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Council Actions 02-16-88
(28982) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL February 16, 1988 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call· All ~re~ent. The invocation will be delivered by the Reverend Kenneth K. Patrick, Pastor, West End United Methodist Church· P~e~. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. BID OPENINGS A. Bids for construction of new concrete sidewalks, entrances, curb and gutter, Bond Issue - Phase III. · Two bids w~e ref~ed to a committee composed of M~srs. Garland, B. Bids for alterations and additions to the Knights of Pythias Building for the Fifth District Employment and Training Consortium and Employment Services. T~ee bids were refe~ed to a comm~ee composed o~ ~s~. g~£an~, C/~man, Clark and Kls~r. CONSENT AGENDA (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW· THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS· IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 Minutes of the regular meeting of Council held on Monday, January 25, 1988. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from Mayor Noel C. Taylor requesting an E~ecutive Session to discuss personnel matters relating to vacancies on various authorities, boards, cor~issions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. (i) ~ A. Chairman, Cl~k and Kiss. C-3 Qualification of Eric R. Spencer as a member of Neighborhood Partnership Steering Committee for a November 20, 1991. the Roanoke term ending RECOMMENDED ACTION: Receive and file. *Request of the Citt~ Manaqerfor an Executive Session to discuss a contract under negoti~on · ~ REGULAR AGENDA *Request of Vice-Ma~lor Musser for an Execw~ive Session to discuss a personnel matter. He'aring of Citizens Upon Public Matters: None. 4. Petitions and Communications: a. A communication from Melvin E. Matthews, President, Roanoke City Retirees' Association, requesting that Ordinance No. 28641 adopted by Council on May 11, 1987, granting a three percent lump sw~ payment to retirees on July 1, 1988, be amended to provide for a percentage increase raise instead r of a lump sum raise. Referred to the 1988-89 Budget Stud~. The City Manaqer and DlAeetor of Finance were requited to repo~ the ~inanci~l 5. Reports of Officers: ] impact on the retirement ~lan i~ the request is | _,~ra~ed. a. City Manager: Briefings: None. Items Reco~ended for Action: i. A report recommending that the City Manager be authorized to file an application with the Virginia Department of Transportation for Industrial Access Road funds for roadway extension to Tultex Corporation. Adopted Ordinance No. 28982. (6-0) (^~. Tro~ wa~ ou~ of the Council Chamb~. 2. A report with regard to the Community Development Block Grant funded Private Loan Subsidy housing reha- b i l i t a t i on program. Adopted Ordinance No. 28983 and Ordinance No. 28984. (16~0) {Mr. Trout w~ out of the Council Chamb~. ) 3. A report concurring in a report of the Bid Committee recommending acceptance of the bid submit ted by Star Equipment Corporation for one new air compressor, in the total amount of $16,931.00; and appropriation of funds therefor. Adopted 0rdinanee No. 28985 and Ordinance No. 28986. (7-01 4. A report concurring in a report of the Bid Committee recommending acceptance of the bid submitted by Johnson International Trucks for one new dump truck cab/ chassis, in the total amount of $32,819.04, and the bid submit ted by Roanoke Welding for one new 10-ton dump body to be mounted on the cab/chassis, in the total amount of $5,805.00; and appropriation of funds therefor. Adopted Ordinance No. 28987 and 0~dinance No. 28988. (6-0) (Mr. BoweAs abstained ~rom vo~ing. ) 5. A report concurring in a report of the Bid Committee recommending acceptance of the bid submitted by Baker Brothers, Inc., for one new rubber tired loader, in the total amount of $61,262.00; and appropriation of funds therefor. Adopted 0~dinance No. 28989 and Ordinance No. 28990. (2) 6. A report concurring in a report of the Bid Committee recommending acceptance of the bid submitted by Baltimore Paint and Chemical Company, a Division of Sherwin-Williams Company, to supply 6,130 gallons of traffic paint, in the total amount of $27,469.10. Adopted Ordinance No. 28991. (7-0) Director of Finance: 1. A report recommending Council's approval of participa- tion in the ICMA Retirement Trust. Adopted Ordinance No. 28992 on first reading. (7-0) City At torn.y: Repot 1. A report with regard to collection of debts owed the City of Roanoke. Reaeived and fdled. ts of Committees: A report of the committee appointed to tabulate bids received for construction of Williamson Road Storm Drain, Phase 2, Contract II-B and Williamson Road West Sanitary Sewer (Middle Segment), recorr~nending award of a contract to Aaron J. Conner, General Contractor, Inc., in the amount of $1,484,493.84; and appropriation of funds therefor. Mr. Robert A. Garland, Chairman. Adopted0rdinanee No. 28993 and Ordinance No. 28994. {7-0] Unfinished Business: None· 8. Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 28976, on second reading, rezoning a tract of land containing .22 acre, more or less, located at 1019 Hanover Avenue, N. W., described as the eastern one-half of Lots 11 and 12, Block 12, Map of Melrose Land Company, Official Tax No. 2120111, from RM-1, Residential Multi- Family Low Density District, to RM-2, Residential Multi- Family Medium Density District, subject to certain proffered conditions. A~pted Ordinance No. 28976. (7-0) Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. Other Hearings of Citizens: A communication from the Virginia Museum of Transpo~at~on, Inc., requesting $75,000.00 from the City for the next three ~e~As, w~ before Council. The request was re~er~ed to the 1988-89 budget study and t~ the Cit~ Manaqer ~or study, revort and recommendation relative to study a contribution of fun~ to the Museum p~or to co~idera~on o~ the request in budget stud~. Appointed Ora B. McColman to the (3) Roanoke Neighborhood Partn~hip Steering Committee. *See at~aahed sheet . Adopted Ordinance No. 28995, providing for certain disab~y or death benefit~ or both for c~ain Council-appoi~ed officer~. (6-0) Council called a special me~ng for Wedn~day, Febru~y 17, 1988, at 3:00 p.m., in the Coun~ Chamb~ to disc~s a s~ou~ financial condition r~ve to school funding and a~on that the General ~sembly may or may not take. MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office of the Mayor February 16, 1988 Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. $incere ly, Noel C. Taylor Mayor NCT:se Room 452 Municipal Building 2t5 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444 ~fl~e ~ ~ Oty Oet~ February 18, 1988 File #15-488 Hr. James 8. McCloskey, Chairman Roanoke Neighborhood Partnership Steering Committee 2920 Avenham Avenue, S. ~. Roanoke, Virginia 24014 Dear Hr. ,~cCloskey: This is to advise you that Eric R. Spencer has qualified as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 20, 1988. gincerely, ,~4ary F. Parker, CMC City Clerk MFP:ra pc: ~. Jinni Coordinator Benson, Roanoke Neighborhood Partnership Room456 Municlpall~flldlng 215 Church Av~ue, S.W. Roanoke, Vlrg~nia24011 (703)981-2541 0-2 Oath or Affirmation of Office State o] Virginia, (Jit~ o] Roanoke, to.voit: , do solemnly swear (or ~rm) that ! will support the Constitution of the United States, and the Constitution of the State of Virginia, and tl~t ! will faithfully and impartially discharge and perform all the duties incumbent upon me aa a ~ernb~,c o~ .".h~ P. oanotze t4t,,Ldhbo,~hood !Oa~ne~h~p .e,~ee.,t,i~na Connn,~ee ~o,t a te,'trn o. ndc~.:~ ~,!oven?!:~ 9~j, 199 I. according to the best of my ability. So help me God. Subscribed and sworn to before me, this Office of the City Clerk January 27, 1988 File #15-488 Mr. Eric R. Spencer 2240 Lincoln Avenue, S. Roanoke, Virginia 2401,3 Dear Mr. Spencer: At a regular meeting of the Council of the City of Roanoke held on Monday, January 25, 195~, you were elected as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 20, 1991. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be admir~istered by the Clerk of the Circuit Court uf the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. Sincere ty, ~ ~fary F. Parlcer , CMC City Clerk MFP:ra Eric. pc: Mr. James B. McCloskey, Chairman, Roanoke Nei~hborhoud Partnership Steering Coramittee, 2920 Avenham Avenue, S. Roanoke, Virginia 24I) I,1 Ms. Jinni ~ensoa. Roanoke Neiuhborhood Partaershi~ Coordinator Room456 MunicipalBuildlncj 215 C~urch Avenue, S.W. Roanoke, Vlrg~nia24011 (703)981-254t COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the, Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 25th day of January, 1988, ERIC R. SPENCER was elected as a member of the Roanoke Neighborhood Partnership Steering Co~ittee for a term ending November 20, 1991. Given under my hand and the Seal of the City of Roanoke this 27th day of January, 1988. City Clerk Roanoke, Virginia February 16, 1988 Honorable Mayor and Members Roanoke City Council Dear Members of Council: I request an Executive Session to discuss the terms and conditions of a contract under negotiation in accordance with Section 2.1-344(a)(6) of the Code of Virginia. WRH:KBK:afm Respectfully submitted, W. Robert Herbert City Manager Office af ~ City Oe~k February 18, 1988 Fiie #77-207 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. He.bert: I am attaching copy of Ordinance No. 28982, autho.izing you to file an application with the Virginia Department of Transportation for up to $200,000.00 in Industrial Access Road Funds, to provide indust.ial access by construction of a new road- way to serve a new industrial project in the City known as the Tuttex Corporation; making provision fo. furnishing the necessary right-of-way therefor and for the adjustment of utilities; and assuring that the City will maintain said new roadway, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra Eric, pc: Mr. Mr. Mr. Mr. Wilburn C. Dibting, Jr., City Attorney Joel M. Schlanger, Director of Finance William F. Clark, Director of Public Works Charles M. Huffine, City Engineer ~456 6,~nicl~:~l~ilding 215C~urchA~,S.W.R~,Vlrgln~24011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of February, 1988. No. 28982. VIRGINIA, AN ORDINANCE authorizing the City Manager to file an application with the Virginia Department of Transportation for up to $200,000 in Industrial Access Road Funds to provide industrial access by con- struction of a new roadway to serve a new industrial project in the City; setting out the need therefor; making provision for furnishing the necessary right-of-way therefor and for the adjustment of utili- ties; assuring that the City will maintain said new roadway; and pro- viding for an emergency. WHEREAS, the Tultex Corporation will be constructing a new facility on industrial property presently unserved by an improved public right- of-way; and WHEREAS, there is adjacent to the site, to be developed by the Tultex Corporation a substantial quantity of other similar land equally suitable for industrial development, which other land can be made available for such purposes provided adequate means of access and necessary utilities and other public services are made available to said property; and WHEREAS, the nature of the business operations of the Tultex Corporation involves the use of substantial numbers of heavy motor vehicles as well as numerous smaller vehicles, all of which will result in a heavy traffic load on the industrial access road needed to serve this business; and WHEREAS, $33.1-221, Code of Virginia (1950), as amended, provides legislative authority for the use of certain public funds by the Com- monwealth Transportation Board for constructing or improving access roads to commercial and industrial sites on which manufacturing, pro- cessing or other establishments are or will be constructed. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized and directed to file an application with the Virginia Department of Transportation of up to $200,000 in Industrial Access Road Funds for the Tultex Corporation project pursuant to the provisions of $33.1-221, Code of Virginia (1950), as amended, to construct the aforesaid roadway to the new site of this business. 2. This Council, in making the aforementioned authorization, hereby assures and guarantees the Commonwealth Transportation Board that the City will, if such project be approved, provide adequate right-of-way and for the adjustment of existing utilities which might be affected by said project, the adjustment of existing utilities funds appropriated by the Council cost of such right-of-way and for the to be paid for by the City from its for the purpose; and that the City will, after construction of said new roadway, assume proper main- tenance of the same. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia February 16, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Authorization for the City Manager to file an application with the Virginia Department of Transportation for Industrial Access Road Funds I. Back,round on this subject includes: City of Roanoke owns approximately 20 acres of land zoned light manufacturing in the northeast part of the City located off of Berkley Road. Subject land has appeared in all of the Roanoke City Economic Development Commission's master plans as a piece of property that the City should market for industrial purposes. Commonwealth Transportation Board adopted a policy on December 18, 1986, to govern the use of industrial access funds pursuant to Section 33.1-221, as amended, of the Code of Virginia (1950). D. Funding guidelines for industrial access funds are: $300~000 in funding from State for an acceptable industry whose value of construction is $3m000}000. No matching funds are required for this first $300~000. $150}000 in additional funding can be made available for an additional $3~000~000 in value of construction, and provided a dollar for dollar match up to $150~000 is also provided. E. Other guidelines for industrial access include: 1. City to provide adequate right-of-way and bear cost of same. 2. City adjust any existing utilities which might be affected by the project and bear cost of same. 3. City maintain roadway after completion. II. Current situation of this subject includes: A 90-day option has been exercised by Tultex Corporation on approximately 10.3 acres of land, being an as yet unsubdivided por- tion of official tax no. 7050107, in the site that the City owns off of Berkley Road (map attached). Tultex intends to build an approximately 50,000 square foot facility which would initially employ 200 people and is expected to eventually employ in excess of 400 people. Page 2 Access to the site via a new roadway is desired and could be constructed using an estimated $200~000 in industrial access road funds, based upon preliminary cost estimates. This amount is also the maximum amount that can be requested since it is equal to 10 percent of Tultex's anticipated capital outlay of $2,000,000. Items not eligible for reimbursement by State, including right-of- way acquisition and utility adjustments, would be funded from pro- ceeds from the sale of land and capital fund interest. III. Issues in order of importance are: A. Timing B. Funding IV. Alternatives in order of recommendation are: Authorize the City Manager to file an application with the Virginia Department of Transportation for Industrial Access Road Funds up to $200,000 for roadway construction to Tultex Corporation. Timing is crucial as the City desires to have a completed application to the VDOT's Richmond office as soon as possible for the Transportation Board's meeting as early as March 17, 1988. Funding in the amount of $200~000 would be 100% State funds, with no local matching funds required, if the application is approved for the Tultex access road. B. Do not authorize the City Manager to file the application for Industrial Access Road Funds. 1. Timing would not be an issue. 2. Funding by VDOT of up to $200~000 for Tultex roadway would not be a revenue source for this road project. Page 3 V. Recommendation is that City Council concur with Alternative A and thereby: Authorize the City Manager to file an application with the Virginia Department of Transportation for Industrial Access Road Funds up to $200~000 for roadway extension to Tultex. Assure the Commonwealth Transportation Board that the City will, if such project is approved, provide adequate right-of-way, provide for adjustment of any utilities affected by construction and pro- vide future maintenance of the roadway through other funding Respectfully submitted, W. Robert Herbert City Manager WP.H/RKB/hw cc: City Attorney Director of Finance Director of Public Works City Engineer February 18, 1988 File #178-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28984, authorizing execution of an Amendment to the current Contract for Services wi th the City of Roanoke Redevelopment and Housing Authority providing for a shift in funding of certain projects currently being admi- nistered by the Authority, upon certain terms and conditions, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. Sincerely, /~ Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. William F. Clark, Director of Public Works Mr. Ronald H. Miller, Building Co~missioner/Zoning Administrator Mr. H. Daniel Pollock, Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Mr. Herbert Do McBride, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Room 456 Munlclgal 5.~ildlng 215 (~urch Avenue, S.W. I~:~:~::/~e, VIt'c2nla 24011 (70~) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of February, 1988. No. 28984. VIRGINIA , AN ORDINANCE authorizing execution of an Amendment to the current Contract for Services with the City of Roanoke Redevelopment and Hous- ing Authority providing for a shift in funding of certain projects cur- rently being administered by the Authority, upon certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are authorized and directed to execute and to seal and attest, respectively, an Amend- ment, being Amendment No. 2, to the City's current Contract for Ser- vices with the City of Roanoke Redevelopment and Housing Authority, dated June 30, 1987, such Amendment to provide for increased funding for the Private Loan Subsidy Program, and a reduction in funding for the Critical Home Repair Program, upon certain terms and conditions, as more particularly set forth in the City Manager's report to Council dated February 16, 1988, such Amendment to be approved as to form by the City Attorney. 2. In order to municipal government, nance shall be provide for the usual daily operation of the an emergency is deemed to exist, and this ordi- in full force and effect upon its passage. ATTEST: City Clerk. February 18, 1988 File #60-178-236 Ur. Joel M. Scblanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28983, amending and reor- daininq certain sections of the 1987-88 Grant Fund Appropriations, transferring $38,007.06 from Critical Home ~epair to Private Loan Subsidy, in connection with an amendment to the current Contract for Services with the City of Roanoke Redevelopment and ~ousing Authority, ~:hich Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16~ 1988. ~ ~°Sincerely' Wary F. Parker, CMC City Clerk MFP:ra ~nc. pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Ur. Ronald H. Miller, Buildinq Commissioner/Zoning Administrator Ur. H. Daniel Pollock, Housing Development Coordinator ~s. Marie T. Pontius, Grants Monitoring Administrator Ur. Herbert D. ~cBride, ~xecutive Director, ~oanoke Redevelopment and Housinq Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Rooc'n456 M~lcipalBulldlng 215(~urchAve~ue,$.W. Roonoke, Vlrg~nla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of February, 1988. No. 28983. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Grant Fund be, and the same are hereby, amended and read as follows, in part: Appropriations, reordained, to Appropriations Community Development Block Grant (1987-88) Housing (1-2) ...................................... 3,261,333 2,865,193 1) Private Loan Subsidy 2) Critical Home Repair (035-087-8720-5113) (035-087-8720-5101) $ 38,007 (38,007) BE Ordinance IT FURTHER ORDAINED that, an emergency existing, this shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia February 16, 1988 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: CDBG funded Private Loan Subsidy housing rehabilitation program I. Background: ae Council apDroved the CDBG-funded Private Loan Subsidy program on April 13, 1987, by resolution number 28604 to assist low and moderate income families to purchase and rehabilitate homes in the city. Bm Council authorized a contract between the City and the Roanoke Redevelopment and Housing Authority (RRHA) on June 22, 1987, by ordinance number 28700 which delegates the responsibility of administering this program to the Housing Authority. II. Current Situation ae Council aDDropriated $50,000 CDBG funds to the 1987-1988 Private Loan Subsidy program. Be RRHA has five approvable aDDlications from low income families for loans totalling $115,400 which would need grant subsidies in the amount of $38,972 in order to make the monthly payments affordable to the applicants. Funds remaining in this year's budget for the Loan Subsidy Program total $965.00, making a shortfall of $38,007 if these loans, noted in II-B above, were approved. III. Issues ae B. C. D. Goals of Council Timing Funding Impact on other CDBG programs IV. Alternatives Authorize the Director o__f Finance to transfer $38,007 from Critical Home Repair Program, Account # 035-087-8720-5101, to Private Loan Subsidy, Account # 035 087 8720 5113, and authorize the City Manager to amend the contract between the City and the Roanoke Redevelopment and Housing Authority to allow for this shift in program allocations so that the five loans referenced above can be approved. Goals of Council for eliminating substandard housing in the City of Roanoke would be furthered by complete rehabilitation of five houses. Timing is important since the purchase and rehabilitation loans are dependant upon the availability of the subsidy grants, and these loan funds are due to expire before other loans could be approved. Funding is available in Critical Home Repair account 035-087-8720-5101. Impact o__n other CDBG programs, specifically Critical Home Repair would be minimal. N_~o commitments have been made yet from Critical Home Repair funds that were recently appropriated to that program. This transfer will leave approximately $27,000 in the Critical Home Repair Program to make limited repairs to 4 or 5 houses. Do not Authorize a transfer of funds for this purpose. Goals of Council would still be addressed; however, five low income families could not receive home purchase/rehabilitation loans because they would not be able to afford the payments. Timing is such that approximately $115,400 of the $600,000 mortgage revenue bond issue would be lost, as funds would expire in March, before other loans could be made. Fundin~ would not be an issue. Impact o__n other CDBG proqrams would not be an issue. Funds would remain in Critical Home Repair to make limited repairs to 6-7 additional houses. Recommendation Adopt Alternative A which will Authorize the Director of Finance__to transfer $38,007 from Critical Home Repair,- Account 9 035 087-8720-5101, to Private Loan Subsidy, Account 035 087 8720 5113, and authorize the City Manager execute an amendment to the contract between the City and the Roanoke Redevelopment and Housing Authority to allow for this shift in program appropriations. Respectf~y submitted, W. Robert Herbert City Manager attachments WRH/mtp cc. City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director, RRHA Amendment No. 2 to 1987-88 Contract for Services THIS AMENDMENT, entered into this day of , 1988 by and between the CITY OF ROANOKE (Grantee) and the CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY (Subgrantee). WHEREAS, the Grantee and the Subgrantee have, by a Contract for Services under the Community Development Block Grant (CDBG) program, dated June 30, 1987, contracted for the provision of certain services by the Subgrantee in relation to the implementation of the City's CDBG program; and WHEREAS, the Subgrantee has demonstrated a need for the transfer of funds from the Critical Home Repair Program into the Private Loan Subsidy Program; and WHEREAS, by Ordinance No. adopted 1988, City Council has, and by Resolution No. , adopted , 1988, the Commissioners of the City of Roanoke Redevelopment and Housing Authority have authorized the execution of this amendment to the Contract dated June 30, 1987. NOW, THEREFORE, the Grantee and the Subgrantee do mutually agree to amend: Part I, Section A.2. Private Rehabilitation Loan Subsidy, the last sentence to read, "The total of all subsidies provided under this program shall not exceed $119,487." Part I, Section A.3. Critical Home Repair Program, the last sentence to read, "The total of all such grants/loans to be made in Fiscal Year 1987-88 shall not exceed $230,423." Part II, Section A. Program Funds, to reflect the following: A. Program Funds: Program Categor~ 1987-88 Program CarryOver Expense Funds Program Support General Administration* Economic Development $ 73,000 95,000 Coca-Cola - Commissioner's Costs $ -0- $ 2,952 Deanwood Expansion 275,000 225,920 Henry Street 250,000 123,619 Shaffer's Crossing -0- 91,482 Marketing and Disposition -0- 1,122 Property Management -0- 564 Program Category Housing Private Rehab Loan Program Critical Home Repair Rental Rehabilitation Program CDBG Rental Rehabilitation Private Loan Subsidy Gainsboro Grant Program Phoenix Project 1987-88 Program Expense Carry Over Program Funds Support $ 40,000 $ 11,633 214,478 15,945 143,000 1,002 50,000 -0- 88,007 31,480 90,000 10,105 22,500 -0- 187,000 Totals $1,172,985 $515,824 $355,000 GRAND TOTAL $2,043,809 * (Including Indirect Costs for General Administration; Salaries and other Direct Costs for Program Support). The Agreement shall remain unchanged in all other terms and provisions. IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this amendment as of the date first written above. ATTEST: CITY OF ROANOKE Clerk City Manager By City ATTEST: CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY Witness Executive Director February 18, 1988 File #472-209 Shelton-Witt Equipment Corp. P. O. Drawer 828 Salem, Virginia 24153 ~cIlhaney Equipment Company P. O. Box 12728 Roanoke~ Virginia 24028 Ladies and Gentlemen: I am enclosing copy of' Ordinance No. 28986, accepting the bid of Star Equipment Corporation, for one new air compressor, in the amount of $16,931.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. for behalf of the' Council, I would like to express appreciation submitting your bid on the abovedescribed equipment. Sincerely, ~~ ~ary F. Parker, C~C City Clerk ~FP:ra Enc. Room 456 Municipal Building 215 (~urch A'~ue, S.W. Roanoke, VIrg~nla 24011 (703) 981-2541 February 18, 1988 File #472-209 Star Equipment Company 5130 Hildebrand Road, Roanoke, Virginia 24012 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28986, accepting your bid for one new air compressor, in the amount of $16,931.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. Sincerely, ~ Mary F. Parker, C~4C City Clerk MFP:ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. O. Darwin Roupe, .Manager, General Services Mr. ~elson M. Jackson, ~anaqer, Buildings Maintenance/Custodial Services Room 456 Municipal Building 2t 5 ~urch Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ibe ]6th day of February, ]988. No. 28986. AN ORDINANCE providing for the purchase of one (1) new air compressor for use by the City, upon certain terms and conditions, by accepting a bid made to the City for furnishing and delivering such equipment; and rejecting the other bids made to the City; and pro- viding for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Star Equipment Corporation, made to the City offering to furnish and deliver to the City, f.o.b., Roanoke, Virginia, one (1) new air compressor, for the sum of $16,931.00, hereby ACCEPTED. is 2. The City's Manager of General Services is authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this ordinance. 3. The other bids made to the City for the supply of such equip- ment are hereby REJECTED, and the City Clerk is directed to notify such other bidders and to express the City's appreciation for their bids. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect Upon its passage. ATTEST: City Clerk. Office of the Qty C~erk February 18, 1988 File #60-472-209 ~r. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28985, amending and reor- daining certain sections of the 1987-88 General Fund Appropriations, providinq for the transfer of $16,931.00 from Capital ~aintenance and Equipment Replacement Program to Building Maintenance D~partment, Account No. 001-052-4330-9015, in connec- tion with the purchase of one new air compressor, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, Febrl~ary 16, 1988. Sincerely, ~ Nary F. Parker, CMC City Clerk MFP:ra Eno. Dc: Mr. ~. Robert Herbert, City Manager mr. William F. Clark, Oirector of Public Works Mr. D. Darwin RouDe, ~ana~er, General Services Nelson M. Jackson, ~anager, Maintenance/Custodial Services Buildings Room456 MunlclpalBuildlng 215 Chur~ Avenue, S.W. Roanc~e, Vlrg~nla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of February, 1988. No.~ 28985. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Works Building Maintenance (1) ............................ Fund Balance Capital Maintenance & Equipment Replacement Program- City Unappropriated (2) ............................ 1) Other Equipment (001-052-4330-9015) $ 16,931 2) CMERP City (001-3332) (16,931) $16,741,087 2,949,952 $ 1,905,838 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia February 16, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: Subject: Bids to purchase one (1) New Air Compressor BID NUMBER 88-1-34 I concur with the recommendation of the Bid Committee relative to the above subject and recommend it to you for appropriate action. Respectfully Submitted, City Manager cc: City Attorney Director of Finance Roanoke, Virginia February 16, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: Subject: Bids to Purchase One(l) New Air Compressor Bid Number 88-1-34 I. BACKGROUND November 9, 1987, City Council designated funds in the Capital Maintenance and Equipment Replacement Program to purchase one (I) new Air Compressor for Building Maint- enance Department. Bid Requests were sent specifically to seven (7) vendors that are currently listed on the City Bid List. A public advertisement was also published in the Roanoke Times and World News on January 17, 1988. Bids were received after due and proper advertisement, and were publicly opened and read at 2:00 PM on February 1, 1988, in the Office of the Manager of General Services. II. CURRENT SITUATION Three (3) bid responses were received. is attached. Bid Tabulation Ail bids received were evaluated in a consistant manner by representatives of Building Maintenance and General Services Departments. C. The lowest bid, submitted by Star Equipment Corporation, meets all required specifications. PAGE 2 III. ISSUES Need Compliance with Specifications Fund Availibility IV. ALTERNATIVES ~ouncil accepts the lowest bid for one (1) New Air Compressor, as submitted by Star Equipment Corporation, for the total cost of $16,931.00 Need - requested equipment is necessary to provide a continued support to Building Maintenance functions. Compliance with Specifications - the equipment recom- mended in this alternative meets all required specifi- cations. Fund Availibility - Funds are designated in the Capital Maintenance and Equipment Replacement Program to provide for this purchase. Reject Ail Bids Need - Some duties of Building Maintenance requiring compressed air could not be accomplished in a timely fashion. 2o Compliance with Specifications - would not be a factor in this alternative. Fund Availibility - designated funds would not be expended. V. RECOMMENDATION mo Council concur with Alternative "A" - accept the lowest ~id for one (1) New Air Compressor, from Star Equipment Corporation for the total amount of $16,931.00 and reject all other bids. PAGE 3 Appropriate $16,931.00 from Capital Maintenance and Equipment Replacement Program to Building Maintenance Department account #001-052-4330-9015 to provide for above purchase. Respectfully Submitted, Chairman, ~/7~ P ~ William F. Clark Nelson M. Ja~son D. Darwin Roupe cc: City Attorney Director of Finance Z Office o~ t~e 0~/ Oe~ February 18, 1988 File #472 -183 Johnson International Trucks Roanoke Welding P. O. Box 12087 2016 Russell Avenue, S. W. Roanoke, Virginia 24022 Roanoke, Virginia 24015 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28988, accepting the bid of Johnson International Trucks for one new dump truck cab and chassis, in the amount of $32,819.04, and the bid of Roanoke Welding for one ten ton dwrnp body, in the amount of $5,805.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra Enc o pc: Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services Mr. William Fo Clark, Director of Public Works Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manager, General Services and Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541 February 18, 1988 File #472-185 Dickerson CMC Truck-Peterbilt, Inc. Fulton-White Trucks P. O. Box 14087 P.O. Box 6337 Roanoke, Virginia 24038 Roanoke, Virginia 24017 ~agic City Motor Corporation P. O. Box 12807 Roanoke, Virginia 24028 Ladies and Gentlemen: Truck Body Corporation P. O. Box 10906 Lynchburo, Virginia 24506 I am enclosing copy of Ordinance ~o. 28988, accepting the bids of Johnson International Trucks for one new dump truck cab and chassis, in the amount of $32,819.04, and the bid of Roanoke Welding for one ten ton dump body, in the amount of $5,805.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meetinq held on Tuesday, February 16, 1988. On behalf of the Council, for submittino your bid on I would like to express appreciation the abovedescribed equipment. ~ ~ ~'Sincerely' ~~ Mary F. Parker, CMC City Clerk ~FP:ra ~nc. 456 Munlclpol Building 215 (~urch Av~,nue, S.W. [~oanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The ]6th day of February, ]988. No. 28988. AN ORDINANCE accepting bids for a new dump truck cab, and dump body, rejecting other bids; and providing for an emergency. chassis BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinafter set out and generally described, such items being more particularly described in the City's specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the purchase prices set out with each item: It~n Quantity and Successful Purchase N~nber Description Bidder Price 1 One new dump truck Johnson International $ 32,819.04 cab and chassis Trucks 2 One lO-ton dump Roanoke Welding $ 5,805.00 body 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase orders for the above-mentioned items, said purchase orders to be made and filled in accordance with the City's specifications, the respective bids made therefor and in accordance with this ordi- nance. 3. Any and all other bids made to the City for the afore- said items are hereby REJECTED; and the City Clerk is directed to so notify each such bidder and to express to each the City's appreciation for each bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. February 18, 1988 File #60-472-183 ~r. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of ©rdinance No. 28987, amending and reor- ~aining certain sections of the 1987-88 Internal Service Fund Appropriations, providing for the transfer of $38,624.00 from Internal Service Retained Earnings to Utility Line Services, Account No. 006-056-2625-9010, in connection with the purchase of one new dump truck cab/chassis, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. Sincerely, Mary F. Parker, C~C City Clerk ~FP:ra Enc. pc: Mr. W. Robert Herbert, City ~anager Mr. ~it B. Kiser, Oirector of Utilities and Operations Mr. Jesse H. Perdue, Jr., Manaqer, Utility Line Services ~r. William F. Clark, Director of Public Works Mr. D. Darwin Roupe, Manager, Ceneral gervices Room 456 Municipal Bul,~llng 2t5 (~urch Avenue. $.W. Roanoke. Vt,g~nla 2401 t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The ]6th day of February, 1988, No. 28987. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Internal Service Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Internal Service Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Utility Line Services Capital Outlay (1) .................................. Retained Earnings Retained Earnings - Unappropriated (2) .............. 1) Vehicular Equipment (006-056-2625-9010) $ 38,624 2) Retained Earnings - Unappropriated (006-3336) (38,624) $ 2,536,847 388,898 1,465,751 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia February 16~1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS TO PURCHASE DUMP TRUCK CAB/CHASSIS/ BODY. BID NUMBER 87-12-88 I concur with the recommendation of the bid committee relative to the above subject and recommend it to you for appropriate action. Respectfully Submitted, W. -~t Herbert City Manager WRH:DDR:ry c.c. City Attorney Director of Finance Roanoke, Virginia February 16~ 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Member of Council: I. BACKGROUND: SUBJECT: BIDS TO PURCHASE DUMP TRUCK CAB/CHASSIS/BODY BID NUMBER 87-12-88 December 28, 1987, Specification were developed for one (1) new Dump Truck with body for Utility Line Services. II. Bid Request were sent specifically to twenty (20) vendors currently on the City's bid list. A public advertisement was also published in the Roanoke Times and World News on January 3, 1988 Bids were received, on January 13, 1988, after due and proper advertisement. All bids received were publicly opened and read at 2:00 P.M. in the Office of Manager of General Services. CURRENT SITUATION A. Six (6) bid responses were received Bid Tabulations is attached. Ail bids received were evaluated in a consistent manner be representatives of the following departments: Utility Line Services General Services The lowest bid meeting sDecifications on item 91 - one (1) new Dump Truck Cab/Chassis, which includes delivery cost and performance bond, is submitted by Johnson International Trucks. The lowest bid for the Dump Body, item 92 sub- mitted by Roanoke Welding, meets all required specifications Honorable Mayor and City Council Page 2 III. ISSUES A. Need B. Compliance with specifications C Fund availability IV. ALTERNATIVES Council accepts the lowest bids meeting specifications as follows: One (1) New Dump Truck Cab/Chassis, including delivery cost and performance bond, from Johnson International Trucks for the total cost of $32,819.04. One (1) 10 ton Dump Body to be mounted on above Cab/Chassis, from Roanoke Welding for the total cost of $5,805.00. Need - Requested equipment is necessary to continue a timely performance of duties by Utility Line Services. Compliance with specifications Bids recommended in this alternative meets all required specifications. Fund availability - Funds are available in Internal Services Retained Earnings to provide for this purchase. B. Reject all bids: Need - the need for appropriate equipment for Utility Line Services would not be met. Compliance with specifications - would not be a factor in this alternative. Fund availability - available funds would not be expended. Honorable Mayor and City Council Page 3 RECO~H~ENDATION Council concur with alternative "A" - accept the lowest responsible bids as follows: One (1) New Dump Truck Cab/Chassis including delivery Cost and Performance bond, from Johnson International Trucks for the total cost of $32,819.04. One (1) new 10 ton dump body to be mounted on above Cab/Chassis, from Roanoke Welding, for the total cost of 5,805.00. B. Reject all other bids. ADDropriate $38,624.04 from Internal Service retained Earnings to Utility Line Services Account 006-056-2625-9010. Chairman Respectfully Submitted K.B. Kiser KBK/DDR/ry J.H. Perdue D.D. Roupe c.c. City Attorney Director of Finance Z 0 February 18, 1988 File #472-193 Baker Brothers, Inc. 1402 ~illiamson Road, N. Roanoke, Virginia 24012 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28990, accepting your bid for one new rubber tired loader, in the amount of $61,262.00, which Ordinance ~,as adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. Sincerely, Mary F. Parker, CUC City Clerk ,~FP:ra Enc o pc: Mr. W. Robert Herbert, City Manager Mr. Joel U. Schlanger, Director of Finance Ur. Kit B. Kiser, Director of Utilities and Operations Ur. Jesse H. Perdue, Jr., Manager, Utility Line Services ~r. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manaoer, General Services and Room 456 Muntc:lpol Building 215 ~ Avenue, $.W. l:~:x~:~,, Vlrgr~la 2401 t (703) 981-25d, 1 Offke ~ rhe Ory f]en% February 18, 1988 File #472-1~3 Bemiss Equipment Company P. O. Box 712 Salem, Viroinia 24153 James River Equipment P. O. Box 539 Salem, Virginia 24153 Inc. of Roanoke A. E. Finley & Associates of P. O. Box 1093 Salem, Virginia 24153 Ladies and Gentlemen: Capital Equipment Company P. O. Box 9609 Richmond, Virginia 23228 Shelton-Witt Company P. O. Box 828 Salem, Virginia 24153 Va. , Inc. Carter ~4ahinery Company P. O. Box 1096 Salem, Virginia 24153 L. B. Smith, Inc. 819 Union Street Salem, Virginia 24153 I am enclosing copy of Ordinance No. 28990, accepting the bid of Baker Brothers, Inc., for one new rubber tired loader, in the amount of $61,262.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. On behalf of the Council, for submitting your bid on I would like to express appreciation the abovedescribed equipment. Sincerely, ~ Mary F. Parker, C~C City Clerk ~FP:ra Enc. 456 Munlci~l I~Jldlng 215 Churc~ A,~nue, S.W. I%oano~,e, VIr~nla 240t I (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of February, 1988. No. 28990. VIRGINIA, AN ORDINANCE accepting a bid for one new rubber tired loader, rejecting other bids; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid in writing of the following named bidder to furnish to the City the item hereinafter set out and generally described, such item being more particularly described in the City's specifications and any alternates and in said bidder's proposal, is hereby ACCEPTED, at the purchase price set out below: Quantity and Successful Purchase Description Bidder Price One new rubber Baker Brothers, Inc. $ 61,262.O0 tired loader 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order for the above-mentioned item, said purchase order to be made and filled in accordance with the City's specifications, the respective bid made therefor and in accordance with this ordi- 3. Any and all other bids made to the City for the afore- said item are hereby REJECTED; so notify each such bidder and appreciation for each bid. and the City Clerk is directed to to express to each the City's 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. February 18, 1988 File #60-472-185 Mr. Joel ~. Schlanger Director of Finance Roanoke, Virginia Dear Ur. Schlanger: [ am attaching copy of Ordinance No. 28989, amending and reor- daining certain sections of the 1987-88 Internal Service Fund Appropriations, providing for the transfer of $61,262.00 from Internal Services Retained Earnings to Utility Line Services, Account No. 006-056-2625-9015, in connection with the purchase of one new rubber tired loader, which Ordinance ~as adopted by the Council of the City of Roanoke at a reqular meeting held on Tuesday, February 16~, 1988. ~' ~ "~'Sincerely' ~~ Mary F. Parker, C~4C City Clerk MFP:ra pc: Mr. W. Robert Herbert, City ~anager Mr. Kit B. Kiser, Director of Utilities and Operations ~r. Jesse H. Perdue, Jr., Manager, Utility Line Services ~r. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, ~anager, General Services and Room456 ~i,.lpalBulldlng 215(~urchAv~ue, S.W. Roonoi~,Vlrg~nla24011 (703)981-254.1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of February, 1988. No. 28989. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Internal Service Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Internal Service Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Utility Line Services Capital Outlay (1) .................................. Retained Earnings Retained Earnings - Unappropriated (2) .............. 1) Other Equipment 2) Retained Earnings - Unappropriated (006-056-2625-9015) $ 61,262 (006-3336) (61,262) $ 2,559,485 411,536 $ 1,443,113 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk CiTY CLEF:': ur Roanoke, Virginia February L6, 1988 Honorable Mayor and City Council Roanoke, Virqinia Dear Members of City Council: SUBJECT: BIDS TO PURCHASE ONE (1) NEW RUBBER TIRED LOADER, BID NUMBER 87-12-86 I concur with the recommendation of the bid committee relative to the above subject and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/DDR/ms cc: City Attorney Director of Finance Roanoke, Virginia February 16~ 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BIDS TO PURCHASE ONE (1) NEW RUBBER TIRED LOADER, BID NUMBER 87-12-86 I. BACKGROUND December 21, 1987, specifications were developed for one (1) new rubber tired loader for Utility Line Services. Bid Request were specifically sent to twenty-two (22) vendors currently listed on the City's bid list. A public advertisement was also published in the Roanoke Times and World News on December 27, 1987. Bids were received after due and proper adver- tisement, until 2:00 p.m., on January 8, 1988, at which time all bids so received were publicly opened and read in the Office of Manager of General Services. II. CURRENT SITUATION III. ae Eight (8) bid responses were received. A tab- ulation of those bids is attached. Ail bids received were evaluated in a consistent manner by representatives of the following depart- ments: Utility Line Services General Services Ce The lowest bid, including alternate items and per- formance bond, as submitted by Baker Brothers, Inc., meets all required specifications. ISSUES A. Need B. Compliance with Specificationn C. Fund Availability Honorable Mayor and City Council Page 2 IV. ALTERNATIVES Council accept the lowest bid, for one (1) new rubber tired loader, as submitted by Baker Brothers, Inc., for the total cost, including performance bond, spare bucket, wheel and tires, of $61,262.00. Need - requested equipment is needed for the continuous support of Utility Line Services operation. Compliance with Specifications - the unit bid by Baker Brothers, Inc., meets all city requirements. Fund Availability - funds are available in Internal Services Retained Earnings for the purchase of construction equipment for Utility Line Services. B. Reject all bids. Need - required duties of Utility Line Services would not be accomplished in the most timely fashion. Compliance with Specifications - would not be a factor in this alternative. Fund Availability - available funds would not be expended. RECO~NDATION: Council concur with Alternative "A" - accept the lowest bid, for one (1) new rubber tired loader, as submitted by Baker Brothers, Inc., for the total cost, including performance bond, spare bucket, wheels and tires, of $61,262.00 and reject all other bids. Appropriate $61,262.00 - from Internal Services Retained Earnings to Utility Line Services account 006-056-2625-9015 to provide for this purchase. Honorable Mayor and City Council Page 3 KBK/DDR/ms cc: City Attorney Director of Finance Respectfully submitted, D. Darwin Roupe 0 o o o o o o o o o o o o o o 0 0 o o 0 0 0 o o o o o o o o o o o o 0 0 o o o 0 t~ 0 ~0 February 18. 1988 File #20-183 Metro Paint Supply P. ©. Box 20223 Roanoke, Virginia 24018 Ladies and Gentlemen: I am enclosing copy of ©rdinance No. 28991, accepting the bid of Baltimore Paint & Chemical Company, to supply 6,130 gallons of traffic paint, in the total amount of $27,469.10, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday. February 16, 1988. ©n behalf of the Council, I would like to express appreciation for submitting your bid on the traffic paint. Sincerely, ~ary F. Parker, City Clerk MFP:ra Enc. Roo~ 456 Municil~al Building 215 (~urch Avenue, $.W. Roanc~e. Virginia 24011 (703) 981-2541 February 18, 1988 File #20-183 Baltimore Paint & Chemical Company 2325 Hollins Ferry Road Baltimore, Maryland 21230 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28991, acceptinq your bid to suDply 6,130 gallons of traffic paint, in the total amount of $27,469.~0, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. ~'~x ~)f ~,Sincerely' Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. ~. Robert Herbert, City Manager Mr. !~.'ilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. William L. Stuart, Superintendent, Street Maintenance Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. D. Darwin Roupe, Manager, General Services and Room 456 Munlcil~al Building 215 G~urch Avenue. $.W. Roanoke. Virginia 24011 (703) 981-254t by made to the City for furnishing and delivering such equipment; rejecting the other bid made to the City; and providing for an emergency. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe ]6th day of February, ]988. No. 2899]. AN ORDINANCE providing for the purchase of the City, upon certain terms and conditions, and traffic paint for use by accepting a bid BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Baltimore Paint & Chemical Co., Division of Sherwin-Williams Co., made to the City offering to furnish and deliver to the City, f.o.b., Roanoke, Virginia, 6,130 gallons of traffic paint, for the sum of $27,469.10, is hereby ACCEPTED. 2. The City's Manager of General Services is authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this ordinance. 3. The other bid made to the City for the supply of such equip- ment is hereby REJECTED, and the City Clerk is directed to notify such bidder and to express to it the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia February 16, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS TO PURCHASE TRAFFIC PAINT, BID NUMBER, 88-1-52 I concur with the recommendation of the bid committee relative to the above subject and recommend it to you for appropriate action. WRH/DDR/ms Respectfully submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance Roanoke, Virginia February 16, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS TO PURCHASE TRAFFIC PAINT BID NUMBER 88-1-52 I. BACKGROUND A. Traffic Paint is necessary to properly mark city streets. Be Bid Request were specifically sent to nineteen (19) vendors currently listed on the City's bid list. A public adver- tisement was also published in the Roanoke Times and World News on January 24, 1988. Bids were received, publicly opened and read, after due and proper advertisement, in the Office of the Manager of General Services, at 2:00 p.m., on Wednesday, February 3 1988. ' II. CURRENT SITUATION Two (2) bid responses were received. Bid tabulation is attached. Ail bids received were evaluated in a consistent manner by representatives of Street Maintenance and General Services departments. III. ISSUES A. Need B. Compliance with Specifications C. Fund Availability IV. ALTERNATIVES Council accept the lowest responsible bid to supply 6,130 gallons of traffic paint, as submitted by Baltimore Paint & Chemical Co., Div. Sherwin-Williams Co., for the total amount of $27,469.10. Need - traffic paint is necessary to continue the City's annual street marking program. Honorable Mayor and City Council Page 2 IV. ALTERNATIVES - continued Compliance with Specifications - the low bid submitted by Baltimore Paint & Chemical Co., Div. of Sherwin- Williams Co., meets all required specifications. Fund Availability - funds are available in Street Maintenance, FY 87-88 budget account 001-052-4110-3005 to provide for this purchase. B. Reject all bids. Need - the City's annual street marking program could not be continued. Compliance with Specification~ - would not be a factor in this alternative. Fund Availability - budgeted funds would not be expended. RECOmmENDATION Council concur with Alternative "A" - accept the lowest responsible bid as submitted by Baltimore Paint & Chemical Co., Div. Sherwin-Williams Co., for 6,130 gallons of traffic paint, for the total paint, for the total cost of $27,469.10. B. Reject other bid. Respectfully submitted, William F. Clark WFC/DDR/ms cc: City Attorney Director of Finance D. Darw~i--n Roupe · 0 0 L) Office c~ ?ne O~y C3ed~ February 18, 198~ File #140 ,gr. Wilburn C. Diblin~, City Attorney Roanoke, Virginia Jr. Dear ~fr. Dibling: Your reoort ~ith reqard to collection of deOts owed the City of Roanoke, ~as before the Council of the City of ,~oanoke at a regu- !ar meeting held on Tuesday, February 16, 1988. Gn motion, duly seconded and una~imously adopted, the reoort was received and filed. Sincerely, ¥larv ~. Parker, C~C City Clerk ,~,~FP:ra ac: Mr. ~. Robert Herbert, City ~anaaer ~r. Joel ~. Schlanger, Director of Finance ~r. Gordon E. Peters, City Treasurer ~456 ,;~nici~l~ildlng 215C~u~hA~,S.W.~,Vlrgln~24011 (703)981-2541 OFFICE OF THE CITY ATTORNEY February 16, 1988 The Honorable Mayor of City Council Roanoke, Virginia and Members Re: Collection of debts owed the City of Roanoke Dear Mrs. Bowles and Gentlemen: As I have previously reported to you, the Office of the City Attorney has made the collection of debts owed the City a high priority. In this regard, my Office is working to provide full legal support to the excellent staffs of the Office of Billings and Collections, Treasurer's Office and other City offices involved in debt collection. Every effort is being made through the effective use of available legal options to more agressively minimize the City's loss of money from delinquent accounts. These initiatives in a relatively short period of time have increased the City's recoveries, and by continuing the vigorous debt collection process, the City will see its delinquent accounts diminished substantially in the near future. Collection strategies used or to be used to collect the debts owed the City include demand letters, debtor interrogatories,1 garnishments of wages and bank accounts, lawsuits in General District and Circuit Courts, attorney appearances at Section 341 creditors' meetings in the United States Bankrupty Court,2 levies on personal property, and delinquent tax sales. Recently, we collected a delinquent meals tax debt in excess of $3,000.00. To avoid appearing in court for debtor interrogatories on Janu- ary 22, 1988, several debtors paid their delinquent accounts in full. Two estates of debtors recently paid in excess of $500.00 for previously uncollectible delinquent personal property taxes of the deceased. We were also successful in collecting delinquent meals tax in the amount of $910.56 from a local restaurant presently in Chapter 11 bankruptcy and $1,163.07 for an outstanding demolition debt. Lastly, we are assisting the Treasurer's Office and the Office of Billings and Collections in preparation of a delinquent real estate tax list to be published in the local newspaper in the very near future. Honorable Mayor and Members of City Council February 16, 1988 Page 2 The vigorous debt collection efforts now being pursued by this Office were made possible by Council's approval of one addi- tional professional staff position. Katherine Howe Jones, who was appointed Assistant City Attorney on October 12, 1987, has been assigned the responsibility of leading this Office's debt collection efforts. I believe that Ms. Jones will prove herself an effective advocate on behalf of the City and that her appoint- ment will pay dividends. It has been my experience that the vast majority of our citi- zens conscientiously pay their taxes and other debts. There are, however, a few people, including some who have the ability to pay, who have ignored their obligations to the City. To the extent that some have acted irresponsibly, others have had to pay more than their fair share. In this regard, Council's provi- sion of additional resources for debt collection should benefit all our citizens. I will continue to keep you advised of any developments in this matter. Please contact me if you have any comments or questions. With kindest personal regards, I am Sincerely yours, WCDj/KHJ:sm CC' W. Robert Herbert Joel M. Schlanger Gordon E. Peters 1 Summons of debtor to court to answer questions asked by creditor to determine the assets of debtor fr(~n which judgment may be satisfied. 2 Meeting in U.S. Bankruptcy Court that debtor n~st attend and answer any questions asked in order to explain his financial affairs and otherwise cooperate with the court and his creditors. February 18, 1988 File #27 H. J. Schneider Construction, Inc. F. L. Showalter, Inc. 2080 Ehrman Road P.O. Box 11525 Evans City, Pennsylvania 16033 Lynchburg, Virginia Laramore Construction Company P. O. Box 1656 Oanville, Virginia 24543 24506 Prillaman & Pace, Inc. 830 Brookdale Road Martinsville, Virginia 24112 Compton Construction Company, Inc. Ramey, Inc. P. ©. Box i010 P.O. Dox 11840 Princeton, West Virginia 2~740 Winston-Salem, North Carolina 27116-1184 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28994, accepting the bid of Aaron J. Conner General Contractor, Inc., for construction of Williamson Road Storm Drain, Phase 2, Contract II-B, and Williamson Road West Sanitary Sewer (Middle Segment), in the total amount of $1,484,493.84, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. On behalf of the Council, for submitting your bid on I would like to express appreciation the abovedescribed project. Sincerely, ~ Nary F. Parker, C~C City Clerk MFP:ra Enc. Room 456 Municipal Building 2t5 (D~urch Avenue, S.W. I~anoke. Vlrc~nla 2401 t (703) 981-2541 February 18, 1988 File #27 Aaron J. Conner General Contractor~ P. Q. Box 6068 Roanoke, Virginia 24017 Inco Ladies and Gentlemen: I am enclosing copy of Crdinance No. 28994, accepting your bid for construction of Williamson Road Storm Drain, Phase 2, Contract II-D and Williamson Road West Sanitary Sewer (Middle Segment), in the total amount of $1,484,493.84, which Ordinance was adopted by the Council of the City of Roanoke at a regular meetinq held on Tuesday, February 16, 1988. Mary F. Parker, C~C City Clerk ~FP:ra Enc. pc: Mr. W. Robert HerDert, City Manager ~r. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance ~r. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Ms. Dolores C. Daniels, Citizens' Request for Service Room456 MunicipalBulldlng 2150~urchA'~,~ue,$.W. Roclnc~e,~lrg~nia24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe ]6th day of February, ]988. No. 28994. AN ORDINANCE accepting the bid of Aaron J. Conner, General Contractor, Inc., for construction of Williamson Road Storm Drain, Phase 2, Segment), therefor; Contract II-B and Williamson Road West Sanitary Sewer (Middle upon certain terms and conditions, and awarding a contract authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids ~ade City for the work; and providing for an emergency. to the BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Aaron J. Conner, General Contractor, Inc., made to the City in the total amount of $1,484,493.84 for construction of Williamson Road Storm Drain, Phase 2, Contract II-B and Williamson Road West Sanitary Sewer (Middle Segment), such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost Of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 16th day of February, ]988. No. 28993. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Capital and Sewage Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Capital and Sewage Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Capital Fund Appropriations Sanitation Williamson Road Storm Drain Ph 2, Cont. Capital Improvement Reserve Public Improvement Bonds - Series 1985 ZIB (1) .... (2) ......... $10,859,929 1,203,936 3,427,472 2,617,216 Sewage Fund Appropriations Capital Outlay Williamson Road Storm Drain Ph 2, Cont. IIB (3) .... Retained Earnings Retained Earnings - Unrestricted (4) ............... 1) Appr. from Bonds (008-052-9558-9001) $ 1,203,936 2) Storm Drains (008-052-9577-9176) (1,203,936) 3) Appr. from General Revenue (003-056-8431-9003) 429,007 4) Retained Earnings- Unrestricted (003-3336) ( 429,007) $ 3,979,481 429,007 $12,255,010 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk RECEi'~£~~ CiTY C!."~ ~,S ~ i-? //. Roanoke, Virginia February 16, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bid Committee Report Williamson Road Storm Drain Phase 2, Contract II-B and Williamson Road West Sanitary Sewer (Middle Segment) I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/ES/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Utilities & Operations Director of Public Works Citizens' Request for Service City Engineer Construction Cost Technician RECE: '~EF: ~8 F~ 10 ~P Honorable Mayor and Members of Council Roanoke, Virginia Roanoke, Virginia February 16, 1988 Dear Members of Council: Subject: Bid Committee Report Willlamson Road Storm Drain Phase 2, Contract II-B and Williamson Road West Sanitary Sewer (Middle Segment) I. Background: ae Project is part of the on-going design and construction of the overall storm drainage system of the Williamson Road Area and represents the middle segment of a total of three segments now proposed for Phase 2. The upper segment is now being designed and is being scheduled for construction. Segment begins at Forest Hill Avenue and runs generally along Forest Hill Avenue, Spring Hollow Avenue, and Hillcrest Avenue to Bowman Street at Williamson Road. Advantage will be taken of the primary storm drain excavation to update and replace numerous sections of old, deteriorated sanitary sewer pipe with new design pipe and thereby substan- tially reduce infiltration/inflow to the City system from the Williamson Road Area. This infiltration/inflow reduction is part of the program now being activated to reduce total infiltration/ inflow through the major interceptors to the Sewage Treatment Plant. By taking advantage of sharing the cost of the excavated trench for the main storm sewer and paralleling the sanitary sewer replacement in the same trench, a substantial savings in the cost of the new sanitary sewer can be realized compared to the same cost if the sewer replacement were bid as a separate project. City Council received and publicly opened seven (7) bids for the referenced project at 7:30 p.m., Monday, January 25, 1988, with Aaron J. Conner, General Contractor, Inc. sub- mitting a low base bid of $1~484,493.84. E. City Council referred all bids to a bid committee to review and report back to Council with its recommendations. Page 2 II. Issues in order of importance: A. Compliance of the bidders with the requirements of the Contract Documents. B. Amount of low base bid. C. Funds for construction. III. Alternatives are: IV. Authorize the award of a contract to Aaron J. Conner, General Contractor, Inc. in the amount of $1~484~493.84 and establish a ten percent (10%) contingency fund for the project in the amount of $148~449.38. 1. Compliance of the bidders with the requirements of the Contract Documents was met. 2. Amount of low base bid is 13.6% below the engineer's estimate and is acceptable. Funding is available in the 1985 Series Public Improvement Bonds, Storm Drain Category, Account Number 008-052-9577-9176 and the Sewer Fund Retained Earnings Account. B. Reject all bids and re-advertise at a later date. 1. Compliance of the bidders with the requirements of the Contract Documents would not be an issue. 2. Amount of low base bid would probably be higher if re- bid at a later date. 3. Funding for construction would not be expended at this time. Recommendation is that City Council authorize the implementation of Alternative "A" as follows: Authorize the award of a unit price contract to Aaron J. Conner, General Contractor, Inc. in the amount of $1~484~493.84 in a form acceptable to the City Attorney. B. Authorize the establishment of a ten percent (10%) con- tingency fund for the project in the amount of $148~449.38. Page 3 De Appropriate the sum of $429~006.88 from the Sewer Fund, Previous Years' Retained Earnings to a new project account to be designated by the Director of Finance. Authorize the Director of Finance to transfer the sum of $1~203~936.35 from the 1985 Series Public Improvement Bonds, Storm Drain Category, Account No. 008-052-9577-9176 to a new project account to be designated by the Director of Finance. The combined appropriated funds and transfer funds shall be $1,632~943.22 including $1~484~493.84 contract amount and $148~449.38 contingency. E. Reject all other bids received. Respectfully submitted, ~ Chairman William F. Clark ~c/~s/mm Attachment: Tabulation of Bids cc: City Attorney Director of Finance Citizens' Request for Service City Engineer Construction Cost Technician Kit B. Kiser TABULATION OF BIDS WILLIAMSON ROAD STORM DRAIN PHASE 2, CONTRACT II-B Middle Segment and Williamson Road West Sanitary Sewer Bids publicly opened and read aloud on Monday, January 25, 1988 at 7:30 p.m. BID BOND BIDDER BASE BID RECEIVED Aaron J. Conner, General Contractor, Inc. $1,484,493.84 YES Ramey, Inc. $1,735,087.15 YES F. L. Showalter, Inc. $1,795,162.00 YES H. J. Schneider Construction, Inc. $1,986,882.00 YES Prillaman & Pace, Inc. $2,177,377.40 YES Laramore Construction Co., Inc. $2,192,269.70 YES Compton Construction Company, Inc. $2,421,538.00 YES Engineer's Estimate: $1,718,000.00 Robert A. Garlar~, C a' a William F. Clark Kit B. Kiser Mattern & Craig 701 First Street, S.W. Roanoke, Virginia 24016 Office of City Engineer Room 350, Municipal Building Roanoke, Virginia 24011 Januar~ 27, 1988 File #27 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Committee Mr. Kit B. Kiser ) Gentlemen: The following bids for the Wittiamson Road Storm Drain, Phase 2, Contract IIB, Middle Segment, and Williamson Road West Sanitary Sewer Project, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, January 25, 1988: BIDDER BASE BID TOTAL Aaron J. Conner General Contractor, Inc. Ramey, Inc. F. Lo Showatter, Inc. H. J. Schneider Construction, [nc. Prillaman & Pace, Inc. baramore Construction Company, [nc. Compton Construction Company, [nc. $1,484,493.84 1,735,087.15 1,795,162.00 1,986,882.00 2,177,377.40 2,192,269.70 2,421,538.00 On motion, duty seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP: ra pc: Aaron J. Conner General Contractor, Inc., P. 0. Box 6068, Roanoke, Virginia 24017 Ramey, Inc., P. 0. Box II840, Winston-Salem, North Carolina 27116-1184 Room 4..'.'.'.'.'.'.'.'~ Municipal Building 215 C~urch Avenue, S.W. Roonc~e, Virginia 24011 (703) 981-2541 Mr. Robert A. Garland, Chairman Mr. William F. Clark Mr. Kit B. Kiser Page 2 January 27, 1988 pc: F. L. Showalter, Inc., Po 0. Box 11525, Lynchburg, Virginia 24506 H. J. Schneider Construction, Inc., 2080 Ehrman Road, Evans City, Pennsylvania 16033 Prillaman & Pace, ~nc., 830 Brookdale Road, Martinsville, Virginia 24112 Laramore Construction Company, Inc., P. O. Box 1656, Danville, Virginia 24543 Compton Construction Company, Inc., P. 0. Box 1010, Princeton, West Virginia 24740 Mr. Wilburn C. Dibling, Jr., City Attorney C~ce of lhe City February 18, 1988 File #51 Mr. Don R. Davis, President Dormark Construction, Inc. 2359 Kipling Street, S. W. Roanoke, Virginia 24018 Dear Mr. Davis: [ am enclosing copy of Ordinance No. 28976, rezoning a tract of land containing .22 acre, more or less, located at 1019 Hanover Avenue, N. W., described as the eastern one-half of Lots 11 and 12, Block 12, Map of Melrose Land Company, Official Tax No. 2120111, from RM-1, Residential Multi-Family Low Density District, to RM-2, Residential Multi-Family Medium Density District, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, February 8, 1988, also adopted by the Council on second reading on Tuesday, February 16, 1988, and will take effect ten days following the date of its second reading. Sincerely, ~1~, Mary F. Parker, CMC City Clerk MFP: ra pc: Mr. Arthur A. Serrell, Jr., 2001 Mercer Avenue, N. W., Roanoke, Virginia 24017 Ms. Thelma D. Perry, 1018 Staunton Avenue, N. W., Roanoke, Virginia 240~7 Mr. & Mrs. Shadrack Brown, Jr., 3471 Kershaw Road, N. W., Roanoke, Virginia 24017 Mr. & Mrs. Wade F. Hodges, 1141 ~inona Avenue, S. W., Roanoke, Virginia 24015 United Companies Mortgage of Virginia, 3035-A Peters Creek Road, N. W., Roanoke, Virginia 24017 Room456 MunlclpalBuilding 215 Church Avenue, S.W. Roanoke,',,,'lrglnla24011 (703)98t-254t Mr. Don R. Davis Page 2 February 18, 1988 pc: Mr. John Rogers, 2206 Patterson Avenue, S. W., Roanoke, Virginia 24016 Ms. Pearl R. Deberry, 1016 Hanover Avenue, N. W., Roanoke, Virginia 24017 Mr. Wayne G. Strickland, Acting Executive Director, Fifth Planning District Corr~ission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Wilburn Co Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Cor, mission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hack'worth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Co~issioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Cor~nission Ms. Toby S. Brown, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, The 16th day of February, 1988. No. 28976. VIRGINIA, AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 212, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to cer- tain conditions proffered by the applicant. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned Residential Multi-Family, Low Density District, Multi-Family, proffered by WHEREAS, notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council at its meeting on February 8, 1988, after due and timely notice thereof as required by ~36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest aud citi- zens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid applica- tion, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented from RM-1, to RM-2, Residential Medium Density District, subject to certain conditions the applicant; and the City Planning Commission, which after giving proper at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that $§36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 212 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as a tract of land lying at 1019 Hanover Avenue, N.W., being the eastern one-half of Lot 11, and Lot 12, Block 12, Map of Melrose Land Co., designated on Sheet No. 212 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax 2120111 be, and is hereby rezoned from RM-1, Residential Multi-Family, Low Density District, to RM-2, Residential Multi-Family, Medium Density District, subject to those conditions proffered by and set forth in the Petitioner's Amended Petition for Rezoning filed with the City Clerk on January 19, 1988, and that Sheet No. 212 of the Zone Map be changed in this respect. ATTEST: City Clerk. Roanoke City Planning Commission February 8, 1988 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Dormark Construction, Inc., that a tract of land containing .22 acre, more or less ' located at 1019 Hanover Avenue, N.W., described as the eastern one-half of Lots 11 and 12, Block 12, Map of Melrose Land Company, Official Tax No. 2120111, be rezoned from PM-l; Residential Multi-Family, Low Density District to PM-2; Resi- dential Multi-Family, Medium Density District subject to certain proffered conditions. I. Back~round ae Original purpose of the rezoning was to permit the rehabilita- tion of an existing structure to contain four apartment units. Be Petition to rezone was filed on December 16, 1987. Proffered conditions were as follows: The property will be developed in substantial compliance with the site plan prepared by Dormark Construction, Inc., dated June 1, 1987, subject to any changes required by the City during site plan review. If no building permit has been issued and no construction commenced within three years from the date of final zoning approval, the zoning shall revert to PM-1 without further action by City Council. The rezoning of the property shall be subject to the granting of a variance from the lot area ratio require- ments of the RM-2 residential multi-family district. The new zonin~ ordinance requires 2,500 square feet of lot area for each dwelling unit constructed in an PM-2 district. The existing lot area is 9,750 square feet. A variance from the Board of Zoning appeals would have had to have been obtained to accommodate the number of units originally re- quested. The submitted site plan did not comply with the informational requirements for a comprehensive development plan. Room 355 Municipal Buildin9 2 t5 Church Avenue, S,',M Roanoke, Virginia 24011 (703) 981-2344 WHEREFORE, the Petitioner requests that the above-described tract -be rezoned as requested in accordance with the provisions of the Zonlng Ordinance of the City of Roanoke. Respectfully submitted this 16th day of December, 1987. Respectfully submitted, Oormark Construction, Inc. 235:3 Kipl lng St., S. ~. Roanoke, Va. 24018 Don R.' Oavis, Pres. Of Counsel 3807 Brandon Ave., S. W. Roanoke, Va. 24018 989-3601 £X'ISTING .,eTRUCTUt~E.. HANOVER, AVE. ADJOINING PORPERTY OWNER LIST EXHIBIT C Official Tax Number 212-0103 212-0104 212-0105 212-0110 212-0112 212-0301 212-0304 212-0305 Owner's Name and Mailing Address Arthur A Serreti, Jr. 2001 ~ercer Ave.~ N. W. Roanoke Va. 24017 Thelma Oowe Perry 1018 Staunton Ave., N. W. Roanoke, Va. 24017 Shadrack, Jr., & Shirley G. Brown 3471 Kershaw Rd., N. W. Roanoke, Va. 24017 Wade F. & Joyce Vass Hodges 11ql Winona Ave., S. W. Roanoke Va. 2q015 United Companies Hortgage of Virginia, In( 3035-A Peters Creek Rd. Roanoke, Va. 24017 John Rogers 2206 Patterson Ave., S. W. Roanoke Va. 24016 John Rogers 2206 Patterson Ave., S. W. Roanoke, Va. 24016 Pearl R. Oeberry 1016 Hanover Ave., N. W. Roanoke Va. 24017 LOCATION ZIZOIo0 :lzo~o9 ~lZO~'tO ~ Z~Zo4,0Z ~ )z. ol p,~. s.4' . ~ ZI/oz I0 "~ 21ZOzo ~ -- -~ImI 2t~OZlZ ~ ~, z~zo~o$ ~ ZJZ OZ I~ ZIZ. OZo? Iii Iai RC~N UF-,E TIMES AD NUHD£N 1201737~ PUBLISHER'S FE~ - LIlY UF ROANONb C/O MARY F PAR~ER CITY CuLl<NS OFFICE ROANOKE VA 24011 CITY CLER~;S STATE OF VIRGINIA CITY OF kOANONE AFFIDAVIT OF PUBLICATION i9 (THE UNUER31&N~U) AN OFFICER TiMES-WORLD CORPORAtiON9 mHIC~ COR- PORATION IS PUBLISHER OF THE ROANOKE TIME~ & WORLD-~E~3~ A DAILY NEWSPAPER PUdLiSHED Ii~ ROANOKE~ 1N THE STATE OF VIRGINI~ ~ CERTIFY THAT T~E ANNEXED NOTIC: NAS PObLISmm~ IN SAi~ NEWSPAPERS UN TmE FOLLO.INa DATES Ot/2Z/dd CqORN1N~ 01/29/88 ~GRNti~G WI1-NESS~ THIS ~.ST DAY OF FEt~KUARY 1988 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1 Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, February 8, 1988, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., in the said city, on the question of rezoning from RM-1, Residential Multi-Family, Low Density District, to RM-2, Residential Multi-Family, Medium Density District, the following property: A tract of land lying at 1019 Hanover Avenue, N.W., being the eastern one-half of Lot 11, and Lot 12, Block 12, Map of Melrose Land Co., bearing Official Tax No. 2120111. This rezoning is to be subject to certain conditions prof- fered by the petitioner. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 20th day of January , 1988 . Mary F. Please publish in ful.1 twice, once on Friday, January 22, 1988, and once on Friday, January 29, 1988, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Parker, City Clerk Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Office of ~ne City Gerk January 21, 1988 File #5! Mr. Don R. Davis, President Dormark Construction, lac. 2359 Kipling Street, S. W. Roanoke, Virginia 24018 Dear Mr. Davis: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke grant the request of Dormark Construction, [nc., that a tract of land con- taiaing .22 acre, more or less, located at 1019 Hanover Avenue, N. W., described as the eastern one-half of Lots 11 and 12, Block 12, Map of Melrose Land Company, Official Tax No. 212011l, be rezoned from RM-1, Residential Multi-Family [,ow Density District, to RM-2, Residential Multi-Family Medium D~znsity District, sub- ject to certain proffered conditions. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, February 8, 1988, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am aIso enclosing copy of a notice of the public hearing and an Ordinance providing for' the rezoaing, which were prepared by the City Attorney's Office. Please revie~ the Ordinance and if you have any questions, you may contact William M. Hackworth, Assistant City Attorney, at 981-245~. Sincerely, Mary F. Parker', CMC City Ciera MFP:ra Room456 MunicipalBuilding 215 (~urch Avenue, S,W, Roanc~e, Virglnla24011 (703) 981-2541 Mr. Don R. Davis Page 2 January 21, 1988 pc: Mr. Arthur A. Serrell, Jr., 2001 Mercer Avenue, N. W., Roanoke, Virginia 24017 Ms. Thelma Do Perry, 1018 Staunton Avenue, N. W., Roanoke, Virginia 24017 Mr. & Mrs. Shadrack Bt'own, Jr., 3471 Kecshaw Road, N. W., Roanoke, Virginia 24017 Mr. & Mrs. Wade F. Hodges, I141 Winona Avenue, S. W., Roanoke, Virginia 240t5 United Companies Mortgage of Virginia, 3035-A Peters Creek Road, Roanoke, Virginia 24017 Mr. John Rogers, 2206 Patterson Avenue, S. W., Roanoke, Virginia 24016 Ms. Pearl R. Deberry, 1016 Hanover' Avenue, N. W., Roanoke, Virginia 24017 Mr. Wayne G. Strickland, Acting Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herber't, City Manager Mr Wilbucn C. Dibling, .1c., City At tor'nt~y Mr Von W. Moody, Iii, Director of Real Ystate Valuation Ms Susan S. Goode, Chairman, City Planning Commission Mr L. Elwood Norris, Chairman, Boacd of Zoning Appeals Mc William F. Clack, Director of Public Works Mc Kit B. Kiser, Director of Utilities and Operations Mr William M. Hackwocth, Assistant City At tocney Mc Charles M. Huffiae, City Engineer' Mr. Ronald H. Miller', Building Commi~sione? and Zoning Administrator Mr. John R. Marlles, Agent, City Planninu Commission Ms. Toby A. Brown, Secr, etary, City Planning Commission Ms. Doris Layne, Office of Real Estate Vu~iation Office <:ff ~ City C~e~ January 21, 1988 File #51 The Honorable Mayor and Members of Roanoae City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, this is to advise you that I have set a public hearing for Monday, February 8, 1988, at 7:30 p.m., on the following matter: (1) Request of Dorma~'k Construction, [nc., that a tract of land containing .22 acre, more or less, located at 1019 Hanover, Avenue, N. W., described as the eastern one-half of Lots 11 and 12. Block 12, ~ap of ~felrose Land Company, Officiat Tax No. 2120111, Oe rezoned from RM-I, Residential Multi-Family Low Density District, to RM-2, Residential Mu~ti-Family Medium Deosity District, sub- ject to certain proffered conditions. For your information, I am enclosing copy of the City Planning Corr~ission report on the abovedescf, ibed matter'. If you desire additional information p~'ior to the public hearing, please do not hesitate to ca!l me. Sincer'ely, ~,tat'y F. Pai'ker', CMC City Clerk MFP:ra Eric. pc: Mr'. W. Robert Herbert, City Manager. Mr. Earl B. Reynolds~ Jr., .Assistant City Manager Room456 MunlclpalBullding 215 Church A'.~,.nue. S.W. Roonoke. Vlrg~nla24011 (703)98'~-254'~ Roanoke Ci'~ Planning Commission February 8, 1988 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Dormark Construction, Inc., that a tract of land containing .22 acre, more or less ~ located at 1019 Hanover Avenue, N.W., described as the eastern one-half of Lots 11 and 12, Block 12, Map of Melrose Land Company, Official Tax No. 2120111, be rezoned from PM-l; Residential Multi-Family, Low Density District to PM-2; Resi- dential Multi-Family, Medium Density District subject to certain proffered conditions. I. Back~round Original purpose of the rezonin~ was to permit the rehabilita- tion of an existing structure to contain four apartment units. Petition to rezone was filed on December 16, 1987. Proffered conditions were as follows: The property will be developed in substantial compliance with the site plan prepared by Dormark Construction, Inc., dated June 1, 1987, subject to any changes required by the City during site plan review. If no building permit has been issued and no construction commenced within three years from the date of final zoning approval, the zoning shall revert to PM-1 without further action by City Council. The rezoning of the property shall be subject to the granting of a variance from the lot area ratio require- ments of the RM-2 residential multi-family district. The new zonin~ ordinance requires 2,500 square feet of lot area for each dwelling unit constructed in an RM-2 district. The existing lot area is 9,750 square feet. A variance from the Board of Zoning appeals would have had to have been obtained to accommodate the number of units originally re- quested. The submitted site plan did not comply with the informational requirements for a comprehensive development plan. Room 355 Muniapol Building 2~ 5 Churct~ Avenue S W Roanoke V~rginia 24011 (703) 981 Roanoke City Council February 8, 1988 Page 2 II. Current Situation Planning Commission Public Hearing held on January 6, 1988. One property owner, Mr. Rogers Johns, owner of an apartment complex located at the intersection of Hanover Avenue and Eleventh Street, spoke in opposition to the requested rezoning stating that he felt a four unit apartment building would be too large for the lot. Several Planning Co~m~ission members also expressed concern that four units were too many for the existing structure and that a four unit apartment building would not conform with the character of the surrounding neighborhood. Amended petition to rezone was filed on January 20, 1988. Proffered conditions are: The exterior appearance of the structure fronting on Hanover Avenue will not be altered. The property will be rehabilitated to contain only three living units meeting city site plan requirements. That if no building permit has been issued and no con- struction commenced within three years from the date of final zoning approval, the zoning shall revert to RM-1 without further action by City Council. III. Issues Land Use is presently residential. Property to the north, east and west is primarily a mixture of single-family and two-family residential dwellings. There are several non- conforming three-family residential dwellings in the vicinity. Land use on the south side of Hanover Avenue is a mixture of single-family, two-family and multi-family residential development. Zoning is presently RM-1, Residential Multi-family District, Low Density Residential. Zoning to the north, east and west is also RM-1. Zoning on the south side of Hanover Avenue is RM-1 and RM-2, Residential Multi-family District, Medium Density Residential. Traffic is not a significant issue. Neighborhood north of Hanover Avenue is primarily a mixture of single-family and two-family dwellings. Area south of Hanover Avenue includes a mixture of single-family, two-family and multi-family dwellings. Roanoke City Council February 8, 1988 Page 3 E. Comprehensive Plan recommends: Encouragin~ a variety of housing choices in existing neighborhoods. 2. Encouraging quality construction and design in housing. Providing appropriate infill development that is sensi- tive to the existing neighborhood environment. IV. Alternatives A. City Council approve the rezoning request. Land Use becomes medium density, multi-family. A three- family residential structure would be more in keeping with the development pattern in the neighborhood north of Hanover Avenue. 2. Zonin~ becomes RM-2 subject to proffered conditions. Traffic would not be an issue. The required five (5) off-street parking spaces could be accommodated on-site. 4. Neighborhood character would not be adversely affected. 5. Comprehensive plan would be followed. B. City Council deny the rezoning request. Land Use is unchanged. The existing vacant residential structure remains available for single-family or two- family development. Zonin~ remains RM-i which is consistent with surrounding zoning north of Hanover Avenue. Adequate RM-2 zoning is available on the south side of Orange Avenue. 3. Traffic would not be an issue. 4. Neighborhood would not be affected. Comprehensive plan would be followed. Neighborhood character would be preserved. Roanoke City Council February 8, 1988 Page 4 V. Recommendation By a vote of 5-1 (Merrs. Bradshaw, Jones, Sowers, Waldvogel and Mrs. Goode voting for approval and Mr. Price voting against the motion, Mr. Buford absent), the Planning Commission approved the requested rezoning. In discussing the motion, the Commission felt that a three-family residential structure would better conform with' the residential character of the neighborhood north of Hanover Avenue and would result in higher quality units. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission SSG/JRM/tsb Attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner/Zoning Administrator Petitioner Office of the City Cle,,k January 19, 1988 File #51 Mrs. Susan S. Goode Chairman City Planning Congnission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, ! am enclosing copy of an amended petition from Dormark Construction, Ineo, requesting that a tract of land containing .22 acre, more or less, located at 1019 Hanover Avenue, N. W., described as the eastern one-half of Lots 11 and 12, Block 12, Map of Melrose Land Company, Official Tax No. 2120111, be rezoned from RM-1, Residential Multi-Family, to RM-2, Residential Multi-Family, subject to certain proffered con- ditions. Sincere ly, ~ - Mary F. Parker, CMC City Clerk MFP:ra Enco pc: Mr. Don R. Davis, President, Dormark Construction, Inc., Kipling Street, S. W., ~oanoke, Virginia 24018 Mr. John R. Marlles, Agent, City Planning Commission Ms. Toby A. Brown, Sec?etary, City Ptanniag Corrrnission Mr. Ronatd H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney 2359 Room 456 Municl~x~l B~lldin9 215 C~urch Avenue, S.W. Roanol~e, Virginia 24~11 (703) 981-254'i December 16, 1987 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. goode: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Dormark Construction, Inc., requesting that a tract of land containing .22 acre, more or less, located at 10i9 Hanover Avenue, N. W., described as the eastern one-half of Lots 11 and 12, Block 12, Map of Melrose Land Company, Official Tax No. 2120111, be rezoned from RM-1, Residential Multi-Family, to RM-2, Residential Multi-Family, subject to certain proffered con- ditions. Sincerely, /~ Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. Don R. Davis, President, Dormark Construction, Inc., Kipling Street, S. W., Roanoke, Virginia 24018 Mr. John R. Marlles, Agent, City Planning Commission Ms. Toby A. Brown, Secretary, City Planning Corr~nission Mr. Ronatd H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney 2359 Room456 Municllx~lButldlng 215C~ur~Ave~ue, S.W. Roonoke, Vlrglnla24011 (703)981-25~1 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Request from Dormark Construction, Inc. that a tract, ) of land containing .22 acre, more or less, located ) at 1019 Hanover Avenue, N.W., described as the eastern )AFFIDAVIT one-half of Lots i1 and 12, Block 12, Map of Melrose ) Land Company, Official Tax No. 2120111, be rezoned from ) RM-1, Residential Multi-Family, to RM-2, Residential ) Multi-Family, subject to certain proferred conditions. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Toby S. Brown, first being duly sworn, states that she is secretary to the Secretary of the City of Roanoke Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 29th day of December, 1987, notices of a public hearing to be held on the 6th day of January, 1988, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: PARCEL 212-0103 212-0104 212-0105 212-0110 212-0112 212-0301 212-0304 212-0305 OWNER, AGENT OR OCCUPANT Arthur A. Serrell, Jr. Thelma Dowe Perry Shadrack, Jr. & Shirley G. Brown Wade F. & Joyce Vass Hodges United Companies Mortgage of Virginia John Rogers Pearl R. Deberry ADDRESS 2001 Mercer Ave., N.W. Roanoke, Virginia 24017 1018 Staunton Ave., N.W. Roanoke, Virginia 24017 3471Kershaw Rd., N.W. Roanoke, VA 24017 1141Winona Ave., S.W. Roanoke, VA 24015 3035-A Peters Creek Road Roanoke, VA 24017 2206 Patterson Ave., S.W. Roanoke, VA 24016 1016 Hanover Ave., N.W. Roanoke, VA 24017 --Toby S~rown SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 29th day of December, 1987. Commission Expires: ar~ Publi~ Office of ~,e Qly C]en~ February 18, 1988 File #229-67-80 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from the Virginia Museum of Transportation, Inc., requesting $75,000.00 from the City for the next three years, which co,~kunication was before the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. On motion, duZy seconded and adopted, the corr~unication was referred to 1988-89 budget study and to the City Manager for study, report and recommendation reZative to a contribution of funds to the Museum prior to consideration of the request in budget study. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra po: Mr. Eugene M. Elliott, Jr., President, Virginia Museum of Transportation, Inc., 303 Norfolk Avenue, S. W., Roanoke, Virginia 24016 Mr. Joel M. Schlanger, Director of Finance Mr. Barry L. Key, Manager, Office of Management and Budget Room456 MunlcipalBuildlng 2150~'c:hA'v~ue,$.W. Roonol~,Vlrg~nla24011 (703)981-2541 · /lrglnia · Museum · Of·Transportation · Inc.· ROANOKE February 9, 1988 Mr. James O. Trout Roanoke City Councilman Municipal Building Roanoke, Virginia Re: Virginia Museum of Transportation, Inc. Dear Jim: I am writing you as the Council's designated Board Member of the Museum. On behalf of the Museum I am requesting an annual appropriation of $75,000.00 for the next three years from the City of Roanoke. As you know from your capacity as Chairman of the Economic Development Commission, the Virginia Museum of Transportation is known as one of the top five transportation museums in the United States. As such it is the principal tourist attraction located in the City of Roanoke which can and does attract tourists from all over the United States and abroad. We are now gaining recognition for our educational programing. I am sure you are aware that every third grader in the Roanoke City School System participates in educational programing at the Museum as a part of his or her curriculum. Recently David Weitzman, a nationally known educator in the field of engineering and technical education, recognized us as doing the best job of any of the transportation museums in the country in terms of educating the visitors and students who go through our Museum. As you recall from your involvement, the Museum was originally established by the City of Roanoke to preserve its heritage and deep roots in the transportation industry. As the non-profit charitable organization invited to be the successor to the City in the operation of the Museum, we feel a special relationship exists because the City still owns &2% of the exhibits at the Museum. Currently we are receiving no financial support from the City. 303 NORFOLK AVENUE · ROANOKE, VIRGINIA 24016 · (703) 342-5670 Mr. James O. Trout February 9, 1988 page 2 We need the support of all Valley Governments for our operational budget in order to continue to be a vital part of our community. Because of our special relationship with the City of Roanoke, we are making the first request to the City of Roanoke. We know that the other Valley Governments will ask what is being done by the City before they will consider our request. In addition, we are the official transportation museum of the Commonwealth of Virginia. Last year they funded us with $100,000.00 of operating funds. This year we have gone back to the Legislature with funding requests, and while the reception has been good, one of the first questions we are asked is what sort of help is the City of Roanoke giving you. We need the City's help to assure the continuation of our State funds. In the last two years, since the flood of 1985 which devastated our collection, we have come a long way. With the support of the City, and others, we will continue to make significant contributions to the education of young and old alike. Our potential to be a major force in the tourism industry for the City, Valley, and State, is only limited by the financial support necessary to make our goal a reality. We would very much appreciate your forwarding our request to the other members of Counci 1 and the appropriate City Officials. Thank you for your assistance in this matter. President EMEjr/lc February 18, 1988 File #15-488 Ms. Ora B. McColman 2123 Tenth Street, N. W. Roanoke, Virginia 24012 Dear Ms. McColman: At a regular meeting of the Council of the City of Roanoke held on Tuesday, February 16, 1988, you were elected as a member of the Roanoke Neighborhood Partnership Steering Co.~,~ittee for a term ending November t~, 1990. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra Eric. pc: Mr. James B. McCloskey, Chairman, Roanoke Neighborhood Partnership Steering Committee, 2920 Avenham Avenue, S. W., Roanoke, Virginia 24014 Ms. Jinni Benson, Roanoke Neighborhood Partnership Coordinator Room ~ A,~unlclpal Building 2t 5 ~ura~ Avenue, S.W. ~, Vlrgr~la 24011 (703) 981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as Council of the City of Roanoke and keeper do hereby certify that at a regular meeting of Council held on the 16th day of February, 1988, ORA B. MCCOLMAN was elected as a member of the Roanoke Neighborhood Partnership Steering Corr~nittee for a term ending November 21, 1990. Given under ,ny hand and the Seal of the City of Roanoke this 18th day of February, 1988. such City Clerk of the of the records thereof, City Clerk February 18, 1988 File #429 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28995, providing for certain disability or death benefits or both for certain Council- appointed officers, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1988. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. Mr. Wilburn C. Dibting, Jr., City Attorney Joel M. Schlanger, Director of Finance Mr. William L. Brogan, Municipal Auditor Mr. Von W. Moody, III, Director of Real Estate Valuation Mr. Earl B. Reynolde, Jr., Acting Manager, Personnel Management Mr. George C. Snead, Jr., Director of Administration and Public Safety Roo~456 MunlclpalButlding 215(~urchA',~'~ue, S.W. Roanc~e,~lrc~nla24011 (703)981-2541 Or, ce of ~h~ 0~ Oe~k February 29, 1988 File #429 Mr. F. Wiley Hubbell, Chairman Board of Trustees City of Roanoke Pension Plan 3712 Peakwood Drive, S. W. Roanoke, Virginia 24014 Dear ~r. Hubbell: ! am enclosing copy of Ordinance No. 28995, providing for certain disability or death benefits or both for certain Council- appointed officers, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 16, 1958. Sincerely, Mary F. Parker, City Clerk CMC MFP:ra Room456 MunicipalBuiidlng 215 0-~urch Avenue, S.W. Roonc~e, VIrg~nla24011 (703)981-2541 Ofltce of the Q~y (3en~ February 29, 1988 File #429 Mr. John W. Thompson George B. Buck Consulting Actuaries, Inc., Xerox Centre 55 West Monroe Street Chicago, Illinois 60603 Dear Mr. Thompson: I am enclosing copy of Ordinance No. 28995, providing for certain disability or death benefits or both for certain Council- appointed officers, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February [6, [988. Sincerely, ]~l~d.~. Mary F. Parker, CMC City Clerk MFP: ra Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The ]6th day of February, ]988. No. 28995. AN ORDINANCE providing for certain disability or death bene- fits or both for certain Council-appointed officers; and provid- ing for an emergency. WHEREAS, §22.1-4(b), Code of the City of Roanoke (1979), as amended (hereinafter "City Code"), provides that certain Council- appointed officers who have elected to participate in an optional deferred compensation plah offered by City Council in lieu of par- ticipation in the City of Roanoke Pension Plan (defined by §22.1-2 of the City Code and hereinafter referred to as the "Plan") shall not be included in the membership of such Plan; WHEREAS, such officers of the City who are not included in the Plan are without the advantage of the disability and death benefits made available under the Plan to all members of the Plan; WHEREAS, in the case of Council-appointed officers who do not participate in the Plan, this Council has previously agreed to purchase disability insurance coverage through private carriers on behalf of such officers, and funds have been appropriated for such disability coverage which is currently in force for all those Council-appointed officers who do not participate in the Plan with one exception; WHEREAS, this Council is desirous of providing disability coverage and death benefits for one Council-appointed officer who is not a member of the Plan and for whom private disability insurance coverage purchased by the City was available on and after August 11, 1987, only at a greatly increased premium which was deemed unreasonable, and, therefore, such coverage on behalf of such officer was allowed to lapse as of such date; and WHEREAS, such officer has been without the benefit of any disability coverage provided by the City since August 11, 1987; THEREFORE, BE IT ORDAINED by the Council of the City of Roa- noke as follows: 1. The City shall procure, put into force, premium payments with respect thereto, private disability ance policies providing reasonable benefits to compensate loss of income on behalf of the following officers: a. City Clerk; and b. other Council-appointed officers who have been authorized by ordinance of Council to participate in the International City Management Association Deferred Compensa- tion Plan in lieu of participation in the City of Roanoke Pension Plan and who have elected to participate in such Deferred Compensation Plan and are not included in membership in the City of Roanoke Pension Plan. and make required insur- for 2. With respect to its Council-appointed officer who is not a member of the City of Roanoke Pension Plan and for whom this Council previously provided private disability insurance coverage, which was terminated August 11, 1987, leaving such officer with no applicable private disability insurance coverage procured and funded by the City, such Council-appointed officer shall, not- withstanding $22.1-4(b) of the City Code, be deemed a member of the Employees' Supplemental Retirement System for purposes of disability benefits (§§22.1-47 and 22.1-48 of the City Code) and death benefits (§§22.1-50 and 22.1-51 of the City Code) only. For purposes of disability benefits (§S22.1-47 and 22.1-48) and death benefits (§§22.1-50 and 22.1-51) under the Employees' Sup- plemental Retirement System only, such Council-appointed officer shall be accorded membership credit pursuant to §22.1-43 of the City Code. 3. In order to provide for the usual daily operation municipal government, an emergency is deemed to exist, and ordinance shall be in full force and effect 11, 1987. of the this retroactive to August ATTEST: City Clerk.