HomeMy WebLinkAboutCouncil Actions 06-13-88~ou~
(29145)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 13, 1988
7:30 p~m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Mayor Taylor wa~ absent°
The invocation will be delivered by Rabbi Frank Muller,
Temp l e Emanue l. P~te~erv~.
The Pledge of Allegiance to the Flag of the United States
of America wi l l be led by ~x~x~x~C~ Vice-Mayor M~s~.
PUBLIC HEARINGS
A. Public hearing on the proposed temporary relocation of
the polling place for Highland No. 2 Precinct from
Highland Park Elementary School to the Alexander Gish
House, 641 Walnut Avenue, S. W., Roanoke, Virginia.
Mr. Alton B. Prillaman, Secretary, Electoral Board.
Adopted Ordinance No. 29145. (6-0)
B. Public hearing on the request of D & G Associates and
Robert L. Mi ley, that a portion of the al leyway in
Block 32 of the Deanwood Section of the City, between
Wenonah Street and 7th Street, N. E. , running from
Wenonah Street in an easterly direction to a point ten
feet from the eastern lot line of Lot 19 of said block,
be permanently vacated, discontinued and closed. Mr.
Thomas B. Dickenson, Attorney. Adopted 0rdinance No. 29146
on first reading. (6-0)
C. Public hearing on the request of Signet Bank that a
tract of land containing 0.719 acre, more or less,
lying in the southwest quadrant of the intersection of
Orange Avenue, N. E. , and King Street, N. E. ,
designated as Official Tax No. 7090511, be rezoned from
LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain proferred con-
di t ions. Mr. John Leftwi ch Spokesman. Adopted Ordinance
No. 29147 on f~t reading, (6-0)
D. Public hearing on the request of the City of Roanoke
that a tract of land containing approximately 10.74
acres, located on the easterly end of Sand Road, N. E.,
designated as Official Tax Nos. 3250802 - 3250804,
respectively, be rezoned from PJJ-2, Residential
Mul ti-Fami ly, Medium Density District, to LM, Light
Manufacturing District, subject to certain proffered
conditions. Mr. W. Robert Herbert~ CitY{6M_~lnager.
Adopted Ordinance No. 29/48 on first reading,
(1)
Public hearing on the proposed Statement of Objectives
and Proposed Use of Funds -- 1988-89 Community
Development Block Grant Program. Mr. W. Robert
Herbert, City Manager. Adopted R~ol~ion No. 29149. (5-I,
Mr. Bower~ voti~ no. )
Continuation of a public hearing on the request of Mr.
Kenneth R. Sharp that an alley running between
Montclair Avenue and Kenwood Boulevard, S. E., more
specifically running between Lots 19 and 29, Block 16,
and approximately 128.1 feet in length, be permanently
vacated, discontinued and closed. Mr. Kenneth R.
Sharp, Spokesman. Adopted Ordinance No. 29150 on f~t readi~.
(4-2, M~s~. Harvey and M~s~ vot~ no.)
CONSENT AGENDA (Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REPROVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
C-2
C-3
A report of the City Manager requesting an Executive
Session to discuss a matter regarding the acquisition of real
property for public purpose, pursuant to Section 2.1-344 (a)
(2), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a matter
regarding the acquisition of real property
for public purpose, pursuant to Section
2.1-344 (a) (2), Code of Virginia (1950),
as amended.
Qualification of Carol B. Marchal and David J. Prestipino
as members of the Youth Services Citizen Board for terms of
three years each ending May 31, 1991.
RECOMMENDED ACTION: Receive and file.
Qualification of Ernest M. Johnson as a member of the
Roanoke Arts Commission for a term ending June 30, 1990.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Request of Mr. James M. Brickey to address Council and pre-
sent a petition with regard to cats in the ,City qf Roanoke.
Ref~ed to the City Manager and the Citq Attorney ~or stuay, report
and recommenda~on to (2)
Councit.
4. Petitions and Communications: None·
5. Reports of Officers:
a. City Manager:
Briefings: None.
items Recommended for Action:
1. A report recommending appropriation of funds received
from the United States r~epartment of Agriculture,
through the Virginia Department of Corrections, in the
amount of $9,388.00, to enhance the food service
programs of the Crisis Intervention Center, Juvenile
Probation House and Juvenile Detention Home. Adopted
Ordinance No. 29151. (6-0)
2. A report recommending the transfer of existing funds to
match additional general relief expenditures for the
Social Services Department· Adopted Ordinance No. 29152.
3. A report recommending authorization to execute an
agreement wi th the County of Roanoke wi th regard to
construction of Valleypointe Access Road within the
Roanoke City limits· Adopted Ordinance No, 29153. (6-0)
b. Oirector of Finance:
1. A report recommending transfer of funds from the non-
departmental category to applicable departmental
budgets for fringe benefi ts. Adopted Ordinance ~o, 29154.
Reports of Commit tees:
a· Minutes of the meeting of the Audit Corrgnittee held
Monday, June 6, 1988. Mr. James G. Harvey, II, Chairman.
Received and filed.
Unfinished Business: None.
on
Introduction and Consideration of Ordinances and Resolutions:
None.
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of. City
Counc i I. Mr, Trout sugg~ted that the City of Roanoke and the ~i-
n~s community work to~ether to persuade Amt~ak to make Roanoke a part
Vacancies on various authorities, boards, con~nissions and
committees appointed by Council.
10. Other Hearings of Citizens:
9.a. of tits New York/Chicago p~Ssenger s~vice, and further suggested that the
matt~ be referred to the City Manager for repo~ to Coun~i~
(3)
June 15, 1988
File #40
Mr. Alton B. Prillaman, Secretary
Roanoke City Electoral Board
2803 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Prillaman:
[ am enclosing copy of Ordinance No. 29145, temporarily changing
the polling place for Highland Precinct No. 2 from Highland Park
Elementary School to the Alexander gish House; providing that
this ordinance shall expire by its own terms on the last day of
the 1988-89 Roanoke City Public School Year and the polling place
for Highland Precinct No. 2 shall be returned to Highland Park
Elementary School, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 13,
1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: r a
Enco
pc:
Mr. Dan Frei, President, Old Southwest, Inco,
Street, S. W., Roanoke, Virginia 24016
~ro W. Robert Herbert, City Manager
Ms. Audrey M. Franklin, Registrar
Mr. William F. Clark, Director of Public Works
1014
Third
Room 456 Municipal Building 215 O~urch Avenue, S,W. RoanoNe, "/irg~nla 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 13th day of June, 1988.
No. 29145.
VIRGINIA,
AN ORDINANCE temporarily changing the polling place for
Highland Precinct No. 2 from Highland Park Elementary School
to the Alexander Gish House; providing for an emergency and
an expiration date for this ordinance.
WHEREAS, Highland Park Elementary School will be under
renovation during the 1988-1989 school year, and such reno-
vation will make unavailable the normal polling place for
Highland Precinct No. 2;
WHEREAS, the Electoral Board has recommended the estab-
lishment of a temporary polling place for Highland Precinct
No. 2 at the Alexander Gish House, 641 Walnut Avenue, S. W.,
and such temporary polling place is within the boundaries of
Highland Precinct No. 2 as required by §24.1-36, Code of
Virginia (1950), as amended; and
WHEREAS, the temporary change of polling place for High-
land Precinct No. 2 has been duly advertised in a newspaper
having general circulation once a week for two consecutive
weeks, pursuant to §24.1-39, Code of Virginia (1950), as
amended, and a public hearing with respect to such proposed
temporary relocation has been held on June 13, 1988;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke as follows:
1. Notwithstanding $10-20, Code of the City of Roanoke
(1979), as amended, the polling place for Highland Precinct
No. 2 shall be relocated from Highland Park Elementary School
to the Alexander Gish House, 641 Walnut Avenue, S. W., in
this City for the school year 1988-1989 only.
2. Such temporarily relocated polling place shall be
applicable for the November 8, 1988, general election and
any primary or special elections required during the 1988-
1989 school year only.
3. The City Clerk is directed to forward attested
copies of this ordinance to Audrey M. Franklin, Registrar,
so that notice of this change in polling place can be mailed
to all registered voters of Highland Precinct No. 2 as re-
quired by law.
4. In order to provide for the usual daily operation
of the municipal government, an emergency is deemed to exist,
and this ordinance shall be in full force and effect upon its
passage and shall expire by its own terms on the last day of
the 1988-1989 Roanoke City Public School year. Upon the ex-
piration of this ordinance the polling place for Highland
Precinct No. 2 shall be returned to Highland Park Elementary
School.
ATTEST:
City Clerk.
PU~LI3HER'3 FEE - $05o0~
CIIY OF KOANOK:
C/U MAKY F PAR~ER
CITY CLeRkS OFFIC~
kO~M 450 NUNt~IPHL ~L06
KGANuRE VA 24011
bTATE OF VIRolNiA
CIIY OF ROANOAE
AFFIdAviT ~F
PUBLICATION
TIMES-mCKLu COKPUKATIuN, mMICM CUR-
PU~LISHEO tN K~NOKE~ IN ThE aTATE
VIRGiNIA~ DO CEA] IFY 1HAT fHt ANNEXcu
NOTICE wAS PubLiSHeD IN 3~I~ NEWSPAPEKS
05/27/~ MORNIN~
06/03/U8 MURNIN~
~ i TN~3S,
THI/9~ oTH DAY Ut': JUNE
uFFICER S SIGNATURE
PUli. lC I~I~R I ~ m
TO WHOM IT MAy CONCEI~:.~
pursulnt to ~ ~ ~ ~
c :~ ~ ~ ~un~
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to ~24.1-39 of the Code of Virginia (1950), as
amended, the Council of the City of Roanoke will hold a
public hearing on Monday, June 13, 1988, at 7:30 p.m., in
the Council Chamber of the Municipal Building in the said
City, on the proposed temporary relocation of the polling
place for Highland No. 2 Precinct from Highland Park
Elementary School to the Alexander Gish House, 641 Walnut
Avenue, S. W., Roanoke, Virginia. This temporary relocation
would be effective for the November 8, 1988, general elec-
tion and any other primary or special elections required
during the 1988-1989 school year only.
All parties in interest and citizens may appear on the
above date and be heard on the question.
GIVEN under my hand this 25th day of May, 1988.
Please publish in full twice, once on
Friday, May 27, 1988, and once on
Friday, June 3, 1988, in the Roanoke
Times and World News, Morning Edition.
Please send publisher's affidavit to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Mary F. Parker, City Clerk
Please bill to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
CITY OF ROANOKE
INTERDEPARTMENTAL COmmUNICATION
DATE:
TO:
FRO~:
RE:
April 5, 1988
Audrey M. Franklin,
Wilburn C. Dibling,
Registrar
Jr., City Attorney
Temporary relocation of polling place for Highland
No. 2 Precinct.
Attached you will find a copy of the ordinance which I
will place on the agenda on May 9, 1988, relating to tempo-
rarily changing the polling place for Highland Precinct No.
2. This ordinance includes an emergency clause and will be
effective on its adoption. The next day, May 10, 1988, I
will mail the attached letter to the Department of Justice
to request their approval of this polling place change.
I previously forwarded to you the public notice which
is required for the public hearing to be held on May 9, 1988.
Please contact me if you require any additional services from
this Office.
WCDJr:ff
Attachments
cc: ~y F. Parker, City Clerk
OFFICE OF THE CITY ATTORNEY
May 10, 1988
CERTIFIED MAIL - RETURN RECEIPT REQUESTED
Assistant Attorney General
Civil Rights Division
Voting Section
P. O. Box 66128
Washington, D. C. 20035-6128
Re: Submission under $5 of the Voting Rights Act -
Request for Expedited Consideration
Dear Sir or Madam:
Pursuant to the requirements of $5 of the Voting Rights Act
of 1965, as amended, I am requesting, on behalf of the Electoral
Board of the City of Roanoke, that your office provide expedited
consideration for and approval of a temporary polling place change
within the City of Roanoke. The requested change, if approved,
will be effective for the November 8, 1988, general election and
for any other primary or special elections required during the
1988-1989 Roanoke City Public School year.
During the 1988-1989 school year, Highland Park Elementary
School, which is the current polling place for Highland Precinct
No. 2, will be under renovation, and, therefore, unavailable as
a polling place. Consequently, the City of Roanoke Electoral
Board has recommended that the conference room in the Roanoke
City School Maintenance Building, 250 Reserve Avenue, within this
City, be approved as an alternate voIing place during the renova-
tion of the school. The proposed temporary site provides ample
space at ground level with on or off street parking available and
will be made accessible for handicapped voters before the November
8, 1988, election. The proposed new site is within 300 yards of
the boundaries of Highland Precinct No. 2.
Assistant Attorney General
Voting Section
May 10, 1988
Page 2
For your information, I am enclosing a letter from Alton B.
Prillaman, Secretary of the Roanoke City Electoral Board, dated
March 31, 1988, to the Mayor and Members of City Council, re-
questing the temporary location of the polling place for the
Highland Precinct No. 2. See Attachment 1. Also attached is a
Notice of Public Hearing wh-l-~h was published once a week for two
consecutive weeks in a newspaper of general circulation within
the City. See Attachment 2. After the public hearing on May 9,
1988, City oL~ncil approved the temporary change in the polling
place for Highland Precinct No. 2 by adoption of the enclosed
ordinance. See Attachment 3. Prior to the November 8, 1988,
general election, the Registrar, as required by State law, will
mail notice to all persons affected by this change in polling
place. I am enclosing for your reference photocopies of $$24.1-
36 and 24.1-39, Code of Virginia (1950), as amended. See Attach-
ment 4.
By the beginning of the 1989-1990 school year, Highland Park
Elementary School should be reopened, and at that time the polling
place for Highland Precinct No. 2 will be returned to the school.
According to the 1980 Census figures, less than five percent of
the registered voters in this precinct are minority persons.
As the City of Roanoke has a significant minority population,
I am providing you with the names of two minority group members
who are familiar with the proposed change and who have been
active in the political process. These individuals are Dr. Noel
C. Taylor, Mayor, 452 Municipal Building, Roanoke, Virginia
24011, 703-981-2444, and the Reverend Charles T. Green, 1731
Hanover Avenue, N. W., 703-981-7255. Mayor Taylor is a member
of the Republican party and Reverend Green is Vice-Chairman of
the Electoral Board and a member of the Democrat party.
The State Code requires that no change in polling place shall
be made within sixty days of an election. Accordingly, it is
requested that expedited consideration of this request be given
pursuant to the Procedures for the Administration of Section 5 of
the Voting Rights Act (28 C.F.R. $51.32).
If you should desire further information with respect to
this matter, please feel free to contact Ms. Audrey M. Franklin,
General Registrar, 109 Municipal North, 215 Church Avenue, S. W.,
Roanoke, Virginia 24011, 703-981-2281.
Assistant Attorney General
Voting Section
May 10, 1988
Page 3
Thank you for your prompt consideration of this matter.
Very truly yours,
WCDJr:ff
Wilburn C. Dibling, Jr.
City Attorney
Enclosures
cc:
The Honorable Noel C. Taylor, Mayor
The Reverend Charles T. Green, Vice-Chairman, Roanoke
City Electoral Board
Alton B. Prillaman, Secretary, Roanoke City Electoral Board
Audrey M. Franklin, General Registrar
EI,ECTORAL BOARD
MELBA C. PIRKEY, Chalrma~ March 31, 1988
CHARLES I. GREEN, Ykce Ct,airman
ALTON B. PRILLAMAN, Secretary
Honorable Noel C. Taylor, Mayor, and
Members of Roanoke City Council
Municipal Building
Roanoke, Virginia 24011
Re: Temporary Relocation of Polling Place in
Highland #2 Precinct {Sec. 10-20 of City Code)
Gentlemen & Mrs. Bowles:
The Electoral Board has been informed by the school administration that Highland
Park School will be closed for renovation during the lg88-89 school year and will
not be available for voting during that time. Section 24.1-36 of the Code of
Virginia states that polling places shall be located in public buildings whenever
practicable. Since no public building is available in the Highland No. 2 precinct
the Electoral Board recommends that the conference room in the Roanoke City School
Maintenance building, 250 Reserve Avenue, be approved as an alternate voting place
during renovation of the school. The conference room is a suitable location with-
in the 300-yd. limitation of the Highland No. 2 boundary {Franklin Road). The
proposed site provides ample space at ground level with on and off street parking
available. The entrance will be made accessible for handicapped voters before
the November 8 election.
The attached copy of a letter from Richard t. Kelley, Executive for Business
Affairs and Clerk of the Board of the Roanoke City Public Schools, authorizes
the use of this school property as a temporary polling place during the 1988-89
school year.
Section 24.1-39 of the Code of Virginia requires that a notice of a proposed re-
location of polling place be published in a newspaper of general circulation once
a week for two consecutive weeks and no such changes can be made within 60 days
next preceding any general election. Since this temporary relocation requires
the approval of the Attorney General, we request that the matter be placed on
the May 9, 1988 agenda for a public hearing and action of Council.
Respectfullys~b~itted,
Roanoke City Electoral Board
cc:~Wilburn C. Dibling, City Attorney
Richard L. Kelley, Executive for Business Affairs & Clerk of the Board
Carroll E. Swain, Director of School Plants
Attachment 1
ELECTORAL BOARD
I'IELBA C. PIRNEY, Chairman
CHARLES I'. GREEN, Vice ChaErman
ALTON B. PRILLAWAN, Secretary
March 16, ]988
Dr. Frank p. Tota
Superintendent of Schools
City of Roanoke
P. O. Box 13145
Roanoke, Virginia 24031
Dear Dr. Tot8:
We have been informed that Highland Park School will be closed for reno-
vation during the school year 88-89 and will not be available for voting
during that time.
The Electoral Board respectfully requests authorization to use the con-
ference room of the Roanoke City School Maintenance Building, 250 Reserve
Avenue, as an alternate location for Highland No. 2 precinct during reno-
vation. One election is scheduled during the 88-89 school year on Novem-
ber 8, 1988, however, an alternate location must be available for any
primary or special election that could be called during that time.
The Rev. Charles Green, Vice Chairman of the Electoral Board, Audrey
Franklin, Registrar, and I met with Mr. Carroll Swain today at the school
maintenance building. We discussed our needs with Mr. Swain and he states
that he sees no problem with the conference room serving as a voting place
during the time of renovation. The Board found it to be an excellent
location to serve our needs.
Any change in a polling place must be presented to City Council and sub-
sequently submitted to the Oepartment of dusttce for approval. Therefore,
your prompt attention to our request will be greatly appreciated.
Thank you.
CC:
Sincerely,
Melba C. Pirkey, Chairman
Roanoke City Electoral Board
Mr. Carroll Swain, Director of School Plants
Mr. Alton 8. Prlllaman, Secretary, Electoral Board
Rev. Charles T. Green, Vice Chairman, Electoral Board
~.--Roanoke,
City Public Schools
Division of Business Affairs
RECEIVED NAR 2 ~ 1988
· P.O. Box 13105, Roanoke, Virginia 24031
March 22, 1988
Mrs. Melba C. Plrkey, Chairman
Roanoke City Electoral Board
City of Roanoke
Roanoke, VA 2q011
Dear Mrs. Pirkey:
The Superintendent has referred your letter of March 16, 1988
to me. After reviewing your request, authorization is granted to the
Electoral Board to use the conference room of the Roanoke City School
Maintenance Building located at 250 Reserve Avenue as an alternate
location for Highland No. 2 precinct during the 1988-89 school year.
Sincerely,
and Clerk of the Board
rg
CC:
Dr. Frank P. Tota, Superintendent
~r~ Carroll E. Swain, Director of School Plants
Alton B. Prlllaman, Secretary, Electoral Board
Rev. Charles T. Green, Vice Chairman, Electoral Board
Excellence In Education
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to S24.1-39 of the Code of Virginia
(1950), as amended, the Council of the City of Roanoke will
hold a public hearing on Monday, May 9, 1988, at 7:30 p.m.,
in the Council Chamber of the Municipal Building in the said
City, on the proposed temporary relocation of the polling
place for Highland No. 2 Precinct from Highland Park
Elementary School to the conference room of the Roanoke City
School Maintenance Building, 250 Reserve Avenue,
Roanoke, Virginia. This temporary relocation would be
effective for the November 8, 1988, general election and any
other primary or special elections required during the
1988-1989 school year only.
All parties in interest and citizens may appear on
the above date and be heard on the question.
GIVEN under my hand this day of April, 1988.
Mary
F. Parker,.City Clerk
Attachment 2
§ 24.1-36
CODE OF VIRGINIA
CHAPTER 4.
EL~c'r~oN D~r~c~.
§ 24.1-36
24.1-36. Council~ of citiN to ~ablbh district~
or preciuc~
24.1.37. F.~toblidunent mui elteration of
county election dielm~ta or pre-
24.1.38. Abandonment when leto than thirty
votor~ in digrict, precinct or
polling place.
24.1-39, Chanps not to b~ mado within sixty
days of ~ne~ eicon; noUm
~.1~. EomM~t of p~n~ ~ I~
~ ~ el~io~ w~ ~l
vo~ ~ ~ ~ve ~ choi~ ~
c~.
§ 24.1-36. Councils of citie~ to eetoblbh dbtricte or precinete. -- The
governing body o£a city shall establish as many election di~trlcts or precincis
as it may deem necessary and a polling place for each district or precinct in
such district or precinct or within 300 yards of the boundary thereof. Such
polling place~ shall be located in public buildinge whenever practicable. Such
district~ or prednct3 shall be established so that there shall be not less than
500 nor more than 5,000 qualified voters per district or precinct as of the time
such dJstricte or pr~incte ace established and shall be cempo~d as nearly so
practicable of contiguous and compact ainu having clearly defined and
clearly observable boundarias. In cities wharain council members are elected
from asparate distriet~ or wards, eicon distric~ or prscinctz shall be wholly
centeined within Ouch separate districts or ward~. The council shall prescribe
and cam to be published the boundaries of the districts or precincts. It may
alter the boundaries of such election district or precinct, and rearrange,
increase, or diminish the number thereof, and change the polling places or
establish others therefor, not to exceed, however, one polling place for each
election district or precinct. No such change in any election district or precinct
shall be made within sLxty days next precedin~ any general election, nor until
notice has been published in a newspaper having general circulation in such
election district or precinct once a weekTor two successive weeks. Notice of
Ouch change shall be mniled to all reg.isMred voters whose election district or
precinct is changed at least fifteen days before the next general, primary or
special election. In cities with wards or boroughs, election districts or
precincts may be established to coincide with, or be distinct from, such wards
or borongha.
In the event that any precinct contain a number of qualified voters in excess
of 5,000, the city shall within 6 months proceed to alter or rearrange the
precinct boundaries in order that such precinct shall no longer contain in
excess of 5,000 qualified voters. The mere failure to comply with the
requirement of thio paragraph shall not invalidate any election. (Code 1950,
§ 24-45; 1954, c. 375; 1956, c. 378; 1962, c. 185; 1970, c. 462; 1971, Ex. Sen., c.
119; 1976, c. 616; 1977, c. 30; 1978, c. 778; 1980, c. 639.)
the legislative intent to imm an imperative
duty on the council. The word "may" is u~l to
sive the council diocretion only in the mtnner
and detoil~ of Ntoblbhin~ a district or di~
trlcto. Andrews v. Shepherd, 201 Va. 412, Ill
S.E.2d 279 (1959).
370
Attachment 4
§ 24.1-37 ELECTIONS § 24.1-40
4 24.1-37. Establishment and alteration of county election districts or
precincts. -- The governing body of a county shall establish for each district,
or for the cou. n.. ty at large if there be no districts, as many election districts or
preCi, nc,ts.as It ,rna~. ~.e~m necess.ary and a.polling place for each district or
~recmc~c An ,sucn,.mscnc, t or precm.ct o.r within 300 yards of the boundary
ihereeL OUCh p?n.mg ~)taces shall be located in public buildings whenever
practicable. Such districts or precincts shall bo established so that there shall
De not less than 100 nor more than 5,000 qualified voters per district or
precinct as of the time such districts or precincts are established and shall be
comp?es~, ~as nearly,as,practicable of contiguous and compact areas having
clearty aennea ana czearly observable boundaries. In counties wherein
m, em..bers,.o.f .th, e board .of supervisors are elected from separate districts,
erection ms~rlc~s or precincts shall be wholly contained within such separate
districts. The governinl~ body shall prescribe and cause to be published the
boundaries of the districts or precincts. It may alter the boundaries of such
election district or precinct, and rearrange, increase, or diminish the number
thereof, and change the polling places or establish others therefor, not to
ex,c~.,, however, one polling, placo for .each election district or precinct.
in me event that any precinct contain a number of qualified-voters in excess
0[5,000, the gave .r~,mg bo~. y .o,f the ,co .unty. shall within 6 .months proceed to
az~er or rea .rTan. ge me precAnc~ ~ounaanes m or,er that sucAorecinct shall no
- lo.n.~e.r, contai .nm exc. e~ of 5,000 qualified voters. The mere f'allure to comply
mm me re~Lmremen~ of this paragraph shall not invalidate any election.
The .eloct~.on districts or precincts in any county shall not be divided or
crs.a ,t~d ~ th.at re.sultin~ election..districts or precincts have less than 750
reg~smrea vomrs morner to avoAd the requirements of the use of voting
machines set forth in 4 24.1-203. (Cede 1950, 4 24-46; 1962, c. 536; 1970, c.
462; 1971, Ex. Seas., c. 119; 1976, c. 616; 1978, c. 778; 1980, c. 639.)
4 24.1-38. Abandonment when less than thirty voters in district,
precinct or polling place. -- If in any district, precinct, or polling place
the.re~ be n.o,t more th.an thirty ~ualified voters es shown hythe books of the
rea~s~rar, ~ne govenung ~ody of the county or city may abolish the district,
prec!nct or ~lIing place and shall proceed pursuant to 4 24.1,36 or 4 24.1-37
to altar ana rearrange precincts in oFder that the qualified voters of the
abolished precinct be placed in a new precinct. (Code 1950, 44 24-47, 24-48;
1970, c. 462; 1971, Ex. Sen., c. 119.)
.4 ..24.1-39..C. hangea .no.t to ,bp. m, ade within sixty darts of general
eAecuon; nouce reqmrea. -- ~o cflange as provided for m 4 24.1-36 or
§ 24.1-37 shall be made within sixty days next preceding any general election
nor until notice has been published in a newspaper having general circulation
in such election district or precinct once a week for two successive weeks.
,N. ot~c.e of such change shall bo mailed to ~11 registered voters whose election
dist~ct, or precinct i.s changed, at least fil~/een days prior to the next general,
special or primary election. (Cede 1950, 44 24-49 through 24-51; 1970, c. 462;
1971, Ex. Sese., c. 119.)
4 24.1-40. Establishment of precinct with less than minimum numb,,.-
of voters; conduct of elections where all voters do not have s~e cho~ce
of. candidates. -- A precinct may be established with fewer than the
minimum number of registered voters required by this chapter if a larger
precinct cannot be established in which all persons are voting at any general
,election for the same candidates for the governing body of the county or city,
~ouee of Delegates and State Senate. The governing body may select a polling
371
Office of the City Clerk
June 15, 1988
File #236-200
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 29149, approving the pro-
posed Fiscal Year 1988-89 Budget for the Community Development
Block Grant Program~ and the Statement of Community Development
Objectives and Projected Use of Funds; authorizing you to e.gecute
the Statement of Community Development Objectives and Projected
Use of Funds for submission to the United States Department of
Housing and Urban Development (HUD); and authorizing you to exe-
cute the requisite Grant Agreement with HUD, which Resolution was
adopted by the Council of the City of ~oanoke at a regular
meeting held on Monday, June 13, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
WilSurn C. Dibling~ Jr., City Attorney
Wiltiam F. Clark, Director of Public WorkJ
Mr. Brian J. Wishneff, Chief of Economic Development
Mr. John R. Martles~ Chief of Community Planning
Mr. Ronald H. Mitter~ Building Commissioner/Zoning
Administrator
Mr. James D. Ritchie, Director of Human Resources
Ms. Marie T. Pontius, Grants Monitoring Administrator
Roor'n456 Municll:~lBuildtng 215C~urchA'.,~ue, S.W. Roano~e,'~rg~nia24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 13th day of June, 1988.
No. 29149.
A RESOLUTION approving the proposed Fiscal Year 1988-1989 Budget
for the Community Development Block Grant Program, and the Statement
of Community Development Objectives and Projected Use of Funds; autho-
rizing the City Manager to execute the Statement of Community Develop-
ment Objectives and Projected Use of Funds for submission to the United
States Department of Housing and Urban Development (HUD); and authoriz-
ing the City Manager to execute the requisite Grant Agreement with
HUD.
WHEREAS, by report dated June 13, 1988, the City Manager has
transmitted to the Council for its review and consideration the pro-
posed Fiscal Year 1988-1989 Budget for the Community Development Block
Grant Program and the Statement of Community Development Objectives
and Projected Use of Funds, and this Council is desirous of approving
these documents and authorizing the City Manager to execute them for
submittal to the United States Department of Housing and Urban Develop-
ment; and
WHEREAS, Council was briefed on this matter on June 6, 1988, and
conducted a public hearing on it on June 13, 1988, and citizen input
was received earlier during hearings on January 21, 1988, and March 10,
1988.
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. Council approves the Proposed Fiscal Year 1988-1989 Budget
for the Community Development Block Grant Program, and the Statement
of Community Development Objectives and Projected Use of Funds sub-
mitted with the City Manager's report of June 13, 1988.
2. The City Manager is authorized to execute the Statement of
Community Development Objectives and Projected Use of Funds for sub-
mission to the United States Department of Housing and Urban Develop-
ment (HUD).
3. The City Manager is authorized to execute the requisite Grant
Agreement with HUD and any and all understandings and assurances
relating thereto, for and on behalf of the City.
ATTEST:
City Clerk.
i~ ? '~oanoke, Virginia
(.'iT¥ ~?~c~lne ~3, 1988
Honorable Mayor and Members of City Counc~
Roanoke, Virginia
Dear Members of Council:
Subject:
Request Authorization for City Manager to Submit FY
1988-89 Community Development Block Grant (CDBG)
Statement of Objectives to HUD for its review and
approval.
I. Background:
ae
City Council was briefed June 6, 1988 on recommended
CDBG program including $1,486,000 new funds from U.S.
Department of Housing and Urban Development (HUD).
Citizen input has been received and considered on three
occasions: January 21, 1988, March 10, 1988 and this
evening, June 13, 1988.
C. Current CDBG fiscal year ends June 30, 1988.
II. Issues:
A. Impact o__n community development of city
B. Funding
C. Timing
D. Citizen DarticiDation
III. Alternatives:
Authorize City Manager to submit FY 1988-89 CDBG
Statement of Objectives to HUD for its review and
approval.
Impact on community development in the city would
be positive, continuing programs which Council has
endorsed in the past.
2. Funding is available from sources as listed:
1988-89 CDBG Entitlement
CDBG Program Income
Estimated Funds remaining
6/30/88
Private matching funds
TOTAL BUDGET
$1,486,000
$ 668,083
$ 127,398
$1~400,400
$3,681,881
Timing is important. The CDBG Statement of
Objectives must be submitted as soon as possible to
ensure timely receipt of new entitlement funds.
citizen participation has been positive on three
successive occasions. Citizens' comments,
suggestions and proposals have been considered as
part of the process to develop the City's final
program and budget.
Do not authorize City Manager to submit FY 1988-89 CDBG
Statement of Objectives to HUD for its review and
approval.
Impact on community development in the City could
be negative if programs are delayed or cancelled.
2. Funding would not be an issue.
Timing could be a problem if construction projects,
acquisitions or staff salaries are delayed.
Citizen participation could be negative if concerns
of neighborhood groups and residents are not
addressed.
IV. Recommendation:
It is recommended that City Council adopt the CDBG Statement
of Objectives and budget as recommended by City Manager, and
authorize the City Manager to submit the program to HUD for
final review and approval, and authorize the City Manager to
execute the grant agreement with HUD on behalf of the City.
Upon receipt of program and budget approval from HUD, a
report detailing the necessary budget appropriations by
program and line item, as well as contracts necessary to
carry out the FY 1988-89 program, will be presented to City
Council for adoption.
WRH:mtp
Attachment
cc:
Respectfully submitted,
W. Robert Herbert
City Manager
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Chief of Economic Development
Chief of Community Planning
Building Commissioner
Grants Monitoring Administrator
FY 1988-89 CDBG BUDGET
FACT SHEET
Ce
Projects and funds to benefit low and moderate income
persons.
2.
3
4
5
6
7
8
9
10.
11.
12.
13.
14.
15.
Operation Paintbrush $
Private Rehab Loan Program $
Private Loan Subsidy $
Critical Home Repair $
Home Purchase Loan Program $
Rental Rehab Support $
Section 312 Support $
Coca-Cola 108 Loan Repaymnt $
Deanwood/Shaffers 108 Paymnt $
Deanwood Addition $
Shaffer's Crossing $
Henry Street Support $
Deanwood Support $
Emergency Assistance Fund $
Northwest Community Services $
61,938
142,600
690,000
162,000
435,000
28,653
17,100
530,862
184,955
70,200
163,800
30,600
10,200
33,000
26,762
TO~AL FUNDS TO BENEFIT LOW/~OD INCOME P~ONS = $2,587,670
Total number of houses to be rehabilitated or repaired:
2.
3.
4.
5.
Operation Paintbrush 25
Private Rehab Loan Program 22
Private Loan Subsidy 19'
Critical Home Repair 37
Home Purchase Loan Program 8
TOTAL 111
(*some loan subsidy units are also
included in Private Loan Program units)
Total number of jobs expected to be created by activities in
this budget:
1. Deanwood Addition 20
2. Main Street Coordinator 3
3. Coca Cola UDAG 86
4. Shaffers Crossing 160
TOTAL 269
Total number of substandard buildings to be demolished or
boarded up:
1. Demolished 16
2. Boarded Up 19
TOTAL 35
15
~0
oo o o
oo o o
oo o o
DICAL SOCIAL WORKER
Collie or ~c~, O~m~nt et Fml~ Pt~ile~ n~l
~fly ~actice R~J~ ~lr~ - M~d S~ W~k~.*
~o~on av~lablo ~ a ~ ~la~ ~fimt e~ ~ hvolv-
p~i~t f~pl~l;
wo~ wi~
o~e p~c~ ~,
~SU employs only U.S.
F~ily Medic~ ~SU. ~ox 21, I~A, ~o~ Ci~, T~
37614. Revi~
Notice of Public Hearing
before .the
Roanoke City' Council
The Roanoke City Council will hold a public hearing or
Monday.. June 13, 1988,m 7:30 p.m., or as s~o diesenfter as
the matter may be heard, in the City Council Chamber,
fousth flOOr of the Municipal Building, in o~les to consider
the proposed Fiscal Year 1988-1989 Community Develop-
ment Block Grant budget and Statement of Objective~ to the
United States Department'of Housing and Ut'mm Develop-
ment (HUD) for funding of such budgeL
On June 30, 1988, the City of Ro~oke will'submit to
HUD, the City's statement of commu~i.'ty development ob-
jecti.ves for fiscal ycer July 1, 1988 b~oogh June 30, 1989,
Public meetings were held on January 21, 1988, and Mar~
l 0,1988, to receive citizen input on the ~ objectivee,
These funds will be used to meet the broad national
objectives of benefit to low and moderate income families
and aid in the pl'eventiun or eliminailon of slums or blight
Of the total federal program funds of S3,294,506 for Fiscal
Year 1988-89. $2,587,67.0 or 79%, will be used to benefit
low and modera/e income ~$ or iow and moderate
income neighborhoods.
More detaih of the peopo~ed activiW and bud~. are
available ill the City Clerk's Office, Room 456, lbo Office of
Grants Compliance, Ronn~ 36:2, 215 Citutch Avenue,
Roanoke, phone 981-2141, the Roanoke Redevelopment
and Housing Authority and at all City of Roanoke Public
Given under my hand Ibis 27th day of IV[ay, 1988. Mai.
F. Parker, City Clerk
$cienc Museum H lJs Annual
Membership Dinner Meeging
. The Science Museum's annual n~embership dinner muet.
lng was held May 16. "The key word for the Science
Museum in the past year has been growth", said Chris
hloumes, Executive Director of the museum. "The Science
Muasum's upcomin8 expansion will enable us to l~esent
broader programming and offer additional tempo .n~y ex-
hibit space", added Houmes. '
The following new science museum Board of Trustees
~fo~fi.c~ers~w .e~,, nominated and elected for the 1988-89 year.
o.~pa ~, wdgnt (Deloitte, Haskins & Sells), president;
Donald C. Reid (C&P '~elephone Co.), vice president/
Programs; Thomas $. Crawford, (Ro~moke Electric Steel
Corp.), vice president/Administration; Cranston Williams,
Jr., (Roanoke Times and World News), treasurer; and Rindy
Lionberger (Liq~berger Construction C6.), Secretary.
Awards were presented to several Board of Trustees
members and staff for outstanding contributions to the
· museum.in the past year. Catalyst Awards were given to
Catherine B. Fisher, Secrem~'y of the Board 1987-88; Joseph
B. Wright, Treasurer of the Board 1987-88; and Drew
Foster, volunteer staff member. Susan M. Feinour, vice-
president of the Board *1987-88, received the'President's
A~vard.
The past year, with the emphasis on chaflge, was outlined
for the over 100 mc, tubers that attended the dinner and
meeting that followed. ~usides an outline of the expansion
plans, members heard an oCerv iew of important events of the
past year. The Dinosaurs!! exhibit drew over 40,000 visitors
~e~m.g the several month's it was at the museum, aad the
elopment and introduction of the Discovery Room
proved very successful.
The next big project is the installation of a Chesapeake
Bay touch lank, due to open to the public the weekend of
June 18. Tbe. 8 by 10 foot tank will.be home to a number of
marine animals such as sea urchins, s~trfish, horseshoe
· cml~s, small f'~h and other Bay animals. Changes will be
taking place in the live animal area within the next year.
Other news included the introduction ora full-time
planetarium director. Linda Van Luik will assume her posi.
tion officially July I. A pan-time planetarium assistant has
been hired to assist the director with planetarium program-
ming. Wide angle films and stat shows will be offered
concurrently this summer and there will b~ more plaeetsr-
ium involvement with scout groups and others.
TELEMAIIKETING SALES [
Housing Revitalization:
Hou~ln2~Aut?o.rtty to cover activit~ pativery costs.
· e'nva~® Loan Subl dy -- $690,000 -- ($210,000 CDBG funds Funds to
~ .°rmhe~SmM ~ ,m~ u m subs,dy would be $6.000 wi h speCial exceptions Up o $8 000
wi# nS; oHv iodm~ ~ ~ ~l~- ~h-~.- .I * .~'O.aN P .F~gl~ m ,~3S.000 I$135,000 CDaG funds)-
9. Rental Rehabilitation ere~,~m Juppe~l COSta -- $28,653 -- ~
10, Section 312 program Jupfm~ coJta -- $17,1(~ -- These funds
Economic Development:
1. Coca. Cola 10~ loan Re~syment --$530.862 -- These funds will pay
t~e fourth of ten annual repayments to HUD of ~e $3,015,000 borrowed by the
~P eavY et iho~ ~ 1sect 1( ~ no(~ ~f~eS~ annual r~_payrnerlt~ to HUD of the $922.300 borrov~ for
3. Desnwoed Additl~ -- $70,200 -- Funds to provide for acquis~o~ of a
NOTICE TO THE PUBLIC
CITY OF ROANOKE
1988-1989 COMMUNITY DEVELOPMENT PROG!:M M
PUBLIC HEARING
ESTIMATED 1988.1989 SOURCE OF FUNDS
PROPOSED STATEMENT OF OBJECTIVES
PROPOSED USE OF FUNDS 1988-1989 CDBG PROGRAM YEAR
5.rt~ff~'l ~g~e~ing -- S 1 ~,8~ -- Funds for continuing a~u~sit,on and
Public ~ices:
trans~o~ to ~ial ~i~ ass*stan~.
AdminJl~afi~ A ~ning:
.._.~ ~ ~ ~ -- ~,4~ -- ~,~ COeG funds) The
.ui,~;~:. ~7~;~D~a~t.~O~j~es ~ availa.e ,~ ~.. review in ~ C~ Cerk's
~ ~sing Au~ori~, Salem T~mpike. Parse' ;~Jl~;~n~ ~{~ '[~?~"' aOd ~" main o~.s of ~* Roanoke Redevelopment
NOTICE TO'£~ PUBLIC
CITY OF ROANOKE
1988-1989 C~TY DE~uOPN~qT PRO~RAN
P~BLICHEARING
Ail interested groups and individuals are invited to participate
at a public hearing on the 1988-1989 Community Development Block Grant
(CDBG) Program for the City of Roanoke on Monday, June 13, 1988 at 7:30
p.m. in City Council Chambers, fourth floor of the Municipal Building.
The CDBG public hearing is being held in order to obtain citizens'
views and comments on the Proposed Statement of Objectives and Proposed
Use of Funds delineated below.
Funds available through Title I of the Housing and Community
Development Act of 1974, as amended, are estimated to be as follows:
ESTINA'£~u 1988-1989 SOURCE OF FUNDS
CDBG Entitlement Grant
Program Income
Carry-Over grant funds
Private Funds (anticipated)
TOTAL
$1,486,000
$ 668,083
$ 127,398
$1t400~400
$3,681,881
CDBG funds are made available for the planning and execution of
eligible projects and activities where the majority of the funds
benefit low and moderate income persons. Projects may also aid in the
prevention or elimination of slums and blight, or respond to community
development needs having a particular urgency.
PROPOSED STAT~D~ENTOF OBJECTIVES
The City of Roanoke proposes to fund projects
that meet objectives in four areas:
1. Housing
2. Economic Development
3. Public Services
4. Administration & Planning
TOTAL
2,220,630
990,617
72,762
397,872
3,681,881
PROPOSED USE OF FUNDS 1988-1989 CDBGPROGBAMYP~R
Housing Revitalization:
1. Operation Paintbrush - $61,938 Paint the exteriors of houses
of low and moderate income families in Belmont, Gainsboro, Gilmer,
Harrison, Hurt Park, Loudon, Melrose, Mountain View and Old Southwest
neighborhoods.
2. Private F~hab Loan Program - $713,000 - ($113,000 CDBG funds)
Funds for a loan loss reserve to leverage mortgage revenue bonds for a
rehab loan pool for homeowners in the 11 rehabilitation and
conservation areas regardless of income, and low and moderate income
families throughout the City. Budgeted amount includes $73,000 for the
Roanoke Redevelopment and Housing Authority to cover activity delivery
costs.
3. Private Loan Subsidy - $690,000 - ($210,000 CDBG funds) Funds
to subsidize rehab loans to low and moderate income families in the 11
rehabilitation and conservation areas. Budgeted amount includes $50,000
for the Roanoke Redevelopment and Housing Authority to cover activity
delivery costs.
4. Critical Home Repair - $162,000 - Grants and no-interest loans
to iow and moderate income homeowners city wide for critically needed
repairs to their homes. Maximum subsidy would be $6,000 with special
exceptions up to $8,000 per home. Budgeted amount includes $27,000 for
the Roanoke Redevelopment and Housing Authority to cover activity
delivery costs.
5. Demolition/Securement - $28,000 - Funds for demolition and
boarding up vacant and hazardous buildings in the conservation and
rehabilitation areas.
6. Code Enforcement - $57,939 - Provides salaries and support
costs for two building inspectors to enforce the Building Maintenance
Code in all conservation and rehabilitation areas.
7. Vacant Lot H~mesteading - $27,000 Grants to families or
developers to purchase lots on condition they maintain them for three
years or build homes on them for low or moderate income families.
8. H~me Purchase Loan Program - $435,000 ($135,000 CDBG funds)
will provide low interest loans for low income families, in
conservation and rehabilitation areas, to purchase homes they will
rehabilitate with funds from other sources. Budgeted amount includes
$45,000 for the Roanoke Redevelopment and Housing Authority to cover
activity delivery costs.
9. Rental Rehabilitation program support costs - $28,653 - These
funds provide salary costs of inspectors and other direct costs of the
Roanoke Redevelopment and Housing Authority to support the Rental
Rehabilitation Program.
10. Section 312 program support costs - $17,100 - These funds
provide salary costs of inspectors and other direct costs of the
Roanoke Redevelopment and Housing Authority to support the Section 312
rehabilitation loan program.
Economic Develol~aent:
1. Coca-Cola 108 Loan ~payment - $530,862 - These funds will pay
the fourth of ten annual repayments to HUD of the $3,015,000 borrowed
by the City for the Coca-Cola UDAG. Budgeted amount includes $862 for
the Roanoke Redevelopment and Housing Authority to cover activity
delivery costs.
2. Deanwood/shaffer's 108 Pa1~ment - $184,955 - These funds will
pay the second of six annual repayments to HUD of the $922,300 borrowed
for development of the Deanwood Expansion area and Shaffer's Crossing
Industrial area.
3. Deanwood Addition - $70,200 - Funds to provide for acquisition
of a ten-parcel tract fronting on Orange Avenue on the east side of the
entrance to Deanwood Industrial Park, and minor site work to enhance
2
its marketability. Budgeted amount includes $10,200 for the Roanoke
Redevelopment and Housing Authority to cover activity delivery costs.
4. Deanwood Support Costs - $10,200 - to cover costs of the
Roanoke Redevelopment and Housing Authority in the management and
disposition of property remaining in the Deanwood Redevelopment Area.
5. Shaffer's Crossing - $163,800 - Funds for continuing
acquisition and development of Phase I of the designated Shaffer's
Crossing Redevelopment Area. Budgeted amount includes $23,800 for the
Roanoke Redevelopment and Housing Authority to cover activity delivery
costs.
6. Henry Street program support costs $30,600 - Funds for the
Roanoke Redevelopment and Housing Authority for property management
costs, and property disposition and retention arrangements for the
Henry Street project.
Public Services:
1. Mini-Grants - $13,000 A matching grant program by the Roanoke
Neighborhood Partnership to provide financial assistance to qualified
neighborhood organizations undertaking neighborhood improvement
projects.
2. Emergency Assistance Fund - $33,000 to provide immediate
assistance to low income city residents to avert potential disasters
resulting in the disruption of their homes and families. Assistance
will cover a wide range of social service emergencies.
3. Northwest C~.unity Services - $26,762 - A program to serve the
residents of the near northwest community by coordinating cultural and
social activities for the elderly and youth; and providing a variety of
services from transportation to social service assistance.
Administration & Planning:
1. Housing Marketing - $12,000 - Preparation of materials and
activities to promote neighborhood revitalization generally and housing
rehabilitation particularly.
2. Roanoke Neighborhood Partnership - $106,592 - Provides
operating costs for three staff members to assist 21 member
neighborhood organizations and three business associations
3. Roanoke Redevelopment and Housing Authority General
Administration - $82,300 - Funds for supervisory and general
administration salaries and benefits for RRHA personnel directly
related to the administration and delivery of CDBG projects.
4. City CDBG ~dm~nistration - $96,516 - Provides operating costs
for three member city Office of Grants Compliance, for monitoring and
general administration of the CDBG program.
5. City HousingDevelopment Adm~nistration - $24,104 - Provides
salaries, fringes and related expenses for administration of the city
Housing Development Office.
6. Gainsboro Adm~nistration - $18,960 - Provides partial
administrative costs for two member staff for Gainsboro neighborhood.
7. Neighborhood Plans - $20,000 - Provides partial costs for three
neighborhood plans in support of the Roanoke Vision comprehensive plan.
8. Neighborhood~arketing - $15,000 - Funds to promote and
publicize the liveability of Roanoke's neighborhoods.
9. ~n Street Coozd~nato~ - $22,400 - ($5,000 CDBG funds) The
continuation of a matching grant to the Williamson Road Area Business
Association for salary and support costs for a main street coordinator
to coordinate events and encourage businesses to locate in the
Williamson Road corridor.
Of the $3,294,506 expected to be available for non-administrative
activities, $2,587,670 or 79% will fund activities to benefit low and
moderate income persons. During the fiscal year, 111 substandard
houses will be improved. Activities funded in this budget will lead to
the eventual creation and retention of 269 jobs, at least 51% of which
will be available to low and moderate income persons. Five families
may potentially be displaced by activities in this budget, but no
businesses are expected to be displaced.
Copies of the 1988-1989 Draft Statement of Objectives are available for
public review in the City Clerk's Office, 4th Floor Municipal Building,
the Office of Grants Compliance Room 362, Municipal Building, all City
libraries, and the main offices of the Roanoke Redevelopment and
Housing Authority, Salem Turnpike. Persons who would like to speak at
the hearing are requested to call the City Clerk's office at 981-2541.
Display ad to run in the Roanoke Times & World News, "Neighbors"
section on Thursday June 2, 1988.
Bill to:
Office of Grants Compliance
Room 362, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
4
DRAFT
Statement of
Community Development Objectives
and
Proposed Use of Funds
Program Year Fourteen
June 1, 1988 - May 31, 1989
City of Roanoke, Virginia
Draft Statement of
Community Development Objectives
Program Year 1988 - 1989
Summary of Estimated Revenue
II. Community Development Objectives
Page
2
3
III.
Projected use of funds as related to
Community Development Objectives
and Location of Activities
IV. Summary of Proposed Activities
13
V. FY 1988-89 CDBG Budget Fact Sheet
14
I. Summary of Estimated Revenue
CDBG Program Year June 1988 - May 1989
A. Entitlement:
$1,486,000
Program Income:
Parking Receipts $192,000
Rehab Loans Payback 50,000
Cooper Industries Lease 13,333
Coca-Cola UDAG Payback 400,000
Market Building Float Loan
(interest) 12,750
Estimated Funds Remaining 6/30/88
Private funds to be leveraged
$ 668,083
$ 127,398
$1,400,400
TOTAL ESTIMA'~'~j3 FUNDS AVAILABLE
(Revenue plus Unexpended Funds)
$3,681,881
2
II.
Community Development Objectives
Program Year 1988- 1989
Upgrade the quality of substandard housing.
Expand Roanoke's employment base.
Support increased neighborhood self-sufficiency in such areas
as crime prevention, citizen involvement and overall visual
enhancement.
Encourage programs that support affordable housing for all
economic groups.
Support development of neighborhood-based multi-purpose human
service centers.
Encourage industrial development on appropriate sites.
Strengthen housing maintenance, building and zoning codes.
Human services should provide for health, welfare, and safety
of all citizens through public and private efforts.
Staff support will be provided by the CDBG program to
administer and monitor all the projects and activities.
III.
Projected Use of Funds as related to
Community Development Objectives
and Location of Activities
At the public meeting on January 20, 1988, citizens raised
significant concerns about their neighborhoods and made
suggestions, both general and specific, of how they want to see
the Community Development Block Grant funds used. Each
of these concerns and suggested projects was proposed by City
staff to a review committee of the City administration. In some
cases, another funding source or program was more appropriate, and
so the proposal was referred to the appropriate department. With
the limited funds available, this review committee recommended
those proposals which had the greatest impact on the concerns
voiced by the citizens of Roanoke.
The City administration has proposed the following projects
and activities to address these concerns and to fulfill the goals
and objectives of the Community Development Program. The
objectives stated below are those developed by citizens in the
Vision Comprehensive Plan process, and reinforced by citizens at
the January 20, 1988 CDBG public meeting. The dollar amounts
given are the total costs for the program, the amounts shown in
parentheses reflect new CDBG funds requested. Differences will be
covered by carry-over funds or other revenue sources.
Upgrade the quality of substandard housing.
a. Operation Paintbrush/Hand~man - $61,938 ($25,000)
The purpose of Operation Paintbrush is to 1) make a strong
visual statement about the viability of the neighborhood by
dramatically improving a selected area through painting the
exterior of homes; 2) encourage neighborhood volunteerism by
involving organizations and corporations in house painting
projects on weekends; 3) improve the quality of life for
neighborhood residents participating in the program; 4)
improve the safety and quality of life for neighborhood
residents by responding quickly to requests for board-up and
securement of abandoned buildings; and 5) improve the safety
and quality of life in neighborhoods by improving the
enforcement of board-up and securement orders.
Funds requested will provide for the hiring of two full-time
painters/handymen, a three member paint crew for the summer,
and materials and supplies to paint 25 homes and board up
nineteen vacant buildings.
This activity directly benefits low and moderate income
families in Belmont, Gainsboro, Gilmer, Harrison, Hurt Park,
Loudon, Melrose, Mountain View and Old Southwest
neighborhoods.
b. Private Rehab Loan Program - $713,000 ($113,000)
The Roanoke Redevelopment and Housing Authority will issue a
$600,000 mortgage revenue bond, probably taxable, to be
bought by local commercial lenders. CDBG funds will be used
to pay legal and other expenses related to issuing the bond,
and to establish a loan loss reserve equal to 5% of the bond.
The interest rate of the bond is expected to be approximately
8.5% - 9%.
Loans will be made for the rehabilitation or
purchase/rehabilitation of owner-occupied houses. Borrowers
in Conservations Areas and Rehabilitation Districts will not
be subject to maximum income limits. Loans for houses
elsewhere in the City will be made only to borrowers with
low-moderate income. Interest rates on the loans are expected
to be 9% - 10%.
Houses on which loans are made may have up to four units, but
one must be occupied by the owner. To qualify under this
program, at least 25% of a purchase/rehab loan must be put
into repairs and renovations. Budgeted amount includes
$73,000 for the Roanoke Redevelopment and Housing Authority
to cover activity delivery costs.
This activity aids in the prevention or elimination of slums
and blight. About 40% of the participants are low and
moderate income families.
c. Private Loan Subsidy - $690,000 ($210,000)
Funds will be used to make loans from other sources more
affordable to low-moderate income homeowners or homebuyers in
Conservation Areas and Rehabilitation Districts. Such loans
may include Private Rehabilitation Loans, VHDA loans, or
conventional loans, but must include significant
rehabilitation work (e.g. 25% or more of the loan/subsidy
combination). The subsidy will be granted as a 1:3 match of
loan funds, thereby reducing the borrower's cost by 25%. The
total of $~40,000 will produce approximately 19 loans matched
with subsidies. Budgeted amount includes $50,000 for the
Roanoke Redevelopment and Housing Authority to cover activity
delivery costs.
This activity directly benefits low and moderate income
families in Conservation Areas and Rehabilitation Districts.
d. Critical Ho~e Repair - $162,000 ($162,000)
Program is intended to help low and very low income
homeowners make critically needed repairs to their homes.
5
Maximum subsidy would be $6,000 with exceptions of up to
$8,000 granted by the Director of Public Works. For very low
income applicants, the subsidy would be in the form of a
grant; for low-moderate income homeowners (50%-80% of median
income), subsidy would be a loan at 0% with payments equal to
10% of the homeowners' adjusted income. The subsidies will be
awarded to the neediest applicants whose situations can be
stabilized by the allowed repairs. Previous recipients of
help under this program will not be eligible again, except in
exceptional circumstances as determined by RRHA's
Neighborhood Development Director.
This program will also include $50,000 set aside for the
"Quick Response to Emergencies', option, under which sudden
emergencies will be addressed within 24-72 hours of their
report. Terms of these subsidies, which are likely to be of
smaller amounts than with the main program, will be the same
as described above. Budgeted amount includes $27,000 for the
Roanoke Redevelopment and Housing Authority to cover activity
delivery costs.
This activity directly benefits low and moderate income
families throughout the city.
e. Home Purchase Loan Program - $435,000 ($135,000)
This program is intended to supplement the Section 312 Loan
Program, which provides rehab loans at 3% interest over 20
years to low-moderate income homeowners. For low-income
families who wish to buy a house to repair, finding financing
to buy the house can be an effective block. This program
would provide financing to buy the house, parallel to and in
conjunction with Section 312 financing. The RRHA would
process the loans concurrently. The interest rate of the
purchase loan would match the 312 loan's 3% rate, but the
term may be flexible (10-20 years).
Strategically located houses, probably vacant, would be
identified by the City and RRHA. Agreement would be reached
with the house's owner to sell the house for a set sum if a
buyer is fgund. The RRHA would market the house under the
program combination. A qualifying buyer would be selected,
would buy the house from the owner using the program, and
renovate it using Section 312 funds. The CDBG funds would
finance acquisition of 7-8 houses at $12,000 each. Budgeted
amount includes $45,000 for the Roanoke Redevelopment and
Housing Authority to cover activity delivery costs.
This activity directly benefits low and moderate income
families in Conservation Areas and Rehabilitation Districts.
6
f. Rental Rehab Support - $28,653 ($28,653)
Funds to provide for the direct delivery costs of the HUD
Rental Rehabilitation program. Separate entitlement provides
grant funds to subsidize the rehabilitation of rental
properties in the city's conservation and rehabilitation
areas. These CDBG funds will provide the Roanoke
Redevelopment and Housing Authority (RRHA} inspectors,
salaries and related costs.
g. Section 312 Support - $17,100 ($17,100)
Funds to provide for the direct delivery costs of t~e HUD
Section 312 rehabilitation loan program. A separate
allocation from HUD provides 3% loan funds for the
rehabilitation of residential and commercial buildings.
These CDBG funds will provide RRHA inspectors' salaries and
related costs.
Expand Roanoke's employment ~ase.
a. Deanwood Addition - $70,200 ($70,700)
These funds will provide for acquisition of a ten-parcel
tract less than one acre in size fronting on Orange Avenue on
the east side of the entrance to Deanwood Industrial Park and
minor site work to enhance its marketability. Based on
experience in the Deanwood Business Park, 20 jobs are
expected to be created by the project. At least 11 of them
will be available to low and moderate income persons.
Therefore this activity will directly benefit low and
moderate income persons. Budgeted amount includes $10,200
for the Roanoke Redevelopment and Housing Authority to cover
activity delivery costs.
b. Deanwood Support Costs - $10,200 ($10,200)
These funds cover costs of the Roanoke Redevelopment and
Housing Authority for the management and disposition of
property re~aining in the Deanwood Redevelopment Area.
This activity addresses the elimination of slums and blight.
c. Henry Street Program Support - $30,600 ($30,600)
Funds for the Roanoke Redevelopment and Housing Authority for
property management costs, and property disposition and
retention arrangements for the Henry Street project·
7
Support increased neighborhood self-sufficiency in such areas
as cr~me prevention, citizen involvement, planning and
overall visual enhancement.
a. Roanoke Neighborhood Partnership $106,592 ($79,592)
This budget provides operating costs for the 8 year old
partnership of neighborhood organizations, private
businesses, non-profit organizations and local government.
The Partnership assists neighborhood and business
organizations plan and carry out neighborhood
development/improvement projects. These projects fall into
the general categories of community appearance and urban
design, organizational development, housing, parks planning,
neighborhood facilities, crime prevention and communications.
Three staff members work with the 23 member steering
committee to assist 21 member neighborhood organizations,
three business associations and new organizations in their
formation steps.
This is a planning and administrative activity.
b. Neighborhood Marketing Program - $15,000 ($15,000)
The purpose of this program is to promote and publicize the
liveability of Roanoke's neighborhoods by 1) developing and
producing a quarterly newsletter highlighting neighborhood
achievements, 2) developing a promotional Partnership booth
to be used at City festivals, 3) organizing four events to
highlight neighborhoods, 4) developing a marketing plan for
promoting City living - proposed audience: the Roanoke Valley
Board of Realtors, Convention Bureau, 5) developing a
neighborhood marketing str=~egy to promote specific
neighborhoods and housing opportunities, 6) providing
information to the local and state media about Roanoke
neighborhoods, 7) cooperating with the Special Events
Committee and the Roanoke Valley Convention Bureau to
schedule and sponsor events targeted to visitors and
residents in the surrounding jurisdictions.
This is a p%anning and administrative activity.
c. Mini-Grant program - $13,000 ($10,000)
The Roanoke Neighborhood Partnership has a matching grant
progr.am to provide financial assistance to qualified
neighborhood organizations undertaking neighborhood
improvement projects. Grants are provided on a 4 to 1 match
with grants up to $1,800. Projects have ranged from
beautification to maintenance of community centers and
publishing neighborhood newsletters. The
minigrant is an important part of the Partnership development
process of encouraging neighborhood self-reliance.
8
Benefit is determined at time of application from member
neighborhoods.
d. Neighborhood Plans - $20,000 ($20,000)
The City's Comprehensive Plan, Roanoke Vision, established
the need for conducting detailed neighborhood plans to define
planning issues and target city/neighborhood actions to
resolve problems and provide needed community services. For
each neighborhood, a plan in the form of a printed document
would be developed that discussed existing neighborhood
conditions (Housing, Utilities, Economic Development, Parks
and Recreation, Transportation, Historic/Cultural Resources,
Human Services and Public Safety, and Environment Quality),
established goals, guidelines and policies for the
neighborhood and identified specific action strategies for
implementation of the recommendations. It is envisioned that
three neighborhood plans would be completed in a calendar
year.
This is a planning and administrative activity.
e. Main Street Coordinator - $22,400 ($5,000)
As a continuation of a project begun fiscal year 1987-88, the
Williamson Road Area Business Association (WRABA) has
retained a Main Street Coordinator to promote the Williamson
Road corridor to both local and area businesses. The Main
Street Coordinator will recruit new business memberships,
develop an advertising program, coordinate events and
encourage businesses to locate in the corridor. This is a
matching grant with WRABA providing 75% of the salary and
100% of the office support. Three jobs for low and moderate
income persons will be created as a result of this project.
This activity affects the area of Williamson Road from just
north of Hershberger Road to Orange Avenue. This is a
planning and administrative activity.
f. Gainsboro PAC and ~ A~m~nistration - $18,960 ($ 0)
These funds'will provide partial support for two staff
persons in the Gainsboro neighborhood. This staff will work
toward neighborhood self-sufficiency in such areas as crime
prevention, citizen involvement, planning and overall visual
enhancement. Carry-over funds remaining from previous years'
will be used. No new CDBG funds or program income will be
required.
This is a planning and administrative activity.
Enuour&ge programs that support affordable housing for
economic groups.
a. Vacant Lot Homesteading - $27,000 ($12,000)
Neglected vacant lots will be'bought by 1) responsible nearby
property owners or residents on condition they maintain the
lots for three years (program will pay costs of lots and
their transfer); 2) parties wishing to build or move houses
to the lots (program will reimburse up to $2,500 of costs of
purchase and transfer, upon occupancy by low-moderate income
persons).
This activity will be limited to Conservation Areas and
Rehabilitation Districts, and aids in the prevention and
elimination of slums and blight.
b. Housing Marketing - $12,000 ($12,000)
Preparation of materials and activities to promote
neighborhood revitalization generally and housing
rehabilitation particularly. This would include activities
such as legal-type notices, signs to place in front of rehab
projects, printing of brochures, etc. The principal cost of
the activity will be production of two editions of the Vacant
House Catalog, which has proved to be very popular,
successful and cost-effective in the sale, repair and
reoccupancy of vacant houses in the City. Typically, about
one-third of the houses in each edition of the Catalog are
sold, repaired, and reoccupied, Each edition of the Catalog
costs approximately $5,000 to publish. The remaining funds
would allow publicity and information generally.
This is a planning and administrative activity.
Supl~.rt development of neighborhood-based multi-purpose human
service centers.
a. Northwest Co~mity Services - $26,762 ($26,762)
The NorthweSt Community Service Program is designed to
improve the quality of life for the residents of the
Northwest Community by 1) coordinating cultural and social
activities for the elderly and youth, 2) providing
transportation to the elderly and handicapped, 3)
coordinating assistance from local and state social service
agencies and non-profit organizations, 4) assisting the
neighborhood leaders to carry out their activities and
functions for the overall improvement of the community.
This activity primarily benefits low and moderate income
persons in the three neighborhoods of Gainsboro, Harrison and
Gilmer.
10
Encourage industrial development on appropriate sites.
a. Coca-Cola 108 Loan Repayment - $530,862 ($530,862)
These funds will pay the fourth of ten annual repayments to
HUD of the $3,015,000 borrowed by the City for acquisition,
relocation and site preparation for the Coca-Cola UDAG. Of
this amount, $400,000 is provided by Coca-Cola's annual
repayment of the UDAG loan funds. Budgeted amount includes
$862 for the Roanoke Redevelopment and Housing Authority to
cover activity delivery costs.
b. Deanwood/Shaffers 108 Repala~ent - $184,955 ($184,955)
These funds will pay the second of six annual repayments to
HUD of the $922,300 borrowed from HUD under Section 108 loan
guarantee provisions for acquisition and relocation in the
Deanwood Expansion area and Shaffer's Crossing Industrial
area.
c. Shaffers' Crossing Industrial Park - $163,800 ($163,800)
Acquisition and development of Phase I of the designated
Shaffer's Crossing Redevelopment Area. Phase I is comprised
of approximately 8 acres and contains 16 parcels. Funds
requested will continue acquisition of the remaining parcels
after 108 loan funds have been exhausted. Located west of
24th Street N.W., south of Shenandoah Avenue, east of 30th
Street, N.W. and north of Baker Avenue. This activity is
expected to ultimately result in the creation of 380 jobs,
304 of which will be available to low and moderate income
persons. Budgeted amount includes $23,800 for the Roanoke
Redevelopment and Housing Authority to cover activity
delivery costs.
Strengthen housing maintenance, building and zoning codes.
a. Demolition/Securement - $28,000 ($15,000)
Condemned buildings must be secured or demolished if not
repaired. If the owners do not comply with orders to resolve
the violations, they are summonsed to appear in court, where
typioally the judge will order them to comply with the
condemnation order. However, the owners of many condemned
buildings either cannot effectively be summonsed, living out
of town or out of the state, or have no means to pay for the
necessary repairs or demolition. In such cases, it falls to
the City to arrange for the houses to be boarded up or razed,
with the cost becoming a lien on the property. Such a lien
can be pursued through legal channels, including having the
property sold to satisfy the lien. This approach usually is
11
too cumbersome legally to make such action a high priority.
To the extent liens are eventually paid, whether voluntarily,
at sale of the property, on order of the court, or otherwise,
such payments become program income to the CDBG accounts.
This activity aids in the prevention and elimination of slums
and blight in Conservation Areas and Rehabilitation
Districts.
b. Code Enforcement - $57,939 ($41,439)
Two building inspectors will enforce the Building Maintenance
Code in all areas of the City. Condemned houses will be
ordered repaired, secured or demolished. Inspectors will
monitor compliance, including preparing for action through
the court system. Efforts will be made to deal with occupied
substandard buildings, but if this results in involuntary
displacement of residents, relocation assistance will be
required.
This activity aids in the prevention and elimination of slums
and blight city-wide.
Human services should provide for health, welfare, and safety
of all citizens through public and private efforts.
a. Emergency Assistance Ftmd - $33,000 ($33,000)
The purpose of the Emergency Assistance Fund is to provide
immediate assistance to iow income City residents to avert
potential disasters resulting in the disruption of their
homes and families. The program provides a safety net to
insure that all iow-income residents receive assistance to
prevent emergencies such as eviction, utility cutoffs, etc.
Often individuals/ families cannot receive aid from federal
and state programs or community resources due to eligibility
policies such as prospective budget requirements or special
conditions. The population served is at risk of losing their
housing and family stability. Social service staff is
available 24 hours a day to provide assistance with utility
payments, food, rent, and other emergency situations. Case
workers assess the needs of the client. If no other
resources are available, funds from this program may be used
immediately to prevent further complications in the family.
The program has operated for 20 years utilizing local
discr.etionary funds. An average of 500 clients have been
assisted each year. CDBG funding will allow a substantial
increase in this figure. It has become apparent that in the
last two years the needs exceeded the resources. During
fiscal year 1987-88, $20,000 in city funds was budgeted for
the emergency assistance fund. As of January 1, 1988, only
$2,200 remained unobligated. It is anticipated that an
additional 600 iow-income families can be assisted by this
project.
12
This activity directly benefits low and moderate income
persons throughout the city.
Staff support will be providedby the CDBGprogram to
administer and monitor all the projects and activities.
a. City CDBG Administration - $96,516 ($96,516)
This activity provides coordination, monitoring and support
for the overall CDBG program. Included in this function are
planning and capacity building activities as well as program
monitoring and administration. In addition to personnel
costs for two CDBG-funded positions and one city-funded
position, funds are included for material support, telephone,
travel and printing.
This is an administrative activity.
b. Housing Development ~%ministration - $24,104 ($24,104)
Salaries, fringes and related expenses for administration of
the Housing Development Office, including salary and fringes
for Housing Development Technician. Also includes support
expenses of Housing Development Coordinator.
This is an administrative activity.
c. P~gHA General Administration - $82,300 ($82,300)
These funds provide for supervisory and general
administration salaries and benefits for RRHA personnel
directly related to the administration and delivery of CDBG
projects. In addition, this amount covers such associated
costs as materials, travel, legal costs, audit, printing,
telephone and the like.
This is an administrative activity.
13
FY 1988-89 CDBG BUDGET
FACT SHEET
Be
Ce
Projects and funds to benefit, low and moderate income
persons.
1. Operation Paintbrush $
2. Private Rehab Loan Program $
3. Private Loan Subsidy $
4. Critical Home Repair $
5. Home Purchase Loan Program $
6. Rental Rehab Support $
7. Section 312 Support $
8. Coca-Cola 108 Loan Repaymnt $
9. Deanwood/Shaffers 108 Paymnt $
10. Deanwood Addition $
11. Shaffer's Crossing $
12. Henry Street Support $
13. Deanwood Support $
14. Emergency Assistance Fund $
15. Northwest Community Services $
61,938
142,600
690,000
162,000
435,000
28,653
17,100
530,862
184,955
70,200
163,800
30,600
10,200
33,000
26,762
TOTAL FUNDS TO BENEFIT LOW/MOD INCOME PERSONS = $2,587,670
Total number of houses to be rehabilitated (to greater or
lesser extent):
2.
3.
4.
5.
Operation Paintbrush 25
Private Rehab Loan Program 22
Private Loan Subsidy 19'
Critical Home Repair 37
Home Purchase Loan Program 8
TOTAL 111
(*some loan subsidy units are also
included in Private Loan Program units)
Total number of jobs to be created by activities in this
budget:
1. Deanwood Addition 20
2. Main Street Coordinator 3
3. Coca Cola UDAG 86
4. Shaffers Crossing 160
TOTAL 269
Total number of substandard buildings to be demolished or
boarded up:
1. Demolished 16
2. Boarded Up 19
TOTAL 35
15
E. Total number of families or businesses to be displaced as a
result of activities in this budget.
Shaffers Crossing - potentially 5 families
Deanwood - 0
Fe
Total number of neighborhood organizations to be served.
Through Roanoke Neighborhood Partnership - 21
16
CO~,'NITY DEVELOPMF.~ BLOCK
C4~TEE CERTIF ICATIO~S
In accordance with the Housing and Community Development Act of
1974, as amended, and with 24 CFR 570.303 of the Community
Development Block Grant regulations, the grantee certifies that:
(a) It possesses legal authority to make a qrant submission and to
execute a community development and housing program;
Its governing body has duly adopted or passed a- an official
act a resolution, motion or similar action authorizing the
person identified a- the official representative of the grantee
to submit the final statement and all understandings and
assurances contained therein, and directing and authorizing the
person identified as the official representative of the grantee
to act in connection with the submission of the final statement
and to provide such additional information as may be required:
(c) Prior to submission of its final statement to HUD, the grantee
has:
met the citizen participation requirements o~
§570.301(a)(2) and has provided citizens with:
the estimate of the amount of CDBG funds proposed to
be used for activities that will benefit persons of
low and moderate income; and
its plan for minimizing displacement of persons as a
result of aceivities assisted with CDBG funds and to
assist persons actually displaced as a result of such
activities;
prepared its final statement of community development
objectives and projected use of funds in accordance with
§570.301(a)(3) and made the final statement available to
the public;
(d)
It
1.
is following a detailed citizen participation plan which:
'provides for and encourages citizen participation, with
particular emphasis on participation by p-r-on~ of low and
moderate income who are residents of slu~ and blighted
areas and of areas in which funds are propo-ed to be used,
and provides for participation of residents in low and
moderate income neighborhoods as defined by the local
jurisdiction;
02/88
(e)
(f)
(g)
provides citizens with reasonable and timely access to
local meetings, information, and records relating to the
grantee's proposed use of funds, as required by the
regulations of the Secretary, and relating to the actual
use of funds under the Act;
provides for technical assistance to groups representative
of persons of low and moderate income that request such
assistance in developing proposals with the level and type
of assistance to be determined by the grantee;
provides for public hearings to obtain citizen views and
to respond to proposals and questions at all sta~e~ of the
community development program, including at least the
development of needs, the review of proposed activities,
and review of program performance, which hearings shall be
held after adequate notice, at times and locations
convenient to potential or actual beneficiaries, and with
accomodation for the handicapped;
provides for a timely written answer to written complaints
and grievances, within 15 working days where practicable;
and
identifies how the needs of non-English speaking residents
will be met in the case of public hearings where a
significant number of non-English speaking residents can
be reasonably expected to participate;
The grant will be conducted and administered in compliance
with:
Title VI of the Civil Rights Act of 1964 (Public Law 88-
352; 42 U.S.C. §2000d et seq.): and
Title VIII of the Civil Rights Act of 19K8 {Public Law 90-
284; 42 U.S.C. §3601 e__t_s_e~.);
It will affirmatively further fair housing;
It has developed its final statement of projected use of funds
so as to give maximum feasible priority to activities which
benefit low and moderate income families or aid in the
prevention or elimination of slums or blight; (the final
statement of projected use of funds may also include activities
which the grantee certifies are designed to meet other
community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the
health or welfare of the community, and other financial
2 02/88
resources are not aua{lable); except that the aqgreqate use of
CDBG funds received under section 106 of the Act and, if
applicable, under section 108 of the Act, during
the 1986,1987 & 1988 program year(s) (a period specified
by the grantee consisting of one, two, or three consecutive
years), shall principally benefit persons of low and moderate
income in a manner that ensures that not less than 60 percent
of such funds are used for activities that benefit such persons
during such period~
(h)
It has developed a community development plan, for the period
specified in paragra~% (g) above, that identifies community
development and housing needs and specifies both short and
long-term community development objectives that have been
developed in accordance with the primary objective and
requirements of the Act;
(i) It is following a current housing assistance plan which has
been approved by HUD:
(j) It will not attempt to recover any capital costs of public
improvements assisted in whole or in part with funds provided
under section 106 of the Act or with amounts resulting from a
guarantee under section 108 of the Act by assessing any amount
against properties owned and occupied by persons of low and
moderate income, including any fee charged or assessment made
as a condition of obtaining access to such public Improvements,
unl es s:
funds received under section 106 of the Act are used to
pay the proportion of such fee or assessment that relates
to the capital costs of such public improvements that are
financed from revenue sources other than under Title I of
the Act; or
for purposes of assessing any amount against properties
owned and occupied by persons of moderate income, the
grantee certifies to the Secretary that it lacks
sufficient funds received under section 106 of the Act to
comply with the requirements of subparagraph (1) above;
(k) Its notification, inspection, testing and abatement procedures
concerning lead-based paint will comply with §570.608; and
(1) It will comply with the other provisions of the Act and with
other .applicable laws.
3 02/88
OPT IO~IAL C~RTIF ICATIO~
[Submit this form only when one or'more of the activities in the
final statement are designed to meet other community development
needs having a particular urgency as specified in 24 CFR
570.901(b)(3). ]
The grantee hereby certifies that the proiected use of
funds includes one or more specifically identified
activities which are designed to meet other community
development needs having a particular urgency because
existing conditions pose a serious and immediate threat
to the health and welfare of the community and other
financial resources are not available to meet such
needs.
4 ot/ss
Roanoke, Virginia
June 13, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Taylor and Council Members:
Please reserve space on Council's Agenda for an Executive Session
for the purpose of discussing the acquisition of real property for
public purpose in accordance ~ith Section 2.1-344 (a) (2) of the Code
of Virginia.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
Office of the Ci~' Cler~
June 15, 1988
File #15-304
Ms. Carol B. Marchal, Chairman
Youth Services Citizen Board
2320 Mount Vernon Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Marchat:
This is to advise you that David J. Prestipino has qualified as a
member of the Youth Services Citizen Board for a term of three
years ending May 31, 1991.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Ms. l{arion V. Crenshaw, Youth Planner
P, ooc'n 456 'Municipal ~uildlng 215 Church Av~'~ue, S.W. Roanoke, Vtrg~nlo 24011 (703) 981-2541
0-2
Oath or A~ff, rM%°n of Office
~tate ol Vi~'ginia, ~it~l o] Roanoke, ~ .~i~:
I, O. anf g. ~oha~ , do solemnly swear (or ~)
I w~l sup~ the Constitution of the United Sta~s, ~d the Constitution of ~e State of Virginia, and that
I w~l faithfully and impaRially discharge and perform all the duties incumbent u~n me aa
t,~ 51, 1991.
according to the best of my ability.
Subscribed and sworo to before me, this
Office of the Cil,,/Clerk
May 25, 1988
File #15-304
Mr. David J. Prestipino
1901 Blenheim Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Prestipino:
At a regular meeting of the Council of the City of Roanoke held
On Monday, May 23, 1988, you were reelected as a member of the
Youth Services Citizen Board for a term of three years ending
May 31, 1991.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reeIected.
'"~'~ ~'SincereIy' ~
Mary F. Parker, C~.fC
City Clerk
MFP:ra
Ene o
pc:
Ms. Carol B. itarchaI, Chairman, Youth Services
Board, 2320 Mount Vernon Road, S. W., Roanoke,
24015
Ms. Marion V. Crenshaw, Youth PIanner
Citizen
Virginia
Room 456 Municipal Building 215 (33urch Av~w~ue. S.W. Roanoke, Virginia 24011 (703) 98'1-2541
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
[, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of May, 1988, DAVID Jo PRESTIPINO was reelected as
member of the Youth Services Citizen Board for a term of three
years ending May 31, 1991.
Given under my hand and the Seat of the
25th day of May, 1988.
City of Roanoke this
City Clerk
0-2
Oath or Affirmation of Office
8t~t.e ol Virginia. Oi~l oJ Roanol~e,
~ ~. P~O , do solemnly ewe~r (or ~rm) ~t
I,
I w~l sup~rt the Constitution of the United S~tes, ~nd the Constitution of the State of Virginia, snd ~t
I w~l faithh~lly and impa~ially discharge and ~dorm all the duties incumbent upon me
~ ~1, 1991.
according [o the best of my ability. 8o help me God.
Subscribed and 8worn to before me, thi~
Office of If~ City Cle¢~
May 25, 1988
File #15-304
Ms. Carol B. Marchal
2320 Mount Vernon Road, S.
Roanoke, Virginia 24015
Dear Ms. MarchaI:
At a regular meeting of the Council of the City of Roanoke held
on Monday, May 23, 1988, you were reelected as a member of the
Youth Services Citizen Board for a term of three years ending
May 31, 1991.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
pc: Ms. Marion V. Crenshaw, Youth Planner
Room 456 Municipal Building 215 Church Av,~nue, S.W. Roanoke, Virginia 240t I (703) 981-2541
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of May, 1988, CAROL 5. MARCHAL was reelected as a
member of the Youth Services Citizen Board for a term of three
years ending May 31, 1991.
Given under my hand and the Seal of the City of Roanoke this
25th day of May, 1988.
City Clerk
Office of the City C~erk
June 15, 1988
File #15-230
Mr. Timothy L. Jamieson, Chairman
Roanoke Arts Commission
6857 Sugar Rum Ridge Road~ S. W.
Roanoke, Virginia 24018
Dear Mr. Jamieson:
This is to advise you that Ernest ~.
member of the Roanoke Arts Commission
1990.
Johnson has qualified as a
for a term ending June 30,
Sincerely,
Mary F. Parker, ChiC
City Clerk
MFP:ra
pc: Ms. Joyce A. Sink, Secretary, Roanoke Arts Commission
Room 456 Municipal Building 215 (~urch Av~'~ue, S,W. Roanoke. Virginia 2401 t (703) 981-2541
0-2
Oafh Or Affirmation of Office
_,:
8~a~ ot Virginia, Oi~l o] l~oanoke, to
I, ~n~t ~, Jo~t~on
., do solemnly ~wear (or ~)
I wUl sup~rt the Con~tltution of the Unit~ ~tatea, and the Constitution of the State
I w~l faithfully and impa~ialIy discharge and ~rfo~m all the duties incumbent u~n me
a m~b~ of th~ Roa~k¢ ~ Co~n ~o~a t~ ~g J~ ~0, 1990.
Office of the City Cien~
May 25, 1988
File #15-230
Mr. Ernest M. Johnson
7229 Mount Chestnut Road,
Roanoke, Virginia 24018
Dear Mr. Johnson:
At a regular meeting of the Council of the City of Roanoke held
on Monday, May 23, 1988, you were elected as a member of the
Roanoke Arts Corrgnission for a term ending June 30, 1990.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, lqcated on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to whic~ you
were elected.
/~.x ~ ''~.Sincerety'
Mary F. Parker, CMC
City Cle.k
MFP:ra
Enco
pc:
Afr. Timothy L. Jamieson, Chairman, Roanoke Arts Corrgnission,
6857 Sugar Rum Ridge Road, S. W., Roanoke, Virginia 24018
Ms. Joyce S. Sink, Secretary, Roanoke Arts Corr~nission
Room 456 Municipal Building 215 Church A¥~'~ue, S.W. Roanoke, '~rg~nia 24011 (703) 981-2541
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at
the 23rd day of May, 1988,
the Roanoke Arts Commission for a
member of
1990.
Given under my hand and
25th day of May, 1988.
a regular meeting of Council held on
ERNEST M. JOHNSON was elected as a
term ending June 30.
the Seal of the
City of Roanoke this
City Clerk
June 22, 1988
Fi le #54
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. Wilburn C. Dibling,
City Attorney
Roanoke, Virginia
Jr.
Gentlemen:
At a regular meeting of the Council of the City of Roanoke held
on ~onday, June 13, 1988, Mr. James M. Brickey, 5251 Victoria
Street, N. W., requested that Council enact a measure with regard
to the regulation of cats in the City of Roanoke. He referred to
damage of his property and automobile and advised that he has
placed cages in his yard in order to catch stray cats. He called
attention to a City of Virginia Beach ordinance which regulates
cats.
On motion, duly seconded and adopted, the matter was referred to
you for study, report and recommendation to Council. Mr. Brickey
was requested to provide you with a copy of the Virginia Beach
ordinance.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Ms. Sue Hutchinson, 5250 Morwanda Street, N. W., Roanoke,
Virginia 24017
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. M. David Hooper, Chief of Police
Room 456 Municipal Building 215 (~urch A'v~,~ue, S.W. Roanoke, Virginia 24011 (703) 981-2541
Office of fne Ci~ C]e~
June I$, 1988
File #60-305
Mr. Joel M. Schtanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtanger:
I am attaching copy of Ordinance No. 29151, amending and reor-
daining certain sections of the 1957-88 General Fund
Appropriations, providing for appropriation of funds received
from the United States Department of Agriculture, through the
Virginia Department of Corrections, in the amount of $9,388.00,
to enhance the food service programs of the Crisis Intervention
Center, Juvenile Probation House and Juvenile Detention Home,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 13, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric,
pc: Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
iir. Jack E. Trent, ~anager, Juvenile Probation House
Ms. Andrea Nrochatis, Manager~ Crisis Intervention Center
Mr. Robert F. Hyatt, Manager, Juvenile Home
Room 456 MunJcli:~,ol Building 215 (~aurch Avenue, $.W. Roar~.. Virg. ~nla 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 13th day of June, 1988.
No. 29151.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Juvenile Detention Home (1) .........................
Juvenile Probation House (2) ........................
Crisis Intervention Center (3) ......................
$22,584,185
564,085
300,940
338,963
Revenue
Grants-in-Aid Commonwealth
Other Categorical Aid (4-6) .........................
$47,927,888
11,740,294
1) USDA - Expenditures (001-054-3320-3000) $ 4,960
2) USDA - Expenditures (001-054-3350-3000) 1,856
3) USDA - Expenditures (001-054-3360-3000) 2,572
4) USDA - Juv. Detention (001-020-1234-0660) 4,960
5) USDA - Crisis Inter-
vention (001-020-1234-0661) 2,572
6) USDA - Youth Haven (001-020-1234-0662) 1,856
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June ]3, 1988
The Honorable Mayor and City Council
Roanoke, Virginia
Subject: Funds fro~ the United States
Department of Agriculture
I. BACKGROUND
A. City of Roanoke receives funds from the United States Department of
Agriculture (USDA), through the Virginia Department of Corrections, to
enhance the food service program of the Crisis Intervention Center
(Sanctuary), Juvenile Probation House (Youth Haven), and Juvenile
Detention Home.
II. CURRENT SITUATION
A. USDA funds for the second and third quarters of 1987-88 have been
received by the City of Roanoke for the facilities, as follows:
1. Crisis Intervention Center
2. Juvenile Probation House
3. Juvenile Detention Home
4. Total
$ 2,572.00
1,856.00
4,960.00
$ 9,388.00
B. USDA funds usage regulations require the funds to be used for:
1. Food costs;
2. Labor costs of food service workers;
3. Equipment and repairs.
C. USDA requirements for record keeping are:
1.
Monies are to be kept in a separate account and cannot be
combined with State or Local funds;
Detailed records are to be kept for all expenditures made against
the funds;
Each facility is to maintain inventory lists of equipment expen-
ditures and also make annual reports to the Department of
Corrections.
The Honorable Mayor and City Council
Funds from the United States Department of Agriculture
Page 2
III.
ISSUES
A. Budget
B. Needs of Food Service Program
C. Time
IV. ALTERNATIVES
A. Appropriate the USDA funds to the Crisis Intervention Center, Juvenil~
Probation House, and Juvenile Detention Home.
Budget - Ail funds have been received by the City. No local funds
are required.
Needs of Food Service Program - The facility may use the funds to
improve their respective food services programs and equipment and
to offset local cost of food service personnel.
Time - Funds must be spent in the current fiscal year or carried
over into the next fiscal year budget of the respective depart-
ments.
Do not appropriate the USDA funds to the Crisis Intervention Center,
Juvenile Probation House, and Juvenile Detention Home.
1. Budget - Funds already received will have to be returned to the
USDA.
Needs of Food Service Program Facilities could not upgrade
their food service program and equipment. Emergency needs of the
facilities would have to come from local funds or existing
budgets.
3. TIME - Time would no longer be a consideration since funds would
be returned.
The Honorable Mayor and City Council
Funds from the United States Department of Agriculture
Page 3
RECOMMENDATION
A. Appropriate the USDA funds to the Crisis Intervention Center, Juvenile
Probation House, and Juvenile Detention Home and increase correspond-
ing revenue estimates as follows (Alternative A) :
]. Crisis Intervention Center - Revenue
001-020-1234-0661 - USDA - Crisis Intervention
$2,572.00 to Account No. 001-054-3360-3000
2. Juvenile Probation House - Revenue
001-020-1234-0662 - USDA - Youth Haven
$1,856.00 to Account No. 00]-054-3350-3000
3. Juvenile Detention Home - Revenue
001-020-1234-0660 - USDA - Juvenile Detention
$4,960.00 to Account No. 001-054-3320-3000
Total Revenue and Appropriations
$9,388.00
WRH:JDR:RFH:at
cc:
Wilburn Dibling, Jr., City Attorney
Joel Schlanger, Finance Director
J. D. Ritchie, Director of Human Resources
Jack Trent, Youth Haven Manager
Annie Krochalis, Crisis Intervention Manager
R. F. Hyatt, Superintendent of Detention
Respectfully submitted,
W. Robert Herbert
City Manager
O~flce of ~e Ci~
June 15, 1988
File #60-72
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtanger:
I am attaching copy of Ordinance No. 29152~ amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, transferring $3,375.00 from Local Cash Match
to General Relief; and increasing the revenue estimate of funds
received from the State Department of Social Services, General
Relief, and a corresponding increase of appropriations in General
Relief by $5,625.00, to provide additional funds for general
relief expenditures for the Social Services Department, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 13, 1988.
Sincerely, ~~
Mary F. Parker, C~fC
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
Ms.
W. Robert Herbert, City Manager
James D. Ritchie, Director of Human Resources
Corinne B. Gott, Manager, Social Services
Room 456 Municipal Building 215. (~urch Avenue, S.W. Roanoke, Vlrg~nia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 13th day of June, 1988.
No. 29152.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Health and Welfare
Income Maintenance (1) ........
Social Services - Services i~iiii[i[i..[[[i[[[[.ii[~
Revenue
Grants-in-Aid Commonwealth Welfare (3) .........................................
1) General Relief (001-054-5313-3125) $ 9,000
2) Local Cash Match (001-054-5314-3135) (3,375)
3) General Relief (001-020-1234-0674) 5,625
$10,628,274
2,349,694
3,669,915
$47,839,535
6,600,987
BE
Ordinance
IT FURTHER ORDAINED that, an emergency existing, this
shall be in effect from its passage.
ATTEST:
City Clerk
June 13, 1988
Roanoke, Virginia
Honorable Mayor and Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: REQUEST TO TRANSFER EXISTING FUNDS TO MATCH ADDITIONAL
GENERAL RELIEF EXPENDITURES
I. BACKGROUND
General Relief is a temporary emergency relief program
that meets two areas of need.
1. Temporarily disabled citizens unable to work.
Unemployed or underemployed citizens who have lost
income through no fault of their own.
B. General Relief budget for FY 1987-88 is $363,000.
62 1/2% State Funds - $ 226,875
37 1/2% Local Funds - 136~125
$ 363,000
II. CURRENT SITUATION
Reductions in federal programs have resulted in more
requests for public assistance to alleviate emergencies
such as:
1. Utility cut-offs.
2. Eviction notices.
3. Food.
4. Prescriptions.
Request $9~000 additional funds for the remainder of FY
1987-88.
1. State Funds - $5,625.
2. Local Funds - $3,375.
State Department of Social Services has appropriated
their share of necessary funds.
City's match of $3~375 is available in the Department of
Social Services 1987-88 budget in a category which was
set up to provide local match for state/federal programs.
III. ISSUES
A. Emergency needs of citizens.
B. Funding.
IV. ALTERNATIVES
Approve the transfer of $3~375 in existing Social
Services funds and appropriate revenue of $5,625 to
provide for emergency needs of citizens.
Emergency needs of citizens could be met, thereby,
averting a larger and more severe problem.
Funding to provide the required 37 1/2 percent match
is available in the current 1987-88 budget.
Do not approve the transfer of the required matching
funds for this program.
1. Emergency needs of citizens could not be met.
Funding to provide local cash match for these types
of programs will remain available and unspent until
approval for use by City Council.
V. RECOMMENDATION
City Council concur in the implementation of Alternative A and
authorize the following:
Transfer $3~375 from account #001-054-5314-3135, Local
Cash Match, to account #001-054-5313-3125, General
Relief.
Increase revenue estimate of funds received from the
State Department of Social Services, account
#001-020-1234-0674, and corresponding increase of
appropriations in account #001-054-5313-3125, by $5,625.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/CBG/slw
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Corinne B. Gott, Superintendent, Social Services
June 15, 1988
File #9
git. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ~Jr. fierbert:
I am attaching copy of Ordinance No. 29153, authorizing the
appropriate City officials to enter into an agreement to provide
for certain improvements in connection with the Valteypointe
access road, within the Roanoke City limits, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 13, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. Elmer C. Hodge, Roanoke County Administrator, P. O. Box
29800~ Roanoke, Virginia 24018-0798
Mr. W. Robert Herbert, Chairman, Roanoke Regional Airport
Com~nission
Mr. Witburn C. Dibting, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Robert C. Poote, Manager, Roanoke Regional Airport
Roc~456 Munic:lpal~uildlng 215Chur~hA'~ue, S.W.l~:x~nc~e, Virg~nla24011 (7'03)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 13th day of June, 1988.
No. 29153.
AN ORDINANCE authorizing the appropriate City officials to
enter into an agreement to provide for certain improvements in
connection with the Valleypointe access road, within the Roanoke
City limits; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are authorized to exe-
cute and attest, respectively, on behalf of the City, in a form
approved by the City Attorney, an agreement to provide for City
approval of improvements to be constructed in connection with the
Valleypointe access road, construction and maintenance of said
improvements to be paid for by Roanoke County, as more particu-
larly set forth in the report to this Council dated June 13, 1988.
2. In order to provide for the usual daily operation of the
municipal government, au emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 13, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Val!eypointe Access Road Construction within Roanoke
City Limits
I. Background:
A. Roanoke Regional Airport Commission agreed on September 25~
1987 to a request from Roanoke County for the exchange of
certain land around the airport to assist with the development
of the proposed Valleypointe Development.
B. A stipulation to that agreement was that the County, or some
party other than the Airport Con~nission or the City of
Roanoke, would make all improvements at no cost to the Airport
Connnission or the City.
C. Construction is imminent.
D. Formalized agreement is needed between Roanoke County and
Roanoke City prior to construction.
II. Current Situation:
A. Form of formal a~reement is attached for your consideration.
B. Agreement provides:
1. The City will have approval authority over all
plans,
2. County will pay for all construction cost,
3. County will pay for all non-routine maintenance
cost.
C. Terms of agreement are similar to the terms that would be
required for any development within the City limits.
III. Issues:
A. Agreement approval
Page 2
B. City cooperation
C. Timeliness
IV. Alternatives:
Council authorize the City Manager to execute the attached
agreement, or version thereof, after approval as to form by
the City Attorney.
1. Agreement approval will be granted.
City cooperation with the County development plans will
be provided.
Timeliness will be assured since the County needs to
start construction in the near future.
Council not authorize the City Manager to execute the attached
agreement, or version thereof.
1. Agreement approval will be withheld.
2. City cooperation may be questioned.
3. Timeliness will jeopardized.
Recomendation: Council authorize the City ManaKer to execute
the attached agreement, or version thereof, in accordance with
Alternative "A".
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachment
CC:
Roanoke County Administrator
Chairman, Roanoke Regional Airport Con~nission
City Attorney
Director of Finance
Director of Public Works
City Engineer
Airport Manager
THIS AGREENENT, made this day of
by and between the CITY OF ROANOKE, VIRGINIA ("City")
COUNTY OF ROANOKE, VIRGINIA ("County"),
, 1988,
and the
WHEREAS, the County is seeking to develop a 52-acre tract of
land for industrial purposes ("Valleypointe, Phase I") north of
Peters Creek Road and adjacent to the Airport Clear Zone with
Lingerfelt, Inc. ("Developer"); and
WHEREAS, the County and the Developer are constructing an
industrial access road to serve Valleypointe that will require
improvements to Peters Creek Road and Thirlane Road in the City
of Roanoke; and
WHEREAS, the County wishes to proceed with the construction
of said road improvements to implement the site development of
Valleypointe.
NOW, THEREFORE, FOR AND IN CONSIDERATION of the promises
and agreements contained herein, and other good and valuable con-
sideration, the receipt of which is acknowledged, the City and
the County agree as follows:
A. The County shall:
1. Prior to any construction, obtain approval by City and
Virginia Department of Transportation of any and all plans and
specifications showing the following road improvements within the
City limits:
a)
b)
Turning lanes on Peters Creek Road;
New intersection of Valleypointe access road/
Peters Creek;
c) Relocation of Thirlane Road to realign with
access intersection;
d) Signalization of Peters Creek with access
road/Thirlane intersection.
2. Prior to any construction, provide a finalized enfor-
ceable contract for construction of the approved plans and speci-
fications aforesaid in paragraph A.1. above with a completion
date prior to December 31, 1988, for all work within the City of
Roanoke, and provide evidence to City of general liability
insurance coverage in a minimum amount of $1,000,000 per
occurrence for all work covered under this agreement showing the
Roanoke Regional Airport Commission and City, their officers,
agents and employees, as additional insureds. Prior to any
construction, County shall also provide appropriate security to
insure completion of the contract by mutually agreeable letters
of credit, appropriate reversionary clause in deed of conveyance
between Commission and County for access road property, or
agreement to complete all of such work to City's and Commission's
satisfaction prior to conveyance of the property by Commission.
3. Coordinate with the Roanoke Regional Airport Commission
and the Federal Aviation Administration (FAA) through separate
agreement to relocate the localizer structure.
4. Be responsible for and pay all expenses of any nature
resulting from any of the items referenced herein, including
without limitation, surveys, roadway construction or other devel-
opment, lighting, sign or maintenance.
5. Be entitled to request the Virginia Department of Trans-
portation to administer the design and construction of the signal.
6. Complete all road improvements, including without limi-
tation, signalization of the intersection on Peters Creek Road
within the City's corporate limits prior to December 31, 1988.
7. Be responsible for and pay for all future non-routine
maintenance or replacement costs for the equipment and wiring of
any nature associated with the signalized intersection as deter-
mined by the City of Roanoke.
B. The City shall:
1. To the extent allowed under applicable law, accept the
public right-of-way and issue any necessary permits for the relo-
cation of Thirlane Road intersection and turning lanes on Peters
Creek Road within the City limits and accept any easements for
drainage as required by road plans, it being understood that
maintenance of the drainage easements and construction and main-
tenance of storm drains and piping shall be the responsibility of
the County.
2. Review and respond to road plans and specifications (as
described in paragraph A.l.a) through d) above within a thirty
(30) day period.
3. Make a joint inspection prior to acceptance of the road-
way, signalization and improvements. Upon acceptance, the City
will assume routine maintenance of those roads, and improvements
located within the City corporate limits; provided, however, that
County shall be responsible for all non-routine maintenance or
replacement costs as set forth in paragraph A.7. above.
- 3 -
IN WITNESS whereof, the parties to this agreement have hereto
affixed their signatures and seals:
CITY OF ROANOKE, VIRGINIA
ATTEST:
Mary F. Parker, City Clerk
By
W. Robert Herbert, City Manager
Date:
ATTEST:
Deputy Clerk
COUNTY OF ROANOKE, VIRGINIA
By
Elmer C. Ho~tge ~ !
County Administrator
Date:
- 4 -
Office of I~e City Cle~
June 15, 1988
File #60
Mr. Joel M. Schtanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtanger:
I am attaching copy of Ordinance No. 29154, amending and reor-
daining certain sections of the 1987-88 General and Internal
Service Funds Appropriations, providing for the transfer of funds
in the non-departmental category for payment of termination leave
and workman's compensation wages and medical expenses, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday~ June 13~ 1988.
Sincerety~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Earl B. Reynolds, Jr., Acting Personnel Manager
and
Room456 Munlcl~cx~lBuilding 215Chu~-hAv~ue, S.W. Roanc~e, Vtrg~nla24011 (703)981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 13th day of June, 1988.
No. 29154.
AN ORDINANCE to amend and reordain certain sections of
the 1987-88 General and Internal Service Funds Appropriations, and
pr-oviding for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to ex-
ist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Internal
Service Funds Appropriations, be, and the same are hereby, amended
and reordained, to read as follows, in part:
General Fund
%qterna!.,~Ex%qe Eur!d
Internal Service Fund (129
143) ..................... $
1Sl,211,006
7,618,001
( 1) HOSPITALIZATION INSURANCE
( 2) HOSPITALIZATION INSURANCE
( 5) HOSPITALIZATION INSURANCE
( 4) HOSPITALIZATION INSURANCE
( 5) HOSPITALIZATION INSURANCE
(001 001 1120 1125)
(001 002 1211 1125)
(O01 002 1212 1125)
(001 002 1215 1125)
(OOi 002 8i20 ii25)
1,402
1,218
1,562
168
1,626.
s)
(lO)
(i1)
(13)
(14)
(is)
(17)
(is)
(19)
(2o)
(21)
(22)
(23)
(24)
(2s)
(26)
(27)
(28)
(29)
(`30)
(31)
(32)
34)
55)
36)
57)
(39)
(40)
(41)
(42)
(43)
(44)
(45)
(47)
(48)
(4~)
(so)
(51)
(52)
(5~)
(54)
(s6)
57)
58)
5~)
60)
(61)
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
W/C WAGES
W/C MEDICAL
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
W/O MEDICAL
HOSPITALIZATION INSURANCE
W/C WAGES
W/C MEDICAL
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
W/C MEDICAL
HOSPITALIZATION INSURANCE
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
W/O WAGES
W/C MEDICAL
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
W/C WAGES
W/C MEDICAL
HOSPITALIZATION INSURANCE
W/C WAGES
W/O MEDICAL
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
W/O WAGES
W/C MEDICAL
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
HOSPITALIZATION INSURANCE
W/C MEDICAL
HOSPITALIZATION INSURANCE
W/C WAGES
(001
(001
(OOl
(oo1
(ool
(OOl
(oo1
(oo1
(OOl
(OOl
(ooi
(oo1
(OOl
(ooi
(OOl
(OOl
(001
001
001
001
001
001
001
'001
001
'001
'001
001
001
CO1
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
(oo
'OOl
'O0 ]
001
001
001
002
002
0O3
004
004
O04
004
0O4
004
004
OO5
OIO
020
O2O
O22
02`3
02,3
024
O24
024
024
024
024
026
026
028
028
028
028
05O
050
050
050
050
050
0,5O
050
050
05(3
050
050
050
050
050
050
OSO
050
050
050
050
050
050
050
050
050
05O
8120 1150)
8125 1125)
1220 1125)
1231 1125)
1231 1150)
1232 1125)
9110 1125)
9110 1135)
9110 1140)
9110 1150)
1240 1125)
1`310 1125)
125`3 1125)
1254 1125)
12`35 1150)
1235 1125)
12`35 1140)
2140 1125)
2140 1155)
2140 1140)
2140 1150)
3310 1125)
3310 1140)
2210 1125)
2210 1150)
2111 1125)
2111 1155
2111 1140
2111 1150
12~7 1125
1260 1125
126i 1125
i261 li50
31il 1125
3112 1125
5112 1135
5112 1140
3115 1125
3113 1155
3115 1140
511`3 1150
5114 1125
3114 1150'
3ii5 1125
3211 1125
5211 1150
3212 1125'
521`3 li25)
3213 [l~5)
5215 1140)
3213 1150)
5214 1125)
5520 1125)
5520 1140)
3521 1125)
3521 1135)
140
168
1,608
2,925
191
2,724
-202,239
-154,753
-177,649
-74,979
1,286
5O4
1,458
2,196
919
444
826
7,200
2,127
490
2,029
16,757
14~504
1,999
1,715
1,644
10,622
293
1,152
556
1,758
1,685
168
1,459
22,637
19,550
27,052
48,482
7,546
11,874
1,767
5O
552
20
1,824
58,265
26,452
27,600
20,287
660
504
434
1,014
5,201
(62)
(65)
(64)
(65)
(66)
(67)
(68)
(69)
(70)
(71)
(72)
(75)
(74)
(75)
(76)
(77)
(78)
(79)
(ac)
(81)
(32)
(ss)
(84)
(85)
(86)
(87)
(88)
(89)
(90)
(91)
(92)
(95)
(94)
(95)
(96)
(97)
(98)
(99)
(lOO)
lol)
102)
103)
104)
105)
lO6)
lo7)
lo8)
109)
11o)
111)
112)
il3)
114)
315)
116)
117)
W/O MEDICAL (001 050 5521 1140)
TERMINATION LEAVE WAGES (001 050 5521 1150)
HOSPITALIZATION INSURANCE (OOl 050 5550 1125)
W/C MEDICAL (001 050 5530 1140)
TERMINATION LEAVE, WAGES (001 050 5550 1150)
HOSPITALIZATION I~SURANOE (001 050- 4540 1125)
W/C WAGES (001 050 4540 1155)
W/O MEDICAL (OOi 050 4540 1140)
HOSPITALIZATION INSURANCE (001 050 7110 1125)
W/C WAGES (001 050 71i0 li35)
W/C MEDICAL (001 050 7110 1140)
TERMINATION LEAVE WAGES (OOl 050 7110 1150)
HOSPITALIZATION INSURANCE (OOl 052 1280 1125)
HOSPITALIZATION INSURANCE (001 052 5410 1125)
W/C MEDICAL (001 052 5410 1140)
TERMINATION LEAVE WAGES (OOl 052 5410 1150)
HOSPITALIZATION INSURANOE (001 052 4110 1125)
W/O WAGES (001 052 4ilO ii55)
W/O MEDICAL (001 052 4110 1140)
TERMINATION LEAVE WAGES (001 052 4110 1150)
HOSPITALIZATION INSURANCE (001 052 4150 1125)
.W/O MEDICAL (OO1 052 4150 li40)
TERMINATION LEAVE WAGES (001 052 4150 1150)
HOSPITALIZATION INSURANCE (001 052 4160 1125)
HOSPITALIZATION INSURANCE (001 052 4210 1125)
W/C WAGES (OOi 052 4210 1155)
W/C MEDICAL (001 052 42i0 1140)
TERMINATION LEAVE WAGES (001 052 4210 1150)
HOSPITALIZATION INSURANCE (OOi 052 4220 1125)
W/C MEDICAL (001 052 4220 1140)
TERMINATION LEAVE WAGES (001 052 4220 1150)
HOSPITALIZATION INSURANCE (001 052 4310 1125)
TERMINATION LEAVE WAGES (001 052 4510 1150)
HOSPITALIZATION INSURANCE (COl 052 4550 1125)
W/O WAGES (001 052 4550 1155)
W/C MEDICAL (001 052 4550 ii40)
TERMINATION LEAVE WAGES (00i 052 4550 1150)
HOSPITALIZATION INSURANCE (001 052 8110 1125)
TERMINATION LEAVE WAGES (OOl 052 811o 115o)
HOSPITALIZATION INSURANCE (001 054 1270 1125)
HOSPITALIZATION INSURANCE (001 054 5520 1125)
W/C WAGES (001 054 5320 1135)
W/O MEDIOA!_ (001 054 5320 li40)
TERMINATION LEAVE WAGES (001 054 5520 1150)
HOSPITALIZATION INSURANCE (OOl 054 5550 1125)
HOSPITALIZATION INSURANCE · (001 054 5550 1125)
W/C MEDICAL (OOL 054 5550 1140)
TERMINATION LEAVE WAGES (001 054 5550 1150)
W/C MEDICAL (001 054 5560 1140)
HOSPITALIZATION INSURANCE (001 054 5511 1125)
TERMINATION LEAVE WAGES (001 054 5511 1150)
HOSPITALIZATION INSURANCE (OO1 054 5512 1125)
TERMINATION LEAVE WAGES (001 054 55i2 t150)
HOSPITALIZATION INSURANCE (001 054 5515 li25)
TERMINATION LEAVE WAGES (OOl 054 5515 1150)
HOSPITALIZATION INSURANCE (001 054 55i4 1125)
574
416
1,122
144
61
11,487
7,167
14,066
4,584
140
1,085
5,554
66
1,608
1,167
149
7,980
2 869
6 726
2 527
8 127
5 282
2 250
2 778
15 119
17 555
20 441
5 477
6 408
I 040
1 114
5 642
5 156
6 251
155
4,125
2,651
506
4,640
24
2,541
156
5,550
7O6
5O4
1,014
64
1,860
44
7,550
6,545
1,254
695
8,682
1,109
5,486
(118) W/C MEDICAL
(lig) TERMINATION LEAVE WAGES
(120) TERMINATION LEAVE WAGES
(i2i) HOSPITALIZATION INSURANCE
(i22) W/C MEDICAL
(i25) TERMINATION LEAVE~ WAGES
(i24) HOSPITALIZATION INSURANOE
(125) W/C MEDICAL
(126) TERMINATION LEAVE WAGES
(127) HOSPITALIZATION INSURANCE
(128) HOSPITALIZATION INSURANOE
(129) HOSPITALIZATION INSURANCE
(150) W/C WAGES
(isi)
(152)
(i55)
(i54)
(i55)
(i36)
(157)
(i~8)
(i40)
(i4i)
(i42)
(145)
W/C MEDICAL
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
W/C MEDICAL
TERMINATION LEAVE WAGES
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
W/C MEDICAL
TERMINATION LEAVE WAGES
HOSPITALIZATION INSURANCE
W/C WAGES
W/C MEDICAL
TERMINATION LEAVE WAGES
(001 054 5514 1140) $ 1,514
(001 054 5514 1150) 1,025
(001 054 5516 1150) 227
(001 054 5540 1125) 4,899
(001 054 5540 1140) 695
(001 054 5540 1150) 549
(001 054 7510 1125) 5,665
(001 054 7510 1140) 96
(001 054 7510 1150) 558
(001 056 1250 ii25) 556
(001 072 2110 1125) 1,476
(006 002 1617 1125) 1,320
(006 004 9111 1155) -10,000
(006 004 9111 1140) -10,000
(006 004 9111 1150) -9,047
(006 050 1601 1125) 4,485
(006 050 1601 1140) 92
(006 050 1601 1150) 792
(006 050 1615 115o) 1,736
(006 052 2641 1125) 5,081
(006 052 2641 1140) 1,059
(006 052 2641 1150) 5,540
(006 056 2625 1125) 5,964
(006 056 2625 1155) 2,694
(006 056 2625 1140) 5,864
(006 056 2625 1150) 640
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
DIrpARTME:NT OF FINANCE
June 13, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Transfer of Appropriations for Fringe Benefits
The fiscal year 1987-88 General Fund and Internal
Service Fund budgets included funds in the non-departmental
category for payment of termination leave and workman's
compensation wages and medical expenses. In addition, funds were
budgeted in the non-departmental category to cover the rate
increase for hospitalization insurance that became effective
January 1, 1988. These types of fringe benefits are budgeted in
the non-departmental category because annual charges to each
department are difficult to accurately project. The actual costs
are charged to the applicable department in anticipation of
periodic budget transfers to cover these costs.
The attached budget ordinance transfers funds from the
non-departmental category to applicable departmental
summary of the total transfers is as follows:
Workman's Compensation Wages
Workman's Compensation Medical
Termination Leave Pay
Hospitalization Insurance
General Fund
budgets. A
Internal
Service Fund
$100,935 $ 2,694
177,649 4,995
74,979 6,508
236~037 14~850
Total $589,600 $29,047
Honorable Mayor and Members of City Council
Page 2
June 13, 1988
I recommend the attached ordinance for your approval.
JMS/kp
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL
June 6, 1988 1:30 - 1:45 p.m.
Members Present:
Others Present:
E. T. Bowles, D. A. Bowers, J. G. Harvey,
H. E. Musser, N. C. Taylor, J. O. Trout
W. L. Brogan, W. R. Herbert, J. M. $chlanger,
W. C. Dibling, F. B. Mayorshi
1. Reviewed, received and filed the Auditor's Four-Year Audit
Plan.
2. Reviewed, received and filed the June 30, 1988 Audit Plan from
Peat Marwick.
James G. Harvey, II, Chairman