HomeMy WebLinkAboutCouncil Actions 11-07-88REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
November 7, 1988
2:00 p.m.
AGENDA FOR THE COUNCIL
~uS S eh
(29347]
Call to Order -- Roll Call. ~rs. Bowles was absent.
The invocation will be delivered by Father Nicholas G.
Bacalis, Priest, Holy Trinity Greek Orthodox Church· P~esent.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
CONSENT AGENDA {Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meetings of Council held on Monday,
July 11, 1988, and Monday, July 25, 1988.
RECOMMENDED ACTION: Di!spense with the reading thereof and
approve as recorded.
C-2
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344
(a) (1), Code of Virginia (1950), as amended·
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel
matters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
C-4
C-5
C-6
C-7
C-8
C-9
C-10
A report of the City Manager, Director of Finance and
Director of Utilities and Operations requesting an Executive
Session to discuss a matter pertaining to other legal matters
within the jurisdiction of the public body, pursuant to Section
2.1-344 (a) (?), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a matter per-
taining to other legal matters within the
jurisdiction of the public body, pursuant
to Section 2.1-344 (a) (7), Code of
Virginia (1950), as amended.
A report of the City Manager with regard to concerns
expressed by lessees of the Municipal Parking Garage on Church
Avenue, S. W., relating to parking fees, security, and the
overall condition of the parking garage.
RECOMMENDED ACTION: Receive and file.
A list of items pending from July 10, 1978, through
October 24, 1988.
RECOMMENDED ACTION: Receive and file.
Qualification of Mr. Wallace
Youth Services Citizen Board for
May 31, 1990.
1. Allen as a member of the
a term of three years ending
RECOMMENDED ACTION: Receive and file.
Qualification of Mr. Timothy L. Jamieson as a member of the
Architectural Review Board for a term of four years ending
October 1, 1992.
RECOMMENDED ACTION: Receive and file.
Qualification of Mr. Lynn D. Avis as a member of the Board
of Adjustments and Appeals, Building Code for a term of five
years ending September 30, 1993.
RECOMMENDED ACTION: Receive and file.
Qualification of Messrs. Harold S. Zimmerman and Lewis W.
Peery as members of the City of Roanoke Transportation Safety
Commission for terms of four years each, ending October 31,
1992.
RECOMMENDED ACTION: Receive and file.
Qualification of Mr. Sam H. McGhee, III, as a Director of
the Industrial Development Authority for a term of four years
ending October 20, 1992.
RECOMMENDED ACTION: Receive and file.
(2) ~'
REGULAR AGENDA
3. Hearing of Citizens Upon Public Matters: None.
4. Petitions and Communications:
a. A corr~unication from Council Member James O. Trout
requesting Council's consideration of an appropriation of
funds to Total Action Against Poverty's Transitional~i~e
Center· Referred to the Cit!~ ~anager, Cit~ Attorney
Director of Finance for preparation of the appropriate document.
b. A communication from Mr. Robert E. Glenn, Attorney, repre-
senting the Industrial Development Authority of the City of
Roanoke, requesting Council's concurrence in an Inducement
Resolution adopted by the Industrial Development Authority
of the City of Lynchburg, Virginia, allowing Community
Hospital of Roanoke Valley to participate in a
$61,000,000.00 Variable Rate Hospital Revenue bond is~u~
Adopted Resolution No. 29347 (5-0, ~{r. Garland a~sta~nea from
c. A co~nunication from the Roanoke City School Board
requesting appropriation of $51,600.00 for the Family Life
Education Program, to provide for the development and
implementation of family life curriculum; and $6,250.00 for
the 1989 Western Virginia Regional Sci'ence Fair, which is
being hosted by Roanoke City. Adopted Ordinance No. 29348.
Reports of Officers:
a. City Manager:
Briefings: None·
Items Recommended for Action:
1. A report recommending award of a contract for employee
health care insurance to Blue Cross and Blue Shield of
Virginia, for a one year period from January 1, 1989 to
December 31, 1989; and award of a contract for employee
dental insurance to Delta Dental Plan of Virginia, for
a two year period from Januar~~ 1989 to ~e~31,
1990. Adopted Ordinance No. 293~, 29350, .
(6-0)
2. A report recommending authorizatio~ to execute a close-
out agreement with the Gainsboro Project Area Committee
and the Gainsboro Neighborhood Development Corporation
as subgrantees of the CitN ~n~r the Corr~nunit¥ Develoo-
ment Block Grant· Adoptea Urd~nance No. 2935~. (6-O~
A report recommending authorization to appropriate
$19,200.00 from the Internal Service Fund previous
years' retained earnings to Utility Line Services capi-
tal accounts, to provide for operational and main-
tenance capital needs. Adopte~ Ordinance No. 29353.
~ 4.b. votin~ inasmuch as he is an emplo~ee o~ Communit~ ~ospital.
(3)
4. A report recommending appropriation of $50,109.00,
representing a grant award received by the Fifth
District Employment and Training Consortium from- the
State Department of Education, to administer an Adult
Literacy Project within certain jurisdictions of the
Fifth Planning District. Adopted Ordinance No. 29354.
(6-01
5. A report with regard to structured settlement of a
Worker's Compensation claim, including job related
disability retirement benefits. Adopted Ordinance No. 29355,
29356, and 29357. (6-0)
6. A report with regard to a Master Plan for Downtown
North. Adopted Resolution No. 29358. (6-0) The Director
of Finance was requested to prepare the appropriate budget
7. A report concurring in a report of the Bid Committee
recommending acceptance of the bid submitted by
International Salt Company, in the total amount of
$41,270.00, to supply 1,000 tons of deicing salt, to
provide for a successful snow and ice removal program.
Adopted Ordinance No. 29359. {6-0)
Director of Finance:
i. A financial report for the month of September, 1988.
Received and filed.
2. A report recommending the close-out of Youth Services
Grant 87-I-8, and certain appropriation and revenue
adjustments therefor. Adopted Ordinance No. 29360. {6-0)
c. City Attorney:
6. Reports
1. A report transmitting a measure expressing support for
designation of the Roanoke Logperch as an endangered
species, and requesting the federal government to share
in any additional costs for community projects addres-
sing needs along and crossing the Roanoke River and
Tinker Creek that may result from such designation.
Adopted Resolution No. 29361. (6-0)
2. A report with regard to the City's purchase of proper-
ties located at 118, 120, 122 and 124 Campbell Avenue,
S.W. Deferred until the regular meeting o~ Council on
Mondaq~ November 14, 1988, at 7:30 p.m. ^Ir. Bowers abstalne~
of Committees: I from voting.
a. A report of the City Planning Commission recommending
approval of the proposal of the Citizens' Advisory
Committee on City-Wide Parks Study to name the sports
complex area near Victory Stadium "Roanoke River Sports
Complex." Mr. Michael M. Waldvogel, Chairman. De~erred until
the regular meeting of Council on ~onday, November 14, 198~, at
7. Unfinished Business: None. 7:30 p.m.
8. Introduction and Consideration of Ordinances and Resolutions:
None.
5.a.6. ordinance.
(4) ~'
9. Motions and Miscellaneous Business:
Inquiries and/or corr~ents by the Mayor and Members of City
Council.
i. A communication from Council Member David A. Bowers
transmitting the 1987-88 Annual Report of the City of
Roanoke Redevelopment and Housing Authority.
Received and ~iled.
Vacancies on various authorities, boards, co~nissions and
committees appointed by Council.
i0. Other Hearings of Citizens:
Reappointed the following persons:
Mr. Virgil L. Ro~ers
Mr. Jan P. Wilkins
Mr. John A. Sabean
Mr. Robert W. Glenn,
Jr.
Roanoke Neighborhood Partnership
Steering Committee
Roanoke Neighborhood Partnership
Steering Committee
Roanoke Neighborhood Partnership
Steering Committee
Roanoke Redevelopment & Housing
Authority
Adopted Resolution No. 29362 16-0) authorizing the Roanoke Valle~ Regional
Solid (~aste ~lanagement Board to assign a contract to the County of Roanoke
rati~ing certain actions taken to date and authorizing the expenditure
of ~unds.
(5) ~'
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
C~ce of the Mo/or
November 7, 1988
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
NCT:se
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444
Roanoke, Virginia
November 7, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda for an Executive Session
pertaining to other legal matters within the jurisdiction of the public
body in accordance with Section 2.1-344(a)(7) of the Code of Virginia.
Respectfully submitted,
W. Robert Herbert
/C~ty Manage~~
Landfill Board Repres~a~tative
Landfill Board Representative
WRH:JMS:KBK:afm
cc: City Attorney
Director of Finance
Office of the City
November 9, 1988
File #255
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Oear Mr. Herbert:
Your report with regard to concerns expressed by lessees of the
Municipal Parking Garage on Church Avenue, S. W., relating to
parking fees, security, and the overali condition of the parking
garage, was before the Council of the City of Roanoke at a regu-
Iar meeting held on Monday, November 7, 1988.
On motion, duly seconded and adopted, the report was received and
filed.
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Mr. Richard Dennis, 2414 Bermuda Road, N. ~V., Roanoke,
Virginia 24017
Ms. Deborah Charles, Route 1, ~ox 183, Hardy, Virginia 24101
Ms. Linda Milton, 2924 Dell Avenue, N. E. Roanoke, Virginia
24012 '
~r. Char~es ~unn, Resident Manager, Southeast Region, APCOA,
Inc., 229 Peachtree Street, Suite 2410, Atlanta, Georgia
30303
Room 456 Municipal Builcling 215 Church Avenue SW Roanoke ~rg~nia 2401 t (703) 981-2541
Honorable Mayor and City Council
Roanoke, Virginia
Roanok~ ~7 Vi~ia~
November 7, 1988'
Dear Members of Council:
Subject: Municipal Parking Garage - Church Avenue, S. W. -
Council Information
I. BackKround:
City Council received a petition from individuals using the
Municipal Parking Garage on September 12, 1988 in regard to:
1. Elevator malfunctions
2. Cleanliness
3. Security
4. Parking fees
Petition was referred to the City Manager to evaluate and
report back to Council.
APCOA, Inc. manaKes and operates the parking garage for the
City. Mr. Munn, Regional Manager, Southeast Region, APCOA,
Inc. has met with Mr. Kiser in regard to this matter.
II. Current Situation:
A. Cleaning pro,ram, which is the responsibility of APCOA, has
been revised and approved by the City after recommendations
from City custodial services personnel. The Daily Maintenance
Report will be followed by the Municipal Parking Garage.
B. Communications and information have been sent to individuals
who appeared before Council in regard to the parking garage.
C. Work order has been submitted to Building Maintenance for
improvements to parking facilities.
APCOA~ Inc. has hired professional cleaners to help clean the
Municipal Parking Garage.
III. Issues more specific to the complaint can be categorized as
follows:
A. Action taken or considered
B. Action to be taken
C. Response to citizens
Honorable Mayor and City Council
Page 2
IV. Response: The following response has been made:
A. Action taken or considered:
Air conditioner installed in elevator mechanical room on
east end of parking facility to prevent malfunctions of
elevator controls due to sticking contacts during times
of extremely high temperatures.
Burned out light tubes on parking ramps, elevator
lobbies, and stairwells have been replaced to improve
lighting.
3. New floor tile has been placed in all three elevators.
4. Trash cans have been placed in all elevator lobbies.
5o
Security guards have been directed to make themselves
more available at peak traffic hours.
Work orders submitted to paint all bollards, machines,
lobby doors, etc.
Power sweeper replacement for cleaning parking ramps is
on bid.
Cards being placed on vehicles parking in handicapped
spaces without handicapped tags or stickers asking
operator not to park in these spaces.
Air circulation improvement during hot summer weather was
attempted by propping open elevator and stairwell lobby
doors. This effort has been discontinued due to conflict
with the Fire Code.
10. New portable vacuum cleaner has been purchased by APCOA
to help with clean up of corners and cigarette butts.
B. Action to be taken:
Place "No Smoking" signs in elevator lobbies and
stairwells.
o
Professional cleaners will clean floors and walls in
elevator lobbies, stairs and walls in stairwells, etc.
within the next four weeks.
Decision to paint or not paint walls in elevator lobbies
and the walls and stairs in the stairwell will be made
after professional cleaners have completed their work
within this facility.
4. Follow cleaning schedulm.
Honorable Mayor and City Council
Page 3
C. Response to Citizens - Two communications.
First communication, copy attached, dated September 21,
1988 states that the City was gathering information
requested and asked individuals to call Mr. Kiser to give
him their telephone number so as to coordinate a meeting.
Second communication, copy attached, dated October 13,
1988, transmitted obtained information requested and
again offered to coordinate a meeting.
Only one of the individuals receiving these
con~nunications has called Mr. Kiser. A number of meeting
times suggested did not agree with this individual's
schedule. The citizen was asked to pick a meeting date,
but as of this date no communication has been received.
It was decided, as noted above, however, that information
would be sent to the three individuals for their review
and questioning as desired.
This is for Council's information.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:JBW:afm
Attachments
CC:
City Attorney
Director of Finance
Mr. Charles Munn, APCOA
Mr. Kit B. Kiser, Director, Utilities & Operations
Ms. Linda Milton
Mr. Richard Dennis
Ms. Deborah Charles
Post in Elevator Lobbies
Sept~nber 21, 1988
Mr. Richard Dennis
2414 Bermuda Road, N. W.
Roanoke, VA 24017
Dear Mr. Dennis:
Reference your appearance at City Council on September 12, 1988 in
support of the petition of complaints regarding the Church Avenue
Parking Garage. This is to let you know that I am gathering information
you requested and intend to meet with you. I have met again with APCOA
representatives and City staff and am preparing the following:
1. List of maintenance/special operational activities to take
place and when (if not already accomplished).
2. Financial report. While the Parking Garage has an operating
budget it does not have a separate all encompassing financial
statement. I have asked that other City departments give me
actual expenses for FY 87-88 and for our Finance Director to
combine all this infozlaation with the debt payment to produce
a financial statement.
3. Routine cleaning schedule.
I hope to meet with you and the other two parking patrons who came
to City Council within 2 - 3 weeks, once the above information is
complete and at a time convenient to you and Mr. Charles Munn of APCOA.
Please call me at 981-2602 to give me your work telephone number so
I can call you to coordinate a meeting.
Respectfully,
KBK:afm
cc: Mr. W. Robert Herbert, City Manager Mr. Charles Munn, APCOA
Ms. Linda Milton
Ms. Deborah Charles
bcc: Jack Woodson
Jim Grisso
Kit B. Kiser, Director
Utilities & Operations
Room ,~54 Mun,c,pa~ Bu,lOing 215 Church A',,~nue S W ~noke Virginta 24011 C703) 981-2002
DireO'or of Utilities & Operarion~
October 13, 1988
Mr. Richard Dennis
2414 Bermuda Road, N. W.
Roanoke, VA 24017
Ms. Deborah Charles
Rt. 1, Box 183
Hardy, VA 24101
Ms. Linda Milton
2924 Dell Avenue, N. E.
Roanoke, VA 24012
Ladies & Gentleman:
I would like to follow up my previous letter to each of you and my
telephone call of October 12, 1988 to Mr. Dennis.'
Attached for your information are the following=
1. Statement of Revenues and Expenses for the year ending June
30, 1988.
Listing of Recom~endations/Considerations of improvements
under consideration.
3. Cleaning schedule for the garage.
I repeat my earlier offer for a meetin8 with you. Please call me
if you have questions or comments regarding the enclosed information or
· if you desire to meet to discuss any of these issues.
Respectfully,
Kit B. Kiser, Director
Utilities & Operations
KBK:afm
Attachments
cc: Mr Charles Munn, APCOA, Inc.
- bcc: Bob Layman
Jack Woodson
354 Mun,o001Du,ldin9 215 Churd~ Av~[.,~, 5 '~ ~N~e' Virginia 24011 (703) 981-2b02
,i ~Tr OF RQANO?E
i~IUNZCI~AL PAI~KING GARAGE
ST~TEPlENT OF REVENUES AND
E, ~N.~E~
YEAR ENDED JUNE 30,
,3per'ating Revenues
Monthly Parking
Rental Spaces
Short Ferm Parking
Piiscellaneous
Total Operating Revenues
$~, 71.,
3peratJng Expenses
Contractual Se r'v Lces
Central Services Cost alloca:{on
Other Charges
Building Maintenance
~nternal Services
Total Operating Expenses
Net Operating Income
30,473
20,i55
820
158,759
2o6,37 5
<,ebt Service
Bond Princtpal
Bond Interest
Total Debt Servxce
Cash Flo~ (Loss)
~ 7 _ , 000
141 ,
41o,
($15o,096)
COnCLUSIOnS
Replace Tile in Elevators - Work order has been submitted to
replace floor tile in three existing elevators. Work will be
scheduled on weekends with one elevator being taken out of service
at a time.
2. Replace Fan wit-hAir Conditioner for Elevator Control Tow~. - Air
conditioner installed 1st Street, S.W. tower where two elevators
exist. 2nd Street, S.W. may not need air conditioners due to there
being only one elevator. Will continue to evaluate.
3. Repair or Rep]m~ ~w~,~r - City Garage notified of overheating
problem and will repair. Seek to budget $20,000 for replacement of
existing 10 year old sweeper in FY 89-90 Budget.
4. Increase~ - Existing warm glow lights will be replaced with
cool glow lights, which give off a brighter light, as the existing
lights burn out. Work order has been submitted to replace burned
out lights throughout parking garage. The lighting level on the
parking decks will be increased to provide additional lighting
which should prove satisfactory with citizens using this parking
facility. Lighting adequate in lobbies and stairwells.
5. Provide Addition~l --q~it¥ - Watcfw~nts clocks have been installed
within the parking garage. Security guard time at the Municipal
Parking Garage will be increased, especially during peak traffic
hours.
e
Reseal and Re-stripe pa~k4,~ S~lln - Funds budgeted for this year
will need to be used for structural analysis. If r~maining funds
exist, the top deck and entranceways will be resealed.
Pr°videHeavyDutvBoltedDo#nTrash ~,_. and AshT~,,.~ - City has
had bad experience with this suggestion in the past. Attachments
to wall have been pulled out, chains broken, or chains pulled thru
trash cans. Trash can supports with removable trash cans can be
bolted to the floor but would be expensive to replace if
vandalized. Existing trash cans will be used and replaced if
removed. "No Smoking Area" signs will be placed in all elevator
lobbies.
Paintin~ of Elevator Lobbtes~ Stat~e~ St~iml!~ etc - A work
order has been submitted to paint all doors between elevator
lobbies and parking ramps, bollards on parking deck, and machines
on parking decks. APCOA, Inc., within the next five weeks, will
have a cleaning company clean this parking facility. The City will
determine, after the cleaning is completed, if the elevator lobbies
and walls in the stairwells need paintin~. Should these areas need
Page 2
10.
painting a work order will be submitted to paint same. The stairs
will also be painted after this cleaning project is completed.
Lea~e Lobby Doors Open for Air Cir~!!ati,~ - The Fire Marshall will
not give the City a waiver to leave either of the doors within the
elevator lobbies open, due to this practice not conforming to the
State Fire Code.
Walls and Col~. Cou/d be Color C_~_ed or an Area for ~--.-,l[.~
Art - Not reco~eiided due to continuous mintenance.
11.
12.
13.
14.
LockDownGara~e - Ruling to leave parking facility open due to
complaints received from monthly parkers, banks and lawyers
offices, which park in the garage at night.
Non-Chloride De-t~,~ Should be Ii_~i - This type of salt has always
been used in this garage.
CleaninK of Lobbtes~ Stairt~l!~ Rte - These areas will be cleaned
by a professional cleaning company within the next five weeks, l
cleaning schedule suggested by Mr. Nelson Jackson, Manager of
Building Maintenance/Custodial Services, will be followed in the
future. This schedule is attached.
Accu~u/ation of Tirml~t - Parking decks are generally clean and
few complaints received on their appearance, however, spiral ramps
need to be cleaned more frequently. Mr. Laym~n, Manager of Parking
Garage, has been notified.
APCOA, INC
DAILY MAINTENANCE REPORT
LOCATION
REVISED 10/6/88
DATE/DAY
NAME
TIME IN
TIME OUT
DAILY QUICK CLEAN These items must be
Check off as completed in space provided.
completed
Empty trash all floors, replace liners.
everyday.
2. Check all elevators for proper operation. Report
malfunctions to your supervisor immediately.
3. Remove all litter from elevator lobbies, stairwells,
entrance/exit area. Spot clean as needed.
4. Walk garage ramps. Remove all litter and debris.
Spot sweep as needed.
5. Place violator notices on cars parked incorrectly.
6. Spot clean vagrant or vandal damage. Report this to
your supervisor.
7. Note lights out by floor location
DAILY MAINTENANCE - These items
noted or more often if needed.
provided.
must be completed each day as
Check off as completed in space
Mon.
Sweep and mop east street lobby and elevator
Sweep and mop west street lobby and elevator
Wipe down elevator doors and frames each floor
Dust ledges and remove cobwebs each floor
Wipe down elevator ceiling panels and elevator
walls
Tues.
Sweep and mop east lobbies and elevators
Wipe down all handrails
Sweep and mop east stairwell
Daily Maintenance continues:
Wed.
Sweep and mop west lobbies and elevators
Wipe down all equipment and signage
Sweep and mop west street lobby and elevators
Thur.
Sweep and mop east lobbies and elevators
Dust ledges and remove cobwebs each floor
Sweep and mop west street lobby and elevators
Fri.
Sweep and mop west lobbies and elevators
Blow out corners for power sweeper
Sat.
Power sweep Garage
Clean restroom
OTHER PROJECTS - These items must be completed today, as assigned
by your supervisor. (Examples: Machine scrub and recoat lobby
floors, spray cleaning, wash windows, wash out trash cans,
repaint curbs and bollards, replace missing or broken light
bulbs, fire extinguishers, or drain plates, etc.)
Upon completion of days work sign in the
with your supervisor.
Completed By
(Employee)
space below and leave
Reviewed By
(Supervisor)
Mary F. Parker
City Clerk
November 4, 1988
Ms. Deborah Charles
Rt. 1, Box 183
Hardy, Virginia 24101
Ms. Linda Milton
2924 Dell AVenue, N. E.
Roanoke, Virginia 24012
Mr. Richard Dennis
2414 Bermuda Road, N. W.
Roanoke, Virginia 24017
Dear Ladies and Mr. Dennis:
This is to advise you that the enclosed report
is included on the agenda of the Council of the City of
Roanoke for its meeting on Monday, November 7, 1988,
said Council meeting to begin at 2:00 p.m. in the
Council Chamber on the fourth floor of the Municipal
Building.
Sincerely,
MFP:js
Mary F. Parker, CMC
City Clerk
Enc.
Pending Items from July 10, 1978, through October 24, 1988.
Referral Date Referred To
Item
7/10/78
City Manager
Recommendation No. 11 con-
tained in the Mayor's 1978
State of the City Message.
(Development of Mill Moun-
tain - hotel.)
8/12/85
2/23/87
City Manager
Regional Cable
Television Committee
Mayor's 1985 State of the
City recommendation No. I -
establishment of a working
relationship with the
volunteer rescue squads and
the Roanoke Historical
Society for the purpose of
establishing a museum and
national headquarters for
volunteer rescue squads in
the City.
Request of Cox Cable Roanoke
for a renewal of their fran-
chise agreement in order to
simplify and clarify langu-
age, make certain additions
and deletions, and extend the
term.
6/20/88
Regional Cable
Television Committee
Communication advising of Cox
Cable Roanoke's intent to
seek renewal of the Cable
Television Franchise in the
City of Roanoke.
7/11/88
City Manager
Remarks of Mr. Lawrence M.
Taylor regarding parking
regulations in the City and
more specifically in the
downtown area.
8/8/88
City Manager
1989-90 Budget
Study
Mayor's 1988 State of the
City recommendation No. i -
pursue a diversified economic
development strategy invol-
ving downtown, industrial
areas, tourism and conven-
tions and review the current
City organizational structure
manpower, and money available
to market the City.
Pending Items
_Referral Date
8/8/88
9/12/88
9/26/88
9/26/88
from July 10, 1978,
Referred To
City Manager
Special Events
Corr~nittee
City Manager
City Attorney
City Manager
City Manager
City Attorney
City Manager
City Attorney
through October 24, 1988.
Item
Mayor's 1988 State of the
City recommendation No. 3
designation of the City of
Roanoke as the premiere
"Festival City" of Virginia,
including development of a
yearly calendar of public
events and festival activi-
ties.
Mayor's 1988 State of the
City recommendation No. 4 -
appointment of a Drug Abuse
Task Force.
Mayor's 1988 State of the
City recommendation No. 5 -
encourage federal officials
to ensure health care costs
for AIDS patients and to pre-
vent all forms of discrimina-
tion against those who are
stricken with this disease.
Comments of Mr. Michael
Smith, regarding t,~e need for
a storm drainage system on
EdgeIawn Avenue, N. W., to
eliminate excessive water
run-off.
Communication from Council
Member David A. Bowers with
regard to the City hiring a
lobbyist in the Washington,
D.C., area to assist the City
in discovering new funding
sources which might be
available.
Comments of Mr. William
Jones, 2904 Bradley Street,
N. E., regarding gasoline
fumes emanating from a house
next door to his residence,
indecent exposure, and drink-
ing in public.
-2-
Pending Items
Referral Date
10/10/88
10/17/88
10/24/88
from July 10, 1978,
Referred To
City Manager
City Manager
Robert A. Garland
William F. Clark
Kit B. Kiser
Robert A. Garland
William F. Clark
Kit B. Kiser
City Manager
City Manager
through October 24, 1988.
Item
Comments of Mr. Lo M. Cruise,
2813 Kennedy Avenue, N. E.,
with regard to undesirable
conditions that exist in the
vicinity of his residence as
a result of dogs owned by his
next door neighbor.
Communication from Council
Member David A. Bowers
requesting additional infor-
mation prior to April I,
1989, regarding progress of
the City administration in
designating additional
buildings in the downtown
area as historic sites.
Bids for construction of a
salt storage building at the
Public Works Service Center.
Bids for replacement of the
Read Road, N. E. bridge over
N & W Railway.
Comments of Mrs. Gladys
O'NeaI Brown, Community
Awareness Organization,
regarding excessive water
run-off in the 2100 block of
Staunton Avenue, N. W.
Final report of the Office on
Youth's Adolescent Pregnancy
Task Force.
-3-
Office of ~ne City Clerk
November 9, 1988
File #15-304
The Reverend UIas N. Broady,
Youth Services Citizen Board
2204 Lynnhope Drive, N. W.
Roanoke, Virginia 24017
Chairman
Dear Reverend Broady:
This is to advise you that Mr. Wallace I. Allen has
a member of the Youth Services Citizen Board for a
years, ending May 1, 1990.
qualified as
term of three
Sincere Iy,
Mary F. Parker, CMC
City Cler~
MFP: ra
pc: i{s. Marion V. Crenshaw, Youth Planner
Room456 MunicipalBuilding 215 C'nurch Avenue SW Roanoke ~rg~nia24~11 (703) 98t-254t
0-2
Oath or Affirmation of Office
State o] Virginia, Ci~$1 o] Roanoke, to.~it:
, do solemnly swear (or affirm) that
lr will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
! will faithfully and impartially discharge and perform all the duties incumbent upon me aa._
according to the best of my ability. So help me God.
-~, Deputy Clerk
Or, ce of ~ O~y
August 21, 1987
File #15-304
Mr. ~Vallace I. Allen
3821 Harvest Lane, N. W.
Roanoke, Virginia 24017
Dear Mr. Allen:
This is to remind you that you have not qualified as a member of
the Youth Services Citizen Board to which you were reelected on
May 18, 1987, for a term of three years ending May 31, 1990.
Enclosed you will find an Oath of Office which may be adminis-
tered by the Clerk of the Circuit Court of the City of Roanoke,
located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, So W.
It will be appreciated if you will qualify for this position by
Friday, August 28, 1987, and return the Oath of Office to Room
456 in the Municipal Building.
Sincere ly,
Mary F. Parker, CMC
City Clerk
MFP:se
Enco
CC':
Ms. Carol B. Marchal, Chairman, Youth Services Citizen
Board, 2320 Mount Vernon Road, S. W. Roanoke, Virginia
24015 '
Mrs. Marion V. Crenshaw, Youth Planner
Room456 MuniclpalBuildlng 215~urchAve~ue, S.W. Roonoke, Vlrginla24011 (703)981-2541
Office of ~ne City Clenk
May 20, 1987
File #15-304
Mr. Wallace I. Allen
3821 liarvest Lane, N. W.
Roanoke, Virginia 24017
Dear Mr. Allen:
At a regular meeting of the Council of the City of Roanoke held
on Monday, May 18, 1987, you were reelected as a member of the
Youth Services Citizen Board for a term of three years ending May
31, 1990.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc: Ms. Carol B. Marchal, Chairman, Youth Services Citizen Board,
2320 Mount Vernon Road, S. W., Roanoke, Virginia 24015
Ms. Marion V. Crenshaw, Youth Planner
Room 456 Municipal Building 215 Church A~'~ue, $.W. Roanoke, Virginia 2401 '1 (703) 98~-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROAN~I~ )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 18th day of May, 1987, WALLACE I. ALLEN was reelected as a
Member of the Youth Services Citizen Board for a term of three
years, ending May 31, 1990.
Given under rrry hand and the seal of the City of Roanoke this
20th day of May, 1987.
City Clerk
CY~ce of the Ci~,, Cler~
November 9, 1988
File #15-249
Mr. W. L. Whitwell, Chairman
Architectural Review Board
1255 Keffield Street, N. W.
~oanoke, Virginia 24019
Dear Mr. Whitwell:
Jamieson has qualified
Review Board for a term of four
This is to advise you that Mr. Timothy L.
as a member of the Architectural
years, ending October 1, 1992.
Sincerely,
Mary F. Parker,
City Clerk
MFP:ra
pc: Ms. Evelyn S. ~unter, Secretary, Architectural Review Board
Room 456 Municil:x~l Buildincj 215 Church Avenue SW Roanoke 'vfrg~nJa 24011 (703) 98t-254t
0-2
afh orAffirmafion of Office
8tare o] Virginia, ~itst o] Roanoke, t~ .un't:
--, do solemnly Sw~r (or ~) ~at
I w~l sup~rt the Constitution of the United States, ~d the Constitution of ~e State of Virginia, and that
I w~l faithfully and impa~ially discharge and ~rform all the duties incumbent U~n me a~
f~c~ober l~ lC,~', '' '~' " ...... ~ ~ '~-
according to the best of my ability. So help me God.
-- ~, Deputy
Office o~ the City C~erk
October 12, 1988
File #15-249
Mr. Timothy L. Jamieson
6857 Sugar Rum Ridge, S.
Roanoke, Virginia 24018
We
Dear Mr. Jamieson:
At a regular meeting of the Council of the City of Roanoke held
on Monday, October 10, 1988, you were reelected as a member of
the Architectural Review Board for a term of four years, ending
October 1, 1992.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
Mary F. .Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. L. Whitwell, Chairman, Architectural Review Board,
1255 Keffield Street, N. W., Roanoke, Virginia 24019
~s. Evelyn S. Gunter, Secretary, Architectural Review Board
Room 456 :v,,~nlc~pal [~:,iO~,~g 215 Ch. ch Avena~e SW Rox~?/oke ~irg~nia 24011 (703) 98'~-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 10th day of October, 1988, TIMOTHY L. JAMIESON was reelected
as a member of the Architectural Review Board for a term of four
years, ending October I, 1992.
Given under my hand and the Seal of the City of Roanoke this
12th day of October, 1988.
City Clerk
Of~ce of the Ci~, Clerk
November 9, 1988
File #15-64
Mr. Paul V. Childress, Jr., Chairman
Board of Adjustments & Appeals
Building Code
2792 Beverly Boulevard, S. W.
Roanoke, Virginia 24015
Dear ~r. Childress:
This is to advise you that Mr. Lynn D. Avis has qualified as a
member of the Board of Adjustments &Appeais, Building Code, for
a term of five years, ending September 30, 1993.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. Ronald H.
Administrator
Miller,
Building Commissioner/Zoning
I'~om456 MunicipalBuildJng 215 C'hurch Avenue SW Roanoke ~rg~nia24011 (703) 981-2541
0-2
Oath or Affirmation of Office
8~ ot Vi~#inia, Citer of Roanoke, ~o
I, Lvnn O. f~vi~ . do solemnly swear (or affirm) ~at
w~l sup~rt the Constitution of the United S~tea, and the Conatitution of the State of Virginia, and that
will faithfnlly and impa~ially discharge and perform all the duties incumbent upon me
Member o~ t~e ~o~rd ~'~ ~dlusr~ ~d .~-,,~-!g ~:i~ ': ~
F~ve years, endinq Seoter~er ~C%" 1~. ~.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
~puty Clerk
Or, ce of ~e C:'/C~ed~
September 28, 1988
File #15-64
~4r. Lynn D. Avis
3902 Bosworth Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Avis:
At a regular meeting of the Council of the City of Roanoke held
on Monday, September 26, 1988, you were reelected as a member of
the Board of Adjustments and Appeals, Building Code for a term of
five years, ending September 30, 1993.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
SHE:ra
Eno.
pc:
Sandra H. Eakin
Deputy City Clerk
Mr. Paul V. Childress, chairman, Board of Adjustments and
Appeals, Building Code, 2792 Beverly Boulevard, S. W.,
Roanoke, Virginia 24015
Mr. Ronald H. Miller, Building Corr~issioner/Zoning
Administrator
456 Munici~al Building 215 C~urch Avenue S W Roanoke 'v'~rg~nia 2401 t (703) 981-254t
COMMONWEALTH OF VIRGINIA )
) To-wi t:
CITY OF ROANOKE )
I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy
City Clerk of the Council of the City of Roanoke and keeper of
the records thereof, do hereby Certify that at a regular meeting
of Council held on the 26th day of September, 1988, LYNN D. AVIS
was reelected as a member of
Appeals, Building Code, for a
September 30, 1993.
Given under my hand and
28th day of September, 1988.
the Board of Adjustments and
term of five years, ending
the Seal of the City of Roanoke this
Deputy City Clerk
Office of the City Cler~
November 9, 1988
File #15-20
Mr. Robert K. Dengston, Chairman
City of Roanoke Transportation
Safety Commission
Roanoke, Virginia
Dear Mr. Bengston:
This is to advise you that Messrs. Harold S. Zimmerman and Lewis
W. Peery have qualified as ~embers of the City of Roanoke
Transportation Safety Commission for terms of four years each,
e~ding October 31, 1992.
Sincerely,
Mary F. Parker, CMC
City Clerk
~FP:ra
Room 456 Municipal Building 215 C'~urch A,.~nue SW Rc~noke V~rg~nia 24~t 1 (703) 981-2,.~.1
Oath or Affirmation of Office
State o] Vir~inla, Cit~t o] Roanoke, ~ .vdt:
, do solemnly swear (or affirm) that
I w~l sup~ the Constitution of the Unit~ S~tes, and the Constitution of ~e State of Virginia, and that
I will faithfully and impa~ially discharge and perform all the duties incumbent u~n me a~
according to the best of my ability. So help me God. ~
ribed and sworn to before me, this~_~O --
~/~'~"~ '% '~'~"N'°~'~,"~tY Clerk
Office o~ rne City Cle~
October 19, 1988
File #15-20
~r. Harold S. Zimmerman
4526 ~den Drive, N. W.
Roanoke, Virginia 24012
Oear ~]~r. Zimmerman:
4t a regular meeting of the Council of the City of Roanoke held
on Monday, October 17, 1988, you were reelected as a member of
ttle City of Roanoke Transportation Safety Commission for a term
of four years, ending October 31, 1992.
~nclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of ~oanoke, located on t,be
third floor of the ~oanoke City Courts ~acilit¥, 315 ~hurch
Avenue, S.
Please return one copy of the Oath of Office to ~oo~ 456 in the
Municipal ~uilding prior to
were reelected, serving in the capacity to which you
MFP: ra
Sincere ly,
Mary F. Parker, CMC
City Clerk
pc: ?4r. Robert K. Bengtson, Chairman,
Transportation Safety Commission
City of aoanoke
2401 ~ (703) 981-2541
COMMO~VEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, ~gary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of the Council held
on the ' 17th day of October, 1988, HAROLD S. ZIMMER~t4N was
reappointed as a member of the City of Roanoke Transportation
Safety Corr~ission, for a term of four years, ending October 31,
1992.
Given under my hand and the Seal of the City of Roanoke this
19th day of October, 1988.
City Clerk
0-2
Oath or Affirmation of Office
oI l~irginia, ~it~l o] Roanoke, to.~e:
. do solemnly awear (or ~) that
sup~ the Constitution of the United States, ~d the Constitution of the State of Virginia, ~nd that
faithfully and impa~ially discharge and ~rform all the duties incumbent upon me ~
~OOY'S~ ~r~s~'~ qc~ob~ ~o~":~. '
CY~¢e of n~e Cir~ Cle~
October 19. 1988
File #15-20
Mr. Lewis Wo Peery
508 Rutherford Avenae, N.
Roanoke, Virginia 24016
Dear ~r. Peery:
At a regular meeting of the Council of the City of Roanoke held
on Monday, October 17, 1988, you were reelected as a member of
the City of Roanoke Transportation Safety Co~r~nission for a term
of four years, ending October 31, 1992.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
~1unicipal Building prior to serving in the capacity to which you
were reelected.
Sincerely, ~..~
Mary F. Parker,
City Clerk
MFP:ra
Enco
pc: l~r. Robert K. Bengtson, Chairman,
Transportation Safety Commission
City of Roanoke
Ro,a ;, ~56 ,,_,,~.Jl E, ,'~.~g 2~5 (1 J~chA,,'enue bW Rc,~not~e v~rg~n,a 24011 (703) 981-2541
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
To-wit:
l, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of the Council held
on the 17th day of October, 1988, LEWIS W. PCERY was reappointed
as a member of the City of Roanoke Transportation Safety
Commission, for a term of four years, ending October 31, 1992.
Given under my hand and the Seal of the City of Roanoke this
19th day of October, 1988.
City Clerk
CY~¢e of~e CiW Clen~
November 9, 1988
Fi le #15-207
Mr. Jack C. Smith, Chairman
Industrial Development Authority
c/o Roanoke Valley Chamber of Commerce
14 West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. Smith:
This is to advise you that Mr. Sam H. McGhee, III, has qualified
as a Director of the Industrial Development Authority for a term
of four years, ending October 20, 1992.
~f~"'~/~Sincerely'
Mary F. Parker, CMC
City Clerk
MFP: r a
P,~3om 456 Municipal Building 215 Church Avenue SW Roanoke Virginia 2401 t (703) 981-2541
0-2
Oath or Affirmation of Office
8tato o] Virginia, ~.ity o] Roanoke. to .u.,it:
I, ;i':,? ~;. '~c~"TAc~t XZZ . do solemnly swear (or affirm) that
will support the Constitution of the United States, and the Constitution of the Btate of Virginia, and th&t
will faithfully and impartially discharge and perform all the duties ineumhent upon me aa
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this ~J ?'~'~' __day
CY~ce of n~e City Cler~
October 19, 1958
File #15-207
~r. Sam H. McGhee, III
411Cassell Lane, S. W.
Roanoke, Virginia 24014
Dear Mr. McGhee:
At a regular meeting of the Council of the City of Roanoke held
on Monday, October 17, 1985, you were reelected as a member of
the Industrial Development Authority for a term of four years,
ending October 20, 1992.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please retur~ one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
~ary F. Parker, C~C
City Clerk
MFP: ra
Enc.
pc: Mr. Jack C. Smith, Chairman, [ndustrial Bevelopment
Authority, ~4 ~irk Avenue, S. ~., Roanoke, Virginia 24011
Roa" ;56 ~,*; ;:;,~1 2, ;i,Ji '~g 2! ~ (! ~Ch Aven~e SW ~qc,~ o~e ~rg,ma 24011 (703) 98~-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 17th day of October, 1988, SAM H. MCG~EE was reelected as a
member of the Industrial Development Authority for a term of four
years, ending October 20, 1992.
Given under my hand and the Sea~l of the City of Roanoke this
19th day of October, 1988.
City Clerk
November 3, 1988
Office of the Council
The Honorable Mayor and Members
of ROanoke City Council
Roanoke, Virginia
Dear M~s. BOwles and Gentlemen:
The opening of the Shaffer's Crossing Transitional Living Center for the home-
less is an important milestone in our cornrunity's corrrnitment to ser~e the needs
of horr~less citizens searching for away to get back on their feet.
The TLC is at present the only facility of its kind in the state providing up to
100 residents 18 months to get back on their feet. It is the only facility
whose operation is guided by an appointed local steering corrmittee insuring full
coordination of local services.
As you are aware from recent publicity, TAP has received an $849,247 corrmitment
fromHUD over five years for one half of the operation's cost. After a $120,000
state appropriation match fell through, TAP has raised all but $30,000 of the
match, including a corrrnitment of $10,000 n~ade by the Honorable ~ayor at the
ribbon cutting ceremony, and a $10,000 appropriation by the Roanoke County Board
of Supervisors.
Of the required $168,273 of local match, $138,273 has been raised, as follows:
TAP's corrmitment to Project ............. $17,835
Private Contributions .................... 43,938
Dominion Bank ............................ 20,000
Local Governments ........................ 21,500
State Contributions ...................... 25,000
United Way ............................... 10,000
It is extremely important to the City that the $849,000 of Federal funds not be
jeopardized by a failure to raise the remaining $30,000. After investigating
the matter, I am apprised by the TAP Planning Department that another $10,000 of
contributions is anticipated, leaving a balance of $20,000 to be raised by the
middle of November, when letters of con~nitment have to be in to the HUD offices.
It is my fervent hope that Roanoke City Council at its next meeting will corrrnit
the funds necessa~, to ensure the security of the federal five year grant and
the full operation of the Transitional Living Center as we head into the winter
months When our citizens are most vulnerable.
Room 456 Munl¢ipol Bulldln9
~,__~ncereIy yours,
Council Member
215 Church Avenue, S.W. Roonoke, Virginia 2401 'l (703) 981-2541
C~ce of the Ci~ Clerk
November 9, 1988
File #207-53-221
Mr. Robert E. Glenn
Attorney
P. O. Boz 2887
Roanoke, Virginia 24001
Dear Mr. Glenn:
I am enclosing copy of Resolution No. 29347, in which the City
Council of the City of Roanoke indicates its concurrence to the
participation by Community Hospital of Roanoke Valiey in a bond
financing issued through the Industrial Development Authority of
the City of Lynchburg, Virginia, on May 23, 1985, which
Resolution No. 29347 was adopted by the Council of the City of
~oanoke at a regular meeting held on Monday, November 7, 1988.
Sincerely, ?l~.~..-~.
Mary Fo Parker, CMC
City Clerk
.~,~FP: ra
Enc.
~r. Jack C. Smith, Chairman, Industrial Development
Authority, c/o Roanoke Valley Chamber of Commerce, 14 West
Kirk Avenue, Roanoke, Virginia 24011
~r. Karl A. Vandegriff, Vice President, Community Hospital of
Roanoke Valley, P. 0. 6ox 12946, Roanoke, Virginia 24029
Mr. W. Robert Herbert, City Manager
Room 456 Municipal Building 2'15 Church Avenue S',V f~)anoke V~rg~nia 240~ ~ (700)
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of ~ovembeD 1988
No. 29347
VIRGINIA
A Resolution in which the City Council of the City of
Roanoke indicates its concurrence to the participation by
Community Hospital of Roanoke Valley in a bond financing
issued through the Industrial Development Authority of the
City of Lynchburg, Virginia, on May 23, 1985.
WHEREAS, the Industrial Development Authority of the
City of Lynchburg, Virginia (the "Lynchburg Authority"), on
May 23, 1985, adopted an inducement resolution (the "Resolu-
tion''), a copy of which has been submitted to Council, for
the benefit of VHA Mid-Atlantic States, Inc., a nonprofit
association ("VHA") wherein the Lynchburg Authority has
agreed to assist VHA in financing the acquisition of certain
real and personal property, including the purchase of certain
equipment and the acquisition and construction of certain
improvements for lease or sale to various nonprofit hospitals
throughout Virginia and for the financing of indebtedness
previously incurred by nonprofit hospitals to acquire such
real or personal property (collectively, the "Facilities"),
through the issuance of its medical facilities revenue bonds;
and
Act,
WHEREAS, the Industrial Development and Revenue Bond
Chapter 33, Title 15.1, Code of Virginia of 1950, as
amended, states that an industrial development authority may
not finance facilities in another jurisdiction that has an
industrial development authority "unless the governing body
of such county, city or town in which the facilities are
located or are proposed to be located, concurs with the
inducement resolution adopted by the authority, and shows
such concurrence in a duly adopted resolution"; and
WHEREAS, the Authority has issued its $61,000,000.00
Variable Rate Hospital Revenue Bonds (VHA Mid-Atlantic
States, Inc., Capital Asset Financing Program), 1985 Series A
through Series G (the Bonds); and
WHEREAS, the City Council of Roanoke, Virginia, has been
asked by the Industrial Development Authority of the City of
Roanoke and by Community Hospital of Roanoke Valley to
express its concurrence with proceeds of the Bonds being
taken down by Community Hospital of Roanoke Valley to finance
facilities located in the City of Roanoke, Virginia.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ROANOKE, VIRGINIA, THAT
(a) The City Council concurs with the Resolu-
tion adopted by the Lynchburg Authority for the
benefit of VHA to the extent required by the
Industrial Development and Revenue Bond Act, Chapter
33, Title 15.1, Code of Virginia of 1950 to allow
the Authority to finance with the proceeds of the
2
Bonds a portion of the Facilities described in the
Resolution for the benefit of Community Hospital of
Roanoke Valley that is to be located in the City of
Roanoke, Virginia.
(b) This Resolution shall take effect
immediately.
ATTEST:
City Clerk
GLENN, FLrPPIN, FELDMANN ~ DARB¥
November 1, 1988
HAND DELIVERED
Mary F. Parker, Clerk
Roanoke City Council
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re:
Concurrence Resolution for VHA Mid-Atlantic
Program Loan to Community Hospital of
Roanoke Valley
Dear Ms. Parker:
Delivered with this letter are materials from the
Industrial Development Authority of the City of Roanoke,
Virginia, and from Community Hospital of Roanoke Valley
asking the City Council to adopt at its November 7, 1988,
meeting a resolution concurring in an inducement resolution
adopted in 1985 by the Industrial Development Authority of
the City of Lynchburg, Virginia, the effect of which will be
to allow Community Hospital to participate in a pool financing
which was closed in 1985 through the City of Lynchburg
Industrial Development Authority.
We would appreciate your placing the concurrence resolution
on the City Council agenda for the November 7, 1988, and would
be pleased to answer any inquiries that you or any of those
receiving copies of this letter might have.
Very truly
Robert E. Glenn
HMDJR:bgm:0042076
Enclosures
OLENN, l~LIPPINl i~ELDMANN ~ DARBY
cc:
Mr. Jack C. Smith w/encs.
Wilbur C. Dibling, Jr., Esq. w/encs.
Mr. W. Robert Herbert w/encs.
Mr. Brian Wishneff w/encs.
Theodore J. Craddock, Esq.
Mr. Karl A. Vandegriff
Alton L. Knighton, Jr., Esq.
Willie Dennis, Esq.
Jack C. Smith
Chairman
14 West Kirk Avenue
Roanoke, Virginia 2401
October 31, 1988
Telephone
(703) 344-5188
Members of the Roanoke City Council
c/o Mary F. Parker, Clerk
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re:
Concurrence Resolution for VHA Mid-Atlantic
Program Loan to Community Hospital of
Roanoke Valley
Gentlemen and Mrs. Bowles:
The Industrial Development Authority of the City of
Roanoke and the City of Roanoke have been asked by the
Industrial Development Authority of the City of Lynchburg
and Community Hospital of Roanoke Valley to concur in the
Inducement Resolution adopted by the City of Lynchburg
Industrial Development Authority relating to a $61,000,000.00
Variable Rate Hospital Revenue bond issue which was closed in
1985 (copy enclosed).
As indicated by the enclosed letter from Community
Hospital, the Hospital wants to participate in the issue by
drawing down some of the proceeds in a transaction which is
scheduled to close November 28, 1988.
On behalf of the Industrial Development Authority of
the City of Roanoke, Virginia, I would like to take this
opportunity to inform the council of our concurrence and
agreement with the proposal and recommend that City Council
adopt a compliance resolution substantially in the form of
the Resolution of Governmental Unit enclosed.
bgm
Enclosures
ery truly you~
0ac~ C. SmJ~t~,~'Chairman
cc:
Mr. Jack C. Smith w/enc.
Wilbur C. Dibling, Jr., Esq. w/enc.
Mr. W. Robert Herbert w/enc.
Mr. Brian Wishneff w/enc.
Willie Dennis, Esq. w/eric.
Theodore J. Craddock, Esq. w/enc.
Alton L. Knighton, Jr., Esq. w/enc.
Mr. Karl A. Vandegriff w/enc.
PRESIDENT
COMMUNITY HOSPITAL OF ROANOKE VALLEY
October 26, 1988
Mr. Jack C. Smith, Chairman
Industrial Development Authority
City of Roanoke
Roanoke, Virginia
Cc~anunity Hospital of Roanoke Valley would like to borrow funds frc~the
VHAMid-Atlantic States, Inc. Capital Asset Financing Program. This program
will allow the hospital to be reimbursed for assets purchased with operating
funds during the last fiscal period and to purchase budgeted items in the
1989 fiscal period. The transaction will allow the hospital to maintain
working capital levels.
We are requesting that the Industrial Development Authority of the City
of Roanoke request that the Roanoke City Council pass a "Concurrence
Resolution" authorizing the described transaction. The bends were issued
through the IDA of the City of Lynchburg, Virginia and it is my understanding
that a resolution from the Roanoke City Council is required.
Thank you for your assistance. Please call me at extension 985-8088 if
you have any questions relating to the borrowing.
Sincerely,
A. Vandegriff ~/ ~
Vice President
lrw
cc: William R. Reid
Partner-VHA Mid-Atlan c
V ~l~A ldo,pi,I, of America System. Aflf[iata of the Voluntary
R O. BOX 12946 · ROANOKE, VIRGINIA 24029 . (703) 985-8000
EXHIBIT B
RESOLL~iON OF THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF
THE CITY. OF LYNC!~BURG, VIRGINIA
WF~REAS, there have been described to the Industrial
Development Authority of the City of Lynchburg, Virginia (the
Aur_hority), the plans of the V'rlA Mid-Atlantic States, Inc., a
nonprofit organization (the Association), to provide for (a)
the acquisition of certain real and personal property,
including ~he purchase of certain equipment and the acquisition
and construction of certain improvements for lease or sale to
various nonprofit hospitals (the "Participating Hospitals")
~hroughout Virginia and (b) the refinancing of indebted/less
Previously incurred by such nonprofit hospitals to acquire such
~eal or personal property; and'
~.~EA$, tb~ Association in its appearance before the
Authority and in its ~Dp. lica=i~n =o =he Authority has described' =he
benefits that such an undertaking will provide to the residents
of Virginia and has requested the Authority to agree to issue
its medical facilities revenue bonds under the Virginia Indus-
trial Development and Revenue Bond Act (the Act) in such
amounts as may be necessary to
constructing such property and
°U$1y acquired and constructed
finance costs of acquiring and
refinancing such property previ~
(collectively, the Facilities);
SE IT RESOLVED BY TF~ INDUSTRIAL bEVE. LOPMENT AUTHORITY
0F TF~ CITY OF L,~'NCHBURG, VIRGINIA:
!. It is hereby found and determined that the
acquisition and construction of the Facilities will result in
better hospitals for ~-he in.habitants of the City of LyncP~urg
and other areas of Virginia, will lower the cost of nonprofit
hospitals in providing medical care to t_he in-habitants of
Commonwealth, will be in the public interest, will be of bene-
fit to the inhabitants of Virginia and will be consistent with
the purposes of the Act.
2. To induce the Association to undertake or assist-in
the acq~uisition and construction of ",.he Facilities and ~hereby
induce nonprofit hospitals in Virginia to do the same, ~he Au-
thority hereby agrees to undertake t.he issuance of its medical
facilities revenue bonds therefor, in an amount not to .exceed
$60,000,000 without further approval of ~he Au%hority, upon
terms and conditions to be mutually agreed upon between the Au-
thority and the Association. The facilities shall be leased or
sold by the Authority to the Association or to the
Participating Hospitals pursuant to lease or installment sale
agreements that will provide payments to the Authority suffi-
Cient to pay the principal of and premium, if any, and interest
on the bonds.
to terms to be
bonds shall be
holders thereof,
The bonds shall be issued in form and pursuant
set by the Authority, and the payraent of the
secured by an assignment, for the benefit of the
of the Authorlty's rights =o payments under
-2-
=he lease or installment sale agreement and may be additionally
secured by liens on or security interests in ~he Facilities.
3. It having been represented to the Authority t-hat it
is necessary to proceed immediately with ~he Facilities, the
Authority hereby agrees that the Association and the
Participating Hospitals may proceed with plans for the Facili-
ties, enter into contracts for acquisition and construction and
take such other steps as it may deem appropriate in con~ection
'~-herewith, provided that nothing herein shall be deemed to au-
thorize ~he Association or any Participating Hospital to obli-
gate the Authority without its consent in each instance to the
payment of any moneys or the performance of any acts in connec-
tion with the Facilities. The Authority'agrees that the Asso-
ciation and the Participating Hospitals may be reimbursed from
the proceeds of the bonds for all costs so incurred by it. The
Authority also agrees, if requested, to issue its notes to ob-
tain interim financing for the Facilities on terms to bm mutu-
ally agreed upon, such notes to be secured as required by the
lender and the Authority.
4. The Authority may accept from or on behalf of the
Association and the Participating Hospktals conveyance of such
land in the Commonwealth on which the Facilities are to be lo-
ca~ed. The officers of the Authority are hereby authorized and
-3-
directed to accept and have recorded a proper deed or deeds in
connection with such conveyances. If for any reason the bonds
are not issued, i= is understood t_hat the AuThority shall con-
vey such property to.the Association, The Participating Hospi-
tals or to such other person as the Association and the
?articipating Hospitals may request, without cost other than
'~he expense of preparation and recordation of such deed or
deeds.of conveyance, which shall be paid by ~_he Association..
5. The Authority hereby agrees to The request of The
Association =hat Messrs. Hun=on & Williams, Richmond, Virginia,
be appointed as bond counsel and hereby appoints such firm to
supervise the proceedings and approve t_he issuance of =he
~onds.
6. At The ~equest of the Association the AuThority
hereby appoints Kidder, Peabody & Co., New York, New York, as
underwriters for the purchase and sale of the bonds pursuant to
terms to be mutually agreed upon.
7. If required by Messrs. Hunton & Williams as bond
COunsel, the Chairman or Vice-Chairman of or counsel for '~he
Authority is hereby authorized =o see to the institution of a
PrOCeeding on the Authority's behalf in the Circuit Court of
the City of Lynchburg to provide for the judicial validation of
the bonds pursuant to Article 6, Chapter 5, Title 15.1 of =he
-4-
Code of Virginia of 1950, as amended, and, in connection there-
with, to take whatever further action, including the taking of
an appeal, as is deemed necessary or desirable in order to pro-
vide for validation of the Bonds.
8. Ail costs and expenses in connection wi~h the fi-
nancing and the acquisition and construction of ~he Facklities,
including ~he fees and expenses of bond counsel and counsel to
%he Authority shall be paid from the proceeds of the bonds. If
'for any reason such bonds are not issued, it is understood t_hat
all such expenses shall be paid by =he Association and that
Authority shall have no responsibility therefor.
9. In adopting this resolution the Authority intends
to take "official action" toward the issuance of the bonds
within the meaning of regulations issued by the Internal Reve-
nue Service pursuant to Section 103 of the Internal Revenue
Code of 1954, as amended.
10. The Participating Hospitals shall consist of:
Mary Washington Hospital
. Community Hospital of the Roanoke Valley
Lynchburg General--Marshall Lodge Hospitals
Alexandria Hospital
Alliance Health System (Norfolk General Hospital)
Martha Jefferson Hospital (Charlottesville)
Mary Washington Hospital'(Fredericksburg)
Radford Community Hospital
Sou~b-hampton Memorial Hospital (Franklin)
and any other non-profit hospital in Virginia that agrees to
-5-
abide by the terms of t.he planned financing, and the inducement
given by this resolution shall also run to each Participa=lng
Hospital, ~he Association, Voluntary Hospitals of America and
any other nonprofit entity related to the Association and any
other nonprofit corporation or other entity created wi~h the
assistance of the Association for the purpose of financing the
costs of expansion of, improvements to and equipment for non-
prokit hospitals in Virginia.
11. Unless this resolution is extended by the Authori-
ty, the bonds authorized hereunder shall be issued within one
year from the date hereof.
12. This reso!u=ion shall take effect immediate/y..upon
its adoption.
INDUgT.~!AL D_rVELOPHE.%-r AUTHORITY
OF THE CITY OF LYNCP~URG, VIRGINLA
APPLICATION FOR AUTHORITY F!NABCING
Section 1
Informalion Concernin~ Agplican~
Legal Name(s) of A~pllcan:(s): Ymiling A~dress:
VHA Mid-At!antic States~ Inc. 909 Duke ~tr~e*
Alexandria, VA 223~{
Applicant's TA~ I.D. No.: 54-1300828
2. Name _9~ 9PP!$cam~'s represen~a:Ive ~o be con,ac:ed for ad~i:ioual information:
.Mailing A~ress If Differen~
Name
from Applica~='s
Taleph~ne No. (-L0-~_~
3. Type o~ business prese~=ly con,ut:ed by applicau:, i~ any: A h,~=~.~
~artnership with selected VHA HosDi=al$ in the MiS-At~.~ ~,~.~=
Preseu= loca=ion of applicau='s principal place of business, if any:
L In ~a= year vas business s~ar~ed? .... ~q~
6. If a co~ora:ion, give s:a:e of incorpora=ion: Virginia
~' If a subsidia~ of ano=her co.oration, give n~e, s~a~a of incorpora=ion and
mailing ad~ress of paran~ co~ora~ion: A**~,~ o~ V~.~=~i~
~itals of ~erica (~A) , Dallas. T~w~S
If appllcan= is a partnership, give (a) name of s=a=e under v~ose lsvs i~ is
organized: Virginia ;.and (b) Ci=¥ or Coun=y in ~ich i=s principal
office is located: Alexandria
If a Partnership, s~a~e ~he~her Eeneral or limi:ed:
If a partnership, give u~es and residence addresses of all present partners
and indicate ~he:her general or l~ni:ed:
15 Partne:s
See Attached Schedule A.
If applicant is a Joint venture or other business enTiTy (oTher Tham a corpor-
ation or partnership), dgscribe and give names and residence addresses of all
principals: N/A
If applicant proposes to undertake the facility sought To be financed :brough
s subsidia:T corporation, a new corporation, or o:her entity To be *~-& by
applicanT, give details: N/A
If applicant intends To lease the fa¢lliT7 To some other corporation or entl:y
or if some other enTiTy is To oThervise occupy and use the facility, so state
a~d give The ful! proper name of such enTiTy and its principal place of_bus!ness.
N/A
SecTion 2
InformaTion Concernin~ Psci!i:¥ SoushT To Be Finanoe~
T~pe of facility: (a) industrial ; (b) facility for co=mercial enter-
prise_ ; (c) parking facility ; (d) pollution control faciliT7
---.~_.; (e) multi-staTe, regional or national headquarters or opera:ions
_ ; (f) facility for The residence and care of The aged ;
(g) facility for private accrediTe~ and non-profiT instiTuTions of collegiate
education . ; (h) other ~ , if so, describe ~ee attached
In~iCaTe ~heT5er facility sought To be financed is a (a) new facility N/A ;
(b) existing facility ; or (c) addition to or ~dification of ~s:ing
facility -
TYPe of business or activity :o be conducted and pu~ose of facility sought
to be fi~nced. ~lain proposed use of facility by applicant and/or
°:hers and, if a ~nufac:uring plan:, :he type of products :o be manufac:ure~.
~ached Schedule B.
Specific site location, including street nu=ber, if available and apDroxi_
~a~e acreage or size of site:
N/A
General description of proposed facility (describe type of construction,
square footage, amount for each operation such as manufacturing, storage,
office, etc.):
N/A
Name and address of archi:et:, if re:ained:
N/A
Telephone No., (. )
¢ive name of presen: o~ers(s) of si:e:
N/A
If an e-~is:ing facility_ (a) what is its present use?
~ployees presently ~mployed on year round basis
annual salary per such employee. $
; (b) number of regular
; and (c) average
~ applican: is no: the present o~er of :he site, state ~hat, if any~hing, has
been done concerning :he location and acquisition of a s±:e by or Dn behalf
N/A
Ste:e the present zonlu$ classification of the si:e under the Zoning Ordinance
of :he City of Lynchbur$:
N/A
zoning change re~uire~? YES NO If yes, state the zoning
~las$1fication required: N/~---
'F~a~e~ number of regular employees to be e=ployed on year round basis
acquisition or co=p!etion of facility: N/A
^verage a~nua~ sa~arT per such e~p~oyee: $ ~/~
If application is approved by the Authority, ~hen'~uld applicant anticipate
issuance of bonds and ~rk on the facility started?
Section 3
Coat of Fao!ll:7 and F!nanc!n~
Estimated total cost of proposed faci!itT: $.. 60 million
Maximum amount of financing sought through the Authority: $ 60 million
Items of cost to be paid from Authority financing (i.e., land, building,
equipment, legal, etc.): .Proceeds will be u~ed to ~a ]~n= t~
~hospitals to finance or refinance r .
COnnection with the · ·
~ rovision of heal·
If financing ia approved, does applicant expect the Authority bonds to be sold
by (a) private placement
.. ; or (b) public offering X
~ by private placement, has applicant received a commitment or other assurance
from a bank or others ~rith respect to the sale of the bonds?
~ by public offering, name and address of under~riter(s) desired..-'-~
Name
~id~pder, Peabody & co.
InCOrporated
10 Hanover Square
New York, New York
10005
Telephone No. (212) 510-3000
Name and address of bond counsel desired:
Name
Williams
707 ~?~+ ~ ~'-=at
Richmond, VA 23212
Telephone No. ( ~) v - ~n
,Section 4
Tax In£o~mation
State the current assessed value for real estate tax purposes of the land
co~prislng the site end e~sting £mprovements thereon.
Land $ N/A
Z~pr~e~ents $
TOTAL $
Current yearly real property tax on the proposed site: $ N/A
Est/mated taxable value of the £acility's real property (bulldlng~ and
improvements) to be constructed: $ N/A .
Estimated real property tax per year ~r!th respect to the facility ~nen com-
pleted ~bp~idings and improvements) using present City of LFnchburg tax rates:
$_ ~/A
5. Estimated personal property tax per year ~-lth r~spect to the facility W~en
completed, using present City of Lynnhburg tax rates: ~. N/A
6. ~=~a:e8 ~r~au=s' capital tax per year ~:h respec: ~o ~he facility
c~ple~e~, using presen~ t~ rates: $ N/h
L ~t~te~ business license tax per 2ear ~th respect to the fac!lit2
c~plete~ an~ in use, using present ~ty of L~chbur~ license t~ rates:
- ,
~' ~=~a=e8 dollar value per year of goo~s an~ se~ices =ha= ~1! be purchased
loc~!7 by applicant or other users of ~he fac!!i=y: $ N/A
~ection 5
~xPlain how the requested financing by the Authority ~rill enable or induce
aPPlicant to locate in or remain in the City of Lynchburg and the Commonvealth
of Virgin/s? The proceeds of the Bonds will be used to make loans
~ care providers in the Commonwealth. The_~_~.ose of th__e
~am is to provide such providers with a source of ca i~_~l
which is both low cost and accessible. By pooling the ~
needs of
~__ several Commonwealth hospitals health care will be enhanced
lng the cost of borrowing and thus making it easier for such
hospitals to function in a compeitive environment.
:: Ls understood and agreed by :he ApplLcant, as evLdence~ by :he e.xecu:Lon an~
~g hereof, :ha: Applicant (a) ~ill, upou :he filiug of :his applica:i~u, pay :o
Sth0ri:y non-refundable fees an~ a~vauces in the :oral ~oumt of $650.00, ~ich includes
S250.00 applies:ion fee, (ii) $150.00 advance again: coats of a~ver:is~e~: of
~blic henri., copyin8 amd o~er iociden:al cos:s, and (iii) a $250.00 ad~ance against
m Au:hori:y's ~u~sel fees an~, l~ a~dl:ion, (b) ~11 pay. ~e~ bille~, all other
a~d ~pe~ses of :he Authority, i~clu~ing :he reasonable fees of its counsel,
:~: :o :his applica~ion and any Authority or L~bur~ City ~uncil ~e:ings held
~pllcan: also umderstands aug a&rees :ha: in :he even: :he ~:hority approves
~lication and adopts an induc~ent resolution and/or em:ers into an indua~en: contract
respa: thereto and thereafter author~es the issuance of its ~nds or no:es ~o
!~ce a .facUlty on behalf of the Applicant, all costs of :he ~:hori~ lu
~any ~ch issue, lnaludinE :he reasonable fees of i:s cou~el and bond cou~el, ~11
~pa~ either fr~ the process of :he ls~e or directly by the ~plicant or, if su~
or notes are no: isled for any reason, then ~:ec:ly by the ~plican:.
· e Applicant understands that :he approval or disapproval of :his applica:ion is
~l~ the discretion of the Au:hori~ and :ha: if appr~ed by :he Authority :he :eques:ed
~m~ ~11 also h~e ~o ~ appr~e~ by :he City ~uncil of :he Ci~ of L~chburg and
~0~: ~loca:ion (~nd lssuinE au:hority) ~de :o the ~:hori:y for :he issuance of
~uds or notes under :he s:a:e ltei: for :he la.muse of su~ ~nds or notes as
~ed in Section 103 of :he Inte~al Revenue ~e of 195~. as ~ende~, and
~ulatioM issued :hereunder, and as prodded by any applicable s:a:e legislation,
~cutive order, ad~nistra:lve rules or re&ula:io~; that the ~:horicy and/6r City
~1 ~y require addi:ional financial an~ other i~o~ation fr~ :he Applicant; that
~:hor!:y rese~es :he righ: :o approve or disapprove bond cou~el ~:h respect to
issue; :hat if this application is approved and Au:horl:y ~nds or notes are
~:e~fter issued all financing doc~en:s shall be In fo~ and ~bs:ance s~isfac:o~
~e~:ho:i:y, irs cou~el and bond counsel for the is&me and shall includg
":~i~fac:o~ :o :he Au:hority and its cou~el ~th res~c: :o inde~lf~n8 the Authority
~.Pa7~n: by Applican: :o the Au:horl:y of an annul payment ~o be applied to
'~e:L:y's general opera:in& a~d aunt e~ense ~!le such ~nds or notes are outs:and-
~t :ha: if :he Au:hori:y adop:s an lnduc~en: resolu:ion and/or enters into an
~=~en: con:rat: ~:h respec: to the issuance of bonds or notes on behalf of
~eteaf:er before :he issuance of its bon~ or no,es de:e~ines (I) :ha: any ~:erial
'°~:lon fu~ished :he Au:hori~ or the Cl:y ~uncil by or on behalf of the Applican
]~al~e or =sleadi~E, or (2) If al:er :he adop:io~ of su~ resolution :he proposed
~ng ls no: :hereaf:er aDDrowed by :he City ~uncil of :he Ci: of L chbur or a
'~r .... Y ~ g
allo=a:Lou of bond is~ng au:ho:ltv is no: made o= (3) ~f a roved b the
-~ and :he Ci: Council and a r ' '
~ -. Y p ope: allocation of bond :ssu~ng authority is
~ ?l:can: has no=, ~:hin :he c~endar year or other period of :~e ~:h reset:
:e~ bo~d lssul:~ authori~ is ~de applicable, made all necessa~ arrangements
. ~ 0f l: ~h respec: :o the is~ance an~ sale of :he bonds or no:es and :he
~a~g of :he facility :o be fi~nced therebw, or if for cnw other reason :he ~nds
~ u:, rese~es and sh~l have the right in its cole discretion ~o revoke or
.~ ~u~ lnduc~en: resolution and/or induc~en: :on:rac: ~ich :he Au:horSt has
~:Y S intention so :o do, addressed and ~iled zo :he ~olicant a: i:s address
~ :his APplies:ion, --'
s~ec:f~llY sub--:ced :h:s ~ day of~ , , 19 r~ .
Mic~-AliAntic States. inc.
BOARD OF DIP~CTORS
(3/85)
willia/n R. Reid, Adaninistrator
¢0~unity Hospital of Roanoke Valley
I01 Elm Avenue, $.E.
P.0. Box 12946
R0anoke, VA 24029
{703) 985-8000
Leonard E. Cantre!l, Jr., Exec. Director
Harford Memorial Hospital
501 South Union Avenue
Havre De Grace, ~D 21078
/301) 939-2400
Arthur A. Maher, President/CEO
St. Joseph's Hospital
19th St. & Murdoch Avenue
P.O. Box 327
~arkersbu~g, WV 26101
{304) 424-4111
Ra~ond E. Hogan, Executive Vice President
Lync,h.%urg General-Marshall Lodge Hospitals
Tare Springs Road
Lynchburg, VA 24506
(B04) 528-2108
W. Grant Heggie, Jr.
~.~A Mid-At!antic States, Inc.
909 Duke Street
AleXandria, VA 22314
(705) 549-3031
~',, ~dWard Sweet, Jr., President
~?e::andria ~ospit~!
~0 Seminary Road
A~exandria, VA 22304
(~0~) 379-3167
~,~ R. M~=che!l, Pres~den=
R~ r Executive
[~%;?tk, VA 23501 ~; 466-~6!5
SCHEDULE A
Chail-man
Vice Chai?man
Secretary
President
D~fiA :%iD_ATLANTIC STATES
OF DiR~-XZTORS
james C. Crews, President
charleston Area Medical Center
p. O. Box 1547
~rooks & Washington Streets
charleston, ~W 25326
1304) 348-7627
Normal E. Carpenter, Administrator
Martha. Jefferson Hospital
459 LocuSt Avenue
charlottesville, VA 22901
(804) 293-0111
William F. JacobS, Jr., President
Mary Washington Hospital
2300 Fall Hill Avenue
Fredericksburg, VA 22401
1703) 899-1403
Nick Rajacich, Executive Vice President
Memorial Hospital at Easton Maryland
South Washington Street
Saston, MD 21601
{301) 822-1000 XT-5501
Kenneth R. Fultz, A~ministrator
Montgomery General Hospital
Washington & Sixth Avenue
Montgomery, WV 25136
{304) 442-4511 or. 949-5291
William L. Sheppard, A~ministrator
Princeton Community Hospital
12th Street
Princeton, WV 24740
1304) 425-3471
LeSter L. Lamb, President
~adford Community Hospital
~i~hth & Randolph Streets
Sox 3527
Radford, VA 24141
(703) 731-2000
Gerald W. DeEaven, Adminstrator
aamp,on Memorial Hospital
100 Fairview Drive, Drawer 817
Pranklin, VA 23851
(804) 562-6633
PAGE TWO
V~TL~NT!C STATES
~ O~ DIRECTORS
PAGE T~RE~
Marc Gelinam
VRA Reaional Vice Presiden.t.
~$% MAin Street, =.ui%e A
i{ooreStOWn, NJ 08057
(609) 866-1177
Joseph B. Ahlmchier, Premiden~
Milford Memorial Hospital
clark Avenue, Box 199
Milford, Delaware 19963
{302) 422-3311
sCHEDULE B
NO facility ~er se will be financed with bond proceeds
directly; rath~r~--the proceeds of the bonds will be
deposited in=o a loan pool and will be used to make
loans to VHA - member hospitals to finance equipment
and capital needs in connection with the delivery of
health care services.
C~ce of ,he Cra/Cle~
November 9, 1988
File #60-467
Mr. Joel ,~. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. SchIanger:
I am attaching copy of Ordinance No. 29348, amending and reor-
daining certain sections of the 1988-89 General and Grant Funds
Appropriations, ~roviding for appropriation of $51,600.00 for the
Family Life Education Program, to provide for the development and
implementation of £ami ly life curriculum; and appropriation of
$6,250.00 for the 1989 Western Virginia Regional Science Fair to
be hosted by Roanoke City, which Ordinance ,',lo. 29348 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, November 7, 1988.
Sincereiy,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: lir. tV. Robert Herbert, City Manager
Mr. ,lames M. Turner, Chairman, Roanoke City School Doard,
P. O. Box 1020, Salem, Virginia 24153
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia 24031
Room456 MunicipalBuildin9 215 C~urch Avenue SW Roanoke Vkg,nia24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 1988.
No. 29348.
AN ORDINANCE to amend and reordain certain sections
of the
1988-89 General and Grant Funds Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Education
Other Uses of Funds (1) .............................
Instruction (2) .....................................
$57,445,683
504,499
42,343,188
Grant Fund
Appropriations
Education
Family Life Education 88-89 (3-9) ...................
1989 Western Virginia Regional Science Fair (10-il).
Revenue
Education
Family Life Education 88-89 (12) ....................
1989 Western Virginia Regional Science Fair (13-14).
1) Transfers to
Grant Fund
2) Matching Funds
3) Indirect Costs
(001-060-6005-6999-0911) $ 1,600
(001-060-6001-6311-0588) ( 1,600)
(001-060-6944-6306-0201) 1,000
$17,607,710
51,600
6,250
$17,607,710
51,600
6,250
4) Consultants
5) Printing
6) Stipends
7) Travel
8) Inservice
9) Educational
Materials
10) Travel Expenses
11) Instructional
Materials
12) State Grant
Receipts
13) Local Match
14) Contributions
(035-060-6944-6306-0313) $ 2,500
(035-060-6944-6306-0351) 3,500
(035-060-6944-6306-0381) 12,000
(035-060-6944-6306-0554) 7,600
(035-060-6944-6306-0587) 10,000
(035-060-6944-6306-0614) 15,000
(035-060-6945-6311-0554) 3,700
(035-060-6945-6311-0614) 2,550
(035-060-6944-1100)
(035-060-6936-1101)
(035-060-6936-1103)
51,600
1,600
4,650
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
November 7, 19~
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
School Board Request to Appropriate Grant Funds
I have reviewed the attached request to appropriate
grant funds for the School Board. The Family Life Education grant
is 100% state funded. The Western Regional Science Fair is funded
with contributions from other school districts and a $1,600.00
local match. Funding for the local match is available in the
Instruction category of the General Fund Education budget in
account number 001-060-6001-6311-0588 (Matching Funds).
I recommend that you concur with this request of the
School Board.
JMS/kp
Attachment
ec~tor of FinancO
/~1 James NL Turner, Jr., Chairman
Sallye T. Coleman, Vice Chairman
Donald Bartal
f/.- Roanoke
Ct¥ Schoo Board
{Warflyn C. Curtis
Edwin R. Feinour
Velma B. Seif
UJitlla~ Ujhite, Sr.
Frank P. Tota, Superintendent
Richard L Kelley, Clerk of the Board
P.O Box 13105, Roanoke, Virginia 24031 · 703-981-2381
October 26, 1988
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of October
25, 1988, the School Board respectfully requests City Council to appropriate
funds to the following school accounts:
Grant No. 6944-
$51,600 for the Family Life Education program to
provide for the development and implementation of
family life curriculum. The program is one hundred
percent funded by state monies.
Grant No. 6945-
$6,250 for the 1989 Western Virginia Regional Science
Fair which is being hosted by Roanoke City. School
Districts will contribute toward the cost of the fair,
with a local match cost to Roanoke City Schools in the
amount of $1,600.
Richard L. Kelley
Clerk of the Board and"
Executive for Business Affairs
rg
CC:
Mr. James M. Turner, Jr.
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr'. W. Robert Herbert
r. Wilburn C. Dibling
r,~ Joel M. Schlanger (with accounting details)
Excellence in' Education
ROJ~IOI~ CITY SCRO01~ BOARD
Roanoke, Virginia
APPROPRIATION P~UEST
Family Life Education 1988-89
6944
035-060-6944-6306-0201
035-060-6944-6306-0313
035-060-69¢4-6306-0351
035-060-6944-6306-0381
035-060-6944-6306-0554
035-060-6944-6306-0587
035-060-6944-6306-0614
Appropriation Unit Z95
Indirect Costs
Consultant
Printing
Stipends
Travel
Inservice
Educational Materials
1,000.00
2,500.00
3,500.00
12,000.00
7,600.00
10,000.00
15,000.00
$ 51,600.00
035-060-6944-1100
State Grant Receipts
51,600.00
The Family Life Education program will provide for the development and
implementation of the family life curriculum. The program is one hundred
percent funded by state monies. The program will end June 30, 1989.
October 25, 1988
RO~NO~ CITY SCROOL BOaen
Roanoke, Virginia
APPROPRIATION REOUEgT
1989 Western Virginia Regional Science Fair
6945
035-060-6945-6311-0554
035-060:6945-6311-0614
Travel Expenses
Instructional Materials
Total Appropriation Unit 296
$ 3,700,00
2,550.00
$ 6r250.00
035-060-6936-1101
035-060-6936-1103
Local Match $ 1,600.00
Contributions 4,650.00
$ 6,250.00
The 1989 Western Virginia Regional Science Fair is being hosted by Roanoke
City. School Districts will contribute toward the cost of the fair, with a
local match cost to Roanoke City Schools in the amount of 81,600 to be taken
from account 001-060-6001-6311-0588. The grant period will end June 30, 1989.
October 25, 1988
C~ce of flhe Cih/Clerk
November 9, 1988
File #184-58
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear lit. tterbert:
[ am attaching copy of Ordinance No. 29351, authorizing execution
of a contract and related documents with Delta Dentai Plan of
Virginia, to provide group dental insurance for employees of the
City and members of their families, for a term of two years
beginning January 1, 1989, and ending December 31, 1990, which
Ordinance No. 29351 was adopted by the Council of the City of
~oanoke at a regular meeting held on Monday, November 7, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
pc:
Mr. Tom Booker, Delta Dental, 3807 arandon Avenue, S.
Suite 360, Roanoke, Virginia 24018
}~r. Joel bi. SchIanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
lis. Jayne ~. Smith, Benefits Coordinator
Room 456 Municipal Building 215 C~u~'ch Avenue SW Roanoke V~rg~nio 240'11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of November, 1988.
No. 29351.
VIRGINIA,
AN ORDINANCE authorizing the execution of a contract and related
documents with Delta Dental Plan of Virginia to provide group dental
insurance for employees of the City and members of their families; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City ~anager is hereby authorized, for and on behalf of
the City, to execute a contract with Delta Dental Plan of Virginia,
for group dental insurance for a term of two years beginning January
1, 1989, and ending December 31, 1990, and any other necessary and
appropriate documents setting forth the obligations of each party
thereto, and setting forth such terms as shall be consistent with the
terms negotiated by and between the City and Delta Dental Plan of
Virginia and described in a report to Council by the City ~anager
dated November 7, 1988, and the attachments thereto. Said contract
shall be delivered, if possible, to the City not later than December
15, 1988, fully executed by Delta Dental Plan of Virginia and ready for
execution by the City. Such contract and any other necessary and
appropriate documents shall be in form approved by the City Attorney.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
Attest:
City Clerk.
Office of the C~,¥ Cle~
November 9, 1988
File #501-184-58
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~r. Herbert:
I am attaching copy of Ordinance No. 29350, authorizing execution
of a contract and related documents with Blue Cross and Blue
Shield of Virginia, to provide group hospitalization and health
insurance for employees of the City and members of their fami-
lies, for a term of one year beginning January 1, 1989, and
ending December 31, 1989, which Ordinance No. 29350 was adopted
by the Council of the City of Roanoke at a ,egular meeting held
on Monday, November 7, 1988.
Sincerely,
.Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr. Tom Alcoke, Blue Cross and Blue Shield of Virginia,
P. O. Box 13047, Roanoke, Virginia 24045
Mr. Joel M. Schlanger, Director of Finance
~r. George Co Snead, .ir., Director of Administration and
Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
Ms. Jayne M. Smith, Benefits Coordinator
Room456 Municil:x~iBuilOing 215 C~urch Avenue SW Rc.x~no~e V~rg~nia24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 1988.
No. 29350.
AN ORDINANCE authorizing the execution of a contract
and related documents with Blue Cross and Blue Shield of
Virginia to provide group hospitalization and health insur-
ance for employees of the City and members of their fami-
lies; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke
that:
1. The City Manager is hereby authorized, for and on
behalf of the City, to execute a contract with Blue Cross
and Blue Shield of Virginia, for group hospitalization and
health insurance for a term of one year beginning January 1,
1989, and ending December 31, 1989, and any other necessary
and appropriate documents setting forth the obligations of
each party thereto, and setting forth such terms as shall be
consistent with the terms negotiated by and between the City
and Blue Cross and Blue Shield of Virginia and described in
a report to Council by the City Manager dated November 7,
1988, and the attachments thereto. Said contract shall be
delivered, if possible, to the City not later than December
15, 1988, fully executed by Blue Cross and Blue Shield of
Virginia and ready for execution by the City. Such contract
and any other necessary and appropriate documents shall be
in form approved by the City Attorney.
2. In order to provide for the usual daily operation
of the municipal government, an emergency is deemed to
exist, and this ordinance shall be in full force and effect
upon its passage.
Attest:
City Clerk.
O'~ce of me C!ty Gerk
November 9, 1988
File #60-501-184-58
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ,~,fr. SchIanger:
I am attaching copy of Ordinance No. 29349, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, providing for the transfer of $26,950.00 from the
General Fund Contingency to Residual Fringe Benefits, in connec-
tion with award of a contract for employees health care insurance
to ~iue Cross and Blue Shieid of Virginia, for a one year period
from January l, 1989, to December 31, 1989, which Ordinance No.
29349 was adopted by the Council of the City of Roanoke at a
regular meeting held on ~ionday, November 7, 1988.
Sincere fy,f
Mary F. Parker, CMC
City Clerk
~iFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
Ms. Jayne M. Smith, Benefits Coordinator
and
Room 456 Municipal Building 215 Church Avenue SW Poanohe '~rg~nia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of November, 1988.
No. 29349.
AN ORDINANCE to amend and reordain
1988-89 General Fund Appropriations,
emergency.
VIRGINIA,
certain sections of the
and providing for an
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Nondepartmental
Contingency - General Fund (1) ......................
Residual Fringe Benefits (2) ........................
1) Contingency (001-002-9410-2199) $(26,950)
2) Hosp. Insurance (001-004-9110-1125) 26,950
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
$11,199,575
539,365
1,093,950
existing, this
ATTEST:
City Clerk
November 7, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Executive Summary -- Report on Selection of a Health Care
Provider and New Benefits
The attached staff report recommends a new one-year employee health
insurance contract with Blue Cross and Blue Shield of Virginia. In addition, it
recommends a two-year contract with Delta Dental Plan of Virginia for Basic and
Preventive Dental coverage. After analyzing bids from a number of insurance
carriers, I believe we have a good contract to present to our employees. This
program provides new benefits that will encourage employees to take a preven-
tative approach to both health and dental care. Employees are being notified,
individually, by letter of the proposed contract.
Upon recommendation of the Roanoke City Council, we have made additional
steps to bring employees into the insurance selection process. A Health
Benefits Awareness Committee, representing employees from all areas and all
ranks within the city, was appointed in August. They communicated employee
insurance needs and continue to serve as employee advocates for this new propo-
sal and cost efficient use of the city's health care plan.
Several changes and new features have been included in the recommended plan
which, if accepted, will represent a 15 percent increase in the cost of health
insurance for individuals, and a 16 percent increase for family coverage. This
is an excellent improvement from last year's 38 percent increase, and in addi-
tion is below the expected 1989 regional trend of 19 to 24 percent.
I am recommending that the city continue to pay 90 percent of the cost of
individual employee health insurance. The new health care premiums are as
follows:
Monthly 90% Monthly Employee Cost Increase
Rate City Share Per Paycheck Per Paycheck
Employee $99.00 $89.00 $5.00 $.77
Employee/Child $149.14 $89.00 $30.07 $4.24
Family $249.88 $89.00 $80.44 $10.82
In addition, I am recommending that the city pay 90 percent of the cost of
individual employee dental insurance. Dental insurance has long been requested
by our employees and I believe will be seen as a strong benefit. Employees will
have the option of purchasing only health insurance, only dental insurance or
both. The Delta Dental Plan would cover 100 percent of the cost for diagnostic
and preventive care including routine examinations and cleaning twice in a
twelve month period. It would also cover 80 percent of the cost for basic care
after the deductible is met, excluding crowns, bridges, full and partial den-
tures and orthodontics. An advantage to the plan is that coverage for employee
and one dependent can mean employee and spouse, not just employee and child.
A key factor in obtaining dental insurance is that 75 percent of eligible
employees must participate in the program. The new dental care premiums are
as follows:
Monthly 90% Monthly Employee Cost
Rate City Share Per Paycheck
Employee $8.14 $7.00 $.57
Employee/1 Dependent $12.94 $7.00 $2.97
Family $24.90 $7.00 $8.95
One change in the health insurance coverage will include a reduction in the
percentage paid by Blue Cross once the deductible is met, from 85 percent to 80
percent. However the maximum out-of-pocket expense to the employee will remain
the same. Another change is a reduction of the out-patient surgery benefit from
100 percent with no deductible to 90 percent with deductible. These changes
coincide with the majority of health care plans in our area. Other cost con-
tainment measures include a separate $30 deductible on all emergency room visits
unless the patient is admitted to the hospital. This is designed to discourage
the use of emergency rooms for everyday problems, and encourage the use of pri-
vate physicians.
The city's annualized cost of both health and dental insurance for the
fiscal year 1989-90 is $1,679,022 which represents a $176,950 increase over
fiscal year 1988-89. Funding is available in the Hospitalization Insurance
Residual Fringe Benefit Account and in the General Fund Contingency Account to
provide for the city's portion of the expense.
Blue Cross and Blue Shield has reported that in the first seven months of
1988, claims paid out to city employees were $1,362,018 compared to $1,494,863
in premiums. This is in sharp contrast to the past several years where Blue
Cross paid out hundreds of thousands more in claims than was taken in through
premiums. I believe this played a strong role in our being able to present
such a strong insurance package for 1989, and in addition highlights the fact
that our employees are doing a better Job of using their health insurance in
a cost effective way. Given the regional and national increases expected this
year in health insurance, I believe we have structured a new coverage plan with
the most desirable benefits available to every city employee at a reasonable
rate.
Respectfully submitted,
City Manager
WRH/MMB
Attachment
Roanoke, Virginia
November 7, 1988
Honorable Mayor and City Council
~anoke, Virginia
Dear Members of Council:
SUBJECT: Selection of a Health Insurance Provider following the
expiration of the current contract on December 31, 1988.
I. BACKGROUND:
The present Comprehensive Health Insurance
contract with Blue Cross and Blue Shield of
Virginia expires December 31, 1988.
Be
City currently contributes 90% towards single
employee rate.
Specifications were developed to obtain competitive
proposals for the City's Group Health insurance.
De
Request for Proposals were completed which
included one and two year contracts for the
existing Health Insurance Plan and three(3)
optional plans including dental coverage. All
plans emphasized cost containment and/or
enhancement of benefits.
Thirty-eight (38) a~ents/brokers were mailed
Requests for Proposals on August 24, 1988. A
listing of those agents/brokers is attached.
(Attachment A)
Advertisement of the Request for Proposals was
published in the Roanoke Times and World News
on August 28, 1988.
Six (6) responses were received and publicly
opened at 2:00 p.m. on Friday, September 23,
in Council's Conference Room. Attachment B)
1988
II. CURRENT SITUATION:
Medical Costs have escalated in recent years causing
a direct increase in health insurance premiums. Health
insurance providers are projecting a 19-24% regional
cost trend increase in 1989 assuming a break even
situation between premiums and claims experience.
Be
Claims Experience for the City of Roanoke in the
first seven months of 1988 was marginally below the
level of premiums for the same time period, which
is an indicator that employees have made a
conscious effort to use health care benefits
wisely and that cost containment features in our
current plan are starting to have a positive impact.
Claims paid out in the first seven months of this
calendar year were $1,362,018 compared to $1,494,863
in premiums.
~3onorable Mayor and City Council
Page 2
II. CURRENT SITUATION:
(Continued)
Health Benefits Awareness Committee was appointed by the
City Manager on August 9, 1988. The objectives of the
committee were to communicate employee needs and to
serve as an employee advocate for health maintenance and
cost efficient use of the City's health care plan.
Suggestions were made by the Health Benefits Awareness
Committee based on educational information provided to the
Committee by the City's Health Benefits Consultant and
Personnel Management staff. Specific suggestions, which
incorporated cost containment measures and enhancement of
health maintenance benefits, are as follows:
1. Reduce the co-insurance amount from 85% to 80%.
2. Reduce the out-patient surgery benefit from 100%
with no deductible to 90% with deductible.
Initiate a separate $30.00 deductible on all emergency
room visits unless the patient is admitted to the
hospital.
Cover accidents at 100% of the first $300.00 with
the remainder paid at 80% after the deductible is
satisfied.
Calculate Family calendar year deductibles and
out-of-pocket maximums on an aggregate basis versus
a per person method.
6. Cover well baby care at 80% for children under the
age of six subject to limitations.
Add Dental Insurance which emphasizes a health
maintenance approach by covering preventive visits at
100% twice a year and Basic restorative coverage at 80%
up to a $1,000 per person maximum per calendar year.
Bid Committee was appointed by the City Manager to
evaluate the current situation, review proposals and make
recommendations. The committee consisted of the
following:
Director of Finance
Director of Administration & Public Safety
Manager of Personnel Management
Benefits Coordinator
'~Dnorable Mayor and City Council
Page 3
II. CURRENT SITUATION: (Continued)
F. Initial evaluations were made by the Bid Committee
and the Department of General Services on the six (6)
proposals. Three (3) proposals met specifications on
one year contracts, two (2) proposals offered
administrative services only which would require the
City to assume all financial risk through a self insured
program and one (1) proposal offered dental coverage
only.
G. City Attorney has advised that, in accordance with the
City of Roanoke procurement code, negotiations are
permissible under Section 23.1-6 for the procurement of
Health Insurance Services.
Informational meetings were called with four (4) health
care companies meeting bid specifications to provide
enough comparable data to rank the companies.
Suggestions of the Health Benefits Awareness Committee
and the City's Benefits Consultant were endorsed by the
Bid Committee inasmuch as this approach provides for
high quality health care coverage at a reasonable cost.
Negotiations were conducted with the first ranked
vendor, Blue Cross and Blue Shield of Virginia for
health insurance and with Delta Dental Plan of Virginia,
the first ranked vendor for dental insurance, following
the guidelines of the City's procurement code.
III. ISSUES:
A. Coverage
B. Compliance with Specifications
C. Qualifications of the Selected Health Care Company
D. Cost
E. Funding
IV. ALTERNATIVES:
Council Approve the award of a contract for Health Care
Insurance to Blue Cross and Blue Shield of Virginia for
the period of one (1) year beginning January 1, 1989 and
ending December 31, 1989 and approve the award of a
contract for Dental Insurance to Delta Dental Plan of
Virginia for the period of two (2) years beginning
January 1, 1989 and ending December 31, 1990. The City
contribution would continue to be 90% of the "employee
only" cost including dental coverage. Employees may
select single, subscriber plus dependent, family or no
dental insurance at all based on their individual needs.
~.onorable Mayor and City Council
Page 4
IV. ALTERNATIVES: (Continued)
Coverage has been restructured to provide for a
broader range of health maintenance benefits or
"wellness" benefits such as well baby care and
basic dental coverage while at the same time
encouraging cost awareness. (Attachment C)
2. Blue Cross and Blue Shield of Virginia and Delta
Dental Plan of Virginia complied with specifications
of initial bid and responded to the negotiation
process.
3. Qualifications of the selected health care companies
a. Blue Cross and Blue Shield of Virginia
(1) Local marketing representatives to service the
account by providing up-to-date information on
benefits, trouble shooting problem areas and
establishing a contact between physicians and
employees.
(2) Established working relationship with the city
and a clear understanding of the group's needs.
(3)
Participating Network of doctors, hospitals and
other providers of health care services that
file and accept Blue Cross and Blue Shield's
determination of "using a participating doctor
are not required to pay any amount over the
"usual, customary, and reasonable" fee.
(4)
Special Customer Service to specifically handle
City claim problems to speed up slow response
time and reduce the number of computer errors.
(5)
"Lifestyle" news letter a new educational
Publication will be made available to employees
ten (10) times during the year to promote a
wellness attitude. This benefit will be
provided at no cost to the City by Blue Cross
and Blue Shield of Virginia at a savings of
$6,000 annually.
(6)
COBRA Administration which allows employees
who leave the City and their dependents to
continue their coverage for eighteen or
thirty-six months under the City's plan
would be provided for 2% of each continuing
participant's monthly premium.
'qonorable Mayor and City Council
Page 5
IV. ALTERNATIVES: (Continued)
e
Delta Dental Plan of Virginia
(1) Local marketing representatives to service the
account.
(2) Participating Network of dentist with 75%
participation in the Roanoke Valley.
(3) Choice of type of coverage is optional and
separate from health insurance.
Cost
a. Monthly rates would remain constant for the
period of the contracts. The full rates are as
follows:
(1) Health Insurance Rates
Employee - $99.00
Employee/Child - $149.14
Family - $249.88
(2) Dental Insurance Rates
Employee - $8.14
Employee/Dependent - $12.94
Family - $24.90
Employee Cost after City contribution would be as
follows:
ADDITIONAL
HEALTH PROPOSED PROPOSED BI-WEEKLY
MONTHLY BI-WEEKLY COST
Employee $ 10.00 $ 5.00 $ .77
Employee/Child 60.14 30.07 4.24
Family 160.88 80.44 10.82
DENTAL* PROPOSED PROPOSED
MONTHLY BI-WEEKLY
Employee $1.14 $ .57
Employee/Dep. 5.94 2.97
Family 17.90 8.95
* Employees may choose any option based on their
specific needs. However, in order for Delta Dental
Plan of Virginia to underwrite this benefit, 75% o~
eligible employees must participate in the program,
'~3onorable Mayor and City Council
Page 6
IV. ALTERNATIVES: (Continued)
Present City contribution is $78.00 per
participating employee per month. The new
contributions based on "employee only" costs
would be as follows:
Health Insurance $89.00
Dental Insurance 7.00
Total 90% contribution 96.00
$96.00 represents an $18.00 increase per employee
per month.
Maximum Potential Cost - The annual premiums for
one year would be $3,005,261 for both health and
dental insurance based on the current enrollment
data.
Budget Impact - Annualized cost of the program
for the fiscal year 1989-90 is $1,679,022 which
represents a $176,950 increase over the fiscal
year 1988-89 budgeted amount of $1,502,072.
The health contract must be renegotiated after
the first six months of fiscal year 1989-90.
Be
Fundin9 is available in the Hospitalization
Insurance Residual Fringe Benefit Account
(H.I.R.F.B.) and in the General Fund Contingency
Account to provide for the City's portion of the
expense of this alternative.
Council Approve the award of a contract for Health Care
Insurance to Blue Cross and Blue Shield of Virginia for
the period of one (1) year beginning January 1, 1989 and
ending December 31, 1989 for coverage very similar to the
present plan. The City contribution would continue to be
90% of the "employee only" cost.
Coverage remains very similar to the present plan
with a few cost containment changes, such as a $30.00
separate deductible on emergency room visit. (See
Attachment D)
Blue Cross and Blue Shield of Virginia complied
with specifications of initial bid and did respond
to negotiation process. (Same as Alternative A)
3. Qualifications of Blue Cross and Blue Shield of
Virginia would remain the same as in Alternative A.
'~3onorable Mayor and City Council
Page 7
IV. ALTERNATIVES: (Continued)
4. Cost
Se
Monthly rates would remain constant for the
period of the contract. The full rates are as
follows:
(1) Health Insurance Rates
Employee $102.54
Employee/Child - 154.46
Family - $258.79
(2) Dental Insurance Rates
Not offered as an option under this plan.
b. Employee cost after
follows:
PROPOSED
HEALTH MONTHLY
Employee $10.54
Employee/Child 62.46
Family 166.78
City contribution would be as
PROPOSED
BI-WEEKLY
ADDITIONAL
BI- WEEKLY
COST
$ 5.27 $1.04
31.23 5.40
83.39 13.77
Present City Contribution is $78.00 per participating
employee per month. The new contribution based
on "employee only" cost, would be $92.00, a
$14.00 increase per employee per month.
Maximum Potential Cost - The annual premiums for
one year would be $2,851,272 for health insurance
based on current enrollment data.
ee
Budget Impact - Annualized cost of the program
for the fiscal year 1989-90 is $1,634,754 which
represents a $132,682 increase over the fiscal
year 1988-89 budgeted amount of $1,502,072. The
health contract must be renegotiated after the
first six months of fiscal year 1989-90.
Funding is available in the Hospital Insurance
Residual Fringe Benefit (H.I.R.F.B.) Account to
provide for the City's portion of the expense of this
alternative. (Same as Alternative A)
H6~orable Mayor and City Council
Page 8
V. RECOMMENDATIONS:
Council Approve the award of the contract for Health
Care Insurance to Blue Cross and Blue Shield of
Virginia for the period of one (1) year beginning
January 1, 1989 and ending December 31, 1989 for the
coverage and rates described under Alternative A of
this report, and under the terms and conditions
contained in the City's present contract with such
firm, except as otherwise noted in said report, and
authorize the City Manager to execute the same in form
as approved by the City Attorney and with the
understanding that Blue Cross and Blue Shield of
Virginia prov~e the the City Manager with said
contract, ready for execution no later than
December 15, 1988.
Council Approve the award of the contract for Dental
Insurance to Delta Dental Plan of Virginia for the
period of two (2) years beginning January 1, 1989 and
ending December 31, 1990 for coverage and rates
described under Alternative A of this report and
authorize the City Manager to execute the same with the
understanding that Delta Dental Plan of Virginia
provide the City Manager with said contract ready for
execution no later than December 15, 1988.
Council Approve Alternative A and increase the City
participation from $78.00 per employee per month to
$96.00 per employee per month beginning in December
of 1988. Funding of $150,000 was anticipated during
the Fiscal Year 1989 Budget Study and provided in the
H.I.R.F.B. account. The additional funding of $26,950
should be transferred from the General Fund Contingency
Account #001-002-9410-2199 to the Fringe Benefits
Non-Departmental Account 9001-004-9110-1125.
WRH:elo
cc:
George C. Snead
Joel M. Schlanger
Wilburn C. Dibling, Jr.
Kenneth S. Cronin
Jayne M. Smith
Respectfully submitted,
W. Robert Herbert
City Manager
ATTAC~TT A
INSURANCE BID LIST 1988
Bid Ogening - September 23,
Bid Number 88-8-60
1988
Blue Cross and Blue shield of Va.
P.O. Box 13047
Roanoke, Virginia 24045
Attn: Tom Alcoke
Marketing - 7th Floor
Davis & Stephenson, Inc.
P.O. Box 1300
Roanoke, Virginia 24006
Charles Lunsford Sons & Assoc.
P.O. Box 2571
Roanoke, Virginia 24010
Thomas Rutherfoord, Inc.
P.O. Box 12748
Roanoke, Virginia 24028
Chaney Thomas Stephenson & Hill
P.O. Box 1600
Roanoke, Virginia 24005
Insurance Assoc., Inc.
P.O. Box 4800
Roanoke, virginia 24015
Hartford Insurance Group
3140 Chaparral Drive SW
Roanoke, Virginia 24018
Home Insurance Co..
4224 Cox Road
Glen Allen, Virginia
23060
Life Insurance Co. of Va.
5115 Bernard Drive SW
Roanoke, Virginia 24014
Metropolitan Life Insurance
3807 Brandon Avenue SW
Roanoke, Virginia 24017
Travelers Insurance Co.
5204 Bernard Drive SW
Roanoke, Virginia 24018
The Equitable Life Assurance Society
of the United States
c/o Thomas E. Link
P.O. Box 13526
Roanoke, Virginia 24035
Bankers Life & Casualty Co.
6136 Peters Creek Road N-W
Roanoke, Virginia 24019
Mr. Alex Martin
Finance Service Insurance Agency
4415 Electric Road SW
Roanoke, Virginia 24018
Thomas G. Karrasch, CLU
Prudential Insurance Co.
1802 Electric Road SW
Roanoke, Virginia 24018
Shenandoah Life Insurance
2301 Brambleton Avenue
Roanoke, Virginia 24015
Aetna Life & Casualty
4235 Electric Road SW
Roanoke, Virginia 24018
Flora & Martin
c/o Joel Nichols
P.O. Box 3130
Roanoke, Virginia 24015
Allstate Insurance
1819 Electric Road SW
Roanoke, Virginia 24018
Lincoln National Life
617 S. Jefferson St. SW
Roanoke, Virginia 24011
Teachers Protective Mutual
Life Insurance
5204 Bernard Drive SW
Roanoke, Virginia 24018
McDonough Caperton Employee Benefits
P.O. Box 1051
Roanoke, Virginia 24005
ATTACHMENT A
PAGE 2
New York Life
111 Franklin Plaza
Roanoke, Virginia 24011
Nationwide Insurance Co.
7307 williamson Road NW
Roanoke, Virginia 24012
Liberty Mutual Insurance
3223 Brandon Avenue SW
Roanoke, Virginia 24018
Kansas City Life
1344 Clarke Avenue SW
Roanoke, Virginia 24016
Paul J. Houseman
1901 Memorial Avenue SW
Roanoke, Virginia 24015
Mutual of Omaha
1314 Peters Creek Road NW
Roanoke, Virginia 24019
Lawrence C. Musgrove Assoc.
P.O. Box 13487
Roanoke, Virginia 24034
Delta Dental
3807 Brandon Ave. SW
suite 360
Roanoke, Virginia 24018
Attn: Nancy Smith or
Carol Stuart
Equicor-Equitable HCA Corp.
Innsbrook Corporate Center
P.O. Box 31353
Richmond, Virginia 23294
Attn: Robert L. Fahlman Roanoke,
District Vice President of Sales
Mr. Bill Kite
D & S Life Insurance
P.O. Box 629
Roanoke, Virginia 24004
Mr. Richard V. Quinn, Jr.
The Principal Financial Group
6307 Executive Blvd.
Rockville, Maryland 20852
Charles Lascola
Benefit Consultant Service
P.O. Box 6096
Newport News, Virginia 23606
Duke & Associates
7 S. Jefferson Street
Roanoke, Virginia 24011
Horace Mann Co.
4502 Starkey Road SW
suite 203-A
Roanoke, Virginia 24014
Robert Bye & Company, Inc.
2447 colonial Avenue SW
Roanoke, Virginia 24018
ATTACHMENT B
RESPONDING COMPANIES
American General
(Presented by: H. L. Duke & Company, Inc.)
Blue Cross and Blue Shield of Virginia
Commonwealth Health Alliance, Inc.
(Presented for National Administrative Services, Inc.
by: D & S Life Agency, Inc.)
Delta Dental Plan of Virginia - Dental Only
McDonough Caperton Benefit Services, Inc.
(Presented by: D & S Life Agency, Inc.)
The Travelers
(Presented by: Insurance Associates, Inc.)
ATTACHMENT C
ALTERNATIVE A
BENEFIT DESIGN
$1,000,000
$100.00
$200.00
80%
$750.00
$1500.00
(Aggregate)
(includes deductible)
Aggregate (includes deductible)
30 days per calendar year
50% $1,000 Maximum
90% (with deductible)
100% of the first $300.00
$30.00 deductible per visit
80% (with deductible)
80% (with deductible)
100%
$25.00 deductible
Lifetime Maximum
Individual Calendar Year Deductible
Family Calendar Year Deductible
Payment Level
Individual Out-of-Pocket Maximum
Family Out-of-Pocket Maximum
Inpatient Nervous & Mental
Outpatient Nervous & Mental
Outpatient Surgery
Outpatient Accidental Injuries
All Emergency Room visits excluding
when patient is admitted
Prescription Drugs (including Birth
Control and Nicorette)
Well Baby Care
DENTAL COVERAGE
Preventive Coverage (i.e., check-ups,
cleaning & X-rays)
Individual Calendar Year Deductible
for Basic Coverage
$75.00
80%
deductible
Family Calendar Year Deductible for
Basic Coverage
Payment Level for Basic Services
(i.e., fillings, extractions,
peridontal, etc.)
ATTAC~ENT D
ALTERNATIVE B
BENEFIT DESIGN
$1,000,000
$100.00
$200.00
85%
$750.00
(Aggregate)
includes deductible
$1500.00 (Aggregate) includes deductible
30 days per calendar year
Lifetime Maximum
Individual Calendar Year Deductible
Family Calendar Year Deductible
Payment Level
Individual Out-of-Pocket Maximum
Family Out-of-Pocket Maximum
Inpatient Nervous & Mental
50% - $1,000 Maximum
100% (no deductible)
100% of the first $300
$30.00 deductible per visit
85% (with deductible)
Outpatient Nervous & Mental
Outpatient Surgery
Outpatient Accidental Injuries
Ail Emergency Room visits excluding when
patient is admitted
Prescription Drugs (including Birth Control
and Nicorette)
Well Baby Care
85% (with deductible)
Office of ~e Ci~,' Clerk
November 9, 1988
File #175
~tr. W. Robert tferbert
City Manager
Roanoke, Virginia
Dear ~.Ir. Herbert:
I am attaching copy of Ordinance No. 29352, authorizing
appropriate City officials to execute, on behalf of the City, a
close-out agreement with the Gainsboro Project Area Committee and
the Gainsboro Neighborhood Development Corporation as subgrantees
of the City under the Community Development Block Grant, which
Ordinance ~o. 29352 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 7, 1988.
~incerely, ~~
lqary F. Parker, C~,fC
City Clerk
MFP:ra
pc:
Mr. Michael Dowe, President, Gainsboro Neighborhood
Development Corporation, 2912 ~mbassy Drive N. iq. Roanoke,
Virginia 24018 ' ,
'~fr. Percy T. Keeling, Chairman, Gainsboro Project Area
Committee, 1519 Syracuse Avenue, ~. W., Roanoke, Virginia
24017
~r. George HelIer, Gainsboro Neighborhood Development
Organization, 304 Fairfax Avenue, ~. ~. Roanoke, Virginia
24016
tlr. Earl B. Reynolds, .Ir., Assistant City Manager
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room 456 Municipal Building 215 Church Avenu~ SW Roanoke Wrg~nia 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of November, 1988.
No. 29352.
VIRGINIA,
AN ORDINANCE authorizing the appropriate City officials to
execute on behalf of the City a close-out agreement with the
Gainsboro Project Area Committee and the Gainsboro Neighborhood
Development Corporation as subgrantees of the City under the
Community Development Block Grant, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are authorized to execute and attest, respectively, in
form approved by the City Attorney, the appropriate close-out
agreement with the Gainsboro Project Area Committee and the
Gainsboro Neighborhood Development Corporation, as subgrantees
Under the Community Development Block Grant, as well as any Other
necessary written documentation, providing for property disposi-
tion and management of certain properties, as more particularly
set forth in the report to this Council dated November 7, 1988.
2. In order to provide for the Usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
November 7, 1988
Dear Members of Council:
Subject: Disposition of property owned by Gainsboro
Neighborhood Development Corporation (GNDC)
I. Background:
Gainsboro Project Area Committee (PAC) and Gainsboro
Neighborhood Development CorDoration (GNDC) have been
subgrantees of the City s~nce July 19~1 under the
Community Development Block Grant (CDBG).
Gainsboro Neighborhood Development Corporation (GNDC)
owns property (7 structures and 8 lots) purchased with
Community Development Block Grant (CDBG) funds. (see
Attachment A for list).
Federal regulations (24 CFR 570.503(b)(8)) require that
upon expiration of the funding agreement between Grantee
(City) and Subgrantee (Gainsboro), CDBG assets shall
revert to the Grantee (City). Any real property that
was acquired or improved by a subgrantee with CDBG funds
in excess of $25,000 must either be:
Used t_~o meet one of the national objectives of HUD
until five years after expiration of the respective
funding agreement, or
Disposed of in a manner that results in the city's
being reimbursed in the amount of the current fair
market value of the property less any portion of
the value attributable to non-CDBG funds.
(Reimbursement is not required after the five year
period of time).
II. Current Situation:
ae
Contractual agreement between City and Gainsboro (GNDC)
will expire December 31, 1988.
~NDC ~ishes to retain ownership of property and to
retain incom~-from property to support neighborhood
center.
C. Use of property (occupancy by low and moderate income
Mayor and Members of Council
Page 2
III.
De
families) would remain the same. This would satisfy
HUD requirement of meeting one of national objectives.
(Benefit to low and moderate income people).
GNDC .has developed a property di_~p_osition and management
Rlan (see Attachment B) which addresses sale of some
property, continued rent of some property, and costs for
management, maintenance, and operation of community
center.
~ssues:
A. Legal issues
Be
Compliance ~ith federal reg_91ations
Cost to City
Community development ob~
CDBG Program income
IV. Alternatives:
Authorize City Manager to execute a close-out agreement
with Gainsboro PAC and ~-~DC as specified in Attachment
C. Agreement prescribes what is to be done with four
properties whose CDBG investment exceeds $25,000.
Remaining property would remain in ownership of GNDC
free and clea~ following expiration of contract.
1. Legal issues would be addressed through mutually
acceptable agreement among City, Gainsboro PAC and
GNDC.
Se
Compliance with federal r_~_gulations would be met by
provisions that ~roperty continue to benefit low
and moderate income persons for five years after
fiscal year of last CDBG investment. See Attachment
D, letter from HUD officials in Richmond.
Cost to City would be lost CDBG revenue from
program income generated by properties.
(ApProximately $100,000 CDBG share of resale value)
Community development objectives would be addres
~Y allowin~ GNDC to ~a~ntain housin f ~_~sed
moderate · g or low
income families, and giving GNDC a source
of revenue to contribute to their self-sufficiency.
CDBG program income would not be generated since
HUD defines program income as "gross income
received by the recipient or a subrecipient
directly generated from the use of CDBG funds."
Mayor and Members of Council
Page 3
After December 31, 1988 neither PAC nor GNDC will
be subrecipients of the City.
Do not authorize City Manaqer to execute close-out
agreement as proposed. --
1. Legal issues would remain a question, since some
agreement will be needed to close out City's grant
relationship with PAC and GNDC.
2. Compliance with federal re_~_qlations would have to
be met some other way. See Alternative C.
3. Cost to City would be in staff time for continued
monitoring of houses and program income.
4. Community development ~ would be addr
- ' · ~sed
~hrough the housing provided to low and modera
income families. Clear title to four subject
properties would be in question. GNDC would not be
self-sufficient and independent.
5. CDBG proqram income will have to be returned to
City as long as PAC and/or GNDC remains a
subrecipient of the City.
Direct GNDC to sell subject property (four structures)
at fair-'mark~ value'and return proceeds (est $100 000)
to city. · ,
~egal issues would be handled by GNDC's attorney.
Costs would be deducted from sale proceeds.
~ with federal re_~g_ulations would be
assured since thls is one option given in 24 CFR
570.503(b)(8).
~ost to City would be nothing.
Community development objectives of providing
housing wo~ld still be addressed, but this would
remove a source of revenue to GNDC for their
continued operation.
CDBG ~ income from the proceeds of the sale
would be returned To the city's CDBG accounts as
required by federal regulations.
V. Recommendation:
Adopt Alternative A which would authorize City Manager to
execu'te a close-out agreement w~th ~a~nsboro p - · ~
approved by City Attorney = ~ ~ ~ .... A? and GNDC in form
~ a~ ~ ~ ~ a~acnment C.
Mayor and Members of Council
Page 4
WRH/MTP
Attachments:
A.
B.
C.
D.
Respectfully submitted,
W. Robert Herbert
City Manager
List of property owned by GNDC
GNDC property disposition plan
Proposed close-out agreement among City, Gainsboro PAC and
GNDC.
Letter from HUD saying procedure is in compliance with
regulations.
CC.
Assistant City Manager
City Attorney
Director of Finance
Grants Monitoring Administrator
Executive Director, Gainsboro Neighborhood Development
Corporation
President, Gainsboro Neighborhood Development Corporation
Chairman, Gainsboro Project Area Committee
Gainsboro Neighborhood Development Corporation
Property
ATTACHMENT A
A. Houses: 7 properties
Grant
Purchase Rehab
Address Date Tax Number Price
1. 127 Patton Ave 1987 2010913 $ 4,328 $ -0- $ 4,328
2. 422 Rutherford 1984 2021703 $15,360 $11,750 $27,110-
3. 420 Rutherford 1984 2021704 $ 7,444 $26,961 $34,405*
4. 410 Rutherford 1983 2021707 $ 6,622 $ 8,998 $25,620*
5. 318 Rutherford 1987 2021714 $ 6,009 $ -0- $ 6,009
6. 319 Harrison 1987 2021756 $ 5,500 $ -0- $ 5,500
7. 304 Fairfax 1987 2010715 $ 6,850 $25,000 $31,850-
Lots:
8 properties
Grant
Address m~A _ . Purchase
~=== Tax Number Price Improve Total
1. Rutherford 1982 2021691 $ 1,500 -0- $ 1,500
2. Rutherford 1982
3.. Rutherford 1982
4. Rutherford '1983
5. Rutherford 1982
6. Rutherford 1982
7. Harrison 1984
8. Rutherford 1982
2021692 $ 1,500 -0- $ 1,500
2021708 $ 998 -0- $ 998
2021709 $ 9,988 -0- $ 9,988
2021715 $ 1,100 -0- $ 1,100
2021718 $ 1,224 -0- $ 1,22A
2021746 $ 6,850 -0- $ 6,850
2022145 $ 1,500 -0- $ 1,500
Properties' covered by CDBG real property regulations 570. 503 (b) (8)
ATTACHMENT
page 1
PROPERTY MANAGEMENT ~ DISPOSITION PLAN
GAINSBORO NEIGHBORHOOD DEVELOPMENT CORPORATION
SEPTEMBER 27, 1988
Submitted By: George H.R. Heller,
GNDC Administrator
O ens -ommJttee. Inc.
ATTACHMENT B
page 2
STATEMENT OF PURPOSE/%NTENT
The Gainsboro Neighborhood Development Corporation (GNDC) was
founded upon the concept and principle that the Gainsboro Project
Area Committee (PAC) and its corporation would be able to become
self-sufficient. It has been the overall intent of the GNDC and
PAC to work towards that end. The PAC and GNDC over the past
seven (7) or more years has proven that it can operate in a busi-
ness-like manner and that it can develop, initial and carry out
projects. The current period is a transitional period for the
organization(s) and it is intperative that the GNDC and PAC be
offered the opportunity to adjust and stablize, as an organization
and corporation, without Federal funding as its primary support
base. In order that the GNDC and PAC may make such an adjustment,
it stands to reason, that a realistic plan to aid and abet that
transition be set forth, in a cooperative manner with its former
Grantor, the City of Roanoke.
The Department of Housing and Urban Development (HUD) have agreed
to the "principle" of Property Transferal and as such has provide
an avenuewhereas GNDC and PAC can move to greater self dependence.
In this light, the "Property Management Plan ann Property Disposition
Plan being submitted should take into account a major consideration
and that is-in order for PAC and GNDC to remain viable, it must
maintain "Control" over its "rental" properties, which at the
present are its primary source of income. Therefore, the intent
and purpose of the Property Management Plan and Disposition Plan
should be viewed as such.
GNDC and PAC intend to "sell" such properties to maintain a Staff
and the Community Center that a coordinated and cohesive "Plan"
of revitalization may continue in the Gainsboro Project Area.
These plans are therefore submitted to show our overall intent with
regards to certain properties owned by the GNDC and our sense of
responsibility toward them. It should in no way be construed that
GNDC or PAC should give up every thing that it has worked hard to
accomplish over the past seven years.
604 GAINSBORO ROAD, N.W.
ROANOKE, VIROINIA 24016
(703) 345-3367, 3368
ATTACHMENT B
page 3
GAINSBORO NEIGHBORHOOD DEVELOPMENT CORPORATION
PROPERTY M-~NAGEMENT PLAN
September 26, 1988
The Gainsboro Neighborhood Development Corporation (GNDC) will
continue to manage the properties it currently owns. The GNDC
will retain the services of Ms. Margaret Turpin to oversee the
general management of these properties. The job responsibility
will be as follows:
1. Collection of all rents (currently due the first of the month),
and to record such collections in an appropriate manner.
2. Inspections [periodically) of all rental properties.
S. Payment of such bills as required with regards to the maintenance
and upkeep of the rental properties and operational cost o£
the Gainsboro Community Center. (In accordance with the projected
budget, see attachment #1)
4. Payment o£ other "bills" due the GNDC such as liability Insurance
and other such designated expenditures
$. Depositing of rental Income to the GNDC's bank of records
6. Alerting the GNDC Board of any problems that arise needing
their imput and decision making.
The services of the Property Management Services will be compensated
at Two thousand Four Hundred Dollars ($2,400.00) @ 200.00 per 12 ~0s.
Note: It is anticipated by GNDC that by September, 1989, other
funds will have been secured for Management Cost and to
supplemant any additional operational expenses.
ATTACHMENT B
page 4
PROPERTY DISPOSITION PLAN
I. RENTAL UNITS
1. The GNDC will sell at its discretion (upon "resale" of the
properties by the City of Roanoke to the GNDC) certain "Rental
Properties" located in the 400 Block of Rutherford ye. N.W.
known as 410, 420, respectively.
2. The GNDC will solicit a reputable Real Estate Firm or Agent to
~arket such Properties, actively, for a period of not less
than six (6} months or more than twelve (12) months.The properties
will be sold in the overall interst of the neighborhood to
continue revitalization efforts.
3. The GNDC will be responsible for the "general" maintenance of
its rental units and will set aside funds for such upkeep in its
budget (see attachment #1).
4. The GNDC will retain ownership of two (2] vacant units located
at 319 Harrison Ave. N.W. and 318 Rutherford Ave. N.W. These
units are to be rehabilitated as low income rental and will
not be marketed for sale, the rental income will be used to
cover the Permanent Mortgage Loan to VHDA.
5. The GNDC will retain ownership of 304 Fairfax (Gainsboro Community
Center) and the Apartment, the income from the apartment will
be used to pay the rehabilitation loan to Impact Housing, Inc.
6. The GNDC will retain rental property locatd at 422 Rutheford
Ave. N.W.-generated income will be used to cover operational and
Property ~anagement Cost.
II. VACANT DWELLINGS ~ VACANT LOTS
1. The GNDC will hold the option to "sell" such vacant lots at
its discretion, or to use such lots in a constructive way to
benefit the overall neighborhood revitalization plan. If sold
certain Deed restrictions will require that construction begin
within an alloted time, and that any/all plans for such, be
approved by the GNDC and appropriate parties.
2. The GNDC will set aside funds in an amount that will be deter-
mined by the proceeds from the sale of marketed property(s), for
the continued operational cost of the Gainsboro Community
Center, and the upkeep and general maintenance of rental
properties and vacant lots.
ATTACHMENT B
page 5
SHORT TERM/LONG TERM DISPOSITION PLAN
Short Term: 1-6 Month~
410 & 420 Rutherford Ave. N.W.-The GNDC has already marketed 410
Rutherford Ave. N.W. for Sale (currently a Section 8 Rental Unit).
The GNDC will uon the sale of 410 Rutherford, concurrently market
420 Rutherford Ave. N.W. (It should be noted that no sale will
occur until the retransfer of-all,~p_Ep_~erties to the GNDC has
occurred.
127 Patton Ave. N.W.-The vacant dwelling will be sold within one (1)
to three months after "resale" of property to the GNDC. A prospective
buyer has already indicated interest in the property.
Long Term:
422 Rutherford Ave. N.W.-Will be retained by the GNDC as a rental unit
and S04 Fairfax Ave. N.W., the Gainsboro Conununity Center.
S19 Harrison/S18 Rutherford.-The two dwellings (currently vacant)
should be completely renovated on or before December $1, 1988. It
is the intention of GNDC to retain control of these two (2) units.
The rental income will be used to repay the VHDA Permanent Mortgage
Loan.
tong Term: Vacant Lots
The main impetus of the lon~ range plan will be to sell the vacant lots
along Rutherford Ave. (southside) or to build new housing on such
properties if funds are available. One lot, formly known as 405
Harrison will be retained, it is non buildable at the current time.
If a definite plan is at some point conceived or implemented in the
Harrison Ave. area, it could be sold or donated.
ATTACHMENT #1
ANTICIPATED REVENUE GNDC'~ BUDGET BASED ON TEN MONTH
FOR TWELVE MONTHS
November 1, 1988-October $, 1989
ATTACHMENT
page 6
I NC OME
RENTAL INCOM~
420 Rutherford @ 225.00 per mo.
422 Rutherford @ 240.00 per mo.
304B Eairfax @ 285.00 per mo.
Total projected
Income: $750.00 " ,,
$2,250.00 per 10 mos.
2,400.00 " ', ,,
2~850.00 " " ,,
$7,500.00 " " ,,
SALE OF RENTAL PROPERTY (410 Rutherford Ave.
Income to GNDC [after fees, etc.)
Total Anticipated Revenue
(GNDC Income based on rental income @
Rutherford ave.).
10 months plus
$17,500.00
$25,000.00
sale of 410
EXPENDITURES
FIXED COST: Permanent Mortgage Loan to Impact Housing Inc. for re-
habilitation of the Gainsboro community Center/Apt.
$280.00 per month @ 12 mos. $,560.00
OPERATIONAL COST (Community Center)
Telephone @ 165.00 per 12 mos.
Electric @ 85.00 per 12 mos.
Gas @ 75.00 per 6 mos.
Water @ S0.00 per quarter
RENTAL PROPERTY MAINTENANCE
Liability ~ Fire Insurance
General Maintenance @ 15% of Rental Income
PROPERTY MANAGEMENT
$200.00 per mo. X 12
Total Anticipated Expenses
Balance After Anticipated Expenses
NOTES OF INCOME, EXPENDITURES, ETC.
1.
1,980.00
1,020.00
450.00
120.00
'~$,570.00
1,550.00
1~125.00
$2,675.00
$2,400.00
$12,005.00
$12,995.00
The Budget is based on Rental Income and the Sale of 410 Rutherford
Ave. N.W. The GNDC will use the remaining funds to continue the
Planning of activities in the Gainsboro Project Area.
It should be noted that GNDC plans to pursue actively, the soli-
citation of other funds to assist in the maintenance of the
Community Center.(2) planning and developemnt of revitalization
activities in the Gainsboro Project Area, (3) development of
housing for low income persons.
Attachment #1 continued
Notes
ATTACHMENT B
p~ge 7
$. The PAC/GNDC will continue 'to maintain one paid staff person to be
primarily responsible for Property Management, and to provide other
services to PAC/GNDC as needed.
4. The PAC/GNDC will maintain the Community Center to continue to
provide needed services to Gainsboro residents.
5. The Budget doesnot reflect any income that will be received by
PAC/GNDC once the rehabilitation of $19 Harrison and 318 Rutherford
is completed, the income generated will be used to pay the Permanent
Mortgage to VHDA.
ATTACHMENT 8
page 8
GAINSBORO NEIGHBORHOOD DEVELOPMENT CORPORATION PROPERTY
Attachment #2
A. Houses: 7 Properties, total assessed value $96,800
Address Tax Number Disposition
1. 127 Patton Ave. 2010913 W/S Immediately
2. 422 Rutherford 2021703 W/K
3. 420 Rutherford 2021704 W/S 6 months
4. 410 Rutherford 2021707 W/S Immediately
5. 318 Rutherford 2021714 W/K
6. 319 Harrison 2021756 W/K
7. 304 Fairfax 2020175 W/K
B. Buildings Lots: Assessed value S,100.00
1. Rutherford 2021708 W/S 6 months
2. Rutherford 2021709 W/S "
3. Rutherford 2021715 W/S "
4. Rutherford 2021718 W/S "
5. Harrison 2021746 W/K non buildable
6. Rutherford (park) 2022145 W/K
7. Rutherford Ct. Lots 12&13, Sec. 9 Committed to Habitat for
Hummanities of Roanoke
Valley
W/S-Will Sell
W/K Will Keep
ATTACHMENT C
Page I
CLOSEOUT AGREEMENT
THIS AGREEMENT, is made this of 1988, by and
among the CITY OF ROANOKE (City), ~insboro Project Area Committee
(PAC) and Gainsboro Neighborhood Development Corporation (GNDC)
(Subgrantees).
The parties hereto agree as follows:
WHEREAS, the contract for services among the City and the
Subgrantees will expire at the end of the 1988 calendar year.
THEREFORE it is agreed that the current contract between the City
of Roanoke and the Subgrantees is terminated and closed out
effective December 31, 1988. In addition, City and Subgrantees
shall comply with all applicable regulations of the U.S.
Department of Housing and Urban Development including, without
limitations, the following provisions:
A. ~eal ProDerty
The properties listed below shall be rented to low and
moderate income persons (defined as 80 percent of median family
income) through affordable rents on the following schedule:
Property
422 Rutherford Ave
420 Rutherford Ave
410 Rutherford Ave
304 Fairfax Ave
Tax ~arcel ~umber
2021703
2021704
2021707
2010715
Expiration of
~ ~ear period
July 1, 1990
July 1, 1990
July 1, 1989
July 1, 1993
Further, the property at 304 Fairfax Ave shall continue to be
available as a community center for the benefit of the entire
neighborhood, at least through July 1, 1993.
If the Subgrantees choose to sell or lease any of these above
mentioned properties prior to the expiration of the five year
period,
1. the deed of transfer or lease agreement shall include the
restrictions that the property be rented at affordable rents
to persons in the 80 percent of median income category or
below, or
the property shall be sold to a low or moderate income family
as defined by 80 percent of median family income and also
ATTACHMENT C
Page 2
continue this status for the applicable five year period.
The following properties, owned by GNDC, and constituting a total
CDBG investment of less than $25,000 per property, will not be
restricted in any way as to their use or disposition except as
hereinafter provided:
Property ~ax
127 Patton Ave.
318 Rutherford
319 Harrison
Rutherford Lot
Rutherford Lot
Rutherford Lot
Rutherford Lot
Rutherford Lot
Rutherford Lot
Harrison Lot
Rutherford Lot
Parcel Number
2010913
2021714
2021756
2021691
2021692
2021708
2021709
2021715
2021718
2021746
2022145
B. R~eversion o_~f~unds:
Ail CDBG funds or program income on hand as of December 31,
1988 will be returned to the City by January 10, 1989. All rents
or other accounts receivable due to PAC or GNDC as of December 31,
1988, but not yet received, will be returned to the City within 10
days of their receipt.
Income received after closeout shall not be governed by the
provisions of HUD regulations, except that, if a
clos~out ~%ther of the Subgrantees has ano~= t t~e time of
· ~ner ongoing CDBG grant
received directly from the City, funds received after closeout
shall be treated as program income of the ongoing grant program.
If neither of the Subgrantees have another ongoing grant
received directly from the City at the time of closeout, income
received after closeout from the disposition of real property or
from loans outstanding at the time of closeout shall not be
~overned by the provisions of HUD regulations except that such
Income shall be used for activities that meet one of the national
objectives in 570.901 and the eligibility requirements described
in section 105 of the Act.
C. Equipment
Possession of one Ducan pottery kiln, owned by the Grantee,
will revert to the Grantee as of December 31, 1988 for use in the
Northwest Community Services program. All other equipment shall
be used by the Subgrantees in the program or project for which it
was acquired as long as needed, whether or not the project or
program continues to be supported by Federal funds. When no
longer needed for the original program or project, the equipment
ATTACHMENT C
Page 3
may be used in other Gainsboro neighborhood improvement
activities, or returned to the City for use in other CDBG
projects. Equipment not needed by the Subgrantees for CDBG
activities shall be transferred to the City for the CDBG program
or shall be retained after compensating the City.
D. Access to Records:
Ail records pertaining to Gainsboro CDBG projects shall be
retained for a period of three (3) years after the effective date
of this Agreement. Appropriate City and/or HUD personnel shall
have free access to those records during the three-year time
period. Findings of noncompliance may be taken into account by
HUD and/or the City, as unsatisfactory performance of the
Subgrantees in the consideration of any future grant award.
E. gOVERNING LAW:
This Agreement shall be governed by the laws of the
Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as the day and year hereinabove written:
ATTEST:
CITY OF ROANOKE
By ... By.
Mary F. Parker, City Clerk W. Robert Herbert, City Manager
By
Witness
By.
President, Gainsboro Neighborhood
Development Corporation
By
Witness
By -
Chairman, Gainsboro Project Area
Committee
Mrs. Marie Pontius
Grants Monitoring Administration
215 Church Avenue, S.W.
Roanoke, VA 2zt01 I
ATTACHHENT D
U.S. Department of Houelng~nd Urban DevMopment
Richmond Office, Region
701 East Franklin Street
Richmond, Virginia 23219-2591
Dear Mrs. Pontius:
We have reviewed your letter of October 10, 1988, concerning provisions of a
closeout agreement with subrecipient, Gainsboro PAC and Cainsboro Neighborhood
Development Corporation, and hove concluded the following:
l. HUD has no requirements for a closeout agreement between CDBG grantees
and their subrecipients. Therefore, no formal closeout agreement is
technically required.
2. Beginning October 6, 1988, new Regulatory provisions mandate written
agreements between grantees and subrecipients, and contain certain
provisions for reversion of assets as well as real property use/disposition. The
City's contract with PAC/GNDC precedes the new Regulatory provisions.
Further, we understand that no additional CDBG funding is proposed for this
specifi.c activity (acquisition/rehabilitation) by this subrecipient. Hence, a
new suogranfee agreement drawn up in accordance with 2/~ CFR 570.503 or
-570.505 would not be necessary, although this would leave the matter of real
property disposition and program income unresolved or unclear at best.
We concur with your interpretation of the Regulations as cited in your
letter. Please note, however, that since the City has opted to use HUD
regulations in its proposed closeout agreement, HUD would like to see the
City monitor for compliance with those regulations for the stated time
period.
We commend the City's initiative in developing such agreements to clarify the
expectations and responsibilities of all parties involved.
If I or my staff can be of further assistance to you, please call upon us.
Very sincerely yours,
'ng &
Development Division
Off~ce of Grants Compiianm
Ms. Alwyn Jennings
Community Planning & Development
U.S. Dept. of Housing & Urban Development
701 East Franklin Street
Richmond, Virginia 23219-2591
Dear Alwyn:
October 10, 1988
Subject:
Provisions of close-out agreement with subrecipient,
Gainsboro PAC and Gainsboro Neighborhood Development
Corporation.
Following extensive telephone conversations with you, and
studying the new "common rule" regulations and "Subpart j,,
regulations, I plan to recommend to the City Manager the following
proposal dealing with Gainsboro. I know he will expect me to have
confirmed this proposal with you and received assurance that it is
in compliance with federal regulations. I would appreciate your
response at earliest opportunity.
BACK~I~OUND:
I. Real Property ~
A. Gainsboro Neighborhood Development Corporation (GNDC)
has been a subgrantee of the City of Roanoke since July 1981.
During that time they have acquired and rehabilitated properties
with CDBG funds. Some building lots have been given away in an
approved lotsteading program, but at present the organization owns
seven (7) structures and eight (8) vacant lots. (Please see
Attachment A for a list of these properties)
B. As shown in the attachment to this letter, four of these
properties involved CDBG investments totalling in excess of
$25,000, and so are s~bject to the real property regulations. (24
CFR 570.505 or 570.503(b)(8)). These regulations provide that
such property must be used to meet one of the national objectives
in 570.901 until five years after the closeout of the grant from
which the assistance to the property was provided. (24 CFR
570.505) In this case it would mean that the properties must
continue to be occupied by low and moderate income persons for
five years after the closeout of the grant for latest expenditure
on the property. These regulations only address use or in the
case of 570.505(b), procedures to follow if use is to be changed.
The regulations do not impose any other restrictions on the
property, nor do they stipulate that ownership must remain the
same for the five years. So long as the use is to benefit low and
Room 362 Mumc,Dal Du~ldJng 2J5 Church Avenue, S W r~anoke, Virginia 24011 ~703) 981~2141
moderate income persons, the regulations are satisfied.
II. Program Income:
A. "The agreement (with the subrecipient) shall specify
that upon its expiration the subrecipient shall transfer to the
recipient any CDBG funds on hand at the time of expiration and any
accounts receivable attributable to the use of CDBG funds.
(570.503(b)(8) Reversion of assets) This means that GNDC will
return any funds on hand to the City at the end of the existing
contract. Any rent due as of that date must also be returned to
city when it is received. However, after the termination of this
contract, (12/31/88) GNDC will no longer be a subrecipient.
Under 570.500(a) Definitions, '"Program income" means gross income
received by the recipient or a subrecipient directly generated
from the use of CDBG funds.' If GNDC sells or rents property
after the termination of its contract, when it is no longer a
subrecipient, then the funds received are not program income by
definition, and therefore do not have to be returned to the city.
Nor would these funds have federal restrictions placed on them.
At the termination of its current contract with Gainsboro PAC and
GNDC, on December 31, 1988, a formal close-out agreement will be
executed. This agreement will include the following provisions:
A. The properties listed below will be rented to low and
moderate income persons (defined as 80 percent of median
family income) through affordable rents on the following
schedule:
Expiration of
Property Tax Parcel Number ~ year Period
422 Rutherford Ave. 2021703 July 1, 1990
420 Rutherford Ave.
2021704
July 1, 1990
410 Rutherford Ave.
304 Fairfax Ave.
2021707
2010715
July 1, 1989
July 1, 1993
Be
If GNDC chooses to sell or lease any of these above mentioned
properties prior to the expiration of the five year period,
1. the deed of transfer or lease agreement must include the
restrictions that the property be rented at affordable
rents to persons in the 80 percent of median income
category or below, or
2. the property must be sold to a low or moderate income
'family as defined by 80% of median family income.
2
C. The following properties, owned by GNDC, will not be
restricted in any way as to their use or disposition:
De
Property
Tax Parcel Number
127 Patton Ave.
318 Rutherford
319 Harrison
Rutherford Lot
Rutherford Lot
Rutherford Lot
Rutherford Lot
Rutherford Lot
Rutherford Lot
Harrison Lot
Rutherford Lot
2010913
2021714
2021756
2021691
2021692
2021708
2021709
2021715
2021718
2021746
2022145
Ail program income or CDBG funds on hand as of December 31,
1988 will be returned to the City by January 10, 1989.
Ail rents or other accounts receivable due to GNDC as of
December 31, 1988, but not yet received, will be returned to
the City within 10 days of their receipt.
Proceeds from transactions undertaken after December 31, 1988
will not be considered program income and therefore do not
have to be returned to the City.
Alwyn, after studying these new regulations, and deciding on
recommending this close-out agreement between the City and
Gainsboro, I believe we do not need to transfer the properties
back and forth between the City and Gainsboro. I also believe we
do not need to have a CDBG program amendment for disposition of
property, which was one solution you suggested. Please examine my
logic. Discuss it with others at HUD if need be, and let me know
if this approach will work.
Sincerely,
Marie T. Pontius
Grants Monitoring Administrator
attachment
cc.
W. Robert Herbert, City Manager
Wilburn C. Dibling, City Attorney
George H. Robinson Heller, Director,
Gainsboro PAC/GNDC
ATTACHMENT A
Gainsboro Neighborhood Development Corporation
Property
Houses: 7 properties
Grant Purchase Rehab
Address Date Tax Number Price Costs
1. 127 Patton Ave 1987 2010913 $ 4,328 $ -0-
2. 422 Rutherford 1984 2021703 $15,360 $11,750
3. 420 Rutherford 1984 2021704 $ 7,444 $26,961
4. 410 Rutherford 1983 2021707 $ 6,622 $ 8,998
5. 318 Rutherford 1987 2021714 $ 6,009 $ -0-
6. 319 Harrison 1987 2021756 $ 5,500 $ -0-
7. 304 Fairfax 1987 2010715 $ 6,850 $25,000
Be
Buildin~ Lots:
Address
8 properties
Grant .Purchase
Date Tax Number Price
Improve
Total
$ 4,328
$27 110'
$34 405*
$25 620*
$ 6 O09
$ 5 500
$31850*
1. Rutherford 1982 2021691 $ 1,500 -0-
2. Rutherford 1982 2021692 $ 1,500 -0-
3. · Rutherford 1982 2021708 $ 998 -0-
4. Rutherford 1983 2021709 $ 9,988 -0-
5. Rutherford 1982 2021715 $ 1,100 -0-
6. Rutherford 1982 2021718 $ 1,224 -0-
7. Harrison 1984 2021746 $ 6,850 -0-
8. Rutherford 1982 2022145 $ 1,500 -0-
Total
1,500
1,500
998
9,988
1,100
1,22~
6,850
1,500
* Properties covered by CDBG real property, regulations 570.503(b)(8)
C~¢e of ~e Ci~
November 9, 1988
File #60-268
Mr. Joel ~. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance ~o. 29353, amending and reor-
daining certain sections of the 1988-89 Internal Service Fund
Appropriations, providing for the transfer of $19~200.00 from
Retained Earnings Unrestricted to Utility Line Services, to
provide funds for operational and maintenance capital needs,
which Ordinance No. 29353 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, November 7, 1988.
Mary F. Parker, CMC
City Clerk
MFP : ra
pc: Mr. W. Robert tterbert, City Manager
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
~r. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
Room456 Municil:~lBuilOing 215 C~urch Avenue SW Roanoke ~rg~nia24~11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 1988.
No. 29353.
AN ORDINANCE to amend and reordain certain sections of the
1988-89 Internal Service Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 Internal Service Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Utility Line Services $ 2,495,709
Other Charges (1) - 267,885
Capital Outlay (22~i[[[[[[i[i[[[[[[[[[.[[[[[~[[[[[[i 228,610
Retained Earnings
Retained Earnings - Unrestricted (4) $ 1,619,427
1) Expendable Equipment
2) Other Equipment
3) Land Purchase
4) Retained Earnings
Unrestricted
006-056-2625-2035) $ 3,500
006-056-2625-9015) 14,700
006-056-2625-9050) 1,000
006-3336)
(19,200)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
November 7, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Authorization to Appropriate Funds from Internal Service
Fund Previous Years' Retained Earnings to Utility Line
Services' Accounts
I. Background:
Funding is available in the amount of $19,200 in the Internal
Service Fund retained earnings for operational and maintenance
capital needs.
Equipment Replacement/Purchase needs exist to efficiently and
effectively support and continue 24-hour sewer and water
service to the public.
Co
Equipment Replacement/Purchase needs identified for FY 88-89
are as follows:
1. Land Purchase Development (Soil
Disposal Site) $ 1,000
2. Flashing Arrow Sign 5,200
3. Expendable Tools (<$500 each) 5,000
4. Pavement Breakers (3) 4,500
5. Communication Equipment (Beepers) (2) 2,000
6. Hydraulic Root Cutter 1~500
$19~200
II. Issues in order of consideration are:
A. Need
B. Funding
C. Competitive Biddinz
III. Alternatives:
Council authorize the appropriation of $19,200 from Internal
Service Fund previous years' retained earnings to Utility Line
Services accounts as follows:
Honorable Mayor and City Council
Page 2
Account Number
Account Title
Amount of
Transfer
006-056-2625-9015
006-056-2625-9050
006-056-2625-2035
Other Equipment
Land Purchases
Expendable Equipment
(< $500 each)
$14,700
1,000
3,500
Need to replace/purchase equipment as requested will be
met.
Funding in Internal Service Fund previous years' retained
earnings has been identified.
3. Competitive bidding will be utilized.
Bo
City Council not authorize the appropriation of $19~200 from
the Internal Service Fund previous years' retained earnings to
Utility Line Services capital accounts.
Need to replace/purchase equipment as requested will not
be met.
2. Funding will not be utilized.
3. Competitive bidding is a moot issue.
IV. Recon~endation:
Council authorize appropriation of $19~200 to Utility Line
Services' accounts in accordance with Alternative "A".
Respectfu~ submitted,
W. Robert Herbert
City Manager
WRH:JHP:afm
CC:
City Attorney
Director of Finance
City Manager
ULS Manager
Office of the City Clerk
November 9, 1988
File #60-236-246
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~r. Schlanger:
I am attaching copy of Ordinance No. 29354, amending and reor-
daining certain sections of the 1988-89 Consortium Fund
Appropriations, providing for the appropriation of $50,109.00
representing a grant award received by the Fifth District
~mployment and Training Consortium from the State Department of
Education, i~ connection with administering an Adult Literacy
Project within certain jurisdictions of the Fifth Planning
District, which Ordinance ~Jo. 29354 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, November
7, 1988.
Sincere Iy,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
W. Robert Herbert, City Manager
~r. ,lames D. Ritchie, Director of Human Resources
~is. Carolyn H. Barrett, Administrator, Fifth District
Employment and Training Consortium, 425 West Campbell Avenue,
Roanoke, Virginia 24016
Room456 6/~Jnicipol~3uilciing 215C~urchA',,~,nue SW Roanoke Vlrg~nia24011 (703) 98t-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 1988.
AN ORDINANCE
1988-89 Consortium
emergency.
No. 29354.
to amend and reordain certain sections of the
Fund Appropriations, and providing for an
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 Consortium Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
ApDropriations
Fifth District Employment & Training Consortium- FY89
Adult Literacy Grant (1) ...........................
Revenue
$ 1,145,000
50,109
Fifth District Employment & Training Consortium- FY89
Adult Literacy Grant (2) ...........................
1) Funding Authority (034-054-8971-9990) $ 50 109
2) Adult Literacy '
Grant Revenue (034-034-1234-8975) 50,109
$ 1,145,000
50,109
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
November 7, 1988
Members of Council:
Subject:
Additional Fiscal Year 1989
Funding for the Fifth
District Employment and
Training Consortium
I. Background:
A. Funds are allocated annually for each locality in Virginia to
~ister Adult Literacy Programs through a bid process with the
State. These funds are available to public schools and agencies.
B. Bidders interested must submit letters of intent and complete appli-
~ for each jurisdiction they intend to serve to the Department
of Education, Adult Education Division.
C. Total ~A.c~ion Asainst Poverty (TAP) submitted applica.tions to provide
Adult Literacy training to all eight jurisdictions wzthin the Fifth
Planning District.
The Depar~nent of Education approved funding for TAP to serve
koanoke and Alleghany counties, as well as the cities of Salem,
Covington and Clifton Forge. The three school divisions in
Roanoke City, Craig and Botetourt counties elected to serve their
own designated service area.
II. Current Situation:
~ndin~ for t~.s pro,~ect is contingent upon the Consorti~n agreeing
to receive, ac~znzster and contract the funds to TAP.
..The Private Industry Cot~cil and Policy Board of the Consorti~n have
apv~oved ot this arrangement, which is no different than any other
contractual agreement the agency enters into, with the exception of
the different funding source.
The Consortium has received notification of the grant award frem the
S~ta.te. Departnmnt of Education, in the armmant of ~50~109.00 to
oa~th_Zs~t_.er=~an~Adul.t Li~t.er.ac.y Project, within certain jurisdictions
c~= r.c.ccn r£ar~lD~ OlSErlct.
The City of Roanoke is the grant recipient for Consortium funding.
City Council must appropriate the funding for all grants the Consor-
tium receives.
III. Issues:
A. Progrem Operation
Members of City Council
Page 2
November 7, 1988
CC:
IV.
C. .Timin~
Alternatives:
~0 of Consortil~n fund~-~ --~ .......
~%~an~_e_snanll.s~ a revenue
~ lrector
1. Progran Operation - Planned progr~ns will serve those persons
eligible and the contract will be awarded to the service pro-
vider.
2. ~ - $50,109.00 is available from grantor agency at no
cost to the City.
3. T' '
~ent~e - Iamediate action will allow for program to be imple-
and finalized by required date.
r~vn~a~es~O_~iate $50 109.00 of Consortium fund' and establish
1. Pro, ram Operation - ~Pl,anned pro.grams will not be impl~nented,
and contract will non oe awarae~ to approved agency.
2. ~ondin~ - Not a factor.
3. ~ Any delay will cause the late start up of program and
cause an underexpenditure of available funds.
Reco~ndation:
Approve Alternative A:
A. ro riate $50,109.00 of Consortium fun ' and establish a revenue
~stmma lrector
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of HtmmnResources
November 9, 1988
File #63-24A-25-184-429
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ?Ir. Herbert:
I am attaching copy of Ordinance No. 29357, amending and reor-
daining §22.1-52, Lump sums, and §22.1-71, Lump sums, of the Code
of the City of Roanoke (1979), as amended, to provide that lump
sum payments may be made to disability retirees under certain
circumstances, which Ordinance No. 29357 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, November 7, 1988.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
~FP:ra
~O.
pC:
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court,
305 East Main Street, Salem, Virginia 24153
The ffonorable Jack B. Coulter, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable G. 0. Clemens, Judge, Circuit Court, P. O. Box
1016, Salem, Virginia 24153
The lIonorable Philip Trompeter, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and
Domestic Relations District Court
Room456 MunicipalBuilOing 215 Church Avenue SW Roanoke ~rg~nia24011 (703) 98t-2541
Mr. W. Robert Herbert
November 9, 1988
Page 2
pc:
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
The Honorable Julian H. Raney, Jr. Judge, General District
Court '
The Honorable Diane ~. Strickland, Judge, General District
Court
The Honorable Patsy Testerman, Clerk, Circuit Court
Ms. Patsy ~ussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
The Honorable Donald S. CaldweIl, Commonwealth,s Attorney
Mr. Raymond F. Leven, Pubiic Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, p. 0. Box
13867, Roanoke, Virginia 24037
Mr. F. Wiley Hubbell, Chairman, Board of Trustees, City of
Roanoke Pension Plan, 3712 Peakwood Drive, S. W. Roanoke,
Virginia 24014 '
Mr. John W. Thompson, Buck Consultants, Xerox Centre, 55 West
Monroe Street, Suite 1700, Chicago, Illinois 60603
Mr. Joel M. SchIanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Kenneth S. Cronin, Manager, Personnel Management
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President Supplements, Municipal
Code Corporation, p. 0. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of Noven~er, 1988.
No. 29357.
VIRGINIA,
AN ORDINANCE amending and reordaining ~22.1-52, Lump sums, and
§22.1-71, Lump sums, of the Code of the City of Roanoke (1979), as
amended, to provide that lump sum payments may be made to disability
retirees under certain circumstances; and providing for an emergency.
BE
1.
Code of
and
IT ORDAINED by the Council of the City of Roanoke that:
Section 22.1-52, Lump sums and §22.1-71, Lump sums, of the
the City of Roanoke (1979), as amended, are hereby amended
reordained to read and provide as follows:
$22.1-52. Lump sums.
(a) Monthly benefits of fifty dollars
($50.00) or less shall be paid in the form of
lump sums. Except as provided in subsection
(c), monthly benefits of more than fifty dollars
($50.00) shall not be paid in the form of a lump
sum. Nothwithstanding the above, monthly benefits
of fifty dollars ($50.00) or less whose lump sum
value is above thirty-five hundred dollars
($3,500.00) shall require member consent before
a lump sum is paid. Any beneficiary shall be
required to receive a lump sum distribution of
thirty-five hundred dollars ($3,500.00) or less.
(b) All lump sums shall be based on the pen-
sion benefit guaranty corporation (PBGC) annuity
rates effective on the first day of the calendar
year in which payment is made. If the PBGC uses sex
distinct factors, the PBGC male rates set back one
Fear will be used for males and females.
(c) With the written concurrence of the em-
ployee, monthly benefits payable to an employee who
is retired on a disability retirement allowance may
be paid in the form of a lump sum, by purchase of
one or more annuities or a combination of lump sum
and annuity payments.
$22.1-71. Lump sums.
(a) Monthly benefits of fifty dollars ($50.00)
or less shall be paid in the form of lump sums. Ex-
cept as provided in subsection (c), monthly benefits
of more than fifty dollars ($50.00) sba11 not be
paid in the form of a lump sum. Notwithstanding the
above, monthly benefits of fifty dollars ($50.00)
or less whose lump sum value is above thirty-five
hundred dollars ($3,500.00) shall require member
consent before a lump sum is paid. All benefi-
ciaries as of June 30, 1984 receiving monthly
benefits of fifty dollars ($50.00) or less shall
have an option of receiving alum sum distribution.
Any beneficiary of an allowance beginning on or
after July 1, 1984 shall be required to receive
a lump sum distribution of thirty-five hundred
dollars ($3,500.00) or less.
(b) All lump sums shall be based on the pen-
sion benefit guaranty corporation (PBGC) annuity
rates effective on the first day of the calendar
year in which payment is made. If the PBGC uses sex
distinct factors, the PBGC male rates set back one
year will be used for males and females.
(c) With the written concurrence of the em-
ployee, monthly benefits payable to an employee who
is retired on a disability retirement allowance may
be paid in the form of a lump sum, by purchase of
one or more annuities or a combination of lump sum
and annuity payments.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of ~ne Cirv C~e~:
~ovember 9, 1988
File #63-25-184
Mr. W. Robert lierbert
City Manager
Roanoke, Virginia
Dear ,~lr. Iterbert:
I am attaching copy of Ordinance ~o. 29356, authorizing
appropriate City officials to execute an agreement providing for
the settlement of a Workers' Compensation and disability retire-
ment claim and authorizing the purchase of annuities to provide a
portion of the funding of such agreement, subject to approval of
the Virginia Industrial Co~nission, which Ordinance No. 29356 was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, November 7, 1988.
Sincerely, ~.~_~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Ur. Robert A. Hodges, 2158 I~esvan Drive, N. E., Roanoke,
Virginia 24012
Mr. Chris Caveness, Financial Services l~anager, lfcOonough
Caperton Insurance Group/Davis & Stephenson, P. O. aox 1300,
Roanoke, Virginia 24006
Ms. Elizabeth J. Stewart, Deputy Cotr~t~issianer, Virginia
Industrial Commission, P. O. Box 1794, Richmond, Virginia
23214
l{r. Joel ~. SchIanger, Director of Finance
Room 456 Municipal Building 215 Church Avenue SW Roanoke V]rq~nia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of November, 1988.
No. 29356.
VIRGINIA,
AN ORDINANCE authorizing the appropriate City officials to execute
au agreement providing for the settlement of a Workers' Compensation
and disability retirement claim and authorizing the purchase of annu-
ities to provide a portion of the funding of such agreement, subject
to the approval of the Virginia Industrial Commission; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager and City Clerk
are authorized to execute and attest, respectively, an agreement
with Robert A. Hodges (hereinafter Claimant) to provide for a full and
final settlement of all claims against the City for Workers' Compensa-
tion benefits, disability retirement benefits and any other benefits
of whatever kind or nature. Such agreement shall provide for the
payment of $10,000 to the Claimant, for the purchase of annuities to
provide a total of $1,500.00 per month to the Claimant for life, and
for payment or reimbursement of costs associated with major surgery
caused by his disabling condition. Such agreement shall contain other
terms and conditions deemed appropriate by the City Manager, and such
agreement to be approved by the City Attorney.
2. The City accepts the proposal of McDonough Caperton Insurance
Group/Davis ~ Stephenson and the City's Manager of General Services is
authorized to issue the requisite purchase order to procure from such
firm one annuity for the sum of $117,968.00, such annuity to provide
payments of $1,200.00 per month for life to Claimant, and a second
annuity for the sum of $29,492.00, such annuity to provide payments of
$300.00 per month for life to Claimant. Such annuities shall comply
with the request for proposals issued by the City, and such annuities
shall fund a portion of the settlement agreement authorized herein.
3. The settlement agreement and annuity purchases authorized
herein are expressly contingent on approval by the Virginia Industrial
Commission of a Joint Petition for Compromise Settlement of any and
all claims of Claimant against the City under the Workers' Compensa-
tion Act, disability retirement plan of the City and otherwise.
cipal
shall
In order to provide for the usual daily operation of the muni-
government, an emergency is deemed to exist, and this ordinance
be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the Cir:/Clerk
November 9, 1988
File #60-63-58-184
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Ur. Schlanger:
I am attaching copy of Ordinance No. 29355, amending and ,eor-
daining certain sections of the 1988-89 General Fund
Appropriations, providing for the transfer of $78,730.00 from the
General Fund Balance designated for insurance claims to Workers'
Compensation Wages, in connection with the structured settlement
of a Worker's Compensation claim, including job related disabi-
lity retirement benefits, which Ordinance No. 29355 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, November 7, 1988.
SincereIy,~ ~ __~. /~~
Mary F. Parker, CMC
City Clerk
~FP: ra
Enco
pc:
Mr. W. Robert Herbert, City Manager
~4r. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Kenneth S. Cronin, Manage~, Personnel Management
and
Room 456 Municipol Building 215 C~urch Avenue SW Roanoke V~rg~nta 240tt (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of November, 1988.
No. 29355.
AN ORDINANCE to amend and reordain
1988-89 General Fund Appropriations,
VIRGINIA,
certain sections of the
and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the C6uncil of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
ApproDriations
Nondepartmental
Residual Fringe Benefits
Fund Balance
Designated
for Insurance Claims (2) .................
1) Workers Compensa-
tion Wages
2) Designated for
Ins. Claims
(001-004-9110-1135) $ 78,730
(001-3325) $(78,730)
$11,199,575
1,145,730
$ 771,770
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
~Nov'~mber 7, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Structured Settlement of a Workers' Compensation Claim
Including Job Related Disability Retirement Benefits.
I. BACKGROUND:
Virginia Workers' Compensation Act, Sec. 65.1-47.1,
provides for the presumption as to death or disability
from hypertension or heart disease for police officers,
fire fighters, and deputy sheriffs. Sec. 65.1-54
allows entitlement of 66-2/3% benefits of average
weekly wages during periods of full incapacitation.
Claimant, born in 1944, sustained a heart attack in
October, 1987 while in his capacity as a Senior Police
Officer. Full job related disability was granted by
Roanoke City Employees' Supplemental Retirement System
in December, 1987.
Ce
Potential liabilities of this claim, to be paid from
Workers' Compensation Act and City's Pension Plan, are
estimated to be the following cumulative amounts:
1. $184,341 under remaining workers' compensation
benefits (until May, 1997).
2. $332,588 by age 60.
3. $530,250 by age 70.
De
Annuities to provide guaranteed monthly payments to
workers' compensation claimants are available through
insurance companies. Claimant will agree to waive all
claims under the Workers' Compensation Act and City
Pension Plan in lieu of guaranteed annuity payments.
Ee
Workers' Compensation claims, for FY 88-89 are budgeted
$300,000 for compensation and $300,000 for medical
payments.
Fo
Current unfunded liabilities for cases which are
subject to provisions of 65.1-47 of the Workers'
Compensation Act is estimated at 2.6 million dollars
(effects upon the retirement system are not included).
II. CURRENT SITUATION:
A. Bid proposals for annuities were developed and sent to
twenty-three (23) insurance firms.
~unorable Mayor and City Council
November 7, 1988
Page 2
II. CURRENT SITUATION (CONTINUED):
Request for proposals requires pricing for two
annuities, one for $1,200.00 compensation and one for
$300.00 medical expense, each to be paid to the
claimant on a monthly basis for life.
Request for proposals were to be submitted by 2:00
p.m., October 31, 1988 in the Office of General
Services.
Costs incurred by the City from any single claim may
exceed $500,000 in total from compensation, medical
expenses under workers' compensation, and benefits
entitlement from the City of Roanoke Pension Plan.
Roanoke City Code, Sec. 22.1-52. Lump Sums and Sec.
22.1-71. Lump Sums., currently limits lump sum payments
for retirement benefits to those who are entitled to
monthly benefits of fifty dollars ($50.00) or less.
III. ISSUES:
A. Cost of claim.
B. Compliance with specifications.
C. Funding.
IV. ALTERNATIVES:
A. Council,
Authorize an a~reement with claimant, subject to
final approval by the Virginia Industrial
Commission. The agreement will provide for two (2)
annuities as set forth in next section, payment of
$10,000 lump sum, and continued obligation of the
City to pay for major surgery required by
disability. Claimant will agree to waive all claim
under Workers' Compensation Act and City Retirement
System. Agreement to be approved by the City
Attorney.
Approve the purchase of annuities from McDonough
Caperton Insurance Group/Davis & Stephenson in the
amount of $147,460.00 to provide guaranteed monthly
payments of $1,200.00 and $300.00 for ten years,
and thereafter, for as long as the claimant shall
live.
~unorable Mayor and City Council
November 7, 1988
Page 3
IV. ALTERNATIVES (CONTINUED):
3. Amend City Code Sec. 22.1-52 and 22.1-71.
Cost of claim would be fixed at $157,460.00,
resulting in a better overall control of this
liability.
Compliance with specifications annuity carriers
must meet financial ratings of no less than an
A+ rating as listed by the A.M. Best Company,
an industry recognized rating service.
Funding of the annuities and lump sum amounts
would be provided in equal shares by the City
Pension Plan of $78,730 and through the Self
Insured Liability Retention Fund of $78,730
maintained by the City.
Reject all proposals. Claimant would continue to
receive benefits as entitled under the Virginia
Workers' Compensation Act and when applicable, the City
Pension Plan.
Cost of claim the City would incur an estimated
annual cost of $21,476.00 excluding any major
surgery expense which may be required. The City
would lose the potential savings of $150,000 should
the claimant reach age 60 and $350,000 by age 70.
2. Compliance with specifications would not be a
factor in this alternative.
Funding would continue to be paid from the expense
fund for workers' compensation claims without a
fixed cost of the claim.
V. RECOMMENDATION:
Council take the following actions:
Authorize agreement and annuity purchase as set forth
in IV A and amend City Code section 22.1-52 and 22.1-71
to provide for this type of lump sum payment under
disability retirement system.
R~norable Mayor and City Council
November 7, 1988
Page 4
V. RECOMMENDATION (CONTINUED):
Appropriate $78,730 from the General Fund Balance
designated for insurance claims to account number
001-004-9110-1135, Workers' Compensation Wages.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:ewb
cc: Wil C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
C~ce of ~e C~W Cle~
November 9, 1988
Fiie #68-277-247
Mr. Wo Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching
tion of funds,
Inc., to fund
the City, which Ordinance
of the City of Roanoke
November 7, 1988.
copy of Ordinance No. 29358,
in the amount of $40,000.00,
authorizing a dona-
to Downtown Roanoke,
a portion of a study of the Downtown North area of
No. 29358 was adopted by the Council
at a regular meeting held on ~4onday,
Sincerely,
Nary F. Parker, C~,fC
City Clerk
MFP: ra
pc:
Mr. Robert W. Hooper, Executive Director, Downtown Roanoke,
Inc., 410 First Street, S. W., Roanoke, Virginia 24011
Mr. Joel M. SchIanger, Director of Finance
Mr. Brian J. Wishneff, Chief of Economic Development
Room 456 MuniciDal Building 215 C'~urch Avenue SW Roanoke Virginia 240t 1 (703) 981-254.1
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of November, 1988.
No. 29358.
A RESOLUTION authorizing a donation of funds
Inc. to fund a portion of a study of
City.
VIRGINIA,
to Downtown Roanoke,
the Downtown North area of the
WHEREAS, Downtown North, an area bounded generally by Wells Avenue
on the northerly side, by Interstate 581 on the easterly side, by
Campbell Avenue on the southerly side and by First Street, N. W. and
Second Street, S. W. on the westerly side, is an area which is a vital
part of the downtown section of the City;
WHEREAS, a number of important public and private facilities or
structures, including a Trade and Convention Center, will or may be
located in Downtown North area;
WHEREAS, it is important for the future growth of the City that
this area be studied to determine the best location of facilities and
best use of the area;
WHEREAS, Downtown Roanoke, Inc., a non-profit organization, has
agreed to conduct a study of the Downtown North area;
NOW THEREFORE BE IT RESOLVED by the Council of the City of
Roanoke that the City donates the sum of $40,000.00 to Downtown
Roanoke, Inc. to be used for part of the funding of the study to be
conducted of Downtown North.
ATTEST:
City Clerk.
November 7, 1988
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Master Plan for Downtown North
I. Background:
Trade and Convention Center Task Force has been studying,
among other things, location for the Trade and Convention
Center, questions related to financing and operation of the
center.
Bo
Norfolk Southern Corporation, Dominion Bankshares among others
have been studying their future office needs.
Henry Street plans as well as Music Center plans have been
studied independently.
Do
First Street Bridge/Gainsboro Road/Wells Avenun road planning
project has been going on independently.
II. Current Situation
ao
Need for communication and coordination through a joint effort
to prepare a master plan for the entire 17 acre area in the
northern part of downtown has become important in order to
produce a plan that is in the best interest of the community
as a whole.
Bo
City of Roanoke has been requested to support this maste~~
development plan in cooperation with the Norfolk Southern
Corporation and Dominion Bankshares Corporation. The City has
been asked to contribute $40,000 towards this plan, or
one-third of its cost. Funding is available in the Civic
Center fund account, Trade and Convention Center Study.
RTKL, an urban design firm out of Baltimore, Maryland has been
selected by Downtown Roanoke, Inc., who will be the
contracting agent for this Master Plan.
Members of Council
November 7, 1988
Page 2
III. Recommendation
ao
City Council approve a contribution to Downtown Roanoke, Inc.
of $40,000 to contribute towards the Master Plan for the
northern part of downtown.
Bo
Funding is available in the Civic Center Fund in the Trade and
Convention Center Study account, previously appropriated for
this purpose.
WRH/BJW:kds
cc:
Respectfully submitted:
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Administration and Public Safety
Chief of Economic Development
Robert W. Hooper, Executive Director, Downtown Roanoke, Inc.
November 7, 1988
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Master Plan for Downtown North
Please reserve space on Monday's agenda for a report on the above-
referenced matter.
WRH/kds
Respectfully submitted,
W. Robert Herbert
City Manager
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
November 4, 1988
Mary F. Parker, City Clerk
William X Parsons, Assistant City Attorney
Disclosure under Virginia Code $2.1-639.14.G.
In accordance with $2.1-639.14.G. of the Code of
Virginia (1950), as amended, attached please find disclosure
statements to be filed on behalf of Mayor Taylor, Vice-Mayor
Fitzpatrick and Councilmember Trout. These statements are
submitted in regard to the proposed donation of funds to
Downtown Roanoke. Inc., which is scheduled for Council
action on Monday, November 7, 1988.
As provided in the above-referenced State Code section,
these declarations are to be retained and made available for
public inspection for a period of five years from the date
of filing.
Please feel free to contact me if you should have any
questions about this matter.
WXP:ps
Attachment
cc: Wilburn C. Dibling, Jr., City Attorney
Pursuant to §$2.1-639.11A and 2.1-639.14 G of the Code
of Virginia, I hereby disclose that I have a personal interest
in the transaction whereby the City will donate funds to Down-
town Roanoke, Inc. because I am a member of the Board of Directors
.z A/./~. which is in the area to be
studied by Downtown Roanoke, Inc.; that I am a member of a
group, the members of which are affected by the transaction; and
that I am able to participate in the transaction fairly, objec-
tively and in the public interest.
Pursuant to §§2.1-639.11A and 2.1-639.14 G of the Code
of Virginia, I hereby disclose that I have a personal interest
in the transaction whereby the City will donate funds to Down-
town Roanoke, Inc. because I am employed by ~ ~a*~$~.~f~r~
which is in the area to be studied by Downtown Roanoke, Inc.;
that I am a member of a group, the members of which are affected
by the transaction; and that I am able to participate in the
transaction fairly, objectively and in the public interest.
Pursuant to §§2.1-639.11 A and 2.1-639.14 G of the Code
of Virginia, I hereby disclose that I have a personal interest
in the transaction whereby the City will donate funds to Down-
town Roanoke, Inc. because I am receiving retirement benefits
from ~/~f~/~ SO~rm ~/-.~.~ which is in the area to
be studied by Downtown Roanoke, Inc.; that I am a member of a
group, the members of which are affected by the transaction; and
that I am able to participate in the transaction fairly, objec-
tively and in the public interest.
O~ce ~ ~h~ CiW Cle~
November 9, 1988
File #472
International Salt Company
Abington Executive Park
Clarks Summit, Pennsylvania
18411
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29359, accepting your bid to
furnish 1,000 tons, more or less, of deicing salt to the City of
~oanoke at a unit price of ~41.27 per ton, which Ordinance No.
29359 was adopted by the Council of the City of Roanoke
regular meeting held on ~4onday, November 7, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
at a
~4FP: ra
pc: Mr. W. Robert Herbert, City Manager
~r. William F. Clark, Director of Public Works
Air. WiiIiam L. Stuart, Manager, Street Maintenance
Mr. D. Darwin Roupe, Manager, General Services
Room 456 Municipal Building 215 Church Avenue SW P,c~noke V~rg~nia 24011 (703) 981-2541
or, ce of ~e City Cler~
November 9, 1988
File #472-410
Cargill, Inc.
Bulk Deicing Sales
191 Portland Point Road
Drawer "B"
Lansing, New York 14882
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29359, accepting the bid of
International Salt Company to furnish 1,000 tons, more or less,
of deicing salt to the City of Roanoke at a unit price of $41.27
per ton, which Ordinance No. 29359 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, November
7, 1988.
On behalf of the Members of City Council, I would like to express
appreciation for submitting your bid on deicing salt.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room 456 Municipal BuilOing 215 Church A',,~nue SW Roanoke V~rD~nia 24011 (703) 981-2,~1.1
Office of rh~ City Cl~rk
November 9, 1988
File #472-410
Morton Salt Division
Ice Control Department
110 North Wacker Drive
Chicago, Illinois 60606
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29359, accepting the bid of
International Salt Company to furnish 1,000 tons, more or less,
of deicing salt to the City of Roanoke at a unit price of $41.27
per ton, which Ordinance Mo. 29359 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, November
7, 1988.
On behalf of the Members of City Council, I would [ike to express
appreciation for submitting your bid on deicing salt.
Sincereiy, ~'~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municipal Building 215 Ohurch Avenue SW Roanoke V~rg~nia 24011 (703) 981-2541
Office of the Ci~, Cle~
November 9, 1988
File #472-410
Domtar Industries, Inc.
Sifto Salt Division
4825 North Scott Street
Schiller Park, illinois
60176-1354
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29359, accepting the bid of
International Salt Company to furnish 1,000 tons, more or less,
of deicing salt to the City of Roanoke at a unit price of $41.27
per ton, which Ordinance No.. 29359 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, November
7, 1988.
On behalf of the Members of City Council, I would like to express
appreciation for submitting your bid on deicing salt.
Sincerely,
Mary F. Parker, CMC
City Clerk
.~FP: r a
Enc.
Room456 MunicipalBuildincj 215 Church Avenue SW I~x:~noke ~r§~nia24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of Noveraber, 1988.
No. 29359.
VIRGINIA,
AN ORDINANCE accepting a bid for furnishing deicing salt to
the City; rejecting other bids; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of International Salt Company to furnish 1,000
tons, more or less, of deicing salt to the City at a unit price
of $41.27 per ton, is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders
for the above-mentioned deicing salt in such amounts as may be
needed by the City, said purchase orders to be made and filled in
accordance with the City's specifications, the bidder's proposal
made therefor and in accordance with this ordinance.
3. Any and all other bids made to the City for the supply
of deicing salt are hereby REJECTED, and the City Clerk is
directed to so notify each said bidder and to express to each the
City's appreciation for its bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
November 7, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS ON DEICING SALT
BID NUMBER 88-10-37
I concur in the bid committee's recommendation for the
purchase of deicing salt.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DDR/klm
cc: City Attorney
Director of Finance
Roanoke, Virginia
November 7, 1988
II.
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS ON DEICING SALT
BID NUMBER 88-10-37
I. BACKGROUND
A. Deicing Salt is necessary to provide for a
successful snow and ice removal program.
B. October 12, 1988, Request for Quotations were sent
to Nine (9) firms on the City's current bid list
for deicing salt.
Ce
E. Four (4) responses were received.
of bids received £s attached.
Current Situation
October 26, 1988, bids were received, after due
and proper advertisement. All bids so received
were publicly opened and read at 2:00 p.m., in the
Office of the Manager of General Services.
Bid specifications require price to remain firm
until March 31, 1989.
A tabulation
Ail bids received were evaluated in a consistent
manner by representatives of the following
departments.
Public Works
Street Maintenance
General Services
The lowest bid meeting specification is submitted
by International Salt Company for the amount of
$41.27 per ton delivered.
Honorable Mayor and City Council
Page 2
III.Issues
A. Need
IV.
B. Compliance with Specifications
C. Fund Availability
Alternatives
Council award the bid for Deicing Salt to
International Salt Company to subply the City 1000
tons, more or less, for the amount of $41 27 per
ton delivered. '
Need - deicing salt is necessary for a
successful snow and ice removal program.
Compliance with Specifications - all bids
received met required specifications.
Fund Availability - funds are designated in FY
'88 -'89, Snow Removal account number
001-052-4140-2045, to provide for the
purchase of deicing salt for the total amount
of $41,270.00.
B. Reject all bids.
Need - deicing salt would not be available for
removal of snow and ice from City Streets.
Compliance with specifications - would not be
an issue with this alternative.
Fund Availability - budgeted funds designated
for snow and ice removal would not be
extended.
Honorable Mayor and City Council
Page 3
V. Recommendation
Council concur with Alternative "A", award the
bid, to furnish and deliver 1000 tons, more or
of deicing salt, to International Salt Company,
the total amount of $41,270.00 and reject all
other bids.
less,
for
Chairman:
Respectfully submitted,
'William F. Clark
i~lliam L. Stuart
D. Darwin Roupe
GCS/DDR/klm
cc: City Attorney
Director of Finance
_ ~EI~ARTM£NT OF FINANCE
November 7, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the
month of September, 1988.
JMS/kp
CON'1' I'~GEI~Y='¥
A8 OF $~'Z'gl,~]~ 30,, 1988
General Contingency:
Balance July 1, 1988
Economic Development
Economic Development
Economic Development
Social Services
Health Department
Health Department
Contributions
Social Services
Jail
Advertising
Advertising
Trinkle Property Option
Local Match
Equipment
Equipment
Christmas Decorations
Local Match
Local Match
$ 412,097
1,700)
4,667)
3,000)
16,344)
4,495)
1,847)
25,000)
6,402)
1,200)
$ 347,442
Maintenance of Fixed Assets Contingency:
Balance July 1, 1988
200,000
Equipment Replacement Contingency:
Balance July 1, 1988
600,000
Total Contingency Balance $1,147,442
CITY OF ROANOI~, VIRGINIA
GENERAL FUND
STATI~II~ OF ~
General Property Taxes .
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue Fr~m Use of Mc~ey
~ducation
Gove~ .,~nt
fharges for Current Services
Non-Revenue Receipts
Intmrnal Services
Total
July 1~.30 July 1-S~t.]0 19~-87 1987-88
$ 6,106,271 $ 6,497,043 6.40%
4,090,255 5,040,123 23.22%
112,881 138,886 23.04%
127,282 155,376 22.07%
$ 40,962,775 15.86%
32,867,964 15.33%
428,500 32.41%
497,000 31.26%
243,165 153,535
5,847,554 5,538,735
2,514,631 2,426,021
36.86%)
5.28%)
3.52%)
1,200,500 12.79%
30,498,833 18.16%
21,825,435 11.12%
177,437 58,959
415,414 536,984
4,044) ( 3,905)
311,765 233,190
66.77%) 27,000 218.37%
29.26% 1,781,788 30.14%
- 603,856
25.20%) 1,494,300 15.61%
$ 19,942,611 $ 20,774,947
4.17% $132,187,951
15.72%
CITY OF ROANOKE, VIRGINIA
GENERAL FUI~D
STAT~4I~T OF EXPENDITURES AND ENCII~LqANCES
General ~
Judicial 2k~ninistraticn
Public Safety
Public Works
Health and Welfare
Cultural
C~munity Dev~lqunent
~ucation
Eebt Service
Non-Depart~_ntal
Total
19~6-87 19~7-88 c~ ~ ~] ~ce 2~cms ~] {~m~d
$ 1,823,934 $ 2,122,194 16.35% $ 5,643,439 $ 7,765,633 27.33%
626,556 711,007 13.48% 2,116,060 2,827,067 25.15%
5,550,151 6,167,170 11.12% 17,450,777 23,617,947 26.11%
5,237,228 6,234,197 19.04% 11,496,776 17,730,973 35.16%
2,408,056 3,070,700 27.52% 8,178,054 11,248,754 27.30%
926,470 983,308 6.13% 2,184,111 3,167,419 31.04%
354,293 424,568 19.84% 641,818 1,066,386 39.81%
9,757,815 9,964,672 2.12% 47,034,290 56,998,962 17.48%
3,807,305 3,764,943 (1.11%) 4,747,471 8,512,414 44.23%
328,948 416,660 26.66% 2,303,623 2,720,283 15.32%
$ 30,820,756 $ 33,859,419 9.86% $101,796,419 $135,655,838 24.96%
CAPITAL PROJECTS FUND STATemENT
OF EXP~DITuKES, ENCU~ANCES AND
UNENCUmbERED APPROPRIATIO~S SG~ARY AS OF SEI-r]m~ER 30, ~988
Mass Transit
Facilities
Str~s and Brid~es
Sanitation Pro~=cts
Traffic ~. and
Comunicatic~
ture Pro~cts
Reserve
$13,016,881 $ 101,396 $13,118,277
3,883,717 5,610,040 9,493,757
2,114,161 - 2,114,161
1,510,708 - 1,510,708
9,005,294 1,187,342 10,192,636
10,731,321 10,731,321
1,387,872 1,387,872
1,133,046 200,000 1,333,046
2,969,073 5,204,264 8,173,337
to D~te ~l~ce ~ ~l~-x~
$12,268,789 $ 849,488 $ 458,529 $ 390,959
3,527,372 5,966,385 217,360 5,749,025
1,953,740 160,421 133,178 27,243
1,510,707 1 - 1
8,159,228 2,033,408 809,381 1,224,027
8,872,088 1,859,233 1,225,973 633,260
753,729 634,143 84,112 550,031
930,980 402,066 132,045 270,021
- 8,173,337 8,173,337
~ Cap±tal
Pro~cts Fund $45,752,073 $12,303,042 $58,055,115 $37,976,633 $20,078,482 $ 3,060,578 $17,017,904
CITY OF ROANOKE N~'l'~ FUND
FOR 'l'~L~ 3 HObrr~ B~IDED S~]~t 30, 1988
O~erating Revenue=
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
1988
$ 281,877
395,028
29,242
16,667
315,754
134,835
1,173,403
206,941
280,359
115,344
48,209
650,853
522,550
167,668
354,882
42,112
1,238
355
1,400
45,105
399,987
4,567
4,567
1987
266,899
398,515
27,434
11,835
263,968
88,833
1,057,484
193,792
219,699
109,284
43,033
565,808
49],676
153,491
338,185
31,307
1,588
287
1,855
35,037
373,222
6,917
6,917
Net Income $ 395,420 $ 366,305
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Water - New Service, Hyd., Lines
Water - Unidentified Plant Replacement
Water - Fire Hydrants
Water Maintenance - Painting
FY 86 Project Design
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 146,537
51,924
8,412
214
12,103
219,190
12,103
$ 207,087
NOTE: Some of these projects are continued from FY87 and FY88 with inception
to date totals.
CITY OF ROANOKE
S~AGE TREATMENT FUND
C~MPA~ATIVE INCOME STAT~f~T
FOR 'ru~ 3 MONTHS E~DED SEPT]~BER 38,1988
Operating Revenue=
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income (Loss) Before Depreciation
Less= Depreciation
Operating (Loss) Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
1988
$1,070,661
136,41].
52,176
176,235
10,915
26,513
3,607
1,476,518
320,627
1,182,499
1,503,126
26,608)
226,921
253,529)
55,664
5,325
1,341
62,330
191,199)
25,673
25,673
1987
$1,064,235
173,681
61,228
320,666
13,889
37,212
1,984
1,672,895
296,462
1,013,071
1,309,533
363,362
223,660
139,702
72,963
3,988
],897
78,848
218,550
30,309
30,309
Net Income (Loss) $( 216,872) $ 188,241
Capital Outlay Not Included in Operating Expenses:
Project
S.T.P. Flood Relief
Williamson Road West Sewer Project
FY86 Projects Design
Mud Lick Sewer - Land Purchase
S.T.P. Land Acquisition
Williamson Road East Sewer Ph I, Cont II
Blue Hills Drive Ext. @ RCIT
Fine Mesh Screens
Williamson Road Storm Drain Ph 2, Cont IIA
Norwood Sanitary Sewer Replacement
Williamson Road Storm Drain Ph 2, Cont IIB
Chip Drive, NE @ RCIT
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 609,930
45,900
22,074
795,147
15,801
379,298
23,643
42,540
274,337
163,964
134,219
4,875
2,511,728
],912,797
$ 598,931
NO~: Some of these projects are continued from FY87 and FY88 with inception
to date totals.
ROANOKE R~GIOHAL AIRPORT C~ISSION
C~PARAT1-FE INCfkME STATEMenT
FOR Tlil~ 3 ~ONT]]S ~D~D S~;T~]~ 30, 1988
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
-Interest Expense
Total Non-Operating Expenses
Net Income
1988
$ 105,624
39,062
53,741
6,943
6,427
393,976
12,263
23,541
641,577
135,335
316,303
451,638
189,939
132,~68
57,171
18,525
18,525
75,696
26,541
26,541
$ 49,155
1987
$ 104,773
42,270
53,192
7,437
6,123
386,248
9,958
10,291
620,292
111,844
317,696
429,540
190,752
145,059
45,693
41,578
41,578
87,271
27,544
27,544
$ 59,727
ROANOKE REGIONAL
AIRPORT C0~9~I SSION
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Other Equipment
Paint Hangars
Unidentified Construction
Repaint R/W & T/W Markings
Roof Repairs - Replacement
AIP #01
Terminal Bldg. Additions/Alterations
Noise Protection and Soundproofing
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 10,547
38,307
2,000
630
100
269,712
9,503,179
50,262
9,864,190
6,968,085
$2,896,105
NOTE: Some of these projects are continued from FY87 and FY88 with inception
to date totals.
CITY OF ROANOKE
CMC C~wr~K FUND
COMPARATIVE ~ STAT]~T
FOR 'r~ 3 MONTHS ENDED SEI~T~4BBR 30, 1988
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative:
Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
-Total Non-Operating Income
1988
$ 74,032
5,320
20,119
640
15,223
24,077
139,411
137,560
129,917
129,404
14,174
1,178
412,233
( 272,822)
80,733
353,555)
12,672
1,151
13,823
1987
$ 65,771
10,014
31,393
785
27,346
21,188
156,497
123,238
72,141
148,755
16,325
4,282
364,741
( 208,244)
72,309
280,553)
14,069
1,762
15,831
Net (Loss) $( 339,73~2) $( 264,722)
CONlI~mu~
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Steps on Terrace and Handicap Ramp
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 26,569
23,916
50,485
15,726
$ 34,759
NOTE: Some of these projects are continued from FY87 and FY88 with inception to
date totals.
CITY OF ROANOKE
II~rm~AL SERVICE FUl~D
C(~A~A?IV~ II~(~E S?A?]~]~
FOR 'l'~u~ 3 MOI~IqIS ENDED SEI~I'~ER 30, 1988
Operating Revenue: 1988
Charges for Services $1,595,580
Total Operating Revenue 1,595,580
Less: Operating Exp. Before Depreciation
Personal Services 964,862
Operating Expenses 487,398
Total Operating Expenses Before Depreciation 1,452,260
Operating Income (Loss) Before Depreciation 143,320
Less: Depreciation 154,507
Operating Income (Loss) ( 11,187)
Add: Non-Operating Income
Interest on Investments 15,i25
Total Non-Operating Income 15,125
$ 3,938
Net Income (Loss)
1987
$1,464,689
1,464,689
909,018
514,185
1,423,203
41,486
111,027
69,541)
17,688
17,688
$( 51,853)
Capital Outlay Not Included in Operating Expenses:
Pro~ect
CIS - Other Equipment
Motor Vehicular Maintenance - Furniture and Equipment
Utility Line Service - Furniture & Equipment
Utility Line Service - Land Purchase
~ear to Date
Expenditures
$ 60,102
942
546
155
Total
$ 61,745
CITY OF ROANOKE, VIRGINIA
CITY TREASUREA'S OFFICE
GENERAL STATENENT OF ACCOUNTABILITY
FOR MONTH ENBEB SEPTEMBER 30, 1988
TO THE DIRECTOR OF FINANCE:
~ENEDAL STATEMENT OF ACCOUNTABILITY OF THE CITY TAEASUBER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS DF SAID CITf THE MONTH ENDED SEPTEMBER 30, 1988
FUND BALANCE AT RECEIPTS DISBURSEMENTB BALANCE AT BALANCE AT
AUG 31, 1988 SEPT 90, lg88 SEPT 30, 19BT
GENERAL ~8,395,781 57 51t~9~8~991 38 $1t,113,550.57 K9,i81,288 33 $6,636,~89 97
CAPITAL ~lB,687,726 27 5879,709 90 $678,809 88 $18,294,126.85 $80,908,255 ~8
DEBT SERUICE $416,849.10 $559,940 06 $583,387 5A $~82,8§1.62 59,818 38
WATER $B,280,236 93 $404,750 49 $3O5,386.36 $8,372,101.06 $I,999,~66 46
SEWAGE TREA~MEHT $8,305,345 g4 5546,548.48 5652,783 83 s2,599,154 89 $4~344,869 B1
AIRPORT $1,386,60849 $1,277,54983 $1,464,899 62 $1,199,559.07 $5:096,765 55
CIVIC CENTER $642,757.~9 ~54,094 94 S158,553 BB $538,299 B1 $655,099.31
INTERNAL SERVICE 5990,317 77 $671,084 49 $568,I68.99 $I,099~673 27 5~,011~978
PAYROLL (13,806,009 63) $7,763,893 o3 s8,740,891.45 l$4,I8],507 40) ($1,303,911 7&)
PbBLZC ASSISTANCE ($303,4~B 1O) $3!3,047 08 $982 707 ]6 ($316,088 18) $13,~48 82
~IFTH DIST CONSDDT!UM ($157,401 75) $24A,70~,~1 $24T,BA8 47 $160,545.~1) 556,120 39
GRANT PROGRAM5 (5388,695 ~5/ $418,076 94 5488,830 78 ($447,889 19)
','OT4L 53:,495,8~4.~3 $84,q9!,885 83 K85,BSI,B[7.5A $90,726 163.02 $38,868,540 Ol
i HEREBY CEDTZFY THAT tHE FOREGOING ZS A TRUE iTATEM£HT OF MY ACCOOHTF, DiLITY TO THE CiTy OF
RDANOEE, dI~GZHIA, FOR THE FUNg5 OF THE VHRIOU5 AC[OUNT5 THEREOF FOB THE ~ONT3 ENDIMG
~EF'TE~BER 30, 19~8 1HAF 5AID FOREGOING;
CERTIFICATES
CASH OF DEPOSITS
UNITED STATES
SECUPETI85 TOTALS
CASH IH H~ND
[ASH IN DDHIJION BANK
INVESTMENTS ACQUIKEU FROM CCHPETITIVE F, ROPOSAL~:
D~MINION BANK
CGLONIAL AMERICAN NATIONAL BANK
5BURAN DANK
CREDTAR BA~K
SIGNET DANK.
VENTRAL FIDELITY
$1,343,048
$393,114 OB
$13,J00,000.00 ~IB,000,DOO QO
5~,O00,JO0.O0 $6,000 000 O0
~4,000,OOO.O0
$6,~00,000 O0 $6,000,000 OD
TCTAL5 $1,736,163.08 s83,000,000.00 $6 D,tO,O00.O0 S30,73&,163 OB
DATE DCTDBER ~D~ I988
ROANOKE CITY T~EASURER
CITY OF ROANOKE PENSION PLAN
STATEt4]~T OF RE~'E~U~ AND EXP]~ISES
FO~ Tu~ 3 MONTHS ENDED SEPTEMB~ 30, 1988
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1988
$ 804,424
392,341
123,453
58,367
$ 1,378,585
1987
$ 930,688
337,490
843,571
62,008
$ 2,173,757
EXPENSES
Pension Payments
Commissions
Active Service Death Benefit
Expense from Bond Premium Amortization
Insurance Expense
Administrative Expense
Total Expenses
$ 1,177,354
69,323
9,4]2
1,256;089
$ 1,011,964
181
67,245
1,413
765
1,081,568
Net Income Year to Date $ 122,496 $ 1,092,189
ClT~ OF ROANOKE PE~SIO~ pLAN
BALANCE S--K~P
AS OF SEFT~BER 30, 1988
ASSES
Cash
Investments:
(market value - 1988 $90,721,764 and
1987 $88,824,008)
Prepaid Expenses
Total Assets
1988 1987
$ 369 $ 197
86,748,089
$86,748,458
80,601,910
3,767
$80,605,874
L?ABILITIES AND FUND BALANCE
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$86,625,962
122,496
86,748,458
$86,748,458
$79,513,685
1,092,189
80,605,874
$80,605,874
Office oft'he Ci,'¥C~er~
November 9, 1988
File #60-236-304
Mr. Joel Ri. SchIanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29360, amending and reor-
daining certain sections of the 1988-89 Grant Fund
Appropriations, providing for the close-out of Youth Services
Grant 87-I-8, and also providing certain appropriation aad reve-
nue adjustments therefor, which Ordinance No. 29360 was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, November 7, 1988.
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr.
~s.
Ms.
W. Robert Herbert, City Manager
Mario~ V. Crenshaw, Youth Planner
Marie T. Pontius, G.ants Monitoring Administrator
Room 456 Municipal Builcling 215 Church Avenu~ SW Roanoke 'virginia 2401 t (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 1988.
No. 29360.
AN ORDINANCE to amend and reordain certain sections of the
1988-89 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the city of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Health and Welfare
Youth Services Grant 87-I-8
(1-9) ...................
$ 301,821
46,140
Revenue
Health and Welfare
Youth Services Grant 87-I-8 (10-11) .................
1) Reg. Employee Wages
2) ICMA
3) FICA
4) Hosp. Insurance
5) Life Insurance
6) Termination Leave
Wages
7) Management Services
8) Telephone
9)' Admin. Supplies
(035-052-8824-1002) $
(035-052-8824-1115)
(035-052-8824-1120)
(035-052-8824-1125)
(035-052-8824-1130)
(035-052-8824-1150
(035-052-8824-7015
(035-052-8824-2020
(035-052-8824-2030
10) State Grant Revenue (R035-035-1234-7007
il) Local Match (R035-035-1234-7008
445)
35
23
44)
14
252
101
225)
87)
116)
260)
$ 301,821
46,140
BE IT FURTHER ORDAINED that,
Ordinance shall be in effect from its
an emergency existing,
passage.
ATTEST:
this
City Clerk.
CITY OF RO*NOKE, VA,
November 7, 1988
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Close-out of Youth Services Grant 87-I-8
The Youth Services Grant 87-I-8 ended on June 30, 1988.
Funding and expenditures for this grant were as follows:
Funding
Expenditures
Unexpended
State Local
$36,516.00 $10,000.00
36,400~00 9~740.00
$ 116.00 $ 260.00
Total
$46,516.00
46,140.00
$ 376.00
The total appropriation for this grant was $46,516.00.
Actual funding received was $46,516.00 and total expenditures were
$46,140.00. Of funds received, $116.00 in State funds remain
unspent and will be returned to the State. The unspent amount of
local funds of $260.00 will be returned to the General Fund.
The
planning and program
programs. The Office
Board have developed
programs and agencies.
agencies benefits the
and programs.
Youth Services Grant provides the coordinated
implementation of local youth-serving
on Youth and the Youth Services Citizens
relationships with other youth-serving
Coordination and cooperation between these
youth of Roanoke with improved activities
Honorable Mayor and Members
Page 2
November 7, 1988
of City Council
Recon~endations:
A. Grant may now be closed.
B. Unexpended State funds of $116.00 be returned to the State.
C. Unexpended local funds of $260.00 be returned to the General
Fund.
D. The following appropriation and revenue adjustments be
enacted:
6
7
8
9
(10
(11
Regular Employee Wages
I.C.M.A.
F.I.C.A.
Hospitalization Ins.
Life Insurance
Termination Leave Wages
Management Services
Telephone
Administrative Supplies
State Grant Revenue
Local Match
(035-052-8824-1002
035-052-8824-1115
035-052-8824-1120
035-052-8824-1125
035-052-8824-1130
035-052-8824-1150
035-052-8824-7015
035-052-8824-2020
035-052-8824-2030
035-052-8824-7007
035-052-8824-7008
$(445
35
23
44
14
252
101
(225
( 87
(116
(260
~ce
' JMS:dp
Off~ce of ~e Ci~, Cier~
November 9, 1988
File #54-237
Mr. G. Andrew Moser
U. S. Fish & Wildlife Service
1825 Virginia Street
AnnapoIis, Maryiand 21401
Dear Mr. Moser:
I am enclosing copy of Resolution No. 29361, expressing support
for designation of the Roanoke Logperch as an endangered species
and reouesting the Federal Government to share in any additional
costs for con.unity projects addressing needs a[ong and crossing
the Roanoke River and Tinker Creek that may result from such
designation, which Resolution No. 29361 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, November 7, 1988.
~ ~ ~SincereZy' , p~..
Mary F. Parker, C~C
City Clerk
MFP:ra
Eric.
Room 456 Municipal Building 215 C~urch Avenue SW Roanoke V~rg~nia 2401t (703) 98~-254t
C~ce of the Ci~,/Cler~
November 9, 1988
File #54-237
The Honorable James R. Olin
Member, United States Congress
Room 706, First Federal Building
406 First Street, S. W.
Roanoke, Virginia 24011
Dear Congressman Olin:
I am enclosing copy of Resolution No. 29361, expressing support
for designation of the Roanoke Logperch as an endangered species
and requesting the Federal Government to share in any additional
costs for community projects addressing needs along and crossing
the Roanoke River and Tinker Creek that may result from such
designation, which Resolution No. 29361 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, November 7, 1988.
Sincere ly, /)
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Room 456 Municipal Building 215 C~urch Avenue SW r'~anoke ~irg~nia 2401'~ (703) 981-254t
C~ce of ~he Cil,/
November 9, 1988
File #54-237
The Honorable Paul S. Trible
~4ember, United States Senate
P. O. Box 869
Roanoke, Virginia 24005
Dear Senator Trible:
I am enclosing copy of Resolution No. 29361, expressing support
for designation of the Roanoke Logperch as an endangered species
and requesting the Federal Government to share in any additional
costs for community projects addressing needs a~ong and crossing
the Roanoke River and Tinker Creek that may result from such
designation, which Resolution No. 29361 was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, November 7, 1988.
~'~'"~--'~'Sincerely' fl~L,~,-
~fary F. Parker, CMC
City Clerk
MFP: ra
~nc.
Room 456 Municipal Building 215 C~urch Avenu~ SW Rc~noke ~rg~nia 24Ot I (703) 981-2.~.1
Office of the City Cle~
November 9, 1988
File #54
The Honorable John Wo Warner
Member, United States Senate
Room 405, Russell Senate Office Building
Washington, D. C. 20510
9ear Senator Warner:
I am enclosing copy of Resolution No. 29361, expressing support
for designation of the Roanoke Logperch as an endangered species
and requesting the Federal Government to share in any additional
costs for community projects addressing needs along and crossing
the Roanoke River and Tinker Creek that may result from such
designation, which Resolution No. 29361 was adopted by the
Council of the City of Roanoke at a regular meeting held on
~onday, November 7, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
,~4 FP : r a
Enc.
I~:)om456 Municit:x]lBuilding 215 C~urch Avenue SW Roanc~e V~r§~nia24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOEE, VIRGINIA,
The 7th day of November, 1988.
No. 29361.
A RESOLUTION expressing support for designation of the Roanoke
Logperch as an endangered species and requesting the federal govern-
ment to share in any additional costs for community projects
addressing needs along and crossing the Roanoke River and Tinker Creek
that may result from such designation.
WHEREAS, the U. S. Fish and Wildlife Service has proposed to list
the Roanoke Logperch (Percina rex) as an endangered species; and
WHEREAS, comments on the proposed listing by interested parties
have been requested by the U. S. Fish and Wildlife Service; and
WHEREAS, this Council understands that the decision whether to
designate the Roanoke Logperch as an endangered species will be made
on the basis of environmental and biological factors; and
WHEREAS, this Council is vitally concerned with protection of the
environment and is also aware of the potential for additional costs
for community projects addressing needs along and crossing the Roanoke
River and Tinker Creek as a result of such designation.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that this Council supports the U. S. Fish and Wildlife Service propo-
sal to classify the Roanoke Logperch (Percina rex) as an endangered
species and hereby respectfully requests that the United States
government through the U. S. Fish and Wildlife Service or other
suitable agency be responsible for and pay its,fair share of any addi-
tional costs for future community projects that may result from such
an endangered species designation.
BE IT FURTHER RESOLVED that the Clerk of this Council is directed
to forward a copy of this resolution to the U. S. Fish and Wildlife
Service, Senators John Warner and PauI S. Trible, Jr., and
Representative Jim Olin.
ATTEST:
City Clerk.
CITY OF ROANOKE (
OFFICE OF THE CITY ATFORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595
703-9m -2431
November 7, 1988
WILLIAM X PARSONS
WILLIAM M. HACKWORTH
MARK A. WILLIAMS
KATHERINE HOWE JONES
ASSISTANT CITY ATTORNEYS
Honorable Mayor and Members
Roanoke City Council
Roanoke, Virginia
Re: Designation of Roanoke Logperch as
endangered species
Dear Mrs. Bowles and Gentlemen:
At the October 24, 1988, meeting of Council, this office was
requested to revise the resolution concerning designation of the
Roanoke Logperch as an endangered species. In accordance with
Council's request, attached for your consideration is a measure
expressing support for the designation of the Roanoke Logperch as
an endangered species and requesting that the federal government
be responsible for and pay its fair share of any additional com-
munity project costs which may result from such designation.
I will be happy to respond to any comments or questions you
may have with regard to this matter.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. g, Jr.
City Attorney
WCDJ/MAW:sm
Attachment
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
C~ce o~ ~he G~y Ge~
November 9, 1988
File #144
Mr. John H. Parrott, Chairman
Roanoke Valley Regional Solid
Waste Management Board
P. O. Box 12312
Roanoke, Virginia 24024
Dear Mr. Parrott:
I am enclosing copy of Resolution No. 29362, authorizing the
Roanoke Valley Regional Solid Waste Management Board to assign a
contract to the County of Roanoke, ratifying certain actions
taken to date, and authorizing the expenditure of funds, which
Resolution No. 29362 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 7, 1988.
Sincerely,
Mary F. Parker CMC
City Clerk
MFP:ra
Enc.
Room456 MuniciDalOuilding 215C~urchA',.,~.nue SW Roanoke ',/~rq~n~a24011 (703)98t-2541
Or, ce of ~he City Cie~
November 9, 1988
File #144
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29362, authorizing the
Roanoke Valley Regional Solid Waste ~fanagement Doard to assign a
contract to the County of Roanoke, ratifying certain actions
taken to date, and authorizing the expenditure of funds, which
Resolution No. 29362 was adopted by the Council of the City of
Roanoke at
a regular meeting held on Monday,
Sincerely,
November 7, 1988.
Mary F. Parker, CMC
City Clerk
A~FP:ra
Enc.
pc: Mr. Joel M. SchIanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Room 456 Municipal BuJldin(j 215 Church Avenue SW F~:~no~e, ¥~rg~nia 24011 (703) 981-2541
Office of~neCi~Cierk
November 9, 1988
File #144
The Honorable Charles R.
Mayor, Town of Vinton
311 South Pollard Street
Vinton, Virginia 24179
Hill
Dear Mayor Hill:
I am enclosing copy of Resolution No. 29362, authorizing the
Roanoke Valley Regional Solid Waste Management Board to assign a
contract to the County of Roanoke, ratifying certain actions
taken to date, and authorizing the expenditure of funds, which
Resolution No. 29362 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 7, 1988.
Sincerely,
~ary F. Parker, CMC
City Clerk
MFP:ra
Erie.
pc: Mr. George W. Nester, Town
South Pollard Street, Vinton,
Manager, Town of Vinton, 311
Virginia 24179
Room 456 Municipal Building 2t5 C~urch Avenue, S.W. Roanc~e. V~rg~nia 24~11 (703) 981-254.1
Office of~e CiWClerk
Noven~er 9, 1988
File #144
The Honorable Lee Garrett, Chairman
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Mr. Garrett:
I am enclosing copy of Resolution No. 29362, authorizing the
Roanoke Valley Regional Solid Waste Management Board to assign a
contract to the County of Roanoke, ratifying certain actions
taken to date, and authorizing the expenditure of funds, which
Resolution No. 29362 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 7, 1988.
Sincerely, fl~l~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. Elmer C. Hodge, Roanoke County Administrator,
29800, Roanoke, Virginia 24018-0798
P. O. r~ox
456 Municipal Builcling 21§ C~urch Avenue SW Roanoke V~rg~nia 2401t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of November, 1988.
No. 29362.
VIRGINIA,
A RESOLUTION authorizing the Roanoke Valley Regional Solid
Waste Management Board to assign a contract to the County of
Roanoke, ratifying certain actions taken to date, and authorizing
the expenditure of funds.
WHEREAS, the City of Roanoke, the Town of Vinton, and the
County of Roanoke entered into an agreement dated July 29, 1975,
providing for the operation of a regional sanitary landfill and
establishing the Roanoke Valley Regional Solid Waste Management
Board (the "Board"); and
WHEREAS, said Board has entered into a certain contract with
Olver Inc. to assist in the siting of a new regional solid waste
disposal facility; and
WHEREAS, said Board has raised certain questions concerning
its authority to undertake certain activities relating to the
siting of such new facility; and
WHEREAS, the participating local governmental jurisdictions
which are the parties to this agreement desire to address certain
issues regarding the siting of a new regional solid waste dispo-
sal facility.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. That the Roanoke Valley Regional Solid Waste Management
Board is hereby authorized to assign that certain contract be-
tween it and Olver Inc. for professional engineering activities
concerning the siting of a new regional solid waste disposal
facility or facilities in Roanoke County to the County of
Roanoke at the request of Roanoke County, except for those por-
tions of the contract related to the waste to energy study and
the recycling study.
2. That the expenditures by said Board for this contract
and for those actions undertaken by it in connection with the
siting of said facility to date are hereby authorized, ratified,
confirmed and approved. The Board is further authorized and
empowered to take such actions as may be required in administra-
tion of the waste to energy and recycling elements of the Olver
Inc. contract and to make future expenditures with regard to
these contract elements.
3. That the Board is authorized to reimburse Roanoke County
for its payment to Olver Inc. of fees, expenses, and charges
arising under the assigned contract. Roanoke County is
authorized to receive as a credit toward its obligation to pay
the Board the charge based on the per ton rate for refuse garbage
or other material delivered by its vehicles to the regional land-
fill pursuant to Section 10 of the Agreement, for any financial
obligation it incurs under the assigned Olver Inc. contract.
4. That the City Manager and City Clerk are authorized to
execute and attest, respectively, such documents, in form approved
by the City Attorney, and take such actions as may be necessary
to accomplish the purposes of this resolution and the City Clerk
is directed to mail a copy of this resolution to the appropriate
officials of the County of Roanoke and the Town of Vinton.
5. That this resolution shall take effect only upon the
adoption of a resolution of the same substance and effect by each
of the parties to the Roanoke Valley Regional Landfill Agreement
dated July 29, 1975.
ATTEST:
City Clerk.
Roanoke, Virginia
November 7, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Authorization of Study Costs and Assignment of
Consultant Contract - New Solid Waste Disposal
Methods and Locations
I. BackKround:
Current landfill site operated by the Roanoke Valley Regional
Solid Waste Management Board (Board) has in the range of 3 - 4
years of useful life r-m-ining without amendments to the
permit issued by the Comonwealth of Virginia.
Board co.~issioned a study for a Solid Waste Management Plan
for the Roanoke Valley in 1987. That study was completed in
April, 1988 with copies made available to members of Council.
Solid waste facility sitin~ requir~m.nt~, as stipulated by
State regulations, require both a Part "~" and a Part "B"
application. Part "A" may be considered preliminary but does
require fairly extensive terrain, access and geological
information. Part "B", to be prepared once the State approves
a Part "A" application, involves more detailed site
information, design plans and specifications, operations plan,
etc.
Implementation and additional study contract (contract) was
executed between the Board and Olver, Incorporated (Olver) on
3une 14, 1988. This contract identified a work scope that
would lead to the sitin$ of a new regional landfill, transfer
stations as needed, and additional studies for waste-to-energy
facilities and recycling. The specific work scope can be
s,,-..-rized as follows:
Walk over, field test and re-evaluate five (5) potential
landfill sites.
2. Prepare Part A applications for three (3) sites.
3. Obtain State approval of Part A applications.
Provide technical assistance for Part A and Part B
applications.
Honorable Mayor and City Council
Page 2
5. Provide detailed cost estimates for three (3) sites.
Prepare Part B applications on up to two (2) sites
(includes plans and bid documents, construction
inspection and project start-up services).
7. Prepare Part A and B applications for transfer stations.
8. Prepare and implement a Public Relations Plan.
Prepare detailed waste-to-energy evaluation, to include
as specifically authorized end user negotiations and bid
package.
10. Assist in Authority formation if that course is elected.
11. Develop and assist with policy issues.
12. Recycling study and implementation recommendation.
Fees have been authorized and work initiated on work scope
items 1, 4, g, 9, and 12. Fees have been authorized but no
work initiated on work scope items 2, 3, 5, and 9. Hourly fee
schedule has been negotiated but no work authorized or
initiated on work scope it-m, 6, 7, 10, and 11.
Total authorized contract amount to date
Expenditures through October 2, 1988
$245,017.00
105~329.62
Authorized fees yet unearned
$139,686.38
Ge
Scope of work yet to be accomplished but for which fees have
not been authorized (discounting waste-to-energy plan and
specification preparations and discounting engine,tinE
services during construction) would cost
approximately $200,000.00
He
Clarification of Board authority to engage in solid waste
disposal siting activities was requested of City Council by
the Board per the attached letter dated September 20, 1988.
Roanoke County has advised the Board that the County desires
to take over the process of siting a new regional landfill.
Note the attached copy of a letter dated September 29, 1988
from Mr. Garrett to Mr. Parrott.
II. Current situation:
Landfill Board needs Council's clarification as to authority
for the following:
Ratification of Board's efforts to date, including the
procurement, execution and implementation of the Olver
contracts and payments thereunder.
Honorable Mayor and City Council
Page 3
Assignment of the remaining portions of the Olver
contract, less the waste-to-energy study to Roanoke
County.
Reimbursement of Roanoke County for payment of services
rendered by Olver under the assigned contract for
establishing a regional landfill and other waste
management facilities for the Roanoke Valley.
Chief Administrators and leKal officials of Roanoke City,
Roanoke County, City of Salem and Town of ¥inton have met with
the Chairman of the Landfill Board. Roanoke County has stated
its intent to take over the landfill siting process since the
ultimate decision rests with the County in that the County
must take formal action to permit the ultimate site. County
officials have assured City officials that the new landfill
would be regional and that the Landfill Board can stipulate
certain requirements as a condition of assignment of the Olver
contract, namely:
1. Landfill Board and Chief administrative official of each
participatin~ political subdivision will get copies of
all information prepared by Olver, Incorporated.
Landfill Board and participatin~ political subdivisions
must approve all substantive emendmmnts to the Olver
Contract.
AssiKnment a~reement will impose a financial cap for
payments to Olver by the County under the assigned
contract.
Landfill Board will reimburse the County for payment of
fees to Olver for services rendered under the assigned
contract.
New State regulations were passed by the Commonwealth on
October 18, 1988. These regulations dictate that all existing
landfills be in full compliance with the new regulations or
closed by July 1; 1992.
III. Issues:
A. Expenditure authorization
B. AssiKnment of contract
C. Ultimate permittin~ responsibility
D. Orderly process
E. Timing
'Honorable Mayor and City Council
Page 4
IV. Alternatives:
Council take the followin~ action by adoption of resolution
prepared by the City Attorney:
Ratify previous actions of the Landfill Board
including entry into Olver contract and expenditures
thereunder.
Authorize the assignment of the contract with Olver,
Incorporated from the Landfill Board to Roanoke
County and the Landfill Board to reimburse the
County for the costs incurred.
1. Expenditure authorization will be clarified.
2. Assignment of contract will be concurred with by Council.
Ultimate permittinK responsibility by Roanoke County is
recognized.
4. Orderly process will be re-established.
Timin~ to continue the process is best met. A new
landfill site needs to be identified and be in operation
by July 1, 1992.
Council refrain from concurrin~ that the Landfill Board cz-
assign to and reimburse Roanoke County for cost for future
consulting services to establish regional solid waste
management facilities in Roanoke County.
1. Expenditure authority will not be authorized.
Assi~nment of contract, with reimbursement provision,
will not be granted.
Ultimate permittin~ responsibility for Roanoke County is
not recognized as an overriding concern.
Orderly process will not be re-established since
apparently there would be two organizations trying to
site a regional landfill in Roanoke County.
Timin~ will be further delayed by confusion and
misunderstanding by citizens.
Reco~nendation: Council approve the expenditures and contract
assi~nment in accordance with Alternative "A".
Honorable Mayor and City Council
Page 5
WRH:JMS:KBK:afm
Attachments
Respectfully submitted,
W. Robert Herbert
Landfill Board Representative
Landfill Board Representative
September 20, 1988
Mayor Noel C. Taylor
City of P~anoke
Room 456, Municipal ~uilding
215 Church Avenue, S. ~.
Roanoke, Virginia 24011
Dear Mayor Taylor:
POST OFFICE BOX 12312
ROANOKE, VIRGINIA
24024
703 931-9331
As you are aware, the Roanoke Valley Regional Solid Waste Mamagement
BOard was established under an agreement dated July 29, 1975 to administer
and operate a regional sanitary landfill for the City of P~anoke, County
of Roanoke and Town of Vinton.
The Landfill BOard embarked on a study to evaluate future solid waste
disposal methods and potential landfill sites with the understanding, that
the BOard was expected to make reccmnendations to the local governments.
The BOard, at .its september 14, 1988 .~eting, expressed concern that
these efforts imay be in conflict with its legal powers set forth in the
agreement and the intent of the goveming bodies in establishing the
Landfill BOard.
The BOard is requesting clarification from the three governing bodies
as to its duties and powers regarding the evaluatibn of solid waste disposal
methods and potential land£ill sites and if the BOard is following the intent
of the local governing bodies in this regard. ';ge are still continuing our
efforts at evaluating disposal metlx~is and potential landfill sites.
Please advise the LandfilI BOard on this matter.
cc:. ~tmbers, P~anoke Valley Regional
Solid P/aste ~huagoment Board
Job~i ~. Parrott, Chaiman
'a~ste Valley Regional selid
Atanagement BOard
Mr. Jack Parrott, Chairman
Roanoke Regional Solid Waste Management Board
P. O. Box 12311
Roanoke, Virginia 24024
Dear Mr. ParrotC:
On September 27, 1988, the Roanoke County Board of Supervisors
took action on concerns expressed in your letter of September 20,
1988. The Landfill Board had requested clarification of the
duties and powers of the Landfill Board regarding evaluation of
solid waste disposal methods and potentiaI landfill sites.
Based on questions raised by Mr. Schlan er di ·
Herbert and the f ~, ~_~ _ g. , scusslons with Mr.
.agreement will onlV dli J'kJn . menaments to the existing
believes it is tim~ ~,~_~=l~g pro~es~, Roanoke County
. ~ ~u move ~orwara with the regional
landfill s~te process. Because of the im ortance
to the entire valle~ Ro.__= ..... ~J. of this project
lead -*~- ~- ~- z! ~,u&~ ~ouncy wlll proceed o ~
· .v~ in the slti~, n~-- ~ _. . t .... · the
reglonal landfilI' - r .... ~.~ anu ~eslgn of the new
The Board of Supervisors has directed the County Administrator
Elmer C. Hodge to proceed with the necessary action to gain entry
to the proposed sites for the required testing and evaluation. He
has also been authorized to continue the Permitting and design
process with Olver, Inc. to construct a new regional landfill.
P.O. BOX 29800 . ROANOKE:. VIRGINIA 2401e.oT9e ,, (703) 772.2004
Mr. Parrot~
Page 2
September 29,
1988
The Board of Supervisors appreciates the progress the Landfill
Board has made on this critical issue and requests your continued
support as Roanoke County moves forward to provide regional
facilities for the Roanoke Valley.
LG/bjh
CC:
Sincerely,
Lee Garrett, Chairman
Roanoke County Board of Supervisors
The Honorable Noel C. Taylor, Mayor, City of Roanoke
The Honorable Charles Hill, Mayor, Town of Vtnton
Regional Landfill Board Members
Members of the Roanoke County Board of Supervisors
Robert Herbert, Roanoke City Manager
George Nester, Vinton Town Manager
Office of the Council
November 3, 1988
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I am pleased to present to you as your Council liaison, the 1987-
1988 Annual Report of the City of Roanoke Redevelopment and
Housing Authority. The report this year has been dedicated to
Hallie B. Albergotti who has served with distinction as a Commis-
sioner for fourteen years and as Vice-Chairman of the Aut~hority
since 1985.
This year the Authority reports that it is managing 1,511 housing
units for the poor in our City. The Federal government
authorized a $3.9 million modernization program for Jamestown
Place and a $2.9 million modernization for Morningside Manor this
Additionally, they report 1,233 participants in the Section 8
Program, including 729 existing units and 321 moderate rehabili-
tated units. There are also 71 certificates/vouchers issued
under the Self-Sufficiency Project which Mayor Taylor has been so
interested in.
[n the area of economic development, the Authority is pleased to
report the establishment of AbaI Material, Foot Levelers, and
AZIMUTH electronic designs as new businesses in the Deanwood
Development District. The demolition of structures in Shaffer's
Crossing for future economic development is also progressing.
Finally, I wish to note that the Authority has returned to the
City as payment in lieu of taxes, the sum of $120,353.00, for the
fiscal year ending September 30, 1988.
I am sure the Council joins with me in acknowledging the dedi-
cated work of Mrs. Albergotti and the other fine members of the
Board of Commissioners, as well as, the management and staff of
this Authority which continues to be one of our nation's finest
public housing efforts.
Best personal regards.
Sincerely,
Council Member
DAB: ra
Room 456 Municipal Building 2t5 Church Avenue, SW Roanoke, Vlnginlo 2401 t (703) 981-254t