HomeMy WebLinkAboutCouncil Actions 03-20-89 29494
(Bowles)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
March 20~ 1989
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All present.
The invocation will be delivered by The Reverend Gary N.
Curtis, Pastor~ Mt. Zion African Methodist Episcopal Church.
Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Mrs. Marion Crenshaw, Youth Coordinator, introduced students
from Hamburg, Germany and Narita, Japan, who were par-
ticipating in an Exchange Student Program at Patrick Henry
High School.
BID OPENINGS
Bids for construction of the Roanoke Valley Graduate
Center in the Municipal Parking Garage at 111 Church
Avenue~ S. W.
Nine bids were referred to a con~nittee composed of
Messrs. Robert A. Garland~ Chairman~ William F. Clark
and Kit B. Kiser.
B. Bids for construction of a box culvert storm drain on
Southern Hills Lane~ S. W.
Seven bids were referred to a con~nittee composed of
Messrs. Robert A. Garland, Chairman~ Kit B. Kiser and
William F. Clark.
PUBL lC HEARINGS
Public hearing on the issuance of general obligation
school bonds of the City, in an amount not to exceed
$170,758.74, to finance the purchase of equipment
through the Governor's Educational Technology
Initiative Procurement and Financing Program for school
purposes.
Adopted Ordinance No. 29495 on first reading. (7-0)
C-1
C-2
C-3
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the special and regular meetings of Council held
on Monday, November 28, 1988; the regular meeting held on
Monday, December 12, 1988; the special meeting held on
Wednesday, December 14, 1988; and the regular meetings held on
Monday, December 19, 1988, and Tuesday, December 27, 1988.
RECOMMENDED ACTION:
Dispense with the reading thereof and
approve as recorded.
A corr~nunication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
Qualification of Mr.
Roanoke Regional Airport
ending March 9, 1993.
Kit B. Kiser as a member of the
Commission for a term of four years
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
A communication from Ms. Audrey M. Franklin, General
Registrar, recon~nending appropriation of $32,000.00 to
the Electoral Board budget to provide necessary funds
to conduct a Special Bond Election on April 11, 1989,
and a Republican Primary Election on June 13, 1989.
Adopted Budget Ordinance No. 29496. (7-0)
2. A report of the City Manager concurring in the above
request.
Received and filed.
be
A communication from the Roanoke City School Board recom-
mending appropriation of $787,866.00 from the Capital
Maintenance and Equipment Replacement Fund to be used for
Highland Park Elementary School construction costs and
equipment modernization, school equipment replacement,
purchase of school activity buses~ roof renovations, faci-
lity maintenance, asbestos abatement for roofs, and school
paving needs.
Adopted Budget Ordinance No. 29497. (7wO)
A communication from Mr. Robert E. Glenn, Attorney, repre-
senting the Industrial Development Authority of the City of
Roanoke, requesting approval of a plan to assist FiberCom,
Inc., in purchasing certain equipment to be used in its
manufacturing operations at 3353 Orange Avenue and 3361
Melrose Avenue, N. W.,; to renovate its manufacturing faci-
lities at 3361 Melrose Avenue, N. W.; to provide additional
manufacturing facilities at 3353 Orange Avenue, N. W.; and
to refund its $650,000.00 Industrial Development Revenue
Bond dated October 15, 1985, and its $1,500,000.00
Industrial Development Revenue Bond dated December 20,
1984, by issuance of industrial development revenue bonds,
in an amount not to exceed $2,500,000.00.
Adopted Resolution No. 29498. (7-0)
Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
A report recon~nending that Council schedule a public
hearing for Monday, April 10, 1989~ at 7:30 p.m., on
the proposed 1989-1990 Community Development Block
Grant Program.
Concurred in the request,
hearing for Monday, April
the Council Chamber.
and scheduled a public
10, 1989~ at 7:30 p.m.~ in
A report recommending appropriation of $400,000.00 pre-
sently set aside in the 1988-89 Capital Maintenance and
Equipment Replacement Program to provide funds for
facade cleaning and minor structural repairs to the
historic buildings at 118-124 Campbell Avenue, S. W.
Adopted Budget Ordinance 29499. (7-0)
(3)
10.
b. Director of Finance:
1. A financial report for the month of February, 1989.
Received and filed.
c. City Attorney:
1. A report relating to efforts to collect debts owed to
the City for calendar year 1988.
Received and filed.
Reports of Committees:
A report of the committee appointed to tabulate bids
received for renovation of space in the Church Avenue
Parking Garage in order to house the Roanoke Valley
Graduate Center. Council Member Robert A. Garland,
Chairman.
Adopted Ordinance No. 29494. (7-0)
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29491, on second reading, accepting the bid
of Breakell, Inc., for replacement of chemical feeders for
the Carvins Cove Filter Plant and related work, upon cer-
tain terms and conditions, and awarding a contract there-
for; authorizing the proper City officials to execute the
requisite contract for such work; and rejecting all other
bids made to the City for the work.
Adopted Ordinance No. 29491. (7-0)
Motions and Miscellaneous Business:
Inquiries and/or corr~ents by the Mayor and members of City
Council.
Vacancies on various authorities, boards~ commissions and
committees appointed by Council.
Other Hearings of Citizens:
Reappointed Messrs. Hugh A. Meagher, George A. McLean~ Jr.~ and
Clifford A. Har~mer, to the Fair Housing Board.
Appointed Daniel Karnes to the Fair Housing Board.
Appointed Rebecca L. Carter to the Youth Services Citizen Board·
Appointed Catherine Womack to the Roanoke Neighborhood
Partnership Steering Cowrdittee.
(4)
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of ~ M~or
~arch 20, 1989
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and corr~nittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
Noel C. Taylor
Mayor
NCT: se
~:~om 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444
C~ce o~ the City Cte~
March 22, 1989
File #9-15
Mr. W. Robert Herbert, Chairman
Roanoke Regional Airport Corr~nission
Roanoke, Virginia
Dear Mr. Herbert:
This is to
member of
four years
advise you that Mr. Kit B. Kiser has qualified as a
the Roanoke Regional Airport Corr~nission for a term of
ending March 9, 1993.
Sincerelyt
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Ms. Cathy S. Pendleton,
Comwission
Secretary, Roanoke Regional Airport
Room 456 Municipal Buildinc:j 2t5 Church Ave,que SW Roanoke, V~rglnia 24011 (703) 981-2541
0--¸2
O'~'~t~ ~o'r Affirn~afion of Office
Stat~ ot Vi~'ginia. ~it~I of Roanoke, ~ .~:
Kit ~. Ki~er
I, ., do ~lemnly swear (or
I w~l sup~rt the Constitution of the United S~tes, and the Constitution of the State of Virginia, and that
I will faithfully and impa~ially discharge and perform all the duties incumbent upon me aa
a memb~ ~ tLe Roanok~ ~.egi,;:,~a~ Air~c~:L Cop~m. Ls~i~?~ ;c'~ a t~r,v
according to the best of my ability. So help me God.
Subscribed and sworn to before ~ne, this
· Deputy Clerk
Office of the CiW Cled~
March 22, 1989
File #60-189-40
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29496, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, transferring $32,000.00 from the General Fund
Contingency to the budget of the Registrar, to provide necessary
funds to conduct a Special Bond Election on April 11~ 1989~ and a
Republican Primary Election on June 13, 1989, which Ordinance No.
29496 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 20, 1989.
Sincerely,
Mary F. Parker~ CMC
City Clerk
MFP:ra
Eno.
pc: Mr. W. Robert
Ms. Audrey M.
Herbert, City Manager
Franklin, General Registrar
ROOm 456 Municipal Building 215 Church Avenue SW Poanoke V~rg~nia 240t t (703) 981-2541
AN ORDINANCE
the 1988-89 General
emergency.
WHEREAS, for
Government of the
exist.
THEREFORE,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March, 1989.
No. 29496.
to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part: ~
Appropriations
General Government
Registrar (1-6) .....................
Non-departmental
Contingency - General Fund (7) ......
7,856,849
197,825
12,023,586
676,999
1) Overtime Wages (001-010-1310-1003) $ 1,000
2) Temporary
Employee Wages (001-010-1310-1004) 3,150
3) Fees for Prof.
Services (001-010-1310-2010) 25,430
4) Advertising (001-010-1310-2015) 1,000
5) Telephone (001-010-1310-2020) 800
6) Admin. Supplies (001-010-1310-2030) 620
7) Contingency (001-002-9410-2199) (32,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
March 20, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Funding for Special Bond & Republican Primary Elections
Background
A. Special Bond Election has been called by City Council for
April ll, 1989.
B. Republican Primary Election has been approved by the General
Assembly for June 13, 1989.
II.
Current Situation
A. Budget for FY 1988-89 did not include funding for these
two additional elections.
B. Additional funding will be required to conduct the elections,
compensate election officials, pay for advertising, programming
machines and other administrative costs. (See breakdown of
request by line on "Attachment A."
III. Issues
A. Legal issues define the Electoral Board's responsibilities
established by State Code.
B. Timing requirements mandated by State Code.
IV. Alternatives
City Council approve additional appropriation of $32,000
to Electoral Board budget.
I. Legal issues will be satisfied.
2. Timing requirement will be satisfied.
3. Funding is available in the General Fund Contingency
account number 001-002-9410-2199.
Recommendation is that City Council concur with Alternative "A"
and transfer funding for a Special Bond Election and Republican
Primary Election from the General Fund Contingency account
number 001-002-9410-2199 to the Electoral Board accounts as
shown on "Attachment A."
Respectfully submitted,
Audrey M. Franklin
General Registrar
CITY OF ROANOKE:
INTERDEPARTM ENT COMMUNICATION
ATTACHMENT A
DATE:
February 8, 1989
TO:
FROM:
SUBJECT.
David H. Dew, Budget Administrator
Audrey M. Franklin, Re§istrarP(~
Request for Additional Funds Account #OOlOlO1310
We do not have sufficient funds in our 88-89 budget to cover the cost of the
two elections that have been scheduled before the end of the fiscal year.
City Council has called a Special Bond Election for April ll and a Republican
Primary will be held June 13. Therefore, we will need approximately $32,000
additional funds to cover the cost of these two elections and a line item
breakdown is as follows:
(]O03)Overtime
70 hrs.overtime @ $14.25
$ 1,000
(1004) Te~orary E~&oloyees
500 hrs.$ $6.30 for programming and
delivering machines, officers' training
class and election day service
(2010) Fees for Professional Services
33 Chief Officers ~ $llO ($3630)
108 Officers @ $75 (8100)
Custodians 24 @ $30 ( 720)
Witnessing Ballots ( 20)
Fee for use of Church ( 30)
Police Officer ( 215)
Total $12,715 x 2 Elections
3,150
25,430
(20]5) Advertisinq
Advertising 2 notices for each election 1,000
(2020)Telephones
Install 3 services and telephone rental
for 2 elections
800
(2030) Administrative Supplies
Ballot Printing
Truck Rental 2 days e $65 + .20 mi. for
2 elections
620
~,000
Roanoke, Virginia
Marc~ ZO~
Honorable Mayor and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Funding for Special Bond and Republican Primary Blections
This is to concur in the Regtstrar's report regarding the above-referenced
matter.
WRH:EBRJr:mp
cc: City Attorney
Director of Finance
Respectfully submitted,
~ober t Herbert
City Manager
Office of the Ci~Clerk
March 22, 1989
File #60-446-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29497, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, providing for the transfer of $787,866.00 from
the Capital Maintenance and Equipment Replacement Fund to the
Education budget, to be used for Highland Park Elementary School
construction costs and equipment modernization, school equipment
replacement, purchase of school activity buses, roof renovations,
facility maintenance, asbestos abatement for roofs, and school
paving needs, which Ordinance No. 29497 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday,
March 20, 1989.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. James M. Turner~ Chairman, Roanoke City School Board,
P. 0. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley~ Executive for Business Affairs and
Clerk of the Board~ P. 0. Box 13105, Roanoke~ Virginia 24031
Room 456 Municipal Building 215 Church Avenue SW Roanoke V]rglnici 24011 (703) 981-2541
AN ORDINANCE
the 1988-89 General
emergency.
WHEREAS, for
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March. 1989.
No. 29497.
to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an en~rgency is declared to
THEREFORE, BE IT ORDAINED by' the Council of the City of
Roanoke that certain sections 'of the 1988-89 General F~d
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Education
Facilities (1-8) ...................................
$58,621,523
1,175,840
Fund Balance
Reserved CMER~ - Schools (9) ....................... $ 150,000
1) Highland Park
Equipment
2) School Equipment
3) Replacment of
School
Activity Buses
4) Roof Renovation
5) Facility Maint.
6) Asbestos Removal
- Roofs
7) Highland Park
Construction
8) School Paving
Projects
9) Reserved CMERP -
Schools
(001-060-6004-6200-0821)
(001-060-6004-6200-0822)
(001-060-6004-6676-0808)
(001-060-6004-6681-0809)
(001-060-6004-6681-0821)
.(001-060-6004-6681-0829)
(00i-060-6004-6681-0851)
(001-060-6004-6682-0829)
(001-3324)
$ 117,866
85,000
75,000
75,000
55,000
100,000
250,000
30,000
(787,866)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
CiTY OF ROANOKE, VA,
March 20, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request For the Appropriation of CMERP
Funding
I have reviewed the attached request for the
appropriation of CMERP funds for the School Board. The School
Board received an allocation of CMERP funding from FY88 in the
amount of $1,540,000. After this request of $787,866, the School
Board will have a remaining available balance of $150,000 in
CMERP funding. This request is to be used for equipment
purchases, building repairs, and renovations and painting.
I recommend that you concur with this request of the
School Board.
JMS/kp
Attachment
James NL Turner, Jr., Chairman
Sallye T. Coleman, Vice Chairman
Donald 8ottol
Roanoke
City School Board
P.O Box 13105. ~. Virginia 24G31 ·
Mofllvn C. Cu~ls
Ed~i~ fi. Felnour
70~-981 ~2~81
March 8, 1989
WIIIiom White, Sr.
Frank P. Tota, Supe~r~endent
Richard L I~elley, Clerk of the Boc~d
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke' City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of March 7,
1989, the School Board respectfully requests City Council to appropriate
$787,866 from the Capital Maintenance and Equipment Replacement Fund to be
used for Highland Park construction costs and equipment modernization,
school equipment replacement, purchase of school activity buses, roof
renovations, facility maintenance, asbestos abatement for roofs, and school
paving needs.
· The School Board appreciates the approval of this request.
Sincerely, / ,,~ /~
'chard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William r. Murray; Jr.
Mr. Kenneth F. Mundy, Jr.
r. W. Robert Herbert
r. Wilburn C. DibJing
r. Joel M. Schlanger'.(with accounting details)
Excellence in Education
ROANOKE CITY $CgOOL BOARD
Roanoke, Virginia
~PPROPRX~TZON REQUEST
Capital Maintenance and Equipment Replacement Fund
Request IV
001-060-6004-6200-0821
001-060-6004-6200-0822
001-060-6004-6676-0808
001-060-6004-6681-0809
001-060-6004-6681-0821
00~-060-6004-6681-0829
001-060-6004-6681-0851
001-060-6004-6682-0829
Appropriation Unit iD1
Highland Park Equipment
School Equipment
Replacement of School Activity Buses
Roof Renovation
Facility Maintenance Equipment
Asbestos Removal- Roofs
Highland Park Construction
School Paving Projects
$ 117,866.00
85,000.00
75,000.00
75,000.00
55,000.00
100,000.00
250,000.00
..30~000.00
$ 787r866.00
The above appropriation represents the fourth request for proceeds from the
1989 Capital Maintenance and Equipment Replacement Fund. The balance of the
Capital Maintenance and Equipment Replacement Fund is $0.
March 7, 1989
Or, ce of ~he CiW Clerk
March 22, 1989
File #207-472
Mr. Robert E. Glenn, Attorney
P. 0. Box 2887
Roanoke, Virginia 24001
Dear Mr. Glenn:
I am enclosing copy of Resolution No. 29498, approving the plan
of financing of the Industrial Development Authority of the City
of Roanoke~ Virginia~ for the benefit of FiberCom~ Inc.~ to the
extent required by Section 147 of the Internal Revenue Code of
1986, as amended, which Resolution No. 29498 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday~ March 20, 1989.
Sincerely~ i~/~_
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
Mr. Jack C. Smith, Chairman, Industrial Development
Authority, c/o Roanoke Valley Chamber of Commerce, 14 West
Kirk Avenue, Roanoke, Virginia 24011
Mr. W. Robert Herbert, City Mar~ager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Brian J. Wishneff, Chief of Economic Development
Room 456 Municipal Building 215 Church Awe~ue SW Roanoke Wrg~nia 240t t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of March, 1989
No. 29498
A Resolution approvinu the plan of financing of the
Industrial Development Authority of the City of Roanoke,
Virginia, for the benefit of Fibercom, Inc., to the extent
required by Section 147 of the Internal Revenue Code of
1986, as amended.
WHEREAS, the Industrial Development Authority of the
City of Roanoke, Virginia (the "Authority"), has considered
the application of Fibercom, Inc. (the "Company"), whose
principal office is at 3353 Orange Avenue, Roanoke,
Virginia, requesting the Authority to issue up to
$2,500,000.00 of its industrial development revenue bonds
(the "Bonds) to assist the Company to (1) purchase certain
equipment to be used in its manufacturing operations at 3353
Orange Avenue and 3361 Melrose Avenue; (2) renovate its
manufacturing facilities at 3361 Melrose Avenue; and (3)
provide additional manufacturing facilities at 3353 orange
Avenue, all in the City of Roanoke, Virginia (the "Bonds");
and to refund its $650,000.00 Industrial Development Revenue
Bond dated October 15, 1985, and its $1,500,000.00
Industrial Development Revenue Bond dated December 20, 1984
(the "Prior Bonds"), the proceeds of which were used to
finance the acquisition and equipping of certain
manufacturing facilities at 3353 Orange Avenue, in the City
of Roanoke, Virginia, and has held a public hearing thereon
on March 7, 1989.
WHEREAS, Section 147(f) of the Internal Revenue Code of
1986, as amended ("the Internal Revenue Code"), provides
that the governmental unit having jurisdiction over the
issuer of revenue bonds and over the area in which any
facility financed with the proceeds of revenue bonds is
located must approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of
the city of Roanoke, Virginia (the "city"), the Project is
to be located in the City and the Council of the City of
Roanoke, Virginia (the "Council") constitutes the highest
elected governmental officials of the City; and
WHEREAS, the Authority recommends that the Council
approve the issuance of the Bonds; and
WHEREAS, a copy of the Authority's resolution approving
the issuance of the Bonds, subject to the terms to be agreed
upon, and a certificate of the public hearing has been filed
with the Council.
THERefORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the issuance of the aforesaid
Bonds by ~he Authority for the benefit of the Company, as
required by Section 147(f) of the Internal Revenue Code, to
permit the Authority to assist in the financing of the
Project and the refunding of the Prior Bonds.
2
2. The approval of the issuance of the Bonds, as
required by Section 147(f) of the Internal Revenue Code,
does not constitute an endorsement to a prospective
purchaser of the Bonds of the creditworthiness of the
Project or the Company, and, as required by Section
15.1-1380 of the Code of Virginia of 1950, as amended, the
Bonds shall provide that neither the city nor the Authority
shall be obligated to pay the Bonds or the interest thereon
or other costs incident thereto except from the revenues and
moneys pledged therefor and neither the faith or credit nor
the taxing power of the Commonwealth, the City nor the
Authority shall be pledged thereto.
3. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
city Clerk
3
(703) 34'~ - 3000
March 10, 1989
HAND DELIVERED
Members of the Roanoke city Council
c/o Mary F. Parker, Clerk
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re: Industrial Development Authority
Bond Financing for FiberCom, Inc.
Gentlemen and Mrs. Bowles:
The Industrial Development Authority of the City of
Roanoke, Virginia (the Authority), has held a public hearing
for Fibercom, Inc., which is requesting a bond financing of
$2,500,000.00 to assist the Company to (1) purchase certain
equipment to be used in its manufacturing operations at 3353
Orange Avenue and 3361 Melrose Avenue; (2) to renovate its
manufacturing facilities at 3361 Melrose Avenue; (3) to
provide additional manufacturing facilities at 3353 Orange
Avenue, in the City of Roanoke, Virginia; and (4) to refund
its $650,000.00 Industrial Development Revenue Bond dated
October 15, 1985 and its $1,500,000.00 Industrial
Development Revenue Bond dated December 20, 1984, the
proceeds of which were used to finance the acquisition and
equipping of certain manufacturing facilities at 3353 Orange
Avenue, in the City of Roanoke, virginia..
Enclosed is the formal information package explaining
the project and a form of resolution to be submitted for
action at your March 20 meeting.
Cordially
Robert E. Glenn
bgm:0042077
Enclosures
CERTIFICATE OF PUBLIC HEARING
The undersigned, Margaret R. Baker, secretary of the
Industrial Development Authority of the City of Roanoke,
Virginia (the Authority), does hereby certify as follows:
1. Publication of Notice of a public hearing of the
Authority in accordance with the provisions of §15.1-1378.1
of the Code of Virginia, 1950, as amended, was made on
February 21 and February 28, 3989, in the Roanoke Times and
World News, a newspaper of general circulation published in
the City of Roanoke, Virginia. A copy of the Notice and a
Certificate of Publication is attached hereto as Exhibit A.
2. The Authority held a public hearing as advertised
on March 7, 1989.
3. No comment from the general public was received by
the Authority at the public hearing.
4. At a special meeting of the Authority on March 7,
1989, at which a quorum of the directors of the Authority
was present and acting throughout, the Authority adopted its
resolution, a copy of which is attached hereto as Exhibit B.
5. Attached hereto as Exhibit C is an inducement
resolution adopted by the Authority at a special called
meeting held January 17, 1989.
6. Attached hereto as Exhibit D is a fiscal impact
statement in conformance to § 15.1-1378.2 of the Code.
Attachments:
A - Copy of Notice
B - Resolution
WITNESS my hand this ~__ day of~March,.~ 1989.
Ind~ ~ial Deve 1 opment ~Trt~ho r ~t y
of city of Roanoke, ~rgi~ia
and Pubi~sher's Cert~f}cate
C - Inducement Resolution
D - Fiscal Impact Statement
2
STATE OF VIRGINIA
CITY DF ROANOKE
AFFIDAVIT UF
PUBLICATION
i, (THE UNDERSIGNED} AN AUTHORIZED
REPRESENTAFIVE CF THE TINES-WORLD COR-
PORATIONt WHICH CQRPORATION IS PUbLiSHER
OF lmc ROANOKE TIMmS & WC~LD-NLWS, A
DAILY NE~SPAPE~ PUGLISHED IN ROANUKE~
THE STATE UF ViRGINIA~ ~G CEKTiFY THAT
TH~ A~NcXLG ;~UTICE .AS PUDLiSD~D IN SAiD
NENSPAPERS UN THc FOLLGmI~ D~TES
02/21/U9 HORNIN~
02/28/89 MOANIN~
~,ITNESS, TmlS IST DAY-.OF MARCH
~bTMOF<IZEO SIC~NATuRE
Exhibit A
RESOLUTION OF THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF
THE CITY OF ROANOKE, VIRGINIA
WHEREAS, there have been described to the Industrial
Development Authority of the City of Roanoke, Virginia (the
Authority) the plans of FiberCom, Inc. (the Company) to (1)
purchase certain equipment to be used in its manufacturing
operations at 3353 Orange Avenue and 3361 Melrose Avenue; (2)
to renovate its manufacturing facilities at 3361 Melrose
Avenue; and (3) to provide additional manufacturing facilities
at 3353 Orange Avenue (collectively, the Project).
WHEREAS, the Company, both in its application submitted
to the Authority, which is attached hereto, and in its
appearance before the Authority, has described the benefits
to the City and has requested the Authority to agree to issue
its revenue bonds or notes, under the Virginia Industrial
Development and Revenue Bond Act (the Act), in such amounts
as may be necessary to finance the cost of the Project;
BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA:
1. It is hereby found and determined that the location
of the Project in the City will promote the health and
welfare of the residents of the City and surrounding areas,
Exhibit B
will be in the public interest and will be consistent with
the purposes of the Act.
2. To induce the Company to establish the Project in
the City, the Authority hereby agrees, subject to required
approvals and the compliance of the proposed issue with
applicable law, to assist the Company in every reasonable way
to finance the Project and, in particular, to undertake the
issuance of one or more of its revenue bonds or notes (the
Bonds) therefor, in one or more issues, in amounts now
estimated not to exceed $1,000,000.00, upon terms and condi-
tions to be mutually agreed upon between the Authority and
the Company. The Authority and the Company will enter into
an installment sale or other agreement or agreements which
will provide payments to the Authority sufficient to pay the
principal of and premium, if any, and interest on the Bonds
and to pay all other expenses in connection with the Project.
The Bonds shall be issued in form and pursuant to terms to be
set by the Authority.
3. It having been represented to the Authority that it
is necessary to proceed immediately with the Project, the
Authority hereby agrees that the Company may proceed with
plans for the Project, enter into contracts for renovation
and equipping and take such other steps as it may deem
appropriate in connection therewith, provided that nothing
herein shall be deemed to authorize the Company to obligate
the Authority without its consent in each instance to the
payment of any monies or the performance of any acts in
connection with the Project. The Authority agrees that the
Company may be reimbursed from the proceeds of the Bonds for
all costs so incurred by it.
4. All costs end expenses in connection with the
financing of the Project, including the fees and expenses of
bond counsel and Authority counsel, shall be paid from the
proceeds of the Bonds. If for any reason the Bonds are not
issued, it is understood that all such expenses shall be paid
by the Company and that the Authority shall have no responsi-
bility therefor.
5. The Authority intends that the adoption of this
resolution be considered as "official action" toward the
issuance of the Bonds within the meaning of the regulations
issued by the Internal Revenue Service pursuant to Section
103 of the Internal Revenue Code of 1986, as amended.
6. The Authority shall perform such other acts and
adopt such further resolutions as may be required to imple-
ment its undertakings as hereinabove set forth, and if
requested by the Company, it will make application to the
Internal Revenue Service for such tax rulings as may be
necessary in the opinion of bond counsel. To that end, the
Chairman or Vice Chairman of the Authority is hereby author-
ized to execute an appropriate power of attorney naming
counsel selected by the Company for such purposes.
3
7. The Authority shall accept from or on behalf of the
Company conveyance of title to the Project and any land on
which the Project is located and any other property to be
mortgaged, pledged or otherwise provided ss security for the
Bonds. The officers of the Authority are hereby authorized
and directed to accept and have recorded, if appropriate,
proper instruments of title with respect to the Project and
any other personal property and any proper deed or deeds in
connection with such conveyance. If for any reason the Bonds
are not issued, the Authority shall convey the Project and
such land and any such other property to the Company or to
such other person or persons as the Company may request,
without cost other than the expense of preparation and
recordation of instruments of title and deeds of conveyance.
8. The Authority hereby recommends that the City
Council of the City (the Council) approve the financing of
the Project and the issuance of the Bonds.
9. The officers of the Authority are hereby authorized
and directed to deliver to the Council (a) a reasonably
detailed summary of the comments expressed at the public
hearing held with respect to the issuance of the Bonds, (b) a
fiscal impact statement concerning the Project and the Bonds
in the form specified in Section 15.1-1378.2 of the Code of
Virginia, and (c) a copy of this resolution, which consti-
tutes the recoramendation of the Authority that the Council
4
approve the financing of the Project, and the issuance of the
Bonds.
10. This resolution shall take effect immediately upon
its adoption.
RESOLUTION OF THE
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
WHEREAS, heretofore on January 17, 1989,
Development Authority of the City of Roanoke,
Authority), at the request and upon the basis
the Industrial
Virginia (the
of
representations made by representatives of FiberCom, Inc.
(the Company), adopted a resolution (the Inducement
Resolution) undertaking to assist the Company to (1)
purchase certain equipment to be used in its manufacturing
operations at 3353 Orange Avenue and 3361 Melrose Avenue;
(2) to renovate its manufacturing facilities at 3361 Melrose
Avenue; (3) to provide
at 3353 Orange Avenue;
Authority, in addition,
additional manufacturing facilities
and now the Company has requested the
to refund its $650,000.00 Industrial
Development Revenue Bond dated October 15, 1985 and its
$1,500,000.00 Industrial Development Revenue Bond dated
December 20, 1984 (the Prior Bonds), the proceeds of which
were used to finance the acquisition and equipping of
certain manufacturing facilities at 3353 Orange Avenue, in
the City of Roanoke, Virginia (the City) (collectively, the
Project); and
WHEREAS, contemporaneously with the adoption of the
Inducement Resolution, and herewith, the Authority found and
determined, and finds and determines, that the location of
the Project and refunding of the Prior Bonds would, and
will, bring additional revenues and employment into City and
Exhibit C
would, and will, promote the industrial and economy of city,
benefit its inhabitants and increase their commerce and
promote their safety, welfare, convenience and prosperity;
and
WHEREAS, §147(f) of the Internal Revenue Code of 1986
requires in general that industrial development revenue
bonds must be approved by each governmental unit having
jurisdiction over the area in which any facility, with
respect to which financing is to be provided from the
proceeds of an issue of industrial development revenue
bonds, is located and that approval be by Ehe applicable
elected representative of such governmental unit after a
public hearing following reasonable public notice; and
WHEREAS, the Authority has in accordance with
§15.1-1378.1 of the Code of Virginia 1950, as amended, and
with §147(f) of the Internal Revenue Code 1986, as amended,
given proper public notice and conducted a public hearing in
accordance with said statutes;
NOW, THEREFORE, the Industrial Development Authority of
the city of Roanoke, Virginia, hereby ratifies and confirms
the Inducement Resolution and recommends that the City
Council of the City of Roanoke approve the issuance and
refunding of its bonds for the financing of the Project.
2
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
APPLICATION FOR AUTHORITY FINANCING
Section 1
Information Concernin~ Applicant
Name of Applicant:
FiberCom, Inc.
Mailing Address:
3353 Orange Avenue
Roanoke, VA 24012
Federal Employer ID # 54-1209986
Name of applicant's representative to be contacted for additional
information:
Name
Robert L. Martinet, VP Operations
Philip Moore, Controller
Telephone No. (703) 342-6700
Name(s) of Principal User(s),
if Different from Applicant:
Mailing Address if Different
from Applicant
Mailing Address if Different
from A~licant
Federal Employer ID #
4. Type of business presently conducted by applicant, if any:
Manufacturing - Fiber Optic Equipment
5. Present location of applicant's principal place of business,
3353 Orange Av~n]]e. Romnmk~: VA 24017
6. In what year was business started? 1982
if any:
7. If a corporation, give state of inccrporation: Virginia
8. If a subsidiary of another corporation, give name, state of
incorporation and mailing address of parent corporation:
If a corporation, give names and residence addresses of the
principal officers, directors, and major stockholders (ten percent
or more):
Richard L. Popp, FiberCom, P.O. Box 11966, RoanQke,VA 24022
Albert D. Bender, 3314 Dawn Circle, Roanoke, VA 24018
Robert L. Martinet, 823 Orchard Road, Roanoke, VA 24014
Jack B. Freeman, 5384 Doe Run Road, Roanoke, VA 24014
James C. Anderson, 23930 Jabll Lane, Los Altos, CA 94U22
Steve Gaal, TA Associates, 45, Milk St., Boston, MA 02109
10.
11.
12.
If applicant is a partnership, give (a)
it is organized: ; and
principal office is located:
name of state under whose laws
(b) City or County in which its
If a Partnership, state whether general or limited:
If a partnership, give names and residence addresses of all present
partners and indicate whether general or limited:
13.
If applicant is a joint venture or other business entity (other than
a corporation or partnership), describe and give names and residence
addresses of all principals:
14.
if applicant proposes to undertake the facility sought to be financed
through a subsidiary corpcration, a new corporation, or other entity
to be formed by applicant, give details:
15.
Identify any officers, directors, or shareholders (except shareholders
of publicly traded corporations) who hold any state or local elective
or appointive office, and state the office held:
2
16.
Describe any relationships between the applicant and principal users
and any member of the Authority or City Council:
Section 2
Information Concerning Facilit~ Sought To Be Financed
Type of facility: Leased facility at Melrose Avenue presently
occupying 12,000 sq.ft, expanding manufacturing operations to
o
30,000 sq. ft.
Standard Industrial Classification Code applicable to the facility:
LM
Indicate whether facility sought to be
facility __; (b) existing facility
modification of existing facility
financed is a (a) new
; or (c) addition to or
Type of business or activity to be conducted and purpose of facility
sought to be financed. Explain proposed use of facility by applicant
and/or others and, if a manufacturing plant, the type of products to
be manufactured: Expansion of manufacturing facility to
manufacturer fiber optic communications devices designed, developed,
and marketed by FiberCom, Inc.
5. Specific site location, if known, including street number, if
available: Melrose Avenue, N.W.
o
General description of proposed facility
square footage, amount for each operation
storage, office, etc.): 30,000 sq.ft.,
(describe type of construction,
such as manufacturing,
single floor brick,
20,000' manufacturing, 8,000' inventory, 2,000' offices
7. Name and address of architect,
Byron Dickson
1054 Old Country Club Road
Roanoke, VA 24017
8. Name and address of contractor, if selected:
Not selected Telephone No.
if selected:
Telephone No.
(703) 345-4040
( )
9. If site has been selected, give name of present owner (s):
John Whittle, Jim Philips & Others
10. If an existing facility (a) what is its present use? Manufacturing
11.
and Warehouse
; (b) number of regular
60 ; and (c)
employees presently employed on year round basis
average annual salary per such employee $ 18,000 --
If applicant is not the present owner of the site, state what, if
anything, has been done concerning the location and acquisition of
a site by or on behalf of'the applicant. Long-term lease has been
signed for site (15-year lease)
12.
13.
14.
If specific location of proposed facility is known, state the present
zoning classification of the land under the Zoning Ordinance of the
City of Roanoke: LM
If specific location is known, is a zoning change required? YES
NO X If yes, state the zoning classification required:
Does the site of the proposed facility r%%uire governmental expenditure
for roads, utilities, etc.? Describe.
15. Are funds from other government sponsored programs involved in this
project? Describe: NO
16.
Estimated number of regular employees to be employed on year round
basis after acquisition or completion of facility: 100 employees
What net number of jobs will be created or retained as a direct
result of the Project? 40
18. Average annual salary per such employee: $ 20,000
19. Estimate the annual payroll after completion of the facility:
Total FiberCom $5 Million annually
20.
Identify skills of new employees, the availability of such skilled
employees, proposed wage scale, and training needs: Electronics
Assemblers and general manufacturing, and inventory control. These
people are easily avaialble in Roanoke Area.
21.
State the growth potential for the facility in terms of sales,
employment, and plant expansion: Fiber~om has grown from 3 people
to 170 1982-1988. Projected growth 170 to 300 people 1988-1990.
22.
If application is approved by the Authority, when would applicant
anticipate issuance of bonds and work on the facility started?
February 1989
Section 3
Cost of Facility and Financing
Estimated total cost of proposed facility: $ 750,000
Maximum amount of financing sought through the Authority: $ 1,000,000
Items of cost to be paid from Authority financing (i.e., land,
building, equipment, legal, etc.): Land, building renovation,
manufacturing equipment
o
If financing is approved, does applicant expect
to be sold by (a) private placement X
offering
the Authority bonds
; or (b) public
If by private placement, has applicant received
assurance from a bank or others with respect to
YES X NO Elaborate:
a commitment or other
the sale of the bonds?
Dominion Bank
If by public offering, name and address of underwriter desired:
Name Mailing Address
o
Telephone No.
Name and address of bond counsel desired:
Name
Harwell M. Darby, Jr.
Glenn, Flippin, Feldmann & Darby
( )
Mailing Address
200 First Campbell Square, POB 2887
Roanoke, VA 24001
Telephone No. (703) 344-3000
Section 4
Tax Information
If the site of the proposed facility is known, state the current
assessed value for real estate tax purposes of the land, and
improvements thereon.
Land $ 160,000
Improvements $ 332,000
TOTAL $ 492,000
Current yearly real property tax on the proposed site: $6,150.00
Estimated taxable value of the facility's real property
(buildings and improvements) to be constructed: $ 250,000
Estimated real property tax per year with respect to the facility when
completed on real property to be constructed (buildings and improve-
ments) using present City of Roanoke tax rates: $ 9,275
Estimated personal property tax per year with respect to the
facility when completed, using present City of Roanoke tax
rates: $ 17,250
6
Estimated merchants' capital tax per year with respect to the
facility when completed, using present tax rates: $ --
Estimated dollar value per year of goods and services that will
purchased locally by applicant or other users of the facility:
$ 500,000
be
Section 5
Inducement
Explain how the requested financing by the Authority will enable or
induce applicant to locate in or remain in the City of Roanoke and
the Commonwealth of Virginia? FiberCom is a growing entity that
needs suitable space for high-tech electronics assembly work.
Since all our customers are not generally in this area if no space
were available locally, a decision to relocate would not be difficult.
It is understood and agreed by the Applicant that Applicant (a) will,
upon the filing of this application, pay to the Authority $2,500.00 (appli-
cation fee of $1,000.00 and Authority counsel fee of $1,500.00) and in additi¢
(b) will pay when billed the cost of necessary advertisement of any public
hearing required to be held with respect to this application, and (c) will
pay, when billed, all other costs and expenses of the Authority, including
the reasonable fees of its legal counsel, with respect to this application,
any Authority or Roanoke City Council meetings held in connection therewith
and proceedings at the state level in applying for a State Reserve Allocation.
Also in addition, Applicant understands and agrees that in the event the
Authority approves the application and adopts an inducement resolution with
respect thereto and thereafter authorizes the issuance of its bonds or notes
to finance a facility on behalf of the Applicant all costs of the Authority
in connection with any such issue, including the reasonable fees of its legal
counsel and bond counsel, will be paid either from the proceeds of the issue
or directly by the Applicant, or if such bonds or notes are not issued for
any reason, then directly by the Applicant.
The Applicant understands that the approval or disapproval of this
application is within the discretion of the Authority and that if approved
by the Authority the requested financing must also be approved by the City
Council of the City of Roanoke; that the Authority and/or City Council
may require additional financial and other information from the Applicant;
that the Authority reserves the right to approve or disapprove Bond Counsel
with respect to each issue; that if this application is approved and
Authority bonds or notes are thereafter issued all financing documents
shall be in form and substance satisfactory to the Authority, its legal
counsel and Bond Counsel and shall include provisions satisfactory to the
Authority, with respect to indemnifying the Authority and payment by
Applicant to the Authority of its closing fee of .050% of the principal
7
amount of the issue, with a minimum of $500 and a maximum of $5,000, and
additional funds as may be necessary on an annual basis to be applied
to the Authority's general operating and audit expense while such bonds
or notes are outstanding; and that if the Authority adopts an inducement
resolution with respect to the issuance of bonds or notes on behalf of
Applicant and thereafter before the issuance of its bonds or notes
determines (1) that any material information furnished the Authority or
the City Council by or on behalf of the Applicant is false or misleading,
(2) if after the adoption of such resolution the proposed financing
is not thereafter approved by the City Council of the City of Roanoke,
or (3) if the Authority deems the Applicant to have taken insufficient
action toward closing the requested financing, the Authority, in any such
event, reserves and shall have the right to revoke or rescind such
inducement resolution which the Authority has entered into with Applicant,
after not less than ten (10) days written notice of the Authority's
intention so to do, addressed and mailed to the Applicant at its address
given in this Application.
If the proposed financing is approved by the Authority and the
City Council, and for any reason, the bonds or notes are not issued
prior to the end of the current calendar year, the inducement and
authorization to issue bonds shall terminate and abate, and be of no
further effect at midnight on the last day of the calendar year.
Respectfully submitted
this 6~ day of January
Robert L. Martinet, VP Operations
, 198 9.
FiberCom, Inc.
3353 Orange Avenue, N.E.
Roanoke, VA 24012
PLEASE NOTE
(2)
Individual applicants shall each sign the application. If Applicant
is a corporation, the application is to be made and signed in the
full proper name of the corporation as it appears in its Articles
of Incorporation, by a duly authorized officer thereof who shall
give his title, and if a partnership, in the full proper name of
the partnership as it appears in its Certificate of Partnership,
by one or more general partners.
If additional space is needed to properly respond to any question,
refer to and attach an additional numbered sheet at end of
application.
(3) If any question is not applicable, indicate by inserting "N/A."
8
3/7189
FISCAL IMPACT STATEMENT
FIBERCOM, INC.
Manufacturing Facilities
4.
5.
6.
Maximum amount of financing sought
(New Bonds)
(Refunding)
$1,000,000.00
$1,500,000.00
Estimated taxable value of the
facility's real property to be
constructed in the municipality
$ 250,000.00
Estimated real property tax per year
using present tax rates
$ 9,275.00
Estimated personal property tax per
year using present tax rates
$ 17,250.00
Estimated merchants' capital tax per
year using present tax rates
N/A
Estimated dollar value per year of
goods and services that will be
purchased locally
500,000.00
Estimated number of regular employees
on year-round basis
60
Average annual salary per employee $ 18,000.00
Chairman, IndustRial q~velopment
Authority of the'City%D)f Roanoke,
Virginia
Exhibit D
Of'rice oft he Ci~/Clerk
March 22, 1989
File #236-200
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held
on Monday, March 20~ 1989, your report recor~nending that Council
schedule a public hearing for Monday, April 10, 1989, at 7:30
p.m., on the proposed 1989-1990 Community Development Block Grant
Program, was before the body.
On motion, duly seconded and unanimously adopted, Council con-
curred in your recor, mendation and scheduled a public hearing for
Monday, April 10, 1989, at 7:30 p.m., or as soon thereafter as
the matter may be heard in the Council Chamber, fourth floor of
the Municipal Building.
Sincerely/,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. Brian J. Wishneff, Chief of Economic Development
Mr. John R. Marlles, Chief of Community Planning
Mr. Charles M. Huffine, City Engineer
Afr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room456 MunicipolBuilding 215 Cl~urch Avenue SW P~:x~no~e ~.']rg~nia24C)11 ~703) 98t-2.~/.1
'89 fli:; i3 Roanoke, Virginia
March 20, 1989
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject: Request for Public Hearing On Proposed 1989-1990
Community Development Block Grant Program
I. Back,round:
ae
City of Roanoke receives a__n annual entitlement from the
U.S. Department of Housing and Urban Development (HUD)
in the form of a Community Development Block Grant
(CDBG).
Be
HUD representatives informed City staff that Roanoke's
CDBG allocation will be $1,547,000 for the City's fiscal
year 1989-1990.
Budget also includes $714,443 estimated program
income generated from prior CDBG investments, and
Funds totalling $319,028 transferred from prior
grant years,
Two public meetings have been held to hear citizens'
recommendations, on January 17, 1989 and March 9, 1989.
II. Current Situation:
Council will be briefed by City Manager on April 3, 1989
at regularly scheduled City Council meeting, on
recommended activities for the FY 1989-1990 CDBG
program.
Bo
Citizen participation requirements call for an evenin~
public hearin~ by City Council prior to submission of
CDBG Statement of Objectives (application) to HUD.
City is required by HUD to publish Draft Statement of
Objectives in newspaper. A summary version will
appear in the Neighbors section of The Roanoke Times and
World News on Thursday March 30, 1989.
III. Recommendation:
Recommend City Council schedule Community Development Block
Grant public hearing on April 10, 1989, at 7:30 p.m. in
Council Chambers.
WRH:mtp
CC.
Respectfully submitted,
W. Robert Herbert
City Manager
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Chief of Economic Development
Chief of Community Planning
City Engineer
Building Commissioner
Grants Monitoring Administrator
2
Office of the City Clet~
March 22, 1989
File #60-2?0
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29499 amending and reor-
daining certain sections of the 1988-89 General and Capital Funds
Appropriations, transferring $400,000.00 from the Capital
Maintenance and Equipment Replacement Program to the Capital
Projects Fund, Campbell Avenue Historic Property, to provide
funds for facade cleaning and minor structural repairs to
historic buildings located at 118 124 Campbell Avenue, S. W.,
which Ordinance No. 29499 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday~ March 20~ 1989.
Sincerely,
Mary F. Parker, CMC
Cit~v Clerk
MFP:ra
E~c.
pc: Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Kit B. Kiser~ Director of Utilities and Operations
Room 456 Municipal Buildincj 215 C~urch Avenue SW Roanoke V~rg~nia 24011 ('/03) 981-2541
IN THE cOUNCI~ OF THE CI~ OF RO~NOK~,
The 20th day of March, 1989.
No. 29499.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of
the 1988-89 General and Capital Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily
Government of the
exist.
THEREFORE, BE IT ORDAINED b~-the council of the
Roanoke that certain sections of-the 1988-89 General and
Funds Appropriations, be, and the same are hereby,
reordained to read as follows, in part:
operation of the Municipal
City of Roanoke, an emergency is declared to
City of
Capital
amended and
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) .......................
Fund Balance
Capital Maintenance and Equipment Replacement
Program - City U~.n~. ppropriated (2) .................
General Governn~nt
Campbell Avenue Historic Property (3) ..............
1) Transfer to Capital (001-004-9310-9508) $ 400,000
2) CMERP - City (001-3323) (400,000)
3) Appr. from General
Revenue (008-002-9620-9003) 400,000
Capital.Fund
Appropriations
$12,067,586
9,945,215
$ 1,410,242
2,818,102
582,000
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
ATTEST:
City Clerk.
Roanoke, Virginia
March 20, 1989
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Campbell Avenue Historic Buildings
Dear Members of Council:
I. Background:
Ao
City acquired historic properties at 118-124 Campbell
Avenue, S. W.
State Division of Historic Landmarks awarded a grant of
$100,000 to defray the City's cash contribution to this
transaction.
City Manager recon~nended that $400,000 be reserved in the
1988-89 Capital Maintenance & Equipment Replacement Program
(CMERP) as part of the cost of future building renovations
to be used in the event that the City is unable to find a
buyer for the Campbell Avenue buildings.
II. Current Situation:
Private individuals continue to show interest in the
Campbell Avenue buildings, but no acceptable proposals have
yet been received.
City forces have performed some interior cleaning of the
buildings to help in showing the properties to prospective
purchasers.
Facade cleaning and minor structural repairs are needed to
further improve the appearance and prevent deterioration
until a decision is made on the ultimate disposition of the
Campbell Avenue buildings.
III. Issues:
A. Need to proceed with cleaning and minor repairs.
B. Cost.
C. Funding.
Members of Council
Page 2
IV. Alternatives:
City Council transfer funds presently set aside in the
88-89 CMERP into a capital account in order that
expenditures can be made for facade cleaning and minor
structural repairs.
Need to proceed will be accox~nodated so as to improve
the appearance of the Campbell Avenue buildings and
increase their marketability to prospective purchasers.
Further structural deterioration will be prevented
until a decision is made on ultimate use of the
facilities.
Cost of the immediately foreseen improvements is
approximately $12,000. Ail expenditures will be in
accordance with the City's procurement regulations,
which require Council's approval for single item
expenditures in excess of $10,000.
3. Funding was reserved in 88-89 CMERP for this project.
City Council not authorize funds presently set aside in
88-89 CMERP to be transferred into a capital account in
order that expenditures can be made for facade cleaning and
minor structural repairs.
Need to proceed will not be accommodated. Present
unattractive appearance will continue and could impact
negatively on the City's efforts to market the
buildings to prospective purchasers. Further
structural deterioration may well occur, further
compounding problems associated with reusing these
facilities.
Cost of minor repairs may well increase if further
deterioration is allowed to occur.
3. Fundin~ will remain available in the 88-89 CMERP.
Members of Council
Page 3
V. Recommendation:
City Council approve Alternative "A" and appropriate $400,000 now
set aside in the 88-89 CMERP to be transferred to the Capital
Projects Fund into a capital account established by the Director
of Finance, entitled "Campbell Avenue Historic Buildings," to
facilitate facade cleaning and minor structural repairs.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
pc:
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
William F. Clark, Director of Public Works
CtT~ OF ROANOKI'. VA. ~I'['i~ i : ~ :
March 20, 1989
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the
month of February, 1989.
JMS/kp
GENERAL FUND
CONTINGENCY BALANCE
AS OF FEBRUARY 28, 1989
General Contingency:
Balance July 1, 1988
Economic Development
Economic Development
Economic Development
Social Services
Health Department
Health Department
Contributions
Social Services
Jail
Finance
City Manager
Economic Development
Building Maintenance
Economic Development
City Manager
Emergency Services
Residual Fringes
TAP
State Reimbursement
Municipal Auditing
Engineering
Commonwealth Attorney
City Manager
Grounds Maintenance
Clerk of Circuit Court
Building Maintenance
Economic Development
Emergency Med. Services
Emergency Med. Services
Emergency Med. Services
City Council
City Council
City Attorney
City Attorney
J & D Court
Economic Development
Cormmunity Planning
Clerk of Circuit Court
Advertising
Advertising
Trinkle Property Option
Local Match
Equipment
Equipment
Christmas Decorations
Local Match
Local Match
Equipment
Subsidy to VWCC
Supplies
Building Remodeling
Trinkle Building Expenses
PTI Professional Services
NOAA Wire Service
BC/BS
Transitional Living Center
Jail Pods
Independent Audit
Soil Survey
Local Salary Match
Strategic Planning
Equipment Rental
Management Services
Buena Vista Rec. Center
Property Appraisals
EMS Task Force
EMS Task Force
EMS Task Force
Operating Expenditures
Operating Expenditures
Membership Dues
Fees for Prof. Services
Shelving
Travel Expenses
Training
Insurance
$ 412,097
1,700
4,667
3,000
16,344
4,495
1,847
25,000
6,402
1,200
1,786
1,567
3,000
1,805
1,975
4,540
4,097
26,950
17,847
24,000
8,000
8,500
5,688
3,535
5,000
5,000
2,500
5,000
5,000
5,000
1,996
5,000
5,000
1,800
5,000
8O)
5,oo0)
1,400)
1,175)
228,201
Maintenance of Fixed Assets Contingency:
Balance July 1, 1988
200,000
1
GENERAL FUND
CONTINGENCY BALANCE (Continued)
AS OF FEBRUARY 28, 1989
Equipment Replacement Contingency:
Balance July 1, 1988
School Board
Grounds Maintenance
City Treasurer
Commissioner of Revenue
Billings & Collections
Billings & Collections
Community Planning
Community Planning
Emergency Med. Services
Emergency Med. Services
Municipal Parking Garage
Buses
Tractor
Personal Computers
Computer Printer
Equipment
Equipment
Personal Computers
Personal Computers
Communications Equipment
Communications Equipment
Sweeper
750,000
4,870
2,500
3,336
14,900
12,706
4,002
4,002
2,060
5,000
(14,106)
532~518
Total Contingency Balance
% 960~719
2
CItY OF ROANOKE
GENERAL FUND
STATEMENT OF REVENUE
General Property Ta~an
0%her Local ~axes
Permits Fees and Licenses
Fines and Forfeitures
Revenue From Use of Money &
Property
Education
Grants-in-Aid Commonwealth
Grants-in-Aid Federal 6overnmsnt
Charges for Current Services
Non-Revenue Receipts
Internal Services
?oral
¥~ to Date fox f2me l:,~.,-i~{
C,.~.~.,~,t. ~ Year'
Jul! 1-F~. ~ Jul] 1-Feb. 2N P~,,.~ Re%rhmed ~e%'esran
19~7-~ 19~8-89 of Qmanan E~'tll~ant~
$ 14,812,267 $ 16,402,275 10.73%
19,525,749 21,183,226 8.49%
307,762 318,021 3.33%
364,317 473,649 30.01%
790,207 844,539 6.88%
18,687,391 18,702,173 0.08%
11,772,830 12,366,102 5.04%
209,268 128,781 (38.46%)
1,220,969 1,365,558 11.84%
897,789 337,620 (62.39%)
996.518 919,562 ( 7.72%)
4.97%
$ 69.585.067 $ 73,041,506
$ 40,962,775 40.04%
32,867,964 64.45%
428,500 74.22%
497,000 95.30%
1,200,500 70.35%
30,665,130 60.99%
21,880,942 56.52%
27,000 476.97%
1,781,788 76.64%
603,856 55.91%
1,494,300 61.54%
$132,409,755 55.16%
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
1-Feb. 28 Jul! 1-Feb. 28 Perea~' .,,,~ I;~ac~bered Revised
19~7-88 1988-89
General Gevernmeat $ 4,692,059
Judicial Admin/stration 1,643,109
Public Safety 14,431,887
Public Works 11,214,197
Health and Welfare 6,873,586
Parks, Recreation & Cultural 2,039,713
Co~unit ¥ Development 692,918
Education 34,742,663
Debt Get,ice 6,674,048
Non-Departmental 476,116
5,141,129 9.57% $ 2,700,676 $ 7,841,805
1,770,421 7.75% 1,072,786 2,843,207
15,446,244 7.03% 8,511,100 23,957,344
12,498,064 11.45% 5,683,944 18,182,008
6,900,411 0.39% 4,419,849 11,320,260
2,178,550 6.81% 994,321 3,172,871
737,214 6.39% 374,262 1,111,476
36,073,406 3.83% 21,760,251 57,833,657
6,782,564 1.63% 1,304,569 8,087,133
588,327 23.57% 3,356,846 3,945,173
$ 83,4~0,296 $ 88.116.330 5.55% $ 50.178.604 $138.294.934
Total
65.56%
62.27%
64.47%
68.74%
60.96%
68.66%
66.33%
62.37%
83.87%
14.91%
63.72%
4
CAPITAL PROJECTS FUND
STATEMENT OF EXPF/iDITURES, ENCU~BI~INCES AND
UNENCUMBERED APPROPRIATIONS SUI~RY AS OF FEBRUARY 28, 1989
General Government $ 1,831,006 $ 587,096 $ 2,418,102 $ 1,482,703 $ 935,399 $ 410,018 $ 525,381
Education 819,365 6,042,821 6,862,186 1,921,117 4,941,069 32,403 4,908,666
Recreation 813,292 400,000 1,213,292 788,260 425,032 8,973 416,059
Streets and Bridges 2,351,934 2,389,250 4,741,184 2,129,653 2,611,531 1,916,218 695,313
Sanitation Projects 6,068,395 766,310 6,834,705 5,141,384 1,693,321 1,085,835 607,486
Traffic Eng. & Co~mnication 1,242,625 ( 26,000) 1,216,625 691,996 524,629 37,452 %87,177
Other Infrastructure Projects 272,014 357,970 629,984 246,510 383,474 151,721 231,753
Capital I~provemest Reserve 2.969.073 3,885,929 6,855,002 - 6,855,002 - 6,855,002
Total Capital Projects Fund $16.367.704 $14.403.376 $30,771,080 $12,401,623 $18.369.457 ~3.642.620 $14.726,837
5
CITY OF ROANOKE
WATER Fb-ND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDED FEBRUARY 28, 1989
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
1989
$ 712,408
992,870
71,760
49,169
706,172
262f287
2~794~666
514,341
830,275
261,530
134~240
lf740f386
1,054,280
447f116
607~164
126,121
3,400
525
2~028
132~074
739,238
12~178
12~178
1988
$ 682,310
1,003,382
76,302
34,606
841,835
264~985
2~903~420
487,564
841,506
271,567
122f660
lf723~297
1,180,123
409f310
770~813
86,844
4,062
504
3f888
95~298
866,111
18~444
18~444
Net Income
$__847~667
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Water - New Service, Hyd., Lines
Water - Unidentified Plant Replacement
Water - Fire Hydrants
Water Maintenance - Painting
FC Plans & Specs
CC Security/Concession Replacement
FY86 Project Design
Chip Drive NE @ RCIT
Glade View Drive NE
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
387,884
87,651
16,726
9,364
18,545
75,627
12,103
5,550
2~775
616,225
12r103
$ 604e122
NOTE: Some of these projects are continued from FY87 and FY88 with inception to date
totals.
7
CIT~ OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATI~/E INCOME STATEMENT
FOR THE 8 MONTHS ENDED ~'~-~RUARY 28, 1989
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1989
$2,635,786
412,503
158,699
517,610
32,539
68,079
9f678
3~834~894
797,980
2f710f619
3~508~599
326,295
605f124
278~829)
148,402
17,557
2~021
167,980
( 110,849)
68~460
68~460
179,309)
1988
$2,629,753
461,260
154,670
650,921
32,150
74,035
6f543
4f009r332
744,117
2f378~511
3~122f628
886,704
596f426
290~278
184,980
9,544
4~612
199~136
489,414
80~825
80r825
$ 408~589
8
SEWAGE TREATMP/~T F~ND
CONTInUeD
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Unidentified Construction
Other Equipment
S.T.P. Flood Relief
Williamson Road West Sewer Project
FY86 Projects Design
Mud Lick Sewer - Land Purchase
S.T.P. Land Acquisition
Williamson Road East Sewer Ph. I, Cont. II
Blue Hills Dr. Ext. @ RCIT
Fine Mesh Screens
Williamson Road Storm Drain Ph. 2, Cont. IIA
Norwood Sanitary Sewer Replacement
Williamson Road Storm Drain Ph. 2, Cont. IIB
Chip Drive, NE @ RCIT
Glade View Drive NE
Mud Lick Sanitation Sewer Replacment Ph. II
Wmsn. Road Storm Drain Ph. 2, Cont. IIC
Year to Date
Expenditures
$ 120,624
7,623
294,556
45,900
23,170
800,027
19,662
380,994
23,943
44,194
396,011
164,278
313,486
4,875
5,175
176,230
54~661
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
2,875,409
1~912r797
962,612
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
ROANOKE REGIONAL AIRPORT CO~ISSION
COMPARATIVE INCOME STATEMENT
FOR ~ 8 ~ONT~S ENDED FEBRUARY 28, 1989
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Co~issions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Income Before Non-Operating Expense
Less: Non-Operating Expense
Interest Expense
Total Non-operating Expense
Net Income
1989
$ 298,570
106,734
137,958
19,735
15,914
1,040,666
23,926
43~.689
lt687~192
341,640
807r335
lr148r975
538,217
354f048
184f169
111~992
111f992
296,161
70f775
70r775
$ 225f386
1988
259,086
112,706
134,898
18,129
15,098
997,108
26,926
16f944
1~580~895
277,057
771f693
lf048~750
532,145
386~823
145~322
101f836
101r836
247,158
73f451
73~451
$ 173~707
10
ROANOKE REGIONAL AIRPORT CO~ISSION
CO~ISSION
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Paint Hangars
Overlay GA & TW
Unidentified Construction
Repaint R/W & T/W Markings
Roof Repairs - Replacement
Runway Extension #23
New Terminal Building
Noise Protection and Soundproofing
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 18,089
38,307
31,484
46,425
1,926
100
275,007
16,745,201
40r487
17,197,026
6r968~085
~10f228~941
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
11
CITY OF ROANOKE
CIVIC CENTFJ{ FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDED FEBRUARY 28, 1989
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative:
Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating EXP. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
1989
$ 226,946
40,043
76,216
2,065
63,030
60~424
468~724
341,264
242,809
337,511
41,737
2~664
965~985
497,261)
215~287
712,548)
29,410
2~850
32~260
1988
$ 203,393
53,377
75,298
2,360
53,963
78~220
466~611
313,066
239,159
371,821
44,605
9~746
978~397
511,786)
192~824
704,610)
31,717
7~706
39t423
Net (Loss)
$( 680,288)
665,187)
12
CIVIC CENTER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Steps on Terrace and Handicap Ramp
Trade & Convention Center Study
Year to Date
Expenditures
$ 86,128
23,916
40~000
Total Project Expenditure
Less Prior Year Expenditure
Total Current Year Expenditures
150,044
15~726
$134~318
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
13
CITY OF ROANOKE
INTERNAL SF2¥ICE F~ND
COMPARATIVE INCOME STA'r~z~ENT
FOR THE 8 MONTHS ENDED F~RUARY 28,
1989
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Net Income
1989
$4~108r086
4f108~086
2,391,043
1~101~133
3f492~176
615,910
412~021
203~889
57~396
57~396
$ 261~285
1988
$3,801,732
3~801~732
2,279,909
1~191~004
3~470~913
330,819
296~072
34~747
47~363
47~363
$ 82~110
14
INTERNAL SERVICE
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Mgt. Services - Other Equipment
CIS - Other Equipment
MVM o Furniture and Equipment
MVM - Vehicle Equipment
MVM - Other Equipment
ULS - Furniture and Equipment
ULS - Other Equipment
ULS - Land Purchase
Year to Date
Expenditures
$ 20,666
75,526
942
28,727
10,112
546
9,199
4r446
Total
$150r164
15
CITY OF ROANOKE, UIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR MONTH ENDED FEBRUARY JO, 1989
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT CF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUND5 OF SAID CITY THE MONTH ENOED FEBRUARY BB, 1989
FUND BALANCE AT RECEIPT5 BISBURSENENTS BALANCE AT BALANCE AT
JAN. 91, 1989 FEB 88, I989 FEB. 28, 1988
GENERAL $6,917,388.09 $10,6§8,387.98 $11,871,924.13 $3,709,983.88 $8,201,836 75
CAPITAL $17,089,840 01 t365,670.90 $8B8,147 24 $16,687,363.67 $19,BBB,g75.B4
DEBT SERUICE K68T,OBBBB $1,2§1,133.31 $1,931,496 43 $387,648.16 $518,318.31
WATER 18,020,677 57 $497,873.08 $648,818.70 12,013,73789 $2,171,711.80
SEWAGE TREATMENT $B,838,849.98 $711,607.74 $449,149.73 $3,101,907.98 t3,769,344.31
AIRPORT $3,109,136 08 $1,867,298.73 $I,412,683 O0 $B,93&,749 BI $2,357,786.28
CIUIC CENTER $330,431.00 $6,B81.13 $114,798.74 $BB1,BTB.39 $820,783.37
INTERNAL 5ERUICE $1,370,693.78 $495,881.06 $394,498.34 $1,472,084.90 $796,732.A6
PAYROLL ($4,932,428.37) $7,990,608.04 $7,236,T12.48 ($4,198,394.01) ($8,763,213.99)
PUBLIC ASSISTANCE ($817,076.58) 1321,147.B§ $289,173.48 ($313,102.81) ($826,64791)
FIFTH DIST CONSORTIUM $138,730.88 $99,886.03 $182,B06.30 $113,834.38 $21,20367
GRANT PROGRAMS ($1,908,63484) $1,308,838.3D $788,183.48 ($1,386,939.82) (11,38A,218.08)
TOTAL $27,325,377.57 $24,919,661.45 $25,343,262.25 $26,901,976.77 $26,874,539.43
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATENENT OF MY ACCOUNTABILITY TO THE CITY OF
ROANOKE, UIRGINIA, FOR THE FUN05 OF THE UARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING
FEBRUARY 28, 1989 THAT SAIO FOREGOING:
CERTIFICATES UNITED STATES
CASH OF OEPOSITS SECURITIES
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM CONPETITIBE PROPOSALS:
CENTRAL FIDELITY
COLONIAL AMERICAN NATIONAL BANK
CRESTAR BANK
DOMINION BANK
SIGNET BANK
SOURAN BANK
TOTALS
$205,461.20 $205,46120
$1,196,31557 $1,196,51557
$6,000,000.00
$10,000,000.00
$6,000,000.00
$10,000,000.00
$3,000,000.00 $3,000,000.00
TOTAL5 $1,401,976.77 St9,0OO,O00.O0 $6,500,000.00 S26,901,976.77
ROANOKE CITY TREASURER
16
CITY OF ROANOKE PENSION PLAN
STATEMENT OF P,~VENUE AND EXPENSES
FOR THE 8 MONTHS ENDED FEBRUARY 28, 1989
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1989
$ 2,926,737
2,954,385
835,857
155r175
1988
$ 3,086,768
2,752,213
950,230
172f770
$ 6f961~981
EXPENSES
Pension Payments
Commissions
Active Service Death Benefit
Expense from Bond Premium Amortization
Insurance Expense
Administrative Expense
Total Expenses
Net Income Year to Date
$ 3,017,729
206,675
24,374
179,117
99r789
3~527,684
$ 3~344~470
$ 2,707,376
198,928
7,690
177,892
3,767
105,057
3,200~710
3,761,271
17
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF FEBRUARY 28, 1989
ASSETS
cash
Investments:
(market value - 1989 $94,651,770 and
1988 $87,309,038)
Prepaid Expenses
Total Assets
1989 1988
90 $ 974
89,970,342
83,272,569
1~413
$ 8___~3~274~956
LIABILITIES AND FUND BALANCE
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$86,625,962
3~344~470
89r970~432
$89r970,432
$ 79,513,685
3~761~271
83~274~956
$ 83,274,956
18
WILBURN C. DIBLfNG, JR.
CtTY A'r[ORMEY
CITY OF ./ .
OFFICE OF THE CITY ATTORNEY'
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595
March 20, 1989
WILLIAM X PARSONS
MARl( ALLAN WILLIAMS
KATHERINE HOWE JONES
STEVEN J. TALEVl
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Collection efforts of Office of City Attorney
Dear Mrs. Bowles and Gentlemen:
During Budget Study in the Spring of 1987, I recommended
that a new Assistant City Attorney position be added to my
Office to emphasize collection of debts owed to the City
(taxes, liens for weed abatement and demolition, water and
sewer service, damage to City property, etc.). City Council
agreed with this recommendation, and a new Assistant City
Attorney I position was created. Subsequently, on October 12,
1987, Katherine Howe Jones was appointed to this position.
Ms. Jones has made debt collection one of her highest
priorities. She has made extensive use of debtor interro-
gatories (summons of debtor to court to answer questions
asked by creditor to determine the assets of debtor from
which judgment may be satisfied), garnishments of wages and
bank accounts and litigation to obtain judgments against
debtors. Her vigorous efforts, in support of the excellent
staffs of the Office of Billings and Collections of the
Department of Finance and the Treasurer's Office, have paid
dividends for the City. The attached reports establish that
during calendar year 1988, Ms. Jones had actual collections
of $317,948.87. This amount is more than eight times Ms.
Jones' salary and amounts to sixty-seven percent of the
annual budget of the Office of City Attorney. In this
regard, City Council should be commended for its foresight
and good judgment in making this additional debt collection
resource available.
In 1989, this Office will continue to provide full legal
support to other City departments having direct collection
responsibilities and to use all available legal options to
aggressively collect accounts turned over to this Office by
The Honorable Mayor and Members
of City Council
March 20, 1989
Page 2
these departments. One of our primary debt collection
activities in 1989 will be the sale of real property to
collect delinquent real property taxes. With the addition
of this weapon to our debt collection arsenal, I believe that
this Office's 1989 collection results will again be outstand-
ing.
As I have previously stated, in my opinion, the vast
majority of our citizens conscientiously pay their taxes and
other debts. Of those few citizens who have ignored their
obligations to the City, it has been our experience that
most of these people are quite able to pay. If some persons
are allowed to avoid their just obligations to the City,
others will have to pay more than their fair share. We in-
tend to see that this does not occur.
In conclusion, I would also like to commend the staffs
of the Office of Billings and Collections under the leader-
ship of Joel M. Schlanger and the City Treasurer's Office
under the leadership of Gordon E. Peters. They are in the
front line of debt collection, and it is only when their
vigorous efforts are unsuccessful that my Office is compel-
led to become involved. We are pleased that the necessity
for involvement of our attorneys is diminished by their usual
fine collection work.
I will continue to keep you advised of any developments
in this area. Please contact me if you have any comments or
questions.
With kindest personal regards, I am
WCDJr:fcf
Attachments
Sincerely yours,
cc:
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
The Honorable Gordon E. Peters, Treasurer
CITY ATTORNEY'S OFFICE
COLLECTIONS QUARTERLY REPORT
From July 1 , 19 88
To Se~tenber 30 , 198--8~---
Type of Collection: Months: July August September
Admission Tax $ 356.07 [$ 357.70 116.30
Admission Tax Judgment
BPOL License Tax ~
BPOL License Tax Judgment 540.01 106.73 50.09
Damage to City Property
Damage to City Property Judgment 100.00 100.00 50.00
Demolition Lien
Demolition Lien Judgment
Library ~aterials Debt
Library Materials Debt Judgment
Meals Tax (Prepared Foods) 761.30
Meals Tax Judgment 325.00 150.00 50.OO
Personal Property Tax 12.925.8~
Personal Property Tax Judgment 826.64 848.41 77a0~
Real Estate Tax 997.78 20O.OO 17.7~8.91
Real Estate Tax Judgment
Transient Room Tax 3.716.39 3.679.47 70.564.80
Transient Room Tax Judgment
Water/Sewer Service
Water/Sewer Service Judgment 170.45 708.64 236.93
Weed Removal Lien 322.84 495.98
Weed Removal Lien Judgment 282.98
Other Collections: Trash Removal 531.79
Subtotals: $7,355.18 ~,408.23 ~021293.54
QUARTERLY TOTAL $ 118,056.95
CITY ATTORNEY'S OFFICE
COLLECTIONS QUARTERLY REPORT
From April 1 , 1988
To June ~o , 198~
Type of Collection: Months: April ;,~v June
Admission Tax $1.106.005 500.00 $ 606.00
Admission Tax Judgment
BPOL License Tax
BPOL License Tax Judgment 50.00
Damage to City Property
Damage to City Property Judgment 50.00
Demolition Lien
Demolition Lien Judgment 812.2(
Library Materials Debt
Library Materials Debt Judgment
Meals Tax (Prepared Foods) 3.263.19 1.64R_00 ; Q7R ]4
Meals Tax Judgment
Personal Property Tax
Personal Property Tax Jud~nent 454.72
Real Estate Tax 813.22 51R_f~
Real Estate Tax Judgment
Transient Room Tax
Transient Room Tax Judgment
Water/Sewer Service
Water/Sewer Service Judgment 271.87 470..~ .~a.~ ~,
Weed Removal Lien 60.00 140.46 143.75
Weed Removal Lien Judgment 28.00 13.00
Other Collections: Debt to Civic Center 230.41
Subtotals: $6,248.395~,297.18 ~,159.87
QUARTERLY TOTAL $20,7Q5.44
CITY ATTORNEY'S OFFICE
COLLECTIONS QUARTERLY REPORT
From
To
January' 1 , 19 ~8
, 1988
Type of Collection: Months: Jan. Feb. ~arCh
Admission Tax $ 2704.83
Admission Tax Judgment
BPOL License Tax
RPOL License Tax Judgment ~ 1124.27 $ 509.50
Damage to City Property
Damage to City Property Judgment
Demolition Lien $ 1163.07
Demolition Lien Judgment
Library Materials Debt
Library Materials Debt Judgment
Meals Tax (Prepared Foods) $ 910.58 $ 2578.005 4661.64
Meals Tax Judgment
Personal Property Tax $ 503.82
Personal ProPerty Tax Judgment $ 3~.~ $ 503.82 $ 74.62
Real Estate Tax $ 2910.57
Real Estate Tax JudEment
Transient Room Tax $ 1072.24
Transient Room Tax Judgment
Water/Sewer Service $ 112.00
Water/Sewer Service Judgment $ 219.77 $ 196.745 143.23
Weed Removal Lien $ ~o0.00 $ 100.005 229.87
Weed Removal Lien Judgment
Other Collections:
Subtotals: $5011.61 $ ~541.63 '$12922.42
QUARTERLY TOTAL $ 20,473.66
CY~ce c~fi~e Ci~'Cie~
March 22~ 1989
File #258-181
Breakell, Inc.
P. 0. Box 6414
Roanoke, Virginia
24017
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494~ accepting your bid
for construction of certain improvements in the Municipal Parking
Garage for the Roanoke Valley Graduate Center, upon certain terms
and conditions, in the total amount of $134,900.00, which
Ordinance No. 29494 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 20, 1989.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clar~, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Ms. Dolores C. Daniels, Citizens' Request for Service
Room 456 Municij:~l Building 215 C~urch Ave,que SW Roanoke V~rg~nia 24011 (703) 981-2541
C~ce of~e Ci~Cier~
March 22, 1989
File #258-181
Thor, Inc.
P. O. Box 6338
Roanoke, Virginia
24017-0338
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494, accepting the bid of
Breakell, Inc., for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center,
upon certain terms and conditions, in the total amount of
$134,900.00, which Ordinance No. 29494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
20, 1989.
On behalf of the Members of City Council, I would
appreciation for submitting your bid on the
project.
like to express
abovedescribed
Sincere ly,
Mary F. Parker,
City Clerk
CMC
MFP: ra
Enc.
Room 456 Municipal Building 215 Church Avenue S W ~noke Virg,nia 24011 (703) 981-254t
Office of ~e City Clerk
March 22, 1989
File #258-181
Building Specialists, Inc.
215 South Market Street
Salem, Virginia 24179
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494, accepting the bid of
Breakell, Inc., for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center,
upon certain terms and conditions, in the total amount of
$134,900.00, which Ordinance No. 29494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
20, 1989.
On behalf of
appreciation
project.
the Members of City Council, I would
for submitting your bid on the
like to express
abovedescribed
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 C~urch Avenue SW Roanoke X.'irg~nia 24011 (703) 981-254t
Office of ~e City Cler~
March 22, 1989
File #258-181
Construction Services of Roanoke,
3812 Bunker Hill Drive° S. W.
Roanoke, Virginia 24018
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494, accepting the bid of
Breakell, [nc., for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center,
upon certain terms and conditions, in the total amount of
$134,900.00, which Ordinance No. 29494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
20, 1989.
On behalf of the Members of City Council,
appreciation for submitting your bid
project.
I would like to express
on the abovedescribed
Sincerely,
Mary F. Parker,
City Clerk
CMC
MFP:ra
Enco
Room 456 Municipal Building 215 C~urch Avenue SW Ro~no,~e Virginia 24011 (703) 981-2541
Office of the Ciw Clefl~
March 22, 1989
File #258-181
Acorn Construction Ltd.
P. O. Box 625
Troutville, Virginia 24175
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494, accepting the bid of
Breaketl~ Inc., for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center,
upon certain terms and conditions, in the total amount of
$134,900.00, which Ordinance No. 29494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
20, 1989.
On behalf of the Members of City Council, I would
appreciation for submitting your bid on the
project.
like to express
abovedescribed
Sincerely,
Mary F. Parker,
Ci tx Clerk
CMC
MFP:ra
Eno.
Room 456 Municit:~l Building 215 C~urch Avenue, SW Rz:x~noke V~rglnia 2401 t (703) 98t-254t
Office of rne City Clerk
March 22, 1989
File #258-181
l{artin Brothers Contractors, Inc.
2213 Patterson Avenue, S. W.
Roanoke, Virginia 24003-0533
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494, accepting the bid of
Breakell, Inc., for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center,
upon certain terms and conditions, in the total amount of
$134,900.00, which Ordinance No. 29494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
20~ 1989.
On behalf of
appreciation
project.
the Members of City Council, I would
for submitting your bid on the
like to express
abovedescribed
Sincerely, /.~1~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 2t5 C~urch Avenue SW Roanoke V~rg~nia 240t 1 (703) 981-2541
Office of the City Cle~
March 22, 1989
File #258~181
Gardner-Smith~ Inc.
P. 0. Box 866
Salem, Virginia 24153
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494~ accepting the bid of
Breakell, Inc., for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center,
upon certain terms and conditions, in the total amount of
$134,900.00, which Ordinance No. 29494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
20, 1989. '
On behalf of the Members of City Council,
appreciation for submitting your bid
project.
I would like to express
on the abovedescribed
$incerely~
Mary F. Parker,
City Clerk
CMC
I,IFP: ra
Enc.
Room 456 Municipal Builclir~ 215 Church Avenue SW. Roanoke ~rg~nia 24011 (703) 981-254t
Office of ~he Ci~ Clerk
March 22, 1989
File #258-181
Edward C. Kennedy & Associates,
P. O. Box 8383
Roanoke, Virginia 24014
[nc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494, accepting the bid of
Breakell, Inc., for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center,
upon certain terms and conditions, in the total amount of
$134,900.00, which Ordinance No. 29494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
20, 1989.
On behalf of the Members of City Council, [ would
appreciation for submitting your bid on the
project.
like to express
abovedescribed
Sincerely,
Mary F. Parker,
City Clerk
CMC
MFP: ra
Eno.
Room 456 Munici!:~l Buildin9 2t5 C~urch Avenue SW Roanc~e V~rg~nia 24011 (703) 981-254t
CY~ce of ~e Ci~
March 22, 1989
File #258-181
Boxley Construction Company
P. 0. Box 917
Vinton, Virginia 24179
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29494, accepting the bid of
Breakell, Inc., for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center,
upon certain terms and conditions, in the total amount of
$134,900.00, which Ordinance No. 29494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, March
20, 1989.
On behalf of the Members of City Council,
appreciation for submitting your bid
project.
I would like to express
on the abovedescribed
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room 456 Municipal Building 2t5 Church Avenue SW Roanoke V~rglnio 2401 t (703) 98'f-2541
IN THE COUNCIL OF THE CITY OF ROANOEE, VIRGINIA,
The 20th day of March, 1989,
No. 29494,
AN ORDINANCE accepting the bid of Breakell, Inc., for construction
of certain improvements in the Municipal Parking Garage for the
Roanoke Valley Graduate Center, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows~
1. The bid of Breakell, Inc., made to the City in total a~oun~
of $134,900.00 for construction of certain improvements in the
Municipal Parking Garage for the Roanoke Valley Graduate Center, such
bid being in full compliance with the City's plans and specifications
made therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of the City Clerk, be and
is hereby, subject to the terms and conditions of this ordinance,
ACCEPTED.
2. The C~t~anager or the Assistant City ~anager and the City
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, the requisite contract with the successful
bidder, based on its proposal made therefor and the City's specifica-
tions made therefor, sa~d contract to be in such form as is approved
by the City Attorney, and the cost of said work to be paid for out of
funds heretofore or simultaneously appropriated by Council, execution
of such contract to be subject to approval of the appropriate sup-
porting documents.
3. Any and al! other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
March 20, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council
Subject:
Bid Committee Report
Roanoke Valley Graduate Center
Municipal Parking Garage
Roanoke, Virginia
I. Back~round:
Ao
City Council, at its March 20, 1989, meeting, publicly opened
and read aloud the bids received for the Roanoke Valley
Graduate Center in the Municipal Parking Garage.
Nine (9) bids were received with Breakell, Inc. submitting
the low bid in the amount of $134,900.00 and 105 consecutive
calendar days.
Project involves the remodeling of the former Macado's space,
111 and 117 Church Avenue, S.W. into the Roanoke Valley
Graduate Center. This will give the colleges administrative
and classroom space with downtown exposure. The colleges
are: Virginia Polytechnic Institute and State University as
the lead school, University of Virginia, Hollins College,
Radford University, Roanoke College and Virginia Western
Community College.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
contract documents.
B. Amount of the low bid.
C. Fundin8 of the project.
D. Time of completion.
Page 2
III. Alternatives are:
Authorize the City Manager to enter into a contract with
Breakell, Inc. in the amount of $134~900.00 and 105 con-
secutive calendar days. Work to be done in accordance with
the contract documents as prepared by Frantz-Chappelear
Associates, Inc. Execution of contract subject to approval
of the appropriate supporting documents.
1. Compliance of the bidders with the requirements of the
contract documents was met.
2. Amount of the low bid is acceptable.
Fundin8 for the project will be reimbursed by Virginia
Polytechnic Institute and State University. See
attached letter. Funds were previously appropriated
with the establishment of an account receivable for the
same amount.
4. Time of completion is specified as 105 consecutive
calendar days which is acceptable.
B. Do not authorize the City Manager to enter into a contract
at this time.
1. Compliance of the bidders with the requirements of the
contract documents would not be an issue.
2. Amount of the low bid would probably change if rebid at
a later date.
3. Fundin~ would not be appropriated at this time.
4. Time of completion would be extended with the school
probably not being able to open in September.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Page 3
Bo
Authorize the City Manager to enter into a contract with
Breakell, Inc. in the amount of $134,900.00 and 105 con-
secutive calendar days for the remodeling of 111, 117 Church
Avenue, S.W. space in the Municipal Parking Garage to accom-
modate the Roanoke Valley Graduate Center according to the
contract documents as prepared by Frantz-Chappelear,
Architects. Execution of contract subject to approval of the
appropriate supporting documents.
Contract Amount
Project Contingency
$134,900.00
12,000.00
Total Project Amount
$146,900.00
C. Reject the other bids received.
Respectfully submitted,
William F. Clark
~ K~i~er~
RAG/LBC/mm
Attachments:
Bid Tabulation
Letter of Authorization from Virginia Polytechnic Institute
and State University
CC:
City Manager
City Attorney
Director of Finance
City Engineer
Citizens' Request for Service
Construction Cost Technician
TABULATION OF BIDS
ROANOKE VALLEY GRADUATE CENTER
MUNICIPAL PARKING GARAGE
111 Church Avenue, S.W.
Roanoke, Virginia
Bids opened before City Council at its meeting of March 20, 1989, 2:00 p.m.
CONTRACTOR BASE BID BID BOND
Breakell, Inc. $250,000.00 * YES
Acorn Construction Ltd. $144~750.00 YES
Boxley Construction Company $140,000.00 YES
Buildin~ Specialists, Inc. $154~000.00 YES
Construction Services of Roanoke~ Inc. $144,900.00 YES
Gardner-Smith, Inc. $149,490.00 YES
Martin Brothers Contractors Inc. $143~450.00 YES
Thor, Inc. $145,400.00 ** YES
Edward C. Kennedy & Assoc., Inc. $152~817.00 YES
Engineer's Estimate : $181,000.00
Time of Construction: 105 Consecutive Calendar Days
* Base Bid
** Base Bid
$250,000.00 Deduct $115,100.00 = $134,900.00
$145,400.00 Deduct $1,450.00 = $143,950.00
Robert A. Garland, Chairman
William F. Clark
Kit B. Kiser
Roanoke, Virginia
March 20, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council
Subject: Bid Committee Report
Roanoke Valley Graduate Center
Municipal Parking Garage
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
WRH/hBC/mm
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
City Engineer
Citizens' Request for Service
Construction Cost Technician
Roanoke, Virginia
March 20, 1989
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
This is to request space on Council's agenda for Monday, March 20, to
receive a report of the Committee appointed to tabulate bids received for the
renovation of the Church Avenue Parking Garage space to house the Roanoke Valley
Graduate Center.
7~ctfully su~itted,
Earl B. Reynolds, Jr.
Acting City Manager
EBRJr/a
cc: Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
VIRGINIA
Hatch 20, 1989
POLYTECHNIC
INSTITUTE AND
A LAND-GRANT UNIVERSITY
STATE UNIVERSITY
Blacksburg, Virginia 24061
Mr. Brian Wishneff
Director Economic Development
City of Roanoke
Municipal Building
Roanoke, VA 24011
Dear Mr. Wishneff:
Enclosed for your review, please find a proposed lease between Virginia
Polytechnic Institute and State University and the City of Roanoke for the
Roanoke Graduate Center.
It is Virginia Tech's understanding that an Invitation to Bid on the renovation
work for the Center has already been issued by the City of Roanoke. On behalf
of Virginia Tech, I am requesting that University personnel be permitted to
participate in the bid review process and selection of the successful contractor.
Mr. Virgil Decker has been designated by the University to accept the bid.
Further, as the construction proceeds, it is our expectation that the University
will be consulted before the City approves any change orders or requests for
additional funding as stated in the lease. Virginia Tech has agreed to be
responsible for total renovation and refurnishing costs, including change orders,
in an amount not to exceed $199,000.00. The architectural fee for the project
will be covered by the University and is not included in the $199,000.00 figure.
As a final matter, I should note that the attached lease is subject to
ratification by the Department of Engineering and Buildings of the Commonwealth
of Virginia. However, Minnis E. Ridenour, Executive Vice President, has
authorized me to state that the University will reimburse the City for the
renovation costs it has incurred should DEB not accept the lease. Of course,
Virginia Tech would anticipate that the City of Roanoke would mitigate any such
cost,
This supercedes our letter sent to Mr. Mark Williams on March 13, 1989. Please
do not hesitate to contact me if you have any questions regarding the proposed
lease or would like to discuss this matter further.
Sifkce rel y,
David R. Ford
Associate Vice President
For Fac1 1 1ties
cc: Minnis E. Ridenour
Carolyn J. Ruble
CJR/eac
March 22, 1989
File #468B
Breakell, Inc.
P. 0. Box 6414
Roanoke, Virginia
24017-0414
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29491, accepting your bid
for replacement of chemical feeders for the Carvins Cove Filter
Plant and related work, upon certain terms and conditions~ in the
total amount of $53,700.00, which Ordinance No. 29491 was adopted
by the Council of the City of Roanoke on first reading on Monday,
March 13, 1989, also adopted by the Council on second reading on
Monday, March 20, 1989, and will take effect ten days following
the date of its second reading.
Sincerely~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
Ms. Dolores C. Daniels, Citizens' Request for Service
Room 456 Municipal Building 215 Church Avenue 5W Roanoke V~rg~nia 240tl (703) 981-2541
Or,ce of ~e CJ~ CJerk
~arch 22, 1989
File #468B
H. Hamner Gay & Company, Inc. Acorn Construction Ltd.
P. 0. Box 11908 P. 0. Box 625
Lynchburg, Virginia 24506 Troutville, Virginia 24175
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29491~ accepting the bid of
Breakell, Inc., for replacement of chemical feeders for the
Carvins Cove Filter Plant and related work~ upon certain terms
and conditions~ in the total amount of $53,700.00, which
Ordinance No. 29491 was adopted by the Council of the City of
Roanoke on first reading on Monday, March 13, 1989, also adopted
by the Council on second reading on Monday, March 20, 1989, and
will take effect ten days following the date of its second
reading.
On behalf of the Members of City Council,
appreciation for submitting your bid
project.
I would like to express
on the abovedescribed
'~%"~ ~'Sincerely' ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipol Builcling 215 C~urch Avenue SW Roanoke V~rg~nia 24011 (703) 981-2541
IN TRE COUNCIL OF THE CITY OF ROANOKE,
The 20th day of March, 1989.
No. 29491.
VIRGINIA,
AN ORDINANCE accepting the bid of Breakell, Inc., for replace-
ment of chemical feeders for the Carvins Cove Filter Plant and
related work, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute
the requisite contract for such work; and rejecting all other bids
made to the City for the work.
RE IT ORDAINED by the Council of the City of Roanoke as E
follows: ;
1. The bid of Rreakell, Inc., mad~ to ~he City in the total
amount of $53,700.00 for replacement of chemical feeders for the
Carvins Cove Filter Plant and related work, such bid being in full
compliance with the City's plans and specifications made therefor
and as provided in the contract documents offered said bidder,
which bid is on file in the Office of the City Clerk, be and is
hereby ACCEPTED.
2. The_~C~y ~asaser or the Assistant City ~anager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's
specifications made therefor, said contract to be in such form as
is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by
Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
ATTEST:
City Clerk.
Honorable Mayor and City Cou 1
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Replacement of Chemical Feeders
for Roanoke Water Department
Carvins Cove Filter Plant
Roanoke, Virginia
Roanoke, Virginia
March 13, 1989
I. Backsround:
City Council, at its February 21, 1989 meeting, publicly
opened and read aloud the bids received for the Replacement
of the Chemical Feeders at Carvins Cove Filter Plant for the
Water Department, Roanoke, Virginia.
Three (3) bids were received with Breakell, Inc. of Roanoke,
Virginia submitting the low bid in the amount of $53~700.00
and 200 consecutive calendar days.
Replacement of chemical feeders involves the replacement of
three (3) chemical feeders and the piping and ductwork rela-
ted to their replacement. It also involves the providing and
installing of a dust collection system that will meet current
codes and regulations. The chemicals involved are dry alum
and lime powder.
II. Issues in order of importance are:
A. Compliance of the bidders with with the requirements of the
Contract Documents.
Amount of the low bid.
C. Fundin~ of the project.
D. Time of completion.
III. Alternatives are:
Award a lump sum contract to Breakell, Inc. in the amount of
$537700.00 and 200 consecutive calendar days. Replacement of
Chemical Feeders and related work to be done in accordance
with the Contract Documents as prepared by the City
Engineer's Office.
1. Compliance of the bidders with the requirements of the
Contract Documents was met.
Page 2
2. Amount of the low bid is acceptable.
Funding for the project is available in Water
Department's Unidentified Replacement Account No.
002-056-2178-9026.
Time of completion is quoted as 200 consecutive calendar
days which is acceptable. Most of the time is required
for the delivery of the Chemical Feeders and the Dust
Collection System.
B. Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the
Contract Documents would not be an issue.
2. Amount of the iow bid would probably change if rebid at
a later date.
3. Funding for the project would not be encumbered at this
time.
Time of completion of the project would be extended.
The present chemical feeders are old and it is very dif-
ficult to find replacement parts for the feeders. One
chemical feeder has been removed from service and has
been dismantled for spare parts. The present dust
collection system needs to be replaced as soon as
possible.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to enter into a contract with
Breakell, Inc. for Replacement of Chemical Feeders and
related work at Carvins Cove Filter Plant, Roanoke, Virginia,
in accordance with the Contract Documents as prepared by the
City Engineer's Office in the amount of $53,700.00 and 200
consecutive calendar days.
Approve the encumbrance of the following funding in the Water
Department's Unidentified Replacement Account No.
002-056-2178-9026.
Contract Amount
Project Contingency
$53,700.00
5~300.00
Total Project Amount $59,000.00
D. Reject the other bids received.
Page 3
RAG/LBC/mm
Attachment:
CC:
Tabulation of Bids
City Manager
City Attorney
Director of Finance
City Engineer
Manager, Water Department
Citizens' Request for Service
Construction Cost Technician
Respectfully submitted,
Chairmau~k~
William F. Clark
Kit B. Kiser
TABULATION OF BIDS
REPLACEMENT OF CHEMICAL FEEDERS
FOR ROANOKE WATER DEPARTMENT
CARVINS COVE FILTER PLANT
ROANOKE, VIRGINIA
Bids opened before City Council on February 21, 1989 at 2:00 p.m.
BIDDER LUMP SUM TIME * BOND
Breakell, Inc. $53,700.00 200 YES
Acorn Construction, Ltd. $57,896.00 160 YES
H. Hamner Gay & Company, Inc. $59,948.00 200 YES
* Consecutive Calendar Days
Estimated Cost:
$75,000.00
William F. Clark
Kit B. Kiser
Office of City Engineer
Roanoke, Virginia
March 13, 1989
Roanoke, Virginia
March 13, 1989
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Replacement of Chemical Feeders
for Roanoke Water Department
Carvins Cove Filter Plant
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WHR/LBC/mm
CC:
City Attorney
Director of Finance
Director of Utilities and Operations
Director of Public Works
City Engineer
Citizens' Request for Service
Construction Cost Technician
O~ce of the Ci~, Clerk
February 22, 1989
File #67
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for replacement of chemical feeders at the
Carvins Cove Filter Plant, were opened and read before the
Council of the City of Roanoke at a regular meeting held on
Tuesday, February 21, 1989:
BIDDER
BASE BID TOTAL
Breakell, Inc.
Acorn Construction, Ltd.
H. Hamner Gay and Company, Inc.
$53,700.00
57,896.00
59,948.00
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and reco~endation to
Council.
Sincerely, ~E~t~.
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr. Wi lburn C. Dibling, Jr., City At torney
Room 456 Municipal Building 215 C~urch A~'~ue SW Roanoke. '~rg~nia 24011 (703) 98t-2541