HomeMy WebLinkAboutCouncil Actions 06-27-88Bowles
129174)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 27, 1988
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. ~r. Bowers was absent.
The invocation will be delivered by the Reverend Ethel
Eaves, Associate Pastor, Pilgrim Baptist Church· Present,
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Recognition of the services of the Honorable James G.
Harvey, II, Member of City Council. Adopted ~esolution No. 29174.
CONSENT AGENDA (Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE IT~iS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
C-2
A report of the City Manager regarding an update of the
Municipal Fire Alarm System.
RECOMMENDED ACTION: Receive and file.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344
(a) (1), Code of Virginia (1950), as amended·
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
1)
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
A communication from Mr. Wilburn C. Dibling, Jr., General
Counsel, Roanoke Regional Airport Commission, requesting
formal approval of the Commission's Fiscal ~ear 1988-1989
budget. Adopted Resolution No. 29175. (6-0)
A communication from the Roanoke City School Board recom-
mending that 34 completed school grants be closed.
Adopted Ordinance ~o. 29176. 6-0)
A corr~unication from the Roanoke City School Board recom-
mending appropriation of $217,140.00 in capital funds to
various school accounts. Adopte~ Ordinance No. 29177, (6-0)
Reports of Officers:
a. City Manager:
Briefings: None.
Items Reeorr~ended for Action:
1. A report recommending establishment of an increased
mileage reimbursement rate for officers and employees
of the City for use of privately owned personal motor
vehicles on City business. Adopted Resolution No, 29178.
(6-0)
2. A report with regard to additional jail staff
positions· Adopted Ordinance No. 29179. (6-0)
A report recommending that Council authorize a non-
binding Letter of Intent in support of the Roanoke
River Flood Reduction Project, subject to review of the
General Design Memorandum and approval of a Bond
Referendum. Adopte~ Resolution No. 29180. (6-0)
4. A report recommending award of a Landscape Architect/
Engineering Services contract with a cost ceiling to
Lardner/Klein, in the amount of $60,000.00, for the
Roanoke River Flood Reduction Project Landscape,
Environmental and Recreation Plan. Adopted Ordinance
No. 29181 and Ordinance No. 29~82. {6-0)
5. A report concurring in a report of the Bid Committee
recommending acceptance of the bid submitted by U. S.
Pipe and Foundry Company to supply ductile iron water
pipe for the period July I, 1988 to June 30, 1989.
Adopted Ordinance No. 29183, {6-0)
6. A report recommending appropriation of $82,000.00 from
Water Fund retained earnings to cover an over-
expenditure and to provide necessary funds fo~ Utility
Line Facilities through June 30, 1988. Adopted Oadinance
No. 29184. (6-0)
(2)
7. A report with regard
Modification CAD 9-i-1.
8. A report with regard to
fund allocation· Adopted
to Software Maintenance and
Adopted Ordinance No. 29185.
the emergency shelter resource
Resolution No. 29186. (6-0)
b. City Attorney:
I. A report with regard
Received and filed.
Reports of Committees:
be
to regulation of cats in
(See Page 4 for 5.b.2.)
the City.
Unfinished Business:
A report of the committee appointed to tabulate bids
received to replace athletic field lighting at Breckinridge
Park, recommending award of a contract to Mew River
Electrical Corporation, in the total amount of $59,758.00;
and appropriation of funds therefor. Mr. Robert A.
Garland, Chairman. Adopted Ordinance No. 29188 and Ordinance
No. 29189. 16-0)
A report of the committee appointed to tabulate bids
received for renovations to the Grandin Court Recreation
Center, recommending award of a contract to Construction
Services of Roanoke, Incorporated, in the total amount of
$48,950.00; and appropriation of funds therefor·
Mr. Robert A. Garland, Chairman· Adopted Ordinance ~io. 29190
and Ordinance No. 29191. (6-0)
A report of the committee appointed to tabulate bids
received for construction of Glade View Drive, N. E.,
for access to Tultex Corporation, recommending award of a
contract to E. C. Pace Company, Inc., in the total amount
of $218,590.00; and appropriation of funds therefor.
Mr. Robert A. Garland, Chairman. Adopted Ordinance No. 29192
and Ordinance No. 29193. {6-0)
A report of the committee appointed to tabulate bids
received for bituminous concrete overlays and pavement pro-
filing of various streets within the City of Roanoke,
recommending award of a contract to Virginia Asphalt Paving
Company, Incorporated, in the total amount of $993,618.15;
transfer of $343,618.15 from the fiscal year 1987-88
budget; and that the report be referred to the Roanoke
Regional Airport Commission for appropriate action on
paving at the Airport· Mr. Robert A. Garland, Chairman·
Adopted Ordinance No. 29194 and Ordinance No. 29195. (6-0)
None. (See Page 4 for further comments.)
Introduction and Consideration of Ordinances and Resolutions:
~one,
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council·
Vacancies on various authorities, boards, commissions and
committees- appointed by Counci'l.
Other Hearinffs of Citizens:
(3)
5.b.2
6.d.
Adopted Resolution No. 29187, providing for the sale of
$I0,000~000.00 of Geheral Obligation BQnd~. (6-0)
The portion of the report pertaining to Airport paving was
referred to the ~oanoke Regional Airport Commission for
appropriate action.
Adopted Resolution No. 29196, memorializing the late Honorable
James W. Flippin, Chief Judge of the guvenile and Domestic
Relations Court.
9.a. Appointed Richard B. Sarver as a member of the Board of Trustees,
City of Roanoke Pension Plan.
Mrs. Bowles inquired as to whether the C~ty Administration is
tn the process of establishing a no smo~6ng policy for Cit~!
occupied buildings~ whereupon, the Assistant City Manager ~dvised
that a report will be submitted to Council in the near future.
Mr. Harvey addressed the matter of diserimlnation in private
clubs, advising that he has been disturbed by the racial dis~
crimination that has prevented Mayor Taylor and other black
citizens from ~oinlng certain clubs.
Mr. Trout advised that the boarded windows and doors on the
former Hardee's restaurant in downtown Roanoke has created a
bad image for the City, and requested that the City Manager work
with repre~entatlve~ o~ Downtown Roanoke, Inc., to address
feasible alternatives toward providing a more positive image·
Discussion took place with regard to the one story building
(former Hardee's restaurant) on the corn~ of Jefferson Street
and Campbell Avenue, whereupon, Mr. Harve~ requested information
on developing the site for a building hlg~er than one story.
Adopted Ordinance No. 29197, on,first reading, with ~gard to
the exchange of certain property between the Ci~t~ and ~ames L.
Trinkle. (6-01
Reelected the following
S. Elaina Loritts
Harold P. Kyle
Robert N. Fi~hburn
Greg T. Trafldlo
persons
Youth Services C~tizen Board
Citizens~ S~rvices Committee
Mill Mountain Development Committee
Special EventS Committee
(4)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 27th day of June, 1988.
No. 29174.
A RESOLUTION recognizing and commending the Honorable James G.
Harvey, II, Member of City Council.
WHEREAS, the Honorable James G. Harvey, II, faithfully served as a
member of City Council from July 1, 1980, to June 30, 1988;
WHEREAS, Mr. Harvey was first elected to Council in 1980 and was
re-elected in 1984, and in this latter election Mr. Harvey received
the greatest number of votes cast and thereby served as Vice-Mayor
from July 1, 1984, to June 30, 1986;
WHEREAS, Mr. Harvey has given unselfishly of his time and ability,
serving as Chairman of Council's Audit Committee, Member of Council's
Water Resources Committee, Member of Council's ad hoc Housing Strategy
Task Force and as Chairman of the Virginia Municipal League's Human
Development Policy Committee; and
WHEREAS, in his public service, Mr. Harvey has always applied a
common sense approach to government and displayed personal charac-
teristics of honesty, integrity, loyalty, fairness and friendliness;
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke
that the Council adopts this means of recognizing and commending the
very meritorious services rendered to the City of Roanoke and its
people by the Honorable James G. Harvey, II.
ATTEST:
City Clerk.
Office of the City C]en~
June 29, 1988
File #209
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to the Municipal Fire Alarm System, was
before the Council of the City of Roanoke at a regular meeting
held on Monday, June 27, 1988.
On motion, duly seconded and adopted, the report was received and
filed.
Sincerely, ~lQ~---
Mary Fo Parker, CMC
City Clerk
MFP: ra
pc:
Mr. George Co Snead, Jr., Director of Administration
Public Safety
Mr. Harry P. McKinney, Fire Chief
Mr. William F. Clark, Director of Public Works
Mr. William M. Mullins, Manager, Signals and Alarms
and
Room 456 Munlclpol Building 215 C~urch Avenue, S.WsRoanoke, Virginia 24011 (703) 981-2541
Office of the City Manager
June 27, 1988
The Honorable Noel C. Taylor, Mayor
and Members, Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Municipal Fire Alarm System
I am writing in response ta Councilman Harvey's recent request for
an update on the Municipal Fire Alarm System (MFAS). Specifically, Mr.
Harvey requested information concerning the alarms received on the MFAS
since the 9-1-1 telephone system went live on October 5, 1987.
Following is a sunmmry of all the alarms received on the MFAS from
October 5~ 1987~ throuKh May 31, 1988:
Total Number of alarms received
497
Total number of false alarms
428
Percentage of false alarms
86%
Sources of false alarms:
Residential Street Boxes
Non-Residential Street Boxes
Master Boxes
Master Boxes
182 Malicious False Alarms
19 Malicious False Alarms
24 Malicious False Alarms
203 Non-Malicious False
Alarms
As indicated above, the percentage of the false alarms received
through the MFAS has remained high. These statistics and other issues
related to the MFAS have been evaluated in a draft report currently
being reviewed by the City Administration. Although this review is not
complete, significant changes in the MFAS will be required to accomplish
the two (2) key objectives:
1. Maintain certain level of Municipal Fire Alarm System for
public safety purposes.
SiKnificantly reduce the false alarm experience caused by this
system.
Room 364 Municipal Buildin9 215 Church Avenue, 5.W. Roanoke, Virginia 24011 (703)981-2333
The Honorable Noel C. Taylor, Mayor
and Members of City Council
June 27, 1988
Page 2
City Manager's report and recommendations on this matter will come
before Council later this year.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:DVT:afm
CC:
City Attorney
Director of Finance
Director of Administration & Public Safety
Director of Public Works
Fire Chief
M~nager, Signals & Alarms
O~ce ot r~e Mayor
June 27. 1988
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
Noel C. Tay
Mayor
NCT:se
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444
Office of the City Clen~
June 29, 1988
File #9
Mr. W. Robert Herbert, Chair~nan
Roanoke Regional Airport Commission
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29175, approving the
Roanoke Regional Airport Commission budget for fiscal year
1988-89, upon certain terms and conditions, which Resolution was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 27, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr. Lee Garrett, Vice-Chairman, Roanoke Regional Airport
Commission, P. 0. Box 29800, Roanoke, Virginia 24018-0798
Mr. Wilburn C. Dibling, Jr., General Counsel, Roanoke
Regional Airport Commission
Mr. Robert C. Poole, Airport Manager
Ms. Cathy S. Pendleton, Secretary, Roanoke Regional Airport
Commission
456 Municipal Building 215 (~u~h Avenue. S.W. Roanoke, Virginia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF
The 27th day of June, 1988.
No. 29175.
ROANOKE,
VIRGINIA,
A RESOLUTION approving the Roanoke Regional Airport Commission
budget for FY 1988-1989, upon certain terms and conditions.
WHEREAS, Section 24B of the Roanoke Regional Airport Commission
Act and Section 17.(a) of the contract between the City of Roanoke,
Roanoke County and the Roanoke Regional Airport Commission provides
that the Commission shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County
and the City Council of the City; and
WHEREAS, by report dated June 27, 1988, a copy of which is on file
in the Office of the City Clerk, General Counsel for the Roanoke
Regional Airport Commission has submitted a request that the City
approve the most recent FY 1988-1989 budget of
Airport Commission.
THEREFORE, BE IT RESOLVED by the Council of
the Roanoke Regional
that this Council hereby approves the FY 1988-1989 budget
Roanoke Regional Airport Commission:
Operations and Maintenance
Salaries, Wages and Benefits
Operating
the City of Roanoke
for the
$ 484,302 $ 558,838 $ 562,148
478,200 4~4,400 494,400
763,221 646,93~ 646,936
$1,725,723 $1,700,174 $1,703,484
Total Operations & Maintenance
Approved 4/20/88 5/18/88
2/12/88 (custodiams) (I~Y raises)
Non-Operating Expenses
Interest
Depreciation
Total Non-Operating
$ 107,412 $ 107,412 $ 107,412
593,465 593,465 5~3,465
$ 700,877 $ 700,877 $ 700,877
$ 3,400 $ 3,400 $ 3,400
120,000 120,000 120,000
$ 123,400 ~ 123,400 $ 123,400
$2,550,000 $2,524,451 $2,527,761
Capital frcm Revenue
Equipment
Projects
Total Capital frcm Revenue
Total Expenditure Projections
Revised Revised
1988-89 1.988-8.9 1988-8.9
Airline Landing and Parking Fees $ 495,000 $ 495,000 $ 495,000
Building Rentals & Related Charges 412,000 412,000 412,000
Concessionaires 1,563,000 1,563,000 1,563,000
Interest on Investments 80,000 80,000 80,000
Total Revenue Projections
$2,550,000
$2,550,000 $2,550,000
and the City Manager and City Clerk are authorized to execute and
attest, respectively, on behalf of the City, documentation, in form
approved by the City Attorney, necessary to evidence said approval.
ATTEST:
City Clerk.
DATE:
TO:
FROM:
SUBJECT:
June 27, 1988
Honorable Mayor and Members of City Council
W. Robert Herbert and Joel M. Schlanger
Roanoke Regional Airport Commission
Both of us have reviewed Mr. Dibling's report to you
regarding the fiscal year 1988-89 Roanoke Regional Airport
Commission budget and concur in Mr. Dibling's recommendation to
approve the attached resolution.
City Manager
WRH:JMS:dp
Airport Commission
W. Robert Herbert, Chairman
Lee:Garreft, Vice Chairman
Joel ~vl, Schlanger
Bob L, Jahnson
Kit B. Kiser
fl635 Aviation Drive
Roanoke, Virginia 24012
(703) 98'1-253'~
Robert C, Poole, Airport Manager
June 27,
1988
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Roanoke Regional Airport Commission
Fiscal Year 1988-1989 Budget
Dear Mrs. Bowles and Gentlemen:
As you may recall, in accordance with the requirements of the
Roanoke Regional Airport Commission Act, the Commission trans-
mitted its 1988-1989 Budget to the City of Roanoke and Roanoke
County by letter dated February 12, 1988. Since the budget did
not include any deficit, to date neither participating political
subdivision has formally approved this budget.
The Commission has been advised by its bond counsel that,
although not required, formal approval by resolution of the
Commission's budget would be appropriate.
Therefore, I am enclosing a copy of the Roanoke Regional
Airport Commission's budget for FY 1988-1989 for your approval
resolution.
I will be pleased to respond to any questions or comments
that you may have with regard to this matter. On behalf of the
Commission, thank you very much for your help and cooperation.
Very truly yours,
Wilburn Jr.
General Counsel
by
WCDj/MAW:sm
Enclosures
cc: Chairman and Members, Roanoke Regional
Robert C. Poole
Cathy S. Pendleton
Airport
Commission
Office of the City
June 29, 1988
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29176, amending and reor-
daining certain sections of the 1988-89 Grant Fund
Appropriations, providing for the closing of thirty-four
completed school grants, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 27, 1988.
Sincerely, Pl~l~.~
Mary F. Parker, C~C
City Clerk
MFP: ra
Enc.
DC:
Mr. W. Robert Herbert, City Manager
Mr. Edwin R. Feinour, Chairman, Roanoke City School ~oard,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Dr. Frank Po Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia. 24031
Room456 MunlclpalBulldtng 215C~urchAve~ue, S.W. Roanoke, V~rg~nla24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988.
No. 29176.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Education
Chapter I Winter 124-87-1 (1-6) ..................
Chapter I Summer 124-87-2 (7-15) .................
Chapter I Carryover 124-87-3 (16) .............
Vocational Guidance 86 (17-18) ...............
Alternative Education 87 (19-22) ...........
Transitional Services 86 (23-24) .........
Special Education Inservice 86 (25) ......
Bureau of Crippled Children 87 (26) ......
Juvenile Detention Home (27-31) ............
Child Development Center (32-37) ...........
Special Education Progress Evaluation (38 .......
Transitional Service 87 (39) .......................
Special Education Inservice 87 (40) .................
Preschool Incentive 87 (41-43) ......................
ABE Dissemination Conference (44-47) ................
GED Test 87 (48-49) .................................
Apprenticeship 87 (50-51) ......... ~ .................
ABE DIAL 87 (52) ........... . .........................
Vocational Guidance 87 (53) .........................
Vocational Equipment 87 (54) ........................
Writer in Residence 86 (55) .........................
Artist in Education 87 (56) ....... ~ ..................
Roanoke Valley Consort. Sch. Divisions (57) .........
$10,971,519
856,725
165,187
513,672
11,972
166,558
5,622
6,915
51,560
42,062
40,200
5,735
7,298
8,934
8,439
24,830
6,477
87,477
61,901
12,199
90,799
5,045
19,519
9,774
11
12
13
14
15
16
17
18
19
20
Governors School 87 (58-59)
Regional Science Fair 87 (61-62) ....................
Revenue
Education
Chapter I Winter 124-87-1 (63) ......................
Chapter I Summer 124-87-2 (64) ......................
Chapter I Carryover 124-87-3 (65) ..................
Vocational Guidance 86 (66) ........................
Alternative Education 87 (67) ......................
Transitional Services 86 (68) ......................
Special Education Inservice 86 (69-70) .............
Bureau of Crippled Children 87 (71) ................
Juvenile Detention Home (72) ......................
Child Development Center (73) .....................
Special Education Progress Evaluation (74) ........
Transitional Service 87 (75) ......................
Special Education Inservice 87 (76) ...............
Preschool Incentive 87 (77) .......................
ABE Dissemination Conference (78).
GED Test 87 (79) .................. ]~[~[~[~]
Apprenticeship 87 (80-81).
Vocational Guidance 87 (83) ........................
Vocational Equipment 87 (84) .......................
Writer in Residence 86 (85)...
Artist in Education 87 (86-87)~~][~
Roanoke Valley Consort. Cch. Divisions (88) ........
Governors School 87 (89-90) ........................
Project Discovery 87 (91) ..........................
Regional Science Fair 87 (92) ......................
1) Social Security
2) State Retirement
3) Group Life Ins.
4) Health Insurance
5) Indirect Costs
6) Instr. Supplies
7) Aides
8) Teachers
9) Bus Drivers
10) Social Security
State Retirement
Insrvc. Supplies
Other Expenses
Instr. Supplies
Instr. Equipment
Nurses
Other Costs
Instr. Equipment
Teachers
State Retirement
035-060-6118-6001-0204
035-060-6118-6001-0206
035-060-6118-6001-0208
035-060-6118-6001-0210
035-060-6118-6001-0217
035-060-6118-6001-0309
035-060-6119-6001-0136
035-060-6119-6001-0137
035-060-6119-6001-0138)
035-060-6119-6001-0204
035-060-6119-6001-0206
035-060-6119-6001-0307
035-060-6119-6001-0338
035-060-6119-6001-0339
035-060-6119-6001-0510
035-060-6120-6001-0121
035-060-6216-6050-0308
035-060-6216-6050-0510
035-060-6410-6005-0113
035-060-6410-6005-0206
$(
2,530)
3,408)
4,289)
30,939)
9,663)
3,681)
5,829)
15,633)
3,902)
1,655)
1,830)
2,697)
5,855)
3,610
3,289
5,197
1,460
568
41,803)
5,854)
$ 481,030
249,883.
4,314
$10,971,519
856,725
165187
513.672
11972
166558
5 622
6 915
51 560
42 062
40 200
5 735
7 298
8,934
8,439
24,830
6,477
87,477
61,901
12,199
90,799
5,045
19,519
9,774
481,030
249,883
4,314
21)
22)
23)
24
25
26
27
28
29
30
311
32)
33)
34)
35)
36)
37)
38)
39)
4O
41
42
43
44
45
46
47
48)
49)
5O)
51)
52)
53)
54)
55)
56)
57)
58)
59
60
61
62
63
64
65
66
67
68)
Transportation of
Pupils (035-060-6410-6005-0314
Insrvc. Supplies (035-060-6410-6005-0307
Other Costs
Travel
Inservice Wages
Consultant
State Retirement
Group Life Ins.
Health Insurance
Instr. Supplies
Travel
Consultant
Social Security
State Retirement
Group Life Ins.
Health Insurance
Travel
Instr. Supplies
Inservice
Instr. Supplies
Other Costs
Supplies
Equipment
Salaries
Social Security
Instr. Supplies
Adult Education
Materials
Teachers
Social Security
Other Costs
Travel
Telephones
Travel
Equipment
Other Costs
Other Costs
Other Costs
Supplies
Equipment
Other Costs
Supplies
Travel
Federal Grant
Receipts
Federal Grant
Receipts
Federal Grant
Receipts
Local Match
Federal Grant
Receipts
Federal Grant
Receipts
(035-060-6543-6010-0308
(035-060-6543-6010-0401
035-060-6544-6010-0118
035-060-6546-6010-0113
035-060-6547-6010-0206
035-060-6547-6010-0208
035-060-6547-6010-0210
035-060-6547-6010-030 )
035-060-6547-6010-0402)
035-060-6548-6010-0113
1035-060-6548-6010-0204
035-060-6548-6010-0206
035-060-6548-6010-0208
035-060-6548-6010-0210
035-060-6548-6010-0402
035-060-6549-6010-0309
035-060-6551-6010-0307
035-060-6553-6010-0309
035-060-6554-6010-0308
035-060-6554-6010-0309
035-060-6554-6010-0510
035-060-6720-6015-0141
035-060-6720-6015-0204
035-060-6720-6015-0309
035-060-6720-6015-0340)
035-060-6723-6015-0141)
035-060-6723-6015-0204)
035-060-6724-6015-0308)
035-060-6724-6015-0402)
035-060-6725-6015-0329)
035-060-6726-6050-0402
(035-060-6727-6015-0510
035-060-6808-6021-0308
035-060-6809-6021-0308
035-060-6917-6045-0308
035-060-6921-6005-0309
035-060-6921-6005-0510
035-060-6922-6065-0308
035-060-6927-6030-0309
035-060-6927-6030-0402
(035-060-6118-1102)
(035-060-6119-1102)
(035-060-6120-1102)
(035-060-6216-1101)
(035-060-6410-1102)
(035-060-6543-1102)
$(
7,480
4,197
943
297
1,635
481
94
27)
29)
354)
335)
5,598)
400)
994)
86)
29)
1,255)
281
62)
1,264
1)
25
115
935
190
908
4,637
1,085
34
2,294)
132)
149)
36)
2,447)
1,955)
864)
226)
15,649)
3,321)
27,117)
452)
2,114)
54,510)
44,300)
5,197
2,028)
59,334)
1,240)
69 Federal Grant
Receipts
70 Fees
71 State Grant
Receipts
72) State Grant
Receipts
73) State Grant
Receipts
74) Federal Grant
Receipts
75) Federal Grant
Receipts
76) State Grant
Receipts
77) Federal Grant
Receipts
78) Federal Grant
Receipts
79) Fees
80) State Grant
Receipts
81) Fees
82 Local Match
83 Local Match
84 Local Match
85 Local Match
86 Local Match
87 Federal Grant
Receipts
88 Contributions
89 Local Match
90 Fees
91 State Grant
Receipts
92 Fees
(035-060-6544-1102)
(035-060-6544-1103)
(035-060-6546-1100
(035-060-6547-1100
(035-060-6548-1100
(035-060-6549-1102
(035-060-6551-1102
(035-060-6553-1100
(035-060-6554-1102
035-060-6720-1102
035-060-6723-1103
035-060-6724-1100
035-060-6724-1103
035-060-6725-1101
035-060-6726-1101
035-060-6727-1101
035-060-6808-1101
035-060-6809-1101
035-060-6809-1102)
035-060-6917-1103)
035-060-6921-1101)
035-060-6921-1103)
(035-060-6922-1100)
(035-060-6927-1103)
$(
1,735)
100
481
839)
8,362)
281
62)
1,264
141)
6,670)
1,119
13,093
15,519
149
36
2,447
1,955
931
67
226
530
19,500
27,117
2,566)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
C~ty Clerk
June 22, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
Request To Close School Grants
I have reviewed the attached request to close grants of
the School Board. The grants have been completed and the attached
budget ordinance adjusts the budget for each grant to the amount
of actual revenue received and expenditures incurred.
I recommend that you concur with this request of the
School Board.
JMS/kp
l Edwin fi. F~lnour, Chairman
LUIIllam White, ~'., ¥ice Ch~Irmon
Donald Bartol
,.-.-Roanoke ,,
Cil:¥ School Board
Sallye T. Coleman
LaVern~ B. Dillon
David K. Usk
P.O Box 1S10S, Roanoke, Virginia 24031 · 70~-981-2381
James M. Turner. Jr.
Frank P. Tota, 5uperlntende~
Richard L Helle¥, Clem of the Board
June 17, 1988
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 2q011
Dear Members of Council:
As the result of official School Board action at its meeting of June 16,
1988, the School Board respectfully requests City Council to close 3u,
school grants that have been completed. A net decrease in appropriation
of $227,535 is the result of changes in Chapter I budgets and adjustments
in other programs according to the level of participation by eligible
students.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
cc.'
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
,~r. Wilburn C. Dibling
r. Joel M. Schlanger (with accounting details)
Excellence in Education
ROANOKE cITY SCHOOL BOARD
Roanoke, Uirgini&
REQUEST TO CLOSE SCHOOL GRANTS
The thirty Four school 5rants listed below have been completed and should be
closed. In order that appropriationm, revenuem end expenditures For each
9rant maybe equal, the net decrease in appropriation is necessary.
GRANT
INCREASE
NUMBER DESCRIPTION (DECREASE]
035-060-6118 Chapter I Winter 124-87-! $ (54,510.00)
035-060-6119 Chapter I Summer 124-87-2 (44,300.00)
035-060-6120 Chapter I Carryover 124-87-3 5,197.00
035-060-6215 Chapter II 86
035-060-6216 Vocational Guidance 86 ( 2,028.00)
035-060-&410 R]ternative Education 87 (59,334.00)
035-060-6412 Licensed Practica] Nursin9 -~
035-060-6543 Transitional Services 86 ( 1,240.00)
035-060-6544 Special Education Inservice 86 ( 1,635o00)
035-060-6546 Bureau oF Crippled Children 87 481.00
035-060-6547 Juvenile Detention Home 87 ( 839o00)
035-060-6548 Child Development Clinic 87 ( $,362.00)
035-060-6549 Specie] Education Program Evaluation 281.00
035-060-6551 Transitions] Services 87 (
035-060-6552 Special Education Tuition 87 __
035-060-6553 Special Education Inservice 87
035-060-6554 Preschoo] Incentive 87 ( 141.00)
035-060-6608 TraFFic SaFety Program __
035-060-6720 ABE Dissemination ConFerence ( 6,670.00)
035-060-6723 GED Test 87 1,119.00
035-060-6724 Apprenticeship 87 ( 2,426.00)
035-060-6725 ABE/DIAL 87 ( 149.00)
035-060-6726 Vocational Guidance 87 ( 36.00)
035-060-6727 Vocational Equipment 87 ( 2,447.00)
035-060-6808 Writer in Residence 86 ( 1,955.00]
035'060-6809 Artist in Education 87 ( 864.00)
035-060-6909 Impact Aid 87
035-060-6912 Instructional Services For Disadvantaged --
035-060-6917 Roanoke Valley Consortium Sch Divisions ( 226.00)
035-060-6921 6overnor's School 87 (18,970.00)
035-060-6922 Project Discovery 87 (27,I17.00)
035-060-6927 Regional Science Fair 87 ( 2,566.00)
035-0&0-6929 Chess Program 87
035-060-6932 Energy Hanagement System --
Net Decrease
$ (227,535.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Chapter ! Winter 124-87-1
6118
The ECIA Chapter I Winter pro,ram For Fiscal year 1986-87 expended Federal
Funds in the amount oF $8§6,724.07 to provide reading, language arts and
mathematica instruction For students in targeted schools. The pro~ram ended
January 31, 1988.
In order that appropriations, expenditures and revenues For the ~rant may be
equal, the Followin9 decrease in Appropriation Unit Z1E should be made.
ACCOUNT NUMBER
035-060-6118-6001-0204
035-060-6118-6001-0206
035-060-6118-6001-0208
03§-060-6118L6001-0210
035-060-6118-6001-0217
035-060-6118-6001-0309
APpropriation Unit Z1E
035-060-6118-1102
DESCRIPTION
INCREASE
(DECREASE)
Social Security $ ( 2,530.00)
State Retirement ( 3,408.00)
Group LiFe Insurance ( 4,289.00)
Health Insurance (30,939.00)
Indirect Coats ( 9,663.00)
Instructional Supplies ( 3,681.00)
Federal Orant Receipts
$ ( 54,510.00)
54,510.00)
June 16, 1988.
ROANOKE CITY SCHOOL BOARD
Roanoke~ Virginia
REQUEST TO CLOSE SCHOOL GRANT
Chapter I Summer 124-87-2
6119
The ECIA Chapter I Summer program expended federal funds in the amount of
$165,186.68 to provide reading~ language arts and mathematics instruction for
students durin9 the summer session. The program ended September 30, 1987.
In order that appropriations, expenditures and revenues tot the 9rant may be
equal, the followin9 decrease tn Appropriation Unit ZIF should be made.
ACCOUNT NUMBER
035-060-6119-6001-0136
035-060-6119-6001-0137
035-060-6119-6001-0138
035-060-6119-6001-0204
035-060-6119-6001-0206
035-060-6119-6001-0307
035-060-6119-6001-0335
035-060-6119-6001-03~9
035-060-6119-6001-0510
Appropriation Unit
DESCRIPTION
Aides
Teachers
Bus Oriverm
Social Security
State Retirement
Inservice Supplies
Other Expenses
Instructional Supplies
Instructional Equipment
INCREASE
(DECREASE)
$ 5,829.00)
15,633.00)
3.902.00)
1,655.00)
1,830.00)
2,697.00)
5,855.00)
3,610.00)
3,289.00)
$ .( 44,300.00)
035-060-6119-1102
Federal Orant Receipts $ (44,]00.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Uirginta
REQUEST TO CLOSE SCHOOL ORANT
Chapter I Carryover 124-87-3
6120
The ECIA Chapter I Carryover program for fiscal year [986-87 expended federal
funds in the amount of $513,671.25 to provide reading, language arts and
mathematics instruction for students in targeted schools. The proSram ended
January 31, [988.
In order that appropriations, expenditures and revenues for the ~rant may be
equal, the followin~ increase in Appropriation Unit Z[O should be made.
ACCOUNT NUMBER
035-060-6120-6001-012[
Appropriation Unit Z1G
DESCRIPTION
Nurses
INCREASE
(DECREASE)
$ 5,197.00
035-060-6120-1102
Federal Grant Receipts $ 5,197.00
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL ORRNT
Cha~ter II 85-86
6215
The 1985-86 Chapter II ~rogram expended federal fund= in the amount of
$145,045.00 to provide for the improvement oF educational ski]la and programs
in the area of 9uidance, music and media $ervice~. The program ended December
31, 1987.
Appropriations, expenditures and revenue= for the ~ran~ are equal.
RPPropriation Unit Z2C shou]d be c]osedo
ROANOKE CITY SCHOOL BOARD
Roanoke, Uirginia
REQUEST TO CLOSE SCHOOL GRANT
Uocational Guidance 85-86
6216
The ¥ocational Guidance program expended federal funds in the amount of
$7.000.DO and local match in the amount of $4,971.20 to provide materiala for
career resource centers at the junior hish schools. The proSram ended
December 3[, 1987.
In order that 8Dpropriations~ expenditures and revenues For the ~rant may be
equal, the Followin~ decrease in Appropriation Unit Z2D should be made.
ACCOUNT NUHBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6216-6050-0308
035-060-6216-6050-0510
Other Costs $ ( 1,460.00)
Instructional Equipment ,( 568.00)
Appropriation Unit Z2D
$ ( 2,028.00)
035-060-6216-1101
Local Hatch
S ( 2,028.00)
June 16, 1988 ~
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Alternative Education 86-87
6410
The 1986-87 Alternative Education program expended federal funds tn the amount
of $60,665.75 and local match in the amount of $105,892.00 to provide
instruction and 9uidance services to secondary students who are at risk of
leavin~ school due to poor academic achievement. The pro,ram ended September
30, 1987.
In order that appropriations, expenditures and revenues for the 9rant may be
equal, the followin9 decrease in Appropriation Unit Z48 should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6410-6005-0113
035-060-6410-6005-0206
035-060-6410-6005-0314
035-060-6410-6005-0307
Teachers S (41,803.00)
State Retirement ( 5,854.00)
Transportation of Pupils ( 7,480.00)
Inservice Supplies ( 4,197.00)
Appropriation Unit Z4B
S (59,334.00)
035-060-6410-1102
Federal Grant Receipts S (59,334.00)
June 16, 1988.
ROANOKE CZTY SCHOOL BORRD
Roanoke~ Virginia
REGUEST TO CLOSE SCHOOL ORRNT
Licensed Practical NursingJ Title I[R
6412
The 1987 Licensed Practical Nursing program expended federal funds in the
amount o~ $859.30 to provide tuition tot selected students to attend the LPN
course o~ered by Roanoke City Schools. The program ended December 31, 1987.
Appropriations~ expenditures and revenues ~or the grant are equal.
Rppropriation Unit Z4D should be closed.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, VirQinia
REQUEST TO CLOSE SCHOOL GRANT
Tranmitional Servicem 86
6543
The 1986 Transitional Services prosram expended federal funds in the amount of
$5,621.56 to provide class placements, mental hem]th servicem and follow-up
studies for handicapped students who were enterin9 the school system. The
prosram ended January 31, 1988.
In order that a~propriationm, expenditures and revenues for the 9rant may be
equal, the followin9 decrease in Appropriation Unit ZS! should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6543-6010-0308
035-060-6543-6010-04D1
Other Costs $ ( 943.00)
Travel ( 297.00)
Appropriation Unit Z5I
1,240.00)
035-060-6543-1102
Federal Grant Receipts $ ( 1,240.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke~ Virginia
REGUEST TO CLOSE SCHOOL 6RANT
Special Education Inservice 86
6544
The 1986 Special Education Inservice program expended federal Funds in the
amount of $6,314.93 and collected feem in the amount o~ $6D0.00 to provide
inmervice and trainin9 sessions for special education ataf~ and to establish a
parent resource center. The prosram ended December 31, 1987.
order that appropriations, expenditures and revenues for the grant may be
equal~ the folloain5 decrease in Appropriation Unit ZSJ should be made.
ACCOUNT NUHBER
035-060-6544-6010-0118
Appropriation Unit
DESCRIPTION
Inservice Wases
INCREASE
(DECREASE)
$ ( lJ635.00)
035-060-6544-1102
035-060-6544-1103
Federal Orant Receipts $ ( 1,735.00)
Fees 100.00
$ ( 1,635.00
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Bureau of Crippled Children 87
6546
The 1987 Bureau of Crippled Children program expended state ;unds in the
amount o; $51,559.23 to provide For the salary and expenses oF the consultant
at the bureau. The program ended September 30, 1987.
In order that appropriations, expenditures and revenues For the 9rant may be
equal, the ;ollowin$ increase in Appropriation Unit ZSL should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6546-6010-0113
Appropriation Unit ZSL
Consultant $ 481.00
035-060-6546-1100
State Grant Receipts $ 481.00
June- 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoka, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Juvenile Detention Home 87
6547
The 1987 Juvenile Detention Home prooram expended state Funds in the amount
$42,061.43 to provide for the salary and expenses of the consultant at the
home. The pro,ram ended September 30, 1987.
In order that appropriationsJ expenditures and revenues For the 9rant may be
equal, the follouin9 decrease in Appropriation Unit ZSH should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6547-6010-0206 State Retirement $ ( 94.00)
035-060-6547-6010-0208 Group Life Insurance ¢ 27.00)
035-060-6547-6010-0210 Health Insurance ( 29.00)
035-060-6547-6010-0309 Instructional Supplies ( 354.00)
035-060-6547-6010-0402 Travel ( 335.00)
Appropriation Unit ZSN
$ ( 839.00)
035-060-6547-1100
State Grant Receipts $ ( 839.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, VirSinia
REQUEST TO CLOSE SCHOOL ORANT
Child Development Clinic 87
6548
The 1987 Child Development Clinic pro,ram expended atate funds in the amount
of $40,199.02 to provide for the aalary and expenses of the consultant at the
clinic. The prosram ended September 30, 1987.
In order that appropriationa, expenditures and revenues for the 5rant may be
eQua], the fo]lo.in9 decrease in Appropriation Unit ZSN should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6548-6010-0113
035-060-6548-6010-0204
035-060-6548-6010-0206
035-060-6548-6010-0208
035-060-6548-6010-0210
035-060-6548-6010-0402
Appropriation Unit ZSN
Consultant
Social Security
State Retirement
Group Life Insurance
Hea)th Insurance
Travel
5,598.00)
400.00)
994.00)
86.00)
29.00)
1,255.00)
8,362.00)
035-060-6548-1100
State 6rant Receipts
S ( 8,362.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke~ Virginia
REQUEST TO CLOSE SCHOOL GRANT
Special Education Program Evaluation 87
6549
The 1987 Special Education Program Evaluation program expended ~ederal ~unds
in the amount o~ $5,734.42 to provide ~or a pilot program to deve]op and
implement procedures ~or evaluating special education services in the school
district. The program ended December 31, 1987.
In order that appropriations, expenditurea and revenues ~or the 9rant may be
equal, the ~ollowing increase in Appropriation Unit ZSO should be made.
ACCOUNT NUHBER
DESCRIPTION
INCREASE
(DECREASE)
0~5-060-6549-6010-0~09 Instructional Supplies $ 281.00
Appropriation Unit
035-060-6549-1102
Federal Grant Receipts $ 281.00
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Transitional Servicem 87
6551
The 1987 Transitional Services prosram expended ~edera] ~undm in the amount
$7,297.65 to provide class placements~ mental health services and foilo~-up
studies of placements to ensure a smooth transition for handicapped students
who entered the school system. The program ended September 30, 1987.
Zn order that appropriations, expenditures and revenues for the ~rant may be
equal, the ~o]lo~in9 decrease in Appropriation Unit ZSQ should be made.
ACCOUNT NUHBER
035-060-6551-6010-0307
Appropriation Unit Z§Q
DESCRIPTION
Inservice
INCREASE
(DECREASE)
62,00)
035-060~6551-1102
Federal Grant Receipts $ ( 62.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Uirginia
REQUEST TO CLOSE SCHOOL GRANT
Special Education Tuition 87
6552
The 1987 Special Education Tuition pro,ram expended state funds in the amount
of $150,DOD.OO to provide for the placement ot special education students at
the direction of the State Department of Education. The pro~ram ended
December 31, 1987.
APpropriations, expenditures and revenues for the 9rant are equal.
Appropriation Unit ZSR should be closed.
June 16, 1988..
ROANOKE CITY SCHOOL BOARD
Roanoke. Virginia
REQUEST TO CLOSE SCHOOL GRANT
Special Education Ineervice 87
6553
The 1987 Special Education Inservice program expended state Funds in the
amount oF S8,933.08 to provide inservice and trainin9 sessions For special
education staff and to provide assistance to parents oF handicapped students.
The program ended December 31, 1987.
In order that appropriations, expenditures and revenues For the 9rant m~y be
equal, the Followin9 increase in Appropriation Unit ZSS should be made.
ACCOUNT NUMBER
035-060-6553-6010-0309
Appropriation Unit ZSS
DESCRIPTION
Instructional Supplies
INCREASE
(DECREASE)
1,264.00
035-060-6553-1100
State Grant Receipts
$ 1,264. no
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Utrsinia
REQUEST TO CLOSE SCHOOL ORANT
Preschool Incentive 1987
6554
The 1987 Preschool Incentive program expended federal funds tn the amount of
$8,438.43 to provide orientation and instruction for handicapped students who
entered the public school system for the first time. The program ended
December 31, 1987.
In order that appropriations, expenditures and revenues for the grant may be
equal, the following decrease in Appropriation Unit ZST should be made.
ACCOUNT NUHBER
035-060-6554-6010-0308
035-060-6554-6010-D309
035-060-6554-6010-0510
Appropriation Unit ZST
DESCRIPTION
INCREASE
(DECREASE)
Other Costs S ( 1.00)
Supplies ( 25.00)
Equipment ( 115.00)
$ ( 141.00)
035-060-6554-1102
Federal Grant Receipts S ( 141.00)
June 16, 1988
ROANOKE CZTY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Traffic Safety Program 1987-88
6608
The 1987-88 Traffic Safety P~ogram expended federal funds in the amount ot
$7,800.00 to provide for a school bus safety trainer. The program ended
December 31, 1987.
Appropriations, expenditures and revenues for the ~rant are equal.
APprOpriation Unit Z68 should be closed.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
ABE Dissemination Con;erence
6720
The Adult Basic Education Dissemination Con~erence program expended Federal
~unds in the amount o~ $24,829.70 to provide ~or the expenses o~ Roanoke City
hostin~ the Adult Basic Education State Conference. The program ended
December $1, 2987.
In order that appropriations, expenditures and revenues ;or the 9rant may be
equal, the followin9 decrease in Appropriation Unit ZTD should be made.
ACCOUNT NUMBER
035-060-6720-601S-0141
035-060-6720-6015-0204
035-060-6720-6015-0309
03S-060-6720-6015-0340
Appropriation Unit Z?D
DESCRIPTION
INCREASE
(DECREASE)
Salaries $ ( 935.00)
Social Security ( 190.00)
Instructional Supplies ( 908.00)
Adult Education Materials ( 4,637.00)
6,670.00)
035~060-6720-1102
Federal Grant Receipts $ ( 6,670.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, VirQinia
REQUEST TO CLOSE SCHOOL GRANT
OED Temtin9 87
6723
The 1987 GED TestJn9 program expended fees in the amount oF $6,476.07 to
provide for instructors for the adminimt~ation of the GED examinations.
program ended December 31, 1987.
The
In order that appropriations, expenditures and revenues For the 5rant say be
equal, the Followin~ increase tn Appropriation Unit Z70 should be made.
ACCOUNT NUMBER
035-060-6723-6015-0141
035-060-6723-6015-0204
Appropriation Unit Z70
DESCRIPTION
Teachers
Social Security
INCREASE
(DECREASE)
1,085.00
34.00
1,119.OD
035-060-6723-1103
Fees
1,119.00
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL ORANT
Apprenticeship 87
6724
The 1987 Apprenticeship pro,ram expended state Funds in the amount oF
$87,147.84 and Fees in the amount of $329.09 to provide on-the-job and
classroom vocational instruction For students in the apprenticeship program.
The program ended December 31, 1987.
In order that appropriations, expenditures and revenues For the Srant may be
equal, the Followin9 decrease in Appropriation Unit ZTH should be made.
ACCOUNT NUMBER
035-060-6724-6015-0308
035-060-6724-6015-0402
Appropriation Unit Z7H
INCREASE
DESCRIPTION (DECREASE)
Other Costs $ ( 2,294.00)
Travel ( 132.00)
$ ( 2,426.00)
035-060-6724-1100
035-060-6724-1103
State Grant Receipts
Fees
$ 13,093.00
( 15,519.00)
2,426.00)
3une 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Uirsinia
REQUEST TO CLOSE SCHOOL GRANT
ABE/DIAL 87
6725
The 1987 ABE/DIAL proiram expended ~ederal funds in the amount of $40,OOO.OO
and local match in the amount o~ $21,900.94 to provide for adult basic
edcuatJon for persons ~ho have not completed high school and ~or the
instruction of adults usin9 recorded tapes accessed by telephone. The program
ended December 31, 1987.
In order that appropriations, expenditures and revenues ;or the ~rant may be
equal, the ;o]lowin5 decrease in Appropriation Unit ZT! should be made.
ACCOUNT NUMBER
035-060-6725-6015-0329
ApPropriation Unit ZTI
DESCRIPTION
Telephones
INCREASE
(DECREASE)
149.00)
035-060-6725-1101
Local Match
$ ( 149.00)
June 16, 1988
ROANOKE CITY SCHOOL DOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Vocational Guidance 87
6726
The 1987 Vocational Guidance program expended federal funds in the amount of
$5,235.00 and local match in the amount of $6,963.36 to provide for vocational
9uidance and counselin9 in middle/junior high schools. The program ended
January 31, 1988.
In order that appropriations, expenditures and revenues For the Srant may be
equal, the follo~in9 decrease in Appropriation Unit Z7J should be made.
ACCOUNT NU~aER
035-060-6726-6050-0402
Appropriation Unit Z7J
DESCRIPTION
Travel
INCREASE
(DECREASE)
36.00)
035-060-6726-1101
Local Match
36.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Uirginia
REQUEST TO CLOSE SCHOOL GRANT
Writer in Residence 86
6808
The 1986 Writer in Residence program expended federal Funds tn the amount
S2,000.00 and local match in the amount oF $3,044.75 to provide for the
enhancement oF the district's writin9 program. The program ended December
1987.
In order that appropriations, expenditures and revenues ~or the 5rant may be
equal, the followin9 decrease in Appropriation Unit ZSB should be made.
ACCOUNT NUMBER
035-060-6808-6021-0308
Appropriation Unit ZSB
pESCRIPTION
Other Costs
INCREASE
(DECREASE)
$ ( 1,955.00)
035-060-6808-1101
Local Match
$ ,( 1,955.00)
June 16, 1988
ROANOKE CZTY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL ORANT
Artist in Education 87
6809
The 1987 Artist in Education program expended federal funds in the amount of
S10,450.00 and local match in the amount of $9,068.80 to provide for the
enhancement of the district's arts program. The program ended December 31,
1987.
In order that appropriations, expenditures and revenues for the grant amy be
equal, the folloaing decrease in Appropriation Unit 28C should be sade.
ACCOUNT NUHBER
035-060-6809-6021-0308
Appropriation Unit ZSC
DESCRIPTION
Other Costs
INCREASE
(DECREASE)
864.00)
035-060-6809-1101
035-060-6809-1102
Local Hatch $ ( 931.00)
Federal Orant Receipts 67.00
864.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke~ Uirsinia
REQUEST TO CLOSE SCHOOL GRANT
Impact Aid 87
6909
The 1987 Impact Aid program expended federal funda in the amount o7
$133,777.00 to provide ~or instructional coordination and materials.
program ended December $1,
The
Appropriations, expenditures and revenues ;or the grant are equal.
Appropriation Unit Z9A should be closed.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Inetructional Servicem For the Dieadvantaged
6912
The Inmtructional Servicem ~or the Diaadvantased program expended
contributiona in the amount o~ $1,§O0.DD to provide materiala ~or programm to
aid disadvantaged student=. The program ended Hatch 31, 1988.
Appropriations, e×penditurea and revenuem ~or the grant are equal.
Appropriation Unit zgB should be ¢losedo
~une 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, UirSinia
REQUEST TO CLOSE SCHOOL GRANT
Roanoke Ualley Consortium of School Divisions
6917
The Roanoke Ualley Consortium of School Divisions expended contributions in
the amount of $9,773.23 to provide for networkin$ instructional mini-grants.
The program ended January 31, 1988,
In order that appropriations, expenditures and revenues for the 9rant may be
equal, the followin9 decrease in Appropriation Unit ZgD should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6917-6045-0308
Appropriation Unit ZgD
Other Costs $ ( 226.00)
035-060-6917-1103
Contributions $ ( 226.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Uir~tnia
REGUEST TO CLOSE SCHOOL ORANT
Oovernor's School 87
6921
The 1987 Governor's School pro,ram expended state ~unds in the amount o~
$200,000.00, fees ~rom other divisions in the amount o~ $133,500.00 and local
match in the amount of $147,529.10 to provide instruction to 9i~ted high
school students ~rom the area surroundin~ and includin~ Roanoke City. The
program ended September 30, 1987.
In order that appropriations, expenditures and revenues for the 5rant may be
equal, the ~ollowin~ decrease in Appropriation Unit ZgH should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6921-6005-0309
035-060-6921-6005-0510
Supplies $ (15,649.00)
Equipment ( 3,321.00)
Appropriation Unit ZgH
18,970.00
035-060-6921-1101
035-060-6921-1103
Local Match $ 53D.O0
Fees (19,500.00)
$ (18,970.DD)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Project Discovery 87
6922
The 1987 Project Discovery prosram expended state funds in the amount of
S249,883.D0 which were passed through to Total Action Rgainst Poverty (TAP).
The program ended September 30, 1987o
In order that appropriations, expenditures and revenues For the 5rant may be
equal, the tollowin5 decrease in Appropriation Unit Z9! should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
035-060-6922-6065-0308
~ppropriation Unit zgI
Other Costs
$ ( 27,117.00)
035-060-6922-1100
State Grant Receipts
$ (27,117.00)
June 16, 1988
ROANOKE CiTY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Regional Science Fair 87
6927
The 1987 Regiona] Science Fair prosram expended contributions from other
school divisions in the amount of $2,713.25 and local match in the amount
$1,600,00 to provide for the costs of the Uirsinia Regional Science Fair,
which was hosted by Roanoke City. The program ended September 30, 1987.
In order that appropriations, expenditures and revenues for the 9rant may be
equal, the tollowin9 decrease in Appropriation Unit ZgN should be made.
ACCOUNT NUMBER
DESCRIPTION
INCREASE
(DECREASE)
452.00)
2,114.00)
2,566.00)
035-060-6927-6030-0309 Supplies
035-060-6927-6030-0402 Travel
Appropriation Unit ZgN
$
$
035-060-6927-1103
$ ( 2,566.00)
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE SCHOOL GRANT
Chess Program 87
6929
The 1987 Chess Prosram expended contributions in the amount oF $3,000.00 to
provide instructional materials and to allow needy students to participate in
area chess tournaments. The program ended September 30, 1987.
ADDropriatione~ expenditures and revenues ~or the grant are equal.
Appropriation Unit zgP should be closed.
June 16, 198~
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE 'SCHOOL GRANT
Energy Management Symtem
6952
The 1987 Energy Management System program expended federal funds in the amount
of $4,740 and local match in the amount o~ $3,160 tot the purchase ot
equipment to monitor and maintain the energy conservation effort for Fallon
Park Elementary School. The pro,ram ended May 31, 1988.
Appropriationsl expenditures and revenuea for the ~rant are equal.
Appropriation Unit Z9S should be closed.
June 16, 1988
REVISED
July 12, 1988
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29177, appropriating funds to
certain school accounts, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: sw
Enc.
pc. Mr. W. Robert Herbert, City Manager
Mr. James M. Turner, Jr., Chairman, Roanoke City School Board,
2405 Wycliffe Avenue, S. W., Roanoke, Virginia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box 13145,
Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of
the Board, P. O. Box 13105, Roanoke, Virginia 24031
Rcx:)m 456 Municipal Building 215 Q'~urch Avenue, S.W. Roanoke, Virgln~ 240q'1 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 27th day of June, 1988.
No. 29177.
AN ORDINANCE to amend and reordain certain sections of the
1988-89 General and Grant Funds Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Education
Instruction (1-2).
General Support {3i~22~~2~~
$56,056,558
42,070,234
10,936,616
Grant Fund
Appropriations
Education
Summer Youth Title IIA 1988 (4-14) .............
Flow Through 1988-89 (15-28) ...................
Child Development Clinic 1988-89 (29-33) .......
Bureau of Crippled Children 1988-89 (34-38) ....
Juvenile Detention Home 1988-89 (39-43) .......
Apprenticeship 1988-89 (44-50) .............
ABE/DIAL 1988-89 (51-63) ...................
GED Testing 1988-89 (64-65) ................
Governor's School 1988-89 (66-96) ..........
Impact Aid 198~-89 (97-104 .. ..............
$12,819,015
35,680
585,689
42,512
53,127
34,121
110,854
97,806
6,988
620,969
32,215
Revenue
Education
Summer Youth Title IIA 1988 (105) ..................
Flow Through 1988-89 (106-107) .....................
Child Development Clinic 1988-89 (108) .............
Bureau of Crippled Children 1988-89 (109) ..........
Juvenile Detention Home 1988-89 (110) ..............
Apprenticeship 1988-89 (111) .......................
ABE/DIAL 1988-89 (112-113).
GED Testing 1988-89 (114)..[[[[[[[[[[[[[[[[[[[[[[[[
Governor's School 1988-89 (115-117) .................
Impact Aid 1988-89 (118) ............................
1) Local Match
2) Tuition
3) Transfers to
Grant Fund
4) Teachers
5) TAM Student
Wages
6) Vocational Ed
Student Wages
7) Social Security
8) Health Insurance
9) Child Care
10) Transportation
of Students
11) Child Care
Transportation
12) Teacher Mileage
13) Registration
Fees
14 Allowances
15 Coordinator
16 Teachers
17 Classroom Aides
18 Social Security
19 State Retirement
20 Health Insurance
21 State Group Life
Insurance
22) Bus Aides
23) Social Security
24) Health Services
25) Srvc. Contracts
26) Travel
27) Inservice
28) Instr. Supplies
29) Educational
Coordinator
30) Social Security
31) State Retirement
32) Health. Insurance
$12,819,015'
35,680
585,689
42,512
53,127
34,121
110,854
97,806
6,988
620,969
32,215
001-060-6005-6999-0911) 188,500
035-060-6414-6040-0121) 8,567
035-060-6414-6040-0143) 2,512
(035-060-6414-6040-0161) 11,256
(035-060-6414-6040-0201) 1,677
(035-060-6414-6040-0204) 200
(035-060-6414-6040-0311) 2,098
(035-060-6414-6040-0341)
(035-060-6414-6040-0342
(035-060-6414-6040-0551
(035-060-6414-6040-0554 150
(035-060-6414-6040-0381 5,327
(035-060-6563-6453-0124 41,342
(035-060-6563-6453-0121 280,154
(035-060-6563-6453-0141) 50,183
(035-060-6563-6453-0201) 31,897
(035-060-6563-6453-0202) 56,958
(035-060-6563-6453-0204) 10,710
035-060-6563-6453-0205) 3,920
035-060-6563-6553-0142) 33,071
035-060-6563-6553-0201) 2,484
035-060-6563-6553-0311) 60,000
035-060-6563-6553-0332) 3,300
035-060-6563-6553-0554) 4,000
035-060-6563-6553-0587) 1,000
035-060-6563-6553-0614) 6,670
(035-060-6564-6554-0138) 33,763
(035-060-6564-6554-0201) 2,536
(035-060-6564-6554-0202) 5,240'
(035-060-6564-6554-0204) 630
2,903
840
150
001-060-6001-6450-0588) $(22,000)
001-060-6001-6307-0382) (166,500)
33) State Group Life
Insurance (035-060-6564-6554-0205
34) Educational
Coordinator (035-060-6565-6554-0138
35) Social Security (035-060-6565-6554-0201
36) State Retirement (035-060-6565-6554-0202
37) Health Insurance (035-060-6565-6554-0204
38) State Group Life
Insurance
39) Educational
Coordinator
40) Social Security
41) State Retirement
42) Health Insurance
43) State Group Life
Insurance
44) Coordinator
45) Social Security
46) State Retirement
47) Health Insurance
48) State Group Life
Insurance
49) Instructors
50) Travel
51) Teachers
52) Teacher Aides
53) Social Security
54) Recruiter
55) Clerical
56) Social Security
57) State Retirement
58) Health Insurance
59) State Group Life
Insurance
60 Telephone
61 Travel
62 Other Expenses
63 Supplies
64 GED Examiners
65 Social Security
66 Teachers
67 Social Security
68) State Retirement
69) Health Insurance
70) State Group Life
Insurance
71) Instructional
Local Travel
72) Field Trips
73) Textbooks
74) Administrator
75) Clerical
76) Operational
Seryice Worker
(035-060-6565-6554-0205
(035-060-6566-6454-0121)
(035-060-6566-6454-0201)
(035-060-6566-6454-0202)
(035-060-6566-6454-0204)
(035-060-6566-6454-0205)
(035-060-6733-6138-0121)
(035-060-6733-6138-0201)
(035-060-6733-6138-0202)
(035-060-6733-6138-0204)
035-060-6733-6138-0205
035-060-6733-6138-0313
035-060-6733-6138-0551
035-060-6734-6450-0121
035-060-6734-6450-0141
035-060-6734-6450-0201
035-060-6734-6550-0138
035-060-6734-6550-0151
035-060-6734-6550-020]
035-060-6734-6550-0202
035-060-6734-6550-0204
035-060-6734-6550-0205)
035-060-6734-6550-0523)
035-060-6734-6550-0551
035-060-6734-6550-0587
035-060-6734-6550-0614
035-060-6735-6550-0121
035-060-6735-6550-0201
035-060-6940-6107-0121
035-060-6940-6107-0201
035-060-6940-6107-0202
035-060-6940-6107-0204
035-060-6940-6107-0205)
035-060-6940-6107-0551
035-060-6940-6107-0583
035-060-6940-6107-0613
035-060-6940-6307-0114
035-060-6940-6307-0151
035-060-6940-6307-0192
343
42,317
3,178
6,568
630
434
27,000
2,028
4,190
630
273
40,296
7,142
6,254
630
413
54,797
1,322
50,028
6,600
4,253
825
14,400
1,144
2,096
630
151
1,560
625
289
15,205
6,500
488
329,758
24,765
49,263
5,670
3,327
420
2,250
4,000
49,336
15,055
10,516
Social Security (035-060-6940-6307-0201
State Retirement (035-060-6940-6307-0202
City Retirement (035-060-6940-6307-0203
Health Insurance (035-060-6940-6307-0204
77
78)
79)
8O)
81) State Group Life
Insurance
82) Contracted
Maintenance
83) Printing
84) Purchased Srvcs.
85) Tuition
86) Admin. Local
Travel
87) Conference Trvl.
88) Evaluation Costs
89) Inservice
90) Repair of Equip.
91) Library Books
92) Instr. Supplies
93) Replacement of
Student
94) Utilities
95) Telephone
96) Other Operational
Costs
(035-060-6940-6307-0205
(035-060-6940-6307-0332)
(035-060-6940-6307-0351)
(035-060-6940-6307-0381)
(035-060-6940-6307-0382)
035-060-6940-6307-0551)
035-060-6940-6307-0554)
035-060-6940-6307-0584)
035-060-6940-6307-0587)
1035-060-6940-6307-0608)
035-060-6940-6307-0613)
035-060-6940-6307-0614)
035-060-6940-6307-0802)
035-060-6940-6681-0511)
035-060-6940-6681-0523)
035-060-6940-6681-0608
97) Coordinator,
Grants and
Research
98) Social Security
99) State Retirement
100) Health Insurance
101) State Group Life
Insurance
102) Travel
103) Supplies
104) Publications
105) Federal Grant
Receipts
106) State Grant
Receipts
107) Federal Grant
Receipts
108) State Grant
Receipts
109 State Grant
Receipts
110 State Grant
Receipts
111 State Grant
Receipts
112 Local Match
113 F~deral Grant
Receipts
'114 Fees
035-060-6941-6665-0138
035-060-6941-6665-0201
035-060-6941-6665-0202
035-060-6941-6665-0204
035-060-6941-6665-0205)
035-060-6941-6665-0554)
035-060-6941-6665-0601)
035-060-6941-6665-0613)
035-060-6414-1102
035-060-6563-1100
035-060-6563-1102
(035-060-6564-1100
(035-060-6565-1100
(035-060-6566-1100
(035-060-6733-1100)
(035-060-6734-1101)
(035-060-6734-1102)
(035-060-6735-1103)
5,628
9,993
1,420
1,890
756
4,000
1,020
8,750
7,450
50O
1,800
1,600
1,500
4,350
1,000
37,286
1,813
14,226
6,228
15,399
24,110
1,797
3,714
630
242
1,000
522
200
35,680
130,625
455,064
42,512
53,127
34,121
110,854
22,000
75,806
6,988
115) State Grant
Receipts (035-060-6940-1100) $ 250,969
116) Local Match (035-060-6940-1101) 166,500
117) Fees from Other
Divisions (035-060-6940-1103) 203,500
118) Federal Grant
Receipts (035-060-6941-1102) 32,215
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
June 27, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriation of Funds For The School Board
The
requests that
of the grants
tuition.
and the
$166,500.
attached correspondence
City Council appropriate
are funded with 100% federal or
The ABE DIAL grant requires a local
Governor's School grant requires a
Funding for the local match amounts is
Instruction category of the FY89 Education portion of
from the School Board
ten School grants. Eight
state funding or
match of $22,000,
local match of
available in the
the General
Fund in the following accounts:
® Matching Funds
· Tuition
recommend that
School Board.
(001-060-6001-6450-0588) $ 22,000
(001-060-6001-6307-0382) 166,500
you concur with this request of the
JMS/kp
' ~' II~l~ Edwin R, Feinour, Chairman
UJilliam White, Sr., Vice Chairman
Donald Bari~ol
Roanoke
City School Board
Sallye T. Coleman
LaVeme B. Dillon
David K, Lisk
P.O BOX 13105, Roanoke, Virginia 24031 · 703-981-2381
June 17, 1988
James M. Turner, Jr.
Frank P. Toi;a, Superintendent
flichard L Kelley, Clerk of the 13oard
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of June 16,
1988, the School Board respectfully requests City Council to appropriate
$217,140.00 in capital funds. The funds will be used to meet the safety
requirements of the Virginia Public Building Safety Improvements Act as it
applies to school buildings.
The Board further requests City Council to appropriate funds to the
following school accounts:
Grant No. 6414-
Grant No. 6563-
Grant No. 6564-
Grant No. 6565-
Grant No. 6566-
$35,680.00 for the 1988 Summer Youth Title lI-A
program to provide teenage mothers specialized
training in marketable occupations, and also provide
vocational training for vocational trades students
during the summer months. The program is one
hundred percent reimbursed by federal funds.
$585,689.00 for the 1988-89 Flow Through program to
provide aid for the education and guidance of handi-
capped students. The program is one hundred
percent reimbursed by state and federal funds.
$42,512.00 for the Child Development Clinic program
to provide funds for the salary and expenses of the
educational coordinator at the clinic. The program
is one hundred reimbursed by state funds.
$53,127.00 for the Bureau of Crippled Children
program to provide funds for the salary and
expenses of the educational coordinator at the
bureau. The program is one hundred percent
reimbursed by state funds.
$34,121.00 for the Juvenile Detention Home program
to provide funds for the salary and expenses of the
educational coordinator at the home. The program is
one hundred percent reimbursed by state funds.
Excellence in Education
Members of Council
Page 2
June 17, 1988
rg
CC:
Grant No. 6733-
Grant No. 6734-
Grant No. 6735-
Grant No. 6940-
Grant No. 6941-
$110,854.00 for the 1988-89 Apprenticeship program
to provide on-the-job and classroom vocational
instruction for students in the apprenticeship
program. The program is one hundred percent
reimbursed by state funds.
$97,806.00 for the ABE/DIAL program to provide
funds for adult basic education for persons who have
not completed high school and for the instruction of
adults, using recorded tapes accessed by telephone.
The program is reimbursed in the amount of $75,806
by federal funds with local match in the amount of
$22,000.
$6,988.00 for the GED Testing program to provide
instructors for the administration of the GED
examinations. The source of funds will be student
fees.
$620,969.00 for the 1988-89 Governor's School pro-
gram to provide science instruction to gifted high
school students from Roanoke City and six other
school divisions. The program will be supported by
state funds and tuition collected from the school
divisions which enroll students at the school.
$32,215.00 for the Impact Aid program to provide
funds for the continuing employment of the Coordi-
nator of Grants and Research. The program is one
hundred percent reimbursed by federal funds.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
Mr
Dr
Mr
Mr
Mr
Mr
Mr
Edwin R. Feinour
Frank P. Tota
William L. Murray, Jr.
Kenneth F. Mundy, Jr.
W. Robert Herbert
Wilburn C. Dibling
Joel M. Schlanger (with accounting details)
ROANOKE CITY' SCHOOL BOARD
Roanoke, Uirginia
APPROPRIATION REQUEST
1988 Capital Bond Issue
Buildin9 Safety
008-0&0-6063-6788-0822
O08-060-6063-&896-D851
Appropriation Unit ZMM
Fixtures
Alterations to Buildings
$ 24,340.00
192,800.00
$ ~17,140.OO
The above appropriation represents the second request For proceeds From the
anticipated 1988 Capital Bond Issue. As part of the requirements of the
Uirginia Public Building Safety Improvements Act, emergency exit signs and
lighting mill be installed in all schools buildings and safety equipment will
be installed in school cafeterias. A balance oF $88,954 of anticipated
proceeds of the 1988 Capital Bond Issue remains as unappropriated funds
allocated for buildin~ safety improvements.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Summer Youth Title II-A 1988
6414
035-060-6414-6040-0121
035-060-6414-6040-0143
035-060-6414-6040-0161
035-060-6414-6040-0201
035-060-6414-6040-0204
035-060-6414-6040-0311
035-060-6414-6040-0341
035-060-6414-6040-0342
035-060-6414-6040-0551
035-060-6414-6040-0554
035-060-6414-6040-0381
Appropriation Unit Z4F
Teachers $ 8,567.00
TAM Student Wages 2,512.00
Uoc Ed Student Wages 11,256.00
Social Securit~ 1,677.00
Health Insurance 200.00
Child Care 2,098.00
Transportation o{ Students 2,903.00
Chi]d Care Transportation 840.00
Teacher Mileage 150.00
Registration Fees 150.00
Allowances 5,327.00
$ 35,680.00
035-060-6414-11D2
Federal Grant Receipts
$ .3§,680.00
The 1988 Summer Youth Title II-A progr, am will provide teenage mothers
specialized trainin~ in marketable oCCuDations during their Continued high
school enrollment and will provide them with su{{icient support in order to
encourate their continuation and completion o{ high school. The program will
also provide vocational trainin~ {or vocational trades students durin~ the
summer months. The proDram is reimbursed one hundred percent by {ederal Funds
and will end September 30, 1988.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Uirginia
APPROPRIATION REQUEST
Flow Through 1988-89
6563
035-060-6563-6453-0124
035-060-6563-6453-0121
035-060-6563-6453-0141
035-060-6563-6453-0201
035-060-6563-6453-0202
035-606-6563-6453-0204
035-060-6563-6453-0205
035-060-6563-6553-0142
035-060-6563-6553-0201
035-060-6563-6553-0311
035-060-6563-6553-0332
035-060-6563-6553-0554
035-060-6563-6553-0587
035-060-6563-6553-0614
Appropriation Unit Z53
035-060-6563-1100
035-060-6563-1102
Coordinator
Teachers
Claasroom Aides
Social Security
State Retirement
Health Insurance
State Group Li~e Insurance
Bus Aides
Social Security
Health Services
Service Contracts
Travel
Inservice
Instructional Supplies
State Grant Receipts
Federal Grant Receipts
41,342.00
280,154.00
50,183.00
31,897.00
56,958.00
10,710.00
3,920.00
33,071.00
2,484.00
60,000.00
3,300.00
4,000.00
1,000.00
6,670.00
$ 585,689.00
$ 130,625.00
455,064.00
$ ~85,689.00
The 1988-89 Flow Through program will provide aid CDr the education and
guidance o¢ handicapped students. One hundred percent o{ expenditures will be
reimbursed by state and Cederal ¢unds. The program will end June 30, 1989.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
,APPROPRIATION REQUEST
Child Development Clinic 88-89
&564
015-060-6564-6554-0118
015-060-6564-&554-0201
015-060-6564-6554-0Z02
0]5-060-6564-6554-0204
0]5-060-6564-6554-0205
Appropriation Unit ZS~
035-060-6564-~00
Educational Coordinator
Social Security
State Retirement
Health Insurance
State Group Li~e Insurance
State Grant Receipts
S 33,763.00
2,536.00
5,240.00
630.00
343.00
42,512.00
$ 42,512.00
The Child Development Clinic program provides ~unds ¢or the salary and
expenses o¢ the educational Coordinator at the clinic. One hundred percent o~
expenses are reimbursed by state Cunds. The prosram will operate July 1, 1988
through June 30, 1989.
~une 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virsinia
APPROPRIATION REQUEST
Bureau of Crippled Children 88-89
6565
035-060-6565-6554-0138
035-060-6565-6554-0201
035-060-6565-6554-0202
035-060-6565-6554-0204
035-060-6565-6554-0205
Appropriation Unit Z55
035-060-6565-1100
Educational Coordinator
Social Security
State Retirement
Health Insurance
State Oroup LiCe Insurance
State Grant Receipts
42,317.00
3,178.00
8,568.00
630.00
434.00
$ ,53,127.00
$ ~3,127.00
The Bureau of Crippled Children prosram provides Cunds for the salary and
expenses o~ the educational Coordinator at the bureau. One hundred percent o~
expenses are reimbursed by state ~unds. The program will operate'July 1, 1988
through June 30, 1989.
June 16, 1988
ROANOKE CITY~ SCHOOL BOARD
Roanoke, Virginia
~PPROPRIATION REQUEST
Juvenile Detention Home 88-89
6566
035-060-6566-6454-0121
035-060-6566-6454-0201
035-060-6566-6454-0202
035-060-6566-6454-0204
035-060-6566-6454-0205
Appropriation Unit Z56
035-060-6566-1100
Educational Coordinator
Social Security
State Retirement
Health Insurance
State Group LiFe Insurance
State Grant Receipts
27,000.00
2,028.00
4,190.00
630.00
.. 273.00
$ 34,121.00
$ ~4,121.00
The Juvenile Detention Home prosram provides Funds For the salary and expenses
oF the educational Coordinator at the home. One hundred percent oF expenses
are reimbursed by state ~unds. The prosram will operate July 1, 1988 throush
June 30, 1989.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, ~ir$inia
,~PPROPRIATION REQUEST
Apprenticeship 1988-89
6733
035-060-6733-6138-0121
035-060-6733-6138-0201
035-060-6733-6138-0202
035-060-6733-6138-0204
035-060-6733-6138-0205
035-060-6733-6138-0313
035-060-6733-6138-0551
Appropriation Unit Z7Q
035-060-6733-1100
Coordinator $ 40,296.00
Social Security 7,142.00
State Retirement 6,254.00
Health Insurance 630.00
State Oroup Life Insurance 413.00
Instructors 54,797.00
Travel
State Grant Receipts
$ ~1o,854.oo
$ 110,854,00
The 1988-89 Apprenticeship program will provide on-the-job and classroom
vocational instruction for students in the Spprenticeship program. One
hundred percent of expenditures will be reimbursed by state funds. The
program will end June 30, 1989.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
ABE/DIAL 88-89
6734
035-060-6734-6450-0121
035-060-6734-6450-0141
035-060-6734-6450-0201
035-060-6734-6550-0138
035-060-6734-6550-0151
035-060-6734-6550-0201
035-060-6734-6550-0202
035-060-6734-6550-0204
035-060-6734-6550-0205
035-060-6734-6550-0523
035-060-6734-6550-0551
035-060-6734-6550-05B7
035-060-6734-6550-0614
Appropriation Unit Z7R
Teachers
Teacher Aides
Social Security
Recruiter
Clerical
Social Security
State Retirement
Health Insurance
State Group Lite Insurance
Telephone
Travel
Other Expenses
Supplies
S 50,028.00
6,600.00
4,253.00
825.00
14,400.00
1,144.00
2,096.00
630.00
151.00
1,560.DD
625.00
289.00
15,205.00
$ 97,806.00
035-060-6734-1101
035-060-6734-1102
Local Match
Federal Grant Receipts
S 22,000.00
75,806.00
$ 97,806.00
The ABE/DIAL pro,ram will provide Funds For adult basic education For persons
who have not completed high school and For the instruction of adults, usin9
recorded tapes accessed by telephone. The pro~ram will be reimbursed by
Federal Funds in the amount of $75,806. Local match in the amount of $22,000
is allocated Prom account 001-060-6001-8450-0588. The pro~ram will operate
Prom July 1, 1988 through June 30, 1989.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Uirginia
APPROPRIATION REQUEST
GED Testing 1988-89
6735
035-060-6735-6550-0121
035-060-6735-6550-020]
Appropriation Unit Z?S
GED Examiners
Social Security
$ 6,500.00
~88.D0
$ 6,988.00
035-060-6735-1103
Fees
$ 6,988.00
The OEO Testing program will provide instructors for the administration ot the
GED examinations. The source of funds will be student tees. The program
operate July 1, 1988 through June 30, 1989.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Governor's School 1988-89
6940
035-060-6940-6107-0121
035-060-6940-6107-0201
035-060-6940-6107-0202
035-060-6940-6107-0204
035-060-6940-6107-0205
035-060-6940-6107-0551
035-060-6940-6107-0583
035-060-6940-6107-0613
035-060-6940-6307-0114
035-060-6940-6307-0151
035-060-6940-6307-0192
035-060-6940-6307-0201
035-060-6940-6307-0202
035-060-6940-6307-0203
035-060-6940-6307-0204
035-060-6940-6307-0205
035-060-6940-6307-0332
035-060-6940-6307-0351
035-060-6940-6307-0381
035-060-6940-6307-0382
035-060-6940-6307-0551
035-060-6940-6307-0554
035-060-6940-6307-0584
035-060-6940-6307-0587
035-060-6940-6307-060S
035-060-6940-6307-0613
035-060-6940-6307-0614
035-060-6940-6307-0802
035-060-6940-6681-0511
035-060-6940-6681-0523
035-060-6940-6681-0608
Appropriation Unit
Teachers
Social Security
State Retirement
Health Insurance
State Group Lite Insurance
Instructional Local Travel
Field Trips
Textbooks
Administrator
Clerical
Operational Service Worker
Social Security
State Retirement
City Retirement
Health Insurance
State Group Life Insurance
Contracted Maintenance
Printtn9
Purchased Services
Tuition
Administrative Local Travel
Conference Travel
Evaluation Costs
Inservice
Repair of Equipment
Library Books
Instructional Supplies
Replacement of Equipment
Utilities
Telephone
Other Operational Costs
$ 329,758.00
24,765.00
49,263.00
5,670.00
3,327.00
420.00
2,250.00
4,000.00
49,336.00
15,055.00
10,516.00
5,628.00
9,993.00
1,420.00
1,890.00
756.00
4,000.00
1,020.00
8,750.00
7,450.00
500.00
1,800.00
1,600.00
1,500.00
4,350.00
1,O00.OO
37,286.00
1,813.00
14,226.00
6,228.00
15,399.00
$ 620,969.00
035-060-6940-1100
035-060-6940-1101
035-060-6940-1103
State Grant Receipts
Local Match
Fees from Other Divisions
250,969.00
166,500.00
203,500.00
620,969.00
June 16, 1988
Governor's S~hool 1988-89
6940
The 1988-$9 Governor's School program will provide science instruction to
~iFted high school students From the area surrounding and includin~ Roanoke
City. The pro~ram will be supported by state Funds and tuition collected From
the school divisions which enroll students at the school. Tuition From the
Roanoke City Schools will be transferred From account 001-060-6001-6307-0382.
The protram will end June 30, 1959.
June 16, 1988
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
ImpaCt Rid 88-89
6941
035-060-6941-6665-0138
035-060-6941-6665-0201
035-060-6941-6665-0202
035-060-6941-6665-0204
035-060-6941-6665-0205
035-060-6941-6665-0554
035-060-6941-6665-0601
035-060-6941-6665-0613
Appropriation Unit Z92
Coordinator, Grants & Research
Social Security
State Retirement
Health Insurance
State Group Lite Insurance
Travel
Supplies
Publications
23,928.00
1,797.0Q
3,714.00
630.00
242.00
1,000.00
522.00
200.00
32,215.00
035-060-6941-1102
Federal Grant Receipts
$ 32,215.00
The Impact Aid proSram provides ~unds tot the continuing employment ot the
Coordinator ot Grants and Research. One hundred percent ot expenditures will
be reimbursed by federal ~unds. The pCogram will operate July 1, 1988 through
June 30, 1989.
June 16, 1988
Office of ~e City Cler~
June 29, 1988
File #184
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29178, establishing the
rate of reimbursement per mile to be paid to officers and
employees of the City for use of privately owned personal motor
vehicles on City business, effective July 1, 1988, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 27, 1988.
Sincerely,~,,,,,~, ~ ~'
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
pC: ~ro
Mr.
Ms.
Mr.
Mr.
W. Alvin Hudson, City Sheriff
Donald S. Caldwell, Cow~onwealth's Attorney
Patsy Testerman, Clerk of the Circuit Court
Gordon E. Peters, City Treasurer
Jerome S. Howard, Jr., Commissioner of Revenue
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William L. Brogan, Municipal Auditor
Mr. Von W. Moody, II~, Director of Real Estate Valuation
~r. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director.of Utilities and Operations
Mr. James D. Ritchie, Director of Human Resources
Mr.' George C. Snead, Jr., Director of Administration
Public Safety
and
Room 456. Municipal Building 215 Church Avenue, S.W. Roanoke, Virgtnla 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988.
No. 29178.
A RESOLUTION establishing the rate of reimbursement per mile
to be paid to officers and employees of the City for use of pri-
vately owned personal motor vehicles on City business; and pro-
viding for an effective date.
WHEREAS, the City Council is required by ~2-35, Code of the
City of Roanoke (1979), as amended, to establish, from time to
time, a rate of reimbursement per mile to be paid to officers and
employees of the City for the use of privately owned personal
motor vehicles on City business;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. On and after July 1, 1988, the rate of reimbursement per
mile to be paid to officers and employees of the City for the use
of privately owned personal motor vehicles on City business is
hereby established at the rate of twenty-two and one-half cents
($0.225) per mile for the first 15,000 miles of such travel in
each fiscal year and eleven cents ($0.11) per mile for each addi-
tional mile over 15,000 miles in such fiscal year.
2. This resolution shall be in full force and effect on and
after July 1, 1988.
ATTEST:
City Clerk.
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Subject: Automobile Mileage Reimbursement
Dear Members of City Council:
I. Background:
Mileage reimbursement at the rate of .21¢ per mile for the first
15,000 miles and .110¢ per mile for additional travel per fiscal year
has been made to City employees utilizing their personal automobiles
in the performance of City business. This rate was established on
September 25, 1986.
Mileage reimbursement rates paid by the Commonwealth have been
increased by action of the 1988 General Assembly establishing the
following rates:
1. .225¢ per mile for the first 15,000 miles.
2. .110¢ per mile for additional miles of such use in a fiscal year.
Effective date is July 1, 1988, relative to mileage reimbursement.
Internal Revenue Service permitted the same mileage rates to be uti-
lized in determining deductible costs for business use of personal
cars for calendar year 1987.
II. Current Situation:
City Council Resolution No. 28360, adopted September 25, 1986, needs
to be amended at this time in order to permit the new reimbursement
rates to be paid.
Honorable Mayor and Members of City Council
Page 2
III. Issues.*
Equity of reimbursement - Costs for owning and operating an automobile
have been recently determined to be between 20¢ and 35¢ per mile,
depending upon the cost of the automobile and the annual mileage dri-
ven. The Internal Revenue Service allowable mileage cost and the new
State reimbursement rate of .225¢ per mile for the first 15,000 miles
and .110¢ per mile thereafter, on a fiscal year basis, appear to be an
equitable rate for reimbursement based on the average of the variable
costs of automobile ownership and operation.
B. Legal - Compliance with State Code.
C. Cost
IV. Alternatives:
Establish increased mileage reimbursement rate at .225¢ per mile for
the first 15,000 miles, .110¢ per mile for all additional miles in the
fiscal year, effective upon passage of City Council, for all City
employees authorized to receive mileage reimbursement for business use
of their personal automobile.
Equity of Reimbursement - This alternative would provide an
equitable rate of reimbursement for business use of personal auto-
mobiles.
Legal - This alternative would comply with the Code of Virginia
with respect to those employees to whom the State makes mileage
reimbursement payments. This alternative will also permit the
City to receive reimbursement from the State in those instances
where the City makes the mileage reimbursement payment and that
cost is shared by the State.
3. Cost:
Fiscal Year 1988=89 - Sufficient funds are available in the
Fiscal Year 1988-89 budget to pay the higher reimbursement
rate.
Honorable Mayor and Members of City Council
Page 3
B. Do not establish an increased mileage reimbursement rate.
Equity of Reimbursement - for business use of personal automobiles
would not exist. The cost to the individual utilizing their per-
sonal automobile for business would be significantly higher than
the amount being reimbursed by the City.
Legal - The City would not be complying with the Code of Virginia
with respect to mileage reimbursements required to be made to cer-
tain City employees (courts, election officers, probation offi-
cers, social service workers~ etc.).
Cost - This would not be an issue.
V. Recommendation-.
It is recommended that City Council concur in Alternative "A" and adopt
the appropriate resolution which:
A. Establishes the increased mileage reimbursement rates; and
B. Establishes an effective date of July 1, 1988.
W RH:DHD:mds
cc: City Attorney
Director of Finance
Respectfully submitted~
W. Robert Herbert
City Manager
Office of the City Clerk
June 29, 1988
File #60-123-121
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29179, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, providing for the appropriation of $201,133.00,
in connection with the hiring of eight additional Deputy Sheriffs
and one Sergeant Deputy Sheriff, to provide additional jail staff
positions, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 27, 1988.
f~'~ ~'Sincerely' ~_
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc: Mr.
W. Robert Herbert, City Manager
Mr. W. Alvin Hudson, City Sheriff
Mr. George Co Snead, Jr., Director of Administration and
Public Safety
Air. Earl B. Reynolds, Jr., Acting Manager, Personnel
Management
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Z;{ THE COUNC%% OF THE SZ'£Y O? ROANOKE,
The 27th day of June, 198g.
No. 29179.
AN ORDINANCE to amend and reordain
1988-89 General Fund Appropriations,
certain sections of the
and providin9 for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the 'City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1988-89 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Jail 1-5) ..........................................
Revenue
Grants-in-Aid Commonwealth
Other Categorical Aid (6) ...........................
1) Salaries
2) VSRS Retirement
3) FICA
4) Hosp. Insurance
5) Life Insurance
6) City Jail
001-024-3310-1002) $ 157,645
001-024-3310-1110) 21,613
001-024-3310-1120) 11,839
001-024-3310-1125) 8,424
001-024-3310-1130) 1,612
001-020-1234-0651) 201,133
$23,150,901
3,738,906
$49,259,124
12,175,804
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
existing, this
ATTEST:
City Clerk.
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Subject:
Additional Jail Staffing
Dear Members of City Council:
I. Back~round:
The new Roanoke City Jail facility was completed and occupied in
June, 1979, with a rated inmate capacity of 163, with 209 beds
available. Jail staffing level was a total of 7~7 personnel.
Addition to the Roanoke City Jail facility, completed in February,
1987, increased the rated inmate capacity of the facility to 236,
with an additional 100 beds, for a total of 309 beds available.
Inmate population has increased from 162 (June, 1979) to almost 300
inmates at times on weekends. The average daily population for
Fiscal Year 1986-87 was 244. The average daily population for the
first 11 months of Fiscal Year 1987-88 was 253.
Jail personnel staffin~ level was set at 7~7 positions when the
facility was occupied in June, 1979. This level presently totals 9_~2
positions, an increase of only 1_~5 positions.
mo
Staffin8 studies for Jail personnel were conducted in 1987 by
members of the Department of Corrections, Adult Community
Facilities, Roanoke Sheriff's Department and the Department of
Criminal Justice Services. These studies indicated a need for
additional jail staffing ranging from 1~5 to 3_~2 positions.
Fo
A request for twenty-six (26) additional staff positions was made by
the City Sheriff to the State Compensation Board for funding in
Fiscal Year 1987-88. This request was not approved in the July 1,
1987, budget package and a notice of appeal was filed with the Board
on July 2, 1987.
Eleven (11) staffin8 positions were approved by the State
Compensation Board on August 12, 1987, with the promise of granting
additional positions in Fiscal Year 1988-89, as a result of the City
Sheriff's appeal.
II. Current Situation:
Honorable Mayor and Members of City Council
Page 2
mo
A request for ten (10) additional staff positions was made by the
City Sheriff to the State Compensation Board for funding in Fiscal
Year 1988-89. This request was made for nine (9) Deputy Sheriff
positions and one (1) Sergeant Deputy Sheriff position.
Nine (9) Deputy Sheriff positions were approved by the State
Compensation Board on Oune 14, 1988.
III. Issues in order of importance are:
A. Adequate jail staffing.
B. Cost.
C. Funding.
IV. Alternatives:
City Council approve eight (8~ additional Deputy Sheriff positions
and one (1) Sergeant Deputy Sheriff position as requested by the
City Sheriff.
1. Adequate Jail and supervisory staffing would be provided.
2o
Cost - Cost of providing salaries and fringes for these nine
(9) positions will be Sp(]] ~lqq for Fiscal Year 1988-89.
Funding for these positions would be approximately 100 per cent
reimbursed by the State.
City Council not approve the nine ~9} additional Roanoke City Jail
staff positions as requested by the City Sheriff and as provided by
the State Compensation Board.
Adequate Jail staffing would not be met in providing desired
security of inmates and desired supervision of jail personnel
within the Roanoke City Jail facility.
2. Cost would not be an issue.
Funding of staff positions for the Roanoke City Jail would be
in jeopardy if not filled because of large number of requests
for positions by Sheriffs across the State and the few
positions which had been provided by the General Assembly.
V. Recommendations:
City Council concur in Alternative "A", thereby approving the hiring
of nine (9) additional Jail staff positions - eight (8) Deputy
Sheriffs and one (1) Sergeant Deputy Sheriff.
B. Appropriate $ 20]iq]~.00 to the following accounts:
1. Salaries 001-024-3310-1002
2. VSRS (Retirement) 001-024-3310-1110
Honorable Mayor and Members of City Council
Page 3
3. FICA
4. BC/BS
5. Life Insurance
001-024-3310-1120
001-024-3310-1125
001-024-3310-1130
$ 8,422
Total $201,133
Increase the Revenue estimate for the City Jail by $201,133.
Respectfully submitted,
W. Robert Herbert
City Manager
Office of the City Clerk
June 29, 1988
File #237
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29180, authorizing the City
Manager to execute a letter of intent in support of the Roanoke
River Flood Reduction Project, upon certain terms and conditions,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 27, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc:
Colonel Paul W. Woodbury, Department of the Arr.., Wilmington
District Corps of Engineers, P. 0. Box 1890, Wilmington,
North Carolina 28402-1890
Mr. Jaman Vithalani, Department of the Arrrry, Wilmington
District Corps of Engineers, P. 0. Box 1890, Wilmington,
North Carolina 2~402-1890
Mr. Kit ~o Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Members, Flood Plain Committee
Room 456 Municipal Building 215 O~urch Avenue, S.W. Roanol~e, Virginia 240t I (703) 98'1-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
Ihe 27th day of dune, 1988.
No~ 29180.
A RESOLUTION authorizing the City Manager to execute a letter
of intent in support of the Roanoke River Flood Reduction Pro-
ject, upon certain terms and conditions.
BE IT RESOLVED by tile Council of the City of Roanoke that the
City Manager is authorized to execute on behalf of the City a
letter of intent, in form approved by the City Attorney, in sup-
port of the Roanoke River Flood Reduction Project, with the exe-
cution of a local cooperation agreement to be dependent upon
passage of an appropriate bond referendum and resolution of
financial decisions facing the City as more particularly set
forth in the report to this Council dated June 27, 1988.
ATTEST:
City Clerk.
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Updated Letter of Intent - Roanoke River
Flood Reduction Project
I. Back~round:
A. Feasibility for flood reduction of the Roanoke River has been
considered by the Corps of Engineers and the City since 1969.
B. Project history includes:
1. 1970's - Montgomery County Dams were rejected for lack
of suitable sites with local government sponsor.
2o
1982 - Joint local government sponsorship of a channel
widening project was proposed by the Corps of Engineers.
Roanoke City's pro-rata share was estimated at
$4,600,000. Roanoke City was the only valley jurisdic-
tion submitting a non-binding Letter of Intent to spon-
sor a project.
o
1984 - Reduced flood reduction project within Roanoke
City was outlined by the Corps of Engineers in an
Environmental Impact Statement and Feasibility Report.
Roanoke City tentatively agreed to local sponsorship of
the project in a second non-binding Letter of Intent.
Local non-federal cost: $7~211~000. Benefit to Cost
Ratio: 1.4 to 1.
November 25~ 1985 - Non-binding Letter of Intent
authorized by Council for an estimated local non-federal
cost of $7,900~000.
July 14~ 1986 - Changes in federal regulations and sub-
sequent interpretations caused local cost increase to
$9~000~000. Work outlined in 1984 report at Sewage
Treatment Plant, Roanoke Memorial Hospital and
recreation bridges no longer qualifies for federal par-
ticipation. Council expressed concern with increasing
project cost and diminished project scope by letter to
the Corps of Engineers.
Page 2
March 7, 1988 - Non-binding Letter of Intent authorized
by Council for a project with a total project cost of
$24~500~000 and a local non-federal cost of $8~160~000.
Local cost would actually exceed ~9~000~000 once
recreation and low water bridges were funded. The
Letter of Intent also stipulated that the City's support
for the project is subject to approval of the citizens
during a November 1988 bond referendum.
II. Current Situation:
Ao
Updated Letter of Intent has been requested for a project
having a total estimate of ~31~010~000 and a local non-
federal estimate of $14~490~250. The non-federal cost is
expected to approximate ~17~000~000 by including cost of
recreation bridges and low water bridges. Benefit to Cost
Ratio: approximately 1.15 to 1.
B. General Design Memorandum cannot be published until revised
Letter of Intent is forwarded to Corps of Engineers.
C. Bond referendum will have to be delayed until May 1989 to
allow for citizen review of General Design Memorandum.
III. Issues:
A. Continued Project Support
B. Local Funding
C. Flood Damage Mitigation
IV. Alternatives:
A. Council authorize a non-binding Letter of Intent in support
of the full Roanoke River Flood Reduction Program.
1. Continued project support will be provided.
2. Local funding will result from future decisions by City
Council and the citizens.
3. Flood damage mitigation will be evaluated along with
other needs facing the City.
Page 3
WRH/JAP/mm
Attachment
CC:
Bo
Council rescind previous non-bindin~ Letters of Intent by not
authorizing an updated Letter of Intent in support of the
Roanoke River Flood Reduction Project.
Continued pro~ect support will be withdrawn in favor of
locally initiated projects or programs yet to be fully
identified or developed.
2. Local fundin~ will be shifted to other needs.
3. Flood damage mitigation will either be lost or will be
derived from wholly local alternatives.
Recommendation: Council authorize a non-bindin~ Letter of Intent
in support of the Roanoke River Flood Reduction Project with an
estimated total cost of $31~010~000 and a local non-federal cost
for qualified project elements of $14,490~250. Support is subject
to a review of the General Design Memorandum and approval of a
Bond Referendum.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Works
City Engineer
Members, Flood Plain Committee
Colonel Paul W. Woodbury, Corps of Engineers
Mr. Jaman Vithalani, Corps of Engineers
June 28, 1988
Colonel Paul W. Woodbury
Department of the Army
Wilmington District, Corps of Engineers
P. O. Box 1890
Wilmington, North Carolina 28404-1890
Dear Colonel Woodbury:
The City of Roanoke supports the construction of the Roanoke River Flood
Reduction Project at an estimated project cost of $31~010~000, including
$14~490~250 non-federal share. The City is willing to sign a mutually accep-
table Local Cooperative Agreement (LCA) and agrees in principal to the basic
concept of the LCA at this stage of the negotiation. The City, as sponsor of
the project, will have full legal authority upon authorization by Roanoke City
Council to enter into an agreement with the United States Government and will
sign a mutually acceptable LCA after the project is budgeted for construction by
the Corps of Engineers.
The City's support and intent to sponsor this project subject to approval of
our citizens during a bond referendum on the project. Execution of the LCA is
subject to agreement as to its specific terms and future decision by the City on
a variety of financial issues.
Sincerely,
WRH/JAP/mm
W. Robert Herbert
City Manager
cc:
Mayor and Members, Roanoke City Council
Chairman and Members, Flood Plain Committee
City Attorney
Director of Finance
Director of Utilities and Operations
Director of Public Works
Director of Administration and Public Safety
City Engineer
Mr. Jamal Vithalani, Corps of Engineers
Office of the City Clerk
June 29, 1988
File #237
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29182, authorizing execution
of a contract with Lardner/Klein to provide engineering, archi-
tectural, and landscape architectural services in connection with
the Roanoke River Flood Reduction Project, in an amount not to
exceed $60,000.00, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
EHeo
pc:
Ms. Elisabeth Lardner, Lardner/Klein Landscape
1426 Dairy Road, Charlottesville, Virginia 22903
Colonel Paul W. Woodbury, Department of the Army,
District Corps of Engineers, P. 0. Box 1890,
North Carolina 28402-1890
Mr. Jaman Vithalani, Department of the Army,
District Corps of Engineers, P. 0. Box 1890,
North Carolina 28402-1890
Mr. Wilburn C. Dibling, Jr., City Attorney
htr. Kit ~. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Members, Flood Plain Corr~ittee
Architects,
Wilmington
Wilmington,
Wilmington
Wilmington,
Room456 MunlclpalBuildlng 215 a'~urch Avenue, S.W, Roclnoke, V~rg~nta24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 27th day of June, 1988.
No. 29182~
VIRGINIA,
AN ORDINANCE authorizing the execution of a contract with
Lardner/Klein to provide engineering, architectural, and landscape
architectural services in connection with the Roanoke River Flood
Reduction Project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City
Clerk are hereby authorized, for and on behalf of the City, to exe-
cute and attest, respectively, an agreement with Lardner/Klein to
provide engineering, architectural and landscape architectural ser-
vices in connection with the Roanoke River Flood Reduction Project,
as more particularly set forth in the June 27, 1988, report of the
City Manager to this Council.
2. The contract authorized by this ordinance shall be in an
amount not to exceed $60,000.00.
3. The form of the contract with such firm shall be approved
by the City Attorney.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City C~e~
June 29, 1988
File #60-237
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29181, amending and reor-
daining certain sections of the 1988-89 Capital Fund
Appropriations, providing for the appropriation of $66,000.00 to
the Roanoke River Corridor Plan, in connection with award of a
Landscape Architect/Engineering Services contract, with a cost
ceiling, to Lardner/Klein for the Roanoke River Flood Reduction
Project Landscape, Environmental and Recreation Plan, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 27, 1988.
Sincerely,
Mary F. Darker, CMC
City Clerk
MFP: ra
Enc.
pc:
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. Charles M. ~uffine, City Engineer
Members, Flood Plain Committee
Room 456 Municipal Building 215 Church A~,~"lue, S.W. Roanc~4e, Virginia 240t I (703) 981-254"1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 27th day of June, 1988.
No. 29181.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Other Infrastructures
Roanoke River Corridor Plan
Fund Balance
Fund Balance - Unappropriated (2) ....................
1) Appr. from General
Revenue (008-052-9574-9003) $ 66,000
2) Fund Balance -
Unappropriated (008-3325) (66,000)
$ 974,798
66,000
$ 599,918
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Roanoke River Flood Reduction Project
Landscape, Environmental and Recreation Plan
II.
I. Back~round on this subject includes:
A. Floods along the Roanoke River have caused widespread damage
to businesses, residences and public property.
Bo
U. S. Army Corps of Engineers has proposed a flood reduction
project consisting of channel widening augmented by flood
training walls and earthen dikes. The recommended project
also includes recreation facilities such as a walking/biking
trail.
Co
General Design Memorandum (G.D.M.) by the Corps of Engineers
will be published in late July. Since the G.D.M. details
specific design elements along the River, the City needs to
review the document and make specific recommendations on plan
changes.
Do
Environmental and recreational concerns have been expressed
by citizens reviewing the preliminary plans. With the pro-
posed flood reduction project, the overall aesthetic and
environmental quality of the river corridor may be adversely
impacted.
City Council authorized staff on March 7, 1988 to hire a con-
sultant to review the G.D.M. and implement an overall
landscape, environmental and recreation plan.
Current situation is that written request for
Engineering/Architectural/Landscape Architectural Services
Qualification Proposal for the project was advertised on March 27,
1988 and responses were received on April 8, 1988 from:
* EDAW
* Harland Bartholomew and Associates
* Hayes, Seay, Mattern and Mattern
* Hill Studio
* Lardner/Klein
Mortenson, Lewis and Scully
Page 2
Ao
§23.1-4.1 (3) Procurement Code requires individual discussion
with all offerors deemed fully qualified, responsible and
suitable on basis of responses and then selection of top
ranked firm based upon criteria published in RFP.
Interviews with five (5) firms (EDAW declined) were conducted
on April 20, 1988 by a selection committee consisting of
Jason Gray, Citizens' Environmental Council; Evie Gunter,
Planner; Charles Huffine, City Engineer; John Peters, Civil
Engineer; and Dinesh Tiwari, Parks Planner.
C. Selection of firm was based on the following criteria:
1. Qualification of key personnel.
2. Familiarity with project issues.
o
4.
5.
6.
7.
8.
Ability to develop effective, economical plans.
Accessibility of key project staff.
Stability of project team.
Capacity to complete project.
Level of involvement.
Communication skills.
D. Scope of Work to be performed includes;
1. Review of G.D.M.
2. Inventory and Assessment
3. Opportunities and Constraints Map
4. Engineering Evaluation of G.D.M.
5. River Corridor Plan - two (2) alternatives
6. General and Site Specific Design Schemes
7. Corps Review of Alternatives
8. Implementation Plan
Page 3
Lardner/Kiein, of Charlottesville, was selected as the most
qualified firm. They will subcontract with Mattern and Craig
of Roanoke and Jones and Jones of Seattle, Washington.
F. Negotiations were conducted with Lardner/Klein for satis-
facory contract.
III. Issues in awarding contract are:
A. Proper Work Scope
B. Reasonableness of Fee
C. Availability of Fundin~
IV. Alternatives for providing the necessary work are:
Award a Landscape Architect/Ensineerin~ Services Contract
with a cost ceilin~ to Lardner/Klein in an amount of
$60,000.00.
1. Proper work scope has been reviewed and verified.
Reasonableness of fee has been established through a
cost not to exceed provision and reasonable hourly
rates. Lardner/Klein has set a ceiling in their propo-
sal of $60~000.00. Maps, advertisements and related
services required of the City will cost an additional
$6~000.00 for a total allocation of $66~000.00.
Availability of funding exists in undesignated capital
funds originally set aside for the Wiley Drive Extension
Study. On March 7, 1988, Council approved the use of
these funds for a River Corridor Plan.
Do not award a Landscape Architecture/Engineering Services
Contract with a cost ceiling to Lardner/Klein in an amount of
$60~000.00.
1. Proper work scope would have to be deferred to the City
or other consultants.
2. Reasonableness of fee cannot be assured.
3. Availability of funds remains in an account for the
Wiley Drive Extension Study.
Page 4
WRH/JAP/mm
cc:
V. Recommendation is that the City:
Award an Engineering Services Contract in a form approved by
the City Attorney to Lardner/Klein for an amount not to
exceed $60,000.00.
Bo
Appropriate $66,000.00 to an account to be established by the
Director of Finance for the Roanoke River Corridor Plan.
Such appropriation to be taken from undesignated capital
funds previously designated for the Wiley Drive Extension
Study.
Respectfully submitted,
W. Robert Herbert
City Manager
Director of Finance
City Attorney
Director of Public Works
Director of Utilities and Operations
Director of Administration and Public Safety
City Engineer
Citizens' Environmental Council
Friends of the Roanoke River
Floodplain Committee
Corps of Engineers
Office of the O~y
June 29, 1988
File #468B
Virginia Water & Waste Supply Company
2820 Mary Linda Avenue, N. E.
Roanoke, Virginia 24012
Griffin Pipe Products
P. 0. Box 740
Lynchburg, Virginia 24505
Atlantic States Cast Iron
183 Sitgreaves St.reet
Phillipsburg, New Jersey
Pipe Company
08865
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29183, accepting the bid of
U. S. Pipe & Foundry Company to supply ductile iron water pipe
to the City for the period July 1, 1988 to June 30, 1989, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 27, 1988.
On behalf of the Members of City Council,
appreciation for submitting your bid
ductile iron water pipe.
would like to express
on the abovedescribed
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98"1-2541
Office of the City Clerk
June 29, 1988
File #468B
U. S. Pipe & Foundry Company
East Pearl Street
Burlington, New Jersey 08016
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29183, accepting your bid to
supply ductile iron water pipe to the City, for the period July
I, 1988 to June 30, 1989, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 27, 1988.
Sincerely,/.,~, ~ ~'
Mary F. Parker, CMC
City Clerk
MFP: ra
Ene.
pc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit ~. Kiser, Director of Utilities and Operations
Mr. M. Craig Sluss, lianager, Water Production
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Oarwin Roupe, Manager, General Services
and
Roor'n456 MunicipalBuildlng 215 C~urch Avenue, S.W. Roonoke, V~rginta24~11 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 27th day of June, 1988.
No. 29183.
VIRGINIA,
AN ORDINANCE accepting a bid made for providing ductile-iron
water pipe to the City; rejecting other bids; and providing for
an emergency.
BE
follows:
1. The bid of U.
New Jersey, to provide,
IT ORDAINED by the Council of the City of Roanoke as
8. Pipe and Foundry Company of Burlington,
on a unit price basis, all the City's
requirements for ductile-iron water pipe of the specified types
at the following prices, with such prices being firm for one (1)
year, is hereby ACCEPTED:
DUCTILE-IRON WATER PIPE
BID AMOUNT
3" Pipe, mechanical joint $ 4.75 LF
4" Pipe, mechanical joint 4.65 LF
4" Pipe, push-on joint 4.28 LF
6" Pipe, mechanical joint 5.21 LF
6" Pipe, push-on joint 4.69 LF
8" Pipe, mechanical joint 7.07 LF
8" Pipe, push-on joint 6.46 LF
10" Pipe, mechanical joint 9.36 LF
10" Pipe, push-on joint 8.55 LF
12" Pipe, mechanical joint 11.31LF
12" Pipe, push-on joint 10.45 LF
16" Pipe, mechanical joint
16" Pipe, push-on joint
20" Pipe, push-on joint
18.49 LF
16.90 LF
22.29 LF
2. The City's Manager of General Services is hereby author-
ized and directed to issue the requisite purchase orders for such
ductile-iron water pipe, such purchase orders to be made and
filed in accordance with the City's specifications, the bidder's
proposals made therefor and in accordance with this ordinance.
3. The other bids received for the supply of the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each said bidder and to express to each the City's appre-
ciation for said bids.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
1988
June 27,
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS FOR DUCTILE IRON WATER PIPE
BID NU~BER 88-5-40
I concur in the bid committee's recommendation relative
to the above subject and recommend it to you for appropriate
action.
WRH/DDR/ms
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herb¢ ct
City Manager
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
I. BACKGROUND
SUBJECT: BIDS FOR DUCTILE IRON WATER PIPE,
BID NUMBER 88-5-40
ae
Bids are received annually on a fiscal year basis, for
supplying to the City estimated quantities of Ductile Iron
Water Pipe. The quantities are anticipated needs for a
period of one (1) year.
Ce
Funds are available in various Water Department and Capital
Maintenance accounts to provide for the purchase of this
required material.
Bid Request with specifications were sent to ten (10)
vendors shown on the current bid list. A public advertise-
ment was also published in the Roanoke Times and World News
on May 12, 1988.
Bids were received, after due and proper advertisement, and
were publicly opened and read at 2:00 p.m., on June 6, 1988,
in the Office of the Manager of General Services.
II. CURRENT SITUATION
Four (4) bid responses were received. Bid Tabulation is
attached.
B. Ail bids were evaluated in a consistent manner.
Ce
The lowest total bid as submitted by U.S. Pipe and Foundry
Company meets all required specifications.
III. ISSUES
A. Need
B. Compliance with Specifications
C. Fund Availability
IV. ALTERNATIVES
Accept the lowest responsible total b/d, as submitted by U.
S. Pipe and Foundry Company, to supply Ductile Iron Water
Honorable Mayor and City Council
Page 2
IV. ALTerNATIVES - continued
Pipe for the period July 1, 1988 to June 30, 1989 and reject
all other bids.
Need - required pipe is necessary to continue the
support of the City's water system, including new
installations and repairs.
Compliance with Specifications the product to be
supplied by U. S. Pipe and Foundry Company meets all
bid requirements.
3. Fund Availability - sufficient funds are budgeted for
the purchase of the water pipe, in FY 88-89 budge-..
Reject all bids.
Need - the need for continued support for the City's
Water system would not be met.
Compliance wi~h Specifications - would not be a factor
in this alternative.
We
Fund Availability - budgeted funds would not be
expended with this alternative.
RECO~4ENDATION
ae
Council concur with Alternative "A" - accept the lowest
responsible bid, as submitted by U. S. Pipe and Foundry
Company, to supply Ductile Iron Water Pipe for the period
July 1, 1988 to June 30, 1989.
B. Reject all other bids.
Respectfully submitted,
Committee: ~~. ~'
Kit B. Kiser
D. Darwin Roupe
KBK/DDR/ms
cc: City Attorney
Director of Finance
.,-I
0
-~ J J J J J J J j j j j j j j
Office of the City Cler~
June 29, 1988
File #60-468B
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29184, amending and reor-
daining certain sections of the 1988-89 Water Fund
Appropriations, providing for the transfer of $82,000.00 from
Water Fund Retained Earnings - Unrestricted to Water Department
Utility Line Facilities, in connection with an over expenditure
and to provide necessary funds for Utility Line Facilities
through June 30, 1988, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
June 27, 1988.
F'N., ~ ~. ~_Sincerely'
Mary F. Parker, Ci~
City Clerk
MFP: ra
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. M. Craig Sluss, Manager, Water Production
Room 456 Municipal Building 215 O~urch Ave,"~ue. S.W. Roanoke, ',/Irg~nla 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988.
No. 29184.
AN ORDINANCE to amend and r~ordain certain sections of'the
1987-88 Water Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Water Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Operating
Internal Services (1) ...............................
Retained Earnings
Retained Earnings - Unrestricted (2) ................
1) Utility Line
Facilities (002-056-2160-7020) $ 82,000
2) Retained Earnings
- Unrestricted (002-3336) (82,000)
$ 1,685,294
1,457,930
$14,224,646
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Water Fund Appropriation for Fund Account
Utility Line Facilities
I. Background:
City Council approved funds in the FY 87-88 Budget in the amount of
$650,000.00 for Water Fund Account 002-056-2160-7020, Utility Line
Facilities. Funding appropriated was an estimate of required maintenance
on Water Department facilities by the Utility Line Facilities Department
such
· Water line leaks, breaks
Set-reset meters
· Turn on-off meters
· Meter maintenance
· Adjustments for highway and storm drain projects
II· Current Situation:
Ao
Expenditures of $668,959.55 have been made as of May 31, 1988 for an over-
expenditure of $18,959.55. The over-expenditure resulted from inability
to cease providing these critical maintenance and operation services to
the water system.
Appropriation of $82,000.00 from Water Fund retained earnings is
needed to cover the over-expenditure and to provide necessary funding
for Utility Line Facilities 002-056-2160-7020 so these essential ser-
vices can be provided through June 30, 1988.
III. Issues in order of priority are:
A. Need.
B. Funding.
C. Timing.
IV. Alternatives:
A. Council authorize the appropriation of $82,000.00 from Water Fund
retained earnings to Water Department Account 002-056-2160-7020.
Page 2
1. Need for the funding to cover essential services of the water
system will be met.
2. Funding is available in Water Fund retained earnings.
3. Timing of funds requirement through the current fiscal year
will be met.
Council not authorize the appropriation of $82,000.00 from Water
Fund retained earnings to Water Department Account 002-056-2160-7020.
1. Need for funding would not be met.
2. Funding source would not matter.
3. Timing of funds requirement through the current fiscal year would
not be met and essential services curtailed.
V. Recommendation:
.I~plement Alternative "A" by appropriating $82,000.00 from Water Fund
retained earnings to Water Department Account No. 002-056-2160-7020
Utility Line Facilities.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:MCS:je
cc: City Attorney
Director of Finance
Office of the City Clen~
June 29, 1988
File #60-354
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29185, amending and reor-
daining certain sections of the 1988-89 General and Capital Funds
Appropriations, providing for the transfer of $55,000.00 from
Street Lighting to Transfers to Capital Fund; and establishing a
new account entitled "CAD~9-1-1 Software Development" in the
Capital Project Fund, in connection with a contract for software
maintenance and modification services, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 27, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr.
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Alfred Beckley, Manager, Communications
William M. Mullins, Manager, Signals and Alarms
Room 456 Municipal Building 215 C~urah Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988.
No. 29185.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke', an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
ADproDriations
Public Works
Street Lighting (1) .................................
Non-Departmental
Transfers to Other Funds (2) ........................
$17,542,711
796,979
9,988,748
9,082,942
Capital Fund
ApDroDriations
Other Infrastructure
CAD 9-1-1 Software Development
(3) ..................
$ 963,798
55,000
1) Electric (001-052-4150~2022)
2) Transfers to Capital
Fund (001-004-9310-9508)
3) Appr. from General
Revenue (008-052-9612-9003)
$(55,000)
55,000
55,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 27, 1988
Honorable Noel C. Taylor, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject: Software Maintenance and Modifications CAD/9-1-1
(Computer-Aided Dispatch)
I. BACKGROUND
ae
Enhanced 9-1-1 emergency telephone system was activated
October 5, 1987.
Be
Public acceptance is demonstrated by high usage of
approximately 65% of all emergency calls being received
on new 9-1-1 system.
II. CURRENT SITUATION
A. Computer-aided dispatch (CAD) is scheduled for
activation by July 1, 1988.
Final testing of CAD and mobile data terminals is
scheduled for September 1988.
Ongoing software maintenance must be provided for this
critical public safety system in order to protect the
City's investment and insure the safety of Roanoke
residents.
III. ISSUES
A. Public Safety
B. Cost
C. Funding
IV. ALTERNATIVES
ae
Contract for software maintenance and modifications for
first 12 months of system operation.
Public safety concerns will be alleviated. City
staff will then have time to examine other options
for providing maintenance in future years.
Members of Council
Software Maintenance and Modifications CAD/9-1-1
June 27, 1988
Page 2
Cost during next fiscal year, after full
acceptance of the system later this year, will not
exceed $55,000.
Funding is available in account No.
001-052-4150-2022, due to unanticipated reduction
in City's electrical costs during 87-88 fiscal
year.
B. Hire trained personnel to maintain the CAD System.
Public safety could be impacted, as it could take
30-60 days to recruit trained personnel to perform
this function.
Cost: $75,000 for hiring and training two systems
analysts.
Funding for this option would become a permanent
cost center in the general fund budget at 100%
city costs and would increase as pay, benefits,
and support costs increased.
V. RECOMMENDATION
City Council aDDrove Alternative 'A', thus authorizing
the City Manager to negotiate a contract for software
maintenance and modification services, in a form
suitable to the City Attorney, the execution of such
contract to be subject to the approval of City Council.
Appropriate $55,000 from Street Lighting Account
(001-052-4150-2022) to transfer to Capital Project Fund
(001-004-9310-9508). Authorize the Director of Finance
to establish a new account entitled "CAD/9-1-1 Software
Development" in the Capital Project Fund.
WRH:AB:sf
CC:
Respectfully submitted,
W. Robert Herbert
City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
A. Beckley, Manager of Communications
W. M. Mullins, Manager of Signals & Alarms
Office of ~he CJly Cle~
June 29~ 1988
File #72-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29186, concurring in the
recommendation of the City Manager's Follow-up Task Force on the
Homeless as to the allowance of Emergency Shelter Resource Funds,
and authorizing execution of the subgrant agreement with Roanoke
Area Ministries and Total Action Against Poverty to administer
the funds, which Resolution was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincere ly,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
Theodore J. Edlich, III, Total Action Against Poverty,
P. 0. Box 2868, Roanoke, Virginia 24001-2868
Ms. Wendy Moore, Roanoke Area Ministries, 824 Campbell
Avenue, $. W., Room 5, Roanoke, Virginia 24016
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Ritchie, Director of Human Resources
Ms. Donna S. Norvelle, Staff Coordinator
Ms. Marie To Pontius, Grants Monitoring Administrator
Roocn 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virgtnla 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988.
No. 29186.
A RESOLUTION concurring in the recommendation of the City
Nanager's Follow-up Task Force on Homeless as to the allocation of
Emergency Shelter Resource Funds, and authorizing the execution of
the subgrant agreements with Roanoke Area Ministries and Total
Action Against Poverty to administer the funds.
WHEREAS, the Council of the City of Roanoke accepted an
Emergency Shelter Grant Program entitlement of $26,000 on Novem-
ber 16, 1987, by Resolution 28872, allocated under the Stuart B.
~cKinney Homeless Assistance Act from the United States Department
of Housing and Urban Development to provide services to the home-
less; and
WHEREAS, the Council of the City of Roanoke appropriated the
funds to an Emergency Shelter Resource Fund enabling local non-
profit organizations to apply for financial support to improve the
quality of shelter facilities; and
WHEREAS, the Council of the City of Roanoke concurred with the
recommendation submitted by the City Manager's Follow-up Task Force
on Homeless on January 25, 1988, by Resolution No. 28963 and April 4,
1988, by Resolution No. 29047, to allocate the funds as follows:
1. $20,000 to Total Action Against Poverty;
2. $ 6,000 to Roanoke Area Ministries; and
WHEREAS, the Council for the City of Roanoke accepted a second
the amount of $4,000 allo-
Emergency Shelter Grant Program award in
cated under the Stuart B. McKinney Homeless Assistance Act from the
United States Department of Housing and Urban Development on May 9,
1988, by Resolution No. 29087; and
WHEREAS, the City Manager's Follow-up Task Force on the Homeless
has recommended allocation of the funds as follows:
1. $2,300 be allocated to Roanoke Area Ministries for the RAM
House project for the purchase of a washing machine and payment of
monthly maintenance fees.
2. $1,700 be allocated to Total Action Against Poverty for the
Transitional Living Center Project for utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. This Council concurs in the recommendation of the City
Manager's Follow-up Task Force on Homeless for the allocation of
Emergency Shelter Resource Funds as follows:
(a)
(b)
$2,300 to Roanoke Area Ministries for tile RAM House project
for the purchase of a washing machine and payment of
monthly maintenance fees.
$1,700 to Total Action Against Poverty for the
Transitional Living Center project for utilities.
2. The City Manager, W. Robert Herbert, or the Assistant
City Manager, Earl B. Reynolds, Jr., is hereby authorized to
execute the proper subgrant agreements with Roanoke Area Ministries
and Total Action Against Poverty for the administration of the
funds.
ATTEST:
City Clerk.
June 27, 1988
Honorable Noel C. Taylor, Mayor, and
Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: EMERGENCY SHELTER RESOURCE FUND ALLOCATION
I. BACKGROUND
City Manager's Task Force on Homelessness studied the
homeless and low-income housing situation in Roanoke and
presented their findings and recommendations in a
comprehensive report titled, "No Place To Call Home" in
April, 1987.
Task Force recommended that emergency bed space be
expanded to meet the demand for shelter and that a day
shelter for the City's homeless be established.
Co
City Manager appointed a follow-up task force to evaluate
how well the report's recommendations are implemented and
to recommend new activities based on future findings.
Do
Roanoke City Council accepted an Emergency Shelter Grants
Program entitlement of }26~000 on November 16, 1987,
Resolution #28872, allocated under the Stuart B. McKinney
Homeless Assistance Act, from the United States
Department of Housing and Urban Development to provide
services to the homeless.
City appropriated the funds to an Emergency Shelter
Resource fund enabling local non-profit organizations to
apply for financial support to improve the quality of
shelter facilities.
Roanoke City Council concurred with the recommendation
submitted by the City Manager's Follow-Up Task Force on
Homelessness by Resolutions #28963 on January 25, 1988
and #29047 on April 4, 1988 to allocate the funds as
follows:
1. ~20~000 to Total Action Against Poverty, Inc.
2. ~ 6~000 to Roanoke Area Ministries.
Roanoke City Council accepted a second Emergency Shelter
Grant Program award of $4,000 from the U. S. Department
of Housing and Urban Development on May 9, 1988,
Resolution #29087, allocated under FY 1987-88 Further
Continuing Appropriations Act under the Stuart B.
McKinney Homeless Assistance Act.
III.
Ho
City invited applications or proposals from local
agencies to assure that all interested organizations have
an opportunity to submit their funding requests. The
deadline to submit applications was May 31, 1988.
City Manager asked the Follow-Up Task Force on the
Homeless to carefully review proposals submitted within
the designated time frame and recommend the allocation of
funds to benefit the citizens of Roanoke.
II. CURRENT SITUATION
Roanoke Area Ministries and Total Action Against Poverty
submitted proposals for funding through the Emergency
Shelter Resource Fund.
B. Requests from the two agencies totaled $6,300.
Roanoke Area Ministries requested $2~300 for RAM
House, a comprehensive day facility for the
homeless.
Total Action Against Poverty requested $4~000 for
the operation of the Transitional Living Center.
Committee carefully studied each proposal using the
application requirements, federal guidelines, and
pre-determined criteria to recommend the allocation of
these funds and found both agencies were eligible for
funding after meeting application requirements and
federal guidelines.
D. Follow-Up Task Force on the Homeless submitted the
following recommendations to the City Manager based on
the guidelines and criteria.
$2~300 be allocated to Roanoke Area Ministries for
the RAM House project for the purchase of a washing
machine and payment of monthly maintenance fees.
$1~700 be allocated to Total Action Against Poverty
for the Transitional Living Center project for
utilities.
ISSUES
Ao
Services to citizens.
Timing.
Funding.
IV. ALTERNATIVES
Concur with the recommendations submitted by the
Follow-Up Task Force on the Homeless for the allocation
of Emergency Shelter Resource Funds and authorize the
City Manager to execute the attached sub-grant agreements
with Roanoke Area Ministries and Total Action Against
Poverty.
Services to citizens. The quality of existing
shelter space would be improved and day facility
services would be enhanced for homeless citizens.
Timing. Funds must be obligated by October 18,
1988.
Funding. Federal grant funding of $4,000 was
previously appropriated and is available in account
#035-054-8831-2210. Necessary local match will be
provided by agencies, and no City funds are
required.
Do not concur with the recommendations and do not
authorize the City Manager to allocate funds at this
time.
Services to citizens. Existing programs and
services would not be increased or enhanced.
Establishment of new facilities may be negatively
affected.
2. Timing. No effect.
Funding. The City would have to obligate the funds
for emergency shelter by October 18, 1988 or risk
losing the grant allocation.
RECOMMENDATION
City Council concur in the implementation of Alternative
~ and allocate the $4,000 Emergency Shelter Resource Fund
as recommended by the Follow-Up Task Force on the
Homeless and authorize the City Manager to execute the
sub-grant agreements (copies attached).
Allocate $2~300 to Roanoke Area Ministries for the
RAM House project.
Allocate $1~700 to Total Action Against Poverty for
the Transitional Living Center.
Respectful 1 y submitted,
W. Robert Herbert
City Manager
WRH/JDR/DSN/slw
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Donna S. Norvelle, Staff Coordinator
Marie Pontius, Grants Monitoring Administrator
Attachments
AGREEMENT
THIS AGREEMENT is made and entered into this day of June, 1988
by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation
organized and existing under the laws of the Commonwealth of Virginia,
hereinafter referred to as the Grantee, and Roanoke Area Ministries, a
non-stock corporation, created and existing under the laws of the
Commonwealth of Virginia, hereinafter referred to as the Subgrantee.
WITNESSETH:
WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program
{ESGP} entitlement locality with an approved Comprehensive Homeless
Assistance Plan.
WHEREAS, an ESGP entitlement of $4,000 was awarded to the City by the
Department of Housing and Urban Development under the Stewart B.
McKinney Homeless Assistance Act.
WHEREAS, by Resolution #29087, adopted May 9, 1988, City Council
authorized the acceptance of the ESGP entitlement of $4,000.
WHEREAS, the City established an Emergency Shelter Resource Fund with
this ESGP entitlement.
THEREFORE, the parties hereto mutually agree as follows:
1. The Subgrantee shall complete the following project activities
which provide for the provision of essential services:
Purchase of washing machine
Monthly maintenance fees
The Subgrantee shall complete essential
$ 300
$ ,3oo
services by April 30, 1989.
The Subgrantee shall receive the ESGP grant award as prescribed by
the United States Department of Housing and Urban Development. The
Grantee reserves the right to withhold payment if the Subgrantee
fails to comply with the procedures outlined in this agreement, and
federal and state regulations associated with ESGP funds.
The Subgrantee shall submit to the Grantee monthly progress reports
regarding project activities beginning thirty (30) days after
obligation of funds.
The Subgrantee acknowledges that the Grantee shall not be
responsible for any actions of employees or designated
representatives of the project. In the event of any litigation
which may arise as a result of the operation of this project, the
Subgrantee agrees to assume the risk and/or liability for the cost
of any such litigation, including but not limited to, payment of
10.
damages or attorney fees to the plaintiff and hold the Grantee
harmless therefrom. The Subgrantee also acknowledges and agrees
that it will provide its own legal representation and bear the cost
of the same. The Subgrantee also acknowledges and agrees that the
Grantee shall not be obligated to provide insurance coverage,
either commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver of the
sovereign immunity of the City of Roanoke, Grantee.
Neither the Subgrantee, its employees, assigns or contractors shall
be deemed employees of the Grantee while performing under this
Agreement.
The Subgrantee agrees to abide by the terms, guidelines, and
regulations set forth in HUD's regulations at 24 CFR Part 575, as
set forth in Attachment I and Enclosure I as if they were the
Grantee referenced therein, unless such conditions are clearly
inappropriate for the performance of particular obligations under
this Agreement.
During the performance of this Agreement, the Subgrantee agrees as
follows:
The Subgrantee will not discriminate against any
sub-contractor, employee, or applicant for employment because
of race, religion, color, sex, or national origin, except
where religion, sex, or national origin is a bona fide
occupational qualification reasonably necessary to the normal
operation of the Subgrantee. The Subgrantee agrees to post in
conspicuous places, notices setting forth the provisions of
this non-discrimination clause.
B. The Subgrantee, in all solicitations or advertisements for
employees placed by or on behalf of the Subgrantee, will state
that the Subgrantee is an equal opportunity employer.
C. Notices, advertisements, and solicitations placed in
accordance with federal law, rule, or regulation shall be
deemed sufficient for the purpose of meeting the requirements
of A and B above.
Nothing in this Agreement shall be construed as authority for
either party to make commitments which bind the other party beyond
the scope of this Agreement.
This Agreement shall remain in full force and effect until
cancelled by either party giving the other party thirty (30) days
written notice of cancellation. Any such cancellation shall be in
writing and shall be sent by certified mail.
No payment will be made for expenses incurred after receipt of
notice, except those expenses incurred prior to the date of notice
that are necessary to curtailment of operations under this
Agreement,
11. This agreement shall be governed by the laws of the Commonwealth of
Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this
Agreement as of the date first written above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
ATTEST:
Corporate Witness
Executive Director
Roanoke Area Ministries
AGREEMENT
THIS AGREEMENT is made and entered into this day of June, 1988
by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation
organized and existing under the laws of the Commonwealth of Virginia,
hereinafter referred to as the Grantee, and Total Action Against
Poverty, a non-stock corporation, created and existing under the laws of
the Commonwealth of Virginia, hereinafter referred to as the Subgrantee.
WITNESSETH:
WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program
{ESGP) entitlement locality with an approved Comprehensive Homeless
Assistance Plan.
WHEREAS, an ESGP entitlement of $4,000 was awarded to the City by the
Department of Housing and Urban Development under the Stewart B.
McKinney Homeless Assistance Act.
WHEREAS, by Resolution #2908?, adopted May 9, 1988, City Council
authorized the acceptance of the ESGP entitlement of $4,000.
WHEREAS, the City established an Emergency Shelter Resource Fund with
this ESGP entitlement.
THEREFORE, the parties hereto mutually agree as follows:
1. The Subgrantee shall complete the following project activities
which provide for the provision of essential services:
Utilities $1,700
The Subgrantee shall complete essential services by April 30, 1989.
The Subgrantee shall receive the ESGP grant award as prescribed by
the United States Department of Housing and Urban Development. The
Grantee reserves the right to withhold payment if the Subgrantee
fails to comply with the procedures outlined in this agreement, and
federal and state regulations associated with ESGP funds.
The Subgrantee shall submit to the Grantee monthly progress reports
regarding project activities beginning thirty {30) days after
obligation of funds.
The Subgrantee acknowledges that the Grantee shall not be
responsible for any actions of employees or designated
representatives of the project. In the event of any litigation
which may arise as a result of the operation of this project, the
Subgrantee agrees to assume the risk and/or liability for the cost
of any such litigation, including but not limited to, payment of
damages or attorney fees to the plaintiff and hold the Grantee
harmless therefrom. The Subgrantee also acknowledges and agrees
10.
that it will provide its own legal representation and bear the cost
of the same. The Subgrantee also acknowledges and agrees that the
Grantee shall not be obligated to provide insurance coverage,
either commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver of the
sovereign immunity of the City of Roanoke, Grantee.
Neither the Subgrantee, its employees, assigns or contractors shall
be deemed employees of the Grantee while performing under this
Agreement.
The Subgrantee agrees to abide by the terms, guidelines, and
regulations set forth in HUD's regulations at 24 CFR Part 575, as
set forth in Attachment I and Enclosure I as if they were the
Grantee referenced therein, unless such conditions are clearly
inappropriate for the performance of particular obligations under
this Agreement.
During the performance of this Agreement, the Subgrantee agrees as
follows:
The Subgrantee will not discriminate against any
sub-contractor, employee, or applicant for employment because
of race, religion, color, sex, or national origin, except
where religion, sex, or national origin is a bona fide
occupational qualification reasonably necessary to the normal
operation of the Subgrantee. The Subgrantee agrees to post in
conspicuous places, notices setting forth the provisions of
this non-discrimination clause.
The Subgrantee, in all solicitations or advertisements for
employees placed by or on behalf of the Subgrantee, will state
that the Subgrantee is an equal opportunity employer.
Notices, advertisements, and solicitations placed in
accordance with federal law, rule, or regulation shall be
deemed sufficient for the purpose of meeting the requirements
of A and B above.
Nothing in this Agreement shall be construed as authority for
either party to make commitments which bind the other party beyond
the scope of this Agreement.
This Agreement shall remain in full force and effect until
cancelled by either party giving the other party thirty (30) days
written notice of cancellation. Any such cancellation shall be in
writing and shall be sent by certified mail.
No payment will be made for expenses incurred after receipt of
notice, except those expenses incurred prior to the date of notice
that are necessary to curtailment of operations under this
Agreement.
11. This agreement shall be governed by the laws of the Commonwealth of
Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this
Agreement as of the date first written above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
ATTEST:
Corporate Witness
Executive Director
Total Action Against Poverty
ATTACHMENT I
res·lust·n, uo~ou or ·L~. ~·r 8e~ou ha· hotu duly adoytd
of ~ 8pp~LcaL~on. Lucld~ ull ~ero~audtq8 ~ aoo~auces
eo~ec~ou ~Lh ~he app~ea~ou a~ ~o pr~de e~h
2. l~ ~1 amply ~Lh T~e VZ of ~ C~v*~ ~h~l Ae~ d 196~
(P.~. 8S-352. ~2 USC 2~). ~teb ~LbtLs
eu ~b be~o of ~e. eo~o~, or u~u~ or~tu, la
' ~e Me DXocr~ua~ton ~L of 1975. eueL~ as en
mnC M the ~der mrLcau AeL (P.L. 9&-13~). ~ieh
de~Lvery of oe~v~ce, and bn~ftLo ·up,fLed by Federa~
f~ds:
' T~L~e ZX of L~ ~uco~ou ~MULO of 1J72 (20 USC 168~.
LUL ~OU) ·
3. buld L~ roe~pteuL'o ae~ouo rooulL Sm G~ ruloflL~ou of
Acq~oLLLOU ~ of ~070 (f.h. 91-666. &2 USC &S01 eL ~q.)
~eo fo~ fair and equLLab~e ·rural of ~rsou8
eoa reo~L of F~er~ ad feder~ly aosLoLd pr~rm
~ ~he acL. -
of L~ Fehr~ Fa~r ~r SLou~r4o ACL. ~ ~he7 apply ~e ~ployeee.
9
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12,
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89-5&~; as amud~; 7 ~.S.C. 231 e~. seq.) cud regula~Louo pr~ulgo~ed
Lbr~nder by ~ bcre~a~ of ~r~cul~e (t D.F.I. hbchaplor !)
MrLaLul~ LO L~ care, b~l~, and ~reaCmfl~ of u~ bloN. an~alo
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Lo protection of ut~auds,
Xt will ca. ply With provXsLo~ of ezecuttva order 11988, reletius
Lo floodplain uloafeuant.
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Iovermen~ ruder ~he Na~ona~ [nviromen~aX ~L of 1O60 (P.L. gl-X00)
~l~y as m~ed by hecuLXve Order IL09l.
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any authorized rqreeenL~ve the access LO
am~.e oXX records, bake,
Xnc~ud~ L~ records of
~er Lha franc.
rill em. ply'with tim equil eppertuntty clause Weacrtbed by
beutive Order 112&6, ii amudad, and vLll require that ils sub-
refipieoLs include the clause in all ¢oMtructiou contracts :
have or are ezpaeted to have au aslrelata value within a
twlve Booth parted ~.ceedir~ $I0,000, tn accordance With the
DeparLuent of ldber rel.Aa~Lon8 at *1 Cl~ Part &0.
Zt will iuelude, and will require that iLS aubrectpteuta tuelude
the provtoton met forth to 29 CI~R $.3(c) pertatutul Lo overarm_
aM uupaLd vases ia lay aoagelpt uoflrouLr~¢tto:, contract v~%ch.
involves the o-play, al of wchaotcs and lob4rers If the eoutract
ezceeds S2 ,SOO.
JS7S. 3 Defin~ttcol.
(e)
emergency shelter ~or the homeless under this part, whore the
coot of conversion and any rehAbilitation coots exceed ?S
percent of the value o! the hoilding before conversion.
Emergency shelter ~rant smounts.and~uean grant
R~-~"~er thio pert. For purposes of thio
(a) ~ny State, metropolitan city, or urhAn county thAt receives
m grant aXlocation under JS?S.31; (b) any unit of general local
b)(~)! (=) any privets nonprofit oFganis&tion thAt
receives · grant hAsed on I toe,lo.etlon under ~57S.4~(b)(2)!
(d) any entity that receives a grant hAsed on ·
under
Major rehAbilitation means rehAbilitation that involves costs
~n ez~ess of ?S percent of the va~ue of the ballding before
rehAbl~itatiou.
under section 102(e)(4) of tho Housing end
Community Development Act of ~074 for tho fiscal yeer
gran~ users are mede aveilab~e.
~smeen8 &ny private nonprofit orginintion
to tho homeless, to which m unit of.
genera~ lo~ government distributes emergency she~ter grsn~
private non refit or mention Beans a secular or'religioun
or-~-~sac%on sewer%bed in section SOX(c) of ~ho internal
Revenue Code of lOS4 which (e) is exemi~: from taxation under
subtitle A of the Code, (b) has tn accounting system and 8
voluntary ~rd, and (c) practices nondiscrimination in the
provision of assistance.
oz improving buildings, including repair directed toward an
accmtulation of deferred maintenance~ replaceuant of principal
fiztures and ~onponents of existing bolldingsr installation of
security devicee~ and improvelent tWrough alterations or
addit/on~ to, or enhancement of, existing buildings, including
lmprovelants to increase the efficient use of enerw in
boa%dingo.
Renovation means rehabilitation that involves cello of 75
percent or less of the value of the building before
rehabilitatio~.
Lm'~"~bia, or the Commonwealth of Puerto Rico.
State recipient leans any ~nit of general local government
v~%ch a State makes available eaergen~ shelter grant amounts.
Unit of ~eneral local ~overlent means any city, county, town,
township, parish, village, or other general pm:pose political
mubdivimion of a State.
county under section 102Ca)(6) of the Housing and Coamunit¥
Dove%c~mant Act of 1974 for the fiscal year lnedietely before
the fis~a% year for which emergency shelter grant amounts are
made available.
~nmeanl the monetary value assigned to a
dent real eltate appraiser, or as
otherwise reasonably establLlhed by the grantee or the State
reoipiant.
JS7S. S WaAvere.
~AO Secretary of PA~ nay valve any recl~Lrenent of this par~
that is no~ required ~ law, whenever Lt im de~eruined that undue
hardship will result fro~ applying the reqvire~ont, or where
applAcetion of the requirement ~uld adversely affect the purposes
of the ~ergency Shelter aramis Progru.
JSTS. 2X ·ligible and ineligible m~ivitioa.
used for one or more of the following activities relating tt~o
emergenCy shelter for the he. simile
(1) Ronovetion, u&lor rehabilitation, or conversion of
buildings for use es emergency shelters for the homeless.
(2)
Provision of essential services, including (b~t not
limited to) services concerned with coployuant, health,
provide~ to · ~nit of general local government Bey b~ used
to provide an eesentiil service only if--
(i)
?l~e service is a new service or · ¢lv·ntifieble
eric:eels in the level of · service thoro thit which
the unit of general loceX government provided during
the 12 ce~4ndar months Xnsediatelyb~fore it received
the er·ne amounts; end
for those services.
(3) Payment of maintenance, operation (including rent, but
excluding staff), insurance, utilities, and furnishings.
(b) lneli~ible ·ctivitins.
(1)
activities other than those authorized under poragraph
of this section. For example, grant amounts nay not
(i) Ac~luisition of aA emergency shelter for the homeless:
(ii) Renting commercial, transient ·cco~sod·tione for the
homeless (such 80 hotel or motel roo~s);
(iii)
p~rmitted in peregr·ph (e) of this section (e.g.,
eceentia~ services, maintenance); or
specifications, loon processing, or inspections.
(2) ~r·nt 8so·nfs me¥ not l~e used to renovate, rel~ahllitate,
or convert buildings owned by primarily religious
organizations or entA~iel.
lbo nay ~arr2 out eligible a~tivitie~.
(a)
Gzantees and ~tate recipients. &Il graatees (eznept States)
and state recipients may carry out activities vith emergency
shelter grant amounts. All of a State*s formula aXlo~ation
a~t be aide available ~o units of general l~al goverogent in
the State, which may inolude metropolitan cities or urban
count/el.
~a Units of general local government
te recipients -- may distribute all ~
pert of their grant amounts to nonprofit recipients to be uled
for emergency shelter grant activitiel.
~UBPA~T B--Program Requirements
JS?S. SX Natching fuads.
(e)
General. Bach grantee muir supplelent its emergency shelter
grant amounts with an equal amount of funds frog sources other
than under this pert. These fuAdl must be provided &fret the
date of the grant award to the grantee. A grantee Bay ~ply
with this requirement by providing the supplemental fundl
itself, or through supplemental funds provided by any State
recipient or nonprofit recipient (as appropriate).
(b)
Calculatin the matchin amount. In calculating the amount of
suppAemen~ax zun~l, t~ere may ~e included the value of any
donated material or building: the value of any lease on a
building: any salary peid to staff of the grantee or to any
State or nonprofit recipient (as appropriate) in carrying out
the emergency shelter program; and the time and services
~ontributod by volunteers to carry out the emergency shelter
program, determined at ~he Fa~e o~ $S ~r ~ou:. For ~F~es
o~ ~hAs ~agra~ (b), ~he gran~ee wall de~e~uifle ~he value o~
~Y do~ed ua~er~al or ~Alding, or any lease, usAng any
ue~ reaoo~bly ~XcuXa~ed ~o el~lblLl~ I ~aLr ur~e~ vaXue.
JS?S.S3 Uae as an e~ergen~y shelter.
(a)
General. AAy building for Which emergency shelter grant
~o----~'~are used must be maintained as a shelter for the
hoaelell for not leal than a three-year period, or for not leis
than a 10-year period if the grant amountl are used for ma~or
rehabilitation or conveFlion of the building.
(b)
~lr~UoXaatirem etrhr~ a olinca~eagr:iod. The three- and lO-year
(a) of this eection begin to
run,
(1) In the case of a building that vas not operated as an
e-,ergen~'~' sh41ter for the hc:meless before receipt of grant
8~ounte unde~ this ~rt, on the dste of initial occupancy
energon~Y shelter before receipt of grant ~oGnts under
this pert, o~. the d~ta thit grant ~Bounta are first
obligated on the shelter.
JSTS. SS BuiXding itindirdl.
Any building for which euergency shelter grant absents ere used
for renovation, ~o~version, or ua~or rehabilitation Bust neet the
local government standard of being safe and sanitary.
Homeless individuals BUSt be given issistance in obtainingt
(a) Appropriate supportive services, including peruanant housing,
nodicel and uent&l health treatnent, ~ounseling, supervision,
and other services essantiel for achieving independent living~
for such individuals.
JS?S.S9 Other Zoderai requirements.
relieving additional req~lreaents,
(a) Iondiscrinination and Equil Oz~ortunity.
(l) The req~lreaants of
1968, 42 U.S.C. 3601-19 and iaplomen~ing regulations,*
Executive Order 11063 and iaplenenting regulations a~ 24
CFR Part i07; and ?itie VI of ~ho Civii Rights Act of 1964
24 c~ Pert
(2) ~o prohibiti~o 898i~ discrini~ti~ ~ t~ ~sis o~
age ~der t~ Ago Diseriliniti~ Act o~ 1975 (42 U.S.C.
6~0~-07) ~d the prohXbit~mo 8giins~ diocrXni~tion
Reh&bXXXta~L~ Ac~ o~ ~973 (29 U.S.C. 794);
(3)
zogulationo issued ~aer ~ steer e~ 41 ~ ~p~-- 60:
(4)
of
· re ironents of Zzo~tive Orders ~IS2S, .~2432,. and_
(~) A~I~ca~L~Z of ~ C~rc~ar~.. ~e ~c~ns, ~de~Aneo, and
~e~r~ent8 o~ ~ c~r~ul~ ~M. A-87 ~d A- 02, ns they
reXa~e ~o ~he a~ep~ance ~d use of ~ergen~ ohel~er ~an~
uo~o ~ 8~a~ns and ~i~o of generaX X~aX ~r~en~, ud
u~. x-x~0 ud A-~22 an ~bay reXa~e ~o ~he a~ep~ance ~d use
of ~er~n~y shel~er gru~ ~o~o ~ priu~e nonprofA~
or gini sat lens.
(c) Uniforu Federal Accessibility standards. For usher
rena~tation or ~onvers~on,_the u..nsf.o.EI Federal Accessibility
Standards at 24 CFR Part 40, AppanozZ A
(d) Lead-based paint. The req~lrotente, ns applicable, of the
Leaa-Base~ ~elnt poisoning Prevention Act(42 U.I.C.
4846) and Inp~euenting regulations et 24 C~ Part
(e) m~nflicte of interest. Xn addition to ~onfli~t of lntere?t .
nt or of ~Y desisted ~blie a~ Y)
~nprofit recipie ~ ........ -- --~ zercAoeo
~ois~ ac~ivi~ieo or v~ i8 In a ~e~tio~ ~o.~c~e ~ a
ioi~aking pr~eoo or gain i~ide in~o~atl~ with
dec ..... ----- -ow obtain a Mroonal or fin~lal in~ereo~
pr~eedo there~der, ....
he or ~ ~ finily or ~otneoo ~ies, during n~o or nar
w~ ....... horenftor, ~ ny aran~ an exce~ion
to this excluolon as provided In JJ570.6~(6) ~ (o) of
~hapter.
on genent of services, &warding of ~ontrac~s, or f~dLng of
under thio part, other ~nan
~he F~eral ~ergency H~g~en~ A~n~ ~, ---- ~ --'
EIdERGENCY SHELTER GitA~TS PltOGIU~ (ESGP)
Contractual Provisions for Inclusion in ESGP Agreements
Between Grantees or State ~ecipients and Primarily
laligious Organizations for the Provision of Essential
Services and Payment for Operational Costs
(§§575.21(a)(2) and (3)).
In addition to, and no( in substitution for, other
provisions of this agreement regarding the provision of.essential
services and/or the palmsnt of operational costs for emergency
shelters pursuant to the Emergency Shelter Grants Program, the
Provider=
represents that it is, or may be deemed to be, a
religious or denominational institution or organization
o~ an organization operated for religious purposes which
is supervised or controlled by or in connection with a
religious or denominational institution or organization:
and
agrees that, in connection with such essential services
and opa~at£onal costs~
it will not discriminate against any employee or
applicant for employment on the basis of religion
and will not limit employment or 9ire preference
in employment to persons on the basis of religionr
it will not discriminate against any persons
seeking emergency shelter and related services on
the basis of religion and will not limit such
services or give preference to persons on the basis
o! religion:
it will provide no religious instruction or
counselling, conduct no religious worship or
services, engage in no religious proselytizing, and
exert no other religious influence in the provision
of services or the usa of facilities or furnishings
assisted in any way under this artesianS: and
the portion of the facility used as an emergency
shelter assisted in whole or in part undsr this
agreement or in which services are provided which
are assisted under this agreelent shall contain no
sectarian or religious symbols or decorations.
Office of the City Clen~
June 29, 1988
File #54
Mr. Wilburn C. Dibling, Jr.,
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
Your report with regard to the regulation of cats in the City,
was before the Council of the City of Roanoke at a regular
meeting held on Monday, June 27, 1988.
On motion, duly seconded and adopted, the report was received and
filed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: va
Ene o
pc: Mr. James M. Brickey, 5251 Victoria Street, N. W., Roanoke,
Virginia 24017
Ms. Sue Hutchison, 5250 Morwanda Street, N. W., Roanoke,
Virginia 24017
Ms. Carolyn S. Thompson, 5246 Morwanda Street, N. W.,
Roanoke, Virginia 24017
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virg,nla 2401t (703) 98t-2541
OFFICE OF THE CITY ATTORNEY
4~14 MUNICIPAL BU~LDIN(~
ROANOKE, VIR(~INIA 24011
June 27, 1988
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Regulation of cats
Dear Mrs. Bowles and Gentlemen:
At the Council meeting of June 13, 1988, a citizen, James
M. Brickey, appeared before City Council and requested that
Council consider the regulation of cats. Council referred
this matter to the City Manager for report and reco~unenda-
tions and to the City Attorney for his opinion with respect
to the legal issues relating to the regulation of cats. I
am pleased to provide this opinion with respect to the legal
issues raised by Mr. Brickey's request.
QUESTIONS PRESENTED
1. Does City Council have the authority to prohibit
owners of cats from allowing their cats to run at large
within the City?
2. Does City Council have the authority to limit the
number of cats which may be owned or harbored by persons
within the City?
3. Does City Council have the authority to require the
owners of cats to obtain licenses for their pets?
1 · Yes ·
2. Yes.
ANSWERS
3. No.
The Honorable Mayor and Members
of City Council
June 27, 1988
Page 2
DISCUSSION OF LAW
Chapter 6 of the Code of the City of Roanoke (1979), as
amended (hereinafter "City Code"), regulates the keeping of
animals and fowl within the City. With respect to dogs, the
City Code prohibits their running at large ($6-23); prohibits
the keeping of barking or howling dogs ($6-26); prohibits the
keeping of vicious dogs ($6-27); requires that all dogs six
months or older be licensed ($6-40); and requires that any
dog over the age of six months be vaccinated against rabies
$6-62).
By Ordinance No. 28670, adopted June 8, 1987, City Coun-
cil amended $6-62 to extend the requirement of vaccination
against rabies to cats over six months of age. Keeping or
harboring a cat not vaccinated against rabies is a Class 4
misdemeanor punishable by a fine of not more than $100, and
any person keeping or harboring a cat is required to main-
tain a valid rabies vaccination certificate for his animal.
See $$6-62(a) and (b) and 6-1 and 1-10. Council has adopted
no other regulations with respect to cats.
City Council's authority to regulate the ownership of
animals within the City is not without limits. Under the
well-known Dillon Rule, Virginia cities and towns possess
only the following powers and no others: (1) those granted
by the General Assembly in express words; (2) those neces-
sarily or fairly implied in or incidental to powers expressly
granted; and (3) those essential to the declared objects and
purposes of the corporation, not simply convenient, but in-
dispensable. City of Richmond v. County Board, 199 Va. 679,
684, 101S.E.2d 641 (1958). Thus, authority for all ani-
mal control regulations adopted by Virginia cities and towns
must be found in general law, special act or local charter.
Article IV, Authority of Local Governing Bodies and
Licensing of Dogs, of Chapter 27.4, Comprehensive Animal
Laws, of Title 3.1, Code of Virginia (1950), as amended
(hereinafter "State Code"), spells out the authority of
local governing bodies with respect to dogs and certain
other animals. For example, Article IV authorizes local
governing bodies to prohibit unlicensed dogs ($3.1-796.85);
to prohibit the running at large of dogs ($3.1-796.93);
and to hold a local referendum with respect to the issue
of leash laws for dogs ($3.1-796.95). Although Article IV
The Honorable Mayor and Members
of City Council
June 27, 1988
Page 3
authorizes local governing bodies to prohibit the running
at large of cats which have not been inoculated against
rabies (§3.1-796.98) and to require that cats adopted from
animal shelters be inoculated against rabies (~3.1-796.99),
such Article provides no other authorities with respect
to cats. Section 15.1-28.5 of the State Code does autho-
rize local governing bodies to require that cats be inocu-
lated against rabies. It was this latter authority which
was relied upon by City Council in adopting Ordinance No.
28670 requiring the inoculation of cats against rabies in
the City.
The 1988 Session of the General Assembly enacted two
bills which relate to the regulation of cats. House Bill
207 (Chapter 537 of the 1988 Acts of Assembly) amended
$3.1-796.127 of the State Code, declaring cats to be per-
sonal property for the first time. The apparent effect of
this amendment is to clarify that cats may be the subject
of larceny and other crimes against property. House Bill
243 (Chapter 538 of the 1988 Acts of Assembly) amended
§3.1-796.97:1 of the State Code relating to rabies control
to require that the owners or custodians of all dogs and
domesticated cats have such animals inoculated against
rabies prior to their attaining four months of age. Sec-
tion 6-62 of the City Code which requires the inoculation
of dogs and cats against rabies prior to their attaining
six months of age is superseded by the four-month require-
ment set out in ~3.1-796.97:1 effective July 1, 1988.
As previously noted, authority to regulate the owner-
ship of animals in cities and towns can also be found in
local charters. In this regard, §2(16) of the Roanoke City
Charter authorizes Council to regulate the keeping of ani-
mals in the City. Section 2(19) of the City Charter autho-
rizes Council to regulate the running at large of any animals
in the City.
I am of the opinion that ~2(19) of the City Charter
provides express authority for the City Council to prohibit
the running at large of cats within the City. The City of
Virginia Beach, apparently relying upon similar charter
authority, has adopted an ordinance prohibiting the owners
of cats from allowing them to run at large. I am also of
the opinion that a limitation on the number of cats which
any person can own within the City would be necessarily or
The Honorable Mayor and Members
of City Council
June 27, 1988
Page 4
fairly implied in or incidental to $2(16) authorizing Coun-
cil to regulate the keeping of animals in the City. Under
this authority, Council has regulated the number of dogs
($6-42.1(a)), poultry ($6-95) and beehives ($6-112) which
may be kept in the City. I do not find, however, that
$2(16) of the City Charter or any other provision of the
Charter or general law necessarily or fairly implies that
City Council can require the licensure of cats. This con-
clusion is supported by the opinion of the Attorney General
found in (1982-1983) Report of the Attorney General at 65
wherein the Attorney General, after noting the lack of State
law relating to licensure of cats, stated:
"Had the General Assembly intended to
authorize the local governing bodies to
license cats, it would have enacted ex-
press authority to do so. I am unaware
of any successful attempt to enact such
legislation."
I trust that the foregoing opinion is fully responsive
to Council's questions. Should there be additional ques-
tions, I shall be pleased to address them.
With kindest personal regards, I am
WCDJr:fcf
Sincerely yours,
City Attorney
cc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Administration
and Public Safety
M. David Hooper, Chief of Police
Office of the City (Jerk
June 24, 1988
Mr. James M. Brickey
5251 Victoria Street, N. W.
Roanoke, Virginia 24017
Ms. Carolyn S. Thompson
5246 Morwanda Street, N.
Roanoke, Virginia 24017
We
Ms. Sue tIutchison
5250 Morwanda Street, No
Roanoke, Virginia 24017
Dear Mesdames Thompson and Hutchison and Mr. Brickey:
This is to advise you that the enclosed report is included on the
agenda of the Council of the City of Roanoke for its meeting on
Monday, June 27~ 1988, said Council meeting to begin at 2:00 p.m.
in the Council Chamber on the fourth floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eno.
Room 456 Municipal Building 215 C~urch Av~nue, S.W. ~, Virginia 24011 (703) 98~-254t
$
7
8
10
11
1!
1-~
16
17
18
2O
21
22
23
24
25
26
27
28
29
30
31
32
33
34
37
38
39
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41
42
43
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45
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49
$1
$2
Patrons-McOnnnn. O'Brien, Hall and Crea~n_w;, Senator. Holland, C A.
Referred to the Committee on Agriculture
Be it enacted by the General A~embly of Virginia:
1. That § 3.1-796.127 of the Code of Virginia is amended and reenacted as follows:
§ 3.1-796.127. Dogs and cats deemed personal property; rights rolating thereth.-All dogs
and cats shall be deemed personal property and may be the subject of larceny and
malicious or unlawful trespass. Owners may maintain any action for the killing of any such
dc~. animals , or injury thereto, or unlawful deteotioa or Use thereof as in thc: case of
other personal property. The owner of any dog or cat which is injured or killed ~con/rary
to the provisions of this chapter by any person shall be entiUed to recover the value
thereof or the damage done thereto in an appropriate action at law /rom such person.
An animal warden or other officer finding a stolen dog or cat, or a dog or cat held or
detained contrary to law, shall have authority to seize and bold such
.v~ animal pending
action before a general district court or other court. If no such action is instituted within
seven days, the animal warden or other officer shall deliver the dog or cat to its owner.
The presence of a dog or cat on the premises of a person other than its legal owner
shall raise no presumption of theft against the owner, and the animal warden may take
such a_.~g animal in charge and notify its legal owner to remove ~.im it . The legal owner
of the dog animal shall pay a reasonable charge as the local governing body by ordinance
shall establish for the keep of such a,.. animal while in the possession of the animal
warden.
Date:
Official Use By Clerks
Passed By
The House of Delegates
without amendment []
with amendment ~
substitute []
substitute W/amdt []
Passed By The Senate
without amendment []
with amendment ~
substitute []
substitute w/amdt []
Date: .
Office of the Cii¥ Clerk
June 29, 1988
File #53B
~4r. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29187, providing for the
sale, execution, form and details, advertisement of sale and
delivery of, and the levy of a tax to pay $10,000,000.00 of
general obligation bonds of the City of Roanoke, Virginia,
authorized at an election held on the 3rd day of November, 1987,
to provide funds to defray the cost to the City of Roanoke of
needed permanent public improvements, including acquisitions,
construction, additions, betterments, extensions and improvements
of and to public schools, the system of storm drains, public
sidewalks, curbing, streets, highways and bridges, and parks and
other recreational purposes, and the acquisition of real property
for the foregoing, which Resolution was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc: Mr.
Mr.
W~Iburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Room 456 Municipal Building 215 Church A,,,~'~ue, SW. P,~onc~e, Virginia 240tl (703) 981-2541
Office o~ the City Cle~
June 29, 1988
File #53B
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29187, providing for the
sale, execution, form and details, advertisement of sale and
delivery of, and the levy of a tax to pay $10,000,000.00 of
general obligation bonds of the City of Roanoke, Virginia,
authorized at an election held on the 3rd day of November, 1987,
to provide funds to defray the cost to the City of Roanoke of
needed permanent public improvements, including acquisitions,
construction, additions, betterments, extensions and improvements
of and to public schools, the system of storm drains, public
sidewalks, curbing, streets, highways and bridges, and parks and
other recreational purposes, and the acquisition of real property
for the foregoing, which Resolution was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Room 456 Municipal Building 215 C~urch A',~ue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the City Cle~
June 29, 1988
File #53B
Mr. Gordon E. Peters
City Treasurer
Roanoke, Virginia
Dear Mr. Peters:
I am attaching copy of Resolution No. 29187, providing for the
sale, execution, form and details, advertisement of sale and
delivery of, and the levy of a tax to pay $10,000,000.00 of
general obligation bonds of the City of Roanoke, Virginia,
authorized at an election held on the 3rd day of November, 1987,
to provide funds to defray the cost to the City of Roanoke of
needed permanent public improvements, including acquisitions,
construction, additions, betterments, extensions and improvements
of and to public schools, the system of storm drains, public
sidewalks, curbing, streets, highways and bridges, and parks and
other recreational purposes, and the acquisition of real property
for the foregoing, which Resolution was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincerely,t.,~,g~. ~.~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
Room 456 Municipal Building 215 ¢D'lura~ Avenue. S.W. Roanoke. 'virginia 24011 (703) 98t-2541
Office o~ the City Clerk
June 29, 1988
File #53B
Woods, Dodson, Smith & Hellman
Mr. Donald G. Gurney, Esquire
17 Battery Place
New York, New York 10004
Dear Mr. Gurney:
I am attaching copy of Resolution No. 29187, providing for the
sale, execution, form and details, advertisement of sale and
delivery of, and the levy of a tax to pay $10,000,000.00 of
general obligation bonds of the City of Roanoke, Virginia,
authorized at an election held on the 3rd day of November, 1987,
to provide funds to defray the cost to the City of Roanoke of
needed permanent public improvements, including acquisitions,
construction, additions, betterments, e~tensions and improvements
of and to public schools, the system of storm drains, public
sidewalks, curbing, streets, highways and bridges, and parks and
other recreational purposes, and the acquisition of real property
for the foregoing, which Resolution was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincerely,
Mary F. Parker,
City Clerk
MFP: ra
Enco
Room 456. Municipal Building 2t 5 (~urch A¥~'~ue, S.W. Roanoke, 'Vlrg~nla 24011 (703) 98t-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988
No. 29187
A RESOLUTION providing for the sale, execution, form and
details, advertisement of sale and delivery of, and the levy of a
tax to pay, $10,000,000 of general obligation bonds of the City of
Roanoke, Virginia, authorized at an election held on the 3rd day
of November, 1987, to provide funds to defray the cost to the City
of Roanoke of needed permanent public
acquisitions, construction, additions,
improvements of and to public schools,
improvements, including
betterments, extensions and
the system of storm drains,
public sidewalks, curbing, streets, highways and bridges, and
parks and other recreational purposes, and the acquisition of real
property for the foregoing.
WHEREAS, pursuant to the Charter of the City of Roanoke,
Virginia (the "City") the qualified voters of the City, on the 3rd
day of November, 1987, approved Ordinance No. 28760 authorizing
the issuance of $10,000,000 principal amount of general obligation
bonds of the City for the purpose of providing funds to defray the
cost to the City of needed permanent public improvements,
including acquisitions, construction, additions, betterments,
extensions and improvements of and to public schools, the system
of storm drains, public sidewalks, curbing, streets, highways and
bridges, and parks and other recreational purposes and the
acquisition of real property for the foregoing; and
WHEREAS, none of such $10,000,000 authorized bonds have
heretofore been sold by the City, and the Council deems it
advisable and in the best interest of the City to now make
provision for the sale of such bonds;
NOW, THEREFORE, BE IT RESOLVED by the Council of the
City as follows:
1 (a) There are hereby authorized for issuance and sale
$10,000,000 of general obligation bonds of the City, authorized
pursuant to the Charter of the City at the election held on the
3rd day of November, 1987, to defray the cost to the City of
needed permanent public improvements, including acquisitions,
construction, additions, betterments, extensions and improvements
of and to public schools, the system of storm drains, curbing,
public sidewalks, streets, highways and bridges, and parks and
other recreational purposes and the acquisition of real property
for the foregoing, to be designated as the "City of Roanoke,
Virginia, Public Improvement Bonds, Series 1988" (hereinafter
referred to as the "Bonds").
(b) The Bonds'shall be sold in their entirety without
any further authorization by the Council, but subject to the
provisions hereof and applicable law, at such time as shall be
determined by the Director of Finance.
- 2 -
(c) The ~onds shall be of the denomination of $5,000
each or any integral multiple thereof. The Bonds shall be
numbered from No. R-1 consecutively upward in order of issuance;
shall bear interest at such rate or rates per annum as shall be
fixed by resolution of the Council adopted at the time of sale
thereof, P_~_~[~ that the rate or rates of interest borne by the
Bonds shall not exceed the maximum rate permitted by law at the
time of sale thereof, such interest to be payable on February 1,
1989 and semiannually on each August 1 and February 1 thereafter;
and shall be dated as of August 1, 1988. The Bonds shall mature
serially on August 1 in each of the years and in the principal
amounts set forth below:
Year ' i a ount Year
Pri ci al Amount
1991 $ 250,000 1996 $1,300,000
1992 400,000 1997 1,500,000
1993 500,000 1998 2,000,000
1994 500,000 1999 2,800,000
1995 750,000
(d) Both the principal of and premium, if any, and
interest on the Bonds shall be payable in such coin or currency of
the United States of America as at the respective dates of payment
thereof is legal tender for public and private debts. The
principal of and premium, if any, on the Bonds shall be payable at
the principal office of Sovran Bank, N.A., Richmond, Virginia, as
the Registrar and Paying Agent for the Bonds (the "Registrar and
Paying Agent"). The interest on the Bonds shall be paid by check
mailed by the Registrar and Paying Agent to the registered owners
- 3 -
of record as of the fifteenth (15th) day of the calendar month
next preceding each interest payment date.
(e) At all times during which any Bond remains
outstanding and unpaid, the Registrar and Paying Agent for the
Bonds shall keep or cause to be kept at its principal office books
of registry for the registration, exchange and transfer of the
Bonds. Upon presentation at its principal office for such
purpose, the Registrar and Paying Agent, under such reasonable
regulations as it may prescribe, shall register, exchange,
transfer, or cause to be registered, exchanged or transferred, on
the books of registry the Bonds as herein set forth.
(f) The books of registry shall at all times be open
for inspection by the City or any duly authorized officer
thereof.
(g) Any Bond may be exchanged at the principal office
of the Registrar and Paying Agent for a like aggregate principal
amount of such Bonds in other authorized principal amounts of the
same interest rate and maturity.
(h) Any Bond may, in accordance with its terms, be
transferred upon the books of registry by the person in whose name
it is registered, in person or by his duly authorized agent, upon
surrender of such Bond to the Registrar and Paying Agent for
cancellation, accompanied by a written instrument of transfer duly
- 4 -
executed by the registered owner in person or his duly authorized
agent, in form satisfactory to the Registrar and Paying Agent.
(i) Ail transfers or exchanges of Bonds shall be made
without expense to the holder of such Bonds, except as otherwise
herein provided, and except that the Registrar and Paying Agent
shall require the payment by the holder of the Bond requesting
such transfer or exchange of any tax or other governmental charges
required to be paid with respect to such transfer or exchange.
All Bonds surrendered for transfer or exchange shall be cancelled.
(j) The Bonds maturing on and after August 1, 1997 (or
portions thereof in installments of $5,000) are subject to
redemption at the option of the City prior to their stated
maturities at any time on or after August 1, 1996, in whole or in
part from time to time in such order as may be determined by the
City (except that if at any time less than all of the Bonds of a
given maturity are called for redemption, the particular Bonds of
such maturity or portions thereof in installments of $5,000 to be
redeemed shall be selected by lot), upon payment of the principal
amount of the Bonds (or portions thereof in installments of
$5,000) to be redeemed, together with the interest accrued thereon
to the date fixed for redemption, plus a premium of one-quarter
(1/4) of one percent (1%) of the principal amount of each Bond (or
portioh of the principal amount thereof in installments of $5,000)
to be redeemed for each twelve (12) month period or fraction
thereof between the date fixed for redemption and the stated
maturity date of such Bond. If any Bond (or any portion of the
principal amount thereof in installments of $5,000) shall be
called for redemption, notice of the redemption thereof,
specifying the date, number and maturity of such Bond, the date
and place or places fixed for its redemption, the premium, if any,
payable upon such redemption, and if less than the entire
principal amount of such Bond is to be redeemed, that such Bond
must be surrendered in exchange for the principal amount thereof
to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount thereof not
to be redeemed, shall be mailed not less than thirty (30) days
prior to the date fixed for redemption, by first class mail,
postage prepaid, to the registered holder thereof at his address
as it appears on the books of registry kept by the Registrar and
Paying Agent as of the close of business on the forty-fifth (45th)
day preceding the date fixed for redemption. If notice of the
redemption of any Bond shall have been given as aforesaid, and
payment of the principal amount of such Bond (or the portion of
the principal amount thereof to be redeemed) and of the accrued
interest and premium, if any, payable upon such redemption shall
have been duly made or provided for, interest thereon shall cease
to accrue from and after the date so specified for the redemption
thereof.
(k) The Bonds shall be offered for sale at not less
than the par value thereof, after publication of a notice of sale
in the form prescribed by the Director of Finance, not less than
five (5) days prior to such sale in a financial journal published
- 6 -
in the City of New York, New York and, if deemed advisable, in a
newspaper of general circulation in the City.
2 (a) The Bonds shall be signed, for and on behalf of
and in the name of the City, by the facsimile signatures of the
Mayor and the City Treasurer of the City, and shall be imprinted
with a facsimile of the seal of the City, attested by the
facsimile signature of the city Clerk of the City.
(b) The Director of Finance shall direct the Registrar
and Paying Agent for the Bonds to authenticate such Bonds and no
such Bond shall be valid or obligatory for any purpose unless and
until the certificate of authentication endorsed on each Bond
shall have been manually executed by an authorized officer of the
Registrar and Paying Agent. Upon the authentication of any Bonds
the Registrar and Paying Agent shall insert in the certificate of
authentication the date as of which such Bonds are authenticated
as follows: (i) if the Bond is authenticated prio~ to the first
interest payment date, the certificate shall be dated as of the
date of the initial delivery of the Bonds; (ii) if the Bond is
authenticated upon an interest payment date, the certificate shall
be dated as of such interest payment date; (iii) if the Bond is
authenticated after the fifteenth (15th) day of the calendar month
next preceding an interest payment date and prior to such interest
payment date, the certificate shall be dated as of such interest
payment date; and (iv) in all other instances the certificate
shall be dated as of the interest payment date next preceding the
date upon which the Bond is authenticated.
(c) The execution of the Bonds in the manner above set
forth is adopted as a due and sufficient authentication of the
Bonds.
(d) The Bonds, the certificate of authentication of the
Registrar and Paying Agent, and the assignment endorsed on the
Bonds, shall be in substantially the following forms set forth
below with such changes in format as may be appropriate to conform
with customs and practices applicable to comparable securities:
(FORM OF BOND)
UNITED STATES OF A~/~CA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
PUBLIC IMPROVEMI~.NT BOND, SERIES 1988
No. R-
INTEREST
RATE:
REGISTERED HOLDER:
PRINCIPAL SUN:
$
MATURITY ORIGINAL
DATE: /~_$_U_F~_D_A~_$~ CUSIp:
DOLLARS
The City of Roanoke, a municipal corporation of the
Commonwealth of Virginia (the "City"), for value received,
acknowledges itself indebted and hereby promises to pay to the
Registered Holder (named above), or registered assigns, on the
Maturity' Date (specified above) unless this Bond shall have been
duly called for previous redemption and payment of the redemption
price duly made or provided for, the Principal Sum (specified
above) and to'pay interest on such Principal Sum on'the first day
of February, 1989 and semiannually on the first day of August and
the first day of February of each year thereafter (each such date.
is hereinafter referred to as an "interest payment date"), from
the date hereof or from the interest payment date next preceding
the date of authentication hereof to which interest shall have
been paid, unless such date of authentication is an interest
payment date, in which case, from such interest payment date, or
unless such date of authentication is within the period from the
sixteenth (16th) day to the last day of the calendar month next
preceding the following interest payment date, in which case from
such following interest payment date, such interest to be paid
until the maturity or redemption hereof at the Interest Rate
(specified above) per annum, by check or draft mailed by the
Registrar and Paying Agent hereinafter mentioned to the Registered
Holder in whose name this Bond is registered upon the books of
registry of the City kept by the Registrar and Paying Agent as of
the close of business on the fifteenth (15th) day (whether or not
a business day) of the calendar month next preceding each interest
payment date at his address as it appears on such books of
registry. The principal of and premium, if any, on this Bond are
payable on presentation and surrender hereof at the principal
office of Sovran Bank, N.A., as Registrar and Paying Agent, in
Richmond, Virginia. Both principal of and premium, if any, and
interest on this Bond are payable in such coin or currency of the
United'States of America as at the respective dates of payment
thereof is legal tender for public and private debts.
- 9 -
This Bond is one of a series of Bonds of like date,
denomination and tenor except as to number, interest rate and
maturity,.and is issued for the purpose of providing funds to
defray the cost to the City of needed permanent public
improvements, including acquisitions, construction, additions,
betterments, extensions and improvements of and to public schools,
the system of storm drains, public sidewalks, curbing, streets,
highways and bridges, and parks and other recreational purposes
and the acquisition of real property for the foregoing, pursuant
to an ordinance of the Council of the City, adopted on the 10th
day of August, 1987, and ratified by a majority of the qualified
voters of the City voting at an election legally called, held and
conducted on the 3rd day of November, 1987, and under and
pursuant to the Constitution and statutes of the Commonwealth of
Virginia, and the Charter of the City, as amended.
The Bonds of the series of which this Bond is one
maturing on and after August 1, 1997 (or portions thereof in
installments of $5,000) are subject to redemption at the option of
the City prior to their stated maturities at any time on or after
August 1, 1996, in whole or in part from time to time in such
order as may be determined by the City (except that if at any time
less than all of the Bonds of a given maturity are called for
redemption, the particular Bonds of such maturity or portions
thereof in installments of $5,000 to be redeemed shall be selected
by lot), upon payment of the principal amount of the Bonds (or
portions thereof in installments of $5,000) to be redeemed.,
together with the interest accrued thereon to the date fixed for
- 10 -
redemption, plus a premium of one-quarter (1/4) of one percent
(1%) of the principal amount of each Bond (or portion of the
principal amount thereof in installments of $5,000) to be redeemed
for each twelve (12) month period or fraction thereof between the
date fixed for redemption and the stated maturity date of such
Bond.
If this Bond is redeemable and this Bond (or any portion
of the principal amount hereof in installments of $5,000) shall be
called for redemption, notice of the redemption hereof, specifying
the date, number and maturity of this Bond, the date and place or
places fixed for its redemption, the premium, if any, payable upon
such redemption, and if less than the entire principal amount of
this Bond is to be redeemed, that this Bond must be surrendered in
exchange for the principal amount hereof to be redeemed and a new
Bond or Bonds issued equalling in principal amount that portion
of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for
redemption, by first class mail, postage prepaid to the
Registered Holder hereof at his address as it appears on the books
of registry kept by the Registrar and Paying Agent as of the close
of business on the forty-fifth (45th) day preceding the date fixed
for redemption. If notice of the redemption of this Bond shall
have been given as aforesaid, and payment of the principal amount
of this Bond (or the portion of the principal amount hereof to be
redeemed) and of the accrued interest and premium, if any, payable
upon such redemption shall have been duly made or provided for,
- 11 -
interest hereon shall cease to accrue from and after the date so
specified for the redemption hereof.
Subject to the limitations and upon payment of the
charges, if any, provided in the proceedings authorizing the
Bonds of the series of which this Bond is one, this Bond may be
exchanged at the principal office of the Registrar and Paying
Agent for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same series, interest rate
and maturity. This Bond is transferable by the Registered Holder
hereof, in person or by his attorney duly authorized in writing,
on the books of registry kept by the Registrar and Paying Agent
for such purpose at the principal office of the Registrar and
Paying Agent but only in the manner, subject to the limitations
and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond
ie one, and upon the eurrender hereof for cancellation. Upon such
transfer a new Bond or Bonds of authorized denominations and of
the same aggregate principal amount, interest rate and maturity as
the Bond surrendered, will be issued to the transferee in exchange
herefor.
This Bond shall not be valid or obligatory unless the
certificate of authentication hereon shall have been manually
signed by an authorized Officer of the Registrar and Paying Agent.
The full faith and credit of the City are hereby.
irrevocably piedged to the punctual payment of theprincipal
- 12 -
of
and interest on this Bond and an ad valorem tax shall be levied
without limitation as to rate or amount upon all taxable property.
within the City sufficient to pay such principal and interest as
the same shall become due and payable.
It is certified, recited and declared that the issuance
of this Bond is made in strict conformity with the Constitution
and statutes of the Commonwealth of Virginia, and the Charter and
ordinances and resolutions of the City authorizing the same; and
that all acts, conditions and things required to exist, happen or
be performed precedent to and in the issuance of this Bond do
exist, have happened and have been performed in regular and due
time, form and manner as required by law, and that the amount of
this Bond and the series of which it is one, together with all
other indebtedness of the City, does not exceed any limitation of
indebtedness prescribed by the Constitution or statutes of the
Commonwealth of Virginia or the Charter of the City.
IN WITNESS WHEREOF, the City has caused this Bond to be
executed by the facsimile signatures of its Mayor and its City
Treasurer; a facsimile of the corporate seal of the City to be
imprinted hereon, attested by the facsimile signature of the City
Clerk of the City; and this Bond to be dated as of the first day
of August, 1988.
CITY OF ROANOKE, VIRGINIA
[SEAL]
Mayor
- 13 -
Attest:
City Treasurer
City Clerk
- 14 -
(FORM OF CERTIFICATE OF AUTHENTICATION)
Certificate of Authentication
This Bond is one of the Bonds delivered pursuant to the
within-mentioned proceedings.
By:
, Registrar
and Paying Agent
Authorized Officer
Dated:
- 15 -
(FOR~ OF ASSIGNKEh'r)
· For value received
and transfers unto
hereby sells,
assigns
Please insert Social Security
or other Tax Identifying Number
of Assignee:
the within-mentioned Bond and hereby irrevocable constitutes and
appoints , agent, to transfer the same on the
books of registry in the office of the Registrar and Paying Agent
with full power of substitution in the premises.
Dated:
Registered Holder
Signature Guaranteed:
NOTE:
The signature to this assignment must correspond
with the name as written on the face of the within
Bond in every particular, without alteration,
enlargement or any change whatsoever.
4. CUSIP identification numbers may be imprinted on the
Bonds, but no such number shall constitute a part of the contract
evidenced by the particular Bond upon which it is printed and no
liability shall attach to the'City or any officer or agent
thereof, including any Paying Agent for the Bonds, by reason of
such numbers or any use made thereof, including any use t~ereof
- 16 -
made by the City, any such officer or any such Paying Agent, or by
reason of any inaccuracy, error or omission with respect thereto ·
or in such use. All expenses in relation to the printing of such
numbers on the Bonds shall be paid by the City; Drovided, however,
that the CUSIP Service Bureau charge for the assignment of such
numbers shall be the responsibility of and shall be paid by the
successful bidder for the Bonds.
5. The net proceeds from such sale shall be used to
defray the cost of the City of Roanoke of needed permanent public
improvements, including acquisitions, construction, additions,
betterments, extensions and improvements of and to public schools,
the system of storm drains, public sidewalks, curbing, streets,
highways and bridges, and parks and other recreational purposes,
and the acquisition of real property for the foregoing; and for no
other purpose.
6. The full faith and credit of the city shall be and
hereby are pledged to the punctual payment of the principal of and
interest on the Bonds as the same become due. In each year while
any of the Bonds are outstanding and unpaid, the City shall
assess, levy and collect, at the same time and in the same manner
as other taxes of the City are assessed, levied and collected, a
tax upon all taxable property within the City sufficient to pay
the p~incipal of and interest on the Bonds as the same shall
become due and payable.
- 17 -
7. The City covenants that it shall comply with
Sections 103 and 141 through 150 of the Internal Revenue Code of
1986 and with the applicable regulations of the Internal Revenue
Service adopted thereunder throughout the term of the Bonds to the
extent required to maintain the exclusion from gross income for
federal income tax purposes of interest on the Bonds.
8. This resolution shall take effect upon its passage.
ATTEST:
city Clerk
- 18 -
OFFICE OF THE: CITY ATTORNEY
June 27, 1988
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re:
General Obligation Bonds of the City,
$10,000,000, Series 1988
Dear Mrs. Bowles and Gentlemen:
As you were advised by Mr. Schlanger's ccm~nication of June 6,
1988, City Council will receive bids on $10,000,000 of general obliga-
tion bonds of the City at a Special Meeting of Council to be held on
July 12, 1988. These bonds were authorized by Ordinance No. 28760,
adopted by City Council on August 10, 1987. On the same date, Council
adopted Ordinance No. 28761 directing and providing for the holding of
an election with respect to the proposed bond issue. On November 3,
1987, the electorate, of course, approved Ordinance No. 28760 autho-
rizing the issuance of $10,000,000 principal amount of general obliga-
tion bonds of the City.
I have just been advised that Notice of Sale with respect to the
City's bonds will be published in the Bond Buyer on June 29, 1988.
The attached resolution authorizes publication of such Notice, pledges
the full faith and credit of the City to such bonds and establishes
the form of the bonds and other details with respect to the bond
issue. The resolution has been prepared by the City's bond counsel,
Wood, Dawson, Smith & Hellman, and has my approval as to form. I
reccmmend the attached resolution to you for adoption.
With kindest personal regards, I am
Sincerely yours,
Wilb~rn C. Diblin~, Jr.
City Attorney
W~DJr: fcf
At t achme nt
cc: W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
Mary F. Parker, City Clerk
Office of the City Clen~
June 29, 1988
File #67
New River Electrical Corporation
Po 0. Box 12866
Roanoke, Virginia 24029
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29189, accepting your bid
for replacement of athletic field lighting at Breckinridge
Park, in the total amount of $59,758.00, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on ~onday, June 27, 1988.
f~.,. ~ ~. ~l~/~.~_Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc: Mr. Jack D. Hay$1ett, Chairman, City Wide Park Study, 408
Houston Avenue, N. E., Roanoke, Virginia 24012
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia
24031
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. $chlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. Dinesh Tiwari, Parks Planner
Room456 MunlclpalButldlng 215 C~urch Avenue, S.W. Roonc~e, Vlrg~nia24C)11 (703)981-2541
Office of ~e City CJerk
June 29, 1988
File #67
Shively Electrical Company
P. O. Box 795
Rocky Mount, Virginia 24151
Breakell, Inc.
P. O. Box 6414
Roanoke, Virginia
24017
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29189, accepting t~e bid of
New River Electrical Corporation for replacement of athletic
field lighting at Breckinridge Park, in the total amount of
$59,758.00, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 27,
1988.
On behalf of the Members of City Council, I would
appreciation for submitting your bid on the
project.
like to express
abovedescribed
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
Room 456 M~nicipal Building 215 (D~urch Avenue, S.W. Roonoke, Virginia 240t I (703) q81-254t
IN THE COUNCIL OF THE CITY OF
The 27th day of June, 1988.
No. 29189.
ROANOKE,
VIRGINIA,
AN ORDINANCE accepting the bid of New River Electrical
Corporation of Roanoke, Virginia, for replacement of the athletic
field lighting at Breckinridge Park, upon certain terms and con-
ditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and pro-
viding for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of New River Electrical Corporation of Roanoke,
Virginia, in the total amount of $59,758.00, for replacement of
athletic field lighting at Breckinridge Park, such bid being in
full compliance with the City's plans and specifications made
therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of the City Clerk, be
and is hereby ACCEPTED.
2. The City Manager ox the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest,
ful bidder,
cifications
the
respectively, the requisite contract with the success-
based on its proposal made therefor and the City's spe-
made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by
Council.
3. Any mnd all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government,
ordinance shall be in
an emergency is deemed to exist, and this
full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the Ci~ C]e~
June 29, 1988
File #60-67
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29188, amending and reor-
daining certain sections of the 1988-89 General and Capital Funds
Appropriations, providing for the appropriation of $64,000.00 in
connection with award of a contract to New River Electrical
Corporation to replace athletic field lighting at Breckinridge
Park, which Ordinance was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 27, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Mr. Jack D. Hayslett, Chairman, City Wide Park Study, 408
ftouston Avenue, N. E., Roanoke, Virginia 24012
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke, Virginia
24031
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. Dinesh Tiwari, Parks Planner
Rootn456 Munlclpc, IButldlncj 215Chu~chAve~ue.S.W. Roc~noke. Vkglnla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988.
No. 29188.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Non-Departmental
Transfers to Other Funds (1) ........................
Fund Balance
Capital Maintenance & Equipment Replacement Program-
City Unappropriated (2) ............................
$10,567,510
507,972
$ 516,030
Capital Fund
Appropriations
Recreation
Field Lighting at Breckinridge Park (3-4) ...........
Capital Improvement Reserve
Public Improvement Bonds - Series 1988 (5) ..........
$ 2,078,499
64,000
2,823,991
46,936)
1) Transfers to Capital
Projects Fund (001-004-9310-9508) $ 36,000
2) CMERP - City (001-3332) (36,000)
3) Appr. from General
Revenue (008-050-9549-9003) 36,000
4) Appr. from Bonds (008-050-9549-9001) 28,000
5) Parks (008-052-9603-9180) (28,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report - Replace Athletic
Field Lighting at Breckinridge Park
I concur with the recommendations of the attached Bid Committee Report.
WRH/DVT/hw
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment: Bid Committee Report
cc:
Mr. Jack D. Hayslett, Chairman
Citizens' Advisory Committee on City-wide Park Study
Mr. Richard L. Kelley, Roanoke City Schools
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
City Engineer
Manager, Department of Parks and Recreation/Grounds Maintenance
Parks Planner
Construction Cost Technician, Engineering Department
Roanoke, Virginia
June 27, 1988
Honorable Mayor City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report - Replace Athletic
Field Lighting at Breckinridge Park
I. BACKGROUND:
II.
III.
A. Parks Plan Implementation Pro~ram - Phase III, Project No. 1,
recommends upgrading of the 40 plus year old athletic
lighting at Breckinridge Park to meet City's current athletic
lighting standards and electrical codes.
B. Project work consists of:
1. Replace seven (7) 40 year old wood poles.
2. Install three (3) additional poles to light baseball
field.
3. Remove 120 incandescant light fixtures and install 60 new
metal halide light fixtures.
4. Replace overhead wiring with underground cable.
5. Replace outdated electrical controls.
C. Cit~ Council, on May 16, 1988, rejected the one (1) bid
received on the basis of non-compliance with requirements of
the contract documents for the subject project.
CURRENT SITUATION:
A. City Council, on June 6, 1988, received three (3) bids for
the subject project and referred the bids to the Bid
Committee for review and report back to Council.
B. Low lump sum base bid in the total amount of $59~758.00 and a
construction time of 180 consecutive calendar days was sub-
mitted by the New River Electrical Corporation of Roanoke,
Virginia.
ISSUES:
A. Implementaton of the project
IV.
B. Bid Compliance
C. Amount of the low bid
D. Fundin~
E. Timin~
Alternatives:
A.
Award a lump sum contract to the low bidder, New River
Electrical Corporation of Roanoke, Virginia, to perform all
the work included in the base bid, in the total amount of
$59,758.00 and a construction time of 180 consecutive calen-
dar days. Establish a job contingency of $4~242.00 for a
total project cost of $64~000.00.
1. Implementation of the Project No. 1 of the Parks Plan
Implementation Program - Phase III will be carried out.
2. Bid Compliance of the low bid submitted by the New River
Electrical Corporation has been verified.
3. Amount of the iow bid is below the project cost estimate
of $80~000.00 and it is acceptable.
4. Fundin8 in the total amount of $64~000.00 would come
from:
a. Capital Maintenance and Equipment
Replacement Funds (1987-88)
$36,000
b. Park Bond Funds (1988 series)
28~000
Total $64,000
Bo
5. Timin~ relative to the award of the subject construction
contract now would have the minimum impact on the sche-
duled uses of the subject ballfield.
Do not award a construction contract at this time.
1. Implementation of the Project will be delayed.
2. Bid Compliance would not be an issue.
3. Amount of the low bid in the future could be higher.
4. Fundin~ would not be an issue at this time. Future com-
petitive bidding may require additional funds.
5. Timin~ of completion for the project, if extended beyond
May 1, 1989, would disrupt the 1989 T-Ball game schedule
at this ballfield.
V. RECOMMENDATIONS:
Council concur with the implementation of Alternative "A", and
Award a lump sum contract to the low bidder, New River
Electrical Corporation of Roanoke, Virginia, to perform all
the work included in the base bid, in the total amount of
$59~758.00 and a construction time of 180 consecutive calen-
dar days.
B. Establish a job contingency of $4~242.00 for a total project
construction cost of $64~000.00.
Appropriate $64,000 from following funding sources into a new
capital account to be established by the Director of Finance
for the subject project:
1. Capital Maintenance and Equipment
Replacement Funds (1987-88)
$36,000
2. Park Bond Funds (1988 series)
28~000
Total $64,000
D. Reject all other bids received.
Respectfully submitted,
head
William F. Clar~
RAG/DVT/hw
Attachment: Bid Tabulation
cc:
Mr. Jack D. Hayslett, Chairman
Citizens' Advisory Committee on City-wide Park Study
Mr. Richard L. Kelley, Roanoke City Schools
City Manager
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
City Engineer
Manager, Department of Parks and Recreation/Grounds Maintenance
Parks Planner
Construction Cost Technician, Engineering Department
0
Office of the City Clerk
June 29, 1988
File #67
Construction Services of Roanoke,
3812 Bunker Hill Drive, S. W.
Roanoke, Virginia 24018
[nc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29191, accepting your bid
for renovations to the Grandin Court Recreation Center, in the
total amount of $48,950.00, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 27, 1988.
Sincerely,
Mary F. Parker, ChiC
City Clerk
MFP: ra
Eric.
pc:
Mr. Jack D. Hayslett, Chairman, City Wide Park Study, 408
Houston Avenue, N. E., Roanoke, Virginia 24012
Air. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. Dinesh Tiwari, Parks Planner
Room456 MunlcipalButldlng 215C~urchAve~ue, S.W. Roano~e, Virg~nla24011 (703)98'1-254t
Office of the City Cien~
June 29, 1988
File #67
Building Specialists, Inc.
215 South Market Street
Salem, Virginia 24153
Gardner-Smith, [nc.
P. 0. Box 866
Salem, Virginia 24153
Breakell, Inc.
P. 0. Box' 6414
Roanoke, Virginia
24017
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29191, accepting the bid of
Construction Services of Roanoke, Inc., for renovations to the
Grandin Court Recreation Center, in the total amount of
$48,950.00, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 27,
1988.
On behalf of
appreciation
project.
the Members of City Council, I would
for submitting your bid on the
like to express
abovedescribed
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room456 MuniclpalBulldln¢j 215 Church Ave~ue, S.W. Roaaoke,¥1rg~nla24011 (703) 981-2541
IN THE COUNCIL OF THE CITY
The 27th day of June, 1988.
No. 29191.
OF ROANOKE, VIRGINIA,
AN ORDINANCE accepting the bid of Construction Services of
Roanoke, Incorporated, for renovations to the Grandin Court Recreation
Center, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Construction Services of Roanoke, Incorporated,
made to the City in the total amount of $48,950.00 for renovations to
the Grandin Court Recreation Center, such bid being in full compliance
with the City's plans and specifications made therefor and as provided
in the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City ~anager and the City
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, the requisite contract with the successful
bidder, based on its proposal made therefor and the City's specifica-
tions made therefor, said contract to be in such form as is approved
by the City Attorney, and the cost of said work to be paid for out of
funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's
such bid.
4.
municipal
nanee
appreciation for
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this ordi-
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of lhe Ci~, Cler~
June 29, 1988
File #60-67
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29190t amending and reor-
daining certain sections of the 1988-89 General and Capital Funds
Appropriations, providing for the transfer of $30,632.00 from
Capital Maintenance and Equipment Replacement Program to Capital
Projects Fundt Six Neighborhood Parks, in connection with award
of a contract to Construction Services of Roanoke, Inc., for
renovations to the Grandin Court Recreation Center, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 27, 1988.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: va
Eneo
pc:
Mr. Jack D. Hayslett, Chairman, City Wide Parks Study
Committee, 408 Houston Avenue, N. E., Roanoke, Virginia
24012
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. Dinesh Tiwari, Parks Planner
Room456 Munlcll:~lBuildlng 215(~urchAve~ue,$,W. Roonoke. V1rglnia2~011 (703)98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA;
lhe 2?th day of June, 1988.
No. 29190.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Non-Departmental
Transfers to Other Funds (1) ........................
Fund Balance
Capital Maintenance & Equipment Replacement Program-
City Unappropriated (2) ............................
$10,562,142
502,604
$ 521,398
Capital Fund
Appropriations
Recreation $ 2,045,131
Six Neighborhood Parks (3) .......................... 143,632
1) Transfers to Capital
Projects Fund
2) CMERP - City
3.) Appr. from General
Revenue
(001-004-9310-9508)
(001-3332)
$ 30,632
(30,632)
(008-050-9532-9003) 30,632
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Renovations to the Grandin Court
Recreation Center
I concur with the recommendations of the attached Bid Committee Report.
WRH/DVT/hw
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment: Bid Committee Report
cc:
Mr. Jack D. Hayslett, Chairman
Citizens' Advisory Committee on City-wide Park Study
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
City Engineer
Manager, Department of Parks and Recreation/Grounds Maintenance
Par~s Planner
Construction Cost Technician, Engineering Department
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Renovations to the Grandin Court
Recreation Center
I. BACKGROUND:
Grandin Court Recreation Center Addition project is included in
Council adopted Capital Improvement Program (1988-92) of the City.
Also, Capital Maintenance and Equipment Replacement Program
(1987-88) includes new aluminum siding for this building.
B. Project work consists of:
1. 24' x 20' addition to the existing multi-purpose room.
2. New aluminum siding for the entire building.
City Council received the bids for the subject project on June 6~
1988. Four ~4) bids were received and referred to the Bid
Committee for review and report back to Council.
II. CURRENT SITUATION:
Low Bid was submitted by Construction Services of Roanoke,
Incorporated, to complete all the work included in the base bid for a
total lump sum amount of $48~950.00 and a construction time of 90 con-
secutive calendar days. --
III. ISSUES:
A. Implementation of the project.
B. Bid Compliance.
C. Amount of the low bid.
IV.
D. Fundins.
E. Timing.
ALTERNATIVES:
A.
Award a lump sum contract to the low bidder, Construction Services
of Roanoke, Incorporated, to perform all the work included in the
base bid for a total amount of $48,950.00 and a construction time
of__90 consecutive calendar days. Also establish a job contingency
of $4,050.00 for a total project cost of $53,000.00.
1. Implementation of the priority work elements for improving this
Recreation Center will be carried out.
2. Bid Compliance of the low bid submitted by Construction
Services of Roanoke, Incorporated, has been verified.
3. Amount of the low bid is below the project cost estimate of
$50,000.00 and it is acceptable.
4. Funding in the total amount of $53~000.00 is available from the
following sources:
a. Six Neighborhood Park Improvement
Project (Account #008-050-9532-9001)
$22,368.00
b. Capital Maintenance and Equipment
Replacement Funds (1987-88)
30,632.00
Total $53,000.00
Timing relative to the award of the construction contract is
important to facilitate completion of the project by Fall,
1988.
B. Do not award a construction contract at this time.
1. Implementation of the project would be delayed.
2. Bid Compliance would not be an issue.
3. Amount of the low bid in the future could be higher.
4. Funding would not be an issue at this time. Future competitive
bidding may require additional funds.
5. Timin8 of completion for the project would be extended to
perhaps early Winter, 1988.
V. Recommendations:
Council concur with the implementation of Alternative "A", and
ao
Award a lump sum contract to the low bidder, Construction Services
of Roanoke, Incorporated, to perform all the work included in the
base bid, in the total amount of $48~950.00 and a construction time
of 90 consecutive calendar days.
B. Establish a job contingency of $4,050.00 for a total project cost
of $53~000.00.
Co
RAG/DVT/hw
Attachment:
cc:
Appropriate $30~632.00 from Capital Maintenance and Equipment
Replacement Funds (1987-88) to be transferred to the Capital
Projects Fund Account (#008-050-9532-9001) for "Six Neighborhood
Park Project".
D. Reject all other bids.
Respectfully submitted,
Sn
ead
Bid Tabulation
Mr. Jack D. Hayslett, Chairman, Citizens'
Advisory Committee on City-wide Park Study
City Manager
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
City Engineer
Manager, Department of Parks/Recreation and Grounds Maintenance
Parks Planner
Construction Cost Technician
0
0
oO
0
0
0
0
0
0
0
0
Z
Office ~ the City Clen~
June 29, 1988
File #2F-468B-57
S. C. Rossi & Company, Inc.
1410 16th Street, S. E.
Roanoke, Virginia 24014-2650
Prillaman & Pace, inc.
830 Brookdale Road
Martinsville, Virginia
24112
Aaron J. Conner General
Contractors, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
J. P. Turner & Brothers,
P. O. Box 627
Salem, Virginia 24153
1nCo
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29193, accepting the bid of
E. C. Pace Company, Inc., for construction of Glade View Drive,
N. E., in the total amount of $218,590.00, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 27, 1988.
On behalf of the Members of City Council, I would
appreciation for submitting your bid on the
project.
like to express
abovedescribed
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
Room 456 Municipal Building 215 C~urch A,,~'~ue, S.W. Roanol~, Virginia 24011 (:703) 981-254t
Of~e of ~e City Oerk
June 29, 1988
File #27-468B-57'
E. C. Pace Company, Inc.
P. O. Box 12685
Roanoke, Virginia 24027
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29193, accepting your bid
for construction of Glade View Drive, N. E., in the total amount
of $218,590.00, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 27,
1988.
~%, l~f~. ~i~~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr.
Mr,
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
Brian J. Wishneff, Chief of Economic Development
Room456 MunlcipalBulldlng 2~50nu~'chAve~ue, S.W. Roat-,o/~e, Vlrg~nlo24011 (703)981-2541
IN TRE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988.
No. 29193.
AN ORDINANCE accepting the bid of E. C. Pace Company, Inc.,
for construction of Glade View Drive, N. E., upon certain terms
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of E. C. Pace Company, Inc., made to the City
the total amount of $218,590.00,
construction of Glade View Drive,
compliance with the City's plans
and as provided in the contract documents offered said bidder,
which bid is on file in the Office of the City Clerk, be and is
hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the suc-
cessful bidder, based on its proposal' made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said
work to be paid for out of funds heretofore or simultaneously
appropriated by Council.
in
including Alternate No. 1, for
N. E., such bid being in full
and specifications made therefor
3. Any and all other bids made to the City for the afore-
said work are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's appre-
ciation for such bid.
4. In order to provide for the usual .daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of ~e City Clerk
June 29, 1988
File #60-27-468B-57
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29192, amending and reor-
daining certain sections of the 1988-89 Water, Sewage and Capital
Funds Appropriations, providing for the appropriation and the
transfer of certain funds in connection with award of a contract
to E. C. Pace Company, Inc., in the total amount of $218,590.00,
with a contingency in the amoun: ~f $11,000.00, for construction
of Glade View Drive, N. E., for u~cess to the Tultex Corporation,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 27, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations.
Mr. Brian J. Wishneff, Chief of Economic Development
Room456 MunlcipalBulldlng 2'15 Church Ave~ue, S.W.P, oanoke, Vtrg~nia2401'l (703)98'1-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of June, 1988.
No. 29192.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Water, Sewage and Capital Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Water, Sewage and
Capital Funds Appropriations, be, and the same are hereby,
amended and reordained, to read as follows, in part:
Water Fund
Appropriations
Capital Outlay
New Services, Hydrants, Lines (1) ..................
Glade View Drive, NE (2) ...........................
$ 4,592,833
636,109
2,775
Sewage Fund
Appropriations
Capital Outlay
Glade View Drive, NE (3) ...........................
Retained Earnings
Retained Earnings - Unrestricted (4) ...............
$ 4,169,531
5,175
$i2,678,842
Capital Fund
Appropriations
Capital Improvement Reserve
Capital Improvement Reserve (5) ....................
$ 2,820,311
676,910
Streets & Bridges
Glade View Drive, NE (6-8) .........................
Revenue
Accounts Receivable - Tultex
Due from State - VDOT (10) ....
Revenue - Tultex (11) ..............................
Revenue - State - VDOT (12) ........................
1) Appr. from General
Revenue
2) Appr. from General
Revenue
3) Appr. from General
Revenue
4) Retained Earnings -
Unrestricted
5) Economic Development
6) Appr. from General
Revenue
7) Appr. from Third
Party
8) Appr. from State
9) Acct. Rec. - Tultex
10) Due from State -
VDOT
11) Misc. - Tultex Sale
Land
12) State - VDOT
(002-056-8311-9003)
(002-056-8371-9003)
(003-056-8441-9003)
(003-3336)
(008-052-9575-9178
(008-052-9607-9003)
(008-052-9607-9004)
(008-052-9607-9007)
(008-1230)
(008-1231)
(008-008-1234-1085)
(008-008-1234-1064)
$( 2,775)
2,775
5,175
( 5,175)
( 31,680)
31,680
49,960
140,000
49,960
140,000
49,960
140,000
$ 9,016,451
221,64~
$ 49,960
140,000
49,960
140,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 27, 1988
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report - Construction of Glade
View Drive, N. E.
A. Bid Committee Report, attached, is for the construction of Glade
View Drive, N. E.
B. Recommendation is that City Council approve the Bid Committee
Report.
WRH: RKB: hw
cc:
City Attorney
Director of Finance
Director of Public Works
City Engineer
Chief, Economic Development
Construction Cost Technician
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
June 27, 1988
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids for construction of Glade View Drive., N. E.
I. Backsround on the project includes:
Bids were received by City Council at its June 20, 1988, meeting,
publicly opened, and read aloud for Glade View Drive, N. E. Five
(5) bids were received and referred to the bid committee for
review and report back to Council.
Bo
Low bid in the amount of $200~242.00 was submitted by E. C. Pace
Company, Inc. Alternate No. 1 was bid at $18~348.00 for the 12"
water line.
City Council, at its meeting on September 14, 1987, authorized the
City Manager (by Ordinance No. 28797) to execute an option for the
sale of approximately 10.3 acres of City-owned land off of Berkley
Road to Tultex Corporation. Conditions of the option require the
City to construct a public street to City standards that will con-
nect the 10.3 acres to King Street. Water and sewer lines are
also to be constructed at City expense.
II. Current situation of the project is:
Tultex Corporation's purchase o~ 9.992 acres from the City, for
$5,000.00 per acre, will provide $49~960.00 in funding to be used
for the construction of Glade View Drive, N. E.
Glade View Drive~ N. E. has been designed to 550 feet in length
and thirty (30) feet in paved width. Substantial completion is
scheduled for August 31, 1988 in order to meet the scheduled com-
mencement of operations by Tultex Corporation.
Approval of a $140~000.00 allocation for this industrial access
road project was made by the Commonwealth Transportation Board at
its meetings on May 19 and June 16, 1988.
III. Issues in order of importance:
A. Compliance of the bidders with requirements of the contract docu-
ments.
B. Amount of the low bid.
C. Funding for construction.
D. Time of completion.
IV. Alternatives in order of recommendation are:
A. Award the contract to E. C. Pace Company, Inc. in the sum of
$218,590.00 and establish a contingency in the amount of
%11,000.00 in a form acceptable to the Director of Finance.
1. Compliance of the bidder with the requirements of the contract
documents was met.
Amount of the low bid is acceptable considering the close
range of the bids received. Although higher than the original
engineer's estimate, the City's consultant does recommend
acceptance of the bid.
3. Funding for the proposed contract amount will be available
from:
a. Sale of property to Tultex Corporation in the amount of
$49,960.00.
b. Virginia Department of Transportation in an amount not to
exceed $140,000.00 for eligible project costs.
Prior Years' Retained Earnings (Account No. 003-3336)in the
amount of $5,175.00, in accordance with normal extension
policies.
Construction for New Services, Hydrants~ Lines (FY 88)
(Account No. 002-056-8311-9060) in the amount of
$2,775.00 in accordance with normal extension policies.
Mo
Capital Improvement Reserve (Account No. 008-052-9575-9178)
in the amount of $31~680.00. These funds are available
from sale of Kroger Bakery.
4. Time by which construction must be substantially completed is
August 31, 1988.
B. Reject the five (5) bids received and do not construct Glade View
Drive, N. E. Re-evaluate the project for future rebidding.
1. Compliance with requirements of the contract documents would
not be an issue.
2. Amount of the bid price would probably be higher if bid at a
later date.
3. Fundin~ would not be spent at this time.
4. Time for completion of the project would be delayed.
V. Recommendation is that City Council take the following action:
Approve Alternative "A" and award the contract to E. C. Pace
Company, Inc. in the sum of $218,590.00 and establish a con-
tingency in the amount of $11~000.00 for a total not to exceed
$229,590.00.
Appropriate $31~680.00 from Capital Improvement Reserve (Account
No. 008-052-9575-9178) into an account to be designated by the
Director of Finance.
Appropriate $5,175.00 from Prior Years' Retained Earnings in the
sewer fund and transfer that amount of money to an account to be
established by the Director of Finance.
Transfer $2,775.00 from Construction for New Services, Hydrants,
Lines (FY 88) (Account No. 002-056-8311-9003), Water Fund, into an
account to be designated by the Director of Finance.
Appropriate $189~960 to an account to be established by the
Director of Finance and establish a receivable account in the
amount of $49~960.00 from sale of land to Tultex Corporation and
$140,000.00 from Virginia Department of Transportation.
F. Re3ect the other bids received.
Respectfully submitted,
Chairman
William F. Clark
ATTACHMENT A
TABULATION OF BIDS
FOR CONSTRUCTION OF GLADE VIEW DRIVE, N. E.
PLAN NO. 6070-C
Bids opened Monday, June 20, 1988, 2:00 p.m.
BIDDER
E. C. Pace Company, Inc.
S. C. Rossi & Company, Inc.
J. P. Turner & Bros., Inc.
Prillaman & Pace, Inc.
Aaron J. Conner General
Contractor, Inc.
BASE BID
$200,242.00
217,846.50
224,650.70
234,967.00
ALTERNATE NO. 1
$18,348.00
23,940.00
21,439.00
20,386.00
248,124.30 19,116.00
Robert A. ~rland, Chairman William F. Clark
Kit B. Kiser
RAG:WFC:CMH:hw
Attachment: Tabulation of Bids
cc:
City Manager
City Attorney
Director of Finance
Chief, Economic Development
Construction Cost Technician
Office of the City Clerk
June 22, 1988
File #27-468B-57
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit Do Kiser )
Gentlemen:
The following bids for construction of Glade View Drive, N. E.,
including a roadway with curb and gutter, water line, sewer line
and a triple box culvert, were opened and read before the Council
of the City of Roanoke at a regular meeting held on Monday,
June 20, 1988:
BIDDER BASE BID TOTAL ALTERNATE
E. C. Pace Company, Inc.
S. C. Rossi & Company, Inc.
J. P. Turner &Drothers, Inc.
Prillaman & Pace, Inc.
Aaron J. Conner General Contractors
$200,242.00
217,846.50
224,650.70
234,967.00
248,124.30
$18,348.00
23,940.00
21,439.00
20,386.00
19,116.00
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and recommendation to
Council.
Sincerely, /~i4~.....
Mary F. Parker, C~.~C
City Clerk
MFP: ra
E. C. Pace Company, Inc., P. 0. Box 12685, Roanoke, Virginia
24027
S. C. Rossi & Company, Inc., 1410 16th Street, S. E.,
Roanoke, Virginia 24014-2650
J. P. Turner & Brothers, Inc., P. 0. Box 627, Salem, Virginia
24153
· Room456 MunicipalBuildlng 2150"lurchAv~nue, S.W. Roanoke, Virg,n~a24011 (703)981-2541
Mr. Robert A. Garland
Mr. William F. Clark
Mr. Kit B. Kiser
Page 2
June 22, 1988
pc: Prillaman & Pace, Inc., 830 Brookdale Road, Martinsville,
Virginia 24112
Aaron J. Conner General Contractors, Inc., P. 0o Box 6068,
Roanoke, Virginia 24017
Mr. Wilburn C. Dibling, Jr., City Attorney
Office o~
June 29, 1988
File #514-9
L. H. Sawyer Paving Company,
496 Glenmore Drive
Salem, Vi.ginia 24153
Inc.
Adams Construction Company
P. O. Box 1262~
Roanoke, Virginia 2402?
$. R. Draper Paving Company,
4?42 Old Rocky Mount Road
Roanoke, Virginia 24014
1nc,
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29195, accepting the bid of
Virginia Asphalt Paving Company, Inc., for bituminous concrete
overlays and pavement profiling of various streets within the
City of Roanoke, in the total amount of $1,036,618.15, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 27, 1988.
On behalf of the Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed
project.
~,. l~ ~. ~Sincerely'
i.~ary F. Parker, C~fC
City Clerk
MFP: ra
Eric.
Room 456 Municipal Building 215 (~ura~ Avenue, S.W. Roanc~e, Virginia 24011 (703) 981-2541
Office of the City C]en~
June 29, 1988
File #514-9
Virginia Asphalt Paving Company,
P. 0. Box 8395
Roanoke, Virginia 24014
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29195, accepting your bid
for bituminous concrete overlays and pavement profiling of
various streets within the City of Roanoke, in the total amount
of $1,036,618.15, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincerely,g.%. ~'~ ~'
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr. W. Robert Herbert, Chairman, Roanoke Regional Airport
Commission
Mr. Lee Garrett, Vice-Chairman, Roanoke Regional Airport
Commission, P. 0. Bo~ 29800, Roanoke, Virginia 24018-0798
Mr. William F. Clark, Director of Public Works
. Mr. William L. Stuart, Manager, Street Maintenance
Mr. Kit Bo Kiser, Director of Utilities and Operations
Mr. Robert C. Poole, Airport Manager
Room 456 Municipal Building 215 C~urch A'~ue~ S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of ~he City Clerk
June 29, 1988
File #514-9
Mr. W. Robert Herbert, Chairman
Roanoke Regional Airport Corrgnission
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a Bid Corr~.ittee report with reference to
bituminous concrete overlays and pavement profiling of various
streets within the City of Roanoke, which report was before the
Council of the City of Roanoke at a regular meeting held on
Monday, June 27, 1988.
On motion, duly seconded and adopted, that portion of the report
pertaining to airport paving was referred to the Roanoke Regional
Airport Comr. ission for appropriate action.
Sincerely,g,~.~ --~' ~
Mary F. Parker, C~
City Clerk
MFP: ra
Enc.
pc:
Mr. Lee Garrett, Vice-Chairman, Roanoke Regional Airport
Commission, Po 0. Box 29800, Roanoke, Virginia 24018-0798
Mr. Joel Mo Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser. Director of Utilities and Operations
~r. Robert C. Poole, Airport Manager
Room 456 Municipal Building 215 G'~urch Avenue, S.W. Roanoke, Virginia 24011 (.703) 98'1-254t
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 27th day of June, 1988.
No. 29195.
VIRGINIA,
AN ORDINANCE accepting the bid of Virginia Asphalt Paving
Co., Incorporated, for bituminous concrete overlays and pavement
profiling of various streets within the City of Roanoke, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Virginia Asphalt Paving Co., Incorporated, in
the total amount of $1,036,618.15, for bituminous concrete
overlays and pavement profiling of various streets within the
City of Roanoke, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file
in the Office of the City Clerk, be and is hereby ACCEPTED, it
being recognized that an additional $43,000.00 for Airport paving
is included in this contract amount, which will be subject to
approval by the Roanoke Regional Airport Commission, as more par-
ticularly set forth in the report to this Council dated June 27,
1988.
2. The City Manager or the Assistant
City Clerk are hereby authorized on behalf
City Manager and the
of the City to execute
and attest, respectively, the requisite contract with the suc-
cessful bidder, based on its proposal mde therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said
work to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the afore-
said work are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's appre-
ciation for such bid.
4. In order to
municipal government,
ordinance shall be
provide for the usual daily operation of the
an emergency is deemed to exist, and this
in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of Fne City Clerk
June 29, 1988
File #60-514-9
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29194, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the transfer of $343,619.00 from
certain accounts in the fiscal year 1987-88 budget, in connection
with award of a contract, in the total amount of $1,036,618.15,
to Virginia Asphalt Paving Company for bituminous concrete
overlays and pavement profiling of various streets within the
City of Roanoke, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 27,
1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Ene.
pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
~r. Robert C. Poole, Airport Manager
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-254~1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 27th day of ~une, 1988.
No. 29194.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Works
Street Paving (1) ...................................
Non-Departmental
Miscellaneous (2) ...................................
Contingency (3) .....................................
Public Safety
Jail (4) ............................................
Fund Balance
Capital Maintenance &
City Unappropriated
1) Fees for Prof. Srvcs.
2) Miscellaneous
3) Capital Reserve
4) Recovered Costs
5) CMERP - City
Equipment Replacement Program-
(001-052-4120-2010) $ 343,619
(001-004-9140-2170) ( 50,000)
(001-002-9410-2200) ( 92,255)
(001-024-3310-8005) ( 50,000)
(001-3332) (151,364)
BE IT FURTHER ORDAINED that,
Ordinance
$17,759,924
1,242,900
10,389,255
143,576
96,070
22,338,737
2,995,379
$ 400,666
an emergency existing, this
shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Bituminous Concrete Overlays and
Pavement Profiling of Various Streets Within the
City of Roanoke
mo
Bid Committee Report attached is for paving and profiling of various streets
within the City of Roanoke. The 31~945 tons of asphalt will pave 57 lane
miles of streets. An additional 1~700 tons of asphalt will pave certain ramp
areas of the Roanoke Regional Airport.
City street paving programs thirteen-year average is shown on Attachment I.
The average number of lane-miles paved during this thirteen year period is
57.2 which is slightly greater than the 57 lane-miles desired each year.
Recommendation is that City Council approve the recommendations of the Bid
Committee Report.
Refer the airport paving program portion to the Roanoke Regional Airport
Commission for approval by that agency of assignment of 1~700 tons bid on a
unit price basis.
WRH/RKB/hw
Attachments
cc: City Attorney
Director of Finance
Director of Public Works
City Engineer
Roanoke Regional Airport Commission
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
June 27, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bids for Bituminous Concrete Overlays and
Pavement Profiling of Various Streets Within
the City of Roanoke
I. Background on the project includes:
Bids were received by City Council at its June 6, 1988
meeting. These bids were publicly opened and read aloud for
Bituminous Concrete Overlays and Pavement Profiling of Various
Streets Within the City of Roanoke. Four (4) bids were
received and referred to the bid committee for review and
report back to Council. The low bid, in the amount of
$989,868.15 was submitted by Virginia Asphalt Paving Co.,
Incorporated Adding Alternate No. 1 (raising manholes), which
was bid at $46,750.00, the total bid amounts to $1,036,618.15.
City Council, at its October 1, 1979 meeting, directed the
Administration to give "every consideration" to maintaining a
20-year paving cycle on City Streets. The 20-year paving
cycle requires that 57 lane-miles be paved each year within
the City of Roanoke.
Funds totaling $650,000.00 in next fiscal year's (1988-89)
Annual Paving Contract Account (No. 001-052-4120-2010) could
be supplemented with funds in the amount of $343~618.10 from
this fiscal year (1987-88) as follows: $151~363.15 from the
Capital Maintenance and Equipment Replacement Program,
$92,255.00 from Capital Reserve (Account No.
001-002-9410-2200), $50,000.00 from Miscellaneous Refunds
(Account No. 001-004-9140-2170) and $50,000.00 from
Jail-Recovered Costs (Account No. 001-024-3310-8005). This
proposed total amount of $993,618.15 would provide 31~945 tons
of asphalt for paving 57 lane-miles of streets, at prices con-
tained in the low bid shown on Attachment II. An additional
$43~000.00 from the Airport Fund is included for work at the
Airport, which is bid as part of this project. This would
provide for paving certain ramp areas of the Airport.
Page 2
II.
III.
Issues in order of importance are:
A. Compliance of the bidders with the requirements of contract
documents.
B. Amount of the low bid.
C. Funding for construction.
D. Time of completion.
Alternatives are:
A. Award the contract to Virginia Asphalt Paving Co.,
Incorporated and transfer the $343~618.15 necessary to provide
a contract sum of $993~618.15 for street paving, recognizing
that an additional $43~000.00 for Airport paving included in
this bid will be subject to separate approval by the Airport
Commission.
1. Compliance of the bidder with the requirements of the
contract documents was met.
2. Amount of the low bid is acceptable. The $26.77 price per
ton of asphalt is 2.7% less than last year's $27.52 price.
3. Funding for the project is available in the accounts
listed in Attachment III, and in the Airport Fund (to be
billed separately) if approved by the Commission.
4. Time of completion of the project is 120 days.
B. Reject all bids and do not pave the City streets this year.
1. Compliance with requirements of the contract documents
would not be an issue.
2. Amount of the bid price would probably be higher if rebid
at a later date.
3. Funding would not be spent at this time.
4. Time would become a factor in the deterioration of streets
that need paving now.
Page 3
RAG/RKB/hw
Attachments:
cc:
IV. Recommendation is that City Council take the following action:
Ao
Accept the low bid of Virginia Asphalt Paving Co., Incorporated
transfer $343~618.15 from the accounts listed in Attachment
III (Part B) and award a contract in the amount of
$993~618.15.
B. Forward this report to the Airport Commission for appropriate
action on the $43,000.00 for paving at the Airport.
C. Reject the other bids received.
Respectfully submitted,
Robert A. Garland,~airman
~~ C~i rk~
Kit B. Kiser
13 Year Summary (Attachment I)
Tabulation of Bids (Attachment II)
Funding sources (Attachment III)
Airport Paving Map
Street Paving/Profiling List
Street Paving Map
City Attorney
Director of Finance
City Manager
ATTACHMENT I
CITY OF ROANOKE STREET PAVING PROGRAMS
13 YEAR PERIOD
APPROXIMATE COST
YEAR LANE MILES PER TON
1976 15 $14.97
1977 39 19.89
1978 28 21.76
EDA
1977-78 65 21.95
1979 123 22.75
1980 63 21.75
1981 38 23.96
1982 58 22.44
1983 58 23.81
1984 50 28.73
1984' 7 29.54
1985 50 31.77
1985' 7 31.77
1986 40 28.78
1987 45 27.52
1988'* 57 26.77
TOTAL
CONTRACT
$ 129,353.20
432,289.10
375,733.76
809.667.79
1,679 143.58
805.128.29
525.000.00
765.000.00
862.620.86
980 000.00
126,000.00
1,020,000.00
132,000.00
794,000.00
856,064.70
993,618.15
TOTAL 743 11,285,619.43
13-Year
Annual
Average
57.2 868,124.56
*Change order for additional paving
**Current Year Paving Program
Fiscal Year 1988-89:
- Paving Program Account
Fiscal Year 1987-88:
- CMERP
- Capital Reserve
001-002-9410-2200
- Miscellaneous Refunds
001-004-9140-2170
- Jail-Recovered Costs
001-024-3310-8005
ATTACHMENT III
$65O,OOO.OO
151,363.15
92,255.00
50,000.00
50~000.00
$993,618.15
0
Office of the City Clerk
July ~, 1988
File #306
Mrs. Grace P. Flippin
5246 Grandin Road Ext., S. W.
Roanoke, Virginia 24018
Dear Mrs. Flippin:
I am enclosing Resolution No. 29196, memorializing the late aonorable
James W. Flippin, Chief Judge of the Juvenile and Domestic Relations
District Court for the Twenty-third Judicial District of Virginia,
which Resolution was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, June 27, 1988.
Please accept the heartfelt sympathy of the Mayor, Members of City
Council and City Officials upon the passing of Judge Flippin.
Sincerely,fx.~_~4 /~,~
Mary F. Parker, CMC
City Clerk
MFP:kp
Room 456 Munici~l:~a[ Building 215 C~urch A~"~ue, S.W. R~::lnoke. Virginia 2401 t (703) 981-25,4'~
Office of t~e City Cle~
· luly 8, 1988
File #306
~r. James W. Flippin, Jr.
c/o ~rs. Grace P. Flippin
5246 Grandin Road Ext., S.
Roanoke, Virginia 24018
Dear Mr. Flippin:
I am enclosing Resolution No. 29196, memorializing the late Honorable
James W. Flippin, Chief Judge of the Juvenile and Domestic Relations
District Court for the ~enty-tbird Judicial District of Virginia,
which Resolution was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, June 27, 1988.
Please accept the heartfelt sympathy of the Mayor, Members of City
Council and City Officials upon the passing of Judge Flippin.
Sincerely~ /~.~._
Mary F. Parker, CMC
City Clerk
MFP:kp
Room 456 Munici~x:~l Building 215 C~ur, ch Avenue, S.W. Roonoke, V~rgin~a 24011 (703) 981-2541
Office of the City Clerk
July 8, 1988
File #306
~fr. Jon Allen Flippin
c/o Mrs. Grace P. Flippin
5246 Grandin Road Ext., S.
Roanoke, Virginia 24018
,Dear Mr. Flippin:
I am enclosing Resolution No. 29196, memorializing the late Honorable
James W. Flippin, Chief Judge of the Juvenile and Domestic Relations
District Court for the Twenty-third Judicial District of Virginia,
which Resolution was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, June 27, 1988.
Please accept the heartfelt sympathy of the Mayor, Members of City
Council and City Officials upon the passing of Judge Flippin.
Sincerely, ~l,~-
Mary F. Parker, CMC
City Clerk
MFP:kp
ERIC.
Room 456 Municipol Building 2t 5 C~u~h Avenue, S,W. Roanoke, Virginia 2401 ~ (703) 981-2541
IN THE COUNCIL OF THE CITY OF
The 27th day of June, 1988.
No. 29196.
ROANOKE,
VIRGINIA,
A RESOLUTION memorializing the late Honorable James W. Flippin,
Chief Judge of the Juvenile and Domestic Relations District Court
for the Twenty-third Judicial District of Virginia.
WHEREAS, the Members of this Council have learned, with sorrow,
of the passing on June 22, 1988, of the Honorable James W. Flippin,
Chief Judge of the Juvenile and Domestic Relations District Court
for the Twenty-third Judicial District of Virginia;
WHEREAS, Judge Flippin, who was a native of Stuart, Virginia,
and attended Virginia Polytechnic Institute and State University
and earned his undergraduate and law degrees from the University of
Richmond, was elected to the Juvenile and Domestic Relations
District Court bench by the General Assembly in 1973;
WHEREAS, Judge Flippin was widely known for characteristics of
fairness, patience, courteousness, dignity and integrity, all of
which made him an outstanding judge; and
WHEREAS, this Council desires to take special note of his
passing and to pay respect to the memory of this dedicated public
servant;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
as follows:
1. Council adopts this means of recording its deepest regrets
at the passing of the Honorable James W. Flippin, Chief Judge of
the'Juvenile and Domestic Relations District Court for the Twenty-
third Judicial District of Virginia,
Flippin, his widow, and their sons, James W. Flippin,
Allen Flippin, the sympathy of this Council and that
zens of this City.
2. The City Clerk is directed to forward an attested copy of
this resolution to Mrs. Flippin and the survivinE children.
ATTEST:
and extends to Mrs. Grace
Jr. and Jori
of the citi-
City Clerk.