified mai]
to all parties to whom the RFP has been issued, not later than
five (5) calendar days prior to the date fixed for the receipt of
proposals. In case any proposer fails to acknowledge receipt of
any such Addendum in the space provided in the Proposal Form, its
proposal will nevertheless be construed as though the Addendum
had been received and acknowledged, and submission of a proposal
shall constitute acknowledgment of the receipt of same. Only an
interpretation or correction stated in a written Addendum shall
be binding. THE COMMISSION WILL NOT BE RESPONSIBLE FOR ANY ORAL
REPRESENTATIONS.
12. The successful
notice by certified mail that
proposer will be given written
it will be awarded a concession,
and such notice shall state the date it is mailed. Within
fifteen (15) days of the date of mailing stated in such notice,
the successful proposer must deliver the Concession Agreement and
the Performance and Payment Bond referred to in paragraph 9 of
this RFP to the Commission by delivering them properly executed
to the Airport Manager's office. All such documents must be
accompanied by proof satisfactory to the Commission of their
proper execution. Until all of these documents have been
6
~gproved and the Concession Agreement signed by the Commission,
proposer shall have no vested right to be awarded the concession
and the Commission shall have no obligations hereunder but shall
be entitled to amend or abandon any procedures set forth in this
RFP and any relationships contemplated by any of the proposal
documents. The Commission reserves the right to cancel the award
of any concession without liability, except for the return of the
Proposal Guaranty to the proposer, at any time before the
aforesaid approval and the aforesaid execution of proposal
documents by the Commission.
13. Failure upon the part of the successful proposer
to comply with the requirements of the foregoing paragraph 12
within the time specified shall, in the sole discretion of the
Commission, be just cause for the annulment of any award to that
proposer and the forfeiture of the proposer's Proposal Guaranty
to the Commission, as liquidated damages for the loss that the
Commission will have thereby sustained. In such event the
Commission may elect either to accept another proposal or to
reject all other pending proposals.
14. The Commission will return or release all Proposal
Guaranties within ten (10) days after the award of the Concession
Agreement has been finalized.
15. Any party signing any bond herein required as
attorney-in-fact must file a certified copy of his power of
attorney with the bond. All bonds must be countersigned by a
resident Virginia agent of the surety with proof of agency
7
attached.
16. Without in any way limiting the Commission's right
in its discretion to reject any of all proposals, proposers are
advised that any of the following may be considered as sufficient
cause for the disqualification of a proposer and the rejection of
a proposal: (i) submission of more than one proposal hereunder
by an individual, firm, partnership or corporation under the same
or different names~ (ii) evidence of collusion among proposers;
(iii) the proposer's being in arrears on any existing contract
with the Commission (iv) the proposer's having defaulted on a
previous contract with the City of Roanoke or the Commission.
17. Proposals will be considered irregular and may be
rejected for omissions, alterations of form, additions not called
for, conditions, limitations, unauthorized alternate proposals or
other irregularities of any kind. The Con~nission reserves the
right to waive any such irregularities or informal/ties.
Robert C. Poole
Airport Manager
8
APPENDIX A
PROPOSAL FORM
Request for Proposals-Barbershop/Shoeshine Concession
Roanoke Regional Airport
Roanoke Regional Airport Commission c/o Airport Manager, Roanoke
Regional Airport, 1635 Aviation Drive; Roanoke, Virginia 24012
Submitted:
(Date)
By:
(Firm Name)
Gentlemen:
The undersigned hereby submits this proposal as "Proposer"
for a Barbershop/Shoeshine Concession (hereinafter "Concession")
in the Passenger Terminal at Roanoke Regional Airport
(hereinafter "Airport"). Proposer hereby declares that the only
person or persons interested in this Proposal as principal or
principals is or are named herein and that no person other than
herein mentioned has any interest in this Proposal or in the
Lease and Concession Agreement (hereinafter "Concession
Agreement") to be entered into; that this Proposal is made
without connection with any other person, company or parties
making a Proposal; and that it is in all respects fair and in
good faith without collusion or fraud. Proposer represents to
the Roanoke Regional Airport Commission (hereinafter
1
~Commission") that, except as may be disclosed in an Addendum
hereto, no officer, employee or agent of the Commission either
has or will have any interest, either directly or indirect]y, in
the business of the Proposer in the operation of the Concession,
and that no such person shall have any such interest at any time
during the term of the Concession, should it be awarded the
Proposer.
The Proposer further declares that it has examined the
Request for Proposals (hereinafter "RFP") and has read all of the
Addenda furnished prior to the opening of the Proposals, as
acknowledged be]ow, and that ,it has satisfied itself relative to
the Concession to be awarded.
Acknowledgment is hereby made of receipt of
Addenda (identified by number), since issuance of
Addenda No.
the following
the RFP.
Date
The Proposer
Form and
that all
For
hereby submits by enclosure the Qualification
supporting information required by the RFP and certifies
information so submitted is both accurate and complete.
the right to operate the Barbershop/Shoeshine Concession
at the Airport for a period of five (5) years, the Proposer
offers to pay the greater of:
(a) % of
products and services sold or
gross receipts from the sale of all
performed at Barbershop/Shoeshine
2
Concession, or
(b) the minimum compensatory square footage rental as
determined by the airport's consultant.
[Proposer is encouraged to provide in the form of a
narrative, construction plans, pro forma statements, and other
documentation such additional information as will enable the
Commission to evaluate the Proposal taking into consideration the
criteria specified in paragraph 2 of the RFP and such other
information as Proposer may deem to be pertinent.]
Should the Proposer be awarded the Concession, the following
is the address for the mailing of notices:
The Proposer
[check applicable blank]
has enclosed the following Proposal Guaranty:
to
preceding paragraphs, as applicable,
be forfeited to the Commission.
Iii Proposer is individual,
sign on this line]
A cashier's check for $5,000;
The completed Proposal Guaranty Form.
Proposer agrees that, in the event the Concession is
him and he fails
awarded
to comply with all of the requirements of the
the Proposal Guaranty shall
(SEAL)
(SEAL)
3
Request
APPENDIX B
OUALIFICATION FORM
for Proposals-Barbershop/Shoeshine Concession
Roanoke Regional Airport
sworn, deposes and says:
1. ["He" or
Affidavit on behalf of
· first being duly
"She"] is authorized
to give this
[name of
proposer unless proposer is an individual, in which case,
"himself" or "herself"] and (unless Affiant is an individual), a
copy of the relevant authorization [e.g., partnership agreement
or certified copy of corporate resolution] is attached.
2. [name of proposer] has met
all requirements necessary to fully authorize it to operate a
Barbershop/Shoeshine Concession in the Commonwealth of Virginia.
o
the following experience in
business:
[here
[name of proposer] has
the Barbershop/Shoeshine Concession
fully state experience]
operated such a concession business at
the p~st-five (5) years:
[name of proposer] has
the following airports in
[here state up to 10 airports]
5. The following is a listing of all public airports at
which [name of proposer] has had a
concession terminated either voluntarily or involuntarily prior
to the expiration of its terms, together with an explanation of
the reasons for termination and the name and telephone number of
a person associated with any such airport who may be contacted
for verification:
[here state all relevant information;
if "none", be sure to so state]
6. Attached hereto is 's [name
of proposer] latest financial statement. [If that of an
individual, he or she must include on the face thereof a sworn
statement that it is full and complete and it is given to the
Roanoke Regional Airport Commission ("Commission") in
consideration for being considered as an applicant for a
concession at Roanoke Regional Airport. Proposer must also state
the name and address of the proposer's bank or financial advisor
who has been authorized by the proposer to assist the Commission
in verifying the accuracy
financial statement.]
7. [If applicable,
of information submitted on the
provide the following information.]
[name of proposer] has a
franchise relationship with
company that is not itself a proposer· on which
[name of proposer] relies in part
for products or
strvices. [name of proposer]
has a right to rely on such products or services for the entire
term of the proposed concession agreement as demonstrated by
[state facts upon which bidder relies]
by the terms of the enclosed copy of the franchise agreement
between [name of proposer] and __
[name of franchiser].
and
Sworn to and
me this
1989.
subscribed before
day of
Signature
of Affiant
Notary Public
My Commission Expires:
(Seal)
APPENDIX C
PROPOSAL GUARANTY BOND FORM
Request for Proposals-Barbershop/Shoeshine Concession
Roanoke Regional Airport
[Not necessary if cashier's check is submitted]
COMMONWEALTH OF VIRGINIA )
)
COUNTY OF )
KNOW ALL MEN BY THESE PRESENTS,
as Principal, and
licensed to do business in the
PROPOSAL
SS GUARANTY BOND
that we,
Commonwealth
of Virginia, as
Surety, are held and firmly bound unto the Roanoke Regional
Airport Commission ("Commission") in the penal sum of Five
Thousand Dollars ($5,000.00) 1.awful money of the United States,
for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators and successors,
jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted the attached Proposal,
dated , 1989, for the Barbershop/Shoeshine
Concession at Passenger Terminal of the Roanoke Regional Airport,
Roanoke, Virginia.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
that if the Principal shall not withdraw said Proposal for a
period of ninety (90) days after , 1989, and shall
within fifteen (15) days of notification by the Com~nission of
submission of a successful proposal deliver to the Commission's
Airport Manager properly executed a Concession Agreement and
~,ase and a Performance and Payment Bond in accordance with said
Proposal: then the above obligations shall be null and void:
otherwise, to remain in full force and effect.
IN WITNESS WHEREOF, the above bounded parties have executed
this instrument under their severa] seals this day of
A.D., 1989, the name and corporate seal of
each corporate party being hereto affixed and these presents duly
signed by its undersigned representative, pursuant to authority
of its governing body.
In the Presence of:
Address
[If Corporation, affix seal
and attach Certificate as to
Corporate Principal]
)
) as
)
to
.(SEAL)
Principal
Address
Surety
Attest:
By:
Address
Request
APPENDIX D
PERFORMANCE AND PAYMENT BOND FORM
for Proposals-Barbershop/Shoeshine Concession
Roanoke Regional Airport
COMMONWEALTH OF VIRGINIA )
) ss
COUNTY OF )
PERFORMANCE
AND
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS, that we,
as Principal, and ,
licensed to do business in the Commonwealth of Virginia, as
Surety, are held and firmly bound unto the Roanoke Regional
Airport Commission ("Com~nission"), in the penal sum of
($ ) Dollars [herein must be inserted
an amount equal to one (1) year's minimum compensatory rental
pursuant to the Concession Agreement] lawful money of the United
States, for the payment of which sum well and truly to be made,
the Principal and Surety bind themselves, their heirs, executors,
administrators, and successors and assigns, jointly and
seuera]]y, firmly by these presents.
WHEREAS by the Concession Agreement and Lease dated
, 1989 ("Concession Agreement"), and in consideration
of the minimum guarantee, percentage fees, charges, covenants and
agreements contained therein to be paid and performed by the
Principal, the Commission has granted unto said Principal the
right to operate a Barbershop/Shoeshine Concession at Roanoke
Regional Airport as more fully described and for a term as set
~rth in said Concession Agreement, a copy of which is attached
hereto and made part hereof.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
that if Principal, its executors, administrators, successors and
assigns shall promptly and faithfully perform the Concession
Agreement, according to the terms, stipulations or conditions
thereof, then this obligation shall become null and void;
otherwise to remain in full force and effect.
PROVIDED, HOWEVER, that no suit, action or proceeding by
reason of any default whatever shall be brought on this Bond
after two years from the day .on which the term of the Concession
Agreement expires.
AND PROVIDED, that any amendments which may be made in the
terms of the Concession Agreement or any forbearance on the part
of either the Commission or the Principa! to the other shall not
in any way release the Principal and the Surety or Sureties, or
either or any of them, their heirs, executors, administrators,
successors or assigns from their liability hereunder, notice to
the Surety or Sureties of any such amendments or forbearance
being hereby waived.
IN WITNESS WHEREOF, the above bounded parties have executed
this instrument under their several seals, this day of
A.D., 1989, the name and corporate seal
of each corporate party being hereto affixed and these presents
d[~y signed by its undersigned representative, pursuant to
authority of its governing body.
In the Presence of:
AS TO
Principa]
(SEAL)
[If Corporation, affix seal
and attach Certificate as to
Corporate Principal]
Address
Surety
By:.
Address
Attest:
(Seal)
CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am
the Secretary of the corporation named as Principal in the
foregoing Performance and Payment Bond; that
who signed the said Bond on behalf of the Principal, was
then of said corporation; that ] know
his signature, and his signature thereto is genuine, and that
said Bond was duly signed, sealed and attested for and in behalf
of said Corporation by authority or its governing body.
(Corporate Seal)
COMMONWEALTH OF VIRGINIA
COUNTY OF
Before me, a notary public duly
acting personally appeared:
commissioned,
qualified and
to me well known, who being by me first duly sworn upon oath says
that he is the attorney-in-fact for the
and that he has been authorized by
to execute the foregoing Performance and
Payment Bond on behalf of the Principal named therein in fauor of
the Roanoke Regional Airport Commission.
Subscribed and sworn to before me this day of __
, A.D., 1989.
Notary Public
My Commission Expires:
CERTIFICATE AS TO CORPORATE PRINCIPAL
_, certify that ! am
I,
the Secretary,of the corporation named as Pril~cipal in the
foregoing Proposal Guarantee Bond; that
_, who signed the said Bond on behalf of the Principal, was then
of said corporation; that I know his
signature, and bis signature thereto is Genuine, and that said
Bond was duly signed, sealed and attested for and in behalf of
said Corporation by authority or its governing body.
(Corporate Seal)
COMMONWEALTH OF VIRGINIA
COUNTY OF
Before me, a notary public
acting personally appeared:
duly commissioned,
qualified and
to me well known, who being by me first duly sworn upon oath says
that he is the attorney-in-fact for the
and that he has been authorized by
to execute the foregoing Proposal Guarantee
Bond on behalf of the Principal named therein in favor of the
Roanoke Regional Airport Commission.
Subscribed and sworn to before me this . day of __
A.D,, 1989.
My Commission Expires:
Notary Public