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Council Actions 11-14-88
~owers 1293631 REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL November 14, 1988 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All present. The invocation will be delivered by The Reverend Fredrick C. Taylor, Retired. Present. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. PUBLIC HEARINGS A. Continuation of a public hearing with regard to pro- posed amendments to the Fiscal Year 1988-89 Community Development Block Grant budget and Statement of Objectives to the United States Department of Housing and Urban Development. Mr. W. Robert Herbert, City Manager· Adopted Ordinance No. 29363 and Ordinance No. 29364. 17-01 Public hearing on the request of Ms. B. Anne Parker and Ms. Marianne Rose that a two foot by one hundred thirty-five foot strip of Walnut Avenue, S. W., running alongside parcels bearing Official Tax Nos. 1131101 and 1131102, be permanently vacated, discontinued and closed. Ms. Marianne Rose, Spokesperson. Adopted O~dinance No. 29365 on first reading. 17~0~ C. Public hearing on the request of Mr. Robert L. Payne that the remaining sections to three undeveloped alleys adjacent to Wise Avenue and Campbell Avenue, S. E., in Block 2, as shown on City Official Appraisal Map Sheet No. 411, situated between and abutting Official Tax Nos. 4110404 through 4110410, inclusive, be permanently vacated, discontinued and closed. Mr. Robert L. Payne, Spokesperson. Adopted Ordinance No. 29366 on ~irst reading. (7-0) D. Public hearing on the request of the City of Roanoke Redevelopment and Housing Authority that an irregularly shaped alley, extending in an easterly direction from First Street, N. W., running between Lots 10 and 11, Block 9, Official Survey Sheet Northwest 1, Official Tax Nos. 2013011 and 2013012, in the Gainsboro Neighborhood Development Project, be permanently vacated, discontinued and closed. Mr. Kevin P. Oddo, Attorney. Adopted Ordinance No. 29367 on ~irst reading. (7-0) (i) C-1 Public hearing on the request of Mr. and Mrs. James L. Camden, that property located at 508 Gus Nicks Boulevard, N. E., containing 0.17 acre, more or less, designated as Official Tax No. 3321010, be rezoned from RM-1, Residential Multi-Family, Low Density District, to CN, Neighborhood Commercial District, subject to certain proffered conditions. Mr. Bruce E. Mayer, Attorney· Adopted Ordinance No. 29368 on first reading. 17-0) CONSENT AGENDA IApproved 7-0 as amendedl ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. *Request of Council Member Bowers for an Executive Session to con- sider a personnel matter being the appointment of a Committee of A report of the City Manager with regard to concerns expressed by Mr. Lawrence M. Taylor regarding parking regula- tions in the City and more specifically, in the downtown area. RECOMMENDED ACTION: Concur in recommendation. C-2 Qualification of Mr. Horace S. the Roanoke Civic Center Commission ending September 30, 1991. Fitzpatrick as a member of for a term of three years, RECOMMENDED ACTION: Receive and file. C-3 Qualification of Mr. Robert W. Glenn, Jr., as a Commissioner of the Roanoke Redevelopment and Housing Authority for a term ending August 31, 1992. RECOMMENDED ACTION: Receive and file. ~Request of Council Member Trout for an Executive Session to con- sider the disposition ~y, Section 2.1~34S (a) (3) REGULAR A~Code of Virqinia as amended. C-I Deleted ~rom Consent Agenda and considered under Hearing of Citizens Upon Public Matters: concurred in the report, Mr. Hearing of Citizens Upon Public Matters: None.L Bowers voting No. Petitions and Communications: a. 1. A communication from the Honorable Chief Judge and Judges of the 23rd Judicial Circuit endorsing the con- cept of establishing a Regional Work Farm for non- violent persons who have violated the law, and recommending a feasibility study to determine the need and practicability of such project· Concurred in the recommendation. 2. A report of the City Manager concurring in the above recommendation. Received and filed. *the Members of Council, Section 2.1-3~4 ~a) (7), Cc~e o~ Virginia, as amended. (2) 5. Reports of Officers: 10. a. City Manager: Briefings: None. Items Recommended for Action: b. City 1. A report recommending authorization to execute a grant agreement, in the amount of $10,414.00, from the Virginia Department of Housing and Community Development for the Emergency Home Repair Program; and execution of an agreement with Total Action Against Poverty in the Roanoke Valley, Inc., for the coopera- tive administration of the Emergency Home Repair Program; and appropriation of funds therefor. Adopted Ordinance No. 29369 and ~rdinance No. 29370. {7-0) 2. A report recommending appropriation of $8,757.00 which was received from the U. S. Department of Agriculture through the Virginia Department of Corrections, to enhance food service programs at the Crisis Intervention Center, Juvenile Probation House and Juvenile Detention Home. Adopted Ordinance No. 29371. Attorney: I. A report with regard to the City's purchase of proper- ties located at 118, 120, 122 and 124 Campbell Avenue, S.W. Adopted Ordinance No. 29372 on ~irst ~eading. (4-2, Council ~embers Trout and Musser voting no, Council Membe~ Reports of Committees: ~owers ~bsta~ning. I a. A report of the City Planning Commission recommending approval of the proposal of the Citizens' Advisory Committee on City-Wide Parks Study to name the sports complex area near Victory Stadium, "Roanoke River Sports Complex." Mr. Michael M. WaldvogeI, Chairman. Referred to the City Manager for detailed ~tudy including a recommendation Unfinished Business: None.[ on a logo for the sports complex, and { alternatives ~y w~ich Bob McLelland may be recognized. Introduction and Consideration of Ordinances an~ ~esolut~ons: a. An Ordinance to amend and reordain certain sections of the 1988-89 General Fund Appropriations, to provide for an appropriation of $17,847.00 to Total Action Against Poverty's Transitional Living Center. Adopted Ordinance No. 29373, ~7~0) Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: (~) C)~ce of ,he Ci~ Cled~ November 16, 1988 File #200-236 Mr. IV. Robert Herbert City Manager Roanoke, Virginia Dear ~r. Herbert: I am attaching copy of Ordinance No. 29364, authorizing the filing of an amendment with the United States Department of Housing and Urban Development of the 1988-89 Comwunity Deve[opment Block Grant Statement of Objectives, which Ordinance No. 29364 was adopted by the Council of the City of Roanoke ut a regutar meeting he[d on Monday, ~ovember 14, 1988. Sincere [y, ,/~/ Mary F. Parker, CMC City C[erk MFP: ra Enc. pc: ~fr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Brian J. Wishneff, Chief of Economic Development Grant~ ~r. John R. Mar~les, Chief of Community Pianning Mr. Charles H. Huffine, City Engineer ~r. Rona[d ~. Mi[[er, Administrator Ms. Marie T. Pontius, Grants and Building Commissioner/Zoning lionitoring Administrator Room 456 Municil:X]l Buildin~ 215 CY~urch Avenue S W Roanoke ",,~9~nia 240t I (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 14th day of November, 1988. No. 29364. VIRGINIA, AN ORDINANCE authorizing the filing of an amendment with the United States Department of Housing and Urban Development (HUD) of the 1988-89 Community Development Block Grant (CDBG) Statement of Objectives; authorizing the execution and filing of certain documents relating thereto; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City's 1988-89 CDBG Statement of Objectives is hereby amended in order to transfer funding in the amount of $150,000 from certain existing program income accounts to provide for certain new projects, as more particularly detailed in the City's Manager's report to Council dated November 14, 1988. 2. The City Manager or Assistant City Manager is hereby autho- rized to execute and file with the United States Department of Housing and Urban Development (RUD) documents reflecting the amendment autho- rized hereby, and to furnish HUD with any additional information or assurances required in relation thereto. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. November 16, 1988 File #60-200-236 Mr. Joel M. Schtanger Director of Finance Roanoke, Virginia Dear ,~r. SchIanger: I am attaching copy of Ordinance Mo. 29363, amending and reor- daining certain sections of the 1988-89 Grant Fund Appropriations, providing for the transfer of funds to certain accounts, in connection with proposed amendments to the fiscal year 1988-89 Community Development Block Grant Program and Budget, which Ordinance No. 29363 was adopted by the Council of the City of Roanoke at a regutar meeting held on Monday, November 14, 1988. Sincere[y, ~~ Mary F. Parker, CMC City Clerk MFP: ra Eric. pc: Mr. W. ~obert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Brian J. Wishneff, Chief of Economic Development and Grants Mr. John R. MarIIes, Chief of Cotr~nunity Planning Mr. Charles M. Huffine, City Engineer Mr. RonaId H~ Miller. Building Commissioner/Zoning Administrator Ms. Marie T. Pontius, Grants Monitoring Administrator Room 456 Municipal Building 2t 5 CJqurch A'v~e~ue S W P,x:~noke Virg~nia 24011 (703) 981-254. t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1988. No. 29363. AN ORDINANCE to amend and reordain certain sections of 1988-89 Grant Fund Appropriations, and providing ~or emergency. the an WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Grant Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Community Development Block Grant 1987-88 Housing (1) ........................................ Neighborhood CDBG Projects (2-3) .................. Unprogrammed CDBG (4-9) ............................ Community Development Block Grant 1988-89 ............ Housing (10) ....................................... Unprogrammed CDBG (11) ............................. $ 3,456,585 604,908 143,711 54,171 2,166,583 33,919 500 1) Emergency Home Repair 2) Historic Bldg. Loan Program 3) Preservation Tech. Assistance 4) Unprogrammed CDBG - Deanwood 5) Unprogrammed CDBG - Rehab Loan Repayments 6) Unprogrammed CDBG - Parking Lot Income (035-087-8720-5168) $ 30,000 (035-087-8737-5169) 100,000 (035-087-8737-5170) 6,081 (035-087-8740-5179) ( 68,829) (035-087-8740-5180) ( 38,108) (0'35-087-8740-5183) ( 12,955) 7) Unprogrammed CDBG - Other Loan Repayments 8 Unprogrammed CDBG - NNEO Loan Re- payment 9 Unprogrammed CDBG - F & W Interest 10 Preservation Tech. Assistance 11) Unprogrammed CDBG - Other 035-087-8740-5186) 035-087-8740-5187) 035-087-8740-5188) 035-088-8837-5170) 035-088-8840-5189) $( 563) 2,876) 12,750) 13,919 13,919) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia November 14, 1988 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Amendment of Fiscal Year 1988-1989 Community Development Block Grant (CDBG) Program and Budget Dear Members of Council: I. Background: City Council approved CDBG budqet totalling $3,681,881 for FY 1988-1989 on June 13, 1988 by adopting Resolution No. 29149. Be Council appropriated funds for this budget on August 22, 1988 by Ordinance No. 29262. Pro~ram income was received by the city after July 1, 1988 (which was not a part of the revenue projection for FY 1988-89) due to RRHA parking receipts, land sales and rehabilitation loan repayments. (See Attachment A for details). II. Current Situation: Projects have been recommended to Council over the past few months which can be funded ~th CDBG funds as follows: (see Attachment B for details) Low-interest loan proqram to provide an incentive for private revitalization efforts in designated historic districts. Technical assistance to owners or developers of historic properties. State Emergency Home Repair Grant funds, which will require at least a dollar for dollar match. Report requesting authorization of acceptance of $10,414 grant from state will be presented to council this evening November 14, 1988. Addition of projects to CDBG budget requires amending CDBG program via public hearing and submitting amendments to HUD for their record. Honorable Mayor and City Council Page 2 III. Issues: A. Impact on Community Development of City B. Funding C. Timin~ D. Project eligibility for CDBG funds IV. Alternatives: Authorize City Manager to submit an amendment to the U.S. Department of Housing and Urban Development (HUD) of 1988-1989 CDBG Statement of Objectives, and authorize Director of Finance t__qo transfer funds from program income accounts to accounts established for recommended projects outlined in Attachment B. Impact on Community Development of City would be positive with programs to encourage the preservation of historic properties, and a program to help prevent people having to be displaced from rental housing due to poor condition of that housing. Funding is available in undesignated program income accounts listed in Attachment A. Timing is important in order to implement the proposed programs in a timely manner and accomplish the objectives indicated. Project eligibility for CDBG funds has been certified by the city's Office of Grants Compliance. D__qo not Authorize City Manager t__qo submit an amendment to HUD of 1987-1988 CDBG Statement of Objec~-~ves, and do not authorize Director o__f Finance t__o transfer funds from program income accounts to accounts established for recommended CDBG projects· Impact on Community Development of City would be delayed at best. Funding would not be an issue. Excess program income and residue project funds would be included in FY 1989-1990 budget process. e Timing of budgets would delay implementation of recommended projects six months. 4. Project eligibility for CDBG funds would not be an issue. Honorable Mayor and City Council Page 3 Recommendation: It is recommended that City Council adopt Alternative "A" which will authorize the City Manager to submit an amendment to HUD of the Community Development Block Grant statement of objectives, consisting of the projects detailed in Attachment B. Adoption of Alternative "A" will also authorize the Director of Finance to transfer funds to accounts to be established for the recommended CDBG projects. WRH/MTP CC. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Chief of Economic Development & Grants Chief of Community Planning City Engineer Building Commissioner Grants Monitoring Administrator ATTACHMENT A Page 1 SUMMARY OF CDBG PROGRAM INCOME FUNDS AVAILABLE Program Income: 035-087-8740-5179 035-087-8740-5180 035-087-8740-5183 035-087-8740-5186 035-087-8740-5187 035-087-8740-5188 035-088-8840-5189 Deanwood Land Proceeds Rehab Loans repayment Parking Lot Income Other Loan Repayment NNEO Loan Repayment F & W Interest Payment Unprog CDBG $ 68,829 38,108 12,955 563 2,876 12,750 13,919 $150,000 Proposed Projects: Emergency Home Repair Historic Building Loan Program Preservation Technical Assistance $ 30,000 100,000 20,000 $150,000 ATTACHMENT B Page 1 PROJECTS BEING RECOMMENDED FOR FUNDING Fiscal Year 1988-1989 Mid-Year Amendments Emergency Home Repair Program Community Development Block Grant funds: Virginia Dept of Housing and Community Dev: Total project costs: $30,000 $10,414 $40,414 Funds will be used to provide limited repairs to rental units occupied by low-income tenants. These units will be identified via code enforcement inspections as being in severe need of repairs to avoid further deterioration and possible condemnation and vacation. The intention will be not to bring the unit up fully to code standards, which would be expensive and likely require subsidies or higher rents; rather, repairs will address only those items that threaten liveability. Housing and Community Development (HCD) funds are limited to $500 per unit. CDBG funds will supplement these up to a total of $2,000 per unit. In return for this grant, the property owner agrees not to increase rents for one year. Project would operate city-wide. It is estimated 21 low-income households will benefit from the program. 2. Historic Building Loan Pro~ram CDBG Funds Requested Total Project Cost $100,000 $100,000 A revolving loan fund of $100,000 is proposed to provide a financial incentive for the rehabilitation of historic buildings in a H-l, Historic District. The program is intended to provide financial assistance for the preservation of properties that are either on, or eligible for, the National Register of Historic Places, or are of local historic significance. This assistance is needed in order to help offset the economic costs associated with the initial investment required for the appropriate rehabilitation of historic structures. The loan program will serve as a tool for leveraging future ecgnomic investment and for preserving the significant architectural heritage of our community. This activity will be limited to deteriorated buildings in H- I zones in conservation areas and rehabilitation districts or on a spot basis outside those areas. Program guidelines including terms of loans, interest rate and length of loan will be presented to City Council for their review and approval prior to implementation of the program. This activity aids in the prevention and elimination of slums and blight. ATTACHMENT B Page 2 3. Preservation Technical Assistance CDBG funds requested: Total project costs: $20,000 $20,000 Owners and developers of historic properties have a great need for technical assistance and guidance in their rehabilitation of older buildings. The level of need is beyond what City staff can provide in available time and resources. Assistance in the form of financial packaging, architectural and engineering design, tax act coordination, National Reqister nomination, regulatory guidance or other beneficial help-can make the project successful. A contract with a qualified individual, organization or firm to provide services will assist the rehabilitation of historic structures by providing technical expertise in an expedient manner. his campaign as being "fight at that ble condition Thursday evening. halftime pep talk." chanical loclang system, which TREASURES UNLIMITED open and lock a group of cells at ~ time from a centr~ccontrol, ed. Authorities said it~as sabo- ed by inmates. i Since then, the cells have been [locked. Thursday, the mechani- system was used to lock the cells, '. they had to be milocked manual- Perry said. He said that in event a fire or other emergency, the son had worked out an evacua- a plan for the inmates. He did not )vide any details of that plan. Some guards were still inside e cell block's control room, Perry id, but he declined to say how any and offered no further details. Yelling between the officials ~d inmates could be heard by re- ~rters outside the prison. At one tint a prison official yelled: ~'ou've got to lock up. I'm ordering )u to lock up now." About 25 Corrections officers om the Powhatan and James River ,cilities arrived shortly before 7 .m., and the state police in riot gear ere standing by, Perry said. IING...AT A SPECIAL PRICE! 'HRU NOV. 30 ONLY. FOR-IT! All 14K gold H.S. class dngs. t~ee Features on every 1 OK or 14K gold style. FULL LIFETIME WARRANTY 1 · 362-3392 For the Antique, For the Unique, or Just Plain Fun many "Fresh" items arriving each week ... IIg$: Tues., Thurs. & Sat. 11-5, Sun. !-5. 703-989-2888 or by appt. 989-2136 7155 Bent Mt. Rd.--6% miles S. of 419 on Rt. 221 (Just 8 minutes kom Cave Spring Corners) MasterCard/Visa Wekome NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY COUNCIL The Roanoke City Council will hold a public hearing on Monday, October 10, 1988, at 7:30 p.m. or as soon thereafter as the matter may be heard in the City Council Chamber, fourth floor of the Muncipal Buitdiog, in order to consider an bud, et and Statement of Ob ectives to the United States Depart- I me~gt of Housing and Urban Development (HUD). ' On October 11, 1988, the City of Roanoke will submit to HUD an ~ am~.ndment to the Ci~'s statement of community development I objectives for fiscal year July 1, 1988 through June 30, 198 . I Th s amendment will not impact any current CDBG projects, it is I proposed that city council aflocate $150,000 of formedy unde-I signated program income to the following activities: ] 1. ~ Home Repair Prooram -- $30,000 of CDBGi funds will match $10,414 from the Virginia Department of Housing and Community Development to provide limited repairs to rental property occupied by Iow-income tenants. The program will be administered by Total Action Against Poverty on a city-wide basis. 2. Historic Buildinq Loan Proqram -- $100,000 of CDBG funds to establish a revolving loan fund to provide financial assistance for the preservation of historic properbes ~n the c~ty s H- , Historic Districts. Programs to be administered by the Roanoke and Housing Authority in H-1 zoning areas. 3. Preservation Technical Assistance -- $20,000 of CDBG funds to provide technical assistance and guidance to owners and developers of historic properties in the rehabilitation of those buildings. Program will apply to properties in the city's H-1 zoning areas. More details of the proposed activities are available in the City Clerk's Office, Room 456, or the Office of Grants Compliance, Room 362, Muncipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, phone 981-2141. Given under my hand this 28th day of September, 1988. Mary F. Parker City Clerk Office of~e Cih,'Cler~ November 23, 1988 Fi le #20 Mr. W. Robert [terbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to concerns expressed by Mr. Lawrence M. Taylor regarding parking regulations in the City and more speci- fically, in the downtown area, was before the Council of the City of Roanoke at a regular meeting held on ~ionday, November 14, 1988. On motion, duly seconded and adopted, Council concurred in the recommendation contained in the report. Sincere ly, ~ Mary F. Parker, CMC City Clerk MFP: pc: ra Mr. Lawrence M. Taylor, 525 Janette Avenue, S. W., Roanoke, Virginia 24016 Mr. Robert W. Hooper, Executive Director, Downtown Roanoke, Inc., 410 First Street, S. W., Roanoke, Virginia 24011 Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Room 456 Municil:x~l 5uildin(9 215 C~urch Avenue SW Roanoke V~rg~nia 240t t (703) 981-2541 Honorable Mayor and City Council Roanoke, Virginia R~anoke, Virginia November 14, 1988 Dear Members of Council: Subject: Downtown Parking Permits - Maintenance and Service Vehicles I. Back~round on this subject is: Mr. Lawrence M. Taylor appeared before City Council at the meeting on Monday, July 11, 1988, on behalf of elevator service contractors and other maintenance companies requesting some consideration for special permits to allow parking of their vehicles in the downtown area during emergency and maintenance calls. Task force consisting of Mr. Robert Hooper, Downtown Roanoke, Inc., Lt. W. D. Jobe, Police Department, and Jack B. Woodson, Jr. and Robert K. Bengtson, of the City Engineering Department, met to review the subject. II. Current Situation of this subject is: Ao Police Department receives as many as 25 calls per week (rarely does this include an actual emergency) from various contractors and ser- vice maintenance, utility and delivery companies requesting special exceptions for parking in the downtown area. The requests are usu- ally received on the same day or one day in advance of the time for which the parking is needed. The special exception is granted where justified and information is dispatched by radio to officers patrol- ling downtown. (There are instances where a police officer may not get the information for a special parking exception, and he subse- quently tickets that vehicle. Such tickets are voided after the driver contests the ticket with the Police Department. This may occur once or twice a week.) Ensineerin~ Department receives one call every one to two weeks from contractors and utility companies requesting special exceptions for parking in the downtown area. Such requests usually involve situa- tions that will impact traffic flow or occur over an extended period of time. Individuals in need of such special parking considerations, who do not know to call the Police Department, are often times able to work out an arrangement with a police officer at the site. This flexibility is certainly welcomed by the business community. Fo Go Parking exceptions granted by the Police Department are watched care- fully to ensure that they are being used for the purpose indicated. There are many instances where the parking exception is abused (i.e. parking for convenience). Surve~ done by task force of other municipalities in Virginia is sum- marized here: 13 questionnartes sent 8 responded 7 do not issue parking permits to maintenance or service companies for on-street parking in central business districts. These include Charlottesville, Lynchburg, Salem, Blacksburg, Staunton, Suffolk, and Virginia Beach. 1 (Norfolk) does have such a policy. It provides for the issuance of a permit to persons involved in plumbing, heat- ing, electrical and other similar work which enables them to park in some restricted zones while doing emergency work. Permit limits the person to park only up to two (2) hours, at a fee of $4.50 per day. Norfolk issues approximately two to three such permits per week. On-street parking is difficult to find in Norfolk's central business district. Computer search through the Office of Management & Budget provided some additional information from only one other locality. A delivery and maintenance parking permit system is used in Salem, Oregon. Legal Issue exists in a permit parking program when considering which types of companies, agencies and organizations would be eligible for permits. Meetin~ with City representatives was offered to the three elevator companies represented on the petition to discuss the City's current procedure for working with the public on special parking arrangements in the downtown area. This meeting was also an opportunity for the elevator companies to discuss how the City's procedure may or may not fit their needs. The only elevator company representative that was able to attend was Mr. Lawrence M. Taylor. After a considerable ex- change of ideas and concerns, the meeting concluded with what the City representatives believe will provide a reasonable alternative to the requested permit system; Mr. Taylor expressed a willingness to try this procedure. This alternative allows the person servicing the ele- vator to telephone the Police Department if, after assessing the extent of the work to be done, they believe their stay will exceed the time allowed in their parking zone. This is then handled by the Police Department in accordance with their current procedures for spe- cial parking arrangements. III. Issues in order of importance: A. Need B. Enforcement C. Fees IV. Alternatives in order of recommendation: Ao Do not pursue the implementation of a downtown parking permit system for maintenance and service vehicles. Continue to work with the public by granting special exception where justified. Need is not compelling enough to warrant change. However, it may continue to exist as perceived by elevator service companies, although Police Department presently works well with all service companies in need of parking. Current system is certainly flexible enough to meet the needs of those who are legitimately in need of parking exceptions for both service and emergency calls. 2. Enforcement would continue as is, with follow-up made for each parking arrangement made with Police Department. 3. Fees for such permit system would not be incurred. B. Pursue the implementation of a downtown parking permit system for maintenance and service vehicles performing emer~enc~ work only. Need for such a system has been suggested by area elevator service companies, but does not occur with any frequency (on an average, less than one per week). Such emergency parking ar- rangements are worked out with the Police Department when needed. 2. Enforcement and determination of whether or not an actual emer- gency has been responded to would be necessary. 3. Fees would need to be assessed based upon costs to implement and administer. Co Pursue the implementation of a downtown parking permit system for maintenance and service vehicles performing emergency and service calls. Need for such a system has been suggested by area eleva- tor service companies. However, the task force has concurred that such a system is not desirable and, that it would likely reduce the flexibility that Police Department has in working with the downtown maintenance and service vehicles. Vo RKB/fm CC: Enforcement and determination of emergency or service call status would likely increase beyond today's follow-up procedure due to availability of permits (actually depends on permit process used). Abuse of permits would likely occur. On-street parking for down- town shoppers would be affected. 3. Fees would need to be assessed based upon costs to implement and administer. Recommendation is to continue to work with the public by granting special exceptions where justified and to not pursue the implementation of a down- town parking permit system for maintenance and service vehicles. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety City Engineer Robert Hooper, Downtown Roanoke, Inc. Lawrence M. Taylor, Shenandoah Elevator Company ~/rfice of t~eCit'/Cler~ November 16~ 1988 Fi~e #15-192 Mr. .Tohn W. Lambert, Chairman Roanoke Civic Center Commission 3613 Three Chop Lane, S. W. Roanoke, Virginia 24014 Dear ~ir. Lambert: This is to advise you that Mr. ~Iorace S. Fitzpatrick qualified as a member of the Roanoke Civic Center Cordmission a term of three years, ending September 30, 1991. Sincer~e[Y' .~C:~L.,A..,,~ Mary F. Parker, CMC City Clerk has MFP: ra pc: Mr. r~ob E. Chapman, Manager, Civic Facilities Room456 MunicipalBuildincj 215C~urchAvenue,$W Roanoke ~rg~nia24011 (703) 98'~-2541 0-2 Oath or Affirmation of Office 8tatz ot Virginia, City o~ Roanoke, to I, i.l,~r~ce :~. F'i ~z~",a~rick , do solemnly swear (or I w~l sup~rt the Constitution of the United State~, and the Constitution of ~e State o~ Virginia, ~nd that I w~l ~althfully and impa~ially discharge and perform all the duties incumbent upon me a~ Sentember ~n, lp71. Office of the City Clerk September 28, 1988 File #15-192 Mr. Horace S. Fitzpatrick 247 Cassell Lane, S. W. Roanoke, Virginia 24014 Dear ~r. Fitzpatrick: At a regular meeting of the Council of the City of Roanoke held on Monday~ September 26, 1988, you were reelected as a member of the Roanoke Civic Center Commission for a term of three years, ending September 30, 1991. Enclosed you will find a certificate of your reelection and an ~ath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to ~oom 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, SHE:fa Enc. pc: Sandra H. Eakin Deputy City Clerk Mr. James W. ~urks, Jr., Chairman, Roanoke Civic Center Commission, 1836 Gray$on Avenue, N. W., Roanoke, Virginia 24017 I'~m 456 Municipal Building 215 C~urch Avenue SW Roanoke Virginia 24011 (703) 981-254t COMMONWEALTbt OF VIRGINIA ) ) To-wi t: CITY OF ROANOKE ) I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 26th FITZPATRICK was reelected Center Commission, for a 30, 1991. Given under my hand and 28th day of September, 1988. day of September, 1988, HORACE S. as a member of the Roanoke Civic term of three years, ending September the Seal of the City of Roanoke this Deputy City Clerk Off~ce of the City C!er~ November 16, 1988 File #15-178 Dr. Wendell ti. Butler, Chairman City of Roanoke Redevelopment and Housing Authority 2118 Andrews Road, N. W. Roanoke. Virginia 24017 Dear Dr. Butler: This is to advise you that Mr. Robert W. Gtenn, Jr., has qualified as a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a term ending August 31, 1992. Sincerely, /~~ Mary F. Parker, CMC City Clerk MFP:ra Eric. pc: ~r. Herbert D. McBride, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Room456 MunicipalBuilcling 215 Church Avenue SW Roanoke V~rg~nia24~11 (703) 981-2541 0-2 Oath or Affirmat on of Office 8tat~ o] Virginia. Gity o] Roanoke, to .wit: I, .0 b e r I w~l sup~rt the Constitution of the Unit~ States, and the Constitution of the State of Virginia, ~nd that I w~l f~ithfully and impa~ially discharge and perform all thc duties ~ncumbent upon me a~ ~ Commissioner o~ t~e ~oann?e ~edevelonment ~na Hou~in~ ~uthor~t,~ ~or a term endinn Au~u~f according to the best of my ability. So help me God. Subscribed and sworo to before me, this ?.'~) ~_day of Deputy Clerk Office of ~e City Clerk ~iovember 9, 1988 File #15-78 Mr. Robert W. Glenn, Jr. 1878 Arlington Road, S. W. Roanoke, Virginia 24015 Dear Mr. Glenn: At a regular meeting of the Council of the City of Roanoke held on Monday, November 7, 1988, you were elected as a Commissioner of the Roanoke Redevelopment and Housing Authority for a term ending August 31, 1992. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the ~unicipal ~uilding prior to serving in the capacity to which you were elected. ~'~'~ ~SincereIy' Mary F. Parker, CMC City Clerk MFP:ra pc: Dr. Wendell H. Butler, Chairman, Roanoke Redevelopment and Housing Authority, 2118 Andrews Road, N. W., Roanoke, Virginia 24017 Mr. Herbert D. McBride, Executive ~irector, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, ~. W., Roanoke, Virginia 24017 Room 456 Municipal Buildincj 215 C~urch Avenue SW Roanc~e. V~rg~nia 244)t 1 (703) 98t-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Councii of the City of Roanoke and keeper of the records thereof, do hereby certify that at a reguIar meeting of Council held on the 7th day of November, 1988, ROBERT W. GLENN, JR. was elected as a Commissioner of the Roanoke Redevelopment and Housing Authority for a term ending August 31, 1992. Given under my hand and the Seal of the City of Roanoke this 9th day of November, 1988. City Clerk Of'~ce of the Ci~ Cie~ November 16, 1988 File #214 The Honorable G. O. Clemens Judge, Circuit Court P. 0. Box 1016 Salem, Virginia 24153 Dear Judge Clemens: Your communication endorsing the concept of establishing a Regional Work Farm for non-violent persons who have violated the law, and recommending that a feasibility study be prepared by the Fifth Planning District Coromission to determine the need and practicability of such project, was before the Council of the City of Roanoke at a regular meeting held on Monday, Hovember 14, 1988. OH motion, duly seconded and adopted, Council concurred in the recommendation. Sincerely, ~fary V. Parker, City Clerk CMC MFP: r a pc: Mr. Wayne G. Strickland, Executive Director, Fifth District Commission, P. 0. Box 2569, Roanoke, 24019 Mr. W. Robert Herbert, City Manager ~r. ~arry L. Key, ~ianager, ~ianagement and ~udget Planning Virginia Room 456 A,~nlcipal Building. 215 C~urch A~.nue SW Roanoke V~rg,nio 240t t (703) 981-254~ Office of the City Cler~ November 16, 1988 File #214 The Honorable Kenneth E. Trabue Chief Judge, Circuit Court 305 East ~ain Street Salem, Virginia 24153 Dear Judge Trabue: Your communication endorsing the concept of establishing a Regional Work Farm for non-violent persons who have violated the law, and reco,'~ending that a feasibility study be prepared by the Fifth Planning District Commission to determine the need and practicability of such project, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1988. On motion, duly seconded and adopted, Council concurred in the recommendation. Sincerely, / ,] Mary F. Parker, CMC City Clerk MFP: ra po: Mr. Wayne G. Strickland, Executive Director, Fifth District Cor~mission, P. O. Box 2569, Roanoke, 24010 Mr. W. Robert Herbert, City Manager ~fr. Barry L. Key, Manager, Management and Budget Planning Virginia Room 456 Municipal BuilOing 215 C~urch Avenue SW Roanoke Yqrginia 240t'~ (703) 98'~-254t Off~ce of t~e C:w Cler~ November 16, 1988 File #214 The Honorable Jack B. Judge, Circuit Court Roanoke, Virginia Coulter Dear Judge Coulter: Your communication endorsing the concept of establishing a Regional Work Farm for non-violent persons who have violated the law, and recor'~aending that a feasibility study be prepared by the Fifth Planning District Corr~Hssion to determine the need and practicability of such project, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1988. On motion, duly seconded and adopted, Council concurred in the recommendation. Sincerely /,} Mar.~ F. Parker, CMC City Clerk I~FP: r a pc; Mr. Wayne G. Strickland, Executive Oirector, Fifth Planning District Commission, P. O. Aox 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City ~fanager l{r. Barry L. ~ey, Manager, Management and Budget Room 456 Municipal Building 215 Church Avenue SW Roanoke ~rgJnia 24011 (703) 981-2541 Office of ~e Cil¥ ~)erk November 16, 1988 File #214 The Honorable Clifford Ro Judge, Circuit Court Roanoke, Virginia Weckstein Dear Judge Weckstein: Your communication endorsing the concept of establishing a Regional Work Farm for non-violent persons who have violated the law, and recommending that a feasibility study be prepared by the Fifth Planning District Commission to determine the need and practicability of such project, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1988. On motion, duly seconded and adopted, Council concurred in the recorr~,~endation. Sincerely, " Mary F. Parker, C~{C City Clerk MFP:ra pc: Mr. Wayne G. Strickland, Executive Director, Fifth District Commission, P. O. Box 2569, Roanoke, 24010 Mr. W. Robert Herbert, City Manager Mr. Barry L. Key, Manager, Management and Budget Planning Virginia P,,oom 4.56 Municipal Building 215 Church Avenue $~,V Rc.~noke ",,qrg~nic~ 240t ~ (708) 981-254.'J Or, ce of ~he City Clerk November 16, 1988 File #214 The Honorable Roy ~. Judge, Circuit Court Roanoke, Virginia Willett Dear Judge Willett: Your corr~unication endorsing the concept of establishing a Regional Work Farm for non-violent persons who have violated the law, and recommending that a feasibility study be prepared by the Fifth Planning District Commission to determine the need and practicability of such project, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1988. On motion, duly seconded and adopted, Council concurred in the recommendation. Sincerely. City Clerk MFP: ra pc: Mr. Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 ~:Ir. W. Robert Herbert, City Manager Mr. ~arry L. Key, Manager, ~anagement and ~3udget Room 456 Munici~x~l Building 2t5 Church Avenue S W Roanoke Virg,nia 2401 t (703) 981-254~ Off~ce of the C!ty Clerk November 16, 1988 File ~214 ~4r. Wayne G. Strickland Executive Director Fifth Planning District Co~mission P. 0. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: I am attaching copy of a communication from the Honorable Judges of the Twenty-Third Judicial Circuit endorsing the concept of establishing a Regional Work Farm for non-violent persons who have violated the law, and recommending that a feasibility study be prepared by the Fifth Planning District Commission to deter- mine the need and practicability of such project, which report was before the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1988. I am also attaching copy of a report from the City Manager con- curring in the above recom~nendation. On motion, duly seconded and adopted, Council concurred in the recommendation of the Circuit Court Judges and referred the matter to the Fifth Planning District Commission for preparation of a feasibility study. Sincere ly, ~ary F. Parker, City Clerk MFP:ra Room 456 Municipal Building 215 C~urch Avenue S W Poano~e V~rg~nia 24~t I (703) 98~1-2541 TWENTY-THIRD JUDICIAL CIRCUIT OF VIRGINIA COMMONWEALTH OF VIRGINIA october 24, 1988 Honorable Mayor and Members of Council for the City of Roanoke Honorable Chairman and Members of the Board of Supervisors of Roanoke County Honorable Mayor and Members of Council of the City of Salem Re: Regional Work Farm Ladies and Gentlemen: For some time now there have been informal discus- sions and some research on behalf of several of our valley governments concerning the possibility of estab- lishing a regional work farm for those non-violent persons who have violated the law. Such a project would help to reduce the overcrowding in our local jails and would provide meaningful opportunity for short-term offenders to engage in work and outdoor activities. Such persons would be available for community service and other public works projects such as weed removal, clean-up details, etc. Relief from idleness and boredom would be another significant benefit from such a program. In any event, we feel that the time is ripe for the local governments, including all members of the Fifth Planning District, to jointly undertake and sponsor a feasibility study toward determining the need and practi- cability of such a project. Honorable Mayor and Members of Council Page 2 October 24, 1988 The judges of the 23rd Judicial Circuit heartily endorse the concept of such a regional work farm and hope that you will put in motion the necessary procedures to pursue the study which we recommend. Sincerely, Kenneth E. Trabue, Chief Judge ' /,~? > 7u~ter'~Judge 'G. O. clemens, ~ ord R. - W~e-c~s-~ce'in, Judge November 14, 1988 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Taylor and Members of Council: Subject: Regional Work Farm I concur with the recommendation of the judges for the Twenty-Third Judicial Circuit with respect to the need to undertake a feasibility study to determine whether the above-referenced operation could be practical for the Fifth Planning District. Accordingly, given the Circuit Court Judges concept of a regional work farm that would serve the needs of the Fifth Planning District, I would ask that Council forward this matter to the Executive Director of the Fifth Planning District Commission with a request that he develop the appropriate method to conduct such a study (with time table and cost) and forward that information to all of the jurisdictions which might participate in the regional work farm program, to the judges of the Twenty-Third Judicial Circuit, and to any other appropriate state and/or local officials. Respectfully submitted, W. Robert Herbert City Manager WRH:EBRJr:mp cc: Judges of the Twenty-Third Judicial Circuit Executive Director, Fifth Planning District Commission Office of the City Cie~ November 16, 1988 File #236-78-226 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 29370, authorizing execution of a grant agreement with the Virginia Department of Housing and Community Deveiopment for the Emergency Home Repair Program; and atso authorizing execution of an agreement re~ating to said Program with Total Action Against Poverty in the Roanoke Valley, Inc., which Ordinance No. 29370 was adopted by the Council of the Cit', of Roanoke at a regular meeting held on Monday, November 14 1988. · ' -]~ ~ ~'Sincerely' f//~ Mary F. Parker, ChIC City Clerk MFP: ra Enco pc: Mr. Theordore J. Cdtich, III, Executive Director, Action Against Poverty in the Roanoke Valley, 702 Avenue, N. W., Roanoke, Virginia 24016 Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of PubIic Works Mr. Ronatd H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Total Shenandoah Room 456 Municipal Building 215 C~urch Avenue. SW Roanoke, ~rg~n~a 2401 t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1988. No. 29370. AN ORDINANCE authorizing the execution of a grant agreement with the Virginia Department of Housing and Community Development for the Emergency Home Repair Program; authorizing the execution of an agreement relating to said Program with Total Action Against Poverty in the Roanoke Valley, Inc.; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized to execute and to seal and attest, respectively, a grant agreement accepting a grant in the amount of $10,414 from the Virginia Department of Rousing and Community Development for an Emergency Home Repair Program, and the City Manager is autho- rized to provide any additional information or make any reason- able assurances related thereto, as requested in the report of the City Manager dated November 14, 1988. 2. The City Manager and the City Clerk are hereby authorized to execute and to seal and attest, respectively, a agreement with Total Action Against Poverty in the Roanoke Valley, Inc., providing for the cooperative Emergency Rome Repair Program, as requested City Manager dated November 14, 1988. 3. The form of the aforesaid agreements shall be approved by the City Attorney. administration of the in the report of the 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the Ci~ Clerk November 23, 1988 File #60-236-178-226 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29369, amending and reor- daining certain sections of the 1988-89 Grant Fund Appropriatio,s, providing for the appropriation of $10,414.~0, in connection with acceptance of a grant agreement from the Department of Housing and Corr~nunity Development for the Emergency Home Repair Program, which Ordinance No. 29369 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1988. Sincere ly, ~~ Mary F. Parker, C~C City Clerk MFP: ra pc: }{r. Theordore J. Edlich, III, Executive Director, Total Action Against Poverty in the Roanoke Valley, 702 Shenandoah Avenue, N. W., Roanoke, Virginia 24016 Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Room 456 Munici~pal Building 2t5 Church Avenue, SW Bx~ano~e V~rg~nia 240t I (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 14th day of November, 1988. No. 29369. AN ORDINANCE to amend and reordain certain 1988-89 Grant Fund Appropriations, and emergency. VIRGINIA, sections of the providing 'for an WHEREAS, Government of the exist. THEREFORE, Roanoke that Appropriations, reordained, to for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to BE IT ORDAINED by the Council of the City of certain sections of the 1988-89 Grant Fund be, and the same are hereby, amended and read as follows, in part: Appropriations Community Development Emergency Home Repair Grant (1) ..................... Revenue Community Development Emergency Home Repair Grant (2) ..................... 1) Emergency Home Repair 2) State Grant Revenue (035-052-5112-5168) $10,414 (035-035-1234-7035) 10,414 $ 15,414 10,414 $ 15,414 10,414 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia November 1#, 1988 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Emergency Home Repair Grant Program I. Background The Virginia General Assembly has appropriated $47.5 million for the next two years for various housing programs, most to be designed and administered by the Virginia Department of Housing and Community Development (HCD). Emergency Home Repair Program is one such program, providing grant funds to make emergency repairs to housing units, either owner-occupied or rental, occupied by low income families/individuals. HCD guidelines for the Program require that grant funds awarded by HCD be matched with at least an equal amount in cash, in-kind services, labor, etc. from other sources, and that no one housing unit may receive more than $500 in grant funds from HCD. D. City Council authorized an application for St*0,000 from this program on August 8, 1988. Such application provided for a two-part program: One part dealing with owner-occupied properties, to be administered in conjunction with the Roanoke Redevelopment and Housing Authority (RRHA). A second part to address substandard rental property on which condemnation could be avoided by limited repairs, and whose owner certifies that rent wilt not be increased due to the repairs. II. Current Situation HCD has notified the City that its grant application has been approved. However, due to very heavy demand for the $250,000 available across the State under this Program, only $10~t~l# was granted to the City. (Attachment A) As a separate issue, City Council has been asked to transfer $30~000 of CDBG unobligated program income funds to match the grant from HCD. ~/ith the $10~#1# HCD grant providing up to $500 to repair appoximately 21 units, this CDBG match will increase the total allowable grant to $2,000 per unit. Execution of the grant agreement with HCD to receive the funds ($10~#1#) and a contract with Total Action Against Poverty (TAP), who will do the rehab repair work, is necessary in order to begin the program. Page 2 III. Issues A. Impact on housing conditions as a result of program-funded repairs. B. Cost to the City. C. Administrative arrangements for implementation of the program in view of the small size of the grant received. IV. Alternatives Authorize the City Manager to execute the grant agreement accepting $10,#lt* from the Department of Housing and Community Development for the Emergency Home Repair Program (Attachment B); and authorize the City Manager to execute an agreement with Total Action Against Poverty in the Roanoke Valley, Inc. (TAP) for the cooperative administration of the Emergency Home Repair Program, for rental properties (Attachment C), both the grant agreement with HCD and the agreement with IAP to be approved as to form by the City Attorney. Impact on housing conditions will be positive as additional funding will be available to correct serious health and safety hazards in substandard rental units occupied by low-income citizens. Limited repairs of serious deficiencies will prevent such units from being condemned and displacing low-income tenants. Because property owners must agree not to increase the rents for one year, low- income tenants will not be displaced indirectly by increased rent. This program would help to slow the deterioration of houses currently of marginal condition and extend their usefulness. 2. Cost to the City will be negligible beyond what was recommended to be allocated from CDBG funds. Administrative arrangements should be simplified as much as possible because of the small size of the program. Responsibilities will be shared with TAP, due to TAPes weatheri~ zation program and its experience in housing counseling and rehabilitation activities. Do not authorize acceptance of the HCD grant for the Emergency Home Repair Program, and do not authorize execution of the agreement with TAP for the administration of the program. Impact on housing conditions will be negative, as a potential tool for stabilizing occupied seriously substandard rental units will be lost. Many of these units may have to be condemned due to the owner's inability to make necessary repairs economically. Cost to the City would be nothing initially but the long-term effects of continued housing deterioration and abandonment will continue to accrue· Page 3 3. Administrative arrangements would not be an issue. V. Recommendation Adopt Alternative A, thereby authorizing the City Manager to execute the grant agreement accepting $10,td~ from the Department of Housing and Community Development for the Emergency Home Repair Program (Attachment B): and authorize the City Manager to execute an agreement with Total Action Against Poverty in the Roanoke Valley, Inc. (TAP) for the cooperative administration of the Emergency Home Repair Program, for rental properties (Attachment C), both the grant agreement with HCD and the agreement with TAP to be approved as to form by the City Attorney. B. Appropriate $10,41# to expenditure and revenue accounts to be established in the Grant Fund by the Director of Finance. Respectfully submitted, W. Robert Herbert City Manager WRH:HDP:cmh Attachments (3) CC: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director, TAP NEALJ BARBER DIRECTOR COMMON' VEALTM e/YIRCjINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT Fourth Street Office Building 205 North Fourth Street RichmOnd. Virginie 232t9 1747 1804) 786-1575 September 14, 1988 Hr. Dan Pollock City of Roanoke 215 Church Avenue, S.W. Roanoke, VA 24011-1S92 Dear Mr. Pollock: On behalf of Governor Gerald L. Baliles, I am pleased to announce that the Commonwealth will offer the City of Roanoke a grant under the 1988 Emergency Home Repair Program in the amount of $10,414. Staff from the Office of Housing Development will contact you with regard to the completion of a grant agreement and other necessary forms. I wish to congratulate you on your efforts and encourage your continued support for housing initiatives in Virginia. Sincerely, Neal J. Barber GRANT AGREEMENT VIRGINIA EMERGENCY HOM~ REPAIR GRANT PROGRAM This Grant Agreement is made by and between the Virginia Department of Housing and Community Development (DHCD) on behalf of the Commonwealth of Virginia and City of Roanoke the Certified Local Organization (CLO) approved to act as the local administra- tor for the Emergency Home Repair Grant Program (EHRP). The grant, which is the subject of this Agreement, is authorized by the Governor of the Commonwealth under the Virginia Emergency Home Repair Grant Program and is funded through an allocation from the Commonwealth of Virginia for fiscal year 1988-89. The Program is subject to the terms, guidelines and requirements set forth in the Emergency Home Repair Program Application Manual, 1988, and the laws of the Commonwealth, as now in effect and as may be amended from time to time, which are incorporated by reference as part of this Agreement. Also incorporated as part of this Agreement are 1) the application includ- lng certifications, resolutions and agreements Emergency Repair Plan for the one year period. contained therein and 2) the The Department of Housing and Community Development agrees to provide $ 10,414 to the Grantee Organization for program operation per the Emergency Home Repair Program application, Grant Agreement, and associated documents. Disbursement of funds shall be made to grant recipients, per the schedule as described in the special conditions section of this Agreement, after receipt and acceptance by DHCD, of the signed Grant Agreement and Funds Disbursement Request forms. The Grantee agrees that Emergency Home Repair grant funds will be matched dollar for dollar through other program and in-kind sources. The Grantee further agrees to monitor, oversee and report on the use of funds under this Agreement. PROJECT DESCRIPTION/PERFORMANCE SCHEDULE AND SPECIAL CONDITIONS I. Project Description/Performance Schedule (Approved Activities): Funds totalling $ 10.414 shall be used to pay material and labor costs needed to make emergency repairs, as defined in Section III of the Emergency Home Repair Program Application Manual, and is limited to housing units occupied by lower-income families or individuals meeting requirements set forth in Section VII of the Emergency Home Repair Program Application Manual. The Grantee service area is: City of Roanoke. II. Reporting Requirements: Grant recipient shall submit an initial report on October 31, 1988 and then per the following schedule or until all funds have been exhausted: December 31, 1988 February 28, 1989 April 30, 1989 June 30, 1989 60 Day Report 60 Day Report 60 Day Report 60 Day Report III. Special Conditions: (a) Funds Disbursement: 1. Awards less than $$,000 - shall be requested in full. 2. Awards over $3,000 - shall be disbursed in the form of an initial request of $3,000 and the remaining balance requested after expenditure of the first disbursement. (b) F~nd Expenditure: Emergency Home Repair funds are to be utilized per the following schedule: 30% expended by January 51, 1989 70% expended by April 30, 1989 100% expended by June 30, 1989. Failure to fulfill the fund expenditure schedule may result in a deobligation of the unspent EHRP funds for reallocation. The Grant Agreement is hereby executed by the Parties on the date set forth below their respective signatures as follows: VIRGINIA DEPARTMENT OF HOUSING AND CO~tUNITY DEVELOPMENT CITY OF ROANOKE Certified Local Organization S I GNATURE NAME TITLE Robert J. Adams Deputy Director TITLE DATE AGREEMENT made this day of October, 1988, between the Grantee: City o£ Roanoke, Virginia 215 Church Avenue, S.~q. Roanoke, VA 24011 and the Contractor: Total Action Against Poverty in the Roanoke Valley, Inc. 702 Shenandoah Avenue, Roanoke, VA 24017 Whereas, the City of Roanoke has received a grant from the Virginia Department of Housing and Community Development in the amount of $10,414, under the provisions of the Virginia Emergency Home Repair Program; and ~/hereas, the Roanoke City Council has allocated $30,000 of Community Development Block Grant funds to supplement this grant by Resolution No. approved October 10, 1988; and Whereas, the Roanoke City Council on October 10, 1988 reviewed and approved, by Ordinance No. , the execution of a contract between the City and Total Action Against Povert~ (TAP) concerning operation of the Emergency Home Repair Program; and Whereas, TAP is experienced in providing services to and on behalf of citizens of low and moderate income, including verifying general eligibility of assistance programs, and in performing or arranging for the performance of residential repair and rehabilitation and is the sole agency authorized to administer the federally-funded Weatherization program in the City of Roanoke; and Now, therefore, the City and TAP do mutually agree as follows: Scope of Services: Utilizing funds as appropriated and made available by the City, but not exceeding $#0,414, and Weatherization funds as available to TAP in the City from Virginia's Weatherization program, available through the Virginia Association of Community Action Agencies. TAP shall verify income of residents of certain rental properties identified by the City, and shall provide repair services to the owners of such property as authorized by the City. B. Procedure: In the course of its enforcement of the Building Maintenance Code, the City may discover rental residential units, occupied by a very low income household tenant, that have imminent health and safety hazards or barriers to habitability. For the purposes of the Emergency Home Repair Program and this agreement, "very low income household" is defined as a household having income not exceeding 50% of area median household income, adjusted for household size as established by the U.S. Department of Housing and Urban Development. Page 2 2. Building inspectors of the City shall: a. Identify the repairs necessary in order to avoid condemnation and an order to vacate the unit; bo Contact the property-owner and obtain from him/her written certification that he/she cannot afford to make repairs, at least without rent increases, and written agreement not to increase the rent due to the repairs for one year after repairs are made, and further, to agree to pay the grant back to the City in the event that the rent is increased due to the repairs for one year after repairs are made; and c. Refer the instance to TAP. 3. TAP shall: a. Verify the income eligibility of the tenants for this program and its ~Veatherization program; b. Verify the approximate cost of identified repairs; Determine work eligible to be performed under terms of its Weatherization program, if tenants meet income and all other qualifications for that program; d. Execute, with the City and the owner of the unit an agreement to include the following: specifications of the work to be done under the program, a maximum time of completion, and a price for the work not exceeding $2,000 on any unit; a stipulation that the property-owner will not raise the rent due to the repairs for one year after repairs are made, and that the property-owner will be responsible for paying this grant back to the City should he/she violate this stipulation; that the City will make a grant of up to $2,000 per unit for repairs necessary to avoid condemnation and vacationl and, e. Arrange for repairs to be made expeditiously. C. Compensation and Methods of Payments: Total Cost: The total of all payments from the City to TAP under the terms of this contract shall not exceed $#0~#1#~ including materials, expenses to TAP's subcontractors, building permits, administrative cost, and any other allowable costs. Page 3 Subcontractors: TAP may use other private subcontractors to per- form work elements TAP is not qualified or able to do, the cost to be paid by the City under the terms of this contract to count toward the Sg0,#l# limit, with a limit of $2,000 per unit. TAP shall obtain a minimum of two (2) competitive bids or written price quotations for each contracted repair job, and will award the work to the lowest reputable bidder able to perform within a reasonable time. TAP may charge an administrative fee to the City, in addition to the direct charge of the contracted work performed under this program. Such administrative fees shall not exceed $200 per unit, with a limit of $2,000 per unit. Submission of Invoices: Reimbursement of allowable expenses shall be paid to TAP by the City within fifteen (15) working days from receipt of the final invoice from TAP. Such final invoice may not be submitted by TAP or accepted by the City before inspection and acceptance of the completed work by the City Building Department. Time of Performance: The term of this agreement shall not extend beyond the earliest of 3une 30, 1989; expenditure of all of the funds allocated to the Program by the City; or cancellation by either party as provided in Section 3 infra. Compliance with Federal Regulations: The Subgrantee agrees to abide by the HUD conditions for CBBG programs as set forth in the Attachment, and all other applicable federal regulations relating to the specific program performed hereunder, as if TAP were the Grantee or recipient referenced within such conditions or regulations, unless such conditions are clearly inappropriate to the performance obligations under this Agreement. Conflict of Interest: No employee, agent, consultant, officer or appointed official of TAP who is in a position to participate in a decision-making process or gain inside information with regard to any CDBG activities, may obtain a personal or financial interest in or benefit from any of the activities, or have an interest in any contract, subcontract or agreement with respect thereto, or in the proceeds thereunder, either for themselves, their family or business associates, during their tenure or for one (1) year thereafter, Hold Harmless Agreement: TAP shall hold the City, its officers, agents, and employees harmless from any and all damages, losses, expenses and claims that may arise by reason of any act or omission on the part of TAP, its agents or employees, or on the part of any party with whom TAP enters into a contract for work performed pursuant to this Agreement. Page TAP shall require any such subcontractor to hold TAP and the City, its officers, agents, and employees harmless from any and all damages, losses, expenses and claims that may arise by reason of any negligence on the part of the subcontractor, its agents or employees, or on the part of any party with whom TAP enters into a contract for work performed pursuant to this Agreement. Liability Insurance Coverage: TAP is required to provide comprehensive liability insurance coverage to protect TAP, the City, the City's officers~ agents and employees and the homeowner for not less than $500~000.00 for bodily injury~ including accidental death, to any one person and not less than $1,000,000.00 on account of any one occurrence. TAP will also provide property damage insurance in an amount not less than $100~000.00 per occurrence and $200~000.00 per aggregate. TAP shall also provide workmen's compensation insurance as required by the Workmen's Compensation Law of Virginia. TAP shall furnish evidence of its insurance coverage to the City. TAP will also require all subcontractors to carry comprehensive liability insurance for the protection of the parties and in the amounts of not less than $250,000.00 in the event of bodily injury including death and $50~000.00 in the event ot property damage. TAP shall also require all subcontractors to carry workmen's compensation insurance as required by the ~/orkmen's Compensation Law of Virginia. The amount of such insurance shall not be construed as a limit upon the obligation of TAP, a subcontractor of TAP's or on the part of any party with whom TAP contracts for work performed pursuant to this Agreement. Therefore, TAP's coverage should provide for all liability assumed by TAP under this Agreement. Third Party Contracts: The City shall not be obligated or liable hereunder to any party other than TAP. All contracts between TAP and a third party shall include a provision that the City is not obligated or liable thereon to any party other than TAP. Cancellation Clause: In the event either party should fail to carry out the provisions and intentions of this Agreement and its attachments, the other party may, by a written ten (10) day notice, cause this contract to be cancelled. Likewise, should either party determine that it cannot successfully carry out its portion of the program, the Agreement may be cancelled with a written ten (10) day notice to the other party. Such notices shall be either delivered by hand or mailed to the parties as follows: 1. In the case of the City~ be addressed or delivered to the: City Manager 21~ Church Avenue Roanoke, VA 2#011 Page 3 2. In the case of TAP, be addressed to or delivered to the: Executive Director 702 Shenandoah Avenue Roanoke, VA 2#017 In the event of such cancellation, projects underway or for which TAP has made commitments to subcontractors will be completed by TAP as otherwise provide in this Agreement. Amendments: The City may, from time to time, require changes in the scope of the services of TAP to be performed hereunder. Such changes and any other changes as mutually agreed upon by the City and TAP, shall be incorporated in written amendment to this Agreement. In ~itness Whereof, the City and TAP have executed this Agreement as of the date first above written. City of Roanoke Attest W. Robert Herbert City Manager Total Action Against Poverty in the Roanoke Valley, Inc. Attest Theodore 3. Edlich, Ill Executive Director U. S. DEPARI'~ENT OF HOUSING AND URBAN DEVELOPMENT GRANT AGREEHENT COFINUNITY DEVELOP#E#T BLOCK GRANT PROGRAFI Upon execution of the Acceptance Provisions of this Grant Agreement, the Department of Housing and Urban Development (HUD) agrees to provide to the Grantee the Federal assistance under Title I of the Housing and Community Development Act of lg74 (P.L. 93-383) authorized by the Funding Approval iden- tified therein, subject to the terms and conditions of this Grant Agreement, applicable law, regulations and all other requirements of HUD now or hereafter in effect. The Grant Agreement is effective with respect to such assistance as of the date the acceptance is executed and consists of each Funding Approval and acceptance hereto attached, together with the HUD-approved Application specified therein, including any Assurances, certifications, maps, schedules or other sub- missions made with respect thereto, the HUD Community Development Block Grant Regulations at 24 CFR Part 570 and the following General Terms and Conditions: Definitions: Except to the extent modified or supplemented by the Grant Agreement, any term defined in Title I of the Housing and Community Development Act of 1974 or the HUD Community Development Block Grant Regulations at 24 CFR Part 570 shall have the same meaning when used herein. A. Agreement means this Grant Agreement as described above and any amend- ments or supplements thereto. B. Applicant means the entity designated as such in the Funding Approval. Ce Grantee means each entity designated as a recipient for grant or loan guarantee assistance in the Funding Approval and signing the acceptance provisions as Grantee under the Agreement. De Assurances, when capitalized, mean the certifications and assurances submitted with grant applications pursuant to the requirements of 24 CFR Part 570. E. Assistance prov.ided under this Agreement means the grants and any loans secured by loan guarantees provided under this Agreement. Fe Program means the Community Development program, project or other activ- ities, including the administration thereof, with respect to which assistance is being provided under this Agreement. 2. Equal Employment Opportunity: In carrying out the Program, the Grantee shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The Grantee shall take affirmative action to insure that applicants for employment are employed, and that employees are treated · during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Grantee shall post in conspicuous places available to employees and appli- cants for employment, notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The Grantee shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The Grantee shall incorporate the foregoing requirements of this paragraph 4A in all of its contracts for Program Work, except contracts governed by paragraph B of this section, and will require all of its contractors for such work to incorporate such requirements in all subcontracts for Program work. Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with respect thereto, including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Grantee shall cause of require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex or national ori- gin, in the sale, lease or rental, or in the use of occupancy of such land or any improvements erected or to be erected thereon, and providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenant. The Grantee, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. Obligations of Grantee with Respect to Certain Third-partx .R~lattonshtps: The Grantee shall remain fully obligated under the provisions of the Agreement, notwithstanding its designation of any third party or parties for the undertaking of all or any part of the program with respect to which assistance is being provided under this Agreement to the Grantee. Any Grantee which is not the Applicant shall comply with all lawful requirements of the Applicant necessary to insure that the program, with respect to which assistance is being provided under this Agreement to the Grantee, is carried out in accordance with the Applicant's Assurances and certifica- tions, including those with respect to the assumption of environmental responsibilities of the Applicant under Section 104(h) of the Housing and Community Development Act of 1974. Interest of Certain Federal Officials: No member of or delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same. Interest of Membersm Officers or Employe~s of Grantee~ Members of Local Gover~ie6t Bodxm or Other Public Offtclals. No member, officer or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public offi- cial of such locality or localities who exercises any functions or respon- sibilities with respect to the program during his tenure, or for one (1) · year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under the Agreement. The Grantee shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this section. ® "Section 109': This Agreement is subject to the requirements of Section 10g of the Housing and Community Development Act of lg74, 42 U.S.C. 3535(d). No person in the United States shall on the ground of race, color, religion, sex or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds available under this title. Access to Records and Site of Employment: This Agreement is subject to the requirements of Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended. The Subgrantee shall permit access during normal business hours to its premises for the purpose of conducting on-site compliance reviews and inspecting and copying such books, records, accounts, and other material as may be relevant to the matter under investigation and pertinent to compliance with the Order, and the rules and regulations promulgated pursuant thereto by the Grantee. Information obtained in this manner shall be used only in connection with the adminis- tration of the Order, the administration of the Civil Rights Act of 1964 (as amended) and in furtherance of the purpose of the Order and that Act. -3- Office of the City Cle~ November 16, 1988 File #60-305 Mr~ Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schtanger: I am attaching copy of Ordinance No. 29371, amending and reor- daining certain sections of the 1988-89 General Fund Appropriations, providing for the appropriation of $8,757.00, which was received from the U. S. Department of Agriculture through the Virginia Department of Corrections, to the Crisis Intervention Center, Juvenile Probation House a~d Juvenile Detention Home, in order to enhance food service programs, which Ordinance No. 29371 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1988. ~f'~ ~Sincerety' /~ Mary F. Parker. CMC City Clerk ~FP:ra pc: MPo Mr. Mr. Mr. Ms. W. Robert Herbert, City Manager James D. Ritchie, Director of Human Resources Robert F. Hyatt, Manager, Juvenile Detention Home Jack E. Trent, Manager, Juvenile Probation Rouse Andrea Krochalis, Manager, Crisis Intervention Center Room 456 Municipal BuilOing 215 C~nurch Avenue SW Roanoke ',4rg~nia 2~11 (703) 981-254~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, No. AN ORDINANCE to amend and 1988. 29371. reordain certain 1988-89 General emergency. Fund Appropriations, sections of the and providing for an WHEREAS, for the Government of the City exist. THEREFORE, BE IT usual daily operation of the Municipal of Roanoke, an emergency is declared to Roanoke that certain Appropriations, be, and the reordained, to read as follows, ORDAINED by the Council of the City of sections of the 1988-89 General Fund same are hereby, amended and in part: Appropriations Public Safety Juvenile Detention Home (1) ......................... Juvenile Probation House (2) ........................ Crisis Intervention (3) ............................. $23,630,801 585,230 295,608 362,631 Revenue Grants-in-Aid Commonwealth Other Categorical Aid (4-6) ......................... $49,667,504 12,183,841 1) USDA - Expenditures 2 USDA - Expenditures 3 USDA - Expenditures 4 USDA - Juvenile Detention 5 USDA - Crisis Intervention 6 USDA - Youth Haven 001-054-3320-3000 001-054-3350-3000 001-054-3360-3000 001-020-1234-0660 001-020-1234-0661 001-020-1234-0662 $5,226 1,813 1,718 5,226 1,718 1,813 BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: City Clerk. Roanoke, Virginia November 14, 1988 The Honorable Mayor and City CounciI Roanoke, VA SUBJECT: FUNDS FROM THE UNITED STATES DEPARTMENT OF AGRICULTURE BACKGROUND City of Roanoke receives funds from the United States Department of Agriculture (USDA), through the Virginia Department of Corrections, to enhance the food service program of the Crisis Intervention Center (Santuary), Juvenile Probation House (Youth Haven), and Juvenile Detention Home. II. CURRENT SITUATION A. USDA funds quarter of Roanoke for the facilities, for the fourth quarter of 1987-88 and first 1988-89 have been received by the City Total USDA funds usage as follows: $ 1,718.00 1,813.00 5,226.00 Crisis Intervention Center Juvenile Probation House Juvenile Detention Home $ 8,757.00 regulations require the funds to be used for: 1. Food costs; 2. Labor costs of food service workers; 3. Equipment and repairs. USDA requirements for record keeping are: 1. Monies are to be kept in a separate account and cannot be combined with State or Local funds; 2. Detailed records are to be kept for all expenditures made against the funds; 3. Each facility is to maintain inventory lists of equipment expenditures and also make annual reports to the Department of Corrections. The Honorable Mayor and City Council Funds from the United States Department of Agriculture Page 2 III. IV. ISSUES A. Budget B. Needs of Food Service Program C. Time ALTERNATIVES A. Appropriate the Center, USDA funds to the Crisis Intervention Juvenile Probation House, and Juvenile Detention Home. 1. Budget - Ail funds have been received by the City. No local funds are required. Needs of Food Service Program - The facility may use the funds to improve their respective food services programs and equipment and to offset local cost of food service personnel. Time - Funds must be spent in the current fiscal year or carried over into the next fiscal year budget of the respective departments. B. Do not appropriate the USDA funds to the Crisis Intervention Center, Juvenile Probation House, and Juvenile Detention Home. 1. Budget - Funds already received will have to be returned to the USDA. Needs of Food Service Program Facilities could not upgrade their food service program and equipment. Emergency needs of the facilities would have to come from local funds or existing budgets. 3. Time - Time would no longer be a consideration since funds would be returned. RECOMMENDATION A. Appropriate the USDA funds to the Crisis Intervention Center, Juvenile Probation House, and Juvenile Detention Home and increase corresponding revenue estimates as follows (Alternative A): The Honorable Mayor and City Funds from the United States Page 3 Council Department of Agriculture WRH:JDR:RFH:at CC: Crisis Intervention Center - Revenue 001-020-1234-0661 - USDA - Crisis Intervention $1,718.00 to Account No. 001-054-3360-3000 Juvenile Probation House - Revenue 001-020-1234-0662 - USDA - Youth Haven $1,813.00 to Account No. 001-054-3350-3000 Juvenile Detention Home - Revenue 001-020-1234-0660 - USDA - Juvenile Detention $5,226.00 to Account No. 001-054-3320-3000 Total Revenue and Appropriations $8,757.00 Repsectfully submitted, W. Robert Herbert City Manager Wilburn Dibling, dr., City Attorney Joel Schlanger, Finance Director J. D. Ritchie, Director of Human Resources Jack Trent, Youth Haven Manager Annie Krochalis, Crisis Intervention Manager R. F. Hyatt, Superintendent of Detention Office of ~ne C~y Cle~ November 16, 1988 Fi~e #259-67 Mr. W. Robert ~erbert City Manager Roanoke, Virginia Dear Ur. Herbert: I am attaching copy of a report of the City P[anning Commission recommending approva! of the proposal of the Citizens' Advisory Committee on City-Wide Parks Study to name the sports compiex area near Victory Stadium, "Roanoke River Sports Complex," which report was before the Council of the City of Roanoke at regular meetings held on Monday, November 7, 1988, and Monday, November 14, 1988. On motion, duly seconded and adopted, the report was referred to you for detailed study, including a recommendation on a logo for the sports complex, and for the purpose of suggesting alter- native measures by which Mr. ~ob McLelIand may be recognized. Sincere fy, Mary F. Parker, CMC City Clerk MFP: va Enco pc: Mr. Harry W. Whiteside, Jr., 2706 Ogden Road, S. W., Roanoke, Virginia 24014 Mr. Jack D. Haystett, Chairman, Citizens' Advisory Committee on City-Wide Parks Study, 408 Houston Avenue, No E., Roanoke, Virginia 24012 ~r. M. Car! Andrews, Citizens' Advisory Corr~nittee, 2814 Crystal Spring Avenue, S. W., ~oanoke, Virginia 24014 Mr. Clarence E. Hundley, Jr., 2719 Fawn Road, S. W., Roanoke, Virginia 24015 Room 456 Municipal Building 215 Church Avenue SW Roanoke ~r~nia 24011 (703) 981-2541 Mr. W. Robert Herbert Page 2 November 16, 1988 pc: Mr. Carl H. Kopitzke, 4581 Oakland Boulevard, N. E., Virginia 24012 Hr. WiIiiam F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. Dinesh V. Tiwari, Parks Planner N aming city's centerpiece park being injected into the pro.ss ofc o~o t~e most~ppmpnatena hoosmg (I shoed ex · _ k~k ~un~ ~d v ' s ap~v~ by,~ piece of Roans; ..... ~me for the ~nter- p~ ~ .~. P~ here ~t F~b ...... ~ous ~ ~P~ system ~:.. 7"' "~ ~ea for ~k.~ ~ . ~" ~ ~ay~ett, re.it me ' ' ~ven oy ~d .--m, vu~ w~ co ..... ~ ,o me F ' ~ztt~ on Citv-Wid, ~.~. ~sg~C°m- No~ ~r,~_ · ?:- n~e-ofth .... ?e~m~dout~t~ plain our re~omm~_~%~~ ~tuoy, to ex- Road ~,~ r~ n~er, ~etw~n F~i~ to~ ~;~9~ma ~nve to o · ....... ~uauon. ,, ~ ~-c,~on ~tre ' -.~ ...... ~ {~u ~e Y ut~f. R:ver Spore Complex.', - Roanoke na~ for the late Ni~so~e~i~Id, nu~y) the exa~ I was ..... presment Of~e NoffolCi~i. ~. m~er, pu~o~. ~ -~"~, o~ennip, ~d w not mm~ed that ~ . way. ltbe ~uwestem~. as to come befor . e subject ~ ~e n~e M~e .Mype~o~fl · · . Commi~ion on Sen~e ~h~. ~iLy Planning merit of C~ty Council wi~ ,h~r~,~ a ~s~$ to ~ive ent, I mioht h .... ~-- ? ~a l ~n pres- Victom Sta~;-~ ~ .,- '"' .,~--. any o~er In~T~.C~ ~mp~ ~e n~eof Standin~ "~'~ -e~pea prevent misunder, of Maher ~ield ~ff~ t~ e~t end by ~Other ~' ~t woald ~ fogOtten Chai~;n ;;~:. ap~ointe~ by wm World ~gr i~;"" moete~ma.on to plex." --Y ~ Th~ SPo.s ~m- = meeti.- i? se bcommmee feel. .... ' Z .a way, cmaea Ch~/es W ~0-~ ~,_'~a, m- -ames ~ ~ve~ible - .,a~ mese is a cum~ of mn~ ,~. ~"'~ ~u~est~ pi/zke, Cl~enc~ ~'.~--.~cx, ~afl H. Ko- The ~h~ .~ '-'. devoted s~.~- ~Z7'~ ~ ~e y~ of as Petfigrew. .... nUnmeylr, andThom, name t~';;~:~,men mvo]yed ~ ove~ ~d~so~i~b~e Ci~ens' ~ . ' City), the si~er~P (Ro~oke 1~ ~at time, op~;n~ff~r~ ~tFdy. D~- ~n ~une 14, we -- - ~ encompassln. - ~ae ~ve0 and ~e and ag~n for . ;y w~ ~ven time two monks of ~.~., m~ ~ter more ~an Co~ole~ ~ pU~ose of a vast ..... o~r w~ ;- su~y~ ~ n, which Havsle. -. - , pt~ the re- Roo -- ~ seems a bi~ ,o.~ . ood meeti · ~ouncil on Julv'7~".?°m~tted to City .;c.,--c~se Wasena P~k/~I.~. =... mend~.~.- ~Y names were ~--' -~' A~Ul 20 $uoo~e$~ ~i~ ann Robe~ H S~;,~ ~0~%~1~o~ ~ .... that the a~-;~laf[ed' keeping i~ ~It) nearby on ~e ~;'~;'~ ~ N&W : ~, ~ome p~ t ' - ~.uuleo revolves t ~n spots we ' "~ mso involved ~nm~du~, ~e . abhshed names ~ree we/l-es- . re~mmended i home nel bor · . South Roan ~oa~mvedbycatyCo~c~. ~ncluded re.the Roanoke ~at they be ng, ~ut ~e Roanoke Applying ~e name of ~y spo~ f~. M~,~ ~ is a rotir~ Sou~ Ro~oke Park was ~ven to ~e ute, living or dead, was rended as e°it°ri~'~ge ~itor for ~is newsier. 6k ,, 3508 Kenwick Trail, S.W. Roanoke, Virginia 24018 November 8, 1988 Mayor Noel Taylor and City Council 2nd Street and Church Avenue, S.W. Roanoke, VA 24016 Dear Mayor Taylor and City Council Members: Yesterday I was in attendance at the City Council meeting when the action on naming the South Roanoke Sports Complex was postponed until your November 14, 1988, meeting. Since there is a chance that I may not be able to be present at the latter meeting, I am writing this letter to make known my convictions in this matter. For the past 23 years I have been a resident of the Roanoke Valley and have been very involved in community affairs, especially those having to do with the youth of the valley. For 20 years I was pastor of st. Mark's Lutheran Church on Franklin Road and am now completing my fourteenth year as president of the Board that administers Youth Haven I for Boys, Youth Haven II for Girls, and Sanctuary, our Crisis Center for Runaways. I have had the privilege of witnessing the priceless contributions that Bob McLelland has made to thousands and thousands of our youth by his intense interest in the character-building values of athletic activities. Bob was for years the sports editor at Times-World and, as such, could have fulfilled his obligations to the community and to the sports clientele by sitting relaxed and comfortable at his desk and writing his columns and comments. Even that portion of his career could, and did, add untold dimensions to sports for coaches and for participants alike. resources more than ever, influence of our City! But Bob got out on the field and in the gymn and did more than merely sweat it out with his pen. He sweated it out with his whole being in his eagerness to see that more and more youth might have the opportunity of sharing the priceless adventure of competing in sports. Participation!-- that was his goal. Participation for boy and girl alike! I know that it is difficult to name such a complex for an individual. Some will say that there are others who have also contributed. But the extent of his contributions---and the precious nature of them--- is such that they leave any other contributions far, far behind. To name this complex for such a person as Bob McLelland would not only be an appropriate honor to him and his work, but it would be an encour- agement to others to give their time and talents and their financial in order to enhance the values and the Sincerely, ' George K. Bowers, D.D. MR. Sa. Md. 3..*031'~.F-E CttOp t~ SW. ROAIVOKE, VA. 24014 6A Roanoke, Virginia Nov. 10, 198~ ~,fr. Noel Taylor, 5%yor: c. ~zty Council: I cannot attend ~,Onday night's meeting. (out of town). !~Vhy name ~ beautiful sports complex, (~oanoke River). You have the right person v~hom I have known for AO years. This nerson never askedfor anything, but was alQays ~iving. I never have seen him take a drih~, smoke, or use vulgar language, always doing for others. So rlease name this sports complex for a person still giving, still doing, still helping others. Name it Bob McLelland Sports Complex. Thank you, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, A RESOLUTION designating certain City recreational facilities composed of Victory Stadium, the National Guard Armory, Naher Field, Wiley Drive, and South Roanoke Park as the "ROANOKE RIVER SPORTS CONPLEX." WHEREAS, the Citizens' Advisory Committee appointed to do a City-wide Parks Study recognized the need to identify, for the convenience of the public and the promotion of the City of Roanoke, certain City recreational facilities used by a large number of local and out-of-town visitors; and WHEREAS, the Citizens' Advisory Committee, by report dated July 25, 1988, submitted its proposal to the City Planning Commission recommending the naming of such complex, said designa- tion having no impact on the current names of the facilities con- tained within said complex; and WHEREAS, the City Planning Commission, by report to this Council dated November 7, 1988, a copy Of which is on file in the Office of the City Clerk, recommended that the proposal of the Citizens' Advisory Committee be approved. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council concurs in the recommendation of the City Planning Commission and hereby designates the recreational facilities composed of Victory Stadium, the National Guard Armory, Maher Field, Wiley Drive, and South Roanoke Park as "ROANOKE RIVER SPORTS COMPLEX." the ATTEST: City Clerk. Roanoke City Planning Commission The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia November 7, 1988 Dear Members of Council: Subject: Recommendation of the Citizens Advisory Committee on City-wide Parks I. Back~round: City Council referred the recommendation of the Citizens' Advisory Committee on City-wide Parks Study to name the sports complex area near Victory Stadium "Roanoke River Sports Complex" to the Planning Commission for review on July 27, 1988. A copy of the recommendation, dated July 25, 1988, has been attached to this report. Bo Plannin~ Commission referred matter to Ordinance and Names Subcommittee at August 3, 1988, meeting. Ce Namin~ of community facilities, such as parks and recreational areas, has by past City policy related to the neighborhood or geographic area in which the facility was located. De Ordinance and Names Subcommittee, at its August 19, 1988, meeting, determined that the name proposed by the Citizens' Advisory Committee on City-Wide Park Study was consistent with the City's park naming policy and recommended that the request be approved. Plannin~ Commission reviewed the Ordinance and Names Subcommittee's recommendation. After considerable discussion at its September 7, 1988, meeting regarding the promotional value of the proposed name, the Planning Commission referred the matter back to the Ordinance and Names Subcommittee for reconsideration. Ordinance and Names Subcommittee and other members of the Commission met on September 16, 1988, to discuss the Commission's park namin9 policy. It was the consensus of the subcommittee to endorse the existing naming policy and to recommend to the Planning Commission that a special subcommittee be appointed to meet with representatives of the Citizens Advisory Committee on City-wide Parks Study to obtain additional information. Room 355 Municipal Builc~ing 215 Churc~ Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 Roanoke, Virginia July 25, 1988 Hono.rable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Naming of the sports complex The near completion of the first two (2) phases of the sports complex project near Victory Stadium has created an important destination point for a large number of local residences and for out-of-town visitors. In 1987, over 600 games were played on these athletic fields. Approximately 120 teams from nine (9) states participated in the last Festival Soccer Tournament held at the complex. Therefore, identifying the com lex zs zmportant for public convenience as wel~ ~ c_ P ~th a name ~ =~ Lur promoting Roanoke. With these thoughts in mind, the Citizens' Advisory Committee on City-Wide Parks Study (C.A.C.) is hereby recommending that the sports complex area, as outlined on the attached map, be named; "ROANOKE RIVER SPORTS COMPLEX". The proposed designation will have no impact on the current names of the facilities within this complex. Victory Stadium, National Guard Armory, Maher Field, Wiley Drive, South Roanoke Park, etc., will continue to be identified with their respective current names. In summary, we request that the Council refer this recommendation of the C.A.C. to the Roanoke City Planning Commission for their consideration and report back to the Council. ~Citizens' Advisory Committee on City-Wide Parks Study JDH/kp Attachment cc: Members, Citizens' Advisory Committee on City-Wide Parks Study City Manager Director of Administration and Public Safety Manager, Department of Parks/Recreation and Grounds Maintenance Chief, Community Planning Parks Planner City Clerk .I © © SENATE OF VIRGINIA November 3, 1988 The Honorable Noel C. Taylor Mayor, City of Roanoke 215 Church St., SW Roanoke, VA 24011 Dear Mayor Taylor: Like many Roanokers, I have followed with interest, the procedure to determine a permanent name for South Roanoke Park. Frankly, I am somewhat puzzled by this matter of an appropriate name because to me it is an obvious choice. Anyone, who has lived in Roanoke for the past 15 to 40 years and who has been interested in or involved with the upbringing of young people through sports, knows and more importantly feels deep down inside, that this splendid park complex should be named for Robert M. (Guts) McLelland. There is simply no other reasonable choice, for in my judgement, no citizen has set a more splendid personal example or made a more substantial contribution to the lives of young people than Bob McLelland. As to the invalid objection regarding the naming of institutions, park, bridges and/or roads for living people, cite the Hopkins Planetarium and Science Museum named for William B. Hopkins and Wiley Drive named for Wiley P. Jackson. I I see where this matter is on your November 14th calendar and I very much regret that I will not be able to be with you and Council as a speaker to make my case personally. Con't on page two The Honorable Noel C. November 3, 1988 Page Two Taylor Accordingly, I trust you will accept my letter and consider my strong recommendation of Bob McLelland for this high honor. He has lived his life in an exemplary manner and he clearly deserves it. Thank you very much for considering my thoughts. Further, I want you and all members of Council to know that I sincerely appreciate your unselfish efforts and your hard work in a. very tough job. Please let me,now if I may be best persona~regards, of service to you. Sincerely~ J. Grang~acfa~ JGM:dj I send my October 31, 1988 Dr. Noel Taylor Mayor, City of Roanoke Municipal Building Roanoke, VA 24011 Dear Mayor Taylor, There are numerous pegple in the Roanoke Valley who would like to request that Roanoke City Cou~il na~ the sports complex at South Roanoke Park the Bob McLelland Sports'Complex. I am including with the letter, petitions signed by 563 citizens of the Roanoke Valley which reflects just a small percentage of the people who would like to see Bob McLelland honored in this way. Also, I am sending a copy of a letter that Reverand Albert Peverall sent to the City Planning Commission. I believe that you have already received a letter from Dr. Dick Fisher. I know that these letters express the views of many, many people in the Roanoke Valley. Therefore, all of us respectfully request that City Co~cil honor Bob McLel ~nd by naming this beautiful sports complex afte~him. Thank you. ~Henry ~TWhiteside, Jr. /! / ROBERT MADISON MCLELLAND · Named to the Virginia State Sports Hall of Fame "Wall of Fame" in 1983. · Voted into the Roanoke College Sports Hall of Fame in the initial year in 1971 for contribution to sports and athletics after graduation. Won "Media Award" from the Virginia High School League in 1977. Won "Distinguished Service Award" from the xt~-~-:_ --~s,ma ragn ~cnoo~ League in 1980. Won fa'st Clyde Cocke Award for Sandlot Contributions from the Roanoke Chamber of Commeme in 1956-57. Won medallion from the VLrginia State Chamber of Commeme in 1964 for youth leadership. Awarded plaque from Sports Ma~azine in 1968 for the same thing. The only non-golfer to be named to the Roanoke Valley Golf Hall of Fame. The only non-Salem resident to be elected to life membership in the Salem Sports Foundation. Named "Father of the Year" for youth activities in 1963. Named Roanoke's "Citizen of the Year" for 1963 by Schneider Oil Company in cooperation with the Chamber of Commerce. Honored by First Federal Savings and Loan with the "Bob McLelland Award" that went to the area football player who best exemplified sportsmanship, ability, character, and religious in- volvement. Won Virginia Sportswriters and Sportscasters Award for contributions in 1964. Received plaque from Roanoke Valley Kiwanis Clubs for contributions and dedication to Roanoke Metro sports. Coached sandlot football for 43 years and has 340 wins and winnings percentage of over .800. Won 19 championships and 143 secondplaces and five sportsmanship awards (won last one given in 1969 and fa'st one when again picked up in 1986). Helped coach the Roanoke All-Stars in 1951 that won the national Midget Football Champion- ship in Lakeland, Florida over New Orleans, Omaha, and Las Vegas. This was the first Virginia team so honored. Member of the fin:st Roanoke Civic Center Commission and served from the planning stage until several years after the opening (1968-74). ~eeal~edana~ ~aa~m~nm~hf;rP~ovb}irC l?~eea~sfi.°n C°mmittee °f tbe Chamber of Commeme for three President of the Roanoke Touchdown Club in 1963 (later the Roanoke Valley Sports Club). WDBJ-TV Channel 7 "Hometown Hero", September 1987. Native of Roanoke and graduate of Jefferson High School and Roanoke College. Served in U. S. Army three years during World War II (1943-46) and saw duty in various posts in this country and Brazil. Also attended the University of Illinois as part of the Army Specialized Training Program (ASTP). Married the former Barbara Scholz and has four married daughters and ten grandchildren. Has served as deacon and elder and Sunday School teacher of the Raleigh Court Presbyterian Church. Organized the Western Virginia Chapter of the Fellowship of Christian Athletes in 1963. 1921 McVitty Rd. Salem, VA 24153 October 15, 1988 Dr. Noel Taylor Mayor, City of Roanoke Municipal Building Roanoke, VA 24011 Dear Mayor Taylor: In designating the excellent new athletic field in Southwest Roanoke, a great opportunity exists to appropriately name it after Bob McClelland! Bob McClelland is one of the most positive, helpful, friendly,best-liked Christian men that has lived in this Valley. He has worked with youth Over the years having influenced many into areas of greater achieve and behavior Over ........... ment. His writinqs thy ~=~= nas exlstea on the basis that if he could not say Something good about an individual, he did not say anything. He has always provided through his actions and deeds, comments and encouragement positive and supportive of many individuals. As you know, a couple years ago there was one of the most impressive gatherings that I have ever attended to honor this man at Hollins, and I doubt that there is any one individual who could ever have attracted such a distinguished group of people. It is appropriate to honor and recognize such individuals and Bob McClelland does not represent just Roanoke but Salem, Vinton, the County, and the entire Southwest Virginia. He has certainly been regional in his identification. It would be appropriate and I wish to support the efforts tO so name this park. I would also suggest and would be glad to support an effort to get a bronze bust that might be sculptured and placed in the sports complex area. Dr. Noel Taylor October 15, 1988 Page Two Thanking you for considering this request and for your many outstanding efforts in the past on behalf of the great City of Roanoke. Most sincerely, Richard~H ~~- · Flshe~, M.D. RHF: sr cc Mr. Mike Waldvogel Mr. Harry Whiteside October 11, 1988 Roanoke City Planning Commission Municipal Building 215 Church Ave., S.W. Roanoke, VirGinia 24011 Dear Sir: I want to recommend that the new sports complex in the city of Roanoke be named after Bob McClelland. I have known Bob since 1951 when he helped coach me and twenty- seven other young Roanoke boys thirteen and under to win the Santa Clause Bowl, national little league football championship in Lakeland, Florida. We were not always on the same team in sandlot football. I recall playing for Southeast teams that played against his Raleigh Court Lions which he coached. They were usually tough games and most everyone knew who the opposing coach was. Many sandlotters coached by Bob went on to become star high-school and college players. Bob followed closely our Jefferson Senior High School golf teams that won two consecutive state championships. I had the privilege of playing on those teams. Bob continued to show interest in "his" young people after his athletic relationship with them. I recall Bob's being rather Upset with me when I was 17 for dropping out of Roanoke College. Though I later returned to school and earned three different degrees, I always felt that Bob McClelland was a man who cared about a person's career as well as his athletic ability. I have preached in Bob's church, I have read his sports articles for the Roanoke Times for years, and I have marvelled at his unique interest in people. His involvement in the Fellowship of Christian Athletes demonstrates something of his concern for the welfare of a person's character and service to humankind. I am one person, but I believe that this letter would have the approval of thousands of individuals who have been influenced by Bob McClelland. I strongly urge you to give the new sports complex his name. Sincerely, Albert'A. Peverall, Jr. Pastor, Tabernacle Baptist AAP/dl CC: Harry W. Whiteside, Jr. Church 112 RoanokeTimes&World.News, Sunday, Aug, 7, 1988 II MAN .BAG Park should pay tribute McLelland · ~i WHATBETTER WAYtohon- or~ one of the most loved and ~oanSi~.rtsm~ in the l~sto~ of Og~ VnH0y than tO name the new sport~ compleX-at South Roanoke Park "The Bob McLel- l~d Spor~ Complex'"? ~o~ Naming it the Roanoke River rts (Jomplex means n0thlno to .a~.yone. The susaested name ~er- taiuly does not "l~cate" or "identi- ~" the beautiful layout and, there- re, does not even sene a useful .:;:' Bob McLelland has meant so 'm. uc.h to so many young people and a~lolts in the Roanoke Valley. The ~ot' this sports center after · would be a fitting way of say- rog, "Thanks, Bob, £or everything you have done for sport~ tn the :~oke Valley." ~:~T~e .omcials of the city made . cepuon in naming the park on ~lonial Avenue after a deserving ~ltizen, John Harkrader. Now it .should make another exception by naming the new sports complex af- ter Bob McLelland. Mary F. Parker City Clerk November 10, 1988 Mr. Jack D. Havslett, Chairman Citizens' Advisory Committee 408 Houston Avenue, N. E. Roanoke, Virginia 24012 Gentlemen: Mr. Harry W. Whiteside, Jr. Charter Federal Savings & Loan 2706 Ogden Road, S. W. Roanoke, Virginia 24014 This is to advise you that the enclosed report is included on the aaenda of the Council of th Roanoke f · ~ e Cit of or its meeting on Monday, November 14, 19~8, said Council meeting to begin at 7:30 p.m. in the Council Chamber on the fourth floor of the Municipal Building. Sincerely, MFP:js Enc. Mary F. Parker, City Clerk CMC Office of the Mayor November 7, 1988 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: [ am attaching copy of communications from The Reverend Albert A. Peverall and Dr. Richard Ho Fisher, and a communication from ,Ur. Itenry W. ~hiteside, Jr., transmitting a petition signed by approximately 560 Roanoke Valley citizens in support of naming the sports complex in South Roanoke Park in honor of Mr. Bob McLelland. [ am calling the matter to your attention inasmuch as we have on today's agenda o recommendation from the City Pianning Commission that the facility be named "Roanoke River Sports Complex.,, With kindest personal regards, [ am Sincerely yours, Noel C. Tayl Mayor NCT: ra Eno. pc: Mr. W. Robert Herbert, City Manager Mr. Michael M. Waldvogel, Chairman, Roanoke Commission City Planning Room 4.52 MunicilC~ Building 2t5 Church Avenue, S.W. Roanoke, ~rginia 24011 (703) 981-2444 ' Mary F. Parker City Clerk November 4, 1988 Mr. Jack D. Hayslett Chairman, · ' , Citizens Advisory Committee 408 Houston Avenue, N. E. Roanoke, Virginia 24012 Dear Mr. Hayslett: This is to advise you that the enclosed report is included on the aaenda of the Council of the City of Roanoke for its meeting on Monday, November 7, 1988, said Council meeting to begin at 2:00 p.m. in the Council Chamber on the fourth floor of the Municipal Building. _ Sincerely, MFP:js Enc. Mary F. Parker, CMC City Clerk Office of ~e City November 16, 1988 File #60-226-72 Mr. Joel M. Sch~anger Director of Finance Roanoke, Virginia Dear ?~r. Sch~anger: I am attaching copy of Ordinance ~o. 29373, amending and reor- daining certain sections of the 1988-89 General Fund Appropriations, providing for the appropriation of $17,847.00 to Total Action Against Poverty Transitiona~ Living Center, which Ordinance No. ~9373 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 14, 1988. Sincere ly, //'~ ~fary F. Parker, CMC City Clerk MFP:ra Eno. Mr. Theordore J. EdIich, III, Executive Director, Total Action Against Poverty in the Roanoke Valley, 702 Shenandoah Avenue, N. W., Roanoke, Virginia 24016 ~4r. W. Robert Herbert, City iYanager 14r. James D. aitchie, Director of Human Resources Room 456 Municipal Building 215 Church Avenue SW Roanoke Virginia 2401t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 14th day of November, 1988. No. 29373. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the Ci'ty of Roanoke that certain sections of the 1988-89 General Fund Appro- priations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Nondepartmental $11,297,769 Contingency General Fund (1) ..................... 514,509 Health & Welfare 11,266.601 Total Action against Poverty (2) ................... 146,745 1) Contingency (001-002-9410-2199) $(17,847) 2) Subsidies (001-054-5230-3700) 17,847 BE Ordinance IT FURTHER ORDAINED that, an emergency shall be in effect from its passage. existing, this ATTEST: City Clerk Office of the Council November 3, 1988 4A The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear ~s. Bowles and Gentlemen: The opening of the Shaffer's Crossing Transitional Living Center for the home- less is an irr[oortant milestone in our corrmwaity's con~nitment to serve the needs of horr~less citizens searching for a way to get back on their feet. The TLC is at present the only facility of its kind in the state providing up to 100 residents 18 months to get back on their feet. It is the only facility whose operation is guided by an appointed local steering c~,,,,ittee insuring full coordination of local services. As you are aware from recent publicity, TAP has received an $849,247 com-nitrnent from HUD over five years for one half of the operation's cost. After a $120,000 state appropriation match fell through, TAP has raised all but $30,000 of the match, including a corrmitment of $10,000 made by the Honorable ~hyor at the ribbon cutting ceremony, and a $10,000 appropriation by the Roanoke County Board of Supervisors. Of the required $168,273 of local match, $138,273 has been raised, as follows: TAP's corrmitment to Project ............. $17,835 Private Contributions .................... 43,938 Dominion Bank ............................ 20,000 Local Governments ........................ 21,500 State Contributions ...................... 25,000 United Way ............................... 10,000 It is extremely important to the City that the $849,000 of Federal funds not be jeopardized by a failure to raise the re~aining $30,000. After investigating the matter, Iarn apprised by the TAP PlanningDepartrnent that another $10,000 of contributions is anticipated, leaving a balance of $20,000 to be raised by the middle of November, when letters of cotrmitment have to be in to the HUD offices. It is my fervent hope that Roanoke City Council at its next rneeting will ca,,,,it the funds necessary to ensure the security of the federal five year grant and the full operation of the Transitional Living Center as we head into the winter months when our citizens are mast vulnerable. cerely yours, James O. Trout Counci l Member Room 456 Munlcipol Building 215 O',urch Av,~nue, S.W. I~:~anoke, Virginia 24011 (703) 981-2541