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Home My WebLink AboutCouncil Actions 05-23-8829126 ~Gar) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL May 23, 1988 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. The invocation wi l l be delivered by ~~x~X~X ~x~£~x~x~t~x~X~ Mayor Noel C. Tat~lor. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. R~cognition of Student Government Day participants and 8pon$orso BID OPENINGS Bids for air conditioning and related work at Mountain View Recreation Center, 714 Thirteenth Street, S. W. Two bi~ were re~ed to a committee composed o~ ~i~s~. ~a~land, Chairman, Snead and Cl~k. CONSENT AGENDA (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 Minutes of the regular meetings of Council held on Monday, April 11, 1988, and Monday, April 18, 1988. RECOMMENDED ACTION: Dispense wi th the reading thereof and approve as recorded. A communication from Mayor Noel C. Taylor requesting an E~ecutive Session to discuss a matter regarding the acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss a matter regarding the acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. (1) C-3 C-4 C-5 C-6 A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss a personnel matter, pursuant to Section 2.1-344 (a) (i), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss a personnel matter, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. A communication from Mr. Alton B. Prillaman, Secretary, Roanoke City Electoral Board, transmitting a certified copy of the abstract of votes cast in the General Election held in the City of Roanoke on May 10, 1988. RECOMMENDED ACTION: Receive and file. Qualification of Elizabeth H. Fetter as a member of the Advisory Board of Human Resources for a term ending November 30, 1991. RECOMMENDED ACTION: Receive and file. Qualification of Services Citizen Board 1991. Anneke N. Samuel as a member of the Youth for a term of three years ending May 31, RECOMMENDED ACTION: Receive and file. REGULAR AGENDA Hearing of Citizens a. Request of Mr. III, Chapman to address Council with regard to fence around Norwich Park on Roanoke Avenue, Petitions and Communications: None. Reports of Officers: a. City Manager: Briefings: None. Items Recommended Upon Public Matters: Melvin C. Anderson, for Action: and Mr. Dennis L. placement of a S. W. A report recommending that $42,500.00 be transferred from the Aid to Dependent Children and Indo-Chinese Program accounts to the ADC Foster Care Program, to provide additional funds for care of children in custody of the local Department of Social Services. Adopted Ordinance No, 29126. (7-0) (2) 2. A report concurring in a report of the Bid Co~ittee recommending acceptance of the bid submitted by D & B Outfitters to operate concessions at Carvins Cove, for a fee of $500.00 for the period June 1, 1988 to April 30, 1989. Adopted Ordinance No. 29127 on first reading. (7-0) Director of Finance: 1. A financial report for the month of April, 1988. Received and filed, 2. A report with regard to personnel lapse for the fourth quarter of fiscal year 1987-88. Adopted O~dinanee No, 29128. (7-0) 3. A report recommending the closeout of Corr~uni ty Development Block Grant Years B-84-MC-51-0020 and B-85-MC-51-0020, and transfer of $187,937.00 in unspent funds to Corr~nuni ty Deve Iopment Block Grant B-86-MC-51-0020. Adopted Ordinance No. 29129. {7-0} 4. A report recommending adoption of an ordinance to amend the City Code in order to qualify the City of Roanoke Pension Plan under the Internal Revenue Code Section 401, which qualification is required to maintain a tax- free status of Pension Plan funds. Adopted 0rdinance No. 29130. (7-0) 5. A report recommending adoption of an ordinance to amend Section 22.1-9, Worker's compensation benefits offset against disability or death benefits, of Chapter 22.1, Pensions and Retirement, of the Code of the City of Roanoke (1979), as amended, to reflect that workers' compensation benefits be offset against any benefit eligibility from the City of Roanoke Pension Plan. Adopted Ordinance No. 29131. (7-0) Reports of Committees: None. 7. Unfinished Business: None. 8. Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 29109, on second reading, accepting the gift of a sculptural piece, upon certain terms and conditions, and authorizing its installation in Colonial Plaza. A~pted Ordinance No. 29109. (7-0) Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. b. Vacancies on various authorities, boards, cor~issions and co~ittees appointed by Council. 10. Other Hearings of Citizens: u o v o Pleasa~ x Moun~ P£e~a~t ~ea. (3) *See ~ached sheet. Reappoi~ed the following persons to the Youth S~rvic~ C~tizen Board: Ulas N. Broady Carol B. M~chal Katherine M. McCain David J. Pr~tipino Appointed Ernst M. Johnson ~ a member of the Roanoke ~ Commdssion. (41 MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office of the Mayor May 23, 1988 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss a matter regarding the acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (2)~ Code of Virginia (1950), as amended. Sincerely, Noel C. Tay! ~ayor NCT:se Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98t -2444 Office of the Mayor May 23, 1988 Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session matter, pursuant to Section 2.1-344 (a) (1950), as amended. to discuss a personnel (1), Code of Virginia Sincerely, No e l C. Tay Mayor NCT: se Room 452 Municipal Building 2'15 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444 Ofltce of ~e Q~,' Qen~ MayflY25, 1988 Fi te #40 Mr. Alton B. Prillaman, Secretary Roanoke City Electoral Board 2803 Stephenson Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Prillaman: Your communication transmitting a certified copy of the abstract of votes cast in the General Election held in the City of Roanoke on May 10, 1988, was before the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1988. On motion, duty seconded and unanimously adopted, the com- munication and abstract of votes were received and filed. Sincerely,i.x~.~j~ ~ Mary F. Parker, CMC City Clerk MFP: ra pc: ~Is. Audrey M. Franklin, Registrar Room 456 Municipal Building 215 (~urch Av~,~ue, S.W. Roanoke, Vlrg~nia 240t t (703) 981-2541 EI,ECTORAL BOARD MEtBA C. PIRKEY, [ha~rmal/ CHARL[S T. GREEN, Vice Chairman ION B. PRIILANAN, Secretany May 12, 1988 Mrs. Mary F. Parker City Clerk Municipal Building Roanoke, Virginia 24011 Dear Mrs. Parker: Pursuant to Section 24.l-150 of the Virginia Election Laws, attached is a certified copy of the abstract of votes cast in the General Election held in the City of Roanoke on May 10, 1988 for Mayor and three members of City Council. Sincerely, Alton B. Prillaman, Secretary Roanoke City Electoral Board ABSTRACT OF VOTES cast in the Cot~nty-/City of. Roanoke at"he General electionheldon May lO ,1988 ,, FOR MAYOR · Virginia, Names of Candidates Total Votes Received (in Noel C. Taylor 9,441 LaVerne Dillon 4 James Harvey 1 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the CircuitCourt of theelectionon May 10 , 19 88 ,doherebycertifythattheaboveisatrue and correct Abstract of Votes cast at said election and do therefore determine and declare that the following receiv- ed the greatest number of votes cast in said election: Noel C. Taylor for the office of Mayo r Given under our hands this twelfth day of May ,19 88 Chairman Vice Chairman Secretary Secretary, Electoral Board ABSTRACT OF IXOTES cast in the-~e~mO,/City of,, Roanoke at,'½e General election held on May 10 FOR MEMBER~ CITY COUNCIL · 1988 , [lizabeth T. Bowles David A. Bowers Namen of Candidates Beverly T. Fitzpatrick, Jr. Total Votes Received (In Fi~u~) 7.134 7,440 8,813 James G. "Jimmy" Harvey II 7.110 LaVorno Dillon Clyde H. Edwards 1 ,I. Richard ,lohn~on Rash W. Miller Marvin W. Mitchell We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election on May ]0 ,19 88 , do hereby certify that the above is a true and correct Abstract of Votes cast at said election and do therefore determine and declare that the following receiv- ed the greatest number of votes cast in said election: Bever]y T. FitTpatrick~ ,)r. David A. Bowers Elizabeth T. Bowles for the office of Member, City Council Given under our hands this tw~ 1 fth copy leste: BOARD dayof May ,19gA . Chairman k'ice Chairman Secretary Secretary, Electoral Board Office of rne City Clen~ May 25, 1988 File #15-72 Mr. James D. Ritchie Director of Human Resources Roanoke, Virginia Dear Mr. Ritchie: This is to advise you that Elizabeth H. Fetter has qualified as a member of the Advisory Board of Human Resources for a term ending November 30, 1991. 5ineerely,/.~, ~ ~' Mary F. Parker, CMC City Clerk MFP: r a Room 456 Municipal Building 215 Church Av~"~ue, S.W. I~x:lnoi~e, Virginia 24011 (703) 981-254'1 0-2 Oath or Affirmation of Office 8tare o! Virginia, City of Roanoke, to.wit: I, ..Elizabeth H. Fetter ~ -, do solemnly swear ( that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me a~. a member of the Advisory Board of Human Resources for a term ending November 30, 1991] according to the best of qay ability. So help me God. f .~ me, thi~--_k) _~. -day of Office of fne Oty O~ April 20, 1988 File #15-72 Ms. Elizabeth H. Fetter 2923 Carolina Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Fetter: At a regular meeting of the Council of the City of Roanoke held on Monday, April 11, 1988, you were elected as a member of the Advisory Board of tluman Resources for a term ending November 30, 1991. Enclosed you wilt find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue S. W. ' Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. MFP:ra Sincerely, ~~ Mary F. Parker, CMC City Clerk pc: Mr. James D. Ritchie, Director of Human Resources Room 456 Municipal Building 2t5 C]aurch A'v~aue, S.W. Roanoke, VIrg~la 240t I (703) 981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 11th day of April, 1988, ELIZABETH H. FETTER was elected as a member of the Advisory Board of Human Resources for a term ending November 30, 1991. Given under my hand and the Seal of the City of Roanoke this 20th day of April, 1988. City Clerk ~flce of ~ne City ~et~ May 25~ 1988 File #15-304 Ms. Caro~ B. Marchal, Chairman Youth Services Citizen Board 2320 Mount Vernon Road, S. W. Roanoke, Virginia 24015 Dear Ms. Marchal: This is to advise you that Anneke N. Samuel has qualified as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1991. Sincerely,. Mary F. Parker, CMC City Cierk MFP:ra pc: Ms. Marion V. Crenshaw, Youth P~anner Room456 MunicipolBulldlng 215C~urchAve~ue.S.W.P, oano~,~,Virg~nla24011 (703)981-254t 0-2 Oath or Affir {'16 Of Office 8tare ot Virginia, Cirri o] Roanoke, I, AnnekQ J'l. ~amuel , do solemnly swear (or ~d~rm) that will support the Constitution of the United States, and the Constitution of the State of Virginia, and that will faithfully and impartially discharge and perform all the duties incumbent upon me as ~er;,ber of the Youth Services Citizen Board for a term of three years ending ~qay 31, 1991, according to the best of my ability. So help me God. Office of ~ 0~, Qerk May 11, 1988 File #15-304 Ms. Anneke N. Samuel 810 Hunt Avenue, N. W., #2 Roanoke, Virginia 24012 Dear Ms. Samuel: At a regular meeting of the Council of the City of Roanoke held on Monday, May 9, 1988, you were elected as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1991. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. Sincerely, . Mary F. Parker, CMC City Clerk MFP: ra Erie. pc: Ms. Carol B. Marchal, Chairman, Youth Services Citizen Board, 2320 Mount Vernon Road, S. W., Roanoke, Virginia 24015 ~s. Marion V. Crenshaw, Youth Planner Room 456 Municipal Building 215 C~urch Av,~que. S.W. Roanoke, Virginia 2401 t (703) 98'1-2541 STATE OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 9th day of May, 1988, ANNEKE N. SAMUEL was elected as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1991. Given under my hand and 11th day of May, 1988. the Seal of the City of Roanoke this City Clerk May 17, 1988 The Honorable Mayor and Members of Roanoke city Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: We wish to address Roanoke City Council on Monday, May 23, 1988, with regard to the placement of a fence around Norwich Park on Roanoke Avenue. Sincerel y, Melvin C. Anderson, III Dennis L. Chapman Office of ~ne City Cle~ May 25, 1988 File #60-?2 Mr. Joel M. Schtanger Director of Finance Roanoke, Virginia Dear Mr. Schtanger: I am attaching copy of Ordinance No. 29126, amending and reor- daining certain sections of the 1987-88 General Fund Appropriations~ providing for the transfer of $28~000.00 from Aid to Dependent Children and $14,500.00 from the Indo-Chinese Program to the ADC Foster Care Program~ to provide additional funds for the care of children in custody of the local Department of Social Services~ which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday~ May 23j 1988. Sincerely,~.x.x ~~' Mary F. Parker, C~fC City Clerk MFP:ra EriC. pc: Mr. Mr. Ms. W. Robert Herbert, City Manager ,lames D. Ritchie, Directar of Human Resources Corinne B. Gott, Manager, Social Services Room 456 Mun~cil~at Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of May, 1988. No. 29126. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Health and Welfare Income Maintenance (1-2)... Services - Services Social Revenue $10,714,231 2,359,087 3,718,790 Grants-in-Aid Commonwealth Welfare (4-6) ....................................... 1) Aid to Dependent Children 2) Indo-Chinese Program 3) ADC Foster Care 4) Aid to Dependent Children 5) Indo-Chinese Program 6) ADC Foster Care (001-054-5313-3105) (001-054-5313-3150) (001-054-5314-3115) (001-020-1234-0671) (001-020-1234-0679) (001-020-1234-0672) $(28,000) (14,500) 42,500 (28,000) (14,500) 42,500 $47,918,500 6,670,802 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk May 23, 1988 Honorable Mayor and~embers of Roanoke City 6ouncil Roanoke, Virginia Members of Council: SUBJECT: FOSTER CARE I. BACKGROUND ADC Foster Care Program, within the budget for the Social Services Department, provides costs of maintenance for children in custody of the local Department of Social Services. Costs of this program are determined in relation to the legal requirements for providing for necessary care for achievement of a permanent home for each child in care. ADC Foster Care maintenance funds are 100 percent reimbursed by the State Department of Social Services. II. CURRENT SITUATION ADC Foster Care maintenance funds for the 87-88 fiscal year were underestimated by the local department because of changes which occurred after the budget was completed. Number of children coming into care has increased by 25 since July, 1987. 2. Cost of all care has increased. $42,500 additional funds is needed for maintenance of children in custody of the local department. III. ISSUES Ao Funding. Legal. Children in need of care. IV. ALTERNATIVES Transfer $42~500 from the following existing accounts to ADC Foster Care for providing for the cost of care of children in custody of local department: *$28,000 from Aid to Dependent Children *$14,500 from Indo-Chinese Program 1. Local cost would be zero. 2. Legal. Foster Care program is mandated by federal regulations. Children in need of care would continue to receive maintenance (room and board). Do not transfer }42~500 from Aid to Dependent Children and Indo-Chinese Program to ADC Foster Care. 1. Local cost would be zero. Legal. ADC Foster Care mandated by federal regulations could not be provided. Vo Children in need of care. Social Services Department would not have sufficient funds to continue maintenance for children in custody. RECOMMENDATION City Council concur with the implementation of Alternative A and transfer $42~500 to the ADC Foster Program as follows: $28~000 from Aid to Dependent Children, #001-054-5313-3105, to ADC Foster Care, #001-054-5314-3115. ~14,500 from Indo-Chinese Program, #001-054-5313-3150, to ADC Foster Care, #001-054-5314-3115. $28~000 from Aid to Dependent Children Revenue, #001-020-1234-0671 to ADC Foster Care, #001-020-1234-0672; $14~500 from Indo-Chinese Revenue, #001-020-1234-0679 to ADC Foster Care, #001-020-1234-0672. Respectful~ submitted, W. Robert Herbert City Manager WRH/JDR/CBG/slw CC.' Wilburn C. Dibling, City Attorney Joel M. Schlanger, Director of Finance James D. Ritchie, Director of Human Resources Corinne B. Gott, Superintendent, Social Services CITY OF ROANOKE, VA. May 23, 1988 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Monthly Financial Report Attached is a copy of the financial report for the month of April, 1988. -e'c~tor ~of Finale JMS/kp GENERAL FUND CONTINGENCY BALANCE AS OF APRIL 30, 1988 Balance July 1, 1987 C~,unity Planning Grounds Maintenance ~ M~cate Valuatic~ m~mic Develogment Grounds ~ City Clerk Mmmxx~ic Develu~L~nt City Cotm~il city council FDErC Grounds Maintenam~e City Attc~ey Fringe Benefits City Clerk Director of Utilities & ~ccecmic Sevelou~nt ~mmncmic Develounmnt M=oo~nic Dev~log~ent city M~nager city m~nager ~oDncmic Develog~ent Ccmmlnity Planning Fifth Planning District Dues Site Analysis Weed Progrsm Printir~ for Cede Supplement m%oloyee Su~gestice Progr~ m~gicmal Partnership Dues Di~a~n~ ~ Sister city C~ntribution Local Shar~ of Operaticns Office Bsnovation Furniture Electric Rate Negotiation Fee Renderim~ of Shell Building Brochures of ~ell Building Professicmal Services Chemicals Gratuities Brochures for ~ell Building 276,860 5,000) 5,000) 1,576) 5,000) 5,000) 3,500) 5,000) 3,000) 40O) 2,002) 1,000) 27,742) 14,400) 5,000) 1,302) 70,505) 4,000) 15,840) 3,450) 2,440) 3,450) 30,000) 4,500) 25) 2,000) 3,707) 2,679) 5,000) 44,342 Pm]ance July 1, 1987 Transfer to Capital Projects mind Fire Training General Services Fire Trainin~ Fire Training ~%rine Hill Tennis Courts City Limit Signs City Limit Sig~s Ice Mad%ine Mquiurent 150,000 21,720) 7,000) 5,000) 1,744) 2,125) 5,000) 738) 1,945) 2,787) 4,686) 5,000) 92,255 GENERAL FUND CONTINGENCY BALANCE (cont.) AS OF APRIL 30, 1988 Maintenance of Fi~sd Assets Cc~t/r~3e~cy: Balance July 1, 1987 Transfer to Capital ~-ansfer to Capital $ 200,000 (68,000) (44,893) 87,107 Balance July 1, 1987 Police Patrol Vehicles Fire Suupressice Vehicles School Board Vehicles $ 750,000 (434,429) (13,558) (141,354) ( 8,640) 152,019 Total cc~t/r~encyBalance $ 375,723 3 CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDED APRIL 30, 1988 Ccm~_rcial Sales Du~estic Sales Industrial Sales Town of vintc~ moan~e C~mty ~ Services Total Operatir~ Exp. Before Bepreciaticn O~eratin~ Incite Before Depreciatic~ Less: DeI=eciatic~ Income Before Non-Operat/r~ E~penses Less.' N~pe~tin~ E~penses Transfer to Other Funds Net 1988 $ 841,067 1,227,609 95,739 39,707 981,105 334,978 3,520,205 635,770 1,025,050 337,358 155,079 2,153,257 1,366,948 511,637 855,311 110,984 4,688 701 4,880 121,253 976,564 23,056 23,056 $ 953,508 1987 $ 803,038 1,216,469 92,904 26,805 619,125 240,351 2,998,692 605,905 1,042,551 325,517 159,894 2,133,867 864,825 491,840 372,985 137,130 3,775 11,325 5,282 20,512 178,024 551,009 57,010 30,889 87,899 463,110 6 WATER FUND CONTINUED Office Furniture & Mqui~_nt vehicular Bquiprent S.W. Trunk Line (Phase 4) 12 Line ~aadwell 16 Line G.C. Tank #3 New Services Hyd. Lines FY 87 Ne~ Se---'v~ces h~d. Lines FY 88 Unidentified Plant t~pla~,~nt FY 87 Unidentified Plant Replaom~erfc FY 88 10 Year M~ter I~placsment Pc~tland - Ben Tie In Boxley Hills P~np Carroll Avenue Tank Paint/ng Franklin Road Tank Loop Frarklin Road Tank Land FY85 Projects Design FY86 Pro~cts Design Franklin Bmmd Tank Bound Hill I~ Station Watershed Protecticn Carvins Cove Total Project Expenditures Iess Prior Year Expenditures Year to Date $ 1,035 13,723 23,826 28,708 37,525 433,664 529,722 189,113 85,679 2,457 49,163 8,293 20,688 62,100 169,559 141,251 11,371 190,293 24,893 12,103 227,336 51,093 196,412 2,510,007 1,553,697 $ 956,310 NC~E: Scr~ of these projects are ccefcinued frcm FY 87 with incewticn to date totals. CITY OF ROANOKE SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDED APRIL 30, 1988 Sewage Charges - City ~e ma~s - c~m~ se~ge o~rg~ - vint~ se~ge ~es - ~ ~ ~s ~s: ~ ~. ~fo~ ~ia~ ~ ~ ~. ~fo~ ~p~ ~ I~ ~fo~ ~ia~ ~ss: ~ia~ ~ In~ ~t on I~ ~l~s ~ ~~ In~ ~ ~fo~ ~t~ ~ 1988 $3,210,907 563,979 188,796 773,465 38,255 107,811 8,746 4,891,959 968,389 2,950,147 3,918,536 973,423 745,533 227,890 227,709 11,977 5,418 245,104 472,994 101,031 $ 371,963 1987 $3,135,877 705,860 188,076 901,828 37,026 78,853 6,709 5,054,229 978,289 2,744,515 3,722,804 1,331,425 720,828 610,597 190,795 21,988 6,191 218,974 829,571 116,279 $ 713,292 Net Income SEWAGE TREATMENT FUND CONTINUED Cc~stn~_ion - Structures Flood Relief Fl85 Project Design Garden City Sanitary Sewer Willia~so~ N~ad West Sewer Project FY86 Project Design Digester C~s Line STP Land ~quisition Cove Road Willia~so~ ~ E~st S~r Phi Cc~t II Sewage Lift Static~ Fine ~sh Screens Williamson Bna__d gcorm Ikain Ph 2 Cent. IIA Williamscn ~ Storm l)rain Ph 2 Cc~t. I~ Total ProjectE~penditures Less Prior Year Expenditures Total Corre~YearExpe~tures Year to Date $ 47,077 24,440 315,374 278 384 45,900 19,517 745,782 84,854 12,250 86,095 379,298 22,745 36,688 36,419 60,837 111,997 263 2,030,198 360,927 $1,669,271 NOi'~: Scum of these projects are continued frcm FY 87 with i~on to date totals. ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDED APRIL 30, 1988 ~ Fees Building and Equipment Rentals Terminal Buildi~ Bentals Other Prc~e~cy Rentals ~T~ertising Miscellaneous Fees Less: Operating Exp. Before Depreciation Personal Services o~erati~ E~e~ses Operatir~ Inco~ Before Deureciati<~ Less: Sep~eciatic~ ~dd: Non-Operatir~ In~Ee Inc~e Before Nc~-Operating EE~-nses Less: Non~peratir~ Expense 1988 $ 318,726 143,348 168,650 23,646 19,060 1,234,524 32,967 19,838 1,960,759 360,901 945,635 1,306,536 654,223 483,528 170,695 124,246 124,246 294,941 91,814 1987 $ 320,739 140,799 157,142 30,819 18,916 1,161,883 29,180 22,734 1,882,212 340,800 929,501 1,270,301 611,911 453,115 158,796 210,356 210,356 369,152 94,750 Net Inocm~ $ 203,127 $ 274,402 ROANOKE REGIONAL AIRPORT COMMISSION CONTINUED New Airport Pro~cts FY 87 N~ Airart Projec~ FY 88 AIP 901 New Terminal Noise Protection & ~fing Auto Transfer Switch Year to Dat~ $ 3,606 38,775 44,949 105,221 100.430 96.073 4,190.198 50,262 40,948 31,150 Total Project E~penditures Less Prier Year Expenditures Total Current Year Expenditures 4,701.612 2,004,408 $ 2,697,204 NOTE: Scram of thmse pro~cs are co.c/hued fr~n FY 87 with inception to date totals. CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDED APRIL 30, 1988 Rentals Event E~enses Adve~isi~ J~missions Tax Com~ssions I~ss: Operatir~ Exp. Before Depreciatic~ k%~inistrati~e: ~erecral Services Utilities and Cutttunicatic~s Administrative E~penses P~uLuLicnal E~Dses: ~ersonal Services Total Operat/ng E~p. Before Depreciation Operating (Loss) Before Depreciation Less: Depreciation o~erati~ (~oss) Supplement frcm General Fund Interest on Investments Miscellaneous 1988 330,624 84,645 125,405 2,605 114,893 89,637 747,809 419,865 279,492 494,665 64,351 9,573 1,267,946 520,137) 241,030 ( 761,167) 536,340 37,430 8,959 582,729 $( 178,438) 1987 $ 257,308 70,632 66,611 3,630 55,512 76,443 530,136 396,661 288,942 425,991 39,759 3,918 1,155,271 625,135) 254,203 ( 879,338) 536,340 38,263 3,749 578,352 $( 300,986) Net (5oss) CIVIC CENTER FUND CONTINUED Capital Outlay Not Includ=d in Operatin~ Expenses: Seat ~plac~ent E~terior Caulki~ & Sealir~ Steps Terrace and Handicap Ramp Year to D~te $ 25,864 167,890 23,016 6,220 $222,990 13 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 10 MONTHS ENDED APRIL 30, 1988 Operatirg Revenue: Charges for Services Total Operatirg Be~mue Less: Operatirg E~p. Before Depreciation Total Operating Expenses Before Depreciation Operating Intone Before Depreciation Less: Depreciation Interest on Invesbt~c.s 1988 $4,939,370 4,939,370 2,958,923 1,520,166 4,479,089 460,281 370,090 90,191 -0- 55,250 55,250 $ 145,441 1987 $5,084,302 5,064,302 2,960,468 1,328,893 4,289,361 794,941 336,857 458,084 57,010 16,035 73,045 $ 531,129 Net Ir~u.~ INTERNAL SERVICE FUND CONTINUED Motor Vehicular Maintenance - Other ~i~ment Utility Line Service - Furniture & ~q~iua~nt Utility Line Service - V~hlcular ~quil~ent Year to Pete $ 771,683 3,821 2,839 69,800 136,868 $ 985,011 15 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATENENT OF ACCOUNTABILITY FOR NONTH ENDED APRIL BO, 19BO TO THE DIRECTOR OF FINANCE: GENERAL STATENENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CiTY OF ROANOKE, VIRGINIA FOR THE FUNOS OF SAID CITY THE NONTH ENDED APRIL 30, 1988. FUND BALANCE AT RECEIPTS DISDURSENENTS BALANCE AT BALANCE AT NAR. 31, 1986 APR. 30, 1988 APR. 30, 1987 GENERAL $2TO,74e.19 $15,912,114.24 $8,446,96&.44 KT,TBS,889.99 $9,71B,772.65 CAPITAL KI9,139,9TI.31 $501,951.49 $652,463.40 $18,98%459.40 t14,907,114.69 DEBT SERVICE S428,923.33 S583,405.77 $580,956.25 $431,37~.85 $407,826.7& WATER S2,175,253.21 9313,214.86 $366,756.94 $2,121,Tl1.13 $~,O80,2?B.20 SEWAGE TREATNENT $$,819~353.T4 $517,D62.11 S832,703.2~ $3,504,512.63 $4,161,765.02 AIRPORT $2,053,926.47 9441,013 65 $732,585.46 $1,762,354.66 $3,668,132.96 CIVIC CENTER $162,637.30 $T49,329.01 $168,605.81 $743,D60.50 $813,802.64 INTERNAL SERVICE $528,271.73 $638,452.58 $428,099.05 K738,6~5.26 S95B,407.09 PAYROLL (6119,401.67) $4,358,467.77 $T,940,531.29 ($3,701,465.19) i$1,839,678.03) PUBLIC ASSISTANCE ($241,~50.75) $255,450.9! $270,~57.70 ($B56,057.54) $8,390.57 FIFTH 815T CONSORTIUN ($29,675.68) 9164,949.38 $112,100.10 $23,173.60 $221,900.06 GRANT PflOGRANB (K809,457.85) $994,422.53 $383,494.03 (K198,529.35) ($247,e63.58) TOTAL $27,379,293.33 $25,430,634.30 $~0,915,519.69 $31,894,407.94 $34,854,447.03 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATENENT OF NY ACCOUNTABILITY TO THE CITY OF ROANOKE, UIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING APRIL 30, 1988 THAT SAID FOREGOING: CERTIFICATES CASH OF OEPOSITS UNITED STATES SECURITIES CASH IN HAND CASH IN OONINION BANK INVESTMENTS ACQUIREO FRON COHPETITIVE PROPOSALS: OOHINION BANk COLONIAL ANERICAN NATIONAL BANk SOVRAN BANK CRESTAn BANK SIGNET BANk CENTRAL FIDELITY FIRST FEDERAL SAVINGS & LOAN $672,690.44 ($178,282.50) $15,000,000.00 $3,000,000.00 $7,000,000.00 $6,AOO,OOO.OO TOTALS $6T2,690.44 [$178,~82.50! S6,400,000.00 $15,000,000.V0 $3,000,000.00 $7,000,000.00 TOTAL5 $494,407.94 $D5,000,000.00 $6,400,000.00 $31,894,407.94 DATE: HAY 11, 1988 ROANOKE City TREASURER 3.6 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 10 MONTHS ENDED APRIL 30, 1988 City's Cc~trituti~ns Investment Income Gain on Sale of I~ Inc~oe frc~ Bond Disccunt ~,~..u. LLzati<mn 1988 3,873,653 3,338,003 550,370 216,487 $ 7,978,513 1987 $ 3,893,712 3,282,568 5,602,459 137,744 $12,916,483 Totm E~s Net Inc~ Year to Date $ 3,405,434 204,568 9,546 223,357 4,709 111,153 3,958,767 $ 4,019,746 $ 3,245,765 217,729 28,149 177,589 4,709 132,253 3,806,194 $ 9,110,289 17 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF APRIL 30, 1988 (market value - 1988 $86,719,241 and 1987 $85,456,983) Pre~d E~penses Total Assets 1988 $ 14,622 83,518,338 471 $83,533,431 1987 $ 467 76,919,447 6,121 $76,926,035 Fund Balance, July 1 Net Inc~n~ Year to Dste Fund Balance $79,513,685 4,019,746 83,533,431 $83,533,431 $67,815,746 9,110,289 76,926,035 $76,926,035 Office of the Ci~ Cler~ May 25, 1988 File #60-184 Mr. Joel M. Schianger Director of Finance Roanoke, Virginia Dear Mr. Schtanger: I am attaching copy of Ordinance No. 29128, amending and reor- daining certain sections of the 1987-88 General and Internal Service Funds Appropriations, in connection with personnel lapse funds for the fourth quarter of fiscal year 1987-88, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1988. Sincerety. Mary F. Parker, C~C City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. David H. Dew, Budget Administrator Room 456 Munlcil:~at Building 215 C~urch Avenue, S.W. P, oano~e, Virginia 240ti (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 23rd day of May, 1988. No. 29128. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General and Internal Service Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General and Internal Service Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund Appropriations City Clerk (1) ..................................... $ City Manager (2) ................................... Management & Budget (3) ........................... City Attorney (4) ................... Commissioner of Revenue (5) ....... Real Estate Valuation (6) ......... Municipal Auditor (7) ............. Personnel Management (8) .......... Director of Human Resources (9). .. Director of Public Works (10) ..... Registrar (11) .................... Clerk of Circuit Court (12) ......... Sheriff (13) ....................................... Commonwealth's Attorney (14) ....................... Police - Investigation (15) ........................ Police - Patrol (16) ............................... Police - Services (17) ............................. Police - Training (18) ............................. Fire - Administration (19) ......................... Fire - Suppression (20) ............................ Fire - Training (21) ............................... Juvenile Detention Home (22) ....................... 230,715 342,895 261,033 428,124 739,521 625,711 368,172 495,053 125,417 94,939 211,390 689 149 1,104.057 505.547 1,643.369 5,333.428 1,384.921 187804 204,463 7,323,711 78,054 556,425 Juvenile Probation House (23) ...................... $ Crisis Intervention Center (24) ................... Building Inspections (25).. Animal Control (26) ........ Street Maintenance (27) .... Communications (28) ........ Signals and Alarms (29) .... Refuse Collection (30) ..... Custodial Services (31) ............................ Engineering (32) ................................... Building Maintenance (33) .......................... Grounds Maintenance (34) ........................... Social Services - Administration (35) .............. Food Stamp Authorization (36) ...................... Social Services Income Maintenance (37) ....... Social Services - Services (38) ............... Social Services - Employment Services (39) .... Parks and Recreation (40) ..................... Community Planning (41) ....................... Economic Development and Grants (42) .......... Personnel Lapse (43) .......................... 296,184 329,977 516,636 259,697 2,116,088 1,178,208 699,672 3,544,261 835,379 1,033,523 2,910,298 2,651794 736412 409222 2,384087 3,630 790 417 568 1,129 407 254 361 205 054 Revenue Commissioner of Revenue (44) ...................... '.$ 198,337 Sheriff (45) ....................................... 939,204 Commonwealth's Attorney (46) ....................... 362,966 Social Services - Administration (47) .............. 3,055,039 Food Stamp Authorization (48) ...................... 357,302 Social Services - Employment Services (49) ......... 430,531 Internal Service Fund Appropriations City Information Systems (50) ...................... $2,581,456 Utility Line Services (51) ......................... 2,643,109 Motor Vehicle Maintenance (52) ..................... 1,701,685 Personnel Lapse (53) ............................... - 0 - (1) Regular Employee Salaries (2) Regular Employee Salaries (3) Regular Employee Salaries (4) Regular Employee Salaries (5) Regular Employee Salaries (6) Regular Employee Salaries (001-001-1120-1002) $( (001-002-1211-1002) (001-002-1212-1002) (001-003-1220-1002) (001-022-1233-1002) (001-023-1235-1002) 2,600) 1,700) 16,100 16,970 4,300) 13,000) (7) Regular Employee Salaries (8) Regular Employee Salaries (9) Regular Employee Salaries (10) Regular Employee Salaries (11) Regular Employee Salaries (12) Regular Employee Salaries (13) Regular Employee Salaries (14) Regular Employee Salaries (15) Regular Employee Salaries (16) Regular Employee Salaries (17) Regular Employee Salaries (18) Regular Employee Salaries (19) Regular Employee Salarles (20) Regular Employee Salaries (21) Regular Employee Salaries (22 Regular Employee Salaries (23 Regular Employee Salaries (24 Regular Employee Salarles (25 Regular Employee Salaries (26 Regular Employee Salaries (27 Regular Employee Salaries (28 Regular Employee Salaries (29) Regular Employee Salaries (30) Regular Employee Salaries (31) Regular Employee Salaries (32) Regular Employee Salaries (33) Regular Employee Salarles (001-005-1240-1002) (001-050-1261-1002) (001-054-1270-1002 001-052-1280-1002 001-010-1310-1002 001-028-2111-1002 001-024-2140-1002 001-026-2210-1002 001-050-3112-1002 001-050-3113-1002 001-050-3114-1002 001-050-3115-1002 001-050-3211-1002) 001-050-3213-1002) 001-050-3214-1002) 001-054-3320-1002) 001-054-3350-1002) 001-054-3360-1002) 001-052-3410-1002) 001-050-3530-1002) 001-052-4110-1002) 001-052-4130-1002) 001-052-4160-1002) 001-052-4210-1002) 001-052-4220-1002) 001-052-4310-1002) 001-052-4330-1002) $( 600) 29,700) 2,000) 500) 600 10,400 ( 3,00O) ( 8,000) ( 1,000) (90,000) 26,000 ( 7,000) 15,000) 61,000) 1,836 2,700) 2,900) 3,50O) 7OO) 6,996) ( 22,000) 11,000) 2,700 23,000) 15,000) 9,800 27,000) (34) Regular Employee Salaries (35) Regular Employee Salaries (36) Regular Employee Salaries (37) Regular Employee Salaries (38) Regular Employee Salaries (39) Regular Employee Salaries (40) Regular Employee Salaries (41) Regular Employee Salaries (42) Regular Employee Salaries (43) Personnel Lapse (44) Com. of Revenue (45) Sheriff (46) Commonwealth's Attorney (47) Social Services - Adm. (48) Food Stamp Author. (49) Social Services - Employ. Services (50) Regular Employee Salaries (51) Regular Employee Salaries (52) Regular Employee Salaries (53) Personnel Lapse 001-050-4340-1002 001-054-5311-1002 001-054-5312-1002 001-054-5313-1002 001-054-5314-1002 001-054-5316-1002 001-050-7110-1002 001-052-8110-1002) 001-002-8120-1002) 001-002-9410-1090) 001-020-1234-0612) 001-020-1234-0611) 001-020-1234-0610) 001-020-1234-0676) 001-020-1234-0677) (001-020-1234-0681) (006-050-1601-1002) 006-056-2625-1002) 006-052-2641-1002) 006-002-9411-1090) $( 10,000) 6,800) 12,000) 17,500) 45,500) 12,500) 5O0) 5,000) 20,000 275,000 2,150) 3,000) 4,O0O) 55,840) 9,600) 10,000) 20,000) 20,OO0) 10,000) 50,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. May 23, 1988 FROM: SUBJEC~: Honorable Mayor and Members of City Council Joel M. Schlanger Fourth Quarter Personnel Lapse requested Office. The attached budget ordinance adjusts salary budgets as by the accompanying report from the City Manager's JMS:dp Attachments CITY OF ROANOKE, VIRGINIA Interdepartment Communication DATE: TO: FROM: SUBJECT: May 17, 1988 Joel M. Schlanger, Director of Finance ~_~.~. Earl B. Reynolds, Jr., Assistant City Manage Personnel Lapse Report - Final Report Attached is the personnel lapse report representing available salary lapse which has been calculated through June 30, 1988, and is a com- bination of residual lapse of the past three (3) quarters including beginning balance, less transfers. This report, as prepared by the Office of Management and Budget, recommends the following: General Fund Balance Recommended Lapse Adjustment Amount to be Realized $275,000 -275,000 Internal Service Balance Recommended Lapse Adjustment Amount to be Realized $ 50,000 -50~000 $ -0- Recommended transfers attached for the final report balances these accounts in both General and Internal Service Funds. EBR:DHD:mds Attachment AGENCY/ ORGAHIZATIEN APRIL+ NLJHBER DEPARll~ENT P~ME RECOH'4ENDEO LAPSE ENDING REVENUE QUARTER AOJUSTMEN'r 0011110 CITY COUNCIL 0,98 OOlll20 CITY CLERK 2640,23 2500.00 0021211 CITY HAI~6ER 1740,78 I700,00 0021212 M~IA6ENB~T & OUOGET -10450.83 -i6lO0.O0 0021213 CITIZENS' REQUEST 0.39 0031220 CITY A'F[O~EY -11676.i1 -16970,00 0041231 FII~NCE i522.74 0041232 BILLINGS & COLLECTIEN8 448.71 0221233 CCI~IISSI~ER OF REV~UE 4340,04 4300.00 2150.00 0201234 TREASURER -349.60 0221235 REAL ESTATE VALUAT]OH 13014,08 13000.00 0501237 GENERAL SERVICES 50.65 0051240 MUNICIPAL AUDITOR 665.91 600,00 0561250 OIRECTOR,UTIL.& OPERATI~3 0.21 0501260 O]RECTOR,AOH.& PUBLIC SAFETY -0.22 050i26i PERS~I~IELPAIg~ENI~FT 34359.32 29700.00 0541270 DIRECTOR,HUNAN RESOURCES 2009,87 2000.00 0521280 DIRECTOR,PUBLIC WORKS 586.24 500.00 OlOI310 RE6ISTRAR -595,45 -600.00 0722110 CIRCUIT COU~ 304.54 0202111 CLERK,CIRCUIT COURT -9228.26 -10400,00 0242140 SHERIFF 2994.93 3000.00 3000.00 0542150 LAW LIBRARY 0.94 02622i0 C(]~iOKI~EALTH8' A'F[O~EY 8918.71 8000,00 4000.00 0503111 POL]CE-AOHINISTRATIOfl 0.42 0503112 POL]CE-INVESTIRATIEN i252.32 ]OOO.O0 0503113 POLICE-PATROL 68180.42 90000.00 0503114 POLICE-SERVICES -11598,25 -26000.00 0503115 POLICE-TRAINING 728i.29 7000.00 0503211 FIRE-AUNIHISTRATIOH 14943,24 15000.00 0503212 FIRE-PREVBfTIOH 0.92 0503213 FIRE-SUPPRESSIUN 51474.27 61000,00 0503214 FIRE-TRAINING -1835.97 -I836,00 0243310 ,,TAIL -79563.70 0543320 JUVENILE DETENTION HOME 2701.13 2700.00 0543330 OUTREACH OETBd'I~ 0.15 0543350 JUVENILE PRORATIEN HOUSE 3173,13 2900.00 0543360 CRISIS INTERVB~'IEN CENTER 3597,21 3500.00 0523410 BUILDING INGPECTIOH$ 934.72 700.00 0503520 ~ERGENCY SERVICES 44.78 0503530 ANIMAL CENTROL 5298.20 5996.00 0524110 STREET PAINTB~NCE 18870.28 22000.00 0524130 COi~tuN]CATIENS 10965.56 liO00.O0 0524150 SI(~LS & ALAB'IS -1181.27 -2700.00 0524210 REFUSE COLLECTION 19637.23 23000.00 0524220 CUSTOOIAL SERVICES 12727.99 i5000,00 0524310 ENGINEERING -9046,71 -9800.00 0524330 BUILDIN6 HAINTE]~e, NCE 23900.99 27000.00 0504340 054531] 0545312 05453]3 0545314 05453]6 0545340 0507110 0547310 0028110 0028120 0028123 0548170 0562160 0562165 0562170 0563150 0563155 0563160 0563165 6ROLFIDS MAINTB~INCE 5937,26 SOCIAL SERVICES-ADH, 6825,63 F0OD STAMP AUTHORIZATIOM 12181,64 SOCIAL SERVICES-INCOME HAINT 17562.69 SOCIAL SERVICES-SERVICES 45546.1f 80C]ALSERVICES-i~P,SERVICE$ 124f0,53 NURSIN6 HOME -f2,15 PARKS & RECREATION 4f4.48 LIBRARIES 5155.70 CO~flLIH]TY PL41fi]N6 4346.34 EC~OMIC D~.& GRANTS -17211.28 8RAt,/TS COMPL]AMCE 0.23 COHq~]TY EDUCATION 58,31 287370.83 WATER FLIHD-OPERAT]N6 WATER FOMO-POMP]N6 STATIONS WATER FLIND-PURIF]EAT]OM SEWA6E FOMD-OPERAT]N6 SEWA6E FOMD-'HAINTEH.At4CE SEWAGE FLIHD-OPERATI OM8 SEWAGE FI.HO-LABORATORY 10000,00 6800,00 5440.00 i2000.00 7600,00 17500,00 14000.00 45500.00 36400,00 12500.00 10000.00 500.00 5000.00 -20000.00 357570.00 84570,00 -0,20 -858.45 3415,78 2557.13 0,00 0,00 -1815.22 24475,56 30904.24 4786,48 58351,06 O.O0 0.00 0564401 AIRPORT FOMO-OPEPAT]N$ 947,71 947.71 0,00 0,00 0502i05 CIVIC CBfI'ER FUND-OPERATING 9388.98 9388.98 0,00 0,00 0501601 0501613 0021617 0562625 0522641 CITY INFOI~IATIOM SYST~S HATERIALS COMTROL P, AI~GBIIEN~' SERVICES UTILITY LINE SERVICES MOTOR VEHICLE ~INTENAMCE 27933,63 20000.00 4517,08 487,40 46578,34 20000.00 37018.51 10000.00 118534,96 50000.00 0.00 477150.67 409570.00 84570,00 May 25, 1988 File #60-200-236 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schtanger: I am attaching copy of Ordinance No. 29129, amending and reor- daining certain sections of the 1987-88 Grant Fund Appropriations, providing for the ctoseout of Corr~unity Development Block Grant Years B-84-MC-$1-0020 and B-85-MC-51-0020, and the transfer of unspent funds in the amount of $187,937.00 to Corr~unity DeveIopmen! Block Grant B-86-MC-51-0020, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, ~y 23, 1988. Sincerely,~..~ ~ ~' p~ Mary F. Parker, CMC City Clerk MFP:ra Enc, pc: Mr. Ms. W. Robert Herbert, Marie T. Pontius, City Manager Grants Monitoring Coordinator Room456 MunicJpalBuildlng 215 C~urch Avenue, S.W. Roanoke, VlrgtnJa24011 (703)98"1-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ihe 23rd day of May, 1988. No. 29129. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Grant Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Community Development Block Grant (1984-85) Community Development Block Grant (1985-86) Community Development Block Grant (1986-87) (1-16).. $ 3,402,864 (17-22). 2,424,308 (23-40). 2,418,464 Revenue Community Development Block Grant Community Development Block Grant Community Development Block Grant (1984-85 (1985-86 (1986-87 1) Grant Solicitation 2 AP19-RRHA 3 Field Survey & Map Update 4 Rental Rehab - RRHA 5 Code Enforcement Other 6 Vacant Lot Home- steading 7) Loudon Ave Revital- ization 8) Code Enforcement - Nonsalary 035-084-8404-5020 035-084-8404-5023 035-084-8415-5086 035-084-8419-5004 035-084-8419-5026 035-084-8420-5104 035-084-8420-5110 035-084-8420-5111 (41) .... (42) .... (43) .... $( 621) ( 564) 58) 852) 457) 7,250) 1,809) 2,163) $ 3,402,864 2,424,308 2,418,464 9) Neigh. Delivery 10) Deanwood (RRHA) 11) Urban Renewal Dis- position (RRHA) 12) Harrison School 13) Unprogrammed CDBG 14) Unprogrammed CDBG 15) Unprogrammed CDBG 16) Unprogrammed CDBG 17) AP 1 & 2 18) Materials - Planning/Economic Development 19) Demolition - Securement 20) Coca Cola Commissioner's Costs 21) Deanwood - Wmsn. Rd. Gateway - City 22) Shaffers Crossing - RRHA 23) Grant Solicitation 24) AP19 - RRHA 25) Field Survey and Map Updating 26 Rental Rehab - RRHA 27 Code Enforcement Nonsalary 28 Vacant Lot Home- steading 29) Loudon Ave. Revital- ization 30) Neighborhood Based Service Delivery 31) Deanwood - RRHA 32) Urban Renewal Disposition (RRHA) 33) Harrison School 34) Unprogrammed CDBG 35) AP 1 & 2 36) Materials - Planning/Economic Development 37) Demolition - Securement 38) Coca-Cola Commissioner's Costs 39) Deanwood - Wmsn. 40) Based Service (035-084-8425-5128) (035-084-8430-5131) (035-084-8430.-5138) (035-084-8434-5002) (035-084-8439-5025) (035-084-8440-5180) (035-084-8440-5182) (035-084-8440-5183) (035-085-8505-5051) (035-085-8515-5084) (035-085-8520-5108) (035-085-8530-5141) (035-085-8530-5143) (035-085-8530-5145 (035-086-8605-5020 (035-086-8605-5023 (035-086-8615-5086 (035-086-8620-5004 (035-086-8620-5111) (035-086-8620-5104) 035-086-8620-5110) 035-086-8625-5125) 035-086-8630-5131) (035-086-8630-5138) (035-086-8635-5160) (035-086-8640-5186) (035-086-8605-5051) (035-086-8615-5084) (035-086-8620-5108) (035-086-8630-5141) Rd. Gateway - City (035-086-8630-5143) Shaffer's Crossing - RRHA (035-086-8630-5145) $( 2,000) (134,074) 210 208 3 1 1 1 272 ( 91) ( 165) ( 2,778) (25,O00) ('9,359) 621 564 58 852 2,620 7,250 1,809 2,000 134,074 210 208 6 272 91 165 2,778 25,000 9,359 41) CDBG - B-84 Entitlement 42) CDBG - B-85 Entitlement 43) CDBG - Entitlement from B-84 (R035-035-1234-8501) (R035-035-1234-8601) (R035-035-1234-8722) $(150,272) ( 37,665) 187,937 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk May 23, 1988 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Closeout of Community Development Block Grant Years B-84-MC-51-0020 and B-85-MC-51-0020 The Community Development Block Grant program is accounted for on the City's financial records by program year. Four program years are currently appropriated. This report recommends that the two earliest Community Development Block Grant years (B-84-MC-51-0020 and B-85-MC-51-0020) be closed by reprogramming the unspent funds in those program years to the next subsequent program year (B-86-MC-51-0020). The funds being reprogrammed will be used for the same activities for which they are currently appropriated. Reprogramming these funds allows the City to maintain a maximum of three program years on its re- cords at any given time. HUD allows localities to determine the number of follows: CDBG program years to retain on a locality's records. The amount of unspent funds being reprogrammed is as Program Year B-84-MC-51-0020 (FY84-85) B-85-MC-51-0020 (FY85-86) Amount $150,272 37,665 $187,937 Honorable Mayor and Members of City Council Page 2 May 23, 1988 Recommendations: A. Close Community Development Block and B-85-MC-51-0020. Grant years B. Transfer unspent funds of $187,937 to Community Block Grant B-86-MC-51-0020 as shown on the budget ordinance. B-84-MC-51-0020 Development accompanying ~rect,~ ector of Financc~ JMS/kp Office of the Ci~, Clerk May 25, 1988 File #24A-184-429 Mr. John W. Thompson Buck Consultants, Inc. Xerox Center 55 West Monroe Street Chicago, IL 60604 Dear Mr. Thompson: I am enclosing copy of Ordinance No. 29130, amending and reor- daining §22.1-44, Normal service retirement, Code of the City of Roanoke (1979), as amended, by the addition of' a new subsection (e), and amending and reordaining §22.1-62, Retirement and ser- vice retirement allowance generally, by the addition of a new subsection (d); the subsections defining the maximum annual retirement benefit available under the Employees' Supplemental Retirement System and under the Employees' Retirement System, respectively, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1988. Sincerely,~,.~x lk~ ~. Wary F. Parker, CMC City Clerk MFP:ra Erie. Room 456 Municipal Building 215 Church Avenue, S.W. I~clno~e, Virginia 2~011 (703) 981-254~ Office of the City C]en~ May 25, 1988 File #24A-184-429 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29130, amending and reor- daining §22.1-44, Norma~ service retirement, Code of the City of Roanoke (1979), as amended, by the addition of a new subsection (e), and amending and reordaining §22.1-62, Retirement and service retirement allowance generally, by the addition of a new subsection (d); the subsections defining the maximum annual retirement benefit available under the Employees' Supplemental Retirement System and under the Employees' Retirement System, respectiveiy, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1988. Sincereiy, Mary F. Parker, CMC City Clerk MFP: ra Enc. pc: Mr. Dean J. Chappelle, Employee Plans Specialist, Internal Revenue Service, P. O. ~ox 10228, Richmond, Virginia 23240 Mr. Robert L. Aibright, Associate, Mercer-Meidinger, 1001 22nd Street, N. W., Suite 400, Washington, D. C. 20037 Mr. Thomas Lowman, ~. S. A., Associate, Mercer-Meidinger, 1001 22nd Street, N. W., Suite 400, Washington, D. C. 20037 The Honorable Kenneth Eo Trabue, Chief Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable James W. F~ippen, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court Room 456 Municipal Building 215 C~hurch A'e.~'~ue, S.W. floanc~e, V~i"g. ~nia 24011 (703) 98'1-2541 Mr. Joel M. Schtanger Page 2 May 25, 1988 pc: The Honorable Jack B. Coulter, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Roy B. Wiltett, Judge, Circuit Court The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box 1016, Salem, Virginia 24153 Miss Patsy Testerman, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Aibright, Clerk, General District Court Mr. W. Robert Herbert, City Manager Mr. WiIburn C. Dibling, Jr., City Attorney Mr. Donald S. Caldweil, Corr~nonwealth's Attorney Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Bobby D. Casey, Office of the Magistrate, P. 0. Box 13867, Roanoke, Virginia 24037 Ms. Clayne M. Calhoun, Law Librarian Mr. Earl B. Reynolds, Jr., Acting Manager, Personnel Mr. Robert L. Lastie, Vice President - Supplements, Municipal Code Corporation, P. 0o Box 2235, Tallahassee, Florida 32304 IN THE COUNCIL OF THE CITY OF ROANOKE, The 23rd day of May, 1988. No. 29130. VIRGINIA, AN ORDINANCE amending and reordaining §22.1-44, Normal service retirement, Code of the City of Roanoke (1979), as amended, by the addition of a new subsection (e), and amending and reordaining ~22.1- 62, Retirement and service retirement allowance generally, by the addi- tion of a new subsection (d); the subsections defining the maximum an- nual retirement benefit available under Employees' Supplemental Retire- ment System and under Employees' Retirement System, respectively, and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 22.1-44, Normal service retirement, Code of the City of Roanoke (1979), as amended, is amended and reordained by the addi- tion of a new subsection (e) to read as follows: ~22.1-44. Normal service retirement. (e) Maximum annual benefit. Nothwithstanding any other provision of this article to the contrary, the annual benefit of any member shall not exceed the les- ser of $90,000 or 100% of the member's average compen- sation (as defined below) for the three consecutive years of creditable service with the city which produce the highest amount, and the rate of benefit accrual shall be frozen or reduced accordingly; provided, however, that such limitatlon, hereinafter sometimes referred to as the maximum benefit, shall be subject to the follow- ing: (1) For purposes of this subsection (e) only, compensation means the aggregate of the member's wages, salaries, overtime, bonuses and other similar amounts paid for personal services actually rendered, including amounts deferred by members, but excluding fringe benefits. (2) If the annual benefit commences before age 62, the benefit must not exceed the lesser of (i) the actuarial equivalent of a $90,000 annual benefit commencing at age 62 or (ii) 100% of the member's average compensation (defined above) for the three consecutive years of creditable service with the city which produce the highest amount. This actuarial ad- justment must not reduce the $90,000 limitation below $75,000 if the benefit begins at or after age 55. If the annual benefit commences before age 55, it must not exceed an amount which is the greater of (i) the actuarial equivalent of a $75,000 benefit commencing at age 55 or (ii) the actuarial equivalent of a $90,000 benefit commencing at age 62. To determine actuarial equivalence, the interest rate assumption must not be less than the greater of the rate other- wise specified for such purpose under the City of Roanoke Pension Plan or 5%. (3) If the annual benefit commences after age 65, the benefit must not exceed the lesser of (i) the actuarial equivalent of a $90,000 annual benefit beginning at age 65 or (ii) 100% of the member's average compensation for the three consecutive years of creditable ser- vice with the city which produce the highest amount. To determine the actuarial equiva- lence of benefits beginning after age 65, the interest rate assumption must not be greater than the lesser of the rate otherwise speci- fied in the City of Roanoke Pension Plan for such purposes or 5%. (4) If the benefit is payable in any form other than a straight life annuity (as defined for purposes of Section 415 of the Internal Revenue Code of 1954, as amended), for purposes of determining compliance with the limitation of this subsection (e) the annual benefit must be adjusted so that it is the actuarial equiva- lent of the straight life annuity in accord- ance with the applicable United States Treasury Regulations. The interest rate assumption used for determining the actuarial equivalence of such other forms of benefits must not be less than the greater of the rate otherwise speci- fled for such purpose in the City of Roanoke Pension Plan or 5%. (5) The maximum benefit must be reduced by 1/10 for each year less than 10 of the member's years of creditable service. (6) Effective on January 1, 1986, and each January 1 thereafter, the $90,000 portion of the maximum benefit, as well as the 100% of compensation portion of the maximum benefit in the case of any member whose employment has terminated, must be increased in order to take into account the increases in the cost of liv- ing, or, with respect to the 100% of compensa- tion portion, since the end of the calendar year in which the termination of employment occurred, the increases in the maximum benefit shall occur automatically, without the neces- sity of an amendment to this article, but only when permitted by and in such amounts as are prescribed in or pursuant to United States Treasury Regulations promulgated under Section 415(d) of the Internal Revenue Code of 1954, as amended. (7) For the purposes of the foregoing limi- tation, the limitation year within the meaning of Section 415 of the Internal Revenue Code of 1954, as amended, means the 12 consecutive calendar months beginning on July 1 and ending on June 30. Years of creditable service must be calculated on the basis of the limitation year for purposes of this subsection (e). 2. Section 22.1-62, Retirement and service retirement allowance generally, Code of the City of Roanoke (1979), as amended, is amended by the addition of a new subsection (d) to read as fol- and reordained lows: 922.1-62. Retirement and service retirement allowance generally. (d) Maximum annual benefit. Nothwithstanding any other provision of this article to the contrary, the annual benefit of any member shall not exceed the les- - 3 - ser of $90,000 or 100% of the member's average compen- sation (as defined below) for the three consecutive years of creditable service with the city which produce the highest amount, and the rate of benefit accrual shall be frozen or reduced accordingly; provided, however, that such limitation, hereinafter sometimes referred to as the maximum benefit, shall be subject to the follow- ing: (1) For purposes of this subsection (d) only, compensation means the aggregate of the member's wages, salaries, overtime, bonuses and other similar amounts paid for personal services actually rendered, including amounts deferred by members, but excluding fringe benefits. (2) If the annual benefit commences before age 62, the benefit must not exceed the lesser of (i) the actuarial equivalent of a $90,000 annual benefit commencing at age 62 or (ii) 100% of the member's average compensation (defined above) for the three consecutive years of creditable service with the city which produce the highest amount. This actuarial ad- justment must not reduce the $90,000 limitation below $75,000 if the benefit begins at or after age 55. If the annual benefit commences before age 55, it must not exceed an amount which is the greater of (i) the actuarial equivalent of a $75,000 benefit commencing at age 55 or (ii) the actuarial equivalent of a $90,000 benefit commencing at age 62. To determine actuarial equivalence, the interest rate assumption must not be less than the greater of the rate other- wise specified for such purpose under the City of Roanoke Pension Plan or 5%. (3) If the annual benefit commences after age 65, the benefit must not exceed the lesser of (i) the actuarial equivalent of a $90,000 annual benefit beginning at age 65 or (ii) 100% of the member's average compensation for tile three consecutive years of creditable ser- vice with the city which produce the highest amount. To determine the actuarial equiva- lence of benefits beginning after age 65, the interest rate assumption must not be greater than the lesser of the rate otherwise speci- fied in the City of Roanoke Pension Plan for such purposes or 5%. (4) If the benefit payable in any form other than a straight life annuity (as defined for - 4 purposes of Section 415 of the Internal Revenue Code of 1954, as amended), for purposes of de- termining compliance with the limitation of this subsection (e) the annual benefit must be adjusted so that it is the actuarial equiva- lent of the straight life annuity in accord- ance with the applicable United States Treasury Regulations. The interest rate assumption used for determining the actuarial equivalence of such other forms of benefits must not be less than the greater of the rate otherwise speci- fied for such purpose in the City of Roanoke Pension Plan or 5%. (5) The maximum benefit must be reduced by 1/10 for each year less than 10 of the member's years of creditable service. (6) Effective on January 1, 1986, and each January 1 thereafter, the $90,000 portion of the maximum benefit, as well as the 100% of compensation portion of the maximum benefit in the case of any member whose employment has terminated, must be increased in order to take into account the increases in the cost of liv- ing, or, with respect to the 100% of compensa- tion portion, since the end of the calendar year in which the termination of employment occurred, the increases in the maximum benefit shall occur automatically, without the neces- sity of an amendment to this article, but only when permitted by and in such amounts as are prescribed in or pursuant to United States Trea- sury Regulations promulgated under Section 415(d) of the Internal Revenue Code of 1954, as amended. (7) For the purposes of the foregoing limi- tation, the limitation year within the meaning of Section 415 of the Internal Revenue Code of 1954, as amended, means the 12 consecutive calendar months beginning on July 1 and ending on June 30. Years of creditable service must be calculated on the basis of the limitation year for purposes of this subsection (d). In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. 5 - DIrPARTM£NT OF FINANCE CITY OF ROANOKE* VA. May 23, 1988 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger City Pension Plan The City of Roanoke Pension Plan is a qualified retirement plan with the Internal Revenue Code Section 401. This qualification is required to maintain a tax-free status of the Pension Plan funds. After revising the Employees' Retirement System (ERS) and creating the Employees' Supplemental Retirement System (ESRS), we requested a favorable determination from the Internal Revenue Service to remain a qualified retirement plan. We have received correspondence from the Internal Revenue Service that once the attached ordinance is passed, the necessary changes to our Code would once again allow qualification of our plan under I.R.S. Code Section 401. This ordinance in no way affects the calculation of pension benefits in ERS or ESRS but is a required section on maximum annual benefits required by the I.R.S. I recommend adoption of the attached ordinance in order to qualify our Pension Plan under the Internal Revenue Code Section 401. JMS:dp cc: Wilburn C. Dibling, Jr. OepartmentoftheTreasury Intern~ Revenue Service BX 13163, RM 615, ATT CH, BALTIMORE MD 31Z03-0000 EP/EO DIV In reply refer to: 54140081 AUG. 01, 1986 LTR 835C 54-6001569P 0380~ CITY OF ROANOKE VA 315 WEST CHURCH AVENUE ROANOKE VA 34011 District Office Code and Case Se=ial Number: 545351046 EP Name of Plan: Pension Plan Application Form: 5300 Employer Identification Number: 54-6001569 Plan Number: 001 File Number: 540006563 Dear Applicant: Based on the infozmation supplied, we have made a favorable determination on your application identified above. Please this letter in your permanent records. keep Continued qualification of the plan will depend on its effect in operation under its present form. (See section 1.401-1(b)(3) of the Income TaM ReBulations.) The status of the plan in operation will be reviewed periodically. The enclosed document describes some events that could occur after you receive this letter that would automatically nullify it without specific notice from us. The document also explains how operation the plan may affect a favorable determination letter, and contains information about filin9 requirements. This letter =elates only to the status of your plan under the Internal Revenue Code. It is not a determination regarding the effect of other Federal or local statutes. This determination is subject to your adoption of the proposed amendments submitted in your cz your representative's letter dated 043Z$6. The proposed amendments should be adopted on or before the date prescribed by +he z*=~la%ions under Code section 401(b). This determination letter subject to adoution of plan dated 061884. ~e have sent a copy of this letter to your representative as indicated in the power o~ attorney. If you have any questions, please contact R D Morris at 1-800-434-1040. Department of the Treasury Internal Revenue Service CITY OF ROANOKE VA Z15 WEST CHURCH AVENUE ROANOKE VA 24011 Enclosure(s): Publication 794 Publication 0PWBP 515 AUG. 01, 1986 54-6001569P Sincerely yours, 54140081 LTR 835C 03803 April 14, 1986 Mr. Dean J. Chappelle EP:7114:DJC Employee Plane Specialist Internal Revenue Service P.O. Box 10228 Richmond, VA 23240 CITY OF ROANOKE PENSION PLAN Dear Mr. Chappelle: This letter is in response to your February ? letter which included a deficiency checklistfor the City of Roanoke Pension Plan. I am enclosing ~wo items for your review: (1) Additional language to be added as the new subsection (e) of Section 22.1-44 and subsection (d) of Section 22.1-62; and (2) IRS Form 2848 authorizing you to speak with Mr. Robert Al- bright or Mr. Thomas Lowman at Mercer-Meidinger, Inc., should you require additional information. They can be reached at 202/293-9422. We have not formally adopted this amendment. We prefer to wait until we receive your approval of the final document. Should you have any questions about this, please do not hesitate call. Retirement Accountant RLA/pms enclosures cc: Robert Albright Thomas Lowman 0429/RLAMISC Internal Revenue Service Department of the Treasury District Director ~ RP~16 R9~2 ' RECEIVEO FINANCE OEPARTHENT' File Folder Numben Pereon to Contact: ~)~.~ O~x~,~.~' Contact Telephone Numbec. ~'~- We askem you on the above date to furnish information about your application for a determination on the plan indicated. We need the amendments, and the information asked for, on the enclosed checksheets to determine whether your plan meets the Internal Revenue Code and Department of Labor requirements referred to on the ohecksheets. Please send the requested material within 10 days from the date of this letter so we may complete consideration of your application. If we do not hear from you within that time, we will process your application based on the information you have already supplied us. This could result in a determination that your plan is not qualified for favorable tax treatment. Please attach this letter to your reply. An addressed envelope is enclosed for your convenience. The copy of this letter is for your records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, District Director Enclosures: Checksheets (List Form No.(s) below): 31 Hopkins Plaza, Baltimme, MD 21201 Letter 1197(DO) (5-78) April 14, 1986 Ms. Joyce Van Houten Retirement Accountant City of Roanoke Department of Finance P.O. Drawer 1220 Roanoke, VA 24006 Dear Joyce: I am enclosing three copies of language addressing the questions raised in the deficiency checklist from the Internal Revenue Service. The six deficiencies all concerned the maximum benefit limitations. We suggest adding this language as the new subsection (e) of Section 22.1-44 of the plan and the new subsection (d) of Section 22.1-62 of the old plan. This will avoid having to renumber all the sections which follow and avoid the need to revise references to the plan which now exist in the text. You should send this directly to Mr. Chappelle at the IRS. We have enclosed a cover letter for your convenience. Should you have any questions, please do not hesitate to call. Sincerely, Robert L. Albright Associate Thomas Lowman, F.S.A. Associate cc: Joel M. Schlanger James D. Grisso RLA/pms enclosures 0429/RLAMISC 1001 22nd Street, N,W. · Suite 400 · Washington, D.C. 20037 · 202 293-9422 Q~¢e ~ ¢r~ Q~/ Qerk May 25, 1988 File #24A-63-184 Mr. John W. Thompson Buck Consultants, Inc. Xerox Center 55 West Monroe Street Chicago, IL 60604 Dear Mr. Thompson: I am enclosing copy of Ordinance No. 29131, amending and reor- daining §22.1-9, Workers' Compensation benefits offset against disabitit~y or death benefits, Code of the City of Roanoke (1979), as amended, to provide that any Workers' Compensation benefits payable to a member or beneficiary shall be offset against any benefits payable under the City of Roanoke Pension Plan, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1988. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP: ra Eric. Room456 MunlclpalBulldlng 215 Church Avenue, S.W. Roanc~e, Virg~nla24011 (703)981-2541 Office of the Oty May 25, 1988 File #24A-63-184 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29131, amending and reor- daining §22.1-9, Workers' Compensation benefits offset against disability or death benefit~, Code of the City of Roanoke (1979), as amended, to provide that any Workers' Compensation benefits payable to a member or beneficiary shall be offset against any benefits payable under the City of Roanoke Pension Plan, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 23, 1988. ~ncere ty, Mary F. Parker, ChiC City Clerk MFP: r a Eno, pc: The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable James W. Fiippen, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Jack B. Coulter, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Roy B. Witlett, Judge, Circuit Court The Honorable G. 0. Clemens, Judge, Circuit Court P. 0. Box 1016, Salem, Virginia 24153 ' Miss Patsy Testerman, Clerk, Circuit Court Mso Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Room456 MunictpalBulldlng 215C~urchAve~ue, S.W. Roanoke,'~rgmia24011 (703) 98%2541 Mr. Joel M. SchIanger Page 2 May 25, 1988 Mr. Ronald Aibright, Clerk, General District Court Mr. W. Robert Herbert, City Manager Mr. Wilburn Co Dibling, Jr., City Attorney Mr. Donald S. Caldwell, Commonwealth's Attorney Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Mr. Bobby D. Casey, Office of the Magistrate, p. 0. Box 13867, Roanoke, Virginia 24037 Ms. Clayne M. Calhoun, Law Librarian Mr. Earl B. Reynolds, Jr., Acting Manager, Personnel Mr. Robert Lo Laslie, Vice President - Supplements, Municipal Code Corporation, P. 0. Box 2235, TaIlahassee, Florida 32304 IN THE COUNCIL OF THE CITY OF The 23rd day of May, 1988. No. 29131. ROANOKE, VIRGINIA, AN ORDINANCE to amend and reordain ~22.1-9, Workers' Compen- sation benefits offset against disability or death benefits, Code of the City of Roanoke (1979), as amended, to provide that any Workers' Compensation benefits payable to a member or beneficiary shall be offset against any benefits payable under the City of Roanoke Pension Plan; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as fol- lows: 1. Section 22.1-9, Workers' Compensation benefits offset against disability or death benefits, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: $22.1-9. Workers' Compensation benefits offset against retirement benefits. Any amounts which may be paid or payable under the provisions of the Virginia Workers' Compensation Act or any similar law to any member or beneficiary, or to the dependents of any member or beneficiary, on account of any injury, occupational disease or disability or incapacity, total or partial, or death shall in such manner as the board shall determine, be offset against and payable in lieu of any bene- fits payable out of funds provided by the city under the provisions of the city plan. In the case of a member, beneficiary or depen- dent of a member or beneficiary who elects to re- ceive a lump sum settlement in lieu of periodic payments for disability or death compensable under the Virginia Workers' Compensation Act, the retire- ment allowance shall cease or be reduced, as the case may be. The amount of reduction shall be de- termined by the workers' compensation benefit which such person would have received had the lump sum settlement not been consummated. The reduction shall continue each month for a period of months determined by dividing the workers' compensation benefit which such person would have received had the lump sum settlement not been consummated, into the settlement actually accepted by the member, beneficiary or dependent. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCF. CiTY OF ROANOKE. VA. May 23, 1988 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel Mo Schlanger City of Roanoke Pension Plan - Workers' Compensation Benefits Offset Against Disability or Death Benefits The Employees' Supplemental Retirement System (ESRS) designates that a member age 55 or over cannot apply for non- occupational or occupational disability. The Employees' Retirement System (ERS) designates that a member age 65 or over cannot apply for nonoccupational or occupational disability. Section 22.1-9 of the Code of the City of Roanoke addresses workers' compensation benefits offset against disability or death benefits. Currently the Code does not specifically address the situation of an employee applying for and being awarded workers' compensation from the City of Roanoke and then applying for normal service retirement from the City Pension Plan. The workers' compensation offset should apply against any benefit eligibility because Federal regulations now require that mandatory retirement age is no longer allowed, except for police officers and firefighters. Honorable Mayor and Members of City Council Page 2 May 23, 1988 Example: 30 year employee, age 62, annual salary of $20,000 and awarded workers' compensation disability claim Workers' Compensation Normal Year Palaments Retirement Total 1 2 3 4 5 6 7 8 9 10 11 $13 13 13 13 13 333 333 333 333 333 13 333 13 333 13 333 13 333 8 205 $12,000 $25,333 12,000 25,333 12,000 25,333 12,000 25,333 12,000 25,333 12,000 25,333 12,000 25,333 12,000 25,333 12,000 25,333 12,000 20,205 12,000 12,000 The employee would be paid double for approximately ten years. I recommend that we amend Section 22.1-9 of the Code to reflect workers' compensation benefits be offset against any benefit eligibility from the City Pension Plan. JMS:dp cc: Wilburn C. Dibling, Jr. Office of the City Clerk May 25, 1988 File #311-230 Mr. Peter Rippe Executive Director Roanoke Museum of Fine Arts One Market Square Roanoke, Virginia 24011 Dear Mr. Rippe: I am enclosing copy of Ordinance No. 29109, accepting the gift of a sculptural piece from the Roanoke Museum of Fine Arts by the late Paul Ostaseski, entitled "Vertical Break", to be installed permanently in the area of Colonial Plaza, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, May 16, 1988, also adopted by the Council on second reading on Monday, May 23, 1988, and will take effect ten days following the date of its second reading. On behalf of the Mayor and Members of City Council, I would tike to express appreciation to the Roanoke Museum of Fine Arts for making the sculptural piece available for viewing by citizens of the City of Roanoke and the Roanoke Valley Community. Sincerely, Mary F. Parker, C~ City Clerk MFP: ra Enco pc: Mr. Timothy L. Jamieson, Chairman, Roanoke Arts Commission, 6857 Sugar Rum Ridge Road, S. W., Roanoke, Virginia 24018 Mr. William D. Corbin, Property Manager, Colonial American National Bank, P. 0. Box 13888, Roanoke, Virginia 24038 Room 456 Municipal Building 215 Onurch Avenue, S.W. Roonol~, Virginia 240t I (703) 981-2541 Or, ce of the City Clerk May 25, 1988 File #311-230 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: ! am attaching copy of Ordinance No. 29109, accepting the gift of a sculptural piece from the Roanoke Museum of Fine Arts by the late Paul Ostaseski entitled "Vertical ~reak", to be installed permanently in the area of Colonial Plaza, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, May 16, 1988, also adopted by the Council on second reading on Monday, May 23, 1988, and will take effect ten days following the date of its second reading. Sincerely, ~ary F. Parker, CMC City Clerk MFP: ra Enc. pc: Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. Jimmie B. Layman, Manager, Parks and Recreation Mr. William F. Clark, Director of Public Works and Roorn456 MunlcipalBuilding 215C~urchA~ue, S.W. Roanoke, V~rg.qla24011 (703)981-2541 IN TRE COUNCIL OF THE CITY OF The 23rd day of May, 1988. No. 29109. ROANOKE, VIRGINIA, AN ORDINANCE accepting the gift of a sculptural piece, upon certain terms and conditions, and authorizing its installation in Colonial Plaza. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The gift of the Roanoke Museum of Fine Arts of the sculp- tural piece by the late Paul Ostaseski entitled "Vertical Break" is hereby ACCEPTED. 2. The City Manager is authorized to arrange for the perma- nent installation of the sculptural piece in the area of Colonial Plaza described in the City Manager's report to Council of May 16, 1988. 3. The City Clerk is directed to forward a copy of this ordinance to the Roanoke Museum of Fine Arts, expressing the appreciation of Council for this gift of sculpture. ATTEST: City Clerk. Roanoke, Virginia May 16, 1988 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: New Sculpture for Colonial Plaza I. Background Roanoke Museum of Fine Arts has offered to donate a corten steel sculptural piece by the late Mr. Paul Ostaseski entitled "Vertical Break" (see letter at- tached). Mr. Ostaseski was an outstanding local sculptor whose works are on permanent display at many Roanoke Valley locations. Roanoke Arts Conmission has reconunended acceptance and installation of this sculpture in Colonial Plaza by the City of Roanoke. II. Current Situation: Roanoke Arts Commission desires to dedicate this sculp- ture during the Annual Sidewalk Art Show scheduled to begin on June 4, 1988. III. Issues: A. Recognition B. Location C. Cost D. Timing IV. Alternatives: Council accept Roanoke Museum of Fine Arts offer to donate a corten steel sculptural piece by the late Mr. Paul Ostaseski entitled "Vertical Break." Also, Council authorize permanent installation of this sculpture on the City-owned property in Colonial Plaza. Recognition of a prominent local artist through permanent public display of his work would encourage current and future artists in our community. Subject: Mayor and Members of Council New Sculpture for Colonial Plaza May 16, 1988 Page 2 Location of the permanent display in Colonial Plaza would be very appropriate because Mr. Ostaseski was a regular participant and an award winner in Roa- noke's Sidewalk Art Shows held annually at this site (see attached map). This location has been reviewed with the property manager of the adjoining Colonial American National Bank Building property. Cost to the City would be the installation the subject sculpture by City forces. The self-weather- ing corten steel would not require any maintenance. Timing relative to Council's action on this matter is important because Roanoke Arts Comisston desires to dedicate this sculpture during the Sidewalk Art Show scheduled to begin on June 4~ 1988. Do not accept Roanoke Museum of Fine Arts' offer to donate the sculpture by the late Mr. Paul Ostaseski. Recognition of a prominent local artist, through public display of his work, would not be accom- plished. Location of the permanent display would not be an issue. 3. Cost to the City would not be an issue. TiminK relative to Council's action on this matter would remain important because of the upcoming Sidewalk Art Show scheduled to begin on June 4, 1988. RecoF~endations Council concur with Alternative A; and Authorize the City Manager to accept the Roanoke Museum of Fine Arts' offer to donate a corten steel sculptural piece by the late Mr. Paul Ostaseski entitled "Vertical Break." The acceptance of the subject offer by the City shall not be subject to any conditions. Authorize permanent installation of the subject sculpture on City-owned property in Colonial Plaza. Subject: Mayor and Members of Council New Sculpture for Colonial Plaza May 16, 1988 Page 3 Respectfully submitted, W]tH:DVT:gs W. Robert Herbert City Manager Attachments pc: Mr. Peter Rippe, Executive Director, Roanoke Museum of Fine Arts Mr. Timothy L. Jamieson, Chairman, Roanoke Arts Commission Mr. William B. Corbin, Property Manager, Colonial American National Bank City Attorney Director of Finance Director of Administration and Public Safety Director of Public Works J. B. Layman, Manager, Parks/Recreation/Grounds Maintenance Roenoke Museum of Fine Arte March 24, 1988 Mr. Robert Herbert, City Manager 215 Church Ave. Roanoke, VA 24011 Dear Bob: Please consider this letter to be oar formal request that the City receive the Corten Steel sculptural piece by the late Paul Ostaseski entitled "Vertical Break". This impressive piece of Modernist work by a native son was purchased from the artist by the museum in 1979. It was installed in front of the museum's old home at Cherry Hill until our move to Center in the Square in December, 1983. Since then it has been in storage with the hope that the city would be able to place it in an appropriate location. At this time there seems to be agreement that "Vertical Break" should be permanently placed near Colonial Plaza as the property, free and clear, of the City of Roanoke. Our only stipulation is that there be an under- standing that if the piece is removed from public display its ownership will revert to the Roanoke Museum of Fine Arts. For your records, the piece was purchased from Paul Ostaseski for a very special price of $600 (for the museum). It probably had a real market value in 1979 of about $2,500 which value has increased today to about $5,000. We here at the museum are all very pleased that this important piece of sculpture is once again going to be on public display. Paul was a very fine sculptor, and his sudden death at a young age was a great loss to the entire arts community. With all best personal wishes, I am, Peter Rippe Executive Director cc: Dinesh Tiwari BLUE CROSS BLUE SHIELD OF SOUTHEAST ROANOKE COUNTY. THE UNDEg$ZGNEO, STANO OPPOSED TO THE LOCATION OF A VALLEY LANDFILL IN THE MOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. THE UNDERSIGNE~, STAND OPPOSED TO THE LOCATION OF A VALLE! LANDFILL ....... -~.~~ ............ ~__~ .................... ........ IN THE MOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. ~E, THE UNPERS~GNEP, STANP OPPOSEP TO THE LOCATZON OF A VALLEY LANOF~LL ZN THE UOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. LA~tPF~LL ~1 THE UOU~T PLEASAI~T AREA _.~__~_¢~~__ ~E, THE THE UOUNT PLEASAHT AREA THE UNDERSIGNED, STAND OPPOSED TO THE LOCATION OF A VALLEY LANDFILL [N THE MOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. ~E, THE UNDERSIGNEP, STANP OPPOSEP TO THE LOCATION OF A VALLEY~ LANPFILL ZN THE MOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTV. _~ ......... ~ ....... ~~_.~~~ __~~c_~~___.__ _~_~____~_~_ .... ._~___~_~_~ --t~-~---~-t~ .... ~_~_~:~.:~ ~ ................ ~E, THE UNDERSIGNED, STAN~ OPPOSED TO THE LOCATION OF A FA£LE~ LANI)F~LL ~N THE MO[INT PLEA~AIVT AI~EA OF $O~JTHEAST ROANOKE COUNTY. ~E, THE UNOERSIGNED, STAND OPPOSEO TO THE LOCATION OF A FALLEV LANDFILL THE I~OUNT PLEASANT AEEA OF SOUTHEAST ROANOKE COUNTY. ~E, THE UNDERSIGNED, STAND LANDFILL IN THE UOUNT PLEASANT ARt LANPFZLL ZN THE MOUNT PLEASANT ARE, THE MOUNT PLEASANT ARE ~IE, THE UNDE~SZGNEP, STANP OP] LANPFZLL TH THE UOUNT PLEASANT AREA THE UNdERSIGNEd, STAN~ OPPOSE~ TO THE LOCATION OF A FALLEY LANOFILL ZN THE MOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. 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WE, THE UNdERSIGNEd, STAND OPPOSE~ TO THE LOCATION OF A VALL LANDFILL IN THE UOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. THE UNP£RSIGH£P, STANP O~ LA~DFZLL ~ THE UOUNT PLEASANT AREA ..~.~_~_~_~..~ ............... LA~FILL I~ THE UOUHT PLEASANT AREA ~~_~ ............. E, THE UNPE~SIG~EP, STANP OP ~~~'-~ THE UNOERSIGNEO, STANP OPPOSEO TO THE LOCATION OF A VALLEY LANOFZLL ZN THE UOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. ~E, THE UNDE£SIGHED, STANO OPPOSEP TO THE LOCATION OF A VALLEY LANOFILL IN THE UOUNT PLEASANT AREA OF SOUTHEAST ROANOEE COUNTY. · E, T~E UNDERSIGNED, STANP OPPOSEO TO THE LOCATION OF A V~LLEY LANOFILL IN THE UOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUN'~Y. ........... _7.~__g~ ............... __ ~~~~~ ....... THE UNOEES[GNEO, STANO OPPOSEO TO THE LOCATXON OF A FA[£EY ~N THE ~OUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. ~E, THE UNDERSIGNED, STAND OPPOSED TO THE LOCATION OF A VALLEY LANDFILL [N THE UOUNT PLEASANT AREA OF SOUTHEAST ROANOKE COUNTY. 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