HomeMy WebLinkAboutCouncil Actions 11-28-88REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
November 28, 1988
2:00 p.m.
AGENDA FOR THE COUNCIL
Bowers
129379)
Call to Order -- Roll Call· All Present.
E. T. Burton
The invocation will be delivered by The Reverend Ch~x~
~XC~xR~X~X~. Pastor, Sweet
Union Baptist Church, Roanoke, Virginra.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Ma~or Noel C. Taylor.
C-1
CONSENT AGENDA (Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
~iOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMmeNDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
REGULAR AGENDA
3. Hearing of Citizens Upon Public Matters:
a. Request of Mr. Davis S. Luck to address Council with regard
to the $.25 zone fare charged by Valley Metro to passengers
riding buses from the City of Roanoke to the Veterans
Administration Medical Center in Salem, Virginia. Re~erred to
the General Manager of Valley Metro for study, report and
b. Request of Mr. Wayne G. Strickland, E~ecutive Director of
the Fifth Planning District Corr~ission, to address Council
with regard to recent activities of the Corr~ission.
Received and filed.
a. cont. recommendation to the Board of Directors, Greater
~ Roanoke Transit Company.
4. Petitions and Communications:
5. Repot
A communication from the Roanoke City School Board request-
ing appropriation of $17,800.00 for the Chapter II Instruc-
tional Strategies Program; $2,150.00 for the 1988-89
Scholastic Aptitude Test Preparation Program; and
$17,000.00 for the Chess Program. Adopted Ordinance No.
29379. (7-0)
ts of Officers:
City Manager: [City Manager presented a report with regard to
L~ graduate center for Virginia Tech. Adopted
Briefings: None~ Ordinance No. 29380. (7-0) Adopted
[0rdinance No. 29381 on first reading. (7-0)
Items Recommended for Action:
A report recommending approval of expenditures relating
to the City Administration's Fiscal Year 1988-89
Capital Maintenance and Equipment Replacement Program.
Concurred in recommendation.
A report recorrgnending authorization to file an applica-
tion for a Virginia Outdoors Fund grant with the Divi-
sion of Planning and Recreation Services, Corr~onwealth
of Virginia, in an amount not to exceed $300,000.00,
for certain park improvement proiects at five City
parks. Adopted Ordinance No. 2~38~. (7-0)
Director of Fin~hce:
A report reco~ending appropriation of $17,773.00 in
Litter Control Supplemental qrant funding which was
received from the Department of Waste Management, for
transfer to the Clean Valley Council, Incorporated.
Adopted Ordinance No. 29383. (7-0)
A report concurring in a report of the Bid Committee
recommending acceptance of certain bids for the
purchase of new trucks and related equipment; and
appropriation of funds therefor. Adopted Ordinance No.
29384 and Ordinance No. 29385. (6-0, Council Member
[....abstained from voting.
Reports
A financial report for
Received and filed.
of Committees:
the month of October, 1988.
Bowers
A report of the committee appointed to tabulate bids
received for construction of a Salt Storage Building at the
Public Works Service Center located at 1802 Courtland Road,
N. E., recorr~nending award of a contract to Dome Corporation
of America, in the amount of $110,679o00; and appropriation
of funds therefor. Council Member Robert A. Garland,
Chairman. Adopted Ordinance No. 29386 and Ordinance No.
29387. (7-0)
A report of the committee appointed to tabulate bids
received for replacement of the Read Road, N. E. bridge
over N & W Railway, recommending award of a contract to
Lanford Brothers Company, Inc., in the amount of
$662,801.00; and appropriation of funds therefor. Council
Member Robert A. Garland, Chairman. Adopted Ordinance No. ~?$~'
29389. (7-0)
(2)
7. Unfinished Business: None.
8. Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 29376, on second reading, authorizing execu-
tion of a deed releasing the City's reversionary interest
in certain property previously deeded by the City to the
Roanoke Regional Airport Corrgnission, upon certain terms and
conditions· Adopted Ordinance No. 29376. (7-0)
b. Ordinance No. 29378, on second reading, amending and reor-
daining certain sections of the 1988-89 General and Capital
Funds Appropriations, to provide for an appropriation of
funds to complete the Trinkle Buildings sale/transfer/lease
back transaction, Adopted Ordinance Po. 29378. {~-2, Council
Members Musser and Trout voting no, Council Member Bowers
Motions and Miscellaneous Business: kstained from voting.)
Inquiries and/or corr~nents by the Mayor and members of City
Council. '
Vacancies on various authorities, boards, commissions and
committees appointed by Council.
10. Other Hearings of Citizens:
Council concurred in the reappointment of Mr. Joseph J. Duetsch as
an at-large member of the Mental Health Services Board of Directors.
Reappointed Mr. Daniel E. Karnes to the Mental Health Services Board of
Directors.
Appointed the following persons:
Mr. Lawrence M. Taylor
Mr. Thomas N. Miller
Roanoke Neighborhood Partnership
Steering Committee
Youth Services Citizen Board
(3)
Office of ~e Ci~,' Cle~
November 28, 1988
The Honorable Vice-Mayor and
Hembers of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowies and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincere iy,
Noe !
Mayor
NCT: se
Room 456 Municipal Building 215 Church Avenue S W Roanoke. ~rg~nia 24011 (703) 981-2541
Office of the Ci~, CIe~
November 30, 1988
File #55
~r. Stephen A. Mancuso
General ~{anager
Valley Metro
P. O. ~ox 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
At a regular meeting of the Council of the City of Roanoke held
on Monday, November 28, 1988, Hr. Davis S. Luck expressed concern
with regard to the ~.25 zone fare charged by Valley ~etro to
passengers riding buses from the City of Roanoke to the Veterans
Administration Medical Center in Salem, Virginia.
On motion, duly seconded and unanimously adopted, the matter was
referred to you for study, report and recommendation to the Doard
of Directors af the Greater Roanoke Transit Company.
Sincerely,/.,,,~~. ~f~~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr. Davis S. l~uck, P. O. l~o~c 1062, Roanoke, Virginia 24005
Room 456 Munici~<~l Built, in9 215 C'~urch Avenue SW Roanoke ~rgtnia 24011 (703) 98t-254t
I?
REPORT OF CONTACT
VA Medical Center
NOT£: Th~rmm.~/ill~do~koron~w~er. Salem, VA 24153
LUCK, Davis 10/13/88 ~ 10:50 AM
P.O. Box 1062
Roanoke, VA 24005 344-8338
Mr. Davis Luck and I spoke this morning regarding his request to collect
statistics on Valley Metro passengers coming to and/or from the VA facility.
This request was made in order to provide Mr. Luck with statistics he feels
necessary to substantiate his concern with the appropriateness of the $0.25
zone charge initiated a few years ago.
Mr. Luck was advised that he would be allowed to conduct such a poll at the
bus stop in front of Building 2 during the week beginning October 17, 1988,
under the following condition: Boarded passengers are not to be approached.
Statistics are to be gathered without interaction with Valley Metro staff or
interfering with passengers waiting to board. The Medical Center reserves
the right to cancel the polling, in the event of complaints with respect to
the method used or purpose of this poll, and Mr. Meador, Chief, Police Section,
has been advised of the conditions of this agreement.
Mr. Luck was advised that I had spoken with Ms. Barbara Hartsel in the Incentive
Therapy Clinic and Mr. Phil Dalton, Acting Day Treatment Coordinator, since
Mr. Luck had indicated the possibility of getting assistance with his data
collection from patients in these programs.
Mr. Luck was further informed that his concern was an issue which was between
the citizens-at-large and local government, not the VAMC. We also discussed
the possibility of Mr. Luck sharing his concern with various Veterans Service
Organizations. I advised Mr. Luck that he would be provided a copy of this
rep6rt of contact.
PATRICIA B. CLARK, RRA
Offica of Chief of Staff Staff Assistant/COS
:uL ,,?? 19
U. S. GOVERNI4ENT PRINTING OFFICE : O 1986 - 169-803
October 3, 1988
Mr. Davis Luck
P. O. Box 1062
Roanoke, Virginia
24005
VALLEY METRO
P.O. Box 13247
Iklxdm, Yi. 24032
703-982.2222
Dear Mr. Luck=
Following our telephone conversation of this past week, I ·
am providing further explanation to your concerns regarding
the payment of zone fares charged to Valley Metro passengers
when they ride from the City of Roanoke into the City of
Salem, and specifically to the Veterans Hospital in Salem.
Valley Metro is owned by the City of Roanoke and provides bus
service within the City of Roanoke with funding provided by
local, state and federal subsidies. Service is provided
outside the City of Roanoke through contractual agreements
with other localities and entities. The current service to
Salem, including service to the Veterans Administration, is
provided under an agreement between the Greater Roanoke
Transit Company (Valley Metro) and the City of Salem. The
$ .25 zone fare is a part of this agreement and is used
by Salem to help pay for this service eztension, which is
beyond the Roanoke City jurisdictional boundary.
I have taken the liberty to copy this reply to Mr. Eugh
Davis, Administrator of the Veterans Hospital and to Mr.
Randolph Smith, Salem City Manager, so that they will be
aware of your concerns. .If they desire,.we will he.happy to
work with them to determine the feasibility of eliminating
the zone fare, as you have suggested.
I hope this information proves useful to you. Once again,
thank you for taking the time to share your comments with us.
I hope you will give us the pleasure and opportunity to serve
you again.
S~ncFely,
Dzr~ctoir ~ Service Planhino
and t Marketing
MGP/
C. Mr. Hugh Davis
Mr. Randolph M. Smith
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Office of ~e City Clerk
November 23, 1988
Mr. Davis S. Luck
P. 0. Box 1062
Roanoke, Virginia
24005
Mr. Randolph M. Smith
City Manager
City of Salem
P. 0. Box 869
Salem, Virginia 24153
Mr. Sloan H. Hoopes
Commander, Roanoke Valley
Veterans Council
2023 Maiden Lane, S. W.
Roanoke, Virginia 24015
Mr. Stephen A. Mancuso
General Manager
Valley Metro
P. O. Box 13247
Roanoke, Virginia 24032
Mr. Hugh Davis
Administrator, Veterans
Administration Medical
Salem, Virginia 24153
Center
Gentlemen:
Please be advised that the enclosed communication is included
on the agenda of the Council of the City of Roanoke for its
meeting on Monday, November 28, 1988, said Council meeting to
begin at 2:00 p.m. in the City Council Chamber, fourth floor of
the Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia.
Sincerely,
ifary F. Parker, CMC
City Clerk
MFP:se
Enc.
Room 456 Municipal Buildin~ 215 C'~urch Avenue S W Roanoke V~rg~nia 2401 t (703) 981-2541
November 23,
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
VALLEY METRO
Greater Roanoke Transit Company
P.O. Box 13247
Roanoke, Va. 24032
.. !OV i'988 ·
o OFFICE
For your information, I have been informed that Mr. Davis S.
Luck of Roanoke, Virgin£a, intends to address the GRTC Board of
Directors at the November 28, 1988, meeting. It is my under-
standing that Mr. Luck will be requesting the elimination of the
$0.25 additional charge made b7 the City of Salem for Valley
Metro service to the Veterans Administration facility. In this
letter, I hope to provide the Board with information that will be
useful in considering Mr. Luckts request.
B7 way of background, as 7ou are aware, at the time GRTC was
formed, only the City of ~oanoke chose to make a long-term finan-
cial commitment for the continuation of mass transportation ser-
vice. The City of Salem, ~oanoke County and the Town of Vinton
chose not to be mass transportation service providers but rather
to purchase whatever service they might need on an annual basis
from what eventually became GRTC. These municipalities have
contractually provided for service within their jurisdictions,
agreeing to pay 100~ of the cost of service purchased. As a part
of the contractual arrangement, these municipalities.have chosen
to impose certain additional fares or so-cal~ed "zone fares" to
help pay for service costs. The City of Salem, pursuant to
contract, has imposed a $0.25 zone fare for riders within the
Salem city limits, including service to the Veterans Adminis-
tration facility.
Mr. Luck is requesting that this $0.25 zone fare be elimi-
nated. It is my understanding that Mr. Luck has previously
addressed Salem City Council and has apparently been informed
that Salem is unwilling to drop its additional fare. Apparently,
Mr. Luck now intends to request that GETC agree to bear this
expense.
Board of Directors
Greater Roanoke Transit Company
November 23, 1988
Page 2
Although any attempt to lower transportation costs for those
in need is commendable, GRTC has always avoided favoring one par-
ticular group over another, striving to provide quality service
for its riders at the lowest feasible price. The service Mr.
Luck is concerned with is purchased by the City of Salem pursuant
to contract. The City of Salem has chosen to help fund the cost
of its service by use of the $0.25 zone fare. In the opinion of
your management, it is appropriate for the City of Salem and not
GRTC to decide how the City of Salem will pay for its contract
obligations.
I will be pleased to respond to any questions or comments you
may have or to provide you with aay additional information that
you may desire.
Respectfu. 1 ly submitted,
Stephen A. Mancuso
General Manager
SAM:sm
cc: W. Robert Herbert, Vice President of Operations
Kit B. Kiser, Vice President of Operations and Administration
Wilburn C. Dibling, Jr., General Counsel
Randy Smith, Salem City Manager
qr. Davis S. Luck
Office of the City Clerk
November 30, 1988
File #200
air. Wayne G. Strickland
Executive Director
Fifth Planning District Commission
P. O. Pox 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
Your report with regard to activities of the Fifth Planning
District Corr~ission, was before the Council of the City of
Roanoke at a regular meeting held on ?,londay, ?Iovember 28, 1988.
On motion, duly seconded and unanimously adopted, the report
was received and filed.
Sincerel~v,
Mary F. Parker, CMC
City Clerk
MFP:ra
Room456 M~nicipalBuilcling 215 C~urch Avenue SW Roanoke V]rg~nia24CI11 (703) 981-2541
MAYOR TAYLOR AND MEMBERS OF THE ROANOKE CITY COUNCIL. I WOULD
LIKE TO THANK YOU FOR ALLOWING ME THIS OPPORTUNITY TO REVIEW SOME
OF THE PLANNING DISTRICT'S RECENT ACTIVITIES.
YOUR PLANNING DISTRICT SERVES ITS MEMBER GOVERNMENTS IN VARIOUS
CAPACITIES. THE MAJOR FOCUS OF OUR WORK IS PROVIDING PLANNING
ASSISTANCE IN THE AREAS OF COMMUNITY DEVELOPMENT, TRANSPORTATION,
ECONOMIC DEVELOPMENT AND ENVIRONMENT.
AS A CENTER FOR INFORMATION ABOUT THIS REGION, WE ALSO RECEIVE
INFORMATION REQUESTS FROM BUSINESS GROUPS, NON-PROFIT
ORGANIZATIONS, AND STATE AND FEDERAL AGENCIES. WE SEE THIS AS A
KEY ROLE IN HELPING TO PROMOTE IMPROVEMENTS TO THE ROANOKE
VALLEY.
I WOULD LIKE TO BRIEFLY REVIEW SOME OF OUR RECENT ACTIVITIES.
THE ACTIVITIES ARE CATEGORIZED UNDER COMMUNITY DEVELOPMENT,
TRANSPORTATION, ECONOMIC DEVELOPMENT, AND ENVIRONMENT.
1
COMMUNITY DEVELOPMENT
AT THE REQUEST OF COUNCILMAN BOWERS, ONE OF ~ ROANOKE CITY~&
REPRESENTATIVE~ ON THE COMMISSION, THE PDC, IN CONJUNCTION
WITH THE COUNCIL OF COMMUNITY SERVICES, CONDUCTED A STUDY OF
GROUP HOMES IN THE REGION. THIS STUDY FOCUSED ON SEVERAL
ISSUES RELATED TO THE SITING OF GROUP HOMES. THE STAFF
CAREFULLY REVIEWED 21 STUDIES FROM THROUGHOUT THE U.S. AND
CANADA TO DETERMINE THE TYPES OF IMPACTS RELATED TO THE
LOCATION OF GROUP HOMES IN NEIGHBORHOOD SETTINGS. A SURVEY
OF GROUP HOME PROVIDERS WAS ALSO CONDUCTED TO ANALYZE THE
EXISTING AND FUTURE NEEDS OF THOSE RESIDING IN GROUP HOMES.
AS A PART OF THIS STUDY, ROANOKE COLLEGE'S CENTER FOR
COMMUNITY RESEARCH CONDUCTED A DOOR-TO-DOOR SURVEY OF
CITIZENS' PERCEPTIONS OF GROUP HOMES. SOME GENERAL COSTS
AND BENEFITS RELATED TO GROUP HOMES WERE ALSO EXAMINED. THE
RESULTS OF THIS STUDY HAVE BEEN MAILED TO ELECTED OFFICIALS,
ADMINISTRATIVE STAFF, SOCIAL SERVICES DEPTS., AND GROUP HOME
PROVIDERS.
AT THE REQUEST OF THE CITY'S COMMUNITY PLANNING DEPARTMENT,
THE PDC ALLOCATED ONE STAFF MEMBER THIS YEAR TO WORK
SPECIFICALLY WITH THE CITY'S STAFF TO ASSIST IN SPECIALIZED
RESEARCH AND IN THE NEIGHBORHOOD PARTNERSHIP PROGRAM.
A SPECIAL STUDY WAS CONDUCTED DURING THE SPRING OF 1988
WHICH LOOKED AT ZONING AND LAND USE ISSUES RELATED TO THE
ROBERTS ROAD AREA IN THE CITY.
THE PDC HAS CONDUCTED EXTENSIVE BACKGROUND RESEARCH TO
ASSIST THE CITY IN UPDATING ITS SUBDIVISION ORDINANCE. IN
REWRITING THE ORDINANCE, THE PDC WAS ATTEMPTING TO HELP
ELIMINATE ANY POSSIBLE INCONSISTENCIES AND TO INCORPORATE
INNOVATIVE NEW CONCEPTS INTO THE ORDINANCE. ANOTHER PURPOSE
BEHIND OUR RESEARCH WAS TO ENSURE THAT THE ORDINANCE UPDATE
CONFORMED TO THE CODE OF VIRGINIA.
PDC STAFF WAS HEAVILY INVOLVED IN ASSISTING THE COMMUNITY
PLANNING DEPT. IN ITS NEIGHBORHOOD PLANNING FOR THE
HERSHBERGER HILLS AND GREATER DEYERLE NEIGHBORHOODS. THE
PDC STAFF PROVIDED ASSISTANCE BY FACILITATING NEIGHBORHOOD
MEETINGS, PARTICIPATING IN STAFF PLANNING, PROVIDING
BACKGROUND RESEARCH, AND WRITING SECTIONS OF THE
NEIGHBORHOOD PLANS. THE STAFF ALSO PROVIDED BACKGROUND
RESEARCH FOR THE SOUTH ROANOKE NEIGHBORHOOD PLAN.
WE ASSISTED THE COMMUNITY PLANNING DEPT. AND TOTAL ACTION
AGAINST POVERTY WITH THE DESIGN AND IMPLEMENTATION OF A
SUPERMARKET SURVEY IN NORTHWEST ROANOKE CITY. THE PDC STAFF
ASSISTED BY HELPING TO DESIGN THE SURVEY INSTRUMENT, BY
WORKING ON THE LOGISTICS FOR IMPLEMENTING THE SURVEY, BY
PROVIDING AN ORIENTATION FOR SURVEY VOLUNTEERS, BY
CONDUCTING THE COMPUTER ANALYSIS OF SURVEY RESULTS, AND BY
AIDING IN THE INTERPRETATION OF SURVEY RESULTS.
2
COMMUNITY DEVELOPMENT (CONT ' D)
THE PDC HAS WORKED CLOSELY WITH THE CITY'S ENGINEERING DEPT.
AND COMMUNITY PLANNING DEPT. IN THEIR EFFORTS TO INVESTIGATE
AND EVALUATE VARIOUS COMPUTERIZED FACILITIES MAPPING
PROGRAMS AND GEOGRAPHIC INFORMATION SYSTEMS. WE USED THE
PDC'S MICROCOMPUTER BASED GIS TO ILLUSTRATE THE POSSIBLE
USES OF THIS TYPE OF COMPUTERIZED INFORMATION AND MAPPING
SYSTEM FOR VARIOUS DEPARTMENTS WITHIN THE CITY. IN 1987 WE
DEVELOPED A DEMONSTRATION MAPPING PROJECT FOR THE OLD
SOUTHWEST NEIGHBORHOOD. WE ALSO USED THE PDC'S MAPPING
SYSTEM IN THE ROBERTS ROAD NEIGHBORHOOD STUDY. FURTHERMORE,
WE HAVE TRANSFERRED THE CITY'S NEIGHBORHOOD MAP INTO
COMPUTER READABLE FORM SO THAT WE CAN PROVIDE GREATER
SUPPORT TO THE COMMUNITY PLANNING DEPT. IN ITS NEIGHBORHOOD
PLANNING PROCESS.
TWO YEARS AGO THE PLANNING DISTRICT INITIATED A SERIES OF
PLANNING SEMINARS FOR LOCAL PLANNING COMMISSIONERS AND STAFF
PLANNERS. THE PURPOSE OF THESE SEMINARS WAS TO OFFER
SPECIALIZED TRAINING ON VARIOUS TOPICS RELATED TO LOCAL
PLANNING. TO DATE THESE SEMINARS HAVE COVERED ISSUES SUCH
AS COMPREHENSIVE PLANNING, INNOVATIVE ZONING TECHNIQUES,
HAZARDOUS WASTE, GROUNDWATER PROTECTION, AND THE DUTIES AND
RESPONSIBILITIES OF THE BOARD OF ZONING APPEALS. THESE
SEMINARS FULFILL TWO NEEDS: (1) IT KEEPS LOCAL PLANNING
COMMISSIONERS ABREAST OF NEW IDEAS IN THE FIELD OF PLANNING,
AND (2) IT REDUCES THE TRAINING COSTS OF OUR MEMBER
GOVERNMENTS SINCE LOCAL PLANNERS CAN ATTEND MEETINGS IN THE
ROANOKE AREA AND DO NOT HAVE TO TRAVEL TO OTHER PARTS OF
THE STATE FOR TRAINING.
THROUGH ITS SUBSCRIPTION TO THE AMERICAN PLANNING
ASSOCIATION'S PLANNING ADVISORY SERVICE, THE PDC STAFF HAS
BEEN ABLE TO PROVIDE EXTENSIVE BACKGROUND INFORMATION ON
VARIOUS TOPICS TO THE COMMUNITY PLANNING DEPT. AND THE
CITY'S HOUSING B~A~I~I~.
OTHER CITY DEPARTMENTS WHICH USE OUR INFORMATION RESOURCES
INCLUDE: THE HEALTH DEPT., SOCIAL SERVICES, GRANTS
COMPLIANCE OFFICE, ROANOKE CITY SCHOOLS, PARKS AND
RECREATION , AND THE OFFICE OF MANAGEMENT AND BUDGET.
WE ALSO PROVIDE COMMUNITY DEVELOPMENT INFORMATION AND CENSUS
DATA TO NUMEROUS NON-PROFIT ORGANIZATIONS WHICH SERVE THE
CITY SUCH AS, THE LEAGUE OF OLDER AMERICANS, TOTAL ACTION
AGAINST POVERTY, AND THE AMERICAN RED CROSS.
3
T~.a. NSPORTATION
PDC PROVIDED TECHNICAL AND FINANCIAL ASSISTANCE TO VALLEY
METRO. WE ASSISTED VALLEY METRO WITH SEVERAL PROJECTS THIS
YEAR.
IN 1987 THE PDC COMPLETED A CORRIDOR STUDY OF U.S. ROUTE 460
FROM llTH STREET TO THE ROANOKE CO.-BOTETOURT CO. BOUNDARY.
THE STUDY IDENTIFIED THE CAUSE OF TRAFFIC CONGESTION ALONG
THIS MAJOR THOROUGHFARE AND RECOMMENDED IMPROVEMENTS TO
MAINTAIN THE QUALITY OF TRAVEL SERVICE. MR. ROBERT BENGSTON
OF ROANOKE CITY'S ENGINEERING DEPT. IS THE CHAIRMAN OF THE
PDC'S TRANSPORTATION TECHNICAL COMMITTEE.
* IN 1987 WE ASSISTED VALLEY METRO WITH ITS RIDERSHIP SURVEY.
,~k~O ASSIST IN TRANSIT SERVICE EVALUATION AND ASSIGNMENT OF
~ SMALLER BUSSES TO LOW RIDERSHIP ROUTES WHICH SHOULD HELP TO
'~9' MAKE SERVICE TO THESE ROUTES MORE COST EFFECTIVE.
IN 1987 OUR TRANSPORTATION DIVISION PUBLISHED THE REGIONS
FIRST PUBLIC TRANSPORTATION GUIDE. THIS GUIDE WAS JUST
UPDATED RECENTLY. THE GUIDE IS DISTRIBUTED TO NUMEROUS
ORGANIZATIONS FREE OF CHARGE TO ENCOURAGE GREATER USE OF
PUBLIC TRANSPORTATION.
IN 1987 WE PROVIDED TECHNICAL AND FINANCIAL ASSISTANCE TO
VALLEY METRO IN ON-GOING PLANNING OF ITS RIDESHARING
PROGRAM.
IN 1987 WE ASSISTED VALLEY METRO IN PREPARING A DEMOGRAPHIC
ANALYSIS OF USERS OF PUBLIC TRANSIT. SPECIFICALLY, THE
INTENT WAS TO IDENTIFY AND ANALYZE VALLEY METRO RIDER AND
NON-RIDER CHARACTERISTICS. FURTHERMORE, WE ALSO PROVIDED A
LISTING OF NAMES AND ADDRESSES OF GROUPS WHICH VALLEY METRO
COULD USE IN PROMOTING ITS TRANSIT SERVICE.
IN 1986 WE CONDUCTED A STUDY OF THE TRANSPORTATION NEEDS OF
THE ELDERLY AND HANDICAPPED TO IDENTIFY THE TYPES OF
TRANSPORTATION SERVICES NEEDED BY THESE GROUPS AND TO NOTE
DISCREPANCIES BETWEEN SERVICES NEEDED AND EXISTING SERVICES.
4
ECONOMIC DEVELOPMENT
~&CURRENTLY ASSISTING THE CITY'S ECONOMIC DEVELOPMENT OFFICE
IN ORGANIZING AND CONDUCTING A STATISTICAL ANALYSIS REQUIRED
FOR RENEWAL OF THE CITY'S URBAN ENTERPRISE ZONE DESIGNATION.
THE PDC ALSO PROVIDED SIMILAR ASSISTANCE WHEN THE URBAN
ENTERPRISE ZONE WAS INITIALLY DESIGNATED IN THE EARLY
1980'S.
THE PDC PLAYED A KEY ROLE IN ESTABLISHING A REVOLVING LOAN
FUND TO SERVE PART OF ROANOKE CITY (EDA'S SPECIAL IMPACT
AREA). THE 5TH PDC IS DEVELOPING THE REVOLVING LOAN FUND IN
CONJUNCTION WITH TWO OTHER PLANNING DISTRICTS AND THE
SOUTHWEST VA. COMMUNITY DEVELOPMENT FUND. APPROXIMATELY
$200,000 IS AVAILABLE FOR POTENTIAL BUSINESS START-UP AND
EXPANSION IN THE 5TH PLANNING DISTRICT. IF LOAN
APPLICATIONS MOVE RAPIDLY, THIS AMOUNT COULD BE INCREASED BY
ANOTHER $200,000 IN TWO YEARS. THE RLF SHOULD BE ORGANIZED
AND READY TO SUPPORT LOCAL BUSINESS DEVELOPMENT BY THE FIRST
OF NEXT YEAR.
THE PDC OPERATES THE WESTERN VIRGINIA DEVELOPMENT COMPANY
WHICH PROVIDES FINANCING THROUGH THE 504 SBA LOAN PROGRAM.
WE HAVE PROVIDED EXTENSIVE SUPPORT TO MR. WISHNEFF'S STAFF
OVER THE YEARS. HIS STAFF RECOGNIZES THAT IF THEY REQUIRE
ANY STATISTICAL DATA, WE ARE ONLY A PHONE CALL AWAY.
WE HAVE ALSO PROVIDED RESEARCH SUPPORT TO THE REGIONAL
PARTNERSHIP IN ITS VARIOUS ECONOMIC DEVELOPMENT EFFORTS.
THE PDC WORKED CLOSELY WITH THE PARTNERSHIP'S STAFF IN
PREPARING STATISTICAL PROFILES AND GRAPHICS FOR ITS RECENT
STRATEGIC PLANNING MEETING.
AT THE REGIONAL SCALE, PDC STAFF MEMBERS SERVED ON THE
STATISTICAL COMMITTEE OF THE BLUE RIDGE REGION OF VIRGINIA
TO ASSIST THIS GROUP IN ITS MARKETING ACTIVITIES OF THIS
REGION. IN 1986 THE PDC PREPARED A REGIONAL TOURISM
BROCHURE ENTITLED WEST OF THE BLUE RIDGE AS OF JUNE,
1988, WE HAD MAILED APPROXIMATELY 30,000 OF THESE BROCHURES
TO VARIOUS SITES WITHIN VIRGINIA AND THE NATION.
WE HAVE ALSO PROVIDED RESEARCH SUPPORT TO ORGANIZATIONS SUCH
AS THE ROANOKE VALLEY CHAMBER OF COMMERCE AND DOWNTOWN
ROANOKE INC. IN THEIR EFFORTS TO ENCOURAGE ECONOMIC GROWTH
IN THE CITY.
5
ENVI RON~(ENT
IN 1985 THE PDC COMPLETED A STORMWATER MANAGEMENT
FEASIBILITY STUDY FOR THE ROANOKE VALLEY. THIS STUDY
PROMOTED MUCH DISCUSSION ABOUT VARIOUS WAYS STORMWATER
MANAGEMENT COULD BE APPROACHED ON A REGIONAL LEVEL.
IN CONJUNCTION WITH THE FOUR LOCAL PLANNING COMMISSIONS IN
THE ROANOKE VALLEY, THE PLANNING DISTRICT HAS INITIATED A
STUDY OF THE ROANOKE RIVER CORRIDOR. THE NEED FOR THIS TYPE
OF STUDY AROSE OUT OF MEETINGS IN 1987 BETWEEN LOCAL
PLANNING COMMISSION CHAIRMEN AND STAFF PLANNERS. SINCE
THESE EARLY DISCUSSIONS, THE SCOPE OF THE PROJECT HAS BEEN
EXPANDED. THE LOCAL PLANNING COMMISSION CHAIRMEN REQUESTED
THAT PLANNING DISTRICTS 4, 11, AND 12 BE ASKED TO
PARTICIPATE SO THAT THE STUDY COULD ENCOMPASS FROM THE
HEADWATERS OF THE ROANOKE RIVER TO SMITH MOUNTAIN LAKE. ALL
PLANNING DISTRICTS AND THE JURISDICTIONS OF MONTGOMERY
COUNTY, BEDFORD COUNTY AND FRANKLIN COUNTY HAVE EXPRESSED AN
INTEREST IN PARTICIPATING IN THE STUDY. THE RESULTS OF THIS
STUDY ARE EXPECTED TO PROVIDE THE CITY WITH A COMPUTERIZED
DATABASE, MAPS AND BACKGROUND REPORT ON EXISTING CONDITIONS
AND RECOMMENDATIONS ON AESTHETIC, ENVIRONMENTAL, LAND USE,
AND LEGAL/INSTITUTIONAL CONSIDERATIONS CONCERNING LAND NEAR
THE RIVER CORRIDOR.
6
I HOPE THIS REVIEW OF RECENT PDC ACTIVITIES HAS GIVEN YOU WITH A
GOOD OVERVIEW OF THE MANY SERVICES THE PLANNING DISTRICT PROVIDES
TO THE CITY. WE WILL ALWAYS TRY TO BE RESPONSIVE TO YOUR NEEDS
AND WE HOPE THAT YOU AND YOUR ADMINISTRATIVE STAFF WILL CONTINUE
TO LOOK TO US FOR ASSISTANCE IN THE FUTURE.
7
Fifth Planning-District Commission
145 West Campbell Avenue P.O. BOx 2569 Roanoke, Virginia 24010 (703) 343-4417
November 22, 1988
Mrs. Mary F. Parker, CMC
City Clerk
Roanoke Municipal Building
Room 456
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Mrs. Parker:
I would like to request time on the Roanoke City Council agenda for
November 28 to provide Council members an overview of the recent activities of
the Fifth Planning District Commission. As you mentioned in our November 22
telephone conversation, the Council's agenda may be very tight, so be assured
I will keep this in mind when preparing my remarks. Thank you for your
consideration in this matter.
Sincerely,
Wayne G. Strickland
Executive Director
WGS:jlp
Alleghany County · Botetourt County · Craig County · Roanoke County
City of Clifton Forge · City of Covington · City of Roanoke · City of Salem · Town of Vinton
Office of ,"he Ci,~, Cler~
November 30, 1988
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Air. Schlanger:
I am attaching copy of Ordinance No. 29379, amending and reor-
daining certain sections of the 1988-89 Grant Fund Appropriations
providing for the appropriation of $17,800.00 for the Chapter II
Instructional Strategies Program; $2,150.00 for the 1988-89
Scholastic Aptitude Test Preparation Program; and $17,000.00 for
the Chess Program, which Ordinance No. ~Q379 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, November 28, 1988.
Sincere ly, ,'g
~.~ary F. Parker, CMC
City Clerk
MFP: r a
Enco
pc:
Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Chairman, Roanoke City School Board,
P. O. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools~ P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room456 MunicipalBuilc~incj 215 C"~hurch Avenue SW Roanoke ~rg,nia24011 (703) 981-254'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of November, 1988.
No. 29379.
AN ORDINANCE to amend and reordain certain sections of
the 1988-89 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS,
Government of the
exist.
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Education
Chapter II Instructional Strategies (1-7) ..........
SAT Preparation 1988-89 (8-9) ......................
Chess Program (10-13) ..............................
Revenue
Education
Chapter II Instructional Strategies (14) ...........
SAT Preparation 1988-89 (15) .......................
Chess Program (16) .................................
4
5
6
7
8
Stipends
Consultant
Services
Inservice Educ.
Social Security
Field Trips
Supplies
Equipment
Instructional
Services
(035-060-6224-6213-0313) $ 1,500
(035-060-6224-6213-0381) 1,000
(035-060~6224-6213-0587) 6,325
(035-060-6224-6213-0201) 475
(035-060-6224-6213-0583) 2,500
(035-060-6224-6213-0614) 3,000
(035-060-6224-6213-0821) 3,000
(035-060-6946-6447-0313) 2,000
150
9) Social Security (035-060-6946-6447-0201)
10) Teacher
Stipends (035-060-6947-6202-0313)
11,162
$17,595,701
17,800
2,150
17,000
$17,595,701
17,800
2,150
17,000
11) Social Security (035-060-6947-6202-0201) $ 838
12) Field Trips (035-060-6947-6202-0583) 3,000
13) Supplies (035-060-6947-6202-0614) 2,000
14) Federal Grant
Receipts (035-060-6224-1102) 17,800
15) Fees (035-060-6946-1103) 2,150
16) Contributions (035-060-6947-1103) 17,000
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
November 28, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request for Appropriations
I have reviewed the attached request to appropriate
grant funds and other funds for the School Board. The Chapter II
Instructional Strategies program, SAT Preparation program, and
Chess program are funded with 100% federal funding, fees, or
contributions. No local matching funds are required.
I recommend that you concur with this request of the
School Board.
JMS/kp
Attachment
'~l James M. Turner, Jr.. Chairman
Sallye T. Coleman, Vice Chairman
Donald Bartol
Roanoke
Cil:¥ School Board
P.O ~ox 13105, Roanoke, Virginia ~4031
Marilgn C. Curtis
Edwin FI. Feinour
Velma B. Seil~
t~Llilllam U.Ihite, Sr.
Frank P. Tota, Superini:end~nt
Richard L. Melle¥, Cle.'k of I:he Board
· 70~-981-2~81
November 16, 1988
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of November
15, 1988, the School Board respectfully requests City Council to appropriate
funds to the following school accounts:
Grant No. 6224-
$17,800 for the Chapter II Instructional Strategies
program to provide for the development of strategies
to improve test scores for elementary students. The
program is one hundred percent reimbursed by federal
funds.
Grant No. 6946-
Grant No. 6947-
$2,150 for the 1988-89 SAT Preparation program to
provide funds from student fees for instruction to
prepare students for the Scholastic Aptitude Test.
$17,000 for the Chess Program to pay for chess inI
struction and participation in tournaments. A contri-
bution has been received for the program.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
rr. W. Robert Herbert
r. Wilburn C. Dibling
· Joel M. Schlanger (with accounting details)
Excellence in Education
ROANOKE CITY SCHOOl, BOARD
Roanoke, Virginia
APPROPRIA?ION REQUEST
Chapter II Instructional Strategies 1988-89
6224
035-060-6224-6213-0313
035-060-6224-6213-0381
035-060-6224-6213-0587
035-060-6224-6213-0201
035-060-6224-6213-0583
035-060-6224-6213-0614
035-060-6224-6213-0821
Appropriation Unit Z2L
Stipends
Consultant Services
Inservice Education
Social Security
Field Trips
Supplies
Equipment
$ 1,500.00
1,000o00
6,325.00
475.00
2,500.00
3,000.00
3,000.00
$ 17,800.00
035-060-6224-1102
Federal Grant Receipts
$ 17,800.00
The Chapter II Instructional Strategies program will provide for the
development of strategies to improve test scores for elementary students. The
program will be reimbursed one hundred percent by federal funds. The program
will end September 30, 1989.
November 15, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
SAT Preparation 1988-89
6946
035-060-6946-6447-0313
035-060-6946-6447-0201
Appropriation Unit Z98
Instructional Services
Social Security
$ 2,000.00
150.00
2,150.00
035-060-6946-1103
Fees $ 2,150.00
The SAT Preparation program for 1988-89 will provide funds from student fees
for instruction to prepare students for the Scholastic Aptitude Test. The
program will end June 30, 1989.
November 15, 1988
RO.~OKE CITY SCHOOl, BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Chess Program 1988-89
6947
035-060-6947-6202-0313
035-060-6947-6202-0201
035-060-6947-6202-0583
035-060-6947-6202-0614
Appropriation Unit Z99
Teacher Stipends
Social Security
Field Trips
Supplies
11,162.00
838.00
3,000.00
2,000.00
$ 17,O00.00
035-060-6947-1103
Contributions $ 17,000.00
The Chess Program will pay for chess instruction and participation in
tournaments. A contribution has been received for the program. The program
will end June 30, 1989.
November 15, 1988
Office of the City Cter~
November 30, 1988
File ~60-258
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ,~fr. Schlanger:
I am attaching copy of Ordinance No. 29380, amending and reor-
daining certain sections of the 1958-89 Capital Fund
Appropriations, providing for the appropriation of $250,000.00,
in connection with location of the Virginia Tech Graduate Center
in downtown Roanoke, which Ordinance No. 29380 was adopted by the
Council of the City of Roanoke at a regular meeting held on
~fonday, November 28, 1988.
Sincere ly, ~~
~ary ~. Parker, C~C
City Clerk
~.{FP: r a
Eric.
pc:
Mr. W. Robert ~erbert, City ~anager
Mr. William F. Clark, Director of Public Works
Mr. Brian J. Wishneff, Chief of Econor~ic Development
~r. Kit B. Kiser, Director of Utilties and Operations
Room 456 Municipal Building 215 Church A~,~nue S W Roanoke V~rg;nia 24011 (703) 981-254t
AN ORDINANCE
the 1988-89 Capital
emergency.
WHEREAS, for
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of November, 1988.
No. 29380.
to amend and reordain certain sections of
fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 Capital fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ADpropriations
General Government $13,402,977
Municipal Parking Garage (1) ....................... 250,000
Revenue
Miscellaneous Accts. Receivable - Virginia Tech (3)
Miscellaneous Revenue - Virginia Tech (4) ..........
1) Appr. from Third
Party (008-002-9615-9004) $250,000
2) Misc. Revenue -
Virginia Tech (008-008-1234-1086) 250,000
3) Misc. Accts. Rec.
- Virginia Tech (008-1237) 250,000
$ 250,000
250,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
November 28, 1988
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
I. Background
Need for a Graduate Center for the citizens of the Roanoke
Valley was identified two years ago by the Jefferson High
School Comittee.
B. The State initially designated Virginia Western to begin the
activities to act as a broker between universities in the
state and business and individual needs in the Roanoke Valley.
Co
Virginia Tech, under the leadership of Dr. James McComas, has
recently announced that they will be taking over that function
from Virginia Western.
Virginia Tech is working with the University of Virginia,
Radford University, Roanoke College, Hollins College and many
others, as a lead agency in getting them to work towards
providing credit and non-credit courses for the citizens of
the Roanoke Valley.
II. Current Situation
Virginia Tech is desirous of getting in identifiable space as
soon as possible. They feel that it is important that the
Graduate Center have a visible identity if they are going to
succeed in marketing classes to the citizens and businesses in
the greater Roanoke Valley.
Virginia Tech, working with the City's Office of Economic
Development, has identified the space in the Church Avenue
Garage, formerly occupied by Macado's, as a space they feel
they can get into relatively quickly and provides the
visibility they desire for marketing purposes.
Expectations are that this relationship with Virginia Tech
will blossom into bigger and better developments for downtown,
and have a tremendous impact for the future.
Members of Council
November 28, 1988
Page 2
D. The main components of the attached agreement are as follows:
1. The term of the lease would begin March 1, 1989.
2. The building would be rent free for the first two years
with an option to extend the lease by three years at
$7.00 per square foot.
3. The City would plan and contract for improvements to be
made in the space (approximately $250,000). Virginia
Tech will reimburse the City for all expenses related to
improving the space.
4. Virginia Tech will pay for janitorial services and all
utilities.
5. Even if the lease would be disapproved by the State, all
costs incurred by the City would be reimbursed by
Virginia Tech.
6. Six parking permits will be provided in the Church Avenue
Garage at market rate.
Issues
A. Cost.
B. Education.
C. Economic Development.
D. Future developments.
Recomendations
Alternative A
Authorize the City Manager to enter into the attached letter of
agreement with Virginia Tech and a lease to be negotiated with the
Commonwealth of Virginia. Appropriate $250,000 to an account to be
established by the Director of Finance for the renovation of 111 to
117 Church Avenue and the establishment of an accounts receivable
for the same amount for reimbursement from Virginia Tech.
A. Cost to the Cit~ will be zero in that Virginia Tech will pay
for all expenses incurred on the space. These permanent
improvements will add substantial value to the space.
B. Economic development impact will be great in that hundreds of
students will be coming into the space on a daily basis,
eating and shopping in downtown Roanoke.
III.
IV.
Members of Council
November 28, 1988
Page 3
Education o~ortunities for credit and non-credit will be
provided by the various universities in this space. There
should also be opportunities for relationships between the
Graduate Center and the City School, with the possibility of a
shared computer.
Do
Future development involving Virginia Tech and related to
other major projects in downtown is tremendous. We view this
as a first investment in a long future relationship with
Virginia Tech and the other universities.
Alternative B
DO not authorize the City Manager to enter into the attached letter of
agreement with Virginia Tech and lease with the Coma~onwealth of
Virginia.
A. Cost would not be a factor.
B. Economic development opportunity would be missed.
Education o~ortunit¥ would probably be provided somewhere
else in the Valley.
Future development opportunities involving the City of Roanoke
and Virginia Tech would be greatly harmed.
Recommend Alternative A. Authorize the City Manager to enter into
the attached letter of agreement with Virginia Tech and a lease to
be negotiated with the Commonwealth of Virginia. Appropriate
$250,000 to an account to be established by the Director of Finance
for the renovation of 111 to 117 Church Avenue and the
establishment of an accounts receivable for the same amount for
reimbursement from Virginia Tech.
WRH/BJW: kds
cc:
Sincerely,
W. Robert Herbert
City Manager
wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
Brian J. Wishneff, Chief of Economic Development
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
VIRGINIA POLYTECHNIC INSTITUTE
Office of Leased Property Management
205 South Main Street
(703) 961-7562
AND
A LAND-GRANT UNIVERSITY
STATE UNIVERSITY
Blacksburg, Virginia 24061
November 22, 1988
Mr. W. Robert Herbert, City Manager
City of Roanoke
Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Dear Mr. Herbert:
Virginia Polytechnic Institute and State University (VPI&SU) is in-
terested in occupying approximately 7,000 square feet of space located at
111 to 117 Church Street, Roanoke. This space is adjacent to City School
and will be used for the purpose of establishing a Graduate and'Continu-
ing Education Center in cooperation with other universities.
It is agreed that the City of Roanoke and VPI&SU will enter into a
lease subject to the Division of Engineering and Buildings and the State
Council of Higher Education approval.
The City of Roanoke desires to encourage the establishment of this
Center for the benefit of its citizens. Therefore, the City will ac-
tively promote the Center's programs and participate in assessment
studies and similar activities to identify desired courses and other cur-
riculum needs.
VPI&SU will occupy the space rent free for a term of two years be-
ginning on March I, 1989 and terminating on February 28, 1991. Also, the
City agrees to provide an option to renew the lease for a period of up to
three years and at a rate not to exceed $7.00 per square foot annually,
the rate to be negotiated on or before June 30, 1990.
The City will allow free parking after 5:00 p.m. on weekdays and at
any hour on weekends when classes are in session in the parking facility
on the floors immediately above the space in question. Lights will be
provided during evening class hours at the Center for those using the
parking ramp. The City will provide six parking permits at market rate
for Center employees from 8:00 a.m. to 5:00 p.m. daily.
VPI&SU will plan a physical arrangement appropriate to the desired
program and will furnish the space. They will do so in consultation
Page 2
W. Robert Herbert
November 22, 1988
Letter of Agreement
with their academic partners (University of Virginia and Radford Univer-
sity). It shall be VPI&SU's responsibility to finance the remodeling and
furnishing of the Center.
The City shall employ their own planning, contracting and purchasing
system to effect the desired refurbishing. VPI&SU will reimburse them
for such costs as per the item above. VPI&SU will reimburse the City for
completed renovation should lease approval by the state not be forthcom-
ing.
VPI&SU shall establish an administrative presence for the Center by
January 1, 1989 which shall consist of a Director for the Center and such
clerical/technical support as is required. They shall do so in consulta-
tion with their academic partners and others, if appropriate.
VPI&SU shall be responsible for all utilities and custodial service
and supplies during the 24-month term. Building maintenance will be the
responsibility of the City of Roanoke.
VPI&SU shall not be liable for damage or loss to either the person
or property of the City of Roanoke by theft or from any other cause, un-
less negligence of the University or its agents is a contributing factor
in the loss.
VPI&SU shall assure continuity of existing programs by working with
the Center for Innovative Technology, the Virginia Western Community Col-
lege, and existing personnel so that the'current {Fall Term) and next
(Spring Term) courses now scheduled may continue as expected.
It is understood by both parties that a lease will be prepared on
the Commonwealth's standard lease form and will be forwarded to Richmond
for the necessary state approvals. In the interim, and with your ap-
proval, we will occupy this space on a month-to-month basis. While we do
not anticipate the withholding of the state's approval of the lease, I
must advise you that we would be required to vacate the premises should
approval not beforthcoming.
Reviewed and agreed to:
Interim Executive ~-President
and Provost
Virginia Polytechnic Institute
and State University
W. Robert Herbert
City Manager
City of Roanoke
Office of ~he C~/Cle~
November 30, 1988
File #60-~2~
Mr. W. Robert Herbert
City llanager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending approval of expenditures relating to the
City Administration's Fiscal Year 1988-89 Capital Maintenance and
Equipment Replacement Vrogram, was before the Council of the City
of Roanoke at a regular meeting held on Monday, November 28,
1988.
On motion, duly seconded and unanimou$1¥ adopted, Council con-
curred in the recommendation.
Sincerely,
~{ary F. Parker, CMC
City Cleric
MFP:ra
pc: Mr. Joel hi.
ilr. Barry L.
Schlanger, Director of Finance
Key, Manager, Management and Budget
[loom 456 Municipol B~ildin9 215 C~urch Avenue SW Roanoke V~rg~nia 240tt (703) 981-254t
Honorable Mayor and City Council
Roanoke, Virginia
Roanoke, Virginia
November 28, 1988
Subject:
Recommended Expenditures for Fiscal Year 1988-89 Capital
Maintenance and Equipment Replacement Program (CMERP)
Dear Members of City Council:
I. Background:
Xe
Fiscal Year 1987-88 General Fund Balance designated for Capital
Maintenance and Equipment Replacement per Council Ordinance No. 26292
is $4,982,008. A joint report from the Director of Finance and City
Manager regarding this matter was presented to City Council on August
8, 1988.
B. Capital Maintenance and Equipment Replacement Program for Fiscal Year
1988-89, based on the total of $4,982,008 between City and School
Administrations, is as follows:
School Administration
City Administration
$1,540,000
3,442,008
C. Residual funds from the Fiscal Year 1987-88 and Fiscal Year 1988-8g
Capital Maintenance and Equipment Replacement Pro~rams for the City
and School Administrations are shown as follows, resulting in a
balance of funds available:
CMERP
Residual CMERP Appropriations Balance
FY 1987-88 FY 1988-89 To Date Available
° School Adm. $ -0- $1,540,000 $214,160 $1,325,840
° City Adm. 306,061 3,442,008 486,492 3,261,577
Fiscal Year 1988-89 General Fund budget availablm for capital main-
tenance and equipment replacement for the City and School
Administrations is shown as follows, resulting in a balance of funds
available:
Equipment
Replacement
Fixed Asset Appropriations Balance
Maintenance To Date Available
° School Adm. $150,000 $ -0- $150,000 $ -0-
° City Adm. 600,000 200,000 46,316 753,684
Cits Council's approval is required for expenditures relating to the
City Administration's Capital Maintenance and Equipment Replacement
Program per Council Ordinance No. 26292.
Honorable Mayor and Members of City Council
Page 2
II, Issues:
A. Needs of the City.
8. Availability of Funds.
III. Alternatives:
City Council approve the recommended expenditure list for the Capital
Maintenance and Equipment Replacement Program (see Attachment A) for
the City Administration which will allow for competitive bidding.
Funding for items will be appropriated after actual bids/proposals are
received and recommended for City Council's approval.
Needs of the City - This action will help meet many of the criti-
cal capital maintenance and equipment replacement needs of the
City.
Availabilit~ of Funds - Total funding of $4,015,261 is available
for use in the FY 1988-89 Capital Maintenance and Equipment
Replacement Program for the City Administration.
City Council not approve the recommended expenditure list for the
Capital Maintenance and Equipment Replacement Program for the City
Administration.
1. Needs of the City - Critical capital needs of the City will not be
met.
Availability of Funds - Funds would continue to be available for
the Fiscal Year 1988-89 Capital Maintenance and Equipment
Replacement Program for the City Administration.
IV. Recommendation:
Recommendation is that City Council adopt Alternative A which will
approve for purchase the recommended items on Attachment "A" to be
included in the Fiscal Year 1988-89 Capital Maintenance and Equipment
Replacement Program for the City Administration.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:DHD:mds
Attachment
cc: City Attorney
Director of Finance
ATTACHMENT A
1988-89 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM
PRIORITIES
ADMINISTRATION & PUBLIC SAFETY DIRECTORATE
Program
City Information Systems
Fire Department
Fire/Police Department
General Services
Grounds Maintenance
Parks & Recreation
Police Department
Description
Estimated Cost
Electrical Capacity Upgrade
$ 95,000.00
1,500 GPM Pumper
Tactical Radio System
Sedan
~-Ton Pickup Truck
Physical Fitness Equipment (Cardiovascular)
(6) Fuel Pumps
(5) 3/4-Ton 4WD Pickup Trucks
w/Snow Plows
(3) 2~-Ton Dump Trucks
(10) Mobile Radios
12-Passenger Van
Paging Systems for Swimming Pools
Tennis Courts at Washington Park
Football Field Lighting at Washington Park
(6) Marked Sedans
(2) Marked Prisoner Transport Vehicles
Accreditation Evaluation Fee
(8) Unmarked Sedans
175,000.00
85,000.00
13,500.00
14,000.00
20,000.00
10,800.00
80,000.00
124,000.00
18,000.00
16,800.00
2,500.00
80,000.00
40,000.00
84,000.00
46,000.00
15,000.00
112~000.00
GRAND TOTAL - ADMINISTRATION & PUBLIC SAFETY DIRECTORATE $1,031,600.00
1988-89 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM
PRIORITIES
HUMAN RESOURCES DIRECTORATE
Program
Description
Estimated Cost
Crisis Intervention
(12) Bunk Beds
Window Blinds
Chair Cushion Covers
Leaf Blower
Bookcase
Entertainment Center Games
2,688.00
1,000.00
168.00
100.00
180.00
589.00
Health Department
Chlamydia Testing Equipment
Portable Seat Scales
Secretarial Chairs
Locking Safety Cabinet
Sliding File System
Hematocrit Centrifuge
Locking File Cabinets
Identification Signage
Ames Serolyzer
Darkfield Microscope
Audiovisual Equipment
Parking Lot Gate
6,000.00
500.00
2,000.00
800.00
3,500.00
1,100.00
3,875.00
1,300.00
4,000.00
2,500.00
5,200.00
10,000.00
Juvenile Detention Home Waste Water Treatment Facility
40,000.00
Juvenile Probation House
Automatic Fire Alarm System
Materials to Enclose Office
Clothes Dryer
3,500.00
900.00
430.00
Library
Automated Circulation
Operational Equipment
Historical Document Restoration Project
Books & Publications
200,000.00
20,000.00
20,000.00
50,000.00
Nursing Home
Freezer
Clothes Dryer
Washing Machine
Tractor
Refrigerator
Electronic Thermometer
(65) Patient Charts
(2) Patient Chart-Holder Systems
Electronic Blood Pressure Unit
4WD Vehicle
(9) Hi-Lo Beds
(28) Pairs Bedrails
(5) Bedside Tables
(5) Wardrobes
(70) Food Service Trays
6,000.00
1,300.00
500.00
13,000.00
4,700.00
400.00
1,500.00
1,200.00
200.00
17,000.00
3,500.00
4,000.00
1,500.00
3,000.00
3,850.00
Social Services
(2) Sedans (80% Reimbursement)
22)000.00
GRAND TOTAL - HUMAN RESOURCES DIRECTORATE $ 463,980.00
1988-89 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM
PRIORITIES
PUBLIC WORKS DIRECTORATE
Program
Building Inspection
Building Maintenance
Communications
Community Planning
Engineering
Motor Vehicle Maintenance
Refuse Collection
Signals & Alarms
Snow Removal
Street Maintenance
Description
Sedan
Fixed Asset Maintenance
(2) Heavy Duty Panel Trucks
Radio Replacement Program
Sedan
Display Unit
Brandon Avenue Road Improvements
Read Road Bridge
Tire Changer
(3) Twenty-Cu. Yd. Rear-Loading
Refuse Trucks
3/4-Ton Van
Traffic Signal Replacement
Salt Storage Facility
Three-Point Hitch-Type Highway Broom
Catch Basin Cleaner
Loader/Backhoe
(2) Crew Cab Dump Trucks
Two-Cu. Yd. Articulating Front-End
Loader
Estimated Cost
$ 12,000.00
200,000.00
30,400.00
50,000.00
12,000.00
4,500.00
160,000.00
50,000.00
10,000.00
276,000.00
14,500.00
100,000.00
118,000.00
7,000.00
50,000.00
45,000.00
90,000.00
65~000.00
TOTAL - PUBLIC WORKS DIRECTORATE $1,294,400.00
1988-89 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM
PRIORITIES
UTILITY LINE SERVICES
Program
Utility Line Services
Description
Jefferson Street Storm Drain
Estimated Cost
$ 50~000.00
TOTAL - UTILITY LINE SERVICES $ 50,000.00
1988-89 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM
PRIORITIES
OTHER DEPARTMENTS
Program
Billings & Collections
Circuit Court
City Attorney
City Manager
Description
Continuous Forms Burster
Sedan
Electronic Meter Reading System
Bookshelf
Video Cassette Recorder
Table for Judge's Library
Wall Plaques
Office Furniture
Flood Reduction Project
Rehab Trinkle Buildings/Space
Utilization Study
Office Automation (ALL DEPARTMENTS)
Feasibility Study - Rescue Squad Museum
Estimated Cost
$ 10,000.00
12,000.00
41,541.00
500.00
265.00
500.00
5,000.00
4,300.00
300,000.00
400,000.00
200,684.00
5,000.00
Clerk of Circuit Court
Commonwealth's Attorney
Economic Development
General District Court
Juvenile Court Clerk
Carousel Storage Files
Microscope
(2) Chairs
Video Camera/Recorder
Regional Partnership
Document Shelving
Construction Costs of Office
Reorganization
Records Retention Shelving
Various Office Furnishings
Shelving
1,500.00
450.00
1,000.00
1,200.00
50,000.00
1,000.00
50,000.00
1,400.00
1,000.00
956.00
TOTAL - OTHER DEPARTMENTS $1,088,296.00
Office of the City Manager
November 22, 1988
The Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject: Proposed 1988-89 Capital Maintenance and Equipment
Replacement Program (CMERP) Expenditures
On your agenda for Monday, November 28, 1988, is my proposal for the expen-
diture of 1988-89 Capital Maintenance and Equipment Replacement Program ((I~ERP)
funds. This correspondence is being sent separate from the official report to
highlight several key expenditure proposals which I felt needed some additional
discussion. Please note here (as I have also noted in the official report),
Council's approval on Monday will not authorize the various departments to begin
purchasing the items listed on the proposed expenditure list. Your approval
simply reserves the funds for the stated purposes pending the formal bid process
for all items which exceed $10,000. Items which cost less than $10,000 will be
obtained via the appropriate procurement procedure by the Department of General
Services.
W. Trinkle Building Rehab/Space Utilization Study - City staff is
already prepared to clean up and winterize buildings once the
property closing occurs. Funds proposed ($400,000) are to position
the City to rehab buildings if City use is determined to be the most
feasible alternative. Space utilization study will be conducted
first to determine critical needs of various city departments such
as fire administration and real estate valuation. Building facades
will be improved in order to enhance the image of Campbell Avenue.
Private sector marketing of property will also continue in order to
determine if use other than city offices will serve a more desirable
public purpose.
2o
Feasibility Study - Rescue Squad Museum - $5,000 - Project emanating
with Mayor's 1986 State of the City recommendations. Task Force
composed of persons from the private sector, history museum and State
Rescue Squad Association has developed conceptual plan for program
which can be operated as part of the Roanoke Valley History Museum.
Initial capital and program costs are estimated to be $750,000. An
Room 364 Municipal Building 215 Church Avenue, S.W.P.~:~anoke, Virginia 2401 t (703)981-2333
Honorable Mayor and City Council
Page 2
November 23, 1988
endowment or sinking fund of like amount is also desired to ensure
the long term viability of the project. A fund raising strategy has
been developed which will require 8100,000 to implement. Study to
determine commitment of state/local squads, private sector, and
general public should be done before city funds are pledged to
support fund raising strategy.
Brandon Avenue Improvements ($160,000) - Design and construct project
in response to longstanding concerns over traffic congestion as well
as ingress and egress for residential and commercial properties. City
investment will also enhance recent improvements to Towers Mall.
4. Regional Partnership ($50,000) - Mayor and Councilman Musser (then
Vice-Mayor) attended a meeting in Spring of 1988, where all local
government officials were asked to pledge an additional $0.50 per capita
to build a fund that the Partnership could use to enhance its promotions/
marketing program. Request was prompted by results of a "image" survey
which revealed that the benefits of doing business in the Roanoke Valley
was virtually unknown to top business persons nationwide. Special gift
of $50,000 will be a one-time expenditure. Other participating local
governments have already committed their per capita shares.
5. Flood Control ($300,000) - City reserve to pay for up-front program
development costs (design, engineering, surveys) and/or offset City
share of COE project.
Given that the above-listed projects are related to ongoing activities as
opposed to "one-time" expenditures, I wanted to give you more detail on them as
you review the entire list of proposed CMERP expenditures for FY 88-89.
Earl Reynolds and I will be contacting you on Monday before Council meets
in order to answer any questions which you may have regarding the proposed
expenditures noted above or any of the expenditures listed in the official CMERP
report.
Sincerely,
W. Robert Herbert
City Manager
WRH/EBRJr/ga
cc: Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
O~ce of ~he C ~, Cle~
November 30, 1988
File #67-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~r. Herbert:
I am attaching copy of Ordinance No. 29382, authorizing you, for
and on behalf of the City of Roanoke, to file an application for
a Virginia Outdoors Fund grant for park improvement projects; and
expressing the intention of Council to appropriate local funds to
match such grant, which Ordinance No. 29382 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, November 28, 1988.
Sincerely, /~
Mary F. Parker, C~C
City Clerk
MFP: ra
Eric.
pc:
Mr. Jack D. Hayslett, Chairman, Citizens' Advisory Committee,
City Wide Park Study, 408 Houston Avenue, N. E., Roanoke,
Virginia 24012
Mr. Joel M. Schlanger, Director of Finance
~fr. George C. Snead, Jr., Director of Administration and
Public Safety
t~r. ,Timmie B. Layman, Manager, Parks and Recreation
Mr. Cline C. Hollandsworth, Manager, Grounds Maintenance
Mr. William F. Clark, Director of Public Works
Room 456 A,~nicipol Building 215 C'J~urch Avenue S W Roanoke, 'v~rg~nio 2401 f (703) 981-254t
IN THE COUNCIL OF TRE CITY OF ROANOKE, VIRGINIA,
The 28th day of November, 1988.
No. 29382.
AN ORDINANCE authorizing the City Manager, for and on behalf
of the City of Roanoke, to file application for a Virginia
Outdoors Fund grant for park improvement projects; expressing the
intention of Council to appropriate local funds to match such
grant; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized to file, for and
on behalf of the City, a Virginia Outdoors Fund grant request and
any other related documents with the Division of Planning and
Recreation Services, Commonwealth of Virginia, such grant to be
in an amount not to exceed $300,000.00.
2. If such grant is approved, it is the intention of this
Council to appropriate up to $300,000.00 in local matching funds
for implementation of the Multi Recreation Site Project involving
improvement of five (5) City parks.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
Attest:
City Clerk.
Roanoke, Virginia
November 28, 1988
Honorable Noel C. Taylor, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: $300,000 GRANT REQUEST FOR PARK IMPROVEMENT PROJECTS
I. BACKGROUND:
City Council, on June 20, 1988, approved the Parks Plan Implementa-
tion Program - Phase III as recommended by the Citizens' Advisory
Committee on City-Wide Park Study (C.A.C.). This program included
20 priority projects with an estimated total cost of $1 million.
Implementation of the following projects was subject to the availa-
bility of $300,000 in state/federal grant funds:
Wasena Park ............ $200,000
a. Relocate 4 lighted tennis courts ($120,000)
b. Relocate 1 lighted basketball court ($20,000)
c. Replace children's play areas ($60,000)
2. Smith Park ..........
a. Replace children's play areas ($60,000)
60,000
Washington Park ..............
a. Install athletic lights for existing football/
soccer field ($40,000)
40,000
Total ..... $300,000
Bo
The Citizens' Advisory Committee, in presenting the phase III of
the park program to Council, recognized the need for additional
projects, such as the development of the additional tennis facili-
ties in Eureka Park. The C.A.C. recommended consideration for fund-
ing additional projects in the future.
II. CURRENT SITUATION:
Certain Capital Maintenance Projects included in the phase III of
the park program are proposed to be funded in the Capital Mainte-
nance and Equipment Replacement Program (1988-89):
1. Washington Park tennis court rehabilitation ..... $ 80,000
2. Washington Park football/soccer field lighting . . 40,000
Total . . . $120,000
Honorable Mayor and City Council
Page 2
As a result, two (2) additional projects are proposed to be included
in the phase III of the park program subject to the availability of
the grant funds:
1. Eureka Park tennis court development ...... $ 80,000
2. Washington Park tennis court lighting improvements 40,000
Total ..... $120,000
Virginia Outdoors Funds Program provides grant funds for certain
types of outdoor recreation facility developments on a 50-50 shared
cost basis.
III. ISSUES:
A. Implementation of the phase III park program.
B. Local Match.
C. Timing.
IV. ALTERNATIVES:
Submit a $300,000 Virginia Outdoors Fund grant request to the Divi-
sion of Planning and Recreation Services, Commonwealth of Virginia,
for 50% funding of the total cost of certain park improvement pro-
jects at five (5) City parks (see attached Fact Sheet).
1. Implementatinn of the priority park projects would be carried out
if requested funds are granted by the State. Relocation of the
tennis and basketball courts at Wasena Park, required to accommo-
date the proposed flood reduction work in this area, would also
be accomplished.
2. Local match would be 50% of the total project cost:
Virginia Outdoors Fund Grant (50%) ........ $300,000
City's Local Match (50%) .............. 300,000
Total Project Cost ..... $600,000
Funds for local match would come from:
1988 Park Bond Funds .......... $180,000
Capital Maintenance and Equipment Replacement
Program (1988-89) .................. 120,000
Total Local Match ...... $300,000
Timing relative to the filing of this grant request is impor-
tant due to the next funding round expected in December, 1988.
Honorable Mayor and City Council
Page 3
B. Do not submit Virginia Outdoors Fund ~rant request.
Implementation of certain priority park improvement projects
would have to be delayed. 100% Local Funds would have to be
utilized for these projects.
Local ~atch would not be an issue.
Timin~ would not be an issue.
V, RECO~ENDATIONS:
Council concur with the implementation of Alternative A and;
Authorize the City Manager to file a Virginia Outdoors Fund grant
request and other related documents to the Division of Planning and
Recreation Services, Commonwealth of Virginia, for up to $300,000
in funding assistance for certain park improvement projects at five
(5) City parks.
Express its intent to appropriate up to $300,000 in local match for
the subject projects:
1988 Park Bond Funds ............ $180,000
Capital Maintenance and Equipment Replacement
Program (1988-89) ........... 120,000
WRH:DVT:vz
attachment
CC:
Total . . $300,000
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
Manager, Department of Parks, Recreation and Grounds Maintenance
Jack D. Hayslett, Chairman, Citizens' Advisory Committee
for City-Wide Parks Study
CITY OF ROANOKE, VIRGINIA
PROPOSED VIRGINIA OUTDOORS FUND GRANT APPLICATION FACT SHEET
PROJECT OBJECTIVE:
To implement priority capital improvement projects at five (5) City parks.
II. PROJECT DESCRIPTION AND COST ESTIMATES:
III.
A. Wasena Park .................... $200,000
1. Relocate 4 lighted tennis courts ($120,000)
2. Relocate 1 lighted basketball court ($20,000)
3. Replace children's play areas ($60,000)
IV.
B. Smith Park ........................ 60,000
1. Replace children's play areas ($60,000)
C. Washington Park ..................... 160,000
1. Install new lights for existing football/soccer
field ($40,000)
2. Rehabilitate 4 tennis courts ($80,000)
3. Replace tennis court lighting ($40,000)
D. Eureka Park ..................... 80,000
1. Construct 2 new tennis courts ($45,000)
2. Install new lights for 2 tennis courts and replace
existing lights at 2 courts ($35,000)
E. Huff Lane Park ..................... 100,000
1. Rehabilitate existing softball/baseball field ($85,000)
2. Install additional lights for the outfield ($15,000)
Total Project Cost . . $600,000
FUNDING SOURCES:
Virginia Outdoors Fund Grant (50%) ........... $300,000
City's Local Match (50%) ............ 300,000
Total Project Cost . . $600,000
PROJECT SCHEDULE:
Five (5) phase project design work to begin in December, 1988.
Five (5) phase construction work to complete by July, 1990.
Office of the Ci~ Clen~
November 30, 1988
File #60-265-236
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29383 amending and reor-
daining certain sections of the 1988-89 Grant Fund
Appropriations, providing for the appropriation and transfer of
$17,773.~0, in connection with Litter Control Supplemental Grant
funding which was received from the Department of Waste
Management, for transfer to the Clean Valley Council, Inc., which
Ordinance No. 29383 was adopted by the Council City of
~oano~e at a regular meeting held on Monday, 1988.
Sincerely,
~ary F. Parker, CMC
City Clerk
of the
November 28,
MFP:ra
pc: Ms. Ann E. Weaver, Executive Director, Clean Valley Council,
Inc., P. 0. Box 3320, Roanoke, Virginia 24015
Mr. W. Robert Herbert, City Manager
~r. Wiliam F. Clark, Director of .Public Works
Room 456 Municipal Building 215 C~urch Avenue SW P~anoke ',/rg~nia 2401 t (703) 98%2541
the 1988-89 Grant Fund
emergency.
WHEREAS, for the
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of November, 1988.
No. 29383.
AN ORDINANCE to amend and reordain certain sections of
Appropriations, and providing for an
Government of the
exist.
usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
sections of the 1988-89 Grant Fund
same are hereby, amended and
THEREFORE,
Roanoke that certain
Appropriations, be, and the
reordained to read as follows,
in part:
ADDroDriations
Public Works $ 25,874
Litter Control Grant 88-89 (1) ..................... 25,874
Revenue
Public Works
Litter Control Grant 88-89 (2) .....................
1) Fees for Prof.
Services (035-052-5116-2010) $17,773
2) State Grant Rev. (035-035-1234-7033) 17,773
$ 25,874
25,874
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
November 28, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Taylor and Council Members:
Subject: Appropriation of Litter Control
Supplemental Grant Funding
I. Background:
Ao
City Council adopted Resolution No. 29068 on April 25, 1988,
designating the Clean Valley Council (CVC) to develop a
coordinated litter control program for the entire Roanoke
Valley and authorizing CVC to apply for certain grant funds
from the Commonwealth of Virginia for operation of such
program.
Litter control grant was approved by the Department of Waste
Management, Division of Litter Control and Recycling on
July 25, 1988.
Co
City received ~rant funds in the amount of $8,101.00, which
were appropriated to CVC by Ordinance No. 29201, adopted
September 12, 1988.
Do
CVC received a $10~000.00 grant from Virginia Environmental
Endowment to fund staff support for promotion of source
separation/curbside collection recycling programs to
localities throughout the Commonwealth of Virginia.
II. Current Situation:
Ao
Grant funds received by CVC will not meet expenses for
expansion of existing programs and additional programming
specifically pertaining to recycling.
Bo
CVC submitted application for supplemental grant funds
totalling $17,773.00 from the Department of Waste
Management, Division of Litter Control and Recycling.
Co
~upplemental grant was approved by Department of Waste
Management on October 27, 1988.
City received supplemental grant funds totalling $17,773.00
from the Department of Waste Management.
Mayor Taylor and Council Members
Page 2
III. Issues:
mo
Appropriation of grant funds to Clean Valley Council,
Incorporated.
IV. Recommendation:
mo
Council appropriate $17~773.00 to Grant Fund Account No.
035-052-5116-2010 and increase the revenue estimate by
$17,773.00 in Grant Fund Account No. 035-035-1234-7033 for
transfer to Clean Valley Council, Incorporated.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
pc:
Joel M. Schlanger, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
Ms. Ann E. Weaver, Executive Director, Clean Valley Council, Inc.
P.O. Box 3320, Roanoke, Virginia 24015
Office of the City Clerk
November 30, 1988
File #472-183
~r. Ken D. Spangler
Fleet Manager
Derglund Chevrolet, Inc.
P. G. Dox 12608
Roanoke, Virginia 24~27
Dear ~r. Spangler:
~ am enclosing copy of Ordinance No. 29385 accepting your bid for
one new one half ton pick up four-wheel drive truck, in the total
amount of $13,411.50, which Ordinance No. 29385 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, ~Iovember 28, 1988.
S i'ncere ly,
~ar¥~"J/F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director of Public Wor~s
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
and
Room 456 Municipal Building 215 Church Avenue SW Roanoke ~rg~nia 24011 (703) 981-2541
Office of the City Clerk
November 30, 1988
File #472
Mr. John Dickerson
Sales Department
Dickerson G~¢C Truck
341 24th Street, N. W.
Roanoke, Virginia 24017
Dear ,~fr. Dickerson:
I am enclosing copy of Ordinance No. 29385 accepting the bid of
8erglund Chevrolet, [nc., for one new one half ton pick up four-
wheel drive truck, in the total amo~int of $13,411.50, which
Ordinance No. 29385 ~as adopted by the Council of the City of
Roanoke at a regular meeting held on ~onday, November 28, 1988.
On behalf of the ~fembers of City Council, [ would like to express
appreciation for submitting your bid on the ahovedescribed equip-
~en t o
Mary F. Parker, C?,iC
City Clerk
lfFP: r a
Eric.
I'~om 456 Municipal Building 215 C'~urch Avenue SW Rc~noke ~rg~nia 24011 (703) 981-254~
Office of the Orr Cler~
November 30, 1988
File #472
Mr. Paul A. Grim
Fleet Sales Manager
~fagic City Ford Corporation
P. O. Box 12807
Roanoke, Virginia 24018
Dear ~r. Grim:
I am enclosing copy of Ordinance No. ?9385 accepting the bid of
~erglund Chevrolet, Inc., for one new one half ton pick up four-
wheel drive truck, in the total amount of $13,411.50, which
Ordinance No. 29385 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 28, 1988.
On behalf of
appreciation
ment.
the Members of City Council, [ would like to express
for submitting your bid on the abovedescribed equip-
Mar~v F. Parker, CMC
City Clerk
~{FP: r a
Eric ·
Room 456 Municipal BuilOing 2t § Church A'v~nue S W Roanoke ~rg~nio 24011 (703) 981-2541
Office of ~e Ci~, Cle~
November 30, 1958
File #472
Mr. Robbie Caldwell
Fleet Manager
Shelor Chevrolet
2325 Roanoke Road
Christiansburg, Virginia
24073
Dear ~,fr. Caldwell:
[ am enclosing copy of Ordinance No. 29385 accepting the bid of
Derglund Chevrolet, Inc., for one new one half ton pick zip four-
wheel drive truck, in the total amount of $13,411.50, which
Ordinance No. 293~5 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 28, 1988.
On behalf of the
appreciation for
ment.
Members of City Council, [ would like to express
submitting your bid on the abovedescribed equip-
Sincerely, ~'~
~{ary F. Parker, C~C
City Clerk
MFP: ra
Enc.
Room 456 Municipal BuilOing 215 C~urch A've,que S W P.~onoke Virginia 244D1 '~ (703) 981-2541
Office of the City Clerk
?iovember 30, 1988
File #472
Mr. B. Kaplain
Vice President
Dominion Dodge, Inc.
1259 East Main Street
galem, Virginia 24153
Dear Mr. Kaplain:
I am enclosing copy of Ordinance No. 29385 accepting the bid of
aerglund Chevrolet, Inc., for one new one half ton pick up four-
wheel drive truck, in the total amount of $13,411.50, which
Ordinance No. 29385 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 28, 1988.
On behalf of
appreciation
ment.
the Members of City Council, I would like to express
for submitting your bid on the abovedescribed equip-
Sincere ly,
~.~ary F. Parker, C~C
City Clerk
MFP:ra
Ene.
Room 456 Municipal Buildincj 215 Church Avenue SW Roanoke ~r.c]~nia 24011 (703) 981-254t
November 30, 1988
File #472-183
Mr. James C. Falwell
Vice President
Truck ~ody Corporation
P. O. Box 10906
Lynchburg, Virginia 24506
Oear ~r. Falwell:
[ am enclosing copy of Ordinance Ho. 29385 accepting your bid for
three new dump truck bodies to be mounted on cab/chassis to be
purchased from Johnson International Trucks, in the total amount
of $2~,174.40, which Ordinance No. 29385 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, November 28, 1988.
Sincere ly,
Mary F. Parker, C~C
City Cler~
MFP: ra
Enc.
pc:
~4r. W. Robert [ferbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
~1r. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director of Public Works
~r. James A. McClung, Manager, Motor Vehicle Maintenance
and
Room 45b Municipal Builc~ing 215 C'~urch Avenue S W Roanoke ~rglnia 24011 (703) 981-2,~41
Office of the City Cie~
~ovember 30, 1988
File #472-183
Mr. James C. Alsers
General Manager
Roanoke Welding
2016 Russell Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Alsers:
[ am enclosing copy of Ordinance No. 29385 aecepting the bid of
Truck Body Corporation for three new dump truck bodies to be
mounted on cab/chassis to be purchased from Johnson International
Trucks, in the total amount of $2~,174.40, which Ordinance No.
29385 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 28, 1988.
On behalf of the Members of City Council, I would
appreciation for submitting your bid on the
equipment.
like to express
abovedescribed
Sincerelx,-~'~. ~/'~{/~..l~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
Room 456 Municipal Building 215 Church Avenue SW Roanoke Virginia 2401 t (703) 981-2541
Office cl the Ci~/Cle~
November 30, 1988
File #472-183
his. Deborah ~. Beck
Corporate Secretary
Cavalier Equipment
P. O. ~ox 12507
Roanoke, Virginia 24026
Dear ~s. Beck:
[ am enclosing copy of Ordinance No. 29385 accepting the bid of
Truck Body Corporation for three new dump truck bodies to be
mounted on cab/chassis to be purchased from Johnson International
Trucks, in the total amount of $20,174.40, which Ordinance
59385 was adopted by the Council of the City of Roanoke at a
regular meeting held on ~4onday, November 28, 1988.
On behalf of the ~embers of City Council, [ would like t,) express
appreciation for submitting your bid on the abovedescribed
equipment.
Sincerely, ~,~'~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Room456 Municil:x~Building 215 C~urch Avenue SW Roanoke ~rg;nia244D11 (703) 98t-254t
Office of~e Ci;yC!er~
November 30, 1958
File #472-1R3
~tr. B. Kaplain
Vice President
Dominion Dodge, Inc.
1259 East Main Street
Salem, Virginia 24153
Dear ~fr. Kaplain:
I am enclosing copy of Ordinance No. 29385 accepting your bid for
five new 3/4 ton pick up four-wheel drive trucks, in the total
amount of $79,748.50, which Ordinance No. ?9355 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, November 25, 1988.
Sincerely,
~lary F. Parker, C~C
City Clerk
MFP: ra
~nc.
pc:
~r. W. ~obert Herbert, City Manager
~ir. ~eorge C. Snead, Jr., Director of Administration
Public Safet~
?4r. D. Darwin Roupe, ~ianager, General Services
~4r. William F. Clar~, Director of Public Works
~ir. James A. McClung, Manager, ~4otor Vehicle M~intenance
and
Room 456 Municipal Builcling 215 C~urch Avenue SW P,o~noke V~rg~nia 2401 t (703) 981-254t
November 30, 1988
File #472-183
Mr. John Dickerson
Sales Department
Dickerson GMC Truck
341 24th Street, N. IV.
Roanoke, Virginia 24017
Dear Mr. Dickerson:
I am attaching copy of Ordinance No. 29385 accepting the bid of
Dominion Dodge, [nc., for five new 3/4 ton pick up four-wheel
drive trucks, in the total amount of $79,748.50, which Ordinance
~4o. 29385 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, Noven~ber 28, 1988.
On behalf of the Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed
equipment.
Sincerely, ?
Mary F. Parker, CMC
City Clerk
MFP: ra
EnCo
Room 456 MunicJpol Building 215 Church Avenue SW F~clnoke V~rg~nia 24011 (703) 98t-254t
Office of the City Clerk
November 30, 1988
File #472-183
~ir. Robbie Caldwell
Fleet Manager
Shelor Chevrolet
2325 Roanoke Road
Christiansburg, Virginia
24073
Dear Mr. Caldwell
I am attaching copy of Ordinance No. 29385 accepting the bid of
Dominion Dodge, Inc., ~or five ~ew 3/4 ton pick up four-wheel
drive trucks, in the total amount of $79,748.50, which Ordinance
No. 29385 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 28, 1988.
On behalf of
appreciation
equipment.
the Members of City Council, I would like to express
for submitting your bid on the abovedescribed
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: r a
Eric ·
Room 456 Municipol BuilOir~l 215 Church Avenue SW Roanoke 'v~?g~nia 240'11 (703) 981-2541
Or, ce c~ ~e 0~
November 30, 1988
File #472-183
Mr. Paul A. Grim
Fleet Sales Manager
~agic City Ford Corporation
P. O. Box 12807
Roanoke, Virginia 24018
Dear Mr. Grim:
[ am attaching copy of Ordinance No. 29385 accepting the bid of
Oominion Dodge, [nc., for five new 3/4 ton pick up four-wheel
drive trucks, in the total amount of $79,748.50, which Ordinance
No. 29385 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 28, 1988.
On behalf of the Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed
equipment.
Sincere ly,
l~fary F. Parker, Ct~C
City Clerk
MFP: r a
Eno.
Room 456 Municipal Building 215 C~urch Avenue SW Roanoke '¢rg,nia 2401t (703) 981-2541
Office of the Ci~ Cler~
November 30, 1988
File #472-183
Mr. ~en D. Spangler
Fleet Manager
Berglund Chevrolet, Inc.
P. 0. Box 12608
Roanoke, Virginia 24027
Dear Afr. Spangler:
~ am attaching copy of Ordinance No. 29385 accepting the bid of
Dominion Dodge, Inc., for five new 3/4 ton pick up four-wheel
drive trucks, in the total amount of $79,748.50, which Ordinance
No. 29385 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 2~, 1988.
On behalf of
appreciation
equipment.
the Members of City Council, I would like to express
for submitting your bid on the abovede$cribed
Sincere ly, ~,.x,~
Mary F. Parker, CMC
City Clerk
MFP: r a
Enc.
Room456 MunicipalBuildin~ 215 C~urch Avenue SW Roanoke ~rg~nia24011 (703) 981-254t
C~ce o~ the City Clerk
November 30, 1988
File #472-183
Johnson International Trucks
P. O. ~o~ 12087
Roanoke, Virginia 24022
Ladies and Gentlemen:
[ am enclosing copy of Ordinance No. 29385 accepting your bid for
three new dump truck cab/chassis, in the total amount of
$103,764.91, which Ordinance No. 29385 was adopted by the Council
of the City of Roanoke at a regular meeting held on ?~onday,
November 28, 1988.
Sincere ly
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
~Ir. W. Robert Herbert, City lianager
Mr. igeorge C. Snead, .ir. , Director of Administration
Public Safety
~ir. D. r)arwin Roupe, Manager, General Services
~Ir. Williar~ F. Clark, Director of Public Works
~4r. James A. ~{cClung, Manager, Motor Vehicle Maintenance
and
Room 456 Municipal Building 215 Church Avenue SW Roanoke ~lrg~nia 24011 (703) 981-254t
C~'fice of the Ci~, Cle~
November 30, 1988
File #472-183
Mr. John Dickerson
Sales Department
Dickerson GMC Truck
341 24th Street
Roanoke, Virginia 24017
Dear qr, Dickerson:
I am enclosing copy of Ordinance No. ?9385 accepting the bid of
Johnson International Trucks for three new dump truck
cab/chassis, in the total amount of $103,764.91, which Ordinance
No. 29385 was adopted by the Council of the City of Roanoke at a
regular meeting held o~ ~onday, November 2~, 1988.
On behalf of the ~fembers of City Council, [ would like to express
appreciation for submitting your bid on the abovedescribed
equipment.
S ince.e l~,
City Clerk
MFP: ra
Eric.
Room 456 Municipal Building 215 Church Avenue SW Roanoke ~rg~nia 24011 (703) 981-2541
O~ce of~e CiwCler~
November 30, 1088
File it472-183
Mr. Paul A. Grim
Fleet Sales Manager
Magic City Ford Corporation
P. O. ~ox 12807
Roanoke, Virginia 24018
Dear ~r. Grim:
I am enclosing copy of Ordinance No. ~q385 accepting the bid of
Johnson International Trucks for three new dump truck
cab/chassis, in the total amount of $103,764.91, which Ordinance
No. 20385 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, ~Jovember 28, 1988.
On behalf of
appreciation
eauipment.
the t~embers of City Council, f would like to express
for submitting your bid on the abovedescribed
Sincerely, '0
Mary F. Parker, CMC
City Clerk
HFP: ra
Enc,
Room 456 Municipal Building 215 C~hurch Avenue S W Ro<anoke '91rg~nia 2401 t (703) 98~-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of November, 1988.
NO. 29385.
AN ORDINANCE accepting bids for trucks and related equipment;
rejecting other bids; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, are hereby ACCEPTED,
with each item:
Item Quantity and
Number Description
at the purchase prices set out
Successful Purchase
Bidder Price
1
3
4
1 new 1/2 ton pick up
4-wheel drive
5 new 3/4 ton pick ups
4-vaheel drive
3 ne~ dump truck cab/
chassis
3 ne~ dump truck bodies
to be mounted on above
cab/chassis
Berglund Chevrolet, Inc. $ 13,411.50
D~ninion Dodge, Inc. $ 79,748.50
Johnson Inter~ational Trucks $ 103,764.91
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders
for the above-mentioned items, said purchase orders to be made
and filed in accordance with the City's specifications, the
respective bids made therefor and in accordance with this ordi-
Truck ~ody Corporation $
20,174.40
said items are hereby REJECTED; and the City Clerk is directed
so notify each such bidder and to express to each the City's
appreciation for each bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
Any and all other bids made to the City for the afore-
to
City Clerk.
Or, ce c~ ~e G~ Oe~
November 30, 1988
File #~0-472-70-67
~r. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29384 amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, transferring $217,100.00 from Capital Maintenance
and Equipment Replacement Program to the Fire Department and
Grounds Maintenance accounts, to provide funds for the purchase
of new trucks and related equipment, which Ordinance No. ~9384
was adopted by the Council of the City of Roanoke at a regular
meeting held on'~Ionday, November 28, 1988.
Sincerely,
Mary F. ParKer, C~C
City Clerk
MFP: ra
pc: Mr. W. Robert'Herbert, City Manager
Mr. ~eorge C. Snead, Jr., Director of Administration
Public Safety
Mr. Billy N. Akers, Acting Fire Chief
~r. D. Oarwin ~oupe, Manager, 5eneral Services
Mr. William F. Clark, Directo, of Public Works
Mr. James A. McClung, Manager, Motor Vehicle Maintenance
and
Room 456 Munici~:~li Building 215 Church Avenue SW Roanoke ~v~rg~nia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of November, 1988.
AN ORDINANCE
the 1988-89 General
emergency.
WHEREAS, for
Government of the
exist.
No. 29384.
to amend and reordain certain sections of
Fund Appropriations, and providing for an
the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
ADDroDriations
Public Safety
Fire Operations (1) ................................
Public Works
Grounds Maintenance (2) ............................
Fund Balance
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (3) .................
1) Vehicular Equipment (001-050-3213-9010) $ 13,412
2) Vehicular Equipment (001-050-4340-9010) 203,688
3) CMERP - City (001-3323) (217,100)
$23,635,456
7,946,047
17,941,336
2,906,060
$ 3,113,306
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
ATTEST:
City Cl~erk.
Roanoke, Virginia
November 28, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council
SUBJECT: BIDS TO PURCHASE NEW TRUCKS AND RELATED
EQUIPMENT, BID NUMBER 88-9-87
I concur with the recommendation of the Bid Committee
relative to the above subject and recommend it to you for
appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
Roanoke, Virginia
November 28, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BIDS TO PURCHASE NEW TRUCKS AND RELATED
EQUIPMENT, BID NUMBER 88-9-87
II.
BACKGROUND
A. November 28,
1988 - Council designated Funds in
the Capital Maintenance and Equipment Replacement
Program to purchase subject equipment.
B. Bid request were specifically sent to eighteen (18)
vendors currently listed on the City's bid list. A
public advertisement was also published in the
Roanoke Times and World News.
C. Bids were received, after due and proper advertise-
ment and were publicly opened and read at 2:00 P.M.
on October 10, 1988.
Current Situation
A. Nine (9) bid responses were received. Six (6) for
pick up and dump trucks and three (3) for dump
truck bodies. Bid tabulation is attached.
B. All bids received were evaluated in a consistent
manner by representatives of the following
departments:
General Services
Motor Vehicle Maintenance
Grounds Maintenance
C. Bid evaluation results are
1. Lowest bid for Item #1
as follows:
- One (1) new 1/2 ton
pick up, 4 wheel drive for the Fire Department
is submitted by Berglund Chevrolet, Inc. The
unit in the amount of $13,411.50, meet all
required specifications.
2. Lowest bid for Item #2 - Five (5) new 3/4 ton,
4 wheel drive pick ups for Grounds Maintenance
is submitted by Dominion Dodge, Inc. These
units, amounting to $79,748.50 meet all
required specifications.
3. Lowest bid for Item 93 - Three (3) new cab/
chassis for dump truck including freight and
bond, for the Grounds Maintenance is submitted
by Johnson International Trucks. These units,
amounting to $103,764.91, meet all required
specifications.
4. Lowest bid for Item 94 - Three (3) 10 ton dump
bodies to be mounted on item #3 is submitted
by Truck Body Corporation. These units,
amounting to $20,174.40, meet all required
specifications.
III.
IV.
Issues
A. Need
B. Compliance with Specifications
C. Fund Availability
Alternatives
A. Accept the lowest bids for trucks and related
equipment as follows:
1. One (1) new 1/2 ton pick up, 4 wheel drive,
as submitted by Berglund Chevrolet, Inc. for
the total amount of $13,411.50.
2. Five (5) new 3/4 ton pick ups, 4 wheel drive,
as submitted by Dominion Dodge, Inc. for the
total amount of $79,748.50.
3. Three (3) new 35,000 GVW Cab/Chassis, as
submitted by Johnson International Trucks
for the total amount of $103,764.91 including
freight and bond cost.
4. Three (3) new 10 ton dump bodies for above
cab/chassis as submitted by Truck Body
Corporation for the total amount of $20,174.40.
a. Need - The 1/2 ton pick up is needed by the
Fire Department for continued fire support.
The 3/4 ton units and dump units are needed
for grounds maintenance operation including
snow and ice removal.
b. Compliance with specifications - The
lowest bids identified in this alternative
meets all required specifications.
c. Fund availability - Funds are designated
in the Capital Maintenance and Equipment
Replacement Program to provide for this
purchase.
B. Reject all bids
1. Need - necessary Fire and Grounds Maintenance
equipment would not be obtained.
2. Compliance with specifications - would not be
an issue in this alternative.
3. Fund availability - designated funds would not
be expended.
Recommendation
A. Council concur with Alternative "A" - award the
lowest responsible bids meeting specifications as
follows:
1. One (1) new 1/2 ton Pick Up, 4 wheel drive to
Berglund Chevrolet, Inc. for the total amount
of $13,411.50.
2. Five (5) new 3/4 ton Pick Ups, 4 wheel drive
to Dominion Dodge, Inc. for the total amount
of $79,748.50.
3. Three (3) new dump truck Cab/Chassis to
Johnson International Trucks for the total
amount of $103,764.91 which includes freight
charges and bond cost.
4. Three (3) new dump truck bodies to be mounted
on above Cab/Chassis, to Truck Body Corporation
for the total amount of $20,174.40.
B. Reject all other Bids
C. Council Appropriate $217,099.51 - from Capital
Maintenance and Equipment Replacement Program
to the following accounts:
$13,411.50 to Fire Department Account No.
001-050-3213-9010.
$203,687.81 to Grounds Maintenance Account No.
001-050-4340-9010.
Chairman
GCS:JAM:DDR:sas
cc: City Attorney
Director of Finance
Respectfully submitted,
George C~ Snead
D. Darwin Roupe
o
0
4
November 28, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the
month of October, 1988.
JMS/kp
GENERAL FUND
CONTINGENCY BALANCE
AS OF OCTOBER 31, 1988
General Contingency:
Balance July 1, 1988
Economic Development
Economic Development
Economic Development
Social Services
Health Department
Health Department
Contributions
Social Services
Jail
Finance
City Manager
Economic Development
Building Maintenance
Economic Development
City Manager
Emergency Services
Advertising
Advertising
Trinkle Property Option
Local Match
Equipment
Equipment
Christmas Decorations
Local Match
Local Match
Equipment
Subsidy to VWCC
Supplies
Building Remodeling
Trinkle Building Expenses
PTI Professional Services
NOAA Wire Service
412,097
1,700
4,667
3,000
16,344
4,495
1,847
25,000
6,402
1,200
1,786
1,567
3,000
1,805
1,975
4,540
4~097)
$ 328,672
Maintenance of Fixed Assets Contingency:
Balance July 1, 1988
200,000
Equipment Replacement Contingency:
Balance July 1, 1988
School Board
Grounds Maintenance
City Treasurer
Commissioner of Revenue
Billings & Collections
Billings & Collections
Community Planning
Come, unity Planning
Buses
Tractor
Personal Computers
Computer Printer
Equipment
Equipment
Personal Computers
Personal Computers
Total Contingency Balance
750,000
4,870
2,500
3,336
14,900
12,706
4,002
4,002)
553,684
$1,082,356
CItY OF ROANOKE
GENERAL FUND
STA~ENF~ OF 1~
General Property Taxes
Other Local Taxes
Permits Fees and Licenses
Fines and Forfeitures
Revenue Fr~m Use of Mosey &
Property
Education
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Non-Revenue Receipts
Internal Services
Total
Yeax to ~lt.e for the Period
J~l! 1-Oct. 31 July 1-O~t. 31 [~rc~tage
19g/-8~ 1988-89 of ~
$ 14,014,219 $ 15,020,535 7.18%
6,169,205 7,213,654 16.93%
163,238 185,273 13.50%
173,840 223,594 28.62%
347,931 316,391 ( 9.07%)
8,235,539 8,853,357 7.50%
4,679,803 5,264,538 12.49%
177,437 64,813 (63.47%)
538,629 693,086 28.68%
29,465 ( 2,337)
415,817 345,79I (16.84%)
$ 34,945.123 $ 38,178,695 9.25%
~Revenue
$ 40,962,775 36.67%
32,867,964 21.95%
428,500 43.24%
497,000 44.99%
1,200,500 26.35%
30,665,130 28.87%
21,825,435 24.12%
27,000 240.05%
1,781,788 38.90%
603,856
1,494,300 23.14%
$132,354,248 28.85%
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
General ~overnment
Judicial Ad~distration
Public Safety
Public Works
Health and Welfare
Parks, Recreation & Cultural
Communit~ Develo[~,ent
Education
Debt Service
Non-Departmental
Year to Date fur the Peri~
Jul I 1-O~t. 31 Jul~ 1-O~t. 31 Percentage
19F/-88 1968-89 of ~
~ Fiscal Year
$ 2,334,548 $ 2,697,060 15.53% $ 5,110,336
821,130 923,850 12.51% 1,903,217
7,138,750 7,973,409 11.69% 15,648,635
6,373,215 7,408,298 16.24% 10,329,350
3,092,205 3,833,026 23.96% 7,415,728
1,158,502 1,273,721 9.95% 1,895,265
456,514 536,496 17.52% 542,869
14,670,539 14,948,733 1.90% 42,496,950
3,914,011 3,861,524 (1.34%) 4,650,890
402,007 507,711 26.29% 2,295,491
7,807,396 34.54%
2,827,067 32.68%
23,622,044 33.75%
17,737,648 41.77%
11,248,754 34.08%
3,168,986 40.19%
1,079,365 49.70%
57,445,683 26.02%
8,512,414 45.36%
2,803,202 18.11%
Total $ 40,361,421 $ 43,963,828 8.93% $ 92,288,731 $136,252,559 32.27%
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCU)~I~NCE$ AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 1988
General ~overnment $13,016,881 $ 136,096
Education 3,883,717 5,610,040
Recreation 2,114,161
Mass Transit Facilities 1,510,708
Streets and Brid~es 9,005,294 1,187,342
Sanitation Projects 10,731,321 605,950
Traffic Eng. & Conmmnication 1,387,872
Other Infrastructure Projects 1,133,C46 350,000
Capital Improvement Reserve 2,969,073 4,563,614
Total Capital Projects Fund $45,?52.073 $12.453,042
$I3,152,977 $12,324,191 $ 828,?86
9,493,75? 3,786,649 5,707,108
2,I14,161 1,995,169 118,992
1,510,708 1,510,707 1
10,192,636 8,206,016 1,986,620
11,337,271 9,165,782 2,171,489
1,387,872 759,688 628,184
1,483,046 956,782 526,264
?,532,68? 7,532,687
$58,205,115 $38,704,984 $19,500,131
$ 412,950 $ 415,836
197,211 5,509,897
96,290 22,?02
1
718,902 1,267,718
886,328 1,285,161
88,007 540,177
106,804 419,460
7,532,687
$2,506,492 $16,993,639
CITY OF ROANOKE
WATER FUll)
COMPAI~ATI~E INCOME STATEMENT
FOR THE 4 MONTHS ENDED OCTOBER 31, 1988
O~erating Revenue:
Co~ercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income
1988
$ 371,928
519,380
38,710
19,735
392,399
167f773
1~509~925
267,700
352,808
164,476
60~595
845~579
664,346
223,558
440~788
58,585
1,550
358
1~724
62~217
503,005
6~089
6~089
1987
$ 339,556
523,229
39,918
15,317
237,710
103~471
1~259~201
244,297
189,854
132,518
829737
649~406
609,795
196~736
413~059
62,872
1,475
11,181
2~909
78~437
491,496
12~356
12~356
$ 479r140
Capital Outlay Not Included in Operating Expenses:
Project
Water - New Service, Hyd., Lines
Water - Unidentified Plant Replacement
Water - Fire Hydrants
Water Maintenance - Painting
CC Security/Concession Replacement
FY86 Project Design
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 193,299
67,510
9,701
8,907
35
12~103
291,555
12~103
279,452
NO~E: Some of these projects are continued from FY87 and FY88 with inception to date
totals.
CITY OF ROkNOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDED OCTOBER 31, 1988
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income (Loss) Before Depreciation
Less: Depreciation
Operating (Loss) Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
1988
$1,395,597
208,246
77,140
260,791
15,988
32,217
4,670
1~994{649
417,421
1~695~686
2{113{107
118,458)
302~562
421~020)
73,430
7,546
1,736
82,712
( 338,308)
34~230
34~230
1987
$1,369,322
277,525
39,626
229,761
10,710
34,702
1~974
1,963~620
392,875
1~003r482
lr396~357
567,263
288r331
278~932
75,011
13,778
3,985
92~774
371,706
46r512
46r512
Net Income (Loss) $1 372~53S) $ 325,194
SEWAGE TREATMENT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
S.T.P. Flood Relief
Williamson Road West Sewer Project
FY86 Projects Design
Mud Lick Sewer - Land Purchase
S.T.P. Land Acquisition
Williamson Road East Sewer Ph. I, Cont. II
Blue Hills Dr. Ext. @ RCIT
Fine Mesh Screens
Williamson Road Storm Drain Ph. 2, Cont.
Norwood Sanitary Sewer Replacement
Williamson Road Storm Drain Pho 2, Cont.
Chip Drive, NE @ RCIT
IIA
IIB
Year to Date
Expenditures
$ 294,556
45,900
22,406
795,289
18,492
380,994
23,943
43,086
305,309
164,278
178,560
4~875
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
2,277,688
1~912~797
364~891
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
ROANOKE REGIONAL AIRPORT COt~ISSION
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDED OCTOBER 31, 1988
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Income Before Non-Operating Expense
Less: Non-Operating Expense
Interest Expense
Total Non-operating Expense
1988
$ 143,041
51,434
70,064
10,532
8,867
525,005
12,263
40~030
861~236
176,154
397~073
573~227
288,009
177~024
110~985
28~776
28~776
139,761
35~388
35~388
1987
144,744
56,178
71,911
13,446
7,347
473,473
10,852
13r037
790{988
138,608
248~435
387~043
403,945
181~246
222r699
90t960
90~960
313,659
37~884
37~884
Net Income ~ 104f373 ~ 275r775
ROANOKE REGIONAL AIRPOR~ CO}~{ISSION
CO}~4ISSION
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Paint Hangars
Unidentified Construction
Repaint R/W & T/W Markings
Roof Repairs - Replacement
AIP #01
Terminal Building Additions/Alterations
Noise Protection and Soundproofing
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 12,026
38,307
2,700
630
100
269,712
12,424,878
50~262
12,798,615
6r968~085
~ 5f830~530
NO~E: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
CI?Y OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDED OCTOBER 31, 1988
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative:
Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
1988
$ 106,175
16,345
34,068
1,230
30,772
36r808
225~398
181,001
133,037
173,769
20,913
1~811
510~531
( 285,133)
107r643
( 392,776)
16,987
1~710
18r697
1987
$ 90,775
15,511
24,230
9,774
15,713
17r999
174,002
152,743
113,016
151,203
12,875
1,362
431f199
257,197)
101~681
358,878)
19,713
1~766
21~479
Net (Loss) $( 374¢079) $( 337,399)
CIVIC CEN~ER FUND
CON?INUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Steps on Terrace and Handicap Ramp
Total Project Expenditure
Less Prior Year Expenditure
Total Current Year Expenditures
Year to Date
Expenditures
$ 26,569
23~916
50,485
15r726
~ 34~759
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPAI{ATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDED OCTOBER 31, 1988
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income (Loss) Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
1988
$2{097r894
2r097~894
1,249,316
603~382
1~852{698
245,196
206~011
39~185
22{105
22~105
1987
$1~486~559
Ir486~559
1,200,472
554~101
1,754~573
(268,014)
132~964
(400,978)
3~926
3~926
Net Income (Loss) ~ 61r290 $(397,052)
INTERNA~ SERVICE
CON~INt~_~)
Capital Outlay Not Included in Operating Expenses:
Project
Mgr. Services - Other Equipment
CIS - Other Equipment
MVM - Furniture and Equipment
MVM - Other Equipment
ULS - Furniture and Equipment
ULS - Land Purchase
Year to Date
Expenditures
$ 12,402
60,102
942
1,754
546
2{276
Total
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL 5TATEMENT OF ACCOUNTABILITY
FOQ MONTH ENOED OCTOBER 31, 1988
TO THE DIRECTOR OF FINANCE
GENERAL STATEMENT DF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY
FOR THE FUNDS OF SAID CiTY THE MONTH ENOED OCTOBER 31, 1988.
DF ROANOKE, VIRGINIA
FUND BALANCE AT RECEIPTS DISBURSEMENTS BALANCE AT DALANCE AT
SEPT lO, 1988 OCT. 31~ 1988 OCT 31, 1987
GENERAL $9,181,222 33 $17,~30,911 76 $11,21&,61T 08 $15,D95,51T O1 $I0,977,050 BT
CAPITAL $18,294,126.3§ $246,375.58 $705,766 51 $17,894,726.42 $20,470,426 14
DEBT SERVICE s488~851 BB $99~D71 71 ~108,669 3O $445,454.13 ~508,811 E9
WAlER $8,979.10106 $351~0§1 51 $249,614.95 $8~486,587.68 $1 899,073 67
SEWAGE T~EATMEMT $D,699,15~.89 $520,157 06 $765,18T 66 $D,454,174.89 $3,953,089 16
AIRPORT $1,199.558 67 $3,981,099 91 $2,918,D69.06 $I,208,388 32 $8,804,4§4 99
CIVIC CENFED $SB8,D99.Di sOl,ED4 BB $137,815 DO S~DD,D88.84 $)B8,DD4.?9
INTERNAL SERVICE $1.099,6T8 87 $4~5,108 63 $480,077 09 $I,114,704 81 $i,154,45347
PAYROLL iSJ,183.SO7 40) $8,i39,3o&.D9 $7,437,150 81 ($3,481,D91 OD) ($D,4DD,98D 80)
PUDLIC ASSISTANCE [$816,08D.181 S391,327.57 $311,624.59 ($296,979 201 l$D48,970 401
FIFTH GIST CONSORTIUM ($160 045 011 $D44,879 90 SDBO,69D 07 ($150,058.181 ($29,68D.ll)
GRANT PRUGDAM5 ($447,589 191 $807,678.70 $758,969.74 ($998,88688) (SOlO,DO0 861
TOTAL ~30,7Q6~I6D.OD $88 177,76785 $85,914,805.06 $97,599,18~ D1 SDT,BB1,ODO 91
CERTIFICATE
I HEREB~ CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF NY ACCOUNTABILITY TO THE CITY OF
ROANOKE~ VIRGINIA, FOR THE FUND5 OF THE VARIOUS ACCOUNTS THEREOF FO~ THE MONTH ENDING
OCIOBER Di, 1988 THAT SAID FOREGOING:
CERTIFICATES
CASH DF DEPOSITS
UNITED STATES
SECURITIES TOTALS
CASH IN HAND
CASH IN DOMINION DANK
iNVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
DOMINION BANK
COLONIAL AMERICAN NATIONAL BANK
SOVRAN BANK
C~ESTAR BANk
SIGNET DANK
CENTRAL FIDELITY
$650,16§.D8 $650,165.88
$448,95993 $448,959 93
SJ,O00,O00.O0 $5,500,000 QO $9,500.000 O0
$10,000,000.00 $10,D00,000 O0
SD,DDO,OOO QO $B,O00,O00.O0
$8,00D,000 O0 $8~OOO~OOO.OO
$6~OOO~OO0.O0 $6,00O,OBO DO
TOTALS $I~099,i85 D1 $31,000,000 O0 $5,500,000 O0 ~D7,599,1D§.Dl
DATE: NOVEMBER 16, 1988 ~ ~ ~ ~
CITY OF ROANOK~ PENSION PLAN
BALANCE SHEET
AS OF OCTOBER 31, 1988
ASSETS
Cash
Investments:
(market value - 1988 $92,460,301 and
1987 $80,460,176)
Prepaid Expenses
Total Assets
1988 1987
295 $ 155
87,333,967
$87~334~262
81,468,170
3~296
LIABILITIES AND FUND BALANCE
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$86,625,962
708~300
87~334~262
~87f334~262
$79,513,685
1~957~936
81~471{621
$81,471,62~1
CITY OF RO~]~J~IOI(]~ PENSION PI~%N
STATEMENT OF REVENUE AND EXPENSES
~FOR ~ 4 MONTHS ENDED OCTOBER 31, 1988
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1988
$ 1,417,960
702,504
150,382
77~754
$ 2~348~60__________~0
1987
1,493,712
773,743
1,102,405
83~085
$ 3~452~945
EXPENSES
Pension Payments
Commissions
Active Service Death Benefit
Expense from Bond Premium Amortization
Insurance Expense
Administrative Expense
Total Expenses
Net Income Year to Date
$ 1,527,698
5,100
5,668
92,260
9{574
1~640{300
$ 1,347,668
55,121
89,655
1,884
681
1~495~009
Office of ~e City Clem
November 30, 1988
File #183-410
Dome Corporation of America
79 Midland Avenue
Montclair, New Jersey 07042
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29387 accepting your bid for
construction of a salt storage building at the Public Works
Service Center, upon certain terms and conditions, in the total
amount of $110,679.00, which Ordinance No. 29387 was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, November 28, 1988.
Sincere ly, /'~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. W. Robert [terbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel ~o Schlanger, Director of Finance
~r. William F. Clark, Director of Public Works
Mr. Charles M. ~uffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Air. Kit B. Kiser, Director of Utilities and Operations
Ms. Dolores C. Daniels, Citizens' Request for Service
Room 456 Municipal Building 215 C'~urch Avenue S W Po~noke, V~rg~nia 24011 (703) 98t-2541
Office of the City Cle~
November 30, 1988
File #183-410
Structu.es & Utilities Company,
P. 0. Box 2218
Christiansburg, Virginia 24068
Ladies and Gentlemen:
[nc.
Building Specialists, Inc.
215 South Market Street
Salem, Virginia 24153
I am enclosing copy of Ordinance No. 29387 accepting the bid of
Dome Corporation of America for construction of a salt storage
building at the Public Works Service Center, upon certain terms
and conditions, in the total amount of $110,679.00, which
Ordinance No. 29387 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 28, 1988.
On behalf of the Members of City Council, I would
appreciation for submitting your bid on the
project.
like to express
abovedescribed
Sincere ly, f~]
Mary F. Parker, C3~C
City Clerk
MFP:ra
r~:~om450 M~ni¢ipalBuilcling 215 Church Avenue SW Roanc~e V~r.a,nia24011 (700) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of November, 1988.
No. 29387.
VIRGINIA,
AN ORDINANCE accepting the bid of Dome Corporation of America,
for construction of the salt storage building at the Public Works
Service Center, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute
the requisite contract for such work; rejecting all other bids made
to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Dome Corporation of America, in the total
amount of $110,679.00, for construction of the salt storage
building at the Public Works Service Center, such bid being in full
compliance with the City's plans and specifications made therefor
and as provided in the contract documents offered said bidder,
which bid is on file in the Office of the City Clerk, be and is
hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously
Council.
3.
work are
appropriated by
Any and all other bids made to the City for the aforesaid
hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be iu full force and effect upon its passage.
ATTEST:
City Clerk.
Office of~ne City Cler~
November 30, 1988
File #60-183-410
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Scblanger:
I am attaching copy of Ordinance No. 29386 amending and reor-
daining certain sections of the 1955-$9 General and Capital Funds
Appropriations, providing funds in the total amount of
$118,000.00, in connection with award of a contract to Dome
Corporation of ~'nerica for construction of a salt storage
building at the Public Works Service Center, which Ordinance No.
~9388 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, November 28, 1988.
Sincere ly,
Mary F. Parker, C~C
City Clerk
MFP:ra
Eneo
Mr.
Ms.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
Dolares C. Daniels, Citizens' Request for Service
Room 456 Municipo~ Buiiding 215 Church Avenue SW Roanoke 'V~rg~nia 24~tl (703) 98'~-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of November, 1988.
No. 29386.
AN ORDINANCE to amend and reordain certain
1988-89 General and Capital Funds Appropriations,
for an emergency.
WHEREAS, for the usual daily operation of
Government of the City of Roanoke, an emergency
exist.
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the 1988-89 General
Funds Appropriations, be, and the same are hereby,
reordained, to read as follows, in part:
sections of the
and providing
the Municipal
is declared to
the City of
and Capital
amended and
General Fund
Appropriations
Non-Departmental
Transfer to Other Funds (1) .........................
Fund Balance
Capital Maintenance & Equipment Replacement Program-
- City Unappropriated (2) ..........................
$11,317,575
9,442,468
$ 4,902,406
Capital Fund
Appropriations
General Government
Salt Storage Building
1) Transfer to Capital
Projects
2) CMERP - City
3) Appr. from General
Fund
(001-004-9310-9508)
(001-3323)
(008-052-9619-9003)
$ 118,000
(118,000)
118,000
$13,270,977
118,000
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council
Subject:
Bid Committee Report
Salt Storage Building
1802 Courtland Road, N.E.
Public Works Service Center
Roanoke, Virginia
Roanoke, Virginia
November 28, 1988
I. Back~round:
City Council, at its October 24, 1988 meeting, publicly
opened and read aloud the bids received for the construction
of a Salt Storage Building at the Public Works Service Center
located at 1802 Courtland Road, N.E., Roanoke, Virginia.
Three (3) bids were received with Dome Corporation of
America, Montclair, New Jersey, submitting the low bid in the
amount of $110,679.00 and 90 consecutive calendar days.
C. Buildin~ is designed to hold 2,000 tons of salt, which is the
typical winter supply requirement for the City of Roanoke.
D. Dome Corporation of America specializes in the fabrication
and erection of domed structures for the storage of salt.
E. City of Roanoke is required to level the site, pave inside
the building and build the required road to the building.
Sum of 96,675.00 was noted in the proper place to be deducted
from the base bid if the footings were omitted. It is not
recommended that this deduction be accepted.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
contract documents.
B. Amount of the low bid.
C. Fundtn~ of the project.
D. Time of completion.
E. Impact on snow emergency operations.
Page 2
III. Alternatives are:
mo
Award a lump sum contract to Dome Corporation of America in
the amount of $110,679.00 and 90 consecutive calendar days to
construct the Salt Storage Building in accordance with the
contract documents as prepared by the City Engineer's Office.
1. Compliance of the bidders with the requirements of the
contract documents was met.
2. Amount of the low bid is 10.7% above the engineer's
estimate and is acceptable.
3. Funding is available in Capital Maintenance Equipment
Replacement Program.
Time of completion is quoted as 90 consecutive calendar
days which is acceptable.
Impact on snow emergency operations will be positive.
Salt storage under roof will eliminate leaching from
rain water (which will soon be a requirement of the
Environmental Protective Agency), keeps the salt from
lumping which breaks the spreaders, and saves a con-
siderable amount of time in loading the equipment.
Covered storage of salt will also keep rainwater from
weakening the strength of the salt in its capacity to
melt snow.
B. Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the
Contract Documents would not be an issue.
2. Amount of the low bid would probably change if rebid at
a later date.
3. Funding for the project would not be encumbered at this
time.
4. Time of completion of the project would be extended.
Impact on snow emergency operations would remain the
same. The salt would continue to leach out from rain-
water and will eventually have to be covered to comply
with the requirements of the Environmental Protection
Agency. Salt will continue to lump and cause damage to
the spreader equipment and time will be wasted in trying
to break up the lumps before it can be loaded into the
spreaders. The snow melting properties of the salt will
continue to be reduced due to exposure to rainwater.
Page 3
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative A.
Bo
Authorize the City Manager to enter into a contractual
agreement in a form acceptable to the City Attorney with Dome
Corporation of America to provide and erect the Salt Storage
Building at the Public Works Service Building, 1802 Courtland
Road, N.E., Roanoke, Virginia, in accordance with the
contract documents as prepared by the City Engineer's Office
in the amount of $110,679.00 and 90 consecutive calendar
days.
Apppropriate $118,000.00 from the Capital Maintenance and
Equipment Replacement Program to an account to be established
by the Director of Finance to be titled Salt Storage Building
as follows:
Contract Amount
Project Contingency
$110,679.00
7~321.00
Total Project Amount $118,000.00
Respectfully submitted,
RAG/LBC/mm
Attachment: Tabulation of Bids
cc: City Attorney Director of Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
~ Chairman
William F. Clark
BID TABULATION
SALT STORAGE BUILDING
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND ROAD, N.E.
ROANOKE, VIRGINIA
Bids opened before City Council on October 24, 1988 at 2:00 p.m.
NO.OF
BIDDER BASE BID BOND DAYS
Dome Corporation of America $110,679.00 * YES 90
Structures and Utilities Co., Inc. $123,641.00 YES 100
Building Specialists, Inc. $132,500.00'* YES 270
The sum of $6,675.00 may be deducted from the base bid if the footings
are omitted. See report - Section I.F.
Deduct $10,000.00 from the base bid.
Engineer's Estimate: $100,000.00
~Chairman
William F. Clark Kit B. Kiser
Office of City Engineer
Roanoke, Virginia
November 28, 1988
Roanoke, Virginia
November 28, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council
Subject:
Bid Committee Report
Salt Storage Building
1802 Courtland Road, N.E.
Public Works Service Center
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Construction Cost Technician
C)~ce of t'ne C,~' Clerk
October 26, 1988
File #183
Mr. Robert R. ~arIand, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for construction of a salt storage building at
the Public Works Service Center, 1802 Courtland Road, N. E., were
opened and read before the Council of the City of Roanoke at a
regular meeting held on ~onday, October 24, 1988:
DDER
BASE BID TOTAL
*Dome Corporation of America
*Building Specialists, Inc.
Structures & Utilities Company,
*Alterations to Bid
$110,679.00
132,500.00
123,641.00
On motion, duly seconded and
you for tabulation, report and
adopted, the bids were referred
reco,~endation to Council.
Sincerely, ~~
~ary F. Parker, CMC
City Clerk
to
MFP:ra
pc: Mr. Wilburn C. DibIing, ,Tr., City Attorney
Room 456 Municipal Building 215 Church A~:~nue SW Ro,~noke ~rg~nia 240tl (703) 981-2541
Office oft'he City Clem
~ovember 30, 1988
Fi le #102
Laaford Brothers Companx,
P. 0. Box 7330
Roanoke, Virginia 24019
/nC.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29389 accepting your bid for
construction of the Read Road replacement bridge, upon certain
terms and conditions, in the total amount of $662,~01.00, which
Ordinance No. ?9389 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 28, 1988.
Sincerely,
Mar.v F. Parker, C~fC
City Clerk
MFP:ra
Enco
pc: l~r. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
~{r. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Ms. Dolores C. Daniels, Citizens' Request for Service
Room 456 Municipal Building 215 Church Avenue SW Roanoke ~Srg~nia 24011 (703) 981-254't
Office of ~e Ci~/Cle~
November 30, 1988
File #102
Alleghany Construction Company,
2q20 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
[nc,
Robertson Construction Company,
P. O. Box 607
Salem, Virginia 24153
Inc.
Ladies and Gentlemen:
[ am enclosing copy of Ordinance No. 29389 accepting the bid of
Lanford Brothers Company, fnc., for construction of the Read Road
replacement bridge, upon certain terms and conditions, in the
total amount of $662,801.00, which Ordinance No. ~9389 was
adopted by the Council of the City of Roanoke at a regular
meeting held on ~onday, November 28, 1988.
On behalf of
appreciation
project.
the Members of City Council, I would like to express
for submitting your bid on the abovedescribed
,~ incere ly,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Room 456 Municipal Building 21§ Church Avenue SW Roanoke V~rg~nia 24011 (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of November, 1988.
No. 29389.
VIRGINIA,
AN ORDINANCE accepting the bid of Lanford Brothers Company,
Incorporated, for construction of the Read Road replacement bridge,
upon certain terms and conditions, and awarding a contract there-
for; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Lanford Brothers Company, Incorporated, in the
total amount of $682,801.00, for construction of the Read Road~
replacement bridge, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, as more particularly set forth in the
report to this Council dated November 28, 1988, be and is hereby
ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out
Council.
3.
of funds heretofore or simultaneously appropriated by
Any and ali other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal government,
ordinance shall be in
In order to provide for the usual daily operation of the
an emergency is deemed to exist, and this
full force and effect upon its passage.
ATTEST:
City Clerk.
C~ce of the CJry Cler~
November 30, 1988
File #60-102
~fr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29388 amending and reor-
daining certain sections of the 1988-89 General and Capital Funds
Appropriations, providing for the appropriation and transfer of
certain funds, in connection with award of a contract to Lanford
Brothers Company, Inc., for construction of the Read Road repla-
cement bridge, which Ordinance No. 29388 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, November 28, 1988.
Sincerely, L/~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno ·
pc: Mr. W. Robert Herbert, City ~anager Hr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Enginee,
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit ~. Kiser, Director of Utilities and Operations
Ms. Dolores C. Daniels, Citizens~ Request for Service
r~om 456 Municipal Building 2 t 5 Church Avenue 5W Roanoke 'v~rg~nia 24011 (70,3) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of November, 1988.
No. 29388.
AN ORDINANCE to amend and reordain certain sections of
the 1988-89 General and Capital Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by
Roanoke that certain sections of the
Funds Appropriations,
reordained to read as
the Council of the City of
1988-89 General and Capital
be, and the same are hereby, amended and
follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) .......................
Revenue
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (2) .................
$11,366,376
9,525,228
$ 3,279,646
Capital Fund
APpropriations
Capital Imrpovement Reserve
Public Improvement Bonds - Series 1985 (3) .........
Public Improvement Bonds - Series 1988 (4) .........
Capital Improvement Reserve (5) ....................
Streets and Bridges
Read Road Bridge Replacement (6-7) .................
Fund Balance
$ 7,019,673
130,000
6,238,224
651,449
10,955,932
763,296
Reserved Fund Balance - Unappropriated (8) ......... $ 1,581,627
1) Transfer to Capital
Projects
2) CMERP - City
3) Streets & Bridges
4) Storm Drains
5) Streets & Bridges
6) Appr. from General
Revenue
7) Appr. from Bonds
8) Fund Balance -
Unappropriated
(001-004-9310-9508) $ 50,760
(001-3323) ( 50,760)
(008-052-9577-9181) (378,649)
(008-052-9603-9176) (113,400)
(008-052-9575-9181) ( 20,965)
(008-052-9620-9003)
(008-052-9620-9001)
(008-3325)
223,859
492,049
(152,134)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
ATTEST:
City Clerk.
Honorable Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Read Road Bridge Replacement
Roanoke, Virginia
November 28, 1988
I. Background
Read Road Bridge over the Norfolk and Southern Railroad is
the last one-lane bridge in the City of Roanoke and has a
restrictive weight limit.
Fiscal Year 1988-92 Capital Improvement Program - approved by
City Council, included various bridge repair and replacement
projects. The replacement of Read Road Bridge over the
Norfolk and Southern Railroad was included in this program.
Bid package as advertised included two (2) alternative
designs. Option "A" was for a thirty (30) foot wide curb and
gutter road while Option "B" was for a twenty-four (24) foot
wide shoulder and ditch section road. In addition, the bid
package included a portion of a proposed 1988 Bond Issue
Neighborhood Storm Drain Project (Hollins Road at Whiteside
Street, N.E.).
II. Current Situation
City Council received, publicly opened and read three (3)
bids for the subject project on October 24, 1988, and
referred the bids to a Bid Committee to review and report
back to Council with a recommendation.
Lanford Brothers Company, Incorporated, of Roanoke, Virginia
submitted the low bid for Options "A" and "B" of $763,295.80
and $662~801.00 respectively.
III. Issues in order of importance are:
A. Compliance with Bid Document requirements.
B. Qualifications of Contractor.
C. Amount of lowest responsible bid.
D. Funds for construction.
Page 2
IV. Alternatives
Award a unit price contract to Lanford Brothers Company,
Incorporated in the amount of $662,801.00 for Option "B" and
establish a contingency for the project in the amount of
$53,107.00.
1. Compliance of the bidder with the requirements of the
Bid Documents was met.
2. qualification of the Contractor has been checked and
verified through previous work in the City of Roanoke.
3. Amount of the bid is acceptable and below engineer's
estimate.
4. Funds for construction are available in the following
accounts:
Public Improvement Bond - Series 1985
(008-052-9577-9181)
$378,649.00
Public Improvement Bond - Series 1988
(008-052-9603-9176)
113,400.00
Capital Improvement Reserve
(008-052-9578-9181)
20,965.00
General Fund - CMERP
50,760.00
Undesignated Capital Fund
152,134.00
TOTAL FUNDS $715,908.00
Award a unit price contract to Lanford Brothers Company,
Incorporated in the amount of ~763~295.80 for Option "A" and
establish a contingency for the project in the amount of
$61~064.00.
1. Compliance of the bidder with the requirements of the
Bid Documents was met.
2. Qualification of Contractor has been checked and
verified through previous work in the City of Roanoke.
3. Amount of the bid is acceptable and below the engineer's
estimate.
Page 3
Funds for construction are not available in sufficient
quantity to fund Option "A". Funds in the amount of
$715,908.00 exist in the following accounts:
Public Improvement Bond - Series 1985
(008-052-9577-9181)
$378,649.00
Public Improvement Bond - Series 1988
(008-052-9603-9176)
113,400.00
Capital Improvement Reserve
(008-052-9578-9181)
20,965.00
General Fund - CMERP
50,760.00
Undesignated Capital Fund
152,134.00
TOTAL FUNDS $715,908.00
Therefore, $111~451.80 in funding must be found in order
to fully fund this option.
Cm
Do not award a unit price contract to Lanford Brothers
Company, Incorporated in the amount of $662,801.00 or
$763,295.80 for Options "B" and "A", respectively, and rebid
the project. Need to replace bridge would not be met.
1. Compliance of the bidder with the requirements of the
bid documents will be met on future bid.
2. Qualification of Contractor would be determined on
future bid.
3. Amount of bid cannot be determined for a future bid.
4. Funds for construction would remain in respective
accounts totaling $715,908.00.
IV. Recommendation; Alternative A;
mo
Authorize the City Manager to execute a unit price contract
to Lanford Brothers Company, Incorporated in the amount of
$662,801.00 for Option "B" (twenty-four foot wide shoulder
and ditch section road),
Appropriate and authorize transfer of funds to an account to
be established by the Director of Finance for the Read Road
Bridge Replacement from Public Improvement Bond - Series 1985
(008-052-9577-9181), $378~649.00; Public Improvement Bond -
Series 1988 (008-052-9605-9176), ~113~400.00; Capital
Improvement Reserve (008-052-9578-9181), $20~965.00; CMERP,
$50,760.00; and Undesignated Capital Funds, $152~134.00.
Page 4
RAG/JAP/mm
Attachment:
cc:
Tabulation of Bids
City Attorney
Director of Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
Respectfully submitted,
Robert A. Garland, ~hairman
William F. Clark
TABULATION OF BIDS
REPLACEMENT OF READ ROAD BRIDGE
OVER N&W RAILWAY
CITY OF ROANOKE, VIRGINIA
Bids opened before City Council on Monday, October 24, 1988 at 2:00 p.m.
BASE BID
BIDDERS OPTION "A" OPTION "B"
Lanford Brothers Company, Incorporated $763,295.80* $662,801.00'
Robertson Construction Co., Inc. $764,521.00'* NO BID
Allegheny Construction Company, Inc. $1,122,178.00 $945,777.00
* Alteration to Bid Form - Add $21,080.00
** Alteration to Bid Form - Add $20,000.00
Engineer's Estimate: Option "A" - $875,380.00
Option "B" - $723,525.00
~Chiarman
William F. Clark
Kit B. Kiser
Hayes, Seay, Mattern & Mattern Office of City Engineer
Roanoke, Virginia Roanoke, Virginia
Roanoke, Virginia
November 28, 1988
Honorable Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Read Road Bridge Replacement
concur with the recommendation of the attached Bid Committee Report.
WRH/JAP/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Construction Cost Technician
Respectfully submitted,
W. Robert Herbert
City Manager
Of'rice of t'ne C~W C~erk
October 26, 1988
File #102
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit ~. Kiser )
Gentlemen:
The following bids for replacement of the Read Road, N. E.,
bridge over ~ & W Railway were opened and read before the Council
of the City of Roanoke at a regular meeting held on ~londay,
October 24, 1988:
BIDDER
BASE DID TOTAL
Lanford Brothers Company, Inc.
Robertson Construction Company, Inc.
Alleghany Construction Company, Inc.
$ 763,295.80
764,521.0~
1,122,178.00
On motion, duly seconded and
you for tabulation, report and
adopted, the bids were referred
recommendation to Council.
Sincerely, Pl~,~--..
Mary F. Parker, CMC
City Clerk
to
MFP:ra
pc: Mr. Witburn C. DibIing, Jr., City Attorney
R4:~om 456 Municipol Builc~ing 215 Church Avenue SW Roanoke Virginia 24011 (703) 981-2~t
O~ce c~ the City Cler~
~iovember 30, 1988
File #9-147
Mr. W. Robert Herbert, Chairman
~oanoke Regional Airport Commission
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance ~o. 29376 authorizing execution
of a deed releasing the City's reversionary interest in certain
property previously deeded by the City to the Roanoke Regional
Airport Com~nission, upon certain terms and conditions, which
Ordinance No. 29376 was adopted by the Council of the City of
Roanoke on first reading on lionday, ~iovember 21, 1988, also
adopted by the Council on second reading on Monday, November 28,
1988, and will take effect ten days following the date of its
second reading.
Sincerely, / .
Mary F. Parker, C~C
City Clerk
~fFP:ra
pc;
~r. Lee Garrett, Vice Chairman, Roanoke Regional Airport
Corr~qission, P. O. Box 29800, Roanoke, Virginia 24018-D798
~4r. Bob Johnson, Member, Roanoke Regional Airport Commission,
P. ~. ~ox 29~0, Roanoke, Virginia 24018-~798
~Ir. Elmer C. ilodge, Roanoke Count~ Administrator, P. 0. Box
29800, Roanoke, Virginia 24~I~-~7~$
,qr. Joel M. Schlanger, Treasu,er, Roanoke Regional Airport
Commission
Mr. Kit ~. Kiser, ~e~ber, Roanoke ~egional Airport Con~'~ission
Mr. Robert C. Poole, Airport Manager
Room 456 Municipal BuilOincj 2t5 C'~urch Avenue S W Roanoke V~rg~nta 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of November, 1988.
No. 29376.
VIRGINIA,
AN ORDINANCE authorizing execution of a deed releasing the
City's reversionary interest in certain property previously
deeded by the City to the Roanoke Regional Airport Commission,
upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
Mayor and City Clerk are authorized to execute and attest respec-
tively, in form approved by the City Attorney, an appropriate
quitclaim deed or other appropriate documentation releasing the
City's reversionary interest in an approximate 7.9-acre parcel,
transferred to the Roanoke Regional Airport Commission by deed
dated July 1, 1987, in exchange for an appropriate reversion
clause in favor of the City being placed upon a certain 8-acre
parcel obtained by the Commission from the County of Roanoke and
known as a portion of the "Ida Mae Holland" tract, as more par-
ticularly set forth in the report to this Council dated November
21, 1988.
ATTEST:
City Clerk.
Roanoke, Virginia
November 21, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Replacement of property subject to reversionary
clause from property deeded by the City to the
Roanoke Regional Airport Commission
I. ~ackground
City agreed to deed previously owned land dedicated for
airport purposes to the Roanoke Regional Airport
Con~nission (Commission) by agreement dated July 1, 1988.
Bo
Reversionary clause is provided in the agreement and deed
of conveyance which stipulates that the land conveyed
from the City to the Commission will revert back to the
City if the Commission is ever dissolved.
Commission agreed to convey 7.9 acres of land and
adjacent landscape easement to Roanoke County earlier
this year in exchange for 8.0 acres of land needed from
the estate of Ida Mae Holland Tract for the protection of
navigational facilities. Land conveyed from the
Commission was provided for use by the County in
developing an access road north of Peters Creek Road to
serve as an industrial and/or office park. This
conveyance contained certain restrictions and did not
relieve the Commission or the County of the reversionary
clause.
Roanoke County has requested that the City and the
Commission, by similar deeds to the Commission, remove
the reversionary clause from the 7.9 acres transferred to
the County and, in lieu thereof, place the reversionary
clause favoring the City on the 8.0 acre parcel obtained
from the Ida Mae Holland tract by the County and
subsequently conveyed to the Commission.
See attached letter dated November 10, 1988 from the
Roanoke County Administrator.
II. Issues
Ao
Total amount of Commission property subject to the
reversionary clause.
B. Clear title for roadway dedication purposes.
III. Alternatives
Council agree to remove the reversionary clause on th~
7.9 acres in exchange for placing an identical clause on
the 8.0 acres and authorize the appropriate City Official
to execute the necessary legal documents to accomplish
this action once these documents are approved by the City
Attorney.
Total amount of Commission property subject to the
reversionary clause will remain virtually unchanged.
Clear title for roadway dedication purposes will be
assisted by this action.
Council not agree to exchange the reversionary clause on
the 7.9 acre parcel for a reversionary clause on the 8.0
acre parcel.
Total amount of Commission property subject to the
reversionary clause will remain unchanged. It is
noted, however, that should the property ever, in
fact, revert back to the City and subsequently
continue to be used for airport purposes then the
disposition of the 8.0 acre tract would need to be
resolved.
Clear title for roadway dedication purposes may be
difficult to obtain.
IV.
Recommendation: Council agree to exchange the reversionary
clause from the 7.9 acre parcel to the 8.0 acre parcel in
accordance with Alternative "A".
Respectful~ submitted,
W. Robert Herbert
City Manager
WRH/KBK/hw
cc: Chairman and Members Roanoke Regional Airport Commission
Mr. Elmer C. Hodge, Roanoke County Administrator
A Be~utt[ulBcginning
COUNTY ADMINISTrAtOR
ELME/~ C HO[DGE
Mr. W. Robert Herbert
City Manager
City of Roanoke
215 W. Church Avenue
Roanoke, VA 24011
November 10, 1988
BOARD OF SUPErVrSORS
Dear Bob:
Roanoke County requests that the reversionary clause placed in
the deed restrictions which conveyed 7.9 acres of Airport
Commission property to Roanoke County for Valleypointe be
rescinded. We agree to allow the same restriction to be recorded
against the 8.0 acres which Roanoke County bought from the Ida
Mae Holland estate and conveyed to the Roanoke Regional Airport
Commission.
The new restriction would cause the 8.0 acres to revert to the
City if the Commission disposes of it.
This action would allow Roanoke County to convey clear title to
Virginia Department of Transportation for the road right of way
and would assist Lingerfelt Development to add several out
parcels to property within Valleypointe.
County Attorney Paul Mahoney is working with your attorney's
office to prepare the appropriate documents. We ask that this
matter be placed on the next agenda for review by City Council to
empower the City Manager to execute these documents.
Please call me if you should have questions.
Since~y,, /
Elmer C.
County Administrator
TWG:so
BOX 29800 · ROANOKE. VIRGINIA 24018-079e . (703) 772-2004
Office of the City Clerk
November 30, 1988
File #60-2~249
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29378 amending and reor-
daining certain sections of the 1988-89 General and Capital Funds
Appropriations, providing for appropriation of funds to complete
the Trinkle Buildings sale~transfer~lease back transactions,
which Ordinance ~lo. 29375 was adopted by the Council of the City
of Roanoke on first reading on Monday, November 21, 1988, also
adopted by the Council on second reading on ~ionday, November 28,
1988, and will take effect ten days following the date of its
second reading.
~ incere ly,
Mary F. Parker, C~C
City Clerk
MFP: ra
Enc.
pc: Mr. W. Robert ~,Ierbert,
Mr. Brian J. Wishneff,
City ~anager
Chief of E '
~conom~c Development
Room 456 Munici~al Builc~incj 2t5 C'~urch Avenue SW Roonoke V~rg,nia 24~I t (703) 981-254'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of November,
No.
AN ORDINANCE to amend and
1988.
29378.
reordain certain
sections of
the 1988-89 General and Capital Funds Appropriations.
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the 1988-89 General
Funds Appropriations, be, and the same are hereby,
reordained to read as follows, in part:
the City of
and capital
amended and
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) ......................
Contingency - General Fund (2) .....................
Revenue
Due from State City Jail Pods (3) ................
Other Categorical Aid - City Jail Pod (4) ..........
$11,421,616
9,556,468
556,356
$ 106,000
12,281,084
Capital Fund
APPropriations
General Government
Campbell Ave. Historic Property (5) ................
1) Transfer to Capital
Projects
2) Contingency
3) Due from State -
City Jail Pod
4) Rev. City Jail Pods
5) Appr. from General
Revenue
001-004-9310-9508) $ 82,000
001-002-9410-2199) 24,000
001-1234)
001-020-1234-0665)
106,000
(106,000)
008-002-9620-9003) 82,000
$13,234,977
182,000
ATTEST:
City Clerk.
Roanoke, Virginia
November 21, 1988
The Honorable NoeL.C,. ~aylgr, Mayor
and Members, R~'~hok~ City Council
Roanoke, Virginia 24011
Dear Members of City Council:
Subject: Appropriation of Funds to Complete Trinkle Buildings
Sale/Transfer/Lease Back Transaction
On Monday, November 14, 1988, City Council approved, on first reading,
Ordinance No. 29372, which authorized the above-noted property sale/transfer/
lease back transaction related to the acquisition by the City of the historic
Trinkle buildings.
Today, City Council will vote on the second readin$ of the Ordinance. If
approved, the attached Budget Ordinance has been prepared by the Department of
Finance which appropriates the funds necessary to complete the transaction and
increases the General Fund Contingency by $24,000.
1. Purchase 120 and 122 Campbell
(($64,000 City; $100,000 state grant)
$164,000
2. Lease of 124 Kirk for City
$ 16,000
3. Legal fees associated with closing $ 2,000
Total appropriation required $182.000
Funding sources recommended for the purchase of these buildings is as
follows:
Division of Historic Landmarks Grant
(Previously appropriated on September
12, 1988)
$100,000
2o
Unanticipated state reimbursement for
construction of the jail pods
Total revenues available
$106,000
$206,000
The attached budget ordinance appropriates $82,000 to Capital Projects Fund
Account No. 008-002-9620-9003 (Campbell Avenue Historic Properties), increases
the General Fund Contingency Account Appropriation by $24,000, and establishes
an Account Receivable and revenue estimate in the General Fund from the State of
Virginia for $106,000.
Respectfu~y submitted,
W. Robert Herbert
City Manager
WRH:EBRJr:mp
cc: City Attorney
Director of Finance