HomeMy WebLinkAboutCouncil Actions 06-20-88REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 20, 1988
2:00 p.m.
AGENDA FOR THE COUNCIL
Muss er
129155)
Call to Order -- Roll Call· All present.
The invocation will be delivered by The Reverend
Word, Pastor, Ebenezer BaptiSt Church. Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C· Taylor.
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BID OPENINGS
A. Bids for construction of Glade View Drive, N. E.,
including'~ roadway with curb and gutter, water line,
sewer line and a triple box culvert. Five bids were
referred to a committee composed of Messrs. Garland,
Chairman, Kiser and Clark.
CONSENT AGENDA (Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF T~ESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday,
April 25, 1958, and the special me,ting of Council held on
Wednesday, April 27, 1988.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A report of the City Manager recommending that Mr. Kit B.
Kiser, Director of Utilities and Operations, serve as the
Roanoke City representative on the Upper Roanoke River Subarea
Advisory Committee.
RECOMMENDED ACTION: Concur in recommendation.
A report of the City Manager requesting an Executive
Session to discuss disposition of: publicly held property, pur-
suant to Section 2.1-344 (a) (2), Code of Virginia (1950), as
amended.
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RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss disposition of
publicly held property, pursuant to Section
2.1-$44 (a) (2), Code of Virginia (1950),
as amended.
,4 communication from Messrs. Joel M. Schlanger and Kit
~iser requesting an Executive Session to discuss acquisition of
real property for public purpose, pursuant to Section 2.l-344
(a) (2), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss acquisition of
real property for public purpose, pursuant
to Section 2.1-344 (a) (2), Code of
Virginia (1950), as amended.
Qualification of John W. Creasy as a member of the
Architectural Review Board for a term of four years ending
October 1, 1991.
RECOMMENDED ACTION: Receive and file.
A communication from Mr. Bernard W. Langheim, Vice
President and General Manager, Cox Cable Roanoke, advising of
Cox Cable Roanoke's intent to seek renewal of the cable televi-
sion franchise in the City of Roanoke, and requesting that the
City commence public proceedings to identify the future needs
and interests of the community as they relate to cable televi-
sion and review the company's performance in serving the City
of Roanoke under the existing cable television franchise.
RECOMMENDED ACTION: Refer to the Regional Cable
Committee.
Television
A Resolution adopted by the Roanoke County Board of
Supervisors on Tuesday, June 14, 1988, expressing congratula-
tions to the City of Roanoke upon being selected an All-America
City for 1988.
RECOMMENDED ACTION: Receive and file.
Request of the Mayor for an Executive Session on personnel matters.
Request of the Mayor for an Executive Session to discuss acquisi-
tion of real property REGULAR AGENDA
for public purpose.
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
A communication from Council Member David A. Bowers with
regard to the proposed change in the sick leave for
city employees. Received an~ filed and referred ~21~
City Manager along wit~ other comments regarding the sick
leave policy.
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b. A communication from Mr. William H. Tanger, III, requesting
an amendment to the City Code to allow the City Treasurer
to ~vaive late payment penalties for personal property taxes
under certain circumstances. Received and fi~ed.
Reports of Officers:
a. City Manager:
arie~L~as: None.
Items Recommended for Action:
1. A report recommending acceptance of a Virginia Sure, er
Food Service Program Grant Award from the Ua S.
Department of Agriculture, in the amount of $42,548.00;
acceptance of the bid submitted by Service America
Corporation to prepare and deliver meals at an average
rate of $1..51 per meal; and appropriation of funds
therefor. Adovted 0r~nance No. 29155 and0rdinance No. 29156.
2. A report reco~ending acceptance of $16,300.00 in addi-
tional funds from the U. S. Department of Justice~
Forfeited Property Sharing Program; and authorizing the
Director of Finance to establish appropriate accounts
so that funds may be expended in accordance wi th
program requirements· Adopted 0r~nce No. 29157. (7-0)
3. ~ report reco~ending approval of certain parNing rate
adjustments for ~he Municipa~ ParNing Garage. Adopted
0r~nce No. 29158. (6-I, ~. Bow~ vo~ng no.
A repori reco~ending appropriation of ~27,g59.00 from
funds designated in the Capital Maintenance and
Equipment ~eplacement Program to the ~uiiding
Mainteaance Account ~o provide for roof repairs on six
par~ shelters, installation of ~ ~e~ boiler in Villa
Heights ~eceeation Center, painting outbuildings
Mountain V~e~ ~ecreat~o~ Centee and renovation of the
front porch ~ Youth Ha~en. Adopted Ordinance No. 29159.
5. A report reco~ending ~hat the Ciiy design, install and
maintain t~affic signals at the intersection of Pelers
Cree~ Road and ~ood Haven Drive, N. ~., subject ~o exe-
cution of cost sharing a~eeements ~ith the Virginia
Department of Transportation and Hop-ln Food Stores,
lnc.; and appropriation of ~3,~00.00 ~herefor. Adopted
0~nance No. 29J60 and 0r~nce No. 29161, (7~0)
6. A report concurring in ~ report of ~he Bid Co~ittee
reco~ending acceptance of the bid submitted by Lee
Hartman ~ Sons, l~c.~ ~o furnish and install Paging and
Monitoring Systems in Fire Station Nos. ~ and 2, in the
total amount of ~,9~.88; and appropriation of funds
~herefor. Adovted 0r~nance No. 2~162 and 0r~nance No. 29163.
Director of Finance:
l. ,4 financial report for the month of May, 1988.
Received and ~lled.
2. A report with regard to City Pensio~ Plan lump sum
payments. Adopted Ordinance No 2~64 {7-~
~ report with regard to compliance modific~tio~s~pf the
Pension Ordinance. Adopted ordinance No. ~16~.
~eports
A report with regard to
completed capital projects.
(7-0)
of Commit tees:
closeout of accounts for
Adopted Ordinance No. 29166.
A report of the Citizens'
recommendations for funding
James D. Ritchie, Chairman.
R~olution No. 29168.
I.
Services Committee submitt ng
of qualified agencies. , Mr.
Adopted Ordinance No. 29167 ana
~ report of the Citizens' Advisory Committee, City-Wide
Parks Study, recommending adoption of the proposed
Parks Plan Implementation Program Phase III as a
guide for allocation of the park bond funds and other
available resources. Mr. Jack D. Hayslett, Chairman.
Concu~ed in recommendation.
A report of the City Manager concurring in the recom~
mendations of the Citizens' Advisory Committee,
City-Wide Parks Study. Received and filed.
A report of the committee appointed to tabulate bids
received for air conditioning and related work at Mountain
View Recreation Center, recommending award of a contract to
Johnston-Vest Electric Corporation, in the amount of
$10,896.00; and appropriation of funds therefor. Mr.
Robert A. Garland, Chairman. Adopted Ordinance No. 29169 and
Ordinance No. 29170. (7-0)
A report of the committee appointed to tabulate bids
received for a radiant heat system for the garage at the
Public Works Service Center, recommending award of a
contract to Joe A. Prillaman Heating & Air Conditioning,
[nc., in the amount of $45,090.00; and appropriation of
funds therefor. Mr. Robert A. Garland, Chairman.
Adopted 0rd~nanee No. 29171 and Ordinance No. 29172. (7-0)
A report of the committee appointed to tabulate bids
received for bituminous concrete overlays and pavement pro-
filing of various streets within the City of Roanoke,
recommending award of a contract to Virginia Asphalt Paving
Company, Inc., in the total amount of $993,618.15; transfer
of $$45,618.15 from the fiscal year 1987-88 budget; and
that the report be referred to the Roanoke Regional Airport
Commission for appropriate action on paving at the Airport·
Mr. Robert A. Garland, Chairman· Deferred fo~ oneweek.
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
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a. Ordinance No. 29146, an second reading, permanently
vacating, discontinuing and closing a portion of the
alleyway in Block 32 of the Deanwood Section of the City,
between Wenonah Street and 7th Street, N. E., running from
Wenonah Street in an easterly direction to a point ten feet
from the eastern lot line of Lot 19 of said block·
Adopted O~dinance No. 29146. (7-0)
b. Ordinance No. 29147, on second reading, rezoning a tract of
land containing 0.719 acre, more or less, lying in the
southwest quadrant of the intersection of Orange Avenue,
N. E., and King Street, N. E., designated as Official Tax
No. 7090511, from L~, Light Manufacturing District, to C-2,
General Commercial District. Adopted Ordinance No. 29147.
(7-0)
c. Ordinance No. 29148, on second reading, rezoning a tract of
land containing approximately 10.74 acres, located on the
easterly end of Sand Road, N. E., designated as Official
Tax Nos. 3250802 3250804, respectively, from RM-2,
Residential Multi-Family, Medium Density District, to LM,
Light Manufacturing District. Adopted Ordinance No. 29148.
d. Ordinance No. 29150, on second reading, permanently
vacating, discontinuing and closing an alley running bet-
ween Montclair Avenue and Kenwood Boulevard, S. E., more
specifically running between Lots 19 and 20, Block 16, and
approximately 128.1 feet in length. Second reading of the
Ordinancewas held in abeyance. The Mayor and an~ ~emb~s of Council
e. A Reso'lution providing that the regular meeting of the
Council of the City of Roanoke scheduled for 7:30 p.m. on
Monday, July 11, 1988, shall be held at 8:00 p.m. on the
same date. Adopted Resolu~on No. 29173. {7-0)
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and Members of City
Council.
b. Vacancies on various authorities, boards, commissions and
commit tees appointed by Council.
10. Other Hearings.of Citizens:
8.d. who ~sh to at~end, the Cdty Manag~ and the D~eator of Public Works w~e
requested to me~t with Mr. Shar~ and other residents in the area to det~mine
wh~h~ or not they can reach a compromd~e wi~h regard to the alle~! in
question. ~
Rejected those perso~ whose names were listed on a communication .~rom
the City Cl~k under date of June 6, 1988, with the excep$~on of Ross Hart
as a member of the Fifth ~lanning Ddst~ct Come, sion.
5)
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of ~ne City Cle~
June 22, 1988
File #237
Mr. Kit ~. Kiser
Director of Utilities
and Operations
Roanoke, Virginia
Dear Mr. Kiser:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 29~ 1988, on motion duly seconded and unanimously
adopted, Council concurred in your appointment by the City
Manager as the City's representative on the Upper Roanoke River
Subarea Advisory Committee.
Sincerely,
Mary F. Parker, C~C
City Clerk
MFP: ra
pc: Mr.
Mr.
Mr o
W. Robert Herbert, City Manager
Wilburn Co Dibling, 'Jr., City Attorney
Joel M. Schlanger, Director of Finance
456 Municipal Building 215 ~ Av~c~ue, S.W. I~oanoke, virginia 24011 (:703) 98t-2541
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Roanoke City Representative - Formation of Upper Roanoke
River Subarea Advisory Committee
Please note the attached letter from the Virginia Water Control
Board. The Upper Roanoke River Basin Water Quality Management Plan
303(e) and its update is important in that this plan is the base docu-
ment that determines what can be withdrawn from, added to and
recreational opportunities that may be associated with the Roanoke River
and its tributaries. This is particularly important as it relates to
future expansion or increased discharges from our Sewage Treatment
Plant.
I believe Kit Kiser is the best person to represent us on this
Committee. It is important that Mr. Kiser represent the City of Roanoke
with Council's concurrence and support.
I recommend concurrence and filing of this report as a consent
agenda item.
Attachment
CC:
City Attorney
Director of Finance
Director of Utilities & Operations
Respectful~ submitted,
W. Robert Herbert
City Manager
Post Office Box 11143
Richmond Virginia 23230 1143
(804) 367 0056
June 8, 1988
COMMONWEALTH of VIRGINIA
STATE H',qTER COA'TROL BO3RD
2111 Hamdton Street
Please reply to; West Central Reglonel Office
Executive Perk
5312 Peters Creek Road
P 0 Box 7017
Roanoke. Virginia 24019
(703) 982-7432
Mr. Kit Kiser, Director
Utilities and Operations
City of Roanoke
Room 354 Municipal Bldg.
215 Church Avenue
Roanoke, VA 24011
RE: FORMATION OF UPPER ROANOKE RIVER SUBAREA ADVISORY COMMITTEE
Dear Mr. Kiser:
In accordance with the Code of Virginia, Sections 62.1.44-15(3) and
62.1.44-15)13), the State Water Control Board is in the process of
updating the Upper Roanoke River Subarea portion of the Upper Roanoke
River Basin Water Quality Management Plan 303(e). We are
establishing an advisory committee to assist in the formation of this
plan update.
We will need your input and review during the development of the
update, and therefore, we invite you or your representative to serve
on the Upper Roanoke River Advisory Committee. With your assistance,
it is our hope this will be of a great benefit to those in the Basin
and in maintaining and providing for future water quality goals.
Our office is in the process of developing the plan update for the
Roanoke River Basin. We are gathering information for the first
phase of the plan update, which includes an inventory on the
following subjects:
2.
3.
4.
5.
7
$
9
10
11
12
Segment Classification and Map
NPDES Discharger Inventory and Map
Water Withdrawals and Map
Ambient Stream Monitoring Station and Map
Ambient Ground Water Monitoring Stations and Map
Solid Waste Disposal Sites, Monitoring Station Map
Animal Waste Inventory and Maps
Industrial No-Discharge Certificate Holders and Map
Toxic Monitoring Program and Map
201 Planning Area Status
Ambient Lake Monitoring Stations and Map
USGS Gage Inventory and Map
Page 2
This inventory will be used in the development of the Water Quality
Assessment and Plan elements. Some of the material shall be ready
for review in July 1988 and we would like to have our first meeting
during late July 1988. We do not expect that there will be more than
two meetings that you will need to attend over the next nine months.
Therefore, an inordinate amount of your time will not be required.
We are including a study area map for your information.
Please let me know if your will serve on this committee or give me a
name and address of someone to represent you. We need this
information as soon as possible in order to get the material out for
review before the meeting.
For you convenience, we have enclosed a postcard
and return to me by June 22, 1988.
Sincerely,
W. S. Estes
Water Resources
Development Supervisor
for you to complete
WSE/wlb
Enclosures
cc: Julian Alexander, SWCB-OWRP
Phone:
Th{s agency does not wish to be represented,
Signed
(Check Here)
Date
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Member of Council:
Please reserve space on Monday'a agenda for an Executive Session to discuss
disposition of publicly held property pursuant to Section 2.1-344(a)(2), Code of
Virginia (1950), as amended.
Respectful~ submitted,
WRH/a
CC:
W. Robert Herbert
City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Finance Director
Roanoke, Virginia
June 20, 1988
Honorable Mayor and Members
Roanoke City Council
Dear Members of Council:
We request an Executive Session to discuss the acquisition of real
property for public purpose in accordance with Section 2.1-344(a)(2)
of the Code of Virginia.
Respectfully submitted,
Kit B. Kiser
JMS:KBK:afm
cc: City Manager
City Attorney
~flce ~ ~e ¢1~ ~e~
June 22, 1988
File #15-249
Mr. W. L. Whitwell, Chairman
Architectural Review Board
1255 Keffield Street, N. W.
Roanoke, Virginia 24019
Dear Mr. Whitwell:
This is to advise you that John W. Creasy has qualified as a
member of the Architectural Review Board for a term of four years
ending October I, 1991.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Ms. Evelyn S. Gunter, Secretary, Architectural Review Board
Room 4~6 Municipal Building 2t5 ¢D~u~n A~ue, $.W. I~anoke. Virginia 24011 (703) 981-2541
Oath or Affirmation_ of Office
Stat~ o] Virginia, Oit~l oI Roanoke,
I, ~, 3 ~., .... cts. ;,/ , do ~lemnly swear (or ~) that
I will sup~ the Constitution of the United Sta~s, ~d the Constitution of the State of Virginia, snd that
I w~l faithfully and impa~ially discharge and ~orm all the duties incumbent u~n me
according to the best of my ability. So help me God.
Subscribed and sworn to before ~ne, this
Office of t'ne City Cle~
9ctober 14, 1987
File #249-15
Mr. John W. Creasy
5506 McVitty Road, S. W.
Roanoke, Virginia 240l$
Dear Mr. Creasy:
At a regular meeting of Council held on Monday, October 12, 1987,
you were reelected as a member of the Architectural Review Board
f~r a term of four.years ending October I, 1991.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reeIected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
cc: Mr. W. &. ~hitwell,
1255 Keffield Street,
Ms. Evelyn S. ~unter,
Chairman, Architectural Review Board,
N. W., Roanoke, Virginia 24019
Secretary, Architectural Review Board
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
COMMONWEALTH OF VIRGINIA )
) To-wi t:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City CIerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 12th day of October, 1987, JOHN W. CREASY was reelected as a
member of the Architectural Review Board for a four year term
ending October I, 1991.
Given under ,ny hand and the seal of the City of Roanoke this
14th day of October; 1987. .
City Clerk
TUESDAY, JUNE 14, 1988
RESOLUTION OF CONGRATULATIONS TO THE CITY OF
ROANOKE UPON BEING SELECTED AN ALL-AMERICA CITY
FOR 1988
Manager,
on being
and
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA AS FOLLOWS:
WHEREAS, The City of Roanoke, Virginia has
consistently shown outstanding leadership qualities in
its many outstanding endeavors; and
WHEREAS, in recognition of this outstanding
leadership, the City of Roanoke was named an All America
City in 1953 and 1982 by the National Civic League, and
received the same award in 1979 with the other Roanoke
Valley localities; and
WHEREAS, in recognition of their creative
community projects including the Harrison Heritage and
Cultural Center, their Comprehensive Plan and a Self
Help Program for single mothers, the City of Roanoke has
again been selected as an All-America City, one of only
ten cities in the United States to receive this honor.
THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County, Virginia expresses its
congratulations to the Mayor, City Council, City
and the employees and citizens of Roanoke City
selected again as an All America City for 1988,
FURTHER, the Board of Supervisors or Roanoke
count .ucce
Elmer C. ffodge ~ LeK ~ar~-ett, Chairman
County Administrator
Ri~an
arry C/i~ckens
Office af the Mayor
June 20~ 1988
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke~ Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
corr~nissions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincere
Noel C. Taylor
Mayor
NCT:se
P.~::~om 452 Municipal Building 215 Church Avenue, S.W. Roanoke, ¥irginia 24011 ~703) 981-2444
Office of the Mayor
June 20, 1988
The Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke~ Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss a matter
regarding acquisition of real property for public purpose,
pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as
amended.
Sincerety~
Noel C. Tayto
Mayor
NCT:se
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-2444
Office of the City Clerk
June 22, 1988
File #184
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Council Member David
A. Bowers with regard to the proposed change in the sick leave
policy for City employees, which communication was before the
Council of the City of Roanoke at a regular meeting held on
Monday, June 20, 1988.
On motion, duly seconded and unanimously adopted, the com-
munication was referred to you for your information in connection
with your study of the matter.
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. earl B. Reynolds, Jr., Acting ~anager, Personnel
Management
Air. Barry K. Agnew, Administrator/Pay/Classification
Room 456 - Municipal Building 215 (hurch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the Council
June 20, 1988
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I have been contacted by dozens of our City employees regarding
the proposed change in the sick leave policy. There seems to be
a great amount of confusion about the proposal.
I have been told by several employees that they were told by
administrative representatives that the current sick leave policy
is being complied with by 87% of our employees; that's not a bad
record when only 13% appear to be abusing the current policy. It
sounds, to me, that we might need to address ourselves to better
supervision of the 13% who are not complying rather than changing
the policy for which 9 out of 10 of our employees are following.
At any rate, I do believe that it is important that this Council
hear the concerns of our employees on this matter accordingly,
prior to any Council action. I would respectfully request that
we set either a public hearing at night or a special meeting of
Council so that this issue may be addressed by our employees at a
time other than during regular working hours. I had understood
that this matter would be set for decision on June 27, and I want
to inform you that I will be absent from that meeting and would
respectfully request that the matter be set over to a night
meeting at another date at which time all members of Council can
be present to hear from our employees on this proposal.
I ask that this request for a hearing or special meeting be
placed on our agenda for June 20, 1988.
Best personal regards to you all.
Sincerely,
David A. Bowers
Council Member
DAB:ra
Room 456 Municipal Building 215 O'~urch Avenue, SW. Roonoke, Virginia 24~1 t (703) 981-2541
Office of the City Clenk
June 22, 1988
File #24A-79-34
Mr. William H. Tanger, III
1302 Second Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Tanger:
Your communication requesting an amendment to the City Code to
allow the City Treasurer to waive late payment penalties for per-
sonal property taxes, under certain circumstances, was before the
Council of the City of Roanoke at a regular meeting held on
Monday, June 20, 1988.
On motion, duly seconded and unanimously adopted, the com-
munication was received and filed.
Sincerely, ~..~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
pc: ~r.
Gordon E. Peters, City Treasurer
456 /v~nlcl~:ll ~lldlng 215 Ghu~h Av~, SW I~, Virginia 24011 (703) 98t-2541
Office of the City Clerk
June 22, 1988
File #72-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. lferbert:
I am attaching copy of Ordinance No. 29156, authorizing execution
of a grant application made on behalf of the City of Roanoke for
the United States Department of Agriculture 1988 Summer Food
Service Program, and acceptance of the subsequent grant award;
and authorizing acceptance of the bid submitted by Service
America Corporation to prepare and deliver Summer Food Service
Program daily meals to designated feeding sites in the City,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 20, 1988.
Sincerely, ~
Mary F. Parker, C~C
City Clerk
MFP:ra
Enc.
pc: Service America Corporation,
24003
Air. Wilburn C. Dibling, Jr.,
Mr. James D. Ritchie,
P. O. Aox 360, Roanoke,
City Attorney
Director of Human Resources
Virginia
Room 456 Munlcipol Building 2t5 C~urch A,,~"~ue, S.W. Roanc~e, Vir, g. ~nia 24011 (703) 981-2541
Office of the City Clerk
June 22, 1988
File #72-236
Stewart Sandwiches~ Inc.
5732 Corlew Drive
~orfolk, Virginia 23511
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29156, authorizing execution
of a grant application made on behalf of the City of Roanoke for
the United States Department of Agriculture 1988 Summer Food
Service Program, and acceptance of the subsequent grant award;
and authorizing acceptance of the bid submitted by Service
America Corporation to prepare and deliver Summer Food Service
Program daily meals to designated feeding sites in the City,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 20, 1988.
On behalf of the Council, I would li~e to express appreciation
for submitting your bid on the abovedescribed program.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
Room 456 Municipal Building 215 iD'lurch Avenue, S.W. Roanoke, Vlrglnla 240t I (703) 981-2541
-/
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 20th day of Ju~e, 1988.
No. 29156.
VIRGINIA,
AN ORDINANCE authorizing the execution of a grant application
made on behalf of the City of Roanoke for the United States
Department of Agriculture 1988 Summer Food Service Program, and
the acceptance of the subsequent grant award; and authorizing the
acceptance of the bid of Service America Corporation to prepare
and deliver the Summer Food Service Program daily meals to
designated feeding sites in the City of Roanoke; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager, W. Robert Herbert, or the Assistant
City Manager, Earl B. Reynolds, Jr., is hereby authorized to exe-
cute for and on behalf of the City of Roanoke the grant applica-
tion for the United States Department of Agriculture 1988 Summer
Food Service Program, and accept the grant award in the amount of
$42,548.00 from the United States Department of Agriculture; and
the City's Director of Human Resources is authorized to execute
any grant conditions or assurances related thereto and to nego-
tiate and execute appropriate interagency cooperation agreements
in order to implement the program funded by the grant, as
requested in a report of the City Manager dated June 20, 1988.
2. The bid of Service America Corporation made to the City
offering to prepare and deliver the Summer Food Service Program
daily meals to designated feeding sites in the City of Roanoke,
for an average cost of $1.513 per meal, is hereby ACCEPTED.
3. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, on behalf of the City, to exe-
cute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, the contract to be in such
form as approved by the City Attorney.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
C)fficeofthe Cl~Clerk
June 22, 1988
Fi le #60-72-236
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29155, amending and reor-
daining certain sections of the 1987-88 Grant Fund
Appropriations~ providing for the appropriation of $42,548°00 in
connection with acceptance of a grant award from the U. S.
Department of Agriculture for the Virginia Summer Food Service
Program, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 20, 1988.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. lq. Robert Herbert,
Mr. James D. Ritchie,
City ~ianager
Director of Human Resources
Roo~n456 MunicipolBuilding 215 Church Ave~ue, S.W. Roanoke, Virg~nla24011 (703)98~1.2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of June, 1988.
No. 29155.
AN ORDINANCE to amend and reordain certain sections
1987-88 Grant Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Health and Welfare
Virginia Summer Food Service Program
Revenue
Health and Welfare
Virginia Summer Food Service Program -
1988 (1-3)...
$ 209,611
42,548
$ 209,611
1988 (4) ..... 42,548
1) Food Costs (035-054-5117-6010) $34,545
2) Labor (035-054-5117-6011) 4,894
3) Administration (035-054-5117-6012) 3,109
4) 1988 Food Srvc.
Revenue (035-035-1234-7058) 42,548
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
June 20, 1988
Roanoke, Virginia
Honorable Mayor and CJry Council
Roanoke, Virginia
Members of Council:
SUBJECT: Virgirda Summer Food
Service Program Grant
Applicat~n to the U. S.
Department of Agriculture
I. BACKGROUND
A. The U. S. Department of AgrictRture has so]4~red applications from
municipalities to participate in the 1988 Virginia Summer Food
Service Program.
The purpose of the program is to provide numi~ionally balanced,
healthy meals to children, ages 1 through 18, of low-income fam~q4~s
(less than 185% of poverty) during the summer months of 1988.
Cost reimbursements are made to program sponsors (City of
Roanoke), by the U. S. Department of Agriculture, at a rate of
approximately $1.85 per meal consumed (lunch) by a participating
eligible youth.-
The VirKh-dm Summer Food Service Program is similar in concept to
the National School Lunch Program and the participants' ~14~h414ty ~s
comparable to that used to determine ~ligiblqity for free, or reduced
price, meals during the school year.
Roanoke~ operated this program last year serving approximately 114
eligible youth daily at two feeding sites in the City. Over
meals were consumed during the entire summer.
Roanoke City School~ sponsored a sim~!~r program in 1985 and has,
again, elected not to sponsor such a program this year, due to the
broad responsib~l~s of sponsorship and their present capab41~s.
The need for this program and potent~l operalJonal plans were
originally explored and developed by a task force of the City
Manager's Human Resources Steering Committee. Agencies
represented included the Department of SoP~m] Services, the Fifth
District Employment and Training Consortium, with the assistance of
City Parks and Recreation, Roanoke Redevelopment and Housing
Authority, and Totml Action Against Poverty.
Problems presentr resarding lack of enough food, were projected
for fifty-five (55) families in the northwest neighborhoods of the
City. Problems present, regarding nutr~nn/attentJon for children,
were projected for 1,333 famil~s throughout Roanoke, with 166
fsm~l~s in northwest an~i54 fam~q~s in southeast areas of the ~
(concentrated neighborhood. (Projections are based upon United
Way Needs Assessment Survey.)
City Council Report
June 20, 1988
Page 2
The U. S. Department of Agriculture is supportive of efforts by
the Cityof Roanoke to expand this program and has expressed its
interest in providing whatever suppor~ve assistance necessary to
accomplish the program's objectives.
II. PRESENT SITUATION
A grant application for the Virgirda Summer Food Service Pro~ram
has been prepared by the Fifth Distrlot Employment and Training
Consor~um, on behalf of the City of Roanoke, for considera~on by
the U. S. Department of Agriculi-ure for funding this summer, for
the period June 27 through September 2, 1988.
B. Daily lunch meals are proposed for 470 youths par~pating at six
housing project sites ~ Jamestown, In H~n V~q]m~-e, Hurt Park,
Landsdown, Lincoln Terrace, and Hunt Manor. It ~s estimated that
over 23,000 meals w~l be served through th~ expanded project.
C. The proposed expansion from two to six feeding sites reflects both
the success o~ /mst year's program and the broad need existing for
such a program for needy youth in the City.
The Department of Human Resources is proposed to administer the
project through intaragency agreements with the Fifth Distr/~t
Employment and Training Consor~um (FDETC), Roanoke Redevelop-
ment and Housing Authority (RRHA), and Total Action Agsinst
Poverty (TAP), an informal written agreement with the Department
of So~l Services, and a contract with a meal vendor to prepare
and deliver 470 meals, daily, to the project sites.
DSS -- Monitoring and daily project support.
FDETC --Monitoring, administration, and daily project support.
RRHA -- Provision of site fs~]~y at six Housing Project sites
and volunteer staff support (two individual~).
TAP --
Site superxdslon coordinated through the JTPA/FDETC
Summer Youth Employment Program, and the grant award
from USDA to the City.
Vendor -- Will prepare and deliver over 23,000 meals to six sites,
vendor to be selected by compe~ve bid process.
There are 470 meals proposed to be provided on each of the
forty-mine (49) meal service days, between June 27 and September
2, 1988 (Monday through Friday, excluding July 4th holiday).
City Council Report
June 20, 1988
Page 3
Ail costs are reimbursable by the U.S. Department of Agriculture,
~-A-~-6~d--~pon the number of meals consumed by eligible youth
par~pants.
G. A grant applica~on for the Summer Feeding Program was approved
by the U. S. Department of Agriculture, for funding on June 10,
1988.
A vendor must be selected to prepare and deliver the meals to the
six project sites. An '%nvitation for Bid" process has been de-
veloped and implemented, following the City's procurement guide~
lines. One bid was received and, upon revimw by appropriate City
stm~f, it has been determined that Service America Corporation
has proposed a responsive program for meal preparation and de-
livery.
An average rate of $1.513 per meal has been proposed by Ser-
vice America Corpora~on which is responsive to our target
rate of $1.50 per meal. The USDA c~l~ng rate for food
vendors is $1. 7125 per meal. The City w~l make use of the
bmlmnce avsilable per meal, $.2125, to accommodate the mini-
mum s~m~n.g needs to supervise the feeding sites.
Service America Corporation also agrees to request reimburse-
ment for only those meals for which the City is ~]Jgibl~ for
USDA reimbursement. This w~l enable the project to pay for
itself entirely f-rom USDA grant funds.
I. Cost projections total $42,548.00
1. Food Related Costs: $34~545.00
(470 meals per day x 49 serving days x $1.50 avg. per meal
reimbursement to vendor. )
2. Labor Costs: $4~894.00
(Site supervision)
3. Administrative Costs: $3,109.00
(Program management and monitoring)
ISSUES
A. Cost to the City
B. Need for Food Services in the Community
C. Effective and E~nt Delivery of Services
C~y Council Report
June 20, 1988
Page 4
IV. ALTERNATIVES
Accept the grant award from the U. S. Department of Agr/culture~
in the amount of $42~548.00~ and authorLze the Department of
Human Resources~ to negotiate and execute appropriate interagency
agreements to fa~,l~te the success of the project. AdH~mnally~
accept the responsive bid from Serv/ce America Corpora~on to
prepare and deliver meal~ at an average rate of $1.51 per
meal1 (bid is attached) and author/ze the negotiation of a
vendor contract between the C~-y and Service America Corporation.
Cost to the City - No projected cost to the City, as all
expenses are reflnbursable through the U. S. Department of
Agriculture or budgeted through FDETC funds, for the
Summer Youth Employment Program.
Need for Food Services in the Community Need is wide-
spread and project will accommodate targeted efforts, to
provide nut~mnally balanced, daily meal~ to 470 needy
youths.
Effective and E~i~nt Delivery of Services - Interagency
agreements with DSS, FDETC, RRHA, and TAP, w-z%l promote
both the effective and ~n~nt delivery of services, to
Roanoke City residents, whom the project is designed to
assist. Serv/ce America Corpora~on has a successful track
record of providing vendor meals in the Roanoke area and has
been responsive to the objectives of the Summer Food Service
Program.
Do not endorse the grant application or award from the U. S. Depart-
ment of Agriculture~ nor accept the bid from Service America Corpora-
tion.
1. Cost to the City - No direct cost impact to the City.
2. Need for Food Services in Commun/ty - Need will continue,
without program of intervention for 470 youths.
~ffective and E~nt Delivery of Services - Poten~m]
~nteragency services would not be utJl/zed to address needs,
without U. S. Department of Agriculture resources.
C~y Council Report
June 20, 1988
Page 5
V. RECOMMENDATION
Approve Alternative A:
Accept the grant award from the U. S. Department of Agri~ulture~
in t~e amount of $42~548.00~ and authorize the Department of
Human Resources, ..... to negot£ate and execute appropriate interagency
agreements to facilitate the success of the project. Add~mnally~
acce t the bid from Service America Corporation. at an averame
reimbursement rate of $1.51~ to prepareand delive~ vendor me~
and authorize the negotia~on of a vendor contract between the City
and Service America Corpora~on.
Appropriate $42~548.00 with a corresponding revenue estimate~ to
an account to be established in the Grant Fund by the Director of
~inance, for the Vir~irda Summer Food Service Program.
JDR:nlf
cc: Director of Finance
City Attorney
Respectfully subm~-~d,
W. Robert Herbert
City Manager
1988 Sumner Food Service Program
Program Reimbursement
Meals (1.S0)
Staff (.2125)
1.7125
1.7125 x 470 x 49 days =
$39,439
Admin. Reimbursement
13.5 cents
.135 x 470 x 49 days =
$ 3,109
Total
$39,439 Program and Staff
3,109 Admin.
4'$7T, 548
Food Related Costs ($1.50/meal) = $34,545
Labor Costs (.2125/meal) = $ 4,894
Admin. (.135/meal) = $ 3,109
~,548
Office of t~e City Clefi~
June 22, 1988
File #60-236-5
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29157, amending and reor-
daining certain sections of the 1987-88 Grant Fund
Appropriations, providing for the appropriation of $16,300.00 in
connection with the U. S. Department of Justice, Forfeited
Property Sharing Program, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 20, 1988.
Sincerely, p~,~.
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director
Public Safety
Mr. M. David Hooper, Chief of Police
of Administration and
Room456 MunlcipolBuJlding 215(~urchAve~,ue, S.W. Roano~e, Virg~nla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of June, 1988.
No.~ 29157.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Federal Investigation Subsidy (1) ...................
Revenue Estimate
Federal Investigation Subsidy (2) ...................
1) Investigations and
Rewards (035-050-3300-2150) $16,300
2) Fed. Investigation
Subsidy (035-035-1234-7060) 16,300
$ 54,300
$ 54,300
BE
Ordinance
IT FURTHER ORDAINED that, an emergency existing, this
shall be in effect from its passage.
ATTEST:
City Clerk
· '~ ''; ~" ~' ~ Roanoke Virginia
June 20, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: S~aring Federally Forfeited Property
I. Back~round:
Congress emended 21 USC. Sec. 881 el-4, October, 1986,
which authorized the transfer of certain federally
forfeited property to state and local law enforcement
agencies that participated in the investigation and
seizure of the property.
Application for an equitable share of property seized by
local law enforcement must be made to the U. S. Depart-
ment of Justice and certified by the City Attorney as to
the appropriate agency and representative to receive the
property and that the transfer is not prohibited by state
or local law.
Property (including funds shared with state and local
agencies) may be used only for the purpose stated in the
application, i.e., narcotics related to law enforcement.
The asency requesting the transfer of property agrees to
pay fees and expenses necessary to effect the transfer.
January 4t 1988, Council, at its regular meeting, author-
ized the Director of Finance to establish grant fund
account from which funds may be dispersed in accordance
with provisions of this program.
II. Current Situation:
Police Department estimates additional funds periodically
from the federal government's asset sharing program.
Bo
City Council action is needed to accept additional funds
to be dispersed in accordance with provisions of the
program.
Revenues collected for these grant funds are $54t272.40
and deposited in Grant Account Number 035-050-1234-7060.
Current account estimate is $38,000.
Subject:
Mayor and Members of Council
Sharing Federally Forfeited Property
June 20, 1988
Page 2
III. Issues:
WRH:MDH:gs
A. Need
B. Funds Availability
IV. Alternatives:
City Council accept additional ($16~300) funds from U. S.
Department of 3ustice, Forfeited Property Sharing Program
and authorize the Director of Finance to establish
appropriate accounts so that funds can be expended in
accordance with program requirements.
Need exists to provide additional funds and equip-
ment to enhance undercover narcotics control inves-
tigations.
Fund availability will be controlled by effective-
ness of investigations through assets seized and
forfeited in Joint investigations with federal
agencies.
City Council reject assets from Federal Forfeiture
Sharing Program and not authorize Director of Finance to
establish appropriate accounts for such assets.
Need for supplemental funds enabling increased
effectiveness of undercover drug enforcement will
not be met.
Funds will not be applied for or received from the
Federal Forfeiture Sharing Program.
V. Recommendation is that Council approve Alternative "A" to
accept assets from the Federal Forfeited Property Sharing
Program and:
A. Appropriate $16~300 to the following grant fund account:
Investigations and Rewards ...................... $16~300
B. Increase the revenue estimate for this grant for $16~300.
Respectfully submitted,
W. Robert Herbert
City Manager
Subject:
Mayor and Members of Council
Sharing Federally Forfeited Property
June 20, 1988
Page 3
City Attorney
Director of Finance
Director of Administration and Public Safety
Chief of Police
Office of the City Clerk
June 22, 1988
File #181
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29158, providing for an
adjustment of the fees charged at the Municipal Parking Garage,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 20, 1988.
/"~~'Sincerely'
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Gordon E. Peters, City Treasurer
Mr. Robert Layman, Manager, Municipal Parking Garage,
Church Avenue, S. W., Roanoke, Virginia 24011
121
· Room 456 Municipal Building 215 O~urch Avenue, S.W. Roanoke, Vlrg~nta 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 20th day of June, 1988.
No. 29158.
VIRGINIA,
AN ORDINANCE providing for an adjustment of the fees charged
at the Municipal Parking Garage; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The parking fees in the Municipal Parking Garage shall
be amended in accordance with the following schedule effective
August 1, 1988:
Element Rate
Each 1/2 hour $ .50
Maximum 24 hours 3.00
Monthly 40.00
5:00 p.m. to 9:00 p.m. weekdays Free
and all day Saturday and Sunday
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Municipal Parking Garage - Rate Adjustment
I. Background:
A. Last adjustment to parking rates occurred January 1, 1987.
Periodic and relatively small adjustments in parking rates are
more in line with private business practices than are
infrequent but large amounts.
Free parking is provided on Saturdays and Sundays and after
5:00 p.m., Monday thru Friday.
Survey of parking rates by APCOA, Inc. at surface lots and
garages in Central Business District (CBD) reveals the
following:
1st 30 Minute Rate
Rate
No. of Facilities
Having that Rate
.50 7*
.60 2
.75 1
*Includes Municipal Parking Garage
Daily Rates
Rate
No. of Facilities
Having that Rate
$2.00
2.25
2.50
2.75
3.00
3.25
3.50
*Includes Municipal Parking Garage
Page
Monthly Rates
Rate
$35.00
36.00
40.00
42.00
No. of Facilities
Having that Rate
3
2m
1
1
*Includes Municipal Parking Garage
Note:
Many facilities do not have separate monthly rates.
The monthly charge is the daily rate times the
number of working days in the month. This equates
to a $44.00 to $77.00 per month charge for parking
in the CBD.
Cost of providing and administering parking deck space in
today's market is approximately $65.00 per space per month.
II. Current Situation:
A. Parking Garage managed by APCOA, Inc.
B. Parking rates established by Roanoke City Council.
C. Parking demands in the downtown area are increasing.
D. Current and proposed rates are as follows:
Type Rate
Current Rate
Proposed Rate
Each 30 minute period
or portion thereof $ 0.50
Maximum 24 hour period 2.50
Monthly 36.00
Evenings & Weekends
(Transient) Free
$ 0.50
3.00
40.00
Free
III. Issues in order of consideration are:
A. Competitive Rates
B. Downtown Promotion
C. Revenue
D. Space Replacement Cost
E. Timely Ad.]ustment
Page 3
IV. Alternatives:
A. Council approve the followinK:
Establish the followinK rates to be effective August
1, 1988:
Each 30 minute time period or
portion thereof
Maximum 24 hour period
Monthly
$ 0.50
3.00
40.00
ii. Maintain free parkin~ between the hours of 5 p.m.
and 9 p.m. evenings and on Saturdays and Sundays.
Competitive rates will still be maintained when compared
to other lots and garages.
Downtown promotion for workers and shoppers will be
provided by providing parking at less than cost and by
continuing free parking on Saturdays and Sundays and
evenings.
Revenue increase is estimated at $37,500 on an annualized
basis. Revenue can be used for many items, to include:
Resealing and re-stripping of parking garage
decks,
b. Help offset debt service, or
To offset the loss of revenue from the
termination of the lease with Macados until
that space is released to a new tenant.
Space replacement cost and operating cost will still be
more than fees charged.
5. Timely ad.]ustments in fees will be accomplished.
B. Council deny ad~ustin~ parkin~ fees.
1. Competitive rates will be more than maintained.
Downtown promotion will be maintained as long as other
sources of revenue can provide parking spaces.
3. Revenue increase will not occur.
4. Space replacement cost will get further ahead of revenue.
5. Timely adjustment in the fees will not be accomplished.
Page 4
Vo
Recommendation: Council adjust parking fees in accordance with
Alternative "A" with effective date to be August 1, 1985.
WRH:KBK:afm
Respectfully submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
Office of ¢ne City Clerk
June 22, 1988
File #60-67-33
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29159, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the transfer of $27,959.00 from
Maintenance of Fixed Assets to Building Maintenance, Maintenance
Third Party in connection with roof repairs on six park shelters,
installation of a new boiler in the Villa Heights Recreation
Center, painting outbuildings at Mountain View Recreation Center
and renovation of the front porch at Youth Haven, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 20, 1988.
f'~, ~ ~. ~l~,/~.-Sincerely'
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Nelson M. Jackson, Manager, Building Maintenance
~ir. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Jimmie Bo Layman, Manager, Parks and Recreation
Mr. D. Darwin Roupe, Manager, General Services
Mr. James B. Ritchie, Director of Human Resources
Mr. Jack B. Trent, Manager, Youth Haven
and
Room 456 Municipal Building 2t5 Church Avenue, S.W. Roanoke. ~irglr~ia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of June, 1988.
No. 29159.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS,
Government of the City of Roanoke, an emergency is
exist.
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the 1987-88
Appropriations, be, and the same are hereby,
reordained, to read as follows, in part:
for the usual daily operation of the Municipal
declared to
the City of
General Fund
amended and
Appropriations
Public Works
Building Maintenance (1) ............................
Non-Departmental
Contingency (2) .....................................
1) Maint. 3rd Party
2) Maint. of Fixed
Assets
(001-052-4330-3056) $ 27,959
(001-002-9410-2201) (27,959)
$17,444,264
2,969,319
10,503,551
168,528
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Fund Appropriation -
Capital Maintenance and
Equipment Replacement Program
I. Background:
A. November 9~ 1987, City Council approved a Capital Maintenance
and Equipment Replacement Program.
Capital Maintenance and Equipment Replacement Program
included a list of items which would not exceed the single
item cost of $10~000.00.
Council approval is required for single purchases for which
cost exceed $10~000.00 as stated in the Code of the City of
Roanoke, Chapter 23.1, Procurement, (1979), as amended.
II. Current Situation:
III.
Single purchases from the approved expenditure list, which
will cost less than $10~000.00 are identified on Attachment
Those items shown on Attachment "A" will be processed in
accordance with the procurement code as identified in the
Code of the City of Roanoke.
C. Council appropriations are requested to allow for the pur-
chase of all items listed on Attachment "A".
A. Need
B. Timeliness
C. Competition of Purchases
D. Fund Availability
Page 2
IV. Alternatives:
A. Council approve this request to appropriate ~27~959.00 to
Building Maintenance account to allow for designated expen-
ditures.
1. Need - Some critical needs and repairs will be met with
this alternative.
2. Timeliness - Purchases for less than $10~000.00 can be
expediently processed and appropriately procured in the
most timely fashion.
3. Competition of Purchases - Ail items will be purchased
in accordance with the City Procurement Code.
4. Fund Availability - Funds are designated in the Capital
Maintenance and Equipment Replacement Program to provide
for these purchases.
B. Council not approve this request to appropriate funds to
allow for designated expenditures.
1. Need - Some critical repair and needs would not be met.
2. Timeliness - Would not be an issued in this alternative.
3. Competition o~ Purchases - would not be an issue in this
alternative.
4. Fund Availability - Designated funds would not be
expended with this alternative.
V. Recommendation is for Council to approve Alternative "A" -
Appropriate $27,959.00 from Maintenance of Fixed Asset Account
001-002-9410-2201 to Building Maintenance Account
001-052-4330-3056, to provide for requested purchases.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DDR/mm
Attachment
cc:
Director of Finance
City Attorney
Manager, General Services
Manager, Building Maintenance
ATTACHHENT ~At~
1987-88 CAPITAL MAINTENANCE
AND EQUIPMENT REPLACEMENT PROGRAM
Designated Expenditures
Buildin~ Maintenance
Repair Roofs on Six (6)
Park Shelters ..............
$ 6,610.00
Provide and install new
boiler in Villa Heights
Recreation Center ............
$ 5,600.00
Paint outbuildings at
Mountain View Recreation
Center ...............
$ 7,958.00
Renovate front porch at
Youth Haven ...............
$ 7,791.00
TOTAL $27,959.00
Office of the City Clen~
June 22, 1988
File #183-20
Mr. W. ~obert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29161, authorizing installa-
tion of a traffic signal system at the intersection of Peters
Creek Road and Wood Haven Drive, N. W.; and authorizing execution
of certain cost-sharing agreements relating thereto, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 20, 1988.
Sincerelyj ~l~.~-
Mary F. Parker, CMC
City Clerk
MFP: r a
Eneo
pc;
lit. Fred C. Altizer, Jr., Resident Engineer, Department of
Highways and Transportation, 1221 East Broad Street,
Richmond, Virginia 23219
Mr. Edward A. Natt, Attorney, P. 0. Box 20068, Roanoke,
Virginia 24018-1699
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
l{r. William M. Mullins, Manager, Signals and Alarms
Room456 MuniclpalBuildlng 215C~urchAve~ue, S.W. Roanoke, VIrg~nla24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 20th day of Oune, 1988.
No. 29161.
VIRGINIA,
AN ORDINANCE authorizing the installation of a traffic
signal system at the intersection of Peters Creek Road and
Wood Haven Drive, N. W.; authorizing the execution of cer-
tain cost-sharing agreements relating thereto; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of
that:
1.
designed,
Roanoke
The City Manager is authorized to cause to be
installed and maintained appropriate traffic sig-
nal devices at the intersection of Peters Creek Road and
Wood Haven Drive, N. W., subject to the execution of cost-
sharing agreements with the Virginia Department of Transpor-
tation (VDOT) and Hop-In Food Stores, Inc. (Hop-In).
2. The City Manager is authorized to execute an
agreement with the VDOT, whereby such Department will agree
to pay fifty percent (50%) of the cost of the installation
of the subject traffic signal devices, and to execute an
agreement with Hop-In to pay fifty percent (50%), not to
exceed $35,000.00, of the cost of installation, such
agreements to be subject to the terms and conditions set out
and described in the City Manager's report dated June 20,
1988, and to be approved as to form by the City Attorney.
Office of the City C~e~
June 22, 1988
File #60-183-20
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29160, amending and reor-
daining certain sections of the 1987-88 Capital Fund
Appropriations, in connection with appropriation of $75,500.00;
establishment of a receivable account, in the amount of
$72,750.00, and transfer of $2,750.00, with regard to design,
installation and maintenance of traffic signals at the intersec-
tion of Peters Creek Road and Wood Haven Drive, N. W., which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 20, 1988.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr. W. Robert Mr. William F.
Mr. Charles M.
Mr. William M.
Herbert, City Manager
Clark, Director of Public Works
Huffine, City Engineer
Mullins, Manager, Signals and Alarms
Room 456 Municipal Building 215 (~urch Avenue, S.W. Roan,c~e, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of June, 1988.
No. 29160.
AN ORDINANCE to amend and reordain certain sections
1987-88 Capital Fund Appropriations, and providing for an
emergency.
of the
WHEREAS,
Government of the City of Roanoke, an emergency is
exist.
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the 1987-88
Appropriations, be, and the same are hereby,
reordained, to read as follows, in part:
for the usual daily operation of the Municipal
declared to
the City of
Capital Fund
amended and
Appropriations
Traffic Engineering
Peters Creek Road & Wood Haven Drive (1-3) .........
Traffic Signals - General (4) ......................
$ 1,395,577
75,500
486,893
Revenue
Accounts Receivable - Hop In Food (5) ..............
Due From State - VDOT (Peters Creek) (6) ...........
Revenue - Hop In Food (7) ..........................
Revenue - VDOT (Peters Creek) (8) ..................
35,000
37,750
35,000
37,750
1) Appr. from Third
Party
2) Appr. from State
3) Appr. from Gen.
Revenue
4) Appr. from Gen.
Revenue
5) Accts. Rec.
Hop In Food
008-052-9562-9004
008-052-9562-9007
008-052~9562-9003
008-052-9560-9003
008-1229)
$ 35,000
37,750
2,750
(2,750)
35,000
6) Due from State -
VDOT
7) Revenue - Hop In
Food
8) Revenue - VDOT
(Peters Creek)
(008-1199) 37,750
(008-008-1234-1084) 35,000
(008-008-1234-1063) 37,750
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Proposed Traffic Signal at the Intersection
of Peters Creek Road and Wood Haven Drive, N. W.
I. Back~round on this subject includes:
Numerous requests for traffic signals at the intersection of Peters
Creek Road and Wood Haven Drive, N. W. have been made by motorists
that regularly use this intersection.
Intersection of Peters Creek Road and Wood Haven Drive, N. W. lies
within Roanoke City limits, although both the north leg of Peters
Creek Road and the west leg of Wood Haven Drive lie in Roanoke
County (see Attachment A).
Traffic counts conducted at this intersection indicate that signa-
lization is warranted according to the Manual on Uniform Traffic
Control Devices (MUTCD).
Ranking of intersections in the City of Roanoke that meet MUTCD
warrants for signalization indicates that the subject intersection
only ranks seventh on a list of twelve such intersections. Based
upon the current signal installation rate of one intersection per
year using City funds, it would likely be several years before such
signalization could be implemented.
II. Current situation of this subject is:
A. Cost estimate of $75,500.00 has been prepared for installation of
the subject signal installation (see Attachment B).
Virginia Department of Transportation has agreed to participate in
fifty (50) percent of the cost of installation of the traffic
signal as outlined in the attached letter dated December 12, 1986
with accompanying agreement (City administration was not able to
recommend acceptance of the agreement at that time due to lack of
funds). This offer from VDOT is still valid.
Co
Rezoning request in County of Roanoke for a proposed Hop-In con-
venience store located on the northwest corner of the subject
intersection is pending before the Board of Supervisors. Hop-In
Food Stores, Inc. has indicated that they would pay fifty (50) per-
cent of the cost of installation of the traffic signal at this
intersection, not to exceed an amount of $35~000.00. Attached let-
ters from Mr. Edward A. Natt and Mr. Peter Surprenant outline this
willingness.
III. Issues in order of importance are:
A. Traffic flow and safety
B. Fundin~
C. Cost sharin~
D. Timin~
IV. Alternatives in order of recommendation are:
mo
City desi~n~ install and maintain traffic signals at the intersec-
tion of Peters Creek Road and Wood Haven Drive, N. W. whereby 50%
of installation cost would be paid by VDOT and 50% (not to exceed
$35,000) of installation cost would be paid by Hop-In Food Stores,
Inc.
1. Traffic flow and safety for motorists at this intersection
would be enhanced.
2. Fundin~ required to purchase and install this traffic signal
has been estimated at $75~500.00.
o
Cost sharin~ includes 50% of installation cost by VDOT and 50%
(not to exceed $35,000) of installation by Hop-In Food Stores,
Inc. Based upon the $75,500.00 cost estimate, VDOT's cost
would be $37~750.00 and Hop-In's cost would be $35~000.00.
4. Timin~ of the project would be that City install traffic
signals within 12 to 18 months.
B. City not install traffic signals at the intersection of Peters
Creek Road and Wood Haven Drive, N. W. at this time.
Traffic flow and safety at this intersection would continue to
be a concern, but its ranking among intersections that warrant
signalization does not make it an immediate priority for the
City.
2. Fundin~ would not be an issue at this time.
3. Cost sharin~ by VDOT and Hop-In Food Stores, Inc. is not
guaranteed in the future.
4. Timin5 would not be an issue.
V. Recommendation is that City Council concur in the following:
mo
City desi~n~ install and maintain traffic signals at the intersec-
tion of Peters Creek Road and Wood Haven Drive, N. W. subject to
cost sharing agreements with VDOT and Hop-In Food Stores, Inc.
Appropriate $75~500.00 to an account to be established by the
Director of Finance and establish a receivable account in the
amount of $72~750.00 ($37,750 from VDOT and $35,000 from Hop-In).
The City's share of $2,750.00 should be transferred from Traffic
Signal General (Account No. 008-052-9560-9003) to the new account
to be established for this project.
Co
Authorize the City Manager, in a form acceptable to the City
Attorney, to execute agreements with the VDOT to pay 50% of the
actual cost of traffic signal installation and with Hop-In Food
Stores, Inc., or their agent, to pay 50% (not to exceed $35,000) of
the actual cost of traffic signal installation, to be guaranteed by
"letter of credit" (which Hop-In has agreed to) and paid when traf-
fic signal is installed and functional.
WRH/RKB/hw
Respectfully submitted,
· ',.~-'~ o~-~,
W. Robert Herbert
City Manager
Attachments:
A - map
B - cost estimate
C - VDOT letter
D - Hop-In letter
CC:
City Attorney
Director of Finance
Director of Public Works
City Engineer
Manager, Signals & Alarms
CITY OF' ROANOKE
INTERDEPARTMENT COMMUNICATION
DATE: June 1, 1988
TO: Bob Bengtson
fROM: William M. Mul S
SUBJECT:
JUN ! ~
')FFICE OF CITY ENGINEER
Traffic Signal - Peters Creek Road & Woodhaven Road, N.W.
In reference to your request, I have had a rough cost estimate
made on this installation. The estimate is based on the cost of
the signal at Peters Creek Road & North Lakes Drive, N.W.
Until a complete set of plans can be developed, this is as close
to true cost as we can come up with.
Below is a generalized breakdown.
Contracted Services
Control Equipment
Opticom
$32,000
12,000
8,000
Signals 5,500
Poles 12,000
Misc. materials, conduit, cable,
messenger hardware, lashing,
H.H. frame/lids
6,000
$75,500
WMMjr:jrm
COMMONWEALTH of VIRCjlNIA
DEPARTMENT OF HIGHWAYS & TRANSPORTATION
1221 EAST BROAD STREET
R~CHMOND,23219
O[F C,. OF CiTY ENGINEER
December 12, 1986
714 South Broad Street
Sater. Virginia 24153
re - State Participation
Traffic Signal Installation
Intersection Peter's Creek Road
amd Woodhaven Drive
City of Roanoke
Mr. Robert K. Bengtson
Traffic Engineer
City of Roanoke
215 Church Avenue
Roar~ke, Virginia 24011
Dear Bob:
Since it has been decided that the state should participate with the
City of Roanoke in the installation of a traffic signal at the above-captioned
intersection, we are attaching an agreement that has been prepared to cover
our involvement.
Please sign the attached origimal and tw~ (2) copies of this agreement
and return to us. After the Highway Department has signed, we will send you
a fully executed copy.
Yours truly,
G. E. Whiteside
Assistant Resident Engineer
for
F. C. Altizer, Jr.
Resident Engineer
GEW:es
ATTACHMENT
TRANSPORTATION -- AMERICA'S LIFELINES
THIS AGREEMENT, made this day of
19 , by and between the Virginia Department of Highways &
Transportation (hereinafter referred to as VDHT) and the City
of Roanoke (hereinafter referred to as CITY):
WI~EREAS CITY is desirous of installing a traffic signal
at the intersection of Peters Creek Road and Woodhaven Drive,
N.W., in the City of Roanoke; and
WHEREAS VDHT and CITY have agreed that CITY shall assume
primary responsibility for the traffic signal and that VDHT
shall participate only to the extent of payment of certain
costs;
NOW THEREFORE WITNESSETH, VDHT and CITY agree that City
shall be responsible for design, construction, installation
and maintenance of the traffic signal located at the intersection
of Peters Creek Road and Woodhaven Drive, N.W.; and VDHT and
CITY further agree that VDHT shall be responsible only to the
extent of payment of fifty (50) percent of cost of installation
of the traffic signal.
WITNESS the following signatures and seals.
CITY OF ROANOKE
BY:
VIRGINIA DEPARTMENT OF HIGHWAYS & TRANSPORTATION
BY:
OSTERHOUDT, FERGUSON, NATT, AHERON & AGEE
ROANOKE, VIRGINIA
24018-1699
May 6, 1988
OF COUNSEL
PHIl-LIP A. SHORT
~,~,~v 9 1988
OFFICE OF CITY ENGrN££R
Bob Dengston
City of Roanoke
Traffic Engineering Department
Church Avenue
Roanoke, VA 2q011
Re: Frank Radford Rezoning
Dear Bob:
Enclosed please find a letter addressed to me from Peter
Surprenant, indicating that Hop-In would pay one-half of the cost
of the installation of the stop light, not to exceed an amount of
$35,000.00 for Hop-ln's share for the installation of a stop light
at the intersection of Peters Creek Road and Woodhaven Road.
I would appreciate your proceeding with whatever
internal steps need to be taken by the City of Roanoke and,
hopefully, we can have some definitive discussions at our meeting
on the 17th of May at 2:00 p.m. in your office.
In the meantime, if you have any questions, please feel
free to give me a call.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, FERGUSON,
AHERON & AGEE, P.C.
Edward A. Natt
NATT,
r2 .e.c
cc: Mr. Frank Radford
Mr. Peter Surprenant
P. O. Box 260
Roanoke, VA 24002
May 5, 1988
Mr. Edward A. Natt
1919 Electric Road
P. O. Box 20068
Roanoke, Virginia
24018
Dear Ed:
This letter will serve to authorize you to proceed with securing
agreements for rezoning our #117 property with Roanoke County and
for procurement of a stop light at the intersection of #117 and
Woodhaven Road and that Hop-In Food Stores, Inc. agrees to pay
one-half the cost for installation of the stop light not to
exceed an amount of $35,000.00 for our share.
Peter Surprenant, Vice President
Real Estate and Corporate Development
JY
Hop-In Food Stores, Inc. · P.O. Box 260 · Roanoke, Virginia 24002 · (703) 981-1464
A Division of Silcorp Limited
C)~ce of ~he Cl~/Cler~
June 22, 1988
File #70-472
Business Communications Systems
510 McClanahan Street, S. W.
Roanoke, Virginia 24014
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29163, accepting the bid of
Lee Hartman & Sons, Inc., for a paging and monitoring system for
Fire Stations No. ! and No. 2, in the total amount of $14,973.88,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 20, 1988.
On behalf of
appreciation
equipment.
the Members of City Council, I would
for submitting your bid on the
like to express
abovedescribed
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room 456 Municipal Building 215 C~u~ch Avenue, S.W. R~:x~noke, VIrgln~ 24011 (703) 981-2541
Office of the City Clerk
June 22, 1988
File #70-472
Lee Hartman & Sons, [nc.
P. O. Box 13365
Roanoke, Virginia 24033
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29163, accepting your bid
for a paging and monitoring system for Fire Stations No. I and
No. 2, in the total amount of $14,973.88, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 20, 1988.
Sincerely, ~lt~.~-~.
Mary F. Parker, CMC
City Clerk
MFP: ra
Mr.
Mr.
Mr.
Mr.
Mr.
Pub
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn Co Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Alfred Beckley, Jr., Manager, Communications
George C. Snead, Jr., Director of Administration
lic Safety
Harry P. McKinney, Fire Chief
D. ~arwin Roupe, Manager, General Services
and
Room456 MunlclpalBulldlng 215 Church Ave~ue, S.W. Roanoke, Vlrg~nla24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF
The 20th day of June, 1988.
No. 29163.
ROANOKE,
VIRGINIA,
AN ORDINANCE providing for the purchase of paging and monitoring
systems for fire stations; accepting a certain bid made to the City
for furnishing and delivering said system; rejecting all other bids
made to the City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Lee Hartman & Sons, Inc., made to the City,
offering to supply paging and monitoring systems for Number 1 and
Number 2 fire stations, meeting all of the City's specifications and
requirements therefor, for the total bid price of $14,973.88, which
bid is on file in the Office of the City Clerk, be and is hereby
ACCEPTED.
2. The City's Manager of General Services is hereby authorized
and directed to issue the requisite purchase order therefor, incor-
porating into said order the City's specifications, the terms of said
bidder's proposal and the terms and provisions of this ordinance.
3. Any and all other bids made to the City for the aforesaid
system are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
June 22, 1988
File #60-70-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29162, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the transfer of $14,974.00 from the
Capital Maintenance and Equipment Replacement Program, to
Public Works, Communications, in connection with the purchase of
a Paging and Monitoring System from Lee Hartman & Sons, Inc., for
Fire Stations Nos. I and 2, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 20, 1988.
Sincerely,~,.,~,. ~'Y ~'
Mary F. Parker, CMC
City Clerk
MFP: ra
pc;
Mr. W. RobePt Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Alfred Beckley, Jr., Manager, Communications
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Harry P. McKinney, Fire Chief
Mr. D. Darwin Roupe, Manager, Gene'ral Services
and
Room 456 Municipal Building 215 Church Avenue, 5.W. Roanoke, '~rginla 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of June, 1988.
No. 29162.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby,
reordained, to read as follows, in part:
ApDropriations
Public Works
Communications (1) ..................................
Fund Balance
amended and
Capital Maintenance & Equipment Replacement Program-
City Unappropriated (2) ............................
$17,431,279
1,286,132
1) Other Equipment
2) CMERP - City
Unappropriated
(001-052-4130-9015)
(001-3332)
$ 14,974
(14,974)
$ 723,093
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its
passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
PURCHASE OF PAGING AND MONITORING
SYSTF~4S FOR FIRE STATIONS,
BID N-UMBER 88-5-82
I concur with the recommendation of the bid committee
relative to the above subject and recommend it to you for
appropriate action.
WRH/DDR/ms
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT: PURCHASE OF PAGING AND MONITORING SYS'£~4
FOR FIRE STATIONS, BID NUMBER 88-5-82
I. BACKGROUND
ae
November 9, 1987, City Council designated funds in
the Capital Maintenance and Equipment Replacement
Program to provide for the purchase of Paging and
Monitoring System for Fire Stations Numbers 1 and
2.
Bid Requests were developed and sent specifically
to three (3) vendors currently listed on the
City's bid list. A public advertisement was also
published in the Roanoke Times and World News on
May 25, 1988.
Ce
Bids were received after due and proper advertise-
ment, until 2:00 p.m., June 7, 1988, at which time
all bids received were publicly opened and read in
the Office of the Manager of General Services.
II. CURRENT SITUATION
ae
Two (2) bid responses were received. Bid Tab-
ulation is attached.
Be
Ail bids received were evaluated in a consistent
manner by representatives of the following depart-
ments:
General Services
Communications
Ce
The lowest bid submitted by Lee Hartman & Sons,
Inc., meets all specified requirements.
III. ISSUES
A. Need
B. Compliance with Specifications
C. Fund Availability
Honorable Mayor and City Council
Page 2
IV. ALTERNATIVE
We
Accept the lowest responsible bid, furnish and
install Paging and Monitoring Systems in Fire
Stations Numbers 1 and 2, as submitted by Lee
Hartman & Sons, Inc., for the total amount of
$14,973.88.
Need - the requested Paging and Monitoring
Systems will provide for the continued
upgrade program of the communications system
in fire stations.
Compliance with Specifications - the bid
submitted by Lee Hartman & Sons, Inc., meets
all required specifications.
e
Fund Availability - $16,500.00 is designated
in the current Capital Maintenance and
Equipment Replacement Program to provide for
this expenditure.
B. Reject all bids.
Need - the upgrade of the fire stations
communications system would not be completed.
Compliance with Specifications - would not be
a factor in this alternative.
Fund Availability - designated funds would
not be expended.
RECO~4ENDATION
Council concur with Alternative "A" - accept the
lowest responsible bid to furnish and install
Paging and Monitoring Systems in Fire Stations
Numbers 1 and 2 as submitted by Lee Hartman &
Sons, Inc., for the total amount of $14,973.88 and
reject other bid.
Council appropriate $14,973.88 from Capital
Maintenance and Equipment Replacement Program to
Communications account 001-002-4130-9015 to
provide for requested purchase.
Honorable Mayor and City Council
Page 3
Committee:
Respectfully submitted,
William F. Clark
WFC/DDR/ms
cc: City Attorney
Director of Finance
0
June 20, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the
month of May, 1988.
JMS/kp
GENERAL FUND
CONTINGENCY BALANCE
AS OF MAY 31, 1988
General Contingency:
Balance July 1, 1987
Community Planning
Grounds Maintenance
Real Estate Valuation
Economic Development
Grounds Maintenance
City Clerk
Economic Development
Personnel
City Manager
City Council
City Council
Health Department
FDETC
Grounds Maintenance
City Attorney
Fringe Benefits
City Clerk
Director of Utilities &
Operations
Economic Development
Economic Development
Economic Development
Snow Removal
City Manager
City Manager
City Manager
Economic Development
Community Planning
City Manager
City Manager
Juvenile Court Services
City Manager
City Manager
Law Library
Juvenile Court Services
Office of Management &
Budget
Capital Reserve:
Balance July 1, 1987
Building Maintenance
Transfer to Capital
Projects Fund
Street Maintenance
Engineering
Fifth Planning District Dues
Landscaping @ RCIT
Disability Insurance
Site Analysis
Weed Program
Printing for Code Supplement
Travel and Education
Employee Suggestion Program
Regional Partnership Dues
Dictating Equipment
Sister City Contribution
Local Share of Operations
Office Renovation
Equipment
Furniture
Hospitalization Insurance
Service Pins
Electric Rate Negotiation Fee
Rendering of Shell Building
Brochures of Shell Building
Professional Services
Chemicals
Administrative Supplies
Publications
Gratuities
Brochures for Shell Building
Training
Postage for Annual Report
All American City Expenses
Fees for Professional Services
Master Plan Workshop
All American City Expenses
Prior Year Funds Carryover
Fees For Professional Services
Audio Visual Equipment
BC/BS Plaza Repair
Shrine Hill Tennis Courts
City Limit Signs
City Limit Signs
276,860
5,000)
5,000)
1,576)
5,000)
5,000)
3,500)
5,000)
3,000)
400)
2,002)
1,000)
27,742)
14,400)
5,000)
1,302)
70,505)
4,000)
15,840)
3,450)
2,440)
3,450)
30,000)
4,500)
25)
2,000)
3,707)
2,679)
5,000)
5,000)
5,000)
1,500)
5,000)
4,817)
5,000)
900)
$ 150,000
(21,720)
7,000)
5,000)
1,744)
$ 17,125
GENERAL FUND
CONTINGENCY BALANCE (cont.)
AS OF MAY 31, 1988
Capital Reserve: (cont.)
Nursing Home
Fire Training
General Services
Engineering
Fire Training
Fire Training
Fire Training
Ice Machine
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
$( 2,125)
5,000)
738)
1,945)
2,787)
4,686)
5,000)
$ 92,255
Maintenance of Fixed Assets Contingency:
Balance July 1, 1987
Transfer to Capital
Projects Fund
Transfer to Capital
Projects Fund
Third St. Annex Renovation
Knights of Pythias Renovation
$ 200,000
( 68,000)
(44,89%)
87,107
Equipment Replacement Contingency:
Balance July 1, 1987
Police Patrol
Fire Suppression
School Board
School Board
Police Patrol
Building Maintenance
Vehicles
Vehicles
Vehicles
Equipment
Vehicles
Vehicles
$ 750,000
(434,429)
( 13,558)
(141,354)
( 8,640)
(103,230)
( 48,789)
-0-
196,487
Total Contingency Balance
5
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDED MAY 31, 1988
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Bad Debt Collections
Sale of Surplus Property
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Transfer to Other Funds
Interest Expense
Total Non-Operating Expenses
Net Income
1988
$ 921,154
1,342,666
105,141
43,509
1,054,488
349,796
3,816,754
695,346
1,094,460
341,520
168,606
2,299,932
1,516,822
562,801
954,021
123,418
5,300
767
5,001
134,486
1,088,507
25,361
25,361
$1,063,146
1987
$ 878,153
1,328,645
102,059
29,447
694,086
265,907
3,298,297
661,294
1,136,535
363,167
173,191
2,334,187
964,110
541,025
423,085
148,286
4,213
11,360
5,570
20,512
189,941
613,026
57,010
33,977
90,987
$ 522,039
WATER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Office Furniture & Equipment
Vehicular Equipment
S.W. Trunk Line (Phase 4)
12 Line Shadwell
16 Line G.C. Tank #3
New Services Hyd. Lines FY 87
New Services Hyd. Lines FY 88
Unidentified Plant Replacement FY 87
Unidentified Plant Replacement FY 88
10 Year Meter Replacement
Fire Hydrants
Portland - Ben Tie In
Boxley Hills Pump
Carroll Avenue Tank Painting
Franklin Road Pump Station
Franklin Road Tank Loop
Franklin Road Tank Land
Salem Interconnect PS
FY85 Projects Design
FY86 Projects Design
Franklin Road Tank
Round Hill Pump Station
Watershed Protection Carvins Cove
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 1,035
40,707
23,826
28,708
37,525
433,664
577,823
189,911
92,661
2,457
49,164
8,293
20,688
62,100
169,559
141,251
11,371
190,293
24,893
12,103
227,336
51,093
196,412
2,592,873
1,553,697
$1,039,176
NOTE: Some of these projects are continued from FY 87 with inception to date
totals.
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDED MAY 31, 1988
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Administrative and Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Bad Debt Collections
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
1988
$3,502,144
616,946
208,269
845,695
41,595
115,561
9,804
5,340,014
1,060,468
3,225,972
4,286,440
1,053,574
820,086
233,488
247,499
13,124
5,496
266,119
499,607
111,134
$ 388,473
1987
$3,416,655
804,444
225,188
1,087,446
48,146
87,192
7,115
5,676,186
1,064,586
2,953,429
4,018,015
1,658,171
802,629
855,542
212,442
23,334
6,595
242,371
1,097,913
127,907
$ 970,006
Net Income
SEWAGE TREATMENT FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Other Equipment
Construction - Structures
Flood Relief
FY85 Project Design
Garden City Sanitary Sewer
Williamson Road West Sewer Project
FY86 Project Design
Mud Lick Sewer Land Purchase
Digester Gas Line
STP Land Acquisition
Cove Road
Williamson Road East Sewer Phi Cont II
Blue Hills Drive Ext. @ RCIT
Sewage Lift Station
Fine Mesh Screens
Williamson Road Storm Drain Ph 2 Cont. IIA
Norwood Sanitary Sewer Replacement
Williamson Road Storm Drain Ph 2 Cont. IIB
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
$ 51,816
24,440
315,374
278
384
45,900
19,738
746,816
84,854
12,250
86,095
379,298
23,643
36,688
39,167
85,679
111,997
263
2,064,680
360,927
$1,703,753
NOTE: Some of these projects are continued from FY 87 with inception to date
totals.
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDED MAY 31, 1988
Operating Revenue:
Landing Fees
Building and Equipment Rentals
Terminal Building Rentals
Other Property Rentals
Advertising
Commissions
Fuel and Oil Sales Commissions
Miscellaneous Fees
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Exp. Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expense
Interest Expense
Net Income
1988
$ 351,486
154,238
183,123
25,787
21,987
1,362,120
32,967
20,928
2,152,636
393,520
1,013,849
1,407,369
745,267
531,881
213,386
132,784
132,784
346,170
100,995
$ 245,175
1987
323,783
153,276
161,066
34,833
20,943
1,289,412
29,180
23,951
2,036,444
372,796
971,916
1,344,712
691,732
498,426
193,306
229,465
229,465
422,771
104,223
318,548
ROANOKE REGIONAL
AIRPORT COMMISSION
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
Furniture and Equipment
Vehicular Equipment
Other Equipment
New Airport Projects FY 87
New Airport Projects FY 88
AIP #01
New Terminal
Noise Protection & Soundproofing
Auto Transfer Switch
Airport Boundary Survey
Year to Date
Expenditures
$ 3,606
38,775
44,949
105,221
104,930
174,793
5,071,630
50,262
40,948
31,150
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
5,666,264
2,004,408
3,661,856
NOTE: Some of these projects are continued from FY 87 with inception to date
totals.
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDED MAY 31, 1988
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Administrative:
Personal Services
Utilities and Communications
Administrative Expenses
Promotional Expenses:
Personal Services
Services and Charges
Total Operating Exp. Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Supplement from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
1988
375,043
93,094
149,561
2,855
141,860
102,651
865,064
458,319
294,514
528,968
67,438
7,674
1,356,913
491,849)
265,133
( 756,982)
536,340
42,925
9,262
588,527
$( 168,455)
1987
$ 292,023
77,597
76,463
3,980
66,085
89,778
605,926
432,153
308,214
455,219
44,652
4,322
1,244,560
( 638,634)
279,624
( 918,258)
536,340
43,466
4,143
583,949
$( 334,309)
Net (Loss)
CIVIC CENTER FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Seat Replacement
Exterior Caulking & Sealing
Steps Terrace and Handicap Ramp
Total
Year to Date
Expenditures
$ 34,752
167,890
30,016
6,220
$238,878
13
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDED MAY 31, 1988
Operating Revenue:
Charges for Services
Total Operating Revenue
Less: Operating Exp. Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Transfer from Other Funds
Interest on Investments
Total Non-Operating Income
1988
$5,438,755
5,438,755
3,234,736
1,648,932
4,883,668
555,087
407,099
147,988
59,657
59,657
$ 207,645
1987
$5,578,297
5,578,297
3,228,863
1,460,814
4,689,677
888,620
371,979
516,641
57,010
20,742
77,752
$ 594,393
Net Income
14
INTERNAL SERVICE FUND
CONTINUED
Capital Outlay Not Included in Operating Expenses:
Pro~ect
CIS - Other Equipment
Motor Vehicular Maintenance - Other Equipment
Utility Line Service - Furniture & Equipment
Utility Line Service - Vehicular Equipment
Utility Line Service - Other Equipment
Utility Line Service - Land Purchase
Year to Date
Expenditures
$ 806,998
3,821
2,839
69,800
136,868
76
Total
$1,020,402
15
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT DF ACCOUNTABILITY
FOR MONTH ENDED NAY 91, 19B8
TO THE DIRECTOR OF FINANCE:
GENEDAL STATEMENT OF ACCOUNTABILITY OF THE CITY TDEASUBE8 OF THE CITY
FO8 THE FUNDS DF SAID CITY THE MONTH ENDED NAY 81, 1988.
OF 80ANOKE, UIRGINIA
FUND BALANCE AT 8ECEIPTB DISBURSEMENTS BALANCE AT
AP8 80, 1988 NAY 31, 1988
GENERAL $7,735,889.99 $18,609,686.B9 $10,034,78D.03 $16,890,853.B5
CAPITAL $18,989,439.40 $336,301.69 S§OD,AlO.3S $19~043,3D0.74
DEBT SERUICE $ADI,37B.B5 $8,7D0.44 $434,093.B9
WATER $2,1~1,711.1D $301,797 36 $800,339.43 $~,~OB,969.0A
SEWAOE TREATMENT $3,304,31B.63 $389,476.78 $410,489.01 $3,483,560.34
AIRPORT $1,762,334.6& $810,113.85 $1,340,430.01 $1,838,089.90
CIVIC CENTER $749,360.50 $138~336.80 $109,843.71 $766,07~.99
INTERNAL SERVICE $738,6~D.B6 $463,447.03 $430,410.03 $771,66B.B6
PAYOULL ($3,701,465.19~ $7,§77,448.12 $8,0B9,033.6§
PUBLIC ASSISTANCE ($856,0§7.547 $869,101.0~ $869,449.66 ($836,406.187
FIFTH OIST CONSORTIUM $B3,173.60 $80,00000 $98,18D.33 $10,98803
GRANT PROGRAMS ($198,389.337 $431,679.90 $817,007.14 ($S63,8Sa.~97
BALANCE AT
MAY 31, 1987
$16,973,048.68
$14,~16 014.67
$418 ~998B
$4,BSD 270.01
$3,640 9~6.87
$805 33808
$2,038 910.89
($36§ 991.437
$4,147.96
$163,068.63
($438,730.311
TOTAL $31,894,407.94 $29,644,D30.0~ $88,B36,483.59 SD9,88~,454.D7 $48,961,048,86
CEDTIFICATE
I HEREBY CERTIFY THAT THE FOOEGOING IS A TRUE STATEMENT OF HY ACCOUNTABILITY TO THE CITY OF
ROANOKE, VIBGINIA, FOB THE FUNDS OF THE UARIDU5 ACCOUNTS THEREOF FOR THE HONTH ENDING
NAY 31, 1988 THAT 8AIO FOREGOING:
CERTIFICATES UMITEO 5TATES
CASH OF DEPOSITS SECUDITIES
CASH IN HAND
CASH IN DOMINION DANK
INUESTMENT5 ACQUIRED FROM COMPETITIVE PDOPOSALS:
DOMINION BANK
COLONIAL AMERICAN NATIONAL DANK
SOVRAN BANK
CgESTA8 BANK
SIGNET BANK
CENTRAL FIDELITY
COREAST SAVINGS DANK
$8,334,000.19
$1,748,45418
$11,O00,OOO.O0
$7,000,000.00
$5,000,000~00
TOTALS
$1~T48,434.I8
$5,000,000.00
$18,000,000.00
$11,000,000.00
$7,000,000.0D
TOTALS $4,888,4§4.37 SDO,OOO,OOO.OO $5,000,000.00 $39,888,454.87
16
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 11 MONTHS ENDED MAY 31, 1988
REVENUE
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1988
$ 4,270,905
3,754,355
1,057,589
238,435
$ 9,321,284
1987
$ 4,308,483
3,818,183
5,408,911
156,840
$13,692,417
EXPENSES
Pension Payments
Commissions
Active Service Death Benefit
Expense from Bond Premium Amortization
Insurance Expense
Administrative Expense
Total Expenses
Net Income Year to Date
$ 3,752,253
298,916
9,546
246,486
5,180
130,138
4,442,519
$ 4,878,765
$ 3,567,518
291,496
28,149
192,628
5,179
132,318
4,217,288
$ 9,475,129
17
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF MAY 31, 1988
ASSETS
Cash
Investments:
(market value - 1988 $86,296,198 and
1987 $84,976,266)
Prepaid Expenses
Total Assets
1988 1987
$ 1,471 $ 383
84,390,979
$84,392,450
77,284,842
5,650
$77,290,875
LIABILITIES AND FUND BALANCE
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
$79,513,685
4,878,765
84,392,450
$84,392,450
$67,815,746
9,475,129
77,290,875
$77,290,875
18
Office of the City Clen~
June 22, 1988
File #24A-184-429
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29164, amending §§22.1-52,
Lump sums, and 22.1-71, Lump sums, Code of the City of Roanoke
(1979), as amended, to increase the l~imp sum value of monthly
retirement benefits requiring member consent to payment in lump
sum form from $1,750.00 to $3,500.00, which Ordinance was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, June 20, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
pc;
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court,
305 East Main Street, Salem, Virginia 24153
Juvenile and Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
The Honorable Jack B. Coulter, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Hpnorable Roy B. Willett, Judge, Circuit Court
The Honorable G. 0. Clemens, Judge, Circuit Court, P. O. Bo~
1016, Salem, Virginia 24153
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Room 456 · Municipal Building 215 C~urch Avenue, S.W. Roanoke, V~rglnia 24011 (703) 981-254t
Mr. Joel M. Schlanger
Page 2
June 22, 1988
pc: Mr. Ronald Albright, Clerk, General District Court Mr. Wo Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Earl B. Reynolds, Jr., Acting Manager, Personnel
Management
Mr. Donald So Caldwell, Commonwealth's Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, P. 0. Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, P. 0. Box 2235, Tallahassee, Florida 32304
Mr. John W. Thompson, Consulting Actuary, Buck Consultants,
Inc., Xerox Centre, 55 West Monroe Street, Chicago, lllino'is
60604
IN THE COUNCIL OF THE CITY OF
The 20th day of June, 1988.
No. 29164.
ROANOKE,
VIRGINIA,
AN ORDINANCE amending §§22.1-52, Lump sums, and 22.1-71, Lump sums,
Code of the City of Roanoke (1979), as amended, to increase the lump
sum value of monthly retirement benefits requiring member consent to
payment in lump sum form from one thousand seven hundred fifty dollars
($1,750.00) to thirty-five hundred dollars ($3,500.00); and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Sections 22.1-52, Lump sums, and 22.1-71, Lump sums, Code of
the City of Roanoke (1979), as amended, are hereby amended and reor-
dained as follows:
922.1-52. Lump sums.
Monthly benefits of fifty dollars ($50.00) or
less shall be paid in the form of lump sums. Monthly
benefits of more than fifty dollars ($50.00) shall
not be paid in the form of a lump sum. Notwithstand-
ing the above monthly benefits of fifty dollars ($50.00)
or less whose lump sum value is above thirty-five hun-
dred dollars ($3,500.00) shall require member consent
before a lump sum is paid.
All lump sums shall be based on the pension bene-
fit guaranty corporation (PBGC) annuity rates effective
on the first day of the calendar year in which payment
is made. If the PBGC uses sex distinct factors, the
PBGC male rates set back one year will be used for
males and females.
§22.1-71. Lump sums.
Monthly benefits of fifty dollars ($50.00) or
less shall be paid in the form of lump sums. Monthly
benefits of more than fifty dollars ($50.00) shall
not be paid in the form of a lump sum. Notwithstand-
ing the above monthly benefits of fifty dollars ($50.00)
or less whose lump sum value is above thirty-five hun-
dred dollars ($3,500.00) shall require member consent
before a lump sum is paid. All beneficiaries as of
June 30, 1984 receiving monthly benefits of fifty
dollars ($50.00) or less shall have an option of re-
ceiving a lump sum distribution.
All lump sums shall be based on the pension
benefit guaranty corporation (PBGC) annuity rates
effective on the first day of the calendar year in
which payment is made. If the PBGC uses sex distinct
factors, the PBGC male rates set back one year will
be used for males and females.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
June 20, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
City Pension Plan - Lump Sum Payments
The Code of the City of Roanoke covering the City
Pension Plan contains two sections concerning "Lump Sums" -
Sec. 22.1-52 and 22.1-71.
Currently, if a member applies for retirement and the
monthly benefit is $50.00 or less, a lump sum payment is
calculated. Lump sums are based on age and the Pension Benefit
Guaranty Corporation (PBGC) annuity rate which is updated on the
first day of January in the calendar year the payment is made. If
the lump sum payment is more than $1,750, the member is required
to consent to the lump sum payment. If the lump sum is $1,750 or
less, the member is required to take the one time lump sum
payment.
After the adoption of our new retirement system, July 1,
1984, the Retirement Equity Act of 1984 amended the Employee
Retirement Income Security Act (ERISA) to increase lump sum
payments from $1,750 to $3,500.
The monthly benefit is still required to be $50.00 or
less, but I recommend that the lump sum payment amount be
increased from $1,750 to $3,500. This allows the City Pension
Honorable Mayor and Members of City Council
Page 2
June 20, 1988
Plan to eliminate small monthly payments, $50.00 or less, for non-
career employees. This provides for operational efficiencies in
the administration of the City Pension Plan.
I recommend the adoption of the attached ordinance which
increases lump sum payments from $1,750 to $3,500 which updates
our Pension Plan with guidelines established by federal
regulations (ERISA).
~ irecto~e
JMS/kp
cc: Wilburn C. Dibling, Jr.
W. Robert Herbert
Office oftheCityCler~
June 22, 1988
File #24A-184
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29165, amending and reor-
daining §22.1-2, Definitions, subsection (b) of §22.1-3,
Membership generally, subsection (a) of §22.1-41, Generally,
§22.1-42, Retirement age, subsections (a) and (b) of §22.1-44,
Normal service retirement, §22.1-$5, Definitions, subsection (a)
of §22.1-57, Generally, §22.1-58, Retirement age, and subsection
(b) of §22.1-62, Retirement and service retirement allowance
generally, of the Code of the City of Roanoke (1979), as amended,
said amendments to the foregoing sections and subsections elimi-
nating mandatory retirement age for members of the Employees'
Supplemental Retirement System and the Employees' Retirement
System, except that firefighters and deputized police officers
shall be required to retire upon attaining the age of seventy
years, which Ordinance was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 20, 1988.
Sincerely,~ ~ ~'
Mary F. Parker, CMC
City Clerk
MFP:ra
pc;
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court,
305 East Hain Street, Salem, Virginia 24153
Juvenile and Domestic Relations District Court
The Honorable Edward So Kidd, Jr., Chief Judge, General
District Court
The Honorable Jack B. Coulter, Judge, Circuit Court
Room456 MunicipalBuildlng 215 Church Ave~ue, S.W. Roanoke,~rg~nla24011 (703)981-254t
Mr. Joel M. Schlanger
Page 2
June 22, 1988
pc:
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Roy 2. Willett, Judge, Circuit Court
The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box
1016, Salem, Virginia 24153
Miss Patsy Testerman, Clerk, Circuit Court
M$o Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jro, City Attorney
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Earl B. Reynolds, Jr., Acting ~anager, Personnel
Management
Mr. Donald S. Caldwell, Commonwealth's Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
Mr. Bobby D. Casey, Office of the Magistrate, P. 0. ~ox
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President Supplements, Municipal
Code Corporation, Po 0. ~ox 2235, Tallahassee, Florida 32304
Mr. John W. Thompson, Consulting Actuary, Buck Consultants,
Inc., Xerox Centre, 55 West Monroe Street, Chica~o, Illinois
60604
IN THE couNCIL OF THE CITY OF
The 20th day of June, 1988.
No. 29165.
ROANOKE,
VIRGINIA,
AN ORDINANCE amending and reordaining $22.1-2, Definitions, sub-
section (b) of §22.1-3, Membership generally, subsection (a) of $22.1-
41, Generally, $22.1-42, Retirement age, subsections (a) and (b) of
$22.1-44, Normal service retirement, §22.1-55, Definitions, subsec-
tion (a) of $22.1-57, Generally, $22.1-58, Retirement age, and sub-
section (b) of $22.1-62, Retirement and service retirement allowance
generally, of the Code of the City of Roanoke (1979), as amended, the
amendments to the foregoing sections and subsections eliminating man-
datory retirement age for members of the Employees' Supplemental
Retirement System and the Employees' Retirement System except that
firefighters and deputized police officers shall be required to retire
upon attaining the age of seventy years; and providing for an emer-
gency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 22.1-2, Definitions, Code of the City of Roanoke
(1979), as amended, is amended and reordained with respect to the
definition of "creditable service" only as follows:
$22.1-2. Definitions.
Creditable service shall mean membership service
plus prior service.
2. Subsection (b) of
the City of Roanoke (1979),
as follows:
$22.1-3, Membership gene}ally, Code of
as amended, is amended and reordained
$22.1-3. Membership generally.
(b) Any person who is employed or reemployed
on or after July 1, 1984, shall become a member
of the ESRS.
3. Subsection (a) of ~22.1-'41, Generally, Code of the City of
Roanoke (1979), as amended, is amended and reordained as follows:
§22.1-41. Generally.
(a) Creditable service at retirement, on which the
retirement allowance of a member shall be based, shall
consist of his membership creditable service, and also,
if he has a prior service certificate which is in full
force and effect, the amount of the service certified on
his prior service certificate.
4. Section 22.1-42, Retirement age, Code of the City of Roanoke
(1979), as amended, is amended and reordained as follows:
~22.1-42. Retirement age.
Firefighters and deputized police officers shall
be compelled to retire upon attaining the age of seventy
(70) years. No other member shall be compelled to re-
tire because of his age. A member serving beyond the
age of fifty-five (55) years shall not be entitled to
a nonoccupational disability retirement allowance or
an occupational disability retirement allowance; how-
ever, should such member become disabled after attain-
ing the age of fifty-five (55) years, such member shall
be entitled to retire on a service retirement allowance.
In no case, shall any service allowance be paid until a
member has actually retired from service as an employee.
- 2 -
5. Subsections (a) and (b) of $22.1-44, Normal service retire-
ment, Code of the City of Roanoke (1979), as amended, are amended and
reordained as follows:
$22.1-44. Normal service retirement.
(a) Eligibility. A member who remains an active
member until his normal retirement age shall be
eligible to receive a normal retirement benefit
commencing on the day next following termination
of employment. Normal retirement ages are:
(1)
For firefighters and deputized police
officers the earlier of (i) attainment
of age sixty-five (65) and five (5)
years of creditable service, or (ii)
the attainment of age fifty (50) and
twenty-five (25) years of creditable
service. Only service as a fire-
fighter or deputized police officer
shall be credited to determine eligi-
bility.
(2)
For all other members not described
in (1) above the earlier of (i) the
attainment of age sixty-five (65)
and five (5) years of creditable
service, or (ii) the attainment of
age fifty-five (55) and thirty (30)
years of creditable service.
(3)
With respect to any person employed
after having attained the age of sixty
(60) years, normal retirement age shall
be such person's age upon employment
increased by five (5) years.
(b) Mandatory retirement. Firefighters and depu-
tized police officers shall be compelled to retire
upon attaining the age of seventy (70) years. No
other member shall be compelled to retire because
of his age. Notwithstanding an extension of such
member's service after he has attained his minimum
service retirement age, such member shall be re-
tired by the board on a service retirement allow-
ance upon his written application setting forth
the date, not less than thirty (30) nor more
than ninety (90) days next following the execu-
tion and filing thereof, he desires to be re-
tired.
6. Section 22.1-55, Definitions, Code of the City of
(1979), as amended, is amended and reordained with respect
definition of "average final compensation" only as follows:
$22.1-55. Definitions.
Average final compensat£on shall mean the annual
earnable compensation, excluding overtime, of a mem-
ber during his twelve (12) consecutive months of credit-
able service yielding the highest such average prior to
retirement.
* * *
Roanoke
to the
7. Subsection (a) of ~22.1-57, Generally, Code of the City of
Roanoke (1979), as amended, is amended and reordained as follows:
~22.1-57. Generally.
(a) Creditable service at retirement, on which the
retirement allowance of a member shall be based,
shall consist of his membership creditable service,
and also, if he has a prior service certification
which is in full force and effect, the amount of
the service certified on his prior service certifi-
cate.
8. Section 22.1-58, Retirement age, Code of the City of Roanoke
(1979), as amended, is amended and reordained as follows:
§22.1-58. Retirement age.
Firefighters and deputized police officers shall
be compelled to retire upon attaining the age of
seventy (70) years. No other member shall be compelled
- 4 -
to retire because of his age. A member serving beyond
the age of sixty-five (05) years shall not be entitled
to an occupational or a nonoccupational disability re-
tirement allowance; however, should such member become
disabled after attaining the age of sixty-five (65)
years, such member shall be entitled to retire on a
service retirement allowance. In no case shall any
service allowance be paid until a member has actually
retired from service as an employee.
9. Subsection (b) of $22.1-62, Retirement and service retirement
allowance generally, Code of the City of Roanoke (1979), as amended,
is amended and reordained as follows:
$22.1-62. Retirement and service retirement allowance
generally.
(b) Any member in service who has attained the age
of sixty-five (65) years may elect to retire on a ser-
vice allowance or such member may elect to continue
in service as an employee; provided that any fire-
fighter or deputized police officer who has attained
the age of seventy (70) years shall be retired forth-
with by the board on a service retirement allowance.
Notwithstanding an extension of such member's ser-
vice after he has attained his minimum service re-
tirement age, such member shall be retired by the
board on a service retirement allowance upon his
written application setting forth the date, not
less than thirty (SO) nor more than ninety (90)
days next following the execution and filing
thereof, he desires to be retired.
10. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
- 5 -
DEPARTMENT OF FINANC. E
CiT~ OF' ROANOKE.
June 20, 1988
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanqer
Compliance Modifications of Pension Ordinance
Background
Federal regulations enacted by the Age Discrimination
in Employment Amendments Act of 1986, the Omnibus Budget
Reconciliation Act of 1986, and the Tax Reform Act of 1986 require
certain amendments to Chapter 22.1, Pensions and Retirement, of
the Code of the City of Roanoke.
Employees' Retirement System (ERS)
The Code of the City of Roanoke
requires a mandatory retirement date of age 70,
officials. Creditable service
calculating the highest average
earnings prior to age 70.
qoverninq the ERS
except for elected
is allowed only to age 70 and
final compensation is based on
Employees' Supplemental Retirement System (ESRS)
The Code of the City of Roanoke governing the ESRS
requires a mandatory retirement date of age 70, except for elected
officials. Creditable service is allowed only to age 70. Also,
to be eligible for membership in ESRS when first employed, the
employee must be under the age of 60.
Honorable Mayor and Members of City Council
Page 2
June 20, 1988
Current Situation
Mandatory retirement at age 70 was eliminated, except
for police officers and firefighters, effective January 1, 1987.
Accrual of creditable service after age 70 is not required until
July 1, 1988.
Currently any person who is employed or reemployed
before the age of 60 shall become a member of ESRS. We are no
longer allowed to exclude new employees age 60 or over from being
a member of ESRS. However, the member must have five years of
creditable service upon termination to be eligible to receive a
benefit from ESRS.
Recommendation
I recommend adopting of the attached ordinance in order
to bring our Pension Plan in compliance with Federal regulations.
This ordinance would amend Chapter 22.1, Pensions and
Retirement, as follows:
1. Eliminates mandatory retirement at age 70,
except for police officers and firefighters, in
both ESRS and ERS,
2. Allows accrual of creditable service after
age 70 in ESRS and ERS,
Honorable Mayor and Members of
Page 3
June 20, 1988
City Council
3. Calculates the highest average final compensation
based on earnings prior to retirement in ERS in lieu
of prior to age 70, and
4. Includes new employees as members of ESRS if
employed at age 60 or after, and provides eligibility
for allowances if employee has five years of credit-
able service upon termination.
JMS:dp
cc: Wilburn C. Dibling,
Jr.
Office of the City Clen~
June 22, 1988
File #60
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29166, amending and reor-
daining certain sections of the 1987-88 Capital Fund
Appropriations, providing for the closeout of completed capital
projects and transfer of funds into capital reserve accounts,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 20, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
EnCo
pc;
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. George C. Snead, Jr., Director of Administration
Public Safety
and
Room 456 Munlclpa! Building 215 C~urch Avenue, S.W. Roanoke, Virginia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of June, 1988.
No. 29166.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS; for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Education
School Renovation/Modernization (1) ................
Computer Equipment (2) .............................
General Government
Economic Development 5 year Capital Project (3)...
Municipal North (4) ..........................
Commonwealth Center (5) ...............
Miscellaneous Government Projects (6) ........
Jail Fourth Pod (7) ..........................
RCIT Site Prep. Advance (8) ..................
Fire Station ~1 Alter/Additions (9) ..........
Art in the Atrium (10) ..........................
Main Library (11)
Roof Replacement - Juvenile Home (12) .............
Market Square Bldg. Ext. Lighting (13) .............
Recreation
Sports Complex Ph. IB, IIA, IIB (14) ...............
Mass Transit
Mini Mall (15)
Streets andBridges .....................................
Hershberger Road (16) ..............................
Walnut Ave Bridge Deck Repair (17) .................
Miscellaneous Streets and Bridges (18) .............
$ 3,883,717
800,429
199,735
12,988,706
108,944
3,797,612
3,079,342
14,003
821,856
531,716
89,034
98,795
2,313,397
28813
13 661
2,006 529
204 416
1,510 707
774 512
8,783 654
4,177203
588 198
17.709
Fifth and Shenandoah Widening (19) .................
Mason Mill Road Bridges (20)...' ....................
Hershberger Road Ext. (21) .........................
Sanitation
Washington Park Box Culvert (22) ...................
Williamson Road Storm Drain Cont. III (23) .........
Cove Road Storm Drain/Sewer (24) ...................
Sewage Lateral Replacement (25) ....................
Traffic Engineering
Traffic Signals - General (26) .....................
CDB Street Lights (27) .............................
Computer Software/Project Management System (28)...
Peters Creek Road/North Lakes (29) .................
Other Infrastructures
Flood of 1985 (30) ...........
Public Works Parking Lot Impr~'i~i~~
Special Capital Projects (32) ......................
Capital Improvement Reserve
Capital Improvement Reserve (33-38) ................
$ 26,045
586,062
44,290
10,731,321
1,597,309
3,800
340~457
282.796
1,315122
522 021
6 980
67 795
70 472
1,073 171
701 165
151 897
220 109
2,995 804
852 403
1) Appr. from Gen. Rev.
2) Furniture & Equipment
3) Economic Development
4) Appr. from Gen. Rev.
5) Appr. from Gen. Rev.
6) Appr. from Gen. Rev.
7) Appr. from Gen. Rev.
8) Appr. from Gen. Rev.
9) Appr. from Gen. Rev.
10) Appr. from Gen. Rev.
ll) Appr. from Gen. Rev.
12) Appr. from Gen. Rev.
13) Appr. from Gen. Rev.
14) Appr. from Gen. Rev.
15) Appr. from Gen. Rev.
16) Appr. from Gen. Rev.
17) Appr. from Gen. Rev.
18) Appr. from Gen. Rev.
19) Appr. from Gen. Rev.
20 Appr. from Bonds
21 Appr. from Gen. Rev.
22 Appr. from Gen. Rev.
23 Appr. from Gen. Rev.
24 Appr. from Gen. Rev.
25 Appr. from Gen. Rev.
26 Appr. from Gen. Rev.
27 Appr. from Gen. Rev.
28 Appr. from Gen. Rev.
29 Appr. from Gen. Rev.
30 Appr. from Gen. Rev.
31 Appr. from Gen. Rev.
32 Appr. from Gen. Rev.
33 Economic Development
008-060-6059-9003)
008-060-6061-0510)
008-052-9504-9003
008-052-9500-9002 )
008-052-9501-9003
008-052-9503-9003
008-052-9505-9003
008-052-9506-9003
008-052-9508-9003
008-052-9509-9003
008-052-9511-9003
008-052-9590-9003
008-052-9593-9003
008-050-9519-9003
008-056-9526-9003
008-052-9528-9003
008-052-9529-9003
008-052-9537-9003
008-052-9538-9003
008-052-9539-9001
(008-052-9600-9003)
008-052-9585-9003
008-052-9556-9003
008-052-9581-9003
008-056-9550-9003
008-052-9560-9003
008-052-9561-9003
008-052-9565-9003
008-052-9580-9003
008-002-9574-9003)
(008-052-9573-9003)
(008-052-9610-9504)
(008-052-9575-9178)
$ 429
429)
2,245)
14,323
14,027
47~)
4,584
73,456
3,966
1,205
31,981
1,187
339
7,970
4,955
26,790)
6,978)
513)
2,075)
1,591)
26,790
(112,876)
1,200)
1,769)
12,763)
32,378
33,020)
3,205)
3,858)
49,133)
6,603)
220,109
14,577
34) Flood of 1985
35) Bldgs. & Structures
36) Streets & Bridges
37) Wmsn. Rd. Storm Drain
38) Storm Drains
(008-052-9575-9172) $ 49,133
(008-052-9575-9173) 34,458
(008-052-9575-9181) 20,965
(008-052-9575-9179) 1,200
(008-052-9575-9176) 23,478
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
'June 20, 1988
Honorable Mayor and Members of City Council
Joel M. Schlanger
Closeout of Accounts for Completed Capital Projects
~ on this issue includes:
A. ~ of various types have been approved
for construction over the past years. These projects
have included construction in major categories for
buildings, parks, highways sanitary sewer, and storm
drains. ' '
Ce
~undinq is established for each project when Council
approves the construction based on the recommendations
of the various bid committees. Funding generally in-
cludes the base bid construction costs, as well as
funding for contingencies.
ComPleted projects often have relatively small amounts
of contingency funds remaining after final bills are
paid because projects are completed within the es-
tablished budgets.
II. ~urrent situation:
A. Closeout of projects authorized by Council is needed
in order to clear the completed projects from the
current project listing as well as to transfer the
remaining funds from the completed projects to capital
projects still under construction or to capital re-
serve accounts for future construction.
B. The accompanying budget ordinance itemizes
pleted projects to be clos-~ ....... the com-
~ v=u anu =ne accounts
the remaining funds should be transferred into'.
Honorable Mayor and Members of City Council
Page 2
June 20, 1988
III. Recommendations are that City Council:
Authorize the closeout of completed capital projects
and transfer of funds into capital reserve accounts
as included on the accompanying budget ordinance.
JMS:dp
cc:
City Manager
City Attorney
Director of Public Works
Director of Utilities & Operations
Director of Administration & Public Safety
City Engineer
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Gentlemen:
O~:e o~ fne O~y Oe~
June 22, 1988
',.~r. James D. Ri~cn~e, ~nu~rman
Citizens~ Services Committee
Roanoke, Virginia
I am attaching copy of Resolution No. 29168, concurring in the
recommendation of the Citizens' Services Committee for allocation
of City funds to various agencies, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, June 20, 1988.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: r a
Enc.
pc: ~,tr. W.
Robert
Herbert, City Manager
I~m456 ,V~I~ 2150'~ra~A'~nue, S.W.l~:x:~e,¥1rg~nla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOEE, VIRGINIA,
The 20th day of June, 1988.
No. 29168.
A RESOLUTION concurring in the recommendation of the Citizens'
Services Committee for allocation of City funds to various agen-
cies.
WHEREAS, the Fiscal Year 1988-89 budget approved by City
Council for the Citizens' Services Committee provides for level
funding in the amount of $360,055.00; and
WHEREAS, performance audits are to be conducted for each
agency receiving funds through the Committee to evaluate the
effectiveness and efficiency of funded programs; and
WHEREAS, in order to obtain an allocation-for such funds, it
was necessary for agencies to file applications with the City
administration; and
WHEREAS, 29 requests for City funds in the total amount of
$636,056.50 were received by the Citizens' Services Committee
from various agencies.
BE IT HESOLVED by the Council of the City of Roanoke that this
Council concurs in the reco~mendations of the Citizens' Services
Committee as to the allocation for funding to various agencies as
more particularly set forth in the attachment to the Committee
Report submitted to this Council dated'June 20, 1988.
BE IT FURTHER RESOLVED that the Chairman of the Citizens'
Services"Committee and the Director of Finance are authorized to
release funds to any agency, provided that objectives, activi-
ties, and other reassurances have been submitted and accepted.
City Clerk.
Office of n~e Ci~, Clerk
June 22, 1988
File #60-318
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
qualified agencies
Services Committee,
the City of Roanoke
1988.
I am attaching copy of Ordinance No. 29167, amending and reor-
daining certain sections of the 1988-89 General Fund
Appropriations, providing for appropriation of funds for certain
pursuant to recommendation of the Citizens'
which Ordinance was adopted by the Council of
at a regular meeting held on Monday, June 20,
Sincerely, ~l~¢.~'
Mary F. Parker, CMC
City Clerk
,~FP: ra
Enco
pc: Mr.
Mr.
W. Robert Herbert, City Manager
James D. Ritchie, Chairman, Citizens' Services Committee
Room 456 Municipal Building 215 Church A',~,nue. S.W. Roonoke, Virginia 24011 (703) 98~1-254~1
Office of the City Cler~
June 22, 1988
File #318
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Mr. James D. Ritchie, Chairman
Citizens' Services ComMittee
Roanoke, Virginia
Gentlemen:
I am attaching copy of Resolution No. 29168, concurring in the
recommendation of the Citizens' Services Committee for allocation
of City funds to various agencies, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, June 20, 1988.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc: Mr. W.
Robert Herbert,
City Manager
Room 456 Municipal Building 2t5 Church Avenue, S.W. Roanoke, ~rg~nla 240t I (703) 98"1-254t
Office of the Qty Clen~
June 27, 1988
File #60-318
Mr. Stu Israel
TRUST
360 Washington Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Israel:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. TRUST was allotted $6,000.00 through the
Citizens' Services Committee for fiscal year 1988-89.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 215 Church Av~'nue, S.W. Roanoke, Vtrglnlo 24011 (703) 98%254t
C~'flce of r~e City
June 27, 1988
File #60-318
Mr. Glenn McKibbin
League of Older Americans
P. 0. ~ox 14205
Roanoke, Virginia 24038
Dear Mr. McKibbin:
At a regular meeting of the Council of the City of Roanoke held
On Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The League of Older Americans was allotted
$21,500.00 through the Citizens' Services Committee for fiscal
year 1988-89.
Sincerely,~.~ ~ ~'
Mary F. Parker, CMC
City Clerk
MFP: ra
I~om 456 Municipal Building 215 Church Avenue. S.W. Roanake, Virginia 2401t (703) 981-254t
Office ~ ~he Or,/Oen~
June 27, 1988
File #60-318
Ms. Fay Painter
National Multiple Sclerosis Society
P. O. Box 6808
Charlottesville, Virginia 22906
Dear Ms. Painter:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund AppropriatiOns. The National Multiple Sclerosis Society was
allotted $1,200.00 through the Citizens' Services Committee for
fiscal year 1988-89.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 215 (~urch Avenue, S.W. ~noke, Virginia 24011 (703) 98t-254t
Office of the City Clen~
June 27, 1988
File #60-318
Ms. Denise Legg
Northwest Child Development Center
1523 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Legg:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Northwest Child Development Center was
allotted $11,200.00 through the Citizens' Services Committee for
fiscal year 1988-89.
Sincerely,~ ~f ~'
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Municipal Building 215 Church Av~'~ue, S.W. Roar',c~4e, Virginia 240t'1 (703) 98~-2541
Office of the City Clerk
June 27, 1988
File #60-318
Ms. Wendy Moore
Roanoke Area Ministries
824 Campbell Avenue, Room #5
Roanoke, Virginia 24016
Dear Ms. Moore:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Roanoke Area Ministries was allotted
$23,500.00 through the Citizenst Services Committee for fiscal
year 1988-89.
Sincerely,~.~ ~'
Mary F. Parker, CMC
City Clerk
MFP: ra
· Room456 Munlcll:x~lBulldlng 215 Church Avenue, S.W. Roanoke, ~rg~nia 24011 (703)981-2541
Office of the City Clerk
June 27, 1988
File #60-318
Ms. Margariet Fourcroy
Roanoke Symphony Society,
P. 0. Box 2433
Roanoke, Virginia 24010
Into
Dear Ms. Fourcroy:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Roanoke Symphony Society, Inc. was
allotted $5,000.00 through the Citizens' Services Corr~ittee for
fiscal year 1988-89.
Sincerely,~,~,~ ~' p~,~,
Mary F. Parker, CMC
City Clerk
MFP:ra
Roon'~ 456 Municipal Building 215 C~urch Avenue, S.W. Roonc~e, 'Virginia 24011 (703) 98t-2541
Office of the City C]en~
June 27, 1988
File #60-318
Ms. Susan Cole
The Arts Council of Roanoke Valley
One Market Square
Roanoke, Virginia 24011
Dear Ms. Cole:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Arts Council of Roanoke Valley was
allotted $3,600.00 through the Citizens' Services Committee for
fiscal year 1988-89.
Sincerely,~,. ~'~ '~'
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Munlcil:~al Building 215 Onurch Avenue, S.W~ Roonoke, Virginia 24011 (703) 981-2541
Offlce oflheCiryClerk
June 27, 1988
File #60-318
Mr. Richard Hawkins
Roanoke Valley Speech and Hearing Center
2030 Colonial Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Hawkins:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Roanoke Valley Speech and Hearing
Center was allotted $2,000.00 through the Citizens' Services
Corranittee for fiscal year 1988-89.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Municipol Building 215 C~urch Ave~-, ~, S.W. RoanoNe, Virginia 24011 (703) 98t-254t
June 27, 1988
File #60-318
Ms. Katheryn Hale
West End Corr~r~unity Center
P. 0. Box 4562
Roanoke, Virginia 24015
Dear Ms. Hale:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The West End Community Center was allotted
$1,500.00 through the Citizens' Services Committee for fiscal
year 1988-89.
Sincerely,l,~ ~ ~o
Mary F. Parker, CMC
City Clerk
MFP: ra
Room456 MunlclpalBuildlng 215C~urchAv~'~ue, S.W. RoanoNe, Virg~nla24011 (703)981-2541
Office of i'he City Clerk
June 27, 1988
File #60-318
Mr. Cartis Andrews
Unified Human Services
Transportation Systems
306 Sixth Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Andrews:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Unified Human Services Transportation
Systems was allotted $22,200.00 through the Citizens' Services
Committee for fiscal year 1988-89.
Sincerely,[.,~.~. p~(~_.
Mary F. Parker, CMC
City Clerk
MFP: ra
Room456 MunlcipalBuildlng 215(~urchAve~ue, S.W. Roanoke,~rg~nta24~11 (703) 981-2541
Office of the O:y Oe~k
June 27, 1988
File #60-318
Ms. Nancy Goehring
Youth Support Services
Central YMCA Third Floor
Church Avenue & Fifth Street
Roanoke, Virginia 24016
Dear Ms. Goehring:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Youth Support Services was allotted
$1,000.00 through the Citizens' Services Committee for fiscal
year 1988-89.
Sincerely,~,.~ ~ ~' ~
Mary F. Parker, CMC
City Clerk
MFP: ra
Room456 MunlcipaIBuildtng 215 G~urch Avenue, S.W. Roanoke, Vtrg,nla24011 (703)981-2541
Office of the City Cler~
June 27, 1988
File #60-318
Mr. Garry Lautenschlager
Emergency Services Coordinator
Weste.n Virginia Emergency Medical
P. 0. Box 926
Salem, Virginia 24153
Services
Dear Mr. Lautenschlager:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Western Virginia Emergency Medical
Services was allotted $6,112.00 through the Citizens' Services
Corrgnittee for fiscal year 1988-89.
Sincerely,~...~.~f~.
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Municipal Building 215 C?nurch Avenue, S.W. Roanoke, Virginia 240t I (703) 981-2541
Office of the City Clerk
June 27, 1988
File #60-318
Ms. Betty Burris
Adult Care Center
2707 Williamson Road, N.
Roanoke, Virginia 24012
EJ
Dear Ms. Durris:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Adult Care Center was allotted
$3,700.00 through the Citizens' Services Committee for fiscal
year 1988-89.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Room456 MuniclpalBuilding 215 Church Avenue, S.W. Roano~e,~rglnla24011 (.703)981-2541
Office of the City Clerk
June 27, 1988
File #60-318
Ms. Kathy Fralin
Child Abuse and Neglect
Coordinating Council
325 Campbell Avenue, S. W.
Second Floor
Roanoke, Virginia 24016
Dear Ms. Fralin:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Child Abuse and Neglect Coordinating
Council was allotted $2,500.00 through the Citizens' Services
Committee for fiscal year 1988-89.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of the Ci~ Clerk
June 27, 1988
File #60-318
Mr. Max Davis
Family Service of Roanoke Valley
P. 0. Box 6600
Roanokej Virginia 24017
Dear Mr. Davis:
At a regular meeting of the Council of the City of Roanoke held
on Monday~ June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Family Service of Roanoke Valley was
allotted $32,200~00 through the Citizens' Services Committee for
fiscal year 1988-89.
Sincerelyj
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Municipal Building 215 (~urch Av~'~ue, S.W. Roanoke, Virg,nia 240t ~ (703) 981-2541
Office of the City Clerk
June 2F, 1988
File #60-318
Ms. Estelle Nichols
Free Clinic of Roanoke Valley
1001 Third Street, S. W.
Roanoke, Virginia 24016
Dear iis. Nichols:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Free Clinic of Roanoke Valley was
allotted $17,000.00 through the Citizens' Services Corr~ittee for
fiscal year 1988-89.
Sincerely,~.~. ~ ~'
Mary F. Parker, C~iC
City Clerk
MFP:ra
Room456 MunlcipalBulldlng 215 C~urch Avenue, S.W. Roanc~e, VIrg~nia24011 (703)981-2541
Offtce of ~he Ci~, Clerk
June 27, 1988
File #60-318
Mr. Raleigh Can~bell
Information & Referral
Council of Community Services
P. 0. Box 496
Roanoke, Virginia 24003
Dear Mr. Campbell:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Council of Community Services was
allotted $5,243.00 through the Citizens' Services Committee for
fiscal year 1988-89.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 · Munlclp(~l Building 215 Church Avenue, S.W. Roanc:~,~e, V~rgmta 24011 (703) 981-254t
Office of the Gty Clerk
June 27, 1988
File #60-318
Ms. Katheryn Hale
West End Community Center
P. 0. Box 4562
Roanoke, Virginia 24015
Dear Ms. Hale:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The West End Corr~unity Center was allotted
$1,500.00 through the Citizens' Services Committee for fiscal
year 1988-89.
Sincerely, Pl~l~t4.~.
Mary F. Parker, CMC
City Clerk
MFP:ra
Room456 MunlclpalBullding 215 Church Ave~ue, S.W. Roanc~e, Virginla24011 (703)981-2541
Office of the City Clerk
June 27, 1988
File #60-318
Ms. Kathleen Ross
Community Organization for
Research & Development, Inc.
401 First Street, N. W.
Roanoke, Virginia 24016
Mr. Joseph Gaither
Inner City Athletic Association
419 Rutherford Avenue, N. E.
Roanoke, Virginia 24011
Dear Ms. Ross and Mr. Gaither:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Community Organization for Research and
Development, Inc., was allotted $2,750.00 to be shared with the
Inner City Athletic Association for the purpose of providing
recreational sports programs for children of low-income families
through the Citizens' Services Committee for fiscal year 1988-89.
Sincerely,/~,~.. ~ ~'~'
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Municipal Building 215 Chu~h A~ue, S.W. Roono~e, VircjJnio 24011 (703) 981-254t
Office of ~ne City Clen~
June 27, 1988
File #60-318
Mr. Richard Dickson Mr. John Wade
ARC/CHD Industries Tinker Mountain Industries
4215 Melrose Avenue, N.W. P. 0. Box 458
Roanoke, Virginia 24017 Troutville, Virginia 24175
Gentlemen:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The Association of Retarded Citizens was
allotted $44,600.00 to be shared with Tinker Mountain Industries
through the Citizens' Services Committee for fiscal year 1988-89.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Municll:~ol Building 215 G~urch Avenue, S.W. Roono~e, Virg~nio 24011 (703) 981-254t
June 27, 1988
File #60-318
Dr. E. J. Clarke, Jr.
Roanoke City Health Department
Especially For You
515 Eighth Street, S. W.
Roanoke, Virginia 24016
Dear Dr. Clarke:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. The sum of $8,000.00 was allotted to the
Especially For You program through the Citizens' Services
Corr~ittee for fiscal year 1988-89.
Sincerely,l.~ ~ ~'
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Munlclt~al Building 215 (~'~urc'h Avenue. S.W. Roonoke~ ~rginia 24011 (703) 98~1-2541
Or, ce of the City CJer~
June 27, 1988
File #60-318
Mr. Wayne Davis
Big Brothers/Big Sisters
of Roanoke Valley
112-A West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. Davis:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. Big Brothers/Big Sisters was allotted
$4,000.00 through the Citizens' Services Corr~nittee for fiscal
year 1988-89.
Sincerely, p~.~._
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, ~rg~nla 24011 (703) 981-2541
Office of the City Clerk
June 27, 1988
File #60-318
Ms. Susan Pauley
Bethany Hall
1109 Franklin Road, S. W.
Roanoke, Virginia 24016
Dear Ms. Pauley:
At a regular meeting of the Council of the City of Roanoke held
on Monday, June 20, 1988, Ordinance No. 29167 was adopted
amending and reordaining certain sections of the 1988-89 General
Fund Appropriations. Bethany Hall was allotted $6,250.00 through
the Citizens' Services Committee for fiscal year 1988-89.
Sincerely,~.~.~ ~ ~'
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 215 Church Avenue, S.W, Roanoke, '~rgthla 2401 t (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of June, 1988.
No. 29167.
AN ORDINANCE to amend and reordain certain sections of the
1988-89 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Health and Welfare
Citizen's Service Committee (1-22) ..................
Health Department (23) ..............................
General Government
Director of Human Resources (24) ....................
Public Safety
Rescue Squads (25) ..................................
1) (001-054-5220-3700) $(360,055)
2) (001-054-5220-3726) 44,600
3 (001-054-5220-3746) 3,700
4
8
9
l0
Subsidies
ARC Roanoke, Inc.
Adult Care Center
Arts Council of
Roanoke Valley
Bethany Hall
Big Bros./Big
Sisters of Rke.
Valley
Child Abuse and
Neglect Coordi-
nating Council
CORD
Info. & Referral
Family Service of
Roanoke Valley
(001-054-5220-3737) 3,600
(001-054-5220-3728) 6,250
(001-054-5220-3729) 4,000
(001-054-5220-3730) 2,500
(001-054-5220-3731) 2,750
(001-054-5220-3732) 5,243
(001-054-5220-3720) 32,200
$ 9,863,981
223,055
1,043,617
7,388,612
130,779
23,049,768
100,000
11) Free Clinic of
Roanoke Valley
12 League of Older
Americans
13 National MS Soc.
14 NW Child Devel-
opment Center
15 Roanoke Area
Ministries
16 Roanoke Symphony
Society
17 Roanoke Valley
Speech & Hearing
18 Trust
19 Radar
20 West End Center,
Inc.
21) Western VA Emerg.
Medical Services
22) Youth Support
Services, Inc.
23) Especially For You
24) Fees for Prof.
Services
25) Subsidies
(001-054-5220-3721) $ 17,000
(001-054-5220-3722) 21,500
(001-054-5220-3733) 1,200
(001-054-5220-3734) 11,200
(001-054-5220-3723) 23,500
(001-054-5220-3736) 5,000
(001-054-5220-3738) 2,000
(001-054-5220-3740) 6,000
(001-054-5220-3725) 22,200
(001-054-5220-3745) 1,500
(001-054-5220-3741) 6,112
(001-054-5220-3742) 1,000
(001-054-5110-3727) 8,000
(001-054-1270-2010) 29,000
(001-050-3260-3700) 100,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
June 20, 1988
Roanoke, Virginia
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: RECO))iENDATIONS FOR CITIZENS SERVICES CO. II-FEE FOR FUNDING
OF QUALIFIED AGENCIES
I. BACKGROUND
The Citizens Services Committee budget was established by
City Council, Ordinance #29097, by which the General Fund
Budget for FY 88-89 was adopted on May 12, 1988.
Public notice for agencies to file applications for City
funds was published in local newspapers on February 11,
14, 18, and 21, 1988 with an application deadline of
March 11, 1988.
Twenty-nine requests in the total amount of $636,056.50
were received from various agencies.
Individual study of each application was made by
committee members, and public hearings were held on April
20 and 22, 1988 to consider the requests and hear
applicants.
Agencies were notified of tentative allocation
recommendations and advised they could appeal the
committee's tentative recommendations.
II. CURRENT SITUATION
The budget for FY 88-89 approved by City Council for the
Citizens Services Committee provides for level funding in
the amount of $360,055.
Performance audits are conducted for each agency
receiving funds through the committee to evaluate the
effectiveness and efficiency of funded programs.
Citizens Services Committee requests that $7,500 be
transferred to the Director of Human Resources budget
upon approval of City Council to cover monitoring
expenses.
Performance audits will be conducted by the Council
of Community Services in conjunction with the City's
Director of Human Resources.
Go
Performance audits were adopted in 1981 to insure
City funds are being used for the purpose for which
they are requested and to further assure that
citizens of the City are benefiting from their use.
The committee is pleased with the contents and
accuracy of the audits performed during the past
year.
Agencies submit a budget by objective and activity when
applying for funds through the Citizens Services
Committee.
Agency plan of objectives and activities to be
accomplished with City funding.
Total agency budget and amount of funds generated to
the agency by City funding.
Attached schedule shows recommended fundin~ for
allocation to the various agencies,
Most agencies are funded for less than their
request.
Recommended funding amounts reflect the best
judgment of the committee in serving the citizens of
the City of Roanoke through these programs.
The Citizens Services Committee requests that City
Council again appropriate $8,000 from the total budget
for the Roanoke City Health Department to continue
operation of the "Especially For You" program concerning
family planning/sex education as an in-school curriculum.
Committee deliberations are contained in minutes of
meetings on file with the City Clerk.
Appeals of committee recommendations as provided by
Council policy were received after notification to each
agency of its tentative recommended allocation. Two
appeals were filed and were heard on May 25, 1988.
The Legal Aid Society requested an appeal for
funding of an attorney Housing Advocate to address
the serious crisis in homelessness and deteriorating
housing in the Roanoke Valley. The committee feels
this is a needed service, however, the committee
voted to not fund The Legal Aid Society due to level
funding for 1988-89, and the organization needed a
minimum of $5,000-$10,000 to partially fund the
program.
Northwest Child Development Center requested an
appeal for additional operating funds for
maintenance to the bus that transports City children
to and from home to the center and for summer field
trips. After much discussion, the committee voted
to allocate an additional $2,000 for one year to the
Northwest Child Development Center for operating
expenses to cover maintenance of its bus.
TRUST requested an appeal for the Traveler's
Assistance Program which provides assistance to
stranded travelers. After much discussion, the
committee voted an additional allocation of $2,000
for one year specifically for the Traveler's
Assistance Program.
I. The Association for Retarded Citizens/CHD Industries and
Tinker Mountain Industries were again funded jointly
based on the similarity of services performed.
$44~600 is recommended to the Association for
Retarded Citizens to be shared with Tinker Mountain
Industries and the Association for Retarded Citizens
continue as an advocate for Roanoke City residents
in both agencies.
The formula used will be based on the number of
Roanoke City residents served.
The Citizens Services Committee does not recommend
funding for the Harrison Heritage Cultural Center in view
of the funding approved by City Council in the 1988-89
budget.
The Citizens Services Committee recommends $1~000 be
allocated for the Inner City Athletic Association and
designated through the Community Organization for
Research and Development {CORD) because of the shared
purpose of providing recreational sports programs for
children of low-income families.
The Citizens Services Committee recommends $100~000 be
allocated to the Roanoke Life Saving Crew and Williamson
Road Life Saving Crew through the budget of Emergency
Services to provide more coordinated use of the funds.
The Citizens Services Committee recommends ~21~500 be
allocated to The Salvation Army and a contract be
executed with The Salvation Army for the provision of
services to City citizens under the Homeless Housing
Program and/or Abused Women's Shelter.
N. The Citizens Services Committee recommends }22~200 be
allocated to Unified Human Transportation Systems, Inc.
III.
(RADAR) through of Valley Metro in order that Valley
Metro may receive credit for providing transportation to
the handicapped.
O. The Citizens Services Committee recommends }1~000 be
allocated to Youth Support Services through the budget of
the Court Services Unit to provide for program
supervision and administration.
P. The committee is unable to set aside funds for
emergencies in the coming year.
RECOMMENDATIONS
City Council concur with the funding of agencies in the
amounts recommended as indicated on the attached
schedule.
City Council authorize the Chairman of the Citizens
Services Committee and the Director of Finance to not
release funds to any agency until objectives, activities,
and other reasonable requests of the monitoring staff are
submitted and accepted.
Transfer $7,500 from the Citizens Services Committee
budget, #001-054-5220-3700, Contributions, to Director of
Human Resources, Fees for Professional Services,
#001-054-1270-2010, for payment of performance audits.
Transfer $8~000 from the Citizens Services Committee
budget, #001-054-5220-3700, Contributions, to the Roanoke
City Health Department as a line item in the Health
Department budget, #001-054-5110-3727.
Transfer $21~500 from the Citizens Services Committee
budget, #001-054-5220-3700, Contributions, to the
Director of Human Resources, Fees for Professional
Services, #001-054-1270-2010, for payment of services for
the Homeless Housing Program and/or Abused Women's
Shelter provided to City citizens by the Salvation Army.
Authorize the City Manager or his designee to negotiate a
contract for $21,500 with the Salvation Army for the
provision of services to City citizens under the Homeless
Housing Program and/or Abused Women's Shelter. Council
will be asked to authorize the execution of the contract
after it has been negotiated.
Transfer }100~000 from the Citizens Services Committee
budget, #001-054-5220-3700, Contributions, to the
Emergency Services budget, #001-050-3260-3700, Subsidies
to Life Saving Crews, for the Roanoke and Williamson Road
Life Saving Crews.
Ho
Transfer ~1~000 from the Citizens Services Committee
budget, #001-054-5220-3700, Contributions, to the
Juvenile Court Services Unit budget, #001-076-2130-2010,
Fees for Professional Services, for Youth Support
Services.
Respectfully submitted,
· Ritchie, Chairman
Cit'~ns Services Committee
Robbie Hunt Burton, ¥ice Chairman
Raleigh Campbell
Stanley Hale
Bernice Jones
Harold Kyle
A1 McCain
JDR/slw
Attachment
CC:
W. Robert Herbert, City Manager
Wilburn Dibling, City Attorney
Joel Schlanger, Finance Director
Barry Key, Office of Management and Budget
O0
0
0
0
Office of ?ne City Cge~
June 22, 1988
File #67
Mr. Jack D. Hayslett, Chairman
Citizens' Advisory Committee - City
Wide Parks Study
408 Houston Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Hayslett:
A report of the Citizens' Advisory Committee City Wide Parks
Study recommending adoption of the proposed Parks Plan
Implementation Program - Phase III as a guide for allocation of
park bond funds and other available resources, was before the
Council of the City of Roanoke at a regular meeting held on
Monday, June 20, 1988.
On motion, duly seconded and unanimously adopted, Council con-
curred in the reco~nendation.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc;
Mr. W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. Dinesh Tiwari, Parks Planner
Mr. William F. Clark, Director of Public Works
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031
Members, Citizens' Advisory Committee - City Wide Parks Study
R~m 456 Municipal Bui!ding 215 (~uro9 Avenue, S.W. Roanoke, ~rg'lnla 240t I (703) 981-254t
Roanoke, Virginia
June 20, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Proposed Parks Plan l~plementation Progra~ - l~se III
On behalf of your Citizens' Advisory Committee on City-wide Parks Study
(C.A.C.), I am pleased to submit the attached report and unanimous
recommendations of the C.A.C. for your consideration and approval.
The attached program represents a continuation of the last eight years
of joint efforts with the citizens' of our City to provide close-to-home
quality recreation opportunities. The C.A.C. considers the cost of this
on-going program as an investment in our neighborhoods and the City as a
whole.
In recommending this $1 million plus program to you, the C.A.C. recog-
nizes that many needs for enhancing our recreation facilities are yet to
be addressed. Therefore, continuation of these efforts and public
investment would remain critical in years ahead.
Thank you for giving the citizens of Roanoke this opportunity to remain
involved in the process of determining the future of our parks system.
,~ectfully submitt/ed,
///Jack D. Rayslett, Chairman
v Citizens' Advisory Committee
on City-wide Parks Study
DVT:gs
Attachments
pc:
Members, Citizens' Advisory Committee
on City-wide Parks Study
Mr. Richard A. Kelley, Executive for Business Affairs,
Roanoke City Schools
City Manager
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
Manager, Department of Parks/Recreation/Grounds Maintenance
Parks Planner
CITY OF ROANOKE
CITIZ~IS' ADVISORY CO~irrr~ ON CIT¥-~IDE PARKS STUDY
PROPOSED PARKS PLAN II~PLI~i~qTATION PROGRAN - PHASE III
1988 - 1991
Background:
The Citizens' Advisory Committee on City-wide Parks Study
(C.A.C.) recon~ended a comprehensive parks and recreation
plan in 1981. The plan recommended specific actions and
an investment of approximately $10 million over a 10-year
period to address priority needs of the City's parks
system.
Parks Plan Implementation Program - Phases I and II have
been completed (see Attachment "A"). Since 1980, 33
parks have been upgraded with a total investment of $57
million:
1. 25 neighborhood parks upgraded throughout the City.
2. Mill Mountain Park received major improvements.
Sports Complex (Phase I and II) with competition
quality athletic facilities completed.
Results of parks improvement efforts and investments so
far:
Reinforcement of the overall neighborhood preserva-
tion and revitalization efforts.
2. Increased close-to-home public recreation opportuni-
ties.
3. Availability of quality recreation facilities.
Increased public use and support of the City's parks
system.
5. Improved quality of life for our citizens.
6. Improved recreation facilities adjacent to public
school facilities.
1987 Bond Referendum authorized $750~000 in bond funds
for neighborhood park improvement projects. The C.A.C.
was to assist in identifying and prioritizing these
projects.
- 1 -
II. Current Situation:
The C.A.C. utilized the following process to develop the
proposed Phase III Program:
1. C.A.C. meetings (~), site tours and workshop (~).
2. Public meetinKs (~).
3o
Direct mailinK of program and meeting information to
neighborhood and athletic organizations.
4. Staff presentations and contacts with interested
citizens and groups.
Ob.~ecttves for the Phase III Program were established by
the C.A.C.:
Continue the efforts to provide safe and quality
public recreation opportunities to the citizens of
Roanoke.
Concentrate available resources on upgrading of the
neighborhood parks facilities to strengthen City's
neighborhoods.
Increase public use and support of the City's parks
system.
Pro.]ect selection criteria for the Phase III Program, as
established by the C.A.C., focused on addressing public
safety and capital maintenance needs of the existing
recreation facilities:
1. Need for upgrading existing facilities.
o
Public safety and security, relative to the use of
existing playgrounds, tennis and basketball courts,
ball fields, lighting, etc.
Capital maintenance or replacement necessary to keep
existing facilities available for public uses.
Public convenience relative to the continued public
use of the existing facilities.
The C.A.C., at its meeting of May 18, 1988, unanimously
voted to recommend the Parks Plan Implementation Program
- Phase III (Attachment "B") to City Council. In addi-
tion, the following recommendations were made for future
consideration of City Council:
Routine~ as well as preventive maintenance, of the
parks and recreation facilities needs to remain a
high priority during the allocation of available
- 2 -
resources. Quality maintenance is essential to
protect the public investment in parks.
o
Continued investment in developing quality public
recreation facilities would remain critical in years
ahead. The needs for improvements and new facili-
ties far exceed the currently available resources.
3. Proposed Roanoke River Flood Reduction Project's
impact on the aesthetic and natural values of the
River should be fully addressed. Public involvement
in the design of the project should continue to be
encouraged.
4. Beautification programs should continue to be
supported.
5. Bike Trail development should be encouraged and
supported.
Neighborhood business and community contribution~
for parks improvement should be encouraged.
III. Alternatives:
Council adopt the Proposed Parks Plan Implementation
Program - Phase III (Attachment "B") as a guide for the
allocation of the park bond funds and other available
resources.
Pro~ram objectives for Phase III, as outlined above,
will be addressed through the implementation of the
proposed projects.
Priority pro~ect selection was based on the communi-
ty involvement and the above-stated criteria.
Funding for the Phase III Program is proposed from
the following sources:
a) Park Bond Funds (1988 Series) ...... $ 750,000
b) Capital Maintenance and Equipment
Replacement Fund (1987-88) ......... 36,000
c) State/Federal Park Grant Funds ..... 300~000'
TOTAL .................. $1~086,000
*Park bond funds (3 (a) above) are proposed to be
used as local match to generate potential grant
funds.
Timing for completing the implementation of all the
projects included in the Phase III Program is
estimated to be three (~) years.
- 3 -
Timin~ is also important to compete for the FY
1988-89 state/federal grant funds.
B. Do not adopt the Proposed Parks Plan Implementation
Program - Phase III.
1. ProKram Objectives will not be addressed at this
time.
Priority Project Selection and the community in-
volvement process may have to be repeated to address
any additional concerns/needs.
FundinK may be an issue if the City's request for up
to $300~000 in state/federal grant funds cannot be
considered in the first grant round of FY 1988-89.
4. Timin~ will remain important to compete for the
grant funds.
IV. Recommendations:
Council concur with Alternative A and adopt the Proposed Parks
Plan Implementation Program - Phase III (Attachment "B") as a
guide for the allocation of the park bond funds and other
available resources.
Attachments
- 4 -
Attachment "A"
CITY OF ROANOKE
SUMMARY OF
PARKS PLAN IMPLEMENTATION PROGRAM - PHASE I AND II
II.
III.
*2.
(1980-1988)
*7.
8.
REGIONAL PARKS:
1. Mill Mountain ............. 500,000
New visitor center and overlook; improvements to roads
and old archway; parking, walkways and lighting; landscaping
SPORTS COMPLEX:
Maher Field ............... 553,684
New competition baseball field; new concessions, restrooms,
press box, athletic lighting
3. Parks and Rec./ Grounds Maintenance Office Bldg. . . 300,000
Renovation of Marine Armory; indoor soccer
4. South Roanoke Park and Wiley Drive ........ 2,394,500
Competition athletic facilities; 4 football/soccer fields,
2 baseball/softball fields, 6 tennis courts; new concessions,
restrooms, athletic and walkway lighting; new play area;
Wiley Drive improvements; parking areas; complete irrigation
system
NEIGHBORHOOD/COI~IJNITY/SCHOOL PARKS:
NORTHEAST QUADRANT:
5. Andrews .............. 20,000
New landscaped entranceway to Williamson Road community
6. Breckinrldge .............. 68,214
Ballfield improvements; new fencing and player/bleacher
areas; turf restoration
Gateway ................. 25,000
New landscaped entranceway to Williamson Road commnunlty
Mason's Mill .............. 35,000
New parking; mill wheel restorations; new fencing and
guard rails
Preston ................... 138,877
New play area and lighted basketball courts; tennis court
improvements; ballfield turf restoration
10. Thrasher ............ 65,795
New parking and walkways; new tennis courts
NORTHWEST QUADRANT
11. Eureka ..................... 63,511
New play area; basketball and tennis court improvements;
ballfield and lighting upgrading; new walkways
12. Loudon ................... 97,138
New play area and walkways; new boundary wall; landscaping
13. Melrose ................. 66,462
New play area and walkways; tennis and basketball court,
and lighting improvements
14. Strauss ................ 89,895
New play area and walkways; tennis and basketball court
improvements
15. Staunton ............... 19,OO0
New play area, benches
16. Villa Heights ............. 82,685
New play area and basketball court; road and parking
improvements
17. Washington ............. 70,000
Tennis and basketball courts, and lighting improvements;
new play area; parking; landscaping
18. Westside ............. 77,O17
Ballfield improvements; new fencing and bleacher areas;
turf restoration; new play area and parking
SOUTHEAST QUADRANT
19. Fallon ................. 148,107
New play area and tennis courts; road, parking and
walkway improvements
20. Garden City Recreation Center ......... 35,000
Road and parking improvements; new basketball court
21. Garden City (Park) ............. 90,000
Baseball and football field improvements; new play area
and lighted tennis courts; parking and walkways; landscaping
22. Golden .................. 1OO,OOO
New play area, tennis and basketball courts; walkways and
benches; landscaping
-2-
23. Jackson ................. 52,995
Hew parking and bleacher area improvements; new steps and
walkways; landscaping
SOUTHWEST QUADRANT
24. Crystal Spring ............. 76,382
Tennis court surface resealing, new parking area
*25. Grandin Court Recreation Center ........ 35,000
Hulti-purpose room addition with new heating/AC units
26. Highland ............... 167,397
New play area; brick walkway restoration; tennis and
basketball court improvements; ballfield upgrading;
shuffle-board courts; new stage; lighting improvements
27. Hurt .............. 112,694
New play area and walkways; new ballfield, basketball
court and amphitheatre; landscaping
28. Lakewood ................ 30,000
New play area and benches
29. Norwich ............... 68,983
Ballfield and athletic lighting improvements; turf
restoration
30. Perry ................ 5,940
New security park lights
31. Raleish Court ................. 138,269
Ballfield improvements; new fencing and player/bleacher
areas; new lighted tennis and basketball courts; new
play area
Shrine Hill .... 24,000
Tennis court resurfacing
Westend ................ 69,433
New park with play area and walkways; landscaping
*32 ..........
33.
GRAND TOTAL FOR 33 PARK/REC. FACILITIES IN PHASE I & I1
(1980-1988) ............
*Currently under design or construction
$5,820,958
DT:tch
3/21/88
-3-
Attachment "B"
CITY OF ROANOKE
PROPOSED PARKS PLAN IMPLEMENTATION PROGRAM - PHASE III
(1988-91)
NEIGHBORHOOD/COMM~JNITY/SCHOOL PARKS
NORTHEAST QUADRANT:
1. Breckinrid~e (Ballfield) ............................. $86,000*
.Replace exist.electrical controls and wiring
.Replace 7 exist.poles and cross arms and add 3 new poles
.Replace exist.light fixtures with metal halide
2. Huff Lane ............................................ 185,000
.Rebuild 4 exist.tennis courts (70,000)
.Regrade topsoil and seed the lighted field (50,000)
.Replace backstop, fencing, dug-outs and bleacher
areas (30,000)
.Add two wood poles and lights for the outfield (15,000)
.Rebuild play area (20,000)
3. Thrasher .............................................. 33,000
.Rebuild exist.basketball court (13,000)
.Rebuild play area (20,000)
II. NEIGHBORHOOD/COMMUNITY/SCHOOL PAR~S
NORTHWEST QUADRANT:
4. Washington ............................................ 80,000
.Rebuild 4 tennis courts (80,000)
5. Strauss ............................................... 30,000
.Replace backstop and fencing (17,000)
.Rebuild dug-outs and bleacher areas (13,000)
6. Westside .............................................. 25,000
.Improve ballfield lighting by replacing light fixtures
with metal halide (25,000)
7. Staunton .............................................. 15,000
.Rebuild basketball court (13,000)
.Install fencing along the road side of court (2,000)
* $36,000 currently available from Capital Maintenance and Equipment
Replacement ~ds (1987~88)
III. NEIGHBORHOOD/COMMUNITY/SCHOOL PARKS
IV.
SOUTHEAST QUADRANT:
8. Garden City (Park) .................................... 15,000
.Correct drainage problem in the park
9. Jackson ............................................... 80,000
.Rebuild 2 tennis courts (40,000)
.Rebuild play area (40,000)
Garden City Recreation Center ......................... 35,000
.Rebuild play area (20,000)
.Regrade, topsoil and seed open play area (15,000)
NEIGHBORHOOD/COMMUNITY/SCHOOL PARKS
SOUTHWEST QUADRANT:
Westend ............................................... 2,000
.Install safety fencing along 10th St. side (2,000)
Norwich Recreation Center ............................. 40,000
.Rebuild play area (40,000)
Grandin Court Recreation Center ....................... 52,000
.Remodel and provide handicap access to restrooms
in the bldg. (26,000)
.Add game room and kitchen facilities, and provide
handicap access to bldg. (26,000)
Lakewood .............................................. 20,000
.Rebuild basketball court (15,000)
.Replace safety fencing along the creek (5,000)
Crystal Spring Elem. School Site ...................... 10,000'
.Upgrade playarea (25,000)
Shrine Hill ........................................... 8,000
.Seal (colorcote) tennis court surface (5,500)
.Replace portion of exist.fencing (2,500)
Fishburn .............................................. 70,000
.Rebuild 2 tennis courts (30,000)
.Rebuild play area (40,000)
10.
ll.
12.
13.
14.
15.
16.
17.
* Represents City's portibn of the Proposed Joint Development Project
with the City Schools.
-2-
ROANOKE RIVER/COMMUNITY PARKS
(Projects subject to availability of $300,000 in State/Federal
grant funds)
18. Wasena ............................................. 200,000
.Rebuild/upgrade 2 play areas (60,000)
.Relocate 4 lighted tennis courts (120,000)
.Relocate 1 lighted basketball court (20,000)
19. Smith .............................................. 60,000
.Rebuild/upgrade 2 play areas (60,000)
20. Washington ......................................... 40,000
.Install athletic lights for the exist.football/soccer
field (40,000)
GRAND TOTAL (For Project Nos. 1 through 20) .......... $1,086,000
PROPOSED FUNDING SOURCES:
A. Park Bond Funds (1988 series) .................... $ 750,000
B. Capital Maintenance & Equip. Replacement Fund
(1987-88) ........................................ 36,000
C. State/Federal Park Grant Funds ................... 300,000
TOTAL ........................................... $1,086,000
DVT:bd
5/~3/88
-3-
Greater Raleigh Court Civic League, inc.
P.O. Box 3092
Roanoke, ~rginia 24015
June 20, 1988
Ms. Mary Parker
City Clerk
Room 456, Municipal Building
215 Church Ave SW
Roanoke, VA 2401!
Dear Ms. Parker:
Representatives of our civic league attended the Citizen's
Advisory Committee on the city wide park study last April. Our
purpose in attending was twofold, firstly, to verbalize our
appreciation to Parks Planner Dinish ?iwari for the outstanding
job we feel has been accomplished in numerous neighborhood parks
under his direction, with regard to upgrading and improvements.
Secondly, to discuss planned future improvements and give our
input.
I regret that both myself and our league's vice-president will be
unable to attend the council meeting today due to prior
commitments. Please do not construe our absence as a sign of
diminished interest in this project.
The Greater Raleigh Court Civic League supports the proposed
funding of this very positive and worthwhile program, and would
like to go on record as such.
Sincerely,
Russell H. Ellis
President
Greater Raleigh Court Civic League
Roanoke, Virginia
June 20, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Proposed Parks Plan l~pl~ntationProgra~ - Phast III
I concur with the recommendations of the Citizens' Advisory Committee on
City-wide Parks Study relative to the proposed Parks Plan Implementation
Program - Phase III.
Respectfully submitted,
W. Robert Herbert
City Manager
DVT/gs
pc:
Chairman and Members, Citizens' Advisory Co~nittee
on City-wide Parks Study
Mr. Richard A. Kelley, Executive for Business Affairs,
Roanoke City Schools
City Attorney
Director of Finance
Director of Administration .and Public Safety
Director of Public Works
Manager, Department of Parks/Recreation/Grounds Maintenance
Parks Planner
C~ce of ~ Cie/C~e~
June 22, 1988
File #33-166
Weddle Plumbing &
P. 0. ~ox 7167
Roanoke, Virginia
Heating Company
24019
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29170, accepting the bid of
Johnston-Vest Electric Corporation for performing air con-
ditioning and related work at Mountain View Center, in the total
amount of $10,896.00, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
June 20, 1988.
On behalf of the Members of City Council,
appreciation for submitting your bid on
ject.
I would like to express
the abovedescribed pro-
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room456 Munlcipal[~uilcllng 215~urchAve~ue, S.W. Roanoke,'~rg~nla24011 (70~)981-2541
Or, ce c~ the 0~,' Cle~
October 3, 1988
Johnston-Vest Electric Corporation
1864 Ninth Street, S. E.
Roanoke, Virginia 24013
Gentlemen:
I am returning your cashier's check in the amount of $549.30
deposited with your bid for performing air conditioning and
related work at Mountain View Recreation Center, inasmuch as the
contract for said work was awarded to your company on June 20,
1988.
Please sign the enclosed receipt and return same to me for my
files.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
ROG~', ~ ,~,~ ,cw,,~i ~n, i~.,~ .~ ! ~. ( I ~ch, ~,,'en~ SW Rc~no~e v)rg~n~a 24/)11 (703) 981-2541
Office of ?ne City Cler~
June 22, 1988
File #33-166
Johnston-Vest Electric Corporation
1864 Ninth Street, S. E.
Roanoke, Virginia 24013
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29170, accepting your bid
for performing air conditioning and related work at Mountain View
Center, in the total amount of $10,$96.00, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 20, 1988.
Sincerely,~.~.,, l~ ~. ~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. George C. Snead, Jr., Director of Administration
Public Safety
and
Room 456 Municipal Building 2t5 C~urch Avenue, S.W Roono~e, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
Ihe 20th day of June, 1988.
No. 29170.
AN ORDINANCE accepting the bid of Johnston-Vest Electric Corporation
for performing air conditioning and related work at Mountain View
Center, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for
the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Johnston-Vest Electric Corporation made to the City
in the total amount of $10,896.00 for performing air conditioning and
related work at Mountain View Center such bid being ia full compliance
with the City's plans and specifications made therefor and as provided
in the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City
Clerk are hereby authorized on behalf of the City to execute and attest,
respectively, the requisite contract with the successful bidder, based
on its proposal made therefor and the City's specifications made there-
for, said contract to be in such form as is approved by the City
Attorney, and the cost of said work to be paid for out of funds hereto-
fore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work
are hereby REJECTED, and the City Clerk is directed to notify each such
bidder and to express to each the City's appreciation for such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clen~
June 22, 1988
File #60-33-166
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29169, amending and reor-
daining certain sections of the 1987-88 General and Capital Funds
Appropriations, providing for the transfer of $13,000.00 from
Capital Maintenance and Equipment Replacement Program to Mountain
View Center, in connection with award of a contract to
Johnston-Vest Electric Corporation for air conditioning and
related work at Mountain View Recreation Center, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 20, 1988.
Sincerely,t~ ~. ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms~ Sarah Eo Fitton, Construction Cost Technician
Mr. George C. Snead, Jr., Director of Administration
Public Safety
and
Room 456 Municipal Building 215 Onurch Avenue, S.W. Roanoke, Virginia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of, June, 1988.
NO. 29169.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Non-Departmental
Transfers to Other Funds
Fund Balance
Capital Maintenance &
City Unappropriated
Equipment Replacement Program-
(2) ............................
$10,544,510
9,040,942
$ 725,067
Capital Fund
Appropriations
Recreation
Mountain View Center
1) Transfers to Capital
Projects Fund
2) CMERP - City
4) Appr. from General
Revenue
(001-004-9310-9508)
(001-3332)
$ 13,000
(13,000)
(008-052-9525-9003) 13,000
$ 2,027,499
13,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Air Conditioning and Related Work
Mountain View Center
714 Thirteenth Street, S.W.
Roanoke, Virginia
Roanoke, Virginia
June 20, 1988
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Citizens' Request for Service
City Engineer
Construction Cost Technician
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Air Conditioning and Related Work
Mountain View Center
714 Thirteenth Street, S.W.
Roanoke, Virginia
I. Back~round:
City Council, at its May 23, 1988 meeting, publicly opened
and read aloud the bids received for the Air Conditioning and
Related Work at the Mountain View Center on 714 Thirteenth
Street, S.W., Roanoke, Virginia.
Two (2) bids were received with Johnston-Vest Electric
Corporation of Roanoke, Virginia submitting the low bid in
the amount of $10~896.00 and thirty (30) consecutive calendar
days project construction time.
Co
Mountain View Center is on the Historical Registry for
buildings and all work involved has been reviewed and
approved by the Architectural Review Board. The project
includes the following:
Mountain View is served by single phase power by APCo.
A great deal of construction would be required outside
to serve the property with three phase power. For this
reason, the new air conditioning system for the first
floor is generated by two (2) four ton single phase air
conditioning units. Air handlers and ductwork are all
in the basement with floor registers through the first
floor. The offices on the second floor are air con-
ditioned by window units that have been in place for
some time.
D. Parks and Recreation Department has approved the project
also.
II. Issues on order of importance are:
A. Compliance of the bidders with the requirements of the
Contract Documents.
B. Amount of the low bid.
Page 2
C. Funding of the project.
D. Time of completion.
III. Alternatives are:
Award a lump sum contract to Johnston-Vest Electric
Corporation in the amount of $10~896.00 and thirty (30) con-
secutive calendar days for Air Conditioning and Related Work
at the Mountain View Center in accordance with the Contract
Documents as prepared by the City Engineer's Office.
Compliance of the bidders with the requirements of the
Contract Documents was not met. Neither of the firms
submitting a bid included a bid bond. When
Johnston-Vest Electric Corporation (the low bidder) was
contacted as to why they had not submitted a bid bond,
their explanation was that they had employed a new esti-
mator and he had just overlooked including the required
bid bond. Johnston-Vest Electric Corporation then deli-
vered to the City Engineer a certified check in the
amount of 5% of the bid price.
The City Attorney has advised that the original omission
of the bid bond does not prohibit the City from con-
sidering the low bid.
2. Amount of the low bid is acceptable, it is within the
engineer's estimate and the appropriation for the pro-
ject.
3. Funding is available in the Capital Maintenance and
Equipment Replacement Program (CMERP) account.
4. Time of completion of thirty (30) days is acceptable.
Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the
Contract Documents would not be an issue.
2. Amount of the low bid would probably increase if re-bid
at a later date.
Funding would not be encumbered at this time.
Time of completion would be extended. The Center would
operate for another season without air conditioning in
the public areas which is what we were trying to avoid.
Page 3
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Bo
Authorize the City Manager to enter into a contractual
agreement with Johnston-Vest Electric Corporation for the Air
Conditioning and Related Work at the Mountain View Center in
accordance with the Contract Documents as prepared by the
City Engineer's Office in the amount of $10,896.00 and thirty
(30) consecutive calendar days.
Co
Appropriate $13,000.00 from the CMERP account to be trans-
ferred to the Capital Projects fund to an account to be
established by the Director of Finance; $10~896.00 contract
amount plus $2,104,00 project contingency amount.
Respectfully submitted,
obert A. Garland, Chairman
William F. Clark
RAG/LBC/mm
Attachment: Tabulation of Bids
cc:
City Manager
City Attorney
Director of Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
TABULATION OF BIDS
AIR CONDITIONING AND RELATED WORK
MOUNTAIN VIEW CENTER
714 THIRTEENTH STREET, S.W.
ROANOKE, VIRGINIA
Bids opened before City Council on May 23, 1988 at 2:00 p.m.
BIDDER BASE BID BOND TIME
Johnston-Vest Electric Corporation $10,896.00 ,1 30
Weddle Plumbing & Heating Co. $19,414.00 * 20
* No bid bond submitted
,i Certified check in the amount of 5% of the bid was submitted later.
Engineer's Estimate: $12,000.00
William F. Clark
C. Snead, Jr.
Office of City Engineer
Roanoke, Virginia
June 20, 1988
Office of the Cit~ Clerk
~ay 25, 1988
File #33-166
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. George C. Snead, Jr. )
Gentlemen:
The following bids for air conditioning and related wor~ at
~ountain View Recreation Center, 714 Thirteenth Street, S. W.,
were opened and read before the Council of the City of Roanoke at
a regular meeting held on Monday, May 23, 1988:
BIDDER
BASE BID TOTAL
Johnston-Vest Electric Corporation
Weddle Plumbing & Heating Company
$10,896.00
19,414.00
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and recommendation to
Council.
Sincerely,
Mar~ F. Parker, C~C
City Clerk
MFP: ra
pc:
Johnston-Vest Electric Corporation, 1864 Ninth Street,
S. E., Roanoke, Virginia 24013
Weddle Plumbing & Heating Company, P. 0. Box 7167, Roanoke,
Virginia 24019
Mr. Witburn C. Dib~ing, Jr., City Attorney
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, ',,~rg~nla 2~011 (703) 98t-254.1
Office of ~ne City Cle~
June 22, 1988
File #183
Varney Electric Company
P. O. Box 3187
Roanoke, Virginia 24015
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29172, accepting the bid of
Joe A. Prillaman Heating & Air Conditioning, Inc., for installa-
tion of a radiant heat system in the Public Works Service Center
Garage, in the total amount of $45,090.00, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 20, 1988.
On behalf of the Members of City Council,
appreciation for submitting your bid on
jeer.
I would like to express
the abovedescribed pro-
Sincerely,f~x. t~.~ ~o ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room456 Munlcip~ll~ildlng 215C~urchA'v~'~ue, S.W. Roanoke, Virg~la24011 (703)98t-2541
Office of ~e City Clerk
June 22, 1988
File #183
Joe A. Prillaman Heating and
Air Conditioning, [nc.
925 Union Street
Salem, Virginia 24153
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29172, accepting your bid
for installation of a radiant heat system in the Public Works
Service Center Garage, in the total amount of $45,090.00, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 20, 1988.
Sincerely,~. g~'~ ~' ~~
Mary F. Porker, CMC
City Clerk
MFP: ra
Eric.
pc: Mr.
Mr.
Mr.
Mr.
Mr.
Ms.
Mr.
Ms.
W. Robert Rerbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations,
Dolores C. Daniels, Citizens' Request for Service
Room456 MunlctpalBultding 215 Church Avenue, S.W. Roclnoke, Virg~nla24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 20th day of Ju~e, 1988.
NO. 29172.
VIRGINIA,
AN ORDINANCE accepting the bid of Joe A. Prillaman Heating & Air
Conditioning, Inc., for installation of a radiant heat system in the
Public Works Service Center Garage, upon certain terms and conditions,
and awarding a contract therefor; authorizing the proper City offi-
cials to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Joe A. Prillaman Heating & Air Conditioning, Inc.,
made to the City in the total amount of $45,090.00 for installation of
a radiant heat system in the Public Works Service Center Garage, such
bid being in full compliance with the City's plans and specifications
provided in the contract documents offered said
on file in the Office of the City Clerk, be and
made therefor and as
bidder, which bid is
is hereby ACCEPTED.
2. The City Manager or
the Assistant City Manager and the City
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, the requisite contract with the successful
bidder, based on its proposal made therefor and the City's specifica-
tions made therefor, said contract to be in such form as is approved
by the City Attorney, and the cost of said work to be paid for out of
funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of ~he O~y Clerk
June 22, 1988
File #60-183
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29171, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the transfer of $47,400.00 from
Maintenance of Fixed Assets to Maintenance Third Party, in con-
nection with award of a contract to Joe A. Prillaman Heating &
Air Conditioning, Inc., for a radiant heat system for the garage
at the Public Works Service Center, which Ordinance was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, June 20, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr,
Mr,
Mr,
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
Dolores C. Daniels, Citizens' Request for Service
Room456 MunicipalBuilding 215C~urchAve~ue, S.W. Roanoke, Virg~la24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 20th day of June, 1988.
No. 29171.
AN ORDINANCE to amend and reordain certain sections
1987-88 General Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Works
Building Maintenance (1) ............................
Non-Departmental
Contingency (2) .....................................
1) Maint. 3rd Party
2) Maint. of Fixed
Assets
(001-052-4330-3056)
(001-002-9410-2201)
$ 47,400
(47,400)
$17,463,705
2,988,760
10,484,110
149,087
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Radiant Heat System for Garage
Public Works Service Center
1802 Courtland Road, N.E.
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Citizens' Request for Service
City Engineer
Construction Cost Technician
Roanoke, Virginia
June 20, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Radiant Heat System for Garage
Public Works Service Center
1802 Courtland Road, N.E.
Roanoke, Virginia
I. Back~round:
City Council, at its June 6, 1988 meeting, publicly opened
and read aloud the bids received for the Radiant Heat System
for the Garage at the Public Works Service Center, 1802
Courtland Road, N.E., Roanoke, Virginia.
Two (2) bids were received with Joe A. Prillaman Heating &
Air Conditioning, Inc., of Salem, Virginia, submitting the
low bid in the amount of $45~090.00 and 26 consecutive calen-
dar days.
Co
Project consists of supplying all the equipment and controls
to install a complete radiant heat system in the Public Works
Service Center Garage to replace the existing hot water
system. Radiant heat is more efficient than the existing
system.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
Contract Documents.
B. Amount of the low bid.
C. Fundin~ of the project.
D. Time of completion.
III. Alternatives are:
Award a lump sum contract to Joe A. Prillaman Heating & Air
Conditioning, Inc. of Salem, Virginia, in the amount of
$45~090.00 and 26 consecutive calendar days to provide and
install a Radiant Heat System for Garage at the Public Works
Service Center in accordance with the Contract Documents as
prepared by the City Engineer's Office.
1. Compliance of the bidders with the requirements of the
Contract Documents was met.
2. Amount of the low bid is acceptable.
3. Fundin8 is available in the following:
Maintenance of Fixed Assets
Account No. 001-002-9410-2201
(Contract amount of $45,090.00
plus $2,310.00 contingency amount.)
$47,400.00
4. Time of completion is quoted as 26 consecutive calendar
days which is acceptable.
B. Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the
Contract Documents would not be an issue.
2. Amount of the low bid would probably increase if rebid
at a later date.
3. Fundin8 would not be encumbered at this time.
Time of completion would be extended. This project was
bid at this time in hopes that the new radiant heat
system could be operational before the upcoming heating
season. Radiant heat is much more efficient and more
economical than the present hot water system.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to enter into a contractual
agreement with Joe A. Prillaman Heating & Air Conditioning,
Inc. for Radiant Heat System for the Garage at Public Works
Service Center in accordance with the Contract Documents as
prepared by the City Engineer's Office in the amount of
$45~090.00 and 26 consecutive calendar days.
Page 3
Appropriate $47~400.00 from the following account to Account
No. 001-052-4330-3056:
Maintenance of Fixed Assets $47,400.00
Account No. O01-002-9410-2201
$45~090.00 ~or contract amount and ~2~310.O0 for project con-
tingency amount for a total of $47,400.00.
Respectfully submitted,
Kit B. Kiser
William F. Clark
RAG/LBC/mm
Attachment: Tabulation of Bids
CC:
City Manager
City Attorney
Director ot Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
TABULATION OF BIDS
RADIANT HEAT SYSTEM FOR GARAGE
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND ROAD, N.E.
ROANOKE, VIRGINIA
Bids opened before City Council on June 6, 1988 at 2:00 p.m. meeting.
NUMBER
BIDDER BASE BID OF DAYS BOND
Joe A. Prillaman Heating $45,090.00 26 Yes
& Air Conditioning, Inc.
Varney Electric Company, Inc. $49,850.00 100 Yes
Engineer's Estimate: $60,000.00
Robert A. Garland, Chairman
William F. Clark
Kit B. Kiser
Office of City Engineer
Roanoke, Virginia
June 20, 1988
Office of the Council
June 8, 1988
File #183
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for a radiant heat system for the garage at
the Public Works Service Center, 1802 Courtland Road, N. E., were
opened and read before the Council of the City of Roanoke at a
regular meeting held on Monday, June 6, 1988:
BIDDER
BASE BID TOTAL
Joe A. Prillaman Heating & Air Conditioning, Inc. $45,090.00
Varney Electric Company 49,850.00
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and recommendation to
Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Joe A. Prillaman Heating & Air Conditioning, [nc., 925 Union
Street, Salem, Virginia 24153
Varney Electric Company, P. 0. Box 3187, Roanoke, Virginia
24015
Mr. Wilburn C. Dibling, Jr., City Attorney
Room456 MunlcipalBulldlng 215 C~urch Avenue, SWRoanc~e, VIrglnla2401't (703) 981-2541
Office of the CJly Cler~
June 22, 1988
File #514
Mr. Thomas D. Dickenson
Attorney
P. 0. Box 2865
Roanoke, Virginia 24001
Dear Mr. Dickenson:
I am enclosing copy of Ordinance No. 29146, permanently vacating,
discontinuing and closing a portion of the alle~vay in Block 32
of the Deanwood Section of the City, between Wenonah Street and
Seventh Street, N. E., running from Wenonah Street in an easterly
direction to a point ten feet from the eastern lot line of Lot
19, which Ordinance was adopted by the Council of the City of
Roanoke on first reading on Monday, June 13, 1988, also adopted
by the Council on second reading on Monday, June 20, 1988, and
will take effect ten days following the date of its second
reading.
Sincerely,
Mary F. Parker, C~4C
City Clerk
MFP: ra
pc: D & G Associates, 30 Franklin Road, S. W., #206, Roanoke,
Virginia 24011
Dominion Propane, Inc., P. 0. Box 1510, Grundy, Virginia
24614
Mr. Robert L. Miley, Route 4, Box 160, Chesnee, South
Carolina 29323
Mr. & ~rs. Richard Dearing, 501 Clydesdale Street, S. W.,
Roanoke, Virginia 24014
Mr. & Mrs. Clifford Derey, 501 Clydesdale Street, S. W.,
Roanoke, Virginia 24014
Room 456 Municipal Building 215 (~urch Avenue, S.W. Roonoke, Virginia 2401 t (703) 98'1-254'~
Mr. Thomas B.
Page 2
June 22, 1988
Dickenson
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Von W. Moody, III, Director of Real Estate Valuation
Mr. Michael M. Waldvogel, Chairman, City Planning Co~ission
Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals
Mr. William Fo Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William M. Hackworth, Assistant City Attorney
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. Marlles, Agent/Secretary, City Planning
Commission
Ms. Doris Layne, Office of Real Estate Valuation
Mr. Jerome So Howard, Jr., Commissioner of Revenue
Office of the City Clerk
June 22, 1988
File #514
Miss Patsy Testerman
Clerk of the Circuit Court
Roanoke, Virginia
Dear Miss Testerman:
I am attaching copy of Ordinance No. 29146, for proper recor-
dation in your office, which provides for the permanent vacating,
discontinuing and closing of a portion of an alleyway in Block 32
of the Deanwood Section of the City, between Wenonah Street and
Seventh Street, N. E., running from Wenonah Street in an easterly
direction to a point ten feet from the eastern lot line of Lot
19, which Ordinance was adopted by the Council of the City of
Roanoke on first reading on Monday, June 13, 1988, also adopted
by the Council on second reading on Monday, June 20, 1988, and
will take effect ten days following the date of its second
reading.
Mary F. Parker, CifC
City Clerk
MFP:ra
Eric.
pc: Mr. Thomas B. Oickenson,
Virginia 24001
Attorney, P. O. Box 2865, Roanoke,
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanc~e, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of June, 1988.
NO. 29146.
AN ORDINANCE permanently, vacating, discontinuing and closing cer-
tain public right-of-way in the City of Roanoke, Virginia, as is more
particularly described hereinafter, subject to certain conditions; and
establishing an effective date.
WHEREAS, D & G Associates and Robert L. Smiley have filed an appli-
cation to the Council of the City of Roanoke, Virginia, in accordance
with law, requesting the Council to permanently vacate, discontinue
and close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, which after giving proper
notice to all concerned as required by $30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council.
WHEREAS, a public hearing was held on said application by the City
Council on June 1S, 1988, after due and timely notice thereof as
required by $30-14, Code of the City of Roanoke (1979), as amended, at
which hearing all parties in interest and citizens were afforded an
opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that t~e land proprietors
affected by the requested closing of the subject public right-of-way
have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no
inconvenience will result to any individual or to the public from per-
manently vacating, discontinuing and closing said public right-of-way.
THEREFORE, BE IT ORDAINED by
Virginia,
Virginia,
the Council of the City of Roanoke,
that public right-of-way situate in the City of Roanoke,
and more particularly described as follows:
A portion of the alleyway in Block 32 of the Dean-
wood Section of the City of Roanoke, said Block being
bounded on the west by Wenonah Street, on the north by
Mohawk Avenue, on the east by 7th Street and the south
by Connecticut Avenue, said alleyway running in an east-
west direction between Wenonah Street and 7th Street,
the section in particular to be closed being that por-
tion of said alleyway running from Wenonah Street in an
easterly direction to a point 10 feet from the eastern
lot line of Lot 19 of said Block.
be, and it hereby is, permanently vacated, discontinued and closed,
and that all right and interest of the public in and to the same be,
and hereby is, released insofar as the Council of the City of Roanoke
is empowered so to do, reserving however, to the City of Roanoke an
easement for sewer lines and water mains and other public utilities
that may now be located in
together with the right of
replacement of such lines,
or across said public right-of-way,
ingress and egress for the maintenance or
mains or utilities, such right to include
the right to remove, without the payment of compensation or damages of
any kind to the owner, any landscaping, fences, shrubbery, structure
or any other encroachments on or over the easement which impede access
for maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or utility by
the owner thereof.
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "permanently vacated" on said public right-of-way on
all maps and plats on file in his office on which said right-of-way is
shown, referring to the book and page or ordinances and resolutions of
the Council of the City of Roanoke, Virginia, wherein this ordinance
shall be spread.
BE IT FURTHER ORDAINED that the Clerk of the Council deliver to
the Clerk of the Circuit Court of the City of Roanoke, Virginia, a
certified copy of this ordinance for recordation in the Deed Books of
said Clerk's Office, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of D & G Associates and
Robert L. Miley, and the names of any other parties in interest who
may so request, as Grantees.
BE IT FURTHER ORDAINED that this Ordinance shall not take effect
until such date as the applicants have recorded in the Office of the
Clerk of the Circuit Court for the City of Roanoke a plat of subdivi-
sion properly approved by the City, dedicating to the City as public
right-of-way a ten foot (10') wide alleyway through Lot 19, Block 32,
Deanwood, connecting the remaining portion of the alley being vacated
with Connecticut Avenue, and dedicating sufficient right-of-way for an
adequate turning radius, as determined by the City Engineer, at the
intersection of the remaining portion of the alley and the newly dedi-
cated alleyway.
ATTEST:
City Clerk.
Ro6not~e Cty P ann ng Comm ss on
June 13, 1988
The Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from D&G Associates and Robert L. Miley,
that a portion of the alleyway in Block 32 of the
Deanwood section of the City of Roanoke, running from
lot 13 to a point 10 feet from the eastern lot line of
lot 19, be vacated, discontinued and closed.
I. Back~round:
A. Alley as requested for closure is located within the Deanwood
Redevelopment Project area. Alley right-of-way extends from
Kimball Avenue N.E., (formerly 7th Street) to 6th Street N.E.,
(formerly Wenonah St.).
B. Alley is 10' in width and approximately 485' in length. Alley
is currently undeveloped.
Ce
Applicants, D&G Associates and Robert L. Miley, own the
properties as shown and identified by official tax numbers on
the attached map "A". Owners of the remaining abutting
properties are also shown and identified on attached map "A".
Alley right-of-way is shown as a public alley on an early plat
of subdivision of Deanwood Terrace, Plan No. 1463, dated
June 22, 1918.
II. Current Situation:
Alley was originally platted as a residential alley to serve
the earlier residential community of Deanwood. Deanwood area
is now zoned and used for industrial land uses.
Room 355 Municipal Building 215 Church Avenue, 5W. Roanoke, Virginia 24011 (703) 981~2344
Members of the Council
Page 2
H.
I.
J.
K.
Properties abuttin~ the alley, owned by D&G Associates, are
currently under contract for sale to Randall J. & Phyllis W.
Johnson. Staff has been informed by the seller that
construction is planned for the properties. Seller (D&G
Associates) states that the sale is contingent upon the alley
being closed.
Property is zoned for light manufacturing uses. Future owners
(Johnsons) propose to construct a 5,000 square foot building
on the site.
Buildin~ will be used for an automobile frame realignment
operation. Zoning ordinance in section 36.1-249(24) requires
a minimum gross floor area of 20,000 square feet for this
proposed use.
Future owners (Johnsons) of the D&G properties have been
granted a variance from this zoning requirement, by the Board
of Zoning Appeals, (see attached appeal No. 24-88-A).
Development of the properties will be subject to future site
plan requirements and will be developed in accordance with the
covenants and restrictions of the Deanwood Redevelopment
Project area.
City has vacated and closed numerous streets and alleys within
the Deanwood area, in recent years.
Alley has remained undeveloped since it was platted for public
use in 1918.
Plannin~ Commission reviewed the subject request for closure
at its regular meeting of May 4, 1988.
Property owners (abutting) were not in agreement as to the
effect of the closure on all abutting properties.
Plannin$ Commission tabled the application for further
consideration at its next scheduled meeting of May 18, 1988,
in order to provide additional time for the abutting property
owners to reach an agreement.
Property owners (D & G Associates, Richard A. and Nancy
Dearing, Clifford W. and Jessie Derey) agreed that the portion
of alley requested for closure could be effected without
adverse affect if D & G Associates would agree to dedicate a
10' strip of Lot 19, and sufficient area to establish a proper
turning radius at its Juncture with the existing alley, as a
continuance and relocation of the existing alley system.
Members of the Council
Page 3
III. Issues:
Neighborhood Impact: Closure would have no impact on the
immediate community.
Traffic Impact: Alley as platted would intersect with a
rising or hilly section of the Kimball Avenue thoroughfare.
Alley could not be opened in the future as platted without
creating a traffic hazard at this point. Closure would have
no adverse impact on traffic or traffic needs within the area.
C. Utilities within the public ri~ht-of-way:
1. City has no utilities within the alley.
Correspondence received from private utility agencies
indicate that there are no utilities within the alley
right-of-way.
Creation of a dead-end alley: Amended application provides
for a dedication of a 10' strip of land which will serve as a
continuance and relocation of the alley system. Closure as
requested would not create a dead-end alley.
me
Relationship to the Comprehensive Plan: Request for closure
is consistent with the intent of the Comprehensive Plan that
available land be used in the most appropriate manner.
1. Alley has remained undeveloped for many years.
me
Land within the alley right-of-way could be utilized in a
more efficient manner by the adjacent property owners.
IV. Recommendation:
The Planning Commission, by a vote of 4-0 (Messrs. Bradshaw, Buford
and Jones absent) recommended that the subject alley portion be
closed as requested, subject to the following conditions:
That the applicant agree to submit to the City for review and
approval a plat of subdivision, dedicating to the City as
public right-of-way a ten (10) foot wide alleyway through lot
19, block, 32, Deanwood, connecting the remaining portion of
the alley being vacated with Connecticut Avenue, N.E., with
sufficient right-of-way for an adequate turning radius, as
determined by the City Engineer.
Members of the Council
Page 4
JRM:ERT:mpf
Attachments
cc:
That the ordinance effecting said closure provide that the
closure will not be effective until said plat is properly
recorded.
Respectfully submitted,
Michael M. Waldvogel, Chairman
Roanoke City Planning Commission
Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
Petitioner
IN THE COUNCIL OF THB CITY OF ROANOKE, VIRGINIA
IN RE:
APPLICATION OF D & G ASSOCIATES,
a partnership, and
ROBERT L. MILEY for Vacation of
Alley
AMENDED APPLICATION
FOR VACATING,
DISCONTINUING AND
CLOSING OF AN ALLEY
MEMBERS OF COUNCIL=
D & G Associates, a partnership, and Robert L. Miley, by
counsel, hereby file their Amended Application to have a portion
of an alleyway in Block 32 of the Deanwood section of the City of
Roanoke, Virginia permanently vacated, discontinued and closed,
pursuant to Virginia Code Section 15.1-364 and Section 30-14,
Code of the City of Roanoke (1979), as amended. This alley is
more particularly described on the map attached and as follows=
A portion of the alleyway in Block 32 of the Deanwood
Section of the City of Roanoke, said Block being
bounded on the West by Wenonah Street, on the North by
and on t uth
E--~.~--- =, .... V--*t ~azu alleyway running in an
S~2.;~"~=?A="c~}°n ketween Wenonah Street and 7th
~C-y--, ~e sec~xon ~n particular to be closed being
=nar por=xon oz said alleyway running from Wenonah
Street in an easterly direction to a point l0 feet from
the eastern lot line of Lot 19 of said Block.
Additionally, D & G Associates shall dedicate to the City of
Roanoke, for use as an alleyway, a l0 foot section of Lot 19,
running from the alleyway as it currently exists southward to
Connecticut Ave., a survey and plat of said dedication to be
prepared by D & G Associates.
D & G Associates, a partnership, and Robert L. Miley state
follows=
that the grounds for this application are as
1. The property to be vacated is not presently being used
as an alleyway..
2. D & G Associates desire to use the property to be
vacated so as to join property owned by them on opposite sides of
said alley.
WHEREFORE, D & G Associates, a partnership, and Robert L.
Miley respectfully request that the above-described alley be
vacated by the Council of the City of Roanoke, Virginia in
accordance with Virginia Code Section 15.1-364 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
Respectfully Sub~itted,
D & G ASSOCIATES
and
ROBERT L. MILEY
Of Counsel
Thomas B. Dickenson
Jolly, Place, Fralin & Prillaman,
P. O. Box 2865
Roanoke, Virginia 24001
703-342-3185
-2-
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LOCATION
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I
I
] I [ ~.J ~ Richard A. and Nancy Dearing
i i~ ~ ~;I ~ Clifford W. and Jessie Derey__
L, Elwood Norris
Chairman
T. E. Roberts
Vice Chairman
W. H. Wheaton
Glynn D. Barranger
Richard A. Rife
BOARD OF ZONING APMEALS
Mrs. Ruth C. Armstrong
Secretary
ORDER OF THE BOARD OF ZONING APPEALS
APPEAL NO. 24-88-A
Applicant:
Premises:
Randal J. and Phyliss W. Johnson
d/b/a Roanoke Wreck Repair
600 Block Mohawk Avenue, N. B.
Off. Tax Nos. 3040701 thru 3040706,
3040713 thru 3040719.
In accordance with the authority vested in the Board of Zoning
Appeals, as set forth in Section 36.1-655, Zoning, City Code, to
hear and decide appeals from the decision of the Zoning Adminis-
trator, a public hearing was conducted on March 8, 1988, on the
following request.
The request of the applicant for a variance from
Section 36.1-249 (24), Zoning, to permit con-
struction of a 5,000-sq.-ft. building for auto
repair in LM district, in lieu of the required
20,000 square feet.
Upon consideration of the appeal herein, the Board notes that
the applicant has a unique operation in that he does not do general
auto repair and painting, but instead does what would be considered
extensive body work. It is the Board's understanding that
facilities of this type in the Roanoke area are limited. Space at
the applicant's present location is not adequate but his business
does not justify a 20,000 sq.-ft, building at this time. However,
the property in question consists of approximately one and one-half
acres and if the business continues to grow as anticipated he will
at some future date need a larger building. Also, he needs outside
space to store vehicles when he has a backlog of work. However, it
is understood that these must not be inoperable and must have
current state inspection stickers and tags. In consideration of all
these circumstances, it is the opinion of the Board that to require
the applicant to build a 20,000-sq.-ft. building for his operation
at this time would'be unreasonable and, further, that the proposed
use is a reasonable for this property.
IT IS THEREFORE ORDERED that the applicant be granted a
variance from the size building required in LM districts for his
operation to allow him to build a building of 5,000 square feet.
The Building Commissioner is hereby authorized to issue proper
9ermit for said construction in accordance with the decision of the
Board and conditions set forth in the agplication, with the under-
standing that it is null and void if not obtained within six months
from the date of this Order.
BY ORDER OF THE BOARD OF ZONING APPEALS, this the 8th day of
March 1988.
~J~w--.C, ~~~cretar¥
PUbLICATioN
PURATIuN iS PuOLI~Ht~ uF iHt
TIMES L ~UKLD-Nt~S~ A DAILY
NOTICb ~AS PUbLISheD Ii~ SAiD
05/27/66 MdRNI!~G
Ob/03/d~ MORNIN~
~iTN6SS, IMIS//~IM DAY
Jt-FICCR S S~GNATU~L-F
I~'~c~t~r te ~ ~ ~lno
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, June 13, 1988, at 7:30 p.m. or as soon thereafter as
the matter may be he~rd, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S. W., on an application to per-
manently abandon, vacate, discontinue and close the following
public right-of-way:
A portion of the alleyway in Block 32 of the
Deanwood Section of the City of Roanoke, said Block
being bounded on the west by Wenonah Street, on the
north by Mohawk Avenue, on the east by 7th Street and on
the south by Connecticut Avenue, said alleyway running
in an east-west direction between Wenonah Street and 7th
Street, the section in particular to be closed being
that portion of said alleyway running from Wenonah
Street in an easterly direction to a point 10 feet from
the eastern lot line of Lot 19 of said Block.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest and citizens may appear on the above date and
be heard on the question.
GIVEN under my hand this 25th day of May , 19 88
Please publish in full twice~ once on
Friday, May 27, 1988, and once on
Friday, June 3, 1988, in the Roanoke
Times and World News, Morning Edition.
Please send publisher's affidavit to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Mary F. Parker, City Clerk.
Please bill to:
Mr. Thomas B. Dickenson
Attorney
P. O. Box 2865
Roanoke, Virginia 24001
May 25, 1988
File #514
Mr. Thomas B. Dickenson
Attorney
P. 0. Box 2865
Roanoke, Virginia 24001
Dear Mr. Oickenson:
I am enclosing copy of a report of the City Ptanning Corrgnission
recorr~nending that the Council of the City of Roanoke grant the
request of your client, D & G Associates and Robert L. Miley,
that an alley in Btock 32, Deanwood, running from Wenonah Street
in an easterly direction to a point ten feet from the eastern iot
line of Lot 19 and Seventh Street, N. E., be permanently vacated,
discontinued and ciosed.
Pursuant to Resolution No. 25523 adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, April 6,
1981, a public hearing on the abovedescPibed request has been set
for Monday, June 13, 1988, at 7:30 p.m., in the Council Chamber,
fourth floor of the Municipal Building.
For your information, I am also enclosing copy of a notice of the
public hearing and an Ordinance providing for the alley closing,
which were prepared by the City Attorney's Office. Please review
the Ordinance and if you have any questions, you may contact Mr.
William M. Hackworth, Assistant City Attorney, at 981-2431.
Sincere~y,f~%lh4~ J. ~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
O & G Associates, 30 Franklin Road, S. W., #206,
Virginia 24011
Dominion Propane, [nc., p. 0. Box 1510, Grundy,
24614
Roanoke,
Vi.ginia
Room 456 Munlcl¢~al [~ildlng 215 Q'lurch Avenue, $.W. Roonoke, Virginia 24011 (703) 98t-2541
Mr. Thomas B. Dickenson
Page 2
May 25, 1988
pc:
Mr. Robert L. Mitey, Route 4, Box 160, Chesnee, South
Carolina 29323
Mr. & Mrs. Richard Dearingj 501 Clydesdale Street, S. W.,
Roanoke, Virginia 24014
Mr. & Mrs. Clifford Derey, 501 Clydesdale Streetj S. W.,
Roanoke, Virginia 24014
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibting, Jr., City Attorney
Mr. Von W. Moody~ III, Director of Real Estate Valuation
Mr. Michael M. Waldvogel, Chairman, City Planning Cowmission
Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals
Mr. William F. Clark~ Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William M. Hackworth, Assistant City Attorney
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. Marlles, Agent/Secretary, City
Corr~ission
Ms. Doris Layne, Office of Real Estate Valuation
Mr. Jerome S. Howard, Jr., Corr~issioner of Revenue
Planning
Of~ced~e Ci~yCler~
~ay 24, 1988
Fi le #514
~r. Michael M. Waldvogel
Chairman
City Planning Commission
Roanoke, Virginia
Dear Mr. Waldvogel:
Pursuant to Ordinance No. 25226, I am enclosing copy of an
amended application from Thomas B. Dickenson, Attorney, repre-
senting D & G Associates and Robert L. Miley, requesting that an
alley in Block 32, Deanwood, running from Wenonah Street in an
easterly direction to a point ten feet from the eastern lot line
of Lot 19 and Seventh Street, N. E., be permanently vacated,
discontinued and closed.
Sincerely, Pl~s.~¢~,~
Mary F. Parker, CMC
City Clerk
MFP:ra
Ene.
pc:
Mr. Thomas B. Dickenson, Attorney, P. O. Box 2885,
Virginia 24001
Mr. John R. Marlles, Agent/Secretary, City
Commission
Mr. Ronald H. Miller, Zoning Administrator
Mr. William M. Hackworth, Assistant City Attorney
Roanoke,
Planning
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, V~rglnia 240~ 1 (703) 981-2541
Office cfi the City Cle~
April 5, 1988
File #514
Mr. Michael M. Waldvogel
Chairman
City Planning Commission
Roanoke, Virginia
Dear Mr. Waldvogel
Pursuant to Ordinance No. 25226, I am enclosing copy of an
application from Thomas B. Dickenson, Attorney, representing
D & G Associates and Robert Lo Miley, requesting that an alley in
Block 32, Deanwood, running in an east-west direction between
Wenonah Street, N. E., and Seventh Street, N. E., be permanently
vacated, discontinued and closed.
Sincerely,~ ~ ~' ~
Mary F. Parker, C?iC
City Clerk
MFP:ra
Enco
pc: Mr. Thomas B. Dickenson, Attorney, P. O. Box 2865,
Virginia 24001
Mr. John R. Marlles, Agent/Secretary, City
Commission
Mr. Ronald H. Miller, Zoning Administrator
Mr. William M. Hackworth, Assistant City Attorney
Roanoke,
Planning
Room 456 Municipal Building 215 Church A~ue, S.W. Roanoke, Virginia 24Dt I (703) 981-2541
IN THR COUNCIL ~¥~h~~ C{~f' 0F ROANOKE, VIRGINIA
IN RE:
APPLICATION OF D & G ASSOCIATES,
a partnership, and
ROBERT L. MILEY for Vacation of
Alley
APPLICATION FOR
VACATINGt DISCONTINUING
AND CLOSING OF ALLEY
MEMBERS OF COUNCIL:
D & G Associates, a partnership, and Robert L. Miley, by
counsel, apply to have the alley in Block 32 of the Deanwood
section of the City of Roanoke, Virginia permanently vacated,
discontinued and closed, pursuant to Virginia Code Section
15.1-364 and Section 30-14, Code of the City of Roanoke (1979),
as amended. This alley is more particularly described on the map
attached and as follows:
The alleyway in Block 32 of the Deanwood Section of the
C~f Roanoke, said Block being bounded on the West
Dy wenonah Street, on the North by Mohawk Ave., on't--~e
East by 7th Street and on the South by Connecticut
Ave.; said alleyway running in an East-West direction
between Wenonah Street and 7th Street.
D & G Associates, a partnership, and Robert L. Miley state
that the grounds for this application are as follows:
1. The property to be vacated is not presently being used
as an alleyway.
2. The applicants desire to use the property to be vacated
so as to join property owned by them on opposite sides of said
alley.
WHEREFORE, D & G Associates, a partnership, and Robert L.
Miley respectfully request %hat the above-described alley, be
vacated by the Council of the City of Roanoke, Virginia in
accordance with Virginia Code Section 15.1-364 and Section 30-14,
Code of the City of Roanoke (1979), as amended.
Respectfully Submitted,
D & G ASSOCIATES
and
ROBERT L. MILEY
By: ~ ~/f'~/~ Counsel
Thomas B. Dickenson
Jolly, Place, Fralin & Prillaman,
P. O. Box 2865
Roanoke, Virginia 24001
703-342-3185
-2-
MAILING ADDRESSES OF AFFECTED LANDOWNERS
D & G Associates
30 Franklin Rd., S.W. #206
Roanoke, Virginia 24011
Dominion Propane, Inc.
P.O. Box 1510
Grundy, Virginia 24614
City Of Roanoke
City Manager's Office
215 Church Ave., S.W.
Roanoke, Virginia
Robert L. Miley
Rt. 4 Box 160
Chesnee, S.C. 29323
Richard A. & Nancy G. Dearing
Clifford W. & Jessie F. Derey
501 Clydesdale St., S.W.
Roanoke, Virginia 24014
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGIN~~¥''
PERTAINING TO THE ALLEY CLOSURE REQUEST OF: '89 ~ tt i~
Request from D & G Associates and Robert L. Miley, that an )
alley in block 32, Deanwood, running in an east-west direc-)
tion between 6th Street, N.E., and Kimball Avenue, N.E., )
be vacated, discontinued and closed. )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha P. Franklin, first being duly sworn, states that
she is secretary to the Secretary of the City of Roanoke Planning
Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of
215.1-341) Code of Virginia (1950), as amended, on behalf of the Planning
Commission of the City of Roanoke she has sent by first-class mail on the
9th day of May, notices of a public hearing to be held on the 18th day of
May, on the alley closure captioned above to the owner or agent of the
parcels listed below at their last known address:
PARCEL OWNER, AGENT OR OCCUPANT
D & G Associates
Dominion Propane, Inc.
Robert L. Miley
Richard & Nancy Dearing
Clifford & Jessie F. Derey
ADDRESS
30 Franklin Road #206
Roanoke, VA 24011
P. O. Box 1510
Grundy, VA 24614
Route 4, Box 160
Chesnee, SC 29323
501 Clydesdale St., SW
Roanoke, A 24014
Martha P. Franklin
SUBSCRIBED AND SWORN before, a Notary Public, in the City of
Roanoke, Virginia, this 10th day of May, 1988.
My Commission Expires:
Notary Publid
Office of the City C-Jerk
June 22, 1988
File #51
Mr. John Leftwich
Signet Bank
P. 0. Do~ 57000
Roanoke, Virginia
24022
Dear Mr. Leftwich:
I am enclosing copy of Ordinance No. 29147, rezoning a tract of
land containing 0.719 acre, more or less, located in the south-
west quadrant of the intersection of Orange Avenue, N. E., and
King Street, N. E., designated as Official Tax No. 7090511, from
LM, Light Manufacturing District, to C-2, General Commercial
District, which Ordinance was adopted by the Council of the City
of Roanoke on first reading on Monday, June 13, 1988, also
adopted by the Council on second reading on Monday, June 20,
1988, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc;
Fibercom, Inc., P. O. Bo~ 11966, Roanoke, Virginia 24022
Trans-World Enterprises, c/o Mr. Fletcher G. Keith, 5344
Central Avenue, Charlotte, North Carolina 28211
RiveTs Edge Plaza Associates, c/o Concord Assets group, Inc.,
745 Fifth Avenue, New York, New York 10151
Carlton Land Company, P.- 0. Dox 20073, Roanoke, Virginia
24018
McDonalds Corporation, P. 0. 8ox 66207 .4MF, O'Hare, Chicago,
Illinois 60666 '
Mr. Frank B. Caldwell, III, 8055 ~iartin Creek Road, 'S. W.,
Roanoke, Virginia 24018
Room 456 Municipal Building 215 Ghurch Avenue, S.W. Roanoke, ~rglnta 24~1 t (703) 981-2541
Mro John Leftwich
Page 2
June 22, 1988
pc:
Mr. Wayne G. Strickland, Executive
District Commission, p. 0. Aox
24010
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jro, City Attorney
Mr. Von W. Moody, III, Director of Real Estate Valuation
Mr. Michael M. Waldvogel, Chairman, City Planning Commission
Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William M. Hackworth, Assistant City Attorney
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. Marlles, Agent/Secretary,~ City Planning
Commission
Ms. Doris Layne, Office of Real Estate Valuation
Director, Fifth Planning
2569, Roanoke, Virginia
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 20th day of June, 1988.
No. 29147.
VIRGINIA,
AN ORDINANCE to amend ~36.1-3, Code of the City of Roanoke (1979),
as amended, and Sheet No. 709, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to cer-
tain conditions proffered by the applicant.
WHEREAS, application has been made to the Council of the City of
Roanoke to have the hereinafter described property rezoned from LM,
Light Manufacturing District, to C-2, General Commercial District,
subject to certain conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper
notice to all concerned as required by $36.1-693, Code of the City of
Roanoke (1979), as amended and after conducting a public hearing on
the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the City
Council at its meeting on June 13, 1988, after due and timely notice
thereof as required by ~36.1-693, Code of the City of Roanoke (1979),
as amended, at which hearing all parties in interest and citizens were
given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this Council, after considering the aforesaid applica-
tion, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters presented
at the public hearing, is of the opinion that the hereinafter
described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
that ~36.1-3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 709 of the Sectional 1976 Zone Map, City of Roanoke, be
amended in the following particular and no other:
Property described as a tract of land containing 0.719 acres, more
or less, located in the southwest quadrant of the intersection of
Orange Avenue, N. E., and King Street, N. E., designated on Sheet No.
709 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax
7090511 be, and is hereby rezoned from LM, Light Manufacturing
District, to C-2, General Commercial District, subject to those con-
ditions proffered by and set forth in the Petition to Rezone filed
with the City Clerk on April 18, 1988, and that Sheet No. 709 of the
Zone Map be changed in this respect.
BE IT FURTHER ORDAINED that, as to the site plan proferred as a
condition to this rezoning that the proposed use of public property
for vehicular parking and landscaping shall be subject to the terms
and conditions of Ordinance No. 29023, adopted March 14, 1988, and
shall also be subject to the granting of all required variances by
the City's Board of Zoning Appeals.
ATTEST:
City Clerk.
Roanoke City Planning Commission
June 13, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from John Leftwich, representing Signet Bank,
that a tract of land containing 0.719 acres, more or
less, lying in the southwest quadrant of the intersection
of Orange Avenue, N.W., and King Street, N.W., designated
as Official Tax No. 7090511, be rezoned from LM, Light
Manufacturing District, to C-2, General Commercial
District, subject to certain proffered conditions.
I. Backsround:
me
Purpose of rezoning is to permit construction of a branch
banking facility.
Be
Zonin~ Ordinance no longer provides for "general and
professional offices including financial institutions" in the
LM zones. Under the old ordinance, which was in effect at the
time the property was purchased (1986), a financial
institution was a permitted use in an LM zone.
Petition to rezone was filed on April 13, 1988. Proffered
conditions are as follows:
That the property will be developed in substantial
compliance with the site development plan prepared by
T. P. Parker & Son, Engineers and Surveyors, Ltd., dated
13 April 1988, a copy of which is attached to the
Petition for Rezoning as Exhibit C, subject to any
changes required by the City during site plan review.
me
That if no building permit has been issued and no
construction commenced within 3 years from the date of
final zoning approval, the zoning shall revert to Light
Manufacturing (LM) District without further action by
City Council.
Room 355 Municipal Building 215 Churd~ Avenue S W F~anoke, Virginia 2401 t (703) 981-2344
IN RE:
OF THE CITY OF ROANOKE,
VIRGINI.~
Rezoning of a tract of land lying in the
southwest quadrant of the intersection
of Orange Avenue, N.W. and King Street,
N.W., Official Tax No. 709-0511, from
Light Manufacturing (LM) to General
Commercial District (C-l) such rezoning
to be subject to certain conditions.
PETITION
TO
REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
ROANOKE:
The Petitioner, Signet Bank, OWnS land in the
Roanoke containing 0.719 acres, more or less, located
CITY OF
City of
in the
southwest quadrant of the intersection of Orange Avenue, N.W. and
King Street, N.W., Official Tax No. 709-0511. Said tract is
currently zoned Light Manufacturing (LM) District. A map of the
property to be rezoned is attached as Exhibit A. '
Pursuant to Article ¥II of Chapter 36.1-690, Code of the
City of Roanoke (1979), as amended, the Petitioner requests that
the said property be rezoned from Light Manufacturing (LM)
District to General Commercial (C-2) District, subject to certain
conditions set forth below, for the purpose of constructio~ of a
branch banking facility.
The Petitioner believes the
land will further the intent and
Ordinance and its Comprehensive Plan,
rezoning of the said tract of
purposes of the City's Zoning
in that it will
Conform to uses of adjoining properties.
Parcel of land is not
reasonably developed as a
The requested use of the
The Petitioner
tract is rezoned as
to, and that the
conditions:
1.
of sufficient size to
Light Manufacturing use.
property was permitted by
be
Petitioner
City of Roanoke Zoning Ordinance at the time
Petitioner purchased the property in 1986.
hereby proffers and agrees that if the said
requested, that the rezoning will be subject
will abide by, the following
the
that the
That the property will be developed in substantial
compliance with the site development plan prepared by
T. P. Parker & Son, Engineers and Surveyors, Ltd.,
dated 13 April 1988, a copy of which is attached to the
Petition for Rezoning as Exhibit C, subject to any
changes required by the City during si~e plan review.
That if no building
construction commenced
final zoning approval,
permit has been issued and no
within 3 years from the date of
the zoning shall revert to Light
Manufacturing
City Council·
Attached as Exhibit B are the names,
of the owner or owners of all lots
adjacent to or immediately across a
property to be rezoned.
(LM) District without further action by
address and tax numbers
or property immediately
street or road from the
WHEREFORE, the Petitioner
tract be rezoned as requested
of
requests that the above-described
in accordance with the provisions
the Zoning Ordinance to the City of Roanoke.
Respectfully submitted
this 13th day of April, 1988.
Respectfully submitted,
BY:
J~d~n Lefk~ic~./
Signet Bank
P. O. Box 57000
Roanoke, Virginia 24022
985-3205
EXHXBXT &
I
.o I
I$
EXHXBXT B
ADJOINING PROPERTY OWNERS AND ZONING
Official
Tax No.
Current
Zoning
Owner's Name & Mailing Address
709-0510
nM
Fibercom, Inc.
P. O. Box 11966
Roanoke, VA 24022
710-0711
C-2
Trans-World Enterprises
c/o Fletcher G. Keith
5344 Central Avenue
Charlotte, NC 28212
710-0712
C-2
Rivers Edge Plaza Associates
c/o Concord Assets Group, Inc.
745 5th Avenue
New York, NY 10151
715-0101
C-2
Carlton Land CU.
P. O. Box 20073
Roanoke, VA 24018
715-0110
C-2
McDonald's Corporation
P. O. Box 66207 AMF O'Hare
Chicago, IL 60666
715-0113
C-2
Carlton Land Co.
P. O. Box 20073
Roanoke, VA 24018
LOCATION
VINTON
PUdL ISN~-K' ~
,~UGM ~5o ~UNICIPAL
STATE OF V1K~iNIA
CITY CF KO~NOKC
AFFiDaViT OF PUBLIC~TiO~
PORAIION iS P~OLISHEK UF THE ROANUKb
FlM~S & WOKLd-NcnS, A DALLY Nc~SPAPbR
PU~LISMED IN K~ANOKc~ i~ T~m STATE UF
VIRbli~IA, O0 CERIIFY THAT fH£ ANNEXLD
05/27/d8 MJ~NING
00/03/88 NORNiN~
~i IN&SS,
---~ : ·
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1
Code of the City of Roanoke (1979), as amended, the Council of
the City of Roanoke will hold a Public Hearing on Monday, June
13, 1988, at 7:30 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S. W., in the said city, on the
question of rezoning from LM, Light Manufacturing District, to
C-2, General Commercial District, the following property:
A tract of land containing 0.719 acres, more or
less, located in the southwest quadrant of the intersec-
tion of Orange Avenue, N. E., and King Street, N. E.,
bearing Official Tax No. 7090511.
This rezoning is to be subject to certain conditions prof-
fered by the petitioner.
for public inspection in
Municipal Building. All
appear on the above date and be heard on the question.
GIVEN under my hand this 25th day of May
A copy of this proposal is available
the Office of the City Clerk, Room 456,
parties in interest and citizens may
, 1988
Please publish in full twice, once on
Friday, May 27, 1988, and once on
Friday, June 3, 1988, in the Roanoke
Times and World News, Morning Edition.
Please send publisher's affidavit to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Mary F. Parker,
City Clerk
Please bill to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Office of the City Clerk
May 25, 1988
File #51
Mr. John Leftwich
Signet Bank
P. O. Box 57000
Roanoke, Virginia
24022
Dear Mr. Leftwich:
I am enclosing copy of a report of the City Planning Commission
recommending that the Council of the City of Roanoke grant the
request of Signet Bank that a tract of land containing 0.719
acre, more or less, lying in the southwest quadrant of the inter-
section of Orange Avenue, N. W., and King Street, N. W., Official
Tax No. 7090511, be rezoned from LM, Light Manufacturing
District, to C-2, General Commercial District, subject to certain
proffered conditions.
Pursuant to Resolution No. 25523 adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, April 6,
1981, a public hearing on the abovedescribed request has been set
for Monday, June 13, 1988, at 7:30 p.m., in the Council Chamber,
fourth floor of the Municipal Building.
For your information, I am also enclosing cop~ of a notice of the
public hearing and an Ordinance providing for the rezoning, which
were prepared by the City Attorney's Office. Please review the
Ordinance and if you have any questions, you may contact Mr.
William M. Hackworth, Assistant City Attorney, at 981-2431.
Sincerely, /~(~_.
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Fibercom, Inc., P. O. Box 11966, Roanoke, Virginia 24022
Trans-World Enterprises, c/o Mr. Fletcher G. Keith, 5344
Central Avenue, Charlotte, North Carolina 28211
Rivers Edge Plaza Associates, c/o Concord Assets Group, Inc.,
745 Fifth Avenue, New York, New York 10151
Room456 MuniclpalBullding 215 Church A',~ue, S.W. Roanoke. ~rg~nia 24011 (703)981.254~1
Mr. John Leftwich
Page 2
May 25, 1988
Carlton Land Company, P. 0. Box 20073, Roanoke Virginia
24018 '
McDonalds Corporation, P. O. Box 66207, AMF, O'Hare, Chicago,
Illinois 60666
Mr. Frank B. Caldwell, III, 8055 Martin Creek Road, S.
Roanoke, Virginia 24018
Mr. Wayne Go Strickland, Executive Director, Fifth Planning
District Commission, P. O. Box 2569, Roanoke, Virginia
24010
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Admi
Mr.
Commission
Ms. Doris Layne,
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Von W. Moody, III, Director of Real Estate Valuation
Michael M. Waldvogel, Chairman, City Planning Commission
L. Elwood Norris, Chairman, Board of Zoning Appeals
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
William M. Hackworth, Assistant City Attorney
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner and
nistrator
John R. Marlles,
Office
Agent/Secretary, City
of Real Estate Valuation
Zoning
Planning
Office of the City Clerk
April 14, 1988
File #51
Mr. Michael M. Waldvogel
Chairman
City Planning Commission
Roanoke, Virginia
Dear Mr. WatdvogeI
Pursuant to Section 36.1-690(e) of the Code of the City of
Roanoke (1979), as amended, I am enclosing copy of a petition
from John Leftwich, representing Signet Bank, requesting that a
tract of land containing 0.719 acres, more or less, lying in the
southwest quadrant of the intersection of Orange Avenue, N. W.,
and King Street, N. W., designated as Official Tax No. 7090511,
be rezoned from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain proffered conditions.
SHE:fa
Enc.
pc:
Sincere
Sandra H. Eakin
Deputy City Clerk
Mr. John Leftwich, Signet Bank, P. O. Box 57000,
Virginia 24022
Mr. John R. Martles, Agent/Secretary, City
Commission
Mr. RonaId H. Miller, Zoning Administrator
Mr. William M. fiackworth, Assistant City Attorney
Roanoke,
Planning
Room 456 Municipal B~lldll'~g 215 (~urch Avenue, S.W. Roonoke, '~rg~ia 2~11 (703) 981-2541
T.P PARKER&SON
Engineers and Surveyors, Ltd ~?Y. ~L" .... ~ '~ ~ ~? ~
P.O. BOX
39
31 December 1986
City of Roanoke
Municipal Building
215 Church Avenue
Roanoke, Virginia 24011
ATTN: Mr. Jan Khan
RE: Proposed Bank of Virginia
King Street & Orange Avenue
Dear Jan:
This letter will confirm ouc recent telephone conversation
regarding the construction of a Bank of Virginia Branch at the
intersection of King Street and Orange Avenue. As you are aware,
we began preparing Site Plans for this site during the summer.
Subsequent to our work, the Bank found it necessary to postpone
construction of this Branch until late 1987 or early 1988. Prior
to their purchasing the property, I met with you and Bob Bengston
to insure that, the property could be developed for the intended
purpose. You stated that it was not possible for the City to
issue final approval of Site Plans for construction that was to
be delayed as long as this project.
We did agree on the following items:
A 30 foot entrance off of Orange Avenue and a 30 foot
entrance off of King Street is acceptable. The entrance on
King St£eet is positioned to line up with the entrance to
Bojangles as you requested.
City of Roanoke
31 December 1986
Page 2
We will construct a 12 foot turn lane with curb and gutter
along the eastbound lane of Orange Avenue. This turn lane
will transition into the existing edge of pavement along
King Street. The turn lane will be constructed to the full
12 feet of width for 200 feet west of the proposed Bank
entrance. At that point, the lane will be tapered to match
into the existing curbing at the entrance to the motel on
the property immediately to the west of Fibercom.
We will remove the existing concrete headwall on the 18 inch
storm drain at the end of the taper and cast an inlet in
place to collect runoff from the turn lane and adjoining
property.
The building site does not lie within the 100 Year Flood
Plain. We will construct the storm drainage system as shown
on the attached Grading Plan in order to collect the
stormwate£ on our site as well as correct some existing
stormwater p£oblems on King Street.
It was agreed that stormwater detention was not required as
a result of our proposed storm drain improvements and the
proximity of the Glade Creek Tributary.
Due to the evidence of rock in the area as well as the close
tolerances between the proposed storm drain across King
St£eet and the existing water and sewer lines, you and Bob
agreed that we could open cut King Street for the
construction of the necessary utilities.
Subsequent to our meeting regarding the above ag£eements,
the Bank decided that they would like to revise their Site Plan.
Due to the excess right-of-way on Orange Avenue, the Bank will
probably request an Encroachment Permit from the City to allow
the construction of approximately 15 parking spaces along the
front of the site. The Bank understands that if this permit was
granted, they would have to give up this parking should expansion
of Orange Avenue ever require the use of the existing excess
right-of-way. The enclosed copy of a sketoh which we prepared
fo£ the Bank showing the revised site layout utilizing this
parking is provided for your information. To my knowledge, the
Bank has not applied for an Encroachment Permit as of this date.
City of Roanoke
3i December 1986
Page 3
Obviously, the enclosed plans are not complete. A Landscape
Plan must be prepared and the Grading Plans, etc. finalized upon
reaching a final decision between the Bank and City regarding the
Encroachment Permit. The attached plans do reflect the
requirements for access, storm drainage, etc. as discussed above.
Due to the efforts on the part of everyone involved in this
project to establish the criteria by which this project was
acceptable to the City and due to the unavoidable delay in the
project, we felt that it was in everyone's best interest to
render our previous agreements to writing. If you have any
additional questions o~ comments regarding this matter, please
let me know.
Very truly ~ours,
T. P. PARKER & SON, LTD.
~Caldwell, III, P.E.,
FSC/msc
~nclosures
cc: Bank of Virginia
Mr. John Leftwich
TULLY p. PARKER, P,E. & L.$.
JOHN T. PARKER. P.E. & L.S.
T. P. PARKER & SON
Engineers and Surve, ypr~,
13 April 1988
P.O. BOX
39
City of Roanoke
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
ATTN: Mr. Tom Tasselli
RE: Rezoning - Signet Bank
Orange Avenue, N.W.
Dear Tom:
As per our telephone conversation, Signet Bank has decided
to proceed with the rezoning of the 0.7 acre parcel at the
intersection of Orange Avenue, N.W. and King Street, N.W.
Attached to this letter is the Rezoning Petition and associated
exhibits.
I would like to point out the following reasons that we are
requesting rezoning:
In 1986, Signet Bank purchased the property for the purpose
of constructing a Branch Bank. T. P. Parker & Son
substantially completed the Site Plan when the bank
determined that the construction of the bank needed to be
delayed. The attached letter dated 31 December 1986 to Jan
Khan indicates the extent of our design and the intent of
the bank to develop this property.
Under the Zoning Ordinance in effect at the time the
property was purchased, a C-2 Use was permited in a LM
District without a Special Exception.
Subsequent to the Bank's purchase of the property for their
intended use, the Zoning Ordinance was changed in 1987.
This ordinance, as revised, prohibits the development of
this property for the use of a Bank without a Special
Exception and, in additional, it requires a variance in
order to build a financial institution of less than 20,000
square feet.
City of Roanoke
13 April 1988
Page 2
This parcel of property is not of adequate size to construct
a financial institution of 20,000 square feet nor do we feel
that a light manufacturing facility could be reasonably
developed on the property.
Ail of the adjoining property on King Street and Orange
Avenue is currently Zoned C-2 with the exception of the
Fibercom parcel. We feel that the development of this
property for a banking facility is consistent with the
adjoinin9 land uses, the Comprehensive Plan and would be
compatible with the desires of the City to the development
of a main access corridor to the City.
If you or the staff have any questions regarding this
petition, please let us know in order that we may provide
additional information to you. Thank you for your help.
Very truly yours,
T~PARKER & SON, LTD.
~ra~nk B. Caldwell, III, P.E.,
FBC/msc
Enclosures
cc: Signet Bank, Mr. John Leftwich
Sherertz, Franklin, Crawford, Shaffner, Mr. Greg Jones
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIR~N~A! .......
PERTAINING TO THE REZONING REQUEST OF:
'88 t't~! i-~ ITM ~
Request from John Leftwich, representing Signet Bank, that a )
tract of land containing 0.719 acres, more or less, lying in )
the southwest quadrant of the intersection of Orange Avenue, )
N.W., and King Street, N.W., designated as Official Tax No. )AFFI-
7090511, be rezoned from LM, Light Manufacturing District )DAVIT
to C-2, General Commercial District, subject to certain )
conditions proffered by the petitioner. )
COMMONWEALTH OF VIRGINIA )
)
CITY OF ROANOKE )
TO-WIT:
The affiant, John R. Marlles, first being duly sworn, states that he
is Secretary of the City of Roanoke Planning Commission, and as such is
competent to make this affidavit of his own personal knowledge. Affidavit
states that, pursuant to the provisions of ~15.1-341) Code of Virginia
(1950), as amended, on behalf of the Planning Commission of the City of
Roanoke she has sent by first-class mail on the 25th day of April, notices
of a public hearing to be held on the 4th day of May, on the rezoning
captioned above to the owner or agent of the parcels listed below at their
last known address:
PARCEL
OWNER, AGENT OR OCCUPANT
ADDRESS
7090510
7100711
7100712
7150101
7150113
7150110
Fibercom, Inc
Trans-World Enterprises
c/o Fletcher G. Keith
Rivers Edge Plaza Associates
c/o Concord Assets Group, Inc.
Carlton Land Company
McDonalds Corporation
P. O. Box 11966
Roanoke, VA 24022
5344 Central Avenue
Charlotte, NC 28211
745 5th Avenue
New York, NY 10151
P. O. Box 20073
Roanoke, VA 24018
P. O. Box 66207 AMF
O'Hare
Chicago, IL 60666
John ~1 Marlles
SUBSCRIBED AND SWORN before, a Notary ~ublic, in the City of
Roanoke, Virginia, this 17th day of May, 1988.
My Commission ~xpires:
2
- ' Nok~ry P651ic - '
;)EVELOPMENT PLAN
~ ~c~---~IGNET BS~GKs
.... ,.... ORANGE AVE. TREE'[
,60 I. ROANOKE, VIRGINIA
~ DATE: 13 APRIL 1988
T. P... PARKER & SON
~ -"~--~ en~neers & surve~rs, ltd.
TELEPHONE (703) 387-1153
RO. DRAWER 47.'5, SALEM, VIRGINIA 24153
SHEET / OF /
r-amerlcan blu .
Office of the Ci~/(3ed~
June 22, 1988
File #51
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29148, rezoning a tract of
land containing approximately 10.74 acres, located on the
easterly end of Sand Road, N. E., designated as Official Tax Nos.
3250801 3250804, respectively, ~from ~-2, Residential
Multi-Family, Medium Density District, to LM, Light Manufacturing
District, ~hich Ordinance was adopted ~y the Council of the City
of Roanoke on first reading on Monday, June 13, 1988, also
adopted by the Council on second reading on Monday, June 20,
1988, and will take effect ten days fQllowing the date of its
second reading. ~
Sincerel:y,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
Mr. Emmet A. Long, P. O. Box 7924, Roanoke, Virginia 24019
Mr. & Mrs. Roy R. Puckett, 2225 Kimball Avenue, N. E.,
Roanoke, Virginia 24012
Ms. Louise F. ~egley, 1123 Tinker Creek Lane, N. E., Roanoke,
Virginia 24019
Mr. & Mrs. Edwin Wilson, 1124 Tinker Creek Lane, N. E.,
Roanoke, Virginia 24019
Mr. Wayne G. Strickland, Executive Director, Fifth Planning
District Commission, P. O. ~ox 2569, Roanoke, Virginia
24010
Room 456- Municipal Building 215 O~urch A',,,~nue, $.W. Roanoke, Virginia 24011 (703) 98t-2541
Mr. W. Robert
Page 2
June 22~ 1988
Herbert
pc: Mr. Wilburn C. Dibling, Jr.~ City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation
Mr. Michael M. Waldvogel~ Chairman~ City Planning Commission
Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mro William M. Hackworth, Assistant City Attorney
Mr. Charles M. Huffinej City Engineer
Mr. Ronald H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. Marlles, Agent/Secretary, City Planning
Commission
Ms. Doris Layne, Office of Real Estate Valuation
IN THE COUNCIL OF THE CITY OF
The 20th day of June, 1988.
No. 29148.
ROANOKE,
VIRGINIA,
AN ORDINANCE to amend $36.1-3, Code of the City of Roanoke (1979),
as amended, and Sheet No. 325, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to cer-
tain conditions proffered by the applicant.
WHEREAS, application has been made to the Council of the City of
Roanoke to have the hereinafter described property rezoned from RM-2,
Residential Multi-Family, Medium Density District, to LM, Light
Manufacturing District, subject to certain conditions proffered by the
applicant; and
WHEREAS, the City Planning Commission, which after giving proper
notice to all concerned as required by $36.1-693, Code of the City of
Roanoke (1979), as amended and after conducting a public hearing on
the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the City
Council at its meeting on June 13, 1988, after due and timely notice
thereof as required by $36.1-693, Code of the City of Roanoke (1979),
as amended, at which hearing all parties in interest and citizens were
given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this Council, after considering the aforesaid applica-
tion, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters presented
at the public hearing, is of the opinion that the hereinafter
described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
that $36.1-3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 325 of the Sectional 1976 Zone Map; City of Roanoke, be
amended in the following particular and no other:
Property described as a tract of land containing approximately
10.74 acres, located on the easterly end of Sand Road, N. E.,
designated on Sheet No. 325 of the Sectional 1976 Zone Map, City of
Roanoke, as Official Tax Nos. 3250801, 3250802, 3250803 and 3250804
be, and is hereby rezoned from RM-2, Residential Multi-Family, Medium
Density District, to LM, Light Manufacturing District, subject to
those conditions proffered by and set forth in the Second Amended
Petition to Rezone filed with the City Clerk on May 13, 1988, and that
Sheet No. 325 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
Roanoke Cily Planning Commission
June 13, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from the City of Roanoke that a portion of a
10.74 acre tract of real property located on the easterly
end of Sand Road, N.E., bearing Official Tax Nos.
3250801, 3250802, 3250804, in the City of Roanoke
be rezoned from RM-2, Residential Multi-Family District
to LM, Light Manufacturing District, subject to certain
proffered conditions..
I. Back,round
me
Purpose of the rezoning is to provide a new soil disposal area
for the City's Utility Line Services Department.
Utility Line Ssrvices Department's daily operations in
maintaining utility lines city-wide produce relatively small,
truckload or less, quantities of excess soil and rock
material, usually wet, which needs to be air dried then
regraded to a smooth contour. Such materials are expensive to
haul long distances, particularly partial loads, and are not
needed at the Regional Landfill, as they shorten the life of
that facility by taking valuable space.
Existin~ on-site disposal area at the City's Read Road
facility is full. The existing facility consisting of
approximately 5 acres for a fill area and 5 acres for utility
storage has been in use for over 20 years. The existing
facility is within three-quarters of a mile of the proposed
rezoning.
De
City-owned fill areas for this purpose are non-existent.
proposed filling operation is anticipated to last
approximately 15-20 years based on projected use.
The
Room 355 Municipal Building 215 Church Avenue, S W~ Roanoke, Virginia 24011 (703) 981-2344
New Zonin~ Ordinance permits long-term filling operations.
Rezoning to LM is appropriate considering the nature and
duration of the proposed use and would be in keeping with the
spirit and intent of the new Zoning Ordinance.
The amended petition requests that the property be rezoned
except for a one-foot-wide buffer around the entire perimeter.
The new Zoning Ordinance restricts rezonings to commercial or
industrial classifications which involve areas of less than
two acres unless such areas abut an existing co~nercial or
industrial zone. The proposed buffer is intended to restrict
rezonings of adjacent parcels less than two acres in area for
light manufacturing uses.
Plannin~ Commission public hearing was held on May 4, 1988.
Mr. Edwin Wilson (Tinker Creek Lane) appeared before the
Commission and thanked the City for its cooperation. Mr.
Wilson stated that his major concern was what would happen to
the property at the conclusion of the filling operation. He
stated that he would like the property to revert back to RM-2
to ensure that no LM-Light Manufacturing use would be made of
the property. He also noted that since much of the area was
in the flood plain, the best use of the site would be as a
park.
Second amended petition to rezone was filed on May 13, 1988.
Proffered conditions are as follows:
The the property will be utilized only for filling
operations. No biodegradable waste (as is normally
identified with a sanitary landfill) will be used for
fill material, with the exception that occasionally
asphalt pavement and tree roots or limbs will be mixed
with the fill material.
That no filling operations shall be conducted on the
property during the time period from 11 p.m. to 7 a.m.
That prior to commencement of filling operations on the
site, as the first phase of the project, the screening
berm on the property will be completed as shown on the
site plan prepared by the Roanoke City Planning
Department, dated April 20, 1988, a copy of which has
been previously filed. Additional evergreen screening
will be planted along the toe of the initial berm prior
to any filling operation.
That the landscaping improvements on the property will be
completed as shown on the aforesaid site plan.
II. Issues
Land use is presently vacant. Property to the north is used
for park and residential use. Property to the west is vacant.
Property to the east and south across Tinker Creek is used for
private recreational use (Monterey Golf Course) and
residential purposes. Monterey, a distinctive example of
Southern Greek Revival architecture listed on the National
Register of Historic Places, overlooks the site on the
southside of Tinker Creek. The site presently has severe
restrictions for development due to large extent of property
in the flood plain (approximately 60%).
Zonin~ is presently RM-2, Residential Multi-Family District.
Zoning to the north and west is RM-1. Zoning to the east and
south across Tinker Creek is RA, Residential Agricultural
District.
C. Utilities would not be affected.
Access to the proposed fill site is from Sand Road, a
substandard public street. Traffic should not be a
significant issue. The number of trucks using the site is
expected to average in the range of 4 to 6 vehicles per day.
The City has agreed to improve and upgrade the street if
necessary to provide access to the site.
Neighborhood along Sand Road is presently single-family
residential. The Bluestone Public Housing Development is in
the vicinity of the proposed rezoning. The low volume of
vehicles expected to utilize the site combined with the
proffers restricting the use of the property to a filling
operation, restricting the hours of operation and providing
additional landscaping should minimize any impact on the
neighborhood.
Comprehensive Plan recomends that vital public services be
provided and that existing residential areas be protected.
III. Alternatives
A. City Council approve the proposed rezoning request.
Land use is restricted to a filling operation. No
additional outside storage or buildings will be permitted
on the site during the duration of the filling operation.
J
Zonin~ becomes LM, light manufacturing, which is
appropriate considering the nature and duration of the
proposed use. The proffered condition restricting the
use of the property to a filling operation and the one
foot wide buffer around the perimeter of the property
should discourage additional rezoning to light
manufacturing in the area.
3. Utilities are available.
Access/traffic could be accommodated. The City has
agreed to improve and upgrade the street, if necessary,
to provide access to the site.
5. Neighborhood should not be affected.
6. Comprehensive Plan would be followed.
B. City Council deny the proposed rezoning request.
Land use remains vacant residential. Severe restrictions
for development would remain due to high percentage of
property in the flood plain.
Zoning remains RM-2 consistent with the surrounding
zoning pattern.
3. Utilities would not be affected.
4. Access/Traffic would not be an issue.
5. Neighborhood would not be affected.
6. Comprehensive Plan could still be followed.
IV. Recommendation:
The Planning Commission approved the requested rezoning by a vote
of 5-0 (Messrs. Price and Buford absent). The proposed filling
site is a needed public facility. The low volume of vehicles
expected to utilize the site combined with the proffers restricting
the use of the property to a filling operation, restricting the
hours of operation, and providing additional landscaping should
help minimize any impact on the neighborhood.
Respectfully submitted,
Michael M. Waldvogel, Chairman
Roanoke City Planning Commission
MMW:JRM:mpf
attachments:
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
Petitioner
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE,~iVi~GiN~A,
Rezoning of a'portion of a )
10.74-acre of real property )
located on the easterly end )
of Sand Road, N.E., bearing )
Official Tax Nos. 3250801, )
3250802, 3250803, and 3250804,)
in the City of Roanoke, from )
RM-2, Residential Multi-Family)
Zone to LM, Light Manufactur- )
ing Zone, subject to certain )
conditions proffered by the )
applicant )
SECOND
AMENDED
PETITION
TO
REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
1. The petitioner, City of Roanoke, has a contract to pur-
chase a certain tract of land located in the City of Roanoke,
Virginia, containing 10.74 acres, located on the easterly end of
Sand Road, N.E., and designated on Roanoke City Appraisal Maps as
Official Tax Nos. 3250801, 3250802, 3250803, and 3250804; the
said tract is currently zoned RM-2, Residential Multi-Family Zone.
A map of the property to be rezoned has been previously filed.
2. Pursuant to Article VII of Chapter 36, Code of the City
of Roanoke (1979), as amended, the petitioner requests that the
said property, except for a one-foot wide buffer around the
entire perimeter of the said property, be rezoned from RM-2,
Residential Multi-Family Zone to LM, Light Manufacturing Zone,
for the purpose of providing an auxiliary Public Works Service
Center.
3. The petitioner believes that the rezoning of the said
tract of land will further the intent and purposes of the City's
Zoning Ordinance and its comprehensive plan, in that it will pro-
vide a vitally needed auxiliary Public Works Service Center.
4. .The petitioner hereby proffers and agrees that if said
tract is rezoned as requested, that the rezoning will be subject
to, and that the petitioner will abide by the following con-
ditions:
That the property will be utilized only for filling
operations. No biodegradable waste (as is nor-
mally identified with a sanitary landfill) will be
used for fill material, with the exception that
occasionally asphalt pavement and tree roots or
limbs will be mixed with the fill material.
That no filling operations shall be conducted on
the property during the time period from 11 p.m. to
7 a.m.
Ce
That prior to commencement of filling operations on
the site, as the first phase of the project, the
screening berm on the property will be completed as
shown on the site plan prepared by the Roanoke City
Planning Department, dated April 20, 1988, a copy
of which has been previously filed. Additional
evergreen screening will be planted along the toe
of the initial berm prior to any filling operation.
That the landscaping improvements on the property
will be completed as shown on the aforesaid site
plan.
5. The names and addresses of the owner or owners of all
lots or property immediately adjacent to or immediately across a
street or road from the property to be remoned have been pre-
viously filed.
WHEREFORE, the petitioner requests that the above-described
tract be rezoned as requested in accordance with the provisions
- 2 -
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted,
CITY OF ROANOKE, VIRGiNiA
- 3 -
May 4, 1988
I. Chairman, Member of the Planning Coemission, Staff and Citizens.
II. I represent the City'of Roanoke which has an option to purchase the
subject site subject to approval of this rezoning request.
III. Purpose of this rezonin8 request is to provide an operating area
for the disposal of wet soil and broken pieces of asphalt and
concrete generated from the water and sewer line maintenance and
construction activities of the City work forces.
IV. Let me explain where this fill material will coma from. We have
maintenance and construction activities on 1,000 miles of water and
sewer lines. Material unsuitable for refillin8 ditches needs to be
removed, air dried and eventually regraded on an approved and
controlled site.
Area fillin~ operatto-~, which is the intended purpose for this
property, does not normally require a rezoning request. However,
since this area filling operation will be long term, 20 years more
or less as opposed to the 6 - 12 months you would normally expect,
I have been advised that this long term activity is not allowed in
a residential zone.
VI.
Requested rezonin__~ for the 10.~4 acre tract identified as all of
Tax Nos. 3250801, 3250802, 3250803, and 3250804, less a 1-foot
buffer around the entire tract, is therefore requested to be
rezoned from RM-2 to LH.
VII. LM ZoninR is requested since this zone permits public works type
activities. The area filling activity is a necessary activity for
the provision of water and sewer service to our citizens and is
therefore a public works type activity.
VIII.Please refer to the site development plan and model. Our planned
activities will be to accomplish the following~
First, secure the site with access controlled security
fencing.
Improve entranceway.
Plant white pines to provide screentn- at the entranceway.
Maintain current trees and ~reen space along the border of the
property and the park as well as along Tinker Creek.
Plant additional deciduo-~ trees along Tinker Creek. This
area is in the flood zone and will be maintained as a green
space.
Page 2
~pitiate fillin~ operation in the low area closest to t[
Creek, but outside the floodway. Our initial filling
operations will be aimed at providing a berm along the creek.
This berm will assist in soil erosion and control activities
and will ultimately serve as a berm on which we will plant
additional screening vegetation before going into the large
area fill.
Areas used for fill operations will be limited in the size
needed to allow the soil to dry and at least annually will be
graded to even out the fill area. As final contours are
reached in any one area, that area will be seeded.
Current mowed area in the proposed area fill continued to
mowed if not actively being used for filling activities.
Finally~ we expect the site to appear as represented by th-
final contours on the site plan and the ~o4~l.
IX. We have proffered that=
A. The property will be utilized only for filling operations.
We will not engage in any filling operations between 11:00
p.m. and 7:00 a.m.
The first filling operation will be to provide a screening
berm.
We will provide landscape improvements as shown on the site
plan.
Abutting landowners have raised the following additional concerns:
Reversion clause to require down zoning back to P~-2 at the
end of the area fill operation. Response--It is im~ossible to
predict the correct zoning for this tract 20+ years in the
future. In any event, due to the proffer that the area will
only be used for a fill operation, nothing else can occur on
the property without an ~ded rezoning petition and public
hearing.
There is nothing that stipulates there will bm no garbage
disposed of in the site. Response--Our current zoning does
not permit a sanitary landfill in LM zoning. I do, however,
proffer that no bio-degradable waste (as is normally
identified with a sanitary landfill) will be used for fill
material, with the acknowledgement that occasionally asphalt
pavement and tree root or limbs will be mixed with the fill
material.
Need a specific statement that the lower area berm will be
completed and landscaped prior to any further filling on the
site. Response--Proffer No. 3 states this to be the case,
Page 3
i.e. we intend and will do what the concerned property owner
wishesf' I also agree to amend, and hereby verbally do so, the
relevant'proffer condition to stipulate that additional
evergreen screening will be planted along the toe of the
initial berm pre. or to any filling operation.
Further limit the hours of operation to no operation between
the hours of 7:00 p.m. to 7:00 a.m. Response--there will be
no grading operation between the hours of 7:00 p.m. to 7:00
a.m., however, we respectfully request we be allowed to
dispose of fill material generated by emergency repair
operation up until 11:00 p.m.
XI.
Amount of daily fill will vary from nothing to 5 - 10 tons
depending on the water leaks or water breaks and the construction
activities taking place that day. I don~t believe this limited
amount of traffic will adversely impact the neighborhood. The City
will maintain the access road to insure safe access to the site.
XII. Your favorable consideration of this rezoning is requested.
I I'1
Ill
PumLIS~ER'S FEE - ~bEoOb
CiTY
C/0 MAA~ F PARKER
CiTY CLc~5 UF.FICE
~OOM
~OANu~E VA 24011
~TATE OF VIRGINIA
CITY CF KOANOK~
PUbLIC~TIuN
TtMES-.OKLu CORPORATION, mHtCH ~OR-
PORATIuN iS ~UOLISHER OF TH~ ~OANu~
TIMES ~ ~OKLD-NcNS~ A DAILY NeWSPAPeR
Pu~LISHEO IN ~OANOK~, 1N Tmm STATE
VIRGINIA, DU CERIIFY THAt THE ANNEXeO
NOTICE ~Ab PUDLiSHEU IN $~I0 ,~E~SPAP~S
~N THm FOLLdmlNG DATES
05/Z7/~8 MORNIN~
0~/03/88 MORNIN~
~ITNESs~
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1
Code of the City of Roanoke (1979), as amended, the Council of
the City of Roanoke will hold a Public Hearing on Monday, June
13, 1988, at 7:30 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S. W., in the said city, on the
question of rezoning from PM-2, Residential Multi-Family, Medium
Density District, to LM, Light Manufacturing District, the
following property:
A tract of land, containing approximately 10.74
acres, located on the easterly end of Sand Road, N. E.,
and designated on Roanoke City Appraisal Maps as
Official Tax Nos. 3250801 3250802, 3250803,
3250804. ' and
This rezoning is to be subject to certain conditions prof-
fered by the petitioner. A copy of this proposal is available
for public inspection in the Office of the City Clerk, Room 456,
Municipal Building. All parties in interest and citizens may
appear on the above date and be heard on the question.
GIVEN under my hand this 25th day of May 1988
Mary F.
Please publish in full twice, once on
Friday, May 27, 1988, and once on
Friday, June 3, 1988, in the Roanoke
Times and World News, Morning Edition.
Please send publisher's affidavit to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Parker,
City Clerk
Please bill to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Offlce oftheCityClerk
May 25, 1988
Fi le #51
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a report of the City Planning Commission
recommending that the Council of the City of Roanoke grant the
request of the City of Roanoke that a portion of a 10.74 acre
iract of real property located on the easterly end of Sand Road,
N. E., bearing Official Tax Nos. 3250801 - 3250804 respectively,
be rezoned from RM-2, Residential Multi-Family District, to
Light Manufacturing District, subject ta certain proffered con-
ditions.
Pursuant to Resolution No. 25523 adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, April 6,
1981, a public hearing on the abovedescribed request has been set
for Monday, June 13, 1988, at 7:30 p.m., in the Council Chamber,
fourth floor of the Municipal Building.
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc:
Mr. Emmet A. Long, P. O. Box 7924, Roanoke, Virginia 24019
Mr. & Mrs. Roy R. Puckett, 2225 Kimball Avenue, N. E.,
Roanoke, Virginia 24012
Ms. Louise F. Kegley, 1123 Tinker Creek Lane, No E., Roanoke,
Virginia 24019
Mr. & Mrs. Edwin Wilson, 1124 Tinker Creek Lane, N. E.,
Roanoke, Virginia 24019
Mr. Wayne G. Strickland, Executive Director, Fifth Planning
District Commission, P. O. Box 2569, Roanoke, Virginia
24010
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke. Virginia 24011 (703) 981-2541
Mr. W. Robert Herbert
Page 2
May 25, 1988
pc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation
Mr. Michael M. Waldvogel, Chairman, City Planning Commission
Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William M. Hackworth, Assistant City Attorney
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. Marlles, Agent/Secretary, City Planning
Commission
Ms. Doris Layne, Office of Real Estate Valuation
Office aC fi~e City Cle~
May 13, 1988
File #51
Mr. Michael M. Waldvogel
Chairman
City Planning Commission
Roanoke, Virginia
Dear Mr. Waldvogel:
Pursuant to Section 36.1-690(e) of the Code of the City of
Roanoke (1979), as amended, [ am enclosing copy of a second
amended petition from W. Robert Herbert, representing the City of
Roanoke, requesting that a tract of land containing 10.74 acres,
located on the easterly end of Sand Road, N. E., designated as
Official Tax Nos. 3250801, 3250802, 3250803, and 325080~, be
rezoned from RM-2, Residential Multi-Family, Medium Density
District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioner.
Sincerely, ~._
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. John ~. Marlles, Agent/Secretary, City
Corr~ission
Mr. Ronald H. Miller, Zoning Administrator
Mr. William M. Hackworth, Assistant City Attorney
Planning
Room45~ MunlclpalBuildlng 215 Church Ave~ue, S.W. Roanoke, VIrcj~nla24011 (703)981-2541
A~ril 29, 1988
File #51
Mr. Michael M. Waldvogel
Chairman
City Planning Con~nission
Roanoke, Virginia
Dear Mr. Waldvogel:
Pursuant to Section 36.1-690(e) of the Code of the City of
Roanoke (1979), as amended, [ am enclosing copy of an amended
petition from W. Robert Herbert, representing the City of
Roanoke, requesting that a tract of land containing 10.74 acres,
located on the easterly end of Sand Road, N. E., designated as
Official Tax Nos. 3250801, 3250802, 3250803, and 3250804, be
rezoned from ~4-2, Residential Multi-Family, Medium Density
District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. John R. Marlles, Agent/Secretary, City
Commission
Mr. Ronald H. Miller, Zoning Administrator
Mr. William M. Hackworth, Assistant City Attorney
Planning
Room 456 Municll:~al Building 215 C~urch Avenue, S.W. I~oano~e, Virginia 240t I (703) 981-2541
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
Rezoning of a portion of a )
10.74-acre of real property )
located on the easterly end )
of Sand Road, N.E., bearing )
Official Tax Nos. 3250801, ) AMENDED
3250802, 3250803, and 3250804,) PETITION
in the City of Roanoke, from ) TO
RM-2, Residential Multi-Family) REZONE
Zone to LM, Light Manufactur- )
lng Zone, subject to certain )
conditions proffered by the )
applicant )
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
1. The petitioner, City of Roanoke, has a contract to pur-
chase a certain tract of land located in the City of Roanoke,
Virginia, containing 10.74 acres, located on the easterly end of
Sand Road, N.E., and designated on Roanoke City Appraisal Maps as
Official Tax Nos. 3250801, 3250802, 3250803, and 3250804; the
said tract is currently zoned RM-2, Residential Multi-Family Zone.
A map of the property to be rezoned is attached as Exhibit A.
2. Pursuant to Article VII of Chapter 36, Code of the City
of Roanoke (1979), as amended, the petitioner requests that the
said property, except for a one-foot wide buffer around the
entire perimeter of the said property, be rezoned from RM-2,
Residential Multi-Family Zone to LM, Light Manufacturing Zone,
for the purpose of providing an auxiliary Public Works Service
Center.
3.
tract of
The petitioner believes that the rezoning of the said
land will further the intent and purposes of the City's
Zoning Ordinance and its comprehensive plan, in that it will pro-
vide a vitally needed auxiliary Public Works Service Center.
4. The petitioner hereby proffers and agrees that if said
tract is rezoned as requested, that the rezoning will be subject
to, and that the petitioner will abide by the following con-
ditions:
That the property will be utilized only for filling
operations.
That no filling operations shall be conducted on
the property during the time period from 11 p.m.
7a.m.
to
Co
That prior to commencement of filling operations on
the site, as the first phase of the project, the
screening berm on the property will be completed as
shown on the site plan prepared by the Roanoke City
Planning Department, dated April 20, 1988, a copy
of which is attached as Exhibit B.
do
That the landscaping
will be completed as
plan.
improvements on the property
shown on the aforesaid site
5. Attached as Exhibit C are the names and addresses of the
owner or owners of all lots or property immediately adjacent to
or immediately across a street or road from the property to be
rezoned.
WHEREFORE, the petitioner requests that the above-described
tract be rezoned as requested in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted,
CITY OF ROANOKE, VIRGINIA
- 2
LIST OF ADJOINING PROPERTY OWNERS
Emmet A. Long
P. O. Box 7924
Roanoke, Virginia 24019
Official Tax No. 3250504
Roy R. and Norma C. Puckett
2225 Kimball Avenue, N.E.
Roanoke, Virginia 24012
Official Tax No. 3250414
Louise Fowlkes Kegley
1123 Tinker Creek Lane, N.E.
Roanoke, Virginia 24019
Official Tax No. 7250101
Edwin M. and June M. Wilson
1124 Tinker Creek Lane, N.E.
Roanoke, Virginia 24019
Official Tax No. 7220102
Office ~f ~he O~y C~er~
April 14, 1988
File #51
Mr. Michaei M. Waldvoget
Chairman
City Planning Commission
Roanoke, Virginia
Dear Mr. Watdvogel
Pursuant to Section 36.1-690(e) of the Code of the City of
Roanoke (1979), as amended, I am enclosing copy of a petition
from W. Robert Iterbert, representing the City of Roanoke,
requesting that a tract of land containing 10.74 acres, located
on the easterly end of Sand Road, N. E., designated as Official
Tax Nos. 3250801, 3250802, 3250803, and 3250804, be rezoned from
R~4-2, Residential ~lti-FamiIy, Medium Density District, to LM,
Light Manufacturing District.
SHE:ra
Enco
pc:
Sincerely,
Sandra H. Eakin
Deputy City Clerk
Mr. W. Robert Herbert, City Manager
Mr. John R. Martles, Agent/Secretary, City
Corr~ission
Mr. Ronald H. Miller, Zoning Administrator
Mr. William M. Hackworth, Assistant City Attorney
Planning
Room456 MunlclpalBulldlng 215(~urchAve~ue, S.W.P, oanc~e, Virg~nia24011 (703)981-2541
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI~,
Rezoning of a 10.74-acre )
of real property located )
on the easterly end of Sand )
Road, N.E., bearing Official )
Tax Nos. 3250801, 3250802, )
3250803, and 3250804, in the )
City of Roanoke, from RM-2, )
Residential Multi-Family Zone )
to LM, Light Manufacturing )
Zone )
PETITION
TO
REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
1. The petitioner, City of Roanoke, has a contract to pur-
chase a certain tract of land located in the City of Roanoke,
Virginia, containing 10.74 acres, located on the easterly end of
Sand Road, N.E., and designated on Roanoke City Appraisal Maps as
Official Tax Nos. 3250801, 3250802, 3250803, and 3250804; the
said tract is currently zoned RM-2, Residential Multi-Family Zone.
A map of the property to be rezoned is attached as Exhibit A.
2. Pursuant to Article VII of Chapter 36, Code of the City
of Roanoke (1979), as amended, the petitioner requests that the
said property be rezoned from RM-2, Residential Multi-Family Zone
to LM, Light Manufacturing Zone, for the purpose of providing an
auxiliary Public Works Service Center.
3. The petitioner believes that the rezoning of the said
tract of land will further the intent and purposes of the City's
Zoning Ordinance and its comprehensive plan, in that it will pro-
vide a vitally needed auxiliary Public Works Service Center.
4. Attached as Exhibit B are the names and addresses of the
owner or owners of all lots or property immediately adjacent to
or immediately across a street or road from the property to be
rezoned.
WHEREFORE, the petitioner requests that the above-described
tract be rezoned as requested in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted,
CITY OF ROANOKE, VIRGINIA
- 2 -
Site Sketch A-1
Subject Propemty Line
lO0-yeam Flood Plain
.I
EXHIBIT A
LIST OF ADJOINING PROPERTY OWNERS
Emmet A. Long
P. O. Box 7924
Roanoke, Virginia 24019
Official Tax No. 3250504
Roy R. and Norma C. Puckett
2225 Kimball Avenue, N.E.
Roanoke, Virginia 24012
Official Tax No. 3250414
Louise Fowlkes Kegley
1123 Tinker Creek Lane, N.E.
Roanoke, Virginia 24019
Official Tax No. 7250101
Edwin M. and June M. Wilson
1124 Tinker Creek Lane, N.E.
Roanoke, Virginia 24019
Official Tax No. 7220102
EXHIBIT B
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
Request from the City of Roanoke, that a portion of a 10.74 acre )
tract of land located on the easterly end of Sand Road, N.E., )
bearing official tax nos. 3250801, 3250802, 3250803 and 3250804, )
be rezoned from RM-2, Residential Multi-Family Zone to LM, Light )
Manufacturing zone, subject to certain conditions proffered by )
the petitioner. )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, John R. Marlles, first being duly sworn, states that he
is Secretary of the City of Roanoke Planning Commission, and as such is
competent to make this affidavit of his own personal knowledge. Affidavit
states that, pursuant to the provisions of ~15.1-341) Code of Virginia
(1950), as amended, on behalf of the Planning Commission of the City of
Roanoke she has sent by first-class mail on the 25th day of April, notices
of a public hearing to be held on the 4th day of May, on the rezoning
captioned above to the owner or agent of the parcels listed below at their
last known address:
PARCEL
OWNER, AGENT OR OCCUPANT
ADDRESS
3250504
Emmet A. Long
P. O. Box 7924
Roanoke, VA 24019
3240515
Roy R. and Norma C. Puckett
2225 Kimball Avenue, NE
Roanoke, VA 24012
7250101
Louise Fowlkes Kegley
1123 Tinker Creek Lane
Roanoke, VA 24019
7220102 Edwin and June Wilson 1124 Tinker Creek Lane
~A Roanoke, VA 24019
Joh~l. Marlles
SUBSCRIBED AND SWORN before, a Nota~Public, in the City of
Roanoke, Virginia, this 17th day of May, 1988.
My Commission Expires:
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIHGINIA,
Rezoning of a 10.74-acre )
of real property located )
on the easterly end of Sand )
Road, N.E., bearing Official )
Tax Nos. 3250801, 3250802, )
3250803, and 3250804, in the )
City of Roanoke, from RM-2, )
Residential Multi-Family Zone )
to LM, Light Manufacturing )
Zone )
PETITION
TO
REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
ROANOKE:
1. The petitioner,
chase a certain tract of
CITY OF
City of Roanoke, has a contract to pur-
land located in the City of Roanoke,
Virginia, containing 10.74 acres, located on the easterly end of
Sand Road, N.E., and designated on Roanoke City Appraisal Maps as
Official Tax Nos. 3250801, 3250802, 3250803, and 3250804; the
said tract is currently zoned RM-2, Residential Multi-Family Zone.
A map of the property to be rezoned is attached as Exhibit A.
2. Pursuant to Article VII of Chapter 36; Code of the City
of Roanoke (1979), as amended, the petitioner requests that the
said property be rezoned from RM-2, Residential Multi-Family Zone
to LM, Light Manufacturing Zone, for the purpose of providing an
auxiliary Public Works Service Center.
3. The petitioner believes that the rezoning of the said
tract of land will further the intent and purposes of the City's
Zoning Ordinance and its comprehensive plan, in that it will pro-
vide a vitally needed auxiliary Public Works Service Center.
4. Attached as Exhibit B are the names and addresses of the
owner or owners of all lots or property immediately adjacent to
or immediately across a street or road £rom the property to be
rezoned.
WHEREFORE, the petitioner requests that the above-described
tract be rezoned as requested in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted,
CITY OF ROANOKE, VIRGINIA
Date:
- 2
Site Sketch A-i
Subject Prope=ty Line ~
lO0-year Flood Plain ----~
/ .'-,..~,,: ~
. ,.~-.. ,,,-:. ,~.
.-..
LIST OF ADJOINING PROPERTY OWNERS
Emmet A. Long
P. O. Box 7924
Roanoke, Virginia 24019
Official Tax No. 3250504
Roy R. and Norma C. Puckett
2225 Kimball Avenue, N.E.
Roanoke, Virginia 24012
Official Tax No. 3250414
Louise Fowlkes Kegley
1123 Tinker Creek Lane, N.E.
Roanoke, Virginia 24019
Official Tax No. 7250101
Edwin M. and June M. Wilson
1124 Tinker Creek Lane, N.E.
Roanoke, Virginia 24019
Official Tax No. 7220102
EXHIBIT B
~TER PLAN
~,E CENTER
DATE : 20 APRIL 1988
DRAWN BY: JTT
Office cfi fne O~y Oen~
June 27, 1988
File #132
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29173, providing that the
regular meeting of the Council of the City of Roanoke scheduled
for 7:30 p.m. on July 11, 1988o shall be held at 8:00 p.m. on the
same date, which Resolution was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 20,
1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eneo
pc:
The
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Public Safety
Mr. Von W. Moody,
Honorable Mayor and Members of Roanoke City Council
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Earl B. Reynolds, Jr., Assistant City Manager
William L. Brogan, Municipal Auditor
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
James D. Ritchie, Director of Human Resources
George C. Snead, Jr., Director of Administration
III, Director of Real Estate Valuation
and
Room456 MunlclpolBuildlng 215 Church Avenue, $,W. Roonoke, Virglnla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 20th day of June, 1988.
No. 29173.
VIRGINIA,
A RESOLUTION providing that the regular meeting of the
Council of the City of Roanoke scheduled for 7:30 p.m. on
July 11, 1988, shall be held at 8:00 p.m. on the same
date.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The regularly scheduled meeting of Council to be held
at 7:30 p.m. on July 11, 1988, shall be held at 8:00 p.m. on
the same date, such meeting to be held in the Council Chambers
of the ~unicipal Building, 215 Church Avenue, S. W.
2. The City Clerk is directed to take whatever steps are
deemed necessary and appropriate to notify the public of the re-
scheduling of such meeting.
ATTEST:
City Clerk.