HomeMy WebLinkAboutCouncil Actions 12-19-8829407
(Gar)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
December 19, 1988
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. ALe pre/sen~.
The invocation will be delivered by The Reverend John
Morris, Associate Minister, Pilgrim Baptist Church. PreenS.
The Pledge of Allegiance to the Flag of the United States
of America wilt be led by ~iayor Noel C. Taylor·
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CONSENT AGENDA IApproved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. T~ERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS· IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM T[IE CONSENT AGENDA AND CONSIDERED SEPARATELY·
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss pe'~sonnet matters relating to
vacancies on various authorities, boards, commissions and com-
aittees appointed by Council, pursuant to Section 2·1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters re~ating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (i), Code of Virginia
(1950), as amended·
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss a legal matter, being the terms and
conditions of a contract to be negotiated, pursuant to Section
2.l-~44 (a) (7), Code of Virginia (1950), as amended.
RECOMmeNDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a legal
matter, being the re,ms and conditions of a
contract to be negotiated, pursuant to
Section 2.~-344 (a) (7), Code of Virginia
(1950), as amended.
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A communication from Council
requesting an Executive Session to
pursuant to Section 2.1-344 (a) (i),
amended.
3lember David A. Bowers
discuss a personnel matter,
Code of Virginia (1950), as
RECOilMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a personnel
matter, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
A report of the City Manager with regard to the Library
Automation Project.
RECOI~NDED ACTION: Concur in recommendation.
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A report of the City Manager with regard to the status of
the Shadetand Avenue, N. W. Project.
RECOlt~F, NDED ACTION: ~/~ ~/r~t ~x ~x;fx/x/~/t 1~ WITHDRAWN.
Qualification of Mr. Lawrence M. Taylor as a member of the
Roanoke Neighborhood Partnership Steering Committee for a term
of three years ending December 31, 1991.
RECOMmeNDED ACTION: Receive and file·
Oualification of 3*r. James W. Burks, .Ir., as a member of the
Roanoke Civic Center Commission for a term of three years ending
September 30, 1991.
RECOi~tMENDED ACTION: Receive and fi le.
Ouatification of Mr. Daniel E. Karnes as a member of the
Mental Health Services ~oard of Directors for a term of three
years ending December 31, 1991.
rtECO31MENDED ACTION: Receive and fi te.
Ouaiification of Ms. Anita L. Hammerstrom as a member of
the Youth Services Citizen Board for a term ending May ~I, 1990.
RECOIt{MENDED ACTION: Receive and file.
*RequeSt of Counc~ Member JameS 0. Trout for an Executive Session to disc~s a
p~sonn~ mat~er pursuant to Section 2.1-344 la) (I), Code of Vd~gi~ia (1950), a~
amended. REGU~AR AGENDA
Hearing of Citizens Upon Public ~fatters:
Presentation of the 1987-88
Civic Center Commission.
Chairman· Received and filed.
Annual ~eport of the Roanoke
Mr. John W. Lambe.t, Jr.,
(~)
Presentation of a progress report on services provided to
the citizens of the City of Roanoke by ~ental Health
Services of the Roanoke Valley. Mrs. Hortense Ruddick,
Spokesman. Received and filed.
c. Request of Mr. Whitey Taylor to address Council with regard
to proposed use of Vietory Stadium for automobile races·
Referred to the City Manag~and City Attorney for study, repo~and
Petitions and Co~unications: recommendation to Council.
a. A communication from the Roanoke City School Board recom-
mending appropriation of $32,160.00 for the 1988-89 Flow
Through Program; $8,000.00 for the Parent Resource Center
Program; and $360,241.00 from the 1989 Capital Maintenance
and Equipment ~eptacement fund· Adopted Ordinance No. 29407.
Reports of Officers:
a. City Manager:
Brie_~ings: None.
Items Recommended for Act on:
1. A report recommending that Council endorse an applica-
tion for the Single-Family Rehabilitation and Energy
Conservation Loan Program as submitted to the
Department of Housing and Community Development.
Adopted R~olu~on No. 29408. (7-0)
Oirector of Finance:
Reports
A financial report
Rec~ved and filed.
of Core, itt·es:
for the month of November, 19~8.
A report of
construction
right-of-way,
Elizabeth T.
the Water Resources Committee with regard to
of an eievated pedestrian bridge over street
Center in the Square. Council ~4ember
Bowles, Chairman· WITHDRAWN.
Unfinished Business: ~one.
introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29390, on second reading, vacating a portion
of a certain subdivision plat and permanently vacating,
discontinuing and closing certain public right-of-way in
the City of aoanoke, Virginia, as is more particularly
described hereinafter; and authorizing the Mayor's execu-
tion of a new subdivision plat. Adopted Ordinance No. 29390
on second reading. (7-0~
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b. Ordinance No. 29391, on second reading, rezoning a tract of
land located on the westerly side of Peters Creek Road,
N. W., containing 0.63 acre, more or less, designated as
Official Tax No. 2770101 and a portion of Official Tax No.
2770104, from C-l, Office District, to C-2, General
Commercial District. Adopted 0rdinance No. 29391 on second
reading. (7-0)
c. Ordinance No. 29392, on second reading, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations· Adopted Ordinance No. 29392 on second reading.
(7-0)
d. Ordinance No. 29393, on second reading, authorizing execu-
tion of a contract with the Virginia Department of Health
to provide for the operation of the City of Roanoke Health
Department. Adopted Ordinance No. 29393 on second reading. (7-0)
Ordinance Ho. 29394, on second reading, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations. Adopted Ordinance No. 29394 on second reading.
(7-0)
Ordinance Ho. 29.395, on second reading, amending and reor-
daining certain sections of the 1988-89 Capital Fund
Appropriations· Adopted Ordinance No. 29395 on second reading.
(7-0)
Ordinance No. 29397, on second reading, amending and reor-
daining certain sections of the 1988-89 Grant Fund
Appropriations. Adopted Ordinance No. 29397 on second reading.
Ordinance No. 29398, on second reading, amending and reor-
daining certain sections of the 19~8-$9 General Fund
Appropriations. Adop~ed O~nan6~ ~o. ~ ~n ~eaond ~ea~n$.
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Ordinance No. 29399, on second reading, authorizing the
City Manager to enter into an agreement with Peat Marwick
Main & Co., for the performance of annual audits of the
City's finances for each of the fiscal years ending
June 30, 1989, 1990, 1991 and 1992, upon certain terms and
conditions. Adopted0rdinance No. 29399 on second reading. (7-0)
Ordinance No. ~9400, on second reading, amending and reor-
daining certain sections of the 1988-89 Sewage Fund
Appropriations. Adopted Ordinance No. 29400 on second reading.
Ordinance Ho. 29401, on second reading, authorizing the
abandonment of a certain water line easement and the dedi-
cation of thirteen other water line easements serving
Crossroads Consumer Mall, upon certain terms and con-
dit i ohs. Adopted Ordinance No. 29401 on second reading. {7-0)
Ordinance No. 29402, on second reading, amending and reor-
daining certain sections of the 1988-89 General and Capital
Funds Appropriations. Adopted Ordinance No. 29402 on second
reading. ( 7~ 0 )
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m. Ordinance No. 29403, on second reading, providing for the
acquisition of real estate needed by the City to be added
to Oakland Elementary School property; authorizing the City
Manager to affix a certain limit of the consideration to be
offered by the City for each parcel; providing for the
City's acquisition of such real estate by condemnation,
under certain circumstances; authorizing the City to make
motion for the award of a right of entry on any of the par-
cets for the purpose of commencing the project; and direct-
ing the mailing of this ordinance to the property owner(s).
Adopted Ordinance No. 29403 on second reading. {7-0)
n. Ordinance No. 29404, on second reading, amending and reor-
daining certain sections of the 1988-89 General and Capital
Funds Appropriations. Adopted Ordinance No. 29404 on second
reading. 17-01
o. Ordinance ~o. 2~405, on second reading, providing for the
acquisition of real estate needed by the City to be added
to Highland Park School property; authorizing the City
Manager to affix a certain limit of the consideration to be
offered by the City for each parcel; providing for the
City's acquisition of such real estate by condemnation,
under certain circumstances; authorizing the City to make
motion for the award of a right of entry on the parcel for
the purpose of commencing the project; and directing the
mailing of this ordinance to the property owner(s).
Adopted Ordinance No. 29405 on second reading. (7-0)
p. Ordinance ~o. 29406, on second reading, authorizing the
extension of a sanitary sewer line through an existing
public utility easement in the Roanoke Centre for Industry
and Technology, upon certain terms and conditions.
Adopted Ordinance No. 29406 on second reading. (7-0)
Notions and Miscellaneous Business:
[nouiries and/or co~ents by the Mayor and members of City
Council.
Vacancies on various authorities, boards, commissions and
committees appointed by Council.
Other ~earings of Citizens:
Appointed Mr. Robert L. Lynn to the Ment~ Health S~vices Board of D~Lectors.
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Office of the Mayor
December 15, 1988
The Honorable Vice-Mayor
Members of City Council
Roanoke, Virginia
and
Dear ~rs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personneZ matters
reZating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (a) (1),
Code of Virginia (1950), as amended.
Sincereiy,
Mayor
NCT:sw
Room 452 Municipal Building 2t5 Church Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-2444
O~ce of ~ne ,V~/or
December 19, 1988
The Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss a legal matter,
being the terms and conditions of a contract to be negotiated,
pursuant to Section 2.1-344 (a) (7), Code of Virginia (1950),
as amended.
Sincerely,
~4oel C. Tayt
Mayor
NCT:se
I'~:~om 452 MunicJl:xzd Building 215 Church Avenue, S.W. Roanoke, Virginia 240t I (703) 981-2444
Office of the Council
December 15, 1988
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an E~ecutive Session to discuss a personnel matter,
pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as
amended.
DAB: sw
Sincereiy,
Council Member
Room 456 Municipal Building 215 Church Avenue, S.W. Roonoke, Vlrginlo 2401 t (703) 981-25,41
Office of the Cry, C,en,
December 21, 1988
File ~323
Mr. tV. Robert Herbert
City ~ianager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to the Lib.ary Automation Project, recom-
mending that you be authorized to advertise for bids for a shared
automated library system, including participation b~ Roanoke
County and Salem Public Libraries, was before the Council of the
City of Roanoke at a regular meeting held on Monday, December 19,
I~88.
On motion, duly seconded and unanimously adopted, Council con-
curred in the reco~endation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Mr. Elmer C. Hodge, Roanoke County Administrator, P. O. Box
29800, Roanoke, Virginia 24018-0798
Air. Randolph M. Smith, Salem City lianager, P. O. Boa 869,
Salem, Virginia 24153
Mr. James D. Ritchie. Director of Human Resources
3~s. Beverly Bury, City Librarian
Room 456 Munici~l BuildincJ 215 C~urch A',,~ue SW. Roc;noke V~rg~nia 24011 (703) 98~-2,..~t
December 19, 1988
Honorable Mayor Noel C.
Members of City Council
Roanoke, Virginia
Taylor~nd 8o!.' ~: i
Members of Council:
SUBJECT: LIBRARY AUTOMATION PROJECT
I. BACKGROUND
The Roanoke City~ Roanoke County~ and Salem Public
Libraries each received grants from the Virginia State
Library to begin conversion of library card catalogs to
machine-readable form over the last seven years. This
resulted in a computerized data base for potential use in
an automated library system.
Bo
Each library's card catalog was replaced by a microfiche
catalog which was produced using the machine-readable
data base. This microfiche catalog is an interim step
toward an on-line library catalog.
Co
The libraries hired a library consultant to conduct a
requirements study and make recommendations. The study
was completed and the recommendations are outlined in two
documents:
Requirements Report for an Integrated Library
~ystem.
2. Recommendations for Shared Automated Systems and
Services.
Library and City Information Systems~ staff analyzed the
alternatives and concluded that pursuing a shared library
automation system was the most cost beneficial.
II. CURRENT SITUATION
Ao
The consultant and library staff presented information
regarding the issues, benefits, and costs of an
independent library automation system versus a shared
system to Roanoke City and Roanoke County library boards
as well as administrative staff from the three
localities.
°
Cooperative planning for a shared system has been pursued
with the permission of the cities' and county managers.
The libraries hired the consultant to finalize the
Requirements Report and to prepare an Invitation for Bid
to be submitted to library automation vendors according
to the following timetable:
December, 1988
Presentation to government
officials.
December, 1988-January,
1989
Invitation for Bid is
released.
March-April, 1989
Bids are evaluated and
vendor is recommended.
May-June, 1989
Cooperative agreement is
signed.
Committees have been established to advise, manage,
evaluate, and implement the functions and use of a shared
automated library system. Representatives from Roanoke
City, Roanoke County, and Salem Public Libraries, data
processing centers, administration, and library boards
have been assigned responsibilities in the process.
III. ISSUES
An automation committee composed of library and data
processing representatives from all localities will
govern the daily operation of the system.
A. quality of public service.
B. Internal operating efficiency.
C. Costs.
D. Funding.
E. Cooperative Agreement.
IV. ALTERNATIVES
Authorize City administration to advertise for bids for a
shared automated library system including participation
by Roanoke County and Salem City Public Libraries.
1. quality of public service.
a)
More timely catalog information on
participating libraries' holdings would be
available to users.
b) Greater searching capabilities for
participating libraries would be provided.
c)
d)
Access to valley-wide library resources would
be expanded.
Staff would be able to provide more direct
assistance to library users since
record-keeping and clerical duties would be
decreased.
Internal operating efficiency.
a)
Inventory control which is virtually
non-existent will be supplied by the system.
b) Check-out procedures and overdue notice
production will be completly automated thereby
providing enhanced control and retrieval of
circulating materials.
c)
Valley-wide patron information will be on-line
at all library locations immediately
identifying delinquent borrowers.
d)
Statistical record-keeping will be automated
for patron and management information.
Costs.
a)
Purchaser installation~ and maintenance for a
four-year period of a shared system will be
approximately $1~612~102 with Roanoke City,
Roanoke County, and Salem. (See attached cash
flow model.)
b) The City of Roanoke's share of the cost will be
approximately $853~880 based on the same
four-year schedule.
c)
System maintenance and operation will cost
Roanoke City approximately $81~000 each fiscal
year thereafter.
Fundin9.
a)
Two hundred thousand dollars ($200~0001 is
available in the City's Capital Maintenance
Equipment Replacement Program (CMERP) budget
for a portion of the first year's cost of the
system.
b)
The initial payment will be encumbered by June
30, 1989 with subsequent payments being
scheduled with selected bidder and included in
the Library's operating budget each fiscal
year.
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5. Cooperative agreement.
It will be required that a cooperative agreement
including the following issues be signed between the
local governments:
a)
The City of Roanoke shall house the central
site components and provide related operations
services.
b)
The participating jurisdictions will jointly
own the central site components and
telecommunications equipment purchased on a
shared basis with proportional equity according
to the shared cost formula stated below.
c)
Each library will contribute to the shared
costs using this formula for the initial
three-year term of the contract as follows:
(1) Roanoke City - 50%
(2) Roanoke County - 42%
(3) Salem City - 8%
d)
The funding formula used for this project is
based on the following four statistical
measures:
(1) Circulation - 50%
(2) Number of circulating points - 30%
(3) Number of titles in the data base - 10%
(4) Number of terminals with each library -
10%
e)
After the initial term of the contract any
party~ upon proper notice of termination (12
months)~ will agree to forfeit all equity in
the system to the remaining agencies
participating in the shared library system,
Authorize City administration to advertise for bids for
an independent automated library system for Roanoke City.
1, Quality of public service.
a)
b)
c)
d)
More timely catalog information for only
Roanoke City Library holdings would be
available to users.
Greater searching capabilities for only Roanoke
City Library holdings would be provided.
Access to valley-wide library resources would
not be expanded due to potential
incompatibility of separate systems.
Staff would be able to provide more direct
assistance to library users since
record-keeping and clerical duties would be
decreased.
Internal operating efficiency.
a)
Inventory control which is virtually
non-existent will be supplied by the system.
b) Check-out procedures and overdue notice
production will be completely automated.
c)
Valley-wide library card project could be
jeopardized as a resu)t of a dispersed data
base.
d)
Statistical record-keeping for patron and
management information will be automated.
Costs.
a)
Purchase~ installation~ and maintenance for a
four-year period of an individual system for
the City of Roanoke would be approximately
}1,066,326.
b)
System maintenance and operation will require
~104~700 per year thereafter.
Funding.
a)
Two-hundred thousand dollars ($200,000) is
available in the City's Capital Maintenance
Equipment Replacement Program (CMERP) budget
for a portion of the first year's cost of the
system.
b)
The initial payment will be encumbered by June
30, 1989 with subsequent payments scheduled
with selected bidder and included in the
Library's operating budget each fiscal year.
5
Cooperative agreement. No cooperative agreement
will be required.
Do not advertise for bids for an automated library
system.
1. Quality of public service.
a)
Time lags will remain in updating catalog
information.
b)
Valley-wide access to resources will not be
improved.
c)
Microfiche catalog will remain as a permanent
catalog of library holdings.
d)
Increasing amounts of staff time will be
required for clerical routines requiring either
additional staff or a reduction in patron
service levels, or both.
2. Internal operating efficiency.
a)
Inventory control will be limited and labor
intensive with great potential for error and
out-of-date information.
b) Circulation of materials and overdue notice
production will remain slow with clerical
routines requiring additional staff time as
usage increases.
c)
Valley-wide patron information would not be
on-line at all library locations delaying
identification of delinquent borrowers.
d)
Statistical record-keeping for patrons and
management information would continue to be
labor intensive and inadequate.
Costs.
a)
Increases will be necessary for maintaining
manual and clerical systems.
b)
More staff hours will be needed to keep up with
increasing demand for service.
c) Future automation efforts will be more costly.
Funding. Not an issue at this time.
Cooperative agreement. Not an issue at this time.
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V, RECOMMENDATION
City Council concur in the implementation of Alternative A and
authorize City administration to advertise for bids for a
shared automated library system including participation by
Roanoke County and Salem Public Libraries.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/BAB/slw
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Beverly Bury, City Librarian
Attachment: Four Year Cash Flow Model
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C)~fice of ,'~e Ci~ Cie~
December 21, 1988
File ~15-488
Mr. James B. McCloskey, Chairman
Roanoke Neighborhood Partnership
Steering Committee
2920 Avenham Avenue, $. W.
Roanoke, Virginia 24~14
Dear Mr. McCloskey:
This is to advise you that Mr. Lawrence M. Taylor has qualified
as a member of the Roanoke Neighborhood Partnership Steering
Cor,~ittee for a term of three years, ending December 31, 1991.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
~FP:ra
pc: Hr. John
Coordinator
R. Marlles, Acting
Neighborhood
Partnership
Room 456 Municil~l Building 215 (~urch A',,~,~ue SW Poano,~e V~rg~nia 240t I (703) 981-254t
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Oafh or Affirmation of Office
Stat~ of ¥irginia, Oit~l of Roanoke, to .~it:
I, Lawrence !~. To¥1or , do solemnly swear (orafltrm) that
! will support the Constitution of the United States, and the Constitution of the State o! Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a ~ember of ~che Roanoke ,qei~hborhood !~artnership Steering Cemm~ttee
for a term of three years, ending December 31, 1991.
according to the best of my ability. So help me God.
Subscribed and sworn to before ~ne, this ~'~%' day Of~-~-~''~ '
C)ffice of ~e City Cler~
November 30, 1988
File #15-48R
Iff. Lawrence H. Taylor
525 Janette Avenue, S. tV.
Roanoke, Virginia 24016
Dear Air. Taylor:
At a regular meeting of the Council of the City of Roanoke held
on ~fonday, November 2R, 1988, you were elected as a member of the
Roanoke Neighborhood Partnership Steering Committee for a term of
three years, ending December 31, 1991.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
S.
Please return one copy of the Oath of Office to Room 456 in the
~Iunicipal Building prior to serving in the capacity to which you
were elected.
Sincerely,
Mary F. Parker
City Clerk
C~fC
MFP:ra
l~r. James B. i~cCloskey, Chairman, Roanoke Neighborhood
,artnership Steering Committee, 2920 Avenham Avenue, S. W.,
Poanoke, Virginia 24014
Mr. John R. llarlles, Acting Neighborhood Partnership
Coordinator
Room 456 Municipol Building 216 CY~urch Avenue SW Roanoke ~rg~nla 24011 (703) 981-2.'.'.'.'.'.'.'.'.'~41
CO){MONWEALTH OF VIRGINIA )
) To-wi t:
CITY OF ROANOKE )
I, ~ary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 2~th day of
as a member of
Committee for a
Given under ~y hand and the
30th day of November, I988.
November, 19~8, LAWRENCE M. TAYLOR was elected
the Roanoke Neighborhood Partnership Steering
term of three years, ending November 13, 1991.
Seal of the City of Roanoke this
City Clerk
Decen~er 21, ~988
File #15-192
Mr. John W. Lambert, Jr., Chairman
Roanoke Civic Center Cor'Imission
3613 Three Chop Lane, S. W.
Roanoke, Virginia 24~14
Dear Mr. Lambert:
This is to advise you that M,. James W. Burks, Jr.,
as a member of the Roanoke Civic Center Commission
three years, ending September 30, 1.991.
Mary F. Pa.ker, C~C
City Clerk
has qualified
for a term of
~tFP:ra
pc: Mr. Bob E. Chapman, Manage., Civic Facilities
Room456 Munici~alBuildincj 21§C~urchAvenue SW Roanoke ~rg~nia24011 (703]981-2541
0-2
Oath or Affirmation of Office
8tat~ o] ¥irgin~a, Cirri of Roanoke, to
I, J~nes ¥~. Burks, Jr. , do solemnly swear (~a~) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia. and that
I will faithfully and impartially discharge and pe~orm all the duties incumbent upon me as
a member of the Roanoke Civic Center Commission for a term of three
years ending September 30, 1991,
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
~ffice of the C~ty Clen~
Septe~r~ber 28, 1988
File #15-I92
Mr. James W. Burks, Jr.
1836 Grayson Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Burks:
At a regular meeting of the Council of the City of Roanoke held
on ~onday, September 26, 1988, you were reelected as a member of
the Roanoke Civic Center Commission for a term of three years,
ending September 30; 199i.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal 5uildin9 prior to serving in the capacity to which you
were reelected.
Sincerely,
Deputy City Clerk
SHE:fa
Room 456 Municipal Duitdincj 215 C'~urch Avenue SW Roanoke V~rg~nia 24011 (703) 981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy
City Clerk of the Council of the City of Roanoke and keeper of
the records thereof, do hereby certify that at a regular meeting
of Council held on the 26th day of September, 1988, JAMES W.
BURKS, JR. was reelected as a member of the Roanoke Civic Center
Commission for a term of three years,
Given under my hand and the Seal
28th day of September, 1988.
ending September 30, 1991.
of the City of Roanoke this
Deputy City Clerk~-~
Or,ce o~: ~e C~ C'e~
Decembe, 21, 19RR
File #15-22
Dr. Fred P. Roessel, Jr.
Executive Director
Mental Health Services
of the Roanoke Valley
301 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Dr. Roessel:
This is to advise you that Mr. Daniel E. Karnes
a member of the Mental Health Se,vices Doard of
term of three years, ending December 31, 1091.
has oualified as
Directors for a
s ince.e ly,
Mary F. Parker, CMC
City Clerk
MFP: r a
,~,. ,,,,.,.~,.,..,~,,,ildinn 215C'~urchA'..~ue SW Roanoke Vkg~n~a2d011 (.703)981-2541
0-2
Oa or Affirmation of Office
Virginia, Oii~ o] Roanoke, to .~oi~:
I, Daniel E. Karnes
· do solemnly swear (or mqtrm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithhdly and impartially discharge and perform all the duties incumbent upon me as
,,~ember of the Mental Health Services Board of Directors for a term
three years, ending December 31, 1591.
aceording tothebestofmyability. SohelpmeGod.
Subscribed and sworn to before me, this / ~ day of "~ff-~-~./v~ .,4~,~, ./ / ~ ~J~'~'~
~' J'x~/~~ ,Deputy Clerk
Office of the City Cler~
November 30, 1988
File #15-2
~r. Daniel E. Karnes
3422 Windsor Road, S.
Roanoke, Virginia 2401~
Dear Mr. Karnes:
At a regular ~eeting of the Council of the City of Roanoke held
on Monday, Hovember 28, 1988, you were reappointed as a member of
the Mental Health Services Roard of Directors for a term of three
years, ending December 31, 1991.
Enclosed you will find a certificate of your reappointment and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
~iunicipal Building prior to serving in the capacity to which you
were reappointed.
Sincerely, ~
~{ary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Dr. Fred
Services
~oanoke,
P. ~oesseI, J,., C~ecutive Director, Mental liealth
of the Roanoke Valley, ~01 Elm Avenue, S. W.,
Virginia 24~16
Room 456 Municipal Builc~in9 215 C~urch Avenue SW P~,anoke ~¢)rg~nia 24~t I (703) 98'~-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 28th day of November, 1988, DA~iIEL Eo KAR~iES was reappointed
as a member of the Mental Health Services Board of Directors
for a term of three years, ending December 31, 1991.
Given under my hand and the Seal of the City of Roanoke this
30th day of November, 1988.
City Clerk
Of'Sce of ~e C~",' Cien~
December 21, l~88
File #15-304
The Reverend l/las N. Broady,
Youth Services Citizen Board
2204 Lynnhope Drive, N. W.
Roanoke, Virginia 24017
Chairman
Dear Reverend Droady:
This is to advise you that Ms. Anita L.
as a member of the Youth Services Citizen Board
May 31, 1990.
SincereIy, '~
Mary F. parker, CMC
City Clerk
for a
Hammerstrom has qualified
term ending
MFP:ra
pc: Ms. Marion V. Crenshaw, Youth Planner
~,, ,',.-:..~ a,,~', ~. SW Roano,~e ~rglnia 240t t (703) 981-2541
0-2
Affi ~i f Offi
Oafh or rma on o ce
Sta~e ot Virginia, Citer oI ~oanoke, ~o-~:
I, Anita L. I~a~erstrom do solemnly swear
I w~l sup~ the Constitution of the United States, and the Constitution of ~e S~te of V~r~m, ~:, that
I w~l ~aithfull7 and imps~iall7 discharge and peHorm all the duties incumbent u~n me ~s
a member of the Youth Services Citizen Board for a term ending
May 31, 1990,
according to the best of my ability. So help me God. ~ t~ ~L ,. ,~ _ ~--2-{q-b'-W-
Subscribed and sworu to before me, this rqgyTz-~z~ day of ,~P-~'~ "'~/~ · ~/ff
Office of ~he Cib, Cier~
September 28, 1988
File #15-304
Ms. Anita L. Hammerstrom
2232 Windsor Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms, Hammerstrom:
At a regular meeting of the Council of the City of Roanoke held
on Monday, September 26, 1988, you were elected as a member of
the Youth Services Citizen Board for a term ending May 31, 1990.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
S. W.
Please return one copy of the Oath of Office to Room 45~ in the
Municipal ~uilding prior to serving in the capacity to which you
were elected.
Sincerely,
S~E:ra
Enc.
pc:
Sandra It. Eakin
Deputy City Clerk
Ms. Carol ~. llarchal, Chairman, Youth Services Citizen
Board, 2320 Mount Vernon Road, S. W., Roanoke, Virginia
24015
!Is. Marion V. Crenshaw, Youth Planner
Ro~m 456 Municipal Buildincj 215 Church Avenue S W Roanoke v~rg~nio 24011 (703) 981-254t
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy
City Clerk of the Council of the City of Roanoke and keeper of
the records thereof, do hereby certify that at a regular meeting
of Council held on the 26th day of September, 1988, ANITA L.
H~4MERSTROM was elected as a member of the Youth Services Citizen
Board for a term end!ng May 31, 1990.
Given under frty hand and the Seal of the City of Roanoke this
28th day of September, 1988.
Deputy City Clerk
ROANOKE
CIVIC
CENTER
POST OFFICE BOX 13005, ROANOKE, VIRGINIA 24030
710 WILLIAMSON ROAD, N,E,
PHONE (703) 981-2241
SOX OFFICE (703)981-1201
December 5, 1988
Ms. Mary Parker,
City Clerk
Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear Msry:
I will appreciate your placing me on the agenda for City Council on
December 19 for the purpose of presenting Council with the 1987-1988
annual report of the Roanoke Civic Center Conmission.
Thank you for your consideration.
rt, Jr.,
The purpose of the Roanoke Civic Center is to provide a facility to promote leisure
time activities, conventions and trade shows, and to enhance the entertainment,
cultural, industrial and commercial aspect of community life within the Roanoke
Valley. In addition, it is understood that the center creates economic opportunities
for motels, hotels, restaurants and cultural entertainment functions that enhance
the tax base of the City and other valley governments.
The Roanoke Civic Center is a multi-purpose facility consisting of a Coliseum,
Theater and Exhibit Hall that is owned and operated by the City of Roanoke. The
facility was developed with the primary objective of promoting and facilitating
events and activities which generate economic benefits and major revenues to the
City.
In addition, the facility was developed with a secondary objective of providing
services and facilities to respond to the needs of local activities which promote
business and generally enhance the quality of life in the Roanoke Valley.
TABLE OF CONTENTS
Messages from:
· JohnW. Lambert, Jr ................................
· Bob Chapman .....................................
Fiscal Year 1987-88: An Outstanding Year in Review ....
Operating Revenue ...................................
Operating Expenses ...................................
Capital Improvement Projects ..........................
Goals ................................................
Page
4
5
6
8
9
10
12
2
The Roanoke Civic Center
~3
MESSAGE FROM THE COMMISSION CHAIRMAN
On behalf of the Commission and management, i am pleased to
present the 1987-88 Annual Report of the Roanoke Civic Center.
The year was outstanding. For the first time, ticket sales exceeded $3
million and operating revenue $1 million. Significant sums were
expended to maintain the center and to provide access for the
handicapped.
Members of the Commission appreciate the opportunity to serve the
City and particularly are grateful for the interest in the Center shown
by Mr. Garland, our liaison, and members of Council and the City
Administration.
John W. Lambert, Jr., Cha' n
John $. Edwards, Vice Chairman
Margaret Baker
James W. Burks, Jr.
Robert D. Edwards
Horace S. Fitzpatrick
Daniel E. Wooldridge
Robert A. Garland, Council Liaison
4
MESSAGE FROM THE MANAGER
I am proud of the growing role the Roanoke Civic Center is playing in the economic,
cultural, entertainment and educational development of the City of Roanoke.
The Roanoke Civic Center is an important focal point for conventions and trade and
consumer shows, and serves as a catalyst for our city's economic growth. The direct
spending and re-spending of convention dollars results in an expansion of the local
economy and tax base. More and more, meeting planners are beginning to realize
that Roanoke is indeed a viable market for their convention groups.
I am pleased to report that Fiscal Year 1987-88 has been a banner year in terms of
ticket sales and income. The entire Civic Center staff has been committed to the
advancement of the facility which is evidenced by the figures in this report.
I hope the Roanoke Civic Center will continue to draw business to Roanoke and I
look forward to the future successes of the facility.
Bob E. Chapman, Manager
Roanoke Civic Center
FISCAL YEAR 1987-88: AN OUTSTANDING YEAR IN
Fiscal Year 1987-88 represents a period of management triumphs in
the face of a demanding schedule. The Civic Center set new records,
improved building maintenance and operating efficiency and
enhanced client service:
In FY 87-88, the Roanoke Civic Center achieved several milestones.
Specifically, the Civic Center:
· Established a new record for the dollar amount of ticket sales
exceeding $3,000,000 for the first time.
· Established a new record for income generated exceeding
$1,000,000 for the first time.
· Completed numerous capital improvement projects.
A total of 181 events took place at the Civic Center between July 1,
1987 and June 30, 1988, generating in excess of $1,000,000 in income.
According to the scheduling policy established in the Marketing Plan,
First Priority events (concerts, family shows, sporting and cultural
events) accounted for 58 events, or 32% of total events. These events
utilize few hotel rooms, but created revenues from rent, admissions
tax, catering, concessions and parking fees.
Second Priority events (conventions/trade and consumer shows)
accounted for 48 events, or 27% of total events. Thousands of out-of-
town delegates and exhibitors attending events held at the Civic
Center spent millions of dollars in City hotels/motels and retail
establishments.
Third Priority events (local, civic, educational and religious) accounted
for 75 events, or 41% of total events. These are local events which give
the community an opportunity to use its facility.
6
Summary of Events
Type
# Events
Gross Sales
Attendance
Concerts
Family Shows
Sporting Events
Cultural Events
Conventions/Trade and
Consumer Shows
Local, Civic, Educational
and Religious
19 $1,502,135 103,853
6 284,819 63,620
15 623,555 67,967
18 557,054 50,012
48 147,687 149,158
75 22,599 78,788
TOTALS 181 $3,137,849 513,398
In addition to the 181 contractual events listed above, the complex was used a total
of 75 days by other City departments for the purpose of conducting City business.
FY 87-88 EVENTS
BY TYPE OF EVENT
Conventions
and Trade
Shows - 27%
Shows - 3%
-- Sporting Events-
8%
.~rts -
10%
Cultural
Events -
10%
-- Local, Civic, Educational
and Religious - 42%
7
OPERATING REVENUE
II
Funding for the Roanoke Civic Center is realized through client-
generated operating revenue and a City General Fund subsidy.
In FY 1987-88, the Civic Center exceeded original revenue projections
by 22%, or $190,683. The distribution by revenue source is as follows:
Revenue Source
Total Revenue
Building Rentals
Parking Fees
Event Expenses
Advertising
Admissions Tax
Concessions and Catering Commissions
Interest on Investments
Miscellaneous
$ 437,245
101,807
166,933
9,625
151,326
123,507
48,297
7,943
Total Operating Revenue
$1,046,683
FY 87-88 OPERATING REVENUE
Miscellaneous - 1%
Event Expenses -
16%
g
Fees -
g
Rental - 42%
Admissio
Tax- 14%
Commissions - 12%
g-1%
Interest - 5%
8
OPERATING EXPENSES
Excluding non-cash expenses such as depreciation, operating expenses of the
Roanoke Civic Center Enterprise Fund totaled $1,447,968.
Administrative:
Personal Services
Utilities & Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Expenses Before
Depreciation
$ 508,990
297,174
559,773
72,901
9,130
$1,447,968
FY 87-88 OPERATING EXPENSES
Promotional Personal Services - 5%
Adm. Personal
Services- 35%
Administrative
Expenses - 39%
Promotional Services &
Charges- 1%
Utilities & Communications Adm. - 20%
g
CAPITAL IMPROVEMENT PROJECTS
During FY 87-88, the following capital improvement projects were
accomplished:
· Completed the Auditorium seating restoration project saving the
City approximately ~156,000 by not buying new seats.
· Completed installation of Daktronic's four-color outdoor display
sign project saving the City $230,000 by obtaining a sponsor.
· Completed the remodeling project of the Civic Center's
administrative offices.
· Completed the installation of a handicapped lift for the Coliseum.
· Completed the installation of a handicapped seating area for
wheelchair patrons in the Coliseum.
· Completed the addition of a handicapped ramp on the Williamson
Road side of the plaza area.
Provided a cut-out of the median strip for handicapped access and
provided additional parking spaces for the handicapped in the
front parking lot.
· Completed the restoration and repairs to the four sets of steps
leading to the plaza area.
· Replaced the Auditorium intercom system with new Clear Corn
System including stations, headsets and speakers.
· Replaced 900 foam seats and upholstery covers for the Coliseum
box seats.
10
Aquisitions:
The FY 87-88 Roanoke Civic Center expenditures included the following purchases:
· Purchased new office furniture and fixtures for the Civic Center office complex.
· Purchased and installed a telecommunications device for the deaf so that our
Box Office can communicate with the deaf. We were the first Civic Center in the
country to install such a device.
· Purchased 36' platform lift for use in the Auditorium to eliminatea safety hazard
for the stagehand crew.
· Purchased six Motorola radios to provide communication capabilities for
personnel during events.
· Purchased 100banquettables.
· Purchased thirty-eight blazers and Iogos for ushers and ticket takers.
Other Maior Accomplishments Durinq FY 87-88:
· A Marketing Plan for the Roanoke Civic Center was completed and presented to
the Civic Center Commission.
· Participated in the presentation of the Trade Center Feasibility Study to the Civic
Center Commission.
· Consulted with and hired a consultant to complete a master plan and make
recommendations for the renovation of the Auditorium lobby.
· Completed the selection process and filled the Business Coordinator's position.
· Successfully booked, planned and executed two (2) Grateful Dead concerts.
11
GOALS
The future of the Roanoke Civic Center is very bright. Bookings in
Fiscal Year 1988 through 1990 indicate a continued high occupancy.
Our future goals include:
· Continue to book the facility as much as possible.
· Increase revenues and decrease expenditureswhere possible.
· Maintain asafeand attractive building environment.
· Marketing to State, regional and national conventions and trade
shows.
· Maintaining continued cooperation with all organizations that
impact the convention and tourism industry.
· Maintaining and improving public relations.
12
November 2, 1988
rv
Woodward
Drl Noel C~ Taylor, Mayor
City of Roanoke
215 Church Avenue~ S. W~
Roanoke, VA 24011
Dear Mayor Taylor:
This is to request time on the agenda of
Roanoke City Council on December 19, 1988, for Mrs.
Hortense Ruddick to give a brief progress report
about services provided to the citizens of the City
of Roanoke by Mental Health Services of the Roanoke
Valley.
Sincerely,
Executive Director
FPRjr:cd
C:
W. Robert Herbert
James D. Ritchie
Mary F. Parker
Hortense W. Ruddick
MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY
EXECUTIVE OFFICES, 301 Elm Avenue, Roanoke, Vir§inia 24016-4026 - (703) 345-9841
Servin§ the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem
October 26, 1988
rv
H~nr~I Woodward
Dr. Noel C. Taylor, Mayor
City of Roanoke
215 Church Avenue, S. W.
Roanoke, VA 24011
Dear Mayor Taylor:
This is to request time on the agenda of
Roanoke City Council on December 5, 1988, for Mrs.
Hortense Ruddick to give a brief progress report
about services provided to the citizens of the City
of Roanoke by Mental Health Services of the Roanoke
Valley.
Sincerely,
Executive Director
Ph. D.
FPRjr:cd
W. Robert Herbert
James D. Ritchie
Mary F. Parker
Hortense W. Ruddick
~?' 0 C r 1988 '
,~- via }'OR's OFF/cf ' "'"
MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY
IVE OFFICES, 301 Elm Avenue, Roanoke, Virginia 24016-4026. (703) 345-9841
the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 12th day of September, 1988.
No. 29300.
A RESOLUTION cancelling the meeting of the Council
City of Roanoke schedule4 for Monday, December 5, 1988,
p.m.
of the
at 2:00
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Due to the National League of Cities Annual Conference
scheduled to be held December 3 through 7, 1988, in Boston,
Massachusetts, which a ~ajority of the members of City Council
desire to attend, the meeting of City Council regularly scheduled
for Monday, December 5, 1988, at 2:00 p.m., in the Council Cham-
bers of the Municipal Building, 215 Church Avenue, S.W., is hereby
CANCELLED.
2. The City Clerk is hereby authorized to take whatever
steps are deemed necessary to notify the public of such can-
cellation.
ATTEST:
City Clerk.
$
Henry L. Woodward
Harriett M. McClung
Thelrna L. Stephens
Susan E Ivey
Fred I~ Roessel, Jr., Ph,D.
October 26, 1988
Dr. Noel C. Taylor, Mayor
City of Roanoke
215 Church Avenue, S. W.
Roanoke, VA 24011
Dear Mayor Taylor:
This is to request time on the agenda of
Roanoke City Council on December 5, 1988, for Mrs.
Hortense Ruddick to give a brief progress report
about services provided to the citizens of the City
of Roanoke by Mental Health Services of the Roanoke
Valley.
Sincerely,
Executive Director
Ph. D.
FPRjr:cd
W. Robert Herbert
James D. Ritchie
Mary F. Parker
Hortense W. Ruddick
MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY
EXECUTIVE OFFICES, 301 Elm Avenue, Roanoke, Virginia 24016-4026 - (703) 345-9841
Serving the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem
GOOD AFTERNOONj~MAYOR TAYLOR AND MEMBERS
COUNCIL.
SERVICES
MY NAME IS HORTENSE RUDDICK. THE MENTAL
BOARD IS A JOINT AGENCY OF THE VALLEY GOVERNMENTS.
MEMBER OF THAT BOARDJ APPOINTED BY THIS COUNCILJ
THIS OPPORTUNITY TO APPEAR AGAIN BEFORE YOU. I AM
YOU A BRIEF UPDATE ON THE SERVICES THAT THE AGENCY
PROVIDING TO THE CITIZENS OF THE CITY.
OF THE ROANOKE CITY
HEALTH
AS A
I THANK YOU FOR
PLEASED TO GIVE
IS CURRENTLY
DURING THIS PAST FISCAL YEAR $265J981 OF ROANOKE CITY'S TAX
DOLLARS WERE MATCHED WITH STATE AND FEDERAL DOLLARS AND FEES TO
PROVIDE $3J902,698 OF SERVICE TO ROANOKE CITY CITIZENS. THIS
AMOUNTS TO $15 WORTH OF SERVICES FOR EACH ROANOKE CITY TAX
DOLLAR EXPENDED.
THE SERVICES OF OUR MENTAL HEALTH DIVISION WERE PROVIDED TO 7J935
CITIZENS OF ROANOKE CITY DURING THIS PAST YEAR.
INCREASED AND MORE INTENSIVE SERVICES TO PERSONS WITH LONG-TERM
MENTAL ILLNESS CONTINUE TO BE A PRIORITY OF OUR BOARD. OUR
COMMUNITY SUPPORT SYSTEM PROVIDES A BROAD RANGE OF SERVICES
1
DESIGNED TO ASSIST PERSONS WITH LONG-TERM MENTAL
FUNCTION IN THE COMMUNITY WITH THE MOST S^TISFACTIONJ
AND SUCCESS. INDEPENDENT LIVING SKILLS
MOUNTAIN HOUSE PSYCHOSOCIAL PROGRAM. A
MANAGEMENT SYSTEM PROVIDES MORE VALUABLE SERVICES
TO THIS SERIOUSLY ILL POPULATION.
ILLNESS TO
INDEPENDENCE
ARE LEARNED AT THE
NEWLY DESIGNED CASE
IN THE COMMUNITY
OUR
WHO
CLOSELY
NEWLY MOBILIZED STREET TEAM SEEKS OUT AND HELPS INDIVIDUALS
ARE HOMELESS AND HAVE SERIOUS MENTAL ILLNESS. THEY WORK
WITH AREA SHELTERS SUCH AS RAM HOUSE, SALVATION ARMY AND
SAMARITAN INN. THESE
TEAMS BE PROVIDED.
RECOMMENDATIONS
HOMELESSNESS.
MADE IN THE
THE STREET TEAM
HOMELESS SUPPORT ACT.
SHELTERS HAVE REQUESTED THAT ADDITIONAL
THE STREET TEAM IS CHARGED WITH FULFILLING THE
CITY MANAGER'S TASK FORCE ON
IS FUNDED THROUGH THE MCKINNEY
SERVICES TO EMOTIONALLY DISTURBED CHILDREN AND ADOLESCENTS HAVE
BEEN REORGANIZED SO THAT THEY ARE CLEARLY IDENTIFIABLE AND HAVE
SINGLE FISCAL AND OPERATIONAL ACCOUNTABILITY. THIS
2
REORGANIZATION ENABLES US MEET THE NEEDS OF MORE
ADOLESCENTS WITH A BROADER ARRAY OF SERVICES. TWO
FACILITIES FOR ADOLESCENTS HAVE CLOSED - THE KIWANIS
PROGRAM AND THE ADOLESCENT CRISIS UNIT.
CHILDREN AND
RESIDENTIAL
INDEPENDENCE
BEGINNING IN THIS FISCAL YEAR, SEVERAL NEW
DEVELOPED. THESE INCLUDE CASE MANAGEMENT
ADOLESCENTS WHO ARE IN OUR STATE MENTAL
BASED SERVICES FOR FAMILIES
ADOLESCENTS. ALSO, A COUNSELOR
IDENTIFIED TO HANDLE ONLY CHILD
SERVICES ARE BEING
FOR CHILDREN AND
HEALTH FACILITIES; HOME-
IN CRISIS, AND DAY TREATMENT FOR
IN EACH OUTPATIENT CENTER HAS BEEN
AND ADOLESCENT CASES.
THE NEW SERVICES TO CHILDREN AND ADOLESCENTS AS WELL AS TO PERSONS
WITH LONG TERM MENTAL ILLNESS WERE MADE POSSIBLE WITH NEW
INITIATIVE FUNDS FROM THE STATE. THE STATEWIDE AND LOCAL MAKE
WAVES COALITIONS WERE RESPONSIBLE IN LARGE PART IN CONVINCING THE
GENERAL ASSEMBLY OF THE NEED FOR FUNDING THESE EXPANDED SERVICES.
3
ROANOKE
CITIZENS
INFORMATION
CHURCHES CONTINUE TO PROVIDE SOCIAL CLUBS FOR OVER 200
WHO ARE LIVING IN ADULT HOMES AND REQUESTS CONTINUE FOR
ABOUT THIS PROGRAM ON THE PART OF OTHER CHURCHES,
OUR COUNSELING CENTER ON FIRST STREET IN ROANOKE CONTINUES TO
PROVIDE INDIVIDUALJ GROUPJ AND FAMILY COUNSELING.
MENTAL HEALTH SERVICES CONTINUES TO PROVIDE 24-HOURi 7-DAYS PER
WEEK CRISIS INTERVENTION FOR PSYCHIATRIC EMERGENCIES THROUGH
EMERGENCY OUTREACH SERVICES.
THE MENTAL RETARDATION DIVISION PROVIDES QUALITY COMMUNITY SUPPORT
SERVICES TO PERSONS WITH MENTAL RETARDATIONJ THEIR FAMILIESJ AND
THE COMMUNITY. DURING THIS PAST YEAR 502 CITIZENS OF ROANOKE CITY
RECEIVED
OUTPATIENT
PREVENTION AND EARLY
SERVICES, SERVICES
AND CASE MANAGEMENTJ
INTERVENTION.
PROVIDED INCLUDE EMERGENCYJ
DAY SUPPORT~ RESIDENTIAL~ AND
SERVICES TO ALL LOCALITIES INCREASED LAST YEAR. IN ROANOKE CITY
CLIENTS ON ACTIVE CASELOAD AT THE COUNSELING AND LIFE SKILLS
4
CENTER INCREASED BY 23%. MORE FAMILIES WERE ALSO SERVED THROUGH
THE FAMILY SUPPORT PROJECT WHICH PROVIDES FINANCIAL ASSISTANCE TO
FAMILIES WITH MENTALLY DISABLED MEMBERS.
WITH
THE
WITH
PERSONS
HAS BEEN
NEW INITIATIVE FUNDING APPROVED BY THE GENERAL ASSEMBLY IN
BIENNIUM BUDGET WE WILL BE INCREASING SERVICES TO CITIZENS
MENTAL THE GROUP HOME FOR
RETARDATION IN ALL LOCALITIES.
WITH MENTAL ILLNESS AS WELL AS MENTAL RETARDATION, WHICH
SUCH A HIGH PRIORITY FOR THE PAST SEVERAL YEARSJ WILL BE
THE
WHICH
SONS
FIRST PROGRAM DEVELOPED. THE RESIDENTIAL RESPITE FACILITYJ
WILL PROVIDE OVERNIGHT RESPITE SERVICES TO FAMILIES WHOSE
OR DAUGHTERS HAVE MENTAL RETARDATIONJ WILL ALSO BECOME
DAY
OPERATIONAL WITH NEW INITIATIVE FUNDING. CASE MANAGEMENT AND
SUPPORT PROGRAMMING SUCH AS SHELTERED EMPLOYMENT WILL
SIGNIFICANTLY INCREASED IN THE SECOND YEAR OF THE BIENNIUM.
BE
THE SUBSTANCE ABUSE DIVISION'S SERVICES ARE PROVIDED TO PREVENT
THE DEVELOPMENT OF SUBSTANCE ABUSE PROBLEMS AND TO PROMOTE THE
RECOVERY OF INDIVIDUALS WITH ALCOHOL AND DRUG DEPENDENCE AND
5
ADDICTION.
OUTPATIENT TREATMENT FOR INDIVIDUALS AND FAMILIES,
AND BOTH SHORT AND LONG-TERM RESIDENTIAL PROGRAMS.
SERVICES INCLUDE PREVENTION AND EARLY INTERVENTIONJ
DETOXIFICATIONJ
LAST YEAR, 760 RESIDENTS OF ROANOKE CITY WERE SERVED IN OUR
SUBSTANCE ABUSE PROGRAMS, RESULTING IN NOT ONLY PERSONAL AND
FAMILY RECOVERYJ BUT ALSO IN A REDUCTION IN MANY OF THE SOCIAL
COSTS ASSOCIATED WITH SUBSTANCE ABUSE.
IN ROANOKE CITYJ MENTAL HEALTH SERVICES IS ABLE TO FUNDJ THROUGH
TOTAL ACTION AGAINST POVERTYJ A PROGRAM AT THE JUVENILE COURT FOR
THE PURPOSE OF EARLY INTERVENTION FOR YOUNG PEOPLE WITH SUBSTANCE
ABUSE PROBLEMS AS WELL AS A PROGRAM TO PROVIDE ASSISTANCE WITH
SUBSTANCE ABUSE PROBLEMS AMONG THE HOMELESS.
NEW INITIATIVE FUNDS WILL ENABLE THE DIVISION TO
PROGRAM OF COUNSELING, CASE MANAGEMENT, AND SUPPORT TO
AFTER TREATMENT IN ANY PART OF OUR RESIDENTIAL ALCOHOL
CAPACITY FOR SUPPORTED LIVING ARRANGEMENT FOR RE-ENTRY
FROM THE THERAPEUTIC COMMUNITY WILL ALSO BE INCREASED.
6
PROVIDE A
INDIVIDUALS
CONTINUUM.
CLIENTS
NEW FUNDS WILL ALSO PERMIT INCREASED SERVICES TO JUVENILES WITH
THE ADDITION OF ADOLESCENT TREATMENT COUNSELING IN OUTPATIENT
AND AN ADDITIONAL PREVENTION/EARLY INTERVENTION SPECIALIST TO
ASSIST WITH EARLY INTERVENTION PROGRAMS IN THE SCHOOLS.
AS NOTED ABOVE, DURING THE 1988 GENERAL ASSEMBLY SESSION
SIGNIFICANT NEW FUNDS WERE APPROPRIATED TO PROVIDE EXPANDED
SERVICES FOR PERSONS WITH MENTAL ILLNESSJ MENTAL RETARDATIONJ AND
SUBSTANCE ABUSE PROBLEMS. UNFORTUNATELY~ FUNDS EARMARKED FOR
MAINTENANCE WERE NOT SUFFICIENT TO COMPLETELY MAINTAIN ALL
PREVIOUSLY EXISTING PROGRAMS.
ON THE ATTACHED CHART YOU CAN SEE A MORE
SERVICES TO THE RESIDENTS OF THE CITY
i987/88.
DETAILED BREAKDOWN OF OUR
DURING FISCAL YEAR
DR. FRED
CHAPMANJ THE DIRECTOR OF ADMINISTRATION, ARE HERE WITH ME AND
WILL BE HAPPY TO RESPOND TO ANY QUESTIONS YOU MAY HAVE.
ROESSEL, THE AGENCY'S EXECUTIVE DIRECTORJ AND THOMAS
WE
7
11/9/88
MHSRV DIRECTLY FUNDED PROGRAMS
FY-88 STATISTICS / JURISDICTION
CITY OF ROANOKE
UNDUPLICATED UNITS OF VALUE OF
CLIENT COUNT SERVICE SERVICE
MENIAL_HEALI~
COUNSELING 820 4,290
EXTENDED CARE 700 4,530
CLUBHOUSE 64 2,811
EMERGENCY SERVICES 903 1,356
KIWANIS 8 1,795
COTTAGE SCHOOL 28 1,046
CHILDREN'S CENTER 12
ADOLESCENT CRISIS UNIT 58
PREVENTION SERVICES ....... 5~5~2 ___
MH SUBTOTAL 7,935
MENIAL_gEIABDA!iQN
COUNSELING AND
LIFE SKILLS CENTER
FAMILY SUPPORT
WORK ACTIVITIES
ADULT DEVELOPMENT
SUPPORTED EMPLOYMENT
READ ROAD
NIAGARA ROAD
HAZELRIDGE ICF/MR
APARTMENT LIVING
SHORT TERM CARE
COLLEGE FOR LIVING
MR SUBTOTAL
SUBSIABCE_ABUSE
NEW DIRECTIONS
HEGIRA HOUSE
RESIDENTIAL
ALCOHOLISM PROGRAM
SA SUBTOTAL
TOTAL
FY-87 LOCAL SHARE
SERVICE/LOCAL DOLLAR
HOURS $288,025
HOURS s333,046
DAYS s130,180
HOURS $183,409
DAYS $228,563
HOURS $32,331
1,832 DAYS $2q9,899
1,689 n5~ s355,195
l~gZ ~_L[3~_ ..... ~1~6~9~1
21,246 s1,967,579
309 1,973 HOURS s196,872
32 32 GRAHTS s62,132
52 8,915 DAYS s125,766
17 3,098 DAV$ s84,122
10 358 DAV? si0,092
8 2,632 DAYS s151,067
3 776 DAVS s51,824
5 1,517 DAY? s18o,8o6
8 572 DAX~ s45,381
.......... 55 ...... 9Z ~, ~ ....... ~6~9Z6
502 28,352 $930,298
500 5,982 HOURS s391,234
19 2,479 DAYS $111,386
V~
221 ___Z~8~Q DA.., ~EQ2~2Q1
760 16,301 s1,004,821
9,197 65,899 $3,902,698
S265,981
Or, ce of "he City
December 21, I~88
File #122-169
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Wilburn C. Dibling,
City Attorney
Roanoke, Virginia
,Tr.
Gentlemen:
I am attaching copy of correspondence in connection with a
request of Mr. Whitey Taylor to use Victory Stadium for automo-
bile races, which correspondence was before the Council of the
City of Roanoke at a regular meeting held on Monday, December 19,
1988.
On motion, duly seconded and unanimously adopted, the matter was
referred to you for study, report and recommendation to Council.
~incerely, ~._.~
Mary F. Parker, CMC
City Clerk
~fFP: ra
Enc.
pc: ~lr. Al ton
Virginia
B. PrilIaman, Attorney, P. O. Box 2865, Roanoke,
24001
Room 456 Municipal Builclincj 215 C~urch Avenue SW Roanoke ~rg~nio 2,4Ot t (703) 981-254t
1AW OFFICES
JOLLY, PLACF~tF~R,~:~I~ !& PRJLLAMAN, P. C.
ROA~K E~ VI RG,,I N IA 24018
ROANOKE~ VIRGINIA 2~OOI
SALEM, VA. 24153
I05 N. COLORADO STREET
B. PURNELL EGGLESTON
OF COUNSEL
December 6, 1988
Mary F. Parker, Clerk
City of Roanoke
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re:
Whitey Taylor
Racing, Victory Stadium
City of Roanoke
Dear Mary:
In regard to the above captioned matter and as per George C.
Snead's listing of the questions and concerns identified by the
City Administration, copy attached, paragraph VI, City Council
needs to take action regarding same. Accordingly, I would
appreciate your including this on the agenda for the next Council
meeting.
Thank you for your assistance in this matter.
Sincerely,
JOLLY, PLACE, FRALIN &
Alto~ ]3.
PRILLAMAN, P.C.
gpm
cc: Whitey Taylor
.Proposed Use Of Victory Stadium
for
Automobile Races
I. Compatibility with Stadium Uses:
A. Immediate Concerns:
Track Pro,rams-The existing track is the best available within the City
of Roanoke. It is used by the two (2) City high schools for their track
and field programs. The Parks and Recreation Department's summer track
program is also conducted at this track. What impact would the car races
have on City's ability to continue to use the track for these programs?
What type of damages to the track can be anticipated? What about oil
and gas spills, leaks, etc.? Would the surface of the existing track be
able to withstand the stress and heat generated by the races?
Football Pro~rams-The protection of the football field turf would be
critical. What methods would be used to keep cars from running off
the track onto the field? What impact would the car races have on the
City's ability to continue to use the field?
Scheduled Uses-After each race, the Stadium would have to be restored
to pre-race condition for other scheduled uses. If the track and/ or
the turf is damaged during a Saturday car race, would it be possible
to complete the repairs to allow a track meet or a football game on the
following Monday? Or during the following week?
B. Near Future Concerns:
The master plan for the sports complex includes development of a certified
400 meter track within the Stadium. The funding for this project is proposed
within the Capital Improvement Program (1988-92) of the City. Most compati-
rive quality tracks are constructed with a rubberized asphalt material.
Such a track would prohibit car races.
II. Public Safety:
What types of physical improvements would be required to insure the safety of
the participants and spectators? Would these be permanent installations? if
yes, what impact would they have on the use of the Stadium for other purposes?
Would a permanent type fencing be required between the specators and the track?
III. Property Protection:
It would be important to protect the Armory, the Stadium base, the field, and
other components on site. What types of protective features would be provided?
Is there sufficient room to accomodate these features? Would they be permanent
type?
IV. Support Facilities:
Is there room to accomodate the pit, the gassing areas and other support
facilities? If yes, where would they be located?
V. Insurance
A. The City would require a $25 million liability and property damage insurance
including coverage for property damage to the City property. Actual policy
contents would be subject to approval by the City before acceptance.
B. The car race sponsor would be required to agree to fully indemnify the City
and to provide surety for the indemnification agreement.
VI. Compliance with Zonin~ Ordinance:
A.The Zoning Ordinance of the City does not provide for car race uses.
City Council's approval for car race uses' would be required.
B. Compliance with the City's Noise Ordinance would be required.
VII. Neighborhood Concerns:
Would this proposed use of the Stadium be comparable with the neighborhood,
including the nearby hospital?
DVT/kap
Office of the Cit~ Cie~
December 21, 1988
File #60-467
Mr. Joel M. SchIanger
Director of Finance
Roanoke, Virginia
Dear Mr. SchIanger:
I am attaching copy of Ordinance No. ~q407 amending and reor-
daining certain sections of the 1988-89 General and Grant Funds
Appropriations, providing for the appropriation of $32,160.00 for
the 19~8-89 Flow Through Program; $8,000.00 for the Parent
Resource Center Program; and deducting $360,241.~0 from the 1989
Capital Maintenance and EquipMent Replacement Fund, which
Ordinance No. 29407 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, December 19, 1988.
Sincere fy, //~..~l~-~.~.-.~.
Mary F. Parker, CMC
City Clerk
~FP: ra
pc: Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School
Board, P. 0. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Dox
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, E~ecutive for Business Affairs and
Clerk of the Board, P. O. Dox 13~05, Roanoke, Virginia 24031
Room 456 Municipal Building 215 Church Avenue SW RoanOke V)rg~nia 24011 (703) 981-2,~14
IN THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA
The 19th day of December, 1988.
No. 29407.
AN ORDINANCE to amend and reordain certain
the 1988-89 General and Grant Funds Appropriations,
for an emergency.
WHEREAS, for the usual daily operation of
sections of
and providing
the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
Appropriations
Education
Facilities (1-10) ..................................
Revenue
Capital Maintenance and Equipment Replacement
Program - Schools - Unappropriated (11) ...........
Grant Fund
Appropriations
Education
Flow Through 88-89 (12-16) .......
Parent Resource Center (17-20)'.'''''''''''.''.''''
Revenue
Education
Flow Through 88-89 (21) ............................
.Parent Resource Center (22) ........................
$57,805,924
360,241
815,599
$14,299,702
142,685
8,000
$14,299,702
142,685
8,000
1) Classroom Furn.
2) Audio-Visual
Equipment
3) Replacement of
Fixtures
4) Replacement of
Computers
5) Transportation
Uniforms
6) Roof Renovation
- Addison
7) Asbestos
Removal
8) Resurfacing of
Tracks
9) Transportation
Parking Lot
10) Replacement of
Security Veh.
11) CMERP - Schools
12) Instructional
Soc. Security
13) Instructional
Health Ins.
14) Transportation
Health Ins.
15) Health Services
16) Instructional
Supplies
17) Soc. Security
18) Contracted
Services
19) Instructional
Materials
20) Instructional
Equipment
21) Federal Grant
Receipts
22) Federal Grant
Receipts
001-060-6004-6200-0822
001-060-6004-6218-0821
001-060-6004-6300-0802
001-060-6004-6302-0806
001-060-6004-6675-0821
001-060-6004-6681-0809
001-060-6004-6681-0829
001-060-6004-6682-0809
001-060-6004-6682-0829
001-060-6004-6685-0804
001-3324)
(035-060-6563-6453-0201)
(035-060-6563-6453-0204)
(035-060-6563-6553-0204)
(035-060-6563-6553-0311)
035-060-6563-6553-0614)
035-060-6570-6329-0201)
035-060-6570-6329-0313)
035-060-6570-6329-0614)
035-060-6570-6329-0821)
035-060-6563-1102)
035-060-6570-1102)
$ 50198
8551
12133
74156
10 515
76 200
38 250
56,580
23,000
10,658
(360,241)
2,388
6,536
6,860
14,976
1,400
350
4,650
1,135
1,865
32,160
8,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
December 19, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request For The Appropriation of CMERP
Funds And Grant Funding
I have reviewed the attached request for the
appropriation of CMERP funding and grant funding for the School
Board. The School Board received an allocation of CMERP funding
from FY88 in the amount of $1,540,000. After this request of
$360,241, the School Board will have a remaining balance of
$965,599 in CMERP funding. The CMERP request herein is to be used
for equipment and furniture purchases and various building
improvements.
The 1988-89 Flow Through program and Parent Resource
Center program are funded with 100% federal and state funding.
No local match is required.
I recommend that you concur with this request of the
School Board.
Director of Financ~
JMS/kp
Attachment
James M. Turner, Jr., Chairman
Sallye T, Coleman, Vice Chairman
Donald Bartol
Roanoke
City School Board
Marilyn C. Curtis
Edwin R. Feinour
Velma B. Seif
William White, S~,
Frank P, Toica, Superintendent
Richard L Kelley, Clerk of the Board
P.O Box 13105. Roanoke, Virginia 24031 ·
70~981-E~81
December 14, 1988
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of December
13, 1988, the School Board respectfully requests City Council to appropriate
funds to the following school accounts:
Grant No. 6563-
$32,160.00 for the 1988-89 Flow Through program to
provide aid for the education and guidance of handi-
capped students. The program will be reimbursed one
hundred percent by state and federal funds.
Grant No. 6570- $8,000.00 for the Parent Resource Center program to
supplement state and local assistance for the
maintenance and expansion of the Roanoke City Parent
Center. The program will be reimbursed one hundred
percent by federal funds.
The Board further requests $360,241.00 from the 1989 Capital
Maintenance and Equipment Replacement fund. The monies will I~e used for
the purchase of audio-visual and computer equipment, classroom furniture, a
security vehicle and transportation uniforms, roof renovations at Addison
Junior Nigh School, asbestos removal at Highland Park Elementary School,
and surfacing of school tracks and the transportation parking lot.
The School Board appreciates the approval of these requests.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy,
Mr. W. Robert Herbert
,Mr. Wilburn C. Dibling
./Mr. Joel M. Schlanger (with accounting details)
Excellence in Education
ROANOI~E CITY SCHOOl, BOARD
Roanoke, Virqinia
APPROPRIATION REQUEST
Capital Maintenance and Equil~ent Replacement Fund
Request II
001-060-6004-6200-0822
001-060-6004-6218-0821
001-060-6004-6300-0802
001-060-6004-6302-0806
001-060-6004-6675-0821
001-060-6004-6681-0809
001-060-6004-6681-0829
001-060-6004-6682-0809
001-060-6004-6682-0829
001-060-6004-6685-0804
Appropriation Unit ZD1
Classroom Furniture
Audio-Visual Equipment
Replacement of Fixtures
Replacement of Computers
Transportation Uniforms
Roof Renovation - Addison
Asbestos Removal
Resurfacing of Tracks
Transportation Parking Lot
Replacement of Security Vehicle
50,198.00
8,551.00
12,133.00
74,156.00
10,515.00
76,200.00
38,250.00
56,580.00
23,000.00
10,658.00
$ 360{241.00
The above appropriation represents the second request for proceeds from the
1989 Capital Maintenance and Equipment Replacement Fund. The balance of the
Capital Maintenance and Equipment Replacement Fund is $815,599.
December 13, 1988
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Flow Through 1988-89
6563
035-060-6563-6453-0201
035-606-6563-6453-0204
035-060-6563-6553-0204
035-060-6563-6553-0311
035-060-6563-6553-0614
Appropriation Unit Z53
Instructional Social Security
Instructional Health Insurance
Transportation Health Insurance
Health Services
Instructional Supplies
$ 2,388.00
6,536.00
6,860.00
14,976.00
1,400.00
$ 32~160.00
O35-O60-6563-1102
Federal Grant Receipts
$ 32~160.00
The 1988-89 Flow Through program will provide aid for the education and
guidance of handicapped students. The above appropriation represents the
addition of funds based on the final allocation to Roanoke City. One hundred
percent of expenditures will be reimbursed by state and federal funds. The
program will end June 30, 1989.
December 13, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Parent Resource Center 88-89
6570
035-060-6570-6329-0201
035-060-6570-6329-0313
035-060-6570-6329-0614
035-060-6570-6329-0821
Appropriation Unit Z5A
Social Security
Contracted Services
Instructional Materials
Instructional Equipment
350.00
4,650.00
1,135.00
1,865.00
8,000.00
035-060-6570-1102
Federal Grant Receipts
$ .8,000.00
The Parent Resource Center program will supplement state and local assistance
for the maintenance and expansion of the Roanoke City Parent Resource Center.
The program will be reimbursed one hundred percent by federal funds. The
program will end November 30, 1989.
December 13, 1988
December 21, 1988
File #178-169
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. lferbert:
I am attaching copy of Resolution No. 20408, approving and
endorsing an application made to the Virginia Department of
Housing and Community Development for an allocation of funds from
the State for implementation of the Single Family Rehabilitation
and Energy Conservation Loan Program in the City of Roanoke,
which Resolution No. 29408 was adopted by the Council of the City
of ~oanoke at a regular meeting held on Monday, December 19,
1988.
'~%"~'SincereIy' /~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. Herbert D. McBride, Executive Director, Roanoke
Redevelopment and Housing Authority, 2624 Salem Turnpike,
N. W., Roanoke, Virginia 24017
Mr. William F. Clark, Director of Public Works
Mr. Ronald H. Miller, Building Corr~nissioner/Zoning
Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Marie T. Pontius, Grants Monitoring Coordinator
Room 456 Municipal Buildin9 215 Church Avenue SW D~anoke, V~rg~nia 2401 t (703) 981-254. t
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29408.
VIRGINIA,
A RESOLUTION approving and endorsing an application made to the
Virginia Department of Rousing and Community Development for an allo-
cation of funds from the State for implementation of
Rehabilitation & Energy Conservation Loan Program in
noke.
the Single Family
the City of Roa-
BE IT RESOLVED by the Council of the City of Roanoke that it does
hereby approve and endorse the City's application heretofore made to
the Virginia Department of Housing and Community Development for an
allocation of funds in the amount of $390,000 for implementation of
the Single Family Rehabilitation & Energy Conservation Loan Program.
ATTEST:
City Clerk.
Honorable Mayor and Members of ~unc~l ;
Roanoke, Virginia
Roanoke, Virginia
December 19, 1988
Dear Members of Council:
Subject: Endorsement of Application for State's Single-Family
Rehabilitation & Energy Conservation Loan Program
I. Background
The Virginia General Assembly has appropriated $q. 7.5 million for the
next two years for various housing programs, most to be designed and
administered by the Virginia Department of Housing and Community
Development (HCD).
Single-Family Rehabilitation & Energy Conservation Loan Program is one
such program, providing a combination of repayable and forgiveable
deferred payment loans for the rehabilitation and upgrading of single-
family houses occupied by low-moderate income households.
1. An agency approved for this Program may receive an allocation of up
to $500,000 from HCD. A local match of resources equal to at least
20% of the State's allocation is required.
2. Funding provided by the State is in two parts:
a. One part reserved for energy-conserving improvements. Funds for
these improvements will be loaned (~ 0% interest, with payments
deferred and the loan forgiven over an 8 year period.
b. The second part for all other improvements, loaned at an average
rate of #% over a period of up to 15 years.
3. Up to $20,000 may be loaned on an owner-occupied building.
III. Current Situation
Ao
An application to HCD for the Single-Family Rehabilitation & Energy
Conservation Program has been prepared and submitted by the City
Administration (Attachment). The deadline for submittal was December 9.
B. This application requests a total of $390~000 from the State for the
following uses:
1. In conjunction with the existing Home Purchase Assistance Program.
In this program, the City will loan CDBG funds, already allocated by
Council to this initiative, to low-moderate income households
agreeing to buy approximately 8 certain identified vacant houses.
Funds provided from the State's program will be loaned for the reha-
bilitation.
Page #
December 19~ i988
CC:
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Grants Monitoring Administrator
Executive Director~ RRHA
SINGLE F;tMILY AND ENERGY CONSERVATION LOAN PROGRAM
TO BE
TRANSMITTAL SHEET
INCLUDED IN APPLICATION
APPLICANT ORGANIZATION: CITY OF ROANOKE? VA
MAILING ADDRESS~
CONTACT PERSON:
ROOM 170~ 2l.5 CHURCH AVENUE SW
ROANOKE~ VA ZIP CODE24011
DAN POLLOCK~ HOUSING DEVELOPMENT COORDINATOR
TITLE:
PHONE; 703-q81-222!
4 · NAME,
ADDRESS OF CITY, COUNTY OR TOWN MANAGER?
W. ROBERT HERBERT
21.~ CHURCH AVENUE, ROANOKE~ VA 24011
5. GEOGRAPHIC AREA TO BE SERVED; CITY OF ROANOKE
6e
LOAN RESERVATION_REQUEST: NON-ENERGY:$..220~000
ENERGY: $ 170,000
TOTAL: $ 390,000
Signature:
Title:
CITY MANAGER
Date:
SINGLE FAMILY REHABILITATION & ENERGY CONSERVATION
LOAN PROGRAM APPLICATION
CITY OF ROANOKE, VIRGINIA
DECEMBER, 1988
1. Organization
The City of Roanoke provides a full range of services to its
citizenry. It administers allocations of Community Development
Block Grant funds as well as funds from numerous other sources.
Over the last 5 years, various housing rehabilitation and
community revitalization programs developed and/or administered by
the City or the Roanoke Redevelopment and Housing Authority have
resulted directly in the repair of more than 700 housing units, at
an investment of more than $10 million.
Many of the rehabilitation programs of the City are
administered by the Redevelopment and Housing Authority under
contract with the City. Included on staff of the RRHA are
rehabilitation inspectors/specialists, a loan processor/
underwriter and a housing counselor.
Among the programs currently or recently in operation are:
the Critical Home Repair Program, making critically needed repairs
to the homes of very low income homeowners, up to $6000 per house;
the Private Rehabilitation Loan Program, providing complete
financing packages for homeowners to rehabilitate or buy and
repair homes; and the Section 312 Rehabilitation Loan Program as
made available by HUD, allowing repair of the homes of
low-moderate income homeowners.
2. Population Characteristics
The City of Roanoke has had a stable population of 100,000 to
102,000 over the last decade. The 1980 Census found 100,220; the
Center for Public Service of the University of Virginia estimated
its 1985 population at 101,200.
a. Elderly -- There were no estimates of population age
breaking at the age of 62. Accordingly, figures are provided here
for those citizens aged 60 and over.
Year
Estimated 60+ Estimated Total Pop. %-age 60+
1980 21,039 100,220 21%
(Source: Census)
1988 22,030 101,500 22%
(Source: Fifth Planning District Commission)
b. Median Household Income -- The Center for Public Service
projects the median household income in Roanoke City in 1988 to be
$21,451, 72% of the estimated Virginia median of $29,599.
Page 2
c. Households
1980 (Census) 1988 (Local Est)
Total Number 40,023 43,000
of Households
Average House- 2.50 2.36
hold Size
%-age Owner- 59.4% 57.4%
Occupied
%-age Rental 40.6% 42.6%
d. Area -- The bulk of the Single-Family Rehabilitation and Energy
Conservation Loan Program will be available in areas of the City
designated as Conservation Areas or Rehabilitation Districts.
These are neighborhoods in which older housing in need of repair
and low-moderate income citizes are concentrated, and most of the
housing rehabilitation and community revitalization programs have
operated. A map of these areas is attached.
However, the Critical Home Repair Program, one of the
initiatives intended to be matched with the Single-Family Loan
funds, does extend to substandard housing in all parts of the
City. A relatively small portion of the requested loan funds are
expected to be used in parts of the City other than the
Conservation Areas or Rehabilitation Districts.
3. Housing Characteristics
a. Total Number of Housing Units -- 44,156 (Source: Local
estimate)
b. Housing Type -- 25,357 single-family
18,799 multi-family
(Includes 1,414 vacant units)
c. Housing Conditions -- The City's current Housing
Assistance Plan estimates there are 1937 housing units (4.2% of
the total housing stock) considered to be unsafe or unhealthy for
occupancy, and therefore condemned or condemnable. The majority
of this number are counted among the 1,414 housing units vacant in
the City. This standard is more basic than the Section 8 Housing
Quality Standards. Accordingly, the proportion of housing not
meeting HQS requirements or to have significant Building Mainte-
nance Code deficiencies is more likely to be in the 12%-15% range
and to include many more occupied units.
d. Age of Housing Stock -- Approximately 42% of the City's
housing stock was built prior to 1950 and therefore is more than
38 years old. Approximately one-quarter is more than 50 years
old. The median age is about 34 years.
Page 3
4. Program Design
Funds allocated from the Single Family Rehabilitation and
Energy Conservation Loan Program ("the Program") will be used only
for single-unit owner-occupied buildings. In all cases, use of
the funds will comply with the limitations defined in Program
Guidelines prepared by HCD. Maximum loans will be $20,000 per
house, with an interest rate of 4% for the non-energy related
improvements, and 0% deferred forgiveable for qualifying energy-
related improvements.
Depending on the level of funding allocated to Roanoke, the
Program will be used in three ways, or phases:
1) In conjunction with the Home Purchase Assistance
Program;
2) In conjunction with the Critical Home Repair Program;
3) For rehabilitation of other homes owned and occupied
by low-moderate income families or individuals.
Home Purchase Assistance Program (HPAP)
The Home Purchase Assistance Program is in a sense a
modified Homesteading Program. Under this phase, the City
will select specific vacant houses in good structural
condition and in strategic locations but in need of
significant repair. With the agreement of the owner of
such a house, the City will market the house for sale to
low-moderate buyers for owner-occupancy. The City will
loan the selected buyer funds to buy the house @ 3-4%
interest, then will use funds from the Single-Family
Rehabilitation and Energy Conservation Program for the
repair work. In some cases, this phase may be used to
allow a tenant to buy and repair the house he/she
currently rents. The City has allocated $90,000 for loans
to buy about 8 houses for this initiative. Approximately
40% of the funding requested in this application is
expected to be used in this phase.
--Inspections and Cost Estimating: Because the houses for
this phase will be selected prior to applications from
prospective buyers being received, cost estimating will be
performed first and as part of the assessment of the
house's condition and its suitability for the Program.
Initial inspections will be performed by City Housing
Inspectors, with detailed work write-ups and cost
estimates generated by Rehabilitation Specialists from the
Roanoke Redevelopment and Housing Authority (RRHA). No
house will be selected for the HPAP for which the total of
the loans for the purchase price and the rehabilitation
exceed 97% of the expected after-rehab value.
--Outreach: The Home Purchase Assistance Program with its
financing package will be advertised through press
releases and news stories, newsletters of organizations
Page 4
and neighborhoods, the City's Vacant House Catalog, and
open houses of houses available for sale under the
Program. Special outreach efforts will be made to tenants
of public housing and with Section 8 rent subsidies to
inform them of the opportunity for homeownership through
this Program.
--Application Procedures: When this phase of the Program
is ready to begin soliciting applications from buyers, an
application period of 2-3 weeks will be established.
During that time, the RRHA will take applications, verify
income, credit, etc.
--Eligibility Determination and Selection: Buyers/
borrowers must be of low-moderate income (not exceeding
80% of the area median income established by HUD) and
agree to live in the house for a minimum of three years.
At a minimum, applicants must meet the underwriting
criteria of FHA Title I Property Improvement Loans and the
requirements defined in Sec. 6.1 (D) of the Program
Guidelines. Successful candidates must be secure enough
financially to afford comfortably the costs of
homeownership under the Program and must have sufficient
cash to pay 3% of the combined cost of purchase and
repair. A buyer will quality for and be offered financing
for a house based on additional factors such as his/her
preference for that house, suitability of house for
buyer's needs (family size, etc.), strength of credit,
amount and stability of income, existing long-term debt,
etc. Preference will also be given to those of lowest
income, current residents of Roanoke City, and able to
perform some home improvement and routine maintenance
tasks.
--Bidding: Competitive bidding of the rehabilitation work
will be strongly encouraged but will not be required. If
bidding is to occur, it will be arranged and overseen by
the Rehabilitation Specialists of the RRHA.
--Loan Packaging and Underwriting: The RRHA has extensive
experience in purchase and rehabilitation loan packaging,
closing, and servicing and will perform the loan pack-
aging, including requesting credit reports, appraisals,
title reports, determining debt-to-income ratios, etc.
The total of all indebtedness against the property, i.e.
the purchase loan and the rehabilitation loan, may not
exceed 97% of the after-rehab appraised value based on the
work write-up. Because this involves a purchase, there
will be no existing mortgage on this phase of the Program;
the rehab loan will be in first position, the purchase
loan from City funds will be in second.
--Loan Closing: The purchase loan from City CDBG funds and
the rehabilitation loan will be closed simultaneously by
the RRHA. If necessary, the closing documents will be
prepared by the attorney selected by the buyer/borrower,
with review by the RRHA. No origination fee is expected
Page 5
to be charged to the borrower, but payment of other costs
will be expected as incurred, e.g. cost of ordering credit
report, appraisals, etc. This procedure is followed for
other loans made by the RRHA.
--Loan Disbursement: Funds for the transfer of the
property will be disbursed to the seller upon closing of
that loan. Rehabilitation funds will be drawn from HCD
and placed in an escrow account. According to a
construction schedule set with the rehabilitation
contractor, the buyer/borrower, and the RRHA, a series of
draws from this account will be made as the contractor and
Rehabilitation Specialist from the RRHA jointly determine
that specific stages of completion are reached.
--Loan Servicing: Rehabilitation loans will be serviced by
the Virginia Housing Development Authority (VHDA) o Loans
for the purchase will be serviced either by the RRHA or
the City.
All buyer/borrowers will be required to participate in a
training course coordinated by the Housing Counselor
concerning all aspects of homeownership, including mainte-
nance, housekeeping, budgeting, etc. Borrowers who become
delinquent in their payments to the City or possibly to
VHDA will be counseled individually by the Housing
Counselor.
Critical Home Repair Pro~ram
The Critical Home Repair Program makes grants of up to
$6000 to low-income (50% of median or less) homeowners
whose homes have major code violations and are those
judged to be in the most critical need of repair in order
to remain liveable. This CDBG-funded program is also
administered by the RRHA. Funds from the Single Family
Rehab and Energy Conservation Loan Program will be used to
extend the benefit of the Critical Home Repair Program by
making energy-conserving improve-ments to homes receiving
repair grants, thereby qualifying for the 0% interest
deferred payment financing. Approximately 20% of the
funding requested in this proposal is expected to be used
in conjunction with this Program.
Generally, this phase of the Program will be operated as
described above for the HPAP phase with the following
exceptions:
--Outreach and Application Procedures: This phase will be
limited to those approved for the Critical Home Repair
Program. As applications for that program have already
been taken and screened, no additional outreach or
recruitment will be performed this year.
--Eligibility Determination and Selection: Critical Home
Repair recipients have incomes not exceeding 50% of the
median. Because the CHRP funds are grants, and loans for
energy-conserving repairs are deferred payment, ability to
Page 6
repay is not an onerous concern.
--Bidding: In many cases, it will be most efficient to
have the contractor retained to make the CHRP repairs to
also perform the energy-conservation repairs. If that
contractor's estimate for those repairs appears excessive,
the additional repairs may be bid out competitively.
--Loan Packaging and Underwriting: Because of the charac-
teristics of this phase, packaging and underwriting pro-
cedures will be streamlined and minimized wherever possi-
ble and prudent. Informal title checks will be performed
by the RRHA to verify ownership and existing liens and to
compare mortgage amounts with expected after-repair
values. It is expected that the value of a house will far
exceed the amount of any indebtedness against it, includ-
ing the Program deferred payment loan; where it does not
appear to be so, professional appraisals may be ordered to
verify the amount of all mortgages will not exceed the
property's value.
--Loan Closing: The RRHA will prepare the closing docu-
ments in order to minimize legal expenses.
--Loan Disbursement and Servicing: Upon closing, funds
will be placed in an escrow account and drawn as described
earlier. Servicing will be assigned to VHDA, but because
no periodic payments are required, servicing is expected
to be restricted to annual verification that the homeowner
continues to occupy the property until the terms of the
Energy Conservation Loan are satisfied and the loan is
forgiven. The RRHA and the City will assist VHDA as
needed in obtaining such verifications.
Owner-Occupied Rehabilitation Loans
Loans from the Program may be made for qualifying rehabi-
litation of owner-occupied houses not meeting Building
Maintenance Code and HQS standards. This phase of the
Program will operate similar to and in place of the
Section 312 HUD rehabilitation loan program, which is not
expected to be available this year. Approximately 40% of
the funding requested is expected to be used in this
phase.
Generally, this phase will operate as described earlier
for the HPAP, with the following exceptions:
--Application Procedures: When the Program is ready to
begin operation, applications will be accepted and
processed on an as-received basis, by the RRHA.
--Eligibility Determination: Basic criteria will be as
outlined in the Program Guidelines and under the HPAP,
except as those items relate to purchase under that
phase.
--Loan Packaging and Underwriting: The rehabilitation loan
under this Program will be in no less than second position
as a deed of trust, except in special circumstances
Page 7
approved case-by-case by HCD.
5. Level of Service Expected
Program Phase Home Purchase Crit.
Home
Owner-Occ. Total
Houses 8 20 10 38
Expected
@ State Funds $20,000 $4000 $15,000
Total State
Other Funds
Source:
Admin. Costs
$160,000 $80,000 $150,000
(all Energy)
$90,000(loan) $100,000(grant) 0
Community Development Block Grant
$15,500 $27,000 $9,100
$390,000
$190,000
$51,600
Total $265,500 $207,000
$159,100 $631,600
(62% State, 38% Local)
6. Coordination with Other Initiatives
As described above, most of the Program will be in direct
conjunction with existing rehabilitation programs. In addition,
there is relevance to on-going Code Enforcement efforts, the
Vacant House Catalog, housing counseling, and work with
neighborhood organizations. This funding alternative will help
fill a need in the range of options available for home repair.
Because all borrowers under the Program will participate in
homeownership counseling, it is intended that assistance under the
Program will be lasting and extend beyond the physical improvement
of the houses.
7. Staffing
Administration of the Program will be the joint responsibi-
lity of the City Housing Development Office and the Redevelopment
and Housing Authority. The former includes the Coordinator, a
Technician, and two Housing Inspectors; the latter includes the
Neighborhood Development Director, a Housing Counselor, a Loan
Specialist, and three Rehabilitation Specialists. All positions
are filled with individuals with several years experience in
housing, rehabilitation, finance, and marketing. In addition,
both agencies have extensive back-up administrative support.
The time required of the various individuals in the two
offices will vary from time to time. The administrative costs
identified in Sec. 5 above include those amounts allocated to the
RRHA for the administration of those programs, and an estimate of
the cost of the time to be committed to the program activities by
the City staff.
UJ
n,-
C~
Z
W
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Z
0
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0
0
0
Z
0
December 19, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of
Joel M. Schlanger
Monthly Financial Report
City Council
Attached is a copy of the financial report for the
month of November, 1988.
JMS/kp
GENERAL FUND
CONTINGENCY BALANCE
AS OF NOVEMBER 30, 1988
General Contingency:
Balance July 1, 1988
Economic Development
Economic Development
Economic Development
Social Services
Health Department
Health Department
Contributions
Social Services
Jail
Finance
City Manager
Economic Development
Building Maintenance
Economic Development
City Manager
Emergency Services
Residual Fringes
TAP
State Reimbursement
Advertising
Advertising
Trinkle Property Option
Local Match
Equipment
Equipment
Christmas Decorations
Local Match
Local Match
Equipment
Subsidy to VWCC
Supplies
Building Remodeling
Trinkle Building Expenses
PTI Professional Services
NOAA Wire Service
sc/ss
Transitional Living Center
Jail Pods
412,097
1,700
4,667
3,000
16,344
4,495
1,847
25,000
6,402
1,200
1,786
1,567
3,000
1,805
1,975
4,540
4,097
26,950
17,847
24,000
$ 307,875
Maintenance of Fixed Assets Contingency:
Balance July 1, 1988
200,000
Equipment Replacement Contingency:
Balance July 1, 1988
School Board
Grounds Maintenance
City Treasurer
Commissioner of Revenue
Billings & Collections
Billings & Collections
Community Planning
Community Planning
Buses
Tractor
Personal Computers
Computer Printer
Equipment
Equipment
Personal Computers
Personal Computers
Total Contingency Balance
$ 750,000
(150,000
4,870
2,500
3,336
14,900
12,706
4,002
4r002)
553r684
$1t061e559
CITY OF ROANOKE
GENERAL FUND
STATF~NT OF REVENUE
Permits Fees and Licenses
Fines and Forfeitures
Education
Non-Revenue Eeceipts
Year to Dmte fur the Period
Curreflt Fh~cal Year
$ 14,234,072 $ 15,331,934 7.71% $ 40,962,775
8,252,387 9,252,104 12.11% 32,867,964
198,621 220,801 11.17% 428,500
217,152 288,015 32.63% 497,000
430,280 456,352 6.06% 1,200,500
10,940,004 11,618,239 6.20% 30,665,130
6,552,175 7,376,564 12.58% 21,834,192
200,208 77,310 (61.39%) 27,000
677,857 841,477 24.14% 1,781,788
40,332 786 (98.05%) 603,856
445,906 426,867 ( 4.27%) 1,494,300
37.43%
28.15%
51.53%
57.95%
38.01%
37.89%
33.78%
286.33%
47.23%
0.13%
28.57%
Total ~ 42~188~994 ~ 45,890f449 8.77% $132f363(005 34.679
CITY OF ROANOKE, VIRGINIA
GENEI~AL FUND
STATEMENT OF EXPENDITURES AND ENCUMBI~ANCES
~eneral Sovernment
Judicial Administration
Public Safety
Public Works
HealtJa and Welfare
Parks, Recreation & Cultural
C~m~mit y Development
Education
Debt Service
Non-Departmental
Year to Date for the Period
2,871,590 $ 3,302,567 15.0i% $ 4,504,829 $ 7,807,396
1,016,754 1,123,732 10.52% 1,703,335 2,827,067
8,730,281 9,705,391 11.17% I3,938,822 23,644,213
7,389,042 8,606,275 16.47% 9,335,061 17,941,336
4,344,335 4,712,788 8.48% 6,553,813 11,266,601
1,353,387 1,531,890 13.19% 1,637,096 3,168,986
511,192 494,979 (3.17%) 584,386 1,079,365
19,629,618 20,416,890 4.01% 37,028,793 57,445,683
4,023,689 3,861,524 (4.03%) 4,650,890 8,512,414
420,368 445,314 5.93% 2,762,360 3,207,674
42.30%
39.75%
41.05%
47.97%
48.34%
45.86%
45.86%
35.54%
45.36%
13.88~
Total $ 50,290,256 $ 54,201,350 7.78% $ 82,699,385 $136,900,735 39.59%
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES AND
UNENCUMBERED APPROPRIATIONS SU~%RY AS OF NOVEMBER 30, 1988
Prior Yea~ Current Yea~ 'i'ot.a.l
Approprtati~u.s Al~ro~riatiGi~s Am~'m~iatic~s
General Government $ 1,831,006 $ 586,096 $ 2,417,102 $ 1,178,282 $ 1,238,820 $ 407,613 $ 831,207
Education 819,365 5,610,040 6,429,405 1,009,469 5,419,936 102,954 5,316,982
Recreation 813,292 813,292 724,051 89,241 72,415 16,826
Streets and Bridges 2,351,934 1,903,250 4,255,184 1,723,307 2,531,877 1,555,384 976,493
Sanitation Projects 6,068,395 530,950 6,599,345 4,707,789 1,891,556 1,484,051 407,505
Traffic F~g. &Ccmmunication 1,242,625 1,242,625 654,912 587,713 51,028 536,685
Other Infrastructure Projects 272,014 357,970 629,984 109,754 520,230 253,904 266,326
Capital Improvement Reserve 2,969,073 4,119,429 7,088,502 7,088,502 7,088,502
Total Capital Projects Fund $16,367,704 $13.107,735 $29,475,439 $10,107,564 $19,367,875 $3,927,349 $i5,440,576
CItY OF ROit~OI(E
WATER FUND
COMPA~A?I~E INCOME STA'r~NT
FOR THE 5 MONTHS ENDED NOVEMBER 30, 1988
Operating Revenue:
Cor~nercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income
1988
$ 457,071
639,210
48,014
23,277
470,087
212,630
1{850,289
328,143
422,253
174,404
76f916
1,001~716
848,573
279~447
569~126
75,192
2,163
396
1,920
79,671
648,797
7,611
7,611
641~186
1987
$ 442,380
649,157
48,150
26,896
614,736
156~659
1~937,978
307,927
298,488
173,881
76,851
857~147
1,080,831
255,818
825,013
53,847
2,825
386
3~038
60,096
885,109
11{528
11,528
873,581
WATER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Water - New Service, Hyd., Lines
Water - Unidentified Plant Replacement
Water - Fire Hydrants
Water Maintenance - Painting
CC Security/Concession Replacement
FY86 Project Design
Chip Drive NE @ RCIT
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 248,337
74,170
10,561
9,364
16,114
12,103
5,550
376,199
12,103
$ 364,096
NOTE: Some of these projects are continued from FY87 and FY88 with inception to date
totals.
CItY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATF2~D~T
FOR THE 5 MONTHS ENDED NOVEMBER 30, 1988
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating (Loss) Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
1988
$1,709,406
262,816
99,208
331,340
20,138
44,833
5t053
2{472~794
512,403
lr939~662
2t452~065
20,729
378~203
357r474)
90,445
10,801
lt956
103{202
( 254,272)
42{788
42t788
1987
$1,725,185
276,312
96,754
431,980
21,496
56,245
4,433
2,612t405
469,569
1{404,138
1,873~707
738,698
372r766
365t932
120,780
6,378
3~378
130~536
496,468
50r516
50r516
Net Income (Lossi $(297t060) $ 445,952
SEWAGE TREATMENT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
S.T.P. Flood Relief
Williamson Road West Sewer Project
FY86 Projects Design
Mud Lick Sewer - Land Purchase
S.T.P. Land Acquisition
Williamson Road East Sewer Ph. I, Cont.
Blue Hills Dr. Ext. @ RCIT
Fine Mesh Screens
Williamson Road Storm Drain Ph. 2, Cont.
Norwood Sanitary Sewer Replacement
Williamson Road Storm Drain Ph. 2, Cont.
Chip Drive, NE @ RCIT
II
IIA
IIB
Year to Date
Expenditures
$ 294,556
45,900
22,755
795,289
18,492
380,994
23,943
43,086
337,176
164,278
214,020
4~875
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
2,345,364
1~912r797
432~567
NOTE: Some of these projects are continued from FY87 and FY88 with inception to'
date totals.
ROANOK~ REGIONAL AIRPORT CO~ISSION
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDED NOVEMBER 30, 1988
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Income Before Non-Operating Expense
Less: Non-Operating Expense
Interest Expense
Total Non-operating Expense
1988
$ 175,317
66,758
85,639
13,690
10,796
664,882
18,162
31,928
1,067~172
216,973
486~419
703,392
363,780
221r280
142~500
43~769
43,769
186,269
44~234
44~234
1987
147,715
67,732
72,067
12,719
10,030
651,562
16,321
12r951
991,097
176,368
459,167
635r535
355,562
241~764
113r798
67r246
67r246
181,044
45r907
45r907
Net Income $ 142,035 ~ 135,137
ROANOKE REGIONAL AIRPORT CO~ISHION
COI~ISSION
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Paint Hangars
Unidentified Construction
Repaint R/W & T/W Markings
Roof Repairs - Replacement
AIP #01
Terminal Building Additions/Alterations
Noise Protection and Soundproofing
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 15,457
38,307
2,700
960
i00
269,712
13,393,409
50~262
13,770,907
6~968~085
$ 6,802~822
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDED NOVEMBER 30, 1988
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative:
Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
1988
$ 114,937
16,345
35,921
1,425
31,307
36,808
236~743
220,548
183,207
211,734
27,193
2,239
644,921
408,178)
134~554
542,732)
19,'747
1,785
21,532
1987
$ 127,424
17,674
53,215
1,280
38,954
37,575
276,122
196,383
141,358
199,421
22,928
4~527
564,617
288,495)
120,515
409,010)
21,702
6~628
28~330
Net (Loss) $( 521~200) $( 380,680)
CIVIC CEN~ER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Steps on Terrace and Handicap Ramp
Trade & Convention Center Study
Year to Date
Expenditures
$ 31,396
23,916
40~000
Total Project Expenditure
Less Prior Year Expenditure
Total Current Year Expenditures
95,312
15r726
79r586
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONT~S ENDED NOVEMBER 30, 1988
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income (Loss) Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
1988
$2{640r203
2r640f203
1,533,621
727~516
2{261~137
379,066
257~513
121~553
29~652
29r652
1987
$2~068,928
2~068r928
1,444,130
754~789
2{198{919
(129,991)
185~044
(315,035)
30r533
30r533
Net Income (Loss) $ 151,205 $(284,502)
INTERNAL SERVICE FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Mgt. Services - Other Equipment
CIS - Other Equipment
MVM - Furniture and Equipment
MVM - Other Equipment
ULS - Furniture and Equipment
ULS - Land Purchase
Year to Date
Expenditures
$ 12,402
73,490
942
1,754
546
4~446
Total $ 93,580
CITY OF ROANOKE, VIRGINIA
CITY TREABBREO'B OFFICE
GENERAL 5TATENENT OF ACCOUNTABILITY
FOR MONTH ENDED NOUEMBER 30, 1988
TO THE DIRECTOR OF FINANCE:
GENERAL BTATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUND5 OF 5AID CITY THE MONTH ENDED NOVEMBER 30, 1988
FUND BALANCE AT RECEIPTS DISBURSEMENTS BALANCE AT BALANCE AT
OCT. 31, 1988 NOV. 30, 1988 NOV. 30, 1987
GENERAL $I5,895,517.01 $8,07%~49.58 $11,430,683.69 $1~744~08~.90 $8,947,831
CAPITAL $17,834,736.48 $483,683.46 $?~8,834.9~ $17,545,524 96 $B0,865,B04.1§
DEBT SERVICE $445,454.08 $187,993 60 $56,137 50 $577,310.19 $481,819.61
WATE~ $8,486~537 68 $845,885 03 $8)%088 03 $B,553,394.68 $1,996~808.81
SEWAGE TREATHEHT $8,454,174.89 $550,T56.81 1488,39974 $8~&6,~B1.B6 $4,007,349.98
AIRPORT $1,808,3~8.38 $4,~20,240 04 s8,838,115 70 $B,590,45~.66
CIVIC CENTER $49~,888.~4 $I1,83&.41 $158,498.64 $BB1,BB~ 01 $581,T99.86
INTERNAL 5E~UICE $1,114,704 81 $493,58~ 69 $392,5~8 68 $1,215,764.76 S1,838,519.58
PAYROLL ($3,481,891.92) $7,888,848.85 $7,%2,184 09 ($B,554,627.16) [$B,858,381.04)
PUBLIC ABSISTANCE ($896,879 BO) $308,795 04 $385,808 47 ($313,886 63) ($281,76~.08)
FIFTH DIST CONSORTIUM ($150,05818) i226,B06 1I $94,151 52 ($17,403 59)
GRANT PROGRAMS {$398,886.83) $850,518 00 $885,8~6 ~ ($434,~14.45)
TOTAL $37,599,125.21 $~9,798,I35.56 $25,57~,199 BO $BS,8BS,061.ST $9§,~50,648 54
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF
ROANCKE, VIRGINIA, FOR THE FUNBS OF THE UARIOUB ACCOUNT5 THEREOF FOR THE MONTH ENOINC
NOVEMBER 30. 1988 THAT 5BIO FOPEGOINO:
CERTIFICATE5
CASH OF DEPOSITS
UNITEO STATE5
5ECURITIEB TOTALS
CBBH IN HAND
CABH tN DOMINION BANK
INUEBTHENTB ACQUIRED FROM COMPETITIUE PROPOBALB:
DOMINION BANK
COLONIAL AMERICAN NATIONAL ~ANK
50ORAN BANK
CREBTAR BANK
SIGNET BANK
CENTRAL FIOELITY
$o1,13390 $91,133.90
$739,92767 $TBB,?BT.6?
$4,000,000.D0 $8,000,000 O0 ~18,000,000 O0
$6,000.000.00 $6,000,000.00
$3,0Q0 000.00 $3,0D0,000 O0
SB,O00,OO0 O0 $8,000,OOO O0
$6,00B,000 O0 $6,000,000.00
TOTALS $885,061 59 $27,000,000~00 $B,O00,O00 O0 $85,885,061.57
DATE: DECEMBE~ 7, ~988 ~T~E,~E~~
1.5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR %'HE 5 MONTHS ENDED NOVEMBER 30, 1988
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1988
$ 1,789,709
1,321,248
181,264
97,071
$ 3~389~292
1987
$ 1,903,644
1,320,317
838,940
105~898
$ 4~168r799
EXPENSES
Pension Payments
Commissions
Active Service Death Benefit
Expense from Bond Premium Amortization
Insurance Expense
Administrative Expense
Total Expenses
Net Income Year to Date
$ 1,951,286
102,777
5,668
115,198
10{048
2~184~977
$ 1,204~315
$ 1,685,236
102,262
112,061
2,354
1~519
1,903~432
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF NOVEMBER 30, 1988
ASSETS
Cash
Investments:
(market value - 1988 $90,927,220 and
1987 $78,098,062)
Prepaid Expenses
Total Assets
1988 1987
$ 356 $ 609
87,829,921
$87{830~277
81,775,618
2,825
$81~779~052
LIABILITIES AND FUND BALANCE
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$86,625,962
1~204{315
87~830r277
$87t830~277
$79,513,685
2,265t367
81t779t052
$81r779{052
Roanoke, Virginia
December 19, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda for a report pertaining
to Permit for Construction of Elevated Pedestrian Bridge over Street
Right of Way, Western Virginia Foundation for the Arts and Sciences
(Center in the Square).
WRH:KBK:afm
City Manager
City Attorney
Director of Finance
cc:
Respectfully submitted,
s, Chairman
Water Resources Committee
Office of ~e C~r,/
December 21, 1988
File #514-252
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear .~Ir. fterbert:
I am attaching copy of Ordinance No. 29390, vacating a portion of
a certain subdivision plat and permanently, vacating, discon-
tinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, which Ordinance No. 29390 was adopted by the
Council of the City of Roanoke on first reading on ~onday,
December 12, 1988, also adopted by the Council on second reading
on Monday, December 19, 1988, and will take effect ten days
following the date of its second reading.
~'~ ~ -~'Sincerely'
Mary F. Parker, CMC
City Clerk
MFP:ra
pc;
~fr. & Mrs. Jimmy Goodykoontz, 4125 Belle Aire Circle, S. W.,
Roanoke. Virginia 24018
Mr. Wilburn C. Dibling, Jr., City Attorney
Ms. Katherine Howe Jones, Assistant City Attorney
The Honorable Jerome So Howard, Jr., Commissioner of Revenue
Mr. Van W. Moody~ II~, Director of Real Estate Valuation
Mr. Michael M. WaIdvogel, Chairman, City Planning Co,;u~,issian
Mr. L. EIwood Norris, Chairman, Board of Zoning Appeals
~4r. William F. Clark, Director of Public Works
Room 456 Municipal Builclincj 2t5 C~urch Avenue SW I'~x~noke Virginia 240t I (703) 981-2541
Or, ce of ~he Cb' C!en~
December 21, 1988
File #514-252
Miss Patsy Testerman
Clerk of the Circuit
Roanoke, Virginia
Court
Dear ~fiss Testerman:
I am attaching cop~ of Ordinance No. 29390 for proper recordation
in your office, which provides for the vacation of a portion of a
certain subdivision plat and permanently, vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke,
Virginia, which Ordinance No. 29390 was adopted b~ the Council of
the City of Roanoke on first reading on Monday, December 12,
1988, also adopted by the Council on second reading on ~onday,
December 19, ~988, and will take effect ten days following the
date of its second reading.
Sincerely,
Ma~.y F. Parker, CMC
City Clerk
$fFP: r a
Eno.
pc: ~r .
W. Robert Herbert, City
Manager
Room 456 Municil:~l Buildincj 21§ C'~urch Avenue SW Roanoke V~rg~nia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of December, 1988.
No. 29390.
AN ORDINANCE vacating a portion of a certain subdivision plat and
permanently, vacating, discontinuing and closing certain public right-
of-way in the City of Roanoke, Virginia, as is more particularly
described hereinafter; and authorizing the Mayor's execution of a new
subdivision plat.
WHEREAS, W. Robert Herbert, City Manage~, has filed an application
to the Council of the City of Roanoke, Virginia, in accordance with
the provisions of ~15.1-482(b), Code of Virginia (1950), as amended,
requesting the Council to vacate a portion of a certain subdivision
plat and to permanently vacate, discontinue and close the public
right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, which after giving proper
notice to all concerned as required by §15.1-482(b), Code of Virginia
(1950), as amended, and after having conducted a public hearing on the
matter, has made its recommendation to Council.
WHEREAS, a public hearing was held on said application by the
City Council on December 12, 1988, at 7:30 p.m., after due and timely
notice thereof as required by §15.1-482(b), Code of Virginia (1950),
as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors
affected by the requested plat vacation and closing of the subject
public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no
inconvenience will result to any individual or to the public from per-
manently vacating, discontinuing and closing the subject public right-
of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke,
Virginia, that that portion of the plat of subdivision and the public
right-of-way described as follows:
Beginning at a point; said point being situate on the
north right-of-way line of Belle Aire Circle, S. W.,
and the southeasterly property corner of Jimmy and
Phyllis S. Goodykoontz (Deed Book 1510, page 1324);
thence with the original property line that was dedi-
cated to the City of Roanoke, Virginia, for street
purposes as shown in detail in Map Book 1, page 532,
the following four courses and distances: S. 5' 58'
E. 5.03 feet; thence S. 78° 07' W., 180.90 feet;
thence N. 5° 58' W. 5.03 feet; thence N. 78° 07' E.
180.90 feet to the place of beginning and containing
0.021 acres,
be, and the described portion of the said plat is hereby vacated,
and the described public right-of-way be and it hereby is, permanently
vacated, discontinued and closed, and that all right and interest of
the public in and to the same be, and hereby is, released insofar as
the Council of the City of Roanoke is empowered so to do, reserv-
ing however, to the City of Roanoke an easement for any sewer lines,
water mains and any other public utilities that may now be located
in or across said public right-of-way, together with the right
of ingress and egress for the maintenance or replacement of such
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structures or any other encroach-
ments on or over the easement which impede access for maintenance
or replacement purposes at the time such work is undertaken; such
easement or easements to terminate upon the later abandonment of
use or permanent removal from the abovedescribed public right-of-way
of any such utility by the owner thereof.
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "vacated" on the portion of the plat of subdi-
vision vacated hereby and to mark "permanently vacated" on said public
right-of-way on all maps and plats on file in his office on which
said right-of-way is shown, referring to the book and page or ordi-
nances and resolutions of the Council of the City of Roanoke,
Virginia, wherein this ordinance shall be spread.
BE IT FURTHER ORDAINED that the Clerk of the Council deliver
to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a
certified copy of this ordinance for recordation in the Deed Books of
said Clerk's Office, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the names of Jimmy Goodykoontz
and Phyllis S. Goodykoontz, and the names of any other parties in
interest who may so request, as Grantees.
BE IT FURTHER ORDAINED that this ordinance shall not take effect
until a plat of subdivision, approved by the City and executed by the
Mayor, is recorded combining the right-of-way vacated hereby with ad-
jacent parcels in the manner specified in §15.1-482(b), Code of Vir-
ginia (1950), as amended.
ATTEST:
City Clerk.
Roanoke City Planning Commission
December 12, 1988
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request of the City of Roanoke, represented by W. Robert
Herbert, City Manager, to vacate a certain portion of a
previously recorded subdivision, pursuant to Section
15.1-482(B) of the Code of the Commonwealth of Virginia
1950, as amended.
I. Background:
Ao
Agent to the Planning Commission and the City Engineer, are
required by City Ordinance, Chapter 31, Subdivisions, to review
and approve, or deny all plats proposing the subdivision of
land within the City.
Subdivision Ordinance in Section 31-28, requires that "the
Agent in reviewing the preliminary subdivision plat shall take
into consideration the requirements of the community and the
best use of the land being subdivided. Particular attention
shall be given to width, arrangement and location of streets",
etc.
Ce
Subdivision Plats submitted to the City for review and approval
quite often propose the subdivision of land that is situated
adjacent to street rights-of-way that are narrow and
substandard in width.
City Practice and Procedure for many years, has been to
request that the subdivider of land so situated, dedicate to
the City a small strip of land at the time of subdivision, in
order to provide for the future public right-of-way needs of
the adjacent land and the immediate community.
Room 355 Municipal Builctir'~ 215 Church Avenue, S.'gZ Roanoke, Virginia 24011 (703) 981-2344
Eo
Numerous property owners, over the years have willingly and
without question, dedicated similar adjacent strips of
property to the City for public right-of-way purposes, at the
time, and in the course of subdividing their land.
Subdivision as previously recorded in Map Book 1, Page 532, of
land belonging to Jimmy and Phyllis S. Goodykoontz, of 4125 Belle
Aire Circle S.W., proposed the subdivision of land situated
adjacent to Belle Aire Circle, S.W. The street right-of-way
adjacent to the subject land was at the time forty-five (45')
feet in width. Local residential street rights-of-way are
required to be fifty (50') feet in width.
Agent to the Planning Commission in reviewing the proposed
subdivision requested that a five (5') foot strip of the
adjacent land be dedicated to the City for future street
right-of-way purposes.
Ho
Surveyor resubmitted the revised plat showing thereon the
dedication of the five (5') strip. Plat contained the
standard subdivision language including the stated
acknowledgement that the subdivision was being made with the
"free will and consent of the undersigned owners." The plat
was signed by Mr. and Mrs. Goodykoontz.
Plat was approved and duly recorded in the Office of the Clerk
of Circuit Court, in the City of Roanoke, on July 25, 1986.
II. Current Situation:
Ao
Agent to the Planning Commission, in April of 1988, received
from the above-mentioned property owner the following
statements and request:
Mr. Goodykoontz stated that it had not been his intention
to dedicate any land to the City in 1986.
Mr. Goodykoontz also stated that in his opinion the City
had taken his land without due process and he wanted the
land returned to him.
City practice and procedure of requesting the dedication of
such strips of adjacent land is nothing more than a routine
request. Dedication of private property for public use is not
a requirement, condition, or prerequisite to subdivision
approval, except in the following cases:
Where public rights-of-way have to be provided to serve
new lots that would otherwise have no street frontage.
III.
Where a specific type of construction and proposed use of
the adjacent land would generate additional traffic and
an increase in the use of the adjacent right-of-way.
Co
Plannin~ Commission reviewed the subject application at its
regular meeting on November 2, 1988.
Issues:
Ao
Neighborhood impact: Vacation and closure of this minor
portion of public right-of-way will have no affect on the
neighborhood.
Traffic impact: Belle Aire Circle, S.W., is at the present
time a public street right-of-way of low volume traffic. The
City's need to widen this particular street, in all
probability, will not be realized for a number of years.
Vacation and closure as requested will have no affect on
traffic needs.
Utilities within the public right-of-way: There are no public
or private utilities within the portion of the right-of-way
requested for vacation.
Creation of a dead-end street: Vacation and closure will not
create a dead-end street.
Land value: Value of the land within the right-of-way as
proposed for vacation is approximately $325.
F. City/subdivider relations:
Numerous property owners, over the years and in the
course of the subdivision process, have freely dedicated
land to be used for public right-of-way purposes at no
cost to the City.
It is the City's policy to promote and maintain a mutual
understanding and trust between the City and the
individual property owner. The property owner in this
instance has stated that it was never his intention to
dedicate land for public purposes.
The possibility exists that the property owner
(Goodykoontz) may not have been aware of the dedication
of this property.
IV. Recommendation:
The Planning Commission, by a vote of 6-0, recommends to City
Council that the subject portion of the subdivision previously
recorded in Map Book 1, page 532, be vacated pursuant to Section
15.1-482(B) of the Code of the Commonwealth of Virginia (1950) as
amended. The recommendation is based on the following conclusions:
Bo
The small area of land as previously dedicated is
insignificant in value and would not, in all probability, be
needed for the widening of Belle Aire Circle, S.W., for many
years.
The overall affect and importance of maintaining a policy of
trust and mutual understanding between the City and the
individual property owner must be considered in a minor dispute
of this type.
Vacation of the plat as requested will operate to reinvest
title to that portion of the property to the adjacent property
owner (Goodykoontz) and will not in any way affect the
existing function or needs of the adjacent public street,
Belle Aire Circle, S.W.
Respectfully submitted,
Roanoke City Planning Commission
ERT:mpf
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
IN THE COUNCIL OF TR~CI?Y-OF ROANOKE, VIRGINIA
IN RE: ',~" ~
Application of the City of Roanoke, by W. Robert)Application to
Herbert, City Manager, as authorized by City )vacate a portion
Council on September 26, 1988 )of a certain sub-
)division plat as
)recorded in Map
)book l, page 532,
)situated adjacent
)to Belle Aire
)Circle, S.W.
Members of Council:
The City of Roanoke makes application herein to vacate a certain
portion of a previously recorded subdivision plat, said plat being a
subdivision of the property of Jin~ny and Phyllis S. Goodykoontz, as
recorded in the office of the Clerk of Circuit Court in the City of
Roanoke, Virginia, in Map book l, page 532, on July 25, 1986.
Whereas, in the course of the subdivision of the property belonging
to Jimmy and Phyllis S. Goodykoontz of 412~ B~lle Aire Circle, S.W., a
certain portion of the property (0.021 acre) situated adjacent to the
aforesaid street was dedicated to the City of Roanoke for public
right-of-way purposes upon and by the recordation of the subject
subdivision plat, which stated thereon that the subdivision was made
with the free will and consent of the Goodykoontzes.
Whereas, the subdivider Jimmy Goodykoontz has stated that said
dedication was made without his free will and consent, that it was not
his intention to dedicate this land for public street purposes at the
time, and now has requested that the subject land be returned to him;
Therefore, application is respectfully made herein to vacate that
certain portion of the aforementioned plat, said portion being more
particularly described as the following:
Beginning at a point; said point being situate on the north right
of way line of Belle Aire Circle, S.W., and the southeasterly
.property corner of Jimmy and Phyllis S. Goodykoontz (D.B. lB10 Pg.
1324); thence with the original property line that was dedicated to
the City of Roanoke, Virginia for street purposes as shown on
detail in Map Book l, page 532, the following four courses and
distances SBOB8,E., 5.03 feet; thence S78°O7,W., 180.go feet;
thence NB°58'W., 5.03 feet; thence N78°O7,E., 180.gO feet to the
place of beginning and containing 0.021 acres.
The grounds for this application are as follows:
(1) The City of Roanoke, Jimmy and Phyllis S. Goodykoontz and W.
Price F~lds are the owners of all of the land shown on the
subject plat of subdivision.
{2) Jimmy and Phyllis Goodykoontz and W. Price Fields are in
agreement with the stated purpose tO vacate this specific
portion of the plat.
{3) The City of Roanoke owns that portion of the land shown on the
subject plat of subdivision as a part of the public
right-of-way of Belle Aire Circl~,.S.W., and as requested
herein for vacation.
{4) City Council, on September 26, 1988, authorized the filing of
this application and the City has caused to be made a new and
revised plat of subdivision which, if approved, will be
recorded thereby reinvesting title to the subject portion of
the plat to dtnmly and Phyllis S. Goodykoontz.
Wherefore, it is respectfully requested that in accordance with
Section 15.1-482(b) of the Code of the Commonwealth of Virginia (lgBO)j
as amended, that the portion of the subject plat as described herein be
permanently vacated, discontinued and closed.
LOCATION
D' PLAT VACATION~..'~
5170103
o. ae?~c.
5170108
2.09~ Aa
PROPOSED PLAT VACATION
2. Og:) AC.
O'~ice c~ ~e ¢i~, Cle~
November 30, 1988
File #514
,qr. W. Robert ~erbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a report of the City Planning Co~mission
recorr~ending that the City Council grant the request of the City
of Roanoke to vacate a certain portion of a previously recorded
subdivision, pursuant to Section 15.1-482 (~) of the Code of
Virginia (1950), as amended.
Pursuant to Resolution No. 25523 adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, April 6,
1981, a public hearing on the abovedescribed request has been set
for Monday, December 12, 1988, at 7:30 p.m., in the Council
Chamber, fourth floor of the Municipal ~uilding.
Sincerely,
t/Iary F. Porker, CMC
City Clerk
MFP:ra
Ene.
pc;
Mr. & Mrs. Jiramy Goodykoontz, 4125 Belle Aire Circle, S. W.,
Roanoke, Virginia 24018
Mr. Wilburn C. Dibling, ,Ir., City Attorney
i~s. Katherine Howe Jones, Assistant City Attorney
The Honorable Jerome S. goward, Jr., Commissioner of Revenue
Mr. Von W. Moody, III, Director of Real Estate Valuation
~r. Michael ~. Waldvogel, Chairman, City Planning Corr~nission
Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals
Mr. William F. Clark, Director of Public Works
Room 456 Municipol Building 215 CJnurch Avenue SW Roanoke ~qrg,nia 2,~O1 t (703) 981-2541
Mr. W. Robert Herbert
November 30, 1988
Page 2
Mr. Charles M. Huffine, City Engineer
~r. Ronald H. Miller, ~uilding Commissioner and
Administrator
Mr. John R. Marlles, Agent/Secretary, City Planning
Commission
~r. Edward R. Tucker, City Planner
Ms. Doris Layne, Office of Real Estate Valuation
Kit B. Kiser, Director of Utilities and Operations
Zoning
Office o~ the Ci~, CI~,,~
October 11, 1988
File #514
Mr. Michael M. Waldvogel
Chairman
City Planning Commission
Roanoke, Virginia
Dear Mr. Waldvogel:
Pursuant to Section
(1979), as amended,
W. Robert Herbert,
Roanoke, requesting
as recorded
Aire Circle,
31-39 of the Code of the City of Roanoke
I am enclosing copy of an application from
City Manager, representing the City of
that a portion of a certain subdivision plat
in Map Book 1, Page 532, situated adjacent to Belle
S. W., be vacated.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc'.
Mr. John R. Marlles, Agent/Secretary, City Planning
Corr~ission
Mr. Edward R. Tucker, City Planner
Mr. Ronald H. Miller, Zoning Administrator
Mr. William M. Hackn~orth, Assistant City Attorney
Room 456 Municipal Building 215 C~urch Avenue SW Roanoke V~rg~nia 24~)t 1 (703) 98t-2541
Aq NUMBER 11231<;970
PUBLISHER'S
CITY OF ROANOKE
C/O MARY P PARKER
CITY CLmRKS OFFICt
ROOM 450 MONICIPAL
ROANOKE VA 2401t
STATE OF ViRGiNiA
CITY CF ROANOKE
AFFIOAVI[ OF PUBLICATION
1, (Th~ UNOERSIGNED) AN AUIHOKIZEO
REPRtSENTATIVE OF THE TIMES-WORLD COR-
PORATION, ~HIC~t CURPORATIoN IS PubLISHeR
OF TH~ ROANO~ TIMES g ~CRLD-NEWS~ A
DAILY NEWSPAPER PUBLISHED IN RO~NOKE~ IN
THE STATE DP VIRGINIA, 00 CERTIFY ]HAl
THE ANNEXED NOTICE ~AS PObtISHED IN SAID
Nc~SPAPtRS ON TmE FOLLOWING DATES
11/25/88 MORNING
12/02/~8 MORNING
~ITNt. SS, THIS 5TH DAY OF 0ECEMBER 1986
AUIMORIZ2D SIGNATURE
TO WHO~ERN:
The cuunclI of ~he City
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, December 12, 1988, at 7:30 p.m. or as soon thereafter
as the matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S. W., on an application to vacate a
portion of certain plat of subdivision identified below and to
permanently abandon, vacate, discontinue and close the following
public right-of-way pursuant to the provisions of $15.1-482(b),
Code of Virginia (1950), as amended:
Beginning at a point; said point being situate on the
north right-of-way line of Belle Aire Circle, S. W.,
and the southeasterly property corner of Jimmy and
Phyllis S. Goodykoontz (Deed Book 1510, page 1324);
thence with the original property line that was dedi-
cated to the City of Roanoke, Virginia, for street
purposes as shown in detail in Map Book 1, page 532,
the following four courses and distances: S. 5' 58'
E. 5.03 feet; thence S. 78' 07' W., 180.90 feet;
thence N. 5' 58' W. 5.03 feet; thence N. 78' 07' E.
180.90 feet to the place of beginning and containing
0.021 acres.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest and citizens may appear on the above date and
be heard on the question.
GIVEN under my hand this 23rd day of November , 19 88
Mary F. Parker, City Clerk
Please publish in full twice, once on
Friday, November 23, 1988 and once on
Friday, December 2, 1988, in the Roanoke
Times and World News, Morning Edition.
Please send publisher's affidavit to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Please bill to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
December 21, 1988
File #51
Mr. W. H. Fralin
Attorney
P. O. Box 2865
Roanoke, Virginia
24001
Dear Mr. Fralin:
I am enclosing copy of Ordinance No. 29391, rezoning a tract of
land located on the westerly side of Peters C,eek Road, N. W.,
containing 0.63 acre. more or less, designated as Official Tax
No. 2770101 and a portion of Official Tax No. 2770104, from C-1,
Office District, to C-2, General Commercial District, which
Ordinance No. 29391 was adopted by the Council of the City of
Roanoke on first reading on Monday, December 12, 1988, also
adopted by the Council on second reading on Monday, December 19,
1988, and will take effect ten daxs following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
}4FP:ra
pc:
Greenbriar Christian Academy, Inc., P. O. Box 1775,
Chesapeake, Virginia 23320
Moyle Petroleum Company, P. O. Box 2860, Rapid City, South
Dakota 57701
Ms. Mabel D. French, 1447 Peters Creek Road, N. W., Roanoke,
Virginia 24017
,Hr. ~. Waxne Fralin, 1314 Peters Creek Road, N. W., Suite
IlO, Roanoke, Virginia 24017
Mr. .lames D. Fralin and l~r. John D. Fralin, P. O. Dox 5037,
Roanoke, Virginia 24012
Room456 MunicipalBuildin~ 215 C'nurch Avenue SW Roanoke Virginia24011 (703) 981-2541
Mr. W. H. Fralin
Page 2
December 21, 1988
pc: Mr. Wayne G. Strickland, Executive Director, Fifth Planning
District Commission, P. 0. ~ox 2569, Roanoke, Virginia 24010
~r. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr. j City Attorney
Ms. Katherine Howe Jones, Assistant City Attorney
Mr. Von W. Moody, III, Director of Real Estate Valuation
Mr. Michael M. Waldvogel, Chairman, City Planning Commission
Mr. L. Elwood Norri$~ Chairman, ~oard of Zoning Appeals
~r. William F. Clark, Director of Public Works
~r. Kit B. Kiser, Director of Utilities and Operations
Mr. Charles M. Huffine~ City Engineer
Mr. Ronald H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. ~arlles, Agent/Secretary, City Planning
Commission
Ms. Doris Layne, Office of Real Estate Valuation
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29391.
VIRGINIA,
AN ORDINANCE to amend $36.1-3, Code of the City of Roanoke (1979),
as amended, and Sheet No. 277, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City.
WHEREAS, application has been made to the Council of the City of
Roanoke to have the hereinafter described property rezoned from C-i,
Office District, to C-2, General Commercial District; and
WHEREAS, the City Planning Commission, which after giving proper
notice to all concerned as required by §36.1-693, Code of the City of
Roanoke (1979), as amended and after conducting a public hearing on
the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the City
Council at its meeting on December 12, 1988, at 7:30 p.m., after due
aud timely notice thereof as required by $36.1-693, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both for
and against the proposed rezontng; and
WHEREAS, this Council, after considering the aforesaid applica-
tion, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters presented
at the public hearing, is of the opinion that the hereinafter
described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
that $$36.1-3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 277 of the Sectional 1976 Zone Map, City of Roanoke, be
amended in the following particular and no other:
Property described as a tract of land located on the westerly side
of Peters Creek Road, N. W., containing 0.63 acre, more or less.,
designated on Sheet No. 277 of the Sectional 1976 Zone Map, City of
Roanoke, as Official Tax No. 2770101 and a portion of Official Tax
No. 2770104 be, and is hereby rezoned from C-I, Office District, to
C-2, General Commercial District, and that Sheet No. 277 of the Zone
Map be changed in this respect.
ATTEST:
City Clerk.
Roanoke Cit~ Planning Commission
December 12, 1988
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Teddy R. Rountree, represented by Mr.
W. H. Fralin, attorney, that a tract of land located
on the westerly side of Peters Creek Road, N.W.,
containing 0.63 acre, more or less, official tax no.
2770101 and a portion of official tax no. 2770104,
be rezoned from C-l, Office District to C-2, General
Commercial District.
Background:
Purpose of the rezoning is to permit the construction of a
parking lot to be used in conjunction with the existing
business on the adjacent lot (Four Star Rent-A-Car).
Petition to rezone to C-2, General Commercial, was filed on
September 6, 1988. The following conditions were proffered:
That the property will be developed in substantial
compliance with the site plan prepared by T. P. Parker
and Son, Engineers and Surveyors, Ltd., dated September
1, 1988, a copy of which is attached hereto as Exhibit
"B", subject to any changes required by the City during
site plan review.
All necessary permits will be secured prior to any
construction, and prior to any construction the necessary
approvals of the Engineering Department of the City of
Roanoke will be secured concerning any required drainage
facilities.
Co
Plannin9 staff recommended that the proposed rezoning be
approved. Although not an issue with this particular
rezoning, staff is becoming increasingly concerned regarding
the long-term impact that filling of the flood fringe areas
along Peters Creek and other major tributaries may have on
localized and downstream flooding.
Room 355 Municipal Building 215 Church Avenue, S W. Roanoke, Virginia 24011 (703) 981 2,S44
II.
Planning Commission public hearing was held on November 2,
1988. Mr. W. H. Fralin summarized the application for the
Commission. He noted that although the site would be
developed in substantial compliance with the development plan,
he did not want the proffer construed as eliminating the
possibility of expanding the building. After discussion, the
Planning Commission recommended that the proffers be deleted
from the petition.
Amended petition to rezone was filed on November 6, 1988.
Petition is unconditional.
Issues:
Ao
Zoning is presently C-l, Office District. Zoning to the north
and south along Peters Creek Road is a mixture of C-2 and C-1.
Single family (RS-3) residential zoning is found west of
Peters Creek. C-2 zoning is required in order for the
proposed parking lot to be used in conjunction with the
adjacent automobile/truck rental business.
Use of the site is presently for a single-family home which is
to be demolished if the requested rezoning is approved.
Highway frontage along both sides of Peters Creek Road in the
vicinity of the requested rezoning is utilized for commercial
purposes. Residential uses are concentrated behind the
commercial area, west of Peters Creek.
Utilities for water and sewer are available. Storm water
management is a significant issue in the Peters Creek
watershed. Development along Peters Creek Road and the
resulting impact on storm water run-off and flooding in the
area has been an issue in recent years and again was raised by
residents during the Hershberger Hills neighborhood planning
workshops.
Traffic access is available from Peters Creek Road. Proposed
parking lot use is expected to generate a minimal increase in
traffic volumes. Traffic impact resulting from any future
development on the site would be evaluated as part of the site
plan review process.
Neighborhood is a mixture of commercial uses along Peters
Creek Road with residential development concentrated behind
the commercial area, west of Peters Creek.
F. Comprehensive Plan recommends that:
Development of new commercial areas shall be carefully
planned and designed to promote quality development and
good land use.
Neighborhoods be protected from encroachment of
incompatible uses through appropriate land use decisions
and design and buffering requirements.
Development in the flood plain should be minimized to
protect flood prone areas.
III. Alternatives:
A. City Council approve the rezoning request.
Zoning becomes C-2, consistent with the existing zoning
pattern along this section of Peters Creek Road.
Commercial land use would be consistent with the adjacent
commercial use and the general commercial character of
Peters Creek Road.
Utilities would be addressed in greater detail at the
site plan review stage. Storm water management would be
required to be provided on site. Continued filling of
the flood fringe area may, over a period of time,
ultimately increase flood heights downstream.
4. Transportation and access could be accommodated.
Neighborhood visual impact would be minimal. Wooded area
and floodway along Peters Creek at the rear of the
property provides a natural buffer between commercial
uses on the east side (along Peters Creek Road) and
residential uses on the west side. Requested rezoning
would not encroach into any existing residential area.
6. Comprehensive Plan would be followed.
B. City Council deny the rezoning request.
1. Zoning remains C-1.
2. Land use remains residential.
3. Utilities would not be affected.
4. Traffic would not be an issue.
5. Neighborhood would not be affected.
6. Comprehensive Plan would still be followed.
IV. Recommendation:
By a vote of 6-0 (Mr. Price absent), the Planning Commission
recommended approval of the requested rezoning. C-2 zoning on the
property would be consistent with the existing land use and zoning
patterns on Peters Creek Road.
Respectfully submitted,
Michael M. Waldvogel, Chairman
Roanoke City Planning Commission
JRM:mpf
attachment
cc: Assistant City Attorney
Director of Public Works
City Engineer
Zoning Administrator/Building Commissioner
Attorney for the Petitioner
IN THE
COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
AME~ED PETITION TO REZONE.
IN RE:
Rezoning of a tract of land lying on the weste[iy side
of Peters Creek Road, known as New Tract "A," being
Official Ta~ No. 2770101, and a portion of New Tract
"B," being Official Tax No. 2770104, 1464 Peters Creek
Road, N.W., from Commercial C-1 to Comme~'cial C-2.
TO THE HONORABLE MAYOR AND ME}~BERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
WHEREAS, Te6dy R. Rountree filed
tract hereinabove described which
proffered conditions; and
a petition to rezone a
petition contained two
WHEREAS, the planning co~mission in hearing requested that
the zoning of the aforesaid property'be unconditional; and
WHEREAS, the - petitioner requests that the proffered
conditions set forth in the original petition be deleted and the
zoning be approved as uncondiuional.
Respectfully submitted this day November 6
, 1988.
Teddy R. Rountree
1474 Peters Creek Road
Roanoke, Virginia 24C17
Respec%ft~i, ly'~ul;~itted ~-,
Of CoUnsel ~--
~0¥ ? /988
I~oa~n!**a (;~f;ce ,,f Community
Planning & £co~;;~::ic Cevelopment
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
IN RE:~
Rezoning of a tract of land lying on the
Westerlv side of Peters Creek Road, known
as New ~ract "A", being Official Tax No.
2770101, and a portion of New Tract "B",
being Official Tax No. 277010%, 1464 Peters
Creek Rgad,~ N; ~., from Commercial C-1 to
Comalercial C-2, such rezoning to be subject
to certain conditions.
PETITION
TO
REZONE
his adjoining facility.
The Petitioner believes
land will further the intent
the rezoning of the 'said tract of
and purposes of the City's Zoning
the
the Petitioner requests that
Commercial C-1 District to
conditions set forth below,
liTO THE HONORABL.E MAYOR AND MEMBERS OF THE COUNCIL OF THE
"~ ~ ~ T~e ~it~ne~ '~y ~/ ~n~ee, has a contract to
pur~ase ~and ~n the C~ty of Roanoke, containing 0.63 acres, more
~ l~S~ lo~d a% 1464~Pe~er~ C~Road, N. W., being Official
~Co~ercial C-1. A map of the property to be rezoned is attached
~as Exhibit "A".
Pursuant to ARticle VII of Chapter 36.1-690, Code of
City of Roanoke (1979), as amended,
the said property be rezoned from
Co~ercial C-2, subject to certain
for the purpose of installing parking facilities to acco~odate
rdinance and its comprehensive plan, in that.it will continue
uses and conditions presently existing on Peters Creek Road.
The Petitione~ hereby proffers and agrees that if the said
~ract is rezoned as requested, that the rezoning will be subject
and that the Petitioner will abide by, the following con-
~itions:
(!~ That the property w~il~ be_~developed in substantial
;~iande ~e ~.an ~pr~pa,ed by T. P. Parker & Son,
~inee~'~ & Survey0r~, Lt~d~d&~ S~-~ber 1, 1988, a copy of
i~ ~ttac__~b~3 h~re~o ~s Sxh~bit "B" subject to mmv changes
;e~uire~ by the ~ity ~i~ ' ''~ ~
~i~ ~pl~n r~view.
~ ~ (3) ~ All ~ecessafy~e~it~ wft~?'be secured prior to any
:onstruction, and prior to any construction the necessary
~pprovals of the Engineering Department of the City of Roanoke
~ill be secured concerning any required drainage facilities.
Attached as Exhibit "C" are the names, addresses and tax
~umbers of the owner or _owners of all lots or property im-
.=ly adjacent to or immediately across a street or road from
~he property to be rezoned.
WHEREFORE, the Petitioner requests that the
:ract be rezoning as requested in accordance with
)f the Zoning Ordinance of the City of Roanoke.
above-described
the provisions
Respectfully submitted this
day September,
1988.
Feddy R. Rountree
[474 Peters Creek Road
e, Virginia 24017
By
Re: Rezoning for Teddy R. Rountree
ADJOINING OWNERS:
Tax No. 2770112
Greenbriar Christian Academy, Inc.
P. O. Box 1775 ~
Chestapeake, VA 23320
Tax No. 2770105
Teddy R. & Elaine S. Rountree
1474 Peters Creek Road, N. W.
Roanoke, VA 24017
Tax No. 2770325
Moyle Petroleum Company
P. O. Box 2860
Rapid City, SD 57701
Tax No. 2770326
Mabel B. French
1447 Peters Creek Road, N.
Roanoke, VA 24017
Tax No. 2770113
G. Wayne Fralin
1314 Peters Creek Road, N. W, Suite 110
Roanoke, VA 24017
Tax No. 6100717
Greenbriar Christian Academy,
· P. O. Box 1775
Chesapeake, VA 23320
Tax No. 2770326
Moyle Petroleum Company
P. O. Box 2860
Rapid City, SD 57701
Inc.
LOCATION
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27?030
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2?70309
!/' 2?70601
9
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9
Office of the City Cle~
?~ovember 30, 1988
~Ir. W. H. Fralin
Attorney
P. 0. Box 2865
Roanoke, Virginia
24001
Dear ~fr. Fralin:
I am enclosing copy of a report of the City Planning Commission
recommending that the Council of the City of Roanoke grant the
request of your client, Mr. Teddy Ro Roundtree, that a tract of
land located on the westerly side of Peters Creek Road, N. W.,
containing 0.63 acre, more or less, described as Official Tax No.
2770101 and a portion of Official Tax No. 2770104, be rezoned
from C-1, Office District, to C-2, General Commercial District.
Pursuant to Resolution No. 25523 adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, April
1981, a public hearing on the abovedescribed reouest has been set
for l{onday, December 12, 1958, at 7:30 p.m., in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church
Avenue, S. W.
For you~ information, I am also enclosing copy of a notice of the
public hearing and an Ordinance providing for the rezoning, which
notice and Ordinance were prepared by the City Attorney's Office.
Please review the Ordinance and if you have questions, you
contact Ms. Katherine Howe Jones, Assistant City Attorney, at
981-2431. Questions with regard to the City Planning Commission
report should be directed to Mr. John R. ~tarlles, Chief of
Co--unity Planning, at 951-2344.
Sincere ly,
~fary F. Parker, CMC
City Clerk
MFP: r a
Enco
Room 456 Munici~:~l BuiiOing 215 C~urch Avenue SW Ro<~noke, ~"rg~nia 24~11 (703) 981-2541
Mr. W. H. Fralin
November 30, 1088
Page 2
pc:
Greenbriar Christian Academy, Inc., P. 0. Box 1775,
Chesapeake, Virginia 23320
~oyle Petroleum Company, Po O. ~ox 2860, Rapid City, South
Dakota 57701
Ms. ~abel B. French, 1447 Peters Creek Road, N. W., Roanoke,
Virginia 24017
Mr. G. Wayne Fralin, 1314 Peters Creek Road, N. W., Suite
110, Roanoke, Virginia 24017
Mr. James D. Fralin and Mr. John D. Fralin, P. 0. Box 5037,
Roanoke, Virginia 24012
~r. Wayne G. Strickland, Executive Director, Fifth Planning
District Commission, P. 0. ~ox 2569, Roanoke, Virginia 24010
Mr. W. Robert Herbert, City Manager
~4r. Wilburn C. Dibling, Jro, City Attorney
Ms. Katherine Howe Jones, Assistant City Attorney
Mr. Von Wo }4oody, tII, Director of ReaI Estate Valuation
Mr. Michael M. Waldvogel, Chairman, City Planning Corr~nission
Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals
,Yr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Charles M. ltuffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. ~arlles, Agent/Secretary, City Planning
Commission '
Ms. Doris Layne, Office of Real Estate Valuation
11231932~
PUSLiSHCR'S FEE - $77°70
. n FRALIN
'88 i-E~] 12 P4:24
STATE OF VIRGINIA
CiTY OF RUANOKE
AFFIOAVIT OF PU6LICATION
I, (ThE UNOtRSIGNEO) AN AUTHO~iZEO
REPRESENTATIVE OF THE TIMES-NORLD CUR-
PORATION~ N~iCH CORPORATION IS PUbLIsheR
OF /HE ROANOKE TIMES & ~6~LO-NEWS, A
DALLY NEWSPAPER PUBLISHED iN ROANOKE, IN
TNE STATe OF ViRGiNIA, DG CERTIFY THAT
ThE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSPAPERS ON l'Hi FOLLOWlN~ DATES
1i/£5/~ MURNING
12/O2/68 MORNING
WITNaSS, THIS 5TH DAY dF DECEMBER 1988
...... c __: .....
AUIHIO~Z~D SIGNATURE
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of
the City of Roanoke will hold a Public Hearing on Monday,
December 12, 1988, at 7:30 p.m., in the Council Chamber in the
Municipal Building, 215 Church Avenue, $. W., on the question of
rezoning from C-1 Office District, to C-2, General Commercial
District, the following property:
A tract of land located on the westerly side of
Peters Creek Road, N. W., containing 0.63 acre, more or
less, being all of Official Tax No. 2770101 and a por-
tion of Official Tax No. 2770104.
A copy of this proposal is available
for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 23rd
day of November , 19 88
Mary F. Parker, City Clerk
Please publish in full twice, once on
Friday, November 23, 1988 and once on
Friday, December 2, 1988, in the Roanoke
Times and World News, Morning Edition.
Please send publisher's affidavit to:
Please bill to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Mr. W. H. Fralin, Attorney
P. O. Box 2865
Roanoke, Virginia 24001
November 7, 1988
Fi le #51
Mr. Michael M. ~aldvogel
Chairman
City Planning Commission
Roanoke, Virginia
Dear Mr. Waldvogel:
Pursuant to Section 36.1-690(e) of the Code of the City of
Roanoke (1979), as amended, [ am enclosing copy of an amended
petition from W. H. Fralin, Attorney, representing Teddy ~.
Rountree, requesting that a tract of land located on the westerly
side of Peters Creek Road, N. W., containing 0.63 acre, more or
less, described as QfficiaI Tax No. 2770101 and a portion of
Official Tax No. 2770104, be rezoned from C-1, Office District,
to C-2, General Commercial District.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr. W. ~. Fralin, Attorney, P. O. Box 2865, Roanoke, Virginia
24001
Mr. John R. MarlIes, Agent/Secretary, City Planning
Commission
Mr. Ronald H. Miller, Zoning Administrator
Mr. William M. Hackworth, Assistant City Attorney
Room 456 Municipal Building 215 C'~urch Avenue 5W Roanoke V~rg~nia 24011 (703) 98t-254~
JOLLY, PLACE,
FRALIN & PR [LLAMAN, P.C.
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKEf VIRGINIA
AMENDED PETITION TO REZONE
Rezoning of a tract of land lying on the westerly side
of Peters Creek Road, known as New Tract "A," being
Official Tax No. 2770101, and a portion of New Tract
"B," being Official Tax No. 2770104, 1464 Peters Creek
Road, N.W., from Commercial C-1 to Commercial C-2.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
WHEREAS, Teddy R. Rountree filed a petition to rezone a
tract hereinabove described which petition contained two
proffered conditions; and
WHEREAS, the planning commission in hearing requested that
the zoning of the aforesaid property be unconditional; and
WHEREAS, the petitioner requests that the proffered
conditions set forth in the original petition be deleted and the
zoning be approved as unconditional.
Respectfully submitted this day Novembe~ 6 , 1988.
Respec~tfu%ly/u~itted ~.~
Teddy R. Rountree
1474 Peters Creek Road
Roanoke, Virginia 24017
O~ce o~ ~he Ci~ C~e~k
September $~ 1988
File #51
Mr. Michael M. WaIdvogeI
Chai,man
City Planning Commission
Roanoke, Virginia
Dear Mr. WaldvogeI
Pursuant to Section 36.1-690(e) of the Code of the City of
Roanoke (1979), as amended, I am enclosing copy of a petition
from W. H. F~alin, Attorney, representing Teddy R. Rount~ee,
,equesting that a t-act of land located on the westerly side of
Peters Cpeek Road, N. W., containing 0.63 acre, more or less,
desc,ibed as Official Tax No. 2770101 and a portion of Official
Tax No. 2770104, be rezoned from C-1, Office District, to C-2,
General Commercial District, sabject to certain proffered con-
ditions.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ?a
pc: Mr. W. it. F,aIin, Attorney, P. O. Box 2865, Roanoke, Virginia
24001
Mr. John R. Marlles, Agent/Secretary, City Planning
Corr~nission
~r. RonaId H. ~iller, Zoning Administ-ator
Mr. William M. Hackwort. h, Assistant City Attorney
Room 456 Municipal Building 215 C'~urch Avenue SW Roanoke '~rg~nia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a tract of land lying on the
Westerly side of Peters Creek Road, known
as New Tract "A", being Official Tax No.
2770101, and a portion of New Tract "B",
being Official Tax No. 2770104, 1464 Peters
Creek Road, N. W., from Commercial C-1 to
Commercial C-2, such rezoning to be subject
to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioner, Teddy R. Rountree, has a contract to
purchase land in the City of Roanoke, containing 0.63 acres, more
or less, located at 1464 Peters Creek Road, N. W., being Official
Tax Nos. 2770101 and 2770104. Said tract is currently zoned
Commercial C-1. A map of the property to be rezoned is attached
Pursuant to ARticle VII of Chapter 36.1-690, Code of the
City of Roanoke (1979), as amended, the Petitioner requests that
the said property be rezoned from Commercial C-1 District to
Commercial C-2, subject to certain conditions set forth below,
for the purpose of installing parking facilities to accommodate
his adjoining facility.
The Petitioner believes the rezoning of the said tract of
land will further the intent and purposes of the City's Zoning
PETITION
TO
REZONE
as Exhibit "A".
- 2 -
9rdinance and its comprehensive plan, in that it will continue
the uses and conditions presently existing on Peters Creek Road.
The Petitioner hereby proffers and agrees that if the said
tract is rezoned as requested, that the rezoning will be subject
to, and that the Petitioner will abide by, the following con-
~itions:
(1) That the property will be developed in substantial
~ompliance with the site plan prepared by T. P. Parker & Son,
Engineers & Surveyors, Ltd., dated September 1, 1988, a copy of
~hich is attached hereto as Exhibit "B", subject to any changes
required by the City during site plan review.
(3) All necessary permits will be secured prior to any
~onstruction, and prior to any construction the necessary
approvals of the Engineering Department of the City of Roanoke
~ill be secured concerning any required drainage facilities.
Attached as Exhibit "C" are the names, addresses and tax
numbers of the owner or owners of all lots or property im-
nediately adjacent to or immediately across a street or road from
Lhe property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described
tract be rezoning as requested in accordance with the provisions
)f the Zoning Ordinance of the City of Roanoke.
- 3
Respectfully submitted this
?eddy R. Rountree
.474 Peters Creek Road
~oanoke, Virginia 24017
By
day September, 1988.
Re: Rezoning for Teddy R. Rountree
ADJOINING OWNERS:
Tax No. 2770112
Greenbriar Christian Academy, Inc.
P. O. Box 1775
Chestapeake, VA 23320
Tax No. 2770105
Teddy R. & Elaine S. Rountree
1474 Peters Creek Road, N. W.
Roanoke, VA 24017
Tax No. 2770325
Moyle Petroleum Company
P. O. Box 2860
Rapid City, SD 57701
Tax No. 2770326
Mabel B. French
1447 Peters Creek Road, N.
Roanoke, VA 24017
Tax No. 2770113
G. Wayne Fralin
1314 Peters Creek Road, N.
Roanoke, VA 24017
W, Suite
Tax No. 6100717
Greenbriar Christian Academy,
P. O. Box 1775
Chesapeake, VA 23320
Tax No. 2770326
Moyle Petroleum Company
P. O. Box 2860
Rapid City, SD 57701
110
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF: '~ "~
Request from Teddy R. Rountree, represented by W. H. Fralin,
attorney, that a tract of land located on the westerly side
of Peters Creek Road, N.W., containing 0.63 acres, more or
less, official tax no. 2770101 and a portion of official tax ~AFFI-
no. 2770104, be rezoned from C-l, Office District to C-2, IDAVIT
General Commercial District, such rezoning to be subject to
certain conditions proferred by the petitioner.
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha P. Franklin, first being duly sworn, states that
she is secretary to the Secretary of the City of Roanoke Planning
Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of
~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning
Commission of the City of Roanoke she has sent by first-class mail on the
24th day of October, 1988, notices of a public hearing to be held on the
2nd day of November, 1988, on the request captioned above to the owner or
agent of the parcels listed below at their last known address:
OWNER, AGENT OR OCCUPANT
Greenbriar Christian Academy, Inc.
Moyle Petroleum Company
Mabel B. French
G. Wayne Fralin
PARCEL
2770112
6100717
2770325
2770326
2770303
2770113
2770301 James D. Fralin
John David Fralin
ADDRESS
P. O. Box 1775
Chesapeake, VA 23320
P. O. Box 2860
Rapid City, SD 57701
1447 Peters Creek Rd., NW
Roanoke, VA 24017
1314 Peters Creek Road
Suite 110
Roanoke, VA 24017
P. O. Box 5037
Roanoke, VA 24012
Mar~"na P. Franklin
SUBSCRIBED AND SWORN before, a Notary Public, in the City of
Roanoke, Virginia, this 24th day of October, 1988.
My Commission Expires:
Notary PuBq ic
C~ce of me Cir,/Clerk
December 21, 1988
File ~60-133
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~r. SchIange,:
I am attaching copy of Ordinance No. 29392, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, providing for acceptance of funds from the State
Compensation Board, in the amount of $14,291.00, to provide funds
for an additional Assistant Attorney I position; and transferring
$5,688.00 as the City's supplement to make the position con-
sistent with the City's Pay Plan, which Ordinance No. 29392 was
adopted by the Council of the City of Roanoke on first reading on
Monday, December 12, 1988, also adopted by the Council on second
reading on Monday, December 19, 1988, and will take effect ten
days following the date of its second reading.
Sincerely, ~b~
Mary F. Parker, C~JC
City Clerk
~4FP: ra
pc: State Compensation Board,
23206
Mr. Donald S. Caldwell,
Mr. W. Robert Herbert,
~4r. Wilburn C. Dibling,
Mr. George C. Snead,
Public Safety
P. O. Box 3F, Richmond, Virginia
Corr~nonwealth's Attorney
City Manager
Jr., City Attorney
Jr., Director of Administration and
Room 456 Municipal Building 215 C~urch Avenue SW P.~anoke ',,4rg~nta 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29392.
AN ORDINANCE to amend and reordain
the 1988-89 General Fund Appropriations.
VIRGINIA
certain sections of
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ADDropriations
Judicial Administration
Commonwealth Attorney (1-3) ........................
Nondepartmental
Contingency ~ General Fund (4) .....................
$ 2,841,358
544,627
11,370,811
481,871
Revenue
Grants-in-Aid Commonwealth Shared Expenses (5 ................................
$49,667,350
1,887,048
1) Regular Employee
Salaries
2) FICA
3) Retirement
4) Contingency
5) Commonwealth
Attorney
001-026-2210-1002) $ 11,951
001-026-2210-1120) 898
001-026-2210-1105) 1,442
001-002-9410-2199) ( 5,688)
001-020-1234-0610) 8,603
ATTEST:
City Clerk.
December 12, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Subject: Appropriation of Additional Funds for Personal Services
Dear Members of City Council:
I concur in the recommendation by the Commonwealth's Attorney concerning
the attached report for the appropriation of additional funds for personal ser-
vices.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:mds
RE,SE,,
...... '' Roanoke, Virginia
December 12, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Subject: Appropriation of Additional Funds for Personal Services
Dear Members of City Council:
I. Background:
The Commonwealth Attorney's 1988-89 budget request submitted to the
State Compensation Board included a new assistant attorney's position
at an annual salary of $33,413 (consistent with the City Pay Plan).
II. Current Situation:
A. The Commonwealth Attorney's 1988-89 budget as approved by the State
Compensation Board included an annual salary of $23,901 for this new
position.
B. The Commonwealth Attorney's 1988-89 budget as approved by City Council
did not provide funding for a new assistant attorney position.
III. Issues:
A. Cost
IV. Alternatives:
Accept the funding provided by the State Compensation Board for an
additional Attorney I position - the position will be filled on or
about January 1, 1989.
1. Cost:
For the remaining six months of Fiscal Year 1988-89, the cost
to the City would be $4,756 to make the position salary con-
sistent with the City Pay Plan (City Pay Plan cost of $16,707
less Compensation Broad approved cost of $11,951).
For the remaining six months of Fiscal Year lg88-89, the cost
to the City for fringe benefits would be $932 (City Pay Plan
cost of $3,272 less Compensation Board approved cost of
$2,340).
Honorable Mayor and Members of City Council
Page 2
City Council not accept the funding provided by the State compensation
Board for the additional Attorney I position.
1. Cost - Cost would not be an issue.
V. Recommendation:
Ae
City Council concur with Alternative A, thereby allowing for the
acceptance of the additional Attorney I position:
Appropriate the Compensation Board approved funds in the amount of
$14,291 ($11,951 for salary; $898 FICA and $1,442 Retirement) to
appropriate accounts in the Commonwealth Attorney's budget;
Transfer $5,688 from the General Fund Contingency Account
(001-001-9410-2199) as the City's supplement to make this posi-
tion's salary and fringe benefits consistent with the City Pay
Plan for an Assistant Attorney I; and
3. Increase the revenue estimate for shared expenses - Commonwealth
Attorney (001-0210-1234-0610) in the amount of $14,291.
DSC:mds
cc:
City Manager
City Attorney
Director of Finance
Director of Administration & Public Safety
Donald S. Caldwell
Commonweal th ' s Attorney
G,.,HHoNWEALTH' OF VIRG! I
CitY OF ROANOKE
OFFICE OF THE COMMONWEALTH'S A~TORNEY
31~5 CHURCH AVENUE
December 5, 1988
AREA COOE 703 TEL. NO. 981-2626
Mr. W. Robert Herbert
City Manager
Subject: Appropriation of Additional Funds for Personal Services
Dear Mr. Herbert:
My FY 1987-88 and FY 1988-89 budgets submitted to the Compensation Board
both included a request for an additional assistant's position. As this addi-
tional position was not approved in FY 1987-88, I was uncertain as to whether or
not the State would approve my request for FY 1988-89; and therefore, did not
include it in our supplemental budget to the City for FY 1988-89.
The overriding reason for my request is that this office simply does not
have enough attorneys to support the caseload generated by a population of over
100,000 people and served by a judicial system that provides eight (8) judges on
a daily basis to hear criminal cases.
Although the Twenty-Third Judicial Circuit includes Roanoke County and
Salem, Roanoke City generates the bulk of the criminal work encountered in the
Roanoke Valley. Three (3) Circuit judges, three (3) General District judges and
two (2) Juvenile and Domestic Relations judges sit in Roanoke City on a daily
basis. Consequently, since this office provides a Commonwealth Attorney to all
criminal courts, it is not unusual to have seven (7) Commonwealth Attorneys com-
mitted to court on a daily basis. When considering sick leave, vacation, trial
preparation, other commitments and duties, the office simply does not have
enough attorneys to adequately perform the number of duties mandated by law.
Roanoke City is similarly situated to the localities of Portsmouth and
Alexandria, but for several years has operated with fewer Assistant Commonwealth
Attorney positions. In addition to working with fewer attorneys, an examination
of the number of courts served by the respective Commonwealth Attorney's offices
will show that this office serves more court systems. Additionally, besides
handling an equal criminal caseload, this office participates in tax collection
set-off to collect funds owed to the Roanoke City court system. This effort
alone had produced more than $32,000 in 1987.
Mr. W. Robert Herbert
City Manager
Page 2
As the Compensation Board has approved this additional assistant's posi-
tion, I hope that you will concur with the additional funding by the City to
make this position's salary consistent with the City Pay Plan.
Commonweal th' s Attorney
DSC:mds
C)~ce o¢ ~e C~, Cler~
December 21, 1988
File #22
Mr. W. Robert Herbert
City ~anager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29393, authorizing execution
of a contract with the Virginia DepartMent of Health to provide
for operation of the City of Roanoke Health Department, in the
amount of $1,041,846.00, which Ordinance No. 29393 was adopted by
the Council of the City of Roanoke on fi.st reading on Monday,
December 12, 1988, also adopted by the Council on second .eading
on Monday, December 19, 1988, and will take effect ten days
following the date of its second reading.
Sincerely,
~lary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Dr. E. J. Clarke, 515 Eighth Street,
Mr. James D,
Director, Roanoke City Health Department,
S. W., Roanoke, Virginia 24016
Ritchie, Director of Human Resources
Room 456 Municipal Builclin(j 215 Church Avenue SW Roanoke ',4rg~nia 24011 (703) 981-2541
IN THE'COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29393.
VIRGINIA,
AN ORDINANCE authorizing the execution of a contract with the
Virginia Department of Health to provide for the operation of the
City of Roanoke Health Department.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City,
to execute and attest, respectively, a contract with the Virginia
Department of Health to provide for the operation of the City of
Roanoke Health Department, as more specifically set forth in the
December 12, 1988, report of the City Manager to this Council.
2. The contract authorized by this ordinance shall be in
the amount of $1,041,846.00.
3. The contract shall be in a form approved by the City
Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
December Z2, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: VIRGINIA STATE DEPARTMENT OF HEALTH AND THE CITY OF ROANOKE
CONTRACT FOR SERVICES
I. BACKGROUND
Local commitment statement was used in previous years to
certify that City Council appropriated a given amount for
the support of the Roanoke City Health Department.
Health Laws of Virginia, Chapter 1, Article 5, Paragraph
32.1-31, "Operation of local health department under
contract with Board; district health departments states,"
(in part)
A governing body of a City may enter into a contract with
the Board for the operation of the local health
department in such City. The contract between the City
and the Board sha)l specify the services to be provided
in addition to the services required by law and shall
contain other provisions as the Board and the governing
body may agree upon.
II. CURRENT SITUATION
Local commitment statement was declared obsolete July 1,
1987 and replaced by attached contract and services check
list.
Contract and services check list must be completed per
instructions received by the State Health Department from
Dr. Robert B. Stroube, Deputy Commissioner for Community
Health Services, dated September 27, 1988. Contract
between the Commonwealth of Virginia and City of Roanoke
is necessary for proper billing to )ocalities for health
and environmental services.
Contract establishes that legal defense with respect to
services performed pursuant to local ordinance, services
performed pursuant to State enabling legislation set out
in Title 15.1 of the State Code, and other services set
out in Attachment A(2) of the contract will be provided
by the City Attorney. This may impose an additional
burden on this office.
III. ISSUES
A, Services to citizens.
B. Funding.
C. Legal.
IV. ALTERNATIVES
City Council authorize the City Manager or his designee
to execute a contract approved by the City Attorney with
the State Health Department as provided for in the Health
Laws of Virginia.
1. Services to citizens would be continued.
2. Funding would be available from the State.
3. ~egal requirements would be met.
Do not authorize the City Manager or his designee to
execute a contract with the State Health Department as
provided for in the Health Laws of Virginia.
Services to citizens could be discontinued by the
State and eligible Roanoke City citizens would not
receive health department services.
2. Funding would not be made available by the State.
Legal requirements and compliance with Health Laws
of Virginia would not be met.
V. RECOMMENDATION
City Council concur in the implementation of Alternative A and
authorize the City Manager or his designee to execute a
contract approved by the City Attorney with the State Health
Department as provided for in the Health Laws of Virginia.
Respectfully submitted,
City Manager
WRH/EJC/JDR/slw
CC'
Joel Schlanger, Director of Finance
Wilburn C. Dibling, City Attorney
James D. Ritchie, Director of Human Resources
Dr. E. J. Clarke, Director, Roanoke City Health Department
Attachment
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF HEALTH
STATEMENT OF AGREEMENT WITH
Roanoke City
of ~ounty or City)
Roanoke City Council
(Board of Supervisors or City Council
Under this agreement, which is created in satisfaction of the
requirements of § 32.1-31 of the Code of Virginia (1950), as amended, the
Virginia Department of Health, over the course of one fiscal year, will pay
an amount not to exceed $1,273,367 , in accordance
with appropriations by the General Assembly, and in like timeframe, the
Roanoke City Co~¢i~ (Board of Supervisors or
City Council), will provide by appropriation a sum of $1r041,846
These joint funds will be distributed in timely installments, as services
are rendered in the operation of the Roanoke City Health
Department, which shall perform public health services to the Commonwealth
as indicated in Attachment A(1.), and will perform services required by
local ordinances as indicated in Attachment A(2.).
The term of this agreement is one year, beginning July, 1, 1988
The parties agree that:
1. Under this agreement, as set f~rth in paragraphs A, B, C, and D
below, the Comonwealth of Virginia and'the Virginia Department of
Health shall be responsible for providing liability insurance coverage
and will provide legal defense for state employees of the local health
department for acts or occurrences arising from performance of
activities conducted pursuant to state statutes and regulations.
A. The responsibility of the Commonwealth and the Virginia
Department of Health to provide liability insurance coverage
shall be limited to and governed by the Self-Insured General
Liability Plan for the Commonwealth of Virginia, established
under § 2.1-526.8 of the Code of Virginia. Such insurance
coverage shall extend to the services specified in Attachments
A(1.) and A(2.), unless the locality has opted to provide
coverage for the employee under the Public Officials Liability
Self-Insurance Plan, established under § 2.1-526.8:1 of the Code,
or under a policy procured by the locality.
B. The Commonwealth and the Virginia Department of Health will
be responsible for providing legal defense for those acts or
occurrences arising from the performance of those services listed
in Attachment A(1.), conducted in the performance of this
contract, as provided for under the Code of Virginia and as
provided for under the terms and conditions of the Self-Insured
General Liability Plan for the Co~mmonwealth of Virginia.
C. Services listed in Attachment A(2.), any services performed
pursuant to a local ordinance, and any services authorized solely
by Title 15.1 of the Code of Virginia, when performed by a state
Page 2
employee, are herewith expressly excepted from any requirements
of legal defense or representation by the Attorney General or the
Commonwealth. For purposes of assuring the eligibility of a
state employee performing such services for liability coverage
under the Self-Insured General Liability Plan of the Co,~nonwealth
of Virginia, the Attorney General has approved, pursuant to §2.1-
121 of the Code of Virginia and the Self-Insured General
Liability Plan of the Commonwealth of Virginia, the legal
representation of said employee by the city or county attorney,
and the Roanoke City Council
(Board of Supervisors or City Council) hereby expressly agrees to
provide the legal defense or representation at its sole expense
in such cases by its local attorney.
D. In no event shall the Commonwealth or the Virginia
Department of Health be responsible for providing legal defense
or insurance coverage for local government employees.
2. Title to equipment purchased with funds appropriated by the local
government and transferred to the state, either as match for state
dollars or as a purchase under appropriated funds expressly allocated
to support the activities of the local health department, will be
retained by the Commonwealth and will be entered into the Virginia
Fixed Asset Accounting and Control System. Local appropriations for
equipment to be locally owned and controlled should not be remitted to
the Commonwealth, and the local government's procurement procedures
shall apply in the purchase. The locality assumes the responsibility
to maintain the equipment and all records thereon.
3. Amendments to or modifications of this contract must be agreed to
in writing and signed by both parties.
State Health Commissioner
Virginia Department of Health
Local authorizing officer
Title
Date Date
Approved as to form:
(Office of the Attorney General)
Date
Attachments: LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1.)
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.)
H-DKs-2
LOCAL GOVERNMENT AGKEI~MENT, ATTA(~iENT A(1.)
VIRGINIA DEPARTMENT OF HEALTH
C0~MUNITY HEALTH SERVICES
MEDICAL CARE SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE PROVIDED BY LOCAL HEALTH DEPARTMENTS
For Each Service Provided, Check Block for Highest Income Level Served
CO~9~UNICABLE DISEASE SERVICES *
A B
C
D E
F
Childhood I~munizations
Sexually transmitted disease screening,
diagnosis, treatment, & surveillance
Surveillance of reportable communicable
diseases, food borne disease outbreaks,
and other unusual disease outbreaks
~uberculosis control screening,
diagnosis, treatment, and sm-~eillance
CaIL~_ZA~THS'~RVICES I A I ~ { C { D I E { F I
Children Speciality services; diagnos~s
treatment, follo~p, and parent
teasing
Screening for genetic traits and inbo~
errors of metabolism, and provision
dietary supp lm~ents
Well child car, up to nge 21(enter yea~)I { I I {
X
wIc I I I I x { I {
~Arn~A~UZ~THSERVICES I A { ~ I c I D I E I r I
Prenatal and post partum care
risk and intermediate risk ~omen
wIc
~A~IL¥ PLA~mING SERVICES
Clinic services including drugs
contraceptive supplies
Pregnancy testing a~d co~seling I I I { I I x I
*No income level restrictions
REVISED OCTOBER, 1988
PAGE 1 OF 7 PAGES OF ATTAC}~fl~ffS
LOCAL GOVERNMENT AGRE1~IE~T, ATTACI~.ENT A(1.)
VIRGINIA DEPARTMENT OF HEALTH
CO~9~NITY HEALTH SERVICES
ENVIRONMENTAL HEALTH SERVICES
The following services are performed in I
accordance with the provisions of the I
Code of Virginia, the regulations of theI,
Board of Health and/or the policies and
procedures of the State Department of
Health.
Ice Cream/Frozen Dessert
CHECK EACH SERVICE
PROVIDED
Investigation of Communicable Diseases
Marinas
Migrant Labor Ca~s
Milk X
On Site Sew~e Disposal (SHDR)~
Rabies Control
Sanitary Surveys
Sewage Treatment Plant Inspections
Tourist Establishment Inspection
Water Supply Sanitation
Wells
MAIqDAI'I~D SERVICES
STATE LOCAL
ORDINANCE
x
X
X
X
X
X
X
REVISED OCTOBER, 1988
PAGE 2 OF 7 PAGES OF AT~AC~S
LOCAL GOVI~,NMENT AG~
VIRGINIA DEPARTMENT OF HEALTH
CO~dUNITY HEALTH SERVICES
OTHER PUBLIC KEALTH SERVICES
THe following services are performed in [
accordance with the provisions of the [ (~ECK
Code of Virginia, the regulations of theI EACH
Board of Health and/or the policies and I SERVICE
procedures of the State Department of [ PROVIDED
Health. I
Medicaid Nursing Home Screening X
Medicaid Preauthorizations
Vital Records (Death Certificates)
Other (List)
X
X
P. EVISED OCTOBER, 1988
PAGE 3 OF 7 PAGES OF ATTAC~{ENTS
VIRGINIA DEP~ OF ~
CO~I~ ~ S~VICES
O~IO~ P~LIC ~ S~VICES
For ~ch Se~ice Provided, ~eck Block for Hi.est Inco~ Level Se~ed
COtgf~NICABLE DISEASE SERVICES * A B C D E F
Foreign Travel I~nizations
Cou~unity Education
CHILD HEALTH SERVICES A B C D E F
Sick child care
X
Medicaid Screening
X
B~ood lead level testing
X
School Health Services .
Outreach X
Coumr,~nity Education *
MATERNAL HEALTH SERVICES A B C D E F
Funds for deliveries N/A
Funds for special tests and drugs X
Diagnosis, treatment, and referral
for gynecological problems X
Co.unity Education *
Outreach X
FAMILY PLANNING SERVICES A B C D E F
Outreach X
Co~unity Education *
· No income level restrictions
REVISED OCTOBER, 1988
PAGE ~ OF 7 PAGES OF ATTAChmENTS
L(~ ~}~2~ A~J~, A~A(~ A(1.)
VIRGINIA DEP{ OF [{~.~J~l~{
CO~tI~NITY HEALTH SERVICES
OPTIONAL PUBLIC HEALTH SERVICES CONTINUED
For Each Service Provided, Check Block for Highest Income Level Served
GENERAL MEDICAL SERVICES
I Al si c
Outreach
~)ccupational Health Services
]~Cy Services
D {
Activities of Daily Living *
Co~anity Education *
General Clinic Services
Home Health Services (skilled nursing
and therapy) *
Hypertension screening, referral, an~
counseling *
X
SPECIALITY CLINIC SERVICES (List) A B C D E F
E
E F
X
X
DENTAL H~ALTH SERVICES
Preventive Clinic Service
Restorative Clinic Services
Community Education *
A
*No income level restrictions
REVISED OCTOBER, 1988
PAGE 5 OF 7 PAGES OF ATTACN~ENTS
LOCAL GOVERNM~ AGR]~, A~"I~A(3{ A(2.)
VIRGINIA DEPARTMENT OF HEALTH
CO~4UNITY HEALTH SERVICES
PUBLIC HEALTH SERVICES PROVIDED UNDER LOCAL ORDINANCES
Neither the Code of VirEinia nor
Regulations of the Board of Health
requires the followinE services to
be provided by the local health
department.
AUTHORITY
TO PROVIDE
SERVICE
IS
LOCAL
ORDINANCE
Accident Prevention
Air Pollution
Bird Control
E~ployee Physicals
General Environmental
Housin~ - BOCA & Local Buildin~ Codes
Insect Control
X
X
Noise
PlumbinE
RadioloEical Health
Rodent Control
Solid Waste
Swlmmin~ Facilities
Weeds
Other Environmental Services (Identify)
X
X
X
Grocery Store Dells X
Barber & Beauty Shops X
Service Stations X
REVISED OCTOBER, 1988
PAGE 6 OF 7 PAGES OF ATTACI~ENTS
LOCAL GOVEP~ AGREI}{EN~,
VIRGINIA DEPAR~ OF HEAL~H
C(~I~Y HEALTH S~VICES
P~LIC
~ O~IN~CES OR CO--CT WI~ ~ ~S
For ~ch Se~ice Provided, ~eck Block for Hi.est Inco~ ~vel Se~ed
Employee Physicals
Prin~ry C~e for I~tes in local
jails or correctior~l inatigugulons
O~her Medical Services: (List)
{
Pd~VIS~D (~TOB~, 1988
PAGE 7 OF 7 PAGES OF AI'IA(~S
C~ce o~ ~he Cir~ Cled~
December 21, 1988
Rile #60-23-251
Afr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtange~:
I am attaching copy of Ordinance No. 29394, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, t~ansferring $8,500.00 from the Contingency Fund
to Engineering, Fees for Professional Services, in connection
with a reouest that the Soil Conservation Service include the
City of Roanoke in the State Soil Survey Program by offering to
share in the cost of conducting the soil survey, in an amount not
to exceed $~,500.00, which Ordinance No. 29394 was adopted by the
Council of the City of Roanoke on first reading on ~londay,
December 12, 1988, also adopted by the Council on second reading
on Monday, December 19, 1988, and will take effect ten days
following the date of its second reading.
Sincerely, '9
~ary F. Parker, CMC
City Clerk
MFP:ra
Eneo
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Kit ~. Kiser, Director of Utilities and Operations
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. James D. Ritchie, Director of Human Resources
and
Room 456 Municipol Building 215 Church Avenue SW Roonoke V~rg~n~a 240t I (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of December, 1988.
No. 29394.
AN ORDINANCE to amend and reordain certain sections
the 1988-89 General Fund Appropriations.
of
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ApDropriations
Public Works
Engineering (1) ....................................
Nondepartmental
Contingency - General Fund (2) .....................
1) Fees for Prof.
Services
2) Contingency
001-052-4310-2010) $ 8,500
001-002-9410-2199) (8,500)
$17,746,148
1,087,725
11,367,999
470,559
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: City of Roanoke participation in
State Soil Survey Program
Roanoke, Virginia
December 12, 1988
I. BACKGROUND:
A. Soil Survey is a scientific inventory of the soils made on a
jurisdictional basis.
It includes maps showing the location of different kinds
of soils, detailed descriptions of each soil, laboratory
data on many physical and chemical properties of soils
and interpretations for many uses (engineering, com-
munity development, health, recreation, public works and
agriculture).
It provides information regarding depth to bedrock,
depth to high water table, depth to layers that restrict
water movement, availability of sand or gravel, slope of
land, soil texture, flood hazard, slippage hazard and
many other characteristics.
National Cooperative Soil Survey is a joint federal/state
effort to inventory all of the nation's soils. The project
began in 1899 and is 50 percent complete.
Virginia Soil Survey Program is a cooperative undertaking
among the United States Soil Conservation Service, Virginia
Polytechnic Institute and State University and Virginia
Department of Conservation and Historic Resources to survey
and map the State soils by 1990.
II. CURRENT SITUATION:
Ae
Virginia Soil Conservation Service is currently surveying the
soils in Roanoke and Botetourt Counties and is interested in
having the City of Roanoke participate in the program. Refer
to attached letter dated February 26, 1988.
Participation requires that the City formally request to
enter the program and commit to share in the cost of con-
ducting the soil survey.
Page 2
III. ISSUES:
A. Information made available from the survey.
B. Timing.
C. Cost.
D. Fundin$.
IV. ALTERIIATIVES:
mo
City Council authorize the City Manager to request that the
Soil Conservation Service enter the City of Roanoke in the
soil survey program and to offer to defray a share of the
cost of conducting the soil survey by providing a local share
not to exceed ~8~500.00.
Information resulting from the soil survey can be used
by planners, engineers, inspectors, businesses, develo-
pers and citizens to locate suitable sites for develop-
ment, plan for various construction and agricultural
activities, and identify potential soil problem areas.
Timtn~ relative to the City participating in the program
is ideal since survey personnel are currently working in
Roanoke and Botetourt Counties. Approximate time to
complete a city-wide survey would be one (1) year.
Cost of participation is approximately 10 percent of the
actual cost of conducting a soil survey. State and
Federal Agencies are financing the remaining 90 percent
of the program.
Fundin~ in the amount not to exceed ~8~500.00 would come
from the Contingency Reserve Account
(001-002-9410-2199).
B. City Council not authorize the City Manager to pursue the
City's participation in State Soil Survey Program.
1. Information about the existing soil conditions would
remain unavailable.
Timin~ would not be an issue at this time. However, the
participation opportunity may not be extended and the
time required to complete a future soils survey may
exceed one (1) year.
Page 3
WRH/LBV/mm
Attachment
CC:
Cost of having an independent city-wide comprehensive
soils survey conducted, without Federal and State
assistance, would exceed ~85~000.00.
Fundin~ would not be an issue at this time. However, an
independent survey at a later date would require addi-
tional funds.
V. RECOMMENDATION:
City Council approve Alternative "A", and
Authorize the City Manager to request that the Soil
Conservation Service include the City of Roanoke in the State
Soil Survey Program by offering to share in the cost of con-
ducting the soil survey in an amount not to exceed ~8~500.00.
Authorize the transfer of ~8;500.00 from the Contingency
Reserve Account (001-002-9410-2199) into the Engineering Fees
for Professional Services Account (001-052-4310-2010).
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Director of Administration and Public Safety
Director of Human Resources
City Engineer
COMMONWEALTH of VIRGIN , clr EN IRIEER
DEPARTMENT OF CONSERVATION AND HISTORIC RESOURCES
DIVISION OF SOIL AND P;/dlTER CONSERV,~TION
ROLAND B. GEDDES, DIVISION DIRECTOR
205 Governor Street, Suite 206
Richmond, Virginia 23219-2094
(804) 786-2O64
February 26, 1988
Mr. W. Robert Herbert
City Manager, City of Roanoke
Municipal Building, Room 364
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Mr. Herbert:
I was glad to learn this week from your engineering staff that the City of Roanoke
is interested in a soil survey. The soil survey of Virginia is a cooperative undertaking
among the United States Soil Conservation Service, Virginia Polytechnic Institute and
State University and Virginia Department of Conservation and Historic Resources. When
an agency is mapping a county which contains or is adjacent to a city, we agree that the
mapping agency should seek an agreement with the city to complete the mapping of an
entire geographic area before relocating personnel The Soil Conservation Service is
currently mapping Roanoke and Botetourt Counties and is interested in completing the
City of Roanoke also.
The average cost of conducting a soil survey is approximately $3 per acre. Before
contracting with a locality, the agencies seek a local contribution of approximately 10
percent. Since the soil survey program is highly manpower-intensive which requires
approximately 80 percent of the cost for personal services, local cash contributions are
most important to maintaining productivity in this program. In addition to cash
contributions, often loeaIities are able to provide in-kind services such as office space,
telephone, clerical assistance, etc. Since personnel are already located and provided
support assistance, generally cities provide only a cash contribution. Based on 27,520
acres, a 10 percent local commitment for the City of Roanoke is $8,256. In lieu of in-
kind services, I would suggest that a fair contribution from the City of Roanoke should be
between $8,256 and $10,000. To enter the soil survey program I request that you contact
Mr. George C. Norris, State Conservationist, Soil Conservation Service, 400 North 8th
Street, Richmond, Virginia 23240, or telephone (804) 771-2457.
Mr. W. Robert Herbert
Page 2
February 26, 1988
I hope that this information is helpful and the City of Roanoke makes an early
decision to participate in the program. Please let me know if I can be of further
assistance.
lc
CC-'
Charles M. Huffine, P.E./~/'
Lowell M. Gobble
Alvin B. Guthrie
George C. Norris
Sincerely yours,
Donald L. Wells
Deputy Director
O~ce of the C~ty
December 21, 1988
File #60-27
Mr. Joel M. SchIanger
Director of Finance
Roanoke, Virginia
Dear Ur. SchIanger:
I am attaching copy of Ordinance No. 29395, amending and reor-
daining certain sections of the 19~8-89 Capital Fund
Appropriations, providing for the appropriation of $21,0R7.00, in
connection with payment to E. C. Pace Company, Inc., for per-
forming certain emergency corrective storm drain improvements on
the Hunting Hills Shopping Cente, site, which Ordinance No. 29395
was adopted by the Council of the City of Roanoke on first
reading on Monday, December 12, 1988, also adopted by the Council
on second reading on Monday, December 19, 1988, and will take
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. ~iser, Director of Utilities and Operations
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Afr. D. Darwin Roupe, Manager, General Services
and
Room456 MunicipatBuilding 215C~urchA',,~nue SW Poanoke X4rg~nia24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29395.
AN ORDINANCE to amend and reordain
the 1988-89 Capital Fund Appropriations.
VIRGINIA
certain sections of
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 Capital fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Sanitation
Southern Lane
Storm Drain (1) ......................
$ 6,620,432
21,087
Revenue
Accts. Receivable - Hunting Hills Joint Venture (2)
Revenue - Hunting Hills Joint Venture (3) ..........
1) Appr. from Third
Party
2) Accts. Rec. -
Hunting Hills
3) Revenue - Hunting
Hills
(008-052-9621-9004) $ 21,087
(008-1236) 21,087
(008-008-1234-1087) 21,087
$ 60,000
21,087
ATTEST:
City Clerk.
'88
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject: Storm Drain Revision
The Hunting Hills Shopping Center
Roanoke, Virginia
December 12, 1988
I. Backsround
City Council received an informational report on August 8,
1988 describing required drainage improvements along Southern
Lane, S.W. just off of Franklin Road (copy attached).
Huntin~ Hills Shoppin~ Center is currently being constructed
by B.D.& E. Development Corporation of Nashville, Tennessee
with E. C. Pace Company, Inc. employed by them to install the
storm drain system for the site.
Construction plans were previously submitted to the City of
Roanoke for review and approval. The site plan, including
the storm drain system, was approved for construction on
October 11, 1988.
Southern Hills Storm Drain system is currently being designed
"in house" by the Department of Engineering and must tie to
the outfall of the Hunting Hills Shopping Center System with
an acceptable transition of flow from one to the other. The
shopping center developer contributed $60~000 to the City for
the off-site drainage improvements along Southern Lane.
II. Current Situation
mo
Storm drain improvements being constructed by the shopping
center developer progressed more rapidly than the work along
Southern Lane proposed by the City.
Potential problem was created when the new drainage facili-
ties on the shopping center site were installed so as to out-
fall into an open channel along the edge of Southern Lane.
Co
Corrective measures were taken by authorizing the Contractor
working on the shopping center storm drain to extend pipes
along Southern Lane so as to provide an improved transition
pending construction of the City's proposed project. The
estimated cost for this work is ~17,600.
Page 2
Do
City Administration has declared this situation as an
emergency pursuant to Section 41, Charter of the City of
Roanoke, and authorized E. C. Pace Company, Inc. to proceed
with the corrective work on a purchase order basis.
III. Issues in order of importance
A. Legal Authority
B. Cost
C. Funding
IV. Alternatives are:
Ratify action of the administration which will authorize
payment to E. C. Pace Company, Inc. for the corrective work
described above.
1. Legal authority for such emergency action is provided by
Section 41 of the Charter.
Cost for E. C. Pace Company, Inc. to perform the work
was determined to be reasonable because E. C. Pace
Company, Inc. is currently on the job site with the
necessary men and equipment available to do the work.
Funding is available from the ~60~000.00 already
received from the Developer of Hunting Hills Shopping
Center for downstream storm drain improvements.
B. Do not ratify action of the administration.
Legal authority still exists and the work has been
completed. Contractor will have claim for work per-
formed in good faith.
Cost of this corrective work would remain at approxi-
mately $17~600.00.
Funding would remain available from money ($60~000.00)
received from developer to do downstream storm drain
improvements.
Recommendation to approve Alternative "A" which will authorize the
following:
Issuance of a purchase order to E. C. Pace Company, Inc. to
perform the necessary work and revisions to the storm drain
facilities along Southern Lane.
Page 3
WRH/ES/mm
Attachment:
Appropriation from Accounts Receivable a portion of the
$60,000.00 paid by B.D.& E. Development Corporation for
downstream Storm Drain Improvements in the sum of $21~086.30
to a new account titled Southern Lane Storm Drain to be
established by the Director of Finance. The total sum of
$21,086.30 shall include ~17,571.92 project amount and
$3~515.38 contingency.
Respectfully submitted,
W. Robert Herbert
City Manager
Council Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Manager, General Services
City Engineer
Construction Cost Technician
Roanoke, Virginia
August 8, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Taylor and Council Members:
RE: Storm Drainage Improvements
Southern Lane, S. W.
Southern Lane is a narrow, one-block long road which is parallel
to and east of U.S. Route 220; it is just north of the former
220 Drive-In Theatre. The area was annexed to the City in 1976.
An existing open drainage ditch runs along the edge of Southern
Lane at the rear of several business establishments on Route 220,
including the Economy Motel, Four Seasons Plant & Pottery, and Save-X
Service Station. When these properties were developed many years ago,
they constructed timber walls adjacent to the drainage channel and
filled right up to the edge. Obviously no evaluation was performed to
determine the adequacy of the drainage channel to carry storm water
runoff from the contributing watershed. This wet-weather stream
ultimately becomes Ore Branch which intersects Roanoke River near the
Franklin Road Holiday. Inn.
For some time we have been concerned with the open drainage
channel along Southern Lane. The channel continually undermines the
edge of pavement and floods the road during significant storms. There
is an abrupt drop of several feet immediately adjacent to the edge of
the road and there are three residences on this one-block section of
road dependent upon this access.
Recently announced development of the former 220 Drive-In Theatre
property for a Walmart shopping plaza has exacerbated our concerns
over this open drainage channel. Computer modeling of the entire Ore
Branch watershed indicates that the storm water runoff from this
particular development is insignificant in comparison with the overall
watershed drainage. Nevertheless, this will contribute to an already
existing problem.
Traditional storm water management techniques would suggest that
a detention basin be included in the site development for the Walmart
project. Such a facility would cost the developer approximately
$60,000 to install but, as mentioned before, would have a negligible
impact on the downstream drainage problems.
Mayor Taylor and Council Members
August 8, 1988
Page 2
We have reached agreement with the developer for an alternate
approach whereby he would contribute a like amount of money to apply
toward overall drainage improvements in lieu of requiring a detention
basin to be installed as part of the shopping plaza. A similar
agreement has been reached with another nearby property owner. While
the total drainage improvements will certainly cost more than the
developers would contribute, this would help to resolve the total
problem rather than providing a piece-meal approach with insignificant
impact.
City staff is developing a total plan for addressing this issue,
including a source of funds to pay for the needed improvements. As
soon as we can prepare a recomendation for Council to consider, this
matter will be brought to you in a report at one of your public
meetings. In the meantime if there are questions concerning this
matter, I will welcome your calls or suggest that you contact
Mr. William Clark, Director of Public Works.
Sincerely,
W. Robert Herbert
City Manager
WRH:WFC:pr
pc: Mr. William F. Clark, Director of Public Works
Or, ce of the City
December 21, 1988
File ~60-236-133
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29397, amending and reor-
daining certain sections of the 1988-89 Grant Fund
Appropriations, providing for the close-out of Victim/Witness
Grant No. 87-A6524, and for certain appropriation and revenue
adjustments in connection therewith, which Ordinance No. 29397
was adopted by the Council of the City of Roanoke on first
reading on Monday, December 12, 1988, also adopted by the Council
on second reading on Monday, December 19, 1988, and will take
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. Donald S. CaldweIl, Co,~nonwealth's Attorney
Ms. Mary Ann Myers, Victim/Witness Coordinator
Mr. W. Robert Herbert, City Manager
Ms. Marie T. Pontius, Grants l{onitoring Coordinator
Room 456 Municipol Building 2t 5 Church Avenue SW Rc~no~e V~rg~nia 240t I (703) 98~-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December,
No.
AN ORDINANCE to amend and
the 1988-89 Grant Fund Appropriations.
VIRGINIA
1988.
29397.
reordain certain
sections of
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ApDropriations
Public Safety Grants
Victim Witness Grant 87-A6524 (1-10) ...............
Revenue
Public Safety Grants
Victim Witness Grant 87-A6524 (11-12) ..............
1) Reg. Employee
Salaries
2) Temporary
Employee Wages
3) FICA
4) Hosp. Insurance
5) Fees for Prof.
Services
6) Telephone
7) Admin. Supplies
8 Expend. Equip.
9 Training and
Development
10 Mgt. Services
11 State Grant
Revenue
12 Local Match
(035-026-5111-1002
(035-026-5111-1004
(035-026-5111-1120
(035-026-5111-1125
(035-026-5111-2010
(035-026-5111-2020
(035-026-5111-2030
(035-026-5111-2035
(035-026-5111-2044
(035-026-5111-7015
(035-035-1234-7016)
(035-035-1234-7017)
1,359)
404
155)
270
78)
114)
205)
219)
435)
52
1,200)
639)
ATTEST:
$ 379,328
38,152
$ 379,328
38,152
City Clerk.
c,~ o~ ~OANO~<~. VA.
December 12, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
Closeout of Victim Witness Grant 87-A6524
The Victim Witness Assistance Grant 87-A6524 began
November 1, 1987 and ended August 31, 1988. Funding and
expenditures for this grant were as follows:
Funding
Expenditures
Unexpended Amount
The total
State Local Total
$17,158.00 $9,916.00 $27,074.00
16,024.79 9,276.91 25,301.70
$ 1,133.2~1 $ 639.09 $ 1~772.30
appropriation for
this grant
was $27,141.00.
Actual funding received was $27,074.00, and total expenditures
were $25,301.70. The unexpended amount of $1,133.21 will be
returned to the State, and the unexpended local match amount of
$639.09 will be returned to the General Fund.
The Victim Witness Assistance grant provides services
which address the needs of victims and witnesses within the
Roanoke criminal justice system.
Recommendations:
A. Grant 87-A6524 may now be closed.
B. Unexpended funds of $1,133.21 be returned to the State.
Honorable Mayor and Members of City Council
Page 2
December 12, 1988
Unexpended local funds of $639.09 be returned to the General
Fund.
The following appropriation and revenue adjustments be
enacted:
1) Regular Employee Salaries
2) Temporary Employee Wages
3) FICA
4) Hospital Insurance
5) Fees for Prof. Services
6) Telephone
7) Admin. Supplies
8) Expendable Equipment
9) Training and Development
10) Management Services
11) State Grant Revenue
12) Local Match
035-026-5111-1002)
035-026-5111-1004)
035-026-5111-1120)
035-026-5111-1125)
035-026-5111-2010
035-026-5111-2020
035-026-5111-2030
035-026-5111-2035
035-026-5111-2044
035-026-5111-7015
035-035-1234-7016
035-035-1234-7017
$(1,359)
404
155
270
78
114
205
219
435
52
(1,200
( 639
JMS/kp
"2'
Or, ce of ttne C'y Cien,
December 21. 1988
File #10
~r. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29399, authorizing you to
enter into an agreement with Peat ~arwick Main & Company, for the
performance of annual audits of the City's finances for each of
the fiscal years ending June 30, 1989, 1990, 1991 and 1992, which
Ordinance No. 29399 was adopted by the Council of the City of
Roanoke on first reading on Monday, December 12, 1988, also
adopted by the Council on second reading on Monday, December 19,
1988, and will take effect ten days following the date of its
second reading.
Sincerely, ~
!;lary F. Parker, CMC
City Clerk
liFP:ra
Eric.
pc:
Peat Marwick Main & Company, 213 South Jefferson Street,
aoanoke, Virginia 24011
The Honorable David A. Bowers, Chairman, Audit Committee
Mr. Joel M. Schlanger, Director of Finance
~fr. William L. Brogan, Municipal Auditor
Room456 MunicipalBuildin9 215 C'~urch Avenue SW Rc~noke V~rg~nia24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of December, 1988.
No. 29399.
AN ORDINANCE authorizing the City Nanager to enter into an
agreement with Peat Marwick Main ~ Co., for the performance of
annual audits of the City's finances
ending June 30, 1989, 1990, 1991 and
conditions.
for each of the fiscal years
1992, upon certain terms and
WHEREAS, the Council's Audit Committee has requested propo-
sals for certain auditing services, and after public advertisement
and competition, the Committee has recommended that the services
of Peat Marwick Main ~ Co., be engaged under contract, for the
purposes hereinafter provided; and
WHEREAS, the Audit Committee has submitted to the Council
a written proposal of such firm, dated November 4, 1988, and
supplemented by letter of November 18, 1988, setting out the ser-
vices proposed to be rendered and the compensation to be received
therefor, a copy of which is on file in the Office of the City
Clerk, and the Council considering the Committee report concurs
in the recommendation made therein;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that:
1. The City Manager is hereby authorized, for and on behalf
of the City, to enter into a written agreement, upon form approved
by the City Attorney, with Peat Marwick Main ~ Co., Certified Pub-
lic Accountants, engaging the services of said firm to annually
audit the financial records and accounts of the City for each of
the fiscal years ending June 30, 1989, 1990, 1991, and 1992.
2. The scope of such firm's examinations and/or its re-
ports and the consideration to be paid therefor shall be as set
out in the City's Request for Proposals and such firm's proposal
made to the City's Audit Committee, dated November 4, 1988, and
supplemented by letter of November 18, 1988.
ATTEST:
City Clerk.
Or, ce of ~e City
Oecemher 21, 1~88
File #60-10
~r. Joel M. SchIanger
Director of Finance
Roanoke, Virginia
Dear Mr. SchIanger:
I am attaching copy of Ordinance No. 29398, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, transferring $8,000.00 from Contingency General
Fund to Municipal Auditing Professional Services, in connection
with execution of an agreement with Peat Marwick Main & Company
for performance of annual audits of the City's finances for each
of the fiscal years ending June 30, 19~9 through 1992, in the
total amount of $8,000.00, which Ordinance No. 29398 was adopted
by the Council of the City of Roanoke on first reading on ~Ionday,
December 12, 1988, also adopted by the Council on second reading
on Monday, December 19, 1988, and will take effect ten days
following the date of its second reading.
Sincerely, .~
Mary Fo Parker, CMC
City Clerk
MFP: r a
Enc.
pc: Mr.
Mr.
W. Robert Herbert,
William L. Brogan,
City ~anager
Municipal Auditor
Room 456 Municipal Building 215 C~urch Avenue SW Roanoke V~rg~nia 24~tt (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of December, 1988.
No. 29398.
AN ORDINANCE to amend and reordain certain sections
the 1988-89 General Fund Appropriations.
of
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Non-Departmental
Contingency - General Fund (1) .....................
General Government
Municipal Auditing (2) .............................
1) Contingency
2) Prof. Services
(001-002-9410-2199) $(8,000)
(001-005-1240-2010) 8,000
$11,386,346
497,406
7,815,396
403,980
ATTEST:
City Clerk.
David A. Bowers
Councilman
Office of the Council
December 12, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
In accord with Council's resolution of June 6, 1977, your Audit
Committee has obtained and evaluated proposals for audits of the
City of Roanoke financial records for the years ending June 30,
1989 through 1992. These proposals were evaluated in accord with
uniform criteria established prior to requesting the proposals.
We recommend that the Council approve the engagement of Peat
Marwick Main & Co for these audits by adopting the attached
ordinances:
· Ordinance $1 - Authorizes the City Manager to enter into
the appropriate contract.
· Ordinance $2 Adjusts the current-year budget estimate in
account $001-005-1240-2010 to the FY-89 contract amount.
Respectfully submitted,
Chairman
Room 456 Municipal Building 2'~50~urch Avenue, S.W, Roonoke, 'virginia 24011 (703) 981-2541
CITY OF ROANOKE
Interdepartment Memorandum
DATE:
TO:
FROM:
SUBJECT:
November 30, 1988
Jesse Hall, Administrator of City Accounting Services
Bill Brogan, Municipal Auditor ~
Appropriation Preparation Request
Please prepare an appropriate ordinance transferring $8,000 from
the Contingency Account to the Independent Audit Contract budget
account 9001-005-1240-2010.
This ordinance will accompany the
12, 1988 City Council agenda.
Thank you.
attached report on the December
ewb
cc: Mary Parker, City Clerk
C~ce of ~he Cra/Cie~
December 21, 1988
File #60-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ,~r. SchIanger:
I am attaching copy of Ordinance No. 29400, amending and reor-
daining certain sections of the 1988-89 Sewage Fund
Appropriations, transferring $300,000.00 from Retained Earnings
Unrestricted to Capital Outlay, Other Eouipment, in connection
with discarding the No. 7 White Blower Engine at the Sewage
Treatment Plant, and accepting bids for a new diesel fired repla-
cement engine, in the amount of $300,000.00, which Ordinance No.
29400 was adopted by the Council of the City of Roanoke on first
reading on ~onday, December 12, 1988, also adopted by the Council
on second reading on Honday, December 19, 1988, and will take
effect ten days following the date of its second reading.
Sincere ly, -~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric,
pc:
W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director of Utilities and Operations
~tr. Steven L. Walker, Manager, Sewage Treatment Plant
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
I"~:)om 456 Municipol Building 2t5 Church Avenue SW Roonoke V~rg~nia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29400.
AN ORDINANCE to amend and reordain
the 1988-89 Sewage Fund Appropriations.
VIRGINIA
certain sections of
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 Sewage Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ApDroDriations
Capital Outlay from Revenue Capital Outlay (1) .................................
$ 308,000
308,000
Retained Earnings
Retained Earnings - Unrestricted (2) ...............
1) Other Equipment (003-056-3175-9015) $ 300,000
2) Retained Earnings
- Unrestricted (003-3336) (300,000)
$12,858,189
ATTEST:
City Clerk.
Roanoke, Virginia
December 12, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: No. 7 White Blower, STP
The attached report was considered by the Water Resources
Committee at its regularly scheduled meeting on November 28, 1988. The
Committee recommends that Council agree to scrap old No. 7 White Blower
Engine at the Sewage Treatment Plant and accept bids for a new replace-
ment at an approximate cost of $300~000.
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Manager, General Services
Manager, Sewage Treatment Plant
Respectfully submitted,
Elizabeth T. Bowles, Chairman
Water Resources Committee
IN'r ~aOEPAR'I~4HI~T C,(~4MI~IICATION
DA'~'E **
TO:
FRO~:
November 28, 1988 , ~
Water Resources Connnittee thru Mr. Herbert
K. B. Kiser
SUBJECT: No. 7 White Blower, STP
II.
Back~round:
Three (3) blowers for aeration of tanks are powered by
l§00-horsepower White Superior Engines (Nos. 6, 7, and 8).
B. No. 6 Blower Engine was overhauled in July of 1987.
C+
No. 7 Blower Engine was overhauled in June of 1988 at a cost
of $63~000. During the ninety (90) day warranty inspection a
bad main-bearing and a cracked crankshaft was found. The
bearing and crankshaft was not covered by the warranty as they
were not part of the overhaul.
Do
No. 8 Blower Engine is being replaced by an electric motor as
authorized by Council Ordinance No. 21077. Date of scheduled
completion is January 1, 1989.
Cooper Industries has submitted a proposal for repair of No. 7
Blower at a cost of $54~000, excluding parts.
Fo
Auto Coach and Engine Company has submitted a proposal for the
repair of No. 7 Blower at a cost of between $55~000 and
$60~000, excluding parts.
Go
Replacement parts for repair are available only from a sole
source, Cooper Industries. Cooper Industries dictates cost
and availability of parts.
Current Situation: Decision regardin~ continuin~ to spend money on
No. 7 Engine or scrap the engine and bid for a new replacement
engine needs to be made. Note attached memo from the Water
Pollution Control Plant Manager.
III. Issues in order of importance:
A. Need
B. Benefit
Page 2
C. Cost
D. Funds
E. Timing
IV. Alternatives:
Council agree to scrap old No. 7 Engine and take bids for thm
replacement with a new diesel fired engine.
1. Need of proper aeration capacity will be met.
Benefit is a reliable engine and $200~000 worth of
additional parts for No. 6 Blower engine from the No. 7
engine.
3. Cost is approximately $300,000.
Funds will need to be appropriated from Previous Year's
Retained Earnings when bids are awarded.
5. Timing is greatest with one (1) year down-time.
B. Council elect to continue work with engine repair:
Need of proper aeration capacity will be met; engine
unreliability jeopardizes operations.
2. Benefit is lower initial cost and shorter down-time.
Cost is $54~000 minimum; engine is at 75% of life and
will need to be replaced in three (3) to four (4) years.
Funds are available in the Water Pollution Control Plant
Account No. 003-056-3150-2010.
Timing is shortest at three (3) months estimated
down-time.
Recommendation is that the Committee recommend that City Council
concur with Alternative "A" to agree to scrap No. 7 engine and
accept bids for a new replacement at an approximate cost of
$300~000.
SLW:KBK:afm
Attachment
cc: City Attorney
Director of Finance
Director of Utilities & Operations
Manager, General Services
Manager, Water Pollution Control Plant
DATE: October 18, 198g//
/
TO: K.B. Kiser
FROM: Steven L. Walker
Subject: White Blower Engine
As you know, a decision needs to be made on what to do with No. 7
White Blower Engine. Historically the White Blower Engines have proven
unsatisfactory. Extreme maintenance has been required to keep these
engines operating and breakdowns have continously jeopordized plant
operations. Presently No. 6 engine is operating with average down-time
of forty-eight (48) hours per week. No 7 engine is down with a cracked
crankshaft. No. 8 engine is scheduled to be replaced with an electric
motor on 1-1-89.
No. 7 engine was overhauled June 1988 at a cost of $63,000.00.
During a warranty check of September 1988 a bad main bearing was found
along with crankshaft damage. The warranty did not cover this bearing
or crankshaft as it was not part of the overhaul. Repair cost from two
(2) quotes is $54,000.00 to $60,000.00 labor. Supplying our own parts
will significantly increase the cost, possibly to $75,000.00 or more.
The City presently has several options:
1. Engine Replacement
AdvantaKe
-Reliable engine
-Spare parts for No. 6
valued at $250,000.00
Disadvantage
-$63,000.00 already spent
-$300,000.00 cost
-1 year down time for in-
stallation
2. Engine Repair
Advantage
-Cost at $54,000.00
labor, $15,000.00 or more
for parts.
-3 months down time
Disadvantage
-Engine unreliable, jeopar- dizes opeations
-Engine at 75% of life,
will have to be replaced
in 3-4 years,
-Sole source for parts -
manufacturer dictates
cost of parts and avail-
ability of parts.
3. Do Nothing
Advantage
-Lowest cost
-Air requirements will
still be met.
-Spare parts for No. 6
valued at $250,000.00.
Disadvantage
-Need State approval
-Lowers back-up air supply
-Lowers plant's reliability
status.
I favor engine replacement because of the trouble with the depend-
ability of the White engines. In the last two (2) weeks $7,000.00 has
been spent on parts for repairs on No. 6 engine. Also, the City is at
the mercy of a sole supplier for parts. It would be more comforting to
have a dependable engine with less maintenance.
Please contact me if you have any questions.
SLW/ike
December 21, 1988
File #28-468B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~r. Herbert:
! am attaching copy of Ordinance No. 29401, authorizing the aban-
donment of a certain water line easement and the dedication of
thirteen other water line easements serving Crossroads Consumer
Mail, which Ordinance No. 29401 was adopted by the Council of the
City of Roanoke on first reading on Monday, December 12, 1988,
also adopted by the Council on second reading on Monday, December
19, 1988, and will take effect te~ days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. Michael K. Smeltzer, Attorney, P. O. Box 720, Roanoke,
Virginia 24004-0720
Mr. Joel M. SchIanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Production
l{r. Jesse H. Perdue, Jr., Manager, Utility Line Services
Room 456 Municipal Building 215 C~urch Avenue SW P,x:x3noke V~r§~nia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29401.
VIRGINIA,
AN ORDINANCE authorizing the abandonment of a certain water
line easement and the dedication of thirteen other Tater line
easements serving Crossroads Consumer Mall, upon certain terms
and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
~ayor and City Clerk are authorized to execute and attest,
respectively, in form approved by the City Attorney, appropriate
documentation for the abandonment of a certain water line ease-
ment serving Crossroads Consumer Mall as requested by Zane May
Operating Partners L.P., and the proper City officials are
further authorized to accept on behalf of the City the dedication
of thirteen other Tater line easements, subject to City review
and approval of a proper plat of dedication, as more particularly
set forth in the report to this Council dated December 12, 1988.
ATTEST:
City Clerk.
Roanoke, Virginia
December 12, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Water Line Easement Relocation
Crossroads Consumer Mall
The attached report was considered by the Water Resources
Con~nittee at its regularly scheduled meeting on November 28, 1988. The
Committee reco~mnends that Council authorize the abandonment of a water
line easement and the dedication of thirteen (13) water line easements
at Crossroads Consumer Mall by appropriate legal documents in form
approved by City Attorney.
Respectfully submitted
owles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Manager, Water Department
Manager, Utility Line Services
Michael K. Smeltzer, Woods, Rogers & Hazelgrove
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
THRU:
SUBJECT:
November 28, 1988
Members, Water Resources Committee
Kit B. Kiser, Director of Utilities & Operations
W. Robert Herbert, City Manager
WATER LINE EASEMENT RELOCATIONS
CROSSROADS CONSUMER MALL
I. Back~round:
mo
Developer of Crossroads Mall recorded plat (in Roanoke County DB 654,
Pg. 479) dated December 6, 1960, establishing City of Roanoke
waterline easements on-site.
Bo
Easements and water lines were relocated during construction of former
Woolco, now K-Mart, building with the agreement of the City, but, were
not recorded.
II. Current Situation:
Ao
Zane May Operatin~ Partners L.P., current owners of Crossroads Mall,
desire to formally vacate the old abandoned easement and dedicate the
thirteen (13) new easements that contain the Mall's water lines (see
attached plat, Easement "A" to be vacated, Easements "B" thru "N" to
be dedicated). Petitioner also agrees to prepare all necessary legal
documentation.
III.
A. Cost to Cit~
B. Legal Requirement
IV. Alternatives:
Committee recommend to City Council that it authorize the abandonment
of a certain water line easement and the dedication of thirteen (13)
other water line easements serving Crossroads Consumer Mall,
petitioner, Zane May Operating Partners L.P. to have all mapping and
legal documentation prepared in forms acceptable to the City Attorney
and subject to the City's review and approval of a proper plat of
dedication.
1. Cost to City is zero.
2. Legal requirements relative to need for dedicated easements for
utility lines is met.
Bo
Committee not recommend to Cit~ Council that it authorize the abandon-
ment and dedication of certain water line easements at Crossroads
Consumer Mall:
1. Cost to City is zero.
2. Legal requirements relative to need for dedicated easements
for utility lines not met.
V. Recommendation: Committee recommend to City Council that it authorize the
abandonment of a water line easement and the dedication of thirteen (13) water
line easements at Crossroads Consumer Mall by appropriate legal documents in
form approved by City Attorney in accordance with Alternative "A".
WRH/KBK/fm
Attachment
cc:
City Attorney
Director of Finance
Manager, Water Department
Manager, Utility Line Services
Michael K. Smeltzer, Woods, Rogers & Hazelgrove
WOODS, ROOERS ~ HAZLEOROVE
982-4252
October 12, 1988
RAND DELIVERED
'Mr. Kit Kiser
Water Resources Committee
City of Roanoke
Municipal Building - Church Avenue
Roanoke, VA 24011
Re: Crossroads Mall: Roanoke~ Virginia
Dear Mr. Kiser:
Please be advised that this firm represents Zane May
Operating Partners, L.P., a limited partnership (Zane May)
which owns Crossroads Mall in the City of Roanoke.
At the time Zane May bought the property, we determined
that a portion of a water lin~ easement which had been granted
to the City of Roanoke by instrument dated December 6, 1960,
now is partially under one of the buildings at Crossroads Mall
(the former Woolco Building). This easement is recorded in
Roanoke County in Deed Book 454, page 479.
Our investigation resulted in our learning that at the
time the new b~ilding was constructed, the City physically
vacated a portion of the water line easement and re-routed its
lines t° their current location. However, no legal abandonment
of the previous easement nor dedication of the new easement
area was accomplished.
Zane May has had T. P. Parker & Son, Engineers &
Surveyors, Ltd. prepare an easement survey showing the water
line easement to be vacated and further showing those easement
areas to be dedicated. We enclose to you a copy of that plat
dated August 29, 1988. -
Mr. Kit kiser
October 12, 1988
Page 2
We further enclose to you a copy of letter dated February
1, 1988 from M. Craig Sluss, Manager of the Water.Department,
to Robert M. Petrucello, Vice President of Zane May.
As the letter states, the City Water Department has no
objection to vacating a portion of the water line easement in
the area where the water line no longer exists in return for
the grant of a new easement in the area where the water lines
are currently located. Furthermore, Mr. Sluss indicates that
this department will so recommend this action to City Council.
We have been instructed to request such action by
directing the same to you in your capacity as the represen-
tative to the Water Resources Coz~ittee.
We understand that Zane May will be responsible for pre-
paring the necessary legal documents, including the Deed of
Easement to accomplish the foregoing action. Those easements
will be prepared so as to include those provisions set forth in
Mr. Sluss' letter of February 1st.
I am sending a copy of this letter to Mark Williams,
Assistant City Attorney for Utility Matters, and would rec~est
that if either you or Mr. Williams has any questions or need
any further information from us, that you will let us know.
I would appreciate hearing from you after you have had an
opportunity to review the enclosed items as to how you wish to
proceed.
Thank you for your help and cooperation.
Yours very tr~y, j
Michael K. Smeltzer~
MKS/lgb
Enclosures
cc: Mark A. Williams,
Assistant City Attorney
Charles W. Morris, Esq.
Mr. Paul B. Cooper
Mr. Charles E. Duke
February 1, 1988
Mr. Robert M. Petrucello, Vice President
Zane May Interests
llth Floor, 750 North St. Paul Street
Dallas, Texas 75201
Re:
Crossroads Mall.
Roanoke, Virginia
Water Line Easements
Dear Mr. Petrucello:
As we discussed by telephone, the City of Roanoke Water Department
has no objections to vacating tile portion of the water line easement where
the water line no longer exists in return for the owner granting new water
line easements where tile water lines are currently located. These water lines
were added or relocated by tile original mall owner without taking the appro-
priate legal actions when the mall was expanded.
The City of Roanoke Water Department will so recommend the above
action in a Council report to the Water Resources Committee in their capacity
as the Real Estate Committee of the City Council which has the final authority
to approve any real estate matters.
The City of Roanoke Water Department will provide to the owner a
copy of the T. P. Parker survey of Crossroads Mall showing the actual location
of the existing City-owned water lines that were relocated and added as
mentioned above with proposed easements and tile portion to be vacated. The
owner will prepare the necessary legal documents, plat and deed of easement
to accomplish the above. The new easements will contain tile provision that
the City of Roanoke Water Department will repair any damage to the owner's
improvements occurring during tile maintenance and repair of the City-owned
water lines, fire hydrants, services and appurtenances. There will also be
a provision that the only improvements permitted by the owner in the new
easements are sidewalks, roads, parking lots and that no further building
structures will be added in tile new easements other than those existing as
of February 1, 1988.
If there are any questions, please feel free to contact me at
(703) 981-2601. The Assistant City Attorney for utility matters is Mark'
Williams at (703) 981-2431 and may assist your attorneys oa proper wording
for.the easements.
MCS:Je
Sincerely yours
M. Crai~f.~lu sa
Manager of Water Department
124K#kAve~ue,.S.W. Roanoke. Vlrgtnlo240,11 (703)981-2601
I I
C~ce of 'he Ci~ Cler~
REVISED
December 21, 1958
File #2-467
~4r. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~r. Herbert:
i am attaching copy of Ordinance No. 29403, providing for the
acquisition of real estate needed by the City to be added to
Oakland Elementary School property; authorizing you to affix a
certain limit of the consideration to be offered by the City for
each parcel; providing for the City's acquisition of such real
estate by condemnation, under certain circumstances; authorizing
the City to make Notion for the award of a right of entry on any
of the parcels for the purpose of commencing the project; and
directing the mailing of this ordinance to the property owner(s),
which Ordinance Ho. 29403 was adopted by the Council of the City
of Roanoke on first reading on Monday, December 12, 1988, also
adopted by the Council on second reading on Monday, December 19,
1955, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary Fo Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. W. Robert Iterbert, City Manager
Mr. WiIburn C. Dibling, Jr., City Attorney
~fr. Joel M. SchIanger, Director of Finance
Mr. James 1~. Turner, Chairman, Roanoke City School ~oard,
P. O. Bo~ 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O.
13145, Roanoke, Virginia ~4031
Mr. & Mrs. Richard A. Dearing, 501 Clydesdale Street, S.
Roanoke, Virginia 24014
Mr.
Kit B. Kiser, Director of Utilities and Operations
Room 456 Municigol Building 215 Church Avenue SW Roanoke 'Virginia 2~0t I (703) 981-2,54'~
REVISED
December 21, 1988
File #2-467
,~r. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear '~r. ~erbert:
[ am attaching copy of Ordinance No. 29403, providing for the
acquisition of real estate needed by the City to be added to
Oakland Elementary School property; authorizing you to affix a
certain limit of the consideration to be offered by the City for
each parceI; providing for the City's acquisition of such real
estate by condemnation, under certain circumstances; authorizing
the City to make Notion for the award of a right of entry on any
of the parcels for the purpose of commencing the project; and
directing the mailing of this ordinance to the property owner(s),
which Ordinance No. 29403 was adopted by the Council of the City
of Roanoke on first reading on ~tonday, December 12, 1988, also
adopted by the Council on second reading on Monday, December 19,
1988, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: va
Enc.
pc:
Mr. W. Robert tterbert, City Manager
Lit. Wilburn C. Dibling, Jr., City Attorney
~Ir. Joel M. Schlanger, Director of Finance
Mr. James ~. Turner, Chairman, Roanoke City School Board,
P. 0. Oox 1~20, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O.
13145, Roanoke, Virginia ~4031
Mr. & Mrs. Richard A. Dearing, 501 Clydesdale Street, S.
Roanoke, Virginia 24014
Mr.
Kit .ri. Kiser, Director of Uti,titles and OI)erations
Room 456 Municipal Building 215 Church Avenue SW Roanoke ~rg~nia 2~0tl (703)981-2541
Office of ~e Cii'y
October 26, 1988
File ~2-467
]~r. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
[ am attaching copy of Ordinance No. 29403, providing for the
acquisition of real estate needed by the City to be added to
Oakland Elementary School property; authorizing you to affix a
certain limit of the consideration to be offered by the City for
each parcel; providing for the City's acquisition of such real
estate by condemnation, under certain ci,cumstances; authorizing
the City to make motion for the award of a right of entry on any
of the parcels for the purpose of commencing the project; and
directing the mailing of this ordinance to the property owner(s),
which Ordinance No. 29403 was adopted by the Council of the City
of Roanoke on first reading on Monday, December 12, 1988, also
adopted by the Council on second reading on Monday, December 19,
I988, and will take effect ten days following the date of its
second reading.
S incere Iy, /~//~l~---
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
~r. James ~4. Turner, Chairman, Roanoke City School Board,
P. O. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota. Superintendent of Schools, P. O.
13145, Roanoke, Virginia 24031
Mr. & ~irs. Richard A. Dearing, 501 Clydesdale Street,
Roanoke, Virginia 24014
Air. Kit B. Kiser, Director of Utilities and ODeratioa3
Room456 Munici~lBuilOi~ 215 ~u~hAv~ SWPoano.~e'~rg~nia2~tl (7~)9~1-2~
W. ,
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29403.
VIRGINIA,
AN ORDINANCE providing for the acquisition of real estate
needed by the City to be added to Oakland Elementary School pro-
perty; authorizing the City Manager to affix a certain limit of
the consideration to be offered by the City for each parcel; pro-
viding for the City's acquisition of such real estate by condem-
nation, under certain circumstances; authorizing the City to make
motion for the award of a right of entry on any of the parcels
for the purpose of commencing the project; and directing the
mailing of this ordinance to the property owner(s).
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the project of acquiring property to be added to
Oakland Elementary School property in this City, the City wants
and needs properties located at 3309 through 3315 Williamson Road,
N. E., Official Tax Nos. 3160103, 3160104, 3160150, listed in the
report of the Water Resources Committee on this subject dated
December 12, 1988, on file in the Office of City Clerk. The
proper City officials are authorized to acquire for the City from
the respective owners the necessary real estate with appropriate
ancillary rights with respect to the three parcels for such con-
sideration as the City Manager may deem appropriate subject to
applicable statutory guidelines.
2. The City Manager is directed to offer on behalf of the
City to the owners of each of the aforesaid interests in land
such consideration as he deems appropriate. Upon the acceptance
of any offer and delivery to the City of a deed, approved as to
form and execution by the City Attorney, the Director of Finance
is directed to pay the respective considerations to the owners
of the interests conveyed, certified by the City Attorney to be
entitled to the same.
3. Should the City be unable to agree with the owner of any
real estate to be acquired or should any owner be a person under
a disability and lacking capacity to convey real estate or should
the whereabouts of the owner be unknown, the City Attorney is
authorized and directed to institute condemnation or legal pro-
ceedings to acquire for the City the appropriate real estate.
4. In instituting or conducting any condemnation proceeding,
the City Attorney is authorized to make a motion on behalf of the
City for entry of an order, pursuant to §25-46.8, Code of Vir-
ginia (1950), as amended, granting to the City a right-of-entry.
The Director of Finance, upon request of the City Attorney, shall
be authorized and directed to draw and pay the Court the sums
offered to the respective owners.
5. Upon acquisition of the above-described parcels, the
Mayor and City Clerk shall be authorized to execute and attest,
respectively, in'form approved by the City Attorney, appropriate
documentation dedicating the acquired property as property to be
added to Oakland Elementary School property.
6. The City Clerk is directed to mail a copy of this ordi-
nance to each property owner.
ATTEST:
City Clerk.
December 21, 1988
File #60-2-467
Mr. Joel M. Schlange.
Director of Finance
Roanoke, Virginia
Dear ~Jr. Schlanger:
I am attaching copy of Ordinance No. 29402, amending and reor-
daining certain sections of the 1988-89 General and Capital Funds
Appropriations, providing for the transfer of $221,200.00, in
connection with acquisition of properties located at 3309 - 3315
Williamson Road, N. E., to be added to the Oakland Elementary
School property, which Ordinance No. 29402 was adopted by the
Council of the City of Roanoke on first reading on Monday,
December 12, 1988, also adopted by the Council on second reading
on Monday, December 19, 1988, and will take effect ten days
following the date of its second reading.
Sincerely, ~
Ma.y F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. W. Robert Herbert, City Manager
Dr. Frank P. Tota, Saperintendent of Schools, P. Oo
13145, Roanoke, Virginia 24031
Mr. Kit B. Kiser, Director of Utilities and Operations
~03~
Room456 MunicJpalBuildincj 215C"nurchAv~-,,nue SW Roanoke ~rglnio2401t (703) 981-2541
the
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29402.
AN ORDINANCE to amend and reordain certain
1988-89 General and Capital Funds Appropriations.
VIRGINIA
sections of
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the 1988-89 General
Funds Appropriations, be, and the same are hereby,
reordained to read as follows, in part:
the City of
and Capital
amended and
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds
Capital Fund
Appropriations
Education
Oakland Elementary School
1) Transfer to Debt
Service Fund
2) Transfer to Capital
Projects Fund
3) Appr. from General
Fund
(1-2) .....................
(3) ......................
(001-004-9310-9512)
(001-004-9310-9508)
(008-060-6065-9003)
$(221,200)
221,200
221,200
$11,394,346
9,474,468
$ 6,650,605
221,200
ATTEST:
City Clerk.
Roanoke, Virginia
December 12, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Property Acquisition
Oakland Elementary School
The attached report was considered by the Water Resources
Committee at its regularly scheduled meeting on November 28, 1988. The
Committee recommends that Council:
Authorize the acquisition of property to be added to Oakland
School property in accordance with the attached report, and
Transfer $221,200 from General Fund Account No.
001-004-9310-9512 to Transfers to the Capital Projects Fund,
Account No. 001-004-9310-9508. Appropriate these funds in the
Capital Projects Fund to an account to be established by the
Director of Finance for acquisition of the Oakland School
property.
Respectfully submitted,/;
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
School Superintendent
INTE RDEPARTM~NTAL COMMUNICATION
DATE: November 28, 1988
TO: Members, Water Resources Committee
FROM: er thru W. Robert Herbert
SUBJECT: PROPERTY ACQUISITION
OAKLAND ELEMENTARY SCHOOL
I. Background:
A. Oakland School was originally built (by Roanoke County) in 1923, it
was expanded in 1937 and a multi-purpose addition was built in 1973.
B. School Enrollment is currently 265 students.
School Site is currently 2.86 acres in size (see attached map). State
standards for a new school with 265 students would require a 6.5 acre
site. This optimum size probably could not be achieved in a developed
neighborhood such as the Williamson Road area. A need exists for a
site as near standard size as possible.
II. Current Situation:
Properties at 3309-3315 Williamson Road~ N.E., Official Tax Nos.
3160103, 3160104 and 3160150 contain a multi-family complex consisting
of two large residential structures converted to apartments and
several one-story masonary "tourist camp" type structures converted to
apartments. There are numbers on doorways indicating as many as 18
apartments, total, in these buildings.
Bo
Do
Physical condition and appearance of most of the structures is poor.
Neighborhood Groups have expressed the opinion that this development
is not compatible with the elementary school and have asked the City
to consider acquisition of the property for addition to the school
site.
Department of Real Estate Valuation currently has a value of
$180}000.00 on the properties for tax purposes.
Page 2
E. School Board had an independent appraisal prepared as of November 15,
1985, which established a fair market value of $175,000.00.
F. Owner estimates property value to be $210~000.00.
G. Demolition of structures on property is estimated to cost $8,000.00.
H. Site contains approximately 0.93 acres
III. Issues:
A. Need
B. Timing
C. Cost to City
D. Funding
IV. Alternatives:
A. Committee recommend to City Council that it:
Authorize the acquisition of property at 3309-3315 Williamson
Road, N.E., Official Tax Nos. 3160103, 3160104, 3160150, through
negotiated purchase or condemnation should it be necessary for a
price of $180,000.00;
ii. Authorize the demolition of the structures on the property at
an estimated cost of $8,000.00;
iii.
Authorize the construction of certain improvements to the pro-
perty at an estimated cost of $13~200.00 (see attached
estimate);
iv. Authorize a contingency account of $20~000.00 for the
acquisition and demolition phases of the project;
v. Authorize the dedication of the property for school purposes
after acquisition
and appropriate a total of 8221,200.00 to a new account to be
established by the Director of Finance for Property Acquisition,
Oakland School in the Capital Projects Fund.
1. Need for additional area of school site is met.
Timing to accomplish acquisition, demolition and development of
new area as quickly as possible is met.
Page 3
3. Cost to City is $221,200.00.
4. Funding is available in the FY 88-89 adopted budget from Excess
General Funds budgeted for Debt Service.
Committee not recommend to City Council that it authorize the acquisi-
tion of property at 3309-3315 Williamson Road, N.E., for school pur-
poses.
1. Need for addition to school site not met.
2. Timin8 to accomplish acquisition quickly not met.
3. Cost to City is zero.
4. Funding is not an issue.
V. Recommendation: Committee recommend to City Council that it:
A. Authorize the acquisition of property to be added to Oakland School
property in accordance with Alternative "A", and
Transfer $221~200.00 from General Fund Account No. 001-004-9310-9512
to Transfers to the Capital Projects Fund, Account No.
001-004-9310-9508. Appropriate these funds in the Capital Projects
Fund to an account to be established by the Director of Finance for
acquisition of the Oakland School Property.
KBK/RVH/fm
Attachment
cc: City Attorney
Director of Finance
School Superintendent
BUDGET
Development of Parking Adjacent to Oakland School
Tax Nos. 3160103, 3160104, 3160150
1. Acquisition:
2. Demolition:
3. Contingencies:
4. Development:
Grading
Landscaping
Subtotal
Const. Cont.
Total:
(10z)
$10,000.00
2,000.00
$12,000.00
1~200.00
$13,200.00
$180,000.00
8,000.00
20,000.00
13,200.00
$221,200.00
3229
\
\
\
\
150.0
/+80
0
\
\
\
175.0
153
Ott~ce of m,e Ci",' Ce~
December 21, 19R8
File #2-467
Mr. W. Robert He.bert
City Hanager
Roanoke, Virginia
Dear ~,fr. Herbert:
I am attaching copy of Ordinance No. 29405, providing for the
acquisition of real estate needed by the City to be added to
Highland Park School property; authorizing you to affix a certain
limit of the consideration to be offered by the City for each
parcel; providing for the City's acquisition of such real estate
by condemnation, under certain circumstances; authorizing the
City to make motion for the award of a right of entry on the par-
cel for the purpose of commencing the project; and directing the
mailing of this ordinance to the property owner(s), which
Ordinance No. 29405 was adopted by the Council of the Cit~ of
~oanoke on first reading on Monday, December 12, 1988, also
adopted by the Council on second reading on Monday, December 19,
1988, and will take effect ten days following the date of its
second reading.
Sincerely,
~ary F. Parker, C3~C
City Clerk
MFP: ra
Enc.
pc:
i]r. Joel M. SchIanger, Director of Finance
Mn. James M. Turner, Chairman, Roanoke City School Board,
P. 0. Boz 1~20, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O.
13145, Roanoke, Virginia 24031
~r. & ~rs. Merle E. Crock, 422 Albemarle Avenue, S.
Roanoke, Virginia 24016
~r. Kit B. Kiser, Director of Utilities and Operations
Room 456 Municipal Building 215 Church Avenue SW Roanoke V~rg~nia 240t t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29405.
VIRGINIA,
AN ORDINANCE providing for the acquisition of real estate
needed by the City to be added to Highland Park School property;
authorizing the City Manager to affix a certain limit of the
consideration to be offered by the City for each parcel; pro-
viding for the City's acquisition of such real estate by condem-
nation, under certain circumstances; authorizing the City to make
motion for the award of a right of entry on the parcel for the
purpose of commencing the project; and directing the mailing of
this ordinance to the property owner(s).
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the project of acquiring property to be added to
Highland Park School property in this City, the City wants and
needs property located at 422 Albemarle Avenue, S. W., Offi-
cial Tax No. 102280~, as set forth in the report of the Water
Resources Committee on this subject dated December 12, 1988, on
file in the Office of City Clerk. The proper City officials are
authorized to acquire for the City from the respective owners the
necessary real estate with appropriate ancillary rights with
respect to the parcel for such consideration as the City Manager
may deem appropriate subject to applicable statutory guidelines.
2. The City Manager is directed to offer on behalf of the
City to the owners of each of the aforesaid interests in land
such consideration as he deems appropriate. Upon the acceptance
of any offer and delivery to the City of a deed, approved as to
form and execution by the City Attorney, the Director of Finance
is directed to pay the respective considerations to the owners
of the interests conveyed, certified by the City Attorney to be
entitled to the same.
3. Should the City be unable to agree with the owner of any
real estate to be acquired or should any owner be a person under
a disability and lacking capacity to convey real estate or should
the whereabouts of the owner be unknown, the City Attorney is
authorized and directed to institute condemnation or legal pro-
ceedings to acquire for the City the appropriate real estate.
4. In instituting or conducting any condemnation proceeding,
the City Attorney is authorized to make a motion on behalf of the
City for entry of an order, pursuant to $25-46.8, Code of Vir-
ginia (1950), as amended, granting to the City a right-of-entry.
The Director of Finance, upon request of the City Attorney, shall
be authorized and directed to draw and pay the Court the sums
offered to the respective owners.
5. Upon acquisition of the above-described parcels, the
Mayor and City Clerk shall be authorized to execute and attest,
respectively, in form approved by the City Attorney, appropriate
documentation dedicating the acquired property as property to be
added to Highland Park School property.
6. The City Clerk is directed to mail a copy of this ordi-
nance to each property owner.
ATTEST:
City Clerk.
Or, ce of the Cit-,/
December 21, 1988
File #60-2-467
Mr. Joe! M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~r. SchIanger:
I am attaching copy of Ordinance No. 29404, amending and reor-
daining certain sections of the 1988-89 General and Capital Funds
Appropriations, providing for the transfer of $204,081.00, in
connection with acquisition of property located at 422 Albemarle
Avenue, S. W., to be added to the Highland Park Elementary School
property, which Ordinance No. 29404 was adopted by the Council of
the City of Roanoke on first reading on Monday, December 12,
1988, also adopted by the Council on second reading on Monday,
December 19, 1988, and will take effect ten days following the
date of its second reading.
Sincerely, '~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Chairman, Roanoke City School Board,
P. 0. ~ox 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. 0.
13145, Roanoke, Virginia 24031
Mr. Kit B. Kiser, Director of Utilities and Operations
Room 456 Municipol Building 215 Church Avenue SW P,4~noke Virginia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29404.
AN ORDINANCE to amend and reordain certain
the 1988-89 General and Capital Funds Appropriations.
VIRGINIA
sections of
THEREFORE, BE IT ORDAINED by the
Roanoke that certain sections of the 1988-89 General
Funds Appropriations, be, and the same are hereby,
reordained to read as follows, in part:
Council of the City of
and Capital
amended and
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds
Capital Fund
Appropriations
Education
Highland Park School
1) Transfer to Debt
Service Fund
2) Transfer to Capital
Projects Fund
3) Appr. from General
Fund
(1-2) .....................
(001-004-9310-9512)
(001-004-9310-9508)
(008-060-6066-9003)
$(204,081)
204,081
204,081
$11,394,346
9,474,468
$ 6,633,486
204,081
ATTEST:
City Clerk.
Roanoke, Virginia
December 12, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Property Acquisition
Highland Park School
The attached report was considered by the Water Resources
Committee at its regularly scheduled meeting on November 28, 1988. The
Committee recon~nends that Council:
Authorize the acquisition of property to be added to Highland
Park School property in accordance with the attached report,
and
Transfer $204t081 from General Fund Account No.
001-004-9310-9512 to Transfers to the Capital Projects Fund,
Account No. 001-004-9310-9508.
Respectfully submitt~
T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
School Superintendent
INTE P. DEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
THRU:
SUBJECT:
November 28, 1988
Members, Water Resource Committee
M~.~if'K~er, Dilr~tj~,,~(~ Utilities& Operations
W. Robert Herbert~ty Manager
PROPERTY ACQUISITION
HIGHLAND PARK SCHOOL
I. Background
A. Highland Park School was built in 1906. It is currently being com-
pletely renovated.
B. School Enrollment, when re-opened, will be 350 students.
School Site is currently 1.3796 acres in size (see attached site
plan). State standards for a new school with 350 students would
require a 7.5 acre site. This optimum size can not be achieved
in a developed neighborhood such as Old Southwest.
II. Current Situation:
Property at 422 Albermarle Avenue, S.W.~ Official Tax Map Number
1022802, has been for sale for some time. This property, 19,500
square feet in area, contains a nine (9) unit apartment develop-
ment consisting of two (2) structures, one containing six units,
one containing three units. This property has just been sold or
is under a sale contract agreement with a buyer other than the
City.
B. Physical condition of structures is very poor.
C. School Board had an independent appraisal prepared a year ago which
indicated a value of $156~000.00.
D. Demolition of structures on-site is estimated to cost $7~500.00.
Page 2
Highland Park School
III. Issues:
A. Need
B. Timing
C. Cost to City
D. Funding
IV. Alternatives:
A. Committee recommend to City Council that it:
Authorize the acquisition of property at 422 Albemarle Avenue
S.W., Official Tax No. 1022802, through negotiated purchase or
condemnation should it be necessary for a price of ~156,000.00;
ii. Authorize the demolition of the structures on the property at
an estimated cost of $7,500.00;
iii.
Authorize the construction of certain improvements to the pro-
perty at an estimated cost of ~20~581.00 (see attached
estimate);
iv. Authorize a contingency account of $20~000.00 for the
acquisition and demolition phases of the project;
v. Authorize the dedication of the property for school purposes
after acquisition
and appropriate a total of ~204,081.00 to a new account to be
established by the Director of Finance for Property Acquisition,
Highland Park School in the Capital Projects Fund.
1. Need for additional area of school site is met.
2o
Timing to accomplish acquisition, demolition and development of
new area while school renovations are taking place and school
is closed is met.
3. Cost to City is $204,081.00.
4. Funding is available in the FY88-89 adopted budget from Excess
Debt Service anticipated on the 1988 Bond Issue.
Page 3
Highland Park School
Committee not recommend to City Council that it authorize the acquisi-
tion of property at 422 Albemarle Avenue, S.E., for school purposes.
1. Need for addition to school site not met.
2. Timin$ to accomplish addition during school renovations not met.
3. Cost to City is zero.
4. Fundin~ is not an issue.
V. Recommendation: Committee recommend to City Council that it authorize the
acquisition of property to be added to Highland Park School property in accor-
dance with Alternative "A", and, transfer $204~081.00 from General Fund Account
No. 001-004-9310-9512 to Transfers to the Capital Projects Fund, Account No.
001-004-9310-9508.
KBK/RVH/fm
Attachments
CC:
City Attorney
Director of Finance
School Superintendent
BUDGET
2.
3.
4.
Development of Parking Adjacent to Highland Park School
Tax No. 1022802
Acquisition:
Demolition:
Contingencies:
Development:
Grading
Stone Base
Paving
Striping
Landscaping
Subtotal
Const. Cont.
Total:
(lO%)
$ 5,000.00
6,160.00
6,300.00
250.00
1~000.00
$18,710.00
1~871.00
$20,581.00
$156,000.00
7,500.00
20,000.00
20~581.00
$204,081.00
Or, ce of the Ci~ Clerk
December 21, 1958
File ~27-207
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ,'Jr. Herbert:
I am attaching copy of Ordinance No. 59406, authorizing the
extension of a sanitary sewer line through an existing public
utility easement in the Roanoke Centre for Industry and
Technology, upon certain terms and conditions, which Ordinance
No. 20406 was adopted by the Council of the City of Roanok~ on
first reading on Monday, December 12, 1988, also adopted by the
Council on second reading on Monday, Oecember 19, 1988, and will
take effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. Elmer C. Hodge, Roanoke County Administrator, P. O. Box
29800, Roanoke, Virginia 24018-0798
Mr. Clifford Craig, Utility Director, Roanoke County, P. 0.
~ox 29800, Roanoke, Virginia 24018-0798
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
~ir. Kit B. Kiser, Director of Utilities and Operations
I~:)om 456 Municipal Building 2'15 Church Avenue S.",~. P~)anoke Virg~nia 2401 t (708) q8'1-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 19th day of December, 1988.
No. 29406.
VIRGINIA,
AN ORDINANCE authorizing the extension of a sanitary sewer
line through an existing public utility easement in the Roanoke
Centre for Industry and Technology, upon certain terms and con-
ditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
Mayor and City Clerk are authorized to execute and attest,
respectively, in form approved by the City Attorney, the
appropriate documents authorizing the extension of a sanitary
sewer line through an existing 50' wide public utility easement
along the easterly boundary of the Roanoke Centre for Industry
and Technology for a distance of approximately 800 feet, to
include a connection or connections to premises located in the
City, said sanitary sewer line to be installed and maintained by
Roanoke County pursuant to appropriate agreement, as more par-
ticularly set forth in the report to this Council dated December
12, 1988.
ATTEST:
City Clerk.
61T'! ..... ':
Roanoke, Virginia
December 12, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Extension of Roanoke County Sanitary Sewer Line
Roanoke Centre for Industry & Technology (RCIT)
The attached report was considered by the Water Resources
Con~nittee at its regularly scheduled meeting on November 28, 1988. The
Con~nittee recommends that Council authorize the extension of a sanitary
sewer line through the RCIT in accordance with the attached report and
re-designate the approximately 800 foot length of the easement contain-
ing the sanitary sewer "Public Utility and Sanitary Sewer Easement".
Respectfully submitted,
Eli~z a~beth T~.' Bow~s, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
cc: City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
Traffic Engineer
Clifford Craig, Utility Director, Roanoke County
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
THRU:
SUBJECT:
November 28, 1988
Members, Water Resources Committee
Mr. W. Robert Herbe~"~ City Manager
EXTENSION OF ROANOKE COUNTY SANITARY SEWER LINE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY (RCIT)
I. Backsround
mo
City of Roanoke established a fifty (50) foot wide Public Utility
Easement (P.U.E.) along the easterly boundary of the RCIT when that
subdivision was recorded.
B. Public Utility Easement is now used by Appalachian Power Company,
with space remaining for other utilities should they be needed.
II. Current Situation:
County of Roanoke has requested the City's permission to install a
sanitary sewer line through the City's public utility easement for
a distance of approximately eight hundred (800) feet, entering the
City at the westerly end of Blueview Drive, N.E., travelling in a
northerly direction and re-entering the County just north of the
southeasterly corner of the Orvis property.
County Sanitary Sewer follows a natural drainage low along this
alignment. Any other alignment in the County to the east of this
would involve extensive excavation in order to maintain gravity
flow.
Co
P.U.E. are usually desisnated for use by the City-owned and franchised
utilities. City Council authority is needed in order to authorize use
of the P.U.E. by the Roanoke County-owned sewer line.
Do
County Utilities Department was asked by letter from Charles M.
Huffine, P.E., City Engineer, dated August 5, 1988, to provide ductile
iron pipe for portion of sewer line through City and to provide one
free sewer connection to future developer of industrial site the line
passes through (see attached letter).
i. Ductile iron pipe will be provided.
ii.
Free sewer connection, or, payment in lieu of, will be provided
subject to further negotiation regarding size of connection and
method of providing it.
Page 2
III. Issues
A. Need
B. Timin8
C. Cost to City
IV. Alternatives
Ao
Committee recommend to City Council that it authorize the extension
of a County of Roanoke sanitary sewer line into an existing fifty
(50) foot wide public utility easement along the easterly boundary
of the RCIT for a distance of approximately eight hundred (800) feet
extending in a northerly direction from the westerly end of Blueview
Drive, N.E
1. Need by Roanoke County to install sanitary sewer to serve
a portion of the County is met.
2. Timin~ to permit installation this fall is met.
3. Cost to City is zero.
Committee recommend that City Council refuse to authorize the exten-
sion of a Roanoke County sanitary sewer through an existing public
utility easement in the RCIT.
1. Need by Roanoke County to serve a portion of the County with
sanitary sewer is not met.
2. Timin~ to permit installation this fall is not met.
3. Cost to City is zero.
Recommendation: Committee recommend that Council authorize the extension
of a sanitary sewer line through the RCIT in accordance with Alternative
"A" and re-designate the approximately 800 foot length of the easement
containing the sanitary sewer "Public Utility and Sanitary Sewer
Easement".
WRH/KBK/fm
Attachment
CC:
City Attorney
Director of Finance
Director of Public Works
Traffic Engineer
Clifford Craig, Utility Director, Roanoke County
A Beauti[uIBcginning
U~LITYDEPARTMENT
November 10, 1988
Mr. Kit Kiser
City of Roanoke
Director of Utility Maintenance & Operatkns
Municiple Building Rocm 354
215 (~urch Street, SW
Roanoke, VA 24011
Re:
West Ruritan Road
Sanitary Sewer Extensio~
D~r Kit:
Pursuant to Paragraph VIII Page 23, Sectio~ B, 2,(b) of the March 17,
1972, Sewage Treatment Cc~tract, I am forwarding the attached plans of design
and location for approval.
The attached plan is for the construction 'of a County sanitary sewer
that will extend public sanitary sewer service from Route 460, through the
Colonial Trail Subdivision, and other undeveloped lands to a planned
subdivisioa located 2500 feet frcm Route 460 on West Ruritan Road.
As indicated on the plan, a portion of this sanitary sewer ~uuld be
located within the City of Roanoke and requires your approval as referenced
above. We have selected the route indicated since it goes in through
undeveloped land and within an area noted as a public utility easement. To
move the sewer line to a location within the County, would require the
needless destruction of ex/sting trees and shrubbery on residential property.
I am also requesting that you provide me any assistance you oan ~
expedite an answer to our request for an easement across City owned property
for this same sewer line. I would request that this rotter could be taken
care of on it's own merit and kept separate from the access to a possible
Industrial Park in the same area.
Timing on this uroject has become critical since the final approval for
the residential subdivision on West Ruritan Road will be held until the
sanitary sewer construction can be guaranteed. Therefore, I am designing an
alternate route for the sanitary sewer that will not require City plan
approval or easements in case a favorable decision is not received. This
alternate route may require the use of em/nent domain to secure at least one
of the easements. I plan to request Board approval to begin the e~inent
dc~ain proceedings for the alternate route at their November 22, 1988 meeting.
1206 KESSLER MILL ROAD - SALEM. VIRGINIA 24'153 . (703) 387-6104
Mr. Kit Kiser Page 2 No~ember 10, 1988
If City approval can be give~ for the design and ~m~.nt prior to the
November 22 ~=eting, please let me know. If not, I will proceed with both
r~utings to insure timely construction.
Sincerely,
Utility Director
Enclosure
Office of the City £ng~neer
August 5, 1988
Mr. Gary L. Robertson, P.E.
Assistant Utility Director
County of Roanoke
1206 Kessler Mill Road
Salem, VA 24153
Re: Sewer Extension
Dear Mr. Robertson:
The City Engineering Department has reviewed your request dated June 30,
1988 for your proposed sewer extension through City property in the Roanoke
Centre for Industry and Technology.
Please note the attached sewer map on which we have sketched (in orange) the
approximate location of your proposed Sewer extension as derived from the map you
had provided to us. We suggest that rather than create a new easement, you make
use of the existing, 50-foot public utility easement shown in green. In
exchange for granting this permission, the Sewer line shall be ductile iron
pipe, and in the event that future development of this site necessitates a con-
nection to this sewer line, the City would then receive a free connection.
If you agree to these conditions, please indicate by signing below.
County of Roanoke
Date
Please feel free to contact us if you have any questions. This or any ease-
ment through City property, is subject to approval of the City's Water Resources
Committee and Roanoke City Council.
CMH/RKB/kn
CC:
Sincerely,
Charles M. Huffine, P.E.
City Engineer
Kit B. Kiser, Director, Utilities & Operations
Brian J. Wishneff, Chief--Economic Development
Rol~rt K. Benstson, Traffic gnliueez ~
Room 350 Mun~ciool Building 215 Church AwL~ue 5 W Roanoke Virginia 24011 ~703J 081 273~
A Beauti[uIBegmn~ng
COUNTY ADMINISTRATOR
ELMER C HODGE
Messrs,~, Clark, Wishneff
EBRJr/a
September 8, 1988
Mr. W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, S. W.
Roanoke, Virginia 24011
BOARD Of SUPERVISORS
Dear Bob:
As you may be aware, Roanoke County will be extending sani-
tary sewer service to the Fralin and Waldron property adjoining
the City's Roanoke Centre for Industry and Technology. As part
of this construction, the County would need to utilize portion of
the public utility easement located on the City's property.
Attached is a copy of the plat showing the proposed location
of the sanitary sewer line through the public utility easement.
The County would appreciate the City's approval of utilizing this
portion of the 50-foot public utility easement for the construc-
tion of this line. The City's earliest approval would be appre-
ciated since the line is planned to be constructed this fall.
If you need any additional information, please let me know.
Elmer C. Hodge
County Administrator
wr
Attachment
BOX 29800 · ROANOKE. VIRGINIA 24018-0798 - (703) 772-2004