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Home My WebLink AboutCouncil Actions 02-27-89Bowers 129474) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL February 27, 1989 2:00 p.m. AGENDA FOR THE COUNCIL 1. Call The The of America will to Order -- Roll Call. Mrs. Bowles was absent. invocation will be delivered by The Reverend Charles T. Chaplain, Roanoke Memorial Hospital. Present. Pledge of Allegiance to the Flag of the United States be led by Mayor Noel C. Taylor. CONSENT AGENDA (Approved 6-0} ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NQ sEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM. WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A cort~mnication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, con~nissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (I), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. C-2 A co,,~nunication from Mr. Jeffrey A. Cromer, Manager, Solid Waste Disposal, transmitting the budget recap and revenue pro- jections as approved by the Roanoke Valley Regional Solid Waste Management Board for fiscal year 1989-90, and advising of an increase in landfill tipping rate haulers, effective July RECOMMENDED ACTION: Receive *See Page 3 for other Consen£ 3. Hearing of Citizens fees for local 1, 1989. and file. Agenda items. REGULAR AGENDA Upon Public Matters: governments and pti- None * (1) Request of Citizens for Governmental Excellence to address Council with regard to a petition drive to place the con- solidation matter before the voters· Mr. M. Christian Orndorff. Spokesman. Received and filed. 4. Petitions and Corr~unications: A corr~nunication from the Roanoke City School Board requesting appropriation of $34,769.00 for the Drug Free Schools Program to provide training workshops and materials for the operation of a co--unity-wide alcohol and drug pre- vention program. Adopted Ordinance No. 29474. (6-0) 5. Reports of Officers: a. City Manager: Briefings:, None· Items Recommended for Action: a. A report with regard to concerns e~pressed by Mr. Melvin T. Patrick in connection with his petition to appeal a decision of the Architectural Review Board to deny his request to construct a fence surrounding a portion of a parking lot on Mountain Avenue, S. W., which is located within the boun- daries of the area designated by the City Council as an H-l, Historic District. Concurred in the report. b. A report of the City Attorney addressing the legal issues relating to the abovedescribed matter. Concurred in the report. A report concurring in a report of the Bid Committee recommending acceptance of the bids submitted by Fulton Trucks, Inc., in the total amount of $204,057.00, for three new refuse truck cab/chassis, and First Piedmont Corporation, in the total amount of $67,676.00, for three new rear loading high compaction refuse bodies; and appropriation of funds therefor. Adopted Ordinance No. 29475 and Ordinance No. 29476. (6-0) A report concurring in a report of the Bid Committee recommending acceptance of the bid submitted by MSC Equipment, Inc., in the total amount of $63,080.00, for one new vacuum catch basin cleaner for use by the Street Maintenance D~partment; and appropriation of ~unds therefor. Adopted Ordinance No. 29477 and rdinanee No. 29478. (6-0) A report recommending adoption of a measure requesting reimbursement from the Convnonwealth of Virginia Department of Corrections for installation of a sprinkler system in certain areas of the Roanoke City Jail, at a rate of $0% of the project cost. Adopted Re~olution No. 29479. (6-0) A report with regard to the Graduate Center in the Church Avenue Parkin~ Garage. Carried Over. Reports ao 6. of Corr~nittees: A report of the Roanoke Regional Airport Corr~nission transmitting the Con~nission~s proposed fiscal year 1989-90 Operating and Capital budget. Mr. W. Robert Rerbe,t, Chairman. Adopted Resolution No. 29480. (6-0) b. A report of the cor~nittee appointed to tabulate bids received for alterations to three Aeration and Nitrification Basins at the Water Pollution Control Plant, recon~nending award of a contract to H. Hamner Gay & Company, Inc., in the total amount of $123,000.00. Council Member Robert A. Garland, Chairman. Adopted Ordinance No. 29481. (6-0) 7. Unfinished Business: None. 8. Introduction and Consideration of Ordinances and Resolutions: None. Motions and Miscellaneous Business: a. Inquiries and/or corr~nents by the Mayor Council· Vacancies on various authorities, committees appointed by Council. and members of.City boards, co,~iissions and 10. Other Rearings of Citizens: CONSENT AGENDA: Request of the City Manager for an Executive Session to discuss a matter involving acquisition of real property, use of real property for public purpose and disposition of publicly held real property pursuant to Section 2.1-344 (a) (3), Code of Virginia (19~0), as amended. Request of the City Manager for an Executive Session to discuss a metier involving acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (3)., Code of Virginia (1950), as amended; also a matter involving potential litigation, Section 2.1-344 Request of Council Member David A. Bowers for an Executive Session to discuss a legal matter, pursuant to Section 2.1-344 (a) (7), Code of Virginia (1950), as amended. Ms. Danielle Rand representing the Greater Deyerle Neighborhood Assoc- iation addressed Council with regard to the establishment of a Little Caesar's Pizza Restaurant on a site located at the southeast corner of the intersection of Route 419 and Woodmar Drive, S. W., which was the subject of a rezoning by Council on Monday, March 16, 1987. Ms. Rand expressed concern that one of the proffered conditions to rezoning was that the property would not be used for a fast food establishment. Upon advice of the City Attorney, it was agreed that the appropriate party to hear the complaint was (3) the Board of Zoning Appeals. Office af the Mayor February 27, 1989 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, cort~issions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Sincere~ Noel C. Taylor Mayor NCT:se Room 452 Municipal Building 2t5 Church Avenue, S.W. Raanoke, 'Virginia 24011 (703) 981-2444 C~ce of ~e Ci~, Cler~ March 1, 1989 File #60-144 Mr. Jeffrey A. Cromer Solid Waste Disposal Manager P. 0. Box 12312 Roanoke, Virginia 24024 Dear Mr. Cromer: Your communication transmitting the budget recap and revenue pro- jections as approved by the Roanoke Valley Regional Solid Waste Management Board for fiscal year 1989-90, and advising of an increase in landfill tipping fees for local governments and pri- vate haulers, effective July 1, 1989, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. On motion, duly seconded and adopted, the corr~unication was received and filed. Sincerel,v, ~? Mary F. Parker, CMC City Clerk iiFP:ra Room 456 M~Jnici~x~l Builc~ing 215 C~urch Avenue SW Roonoke ~rg~nia 24011 (703) 98t-254t February 14, 1989 Mrs. Mary Parker, City Clerk City of Roanoke Room 456 Municipal Bldg. Roanoke, Virginia 24011 POST OFFICE BOX 12312 ROANOKE, VIRGINIA 24024 703 981-9331 Dear Mrs. Parker: In accordance with Section 10(c) of the Roanoke Valley Regional Landfill Agreement, attached is the budget recap and revenue projections as approved by the Roanoke Valley Regional Solid Waste Management Board for the upcoming fiscal year 1989-90. The Regional Landfill Board has approved a twenty-three (23%) increase in tipping fees for local governments and twenty-five (25%) increase for private haulers effective July 1, 1989. The Landfill Board approved an increase in tipping fees for local governments from $13.00 per ton to $16.00 per ton and for private haulers fr~n $16.00 per ton to $20.00 per ton. This rate increase is necessary due to new, more stringent solid waste regulations, engineering costs associated with landfill siting process, provide funds for closure/post closure care and inplementation of a recycling incentive program. Please feel free to contact me if you have any questions. JAC:d~h ~nc. Very truly yours, J Solid Waste Disposal H~nager ACCOUNT CODE 1-80100 1-80200 1-80400 1-81000 1-81200 1-81400 1-81600 1-82000 1-82500 1-83000 1-84000 1-12000 1-11000 ACCOUNT CODE 1-70100 1-70200 1-70300 1-70400 Note: ROANOKE VALLEY REGIONAL SOLID WASTE MANAG~qENT BOARD BUDGET RECAP ITt~ Salaries m~ Wages Overtime Fringe Benefits Other~ervices and Charges Utilities and Conununications Travel and Education Maintenance Materials and Supplies Recycling Incentive Program Capital Outlay Contingency Closure/Post Closure. Replacement Reserve PROJECTED ACCOUNT NAM~ City of Roanoke County of Roanoke Town of Vinton Private 1) Reflects twenty-three percent $16.00 per ton. Total Total BOARD APPROVAL FISCAL YEAR 1989-90 $ 404,746 20,000 144,238 429,080 54,150 8,000 132,000 236,975 250,000 55,000 139,011 330,000 1~000~000 $ 3,203,200 BOARD APPROVAL FISCAL YEAR 1989-90 $ 800,0001 400,0001 43,2001 1,960,0002 $ 3,203,200 (23%) rate increase from $13.00 per ton to 2) Reflects twenty-five percent (25%) rate increase from $16.00 per ton to $20.00 per ton. February 27, 1989 Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Members of Council: I wish to request an Executive Session to discuss a matter involving acquisition of real property, use of real property for public purpose and disposition of publicly held real property pursuant to Section 2.1-344 (a) (3) of the Code of Virginia (1950) as amended. Sincerely, W. Robert Herbert City Manager WRH/BJW:kds P~oa noke, Virginia February 27, 1989 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: I wish to request an Executive Session to discuss a matter involving acquisition of real property for public purpose, pursuant to Section 2.1-344(A)(3) of the Code of Virginia (1950), as amended, and also involving potential litigation, pursuant to Section 2.1-344(A)(7) of the Code of Virginia (1950), as amended. Respectfully submitted, W. Robert Herbert City Manager WRH/ga Office of the Council February 27, 1989 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to pursuant amended. request an Executive Session to discuss a legal matter, to Section 2.1-344 (a (7), Code of Virginia (1950), as Sincerely, David A. Bowers Council Member DA~: se Room 456 Municllc~l Building 215 Church Avenue, S.W. Roonoke, V~rglnJo 240t I (703) 981-2541 Office of ~e City Clerk March 1, 1989 File #91 Mr. M. Christian Orndorff Citizens for Governmental P. 0. Box 1225 Roanoke, Virginia 24006 Excellence Dear Mr. Orndorff: At a regular meeting of the Council of the City of Roanoke held on Monday, February 27, 1989, members of the Roanoke Valley Jaycees presented petitions with regard to placing the matter of consolidation before the voters. On motion, duly seconded and adopted, the petitions were received and filed. Sincerely, ~~ ).fary F. Parker, CMC City Clerk MFP: ra Room456 MunicipaIBuilclincj 215 C~urch Avenue SW Roanoke ~r~l~nia24011 (703) 981-2541 "Citizens For Governmental February 14, 1989 HAND DELIVERED Ms. Mary F. Parker, CMC Clerk, Roanoke City Municipal Building 215 Church Ave., SW Roanoke, VA 24011 Re: City Council Meeting Schedule February 27, 1989 Meeting Dear Ms. Parker: This letter serves as confirmation of the request of Citizens For Governmental Excellence for fifteen minutes' time to address the Honorable Mayor and City Council at the meeting of Roanoke City Council on Monday, February 27, 1989, at 2:00 p.m. We ask for the time in order to have representatives of the constituent groups comprising Citizens For Governmental Excellence give a brief statement regarding their petition drive to place the consolidation matter before the voters. Petitions will be filed immediately afterwards. If there are any difficulties with this or if there are any questions, please do not hesitate to contact me. Please send a copy of the meeting agenda or similar confirmation of this scheduling request at your earliest convenience. Very truly yours, M. Ch~-i'Stian Orndorff Citizens For Governmental Excellence P.O. BOX 1225 ROANOKE, VA 24006 'Citizens For C_overnmental ExoduS-ce February 27, 1989 HAND DELIVERED Mary F. Parker, CMC Roanoke City Municipal Building 215 W. Church Ave. Roanoke, VA 24011 Clerk Re: Filing of Petitions Dear Ms. Parker: Please find enclosed originals of the Roanoke City petitions and copies of the Roanoke County petitions pursuant to Section 15.1-1131, et seq., Code of Virginia (1950), as amended. Please accept these petitions for purposes of filing under the Consolidation Statute. Please mark a copy of this letter "filed" to indicate that these petitions were filed with your office and that we may attach such evidence of filing to our court petition. Thank you very much for your assistance in this matter. If there are any questions, please do not hesitate to contact me. Very truly yours, HAMPTON W. THOMAS, P.C. M. Christian Orndorff || MCO/ndm Enclosures P.O. BOX 1225 ROANOKE, VA 24006 Office of the City Clerk March 1, 1989 File #60-76-467 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29474, amending and reor- daining certain sections of the 1988-89 Grant Fund Appropriations, providing for the appropriation of $34,769.00 for the Drug Free Schools Program to provide training workshops and materials for the operation of a community-wide alcohol and drug prevention program, which Ordinance No. 29474 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. Sincerely, /?~_ Mary F. Parker, CMC City Clerk MFP:ra Eno. pc: Mr. W. Robert Herbert, City Manager Mr. James M. Turner, Jr., Chairman, Roanoke City School Board, P. 0. Box 1020, Salem, Virginia 24153 Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031 Room 456 Municil:~al Building 215 C~urch Avenue SW Roanoke Virginia 2401t (703) 981-254'~ AN ORDINANCE to the 1988-89 Grant Fund emergency. WHEREAS, for the Government of the exist. THEREFORE, BE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA lhe 27th day of February, 1989. No. 29474. amend and reordain certain sections Appropriations, and providing for of usual daily operation of the Municipal City of Roanoke, an emergency is declared to IT ORDAINED by Roanoke that certain sections of the Appropriations, be, and the same are reordained to read as follows, in part: the Council of the City of 1988-89 Grant Fund hereby, amended and Appropriations Education Drug Free Schools 1988-89 (1-7) .................... $14,334,471 34,769 Revenue Education Drug Free Schools 1988-89 (8) ...................... 1) Social Security 2) Consultant 3) Printing 4) Coordinator 5) Travel 6) Stipends 7) Audio Visual Materials 8) Federal Grant Receipts 035-060-6949-6306-0201 035-060-6949-6306-0313 035-060-6949-6306-0351 035-060-6949-6306-0381 035-060-6949-6306-0554 035-060-6949-6306-0581 (035-060-6949-6306-0821) (035-060-6949-1102) $ 780 1,000 2,169 5,620 7,600 7,400 10,000 34,769 $14,334,471 34,769 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. , -Hoanoke James M. Turner, Jr., Chairman Sallye T. Coleman, Vice Chairman Donald Sartol Marilyn (L_-C~t~ -- -~ ~Velr~a ~$7 Seif William White, Sr. Frank P. Tota, Superintendent RiChard L Kelley, Clerk of the Board City School Board P.O Box 13105, Roanoke, Virginia ~4031 · 703-981-~381 February 15, 1989 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of February 14, 1989, the School Board respectfully requests City Council to appropriate $34,769 for the Drug Free Schools Program to provide training workshops and materials for the operation of a community-wide alcohol and drug prevention program. The program is one hundred percent reimbursed by federal funds. The School Board appreciates the approval of this request. Richard L. Kelley Clerk of the I~oard and Executive for Business Affairs rg CC: Mr. James M. Turner, Jr. Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. Joel M. Schlanger {with accounting details) Excellence in Education '~1 James M. Turner, Jr., Chairman Marilvn C. Curtis Sallye T. Coleman Vice ChairmanD~ Edw n R Feinour Donald Bartol ~ !'i' ,/ ' Velmo- B. Self Roanoke City School 8oard FEE William White, Sr. Frank P. Tota, Superintendent Richard L Kelley, Clerk of the Board P.O I~ox 13105, Roanoke, Virginia 24.031 · 703-981-2~81 February 15, 1989 Mrs. Mary F. Parker, CMC City Clerk City of Roanoke Roanoke, VA 24011 Dear Mrs. Parker: The enclosed appropriation request should be placed on City Council's agenda. Thank you for your attention to this matter. Sincerely, Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg Enc. Excellence in Education ROANOKE CITY SCHOOl, BOARD Roanoke, Virginia APPROPRIATION REqSJEST Drug Free School~ 1988-89 6949 035-060-6949-6306-0201 035-060-6949-6306-0313 035-050-6949-6306-0351 035-060-6949-6306-0381 035-060-6949-6306-0554 035-060-6949-6306-0581 035-060-6949-6306-0821 Appropriation Unit Z9B Federal Grant Receipts Social Security Consultant Printing Coordinator Travel Stipends Audio-Visual Naterials 980.00 1,000.00 2,169.00 5,620.00 7,600.00 7,400.00 ~0~000.00 34~769.00 34f759.00 The Drug Free Schools Program for 1988-89 viii provide training workshops and materials for the operation of a community-wide alcohol and drug prevention program. The program is reimbursed one hundred percent by federal funds. The program will end September 30, 1989. February 14, 1989 Of~ce of t~e City Clerk March 8, 1989 File #249 Mr. & Mrs. Melvin T. Patrick 816 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Mr. & Mrs. Patrick: A report of the City Manager in connection with your concerns relating to a decision of the Architectural Review Board to deny your request to construct a fence surrounding a portion of a parking lot on Mountain Avenue, S. W., which is located within the boundaries of the area designated by Council as H-l, Historic District, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. A report of the City Attorney recommending that the filing deadline set forth in Section 36.1~642 (d) of the Code of the City of Roanoke, 1979, as amended, be enforced and that no action be taken on your request, was also before the Council. On motion, duly seconded and adopted, Council concurred in the recommendation. Sincerely, Mary F. Parker, CMC City Clerk MFP:sw pc: Mr. W. L. 1255 Keffield Street, N. W., Roanoke, Virginia 24019 Mr. Geoff Seamans, President, Old Southwest, Inc., 414 Avenue, S. W., Roanoke, Virginia 24016 Mrs. Joel Richert, Secretary, Old Southwest, Inc., Avenue, S. W., Roanoke, Virginia 24018 Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Whitwell, Chairman, Architectural Review Board, Walnut 841 Walnut Room 456 Municipc~l Building 21§ Church Avenue S.W. Roanc~e V~rg~nia 24011 (703) 981-2541 Mr. & Mrs. Melvin T. Patrick March 1, 1989 Page 2 Mr. Ronald H. Miller, Building Corr~nissioner/Zoning Administrator Ms. Evelyn S. Gunter, Secretary, Architectural Review Board Mr. George C. Snead, Jr., Director of Administration and Public Safety Ms. Dolores C. Daniels, Citizens' Request for Service Roanoke, Virginia February 27, 1989 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, Virginia 24011 Dear Mayor and Members of Council: At your February 6, 1989, regular meeting, Mr. Melvin T. Patrick appeared before you in connection with a decision of the Architectural Review Board to deny his request to construct a fence surronnding a portion of a parking lot which is a part of his property located at 816 Franklin Road, S. W. The subject property, including parking area, is located within the boundaries of the area designated by the City Council as an H-l, Historic District. Upon hearing the concerns of Mr. Patrick, Council forwarded this matter to the City Attorney and me for a report back to Council. Mr. Dibling has placed a report on this agenda addressing the legal issues surrounding the Architectural Review Board's deci- sion and Mr. Patrick's ability, at this point, to appeal that decision to Council. The following is intended to address Mr. Patrick's comments to Council on several matters regarding the delivery of basic City services: Neighborhood security - Mr. Patrick's statement regarding the need to erect his fence to provide additional security to his property is a private matter as long as the erection of the fence meets all of the City's codes and ordinances. However, Mr. Patrick did make several remarks regarding law enforcement needs in his neighborhood. Upon discussing this matter with the Chief of Police, we discovered in calendar year 1988 the Roanoke City Police Department has recorded one (1) call for service from Mr. Patrick's address. This is not to imply that Mr. Patrick has not experienced problems on his property. However, we have and will respond to any situation in Mr. Patrick's neighborhood that we are advised of and will continue our regular patrol activities as a normal part of our law enforcement program in the Old Southwest area. Condition of the Adjacent Alley and Adjacent Private Properties - Mr. Donald Keaton, Manager of Refuse Collection, and Mr. Ron Miller, the City's Building Commissioner/Zoning Administrator, visited with Mr. Patrick at his property and viewed his concerns regarding the adjacent alley and the condition of the adjacent private properties. Since that time, the City's crews have corrected any problems that were noted in the public right-of-way (alley) and have notified adjacent property owners of any violations with respect to refuse containers. Mr. Miller has also contacted an adjacent property owner with respect to possible violations noted at that site. On Wednesday, February 23, my assistant, Dolores Daniels, visited with Mr. Patrick to ensure that the City had addressed the major concerns which he had regarding the above-noted issues and to determine if we need to take any further actions in these two major areas. Mrs. Daniels has reported to me that Honorable Mayor and City Council Page 2 Mr. Patrick was generally satisfied with the actions that we have taken to date in the basic service delivery areas but he still expressed to her his concern with respect to the Architectural Review Board's decision. We will continue to provide quality, basic services in the Old Southwest neighborhood and to respond to any special issues that may come to our atten- tion. Mr. Miller will continue to follow up on the condition of the private lot mentioned above and we will pursue the cleanup/removal of any debris or objects which are in violation of the City's codes and/or ordinances. Respectfully submitted, W. Robert Herbert City Manager WRH/ga cc: Mr. Wilburn C. Dibltng, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. George C. Snead, Director of Administration and Public Safety Mrs. Dolores Daniels, Assistant to the City Manager for Community Relations Mr. Melvin T. Patrick, 816 Franklin Road, S. W., Roanoke, VA 24016 Old Southwest, Inc. 841 Walnut Ave, SW Eoanoke, VA 24016 Feb. 13,' 198@ Mr. Robert Herbert, City Manager Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 Re: Fence in 300 block of Mountain Avenue, SW Dear Bob: We understand that Mr. Melvin Patrick complained last week to City Council about Architectural Review Board denial of approval for the above-referenced item in the Old Southwest Historic District; that he cited security concerns in de- fense of his fence; and that council referred the matter to you and City Attorney Wilburn Dibling. Old Southwest Inc. supports the ARB's action, and wishes to bring certain aspects of the situation to your attention. First, Mr. Patrick erected the fence before applying for a Certificate of Appropriateness. To approve it now, simply because it is already up, would set a very bad precedent. Second, the steel-mesh fence, which reaches almost to the street and has no landscaping, is an eyesore and inappro- priate for the historic district. Moreover, it is on a block that has made a remarkable, visible comeback in re- cent years. Third, adjacent property-owners oppose Mr. Patrick's fence, even though they also have an obvious interest in the secu- rity of the area. But the issue is not security; it is how Mr. Patrick has chosen to deal with the problem. If he had gone to the ARB in the first place, as he was supposed to do, a solution might well have been reached that would have satisfied everyone concerned. We hope the above information proves useful. Oeof Old/ Thank you. Seamans, president ~uthwest, Inc. Wilburn Dibling, City Attorney Evelyn Gunter, Architectural Review Board Joel Riohert, secretary; Old Southwest, Inc, WILBURN C. DIBLING. JR. February 27, 1989 WILLIAM X PARSONS MARK ALLAN WILLIAMS KATHERINE HOWE JONES STEVEN J. TALEVI The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Melvin T. Patrick and Barbara R. Patrick Dear Mrs. Bowles and Gentlemen: At the Council meeting of February 6, 1989, Mr. Melvin T. Patrick appeared and informed Council that a decision rendered by the Architectural Review Board (hereinafter referred to as the "ARB") regarding a chain link fence was adverse to him and requested that the matter be considered by Council. Mr. Patrick also stated that certain neighborhood problems in the area of his business need to be addressed by the City. After hearing Mr. Patrick's comments, Council referred the matter to the City Mana- ger and the City Attorney for a report and recommendation. This report addresses the legal issues relating to Mr. Patrick's appeal, and an accompanying report from the City Manager addresses Mr. Patrick's neighborhood concerns. In considering this matter, it is important to bear in mind that Mr. Patrick was not exercising his right to appeal the adverse ruling to Council; he was simply advising Council of a matter upon which the ARB had already ruled. A full hearing was held on December 8, 1988, pursuant to Mr. Patrick's application for a certificate of appropriateness, seeking permission to con- tinue maintaining a chain link fence he had erected in the South- west Historic District. Although Sections 36.1-25 and 36.1-345 of the City Code provide that a certificate must be issued by the ARB before a fence can be erected, Mr. Patrick had already erected the fence on his property by the time he filed his application for the certificate. At the ARB hearing held on December 8, 1988, at which I was present, neighborhood opposition to Mr. Patrick's fence was heard. At the conclusion of the hearing, the ARB found that the apppear- ance of the chain link fence and its location on Mr. Patrick's property rendered it not in keeping with the character of the Southwest Historic District and that the fence was objectionable to adjoining property owners. The ARB unanimously voted to deny Mr. Patrick's application for a certificate, and ordered him to The Honorable Mayor and Members of City Council February 27, 1989 Page 2 remove the fence. Since the ARB's decision was the first instance, to my knowledge, in which the ARB denied an application for a cer- tificate, I explained the appeal procedure to Mr. Patrick and specifically reminded him that he had thirty days in which to file a petition for an appeal with the City Clerk. A letter under date of December 9, 1988, sent to Mr. Patrick by Ms. Evelyn S. Gunter, Secretary to the ARB, likewise reminded him of the thirty-day deadline. On January 10, 1989, Mr. Patrick filed a petition with the City Clerk, appealing the ARB's decision rendered on December 8, 1988. Section 36.1-642(d) of the City Code specifically states that any property owner aggrieved by any decision of the ARB may file a petition appealing such decision, "provided such petition is filed within thirty (30) days after the decision is rendered" by the ARB. Accordingly, in correspondence dated January 19, 1989, the City Clerk advised Mr. Patrick that his appeal was not timely filed and that she was therefore unable to place the matter on the Council's agenda. Clearly, the requirements of Section 36.1-642, while simple and easily understood, are mandatory. No form or specific language is needed to comply with the Code requirement; all that is required is that a writing, indicating the basis for the appeal, be filed within a thirty day time period. Although Mr. Patrick stated in his petition for appeal that the minutes of the ARB's meeting held on December 8, 1988, were not available when he filed his petition, such an assertion is neither substantially correct nor relevant. First, Mr. Patrick, like any citizen, had access to the tapes of the proceedings held on December 8, 1988. In fact, Ms. Gunter invited Mr. Patrick to listen to the tapes subsequent to the hearing. The above notwithstanding, Section 36.1-642 clearly provides that Council acts as a reviewing body in matters involving the denial of a certificate of appropriateness by the ARB. Under such circumstances, neither the minutes nor the tapes, nor any reference to either of them, are necessary for an appeal to be filed. The thirty-day deadline for the filing of an appeal is an integral part of the zoning ordinance. It provides all landowners with plenty of time to determine the ramifications of a ruling by the ARB and to determine whether an appeal should be filed. The time limit also ensures that a ruling by the ARB becomes final after a certain period of time. After that period of time, the landowner, the neighbors involved, the City's Zoning Administra- tor, and the ARB, know that a matter has been fairly heard, decided The Honorable Mayor and Members of City Council February 27, 1989 Page 3 and put to rest. Without any finality, the City's Zoning Admini- trator will never be able to know when it will be proper for him to enforce the ARB's ruling, as his actions may be stymied by an appeal filed months after the ARB's ruling. For these reasons, I recommend that the filing deadline set forth in Section 36.1- 642(d) be enforced and that no action be taken on Mr. Patrick's request. As always, please do not hesitate to contact me, if you have any questions or would like to discuss this matter further. With kindest personal regards, I am WCDJr:SJT:fcf CC: Sincerely yours, City Attorney Mr. and Mrs. Melvin T. Patrick The Honorable Chairman and Members, Architectural Review Board W. Robert Herbert, City Manager Mary F. Parker, City Clerk Ronald H. Miller, Zoning Administrator Evelyn S. Gunter, Secretary, ARB Geoff Seamans, President, Old Southwest, Inc. Office of ~e City Clerk February 23, 1989 Mr. Melvin T. Patrick Patrick & Associates 816 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Mr. Patrick: Please be advised that the enclosed reports are included on the agenda of the Council of the City of Roanoke for its meeting on Monday, February 27, 1989, said Council meeting to begin at 2:00 p.m. in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. Sincerely, Mary F. Parker, CMC City Clerk MFP:se Ene. Room 456 Municipal Buildincj 215 Church Avenue SW r~x~no~e ~rg~nia 24011 (703) 981-2541 Office of t'ne City Cler~ February 8, 1989 File #249 Mr. W. Robert Herbert City Manager Roanoke, Virginia Mr. Wilburn C. Dibling, City Attorney Roanoke, Virginia Jr. Gentlemen: I am attaching copy of documents submitted by Mr. Melvin T. Patrick at a regular meeting of the Council held on Monday, February 6, 1989, in connection with a decision of the Architectural Review Board to deny his request to construct a fence surrounding a portion of a parking tot described as Lot 8, Mountain Avenue, S. W., which parking lot is located within the boundaries of the area designated by the City Council as H-l, Historic District. On motion, duty seconded and adopted, the matter was referred to you for study, report and recommendation. You were requested to submit your report to Council at a regular meeting to be held on Tuesday, February 21, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. Melvin T. Patrick, 816 Franklin Road, S. W., Roanoke, Virginia 24016 Room 456 Municipal Buildincj 21,5 C~urch A,..~lue SW Roanoke ~rglnia 2~O1 t (703) 98~-254.1 Office of the City Clerk January 1~, I~89 File #249 Hr. & ~Irs. ~lelvin T. Patrick 816 Frankl in Road, S. W. Roanoke, Virginia 24016 Dear Mr. & Mrs. Patrick: I wish to acknowledge receipt of your petition, which was filed in the City Clerk's Office on Tuesday, January i0, 19,~9, appealing a decision rendered by the Architectural Review Board, on Thursday, December 8, 1988, for denial of your request to construct a fence surrounding a portion of a parking lot described as Lot 8, Mountain Avenue, S. tV., which parking lot is locatad within the bo~ndaries of the area desi~nated by the City Council as till, ltistoric District. ' Section 36.1-642 (d) of the Code of the City of Roanoke as amended, sets forth the following appeal procedure: "Any property owner aggrieved by any decision of the Architectural Review Board may present to the City Council o petition appealing such decision, provided such petition is filed within thirty (30) days after the decision is rendered by the ~oard. The City Council may reverse or modify the Board's decision, in whole or in part, or it may affirm the deci- sion of the Board." (1979), Inasmuch as your petition was not timely filed within the thirty dey time period following the decision rendered by the Architectural Review t]oard, I regret that I am not in a position to place the appeal on the agenda of the Roanoke City Council. If you have questions, please do not hesitate to call me. Sincerely, .~, Mary F. Parker, CMC City Cleric MFP: ra pc: Mr. W. C. Whitwell, Chairman, Architectural Review [ioard, 1255 Keffield Street, ~,1. W., Roanoke, Virginia 240~9 ~tr. Wilburn C. Dibling, Jr., City Attorney Mr. Steven J. Talevi, As,~istant City Attorney Ms. Evelyn S'. Gunter, Secretary, Architectural Review Doard Room 456 Municipal Building 215 Church Avenue SW Roanoke V~rq~nia 24011 (703) 981-2541 December 9, 1988 Mr. and Mrs. Melvin T. Patrick Patrick and Associates 816 Franklin Road, S.W. Roanoke, VA 24016 Dear Mr. and Mrs. Patrick: Subject: Application for Certificate of Appropriateness Dated 11/29/88, No. 88-30 On December 8, 1988, the Architectural Review Board of the City of Roanoke, Virginia, considered your request for a new fence for property on Mountain Avenue, more specifically described as Official Tax No.1020811 and your request for a Certificate of Appropriateness was denied. The Board advised that the new fence was not in keeping with the character of the Southwest Historic District and was found to be objectionable to adjoining property owners. Fences are structures that must receive approval from the Architectural Review Board before they can be erected in a historic district. Because the fence was erected without the approval of the Board and has been denied a Certificate of Appropriateness, it is in violation of Section 36.1-345 of the Roanoke City Zoning Code and will have to be removed. If you are aggrieved by the Board's decision, you have 30 days to appeal the Board's decision to City Council. Please do not hesitate to contact me if you have questions. Sincerely, Roanoke City Architectural Review Board ESG:mpf cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Ronald H. Miller~ Zoning Administrator Room 355 Municipal Building 215 Church Avenue S W Roanoke, Virginio 24011 (703) 981 2344 January 9, 1989 VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE IN THE MATTER OF ) ) MELVIN T. PATRICK AND ) BARBARA R. PARTICK ) PETITION FOR LOT NO. 8 MOUNTAIN AVE.,S.W. ) APPEAL ROANOKE, Virginia ) TO THE HONORABLE THE MAYOR AND COUNCIL OF THE CITY OF ROANOKE: Your Petitioners, Melvin T. Patrick and Barbara R. Patrick of Roanoke, Virginia, would respectfully state: 1. This ia an appeal from a decision of the Architectural Review Board ("ARB") under Section 36.1-345 of the Zoning Ordiance of. the Code of the City of Roanoke 2. Your Petitioners are the owners of an Improved Parking Lot known as Lot No.8, Mountain Avenue S.W. in the Ciy of Roanoke, which is within the boundaries of an area which the Council has designated as H-1 (Historic District). 3. On December 8, 1988, the ARB for the City of Roanoke denied application for a certificate under Section 36.1-327 (b) of the Zoning Ordiance of the Code of the City of Roanoke that it not appropriate to construct a fence surrounding a portion of was the parking lot. A copy of the denial letter outlining reasons are not available the next ARB meeting which is or minutes of the meeting to the petitioners until after scheduled for January 15, 1989 4. Your Petitioners are aggrieved by the decision of the ARB in that it interferes with self protection of personal property. Those aggrieved locally have enjoyed free parking for nearly 3 years. In addition, the parking facilities has an outlet on Mountain Avenue, Franklin Road and Elm Avenue. It had become a drug distribution area, night-time teenager parties with syringes and other paraphernalia often left on the parking lot or thrown upon the top of our building. The roof is approximately 6 feet high from the parking lot. Persons employed constantly felt danger leaving stream of persons using the facility as convenience store. The City Police have after dark due to the a walk through to the been contacted and/or constant local stopped exemplifying our interest in the Historic and our personal interest in Roanoke. MELVIN T. PATRICK AND ) BARBARA R. PATRICK ) 816 Franklind Road,SW Roanoke, Va 24016 District as it developes Owners on the street seeking relief. Their answer was always that it was private property and that they had no jurisdiction. The fence was installed by a bonded contractor of the City of Roanoke prior to ARB notification and without the Petitioners knowledge that the property was within the designated Historical District. We ask council to consider the relationship of cause in the Petitioners interest and that in the best interest of the community. During the next several years as the area developes, we believe after that time it would be in the interest of the Historical District to remove the fence without prejudice on the part of the Petitioners. We further ask council to reverse the decision made by the ARB and further inform them that the Petitioners would be willing to sign a statement removing the fence at some appropriate time in further February 6, 1989 VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE IN THE MATTER OF ) ) MELVIN T. PATRICK AND ) BARBARA R. PATRICK ) LOT NO. 8 MOUNTAIN AVB.,S.W. ) ROANOKE, Virginia ) PETITION FOR APPEAL TO THE HONORABLE THE MAYOR AND COUNCIL OF THE CITY OF ROANOKE: The undersigned, Melvin T. and Barbara R. Patrick, have previously requested and filed a petition to be heard by the Council of'the City of Roanoke. (copy attached) The appeal unfortunately was filed one day late, therefore an appeal hearing was denied. The original petition for appeal has been enclosed along with support documentation in our request of your consideration. Hopefully time will permit you to review and consider our request in leaving the fence in question, where it is currently placed. Melvin T. Patrick and Barbara R. Patrick Property of T. Patrick & Barbara R. 816 Franklin Road. SW Roanoke. Virginia 24016 Patrick Office Building 816 Franklin Road Adjoining Mountain Avenu~ Parking Lot View of parking lot from Mountain Avenue looking west. Mountain Avenue over--looking parking lot and un-improved prop- erty. View from Moun- tain Avenue over-- looking parking lot and office building adjoin- ing. Note No Fence on this side of parking lot. South View from Park- ing lot to Frank- lin Road. South view from parking lot to adjoining office building Note No Fence North view from parking lot to un--improved room- ing house. Pg. -- 3 Property located on northside of parking lot look- ing toward Moun- tain Avenue from alley. View of Fence line and back of office building from alley. View of fence and office build- ing from alley looking toward Franklin Road. Pg. -- ~ View from alley looking North -- Note Church in background. View from alley North -- Note barrier and 10' fence around park lng lot. View of Property 60 feet from entry to office View from alley next to Franklin Road. View toward cen- ter city -- Part of Historic DisC rict. Or, ce of the City Cler~ ~farch i, 1989 File #472-183 Fulton Trucks, Inc. P. 0. Box 6337 Roanoke, Virginia 24017 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29476, accepting your bid for three new refuse trucks cab?chassis, in the total amount of $204,057.00, which Ordinance No. 29476 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Enco pc: Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Donald E. Keaton, Manager, Refuse Collection Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manager, General Services and Room 456 Municipc~l Building 2t5 C~urch Avenue S W Roanoke V]rg~nia 244DI 1 (703) 981-2541 IN THE COUNCIL OF TRE CITY O~ ROANOKE, VIRGINIA, The 27th day of February, 1989. No. 29476. AN ORDINANCE accepting bids for refuse trucks; rejecting other bids; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinafter set out and generally described, such items being more particularly described in the City's specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, with each item: Item Quantity and Number Description at the purchase prices set out Successful Purchase Bidder Price 3 new refuse truck cab/ chassis delivered to body manufacturer and including performance bond Fulton Tru--~, Inc. $ 204,057.00 2 3 new 20 cu.yd, rear lcad- lng high compaction refuse bodies to be m~unted on Item #1, delivered FOB Roanoke, Virginia, .-~ in- cluding perfo~m~.nce bend First Piedmont Co~pom~tlon $ 67,676.00 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase orders for the above-mentioned items, said purchase orders to be made and filed in accordance with the City's specifications, the respective bids made therefor and in accordance with this ordi- nance. S. Any and all other said items are hereby REJECTED; So notify each such bidder and appreciation for each bid. bids made to the City for the afore- and the City Clerk is directed to to express to each the City's 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. C)ffice of ~e Ci~/Cler~ March 1, 1989 File #472-183 Dickerson-GMC Truck-Peterbilt, 341 - 24th Street, H. W. Roanoke, Virginia 24017 Johnson International Trucks P. O. Box 12087 Roanoke, Virginia 24022 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29476, accepting the bid of Fulton Trucks, Inc., for three new refuse trucks cab/chassis, in the total amount of $204,057.00, which Ordinance No. 29476 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 2?, 1989. On behalf of the Members of City Council, appreciation for submitting ~our bid vehicular equipment. I would like to express on the abovedescribed Sincerelx, Hary F. Parker, CMC City Clerk MFP:ra Eric. Room 456 Municipol BuJlciin9 215 C~urch Avenue SW Roanoke V~rg~nia 24011 (703) 981-2541 CY~ce of the City Cle~ March 1, 1989 File #472-183 First Piedmont Corporation P. O. Box 1069 Chatham, Virginia 24531 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29476, accepting your bid for three new rear loading high compaction refuse bodies, in the total amount of $67,676.00, which Ordinance No. 29476 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. Sincere l y, ~/]~ Mary F. Parker, CMC City Clerk MFP: ra Eric. pc: Mr. Mr. W. Robert Herbert, City Manager Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Donald E. Keaton, Manager, Refuse Collection Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manager, General Services and Room 456 Munici~x:II Building 215 Chu~h Avenue SW Roanoi~e ~r9~nia 24011 (703) 98t-254'I C~ce of ~he City Cte~k March 1, 1989 File #472-183 Cavalier Equipment Company P. 0. Box 12507 Roanoke, Virginia 24026 ~C Equipment, Inco 1823 North Hamilton Street Richmond, Virginia 23230 Mid-State Equipment Company P. 0. Box 249 Buchanan, Virginia 24006 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29476, accepting the bid of First Piedmont Corporation for three new rear loading high com- paction refuse bodies, in the total amount of $67,676.00, which Ordinance No. 29476 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, Februar~ 27, 1989. On behalf of the Members of City Council, I would appreciation for submitting your bid on the vehicular equipment. like to express abovedescribed ~'"'~-~ ~'Sincerely' ~~ Mary F. Parker, CMC City Clerk MFP:ra Enc. Room 456 Municipal Building 215 Church Avenue SW D4x~nc~e. 'virginia 24011 (703) 98¢-2541 March 1~ 1989 File ~60-472-183 Mr. Joel ~. Schlanger Director of Finonce Roanoke, Virginia Dear Mr. Schlanger: [ am attaching copy of Ordinance No. 29475, amending and reor- daining certain sections of the 1988-89 General Fund Appropriations, transferring $271,733.00 from the Capital Maintenance and Equipment Replacement Program to Public Works Refuse Collection, to provide funds for the purchase of three new refuse trucks cab/chassis, in the total amount of $204,057.00, and three new rear loading high compaction refuse bodies, in the total amount of $67,676.00, which Ordinance No. 29475 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. -~'~'--t~Sincerely' ~' ~,.~ Mary F. Parker, CMC City Clerk ~FP:ra pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Donald E. Keaton, Manager, Refuse Collection Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Oarwin Roupe, Manager, General Services and I'~:~om 4..%6 Municipol Building 215 Church Avenue SW Roanoke V~rg~nia 2401 '~ (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th day of February, 1989. No. 29475. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Works Refuse Collection (1) .............................. $18,413,505 3,685,119 Fund Balance Capital Maintenance & Equipment Replacement Program - City Unappropriated (2) ......................... 1) Vehicle Equipment (001-052-4210-9010) $ 271,733 2) CMERP City (001-3332) (271,733) $ 1,783,099 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this city Clerk. Roanoke, Virginia February 27, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS TO PURC~{ASE REFUSE T~UCKS, BID NUMBER 88-12-94 I concur with the recommendation of the bid committee relative to the above subject and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance Roanoke, Virginia February 27, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS TO PURCHASE REFUSE TRUCKS BID1/OMBER 88-12-94 I. BACKGROUND November 28, 1988 City Council designated funds in the Capital Maintenance and Equipment Replacement Program to allow for the purchase of three (3) new Refuse Trucks. December 30, 1988 request for quotations were specifically sent to twenty-one (21) vendors currently shown on the City's bid list. A public advertisement was also published on the Roanoke Times and World News on January 5, 1989. Bids were received, after due and proper advertisement, until 2:00 p.m. on January 17, 1989, at which time all bids so received were publicly opened and read in the Office of the Manager of General Services. II. CURRENT SITUATION Seven (7) bid responses were received. Bid tabulation is attached. Ail bids received were evaluated in a consistent manner by representatives of the following Departments: Motor Vehicle Maintenance Refuse General Services C. Bid evaluations are as follows: 1.) Item #1 - Three (3) New Refuse Truck Cab/Chassis. a.) The lowest bid submitted by Dickerson - GMC Truck-Peterbilt, Inc. took (2) exceptions. The cab is not low entry as specified and their unit does not have electric shift. These exceptions substantially affect price, quantity and/or quality and cannot be waived as Honorable Mayor and City Council Page 2 2.) informalities. b.) The second lowest bid, submitted by Fulton Truck Company meets all required specifications for a total cost of $204,057.00 including performance bond and delivery. Item %2 - Three (3) new 20 cu.yd, high compaction rear loading bodies to be mounted on above cab/chassis. a.) The lowest bid submitted by Mid-State Equipment Company took exceptions to Ejectory Panel, Automatic split cycle and performance bond. These exceptions substantially affect price, quality and quantity and cannot be waived as informalities. b.) The second lowest bid, submitted by First Piedmont Corporation meets all required specifications for a price of $67,676.00. III ISSUES A. Need B. Compliance with Specifications C. Fund Availability IV. AL'£~a{NATIVES Council accept the lowest responsible bids for Refuse trucks and bodies as follows: Item %1 - Three (3) New Refuse Truck Cab/Chassis delivered to body manufacturer and including performance bond as submitted by Fulton Truck Company for the total amount of $204,057.00 Item %2 - Three (3) New 20 cu. yd. High Compaction Refuse Bodies mounted on Item %1 and delivered FOB Roanoke, VA and including performance bond, as submitted by First Piedmont Corporation for the total cost of $67,676.00. 1.) Need - requested units are necessary to continue to perform required refuse collection services. 2.) Compliance with Specifications - those bids recommended by this alternative meet all required specifications. Honorable Mayor and City Council Page 3 3.) Fund availability - funds are designated in the Capital Maintenance and Equipment Replacement Program to provide for this purchase. We B. Reject all bids. 1.) Need - the performance of required refuse collection duties would not be accomplished in the most effective and efficient manner. 2.) Compliance with Specifications - would not be a factor in this alternative. 3.) Fund Availability - Designated funds would not be expended. REC~ATION A. Council concur with alternative "A" - accept the lowest responsible bids meeting specifications for Refuse Trucks and Bodies as follows: Item 91 - Three (3) New Refuse Truck Cab/Chassis delivered to Body Manufacturer and including performance bond, as submitted by Fulton Truck Company. For a total amount of $204,057.00. Item 92 - Three (3) new 20 cu.yd, rear loading high compaction refuse bodies to be mounted on item #1, delivered FOB Roanoke, VA and including performance bond, as submitted by First Piedmont Corporation for the total amount of $67,676.00. Reject all other bids. Honorable Mayor and City Council Page 4 B. Appropriate $271,733.00 from Capital Maintenance and Equipment Replacement Program to Refuse Department Account 001-052-4210-9010 to provide for this purchase. Respectfully submitted, William F. Clark Donald E. Keaton D. Darwin Roupe WFC/DDR/klm cc: City Attorney Director of Finance o ~ Office of the City Cler~ March 1, 1989 File #183~472 MSC Eouipment, Inc. 1823 North Hamilton Street Richmond, Virginia 23280 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29478, accepting your bid for one new vacuum catch basin cleaner to be mounted on an existing truck cab/chassis, in the total amount of $63,080.00, which Ordinance No. 29478 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27 1989. ' Sincerely, //~.~C4~ Mary F. Parker, CMC City Clerk .~FP: ra Enco pc: Cit~ Manager Director of Finance Director of Public Works Manager, Street Maintenance Jr., Director of Administration Mr. W. Robert Herbert, Mr. Joel M. Schlanger, Mr. William F. Clark, Mr. William L. Stuart, ~ro George C. Snead, Public Safety Mr. D. Darwin Roupe, Manager, General Services and Room456 MunicipalBuildincj 215 C~urch Avenue SW Roanoke VirC~nia2401'l (70~)981-254'1 Of'rice of the City Clerk ,~arch 1, 1989 File #183-472 Virginia Public Works E~uipment 2207 Tazewell Street Richmond, Virginia 23222 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29478, accepting the bid of MSC Equipment, Inc., for one new vacuum catch basin cleaner to be mounted on an existing truck cab/chassis, in the total amount of $63,080.00, which Ordinance No. 29478 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. On behalf of the Members of City Council, I would like to express appreciation for submitting your bid on the abovede$cribed eouipmento Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra Enco Room 456 Municip(~l Building 215 (]~urch Avenue SW Roanc~e V~rg~nia 2401 t (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of February, 1989. No. 29478. VIRGINIA, AN ORDINANCE providing for the purchase of one new vacuum catch basin cleaner to be mounted on existing truck cab/chassis for use by the City, upon certain terms and conditions, by accepting a bid made to the City for furnishing and delivering such equip- ment; and rejecting the other bid made to the City; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of MSC Equipment, Inc., made to the City offering to furnish and deliver to the City, f.o.b., Roanoke, Virginia, one (1) new vacuum catch basin cleaner to be mounted on existing truck cab/chassis, for the sum of $63,080.00, is hereby ACCEPTED. 2. The City's Manager of General Services is, hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifica- tions, the terms of said bidder's proposal and the terms and pro- visions of this ordinance. 3. The other bid made to the City for said equipment is hereby REJECTED; and the City Clerk is directed to so notify such bidder and to express the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. C)~ce of the City Cle~ ~arch 1, 1989 File #183~472-60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlan~er: I am attaching copy of Ordinance No. 29477, amending and reor- daining certain sections of the 1988-89 General Fund Appropriations, transferring $63,080.00 from the Capital Maintenance and Equipment Replacement Program to Public Works, Street Maintenance, to provide funds for the purchase of one new vacuum catch basin cleaner, in the total amount of $63,080.00, which Ordinance No. 29477 was adopted by the Council of the City of ~oanoke at a regular meeting held on Monday, February 27, 1989. Sincere ly, Mary F. Parker, CMC City Clerk MFP: ra Enc. pc: W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. William L. Stuart, Manager, Street ~aintenance Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manager, General Services and Room 456 Municil~al Building 21§ C~urch Avenue SW I"~:~noke 'V~rg~nia 24011 (703) 981-2541 AN ORDINANCE the 1988-89 General emergency. WHEREAS, for Government of the exist. IN THE COUNCIL OF THE CITY, OF ROANOKE, VIRGINIA The 27th day of February, 1989. No. 29477. to amend and reordain certain sections Fund Appropriations, and providing for of the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Works Street Maintenance (1) ............................. Fund Balance Capital Maintenance & Equipment Replacement Program - City Unappropriated (2) ......................... 1) Other Equipment (001-052-4110-9015) $ 63,080 2) CMERP City (001-3332) (63,080) BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. $18,204,852 2,815,203 $ 1,991,752 existing, this ATTEST: City Clerk. '89 Fq!'! 2.3,," ".-,. :42 Roanoke, Virginia February 27, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council, SUBJECT: BIDS TO PURCHASE VACUUM CATCH BASIN CLEANER, BID NUMBER 89-1-44 I concur with the recommendation of the bid committee relative to the above subject and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/DDR/klm cc: City Attorney Director of Finance Roanoke, Virginia February 27, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS TO PURCHASE VACUUM CATCH BASIN CLEAN~K BID NUMBER 89-1-44 I. Background November 28, 1988 City Council designated funds in the Capital Maintenance and Equipment Replacement Program to provide for the purchase of a new Vacuum Catch Basin Cleaner. January 18, 1989 specifications were developed. Request for quotations were sent to thirteen (13) vendors currently shown on the City's bid list. Bids were received, after due and proper advertisement, until 2:00 p.m. on February 3, 1989, at which time all bids so received were publicly opened and read in the Office of the Manager of General Services. II. Current Situation Two (2) Bid responses were received. Bid tabulation is attached. Ail bids received were evaluated in a consistent manner by representatives of the following departments. Motor Vehicle Maintenance Street Maintenance General Services The lowest bid submitted by MSC Equipment, Inc. meets all required specifications. III. Issues A. Need B. Compliance with Specifications Honorable Mayor and City Council Page 2 IV. C. Fund Availability Alternatives Council accept the lowest bid for One (1) New Vacuum Catch Basin Cleaner to be mounted on existing Truck Cab/Chassis, for a total cost of $63,080.00. Need - requested equipment is necessary to replace an existing unit which is no longer operable. Compliance with Specifications - the unit as bid by MSC Equipment, Inc. meets all required specifications. Fund availability - funds are designated in the Capital Maintenance and Equipment Replacement account to provide for this purchase. B. Reject all Bids Need - required duties of Street Maintenance could not be accomplished. e Compliance with Specifications would not be a factor with this alternative. Fund availability - designated funds would not be expended. Recommendation ae Council concur in Alternative "A" - accept the lowest bid for One (1) New Vacuum Catch Basin Cleaner to be mounted on existing Truck Cab/Chassis as submitted by MSC Equipment, Inc. for the total cost of $63,080.00 and reject other bid. Honorable Mayor and City Council Page 3 ADpropriate $63,080.00 from the Capital Maintenance and Equipment Replacement Program to Street Maintenance account 001 052 4110 9015. Respectfully submitted, Committee: William F. Clark William L. Stuart D. Darwin Roupe WFC/DDR/klm cc: City Attorney Director of Finance Office of the City Clerk March 8, 1989 File #123 Mr. Michael S. Board State Fire Marshal Commonwealth of Virginia Building 210 Church Avenue, S. W. Roanoke, Virginia 24011 Mr. Carlton B. Bolte Chief of Operations Adult Community Facilities Department of Corrections P. 0. Box 26963 Richmond, Virginia 23261 Gentlemen: I am enclosing copy of Resolution No. 29479, approving the installation of a partial fire sprinkler system in the City Jail as directed by you, and requesting reimbursement of one-half of the project costs from the State Department of Corrections, which Resolution No. 29479 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:sw Enc. pc: The Honorable W. Alvin Hudson, City Sheriff Mr. W. Robert Herbert, City Manager ~4ro William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Room 456 Municipal Buil¢iing 215 Church Avenue SW Roanoke ~rg~nia 244D11 (703) 98t-254.1 IN THE COUNCIL OF THE CITY' OF ROANOKE, VIRGINIA, The 27th day of February, 1989~ No. 29479.' A RESOLUTION approving the installation of a partial fire sprink- ler system in the City Jail as directed by the State Fire Marshal and requesting reimbursement of one-half of the project costs from the State Department of Corrections. WHEREAS, expansion of the City Jail was authorized by City Coun- cil on the 22nd day of July, 1985, by Ordinance No. 27691; WHEREAS, said expansion was completed and placed in use; and WHEREAS, the State Fire ~arshal, at the time of his final inspec- tion, directed that a partial sprinkler system be added to the facility at a total additional cost of $6,906.00; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. This Council concurs with the need to add the partial sprink- ler system as directed by the State Fire ~arshal. 2. Pursuant to $53.1-80, Code of Virginia (1950), as amended, the Board of Corrections of the Commonwealth of Virginia is requested to provide reimbursement to the City for one-half of the cost of such partial sprinkler system installation. ATTEST: City Clerk. Roanoke, Virginia February 27, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Resolution Requesting Reimbursement from Commonwealth of Virginia Department of Corrections for Additional Construction Requested by the State Fire Marshal II. I. Backsround: Addition to the Jail, which was the completion of the fourth portion of the Jail, and request for reimbursement for the project was approved by Ordinance No. 27619 dated July 22, 1987. Work was completed at a total cost of $813,000.00 and the City was reimbursed in the amount of $406,047.90 by the Commonwealth Department of Corrections for the project. State Fire Marshal, in his routine inspection of the completed facility, instructed the City of Roanoke to add a sprinkler system in the Storage Room on the second floor. The inmates clothing storage room had been expanded through the years and the State Fire Marshal required that the addi- tion be sprinkled. The dry food storage room was also requested to be sprinkled. Do Sprinkler system, as required by the State Fire Marshal, was added at a total cost of $6,906.00. This system covers three (3) areas as required by the State Fire Marshal. Current Situation: A. Reimbursement of project costs by the State Board of Corrections is possible for all approved Jail construction, enlargement or renovation projects at a rate of 50% of the project cost. Reimbursement must be requested via local resolution indi- cating approval of the Jail expansion project by City Council. Other forms are being completed and forwarded by the Sheriff's Office. Page 2 III. Recommendation is that City Council concur in the attached resolu- tion requesting reimbursement for the installation of the sprinklers as required by the State Fire Marshal at a rate of 50% by the State Board of Corrections. Respectfully submitted, I II Page 2 III. Recommendation is that City Council concur in the attached resolu- tion requesting reimbursement for the installation of the sprinklers as required by the State Fire Marshal at a rate of 50% by the State Board of Corrections. WRH/LBC/mm cc: City Attorney Director of Finance State Fire Marshal City Engineer Construction Cost Technician Respectfully submitted, W. Robert Herbert City Manager CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION DATE: May 30, 1989 TO: Mr. W. Robert Herbert, City Manager FROM: Ms. Mary F. Parker, City Clerk /~%'~ ~ SUBJECT: Fire Sprinkler System, Roanoke City Jail For your information and handling as you deem appropriate, [ am attaching copy of a corrgnunication from Mr. Carlton ~. Bolte, Chief of Operations, Adult, Corrgr~unity Facilities, Corr~nonwealth of Virginia, Department of Corrections in connection with reimbursement, in the amount of $3,453.00, for installation of a partial fire sprinkler system in the Roanoke City Jail. MFP: kp EDWARD W. MURRAY DIRECTOR COMMONWEALTH o/VI" QINtA Department oJ Corrections P.O. BOX 26~63 RICHMOND. VIRGINIA 23261 (8041257-19(~ May 22, 1989 Ms. Mary F. Parker City Clerk City of Roanoke Room 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Dear Ms. Parker: On April 11, 1989, the Board of Corrections aDproved the request from Roanoke City for reimbursement in the amount of $3,453 (50% of $6,906) for the installation of a partial fire sprinkler system in the Roanoke City Jail. This was approved subject to the availability of funds and in compliance with Sections 53.1-80 and 53.1-83, Code of Virginia. We will include this in our budget submission for the 1990 legislature; however, we suggest that you also contact your legislator for his assistance in seeing that this is included in the Appropriation Act that will be passed by the 1990 legislature. If you have any questions, please contact me. Very truly yours, Chief of Operations Adult Community Facilities CBB:lg CC: Sheriff Alvin Hudson Ms. Brooks Ballard Mr. Bob Wootton Office of the City Cler~ March 1, 1989 File #9-60 Mr. W. Robert Herbert, Chairman Roanoke Regional Airport Corr~nission Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 29480, approving the Roanoke Regional Airport Corr~nission budget for fiscal year 1989-1990, upon certain terms and conditions, which Resolution No. 29480 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. ~'~~'Sincerely' ~/~ Mary F. Parker, CMC City Clerk ~FP:ra Enc. pc: Members, Roanoke Regional Airport Commission Ms. Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors, P. 0. Box 29800, Roanoke, Virginia 24018-0798 Mr. Paul H. ~fahoney, County Attorney, County of Roanoke, P. 0. ~ox 29800, Roanoke, Virginia 24018-0798 Mr. Robert C. Poole, Airport Manager Ms. Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission Room 456 Municipal Bullclincj 215 Church Avenue SW R4~no~e ~rglnia 2~4D1 '~ (703) 981-254'~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of February, 1989. No. 29480. A RESOLUTION approving the Roanoke Regional Airport Commission budget for FY 1989-1990, upon certain terms and conditions. WHEREAS, Section 24B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and the City Council of the City; and WHEREAS, by report dated February 14, 1989, a copy of which is on file in the Office of the City Clerk, the Chairman of the Roanoke Regional Airport Commission has submitted a request that the City approve the FY 1989-1990 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council hereby approves the FY 1989-1990 budget for the Roanoke Regional Airport Commission: ~ENDI~JREPEU3JECTI(XNS Operations and ~aintenance Current Prot~sed 1988-89 1989-90 A. Salaries, ~ages and Benefits $ 565,458 $ 851,307 B. Operating Expenditures 527,032 791,137 C. Internal Services 649,436 574,300 Total Operations and Maintenance $1,741,926 $2,216,744 Non-Operating Expenses A. Interest B. Depreciation Total Non-Operating Expenses Capital frcm Revenue A. Equipment B. Projects Total Capital from Revenue TOTAL EKPENDI~3RE PROJECTIO~ $ 107,412 593,465 $ 700,877 $ 17,020 204,541 $ 221,561 $2,664,364 $ 648,780 580,366 $1,229,146 $ 73,800 165,000 $ 238,800 $3,684,690 Operating Revenue Terminal Building: A. Concessions B. Advertising C. Building Rentals D. Privilege Fees Airfield: A. Landing Fees B. Miscellaneous Parking Lot: Building and Equil~ent: Other: TOTAL C~ERATING REVENUE Non-Operating Revenue Interest on Investment: TOTAL REVENUE 1A2OJECTIONS REVENUE P~OJECr IONS Current 1988-89 $ 809,288 24,664 202,600 7,954 $ 400,449 48,827 $ 819,511 $ 174,516 $ 12,275 $2,500,084 $ 53,035 $2,553,119 $ 866,401 25,404 742,431 8,192 $ 771,852 175,078 $ 877,860 $ 179,751 $ 12,643 $3,659,612 $ 42,224 $2,701,836 and the City Manager and City Clerk are authorized to execute and attest, respectively, on behalf of the City, documentation, in form approved by the City Attorney, necessary to evidence said approval. ATTEST: City Clerk. /~irport Commission W Robert Herbert, Chairman Lee Garrelt Joel M, Schlanger Bob L, Johnson Kit B. Kiser Robert C. Poole, Airport Manager CITY February 14, 1989 1635 Aviation Drive Roanoke, Virginia 24012 [703) 98~-2531 Honorable Chairman and Members Roanoke County Board of Supervisors Roanoke, Virginia Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re: Roanoke Regional Airport Commission Fiscal Year 1989-1990 Budget Dear Mrs. Bowles and Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Act, submitted for your approval is the Airport Commission's 1989-1990 proposed operating and capital budget. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivi- sions would be appropriate. Therefore, on behalf of the Commission, the fiscal year 1989-1990 budget is enclosed for your approval by resolution. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Very truly yours, rt Herbert Commission Chairman WRH:MAW: csp Enclosure CC: Members, Roanoke Regional Airport Commission Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors Mary F. Parker, Clerk, Roanoke City Council Paul M. Mahoney, Roanoke County Attorney Wilburn C. Dibling, Jr., Roanoke City Attorney Robert C. Poole, Airport Manager Cathy S. Pendleton, Commission Secretary ROANOKE REGIONAL AIRPORT PROPOSED FY 89-90 BUDGET 3o EXPENDITURE PROJECTIONS Operations and Maintenance A. Salaries, Wages and Benefits B. Operating Expenditures C. Internal Services Total Operations and Maintenance Non-Operating Expenses A. Interest B. Depreciation Total Non-Operating Capital from Revenue A. Equipment B. Projects Total Capital from Revenue Current Proposed 1988-89 1989-90 $ 565,458 $ 851,307 527,032 791,137 649~436 574~300 $1,741,926 $2,216,744 $ 107,412 $ 648,780 593~465 580~366 $ 700,877 $1,229,146 $ 17,020 $ 73,800 204~541 165~000 $ 221,561 $ 238,800 TOTAL EXPENDITURE PROJECTIONS $2~664~364 $3,684~690 Page 2 Revenue Proiections Operating Revenue Terminal Building A. Concessions B. Advertising C. Building Rentals D. Privilege Fees Airfield A. Landing Fees B. Miscellaneous Parking Lot' Building and Equipment Other Total Operating Revenue Current 1988-89 $ 809,288 24,664 202,600 7,954 400,449 48,827 819,511 174,516 12~275 $2,500,084 Proposed 1989~90 $ 866,401 25,404 742,431 8,192 77 ,85 175,078 877,860 179,751 12~643 $3,659,612 Non-Operating Revenue Interest on Investment $ 53,035 $ 42,224 TOTAL REVENUE $2,553~119 $3,701~836 W: Robert Herbert Chairman Lee Gorrett JoelM. Schlanger Bob L. Johnson Kit B. Kiser Robert C. Poole, AJrport Manager February 14. 1989 Roonoke, Virginia 24(]12 [703/ 98~-2531 Honorable Chairmn- and Members Roanoke County Board of Supervisors Roanoke, Virginia Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re: Roanoke Regional Airport Commission Fiscal Year 1989-1990 Budget Dear Mrs. Bowles and Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Act, submitted for your approval is the Airport do=~ission's 1989-1990 proposed operating and capital budget. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivi- sions would be appropriate. Therefore, on behalf of the Commission, the fiscal year t989-1990 budget is enclosed for your approval by resolution. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Very truly yours, W. Robert Herbert Commission Chairman WRH:MAW:csp Enclosure cc: Members, Roanoke Regional Airport Commission H. Allen, Deputy Clerk, Roanoke County Board of Supervisors F. Parker, Clerk, Roanoke City Council M. Mahoney, Roanoke County Attorney Wilburn C. Dibling, Jr., Roanoke City Attorney Robert C. Poole, Airport Manager Cathy S. Pendleton, Comission Secretary ROANOKE REGIONAL AIRPORT PROPOSED FY 89-90 BUDGET EXPENDITURE PROJECTIONS Current Proposed 1988-89 1989-90 o Operations and Maintenance A. Salaries, Wages and Benefits B. Operating Expenditures C. Internal Services Total Operations and Maintenance Non-Operating Expenses A. Interest B. Depreciation Total Non-Operating Capital from Revenue A. Equipment B. Projects Total Capital from Revenue $ 565,458 $. 851,307 527,032 771,137 649~436 574~300 $1,741,926 $2,216,744 $ 107,412 $ 648,780 593~465 580~366 $ 700,877 $1,229,146 $ 17,020 $ 73,800 204~541 165~000 $ 221,561 ' ~ 238,800 TOTAL EXPENDITI1RE PROJECTIONS $2~664~354 $3~684~690 Page 2 Revenue Pro~ections 3o Operating Revenue Terminal Building A. Concessions B. Advertising C. Building Rentals D. Privilege Fees Airfield A. Landing Fees B. Miscellaneous Parking Lot Building and Equipment Other Total Operating Revenue Current 1988-89 $ 809,288 24,664 202,600 7,954 400,449 48,827 819,511 174,516 12~275 $2,500,084 Proposed 1989-90 $ 866,401 25,404 742,431 8,192 771,852 175,078 877,860 179,751 12,643 $3,659,612 Non-Operating Revenue Interest on Investment $ 53,035 $ 42,224 TOTAL REVENUE $2,553~119 $3~701,836 Office of r~e Ci~ Cler~ ~-arch 1, 1989 Fi le #27 Structures & Utilities Company, P. 0. ~ox 2218 Christiansburg, Virginia 24068 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29481, accepting the bid of H. Hamner Gay & Company for construction of alterations to aera- tion and nitrification basins at the Water Pollution Control Plant, upon certain terms and conditions, in the total amount of $123,000.00, which Ordinance No. 29481 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. On behalf of the Members of City Council, I would appreciation for submitting your bid on the project. like to express abovedescribed Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. Room 456 Municipal Buiicling 215 Church Avenue SW Roanoke V~rg~nia 240t 1 (703) 981-254. t Office of ~he Cily Cler~ March 1, 1989 File #27 S. C. Rossi & Company, Inc. 1410 - 16th Street, S. E. Roanoke, Virginia 24014-2650 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29481, accepting the bid of H. Hamner Gay & Company for construction of alterations to aera- tion and nitrification basins at the Water Pollution Control Plant, upon certain terms and conditions, in the total amount of $123,000.00, which Ordinance No. 29481 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. On behalf of the Members of City Council, I would appreciation for submitting your bid on the project. like to express abovedescribed Sincerely, ~l~t~..- Mary F. Parker, CMC City Clerk MFP:ra Enc. Room 456 Municil:x~l Building 2t5 Church Avenue SW B4x~noke V~rg,nia 240t I (703) 981-2541 CXflce of the Ci~ March 1, 1989 File #27 Mechanical and Plumbing, Inc. P. 0. Box 357 Stanleytown, Virginia 24168 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29481j accepting the bid of Ho Hamner Gay & Company for construction of alterations to aera- tion and nitrification basins at the Water Pollution Control Plant, upon certain terms and conditions, in the total amount of $123,000.00, which Ordinance No. 29481 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. On behalf of the Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Enc. Room456 MunicipalBuilding 215 Church Avenue SWRoano~e ~rglnia24011 (703)981-2541 O~flce of ~e Ci~, Cled~ March 1, 1989 File #27 Acorn Construction Ltd. P. 0. Sox 625 Troutville, Virginia 24175 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29481, accepting the bid of ~. Hamner Gay & Company for construction of alterations to aera- tion and nitrification basins at the Water Pollution Control Plant, upon certain terms and conditions, in the ~ntal amount of $123,000.00, which Ordinance No. 29481 was adoptea by the Council of the City of Roanoke at a regular meeting held on ~onday, February 27, 1989. On behalf of the Members of City Council, I would appreciation for submitting your bid on the project. like to express abovedescribed ~'""-~'~'Sincerely' /)l~k~ Mary F. Parker, CMC City Clerk MFP: ra Enc. Room 456 Municil:x~l Building 215 C~urch Av~'~ue SW. Roanoke V~rg~nia 24011 (703) 981-2541 Oft~ce of the City Clerk March 1, 1989 File #27 H. Hamner Gay & Company, Inc. P. 0. Box 11908 Lynchburg, Virginia 24506 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29481, accepting your bid for construction of alterations to aeration and nitrification basins at the Water Pollution Control Plant, upon certain terms and conditions, in the total amount of $123,000.00, which Ordinance No. 29481 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enco Mr. Mr. Mr. Mr. Ms. W. Robert Herbert, City Manager William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Construction Cost Technician Kit B. Kiser, Director of Utilities and Operations Steven L. Walker, Manager, Water Pollution Control Plant Dolores C. Daniels, Citizens' Request for Service Room 456 Municipal Building 2t5 Church Avenue SW Roanoke ~rg~nia 24~11 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of February, 1989. No. 29481. VIRGINIA, AN ORDINANCE accepting the bid of H. Hamner Gay & Company, Inc., for construction of alterations to aeration and nitrification basins at the Water Pollution Control Plant, upon certain terms and con- ditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of H. Hamner Gay & Company, Inc., made to the City in the total amount of $123,0OO.00 for construction of alterations to aeration and nitrification basins at the Water Pollution Control Plant such bid being in full compliance with the City's plans and specifica- tions made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation municipal government, an emergency is deemed to exist, and nance shall be in full force and effect upon its passage. ATTEST: of the this ordi- City Clerk. Roanoke, Virginia February 27, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Alterations to Aeration and Nitrification Basins Water Pollution Control Plant Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. WRH/LBC/mm Respectfully submitted, W. Robert Herbert City Manager Attachement: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Manager, Water Pollution Control Plant Citizens' Request for Service Construction Cost Technician Roanoke, Virginia February 27, 1989 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Alterations to Aeration and Nitrification Basins Water Pollution Control Plant Roanoke, Virginia I. Background: mo City Council, at its February 13, 1989 meeting, publicly opened and read aloud the bids received for the Alterations to three (3) Aeration and Nitrification Basins at the Water Pollution Control Plant. Bo Five (5) bids were received with H. Hamner Gay & Company, Inc. of Lynchburg submitting the lowest total bid (base bid plus alternate I) in the amount of $123~000.00 and 180 con- secutive calendar days. C. Alterations to Aeration and Nitrification Basins involve the replacement of the present aeration system in the bottom of the basins with a more economical and more even distribution of air system. There will be only 4-6" pipe air supplies in the new basins that replace the present 12-6" air drops. Need to replace the current system because the current porous blocks are becoming more and more nonporous and making it very inefficient to continue to try to pump air through the deteriorating blocks. II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the Contract Documents. B. Amount of the low bid. C. Funding of the project. D. Time of completion. Page 2 III. Alternatives are: mo Award a lump sum contract to H. Hamner Gay & Company, Inc. of Lynchburg, Virginia, in the amount of $123~000.00 which includes the base bid of $83~500.00 and Alternate I in the amount of $39,500.00 and a construction time of 180 con- secutive calendar days. Alterations to Aeration and Nitrification Basins to be done in accordance with the Contract Documents as prepared by the City Engineer's Office. 1. Compliance of the bidders with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. Fundln~ for the project is available in the Water Pollution Control Plant account "Maintenance of Machinery and Equipment" Account No. 003-056-3155-2048. Time of completion is quoted as 180 consecutive calendar days which is acceptable. Most of the time is required because of the lead time for delivery of the aeration equipment. B. Reject the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the Contract Documents would not be an issue. 2. Amount of the low bid would probably change if rebid at a later date. 3. Fundin~ of the project would not be encumbered at this time. e Time of completion of the project would be extended. The projected savings anticipated by the use of the new, more efficient air distribution system would be delayed. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Bo Authorize the City Manager to enter into a contractual agreement wtih H. Hamner Gay & Company, Inc. of Lynchburg, Virginia for Alterations to Aeration and Nitrification Basins at the Water Pollution Control Plant at Roanoke, Virginia, in accordance with the Contract Documents as prepared by the City Engineer's Office in the amount of $123~000.00, which includes the base bid (2 basins) plus Alternate I (one addi- tional basin) and 180 consecutive calendar days. Page 3 Approve the encumbrance of the following funds in the Water Pollution Control Plant account "Maintenance of Machinery and Equipment" Account No. 003-056-3155-2048. Contract Amount Project Contingency TOTAL $123,000.00 7,000.00 $130,000.00 D. Reject the other bids received. Respectfully submitted, Robert A. Garland, Chairman William F. Clark Kit B. Kiser RAG/LBC/mm Attachment: Tabulation of Bids CC: City Manager City Attorney Director of Finance City Engineer Manager, Water Pollution Control Plant Citizens' Request for Service Construction Cost Technician TABULATION OF BIDS ALTERATIONS TO AERATION AND NITRIFICATION BASINS WATER POLLUTION CONTROL PLANT ROANOKE, VIRGINIA Bids opened before City Council on February 13, 1989, at 7:30 p.m. TIME BID BIDDER BASE BID ALTERNATE I TOTAL DAYS ~ BOND H. Hamner Gay & Company, Inc. $83,500.00 $39,500.00 $123,000.00 180 YES S. C. Rossi & Co., Inc. $83,441.00 $41,000.00 $124,441.00 360 YES Mechanical & Plumbing, Inc. $88,281.17 $40,523.33 $128,804.50 202 CHECK Acorn Construction, Ltd. $89,800.00 $39,800.00 $129,600.00 120 YES Structures and Utilities Co., Inc. $112,900.00 $51,900.00 $164,800.00 250 YES * Consecutive Calendar Days Estimated Cost: $40,000.00 per Basin Robert A. Garland, Chairman William F. Clark Kit B. Kiser Office of City Engineer Roanoke, Virginia February 27, 1989 February 15, 1989 File #27 ~lr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Committee Mr. Kit B. Kiser ) Gentlemen: The following bids for alterations to Aeration and Nitrification Basins at the Water Pollution Control Plant, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1989: BIDDER S. C. Rossi & Company, Inc. H. Hamner Gay & Company, Inc. Mechanical and Plumbing, Inc. Acorn Construction Ltd. Structures & Utilities Company, Inco BASE BID TOTAL $ 83,441.00 83,500.00 88.281.17 89,800.00 112,900.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, 2~.~e~._ Mary F. Parker, CMC City Clerk MFP:ra pc: S. C. Rossi & Company, Inc., 1410 16th Street, S. E., Roanoke, Virginia 24014-2650 H. Ramner Gay & Company, Inc., P. O. Box 11908, Lynchburg, Virginia 24506 Room 456 MunlcHDol Building 215 Church Avenue $ W Roonoke, Virg~nici 24011 (703) 98 %2541 Mr. Robert A. Garland Mr. William F. Clark Mr. Kit B. Kiser Page 2 February 15, 1989 pc: Mechanical and Plumbing, Inc., P. O. Box 357, Stanleytown, Virginia 24168 Acorn Construction Ltd., P. O. Box 625, Troutville, Virginia 24175 Structures & Utilities Company, Inc., P. O. Box 2218, Christiansburg, Virginia 24068 Mr. Wilburn C. Dibling, Jr., City Attorney