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Home My WebLink AboutCouncil Actions 04-04-88Garland (29045) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCLL April 4, 1988 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. A~.E pac.~ent. The invocation will be delivered by The Reverend Ralph Brown, Pastor, Antioch Church. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor· Presentation by the Mayor and Members of Council. M~t. L~ ~. Peeryw~s dec,&~Aed~e 1987 C~zen of the Ye~A. Selection of candidates to be accorded the public interview for School Trustee on Thursday, April 28, 1988, at 7:00 p.m. Applicants are: All Six appli~n~swere ¢~ified for i~terview. Marilyn C. Curtis LaVerne B. Dillon Emanuel C. Edwards David K. Lisk Velma Self James M. Turner, Jr. C-1 BID OPENINGS Bids for alterations ¢~nd additions to the City Nub'sing Home at Coyner' Springs. Th,~ee bidS w~g refe~Aed to ~ committee composed of Messrs. Garland, Ch~n, Rlta~ie and CloAk. CONSENT AGENDA (Approved 7~0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN ~tE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mr. J. William Stephens tendering his resignation as a member of the Youth Services Citizen Board, effective March 15, 1988. RECOMmeNDED ACTION: Accept resignation with regret and receive and file communication. (1) C-2 C-3 Qualification Housing Board for a term of three years RECOMMENDED ACTION: Receive and file. A list of items pending from March 28, 1988. RECOMMENDED ACTION: Receive and file. of Paul C. Dress as a member ,of the Fair ending March 31, 1991. July 10, 1978, through Hearing Petitions and Co,=,~nications: Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: REGULAR AGENDA of Citizens Upon Public Matters: None. 1. A report with regard to office space and supplemental funding for the Fifth District Employment and Training Consortium. A~ptedOrdinance No. 29045. (7-0) 2. A report with regard to funding adjustments for the Fifth District Employment and Training Consortium. Adopted Ordinance No. 29046. (7-0) 3. A report with regard to reallocation of Emergency. Shelter Resource Funds. Adopted Re~olv~ion No. 29047. (7-0) 4. A report wi th regard to a temporary waiver of deed restriction, Roanoke Centre for Industry and Technology, Vitramon Site - Parcel 2A. Adopted IiesoEv;~ion No. 29048. (7-0) 5. A report recommending appropriation of $10,000.00 from designated funds in the Capital Maintenance and Equipment Replacement . Program for implementation of Phase I of the automated mapping system. Adopted Orginanae No. 29049. (7-0) 6. A report concurring in a report of the Bid Committee recommending acceptance of the bid submit ted by Berglund Chevrolet, Inc., for two new four-door sedan automobiles for the Sheriff's Department, in the total amount of $23,175.14; and transfer of funds therefor. Adopted Ordi~anae No. 2905.0 and Ordinance No. 29051. (6-0)* 7. A report concurring in a report of the Bid Committee with regard to awning cover replacement, Farmers Stalls on the Market Square. Adopted 0rdinanae No. 29052. (7-0} 6. *Mr. Bowers abstained from voting. ¢2) Reports of Committees: ~ a. A report of the Water Resource8 Committee recommending that Council authorize execution of an Appalachian Power Company indenture providing an easement to permit installation of an electric power line across the southeasterly corner of the Fire Station No. 11 lot to serve Bennington Place Shopping Center. Mrs. Elizabeth T. Bowles, Chairman. Adopted Ordinance No. 29053 on fi~t re~ding. (7-0) . b. A report of the Water Resources ~orr~nittee recommenaing that Council authorize execution of a license to permit encroachment of the residence at 1511 Persinger Road, S. W., 3.4 feet into the right-of-way of West Drive, S. W., for a one time charge of $100.00. Mrs. Elizabeth T. Bowles, Chairman· Adopted Ord~nanae No. 29054 on fi~t reading. c. A report of the Water Resources Corro~ittee recommending that Council authorize vacation of an approximately 90 square foot portion of the combined sanitary sewer, storm drainage and public.utility easement on Lot 2A, Runnymeade Subdivision, Official Tax No. 2310207; and accept the dona- tion of the extension of the remaining portion of the fif- teen foot easement from its current terminus to the adjacent property line to serve property identified as Official Tax No. 2310224. Mrs. Elizabeth T. Bowles, Chairman. Adopted0rdi~anae No. 29055 on first reading. (7-0) d. A report of the Water Resources Convnittee recommending that Council authorize purchase, sub}ect to rezoning and appli- cation for rezoning, of certain property located on Sand Road, N. E., which property is needed by the Utility Line Services Department; and appropriation of $65,000.00 there- for. Mrs. Elizabeth T· Bowles, Chairman· Adopted Ordinaaee No. 29056 and Ordinance No. 29057. (7-0) e. A report of the committee appointed to tabulate bide received for replacement of the heat pump system at the City Health Center. Mr. Robert A. Garland, Chairman· Adopted Ordinanae No. 29058 and Ordinance No. 29059. (7-0) Unfinished Bueinese: None. Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 29040, on second reading, authorizing the acceptance of a portion of Lake Drive, So W., and its dedi- cation as public right-of-way; and authorizing the accep- tance of donatione of further contiguous right-of-way. Adopted Ordinance No. 29040. (7-0) b. Ordinance No. 29042, on second reading, authorizing a right of entry onto certain City property to Tultex Corporation in order to permit the construction of a manufacturing plant thereon. Adopted Ordinance No. 29042. (7-0) Motions and Miscellaneous Business: (3) a. Inquiries and/or cor~nents by the Mayor and members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. I0. Other Hearings of Citizens: (4) Office of ~e Ci~y Clerk April 6, 1988 File #304 Mr. J. William Stephens 2130 Deyerle Road, S. W. Roanoke, Virginia 24018 Dear Afr. Stephens: Your communication tendering your resignation as a member of the Youth Services Citizen Board, was before the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. On motion, duly seconded received and filed and the and adopted, the communication was resignation was accepted with regret. The Council requested that I express its sincere appreciation for the many services you have rendered to the City of Roanoke as a member of the Board. Please find enclosed a Certificate of Appreciation issued by the Mayor on behalf of the Members of City Council. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Ms. Carol B. Marchal, Chairman, Youth Services Board, 2320 Mount Vernon Road, S. W., Roanoke, 24015 lis. Marion V. Crenshaw, Youth Planner Citizen Virginia Room456 MunlclpalBuildlng 215 C~urch Avenue, S.W. Roanc~e, Vlrg~nla24011 (703)981-2541 Cell(aiat( Pacific P.O. Box 210 Roxneke, Virginia 24002 Phone (703) 368-2451 Telex 829-475 Collegiate Pacific Mfg. Faci~ifias Roanoke, VA. Ames, IA. Gardena, CA. March 15, 1988 Marion Crenshaw, Youth Planner Office of Com~nunity Planning Municipal Building, Room 355 215 Church Ave., SW Roanoke, VA 24011 Dear Marion: With regret I wish to inform you and the rest of the Committee that I will have to resign from the Youth Services Recreation Committee effective March 15. As you know, I have recently bought a new business here in Roanoke, and thankfully our business is blossoming, and I find that more and more of my time is needed as we move forward. My best wishes go to you and the Committee for the future, and if I can be of any personal assistance, please do not hesitate to call upon me. Sincerely, / JWS/lbh Office of ~ City Clerk April 6, 1988 File #15-178 ~irs. Delores C. Daniels, Fair Housing Board Roanoke, Virginia Secretary Dear Mrs. Daniels: This is to advise you that Paul C. Dress has qualified as a member of the Fair Bousing Board for a term of three years ending March 31, 1991. Sincerely, ~ -;. Mary F. Parker, CMC City Clerk MFP:ra Room456 MunicigalBuilding 2150~urchAv~'~ue, S.W. Roano~e, VIrg~nia24011 (703)98t-2541 ' 0~2 Oath or Affirmati Y6 Offi e State of Virginia, C, it~l of l~oanol~e, to .wit: I, Paul C. Dress , do solemnly swear (or a~rm) that I w~l sup~ the Constitution of the United States, and ~e Constitution of the S~te of Virginia, and that I will faithfully and impa~ially discharge and pe~orm all the duties incumbent upon me as a member of the Fair Houstn~ Board for a te~ of three years end~n~ March 31, according to the best of mY ability. So help me God. Subscribed and sworn to before me, thi~ ~.e o~ ~e ~y March 18, 1988 File #15-178 Mr. Paul C. Dress 2524 Broad Street, N. W. Roanoke, Virginia 24012 Dear Mr. D. Fes$: At a regular meeting of the Council of the City of Roanoke held on Monday, March 14, 1988, you were reelected as a member of the Fair Housing Board for a term of three years ending March 31, 1991. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra Eric. pc: Ms. Dolores C. Daniels, Citizens' Request for Service Room456 Mu~lcipall~lldl~g 215Cl'~rchA~nue, S.W.l~x~:~e, Virg~la24011 (703)981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: C I TY OF ROANOKE ) [, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 14th day of March, 1988, PAUL C. DRESS was reelected as a member of the Fair Housing Board for a term of three years ending March 31, 1991. Given under my hand and the Seal of the City of Roanoke this 16th day of March, 1988. City Clerk Pending Items Referral Date 7/10/78 8/12/85 2/23/87 6/1/87 6/22/87 7/27/87 8/10/87 from July 10, 1978, Referred To City Manager City Manager Regional Cable Television Committee City Manager Robert A. Garland William F. Clark Kit B. Kiser City Manager City Manager through March 28, 1988. Item Recommendation No. 11 con- tained in the Mayor's 1978 State of the City Message. (Development of Mill Moun- tain - hotel.) Mayor's 1985 State of the City recommendation No. 1 establishment of a working relationship with the volunteer rescue squads and the Roanoke Historical Society for the purpose of establishing a museum and national headquarters for volunteer rescue squads in the City. Request of Cox Cable Roanoke for a renewal of their fran- chise agreement in order to simplify and clarify langu- age, make certain additions and deletions, and extend the term. Report regarding the home- less. Bids for 1987 Roof Replace- ment No. 2 - Roanoke Regional Airport Terminal Building Roof Levels G and H. Recommendations of the Youth Services Citizen Board con- tained in the Board's Annual Report/Annual Plan. Mayor's 1987 State of the City Recommendation No. I - development of a five-year strategic plan for the City of Roanoke. Pending Items from July 10, 1978, Referral Date Referred To 8/10/87 City Manager 2/1/88 City Manager 2/16/88 1988-89 Budget Study City Manager Director of Finance 2/16/88 1988-89 Budget Study City Manager 3/28/88 3/28/88 Robert A. Garland George C. Snead, Jr. William F. Clark Robert A. Garland Kit B. Kiser William F. Clark through March 28, 1988. Item Request of Kenneth R. Sharp that an alley running between Montclair Avenue and Kenwood Boulevard, S. E., more speci- fically running between Lots 19 and 20, Block 16, and approximately 128~1 feet in length, be permanently vacated, discontinued and closed. Final report of the Emergency Medical Services Advisory Council. Communication from Melvin E. Matthews, President, Roanoke City Retirees' Association, requesting a percentage increase raise instead of a lump sum raise for Retirees. Communication from the Virgi- nia Museum of Transportation, Inc., requesting $75,000.00 from the City for the next three years. Bids for grading, landscaping and irrigation for Williamson Road Gateway Park. Bids for replacement of an existing diesel engine blower drive unit with an electric motor at the Water Pollution Control Plant. -2- Office c~ the City Clerk April 6, 1988 File #60-246 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: [ am attaching copy of Ordinance No. 29045, amending and reor- daining certain sections of the 1987-88 General and Consortium Funds Appropriations, in connection with the appropriation of funds fo. office rental costs from the Social Services budget to the Fifth District Employment and Training Consortium, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. Sincerely, ~l~/~' Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Ms. Carolyn H. Barrett, Administrator, Fifth District Employment and Training Consortium, 425 West Campbell Avenue, Roanoke, Virginia 24016 Room456 MunicipalBuilding 2150~urchA,,~ue, S.W. Roano~e, VIrg~nia24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 4th day of April, ]988. No.' 29045. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General and Consortium Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General and Consortium Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund Appropriations Health and Welfare Social Services - Services (1-2) .................... Non-Departmental Miscellaneous (3) ................................... Revenue Grants-in-Aid Commonwealth Welfare (4) ......................................... $10,587,167 3,680,485 10,321,563 104,800 $47,918,500 6,670,802 Fifth District Employment and Training Consortium Fund Appropriations F.D.E.T.C. FY88 JTPA Admin. Pool (5) ................................ Revenue $ 3,736,887 325,680 F.D.E.T.C..- FY88 (6) ............................... $ 3,736,887 1) Purchased Services 2) Purchased Services 3) Miscellaneous 4) Purchased Services 5) Funding Authority 6) FDETC Contributions 001-054-5314-3160) $(19,200) 1001-054=5314-3160) ( 4,800) 001-004-9140-2170) 4,800 001-020-1234-0683) (19,200) 034-054-8860-9990) 4,800 034-034-1234-8876) 4,800 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Members of Council: April 4, 1988 '88 3! ,' ,, Office Space and Suppl~nental Funding for the Fifth District Employment and Training Consortit~n City Council entere.d into an agreement on April 13, 1987 to renovate the Knights of Pythias Building for Consorti~n office space, with an expected cu,~letion date of July 1, 1987. Member ~_urisdictions of the Consortium gave up twenty (20) slots to serve clients in their jurisdictions in exchange for the City providing office space for the Consortium. ~in the renovation was reported to City Council on October 7, and Council appropriated $14,400 to pay rent for the Consortiun for the period July 1, lgS~ch 30, 1988. II. CURRENT SITUATION Renovation of the Knights of P~thias Building was rebid by Council on January 17, 1988. Bids were due back end received on Febmmry 16, 1988 to the City. ~ has accepted the low bid of $128~000.00 from Construction Services of Roanoke, Incorporated. The new target date for c~letion of the renovation is July 15, 1988. The Consortium will now owe rent for the period April 1, 1988 through July 31, 1988, which increases budgeted office rental costs by the mnount of $4,800.00. III. ISSUES A. Cost to City B. Consortit~n operations C. Participant community D. A~re~nent c~Mliance City Council Members PaEe 2 April ~, 1988 IV. AL'£~NATIVES A. Appropriate $4,800.00 to the Consortium for office rant from the Department of Social Services budget. 1. Cost to City - Approximately $4,800.00. 2. Consortiom operations - Level of services and staffing can continue. 3. Participant CuL,L~nity - Services will continue as planned. 4. A~reement c~L~liance - Would be met. 5. ~ - Available in the Depar~nent of Social Services B. De not appropriate $4,800.00 to the Consortium for office rent from the City's Department of Social Services budget. 1. Cost to City - None. 2. Consortium operations - Would cause budget deficit of $4 800.00. Anticipated action to eliminate deficit would include staff lay offs and service reductions. 3. Participant c~,~unity - Planned services would be reduced. 4. A~reement compliance - Intent would not be met. 5. Fundin8 - Not an issue. ~TION A. Approve Alternative A: Appropriate $4~800.00 to the Consortiom for office rent from the Depar~nent of Social Services budget. 1. Deappropriate $19,200 from Account No. 001-054-5314-3160, Purchased Services, and reduce the revenue estimate $19,200 Account No. 001-020-1234-0683. 2. Transfer $4,800 from Account No. 001-054-5314-3160, Purchased Services, to Account No. 001-004-9140-2170, Miscellaneous Expanditures, for payment to the Fifth District Employment and Training Consortium. City Council Members Page 3 April 4, 1988 0~propriate $4,800 to the Consortium Admin. Pool Account No. 4-054-8860-9990 and increase the revenue estimate $4~800 Account No. 034-034-1234-8876. Respectfully submitted, W. Robert Herbert City Manager City Attorney Finance Director Director of Human Resources Office of ~he City Oen~ April 6, 1988 File #60-246 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29046, amending and reor- dainin~ certain sections of the 1987-88 Consortium Fund Appropriations, providing for the appropriation of the Fifth District Employment and Training Consortium's net funding adjust- ment of $2,293.00 and increasing the revenue estimate by $2,293.00 in certain accounts to be established by the Director of Finance, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. ~'~ ~'~ ~'Sincerely' Mary F. Parker, CMC City Clerk MFP:ra Eaco pc: Mr. W. Robert Herbert, City Manager Mr. James D. Ritchie, Director of Human Resources Ms. Carolyn H. Barrett, Administrator, Fifth District Employment and Training Consortium, 425 West Campbell Avenue, Roanoke, Virginia 24016 Room456 MunldpolBulldlng 215 Church Ave~ue, S.W. Roanoke, Vlrg~nla24011 (703)981-2541 5^2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of April, 1988. No. 29046. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Fifth District Employment & Training Consortium- FY87 Title IIB (1) ...................................... Fifth District Employment & Training Consortium- FY88 JTPA Admin. Pool (2) ............................... Title IIA (3) ...................................... Title IIB (4) ...................................... Veterans Employment (5) ............................ Revenue Fifth District Employment & Training Consortium (6-12) 1) Funding Authority 2) Funding Authority 3) Funding Authority 4) Funding Authority 5) Funding Authority 6) Title IIA - Admin. 7) Title IIA - Training 8) Title IIB- Admin. 9) Title IIB- Training 10) Veterans Program 11) Title IIB- Admin. 12) Title IIB- Training 034-054-8765-9990 034-054-8860-9990 034-054-8861-9990 034-054-8865-9990 034-054-8868-9990 034-034-1234-8860 034-034-1234-8861 034-034-1234-8864 034-034-1234-8865 034-034-1234-8868 034-034-1234-8877 034-034-1234-8878 $ 12, 17, 5 28 8 5 16 12 8 16 12 427) 402) ,346) ,885 ,583 944) 346) 458) 427) 583 458 427 $ 1,891,977 396,914 1,747,893 303,478 1,233,811 28,885 8,583 $ 3,734,380 BE Ordinance IT FURTHER ORDAINED that, an emergency existing, this shall be in effect from its passage. ATTEST: City Clerk April 4, 1988 Honorable Noel C. Taylor, Mayc~?v ~:t:ii ~i ~:7-: and Members of City Council ~"~ ~ R~anoke, Virginia '88 Members of Council: SUBJECT: Funding Adjustmmnts for the Fifth District~mployment and Training Consortitm A. The C~vernor's Employment and Training Depar~nent limits the amount of cazTyover f~mds available to Service Delivery Areas. B. A waiver was requested by the Consorti~n for $23,271.00 of excess ~-A carryover funds frc~n last year's grant. 1. Only 15% of the ~oal allocation is all~ed for Title II-A. The Consortium in April of 1987 applied for a Veteran's Grant through the GETD for $50,500. The Annual Closeout for the S~,,,~r Youth Program (Title II-B) was submitted December 29, 1987. Last year's Stm~ner Youth Program provided remedial education and work experience jobs to economically disadvantaged youth in the Fifth PlanningDistrict. 1. $490,883was expended. 2. 456 total youth were served. 3. 256 of the total youth served resided in Roanoke City. E. The City of Roanoke is the Grant Recipient for Consortium funding. II. CURRENT SITUATION The t~"lD has sent a Notice to Proceed for the Veteran's Grant, that is~tive through March 31, 1988 in the mr~unt of $8~583. Notice of Award 88-313-03 deobligated excess carryover of $6~290. A waiver was granted for the remazning$16,981of excess carryover funds appropriated by Council on Jar~,mry 25, 1988. $28,885 of last year's S~mner Youth ftmding needs to be deobligated ~ appropriated to the current year funding availability, as indicated by Notice of Award #88-313-03. D. A net increase in the appropriation of $2~293.00 is needed. III. ISSUES B. C. D. Grant Closeout Pro~ram Operations mmding City Council Members Page 2 April 4, 1988 IV. AL'I'~INATIVES A. Appropriate the Consortitm's net fundin~ adju. stmmnt of $2,293.00 and increase the revenue estimate for $2~293.00 zn accounts established by the Director of Finance. 1. Grant Closeout - Will be completed. 2. Pro~ramO~erations - Plmaned progrmns can begin start up activities. 3. Fundin~ - $2~293.00 net increased funding is available from grantor agencies at no cost to the City. 4. T~__E- Inmediate action will ensure timely expenditure of ~le funds. Do not appropriate the Consortium's net fundir~ adjustment of $2~293.0Oand do not increase the revenue estimate for $2,293.00 in accounts established by the Director of Finance. 1. Grant Closeout - Will be incomplete. 2. Prograph Operations - Planned start up activities cannot begin. 3. Pundin~ - Not an issue. 4. Timing - Delay will cause underexpenditure of available funds. RE~TION Approve Alternative A: Appropriate the Consortium's net fundin~ adjustment of $2~293.00 and increase the revenue estimate for $2~293.00 in accounts established b_y the Director of Finance. Respectfully submitted, W. Robert Herbert City Manager ce: City Attorney Finance Director Director of Hr m mn Rmsources Office of the 0~/Oerk April 6, 1988 File #72 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. fferbert: [ am attaching copy of Resolution No. 29047, concurring in the recommendation of the City's Follow-up Task Force on Homeless for the reallocation of Emergency Shelter Resource Funds, in the amount of $3,000.00, to Roanoke Area Ministries, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Eneo pc: Ms. Wendy W. Moore, Executive Director, Roanoke Area Ministries, 820 South Jefferson Street, Suite 101, Roanoke, Virginia 24016 Mr. Joel M. $chlanger, Director of Finance Mr. James D. Ritchie. Director of Human Resources Roo~n456 MunlclpolBulldlng 215(~urchA~,~e,S,W. Roanc~e, Vtrg~nla24CI11 (703)98"1-254t IN THE COUNCIL OF THE CITY OF The 4th day of April, ]988. No. 29047. ROANOKE, VIRGINIA; A RESOLUTION concurring in the recommendation of the City Manager's Follow-up Task Force on Homeless for the reallocation of Emergency Shelter Resource Funds, and authorizing the execution of the subgrant agreement with Roanoke Area Ministries to administer the funds. WHEREAS, the Council of the City of Roanoke accepted an Emergency Shelter Grant Program entitlement of $26,000 on November 16, 1987, by Resolution 28872, allocated under the Stuart B. McKinney Homeless Assistance Act from the United States Department of Housing and Urban Development to provide services to the homeless. WHEREAS, the Council of the City of Roanoke concurred with the recommendation submitted by the City Manager's Follow-up Task Force on Homeless on January 25, 1988, by Resolution No. 28963, to allocate the funds as follows: 1. $20,000 to Total Action Against Poverty. 2. $3,000 to Roanoke Area Ministries. 3. $3,000 to the Salvation Army. WHEREAS, the Salvation Army declined to accept the grant due to objections by its national office to the exclusionary religious language used by the Department of Housing and Urban Development. BE IT RESOLVED by the Council of the City of Roanoke that: 1. This Council concurs in the recommendation of the City Manager's Follow-up Task Force on Homeless to reallocate $3,000 from 5a3 the Emergency Shelter Resource Fund to Roanoke Area Ministries for RAM House Project designated as follows: (a) $2,100 for payment of maintenance and operation costs (excluding staff), to include: rent, insurance, utilities, and fur- nishings. (b) $900 for employment, health, substance abuse, education or food. 2. The City Manager, W. Robert Herbert, or the Assistant City Manager, Earl B. Reynolds, Jr., is hereby authorized to execute the proper subgrant agreement with Roanoke Area Ministries for the admi- nistration of the funds. the provision of essential services concerned with ATTEST: the City Clerk. April 4, 1988 Honorable Mayor Noel C. Taylor and Members of City Council Roanoke, Virginia Members of Council: Subject: Reallocation of Emergency Shelter Resource Funds I. BACKGROUND Ao City Manager's Task Force on Homelessness studied the homeless and low-income housing situation in Roanoke and presented their findings and recommendations in a compre- hensive report titled, "No Place To Call Home" in April, 1987. City Manager appointed a follow-up task force to evaluate how well the report's recommendations are implemented and to recommend new activities based on future funding. Roanoke City Council accepted an Emergency Shelter Grants Program entitlement of $267000 on November 16, 1987, Resolution #28872, allocated under the Stuart B. McKinney Homeless Assistance Act, from the United State Department of Housing and Urban Development to provide services to the homeless. Do City invited applications from local agencies and pub- licly advertised for proposals to assure that all inter- ested organizations had an opportunity to submit their funding requests. Requests totalling $60,500 were received from Total Action Against Poverty, Roanoke Area Ministries, Salvation Army, and the Roanoke Valley Trouble Center {TRUST). City Manager asked the Follow-up Task Force on the Home- less to carefully review proposals and make recommend- ations on the allocation of funds. Council concurred with the recommendations submitted by the Follow-up Task Force on January 25, 1988, Resolution #28963, to allocate the funds as follows: 1. $3,000 to Roanoke Area Ministries 2. $3,000 to Salvation Army 3. $20,000 to Total Action Against Poverty 4. The committee did not recommend an allocation for TRUST since they had received funding of $9,465 from the Virginia Shelter Grants Program through the City of Roanoke. City Council Members Page 2 April 4, 1988 II. III. IV. CURRENT SITUATION Salvation Army, with apologies to the City, has declined to accept the grant due to objections by the Army's national office to the exclusionary religious language used by the Department of Housing and Urban Development. The Follow-up Task Force on the Homeless studied each proposal again using the application requirements, federal guidelines, and predetermined criteria to recommend reallocation of the Salvation Army's original $3~000 allocation. Roanoke Area Ministries and Roanoke Valley Trouble Center {TRUST} were found to be eligible for funding. Follow-up Task Force on the Homeless submitted the following recommendation for the reallocation of these funds to the City Manager based on the criteria and guidelines: $3~000 be allocated to Roanoke Area Ministries for the RAM House Project designated as follows: a) $2,100 for the payment of maintenance and operation costs {excluding staff), to include: rent, insurance, utilities, and furnishings. b) $900 for the provision of essential services concerned with employment, health, substance abuse, education, or food. ISSUES B. Timing. C. Fundin9. Services to citizens. ALTERNATIVES Concur with the recommendation submitted by the Follow-up Task Force on the Homeless for the reallocation of $3,000 from the Emergency Shelter Resource Funds and authorize the City Manager to execute the attached subgrantee agreement with Roanoke Area Ministries to administer these funds. City Council Members Page 3 April 4, 1988 CC: Services to citizens - Day shelter facility services would be enhanced for homeless citizens. Timing - Funds must be obligated by Wednesday, April 20, 1988 Funding - Federal grant funding of $26~000 was pre- viously appropriated and is available in account #035-054-8830-xxxx. Necessary local match will be provided by agency, and no City funds are required. Do not concur with the recommendation and do not autho- rize the City Manager to allocate funds at this time. Services to citizens - Existing program would not benefit from this additional funding. 2. Timing - No effect. Funding - The City would have to obligate the funds for emergency shelter by April 20, 1988 or risk losing the grant allocation. RECOI~ENDATION Ao City Council concur in the implementation of Alternative A, Amend Resolution #28963, and allocate the $3,000 Emer- gency Shelter Resource Fund as recommended by the Follow- up Task Force on the Homeless and authorize the City Manager to execute the sub-grant agreement (copy attached). Allocate $3~000, previously allocated to the Salva- tion Army, to Roanoke Area Ministries for the RAM House Project. o Authorize the City Manager to enter into a sub- agreement with Roanoke Area Ministries for proper expenditure of the funds. Respectfully submitted, W. Robert Herbert City Manager City Attorney Finance Director Director of Human Resources AGREEHENT THIS AGREEMENT is made and entered into this day of March, 1988 by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing under the laws of the Commonwealth of Virginia, hereinafter referred to as the Grantee, and The Roanoke Area Ministries, a non-stock corporation, created and existing under the laws of the Commonwealth of Uirginia, hereinafter referred to as the Subgrantee. WITNESSETH: WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program (ESGP) entitlement locality with an approved Comprehensive Homeless Assistance Plan. WHEREAS, an ESGP entitlement of $26,000 was awarded to the City by the Department of Housing and Urban Development under the Stewart B. McKinney Homeless Assistance Act. WHEREAS, by Resolution No. 28872, adopted November 16, 1987, City Council authorized the acceptance of the ESGP entitlement of $26,000. WHEREAS, the City established an Emergency Shelter Resource Fund with this ESGP entitlement. THEREFORE, the parties hereto mutually agree as follows: 1. The Subgrantee shall complete project activities which provide for: Payment of maintenance, rent, excluding staff), and furnishings operation {including $2,100 insurance, utilities Bo Provision of essential services concerned with employment, health, substance abuse, education, or food 9OO TOTAL $3,000 The Subgrantee shall complete provision of essential services and payment of maintenance/operation costs by December 31, 1988. The Subgrantee shall receive the ESGP grant award as prescribed by the United States Department of Housing and Urban Development. The Grantee reserves the right to withhold payment if the Subgrantee fails to comply with the procedures outlined in this agreement, and federal and state regulations associated with ESGP funds. The Subgrantee shall submit to the Grantee monthly progress reports regarding project activities beginning thirty (30) days after obligation of funds. 10. The Subgrantee acknowledges that the Grantee shall not be responsible for any actions of employees or designated representatives of the project. In the event of any litigation which may arise as a result of the operation of this project, the Subgrantee agrees to assume the risk and/or liability for the cost of any such litigation, including but not limited to, payment of damages or attorney fees to the plaintiff and hold the Grantee harmless therefrom. The Subgrantee also acknowledges and agrees that it will provide its own legal representation and bear the cost of the same. The Subgrantee also acknowledges and agrees that the Grantee shall not be obligated to provide insurance coverage, either commercially or self supplied, for the Subgrantee. Nothing herein shall be deemed an express or implied waiver of the sovereign immunity of the City of Roanoke, Grantee. Neither the Subgrantee, its employees, assigns or contractors shall be deemed employees of the Grantee while performing under this Agreement. The Subgrantee agrees to abide by the terms, guidelines, and regulations set forth in HUD's regulations at 24 CFR Part 575, as set forth in Attachment I and Enclosure I as if they were the Grantee referenced therein, unless such conditions are clearly inappropriate for the performance of particular obligations under this Agreement. During the performance of this Agreement, the Subgrantee agrees as follows: The Subgrantee will not discriminate against any sub- contractor, employee, or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Subgrantee. The Subgrantee agrees to post in conspicuous places, notices setting forth the provisions of this non-discrimination clause. The Subgrantee, in all solicitations or advertisements for employees placed by or on behalf of the Subgrantee, will state that the Subgrantee is an equal opportunity employer. Notices, advertisements, and solicitations placed in accordance with Federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of A and B above. Nothing in this Agreement shall be construed as authority for either party to make commitments which bind the other party beyond the scope of this Agreement. This Agreement shall remain in full force and effect until cancelled by either party giving the other party thirty {30) days written notice of cancellation. Any such cancellation shall be in writing and shall be sent by certified mail. No payment will be made for expenses incurred after receipt of notice, except those expenses incurred prior to the date of notice that are necessary to curtailment of operations under this Agreement. 11. This Agreement shall be governed by the laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this Agreement as of the date first written above. ATTEST: CITY OF ROANOKE, VIRGINIA City Clerk City Manager ATTEST: Corporate Witness Executive Director, Roanoke Area Ministries Of~e of ~e City April 6, 1988 File #51-207 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 29048, granting Vitramon, Incorporated, a temporary waiver of a setback requirement for development in the Roanoke Centre for Industry and Technology, and authorizing the filing of a petition to vacate a portion of Chip Drive, N. E., which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April ~988. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc o pc: Mr. Walter Goedkoop, Vice President of American Operat!ons, Vitramon, Incorporated, P. 0. Box 544, Bridgeport, Connecticut 06601 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Brian J. Wishneff, Chief of Economic Development Mr. John R. Marlles, Chief of Community Planning Roorn456 Munlctl:~alBulldlng 215 Church Av~nue, S.W. Roanoke, Virgtnla24011 (703)98t-2541 April 4, 1988 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Temporary waiver of Deed Restriction NO. 6(c) Roanoke Centre for Industry and Technology Vitramon Site - Parcel 2A I. Background ao Vitramon, Incorporated has purchased 22.307 acres, designated as Parcel 2A, in the Roanoke Centre for Industry and Technology to construct a computer chip manufacturing facility. Construction of the building is scheduled to begin in mid-April. II. Current Situation The site plan submitted by Vitramon shows its main building within 40 feet of the cul-de-sac at the end of Chip Drive; the restrictive covenants require that it be 75 feet from such road. Vitramon desires a temporary waiver of the subject Deed Restriction allowing it to proceed with construction of the building until such time as the process can be undertaken to amend the subdivision plat to vacate part of the cul-de-sac that really is not needed by the City. This will ensure that the Vitramon building is set back 75 feet from Chip Drive. The temporary waiver is provided for under No. 13 of the Deed Restrictions for the Roanoke Centre for Industry and Technology. Letters from Gardner Denver and Vitramon, who own or lease over 50% of the land sold or leased in the Roanoke Centre for Industry and Technology, agreeing to the waiver, are attached. Members of Council April 4, 1988 Page 2 III. Issues A. Timing. B. Economic Development program. IV. Alternatives no City Council approve a temporary waiver of the seventy-five foot set back provision to Vitramon, thus allowing it to proceed with construction of a computer chip manufacturing facility, and to authorize the City Manager to file a petition to vacate the part of the cul-de-sac that is unnecessary. Timing is critical to meet Vitramon's proposed construction schedule. Economic Development program of the City of Roanoke would be aided by the timely completion of the Vitramon facility. City Council deny a temporary waiver of Deed Restriction 6(c) to Vitramon. 1. Timing of construction would be jeopardized. Economic Development program of the City of Roanoke would be hurt by delays in the Vitramon project. V. Recommendations It is recommended that City Council approve Alternative A granting Vitramon, Incorporated a temporary waiver of the seventy-five foot setback requirement in Deed Restriction 6(c) thus allowing it to proceed with construction of a computer chip manufacturing facility, and to authorize the City Manager to file a petition to vacate the part of the cul-de-sac that is unnecessary. WRH/kds cc: City Attorney Director of Finance Director of Public Works City Engineer Chief, Economic Development Respectfully submitted, W. Robert Herbert City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ihe 4th day of ^pti l, ]988. No. 29048. a A A RESOLUTION granting Vitramon, of a setback requirement for development Industry and Technology, and authorizing vacate a portion of Chip Drive, N. E. Incorporated, a temporary waiver in the Roanoke Centre for the filing of a petition to BE IT FURTHER RESOLVED by the Council of the City of Roanoke that: 1. The owners or lessees from the City of more than fifty per- cent (50%), in area of the developed lots within the Roanoke Centre for Industry and Technology concurring, as required by the restrictive covenants for the Centre, the City hereby grants Vitramon, Incorporated, owner of Parcel 2A within the Centre, a temporary waiver of the require- ment that no building or structure in the Centre be erected nearer than seventy-five (75) feet from the right-of-way way of a primary road in the Center, in order that Vitramon may commence construction of a building within forty (40) feet of the right-of-way of Chip Drive, N. E. 2. The City Manager is hereby authorized to file a petition and to commence the process of having an unneeded portion of Chip Drive, N. E., vacated so as to ensure that the building to be constructed by Vitramon in the Centre is seventy-five (75) feet from Chip Drive, N. E. ATTEST: City Clerk. GARDNER-DENVER MINING & CONSTRUCTION MARCH 29, 1988 WE, GARDNER-DENVER MINING & CONSTRUCTION, HEREBY AUTHORIZE A TEMPORARY WAIVER OF DEED RESTRICTION NUMBER 6 "C" AS OUTLINED IN THE ROANOKE CENTER FOR INDUSTRY AND TECHNOLOGY DEED OF RESTRICTION, REGARDING A 75 FOOT SET-BACK REQUIREMENT FOR VITRAMON, INC. IT IS OUR UNDERSTANDING IT IS A TEMPORARY WAIVER UNTIL SUCH TIME AS THE CITY OF ROANOKE PLANNING COMMISSION AND CITY COUNCIL HAS MET AND VACATES CITY OWNED RIGHT OF WAY AND TRANSFERS SAID RIGHT OF WAY TO VITRAMON, INC. CHARLES A GALLETTI DIRECTOR, OEPRATIONS 1700 Blue Hills Drive, N.E. Roanoke, Virginia 24012-8601US.A (703) 343-1837 M~ ~0 ~ ~1:39 POAMOKE SHERIFF'~ OF P.i/1 MAR 80 ]988 .~, u ,.'l.h: [y Planning & Eco;iomic De'~'elopmen/ ~o VITRAMON, INCORPORATED Bridgeport, Connecticut Waitex Goedkoop v.P. American Operations March 31, '88 1988 Mr. Brian J. Wisneff Chief, Economic Development City of Roanoke 215 Church Avenue, S.W. Roanoke, VA 24011 Dear Brian: We, Vitramon, Incorporated, hereby authorize a temporary waiver of deed restriction number 6(c) as outlined in the Roanoke Centre for Industry and Technology Deed of Restriction, re- garding a 75-foot setback requirement for Vitramon, Incorporated. It is our understanding that this is a temporary waiver until such time as the City of Roanoke Planning Commission and City Council has met and vacates City owned right-of-way and transfers said right-of-way to Vitramon, Incorporated. Very yo rs,.. Walter Go~ WG:kpb APR 1 1988 Roanoke Office of Community Planning & Economic Oevelopment Or, ce o~ r~e Cie/ April 6, 1988 File #60-159-183 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29049, amending and reor- daining certain sections of the 1987-88 General Fund Appropriations, providing for the transfer of $10,000.00 from Capital Maintenance and Equipment Replacement Program to Engineering Department, Other Equipment, in connection with implementation of Phase I of the automated mapping system, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra El'lc o pc: Mr. IV. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manager, General Services and Roo~456 MunldpalBu#dlng 215 Churc~ Avenue, S.W. Roanoke, ~rg.~ia 24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of April, 1988. No. 29049. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Works Engineering (1) ..................................... Fund Balance Capital Maintenance & City Unappropriated 1) Other Equipment 2) CMERP - City Equipment Replacement Program- (2) ............................ (001-052-4310-9015) $ 10,000 (001-3332) 10,000 $17,033,849 1,016,723 $10,601,167 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia April 4, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Fund Appropriation - Mapping System Capital Maintenance and Equipment Replacement Program (CMERP) I. BACKGROUND: Ao City Mapping System is composed of over 1400 separate map sheets that are manually prepared and maintained at various scales. More than 950 changes and corrections are made annually to maintain the system. B. Existing maps suffer from numerous and sometimes significant inaccuracies due to age and method of production. Staff time required to maintain the existing manual mapping system is multiplying due to increasing number of changes and demand for more accurate map information. November 9~ 1987, City Council designated funds in the Capital Maintenance and Equipment Replacement Program for Mapping System. II. CUP~,ENT SITUATION: Ao En~ineerin$ Department is in the process of improving the City mapping system by developing a computerized mapping system to replace the manual mapping system. The project is to be phased over seven years. Pilot project will be prepared, using a section of the City as a model, to demonstrate the benefits that will be derived by converting to an automated mapping system. Co Purchase of computer equipment is necessary for Engineering Department to implement Phase I of the automated mapping system. Equipment will also be utilized by department to perform other engineering related functions. Page 2 D. Prices for equipment will be requested through the Department of General Services in accordance with City Code. E. Council action is necessary to appropriate CMERP funds. III. ISSUES: A. Need B. Prices C. Fundin~ IV. ALTERNATIVES: ao City Council authorize the appropriation of ~10,000.00 to Engineering Department account number 001-052-4310-9015 (Other Equipment) to allow for designated Capital Maintenance and Equipment Replacement Program expenditure. 1. Need to purchase computer equipment to implement Phase I of the automated mapping system will be met. Prices for computer equipment will be obtained by Department of General Services in accordance with City Code. 3. Fundin~ for mapping system is designated in the Capital Maintenance and Equipment Replacement Program. Do not authorize the appropriation of funds to the Engineering Department account for Capital Maintenance and Equipment Replacement Program expenditure. 1. Need to begin automated mapping system will be delayed. 2. Prices for computer equipment will not be obtained at this time. 3. Fundin~ would not be encumbered or expended at this time. V. RECOMMENDATION: City Council concur with Alternative "A" which will authorize the appropriation of ~10~000.00 from Capital Maintenance and Equipment Replacement Program to Engineering Department account number 001-052-4310-9015 to implement Phase I of the automated mapping system. Page 3 WRH/LBV/mm cc: City Attorney Director of Finance Director of Public Works Budget & Systems Manager, General Services City Engineer Respectfully submitted, W. Robert Herbert City Manager Office of Fne City Clerk April 6, 1988 File #121 Berglund Chevrolet P. O. Box 12608 Roanoke, Virginia 24027 Ladies and Gentlemen: I am enclosing copy of Ordinance I'io. 29051, accepting your bid for tw~ new four-door sedan automobiles for use by the Sheriff's Department, in the total amount of $23,175.14, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:ro pc: Mr. W. Robert tlerbert, City Manager Mr. Joel M. Schlanger, Director of Finance Mr. W. Alvin Hudson, City Sheriff Mr. George C. Snead, Jr., Director of Administration Public Safety ~r. D. Darwin Roupe, Manager, General Services and Roo~n456 MunlclpalBulldlng 215 Chu~:h Avenue, S.W. Roanoke, VIrglnia24011 (703)98'~-2541 Office of the City Clerk April 6, 1988 File #121 Magic City Motor Corporation P. 0. Box 12807 Roanoke, Virginia 24028 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29051, accepting the bid of Berglund Chevrolet for two new four-door sedan automobiles for use by the Sheriff's Department, in the total amount of $23,175.14, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. On behalf of the Council, I would like to express appreciation for submitting your bid on the abovedescribed vehicles. ~'~ ~ ~'Sincerely' ~~ ~ary F. Parker, CMC City Clerk MFP:ra Enc. I~oom456 Munlcil~olBuildlng 215 (~urch Avenue. S.W. Roonoke. Virglnla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF The 4th day of April, ]988. No. 29051. ROANOKE, VIRGINIA, AN ORDINANCE providing for the purchase of two new four-door sedan automobiles for use by the City, upon certain terms and con- ditions, by accepting a bid m~de to the City for furnishing and delivering such equipment; rejecting other bids made to the City; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Berglund Chevrolet, Inc., made to the City offering to furnish and deliver to the City, f.o.b., Roanoke, Virginia, two new four-door sedan automobiles for the sum of $23,175.14, is hereby ACCEPTED. 2. The City's Manager of General Services is authorized and directed to issue the requisite purchase order therefor, incor- porating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this ordi- nance. 3. The other bids made to the City for the supply of such equipment are hereby REJECTED, notify such other bidders and for their bids. and the City Clerk is directed to to express the City's appreciation 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the City Cle~ April 6, 1988 File #60-121 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29050, amending and reor- daining certain sections of the 1987-88 General Fund Appropriations, transferring $23,176.00 from Sheriff's Department Reimbursement to Vehicular Equipment, Account No. 001-024-2140-9010, to provide funds for the purchase of two new four door sedan automobiles for the Sheriff's Department, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. Sincerely,~._~ ~[ 4 ~ Mary F. Parker, CMC City Clerk MFP: r a Enc. pc: Mr. W. Robert Herbert, City Manager Mr. W. Alvin Hudson, City Sheriff Mr. George C. Snead, Jr., Director Public Safety Mr. D. Darwin Roupe, Manager, General of Administration Services and Room456 MunIcl~alBuilding 215 Church Avenue, S.W.R~anoke, Virg~nla24011 (703)981-2541 5A 6 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of April, 1988. No. 29050. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Judicial Administration Sheriff (1) ......................................... Public Safety Jail (2) ............................................ 1) Vehicular Equip. (001-024-2140-9010) $ 23,176 2) Reimbursements (001-024-3310-8005) (23,176) $ 2,533,190 1,088,629 22,446,981 3,097,907 BE Ordinance IT FURTHER ORDAINED that, an emergency existing, this shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia April 4, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: PURCHASE OF VEHICLES FOR SHERIFF'S DEPARTMENT, BID NUMBER 88-3-21 I concur with the recommendation of the Bid Committee relative to the above subject and recommend it to you for appropriate action. W. Robert Herbert City Manager WRH/DDR/ms cc: City Attorney Director of Finance Roanoke, Virginia April 4, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: PURCHASE OF VEHICLE FOR SHERIFF'S DEPARTMENT, BID NUMBER 88-3-21 I. BACKGROUND February 29, 1988 specifications were developed for two (2) new automobiles for the City Sheriff's Department. Bid Request were sent specifically to fifteen (15) vendors that are currently listed on the City's bid list. A public advertisement was also published in the Roanoke Times and World News on March 6, 1988. Ail bids received, were publicly opened and read at 2:00 p.m., on March 21, 1988, in the Office of the Manager of General Services. Requested vehicles are required by the City Sheriff for the serving of civil papers and criminal warrants. II. ~ SITUATION A. Two (2) bid responses were received. Bid tabulation is attached. Ail bids received were evaluated in a consistent manner. The low bid submitted by Berglund Chevrolet, Inc., meets all required specifications. III. ISSUES 1. Need 2. Compliance with Specifications 3. Expense Reimbursement Honorable Mayor and City Council Page 2 We 4. Fund Availability IV. ALTERNATIVES Accept the lowest responsible bid for two (2) new 4 door sedan automobiles, as submitted by Berglund Chevrolet, Inc., for the total amount of $23,175.14. Need - these vehicles are necessary to continue to perform the required duties of the Sheriff's Department. Compliance with Specifications - the bid as submitted by Berglund Chevrolet, Inc., meets all required specifications. Expense Reimbursement - the State of Virginia will reimbursed in the amount of twenty-one (.21) cents per mile for the use of referenced vehicles. Fund Availability - funds are available in the Sheriff's Department account 001-024-3310-8005. B. Reject all bids. Need - the objective to continue to perform required duties, by the Sheriff's Department, could not be fully accomplished. Compliance with Specifications - would not be a factor in this alternative. Expense Reimbursement - would not be a factor in this alternative. Fund Availability - available funds would not be expended. RECO~ENDATION Council concur with Alternative "A" - accept the lowest responsible bid as submitted by Berglund Chevrolet, Inc., to purchase two (2) new sedan automobiles, for the total amount of $23,175.14 and reject other bid. Honorable Mayor and City Council Page 3 Transfer $23,176.00 from Sheriff's Department Reimbursement Account 001-024-3310-8005 to account 001-024-2140-9010 to provide for this purchase. Respectfully submitted, Committee: .~. ~~ Sheriff, W. Alvin Hudson WAH/DDR/ms cc: City Attorney Director of Finance D. Darwin Roupe 0 n~ 0 0 · 0 0 0 0 ~ n~ ~fl~e of ~e Ci~ April 6, 1988 File #42 Sunnyside Awning & Tent Company, 621 First Street, S. W. Roanoke, Virginia 24011 [nc. Ladies and Gentlemen: I am enclosing copy of Ordinance No. 29052, accepting your bid for replacement of awning covers over farmers stalls on The Market Square, in the total amount of $13,000.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. Sincerely, p~ Mary F. Parker, CMC City Clerk MFP:ra Enco pc: Mr. Mr. Mr. Mr. Ms. Mr. Pub Mr. W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance William F. Clark, Director of Public Works Charles M. Huffine, City Engineer Sarah E. Fitton, Construction Cost Technician George C. Snead, Jr., Director of Administration lic Safety D. Darwin Roupe, Manager, General Services Dolores C. Daniels, Citizens' Request for Service and 456 Municipal Building 215 Church Aveclue. S.W. Roanoke, Vtrg,~lo 24011 (703) 98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of April, ]988. Np. 29052. AN ORDINANCE accepting the bid of Sunnyside Awning & Tent Company, Incorporated, for replacement of awning covers over farmers stalls on Market Square, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Sunnyside Awning & Tent Company, Incorporated, made to the City in the total amount of $13,000.00 for replacement of awning covers over farmers stalls on Market Square, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia April 4, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Awning Cover Replacement Farmers Stalls on Market Square Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. WRH/LBC/hw Respectfully submitted, W. Robert Herbert City Manager Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Citizens Request for Service City Engineer Construction Cost Technician Roanoke, Virginia April 4, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Awning Cover Replacement Farmers Stalls on Market Square Roanoke, Virginia I. Back~round: Ao Bids were received by D. D. Roupe, Manager, General Services, on March 7, 1988, publicly opened and read aloud for the Awning Cover Replacement at the Farmers Stalls on the Market Square. B. One (1) bid was received from Sunnyside Awning & Tent Company, Incorporated as follows: Bid I Ail coverings from Campbell to Kirk $8,670.00 Bid II Ail coverings from Kirk to Church 4~330.00 Total contract price $13,000.00 Three (3) firms requested and received plans for the project but only the one firm submitted a bid. Virginia Awning and Window Co. received plans and attended the pre-bid conference but since then has declared bankruptcy. Breakell, Inc. was trying to employ a fabricator of Awnings in Danville but he did not submit a bid. In working with the fabric manufacturer, he estimated the price for fabrication could be as high as ~17~000.00. The bid price is within the estimated cost. D. Fabric selection has been approved by the Market Merchants Committee and the Architectural Review Board. Page 2 II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Fundin~ of the project. D. Time of completion. III. Alternatives are: A. Award a lump sum contract to Sunnyside Awning & Tent Company, Incorporated for Bid Items I and II in the amount of $13~000.00 and 35 consecutive calendar days for Awning Cover Replacement on the Market Square in accordance with the Contract Documents, as pre- pared by the City Engineer's Office. 1. Compliance of the bidder with the requirements of the contract documents was met. 2. Amount of the low bid was within the Engineer's estimate and is acceptable. 3. Fundin~ is available in Building Maintenance Account No. 001-052-4330-3056. 4. Time of completion is quoted as 35 consecutive calendar days which is acceptable. B. Reject the bid and do not award a contract at this time. 1. Compliance of the bidder with the requirements of the contract documents would not be an issue. 2. Amount of the iow bid would probably increase if rebid at a later date. 3. Fundin8 would not be encumbered at this time. 4. Time of completion would be extended. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Page 3 Co Authorize the City Manager to enter into a contractual agreement with Sunnyside Awnin~ & Tent Company, Incorporated, of Roanoke, Virginia to fabricate and install new Awning covers on the Farmers Stalls on Market Square in accordance with the Contract Documents as prepared by the City Engineer's Office in the amount of $13~000.00 and 35 consecutive calendar days. Authorize the encumberance of $13,000.00 in Building Maintenance Account No. 001-052-4330-3056 for this project. Respectfully submitted, RAG/LBC/hw Attachment: cc: Tabulation of Bids City Attorney Director of Finance Director of Human Services Citizens Request for Services City Engineer Construction Cost Technician Robert A. ia William F. Clark D. D. Roupe TABULATION OF BIDS AWNING COVER REPLACEMENT FARMERS STALLS ON MARKET SQUARE ROANOKE, VIRGINIA Bids opened by Manager of General Services on March 7, 1988 BIDDER LUMP SUM BID BOND NO. DAYS Sunnyside Awning & Tent Company, Incorporated $13,000.00' Yes 35 *Bid Item I: Bid Item II: Coverings from Campbell to Kirk Coverings from Kirk to Church $ 8,670.00 4~330.00 Total $13,000.00 · Chairman William F. Clark D.D. Roupe ~ ~ Office of City Engineer Roanoke, Virginia April 4, 1988 Office of the City Cler~ April 6, 1988 File #2-268 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 29057. providing for the City's acquisition of a certain 10o74 acre parcel of real pro- perty located on the easterly end of Sand Road, N. E., bearing Official Tax Nos. 3250801, 3250802, 3250803 and 3250804, in the City of Roanoke, subject to appropriate rezoning, from Mr. & Mrs. David D. Williams upon certain terms and conditions, which Ordinance was adopted by the Council of regular meeting held on Monday, April 4, the City of Roanoke at 1988. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. & Mrs. David D. Williams, 6265 Ironwood Circle, S. Mariner Lands, Stuart, Florida 33497 Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services Mr. William F. Clark, Director of Public Works Mr. John R. Marlles, Chief of Community Planning Mr. Ronald Administrator H. Miller, Building Commissioner/Zoning Room456 MunlclpaIBuilding 2150~urcf~Ave~ue, S.W. Poanoke, VIrg~nia24011 (703)981-254~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lbe 4th day of April, ]988/ No. 29057. AN ORDINANCE providing for the City's acquisition of a cer- tain 10.74 acre parcel of real property located on the easterly end of Sand Road, N.E., bearing Official Tax Nos. 32§0801, 3250802, 3250803 and 3250804, in the City of Roanoke, subject to appropriate rezoning, upon certain terms and conditions, and pro- viding for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City, appropriate documents to request to rezone a certain 10.74 acre tract located in the City bearing Official Tax Nos. 3250801, 3250802, 3250803 and 3250804, from the present RM-2, Residential Multi-Family Zone to LM, Light Manufacturing Zone in order to permit public works service center activities. 2. Upon appropriate rezoning of said parcel, the offer of Mr. and Mrs. David D. Williams to sell and convey to the City the aforesaid 10.74 acre tract bearing Official Tax Nos. 3250801, 3250802, 3250803 and 3250804, for the sum of $60,000 cash and acknowledgement by letter of an appraisal in the amount of $75,000 for the property as more particularly set forth in the report to this Council from the Water Resources Committee dated April 4, 1988, is hereby ACCEPTED. 3. Upon delivery to the City of good and sufficient deed of conveyance, granting and conveying to the City the fee simple title to the aforesaid land, free and clear of all encumbrances, other than public utility easements, and material title objections and containing general warranty and modern English covenants of title on behalf of grantor, said deed to be in form approved by the City Attorney, the proper City officials shall be and are hereby authorized to deliver to such person or persons as are certified by the City Attorney to be entitled thereto the $60,000 cash purchase price hereinabove provided less any amount due to be paid by grantor in connection with such transfer. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. Or, ce of the City Cle~ April 6, 1.988 File #60-2-268 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29056, amending and reor- daining certain sections of the 1987-88 Internal Service Fund Appropriations, transferring $65,000.00 from Unrestricted Retained Earnings to Capital Outlay, Utility Line Services, in connection with the purchase of a certain 10.74 acre parcel of land located on the easterly end of Sand Road, N. E., for use by the Utility Line Services Department, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. Sincerely, ~~ Mary F. Parker, C~{C City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. ~iser, Director of Utilities and Operations Mr. Jesse Il. Perdue, Jr., Manager, Utility Line Services Mr. William F. Clark, Director of Public Works Mr. John R. Marlles, Chief of Community Planning Hr. Ronald H. ~{iller, Building Commissioner/Zoning Administrator Room 456 Municipol Building 2t5 C~hurc~ Avenue. S.W. Roonoke. Vtrginla 24011 (703) 98t-254~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of April, 1988. No. 29056. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Internal Service Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Internal Service Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Utility Line Services Capital Outlay (1) .................................. Retained Earnings Unrestricted Retained Earnings (2) .................. 1) Purchase Land (006-056-2625-9050) $ 65,000 2) Retained Earnings Unrestricted (006-3336) (65,000) $ 2,568,064 385,912 $ 1,439,375 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia April 4, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Acquisition of Property for Public Works Service Center Sand Road, N.E. The attached staff report was considered by the Water Resources Committee at its meeting on March 28, 1988. The Committee recommends: 1. Council authorize the Administration to petition for a rezoning of parcels identified by Official Tax Nos. 3250801, 3250802, 3250804 and 3250805, from RM-2, Residential Multi-Family Zone to LM, Light Manufacturing Zone which zone permits public works service center type activities. 2o Council authorize the purchase of the above noted parcels subject to the rezoning. Council authorize the appropriation of $65~000 to include $60~000 purchase price and $5~000 for screening and fencing, from the previous years' retained earnings in the Internal Service Fund to an account to be established by the Director of Finance upon the successful rezoning. Respectfully submitted, Eliz~abeth T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment cc: City Manager City Attorney Director of Finance ULS Manager Chief of Planning Building Commissioner Real Estate Agent David D. & Miga M. Williams DATE: TO: F ROM: THRU: RE: II. INTERDEPARTHENTAL COMMUNICATION March 7, 1988 Members, Water Resources Committee Kit ~. Kiser, Directc~r~ of Utilities and Operations W. Robert Herber ,~City Manager Acquisition of Property For Public Works Service Center Sand Road, N.E. I. Back~round: Utility Line Services Department's daily operations in maintaining utility lines City-wide produce relatively small, truck load or less, quantities of excess soil and rock material, usually wet, which needs to be air-dried then regraded to a smooth contour. Such materials are expensive to haul long distances, particularly partial loads, and are not needed at the Regional Landfill as they shorten the life of that facility by taking valuable space. Bo On-site disposal area at Read Road Facility of Utility Line Services is full. This area is comprised of some 5 acres for a fill area and another 5 acres for utility storage. The area has been in use for approximately 20 years. C. City-owned fill areas for this purpose are non-existent. Current Situation: A. David D. Williams is the owner of a 10.74 acre tract identified by four separate tax numbers, 3250801, 3250802, 3250804 and 3250805, located on the easterly end of Sand Road, N.E. adjacent to the City's Hollins Road Park. This property lies approximately 60 per- cent within the flood plain of Tinker Creek. Filling may take place on all of the property except the floodway (see map). It is within three-quarters of a mile of Utility Line Services Read Road Facility. Bo City Administration, based upon the property's value for tax pur- poses established by the Office of Real Estate Valuation, initially offered $46~000.00 for the property and suggested a donation for tax purposes. Mr. Williams responded with a proposal to sell for $60~000.00 cash and acknowledgment by letter of an appraisal in the amount of $75~000.00 for the property established by American Real Estate Appraisal Corporation (Joseph S. Durrer, Jr., MAI, SRPA) dated as of April 16, 1987, prepared for Tommy Joe Williams, Attorney, on Mr. Williams' behalf. The intent is that the City acknowledge the purchase price of $60~000.00 and the appraisal of $75~000.00. City Administration feels that this is a fair and equitable offer (Appraisal information attached). Page 2 David D. Williams has executed an option providing for the purchase price to be as outlined in II. B (above) and extending until August 31, 1988. Williams Property adjoins Hollins Road Park. Portions of the pro- perty which are within the flood way may be available immediately for park/open space use. Useful life of the property for the use by Utility Line Services is in excess of 20 years, based upon the small amount of fill to be applied annually. Filling program can be planned so as to provide usable property for park purposes on a continuing basis until the filling is completed. This would transfer maintenance and use of completed areas from Utility Line Services to Grounds Maintenance, perhaps on an annual, or bi-annual basis. Fillin8 operations over a long period of time, even though it is anticipated to be of very low volume, with infrequent traffic, will require rezoning of the tract from its present RM-2, Residential Multi-Family Zone to LM, Light Manufacturing Zone which zone per- mits a public works service center. F. Preliminary site development plan is attached. III. Issues: A. Need B. Timin5 C. Cost to City D. Fundin~ E. Ultimate utilization IV. Alternatives: mo Committee recommend to City Council that it authorize the appropriate City officials to seek a rezoning and, if successful, acquire a 10.74 acre tract from David D. Williams, identified by Official Tax Nos. 3250801, 3250802, 3250803 and 3250804, for $60,000.00 and agree to acknowledge by letter a purchase price of $60~000.00 and the Durrer appraisal of $75~000.00. It is antici- pated that an additional $5~000.00 will be needed for closing costs and fencing of the boundary of the property. Documentation necessary to transfer title to be prepared by the Office of the City Attorney. Committee further recomm~end that Council authorize the City Administration to apply for rezoning of the optioned tract from RM-2 to LM District. Need by the Utility Line Services Department for an outside utility equipment and pipe storage area and a soil, rock and broken concrete and asphalt disposal area is met. Page 3 2. Timin~ to provide replacement for existing disposal area needed immediately is met. Cost to City is $65,000.00. This cost is comprised of $60~000.00 for purchase and an allowance of $5~000.00 for security fencing and planting of vegetation to supplement natural vegetation to help screen the area from adjacent properties. 4. Fundin~ is available from Previous Years Retained Earnings in the Internal Service Fund. Ultimate utilization will be decided in future years. Options that readily come to mind are park use and retention for con- tinued utility or other public works use. Committee not recommend to Cit~ Council that it purchase property needed by the Utility Line Services Department for a disposal area. 1. Need is not met. 2. Timin~ to immediately provide replacement area is not met. 3. Cost to City is cost of transporting spoil to another area and possible use of valuable space in Regional Landfill. 4. Fundin8 is moot. 5. Ultimate utilization is not an issue. Recommendation: Committee recommend to City Council that it authorize the purchase, subject to rezoning, and application for rezoning of pro- perty needed by Utility Line Services Department in accordance with Alternative "A" and appropriate $65~000.00 from Previous Years Retained Earnings in the Internal Service Fund to a capital outlay account in the Internal Service Fund to be established by the Director of Finance. WRH/KBK/RVH/hw Attachments cc: City Attorney Director of Finance Manager, Utility Line Services I ! I I ~41£A L May 25, !979 Mr. Tommy Joe Williams, Attorney King, Fulghu3n, Renick, Bounds & Smith 112 West Kirk Avenue Roanoke, Virginia 2U011 Re: Appraisal on the 10.7~-acre site at the end of Sand Road, NE at Tinker Creek, City of Roanoke, Virginia Dear Mr. Williams: In accordance with your request, I have completed the appraisal re- port on the above captioned property. The following pages stunmarize the analyses and conclusions leading to the market value of the prop- e~ty. Therefore, based on my research and analysis, it is my opinion that the estimated market value of the fee simple interest of the sub- ject property, as of April 16, 1979, is: SEVENTY FIVE THOUSAND DOLLARS ($75,000) I appreciate the opportunity of this assignment, and should you have any questions concerning my conclusions, please do not hesitate to call. Sincerely, Jose~h S. Durrer, Jr., MAI, S~FA Director - Roanoke Office Ho~ O~ic~ St~.g~t~M, Virginia Site Sketch A-1 Subject Property Line 100-year Flood Plain OPTION TO PURCHASE REAL ESTATE For the payment of the sum of $100.00 and other good and valuable consideration, the receipt of which is acknowledged, DAVID D. WILLIAMS and MIGA M. WILLIAMS, husband and wife, hereinafter called "Optionor" do hereby GRANT unto the City of Roanoke, hereinafter called "Optionee", the exclusive option to purchase the real property of Optionor, being situated in Roanoke City, containing approximately 10.74 acres, more or less, bearing Official Tax Nos. 3250801, 3250802, 3250803 and 3250804, including all fixtures and associated personal property and all rights and appurtenances, rights-of-way and rights of access. 1. The purchase price of said property shall be $60,000.00, which shall be subject to credit of the $100.00 paid upon execu- tion of this option. Optionee acknowledges aa appraisal of the subject property by Joseph S. Duffer, Jr., YAI, SRPA, dated May 25, 1979, stating the estimated market value of the fee simple interest of the subject property to be SEVENTY FIVE THOUSAND AND NO/lO0 DOLLARS ($75,000.00), and that Optionee intends to claim entitlement to the $15,000.00 difference between the value established by said appraisal and the agreed sale price. Optionee agrees that in the event of purchase by Optionor, Optionee shall acknowledge that the purchase price for the pro- perty was $60,000.00 and that it received the property on the ~ closing date. At settlement, Optlonor shall pay grantor's tax and agent's fee, if any, out of the purchase price. 2. The option herein granted shall extend and be exer- cisable until August 31, 1988. This option shall be deemed exer- cised by the Optionee upon the mailing of written notice of exercise to the Optionor, postage prepaid, at 6265 S.E. Ironwood Circle, Mariner Sands, Stuart, Florida 33497. 3. The closing date of said sale shall be at a time and place mutually agreed upon by the Optionor and Optionee after the option is exercised. If no time is agreed, then said closing shall be at 10:00 a.m. on the 30th day after the date of notice exercising this option at the offices of the City Attorney, 464 Municipal Building, Roanoke, Virginia. 4. Optionor covenants that the said real property is free and clear of all liens, rights in others, and encumbrances except for recorded utility easements and taxes and assessments for the current year and covenants and restrictions of record. At the time of settlement, the property shall be delivered free and clear of any leasehold interests and shall be unoccupied. Risk of loss of the property shall remain with Optionor until after final settlement. 5. During the term of this option or any extension thereof, Optionor grants Optionee the right of ingress and egress in and to said property for the purpose of surveying and soil testing and conducting such other tests deemed necessary by Optionee for determining the suitability of the property for use by Optionee. 6. The Optionor warrants and represents that it has the authority to grant this option and that it now holds merchantable fee simple title to said property. - 2 - ?. In the event Optionee elects to exercise this option, Optionee will have thirty (30) days thereafter to satisfy itself as to title, and if title proves to be merchantable, the con- veyance of the property shall be closed as provided in Paragraph above. If examination merchantable, Optionor correct any defects as shows that title to the property is not shall take any and all action necessary promptly as possible, and conveyance of tO and pay all costs, damages attorney's fees, resulting this agreement. 8. Upon receipt of manner set forth herein, and expenses, including reasonable from Optionor's breach of the terms of the purchase price at closing in the the Optionor shall convey said property to Optionee by deed with General Warranty and Modern English Covenants, with good and marketable title in fee simple, free and clear of all liens and encumbrances, easements and restrictions including dower unless otherwise provided herein. 9. Ail unpaid assessments for improvements concerning said property shall be paid by Optionor. 10. The terms of this option shall survive the closing and delivery of the deed. - 3 - the property shall be closed within thirty (30) days from the date the defects are corrected.. If any such defect has not been corrected within 90 days of notice by Optionee to Optionor of the existence of such defects, Optionee may, in its sole discretion, decline to proceed with the conveyance without any liability to Optionor, and Optionee shall receive a full refund of any sums paid to Optionor. In addition, Optionor shall be responsible for 11. assigns, executors and/or administrators of the Optionor full and faithful performance of this option. IN WITNESS whereof, Optionor has executed this option This option shall be binding upon the heirs, successors, for the this David DY Williams Miga'~ Williams STATE OF FLORIDA CITY/COUNTY OF_ ~'_/~('~'~iZU To-wit: The foregoing instrument was acknowledged before me this c~ day of ~. , 19~'[7~, by David D. Williams and Miga M. Williams, husband and wife. Commission expires: (Affix Seal - 4 - A~ I Or, ce of t~. City Cled~ April 6, 1988 File #22 S. J. Conner and Sons Inc. 1507 22nd Street, N. E. Roanoke, Virginia 24012 Ladies and Gentlemen: I am enclosing copy of Ordinance ~Io. 29059, accepting your bid for replacement of the heat pump system at the City Health Department, in the total amount of $92,819.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4. 1988. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra pc: Lawrence Perry and Associates, Inc., Consulting Engineers, 30 West Church Avenue, Roanoke, Virginia 24011 Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer hfs. Sarah E. Fitton, Construction Cost Technician Mr. James D. Ritchie, Director of Human Resources Dr. E. J. Clark, Jr., Director, City Health Center 456 ~lcl~l I~ilding 215 Onurch A~. S.W. ~, ~rgln~ 24011 (703) 981-2541 0~¢~ of t~ ~ity Cle~ May 16, 1988 Fi le #22 Mr. S. Jack Conner S. J. Conner and Sons, Inc. 1507 - 22nd Street, N. E. Roanoke, Virginia 24012 Dear Mr. Conner: The contract for replacement of the heat pump system at the City Health Center, having been awarded to you, [ am returning your check deposited with your bid. Please sign the enclosed receipt and return same to me for my files. /""~'l'~'Sincerely' Mary F. Parker, CMC City Clerk MFP:ra Enc. Room 456 Munlcl~l Building 2t5 Church A'~ue, S.W. Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of April, ]988. No. 29059. AN ORDINANCE accepting the bid of S. J. Conner and Sons, Inc., for replacement of the heat pump system at the City Health Department and authorizing the proper City officials to execute the requisite contract for such work; accepting the bid of Webster Construction Company for the removal and proper disposal of the asbestos from the existing heat pump and boiler room piping; rejecting all other bids made to the City for such projects; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of S. J. Conner and Sons, Inc., made to the City in the total amount of $92,819.00 for replacement of the heat pump system at the City Health Department in accordance with the contract docu- ments as prepared by Lawrence Perry and Associates, Inc., Consulting Engineers, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the Clerk Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with S. J. Conner and Sons, Inc., based on such firm's proposal and the City's specifica- tions made therefor, said contract by the City Attorney, and the cost funds heretofore or simultaneously to be in such form as is approved of said work to be paid for out of appropriated by Council. 3. Any and all other bids made to the City for such projects are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the City Clerk April 6, 1988 File #60-22 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 29058, amending and reor- daining certain sections of the 1987-88 General Fund Appropriations, transferring $107,200.00 from the Capital Maintenance and Equipment Replacement Program, to Health Department, Other Equipment, in connection with replacement of the heat pump system at the City Health Center, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 1988. Sincerely, . Mary F. Parker, CMC City Clerk MFP : r a Enc. pc: Mr. Mr. W. Robert Herbert, City Manager William F. Clark, Director of Public Works Mr. Charles hq. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. James D. Ritchie, Director of Human Resources Dr. E. J. Clark, Jr., Director, City Health Center I~ocx'n456 MunlcipalBuilding 215 Church Av~"~ue, S.W. Roc~:~e,'~rc.:j~nla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of April, 1988. - No. 29058. AN ORDINANCE to amend and reordain certain sections 1987-88 General Fund Appropriations, and providing for an emergency. of the WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Health & Welfare Health Department (1) .............................. Fund Balance Capital Maintenance & Equipment Replacement Program - City Unappropriated (2) ......................... 1) Other Equipment (001-054-5110-9015) $ 107,200 2) CMERP - City (001-3332) (107,200) $10,718,367 1,087,284 $ 1,056,742 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia April 4, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Replacement of Heat Pump System City Health Center Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/hw cC: City Attorney Director of Finance Director of Public Works Director of Human Resources E. J. Clark, Jr., M.D., Director of Health Center Citizens Request for Services City Engineer Construction Cost Technician Roanoke, Virginia April 4, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Replacement of Heat Pump System City Health Center Roanoke, Virginia I. Back~round: Capital Maintenance and Equipment Replacement Pro~ram approved by City Council on November 9, 1987, allocated funding for the repla- cement of heating and air conditioning system at Health Department. City Council appointed a committee to receive bids on March 21, 1988 at 2:00 p.m. for the Replacement of the Heat Pump System at the City Health Center. Only one (1) bid was received from S. J. Conner and Sons, Inc. of Roanoke, Virginia in the amount of $92~819.00 and 6_~0 consecutive calendar days. Do Ten (10) firms requested the contract documents but only one bid was submitted. Six of the firms that did not submit a bid were contacted by the City Engineer to inquire as to why they had not submitted a bid. One firm had just recently gone from a part- nership to a one person owner and had not completed the transfer of their bonding capacity. Two firms said they had not picked up the contract documents in time to compile their bid. Two firms received other work while they were preparing their bids and there- fore, chose not to bid this project. One firm said that the State does not require a bond on work less than $100,000.00 and he had dropped his bonding capability. E. This pro~ect is the replacement of a 1950's heat pump with a new air conditioning system and a gas fired boiler for heating. F. The followin8 expenses are also related to this project and need to be approved: Lawrence Perry and Associates~ Inc., Consulting Engineers, were chosen after interviews, to design the Heat Pump Replacement System for the fee of $7~800.00. The Building Maintenance Department employed and paid the Consulting Engineer so this project could be bid in time for the heat pump to be removed and replaced between the major heating and cooling seasons (May and June). Page 2 The firm of Webster Construction Company submitted the low bid (of four bids) for the removal and proper disposal of the asbestos insulation on the existing heat pump and boiler room piping in the amount of $9,773.00. II. Issues in order of importance are: A. Compliance of the bidder with the requirements of the contract documents. B. Amount of the bid. C. Fundin~ of the project. D. Time of completion. III. Alternatives are: Award a lump sum contract to S. J. Conner and Sons~ Inc., in the amount of $92,819.00 and 60 consecutive calendar days for the Replacement of the Heat Pump System at the City Health Center in accordance with the Contract Documents as prepared by Lawrence Perry and Associates, Inc., Consulting Engineers. 1. Compliance of the bidder with the requirements of the contract documents was met. 2. Amount of the low bid is acceptable. 3. Fundin8 requirements for this project will be as follows: Contract amount with S. J. Conner and Sons, Inc. Contract contingency amount $ 92,819.00 4,608.00 b. Removal of asbestos by Webster Construction Co. 9,773.00 Project cost $107,200.00 This funding is available in the CMERP Fund. 4. Time of completion is quoted as 60 consecutive calendar days which is acceptable. Page 3 B. Reject the bid and do not award a contract at this time. i. Compliance of the bidder with the requirements of the contract documents would not be an issue. 2. Amount of bid would probably increase if re-bid at a later date. 3. Fundin8 would not be encumbered at this time. Time of completion would be extended. The work would then have to be done during the cooling season or delayed until early fall. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative A. Bo Authorize the City Manager to enter into a contractual agreement with S. J. Conner and Sons, Inc. for the Replacement of the Heat Pump System at the City Health Center in accordance with the Contract Documents as prepared by Lawrence Perry and Associates, Inc., in the amount of $92~819.00 and 60 consecutive calendar days. Concur with the issuance of a purchase order to Webster Construction Company in the amount of $9~773.00 for the removal of asbestos insulation and its proper disposal from the present heat pump and boiler room piping in compliance with regulations governing this work. Co Authorize the appropriation of $107~200.00 from CMERP funds to the Health Department budget, Account Number 001-054-5110-9015; $92,819.00 contract amount, $4,608.00 project contingency and $9~773.00 for asbestos removal. Respectfully submitted, RAG/LBC/hw Robert A. Garlanded, Chairman William F. Clark s D. Ritchie Page 4 Attachment: Tabulation of Bids cc: City Attorney Director of Finance Director of Human Resources E. J. Clark, Jr., M.D., Director of Health Center Citizens Request for Services City Engineer Construction Cost Technician TABULATION OF BIDS REPLACEMENT OF HEAT PUMP SYSTEM CITY HEALTH CENTER ROANOKE, VIRGINIA Bids opened before D. D. Roupe, Manager, General Services on March 21, 1988 BIDDER LUMP SUM BID BOND NO. DAYS S. J. Conner and Sons, Inc. $92,819.00' Yes 60 *Bid submitted was for $98,819.00 with the note to deduct $6~000.00 if Carrier Air Conditioning equipment was acceptable, which was approved by the consulting engineers. ~hairman William F. Clark es D. Ritchie Lawrence Perry and Associates, Inc. Consulting Engineers 30 W. Church Avenue Roanoke, Virginia Office of City Engineer Roanoke, Virginia April 4, 1988 Office of the City Clen~ April 6, 1988 File #68-514 Mr. W. Robert Iierbert ~ City Manager Roanoke, Virginia Dear Mr. Herbert: [ am attaching acceptance as public tions of adopted by Monday, March 28, reading on Monday, following the date copy of \ Ordinance No. 29040, authorizing the of a portion of Lake Drive, S. W., and its dedication right-of-way; and authorizing the acceptance of dona- further contiguous right-of-way, which Ordinance was the Council of the City of Roanoke on first reading on 1988, also adopted by the Council on second April 4, 1988, and will take effect ten days of its second reading. Since.ely, ~,~._. Mary F. Parker, CMC City Clerk MFP:ra Enc o pc: Mr. ~Ir. Mr. Mr. Mr. Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works Charles M. Huffine, City Engineer William L. Stuart, Manager, Street 5~intenance William M. Mullins, Jr., Manager, Signals and Alarms Roo~n456 MunlclpalBuildlng 215 Church A~,,'~ue, S.W. Roanoke, Vtrg~nla24011 (703)981-2541 O~ce c~ ~ne On/ April 6, 1988 File #68-514 Mr. & Mrs. .Toe B. Smith 3714 Lake Drive, S. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. Smith: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, ~arch 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, p~._ Mary F. Parker, CMC City Clerk MFP:ra Eric. Room456 MunlcipalB~lldln~ 2150~rchAv~ue, S.W. Roano~e, Virglnla24011 (703)98t-2541 Of'~ c~ th~ C,y Cl~k April 6, 1988 File #68-514 Mr. & Mrs. Elmer S. King 3703 Lake Drive, S. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. King: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April following the date of its 4, 1988, and will take effect ten days second reading. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:ra Eric. P, oo~456 MunlcipoiBuilding 215 Church Ave~ue, S.W. Roanoke, ~rg~nla 24011 (703)98t-2541 April 6, 1988 File #68-514 Mr. & Mrs. Scott So McCoy 3724 Lake Drive, S. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. McCoy: f am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincere ly, Mary F. Parker, CMC City Clerk MFP : r a Enc. Room456 Muntcil~lBuildlng 215Chur~nA,~-nue, S.W. Roanc~e, Vitg~nla24011 (703)98t-2541 April 6, 1988 File #68-514 Mr. & Mrs. Denis A. Lape 3627 Lake Drive, S. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. Lape: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- t ions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:ra Eric. Room456 MunlcipalBulldlng 21§ChurchAve~ue.S.W. Roanoke, Vltcj~la24011 (703)981-2541 Office of the City Cle~ April 6, 1988 File #68-514 Mr. & Mrs. Chris O. Baker 3633 Lake Drive, S. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. Baker: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. ~f'~~'Sincerely' Mary Fo Parker, CMC City Clerk MFP:ra Enc. Room 456 Mun~:llxll Building 2t5 (~urch Av~que, S.W. I~,oonol,~, Virginia 24011 (703) 981-254'1 April 6, 1988 File #68-514 Mr. & Mrs. John A. Cloeter 3704 Lake Drive, $. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. Cloeter: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- t ions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, /~ Mary F. Parker, CMC City Clerk MFP:ra Ene. Roo~456 MunlclpaiBuilding 215C~urchAve~ue, S.W. Roa~ai~,VIrg~nla24011 (703)981-2541 Or, ce of the City April 6, 1988 File #68-514 Mr. & Mrs. Harry C. Turner 3711 Lake Drive, S. W. Roanoke, Virginia 24~18 Dear Mr. & Mrs. Turner: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of Monday, March 28, 1988, reading on Monday, April following the date of its the City of Roanoke on first reading on also adopted by the Council on second 4, 1988, and will take effect ten days second reading. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:ra Eric. Room4.56 MuniclpalButldlng 215 Church A'~nue. S.W. Roanoke. Virgmla24011 (703)981-254.1 Office of ~ City Clerk April 6, 1988 File #68-514 Mr. & Mrs. Jess W. Chapman 2308 Karen Hill Drive Salem, Virginia 24153 Dear Mr. & Mrs. Chapman: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CIVIC City Clerk MFP:ra Enc. Room 456 ~l. Jnicll:~al Building 215 ¢D~urch Av~'~ue, S.W. Roanoke, Virginia 240t I (703) 98t-2541 C~fice of the Cl~/Cle~ April 6, 1988 File #68-514 Mr. & Mrs. David G. Rosenbaum 1615 Deyerle Road, S. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. Rosenbaum: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra E~C. Room456 MunlclpalBuildlng 215(~urchAve~ue, S.W. Roonoke,~rginla24011 (703)981-254'J Office of r~e City Clen~ April 6, 1988 File #68-514 Mr. & Mrs. G. Nelson Havens 3637 Lake Drive, S. W. Roanoke, Virginia 24018 Dear Mr. & ~rs. Havens: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely,~ ~i~,e.~- Mary F. Parker, CMC City Clerk MFP:ra Ene. Roo*"n456 MunlclpaIButldlng 215(~urchAve~ue, S.W. Roonoke, Vtrglnla24011 (703)981-2541 Office of ~ O~y Cler~ April 6, 1988 File #68-514 Mr. & Mrs. David L. Huffman 3637 Lake Drive, S. W. Roanoke, Virginia 24018 Dear ?!r. & Mrs. Huffman: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on l{onday, April 4, 198S, and will take effect ten days following the date of its second reading. '~"'%~' ~'~ ~'Sincerely' Mary F. Parker, CMC City Clerk MFP:ra E~c. Room 456 Municipal Building 215 (~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 C)~ce c~ ~ne Ci~ O~ April 6, 1988 File #68-514 Mr. & Mrs. Edward Brinkley 3619 Lake Drive, S. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. Brinkley: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988. also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Room456 ~uniclpalBulldlng 215C~urchA'.~ue, S.W. Roanoke, VIrginia 24011 (703)98t.254~1 O~ce c~ ~he {i~ (~en~ April 6, 1988 File #68-514 A. M. Renick Estate c/o John Renick Company, Route 2, Box 22 Salem, Virginia 24153 Executor Dear Mr. Renick: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on ~onday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra Roocn456 MunIcIpalBulldlng 215 (~urdn Avenue, S.W. Roano~e, Virginla24011 (703) 981-2541 Office of the Cit~ Clerk April 6, 1988 File #68-514 Mr. & Mrs. James T. Kesler 3347 Valentine Road, S. W. Roanoke, Virginia 2401~ Dear Mr. & Mrs. Kesler: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely,~ ~ /' Mary F. Parker, CMC City Clerk MFP:ra Enc. 456 Municipal Building 215 O~urch Avenue, S.W, Roonoke, Virginia 24011 (703) 981-2541 Office of the Oty Clerk April 6, 1988 File #68-$14 Mr. & Mrs. Richard Reeser 3613 Lake Drive, S. W. Roanoke, Virginia 24018 Dear Mr. & Mrs. Reeser: I am enclosing copy of Ordinance No. 29040, authorizing the acceptdnce of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 198~, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Ene, I:~om456 MunlclpalBuildln~ 2150'~ura~Av~nue. S.W. Roonoke, Virglnla24011 (703) 981-2541 Office of the Oty C~erk April 6, 1988 File #68-514 Mr. Tom Dickerson Jolly, Place, Fralin & Prillaman, 209 First Street, S. W. Roanoke, Virginia 24011 Po Co Dear Mr. Dickerson: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, liarch 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, . Mary F. Par;~er, CMC City Clerk MFP : r a Enco Room456 MunlctpalBulldlng 215 Church A,,~ue, S.W. Roanc~e, Vlrginio24011 (703)981-2541 Office of tf~e City Cle~ April 6, 1988 File #68-514 Mr. Edward A. Natt 1919 Electric Road, S. W. Roanoke, Virginia 24018 Dear Mr. Natt: I am enclosing copy of Ordinance No. 29040, authorizing the acceptance of a portion of Lake Drive, S. W., and its dedication as public right-of-way; and authorizing the acceptance of dona- tions of further contiguous right-of-way, which Ordinance was adopted by the Council of the City of ~oanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading on Monday, April 4, 1988, and will take effect ten days following the date of its second reading. Sincerely, ~ Mary F. Parker, City Clerk CMC MFP:ra Enc. I~J:X:~456 Munk:ll:x:llBulldlng 215(~ul'chAve~ue, S.W. Roanoke, Vlrginla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 4th day of April, 1988. No. 29040. VIRGINIA, AN ORDINANCE authorizing the Drive, S. W., and its dedication as public authorizing the acceptance of donations of right-of-way. acceptance of a portion of Lake right-of-way; and further contiguous BE IT ORDAINED by the Council of the City 1. The City hereby accepts the donation the City from the owners of approximately 957 of Roanoke that: by deeds of gift to feet of Lake Drive, S. W., as it extends westerly from Deyerle Road, S. W., of a fifty foot right-of-way along Lake Drive, and the City Manager is authorized to record the deeds of gift from such owners and to record the plat dedicating such right-of-way to the public for use as a street. 2. The City Manager is hereby authorized to accept further donations of right-of-way on Lake Drive, S. W., contiguous to the portion described above, if such donations are deemed by him to be acceptable for use Manager is authorized such right-of-way and as public right-of-way, and the City to record deeds of gift from the owners of to record a plat or plats dedicating the right-of-way to the public for use as a street. ATTEST: City Clerk. "88 Roanoke, Virginia March 28, 1988 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Taylor and Members of Council: Subject: Lake Drive, SW I. Back~round on this subject includes: Lake Drive~ SW was developed as a private street when the Windsor Hills area was in the County of Roanoke, and the street is still private. Most of the homes on this street were built in the 1950's with at least one home built in 1929. Several new homes have been built more recently. B. Annexation of the area into the City occurred on January 1, 1976. Some residents along the street would like to have additional City services not available to residents along private streets. Such services would include street maintenance, snow removal, leaf collection, street lights, etc. City Council authorized, on October 13, 1986, the City Administration to proceed toward accepting Lake Drive for public maintenance continKent upon 100% donation of ri~ht-of-way from abutting property II. Current Situation: Fully-executed deeds have been received from fifteen (15) property owners representing all abutting property for a distance of approxi- mately 957 feet west of Deyerle Road. This would provide for the establishment of a publicly dedicated and maintained 50-foot wide right-of-way. Plat of survey has been prepared showing the parcels being deeded to the City for the widening of Lake Drive. III. Issues: A. Citizen request for additional public services. B. Cost to the City. C. FundinE. Mayor Taylor and Members of Council March 28, 1988 Page 2 Vo IV. Alternatives: WFC:pr Ao Authorize the City Administration to accept the donations of right-of-way from fifteen (15) owners of property abutting Lake Drive, SW for a distance of approximately 957 feet west of Deyerle Road, and record the plat of dedication. There may also be future dedications of contiguous right-of-way which would allow the public street to be extended. Citizen request for additional public services will be met in regard to street maintenance, snow removal, leaf collection, street lighting, etc. Cost to the City will initially be approximately $8,000 for street paving. Future costs for water service are dependent upon the residents interest in submitting a request and participating in the cost in accordance with regular City policy for main extensions. o Fundin~ will be available in existing operating accounts for street maintenance, street lighting, etc. Bo Do not authorize the City Administration to accept the donations of right-of-way for Lake Drive, SW. Citizen request for additional public services could not be met on a private street. 2. Cost to the City would be zero. 3. FundinK would not be obligated. Recommendation is that City Council approve Alternative "A," authorizing the City Administration to accept the donations of right-of-way from fifteen (15) owners of property abutting Lake Drive, SW, for a distance of approximately 957 feet west of Deyerle Road, and record the plat of dedication. It is further recommended that the City Administration be authorized to accept the donations of any contiguous right-of-way which are subsequently offered by abutting property owners to Lake Drive, effectively extending this street from its presently anticipated terminus. Respectfully submitted W. Robert Herbert City Manager Mayor Taylor and Members of Council March 28, 1988 Page 3 Attachment pc: Mr o Mr. Mr. Mr. Mr. Mr. Mr. Mr. Mr. & Mr. & Mr. & Mr. & Mr. & Mr. & Mr. & Mr. Mr. & Mr. & Wilburn C. Dibling, Jr., City Attorney Joel M. Schlanger, Director of Finance Kit B. Kiser, Director of Utilities and Operations William F. Clark, Director of Public Works Charles M. Huffine, City Engineer William L. Stuart, Manager, Street Maintenance William M. Mullins, Jr., Manager, Signals and Alarms & Mrs. Joe B. Smith, 3714 Lake Drive, SW, Roanoke, VA 24018 Mrs. Elmer S. King, 3703 Lake Drive, SW, Roanoke, VA 24018 Mrs. Scott S. McCoy, 3724 Lake Drive, SW, Roanoke, VA 24018 Mrs. Denis A. Lape, 3627 Lake Drive, SW, Roanoke, VA 24018 Mrs. Chris O. Baker, 3633 Lake Drive, SW, Roanoke, VA 24018 Mrs. John A. Cloeter, 3704 Lake Drive, SW, Roanoke, VA 24018 Mrs. Harry C. Turner, 3711 Lake Drive, SW, Roanoke, VA 24018 Mrs. Jess W. Chapman, 2308 Karen Hill Drive, Salem, VA 24153 Mrs. David G. Rosenbaum, 1615 Deyerle Road, SW, Roanoke, VA 24018 Mrs. G. Nelson Havens, 3637 Lake Drive, SW, Roanoke, VA 24018 Mrs. David L. Huffman, 3647 Lake Drive, SW, Roanoke, VA 24018 Mr. & Mrs. Edward Brinkley, 3619 Lake Drive, SW, Roanoke, VA 24018 A. M. Renick Estate, c/o Job_n Renick Co., Executor, Route 2, Box 22, Salem VA 24153 Mr. & Mrs. James T. Kesler, 3347 Valentine Road, SW, Roanoke, VA 24018 Mr. & Mrs. Richard Reeser, 3613 Lake Drive, SW, Roanoke, VA 24018 Mr. Tom Dickerson, Jolly, Place, Fralin & Prillaman, P.C. 209 First Street, SW, Roanoke, VA 24011 Mr. Edward A. Natt, 1919 Electric Road, Roanoke, VA 24018 Office of the O~ Oen~ April 6, 1988 File #166-207 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: [ am attaching copy of Ordinance No. 29042, authorizing a right of entry onto certain City property described as portions of Official Tax No. 7050107 to Tultex Corporation in order to permit the construction of a manufacturing plant thereon, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, March 28, 1988, also adopted by the Council on second reading effect ten days following on Monday, April 4, 1988, and will take the date of its second reading. Sincerely, ~l~/~- Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. Alvin Ratliff, Vice President, Tultex Corporation, Box 5191, Martinsville, Virginia 24115 Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Brian J. Wishneff, Chief of Economic Development P. Room 456 Munlcipol Building 215 C~urch A'~nue, S.W. Roanoke, Virginia 240t I (703) 981-2541 IN THE COUNCIL OF THE CITY OF The 4th day of April, ]988. No. 29042. ROANOKE, VIRGINIA, AN ORDINANCE authorizing a right of entry onto certain City property to Tultex Corporation in order to permit the construction of a manufacturing plant thereon. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized, for and on behalf of the City, to execute and to seal and attest, respectively, an agreement with Tultex Corporation, giving said Corporation and its agents the right to enter upon certain portions of Official Tax No. 7050107, an approxi- mately 10.3 acre as yet unsubdivided portion of which is the subject of and is further described in the Option Agreement dated October 10, 1987, by and between the City and Tultex Corportion, such right of entry to permit the beginning of construction of a manufacturing plant thereon, and to require that the City be indemnified, held harmless, and insured by Tultex Corporation, such agreement to be approved as to form by the City Attorney. ATTEST: City Clerk. 8'., '?3 March 28, 1988 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: subject: Tultex Corporation Right-of-Entry Berkley Road site I. Background Tultex Corporation has contracted to buy an approximately 10.3 acre portion, official Tax No. 7050107, which consists of a total of 20 acres off Berkley Road (See attached aerial map) to construct a 50,000 square foot manufacturing facility to be used as a sewing manufacturing plant. Construction of the building is scheduled to begin in early April. Tultex desires to be operating in the new facility by the middle of August. II. Current Situation Subdivision of the site is necessary before the property transaction can be closed and deed transferred. The City is negotiating with the two affected property owners at this time for the purpose of acquiring land needed for a public right-of-way and have secured permission to enter their properties to proceed with the necessary surveys. Tultex desires to begin work on City-owned property, and has therefore requested that it be granted right-of-entry to begin grading prior to actual transfer of the land. Indemnification by Tultex Corporation would be made to the City of Roanoke as a part of the right-of-entry agreement, and the City would be held harmless for any risks associated with the construction of the project on City-owned land. Tultex will also be required to insure the City's interest during this period. A similar arrangement was entered into with Orvis, Inc. and Advance Stores Company, Inc. to allow them to begin their construction. Tultex will be expected to agree to the same terms. (See attached agreement.) Members of Council March 28, 1988 Page 2 III. Issues A. Timing. B. Economic Development program. IV. Alternatives ao Authorize the City Manager to execute a right-of-entry agreement, in a form acceptable to the City Attorney, allowing Tultex Corporation to enter City property, Berkley Road site, for the purpose of constructing a sewing manufacturing plant. Timing is critical to meet Tultex's proposed construction schedule. Economic Development program of the City of Roanoke would be aided by the timely completion of the Tultex facility. Do not authorize the City Manager to execute a right-of-entry agreement for Tultex. 1. Timing of construction would be jeopardized. 2o Economic Development program of the City of Roanoke would be hurt by delays in the Tultex project. V. Recommendation It is recommended that City Council approve Alternative A, authorizing the City Manager to execute a right-of-entry agreement allowing Tultex Corporation to enter City property, official Tax No. 7050107, for the purpose of constructing a sewing manufacturing plant on the terms and conditions set out in the attached right-of-entry agreement. Respectfully submitted, w. Robert Herbert City Manager WRH/kds CC: City Attorney Director of Finance Director of Public Works City Engineer Property "1100 feet led Property BERI<LEY ROAD 1100 feet D AFT' RIGHT OF ENTRY AGREEMENT THIS AGREEMENT, dated this day of 1988, by and between the CITY OF ROANOKE, VIRGINIA (the "City"), and TULTEX CORPORATION ("Tultex" or the "Permittee"), a Virginia corporation, W I TN E S S E TH: 1. PROPERTY. The Property to which this Agreement applies is an approximately 10.3 acre tract, being an as yet unsubdivided portion of Official Tax No. 7050107, which is the subject of and further described in an Option Agreement dated October 1, 1987, by and between the City and Tultex Corporation, and includes a right of access for construction purposes from Berkley Road across the remaining portion of Official Tax No. 705010?. 2. RIGHT OF ENTRY FOR CONSTRUCTION PURPOSES. With the written consent of the City Manager of the City of Roanoke, Tultex or its agents (hereinafter, the "Permittee") may enter upon the Property for purposes of commencing construction of a manufacturing facility thereon, after the issuance of all required permits, including zoning, site plan, soil and erosion and building permits. 3. INSURANCE. Prior to the Permittee entering upon or making any use of the Property or any part thereof put- suant to the provisions of Paragraph 2 above, the Permittee shall cause to be written a policy or policies of insurance in the form generally known as public liability policies, insuring the Permittee against any and all claims and demands made by any person or persons whomsoever for injuries incurred in connection with the construction, installation, operation or maintenance of the premises, improvements and buildings located on the Property and for any other risk insured against by such policies, which poli- cies shall have been written within limits of not less than $500,000 for damages incurred or claimed by any one person for bodily injury, or otherwise, plus $100,000 damages to property, and for not less than $1,000,000 for damages incurred or claimed by more than one person for bodily injury, or otherwise, plus $100,000 damages to property. All such policies shall name the Permittee and the City, as their respective interests may appear, as the persons insured by such policies; and a certificate of insurance evidencing such policy or policies shall be delivered by the Permittee to the City promptly upon the writing of such policies, together with adequate evidence of the fact that the premiums have been paid. 4. INDENNITY PROVISIONS. The Permittee shall indemnify and save harmless the City and its officers and employees against any and all claims, actions, debtS, demands, or -2- obligations which may be made against the City arising out of, or in connection with, any alleged act or omission of the Permittee or any person claiming under, by, or through the Permittee; during the period which agents enter upon or make any use of part thereof pursuant to the provisions ye; and if it becomes necessary the Permittee or its the Property or any of Paragraph 2 abo- for the City to defend any action seeking to impose such liability, the Permittee will pay the City all costs of court and attorneys' fees incurred by the City in effecting such defense in addition to any sums which the City may be called upon to pay by the entry of a judgment against the City in the in which such claim is asserted. reason of litigation 5. RISK OF LOSS. All risks of loss or damage by fire, windstorm, casualty, or other cause to any improvements con- structed by the Permittee on the Property prior to closing is assumed by the Permittee. 6. AMENDMENTS. This Agreement may be changed only by an amendment in writing signed by both parties. 7. NOTICES. Any notice or demand under this Agreement shall be sent by registered mail or certified mail as follows: to the City, c/o W. Robert Herbert, City Manager, Room 364, 215 Church Avenue, S. W., Roanoke, Virginia 24011; and to the Permittee, c/o Alvin Ratliff, Vice-President, -3- Operations, Tultex Corporation, Post Office Box 5191, Martinsville, Virginia 24115. 8. qONSTRUCTION. The interpretation, construction, and performance of this Agreement shall be governed by the laws of the Commonwealth of Virginia. WITNESS the following signatures and seals: ATTEST: CITY OF ROANOKE, VIRGINIA By Nary F. P~r--ker, City Clerk W. Robert Herbert, City Manager ATTEST: TULTEX CORPORATION By By (Title) STATE OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) The foregoing Right of Entry Agreement was acknowledged before me by W. ROBERT HERBERT and MARY F. PARKER, City Manager and City Clerk, respectively, of the City of Roanoke, on behalf of that municipal corporation, on the day of , 1988. My Commission expires: Notary Public -4- STATE OF VIRGINIA CITY/COUNTY OF To-wit: The foregoing Right of Entry Agreement was acknowledged before me by and , and , respectively, of TULTEX CORPORATION, on behalf of that cor- poration, on the __ day of , 1988. My Commission expires: Notary Public -5-