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HomeMy WebLinkAboutCouncil Actions 10-24-88REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL October 24, 1988 2:00 p.m. AGENDA FOR THE COUNCIL Trout (29338) C-1 C-2 Call to O, der -- Roll Call. Mr. ~lusser was absent. The invocation will be delivered by The Reverend Kirk Ballin, Pastor, Unitarian Universalist Church. Present. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. Presentation by *See Page 4. the Mayor and Members of Council. RID OPENINGS A. Bids for construction of a salt storage building at. the Public Works Service Center, 1802 Courtland Road, N. E. Three bids were referred to a committee composed o~. B. Bids for replacement of the Read Road, N. E. bridge ove. N & W Railway. Three bids were referred to a com- mittee composed of Messrs. Garland, Chairman, Clark and Kiser for tabulation, report and recommendation to Council. CONSENT AGENDA (Approved 6-0) ALL MATTERS LISTED UNDER THE~CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, cort~nissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (i), Code of Virginia (1950), as amended. A communication from Council Member Robert A. Garland requesting an Executive Session to discuss a matter regarding the acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (3), Code of Virginia (1950), as amended. (1) Messrs. Garland, Chairman, Clark and re~ort and recommendation to Council. Kiser for tabulation, C-3 C-4 RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss a matter regarding the acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (3), Code of Virginia (1950), as amended. A report of the City Manager with regard to strategic planning. RECOMMENDED ACTION: Receive and file. Qualification of Mrs. Elsie A. Anderson for a term ending May 31, 1991, and Mr. Richard C. Nininger for a term ending May 31, 1989, as members of the Youth Services Citizen Board. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA Hearing of Citizens Upon Public Matters: a. Request to address Council with regard to excessive water run off in the 2100 block of Staunton Avenue, N. W. ~rs. Gladys O'Neal Brown, Community Awareness Organization. Re~erred to the City ~ana~er ~or study, report and recommen- Petitions and Communications: None· ] dation to Council. Reports of Officers: a. City Manager: Briefings: None· Items Recommended for Action: A report recommending authorization to execute a contract with Mr. ~iarques Pio to acquire and maintain the vacant lot located at approximately 1001 Chapman Avenue, S. W., in accordance with the Vacant Lot Homesteading Program. Adopted Ordinance No. 29338. 2. A report recommending the closeout of certain grants for the Fifth District Employment and Training Consortium. Adopted Ordinance No. 29339. 16-0) 3. A report recommending authorization to execute Change Order No. I to the contract with Structures & Utilities Co., Inc., for replacement of comminuters with mechani- cal bar screens at the Water Pollution Control Plant. Adopted Ordinance No. 29340. 16-0) 4. A report with regard to the selection of a consulting surveyor for land, easements, rights-of-way and reloca- tion for the Roanoke River Flood Reduction Proiect. Adopted Ordinance No. 29341 and Ordinance No. 29342. (6-0) (2) b. Director of Finance: A report recommending appropriation of $12,706.00 to provide funds for the purchase of equipment and lines necessary for access to the State Tax Accounting and Reporting System and the DMV Vehicle Information System· Adopted Ordinance No. 29343. 16-0) 2. A report recommending implementation of a Customer Order Processing System subsystem on the current Utility Billing System, in order to provide accurate and timely water/sewer billing and collections; and appropriation of $14,900.00 therefor· Adopted Ordinance No. 29344. (6-0) City Attorney: 1. A report transmitting a Resolution requesting the Federal Government to share in additional costs in the event that the Roanoke Logperch is designated as an endangered species. The City Attorney was ~equested to ,revise the Resolution to contain stronger language to the Reports ? f Committees:~effect that Council is concerned about the ~desi~nation o~ t~e Roanoke Loqperch as an endangered species a. A report of a committee appointed to tabulate bids received for construction of Williamson Road Storm Drain, Phas~ 2, Contract II-C and Williamson Road West Sanitary Sewer (Upper Segment), recommending award of a contract to Aaron J. Conner, General Contractor, Inc., in the amount of $1,406,977.35; and appropriation of funds therefor· Council Member Robert A. Garland, Chairman. Adopted Ordinance No, 29345 and Ordinance No. 29346. (6-0) b. A final report of the Office on Youth's Adolescent Pregnancy Task Force. Mrs. Corinne B. Gott, Chairman· ~port was taken under advisement and re~erred to the Cit~! Unfinished Business: None.I Manager and City Attorney! for report and recommendation to Council. Introduction and Consideration of Ordinances and Resolutions: None. 9. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. Other Hearings of Citizens: 5.C.I. cont. from the standpoint of the environmental impact as well as the financial impact. *SEE ATTACHED SHEET FOR ADDITIONAL ACTIONS TAKEN BY COUNCIL, (3) Page 1 - Presentation by the Mayor and Members of Council: Mayor Taylor presented a certificate and plaque awarded by the Government Finance Officers Association to Joyce Van Houten, City Retirement Accountant and Joel M. Schtanger, Director of Finance, said award representing the highest form of recognition in public employees retirement system accounting and financial reporting. Mr. Musser art ived during the Executive Session. Reappointed Dr. W. W. S. Butler to the City of Roanoke Transportation Safety Commission. Council authorized the City Manager to extend an offer to purchase the properties known as I18, 120, 122 and 124 Campbell Avenue, S. W., upon the following terms and conditions: 1. Not more than $164,000.00 be paid for 120 and 122 Campbell Avenue, S. W. 2. The City's property at 124 Kirk Avenue be traded for 118 and 124 Campbell Avenue. The total consideration, including exchanged property paid by the City for the property at 118, 120, 122 and 124 Campbell Avenue shall not exceed $400,000.00. 4. The property at 124 Kirk Avenue be leased back by the City for $2,072.22 per month for a term not to exceed two years. The City's grant award of $100,000.00 from the State Division of Historic Landmarks be used to defray the City's cash contribution to this transaction. The other terms and conditions of this transaction shall be as negotiated by the City Manager and the terms and conditions shall be reduced to a contract or contracts approved as to form by the City Attorney· 7. Any and all contracts shall be subject to final approval of City Council by Ordinance duiy adopted pursuant to City Charter· Ordinance No. 29330 was adopted on its second reading. (6-1, Mr. Musser voting no.) O~ce ot the ,'~yor October 24, 1988 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, congnissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (I), Code of Virginia (1950), as amended. Sincerely, NCT:se Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, ~rginia 24011 (703) 981-2444 Roanoke, Virginia October 24, 1988 Honorable Noel C. Taylor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request an Executive Session on Council's agenda, Monday, October 24, 1988, to discuss the acquisition of real property for public purposes, pursuant to Section 2.1-344 (a) (3), Code of Virginia (1950), as amended. Respectfully submitted, Robert A. Garland Council Member WRH:EJR:pr October 24, 1988 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Community Goals Workshop Pursuant to our previous discussions, this is to confirm that City Council's Community Goals Workshop has been scheduled for November 2nd and 3rd at Mountain Lake. I look forward to a productive work session with each of you. W. Robert Herbert City Manager ,'D~ce ~f the Cra/Cler~ October 26, 1988 File ~15-304 T~e Reverend Ulas No Broady, Youth Services Citizen Board 2204 Lynnhope Drive, N. W. Roanoke, Virginia 24017 Chairman Dear Reverend Broady: This is to advise you that Mrs. Elsie A. C. Nininger have quaZified as members Citizen Board for terms ending May 31, respectively. Anderson an'd Mr. Richard of the Youth Services 1991, and ~ay 31, 1989, Sincereiy, Mary F. Parker, CMC City CZerIc ~qFP:ra pc: ~4s. ~4arion V. Crenshaw Youth Planner Room 456 Municipal Building 215 Church Avenue SW Roanoke ',~rg~nia 2401'~ (703) 981-2541 0-2 Oath or Affirmatioh~°f OTfice ~tat~ ol Virginia, Oi~l oil l~oanoke, to.~: I, E]sie h. ~n:*erson , do mlemnly swear (or ~) ~t w~l sup~rt the Constitution of the United S~ates, and the Constitution of the State of Virginia, snd thst will fsithfully and impa~ially disehgrge and perform all the duties incumbent t.~eM~er of the Yc~th ~ervlces Citizen Boar~ according to the best of my ability. So help me God. Officeofrhe City Cle~ September 28, 1988 File #15-304 Mrs. Elsie A. Anderson 1515 Orange Avenue, N. W., Roanoke, Virginia 24017 Apt. A Dear Mrs. Anderson: At a regular meeting of the Council of the City of Roanoke held on Monday, September 26, 1988, you were elected as a member of the Youth Services Citizen Board for a term ending May 31, 1991. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. Sincerely, SHE:ra pc: Sandra H. Eakin Deputy City Clerk Ms. Carol .8. Marchal, Chairman, Youth Services Citizen Board, 2320 Mount Vernon Road, S. W., Roanoke, Virginia 24015 ~s. Marion V. Crenshaw, Youth Planner P,z~om 456 Municipal Buildincj 215 C~urch Avenue SW Roanoke V~r§~nia 24~t I (?03) 98t-2.~,1 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof; do hereby certify that at of Council held on the 26th day of September, ANDERSON was elected as a member of the Youth Board for a term end~ng May 31, 1991. Given under my hand and the Seal of the 28t~ day of September, 1988. a regular meeting 1988, ELSIE A. Services Citizen City of Roanoke this Deputy City Clerk~] 0-2 Oath or Affirm~fi6n of Office Stat~ o] ¥i~giaia, Oity o] Roanoke, to.wlt: · do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me a~ according to the best of my ability. Subscribed and sworn to before me, this So help me God. Office ~ ~e City Clerk October 12, 1988 File #15-304 Mr. Richard C. Nininger 1217 Summit Avenue, S. W. Roanoke, Virginia 24015 Dear ~r. Nininger: At a regular meeting of the Council of the City of Roanoke held on Monday, October 19, 1988, you were elected as a member of the Youth Services Citizen Board for a term ending May 31, 1989. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facilityt 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal auilding prior to serving in the capacity to which you were elected. Sincerely, ~ ~ Nary F. Parker, C~ City Clerk MFP:ra Enc. pc: Ms. Carol ~. ~archal, Chairman, Youth Services Citizen Board, 2320 Mount Vernon Road, S. W., Roanoke, Virginia 24015 ~s. Marion V. Crenshaw. Youth Planner Roo~'~ 456 '¢, ,,c,~,~l [.~mld~,~g 215 Church Aven~e SW Red,flake vlrg~ma 24011 (703) 981-254t COMMO~YEALTH OF VIRGINIA ) ) To-wit CITY OF ROANOKE ) I, Mary F. Parker, City Clerk and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 10th day of October, 1988, RICHARD C. NININGER was elected as a member of the Youth Services Citizen Board for a term ending May 31, 1991. Given under my hand and 12th day of October, 1988. the Seal of the City of Roanoke this City Clerk October 26, 1988 File #66 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear l~r. Herbert: I am attaching copy of a petition signed by 36 citizens with regard to correcting excessive water run off in the 2100 block of Staunton Avenue, N. W. On motion, duly seconded and adopted, the matter was referred to you for study, report and recommendation to Council. Council Member tacts and/or Organization by Bowers requested information wi th regard to con- assistance rendered to the Community Awareness the Roanoke Neighborhood Partnership. Sincerely, Mary ~'. Parker, CMC City Clerk MFP:sw pc: ~is. Giadys O'Neal Brown, 2110 Stauntan Avenue, Roanoke, Virginia 24317 ~Is. Barbara A. Dowdy, Neighborhood Planner Room 456 Municipal BuilOing 215 Church Avenue SW Rc~3noke Arglnia 240'~ 1 (703) 981-2541 TAP, Total ,~ction Against Poverty in Roanoke Valley, 70~h~e~hendOah Avenue N. W., P. O. Box 2868, Roanoke, Virginia 24001-2868 October 17, 1988 Mrs. Mary Parker, City Clerk 215 Church Ave., S.W. Roanoke, Virginia 24011 Dear Mrs. Parker: The Community Awareness Organization, of the upper North West Community, request time on City Council's agenda October 24, 1988. The spokeswoman, Mrs. Gladys O'Neal Brown, will discuss the flooding problems that exist in the 2100 block of Staunton Ave., N.W. Your concern is appreciated in this matter. Sincerely yours, Martha J. Ogden HONORABLE NOEL TAYLOR AND MEMBERS OF CITY COUNCIL, MY NAME IS GLADYS O'NEIL BROWN. I LIVE AT 2110 STAUNTON AVENUE NORTH WEST, ROANOKE, VIRGINIA, WITH MY HUSBAND HENRY BROWN. WE ARE MEMBERS OF THE COMMUNITY AWARENESS ORGANIZATION. I STAND BEFORE YOU ASKING THAT SOME ACTION BE TAKEN TO ELIMINATE THE FLOODING AND DEBRIS PROBLEMS THAT HAVE EXISTED FOR THE PAST 28 YEARS IN OUR NEIGHBORHOOD. THIS PROBLEM IS VERY SEVERE AND GETTING WORSE WITH THE PASSAGE OF TIME. DURING HEAVY RAINS FLOODS OCCUR IN OUR FRONT AND BACK YARDS. WE HAVE OFTEN HAD TO VACATE OUR HOMES. WE ARE SENIOR CITIZENS, MY HUSBAND IS HANDICAPPED AND THIS INCREASES OUR DIFFICULTIES. WE ARE UNABLE AT OUR AGES TO CLEAN UP THE DEBRIS~THIS CREATES AN ADDITIONAL HEALTH HAZARD. SURELY SOMETHING CAN BE DONE TO ASSURE THAT THERE IS PROPER DRAINAGE IN OUR AREA. WE APPRECIATE THE FACT THAT YOU, MAYOR TAYLOR, MRS. BOWLES, AND MR. BOWER~ TOOK ~-I~ TIME TO MEET WITH OUR ORGANIZATION AND GIVE EAR TO OUR COMPLAINTS; BUT THE PROBLEMS HERE ARE PICTURES OF SOME OF THE DAMAGE THAT HAS STILL EXIST. BEEN DONE. WE IMPLORE SOLUTION! YOU TO REVIEW THIS SITUATION AND FIND US A THANK YOU GLADYS O'NEIL BROWN COff~ce of r~e Ci~/Clerk October 26, 1988 File #2 Mr. W. Robert Herbert City Manager Roanoke, Virginia Mr. Wilburn C. Dibling, City Attorney ~oanoke, Virginia Gentlemen: Mr. Joe~ ~. Schlanger Director of Finance Roanoke, Virginia I am attaching copy of Ordinance No. 29338, authorizing tike City Manager to execute an Agreement for Acquisition and Maintenance of Vacant Lot with a certain purchaser of a vacant lot under the City's Vacant Lot Homesteading Program; authorizing the City Attorney and Director of Finance to execute a deed of trust securing the loan made as part of the Vacant Lot Homesteading Program and to serve as t,ustees; and authorizing the City Manager to execute a certificate of satisfaction, which Ordinance No. 29338 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, l~88. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra ~nc. pc: Mr. William F. Clark, Director of Public Works Mr'. Ronald H. Miller, ~uilding Commissioner/Zoning Administrator Mr. ti. Daniel Pollock, Housing Development Coordinator ~s. Marie T. Pontius, Grants ~onitoring Administrator Room 456 Municipal Building 215 O, urch Avenue SW Roanoke V~rg,nia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of October, 1988. No. 29338. AN ORDINANCE authorizing the City ~anager to execute an Agreement for Acquisition and ~aintenance of Vacant Lot with a certain purchaser of a vacant lot under the City's Vacant Lot Homesteading Program; authorizing the City Attorney and Director of Finance to execute a deed of trust securing the loan made as a part of the Vacant Lot Homesteading Program and to serve as trustees; authorizing the City ~anager to execute a certificate of satisfaction; and providing for an emergency. WHEREAS, Council finds that vacant lots which become overgrown with weeds, harbor rats and often become inviting areas for the dumping of trash are prejudicial to the publlc health, welfare and safety; WHEREAS, by Resolution No. 26619, adopted July 25, 1983, this Council approved a Vacant Lot Homesteading Program (hereinafter "the Program") by which Federal Community Development Block Grant (herein- after "CDBG") funds will be loaned to responsible persons to permit their purchase and clearing of vacant lots with the understanding that such deferred payment loans will be forgiven if the purchaser fulfills the conditions of an Agreement for Acquisition and ~aintenance of Vacant Lot between such purchaser and the City; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City ~anager is hereby authorized for and on behalf of Vacant Lot, vacant lot, Attorney. the City to make a deferred payment, forgivable loan of CDBG funds in an amount not to exceed $2,000.00 to Marques Plo, (hereinafter "Purchaser") for the purchase of a vacant lot, known as the Eastern part of Lot 1, Block 24, Map of Rorer, located at approximately 1001 Chapman Avenue, S.W., Official Tax No. 1112617. 2. The City Manager is hereby authorized, for and on behalf of the City, to execute the Agreement for Acquisition and Maintenance of between the City and Purchaser for the purchase of such such Agreement to be approved as to form by the City 3. To secure payment of the loan of CDBG funds made under the Program and performance by Purchaser of the Agreement for Acquisi- tion and Maintenance of Vacant Lot, Purchaser shall execute a deed of trust and deed of trust note, which document shall be approved as to form by the City Attorney. 4. Wilburn C. Dibling, Jr., City Attorney, and Joel M. Schlanger, Director of Finance, (hereinafter "Trustees") are hereby authorized to serve as Trustees for and on behalf of the City as bene- ficiary and to execute the deed of trust for and on behalf of the City with respect to such lot. 5. Pursuant to $26-49, Code of Virginia (1950), as amended, City Council reserves the right in its sole discretion for any reason what- soever to appoint a substitute trustee or trustees. 6. Upon payment or full satisfaction of the debt secured by the deed of trust and delivery of the cancelled deed of trust note to the person by whom it execute a was paid, the City Manager shall be authorized to certificate of satisfaction upon form prepared by the City Attorney, and the City Attorney shall be authorized to file such cer- tificate of satisfaction in the Office of the Clerk of the Circuit Court of the City of Roanoke. 7. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and ordinance shall be in full force and effect upon its passage. this Attest: City Clerk. Roanoke, Virginia October 2#, 198g Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Background: A. Subject: Contract Under Vacant Lot Homesteading Program Vacant Lot Homesteading Program was developed to reduce the number of vacant, neglected lots in the City's neighborhoods by helping responsible parties buy the lots. B. Loans made by the City under the Program cover: 1. Purchase price, up to appraised value; 2. Services of a realtor (in some cases); 3. Legal fees; Costs to clear tot initially, in cases where needed; 5. Other reasonable expenses; C. Current available funding approved by City lot Vacant Lot Homesteading Program is approximately $56~500, all from CDBG funds. II. Current Situation: A candidate lot for the Program has been suggested to the City by Mr. Marques Plo, the owner of an adjacent house being renovated. A contract with Mr. Pi% the intended buyer of the vacant lot must be executed to commit him to buy the lot (which has been determined to be available for sale), and to maintain it after it is transferred to the buyer. This commitment from Mr. Plo has been obtained (attachment). Funds are available in CDBG accounts 035-086-8620-510~ and 035-088-8820-510¢ approved and established for the Vacant Lot Homesteading Program. October 2¢, 1985 Page 2 III. IV. Issues: A. Effect on community revitalization [5. Cost to the City Alternatives: Authorize the City Manager to execute a contract with Mr. Marques Plo to acquire and maintain the vacant lot located at approximately 1001 Chapman Avenue S~, /ax No. 1112617, in accordance with the Vacant Lot Homesteading Program; Authorize a deferred payment forgiveable loan from CDBG Vacant Lot Homesteading account 035-086-8620-510t4 to Mr. Pio for the purchase and expenses for transfer of the vacant lot; and Authorize the City Attorney and the Director of Finance to serve as Trustees of the deed of trust on the loan extended to Mr. Pio under the Program. Effect on community revitalization will be positive, in that an unkept vacant lot will be well-maintained, permanently removing an "eyesore" from a residential neighborhood. 2. Cost to the City will be approximately $1,750 from CDBG funds previously allocated for this Program. Do not authorize execution of a contract with Mr. Pio for a loan for the purchase and transfer of the lot iden- tified for the Vacant Lot Homesteading Program. Effect on community revitalization will be negative· The identified lot is likely to remain unkept and detrimental to the community. Cost to the City would be nothing initially, but continued complaints on the unkept lot (which is in a high- visibility location), the blighting effect on the surrounding area, and periodic cleaning of the lot by the City are likely to result in long-term costs to the City. October 24, 1988 Page 3 V. Recommendation: Adopt Alternative A, thereby authorizing the City Manager to execute a Vacant Lot Homesteading contract with Mr. Marques Plo for the lot located at 1001 Chapman Avenue SW; authorizing a deferred payment loan for the purchase and expenses for the transfer of this lot; and authorizing the City Attorney and the Director of Finance to serve as Trustees of the deed of trust on the loan. Respectfully submitted, W. Robert Herbert City Manager WRH/HDP/hdp Councill07 cc: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator VACANT LOT HOMESTEADING PROGRAM Grant Agreement for Acquisition and Maintenance of Vacant Lot THIS AGREEMENT is entered into by 3ose Marques Plo (hereinafter, the "Buyer") and the City of Roanoke (hereinafter, the "City") concerning a certain vacant lot (hereinafter, the "Lot"), in the City of Roanoke, identified as Official Tax Map Number £.Pt. Lot Jr Block 24 Rorer 1001 Chapman Avenue 5W WHEREAS, the Buyer wishes to purchase the Lot, and WHEREAS, the City is willing to make a loan of Community Development Block Grant funds to the Buyer to permit the proposed purchase, if the Buyer will agree to certain conditions, as authorized by Roanoke City Council; THEREFORE, the parties to this Agreement agree as follows: 1112617 , described as ) located at approximately I. Responsibilities of the City If the Lot is determined by the City to be available and suitable for transfer (see Section III), the City hereby agrees to make a deferred payment loan (see Section IV) Irom Community Development Block Grant funds to the Buyer for the Iollowing: 1. Purchase price, up to the fair market value of SIs00 2. Legal fees associated with purchase and conveyance of the Lot, and settlement not to exceed S250; 3. Other reasonable expenses, approved by the City in advance, associated with the purchase and conveyance of the Lot) such as recording the deed of trust, etc.) #. Other: Costs of cutting and clearing underbrush from the Lot~ but not including cutting and removal of trees on the Lot. II. Responsibilities of the Buyer The Buyer agrees to: Buy the Lot, if it is available, using the financing offered by the City (see Section IV) and closing on said lot within 90 days after the execution of this Agreementl B. Execute an appropriate deed of trust and deed of trust note approved as to form by the City Attorney, conditioned on the terms of Section IV of this Agreement. The form of the deed of trust is attached as Exhibit A, and the form of the deed of trust note is attached as Exhibit B. C. Clean the Lot to the following specifications: Seed or plant the Lot by Ma), 1~ 1989. D. Maintain the Lot in compliance with all applicable provisions of the City Code, including keeping the Lot clean and clear of rub- bish, garbage, brush, and weeds or grass higher than 20 centimeters (7.87 inches). For the purposes of this Agreement, the Buyer shall maintain the Lot for a minimum of three years after transfer of the Lot to him/her, unless otherwise agreed by the City. E. Pay the annual taxes and all other charges, assessments and the like accruing on the Lot after the date of the transfer. III. Availability and Suitabilit)' of Lot Because the City has had no contact with the current owner(s) of the Lot, the City makes no representation that the Lot is available for sale at fair market value. Likewise, no representations are made as to the suitabi- lity of the Lot for transfer, in so far as quality of title, liens against the property, etc., are concerned. If the City determines the Lot is either not available for sale at fair market value or not suitable for transfer, the City, in its sole discretion, may terminate this contract, and neither party to this Agreement will be obligated further under this Agreement. IV. Financing -- Deferred Payment Loan The City will make a "deferred payment loan" to the Buyer for the items specified in I.B. above. This loan will be secured by a deed of trust and deed of trust note on the Lot. The loan will carry a 0% interest rate, i.e. no interest will accrue. As long as the Lot is maintained in accor- dance with this Agreement, no payments will be due on the loan for the three-year period after transfer of the Lot, unless the Buyer sells the Lot within that time, in which case the entire amount of the loan then will become due and payable, unless otherwise adjusted by the City. If the Buyer maintains the Lot for the three years, the loan will be forgiven and the City's deed of trust will be removed. V. Additional Costs A. If the owner is unwilling to accept the fair market value for the Lot, the Buyer may pay any additional amount over and above fair market value demanded by the owner. If the Buyer is not willing to pay this additional amount, the transfer will not occur, and the Buyer will not be obligated for any expenses. B. With the City's approval, the Buyer may select the attorney to per- form necessary legal work on his/her behalf. The City will finance up to $250 for these services. Legal charges exceeding this amount shall be the responsibility of the Buyer. VI. Uses of the Lot A. The Buyer may use the Lot for any reasonable and legal purpose, including as a yard, garden, etc. B. No structure shall be erected on the Lot during the three-year period after transfer without the prior written consent of the City, as holder of the deed of trust. Upon construction with the prior written consent of the City, the City may, at its sole option, remove the deed of trust and forgive the deferred payment loan. The Buyer may sell the Lot at any time during the first three years. However, the Buyer will be obligated to repay the entire amount of the loan upon sale, unless otherwise adiusted by the City. Vll. Failure to Comply If the City arranges for sale of the Lot to the Buyer, and the Buyer falls to close on the Lot for any reason, the Buyer agrees to pay the City for its costs incurred to that time. If the Buyer does not maintain the Lot according to this Agreement, the City may, at its option, loreclose and take the Lot or require the Buyer to repay the loan, pursuant to the terms and conditions of the deed of trust, VIII. Third Party Contracts The City whaii not be obligated or liable under this contract to any party other than the Buyer. IX. Hold Harmless The Buyer agrees to hold the City, its officers, agents and employees harmless from any and all damages~ losses, expenses, and claims that may arise out of the Buyer's use, occupancy or ownership of the Lot during the term of this Agreement. X. Effective Dates This Agreement shall be in effect from the date last signed below, and it shall continue in effect until a date three (3) years after the date of the transfer of the Lot to the Buyer, unless otherwise adjusted by the City with written notification to the Buyer. In Witness Whereof, the City and the Buyer have executed this Agreement. Buy~__......_~~~ For the City: of Virginia (1950), as in force and effect on the date of acknowl- edgement hereof, and shall include in short form provided in Section 55-60 of said Code the following provisions: Exemptions waived Subject to all upon default Renewals and extensions permitted Insurance required zero dollars Substitution of Trustee permitted Any Trustee may act. The parties hereto do further covenant and agree as follows: I. Grantor hereby covenants that Grantor owns the real estate in fee simple and have the right to convey it; that Grantor will exe- cute such further assurances of title as may be requisite; that Grantor will pay punctually and promptly all of the said indebtedness; and that no purchaser hereunder shall be required to look to the application of the purchase money. 2. Grantor will not erect any building or structure on the real estate unless the City of Roanoke shall first consent thereto in writ- ing; will maintain the real estate in good condition and repair in compliance with the City of Roanoke's Property Maintenance Code; will not commit or suffer waste thereof; and will comply with all laws, ordinances, regulations, covenants, conditions and restrictions affecting the real estate. 3. Grantor shall perfor~ all of the Grantor's responsibilities under the Agreement for Acquisition and Maintenance of Vacant Lot by and between Grantor and the City of Roanoke dated , including cleaning the real estate and.maintaining it for a three-year period ending on 4. Grantor agrees to pay all expenses incurred in the collection of the indebtedness hereby secured, including reasonable attorney's fees. 5. If the real estate, or any part thereof, be condemned under the power of eminent domain,' the proceeds and consideration for such acquisition to the extent of the full amount then secured by this Deed of Trust, are hereby assigned by Grantor to the City of Roanoke and shall be paid forthwith and directly to the City of Roanoke to be applied on account of the then full amount of the indebtedness hereby secured. · 6. Grantor agrees that if default be made in the payment of any of the indebtedness hereby secured, the Trustee (i) may take posses- sion of the real estate, or any part hereof, and lease in the name of and for the account of Grantor, or in the name of and for the account of its then owner; or (ii) may give notice of such default to the lessee of the real estate in the event it shall have been leased by the Grantor, and thereafter collect the rents therefrom from the lessee. In either of such events, the Trustee shall deduct from such rents all costs of collection and administration and apply the net proceeds to the secured indebtedness. The Trustee is hereby empowered to bring in his name, or in the name of the owner of the premises, any suit or action he may deem advisable for the enforcement of the provisions of this clause tO the same extent as if the Trustee were then lessor of the real estate, but the Trustee shall be in no way personally liable under any of the provisions of such lease or of this clause, and shall not be personally liable to any person by virtue of his possession of the real estate or by virtue of his acting under any provision of this clause, except to the extent of accounting for rents actually received by him hereunder. The rights and remedies given under this clause are in addition to and not in lieu of those given by law or by other clauses of this deed, and may be exercised without prejudice to such other rights and remedies. 7. Grantor further agrees that if default shall be made in the payment of the secured indebtedness, or in the payment of any taxes or assessments, the City of Roanoke may pay the same, and all sums so advanced shall immediately attach as a lien hereunder, and be pay- able on demand. Upon failure or inability faithfully and fully to keep and perform any of the other conditions or covenants herein provided, then upon any and every such default so made as aforesaid, it is expressly covenanted and agreed by Grantor that the City of Roanoke may, after thirty days' default, treat the whole principal debt hereby secured as thereupon immediately due and payable, and shall, in order to recover said principal debt or sum, have the right then or thereafter at any time to sue thereon at law or in equity, or to enforce payment thereof by means of any remedies or provisions in this instrument contained, and these rights shall exist not- withstanding that, by the terms of the note or notes hereby secured, they may not on their face be due. 8. In the event of default occurring as described in the preced- ing paragraph, then the Trustee, his successors or assigns, on being requested to do so by the City of Roanoke, shall sell for cash the real estate, after first advertising the time, place and terms of sale once a week for two weeks in some newspaper published in, or having a general circulation in, the county, city or town wherein the real estate lies, or by any other method of advertisement that the Trustee may deem advisable. 9. If at the time of the sale the said Trustee, or the one acting, shall deem it best for any reason to postpone or continue said sale for one or more days, they or he may do so, in which event, notice of such postponement or continuance shall be made in such manner as the Trustee, or the one acting, may deem sufficient. It is further agreed that if the said property shall be advertised for sale as herein provided and not sold, the Trustee, or the one acting, shall be entitled to one-half the commission by law provided, to be computed on the amount of principal then unpaid. 10. Grantor further covenants that the Trustee may rely upon the written or oral representations of the City of Roanoke that this Deed of Trust is in default, and all action taken pursuant to notice of default and request for foreclosure shall be binding upon Grantor, the Trustee and those claiming through or under them. 11. Until default in the payment of the indebtedness hereby secured, or the breach of one or more of the covenants of the note(s) evidencing the said indebtedness, or of this deed of trust, or the happening of any event which would constitute a default under the terms hereof, Grantor shall remain in quiet use, possession and man- agement of the real estate, and in the enjoyment of the income, reve- nue and profits therefrom. 12. The covenants contained herein shall bind, and the benefits and advantges shall inure to, the respective heirs, executors, admini- strators, successors and assigns of the parties hereto. Whenever used, the singular number or noun shall include the plural and the plural the singular. 13. If all or any part of the Real Estate or interest therein is sold, transferred or leased by Grantor, or he contracts to sell, transfer or lease the same, without the prior written consent of the City of Roanoke, the City, at its option, may declare all sums here- by secured to be immediately due and payable. NOTICE - THE DEBT SECURED HEREBY IS SUBJECT TO CALL IN FULL OR THE TERHS THEREOF BEING MODIFIED IN THE EVENT OF SALE OR CONVEYANCE OF THE PROPERTY CONVEYED; WITNESS the following signatures and seals: (SEAL) (SEAL) ISEAL) (SEAL) STATE OF VIRGINIA: S To-wit: OF The day of foregoing instrument was acknowledged before me this , 19 , by Notary Public My Commission expires: DEED OF TRUST NOTE $ ,1984 Roanoke, Virginia FOR VALUE RECEIVED, the undersigned promises to pay to the City of Roanoke, Virginia, on order, at its municipal offices in the said City, the principal sum of Dollars ($ without interest. If the undersigned complies with all of the covenants contained in the Deed of Trust securing the debt hereby evidenced, the entire said debt will be deemed to have been satisfied and will be forgiven by the City as of ,19 If there be a breach of any of the covenants contained in the Deed of Trust to Joel M. Schlanger and Wilburn C. Dibling, Jr., Trustees, of even date herewith, and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, which said Deed of Trust secures the debt hereby evidenced, prior to , 19__, the entire prin- cipal shall, at the option of the holder of this note, immediately become due and payable for all purposes whatsoever, and its collection may be enforced by any remedy at law or in equity. The time of payment of all or any part of the debt hereby evidenced may be extended or renewed from time to time by the holder hereof, and no such extension or renewal shall in any wise release or affect the liability of anyone in any way liable for the payment hereof. Homestead and all other exemptions, presentment, protest and notice of dishonor are hereby waived by the undersigned and by all persons now or hereafter in any way liable for the payment of this debt. If the debt hereby evidenced be not paid as it matures and is collected by suit or attorney, it is further agreed that there shall be paid hereunder as an attorney's fee for such collection 18% of the amount then due which is hereby agreed upon as a reasonable charge. The makers shall have the privilege to prepay the entire principal amount hereof without premium. WITNESS the following signatures and seals: .(SEAL) STATE OF VIRGINIA § § To-wit: CITY OF ROANOKE § <SEAL) This is to certify that this is the Note described in a Deed of Trust to the Trustees named hereon, and bearing even date herewith. Said Deed of Trust and Note having been executed in my presence. My commission expires: Notary Public DEED OF TRUST THIS DEED OF TRUST, made this __ day of and between 1984, by herein referred to as "Grantor," and JOEL M. SCHLANGER, a resident of the County of Roanoke, Virginia, and WILBURN C. DIBLING, JR., a resident of the City of Roanoke, Virginia, Trustees, either of whom may act, herein referred to as "Trustee," and the CITY OF ROANOKE, legal holder of the hereinafter described note, hereinafter someti- mes referred to as "Noteholder". W I TN E S SETH: That for and in consideration of Ten Dollars ($10.00) cash in hand paid to Grantor, and other good and valuable consideration, the receipt of which is hereby acknowledged, Grantor does hereby grant, bargain, sell and convey to Trustee, with GENERAL WARRANTY of title, all that certain parcel or lot of land, together with all the buildings and improvements now or hereafter thereon, and all other rights, privileges and appurtenances belonging or in any way appertaining thereto, situate, lying and being in the City of Roa- noke, Virginia, and more particularly described as follows (all of such property being herein sometimes referred to as the "Real Estate"): IN TRUST TO SECURE the Noteholder the payment of the indebted- ness evidenced by that Promissory Note dated made by , in the principal amount of $ City of Roanoke, Virginia, which note is order of the City. to the order of the due and payable on THIS DEED OF TRUST, except to the extent inconsistent with the specific and express provisions contained herein, shall in all other respects be read and construed with, and to such extent be deemed to incorporate by reference, the provisions of Section 55-59, Code of Virginia (1950), as in force and effect on the date of edgement hereof, and shall include in short form provided 55-60 of said Code the following provisions: acknowl- in Section Exemptions waived Subject to all upon default Renewals and extensions permitted Insurance required zero dollars Substitution of Trustee permitted Any Trustee may act. The parties hereto do further covenant and agree as follows: 1. Grantor hereby covenants that Grantor owns the real estate in fee simple and have the right to convey it; that Grantor will exe- cute such further assurances of title as may be requisite; that Grantor will pay punctually and promptly all of the said indebtedness; and that no purchaser hereunder shall be required to look to the application of the purchase money. 2. Grantor will not erect any building or structure on the real estate unless the City of Roanoke shall first consent thereto in writ- ing; will maintain the real estate in good condition and repair in compliance with the City of Roanoke's Property Maintenance Code; will not commit or suffer waste thereof; and will comply with all laws, ordinances, regulations, covenants, conditions and restrictions affecting the real estate. 3. Grantor shall perform all of the Grantor's responsibilities under the Agreement for Acquisition and Maintenance of Vacant Lot by and between Grantor and the City of Roanoke dated , including cleaning the real estate and maintaining it for a three-year period ending on of the fees. Grantor agrees to pay all expenses incurred in the collection indebtedness hereby secured, including reasonable attorney's 5. If the real estate, or any part thereof, be condemned under the power of eminent domain; the proceeds and consideration for such acquisition to the extent of the full amount then secured by this Deed of Trust, are hereby assigned by Grantor to the City of Roanoke and shall be paid forthwith and directly to the City of Roanoke to be applied on account of the then full amount of the indebtedness hereby secured. · 6. Grantor agrees that if default be made in the payment of any of the indebtedness hereby secured, the Trustee (i) may take posses- sion of the real estate, or any part hereof, and lease in the name of and for the account of Grantor, or in the name of and for the account of its then owner; or (ii) may give notice of such default to the lessee of the real estate in the event it shall have been leased by the Grantor, and thereafter collect the rents therefrom from the lessee. In either of such events, the Trustee shall deduct from such rents all costs of collection and administration and apply the net proceeds to the secured indebtedness. The Trustee is hereby empowered to bring in his name, or in the name of the owner of the premises, any suit or action he may deem advisable for the enforcement of the provisions of this clause tO the same extent as if the Trustee were then lessor of the real estate, but the Trustee shall be in no way personally liable under any of the provisions of such lease or of this clause, and shall not be personally liable to any person by virtue of his possession of the real estate or by virtue of his acting under any provision of this clause, except to the extent of accounting for rents actually received by him hereunder. The rights and remedies given under this clause are in addition to and not in lieu of those given by law or by other clauses of this deed, and may be exercised without prejudice to such other rights and remedies. 7. Grantor further agrees that if default shall be made in the payment of the secured indebtedness, or in the payment of any taxes or assessments, the City of Roanoke may pay the same, and all sums so advanced shall immediately attach as a lien hereunder, and be pay- able on demand. Upon failure or inability faithfully and fully to keep and perform any of the other conditions or covenants herein provided, then upon any and every such default so made as aforesaid, it is expressly covenanted and agreed by Grantor that the City of Roanoke may, after thirty days' default, treat the whole principal debt hereby secured as thereupon immediately due and payable, and shall, in order to recover said principal debt or sum, have the right then or thereafter at any time to sue thereon at law or in equity, or to enforce payment thereof by means of any remedies or provisions in this instrument contained, and these rights shall exist not- withstanding that, by the terms of the note or notes hereby secured, they may not on their face be due. 8. In the event of default occurring as described in the preced- ing paragraph, then the Trustee, his successors or assigns, on being requested to do so by the City of Roanoke, shall sell for cash the real estate, after first advertising the time, place and terms of sale once a week for two weeks in some newspaper published in, or having a general circulation in, the county, city or town wherein the real estate lies, or by any other method of advertisement that the Trustee may deem advisable. 9. If at the time of the sale the said Trustee, or the one acting, shall deem it best for any reason to postpone or continue said sale for one or more days, they or he may do so, in which event, notice of such postponement or continuance shall be made in such manner as the Trustee, or the one acting, may deem sufficient. It is further agreed that if the said property shall be advertised for sale as herein provided and not sold, the Trustee, or the one acting, shall be entitled to one-half the commission by law provided, to be computed on the amount of principal then unpaid. 10. Grantor further covenants that the Trustee may rely upon the written or oral representations of the City of Roanoke that this Deed of Trust is in default, and all action taken pursuant to notice of default and request for foreclosure shall be binding upon Grantor, the Trustee and those claiming through or under them. 11. Until default in the payment of the indebtedness hereby secured, or the breach of one or more of the covenants of the note(s) evidencing the said indebtedness, or of this deed of trust, or the happening of any event which would constitute a default under the terms hereof, Grantor shall remain in quiet use, possession and man- agement of the real estate, and in the enjoyment of the income, reve- nue and profits therefrom. 12. The covenants contained herein shall bind, and the benefits and advantges shall inure to, the respective heirs, executors, admini- strators, successors and assigns of the parties hereto. Whenever used, the singular number or noun shall include the plural and the plural the singular. 13. If all or any part of the Real Estate or interest therein is sold, transferred or leased by Grantor, or he contracts to sell, transfer or lease the same, without the prior written consent of the City of Roanoke, the City, at its option, may declare all sums here- by secured to be immediately due and payable. NOTICE - THE DEBT SECURED HEREBY IS SUBJECT TO CALL IN FULL OR THE TERMS THEREOF BEING MODIFIED IN THE EVENT OF SALE OR CONVEYANCE OF THE PROPERTY CONVEYED~ WITNESS the following signatures and seals: .(SEAL) .(SEAL) (SEAL) (SEAL) STATE OF VIRGINIA: § § To-wit: OF The foregoing instrument was acknowledged before me this __ day of ~, 19 , by Notary Public My Commission expires: C)ffJce of "he City Cterk October 26, 1988 File #236-246-68 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29339, amending and reor- daining certain sections of the 1988-89 Consortium and Grant Funds Appropriations, in connection with the closeout of certain grants for the Fifth District Employment and Training Consortium, which Ordinance No. 29339 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1988. Mary F. Parker, CMC City Clerk MFP: ra Enc. pc: ~lr . W. Robert Herbert, City Manager Mr. James D. Ritchie. Director of IIuman Resources Ms. Carolyn H. ~arrett, Administrator, Fifth District Employment and Training Consortium, 425 West Campbell Avenue, Roanoke, Virginia 24016 Room 456 Municil;~l Building 215 Church Avenue SW P,x:x:~noke ~,,qrginia 24011 (703) 981-254~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of October, 1988. No. 29339. AN ORDINANCE to amend and reordain certain 1988-89 Consortium for an emergency. sections of the and Grant Funds Appropriations, and providing WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, -BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Consortium and Grant Funds Appropriations, bed and the same are hereby, amended and reordained, to read as follows, in part: Consortium Fund Appropriations Fifth District Employment and Training Consortium Project Trade (1-8) ............................... Employment Services (9-20) .................... Teen Parents (21-30) .......................... Admin. Pool (31) .............................. Title IIA (32) ................................ FDETC Admin. - FY89 (33-42) ................... Title IIA Admin. (43-49) ...................... Revenue Fifth District Employment and Training Consortium (50-59) ........................................... $ 5,292,210 19,835 72,326 32,$93 223,824 1,133,395 62,166 1,109,427 $ 5,292,210 Grant' Fund Appropriations Health and Welfare Virginia Food Service'Program 60-6'2) .............. $ 254,547 9,199 Revenue Health and Welfare Virginia Food Service Program (63). $ 254,547 9,199 1) Fringes 2) Wages 3) Fringes 4) Travel 5) Communications 6) Supplies 7) Leases 8) Wages 9) Fringes 10) Wages 11) Fringes 12) Travel 13) Communications 14) Supplies 15) Leases 16) Fringes 17) Travel 18) Miscellaneous 19) Wages 20) Wages 21) Wages 22) Fringes 23) Supplies .24 Travel 25 Fringes 26 Tuition 27 Transportation 28 Child Care 29 Miscellaneous 30 Wages 31) Funding Authority 32) Funding Authority 33) Wages 34) Fringes 35) Travel 36) Communications 37) Supplies 38) Insurance 39) Contractual Services 40) Leases 41) Equipment 42) Miscellaneous 43) Wages 44)' Fringes 45) Wages 034-054-8869-8011) 034-054-8869-8050) 034-054-8869-8051) 034-054-8869-8052) 034-054-8869-8053) 034-054-8869-8055) 034-054-8869-8058) 034-054-8869-8010 (034-054-8870-8011 (034-054-8870-811() (034-054-8870-8111 034-054-8870-8112 034-054-8870-8113 034-054-8870-8115 034-054-8870-8118 1034-054-8870-8261 034-054-8870-8262 034-054-8870-8269 034-054-8870-8010 034-054-8870-8260 034-054-8875-8300 034-054-8875-8301 034-054-8875-8310 034-054-8875-8311 034-054-8875-8321) 034-054-8875-8322) 034-054-8875-8323) 034-054-8875-8324) 034-054-8875-8325) 034-054-8875-8320) (034-054-8860-9990) 034-054-8861-9990) 034-054-8960-8350) 034-054-8960-8351) 034-054-8960-8352) 034-054-8960-8353) 034-054-8960-8355) 034-054-8960-8356) (034-054-8960-8357 (034-054-8960-8358 (034-054-8960-8359 (034-054-8960-8360 (034-054-8961-8050 .(034-054-8961-8051 (034-054-8961-8030 $( 55) 1,181) 346) 472) 80) 1,825) 200) 90 268 8,514 2,214 286 394 681 2,017 57 271 15,946 452 152 528) 75) 445) 3O) 67) 538) 3,456) 4,996) 3,955) 121 ( 84,454) (100,416) 16,216 1,977 3,850 4,232 3,000 300 11,500 12,241 2,500 6,350 60,894 6,608 321 46) Fringes 47) Salaries 48) Fringes 49) Insurance 50) Incentive Admin. Revenue 51) Incentive pro- gram Revenue 52) FDETC Contribu- tions Revenue 53) Coordination Grant Revenue 54) Project Trade Revenue 55) Employment Services Rev. 56) Teen Parents Revenue 57) Incentive Admin. Revenue 58) Incentive Pro-' gram Revenue 59) FDETC Contribu- tions Revenue 60) Food Costs 61) Labor 62) Administration 63) Summer Food Service Rev. (034-054-8961-8031) $ 24 (034-054-8961-8350) 41,227 (034-054-8961-8351) 6,000 (034-054-8961-8356) 3,062 (034-034-1234-8871) ( 17,720) (034-034-1234-8872 (034-034-1234-8876 (034-034-1234-8863 (034-034-1234-8869 (034-034-1234-8870 (034-034-1234-8875 (034-034-1234-8971 (034-034-1234-8972 (100,416) 62,257) 4,568) 4,069) 30,044) 13,969) 17,720 100,416 (034-034-1234-8976 62,257 (035-054-5114-6010 136 (035-054-5114-6011) 916) (035-054-5114-6012) 800) (035-035-1234-7055) 1,580 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia October 24, 1988 ' Members of Council: Subject: Grm~t Closeonts for the Fifth ~D~strict Employment and Training Consortium A. The Consorti~n received the following grants totaling $193,915 during last fiscal year which were appropriated by Co~c~--6-fl~--.. 1. Strainer Feeding Progr~n - $10,779. 2. Employment Services Progr~n-----f--$"f- 02,370. 3. Project Trade - $23,904. 4. Teen Parent - $4~8'~--. 5. Coordination Gr~-'~-~--- $10,000. Final expenditures and ~rant closeouts totaling $139~685 have been reported to grantor agencies as ~ollows: 1. Strainer Feeding Program - $9,199. 2. Employment Services Program - $72,326. 3. Project Trade$ ~)~J~--.-3519'835' 4. Teen Parent - 5. Coordination ~ - '$5 ~ 432. $69,597 of Consortium fnnds were available to provide ac~ninistrative support in addition to JTPA funding. Only $7,340 wes expended for this purpose last year. The unspent balance o--~62,257 needs to be transferred to the FY89 program year. An Incentive Award of $118,136.00 wes received and appropriated in January, 1988 and budgeted for expenditure. E. The City of Roanoke is the Grant Recipient for Consortium funding. II. CURRENT SITUATION The ~rantor a~encies for the above listed grants and contracts will not allow carryover of the $54,230 unexpended funds ($193,915 - $139,685). $180,393 of Consortium and Incentive Award appropriations ($62,257 + $118,136) need to be transferred %or utilization to the current budget year. III. ISSUES A. Grant Closeout B. Program Operations M~nbers of Council Page 2 October , 1988 C. Fondin~ D. ~ IV. AL'r~NATIVES A. Rmduce Consorti~n net appropriations by $54,230.00 and decrease the net revenue estimate by $54~230.00 in the Consortium and ~rant Funds, and trams~er ~180,393 in ~Y88 Consortium accounts to FY89 Consortium accounts. 1. Grant Closeout - Will be c~lete. 2. Pro,ram Operations - Administrative functions will continue. 3. Fundin~ - No cost to City. 4. ~ - immediate action will ensure timely closeout. B. Do not reduce Consortium net appropriations by $54~230.00 and do not decrease the net revenue estir~te by $54~230.O0 in tbm Consortium and ~rant Funds, and trans%er $180,593 in FY88 Consortium accounts to FY89 Consortium accoumts. 1. Grant Closeout - Will not be co,~lete. 2. Pro~ram Operations - Will ~mpair administrative functions. 3. Fundin8 - Not an issue. 4. T'mir~ - Will d~lay timely grant closeout. V. RE~TION Approve Alternative A: A. Reduce Consortium net appropriations by $54,230.00 and decrease the net revenue estimate by ~54t230.00 in tbm Consortium and ~rant Ftmds, and transfer $180~393 in FY88 Consortium accounts to FY89 CC: Consortium accounts. City Attomey Director of Finance Director of HumanResources Res~pect fully submitted, W. Robert Herbert City Manager G~ce af the Ci~ Clerk October 26, 1988 File #27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear ~r. Herbert: I am attaching copy of Ordinance No. 29340, approving the City Manager's issuance of Change Order No. I to the City's contract with Structures & Utilities Co., Inc., for replacement of cam- minuters with mechanicai bar screens at the Sewage Treatment Plant, which Ordinance No. 29349 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1988. Sincerely, /~l~/t~...~,_.~ llary F. Parker, CMC City Clerk I~FP: ra pc: Structures & Utilities Company, Inc., P. O. Box Roanoke, Virginia 24068 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Kit ~. Kiser, Director of Utilities and Operations Mr. Steven L. Walker, Manager, Sewage Treatment Plant Mr. William F. Clark, Direc'tor of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician 221~, Raom 456 Municipa~ Buildin9 215 Church Avenu~ SW Roanoke V, rg~nia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of October, 1988. No. 29340. AN ORDINANCE approving the City Manager's issuance of Change Order No. I to the City's contract with Structures & Utilities Co., Inc., for replacement of comminuters with mechanical bar screens at the Sewage Treatment Plant; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's con- tract with Structures & Utilities Co., Inc., dated March 7, 1988, re- lating to replacement of comminuters with mechanical bar screens at the Sewage Treatment Plant. 2. Such Change Order shall provide for an extension in the time during which such work is to be performed from 160 consecutive calen- dar days to 190 consecutive calendar days. Such time extension shall involve no additional cost to the City, and the original contract amount shall remain the same. 3. In order to provide for the usual daily operation of the muni- cipal- government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia October 24, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Change Order No. 1 Replacement of Comminuters with Mechanical Bar Screens Water Pollution Control Plant Roanoke, Virginia I. Back~round City Council, at its March 7, 1988 meeting, awarded a contract to Structures & Utilities Co., Inc. of Christiansburg, Virginia in the amount of $510~500.00 and 160 consecutive calendar days for Replacement of Comminuters (2) with Mechanical Bar Screens. Work was started on this pro- ject on March 30, 1988. II. Current Sitation Contractor started his excavation for the bar screen vault with a front-end loader excavating for a ramp to the foun- dation of the vault. About ten feet down, a large pipe was uncovered that stopped the excavation of the ramp. This pipe was not shown on the Contract Documents or any of the record drawings on file in the City Engineer's Office. A large capacity backhoe had to be procured to do the excavation instead of the front-end loader. It has been determined that this pipe is a by-pass connection between the manhole from the main sewer down the Roanoke River and the one from Tinker Creek and Vinton. This sewer pipe was probably installed as a way to balance the flow through the original comminuters but was never recorded on the as-built drawings. Bo Contractor has requested a time extension of 30 consecutive calendar days due to the additional time requ~-~ed for excava- tion with a backhoe in lieu of a front-end loader bulldozer. Current liquidated damages is $200.00 per day. The contrac- tor feels that the request for additional time is justified since he had to use an alternate, slower method of excavation but he does not feel he should be penalized for something that he could not control. No additional charges are requested with this change order. Page 2 WRH/LBC/mm III. Issues in order of importance A. Engineering concerns. B. Time of completion. IV. Alternatives are Authorize the City Manager to execute Change Order No. 1 to extend the contract time 30 consecutive calendar days. Engineering concerns have been met in that the excava- tion has been completed. The site of the excavation was directly under one of the electric power sources to the Water Pollution Control Plant. In having to use a backhoe instead of a front-end loader, the electric power lines slowed the work of excavation because of the maneuvering of the backhoe boom and the smaller quantity that could be removed at one time. Time of completion for the project, with the requested additional 30 consecutive calendar days, will be 190 consecutive calendar days which is acceptable. B. Do not authorize the City Manager to execute Change Order No. 1 for an addition of 30 consecutive calendar days. Engineering concerns would still be met but the contrac- tor would be penalized for something that he nor the City of Roanoke knew was an existing condition. 2. Time of completion would remain the same. V. Recommendation is that City Council take the following action: ao Authorize the City Manager to execute Change Order No.1 granting a 30 consecutive calendar day time extension to the construction contract time with Structures & Utilities Co., Inc. B. Contract amount is unchanged. Respectfully submitted, W. Robert Herbert City Manager Page 3 CC: City Attorney Director of Finance Director of Utilities & Operations Director of Public Works City Engineer Construction Cost Technician C~ce o~ ~he G~/Oe~ October 26, i988 File #237 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear ~fr. Herbert: ~ am attaching copy of Ordinance No. 29342, authorizing execution of a contract with T. P. Parker & Son, Engineers & Surveyors, Ltd., to provide surveying and related work in connection with the Roanoke River Flood Reduction Project, in the amount of $144,020.00, which Ordinance No. 29342 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, ~988. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Eric. pc: Mr. Wilburn C. Oibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Charles ~. Huffine, City Engineer Mr. Kit ~. ~iser, Director of Utilities and Operations Room 456 Municipal Builc~ing 215 Ct~urch Avenu~ SW Rc,,ano~e V~rg~n~o 24011 (703) 981-254t IN TRE COUNCIL OF THE CITY OF ROANOKE, The 24th day of October, 1988. No. 29342. VIRGINIA, AN ORDINANCE authorizing the execution of a contract with T. p. Parker & Son, Engineers & Surveyors, Ltd., to provide sur- veying and related work in connection with the Roanoke River Flood Reduction Project; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistast City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with T. P. Parker & Son, Engineers & Surveyors, Ltd., for the provision by such firm of surveying and related work in connection with the Roanoke River Flood Reduction Project, as more Particularly set forth ia the October 24, 1988 report of the City Manager to this Council. 2. The contract authorized by this ordinance shall be in the amount of $144,020.00. 3. The form of the contract with such firm shall be approved by the City Attorney. 4. In order to provide for the Usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office orr he C~C:e~ October 26, 1988 Fi le #237 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ,~fr. Schlanger: I am attaching copy of Ordinance No. 29341, amending and reor- daining certain sections of the 1988-89 General and Capital Funds Appropriations, providing for the transfer of $150,000.00 from the General Fund to a new account entitled, "Surveying for Roanoke River Flood Reduction Projects," in connection with award of a surveying lump sum contract to T. P. Parker & Son, Engineers & Surveyo,s, which Ordinance No. 29341 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1988. Mary F. Parker, CMC City Clerk MFP: ra Enco pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Kit ~. Kise,, Director of Utilities and Operations Room 456 ,'~nicipal Builcling 215 C~urch Avenue SW Roanoke V~rg~nia 2401 t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of October, 1988. No. 29341. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General and Capital Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General and Capital Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund A~riations Non-Departmental Transfer to Other Funds (1) ......................... Fund Balance Capital Maintenance & Equipment Replacement Program- - City Unappropriated 2) .......................... $11,371,230 9,474,468 $ 4,870,406 Capital Fund A_~riations Other Infrastructure Surveying for Roanoke River Flood ' (3) . Reduction Project $.1,483,046 150,000. 1) Transfer to Capital Projects 2) CMERP - City 3) Appr. from General Fund (001-004-9310-9508) (001-3323) (008-056-9618-9003) $ 150,000 (150,000) 150,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia October 24, 1988 Honorable Mayor and Members of~ty council Roanoke, Virginia Dear Members of Council: SUBJECT: SELECTION OF CONSULTING SURVEYOR FOR ROANOKE RIVER FLOOD REDUCTION PROJECT, L.E.R.R. (LANDS, EASEMENTS, RIGHTS-OF-WAY, AND RELOCATION) I. Background Durin8 the development of the Roanoke River Flood Reduction Project, it was determined that a consulting surveyor or surveyors was needed to prepare surveys and appropriate documents for appraisals and acquistion of lands, easements, and rights-of-way to permit construction of the subject project. II. Current situation is that Surveying Services Qualification Proposals for the project were publicly advertised on August 28, 1988, and received on September 9, 1988, from: 1. Balzer and Associates 2. Clean Water Engineers 3. Anderson and Associates 4. Draper, Aden and Associates 5. Mattern and Craig 6. Buford T. Lumsden and Associates 7. T. P. Parker & Son, Engineers & Surveyors, Ltd. ~election of the firm for consideration was based on the following criteria: 1. Qualifications of personnel 2. Time available to meet schedule 3. Experience in producing surveys in similar numbers, conditions, and time constraints 4. Ability to produce project on time 5. Local accessibility for project coordination and cooperation 6. Response to request for proposal 7. Past record with City of Roanoke B. Interviews were held with all Seven (7) responding firms as they were all deemed qualified, responsible, and suitable on the basis of ini- tial responses. Staff Selection team included Charles M. Huffine, P.E., City Engineer, Jan G. Bruce, Engineering Technical Supervisor, and Muhammad J. Khan, Plan Review Engineer. C. Negotiations were conducted with that surveying firm where profession- al qualifications and proposed services were deemed most meritorious (T. P. Parker & Son) for the project requirements. D. Scope of work to be performed includes: 1. Establish a baseline along the entire length of the project. 2. ~ie the baseline to ten (10) existing permanent monuments used for horizontal control for the original project aerial photo- graphy. 3. ~stablish permanent monuments and references along the baseline. 4. ~roduce complete boundary surveys for certain specified parcels of land. Survey remaining properties along the project route as required to tie them to the baseline. 6. Draft the location of the baseline and property boundary lines on design drawings supplied by the Corps of Engineers. 7. ~ompute proposed easements and rights-of-way takes. 8. ~take the proposed take on the ground. 9. Produce legal descriptions for proposed easements and rights-of- way. Contract is a lump sum contract with unit prices established for the purpose of increasing or decreasing the required work. However, the contract amount plus the contingency amount cannot be exceeded without authorization from Council. III. Issues in evaluating the proposal and awarding a contract to a firm known to be qualified are: A. Inclusion of proper scope of wor~ B. Ability to meet time schedul~ C. Reasonableness of fe~ D. Availability of funding WRH/fm CC: IV. Alternatives for the necessary work are: A. Awar__~_~d a Surveying Services lump sum contract to T. p. Parker & Son, Engineers & Surveyors, Ltd., in the amount of 1~_~020.00. 1. Inclusion of proper SCope of work has been reviewed and verified. 2. A~bili~tty. to meet time schedule has bonus clause in t~- --~ been assured with a penalty/ ately. .,~ uun~ract and firm is ready to begin immedi- 3. Reasonableness of fee has been established through investigation ~ ~imilar unit prices charged by COmpeting Surveying firms. 4. Availability of funding exists in the FY 1988 Capital Mainte- nance and Equip~ment Rep--lacement Program. B. Do not . ~ ,,=ers e ~Urveyors, Ltd--i'~ ~,um contrac_t to T. p. Parker · , n toe amount of ~00. 1. Inclusion o___f p~ Scop_e would have to be deferred to the City or other consulting surveyors. 2. ~ schedule Would be jeopardized, further jeopardizing the projec~-~im~e schedule. 3. R_easonablenes~s of fee can not be assured. 4. ~f funding remains in the FY 1988 Capital Equipment and Replacement Program. Recommendatio__~n is that the City: A. Aw~ard a consulting SUrveying lump Sum contract in a form approved by the City Attorney to T. p. Parker & Son, Engineers & Surveyors, Ltd., in the amount of $14_~3_4 020.00 Establ in the amount of $5, ~. - · ish a contingency fund 980.00 for a total project amount of $150,000.00. B. Transfer funding for the Capital Maintenance and Equipment Replacement Program-in the amount of $._1150,000.00 from the General Fund to a new account entitled Surveying fo~-~anoke River Flood Reduction Project to be established by the Director of Finance in the Capital Projects Fund. Respectfully submitted, W. Robert Herbert City Manager Director of Finance City Attorney Director of Utilities and Operations Director of Public Works City Engineer Office of'he Ciry Cle~ October 26, 1988 File #60-111 Mr. Joel M] Schlanger Director of Finance Roanoke, Virginia Dear ~fr. Schlanger: I am attaching copy of Ordinance No. 29343, amending and reor- daining certain sections of the 1988-89 General Fund Appropria- tions, providing for a total appropriation of $12,706.00, for the purpose of purchasing equipment and lines necessary for access by the City's Department of Billings and Collections to the State Tax Accounting and Reporting System and the DMV Vehicle Informa- tion System, which Ordinance Ho. 29343 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1988. Sincere/..~g~.ly, ~ Mary F. Parker, CMC City Clerk MFP:sw Enc. pc: Mr. W. Robert Herbert, City Manager Ms. Deborah J. Moses, Chief of Billings and Collections Room456 Municip~lBuilOi~j 215 C~urch Avenue SW Roanoke Virginia24011 (703) 981-254't IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of October, 1988. No. 29343. AN ORDINANCE to amend and reordain 1988-89 General Fund Appropriations, emergency. VIRGINIA, certain sections of the and providing for an WHEREAS, for the usual daily operation of the Municipal Government of the C! cy of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council ~f the City of Roanoke that certain sections of the 1988-89 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Nondepartmental Contingency - General Fund (1) ...................... General Government Billings and Collections (2-3) ....................... $11,208,524 1) Equip. Replacement Cont. 2) Fees for Prof. Services 3) Furn. & Equipment (001-002-9410-2202) $(12,706) (001-004-1232-2010) 6,406 (001-004-1232-9005) 6,300 579,924 7,780,839 710,265 BE Ordinance IT FURTHER ORDAINED that, an emergency shall be in effect from its passage. existing, this ATTEST: City clerk DEPARTMENT OF FINANCE CITY O~ ROANOKE. VA. October 24, 1988 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Fund Appropriations - Capital Maintenance and Equipment Replacement Program BACKGROUND On November 1, 1985, the City of Roanoke submitted the first debt claim to the Commonwealth of Virginia Setoff Debt Program. Since that time we have collected approximately $100,000 from this process. Claims are made against State Income Tax Refunds and lottery winnings for Personal Property Taxes, Water Bills, Weed/Demolitions, library overdues, parking tickets and all classes of judgments. On November 1, 1988, the Commonwealth of Virginia provided on-line access to the Setoff Debt on line System or STARS (State Tax Accounting and Reporting System) for the purpose of claim entry, maintenance and inquiry to claims. This access would also permit inquiry (with approved security) to the DMV Vehicle Information system for registration checks and current address inquiries. The current claim system is in-house and does not interface with the state. The capacity and flexibility of the current system is extremely limited to further expansion without the addition of interface capabilities. E. On November 9, 1987, City Council approved a Capital Maintenance and Equipment Replacement Program. The Capital Maintenance and Equipment Replacement Program included a list of automation requests for the Office of Billings and Collections. Honorable Mayor and Members of City Council Page 2 October 24, 1988 II. CURRENT SITUATION The Office of Billings and Collections is responsible for the collection of various debts owed to the City. All debt types can be submitted through the Setoff Debt Program for collection. Parking ticket administration also is controlled in the Office of Billings and Collections. All unpaid violations must be submitted to the Department of Motor Vehicles to determine the owner's name and address. This must be requested weekly by mail to the Commonwealth of Virginia. Ce Access to the STARS and DM%; Vehicle Information System will allow total automation of the setoff program and provide the basis for automation of parking tickets. D. Council appropriations are requested to allow the purchase of the items listed on Attachment "A". III. ISSUES A. Need B. Timeliness C. Fund Availability IV. ALTERNATIVES Council approve this request to appropriate $12,706 to the appropriate accounts to provide for the purchase of equipment and lines to provide access to the STARS and DMV on-line systems. Need - The addition of both systems will permit partial automation of the current manual parking ticket system and provide full on-line capabilities to the in-house setoff debt system. Honorable Mayor and Members of Page 3 October 24, 1988 City Council IV. ALTERNATIVES (Cont.) Timeliness - The Commonwealth of Virginia is encouraging participation at this time in both systems. The project to automate the handling of parking tickets is in the development stage. Access to this line will provide an excellent base for the new system. Fund Availability - Funds are available in the FY89 Budget - Equipment Replacement Account to provide for this request. B. Council not approve this request to appropriate funds to provide access to the STARS and DMV on-line systems. Need - The City's yearly claim capacity and flexibility will be severely limited for future claim years. 2. Timeliness - would not be a factor. 3. Fund Availability - Designated funds would not be expended. RECOMMENDATION Council approve Alternative "A" and the appropriation from the FY89 Budget - Equipment Replacement Account of $6,300 to Account Number 001-004-1232-9005 and $6,406 to Account Number 001-004-1232-2010, for a total appropriation of $12,706. JMS:dp Attachment cc: W. Robert Herbert Deborah Moses Attachment A Control Unit CRT/Printer One time Installation Fee Modem Rental (yearly) Termination fee (yearly) A.T.T. Line fee (yearly) $ 3,300 3,000 1,246 1,800 960 2~400 Total $12,706 October 26, 1988 File #468~-60-111 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Oear Mr. Scbianger: I am attaching copy of Ordinance No. 29344, amending anti reor- daining certain sections of the 1988-89 ~eneraI Fund Appropriations, providing for a totaZ appropriation of $14,900.00, in connection with implementation of a Customer Order Processing System subsystem on the current Utility Billing System to ensure accurate and timely water/sewer bilZing and collections, which Ordinance No. 29344 was adopted by the Councii of the City of Roanoke at a regular meeting held on ~4onday, October 24, 1988. Sincerely, ~Jary F. Parker, CMC City Clerk MFP:ra Enc· pc: Mr. W. Robert tferbert, City Manager Mr. Kit ~. Ciser, Director of Utilities and Operations - Mr. Jesse R. Perdue, .ir., Manager, Utility Line Services Ms. Deborah J. Moses, Chief of Biliings and Collections RoOm 456 Municipal Buildi~.g 215 C]qurch Avenue SW Roc~noke ~rg~nia 2401~ (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of October, 1988. No. 29344. AN ORDINANCE to 1988-89 General Fund emergency. WHEREAS, for t~e Government of the City exist. amend and reordain Appropriations, VIRGINIA, certain sections of the and providing for an usual daily operation of the Municipal of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council. of the City of Roanoke that certain, sections of the 1988-89 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Nondepartmental Contingency - General Fund (1) .......... Ge 1 ' ' · nera Government ......... Billings and Collections (2-3) ...................... 1) Equip. Replacement Cont. 2) Fees for Prof. Services 3) Furn. & Equipment (001-002-9410-2202 (001-004-1232-2010 (001-004-1232-9005 $(14,900) 2,100 12,800 $11,206,330 577,730 7,783,033 712,459 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk October 24, 1988 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Utility Billing System The current Utility Billing System became operational in February, 1980. The system is operated on the current IBM mainframe equipment 'and information is accessible to the City Treasurer and to the Office of Billings and Collections to accomplish most tasks associated with water/sewer billing and collections. The goals of this accessibility is to provide accurate and timely billing as well as maximum customer service to 37,000 active customers. The medium most often used to handle customer service problems is the manual work order. Some 45,000 individual work orders were prepared last year by the Office of Billings and Collections. Examples of some of these work orders are: recheck reading, leakage investigation, meter repairs, turn on/off, and meter exchange. These are transmitted twice daily via City Courier to the Utility Lines Department located on Read Road, N.E. The coordination of this work between these two departments is critically important to the handling of many operational, repair, customer service and collection functions. "Honorable Mayor and Member, Page 2 October 24, 1988 Several situations exist within the current manual handling of these orders that require attention: 1. Manual work orders are labor intensive (some 9,000 are created per employee in Billings and Collections alone). 2. Personnel are inundated by preparation, filing and recordation of data of work orders. 3. Manual work orders are not monitored as to turnaround time and productivity. 4. Lack of access by Utility Lines personnel forces that department to maintain duplicate records to information that is stored and monitored on-line in the current Utility Billing system. 5. Management information cannot be obtained from these manual records to follow meter history and performance. The City has considered various alternatives to solve these deficiencies with the following objectives in mind: · The system or systems to be adopted (whether computerized or manual) should serve to improve the level of service being provided by the current system. · The solutions should not disrupt current services to our citizens (i.e., change billing formats or cycles that are familiar to customers). · Computerized alternatives should be based on reliable software and be compatible with the current Utility Billing System. · The option should be realistic in terms of cost. 'Honorable Mayor and Member~ Page 3 October 24, 1988 Several options were considered that would satisfy these objectives: 1. The City could develop an in-house software application to produce work orders and manage meters. 2. The City could use current system options and activate the Customer Order Processing System (C.O.P.S.) subsystem on the current Utility Billing System and provide a means of access to same for the Utility Lines Department. 3. The City could try and develop manual procedures to improve the current handling without computer assistance. O~tion 1 The independent development of software in-house would be difficult and costly given several factors. The sophistication level of the current billing system is extremely high. Alterations to the current programs are prohibited by the licensing agreement in effect. The validity of this approach is questionable given the fact that existing programming does exist on the billing system to accomplish the stated goals. Option 2 The Customer Order Processing System is a current subsystem on the Utility Billing System. This module was paid for as part of the license/purchase agreement approved in 1983. The system has been extensively enhanced to not only automate the work o~der function but to allow creative screen designs and the storage of all work order history associated with accounts (all 'Honorable Mayor and Member~ Page 4 October 24, 1988 data is currently manually recorded in route books in order to provide back-up information for customer service work.) The activation of this subsystem would not be disruptive to established billing procedures. City personnel are extremely knowledgeable in the operation of the current system. Consequently, only minimal training will be required to activate the new system. The total cost of automating this function will require no additional hardware or software for the Office of Billings and Collections. Utility Lines will require hardware and line connections to. accomplish full automation. Access to the current Utility Billing System will not only allow work order information flow but will allow Utility Lines personnel to generate their own work orders own in-house programs. The Committee has already reviewed and capture cost centers for their City Data Processing Priorities the C.O.P.S. option and approved its priority in data processing planning. Option 3 Manual procedures will do little to improve the problem of trying to communicate on a timely and routine basis with a remote City Department. The current paper handling procedures have been audited and proved to be well placed and move paper efficiently as possible. But, they do not address the effective use of personnel time or efforts. In order to improve 'on the goal of maximum customer service to citizens, I recommend the adoption of Option 2 - the ~ncil 'Honorable Mayor and Members Page 5 October 24, 1988 automation of these functions and the system connection of the Utility Lines Department to the automated system. This action will accomplish the following: 1. The enhancement of turnaround time for work orders. 2. The ability to track employee performance and monitor costs. 3. The elimination of appreciable amounts of time spent in manual paper handling that can be con- centrated on improved customer and location history. 5. The provision of a basis for continued utility billing enhancement by creating a truly complete data base. 6. The increased security of all meter files and history (manual records held in the Utility Lines meter shop were destroyed in the 1985 flood and had to be manually recompiled from system infor- mation). The cost of implementation of this option is $14,900 and breaks down as follows: Utility Lines Phone lines Modem $1,000 2,500 Telex control unit 3,500 CRT's (2) 1,800 Telex printer 3,000 Expenses 1,000 office of Billings and Collection~ Program training by NCC personnel Total 2,100 $12,800 2,100 · 314,900 ~Honorable Mayor and Members of City Council Page 6 October 24, 1988 Funds for this project are available from the FY89 Budget Equipment Replacement Account. I recommend that the amounts of $2,100 be transferred to A~count Number 001-004-1232-2010 and $12,800 to Account Number 001-004-1232-9005, a total appropriation to Billings and Collections of $14,900, in order to implement this important improvement. The attached budget ordinance will accomplish the above. JMS:dp CC: W. Robert Herbert Kit Kiser Debbie Moses Jesse Perdue Office o~ me Ciw Cled~ October 26, 1988 File #54 Mr. Wilburn C. Dibling, City Attorney Roanoke, Virginia Jr. Dear Mr. DibIing: At a regular meeting of the Council of the City of Roanoke heid on Monday, October 24, 2988, a Resolution recluesting the Federal Government to share in additiona! costs in the event that the Roanoke Logperch is designated as an endangered species, was before the Council. On motion, duly seconded and adopted, Council requested that the Resolution be revised to contain stronger language to the effect that Council is concerned about the designation~ of the Roanoke Logperch as an endangered species from the standpoint of the environmental impact as well as the financial impact. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra pc: ~,ir. W. Robert Herbert, City Manager Room 456 Municipal Buildincj 215 Church Avenue S W Roanoke ",.~rg~nia 244D11 (?03) 98t-2541 IN THE COUNCIL OF T~E CITY OF ROANOKE, VIRGINIA, A RESOLUTION requesting the federal government to share in addi- tional costs for community projects addressing needs along and crossing the Roanoke River and Tinker Creek in the event that the Roanoke Logperch is designated as an endangered species. WHEREAS, the U. S. Fish and Wildlife Service has proposed to list the Roanoke Logperch (Percina rex) as an endangered species; and WHEREAS, comments on the proposed listing by interested parties have been requested by the U. S. Fish and Wildlife Service; and WHEREAS, this Council understands that the decision whether to designate the Roanoke Logperch as an endangered species will be made on the basis on environmental and biological factors; and WHEREAS, the substance of this Council's concern is not whether such designation occurs, but rather the potential additional costs for community projects addressing needs along and crossing the Roanoke River and Tinker Creek as a result of such designation. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that in the event the U. S. Fish and Wildlife Service determines to classify the Roanoke Logperch (Percina rex) as an endangered species, this Council hereby respectfully requests that the United States government through the U. S. Fish and Wildlife Service or other suitable agency be responsible for and pay its fair share of any addi- tional costs for future community projects resulting from such an endangered species designation. BE IT FURTHER RESOLVED that the Clerk of this Council is directed to forward a copy of this resolution to the U. S. Fish and Wildlife Service, Senators John Warner and Paul S. Trible, Jr., and Representative Jim 01in. ATTEST: City Clerk. WlLBURN C. D~BUNG, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF THE CITY ATTORney 464 MUNICIPAL BUILDING ROANOKE, VIRGINIA 24011-1595 703-981-2431 October 24, 1988 WILLIAM X PARSONS WILUAM M. HACKWORTH MARK A WILLIAMS Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re: Designation of Roanoke Logperch as endangered species Dear Mrs. Bowles and Gentlemen: At the October 17, 1988, meeting of Council, comments made by the City Manager concerning the designation of the Roanoke Logperch as an endangered species were referred to the City Attorney for preparation of an appropriate measure. In accor- dance with Council's directive, attached for your consideration is a measure requesting that the federal government be respon- sible for and pay its fair share of any additional community pro- ject costs which may result from such an endangered species designation. I will be happy to respond to any comments or questions you may have with regard to this matter. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, City Attorney WCDJ/MAW:sm Attachment cc: W. Robert Herbert, City Manager Mary F. Parker, City Clerk Jr. For Council's October 24, 1988 Agenda: (1) A report transmitting a resolution in connection with the Roanoke Logperch. TITLE PARAGRAPH: (2) A RESOLUTION requesting the federal government to share in additional costs in the event that the Roanoke Logperch is designated as an endangered species. C~ce of the Ci~ Clerk October 26, 1988 File #27 Aaron J. Conner General Contractor, P. O. Box 6068 Roanoke, Virginia 24017 1nc. Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29346, accepting your bid for construction df Williamson Road Storm Drain, Phase 2, Contract I[-C and Williamson Road West Sanitary Sewer (Upper Segment), in the total amount of $1,406,977.35, upon certain terms and conditions, which Ordinance ~o. ~9346 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1988. Mary F. Parker, CMC City Clerk MFP: ra pc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Afr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fittoa, Construction Cost Technician Mr. Kit B. Kiser, Director of Utilities and Operations Ms. Dolores C. Daniels, Citizens Request for Service Room 456 Municij:~l Building 215 Church Avenue S W Roanoke V]rg,nia 24011 (703) 981-2541 Office of the City Cler~ October 26, 1988 File #27 R. S. Jones & Associates, 3935 Lee Highway Abingdon, Virginia 24210 Inc. Ramey, Inc. P. O. Box 11840 Winston-Salem, North Carolina 27116-1184 F. L. Showalter, Inc. P. O. Box 11525 Lynchburg, Virginia 24506 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29346, accepting the bid of Aaron J. Conner General Contractor, Inc., for construction of Williamson Road Storm Drain, Phase 2, Contract II-C and Williamson Road West Sanitary Sewer (Upper Segment), in the total amount of $1,406,977.35, upon certain terms and conditions, which Ordinance No. 29346 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1988. On behalf of the Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eno. Room 4~ Municipal Building 215 C~urch Avenue 'SW Roanoke '~rgtnia 24011 (703) 981-2.541 CY~ce of the City Clerk October 31, 1985 File #304 Mr. W. Robert Herbert City Manager Roanoke, Virginia Mr. Wilburn C. Dibling, City Attorney Roanoke, Virginia ,Tr. Gentlemen: ~ am attaching copy of a report of the Office on Youth Adolescent ?regnancy Task Force which report was before the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1988. On motion, duly seconded and adopted, the report was taken under advisement and referred to you for report and recommendation to Counc i l. Sincerely, ~ Mary V. Parker, CMC City Clerk MFP:ra EnCo pc: Ms, Corinne B. Gott, Chairman, Office on Force Ms. Marion V. Crenshaw, Youth Planner Youth Pregnancy Task Room 456 Munici0al Building 215 C"nurct'~ Avenue SW Roanoke ~rg~nia 2401 t (703) 981-254t CHILDREN WHO HAVE CHILDREN: THE HIGH PRICE OF ADOLESCENT PREGNANCY IN ROANOKE CITY September, 1988 Corinne B, Gott, Superintendent 215 W. Church Avenue, Room 307 Roanoke, Virginia 24011 (703) 98t-2591 October 19, 1988 The Honorable Mayor Noel C. Taylor and Members of City Council 215 Church Avenue, SW Roanoke, Virginia 24011 Dear Mayor Taylor: Enclosed you will find the final report of the Committee of the Office on Youth which was asked to study the problems of the adolescent pregnant and adolescent parenting population of our City. The entire Committee joins me in thanking City Council and the citizens of Roanoke City for giving us the opportunity to serve our City in this way. We present our findings and recommendations in the spirit of raising the level of understanding of the problems facing our youth today, and in the hope that this report will be used as a tool to bring together all the resources available to alleviate the concerns expressed in this report. We recognize the complexities of this challenge and stand ready to serve in any way that we can to make a difference for our youth. Sincerely, Corinne B. Gott Superintendent CBG/tei Enclosure CHILDREN WHO HAVE CHILDREN: THE HIGH PRICE OF ADOLESCENT PREGNANCY IN ROANOKE CITY September, 1988 TABLE OF CONTENTS Acknowledgements ............... Prologue ......... History and Purpose of the Study ......... Methodology . . . Findings ....... Profiles of Roanoke's Pregnant and Parenting Teens . Survey of Pregnant and Parenting Adolescents in Roanoke . . Resources Summary and Conclusions . . Recommendations List of Sources of Information . . . 2 3 4 6 12 14 16 24 27 29 ACKNOWLEDGEMENTS This study was undertaken because there is a concern among our citizens for the amount of risk our young people are experiencing in growing up today, especially the pressure that society places on adolescents to grow up at a faster pace, which sometimes leads into sexual experimentation. Yet if this develops into a pregnancy, society's reaction is largely negative. Therefore, purpose of this study is to raise the level of cognizance and the level of consciousness to the needs of all adolescents in our city. The task force wishes to express special gratitude to the many public and private agencies whose input has helped to identify the scope of the problems of adolescents as they cope with their sexuality and of the resources available to them. Special gratitude is also expressed to the adolescents themselves who so willingly shared their feelings, beliefs and experiences - input that has brought this study alive. We also are indebted to the citizens who share with us their valued experiences at the public hearings. Also, we extend special thanks to Martha Franklin, Executive Secretary for the Office of Community Planning, for her many hours of clerical support and to Carol Marchal, Chairman of the Youth Services Citizen Board for her guidance and advice. Adolescent Pregnancy Task Force Membership Dr. Cheryl T. Adams Dr. Donald Anderson Mrs. Virginia Binder Mrs. Stella Carpenter Mrs. Lois Eary Mrs. Martha Gravely Mrs. Kathy Harrison Lynda Huddleston Reverend William L. Lee Ms. Elaina Loritts Mr. Julian Moore Mrs. Jan Shepard Dr. Henry J. Sullivan Mr. Paul Woo Mrs. Corinne B. Gott, Chairman Mrs. Marion V. Crenshaw, Staff Support Mrs. Donna S. Norvelle, Staff Support ~ROLOGUE In undertaking the study of adolescent pregnancy and parenting, the task force had the goal of researching the magnitude of the problem, identifying the resources available to impact the problem, and the need for additional resources, and to recommend ways the community may develop solutions. We have discovered that the problem of adolescent pregnancy is not unique to Roanoke City. It is a national problem - yet, we also became convinced that it is a local responsibility to develop an action plan that will protect our own young people from unwanted pregnancies. We learned that some communities in our country are doing a better iob of reducing unwanted pregnancies than others. We believe that Roanoke City should look at the plans that those communities have developed - to see if they have implications for our city. We also learned that unwanted pregnancies should not be the only concern in a study such as this. Our young people need to have as part of their growing up an understanding of their sexuality. But more than that, we learned that young people who have mostly positive experiences in life and who feel good about themselves usually avoid pregnancy during adolescence. This translates into society having the responsibility to assure that all institutions; i.e., education, health, recreation, economic, fulfill the definition of their functions to the highest level for all of our children. To start out in life as an unwanted pregnancy, to not receive adequate pre-natal and neo-natal care, to not be claimed or supported by the father and to be relegated to a life of poverty is not what we call the "American Dream." Yet at least 25% of our children may live out some part of this dismal picture in the next decade. The problems of adolescent pregnancy and parenting start in the community. We believe that we can improve the conditions that contribute to the problems. With this in mind, we present our findings and make our recommendations with the hope that the community, both public and private, will join together and alleviate this problem. HISTORY AND PURPOSE OF THE STUDY Adolescent pregnancy has been a growing concern of our citizens for several years. Statistical studies nationwide have shown an increase in the number of births to younger children who are still in elementary and junior high schools. Studies also reveal that adolescent pregnancy is directly related to increased health risks, economic deprivation and interruption of formal education. There are also more subtle and indirect correlations of adolescent parenting to child abuse and neglect and to mental health problems. With these concerns in mind, the Youth Services Citizen Board, the Human Resources Advisory Board, and the Human Resources Steering Committee decided that a study of the problem of adolescent pregnancy should be made in Roanoke City. It was decided that the Health Committee of the Youth Services Citizen Board should be responsible for conducting the study. In response to the request, the Health Committee of the Youth Services Citizen Board appointed a citizens task force in November 1987 consisting of 15 citizens who were asked to co~duct a comprehensive study of adolescent pregnancy and parenting in Roanoke City. The task force membership consisted of health professionals, educators, citizens at large, and representatives from human service agencies, businesses, and civic organizations. Corinne Gott, Superintendent of Social Services and chairman of the Health Committee of the Youth Services Citizen Board, served as chairman of the task force. Staff from the Office on Youth and the Human Resources Directorate were asked to facilitate the study process and to provide technical assistance. The objectives of the task force were to: (I) identify the resources available to pregnant adolescents, adolescent parents and their offspring; (2) assess the immediate and long-term needs of these populations; and (3) examine the economic impact on the families as well as the community. 3 METHODOLOGY The task force first met on December 10, 1987, for its organizational meeting and met monthly during the course of the five phase study process. In phase one members defined the scope of the problem, set parameters of the study, and adopted a course of action. The second phase of the study focused on obtaining the necessary information and data. Phase three involved analyzing the data. Task force members formulated their conclusions and recommendations in phase four. The final phase involved the development of the format for the presentation of the findings, conclusions and recommendations in the written report. To accomplish the tasks, two subcommittees were identified. One subcommittee concentrated its efforts on the "at risk" population. This group was defined as all adolescents between the ages of 10 and 19, both male and female, regardless of economic status. The subcommittee looked at prevention services, medical services, psychological services, educational services and residential services. The other subcommittee concentrated its efforts on the parenting adolescent. In addition to assessing the available resources, the subcommittee explored the impact of pregnancy as it affects the adolescent, the adolescent's children, family members and the community. The subcommittees identified three issues related to adolescent pregnancy that make an impact on the quality of life and therefore guided the study of the committee as a whole. Those issues are: I. Health: A. What resources are available in the community for prevention, pre-natal and post-natal care for pregnant adolescents? Are these resources affordable, accessible, and are they being utilized by adolescents? How does the Health Department address these needs? B. What counseling resources are available to provide support to pregnant and parenting adolescents? 2. Education: A. What are the special needs of pregnant and parenting adolescents as they pursue their formal education and how does the public school system address these needs? B. What are the broader community education needs and what resources does the community provide to supply these needs? 3. Economic: A. What impact does adolescent pregnancy have on the future economic security of families and how does Social Services and the Fifth District Employment and Training Consortium address these needs? B. What does adolescent pregnancy cost the community in terms of additional needed services? In order to get as broad a base of knowledge as possible, the subcommittees used the following methods of information gathering: interviews with and visitation to agencies, questionnaires to professionals, public hearings, interviews with adolescents who are at risk or who are parents. The committee also reviewed studies' on adolescent pregnancy that have been completed in other cities across the country. FINDI~IGS Children are having children. Nationally, over one million adolescents will become pregnant each year. A study on adolescent pregnancy completed by the Alan Guttmacher Institute shows that the United States has a higher pregnancy rate among 15-19 year olds than nearly all other developed nations. The pregnancy rate of white teenagers in the United States is double the rate of Canada, Britain and France, three times that of Sweden, and seven times higher than the Netherlands. Statistics show that the occurrence of pregnancy is happening at an earlier age and that females become pregnant at their homes between the hours of 3:00-5:00 p.m. Over a span of five years, the birth rate for girls between the ages of 10-14 has increased while for girls between 15-19, the birth rate has decreased. According to 1986 Virginia State Health Department statistics, Roanoke City pregnancy rate for girls between 10-14 years of age was 7.9 per 1,000 females, more than twice the state average of 3.5. The birth rate for Roanoke City girls between 15-19 was 113.9 per 1,000 females which also exceeds the state average of 83.4. The stresses of adolescent pregnancy convert to the anguishes of parenting upon delivery of the baby. Nationally, 94 percent of pregnant adolescents carrying babies to term chose to raise their babies according to information provided by Planned Parenthood of the Roanoke Valley. The task force found that very few Roanoke adolescents place their babies for adoption. This is in keeping with the national trend. The mothers surveyed face a multitude of problems including financial support, education, housing, transportation, child care, and job training. 1. Health: Statistics show that pregnant adolescents are less likely to receive early pre-natal care. They are also less likely to understand the need for good health habits such as a balanced diet and the affect of smoking and alcoholic beverages on the well being of the unborn child. 6 According to the Childrens Defense Fund, Iow birth weight babies are 20 times more likely to die than babies born at normal birth weight. Low birth weight accounts for two-thirds of all infant deaths in the first 28 days of life and half of all infant deaths in the first year of life. Low birth weight babies are at increased risk for such permanently disabling conditions as retardation, cerebral palsy, epilepsy, vision and hearing impairments, autism, and learning disabilities. Two-thirds of all Iow birth weight infants will require hospital care during the first year of life. In 1980, the Surgeon General of the United States set the following national goals for improving infant health: a. Infant mortality - By 1990 the infant mortality rate should be reduced to no more than nine deaths per 1,000 live births, with no county or city and no racial or ethnic subgroup having an infant mortality rate in excess of 12 deaths per 1,000 live births. At the halfway mark as of 1985, Virginia is not meeting this goal. bo Low birth weight rates - By 1990, Iow birth weight babies (those weighing 5.5 pounds at birth or less) should constitute no more than 5% of all live births and no county or city and no racial or ethnic subgroup of the population should have a rate of Iow birth weight infants that exceeds 9% of all live births. The state of Virginia is not meeting this goal and is reported to be moving in the wrong direction. c. Early pre-natal care - By 1990, 90% of all pregnant women should obtain pre-natal care within the first three months of pregnancy. The state of Virginia is not meeting this goal and is reported to be moving in the wrong direction. In Roanoke City in 1985, out of 260 births to adolescents there were 30 fetal deaths. States have been encouraged by the Surgeon General's report to implement additional services for the "at risk" infants. The state of Virginia has instituted a new program on July I, 1988, through the Medicaid program of the Department of Social , Services, called "Baby Care." Certain services such as risk assessment, nutritional counseling, patient education and referral to community services will be available to women and infants if their income does not exceed 100% of the federal poverty level. In response to the need for total health care, the Roanoke City Health Department has developed a pilot project known as Comprehensive Health Investment Project (CHIP). This pilot project is operated in conjunction with the State Health Department, Total Action Against Poverty, and the private medical community. The usual approach to health care by government agencies is to pay for selected health needs for selected groups of citizens. The challenge now is to concentrate on prevention. While research has made great strides in preserving the life of Iow birth weight infants with an enormous price tag attached, little is done in assuring adequate pre-natal care for the disadvantaged which could reduce the necessity of corrective medical attention later. Our study shows a need for more services that advocate for the pregnant adolescent to receive comprehensive care and for the education of all adolescents in prevention of unwanted pregnancies. Premarital sexual activity is up two-thirds over 1970 and pregnancy and illegitimate births are not the only area of concern. In the United States, more than 10 million Americans are infected with sexually transmitted diseases each year. Eighty-five percent of these cases affect young people who are between the ages of 15 and 24. Syphilis, gonorrhea, chlamydia, herpes, and AIDS are all on the increase. Sexually transmitted diseases are the second most common communicable disease after the common cold. In fact, approximately 300 cases of gonorrhea in teenages are reported each year in the Roanoke Valley. A similar number of Chlamydia cases is expected. As of September 14, 1988, one teenager in Roanoke City had died of aids and several teenagers have tested positive for the H IV infection. 8 2o The task force did not attempt to collect data from Roanoke City adolescents who chose to terminate their pregnancies by induced abortions. The State Health Department statistics show that the percentage of girls choosing induced abortions has remained between 36-39% during the past five years. One hundred sixty-three Roanoke City adolescents elected to terminate their pregnancy through induced abortion in 1986. The under 15 years age group has the highest percentage of abortions. Education: One of the characteristics of adolescent pregnancy is the interruption of the education of the mother. In 1985 during a six-month study of applications for financial assistance in the intake department of Roanoke City Department of Social Services, it was found that over 50% of the applicants who were adolescent parents were school dropouts. At the completion of the study, the Department of Social Services assigned one full-time worker to follow up on applicants and to become an advocate for these young mothers. The Department of Education for the State of Virginia reports that around 17,000 students drop out of school each year. Twenty-eight percent of girls who drop out do so for health reasons. Many of them are pregnant, according to the Department of Education report. These statistics do not reflect the entire scope of the drop-out problem because the education department does not collect statistics of students who do not return to school at the beginning of the new school year. The Childrens Defense Fund study of adolescent pregnancy states that 2/3 of all adolescent girls who have babies before 20 are not high school graduates. Almost I/2 of all girls who had their first baby before age 18 never receive a high school diploma. Women who had their first babies as teens earn half as much as women who waited until age 20 to have their first child. Based on a national survey, it has been estimated that over 50% of 17 year old males have had sexual intercourse and almost one in five 14 year old males has had intercourse at least once. 9 However, only two percent of fathers of the teenage males had discussed contraception with their sons, although over 50% of male teenagers indicated that they want to talk with their parents about sex. In many instances it is the lack of adequate day care that prevents the adolescent parent from returning to school. Policy changes by the state and federal government have greatly eroded resources in the last decade so that now financial assistance and day care that were available to the adolescent mother are no longer available. For instance, the grandparents' income is deemed available to the infant in applying for Aid to Dependent Children. Therefore, the grandparent must financially support the adolescent and her baby, paying day care for the adolescent to return to school. Many families are not able to bear this financial cost, thereby causing the adolescent to stay at home with the i.nfant. A study called Teenacjed Mothers Seventeen Years Later showed that the real losers are the children who were born to the teenage parents. The children, now teenagers themselves, showed "massive school failure." Half have repeated at least one grade. More than half have had behavioral problems that caused school officials to notify their parents. About one-half have been suspended or expelled from school. Outside of school, the children have had problems as well. Twenty-three percent have run away from home, 19% have hurt someone seriously, and I1% have stolen a major item. In addition, a large proportion drink alcohol or smoke marijuana regularly. There seems to be broad support for sex education in the schools. In May, 1987, the Virginia Tech Communication Studies Department conducted a survey among Virginia localities and found that nearly 86% of respondents registered some level of support for general sex education in the schools. Nearly half of the respondents (46.4%) strongly supported sex education. Higher levels of support were found among respondents who were younger and more educated. There were no apparent differences between male and female respondents. An overwhelming majority of respondents (93%) supported AIDS education in the schools. 10 Economics: The economic impact of adolescent parenting on the community is very difficult to evaluate. Most studies agree that the cost is considerable. House Document No. 45, a report of the Joint Subcommittee Studying Teenage Pregnancy for the General Assembly, noted that $16.7 billion was spent in state and federal funds in 1985 for welfare aid to mothers who had children during their adolescence, nationwide. Yet, in the state of Virginia those families receiving Aid to Dependent Children received a payment that is only 4:~% of the poverty level. That percentage ranges from 14% in Mississippi to 73% in Connecticut. Most of the studies that have been completed on adolescent parenting are lacking in specific data on the fathers of the children. The committee found through the individual interviews and surveys that the young mother initially expected support from the father of her child, but in reality they did not receive any substantial support, either financial or emotional. The prevailing attitude of the mother was that she did not want the father involved since he was not there nor interested in her or the child. In 1988, the Virginia General Assembly enacted a comprehensive Child Support Law which may become a model for other states. There will be more emphasis on establishing paternity. Blood testing will be administered. All putative fathers 15 years of age and over will be contacted in reference to support. Liens will be placed against property of non-paying fathers and payroll deductions may be implemented by court order. In addition to legislation, there is a need for a consciousness-raising strategy. Education of the community as to the rights of the child must happen before widespread acceptance and implementation of paternity adjudication is possible. I-land in hand with this should go employment and training programs for our youth. PROFILES OF ROANOKE'S PREGNANT AND PARENTING TEENS In addition to the previously mentioned data, the following profiles of Roanoke's pregnant and parenting teens were randomly gathered by Roanoke City Social Service caseworkers. The profiles show, in ways that statistics cannot, the circumstances, personal decisions, and outcomes which underlie the issue of adolescent pregnancy. · A mother asks for help. Her 16 year old daughter has just had a baby. The mother is the only adult in the household and earns $4.10 an hour. She can support her three children, including the 16 year old new mother, but she cannot pay for day care for the infant. She is told that federal policy deems her responsible for her grandchild, and thus she is primarily responsible for day care. The mother decides her daughter cannot return to school and must stay home and care for her infant.. · A pregnant 17 year old resides with both parents in an upper- middle class home, has excellent school attendance, and above-average grades. Her parents have medical insurance, but it will not cover "minor maternity." They are absorbing all medical costs. Due to their income, she is not eligible for WIC or Medicaid. The father of the baby is still in high school. They may get married next year after graduation. She plans to keep the baby with her parents' help... A 17 year old dropped out of school in the 9th grade when the policies changed and she lost her Aid to Dependent Children (ADC), Medicaid, and day care. She resides with her mother and two brothers. She has a 3½ year old, a I year old, and delivered her third child in May. She was an average student with good attendance. She is ineligible for ADC due to her mother's income. She received Medicaid for her children and WIC. She didn't begin pre-natal care with this pregnancy until the 8th month because her mother refused to pay medical bills and would not buy vitamins. Frequently the I year old does not have diapers. The mother seems to lack motivation and displays evidence of Iow self esteem.. 12 · . . She was married last December. From December to April she was in and out of the shelter for battered women three times. At 16 years of age, she is now separated and trying to pull her life together. She resides with grandparents and is due to deliver her first child in October. She completed the 8th grade and is very bright. She desires counseling and her GED. She will keep her baby... .The girl is 13 years old and resides with her mother. The baby is due in September. She was attending elementary school where she had a behavioral and truant problem. The father of this baby is 14 years old. She refuses all direct services and vascillates between keeping her baby and placing it for adoption. Her mother has poor parenting skills and provides little or no supervision.. · .This 16 year old's mother asked to be relieved of custody when her daughter became pregnant. After numerous moves to live with relatives, her grandparents assumed custody. The grandparents provide a room, but do not provide financial or parenting assistance. This girl was an average student and attended school regularly. Initially, her plan was adoption. The father of the baby is 18, in school, and does not work steadily. When he does, he uses the money earned on his car. Both grades and school attendance have dropped. She receives ADC and WIC, but plans to work this summer since no one is supporting her. Because of where she lives, day care in the fall may be difficult. She lacks parenting skills, but willingly accepts help and is improving her situation. ...A girl is 18 years old and her male friend is away at college. They dated during the summer but did not maintain a steady relationship. They dated during Christmas break and she became pregnant. They both participated in pre-adoption planning, feel too immature to become parents, too young to interrupt their education. They both wanted the baby to have a secure family, one which is able to meet the financial and nurturing needs. She plans to finish high school and go to college, and thus placed the baby for adoption. 13 SURVEY OF PREGNANT AND PARENTING ADOLESCENTS IN ROANOKE To gather data related to pregnant and parenting adolescents, the task force designed and distributed approximately 145 questionnaires to four local service providers including Roanoke Memorial OB/GYN Clinic, Roanoke City Social Services, the Fifth District Employment and Training Consortium's Teen Mother's Program, and the School for Pregnant Teens. The questionnaire was divided into two sections, general information and pregnancy/parenting. In addition to the multiple choice questions, respondents were given opportunity to offer comments pertaining to issues and needed services. Agency representatives mailed or personally distributed the questionnaire to their respective clients. Completion was not required and respondents were given the option to omit any question they deemed too personal. Respondents were instructed to complete only one questionnaire. The respondents ranged in age from 10-19 years old. Seventy-three or 50% of the surveys were completed and returned to the task force for review. A summary of the significant findings follows: The majority of respondents live in Roanoke City. The majority of the respondents reside in the northwest quadrant of the City. - The majority of the respondents were between the ages of 15-17. - 53 respondents were black, 16 respondents were white, I respondent was Asian, and I was bi-racial. - The majority of the respondents were not married. - The majority of the respondents would have preferred to wait until finishing their education before starting a family. - The majority of the respondents were between 12-15 years old when they started having sexual intercourse. - The majority of the respondents indicated that no form of birth control was used by them or their partner. - The majority of the respondents indicated that their mothers were teen mothers. The majority of respondents indicated that they received pre-natal medical attention by the third month of their pregnancy. 14 The majority of the respondents stated that they "like being a mother." The majority of the respondents indicated they expected financial assistance from the baby's father. The majority of the respondents indicated that school staff were understanding or very understanding. The majority of the respondents agreed or strongly agreed that child care facilities for the children of teen parents should be available at the high schools. The majority of the respondents indicated that child care was an issue. The majority of the respondents indicated that maternal grandmothers provided child care for them. The following problems were identified by mothers responding to the survey: financial support, education, transportation, housing, job training, child care, and daily care of their baby. 15 RESOURCES The task force found that public, tax-supported as well as private agencies in the City are directly impacted by adolescent pregnancy and provide resources to pregnant and parenting adolescents. Descriptions of Roanoke City school administration, Roanoke City's Health Department, Roanoke City Department of Social Services, and the Fifth District Employment and Training Consortium follow: Public: Roanoke City school administration, in conjunction with the Fifth District Employment and Training Consortium, offers a Teen Mothers In-School Program at both William Fleming and Patrick Henry High Schools. This program serves the 15-17 year olds who are pregnant or have already given birth to a child and who are school dropouts or high-risk dropouts. The purpose of the program is to provide supportive services that will prepare them for employment. Thirty-one students have been enrolled in this program during the 1987-88 school year. Roanoke City schools also Offer a school for pregnant girls. This program has been located in a rented church facility. Students may enter the program at the beginning of the second trimester of pregnancy. This school maintains an enrollment of around 56 students a school year. The students attend from 8:00 a.m. until noon, which is shorter than a school day at the regular school. The daily routine includes breakfast, lunch and a core curriculum of English, social studies, math and health. Information on pregnancy, nutrition, pre-natal care, family planning, and parenting education and post-delivery alternative enhances the curriculum and is provided by community resources such as the Junior League of the Roanoke Valley, Roanoke City Social Services, and Roanoke City Cooperative Extension office. Of these 56 students in the School for Pregnant Teens, 23 were from junior high and 33 were from senior high. Another 24 pregnant teens elected to receive homebound instruction because of identified problems. There are still others who elect to remain in their own schools during pregnancy. 16 The Roanoke City Health Department offers both prevention services and medical services for pregnant adolescents. The health department offers family planning clinics, pre- and post-natal medical care, and nutrition programs. Pregnancy tests clinics are offered weekly. Counseling and appropriate referrals are included in this free service. Parental consent is not required. The health department also provides diagnostic testing and treatment for sexually transmitted diseases without parental consent and at no charge. A health department social worker counsels students weekly at William Fleming High School and teaches family life education classes in City schools and the community. The pre-natal clinics, staffed by Roanoke Memorial Hospital residents, are conducted at the department's main building on 8th Street, S.W. The health department serves approximately 200 pregnant adolescents each year. Parental consent is not required for services. Fees are based on a sliding scale, however, teens not having parental consent are not required to pay. The Women, Infants and Childrens (WIC) food supplement program is administered by the Roanoke City Health Department. WIC is a federally-subsidized nutrition program providing approved foods to eligible pregnant women, infants, and children under five years old. Participants must meet income eligibility requirements and must be nutritionally "at risk." The household income for three months is considered and eligibility is declared based on federal poverty guidelines. Medicaid recipients are automatically eligible. The factors related to the at-risk criteria include weight, inappropriate eating habits and age. All mothers 18 years old and younger comply with the at-risk criteria based on their age. Statistics on the number of adolescents served are not available. "Especially for You" was introduced in 1986 by the Health Department in cooperation with certain schools for sixth grade students with permission of parents. It has been absorbed by the school administration and extended to all sixth grade students with parental permission. The program is designed to enhance the students' appreciation of and respect for self, others and human sexuality. The course provides the student with information about emotional 17 development, reproduction and social changes related to the growing-up process. The program is currently under evaluation by students, parents, teachers and administrators. The Comprehensive Health Investment Project (CHIP) was developed as a pilot project in response to the need for total health care needs of children. This project is operated in conjunction with the State Health Department, Total Action Against Poverty, and the private medical community, all of whom are to be commended for their approach to treatment and prevention of health problems in children ages one through six. The Roanoke City Department of Social Service~, administers several programs that assist adolescent parents. The Aid to Dependent Children program, Food Stamp program, and Medicaid program are all available to a person in need of financial assistance. The agency also offers emergency assistance in order to prevent eviction or utility cut-offs as well as filling prescriptions and grocery orders. Early and Periodic Screening Diagnosis and Treatment (EPSDT) through the Medicaid program is available for Medicaid participants under 21 years of age, in cooperation with th~ Health Department. Social Services also offers help to families who have deficiencies in parenting skills. The families may come through self-referral, community-referral or through the Child Abuse and Neglect program. Services offered are temporary foster care, adoption, or day care, or in-home prevention services. Parenting education classes are taught by staff and members of the Roanoke Junior League. The classes are designed for special needs such as discipline or nurturing and bonding of parent and child. A very popular class is Infant Care, concentrating on the basic skills needed in nurturing an infant. Another helpful service utilizes a parent aide who goes in the home and provides one-on-one training on how to be a parent. This service is provided two ways - one is with a staff person going to the home and the other is through purchase of a homemakers time through Family Services of the Roanoke Valley. The agency also has one staff person who works exclusively with adolescent parents or pregnant teens. This staff person serves as an advocate for the adolescent and in many instances becomes the substitute parent of the adolescent during the pregnancy. 18 Day care services may be available for those parents who qualify by returning to school or who go into work-related training. However, day care is more restricted at present because of program policy changes and because of limited Social Services Block Grant funds. Policy changes in the Aid to Dependent Children program have restricted to the availability of day care for adolescent mothers living with their parents. This has caused hardships on Iow income families, causing some adolescents to go out on their own. Studies have shown that the younger the parent is when applying for and receiving Aid to Dependent Children, the longer that parent stays in the dependent status. This is true because the adolescent has dropped out of school, has no marketable skills and substitutes the dependent role from her parents to the assistance program. The Fifth District Employment and Training Consortium. and Roanoke City public schools cooperatively offer the Teen Parent In-School program at Patrick Henry and William Fleming High Schools. This elective class directs the students towards vocational education programs and remediation, in order to prepare them for employment and self-sufficiency. The teacher/coordinator of the program, a full-time staff person, recruits students, provides vocational and personal counseling, teaches daily at both schools, develops jobs, arranges child care when needed, and coordinates referrals and needed resources for the students. In addition, the staff of the FDETC's Client Services Unit and Job Placement personnel assist in providing services to the students enrolled in the proiect. Thirty-three teen mothers were served during the past school year, bringing the total number served to 67, since program inception in January, 1986. Private: In addition to tax-supported programs, the task force found several community organizations providing prevention services and resources to pregnant and parenting adolescents. These identified services are described in the following section. The task force acknowledges the contributions of other organizations who may indirectly service these populations but are not listed below. 19 Better Be~]innin~s Coalition of Roanoke Valley is an advocacy group comprised of representatives from approximately 25 area service organizations including Planned Parenthood, Roanoke City Social Services, Child Abuse and Neglect Coordinating Council, Mental Health Services, Roanoke Area Ministries, Salem City, Roanoke City and Roanoke County schools, Cooperative Extension Office, Association for Retarded Citizens, Junior League, Roanoke City, County, and Salem Health Departments, School for Pregnant Teens, Roanoke City Office on Youth, Catholic Family Services, Red Cross, March of Dimes, TAP, Trust, Roanoke Memorial Hospital/OB Gyn Clinic. The mission of Better Beginnings is the prevention of adolescent pregnancy in the Roanoke Valley. The coalition services as a clearinghouse for information and services and strives to educate both the community and professionals. Catholic Family Services provides pregnancy counseling, foster care for minors and infants, adoption services, and housing. .The agency provided assistance to three adolescents in 1986, one of whom was a Roanoke City resident. This small number reflects a decrease among clients of all ages. Services are free. However, in the case of a pregnant adolescent needing foster care during pregnancy, the family will be asked to contribute towards expenses. Catholic Family Services is one of several groups involved in planning for a new teen parenting program (see description of Roanoke City Extension Service). Children's Home Society: The Roanoke branch of the Children's Home Society provides counseling, foster care and adoption services. Headquartered in Richmond, Virginia, the agency renders services at no charge to Roanoke City adolescents. Crisis Pregnancy Center of Roanoke Valley, Inc., provides support and information to pregnant adolescents and to girls who think that they may be pregnant. Supported by contributions from individuals and churches, all services are provided at no cost. Parental permission is not required. Specific services include telephone hotline, pregnancy testing (urinalysis), counseling, adoption and housing referrals, child birth classes, and limited housing for girls 18 or over. In addition to pregnancy services, Crisis Pregnancy Center offers post-abortion counseling. The facility is staffed by two paid, full-time persons, a director and assistant director, and volunteers who work with clients 2O and answer the telephone hotline. Figures on the number of Roanoke City adolescents served are not available, however, the center estimates that 275 adolescents from the Roanoke Valley are served each year. Staff estimates that 2-4% of their clients choose adoption and describes clients as representative of all racial and economic backgrounds. Free Clinic of the Roanoke Valley, staffed by volunteer physicians and nurses, provides birth control counseling, educational materials, gynecological examinations, condoms, oral contraceptives and initial diagnosis of pregnancy. When pregnancy is confirmed, the pregnant adolescent is referred to the City Health Department or Roanoke Memorial OB/GYN clinic for ongoing pre- and post-natal care. The Free Clinic will provide any necessary pharmaceuticals. Free Clinic staff and volunteers care for approximately 20 pregnant girls each year. All services are rendered at no charge. Growing as a Single Parent (GASP) will provide classes for young mothers to enhance their parenting skills, reduce stress, improve nutrition, and improve self-esteem. It is based on the philosophy that a mother's positive self-image is crucial to her child's mental health and emotional development. First-time mothers between the ages of 16 and 20 years will be recruited through area hospitals and agencies soon after delivery. Weekly sessions', let by trained volunteers, will include activities for both mothers and babies. GASP is the result of the coordinated planning of ten organizations including VWCC, Roanoke City Social Services, Roanoke Memorial Hospital, Child Abuse and Neglect Coordinating Council, Roanoke City Cooperative Extension Office, the regional health department office, Planned Parenthood, The Child Development Clinic, and the Roanoke City Health Department. The Roanoke City Cooperative Extension office will coordinate volunteers and class schedules. Classes are expected to begin after the volunteers training in September, 1988. Junior League of the Roanoke Valley has been a participant in the Department of Social Service's parent education programs and volunteers teach infant care and parenting classes to several local groups including Roanoke City Schools' School for Pregnant Teens. The Junior League designed and distributed a resource guide entitled Step-by-Step for pregnant and parenting adolescents. The League plans to pilot a new 21 prevention program called Teen Outreach at Andrew Lewis Middle and High Schools in Salem. The objective of Teen Outreach is to enhance (through classroom discussions and volunteer services) the self-esteem of students identified by guidance counselors as being at "high risk." Mental Health Services of the Roanoke Valley identified adolescent pregnancy as an important mental health issue and recently employed one full-time staff person to address the issue and develop prevention strategies. Planned Parenthood of Southwest Virginia offers educational and medical prevention services, including life skills education, referrals for adoption, abortion, pre-natal services, family planning, and clinic services. Clinic services include birth control examinations and methods, screening, and treatment for sexually transmitted diseases and infections, pregnancy tests and options information, information and referral about related medical needs. Services are confidential and are offered on a sliding fee scale with students paying the lowest fees. A routine exam with laboratory costs $~5 for students and contraceptive products cost about 50% of retail price. Planned Parenthood was recently awarded a contract by the Roanoke Redevelopment and Housing Authority to provide a life skills education and peer advocacy program for the Jamestown Pregnancy Prevention Project. Although exact numbers are not available, Planned Parenthood estimates that they provide services to several hundred Roanoke City adolescents annually. Roanoke Medical Center for Women provides family planning, STD testing, minor gyn problem management, and first trimester abortions. The Center's service area include southwestern Virginia and eastern West Virginia. An estimate of the number of City adolescents served is not available. However, staff believes that the majority of the induced abortions for the City of Roanoke indicated on the Virginia State Health Department report are performed at this clinic. Parental consent is not required for minors. Abortions cost $185, plus $30 if additional lab work is needed. Fees must be paid at the time of service. Insurance claims are filed for the patient, then the patients are reimbursed by their companies. Roanoke Memorial Hospitals OB/GYN Clinir offers pre-natal and post delivery medical services to an average of 200 adolescents yearly. 22 Staff estimates that approximately half are City residents. Adolescents are of particular concern to the clinic's staff due to the frequency of Iow birth weight and other related medical problems associated with early pregnancy. Located on McClanahan Street, the OB/GYN Clinic/High Risk Clinic is accessible to the School for Pregnant Teens. The cost for pre-natal services, delivery and post-natal check-up averages between $1,300 and $2,000. If the patient has no insurance or Medicaid, the hospital offers a plan whereby the patient pays half before delivery and half within six months after delivery. The High Risk Clinic.s activities are coordinated by a nurse coordinator and staffed by attending physicians, nurses and residents. In addition to the medical services, the clinic encourages patients to attend on-site classes on nutrition, parenting, child care, and child birth education (LaMaze) Futu re: Roanoke Redevelopment and Housing Authority (RRHA), in an effort to reduce the rate of adolescent pregnancies among residents of the publicly-subsidized housing, has received funding from the Comprehensive Improvement Assistance Program through the Department of Housing and Urban Development for a prevention program. The RRHA has contracted with Planned Parenthood to provide individual counseling, family planning, and sex education at the Jamestown housing community. The program is unique in that adolescent residents of Jamestown will be trained to serve as paid peer counselors. Approximately 113 adolescents between the ages of 12 and 18 residing in the Jamestown housing community will be eligible for the new prevention programs which began July I, 1988. 23 SUMMARY AND CONCLUSIONS The citizens of Roanoke City are concerned about the needs of pregnant adolescents and adolescents who have children. There are services that have been established to address the needs of this special group of young people The public schools have offered special classes through the School for Pregnant Teens. The school administration has also incorporated into the school curriculum a program originally offered by the Fifth District Employment and Training Consortium (FDETC) called Teen Mothers In-School Program. This program is for 15-17 year olds who are school dropouts. The FDETC continues to offer employment and training to adolescents and also operates a summer youth employment program. The Health Department offers clinics for prevention services and/or family planning, pre-natal and post-natal care. The Women Infants, and Childrens program (WIC) is a food supplement program aimed at improving nutrition. "Especially for You" a sex education program was introduced by the Health Department into the schools for the sixth grade students. This program has been integrated into the school system program. The Comprehensive Health Investment Project (CHIP) is a pilot program now being operated by the Health Department for children ages I through 6. This program offers total health care for Iow-income families. The Roanoke City Department of Social Services offers financial assistance through the Aid to Dependent Children program, the food stamp program, Medicaid and emergency money payments. Social Services also offers educational programs through parenting education. It also offers hands-on training in the home through the services of homemakers and parent aides. Social Services has an advocacy program that serves around 40 adolescent girls at any given time who are pregnant or in need of guidance as a new parent. The purchase of day care for the children is also a service available for some adolescent parents who are in school or in job training. 24 The Roanoke City Cooperative Extension Service of the Virginia Polytechnic Institute also offers in-home services through the employment of technicians who are available to teach homemaking and budgeting. The Roanoke Redevelopment and Housing Authority has received funding to provide counseling to adolescents who reside in the Jamestown Housing project. In addition to these tax-supported services w there are many privately-funded resources. The United Way helps support Catholic Family Services, Childrens Nome Society, Free Clinic of Roanoke Valley, and day care services through Greenvale Nursery and Northwest Child Development Center. The Junior League of Roanoke Valley is piloting a prevention program called Teen Outreach and participating in the teaching of parenting education with Social Services. Better Beginnings is a coalition comprised of 25 service organizations who have resources to serve the needs of the adolescent pregnancy population. Growing as a Single Parent (GASP) is also a coordinated effort to serve this population. The Crisis Pregnancy Center of Roanoke Valley, Inc., is a service supported by churches or individuals offering variety of services to adolescents who are pregnant. The study found that the State of Virginia does not rank favorably with other states in its efforts towards reducing infant mortality. The financial wealth of a state as measured by the per capita income does not necessarily impact the infant mortality rate. At one time, Mississippi had the highest infant mortality rate among states but after a financial commitment was made by the state health officials, the state of Mississippi has seen a steady decrease in infant mortality at the same time that the state of Virginia has seen an increase. Although Mississippi is not considered a wealthy state, the commitment to do something about protecting its infants through directing its resources to better health care has definitely paid off. 25 Virginia is to be commended for recognizing that more needs to be done. The Medicaid program has added additional services such as Baby Care and pre-natal and post-natal coverage for more Iow-income families. Virginia also has strengthened its Child Support Enforcement program. With these resources available to the community, the task force feels that Roanoke City should develop a plan to coordinate all of the available resources, identify the gaps and recommend ways to strengthen the services to adolescents in order to prevent unwanted pregnancies and to help Iow-income families care for their children. The task force respectfully makes the recommendations contained on the following pages. 26 RECOMMENDATIONS The task force recommends that the Better Beginnings Coalition of the Roanoke Valley serve as the primary vehicle for communication and coordination among agencies who address the concerns of adolescent pregnancy. o The task force recommends that the City of Roanoke, Roanoke City School Board, and the Better Beginnings Coalition cooperatively develop and implement a plan of action to increase the public's awareness of adolescent pregnancy in Roanoke, Virginia. The task force encourages the City, school board, and Better Beginnings to utilize existing public and private resources in developing a campaign which will increase the citizens knowledge of the adolescent pregnancy issue, available prevention services and resources for pregnant and parenting adolescents. o The task force challenges the City of Roanoke and the Roanoke City School Board to develop policies and strategies to provide comprehensive school-based health care services for adolescents in junior and senior high schools and recommends that, by the 1990-91 school year, registered nurses, nurse practitioners, and doctors be available to all junior and senior high schools to address students' medical questions and concerns quickly and efficiently. The task force recommends that the Roanoke City School Board establish a committee to re-evaluate the curriculum and activities of the School for Pregnant Teens (TAMS program). The task force has concluded that the current limited curriculum may deter some pregnant students from enrolling. Policies and program which promote the completion of high school pregnant and parenting adolescents should be encouraged throughout the school system. 27 The task force recommends that the City of Roanoke and the Roanoke City School Board establish a committee to conduct a study of child care services for parenting students including those enrolled in the School for Pregnant Teens and in their home school. The task force found that some parenting students have problems securing quality, affordable child care for their children. The task force recognizes that day care is an essential part of any educational pursuits on the part of young mothers. The task force recommends that the City of Roanoke advocate for state and federal policies that are compatible with the needs of pregnant adolescents and adolescent parents. The task force suggests that the appropriate City officials communicate to elected officials how state and federal policies can be updated to enhance the quality of life for pregnant adolescents and adolescent parents. The task force recommends that the City of Roanoke re-evaluate and address after-school and summer recreational needs of adolescents. The quality and availability, of recreational opportunities appealing to young adolescents is of particular concern. The task force recommends that City of Roanoke's Office on Youth establish an ongoing committee to monitor the status of the recommendations cited in this report. The task force suggests that representation from Better Beginnings be included on this follow-up committee. 28 LIST OF SOURCES OF INFORMATION 4. 5. 6. 7. 8. 9. 10. Virginia Tech Communications Studies Department, Survey Research Unit. Family Planning Perspective, Adolescent Mothers and Their Children in Later Life, by Frank F. Furstenburg, Jr., J. Brooks Gunn and S. Phillip Morgan Teenage Pregnancy Prevention H JR 280 - Report of the Joint Subcommittee House Document No. 45 Teenaged Mothers Seventeen Years Later, A Commonwealth Fund Paper, by Claudia Glenn Donling The Data Book - Adolescent Precjnancy Prevention, Pre-natal Care Campaigning, Children's Defense Fund Hunger Action Forum , published monthly as a public service by The Hunger Project Teenage Pregnancy: An Update and Guide to Mott Foundation Resources - 1986 Manpower Demonstration Research Corporation, Needs and Characteristics of Precjnant and Parentinc~ Teens, May 1982 You Must Speak Out - A Comprehensive Pre-natal Care Campaign Kit, Chidren's Defense Fund, 1985 The Alan Guttmacher Institute, New York. 29 C~ce o~ ~e City Cer~ October 31, 1988 File #2 Mr. W. Robert Herbert City ,~.fanager Roanoke, ~Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of ~oanoke held on Monday, October 24, 1988, Council authorized you to extend an offer to purchase the properties known as 118, 120, 122 and 124 Campbell Avenue, S, W., upon the following terms and conditions: 1. Not more than $164,000.00 be paid for 120 and 122 Campbell ~venue, S. W. 2.The City's property at 124 Kirk Avenue be traded for 118 and 124 Campbell Avenue. 3. The total consideration, including exchanged property paid by the City for the property at 118, 120, 122 and 124 Campbell Avenue shall not exceed $400,000.00. The property at 124 ~ir~ Avenue be leased back by the City for $2,072.22 per month for a term not to exceed two years. The City's grant award of $100,000.00 from the State Division of Historic Landmarks be used to defray the City's cash contri- bution to this transaction. The other terms and conditions of this transaction shall be as negotiated by the City Manager and the terms and conditions shall be reduced to a contract or contracts approved as to form by the City Attorney. Room 456 Municipal Building 215 (?~urch Avenue SW Ro~, ~e Virg~nia 2401t (703) 981-254t Mr. W. Robert Herbert October 31, 1988 Page 2 Any and all contracts shall be subject to final approval of City Council by Ordinance duly adopted pursuant to the City Charter. MFP:ra pc: Mr. Wilburn C. Dibiing, Sincerely, Mary F. Parker, City Clerk CMC .Tr., City Attorney October 31, 1988 File #51-249 Mr. W. L. WhitweIl, Chairman Architectural Review Board 1255 ~effield Street, N. W. Roanoke, Virginia 24019 Dear ~r. Whitwell: I am enclosing copy of Ordinance No. 29330 designating certain tracts of land located at 101 South Jefferson Street; 202-208 South Jefferson Street; 210 Campbell Avenue, S. W.; 126A-125 Campbell Avenue, So W.; and 102 Campbell Avenue, So W.; more specifically described as Official Tax Nos. 1011123, 4010801, 4010802, 1011401, 1011508, and 1011519 as H-l, Historic District, which Ordinance No. 29330 was adopted by the Council of the City of Roanoke on first eeading on ~onday, October 10, 1988, also adopted by the Council on second reading on Monday, October 24, 1988, and will take effect ten days following the date of its second reading. Mary F. Parker, CMC City Clerk MFP: ra pc: Mr. Wayne G. Strickiand, Executive Director, Fifth Planning District Co~nission, Po 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney hfs. Katherine Howe Jones, Assistant City Attorney Mr'. Von W. ~ioody, III, Director of Real Estate Valuation ~r. Michael M. WaIdvoge,l, Chai.rman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeqls Room 456 Munici~l BuilOing 215 Church Avenue SW Roanoke 'V~rg~nia 24011 (703) 981-2541 ,Ur. W. L. Whitwell October 31, 1988 Page 2 Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Mariles, Agent/Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation Office of the Ci~ Clerk October 31, 1988 File #51-249 The Shenandoah Club 24 Franklin Road, S. W. Roanoke, Virginia 24016 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29330 designating certain tracts of land located at 101 South Jefferson Street; 202-208 South Jefferson Street; 210 Campbell Avenue, S. W.; 126A-125 Campbell Avenue, S. W.; 102 Campbell Avenue, S. W.; more specifi- cally described as Official Tax Nos. 1011123, 4010801, 4010802, 1011401, 1011508, and 1011519 as H-l, Historic District, which Ordinance No. 29330 was adopted by the Council of the City of Roanoke on first reading on Monday, October 10, 19~8, also adopted by the Council on second reading on Monday, October 24, 1988, and will take effect ten days following the date of its second reading. Sincere Zy, Mary F. Parker, CMC City Clerk MFP:ra Enc. *This letter was sent to all ~ropert,y owners listed On the attached affidavit. Room 456 Municipal Building 215 C~urch Avenue SW [~:x:noke V~rg~nia 24Oll (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of October, 1988, No. 29330. VIRGINIA, AN ORDINANCE to amend ~36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 101 and 401, Sectional 1976 Zone ~ap, City of Roanoke, to designate certain property within the downtown area of the City as H-i, Historic District. WHEREAS, the City Planning Commission has by motion proposed that the hereinafter described property be designated with the zoning overlay designation of H-l, Historic District; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council at its meeting on October 10, 1988, after due and timely notice thereof as required by $36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed historic Overlay designation; and WHEREAS, this Council, after considering the aforesaid recom- mendation made .to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the pub- lic hearing, is of the opinion that the hereinafter described property should be designated as H-l, Historic District, as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 101 and 401 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as land located at 101 South Jefferson Street; 202-208 South Jefferson Street; 210 Campbell Avenue, S. W.; 126A-128 Campbell Avenue, S. W.; 102 Campbell Avenue, S. W.; more specifically described as Official Tax Nos. 1011123, 4010801, 4010802, 1011401, 1011508, and 1011519 be and is hereby designated H-l, Historic District, and that Sheet-Nos. 101 and 401 of the Zone Map be changed in this respect. ATTEST: City Clerk. Roanoke Cily Planning Commission October 10, 1988 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: H-i, Historic District Zoning Designation for certain downtown landmarks I. Background: Historic preservation in downtown Roanoke and in the City's neighborhoods has been a successful revitalization tool. Property values have increased and community awareness, appreciation and interests have been stimulated. Roanoke Vision recognized the value of historic preservation, especially in downtown and in the City's inner neighborhoods. It was recommended that more historical/cultural sites be inventoried and regulations enacted to preserve landmarks. Co Design 79 and Design 85 also recognized the importance of historic buildings in downtown and encouraged their protection and rehabilitation. In January, 1988, the Architectural Review Board recommended to the Planning Commission that the H-l, Historic district designation, be given to those buildings in the downtown area that are on the National Register of Historic Places, or are eligible for the National Register of Historic Placee. These buildings are: Liberty Trust building (First National Bank) - 101 South Jefferson Street, Tax No. 1011123. Colonial National Bank buildinq - 202-208 South Jefferson Street, Tax Nos. 4010801, 4010802. ~oxley Buildinq - 416 South Jefferson Street, Tax NO. 4011704. Room 355 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 (703) 981-2344 So 4o 5o Four warehouse buildings (Blain Supply Company, J. Leonard warehouses) - 127, 129 133 and 143 Norfolk Avenue, S.W., Tax Nos. 1010301-1010304, inclusive. Patrick Henry Hotel - 617 South Jefferson Street, Tax No. 1013313. Jefferson Electric building - 21 Franklin Road, S.W., Tax No. 1012713. Old Municipal Building - 210 Campbell Avenue, S.W. Tax No. 1011401. ' Series of Victorian building~ - 118-128 Campbell Avenue, S.W., Tax Nos. 1011508-1011512, inclusive. State and City buildinq - 102 Campbell Avenue, S.W., Tax No. 1011519. Initial public hearinq before the Planning Commission was held on 2/3/88. Zoning request was tabled to allow more time for property owners to discuss H-1 zoning with staff and to allow staff time to investigate financial incentives that could be implemented to offset concerns of property owners. Numerous persons spoke at the public hearing including those for both the H-1 zone protection and those against. Since February, staff has studied successful preservation programs and the City Manager has recommended several incentives to City Council for adoption. City Council has endorsed them and has scheduled a public hearing for October 10, 1988, to provide funding and officially adopt recommended programs. These programs are: Expansion of the City's existing Tax Abatement Program from five years to ten years for properties in an H-1 or H-2, Historic district. Ordinance to be effective on January 1, 1989. 2o Establishment of a City-sponsored Low Interest Loan ~rogram to provide for rehabilitation of historic structures in H-1 districts. At present, the initial funding level is proposed to be $100,000. Establishment of a technical services assistance fund to assist property owners and developers in H-1 districts with various technical issues associated with the development of historic properties. These could include architectural or engineering design services, National Register nominations, tax act coordination or financial coordination. At present, the recommended level of funding is $20,000. Go Meetings with property owners to discuss H-1 zoning and the incentive programs were held the week of September 26, 1988. A general information meeting was held on September 28. Second public hearin~ before the Planning Commission was held on October 5, 1988. Mr. W. L. Whitwel], Chairman of the Architectural Review Board and Mrs. Martha B. Boxley, President of the Roanoke Valley Preservation Foundation, spoke in favor of the zoning request. Several property owners spoke in opposition to the request. Mr. Frank Boxley, trust executor for the Boxley Building, advised that the building had been restored to National Register standards and that the incentives available would not benefit the building. The Boxley trust was committed to maintaining the historical integrity of the building, but did not want to encumber additional regulatory requirements in the future. Mrs. Cynthia Gardner, owner of three warehouses, Blain Supply Company, spoke in opposition. She felt that the incentives would not be helpful to Blain Supply Company, that the application of the H-1 district to individual buildings versus a block(s) of structures was not appropriate, and that she considered the zoning a "taking of rights without compensation." Mr. Frank Rogers, representing Mr. James Trinkle, appeared before the Commission and advised that Mr. Trinkle was opposed to the zoning unless the City exercised its option on October 12. Mr. Ed Hall and Mr. T. D. Steele also addressed the Commission and indicated their concern for limiting future new office development in downtown by preserving individual buildings. II. Issues: no Bo Co H-1 zoninq will provide protection for the structures and ensure sensitive and appropriate treatment of the architectural features should exterior changes be proposed. The zoning also would encourage rehabilitation and continued use of the structure rather than demolition. Continued revitalization of downtown is dependent on maintaining significant architectural buildings, maintaining intact groups of buildings, and ensuring appropriate construction for contributing structures. Expansion of the H-1 district will protect property values for adjoining property owners and will help maintain these important landmarks for future generations. Financial incentives will assist property owners and developers of historic structures. Comprehensive plan has recommended that the City have a stronger preservation program and begin protection of significant National Register properties. III. Alternatives: A. ~pprove the zoning request. H-1 zoning would provide protection for these significant landmarks and ensure sensitive treatment of any exterior alterations. H-1 zoning would not prohibit demolition. Rather, it would provide a framework for pursuing alternatives to demolition. Revitalization effort for downtown would be continued. Development plans for the City and downtown would be followed. Expansion of the H-1 distric~ would protect both public and private investments. 5. Deny Financial incentives available to historic properties. Comprehensive Plan followed. the rezoning request. H-1 zoning would not apply to significant downtown landmarks. Buildings could be adversely altered or demolished without public involvement. Revitalization effort could be adversely affected. Adopted development plans for downtown would not be followed. No further expansion of the H-1 district would result in some future risk of the public and private investment already in downtown. IV. 4. Financial incentives still available for existing historic district properties. 5. Comprehensive Plan not followed. Recommendation: The Planning Commission took the following action regarding the properties referenced below: Liberty Trust building (First National Bank) - 101 South Jefferson Street, Tax No. 1011123 - By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1011123. Bo Colonial National Bank buildinq - 202-208 South Jefferson Street, Tax Nos. 4010801, 4010802. By a vote of 6-0 (Mrs. Goode absent), the Commission voted to recommend the H-1 zoning on the property designated as official tax nos. 4010801 and 4010802. C. One warehouse building (J. Leonard warehouses) - 127 Norfolk Avenue, S.W., Tax No. 1010304. By a vote of 6-0 (Mrs. Goode absent), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1010304. D. Patrick Henry Hot~] - 617 South Jefferson Street, Tax No. 1013313. By a vote of 6-0 (Mrs. Goode absent) the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1013313. Jefferson Electric building - 21 Franklin Road, S.W., Tax No. 1012713. By a vote of 6-0 (Mrs. Goode absent) the Commission voted to recommend the H-1 zoning on the property designated as 1012713. Ho Old Municipal Building - 210 Campbell Avenue, S.W., Tax No. 1011401. By a vote of 6-0 (Mrs. Goode absent), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1011401. Series of Victorian buildingn - 126-128 Campbell Avenue, S.W., Tax No. 1Ql1508. By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the properties designated as official tax nos. 1011511-1011512. State and City buildinq - 102 Campbell Avenue, S.W., Tax No. 1011519. By a vote of 5-0-1 (Mrs. Goode absent and Mr. Waldvogel abstaining), the Commission voted to recommend the H-1 zoning on the property designated as official tax no. 1011519. The Commission took the following action regarding the properties listed below: Jo .Boxley Buildinq - 416 South Jefferson Street, Tax No. 4011704. By a vote of 4-2 (Messrs. Bradshaw and Price voting against the motion and Mrs. Goode absent), the Commission voted to withdraw the Boxley Building from H-1 consideration, as requested by the owners. Three warehouse buildings (Blain Supply Company) - 129, 133 and 143 Norfolk Avenue, S.W., Tax Nos. 1010301-1010303, inclusive. By a vote of 4-2 (Messrs. Buford and Price voting against the motion and Mrs. Goode absent), the Commission voted to withdraw the three warehouse buildings from H-1 consideration, as requested by the owner. REVISED PAGE Series of Victorian building~ - 118-124 Campbell Avenue, S.W., Tax Nos. 1011509-1011512, inclusive. By a vote of 5-1 (Mr. Bradshaw voting against the motion and Mrs. Goode absent), the Commission voted to withdraw the four Victorian buildings from H-1 consideration. The landmarks proposed for inclusion in H-1 are significant architectural and historical elements of downtown and the City. Each of the buildings serve an important function in downtown and in the area where they are located. Adverse alteration or loss of any of these National Register structures will be detrimental to the limited inventory of historic buildings remaining in downtown. New financial incentives have been made available for the rehabilitation of properties in a historic district and will provide assistance to owners in exchange for local ordinance protection. JRM: ESG: mpf attachment CC: Respectfully submitted, Michael H. WaZdvogel, eAairman Roanoke City Planning Cor~ission Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. William M. Hackworth, Assistant City Attorney Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. W. L. Whitwell, Chairman, Architectural Review Board 2e HISTORICAL/ARCHITECTURAL/SIGNIFICANCE Proposed H-1 Properties Liberty Trust Building 101 South Jefferson Street Tax No. 1011123 (Peoples Federal Building, First National Bank) O O O O e e built in 1910, 7 stories designed by Virginia architect, John Kevan Peebles Nee-classical style significant to banking industry in the area; served as bead- quarters for the first bank founded in Roanoke. one of the best preserved bank buildings in the state placed in the National Register of Historic Places in 1982. Colonial National Bank Building 202-208 South Jefferson Street Tax Nos. 4010801, 4010802 O O O O e built in 1927, 12 stories Nee-classical style Roanoke's tallest building for almost 50 years copper and stained glass clock a significant feature of the building designed by local architects Edward G. Frye and Frank F. Stone building exemplifies the growth of Roanoke as a banking hub in Southwest Virginia placed on the National Register of Historic Places in 1982 Boxley Building 416 South Jefferson Street Tax No. 4011704 · built in 1922, 8 stories · designed by local architect Edward G. Frye · represents the contributions of W.W. Boxley to the City of Roanoke (builder, developer, quarry owner, railroad contractor and mayor) s constructed of finest materials available at the time (granite on first floor, beige enameled brick with terra tetra decora- tion on other stories and an ornate copper cornice · placed on the National Register of Historic Places in 1983 Blain Supply and J. Leonard Warehouse Buildings 127, 129, 133 Norfolk Avenue Tax Nos. 1010301, 1010302, 1010303, 1010304 O O O part of Roanoke's Warehouse Historic District (Wholesale Row) warehouses built between 1889 and 1902 brick masonry wholesale food warehouses that are exemplary of early Roanoke industrial warehouse design placed on the National Register of Historic Places in 1982 H-1 zoning is already in place for adjacent warehouse buildings 6e 7o 617 South Jefferson Street Tax No. 1013313 O e o O e constructed in 1925 as a luxury hotel, 11 stories designed by New York architect, W.L. Stoddart classical style fine architectural decoration on cornice, on windows and on 4th story belt course formal lobby has retained most of the original decor considered potentially eligible for the National Register of Historic Places Jefferson Electric Building 21 Franklin Avenue, S.W. Tax No. 1012713 e e constructed in 1929, 2 stories Spanish Colonial Revival style designed by Roanoke architect, Robert M. Allen unusual, facade with huge, arched entrance and ornamental bronze decorations considered one of Roanoke's most unusual buildings potentially eligible for the National Register of Historic Places Old Municipal Building 210 Campbell Avenue, S.W. Tax No. 1011401 ·built in 1915 for City governmental offices · designed by local architect, Edward G. Frye · Nee-classical Revival style · original terra tetra frieze and bronze lamps intact · potentially eligible for National Register of Historic Places 8. Series of Victorian Buildings 118, 120, 122, 124, 126, 128 Campbell Avenue, S.W. Tax Nos. 1011512, 1011511, 1011510, 1011509, 1011508 built between 1892 and 1903, this series of buildings is intact and is the last remaining group of significant Beaux-Arts and Italtanate Revival style structures in downtown · unique cornice work includes daces and names on four of the buildings (122, 124, 126, 128 Campbell Avenue) buildings were the homes of the Roanoke School of Music (118), the Roanoke Times and World News (122), John M. Oakey & Company Funeral Directors (124) and the Robert H. Angell "Home Hotel" (126, 128) · 118 Campbell Avenue has a unique arched stained glass window, and an ornate exterior facade · all buildings are potentially eligible for the National Register of Historic Places, especially as an intact group g. State and City Building 102 Campbell Avenue, S.W. Tax No. lollS19 o Constructed prior to 1925 · Decorative cooper cornice e early 20th century conmercial style · Nee-classical detailing e Swag panels below cornice and decorative bonding above 2nd and 3rd floors · Stuccoed first floor; stone other floors KIRK CHURCH AVENUE /~k,'E NUE" H- I HISTORIC DISTRICT ..... f LUCK AVENUE · '- I '~; 0 -- Offlce o~ne City Cle~k October 3, 1988 Ms. Harriet C. Davidson 2517 Mount Vernon Road, S. W. Roanoke, Virginia 24015 Dear Ms. Davidson: The Council of the City of Roanoke will hold a public hearing in the Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., to consider the following request: Request from the Roanoke City Architectural Review Board that certain tracts of land located at 101 South Jefferson Street; 202-208 South Jefferson Street, 446 South Jefferson Street; 127, 129, 133 and 143 Norfolk Avenue, S. W.; 617 South Jefferson Street; 21 Franklin Road, S. W.; 210 Campbell Avenue, S. W.; 118-128 Campbell Avenue, S. W.; and 102 Campbell Avenue, S. W.; more specifically described as Official Tax Nos. 1011123, 4010801, 4010802, 4011704, 1010301-1010304, respectively, 1013313, 1012713, 1011401, 1011508-1011512, respectively, and 1011519 be designated as H-l, Historic District. According to the City's records, you are the owner of property adjacent to the properties described above. If you would like to address Council concerning the proposed request, you are invited to attend the public hearing on Monday, October 10, 1988, at 7:30 p.m. If you have questions relative to the matter, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra The above ietter was sent to each individual/orgnnizatlon as l~sted on the attached affidavit. (10-5-~8) Ro.~u~ 456 ~4 , ,iC~*~; 9 :,i~,',g ~I~ (t,u'ch Ave~-i~e bW I'~c~]n,_~,e ¥,rq,nlo 24011 (703) 981-254.1 d'~/.JU/oj · i [N~:53 - dh u'.,~,JdtzK i98d t~cJe y I! m' CW iL% Cede of the City M brd ~ln ~ M NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VIII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a public hearing on Monday, October 10, 1988, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Fourth Floor, Municipal Building, 215 Church Avenue, S. W., in order to consider the following: Request from the Roanoke City Architectural Review Board that certain tracts of land located at 101 South Jeffer- son Street; 202-208 South Jefferson Street, 446 South Jefferson Street; 127, 129, 133 and 143 Norfolk Avenue, S.W., 617 South Jefferson Street; 21 Franklin Road, 210 Campbell Avenue, S. W.; 118-128 Campbell Avenue, S. 102 Campbell Avenue, S. W.; more specifically described as Official Tax Nos. 1011123, 4010801, 4010802, 4011704, 1010301, 1010302, 1010303, 1010304, 1013313, 1012713, 1011401, 1011512, 1011511, 1011510, 1011509, 1011508, and 1011519 be designated as H-l, Historic District. A copy of said application is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All par- ties in interest and citizens may appear on the above date and be heard on the matter. GIVEN under my hand this 21st day of September , 1988. Mary F. Parker, Please publish in full twice, once on Friday, September 23, 1988, and once on Friday, September 30, 1988, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 City Clerk Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Buiiding Roanoke, Virginia 24011 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA '~ PERTAINING TO THE REZONING REQUEST OF: GO ~ Request from the Roanoke City Architectural Review Board that certain tracts of land located at 101 South Jefferson Street; 202-208 South Jefferson Street, 446 South Jefferson Street; 127, 129, 133 and 143 Norfolk Avenue, S.W.; 617 South Jefferson Street; 21 Franklin Road, S.W.; 210 Campbell Avenue ,)AFFI- S.W.; 118-128 Campbell Avenue, S.W.; and 102 Campbell Avenue, )DAVIT S.W.; more specifically described as Official Tax Nos. 1011123,) 4010801, 4010802, 4011704, 1010301, 1010302, 1010303, 1010304, ) 1013313, 1012713, 1011401, 1011512, 1011511, 1011510, 1011509, ) 1011508, and 1011519 be designated as H-i, Historic District. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha P. Franklin, first being duly sworn, states that she is secretary to the Secretary of the City of Roanoke Planning Commission, and as such ~s competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 26th day of September, 1988, notices of a public hearing to be held on the 5th day of October, 1988, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT 4011704 Boxle~ Buildtn~ 4011703 Harriet C. Davidson 4011706 4011501 City of Roanoke ADDRESS 2517 Mt. Vernon Rd., SW Roanoke, VA 24015 1012315 1012314 1012713 Jefferson Associates c/o Hampton Thomas Colonial American Nat'l Bank Executor Jefferson Electric P. O. Box 13827 Roanoke, VA 24012 P. O. Box 13888 Roanoke, VA 24034 1012712 1013305 1012714 1012706 1012704 Kimmerling Brothers, Inc. Shenandoah Club SJD Investment Company Associated Advertising of of Roanoke, Inc. Mary R. Waynick Natalie R. Foster P. O. Box 1883 Roanoke, VA 24008 24 Franklin Road, SW Roanoke, VA 24016 P. O. Box 13366 Roanoke, VA 24033 22 Luck Avenue, SW Roanoke, VA 24011 306 First Street, SW Roanoke, A 24011 1011401 1011601 Municipal Building Anita Lee Durham 1011602 Allright Realty Company 1012016 1010908 1010909 1010910 1010911 1011504 101133]. 1012104 1010838 1011021 1011502 1011503 Roy H. Park Broadcasting of Roanoke, Inc. Times-World Coporation William Francis Trinkle c/o C. W. Francis & Son City of Roanoke Jeffrey H. Krasnow Rita A. Krasnow Crystal Tower Associates c/o Pam Ross Southwest Virginia Savings and Loan James P. Hart, Jr. 1012201 Greene Memorial M.E. Church 1010304 1010303 1010305 Warhouse Row Cynthia Gardner, et als c/o Blain Supply Betty M. Branch 1010407 1010408 1013313 1013305 First National Exchange Bank Trust for Lowe - Trust Dept. Patrick Henry Shenandoah Club 1013306 Grand Piano & Furniture Co. 1013307 1013308 Mechanical Development Co., Inc. 1013318 Merchants Parking Co., Inc. c/o C. W. Francis 4011913 1011519 1011518 1011526 TRS of Roanoke College c/o National Business College State and City Building Dave E. Cole Arthur F. Pape, Jr. Commonwealth Buildings 7018 Greenway Drive, NW Roanoke, VA 24019 P. O. Box 53390 Houston, TX 77052 P. O. Box 2161 Roanoke, VA 24009 P. O. Box 2491 Roanoke, VA 24011 120 W. Kirk Avenue Roanoke, VA 24011 301 Campbell Avenue, SW Roanoke, VA 24016 145 Campbell Avenue, SW Roanoke, VA 24011 302 2nd Street, SW Roanoke, VA 24011 308 2nd Street Roanoke, VA 24011 402 2nd Street Roanoke, VA 24011 P. O. Box 105 Roanoke, VA 24002 P. O. Box 1122 Roanoke, VA 24006 P. O. Box 13327 Roanoke, VA 24040 24 Franklin Road Roanoke, VA 24016 P. O. Box 12528 Roanoke, VA 24026 P. O. Box 190 Salem, VA 24153 120 Kirk Avenue, SW Roanoke, VA 24011 P.O. Box 6400 Roanoke, VA 24017 106 Campbell Avenue, SW Roanoke, VA 24011 P. O. Box 20809 Roanoke, VA 24018 1011028 1011701 Betty F. Trinkle c/o C. W. Francis and Son CSS Partnership 1011029 One-O-One Investment Associates 1010301 1010302 1010303 Warehouse Row 1010401 L & M Properties c/o John Lipscomb 1010404 1010405 1010304 1010406 Stephen A. Lucion James D. Leonard Vicki H. Leonard George R. Martin, Jr. et al 1010407 1011123 First National Exchange Bank Trust for Lowe - Trust Dept. Liberty Trust 1011124 Hugh A. 1010512 Meagher Bridget B. Meagher Virginia L. Kidd 1010513 1011122 4010301 Garland E. Sheets Eunice C. Sheets Greater Roanoke Transit Co. MC Associates Inc., of Roanoke 4010302 Joseph H. Milan, Jr., et als 4010801 4010802 Colonial American National Bank 4010802 T. A. Carter, Jr. 4010303 4010805 1011710 4010803 Boddie-Noell Enterprises, Inc. c/o RASH #56-46-28020 City of Roanoke Dominion Bank, N.A. c/o Mr. W. J. Garst Peoples Federal S & L Assoc. 1O11508 1011506 Lilly's Signet Bank 120 Kirk Avenue, SW Roanoke, VA 24011 3959 Electric Road, SW Suite 452 Roanoke, VA 24018 P. O. Box 13827 Roanoke, VA 24037 3635 Manassas Drive, SW Suite 8, Roanoke, VA 24018 520 Brickell Key Drive Miami, Florida 33131 1935 Hope Road, SW Roanoke, VA 24018 P. O. Box 533 Roanoke, VA 24011 P. O. Box 13327 Roanoke, VA 24040 105 S. Jefferson Street Roanoke, VA 24011 2506 Carriage Creek Court Midlothian, VA 23112 15 S. Jefferson Street Roanoke, VA 24011 106 S. Jefferson Street Roanoke, A 24011 106 S. Jefferson Street Roanoke, VA 24011 P. O. Box 622 Salem, VA 24153 P. O. Box 1600 Rowlett, TX 76088 P. O. Box 13327 Roanoke, VA 24040 1505 E. Main Street Salem, VA 24153 132 Campbell Avenue, SW Roanoke, VA 24011 1011509 James L. Trinkle 120 W. Kirk Avenue 1011522 c/o C. W. Francis and Son Roanoke, VA 24011 1011520 1011021 1011509 1011510 1011512 1011511 Mattie V. Sarver Crystal Tower Associates c/o Pam Ross Trinkle P. O. Box 14053 Roanoke, VA 24038 145 Campbell Avenue, SW Roanoke, VA 24011 1011508 1011022 1011025 1011023 1011513 1011024 The Lilly Company Grand Piano & Furniture Co. Ruth E. Kaminester L & M Properties c/o John Lipscomb John E. Reed Marlene Reed Allright Realty Co. P. O. Box 2152 Roanoke, VA 24009 P. O. Box 12528 Roanoke, VA 24026 117 W. Campbell Avenue Roanoke, VA 24011 3635 Manassas Drive, SW Roanoke, VA 24018 2 Hickory Hill Blacksburg, VA 24060 P. O. Box 53390 Houston, TX 77052 Martha P. Franklin SUBSCRIBED AND SWORN before, a Notary Public, in the City of Roanoke, Virginia, this 26th day of September, 1988~ My Commission Expires: Notary Public IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of October, 1988. NO. 29346. AN ORDINANCE accepting the bid of Aaron J. Conner, General Contractor, Inc., for construction of Williamson Road Storm Drain, Phase 2, Contract II-C and Williamson Road West Sanitary Sewer (Upper Segment), upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Aaron J. Conner, General Contractor, Inc., made to the City in the total amount of $1,406,977.35 for construction of Williamson Road Storm Drain, Phase 2, Contract II-C and Williamson Road West Sanitary Sewer (Upper Segment), such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, and as set forth in the Committee's report to this Council dated October 24, 1988, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the success- 'ful bidder, based on its proposal made therefor'and -the City's spe- cifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, au emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Ofl~ce of the CiG' Cier~ October 26, 1988 File #60-27 Mr. Joel M. gchlanger Director of Finance Roanoke, Virginia Dear ~,fr. Schianger: I am attaching copy of Ordinance No. 29345, amending and reor- daining certain sections of the 1988-89 Sewage and Capital Funds Appropriations, providing for appropriation and transfer of funds from various accounts to a new project account entitled Williamson Road Storm Drain/Sanitary Sewer, Phase 2, Contract II-C, Upper Segment, in connection with award of a contract to Aaron J. Conner, General Contractor, Inc., for construction of Williamson Road Storm Drain, Phase 2, Contract II-C Upper Segment which Ordinance ~Jo. 29345 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 24, 1988. [~x~,_~~.Sincerely' ~l~.~-.~ ~ary F. Parker, CMC City Clerk MFP:ra pc: Mr. W. Robert Herbert, City ~ianager Mr. William F. Clark, Director of Public Works Mr. Charles ~. Huffiae, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit ~. Kiser, Director of Utilities and Operations Ms. Dolores C. Daniels, Citizens Request for Service Room 456 Municil:~i Buildincj 2t 5 C'~urch Avenu~ S W Roanoke Virg,nia 240'~ 1 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of October, 1988. No. 29345. AN ORDINANCE to amend and reordain certain sections of the 1988-89 Sewage and Capital Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Sewage and Capital Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Sewage Fund Capital Outlay from Revenue Williamson Road East Sanitary Sewer (1) ............ Williamson Road Storm Drain/Sanitary Sewer, Phase 2, Contract II-C (2) .............................. Retained Earnings Retained Earnings - Unrestricted (3) ............... $ 5,260,109 380,995 597,944 $ 12,604,575 Capital Fund Appropriations Sanitation Williamson Road Storm Drain Ph I, Cont. II (4) ..... Williamson Road Storm Drain (5-6) ................. Williamson Road Storm Drain/Sanitary Sewer, Phase ~2, Contract II-C (7-8) $ 11,337,272 144,426,439 12,453 949,732 Capital Improvement Reserve Capital Improvement Reserve (9). $ 7,567,387 ................... 672,413 Public Improvement Bonds - Series 1985 (10) ........ 543,349 1) Appr. from General Revenue 2) Appr. from General Revenue 3) Retained Earnings - Unrestricted 4) Appr. from Bonds 5) Appr. from General Revenue 6) Appr. from Bonds 7) Appr. from General Revenue 8) Appr. from Bonds 9) Wmsn. Road Storm Drain 10) Storm Drains (003-056-8423-9003) (003-056-8443-9003) (003-3336) (008-052-9554-9001) (008-052-9552-9003 (008-052-9552-9001 (008-052-9559-9003 (008-052-9559-9001 (008-052-9575-9179 (008-052-9577-9176 $( 44,329) 597,944 (553,615 (154,103 (12,757) (176,922) 192,619 757,113 (179,862) (426,088) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Honorable Mayor and Members of Council Roanoke, Virginia Roanoke, Virginia October 24, 1988 Dear Members of Council: Subject: Bid Committee Report Williamson Road Storm Drain Phase 2, Contract II-C and Williamson Road West Sanitary Sewer (Upper Segment) I concur with the recommendations of the attached Bid Committee Report. WRH/ES/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Citizens' Request for Service City Engineer Construction Cost Technician Respectfully submitted, W. Robert Herbert City Manager Roanoke, Virginia October 24, 1988 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Williamson Road Storm Drain Phase 2, Contract II-C and Williamson Road West Sanitary Sewer (Upper Segment) I. Background: Project is part of the on-going design and construction of the overall storm drainage system in the Williamson Road Area and represents the upper segment of a total of three segments now proposed for Phase 2. Bo Segment begins at Hillcrest Avenue and Lyndhurst Street and runs generally along Hillcrest Avenue on the west side of Williamson Road, crosses Tenth Street, and continues on Hillcrest Avenue to the vicinity of Cumberland Street and Oakland Blvd. Co Advantase will be taken of the primary storm drain excavation to update and replace numerous sections of old, deteriorated sanitary sewer pipe with new design pipe and thereby substan- tially reduce infiltration/inflow to the City system from the Williamson Road Area. This infiltration/inflow reduction is part of the program to reduce total infiltration/inflow through the major interceptors to the Sewage Treatment Plant. By taking advantage of a common trench for the main storm sewer and parallel sanitary sewer replacement, a substantial savings in the cost of the new sanitary sewer can be realized compared to the same cost if the sewer replacement were bid as a separate project. Do City Council received and publicly opened four (4) bids for the referenced project at 2:00 p.m., Monday, September 26, 1988, with Aaron J. Conner, General Contractor, Inc. sub- mitting a low base bid of $1~406,977.35. E. City Council referred all bids to a bid committee to review and report back to Council with its recommendations. Page 2 II. Issues in order of importance: A. Compliance of the bidders with the requirements of the Contract Documents. B. Amount of low base bid. C. Funds for construction. III. Alternatives are: IV. Ao Authorize the award of a contract to Aaron J. Conner, General Contractor, Inc. in the amount of ~1,406,977.35 and establish a ten percent (10%) contingency fund for the project in the amount of .$140~697.74. 1. ~ompliance of the bidders with the requirements of the Contract Documents was met. 2. Amount of low base bid is 10.7% below the engineer's estimate and is acceptable. Funding is available in the 1985 Series Public Improvement Bonds, Storm Drain Category, Account Number 008-052-9577-9176 and the Sewer Fund Retained Earnings Account. B. Reject all bids and re-advertise at a later date. 1. Compliance of the bidders with the requirements of the Contract Documents would not be an issue. 2. Amount of iow base bid would probably be higher if re- bid at a later date. 3. Fundin~ for construction would not be expended at this time. Recommendation is that City Council authorize the implementation of Alternative "A" as follows: Authorize the award of a unit price contract to Aaron J. Conner, General Contractor, Inc. in the amount of $1,406~977.35 in a form acceptable to the City Attorney. Page 3 Do Bo Authorize the establishment of a ten percent (10%) con- tingency fund for the project in the amount of $140,697.74. ~uthorize the Director of finance to transfer or appropriate the following sums from the following accounts to a new pro- ject account titled "Williamson Road Storm Drain/Sanitary Sewer, Phase 2, Contract II-C, Upper Segment" to be designated by the Director of Finance: 1. Transfer from Williamson Road East Sanitary Sewer Account Number 003-056-8423-9065 $ 44,329.00 2. Appropriate from Sewer Fund Previous Years' Retained Earnings 553~614.17 TOTAL $597,943.17 ~uthorize the Director of Finance to transfer the following sums from the following accounts to the new project account titled "Williamson Road Storm Drain/Sanitary Sewer, Phase 2, Contract II-C, Upper Segment" to be designated by the Director of Finance: Transfer from Williamson Road Storm Drain, Phase I, Contract II Account Number 008-052-9554 Transfer from Public Improvement Bonds, Series 1985 Account Number 008-052-9577-9176 3. Transfer from Williamson Road Storm Drain, Account Number 008-052-9552 $154,102.81 426,088.00 189,679.00 4. Transfer from Capital Improvement Reserve, Account Number 008-052-9575-9179 _179~862.11 TOTAL $949,731.92 The combined appropriated and transfer of storm drain and sewer funds shall be ~1,547,675.09 including ~1~406,977.35 contract amount and $140,697.74 project contingency. Reject all other bids received. Page 4 RAG/ES/mm Attachment: CC: Tabulation of Bids City Attorney Director of Finance Citizens' Request for Service City Engineer Construction Cost Technician Respectfully submitted, Robert A. Garland, Chairman William F. Clark Kit B. Kiser TABULATION OF BIDS WILLIAMSON ROAD STORM DRAIN PHASE 2, CONTRACT II-C Upper Segment and Williamson Road West Sanitary Sewer Bids publicly opened and read aloud on Monday, September 26, 1988 at 2:00 p.m. BID BOND BIDDER BASE BID RECEIVED Aaron J. Conner General Contractor, Inc. $1,406,977.35 YES R. S. Jones $1,464,129.00 YES Ramey, Inc. $1,491,255.00 YES F. L. Showalter, Inc $1,683,745.00 YES Engineer's Estimate: $1,576,000.00 Robert A. Garl~aZnd, Chairman William F. Clark Kit B. Kiser Mattern & Craig 701 First Street, S.W. Roanoke, Virginia 24016 Office of City Engineer Room 350, Municipal Building Roanoke, Virginia 24011 C~ce of the Ci~ C~erk September 28, 1988 File #27 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Con~ittee Mr. Kit B. Kiser ) Gentlemen: The following bids for Williamson Road Storm Drain, Phase 2, Contract IIC, Upper Segment, and Williamson Road West Sanitary Sewer, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, September 26, 1988: BIDDER BASE BID TOTAL Aaron J. Conner General Contractor, R. S. Jones & Associates, Inc. Ramey, Inc. F. L. Showalter, Inc. Inc. $1,406,977.35 1,464,129.00 1,491,255.00 1,639,745.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Sandra Ii. Eakin Deputy City Clerk SftE:ra pc; Aaron J. Conner General Contractor, Inc., P. O. Box 6068, Roanoke, Virginia 24017 R. S. Jones & Associates, Inc., 3935 Lee Highway, Abingdon, Virginia 24210 Ramey, Inc., P. 0. Box 11840, Winston-Salem, North Carolina 27116-1184 F. L. Showalter, Inc., P. 0. Box 11525, Lynchburg, Virginia 24506 Mr. Wilburn C. Dibling, Jr., City Attorney R~om 456 Muni¢i~l BuilOir~j 21 § C~urch Avenue SW Rc~anoke ~]rg~nia 24~1t (703) 98t-2541