HomeMy WebLinkAboutCouncil Actions 06-06-88REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 6, 1988
2:00. p.m.
AGENDA FOR THE COUNCIL
Harvey
(29132)
Call to Order -~i Roll Call. A~ pr~e~.
The invocation will be delivered by The Reverend Charles W.
EasIey, Jr., Pastor, St. ~ark Lutheran Church· Pr~e~.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
BID OPENINGS
A. Bids for a radiant heat system for the garage at the
Public Works Service Center, 1802 Courtland Road, N. E.
Two bids were referred to a committee composed of Messrs. Garland,
B. Bids for renovations to the Grandin Court Recreation
Center. Fou~ bids wee referred to a committee composed of M~s~.
Garland, Chairman, Snead and Clark.
C. Bids to replace the athletic field lighti.n~ at
Breckinridge Park. Three bids were re~e~ed to a committee
composed of M~s~. G~land, Ch~man, Snead and Clark.
D. Bids for bituminous concrete overlays and pavement pro-
filing of various streets within the City. Four bids were
referred to a committee composed of Messrs. Garland, Chairman,
Clark and Kiser.
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, T~IAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-I
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (a)
(I), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
Chairman, Cla~k and K~ser.
(i)
C-3
C-4
C-5
A report of the City Manager requesting an Executive
Session to discuss a matter regarding the acquisition of reaI
property for public purpose, pursuant to Section 2.1-344 (a)
(2), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss a matter
regarding the acquisition of real property
for public purpose, pursuant to Section
2.1-344 (a) (2), Code of Virginia (1950),
as amended.
A list of items pending from July 10, 1978, through May 23,
1986.
~ECOMMENDED ACTION: Receive and file.
Qualification of Velma B. Self as a Trustee of the Roanoke
City School Board for a term of three years commencing July I
1988, and ending June 30, 1991. '
RECOMmeNDED ACTION: Receive and file.
Qualification of Ulas N. Broady as a member of the Youth
Services Citizen Board for a term of three years ending May 31,
1991.
RECOMMENDED ACTION: Receive and fi le.
Request of the City Manager for an Exec~ve Session to disc~s dd~pos~on
of real property. Request of the C~ty Manage~ for an Executive Session to
d~Scu~S acquisition of REGULAR AGENDA
real property.
ffearing of Citizens Upon Public Matters: None.
Petitions and Communications:
a. A communication from Mr. Alton L. Knighton, Jr., Attorney,
representing the City of Roanoke Redevelopment and Housing
Authority, requesting approval of a plan to assist United
Dominion Realty Trust, Inc., in financing the acquisition
and rehabilitation of a 216 unit multi-family residential
rental project known as Spanish Trace Apartments, located
at 4305 Old Spanish Trail, and fronting on the north side
of Shenandoah Avenue, N. W. in the City, by issuance of
revenue bonds, in an amount not to exceed $3,000,000.00.
Adopted Resolution No. 29132. (7-0)
b. A communication from the Roanoke City School Board
requesting appropriation of $291,646.00 for the Chapter I
Summer Program to provide reading, language arts and mathe-
matics instruction for students in targeted schools.
Adopted Ordinance No. 29133. {7-0)
Reports of Officers:
(2)
a. City Manager:
Briefings:
1. A report with regard to the Proposed Fiscal Year 1988-
1989 Community Development Block Grant Program and
Budge t. Received and fi~ed.
2. A report transmitting a status report of the Follow-Up
Task Force on the Homeless. Received and filed with
appreciat~o~ to the Follow-Up Ta~k Force on the Homel~s.
Items Recommended for Action:
A report recommending authorization to execute an
amendment to the e.~isting Downtown District Services
Agreement regarding disbursements to Downtown Roanoke,
Inc. Adopted Ordinance No. 29134. (7-0}
4. A report recommending that Council authorize a contract
with Homer & Associates, P.C. , in the amount of
$55,000.00, for a feasibility study of adaptive re-use
of the former Jefferson High School; and a;~prop.ri,ation
of funds therefor. Adopted Ordinance No. 29135and ~rdinance
No. 29136. (7-0)
5. A report wi th regard to funding for the Trade Center
Study. Adopted Ordinance No. 29137, (7-0)
6. A report recommending authorization to execute an
agreement with the Virginia Department of Emergency
Services to provide for the creation of a Regional
Hazardous MateriaIs Response Team· Adopted Ordinance No.
29138. (6-0, ~. Trou~wa~ out of the Council Chamb~.)
7. A report concurring in a report of the Bid Committee
recommending acceptance of the bid submitted by Kovatch
Mobile Equipment for one new 1,250 GPM Pumping Engine,
in the total amount of $161,037.00; and ap~rogriation
of funds therefor. Adopted Ordinance No. 29139 and
Ordinance No. 29140. (6-0, Mr. Tro~t was out of the Councdl Chamber.)
Reports of Committees:
a. A report of the committee appointed to tabulate bids
received for replacement of the Assembly Hall Roof at the
National Guard Armory, recommending award of a contract to
Consolidated Industrial Roofing, Inc., in the amount of
$22,476.00; and appropriation of funds therefor. Mr.
Robert A. Garland, Chairman. Adopted Ordinance No 29141 and
Ordinance No. 29142. 6-0, Mr. Trout wa~ out of the Council Chamber.)
b. A report of the committee appointed to tabulate bids
received for asbestos removal at the Water Pollution
Control Plant, recommending award of a contract to Strahle
Construction Company, Inc., in the amount of $23,345.00;
and appropriation of funds therefor. Mr. Robert A.
Garland, Chairman. Adopted Ordinance No. 29143 and0rdinance No.
29144. 17-01
Unfinished Business: None·
(3)
8. Introduction and Consideration of Ordinances and Resolutions:
a. Ordinance No. 29127, on second reading, accepting a bid for
concession privileges at Carvins Cove upon certain terms
and conditions; and authorizing the execution of the
requisite concession agreement. Adopted Ordinance No. 29127.
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council:
I. A communication from Council Member David A. Bowers
recommending renovation of Memorial Bridge.
*See bottom of page.
b. Vacancies on various authorities, boards, commissions and
committees appointed by Council.
10. Other Hearings of Citizens:
9.a.I. Referred to the City Manag~ for study, report and recommendation to Council
within 60 daws.
Statement by Gdi~boro PAC.
Office of the Mayor
June 6, 1988
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session
matters relating to vacancies on various
corr~nissions and corr~tittees appointed by
Section 2.1-344 (a) (1), Code of Virginia
to discuss personnel
authorities, boards,
Council, pursuant to
1950), as amended.
Sincerely,
Noe! C. Taylor
Mayor
NCT: se
I~om 452 Muntcipal Building 215 Church Avenue, S.W. I~oanoke, Virginia 24011 (703) 981-2444
June 6, 1988
Honorable Mayor and Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Members of Council:
I wish to request an Executive Session to discuss the acquisition
of real property for public purpose, pursuant to Section 2.1-344(a) (2)
of the Code of Virginia (1950) as amended.
WRH/BJW:kds
Sincerely,
W. Robert Herbert
City Manager
Pending Items
Referral Date
7/10/78
8/12/85
2/23/87
6/1/87
6/22/87
8/10/87
2/1/88
5/23/88
from July 10, 1978,
Referred To
City Manager
City Manager
Regional Cable
Television Committee
City Manager
Robert A. Garland
William F. Clark
Kit B. Kiser
City Manager
City Manager
Robert A. Garland
George C. Snead, Jr.
William F. Clark
through May 23, 1988.
Item
Recorrm~endation No. 11 con-
tained in the Mayor's 1978
State of the City Message.
(Development of Mill Moun-
tain - hotel.)
Mayor's 1985 State of the
City recommendation No. i -
establishment of a working
relationship with the
volunteer rescue squads and
the Roanoke Historical
Society for the purpose of
establishing a museum and
national headquarters for
volunteer rescue squads in
the City.
Request of Cox Cable Roanoke
for a renewal of their fran-
chise agreement in order to
simplify and clarify langu-
age, make certain additions
and deletions, and extend the
term.
Report regarding the home-
less.
Bids for 1987 Roof Replace-
ment No. 2 - Roanoke Regional
Airport Terminal Building
Roof Levels G and H.
Mayor's 1987 State of the
City Recon~nendation No. i -
development of a five-year
strategic plan for the City
of Roanoke.
Final report of the Emergency
Medical Services Advisory
Council.
Bids for air conditioning and
related work at Mountain View
Recreation Center, 714 Thir-
teenth Street, S. W.
Office of the City Clerk
June 8, 1988
File #15-467
Mr. Edwin R. Feinour, Chairman
Roanoke City School Board
3711Peakwood Drive, So W.
Roanoke, Virginia 24014
Dear Mr. Feinour:
This is to advise you that Vetma B. Self has qualified as a
Trustee of the Roanoke City School Board for a term of three
years commencing July 1, 1988, and ending June 30, 1991.
Sincerely, ~t~iA~.-~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. ~etley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia
24031
Room456 MunlcipolBuildlng 215 C~urch Avenue, S.W. Roanoke, VIrgtnla24011 (703)981-2541
0-2
Oath or Affirmation of Office
8~at~ off Virginia, City o~ Roanoke, ~o .wig:
I, Ye 1 ma B. Se I f ., do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfnlly and impartially discharge and perform all the duties incumbent upon me as
a Trustee of the Roanoke City School Board for a term of three years
commencing July 1, 1.9~3~, and ending June ~0, 1~91.
according to the best of my ability. So help me God.
Snhseribed and swot. to hefor~ ~.e, th~s
Clerk
Office of ~e City Cier~
May 4, 1988
File #15-467
Mrs. Velma B. Self
2231Grandin Road, S. W.
Roanoke, Virginia 24015
Dear Mrs. Seif:
At a regular meeting of the Council of the City of Roanoke held
on Monday, May 2, 1988, you were elected as a Trustee of the
Roanoke City School Board for a term of three years commencing
July 1, 1988, and ending June 30, 1991.
Cnclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
S.W. Please qualify for your position by June 30, 1988.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
Sincerely,
SHE:fa
Eric.
pc:
Sandra B. Eakin
Deputy City Clerk
Mr. Edwin R. Feinour, Chairman, Roanoke City School Board,
3711 Peakwood Drive, So W., Roanoke, Virginia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Cxecutive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031
Mr. Joel ~. Schlanger, Director of Finance
Room 456 Municipal Building 215 Church A',~que, S.W. Roanohe, Virginia 2401 t (703) 981-2541
CO~qONWEALTR OF VIRGINIA )
) To-wit:.
CITY OF ROANOKE )
I, Sandra H. Eakin, Deputy City Clerk, and as such Deputy
City Clerk of the Council of the City of Roanoke and keeper of
the records thereof, do hereby certify that at a regular meeting
of Council held on the 2nd day of May, 1988, VELMA B. SEIF was
elected as a Trustee of the Roanoke City School ~oard for a term
of three years commencing July 1, 1988,
Given under my hand and the Seal of
4th day of May, 1988.
and ending June 30, 1991.
the City of Roanoke this
Deputy City Clerk
O~Ce Of fi~e Cily Clerk
June 8, 1988
File #15-304
Ms. Carol B. Marchal, Chairman
Youth Services Citizen Board
2320 Mount Vernon Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Marchal:
This is to advise you that
member of the Youth Services
years ending May 31, 1991.
Ulas N. Broady has qualified as a
Citizen Board for a term of three
Sincerely, ~l~,~...~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Ms. Marion V. Crenshaw, Youth Planner
Roorn456 MuniclpalBuildlng 215 Church Avenue, S.W. Roanoke, Vlrginia24011 (703)981-2541
0-2
Oafh Affirmation of Offi : e' -
8~te o] Virginia, City o] Roanoke, ~ °wit: '8~ !ili - ~ ;: ~ ! i
I, {/~ ~!' g~tor/'dtf ., do solemnly swear (or affirm) that
will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me as
1991.
according to the best of Iny ability.
'Subscribed and sworn to before me, this
So help me God.
o2'/~-~ day of ~ J?~
~ ~ ~~ , Deputy Clerk
Office ~ ~ne ~i~ Oen~
May 25, 1988
File #15-304
The Reverend Uias N. Broady
2204 Lynnhope Drive, N. W.
Roanoke, Virginia 24017
Dear Reverend Broady:
At a regular meeting of the Council of the City of Roanoke he~d
on Monday, May 23, 1988, you were reeiected as a member of the
Youth Services Citizen Board for a term of three years ending
May 31, 1991.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Piease return one copy of the Oath of Office to Room 456 in the
~1unicipal Building prior to serving in the capacity to which you
were reelected.
Sincerely, /~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
Ms. Carol B. Marchal, Chairman, Youth Services
Board, 2320 Mount Vernon Road, S. W., Roanoke,
24015
Mso Marion V. Crenshaw, Youth Planner
Citizen
Virginia
Room456 Munlclp~lBulldlng 215 (D'~urch Avenue, S.W. Roanoke, Virg~nia2,4011 (703)981-2541
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of May, 1988, ULAS N. BROADY was reelected as a
member of the Youth Services Citizen Board for a term of three
years ending May 31, 1991.
Given under my hand and the Seal of the
25th day of May, 1988.
City of Roanoke this
City Clerk
June 6, 1988
Honorable Mayor and Members of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Members of Council:
I wish to request an Executive Session to discuss the disposition
of real property for public purpose, pursuant to Section 2.1-344(a) (2)
of the Code of Virginia (1950) as amended.
WPJq/BJW:kds
Sincerely,
W. Robert Herbert
City Manager
Office cf ~e City Clen~
June 8, 1988
File #53B-178
Mr. Alton L. Knighton, Jr.
Attorney
P. O. Box 720
Roanoke, Virginia 24004-0720
Dear Mr. Knighton:
I am enclosing copy of Resolution No. 29132, approving the
issuance of bonds of the City of Roanoke Redevelopment and
Housing Authority for the benefit of United Dominion Realty
Trust, Inc., to the extent required by Section 147 (f) of the
Internal Revenue Code of 1986, as amended, to assist in the
financing of the acquisition and rehabilitation of a 216 unit
multi-family residential rental project known as Spanish Trace
Apartments, located at 4305 Old Spanish Trail, N. W., which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 6,
Sincere ly,
34ary F. Parker,
City Clerk
1988.
C~fC
MFP: ra
Enc,
pc: Mr. W. Robert Herbert, City Manager
Mr. Herbert D. McBride, Executive Director, Roanoke
Redevelopment and Housing Authority, 2624 Salem Turnpike,
N. W., Roanoke, Virginia 24017
Mr. Wilburn Co Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. It. Daniel Pollock, Housing Development Coordinator
Room 456 Municipal Building 215 Church Avenue. S.W. Roonoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6 Day of June , 1988
No. 29132
A RESOLUTION approving the issuance of bonds of the City
of Roanoke Redevelopment and Housing Authority for the benefit of
United Dominion Realty Trust, Inc. to the extent requires by Sec-
tion 147(f) of the Internal Revenue Code of 1986, as amended.
WHEREAS, the City of Roanoke Redevelopment and Housing
Authority (the Authority) has considered the request of United
Dominion Realty Trust, Inc. (the Developer), a Virginia corpora-
tion, that the Authority issue its revenue bonds in an amount not
to exceed $3,000,000 (the Bonds) to assist in the financing of
the acquisition and rehabilitation of a 216 unit multi-family
residential rental project known as Spanish Trace Apartments, lo-
cated at 4305 Old Spanish Trail, and fronting on the north side
of Shenandoah Avenue, N.W., in the City of Roanoke, Virginia, ad-
jacent to its common boundary with the City of Salem (the
Project), and has held a public hearing thereon on May 23, 1988;
WHEREAS, Section 147(f) of the Internal Revenue Code of
1986, as amended, provides that the governmental unit having ju-
risdiction over the issuer of private activity bonds and over the
area in which any facility financed with the proceeds of private
activity bonds is located must approve the issuance of the bonds;
and
WHEREAS, the Authority
City of Roanoke, Virginia (the
ed in the City and the Council
(the Council), constitutes the
City; and
issues its bonds on behalf of the
City), the Project is to be locat-
of the City of Roanoke, Virginia
elected legislative body of the
WHEREAS, the Authority recommends that the Council ap-
prove the issuance of the Bonds; and
WHEREAS, copies of the Authority's resolutions approving
the issuance of the Bonds, subject to the terms to be agreed
upon, and recommending that the Council approve issuance of the
Bonds, the Authority's fiscal impact statement and a certificate
of the public hearing have been filed with the Council;
THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
1. The Council approves the financing of the Project and
the issuance of the Bonds by the Authority for the benefit of the
Developer, as required by Section 147(f), to permit the Authority
to assist in the financing of the Project.
2. The approval of the issuance of the Bonds, as re-
quired by Section 147(f), does not constitute'an endorsement of
the Bonds, the creditworthiness of the Developer or the financial
viability of the Project. The Bonds shall provide that the Bonds
shall not be a debt of the Commonwealth of Virginia (the Common-
wealth) or the City and neither the Commonwealth nor the City
shall be liable thereon nor in any event shall the Bonds be pay-
able except out of the funds and properties pledged therefor.
3. For purposes of Section 36-19(f3) of the Code of Vir-
ginia of 1950, as amended, the Council approves the loan of the
proceeds of the Bonds by the Authority to the Developer to fi-
nance the Project and thereby assist in the acquisition and reha-
bilitation of residential buildings.
4. This Resolution shall take effect immediately upon
its adoption.
ATTEST:
City Clerk
-2-
OFFICE OF THE CITY ATTORNEY
June 3, 1988
Alton L. Knighton, Jr., Esquire
Woods, Rogers & Hazlegrove
P. O. Box 720
Roanoke, Virginia 24004-0720
Re: RRHA bond issue for the benefit of United
Dominion Realty Trust, Inc.
Dear Al:
Thank you for forwarding me a copy of the resolution to be
considered by City Council relating to the above-referenced
transaction. I have initialed the resolution to indicate my
approval as to its form and forwarded it to Mary Parker. I
understand that it will be on the agenda of City Council on
June 6, 1988.
With kindest personal regards, I am
Wc/c:Jr:fcf
Mary F.
Parker,
City Clerk
Sincerel~ yours,
Wilburn C. Dibling, Jr.
City Attorney
WOODS, ROGERS ~ HAZLEGROVE
105 FRANKLIN ROAD, S.W. P.O. BOX 7Z0
? < ROANQKE, VIRGINIA a4004-OTaO
982-4232
May 23, 1988
Ms. Mary F. Parker
Clerk of City Council
Municipal Building
Roanoke, VA 24011
In re:
City of Roanoke Redevelopment and Housing
Authority; Financing for United Dominion Realty
Trust, Inc.
Dear Mary:
On behalf of the Housing Authority, I am enclosing a
proposed resolution for City Council. I would be most appre-
ciative if you would place this on Council's agenda for June 6,
1988.
The resolution would approve a financing by the Authority
for the benefit of United Dominion Realty Trust, Inc. As
required by state and federal law, the Authority has held a
public hearing with respect to this financing. I am enclosing
for your records a copy of the Authority's resolution recom-
mending approval of the financing by City Council, a report of
the Authority's public hearing and a fiscal impact statement.
Thank you very much for your assistance. Please let me
know if you should have any questions.
Sincerely,
WOODS, ROGERS & HAZLEGROVE
Alton L. Knighton, Jr.
ALKJr:gfw
Enclosures
cc: Mr. H. Wesley White, Jr. (w/encl.)
Mr. Wilburn C. Dibling, Jr. (w/encl.)
Mr. James W. Featherstone, III (w/encl.)
May 23, 1988
DATE APPROVED
ITEM NO.
RESOLUTION NUMBER
RESOLUTION ESTABLISHING OCCUPANCY
REQUIREMENTS FOR SPANISH TRACE APARTMENTS
AND RECOMMENDING THAT ROANOKE CITY COUNCIL
APPROVE BONDS FOR THIS PROJECT
WHEREAS, the City of Roanoke Redevelopment and Housing
Authority (the "Authority") has determined to make a loan to
United Dominion Realty Trust, Inc. (the "Developer") to finance
the acquisition and rehabilitation of the Spanish Trace Apart-
ments, a 216-unit multi-family residential rental project in the
City of Roanoke, Virginia (the "Development"), and has determined
to issue its revenue bonds (the "Bonds") to provide funds there-
for, all pursuant to Section 36-19(f3) of the Virginia Housing
Authorities Law (the "Act"); and
WHEREAS, in order to qualify as a "residential building"
pursuant to Section 36-19(f3) and Section 36-47 of the Act no
less than 20% of the units in the Development may be occupied by
"persons of low income" and the remainder must be occupied by
"persons of moderate income", both as determined by the Authority
using the criteria set forth in Section 36-55.26(q) of the Vir-
ginia Housing Development Authority Act (the "VHDA Act"); and
WHEREAS, Section 36-55.26(q) of the VHDA Act sets forth
the following factors (the "Factors") to be considered in de-
termining "persons and families of low and moderate income":
(i) the amount of the total income of such persons and
families available for housing needs;
(ii) the size of the family;
(iii) the cost and condition of housing facilities avail-
able;
(iv) the ability of such persons and families to compete
successfully in the normal private housing market and to pay the
amounts at which private enterprise is providing sanitary, decent
and safe housing; and
(v) if appropriate, standards established for various
federal programs determining eligibility based on income of such
persons and families; and
WHEREAS, in its Procedures, Instructions and Guidelines
for Multi-Family Housing Developments (April 18, 1988), VHDA has
indicated _nat in the case of developments for which rents may be
established and changed without prior VHDA approval, "persons and
families of low and moderate income" are individuals and families
whose income (at the time of initial occupancy) does not exceed,
respectively, 80% of area median gross income and 150% of area
median gross income;
WHEREAS, such Procedures, Instructions and Guidelines in-
dicate that federal regulations may supersede the VHDA's income
limits in the case of developments financed by obligations which,
like the Bonds, are tax-exempt, and that such income limits in
the case of such developments shall be substantively computed in
accordance with such regulations;
WHEREAS, Section 142(d)(1)(B) of the Internal Revenue
Code of 1986 (the "Code"), which will be applicable to the Devel-
opment, establishes a low income limit of 60% or less of area me-
dian gross income, which is less than the low income limit set
forth in VHDA's Procedures, Instructions and Guidelines, but es-
tablishes no income limit applicable to occupants of the Develop-
ment who need not satisfy such low income limit;
WHEREAS, Section 142(d)(2)(B) of the Code sets forth the
means of determining "area median gross income" for purposes of
determining income limits under Section 142(d)(1);
WHEREAS, the staff of the Authority has recommended that
for purposes of determining occupancy in the Development "persons
of low income" shall mean "individuals whose income is 60% or
less of area median gross income" within the meaning of Section
142(d)(1)(B) of the Code, and "persons of moderate income" shall
mean persons and families whose income (at the time of initial
occupancy of the Development) does not exceed 150% of area median
gross income, determined in accordance with Section 142(d)(2)(B)
of the Code; and
WHEREAS, a public hearing on the issuance of the Bonds
has been held on this date as required by Section 147(f) of the
Code;
BE IT RESOLVED BY THE CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY:
1. After consideration of all the Factors, the recommen-
dations of the staff of the Authority, previous findings of the
Authority with respect to the shortage of rental housing avail-
able in the City and other considerations, the Authority deter-
mines as follows:
-2-
(A) "Persons of low income" for purposes of occupan-
cy of units in the Development is hereby determined to mean "i~-
dividuals whose income is 60% or less of area median gross in-
come" within the meaning of Section 142(d)(1)(B) of the Code.
(B) "Persons of moderate income" for purposes of oc-
cupancy of units in the Development is hereby determined to mean
persons and families whose income does not exceed 150% of area
median gross income, determined as provided in Section
142(d)(2)(B) of the Code.
(C) These determinations shall remain in full force
and effect until further action with respect thereto is taken by
the Authority.
2. The Authority recommends that the City Council of the
City of Roanoke, Virginia, approve the issuance of the Bonds.
-3-
REPORT OF PUBLIC HEARING
A public hearing was conducted by the City of Roanoke
Redevelopment and Housing Authority (the Authority) at 12:30
p.m. on May 23, 1988 on the application of United Dominion
Realty Trust, Inc. (the Developer) requesting the Authority to
issue up to $3,000,000 of its revenue bonds (the Bonds) to
assist the Developer in the acquisition and rehabilitation of a
216-unit multi-family residential rental project known as
Spanish Trace Apartments (the Project). Notice of such hearing
was published on May 9, 1988 and May 16, 1988 in the Roanoke
Times & World-News. The Project will be located at 4305
Spanish Trail, fronting on the north side of Shenandoah Avenue,
N.W., in the City of Roanoke, Virginia. The public hearing was
held at the Authority's office at 2624 Salem Turnpike, N.W.,
Roanoke, Virginia. At the meeting those persons interested in
the issuance of the Bonds or the location and nature of the
Project were given the opportunity to present their views.
The public comments, if any, received at the meeting are
summarized in Exhibit A attached hereto.
After such hearing, the Authority voted
approval of the Bonds to the City Council of
Roanoke, Virginia (the Council).
to recommend the
the City of
Accordingly, the Authority hereby recommends to the
Council that it approve the issuance of the Bonds, as required
by Section 147(f) of the Internal Revenue Code of 1986.
Dated May 23, 1988.
CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY
Chairman
Exhibit A to Report of Public Hearing
The following public comments were received:
None
Office of the City Clen~
June 8, 1988
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29133, amending and reor-
daining certain sections of the 1987-88 Grant Fund
Appropriations, providing for the appropriation of $291,646.00,
in connection with the Chapter I Summer Program of the Roanoke
City Schools, to provide reading, language arts and mathematics
instruction for students in targeted schools, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 6, 1988.
Sincerely, ~l~l~,4.,.,'
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Edwin R. Feinour, Chairman, Roanoke City School Board,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 13105, Roanoke Virginia
24031 '
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 240'1'I (703) 98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 6th day of June, 1988.
No. 29133.
AN ORDINANCE to amend and reordain certain sections
1987-88 Grant Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Education
Chapter
Revenue
Summer 124-88-2
(1-30) ....................
Education
Chapter I Summer
1) Teachers
2) Counselors
3) Teacher Aides
4) Social Security
5) Retirement-VSRS
124-88-2 (31) ......................
(035-060-6122-6449-0121) $ 149,183
(035-060-6122-6449-0123) 2,996
(035-060-6122-6449-0141) 45,752
(035-060-6122-6449-0201) 14,865
(035-060-6122-6449-0202) 1,050
6) Group Life Ins. (035-060-6122-6449-0205)
7) Lease of Computer
Equipment
8) Instruct. Travel
9) Guidance Travel
10) Field Trips
11) Parent Involve-
ment
12) Instr. Supplies
13) Guid. Supplies
14) Director
90
(035-060-6122-6449-0541) 21,300
(035-060-6122-6449-0551) 500
(035-060-6122-6449-0554) 75
(035-060-6122-6449-0583) 4,905
(035-060-6122-6449-0585) 450
(035-060-6122-6449-0614) 7,550
(035-060-6122-6449-0615) 275
(035-060-6122-6549-0114) 3,364
$11,199,054
291,646
$11,199,054
291,646
15) Clerical (035-060-6122-6549-0151)
16) Transportation of
Supplies
17) Delivery Driver
18) Social Security
19) Retirement-VSRS
20) Group Life Ins.
21) Indirect Costs
22) Maint. Contracts
23) Student Ins.
24) Admin. Travel
25) Evaluation
26) Misc. Materials
27) Inservice
28) Office Supplies
29) Food
30) Instruct. Equip.
31) Federal Grant
Receipts
$ 2,545
(035-060-6122-6549-0171) 15,050
(035-060-6122-6549-0172) 1,102
(035-060-6122-6549-0201) 525
(035-060-6122-6549-0202) 807
(035-060-6122-6549-0205) 60
035-060-6122-6549-0212) 5,291
035-060-6122-6549-0331) 300
035-060-6122-6549-0538) 700
035-060-6122-6549-0554) 350
035-060-6122-6549-0584) 500
035-060-6122-6549-0586) 1,000
035-060-6122-6549-0587) 2,370
035-060-6122-6549-0601) 300
(035-060-6122-6549-0602) 4,295
(035-060-6122-6549-0821) 4,096
(R035-060-6122-1102)
291,646
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
June 6, 1988
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriation of Roanoke City School Grant
for
federally funded.
I recommend
School Board.
I have reviewed the attached request
the School Board. The Chapter I Summer
for appropriation
program is 100%
that you concur with this request of the
JMS:dp
Ed~uln R. Felnour, Chairman
LUilliom UJhii~¢, Sr., Vice Chairman
Donald 8ori~ol
floanoke
Cit:y School: i'8oard
.Sallye T. Coleman
LoVerne ~1. Dillon
Dovld K. LJsk
- ' ?, Fra'nh'P.-l:~ Superin~:enden~
~chard L K~llev, Clerk of I:he 8oard
P.O 80X 13105. Eloanoke. Virginia 24031 · 70~-981-2~81
May 25, 1988
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of May 24,
1988, the School Board respectfully requests City Council to appropriate
$291,1~46.00 for the Chapter I Summer Program to provide reading,
language arts, and mathematics instruction for students in targeted
schools. The program is one hundred percent reimbursed by federal
funds.
Sincerely.,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
cc:
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Ma. W. Robert Herbert
~l/rr. Wilburn C. Dibling
· Joel M. Schlanger (with accounting details)
Excellence in Education .~
RO&NOKg CITY SCROOL BOARD
Roanokn, Virginia
APPROPRIATION REOUEST
Chapter I Summer 12q-88-2
h122
Classroom Instruction:
035-0h0-6122-6999-0121
035-060-h122-bq~9-0123
035-0§0-h122-6~9-01~1
035-060-6122-6#~9-0201
035-060-§122-6~9-0202
035-060-6122-6~99-0205
035-060-h122-6999-0591
035-060-6122-6~99-0551
035-060-6122-6~9-055~
035-060-6122-69~9-0583
035-060-6122-69~9-0585
035-060-6122-6~9-061~
035-060-6122-6#~9-0615
Instructipnal Support:
035-060-6122-65~9-011#
035-OhO-6122-hh~9-0151
035-060-6122-6599-0171
035-060-6122-65~9-0172
035-060-6122-65#9-0201
035-060-6122-65~9-0202
035-060-6122-65~9-0205
035-060-6122-6599-0212
035-060-6122-65#9-0331
035-060-6122-h5~9-0538
035-060-6122-65#9-055~
035-060-6122-65~9-058#
035-060-6122-65~9-0586
035-060-h122-65~9-0587
035-060-6122-65~q-0601
035-060-6122-65~9-0602
035-060-6122-6599-0821
ApPropriation ~nit ZII
035-060-6122-1102
Teachers
Coueselore
Teacher Aides
Social Security
Retirement - VSRS
Group Li£e Insurance
Lease of Computer Equipment
Instruotional Travel
Guidance Travel
Field Trips
Parent Involvement
Instructional Supplies
Guidance Supplies
Director
Clerioal
Transportation of Pupils
.Delivery Driver
Social Security
Retirement - VSRS
Group Life Insurance
Indirect Costs
Maintenance Contracts
Student Insurance
Administrative Travel
Evaluation
Miscellaneous Materials
Ineervice
Orfioe Supplies
Food
Instructional Equipment
Federal Grant Receipts
$ 1~q, 183.00
2,996.00
95,752.00
lq, 865.00
1,050.00
90.00
21,300.00
500.00
75.00
q, q05. O0
950.00
7,550.00
275.00
3,36#.00
2,595. O0
15,050.00
1,102.00
525.00
807.00
60.00
5,291.00
300.00
700.00
350.00
500.00
1,000. GO
2,370.00
300.00
q, 295.00
q, 096.00
S 2qlt6~b. O0
The Chapter I Summer program Nill provide reading, language arts and
mathematics instruction for students in targeted aohoola. The program is one
hundred percent reimbursed by federal funds and Niil end September 30, 1988.
The appropriation of funds for the summer program ~ill be offset by a decrease
of the appropriation for the Chapter I Rinter allooation, grant number 6121,
apPropriat'ion unit ZlR, in the amount of $291,6~6.
May 2#, 1988
Roanoke, Virginia
June 6, 1988
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Briefing on the Proposed Fiscal Year 1988-1989
Community Development Block Grant (CDBG) Program
and Budget
II.
Background:
A.
CDBG program was created in 1974 to replace the old
Housing and Urban Development (HUD) urban renewal and~
categorical grant programs which were popular during-'~he
late 1960's and early 1970's.
Since 1974f the City of Roanoke has received
approximately ~ 2__~8million in CDBG funds which have been
used on numerous projects in housing, economic
development, community services, and public
improvements.
Current Situation:
A.
Roanoke's CDBG entitlement will be $1,486,000 for fiscal
year beginning July 1, 1988.
Citizen hearings and workshops have been held January
21, and March 10, 1988 in order to obtain citizens'
recommendations and to identify revitalization needs for
the coming year.
Public hearing results were that citizens are generally
satisfied with programs which have been successful in
the past and which address the needs for housing and
neighborhood improvement.
1988-89 Statement of Objectives and budget proposal,
therefore, places ~avy emphasis on housing programs and
neighborhood revitalization, as in previous years.
III. Budget Summary:
The following are brief descriptiQns of our program and
budget recommendations for Fiscal Year 1988-89. The details
surrounding the following four major categories are contained
in the draft Statement of Objectives and Proposed Use of
Funds attached. Our proposed budget is based upon the
1
receipt of $2,154,083 from two major revenue sources, with a
CDBG entitlement of $1,486,000 and estimated program income
of $668,083. These funds are expected to leverage $1,400,400
in private funds, and be added to $127,398 remaining from
previous projects; for a total available of $3,681,881.
Housinq Revitalization will total $2,220,630 from all
funding sources. This includes $517,192 in new CDBG
funds, $242,000 in program income generated from past
CDBG investments, $81,438 in funds carried over from
previous years, and $1,380,000 expected to be leveraged
from private investments and other state and federal
funding sources.
Economic Development will total $990,617 from all
funding sources. Of this amount $714,995 is to repay
prior commitments on loans from HUD. Of the $990,617, a
total of $517,192 will be in new CDBG funds, and
$426,083 will come from program income.
Ce
Public Services expenditures will total $72,762,
consisting of $69,762 in new funds and $3,000 in private
contributions. This category includes a new program for
CDBG, the Emergency Assistance Fund to be administered
by the city's Social Services department. The city has
annually budgeted $20,000 in the past to cover
emergencies of low income people, such as getting
utilities turned back on in the winter or providing
diapers or formula in the middle of the night. The
resources of this fund have not been sufficient in
recent years to address all the need, so the fund is
being expanded with CDBG funds.
Administration and Planninq activities will cost a total
o__f $387,347. Of this, $45,960 are unspent funds from
previous years, and $17,400 are from private
contributions -- specifically the match for the Main
Street Coordinator program for the Williamson Road area.
This category consists of nine activities for general
administration, oversight, planning and marketing
programs.
IV. Conclusion:
The proposed CDBG budget and program is a balanced one. It
provides for housing improvement, business development, the
creation of new job opportunities, human development, the
strengthening of our neighborhood organizations and adequate
administrative oversight for the entire program. It will
allow us to build upon the successes of the past, meet some
urgent critical needs and do so without the addition of
costly new programs.
2
This CDBG program is submitted for Council's review. On June
13, 1988, City Council has scheduled a public hearing to
receive citizens' comments. At that time, Council will be
requested t__qo authorize the City Manager to submit the f9~-
1989 Statement of Objectives to the Richmond Office of the
Department of Housing and Urban Development for their review
and approval.
Respectfully submitted,
W Robert Herbert
City Manager
WRH:mtp
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Chief of Economic Development
Chief of Community Planning
Building Commissioner
City Engineer
Grants Monitoring Administrator
Executive Director, Roanoke Redevelopment
Authority
Director, Gainsboro PAC and GNDC
& Housing
DRAFT
Statement of
Community Development Objectives
and
Proposed Use of Funds
Program Year Fourteen
June 1, 1988 - May 31, 1989
City of Roanoke, Virginia
Draft Statement of
Community Development Objectives
Program Year 1988 1989
Summary of Estimated Revenue
Page
2
II. Community Development Objectives
3
III.
Projected use of funds as related to
Community Development Objectives
and Location of Activities
4
IV. Summary of Proposed Activities
13
V. FY 1988-89 CDBG Budget Fact Sheet
14
1
I. Summary of Estimated Revenue
CDBG Program Year June 1988 - May 1989
A. Entitlement:
$1,486,000
Pro~ram Income:
Parking Receipts $192,000
Rehab Loans Payback 50,000
Cooper Industries Lease 13,333
Coca-Cola UDAG Payback 400,000
Market Building Float Loan
(interest) 12,750
$ 668,083
C. Estimated Funds Remaining 6/30/88
$ 127,398
D. Private funds to be leveraged
$1,400,400
TO~AL ESTIMA'i'E~J FUI~-DS AVAILABLE
(Revenue plus Unexpended Funds)
$3,681,881
2
Se
II. Community Development Objectives
Program Year 1988- 1989
Upgrade the quality of substandard housing.
Expand Roanoke's employment base.
Support increased neighborhood self-sufficiency in such areas
as crime prevention, citizen involvement and overall visual
enhancement.
Encourage programs that support affordable housing for all
economic groups.
Support development of neighborhood-based multi-purpose human
service centers.
Encourage industrial development on appropriate sites.
strengthen housing maintenance, building and zoning codes.
Human services should provide for health, welfare, and safety
of all citizens through public and private efforts.
Staff support will be provided by the CDBG program to
administer and monitor all the projects and activities.
III. Projected Use of Funds as related to
Community Development Objectives
and Location of Activities
At the public meeting on January 20, 1988, citizens raised
significant concerns about their neighborhoods and made
suggestions, both general and specific, of how they want to see
the Community Development Block Grant funds used. Each
of these concerns and suggested projects was proposed by City
staff to a review committee of the City administration. In some
cases, another funding source or program was more appropriate, and
so the proposal was referred to the appropriate department. With
the limited funds available, this review committee recommended
those proposals which had the greatest impact on the concerns
voiced by the citizens of Roanoke.
The City administration has proposed the following projects
and activities to address these concerns and to fulfill the goals
and objectives of the Community Development Program. The
objectives stated below are those developed by citizens in the
Vision Comprehensive Plan process, and reinforced by citizens at
the January 20, 1988 CDBG public meeting. The dollar amounts
given are the total costs for the program, the amounts shown in
parentheses reflect new CDBG funds requested. Differences will be
covered by carry-over funds or other revenue sources.
1. Upgrade the quality of substandard housing.
a. Operation Paintbrush/Hand~man - $61,938 ($25,000)
The purpose of Operation Paintbrush is to 1) make a strong
visual statement about the viability of the neighborhood by
dramatically improving a selected area through painting the
exterior of homes; 2) encourage neighborhood volunteerism by
involving organizations and corporations in house painting
projects on weekends; 3) improve the quality of life for
neighborhood residents participating in the program; 4)
improve the safety and quality of life for neighborhood
residents by responding quickly to requests for board-up and
securement of abandoned buildings; and 5) improve the safety
and quality of life in neighborhoods by improving the
enforcement of board-up and securement orders.
Funds requested will provide for the hiring of two full-time
painters/handymen, a three member paint crew for the summer,
and materials and supplies to paint 25 homes and board up
nineteen vacant buildings.
This activity directly benefits low and moderate income
families in Belmont, Gainsboro, Gilmer, Harrison, Hurt Park,
Loudon, Melrose, Mountain View and Old Southwest
neighborhoods.
b. Private Rehab Loan Program - $713,000 ($113,000)
The Roanoke Redevelopment and Housing Authority will issue a
$600,000 mortgage revenue bond, probably taxable, to be
bought by local commercial lenders. CDBG funds will be used
to pay legal and other expenses related to issuing the bond,
and to establish a loan loss reserve equal to 5% of the bond.
The interest rate of the bond is expected to be approximately
8.5% - 9%.
Loans will be made for the rehabilitation or
purchase/rehabilitation of owner-occupied houses. Borrowers
in Conservations Areas and Rehabilitation Districts will not
be subject to maximum income limits. Loans for houses
elsewhere in the City will be made only to borrowers with
low-moderate income. Interest rates on the loans are expected
to be 9% - 10%.
Houses on which loans are made may have up to four units, but
one must be occupied by the owner. To qualify under this
program, at least 25% of a purchase/rehab loan must be put
into repairs and renovations. Budgeted amount includes
$73,000 for the Roanoke Redevelopment and Housing Authority
to cover activity delivery costs.
This activity aids in the prevention or elimination of slums
and blight. About 40% of the participants are low and
moderate income families.
c. Private Loan Subsidy - $690,000 ($210,000)
Funds will be used to make loans from other sources more
affordable to low-moderate income homeowners or homebuyers in
Conservation Areas and Rehabilitation Districts. Such loans
may include Private Rehabilitation Loans, VHDA loans, or
conventional loans, but must include significant
rehabilitation work (e.g. 25% or more of the loan/subsidy
combination). The subsidy will be granted as a 1:3 match of
loan funds, thereby reducing the borrower's cost by 25%. The
total of $640,000 will produce approximately 19 loans matched
with subsidies. Budgeted amount includes $50,000 for the
Roanoke Redevelopment and Housing Authority to cover activity
delivery costs.
This activity directly benefits low and moderate income
families in Conservation Areas and Rehabilitation Districts.
d. Critical Home Repair - $162,000 ($162,000)
Program is intended to help low and very low income
homeowners make critically needed repairs to their homes.
5
Maximum subsidy would be $6,000 with exceptions of up to
$8,000 granted by the Director of Public Works. For very low
income applicants, the subsidy would be in the form of a
grant; for low-moderate income homeowners (50%-80% of median
income), subsidy would be a loan at 0% with payments equal to
10% of the homeowners' adjusted income. The subsidies will be
awarded to the neediest applicants whose situations can be
stabilized by the allowed repairs. Previous recipients of
help under this program will not be eligible again, except in
exceptional circumstances as determined by RRHA's
Neighborhood Development Director.
This program will also include $50,000 set aside for the
"Quick Response to Emergencies" option, under which sudden
emergencies will be addressed within 24-72 hours of their
report. Terms of these subsidies, which are likely to be of
smaller amounts than with the main program, will be the same
as described above. Budgeted amount includes $27,000 for the
Roanoke Redevelopment and Housing Authority to cover activity
delivery costs.
This activity directly benefits low and moderate income
families throughout the city.
e. Home Purchase Loan Program - $435,000 ($135,000)
This program is intended to supplement the Section 312 Loan
Program, which provides rehab loans at 3% interest over 20
years to low-moderate income homeowners. For low-income
families who wish to buy a house to repair, finding financing
to buy the house can be an effective block. This program
would provide financing to buy the house, parallel to and in
conjunction with Section 312 financing. The RRHA would
process the loans concurrently. The interest rate of the
purchase loan would match the 312 loan's 3% rate, but the
term may be flexible (10-20 years).
Strategically located houses, probably vacant, would be
identified by the City and RRHA. Agreement would be reached
with the house's owner to sell the house for a set sum if a
buyer is found. The RRHA would market the house under the
program combination. A qualifying buyer would be selected,
would buy the house from the owner using the program, and
renovate it using Section 312 funds. The CDBG funds would
finance acquisition of 7-8 houses at $12,000 each. Budgeted
amount includes $45,000 for the Roanoke Redevelopment and
Housing Authority to cover activity delivery costs.
This activity directly benefits low and moderate income
families in Conservation Areas and Rehabilitation Districts.
f. Rental Rehab Support - $28,653 ($28,653)
Funds to provide for the direct delivery costs of the HUD
Rental Rehabilitation program. Separate entitlement provides
grant funds to subsidize the rehabilitation of rental
properties in the city's conservation and rehabilitation
areas. These CDBG funds will provide the Roanoke
Redevelopment and Housing Authority (RRHA) inspectors'
salaries and related costs.
g. Section 312 Support - $17,100 ($17,100)
Funds to provide for the direct delivery costs of the HUD
Section 312 rehabilitation loan program. A separate
allocation from HUD provides 3% loan funds for the
rehabilitation of residential and commercial buildings.
These CDBG funds will provide RRHA inspectors' salaries and
related costs.
e
Expand Roanoke's emplolanent base.
a. Deanwood Addition - $70,200 ($70,200)
These funds will provide for acquisition of a ten-parcel
tract less than one acre in size fronting on Orange Avenue on
the east side of the entrance to Deanwood Industrial Park and
minor site work to enhance its marketability. Based on
experience in the Deanwood Business Park, 20 jobs are
expected to be created by the project. At least 11 of them
will be available to low and moderate income persons.
Therefore this activity will directly benefit low and
moderate income persons. Budgeted amount includes $10,200
for the Roanoke Redevelopment and Housing Authority to cover
activity delivery costs.
b. Deanwood Support Costs - $10,200 ($10,200)
These funds cover costs of the Roanoke Redevelopment and
Housing Authority for the management and disposition of
property remaining in the Deanwood Redevelopment Area.
This activity addresses the elimination of slums and blight.
c. Henr~ Street Program Support - $30,600 ($30,600)
Funds for the Roanoke Redevelopment and Housing Authority for
property management costs, and property disposition and
retention arrangements for the Henry Street project.
Support increased neighborhood self-sufficiency in such areas
as crime prevention, citizen involvement, planning and
overall visual enhancement.
a. Roanoke Neighborhood Partnership $106,592 ($79,592)
This budget provides operating costs for the 8 year old
partnership of neighborhood organizations, private
businesses, non-profit organizations and local government.
The Partnership assists neighborhood and business
organizations plan and carry out neighborhood
development/improvement projects. These projects fall into
the general categories of community appearance and urban
design, organizational development, housing, parks planning,
neighborhood facilities, crime prevention and communications.
Three staff members work with the 23 member steering
committee to assist 21 member neighborhood organizations,
three business associations and new organizations in their
formation steps.
This is a planning and administrative activity.
b. Neighborhood Marketing Program - $15,000 ($15,000)
The purpose of this program is to promote and publicize the
liveability of Roanoke's neighborhoods by 1) developing and
producing a quarterly newsletter highlighting neighborhood
achievements, 2) developing a promotional Partnership booth
to be used at City festivals, 3) organizing four events to
highlight neighborhoods, 4) developing a marketing plan for
promoting City living - proposed audience: the Roanoke Valley
Board of Realtors, Convention Bureau, 5) developing a
neighborhood marketing strategy to promote specific
neighborhoods and housing opportunities, 6) providing
information to the local and state media about Roanoke
neighborhoods, 7) cooperating with the Special Events
Committee and the Roanoke Valley Convention Bureau to
schedule and sponsor events targeted to visitors and
residents in the surrounding jurisdictions.
This is a planning and administrative activity.
c. Mini-Grant program - $13,000 ($10,000)
The Roanoke Neighborhood Partnership has a matching grant
program to provide financial assistance to qualified
neighborhood organizations undertaking neighborhood
improvement projects. Grants are provided on a 4 to 1 match
with grants up to $1,800. Projects have ranged from
beautification to maintenance of community centers and
publishing neighborhood newsletters. The
minigrant is an important part of the Partnership development
process of encouraging neighborhood self-reliance.
8
Benefit is determined at time of application from member
neighborhoods.
d. Neighborhood Plans - $20,000 ($20,000)
The City's Comprehensive Plan, Roanoke Vision, established
the need for conducting detailed neighborhood plans to define
planning issues and target city/neighborhood actions to
resolve problems and provide needed community services. For
each neighborhood, a plan in the form of a printed document
would be developed that discussed existing neighborhood
conditions (Housing, Utilities, Economic Development, Parks
and Recreation, Transportation, Historic/Cultural Resources,
Human Services and Public Safety, and Environment Quality),
established goals, guidelines and policies for the
neighborhood and identified specific action strategies for
implementation of the recommendations. It is envisioned that
three neighborhood plans would be completed in a calendar
year.
This is a planning and administrative activity.
e. Main Street Coordinator - $22,400 ($5,000)
As a continuation of a project begun fiscal year 1987-88, the
Williamson Road Area Business Association (WRABA) has
retained a Main Street Coordinator to promote the Williamson
Road corridor to both local and area businesses. The Main
Street Coordinator will recruit new business memberships,
develop an advertising program, coordinate events and
encourage businesses to locate in the corridor. This is a
matching grant with WRABA providing 75% of the salary and
100% of the office support. Three jobs for low and moderate
income persons will be created as a result of this project.
This activity affects the area of williamson Road from just
north of Hershberger Road to Orange Avenue. This is a
planning and administrative activity.
f. Gainsboro PAC and GNDC Administration - $18,960 ($ 0)
These funds will provide partial support for two staff
persons in the Gainsboro neighborhood. This staff will work
toward neighborhood self-sufficiency in such areas as crime
prevention, citizen involvement, planning and overall visual
enhancement. Carry-over funds remaining from previous years'
will be used. No new CDBG funds or program income will be
required.
This is a planning and administrative activity.
4. EnQourage programs that support affordable housing for all
economic groups.
a. Vacant Lot Homesteading - $27,000 ($12,000)
Neglected vacant lots will be bought by 1) responsible nearby
property owners or residents on condition they maintain the
lots for three years (program will pay costs of lots and
their transfer); 2) parties wishing to build or move houses
to the lots (program will reimburse up to $2,500 of costs of
purchase and transfer, upon occupancy by iow-moderate income
persons).
This activity will be limited to Conservation Areas and
Rehabilitation Districts, and aids in the prevention and
elimination of slums and blight.
b. Housing Marketing - $12,000 ($12,000)
Preparation of materials and activities to promote
neighborhood revitalization generally and housing
rehabilitation particularly. This would include activities
such as legal-type notices, signs to place in front of rehab
projects, printing of brochures, etc. The principal cost of
the activity will be production of two editions of the Vacant
House Catalog, which has proved to be very popular,
successful and cost-effective in the sale, repair and
reoccupancy of vacant houses in the City. Typically, about
one-third of the houses in each edition of the Catalog are
sold, repaired, and reoccupied, Each edition of the Catalog
costs approximately $5,000 to publish. The remaining funds
would allow publicity and information generally.
This is a planning and administrative activity.
Support development of neighborhood-based multi-purpose human
service centers.
a. Northwest community Services - $26,762 ($26,762)
The Northwest Community Service Program is designed to
improve the quality of life for the residents of the
Northwest Community by 1) coordinating cultural and social
activities for the elderly and youth, 2) providing
transportation to the elderly and handicapped, 3)
coordinating assistance from local and state social service
agencies and non-profit organizations, 4) assisting the
neighborhood leaders to carry out their activities and
functions for the overall improvement of the community.
This activity primarily benefits low and moderate income
persons in the three neighborhoods of Gainsboro, Harrison and
Gilmer.
10
6. Encourage industrial development on appropriate sites.
a. Coca-Cola 108 Loan RepaIament - $530,862 ($530,862)
These funds will pay the fourth of ten annual repayments to
HUD of the $3,015,000 borrowed by the City for acquisition,
relocation and site preparation for the Coca-Cola UDAG. Of
this amount, $400,000 is provided by Coca-Cola's annual
repayment of the UDAG loan funds. Budgeted amount includes
$862 for the Roanoke Redevelopment and Housing Authority to
cover activity delivery costs.
b. Deanwood/Shaffers 108 Repayment - $184,955 ($184,955)
These funds will pay the second of six annual repayments to
HUD of the $922,300 borrowed from HUD under Section 108 loan
guarantee provisions for acquisition and relocation in the
Deanwood Expansion area and Shaffer's Crossing Industrial
area.
c. Shaffers' Crossing Industrial Park - $163,800 ($163,800)
Acquisition and development of Phase I of the designated
Shaffer's Crossing Redevelopment Area. Phase I is comprised
of approximately 8 acres and contains 16 parcels. Funds
requested will continue acquisition of the remaining parcels
after 108 loan funds have been exhausted. Located west of
24th Street N.W., south of Shenandoah Avenue, east of 30th
Street, N.W. and north of Baker Avenue. This activity is
expected to ultimately result in the creation of 380 jobs,
304 of which will be available to low and moderate income
persons. Budgeted amount includes $23,800 for the Roanoke
Redevelopment and Housing Authority to cover activity
delivery costs.
Strengthen housing maintenance, building and zoning codes.
a. Demolition/Securement - $28,000 ($15,000)
Condemned buildings must be secured or demolished if not
repaired. If the owners do not comply with orders to resolve
the violations, they are summonsed to appear in court, where
typically the judge will order them to comply with the
condemnation order. However, the owners of many condemned
buildings either cannot effectively be summonsed, living out
of town or out of the state, or have no means to pay for the
necessary repairs or demolition. In such cases, it falls to
the City to arrange for the houses to be boarded up or razed,
with the cost becoming a lien on the property. Such a lien
can be pursued through legal channels, including having the
property sold to satisfy the lien. This approach usually is
11
too cumbersome legally to make such action a high priority.
To the extent liens are eventually paid, whether voluntarily,
at sale of the property, on order of the court, or otherwise,
such payments become program income to the CDBG accounts.
This activity aids in the prevention and elimination of slums
and blight in Conservation Areas and Rehabilitation
Districts.
b. Code Enforcement - $57,939 ($41,439)
Two building inspectors will enforce the Building Maintenance
Code in all areas of the City. Condemned houses will be
ordered repaired, secured or demolished. Inspectors will
monitor compliance, including preparing for action through
the court system. Efforts will be made to deal with occupied
substandard buildings, but if this results in involuntary
displacement of residents, relocation assistance will be
required.
This activity aids in the prevention and elimination of slums
and blight city-wide.
Human services should provide for health, welfare, and safety
of all citizens through public and private efforts.
a. Emergency Assistance Fund - $33,000 ($33,000)
The purpose of the Emergency Assistance Fund is to provide
immediate assistance to low income City residents to avert
potential disasters resulting in the disruption of their
homes and families. The program provides a safety net to
insure that all low-income residents receive assistance to
prevent emergencies such as eviction, utility cutoffs, etc.
Often individuals/ families cannot receive aid from federal
and state programs or community resources due to eligibility
policies such as prospective budget requirements or special
conditions. The population served is at risk of losing their
housing and family stability. Social service staff is
available 24 hours a day to provide assistance with utility
payments, food, rent, and other emergency situations. Case
workers assess the needs of the client. If no other
resources are available, funds from this program may be used
immediately to prevent further complications in the family.
The program has operated for 20 years utilizing local
discretionary funds. An average of 500 clients have been
assisted each year. CDBG funding will allow a substantial
increase in this figure. It has become apparent that in the
last two years the needs exceeded the resources. During
fiscal year 1987-88, $20,000 in city funds was budgeted for
the emergency assistance fund. As of January 1, 1988, only
$2,200 remained unobligated. It is anticipated that an
additional 600 low-income families can be assisted by this
project.
12
This activity directly benefits low and moderate income
persons throughout the city.
Staff support will be provided by the CDBG program to
administer and monitor all the projects and activities.
a. City CDBG Administration - $96,516 ($96,516)
This activity provides coordination, monitoring and support
for the overall CDBG program. Included in this function are
planning and capacity building activities as well as program
monitoring and administration. In addition to personnel
costs for two CDBG-funded positions and one city-funded
position, funds are included for material support, telephone,
travel and printing.
This is an administrative activity.
b. Housing Development Administration - $24,104 ($24,104)
Salaries, fringes and related expenses for administration of
the Housing Development Office, including salary and fringes
for Housing Development Technician. Also includes support
expenses of Housing Development Coordinator.
This is an administrative activity.
c. RRHA General Administration - $82,300 ($82,300)
These funds provide for supervisory and general
administration salaries and benefits for RRHA personnel
directly related to the administration and delivery of CDBG
projects. In addition, this amount covers such associated
costs as materials, travel, legal costs, audit, printing,
telephone and the like.
This is an administrative activity.
13
~dO
O0 0 0
O0 0 0
O0 0 0
000 0 0
000 0 0
0 0
0 0
0 0
FY 1988-89 CDBG BUDGET
FACT SHEET
ae
Ce
Projects and funds to benefit low and moderate income
persons.
1. Operation Paintbrush $
2. Private Rehab Loan Program $
3. Private Loan Subsidy $
4. Critical Home Repair $
5. Home Purchase Loan Program $
6. Rental Rehab Support $
7. Section 312 Support $
8. Coca-Cola 108 Loan Repaymnt $
9. Deanwood/Shaffers 108 Paymnt $
10. Deanwood Addition $
11. Shaffer's Crossing $
12. Henry Street Support $
13. Deanwood Support $
14. Emergency Assistance Fund $
15. Northwest Community Services $
61~938
142~600
690.000
162000
435000
28653
17 100
530 862
184 955
70 200
163 800
30 600
10 200
33,000
26,762
TOTAL FUNDS TO BENEFIT LOW/MOD INCOME PERSONS = $2,587,670
Total number of houses to be rehabilitated (to greater or
lesser extent):
2.
3.
4.
5.
Operation Paintbrush 25
Private Rehab Loan Program 22
Private Loan Subsidy 19'
Critical Home Repair 37
Home Purchase Loan Program 8
TOTAL 111
(*some loan subsidy units are also
included in Private Loan Program units)
Total number of jobs to be created by activities in this
budget:
1. Deanwood Addition 20
2. Main Street Coordinator 3
3. Coca Cola UDAG 86
4. Shaffers Crossing 160
TOTAL 269
Total number of substandard buildings to be demolished or
boarded up:
1. Demolished 16
2. Boarded Up 19
TOTAL 35
15
E. Total number of families or businesses to be displaced as a
result of activities in this budget.
Shaffers CrosSing - potentially 5 families
Deanwood - 0
Total number of neighborhood organizations to be served.
Through Roanoke Neighborhood Partnership - 21
16
COt,~,g.~'r?y DEVELOP~,~FI' BLOCK
GRAB'FEE CERTIFICATIONS
In accordance with the Housing and Community Development Act of
1974, as amended, and with 24 CFR 570.303 of the Community
Development Block Grant regulations, the grantee certifies that:
(a) It possesses legal authority to make a grant submission and to
execute a community development and housing program;
(b)
Its governing body has duly adopted or passed a- an official
act a resolution, motion or similar action authorizing the
person identified a~ the official representative of the grantee
to submit the final statement and all understandings and
assurances contained therein, and directing and authorizing the
person identified as the official representative of the grantee
to act in connection with the submission of the final statement
and to provide such additional information as may be required;
(c) Prior to submission of its final statement to HUD the grantee
has: ·
met the citizen participation r '
equlrements og
§570.301(a)(2) and has provided citizens with:
the estimate of the amount of CDBG funds
be used for activities that will benefit
low and moderate income; and
proposed to
persons of
its plan for minimizing displacement of persons as a
result of activities assisted with CDBG funds and to
assist persons actually displaced as a result of such
activities;
prepared its final statement of community development
objectives and projected use of funds in accordance with
§570.301(a)(3) and made the final statement available to
the public;
(d) It
1.
is following a detailed citizen participation plan which:
provides for and encourages citizen participation, with
particular emphasis on participation by p-r-ohs of iow and
moderate income who are residents of slum and blighted
areas and of areas in which funds are propo-ed to be used,
and provides for participation of residents in low and
moderate income neighborhoods as defined by the local
jurisdiction;
i 02/88
e
e
e
provides citizens with reasonable and timely access to
local meetings, information, and records relating to the
grantee's proposed use of funds, as required by the
regulations of the Secretary, and relating to the actual
use of funds under the Act;
provides for technical sslstance to groups representative
a '
of persons of low and moderate income that request such
a '
sslstance in developing proposals with the level and type
of assistance to be determined by the grantee;
provides for public hearings to obtain citizen views and
to respond to proposals and questions at all staaes of the
community development program, including at least the
development of needs, the review of proposed activities,
and review of program performance, which hearings shall be
held after adequate notice, at times and lOcations
convenient to potential or actual beneficiaries, and with
accomodation for the handicapped;
provides for a timely written answer to written complaints
and grievances, within 15 working days where practicable;
and '
identifies how the needs of non-English speaking residents
will be met in the case of public hearings where a
significant number of non-English speaking residents can
be reasonably expected to participate;
(e) The grant will be conducted and administered in compliance
with:
Title VI of the Civil Rights Act of 1964 (Public Law 88-
352; 42 U.S.C. §2000d et se~.); and
Title VIII of the Civil Rights Act of 19~8 {Public Law 90-
284; 42 U.S.C. §3601 e__t_s_e~.);
(f) It will affirmatively further fair housing;
(g) It has developed its final statement of projected use of funds
so as to give maximum feasible priority to activities which
benefit low and moderate income families or aid in the
prevention or elimination of slums or blight: (the final
statement of projected use of funds may also include activities
which the grantee certifies are designed to meet other
community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the
health or welfare of the community, and other financial
2 02/8s
resources are not aua{lable); except that the aggregate use of
CDBG funds received under section 106 of the Act and, if
applicable, under section 108 of the Act, during
the 1986~1987 & 1988
ofprogram year(s) (a period specified
by the grantee consisting one, two,'or three consecutive
years), shall principally benefit persons of iow and moderate
income in a manner that ensures that not less than 60 percent
of such funds are used for activities that benefit such persons
during such period;
(h)
It has developed a community development plan, for the period
specified in paragra~% (g) above, that identifies community
development and housing needs and specifies both short and
long-term community development objectives that have been
developed in accordance with the primary objective and
requirements of the Act;
(i) It is following a current housing assistance plan which has
been approved by HUD;
(J)
It will not attempt to recover any capital costs of public
improvements assisted in whole or in part with funds provided
under section 106 of the Act or with amounts resulting from a
guarantee under section 108 of the Act by assessing any amount
against properties Owned and occupied by p~rsons of iow and
moderate income, including any fee charged or assessment made
as a condition of obtaining access to such public Improvements,
unless:
funds received under section 106 of the Act are used to
pay the proportion of such fee or assessment that relates
to the capital costs of such public improvements that are
financed from revenue sources other than under Title I of
the Act; or
for purposes of assessing any amount against properties
owned and occupied by persons of moderate income, the
grantee certifies to the Secretary that it lacks
sufficient funds received under section 106 of the Act to
comply with the requirements of subparagraph (1) above;
(k) Its notification, inspection, testing and abatement procedures
concerning lead-based paint will comply with §570.608; and
(1) It will comply with the other provisions of the Act and with
other .applicable laws.
3 02/88
OPTIONAL CEI~IF ICATIO~
[Submit this form only when one or more of the activities in the
final statement are designed to meet other community development
needs having a particular urgency as specified in 24 CFR
570.901(b)(3).]'
The grantee hereby certifies that the prolected use of
funds includes one or more specifically identified
activities which are designed to meet other community
development needs having a particular urgency because
existing conditions pose a serious and immediate threat
to the health and welfare of the community and other
financial resources are not available to meet such
needs.
4 02/88
Office of the City Manager
June 3, 1988
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
As you are aware by now, on Monday, June 6, I will be briefing you on my
proposed Community Development Block Grant program and budget for the upcoming
fiscal year. As mandated by HUD, the attached public notice appeared in the
Roanoke Times and World News on Thursday, June 2, 1988, and is an excellent
one-page summary of what I intend to brief you on during Monday's Council
meeting. Additionally, during last year's discussion on the Community Develop-
ment program, Council requested a list of the projects which we were not able to
recommend because of funding and/or program eligibility problems. In the package
which has been forwarded to you by the City Clerk, this information was inadver-
tently left out. Thus, I am forwarding that information to you with this
correspondence.
Again, on Monday, June 6, I will be briefing Council on my proposed
Community Development Budget and Program for the upcoming fiscal year. On the
following Monday, June 13, 1988, Council will have a public hearing to receive
citizen comment and hopefully take action on the proposal.
Sincerely,
W. Robert Herbert
City Manager
WRH:EBRJr:mp
Attachment
cc: Mr. Earl B. Reynolds, Jr., Assistant City Manager
Mr. Joel M. Schlanger, Director of Finance
Mr. Wilburn C. Dibling, Jr., City Attorney
Mrs. Marie Pontius, Grants Monitoring Administrator
bc: Ms. Mary Parker, City Clerk
Room 36*4 Mun~c~lzx~l BuiJd~n9 215 Church Avenue 5 W Roonoke Virgin,a 24011 (703) 981-2333
NOTICE TO THE PUBLIC
CITY OF ROANOKE
1988.1989 COMMUNITY DEVELOPMENT PROGRAM
PUBLIC HEARING
Housing Revitalization:
· g --$ 13,000 -- (~113,000 CDBG funpa}
3. I~flvate Loan Subaidy -- $690,000 -- ($210,000 CDBG funds Funds
i~o_n a~d_conservation areas. Budgeted amount inclupas $50,000 for he
4. Critical Home Repe;r --$162,000-Grants and no-interest Ioa~n~s to Iow
P d Housing Author~¥ to suppor~ the Rental Rehabilitabo~
Redevelopment and Housing Authority to support the Secaon 312 rehabilitsi~on
Economic Development:
the fourth of ten annual repayments i~ HUD of the $3,015,000 borrowed by the
ng Authority to cover activity pative~/COSts.
All ;nterestad groups and indviduals are invted o artci at th
!CDB_G.) Program for the C,ty of Roanoke on Monday JunePl:l ~se ~t ~?DI,c hean~g on e 1988- 989 Communi
Probosed Use of Funds delineated ~low o obtain Clt;ZenS wows and common s on the Pr of the Municipal Bu~lQ-
· oposed Statement of Obj~tives and
F~n~s available through Title I of the Hous~nq and Communi~ Development A~ of 1974, as amended, are est~matsa to ~ as follows:
ESTIMATED 1988-1989 SOURCE OF FUNDS
CDBG funds are made available for the planning and execution of ii~
.eels hay,rig a pa.,cular urgency, a. .......... .e prevent.on or el,re,nat,on of slums and bhght, or
PROPOSED STATEMENT OF OBJECTIVES
PROPOSED USE OF FUNDS 1988-1~9 CDBG PROG~M YEAR
~Mic ~wices:
Adminis~fi~ & ~ning:
9' ~ ~ ~-- $~,~ -- ~,~CDBG funds) The
PROJECTS NOT BEING RECOMMENDED FOR FUNDING
in CDBG Fiscal Year 1988-1989
The following proposals were received by the CDBG Review
Committee, but are not being recommended for funding during fiscal
year 1988-1989. In each case, the first amount shown is the
project cost for FY 1988-89. The figure shown in parenthesis is
the amount of new CDBG funds requested. The difference is provided
either by leveraged private funds or other revenue sources.
1. Gainsboro Housing Grants - $90,000 ($90,000)
Gainsboro "Housing Revitalization Strategy" is a grant program
designed to rehabilitate owner occupied dwellings. The maximum
grant allocation is $15,000 per house. The funds requested would
allow for the completion of the last owner occupied dwellings.
City staff is not recommending this proposal for funding since the
original committment to address each owner occupied house needing
rehabilitation has been satisfied. If homeowners in Gainsboro
so desire, they can address any remaining housing needs through
programs included in this year's CDBG budget such as Critical Home
Repair and the Private Loan Program. These programs are available
to city residents regardless of neighborhood.
2. CDBG Rental Rehab - $225,000 ($75,000)
This allocation would supplement the existing Rental Rehab
Program, which has developed to be one of the most successful of
the housing programs operated by the City. Historically there are
more applications received for the program than can be funded,
using Rental Rehab program allocations from HUD. Under the likely
structure of the program, funds would pay one-third of the cost of
rehab, up to $5,000 per unit. The balance of the rehab would be
paid from financing obtained from the Virginia Housing &
Development Authority's (VHDA) housing fund allocated to Roanoke
for this purpose, or other financing. Program funds would be
loaned to investors to be repaid via balloon payments in 5 or 10
years. The requested amount would support the rehabilitation of
approximately 15 additional rental units.
City staff would like to be able to fund this proposal. But in
the face of limited funds, something had to be cut, and this
program is at least partially addressed through a separate
allocation from HUD.
3. Housing/Rc~eownership Counseling - $20,247 ($20,247)
Many citizens with housing problems -- inability to buy a house,
living in substandard rental property, unable to maintain their
old house -- could improve their situation with some advice and
personal assistance from a knowledgeable person. People forced to
leave condemned housing need someone to help them find alternative
shelter. Homeowners in their first house, or whose houses have
been renovated under a rehab program, or whose houses are
beginning to need repair or increased maintenance, could benefit
from close counseling regarding taking care of a home and planning
for periodic maintenance. This would help people become and stay
more self-sufficient, and keep houses that have been repaired in
good shape. This activity would consist of a new city staff
position to counsel citizens on implications and options for
housing, what it means to be a homeowner or a renter, where to
find alternative housing etc. Such counseling is crucial to
increase self-sufficiency.
This proposal is not recommended for funding because there is a
position of housing counselor at the Roanoke Redevelopment &
Housing Authority. Upon investigation, it was determined that
most of the services proposed could be provided by the RRHA
housing counselor, and therefore an additional position would not
be needed.
4. Gainsboro Abandoned Property Acquisition - $20,000 ($20,000)
The Gainsboro PAC/GNDC proposed to purchase four abandoned and
vacant dwellings in the project area. The "Target Area",
Harrison/Fairfax Avenues is the location of three of the
dwellings, the fourth is located in the 400 block of Gilmer
Avenue, N.W. PAC/GNDC will initiate the acquisition of these
properties to be converted into housing for low/moderate income
families or persons. Funds to rehabilitate the acquired dwellings
will be secured by the private sector, and other institutions such
as VHDA.
This proposal is not being recommended for funding. It is expected
that the Home Purchase Assistance program will provide funds for
individuals or families to buy the vacant houses directly and then
obtain rehabilitation financing through HUD's Section 312 program.
5. Gainsboro Acquisition/Demolition - $13,500 ($13,500)
The project is to acquire two dwellings located in the 400 block
of Fairfax Avenue, N.W. The dwellings are severely blighted and
the physical deterioration of each is detrimental to positive
revitalization of the entire area. The project will include the
relocation of tenants who presently occupy the two dwellings.
(note: These funds are requested by the Gainsboro PAC to be
utilized by the RRHA because of its ability to acquire, relocate
and demolish)
To undertake this project, especially with the known title
problems involved, would take much more than the funds requested.
However, without questioning that this is a valuable project, city
staff feels other needs are currently more pressing for limited
funds. The houses in question could potentially be addressed
through the existing Rental Rehabilitation program. Therefore this
proposal is not recommended at this time.
2
6. Gainsboro Demolit~ons - $10,000 ($10,000)
The purpose of this request is to secure funds to demolish several
abandoned and vacant dwellings in the Gainsboro Project Area.
These dwellings are a health hazard, and have deteriorated to a
state where feasible rehabilitation costs are prohibitive. These
dwellings take away from the positive efforts of PAC/GNDC to
upgrade this neighborhood. Note: The funds are earmarked for the
City cr RRHA whichever is the best conduit.
The city building department will have sufficient funds to
demolish abandoned and vacant dwellings that are a health or
public safety hazard. Therefore a separate demolition account for
Gainsboro is considered unnecessary and the proposal is not
recommended.
7. Historic Conm~ercial Rehabilitation Loans - $400,000
($400,000)
With city efforts at commercial revitalization and historic
preservation, coupled with the recently proposed H-1 zoning
district, a loan fund should be established to help property
owners renovate historic commercial properties. This fund would
help preserve the heritage of Roanoke while retaining jobs for
city residents.
While city staff believes this to be a worthwhile proposal,
limited funds and other pressing needs prohibit this proposal's
recommendation at this time.
8. Eligibility Clearinghouse - $3,000 ($3,000)
The Human Resources clearinghouse would be established to maintain
centralized accurate data on available resources and the low-
income clients receiving those services. CDBG funds are needed to
purchase the appropriate computer and software at an estimated
cost of $3,000. The computer will provide social service workers
with a quick, accessible picture of the available services and
client information. The clearinghouse would improve effectiveness
of service delivery by: 1) preventing duplication of services, 2)
preventing abuse of the assistance system by clients, 3)
facilitating inter-departmental communication, 4) enabling case
workers to match client needs with available public and private
resources, and 5) enhancing service delivery to the homeless. When
fully operational, the clearinghouse will benefit an estimated
4,000 low-income City residents.
This proposal is not recommended at this time. Due to funding
constraints, this program could be postponed and implemented at a
later date.
9. Homeless Assistance Program - $18,600 ($18,600)
The purpose of the Homeless Assistance Program is to enhance the
3
quality of life for Roanoke's low-income single male, homeless
population. In their recent report titled "No Place to Call
Home", the City Manager's Task Force on Homelessness estimated
that there are at least 177 homeless people in Roanoke. The
report identified the majority of these homeless to be single
males. CDBG funds in the amount of $18,600 are requested to
contract with the Salvation Army to provide essential services to
this population. The Salvation Army has provided assistance to
homeless in Roanoke since the 1920's and is in need of financial
resources to continue this service. In addition to offering their
emergency bed space, the Salvation Army counsels, feeds and
clothes the homeless at their new Red Shield Lodge. This new
facility shelters up to 40 men at a time. The City has entered
into contractual agreements with the Salvation ARmy previously
with positive results. The requested CDBG funds would provide
funds to underwrite the cost of housing for 60 homeless Roanoke
City residents.
This is another worthwhile and needed program. However, funds
other than CDBG are currently being provided for this program
through the Commonwealth and separately from HUD. This would be a
new use of CDBG funds and would raise expectations for future
funding. The function of temporary provision of shelter will be
provided in the Emergency Assistance Fund. Therefore city staff
does not recommend funding this proposal at this time.
10. Neighborhood Watch - $8,000 ($8,000)
The purpose of this program would be to promote neighborhood
safety and security through volunteers in cooperation with the
Neighborhood Watch Program by 1) assisting neighborhood
organizations establish and support neighborhood block watches; 2)
highlighting and participating in crime prevention activities in
conjunction with neighborhoods, the Roanoke City crime prevention
unit, and the Neighborhood Partnership crime prevention committee;
and 3) developing a booklet and materials of the steps in
establishing a neighborhood block watch and a brochure of current,
effective crime prevention tips.
Although this is a needed program, city staff recommends a smaller
scale approach be tried with existing Neighborhood Partnership
staff with possible assistance from volunteers or students.
Therefore this proposal is not recommended for funding.
Office af the City Cler~
June 8, 1988
File #72
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report transmitting a status report of the Follow-Up Task
Force on the Homeless, was before the Council of the City of
Roanoke at a regular meeting held on Monday, June 6, 1988.
On motion, duly seconded and unanimously adopted, the report was
received and filed with appreciation.
Sincerely, ~.~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr.
Ms.
James D. Ritchie, Director of Human Resources
Donna S. Norve~le, Staff Coordinator
Room 456 Munk:ipol Building 215 (~urch Avenue, S.W. Roanc~e, VJrg~nio 240'I'1 (703) 981-2541
Office of the City Clerk
June 8, 1988
File #72
Mr. Theordore J. Edlich
Total Action Against Poverty
P. 0. Box 2868
Roanoke, Virginia 24001
Dear ~r. Edlich:
The Mayor and Members of the Council of the City of Roanoke wish
to express sincere appreciation for providing your expertise as a
m~mber of the City Manager's Follow-Up Task Force on the
Homeless. As a result of the dedication and perseverance of
individuals such as those who serve on the Task Force, our City
will move progressively forward as we endeavor to be of
assistance to our homeless population.
~ ~ ~ 'Sincerely' ~x~t~x
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Munk:ipal Building 215 C~,.xch Avenue, S,W. Roanoke, Virginia 240t I (700) 981-2541
Office of the City Cle~
June 8, 1988
File #72
Mr. Raleigh Campbell
Council of Community Services
P. 0. Box 496
Roanoke~ Virginia 24003
Dear Mr. Campbell:
The Mayor and Members of the Council of the City of Roanoke wish
to express sincere appreciation for providing your expertise as a
member of the City Manager's Follow-Up Task Force on the
Homeless. As a result of the dedication and perseverance of
individuals such as those who serve on the Task Force, our City
will move progressively forward as we endeavor to be of
assistance to our homeless population.
Sincere ly,
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 2t5 C~urch A',~ue, S.W. Roanoke, Virginia 240t I (703) 981-254¢
~flce of ~e Cir~ ~er~
June 8, 1988
File #72
Dr. Wendell H. Butler
721 11th Street, N. W.
Roanoke, Virginia 24017
Dear Dr. Butler:
The Mayor and Members of the Council of the City of Roanoke wish
to express sincere appreciation for providing your expertise as a
member of the City Manager's Follow-Up Task Force on the
Homeless. As a result of the dedication and perseverance of
individuals such as those who serve on the Task Force, our City
will move progressively forward as we endeavor to be of
assistance to our homeless population.
Mary F. Parker, C~
City Clerk
MFP:ra
Roon"~ 456 Munlcipol Building 215 Church Avenue, S.W. Roanoke, Virginia 240t I (703) 98t-254'f
8, 1988
Office c~ the City Clerk
File #72
Ms. Angelica D, Lloyd
Norfolk Southern Corporation
204 South Jefferson Street
Roanoke, Virginia 24042
Dear Ms. Lloyd:
The Mayor and Members of the Council of the City of Roanoke wish
to express sincere appreciation for providing your expertise as a
member of the City Manager's Follow-Up Task Force on the
Homeless. As a result of the dedication and perseverance of
individuals such as those who serve on the Task Force, our City
will move progressively forward as we endeavor to be of
assistance to our homeless population.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Room456 MunicipalBuildlng 215(~urchAve~ue, S.W. Roano~e. Virg~nia24011 (703) 981-2541
Office c~ ~e Cily Cle~
June 8, 1988
File #72
The Reverend Clay H. Turner,
St. John's Episcopal Church
Jefferson & Elm Avenue
Roanoke, Virginia 24016
Pastor
Dear Reverend Turner:
The Mayor and Members of the Council of the City of Roanoke wish
to express sincere appreciation for providing your expertise as a
member of the City Manager's Follow-Up Task Force on the
Homeless. As a result of the dedication and perseverance of
individuals such as those who serve on the Task Force, our City
will move progressively forward as we endeavor to be of
assistance to our homeless population.
Sincerely, /l~---
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, VIrg~nta 2401 ~ (703) 98~1-2541
Office of the City Cien~
June 8, 1988
File #72
The Reverend Frank W. Feather,
Forest Park Baptist Church
3858 Green Spring Avenue, No W.
Roanoke, Virginia 24017
Pastor
Dear Reverend Feather:
The Mayor and Members of the Council of the City of Roanoke wish
to express sincere appreciation for providing your expertise as a
member of the City Manager's Follow-Up Task Force on the
Homeless. As a result of the dedication and perseverance of
individuals such as those who serve on the Task Force, our City
will move progressively forward as we endeavor to be of
assistance to our homeless population.
Sincerely,~.~,l~,~. /I~
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Municipal Building 215 Church Avenue, S,W. Roanoke, Virginia 24011 (703) 98'1-254t
June 6, 1988
Mayor Noel C. Taylor and Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: REPORT OF HOI~ELESS FOLLOW-UP CO(~IllEE
BACKGROUND :~
A. Mayor Noel C. Taylor identified the plight of the city's.'
homeless as a major area of concern in his 1986 State of
the City address.
City Manager, Robert Herbert~ appointed a task force on
homelessness to study the issue.
The City Manager's Task Force on Homelessness studied tho
homeless and low-income housing situation in Roanoke and
presented its findings and recommendations in a
comprehensive report titled, "No Place To Call Home: A
Study of Housing and Homelessness in Roanoke, Virginia"
in April, 1987.
The report was submitted to City Council and was referred
to the City Manager for follow up.
Eo
The Follow-Up Task Force on the Homeless was established
by the City Manager to evaluate how well the report's
recommendations are implemented, to recommend new
activities based on future findings, and to assist City
administration with matters related to homelessness.
II. CURRENT SITUATION
Ao
One year has passed since the release of "No Place To
Call Home."
The Task Force has been monitorin~ our community's
progress towards the elimination of homelessness and the
threat of homelessness by focusing carefully on the 27
recommendations.
Co
The Follow-Up Task Force has prepared a report titled
"One Year Later: A Status Report on the
Recommendations."
D. The status report is attached for your information.
III. RECOMMENDATION
City Council receive the report and thank the Follow-Up
Committee for their continued monitoring of the implementation
of the study's recommendations.
Respectful 1 y submitted,
W. Robert Herbert
City Manager
WRH/DNS/slw
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Donna S. Norvelle, Staff Coordinator
NO PLACE TO CALL HO#E: A s'rUDY OF HOUSTNG AND HOFIELESSNESS
TN ROANOKE, VTRG]'N]'A
One Year Later: A Status Report On The
Prepared By:
City Manager's Follow Up Task Force on Homelessness
The Reverend Clay Turner, Chairman
Dr. Wendell H. Butler
Raleigh Campbell
Theodore Edlich
Reverend Frank W. Feather
Angelica D. Lloyd
James D. Ritchie
Roanoke City Staff
Donna S. Norvelle, Staff Coordinator
Susan L. Webster, Task Force Secretary
Hay, 1988
TABLE OF CONTENTS
Executive Summary 1 - 3
Status Report 4 - 13
Attachments
............. 14 - 18
Attachment A
Emergency Shelter Bed Space ........ 14
Attachment B
Homeless Assistance ............ 15
Attachment C
Status of Recommendations ...... 16 - 18
EXECUTIVE SUI, f, IARY
In April, 1987 the City Manager's Task Force on Homelessness and
Housing released their findings, conclusions and recommendations in a
report titled "No Place To Call Home: A Study of Housing and
Homelessness in Roanoke, Virginia." The report included 27
recommendations for upgrading services to improve the quality of life
for the homeless and those at risk of becoming homeless.
The publication of "No Place To Call Home" underscored the City's
commitment to the homeless and has served as a catalyst for public and
private cooperation. Community response ranged from renewed commitments
to the generation of new interest. The report was instrumental in the
creation of the City's Comprehensive Homeless Assistance Plan {CHAP).
This plan provided justification for securing available state and
federal homeless assistance grant funding (Attachment B).
Follow-Up Task Force
In response to the report, City Manager Robert Herbert established
the Follow-Up Task Force on Homelessness to review periodically the
status of the recommendations and to encourage appropriate and timely
actions. Seven community members were appointed, and City staff was
assigned to provide technical assistance and support.
The Task Force met regularly, collected information, considered
each recommendation and responded to administrative and community
requests concerning the homeless. The Task Force recommended to the
City Manager the disposition of the City's $26,000 allocation from the
federal Stewart B. McKinney Homeless Assistance Act. In addition to
providing assistance to City administration, the Task Force endorsed a
grant proposal submitted by Mental
health needs of the homeless.
Health Services to address the mental
Recommendations
The community has responded to the report's recommendations. Much
has been accomplished since April, 1987 to improve the quality of life
for the identified populations. Of the 27 recommendations cited in the
study, nine have been completed or received adequate attention. It is
anticipated that another two will be attended to within the next 12
months; 13 are currently under consideration; and three recommendations
will receive future consideration. {See Attachment C.)
Emergency Shelter Bed Spaces Increase
The Task Force noted a 29.3 percent increase in emergency bed space
since last April with a potential increase of 110.5 percent by the end
of the year. The Salvation Army and Roanoke Valley Trouble Center
{TRUST) have added a total of 21 emergency beds. Total Action Against
Poverty anticipates opening the Transitional Living Center in October,
1988 which will accommodate up to 100 men and women. The City Rescue
Mission and Justice House are also planning expansions.
Day Shelter Established
The Task Force acknowledges that a significant step was taken when
Roanoke Area Ministries opened RAM House which reduced some of the
stresses of homelessness by providing a comprehensive day shelter for
homeless and street people. The shelter, which is staffed chiefly by
volunteers from local religious congregations, serves hot lunches for an
average of 100 people daily and provides a variety of services. The
Task Force notes that there is a continuing need for volunteers for this
effort.
3
Resources for Homeless Assistance Programs Increaso
The Task Force appreciates the City's vigorous pursuit to obtain
state and federal funds that have become available for homeless
assistance programs. The City has received over $60,000 in grant funds
and allocated the monies to three local agencies within the past 12
months. The Task Force endorses the City Managerls recent
recommendation to earmark $33,000 from the Community Development Block
Grant Fund for the City's Emergency Assistance Fund. The Emergency
Assistance Fund will be beneficial in averting potential housing crises
such as utility cut-offs and eviction by providing immediate assistance
to families and individuals. (See Attachment B.)
Continuing Review of Recommendation~
The City Manager's Follow-Up Task Force on Homelessness plans to
continue careful examination of each recommendation and will increase
the frequency of its meetings to do so. In addition, community
representatives will be invited to discuss relevant issues with the Task
Force.
The Task Force appreciates the conscientious endeavors made by
organizations and individuals and challenges them to continue the
pursuit towards the elimination of homelessness and the threat of
homelessness.
STATUS OF RECOt94E#DATZONS
EMERGENCY SHELTER BED SPACE SHOULD BE EXPANDED BY THE WINTER OF
1987 SO THAT THERE ARE ENOUGH BEDS TO MEET THE DEMAND FOR SHELTER,
AND THEY ARE PROVIDED IN SAFE, CLEAN, AND ADEQUATE FACILITIES THAT
MEET OCCUPANCY CODES.
Emergency shelter bed space increased 29.3 percent by the
winter of 1987. TRUST's move to new facilities resulted in the
increase of five spaces. The Salvation Army opened the Red Shield
Lodge, replacing Tom's Place, which increased its capacity to 40
men. There have not been any changes in the capacity of Dudley
House, the Army's facility for women and families.
The Task Force projects that bed space will increase again in the
fall when Total Action Against Poverty opens the Transitional
Living Center. It is anticipated that the Transitional Living
Center will accommodate up to 100 men and women.
It is expected that the Rescue Mission's proposed family
shelter will accommodate up to 38 adults and six infants, thereby,
addressing the issue of facilities for families. The new facility
will increase the number of single men that may be sheltered as
well.
The Task Force understands that the Mennonite church has
purchased the property located at 702 First Street, SW. Justice
House, which now serves approximately 50 men, women, and children,
is being relocated to this site.
Roanoke Valley Trouble Center {TRUST) increased its available
bed space from nine to fourteen when the agency moved to new
facilities at 404 Elm Avenue, SW. (See Attachment A for further
statistics.)
AT LEAST TWO ALL-DAY QUALITY CHILD CARE CENTERS SHOULD BE
ESTABLISHED WITHIN THE NEXT YEAR BY LOCAL RELIGIOUS CONGREGATIONS
WHEREBY LOW-INCOME PARENTS AND TEMPORARILY HOMELESS PARENTS COULD
RECEIVE FREE OR MINIMAL COST CHILD CARE FOR THEIR CHILDREN.
The Task Force has found that religious institutions have not
been exempt from state day care licensing. No licenses have been
issued to religious groups within the past 12 months. The Task
Force has examined forms, documents, and standards for day care
licensure and will disseminate licensing guidelines on establishing
child day care facilities to area congregations.
A COMPREHENSIVE DAY FACILITY FOR CHRONICALLY HOMELESS AND STREET
PEOPLE SHOULD BE ESTABLISHED WITHIN THE YEAR. THIS FACILITY SHOULD
OFFER A SAFE INDOOR FACILITY WITH MINIMAL RULES FOR THOSE
INDIVIDUALS WHO SIMPLY WANT TO STAY INDOORS DURING THE DAY BUT
SHOULD ALSO OFFER A LOCAL ADDRESS FOR THE HOMELESS AND OUTREACH
SERVICES FROM KEY AGENCIES, INCLUDING THE DEPARTMENT OF SOCIAL
SERVICES, THE VIRGINIA DEPARTMENT OF REHABILITATIVE SERVICES, THE
SOCIAL SECURITY ADMINISTRATION, THE HEALTH DEPARTMENT, ASSISTANCE
TO TRAVELERS, MENTAL HEALTH SERVICES, AND OTHERS.
RAM House, a comprehensive day facility for the homeless and
street people, was opened by Roanoke Area Ministries. The shelter,
located at 824 Campbell Avenue, provides a variety of services by
incorporating the resources of other local agencies. Programs
include lunches, mental health counseling, job placement through
S
the Virginia Employment Commission, a washer and dryer, clothing
exchange, mailboxes for guests, and a fenced playground for
children. It is staffed by one paid professional, volunteers from
local religious congregations, and other service groups. Since
opening in December, 155 individuals from the community have
volunteered at RAM House. During the first three months of
operation, RAM House served lunch to a total of 650 unduplicated
guests. RAM House staff estimates that approximately half of its
guests are at risk of homelessness. The facility serves an average
of 100 people per day.
AT LEAST ONE ADDITIONAL TRANSITIONAL HOUSING FACILITY SHOULD BE
ESTABLISHED FOR THE HOMELESS WITHIN THE CALENDAR YEAR.
Total Action Against Poverty plans to open the Transitional
Living Center which will accommodate 100 in the fall of 1988.
Renovations have begun on the building located at 23 24th Street,
NW. The project originally targeted single men, however, the
center will also be open to women.
The Mennonite church has purchased two apartment buildings on
First Street, SW, and renovation has begun. Mid-1988 occupancy is
expected.
THE CITY OF ROANOKE:
a)
SHOULD REVIEW AND REVISE LOCAL ZONING ORDINANCES WHICH PLACE
UNREASONABLE ROADBLOCKS TO THE ESTABLISHMENT OF TRANSITIONAL
RESIDENTIAL FACILITIES AND APPROPRIATE SUPPORT SERVICES.
The Task Force considers this a very important goal. A
city-appointed Housing Strategy Task Force has recently
evaluated the long-range housing goals of the City. This task
force will review the recommendations of the housing study and
undertake further review as required.
b) SHOULD EXPLORE TAX AND OTHER INCENTIVES IT NIGHT ENPLOY TO
ENCOURAGE PRIVATE LANDLORDS TO REHABILITATE AND NAINTAIN
NODESTLY PRICED HOUSING,
The City is currently investigating potential new
programs.
c) SHOULD EXPLORE THE POSSIBILITY OF WAIVING CONNECTION FEES FOR
NON-PROFIT ORGANIZATIONS WHICH ARE THE SUPPLIERS OF DIRECT
HOUSING SERVICES TO THE HONELESS AND AT-RISK POPULATIONS.
The City is reluctant to set precedent by waiving
connection fees. Consideration is being given to establishing
a special fund to pay fees on behalf of qualified
organizations.
d) SHOULD CONSIDER THE PERNANENT LOW COST HOUSING NEEDS OF THE
COMNUNITY IN ANY STUDIES OR PLANS REGARDING URBAN RENEWAL.
Three members of the Task Force have been appointed to
the City Manager's Housing Strategy Task Force. Task Force
staff has been assigned to the project as well.
e) SHOULD UNDERTAKE CONCENTRATED INSPECTION OF OCCUPIED
SUBSTANDARD HOUSING IN ADDITION TO CURRENT EFFORTS TO INSPECT
VACANT HOUSING.
The Housing Strategy Task Force may address this issue in
its report to the City Nanager,
f) SHOULD NAINTAIN THROUGH ITS BUILDING DEPARTNENT A CURRENT,
UPDATED LIST OF ALL SUBSIDIZED HOUSING WHETHER ADNINISTERED AT
THE LOCAL, STATE, OR FEDERAL LEVEL.
Under consideration.
7
h)
SHOULD ESTABLISH A SINGLE SOURCE OF INFORMATION ON HOUSING
PROGRAMS, HOUSING-RELATED GRANTS, MODEL PROGRAM INFORMATION,
AND OTHER RELATED MATERIALS.
Under consideration.
SHOULD ESTABLISH A MECHANISM THROUGH WHICH AGENCIES COULD
APPLY FOR THE VARIOUS PUBLIC FUNDS THAT ARE NOW BEING MADE
AVAILABLE FOR SERVICES TO THE HOMELESS.
The Grants Compliance Office and the Human Resources
Directorate have coordinated efforts to provide a mechanism
which allows local shelter providers to apply for public
funds.
The Grants Compliance Office has aggressively sought
available public funds for homeless assistance programs.
Federal and state funds totaling $60,465 have been received by
the City. (See Attachment B.) The Human Resources
Directorate advertises for applications from local shelter
providers. The Follow-Up Task Force reviews the applications
and recommends allocations to the City Manager. Subject to
City Council approval, sub-grantee agreements are executed
between the City and the shelter providers. Human Resources
staff serves as project manager for the administration of
these funds.
SHOULD, THROUGH THE OFFICE OF THE CITY MANAGER, NAME A SMALL
EVALUATION GROUP TO EVALUATE HOW WELL THE RECOMMENDATIONS OF
THIS REPORT ARE CARRIED OUT AND TO RECOMM£ND NEW ACTIVITIES
BASED ON FUTURE FUNDING AND NEEDS.
8
o
The Follow-Up Task Force on Homelessness was established
in October, 1987 by the City Nanager. Seven community members
were appointed, and City staff was assigned to provide support
and technical assistance. The Reverend Clay Turner continues
hfs service by cha~ring the Follow-Up Task Force. This task
force serves as a community vehlcle to assure that the study's
recommendations are addressed by the appropriate organizations
in a timely manner. The Follow-Up Task Force meets regularly
and plans to ~ncrease the frequency of meetings.
SHOULD NAKE USE OF ALL EXISTING AND NEW PUBLIC AND VOLUNTARY
SECTOR RESOURCES TO BETTER EQUIP RESIDENTS OF SUBSIDIZED AND
LOW-COST HOUSING TO CARE AND NAINTAIN THAT HOUSING.
The Task Force considers thls a priority and will review
progress on th~s recommendation ~n the near future.
A CONNUNITY FOUNDATION SHOULD BE ESTABLISHED IFt4EDIATELY BY THE
COUNCIL OF CONMUNITY SERVICES, AND PRIVATELY DONATED FUNDS
ENGENDERED BY THIS STUDY SHOULD BE CHANNELED TO THE COMNUNITY
FOUNDATION FOR DISBURSEMENT TO APPROPRIATE AGENCIES AND PROGRAMS.
The Council of Community Services has accepted this
recommendation. A task force has been formed, and a foundation
will be establlshed by mid-1988.
LOCALITIES SURROUNDING ROANOKE CITY SHOULD APPLY FOR AND DEVELOP
PUBLICLY SUBSIDIZED HOUSING PROGRAMS OR ACTIVELY ENCOURAGE THEIR
DEVELOPMENT BY RESPONSIBLE PRIVATE SOURCES. IF A LOCALITY DECIDES
THAT IT CANNOT OR SHOULD NOT BECONE INVOLVED IN PUBLIC OR SECTION 8
HOUSING, IT SHOULD MAKE MONETARY CONTRIBUTIONS TO THE CITY AND THE
REDEVELOPMENT AND HOUSING AUTHORITY BASED ON THE RESIDENCE OF
ORIGIN OF THOSE ACCEPTED INTO THE CITY'S PROGRAMS.
This Task Force will encourage and monitor the development of
regional housing programs.
8. ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY, THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD), AND THE VIRGINIA DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT EACH SHOULD INSTITUTE AND ENFORCE
CAREFUL SCREENING PROCEDURES FOR LANDLORDS AS TO RENTAL MAINTENANCE
PRACTICES.
The Task Force will make this a priority in the future with
representatives of the public housing authority.
9. THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY SHOULD ALTER ITS
PRIORITY SYSTEM WHICH DECLARES PUBLIC HOUSING AND SECTION 8
CERTIFICATE HOUSING AS BEING EQUAL IN STATUS AND WHICH, THEREFORE,
SERVES TO DISCOURAGE CLIENTS FROM MOVING TO SECTION 8 CERTIFICATE
HOUSING FROM THE PUBLIC HOUSING PROJECTS.
The Task Force will make this a priority in the future with
representatives of the public housing authority.
10. LOCAL GOVERNMENTS AND AGENCIES LIKE TOTAL ACTION AGAINST POVERTY
AND THE LEAGUE OF OLDER AMERICANS SHOULD DEVELOP CONTINUING HOME
MAINTENANCE PROGRAMS FOR LOW-INCOME HOMEOWNERS, ESPECIALLY THE
ELDERLY.
The Task Force anticipates that the City's Housing Strategy
Task Force will address this issue.
11. LOCAL UTILITY COMPANIES SHOULD CHANGE THOSE BILLING PRACTICES WHICH
PRECIPITATE HOUSING CRISES FOR LOW-INCOME FAMILIES.
10
The Task Force plans to invite representatives from local
utility companies to discuss billing practices during 1988.
12. MENTAL HEALTH SERVICES OF ROANOKE VALLEY {MHS) SHOULD DEVELOP A
PROCEDURE WHEREBY MHS EXTENDED CARE STAFF ACTIVELY CONTACT ALL
INDIVIDUALS TO BE RELEASED TO THIS COrI4UNITY FROM A STATE
INSTITUTION FOR THE PURPOSE OF DETERMINING WHETHER THE DISCHARGE
PLANS ARE APPROPRIATE FOR THESE INDIVIDUALS AND IF THEY ARE IN NEED
OF MENTAL HEALTH SERVICES AVAILABLE TO THEM.
The Task Force plans to invite Fred Roessel, Director of
Mental Health Services, to discuss the progress being made on this
recommendation in the next few months.
13. THE VIRGINIA DEPARTMENT OF MENTAL HEALTH AND MENTAL RETARDATION
SHOULD DEVELOP A SUBSIDY PROGRAM THROUGH WHICH OPERATORS OF HOMES
FOR ADULTS AND OTHER GROUPS COULD GET ADDITIONAL FUNDS IF THEY
AGREE TO OFFER TRANSITIONAL LIVING SITUATIONS AND APPROPRIATE
SUPPORT SERVICES TO HELP RESIDENTS TO LEARN TO LIVE INDEPENDENTLY.
The Task Force plans to invite Fred Roessel, Director of
Mental Health Services, to discuss the progress being made on this
recommendation in the next few months.
14. LOCAL RELIGIOUS CONGREGATIONS CAN AND SHOULD MAKE A MORE
SUBSTANTIAL CONTRIBUTION TOWARDS MEETING THE EMERGENCY, SHORT-TERM
NEEDS OF THE HOMELESS AND THOSE AT RISK OF HOMELESSNESS, BUT THEY
SHOULD DO SO IN A COORDINATED FASHION THROUGH ROANOKE AREA
MINISTRIES.
The Task. Force recognizes the contributions of local religious
congregations toward the establishment and maintenance of RAM
11
House. Furthermore, the Task Force commends Roanoke Area
Ministries for its efforts to coordinate services and resources.
15. THE BUSINESS COMMUNITY AND THE CHAMBER OF COMMERCE SHOULD SUPPORT
SUPPORT SYSTEMS WHICH HELP LOW-INCOME WAGE EARNERS AND THEIR
FAMILIES AVOID CRISES.
The Task Force plans to invite representatives from the
business community to discuss this recommendation in the upcoming
year.
16] LOCAL AGENCIES WHICH ADVOCATE THE RIGHTS AND NEEDS OF THE CLIENT
GROUPS REPRESENTED IN THE HOMELESS AND AT-RISK POPULATIONS SHOULD
BE SUPPORTED IN THEIR EFFORTS TO EDUCATE THE COMI4UNITY AT LARGE
ABOUT THE NEEDS AND RIGHTS OF THE DISABLED AND DISADVANTAGED
MEMBERS OF OUR COMMUNITIES.
Individual members of the Task Force have addressed several
community and religious groups about the findings of the Task Force
in an effort to educate the general community about such issues.
17. THE EMERGENCY SERVICES COMMITTEE WHICH MEETS UNDER THE AUSPICES OF
THE COUNCIL OF COMMUNITY SERVICES SHOULD IMI4EDIATELY EXPAND AND
STRENGTHEN ITS EFFORTS TO COORDINATE SERVICES AND TO ACT AS AN
ADVOCACY GROUP ON BEHALF OF THE HOMELESS AND THOSE AT RISK OF
HOMELESSNESS.
The Council of Community Services has accepted this
recommendation. The Emergency Services Committee meets on a
monthly basis, and participation of the member agencies has been
good. The member agencies include Roanoke Area Ministries, The
Salvation Army, Presbyterian Community Center, Justice House,
Roanoke City Social Services, the City Rescue Mission, Roanoke
12
18.
County Social Services, Botetourt County Social Services, TRUST,
Food Bank, League of Older Americans, St. Francis House, Help,
Inc., Information and Referral, Mental Health Services, Red Cross,
Samaritan Inn, and Total Action Against Poverty.
THE TASK FORCE SUPPORTS THE VETERANS ADMINISTRATION MEDICAL
CENTER'S RECENT FUNDING PROPOSAL FOCUSING ON THE NEEDS OF HOMELESS
VETERANS IN THE COMMUNITY.
The Veterans Administration Medical Center's proposal was not
funded, however, the Center developed a smaller scale program
utilizing existing resources. Staff from the Admissions
Out-Patient Social Work Office has been assigned to work with
homeless veterans. The Task Force will invite a Veterans
Administration representative to address the Task Force on its
progress in this area.
13
ATTACHMENT A
14
EMERGENCY SHELTER BED SPACE
Projected # of
Available Available Additional
Bed Space Bed Space Spaces in
Provider Feb.~ 1987 April~ 1988 Gain Future
Salvation Army
Red Shield Lodge* 24 40 16 0
Dudley House 12 12 0 0
Rescue Mission
Family Shelter 12 adults 12 adults 0 38
2 infants 2 infants 0 6
Men's Shelter 30 45 15'* 52***
Recovery 32 32 0 45
TRUST 7 adults 12 adults 5 0
2 infants 2 infants 0 0
Justice House 12 15 3 ****
TAP
0 0 0 100
TOTAL 133 172 39 241
*New men's shelter opened in November, 1987 replacing Tom's Place.
**The Rescue Mission's gain and the number of clients served is due to
the use of roll-away beds in the existing facility.
***Rescue Mission will eventually be able to expand to 104 using bunk
beds.
****It is difficult to ascertain at this time the number of spaces
available at the new facility.
ATTACHMENT B
15
Z
o
ATTACHMENT C
16
17
x
x
X
X
x
X
X
x
18
X X X ~ X X
Office of ~e City Cler~
June 8, 1988
File #277
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29134, authorizing execution
of an amendment to a certain agreement with Downtown Roanoke,
Inc., such amendment to change the method of disbursing service
district revenue for fiscal year 1988-89 and succeeding years,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, J~ne 6, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
pc: Mr. Robert W. Hooper, Executive Director, Downtown Roanoke,
Inc., 410 First Street, S. W., Roanoke, Virginia 24011
Mr. Joel M. Schlanger, Director of Finance
Mr. William L. Brogan, Municipal .4uditor
Mr. Jerome S. Howard, ,Ir., Commissioner of Revenue
Mr. Gordon E. Peters, City Treasurer
Ms. Deborah J. Moses, Chief, Billings and Collections
Mr. Brian J. Wishneff, Chief of Economic Development
Room456 Municil:~lBuilding 215 C~hurch Avenue, S.W. Roanoke. Vlrg~nla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of June, 1988.
No. 2~134.
VIRGINIA,
AN ORDINANCE authorizing the execution of
certain agreement with Downtown Roanoke, Inc.;
an emergency.
an amendment to a
and providing for
BE IT ORDAINED by the Council of the City of
1. The City Manager and the City Clerk are
to execute and to seal
being Amendment No. 1,
Downtown Roanoke, Inc.,
Roanoke that:
hereby authorized
and attest, respectively, an amendment,
to the Agreement dated June 23, 1987, with
pertaining to the Downtown Service District,
such amendment to change the method of disbursing service district
revenue for Fiscal Year 1988-1989 and succeeding years, as described
in the report of the City Manager to Council dated June 6, 1988;
such amendment to be approved as to form by the City Attorney.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 6, 1988
Honorable Noel C. Taylor, Mayor
and Members, Roanoke City Council
Roanoke, Virginia
Dear Members of City Council:
Subject: Request to Amend Section 3.7 (c) of the Downtowu
District Services Agreement
Background
¢~;
A. Downtown Service District was established by Ordinance No. 28453 wh~ich
was adopted by Roanoke City Council on December 8, 1986. The]~istr%D~
became official on July 1, 1987.
B. Services Agreement, which defined the scope of work to be carried
by Downtown Roanoke, Inc. and set forth how payments for services
would be made by the City to Downtown Roanoke, Inc. was approved
Roanoke City Council on June 22, 1987.
II. Current Situation
III.
A. Change in disbursement of service district revenue has been requested
by Downtown Roanoke, Inc. (See attached letter)
i. Method of payment for FY 88-89 and succeeding fiscal years calls
for four (4) payments (Sept. 15, Dec. 15, April 15, and July 15).
2. Proposed method of payment would be semi-annual (October 15 and
April 15).
Year-End Adjustment, if necessary, based upon actual receipts as com-
pared to the Director of Finance's annual budget revenue estimate
would still be required.
City Council approval of any revision to the Agreement is required
before a method of payment, other than currently prescribed by
Section 3.7 (c), can be implemented.
Issues
A. Contracted Services
B. Program Funding
C. Legal
D. Timing
Members of Council
Page 2
IV. Alternatives
A. Approve request to amend Section 3.7 (c) regarding method of payment.
1. Contracted services will continue as outlined in the existing
Agreement dated June 23, 1987.
2o
Program funding is established annually by the Director of Finance
via an estimate of actual revenue to be received by the City
during the succeeding fiscal year. The FY 88-89 revenue estimate
is $113,891.00 and was adopted by City Council as an element of
the FY 88-89 General Fund Budget at a special meeting of City
Council on May 12, 1988.
3. Legal requirement for Council action to approve this request will
be met.
4. Timing is important since the next contract year begins July 1,
1988.
B. Do not approve the request.
Contracted Services would not change. However, the last quarterly
payment to Downtown Roanoke, Inc. in FY 88-89 would actually be
made after the end of the fiscal year (July 15, 1989) which causes
a cash flow problem.
2o
Program funding would still be set by the Director of Finance as
a part of his annual revenue estimate with payments remaining on
a quarterly basis (Sept. 15, Dec. 15, April 15, and July 15).
3. Legal requirement for Council action would be a moot issue.
4. Timing would no longer be an issue.
Vo
Recommendation: It is recommended that City Council adopt Alternative "A".
This will authorize the City Manager to execute an amendment tn the exist-
ing District Services Agreement, specifically Section 3.7 (c) regarding
Disbursements to Downtown Roanoke, Inc. (DRI). Thereafter, disbursements
to DRI will be made on a semi-annual basis (October 15 and April 15)
which will enhance DRI's cash flow. Year-end adjustments to reconcile
actual revenue collected to disbursements made to DRI will still occur,
if necessary.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:EBRJr:mp
Members of Council
Page 3
Attachment
cc:
City Attorney
Director of Finance
City Auditor
Commissioner of Revenue
City Treasurer
President, Downtown Roanoke, Inc.
Executive Director, Downtown Roanoke, Inc.
Chief, Economic Development - Grants
H, LAWRENCE DAVIDSON
Davidsons
President
BEVERLY T FITZPATRICK, JR.
Dominion Bankshares
Vice President
JOHN W. LAMBERT, JR.
John Lambert Associates
Secretary
JOSEPH B. WRIGHT
Deloitte Haskins & Sells
Treasurer
ROBERT H, BENNETT
Grand Piano & Furniture Co Irc
GUY W. BYRD
Signet Bank
WILLIAM H. FULTON
iBM Corporation
EDWIN C. HALL
Hail Associates
GOREEN M. HAMILTON
Holel Roanoke
JAMES W. HARKNESS
Dominion Bankshares
F. EDWARD HARRIS
United Virginia Bank
WILLIAM F. HAWKINS
Colonial American Nat'l Bank
WILLIAM S. HUBARD
Center in the Square
JAMES W. JENNINGS, JR.
Woods Rogers & HazJegrove
CHARLES I. LUNSFORD II
Chas Lunsford SOnS/F B HaJ~
RICHARD M. LYNN
Heironimus
CHARLES H. McKEEVER
WDBJ-TV
BRIDGET B. MEAGHER
Alexander's
EDWARD C. MOOMAW, JR
World Travel Service
WILMAM R, REID
Commumty Hospital
J. ROBERT THOMAS, JR,
Chaney, Thomas Stephenson & Hill
CLAy H. TURNER
St Johns Episcopal Church
JAMES M. TURNER, JR
d M Turner & CO
BRIAN J WlSHNEFF
City Economic Development Office
ROBERT W. HOOPER
Executive Director
April 28, 1988
~EC~IVED
Mr. W. Robert Herbert
City Manager
City of Roanoke
215 Church Ave., SW
Roanoke, VA 24011
Dear Bob:
As presented to you last month, our proposed Downtown
Service District budget for FY 1988-89 included an assumption
that we would receive full DSD funding within the fiscal
year based on the Finance department's estimate of revenue.
In order to accomplish this, a minor change in Section
3.7 (c) of our DSD contract with the City is necessary,
and with this letter I am formally requesting this change.
Essentially, the change calls for adjusting the dis-
bursement schedule for FY 1988-89 and succeeding fiscal years
from a quarterly basis (Sept. 15, Dec. 15, April 15 and
July 15) to a semi-annual basis (October 15 and April 15),
but still providing for a year-end adjustment based on actual
revenue.
This proposed change was discussed in detail with the
Director of Finance and approved by him, and the City Attorney
was verbally apprised that this request was in the offing.
We would greatly appreciate the City's consideration of
this request and stand ready to work with all departments
involved.
Sincerely,
Robert W. Hooper
Executive Director
RWH/el
cc: Joel W. Schlanger
Wilburn C. Dibling, Jr.
H. Lawrence Davidson
DOWNTOWN ROANOKE, INCORPORATED
410 FIRST STREET, S. W. · ROANOKE, VIRGINIA 24011 · (703) 342 2028
Office of the City Clerk
June 8, 1988
File #467-405
Mr. W. Robert Herbert
City ~anager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29136, authorizing execution
of a contract with Homer & Associates, P.C., for a feasibility
study of adaptive re-use of the former Jefferson High School,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 6, 1988.
Sincerely, f~.~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Homer & Associates, P.C., 110 West Campbell Avenue Roanoke,
Virginia 24011 ,
The Honorable Beverly T. Fitzpatrick, Sr., 2425 Nottingham
Road, S. E., Roanoke, Virginia 24014
Mr. Warner N. Dalhouse, 929 Hershberger Road, N. W. Roanoke,
Virginia 24012 ,
Mr. Richard A. Dearing, 501 Clydesdale Street S. W.
Roanoke, Virginia 24014 ' ' ,
Mr. Horace G. Fralin, 310 Robin Hood Road, S. E. Roanoke,
Virginia 24014 ,
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
~r. Joel M. Schlanger, Director of Finance
Mr. Kit ~. Kiser, Director of Utilities and Operations
Mr. James D. Ritchie, Director of Human Resources
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Brian J. Wishneff, Chief of Economic Development
Room456 Munici!~all~ildlng 215(~urchAve~ue,$.W. Roanoke, Vlrg~nla24011 (703)98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of June, 1988.
No. 29136.
VIRGINIA,
AN ORDINANCE authorizing the
Homer & Associates, P.C.,
use of the former Jefferson
emergency
execution of a contract with
for a feasibility study of adaptive
High School; and providing for an
re-
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, a written contract with Homer &
Associates, Inc, P.C., in an amount not to exceed $55,000.00, for
such firm providing a feasibility study of adaptive re-use of the
former Jefferson High School, as more particularly set forth in the
report of the City Manager to this Council dated June 6, 1988, a
copy of which is on file in the Office of the City Clerk, said
contract to be upon form approved by the City Attorney and to con-
tain such other terms and conditions as are provided therein.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Oerk
June 8, 1988
File #60-467-405
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29135, amending and reor-
daining certain sections of the 1987-88 Capital Fund
Appropriations, providing for the transfer of $57,000.00 from
Capital fmprovement Reserve, to Jefferson High School Study, to
provide funds for a contract with Homer & Associates, P.C., for
a feasibility study of adaptive re-use of the former Jefferson
High School; and for a newspaper survey to provide community-wide
input into the identification of alternative re-uses of the faci-
lities, which Ordinance was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 6, 1988.
Sincerely, ~..
Mary F. Parker, CMC
City Clerk
MFP:ra
pc;
Mr. W. Robert Herbert, City Manager
Mr. Kit ~. Kiser, Director of Utilities and Operations
Mr. James D. Ritchie, Director of Human Resources
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Brian J. Wishneff, Chief of Economic Development
Room456 MunlclpalBulldlng 215(~urchAve~ue, S.W. Roano~e, Virg~nla24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 1988.
No. 29135.
AN ORDINANCE to amend and reordain certain sections of
1987-88 Capital Fund Appropriations, and providing for an
emergency.
the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
General Government
Jefferson High School Study (1) ....................
Capital Improvement Reserve
Economic Development (2) ...........................
1) Appr. from Gen. Rev. (008-052-9608-9003) $ 57,000
2) Econ. Development (008-052-9575-9178) (57,000
$13,136,379
57,000
45,231,731
273,334
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 6, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Jefferson High School
Background:
A. Council created the "Jefferson High School Committee" on
March 11, 1985, to find options for an appropriate use for this
once-proud public educational facility.
Co
Jefferson High School Committee presented a report to the Water
Resources Committee on July 27, 1987, recommending that the best
use of the structure would be as a Center for the Performing Arts
and/or Human Services, and that a feasibility study be prepared
to comprehensively determine the cost of renovation and usage.
Water Resources Committee recommended that City Council authorize
a use and feasibility study for the former Jefferson High School
faci%ities, such study to consider any utilization of the building
that retains the exterior facade and that is shown to be financially
self-sufficient.
II. Current Situation:
Representatives of the Jefferson High School Committee and City
Administration jointly developed specifications with which to
solicit proposals for a study of adaptive re-use of the former
Jefferson High School.
Request for Consultant Qualification Proposals was advertised in the
Roanoke Times & World News on Sunday, February 14, 1988.
Statements of Qualifications were received in the Office of the City
Engineer on Friday, March 4, 1988, from the following six (6) local
professional firms:
O
The Hill Studio
Sherertz, Franklin, Crawford & Shaffner
Frantz-Chappelear Associates, P.C.
Smithey & Boynton
Horner& Associates
Hayes, Seay, Mattern & Mattern
Several of the proposals included the anticipated involvement of
specialized consulting firms in various aspects of the subject
study.
Members of Council
Page 2
Interviews were conducted with all firms continuing to express
interest in the project. (one firm withdrew from consideration
prior to being interviewed) Following the interviews all proposals
were ranked and the committee was in unanimous agreement on the
firm with which to negotiate a proposed study agreement.
E. Members of the consultant selection team included:
Judge Beverly T. Fitzpatrick
Warner N. Dalhouse
Richard A. Dearing
Horace G. Fralin
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
L. Bane Coburn, Civil Engineer
Brian J. Wishneff, Chief of Economic Development
III. Issues:
A. Consultant qualifications.
B. Cost.
C. Funding.
D. Time of Completion.
IV. Alternatives:
City Council authorize a contract with Horner& Associates~ P.C. of
Roanoke for the sum of $55t000 for a feasibility study of adaptive
re-use of the former Jefferson High School.
Consultant qualifications have been verified by the proposal
and interview process conducted by representatives of the
Jefferson High School Committee and City Administration.
Attachment "A", entitled "Magic Again - New Life for Jefferson
High School" describes the innovative and exciting process to
be used in the proposed study.
2o
Cost has been negotiated at $55,000, and is considered
acceptable for the scope of services proposed. An additional
expense, estimated at $2000, is recommended for a newspaper
survey to provide community-wide input into the identification
of alternative re-uses of the facilities.
Fundin~ will be provided by the City and is available from the
sale proceeds of the Kroger Bakery Building.
Members of Council
Page 3
Time of Completion is estimated at approximately 4-6 months.
It is important that a decision be made on the re-use of
these facilities before further deterioration occurs.
City Council not authorize a contract with Horner& Associates
for a feasibility study of adaptive re-use of the former
Jefferson High School.
Proposals would have to be re-evaluated and consultants
interviewed.
Cost would need to be negotiated with a consultant, and
may increase or decrease dependent upon scope of services
desired.
3. Fundin~ would not be required at this time.
4. Time of Completion would be extended by an indeterminate amount.
V. Recon~endation:
City Council concur with Alternate "A":
Authorize a contract with Homer & Associates, P.C., in a form
approved by the City Attorney, in the amount of $55,000 for a
feasibility study of adaptive re-use of the former Jefferson High
School.
Appropriate the sum of $57~000 from Capital Improvement Reserve
Account No. 008-052-9575-9178 into a new account in the Capital
Projects Fund to be established by the Director of Finance for
the study and newspaper survey.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
pc:
Earl B. Reynolds, Jr., Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
James D. Ritchie, Director of Human Resources
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Brian J. Wishneff, Chief of Economic Development
Judge Beverly T. Fitzpatrick, Sr., 2425 Nottingham Road, SE, Roanoke, VA
Warner N. Dalhouse, 929 Hershberger Road, NW, Roanoke, VA 24012
Richard A. Dearing, 501 Clydesdale Street, SW, Roanoke, VA 24014
Horace G. Fralin, 310 Robin Hood Road, SE, Roanoke, VA 24014
~NoeW^ L?oe ~fo~r J. evffler~so~nI High
N I A
MAGIC AGAIN!
NEW LIFE FOR JEFFERSON HIGH SCHOOL
(Revised April 20, 1988)
INTRODUCTION
Jefferson High School is more than a building. It is a
collection of memories, a proud tradition and a resource that
can be brought back to life in a new form to serve today's
needs. Located on Campbell Avenue S.W. at a major entrance to
downtown Roanoke, Jefferson High School offers an important
opportunity to act as a catalyst for ongoing downtown and
neighborhood revitalization efforts by bringing new activity to
this under-utilized corridor.
PROCESS AND SCMR~ULR
Horner& Associates' project team including Sowers &
Associates and Thomas & Means Associates propose an approach to
studying the feasibility of the adaptive re-use of the former
Jefferson High School that will actively involve potential
users, civic leaders, City of Roanoke Officials and members of
the Jefferson High School Committee in generating re-use/
development ideas and in selecting an option for more detailed
design, market and financial analysis. This involvement will
include two workshop activities. The study will result in an
action-oriented development strategy for the building's adaptive
re-use including a summary report and an image/theme for
development efforts. This process and a general 4 - 6 month
schedule for the project are illustrated on the following page.
SCOPE OF SERVICR~
The Project Team will carry out the feasibility study for
the adaptive re-use of the former Jefferson High School
according to the following scope of services:
I. PROJECT PLANNING
During this planning stage, the Project Team will
develop a work plan and schedule for major tasks and
events. In addition, team members will conduct key
person interviews with groups such as potential users,
City officials and staff, civic leaders, financial
institutions, and real estate professionals. From
these interviews and discussion with representation
from the City and the Jefferson High School Committee,
preliminary re-use ideas and additional data needs and
sources will be identified. An invitation list for two
planning workshops will also be compiled. Actual
mailing lists, letters of invitation, correspondence
and other necessary telephone notification for these
workshops will be the responsibility of the City of
Roanoke.
Tasks:
o Project Work Plan and Schedule
o Key Person Interviews
o Identification of Workshop Participants
o Identification of Data Needs
Fee (11% of total): $5,200
II. BUILDING EVALUATION/SITE EVALUATION/RENOVATION
COST ESTIMATE
Homer & Associates, Sowers & Associates and John
Shumate will tour the building and assess its physical
condition so a cost estimate for the renovation can be
developed. Special attention will be given to the
roof, the windows and other systems that would have a
major impact on both the initial cost and the long-term
operating costs. Mechanical and electrical renovation
costs will be estimated on a square-foot basis, based
on historical data. The building will be reviewed for
code compliance and handicapped accessibility. A~
asbestos removal contractor will examine the building
for asbestos-containing materials and prepare a cost
estimate for its removal. The site will be evaluated
for pedestrian and vehicular access, provision of
parking and the public's perception of the building.
Should an acoustical evaluation of the auditorium be
desired to confirm its suitability for a particular
use, an acoustical consultant will be retained as an
additional service. The preliminary cost estimate will
be used for Stages III and IV of this project. It will
later be updated per the options selected in Stage V.
Fee (5% of total): $2,300
III. IDEAS
This stage will consist of two key elements: 1) a
public information/survey instrument to solicit ideas
and build interest among the general public and 2) an
interactive workshop with key civic leaders and
potential users.
2
Questionnaire:
A brief and highly graphic questionnaire inviting
individuals and civic organizations in the Roanoke
Valley to offer ideas for possible uses for Jefferson
High School will be designed to increase public
awareness and support while expanding the universe of
ideas for the building's re-use.
The questionnaire will be a 1/2 page display ad to the
full Roanoke Valley distribution of the Roanoke Times
and World News, with a clip-out and mail-in coupon for
the use of respondents. The ad would include
information on the history and traditions of Jefferson
High School to stimulate interest in the project.
Through careful coordination with the newspaper,
prominent placement could be assured.
This scope of services covers the professional services
of writing, illustrating and designing camera-ready art
for the public information/questionnaire; and
evaluating responses from tabulated material provided
by the City of Roanoke. Questionnaires will be
returned to and tabulated by the City of Roanoke.
The costs of printing and distribution via newspaper
are not included in this scope of services and would be
the responsibility of the City of Roanoke and the
Jefferson High School Committee. The Project Team
would coordinate the production of this product to meet
the budget identified for printing and distribution.
Workshop 1:
The first workshop will be an opportunity to think
creatively about new uses for Jefferson High School.
This workshop could be scheduled to coincide with the
distribution of the questionnaire or with the completed
evaluation of the questionnaire results. The Project
Team will work with workshop participants to generate a
variety of potential compatible new uses for the site.
Approximately 30 - 40 representatives of key
organizations and citizens will be invited to work with
the Project Team in interactive sessions during a 1/2
day workshop.
3
Tasks:
o Write, design and produce camera-ready art for
appropriate questionnaire as a newspaper ad of
page in size.
o Evaluate questionnaire results from tabulated
material.
o Plan,
o
an
1/2
prepare materials and conduct workshop.
Define up to 4 optional uses to be investigated in
subsequent stages.
Fee (21% of total): $ 10,100
IV. PRELIMINARY MARKET RESEARCH/ECONOMIC ANALYSIS
Investigation during this stage will begin evaluation
of the options developed in Workshop #1 to determine
their marketability. This fact-finding will include
analysis of items such as:
o rental rates in the Roanoke area;
o building operational costs including maintenance,
management, utilities, taxes and associated
expenses;
o major employers, labor market composition and
employment trends;
o space needs, resources and levels of interest of
selected potential civic, cultural or other
institutional tenants.
o review of existing competing or comparable spaces
in Roanoke market
Appropriate interviews and preliminary research will be
conducted for up to 4 options. In this stage, the Team
will draw on existing data sources. Research will be
of such a depth to provide preliminary market and
financial data upon which informed choices may be made
in the next phase.
Tasks:
o Preliminary market research and analysis on
up to 4 options
Fee (9 % of total): $ 4,300
V. SELECTING OPTIONS
This stage will include Project Team worksessions,
preparation of presentations on the feasibility of
options and a second interactive workshop. In
preparation for this workshop, the Project Team will
conduct worksessions to evaluate up to 4 preliminary
options based on the market, economic, operational,
design and structural data compiled. The Team will
prepare workshop materials and information of the
economic and design feasibility of each preliminary
option investigated to help participants advise on the
selection of the most appropriate option for further
investigation. Following the 1/2 day workshop, the
Project Team will define the market, management,
design, theme/image and financing approaches to be
studied to determine project feasibility.
Task:
o Evaluate options and present feasibility
information
o Plan, prepare materials and conduct workshop
o Define approaches for further study on selected
option
Fee (20 % of total): $ 9,460
VI.
PRODUCE DEVELOPMENT STRATEGY, PROGRAM AND THEME
FOR SELECTED OPTION
The Project Team will develop an overall development
strategy, program and image for the selected option.
This option will be either a single use program and
theme or a combination of programs that will have a
con~mon marketing theme. The first element will be a
market feasibility survey of the selected option to
test aspects such as the demand for the use at the
Jefferson High School location, community acceptance of
program concepts, the need for parking and other
amenities, and the possibility of additional compatible
community uses of the facility. Architectural design
alternatives and related renovation/development costs
will be generated and an economic pro forma for the
selected development option will be prepared.
5
Recommendations on components such as management
planning and financing approaches will be incorporated
into an action plan for the project. This action plan
will also include an implementation schedule on next
steps for developing the facility.
In addition, the Project Team will make recommendations
on an appropriate theme and image for the project
to help the project gain community acceptance and
support.
Tasks:
o Produce development strategy, program and theme
o Develop architectural design concept and cost
estimate
o Develop economic pro forma
o Prepare management, implementation and promotional
recommendations
Fee (18 % of total): $8,800
VII. PREPARE FINAL REPORT
The Project Team will prepare a final report
su/r~arizing the development strategy and related
recommendations. This report of approximately 15 - 25
pages will include appropriate conceptual diagrams. A
camera-ready original and 10 xerox copies of this
report will be included in this scope of service.
Additional printed copies of the report are not
included in this scope of service.
Representatives of the Project Team will make a final
presentation of this report to the appropriate City of
Roanoke officials and staff, and the Jefferson High
School Committee.
Tasks:
o Prepare final report and diagrams
o Presentation of final recommendations and report
Fee (16 % of total): $ 7,840
6
BUDGET
PROFESSIONAL SERVICES
I.
II.
III.
IV.
VII.
Subtotal:
Project Planning
Building Evaluation/Site Evaluation
Renovation Cost Estimate $ 2,300 / 5 %
Ideas $10,100 / 21%
Preliminary Market Research/
Economic Analysis $ 4,300 / 9 %
Selecting Options $ 9,460 / 20 %
Produce Development Strategy,
Program & Theme for Selected Option $ 8,800 / 18 %
Prepare Final Recommendations/Report $ 7,840 / 16 %
FEE / % OF TOTAL
$ 5,200 / 11 %
Professional Services
$48,000 /100 %
REIMBURSABLE EXPENSES
Long Distance Telephone $ 300
Fed. Express & Delivery $ 200
Meeting Costs $ 150
Reproduction, graphic materials and
typesetting $ 500
Travel
Air Fare
14 Trips RKE/DCA @ $240 $ 2,400
3 Trips BOS/RKE @ $450 $ 1,350
1 Trip BOS/DCA @ $320 $ 320
Lodging, Meals, Ground Transportation
21 days @ $100/day $ 1,600
10 days @ 30/day $ 180
Subtotal: Reimbursable Expenses
$ 7,000
BUDGET SUMMARY
Professional Fees
Reimbursable Expenses
TOTAL
$48,000
$ 7,000
$55,000
7
PROFESSIONAL SERVICE RATES & TIME ESTIMATES
Hourly Rate * Estimated Hours
Horner& Associates $ 45/hr 198
Richard Rife
Thomas & Means Associates
Ronald Thomas $ 100/hr
Graphic Artist $ 35/hr
Steven Schwartz $ 85/hr
Sherry Wagner $ 75/hr
Sowers & Associates
Ronald Britt
Oliver Strawn
$ 46/hr
$ 46/hr
Richard L. Williams,
Consulting Engineer
John Shumate
$ 50/hr
*Includes overhead, benefits and profit.
212
57
232
67
30
30
9
Oft~ce of the City C]en~
June 8, 1988
File #60-247
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29137, amending and reor-
daining certain sections of the 1987-88 Civic Center Fund
Appropriations, providing for the transfer of $50,000.00 from
Retained Earnings Unrestricted to Trade and Convention Center
Study, said funds to be used by the Task Force, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 6, 1988.
Sincerely, Pig~iJ~._,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Afr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Robert E. Chapman, Manager, Civic Center
Mr. Brian J. Wishneff, Chief of Economic Development
and
Room 456 Municipal Building 215 Church A'.,enue. S.W. Roanoke, ~rg~nia 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 1988
No. 29137.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Civic Center Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE
Roanoke that certain sections of the 1987-88
Appropriations, be, and the same are hereby,
reordained, to read as follows, in part:
IT ORDAINED by the Council of the City of
Civic Center Fund
amended and
Appropriations
Capital Outlay
Trade & Convention Center Study (1) .................
Retained Earnings
Retained Earnings - Unrestricted (2) ................
1) Appr. from General
Revenue (005-050-8624-9003) $ 50,000
2) Retained Earnings
- Unrestricted (005-3336) (50,000)
$ 274,006
50,000
$ 1,466,932
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
June 6, 1988
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Council Members:
Subject: Funding for the Trade Center Study
I. Background:
ao
Study prepared by Laventhol and Horwath and presented to City
Council on January 4, 1988 detailed the feasibility of
constructing a new Trade and Convention Center in Roanoke.
Task Force to pursue financing, location, and operation of a
trade center was recommended to and approved by City Council
on February 8, 1988. The Task Force is to report its progress
to City Council by August, 1988.
Location, financing, and operation of a Trade Center has been
pursued by this Task Force since March. Work has progressed
to the point in all of these areas where technical, outside
assistance is needed.
Technical assistance is needed in areas that include traffic
studies, graphics, travel, cost estimating, surveying,
architectural and engineering, and further program
refinements.
II. Issues:
A. Timing.
B. Cost.
C. Benefits of the Trade and Convention Center.
Members of Council
June 6, 1988
Page 2
III. Alternatives:
ao
Appropriate $50,000 from Civic Center account to a Trade and
Convention Center Study account to be used by the Task Force
to further its work.
Timing is important as report is to be made back to City
Council by August, 1988.
Cost is estimated to be $50,000. Funds will be taken
from retained earnings.
3. Benefits of the Trade and Convention Center in terms of
jobs and tax base to the City are more likely to be
realized.
Bo
Do not appropriate funds for assistance to the Trade and
Convention Center Study.
Timing could be affected in that the speed in obtaining
the information as well as the quality of the information
might be hindered without these funds.
2. Cost is not an issue.
Benefits of the Trade and Convention Center in terms of
jobs and taxes might be delayed without the ability of
this additional professional help at this time.
IV. Recommendations:
Recommend Alternative A that City Council Appropriate $50,000 from
Civic Center retained earnings to a Trade and Convention Center
Study account to be used by the Task Force to further its work.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/BJW:kds
cc: Earl B. Reynolds, Jr., Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Brian J. Wishneff, Chief of Economic Development
George C. Snead, Director of Administration and Public Safety
Robert E. Chapman, Manager of Civic Center
Office c~ the Ciry Clerk
June 8, 1988
File #188
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 29138, authorizing an
agreement between the City and the Commonwealth of Virginia
Department of Emergency Services to provide for the creation of a
Regional Hazardous Materials Response Team, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 6, 1988.
f%~ ~. ~..Sincerely,
Mary F. Parker, CMC
City Clerk
~,,fFP: ra
pc:
Mr. Addison Slayton, Director of Emergency Services,
Commonwealth of Virginia, 310 Turner Road, Richmond, Virginia
23225
Mr. Randolph M. Smith, City Manager, City of Salem, P. 0. Box
869, Salem, Virginia 24153
Mr. Elmer Co Hodge, County Administrator, County of Roanoke,
P. 0. ~ox 29800, Roanoke, Virginia 24018-0798
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. M. David ~ooper, Chief of Police
Mr. Harry P. ~fcKinney, Fire Chief
Mr. Warren E. Trent, Manager, Emergency Services
and
Room 456 Municipal Building 215 C~urch Avenue. S.W. Roanoke. Virg,nia 24011 (703) 981-254~
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of June, 1988.
No. 29138,
VIRGINIA,
AN ORDINANCE authorizing an agreement between the City and the
Commonwealth of Virginia Department of Emergency Services to provide
for the creation of a Regional Hazardous Materials Response Team; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is hereby aathorized, for and on behalf of
the City, to enter into a written agreement with the Commonwealth of
Virginia Department of Emergency Services for a term of three years
commencing July 1, 1988. The agreement shall authorize the City to
join with Roanoke Coun-y and the City of Salem to develop a Level III
Regional Response Team, shall commit the City to match pass-through
funding received from the Department of Emergency Services in the
following amounts: FY 87-88 5,000; FY 88-89 $5,000; FY 89-90 $4,000;
and shall be in substantially the form set forth in the attachment to
the City Manager's report to Council of June 6, 1988.
2. The form of the agreement shall be approved by the City
Attorney.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 6, 1988
The Honorable Mayor and City Council
Roanoke, Virginia
Re: Regional Hazardous Materials Response Team Agreement
Dear Members of Council:
I. BACKGROUND
State of Virginia has allocated $1.6 million to develop
and train regional hazardous materials response teams
which includes the purchase of specialized equipment.
Be
The Roanoke Valley has been identified by the State
Department of Emergency Services (DES) as being at
high risk for accidents involving hazardous materials
due to the high volume of chemicals coming through
the City on the Interstate system and railroad.
Ce
Each locality must decide what level of hazardous
materials incident response capability they wish to
maintain:
me
A Hazardous Material Accident Chart outlines
required training, equipment and level of
responsibility for each level of response.
(See Attachment 1)
The State Department of Emergency Services has
developed the Regional Response Team approach
for hazardous materials incidents. Attachment "B"
of the proposed Regional Hazardous Materials Incident
Response Team Agreement outlines the regions within
the State of Virginia and assigns a Regional
Hazardous Materials Coordinator for each region.
Ee
City of Roanoke, Roanoke County and City of Salem have
been requested by the State Department of Emergency
Services to develop a Level III "regional response
team" to respond at the State's request to hazardous
materials incidents within Regions 5 and 6. Other
localities are being requested to develop similar
regional response teams in the other regions.
Several draft agreements have been developed over the
past year with concerns of the responders outlined
for local government/state consideration.
Regional Hazardous Materials Response Team Agreement
Page 2
Terms of the proposed Agreement define City and State
responsibilities, response procedures, line of
authority, reimbursement procedures, insurance and
legal responsibilities and a termination clause.
Proposed Regional Hazardous Materials Incident
Response Team Agreement attached.
II. CURRENT SITUATION
City of Salem and Roanoke County have signed Agreements
with the State Department of Emergency Services to
develop a "Regional Response Team".
Be
City Council approval and authorization to enter into
such an agreement is required by June 15, 1988 if the
City of Roanoke wishes to participate in a "Regional
Response Team".
Members of Roanoke City Fire Department are currently
participating in State-sponsored Level III Hazardous
Materials training.
The City staff agrees that a Level III response
capability should be maintained due to the identified
high risk status for hazardous materials incidents
in the City of Roanoke.
The City staff has determined that participation in a
Regional Response Team would be the most cost effective
approach for the City.
The City Attorney's Office has been involved in the
development of the proposed agreement between the City
of Roanoke and the State Department of Emergency
Services.
III.
ISSUES
A. Level of Service
B. Funding
C. Manpower
D. Training
E. Liability
Regional Hazardous Materials Response Team Agreement
Page 3
IV. ALTERNATIVES
City Council authorize the City Manager to enter into
an agreement with the Department of Emergency Services
for a "Regional Hazardous Materials Response Team".
Level of Service will be maintained at a Level
III response.
2. Funding -
Funds in the amount of $44,502 have been
appropriated in the FY 88-89 Fire Department
budget for training, and baseline physicals
of team members.
The State Department of Emergency Services
will provide pass-through funding for
localities participating in the regional team
concept to be used for purchase of equip-
ment in the amounts of:
FY 87-88 $42,500
FY 88-89 32,750
FY 89-90 19,500
The City of Roanoke agrees to match DES pass-
through funding as listed below:
FY 87-88 $5,000
FY 88-89 5,000
FY 89-90 4,000
Ail salaries, wages and expenses incurred
during a DES authorized Level III response
will be directly reimbursed to the City.
This includes call back to maintain a minimum
staff for fire suppression.
Cost of yearly medical monitoring of team
members will be paid by the State.
Standard Worker's Compensation coverage
which amounts to 2/3 of the injured
employee's salary will be provided by the
State. The additional 1/3 coverage which
Regional Hazardous Materials Response Team Agreement
Page 4
Council has, by Resolution Number 14748,
agreed to provide for fire fighters who are
absent from duty on account of personal
injuries received in the line of duty would
remain the responsibility of the City of
Roanoke. The maximum period of this supple-
mental payment is sixty (60) days, unless
extended by Council.
Manpower - It has been determined that twenty-one
(21) fire personnel would need to be trained at
Level III in order to maintain the Regional
Team Agreement. Firemen will be requested to
volunteer for participation in this Team.
Training - The State will insure that Level III
training is provided locally for team members
which will include an instructor and training
manuals at no cost to the City.
(Salaries and fringe benefit costs for personnel
during training is the responsibility of the
City). If personnel required to leave Roanoke
for training, State will pickup all training and
lodging costs involved.
Liability -
The Commonwealth of Virginia will
provide liability insurance coverage for the
Regional Response Team, and will assume
responsibility for any and all foreseeable
acts or omissions arising out of or occurring
during responses under this agreement.
City of Roanoke personnel will be deemed
to be agents of the State during all Level
III responses.
DES will pay to the City of Roanoke $1,000
towards repair or replacement of vehicles/
equipment damaged during a Level III
response.
The Commonwealth of Virginia will provide
legal representation for the City or its
employees at no cost for any legal matter
resulting from a Regional Response Team
activity.
Regional Hazardous Materials Response Team Agreement
Page 5
City Council not authorize the City Manager to enter
into an agreement with the Department of Emergency
Services for a "Regional Response Team" and City pro-
vide Level III only within its' boundaries.
Level of Service - The City of Roanoke must
maintain this level entirely on its financial
and manpower resources.
2. Funding
aJ
Level III must be funded entirely by City.
FY-89 budget does not provide funds for Level
III response capability.
City would not receive pass-through funding,
expenses incurred during response, cost of
medical monitoring for personnel, state share
of Workman's Compensation or training cost.
Manpower would be required to man Level III
team solely by City of Roanoke.
Trainin~ - Level III training classes would not be
provided by State.
Liability - The City of Roanoke would not receive
the liability insurance protection, legal repre-
sentation and other advantages which the Common-
wealth will provide under the proposed Agreement,
See Section IV A 5 on page 4.
City Council not authorize the City Manager to enter
into an agreement with the Department of Emergency
Services for a "Regional Response Team" and provide
Level II response capability within its' own
boundaries.
Level of Service - Level III response would be
provided by regional team from Roanoke County
and City of Salem.
2. Fundin~ -
City of Roanoke would have to fund all costs
for Level II.
State will bill companies responsible for
spills requirinq Level III response by
regional team.
Regional Hazardous Materials Response Team Agreement
Page 6
WRH/r
Manpower would be required to man a Level II
team.
Training to maintain Level II response capability
would be the responsibility of the City.
5. Liability -
Claims may be filed against the City for
problems arising out of Level III incidents
within the City. The City would not receive
the liability insurance, legal representation
and other advantages which the Commonwealth
will provide under the proposed Agreement,
See Section IV A 5 on page 4.
RECOMMENDATION
City Council concur with Alternative "A" and authorize
the City Manager to enter into an agreement with the
Commonwealth of Virginia, Department of Emergency
Services to establish a Regional Hazardous Materials
Response Team for a period of three (3) years with option
of any party to terminate upon thirty (30) days written
notice.
Respectfu~y submitted,
W. Robert Herbert
City Manager
Attachment
pc:
City Attorney
Director of Finance
Director, Administration and Public Safety
Emergency Services Manager
Fire Chief
Police Chief
CITY OF ROANOKE, VIRGINIA
and
VIRGINIA DEPARTMENT OF ENR~GENCY SERVICES
LEVEL III
REGIONAL HAZARDOUS MAT~a~I~T.~ INCIDENT RESPONSE TEAM
*MUTUAL AID AGREEMENT*
A~P~EEMENT WITH LEVEL-III PROVIDER
Pursuant to the Code of Virginia, Title 44, paragraph
44.146.36, the Department of Emergency Services, herein known as
DES, enters into a Mutual Aid Agreement with the City of Roanoke,
Virginia.
Purpose:
Establish a Regional Hazardous Materials
Incident Response Team in support of the
Virginia Hazardous Materials Emergency
Response Program
Definitions:
Level-III Response: Incidents involving all
hazards classes and containment/transpor-
tation vehicles.
-1~
TERMS OF AGREEMENT
The City of Roanoke, Virginia agrees to provide the following:
A group of twenty-one (21) personnel trained in
Level-III response, along with Roanoke County and Salem
in a composite team.
For the purpose of this Agreement, all Roanoke City
Hazardous Materials Team personnel shall be considered
Level-III responders.
A commitment that all team members complete State
Level-III training or equivalent, and maintain pro-
ficiency by taking refresher courses and semi-annual
drills/exercises developed or sponsored by DES. Re-
quired annual refresher courses and drill/exercises
shall not exceed 40-hours per fiscal year. Training
shall be held locally (Roanoke Valley) unless expenses
are paid by DES. The City of Roanoke may refuse to
send personnel to training outside the Roanoke Valley
without penalty. Level-III training shall include
but not be limited to the following subjects: Personal
Protection and Safety, Technical Decontamination, De-
tection and Monitoring Equipment, Chemistry of
Hazardous Materials, Leak Intervention, Containment
System, Radiological Response.
-2-
Se
Maintain, with State financial assistance, a minimum
Level-III equipment inventory as specified by DES. See
Attachment A which sets forth the minimum equipment
requirements as of the effective date of this
Agreement.
New equipment and supplies will be purchased as
State Pass-Thru funds are made available to the City of
Roanoke.
A response vehicle, garaging, and an adequate storage
facility for equipment. Maintain equipment to accep-
table safety and operating guidelines as recommended by
Virginia DES.
Allow DES Regional Hazardous Materials Officer (HMO)
access to Haz-Mat Team equipment and training records.
Access shall be by appointment only with the
Coordinator of Emergency Services, Fire Chief or their
designee during normal business hours, 8:00 a. m. to
5:00 p. m., Monday through Friday.
Initiate response, at the request of DES, within
response areas five (5) and six (6), twenty-four (24)
hours a day, with a minimum of two (2) Level-III per-
sonnel and one (1) team leader within forty-five (45)
minutes of notification, as indicated by the Roanoke
Valley Team Agreement. See Attachment B which sets
forth response areas as constituted on the effective
date of this Agreement. The City of Roanoke has the
-3-
e
e
right to refuse response if the team is committed to
activities within their jurisdiction. Under no
circumstance shall DES limit the number of personnel
that will respond other
Agree to negotiate cost
equipment and materials.
than the minimum required.
sharing for the purchase of
The City of Roanoke's cost
share shall automatically be their investment as of
December 30, 1987. In addition, the City of Roanoke
agrees to match DES Pass-Thru funding as listed below:
* FY 87-88 $5,000
* FY 88-89 5,000
* FY 89-90 4,000
The matching funds may be used for vehicle, equipment,
supplies, or training expenses, as determined by the
Coordinator of Emergency Services, Fire Chief or their
designee.
The cost of the initial base line medical examination
which meets standards established by the U. S. Depart-
ment of Labor, Occupational Safety and Health Adminis-
tration for all Haz-Mat Team members.
Provide to DES within ten (10) days of close of
incident, an itemized bill for Level-III response, to
include:
a. Salaries,
response.
hours (equipment cleanup)
wages and expenses incurred during a
Portal-to-portal time plus three (3)
authorized. Salary and
-4-
benefits reimbursement shall be at responders
current rate at the time of the response.
b. All salaries and wages associated with call-back
personnel.
c. Costs of repair and/or replacement of items con-
sumed/damaged during response and training.
d. Total charges for hazardous materials response
vehicle(s).
10. Compliance with U. S. Department of Labor, Occupational
Safety and Health Administration (OSHA) regulations as
outlined in 29 CFR, Part 1910, Hazardous Waste
Operations and Emergency Response.
11. Virginia DES shall be the State agency responsible for
developing, administering and providing Haz Mat Level-
III certified training.
DES agrees to the following:
1. Directly reimburse the City of Roanoke (Emergency
Services) within sixty (60) days after receipt of a
DES approved itemized bill, all expenses incurred dur-
ing a DES authorized Level-III response. See page 4,
paragraph 9 for list of authorized expenses and costs.
2. Provide necessary funds, within State budget limits,
for the State's share of the cost of equipment required
to complete and maintain the minimum equipment list
standard as specified by DES. DES Pass-Thru funding to
the City of Roanoke:
a. DES shall guarantee Pass-Thru funding to the City
of Roanoke,
listed below:
(1) FY 87-88
(2) FY 88-89
(3) FY 89-90
a minimum but not limited to, as
$42,500
32,750
19,500
b. DES shall forward Pass-Thru funding to the City of
Roanoke by June 30, 1988 for first year funding,
by August 1, 1988 for second year funding, and by
August 1, 1989 for third year funding.
c. DES Pass-Thru funding for this response team
shall be divided equally among the City of
Roanoke, Roanoke County and the City of Salem.
d. Failure by DES to provide the minimum funding
levels listed in A. above shall void this Agree-
ment.
Insure that Level-III training is provided at no cost
to the City of Roanoke. If training is outside the
Roanoke Valley, DES shall cover all cost involved to
include lodging, meals, travel expenses. (Salaries and
fringe benefit costs excluded.)
Provide Worker's Compensation coverage in accordance
with Code of Virginia, Title 65.1.
Costs of yearly medical monitoring for hazardous
materials team members only and costs for suspected
exposure examinations for all hazardous materials team
-6-
members and medical support personnel as deemed
necessary by the City of Roanoke Fire Chief or his
designee. All medical monitoring shall be done at the
medical facility designated by the City of Roanoke
Administration
Provide on-scene, a DES Hazardous Materials Officer
(HMO) for all Level-III responses, both in and out of
the City of Roanoke. The DES HMO will furnish
technical equipment, advice and act as a liaison to the
local agency requesting assistance, the Regional
Response Team and to State/Federal agencies on-scene.
Response Procedures
1. Department of Emergency Services
incident.
(DES) is notified of
2. DES regional Hazardous Materials Officer (HMO) for the
jurisdiction involved is contacted and, in turn,
contacts the calling party.
3. The regional DES HMO, in coordination with the affected
jurisdiction, declares a Level-III incident.
4. DES HMO responds with the Regional Level-III Response
Team.
These procedures apply regardless of where the incident
occurs. Level-III jurisdictions will not be penalized if a Level
III response is required within their jurisdiction and therefore
will be reimbursed their costs and expenses for the response.
See page 4, paragraph 9 for list of authorized expenses and
costs.
-7-
Line of Authority
1. When the City of Roanoke Haz-Mat Team and the Roanoke Valley
Regional Response Team is activated, the team will report to
the scene and the local fire chief or his designee in the
locality where the incident occurs.
2. The Roanoke Valley Regional Response Team leader shall
maintain authority and control over the team members. The
team leader shall have total authority as to the number
of response team personnel needed on a response and when the
personnel should be replaced at the scene.
In the event of a conflict in management decisions that may
jeopardize the safety of team personnel, the Regional
Response Team leader shall have the authority to terminate
the response and return to their locality. There shall be
no recourse against the team leader, team personnel, or the
City of Roanoke.
Reimbursement Procedure
The reimbursement procedures applicable on the effective date of
this Agreement shall be as set forth in Attachment C. Such
procedures may be amended by joint agreement of DES and the City
of Roanoke Administration.
-8-
Equipment Rate Schedule
The following rate schedule shall apply for equipment used in
responding pursuant to this agreement:
HAZ MAT TRUCK
$100 per day (minimum charge
per response)
PUMPER
$100 per day (minimum charge
per response)
AUTOMOBILES, PICKUPS,
UTILITIES, CRASH TRUCKS,
AMBULANCES, ETC.
$20 each per call or $.21 per mile,
whichever is largest.
-9-
Liability Insurance and Legal Responsibility
The Commonwealth of Virginia shall provide liability
insurance coverage for the Regional Response Team, and shall
assume responsibility for any and all foreseeable acts or
omissions arising out of or occurring during responses under
this agreement.
There shall be no recourse against the City of Roanoke,
City of Roanoke Hazardous Materials Team, or any City of
Roanoke employee.
During all periods of activation under this Agreement, City
of Roanoke personnel will be deemed to be agents of the State of
Virginia who are acting solely on behalf of the State in such
activities.
Vehicle Loss or Damage
In the event of a vehicle accident involving the City of
Roanoke response vehicle(s), DES shall pay to the City of
Roanoke a maximum of $1,000 towards the repair or replacement of
the vehicle(s). This cost will be accessed on all DES authorized
Level-III responses regardless of where the accident occurs.
-10-
Legal Representation
The Commonwealth of Virginia shall provide legal represen-
tation at no cos% to the City of Roanoke, the City of Roanoke
Hazardous Materials Team, or any City of Roanoke employee in
any legal matter related to or associated with the Regional
Response Team.
-11-
Termination of Agreement
A. Either party to this Agreement may terminate the Agreement
upon thirty~ (30) days written notice to the other party.
If the City of Roanoke should terminate this Agreement
prior to three (3) years from the effective date of
execution, DES may take possession of any equipment
purchased solely with State funds which have been obtained
pursuant to this Agreement.
or substantial like items of
prior to termination.
Amendments to this Agreement
A reconcilation of identical
equipment shall be completed
shall be made in writing and by
mutual agreement of all parties.
This Agreement shall commence July 1, 1988 and shall be for
a period of three (3) years.
Except as provided in paragraph A above, any equipment
purchased during this Agreement or extension thereof shall
be and the same shall remain after termination of the
Agreement property of the City of Roanoke.
This Mutual Aid Agreement shall not preempt any existing
Mutual Aid Agreements (written or verbal) now in affect by
the City of Roanoke.
If at any time during the term of this Agreement or any
extension thereof, the law of the State of Virginia should
change in any way to diminish or alter the authority of the
local fire chief at any hazardous materials incident, this
Agreement may, at the option of the City, be terminated.
-12-
If this Agreement is terminated in accordance with this
paragraph, or because DES has failed to provide minimum
funding in accordance with paragraph 2d on page 6, the State
of Virginia shall forfeit any and all claims to equipment
purchased with State funds, and such equipment shall remain
property of the City of Roanoke.
Amendments:
This Mutual Aid Agreement may be amended at any time by
mutual agreement by both parties.
-13-
Agreement Effective Dates
The effective dates of the Mutual Aid Agreement shall be
from 7/1/88 through 6/30/91.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement upon the date first above written.
Coordinator
Department of Emergency Services
Date
Authorized City Official
Date
-14-
~inimum E~quipment for Hazardous Materials Response
References
* ^ "Nard" library
Computer, portable, w/printer, software
Data base subscriptions
~etection/Monitorinq
* ^ Combustible gas detector/02 meter
^ Combustible gas indicator (bulb type)
^ Dptector tube kit
Photo-ionization detector
^ pH paper
Pesticide detector tickets
^ PCB test kit
^ Leak detectors (soap, ammonia, etc.)
Sample kit/supplies
^ Radiation monitoring equipment
Ammonia Test Paper
Peroxide Test Paper
~ersonal Protective ~
* ^ SCBA 60 min. w/spare cyl. -
* ^ Turnout gear, complete - sets
Butyl rubber encap, suit ~ 4
PVC encap, su~t 6
CPE encap, suit 2 6
Viton encap, suit - 6
Saranex encap, disp. suit - 24
Polyeth. encap, disp. suit - 24
OSHA suit - 24
^ PVC splash suit - 8
^ Butyl Splash Suit - 8
^ Saranex coveralls - 24
^ PE coveralls ~
^ Nomex cloth Coveralls -
^ Std. Tyvek Coveralls - 24
^ Butyl gloves, hw - 12 pr.
^ Butyl gloves, ~w - 12 pr.
^ Viton gloves, lw - 12 pr.
^ Viton gloves, hw - 12 pr.
^ Nitrile gloves, hw - 12 pr.
^ PVC/Nitrile gloves - 12 pr.
^ PVC gloves - 12 pr.
^ PVA gloves - 12 pr.
^ Neoprene gloves - 12 pr.
^ Neoprene/Latex gloves !
^ Latex gloves - 1 box
^ Cryogenic gloves - 2 pr.
^ Natural Rubber Gloves - 12
^ Leather gloves - 12 pr.
^ Fire fighter gloves - 6 pr.
^ PVC boots, disp. 24
^ Neoprene boots - 6 pr.
^ PVC/Nitrile Boots - 6 pr.
^ Butyl Boot~.- 8 pr.
^ Saranex overbooties - 24 pr.
^ Splash goggles - 12 pr.
^ Face shield - 4
7ools
* ^ Shovels, rd. pt. - 4
* ^ Shovels, sq. pt. - 4
^ Shovels, scoop, n.s. - 2
* ^ Pike pole, 8'
* ^ Pike pole, closet
* ^ Axe, pike head
* ^ Axe, flat head
* ^ Haligan bar
^ Street brooms - 2
^ Rakes, fire - 2
^ Plumber Wrench (Chain Type)
^ Bolt cutters, 24"
^ Crowbar, n.s., 28"
^ Bung wrench, n.s. - 2
^ Drum Upender
^ Drum truck
^ Drum slings
^ Transfer pump, rotary
^ Tool kit, std.
^ Tool kit, n.s.
^ Sledge hammer
^ Floor sqUeegees . 2
^ Air tools
Control ~evices
* ^ Chlorine A kit
* ^ Chlorine B kit '~
Chlorine C kit
Edwards/Cromwell repair kit,
Edwards/Cromwe~'l repair kit,
Edwards/cromwell repair kit,
Edwards/Cromwell repair kit,
Large leak repair kit
Assorted epoxy, latex, etc., items
Clamps, plugs, patch items
* ^ Filter fence components
* ^ Booms - disposable
^ Dome clamps
Drift pins - assorted sizes
^ Absorbent - pads/rolls
* ^ Material for Underflow dans
^ Spill pillows
"A" - or eqUal assorted eqUipment
ior eqUal assorted eqUipment
"C" or equal assorted eqU}pment
"D" or equal assorted equipment
* ^ Oil absorbent/Oil Dri
^ Neutrasorb (acids) - 100 lbs.
^ Neutracit (caustics) - 50 lbs.
^ Solusorb (solvents) - 50 lbs.
* ^ Soda ash - 100 lbs.
* ^ Other absorbents - as needed
^ Spill rugs - 4
^ Plug 'n Dike - 50 lbs.
^ Lead Wool
Decontamination
^ Decon shower
* ^ Brushes, hoses, other decon supplies
* ^ Plastic sheeting
* ^ Traffic cones - 10
^ Solutions, neutralizers, etc.
^ Containment devices/pools
* ^ Soaps, TSP, etc.
~afet¥ Equipment
^
Misc.
^
^
^ Trauma-type first aid kit
^ Emergency eye wash
^ Fire blankets
^ Body bags - 6
^ Timers - 2
^ Safety harness w/retrieval ropes
^ 20-lb. ABC fire exting%/isher
^ Class "D" fire extinguisher
* ^ Megaphone
^ Handlights - 12
^ Portable lights explosive proof - 4
* ^ Banner guard tape - 4 rolls
^ Burn kits
^ Grounding eq//ipment
* ^ Foam extinguisher
^ Halon extinguisher 20#
Handlights exploS~ve proof - 4
,
Overpak kits, &ad pek - 2
Open-top dr~m, 55 gal., 17H - 2
Assorted bungs
Plastic pails - 6
Poly overpak dr~m - 2
Exhaust fan, 1 sm., 1 lg. with snake tube
Cord reels, 1 200', 1 !00'
Weather kit
* Binoculars, 2 pr.
^ Range scope
^ Camera, 35mm w/flash, telephoto lens
^ Polaroid instant slide kit
^ Office supply kit
^ command vests - 8
^ Drum punp with hoses
^ Cylinder caps
^ Misc. pipe fittings
Communication ~
^ Multi-cha~nel portables w/chargers _
* ^ Vehicle-mounted radios (UHF,
=~=u~e/moblle telephon~~' - 5
W_rritten Procedures
* ^ Operational plan/guidelines
^ SOP .
Medical monitoring program
* Level II
^ Level II E
Level III - All
********* NOTICE ********
PLEASE COMMENT AND MAIL BY DECE~IBER 28,
MR. K~ITH SPAFFORD
VA. DEPT OF EMERGENCy SERVICES
310 TURNER ROAD.
RICHMOND, VA. 23225.
1987.
MAIL TO:
-4-
0
Z
AT~AC~R~ "C"
Reimbursement Procedure
1. Payment of salary and wages, and expenses (meals, lodging,
etc.) for hazardous materials officers and technicians
responding from the Level-III jurisdiction. Portal-to
portal time will apply. A three-hour, in-house equipment
clean-up time will be allowed for all personnel involved
in the response. Costs associated with "call-back" will
also be covered.
2. Payment for or resupply of expendable materials used during
the incident.
3. Payment for or replacement of non-expendable items (suits,
air packs, etc.) damaged beyond economical repair.
4. Payment for repair of non-expendable items.
5. Payment of Worker's Compensation claims.
A. DES Pass-Thru Funds may be held in contingency for City
of Roanoke Haz Mat Team members benefits not covered by
State Worker's Compensation.
DES will accept an itemized bill, verified by the DES
regional HMO, from the Level-III jurisdiction and will provide
direct reimbursement. Internal DES procedures will be establish-
ed to insure that the verification process is assured. The
jurisdiction receiving the Level-III support (except if the in-
cident occurred within the regional team jurisdiction) will not
receive any direct reimbursement for their efforts. Approved
costs will be included in the financial recovery process
authorized by the Code of Virginia. The Level-III costs will
also be included in the recovery process.
For a Level-III incident within a response team juris-
diction, the notification process is the same as above. DES will
respond with the team and treat the incident as a Level-III
response. Reimbursement procedures as listed above would
apply, along with the financial recovery process.
-2-
Office of the City Clerk
June 8, 1988
File #472-70
Kovatch ~iobile Equipment
One Industrial Complex
Nesquehoning, Pennsylvania
18240
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29140, accepting your bid
for the purchase of a 1250 GPM pumping engine, in the total
amount of $161,037.00, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
June 6, 1988.
Sincerely, /~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc: Mr.
W. Robert Herbert, City Manager'
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Harry P. McKinney, Fire Chief
Mr. D. Darwin Roupe, Manager, General Services
and
P, oot"n456 MunlcipalButlding 215(?nu~hAwenue, S.W. Roanoke,'vlrgtnio2,4011 (703)981-2541
Offlce oftheCityCle~
June 8, 1988
File //472-70
Grumman Emergency Products
1723 Seibel Drive, N. W.
Roanoke, Virginia 24012
TBC Fabrication, Inc.
805 Kesler Mill Road
Salem, Virginia 24153
Ladies and Gentlemen:
Fire Equipment & Supply Co.,
3614 East Street
Landover, Maryland 20784
FMC Corporation
~ox 15, US Highway 58E
South Boston, Virginia
24592
I am enclosing copy of Ordinance No. 29140, accepting the bid of
Kovatch Mobile Equipment for a 1250 GPM pumping engine, in the
iotal amount of $161,037.00, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 6, 1988.
On behalf of the Council, I would like to express appreciation
for submitting your bid on the abovedescribed equipment.
MFP: ra
Enco
Sincerely,
Mary F. Parker, CMC
City Clerk
456 Municipal Building 215 C~urch Avenue, S.W. Roano~,, Virg~nlo 240t I (703) 98t-2541
IN THE COUNCIL OF THE CITY OF
The 6th day of June, 1988.
No. ~9140.
ROANOKE,
VIRGINIA,
AN ORDINANCE providing for the purchase of a 1250 GPM pumping
engine for use by the City, upon certain terms and conditions, by
accepting a bid made to the City for furnishing and delivering such
equipment; rejecting other bids made to the City; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Kovatch Mobile Equipment, made to the City
offering to furnish and deliver to the City, f.o.b., Roanoke,
Virginia, a 1250 GPM pumping engine for the sum of $161,037.00, is
hereby ACCEPTED.
2. The City's Manager of General Services is authorized and
directed to issue the requisite purchase order therefor, incorporating
into said order the City's specifications, the terms of said bidder's
proposal, and the terms and provisions of this ordinance.
3. The other bids made to the City for the supply of such equip-
ment are hereby REJECTED, and the City Clerk is directed to notify
such other bidders and to express the City's appreciation for their
bids.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Cler~
June 8, 1988
File #60-472-70
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. $chlanger:
I am attaching copy of Ordinance No. 29139, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the transfer of $161,037.00 from
Capital Maintenance and Equipment Replacement Program to Fire
Operations, to provide funds for the purchase of one new 1,250
GPM Pumping Engine from Kovatch ~lobile Equipment, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 6, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Harry P. McKinney, Fire Chief
Mr. D. Darwin Roupe, Manager, General Services
and
Room456 ,~,~niclpalBuildlng 215 C~urch Avenue. S.W. Roonoke, Vlrg~nia24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 6th day of June, 1988.
No. 29139.
AN ORDINANCE to amend and reordain certain sections
1987-88 General Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Fire Operations (1) .................................
Fund Balance
Capital Maintenance & Equipment Replacement Program-
City Unappropriated (2) ............................
1) Vehicular Equipment (001-050-3213-9010) $ 161 037
2) CMERP - City '
Unappropriated (001-3332) (161,037)
$22,615,090
7,545,748
$ 1,079,168
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
~!RDanoke, Virginia
June 6, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids For a 1250 GPM Pumping Engine
Bid Number 88-4-28
I concur with the recommendations of the Bid Committee
relative to the above subject and recommend it to you for
appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
Roanoke, Virginia
June 6, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bids For a 1250 GPM Pumping Engine
Bid Number 88-4-28
I. BACKGROUND
November 9, 1987, City Council designated Funds in
the Capital Maintenance and Equipment Replacement
Program to provide for the purchase of One (1) new
1,250 GPM Pumping Engine and operational
equipment.
February 2, 1988, specifications were developed
and specifically sent to eighteen (18) vendors
currently identified on the City's bid list. A
public advertisement was also published in the
Roanoke Times and World News on February 7, 1988.
March 4, 1988, Five bid responses were received,
publicly opened and read by the Manager of General
Services. During the evaluations of those
responses it was determined that all responses
exceeded the funds available for this purchase.
All bids were rejected.
April 11, 1988, specifications were revised and
sent to the eighteen vendors listed on the City's
bid list. These revised specifications were also
publicly advertised in the Roanoke Times and World
News.
Bid responses were received, after due and proper
advertisement, until 2:00 p.m., on May 10, 1988,
at which time all responses received were publicly
opened and read by the Manager of General
Services.
Bond Requirements - bid bonds, in the amount of
five percent (5%) and performance bonds in the
amount of the bid, were specifically identified in
the specifications.
Members of Council
Subject: Bids for a
Page 2
1250 GPM Pumping Engine
II. CURRENT SITUATIONS
ae
Ail bid responses were evaluated in a consistent
manner by representatives of the following
departments.
Fire Department
Motor Vehicle Maintenance
General Services
The lowest responsive bid was submitted by Kovatch
Mobile Equipment. This bid took two (2)
exceptions to the specifications. Those
exceptions are, one (1), wiring is function coded
in lieu of color coded and, two (2), an air power
shift will be provided with a manual override in
lieu of an electrical power switch. These
exceptions have been determined to be
informalities which do not substantially affect
price, quality, quantity, or delivery, as
identified in Section 23.1-3, Code of the City of
Roanoke, (1979), as amended.
III. ISSUES IN ORDER OF IMPORTANCE
A. Need
B. Compliance with Specifications
C. Fund Availability
IV. ALTERNATIVES
ae
Accept the lowest bid meeting specifications with
two (2) informality exceptions to provide one
(1) new 1,250 GPM Pumping Engine with operational
equipment from Kovatch Mobile Equipment for the
total Amount of $161,037.00.
1. Need - This alternative would allow for the
continued necessary fire protection to the
Citizens of the City of Roanoke.
2. Compliance with Specification - The bid from
Kovatch Mobile Equipment meets all City
specifications with two (2) exceptions which
have been determined as informalities.
Members of Council
Subject: Bids for a 1250 GPM Pumping Engine
Page 3
Fund Availability - Funds are designated in the
Capital Maintenance and Equipment Replacement
Program to provide for this purchase.
B. Reject all Bids
Need - The continued fire protection would not
be accomplished in the most effective and
efficient manner.
2. Compliance with Specifications - would not be a
factor in this alternative.
3. Fund Availability - designated funds would not
be expended.
RECOmmeNDATION
Council concur with Alternative "A" - accept the
lowest bid meeting specifications, with two (2)
informality exceptions, to provide one (1) new
1,250 GPM Pumping Engine with operational
equipment from Kovatch Mobile Equipment for the
total amount of $161,037.00 and reject all other
bids.
ADpropriate $161,037.00 from Capital Maintenance
and Equipment Replacement Program to Fire
Department account 001-050-3213-9010 to provide
for this purchase.
Respectfully submitted,
Committee:
cc: City Attorney
Director of Finance
0
0
0
CO
~ 0
0
0
~0
Office of the City Clerk
June 8, 1988
Fi le #122
Consolidated Industrial Roofing,
P. 0. Box 3277
Roanoke, Virginia 24015
[nc,
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29142, accepting your bid
for installation of a replacement roof for the National Guard
Armory Assembly Hall, in the total amount of $22,476.00, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday~ June 6, 1988.
Sincerely, ~~
Mary F. Parker, C~fC
City Clerk
MFP: ra
i4r .
Mr.
Mr.
Mr.
Ms.
Mr.
Pub
Ms.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
George Co Snead, Jr., Director of Administration
lic Safety
Dolores Co Daniels, Citizens' Request for Service
and
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 2401 t (703) 98t-2541
Office of the CJ~/Clerk
June 8, 1988
File #122
[. N. McNeil Roofing & Sheet Metal Co.,
P. O. Box 973
Roanoke, Virginia 24005
Into
John To Morgan Roofing & Sheet
1620 Sixth Street, N. E.
Roanoke, Virginia 24012
Metal Co., [nc.
Valley Roofing Corporation
P. O. Box 1329
Roanoke, Virginia 24007
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29142, accepting the bid of
Consolidated Industrial Roofing, Inc., for installation of a
replacement roof for the National Guard Armory Assembly Halt, in
the total amount of $22,476.00, which Ordinance was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, June 6, 1988.
On behalf of the Council, I would like to e.cpress appreciation
for submitting your bid on the abovedescribed project.
Sincerely, ~
Mary F. Parker, C~4C
City Clerk
MFP: ra
Enco
Roo~n456 MunR:ipalBuilding 215C~urchAve~ue, S.W. Roanoke, Vlrglnia24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of June, 1988.
No. 29142.
VIRGINIA,
AN ORDINANCE accepting the bid of Consolidated Industrial Roofing,
Inc., for the installation of a replacement roof for the N~-tional
Guard Armory Assembly Hall, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Consolidated Industrial Roofing, Inc. made to the
City in the total amount of $22,476.00 for installation of a replace-
ment roof for the National Guard Armory Assembly Hall, such bid being
in full compliance with the City's plans and specifications made
therefor and as provided in the contract documents offered said bidder,
which bid is on file in the Office of the City Clerk, be and is hereby
ACCEPTED.
2. The City Manager or the Assistant City Manager and the City
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, the requisite contract with the successful
bidder, based on its proposal made therefor and the City's specifica-
tions made therefor, said contract to be in such form as is approved
by the City Attorney, and the cost of said work to be paid for out of
funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each
such bid.
4.
municipal
nance
such bidder and to express to each the City's appreciation for
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this ordi-
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office c~ the City Clerk
June 8, 1988
File #60-122
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29141, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the transfer of $25,000.00 from
Capital Maintenance and Equipment Replacement Program - City
Unappropriated to Building Maintenance, Maintenance-Third Party,
in connection with award of a contract to Consolidated Industrial
Roofing for installation of a replacement roof for the National
Guard Armory Assembly Hall, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 6, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
po;
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Ms. Dolores C. Daniels, Citizens' Request for Service
and
Room 456 Municil:~l Building 215 C~urch Avenue, S.W. Roonc:~e, Virginia 240t I (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 1988.
No. 29141.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows,
Appropriations
Public Works
Building Maintenance
Fund Balance
1)
2)
in part:
$17,531,205
2,987,760
Capital Maintenance & Equipment Replacement Program-
City Unappropriated (2) ............................
Maintenence - Third
Party (001-052-4330-3056) $ 25,000
CMERP - City
Unappropriated (001-3332) (25,000)
$ 713,067
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
~ .... ~ · Roanoke, Virginia
June 6, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Replacement of Assembly Hall Roof
At National Guard Armory
32 Reserve Avenue, S. W.
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/hw
Attachment: Bid Committee Report
ce:
City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Citizens Request for Service
City Engineer
Construction Cost Technician
Roanoke, Virginia
June 6, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Replacement of Assembly Hall Roof
At National Guard Armory
32 Reserve Avenue, S. W.
Roanoke, Virginia
I. Back~round:
mo
City Council at its May 16, 1988 meeting, publicly opened and read
aloud the bids received for the Replacement of the Assembly Hall
Roof at the National Guard Armory at 32 Reserve Avenue, S. W.
Four (4) bids were received with Consolidated Industrial Roofing,
Inc. submitting the low bid in the amount of $22~476.00 and 28 con-
secutive calendar days.
Co
This project consists of a single membrane roofing surface adhered
to 1" of additional insulation. New roof and insulation to be
installed over the Assembly Hall only.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the contract
documents.
B. Amount of the low bid.
C. Fundin~ of the project.
D. Time of completion.
III. Alternatives are:
mo
Award a lump sum contract to Consolidated Industrial Roofing, Inc.
of Roanoke, Virginia, in the amount of ~22~476.00 and 28 con-
secutive calendar days to replace the Assembly Hall Roof at the
National Guard Armory in accordance with the Contract Documents as
prepared by the City Engineer's Office.
1. Compliance of the bidders with the requirements of the Contract
Documents was met.
A~nount of the low bid is acceptable. Engineer's estimate was
based on a single membrane ballasted roof system. This is a
single membrane adhered roof system which is slightly higher
per square (100 square feet).
3. Funding is available in the CMERP fund.
Time of completion is quoted as 28 consecutive calendar days
which is acceptable.
B. Reject all bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the Contract
Documents would not be an issue.
2. Amount of the low bid may increase if rebid at a later date.
3. Funding would not be encumbered at this time.
4. Time of completion would be extended. The roof has passed its
useful life and needs to be replaced.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to enter into a contractual agreement
with Consolidated Industrial Roofing, Inc., for Replacement of Roof
over Assembly Hall at National Guard Armory in accordance with the
Contract Documents as prepared by the City Engineer's Office in the
amount of $22~476.00 and 28 consecutive calendar days.
RAG/LBC/hw
Attachment:
cc:
Appropriate $25~000.00 from CMERP fund to Building Maintenance
Account No. 001-052-4330-3056, Maintenance Third Party Contracts;
$22~476.00 contract amount plus ~2~524.00 project contingency
amount.
D. Reject the other bids received.
Respectfully submitted,
Robert A. Garland, Chairman
William F. Clark
.GeorgeL~. Snead, Jr.
Tabulation of Bids
City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Citizens Request for Service
City Engineer
Construction Cost Technician
TABULATION OF BIDS
REPLACEMENT OF ASSEMBLY HALL ROOF
AT NATIONAL GUARD ARMORY
32 RESERVE AVENUE, S. W.
ROANOKE, VIRGINIA
Bids opened before City Council on May 16, 1988, at 2:00 P. M.
BIDDER Lump Sum Bond NO DAYS
Consolidated Industrial
Roofing, Inc. $22,476.00 Yes 28
I. N. McNeil Roofing and
Sheet Metal Co., Inc. 27,257.00 Yes 29
John T. Morgan Roofing
and Sheet Metal Co., Inc. 25,429.00 Yes 30
Valley Roofing Corp. 29,346.00 Yes 29
Engineer's Estimate: $18,000.00
Chairman William F. Clark
· Snead
Office of City Engineer
Roanoke, Virginia
June 6, 1988
Office of the City Cler~
May 18, 1988
Pile #122
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Corr~ittee
Mr. ~it B. Kiser )
Gentlemen:
The following bids for replacement of the Assembly Hall Roof at
the National Guard Armory, 32 Reserve Avenue, So W., were opened
and read before the Council of the City of Roanoke at a regular
meeting held on Monday, May 16, 1988:
BIDDER
BASE BID TOTAL
Consolidated Industrial Roofing, Inc.
John T. Morgan Roofing & Sheet Metal Co., Inco
I. ~. McNeil Roofing & Sheet Metal Co., Inc.
Valley Roofing Corporation
$22,476.00
25,429.00
27,257.00
29,340.00
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and recorr~nendation to
Council.
Sincere ly,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Consolidated Industrial Roofing, [nc., P. O. Box 3277,
Roanoke, Virginia 24015
John T. Morgan Roofing & Sheet Metal Co., Inc., 1620 Sixth
Street, N. E., Roanoke, Virginia 24012
I. N. McNeil Roofing & Sheet Metal Co., Inc., P. 0. Box 973,
Roanoke, Virginia 24005
Valley Roofing Corporation, P. 0. Box 1329, Roanoke, Virginia
24007
Mr. Wilburn C. Dibling, Jr., City Attorney
P, aom 456 Municipal Building 215 C~ur~h A',.~ue. S.W. Roanoke, VIrg~nta 24011 (703) 981-2541
Office of ~e City Clerk
June 8, 1988
File #27
Strahle Construction Company,
P. 0. Box 12745
Roanoke, Virginia 24028
Ineo
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29144, accepting your bid
for asbestos removal at the Water Pollution Control Plant, in the
total amount of $23,345.00, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, June 6, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr.
Mr°
W. Robert Herbert, City Manager
Wilburn C. Dibling, ,Ir., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr° Steven L. Walker, Manager, Water Pollution Control Plant
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost
Technician
Room 456 Municipal Building 215 (~urch Avenue. S.W. Roanc~Ne, 'Virginia 240'11 (703) 981-2541
Office of the City Cler~
June 8, 1988
File #27
Doyle Painting Contractors, Inc.
Highway 87, North State Route 835
Ridgeway, Virginia 24148
Detomax Eco-System, Ltd.
1226 Lanier Road
~artinsville, Virginia
24112
Construction Services of
of New River Valley
405 North Franklin Street
Christiansburq, Virginia
24073
LC~f Corporation
P. O. Dox 13487
Roanoke, Virginia
24034
Hico, Inc.
950 Radford Road
Christiansburg, Virginia
24073
Ladies and Gentlemen:
I am enclosing cody of Ordinance No. 29144, accepting the bid of
Strahle Construction Company, Inc., for asbestos removal at the
Water Pollution Control Plant, in the total amount of $23,345.00,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, June 6, 1988.
On behalf of ihe Council, I would like to exoress appreciation
for submitting your bid on the abovedescribed project.
Sincerely,
~4ary F. Parker, CM.C
City Clerk
MFP:ra
Enc.
Room456 Munlcll~lBuildlng 2150nurchAve~ue, S.W. Roano~e, Virg~nla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 1988.
No, 29144.
AN ORDINANCE accepting the bid of Strahle Construction Company,
Inc., for asbestos removal at the Water Pollution Control Plant,
upon certain terms and conditions, and awarding a contract there-
for; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Strahle Construction Company, Inc., in the
total amount of $23,345.00, for asbestos removal at the Water
Pollution Control Plant, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by
Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
June 8, 1988
File #60-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 29143, amending and reor-
daining certain sections of the 1987-88 Sewage Fund
Appropriations, providing for the transfer of $26,000.00 from
Maintenance, Other Charges to Administration, Contractual
Services, in connection with award of a contract to Strahle
Construction Company for asbestos removal at the Water Pollution
Control Plant, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 6,
1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
EnCo
pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Steven L. Walker, Manager, Water Pollution Control Plant
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Room456 MunlclpolBulldlng 215ChurchA,,,~ue.S.W. Roanc~,e,V~rg~nta24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of June, 1988.
No. 29143.
AN ORDINANCE to amend and reordain certain sections
1987-88 Sewage Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Sewage Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
ApproDriations
Administration
Contractual Services (1) ............................
Maintenance
Other Charges (2) ...................................
1) Fees for Prof. Srvcs. (003-056-3150-2010) $ 26,000
2) Maintenance - Equip. (003-056-3155-2048) (26,000)
$ 2,590,391
1,798,206
1,633,559
Z,329,547
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
June 6, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Asbestos Removal
Water Pollution Control Plant
1402 Bennington Street, S. E.
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
WRH/LBC/hw
Respectfully submitted,
City Manager
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Citizens Request for Service
City Engineer
Construction Cost Technician
Roanoke, Virginia
June 6, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Asbestos Removal
Water Pollution Control Plant
1402 Bennington Street
Roanoke, Virginia
I. Background:
Cit~ Council at its May 16, 1988 meeting, publicly opened and read
aloud the bids received for the Asbestos Removal at the Water
Pollution Control Plant at 1402 Bennington Street, S. E., Roanoke,
Virginia.
Six (6) bids were received with Strahle Construction Company, Inc.,
of Roanoke, Virginia, submitting the low bid in the combined amount
of $23~345.00 and 30 consecutive calendar days.
C. Asbestos removal shall be performed on the three large blower engi-
nes and the three raw sewage pumps.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the contract
documents.
B. Amount of the low bid.
C. Funding of the project.
D. Time of completion.
III. Alternatives are:
Award a lump sum contract to Strahle Construction Company, Inc. of
Roanoke, Virginia, in the amount of ~23~345.00 and 30 consecutive
calendar days to remove the asbestos from the three large Blower
Engines and the three raw sewage pumps in accordance with the
Contract Documents as prepared by the City Engineer's Office.
1. Compliance of the bidders with the requirements of the Contract
Documents was met.
2. Amount of the low bid is acceptable.
3o
Funding will need to be appropriated from the Water Pollution
Control Plant Fees for Professional Services Account
No. 003-056-3150-2010 to the Maintenance and Equipment Account
No. 003-056-3155-2048.
4. Time of completion is Acceptable.
B. Reject all bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the Contract
Documents would not be an issue.
2. Amount of the low bid may increase if the project is rebid at a
later date.
3. Funding would not be encumbered at this time.
Time of completion would be extended. The contract to replace
one of the blower engines has already been awarded to Branch
and Associates. The asbestos must be removed before the engine
can be replaced. It is of utmost importance to have the
asbestos removed as soon as possible.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Bo
Authorize the City Manager to enter into a contractural agreement
with Strahle Construction Company, Inc., of Roanoke, Virginia for
the Asbestos Removal at the Water Pollution Control Plant in accor-
dance with the Contract Documents as prepared by the City
Engineer's Office in the amount of $23~345.00 and 30 consecutive
calendar days.
Appropriate fundin8 for this project from the Water Pollution
Control Plant Fees for Professional Services Account
No. 003-056-3150-2010 to the Maintenance and Equipment Account
No. 003-056-3155-2048, as follows:
1. Contract with Strahle Construction
Company, Inc.
$23,345.00
2. Project contingency 2~655.00
o_oo_..o_o
Reject the other bids received.
Respectfully submitted,
Robert A. Garland, Chairman
0illiam F. Clark
Kit B. Kiser
RAG/LBC/hw
Attachment: Tabulation of Bids
CC:
City Attorney
Director of Finance
Citizens Request for Service
City Engineer
Construction Cost Technician
TABULATION OF BIDS
ASBESTOS REMOVAL
WATER POLLUTION CONTROL PLANT
1402 BENNINGTON STREET, S. E.
ROANOKE, VIRGINIA
Bids opened before City Council on May 16, 1988, at 2:00 P. M.
BIDDER BID ITEM I BID ITEM II TOTAL BOND TIME
Strahle Construction
Company $15,000.00 $ 8,345.00 $23,345.00 Yes* 30
Construction Services of
New River Valley $17,648.00 $ 9,500.00 $27,148.00 Yes* 30
D-H Asbestos
Removal Company, Inc. $14,250.00 $15,625.00 $29,875.00 Yes* 12
Betamax Eco-Systems, Inc. $20,760.00 $13,840.00 $34,600.00 Yes* 15
LCM Corporation $24,977.00 $10,800.00 $35,777.00 Yes* 31
HICO, Inc. $29,805.00 $26,108.00 $55,913.00 Yes* 24
*Certified check in lieu of bid bond.
Bid Item I: Asbestos Removal on Blower Engines
Bid Item II: Asbestos Removal on Raw Sewage Pumps
K~t B. Kiser
Estimated cost: $35,000 to $40,000.
Office of City Engineer
Roanoke, Virginia
June 6, 1988
Office o~ ~he Cirg Clen~
June 8, 1988
File #67-4688
D & B Outfitters
Route 2, Box 205
Buchanan, Virginia
24066
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 29127, accepting your bid
for concession privileges at Carvins Cove, for a fee of $500.00
for the period June 1, 1988, to April 30, 1989, which Ordinance
was adopted by the Council of the City of Roanoke on first
reading on Monday, May 23, 1988, also adopted by the Council on
second reading on Monday, June 6, 1988, and will take effect ten
days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
W. Robert Herbert, City Manager
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah Jo Moses, Chief, Billings and Collections
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Do Darwin Roupe, Manager, General Services
Hr. Kit D. Kiser, Director of Utilities and Operations
and
Roorn456 MuniclpalButlding 215C~urchAve~ue, S.W. RoanoNe, Vlrgmla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of June, 1988.
No, 29127.
VIRGINIA,
AN ORDINANCE accepting a bid for concession privileges at
Carvins Cove upon certain terms and conditions; and authorizing
the execution of the requisite concession agreement.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of D & B Outfitters, which bid complies with all
City specifications, for concession privileges at Carvins Cove
for a fee of $500.00 for the period June 1, 1988 to April 30,
1989 is hereby ACCEPTED.
2. The City Manager is hereby authorized for and on behalf
of the City to enter into and execute the requisite concession
agreement with the aforesaid concessionaire. The agreement shall
incorporate all the terms, provisions and conditions contained in
the City's form of proposal advertised for bids and on which the
aforesaid concessionaire,s bid to the City was made, and the form
of such agreement shall be approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
May 23, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID ON CONCESSIONS AT CARVINS COVE
BID NUMBER 88-4-57
I concur with the bid committee's recommendation on
Concessions at Carvins Cove and recommend it to you for
appropriate action.
WRH/DDR/ms
cc: City Attorney
Director of Finance
.Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
May 23, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID ON CONCESSIONS AT CARVINS COVE
BID NUMBER 88-4-57
I. BACKGROUND
ae
Specifications were developed for the purpose of securing
bids for concession operations at Carvins Cove.
Be
Request for Quotations were sent specifically to twenty (20)
vendors listed on the City's current bid list. A public
advertisement was also published in the Roanoke Times and
World News on April 21, 1988.
C. Concession agreement for Carvins Cove is to be for the
period June 1, 1988 to April 30, 1989.
Bids were requested to identify a vendor and an annual sum
to be paid for concession rights.
II. CURRENT SITUATION
ae
One (1) bid was received. The bid, submitted by D & B
Outfitters, agrees to pay to the City of Roanoke, the sum of
$500.00 for the concession rights at Carvins Cove for the
period June 1, 1988 to April 30, 1989.
Bid response was evaluated by representatives of the follow-
ing departments:
Grounds Maintenance
Utilities and Operations
General Services
Ce
Revenue to the City, under this agreement, will increase
from the prior year amount of $100.00 to $500.00.
III. ISSUES
A. Need
B. Compliance with Specifications
C. Revenue to the City
Honorable Mayor and City Council
Page 2
IV. ALTERNATIVES
ae
Accept the bid for operating a concession at Carvins Cove as
submitted by D & B Outfitters for the sum of $500.00 for the
period June 1, 1988 to April 30, 1989.
Need - concessions at Carvins Cove are necessary to
support activities at that facility.
Compliance with Specifications - the bid response
submitted by D & B Outfitters meets all required
specifications.
Revenue to the City - revenue in the amount of $500.00
would be received as a result of this agreement.
B. Reject the bid.
Need - for concession to support facility activities
would not be met.
Compliance with Specifications - would not be a factor
in this alternative.
Revenue to the City - additional $500.00 revenue would
not be received.
V. RELATION
ae
Council concur with Alternative "A" - accept the bid
submitted by D & B Outfitters, to operate concessions at
Carvins Cove, for the period June 1, 1988 to April 30, 1989
for the sum of $500.00.
Respectfully submitted,
GCS/DDR/ms
cc: City Attorney
Director of Finance
Committee:
George. Snead
Kit B'. Kiser
D. Darwin Roupe
Office of the City C~e~
June 8, 1988
File #102
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a co,,~,,unication from Council Member David
A. Bowers recommending renovation of Memorial Bridge, which com-
munication was before the Council of the City of Roanoke at a
regular meeting held on Monday, June 6, 1988.
On motion, duly seconded and unanimously adopted, the com-
munication was referred to you for study, report and recommen-
dation to Council within 60 days.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
The Honorable Jack B. Coulter, Judge, Circuit Court
Mr. Bill Rand, Richardson-Wayland Electrical Corporation,
P. 0. Box 12648, Roanoke, Virginia 24027
Mr. Russell H. Ellis, President, Raleigh Court Civic League,
1831 Arlington Road, S. W., Roanoke, Virginia 24015
Mr. Bob Crawford, President, Mountain View Neighborhood
Alliance, 818 13th Street, S. W., Roanoke, Virginia 24016
Mr. Sloan H. Hoopes, President, Roanoke Valley Veterans
Council, 2023 Maiden Lane, S. W., Roanoke, Virginia 24015
Mr. Richard S. Thomas, Commander, Roanoke Valley Veterans
Council, 2509 Crystal Spring Avenue, S. W., Roanoke,
Virginia 24014
Mr. M. Carl Andrews, Chairman, Mill Mountain Development
Committee, 2814 Crystal Spring Avenue, S. W., Roanoke,
Virginia 24014
Room 456 Municipal Building 215 Church A~'~ue, S.W. Roanoke, V~rg~nia 240t I (703) 981-254~1
May 25, 1988
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
RE: Memorial Bridge Renovation
Dear Mrs. Bowles and Gentlemen:
With the advent of Memorial Day and the Neighborhoods USA
Convention, I'd like to bring the attention of. our City
Government to the present condition of Memorial Bridge. This
bridge is, in the opinion of one local historian and many citi-
zens, in a sad state of disrepair. It should be a grand memorial
to the veterans of World War I, and a grand gateway into the
Raleigh Court and Mountain V~neighborhoods.
Accordingly, I am pleased to announce a donation by a local busi-
ness associated throughout much of its history with the bridge.
Bill Rand of Richardson Wayland Corporation has agreed to donate
electrical services for the renovation of the bridge. It's this
kind of public/private partnership which has been evident in so
many successful projects here in Roanoke over the last several
years. I'm certainly pleased, as I'm sure all of you will be,
too, that we have the generosity of this fine corporate citizen
in this project.
I would like to see us renovate the bridge by adding flags,
cleaning it up, and providing new lights. I am surprised that
there are no American Flags on the bridge. I'd like to see us
fly the flag on the bridge at each corner, at least on holidays.
Finally, I know that the City has some CMERP funding for bridge
inspection. I would like to see us direct some of those funds
for the inspection of this bridge.
I've had an opportunity to discuss this proposal with several
members of veterans groups and neighborhood leaders. I find,
generally, a lot of support for this proposal.
The bridge was dedicated in 1926 and was, indeed, at one time a
grand memorial and a grand entrance way. I think that it's time
for us to redirect the inte.est of the City towards once again
making this a great bridge in our City. The City, just last
year, did a fine ]ob in renovating Wasena Bridge. Now we need to
do the same thing for ~emorial Bridge.
Room456 MunlcipaiBulldlng 2150~,rchA'~'~ue, S.W. Roanoke, VIrg~nla2,4011 (703)981-2541
The Honorable Mayor and Members
of Roanoke City Council
Page 2
May 25, 1988
I would respectfully request that this matter be placed on the
agenda for the June 6 Council meeting, and that it thereafter be
referred to the City Manager for his review, recorrgnendation, and
report back to Council within $i~ty days.
Additionally, [ think it would be appropriate for us to
acknowledge the offer of corporate support from Richardson
Wayland Corporation.
If any of you have any questions, please do not hesitate to call
on me.
Best personal regards.
Sincerely,
David A. Bowers
Council Member
DAB:fa
pc: Mr. Bill Rand, Richardson-Wayland Electrical Corporation,
P. O. Box 12648, Roanoke, Virginia 24027
Mr. Russell H. Ellis, President, Raleigh Court Civic League,
1831 Arlington Road, S. W., Roanoke, Virginia 24015
Mr. Bob Crawford, President, Mountain View Neighborhood
Alliance, 818 13th Street, S. W., Roanoke, Virginia 24016
Mro Sloan H. Hoopes, President, Roanoke Valley Veterans
Council, 2023 Maiden Lane, S. W., Roanoke, Virginia 24015
Mr. Richard S. Thomas, Commander, Roanoke Valley Veterans
Council, 2509 Crystal Spring Avenue, S. W., Roanoke,
Virginia 24014
Mr. M. Carl Andrews, Chairman, Mill Mountain Development
Corrgnittee, 2814 Crystal Spring Avenue, S. W., Roanoke,
Virginia 24014
The Honorable Jack B. Coulter, Judge, Circuit Court
Mr. W. Robert Herbert, City Manager
Mr. Wilburn Co Oibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
· Memorial bridge in earlier days
Bridge memorial ?
veterans disagreed
By M.'Carl Andrews
Roanoke has only two public-
ly erected memorials and it is
highly doubtful tbat ~ av~-
agu cRizen can name evan oue.
As we have said before, the
Icity always esemed too busy
for monuYnents and the neglect
has led to some bitter argu-
The 5~th anniversary of Ar-
mistice Day came and went
in November with little note
locally and nobody remembered
that 48 years ago last August 30
Memorial Bridge was dedicated.
as a distin~ aftorthought, to the
dead and living veterans of the
"Great War'* of 1917-1918.
Perhaps it was all in kesp~ng
with the fact '&at vetorans that
day in 1926 refused to have uny-
thing to do with ded~eatinn rer-
,emonies arranged by City
Councit. Said The World-News
then:
"The plan was disapproved
by local veterans orgunizatious
un grounds that the bridge was
not originally intended as a
memorial to ex.service men.
They did not participa,te in the
budicatiun our~se.*
w~t happened?
In the wake ef World War I,
Council ned the people talked
about a memorial in Elmwood
Park, just as they would do
ter World War II, but did not~
big,
· Back in the early 1890s the
suburbs were beginning to
jump the river and an iron
bridge waS e,,r,?, ed to join Vir-
ginia tfeight, and Norwich
with old Sunthweat at the end
of t3th Street. The bridge c~r-
ried both streetcar and car-
riage trulfic, later antes, until
it was coedemned as unsafe.
There had been a big annoxa.
lion by t9t9 and in 19'24 fre~
holdera voted $325,00~ for a
new bridge there, plus a span
over the Virginian tracks at
Walnut Avenue, Not until
cember 1925 was it decided to
make the bridge linking 13th
Street to Virginia Avenue a war
memorial.
By then another a~mesatiou
was in th~ works for 1926 and
City Council apparently left
something utilitarian was the
best way to remembnr the
deed. Later it was decided to
change the nama of Virginia
Avenue to Memorial. there then
being at least four other Virginia
avenues in town.
The wianthg bid was
and while work was finished by
Feb. ~/ t925, tbu bridge was
not opec~ to traff c until May
Roanoke
Landmarks
6 and the dedication delayed
until Aug. 30 while unsuccess-
ful efforts were made to
pease the ex-service men.
A brave effort was maae to
gloss over the bittereess. At
the dedicatory program Mayor
Blair J. Fishbutn presided,
there was an thvocattun by the
Rev. Richard $, Owens, Rajah
Temple D.O.K,K. band played.
the bronze tablets were un-
veiled by eight Boy Scouts and
there were four speaker~.
Rep. Clifton A. Woodrum,
always the spellbinder, gave
the principal address during
bath bur pmblents no less
nowned than war. Never before
was there a mere cry~ need
for u~ght leaders to sbuul_d~,_
the burden of this country a
goverem~nt and carry ou the
fight than at the
City Manager W. P. Hunte~
recited the bridge history, City
Attoreey R. C. Jarlusm spoke
for the City and ~cuncilman C.
D. Fox gave the dethcatio~.
The bridge has served well
for nearly a hall century but do
not embarrass a citizen or
schoolchild by asking what t~m
memorial is for. Ther~ ia no*
whore to park an automobile se
that the driver may read the
plaques and hardly anyone ever
walks across the
wide sidewalks these deys.
· Beneath a .q.uotarion from
Jefferson, the toain tablet
"In gratitude und lovth~ re-
bridge is dedicated to the sons
and doughters of Roanoke who
joined the forces of their coun-
try in the great World War and
mankind. Aisne-Maree . .. St.
Mihiel ... Ypres-Lys ...
Meuse-Argonnne ... Cham-
pague-Maree ,.. Oise-Aisne
Poiguuntly, a second tablet
Jackson's last words: "They
they rest in the shade of the
There are also wards of Rob-
err E. Lee and Woedrew Wit-
Still other plaques give the
Virginians fought (now it's 10),
bear wards of Patrick Henry
and Theodore Roosevelt and
list the sands of City Council
At least the dead of t917-18
the city. The city's dead oi