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HomeMy WebLinkAboutCouncil Actions 08-08-8829237 REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL August 8, 1988 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call· The invocation will be delivered by The Reverend Philip R. Thomas, Pastor, King's Memorial Church, Roanoke, Virginia. pr~e~. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. Presentation of the 1988 State of the City Address. The Ronorable Noel C. Taylor, Mayor. See a~Xached page. Presentation to the Roanoke Hawks Basketball Team. Adopted Resolution No. 29237. (7-0} Presentation by the Mayor and Members of Council. Certificate and Plaque for Excellence in Financial Reporting were presented to the Director of Finance. PUBLIC HEARINGS Ce Public hearing on the request of Mr. & Mrs. Stephen E. Langston that a parcel of land located at 646 Elm Avenue, S. W., described as Lot 4, Block 4, Lewis Reserve Map, Official Tax No. 1120703, be rezoned from RM-2, Residential Multi-FamiIy, Medium Density District, to C-l, Office District, subject to certain proffered conditions. Mr. Stephen E. Langston, Spokesman. Adopted Ordinance No. 29238 on fi~t reading. (7-0) Public hearing on the request of the Roanoke Redevelopment and Rousing Authority to amend the Land Use Map and text of the Redevelopment Plan for the Shaffer's Crossing Community Development Project in order to permit certain commercial uses in a portion of the redevelopment area. Mr. R. Wesley White, Spokesman. Adopted R~olu~on No. 29239. (7-0) Public hearing on the request of the City Planning Commission that twelve lots located on the south side of Shenandoah Avenue, N. W., lying both east and west of its intersection with 25th Street, N. W., designated as Official Tax Nos. 2410204 - 2410213, respectively, and Official Talc Nos. 2311001 and 2311004, be rezoaed from LM, Light Manufacturing District, to C-2, GeneraI Corr~nercial District. Mr. Michael M. Waldvogel, Chairman, City Planning Commission. Adopted Ordinance No. 29240 on fi~t reading. (7-0) (1) C-I C-2 C-3 C-4 C-5 C-6 C-7 CONSENT AGENDA APPROVED (7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. l~inutes of the regular meetings of Council held on Monday, May 16, 1988, and Monday, May 23, 1988. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from Council Member David A. Bowers requesting an Executive Session to discuss a personnel matter with regard to appointments to various authorities, boards, com- missions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss a personnel matter with regard to appointments to various authorities, boards, commissions and committees appointed by Council, pur- suant to Section 2.1-344 (a) (I), Code of Virginia (1950), as amended. A communication from Council Member David A. Bowers requesting that the City Administration contact the Explore Project staff to set up a briefing with City Council. RECOMMENDED ACTION: Concur in request. A communication from Council Member David A. Bowers, Chairman of the Audit Committee, requesting approval of proposed meeting dates for the Audit Committee for the remainder of the year. RECOMMENDED ACTION: Concur in request. A report of the City Manager with regard to the proposed biking/jogging trail along the Roanoke River. RECOMMENDED ACTION: Receive and file. A report of the City Manager with regard to storm drainage improvements on Southern Lane, S. W. RECOMMENDED ACTION: Receive and file. A list of items pending from July 10, 1978, through July 25, 1988. RECOMMENDED ACTION: Receive and file. (2) C-8 A communication from Mr. Maury L. Strauss tendering his resignation as a Commissioner of the Roanoke Redevelopment and Housing Authority. RECOMMENDED ACTION: Receive and file the communication and accept the resignation with regret. C-9 Qualification of Vice-Mayor Beverly T. Fitzpatrick, and Mr. John R. MarIles as members of the Fifth Planning District Commission for terms of three years each, ending June 30, 199l. RECOMMENDED ACTION: Receive and fi le. C-I0 Qualification of Mrs. Elizabeth H. Muse as a member of the Roanoke Arts Commission for a term of three years, ending June 30, 1991. RECOMMENDED ACTION: Receive and file. C-11 A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (i), Code of Virginia (1950), as amended. RECOMMENDED ACT[ON: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Viryinia (1950), as amended. Requ~t for an Executive S~sion on a perSonnel matter by Mr. Bowe~. REGULAR AGENDA 3. Hearing of Citizens Upon Public Matters: None. 4. Petitions and Corr~unications: A cor~unication from Mr. Edward A. Natt, Attorney, repre- senting the Trustees of Covenant Presbyterian Church, requesting approval for the Church to purchase additional property adjacent to its existing property on the west side of Deyerle Road, for a total holding of 6.066 acres of land. Concu~ed in requ~t. A communication from Mr. Daniel S. Brown, President, Roanoke City Bar Association, requesting an amendment to the City Code to provide for an increase from $3.00 to $4.00 in the filing fees for actions filed in the Roanoke City Courts of ,ecord and Courts not of record, in order to increase funds to maintain the Roanoke Law Library. Ref~ed to the City Manager for study, report and recommendation to Coun~l. (3) 5. Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: 1. A report recommending authorization to execute two contracts with The Salvation Army for payment of ser- vices delivered by the Abused Women's Program and the Homeless Program to citizens of the City of Roanoke. Adopted Ordinance No. 29241. (7-0) 2. A report recommending acceptance of a Federa~ grant-in- aid, in the amount of $8,615.00, awarded to the Roanoke City Public Library for the purpose of establishing a Roanoke City Employee Literacy Program; and appropriation of funds therefor. Adopted Budget Ordinance No. 29242 and R~olution No. 29243. (7-0) 3. A report recommending acceptance of a Library Services and Construction Act (LSCA) Title I, Sub-Regional Library for the Blind Grant, in the amount of $8,318.00, awarded to the Roanoke City Public Library for training and for the purchase of equipment to improve services to the handicapped; and appropriation of funds therefor. Adopted Budget Ordinance No. 29244 and R~olut~on No. 29245. (7-0) 4. A report recorr~nending acceptance of a Library Services and Construction Act (LSCA) Title I, Major Urban Resource Libraries Grant, in the amount of $39,005.00, awarded to the Roanoke City Public Library for strengthening library services; and appropriation of funds therefor. Adopted Budget Ordinance No. 29246 and R~olution No. 29247. (7-0) 5. A report recommending endorsement of an application for the Emergency Home Repair Grant Program as submitted to the Virginia Department of Housing and Community Development. Adopted R~olution No. 29248. (7-0) 6. A report recommending authorization to execute a lease agreement with United Parcel Service to permit the installation of a "Next Day Air Letter" drop box in the Municipal Parking Garage. Adopted Ordinance No. 29249 on first reading. ( 7- 0 ) 7. A report concurring in a report of the Bid Committee recorr~,~ending acceptance of the bid submit ted by Dant Corporation for supplying aIuminum stadium seat planks for Victory Stadium, in the total amount of $20,942.00; and appropriation of funds therefor. Adopted Budget Ordinance No. 29250 and Ordinance Ne. 29251. (7-01 8. A report wi th regard to the Roanoke River Flood -~Rkeduct i on Project. Concurred in recommendation. 9. Alreport with regard to establishment of an Amtrak sta- J t/ion in the City of Roanoke. Adopted Re~olu~ion No. 29252. . ~x~,~ ~)e~' ~(7-0) 10. b. Director of Finance: I. A report with regard to the status condition of the City of Roanoke for Received and filed. 2. A report with regard to fiscal year 1988 Capital Replacement Program funds· received and filed report. Reports of Corr~ittees: of the financial fiscal year 1988. recommended allocation of Maintenance and Equipment Concu~ed in recommendation and A report of the Water Resources Committee recor,~ending that Council authorize an increase in disposal rates and improve documentation for sewerage commercially hauled to the Sewage Treatment Plant, and that said rates be re-evaluated within a 12 to 18 month time frame. Councii Member Elizabeth T. Bowles, Chairman· Adopted Ordinance No. 29253. {7-0) A report of the Water Resources Committee recommending that Council authorize the release of the City's rights and interest in portions of the Falling Creek Reservoir Access (Road) Easement, by quitclaim deed, subject to the formaI dedication of the overlaying right-of-way of Horsepen Mountain Road in Section 6, Falling Creek Estates, located in Roanoke County· Council Member Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 29254 on f~st reading. (7-0) A report of the Water Resources Committee with regard to an Appalachian Power Company Indenture in Roanoke Centre for Industry and Technology· Council Member Elizabeth Bowles, Chairman. Adopted Ordinance No. 29255 on f~st reading. (7-0) d. An annual report of the Audit Committee for the year ended June 30, 1988. Council Member David A. Bowers, Chairman· Received and filed. Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: None, Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. Other Hearings of Citizens: Appoi~ed M~. John W. Lambert, Mr. William E. C~la[~n, and Mr. David K. L~k as the C~ty's repr~e~t~ve~ on a Citizen Lia~on Comm~ee to asset with r~e~ch, anal~si~ and implementation of solid waste disposal solu~o~ for the Roanoke Valley Region. (5) Recommenda~on No. I ~S refe~ed to the City Manager for study, repo~ and recommenda- tion, and to 1989-90 budget study for consideration by Council. Recommendation No. 2 was referred to the Roanoke Civic Center Commission for appropr~e response. Recommendation No. 3 was referred to the City Manag~ and the Speci~ EventS Committee for consideration and appropriate respo~e. 4 was referred to the City Manager for study and appropriate Recommendation No. Recommendation No. measure. 5 was referred to the City Attorney for prep~tion of the proper Recommendation No. 6 was refe~ed to the Roanoke Regional Airpor~ Commission for consideration and appropriate response. Recommendation No. 7 was refer~ed to the City Manager's Follow-Up Task Force On The Homeless for consideration. Recommend~on No. 8 was refe~ed to Blue Ridge Parkway officials for consideration and appropriate response. C~ce ~ the Ci~ August 12, 1988 File #132-525-207-76 Mr. Wo Robert Herbert City Manager Roanoke, Virginia Dear '~Ir. Iferbert: ! am attaching copy of the Mayor's 1988 State of the City Address, which was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8~ 1988. ©n motion, duly seconded and unanimously adopted, Recommendation No. l Was referred to you for study, report and recommendation~ and t~ 1989-90 budget study for consideration by Council; and Reco~r~nendation No. 4 was referred to you for study and appropriate response. ~incerely, ]arx F. Parker, C,VI'C City Clerk MFP: sw Enco Room 456 Municipal Building 2t5 Church Avenue, S,W. Roanoke, Virginia 2401t (703) 981-254t Office of ~ne City Clerk August 12, 1988 File #132-525-22 Mr. Wilburn C. Oibling, City Attorney Roanoke, Virginia Dear Mr. Dibling: I am enclosing copy of the Mayor's 1988 State of the City Address, which was before the Council of the City of Roanoke at a regular meeting held on Monday, 4ugust 8, 1988. On motion, duly seconded and unanimously adopted, Recommendation N'o. 5 was referred to you for preparation of the proper measure. Sincerely, ~.~ary P. Parker, CBC City Clerk MFP:sw pc: Mr. W. Robert Herbert, City Manager Room456 MuniclpolBUtlding 2150~urchAv~ue, S.W. Roonc~e, Virglnia24~11 (703) 981-2541 C)~ce c~ ~he {i~ Cle~ August 12, 1988 File #132-525 Mr. Hoyt C. Rath Management Assistant 81ue Ridge Parkway 2551 Mountain View Road Vinton, Virginia 24179 Dear ~tr. Rath: I am enclosing copy of the Mayor's 1988 State of the City Address, which was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adopted, was referred to the Blue Ridge Parkway officials appropriate response. Recommendation No. 8 for consideration and Sincerely, Mary F. Parker, City Clerk MFP: sw Eric. pc: Mr. W. Robert Herbert, City Manager P, oom456 MunicipalButldlng 215 C~urch Avenue. S.W. Roanoke,.vlrg~nia240,l,i (703)98'1-254t Office of the City Clerk August 12, 1988 File #132-525-87 Ms. Carol B. Dalhouse, Chai;~an ~{r. W. Hobert Herbert Special Events Committee City ~anager 308 CasseII Cane, S. W. Roanoke, Virginia Roanoke, Virginia 24014 Dear ~ds. DaIhouse and Mr. Herbert: ! am enclosing copy of the Mayor's 1988 State of the City Address, ~hich was before the Council of the City of Roanoke at a reguIar meeting held on ~onday, August ~, 1988. On motion, duly seconded and unanimously adopted, was referred to the City Manager and the Special study and a~propriate response. Recommendation No. 3 Events Committee for Sincerely, :3ary F. Parker, C,~iC City Clerk MFP: sw pc: Mr. George C. Snead, Jr., Director, Administration and Public Sa fe ty ~tr. ~. Laban Johnson, Special ~vents Coordinator Room456 Municil:~lBuilding 215 Church Ave~ue, S.W. Roonol.,,e, Virgln~o24011 (703)981-2541 Office of the City Clen~ August 12, 1988 File #132-525-72 The Reverend Clay Turner, Chairman City Manager's Follow-Up Task Force on the Homeless St. John's Episcopal Church Jefferson Street and Elm Avenue, S. Roanoke, Virginia 24016 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Reverend Turner and Mr. Herbert: I am attaching copy of the Mayor's 1988 State of the City Address, which was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adopted, Recommendation No. 7 was referred to the City Manager's Follow-Up Task Force on the Home- less for consideration. Sincerely, Mary F. Parker, CMC City Clerk MFP:sw Enc. Room 456 Munh:ipal Building 215 C~urch Avenue, S,W. Roanoke, VIrg~nia 24011 (703) 981-254'~ Office of the City Clerk August 12, 1988 File #132-525-192 Mr. John W. Lambert, Jr., Chairman Roanoke Civic Center Corr~nission 3713 Three Chop Lane, S. W. Roanoke, Virginia 24014 Dear l~r. Lambert: I am enclosing copy of the Mayor's 1988 State of the City Address, which was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, auly was referred to response. seconded and unanimously adopted, Recommendation No. 2 the Roanoke Civic Center Commission for appropriate Sincerely, Mary F. Parker, C~C City Clerk MFP:sw Enc. pc: Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director, Administration Safety Mr. Bob Chapman, Manager, Civic Center Facilities and Public Room 456 Municl!Dal Building 215 Church Avenue, $.W. Roanoke, Virginia 24011 (703) 98t-2541 Office of the City Cle~ August 12, 1988 File #132-525-9 Mr. W. Robert Herbert, Chairman ~oanoke Regional Airport Commission Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, August 8, 1988, the Mayor presented his 1988 State of the City Address. On motion, duly seconded and unanimously adopted, was referred to the Roanoke aegionaI Airport sideration and appropriate response. Recommendation No. 6 Commission for con- Sincerely, Mary F. Parker, C~C City Clerk MFP:sw Eneo pc; Mr. Lee Garrett, Vice-Chairman, Roanoke Regional Airport Commission, P. 0. Dox 29800, Roanoke, Virginia 24018-0798 Mr. Robert C. PooIe, Manager, Roanoke Regional Airport Ms. Cathy S. PendIeton, Secretary, Roanoke Regional Airport Commission Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Vlrg.~nie 24~11 (703) 981-2.54.1 Mayor's 1988 State of the City Address August 8, 1988 STATE OF THE CITY i988 DELIVERED BY NOEL C. TAYLOR MAYOR OF ROANOKE HONORABLE VICE-MAYOR FITZPATRICK, MEMBERS OF THE ROANOKE CITY COUNCIL, CITY MANAGER HERBERT, COUNCIL APPOINTEES, ELECTED AND ADMINISTRATIVE OFFICIALS, MY FELLOW CITIZENS, VISITING FRIENDS AND SPECIAL GUESTS: GREETINGS IN THE NAME OF OUR GREAT GOD! I HUMBLY ASK YOUR INDULGENCE AND UNDERSTANDING AS I THANK YOU ALL FOR THE KIND PRAISES AND SELECTIVE SALUTATIONS THAT YOU HAVE MOST GENEROUSLY GIVEN TO ME DURING THE LAST TWELVE MONTHS OF MY SERVICE AS MAYOR OF THE CITY OF ROANOKE. YOUR KINDNESS HAS GENERATED AN INDESCRIBABLE UPHEAVAL OF GRATITUDE, HUMILITY AND LOVEs FROM THE VERY DEPTHS OF MY BEING. THANKS TO EACH OF YOU FOR YOUR CARING AND SHARING OF YOUR KIND AND COUNTLESS EXPRESSIONS OF LOVE TO ME. 2 WITHOUT A DOUBT, I AM OVERWHELMINGLY HAPPY AND HIGHLY HONORED TO BE A PART OF THE LEADERSHIP OF OUR CITY. AS I LOOK AT OUR IMPRESSIVE BODY OF CITIZENS, I SEE VAST POSSIBILITIES FOR MORE GREATNESS IN OUR LIVES AND IN OUR CITY. IT IS MY PRIVILEGE TO SHARE WITH YOU THE FACT THAT ROANOKE IS THE STAR CITY WITH A RHYTHM ALL ITS OWN. ROANOKE WONDERFUL -- THE GATEWAY TO WESTERN VIRGINIA -- WITH ITS CHARM AND CHARISMA -- WITH SHOPPING MALLS, TREES, SHRUBS, AND FOUNTAINS THAT WEAVE A PATTERN OF BEAUTY AROUND THE CITY; COUPLED WITH OUR REHABILITATED DOWNTOWN DISTRICT AND DIFFERENT CULTURAL AND RECREATIONAL PROGRAMS AND AREAS THAT PEOPLE FROM ALL OVER AMERICA COME HERE TO ENJOY. ROANOKE WONDERFUL HAS MANY NEW FACES IN SHOPS, HOTELS, FINE RESTAURANTS, AND A WIDE SPECTRUM OF S~ORES FEATURING SELECTIONS TO SUIT EVERY TASTE AND BUDGET. ROANOKE IS AN EXCELLENT CONVENTION CITY, AND I WANT OUR LEADERS AND CITIZENS TO ACCEPT THE CHALLENGE OF MAKING ROANOKE THE "FES[IVAL CITY" OF VIRGINIA. I WANT ROANOKE HAPPENINGS, WHICH GO ON THE YEAR. ~N ADDITION SOUNDS, THERE ARE OTHER VISITING FRIENDS AND FESTIVAL ATTRACTIONS THROUGHOUT OUR CITY, 3 TO BECOME FAMOUS FOR ITS EVER PRESENT YEAR-ROUND, DEPENDING ON THE SEASON OF SHOULD BE LOCATED DOWNTOWN TO OUR WELL-KNOWN SCENIC SIGHTS AND FESTIVAL WONDERS THAT WE MUST DEVELOP FOR CITIZENS TO EXPLORE AND EN3OY. THESE AND SCATTERED THAT ATTRACT AND COMPEL THE NATIVE CITIZENS, AS WELL AS VISITORS, TO COME AND PARTAKE OF THEIR BOUNTY. I WANT ROANOKE TO BECOME AN EXPERIENCE IN ADVENTURE -- A COMMUNITY THAT SHOULD BE CONGRATULATED FOR ITS NUMEROUS CONTRIBUTIONS TO VIRGINIA'S CULTURE, JOY, AND ENRICHMENT. THIS PAST FISCAL YEAR WAS ONE OF THE 8EST FOR THE CITY OF ROANOKE IN TERMS OF ECONOMIC DEVELOPMENT. DURING THE PAST TWELVE MONTHS, WE SAW THE OPENING OF THE ORVIS FULFILLMEN~ CENTER, WITH THE EMPLOYMENT OF OVER 200 PEOPLE. WE ATTENDED A DEDICATION CEREMONY OPENING THE NEW ADVANCE STORES, INCORPORATED, 180,000 SQUARE FOOT WAREHOUSE, WHICH WILL ALSO EMPLOY SEVERAL 4 HUNDRED PEOPLE. DURING THE PAST YEAR, VITRAMON, INCORPORATED, BEGAN CONSTRUCTION ON A 70,000 SQUARE FOOT MANUFACTURING FACILITY WHICH WILL B~ A $15 MILLION BUILDINQ AND EQUIPMENT INVESTMENT, WHICH WHEN FULLY OCCUPIED, WILL EMPLOY OVER 150 PEOPLE. UNIVERSAL COMMUNICATIONS SYSTEMS, A BELL SOUTHERN CORPORATION, BEGAN CONSTRUCTION RECENTLY ON A 70,000 SQUARE FOOT OFFICE AND DISTRIBUTION BUILDING IN THE ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY, WHICH WILL ADD OVER lO0 PEOPLE IN THE NEXT SEVERAL YEARS. FOOT LEVELERS OPENED ITS DEANWOOD INDUSTRIAL 35,000 SQUARE FOOT MANUFAC[URING FACILITY IN PARK THIS YEAR. THEY RECENTLY COMPLETED A FACILITY TO MANUFACIURE PRESCRIPTION SHOE INSERTS AND EXPECT TO EMPLOY 60 PEOPLE. TULTEX, A MANUFACTURER OF TEXTILES, BEGAN CONSTRUCTION OF A 50,000 SQUARE FOOT MANUFACTURING FACILITY OFF OF KING STREET IN THE EASTERN PART OF THE CITY; TOTAL INVESTMENT IN THE PROOECT WILL BE IN EXCESS OF $2 MILLION AND WILL CREATE APPROXIMATELY 200 gOBS. ROANOKE FINISHING AND PURCHASED THE THAT FACILITY~ DYEING, A SUBSIDIARY FORMER TULTEX BUILDING OF TWIN CITIES TEXTILES, AND IS QUICKLY FILLING UP THEY HAVE CREATED OVER i00 JOBS. JUST A FEW WEEKS AGO, WE WENT TO CELEBRATE THE NEW SEARS TELEMARKETING CENTER'S GRAND OPENING. THIS 35,000 SQUARE FOOT FACILITY IS ALREADY EMPLOYING 600 PEOPLE. IN ADDITION TO THIS, THERE HAVE BEEN A NUMBER OF EXPANSIONS IN THE CITY IHIS YEAR, INCLUDING A 60,000 SQUARE FOOT FACILITY BY FRED WHITAKER AND A 30,000 SQUARE FOOT ADDITION BY CUSTOM WOOD PRODUCTS. YEAR ALSO SAW THE OPENING OF THE COULTER BUSINESS CENTER DOWNTOWN ROANOKE -- THE OPENING OF FIRST CAMPBELL SQUARE, FORMER MILLER AND RHOADS BUILOING STORES IN DOWNTOWN ROANOKE, AMONG MANY OTHERS. AS YOU CAN SEE FROM THIS SAMPLE LIST, THIS TRULY WAS A GOLDEN YEAR FOR ECONOMIC DEVELOPMENT IN THE CITY OF ROANOKE. THIS PAST IN THE -- AND TWO NEW ORVIS RETAIL 6 THIS SUCCESSFUL ECONOMIC DEVELOPMENT STORY WAS A KEY TO THE CITY RETAINING ITS EXCELLENT BOND RATING. HOWEVER, AS WE ALL KNOW, WE CANNOT REST ON LAST YEAR'S LAURELS. ANY NUMBER OF FACTORS COULD AFFECT ONE OR MORE OF OUR KEY EMPLOYERS. THEREFORE, WE MUST PREPARE FOR THE CURRENT YEAR AND FUTURE YEARS. IN THE PAST, AT VARIOUS TIMES, WE HAVE HAD PLANS AND STRATEGIES TO DEAL WITH OUR DOWNTOWN AND OUR INDUSTRIAL AREAS. OUR SUCCESS IN THE NUMBER SUCCESS IN PARKING. INDUSTRIAL DEVELOPMENT HAS RESULTED IN LIMITING OF SITES THAT WE CURRENTLY HAVE FO MARKET. OUR DOWNTOWN IS DRIVING UP THE NEED FOR ADDITIONAL THERE HAS ALREADY BEEN MUCH DISCUSSION OF THE ENORMOUS BENEFITS OF THE TRADE AND CONVENIION CENTER. TO TALK ABOUT AN ADDITIONAL OPPORTUNITY DEVELOPMENT. LATER, I AM GOING RELATED TO SPORTS ALL OF THESE RECENT SUCCESSES IN DOWNTOWN, INDUSTRIAL DEVELOPMENT AND THE OPPORTUNITY IN THE TOURISM AND CONVENTION AREA POINT TO THE NEED, IN THE FUTURE, FOR A DIVERSIFIED ECONOMIC DEVELOPMENT STRATEGY. ROLLING LIMITING FACTORS. LOCATION, LOW FARMER'S MARKET COSTS, A GOOD AND MANY MORE OF. TERRAIN AND A WIDENING HOWEVER, OUR ASSETS COST OF LIVING, PRODUCTIVE AREA, REVITALIZING DOWNTOWN, SYSTEM OF ARE ITEMS 7 FLOOD PLAIN ARE OUR OF BEAUTY, STRATEGIC WORK FORCE, UNIQUE LOW BUSINESS TRAVEL PUBLIC EDUCATION, A NEW AIRPORT TERMINAL, THAT WE MUST RECOGNIZE AND TAKE ADVANTAGE ALL OF THESE ECONOMIC DEVELOPMENT REFLECT THESE DIVERSE INDUSTRIAL AREAS, AND FACTORS MAKE IT STRATEGY AND OPPORTUNITIES IN TOURISM AND CONVENTIONS. IMPERATIVE THAT OUR FUTURE CAPITAL IMPROVEMENT PLAN ALL THREE OF THESE AREAS CAN HAVE AN EXTREMELY BENEFICIAL ON THE CITY'S REVENUE PICTURE. AVAILABLE TO US IN DOWNiOWN, IF SUCCESSFUL, IMPACT 8 DURING THE YEARS OF THE GREAT DEPRESSION, THE POOR AND DISADVANTAGED PEORLE FROM THE RURAL AREAS AND THE CROSSROADS OF THE UNITED S~ATES MOVED TO THE CITIES IN SEARCH OF JOBS, FOOD, SHELTER, AND WITH THE HOPE OF GAINING A BETTER QUALITY OF LIFE. URBAN CONCERNS ADMINISTRATIONS WERE EMBRACED BY SUCCESSIVE PRESIDENTIAL AND THE RESULT WAS THE FORMATION OF A FEDERAL-CITY PARTNERSHIP THAT SUCCESSFULLY ADDRESSED URBAN NEEDS. NOW THIS FEDERAL-CITY PARTNERSHIP IS FALLING VICTIM TO THE DEBATE THAT THE NATION CANNOT AFFORD THE BECAUSE URBAN PROGRAMS CREATED TODAY'S FEDERAL IT IS STRANGE, INDEED,THAT DURING THE 1980'S, HAVE BEEN DRAMATICALLYREDUCED WHILE FEDERAL-CITY RELATIONSHIP BUDGET DEFICIT. URBAN PROGRAMS THE FEDERAL DEFICIT HAS DOUBLED. WE MUST RECOGNIZE THE NATION'S BUDGET CONSIRAINTS AND THE NATION SHOULD RECOGNIZE THAT THE ENERGY AND EFFICIENCY OF CITIES AND THEIR ECONOMIC SYSTEMS DETERMINE THE QUALITY OF THE NATION'S ECONOMIC PROGRESS. I TRUST THAT OUR BUSINESS AND CIVIC LEADERS WILL JOIN WITH OTHER CITIZENS TO ENSURE AND CONDITIONS OF OUR CITIES AND CITIZENS ARE ADDRESSED BY tHE CANDIDATES FOR PRESIDENT AND CONGRESS 9 THAT THE NEEDS UNDERSTOOD AND IN i988. THE PROGRESS OF THE CITY OF ROANOKE IS THE PRODUCT OF DECADES OF HARD WORK -- BY LOCAL GOVERNMENT, BUSINESSES, PUBLIC AND PRIVATE INSTITUTIONS, CIVIC AND COMMUNITY GROUPS -- AND DECADES OF SUPPORT FROM FEDERAL AND STATE GOVERNMENTS. FEDERAL SUPPORT HAS ENABLED ROANOKE TO LEVERAGE LARGE AMOUNTS OF PRIVATE CAPITAL, UNDERTAKE NEEDED ECONOMIC DEVELOPMENT PROJECTS, AND PROVIDE QUALITY PUBLIC SERVICES THAT WOULD NOT HAVE BEEN POSSIBLE WITH LIMITED LOCAL REVENUES ALONE. TODAY, THE BURDEN OF RAISING REVENUES TO CARRY OUT A WIDE RANGE OF FEDERAL DIRECTIVES HAS BEEN SHIFTED TO THE LOCAL LEVEL. IN THE DEPRESSION YEARS, MAYORS FOCUSED MOST DF THEIR TIME AND EFFORT ON STREET REPAIRS, TRASH COLLECTION, AND ASSURING THE PUBLIC SAFETY. TODAY, ELECTED OFFICIALS AND CITY GOVERNMENTS 10 MUST ALSO BE CONCERNEDWITH ECONOMIC DEVELOPMENT, EMPLOYMENT, HOUSING FOR THOSE WHO CAN PAY AND THOSE WHO CANNOT, PUBLIC HEALTH, CLEA~ AIR, PURE WATER, RECREATION, AND THE FULL RANGE OF SERVICES TO MEET THE NEEDS OF THE PEOPLE. WE MUST ALSO CONTINUE OUR SUPPORT BY PROVIDING FUNDS TO OUR LOCAL SCHOOL SYSTEM FOR CONTINUING IMPROVEMENT OF INSTRUCTION IN BASIC SKILLS, MATHEMATICS, SCIENCE, COMPUTERS, COMMUNICATIONS, AND FOREIGN LANGUAGES. OCCUPATIONAL EDUCATION MUST BE MADE AVAILABLE TO ANY STUDENT WHO DOES NOT CONTINUE INTO HIGHER EDUCATION. WE MUST ALSO HELP WITH THE DEVELOPMENT OF A HEALTH CURRICULA TO COUNTER THE THREAT OF AIDS AND ILLICIT DRUG USE. THE POLICY OF OUR CITY FOR THE RAPIDLY GROWING ELDERLY POPULATION MUST PROMOTE INDEPENDENT LIVING AND THE OPPORTUNITY TO CONTINUE TO MAKE CONTRIBUTIONS TO THE COMMUNITY. 11 THE CITY GOVERNMENT AND THE PRIVATE SECTOR HAVE A SHARED RESPONSIBILITY TO RESPOND TO THE PROBLEMS OF HUNGER AND HOMELESSNESS. FUNDS ARE NEEDED FOR EMERGENCY FOOD AND SHELTER, MORE PERMANENT LOW-INCOME AND TRANSITIONAL HOUSING AND HOUSING WITH SUPPORTIVE SERVICES FOR MENTALLY ILL PEOPLE. WE ALSO NEED AN ADEQUATE LEVEL OF SUPPORT FOR EMPLOYMENT AND TRAINING AND EDUCATION PROGRAMS THAT ASSIST PEOPLE IN PREPARING FOR gOBS. FINALLY, IN MOVING THE CITY OF ROANOKE FORWARD, AS MEMBERS OF CITY COUNCIL, WE MUST MIND OUR P'S AND Q'S -- PRICE AND QUALITY. 12 MEMORIAL WE MAKE OF OUR INWARD SILENCE FOR THOSE BELOVED MEN AND WOMEN, WHO DAYS LIGHTED PATHWAYS OF LOVE, DEVELOPMENT, FIRST IN THEIR A LITANY OF THANKSGIVING IN THE DARKNESS OF THEIR PEACE, BROTHERHOOD, HEARTS, THEN IN DIRECTIONS, THAT DARKNESS MIGHT NOT TRIUMPH OVER OUR HUMANITY. IN QUIET GRATITUDE, WE REMEMBER HAVE BEEN REMOVED FROM THIS EARTHLY LIFE INTO THE RESURRECTION WITH THE LORD, TO PROUDLY PROCLAIM: PROGRESS, AND THEIR CHOSEN THE SPIRITS OF FHOSE CITIZENS WHO DAWN OF A GLAD HOME AT LAST! ANCHORED SAFE HOME AT LAST! LIFE'S VOYAGES OVER, ON HEAVEN"S BLESSED SHORE; FROM ALL BONDAGE FREE, ALL OF GOD'S GLORIES NOW TO SEE; TO BEHOLD HIS FACE, THANK HIM FOR HIS GRACE, WITH THE SAVIOR EVER TO BE, IN SWEET ETERNITY. HOME AT LAST! HOME AT LAST! --SELECTED 13 RECOMMENDATIONS (1.) PURSUE A DIVERSIFIED DOWNTOWN, INDUSTRIAL STRONGLY RECOMMEND ALONG WITH MY EARLIER RECOMMENDATION THAT THE CITY ECONOMIC DEVELOPMENT STRATEGY INVOLVING AREAS, TOURISM AND CONVENTIONS, I ALSO THAT WE LOOK AT THE CURRENT CITY AND MONIES DURING THE COMING YEAR. CONSTRUCTING A TRADE CENTER; ORGANIZATIONAL STRUCTURE, MANPOWER, AND MONEY AVAILABLE TO MARKET THE CITY TO SEE IF WE HAVE THE ABILITY TO PURSUE THESE DIVERSE AREAS VIGOROUSLY. IN ADDITION, I RECOMMEND THAT IHE RESOURCES NOW DEVOTED TO ECONOMIC DEVELOPMENTBE INCREASED JUST AS WAS POINTED OUT TO US IN WHEN WE BUILD SUCH A FACILITY WE MUST HAVE A EQUALLY EFFECTIVE MARKETING EFFORT IN ORDER TO FILL THE BUILDING. AS WE PURSUE THE DIVERSIFICATION OF ROANOKE'S ECONOMY AND ECONOMIC DEVELOPMENT STRATEGY, ONE MUST HAVE SIGNIFICANT MARKETING AND ORGANIZATIONAL RESOURCES. THEREFORE, I WOULD LIKE TO ASK THE CITY MANAGER lO COME BACK WITH A PLAN TO HELP US ADDRESS THESE AREAS. 14 (2.) WORKING WITH THE CIVIC CENTER COMMISSION, THE CITY MUST ESTABLISH A PLAN FOR INCREASING SPORTING EVENTS IN THE CITY. FOR A COMMUNITY OUR SIZE, ROANOKE HAS OUTSTANDING ATHLETIC FACILITIES, INCLUDING SOCCER AND SOFTBALL FIELDS, VICTORY STADIUM, AND THE COLISEUM AT THE CIVIC CENTER. EXPERIENCE INDICATES THE COLISEUM IS BEING USED MORE AND MORE FOR TRADE AND EXHIBIT SHOWS, LIMITING ITS AVAILABILI[Y FOR INDOOR SPORTS EVENTS. OF COURSE, THE TRADE AND CONVENTION CENTER NOW TO [HIS SITUATION WILL CHANGE WHEN OPENS. HOWEVER, WE MUST PLAN HAVE A COLISEUM WITH SPORTING EVENTS ON A REGULAR BASIS. THERE ARE NUMEROUS ACTIVITIES [HAT WOULD BE APPROPRIATE AT OUR COLISEUM,AND I URGE THE CIVIC CENTER COMMISSION TO PROCEED WITH THE ESTABLISHMENT OF ACOMMITTEE WITH THE RESPONSIBILITY OF PLANNING AND EXECUTING A PROGRAM TO INCREASE UTILIZATION OF THISOUTSTANDING FACILITY. INCREASINGLY, SPORTS IS ONE OF THE INGREDIENTS OF A SUCCESSFUL CITY. PEOPLE HAVE MORE LEISURE TIME AND DISCRETIONARY INCOME FOR SPORTING EVENTS. 15 RECENTLY, I SAW THE FRONT PAGE OF DECIDED TO COLISEUM. OF $7.5 MILLION IN ATTENDING EVENTS AT THE CHARLOTTE OBSERVER AFTER THE ATLANTIC COAST CONFERENCE HAD ~OLD ITS BASKETBALL TOURNAMENT IN CHARLOTTE'S NEW IN THREE DAYS, THETOURNAMENT WILL GENERATE SPENDING CHARLOTFE. SINCE A MAJORITY OF SPECTATORS OUR COLISEUM ARE FROM OUT OF TOWN, THE ECONOMIC IMPACT OF ADDITIONAL EVENTS WILL BE SIGNIFICANT ON OUR COMMUNITY. (3.) I RECOMMEND THAT WE MAKE THE CITY OF ROANOKE THE PREMIERE "FESTIVAL CITY" OF VIRGINIA. WE CLEARLY NEED TO IMPROVE OUR IDENTITY IN BOTH THE COMMONWEALTH AND NATIONALLY. [HIS HAS BEEN NOTED IN SEVERAL RECENT ECONOMIC DEVELOPMENT STUDIES. MANY ESTABLISHED EVENTS WOULD BENEFIT GREA[LY BY THE INCREASED PUBLIC AWARENESS SUCH A DESIGNATION WOULD BRING. ROANOKE CLEARLY NEEDS A COORDINATED, COMPREHENSIVE CALENDAR OF PUBLIC EVENTS SO THAT SCHEDULING CONFLICTS MIGHT BE 16 AVOIDED AND OPPORTUNITIES MADE KNOWN.THIS MATTER SHOULD BE REFERRED TO THE CITY MANAGER AND THE SPECIAL EVENTS COORDINATOR FOR THE DEVELOPMENT OF A YEARLY CALENDAR AND PUBLICATION AND DISTRIBUTION THEREOF. tHE CALENDAR SHOULD INCLUDE ALL OF THE FESTIVAL ACTIVITIES THAT WE HAVE ALREADY DEVELOPED AND ALL OTHER SIGNIFICANT FESTIVAL ACTIVITIES SPONSORED BY OTHER GROUPS WHO WISH TO JOIN WITH US. THESE GROUPS WOULD SHARE OUR NAME AND LOGO WHICH THE PROgECT WILL DEVELOP. I FURTHER RECOMMEND THAT THE CALENDAR OF ACTUAL EVENTS WILL BEGIN ON THANKSGIVING DAY AND CONTINUE WITH ALL CHRISTMAS EVENTS LISTED AND ALL DOWNTOWN BUILDINGS LIGHTED WITH MATCHING LIGHTS. THE NUMBER OF EVENTS WILL INCREASE IN FUTURE YEARS, AND I WILL WORK AS A VOLUNTEER WITH THE ADMINISTRATION TO MAKE IF HAPPEN. WE ALREADY HAVE THE STREETS, BUILDINGS, AND MANY OF ~HE ASSETS IN PLACE THAT WILL GREATLY AID IN MAKING THE "STAR CITY" VIRGINIA'S "FESTIVAL CITY." THE CITY AND DOWNTOWN ROANOKE, ALREADY INITIATED DISCUSSIONS THAT, WE HOPE, ANOTHER PUBLiC/PRIVATE PARTNERSHIP -- A DOWNTOWN HOLIDAY DECORATION PROGRAM. 17 INCORPORATED, HAVE WILL RESULT IN YET MAJOR UPGRADING OF OUR (4.) OF ELECTED NEIGHBORHOOD OFFICIALS, EDUCATORS, REPRESENTATIVES. THE I BELIEVE DRUG ABUSE SHOULD BE A PRIMARY CONCERN BUSINESS LEADERS, AND ROANOKE POLICE DEPARTMENT SERVES AS THE PRIMARY CITY AGENCY DEALING WITH THE DRUG ABUSE PROBLEM THROUGH A VARIETY OF ENFORCEMENT STRATEGIES INVOLVING ALL LEVELS OF GOVERNMENT, AND THROUGH PREVENTION PARTNERSHIPS WITH SCHOOLS AND NEIGHBORHOOD GROUPS. THE TASKFORCE SHOULD BE CHARGED WITH OF THE COMMUNITY TO IDENTIFY I RECOMMEND THAT THE CITY MANAGER APPOINT A DRUG ABUSE TASK FORCE CALLING ON THE ENTIRE COMMUNI[Y ~0 PARTICIPATE IN FIGHTING DRUG ABUSE. SOLICITING INPUT FROM ALL SECTORS GAPS IN SERVICES AND TO CREATE INCREASED NETWORKING AMONG AGENCIES. IT RECOMMENDATIONS 18 IS MY HOPE THAT THE TASK FORCE WILL DEVELOP AND A REPORT THAT WILL SERVE AS A LONG RANGE PLAN TO CURB THE DRUG ABUSE PROBLEM IN ROANOKE. (5.) LACKING REMAINS THE PATIENTS NOT RECOMMENDS A THOSE AT RISK RESEARCH. WHILE MEDIA/EDUCATION COMPARED TO THE ARE NOT MADE. A VACCINE ONLY TOOL WE HAVE TO ALREADY INFEC[ED. THE SPENDING LEVEL OF $1 AGAINST AIDS, HEALTH EDUCATION PROTECT THESE POTENTIAL AIDS NATIONAL ACADEMY OF SCIENCES BILLION BY 199i TO EDUCATE AND THE GENERAL PUBLIC, AND $1 BILLION FOR AIDS THE COST OF SUCH A CONCERTED RESEARCH EFFORT AND CAMPAIGN ARE HIGH, THEY APPEAR SMALL WHEN HEALTH CARE COSTS TO BE INCURRED IF SUCH EFFORTS I RECOMMEND THAT WE ENCOURAGE OUR FEDERAL OFFICIALS ~0 ENSURE HEALTH CARE COSTS FOR AIDS PATIENTS AND lO PREVENT ALL FORMS OF DISCRIMINATION AGAINST THOSE WHO ARE STRICKEN WITH THIS DISEASE. 19 (6.) I RECOMMEND THAT WE ASK THE REGIONAL AIRPORT COMMISSION TO CONSIDER ESTABLISHING A BRONZE STATUE AT OUR NEW AIRPORT TERMINAL FACILITY IN RECOGNITION OF ROANOKE VALLEY'S THREE WORLD WAR II FIGHTER ACES. MANY OF OUR CITIZENS, NO DOUBT, REMEMBER MAJOR JAMES L. BROOKS WHO HAD THIRTEEN VICTORIES; LT. COL. ROBERT E. WOODY HAD NINE VICTORIES AND RECEIVED THE DISTINGUISHED SERVICE CROSS FOR DOWNING FIVE ENEMY PLANES IN A SINGLE RAID OVER BERLIN; LT. COL. PHILLIP E. COLEMAN SCORED FIVE VICTORIES IN WORLD WAR II AND HAD FOUR MORE IN THE KOREAN WAR. HIS HELMET, FITTING WAY TO SALUTE OUR PILOTS AND CENTERPIECE FOR THE NEW TERMINAL BUILDING. I THINK A STATUE OF A FIGHTER PILOT RESPLENDENT IN GOGGLES, PARACHUTE, AND LEATHER JACKET WOULD BE A THIS COULD BE THE (7.) I NATIONAL EXAMPLE HOMELESS. EVERY RECOMMEND THAT WE MAKE THE CITY OF ROANOKE A ON HOW TO CARE FOR AND REHABILITATE THE HOMELESS PERSON IN ROANOKE IS LACKING AT LEAST ONE OUT OF THE FOUR BASIC NEEDS FOR SURVIVAL -- FOOD, SHELTER, CLOTHING, AND J08S. FOR SURVIVAL, OUR PROGRAM SHOULD ALSO SUPPLYING TH~ HOMELESS WITH THE NECESSARY 2O WHILE ADDRESSING THE INDIVIDUALS' BASIC NEEDS BE INSTRUMENTAL IN TOWARDS SELF-SUFFICIENCY, OF AS WELL AS ASSISTANCE WITH A WIDE EMERGENCY SITUATIONS INCLUDING CRISIS GUIDELINES TO WORK RANGE INTERVENTION AND SUPPORT COUNSELING. (8.) I SUGGEST THAT THE CITY OF ROANOKE ASK THE BLUE RIDGE PARKWAY OFFICIALS TO CONSIDER THE INSTALLATION OF A REGIONAL WELCOME AND INFORMATION CENTER IN CONNEC[ION WITH THE PARKWAY'S FUTURE DEVELOPMENTS IN THE ROANOKE VALLEY. THE INFORMATION CENTER COULD, HOPEFULLY, BE USEDFOR ECONOMIC DEVELOPMENT PURPOSES AND TO DISTRIBUTE INFORMATION ABOUT ROANOKE, WHICH IS THE ONLY CITY THAT THE PARKWAY PASSES THROUGH. 21 WE MUST GO ON WHEN I SUCCEEDED THE LATE MAYOR ROY L. WEBBER, I REMEMBER READING A PASSAGE IN THE FIRST CHAPTER OF THE BOOK OF 30SHUA AND VERSE TWO. THE VERSE SAID, "MOSES, MY SERVANT IS DEAD; NOW THEREFORE ARISE, GO OVER THIS 30RDAN, THOU, AND ALL THIS PEOPLE, UNTO THE LAND WHICH I DO GIVE TO THEM." (30SHUA 1:2) WHEN GOD SPOKE THESE WORDS TO JOSHUA, THE CHILDREN OF ISRAEL WERE PROBABLY EXPERIENCING AN INNER CRISIS. MOSES, THE ONE MAN WHO HAD BEEN COURAGEOUS ENOUGH TO CONFRONT EGYPT'S POWER STRUCTURE, ARMED WITH NOTHING BUT HIS STAFF, HAD SECURED ISRAEL'S EMANCIPATION FROM EGYPT. HE HAD' GUIDED THE PEOPLE FOR 40 YEARS IN THE WILDERNESS AND NOW MOSES IS DEAD. THE ISRAELITES REMEMBERED THAT WHEN ALL SEEMED LOST AND EVERYTHING SEEMED HOPELESS AS PHARAOH'S ARMY CHARGED FROM BEHIND, AND THE RED SEA APPEARED AS A WATERY GRAVE IN FRONT, MOSES HAD STRETCHED FORTH HIS ROD AND THE WATERS ROLLED BACK AND DRY LAND 22 APPEARED AS A PATH THROUGH THE TROUBLED SEA. BUT NOW MOSES IS DEAD. MOSES HAD GONE ALONE UPON A MOUNTAIN AND TALKED WITH GOD WHILE THE RE~T OF THE ISRAELITES STOOD BACK IN FEAR. THEY HAD LEARNED TO LOOK TO AND LEAN UPON MOSES IN PERIODS OF CRISIS FOR HE WAS THEIR PILLOW OF STRENGTH. BUT NOW MOSES IS DEAD. THE CHILDREN OF ISRAEL WERE ABOUT TO EMBARK ON THE SECOND PHASE OF THEIR JOURNEY ~OWARD FREEDOM WHICH WAS THE CAPTURING OF THE LAND OF CANAAN. THEY NOW STOOD LOOKING OVER THE JORDAN RIVER, STANDING BETWEEN THE SLAVERY OF EGYPT AND THE FREEDOM OF CANAAN, THINKING ABOUT THE CHALLENGES, THE BATTLES, THE STRUGGLES THAT WERE BEFORE THEM, THEY FACED THIS TIME, THEY WOULD HAVE SEASONED AND FATHERLY LEADERSHIP OF MOSES. AND KNOWING THAT WHATEVER TO FACE WITHOUT THE BUT THE GOD WHO FIRST SPOKE TO MOSES THROUGH A BURNING BUSH IN THE DESERT, HAD GUIDED HIM, DIRECTED HIM, AND UPHELD HIM DURING ALL THOSE MOMENTS OF CRISIS JOSHUA, HEAVY. IN THE WILDERNESS; THE SECOND IN COMMAND AND SAID, "I KNOW YOUR I KNOW YOU WILL FEEL KEENLY THE LOSS OF MOSES. SPOKE TO HEART IS BUT NO MATTER HOW MUCH YOU GRIEVE, MOSES PROMISED YOUR ANCESTORS REMAINS TO HAS YET TO BE CLEARED; THE CITIES STILL YOU AND ALL YOUR PEOPLE, AND GO OVER PROMISE. EVERY PIECE OF LAND THAT YOUR THE RISING OF THE SUN TO THE GOING DOWN OF YOURS. NO ENEMY WILL BE ABLE TO STAND AGAINST OF YOUR LIFE. SO YOU MUST ARISE AND GO ON." 23 IS DEAD. THE LAND THAT I BE CONQUERED; THE WILDERNESS MUST BE BUILT. SO ARISE, 30RDAN INTO THE LAND OF EYES SHALL REST UPON FROM THE SAME WILL BE YOU ALL THE DAYS AS GOD SPOKE TO JOSHUA, SO GOD SPEAKS TO US. I REMEMBER THAT MY HEART WAS HEAVY WHEN WE LOST THE LEADERSHIP OF THE LATE MAYOR ROY L. WEBBER. HE HAD BEEN OUR MOSES AND HIS LOSS OCCURRED AT A CRITICAL STAGE IN ROANOKE'S HISTORY. HOWEVER, AS I ASSUMED THE RESPONSIBILITIES OF THE MAYOR'S OFFICE, I FELT THAT I WAS BEING URGED TO CARRY ON THE WORK OF MY PREDECESSOR. EVEN NOW, I FEEL AN UNUSUAL SENSE OF URGENCY ABOUT MY TASK. AN INNER VOICE STILL SPEAKS SAYING, "YOU MUST GO ON." I SAY TO ELECTED AND ADMINISTRATIVE OFFICIALS, MANAGERS, AND EMPLOYEES, "DON'T THINK THINGS ARE GOING TO BE EASY. SOMETIMES YOU WILL GIVE YOUR BEST AND YOUR BEST WON'T SEEM GOOD ENOUGH, AND YOU WILL BEGIN TO WONDER IF YOU ARE REALLY CALLED TO THIS WORK, BUT JUST GO ON. SOMETIMES YOU WILL GO OUT OF YOUR WAY TO HELP OTHERS, AND THE VERY ONES YOU HAVE TRIED TO HELP THE MOST WILL BE THE FIRST TO JUST GO ON. WILL THINK TALK ABOUT YOU WHEN YOUR BACK IS TURNED, BUT SOMETIMES THE OPPOSITION WILL SEEM TOO GREAT AND YOU OTHER FORCES WILL DESTROY WHAT YOU ARE STRIVING TO ACCOMPLISH, BUT JUST GO ON." IN SPITE OF DIFFICULTIES, IN SPITE OF BEING OVERWHELMED BY LIFE'S SETBACKS; WHEN WE HAVE TRIED TO BE GOOD COUNCIL MEMBERS, GOOD MANAGERS, AND EMPLOYEES, GOOD MEN AND WOMEN; WHEN THE RESPONSIBILITIES ARE GREAT, THE ODDS AGAINST US ARE OVERWHELMING, AND WE ARE AWARE OF OUR OWN WEAKNESSES AND SHORTCOMINGS, GOD SPEAKS TO US SIMPLY WITH A WORD OF ASSURANCE; "DON'T GIVE UP -- KEEP ON WORKING -- KEEP ON TRYING -- YOU MUST GO ON." IN SPITE OF GO ON ANYWAY. STUMBLING BLOCKS THROWN IN OUR WAY, 25 WE MUST TONIGHT, I MUST SAY THAT WE MUST GO ON WITH THE ECONOMIC DEVELOPMENT PROGRAM. SOME MAY SAY, "HOW CAN WE GO ON -- THE COST IS VERY GREAT -- OPEN SPACE LAND IS SCARCE -- THE SACRIFICES WILL BE MANY FOR US -- WE WILL NEED HELP!" THIS IS TRUE, BUT NO MATTER WHAT HAPPENS FROM DAY-TO-DAY IN OUR ECONOMIC DEVELOPMENT EFFORT, WE MUST GO ON. WE MUST GO ON WITH THE DEVELOPMENT OF A TRADE AND CONVENTION CENTER. WE MUST CONTINUE OUR EFFORT TO STRENGTHEN OUR SYSTEM OF PUBLIC EDUCATION IN ORDER TO DEVELOP TOMORROW'S LEADERS TODAY. WE MUST CONTINUE OUR FLOOD REDUCTION EFFORT. WE MUST DO OUR PART IN DEVELOPING A NEW LANDFILL WITH ALL OF THE NECESSARY COMPONENTS. NO MATTER WHAT FOES APPEAR, NO MATTER WHO TELLS US THAT WE CANNOT MAKE IT, WE KNOW IN WHOM WE HAVE BELIEVED, SO WE MUST GO ON. 26 IF WE GO ON SEEKING THE GUIDANCE OF OUR CITIZENS, TRUSTING IN THE PROMISES OF GOD, GIVING OUR BEST EFFORT EACH AND EVERY DAY, W~ WILL NOT ONLY MAINTAIN THE BASIC SERVICES AND TAKE CARE OF OUR DEDICATED EMPLOYEES; ONE OF THESE DAYS, WE WILL REACH THE PROMISE LAND OF FULFILLMENT. WE WILL CROSS THE 30RDAN RIVER OF OPPORTUNITY. 3ERICHO'S WALL OF OPPOSITION WILL FALL DOWN BEFORE US; AND WE WILL ACHIEVE GREAT SUCCESS FOR THE CITY OF ROANOKE AND ALL OF ITS CITIZENS. SO WE MUST GO ON. I SAY TO YOU, MY FELLOW ROANOKERS, THAT YOU AND I HAVE STOOD TOGETHER MANY TIMES. THE YEARS PAST WILL FOREVER STAND AS A LIVING WITNESS TO OUR TOGETHERNESS. WE STOOD TOGETHER THROUGH THE INTEGRATION OF SCHOOLS. WE STOOD TOGETHER AND ESTABLISHED A STRONG AFFIRMATIVE ACTION PROGRAM. WE STOOD TOGETHER IN THE FORMATION OF AN EFFECTIVE FAIR HOUSING POLICY. IN MORE RECENT TIMES, WE ESTABLISHED THE ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY, SUPERINTENDED THE REVITALIZATION OF DOWNTOWN ROANOKE, CREATED A PARK RENEWAL ROANOKE NEIGHBORHOOD PARTNERSHIP, FORMED THE ROANOKE AIRPORT COMMfSSION, AND CONSTRUCTED VALLEY VIEW MALL. 27 PROGRAM, ORGANIZED THE REGIONAL THERE IS NO TASK THAT IS TOO DIFFICULT AND NO CHALLENGE TOO GREAT WHEN WE STAND TOGETHER. ON 3UNE 11, WE STOOD TOGETHER IN HOUSTON, TEXAS, AND TOLD THE ROANOKE STORY. FOR THE FOURTH TIME IN OUR HISTORY AND FOR THE THIRD TIME IN THE LAST NINEYEARS, WE RECEIVED THE ALL-AMERICA CITY AWARD. WE HAVE A CITY OF CITIZENS WITH FAITH IN EACH OTHER. THIS CITY REPRESENIS ~HE HEARTBEAT OF AMERICA. ROANOKE CARES ABOUT PEOPLE. THIS IS AMERICA AT ITS BEST. THIS IS THE GARDEN SPOT OF PROGRESS. THIS IS A CITY WITH A VISION. THIS IS A CITY OF SPIRIT AND PRIDE. THIS IS MY HOME -- ROANOKE, VIRGINIA. THANK YOU AND MAY THE BLESSING OF OUR GREAT GOD ABIDE WITH YOU AND OUR CITY FOREVER. IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of August, 1988. VIRGINIA, No. 29237. A RESOLUTION commending the Roanoke Hawks basketball team and their coach, Joe Gaither, for their Performance in the 17-and-under AAU National Basketball Tournament. WHEREAS, the Roanoke Hawks basketball team led by Coach Joe Gaither finished with a 6-1 record at the 17-and-under AAU National Basketball Tournament; and WHEREAS, the Roanoke Hawks played in the 17-and-under AAU National Basketball Tournament in Yakima, Washington, Saturday, July 16, 1988, and even though the team suffered a 95-85 loss to the Memphis YMCA, the Roanoke team reflected great credit on our City and upon the entire Roanoke Valley; and WHEREAS, the Roanoke Hawks played with great effort, deter- mination and confidence, and their No. 2 finish in the 17-an-under AAU National Basketball Tournament is an accomplishment of which all citizens of the Roanoke Valley can be proud. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Council adopts this resolution as a means of expressing its commendation to the Roanoke Hawks basketball team and their coach, Joe Gaither, for their outstanding r~presen- ration of our City and the entire Roanoke Valley. 2. The Clerk is directed to forward an attested copy of this resolution to Coach Joe Gaither. ATTEST: City Clerk. May 26, 1988 The Honorable Noel Mayor City of Roanoke Drawer 1220 Roanoke, Virginia GOVERNMENT FINANCE OFFICERS ASSOCIATION C. Taylor EXECUIIVEOFFICES: 480 NORTH MICHIGAN AVENUE SUITE 800 CHICAGO, ILLINOIS6060~ 7476 3~2:977 9700 24006 Dear Mayor Taylor: We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended June 30, 1987 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual des- ignated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Jesse A. Hall, Admin. of City Accounting Services The Certificate of Achievement plaque will be shipped under separate cover in about six weeks. We hope that you will arrange for a formal presenta- tion of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. A sample news release is enclosed. We suggest that you provide copies of it to the local newspapers and radio and television stations. In addition, enclosed is the 1987 Certificate Program results representing the most recent statistics available. We hope that your example will encourage other government officials in their efforts to achieve and maintain an appropriate standard of excel- lence in financial reporting. If you have any questions regarding this matter, or if we may be of any further assistance, please do not hesitate to contact us. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Frederick G. Lantz Manager/Technical Services Center FGL/ds Enclosures WASHINGTON OFFICE: SUITE 200 * ~ 750 K STREET, N.W. · WASHINGTON, D.C. * 20006 * 202:429-2750 NEWS RELEASE RE: CITY OF ROANOKE Is Awarded HIGHEST AWARD IN FINANCIAL REPORTING (Chicago)--The Certificate of Achievement for Excellence Reporting has been awarded to: GOVERNMENT FINANCE OFFICERS ASSOCIATION EXECUTIVE OFFICES: 180 NORTH MICHIGAN AVENUE SUITE 800 CHICAGO, IllINOIS 6060I 7476 3~2:977-9700 in Financial CITY OF ROANOKE by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement also is given to the individual designated as primarily responsible for its having earned the certificate. This Award of Financial Reporting Achievement has been presented to: JESSE A. HALL, ADMIN. OF CITY ACCOUNTING SERVICES The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive "spirit of full disclosure" effort to clearly communicate its financial story and motivate potential persons and user groups to read the CAFR. The GFOA is a nonprofit professional association serving 11,500 government finance professionals. The association produces a variety of technical publications in various fields of governmental finance, and represents the public finance community in Washington, D.C. The association provides numerous training opportunities, and conducts an annual conference attended by 5,000 public finance professionals. For more information, contact Fred Lantz at 312/977-9700. WASHINGTON OFFICE: SUITE 200 · 1750 K STREET, NW · WASHINGTON, DC. · 20006 · 202:429-2750 PRESENTATION OF THE CERTIFICATE OF ACHIEVEMENT PROGRAM AWARDS The Certificate of Achievement for Excellence in Financial Reporting is the highest form of recognition for state and local governments. The Certificate program thereby advocates that recipients be formally recog- nized for their outstanding accomplishments. If you would like a formal presentation of your award, you should contact your Government Finance Officers Association state representative. Your representative,s mailing address and phone number is as follows: Roy W. Cherry Director of Finance City of Portsmouth P.O. Box 820 Portsmouth, Virginia 804/393-8641 23705 Office of the City Cler~ August 12, 1988 File #178-200 Mr. Herbert D. McBride Executive Director City of Roanoke Redevelopment and Housing Authority P. 0. Box 6359 Roanoke, Virginia 24017 Dear Mr. McBride: I am enclosing copy of Resolution No. 29239, approving an amendment to the Redevelopment Plan for the Shaffer's Crossing Community Develop- ment Project, which Resolution No. 29239 was adopted by the Council of the City of Roanoke at a regular meeting held on Monda~ Rugust $ 1988. ~ , Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:sw Enco pc: Mr. Homer Martin, Finance Director, City of Roanoke Redevelopment and Housing Authority, P. 0. Box 6359, Roanoke, Virginia 24017 Mr. H. Wesley White, Jr., Land Planning/Subsidized Housing Director, City of Roanoke Redevelopment and Housing Authority, P. 0. Box 6359, Roanoke, Virginia 24017 Mr. Michael Mo Waldvogel, Chairman, City Planning Commission Mr. W. Robert Herbert, City Manager Mr. Wi ~urn C. Dibling, Jr., City Attorney Mr. William F. Clark, Director, Public Works Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator Mr. Brian J. Wishneff, Chief, Economic Development ' Mr. John R. MarIIes, Chief, Community Planning Room456 MunlCll:~alBulldJng 215C~urchAv'~nue, S.W. Roanc~e, Virg~nla2401¢ (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA, The 8th day of August, 1988. No. 29239 A RESOLUTION approving an amendment to the Redevelopment Plan for the Shaffer's Crossing Community Development Project. WHEREAS, the City of Roanoke Redevelopment and Housing Authority has transmitted to the Council a proposed amendment, being Amendment No. 1, to the Redevelopment Plan dated July, 1985, for an area of the City generally known as Shaffer's Crossing, which sets forth a program for addressing the problem of the deterioration of this area. WHEREAS, the proposed amendment to the Shaffer's Crossing Redevelopment Plan has been approved by the Commissioners of the City of Roanoke Redevelopment and Housing Authority following a public hearing on Larch 14, 1988. WHEREAS, the City Planning Commission endorsed the proposed amendment to the Shaffer's Crossing Redevelopment Plan at its meeting on July 6, 1988, and found it to be in general confor- mance with the City's Comprehensive Plan. THEREFORE, BE IT RESOLVED by the Council of the City of Roa- noke that the amendment, being Amendment No. 1 to the Shaffer's Crossing Redevelopment Plan forwarded to Council by the City of Roanoke Redevelopment and Housing Authority for the Shaffer's Crossing Community Development Project, having been duly received and considered, is hereby APPROVED, and the City Clerk is directed to file a copy of Amendment No. 1 to the Redevelopment Plan in the records of her office, said Plan consisting of ten pages, one exhibit, and two maps, one being identified as a property acqui- sition map labeled RP-1, dated July, 1985, and the other being identified as a land use map, and labeled as RP-2, dated March, 1988. ATTEST: City Clerk. Raanoke City Planning Commission August 8, 1988 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Proposed Amendment to the Shaffer's Crossing Redevelopment Plan On Wednesday, June 1, 1988, the Roanoke City Planning Commission was briefed by Mr. H. Wesley White, Jr., Land Planning/Subsidized Housing Director with the Roanoke Redevelopment and Housing Authority (Ri{HA) on the proposed amendments to the Shaffer's Crossing Redevelopment Plan. During his presentation, Mr. White advised the Commission that the proposed amendments to the text of the redevelopment plan were intended to bring the land use provisions and building requirements of the redevelopment plan into conformity with the City's new zoning ordinance. He stated the amendment to the land use map was intended to reflect the pattern of existing land use in a portion of the redevelopment area along Shenandoah Avenue not to be acquired by the RRHA. During the Commission meeting, Mr. Kent Roberts representing Save-X gas stations/convenience store (located on Shenandoah Avenue) appeared Room 355 Muniopal Building 215 Church Avenue, SW Roanoke, Virginia 24011 (703) 981-2344 Members of Council Page 2 before the Commission to speak in favor of the proposed amendment to the land use map. Mr. Roberts noted that his business was previously a permitted use in the LM, Light Manufacturing district and now his existing gas station/convenience store was a non-conforming use which restricts him from improving or upgrading his facility. The Planning staff recommended approval of both amendments. Staff noted that the proposed amendments to the text of the redevelopment plan would eliminate conflicting requirements. Staff felt that the proposed amendment to the redevelopment areas land use map would be consistent with the City's Comprehensive Plan and would more accurately reflect the pattern of existing land use along this portion of Shenandoah Avenue. After further consideration of the matter, the Planning Co~ission voted to recommend to City Council that the proposed amendments to the Redevelopment Plan for Shaffer's Crossing Community Development Project be approved. In a separate action, the Planning Commission authorized City staff to file a petition to rezone the affected parcels along Shenandoah Avenue from LM, Light Manufacturing District, to C-2, General Commercial District in order to bring the City's zoning map into conformity with the amended redevelopment plan. Respectfully submitted, Michael M. Waldvogel, Chairman Roanoke City Planning Commission MMW:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Co~issioner/Zoning Administrator Land Planning/Subsidized Housing Director, RRHA REDEVELOPMENT PLAN FOR SHAFFER'S CROSSING COMMUNITY DEVELOPMENT PROJECT AMENDMENT NO. 1 MARCH, 1988 City of Roanoke Redevelopment and Housing Authority ae SHAFFER'S CROSSING COMMUNITY DEVELOPMENT PROJECT Redevelopment Plan Roanoke, Virginia FABLE OF CONTENTS Table of Contents Description of Project 1. Boundaries of Redevelopment Area 2. Redevelopment Plan Objectives 3. Types of Proposed Renewal Actions Land Use Plan 1. Land Use Map 2. Land Use Provisions and Building Requirements Project Proposals 1. Land Acquisition 2. Rehabilitation and Conservation 3. Proposals for Low and Moderate Cost Housing 4. Redeveloper,s Obligations 5. Underground Utility Lines Other Provisions Necessary to Meet State and Local Requirements 1. Conformance to Comprehensive Plan 2. Relationship to Local Objectives 3. Proposals for Land Use, Building Requirements and Land Disposition Relocation Procedures for Changing an Approved Redevelopment Plan Exhibits and Maps 1. Exhibit A-Boundary Description 2. Property Acquisition Map Dated July, 1985 - RP-1 3. Land Use Map Dated March, 1988 - RP-2 CD-27 Roanoke, VA 3/88 Be DESCRIPTION OF PROJECT 1. Boundaries of the Redevelopment Area The boundaries of the Shaffer,s Crossing Community Develop- ment Project are shown on the property Acquisition Map No. RP-1, dated July, 1985, and described in Exhibit A-Boundary Description and attached hereto. 2. ~edevelopment Plan Objectives The objectives of the Shaffer,s Crossing Community Develop- ment Project are as follows: a. To plan for the acquisition and removal of buildings or improvements which by reason of dilapidation, obsolesence, overcrowding, faulty arrangement of design, lack of ventilation, light and sanitary facilities, excessive land coverage, deleterious land use or obsolete layout, or a combination of these or other factors, are detrimental to the safety, health, morals, or welfare of the community: The Shaffer,s Crossing Community Development Project Area encompasses a blighted area which contains 14 dilapidated buildings, and 2 buildings the use of which is deleterious to surrounding uses, of a total of 30 structures. b. To plan for the a ' ' ' cqulslt~on of other property for the purposes of removing, preventing or reducing blight, blighting factors, or the cause of blight, which in the Shaffer's Crossing Project Area includes poor street layout and inadequate utilities. c. To plan for the acquisition of property where the diverse ownership, the street and lot layout, and other condi- tions prevent a proper development of property and where acquisition of the property is necessary to carry out the Redevelopment Plan: The Shaffer,s Crossing Project Area contains 21 nlmproved properties and 7 improved properties which must be acquired to assemble sufficient land for proper development, to provide the land use con- templated in the Redevelopment Plan, and to carry out needed public improvements. d. To improve the standard of housing and environment of the residents to be relocated from the project area, including the provision of housing in better physical conditions and in locations which are more accessible to CD Roanoke, VA 3/88 2 L~ND 1. needed community facilities and to the remainder of the city. e. To replace residential uses in an area which is isolated from other residential areas and from adequate community facilities and which is surrounded by uses Incompatible with a residential e ' nvlronment. f. To create a new resource of graded land for light industries with railroad access, thus strengthening the economic base of the City and the region. ~¥Des of ProDosed Renewal Action~: The entire project area will be cleared and redeveloped. All existing structures and streets (except properties marked N.T.B.A., Shenandoah Ave., 24th Street, Baker Ave., 30th Street, 27th Street and portions of Johnson and 2$th Street) will be cleared, the land will be graded as necessary and the resulting building sites will be redeveloped for industrial use. Underground utility lines are required and will be placed in public rights-of-way wherever possible. USE PLAN Land Use Ma The Land Use Map No. RP-2, dated March 1988, is submitted as part of this Redevelopment Plan. Land Use Provisions and Buildinq Re~uirement~ a. Permitted Use Two general types of land uses shall be permitted in the Shaffer's Crossing Development Project - Commercial and Light Industrial. 1) 2) Commercial The Commercial uses permitted in the project area as shown on the Land Use Map No. RP-2, dated March, 1988, shall be those outlined under the C-2 Zoning of the City of Roanoke,s Zoning Ordinance. Li ht Industrial The following Light Industrial uses shall be permitted in the project area as shown on the Land Use Map RP-2 dated March, 1988: a) Light Manufacturing and processing, provided that all manufacturing and processing operations be conducted within an enclosed building; CD-27 Roanoke, VA 3/88 3 be b) Freight terminals, wholesaling, warehousing, storage, supply and distribution; c) Accessory uses, including outdoor storage lots and yards incidental to the primary operations except wrecking, junk, scrape and salvage yards. ~dditional Requlations and Controls 1) Buildinq and Lot Requirements for Commercial Use:~ The requirements for Commercial uses shall be those outlined in Article III, Division 3, Subdivision C, of the Zoning Ordinance of Roanoke, Virginia. 2) Duildinq and Lot Requirements for Liqht Industrial Uses The requirements for Light Industrial uses shall be those outlined in Article III, Division 4, Subdivision A of the Zoning Ordinance of Roanoke, Virginia. Off-Street Parkin~ and Loadin~ Off-Street Parking and Loading requirements shall be those outlined in Article IV, Division 2 of the Zoning Ordinance of Roanoke, Virginia. SiGns The sign requirements shall be those outlined in Article IV, Division 3 of the Zoning Ordinance of Roanoke, Virginia. ~eneral SuD~lementar¥ Requlation~: Ail uses shall conform to the General Supplementary Regulations as set forth in Article IV, Division 1 of the Zoning Ordinance of Roanoke, Virginia. Easements No structure shall be erected on or over utility easements. 3) 4) S) 6) c. Design Guidelines The development of all parcels to be disposed of in the Shaffer's Crossing Community Development Project shall be in accordance with the following design guidelines: 1) The structures shall be placed on the site in a location which presents a satisfactory view from the street and, which best utilizes the topography, and which relates well to planned or existing structures on adjoining sites. 2) The site should be planned to minimize interference with external traffic movement, to provide a clear internal traffic flow to parking areas, and to shield larger parking areas from public streets. CD-27 Roanoke, VA 3/88 De 3) Landscaping should be provided on each site in a manner consistent with the use of the site and with its particular geographic characteristics. 4) The design of buildings and signs should recognize their utilization and should be attractive and pleasing. 5) All building accessories located on the roof or site of the development shall be screened to be compatible with the structure. d. Duration of Provisions and Requirement~ The provisions and requirements established above and any amendment thereto shall be in effect from the date of approval of this Redevelopment Plan by the Council of the City of Roanoke, Virginia and shall remain in effect for a period of twenty-five (25) calendar years from that date. e. Controls to be AD,lied to ProDert¥ Not Acquired Improvements or additions to improved and nlmproved u ' properties within the project area identified as "Not To Be Acquired,,, shall meet the Land Use Provisions and Building Requirements established under C.2. above. PROJECT PROPOSALS Ail properties in the Shaffer,s Crossing Community Development project are to be acquired for clearance and redevelopment, except those properties indicated Not To Be Acquired (N.T.B.A.) on the Property Acquisition Map No. RP-1, dated July, 1985. Conditions for Not Acquiring Properties Now Designated for Acquisition: The City of Roanoke Redevelopment and Housing Authority may exempt from acquisition any pro- perty which, in its judgment, can be made by the owner to conform to all of the land use provisions and building requirements set forth herein and when acquisition of such property is not necessary to carry out the bflectlves of the Redevelopment Plan. CD-27 Roanoke, VA 3/ss 5 Rehabilitation and Conservatio~z No rehabilitation and conservation is contemplated for the project area. Proposals for Low and Moderate Cost Housin,3 No Housing is contemplated as a reuse for the project area. RedeveloDer's Obliqationm The City of Roanoke Redevelopment and Housing Authority in disposing of the land in the project area to be redeveloped by private or public parties, shall in contracts or deeds or other instruments with such parties, include such terms or conditions as in the judgment of the Authority are necessary to c~rry out the objectives o~ ~ ....... provisions shall ~ .... ~-~ .... ~.~ ~u~ve~opment Plan. Such . ~ ~u~ 1~ sucn contracts, deeds, or other instruments between the City of Roanoke Redevelopment and Housing Authority and the redevelopers shall obligate the purchasers of land in the project area and their successors in interest to: a. Devote the parcels owned by them only for the purposes and in the manner specified in the Redevelopment Plan, and to that end to obtain the approval of the City of Roanoke Redevelopment and Housing Authority of site redevelopment plans. b. ~Begin and complete the construction of improvements agreed upon in the land disposition contract within a reasonable time as determined in the contract. c. Retain the interest acquired until the completion of construction and development of the area acquired in accordance with this plan, and shall not sell, lease, or transfer the interest acquired or any part thereof prior to such completion of construction and development without the written consent of the City of Roanoke Redevelopment and Housing Authority. d. Not effect or execute any agreement, lease, conveyance, or other instrument whereby the property or any part thereof is restricted on the basis of race, religion, sex, color, national origin, age or handicap in the sale, lease or occupancy thereof, and to comply with all state or local laws in effect from time to time CD-27 Roanoke, VA 3/s8 prohibiting discrimination or segregation by reason of race, religion, sex, color, national origin, age or handicap in the sale, lease or occupancy of the property. e. To comply to the requirements and provisions of the Affirmative Action Plan for contract compliance, as in the judgment of the Authority are necessary. 5. Underqround Utility Line~ Utility lines will be required to be underground and located within public easements or rights-of-way or in easements granted by private developers. QTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL REQUIREMENT~ This Redevelopment Plan is based on the provisions of the Virginia Housing Authorities Law and of the Regulations of the City of Roanoke. The following requirements have been met: 1. ~onformance to ComDrehensive Pla~ The Redevelopment Plan for the Shaffer's Crossing Community Development Project conforms to the recommendations of the Development Plan for the City of Roanoke, Virginia. 2. Relationship to Local Objectives. The Redevelopment Plan contributes to the realization of the following local objectives: a. To acquire blighted or deteriorated areas which are detrimental to the safety, health, morals or welfare of the community, and to acquire other real property for the purpose of removing, preventing, or reducing blight, blighting factors, or the cause of blight. The project area contains 30 structures of which 14 were found to be dilapidated. The project area unquestionably c ' onstltutes a blighted or deteriorating area as defined in the Virginia Housing Authorities Law and the proposed clearance of the project area constitutes the removal of blight or blighting factors permitted by that Law. b. To support and strengthen the growth of the City by eliminating incompatible land uses, by providing for new and more appropriate uses which will contribute to the economic base of the area. CD-27 Roanoke, VA 3/88 7 3. Proposals for Land Use, Buildinq Requirements and Lan~ The Redevelopment Plan indicates the proposed land uses and building requirements in the project area and indicates the areas to be made available to private enterprise for redevelopment. F. RELOCATION The Redevelopment Plan indicates the following methods of relocating residents: 1. The temporary relocation (when necessary) of persons living in the area; and Providing decent, safe and sanitary dwellings in the City of Roanoke substantially equal to the number of substandard dwellings to be cleared for the area, at rents within the financial reach of the income groups displaced from such substandard dwellings as follows: a. The City of Roanoke Redevelopment and Housing Authority will comply with applicable State and Federal laws and will administer relocation procedures by using experienced Authority personnel. b. A.family-by-family survey, together with a survey of single persons and commercial establishments, will be conducted and the data obtained will be compiled by the Authority staff immediately prior to or at the time of acquisition. c. Listings from newspaper advertisements and realtors of available rental units will be kept current by the Authority staff. The existing turnover of public housing and Section 8 units will be sufficient to rehouse all eligible families. Turnover in existing private housing will be sufficient to permanently or temporarily rehouse all other families and single persons who will be displaced. The City of Roanoke Redevelopment and Housing Authority will consider a dwelling unit to be decent, safe and sanitary when it: a. Is in conformity with applicable provisions of local codes and ordinances governing existing structures; CD-27 Roanoke, VA 3/88 8 b. Is in good repair, weather-tight with no dampness or leakage; c. Contains for the exclusive use of the family, bathroom facilities, adequately ventilated, with a lavatory, bathtub or shower and flush toilet, all sewer connected and with a supply of hot and cold running water; d. Contains a kitchen with sink and cook stove or utility connection for such stove; e. Has safe flue-connected heating facilities and adequate and safe electrical service; f. Has a window opening directly to the outdoors in each living room, bedroom and kitchen. (In the event a kitchen has no such window, an operable mechanical ventilating device is deemed to be adequate.); g. Has sufficient space and rooms in adequate proportion to provide privacy and to avoid overcrowding. If any dwelling unit into which a family relocates is not decent, safe and sanitary, such relocation will be regarded as temporary· The Relocation Staff of the Authority will offer the family so relocated further sslstance in obtaining a ' standard accommodations. Families and single persons will be advised in writing and by personal interview regarding the relocation procedures. All quarters available or used for the relocation of persons will be personally inspected by the Relocation Staff of the Authority and certified as being safe, decent, and sanitary, as warranted. Relocation will be fully documented and recorded. Occupants will be informed of impending demolition of structures and of plans of the Authority with respect to cooperating in their relocation. The site families and single persons will be notified personally and in writing in order that the Authority is assured that proper notifi- cation has been issued· ~egal eviction will be undertake against occupants of ac~lre~ ...... ~ .... n =- ~ m~uw==uy only as a las= re and shall be undertaken in cases of: sort a. Failure to pay rent. b. Maintaining a nuisance or using the premises for illegal purposes. c. A material breach of the rental agreement. d. Refusal to admit a member of the Authority Relocation Staff. e. Refusal to consider accommodations meeting relocation standards· CD-27 Roanoke, Va 9 Situations requiring eviction under State or local law. Site families, individual householders and commercial establishments will be compensated for moving expen- ditures and/or direct loss of personal property. In no event will such payments exceed the maximum amounts permitted by Federal Regulations governing Relocation Grant payments. The relocation schedule will be con- tingent upon the acquisition of property and cooperation of the owner or tenant occupying the premises. It will be administered in a manner to prevent undue hardship to any occupant. G. Procedures for Chanqes in ADDroved Plan The Redevelopment Plan may be modified at any time by the City of Roanoke Redevelopment and Housing Authority with the consent of the City Council, provided that, if modified after the lease or sale of real property in the project area, the modification shall be conditioned upon the approval of the owners, leasees, or successors in interest of any property adversely affected by such modification, and in any event shall be subject to such rights at law or in equity as a leasee or purchaser, or his successor or successors in interest may be entitled to assert. Where the proposed modification will substantially change the Redevelopment Plan as previously approved by the Authority, the modifica- tion shall be formally approved by the Authority as in the case of the original Plan. H. ~xhibits and Maps 10 EXHIBIT A SHAFFER~S CROSSING COM/~3NITY DEVELOPMENT PROJECT BOUNDARY DESCRIPTION BEGINNING at the intersection of the westerly right-of-way line of Thirtieth Street and the southerly right-of-way line of Shenandoah Avenue; thence, easterly across Thirtieth Street, along the southerly right- of-way line of Shenandoah Avenue approximately 2,382 feet to the westerly right-of-way line of Twenty-fourth Street; thence, in a generally southerly direction along the westerly right- of-way line of Twenty-fourth Street approximately 663 feet to the southerly right-of-way line of Baker Avenue; thence, in a generally westerly direction along the southerly right- of-way of Baker Avenue approximately 2,025 feet to the westerly right- of-way line of Thirtieth Street; thence, northerly along the westerly right-of-way line of Thirtieth Street approximately 530 feet to the point of BEGINNING. This area contains 27 acres more or less. CD Roanoke, VA 3/8s CITY OF RQ, ~,/~E REDEVELOPMENT ~ ~:~(~USiNG AUTHORITY RONALD O. CRAWFORD JO ANNE I~. JUSTIS PERCY T. KEELING MAURY L, STRAUSS 262~ SALEM TURNPIKE, N. W. ROANOKE, VIRGINIA 24017 July 28, 1988 Mayor Noel C. Taylor and Members of Council Municipal Building 215 Church Ave., S.W. Roanoke, VA 24011 Re: Approval, Amendment No. 1 to the Shaffer's Crossing Redevelopment Plan, CD-27 Dear Mrs. Bowles and Gentlemen: On March 14, 1988, the City of Roanoke Redevelopment and Housing Authority held a public hearing on Amendment No. 1 to the Shaffer's Crossing Redevelopment Plan. The Authority's Board of Commissioners also approved the Amendment to the Plan on March 14, 1988. Copies of Amendment No. 1 to the Shaffer's Crossing Plan and Map Exhibits as approved by the Authority's Board have already been transmitted to Council. The Plan has been amended for the following reasons: Change the land use of twelve parcels of land on the south side of Shenandoah Avenue, N.W. just east and west of its intersection with 25th Street, N.W. from LM, Light Manufac- turing to C2, General Commercial. The present land use is predominantly commercial and the change would provide the owners with greater flexibility in improving and developing their property. Given the existing land use patterns, the property would be more compatible with residential develop- ment in the area if developed commercially than industrially. This property was not to be acquired by the Authority and has been determined not valuable for industrial development To bring the text of the Redevelopment Plan in conformance with the land use provisions and building requirements of the City's new zoning ordinance. Mayor Taylor and Members of Council July 27, 1988 Page 2 The Authority respectfully requests that City Council consider and approve Amendment No. 1 to the Shaffer's Crossing Redevelopment Plan at its meeting on August 8, 1988. If members bf Council have any questions regarding the plan prior to the meeting, please do not hesitate to contact us. Members of the Authority's staff will be available at the meeting to answer any questions which may arise at that time. Very truly yours, Herbert D. McBride Executive Director HDM/shs July 21, 1988 Mr. Herbert D. McBride Executive Director Roanoke Redevelopment & Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Mr. McBride: I am enclosing copy of a report of the City Planning Commission recor~ending that the Council of the City of Roanoke grant the request of the Housing Authority to amend the Land Use Map and text of the Redevelopment Plan for Shaffer~s Crossing Corr~unity Development Project in order to permit certain corr~nercial uses in a certain portion of the redevelopment area. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 6, 1981, a public hearing on the abovedescribed'request has been set for Monday, August 8, 1988, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am aZso enclosing copy of a notice of the public hearing and an Ordinance providing for the amendments, which Ordinance was prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hack'worth, Assistant City Attorney, at 981-2431. Sincerely,~. ~ ~' ~~ Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. H. Wesley White, Jr., Land Planning/Subsidized Housing Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. IV., Roanoke, Virginia 24017 Room 456 Municipal Building 2t5 C~urch Avenue, S,W. Rc:x:~:~,~, Vlrg~la 24011 (703) 98t-2541 Mr. Herbert D. McBride Page 2 July 21, 1988 pc: Mr. Wayne G. Strickland, Executive Director, District Corr~nission, P. O. Box 2569, Roanoke, Mr. W. Robert Herbert, City Manager Fifth Planning Virginia 24010 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Mr. Michael M. WaldvogeI, Chairman, City Planning Corr~nission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Corr~tissioner and Zoning Administrator Mr. John R. MarZZes, Agent~Secretaryw City Planning Corr~nission Ms. Doris Layne, Office of Real Estate Valuation CITY ROOM RCANO~E VA 24011 STATE OF VtNulNiA CiTY OF PUBLICATION P~R~TIdN I$ PUbLISHE~ OF THE ROAN~N~ TiM~S & NGRLJ-~CnS, A u~iLY N~SPAP~R PU~LISMEU iN RdANGK~, IN IHE STATE OF Nd[ICE ~AS ~b~LIShcD IN S~iO Nc~SP~PCN$ 0~ THE FOLLU~IINu UAI~$ L, 7/29/SU MJRN liN,~ CFFICc¢, ~ .SiGNA NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, August 8, 1988, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers in the Municipal Building, 215 Church Avenue, S. W., on the request of the City of Roanoke Redevelopment and Housing Authority to amend the Land Use Map and text of the Redevelopment Plan for Shaffer's Crossing Community Development Project in order to permit certain commer- cial uses in a certain portion of the redevelopment area. A copy of the Plan as it is proposed to be amended is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest and citi- zens may appear on the above date and be heard on the questions. GIVEN under my hand this 20th day of July, 1988. Mary F. Please publish in full twice, once on Friday, July 22, 1988, and once on Friday, July 29, 1988, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Parker, City Clerk Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 VlMUNITY DEVELOPMENT SHAFFE R 'S CROSSING PROdECT CITY ;rEDEVELOPMENT ROANOKE, O F' ROANOKE AND HOUSING AUTHORITY NUMBER >_7 VIRGINIA : I00' EXHIBIT NUMBER RP-2 CODE NUMB'ER I DATE:REV. MARCH, 1988 I DRW. BY JRG MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN TIlE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office of the Council August 8, 1988 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gbntlemen: I wish to request an Executive Session to discuss a personnel matter with regard to appointments to various authorities, boards, corrm~issions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. DAB:rIa Sincerely, Council Member I~n4.56 MunlclpalBullding 2'lS Church Avenue, S.W.l~oanoke, VIrginia 24011 (703)98~1.254,1 Office of the City Clerk August 12, 1988 File #365 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Council Member David A. Bowers requesting that the City Administration contact the Explore Project staff to set up a briefing for Council on the Explore Project, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adopted, Council concurred in the request. Sincerely, Mary F. Parker, C~C City Clerk MFP:sw Room'456 Munt¢ipolBulldlng 215Chu~"hAve,nue, S.W. Roonoke, Vlrglnlo24011 (703)981-2541 Office of the Council August 1, 1988 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: The Explore Project has been discussed now for three years and it has finally received funding from the Commonwealth and from the federal government. I believe it is now a project that will be built, and [ think any 'urther opposition to it is probably fruitless. I now believe that something will be built out on the site, and that the greater Roanoke area will at least end up with a river parkway and a state park. Accordingly, in an effort to "join them if you can't beat them" I would like to suggest that the City Administration contact the Explore Project staff and set-up a briefing with Council on the matter. I think its time now for us to ask some legitimate questions as to what impact, good and bad, the project will have on the City of Roanoke. We need to know what sort of tax revenue this will generate for us, and then we need to figure out what sort of expenses we may have with additional police, fire, water, sewer, garbage collection, etc. By the way ladies and gentlemen, my "red-line" proposal in which the valley would be divided between Salem on the west, Roanoke on the east and allow Vinton to remain a town, would thus bring the Explore Project within the boundaries of the City of Roanoke. Maybe this idea is looking better and better ail along, since the benefits will be directly to the City. I never really thought that Explore and the "twin cities and a town concept" were mutually advantageous to each other but I'm beginning to see that they might very well be. Root'n 456 A/lunlcipol Bul~ling 215 Olurch Avenue, S.W. Roonoke, VIrglnio 2401 'I (703) 98t-2541 The Honorable Mayor and Members of Roanoke City Council Page 2 August I, 1988 I would ask that this matter be placed on the consent agenda for August 8 and that we request that the administration set up a briefing Soon with Council and the Explore staff. Best personal regards to each of you. DAB: r la Sincerely, ~d~A. Bowers Council Member Office of the City Clerk August 12, 1988 File #300 Mr. David A. Bowers, Audit Committee Roanoke, Virginia Chairman Your report requesting approval of proposed meeting dates for the Audit Committee for the remainder of the year; viz: September 26, 1988 and November 28, 1988, was before the Council of the City of ~oanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adopted, Council concurred in the request. Sincer~e Iy, p~ Mary F. Parker, CMC City Clerk MFP:sw pc: Members, Audit Committee Mr. W. Robert ~erbert, City ~anager ~Ir. Wilburn Co Dibling, Jr., City Attorney Mr. Joel M. Schlan~er, Director of Finance Mr. William L. Brogan, Municipal Auditor Room 456 Municipal Building 215 O~urch Avenue, S.W. Roonoke, Virginia 2,40'11 (703) 981-254'1 Office of the Council David A. Bowers Councilman August 3, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: As your Audit Committee Chairman, I was attempting to schedule our committee meetings for the rest of the year. Our regular meeting is scheduled for the 1st Monday of each month, if needed. However, Monday, October 3, 1988 we will be at VML in Virginia Beach and on Monday, December 5, 1988 we will be at the NLC in Boston. Accordingly, I would like to propose a meeting for the following dates: Monday, September 19, 1988 (after Council meeting) Monday, November 28, 1988 (after Council meeting) The members of the Audit Committee this year are: Mr. David A. Bowers, Chairman Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. Howard E. Musser Mr. James O. Trout I would ask that this matter be placed on our next consent agenda for your approval of these revised meeting dates. Best personal regards. Sincerely, David A. Bowers Chairman, Audit Committee I~oom 456 Munlcipol Building 215 C~urch Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-2541 Office of the City Genk August 12, 1988 File #365-200-67 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear ~lr. Herbert: Your report with regard to the proposed biking/jogging trail along the Roanoke River, was before the Council of the City of Roanoke at a regular meeting held on ~nday, August 8, 1988. On motion, duly seconded and unanimously adopted, the report was received and filed. Sincerely, Mary F. Parker, CMC City Clerk ~IFP:sw pc; Mr. ttarry A. Walton, ,Ir., Chairman, Fift~ Planning District Commission, Po O. ~o~ 790, Covington, Virginia 24426 Mr. Wayne Strickland, Executive ~icector, Fifth Planning District Commission, 3526 Penarth Road, S. W., ~oanoke, Virginia 24014 .~r. George C. Snead, .Ir., Director, Administration and Public Safety Mr. William F. Clark, Director, ~ublic Works ~r. Kit ~. Kiser, Director, Utilities and Operations ~4r. Jimmie B. ~ayman, Manager, Parks/Recreation and Grounds Maintenance Mr. John R. MarIIes, Chief, Con,unity Planning Mr.,Dinesh Tiwari, Parks Planner Room 456 Municll:x:li Building 215 C~urch Avenue, S.W. Roanoke, Virglnlo 24011 (703) 981-254t '88 ;?' Honorable Noel C. Taylor, Hayor and Hembers of City Council Roanoke, Virginia Roanoke, Virginia August 8, 1988 Dear Members of Council: Subject: Proposed biking/jogging trail along Roanoke River At the June 27, 1988 Council meeting, City Council asked if we were soliciting the cooperation of the Roanoke Valley governments to enhance the benefits of the proposed recreation elements of the Roanoke River Flood Reduction Project. Specifically, Mr. Trout suggested the possibility of extending the proposed ten (10) mile long biking/jogging trail along the Roanoke River into the adjoining localities to make it a major regional recreation attraction. The Fifth Planning District Commission recently initiated a land-use study of the Roanoke River corridor in the Roanoke Valley. The study will recommend desirable land uses along the Roanoke River, including recreation uses, to protect and enhance the quality of the river corridor. Specific areas of multi-jurisdictional efforts to implement the recommendations of this study will also be identified. Therefore, I have asked Mr. John R. Marlles, Chief of Community Planning and one of the City's representatives on the 5th Planning District Commission, to request consideration for a regional Roanoke River biking/jogging trail concept as a part of the above stated study. Such a concept, if implemented, would provide far reaching benefits to the current and future citizens as well as visitors to the entire Roanoke Valley. Respectfully submitted, W. Robert Herbert City Manager DVT/WRH/kp CC: Mr. Harry A. Walton, Jr., Chairman, 5th Planning District Commission, P.O. Box 790, Covington, VA 24426 Mr. Wayne Strickland, Executive Director, 5th Planning District Commission, 145 W. Campbell Avenue, Roanoke, VA 24011 Mr. Michael M. Waldvogel, Chairman, Roanoke City Planning Commission, 3526 Penarth Road, Roanoke, VA 24014 Director of Administration and Public Safety Director of Public Works Director of Utilities and Operations Manager, Department of Parks/Recreation and Grounds Maintenance Chief, Community Planning Parks Planner Office af the City Clerk August 12, 1988 File #27 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. ~erbert: Your report with regard to storm drainage improvements on Southern Lane, S. W., was before the Council of the City of Roanoke at a regu- lar meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adopted, the report was received and filed. ~"~ ~ '~SincereIy' ~ Mary F. Parker, CI~C City Clerk MFP:sw pC: Mr. William F. Clark, Director, Public Works Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Charles M. Huffine, City Engineer Room456 MunlcipalButldlncj 215Q'~urchAve~ue, S.W. Roancd~e, Vircj~nlo2,4011 (703) 981-~541 Roanoke, Virginia August 8, 1988 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Taylor and Council Members: RE: Storm Drainage Improvements Southern Lane, S. W. Southern Lane is a narrow, one-block long road which is parallel to and east of U.S. Route 220; it is just north of the former 220 Drive-In Theatre. The area was annexed to the City in 1976. An existing open drainage ditch runs along the edge of Southern Lane at the rear of several business establishments on Route 220, including the Economy Motel, Four Seasons Plant & Pottery, and Save-X Service Station. When these properties were developed many years ago, they constructed timber walls adjacent to the drainage channel and filled right up to the edge. Obviously no evaluation was performed to determine the adequacy of the drainage channel to carry storm water runoff from the contributing watershed. This wet-weather stream ultimately becomes Ore Branch which intersects Roanoke River near the Franklin Road Holiday Inn. For some time we have been concerned with the open drainage channel along Southern Lane. The channel continually undermines the edge of pavement and floods the road during significant storms. There is an abrupt drop of several feet i~ediately adjacent to the edge of the road and there are three residences on this one-block section of road dependent upon this access. Recently announced development of the former 220 Drive-In Theatre property for a Walmart shopping plaza has exacerbated our concerns over this open drainage channel. Computer modeling of the entire Ore Branch watershed indicates that the storm water runoff from this particular development is insignificant in comparison with the overall watershed drainage. Nevertheless, this will contribute to an already existing problem. Traditional storm water management techniques would suggest that a detention basin be included in the site development for the Walmart project. Such a facility would cost the developer approximately $60,000 to install but, as mentioned before, would have a negligible impact on the downstream drainage problems. Mayor Taylor and Council Members August 8, 1988 Page 2 We have reached agreement with the developer for an alternate approach whereby he would contribute a like amount of money to apply toward overall drainage improvements in lieu of requiring a detention basin to be installed as part of the shopping plaza. A similar agreement has been reached with another nearby property owner. While the total drainage improvements will certainly cost more than the developers would contribute, this would help to resolve the total problem rather than providing a piece-meal approach with insignificant impact. City staff is developing a total plan for addressing this issue, including a source of funds to pay for the needed improvements. As soon as we can prepare a recommendation for Council to consider, this matter will be brought to you in a report at one of your public meetings. In the meantime if there are questions concerning this matter, I will welcome your calls or suggest that you contact Mr. William Clark, Director of Public Works. Sincerely, W. Robert Herbert City Manager WRH:WFC:pr pc: Mr. William F. Clark, Director of Public Works Pending Items from July 10~ 1978, ~eferral Date Referred To 7/10/78 City Manager 8/12/85 City Manager 2/23/87 Regional Cable Television Committee 6/22/87 Robert A. Garland William F. Clark Kit B. Kiser 8/10/87 City Manager 6/6/88 City Manager 6/20/88 Regional Cable Television Committee through July 25, 1988. Item Recommendation No. 11 con- tained in the Mayor's 1978 State of the City Message. (Development of Mill Moun- tain - hotel.) Mayor's 1985 State of the City recommendation No. i - establishment of a working relationship with the volunteer rescue squads and the Roanoke Historical Society for the purpose of establishing a museum and national headquarters for volunteer rescue squads in the City. Request of Cox Cable Roanoke for a renewal of their fran- chise agreement in order to simplify and clarify langu- age, make certain additions and deletions, and extend the term. Bids for 1987 Roof Replace- ment No. 2 - Roanoke Regional Airport Terminal Building Roof Levels G and H. Mayor's 1987 State of the City Recor~endation No. I - development of a five-year strategic plan for the City of Roanoke. Communication from Council Member David A. Bowers recom- mending renovation of Memo- rial Bridge. Communication advising of Cox Cable Roanoke's intent to seek renewal of the Cable Television Franchise in the City of Roanoke. Pending Items Referral Date 7/11/88 7/11/88 7/11/88 7/25/88 from July 10, 1978, through July 25, 1988. Referred To Item Robert A. Garland Bids for MudIick Kit B. Kiser tary Sewer. William F. Clark Creek Sani- City Manager City Manager City Planning Co~ission Remarks of Mr. Lawrence M. Taylor regarding parking regulations in the City and more specifically in the downtown area. Remarks of Mr. William L. Proffitt regarding heavy vehicles using Greenland Avenue and causing deteriora- tion to his residence. Recorr~endation of the Citi- zens' Advisory Committee on City-Wide Parks Study, that the sports complex area near Victory Stadium be named "Roanoke River Sports Compiex." Office of the City Cle~ August 12, 1988 File #178-15 Mr. Maury L. Strauss Strauss Construction Company P. O. Box 20287 Roanoke, Virginia 24018 Dear ~ir. Strauss; Your communication tendering your resignation as a Corr~issioner of the City of Roanoke Redevelopment and Housing Authority, was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adopted, the communication was received and filed and your resignation was accepted with regret. The Council requested that [ express its sincere appreciation for the many services you have rendered to the City of Roanoke as a Commissioner of the Authority. Please find enclosed a Certificate of Appreciation issued by the Mayor on behalf of the Members of City Council. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:sw pc: Dr. Wendell H. Butler, Chairman, City of Roanoke Redevelopment and Housing Authority, 2118 Andrews Road, N. W., Roanoke, Virginia 24017 Mr. Herber't D. McBride, Executive Director, City of Roanoke Redevelopment and Housing Authority, P. 0. Box 6359, Roanoke, Virginia 24017 [h:~om~,5~ MunicipaIBuildlng 215~urchAve~ue, S.W. Roanoke, Virg~nla24011 (703)981-254t CONSTRUCTION July 20, 1988 Mrs. Mary F. Parker Clerk of Circuit Court City of Roanoke 315 Church Avenue, S. W., Roanoke, Virginia 24016 RE: Roanoke Redevelopment and Housing Authority Dear Mrs. Parker: It is with regret that I must advise you that I wish to resign from my office as Commissioner of the above referenced Authority for personal reasons. I have discussed this matter with Councilman Robert Garland who appointed me, and believe he may have a suggestion for my replacement. Thanking you, I am Sincerely, MLS/sch CC: Councilman Robert Garland POST OFFICE BOX 20287 5100 BERNARD DRIVE SW ROANOKE VIRGINIA 24018 703/989-7060 BUILDERS/DEVELOPERS Office of the City Clerk August 12, 1988 File #200-15 Mr. Harry A. Walton, Chairman Fifth Planning District Commission Drawer 790 · Covington, Virginia 24424 Dear Mr. Walton: This is to advise you that Beverly T. Fitzpatrick, Jr., and John R. MarlIes have qualified as members of the Fifth Planning District Commission, for terms of three years each, ending June 30, 1991. Sincere City Clerk MFP:sw pc: Mr. Wayne G. Strickland, Executive Director, Fifth District Commission, Po 0. ~o.~ 2569, Roanoke, Virginia 24010 Planning Room456 MuniclpalButldlng 215 Church Ave~ue, S.W. Roanoke, ~rgtnla 24011 (703)981-2541 0-2 Oath or Affirmation of Office State o] Vi~'ginia, Cit~ o] Roanoke, to I, i~everl~; ~'. Fitzpatrick, Jr. ~ do ~lemnly swear (or ~rm) that I w~l sup~rt the Constitution of the United States, and the Constitution of the State of Virginia, snd that I w~l falthfldly and impa~ially discharge and perform all the duties incumbent u~n me a ~e~ber of ~he F~fth Pla~ninq Distr~ct Commission ~or a te~m o~ three years endin~ June 30, 1991, according to the best of my ability. So help me God. x~') ~ Subscribed and sworn to before me, this f'~ of _ 2~ O~ce ~ the O~y (3etk July t5, 1988 File #200-15 The Honorable Beverly T. Vice-Mayor Roanoke, Virginia Fitzpatrick, Jr. Dear Mr. Fitzpatrick: At a regular meeting of the Council of the City of Roanoke held on Monday, July 11, 1988, you were elected as a member of the Fifth Planning District Corr~nission for a term of three years ending June 30, 1991. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. Sincerely, Mary F. Parker, CMC City Clerk MFP:sw Enc. pc: Mr. Harry A. Walton, Jr., Chairman, Fifth Planning District Corr~nission, Drawer 790, Covington, Virginia 24426 Mr. Wayne G. Strickland, Secretary to the Commission, Fiftt~ Planning District Commission, P. 0. Box 2569 Roanoke, Virginia 24010 ' Roo~n456 MunlclpalBuildlng 215(D'~urchAv~nue, S.W.l:~x;~:~e. VIrg~la24011 (703)98~1.2541 COMMONWEALTH OF VIRGINIA ) )To-wi t: C I TY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 11th day of July, 1988, BEVERLY T. FITZPATRICK, JR., was elected as a member of the Fifth Planning District Corr~ission for a term of three years ending June 30, 1991. Given under my hand and seal of the City of Roanoke this 15th day of July, 1988. City Clerk Oath or Affirmation of ~ffic:~ ~, ~ 8tat~ ot Virginia, ~ity o~ Roanoke, to.wit: I, John L. ?,a~l].~s · do solemnly swear (or affix) I w~l sup~rt the Constitution of the Unit~ S~tes, ~d the Constitution of the State of Virginia, and I w~l faithfnlly and impa~ially discharge and ~fform all the duties incumbent u~n me aa a ~c,~le~ of the ~iftb Plannin~ District Commission ~or a ter~ of three yeers endin7 June 30, 1991. according to the best of my ability. So help me God. · Deputy Clerk June 29, 1988 File #200 Mr. John R. Marlles 2415 Avenel Avenue, S. W. Roanoke, Virginia 24015 Dear Air. Marlles: At a regular meeting of the Council of the City of Roanoke held on Monday, June 20, 1988, you were reelected as a member of the Fifth Planning District Corr~nission for a term of three years ending June 30, 1991. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility 315 Church Avenue, S. ~. , Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. Charles R. Hill, Chairman, Fifth Planning District Commission, 622 Olney Road, Vinton, Virginia 24179 Mr. Wayne G. ~trickland, Executive Director, Fifth Planning District Co~,ission, p. O..Box 2569, Roanoke, Virginia 24010 Room456 MuntcipalBull~ing 2'~5ChurchAve~ue, S.W, Roano~e.~rg~la240~¢ (703)98'~-2541 COMMONI~EALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 20th day of June, 1988, JOHN R. MARLLE$ was reelected as a Member of the Fifth Planning District Commission for a term of three years, ending June 30, 1991. Given under my hand and the seal of the City of Roanoke this 29th day of June, 1988. City Clerk Of'rice o~ ~ne Oh/Oerk August 12, 1988 File #230-15 Iff. Timothy L. Jamieson, Chairman Roanoke Arts Commission 6857 Sugar Rum Ridge, S. W. Roanoke, Virginia 24018 Dear Mr. Jamieson: This i to advise you that Elizabeth ~. bet of ~he Roanoke Arts Commission, for 'June 30, 1991. Muse has qualified as a mem- a tenon of three years ending Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:sw Room 456 Municipal Building 215 C~hurch Avenue, S.W. Roonoke, Vlrg,nia 24011 (703) 981-254.1 0-2 Oath or Affirmation of Office 8ta~ ot Virginia, ~it~ oI Roanoke, I, LI .~:'abetb 1i. · do solemnly swear (or affirm) that I wilt support the Constitution of the United ~States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me aa a liken, oar of tine Roanoke Arts Commission for a term of three years ei]~t.[~ Juae 30, ]991. according to the best of my ability. So help me God. Subscribed and sworn to before lne, this -~ '~ .-- day of _~ /~J~'~ ~_~7~/~~. Deputy Clerk Ofl~ce of the Cily Cler~ June 29, 1988 File #79-15 Ms. Elizabeth C. Muse Twelve O'Clock Knob Road Salem, Virginia 24153 Dear Ms. Muse: At a regular meeting of the Council of the City of Roanoke held Monday, June 20, 1988, you were reelected as a mer~er of the Roanoke Arts Commission for a term of three years ending June 30, 1991. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, So W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, Pi~LA~,,~-, Mary F. Parker, CMC City Clerk MFP:ra Eric. pc: Mr. Timothy L. Jamieson, Chairman, Roanoke Arts Commission, 6857 Sugar Rum Ridge, S. W., Roanoke, Virginia 24018 Room4.,'.,'.,'.,'.,'.,'~, MunlcipalB,.Jilding 215Q~urchAve~iue, S.W. Roanohe, Virglnla2,4011 (703)981-254't COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 20th day of June, 1988, ELIZABETH C. MUSE was reelected as a Member of the Roanoke Arts Commission for a term of three years, ending June 30, 1991. Given under my hand and the seal of the City of Roanoke this 29th day of June, 1988. City Clerk Or,ce of n~te Mayor August 8, 1988 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke~ Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. NCT:ra Sincerely, No e l C. Ta~ Mayor Room 452 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444 Office of the Council August 8, 1988 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowies and Gentlemen: I wish to request an Executive Session to discuss a personnel matter with regard to appointments to various authorities, boards, com- missions and con~nittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Sincerely, Council Member DAB:sw Roonl 456 Municil:~l B~ildlng 215 C~urch Avenue, S.W. Roanoke, Virginia 240t t (703) 981-2541 Office of ~ne City Oer~ August 12, 1988 File #215-79 Mr. Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt, Aheron and Agee, P.C. P. O. Box 20068 Roanoke, Virginia 24018 Dear Mr. Natt: Your co~mnunication requesting approval for the Trustees of Covenant Presbyterian Church to purchase additional property adjacent to its e.~isting property on the west side of Deyerle Road, S. W., for a total holding of 6.066 acres of land, was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adopted, Council concurred in the request. Please prepare the proper measure, to be approved by the City Attorney, for consideration by Council at ~ reuular meeting to be held on Monday, August 22, 1988. Sincere iy, ~4ary F. Parker, CMC City Clerk MFP: s w pc: ~r. W. Robert Herbert, City Manager Mr. WilDurn C. DibIing, ,Ir., City Attorney ~4r. Von W. Moody, III, Directar, Real Estate Valuation Mr. Jerome S. Howard, Jr., Corr~issioaer of Revenue ~r. Gordon E. Peters, Treasurer ROom 456 Municipal O~ildlng 215 O~urch Avenue, S.W. Roanoke, Virginia 240'11 (703) 98"1-'~541 OSTE~tffOUDT, FERGUSON, NATT, AHEP..ON ~B ROANOKE, VIRGINIA 24018- 1699 July 27, 1988 AGEE MAYOR AND MEMBERS OF THE ROANOKE CITY COUNCIL Roanoke, Virginia Re: Property of Covenant Presbyterian Church Honorable Mayor and Members of the Council: This letter is written pursuant to the provisions of law to request concurrence and approval of the Council of the City of Roanoke for the Trustees of Covenant Presbyterian Church to purchase an additional 2.875 acres of land situate adjacent to its existing church property situate on the west side of Deyerle Road. The Church presently owns 3.191 acres and has entered into a contract, subject to obtaining all necessary approvals, including that of the City Council, to purchase the adjoining 2.875 acres. This will give to the Church a total of 6.066 acres. The property is shown as Tract 7 on the Plat showing the resubdivision of the property of the heirs of A. M. Renick, St., the Trustees of Covenant Presbyterian Church and Jonathan M. and Geraldine C. Rogers, prepared by Buford T. Lumsden and Associates, P.C., under date of April $, 1988, of record in Map Book 1, Page 724, in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, a copy of which is enclosed. This request is made pursuant to the provisions of §57-12 of the Code of Virginia. The purpose of the land acquisition is to provide for additional parking for the Church and to further provide additional land for the potential expansion of the Church, should that be necessary in the future. All necessary approvals have been obtained from the Congregation and the Session of the Church and this request is, therefore, made for the approval of the City Council. If we are advised, we will be glad to attend the necessary City Council meeting and to present our request. Further, if there is anything further that is needed, please feel free to contact me. Very truly yours, OSTERHOUDT, FERGUSON, NATT, AHERON & AGEE, P.C. Edward A. Natt EAN/sb Enclosures CC: Trustees of Covenant Mr. David Eels Mr. C. John Renick Presbyterian Church KNOW ALL MEN BY THESE PRESENTS, TO WIT: THAT A. M. RENICK, JR., SINGLE, ANN CECIL RENICK, SINGLE, C. JOHN RENICK, JANE P. RENICK AND SARAH A. RENICK, WIDOW, HEIRS AT LAW OF A. M. RENICK, SR., THE TRUSTEES OF COVENANT PRESBYTERIAN CHURCH AND JONATHAN M. ROGERS AND JERALDINE C. ROGERS, ARE THE FEE SIMPLE OWNERS AND PROPRIETORS OF THE LAND SHOWN HEREON TO BE SUBDIVIDED AND KNOWN AS "THE RESUBDIVISION OF PROPERTY OF THE HEIRS OF A. M. RENICK, SR., THE TRUSTEES OF COVENANT PRESBYTERIAN CHURCH AND JONATHAN Mo ROGERS AND GERALDINE C. ROGERS", BOUNDED BY OUTSIDE CORNERS 1 TO 21 TO 1 INCLUSIVE, WHICH COMPRISES ALL THE LAND BEQUEATHED TO SAID HEIRS OF A. M. RENICK, SR. BY WILL RECORDED IN THE CLERK'S OFFICE OF THE CIRCUIT COURT OF ROANOKE CITY, VIRGINIA IN WILL BOOK ~ , PAGE ~/ , AND ALL THE LAND CONVEYED TO SAID TRUSTEES OF COVENANT PRESBYTERIAN CHURCH BY DEEDS RECORDED IN THE CIRCUIT COURT OF ROANOKE COUNTY, VIRGINIA IN DEED BOOK 594, PAGE 213 AND DEED BOOK 944, PAGE 325, AND ALL THE LAND CONVEYED TO SAID JONATHAN M. ROGERS AND JERALDINE C. ROGERS BY DEED RECORDED IN THE CIRCUIT COURT OF ROANOKE CITY, VIRGINIA IN DEED BOOK 1536, PAGE 110, WHICH PROPERTY (ROGERS) IS SUBJECT TO THE LEIN OF A CERTAIN DEED OF TRUST TO WILLIAM R. RAKES AND WILLIAM J. CREECH, JR., TRUSTEES, (EITHER OF WHOM MAY ACT), SECURING COLONIAL AMERICAN NATIONAL BANK, BENEFICIARY, RECORDED IN THE CLERK'S OFFICE OF THE CIRCUIT COURT OF ROANOKE CITY, VIRGINIA IN DEED BOOK 1536, PAGE 493, SAID PROPERTY (ROGERS) ALSO SUBJECT TO THE LEIN OF A CERTAIN DEED OF TRUST TO JOHN L. HART AND JAMES P. HART, JR., TRUSTEES (EITHER OF WHOM MAY ACT) SECURING SOUTHWEST VIRGINIA SAVINGS AND LOAN ASSOCIATION, INC., BENEFICIARY, RECORDED IN THE CLERK'S OFFICE OF CIRCUIT COURT OF R(~ANOKE CITY, VIRGINIA IN DEED BOOK 1558, PAGE 1553. THE SAID HEIRS OF A. M. RENICK, SR. BY OF RECORDATION OF THIS PLAT DEDICATE IN F~E SIMPLE TO THE CITY OF ROANOKE RENFIELD DRIVE AND A 10' STRIP ALONG DEYERLE ROAD BOUNDED BY CO~ER~ 12 THRU 18 TO llE THRU llA TO 12 INCLUSIVE FOR STREET PURPOSES. THE SAID OWNERS CERTIFY THAT THEY HAVE SUBDIVIDED THIS LAND AS SHOWN HEREON ENTIRELY WITH THEIR OWN FREE WILL AND CONSENT AND PURSUANT TO AND IN COMPLIANCE WITH THE VfRGINIA CODE UF LAND SUBDIVISION ORDINANCES.  N ~ITNESS WHEREOF ARE HEREBY PLACED THE FOLLOWING SIGNATURES AND SEAL ON THIS ~-~ , 1988. A. M. RENICK, JR., SINGLE R. D. CARSON, TRUSTEE OF JONATHAN M. ROGERS COVENANT PRESBYTERIAN CHURCH BY: ~" "~ ~ ' BY' ~-~ ~: ~'~"~ ANN ~ECIL RE,ICA, SINGLE BY: / .... ,-" · ' &E~LDINE C. ROGERS / J. S. ROSS, JR., TRUSTEE OF BY: . C ~ BY: ,, ' ~ .~ ,~,~>~;~ /~ ~f . EMILY ~. RIFE, VICE PI ', ~ ~ . COLONIAL ~RICAN NAT: ~NE P. RENICK BY: ~ ' ~ ~LLIAM ~l C~ECH, J~ SARAH A. RENICK, WIDOW I, . , A NOTARY PUBLIC IN AND FOR THE AFORESAID L~,~%~ AND STATE DO HEREBY CERTIFY THAT C. JOHN RENICK, JANE P. RENICK, SARAH A. RENICK, WIDOW, R. D./CARSON J. S. ROSS, JR., C. A. SIMMONS, TRUSTEES OF COVENANT PRESBYTERIAN CHURCH, JONATHAN M. ROGERS, JERALDINE C. ROGERS, EMILY W. RIFE, VICE PRESIDENT, COLONIAl. AMERICAN NATIONAL BANK, BENEFICIARY, WILLIAM J. CREECH, JR., TRUSTEE, B.L. RAKES, PRESIDENT SOUTHWEST VIRGINIA SAVINGS & LOAN ASSOCIATION, INCORPORATED, BENEFI~IA~ ~ AND JOHN L. HART, TRUSTEE, WHOSE NAMES AS SUCH ARE SIGNED TO T~E FOREGOING WRITING DATED&~..~-- , 1988, ~AV~.PERSONALLY APPEARED BEFORE ME INR A.FORESAID ~m~, AND STATE AND ACKNOWLEDGED THE S~'4E ON ~ /~ - , ~%%- MY COMMISSION EXPIRES ON ~.~ STATE NOTARY PUBLIC A NOTARY PUBLIC IN AND FOR THE AFORESAID ' ~" A~D STATE DO HEREBY CERTIFY THAT A. M. RENICK, JR., SINGLE, WHOSE NAME AS SUCH IS SIGNED TO THE FORE- WRITING DATED , 1988, HAS ~RSONALLY~AP~EARED BEFORE ME IN MY AFORESAID ~:-"~;~--/~'.£~ AND STATE AND ACKNOWLEDGED THE SAME ON ~'~,~2~/~Q~ f~, 1988. MY CO~ISSION EXPIRES ON ~, /~ /~ d/-~ ~ ~ '. NOTARY PUBLIC I, "~'~3~%/' ['") (~'" ~1 . /.~--~ L ~ , A NOTARY PUBLIC IN AND FOR THE AFORESAID~'~ND STATEDO HEREBY CERTIFY THAT ANN CECIL RENICK, SINGLE, WHOSE NAME AS SUCH IS SIGNED TO THE FORE- OLNGWRITING DATED , 1988, HAS PERSONALLY APPEARED BEFORE ME IN MY AFORESAID {~LiAND STATE AND ACKNOWLEDGED THE SAME ON ~'~ ~ ~---~, 1~88. _ M.B. , PG, APPROV~ ~/~ CI~Ni~GIN'EER, ROANOKE, VIRGINIA AGENT, ROANOKE CITY PLANNING COMMISSION 'B. L. RAKES, PRESIDENT SOUTHWEST VIRGINIA SAVINGS & LOAN ASSOQ.IATION, INCORPORATED, BENEFICIARY BY: / i, ~-~ .... ~ ,,- ~ JOHN L. HART, TRUSTEE [DENT, %L BANK, BENEFICIARY IN THE CLERK'S OFFICE OF THE CIRCUIT COURT OF ROANOKE, VIRGINIA, THIS PLAT WITH THE CERTIFICATE OF ACKNOWLEDGEMENT THERETO ANNEXED IS ADMITTED TO RECORD ON ~fY~-~~ 1988, AT ~'.OOOmCLOCK TESTEE: PATSY TESTERMAN, CLERK DEPUTY ~.fR~( - ' FRUSTEE BOUNDARY COORDINATES ORIGIN OF COORDINATES ASSUMED CORNER NORTH EAST 1 5025.587 5635.361 2 4904.137 5320.503 3 I 4735.514 4638.716 4 4710.586 4540.203 5 5762.160 4242.314 6 5893.957 4519.934 7 5722.315 4601.419 8 5868.129 4908.564 9 6017.185 4837.802 10 6217.533 5259.818 11 6068.929 5330.367 12 6110.146 5417.186 13 5467.589 5529.500 14 5384.662 5546.820 15 5334.067 5558.906 16 5276.776 5573.046 17 5251.368 5579.048 18 5248.967 5569.340 19 5224.698 5575.342 20 5170.242 5592.748 21 5096.694 5620.186 TOTAL ACREAGE = 30.397 PLAT SHOWIN~ THE RESUBDMSION OF THE P~OPERTf OF THE HEIRS OF A. M. RENICK, SR. (25.553 ACRES IN W.B. 25, PG. 301, CITY OF ROAN0~), THE TRUSTEES OF COVENANT PRESBYTERL~N CR~JRCH (3.191 ACRES IN D.B. 594, PG. 213 & D.B. 944, PG. 325 ROANOKE COUNTY), AND JONATFAN M. ROGERS & JERk[DINE C. ROGERS (1.654 ACRES IN D.B. 1536, PG. 110 crrY OF ROANO~) CREA3qNG NEW TRACTS 7 (2.875 ACRES), 2 (0.977 ACRES), 3 (0.701 ACRES), 4 (1.109 ACRES), 5 (17.769 ACRES), AND 6 (2.380 ACRgS) AND DEDICATING RENFr LD DRr (1.105 ACRES) & 10' STRn (0.200 AC~) ALONG DNY~ELN ROAD BY ~ ligHtS OF A. M. EENICK, SR. FOE STREET PURPOSES CITY OF ROANOKE, ¥IRGINIA SCAt,E: 1" = 100' DATE: 5 APRIL 1gM BbTO~ T. ],b'~S])~ a: .G$OC~TBS, ?.C. Office of the City Clerk August 12, 1988 File #24-290 Mr. W. Robert lterbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a co,.~,unication from Daniel S. Brown, President, Roanoke City Bar Association, requesting an amendment to the City Code to provide for an increase from $3.00 to $4.00 in the filing fees for actions filed in the Roanoke City Courts of record and Courts not of record, in order to increase funds to maintain the Roanoke Law Library, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly secoaded and unanimously adopted, the request was referred to you for study, report and recommendation to Council. Sincerely, Mary F. Parker, C~4C~ City Clerk MFP:sw pc: ~r. Daniel S. Brown, President, Roanoke City Bar Association, P. O. Box 720, Roanoke, Virginia 24004-0720 Mr. Evans B. Jessee, Attorney, Room 404, Shenandoah Building, S. W., Roanoke, Virginia 24011 Mr. Philip C. Coulter, Chairman, Roanoke City Law Library Committee, Bank of Virginia Building, Roanoke, Virginia 24011 The Honorable C. Richard Cranwell, Member, House of ~eIegates, P. 0. Box 459, Vinton, Virginia 2417g The Honorable A. Victor Thomas, Member, House of Oele~ates, 1301 Orange Avenue, N. E., Roanoke, Virginia 24012 Room456 MunlclpalBuildln9 215 Church Ave~ue, S.W. Roanc~e, Vir.cl~n~a24~t1 (703)981-2541 Page 2 August Robert Herbert 12, 1988 pc: The Honorable Clifton A. Woodrum, [II, Member, House of Deiegates, P. O. Box 1371, Roanoke, Virginia 24007 The Honorable J. Granger Macfarlane, Member, Senate of Virjinia, 2402 Woodcliff Road, S. E., Roanoke, Virjinia 24014 The Honorable James C. Tobey, Clerk, Clerk of Court, City of Salem, 114 N. Broad Street, Salem, Virginia 24153 The Honorable Elizabeth W. Stokes, Clerk of the Circuit Court, Roanoke County, P. O. Box 1126, Salem, Virginia 24153 The Honorabie Kenneth E. Trabue, Chief Judge, Circuit Court, 305 E. Main Street, Salem, Virginia 24153 The Honorable Jack B. Coulter, Chief Judge, Circuit Court The Honorable Patsy Testerman, Clerk, Circuit Court ~s. Ciayne Calhoun, Law Librarian Mr. Wilburn C. DibIing, Jr., City Attorney Mr. James D. Ritchie, Director, Human Resources Ms. Beverly Bury, City Librarian ROANOKE BAR ASSOCIATION ' ~i p. O. BOX 720 Roanoke, Virqinia :24004-0720 July 26, 1988 The Honorable Mayor and Members of c/o Mrs. Mary Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 the Roanoke City Council Re: Request for Roanoke City Code Ordinance Pertaining to Assessments for Law Libraries Dear Mrs. BOwles and Gentlemen: On behalf of the Roanoke City Bar Association, this letter is to request that the City Attorney and City Manager proceed to investigate and prepare local legislation now permitted by Virginia Code Section 42.1-70 allowing the filing fees for actions filed in the Roanoke City Courts of record and courts not of record to be increased from $3.00 to $4.00. These funds support our local law library. As you perhaps know, our Bar Association has been keenly interested in this opportunity for maintaining excellence in the Roanoke Law Library which serves as a regional facility. The City of Roanoke recently obtained permission through the General Assembly to proceed with this effort to maintain our law library. For your information, the Roanoke City Bar Association BOard of Directors passed its resolution endorsing the increase of filing fees from $3.00 to $4.00 on April 28, 1988. Furthermore, the Roanoke County authorities have increased their filing fees to $4.00 effective July 1, 1988, and our new City librarian has endorsed this request for an increase in this assessment. By copy of this letter to City Attorney Wil Dibling and City Manager, Robert Herbert, I am providing them with pertinent documentation surrounding this request and asking them to take steps necessary to bring this legislation to you as soon as possible. I look forward to responding to your inquiries pertaining to this opportunity. By copy to those indicated below, I am pleased to advise them that we are now in a position to go forward with this request. The Honorable Mayor and Members of Page 2 July 26, 1988 Roanoke City Council Thanking you in I remain, advance for your cooperation and assistance, Very truly yours, Daniel S. Brown, President Roanoke City Bar Association Enclosures: S42.1-70 Code of Virginia §18-30 Roanoke Code Elizabeth Stokes' Letter of May, 1988 Additional Enclosures to Mr. Dibling and Mr. Herbert: County Law Library Standards and Roanoke Law Library Deficiencies Record of Filing Fees, 1983-84 through January, 1988 cc: The Honorable C. Richard Cranwell The Honorable Vic Thomas The Honorable Clifton A. Woodrum, III The Honorable J. Granger Macfarlane The Honorable Patsy Testerman The Honorable Elizabeth W. Stokes The Honorable James C. Tobey wil C. Dibling, Esq. Mr. Robert Herbert The Honorable Kenneth E. Trabue The Honorable Jack B. Coulter Ms. Beverly Bury, Roanoke City Librarian Mrs. Clayne Calhoun, Roanoke Bar Librarian Evans B. Jessee, Esq. Philip C. Coulter, Chairman Roanoke City Law Library Committee § 42.1-70 LAW LIBRAR~S § 42.1-70 CHAPTER 4. LAw LIBRARIES. 42.1-70. Assessment for law library as part of costs in civil actions; contribu- tions from bar associations. § 42.1-70. Assessment for law library as part of costs in civil actions; contributions from bar associations. -- Any county, city or town may, through its governing body, assess, as part o£ the costs incident to each civil action filed in the courts located within its boundaries, a sum not in excess of four dollars. The imposition of such assessment shall be by ordinance of the governing body, which ordinance may provide for different sums in circuit courts aha district courts,, and the assessment shall be collected by the clerk of the court in which the action is filed, and remitted to the treasurer of such county, city or town and held by such treasurer subject to disbursements by the governing body for the acquisition of law books, law periodicals and computer legal research services and equipment for the establishment, use and maintenance of a law library which shall be open for the use of the public at hours convenient to the public. In addition to the acquisition of law books, law periodicals and computer legal .research services and equipment, the disburse- ments may include compensation to be paid to librarians and other necessary ~otaff fo, r t.h.e maintenance of suc.h library and acquisition of suitable quarters r SUCh hbrary. The compensation of such librarians and the necessary staff and the cost of suitable quarters for such library shall be fixed by the governing body 'and paid out of the fund created by the imposition of such assessment of cost. Such libraries, pursuant to rules of the Supreme Court and at costs to such libraries, may have access to computer research services of the State Law Library. Disbursements may be made to' purchase or lease computer terminals for the purpose of retaining such research services. The assessment provided for herein shall be in addition to all other costs prescribed.by law, but shall not apply to any action in which the Common- wealth or any political subdivision thereof or the federal government is a party and in which the costs are assessed against the Commonwealth, political subdivision thereof, or federal government. The governing body 'is authorized to accept contributions to the fund from any bar association.. Any such library established in the County of Wythe shall be located only in a town which is the seat &the county government. (Code 1950, § 42-19.4; 1964, c. 439; 1964, Ex. Sess., c. 26; 1966, c. 225; 1970, c. 606; 1972, c. 343; 1977, c. 397; 1981, c. 48; 1982, c. 607; 1983, cc. 309, 355; 1984, c. 16; 1985,~c. 381; 1988, c. 571.) The 1988 amendment substituted "four dollars" for "two dollars" in the first para- graph, deleted the second sentence of the first paragraph which read "Iqowever, in the Coun- ties of Wythe, Smyth, Loudoun, Fairfax, Hen- rico and Prince William and in the Cities of Alexandria, Roanoke, Virginia ' Beach, Manassas and Manassas Park such sum shall not exceed three dollars" and inserted "at hours convement ~o the public" at the end of the first sentence in the second paragraph. 163 LIBRARIES { 18-29 election of one of the members as president and by ths election of such other officers ss they rosy deem necessary. The board ~hall make and adopt such bylaws, rules and regulations for its own guidance as may be expedient and as are not inconsistent with the ordinances and rules and regulations of the council. (Code 1956, 'Fit. VIII, Ch. 2, § 5) 18-16. To act in advisory capacity. The library board shall act in an advisory capacity, on library matters, in conjunction with the city council and city manager. (Code 1956, Tit. VIII, Ch. 2, § 5) 8cc. 18-1'/. Annual report. The library hoard shall make, at the end of each year, a comparative report to the council, stating the conditions of its trust at the date of such report; the various auras of money received and the sources thereof; how such money has been expended and for what purposes; the v*~mber of ]:~oks and periodicals on hand; the number added by purchase, gift or otherwise during the year; the number lo~t or missing; the. number of fixtures added; the number of books loaned out and the general character and kind of such book. s; with such other statistics, information and sugges- tions as it may deem of general interest. (Code 1954~, Tit. VIII, Ch. 2, § 6) 8ecs. 18-18--18-28. Reserved. ARTICLE IlL LAW LIBRARY* 8cc. 18-29. To be maintained in courthouse and open to general public. A law library shall be maintained in the courthouse of the city, which library shall be open for the use of the general public. (Ord. No. 22725, 2-23-76) *State law eeferenee--Local law libraries, Code of Virgin/a, } 42.1-6~ et ~eq. Supp. No. 14 1327 ! i~3o ROANOKE CODE 8cc. 18-30. Assessment of additional court costs for support. (a) A~ authorized by section 42.1-70, Code of Virginia (1950), ~s amended, there is hereby imposed an assessment of co~t~ incident to each civil action or suit filed in the courts of record of the city, in an amount of three dollars ($3.00), and a~ a~essment of costs incident to each civil action or suit filed in the courts not of record in the city, in the amount of three dollars ($3.00), which a~essmente shall be collected by the clerks of the rsepective courts for use by the city in the maintenance of the law library in the courthouse of the city, to be open for the use of the general public. (b) As used in this section, the term "maintenance of the law library" shall include the acquisition and maintenance of suitable quarters, the installation of adequate furniture, the inetellstion of a coin-operated copying machine, tha employment of a librarian and the acquisition of law book~ and law periodicals. · (c) The assessments collected by the clerks of the courts under this section shall be remitted to the city treasurer, who shall hold such ~assments in a separate fund ~uhject to disbursement for the maintenance of the law library. (d) The assessments imposed by this section shall be in addition to all other co~ts proscribed by law, but shall not apply to any action in which the state or any political subdivision thereof or the federal government is a party and in which the co~ts are assessed against the steto, a political subdivision thereof or the federal government. (Ord. No. 22725, 2-23-76; Ord. No. 24447, § 1, 12-26-78; Ord. No. 25590, § 1, 6-$-$1; Ord. No. 27635, § 1, 6-24-85) Sec. 18-31. Acceptance of contributions from bar association for support. The city treasurer is authorized to accept contribution~ from the Roanoke Bar Association for the mair, tenanc~ of the law library, which contributions shall be held in the · eparato fund established.pursuant to section 18-30(c). (Ord. No. 22725, 2-23-76) [The next pa~e ia 1379] Supp. No. 14 1328 May, 1988 ELIZABETH W. STOKES Cite.if Court Cltrk, Cou.t~of Reanokt, Virji,i~ Post Office Box 11Z6 Salem, Virginia 24153-11Z6 This letter is to advise you that effective July 1, 1988.the following recording fees will go into effect: Code Section 55-66.7 will increase the Clerk's fee for recording Certificates of Satisfaction or Partial Satisfactions to $10.00. Code Section 8.9-403 will increase the Clerk's fee for filing all types of Financing Statements and Terminations to $10.00 each. Code Section 42.1-70 will increase the maximum allowable assessment for law libraries to $A.00 a case. Any documents for recording received on July 1, 1988 that do not have the proper fee will be returned. Please post this letter accordingly. If you have any questions regarding this matter, please do not hesitate to Contact our office. Sincerely, Elizabeth W. Stokes Clerk EWS/fm Ernest W. Ballou, Judge; Jack B. Coulter, Judge; Kenneth E. Trabue, Judge: Roy B..Wiliett, JuOge; (3.0. Clemens, Judge OFFICE OF THE, CITY ATTORNEY July 27, 1988 Daniel S. Brown, President Roanoke City Bar Association P. O. Box 720 Roanoke, Virginia 24004-0720 Re: Law Library Filing Fee Dear Dan: Thank you for the copy of your letter of July 26, 1988, in which you, as President of the Roanoke City Bar Association, requested that the City Council raise the filing fee which supports the Law Library from $3.00 to $4.00. I anticipate that this matter will be placed on the agenda of City Council at the next regular meeting which will be held at 7:30 p.m. on August 8, 1988. I would further anticipate, if customary procedures are followed, that this matter will be referred to the City Manager for his review and recommendation prior to Council action. This Office will be pleased to prepare the appropriate ordi- nance upon request of the City Council and/or the City Manager. I believe that we have an excellent Law Library and want you and the Bar Association for your interest in maintaining facility. to thank this fine With kindest personal regards, I am Sincerely y. ours, Wilburn C. Dibling, City Attorney Jr. WCDJr:fcf CC: The Honorable Jack B. Coulter, Judge ~. Robert Herbert, City Manager /Mary F. Parker, City Clerk James D. Ritchie, Director, Human Resources Beverly Bury, Roanoke City Librarian C)fl4ce c~ ~he Oh/(3e~ August 12, 1988 File #145-72 Mr. Wo Robert Herbert City Manager Roanoke, Virginia Dear ~4r. Herbert: I am enclosing copy of Ordinance No. 29241, authorizing you to enter into two contracts with The Salvation Ar~ for payment of services delivered by the organization's Abused Women's Program and Homeless Program to citizens of the City of Roanoke, which Ordinance No. ~9241 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August $, 1988. Sincerely, ~ary F. Parker, CMC City Clerk MFP:sw Enco pc: Lt. H. Dean Hinson, The Salvation Army, P. O. ~o~ 1631, Roanoke, Virginia 24008 Mr. WiIburn C. DibIing, Jr., City Attorney Mr. Joel M. SchIanger, Director of Finance Mr. Ja,nes D. Ritchie, Director, Human Resources 456 Municlp~l Building 215 C~urch Avenue, $.W. Roanoke, V~rg~nla 24011 (703) 98'1-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of August, 1988. No. 29241. VIRGINIA, AN ORDINANCE authorizing the City Manager to enter into two contracts with the Salvation Army for payment of services deli- vered by the organization's Abused Women's Program and Homeless Program to citizens of the City of Roanoke, and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager, Earl B. Reynolds, Jr., and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contracts, in form approved by the City Attorney, with the Salva- tion Army for payment of services delivered by said organization's Abused Women's Program and Homeless Program to citizens of the City of Roanoke, such services being more particularly set forth in report of the City Manager dated August 8, 1988, and the attachments thereto. 2. The maximum compensation to the Salvation Army under the contracts authorized by this ordinance shall be $21,500.00 divided as follows: (a) $11,500 for the Abused Women's Program, and (b) $10,000 for the Homeless Program. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: CONTACT WIll( ll(E SALVATION APJ4Y Roanoke, Virginia Auguat 8, 1~$8 I. BACKGROUND The Salvation Army applied through the Citizens Services Committee for City funds as follows: 1. $25,000 to operate a program for the homeless. 2. $25,000 to operate a shelter for battered women. Co The City Attorney through a written opinion dated April 23, 1986 stated that the City may contract with The Salvation Army, a church, or sectarian institution, as long as the contract is for the care of indigent, sick, or injured persons, and payment of City funds under any contract does not exceed the fair market value of services rendered. The Citizens Services Committee recommended an appropriation of $21,500 for FY 88-89 to be used for either program, and City Council concurred in the recommendation. The Salvation Army requests that the $21,500 be divided between the Abused Women's and Homeless Programs as follows: 1. 11~ for the Abused Women's Program. 2. $10,000 for the Homeless Program. II. CURRENT SITUATION III. The City Manager requests authorization from City Council to execute two contracts approved by the City Attorney with The Salvation Army for the payment of services provided to City citizens under the Abused Women's and Homeless Programs. {See attached.) ISSUES A. Services to City citizens. B. Legal. C. Budget. IV. ALTERNATIVES City Council authorize the City Manager or his designee to execute two contracts approved by the City Attorney with The Salvation Army for payment of services delivered by the Abused Women's Program and the Homeless Program. Services to City citizens. The Salvation Army will continue to provide services including shelter, food, safety, counseling, and referrals to community resources to the homeless and abused women and children. Legal. Approval of the contracts will insure compliance with the City Attorney's opinion that a contract is the only way the City can reimburse for the services. Budget. $21,500 has been appropriated by City Council on June 20, 1988, Ordinance #29168 and is available in account #001-054-1270-2010, Fees for Professional Services. City Council not authorize the execution of two contracts approved by the City Attorney with The Salvation Army for payment of services delivered by the Abused Women's and Homeless Programs for City citizens. Services to City citizens. The Salvation Army may have insufficient funds to provide needed services for the homeless and abused women and children. Legal. Services to the city's homeless and abused women and children could not be funded because in the opinion of the City Attorney, the City is prohibited from appropriating a direct contribution. 3. Budget. Not an issue. V. RECOMMENDATION City Council concur in the implementation of Alternative A and authorize the City Manager to execute two contracts approved by the City Attorney with The Salvation Army for the payment of services delivered by the Abused Women's and Homeless Programs. Respectfully submitted, W. Robert Herbert City Manager WRH/JDR/slw CC: Wilburn C. Dibling, City Attorney Joel M. Schlanger, Finance Director James D. Ritchie, Director of Human Resources CITY OF ROANOKE OEPARTT~ENT OF HUMAN RESOURCES Abused Women's Program Contract CONTRACTOR CITY AGENCY CONTRACT PERIOD The named parties hereby enter into agreement, subject to the terms and conditions stated herin. The Salvation Army P. O. Box 1631 Roanoke, UA 24008 City of Roanoke Department of Human Resources 215 West Church Avenue, SW Roanoke, VA 24011 July 1, 1988 through June 30, 1989 VI. COMPLETE DESCRIPTION OF SERVICES Contractor agrees to: Bo Provide beds for battered women and their dependent children who are City residents during the period covered by this contract. Provide vocational guidance, individual counseling, and job placement assistance to a program monitored by the Department of Human Resources to individuals placed in the program as a result of this contract. Provide requested reports to the Department of Human Resources which will include: 1. Information on services given. 2. Number of City residents served. o Assurance that verification is on file that residents for whom City of Roanoke is billed were residents of the City of Roanoke prior to entering the shelter. Reports as required by the monitoring staff of the Citizens Services Committee. Provide written documentation that the physical facility is in compliance with all state and local fire, health, building, and other relevant codes. VII. VIII. Provide cooperation and compliance with the direction of the Director of Human Resources and other authorized City officials. Fo Provide the Department of Human Resources with specific and measurable program objectives to be accomplished during this contract period. COMPENSATION AND SCHEDULE OF PAYMENTS The City of Roanoke agrees during this contract period to pay the contractor $25 per family per day for City residents up to a total not to exceed $11,500 for services under the conditions set forth herein. Payments will be made upon receipt of a properly executed and approved invoice on a monthly schedule. Contractor shall submit such invoice at the end of each month. Bo The City of Roanoke reserves the right to withhold funds for services if it is determined that the services identified in Section I of this contract are not being provided in a professional, acceptable manner. CITY LIABILITY The contractor acknowledges that the City of Roanoke shall not be responsible for any actions of employees or designated representatives of the program. In the event of any litigation which may arise as a result of the operation of this program, the contractor agrees to assume the risk and/or liability for the cost of any such litigation including but not limited to payment of damages or attorney fees to the plaintiff and hold the City of Roanoke harmless therefrom. The contractor also acknowledges and agrees that it will provide its own legal representation and bear the cost of the same. The contractor also acknowledges and agrees that the City shall not be obligated to provide insurance coverage, either commercially or self supplied for the contractor. Bo Nothing contained herein shall be deemed an expressed or implied waiver of the sovereign immunity of the City of Roanoke. Ce Neither the contractor, its employees, assigns, or subcontractors shall be deemed employees of the City of Roanoke or of the Department of Human Resources while performing under this agreement. IX. NON-DISCRIMINATION During the performance of this contract, the contractor agrees as follows: The contractor will not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of this non-discrimination clause. The contractor in all solicitations or advertisements for employees placed by or on behalf of the contractor will state that such contractor is an equal employment opportunity employer. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of A and B above. V. GENERAL PROVISIONS Nothing in this contract shall be construed as authority for either party to make commitments which bind the other party beyond the scope of this contract. VI. CANCELLATION CLAUSE Ao This contract shall remain in full force and effect until cancelled by either party giving the other party 30 days written notice of cancellation. Any such notice of cancellation shall be in writing and sent by certified mail {return receipt required) to the City of Roanoke, Director of Human Resources, Room 356, 215 West Church Avenue, SW, Roanoke, Virginia 24011 in the case of the City; and to the Captain, The Salvation Army, P. O. Box 1631, Roanoke, Virginia 24008 in the case of The Salvation Army. No payment will be made for expenses incurred or services rendered after receipt of notice except those expenses incurred prior to date of termination that are necessary to curtailment of operations under this contract. Bo The contractor is hereby informed that failure to comply with any of the above conditions shall constitute grounds upon which the City of Roanoke may terminate this contract and/or discontinue payments after 30 days notice to the contractor. If this action is taken, the Director of Human Resources will notify the program in writing by certified mail. VII. RELIGIOUS ORGANIZATION It is recognized that the Salvation Army is a religious organization, and as such, agrees that religious programs and orientation shall not be mandated for residents but may be made available at the resident's request. No such program or orientation will be funded in whole or in part with funds provided pursuant to this contract. 4 IN WITNESS WHEREOF by the following signatures and seals the City of Roanoke and The Salvation Arm), have executed this contract as of this day of , 1988. CIl~ OF ROANOKE Director of Human Resources THE SALVATION ARMY (Title) CITY OF ROANOKE DEPARTMENT OF HUMAN RESOURCES Homeless Program Contract CONTRACTOR CIl~ AGENCY CONTRACT PERIO0 The named parties hereby enter into agreement, subject to the terms and conditions stated herin. The Salvation Army P. O. Box 1631 Roanoke, VA 24008 City of Roanoke Department of Human Resources 215 West Church Avenue, SW Roanoke, VA 24011 July 1, 1988 through June 30, 1989 VIII. COMPLETE DESCRIPTION OF SERVICES Contractor agrees to: Ao Bo Provide beds for men, women, and their dependent children who are City residents during the period covered by this contract. Provide food, shelter vocational guidance, individual counseling, and job placement assistance to a program monitored by the Department of Human Resources to individuals placed in the program as a result of this contract. Provide requested reports to the Department of Human Resources which will include: 1. Information on services given. 2. Number of City residents served. Assurance that verification is on file that residents for whom City of Roanoke is billed were residents of the City of Roanoke prior to entering the shelter. Reports as required by the monitoring staff of the Citizens Services Committee. Provide written documentation that the physical facility is in compliance with all state and local fire, health, building, and other relevant codes. XI. Provide cooperation and compliance with the direction of the Director of Human Resources and other authorized City officials. Provide the Department of Human Resources with specific and measurable program objectives to be accomplished during this contract period. IX. COMPENSATION AND SCHEDULE OF PAYMENTS The City of Roanoke agrees during this contract period to pay the contractor $20 per day per bed for City residents up to a total not to exceed $10,000 for services under the conditions set forth herein. Payments will be made upon receipt of a properly executed and approved invoice on a monthly schedule. Contractor shall submit such invoice at the end of each month. The City of Roanoke reserves the right to withhold funds for services if it is determined that the services identified in Section I of this contract are not being provided in a professional, acceptable manner. X. CITY LIABILITY The contractor acknowledges that the City of Roanoke shall not be responsible for any actions of employees or designated representatives of the program. In the event of any litigation which may arise as a result of the operation of this program, the contractor agrees to assume the risk and/or liability for the cost of any such litigation including but not limited to payment of damages or attorney fees to the plaintiff and hold the City of Roanoke harmless therefrom. The contractor also acknowledges and agrees that it will provide its own legal representation and bear the cost of the same. The contractor also acknowledges and agrees that the City shall not be obligated to provide insurance coverage, either commercially or self supplied for the contractor. Bo Nothing contained herein shall be deemed an expressed or implied waiver of the sovereign immunity of the City of Roanoke. Neither the contractor, its employees, assigns, or subcontractors shall be deemed employees of the City of Roanoke or of the Department of Human Resources while performing under this agreement. NON-DISCRIMINATION During the performance of this contract, the contractor agrees as follows: 2 Ao The contractor will not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of this non-discrimination clause. The contractor in all solicitations or advertisements for employees placed by or on behalf of the contractor will state that such contractor is an equal employment opportunity employer. Co Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of A and 8 above. V, GENERAL PROVISIONS Nothing in this contract shall be construed as authority for either party to make commitments which bind the other party beyond the scope of this contract. VI. CANCELLATION CLAUSE This contract shall remain in full force and effect until cancelled by either party giving the other party 30 days written notice of cancellation. Any such notice of cancellation shall be in writing and sent by certified mail (return receipt required) to the City of Roanoke, Director of Human Resources, Room 356, 215 West Church Avenue, SW, Roanoke, Virginia 24011 in the case of the City; and to the Captain, The Salvation Army, P. O. Box 1631, Roanoke, Virginia 24008 in the case of The Salvation Army. No payment will be made for expenses incurred or services rendered after receipt of notice except those expenses incurred prior to date of termination that are necessary to curtailment of operations under this contract. The contractor is hereby informed that failure to comply with any of the above conditions shall constitute grounds upon which the City of Roanoke may terminate this contract and/or discontinue payments after 30 days notice to the contractor. If this action is taken, the Director of Human Resources will notify the program in writing by certified mail. VII. RELIGIOUS ORGANIZATION AD It is recognized that the Salvation Army is a religious organization, and as such, agrees that religious programs and orientation shall not be mandated for residents but may be made available at the residentls request. No such program or orientation will be funded in whole or in part with funds provided pursuant to this contract. IN WIINESS WHEREOF by the following signatures and seals the City of Roanoke and The Salvation Ar~ have executed this contract as of this day of , 1988. CITY OF ROANOKE Director of Human Resources THE SALVATION ARMY (Title) Office of ~e City Clerk August 12, 1988 File #236-323 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 29243, accepting a Federal Grant-la-Aid for Literacy Project for the Roanoke City Public Library, which Resolution No. 29243 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. Sincerely, Mary F. Parker, CMC City Clerk MFP:sw pc: Mr. Joel M. Schlanger, Director of Finance Mr. James I). Ritchie~ Director, Human Resources Ms. Beverly Bury, City Librarian Ms. Marie T. Pontius, Grants Monitorin~ Administrator R°°m456 Munlcll~olBulldlng 215Chur, chAv~ue, S,W, Roonoke, Vlrgmia24011 (703)981-2,.'.'.'~1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 8th day of Au§ust, 1988. No. 29243. A RESOLUTION accepting the Federal Grant-In-Aid for Literacy Project for the Roanoke City Public Library. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Federal Grant-In-Aid made to the City for a Literacy Project award to the Roanoke City Public Library in the amount of $8,615.00, to be used to establish a Roanoke City employee literacy program during FY 1988-89, is hereby ACCEPTED. 2. That W. Robert Herbert, City Manager, or Earl B. Reynolds, Jr., Assistant City Manager, is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of this grant-in-aid and to furnish such additional information as may be required in connection with the City's acceptance of the foregoing grant-in-aid. ATTEST: City Clerk. Office of the City Cler~ August 12, 1988 File #60-236-323 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29242, amending and ~'eordaining certain sections of the 1988-89 Grant Fund Appropriations, in the amount of $8,615o00, in connection with the establishment of a Roanoke City Employee Literacy Program, which Ordinance No. 29242 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. SincereIy,f,,.~ ~4~ --J. ~ Mary F. Parker, CMC City Clerk MFP:sw pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director, liuman Resources Ms. Beverly Bury, City Librarian Ms. Marie T. Pontius, Grants Monitoring Administrator Room456 MuniclpolBulldlng 215C~urchAve~ue, S.W. Roar,4:~e.'Vlrglnla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 8th day of August, 1988. No. 29242. AN ORDINANCE to amend and reordain certain sections of the 1988-89 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Grant Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Parks, Recreation and Cultural $ 13,115 Federal Literacy Grant (1-2) ........................ 8,615 Revenue Parks, Recreation and Cultural $ 13,115 Federal Literacy Grant (3) .......................... 8,615 1) Publications and Strbscriptions 2) Fees for Prof. Services 3) Federal Grant Receipts (035-054-5000-2040) $ 1,750 (035-054-5000-2010) 6,865 (035-035-1234-7061) 8,615 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk August 8, 1988 Honorable Mayor Noel C. Taylor and'8~ Members of City Council Roanoke, Virginia Members of Council: SUBJECT: FEDERAL GRANT-IN AID FOR LITERACY PROJECT I. BACKGROUND Ao A federal grant-in-aid for ~87615 has been awarded to the Roanoke City Public Library for the purpose of establishing a Roanoke City Employee Literacy Program. This project is a cooperative effort of the Library and the Literacy Volunteers of the Roanoke Valley. The Literacy Volunteers have committed $28,585 which is 25 percent of their operating budget to support the program. The Roanoke Valley has had an active literacy program since 1986. As a local affiliate of Literacy Volunteers of America (LVA), the Literacy Volunteers of the Roanoke Valley provide training for volunteer tutors matching them with adults who want to learn to read. II. CURRENT SITUATION Roanoke City Administration has identified a need for the improvement of the basic reading skills of City employees in order to enhance and increase productivity and overall work performance. National statistics indicate that one in five Americans is illiterate. The grant, which is to be expended by May 15, 1989, must be used to expand current literacy efforts to City employees. Roanoke City Library Administration recommends the Literacy Grant be expended as follows: Reimburse the Literacy Volunteers of Roanoke Valley $6,865 which is approximately 25 percent of their administrative expenses for the project. Purchase low vocabulary/high interest reading materials to augment current library holdings. Produce printed posters and brochures for publicizing the program. III. ISSUES IV. A. Expanded literac~ opportunities for Cit~ employees. B. Budget concerns. C. Compliance with regulations of the grant. ALTERNATIVES Accept the Federal Grant-In-Aid for Literacy Project and appropriate $8,615 to accounts to be established in the Grant Fund. 1. Expanded literacy opportunities for City employees. a) City employees will be recruited and trained as volunteer tutors and support personnel. b) City employees will be recruited as students to be taught basic reading skills. Budget concerns. The project can be completed without additional funds from the City. Compliance with regulations of the grant. Expenditures would be in compliance with the regulations governing receipt of the Federal Grant-In-Aid. Do not accept the Federal Grant-In-Aid for Literacy Project and do not appropriate $8,615 in the Grant Fund. 1. Expanded literacy opportunities for City employees. a) City employees would not be targeted for recruitment as volunteers or students. b) Awareness level of literacy program would not be increased. 2. Budget concerns. Not an issue. Compliance with regulations of the grant. Not an issue. V. RECOMMENDATION City Council concur with Alternative A and accept the Federal Grant-In-Aid for Literacy Project in the amount of $8,615 and appropriate the funds to the following accounts to be established in the Grant Fund: 1. }1~750 to Publications/Subscriptions, #035-054-5000-2040. }6,865 to Fees for Professional Services, #035-054-5000-2010. Bo Establish a revenue estimate of $8,615 for the Literacy Grant in the Grant Fund. Co Authorize the City Manager or his designee to execute the necessary documents accepting the Grant for the Roanoke City Public Library. Respectfully submitted, W. Robert Herbert City Manager WRH/JDR/BAB/slw CC: Wilburn C. Dibling, City Attorney Joel M. Sclanger, Director of Finance James D. Ritchie, Director of Human Resources Beverly Bury, City Librarian Office of ~he City Cle~'k August 12, 1988 File #236-323 ~tr. W. Robert tIerbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 29245, accepting a Library Services and Construction Act (LSCA) Title I Grant for the Roa,loke City Public Library, which Resolution No. 25245 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. Sincere Iy, ~~ Mary F. Parker, CMC City Clerk MFP: sw pc: Mr. Joel M. SchIanger, Director of Finance ~Ir. James D. Ritchie, Director, Human Resources Ms. Beverly Bury, City Librarian Ms. Marie T. Pontius, Grants Monitoring Administrator Room456 MunicipalBuilding 215 C~ur~ Avenue. S.W. Roanoke, VIrglnla2,40,~1 (703)981-254"I IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of August, 1988. No. 29245. VIRGINIA, A RESOLUTION accepting a Library Services and Construction Act (LSCA) Title I Grant for the Roanoke City Public Library. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The grant to the City of a Library Services and Construction Act (LSCA) Title I Grant in the amount of $8,318.00, to be used for expanded library service for the visually impaired and physically handicapped during FY-1988-89, is hereby ACCEPTED. 2. That W. Robert Herbert, City Manager, or Earl B. Reynolds, Jr., Assistant City Manager, is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of this grant and to furnish such additional infor- mation as may be required in connection with the City's accep- tance of the foregoing grant. ATTEST: City Clerk. August 12, 1988 File #60-236-323 Mr. Joel M. SchIanger Director of Finance Roanoke, Virginia Dear ,Ur. Schlanger: I am attaching copy of Ordinance No. 29244, amending and reordaining certain sections of the 1988-89 Grant Fund Appropriations, in the amount of $8,318.00, in connectioa with Library Services and Construc- tion Act Title I, Sub-Regional Library for the Blind Grant, which Ordinance ?Ioo 29244 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. Sincerely, Mary F. Parker, CMC City Clerk MFP:sw pc: Mr. W. Robert Herbert, City ~tanager Mr. James O. Ritchie~ Director, Human Resources Ms. Beverly Bury, City Librarian Ms. Marie T. Pontius, ~rants Monitoring Adrainistrator Room456 MunlCll~alBuildtng 215 Church Av~nue, S.W. Roanoke, Vlrg~nla240,!1 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 8th day of August, 1988. No. 29244. AN ORDINANCE to amend and reordain certain sections of the 1988-89 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Grant Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: A_A_A_A~riations Parks, Recreation and Cultural LSCA Title I Grant for Blind (1-2) $ 12,818 ................... 8,318 Revenue Parks, Recreation and Cultural $ 12,818 LSCA Title I Grant for Blind (3) ..................... 8,318 1) Equipment 2) Training and Development 3) Federal Grant Receipts (035-054-5001-9016) $ 7,318 (035-054-5001-2044) 1,000 J035-035-1234-7062) 8,318 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Honorable Mayor Noel C. Members of City Council Roanoke, Virginia Taylor and August Members of Council: SUBJECT: LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) TITLE I, SUB-REGIONAL LIBRARY FOR THE BLIND GRANT 8, 1988 I. BACKGROUND A Library Services and Construction Act (LSCA) Title T Grant for $8,318 has been awarded to the Roanoke City Public Library. The Library is a sub-regional library for the visually impaired and physically handicapped serving the special populations of the Fifth Planning District through its Extension Services Unit. The grant is for training and the purchase of equipment to improve services to the handicapped and must be expended by May 15, 1989. II. CURRENT SITUATION The Library's Extension Services Unit's goal is to enhance library service by making library resources more accessible to special populations. Service to the visually and hearing impaired must be designed to meet each patron's special needs. The Library System constantly seeks to improve and expand its services to the special population by adding new equipment and providing continuing education for library staff. Do Library Administration recommendx that the grant of $8,318 be used to: Purchase one (1) telecommunication devic~ for the deaf {TDD) which is an electronic device that allows the hearing impaired to make telephone calls through written, rather than spoken, communication. Purchase an IBM-PC compatible microcomputer and modem for use with the National Library Service Automated Talking Book Program. III. IV. ISSUES Obtain staff traininq on the National Library Service Automated Talking Book Program. A. Expanded library service to the physically disadvantaged. B. Budget concerns. C. Compliance with regulations of grant. ALTERNATIVES Accept the LSCA Title I Sub-Regional Library for the Blind Grant and appropriate $8,318 to accounts to be established in the Grant Fund. Expanded service to the physically handicapped. a) Hearing-impaired persons would have easier access to the Library through use of the TDD. b) Library staff would be able to serve users of talking books more efficiently through automation of the record keeping associated with this service. c) Attending programs and training opportunities would prepare staff to make necessary revisions to current procedures in order to implement the automation of the Talking Book Program. Budget concerns. a) No additional staff is required to operate any of the equipment. b) Minimal phone line charges of approximately $30 per month would be covered within the Library's current and future budgets. 3. Compliance with regulations of the grant~ Expenditures would be in compliance with the regulations governing receipt of this Title I grant. Do not accept the LSCA Title I Sub-Regional Library for the Blind Grant and do not appropriate $8,318 in the Grant Fund. 1. ~.xpanded service to the physically handicapped. a) Library service to the physically handicapped would remain at the present level. No access to certain library materials and resources. b) No enhancement of services or programs would be possible. 2. Budget concerns. Not an issue. 3. Compliance with regulations. Not an issue. RECOMMENDATION Bo City Council concur with Alternative A and accept the Library Services and Construction Title I Sub-Regional for the Blind Grant in the amount of $8,318 and appropriate the funds to the following accounts to be established in the Grant Fund: 1. 7~ to Equipment, #035-054-5001-9016. 2. ~1~000 to Travel, #035-054-5001-2044. Establish a revenue estimatP of $8,318 for the LSCA Title I Grant in the Grant Fund. Authorize the City Manager or his designee to execute the necessary documents accepting the grant for the Roanoke City Library. Respectful ly submitted, W. Robert Herbert City Manager WRH/JDR/BAB/slw CC: Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Beverly Bury, City Librarian Office of the City Clerk August 12, 1988 File #236-323 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 29247, accepting a Major Urban Resource Library Grant for the City Public Library, which Resolution No. 29247 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988o Sincere iy, ~~ Mary F. Parker, CMC City Clerk MFP:sw pc: Mr. Joel M. Mr. James D. Ms. Beverly Ms. ~arie T. Schlanger, Director of Finance Ritchie, Director, Human Resources Bury, City Librarian Pontius, Grants Monitoring Administrator Room456 MunlcipalBuildlng 2~5ChurchA~nue, S.W. Roonoke, Vtrg~nla24011 (703)981-2~41 IN THE COUNCIL OF THE CITY OF The 8th day of August, 1988. No. 29247. ROANOKE, VIRGINIA, A RESOLUTION accepting a Major Urban Resource Library Grant for the City Public Library. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The grant to the City of a Major Urban Resource Library Grant in the amount of $39,005.00, to be used for the expansion of the library book collection during FY 1988-89, is hereby ACCEPTED. 2. That W. Robert Herbert, City Manager, or Earl B. Reynolds, Jr., Assistant City Manager, is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of this grant and to furnish such additional infor- mation as may be required in connection with the City's accep- tance of the foregoing grant. ATTEST: City Clerk. CY~lce c~ ~e ~i~ ~ August 12, 1988 File #60-236-323 ~r. Joel M. SchIanger Director of Finance Roanoke, Virginia .Dear ~Ir. SchIanger: I am attaching copy of Ordinance No. 29246, amending and reordaining certain sections of the 1988-89 Grant Fund 4ppropriations, in the amount of $39,005.00, in connectioa ~vith Library Services and Construction Act Title I, Major Urban Resource Libraries Grant, which Ordinance No. 29246 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, 4ugust 8, 1988. Sincerely, Mary F. Parker, CMC City Clerk ~fFP:sw pc: Mr. W. Robert Herbert, City ~lanager Mr. James D. Ritchie, Director, ttuman Resources ~s. Beverly 6ury, City Librarian ~s. Marie T. Pontius, Grants ~onitoring Administrator Roonn45~ Munlcll:~lBuilding 2'~5C~urchAvenue, S.W. Roanoke, Virg~nla24011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 8th day of August, 1988. No. 29246. AN ORDINANCE to amend and reordain certain sections of the 1988-89 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 Grant Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: ApDropriations Parks, Recreation and Cultural $ 43,505 LSCA Title I MURL Grant (1) .......................... 39,005 Revenue Parks, Recreation and Cultural LSCA Title I MURL Grant (2) .......................... 1) Publications and Subscriptions (035-054-5002-2040) $39,005 2) Federal Grant Receipts (035-035-1234-7063) 39,005 $ 43,505 39,005 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk August 8, 1988 Honorable Mayor Noel C. Taylor~C~d Members of City Council Roanoke, Virginia Members of Council: SUBJECT: LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) TITLE I, I~AJOR URBAN RESOURCE LIBRARIES GRANT (MURL) I. BACKGROUND A Library Services and Construction Act (LCSA) Title T Grant for $39,005 has been awarded to the Roanoke City Public Library. The Library is considered a Major Urban Resource Library {MURL) because it is located in a city of over 100,000 people. When Title I appropriations surpass $60 million nationally, part of the excess is designated for use by MURLs. Virginia currently has three libraries with this designations. The grant is for strengthening library service~ and must be expended by May 15, 1989. II. CURRENT SITUATION The Libraryls collection is heavily used by the student population of the Roanoke Valley as well as the general public who depend on the City Library for resources not available elsewhere in the area. The Library needs to replace and update general encyclopedias and circulating materials especially in the areas of science, technology, literary criticism, poetry, plays, and fiction classics. The Library's buying power has decreased because the cost of hard-cover library books increased nine percent from 1986 to 1987 while the Library's book budget remained constant. Library Administration recommends the MURL Grant of $39,005 be expended for books. III. ISSUES A. Library collection development. B. Budget concerns. C. Compliance with regulations. IV. ALTERNATIVES Accept the Major Urban Resource Library Grant for the Roanoke City Public Library and appropriate $39,005 to accounts to be established in the Grant Fund. Library collection development. The quality of library materials will be improved which will enhance staff's ability to meet user needs for information. Budget concerns. The Library book budget will be increased without additional cost to the City. Compliance with regulations. Expansion of the book collection is an allowable cost under this grant. Do not accept the Major Urban Resource Library Grant for the Roanoke City Public Library and do not appropriate $39,005 in the Grant Fund. Library collection development. The Library's collection will not be expanded in the target areas. User satisfaction will decline. Budget concerns. The City will not be able to utilize the additional funds for this purpose. 3. Compliance with regulations. Not an issue. RECOMMENDATION City Council concur with Alternative A and accept the Major Urban Resource Library Grant in the amount of $39,005 and appropriate the funds to the following account in the Grant Fund: $39,005 to Publications/Subscriptions #035-054-5002-2040. Establish a revenue estimate of $39,005 for this federal grant in the Grant Fund. Authorize the City Manager or his designee to execute the necessary documents accepting the grant for the Roanoke City Public Library. WRH/JDR/BAB/slw Respectfully submitted, W. Robert Herbert City Manager CC: Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Beverly Bury, City Librarian Office of ~ne City Clerk August 12, 1988 File #236-200-178 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am enclosing copy of Resolution No. 29248, endorsing an application for an Emergency Home Repair Grant, which Resolution No. 29248 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. MFP:sw Sincerely, ~ Mary F. Parker, CMC City Clerk pc: Mr. Herbert D. McBride, Executive Director, City of Roanoke Redevelopment and Housing Authority, P. 0. Box 6359, Roanoke, Virginia 24017 ,Ur. Theodore J. Edlich, Executive Director, Total Action Against Poverty, [nc., 702 Shenandoah Avenue, N. W. Roanoke, Virginia 24016 ' Mr. Wilburn C. DibIing, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director, Public Works Mr. RonaId H. Miller, Building Commissioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Room456 MunicipalBuildlng 215 Church Av~nue, S.W. Roanoke, Virg~nia2,4011 (703) 98"1-2541 % IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of August, 1988. No. 29248. VIRGINIA, A RESOLUTION endorsing an application for an Emergency Home Repair Grant. BE IT RESOLVED by the Council of the City of Roanoke that Council hereby endorses the application filed with the Virginia Department of Housing and Community Development for a grant of up to $40,000 for an Emergency Home Repair Grant Program, which program would obligate the City to match State funds with local funds, materials or services, and the City Manager is authorized to make any certifications or assurances on behalf of the City required in connection with said application, as requested in the report of the City Manager dated August 8, 1988. ATTEST: City Clerk. Roanoke, Virginia August 8, 1988 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Authorization to Apply for the State's Emergency Home Repair Grant Program Back~round: Virginia General Assembly has appropriated $47.5 million for the next two years for various housing programs, most to be designed and administered by the Virginia Department of Housing and Community Development (HCD). Be Emergency Home Repair Pro~ram is one such program, providing grant funds to make emergency repairs to housing units, either owner-occupied or rental, occupied by low income families/individuals. An agency approved for this Program may receive a grant of up to $40,000 this year, to be matched with at least an equal amount in cash, in-kind services, labor, etc. from other sources. A total of $250,000 is available in grant funds across the State this year. 2. No housing unit may receive more than $500 in State grant funds. II. Current Situation: Deadline for submittal of application to HCD was August 5. City adminis~-~ation submitted an application for the Program contingent on Council endorsement requested now. Be Application attached describes Pro~ram proposed to HCD and provides for the following: Local Program would be comprised of two parts, one dealing with owner-occupied property, the other with rental property. Owner-occupied portion would be administered by the Redevelopment and Housing Authority (RRHA) in conjunction with the existing Critical Home Repair Program. In essence this would be Page 2 August 8, 1988 III. IV. e little more than an increase in funding for that CDBG-funded program. Rental portion would be administered by the City in cooperation with Total Action Against Poverty (TAP). The principal target of this activity will be occupied rental property that is: --in such bad condition that it may have to be condemned, but, --can be stabilized to avoid condemnation by limited repairs, not exceeding $2000, and, --whose owner certifies that he/she cannot make repairs without substantial rent increases. Issues: A. Effect on housing conditions B. Administration C. Cost to the City D. Timing Alternatives: A. Endorse the application for the Emergency Home Repair Grant Program as submitted to the Department of Housing and Community Development Effect on housing conditions will be positive, as additional funding will be available to correct serious health and safety hazards in housing units occupied by low income citizens. Availability of these funds for rental property will increase the effectiveness of code enforcement efforts. 2. Administration will be handled by a combination of: --the Redevelopment and Housing Authority, in Page 3 August 8, 1988 Be conjunction with the existing Critical Home Repair Program. This will be provided for through the contract for services with the RRHA, by an amendment if necessary; --City administrative staff, particularly the Housing Development Office, in conjunction with ongoing enforcement of the Building Maintenance Code; --Total Action Against Poverty, using its capacity for eligibility screening and contracting for rehabilitation work. Cost to the City would be nothing beyond what is currently budgeted from CDBG funds for rehabilitation programs, specifically the Critical Home Repair Program and the Rental Rehabilitation Program. CDBG funds are available to match any grant received from the State for this Program. Timing is such that application for the Program grant had to be submitted to Richmond contingent upon its endorsement by Council. If HCD approves the application as endorsed by Council, further action must be taken by Council at that time to accept the grant and make budget and contractual adjustments and authorization. Do not endorse the application for the Emergency Home Repair Grant Program as submitted to Housing and Community Development. Effect on housing conditions will be negative, as a potential tool for stabilizing occupied seriously substandard houses will be lost. In the case of rental property, many of these units may have to be condemned due to the owners' inability to make necessary repairs economically. In the last year, approximately 400 housing units became substandard--50 more than the number of substandard houses that were repaired. This Program would help to slow the deterioration of houses currently of marginal condition. 2. Administration would not be an issue. 3. Cost t__9o the City would be nothing initially, but Page 4 August 8, 1988 the long-term effects of continued housing deterioration and abandonment will continue to accrue. Timing would not be of significance. The Administration would communicate with HCD immediately to rescind the application submitted. V. Recommendation: Adopt Alternative A, thereby endorsing the application for the Emergency Home Repair Grant Program as submitted contingent upon Council approval. WRH:HDP:hdp/ehrgp cc: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director, TAP Executive Director, RRHA Respectfully submitted, City Manager SUBMIT ORIGINAL AND 3 COPIES OF ALL DOCUMENTS VIRGINIA HOUSING PARTNERSHIP FUND (VHPF) (1988) EMERGENCY HOME REPAIR GRANT PROGRAM Reservation Period of this Request: (Cheek one) x (I) (II) (III) [ ] *[ ] [ ] *[ ] CERTIFICATION/RESERVATION REQUEST COVER SHEET AND CHECKLIST Certification and Funds Reservation Request Form Governing Board Resolution Copy of Virginia Certificate of Incorporation (for non-profit organizations) Certifications/Assurances Form *Official Signatures Required 1) (A) VHPF EMERGENCy HOME REPAIR GRANT PROGRA~I CERTIFICATION/RESERVATION REQUEST FORM Name of Organization/Applicant: c~,, ~ n .... ~ 2) 3) Mailing Address: 215 Church Ave, SW Roanoke, VA 24011-1592 Phone # (7(~3) qRl-2??'I Name of Contact Person: Dan Pollock Phone # (if different) ( ) Proposed service area (iurisdictions): City of Roanoke 4) Emergency Home Repairs will be provided for eligible general population households x yes no If no -- 4a) Special population to be served (e.g. disabled, etc.) 4b) Will repair services be provided to other client groups upon request. based on coordination with other agencies? __yes __no Comment: 5) Administrative ability ~nd experience The City of Roanoke provides a full range of services to its citizenry. It administers allocations of Community Development Block Grant funds as well as funds from numerous other sources. Over the last 5 years, various housing rehabilitation and come,unity revitalization programs developed and/or administered by the City or the Roanoke Redevelopment and Housing Authority have resulted directly in the repair of more than 700 housing units, at an investment of more than $10 million. Many of the rehabilitation programs of the City are administered by the Redevelopment and Housing Authority under contract with the City. Included on staff of the RRHA are rehabilitation inspectors/specialists, a loan processor and a housing counselor. Among the programs currently in operation are the Critical Home Repair Program, making critically needed repairs to the homes of very low income homeowners, up to $6000 per house; and the Rental Rehabilitation Program for substandard rental property. Each of these programs have significant elements in common with the proposed uses for the Emergency Home Repair Program offered by HCD. 6) Description o_~f Need and Potential Demand Each year, the City and the RRHA advertise and accept applications for the Critical Home Repair Program, a program of small grants for emergency-type repairs to owner-occupied houses. Even though the $227,127 budgeted for the program last year provided some repair to 48 houses, approximately 125 applications were received, with a minimum of advertise- ment of the program. In addition, the latest survey of external housing conditions in the City found more than 500 occupied houses in poor or fair condition. It is certain there are many other houses which would be found to be substandard upon inspection of interior conditions. These factors together indicate a substantial unmet need for "emergency repair assistance,,. 7) Description of Program Operation A) Owner occupied portion: A portion of the Program funds will be committed to be used in conjunction with the existing Critical Home Repair Program (CHRP), currently funded with $162,000 in CDBG funds. This Program provides up to $6,000 in critically needed repairs, i.e. repairs of conditions which, if left unrepaired, may cause the house to become uninhabitable. One portion of the CHRP is set aside for those emergency conditions just arising, and arranges for repairs within 24- 72 hours. Some of the allocation from the Emergency Home Repair Program will supplement the CHRP. The history of that program has been that the repairs to each house typically will total $2000-$6000, so the match of HCD funds will likely be 3:1 or larger. That part of the Program dealing with owner-occupied property will be administered by the RRHA in conjunction with the existing Critical Home Repair Program. Rehabilitation inspectors will determine work to be performed and will arrange for it with private contractors. B) Rental portion The balance of the allocation for the Program from HCD will be used for the emergency repair of rental units occupied by low income tenants. Currently code inspectors will discover occupied rental units with some aspect in such condition as to be imminently hazardous to health or safety. Especially in the case of those units with the lowest income residents and lowest rents, the property-owners are unable to make repairs without increasing the rent substantially, thereby effectively displacing the tenants. By using the Program, in conjunction with CDBG funds currently budgeted in support of the Rental Rehabilitation Program, some repairs may be made to the property to avoid its condemnation. The property-owner will be required to agree to not increase the rent because of the repair for one year, thereby keeping the unit affordable to the current low-income tenant. The rental portion of the Program will be administered by the City with the help of Total Action Against Poverty (TAP), the local community action agency. Eligible rental properties will be identified primarily via code enforcement activities. After initial contact with the owner of such property, TAP will be brought in to verify the low-income status of the tenant and to estimate the cost of repairs required by the Building Department. The owner will be asked to enter an agreement with the City to hold the rent in exchange for the repairs. TAP then will be responsible for having the repairs made, either by private subcontractors or by its own crews. 8) Emergency Repair Plan For One-Year Period: CDBC funds are available for the match, and administrative mechanisms are in place. Applications will be invited from owner-occupants; rental properties will be identified via code enforcement activities. Reservation Period (I) # of Completions 3n x $500 = $15,000 $15,00~ Total Reservation Request Amount Match Source Match Source Match Source CDBG funds Amount $15,000-$30~ 000 Amount $ Amount $ (II) # of Completions 3n x $500 = $15,000 $1 5:mq0* Total Reservation Request Amount Match Source Match Source Match Source Amount $ 15.0o0-$30.000 Amount $ Amount $ (III) # of Completions 2o x $500 = $1o,0o0 $10,00~ Total Reservation Request Amount Match Source Match Source Match Source CDBG funds Amount $10,0o0-$2o, 0o0 Amount $ Amount $ YEAR TOTAL = I + II + III = $ 40,000 (State Mone_z) *NOT Lviore ~nan maximum amounts set forth in Section XV of Program Manual CERTIFIED LOCAL ORGANIZATIGN (CLO) VIRGINIA EMERGENCY HOME REPAIR GRANTS PROGRAM CERTIFICATIONS/ASSURANCES BY THE AUTHORIZED REPRESENTATIVE I, W. Robert Herbert , Authorized Representative of City of Roanoke~ Virginia certify that the Certified Local Organization (CLO) win oversee and monitor the use of funds received under this program as required by the Department of Housing and Community Development and the laws of the Commonwealth of Virginia. I certify that the CLO will comply with all program requirements set forth in the Program Manual 1988 and will: (1) Require that emergency home repair services be provided on a non-discriminatory and non-religious basis; (2) Require that a Home Repair Agreement be executed between the CLO and property owner of each housing unit to be repaired; (3) Assure that the Emergency Home Repair.program will operate on a not-for-profit basis; and (4) Assure that State Program Funds will be matched locally. (Signature and Title of Authorized Representative) Date OfficeofrneCityCler,k August 12, 1988 Fi le #122 Mr. David Singlatary Virginia Sales Representative Dant Corporation 1500 Bernheim Lane Salem, Virginia 24153 Dear Mr. Singiatary: I am enclosing copy of Ordinance No. 29251, accepting your bid for the purchase of aluminum stadium seat planks for Victory Stadium, in the amount of $20,942.00; and rejecting all other bids made to the City, which Ordinance No. 29251 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. SincereIy,~N. ~. Mary F. Par~er, CMC City Clerk MFP: sw Enco pc: Mr. W. Robert Herbert, City Manager Mr. Joel M. SchIanger, Director of Finance Mr. William F. Clark, Director, Public Works Mr. George C. Snead, Jr., Director, Administration and Public Safety Mr. Jimmie B. Layman, Manager, Parks and Recreation/Grounds Maintenance Mr. Nelson Mo Jackson, Manager, Building Maintenance/Custodial Services -Mr. D. Darwin Roupe, Manager, Genera~ Services Room 456 Municil:x~l Building 2t5 Church A¥~.nue. S.W. RoonoJ.,~e, Virginia 240t I (703) 981-2541 C~ffice c~ ~e {i~ ¢le~ August 12, 1988 File #122 Mr. Glen Hubbard, President Glen Hubbard Associates, [nc. 1820 Parma Road Richmond, Virginia 23229 Dear Air. Hubbard: [ am enclosing copy of Ordinance ~o. 29251, accepting the bid of Dant Corporation, in the amount of $20,942.00, for furnishing and deli- vering aluminum stadium seat planks for Victory Stadium, which Ordinance No. 29251 was adopted by the Council of the City of Roanoke at a regular meeting held on ~fo~day, August ~, 1988. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on Victory Stadium seat planks. Sincerely, ~4ary F. Parker, C~4C City Clerk ~FP: sw Room456 MuniclpalBuildlng 215(~urchAv~ue, S.W. Roanol,,e,~rg~nia24011 (703)98t-254t IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of August, 1988. No. 29251. VIRGINIA, AN ORDINANCE providing for the purchase of aluminum stadium seat planks for Victory Stadium; accepting a certain bid made to the City for furnishing and delivering said system; reSecting all other bids made to the City; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Dant Corporation, made to the City, offering to supply aluminum stadium seat planks for Victory Stadium, meeting all of the City's specifications and requirements therefor, for the total bid price of $20,942.00, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incor- porating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this ordinance. 3. Any and all other bids made to the City for the aforesaid system are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of t~e City Cle~ August 12, 1988 File #60-122 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29250, amending and reordaining certain sections of the 1988-89 General Fund Appropriations, in the amount of $20,942.00, in connection with the purchase of aluminum sta- dium seat planks for Victory Stadium, which Ordinance No. 29250 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. Sincerely, Mary F. Parker, CMC City Clerk MFP:sw pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director, Public Works Mr. George C. Snead, Jr., Director, Administration and Public Safety Mr. Jimmie Do Layman, Manager, Parks and Recreation/Grounds Maintenance Afr. Nelson M. Jackson, Manager, Building Maintenance/Custodial Services Mr. D. Darwin Roupe, Manager, General Services Room 456 Municil:~al BUilding 2t5 C~urch A~"~ue, S.W. Roonoke, ~rglnia 24011 (703) 98"1-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 8th day of August, 1988. No. 29250. AN ORDINANCE to amend and reordain certain sections of the 1988-89 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1988-89 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Works Building Maintenance Fund Balance (1) ............................ $18,030,292 3,075,823 Capital Maintenance & Equipment Replacement Program- City Unappropriated (2) ............................ 1) Maintenance - General (001-052-4330-3050) $ 20,942 2) CMERP - City (001-3332) (20,942) $ 5,267,127 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia August 8, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS TO PURC~{ASEALUMINUMSTADIUM SEAT PLANKS, BID NUMBER 88-6-58 I concur with the recommendation of the Bid Committee relative to the above subject and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/DDR/ms cc: City Attorney Director of Finance Roanoke, Virginia August 8, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BACKGROUND BIDS TO PURCI{ASEALUMINUMSTADIUMSEAT PLANKS, BID N-OMBER 88-6-58 November 9, 1987, Council designated funds in the Capital Maintenance and Equipment Replacement Program to purchase aluminum stadium seat planks for Victory Stadium. Bid Requests were sent specifically to ten (10) firms currently shown on the City's bid list. A public advertisement was also published in the Roanoke Times and World News. II. C. Bids were received, after due and proper advertisement and were publicly opened and read in the Office of the Manager of General Services at 2:00 p.m., July 6, 1988. CURRENT SITUATION Two (2) bid responses were received. Bid tabulation is attached. Ail bids were evaluated in a consistent manner by represent- atives of General Services and Building Maintenance. The lowest bid as submitted by Dant Corporation meets all required specifications. III. ISSUES A. Need IV. B. Compliance with Specifications C. Fund Availability ALTERNATIVES Accept the lowest bid for aluminum stadium seat planks as submitted by Dant Corporation for the total amount of $20,942.00. Need - aluminum seat planks are needed to continue the seat replacement project at Victory Stadium. Honorable Mayor and City Council Page 2 We 2e Compliance with Specifications the bid recommended in this alternative meets all required specifications. Fund Availability - funds are designated in the Capital Maintenance and Equipment Replacement Program to pro- vide for this purchase. B. Reject all bids. Need - the on-going stadium seat replacement project would not continue at a progressive rate. Se Compliance with Specifications - would not be an issue in this alternative. Fund Availability - designated funds would not be expended. RECO~4ENDATION ae Council concur with Alternative "A" - accept the lowest bid, for supplying aluminum stadium seat planks, as submitted by Dant Corporation for the total amount of $20,942.00 and reject the other bid. ApDropriate $20,942.00 from Capital Maintenance and Equip- ment Replacement Program to Building Maintenance Account Number 001-052-4330-3050. Respectfully submitted, William F. Clark WFC/DDR/ms cc: City Attorney Director of Finance ~--~Nels°n M. J~kmmm D. Darwin ' ~- ~ Roupe 0 0 Office of ~e City Clerk August 12, 1988 File #237 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to the Roanoke River Flood Reduction was before the Council of the City of Roanoke at a regular held on Monday, August 8, 1988. Project, meeting On motion, duly seconded and unanimously adopted, Council the recommendation contained in Alternative A on pages 4 report. concurred in and 5 of the Sincerely, ~ ~fary F. Parker, CMC City Clerk MFP: sw pc: The Honorable Jim Olin, Congressman, House of Representatives, 406 First Street, S. W., Room 706, Roanoke, Virginia 24011 Colonel Paul W. Woodbury, District Engineer, Corps of Engineers, P. O. Box 1890, Wilmington, North Carolina 28402-1890 Members, Flood Plain Committee Mr. James E. Loesel, Friends of the Roanoke River, 2753 TangIewood Drive, S. W., Roanoke, Virginia 24018 Mr. Fredrick D. Cramer, President, Roanoke Valley Bird Club, 966 Norbourne Avenue, Vinton, Virginia 24179 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. William F. Clark, Director, Public Works Mr. Kit B. Kiser, Director, Utilities ana Operations Mr. Charles ~. Huffine, City Engineer Mr. John A. Peters, Project Engineer Room456 MuniclpalBUlldlng 2150nu~hAv~'3ue,$.W. Roano~e,~rglnia24011 (703) 98t.254,~ Roanoke, Virginia August 8, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Roanoke River Flood Reduction Project I. Back,round: Many written reports and meetings have involved discussions of the subject project. The last written report was dated June 27, 1988, copy attached. Council was asked to approve and agreed to an updated letter of intent at total estimated project cost of $31,010,000. Bond Referendum of May, 1989 was suggested in the latest written report and approved by Council in order to give ample time for citizen review and con~nent prior to Council's consideration of placement of this issue on a referendum ballot and for an opportunity for the State to participate in funding for this project. Prompt approval of the Roanoke River pro~ect, ~ublic hearing, financing plan, and referendum vote at the November~ 1988 8eneral election were suggested by the Honorable Jim Olin, U.S. Congressman, during his presentation to Council on July 25, 1988. Council referred ConKressman Olin's recommendation to this office for report back to Council as soon as possible. Landscape Architect, Lardner/~]m~% has been engaged to review the General Design Memorandum and recommend both general and site specific improvements. The consultants work is scheduled to be completed by February, 1989. Final design, with plans and specifications ready for advertisement, is expected to be completed by June, 1989. The Corps of Engineers have stated they are amenable to the City's required design standards up until the project has been completely designed providing these desired standards do not add unusual costs to the project. Honorable Mayor and City Council August 8, 1988 Page 2 II. Current Situation: Framing the question(s): The following questions and answers seem applicable: Is it legally and logistically possible to have a referendum on the Roanoke River Flood Reduction Project, as that project is curr~tly conceived and proposed by the U. S. Army Corps of Engineers (COE) during the November 1988 general election? Answer: Yes. Council would need to vote no later than August 19, 1988, preferably in a special meeting, to support the project and request placement of the matter as a referendum issue on the ballot to be decided by the electorate during the general election in November, 1988. Can Council approve the project in concept now~ authorize funding for real estate options and for non-federally funded bridKe and utility relocation design now and hold the referendum at a later date, say May~ 1989. Answer: Yes. Council can authorize funds and direct the appropriate Council appointed officers to begin immediately to secure options or other commitments for necessary real estate options and design for bridges. If the project is approved at the referendum, then the City should be able to meet the best schedule proposed by the COE of advertising for construction in the Fall of 1989, providing Congress appropriates the federal funds for these eligible costs. Other possibilities include: Referendum passes but Con~ress does not appropriat, funds. In this case Council can decide that the project is a no go and lose any option rights and funds spent to date or maintain all option rights to see if Congress will appropriate funds in subsequent years. ii. Referendum fails but project is included for federal funding consideration with funding decision to be made on or about September 30, 1989. In this case, Council may request or Congressman Olin may act on his own accord, that further funding for the project be aborted either at that time or delayed until a subsequent bond issue. Again, local funding spent to date and options acquired may be lost. Timing for reconsideration by the Federal Government may be delayed considerably, even as much as a decade. Honorable Mayor and City Council August 8, 1988 Page 3 Can Council approve the pro.]ect at any time without a referendum? Answer: Yes. Council has the authority to issue bonds without a referendum. What is the consequence of approval of this project on other City capital needs if this project is not ultimately funded by a new source of reven,,n? Answer: City of Roanoke 5 year Capital Improvement Program, Program III items approved by Council, but unfunded, amounted to some $74~000,000. Examples of some of these items and other significant known budget issues that have to be considered are: i. Continued neighborhood park and storm drain needs. ii. FY 1989-90 additional school operating financing needs resulting from the State General Assembly action in the Spring of 1988. iii. Economic development projects in general. iv. Trade Center. v. Solid waste disposal solution funding. vi. City share of on-going highway projects. vii. Bridge repairs/replacements. viii. School capital improvements. Council will need to decide which project(s) have the highest priority for available revenue. Can Council request that no federal effort for appropriation of funding be made until after a successful vote by a referendum vote? Answer: Yes. The City would not spend any funds and we would request that no attempt be made to pursue federal funding until after a favorable local vote on a referendum under this schedule. Congressman Olin and the COE could be asked not to pursue federal funding until after approval of the project by a local referendum. If the local referendum is approved in November, 1988, then federal funding would be sought for federal fiscal year 1989-90. If the referendum is approved in May, 1989, or November, 1989, then federal funding would be sought for federal fiscal year 1990-91 (unless funding is sought for Honorable Mayor and City Council August 8, 1988 Page 4 FY 89-90 but the request is removed if the referendum fails as discussed earlier). III. Issues: A. Pro.]ect support B. Timing C. Financing D. Impact on other pro.~ects IV. Alternatives: There are many alternatives and consequences as outlined in II above. An answer to whether Council could vote to place the project on the November, 1988 ballot is clearly yes. Some specific alternatives are: A. Council vote now to: i. Approve the pro.]ect in concept. ii. Authorize funding in the amount of $200~000 from a source to be recommended by the City Manager for initiation of: so Surveying and plat preparation to contact property owners for donation of real estate options. Design of structures and facilities, such as low water bridge replacements, new pedestrian bridges, and utility relocations which work will have to be wholly locally funded. Specific professional services contracts will be presented to Council at a later date for approval. iii. Hold a referendum not later than May, 1989. This will give time for future public information and debate on the General Design Memorandum prior to a referendum yet establishes a self imposed deadline for the referendum. It is noted that unless the project is approved at the future referendum, the land options acquired and expenditures for facility design will likely be lost unless these options are of unusually long term and the project is eventually approved at an even later date. Pro~ect Support - Support for concept given by Council will be reaffirmed. Ultimate decisions regarding final design, timing, and when to place the matter on a referendum will still be very important. A decision should be made no later than mid-February, 1989, if the matter is to be placed on the ballot for a May, 1989 referendum. Honorable Mayor and City Council August 8, 1988 Page 5 Timing would allow the City to meet the COE schedule of attempting to advertise the project in the fall of 1989. Timing would also allow for more public review and comments before Council approves the final plan. Financing for the project still needs to be resolved based on policy direction from Council and will be recommended by the Director of Finance. Impact on other Capital pro.]ects could be minor or drastic depending on policy direction of Council and the ultimate financing plan approved. Council vote to place the issue on the b~llot for a referendum in November, 1988. Pro.]ect support will be determined by the electorate. Timing to settle the project support question is the earliest possible; however, Council may consider that it is making the decision to support the project, by voting for the November, 1988 referendum, with limited citizen review. Some citizen groups think the project has had plenty of review already but some think more review and even project changes need to take place. Financing for the City share estimated to be in the $12,000,000 range after anticipated real estate donation will need to be resolved through a financing plan to be developed, approved and shared with the electorate prior to the November, 1988 election. Impact on other pro.]ects will be minor if a proper source of new revenue can be agreed to and is used for this project but drastic if this pro.]ect is funded from current revenue. IV. Recommendation: Council receive this briefinR, en~age in discussion and vote for Alternative "A". A vote in favor of Alternative "A" would: A. Establish a deadline for a referendum. Authorize initiation of technical service~ to put the City in a position to meet a fall of 1989 construction date providing the project has been approved by referendum and the federal government has approved appropriation of the federal funds. Result in a budMet ordinance being presented to Council on August 22, 1988 to appropriate $200~000. Provide timing for future decisions on: 1. Exact date of a referend,,m. Honorable Mayor and City Council August 8, 1988 Page 6 Method of financin~ of the non-federal (local and/or state) portion of the project. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm Attachments cc: The Honorable Jim Olin, U. S. Congressman Colonel Paul Woodbury, District Engineer, COE City Attorney Director of Finance Director of Utilities & Operations Director of Public Works City Engineer Project Engineer Members, Flood Plain Committee Friends of Roanoke River Roanoke Valley Bird Club Roanoke, Virginia June 27, 1988 Honorable Mayor ~nd City Council Roanoke, Virginia Dear Members of Council: Subject: Updated Letter of Intent - Roanoke River Flood Reduction Project I. Back~round: A. Feasibility for flood reduction of the Roanoke River has been considered by the Corps of Engineers and the City since 1969. B. Project history includes: 1. 1970's - Montgomery County Dams were rejected for lack of suitable sites with local government sponsor. 1982 - Joint local government sponsorship of a channel widening project was proposed by the Corps of Engineers. Roanoke City's pro-rata share was estimated at 94,600,000. Roanoke City was the only valley jurisdic- tion submitting a non-binding Letter of Intent to spon- sor a project. 4 1984 - Reduced flood reduction project within Roanoke City was outlined by the Corps of Engineers in an Environmental Impact Statement and Feasibility Report. Roanoke City tentatively agreed to local sponsorship of the project in a second non-binding Letter of Intent. Local non-federal cost: $7~211~000. Benefit to Cost Ratio: 1.4 to 1. November 25~ 1985 - Non-binding Letter of~ Intent authorized by Council for an estimated local non-federal cost of $7~900~000. July 14~ 1986 - Changes in federal regulations and sub- sequent interpretations caused local cost increase to $9~000~000. Work outlined in 1984 report at Sewage Treatment Plant, Roanoke Memorial Hospital and recreation bridges no longer qualifies for federal par- ticipation. Council expressed concern with increasing project cost and diminished project scope by letter to the Corps of Engineers. Page 2 March 7~ 1988 - Non-binding Letter of Intent authorized by Council for a project with a total project cost of $24~500~000 and a local non-federal cost of $8~160~000. Local cost would actually exceed $9~000~000 once recreation and low water bridges were funded. The Letter of Intent also stipulated that the City's support for the project is subject to approval of the citizens during a November 1988 bond referendum. II. Current Situation: Updated Letter of Intent has been requested for a project having a total estimate of $31~010~000 and a local non- federal estimate of $14~490~250. The non-federal cost is expected to approximate ~17~000~000 by including cost of recreation bridges and low water bridges. Benefit to Cost Ratio: approximately 1.15 to 1. B. General Design Memorandum cannot be published until revised Letter of Intent is forwarded to Corps of Engineers. C. Bond referendum will have to be delayed until May 1989 to allow for citizen review of General Design Memorandum. III. Issues: A. Continued Project Support B. Local Funding C. Flood Damage Mitigation IV. Alternatives: A. Council authorize a non-binding Letter of Intent in support of the full Roanoke River Flood Reduction Program. 1. Continued project support will be provided. 2. Local funding will result from future decisions by City Council and the citizens. 3. Flood damage mitigation will be evaluated along with other needs facing the City. Page 3 WRH/JAP/mm Attachment cc: Council rescind previous non-bindin~ Letters of Inten~ by not authorizing an updated Letter of Intent in support of the Roanoke River Flood Reduction Project. Continued project support will be withdrawn in favor of locally initiated projects or programs yet to be fully identified or developed. Local funding will be shifted to other needs. Flood damage mitigation will either be lost or will be derived from wholly local alternatives. Recommendation: Council authorize a non-bindin~ Letter of Intent in support of the Roanoke River Flood Reduction Project with an estimated total cost of ~31,010,000 and a local non-federal cost for qualified project elements of 814,490,250. Support is subject to a review of the General Design Memorandum and approval of a Bond Referendum. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works City Engineer Members, Flood Plain Committee Colonel Paul W. Woodbury, Corps of Engineers Mr. Jaman Vithalani, Corps of Engineers 3une 28, 1988 Colonel Paul W. Woodbury Department of the Army Wilmington District, Corps of Engineers P. O. Box 1890 Wilmington, North Carolina 28404-~890 Dear Colonel Woodbury: The City of Roanoke supports the construction of the Roanoke River Flood Reduction Project at an estimated project cost of ~31,010~O00, including $14,490,250 non-federal share. The City is willing to Sign a mutually accep- table Local Cooperative Agreement (LCA) and agrees in principal to the basic concept of the LCA at this stage of the negotiation. The City, as sponsor of the project, will have full legal authority upon authorization by Roanoke City Council to enter into an agreement with the United States Government and will sign a mutually acceptable LCA after the project is budgeted for construction by the Corps of Engineers. The City's support and intent to sponsor this project subject to approval of our citizens during a bond referendum on the project. Execution of the LCA is subject to agreement as to its specific terms and future decision by the City on a variety of financial issues. Sincerely, WRH/JAP/mm W. Robert Herbert City Manager cc: Mayor and Members, Roanoke City Council Chairman and Members, Flood Plain Committee City Attorney Director of Finance Director of Utilities and Operations Director of Public Works Director of Administration and Public Safety City Engineer Mr. Jamal Vithalani, Corps of Engineers JIM OLIN 6TH DISTRICT. VIRGINIA SMALL BUSINESS August 3, 1988 WASHINGTON OFFICE: 1238 LONGWORTH HOUSE OFFICE BUILDING WASHINGTON, DC 20515 (202} 225-6431 Mr. W. Robert Herbert Roanoke Municipal Building 215 Church Avenue Roanoke, Virginia 24011 I understand that, with regard to the RDanoke River flood control project, it is your intention to request the City Council to: * Give you authority to proceed to obtain options on land end easements; * Approve, in concept, the Corps of Engineer's plan; * Authorize a sufficient amount of funds to begin the process of entering into contracts to obtain options on the land and easements; * Agree to a bond referendumtobe held no later than early May, 1989. Further, I understand that, if these requests are approved byCouncil, it will be your intention to obtain all necessary land, easements and rights of way by November 1, 1989. You will also proceed promptly to plan public meetings to describe the flood control plan to the citizens of Roanoke and receive their cc~nts and suggestions. This will include consideration of the recoranendations of the architects e~ployed by the City. You would expect to arrive at the optimum modification and improvement of the Corps' plan well in advance of the selected bond referend~n date so that the final plan can be made known fully to the public. If the City proceeds as outlined above, I would consider its actions supportive of my effo~s to obtain federal funding for Fiscal Year 1990 during next spring's appropriations process. This plan will also provide enough time for thorough public discussion before the bond issue vote. Although I would have preferred to hold the bond vote in November 1988, your alternative Plan meets my objective of confirming cc~mit~ent to the project and maintainingmoment~at~ards its cc~pletion. I cc~and you for developing this reasonable alternative. .'_~Orlinc'erely ' ~se of Congress JRO/dc PLEASE REPLY TO THE WASHINGTON OFFICE UNLESS INDICATED: [] ROANOKE OFFICE: [] LYNCHBURG OFFICE: 408 FIRST STREET. ROOM 706 ROANOKE~ VA 2401 I 925 MAIN STREET, 3D FLOOR (703) 982-4672 LYNCHBURG, VA 24504 {804) 845-6546 [] STAUNTON OFFICE: 13 W' BEVERLEY STREET, 2D FLOOR STAUNTON, VA 24401 (703) 885-8 t 78 ] HARRiSONBURG OFFICE: SUITE 608 SOVRAN BANK BLDG. COURT SQUARE HARRISQNBURG, VA 22BO1 (703~ 433-9433 Release Date: Contart: August 4, 1988 M. Michelle Bono Public Information Officer REPORT ADDRESSES QUESTIONS ON FLOOD REDUCTION REFERENDUM At the Roanoke City Council meeting on Monday, Aug. 8, at 7:30 p.m., City Manager Bob Herbert will report back to City Council on the pros and cons of when to hold a flood reduction project referendum. In a report to City Council, Herbert recommends Council (1) approve the pro- ject in concept (2) authorize $200,000 to be used for land surveys, securing land donations on property along the Roanoke River, and designing bridges, and (3) hold the referendum no later than May 1989. "This scenario would allow us to address citizen concerns about having time for additional input, and at the same time would position us to move quickly on securing the needed land if the voters approve the project, most likely in early spring," Herbert said. "Many of the businesses who have said they will donate land for the project could make a formal commitment to do so immediately, contingent on approval of a referendum. And we could begin land surveys and plat preparations in order to obtain all necessary land for the project by the Corps of Engineers' deadline of fall 1989." Herbert said his recommendation would allow time for future decisions on the exact date of the referendum, and a method of financing for the project. Herbert has shared this recommendation with Congressman Jim Olin, who had - more - Office of Public Infor marion Municipal Building, Room 364 215 Church Ave., S.W. Roanoke,VA 24011 (703) 981-2336 originally called for a November 1988 referendum. Because the recommendation would allow the City to meet the Corps of Engineers' time schedule for adver- tising the project in the fall of 1989, with construction beginning thereafter, Olin has found a spring referendum to be acceptable. (See attached letter to Herbert from Olin.) The other alternative outlined in the report would involve council placing the flood reduction issue on the ballot for a referendum in November 1988. Funding for the project is an important issue. The local share of the $31 million project is about $14.5 million. Even with land donations, the City may need to come up with $10 million to $12 million. Other unfunded projects at this time include such items as continued neighborhood park and storm drain needs, additional school operating fund needs due to the state mandates, econom- ic development projects, a trade center, a new landfill, and bridge replace- ments. Council will need to decide which projects have the highest priority for available revenue. "The financing for the project would need to be resolved based on policy direction from City Council and would be recommended by the Director of Finance at a date prior to a spring referendum," Herbert said. Herbert will present a briefing on this subject at the Aug. 8, City Council meeting. Col. Paul W. Woodbury, district engineer for the Corps of Engineers, will take part in that presentation. - 30 - JIM OLIN August 3, 1988 Mr. W. ?obert Herbert Roanoke Municipal Building 215 Church Avenue Roanoke, Virginia 24011 I understand that, with regard to the Roanoke River flood control project, it is your intention to request the City Council to: * Give you authority to proceed to obtain options on land and eas~r~nts; * Approve, in concept, the Corps of Engineer's plan; * Authorize a sufficient amount of funds to begin the process of entering into contracts to obtain options on the land and easements; * Agree to a bond referendum to be held no later than early May, 1989. Further, I understand that, if these requests are approved by Council, it ~rill be your intention to obtain all necessary land, easements and rights of way by November 1, 1989. You will also proceed prc~ptly to plan public m~etings to describe the flood control plan to the citizens of Roanoke and receive their c~t~[~nts and suggestions. This will include consideration of the r~dations of the architects ~t~loyed by the City. You would expect to arrive at the optira~m modification and improvement of the Corps' plan well in advance of the selected bond referend~n date so that the final plan can be mede known fully to the public. If the City proceeds as outlined above, I ~uld consider its actions supportive of my efforts to obtain federal funding for Fiscal Year 1990 during next spring's appropriations process. This plan will also provide enough time for thorough public discussion before the bond issue Vote. Although I would have preferred to hold the bond vote in November 1988, your alternative plan meets my objective of confirming commitment to the project and maintaining ~ent~ t~a~rds its c~[~letion. I cc~end you for developing this reasonable alternative. C.~ely, f Congress JRO/dc Office oftheCi~yClerk August 12, 1988 Fi le #223 Mr. Wick Leatherwood, Manager State and Local Services AMTRACK 400 N. Capitol Street, N. W. Washington, D. C. 20001 Dear Mr. Leatherwood: I am enclosing copy of Resolution No. 29252, supporting the reestab- lishment of passenger train service in the Roanoke Valley, which Resolution No. 29252 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. ~lary F. Parker, C~dC City Clerk MFP:sw Room456 MunicipolD. Jildlng 215 Church Ave~ue, S.W. Roano~e, Virg~nia2401,~ (703)981-2541 Office of the City C]en~ August 12, 1988 File #223 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am enclosing copy of Resolution No. 29252, supporting the reestab- lishment of passenger train service in the Roanoke Valley, which Resolution No. 29252 was adopted by the Council of the City of Roanoke at a regular meeting held on ~onday, August 8, 1988. Sincerely, /~~ Mary F. Parker, CMC City Clerk MFP:sw pc Mr. Brian J. Wishneff, Chief, Economic Development Mr. Philip F. Sparks, Economic Development Administrator Room456 MunlcipalBulldlng 215C~urchAve~ue, S.W. Roanoke, Virg~nta24011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 8th day of August, 1988. No. 29252. A RESOLUTION supporting the reestablishment of passenger train service in the Roanoke Valley. WHEREAS, this Council is vitally interested in the transportation system serving the Roanoke Valley and Western Virginia; and WHEREAS, passenger train service is a necessary element of any first-class transportation network; and WHEREAS, this Council has been advised that there is that the National Railroad Passenger Corporation (AMTRAK) the route of one of its passenger trains serving the Chicago - New York areas to include service to and through the Roanoke Valley; and WHEREAS, the railroad industry has been a major element in the City's financial and cultural composition and has played a vital role in the historical development of the City of Roanoke and the Roanoke Valley; and a possibility may change WHEREAS, the Roanoke Valley is the financial, cultural, medical and transportation center for a large part of Western Virginia and 8outhern-West Virginia. THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that this Council supports and urges the National Railroad Passenger Corporation (AMTRAK) to reroute its Cardinal, New York - Chicago passenger train through the Roanoke Valley in order to serve the citi- zens of the valley and surrounding areas. ATTEST: City Clerk. August 8, 1988 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Establishment of an Amtrak station in the City of Roanoke On June 15, 1988, Brian Wishneff, Chief of Economic Development and Phillip Sparks, Economic Development Administrator, visited with David J. Carol, Senior Director, Government Affairs, and Wilford M. Leathe~wood, Jr., State and Community Affairs Officer for Amtrak, located in Washington, D.C. The purpose of their meeting with Amtrak officials was to determine whether or not Amtrak had a serious interest in relocating its Cardinal passenger service from its present route from Charlottesville to Clifton Forge, to a reroute that would travel through Roanoke. They were informed that Roanoke was one of three routes being considered and of those three, it was the least likely due to the increase in travel time of the Cardinal Amtrak Service of approximately 3.5 hours as it travels from Chicago to New York. The second reason that was intimated to our City Staff was that by coming through Roanoke, Amtrak would be giving up at least six stops, one of which was the Greenbriar in West Virginia, that now have a reasonably good ridership. On July 7, 1988, a meeting was held to discuss proposals and ideas for rerouting the Cardinal Amtrak services through Roanoke, Virginia. The guest list included the following organizations: Bedford Chamber of Commerce Greater Blacksburg Chamber of Commerce Blue Ridge Region of Virginia Botetourt County Chamber of Commerce Christiansburg-Montgomery County Chamber of Commerce Franklin County Chamber of Commerce Giles County Chamber of Commerce Montgomery Regional Economic Development Commission Pulaski County Chamber of Commerce Roanoke City Roanoke County Salem City Vinton Chamber of Commerce Wytheville-Wythe-Bland Chamber of Commerce Members of Council August 8, 1988 Page 2 The support from each of these organizations for Amtrak service through Roanoke and other parts of Southwest Virginia was overwhelming. As part of a marketing strategy that was developed at the meeting, all governments and Chambers of Commerce in the region would be asked to pass resolutions of support and all resolutions would be hand delivered to Mr. W. Graham Dayton, Jr., President of Amtrak in Washington, D.C. A committee was also formed to develop demographic information relative to Amtrak's existing route and each of the alternatives to hopefully justify our rerouting request. The general feeling was that a route through Roanoke and Southwest Virginia would give Amtrak its greatest chance for success. I recommend to City Council that the attached resolution supporting the reestablishment of passenger train service to the Roanoke Valley be adopted. WRH/PFS:kds Respectfully submitted, City Manager GEORGE W. NESTER Town Manager TO N OF VINTON PiO.: BOX 338 VINTON, VIRGINIA 24179 (703) 983-0607 August 3, 1988 Mr. Wick Leatherwood, Manager State and Local Services AMi~RACK 400 N. Capitol Street, N.W. Washington, D. C. 20001 Dear Mr. Leatherwocd: Please find attached a copy of Resolution No. 768 adopted by the Vinton Town Council in their regular meeting of August 2, 1988. The Town Council extends a cordial invitation to AMrRACK to designate the Roanoke Valley as a stop for the AM~RACK's New York to Chicago route. If you need any additional information, please do not hesitate to contact me. Sincerely, George W. Nester Town Manager GWN/cr Attachment cc: Salem/Roanoke County Chamber of C~merce Roanoke Valley Chamber of C~'tmerce City Clerk, Roanoke City Council City Clerk, City of Salsm Deputy Clerk, Roanoke County Board of Supervisors RESOLUTION NO. 768 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, AUGUST 2, 1988, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the best interests of the citizens of the entire Roanoke Valley are enhanced by the establishment of new AMTRACK rail service with a stopover in the Roanoke City station; and, WHEREAS, to encourage the renewal of AMTRAcK service, the Town Council of the Town of Vinton, Virginia wishes to join other local governing bodies, to voice their united support for rail service as a part of AMTRACK,s New York to Chicago run. NOW, THEREFORE, BE IT RESOLVED by the Town of Vinton that the Town Council extends its energetic and sincere support for the establishment of AMTRACK rail service to the Roanoke Valley as a continuing stopover of the New York to Chicago train service. BE IT FURTHER RESOLVED that the Town of Vinton Council extends its good offices for the earliest consideration and acceptance of the Valley-wide united support for A/TrRACK service. This Resolution adopted Donald L. Davis Councilman W. Ray Sandifer on motion made by Councilman , and seconded by AYES 5 NAYS 0 ATTEST: Clerk of Council APPROVED: Charles R. H~ll, Mayor DEPARTMENT OF FINANCE C~TY OF ROANOKE, VA. August 8, 1988 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Status of the Financial Condition of the City of Roanoke - Fiscal Year 1988 The economic challenges facing the City of Roanoke are increasing every day. They continue to include the need for jobs, training and educating our workforce and combating the deterioration of facilities, equipment, neighborhoods and infrastructures. We look with pride at the past year. We have maintained and hopefully improved services to our citizens, improved our style of life in our community and made neighborhoods stronger. We have been blessed with a thriving economy, supplemented by a strong economic development program, and with citizens who will not accept mediocrity. We can look with pride to the ~chievements of the past year while still looking forward to the challenges of tomorrow. This past fiscal year's results once again demonstrate the responsible policy decisions that City Council has made and the management ability that your administration has undertaken in carrying out your policies. Honorable Mayor and Members of Page 2 August 8, 1988 City Council Our revenue estimate from all sources within the General Fund for FY88 was $126.6 million while actual collections were $129.9 million, a difference of 2.62%. This past year a new tax on prepared food and beverages was implemented and collections far outperformed expectations. If the collections over and above the original estimate on this new tax were taken out, the revenue estimate would have only increased by 1.5%. Listed below is the history of our revenue estimating abilities -- a record we should all be proud of. Percent Fiscal Budget Revenue Actual of Est. Year Estimate Collected Collected 1988 1987 1986 1985 1984 1983 1982 1981 1980 1979 $126,565,141 118,553~342 115,757.175 108,932.645 101,078~296 93,036248 90,477 757 89,195 401 84,798 168 79,145 325 $129,885 334 119,797 842 115,900 340 108,816 426 103,170 691 95,031 100 91,253 175 89,124 125 84,051~017 78,886~285 102.62% 101.05% 100.12% 99.89% 102.12% 102.14% 100.85% 100.08% 99.12% 99.67% Attached for your review are the UNAUDITED financial statements for the fiscal year ended June 30, 1988. These figures are subject to change during the course of the current audit. Per the requirements established in Ordinance No. 26292, passed by City Council on December 6, 1982, setting up a Reserve for Capital Improvements and Capital Maintenance and Equipment Replacement, (CMERP), the amount designated for fiscal year 1988 is: $4,982t008 Honorable Mayor and Members of City Council Page 3 August 8, 1988 leaving n__o undesignated funds at year end. (In order to have fulfilled the objective of Ordinance No. 26292, the sum of $5,214,131 would have had to been available before having any undesignated funds.) This year's CMERP represents 3.8% of the General Fund. General Fund Statement of Revenues On page 7 there is a numerical summary of the major categories of revenues and the specific variances between actual (unaudited) and estimated. It also provides specific school related information on revenues which are included in the major categories. Following is a brief explanation of variances in major categories: General ProDert¥ Taxes This category includes tax, tax and total budget public service $38,655,550 real estate, personal property penalties and interest. Out of a revenue estimate, we collected Real Estate taxes grew 7.52% above our estimate. (page 8) were disappointing as this 4.33% over the previous fiscal year growth experienced the year before. $39,706,849, or a 2.72% difference. over FY87, but we collected only 1% Personal Property Tax collections source of revenue grew only and far less than the 12% (page 9) Honorable Mayor and Members of Page 4 August 8, 1988 City Council Other Local Taxes Although we saw some general year over last, this category still is category. Sales tax receipts grew 9.73% improvement this fiscal the most disappointing over fiscal year 1987 reflecting the generally healthy fiscal attitude in the City and increases due to Sunday sales. (page 10) Utility tax still lags behind, with collections actually being 0.34% less than the previous fiscal year and almost 10% less than our budget estimate. We will have to study utility tax this year to determine why this trend has occurred and to evaluate our tax structure. Most of the change was due to actual utility rate declines but we must ensure that proper reporting procedures are being followed. (page 11) Cigarette tax collections reflected the increase from $.02 to $.05 per pack and actual collections were 10.3% above our estimate verifying our premise that the rate increase would not decrease the sale of cigarettes within the City. (page 12) Motor Vehicle License revenue was disappointing -- collecting 0.63% less than the previous fiscal year and almost 2% less than our revenue estimate. (page 13) Admissions tax fell 3.4% below the actual collection of FY87 but only 1% below our estimate. As you can see on page 14, this source of revenue is becoming very difficult to estimate due to the extreme fluctuations in the year end comparisons of actual collections. Of course, the bright star of this category was the performance of our tax on prepared food and beverages which became effective August 1, 1987, accounting for Honorable Mayor and Members Page 5 August 8, 1988 of City Council ten months of collections during fiscal year 1988, and averaging $339,000 per month. Total collections for fiscal year 1988 were $3,390,070. Even with the excellent performance of the Meals Tax, this entire category was only 4.9% over our original estimate. Expenditures Total expenditures and encumbrances for fiscal year 1988 were $129,643,751, which was 1.6% less than City Council appropriated. (page 15) Some interesting figures in the City Administration's side of the General Fund budget are listed below. Sometimes it is difficult to realize the size of this organization and hopefully this information will provide you with the magnitude of our operations. additional · $32,157,499 was spent on employees' salaries with an $611,450 spent on overtime. on behalf of the salaries paid above. · $ 2,411,381 was spent on Social Security. · Workman's Compensation again became a big $252,366 expended along with an additional $204,903 Workman's Compensation medical payments. · Our telephone bill was $591,846. · Our electric bill was $1,936,969. · Our natural gas bill was $153,700. · Our gasoline bill was $368,319. · $ 3,835,377 was contributed to the City Pension Plan item with spent on Honorable Mayor and Members of City Council Page 6 August 8, 1988 Enterprise Funds An.indepth analysis of each of our enterprise funds will be provided to you upon completion of our current audit. I hope that this brief analysis provides you with an insight of a year gone by. Let me reiterate to you that the figures as related above are unaudited and subject to change. It is being released to you today for pl~n-~nq purposes only. The audited figures will be available in late September at which time I will report them to you so that you will be able to take whatever actions you feel are in the best interest of our City. At this time I want to their professionalism and expertise that so many times go unrecognized. information would not be available manner. sincerely thank my staff for and many hours of hard work If it were not for them, this in such a timely and accurate JMS:dp Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND REVENUES YEAR ENDED JUNE 30, 1988 ( UNAUDITED ) Category Estimate Actual General Pro- perty Tax Other Local Taxes Permits, Fees & Licenses Fines & For- feitures Revenue from Use of Money & Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Gov- ernment Charges for Current Ser- vices Non-Revenue Receipts Total School Revenues Only Grants-in-Aid Commonwealth State Sales Tax (ADM) Grants-in-Aid Federal Gov- ernment Other Revenue Total $ 38,655,550 $ 39,706,849 30,791,600 32,308,276 412,000 472,371 472,000 566,993 Over % of (Under} Estimate $ 1,051,299 2.72% 1,516,676 4.93 60,371 14.65 94,993 20.13 1,164,000 47,848,923 1,340,841 176,841 15.19 47,857,543 8,620 .02 1,691,224 1,644,787 3,148,444 2~381~400 $126~565~141 3,334,378 2~653~296 $129~885~334 ( 46,437) (2.75) 185,934 5.91 271~896 11.42 3~320~193 2.62% $ 19,400,337 7,787,826 $ 19,201,084 7,803,885 1,383,355 1~429~444 $ 30~000~962 1,414,559 1~431~160 29~850~688 $( 199,253) ( 1.03%) 16,059 .21 31,204 2.26 1~716 .12 150,274} ( .50%) 6 4 6 REb, I, ESTATE TAX REVENUE CITY OP ROANOKE 3 1 0 ///,/ \1 /// /// /IIl ,',/' AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN MONTH FY88 + l~d7 o P'Y86 t, PT85 CITY OF ROANOKE, VISGIIIA SEAL ESIATE TAX SEVEIUE HISTORY RECAP FYIRIS-llll z PROJECTED S [0[ NONIfl FYIgRS FYISIS FYISK7 FYIRII FYISKI YTO COLLECTIONS I VARIANCE BgDGET JUL SA,4SO.iO SS,RI4.32 RI,HIS.IT 122,142.03 12~,142.A3 7/,IAI.S! Si.ill ARQ 535,4J7.13 SOS,AIl. R! 2Ri,KS4.i4 JSJ,13l.li 711,SFl.Jl 545,541.S4 43.341 3.021 ~[P 3,360,85S.4S ),544,S60.4K 4,lIJ,72K.12 S,eiS,3S3.S3 5,S4L342.2! 4,142,3SK.74 Ii.311 OCr i,rli,3#.13 1,SSK,SKS.26 T,Ii4,ll2.SI 7,4IR,SSS.2O 13,327,69S.49 12,SH,R1K.i2 2.511 NOV IS9,041.31 116,273.04 JA,K2S.8O 11R,S01.32 13,SOl,ROI.Il 13,171,0S1.53 2.SKI 52.251 SEC 236,~1R.I1 ISA,lOS.g2 233,639.29 ZSS,021.SO 13,713,822.81 13,4S6,4S4.49 2.2RI JAI 114,ill.4i 118,314.28 SS,SO3.41 R3,7SS.12 13,#/,Si3.i3 13,S21,S2S.51 2.S11 53.4t~ FEB IIi,SSS.IS 2S9,93S.81 4RE,lIS.S4 I1,603.1S 13,KK1,511.43 13,151,2SS.SR S.221 MAN 3,314,054.74 4,1~1,S59.$2 4,S25,264.3R 5,S33,4S2.4S IS,K22,0TS.R2 1K,it3,331.1J 1.141 ARS i,Sll,RIS.01 R,I2S,Sll.S4 S,Ol3,SIT.II S,SS4,1SS.IR 2S,77K,R2R.72 25,41A,JS3.rl 1.42S Sl.Til MAY 221,Ki2.KS 153,43~.SK * 28S,S62.67 78,124.84 2S,KSS,RS4.$K 2S,Si4,lO5.31 O.141 IRS.OIl JUl 145,345.1E 113,401.?i 174,204.08 232,461.1R 2S,SKt,SI2.SK 2S,IS3,SSO.SS S.RIS 1IR.Oil TO[ALS 21,SOl,33R.3R 23,ORS,RRb.14 ]4,2R2,S2T.SS 2A,AI1,SI2.SK 2A,RAI,S12.SR 2S,AS3,SSR.OS S.gAS ISS.H~ (lO DAIE) (TO RAIE) IINCHEAS[ .o.3rl S.711 5.221 :::::::::::::::::::::::::::::::::::::::::::::::::::::::: (TO OAIE) Projected Colleclioll a;a baled Ol flow of prlvioll Ikfal years dali. 8 10.8 10,0 10.'1- 10.2 .tO. 0 PERSONAL PROPERTY TAX REVENUE CITY OF liOi~'Olre, Y]~GINIA 0.8 8.6 0.4. , TOFAL~ ~INCD£AS[ CITY OF ROANOKE, VIRGINIA PERSONAL PflOPERTY TAX R[VEIg[ RECAP FYIIIS-IDII D,40~,le3.14 12.T3~ PROJECTEO ~ TOT fYIDli FYIDIT FYIg8! COtLECTIONS ~ VADIAICE 8ROG£T 9,136,141.26 10,22D,Oli. IS lO,Iii,ilS.i! i,l$2,OOO.OO 1.2IS ' lll.2O~ (TO OATE) (TO DATE) I.iSS 11.93S :::::::::::::::::::::::::::::::::::::::::::::::::: (I0 DATE) SALES TAX REVENUE (1% LOCAL OPTION) CITY OF ROd~OK~ 1.1 ,./ 0.8 o.~ ~ AUG 8BP MO~ CITY OF ROANOKE, VIRGIIIA 11 SALES lAX HISIONY RECAP fYlll$-IIII x PRO~ECTEO I TOT NONrH FYIIIS FYISli FYIll7 FYIOIR FYllS8 YID COLLECIIONS I VARIANCE 80DGEI JRL 750,315.06 783,047.0R 174,156.89 t3O,lli. II O30,lli.14 114,329.52 5.271 5.371 AUG 761,117.75 881,317.3R 868,998.67 814,383.71 1,805,2YS.70 I,lOI,IiI.O3 -0.231 16.231 S)P HSJ2I.S4 985,283.82 112,254.37 SS7,370.2t 2,672,658.94 2,714,417.21 -4.021 24.021 0C7 716,411.15 lIT,Ill.12 123,117.11 IIS,SI2.2R 3,671,711.22 S,STi,lIi.12 -0.121 33.011 NOV 794,417.67 S71,120.15 151,575.22 114,272.12 4,416,013.34 1,605,443.3S -LIt1 40.321 DSC 781,171.57 161,004.01 125,111.13 1,063,;31.93 5,S11,76t.27 5,541,115.34 I.I2S Il.liS JAI 1,013,451.14 902,057.10 764,342.51 1,241,05R.03 6,795,810.2R 6,533,511.66 4.111 il.liS Fl6 S40,20.74 /ii,SSi. IS Iii,ION.IS RiO,III.IR 7,636,117.26 1,403,lSS.II 3.11i 61.t41 NAR 821,005.21 017,866.40 951,204.80 176,933.43 1,515,130.1R 8,320,321.04 2.141 76.541 AP8 740,111.0~ 811,140.11 77~,218.47 Ill,liT.2! 1,4~R,SSI.II 0,186,131.40 LSll 11.741 MAY 770,834.63 SI4,18R.01 443,335.11 1,R31,Si4.31 10,462,116.42 IO,SSS,178.IT 3.631 S4.041 JUg 810,112.80 905,500.21 134,S/8.02 I,lil,ill.13 11,416,144.45 II,J2S,tOO.RI 3.165 113.111 IOIALS S,32/,S!4.03 10,111,475.58 IS,411,131.73 11,471,114.45 11,476,164.45 ll,ltS,OlO.lO 3.141 103.161 (TO DATE) tTO RATE) IINCR[AS[ 0.431 12.111 -R.311 :::::::::::::::::::::::::::::::::::::::::::::::::::::::: (TO DAle) Projected Collgcliees ere bleed oR riel 01 preyioes three veers dill. 10 UTILITY TAX REVENUE CITY OF ROANOK~ ~o ~- "--' ~. /7.~-'~''' ~ \'\ ~?0 -'- /,,', \ ,, .,~! r~o \ \~, /?// / / ,~o \\'\ ," I ~to ..... \'~ ~ "- ,170 ~01~It CITY OF ROANOKE, VIRGINIA UTILITY [AX HISTORY RECAP fflllD-Illl a PROJECTED ~ lOT NO#Ill ffltl[ FY1RI6 EYIIlT FY1RSS [fltll YTO COLLECTIONS % VARIANCE BUOGET JRt 567,930.40 SOl,lJl.62 AUG DID,ODD.S3 Dfl,VDLD4 K45,IALKO DiS,IlO.S! 1,286,132.12 1,366,406.76 -D.IIS Ii.iDS ALP $13,321.KV Sfl,IDLOI 585,3303R IlK,SILlS 1,89D,044.22 2,013,902.D1 -R.ISS 24.3RS OCT 495,003.38 SOi,O21.Sl S44,SI8.R1 SIT,lit. TI 2,401,101.95 LS12,1fl.42 -l.lll 31.OLD NOV 512,iii. SA 511,1DA.IS 644,661.40 542,D11.32 2,III,ITL2T l, lll,lll.ll &tis 31.Oil O[C SSI,lit.S1 ATT,Iff.gO Iii,liE.II Sll,44S.ll 1,S40,II9.28 3,144,559.DI &lis 4/.lIS JAN ~Ul,lOl.26 65LI5.S2 649,080.19 620,132.43 4,1ihKSl.Jl 4,556,02D.32 -8.il% SI,TI% FED 644,9'13.61 K2D,S22.91 KKS,flL4S IlO,lID.l/ 4,Tll,lTO.lR $,210,liT.41 -l.llS II.DIS NAR St4,2fl. O4 60T,¢23.SR 61T,lRl. SO 512,504.43 5,353,9B.II 5,940,310.82 -9.17S SD. lOt APR 529,255.01 54D,Kll.i4 563,220.93 $ll,4ll.l$ S,8D2,142.Ol 6,554,630.64 dO.lit TI.DSt NAY 513,723.33 5Kb,liD.Il $11,b22.12 $25,700.79 i,411,113.li 1,140,D38.42 -ID.lit 12.14S JUN $66,314.18 DI1,100.13 442,Sll.il SK2,S4K.4T K,VII,USD.23 7,748,DOS.RD fOIAL$ i,13K,l14.64 D,ROI,64LlO f,llS,lIl. I1 i,ill,Oll.2l l,gll,llO.23 7,f4l,lOO.Ol -S.DOS DO.lOS fro OATE} {TO OAIE) SINCfl[AS£ 3.$3S 3.43% R.54S (TO BATE} s Projeclod ColloctiGss Ire based os flow of provides lkroe folra dele, '11 CIGARETTE TAX REVENUE CITY OF RO~IOK~ 100 CITY or ROANOKE, VIRGINIA CIGARETTE lAX REVEIOE IIISTORY RECAP FYIglS-lill ll~l Ill ,lUL AUG REP ocr Nov DEC ,~AI fED NAR APR NAY JDR TOTALS e PROJECTED % TOT FYtlI5 FYlglD FYISI/ FYIgll FYIlll Yro COLLECTIONS % VARIANCE 8ROGET 14,966.16 IA,lO4.11 66,404.11 32,T33.11 102.16% 16.94% 32,164.61 ii,Iii. II 106,244.6D 103,42g.g5 2.12% 16,723.13 $11453.15 Iid,lg/.14 140,1S2.li 17.[1% 21.13% 21,523.13 il,liS.61 212,71LI4 206,590.03 i.11% 18,47G.21 il,Iii. Il 2/l,ill.lg 2iI,IDI.II ILltl 46.64% 2S,gO3.4T dS,166.11 329,354.DD 2gG,lli. IS 11.24% 22,417.24 11,A23.14 4611lTl. T3 345,446.43 16.61% 12,1iS.ii il,iii. S2 d41,465.25 373,666.11 11.11% 12.13% 21,254.16 43,1il.22 415,22i.47 420,231.11 IS.iii 79.94% 2i,193.38 43,D63.61 iii,Iii.ii 479,213.ll 16.34% 17.12% 10,651.66 SI,21I.i2 5/l,12I.lJ $22,444.TS tO.IS% Ti,SOliDi tl,ilt.2g 669,742.90 iO/,gGI.tO 10.34% Itgl3l% O.OI S.IJ 276,425.66 ill,142.10 660,742.00 60T,000.06 10.34S 110.34% (lO RATE) IlO DATE) (TO GATE) Projected Colleclioli are baled il Tiff of irecioas lkree years Alta. 12 MOTOR VEHICLE LICENSE REVENUE CITT OF JUL AUG 8BP OCT NOV DEC JAN l~B MAlt APR MAY JUN ~ONTH CITY or ROANOKE, VIRGINIA NOTOR VEHICLE LICENSE REVENUE HISTORY RECAP I PROJECTE0 I TOT NON[II FYIKU5 E¥1916 f¥1117 F¥1ill FYIKRK YIO COLtECIION$ I VARIANCE BUDGE! JUL 22,675.39 24,753.KU 22,532.3U 19,275.36 19,275.30 24,O$4.Se -16.171 1.61~ AUG 11,761.20 19,575.20 II,llU.3O 13,112.16 33,23L30 42,106.31 -21.ti1 2.771 ~[P 13,274.U3 11,9IR.SO 13,3R5.01 12,703.61 45,949.R0 55,381.43 -17.K61 3.831 OCI 12,3H.49 11,361.20 12,143.30 19,959.99 59,767.SO 67,966.22 -16.431 4.731 NOV U,691.2U 6,905.30 7,KI4.19 8,&29.2K 65,425.7U 76,016.81 -13.631 5.451 GEC 4,104.65 5,605.50 5,543.15 5,912.10 71,338.50 61,488.39 -12.491 5.641 JAg 12,011.10 14,927.05 1K,750.66 11,317.4t 12,735.R0 96,141.$5 -13.dll l.il~ fEB 13,364.15 13,942.45 10,537.45 11,343.10 64,076.00 108,160.43 -13.S91 7.941 NAU 12,H4.30 14,566.44 5,472.U4 6,585.0R IU2,664.00 120,119.26 -14.535 6.511 APR 192,837.$S 185,569.70 162,440.29 213,666.41 31U,363.41 31K,318.25 15.111 3R.53S NAY 719,303.85 700,173.70 767,409.62 701,447.26 I,K75,610.67 1,16U,297.55 0.TIS 11.651 JUN 107,314.61 158,023.28 117,711.20 194,34d. Ii 1,111,157.47 1,200,t60.01 -I.651 98.351 fOIALS 1,131,114.44 1,164,403.92 1,187,616.15 1,110,157.47 I,IIA,157.17 1,200,0OO.00 -I.191 11.351 IIO RATE) (TO OATE] IIRCflEASE 3.275 2.311 1.6RI -K.131::::::::::::::::::::::::::::::::::::::::::::::::::: (TO OAT[) Projected Collectiols Ire lllid RI pregill$ fkrle yelr$ dill. 13 ADMISSION TAX REVENUE CITY OlF ROANOKE CiTY OF ROANOKE, VIRGINIA ADMISSION TAX REV(NUE RECAP FYIDRf-IDII MONTII s PROJECTEO 5 TOT FYIDR= rYItl6 FYIDIt TYIDDD FYIDRD YTD COLLECTIONS 5 VARIANCE BUDGET JUL II,O23.i5 8,30U.36 9,639.53 13,243.03 13,243=02 13,314=62 -0.545 8.835 AUG 20,126.35 ID,693.21 D,Ill.35 14,DS=.ID 2l,IDl.21 26,463.74 -4.105 II.SU5 D[~ Il,DUD.Il 13,357.3D 21,854.Ol 16,DSU.21 45,194.42 51,1D=.4U .il.T25 30.135 OCT D,351.6/ T,3RD.ID i$,304.i3 16,34D.ll 60,544.36 64,Ogl.7A -1.$45 40.165 NOV 6,816.23 9,354.16 U,Til. D4 8,444.30 tl,DIl.iU 74,574=61 -7=465 45.665 O£C 10,715.21 6,922.87 11,495.27 12,Rtl. St AI,586.51 86,336.24 -5.045 54.665 JAN 10,51D.$2 4,913.18 10,373.10 13,267.96 95,254.41 96,780.12 -I.565 il. SDS I:(0 II,ODD.R4 6,170.01 IO,IOLID 11,264.=2 IUA,S3D.83 107,i13.Ig -I.ll5 71.035 MAR 7,638.53 =,lU=.TO 13,075.37 12,534.D7 116,063.80 liD,liT.lA 0.335 7D.385 APR 1,331.U7 9,)55=76 15,613.U3 D,IIA.D! 12T,KTD.A2 131,388.10 -2.R75 15.255 NAY 5,514.81 4,431.85 10,248.26 11,146.36 IIU,DtU.18 13D,543.19 l. Oi5 D3.085 JUl S,Uii.=g 4,811.14 15,316.65 Il,DUD.02 151,535.20 ISO,DOD.DD 1.R25 101.025 TO)AL= 125,Ti=.Sd AD,IRI.TU 15d,588.03 151,535.20 151,535.30 150,D00.00 1.02~ 101.025 (TO DALE) (TO DATE) 5INCREASE 13.825 -2D.505 17.025 =3==75=================================================== (10 OAII} ~ Projectei Cellectieis els k&sed om preuiags tkree yells data= CITY OF ROANOKE, VIRGINIA GENERAL FUND EXPENDITURES AND ENCUMBRANCES YEAR ENDED JUNE 30, 1988 (UNAUDITED) Categor¥ General Government Judicial Administra- tion Public Safety Public Works Health and Welfare Education Parks, Recrea- tion and Cultural Community De- velopment Non-Depart- mental Total Encumbrances Appropriations & Expenditures Unencumbered % Unencumbered $ 7,535,220 $ 7,461,758 $ 73,462 .97% 2,647,329 2,628,739 18,590 22,917,829 22,518,136 399,693 18,009,350 17,776,940 232,410 10,670,183 10,394,532 275,651 56,035,568 55,332,387 703,181 .70 1.74 1.29 2.58 1.25 3,160,617 2,988,515 172,102 1,046,065 1,037,258 8,807 9~735~865 9~505,486 230~379 3131,758,026 $129,643,751 $ 2,114,275 5.45 .84 2.37 1.60% 15 GENERAL FUND CONTINGENCY B~/~NC~ AS OF JUNE 30, 1988 General Contingency: Balance July 1, 1987 Community Planning Grounds Maintenance Real Estate Valuation Economic Development Grounds Maintenance City Clerk Economic Development Personnel City Manager City Council City Council Health Department FDETC Grounds Maintenance City Attorney Fringe Benefits City Clerk Director of Utilities & Operations Economic Development Economic Development Economic Development Snow Removal City Manager City Manager City Manager Economic Development Cor~unity Planning City Manager City Manager Juvenile Court Services City Manager City Manager Law Library Juvenile Court Services Office of Management & Budget City Manager Juvenile Court Engineering City Council Fifth Planning District Dues Landscaping @ RCIT Disability Insurance Site Analysis Weed Program Printing for Code Supplement Travel and Education Employee Suggestion Program Regional Partnership Dues Dictating Equipment Sister City Contribution Local Share of Operations Office Renovation Equipment Furniture Hospitalization Insurance Service Pins Electric Rate Negotiation Fee Rendering of Shell Building Brochures of Shell Building Professional Services Chemicals Administrative Supplies Publications Gratuities Brochures of Shell Building Training Postage for Annual Report All American City Expenses Fees for Professional Services Master Plan Workshop All American City Expenses Prior Year Funds Carryover Fees for Professional Services Audio Visual Equipment Art pieces, Roanoke Art Show Youth Haven II Expenses Urban Consortium 1988, Research Project Expenses 276,860 5,0O0 5,000 1,576 5,000 5,000 3,500 5,000 3,000 400 2,002 1,000 27,742 14,400 5,000 1,302 70,505 4,000 15,840 3,450 2,440 3,450 30,000 4,500 25 2,000 3,707 2,679 5,000 5,000 5,000 1,500 5,000 4,817 5,000 900) 1,500) 1,700) 1,962) 3~000) $ 8,963 16 GENERAL FUND CONTINGENCY BALANCE (Cont.) AS OF JUNE 30, 1988 Capital Reserve: Balance July 1, 1987 Building Maintenance Transfer to Capital Projects Fund Street Maintenance Engineering Nursing Home Fire Training General Services Engineering Fire Training Fire Training Fire Training Street Paving BC/BS Plaza Repair Shrine Hill Tennis Courts City Limit Signs City Limit Signs Ice Machine Equipment Equipment Equipment Equipment Equipment Equipment Street Paving 150,000 21,720) 7,000 5,000 1,744 2,125 5,000 738~ 1,945 2,787 4,686 5,000 92~255) Maintenance of Fixed Assets Contingency: Balance July 1, 1987 Transfer to Capital Projects Fund Transfer to Capital Projects Fund Building Maintenance Building Maintenance Third St. Annex Renovation Knights of Pythias Renovation Building Repairs Heating System 200,000 68,O0O) 44,893) 27,959) 47,400) 11,748 Equipment Replacement Contingency: Balance July 1, 1987 Police Patrol Fire Suppression School Board School Board Police Patrol Building Maintenance Vehicles Vehicles Vehicles Equipment Vehicles Vehicles $ 750,000 (434,429) (13,558) (141,354) ( 8,640) (103,230) (48,789) -0- Total Contingency Balance $ 20r711 17 CITY OF ROANOKE GENERAL FUND STATEMENT OF REVENUE General Property Taxes Other Local Taxes Permits Fees and Licenses Fines and Forfeitures Revenue From Use of Money & Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Non-Revenue Receipts Internal Services Total July 1-Jume 30 July 1-June 30 1986-87 1987-88 Curreut Fiacal Year Percentage Revised Nevenue o~ ~mqe ~t. es $ 37,030,943 $ 39,706,849 7.23% $ 38,655,550 27,593,152 32,308,275 17.09% 30,791,600 429,771 472,372 9.91% 412,000 457,734 566,993 23.87% 472,000 102.72% 104.93% 114.65% 120.13% 1,178,155 1,340,841 13.81% 1,164,000 115.19% 45,085,411 47,857,543 6.15% 47,848,923 100.02% 1,893,197 1,644,787 (13.12%) 1,691,224 97.25% 3,580,512 3,334,378 (6.87%) 3,148,444 105.91% 940,155 953,063 1.37% 929,100 102.58% 1,608,812 1,700,232 5.68% 1,452,300 117.07% $119,797,842 $129,885,333 8.42% $126,565,141 102.62% 18 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation & Cultural Coanunit y Development Education Debt Service Non-Departmental Year to Date for the Period Ju/~ 1-Jtme 30 Jul~ 1-Juue 30 Percentage 1986-87 1987-88 of $ 6,856,990 $ 7,461,758 8.82% 2,365,789 2,628,739 11.11% 20,815,147 22,518,136 8.18% 15,119,588 17,776,940 17.58% 9,792,801 10,394,532 6.I4% 2,739,093 2,988,515 9.11% 934,989 1,037,258 10.94% 50,399,039 55,332,387 9.97% 7,836,618 7,961,671 1.60% 2,181,338 1,543,815 {29.23%) Current Fiscal Year Ilaen~mbered Revised Berce~t o£ Baciget Balan~ l_l!i~priatie~s Obliqate~ 73,462 $ 7,535,220 99.03% 18,590 2,647,329 99.30% 399,693 22,917,829 98.26% 232,410 18,009,350 98.71% 275,651 10,670,183 97.42% 172,102 3,160,617 94.55% 8,807 1,046,065 99.16% 703,181 56,035,568 98.75% 7,961,671 100.00% 230,379 1,774,194 92.49% Total $119,041,392 $129,643,751 8.91% $ 2,114,275 $131,758,026 98.47% CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES AND UNENCUMBERED APPROPRIATIONS SU~4ARY AS OF JUNE 30, 1988 ~t~e~ ~ ~ ~ to I)llto ~ O~u~xlJliQ General Government $12,478,186 $ 538,695 $13,016,881 $12,099,884 $ 916,997 $ 553,253 $ 363,744 Education 3,824,617 59,100 3,883,717 3,369,608 514,109 5,768 508,341 Recreation 2,005,616 108,545 2,114,161 1,928,076 186,085 38,377 147,708 Mass Transit Facilities 1,515,663 ( 4,955) 1,510,708 1,510,707 1 1 Streets and Bridges 7,843,743 1,161,551 9,005,294 7,734,673 1,270,621 889,377 381,244 Sanitation Projects 8,014,682 2,716,639 10,731,321 8,048,303 2,683,018 2,021,013 662,005 Traffic Eng, & Co{m~unication 1,222,827 165,045 1,387,872 712,354 675,518 71,436 604,082 Other Infrastructure Projects 720,031 413,015 1,133,046 868,182 264,864 132,862 132,002 Capital Improvement Reserve 5,872,433 (2,903,360) 2,969,073 N/A 2,969,073 N/A 2,969,07~ Total Capital Projects Fund $43,497,798 $2,254,275 $45,752,073 $36,271,787 $ 9,480,286 $3,712,086 $5,768,20~ CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDED JUNE 30, 1988 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services General Expenses Pumping Stations and Tanks Purification Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Rents Miscellaneous Bad Debt Collections Sale of Surplus Property Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Loss on Disposition of Assets Transfer to Other Funds Interest Expense Total Non-Operating Expenses Net Income 1988 $1,006,364 1,466,022 114,164 49,558 1,123,331 392~669 4~152~108 772,481 1,471,344 348,446 183~731 2,776~002 1,376,106 670~673 705~433 136,040 8,612 998 6,082 151~732 857,165 27,667 27~667 829~498 1987 $ 958,573 1,442,903 111,728 32,144 759,194 318~301 3~622~843 727,638 1,511,975 398,606 191,625 2,829~844 792,999 613~965 179~034 159,615 7,350 11,449 6,441 20~512 205~367 384,401 45,416 57,010 37~066 139~492 WATER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Office Furniture and Equipment Vehicular Equipment Other Equipment S.W. Trunk Line (Phase 4) 12 Line Shadwell 16 Line G.C. Tank #3 New Services Hyd. Lines FY87 New Services Hyd. Lines FY88 Unidentified Plant Replacement FY87 Unidentified Plant Replacement FY88 10 Year Meter Replacement Fire Hydrants Portland - Ben Tie In Boxley Hills Pump Carroll Avenue Tank Painting Franklin Road Pump Station Franklin Road Tank Loop Franklin Road Tank Land Salem Interconnect PS FY85 Projects Design FY86 Projects Design Franklin Road Tank Round Hill Pump Station Watershed Protection Carvins Cove Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 1,035 40,707 1,953 23,826 28,708 37,525 433,664 577,823 191,413 106,786 2,457 49,164 8,293 20,688 62,100 169,559 141,251 11,371 190,293 24,893 12,103 227,336 51,093 196~412 2,610r453 1,553,697 ~lf056r756 NOTE: Some of these projects are continued from FY87 with inception to date totals. 22 CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDED JUNE 30, 1988 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Administrative and Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income (Loss) Add: Non-Operating Income Flood Damage Reimbursement Interest on Investments Miscellaneous Bad Debt Collections Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Transfer to Internal Service Fund Interest Expense Loss on Disposition of Assets Total Non-Operating Expenses 1988 $3,822,485 665,682 226,034 905,621 44,505 126,529 10~757 5~801,613 1,173,165 3~902,944 5~076~109 725,504 907~686 { 182,182) 266,464 14,738 6~529 287~731 105,549 121,238 2,312 123r550 1987 $3,714,457 888,169 250,574 1,212,802 54,138 99,907 7r400 6,227~447 1,154,639 3~695,988 4~850~627 1,376,820 893~006 483,814 204,781 235,743 36,056 7~268 483~848 967,662 114,193 139,535 20~682 274r410 Net Income (Loss) ~/ 18f001) $ 693~252 SEWAGE TREATMENT FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Construction - Structures Flood Relief FY85 Project Design Garden City Sanitary Sewer Williamson Road West Sewer Project FY86 Project Design Mud Lick Sewer Land Purchase Digester Gas Line STP Land Acquisition Cove Road Williamson Road East Sewer Phi Cont II Blue Hills Drive Ext. @ RCIT Sewage Lift Station Fine Mesh Screens Williamson Road Storm Drain Ph. 2 Cont. IIA Norwood Sanitary Sewer Replacement Williamson Road Storm Drain Ph. 2 Cont. IIB Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 54,511 24,440 315,374 278 384 45,900 19,738 746,816 84,854 12,250 86,095 379,298 23,643 36,688 39,167 85,679 111,997 263 2,067,375 360t927 1,706~448 NOTE: Some of these projects are continued from FY87 with inception to date totals. 24 ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDED JUNE 30, 1988 Operating Revenue: Landing Fees Building and Equipment Rentals Terminal Building Rentals Other Property Rentals Advertising Commissions Fuel and Oil Sales Commissions Miscellaneous Fees Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Interest on Investments Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expense Interest Expense 1988 $ 400,449 169,433 202,600 23,314 23,946 1,509,041 32,967 22~600 2~384,350 430,895 1~158~623 1,589~518 794,832 531~072 263~760 141~415 141~415 405,175 111~218 1987 367,800 167,314 186,181 35,151 23,655 1,439,686 29,545 26~376 2~275~708 412,676 1~153~414 1~566~090 709,618 580~234 129~384 249~415 249~415 378,799 113,696 Net Income $293,957 $ 265,103 ROANOKE REGIONAL AIRPORT CO~ISSION COMMISSION Capital Outlay Not Included in Operating Expenses: Project Furniture and Equipment Vehicular Equipment Other Equipment New Airport Projects FY 87 New Airport Projects FY 88 AIP #01 New Terminal Noise Protection & Soundproofing Auto Transfer Switch Airport Boundary Survey Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 3,606 38,775 44,949 105,221 121,792 174,793 5,071,630 50,262 40,948 31~150 5,683,126 2r004~408 NO~E: Some of these projects are continued from FY 87 with inception to date totals. CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDED JUNE 30, 1988 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Total Operating Revenue Less: Operating Exp. Before Depreciation Administrative: Personal Services Utilities and Communications Administrative Expenses Promotional Expenses: Personal Services Services and Charges Total Operating Exp. Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation Operating (Loss) Add: Non-Operating Income Supplement From General Fund Interest on Investments Miscellaneous Total Non-Operating Income Loss Before Non-Operating Expenses Less: Non-Operating Expenses Loss of Disposition of Assets 1988 $ 437,245 101,807 166,933 9,625 151,326 123~507 990~443 508,990 297,174 559,773 72,901 9~130 1,447,968 457,525) 324~113 781~638) 536,340 48,297 7~943 592t580 ( 189,058) 1987 $ 371,943 84,853 101,433 10,660 92,892 92~555 754~336 479,491 342,383 497,541 46,935 5~770 1,372~120 ( 617,784) 289,236 / 907~020) 536,340 49,739 10{553 596~632 ( 310,388) 4~034 Net (Loss) CIVIC CENTER FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project Other Equipment Seat Replacement Exterior Caulking & Sealing Steps Terrace and Handicap Ramp Year to Date Expenditures $ 34,752 167,890 30,016 6,220 Total $238,878 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 12 MONTHS ENDED JUNE 30, 1988 Operating Revenue: Charges for Services Total Operating Revenue Less: Operating Exp. Before Depreciation Personal Services Operating Expenses Total Operating Exp. Before Depreciation Operating Income Before Depreciation Less: Depreciation Operating Income Add: Non-Operating Income Transfer to Other Funds Interest on Investments Total Non-Operating Income Income Before Non-Operating Expenses Less: Non-Operating Expenses Loss on Disposition of Assets Total Non-Operating Expenses Net Income 1988 $6r217~016 6~217,016 3,553,625 1,872~249 5,425~874 791,142 618,032 173~110 38,043 64~349 102~392 275,502 76~794 76~794 198,708 1987 $6,173,118 6~173,118 3,532,615 lr644~320 5~176~935 996,183 444~109 552~074 171,203 26~330 197,533 749,607 5,628 5~628 $ 743~979 INTERNAL SERVIC~ FUND CONTINUED Capital Outlay Not Included in Operating Expenses: Project CIS - Other Equipment Motor Vehicular Maintenance - Other Equipment Utility Line Service - Furniture & Equipment Utility Line Service - Vehicular Equipment Utility Line Service - Other Equipment Utility Line Service - Land Purchase Year to Date Expenditures $ 806,998 3,821 2,839 69,800 136,868 76 Total $1~020~402 CITY OF ROANOKE, VIRGINIA CITY TOEABORER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR MONTH ENOEO JUNE 30, 1988 TO THE DIDEOTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTADILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUN~S OF SAIO CITY THE MONTH ENDED JUNE 30, 1988. FOND BALANCE AT RECEIPTS DISBURSEMENTS BALANCE AT BALANCE AT HAY B1, 1988 JUNE 30, 1988 JUNE 30, 1987 GENERAL $16,290,8§3 23 $8,770,880 74 $13,484,68I 36 Kll,377,112.63 $9,139,91368 CAPITAL $19,043,550.74 kg89,1BB 07 $6,081,098 76 k13,931,640.03 $IA,037,83§ 82 DEBT 5EDUICE $434,093.89 $3,946,545.19 $BDl,OB§.O0 $6,039,613.48 $S,849,181.13 WATER KD,BBB,969 04 $370,087 ~5 $544~375 69 $B,048.480.90 $1,860,971~30 SEWAGE TREATMEHT $3,489,360.34 $598,33219 s950,35~.22 $9,12§,~60.31 $4,043,882.40 AIRPORT $1,238,039.90 $I,244,408 13 $1,12D,?TI.9§ $1,350,670.10 $3,606,903.75 CIBIC CENTER $76&,OT2 99 $186~8118R $121,0D0~33 $TTl,BOA.A8 $892,201.33 INTERNAL SERVICE $771,66226 $708,49878 K649,298 67 $885,856.37 $1,100,698.47 PAYOOLL 154,159,078.787 $9,348,03263 $6,812,300.30 ($1,482,3~D.597 ($~,938,831.857 PUBLIC ASSISTANCE ($~36,406.187 $481,147.50 $490,28§38 ($865,D44.067 $17,720.79 FIFTH OIST CONSOBTIUN $10,988.03 $134,336 84 $150~B0156 (K4,877 BT) $33,177.13 GRANT PgOGRAMS (K363,836 DB) K845,858.3§ $711,110.08 ($489,114.387 (K359,419 417 TOTAL $39,B8B,43437 SDB,748,063.B3 K31,441~683.5~ $37,588,892.08 $37,289,638.66 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF HY ACCOUNTABILITY TO THE CITY OF ROANOKE, UIDGINIA~ FOR THE FUNDS OF THE VARIOUS ACCDONT5 THEREOF ~OR THE MONTH ENOING JUNE 30, t988 THAT BAID FOREGOING: CERTIFICATES CASH OF DEPOSITS UNITEO STATES SECURITIES TOTALS CASH IN HAND CASH IN DOMINION BANK INUESTHENT5 ACQUIOEO FDON COMPETITIVE PROPOSALS: DOMINION BANK COLONIAL AMEBICAN NATIONAL BANk 50URAN BANk COESTAR BANk SIGNET BANk CENTBAL FIDELITY COREAST SAVINGS BANK $112,897.61 $112,897.61 $973.984.47 $973,934.47 $1B,O00,O00.O0 $9,000,000 O0 $11,000,000.00 K3,500,000.00 $12,000,000.00 $I1,000,000 O0 $7,000,000 O0 $7,000,000 O0 TOTAL5 $1,088,832 08 $39,000,000.00 $3,500,000.00 $37,588,838 08 DATE: JULY 11, 1988 /%/./ .. /~ CITY OF ROANOKE PENSION PLAN STATF24ENT OF REVENUE AND EXPENSES FOR THE 12 MONTHS ENDED JUNE 30, 1988 City's Contributions Investment Income Gain on Sale of Investments Income from Bond Discount Amortization Total Revenue 1988 $ 5,141,899 5,304,057 1,343,410 242{064 $12~031~430 1987 5,079,074 5,054,588 6,059,185 177,509 $16r370~356 EXPENSES Pension Payments Cormnissions Active Service Death Benefit Expense from Bond Premium Amortization Insurance Expense Administrative Expense Total Expenses Net Income Year to Date $ 4,096,668 401,300 7,690 269,615 5,179 138~701 4~919r153 $ 7~112~277 $ 3,888,953 393,256 33,882 215,050 5,650 135~626 4,672~417 }11~697~939 32 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF JI]NE 30, 1988 ASSETS Cash Investments: (market value - 1988 $89,928,118 and 1987 $87,960,794) Due from Other Funds Accrued Investment Income Prepaid Expenses Total Assets 1988 $ 5,485 85,353,900 269,714 1,099,369 1987 $ 179,149 78,247,701 193,729 989,687 5,180 ~79~615~446 LIABILITIES AND FUND BASANCE Accounts Payable Total Liabilities Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance $ 102~506 102~506 $79,513,685 7~112~277 86,625{962 $86,728~468 $ 101~761 101,761 $67,815,746 11,697~939 79,513~685 $79,615,446 Office of the City' Cler~ August 12, 1988 File #60 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. SchIanger: Your report with regard to the recommended allocation of fiscal year 1988 Capital Maintenance and Equipment Replacement Program funds, was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adopted, Council concurred in the recommendations and received and filed the report. Sincerely, Mary F. Parker, CMC City Clerk :~FP: sw pc: Mr. W. Robert Herbert, City Manager Mr. James M. Turner, Jr., Chairman, Roanoke City Schools, P. 0. ~ox 1689, Salem, Virginia 24153 Dr. Frank P. Tota, Superintendent, Roanoke City Schools, P. 0o Box 13105, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs, Roanoke City Schools, P. 0. Dox 13105, Roanoke, Virginia 24031 Rcx:x~ 456 Munlci~:x:~l Building 215 C~urch A ~e. S.W. Roonoke, Vtrg~nia 2401 t (703) 981-2541 DATE: TO: FROM: SUBJECT: August 8, 1988 Honorable Mayor and Members of City Council W. Robert Herbert and Joel M. Schlanger Recommended Allocation of FY1988 of CMERP Funds The Director of Finance's report to you regarding the status of the year ending June 30, 1988, reported that $4,982,008 was available in the CMERP Fund as of June 30, 1988. In past years these funds have been divided per a formula agreed upon in concept between the School Administration and the City Administration. This year some unusual circumstances have occurred that require a change from past procedures. The School Administration was in need of replacing twelve school buses to meet the Virginia Department of Education's bus replacement schedule for safety, and the General Fund received a one time "bonus" from excess collections in the Prepared Food and Beverage Tax. The School Administration submitted its FY89 CMERP needs to the City in its document titled, "Five Year Capital Improvement Plan" dated May 10, 1988. Honorable Mayor and Members of City Council Page 2 August 8, 1988 Those needs as outlined in the report are as follows: 1. Renovation of roofs 2. Replacement of vehicles 3. Modernization of computer equipment 4. Replacement of instructional equip. 5. Modernization of vocational equip. 6. Facility Maintenance Total Requirements $400,000 410,000 65,000 325,000 225,000 240,000 $1,665,000 Projected Available School Funds: · Perkins Act Grant Funds · State Vocational Revenue · Funds appropriated 7/25/88 $175,000 50,000 364,160 ( 589,160) Funds required to fully fund school needs: 1,075,840 Funding for school needs from FY88 CMERP per formula Funds appropriated for replacement of vehicles 7/25/88 - FY88 CMERP Funding Available from School CMERP $922,084 214,160 ( 707f924) Additional funding required to fully fund School Board request $ 367,916 The current procedure on the distribution of the CMERP Fund would allocate the City. Administration $2,669,854, and the School Administration $922,084 as shown in Attachment I. Honorable Mayor and Members of Page 3 August 8, 1988 City Council The $1,390,070 of Prepared Food and Beverage Taxes collected in excess of the original estimate would also be available to be distributed in the original categories that the tax was implemented (paving, equipment, maintenance and debt service). request, In order to fully fund the School Administration's the sum of $367,916 would be necessary to come from some existing source. Due to the nature of the projects and the high priority placed on them by the School Administration, we recommend that the sum of $367,916 be allocated to the School Administration from the additional one time funds generated from the Prepared Food Tax. In addition, after a joint meeting with the Superintendent, it is recommended that $250,000 from this same source be allocated to the schools to be used on the increased costs of remodeling the Highland Park School and reduce the need for additional literary funds for the school, thus reducing future debt service requirements on behalf of the schools. City Manager WRH:JMS:dp Attachment Attachment I ANALYSIS OF CMERP June 30, 1988 City Administration: Revenues in excess of estimate Unexpended appropriations Increase in insurance reserve * Local tax revenue over estimate times 51.47% base $ 902,492 1,411,094 ( 250,000) 606t268 $2,669,854 Total School Administration: Revenues less than estimate Unexpended appropriation Increase in Insurance Reserve Increase in Workman's Compensation Trust Fund Equity Local tax revenue over estimate times 48.53% base $( 150,274) 703,181 ( 200,000) ( 2,459) 571,636 $ 922,084 * Local tax revenue over estimate less Prepared Food and Beverage Tax overage: $2,567,974 (1,390,070) $1t177,904 Office of the City Clefi~ August 12, 1988 File #27 ~r. ~,~. Robert Herbert City Manager Roanoke, Virginia Dear ,~tr. Herbert: I am enclosing copy of Ordinance No. 29253, authorizing an increase in disposal rates and improvement in documentation for sewerage commer- cially hauled to the Sewage Treatment Plant, upon certain terms and conditions, which Ordinance No. 29253 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. Sincerely, Mary F. Parker, CMC City Clerk MFP: sw pc: Mr. Joel bt. $chIanger, Director of Fin e Mr. Kit ~. Kiser, Director, Utilities Operations Mr. Steven L. Walker, Manager, Sewage ~ eatment Plant Room456 Munici~:~alBulldlng 21§O~urchAv~"~ue, S.W. Roonoke,'~rg~nia24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of August, 1988. No. 29253. VIRGINIA, AN ORDINANCE authorizing an increase in disposal rates and improvement in documentation for sewerage commercially hauled to the Sewage Treatment Plant, upon certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. For septic tank disposal trucks, there shall be estab- lished a flat rate of $15.00 per unmeasured discharge, and a rate of $1.00 per 100 gallons for measured discharge, the discharger is to provide flow verification satisfactory to the Sewage Treatment Plant Manager or his designee. 2. For Port-o-Jon or similar pumpers there shall be estab- lished a rate of $1.00 per 100 gallons with quantity verification to be provided by the discharger. 3. All dischargers shall provide a manifest of sources, including name and address of source, such documentation to be in form acceptable to the Sewage Treatment Plant Manager o~ his designee. 4. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia August 8, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Request to Revise Disposal Rates and Improve Documentation for Sewerage Con~nercially Hauled to the STP The attached staff report was considered by the Water Resources Committee at its regularly scheduled meeting on July 25, 1988. The Committee recommends that Council authorize an increase in the disposal rate and source documentation as follows: 1. Septic Tank Disposal Trucks Establish a flat rate of $15.00 per unmeasured discharge. Increase the rate to $1.00 per hundred (100) gallons if discharge flow is measured. Dis- charger provides flow verification through meter readings. The City does not provide a flow meter. Dischargers provide a manifest of sources, i.e. name and address of source written down on the billing ticket presently being filled out. Port-O-Jon or similar pumpers be subject to $1.00 per 100 gallons. Quantity verification provided by dis- charger. The Committee also recommends that these rates be re-evaluated by the City Administration and reported back to the Committee regarding a possible additional increase within a 12 - 18 month time frame. R~ect fully, submitt ed~ T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment cc: City Manager City Attorney Director of Finance Manager, Sewage Treatment Plant INTERDEPARTMENT COMMUNICATIONS DATE: TO: FROM: SUBJECT: July 25, 1988 Members, Water Resources Com~nittee thru Mr~t Request to Revise Disposal Rates and Improve Documentation For Sewerage Commercially Hauled to the STP. I. Background: Council established a disposal rate of $6.00 per thousand (1000) gallons by Ordinance No. 19877 in 1971. Disposal rate was not implemented until 1975 due to a Federal wage and price freeze. At this time the rate was changed to $.50 per hundred (100) gallons. Septic tank pumpers are recording six hundred (600) gal- lons per discharge at the plant. This equals to $3.00 per load. Discharge quantity cannot be verified because the City has no means to measure flow. Septic tank trucks hold at least fifteen hundred (1500) gallons. Treatment cost has increased more than two hundred (200) percent since 1975. Survey of disposal rates was performed with Roanoke being below the average of $20.00 per load. (See Attachment New Toxic Monitoring requirements increases the need for strict regulations of what is being discharged into the plant. A toxic discharge can now cause the City to vio- late it's NPDES permit. NPDES Permit is the means the Virginia Water Control Board regulates what is discharged into the receiving stream (Roanoke River). II. Issues in order of importance: A. Need B. Benefit C. Timin~ D. Cost III. Alternative A. Recommend Council to authorize an increase in the dis- posal rate and source documentation as follows: i. Septic Tank Disposal Trucks Establish a flat rate of $15.00 per unmeasured discharge. Increase the rate to $1.00 per hundred (100) gallons if discharge flow is measured. Dis- charger provides flow verification through meter readings. The City does not provide a flow meter. ii. Dischargers provide a manifest of sources, ie. name and address of source written down on the billing ticket presently being filled out. Port-O-Jon or similar pumpers be subject to $1.00 per 100 gallons. Quantity verification provided by discharger. Need to protect the plant from toxic dischargers will be enhanced. 2. Benefit of increased revenues will be met. Timing is important as the toxic management requirements will be a regulated permit requirement. Cost of treatment will be met. Do not recommend a rate increase for commercial haulers; how- ever, require source documentation. Need for plant protection from toxic discharges will be enhanced. 2. Benefit of increased revenues will not be met. 3. TiminK is a moot issue. 4. Cost of treatment is not met. IV. Recommendation is that the Water Resource Committee advise Council to concur with "Alternative A" with said rates to become effective September 1, 1988. SLW/ike Attachment CC: City Attorney Director of Finance City Manager SEPTIC TANK DISPOSAL RATE SURVEY Alexandria Danville Hampton Montgomery County Winston Salem Bedford Lynchburg Lexington Bluefield Abingdon Hopewell Richmond Peppers Ferry Henrico County Does not accept. $11.34 for 0 to 1000 gallons + $1.13 for gallons over 1000. Approx. $20.00 load. James River - Do not accept. Williamsburg - 312.50/500 gallons York River $12.50/500 gallons Approx. $37.50 load. $25.00 for initial 1000 gallons + $5.00/200 gallons over Approx. $30.00 load $250.00 annual registration fee + $15.00 per 1500 gallons. Approx. $15.00 load. Does not accept. $20.00 for 0 - 2500 gallons. Approx. $20.00 load. No charge. $50.00 for 0 - 2500 gallons. Approx. $50.00 load. Does not accept. $20.00 for 0 - 2000 gallons. Approx. $20.00 load, $3.25 for 0 2500 gallons, possible increase this year. Approx. $3.25 load $25.00 per load. $5.25 per 1000 gallons. Approx. $7.50 per load. Offlce offl'~eCityCle~ August 12, 1988 Fi le #300 Mr. David A. Bowers, Chairman Audit Committee Roanoke, Virginia The Annual aeport of the Audit Committee for the year ended June 30, 1988, was before the Council of the City of Roanoke at a regular meeting held on Monday, August 8, 1988. On motion, duly seconded and unanimously adapted, the report was received and filed. Sincerely, ~4ary F. Parker, CMC City Clerk MFP:sw pc: Mr. William L. Brogan, Municipal Auditor Room456 MuntcipalButlding 215C~urchAve~ue.S.W. Roanoke. Vlrg,nia24011 (703)98t-2541 Office of the Council David A. Bowers Councilman August 1, 1988 Honorable Mayor and City Council Roanoke, Virginia SUBJECT: Annual Report of the Audit Committee of Roanoke City Council Dear Mrs. Bowles and Gentlemen: The purpose and function of the Audit Committee as stated in the City Code at Chapter 2-298(b) is: "The audit committee shall act in an advisory capacity to the council, the municipal auditor, the director of finance and the city manager in matters relating to the city's financial records and to that end shall have the right to have immediate access to all records and reports relating to financial matters and transactions of the city or of matters and things affecting such financial records. The council, any member thereof, the municipal auditor, the director of finance and the city manager shall have the right to consult with and seek the advice of the audit committee on matters relating to the city's financial records, but neither the committee nor any member shall have authority to act for or to bind the city council, unless expressly authorized so to do by ordinance or resolution of the council." During the year ended June 30, 1988, the committee held 2 regular meetings. Each member's attendance was: Member Meetings Attended Meetings Absent Elizabeth Bowles 2 0 David A. Bowers 2 0 James G. Harvey, II 2 0 Howard E. Musser 2 0 Noel C. Taylor 1 1 James O. Trout 2 0 Room 456 Munlcipol Building 215 Church Avenue, S.W, Roanoke, V~rglnla 240t I (703) 98'f-254t Annual Report -2- August 1, 1988 The following is a summary of the committee's activity during the year: · Reviewed and concurred with the annual plan presented by Peat Marwick. · Reviewed and concurred with the Municipal Auditor's annual audit plan. Reviewed the independent accountant's report with repre- sentatives from Peat Marwick and City officials. Reviewed the internal audit reports with the Municipal Auditor and City officials. · Advised the Council on the actions needed to implement the matters considered at the committee's meetings. · Furnished a copy of the minutes of each committee meeting to City Council and City officials. I want to express the appreciation of the Audit Committee for the fine stewardship of Chairman James G. Harvey over the last 6 years. His contribution was a real asset to our City in this endeavor. I ask that this report be made a part of the Council agenda for August 8, 1988 under reports of committees. If any of you have any questions, please do not hesitate to contact Mr. Brogan or myself. Best personal regards to each of you. Sincerely, Chairman, Audit Committee