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Council Actions 10-10-88
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL October 10, 1988 7:30 p.m. AGENDA FOR THE COUNCIL Bowles (29320) De The Reverend Ken Pr es ent. the United States Taylor· ~2 ~rom Raleigh Court Call to Order -- Roll Call. Present. The invocation will be delivered by Gorveatee, Pastor, Parkway Wesleyan Church. The Pledge of Allegiance to the Flag of of America will be led by Mayor Noel C. Mayor Ta~lor welcomed Bo~ Scout Pack Presbyterian Church. *See Page 5. PUBLIC HEARINGS A. Public hearing on the request of W.M.S. Partnership and L. 0. Brown, Jr., that a 1.2 foot wide portion of an alley located between Sixth and Seventh Streets, S. W., constituting the southerly portion of the alley abutting the lots designated as Official Tax Nos. 1112412 - 1112418, respectively, be permanently vacated, discontinued and closed. Mr. Joseph D. Logan, III, Attorney. Adopted Ordinance No. 29321 on first reading. (7-0) Public hearing on the request of Mr. and Mrs. Theodore R. Kingsley and Ms. Selena S. Pedersen, that a portion of West Drive, S. W., more particularly described as one narrow parcel on the westerly side of West Drive, containing 368.6 square feet, be permanently vacated, discontinued and closed. Mr. John D. Copenhaver, Attorney. Adopted Ordinance No. 29322 on ~irst reading. Public hearing on the request of The Rub Pattern Corporation, that a twelve foot wide alley running parallel to and between Salem Avenue, S. W., and Westport Avenue, S. W., and extending from 21st Street, S. W., to Boulevard, S. W., be permanently vacated, discontinued and closed. Mr. H. J. Cloeter, President, Spokesman. Adopted Ordinance No. 29323 on first reading. Public hearing on the request of Mr. Donald L. Cass, that a portion of an alley extending between Kirk Avenue and Church Avenue, S. W., abutting upon Official Tax Nos. 1011601, 1011604, 1011602, and 1011615, more specifically described as approximately twelve feet in width and extending in a 'southerly direction from Kirk Avenue, S. W., for a distance of approximately fifty feet, be permanently vacated, discontinued and closed. Mr. Donald L. Cass, Spokesman. Adopted Ordinance No. 29324 on first reading. E. Public hearing on the request of the Exxon Corporation, Mr. B. Lee Henderson, ,Ir., and Mr. Van A. Bramblett, that a parcel of land containing 1.923 acres, in the aggregate, more or less, located at 719 Orange Avenue, N. E., and 8~5 Orange Avenue, N. E., bearing Official T~x Nos. 3030404 and 3030403, respectively, be rezoned from HM, Heavy Manufacturing District, to C-2, General Commercial District. Mr. B. Lee Henderson, Jr., Spokesman. Adopted Ordinance No. 29325 on ~irst reading. {7-0) F. Public hearing on the request of Town· Square Joint Venture, that certain parcels of Towne Square (Map Book 1, page 689), lying on the north side of Hershberger Road, N. W., be rezoned from LM, Light Manufacturing Ms. Maryellen F. Goodlatte, Attorney. Adopted Ordinance No. 29326 on first reading. {7-0) G. Public hearing on the request of the City of Roanoke, to vacate a portion of a recorded subdivision, Parcel 2, Roanoke Centre for Industry and Technology (Map Book I, Page 711), pursuant to Section 15.1-482 (b) of the Code of Virginia (1950), as amended, and authorized by Ordinance No. 29048. Mr. W. Robert Herbert, City Manager. Adopted Ordinance No. 29327 on ~rst reading. H. Public hearing with regard to proposed amendments to the Fiscal Year 1988-89 Corr~unity Development Block Grant budget and Statement of Objectives to the United States Department of Housing and Urban Development. Mr. W. Robert Herbert, City Manager. *See Page 5. Public hearing with regard to proposed amendments to the Coramunity Development Block Grant Citizen Participation Plan. Mr. W. Robert Herbert, City ~anager. Adopted Resolution No. 29328. 17-0) Public hearing on the request of Mr. Robert Akerson, Jr., that a tract of land located on the northerly side of Staunton Avenue, N. W., designated as Official Tax No. 2430837, be rezoned from RS-3, Single Family Residential District, to RM-1, Residential Multi-Family District, subject to certain proffered conditions. Mr. Robert Akerson, Jr., Spokesman. Adopted Ordinance No. 29329. (6-I, Mr. Fitzpatrick voting no.) Public hearing on the request of the Roanoke City Architectural Review Board that certain tracts of land located at 101 South Jefferson Street; 202-208 South Jefferson Street; 446 South Jefferson Street; 127, 129, 133 and 143 Norfolk Avenue, S. W.; 617 South Jefferson Street; 21 Franklin Road, S. W.; 210 Campbell Avenue, S. W.; 118-128 Campbell Avenue, S. W.; and 102 Campbell Avenue, S. W., be designated as H-l, Historic District. Mr. W. L. Whitwell, Chairman. Adopted Ordinance No. 29330 on first reading. (6-I, ~r. Musser voting no.l (2) C-1 C-2 CONSENT AGENDA (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF ~HESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, corrgnissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (I), Code of Virginia (1950), as amended. A communication from Council Member David A. Bowers requesting an Executive Session to discuss a personnel matter, pursuant to Section 2.1-344 (a) (1) Code of Virginia (1950), as amended. ' RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss a personnel matter, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. *Request of the Cit~ ~anager for an Executive Session to discuss. 0-3 QualificatiOn of Mr. Wilburn C. Dibling, Jr., as City Attorney for the City of Roanoke for a term of two years, beginning October 1, 1988, and ending September 30, 1990. RECOMMENDED ACTION: Receive and file. C-4 Qualification of Mr. Joel M. Schlanger as Director of Finance for the City of Roanoke for a term of two years, beginning October 1, 1988, and ending September 30, 1990. RECOMMENDED ACTION: Receive and file. C-5 Qualification of Mr. William L. Brogan as Municipal Auditor for the City of Roanoke for a term of two years, beginning October 1, 1988, and ending September 30, 1990. C-6 RECOMMENDED ACTION: Receive and file. Qualification of Ms. Mary F. Parker City of Roanoke for a term of two years, 1988, and ending September 30, 1990. RECOMMENDED ACTION: Receive and file. as City Clerk for the beginning October 1, (3) *use of real pro,ertl! ~or public purpose. A list of items pending from September 26, 1988. RECOMMENDED ACTION: Receive and file. July 10, 1978, through REGULAR AGENDA 3. Hearing of Citizens Upon Public Matters: 4. Petitions and Communications: None. a. A communication from Mr. IV. D. Carlson, Gardner-Denver Mining & Construction, requesting waiver penalty for 1988 personal property ta~es. ~ea late payment denied with regret, request was b. A cort~unication from the Roanoke City School Board recom- mending appropriation of $225,000.00 for the Vocational Education Equipment grant; $11,625.00 for the Artist in Education program; $3,380.00 for the Magnet School Artists program; and $166,297.00 to fund vocational education teachers in the handicapped and disadvantaged programs. Adopted Ordinance No. 29331. (7-0) c. A communication from the Roanoke City School ~oard recom- mending adoption of a measure authorizing the Superintendent of Schools to enter into a memorandum of agreement with the state to provide for the School's par- ticipation in the ,,Governor's Educational Technology Initiative Program· ~aopted Resolution No, 29332. {7-01 Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: 1. A report recommending acceptance of a Hazardous Materials Regional Response Team Grant, in the amount of $85,835.00, for the purpose of providing funds for purchase of specialized equipment for the Hazardous Materials Regional Response Team. Adopted Ordinance No. 29333. (7-0) 2. A report reco~ending adoption of the Virginia Statewide Fire Prevention Code as the City's Fire Prevention Code, and authorization for local enfor- cement of the code with amendments through the local Fire Marshal, pursuant to Section F-102.1 of the Virginia Statewide Fire Prevention Code. Adopted Ordinance No. 29334. (7-0) Reports of Corr~ittees: Minutes of the Audit Committee meeting held on September 26, 1988. Mr. David A. Bowers, Chairman. Received and filed. (4) Monday, Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 29306, on second reading, amending §32-97, Amount of exemption, of Division 5, Exemption of Certain Rehabilitated Property, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, in order to expand the City's tax abatement program for certain qualified pro- perties in designated historic districts, and provi ' an effective date. Adopted Ordinance No. 29306. ~)for b. Ordinance No. 29311, on second reading, authorizing and providing for the lease of certain City property in connec- tion with an Environmental Protection Agency (EPA) integrated air quality study, upon certain terms and con- ditions. Adopted Ordinance No. 29311. (7-0) c. A Resolution recognizing and commending the meritorious service rendered to the City by William M. Hackworth, Assistant City Attorney. Adopted Resolution No. 29320 Motions and Miscellaneous Business: a. Inquiries and/or cor~nents by the Mayor and members Council. of City b. Vacancies on various authorities, boards, corr~issions and committees appointed by Council· 10. Other Hearings of Citizens: ~{rrom Page I) Mr. John Lambert, Chairman, Roanoke Civic Center Commission, introduced Air. Robert Burleson, Chairman of a committee charged with the responsibility of attracting more sporting events to the City of Roanoke, pursuant to a recommendation contained in the Mayor's 1988 State of the City Address. Public Hearing (H) The public hearing was continued until the regular meeting of Council on Monday,~November 14, 1988, at 7:30 p.m. The City Clerk was instructed to notify members of the Roanoke Neighborhood Partnership, as well as the Gainsboro PAC of the con- tinuation of the public hearing. Air. L. M. Cruise, 2813 Kennedy Avenue, N. E., appeared before Council and complained about conditions frets odor) that exist in the vicinity of his residence as a result of dogs which are owned by his next door neighbor. He questioned whether the owner of the dogs has acquired dog licenses; and whether the individual has acquired a license to breed animals at his residence. The complaint was referred to the Cit~! Aianager for investigation and report to Council. Reappointed the following persons: Mar~qaret R. Baker Roanoke Civic Center Commission Timothy L. Jamieson - Architectural Review Board Nine C. Bolden - Special Events Committee Richard C. Nininger - Youth Services Citizen Board (s) Office of ~e City Cle~ October 12, 1988 File #236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear :~fr. Herbert: I am attaching copy of Resolution No. 29325, amending the City's Community Development Block Grant Citizen Participation Plan in order to comply with federal requirements, which Resolution No. 29328 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, October 10, 198~. Sincerely, Mary F. Parker, CMC City Clerk MFP: va Enc. pc: Ms. Marie T. Pontius, Grants-Monitoring Administrator 215 L?,Jrch A,/en~e SW Roqno~,e ,/irg~nia 24011 (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of October, 1988. No. 29328. A RESOLUTION amending the City's Community Development Block Grant Citizen Participation Plan in order to comply with federal requirements. WHEREAS, the City, as a recipient of Community Development Block Grant funds is required by the Housing and Community Development Act of 1974 (the Act) to have a plan for involving citizens in the process of determining how such funds received by the City are to be used; and WHEREAS, recent amendments to the Act necessitate the amendment of the City's current Citizen Participation Plan. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City's Community Development Block Grant Citizen Participa- tion Plan be and it is hereby amended to read and provide as it is set out on Attachment B to the City ~anager's report to Council dated October 10, 1988. ATTEST: City Clerk. Roanoke, October Virginia 10, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: AMENDMENT TO THE CDBG CITIZEN PARTICIPATION PLAN I. BACKGROUND Citizen Participation Plan is a required part of the Community Development Block Grant (CDBG) program which outlines the procedure for receiving comments from the public in the development and implementation of the City of Roanoke's annual CDBG program. Entitlement communities, such as the City of Roanoke, must have a written Citizen Participation Plan according to-- statutory requirements to receive CDBG f~nds. Ce Provision for citizen involvement is one of the factors considered by HUD in their annual grantee performance review. II. CURRENT SITUATION A. Recent amendments to the Housing and Community Development Act o_~f 1974 require the City to amend its current CDBG Citizen Participation Plan. (See Attachment A). City has been practicing these required measures for a number of years, but they weren't all written into the City's plan. B. City's Plan, after revision, will continue to require: (See Attachment B for more details) 1. Evening public hearings will be the primary method of receiving citizen comments for CDBG applications, amendments, performance and required plans (such as citizen participation plan). 2. Notification of date, time and location will be published in both local newspapers of general circulation at least 10 days prior to the hearing. 3. Citizen comments, suggestions and complaints may be mailed to City and a written response can be expected within 15 working days. 4. Technical assistance to all Roanoke citizens regarding CDBG issues will be available upon request. 5. Citizens will have full access to all CDBG documents during normal working hours. Proposed plan revisions will add procedures not formally addressed in the current plan, including: Translators for the hearing impaired or non-English speaking citizens will be provided when persons with such needs are expected to participate in public hearings. 6~ least one of the public hearings will be held at a site within a low and moderate income neighborhood. Public hearing sites will be accessible to the handicapped. Technical assistance, related to the CDBG program, will be provided to all citizens of Roanoke through the Roanoke Neighborhood Partnership as well as by specific City staff members as requested. CDBG applications and amendments will be available at all branches of the City library as we~ as at previously indicated City and Housing Authority offices. N__qo significant procedures which enhance citizen involvement have been deleted. The text has been condensed and reorganized in some instances, however, to better reflect current practices and wording suggested by HUD regulations. III. ISSUES Compliance with Federal regulations governing the CDBG program. Timing. Funding. IV. ALTERNATIVES A. Approve the amended Citizen Participation Plan as proposed. Compliance with federal regulations governing the CDBG program, regarding citizen involvement, would be achieved. 2. Timing i__s important since the new plan must be in place prior to the start of public hearings in January, 1989. 2 3. Funding for the 1989-1990 CDBG program is dependent upon development of such a plan. Do not aDDrove the amended Citizen Participation Plan as proposed. Compliance with federal regulations regarding citizen involvement would not be achieved and the City would be unable to certify compliance with all HUD requirements necessary to receive 1989-1990 CDBG funds. 2. Timin9 could delay the implementation of program activities. 3. Funding for the 1989-1990 CDBG program year might be delayed. IV. RECOMMENDATION It is recommended that City Council concur with Alternative A, to adopt the amended CDBG Citizen Participation Plan as -- proposed. Respectfully submitted, W. Robert Herbert City Manager WRH:vlp cc. Assistant City Manager City Attorney Director of Finance Director of Public Works Director of Human Resources Chief of Economic Development Chief of Community Planning City Engineer Building Commissioner Grants Monitoring Administrator Executive Director, Roanoke Redevelopment and Housing Authority ATTACHMENT A Citizen Participation Regulations (The following is excerpted from the Grantee Certifications which are attached to the City's annual submission of its Community Development Block Grant Statement of Objectives) "In accordance with the Housing and Community Development Act of 1974, as amended, and with 24 CFR 570.303 of the Community Development Block Grant regulations, the grantee certifies that: It is following a detailed citizen participation plan which: 1. provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate income who are residents of slum and blighted areas and of areas in which funds are proposed to be used, and provides for participation of residents in low and moderate income neighborhoods as defined by the local jurisdiction; 2. provides citizens with reasonable and timely access to local meetings, information, and records relating to the grantee's proposed use of funds, as required by the regulations of the Secretary, and relating to the actual use of funds under the Act; e 4e Se provides for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals with the level and type of assistance to be determined by the grantee; provides for public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program, including at least the development of needs, the review of proposed activities, and review of program performance, which hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation for the handicapped; provides for a timely written answer to written complaints and grievances, within 15 working days where practicable; and identifies how the needs of non-English speaking residents will be met in the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate." ATTACHMENT B Roanoke Community Development Block Grant Progra.. Citizen Participation Plan II. Purpose To outline the procedure for receiving comments from the public in the development and implementation of the City of Roanoke's annual Community Development Block Grant (CDBG) program. A. To provide information to the public regarding CDBG program performance, funding levels, program require- ments and eligible projects. B. To receive public comment and suggestions in order to: identify community needs; determine priorities; create project proposals and refine or modify proposals. C. To define procedures dealing with objections, program implementation and performance review, program amend- ments, complaints and technical assistance. The City of Roanoke will rely primarily on public hearings to implement its citizen ~ effor-~s under The following circumstances: .. ae CDBG performance review and to receive proposals for use of CDBG funds (may be a combined hearing). Review of CDBG Draft Statement of Objectives. Prior to submission of amendments to CDBG Final Statement of Objectives. De Prior to submission of Three Year Housing Assistance Plan (HAP) or amendments to that Plan. Prior to amendments to Citizen Participation Plan. Prior to submission of other HUD grant proposals (such as the Urban Development Action Grant (UDAG) program) whose regulations require a public hearing. III. Procedures ae Ail public hearings will be held during evening hours in a .location chosen to allow for convenience of as many attendees as possible. Translators for hearing impaired or non-English speaking citizens will be recruited from one or more of the local 1 Ce colleges to be available in the case of public hearings where a significant number of hearing impaired and/or non- English speaking residents can reasonably be expected to participate. The date, time, location and purpose of each public hearing will be published in the non-legal section of a newspaper of general circulation (i.e. The Roanoke Times and World News) at least 10 days prior to the hearing and in the local minority-owned weekly publication (The Roanoke Tribune). Project proposals or citizens' comments will be invited in either oral or written form and can be made in person or by agent or attorney. Staff will be available to provide technical assistance in developing oral proposals for submission in written form. Citizen comments and proposals may also be mailed directly to the Office of the City Manager, the City Clerk or the Office of Grants Compliance. Additional public hearings may be scheduled by Roanoke City Council, if needed. Following Roanoke City Council's authorization of the CDBG Statement of Objectives and Proposed Use of Funds, the Office of Grants Compliance will submit a complete CDBG application to the Department of Housing and Urban Development (HUD) for review and approval. A notice of submission of the application will be published and copies of the complete application will be available for public inspection at the City Clerk's Office, the Office of Grants Compliance, the Roanoke Redevelopment and Housing Authority and the Roanoke City public libraries. IV. Objections to ADDlication Objections to the CDBG application as submitted must be made to the Richmond Area Office of HUD at the address below: Department of Housing and Urban Development Richmond Area Office 701 East Franklin Street Richmond, Virginia 23219 HUD will consider objections made only on the following grounds: 1) The applicant's (City of Roanoke) description of needs and objectives is plainly inconsistent with available facts and data. 2 De 2) The activities to be undertaken are plainly inappropriate to meeting the needs and objectives identified by the applicant. 3) The application does not comply with applicable requirements of the Community Development Block Grant program regulations or proposes activities that are ineligible under CDBG program regulations. Such objections should include an identification of the requirements not met or (in the case of objections made on the grounds that the description of needs and objectives is plainly inconsistent with significant, generally available facts and data) the data upon which the objector relies. Objections should be submitted within 30 days of the publication of the notice that the application has been submitted to HUD. Ve Pro~ram Documents ae The following program documents will be available for citizen review during normal working hours (8:00 a.m. to 5:00 p.m.) in the Office of Grants Compliance, Room 362 in the Roanoke City Municipal Building: all mailings and pro- motional material; records of hearings; all prior applica- tions; all letters of approval; all grant agreements; the Citizen Participation Plan; all performance reports; all evaluation reports; other reports required by HUD; the pro- posed and approved application for the current year; copies of the regulations and issuances governing the CDBG program; and documents regarding other important program requirements such as contracting procedures, environmental policies; fair housing and other equal opportunity requirements; relocation provisions; and Executive Order 12372, whenever appropriate. Copies of the Citizen Participation Plan, the proposed and approved application and the annual grantee performance report will also be available for citizen review during normal working hours (8:30 a.m. - 5:00 p.m.) at the Roanoke Redevelopment and Housing Authority central office, located at 2624 Salem Turnpike, N.W. (Lansdowne Public Housing Project). VI. Program ImDlementation me Since the primary purpose of the CDBG program is to enhance the quality of the residential and economic environment of low and moderate income persons, efforts will be made to achieve substantial representation of low and moderate 3 income persons in the citizen participation process. 1) At least one (1) of the public hearings will be held at a site within a low and moderate income neighborhood where CDBG funds have been used or are proposed to be used. (Site selection will be based, in part, on accessibility to the handicapped). 2) Community leaders, neighborhood organizations and other citizens who have previously expressed an interest in the CDBG process will receive correspondence outlining the schedule of hearings, inviting their participation and encouraging them to inform other residents. VII. Program Amendments CDBG program amendment is defined as the addition of a new project, deletion of a previously approved project or the transfer of funds that will significantly alter the scope of a previously approved project. Small transfers of funds between previously approved projects are not considered to be program amendments. Small transfers of funds (more than $5,000) between pre- viously approved projects will be acted on by Roanoke City Council in public session. Transfers of $5,000 or less will be accomplished by City Manager transfer. CJ Any proposed amendments to the Citizen Participation Plan will be subject to a duly advertised evening, public hearing to receive citizen comment prior to Roanoke City Council action. VIII. Complaints Be Any citizen having a complaint regarding the administration or implementation of the CDBG program may contact the Roanoke City Office of Grants Compliance, located in Room 362 of the Municipal Building, telephone number 981-2141. The Roanoke City Office of Grants Compliance will review the complaint and investigate the matter, making every reasonable effort to provide a written response within 15 working days. Ce If the complainant feels that his or her concern has not been adequately resolved, he or she may request the City Clerk to place them on the Roanoke City Council agenda and present his or her concern to City Council for resolution. Complaints under Title VI; Title VIII, Section 3, Section 109, and other Civil Rights Statutes are to be forwarded 4 directly to the HUD Area Office in Richmond (address listed in Section III. A.) for appropriate processing since the City does not have the authority to investigate these complaints. IX. Technical Assistance Technical assistance involving community development in general is provided as an on-going effort of the Roanoke Neighborhood Partnership to all citizens of the city of Roanoke. Be Specific assistance in developing and evaluating CDBG pro- posals will be available to citizen organizations, low and moderate income persons, residents of blighted neighborhoods and others upon request to the Roanoke City Office of Grants Compliance. Staff persons working with the City of Roanoke and the Roanoke Redevelopment and Housing Authority will be selected to provide technical assistance based upon the nature of the request. Citizens may have input as to the personnel assist them. If this option is desired, it indicated when the initial request is made. selected to should be 5 Roanoke Tnres World-News 201 West Campbetl Avenue. P.O. Box ~J 1, R°ancFke. V'~nia 24010-24.91 {703) 981-31 O0 V~ Ad Number /~9~ ~ublishers Fee $ State of Virginia City of Roanoke Acknowledged before me this 6th day,o.f October,,198~ , ~ Notary Pub114 STATE OF VIRGINIA CITY OF ROANOKE I, Robert F. Nay Affidavit to-wit: an officer of TiMES-WCRLD CORPORATION, which corporation is Publisher of the Roanoke Times & World-News, a daily Newspaper published in Roanoke, in the State of Virginia, do certify that the Annexed Notice was published in said newspapers on~ ~Sff/~/~)~?)~J) ,9O//q~ Witness, this 6th day of October, 1988 Robert F. Nay F Vice President/Director of Advertising NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY COUNCIL The Roanoke City Council will hold a public hearing on Monday, October 10, 1988, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chambers, fourth floor of the Municipal Building, in order to consider the proposed amendment of the Community Development Block Grant (CDBG) Citizen Participation Plan. The Citizen Participation Plan is a required part of the CDBG program which outlines the procedure for receiving comments from the public in the development and implementation of the City of Roanoke's annual CDBG program. The proposed amendment to the CDBG Citizen Participation Plan is required by the United states Department of Housing and Urban Development (HUD) and is designed to facilitate the provision of information to the public and the receipt of public comments and suggestions. Additional information may be obtained from the City's Grants Compliance Office, Room 362, (703) 981-2141, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Given under my hand this 28th day of September, 1988. Mary F. Parker City Clerk Please publish the attached notice in The Roanoke Times and World News, on Friday, September 30, 1988, morning edition. Bill to: Office of Grants Compliance Attention: Marie T. Pontius Room 362, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Office of the C,;y ~,er~ October 26, 1988 The Honorable Noel C. Taylor, and Members of the Roanoke Roanoke, Virginia Mayor City Council Dear Mayor and Members of Council: I am encIosing copy of the correspondence, with certain attach- ments, which were sent to the neighborhood organizations affi- liated with the RoAnoke ,¥eighborhood Partnership regarding the continuation of Council's public hearing to consider the City lfanager's request to amend the fiscal year 1988~89 Community Development Block Gr~nt Program and Budget. If there is anything that I have omitted in my attempt to fulfill my assignment, please let me know at your earliest Sincerely, Nary F. Parker, C~C City Clerk MFP: ra At tachments Room 456 Mun~¢ipa~ Building 215 C:~urch Aveoue SW Roanoke ~,'rg;nia 24~)11 (703) 981-254t *The attached letter was sent individualltf to each Neighborhood Organization on the enclosed address lis~. Or, ce ~ ~e Ci~ Clerk October 26, 1988 ~s. Delia GiZIiam Loudon-Meirose Neighborhood 2011 ~oorman Road, N. W. Roanoke, Virginia 24017 Oear Ms. Gilliam: On Octaber I0, 1988, a duly advertised public hearing was held by the Roanoke City Council to consider the City Manager's request to amend the fiscal year 19~8-89 Community Development Block Grant Program and Budgets in order to provide funding for the following new progcams. (Please see attachment for detailed descriptions of each program.) Low Interest Loan Program to encourage rehabilitation of historic properties - $100,000.00 Technica~ Assistance To Owners/D~o_pers who desire to rehabilitate historic properties - $20,000.00 Required Matching _~_F~d_~s in order for the City to receive a grant from the state to help owners of rental properties make emergency repairs without increasing the rents of low income tenants to do so - $30,000.00 The City Manager requested that the public hearing be continued until the City Council meeting on Monday, November 14, 1988, in order to provide Council with ample time to study his request. As a part of the review of the City Manager's request, the Members of City Council instructed me to directly notify each neighborhood organization affiliated with the ~oanoke Neighborhood Partnership to insure that yo~t ~r'e aware of the City Manager's request to amend the fisc¢Z yea. 193,~-,~9 CDBG Program and Budget, and, thus, provide you witt~ ~a oppu~'t,lait.? ~,~ c~ment if you so desire. The City Council will continue its public hear. inj on the abo- vestated matter at its meeting oa ~foaday, ¥ovember 14, 1988, which meeting will be held in the City Council Chamber (215 Church Avenue, S. ry., fourth floor) at 7:30 p.m. If you plan to attend the meeting and make comments~ please let me kr~o~ by Thursday, November 10, 1988, if possible. You may a~so register to speak when you arrive for the ~,~eeting or you may send comments to me, in writing, if you are unable to' be present for the meeting~ Room 456 M~Jnicipai Building 215 C]~urch Avenue SW Roc~noke ',.~rg~nia 24011 (703) 981-2541 Page 2 October 26, 1988 If I may provide additiona~ information, or be of assistance any way, pIease do not hesitate to call on me. Sincerely, Enciosure Detailed descriptions pc: Mary F. Parker, CMC City Clerk of proposed programs The Honorable Noei C. Taylor, Mayor, and Members of the Roanoke City Councii Mr. W. Robert Herbert, City Manager Mr. Eari B. Reynoids, Jr., Assistant City Manager Mr. Wiiburn C. Dibiing, Jr., City Attorney Mr. Joei M. Schianger, Director of Finance Mr. John R. Mariles, Chief of Cor~nunity Planning Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. James B. McC~oskey, Chairman, Roanoke Neighborhood Partnership Steering Committee Ms. Barbara Dowdy, Neighborhood Pianner ATTACHMENT B Page 1 PROJECTS BEING RECOMMENDED FOR FUNDING Fiscal Year 1988-1989 Mid-Year Amendments 1. Emergency Home Repair Program Community Development Block Grant funds: Virginia Dept of Housing and Community Dev: Total project costs: $30,000 $10,414 $40,414 Funds will be used to provide limited repairs to rental units occupied by low-income tenants. These units will be identified via code enforcement inspections as being in severe need of repairs to avoid further deterioration and possible condemnation and vacation. The intention will be not to bring the unit up fully to code standards, which would be expensive and likely require subsidies or higher rents; rather, repairs will address only those items that threaten liveability. HOusing and Community Development (HCD) funds are limited to $500 per unit. CDBG funds will supplement these up to a total of $2,000 per unit. In return for this grant, the property owner agrees not to increase rents for one year. Project would operate city-wide. It is estimated 21 low-income households will benefit from the program. 2. Historic Building Loan Program CDBG Funds Requested Total Project Cost $100,000 $100,000 A revolving loan fund of $100,000 is proposed to provide a financial incentive for the rehabilitation of historic buildings in a H-l, Historic District. The program is intended to provide financial assistance for the preservation of properties that are either on, or eligible for, the National Register of Historic Places, or are of local historic significance. This assistance is needed in order to help offset'the economic costs associated with the initial investment required for the appropriate rehabilitation of historic structures. The loan program will serve as a tool for leveraging future economic investment and for preserving the significant architectural heritage of our community. This activity will be limited to deteriorated buildings in H- 1 zones in conservation areas and rehabilitation districts or on a spot basis outside those areas. Program guidelines including terms of loans, interest rate and length of loan will be presented to City Council for their review and approval prior to implementation of the program. This activity aids in the prevention and elimination of sluras and blight. ATTACHMENT B Page 2 3. Preservation Technical Assistance CDBG funds requested: Total project costs: $20,000 $20,000 Owners and developers of historic properties have a great need for technical assistance and guidance in their rehabilitation of older buildings. The level of need is beyond what City staff can provide in available time and resources. Assistance in the form of financial packaging, architectural and engineering design, tax act coordination, National Register nomination, regulatory guidance or other beneficial help can make the project successful. A contract with a qualified individual, organization or firm to provide services will assist the rehabilitation of historic structures by providing technical expertise in an expedient manner. NEIGHBORHOOD ORGANIZATIONS November 14, 1988 Public Hearing of Roanoke City Council CDBG Program and Budget Ms. Devra Battle Upper Loudon Crime Watch 1624 Loudon Avenue, N. W. Roanoke, Virginia 24017 Ms. Florence Hayes Grayson Avenue Beautification Council 1510 Grayson Avenue, N. W. Roanoke, Virginia 24017 Mr. Joseph Co Brown Thirland Road, Northwest Associates 3922 ThirIane Road, No W. Roanoke, Virginia 24019 Mr. George HeIIer Gainsboro Neighborhood DeveZopment Organization 304 Fairfax Avenue, N. W. Roanoke, Virginia 24016 Mr. Bob Crawford Mountain View Neighborhood Alliance 818 13th Street, S. W. Roanoke, Virginia 24016 Mr. Eugene M. Hooker WiIliamson Road Action Forum P. 0. Box 5064 Roanoke, Virginia 24012 Mr. Alfred Dowe Fairland Lake Civic Organization 2711Kirkland Drive, N. W. Roanoke, Virginia 24017 Ms. Mattie Johnson Villa Heights Crime Prevention 1710 Bennett Road, N. W. Roanoke, Virgznia 24017 Mr. Russ Ellis Greater Raleigh Court Civic League 1831 Arlington Road, S. W. Roanoke, Virginia 24015 Mr. HiIlary Lantz Southeast Action Forum 1022 Murray Avenue, S. E. Roanoke, Virginia 24013 Mr. David Firey Riverland Alert Neighbors 622 Arbutus Avenue, S. E. Roanoke, Virginia 24014 Page 2 Ms. Rosa MiZZer Northwest Neighborhood Improvement Counci~ 621 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Mr. Dan Frei Old Southwest, Inc. 1014 Third Street, S. W. Roanoke, Virginia 24016 Ms. DanieIle Rand Greater Deyer~e Neighborhood 3571Mudiick Road, S. W. Roanoke, Virginia 24018 Ms. DeZia GiZZiam Loudon-MeZrose Neighborhood 2011Moorman Road, N. W. Roanoke, Virginia 24017 Ms. Engna Rice Hurt Park Neighborhood A~iiance 11 - 14th Street, N. E. Roanoke, Virginia 24016 Mr. R. J. HaiZ Hamiiton-Kerns Neighborhood Forum 1226 Kerns Avenue, S. W. Roanoke, Virginia 24015 Mr. Roy N. Stoop Wildwood Civic League 723 Mecca Street, N. E. Roanoke, Virginia 24012 Mr. Charies Hancock Garden City Civic League 1610 Estates Road, S. E. Roanoke, Virginia 24016 Ms. Florine Thornhi~i Northwest Neighborhood Environmentai Organization 819 Centre Avenue, N. W. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE authorizing the filing of an amendment with the United States Department of Housing and Urban Development (HUD) of the 1988-89 Community Development Block Grant (CDBG) Statement of Objectives; authorizing the execution and filing of certain documents relating thereto; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City's 1988-89 CDBG Statement of Objectives is hereby amended in order to transfer funding in the amount of $150,000 from certain existing program income accounts to provide for certain new projects, as more particularly detailed in the City's Manager's report to Council dated October 10, 1988. 2. The City Manager or Assistant City Manager is hereby autho- rized to execute and file with the United States Department of Housing and Urban Development (HUD) documents reflecting the amendment authorized hereby, and to furnish HUD ~ith any additional information or assurances required in relation thereto. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke mes World-News 201 West Campbell Av~ue, ~ Bax ~49 ~ ROa~ke~'Vir ginia 24010-2491 (703) 981-3100 State of Virginia City of Roanoke Acknowledged before me this · [. Notary Publicl .~1/Commi;~ioa ~xpir~ STATE OF VIRGINIA CITY OF ROANOKE Affidavit to-wit: I , Robert F. Nay , an officer of TI~ES-WCRLD CORPORATION, which corporation is Publisher of the Roanoke Times & World-News, a daily Newspaper published in Roanoke, in the State of Virginia, do certify that the Annexed Notice was published in said Witness, this 6th day of 0ctober~ 1~88 Vi ce President/Director of Advertising NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY COUNCIL The Roanoke City Council will hold a public hearing on Monday, October 10, 1988, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor of the Municipal Building, in order to consider an amendment to the Fiscal Year 1988-1989 Community Development Block Grant budget and Statement of Objectives to the United States Department of Housing and Urban Development (HUD). On October 11, 1988, the City of Roanoke will submit to HUD an amendment to the City's statement of community development objectives for fiscal year July 1, 1988 through June 30, 1989. This amendment will not impact any current CDBG projects. It is proposed that city council allocate $150,000 of formerly undesignated program income to the following activities: 1. Emergency Home Repair Program - $30,000 of CDBG funds will match $10,414 from the Virginia Department of Housing and Community Development to provide limited repairs to rental property occupied by low-income tenants. The program will be administered by Total Action Against Poverty on a city-wide basis. 2. Historic Building Loan Program - $100,000 of CDBG funds to establish a revolving loan fund to provide financial assistance for the preservation of historic properties in the city's H-l, Historic Districts. Program to be administered by the Roanoke Redevelopment and Housing Authority in H-1 zoning areas. 3. Preservation Technical Assistance - $20,000 of CDBG funds to provide technical assistance and guidance to owners and developers of historic properties in the rehabilitation of those buildings. Program will apply to properties in the city's H-1 zoning areas. More details of the proposed activities are available in the City Clerk's Office, Room 456, or the Office of Grants Compliance, Room 362, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, phone 981-2141. Given under my hand this 2'Sth day of September, 1988. Mary F. Parker City Clerk Please publish in Friday, September 30, 1988 edition of the Roanoke Times & World News. Publish in display ad format, not legal ad. Bill: Office of Grants Compliance Room 362, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Attention: Marie Pontius 981-2141 Office af the Mayor October 10, 1988 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Sincere ly, Noel C. Taylor Mayor NCT:se P~om 452 Municipal Building 215 Church Avenue, 5.W. Roanoke, Virginia 2401 t (703) 981-2444 Office of the Council October 10, 1988 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session matter, pursuant to Section 2.1-344 (a) (1950), as amended. to discuss a personnel (1), Code of Virginia Sincerely, David A. Bowers Council Member DAB:se Room 456 Municipal Building 215 C~,urch Avenue, S.W. Roanoke, Virginia 2401 ~ (703) 981-254t Roanoke, Virginia October 10, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Membe~ of Council: Please reserve space on Monday'a agenda for an Executive Session to discuss use of real property for public purpose, pursuant to Section 2.1-344(a)(2), Code of Virginia (1950), as amended. Respectfully submitted, W. Robert Herbert City Manager WRH/a cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Finance Director 0-2 Oath or Affir q i6n °f Office Stat~ o] ¥i~'ginia, City o] Roanoke, W .wit: I, W~buAn C. DAb~ng, Jr. ., do solemnly swear (or ~d~rm) that will support the Constitution of the United States, and the Constitution of the State of Virginia, and that will faithfully and impartially discharge and perform all the duties incumbent upon me as City Attorney for the C~ty of Roanoke, for a term of two ye~s, beginning 0~o§er I, 1988, and ending September 30, 1990. according to the best of my ability. So help me God. Subscribed and sworu to before me, this .~0/~ ... day of ~ */~ °~a~ ~ .~-~-~_~~--~--- , ]~l~l~ty Clerk September 14, 1988 File #15-83 Mr. Witburn C. Dibling, City Attorney Roanoke, Virginia Dear Mr. Dibling: At a reffular meeting of the Council of the City of Roanoke held on Monday, September 12, 1988, you were reappointed as City Attorney, far a term of two years, beginning October i 1988 and ending September 30, 1990. ' ' Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke. Please return one copy of the Oath of Office to the undersigned by September 30, 1988. Sincerely,l,~_, ~'~/' ~~ Mary F. Parker, C~C City Clerk MFP: ra Enc. COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 12th day of September, 1988, WILBURN C. DIBLING, JR. was reappointed as City Attorney, for a term of two years, beginning October I, 1988, and ending September 30, 1990. Given under my hand and the Seal of the City of Roanoke this 14th day of September, 1988. City Clerk 0--2 ~ Oath or Affirmation of Office 8tat~ o] Virginia, Cit~ o! Roanoke, to .u~i~: I, . O~ ...... ?Oo:~fcti~ ., do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as according to the best of my ability, So help me God. ~ Subscribed and sworu to before me, this ~¢~_ ..... de Clerk Offi¢~ of ~e City Cler~ September 14, I988 F~le #15-1 ~r. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~r. Schlanger: At a regular meeting of the Council of the City of Roanoke held on Monday, September 12, 1988, you were reappointed as Director of Finance, for a term of two years, beginning October I 1988, and ending September 30, 1990. ' Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, Please return one copy of the Oath of Office to the undersigned by September 30, 1988. ~incere ly, Nary F. Parker, CMC City Clerk MFP: ra Eric. 24011 (703) 981-2541 COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wi t: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper o'f the records thereof, do hereby certify that at a regular meeting of Council held on the 12th day of September, 1988, JOEL M. SCHLANGER was reappointed as Director of Finance, for a term of two years~ beginning October 1, 1988, and ending September 30, 1990. Given under my hand and the Seal of the City of Roanoke this 14th day of September, 1988. City Clerk 0-2 :Oafh or Affirmation of Office ~$~tz ot Virginia, Cirri o] Roanoke, to .~t: aO ~ A , do solemnly ~wear (or affix) ~t I, ~' LL~7~:'~'' L. :~ I w~l sup~rt the Constitution of the Unit~ States, ~d the Constitution of the State of Virginia, and that I w~l faithfully and impa~ially discharge and perfo~ all the duties incumbent upon me aa according to the best of my ability. Subscribed and sworn to before me, this So help me God. Office or,he Ci~yCler~ September 14, 1988 File #15-250 Mr. William L. B~og~n Municipa~ Auditor Roanoke, Virginia Dear Mr. Brogan: At a regular meeting of the Council of the City of Roanoke held on Monday, Septembe~ 12, 1988, you were reappointed as Municipal Auditor, for a term of two years, beginning October i, 1958, and ending September 30, ~990. Enclosed you will find a certificate Oath or Affirmation of Office which Clerk of t~e Circuit Court of of your reappointment and an may be administered by the the City of Roanoke. Please return one copy of the Oath of Office to the undersigned by September 30, 1988. Sincerely, Mary F. Parker, CMC City Clerk ~FP:ra Enco Ro.~, :' 456 '~ ' Ib:~jl ~i;'iO~i~l~ '~1~ Church Aven~e SW Rc~no~e v~rq~ma 24011 (703) 98t-2541 COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 12th day of September, 1988, WILLIAM L. BROGAN was reappointed as Municipal Auditor, for a term of two years, beginning October 1, 1988, and ending September 30, Given under my hand and the Seal of the City 14th day of September, 1988. 1990. of Roanoke this City Clerk Oafh or ^ffirmafi°n of Office St~t~ o)~ l~irgin/~. Oi~l~ o] Roanoke, ~o .tlgt: I, i,~.I! 1:. ~a,~c.~ , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State o! Virginia, and that I will faithfully and impartially dlsebarge and perform all the duties incumbent upon me as according to the best of my ability. So help me God. J ~ -7~- ~% · Subscribed and to before ~~ ~;~uty Clerk Office o~ the City Clerk September 14, 1988 File #15-35 Ms. Mary F. Parker City Clerk Roanoke, Virginia Dear Ms. Parker: At a regular meeting of the Council of the City of Roanoke held on Monday, September 12, 1988, you were reappointed as City Cterk, for a term of two years, beginning October 1, 1988, and ending September 30, 1990. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal ~uilding prior to serving in the capacity to which you were reappointed. Sincerely, Deputy City Clerk SIfE': ra Enco COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 12th day of September, 1988, MARY F. PARKER was reappointed as City Clerk, for a term of two years, beginning October 1, 1988, and ending September 30, 1990. Given under rrry hand and the Seal of the City of Roanoke tills 14th day of September, 1988. Deputy City Clerk ..~ Pending Items Referral Date 7/10/78 8/12/85 2/23/87 6/22/87 8/10/87 6/20/88 7/11/88 from July 10, 1978, Referred To City Manager City Manager Regional Cable Television Committee Robert A. Garland William F. Clark Kit B. Kiser City Manager Regional Cable Television Cor~nittee City Manager through September 26, 1988. Item Recommendation No. 11 con- tained in the Mayor's 1978 State of the City Message. (Development of Mill Moun- tain - hotel.) Mayor's 1985 State of the City recorr~nendation No. I - establishment of a working relationship with the volunteer rescue squads and the Roanoke Historical Society for the purpose of establishing a museum and national headquarters for volunteer rescue squads in the City. Request of Cox Cable Roanoke for a renewal of their fran- chise agreement in order to simplify and clarify langu- age, make certain additions and deletions, and extend the term. Bids for 1987 Roof Replace- ment No. 2 - Roanoke .Regional Airport Terminal Building Roof Levels G and H. Mayor's 1987 State of the City Recommendation No. 1 development of a five-year strategic plan for the City of Roanoke. Communication advising of Cox Cable Roanoke's intent to seek renewal of the Cable Television Franchise in the City of Roanoke. Remarks of Mr. Lawrence M. Taylor regarding parking regulations in the City and more specifically in the downtown area. Pending Items Referral Date 7/25/88 8/8/88 from July 10, 1978, Referred To City Planning Commission City Manager 1989-90 Budget Study Roanoke Civic Center Commission City Manager Special Events Committee City Manager City Attorney through September 26, 1988. Item Recommendation of the Citi- zens' Advisory Committee on City-Wide Parks Study, that the sports complex area near Victory Stadium be named "Roanoke River Sports Complex." Mayor's 1988 State of the City recommendation No. 1 pursue a diversified economic development strategy invol- ving downtown, industrial areas, tourism and conven- tions and review the current City organizational structure manpower, and money available to market the City. Mayor's 1988 State of the City recommendation No. 2 establish a plan for increas- ing sporting events in the City. Mayor's 1988 State of the City recon~nendation No. 3 designation of the City of Roanoke as the premiere "Festival City" of Virginia, including development of a yearly calendar of public events and festival activi- ties. Mayor's 1988 State of the City recongnendation No. 4 - appointment of a Drug Abuse Task Force. Mayor's 1988 State of the City recorr~nendation No. 5 - encourage federal officials to ensure health care costs for AIDS patients and to pre- vent all forms of discrimina- tion against those who are stricken with this disease. -2- Pending Items from July 10, 1978, through September 26, 1988. Referral Date Referred To Item 8/8/88 Roanoke Regional Airport Commission Mayor's 1988 State of the City recon~nendation No. 6 establishment of a bronze statue at the new airport terminal facility in recogni- tion of Roanoke Valley's three World War II fighter City Manager's Follow- up Task Force on the Homeless Mayor's 1988 State of the City recorrgnendation No. 7 establishment of the City of Roanoke as a national example on how to care for and rehab- ilitate the homeless. 9/12/88 City Manager Concerns expressed by lessees of the Church Avenue parking garage with regard to parking fees, security and the overall condition of the parking garage. 9/12/88 City Manager Comments of Mr. Michael B. Smith, regarding the need for a storm drainage system on Edgelawn Avenue, N. W., to eliminate excessive water run-off. 9/26/88 Robert A. Garland Kit B. Kiser William F. Clark Bids for Williamson Road Storm Drain, Phase II, Contract IIC, Upper Segment, and Williamson Road West Sanitary Sewer. 9/26/88 City Manager City Attorney Communication from Council Member David A. Bowers with regard to the City hiring a lobbyist in the Washington, D.C., area to assist the City in discovering new funding sources which might be available. 9/26/88 City Manager City Attorney Complaint of Mr. William Jones, 2904 Bradley Street, N. E., regarding gasoline fumes emanating from a house next door to his residence; indecent exposure, and drink- ing in public. -3- Or, ce of ~e Ci~ Cie~ October 26, 1988 Mr. W. D. Carlson Finance Director Gardner-Denver Mining and Construction Company 1700 Blue Hills Drive, N. E. Roanoke, Virginia 24012-8601 Dear Mr. Carlson: Your communication requesting waiver of a late payment penalty for 1988 persona~ property taxes, was before the Council of the City of Roanoke at a regular meeting held on Monday, October 10, 1988o On motion, duly seconded and unanimously adopted, the request for waiver of the penalty was denied with regret. Sincerely, Mary F. Parker, CMC City Clerk MFP:sw pc: Mr. W. Robert Herbert, City Manager The Honorable Gordon E. Peters, City Treasurer Room 456 Municipal BuikJing 215 Church Avenue Sw Roanoke V]rg~ma 24011 (703) 98t-2541 GARDNER-DENVER MINING & CONSTRUCTION Ms. Nary Parker Clerk of the City of Roanok~ Room 456, Municipal Buildin~© 215 Church Avenue S. W. Roanoke, VA 24011 W. D. Carlson Director Finance & Administration September 26, 1988 Re: 1988 Personal Property Tax ~011313 Dear Ms. Parker: Our 1988 tax return was timely filed and indicated a liability of $153,682.00. In accordance with the City's procedures, a tax bill was to be sent from the City Office subsequent to our filing and would be due and payable on 3une 1, 1988. In past years, we have had no problem with this procedure. This year, our mail service picked up and signed for the tax bill on April 20, 1988. To date, we have not been able to locate the bill; it never was processed for payment. The receipt and processing of the bill is what we depended on to pay the tax bill. We became aware of the lack of documentation the first week of June and, immediately, on June 6, 1988, issued a check for payment of the taxes. Due to the fact that the check was 5 days late, the automatic ten per- cent penalty was assessed. I discussed this situation with the tax office and finally with Mr. Gordon Peters, and he suggested that we ap- proach you and your office relative to the penalties. Our operation did not intentionally pay the taxes late. Normally, our procedures would assure timely payments of liabilities, as our histori- cal records with the City indicate. It would be appreciated if you would review our file and advise whether the assessed penalties can be removed. In the future, we will document our liability based on the filed return in order to eliminate the potential of lost documents. Your time and consideration is appreciated. Respectfully, W. D. Carlson Director, Finance WDC:scp ce: Mr. G. E. Peters, Treasurer City of Roanoke P. O. Box 1451 Roanoke, Virginia 24007 1700 Blue Hills Drive, NE. Roanoke, Virginia 24012-8601 U.S.A {703) 343-1837 GORDON E. PETERS TREASURER DAVID C. ANDERSON ASST. TREASURER POST OFFICE BOX 145 ! ROANOKE, VIRGINIA 24007 (703) 981-2561 September 27, ~988 Mayor No~ C. Taylor, and Memb~ of Ci~y Council City of Roanoke Re: 1988 Personal Property Tax Bil~ No. 0H313 Gardner-Denver Dear Mayor Taylor, and Memb~ of C~ty Council: I ~ in receipt of ~a copy of a~ letter dated September 26, I~88, and ma~ed to ~. Mary Parker, City Clerk, ~n reg~d~ to the l~te pa~en~ penalty on the above Idsted tax ~ssessment, of $15,368.18. On April 19, 1988, the Tre~s~er!s Office d~d ma~l the above listed tax bi~l, originally in the ~ount of $153,68~.84, by cer~fied ma~l, to Gardner~Denver, and t~s certified receipt ~s signed on April 20. On June 6, the Treas~er's Office did receive and process a pa~ent of $153,682 for the Personal Property Tax, however, a I0% penalty had been app~ed for late payment after May 31, 1988. I advdsed Mr. C~Ison on June 8 and J~y 8 that I did not have the a~thori~y to give r~ief for penalties applied for late pa~me~, and in add~on, had expressed t~ s~e information by telephone; and I did tell Mr. Ca~tson by phone that prevlo~ request~ to Ci~y Council for r~ef of penalties had not been favorable, and if he wa~ed to p~sue the request that a w~en request wo~d need to be d~ected to Mary Parker, Cl~rk of the City of Roanoke. It ds unfortunate that thds situation h~ o~curred, however, in protecting the City's interest, the Treas~er's Office made the extra effort to certify Mayor Noel C. Taylor, and Members of Cdty Council September 27, 1988 Page 2 the tax bill for pa~ent prior to the May 31 dead. ne date. If you have f~ther quest~o~ p~tai~ng to th~ ma~ter, I wd~l be pleased to disc~s them with you. GEP/mvc ce: Mr. Joel M. Sch~anger, D~ec~or of Finance Mr, Wilb~n C. Dibling, Jr., City Attorney Or,ce of rh~ City Clerk October 12, 1988 File #60-467 Hr. Joel ~. Schla~ger Director of Finance Roanoke, Virginia Dear Ur. Schlanger: I ~m attaching copy of Ordinance No. 29331, amending and reor~ daining certain sections of the 1958-89 General and Grant Funds Appropriations, providing for the appropriation of $225,000.00 for the Vocational ~ducation Equipment grant; $11,625.00 for the Artist in Education program; $3,380.00 for the Magnet School irtists program; and $166,297.00 to fund vocational education teachers in the handicapped and disadvantaged programs, which Ordinance No. 29331 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 10, 2958. Sincerely, linty F. Parker, CMC City Clerk MFP: ra l~r. W. Robert Herbert, City lfanager Mr. ,lames M. Turner, Chairman, Roanoke City School ~oard, P. O. Bo~ 1020, Salem, Virginia 24153 Dr. Frank P. Tota, Superintendent of ~chools, P. O. Bo~ 13145, Roanoke, Virginia 24031 Mr. Richard L. ~elley, Executive for Business Rffairs and Clerk of the 9oard, P. O. Box 13105, Roanoke, Virginia 24031 Ra-'~ ~6 .,,c~,~IFJ ~id,,-;g £:Si.;urchA,,en~e SW Rc~r:¢~ke virg~ma24~i1 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of October, 1988. No. 29331. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General and Grant Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General and Grant Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund Appropriations Education Other Uses of Funds (1) ............................. Instruction (2-4) ................................... $57,165,259 560,478 42,353,638 Revenue Grants-in-Aid C6mmonwealth Education (5) ....................................... $49,601,313 27,833,312 Grant Fund Appropriations Education Vocational Education Equipment (6-9) Artist in Education (10-11) ......................... Magnet Schools Artists (12) ......................... $17,541,393 225,000 25,005 3,380 Revenue Education Vocational Education Equipment (13-14) .............. Artist in Education (15-16) ......................... Magnet Schools Artists (17) ......................... 1) Transfers to Grant Fund (001-060-6005-6999-0911) 2 Compensation of Teachers (001-060-6001-6143-0121) 3 Matching Funds (001-060-6001-6204-0588) 4 Vocational Teachers (001-060-6001-6143-0121) 5) Vocational Ed. Revenue (001-060-6000-0636) 6) Equipment - Marketing (035-060-6736-6333-0821) 7) Equipment - Health (035-060-6736-6334-0821) 8) Equipment - Home Econ. (035-060-6736-6335-0821) 9) Equipment - Technical (035-060-6736-6337-0821) 10) Contracted Artists (035-060-6811-6201-0381) 11) Instructional Supplies (035-060-6811-6201-0614) 12) Instructional Supplies (035-J60-6812-6201-0614) 13) State Revenue (035-060-6736-1100) 14) Local Match (035-060-6736-1101) 15) Local Match (035-060-6811-1101) 16) Fed. Revenue (035-060-6811-1102) 17) Fed. Revenue (035-060-6812-1102) $ 174,787 (169,787) ( 5,000) 166,297 166,297 27,492 107,516 35,500 54,492 7,620 -4,005 3,380 55,213 169,787 5,000 6,625 3,380 $17,541,393 225,000 25,005 3,380 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY OF ROANOKE, VA. . October 10, 1988 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger School Board Request for the Appropriation of Grant Funds I have reviewed the attached request to appropriate grant funding for the School Board. The Magnet School Artist grant funding and the vocational education funding for teachers are provided by 100% federal revenue. The Vocational Education Equipment grant and Artist in funds and the local Education grants are funded with federal and state require local matches totaling $174,787. Funding for matches is available in the Instruction category of the Education the General Fund in the following accounts: portion of Account Name and Number Compensation of Teachers (001-060-6001-6143-0121) Matching Funds (001-060-6001-6204-0588) Amount $169,787 5,000 $174,787 I recommend that you concur with this request of the School. Board. JMS/kp ~ttachment '~l Turner. Jr., Chairman Marilyn C. Curtis James M. Sallye T. Co~eman, Vice Chairman - Edwin R. Feinour Donald Bartol ' ~ V¢lma B. Seif Roanoke William White, Sr. Frank P. Tota, Superintendent Richard L. Kelley, Clerk of the Board City School Board P.O Box 13105, Roanoke, Virginia 24031 · 703-981-2381 September 28, 1988 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of September 27, 1988, the School Board respectfully requests City Council to appropriate funds to the following school accounts: Grant No. 6736- Grant No. 6811- Grant No. 6812- $225,000.00 for the Vocational Education Equipment grant to provide funding for vocational education equipment. Local match will be in the amount of $169,787.00. State vocational education equipment matching funds will be provided on a reimbursement basis. $11,625.00 for the Artist in Education program to provide funds for the enhancement of the district's arts program by bringing experts into the schools for student workshops. Additional federal funds for the program in the amount of $6,625.00 have been provided, with local match in the amount of $5,000.00. $3,380.00 for the Magnet School Artists program to provide funds for the enhancement of the Magnet: School's art program. Funding for the program has been provided from the federal government. The School Board further requests fund vocational education teachers in programs. Funding has been provided Act. rg cc: the appropriation of $166,297.00 to the handicapped and disadvantaged in federal revenue from the Perkins Sincerely, Richard L. Kelle Clerk of the Board and Executive for Business Affairs Mr. James M. Turner, Jr. Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. Joel M. Schlanger (with accounting details) Excellence in Education ROANOKE CITY SCgOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Vocational Education Equipment 88-89' 6736 035-060-6736-6333-0821 035-060-6736-6334-0821 035-060-6736-6335-0821 035-060-6736-6337-0821 Appropriation Unit Z7T Equipment - Marketing 'Equipment - Health Occupations Equipment - Home Economics Equipment - Technology 27,492.00 107,516.00 35,500.00 54,492.00 225,000.00 035-060-6736-1100 O35-060-6736-1101 State Grant Receipts Local Match 55,213.O0 169,787.O~ 225,000.00 The local match funding for the Vocational Education Equipment grant has been made available as a result of the receipt of Perkins Act monies for funding vocational education teachers. Local match in the amount of $169,787 rill be transferred from account 001-060-6001-6143-0121. State vocational education', equipment matching funds viii be provided on a reimbursement basis. The program viii end June 30, 1989. This capital outlay requirement is outlined on page 27 of the Board's Five-Year Capital Improvement Plan. September 27, 1988 RO~OKE CITY SCHOOl. BOARD Roanoke, Virginia APPROPRIATION REQUEST Artist in Education 1988-89 6811 035-060-6811-6201-0381 035-060-6811-6201-0614 Appropriation Unit ZSg Contracted Artists Instructional Supplies $ 7,620.00 4,005.00 $ 11,625.00 035-060-6811-1101 035-060-6811-1102 Local Match Federal Grant Receipts 5,000.00 6,625.00 11,625J00 The Artist in Education program provides funds for the enhancement of the district's arts program by bringing experts into the schools for student workshops. Additional federal funds for the program in the amount of $6,625 have been provided, with the balance of $5,000 local match to be taken from account number 001-060-6001-6204-0588. The program will end June 30, 1989. September 27, 1988 ROANOKE CITY SCROOL BOARD Roanoke, Virginia APPROPRIATION Ri,~UEST Nagnet School Artists 1988-89 6812 035-060-6812-6201-0614 Appropriation Unit ZSF Instructional Supplies $ __3 e380. O0 035-060-6812-1102 Federal Grant Receipts __3,380.00 The Magnet School Artists program provides funds for the enhancement of the Magnet School's arts program. Federal funding for the program has been transmitted. The program will end June 30, 1989. September 27, 1988 ROANOKE CITY SCHOOL BOARD Roanoke, Virqinia APPROPRIATION REQUEST Vocational Teachers 001-060-6001-6143-0121 Appropriation Unit ZA1 Vocational Teachers $ 166,297.00 001-060-6000-0636 Vocational Education Revenue $ 166,297.00 Federal Revenue from the Perkins Act will be used to fund vocational education teachers in the handicapped and disadvantaged programs. The non-recurring, grant is for the period September 1, 1988 through June 30, 1989. September 27, 1988 Office of the CJ~ Cler~ October 11, 1988 File #467 Mr. James M. Turner, Jr., Roanoke City School Board P. 0. Box 1020 Salem, Virginia 24153 Chairman Dear Mr. Turner: I am enclosing copy of Resolution No. 29332 authorizing execution of a Memorandum of Agreement between the City and the Virginia Department of Education to provide for participation in the Governor's Educational Technology Initiative Procurement and Financing Program, which Resolution No. 29332 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 10, 1988. ~,. ~. ~Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Dr. Frank P. Tota, Superintendent of Schools, P. O. Box 13145, Roanoke, Virginia 24031 ~ Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031 Mr. Wilburn Co Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance IN THE COUNCIL OF THE CITY OF The 10th day of October, 1988. No. 29332. ROANOKE, VIRGINIA, A RESOLUTION authorizing execution of a Memorandum of Agreement between the City and the Virginia Department of Education to pro- vide for participation in the Governor's Educational Technology Initiative Procurement and Financing Program. WHEREAS, this Council recognizes the need to expand the learn- ing experiences now available through technology to students in the Roanoke City School Division; and WHEREAS, the School Board of the City is eligible for approxi- mately $159,600 in subsidized technological equipment through the Governor's Educational Technology Initiative ProcuPement and Financing Program; and WHEREAS, the Governor's Educational Technology Initative Pro- curement and Financing Program provides a vehicle for the purchase and financing of microcomputers, satellite receivers and associated equipment at a substantial savings to participating localities; and WHEREAS, the School Board has requested the approval to participate in this program. THEREFORE BE IT RESOLVED, by 'Roanoke that: of Council the Council for the City of 1. The Council does hereby authorize the Superintendent of Schools and any other.appropriate official to sign the Memorandum of Agreement between the City and the Department of Education authorizing participation in the Governor,s Educational Technology Initiative Procurement and Financing Program for the purchase and financing of approximately $159,600 of subsidy eligible equipment; and 2. The Superintendent of Schools is hereby authorized to transmit the Memorandum of Agreement to the Department of Education on behalf of the Roanoke City Council and Roanoke City School Board. ATTEST: City Clerk. '~1 Turner, Jr.. Chairman James M. 5allye T. Coleman. Vice Chairman Donald Bartol Roanoke ,, City School Board P.O I~ox 1.~105, Floanoke, Virginia ~4031 Marilyn C Curtis ~ R. Feinour William White, Sr. Frank P. Tota, Superintendent Richard L Kelley. Clerk of the Beard September 28, 1988 The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The Roanoke City School Board requests that Roanoke City Council authorize participation in the Governor's Educational Technology Initiative Program. This program would provide approximately $159,600 worth of computer equipment to the City Schools with the purchase financed by bonds issued to the Virginia Public School Authority. The General Assembly has appropriated funds to pay the debt service on these five-year bonds for FY89-90 and is committed to paying the debt service on the remaining four years. There is the remote possibility that the General Assembly would not appropriate debt service funds for the remaining four years, and then the Roanoke City Schools would have to assume approximately $40,000 in debt service starting in FY90-91. The Roanoke City Schools would like to take advantage of this opportunity to obtain additional school computer equipment at no cost to the school division. Consequently, the Roanoke City School Board asks that Roanoke City Council adopt the enclosed Resolution authorizing the Superintendent of Schools to enter into a memorandum of agreement with the state to provide for our participation in the Educational Technology Initiative Program. S i n c~e~e~y,,~ ,~ Clerk of the Board and Executive for Business Affairs rg Eric. CC: Mr. James M. Turner, Jr. Dr. Frank P. Tota Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. Joel M. Schlanger Excellence in Education CITY COUNCIL RESOLUTION WHEREAS, the Roanoke City Council recognizes the need to expand the learning experiences now available through technology to students in the Roanoke City School Division; and WHEREAS, the Roanoke City School Board is eligible for approximately $159,600 in subsidized technological equipment through the Governor's Educational Technology Initiative Procurement and Financing Program; and WHEREAS, the Governor's Educational Technology Initiative Procurement and Financing Program provides a vehicle for the purchase and financing of microcomputers, satellite receivers and associated equipment at a substantial savings to participating localities; and WHEREAS, the Roanoke City School Board has requested the approval of Roanoke City Council to participate in this program. THEREFORE BE IT RESOLVED, by the Roanoke City Council that it does hereby authorize the Superintendent of Schools to sign the Memorandum of Agreement between the City and the Department of Education authorizing participation in the Governor's Educational Technology Initiative Procurement and Financing Program for the purchase and financing of approximately $159,600 of subsidy eligible equipment; and BE IT FURTHER RESOLVED, that the Superintendent of Schools is hereby authorized to transmit the Letter of Agreement to the Department of Education on behalf of the Roanoke City Council and Roanoke City School Board. Noel C. Taylor Mayor Mary F. Parker City Clerk Office of the City Cle~ October 12, 1988 File #70-236 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~r. Schlanger: I am at ~ching copy of Ordinance No. 29333, amending and reor- daining certain -sections of the 1988-89 Grant Fund Appropriations, providing for the appropriation of $85,835.00, in connection with acceptance of a Hazardous Materials Regional Response Team Grant, which Ordinance No. 29333 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, October 10, 1988. ~'~" F~. Park'er' Mary CMC City Clerk MFP: ra Enc. pc Mr. W. Robert Herbert, City Manager Mr. Georje C. Snead, Jr., Director of Admiaistration Public Safety Mr. Warren E. Trent, Manager, Emergency Services Mr. Billy N. Akers, Acting Fire Chief and IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of October, 1988. No. 29333. AN ORDINANCE to amend and reordain certain 1988-89 Grant Fund Appropriations, and emergency. VIRGINIA, sections of the providing -for an WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Grant Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Safety Hazardous Materials Response Team $ 464,247 85,835 Revenue Public Safety Hazardous Materials Response Team (2) ............ 1) Other Equipment (035-050-3220-9015) $85,835 2) State Revenue (035-035-1234-7067) 85,835 $ 464,247 85,835 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia October 10, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Department of Emergency Services Hazardous Materials Regional Response Team Grant I. BACKGROUND June 6~ 1988, the Office of Emergency Services submitted a report to City Council recommending that the City enter into an agreement with the Virginia Department of Emergency Services for the City to provide, along with Roanoke County and the City of Salem, a Level III Regional Response Team. City Council concurred with reco~endation and authorized City Manager to enter an agreement to participate in a Level III Regional Response Team. July 1, 1988, the City Manager and the State Coordinator of Emergency Services entered into this agreement which is effective until June 30~ 1991 unless terminated upon thirty (30) days notice by either party. Do AccordinK to the executed agreement, the City of Roanoke, as well as all localities who participate in a regional response team will receive "pass-through funding" to assist with the purchase of equipment to be used by the Regional Hazardous Materials Response Team. Pass-throu~h fundinK totallinK $85,835.00 has been received by the City of Roanoke as of this report and deposited in Revenue Account R035-1234-7067; i.e., FY 87/88 $43,002.00 and FY 88/89 $42,833.00. II. CURRENT SITUATION Additional funds in the amount of approximately $20t000 will be received during FY 89/90 for this grant to purchase the necessary equipment needed to provide Level III response. The City of Roanoke~ Roanoke County and the City of Salem will coordinate purchase of equipment for the Hazardous Materials Regional Response Team in order to avoid duplication of expensive equipment and allow for compatibility of equipment purchased. III. ISSUES A. Funding B. Equipment C. Public Safety IV. ALTERNATIVES ao City Council accept the Hazardous Materials Regional Response Team Grant in the amount of $85t835.00 for the purpose of providing funds for purchase of specialized equipment for the Hazardous Materials Regional Response Team. Funding in the amount of $85,835.00 will be utilized to maintain a Level III Hazardous Materials Response Team in the City of Roanoke and participate in the Regional Response Team. Equipment - Necessary specialized equipment needed by the Hazardous Materials Team will be purchased. Public Safety - Level III Regional Response Team improves public safety and concept could not be implemented without State funds. City Council do not accept the Hazardous Materia]n Regional Response Team Grant in the amount of $85,835.00 to purchase specialized equipment for the Hazardous Materials Regional Response Team. Funding in the amount of $85t835.00 will be returned to the Treasurer, State Department of Emergency Services and request that future funding not be sent. Equipment - Necessary equipment will not be purchased for response to Level III hazardous materials incidents. 3. Public Safety would not be improved. V. RECOMMENDATION City Council approve "Alternative A" and accept the Hazardous Materials Regional Response Team Grant in the amount of $85,835.00. B. City Council appropriate $85~835.00 in an account to be established in the Grant Fund by the Director of Finance. /hw CC: Respectfully submitted, W. Robert Herbert City Manager Director of Finance City Attorney Director, Administration and Public Safety Manager of Emergency Services Fire Chief C~ce of the Cir';,' Clerk October 12, 1988 File ~114-24A Mr. W. Robert ~erbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 29334, amending and reor- daining §§12-3, Technical services division generally; 12-16; Adopted; !2-17, Definitions; 12-18, Amendments; 12-19, Enfor'ce--ment; and 20-74, Parking, stopping or standing ~n a fire lane, of the Code of the City of Roanoke (1979), as amended, by adopting as the Fire Prevention Code of the City of Roanoke, the Virjinia Statewide Fire Prevention Code with appropriate amend- ments and providing penalties for violations of said Fire Prevention Code, which Ordinance No. 29334 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 10, 1988. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East ~ain Street; Salem, Virginia 24153 The Honorable Jack B. Coulter, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Roy B. Willett, Judge, Circuit Court The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. 1016, Salem, Virginia 24153 The Honorable Philip Trompete,, Chief Judge, Juvenile and Domestic Relations Distr~ct Court The Honorable Fred ~. Hoback, ,ir., Judge, Juvenile and Domestic Relations District Court Roa ¢56 ,/~: ,,,:,~,~l 0 ~i3,,,~ ~I~ (i', ~ch A',,en~e SW R~,~,,o~e ,~,rg,ma 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of October, 1988. No. 29334. AN ORDINANCE amending and reordaining ~§12-3, Technical ser- vices division generally; 12-16, Adopted; 12-17, Definitions; 12-18, Amendments; 12-19, Enforcement; and 20-74, Parking, stopping or standing in a fire lane, of the Code of the City of Roanoke (1979), as amended, by adopting as the Fire Prevention Code of the City of Roanoke, the Virginia Statewide Fire Preven- tion Code with appropriate amendments and providing penalties for violations of said.Fire Prevention Code; and providing for an emergency. BE IT ORDAINED by the Council follows: 1. Sections 12-3, Technical of the City of Roanoke as services division generally; 12-16, Adopted; 12-17, Definitions; 12-18 Amendments; 12-19, Enforcement; and 20-74, Parking, stopping or standing in a fire lane of the Code of the City of Roanoke (1979), as amended, are amended and reordained to read and provide as follows: §12-3. Technical services division generally. The Technical Services Division of the Fire Department, which has heretofore been established, shall continue to be operated under the supervision of the Chief of the Fire Department. It shall be empowered to enforce all ordinances of the City dealing with the pro- 'tection of life and property from fire and explosion and the safe escape therefrom, and the handling, storage and use of all dangerous or combustible materials. As pro- vided in Section 27-95 of the Code of Virginia, the minimum standards established shall be not less than, and shall include, but shall not be limited to, regula- tions as prescribed by the Statewide Fire Prevention Code Act. Such division shall have such other powers and duties as may be conferred or imposed from time to time by ordinance or by the Fire Chief or City Manager. S12-16. Adopted. Pursuant to the provisions of Section 27-97, of the Code of Virginia (1950), as amended, the City hereby adopts and shall enforce the Virginia Statewide Fire Prevention Code as written with amendments. This Statewide Fire Prevention Code was adopted by the State Board of Housing and Community Development and said Board promulgated certain regulations and procedures to accomplish the adoption and enforcement of this Code. The Virginia Statewide Fire Prevention Code is incor- porated herein by reference as fully as if set out at length herein. The regulations set forth in the Virginia Statewide Fire Prevention Code and the regula- tions set forth herein shall be known as the Roanoke City Fire Prevention Code. §12-17. Definitions. Wherever the word "jurisdiction" is used in the Fire Prevention Code adopted by this article, it shall be held to mean the City of Roanoke. Wherever the term "legal representative" is used in such code, it shall mean the City Attorney for the City of Roanoke. ~12-18. Amendments. The Fire Prevention Code adopted by this article is hereby amended as set out in the following paragraphs of this section. Unless indicated to the contrary, section or article numbers appearing in this section refer to such numbers as they appear in such Fire Prevention Code. "Fl02.1 Enforcement Officer: The enforcement officer shall be the Deputy Chief of Techni- cal Services (Chief Fire Marshal) or his assistants." "Fi02.11 Investigation of fires: The fire official shall investigate, or cause to be investigated, every fire or explosion OCCUr- ring within the jurisdiction that is of a suspicious nature or which involves the loss of life or serious injury or causes destruc- tion or damage to property. Such investiga- tion shall be initiated at a time deemed commensurate to the seriousness of such fire or explosion. If it appears that such an occurrence is of a suspicious nature, the fire official shall take charge immediately of the physical evidence, and in order to preserve any physical evidence relating to the cause or origin of such fire or explosion, take means to prevent access by any person or persons to such building, structure or premises until such evidence has been properly processed. The fire official shall notify such persons designated by law to pursue investigations into such matters and shall further cooperate with such authorities in the collection of evidence and prosecution of the case and shall pursue the'investigation to its conclusion." "F-lO6.10.Penalty for violations generally: Any person, firm or corporation violating any of the provisions of this Code, except for ~F-313.4, or failing to comply with any order issued pursuant to any section thereof, shall be guilty of a Class 1 misdemeanor. Each day that a violation continues, after a service of notice as provided for in this Code, shall be deemed a separate offense." "F-106.10.1 Penalty for violations of §F-313.4: Any person or firm violating the provisions of §F-313.4 shall be guilty of a traffic infrac- tion, as provided in ~20-74 of the Code of the City of Roanoke, and shall be subject to the penalties set out in~20-89 of the Code of the City of Roanoke." "F-313.1 Designation: The fire official shall designate fire lanes on public streets and. within private parking lots open to the public designed to accommodate fifty (50) or more vehicles, where necessary for the purpose of preventing parking in front of or adjacent to fire hydrants and fire department connections, and to insure access to buildings and struc- tures for fireflghting and rescue apparatus." "F-313.4 Illegal use: It shall be unlawful for any person to park, stop or stand a vehicle in or otherwise obstruct such designated and marked area." "F-313.5 Presumption in prosecution: In any prosecution under this section, proof that the vehicle described in the complaint, summons or warrant was parked in violation of this sec- tion, together with proof that the defendant was, at the time of such parking, the registered owner of the vehicle, shall consti- tute in evidence a prima facie presumption that such registered owner of the vehicle was the person who parked the vehicle at the place where and for the time during which such violation occurred." "F-313.6 Impoundment of vehicle: In addition, the vehicle parked in violation of this sec- tion may be impounded by the police department and held until the penalty provided and the towing and storage charges incurred are paid." "F-313.7 Enforcement: This section shall be enforced by the fire marshal and his staff and the police department." "F-317.5. Cooking Devices: No charcoal cooker, brazier, hi~achi or grill or any gasoline or other flammable liquid or liquefied petroleum gas fired stove or similar device shall be ignited or used on the balconies of any apart- ment building or similar occupancy which are constructed of combustible materials. The management of such occupancies shall notify its tenants in writing of this Code require- ment at the time the tenant initially occupies the apartment and from time to time as necessary to insure compliance." "F-1400.0, General, is amended by adding a new subsection thereto reading as follows: "F-1400.2.1 Fumigant operator's permit: No person shall''engage in the fumigation business without first securing a fumigant operator's permit from the fire official. An applicant shall be required to appear in person before the fire official for such questioning as will show the training, experience, qualifications, character and reputation of the applicant in regard to the use of fumigants and regulations governing said use. The applicant must show knowledge of the properties of the fumigants he wishes to use and shall be familiar with proper first-aid measures to be used in case of emergencies. Permits may be refused or may be revoked after a proper hearing should the fire official determine that such action is necessary for the protection of public health and safety." $12-19. Enforcement. The Fire Prevention Code adopted by this article shall be enforced by the Technical Services Division of the Fire Department. The Chief of the Fire Department shall assign or detail such members of the department as inspectors or other assistants as he may deem necessary in administering and enforcing the provisions of such Code. $20-74. Parking, stopping or standing in a fire lana. No person shall park, stop or stand a vehicle in or otherwise obstruct a fire lane designated and marked by the fire marshal in accordance with $F-313.1, et seq., of the Fire Prevention Code of the City of Roanoke. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. Attest: City Clerk. Roanoke, Virgin~ia ~?!: :' October 10, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Enforcement and Amendments to the Virginia Statewide Fire Prevention Code Background: A. July 1, 1980 City Council adopted the BOCA Basic Fire Prevention Code and amendments. 1978 City enforcement activities are currently being conducted under the 1978 BOCA Basic Fire Pre- vention Code which was superseded on March 1, 1988 due to adoption of the Virginia Statewide Fire Prevention Code. 2. Enforcement actions are concentrated in the following areas: a) Ail businesses b) Ail places of assembly c) Ail institutions d) All occupancies with exception of individual dwelling units March 1, 1988 - The Virginia Statewide Fire Preven- tion Code became effective. The Virginia Statewide Fire Prevention Code is a mandatory statewide set of regulations that must be complied with for the pro- tection of life and property from the hazards of fire or explosion. The Virginia Statewide Fire Pre- vention Code supersedes all fire prevention regula- tions heretofore adopted by local governments. Local governments are empowered to adopt more restrictive regulations if they do not effect the manner of construction or materials to be used. If local governments elect not to enforce the Statewide Fire Prevention Code, enforcement rights would be relinquished to the office of the State Fire Mar- shal. II. Issues: A. Public Safety B. Mandate Members · Subject: Page 2 of Council Enforcement & Amendments Virginia Statewide Building Code III. IV. Alternatives: Adopt Virginia Statewide Fire Prevention Code as local Fire Prevention Code and authorize local en- forcement of the code with amendments through the local Fire Marshal as provided in Section F-102.1 of the Virginia Statewide Fire Prevention Code. Public Safety - is the primary objective of the Statewide Fire Prevention Code to protect the safety of our citizens. Mandate - statewide regulations must be en- forced to be in compliance with State law. Local enforcement would be authorized. Do not adopt the Virginia Statewide Fire Preven- tion Code and do not authorize local enforcement. 1. Public Safety - would be compromised due to lack of manpower at State level. Mandate - statewide regulations would be en- forced by the State Fire Marshal (Richmond) relinquishing local enforcement rights to the State. Recommendation ae City Council concur with Alternative "A" authoriz- ing local enforcement of the Virginia Statewide Fire Prevention Code through the Local Fire Marshal, and amending the City Code and to adopt the Virginia Statewide Fire Prevention Code as the City's Fire Prevention Code with modifications as set forth in the attached ordinance. :W CC: Respectfully Submitted, W. Robert Herbert City Manager Wilburn C. Dibling, City Attorney Joel Schlanger, Director of Finance George C. Snead, Director of Administration & Public Safety Billy N. Akers, Acting Fire Chief Attachment Chapter 12 Fire Prevention and Protection No Change 12-1 No Change 12-2 Change - 12-3 Amended and reenacted as follows: Technical Services Division Generally No Change 12-4 Reserved - No Change 12-5 thru 12-15 Article 11 - Fire Prevention Code 12-16 Hereby amended and re-enacted as follows. Pursuant to the provisions of Section of the Code of Virginia, as Amended, Roanoke City shall enforce the Virginia Statewide Fire Prevention Code as written with amendments. This Statewide Fire Prevention Code was adopted by the State Board of Housing and Community Development and said Board promulgated certain regulations and procedures to accomplish the adoption and enforcement of this code. The Virginia Statewide Fire Prevention Code is incorporated herein by reference as fully as if set out at length herein. The regulations set forth herein shall be known as the Roanoke City Fire Prevention Code. Change 12-16 Adopted to Section F-100.3 Adoption: VA Statewide Fire Prevention Code. Section 12-17 - Definitions amended and reenacted as follows: Change - municipality to jurisdiction. Change "Corporation Counsel" to legal representative. (language change) Section 12-18 - Amendments The fire prevention code adopted by this article is hereby amended as set out in the following paragraphs of this section. Unless indicated to the contrary, section or article numbers appearing in this section refer to such numbers as they appear in such fire prevention code. Section F-100.1 is amended to read as follows: F-100.1 Title - No Change. Add: F-102.1 - Enforcement Officer. The enforcement officer shall be the Deputy Chief of Technical Services (Chief Fire Marshal) and or his assistants. Renumber - F-102.3 - Investigation of fires: to F-102.11 and keep same language. Delete F-105.5 Delete F-105.5.1 Delete F-106.2 Delete - F-301.0 Delete - F-311.0 Delete - F-311.2 Delete - F-311.3 Renumber/Reenact - F-311.3 - Illegal use to F-313.4 (Same language) (NOTE: Fire lanes Sections see ordinance #25646) Renumber/Reenact - F-311.4 - Presumption in prosecution to F-313.5 (Same language) Renumber/Reenact - 311.5 - Impoundment of vehicle to F-313.6 (Same language) Renumber/Reenact - F-311.6 - Enforcement to F-316.7 (Same Language. Renumber/Reenact - F-312.0 - Cooking Devices to F-317.5 (Same language) Renumber/Reenact - F-312.1 - General to F-317.5.1 (Same language) Renumber/Reenact - F-1200.0 - Change to F-1400.0. Renumber/Reenact - F-1200.2.1 Fumigant Operator's Permit change to F-1400.2.1 (Same language) Delete - F-2700.2 Delete - F-2700.3 Delete - F-2708.1 Delete - F-2708.6 Delete - F-2900.2 Delete - F-2900.2.1 Delete - F-2900.3 Delete - F-2900.4 Delete - F-2900.4.1 Delete - 3100.2 Reenact/Change Language - Section 12-19 Enforcement - change language by removing the Bureau of Fire Prevention and rewrite in the Technical Services Division. (Note: Ail deleted sections are covered in VA Statewide Fire Prevention Cede or are no longer needed.) COMMI ~EE OF ROANOKE CITY COUNCIL MINUTES OF THE AUDIT ~ ~ ~ ~i ~ September 26, 1988 4:30 - 5:30 p.m. Members Present: Others Present: D. A. Bowers, B. T. Fitzpatrick, H. E. Musser, No C. Taylor, J. O. Trout W. L. Brogan, W. R. Herbert, J. M. Schlanger, W. C. Dibling, K. F. Mundy 1. Invocation by D. A. Bowers. 2. Received and filed the Annual Report of the Audit Committee of Roanoke City Council for fiscal year ended June 30, 1988. 3. Received and filed the Annual Report from the Municipal Auditor for year ended June 30, 1988. Approved the recommended procedures and format to be used in obtaining a new four-year audit contract. Appointed the following Selection Committee to perform the functions stated in the approved R.F.P: Howard Musser Jesse Hall Barry Key William Brogan Held an Executive Session to discuss a personnel matter, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. -D-avid A. Bowers, Chairman Office of ~he City Cle~ October 12, 1988 File #79 Mr. W. Robert Herbert City ~fanager Roanoke, Virginia Dear ~r. Herbert: I am attaching copy of Ordinance ~o. 29306, amending §32-97, Amount of exemption, of Division 5, Exemption of Certain Rehabilitated Property, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, in order to expand the City's tax abatement program for certain qualified properties in designated historic districts; which Ordinance No. 29306 was adopted by the Council of the City of Roanoke on first reading on Monday, September 26, 1988, also adopted by the Council on second reading on Monday, October 10, 1988, and will take effect on January 1, 1989. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Eric, pc: The tionorable Kenneth E. Trabue, Chief Judge, Circuit Court, ' 305 East Main Street, Salem, Virginia 24153 The Honorable Jack B. Coulter, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Roy B. Willett, Judge, Circuit Court The Honorable G. O. Clemens, Judge, Circuit Court, P. O, 10J6, Salem, Virginia 24153 The Honorable Philip Trompeter, Chief Judge, Juvenile and Oomestic Relations District Court The Honorable ~red L. Hoback, Jr., Judge, Juvenile and Domestic Relations DJ. strict Court ~ ' , L? ,roi:, Aven~e ~ '4.,' F,~,:,a, ,~;~,e ,,~rq~n,a 24011 (703) 981-2.541 Ro,-~ r', 456 Mr. W. Robert Herbert October 12, 1988 Page 2 pc: The Honorable Edward S. ~idd. Jr., Chief Judge, General District Court The Honorable Jdlian H. Raney, Jr., Judge, General District Court The Honorable Diane M. Strickland, Judge, General District Court Miss Patsy Testerman, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albri~ht, Clerk, General District Court Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Donald S. Caldwell, Commonwealth's Attorney Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 ~ir. Bobby D. Casey, Office of the Magistrate, P. O. Box 15867, Roanoke, Virginia 24037 Ms. Clayne M. Calhoun, Law Librarian Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Mr. W. L. Whitwell, Chairman, Architectural Review Board, 1255 ~effield Street, N. W., Roanoke, Virginia 24019 Ms. Evelyn S. Gunter, Secretary, Architectural Review Board Mr. Jerome S. Howard, Commissioner of Revenue Mr. Gordon E. Peters, City Treasurer Mr. Von W. Moody, III, Director of Real Estate Valuation Mr. William F. Clark, Director of Public Works Mr. Ronald R. Miller, Building Commissioner/Zoning Administrator Mr. John R. Marlles-, Chief of Community Planning. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of October, 1988. No. 29306. AN ORDINANCE amending $32-97, Amount of exemption, of Division 5, Exemption of Certain Rehabilitated Property, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, in order to expand the City's tax abatement program for certain qualified properties in designated historic districts; and providing for an effective date. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 32-97, Amount of exemption, of Division 5, Exemption of Certain Rehabilitated Property, of. Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, be and it is hereby amended to read and provide as follows: ~32-97. Amount of exemption. The amount of the exemption from real property taxation provided for by this division shall be an amount equal to the difference in the appraised value of the qualifying structure immediately before reha- bilitation and immediately after rehabilitation as determined by the director of real estate valuation. This amount only, on a fixed basis, shall constitute the exemption, notwithstanding subsequent assessment or reassessment. The exemption resulting from sub- stantial rehabilitation of a qualifying structure shall commence on July 1st of the tax year following completion of the rehabilitation and shall run with the real estate for a period of five (5) years, and only one exemption under this division may be appli- cable to any structure at any point in time. If the qualifying structure has been designated with either H-i, Historic District, or H-2, Neighborhood Preser- vation District, zoning overlay designations, then the exemption shall run with the real estate for a period of ten (10) years. This ordinance shall take effect on January 1, 1989. ATTEST: City Clerk. Roanoke, Virginia Sept,~mber 26, 1988 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Preservation Incentives - Progress Report I. Back~round: Plannin8 staff has investigated s~ccessful preservation approaches and strategies used by cities across the country. Staff research indicates that the most successful programs employ a balanced preservation strategy. City's existin8 preservation approach emphasizes a regulatory approach to historic preservation. Recent events in Roanoke including the demolition of the Queen Anne house on Washington Avenue and the Keagy house on Lee Highway and the threatened demolition of Huntingdon and the Trinkle buildings have demonstrated the vulnerability of the City's historic resources to economic pressures and other outside forces. II. Current Situation: City Manager recommended alternative program activities, outlined in the attached summary, which would complement the City's existing preservation efforts and provide a more proactive approach to preserving the City's historic resources. .City Council, at its September 12, 1988, meeting authorized the City Manager to proceed with implementation of the recommended preservation incentives and to report progress on September 26, 1988. .City staff has made the following progress with respect to the indicated major preservation program activities: Expansion of the City's existin~ tax abatement program for qualified residential, commercial, and industrial properties in all designated H-1 and H-2, historic districts from five years to ten years as permitted by State Code to be effective January 1, 1989 Recommended Council Action: Authorize the City Attorney to prepare the appropriate ordinance to extend the tax abatement program from 5 to 10 years, effective January 1, 1989, for consideration at Council's October 10, 1988, meeting. Establishment of a City-sponsored, low-interest loan program to provide an incentive for private revitalization efforts in designated historic districts. Program details are being finalized. Recom~ended Council Action: City Council is requested to authorize the scheduling of public hearings on October 10, 1988, to consider amendment of the City's existing contract with the Roanoke Redevelopment and Housing Authority to allow for the Authority's administration of the loan program and amendment of the Community Development Block Grant (CDBG) program's Statement of Objectives and Budget to permit funding of this preservation activity. Encourage the establishment of a privately-financed, low interest loan program. Discussions have been initiated with the Roanoke Valley Preservation Foundation regarding its involvement in such a program. Participation of local financial institutions in this program is critical. Recommended Council Action: None at this time. 4. Expansion of the H-1 Historic District, and H-2, Neighborhood Preservation District, where appropriate to protect existing or potentially eligible National Register properties. The City Planning Commission has scheduled a public hearing on October 5, 1988, to consider the inclusion of 17 structures in the downtown area for H-1 historic designation. Recommended Council Action: Assuming that the Roanoke City Planning Commission will be able to recommend favorable action with respect to these properties, it is requested that City Council authorize the scheduling of a public hearing on October 10, 1988, to consider the request. Amendments to the State Code which increases the penalty for illegally razing or demolishing historic structures and help prevent major deterioration or demolition of historic structures. Recommended Council Action: None at this time. However, the City's proposed 1989 Legislative Program includes recommended amendments to Section 15.1-503.2 of the State Code to increase the penalty for razing or demolishing a historic structure in violation of local historic district regulations. Increase the City's capability to provide technical assistance to owners or developers of historic properties in such areas as financing, design assistance, regulatory requirsments, etc., by contracting with private firms or non-profit organizations. Program details are being finalized. Reco~ended Council Action: City Council is requested to authorize the scheduling of a public hearing on October 10, 1988, to consider amending the CDBG program's Statement of Objectives and Budget to provide for the funding of this preservation activity. Support the efforts of the Roanoke Valley Preservation Foundation and the Roanoke Valley History Museum to increase community preservation education programs. Recommended Council Action: None, however, for City Council's information, City staff have worked with representatives of the Roanoke Valley History Museum and the Roanoke Valley Preservation Foundation to sponsor a heritage education workshop scheduled for November 19, 1988. The day-long workshop is part of an ongoing effort to create a viable heritage education program in the area school systems. III. Recommendations: It is recommended that City Council concur in the above-requested actions. Respectfully submitted, W. Robert Herbert City Manager WRH:JRM:mpf cc: Assistant City Manager Director of Finance City Attorney Director of Public Works City Engineer Building Commissioner/Zoning Administrator Grants Monitoring Administrator Chief, Community Planning Secretary, Architectural Review Board Summary of Recommended Preservation Incentives/Techniques Roanoke, Virginia August 31, 1988 Introduction: The followin8 additional incentives/techniques are recommended to supplement the City's existing efforts and to provide a more balanced approach to encouraging preservation of the City's historic resources. Implementation of several of the recommendations may require commitment of additional financial resources and/or amendments to state enabling legislation. The recommendations are not in priority order. REGULATORY Extend the H-l, Historic District and H-2, Neighborhood Preservation District where appropriate to protect existing or potentially eligible National Register properties. Support amendments to the State ---bling legislation (Section 15.1-503.2, Code of Virginia (1950), as amended, through the City's legislative program, which: expand the range of zoning tools available to assist in preservation efforts; particularly zoning tools which help compensate property owners for any loss in value resulting from restrictions on demolition of historic structures. encourage the selective preservation of designated areas outside of local historic districts where such designation may not be acceptable or appropriate. The creation of special design districts would be helpful in protecting the fringe areas around designated historic districts and individual historic structures from incompatible development. INCENTIVES Extend the City's existin~ exemption for q--]!fled residential, commercial or industrial rehabilitation projects from 5 years to 10 years in desisnated historic districts, as permitted by State Code. Establish a Cit~-sponsored, low-interest loan pro~ram to encourage private revitalization efforts in desi~n~ted historic districts. The proKram could be administered by the Roanoke Redevelopment and Housing Au~hori=y. e e Encourage the establishment of a privately financed low-interest loan program similar to programs operating in over ten other citt~ and towns in Virginia. The loan program could be capitalized by equal con~nitments by local f~.~ncial institutions and would complement the City's loan program described above. Amend the City's zonin~ ordinance to include additiona] "incentives" to encourage preservation/revitalization of existin1, structures and more sensitive new infill construction in de'si~n~ted historic districts. PENALTIES Continue to support amendments, through the City's legislativ program, that increase the penalty for illegally razin~ oL demolishin~ historic structures in violation of a local historic district ordinance adopted pursuant to ~15.1-503.2. PROCEDURAL/ADMINISTRATIVE Continue ongding efforts to streamline the City's overall development review process. Establish a qualified City review team consisting of representatives from the planning, engineering, and building departments trained in historic restoration and adaptive reuse techniques to respond to specific development proposals involving historic properties. TECHNICAL/DESIGN ASSISTANCE 1. Provide free or low-cost design assistant,. Very few building owners of historic properties have expertise in the areas of architectural styles, design development and construction techniques. Free or low-cost design services geared to the owner's budget and t/me frame are one of the strongest incentives the City could offer. Increase the ability of the City to provide technical assistance to owners or developers of historic properties in such areas as: Identifying financial resources and locating potential investors. Conducting or assisting in the preparation of preliminary feasibility studies (pro-forma analysis) to help convince building owners/developers of the economic viability of specific development proposals. Actively promote Roanoke as the location for the Division of Historic Landmarks proposed Regional Resource Center. The location of the Regional Resource Center in Roanoke would increase the level of state provided preservation technical assistance not only to Roanoke but to all of Southwest Virginia. EDUCATION Support the efforts of other organizations, includin~ the Roanok,~ Valley Preservation Foundation and the Roanoke Valley History Museum, to provide community preservation education programs. Prepare and distribute additional publication~ promoting the benefits of historic preservation and investing in the City's designated historic districts. CY~ce of the City Cler~ October 12, 1988 File #i66 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear ~r. Herbert: I am attaching copy of Ordinance No. 29311, authorizing and pro- viding for the lease of certain City property in connection with an Environmental Protection Agency (EPA) integrated air quality study, upon certain terms and conditions, which Ordinance No. 29311 was adopted by the Council of the City of Roanoke on first reading on Monday, September 26, 1988, also adopted by the Council on second reading on Monday, October 10, 1988, and will take effect ten days fallowing the date of its second reading. Sincerely,~%~ ~ ~' ?~ Mary F. Parker, CMC City Clerk MFP: ra pc: Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. James D. Ritchie, Director of Human Resources Mr. Kit B. Kiser, Director of Utilities and Operations ~r. Robert C. Poole, Manager, Airport Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. Jimmie B. Layman, Manager, Parks and Recreation Ms. Deborah J. Moses, Chief of Billings and Collections and Room 456 Municipal Building 215 C~urch Avenue SW. Roonoke V~rg~nia 240t t (703) 981-2,54.1 IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of October, 1988. No. 29311. VIRGINIA, AN ORDINANCE authorizing and providing for the lease of certain City property in connection with an Environmental Protection Agency (EPA) integrated air quality study, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized to execute a Lease Agreement with P.E.I. Associates, Inc., contractor for EPA, pertaining to six small parcels of City property at various locations, more fully set forth and described in the Lease Agreement attached to the City Manager's report of September 26, 1988, for placement of various air quality monitoring equipment, such Lease Agreement to be in form approved by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia September 26, 1988 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Environmental Protection Agency (E.P.A.) Integrated Air Quality Study A. E.P.A. Lon~ Term Research Pro~ram is being conducted of pro- ducts of incomplete combustion. B. Goals of study are: 1. Identification of principal airborne carcinogens. 2. Determination of which emission sources are the major contributors of carcinogens to ambient air. 3. Improvement of the estimate of comparative human health risk from specific air pollution emission sources. E.P.A. is preparing to do the second in their series of investigations, this one of Residential Oil Combustion, and has chosen Roanoke as the test site. City Council authorized City Staff to enter into negotiations with E.P.A. concerning the terms and conditions of a lease of certain City properties by Resolution No. 29065, dated April 18, 1988. II. Current Situation: City Staff has prepared a Lease Agreement for the contract with P.E.I. Associates, Inc., E.P.A's contractor for the Study. It involves the use of six (6) small portions of City properties. Three Primary Sites: Carvins Cove Recreation Area Civic Center Mornings,de Park Three Auxiliary Sites: Bowman Park Raleigh Court Library * Old Transportation Museum (Wasena Park) Including the use of the old Museum Building as a laboratory and storage area. Page 2 B. Timing of project will be: Co 1. Start installation mid-September, 1988. 2. Check-out late October, 1988. 3. Start sampling November, 1988. 4. End by February 1, 1989. Do Funds spent in Roanoke will be around $500,000 for construc- tion and twice daily data collection by monitoring personnel. Total personnel will be 25 to 30 persons for three (3) months at around $5.00 to $6.00 per hour. Primary Monitoring Stations will include elevated platforms on scaffolding about 14 feet high, located in a fenced area 30' x 50'. Auxillar~ Monitoring Stations will also be ele- vated and be about 12' square. Ail stations will have towers supporting meterological equipment. Residential Sampling, inside private homes, will also be con- ducted. Residents participating will be paid about $150.00 for allowing monitors in their homes for a four (4) day period. III. Issues: A. Benefit B. Use of Public Property C. Timing D. Cost to City IV. Alternatives: mo Council authorize the appropriate City Officials to execute a lease agreement with P.E.I. Associates, Inc. for the use of six (6) small portions of City properties as monitoring sta- tions for the E.P.A. sponsored Integrated Air Quality Study (see attached Lease Agreement). Benefit to citizens of City of Roanoke and the country as a whole in furthering knowledge of air quality is obtained. 2. Use of Public Property as local contribution to project is accomplished. Page 3 WRH/RVH/mm Attachment: CC: 3. Timin~ of project during winter months of use of resi- dential heat is met. 4. Cost to City is zero. Council not authorize the use of City property to assist in conducting the E.P.A. Study in the City. 1. Benefit to be derived from furthering air quality research is lost. 2. Use of Public Property is not an issue. 3. Timin~ is moot. 4. Cost to City is zero. Recommendation: Council authorize the appropriate City Officials to execute a Lease Agreement with P.E.I. Associates, Inc. for the use of six (6) small portions of City properties needed for con- ducting the E.P.A. Integrated Air Quality Study in accordance with Alternative "A". Respectfully submitted, W. Robert Herbert City Manager Lease Agreement City Attorney Director of Public Works Director of Administration and Public Safety Director of Human Resources Director of Utilities & Operations City Engineer Manager, Parks & Recreation Manager, Civic Center LEASE AGREEMENT THIS LEASE AGREEMENT made this . day of , 1988, by and between the CITY OF ROANOKE, VIRGINIA, a political subdi- vision of the Commonwealth of Virginia (hereinafter the "City"), and PEI ASSOCIATES, INC., 11499 Chester Road, Cincinnati, Ohio 45246, (hereinafter "PEI"), W I TN E S SETH: THAT, WHEREAS, PEI has contracted with the United States Environmental Protection Agency to install various air quality monitoring equipment at various locations in the City identi- fied herein; and WHEREAS, in consideration of ONE DOLLAR ($1.00) and of the mutual covenants contained herein, the City and PEI hereby agree as follows: tions set forth, the real property generally described as follows: Carvins Cove Primary Site: An area fifty (50) feet long, wide located near the public Civic Center Primary Site: The City hereby rents and leases to PEI, upon the condi- (hereinafter the "Sites") thirty (30) feet boat launching area· An area fifty (50) feet long, thirty (30) feet wide located in the grassed area adjacent to the southerly edge of the parking lot about thirty-five (35)feet west of the westerly right- of-way line of the southern entrance to the park- ing lot. Bowman Park Auxiliary Site: A fifteen (15) foot square area located adjacent to Rillcrest Street, N. W. in the southwesterly corner of the park. ' Norningside Park Primary Site: A thirty (30) foot by fifty (50) foot area located approximately at the junction of Norningside Street and ~organ Street about fifteen (15) feet from the edge of the right-of-way of the streets. Raleigh Court Library Auxiliary Site: A fifteen (15) foot square area located on the roof of the Raleigh Court Branch Library. Site to be on rear of roof, probably away from H.V.A.C. locations. Transportation ~useum Auxiliary Site and Storage/ Laboratory Area: A fifteen (15) foot square area for the monitor- ing equipment located some convenient place within the fenced area, and the use of the Old Transporta- tion ~useum building as a central operations center for laboratory and storage. The Sites are more specifically shown on the attached Exhibits A through F. The precise location of each site generally identified above shall be subject to the approval of the City ~anager. 2. The Sites shall be used only for the installation and operation of ambient air monitoring stations. The stations will consist of platforms elevated approximately ten (10) feet on scaffolding. Each station will also have a meteorological instru- ment tower adjacent to the equipment platform, the ones on the primary sites to be fifty (50) feet high, and the auxiliary site towers to be thirty (30) feet high. The Old Transportation ~useum building may be used as a central operations center, and for laboratory and storage use. 3. Each of the Sites shall be fenced by PEI with secure six (6) foot high chain link fencing. - 2 - 4. PEI agrees to repair any and all damage to City property that may result from the installation, use or removal of the stations from the Sites, and to restore each of the Sites to its original condition at the termination of this Lease Agreement. 5. PEI will provide and arrange for any and all utilities needed for its activities at the Sites at no cost to the City. 6. This Lease Agreement is not intended to cause any cost or expense to the City before, during or after the term of the Lease. 7. The term of this Lease Agreement shall commence on the day of , 1988, and end on the _ day of , 1989. 8. PEI agrees to indemnify and save and hold harmless the City from and for any and all losses, claims, actions, Judgments for damages, or injury to persons or property and losses and ex- penses caused by the negligence of PEI, its servants, agents, em- ployees, guests, and business lnvitees, and not caused by or arising out of the negligence of the City or its employees. 9. PEI shall maintain, and specifically agrees that it will maintain, through the term of this Agreement, a comprehensive general liability insurance policy in which the City, its offi- cers, agents and employees are named insureds, in the amount of $1,000,000 combined single limit coverage covering all of PEI's activities on the Sites. This Agreement shall not be effective until PEI shall have filed in the Office of the City Clerk a Certificate of Insurance, approved by the City Attorney, evi- dencing PEI's compliance with the terms of this paragraph. - 3 - IN WITNESS WHEREOF, the parties have caused this Lease Agree- ment to be executed by their duly authorized officers the day and year first written above. ATTEST: CITY OF ROANOKE, VIRGINIA By Mary F. Parker, City Clerk W. Robert Herbert, City Manager ATTEST: PEI ASSOCIATES, INC. Secretary By President EXHIBIT B EXHIBIT C E~tlBIT D ' EXHIBIT EXHIBIT F IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of October, 1988. No. 29320. VIRGINIA, A RESOLUTION recognizing and commending the meritorious service rendered to the City by William M. Hackworth, Assistant City Attorney. WHEREAS, William M. Hackworth has served the Office of City Attorney and the City in exemplary fashion as an Assistant City Attorney for more than ten years; WHEREAS, Mr. Hackworth has given unselfishly of his time and ability and served the City with the utmost loyalty and devotion, displaying the highest professionalism and competence, and, in particular, personal attributes of intelligence, honesty, integrity, thoroughness, precision and attention to detail; and WHEREAS, during his ten-year tenure with the City of Roanoke, Mr. Hackworth has developed considerable expertise in the fields of zoning and land use and economic development and as such will be sorely missed by the City of Roanoke, its officers and employees; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Council adopts this means of recognizing and commending the outstanding professional services rendered to this City by Will~am M. Hackworth, Assistant City Attorney. ATTEST: City Clerk. C)fficeoffne Ciry Cleek October 12, 1988 Fi le #66 Mr. tV. Robert Herber't City Manager ~oanoke, Virginia Dear Mr. tierbert: At a regular meeting, of the Council of the City of Roanoke held on Monday, October 10, 1988, Mr. L. M. Cruise, 2813 Kennedy Avenue, N. E., appeared before Council and complained about conditions (rats, odor) that exist in the vicinity of his resi- dence as a result of dogs which are owned by his next door neigh- bot. Mr. Cruise questioned whether the owner of the dogs has acqui.ed dog licenses, and a license to breed animals at his residence. On motion, duly seconded and unanimously adopted, the complaint was referred to you for investigation and report to Council. Sincerely, a4ary F. Parker, C,~C City Clerk MFP:ra Ro~ r' ;S6 '~ i.z~,~i .... I ~,:, 71% (i',,~,~cn Aven~e S~,' £~,c,~nc~ke ,,~rg~nta 2401t (703) 98t-2541