HomeMy WebLinkAboutCouncil Actions 01-25-88· ~ ~7 ~ - 128959)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
January 25, 1988 -- 7:30 p.m.
Fallon Pack Elementary School
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call.
The invocation will be delivered by The Reverend Clarence
Tyree, Associate Pastor, Staunton Avenue Church of God.
Pr ~ ant.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
BID OPENINGS
Bids for the Williamson Road Storm Drain, Phase 2,
Contract liB, Middle Segment and Williamson Road West
Sanitary Sewer Project· Seven bi~ were ref~ed to a committee
composed of M~srs. Garland, Chairman, Kis~ and Clark.
CONSENT AGENDA (Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA ~¥D CONSIDERED SEPARATELY.
C-1
Minutes of the regular meetings of Council held on Monday,
January 4, 1988, and Monday, January 11, 1988.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2
A communication from Mayor Noel C. Taylor requesting an
E~ecutive Session to discuss personnel matters relating to
vacancies on various authorities, boards, co~nissions and com-
mittees appointed by Council, pursuant to Section 2.1-344
(a) (1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, commissions and com-
~nittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
C-3
An annual report for the Roanoke City Health Department for
the year 1987.
RECOMMENDED ACTION: Receive and file·
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
a. A communication from the Honorable G. O. Clemens,
Chairman, Court Corr~unity Corrections Program
Judicial Hoard, requesting that Council ratify and
confirm the appointment of Beverly T. Fitzpatrick, Sr.,
and Gordon Shapiro as the City's representatives to the
Court Community Corrections Program Policy Board.
Concurred in recommenda~Xon.
b. A communication from the Roanoke City School Board
requesting appropriation of $6,000.00 for the 1988
Western Virginia Regional Science Fair Program. Adopted
Ordinance No. 28959. {7-0)
Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
1. A report recommending the purchase of three new refri-
gerator units from Montgomery Green, in the total
amount of $5,664.00, for the Juvenile Probation House
(Youth Haven I), and appropriation of funds therefor.
Adopted Ordinance No. 28960 and Ordinance No. 28961.
2. A report recommending funding adjustments for the Fifth
District Employment and Training Consortium, in the
amount of $36,913.64. Adopted Ordinance No. 28962. (7-0}
3. A report recommending that Council concur with the
recommendations submitted by the Follow-Up Task Force
on the Homeless for the allocation of Emergency Shelter
Resource Funds, and authorize tile City Manager to exe-
cute sub-grant agreements with Roanoke Area Ministries,
Total Action Against Poverty, and the Salvation Army to
administer' said funds. Adopted R~olw~ion No. 28963. {7-0}
4. A report concurring in a report of the Bid Committee
recommending acceptance of the bid submitted by MSC
Equipment, Inc.. in the total amount of $15,030.00, for
eight new snow plows and four new snow plow hitches for
the Street Department, and appropriation of funds
therefor. Adopted Ordinanae No. 28964 and Ordinance No. 28965.
(2)
5. A report concurring in a report of the Bid Committee
recommending acceptance of the bids submitted by
Mountcastle Ford Tractor Sales, Inc., in the amount of
$5,949.00, for three new rotary mowers, and G. L.
Cornell Company, in the amount of $9,295.00, for one
new gang reel type mower; and appropriation of funds
Adopted Ordinance No. 28966 and Ordinance No. 28967.
lherefor. ,
Reports of Corr~nittees:
a. A report of the committee appointed to tabulate bids
received for renovations to the Third Street Annex
Building. Mr. Robert A. Garland, Chairman. Adopted O~dinance
No. 28968 and Ordinance No. 28969. (7-0)
Unfinished Business: None.
8. Introduction and Consideration of Ordinances and Resolutions:
None·
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
b. Vacancies on various authorities,
commit tees appointed by Council.
l__O_._____O_t_h_e__r__H_e_arings of Ci t i zens:
9a.
10.
boards, cot~nissions and
Mr. Trout requested that the City Manag~ inveterate the matter of permitting
ch~l~en to u~e the ba~ fi~Id~ in the s~ort~ Complex in South Roanoke Park
when the ball fiel~ are not being u~ed f~r League gam~.
Mr. Ed~d R. Ta~lor, Jr., 2158 l,)oodland Road, S. E., complained about the
u~ightly con--on of property located at 2606 Brookside Road, So E. The
complai~ was referred to the Cit~ Manag~ for inves~gation and report to
Coun~l. ·
~. Hillary A. Lantz, 1022 ~u~ay Avenue, S. E., expr~sed appre~a~on for
the improveme~ authorized by Council in the southeast section of the City,
and requited that the C~y encourage new bu~in~ses to locate in the south~
east area.
Appointed Eric R. Spenc~ to the Roanoke N~ghborhood Pain--hip Ste~in~
Committee. ~
Reappoi~ed Gary J. Foutz to the Citizens' Advd~ory Comm~ee - City Wide Park
Study.
(3)
NOTICE OF REGULAR MEETING OF THE
COUNCIL OF THE CITY OF ROANOKE
The regular meeting of the Council of the City of Roanoke
will be held on Monday, January 25, 1988, at 7:30 p.m., in the
Fallon Park Elementary School Gymnatorium. The public is invited
to attend. Anyone having questions regarding the meeting should
call the City Clerk's Office at 981-2541.
Given under my hand this 15th day of January, 1988.
Mary F. Parker
City Clerk
Please publish in BLOCK STYLE in the
Morning and Evening Editions of The
Roanoke Times & World News on Monday,
January 18, 1988.
Please send publisher's affidavit & bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Bldg.
Roanoke, Virginia 24011
Ad.Number ..........................
STATE OF.VIRGINIA
CITY OF ROANOKE
Affidavit
to wit:
i Robert F. Nay
' ......................................... ~ aR O~'~cer Of
TIMES-WORLD 'CORPORATION, which cor-
'poration is Publisher of the Roanoke Times &
-World-News, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that
the annexed notice was published in said news-
a er /~ ~ / ~,,'
~ p s o~...~~ ............. ~.:.:.z. ..............
Witness, th;- a. ,.~r January, 1988
Robert F. Nay
Vice President, Director of
Advertising
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of the Mayor
January 25, 1988
Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowies and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
corr~issions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincer ty,
No e l C. Tay
Mayor
NCT: se
Room 452 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444
January 27, 1988
File #22-109
Dr. E. J. Clarke, Jr., Director
Roanoke City Health Department
515 Eighth Street, S. W.
Roanoke, Virginia 24010
Dear Dr. Clarke:
The Annual Report of the Roanoke City Health Department for the
year 1987, was before the Council of the City of Roanoke at a
regular meeting held on Monday, January 25, 1988.
On motion, duly seconded and unanimously adopted, the report was
received and filed.
Sincere fy, /g~,l~
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 2'~ 5 C~urch Avenue. S.W. Roanc:~e, Vlrgr~ia 240t I (703) 981-254t
ROANOKE ciTY
HEALTH
DEPARTMENT
1987 ANNUAL REPORT
The Roanoke City Health Department adopted
the "We Care" theme in 1985 to represent the
philosophy of carin9 for individuals, families,
and the community.
The 1987 Annual Report reflects the staff's
efforts to protect, improve, and promote the
well being of the citizens of Roanoke.
TABLE OF CONTENTS
Health Director's Message .............................................
Mission Statement/Acknowledgments .....................................
Clinic Locations ......................................................
History ...............................................................
Organizational Structure ..............................................
Administration ........................................................
Medicaid and Business Office Services ............................
Vital Records ....................................................
Dental Program ....................................................... ,
Environmental Health Division .........................................
o Food Program .....................................................
° Swimming Pools ...................................................
° Service Stations .....................
° Barber Shops and Hairdressing'~a~ii~A~'. ...... ]i.]i]ii]]]~i~
o Milk & Counter Freezer Program ...................................
° Sewage ..........................
o Water ...................
° Rabies ........... iii!il..iiiiiii
o Complaints ..........
° Insect and Rodent ...............
° Lead Abatement Program ..........
° Housing ..........................
Laboratory ......................................................... .. .
Nursing ............................................................. ,.
Children's Specialty Services Program ............................
Chronic Disease Program ......................
Communicable Disease Program .................
Family Planning Program ......................
Home Health Program .........................
Hypertension Program ........................
Immunization Program ........................
Maternity Program ...........................
Nutrition Program ...........................
Pediatric Program ...........................
School Health Program ..............
Sexually Transmitted Disease Program ]]i]i]]ii,
Tuberculosis Control Program ..................
PAGE
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Table of Contents (Continued)
Pharmacy Services .....................................................
Special Features:
Awards Recognition ...............................................
Especially for You ...............................................
Healthy Mothers/Healthy Babies Program ...........................
Six Year Plan ....................................................
WIC (Women, Infants and Children) Program ........................
PAGE
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CLINIC LOCATIONS
MAIN HEALTH DEPARTMENT:
515 Eighth Street, S. W.
Roanoke, VA 24016
SATELLITE CLINICS:
DENTAL TRAILER
Northwest Elementary School
1122 19th Street, N. W.
Roanoke, VA 24017
HURT PARK
1641 Salem Avenue, S.
Roanoke, VA 24016
LANSDOWNE CLINIC
2624 Salem Turnpike, N. W.
Roanoke, VA 24017
LINCOLN TERRACE
1801 Dunbar Street, N. W.
Roanoke, VA 24012
MELROSE TOWERS
3038 Melrose Avenue, N. W.
Roanoke, VA 24017
MORNINGSIDE MANOR
1020 13th Street, S. E.
Roanoke, VA 24013
SOUTHEAST PRESBYTERIAN CENTER
13th & Jamison Avenue, S. E.
Roanoke, VA 24013
WIC (Women, Infant & Children)
701 First Street, S. W.
Roanoke, VA 24016
ROANOKE CITY HEALTH DEPARTMENT
515 Eighth Street, S. W.
-3-
A BRIEF HISTORY OF THE
ROANOKE CITY HEALTH DEPANll4ENT
The Roanoke City Health Department was created in the year 1911 by the Board of
Health with a full time Health Officer. The first health officer was Dr. W.
Brownley Foster who had an annual salary of $2,000 per year. Other staff con-
sisted of one clerk, one dairy and food inspector and one fumigator. A member
of the police force did all the sanitary inspections, but was later transferred
to the health department. The population then was 36,000 and the entire budget
was $8,000. One item requested during this year was a horse and buggy to be
used by the health officer and the inspector for the sum of $350. Diphtheria
was very prevalent following the first years of organization. In 1914-15, there
were 883 cases of diphtheria with 32 deaths. Typhoid cases in 1911 numbered
237, and in lg12-13, there were 103 cases each. Forty-one (41) people died of
typhoid during 1911-13. The infant mortality rate was very high at that time,
165 per 1,000 live births.
By 1920, the staff consisted of one clerk, one stenographer, one fumigator, one
sanitary inspector, one dairy and food inspector and one child welfare nurse.
The budget was $12,426 for a population of 50,000 which would make the per
capita cost of about $.25. Diphtheria was still a problem in the years 1921-22,
with a total of 775 cases resulting in 27 deaths. Typhoid fever had been
somewhat reduced, there were 95 cases with 15 deaths during that period. The
infant mortality rate was then 99 per 1,000 live births.
In the year 1925, toxin-anti-toxin was introduced by this department as a pre-
ventive measure against diphtheria and in the ten-year period after using
toxoid, the number of cases dropped from 174 to 64. In the mid 1920's, a full
time bacteriologist was employed and a standard milk ordinance was passed. It
is interesting to note that after the passage of this ordinance, the infantile
diarrhea death rate dropped from 85 per 100,000 to 16 per 100,000 in the first
two-year period.
In the early 1930's, the population was approximately 70,000 and the staff was
practically the same with a budget of $21,000. The venereal disease clinic at
Roanoke Memorial Hospital was transferred to this department. A full time
tuberculosis control nurse was added to the staff.
By 1945, the staff expanded to consist of a Commissioner of Health, six public
health nurses, a laboratory bacteriologist and assistant, a laboratory tech-
nician, a laboratory aide, a milk sanitarian and assistant, two sanitation offi-
cers, a V.D. investigator, a food sanitation officer, a full time stenographer,
a part time stenographer, a clerk statistician and a venereal disease clerk.
Up until 1968, the Roanoke City Health Department operated as an independent
department funded by the City of Roanoke. A merger occurred at that time with
the Virginia State Department of Health, which allowed shared funding between
the State and the City. However, the Roanoke City Health Department's focus has
continued to be to the citizens of Roanoke.
-4-
During the past 35 years, the programs and the staff have increased signifi-
cantly (programs will be addressed throughout this annual report). Our staff
now has a compliment of 98 employees, full time, part time and contract. The
population now is 100,406, with a total budget of $2,320,344. These increased
program services and number of personnel are still utilizing the same facility
that was provided in 1951, with several modifications being necessary. It is
hoped the facility can be expanded sometime in the near future to accommodate
our ever growing programs and services.
Roanoke City Health Department Staff Meeting
-5-
-6-
ADMINISTRATION
The Administrative division supports all programs in the Roanoke City Health
District. Administration is responsible for the development and management of
budgets for all programs, for all personnel actions and for alt operations in
the Medicaid/Business Office and Vital Records Office.
Office support services are a major Administration function for the entire
Health Department. There are 21 full time and 4 part time office support per-
sonnel. They have a variety of duties which include secretarial, eligibility,
clinical, office, receptionist and many others. Office support employees are
responsible for all patient record maintenance, correspondence, forms and record
keeping for the entire Health Department. All phases of communication and ser-
vices to the patients and public revolve around this segment of our staff.
The 1986-87 cooperative budget was $2,458,027 (Roanoke City's share 45%,
State's share - 55%) for a per capita cost of $24.43. See Tables i - 3 for data
on the cooperative budget, program budgets, special grant budgets and revenues
collected by programs.
During Fiscal Year 86-87, we were able to secure enough funding to install modu-
lar furniture in the nursing office which enabled us to utilize more people in
less floor space. This seems to be the trend to address our lack of space for
our staff and operations. It is our hope in the very near future that our
building can realize an addition which will allow us to bring some of our
satellite clinic operations into the main health department building and, there-
fore, give us the ability to better integrate clinical services.
As mentioned in last year's annual report, we secured a 12-passenger van and it
continues to be used by our Outreach personnel to transport medically indigent
people who have no other means of transportation to and from clinics, primarily
maternity, family planning and pediatrics. Transportation to other clinics can
be arranged where a need is demonstrated.
Since our last report, a new modern telephone system has been installed and it
is working well. We find this system to be more cost effective than the system
we previously had. The new system also has several advantages over the old one,
such as speed calling, call forwarding, automatic redial, and much more. Also,
each individual now enjoys a telephone of their own, whereas before, as many as
five staff members had to share one telephone.
-7-
We are pleased to report that one half of our staff has completed a Basic
Computer Science course during this fiscal year and the other half will be
trained in the Fiscal Year 87-88. The courses have been conducted by the staff
of the Computer Science Division at Patrick Henry High School. All employees
who have attended have been impressed with the caliber of instruction they have
received and are appreciative of the dedication of the staff at Patrick Henry.
Computer Training Class
-8-
TABLE i
PROGRAD1 BUDGET
FAHILY PLANNIH~ (1',.~)
HEALTH oUPPuRT ,ER.,
HAT ~: CHILD ~'""'
HEALTH'---._ .,....,..,
DENTAL .SER (4;;
HEALTH BER'
//GEHERAL iNEDICAL SER
'HO~IE HEALTH SER
TABLE 2
BPECIDL GRANT BUDGET
DENTAL SEALENT C4,~:,,,
HIGH BLOOD PRESSUR
,,FAiIILY PLAHNIHG
ESPECIALLY FOR
-9-
TABLE 3
RE~,,IEI, IUE SOURCES FOF.', F'i'86-SZ
..-4~ITF~L
19¥i!
F,.EL, URD,.,
[, E I,l T Fi L < 4,t': >
,,, --FflI'IIL'¥' F'LIqI,If'III'ILq
:~:" "'..C.:Et,I t'lE[I C:LIt,ilF':..,.
HONE HEF~LTH"
-10-
MEDICAID AND BUSINESS OFFICE SERVICES
The Virginia Medical Assistance Program provides certain medical services for
those who qualify. The function of the Medicaid Office at the Roanoke City
Health Department is to preauthorize some of these services. The services
preauthorized are eye examinations, glasses for Early Periodic Screening,
Diagnosis and Treatment (EPSDT) of children, transportation, durable medical
equipment and expendable medical supplies.
The Business Office is the collection point for all cash transactions and
accounts receivable. Clinic reports are processed in this office and all
billings are made to private pay patients, Medicare, Medicaid, Blue Cross and
all other third party payers.
TABLE 4
Medicaid Services
July 1, 1986 - June 30, 1987
Activity Total
EPSDT (Early Periodic Screening, Diagnosis, Treatment)
Preauthorizations for Visual Analysis
Preauthorizations for Eye Glasses
Preauthorizations for Transportation to Medical Facility
Preauthorizations for Medical Equipment and Supplies
Eye Screening
396
538
164
4,223
378
172
-11-
VITAL RECORDS
Every individual creates what a former State Registrar calls a "Book of Life".
It is composed of documents recording those vital events occurring to all of us
during a lifetime. The first page of this book, and perhaps the most important,
is the birth record which is proof of American citizenship and proof of age for
employment and marriage. It also protects the rights to inheritance, insurance
claims, property and social security benefits. Certified copies of births are
available only from the State Bureau of Vital Records in Richmond for a required
fee and issued only to the registrant, parents, members of the immediate family
and legal representatives of the individual. However, application forms are
available and we provide hundreds of those throughout the year to individuals.
Also included in this "Book of Life" are marriages, divorces and adoption
records which are processed by the City Clerk's Office in cooperation with the
State Bureau of Vital Records.
The last page of this "Book of Life" is the death certificate which is prepared
by physicians, medical examiners and funeral directors. The death record provi-
des statistics and serves as a research tool to further medical knowledge, and
certified copies are legal proof of information required by survivors of the
deceased. Copies are available locally for a required fee, but only to sur-
viving relatives or their legal representatives, or when a direct and tangible
interest is proven. A fee of five dollars is charged for each death record
issued by this office. Last year, this resulted in revenue of $44,410.00 for
the Roanoke City Health District.
As specified by law, birth and death records in the State of Virginia are con-
sidered confidential and local files are not available to the public. The local
registrar is the Health Director and is the responsible party for all transac-
tions made in the Vital Records Office. The local Vital Records Office is
recognized as a registration district and the local deputy registrar is respon-
sible for receiving and recording all births, deaths and fetal deaths that occur
in Roanoke City and forwarding these records to the Richmond Office for per-
manent filing. Fetal death certificates are filed on all therapeutic abortions,
as well as spontaneous abortions and the records are used strictly for statisti-
cal purposes.
Services provided by this office include giving information and assisting indi-
viduals in correcting or amending existing birth or death records. It also
utilizes the Commission of Notary Public in order to execute properly the
various official forms required by the State Registrar such as Affidavits of
Correction, Declarations of Paternity, and Affidavits of Birth, assisting indi-
viduals in locating documents as proof to file these affidavits and informing
the public of vital records procedures when they incur problems in obtaining
requested documents. Much time is spent, in person and by phone, on problem
solving and directing information to the general public and to professionals.
Other services performed by this department include issuing Out-of-State Transit
Permits and Disinterment and Reinterment Permits to funeral directors. We issue
approximately 50-100 transit permits throughout the year, which are required by
law to transport bodies from the State of Virginia. Disinterment and
Reinterment Permits are issued occasionally to authorize funeral directors to
remove remains from one cemetery to another.
-12-
A card index file is maintained and all birth, death and spontaneous fetal death
certificates, and a statistical report is prepared monthly for the Health
Director providing information on the number of certificates filed each month by
residence, race and legitimacy.
TABLE 5
Vital Records
July 1, 1986 - June 30, 1987
Certificate Activities
Death Certificates Filed
Death Certificates Copied
Birth Certificates
Fetal Death Certificates
Totals
1,679
8,882
2,836
2,881
Wanda McQueen, Vital Statistics Registrar
-13-
DENTAL PROGRAM
Since the first clinic opened in 1951, dentistry has been an important part of
the total patient care program offered by the Roanoke City Health Department.
In 1987, the Health Department operated two (2) dental clinics, one in the main
health department and one housed in a trailer at Northwest Elementary School.
During the year, these clinics had 3,345 visits from medically indigent Roanoke
residents. Treatment provided included fillings, extractions, cleanings, den-
tures and oral hygiene instructions.
A grant, continued from 1986, funded a dental sealant program. This safe,
painless and effective means of preventing tooth decay was provided to 383 needy
school children.
TABLE 6
Dental Services
July 1, 1986 - June 30, 1987
Activit~ Total
Total Dental Services
Total Patient Visits
Dollar Value of Services
9,255
3,345
$207,483
Dental Trailer: Pam Meador, Dr. Robison, Katherine Hartsel
-14-
ENVIRONMENTAL HEALTH DIVISION
Food Program:
The Roanoke City Health District has one of the largest total number of food
establishments in the Southwest Region, making this program requiring the
greatest amount of Sanitarian service time. This District also inspects grocery
and convenience stores under the Roanoke City Code, whereas rural areas usually
do not. Plan reviews, preliminary routine, advisory and follow up inspections
are made of restaurants, short order restaurants, grocery and convenience store
deli's, seasonal snack bars, mobile units, satellite facilities, commissaries,
private and public school cafeterias, nursing home and hospital kitchens, child
care centers and public institutional kitchens.
Training seminars are presented periodically to food establishment personnel and
may be required based upon demerit scores of establishments and upon requests of
owners or operators.
All complaints of possible food poisoning incidents are promptly investigated
and appropriate actions taken as necessary. Required test kits for food
poisoning investigations are up-to-date and routinely dated to comply with regu-
lations. Inspections are made of all permitted food establishments at least
once every quarter and more often as may be required. During Fiscal Year
1986-87, 2,570 inspections were made by the six Sanitarians in the District con-
ducting the Food Program.
Swimmin9 Pools:
All public swimming pools, except those at tourist establishments, are inspected
for proper pH and chlorine levels during the summer season as necessary.
Routine, follow-up and advisory inspections for 36 permitted pools were made
during the pool season of 1986, resulting in 180 Sanitarian visits.
All new public swimming pools must have plans submitted to this department and a
construction permit must be issued before a building permit can be obtained from
the Roanoke City Building Inspection Department.
A "Certified Pool Operators Course" was held in March and April in cooperation
with the Roanoke City School System and National Pools of Roanoke, Inc. This
12-hour course, held annually, is to certify pool operators in the City to
operate public pools as mandated by City Code. The course also serves to
nationally certify pool operators with the National Swimming Pool Foundation.
All of the 15 participants who took the course and exam passed and became cer-
tified swimming pool operators.
Also, Sanitarian services are available to the public upon request for
assistance in the maintenance of private home pools.
-15-
Service Stations:
Service Stations are inspected at least once every six months, as mandated by
State Code, for general sanitation conditions, and approved water and sewage
disposal services. Self-service stations are not required to be inspected and
permitted, but they are inspected on a complaint basis.
Barber Shops and Hairdressin9 Establishments:
Barber shops and hairdressing establishments are inspected quarterly under
Roanoke City Code and are issued self-renewing permits. Inspections are based
upon general sanitation for the establishments. The State Health Department
discontinued the regulation of these establishments and granted this as an
option to the local health departments. Because of the large number of
establishments in this District, Roanoke City Council enacted a local ordinance
to regulate these establishments.
Roy Smith, R.S., Sanitarian
Milk & Counter Freezer Program:
There is one milk pasteurization/processing plant and one milk distribution sta-
tion in this District. The pasteurization/processing plant is inspected
annually for quality sanitation; samples are collected every six weeks, water
samples are collected every six months and equipment tests are performed quar-
terly to insure quality performance as required by City, State and Federal rules
and regulations. The distribution station is inspected and samples are
collected quarterly.
Counter Freezers, or soft ice cream machines, are inspected and samples
collected quarterly. When test results exceed limits required by State regula-
tions, additional samples are collected and the Sanitarian assists the
establishment operator to obtain satisfactory test results.
-16-
Samples are also collected from area grocery stores, such as milk, lowfat milk,
cottage cheese, buttermilk, sour cream, etc., on a regular basis. These are
milk products that are not processed at the area processing and distribution
plants.
During the Fiscal Year 1986-87, 160 Sanitarian visits were made and 504 samples
collected for laboratory analysis.
Office records of this program are inspected by State and Federal agents to
assure that proper procedures are being followed.
Sewage:
In the Roanoke City Health District, approximately 95% of the homes are con-
nected to public sewer systems, and Roanoke City Code mandates that any new
construction connect to public sewer if available. When this is not feasible, a
septic tank sewage system is the alternative. This district received 18 appli-
cations for the fiscal year. Two (2) of the applications were for repair to
existing systems. The number of repair applications is expected to increase
significantly during the next few years because septic tank systems are
recognized as only being "temporary" sewage disposal systems. All applications
and statistical data are recorded on computer; monthly, quarterly and annual
reports are submitted to the Regional and Central offices as mandated by State
Code.
This district has one sewage treatment plant with an Imhoff system located at
the Roanoke City Nursing Home. This facility is inspected and tests performed
monthly with a quarterly report submitted to the Regional Office.
All sewage handling trucks that deposit sewage at the Roanoke City Water
Pollution Control Plant must be inspected and permitted annually by this divi-
sion. Fifteen (15) operators were issued sewage handling permits for the year.
Water:
This district has five non-community water suppliers regulated and permitted,
and this office is responsible to insure that these suppliers submit quarterly
water samples with satisfactory bacteriological and coliform analysis results.
All suppliers complied with regulations for the past year.
Samples of private home well water are collected upon request by citizens as a
courtesy. However, the homeowner is responsible to mail the water sample and
pay the $10 fee required by the Consolidated Laboratory in Richmond for this
service. Sanitarian services are available to citizens whenever problems occur
with well water. Every effort is made to assist the homeowner to obtain safe
drinking water.
-17-
Rabies:
As part of the preventive rabies control program, two rabies innoculation cli-
nics for dogs and cats were held, with a total of 131 dogs and 57 cats vac-
cinated for rabies. (At the time this report was made, there was no City
ordinance requiring the vaccination of cats, however, it has since became a
reality and went into effect August 1, 1987). This district handled 226 animal
bite reports, in cooperation with the Roanoke City Animal Control Division, to
insure that animals were properly quarantined and checked for any signs of
rabies at the end of the quarantine periods. Twenty-two (22) animal heads were
submitted to the Abingdon Laboratory for rabies testing last year with no posi-
tive test results for rabies.
On April 7, 1987, the Rabies Coordinator Sanitarian gave a presentation to per-
sonnel at the Roanoke City School System to initiate a training program in the
elementary and junior high schools. Video cassette films are available at this
office, they have been prepared by the State Department of Epidemiology to alert
and educate both the general public and school age children about the dangers of
rabies and handling stray and wild animals.
Rabies Clinic, Smith Park
Complaints:
This department receives and handles complaints concerning rodents and other
pests such as bees, spiders, mosquitoes, fleas, roaches, trash and garbage not
properly contained for pickup by the City's Refuse Collection Department, dog
lots not properly maintained, permitted establishments, and any other environ-
mental related health problems not specified that could affect the public's
health. An initial investigation of all complaints is made within three working
days with a goal for abatement within 15 working days. The abatement ratio for
complaints is approximately 70% annually. Every effort is made to work with the
owner or occupant in violation of any City or State Code to abate all violations
without court action by giving telephone and on-site assistance.
-18-
Complaints: Continued
A new program has become effective since October 1, 1986, to allow each
Sanitarian to work two days each month with one of the Insect and Rodent
Exterminators to survey "problem areas" of the City, block by block and alley by
alley, for rodent, insect and solid waste violations, issuing Sanitary Notices
door-to-door at home sites found to be in violation.
Insect and Rodent:
The Insect and Rodent Extermination Crew inspected, baited and sprayed manholes,
rat burrows, storm drains and water meters on City property, making 7,502 visits
for the past year. Visits were made to City properties to exterminate bees,
place bait stations where needed and routinely serviced as necessary.
Inspections were made of complaints and advisory visits made to citizens con-
cerning rodent and ~nsect infestations and trash and garbage violations. Other
City properties such as parks, libraries, recreation center buildings, Civic
Center, City Garage, etc., that are not under private extermination contract are
baited and sprayed on a monthly basis.
Due to the increased number of complaints received concerning mosquitoes in the
City, a "mosquito fogging machine" was purchased to control the mosquito
problem. This machine is placed on the back of a City pickup truck and used in
the evenings. The truck is driven along the streets and alleys spraying a very
fine mist of premium grade, 95% malathion. This method of mosquito exter-
mination and control has been tested by the United States Department of
Agriculture and United States Public Health Service, and has been found to be
highly effective and presents no public health problems to residents in the
areas being fogged. During the summer season of 1986 and 1987, 1,128 streets
and various City parks were treated with the machine, with no citizen complaints
concerning property damage or health related problems.
~re[~ [unningham, ~nsect & Rodent Exterminator
-19-
Lead Abatement Program:
This division works closely with the Nursing Division to collect samples of
paint, building materials, and soil from home sites in the City where children,
through routine screening, have been found to have high lead blood levels. A
survey of public housing projects in the City was made in April, and out of 80
samples collected, 4 were found to have high levels of lead content. When test
results are found to exceed acceptable limits, efforts are made with homeowners
or landlords to remove any lead contaminated materials on the premises to pro-
vide a safe environment.
Housing:
Effective June 1, 1987, this division resumed responsibility for enforcing the
environmental sections of the Uniform Statewide Building Code, adopted by the
City of Roanoke October 1, 1986. Previously, this was enforced entirely by the
City's Building Commissioner. Upon request, complaints are investigated
relating to sewage, water, heat, insect and rodent infestations, ventilation and
any other environmental related violations.
TABLE 7
Environmental Health
July 1, 1986 - June 30, 1987
Activity
Food Service & Special Program Inspections
Swimming Pool Inspections
Service Station Inspections
Barber Shop and Hairdressing Inspections
Milk & Milk Product Tests and Inspections
Septic Tank Applications
Soil Studies & Advisory Visits
Sewage Handling Permits
Well Water Analysis
Animal Bite Reports
Animal Heads Submitted for Testing
Complaint Inspections
Sanitary Notices Issued
Insect & Rodent Crew Inspections
Insect & Rodent Inspections
Insect & Rodent Sites Baited & Sprayed
Totals
2,570
180
49
683
664
18
39
15
31
226
22
6,023
1,022
1,558
6,794
6,977
-20-
LABORATORY
Roanoke City Health Department operates one of ten district health department
laboratories in the State of Virginia. Tests are performed on specimens in the
areas of Hematology, Urinalysis, Blood Chemistry, Parisitology, Bacteriology and
Serology to provide support for the diagnosis and treatment of patients seen in
health department clinics. In addition, the laboratory tests milk and dairy
product specimens for Roanoke City, Alleghany, Botetourt, Craig, Roanoke, Henry
and Franklin counties for various determinations of quality and purity.
The laboratory provides state of the art testing in support of diagnosis and
treatment of clinic patients. Tests for quality and purity of milk and dairy
products, as well as epidemiologic testing for communicable diseases is pro-
vided.
TABLE 8
Laborator~ Services
July 1, 1986 - June 30, 1987
Activit~ Total
Milk Tests 3,600
Water Tests 7
STD Tests 20,120
Medical Tests 68,408
Lab Tech Home Visits 41
92,176
Cheri Holland, Medical Laboratory Technologist
-21-
NURSING
The Nursing Division functions as an essential component of the public health
team to provide comprehensive health care in a coordinated manner. Staff mem-
bers work with groups, families and individuals to promote and protect the
health of the community.
Included in the Nursing Division are registered nurses, licensed practical nur-
ses, aides, outreach workers, nutritionists, office support personnel, a nurse
practitioner, a social worker, and an x-ray technician. Services for physical
therapy, speech therapy, and occupational therapy are provided through contrac-
tual arrangements.
During the 1986-87 fiscal year, 1,417 clinics were held with over 19,840 total
patients visits. In addition, patients and families were served through home,
office and school visits. Specific programs and activities are described in
more detail in the sections which follow.
Some of this year's accomplishments include development of a coordination frame-
work for maternity patients, presenting a four-week Healthy Mother's Healthy
Babies Program with reward incentives for expectant mothers, and utilizing
childbirth educators for prenatal education for our indigent patients. A weekly
Nurse Practitioner Clinic for Family Planning was begun and a Regional Chest
Clinic was instituted on a monthly basis with state clinicians. Refugees needs
were targeted with special clinics, and the Hypertension Control Program was
expanded. Economy measures were implemented due to budget constraints including
the relocation of the WIC clinic to a satellite location. Improved management
practices were adopted with Nursing Management Model Analysis, evaluation of
clinic services, and implementation of staggered appointment system for General
Medical and Wellness Clinics.
-22-
CHILDREN'S SPECIALTY SERVICES
Children's Specialty Services (CSS), previously known as the Bureau of Crippled
Children and also as the Division of Handicapped Children, is a specialized
medical-surgical care program for medically indigent handicapped children.
Twenty specialty programs including such services as cardiology, cystic fibro-
sis, hearing, neurology, orthopedics and urology, provide comprehensive care
throughout statewide clinics. CSS provides medical specialists and clinics for
diagnostic services and treatment of specified conditions.
Public health nurses provide case finding, initial eligibility determination,
and counseling for all program patients with all routine referrals being made
through the local health department. Public health nurses in the community also
are responsible for case management between specialty clinic visits. A total of
136 cases were admitted to the CSS programs by the Roanoke City Health
Department during Fiscal Year 1986-87.
CHRONIC DISEASE PROGRAM (ADULT)
Care is provided for acute and chronic health problems in the Adult General
Medical Clinics. This includes education and counseling on nutrition and life-
style modification. In addition, screening blood pressure, laboratory tests,
breast exams, and pap smears are directed toward identifying diabetes, hyperten-
sion, glaucoma, and other potential chronic health problems. Total patients
seen in these clinics for Fiscal Year 1986-87 was 2,091.
Prevention of chronic health problems and promotion of health and positive
health practices has been done in the wellness physical screening visit by cer-
tain populations of City Employees and the League of Older Americans. Expansion
of this program is planned for the immigrant/refugee population for the coming
fiscal year.
Myrtle Hooker, PHN; Karen Miller, M.D., Clinician; and Patient
-23-
COMMUNICABLE DISEASE PROGRAM
By law, designated communicable diseases are reportable to the local health
department. Some of the most frequently occurring diseases are salmonella,
hepatitis and meningitis. A public health nurse investigates each case and sub-
mits a written report to the local health director. A measles reporting sur-
veillance system is in place to provide immediate investigation of a reported
case. Schools are monitored weekly for increased absences and sentinel physi-
cians report weekly cases of flu throughout the "flu season".
TABLE 9
Communicable Disease Investigations
July 1, 1986 - June 30, 1987
Disease Total
Hepatitis A 66
Hepatitis B 73
Salmonella 14
Meningitis 21
Total 174
FAMILY PLANNING PROGRAM
The federally funded family planning program provides four clinics at three
sites with services to include family planning counseling and examination,
rubella vaccine, patient teaching, nutrition counseling, preconception wellness,
pregnancy testing and sexually transmitted diseases evaluation and treatment,
and referral to other medical care as needed. A family planning nurse prac-
titioner, a medical social worker and an outreach worker are also integrated
into this program.
TABLE 10
Family Planning Cases
July 1, 1986 - June 30, 1987
Age Total
Less than 15 39
15 - 17 213
18 - 24 489
25+ 356
Total 1,097
-24-
HOME HEALTH PROGRAM
This program provides service in the home that may avoid hospital/nursing home
placement and assists in transitional care from these institutions. Nurses,
aides, physical/speech/occupational therapists deliver the care under physicians
orders. This care is family centered and is coordinated between the pro-
fessional and other community agencies. Regardless of income, services are
available to any homebound patient with the appropriate referral. The goal of
optimum self-care is fostered with every patient in the following ways:
1. Education in all areas of health, disability, acute/chronic states, and
hospice care.
2. Technical assistance with treatments and medication regimens/compliance.
3. Personal activities of daily living.
4. Patient care conference.
TABLE 11
Home Health Services
July 1, 1986 - June 30, 1987
Activity Total
ADL (Adult Daily Living) Visits
HHA (Home Health Aide) Visits
Nursing Home Prescreenings
Public Health Nurse Visits
Physical Therapy Visits
Occupational Therapy (Started 10/85)
Speech Therapy Visits
559
1,414
106
2,407
225
43
13
~ome Health Team Meeting: Lorene Tolley, Betty Brizendine
Julia Ellis, Marsha Walker, Mary Alice Rose and Gerry Price
-25-
HYPERTENSION PROGRAM
This has been a successful, continuing project/program funded through the
Preventive Health and Health Services Block Grant. Screenings have been done in
the areas of industry and business where target groups are employed. Follow-up
screenings lead to medical evaluations which are documented. Monitoring, coun-
seling and education occur in the following areas: self directed responsibility
for health, patient/family attitudinal change, behavioral/lifestyle modifica-
tions and identification of at risk groups.
The goal for the coming year will be to enhance the identification, education,
counseling and intervention for the non-drug treatment by diet and nutrition
through the State added nutrition specialist.
TABLE 12
Hxpertension Program Activities
July 1, 1986 - June 30, 1987
Total Screened
Physician Referral:
Above 95 Diastolic
Below 180 Systolic
Physician Evaluation (Documented)
Total Counseled
Total At Goal Blood Pressures
3,843
187
142
202
151
IMMUNIZATION PROGRAM
Childhood immunizations are provided in multiple immunization and pediatric cli-
nics each week. Federal grant monies provide vaccines for the seven (7) preven-
table childhood diseases (diphteria, pertussis, tetanus, measles, mumps, rubella
and polio) at no cost to the recipient. In 1985, the Haemophilus Influenzae B
vaccine was introduced and has been strongly recommended for children 24 months
of age.
A recent immunization focus has been to adequately immunize the adult popula-
tion, according to risk factors, against the seven (7) preventable adulthood
diseases (diphtheria, tetanus, influenza, pneumonia, hepatitis B, rubella and
measles).
A total of 2,436 childhood and adulthood immunizations were given during fiscal
year 1987.
Immunizations for foreign travel are available each week. Roanoke City Health
Department is one of five designated yellow fever centers in Virginia. Patients
immunized for foreign travel totaled 449.
-26-
Kay Kennerly, R.N., Immunization Nurs~
MATERNITY PROGR~
In response to a need for maternity services for health department patients, an
evening maternity clinic was begun in September, 1985, in cooperation with
Roanoke Memorial Hospital. Routine prenatal and post partum patients are
followed in the newly begun Health Department clinic and high risk patients are
referred to Roanoke Memorial Hospital's High Risk Maternity clinic.
Patients are initially seen in an admission clinic where a record is completed,
a dental evaluation is done, WIC participation is initiated if eligible, and
patient teaching is begun. Early prenatal care is emphasized to all clients who
suspect pregnancy or have a positive pregnancy test.
A Maternal and Child Health grant provided the addition of a Registered
Dietition in order to increase nutrition services to the community.
During Fiscal Year 1987, 112 patients were admitted to the maternity clinic, 37
of these patients were admitted in their first trimester.
-27-
NUTRIT]ON PROGRAM
The local health department provides a triad of nutritional services. The
Regional Nutritionist is available to work with patients who need prescribed
nutrition plans (ex: diabetes). Maternal and Child Health patients are
referred to a maternal and child health nutritionist (ex: WIC patients). Other
patients who need teaching and re-enforcement of a prescribed nutritional plan
can be referred to the district public health nutritionist. The nutritionists
also provide staff in-services, make home visits, and work closely with the
refugee program.
PEDIATRIC PROGRAm4
Pediatric clinic services are available daily, by appointment for
assessment. Sick children may also be seen in each clinic. The
pediatric patients visits totaled 1,734 for Fiscal Year 1986-87.
well-child
number of
Services include parent teaching, developmental assessment, laboratory studies
as appropriate (hematocrit, lead screening and urinalysis), pre-school and
school psychological physical examinations, vision and hearing screening, nutri-
tion evaluation/teaching and immunizations.
Susie Guilliams, L.P.N.
SCHOOL HEALTH PROGRAM
Public health nurses are assigned to each Roanoke City Public School, as well as
Roanoke Catholic Elementary and the Achievement Center. The nurses contact the
schools weekly for student referrals regarding health problems or needs.
Each fall, mass school screenings are conducted with the assistance of PTA
volunteers. Students are screened for height, weight, vision, hearing, sco-
liosis and dental problems according to grade level. Eye screening equipment is
provided by the Lions Club of Virginia.
-28-
School Health Program: Continued
During the school year 1986-87, a total of 10,223 students were screened. A
total of 4,746 students sought treatment for problems noted. Nurses follow up
on children referred from this screening program by letter or telephone calls to
parents and assist in seeking the recommended medical care, if needed.
SEXUALLY TRANSMITTED DISEASE PROGRAM
Diagnosis and treatment of sexually transmitted diseases (STD) is provided four
days a week as a mandated public health service at no cost to the patient. In
September, 1985, the Roanoke City Health Department became one of the federally
funded Alternate Test Sites (ATS) across the U. S. to test high risk individuals
for the AIDS antibody. Pre and post test counseling is provided on a one-to-
one, confidential basis.
AIDS antibody test was offered to all STD patients. Condoms were given to
accompany discussions on safer sex. The number of syphilis cases has been
reduced, but gonorrhea continues to be a problem. Roanoke City has had eight
residents diagnosed and treated for AIDS since 1986. Four of those eight are
deceased.
A total of 1,237 patients were seen in STD clinic with 95 AIDS antibody tests
performed for Fiscal Year 1986-87.
TUBERCULOSIS CONTROL PROGRAM
This program focuses on the reduction of the number of cases of tuberculosis in
this district. It is accomplished by the following areas of activities:
° Early detection of new active cases.
° Early identification of all close contacts of active cases.
Treatment (drug) of active and high risk positive skin reactions to the
tuberculin test.
Monitoring and follow-up on patients released from hospitalization and those
in the above categories.
Clinics have been set up to meet the needs of certain populations for treatment
and follow-up among the refugee populations and two adult group homes for the
mentally impaired. These separate afternoon and evening clinics have increased
the counseling/monitoring activities which in turn have increased regimen
compliance.
The number of active cases detected in Fiscal Year 1986-87 was 5.
(64) high risk contact/reactors were started on treatment, and
completed prescribed prophylactic therapy.
Sixty-four
48 persons
-29-
PHARMACY SERVICES
As the term pharmacy indicates, most of the services deal with prescriptions and
over the counter medicines for health department patients who are medically
indigent and medically needy. Services provided included pediatric immuniza-
tions (mumps, measles, tetanus, diphtheria, etc.), Roanoke City Jail inmate's
drugs, cancer drugs, long term medicines (such as thyroid, diabetes, hyperten-
sion, etc.), antimalarials, and yellow fever vaccine for overseas travelers,
rabies vaccine, PKU deficient children, family planning services (oral contra-
ceptives, condoms, contraceptive foam, etc.), antibiotics, stress related medi-
cines, the common cold medicines, and many other areas as needed, totaling
approximately 2g,990 prescriptions.
An inventory of approximately $65,000 was capable of handling virtually all
needs presented to us this past year.
During an average day, telephone calls were handled dealing with such needs as
head lice, gout, vaccines, sexually transmitted disease, prices, drug interac-
tions, adverse drug reactions, poisoning, overseas medications, and availability
of medicines. At the same time, an average of over 100 prescriptions were
filled, questions were answered by staff employees, invoices were sent for third
party payments, inventory ordered and restocked, patient drug files updated, and
other demands tended as they arose.
Betty McVey, Pharmacy Assistant
-30-
AWARDS AND RECOGNITIONS
Service Awards:
The Commonwealth of Virginia awarded certificates and emblems of awards in
appreciation and recognition for continuous and loyal service to: Patsy Landes
- 25 years, Herman Pate - 30 years, and Frank Showalter - 35 years.
Retirements:
Retirement recognition and appreciation are noted for the following persons:
NAME POSITION
YEARS OF SERVICE
Joseph Chomicki, M.D.
John P. Nelson
Helen H. Peters
Robert E. Priest
Florence U. Saunders
Annie D. Wilkins
Public Health Clinician 31
Sanitarian 6
Office Services Assistant 26
Laboratory Aide 36
Public Health Nurse 18
Office Services Assistant 13
Special recognition was awarded to Dr. David S. Garner who has served 47 years
as part-time clinician for the Venereal Disease/Sexually Transmitted Diseases
Program.
E. J. Clarke, Jr., M.D., presenting David Garner, M.D., with Appreciation Award
New Emplosees:
Full-Time:
Dorothy Jambor, Maternal Child Health Nutritionist; Brenda Cobbs,
Public Health Nurse; Margaret Link, Office Services Assistant; and
Karen Mi)ler, M.D., Public Health Clinician.
Part-Time:
Katherine Hartsel, Dental Assistant; Julia Hooper, Office Service
Assistant; Kathryn Kesler, WIC Public Health Nurse; Pam Meador,
Dental Assistant; Katherine Sharman, Public Health Nutritionist;
Virginia Smith, Dental Assistant; and Carla Teal, Certified Nurse
Practitioner.
-31-
WIC Award:
Certificates of Award were presented to Roanoke City Health Department's WIC
(Women, Infants and Children) Program for outstanding accomplishments in nutri-
tion education. Monetary awards of $100 for continuing education and $75 for
materials were awarded in the fall of 1986.
Regional Nurse of the Year:
Congratulations to Susan Ostaseski, Public Health Nurse, for being selected as
the Public Health Nurse of the Year from the Southwest Region, Virginia
Department of Health, following nomination as Roanoke City Health District's
Public Health Nurse of the Year for 1986.
In honoring the one nurse selected annual)y, we honor all Department of Health
Nurses for valuable contributions to the accomplishment of the goals for the
Virginia Department of Health.
Sandra Ryals, R.N., M.S., Nurse Manager; E. J. Clarke, Jr., M.D., M.P.H., Health
Director; Susan Ostaseski, R.N.; Malcolm Tenney, Jr., M.D., Regional Medical
Director; and Patty Tiller, R.N., M.P.H. Regional Nurse
1987 Outstandin9 Citizen Award:
Congratulations are extended to Winnie Krasnow, Health Counseling Specialist
with the Department of Family Planning, Roanoke City Health Department, for
becoming the recipient of the 1987 Outstanding Citizen Award given by the
Virginia Council of Social Welfare. Winnie was cited for her boundless efforts
and enthusiasm these past two years in getting "Especially for You", a coeduca-
tional sexuality education program for 5th and 6th grade students, into the
Roanoke Valley. Through her coordination, the "Especially for You" program has
been a highly successful after-school program and will soon become a part of the
Roanoke City in-school curriculum.
-32-
ESPECIALLY FOR YOU
Community Education continues to be a very vital part of the Roanoke City Health
Department's effort in the prevention of early pregnancy. Roanoke's out of
wedlock birthrate (usually to teenagers) is twice the national average. The
city's pregnancy rate for girls age 14 and younger is more than double the State
average.
For the past two years, "Especially for You", an after school co-education
sexuality education program for 5th and 6th grade students has been offered in
19 Roanoke City Elementary Schools and on a limited basis in the county schools
of Roanoke, Botetourt and Craig county schools. North Cross, a private school
and High Street Baptist Church also participated.
"Especially for You" focuses on the enhancement of self-esteem, develops problem
solving and decision making skills, provides information on human growth and
development (puberty) and promotes a greater awareness of human sexuality. The
program encourages family discussions and allows individual families to teach
their own values and beliefs.
The classes have been taught by 35 volunteer teachers who participated in an
intensive three-day training workshop. Local PTA's sponsored the program.
Prior to the initial class, parents who had children in the 5th and 6th grades
were invited to meet the teachers, learn more about "Especially for You", ask
questions and address concerns. Parental permission is required for a child to
participate.
During the 1985-86 school year, approximately 500 students in the Roanoke Valley
participated. The enrollment in the 1986-87 school year was 965. This includes
two in-school pilot "Especially for You" programs that were taught at Jackson
and Breckenridge Jr. High Schools in the seventh grade by home economics
teachers.
The success of "Especially for You" has far exceeded our expectations. Due to
busing, after school activities and the shortage of trained volunteer teachers,
many children were unable to participate. In the 1987-88 school year,
"Especially for You" will be piloted as an in-school program for sixth grade
students in Roanoke City's elementary schools which will replace the current
sixth grade family life curriculum. Grants from the City of Roanoke, March of
Dimes, and Better Beginnings enabled the program to be offered.
-33-
HEALTHY MOTHERS/HEALTHY BABIES PROGRAM
Roanoke City Health Department offered four (4) programs for pregnant women
during the month of May, which was featured nationally as being "Healthy
Mothers/Healthy Babies" month. The programs were open to the general public,
free of charge, and marketed in the community as educational efforts to prevent
premature births and low birth weights. Educational games and learning activi-
ties were provided to reinforce the information taught through short talks and
videos. Prizes were offered as incentives for drawing people to the programs
and for learning the material presented. Ann E. Cherian, Public Health
Nutritionist, served as the program coordinator and was responsible for the
program's success. Brenda Cobbs, PHN, assisted with presentations and weigh-in
registrations.
A total of 50 different adults participated in the programs with 6 mothers
attending all four programs. Prizes and gifts were donated by three major pri-
vate companies: Playskool, Playtex, and Mead-Johnson. Packets with education/
program information, program events and small gifts were given to all
registrants each week of the program series.
Week I (May 7) features the topic, "Pregnancy and Developing Fetus". Twenty-
seven persons attended and five prize drawings were held: from the pretest box,
fetal development papers from "safe passages" booklet, door prize from registra-
tion cards, woman nearest to delivery date, and woman earliest in her pregnancy.
All persons received teddy bears from Ross Labs.
Week II (May 14) focused on "Nutrition and Foods". Table food displays included
all WIC foods available for a pregnant woman for one month. Also, three days
food amounts were arranged with rubber food models displaying meals. Mothers
had to decide which days had an adequate amount of food for a pregnant woman.
Eleven persons attended, and babysitter boards from Mead-Johnson were awarded to
all, in addition to individual drawings.
Week III (May 21) highlighted "Dangers for Baby". Sixteen persons attended and
received drinking cups with lids from Ross Labs. Video, films and talks focused
on things to avoid during pregnancy: alcohol, smoking and drugs.
Week IV (May 28) features "Baby Care and Child Development". Nineteen persons
attended and received formula pitchers form Mead-Johnson.
A baby stroller was awarded as the grand prize at the conclusion of the program
series. Points for the grand prize drawing were given based on:
10 points for each program attended.
10 points for being under a doctor's care.
10 points for gaining three pounds by end of programs.
5 points for bringing another pregnant woman, husband, mother or
mother-in-law to the programs.
-34-
Learning became fun through the skillful use of gifts, educational information
and lots of prize rewards.
Ann Cherian, Nutritionist, presenting prize to Winner
Brenda Cobbs, P.H.N., teaching Healthy Mothers/Healthy Babies Class
-35-
SIX-YEAR PLAN
In order to fulfill the mission of the Virginia Department of Health, long range
planning and agressive budget preparation became the focus this year, as health
districts throughout the State were directed by the State Health Commissioner to
develop a six-year plan for 1988-1994. Goals were set which are based on the
health protection, prevention and promotion needs of the community.
A collaborative approach was utilized by Roanoke City Health District which
began with the formation of a Steering Committee comprised of the District
Director and management/supervisory team. The plan format and program areas
were identified by the Steering Committee using the State Health Department
Guidelines. Then, each identified program area was assigned to a subgroup to
develop. Subgroups used various methods in their community needs assessments,
including but not limited to, telephone surveys, patient questionnaires, com-
munity surveys conducted by other agencies, key informants, staff assessments,
demographic data, reports by local, state and national governments, etc. The
Steering Committee and subgroup leaders met on a bi-weekly basis to review
progress, discuss program areas and make recommendations for change and content.
Summaries of the 21 program plans were submitted to the Southwest Region and
will be compiled into an overall State Health Department Plan.
The staff and Steering Committee sought to achieve the ideal and not self-impose
previous constraints in developing the plan for 1988-1994. Programs addressed
in Roanoke City Health District's plan include the following:
Administration
Acquired Immune Deficiency
Syndrome
Child Health
Chronic Disease
Dental Health
Family Planning
Food
Health Education
Home Health
Housing
Infectious Disease Control
Insect & Rodent
Maternal Health
Nutrition Services
Other Environmental Regulatory
Establishments
Rabies Control
School Health
Sewage
Sexually Transmitted Disease
Swimming Pools
Tuberculosis
The Six-Year Plan is intended to be a working document and a comprehensive
guideline for addressing the public health needs of our community.
Implementation of strategic planning will enhance effective use of management
resources and preparation for the future. The plan will be used to document and
justify budget requests, personnel requirements, supplies/equipment needs, and
to monitor health department service delivery to the community. The district
management team will provide ongoing monitoring of the plan with formal eva-
luation and revisions, as needed, on an annual basis. Next year's annual report
will feature more specific details of the plan itself, as implementation gets
underway.
-36-
WOMEN~ INFANTS AND CHILDREN (WIC) PROGRAM
In October, 1977, the Special Supplemental Food Program for WIC began in Roanoke
City Health Department. The WIC Program provides nutritious food and dietary
counseling for its participants based upon their special nutritional or medical
and financial needs. Although much of the funding for the program originates
with the U. S. Department of Agriculture, the State Health Department and local
health districts, like Roanoke City, are responsible for administration and
management of operations.
During the past ten years, the Roanoke City Program has grown and developed to
a level that serves approximately 2,900 individuals per month and continues to
receive excellent performance ratings on evaluation reviews conducted by the
regional office staff. WIC operations in this district have been used as an
example for programs throughout the State.
Throughout the Fiscal Year 86-87, the Health Department has continually worked
to improve the integration of WIC services with comprehensive maternity care,
including prenatal clinics, home and hospital visits and nutrition classes at
the Roanoke City Schools' pregnant teens program. This link is vital to guaran-
tee that women begin receiving WIC supplemental food, backed by solid useful
nutrition education and information as soon as possible in pregnancy. The
necessity for early maternal enrollment in WIC is supported by the Government
Accounting Office report, "participation in WIC is associated with a 16-20 per-
cent decrease in the proportion of low birth weight infants born to women eli-
gible for WIC. WIC mothers appear to experience greater benefit the longer they
participate."
It is estimated that the current enrollment in the WIC Program in Roanoke City
represents 60% of those who are potentially eligible for benefits. This propor-
tion is significantly greater than the State's overall enrollment averages,
which indicates that the Health Department as a whole, and the WIC Program in
particular, do an exceptional job of networking with other community service
agencies in order to promote participation in all programs and especially WIC.
In Fiscal Year 1986-87, the WI¢ Program supplied many benefits to Roanoke City
and its population, besides those medical and nutritional ones provided to
patients. The Harvard School of public Health has shown that for every $1.00
spent of WIC supplemental foods, $3.00 in health care costs are saved. In addi-
tion, participants received approximately $84,000 per month in increased food
purchasing power, money which was spent by City residents at local vendors.
This demonstrates that the WIC Program in this Health District is very good for
Roanoke City and its people.
-37-
-38-
January 27, 1988
File #242
The Honorable G. O. Clemens
Chairman
Court Corr~r~nity Corrections Program
Judicial Board
P. O. Box 1016
Salem, Virginia 24153
Dear Judge Clemens:
Your communication requesting that Council ratify and confirm the
appointment of Beverly T. Fitzpatrick, Sr., and Gordon Shapiro as
the City's representatives to the Court Co,,~f~nity Corrections
Program Policy Board, was before the Council of the City of
Roanoke at a regular meeting held on Monday, January 25, 1988.
On motion, duly seconded and unanimously adopted, Council
ratified and confirmed the appointment of Messrs. Fitzpatrick and
Shapiro.
Sincerely, ~
Mary F. Parker, C~IC
City Clerk
MFP:ra
pc:
Mr. Beverly T. Fitzpatrick, Sr., 2425 Nottingham Road,
S. E., Roanoke, Virginia 24014
Mr. Gordon H. Shapiro, 3480 Peakwood Drive, S. W., Roanoke,
Virginia 24014
P, oocn456 MunicipolBullding 215Churo~Av~nue. S.W. Roanoi~,Vlrg~nla24011 (703)981-254t
TWENTY-THIRD JUDICIAL CIRCUIT
OF VIRGINIA
December 29, 1987
The Honorable Noel C. Taylor
Mayor, City of Roanoke
Roanoke, Virginia
Dear Mayor Taylor:
As you are aware, for 'the last several years the
Roanoke Valley Alcohol Safety Action Program, commonly referred
to as VASAP, together with several other similar and associated
programs, have been supervised and overseen by a Court Community
Corrections Program Judicial Board made up of Judges from the
various communities being served by the programs. The Judges
have decided to turn over supervision of the programs to
community leaders and the Bylaws of the program have been amended
to replace the Judicial Board with a Policy Board. The Bylaws of
the organization provide for the initial Policy Board to be
appointed by the Judicial Board for staggered terms, the members
to be from the jurisdictions served by the program. After the
expiration of the initial appointment, the subsequent
appointments and selection of members shall be the responsibility
of the various governing bodies making up the area of service of
the programs.
The new Bylaws of the Policy Board call for the Board
to consist of nine members representing the jurisdictions served
by the programs. Roanoke City, Roanoke County, Salem and the
Alleghany Highlands each are to have two representatives and the
area of Botetourt and Craig Counties shall have one
representative.
For your jurisdiction Beverly T. Fitzpatrick, Sr. and
Gordon Shapiro have been appointed to membership on the Policy
Board. Beverly T. Fitzpatrick has been appointed for a 2 year
term and Gordon Shapiro has been appointed for a 1 year term.
These appointments are for terms ending December 31, of the
respective years. On behalf of the Judicial Board making these
initial appointments, I would ask that you ratify and confirm
this appointment and that you place these matters on your
standing agendas so that this person or his replacements might be
appointed or reappointed at the appropriate time.
For your further information, the Policy Board will
supervise the Roanoke Valley Alcohol Safety Action Program, the
Community Diversion Program and the Juvenile Court Driver
Improvement Program. These programs will continue to be
administered and directed on a day to day basis by the very
capable James T. Phipps, Director. It is not anticipated that
there will be any substantial changes in the basic concept of
these programs. Our Court Community Corrections Program has
generally been recognized as one of the most outstanding in the
Commonwealth, and there is no reason that the program cannot
continue to have the same recognition.
Speaking on behalf of the Judicial Board and all of the
Judges who receive the benefits of these programs, we express our
appreciation to each and all of the local governing bodies who
have cooperated so splendidly to see that these programs are in
place as a service to our communities.
~er¥ truly yours,
Chairman,
Court Community Corrections Program -
Judicial Board
GOC:c
January 27, 1988
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtanger:
I am attaching copy of Ordinance No. 28959, amending and reor-
daining certain sections of the 1987-88 General and Grant Funds
Appropriations, providing for the appropriation of $6,000.00 for
the 1988 Western Virginia Regional Science Fair Program, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 25, 1988.
Sincerely, f~
Nary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr. W. Robert Herbert, City Manager
Mr. Edwin R. Feinour, Chairman, Roanoke City Schoo~ Doard,
3711 Peakwood Drive, S. W., Roanoke, Virjinia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box 13145,
Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. Oo Box 13105, Roanoke, Virginia 24031
Room 456 Municipal I~ildlng 215 C~urch Ave~'~e. S.W. Roal'~:~, VIrglnlo 24011 (703) 981-254.1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1988.
No. 28959.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Grant Funds Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Education
Instruction (1) .....................................
Other School Expenditures (2) .......................
$55,410,072
31,998,827
403,813
Grant Fund
Appropriations
Education
1988 Western Virginia Regional
Science
Fair (3-4)...
$10,526,494
6,000
Revenue
Education
1988 Western Virginia Regional
Science
Fair (5-6)...
$10,526,494
6,000
1) Instructional
Supplies (001-060-6002-6030-0309) $(4,400)
Transfers to
Grant Fund
Materials
Travel Expenses
Local Match
Contributions
(001-060-6012-6065-0801) $ 4,400
(035-060-6936-6030-0309) 1,250
(035-060-6936-6030-0402) 4,750
(035-060-6936-1101) 1,600
(035-060-6936-1103) 4,400
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
January 25, 1988
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
Appropriation of Funding for Roanoke City School
Fair
Science
I have reviewed the attached request for appropriations
for the School Board. The 1988 Regional Science Fair program is
funded with $4,400 in contributions from other school districts
and $1,600 in local funds. The local funding is available in the
Instruction category of the School accounts in the General Fund in
Account 001-060-6002-6030-0309 entitled "Instructional Supplies".
I recommend that you concur with this request of the
School Board.
JMS/kp
~rector of Finance
'q~l Edwin R. F~inour, Chairman
UJllllom LUhtte, ~i'., Vice Chairman
Donald
,..- Floanoke
Cil:¥ School oard
Sallye T. Col,~mo~
LaVerno B. Dillon
David H. Usk
P.O Box 13105, Roanoke, Virginia 24031 · 703-981-2381
January 13, 1988
-Jomes M. Tumor, J~.
F~ank P. Toro, Sup~rintenden~
i~lch~d L Helley, Clerk of the Board
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of
January 12, 1988, the School Board respectfully requests City
Council to appropriate $6,000.00 for the 1988 Western Virginia
Regional Science Fair program. School districts will contribute
toward the cost of the fair, with a local match of $1,600 from the
Roanoke City Schools.
Sincerely,
Richard L. K
Clerk of the Board and
Executive for Business Affairs
rg
Eno.
cc: Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
I~'. Wilburn C. Dibling
Ur. Joel M. Schlanger (with accounting details)
Excellence in Education
Roenoke, ¥ir(inia
APPROPRT&TXO# ReOUgn?
1988 Western Virfinia Refionai $oienne Fair
hq3h
035-OhO-hq3h-h030-0309
035-ObO-b93h-h030-O#02
Materials
Travel Expenses
Total Appropriation ~nit ZgB
035-OhO-6q36-1101
035-060-6936-1103
1,250. OO
$ h{ 000T O0
Local Match $ 1 hO0. O0
Contributione '
$ b, O00. O0
The 1988 Restern Virginia Regional Science Fair is being hosted by Roanoke
City. School Districts will contribute toward the cost oF the Fair, with a
local match coet to Roanoke City Schoole in the amount o~ 81,500 to be taken
From aonount O01-ObO-hO02-5030-0309. The grant period will end June 30, 1988.
January 12, 1988
January 27, 1988
File #472-305
Montgomery Green
P. 0. Box 12527
Roanoke, Virginia
24026
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28961, accepting your bid
for three co.~lercial refrigerator units, in the total amount of
$5,664.00, for use at the Juveni te Probation House (Youth
Haven I), which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, January 25, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc: Mr.
Mr.
W. Robert Herbert, City Manager
Witburn C. Dibting, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Mr. Jack E. Trent, Manager, Juvenile Probation House
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
l~oor'n456 MunlclpalBuildtng 215(~urahAve~ue, S.W. Roc~nc:~ke, Vlrg~nlo2401'l (703)981-254.1
January 27, 1988
File #472-305
Eastern Sales & Equipment Service
P. O. Box 5425
Roanoke, Virginia 24011
Ladies and Gentlemen:
John G. Kotbe, Inc.
6434 Peters Creek Road, N. W.
Roanoke, Virginia 24019
I am enclosing copy of Ordinance No. 28961, accepting the bid of
Montgomery Green for three commercial refrigerator units, in the
total amount of $5,664.00, for use at the Juvenile Probation
House (Youth Haven I), which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
January 25, 1988.
On behalf of the Council, [ would tike to express appreciation
for submitting your bid on the abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eno.
Roon3 456 Municipal Building 2t5 (3~ura~ Avenue, S.W. Rcx3no~, Vlrg~nlo 24011 (703) 98t-2541
IN THE COUNCIL OF TRE CITY OF
The 25th day of January, 1988.
No. 2896].
ROANOKE,
VIRGINIA,
5A'
AN ORDINANCE accepting the bid of Montgomery Green made to the
City for furnishing and delivering three commercial refrigerator
units; rejecting all other bids made to the City; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Montgomery Green made to the City, offering to
supply three commercial refrigerator units, meeting all of the City's
specifications and requirements therefor, for the total bid price of
$5,664.00, which bid is on file in the Office of the City Clerk, be
and is hereby ACCEPTED.
2. The City's Manager of General Services is hereby authorized
and directed to issue the requisite purchase order therefor, incor-
porating into said order the City's specifications, the terms of said
bidder's proposal and the terms and provisions of this ordinance.
3. Any and all other bids made to the City for the aforesaid
equipment are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's apprecia-
tion for such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
January 27, 1988
File #60-472-305
Mr. Joel M. Sch~anger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28960, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the appropriation of $5,664.00 to
the Juvenile Probation House budget, in connection with the
purchase of three new refrigerator units from Montgomery Green,
in the total amount of $5,664.00, which Ordinance was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, January 25, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr.
W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Mr. Jack E. Trent, Manager, Juvenile Probation House
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room 456 Munlcil~al I~ildlng 2'15 Church Avenue, S.W. I~c~:~e, Virginia 2~11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1988.
No. 28960.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
ApproDriations
Public Safety
Juvenile Probation House (1) ........................
Revenue
Grants-in-Aid Commonwealth
Other Categorical Aid (2) ...........................
1) Other Equipment (00~-054-3350-9015) $ 5,664
2) VSDA - Youth Haven (001-020-1234-0662) 5,664
$22,115,524
298,804
$47,692,85Z
11,682,909
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
January 25, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: USDA SPECIAL GRANT FOR PURCHASE OF FOOD SERVICE EQUIPf4ENT
I. BACKGROUND
The Juvenile Probation House (Youth Haven I) is a depart-
ment of the City of Roanoke under the Directorate of
Human Resources.
Bo
Operational expenses of the department are funded through
a block grant from the State Department of Corrections
which funds approximately 100 percent of operational
costs and equipment and 66 2/3 percent of salaries and
wages.
This department has been in operation since October 1~
1970, and houses 12 adolescent boys who are placed by the
Juvenile Court for supervised care, treatment and coun-
seling.
D. Youth Haven I's major food service problem is as follows:
1. Two (2) 15 year-old domestic refrigerators are in
poor condition and need replacing.
One additional refrigerator with commercial units is
needed to meet current food storage needs and
requirements.
II. CURRENT SITUATION
Approval for reimbursement to the City of Roanoke has
been granted under a special allotment of USDA funds
received by the State Department of Corrections from the
United States Department of Agriculture's National School
Lunch, Breakfast, and Special Milk Program.
December 14~ 1987, State Department of Corrections
approved reimbursement for three new refrigerators not to
exceed $5~700 total.
C. Bids were received on January 14, 1987. Bid tabulation
is attached.
Mayor and Members of Council
January 25, 1988
Page 2
III. ISSUES
A. Budget concerns.
B. quality of food service.
C. Cost.
IV. ALTERNATIVES
A. Authorize the purchase of three (3) new refrigerator
units from Montgomery Green for the total cost of $5~664.
Budget concerns. The City will be reimbursed 100
percent by the State Department of Corrections USDA
standards.
quality of food service. Food Service will be
enhanced by providing adequate food storage space to
accommodate milk products, eggs, produce, USDA
cheese, and other foods needing refrigeration.
3. Cost. The bid price is within the amount approved
by the State.
Do not authorize the purchase of the commercial refriger-
ator units at the Juvenile Probation (Youth Haven I).
1. Budget concerns. Not at issue.
quality of food service. The lack of adequate and
dependable refrigeration space limits the program's
ability to benefit from the USDA commodities program
and often causes shortages of essential foods.
3. Cost. Available funds would not be expended.
V. RECO~4ENDATION
Council concur in Alternative A and authorize the pur-
chase of three (~) new refrigerator units from Montgomery
Green for the total cost of $5~664 which is 100% reim-
bursable by the State Department of Corrections.
Appropriate $5,664 to the Juvenile Probation House
budget, Account #001-050-3350-9015 to cover the initial
cost of equipment purchases and increase the revenue
estimate Account #001-020-1234-0662 by the same amount.
Mayor and Members of Council
January 25, 1988
Page 3
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JDR/JT/gs
Attachment
pc:
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Jack Trent, Program Manager, Juvenile Probation House
January 27, 1988
File #60-246
Mr. Joet M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtanger:
I am attaching copy of Ordinance No. 28962, amending and reor-
daining certain sections of the 1987-88 Consortium Fund
Appropriations, providing for the appropriation of the
Consortium's net funding adjustment of $86,913.64, and increasing
the revenue estimate in the amount of $86,913.64 in accounts to
be established by the Director of Finance, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, January 25, 1988.
Sincerely, ~l~_.
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr. W. Robert Herbert, City Manager
Mr. James O. Ritchie, Director of Human Resources
MS. Carolyn H. Barrett, Administrator, Fifth District
Employment and Training Consortium, 425 West Campbell Avenue,
Roanoke, Virginia 24016
Room ~ Mun~i~::d D~llc~lng 215 Church Avenue, S.W. Roono~e, Vlrg~nto 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1988.
No. 28962.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Consortium Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Consortium Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Fifth District Employment & Training Consortium- FY86
Veterans Employment/Training (1) ...................
Fifth District Employment & Training Consortium- FY87
JTPA Admin. Pool (2) ...............................
Title IIA (3) ......................................
Project Trade (4) ..................................
Employment Services (5-Z6) .........................
Teen Parents (17-27) ...............................
Fifth District Employment & Training Consortium- FY88
JTPA Admin. Pool (28) ..............................
Title IIA (29) .....................................
Revenue
Fifth District Employment & Training Consortium- FY86
Veterans Employment/Training (30) ..................
Fifth District Employment & Training Consortium- FY87
JTPA Admin. Pool (31) ..............................
Title IIA (32-33) ..................................
Project Trade (34) .................................
Employment Services (35) ...........................
Teen Parents (36) ..................................
Title IIB (37) .....................................
Fifth District Employment & Training Consortium- FY88
JTPA Admin. Pool/Title IIA (38-43) .................
Title IIB (44) .....................................
$ 94,510
94,510
1,904,404
296,951
1,090,313
71,913
35,886
1,733,173
320,880
1,239,157
$ 94,510
94,510
1,904,404
296,951
1,090,3Z3
71,913
35,886
67,904
1,733,Z73
1,560,037
67,904
1) Funding Authority
2) Funding Authority
3) Funding Authority
4) Funding Authority
5) Admin. Wages
6) Admin. Fringes
7) Admin. Misc.
8) Job Search Wages
9) Job Search Fringes
10) Job Search Travel
ll) Job Search Supplies
12) Work Exp. Wages
13) Work Exp. Fringes
14) Work Exp. Travel
15) Work Exp. Misc.
16) Job Search Leases
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38)
39)
40)
41)
42)
43)
44)
Prof. Wages
Prof. Fringes
Non-Prof. Wages
Non-Prof. Fringes
Supplies
Travel
Admin. Fringes
Tuition
Transportation
Child Care
Admin. Wages
Funding Authority
Funding Authority
State Revenue
FDETC Contributions
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
State Revenue
034-054-8670-9990)
034-054-8760-9990)
034-054-8761-9990)
034-054-8769-9990)
034-054-8770-8010)
034-054-8770-8011
034-054-8770-8020
034-054-8770-8110
034-054-8770-8111
034-054-8770-8112
034-054-8770-8115
034-054-8770-8260
034-054-8770-8261
034-054-8770-8262
034-054-8770-8269
034-054-8770-8118
034-054-8775-8300
034-054-8775-8301
034-054-8775-8302
(034-054-8775-8303
(034-054-8775-8310
034-054-8775-8311
034-054-8775-8321
034-054-8775-8322
034-054-8775-8323
034-054-8775-8324
034-054-8775-8320
034-054-8860-999(
034-054-8861-9990
034-034-1234-8665
034-034-1234-8776
034-034-1234-8761
034-034-1234-8762
034-034-1234-8769
034-034-1234-8770
034-034-1234-8775
034-034-1234-8764
034-034-1234-8871
034-034-1234-8872
034-034-1234-8863
034-034-1234-8876
034-034-1234-8861
034-034-1234-8862
034-034-1234-8864
$( 17,170)
(50,397)
(230,629)
4,962)
49)
35)
50)
874)
1,481)
123)
437)
463)
1,328)
155)
1,645)
1,664
211)
788)
1,498)
418)
39)
196)
238)
3,692)
1,456)
5,670)
92
78,117
331,045
( 17,170
( 50,397
(204,541
26,088
4,962
4,976
14,114
42,319
17,720
100,416
10,000
50,397
209,629
21,000
42,319
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
January 25, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Members of Council:
Funding Adjustments for the
Fifth District Employment and
Training Consorti~n
Annual Closeouts or Final Invoices have been sutm~tted by the
Consortium for the following FY 1987 grants:
1. Veterans Program
2. Project Trade
3. Employment Services
4. Teen Parent
5. Title II-A
The Governor's Employment and Training Depgr~mmnt has set aside
funds in the form of Coordination Grants for the purpose of
increasing coordination and partnership between Service Delivery
Areas (such as the Consorti~n), and public, private, educational,
and ~ployment and training agencies within the area served by the
SDA.
The Job Training Partnership Act legislation allows the Governor's
Employment and Training Department to utilize a portion of JTPA
funds to reward Service Delivery Areas (SDAs) exceeding the Title
II-A performance stanH~rds.
The City of Roanoke is the grant recipient for Consortium funding.
City Council must appropriate the funding for all grants the
Consortium receives.
II. CURRENT SITUATION
FY 1987 Consortium appropriations and revenues need to be adjusted
to reflect final expenditures reported to grantor agencies.
Unexpended FY 1987 Title II-A funding in the mnount of $230~629.00
was transferred by the Governor's Employment and Training Department
into the current fiscal year.
The Consortium was awarded a Coordination Grant in the mnount of
$10,000.00 for the period September 1, 1987 through June 30, 1988.
The Governor's Employment and Trainin~ Department awarded the
Consortium an Incentive Grant of $118 136 for exceeding FY 1987
Performance Standards for Title II-A~ the Performance
Members of Council
Page 2
January 25, 1988
Standards achieved were:
1. Youth Entered Employment Rate of 53.57%
2. Adult Entered MAoloyment Rate of 80.54%
3. Adult Average Wage of $5.04
4. Youth Average Wage of $3.83
5. 941 Total Participants Served and 718 Terminated
(223 Carried over into this program year)
6. 454 Participants Placed in Jobs
(304 of the 454 Participants Placed in Jobs, were Roanoke City
Residents - 67%. )
(655 or 70% of those served were also Roanoke City Residents. )
III. ISSUES
A. Grant Closeout
B. Program Operation
D. Timing
IV. AL'£~NATIVES
A. Appropriate the Consortium's net fundin~ adjustment of $86~913.64
and increase the revenue estimate for $86,913.64 in accounts
established by the Director of Finance.
1. Grant Closeout - Will be completed for FY 1987 grants.
Program Operation - Planned progrmns will be expanded or new
programs will be initiated by the Consortiun's Policy Board and
Private Industry Council. Consortium staffing levels will be
maintained.
Funding - $86~913.64 net increased funding is available from
grantor agencies at no cost to the City.
Timing - Inmmdiate action will authorize program start-up after
approval by the Consortium's Policy Board and Private Industry
Council.
Do not appropriate the Consortium's net fundin~ adjustment of
$86~913.64 and do not increase the revenue estimate for $86,913.64
in accounts established by the Director of Finance.
1. Grant Closeout Will be inc~a~¥1ete for FY 1987 grants.
Members of Council
Page 3
January 25, 1988
Progrmn Operation - Planned end additional programs to serve
participents would be curtailed. Consortit~n staffing would be
reduced.
3. Funding - Not a factor.
4. Timing - De~aywill cause late start-up of progrmns end
underexpendlture of available funds.
V. RECCP~ENDATION
Approve Alternative A:
Appropriate the Consortiom's net f~ndin~ adjustment of $86,913.64
and increase the revenue estimate for $86~913.64 in accounts
established by the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Homan Resources
O~.e o~ ¢r~ Qty Oer~
January 2?, 1988
File #72
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28963, concurring in the
recommendation of the City Manager's Follow-up Task Force on
Homeless as to the allocation of Emergency Shelter Resource
Funds, and authorizing execution of the subgrant agreements with
Total Action Against Poverty, Roanoke Area Ministries, and the
Salvation Army to administer said funds, which Resolution was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, January 25, 1988.
~incerely,
~ary F. Parker, CMC
City Clerk
MFP: ra
pc:
Ms. Wendy W. Moo.e, Executive Director, Roanoke Area
Ministries, 920 South Jefferson Street, Suite 101, Roanoke,
Virginia 24016
Mr. Theodore J. Edlich, [[I, Executive Director, Total Action
Against Poverty, P. O. Dox 2858, Roanoke, Virjinia 24001
Captain Allen Sattertee, Salvation Army, [nc., P. O.
Box 1631, Roanoke, Virginia 24008
Mr. WilDurn C. Dibling, ,Ir., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. James D. Ritchie, Director of Human Resources
Ms. Donna S. Norvelte, Staff Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room456 MunlcipaIBulldlng 215C~ur~Av~'~ue.S.W. Roanc~e,¥1rcj~nla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1988.
No. 28963.
A RESOLUTION concurring in the recommendation of the City
Manager's Follow-up Task Force on Homeless as to the allocation
of Emergency Shelter Resource Funds, and authorizing the execution of
the subgrant agreements with Total Action Against Poverty, Roanoke
Area Ministries, and the Salvation Army to administer the funds.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council concurs in the recommendation of the City
Manager's Follow-up Task Force on Homeless to allocate the
$26,000 Emergency Shelter Resource Fund as follows, to-wit:
(a)
(b)
(e)
$20,000 to Total Action Against Poverty for the
transitional living center project for renova-
tions to the building;
$3,000 to Roanoke Area Ministries for the RAM
House project for the purchase of food for the
day Shelter;
$3,000 to the Salvation Army with $2,100 of that
amount for the payment of maintenance, operation
(including rent; excluding staff), insurance,
utilities and furnishings, and the remaining $900
for the provision of essential services concerned
with employment, health, substance abuse, education
or food.
2. The City Manager, W. Robert Herbert, or the Assistant
City Manager, Earl B. Reynolds, Jr., is hereby authorized to
execute the proper subgrant agreements with Total Action Against
Poverty, Roanoke Area Ministries, and the Salvation Army for the
administration of the funds.
ATTEST:
City Clerk.
C!F¥~ F · January 25, 1988
Honorable Mayor Noel C. Taylor and
Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: EMERGENCY SHELTER RESOURCE FUND ALLOCATION
I. BACKGROUND
City Manager's Task Force on Homelessness studied the
homeless and low-income housing situation in Roanoke and
presented their findings and recommendations in a
comprehensive report titled, "No Place To Call Home" in
April, 1987.
Task Force recommended that emergency bed space be
expanded to meet the demand for shelter and that a day
shelter for the City's homeless be established.
City Manager appointed a follow-up task forc~ to evaluate
how well the report's recommendations are implemented and
to recommend new activities based on future findings.
Roanoke City Council accepted an Emergency Shelter Grant~
Program entitlement of $26~000 on November 16, 1987,
Resolution #28872, allocated under the Stuart 8. McKinney
Homeless Assistance Act, from the United States
Department of Housing and Urban Development to provide
services to the homeless.
~ity appropriated the funds to an Emergency Shelter
Resource Fund enabling local non-profit organizations to
apply for financial support to improve the quality of
shelter facilities.
Fo
~ity invited applications from local agencies and
publicly advertised for proposals to assure that all
interested organizations have an opportunity to submit
their funding requests. The deadline to submit
applications was December 1, 1987.
City Manager asked the Follow-up Task Force on the
Homeless to carefully review proposals submitted within
the designated time frame and recommend the allocation of
funds to benefit the citizens of Roanoke.
II. CURRENT SITUATION
Roanoke Area Ministries~ Total Action Against Poverty~
TRUST~ and the Salvation Army~ submitted proposals for
funding through the Emergency Shelter Resource Fund.
B. Requests from the four agencies totaled $60,500.
Roanoke Area Ministries requested 57~00~ for RAM
House, a comprehensive day facility for the
homeless.
Total Action Against Poverty requested 526~00~ for
the reenovation of a recently acquired building to
house a transitional living center.
TRUST requested 57~500 for the renovation of
existing facilities.
o
Salvation Army requested 520~000 for their homeless
housing program.
Committee carefully studied each proposal using the
application requirements, federal guidelines, and
pre-determined criteria to recommend the allocation of
these funds and found all four agencies were eligible for
funding after meeting application requirements and
federal guidelines.
Do
Follow-up Task Force on the Homeless submitted the
following recommendations to the City Manager based on
the guidelines and criteria.
1. 53~000 be allocated to Roanoke Area Ministrie~ for
the RAM House Project for the purchase of food for
the day shelter.
520~000 be allocated to Total Action Against Poverty
for the transitional living center project for
renovations to the building.
53~000 be allocated to the Salvation Army for the
homeless housing project designated as follows:
a)
52100 for the payment of maintenance, operation
(including rent, excluding staff), insurance,
utilities, and furnishings.
b)
5900 for the provision of essential services
concerned with employment, health, substance
abuse, education, or food.
4. Committee does not recommend an allocation for TRUST
III.
at this time because they will receive funding of
$9,465 from the Virginia Shelter Grants Program
through the City of Roanoke which exceeds the amount
requested from the Emergency Shelter Resource Fund.
However, TRUST should be given high consideration
for future funding as monies become available.
ISSUES
B. Timing.
C. Fundin9.
Services to citizens.
IV. ALTERNATIVES
Concur with the recommendations submitted by th~
Follow-up Task Force on the Homeless for the allocation
of Emergency Shelter Resource Funds and authorize the
City Manager to execute the attached sub-grant agreementq
with Roanoke Area Ministries, Total Action Against
Poverty, and the Salvation Army to administer these
funds.
Services to citizens. The quality of existing
shelter space would be improved; emergency bed space
would be increased; and day facility services would
be enhanced for homeless citizens.
Timing. Funds must be obligated by Wednesday, April
20, 1988.
Funding. Federal grant funding of $26,000 was
previously appropriated and is available in account
#035-054-8830-xxxx. Necessary local match will be
provided by agencies, and no City funds are
required.
Do not concur with the recommendations and do not
authorize the City Manager to allocate funds at this
time.
Services to citizens. Existing programs and
services would not be increased or enhanced.
Establishment of new facilities may be negatively
affected.
2. Timing. No effect.
Fundin9. The City would have to obligate the funds
for emergency shelter by April 20, 1988 or risk
losing the grant allocation.
V. RECOMMENDATION
City Council concur in the implementation of Alternatiw
~ and the $26,000 Emergency Shelter Resource Fund as
recommended by the Follow-up Task Force on the Homeless
and authorize the City Manager to execute the
sub-grant agreements (copies attached).
Allocate $207000 to Total Action Against Poverty for
the renovation of the transitional living center.
Allocate $3~000 to Roanoke Area Ministrie~ for the
RAM House Project.
Allocate $37000 to the Salvation Army for the
homeless housing project.
Respectfully submitted,
WYRob6-~t Herbert
City Manager
WRH/JDR/DSN/slw
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Donna S. Norvelle, Staff Coordinator
Marie Pontius, Grants Monitoring Administrator
Attachments
AGREEMENT
THIS AGREEMENT is made and entered into this day of January,
1988 by and between the CITY OF ROANOKE, VIRGINIA, a municipal
corporation organized and existing under the laws of the Commonwealth of
Virginia, hereinafter referred to as the Grantee, and Roanoke Area
Ministries, a non-stock corporation, created and existing under the laws
of the Commonwealth of Virginia, hereinafter referred to as the
Subgrantee.
WITNESSETH:
WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program
(ESGP) entitlement locality with an approved Comprehensive Homeless
Assistance Plan.
WHEREAS, an ESGP entitlement of $26,000 was awarded to the City by the
Department of Housing and Urban Development under the Stewart B.
McKinney Homeless Assistance Act.
WHEREAS, by Resolution No. 28872, adopted November 16, 1987, City
Council authorized the acceptance of the ESGP entitlement of $26,000.
WHEREAS, the City established an Emergency Shelter Resource Fund with
this ESGP entitlement.
THEREFORE, the parties hereto mutually agree as follows:
The Subgrantee shall complete the following project activities
which provide for the provision of esential services:
Purchase of food for the day shelter
$3,000
The Subgrantee shall complete essential services by December 31,
1988.
The Subgrantee shall receive the ESGP grant award as prescribed by
the United States Department of Housing and Urban Development. The
Grantee reserves the right to withhold payment if the Subgrantee
fails to comply with the procedures outlined in this agreement, and
federal and state regulations associated with ESGP funds.
The Subgrantee shall submit to the Grantee monthly progress reports
regarding project activities beginning thirty (30) days after
obligation of funds.
The Subgrantee acknowledges that the Grantee shall not be
responsible for any actions of employees or designated
representatives of the project. In the event of any litigation
which may arise as a result of the operation of this project, the
Subgrantee agrees to assume the risk and/or liability for the cost
of any such litigation, including but not limited to, payment of
10.
damages or attorney fees to the plaintiff and hold the Grantee
harmless therefrom. The Subgrantee also acknowledges and agrees
that it will provide its own legal representation and bear the cost
of the same. The Subgrantee also acknowledges and agrees that the
Grantee shall not be obligated to provide insurance coverage,
either commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver of the
sovereign immunity of the City of Roanoke, Grantee.
Neither the Subgrantee, its employees, assigns or contractors shall
be deemed employees of the Grantee while performing under this
Agreement.
The Subgrantee agrees to abide by the terms, guidelines, and
regulations set forth in HUD's regulations at 24 CFR Part 575, as
set forth in Attachment I and Enclosure I as if they were the
Grantee referenced therein, unless such conditions are clearly
inappropriate for the performance of particular obligations under
this Agreement.
During the performance of this Agreement, the Subgrantee agrees as
follows:
The Subgrantee will not discriminate against any sub-
contractor, employee, or applicant for employment because of
race, religion, color, sex, or national origin, except where
religion, sex, or national origin is a bona fide occupational
qualification reasonably necessary to the normal operation of
the Subgrantee. The Subgrantee agrees to post in conspicuous
places, notices setting forth the provisions of this
non-discrimination clause.
Bo
The Subgrantee, in all solicitations or advertisements for
employees placed by or on behalf of the Subgrantee, will state
that the Subgrantee is an equal opportunity employer.
Co
Notices, advertisements, and solicitations placed in
accordance with Federal law, rule, or regulation shall be
deemed sufficient for the purpose of meeting the requirements
of A and B above.
Nothing in this Agreement shall be construed as authority for
either party to make commitments which bind the other party beyond
the scope of this Agreement.
This Agreement shall remain in full force and effect until
cancelled by either party giving the other party thirty (30) days
written notice of cancellation. Any such cancellation shall be in
writing and shall be sent by certified mail.
No payment will be made for expenses incurred after receipt of
notice, except those expenses incurred prior to the date of notice
that are necessary to curtailment of operations under this
Agreement.
11. This Agreement shall be governed by the laws of the Commonwealth of
Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this
Agreement as of the date first written above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
ATTEST:
Corporate Witness
Executive Director, Roanoke Area
Ministries
ATTACHMENT I
&SWC~S
reooluLlofl, ·ills· or Iisi. lot letiou hal bell del7 adopted or
of the application, lucludtq all andorluudiup iud oBi·tenets
eouLalued there~n, and d~reeLluS led a,atherisf~ tbe peril·
connection vtLh the oppliciLlou omi tO provide ouch additioual
dale al ~7 be re~uired.
IL v~ll eouply Uttb TiLll VI of tbe Ct~ll LtS~tl Act of
(P.L. 68-352, 42 USC 2000-d), v~leb prdlibttl
on L~ bots of r~e, color, or uLu~ orqiu, Supe~rmo
~Lou~ requ~Fmen~s intrude:
The Age DLicrLuluatiou ACt of 1973, enacted ii au meed-
writ ~ the O~der Amrieau Act (P.L. 9&-135). vhich WO-
hiblLs unreonsuable dSierlm~naLlo· booed o· ilo in the
delivery of services iud bullets supported by Federal
f~ds:
·TXLle ZX of tim Educotiou dmedueuLI of 1072 (20 USC 1681, it $1q.) v~leb prohibits d~serLuAutiou ou the bells of
· ex luadueettou prosrm lad oe~tvitiee roeeiviuS Fedar-'
lvititl are offlred or speMoTad by aa adueotioual
futile).
3. Should tbe reeipieuL'l aeLloue roi·It iu tho reloeaLiou of persons
peri·set LO the Uuifom laloeotioa A-liotouee led heel /xopert!
Acquisition A~t of 1070 (P.L. 01oj66. *2 USC &601
previda, for flit iud equitnbll treameuL of persons disploced
es · rolu~L of Federal ad federally ansi. Lad pre4rm u requtrad
by tho itt. .
the political ·elicit! of SLOLe iud local loYirumnL employees,
$. It qff. ll oemply~t~ the·isis''emi· led ua~touahourl pro~llions
10.
11.
Z~ v~A1 eo~sbl~cb cereS--trio ~o prohiblL eupZoyeeo fram
ueoo, cT o~her
Zc viii tusure ~haL the foclli~eo ~mdew L~C Me~h~p, lease or
ou~tstou ~eb ehaXX h u~l~M ~u ~b aee~s~nt of ~he
pro]ee~ are ~ ~Lo~ on ~ b~romu~ ~o~ec~t. ~ena7 (~A)
receLp~ of a~ e~tes~tou rrm ~b Director d ~ ~A ~f~ce
of Federa~ ~C~v~c~eo ~nd~eac~q ~hc a faet~t~y to b u~ ~u
Zt. vLll ~oupl7, Lo r, he 'ex~en~ applic&bZe, .u~.h &ZZ ~he rflu~r~
uenL8 of hctLofl 1~* of ~h C~oi~ ~r ~t, i8 m~ed (&J U.S.C.
1857, e~. coq.), is muded ~ Public bv 01~0&) iud oec~ou
e~..eq., 80 muded by Public ~ 12-S~), reo~e~lve~7, reh~-
I~ vlll cauply v~h tho flood Succinct purchase requ~rmenr8
of bctLofl 102(i) of the Fled
Public by 93-23&, O? SLIL. 97S, Ip~ed bcuhr 13, 1976.
bc~iou 102(8) r~u~reo, on
eble 80 s eoudlt/ou for ~he
8osiotance for co~c~/on or'8~quis~Lou p~poee8 for
flood
BaLLoual B~CLOTSC ~recervo~Lou Ae~ of 1966 u amuded (16 U.S.¢.
~70), Exe~uLive OTder 11503, iud ibe Areheelofical and
Precer~actou Ae~ of lO&& (16 U.S.C. 66ta-I ei. oeq.) by (&)
eouduel of
luves~fatiouc, os ueeesoarT, ~o ideutSfy proper~Les
RicLorie Places ~h&~ 8Te oub3ecl ~o 8d~troe effec~o (cee 36 CF!
of the e~As~euce of 8uy ouch propertieo, cad by (b) eeuplltq
vt~h slx requtrmu~s ec~cbXicbed by IUD ~o avoid or mGlSc~e
adveroe effeeLo upou ouch p~oper~too. -
The Ap~lteau~ q~ees LWa~ iL v~ll eeupl! ~LLh SeeL~ou $0& of
the Bohabili~atteu &eL of 1073, ao muded C2O U.$.C. TO&,
P.L. 93-112), cud all requtreuenL8 lapoced by er p~c~au~ lo
ibe zquZa~iou of the IMpirtUaUL of kolr,.h iud hu Services
(&S C.Y.t. fane 10, Il, iud 8&)~ l~eUull&Led under tim fereloLu6
e~a~u~e. ~be app~icau~ qreeo tha~, La accordance ~ALh lbo
12.
13,
la.
IS.
16.
17.
18,
10.
· ]0 .
foregoing requtremnta, us otberv~so quill fred hindtcapped person.
by reason of IMndLcap, ohall be ezcluded frou perttetpettou tn. be
dented the beneftca of, or be oubJetted to dteer~-tut~ou under
any progrm or 8ettvttf rece~vLn4 fnde**L~ fiunelal assistance, amd
egramnt ·
It vd. Il cauply ~Lth the Liboretoz~ AnLull Yalfare A~t of 1066 C?.L.
l~-S&&; ss imud~; 7 U.S.C. 23~ e~. oeq.) end refuZs~Lous ~mulfs~ed
L~r~nder by ~M bcreLi~'of qr:cul~e (t D.F.I. hb~bep~er l)
he~d of used for resner~, tuchL~ or other ac~LvLt~so lup~rL~ by
to proteetton of wtlsudl.
Xt vXll cauply vtth provXetoni of ezecutXve order 11988, releLtu~
LO £1oodp~&tu mnegeuenL.
It v~ll caupl7 v~th the standards for aflvtroulental qmltt7 control
gover~en~ ~der th h~ona~ lily,roundel ,L of 1969 (P.L. 91o19:)
end txe~ve.~der lISle, ~oLec~on and E~uCmnL of tmvtromnLo~
~lt~y is m~ed by hecuLLve Order l~J91.
IL vii! five thc federal grantor or the Coeptroller Gdueral
any auLhortsed repreaenLttLvc the access to end the rtght
aatne all records, books, pipers, or dorumnta related to the
tucludtnl the records of contractors or subcontractors
under the grant.
ZL v~ll eoBply'v~th th~ equil oppez~untty chuso ~socrL~ ~
twlve MuLb Mrtod gce~i~ SlO,~, ~u accordance ~th th
Xt wtll tuelude, ami ~tll requtrc that ils aubreetpt~uta tuelnde
the provtoion sot forth tm 29 C~ ~.5(c) ~rtmtutM ~ o~rt~
8~ uupa~ vqeo tn any nouoempt uoneouL~rttot, eoocrsot ~t~h
~t' ~· ~ro~r~t is designed to he~p iaprove thB qu&lity
ing ·Bargen~y sheltars for the hoa·~ess0 to h~p a~k~
~o~s of opra~ng energency she~aro ~d of providing ~ar~ain
esoen~ial ~ services ~o ~e~ess ~nd~v~d~s, os ~ha~
~hese ~rso~ve access nee only to safe ~d s~A~ary
ohel~er, ~ also ~o ~ eu~r~ive 8eFviceo and o~hers kinds
of assistance ~hey ne~ ~o iaprove ~hair oi~A~o.
J57S.3 OefXBAtiOnl.
(·)
cony·felon ia·ns · change in the use of · b~ilding to an
euergenoM shelter for the ~eXess under this part, where the
coot of ~onvarsion and any rehabilitation ~oete exceed ?S
percent of the value of the building before ~onversion.
Grantee Beans the entity that ere·utes · grant agrees·Bt with
RT~"~-~ar this part. For PUrlx)ses of thio part, "grantee" is
(a) any State, netropaXitan city, or urban nounty that receives
· grant aXXo~ation under JSTS. 3X; (b) any unit of general local
~vernment that receives · grant based on a reallo~ation under
7S.41(b)(1)r (o) any private nonprofit organisation that
receives · grant based on · reallo~ation under JS7S.4XCb)(2);
(d) aBM entity that receives · grant based on · reallo~ation
under
H~eless Beans fauilies and individuals who are poor and have
no access to either traditional or paruaneflt ~ousing.
HTJD Be·ns the DepartBent of Housing and Urban Developaent.
NaJor rehabilitation Beans rehabilitation that involves costa
xn excess of ?s patient of the value of the building before
rehabilitation.
~yaeans · city that was classified as ·
under section 102(a)(4) of the Housing and
Coanunity Develop·ant Act of 1074 for the fiscil Ft·r
inaediately before the fiscal year for whAoh mrgenc¥ shelter
grant nm·unto are Bade available.
~eneano any private nonprofit organLsation
to the hoBeless, to which · unit of.
general lo~al government distributes energen~y shelter grant
~a~Beans t~a~ the grantee or State recipient, as
e, has placed orders, awarded contracts, received
services or entered similar transactions that require payuent
from t~e greet amount. Grant auount, that are awarded by a
unit of general local governnant to · private nonprofit
organisatien providing assistance to the boneless are
obligated.
Private nonprofit or,an·sat·on sarma a secular or'religioun
organXset~on described Xn section SOl(c) of the Internal
Revenue Code of 10S4 which (a) is exoBp~ ~rou tanation under
subtitle A of the Code, (b) has an accounting system and ·
voluntary board, and (c) practices nondiscrimination in the
provision of assistance.
Rehabilitation Beans labor, materials, tools, and other costs
az ~Bprov~ng ~ildings, including repair directed toward In
accaulation of deferred .aintenanco~ replaceuent of principal
fixtures and components of existing bulldingn~ installation of
seourity devices~ and improvement through alteratioco or
additions to, or enhanccoent of, ezisting buildings, including
improvements to increase the efficient use of energ~ in
buildings.
Renovation Beans rehabilitation that involves costs of 7S
percent or less o! the value of the building before
rehabilitatio~.
State Beans any o~ the several States, the District of
L'~ia, or the Cotuonwealth of Puerto Rico.
~aBeans any unit of general local government to
kes available emergency shelter grant amounts.
Unit of ~eneral local ~overBent Beans any city, county, town,
township, par~s~, v~age, or other general purpose political
subdivision of · State.
Urban count~ Beans a county that was classi~ied as an urban
county under section 102(a)(6) of the Housing and Comtunity
Development Act of 1974 for the fiscal year immediately before
the fiscal year for which enargency shelter grant aecunts are
Bade available.
~nBeans the monetary value assigned to a
dent real estate appraiser, or as
otherwise reasonably established by the grantee or the State
recipient.
J57S.S WaAv~rs.
?he Secretary of ~ nay waive any requirement of this part
that is not required by law, whenever it is determined that undue
hardship will rasult frae applying fha raquirezent, or whats
application of the requirement ~uld adversely affect t~e p~rpooes
of the EBargenc~ S~elter Grants Progru.
JS7S.~L Eligible and ineligtblo a~lvition.
(a) Eligible activities. Emergency shelter grant Iuounta may be
used ~or one or more of the follouing activities relating
to
emergency shelter for the houeXosst
(X) Renovation, ma~or rehabilitation, or ~onversion of
buildings for usa as emerganc~ shelters for the hoBalsss.
(2)
Provision of essential services, including (b~t not
limited to) services concerned with enployuant, health,
provided to a unit of gmneral local government Bay be used
to provide mn essential service only if--
(i)
~e service is a new service or a quantifiable
increase in the level of a servico above that which
the unit of general local government provided during
the 12 cat4ndar months innediatelybefore it received
the grant amounts; and
(ii) Not more than 15 percent of the grant &mounts is used
for these services.
(3) Payment of maintenance, operation (including rent, bye
excluding staff), insurance, utilities, and furnishings.
(b) Ineligible activities.
of this section. For example0 grant amounts may not be
(i) Acquisition of an emergency shelter for the homeless;
(ii) Ranting commercial, transient accommodations for the
(iii)
Any administrative or staffing costs o~har than those
permitted in paragraph (a) of this section (s.S.,
(iv) Rehabilitation services, ouch as praperation of work
specifications, loan processing, or inspections.
(2) Grant amounts may not be used to renovate, rehabilitate,
or convmrt buildings owned by primarily religious
organizations or entitles.
IS75.23 Who Bay ~azz7 out eligible &cti~ltie~.
(a) Grantees and State recipients. All grantees (except States)
and State recipients lay carry out activities with esergency
shelter grant aaounts. All of a Stete*s foruula allocation
Bust be sade available to units of general local govarnaent
the State, which Ray include setropolitan cities or urban
counties.
Nonprofit recipients. Units of general local governaent .-
seth grantees and State reciplentl -- nay distribute all or
part of their grant anount, to nonprofit recipients to be used
for euergency shelter grant activities.
gOBPARTB--ProgranleClVize~ente
SSTS. SI Natching fund~.
(a) General. Bach grantee aust supplesent its eaargency shelter
grant aBounts with an equal amount of funds fees sources other
than under this part. These funds BUSt be provided after the
this requirement by providing the supplesental funds
itself, or through supplesantal funds provided bM any State
recipient or nonprofit recipient (as appropriate).
(b) Calculetin~ the satchin~ a~ount. In calculating the maount of
supplenental funds, t~ere Bay be included the value of any
donated material or building~ the value of any lease on a
building~ any nalary paid to staff of the grantee or to any
State or nonprofit recipient (as appropriate) Ln carrying out'
the esargency shelter progran; and the tine and services
contributed by volunteers to carry out the esergenc¥ shelter
prograa, detezlined at the rate of SS par hour. For purposes
of this paragral~ (b), the grantee viii deteruine the value of
any donated saterial or building, or any lease, using any
Bathed reasonably calculated to establish a fair Barker value.
JS?S. S3 Uae u aa emergency shelter.
(a) General. AiM building for which euergenc¥ shelter grant
amounts are used Bust be natntainod as a shelter for the
hatelesl for not less than a three-Fear period, or for not leis
than a 10-year period if the grant uountl are used for sa~or
rehabilitation or conversion of the building.
(b) Calculatin the · licable tied. The three- and 10-Fear
per~o~s re~arre o n paragra (a) of this section begin to
(1) In the case of a building that vas not operated as an
emergencqJ' shelter for the hoBe3, ess before receipt of great
8~ounts under th~s
as ~ uergen~ shelter for the ~eleso.
In sbic&se of a building that was operated as an
energunc~ shelter before receip~ of grant aBcunts under
this pert, gq the date that grant amounts are first
obligated on tho shelter.
JS?S. SS Building stuMlarde.
Any building for which emergency shelter grant amounts are used
for renovation, conversion, or me,or rehabilitation must neet the
local goverr,-ent standard of being safe and sanitary.
SS7S.S? Assistance to tbs homeless.
Honelens individuals must be given assistance in obtainings
(a)
Appropriate supportive services, including permanent housing,
medical end mental health treatment, counseling, supervision,
·nd other services essential for achieving independent living;
(h) Other Federal, Sta¢o, local, and private assistance available
for such individuals.
SS?S.Sg Othmz Federal require~onte.
Use of emergency shelter grant 8~ounts lust conpl¥ with the
following additional requirementst
(a) .Mondiscriminetion and R~ual OppOrtunity.
(l)
The requirements of Title V~XX of the Civil Rights Act of
1968, 42 U.8.C. 360x-lg and imple~enting regulations;
Executive Order 11063 and implementing regulations at 24
CFR Part 10?; and Title VI of the Civil Rights Act of 1964
(42 U.S.C.2OO2d-1) and implementing regulations issued st
24 CFR Part l;
(2)
The prohibitions against discrimination on the basis of
age under the Age Discrimination A~ of XO?S (42
6101-07) and the prohibitions against discrimination
against handicapped individuals under section S04 of the
Rehabilitation Act of lg?3 (20 u.8.c. ?94);
The requirements of Executive Order 11246 and the
regulations issued under the Order et 41 CFR Chapter
and
60;
(4)
The requirements of section 3 of the Housing and Urban
Development Act of 1968, 12 U.8.C. l?01u (see JS?0.60?(~)
of this Chapter), and
(b)
(c)
(e)
(e)
(g)
Eec~i~rnentl et OMB c~rcular .de. A-0? and A-102, as they
relate to the acceptance and use of emergency shelter grant
,ns. A-IX0 and A-~22 as they relate to the acceptance and use
of emergency shelter grant anounte by private nonprofit
organintXonm.
Uniforn Federal AcCeeOibllitZ Standards. Per namer
rehabilitation or conversion, the Un~fGru Federal ACcessibility
Standards at 24 CFR Part 40, Appendiz A.
Lead-baaed ~aint. The requirements, as applicable, of the
Leaa-Baoea Paint Poloon~ng proventtoa Act (42 U.I.C. JJ482x-
4846) and iap~ementing regu~ationm at 24 Clqt Part 35.
Conflicts of interest. Xn addition to conflict of interact
requirements ~nO~cArcu~ar A-X02 and A-IlO, noparmon Who ~e
an eap~oyee, agent, consultant, officer, or eZected or
appointed official o! the grantee, State recipient, or
nonprofit recipient (or of any designated public agency) tbat
receives emergency o~e~ter grant a~ounte and who ensrciees or
has ezercieed any functions or roopousihXl~t~us v~th respect to
decisionmaking process or gain luside infornatioavith regard
to ouch activities, nay obtain a peroonmX or financial interest
or baneftt frca the activity, or have an interdet in any
contract, eubuontract or agreement with rnspect thereto, or the
prcoeeda thereunder, either for him or herself or those vit~
Whoa he or ob has faniXy or business ties, during ~ie or ~er
to t i..= l .ion '--' r o,
Uae of debarred- suspended, or ineligible contractors. The
prov~o~ons o~ 3~ ~ra[~rt ~4 re~at~ng to t~e ~--,~&mt,
engagement of eervicns, awarding of contracts, or funding of
any contrmctorm or subcontractors du~n~ a~.¥ per~od of_ .
debarment, suspension, or p~acemant ~n ~ne~gibllity e~a~us.
Plocd insurance. ~o site propcoed on which renovatian, ma~or
re~am~ttat~on, or conversion of a building ia ache assisted
under this part, other than by grant amounts a~loeated to
State, nay be Xocated in an area that has been identified by
the Federal Baergen~¥ #anagement Agency (Yn4A) an having.
special flcodharArda, unleeo the oemnunit¥ in vhieh ~he area
Xo situated is participating in the lationaX Flood Xusuranc~
ENCLOSUml I
EMERGENCY SHELTER GRA~TS PROGRAM (ESGP)
Contractual Provisions for Incluzion in ESGP &gr..merits
Between Grantees or State Recipients end Primarily
Religious Organizations for the Provision of Essential
Services and Pa~ent for Operational Costs
(§§575.21(a)(2) and (3)).
In addition to, and no{ in substitution for, other
provisions of this agreement regarding the provision of.essential
services and/or the payment of operational costs for emergency
shelters pursuant to the Emergency Shelter Grants ,Program, the
Provider~
represents that it is, or may be deemed to be, a
religious or denominational institution or organization
o~ an organization operated for religious purposes which
is supervised or controlled by or in connection with a
religious or denominational institution or organization~
and
agrees that, in connection with such essential services
and operational costs:
it will not discriminate against any employee or
applicant for eIplo~aant on the basis of religion
and will not limit elplo~ent or give preference
in employment to persons on the basis of religion:
it will not discriminate against any persons
the basis of religion and will not liait such
services or give preference to persons on the basis
of raligionr
it will provide no religious instruction or
counselling, conduct no religious worship or
services, engage in no religious proselytizing, and
exert no other religious influence in the provision
of services or the use of facilities or furnishings
assisted in any way under this agreement: and
the portion of the facility used as an emergency
shelter assisted in whole or in part under this
agreement or in which services ara provided which
are assisted under this agreement shall contain no
sectarian or religiouz s~bols or decorations.
AGREEMENT
THIS AGREEMENT is made and entered into this day of January,
1988 by and between the CITY OF ROANOKE, VIRGINIA, a municipal
corporation organized and existing under the laws of the Commonwealth of
Virginia, hereinafter referred to as the Grantee, and The Salvation
Army, a non-stock corporation, created and existing under the laws of
the Commonwealth of Virginia, hereinafter referred to as the Subgrantee.
WITNESSETH:
WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program
{ESGP) entitlement locality with an approved Comprehensive Homeless
Assistance Plan.
WHEREAS, an ESGP entitlement of $26,000 was awarded to the City by the
Department of Housing and Urban Development under the Stewart B.
McKinney Homeless Assistance Act.
WHEREAS, by Resolution No. 28872, adopted November 16, 1987, City
Council authorized the acceptance of the ESGP entitlement of $26,000.
WHEREAS, the City established an Emergency Shelter Resource Fund with
this ESGP entitlement.
THEREFORE, the parties hereto mutually agree as follows:
1. The Subgrantee shall complete project activities which provide for:
A. Payment of maintenance, operation {including $2,100
rent, excluding staff), insurance, utilities
and furnishings
Provision of essential services concerned with
employment, health, substance abuse, education,
or food
9O0
TOTAL $3,0OO
The Subgrantee shall complete provision of essential services and
payment of maintenance/operation costs by December 31, 1988.
The Subgrantee shall receive the ESGP grant award as prescribed by
the United States Department of Housing and Urban Development. The
Grantee reserves the right to withhold payment if the Subgrantee
fails to comply with the procedures outlined in this agreement, and
federal and state regulations associated with ESGP funds.
The Subgrantee shall submit to the Grantee monthly progress reports
regarding project activities beginning thirty (30) days after
obligation of funds.
o
10.
The Subgrantee acknowledges that the Grantee shall not be
responsible for any actions of employees or designated
representatives of the project. In the event of any litigation
which may arise as a result of the operation of this project, the
Subgrantee agrees to assume the risk and/or liability for the cost
of any such litigation, including but not limited to, payment of
damages or attorney fees to the plaintiff and hold the Grantee
harmless therefrom. The Subgrantee also acknowledges and agrees
that it will provide its own legal representation and bear the cost
of the same. The Subgrantee also acknowledges and agrees that the
Grantee shall not be obligated to provide insurance coverage,
either commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver of the
sovereign immunity of the City of Roanoke, Grantee.
Neither the Subgrantee, its employees, assigns or contractors shall
be deemed employees of the Grantee while performing under this
Agreement.
The Subgrantee agrees to abide by the terms, guidelines, and
regulations set forth in HUD's regulations at 24 CFR Part 5?5, as
set forth in Attachment I and Enclosure I as if they were the
Grantee referenced therein, unless such conditions are clearly
inappropriate for the performance of particular obligations under
this Agreement.
During the performance of this Agreement, the Subgrantee agrees as
follows:
Ao
The Subgrantee will not discriminate against any sub-
contractor, employee, or applicant for employment because of
race, religion, color, sex, or national origin, except where
religion, sex, or national origin is a bona fide occupational
qualification reasonably necessary to the normal operation of
the Subgrantee. The Subgrantee agrees to post in conspicuous
places, notices setting forth the provisions of this
non-discrimination clause.
The Subgrantee, in all solicitations or advertisements for
employees placed by or on behalf of the Subgrantee, will state
that the Subgrantee is an equal opportunity employer.
Notices, advertisements, and solicitations placed in
accordance with Federal law, rule, or regulation shall be
deemed sufficient for the purpose of meeting the requirements
of A and B above.
Nothing in this Agreement shall be construed as authority for
either party to make commitments which bind the other party beyond
the scope of this Agreement.
This Agreement shall remain in full force and effect until
cancelled by either party giving the other party thirty {30) days
written notice of cancellation. Any such cancellation shall be in
writing and shall be sent by certified mail.
No payment will be made for expenses incurred after receipt of
notice, except those expenses incurred prior to the date of notice
that are necessary to curtailment of operations under this
Agreement.
1I. This Agreement shall be governed by the laws of the Commonwealth of
Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this
Agreement as of the date first written above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
ATTEST:
Corporate Witness Commanding Officer, The Salvation
Army
ATTACHMENT
~'Ae Applicant hereb~ ammuras iud certifies that it vtlz comply vltb tng-
qplicltiO~, &c~qr.a~ce and ale o~ federal ~mde ~or %l~.ts fader·il% &asia%od
project. As used belay, tim pbrua '~adari'~ financial umtmtauee' t~cludem
1~7 ~om o! ~oa~, filet, fu~rint7, tuoursoea laFusot, ~ehe~e, luhetdF, d~e-
&sLe~ ueis~a~ae loan er ~rint, or &u~ othe~ ~eL1 e~ di~eet. I~ tadirea lader~
auststauea. The applicant assures iud eerier%so that:
1. It possesses legal authority to apply for the frantl that a
resolution. Bat/on or oLd. lit setio~ ham beau duly adoptad st
as an official act of the foyer·iai body, autherfJius the filing
of the application, tuelud~ng 811 undera~audingm and assurances
Contained that·tn, and direct%q mad auther%sing the paros·
identified ms the official raprsoautitive of th· applieaut In
aonnect~oa vtth the applicmtiou Sod to provide aurh additional
data am nay he re~uired.
2, It viii eouply ~th Title VX of the Ctvil I~hts Act of 1964
(P.L. 88°352. &2 USC 200Q-d), vbieb pre~lbtts discrf~Laatiou
on the hereto of ra~e, color, or uatural arista, lu profreas and
activities receiving Federal financial amstmtmuca. Other addi-
tional requlFeaents include:
· The Me ~mcrLutuition Act of 1075, euaeted am an Bend-
mat ~o the Older Amrieau AeL (P.L. g&-135), vhieh Fo-
hibitm ··reave·able diseriuinatiou band au ale in the
delivery of services and b~uifiLs supported by Federal
f~ds:
· Title ZX of the rdluratiou doeadueuts of 1J72 (20 USC 1681.
et seq.) v~leh prohibits Ltaerf&tuaciou au the basis of
eau iu eduratSeu prosr--m sad ae~tvlt/m reeeiviq Federal
fiuluct~L~ aumimta~ee (vhather et uo~ the prolrm or aet-
lvitlso ara offered or apesootd b7 a~ adueatioual luti-
tutiou) ·
). Should the rovipiaut's aatioso result %u the raloeatiou of persons
peri·out to the Uuifo~u tales&LiOn heoimtsoea lad hal froperty
Aequieitiou A~t of 1070 (P.L. 91o060, &l USC &&01 at Hq.) ~ieh
provides for fair and equitable cte~mout of persons displaced
es · result of federul ad federally aesieLd prngrm u required
by the act. .-
&. It rill amply v~th the l~*ov~siom of the Batch d~t vbieb l~sl~
the pacifical ·L'Livity of SLate iud loca~ fbvertmont employesm.
5. It ~rLll amply vtth the uialmm vusa and m~un bo~r, provisions
of the federal hit Idher Stauderde Act, au tbe~ apply to eaployeee.
e
9
or ~bers, ~Lcula~ly Lboe ~b ~ ~b7 ~e f~ly,
ueoo, o~ other
prolec~ are u~ ILeuM aa t~ biromu~ ~o~ec~Xou Mtn. (~i)
ILd~ of v~ola~L~ facLlt~eo a~ ~ i~ ~1 M~Lfy ~ of ~
Bents Of bCtLou Il& of ~ Clean ~r ~,' as m~ed (*J U.S.C.
1857, e~. seq.), es rended by Public ~v Jl~0&) iud ooc~ou
308 of ~ T~er~ VeLar Po~Zu~Lou ~u~roZ ~L (33 U.S.C.
e~. seq., as rended by Public ~ t2-S~), res~ettve~7, relax-
as wll as oLhe~ r~uLrmuL8 o~etf~ed tn section Il&
section 308 of ~ ~r .~ a~ L~ Va~er .L,
a~ ~1 relula~Loos and gu~delLues tos~ ~hermder,
of be~on ~02(8) of ~he Flood DLoisLer ~o~ec~u ~ of 1073,
Public bv 93-23~, 87 SLit. 0TS, Ippr~ed hcuhr 13, 1076.
bcc~on ]02(8) r~u~reo, on a~ 8fter ~rch 2o 197S, ~b p~chese
of fled ,~m~auee ~u em~tLeo ~ere .~h immense Lo ~a~-
able so 8 eoudlrLou for the reeetpr of
8or,sLings for com~c~ion or*iequlo~tLou
any area ~hIL hi btu Lden~f~ed
Bent of bue~q aM Ur~n bvel~nL as an area h~ 8~cL~
flood
11.
httouLl .ItSLOTSe Preservation Ac~ of l~J es mo~ded (16 U.S.C.
&70). Zxeevtive Order llSV3, iud the Areheolofts81 ~nd I~Ksrte
12.
13.
17.
18.
foradoLuf requiremnts, us otherv~ce qu~lSfLed houdLcapped Person.
by reason of ImndJ. rap, shall be excluded frae P~rticLpitLoe in. be
doo~ed tho benefice of, or be oub3ectod to dlscrMLn~tloo under
Zt vol1 amply v~th P.L. 93-$&8 os Luplmeuted by Parc &6 of T~cle
C.f.I. *6) relardLK the ~ocee~Lou of h~n subjects L~olved
searS; ~vel~uc, a~ relaz~ acLtv~Zteo oup~rL~ by
financial assistance.
Xt v/11 amply trLth the Laboratory AnJ&tX VeXfare ~ of 1966 (P.L.
8905&&; il imud~; 7 U.S.C. 231 e~. esq.) a~ rqulacLons Prm~pCed
t~r~nder by C~ bcre~a~ o~ qr~culCure (t D.F.I. hbehap~er l)
held oF used for research, LuchL~ or oLhe~ acc~vLr~eo oup~rL~ by
Zt.~vlll cmply v~th'the provictonl of heeuLlve Order
to protectf, ou of wtlaudc.
Zt vi11 rc~ply with Frov~aLord of executive order
LO floodp14~.o meafemnL.
It v~.l! rouply v~th the cLafldardl for envLromBeaCal qualLty control
~L may ~ ~elcr~bed pure,eL ~o re~uo~btl~ee of ~he federal
revetment ~der ~b XatXona~ ~vXro~n~aX ~L Of 1960 (P.L. 91-100)
and txe~ve. ~der 1 Iai&. ~oree~ton a~ tn~namnL of hv~romnLa~
~l~y as m~ed by hecuL~ve Order IL991.
ZL vlll Stye Lhe Federal grantor or the Coeptroller General Lhroudh
88Lne 811 records, becks, peImrc, or dorumuts related to the grant
lnclud~ the rerords of coutrartors er subcontractors IMrfo~u:~
under the SteaL.
IL v~ll eeuply'mth the equ~l oppo~unity el~uoa ~eocrt~ ~
E~ttve ~br 112&6, as muded, and ~1 r~utre tbt tel ou~
rer/pteuto tuclub tb chose tn ~1 emt~ttou e~ract8 ;
twlve Math ~r~od uce, S~ SlO,~, ~u accordance vt~h rh
Zt will ~,uglude, and ~P,,ll require tl~t tLS odreetpt~to /~lde
the ~o~olon
exeeM8
~t* The Program is designed to help leprovo the quality
ins emergency shelters for the homeless, to help cake
avail·bls additional euargnn~y shelters, and to help uamt the
coots of operating emergency shelters and of providing certain
these p~rsona have access not only to safe and sanitary
shelter, bet also to the supportive services and others kinds
of ·amistaAce they need to improve their situations.
JS?S.3 Oefinitian~.
Ca)
conversion leans a change in the use of a building to aA
emergency shelter for the h~aeless under this pert, where the
cost of conversion and any rehabilitation costs exceed 75
percent o! the value of the beilding before conversion.
Orantee me·ns the entity that executes a grant agreunent with
R~5---~ar this pert. For purposes of this pert, "grantee" is
(a) any St·re, metropolitan city, or urban county that receives
· grant allo~ation under JS?S.3X; (b) any unit of general local
~overmuent that receives a grant based on a raaXloretiou under
STS.4l(b)(l); (c) any private nonprofit organintion that
receives a grant based on a reallocation under JS7S.41Ch)(2);
(d) say entity that receives a grant based on · re·lXor·tion
under JSTS.41(b)(3).
Homeless means families and individuals who are poor and have
no access to either traditional or permanent housing.
the Department of Housing and Urban Development.
Na~or rehabilitation leans rehabilitation that involves costs
excess of 75 percent of the value of the bellding before
~ymeans a city that was classified as a
under section 102(a)(4) of the Housing and
Cmunity Developeent Act of 1974 for the fiscal year ~
inedi&tely before the fisual year for which amargency shelter
grant amounts are made available.
~emeano any private nonprofit organization
to the homeless, to which a unit of.
general loual government distribetes amergenoy shelter grant
services or entered similar transactions that require payment
unit of general local govarnsent to 8 private nonprofit
organixatioo providing assistance to the boneless are
obligated.
~crOrin~a~sieco~imeans a secular or'religious
on S01(c) of the Internal
Revenue Code of 19S4 which (a) is sxamp~ from taxation under
subtitle A of the Code, (b) has an accounting systca end a
voluntary bo&rd, and Cc) practices nondiscrimination in the
provision of assistance.
of ~mproving buildings° including repair directed to~ard an
accun~tation of deferred maintenance, replacement of principal
fixtures end components of esisting buildingsr installation of
security devicee~ and improvement through alterations or
additions to, or enhancement of, esisting buildings, including
improvements to increase the efficient use of energy in
buildings.
Renovation means rehabilitation that involves costs of ?S
percent or less of the value of the building hefore
rehabilitation.
~ia, or the Commonwealth of Puerto Rico.
State recipient Beans any unit of general local govarnsent to
w~c~ a State Bakes available onargenc~ shelter grant amounts.
Unit of ~onsral local ~varment means any city, county, to~n,
township, par~s~, v~lage, or other general purpose political
subdivision of a State.
county under section 102¢a)(6) of the Housing and Cosmunity
Development Act of 1974 for the fiscal year inediatsly before
Bade available.
recipient.
JS7S.S Waivers.
Tho Secretary of ~ ~ay waive any requirement of this part
that is no~ required by law, whenever it is determined that undue
hardship will result fr.ou applying the.requirement, or where
application of the requirement would a~versel¥ affect the P~rp~se.
of the Emergency Shelter Ora&ts Progrem.
~OBPABTB -- lXigiMeA~ivitiem
JSTS.2X lligible and ineligiMe aotiviti#.
(a) ~li i~l~ i~ivi~iin. ~ergan~ shelter grant ~s uny
uo~ ~or one oF note of ~he ~oXX~Ang a~iv~Aeo Fela~Aflg ~
energancy oheX~er ~or ~he h~e~eas.
(2)
Renovation, ma~or rehabilitation, or conversion of
buildings for use as emergency shelters for the homeless.
Provision of essential services, including (but not
limited to) services concerned with emplcyuent, health,
lUMinance &bule, educ&tiOf~, or f~. Grant 8~otu~tl
provided to a unit of general local government ney be used
to provide an essential service only if--
(i) ~he service is a new service or a quantifiable
increase in the level of & service above that which
the unit of general local governnent provided during
the 12 ca~4ndar months lmsedXately bufore it received
the grant 8sou&ts; a~J
(ii) Not Rote than 1S percent of the grant assents is used
for these services.
(b)
(3) Payment of maintenance, operation (including rent, but
excluding staff), insurance, utilities, and furnishings.
lneli~ible activities.
(1) Emergency shelter grant amounts nay not be used for
activities other than those authorized under paragraph (&)
of this section. For exsmple, grant amounts may not be
used forl
(2)
(ii)
(iii)
(iv)
Acquisition of in emergency shelter for the homeless;
Renting commercial, transient accosnodations for the
homeless (such ss hotel or motel rooms);
Any administrative or staffing costs other than those
permitted in peragraph (a) of this section
essential services, maintenance); or
Rehabilitation services, such &s preplr&tion of work
specifications, loon processing, or inspections.
· rint usu&ts may not be used to renovate, rehabilitate,
or convert buildings owned by primerily religious
organizations or entities.
SSTS. ~3 ~bo may ~lrry ou~ eligible a~Lvities.
(a) Gran~ees ~d S~a~e reci~Len~l, aZ1 gran~ees (axes
.ay carry ac vi i..
m.umc ~ mace available ~o unarm of gonera~
governmen~
t~a Statl, which lly include le~ropoli~an cia/el or
(b) Nonprofi~ recipients. Units of general l~al varnne
'~rt of the' .... tats r~clpients -- may distribute all or
~or eaer~e-~ ~__aaoun~? ~o ?o~profit recipients to be u
~UBPARTE--ProgremRoquirnasAts
Is7s. sx N~t~hing fund~.
(a) General. Each grantee auot supplement its emergency shelter
grant anounts with an equal amount o~ funds free sources other
than under this IMrt.
These funds Rust be provided after the
date of the grant abltrd to the grantee. A grantee Ray ~uply
with this raqvireaent by providing the suppleaental funds
itself, or through suppleaental funds provided by any State
recipient or nonprofit recipient (as appropriate).
(b) Calculatin~ the uatchin~ aBOUnd. In calculating the amount of
supp~eaental ~unde, t~ere Ray bo included the value of ~ny
donated material or building: the value of any lease on a
building~ any salary paid to staff of the gran~ee or to any
State or nonprofit recipient (aa appropriate) in carrying out-
~he aBergency shelter progrsB~ and the tine and services
contributed by volunteers to ~arry out the euergency shel~er
prograa, determined at the rate of $5 per hour. For purposes
of thio peragralt~ (b), the grantee will deteraine the value of
SAy donated material or building, or any lease, using any
· ethod reasonably nalculated to establish a fair market value.
SS75. S3 Uie as In emergency shelter.
(a) General. Any building for v~ich eaargency shelter grant
amounts are used'suet be maintained as a shelter for the
hollltll for no~ lill ~hln I t~le-~ir ~ri~, or for
t~n I X~yelr ~ri~ if the g~in~ uO~l ire ul~ fo~ ll~O~
rehabili~a~i~ or ~nveroion o~ the ~llding.
~r~s're~errod ~o In ~ragra~ Ca) of thio seoti~ ~in
(1) In the ~iie of a building that vas not operated as an
(2)
onergency shelter for the boneless before roceip~ of grant
aaounte under this part, on the date of initial oncupanc~
as an eaergency shelter for the boneless.
Xn ShoWcase of a building that vas operated as an
eaergoncyehelter before receip~ of grant amounts under
this part, o~. the date that grant aaounts are first
obligated on the shelter.
JeTS.SS Building e~andarde.
Any building for whic~ emergency shelter grant aaounts are used
for renovation° conversion, or BaSer rehabilitation suet aeet the
local governaant standard of being safe and sanitary.
JS?S.S? Alliituon to fbi bOliliei.
Homeless individuals suet be given assistance in obtaining,
(a)
Appropriate supportive servicie, including permanent housing,
ledical and hentex health treataent, onuneeling, supervision°
and other services essential for achieving independent living;
(b) Other Federal, Sta~e, local, and private assistance available
for such individuals.
SS?S.S9 O~r ffoderaX requirements.
Uee of emergency shelter grant anounts lust ~pl¥ with the
following additional requireaents,
(a) .~ondiscrimination and Equal O~rtunit2.
(l)
The requireaants of Title ~'~l! of the Civil lighte Act of
1968, 42 U.S.C. 360X-19 and lnplonenting regulations;
Executive Order 11063 and inpXeaanting regulations at 24
CFR Part 10?; and Title VI of the Civil Rights Act of 1964
(42 U.S.C.2002d-1) and iBpXonanting regulations issued &~
24 CFR Part l;
(2)
The prohibitions against discrimination on the bests o!
age under the Age Discrimination Act of Xg7S (42 U.S.C.
610l-0?) and the prohibitions against discrimination
against handicapped individuaXe under section 504 of the
Rehabilitation Act of 1973 (20 U.S.C. ?94);
(3)
The requironents of Rae~tive Order 11246 and the
regulations issued under the Order at 4l CFR Chapter 60;
(4) The requirements of laotian 3 of the Housing and Urban
Developaent Act of 1968, 12 U.S.C. l?0lu (see JS?0.607(~)
of this Chapter)~ and
(b)
(d)
(e)
(~)
(g)
(5)
The req~irouents se Zze~uttveordere ~S2S, ~2432, and
12138. Consistent with H V O's responsibilities under these
of ainoBtty and v~ea'e ~M3sinese enterprises in connection
with activities funded under this part.
Applicability of 0NB CirmJXar~. t~Ae policies, gvidel~os, and
requ~rensnts o~ 0Ha c~rcu~ar ~oe. A-8? and A-102, es tnsy
relate to the acceptance and use of energency shelter grant
anounts by States and units of general local government, and
Scs. A-II0 and A-122 as they relate to the acceptance and use
of eaergenoy shelter grant anounts by private nonprofit
organintions.
Unifora yederal Accessibility Standard?.
8ta~dlrdl at 24 CFR Part 40, Appaadiz &.
FOr Bi,or
~ederal A~cessihllity
~. ~he requirenents, as applicoble, of the
Poisoning Prevention Act (42 U.I.C. JJ4821-
4846) and Inpleusnting regvXettons at 24 C1~ Part 3S.
Conflicts of interest. Zn addition to onnfli~t of interest
reqv~rcoents ~nO~cArcolar A-102 and A-II0, no parson who is
an eaployee, agent, consultant, officer, or elected or
appointed official o! the grantes, State recipient, or
nonprofit recipient (or of any designated l~hlic agency) that
receives emergenc~ shelter grant anounts and who exercises or
has ezercised any functions or responsibil£ties with respect to
assisted activities or who is in a position to participate in a
deciolonaaking process or gain inside inforBatiunvith regard
to ouch activities, nay obtain a personal or financial interest
or benefit fron the activity, or have an interest in any
contract, subcontract or agreeaent with respect thereto, or the
proceeds thereunder, either for bib or herself or those with
whou he or she has faBily or business ties, during his or her
tenure or for one year thereafter. HVO Bay grant an excep~ion
to this exclusion as provided in JJS?0.611(d) and (e) of this
chapter.
Use of de~'~red, suo~e_~ed~ or ineligible contrivers. The
prov~e~o~-0z 24 ~ra Part 24 re~at~ng to the
engogenont of services, awarding of contracts, or f~dLng of
~y ~n~ra~oro or aUthOriZers during ~y ~r~ of
de~, e~pnsion, or p~ime~ tn ineligibility o~a~us.
Flood insurance. ~o site propcoed on which renovation, an~or
re~ao~x~tat~on, or conversion of a building is tom assisted
under this part, other than by grant aaounts alloQated to
State, Bay be lo~ated in an area that has been identified bY
the Federal Baergoncy uanaganent Agency (FEHA) an having.
special flondhanrde, unless the coBaunity ln which the area
is situated is participating in the lational FI~ lnsuranc~
ENCLOSUtE
EMERGENCY SHELTER GP. ARTS PROGRA/~ (ESGP)
Contractual Provisions for Inclusion in ESGP Agreements
Between Grantees or State Recipients and Primarily
Religious Organizations for the Provision of Essential
Services and Payment for Operational Costa
(§§575.21(a)(2) and (3)).
In addition to, and no{ in substitution for, other
provisions of this agreement regarding the provision of.essential
services end/or the payment of operational costs for emergency
shelters pursuant to the Emergency Shelter Grants program, the
Provider:
represents that it is, or may b~ deemed to b~, a
religious or denominational institution or organization
o~ an organization operated for religious purposes which
is supervised or controlled by or in connection with a
religious or denominational institution or organization~
and
agrees that, in connection with such essential services
and operational costs~
it will not discriminate against any employee or
applicant for employment on the basis of religion
and will not limit employment or give preference
in employment to persons on the basis of religion;
it will not discriminate against any Persons
seeking emergency shelter and related services on
the basis of religion and will not licit such
services or give preference to persons on the basis
of religion~
it will provide no religious instruction or
counselling, conduct no religious worship or
services, engage in no religious proselytizing, and
exert no other religious influence in the provision
of services or the usa of f&cilities or furnishings
assisted in any way unde~ this agreeaent~ and
the portion of the facility used as an emergency
agraaeant or in which services are provided which
ara assisted under this agreement shall contain no
sectarian or religious s~mbols or decorations.
AGREEHENT
THIS AGREEMENT is made and entered into this day of January,
1988 by and between the CITY OF ROANOKE, VIRGINIA, a municipal
corporation organized and existing under the laws of the Commonwealth of
Virginia, hereinafter referred to as the Grantee, and Total Action
Against Poverty, a non-stock corporation, created and existing under the
laws of the Commonwealth of Virginia, hereinafter referred to as the
Subgrantee.
WITNESSETH:
WHEREAS, the City of Roanoke is an Emergency Shelter Grant Program
{ESGP) entitlement locality with an approved Comprehensive Homeless
Assistance Plan.
WHEREAS, an ESGP entitlement of $26,000 was awarded to the City by the
Department of Housing and Urban Development under the Stewart B.
McKinney Homeless Assistance Act.
WHEREAS, by Resolution No. 28872, adopted November 16, 1987, City
Council authorized the acceptance of the ESGP entitlement of $26,000.
WHEREAS, the City established an Emergency Shelter Resource Fund with
this ESGP entitlement.
THEREFORE, the parties hereto mutually agree as follows:
The Subgrantee shall complete project activities for renovations to
the building for the transitional living center ($20,000).
The Subgrantee shall complete physical improvements by December 31,
1988.
The Subgrantee shall receive the ESGP grant award as prescribed by
the United States Department of Housing and Urban Development. The
Grantee reserves the right to withhold payment if the Subgrantee
fails to comply with the procedures outlined in this agreement, and
federal and state regulations associated with ESGP funds.
The Subgrantee shall submit to the Grantee monthly progress reports
regarding project activities beginning thirty (30) days after
obligation of funds.
The Subgrantee acknowledges that the Grantee shall not be
responsible for any actions of employees or designated
representatives of the project. In the event of any litigation
which may arise as a result of the operation of this project, the
Subgrantee agrees to assume the risk and/or liability for the cost
of any such litigation, including but not limited to, payment of
damages or attorney fees to the plaintiff and. hold the Grantee
10.
damages or attorney fees to the plaintiff and hold the Grantee
harmless therefrom. The Subgrantee also acknowledges and agrees
that it will provide its own legal representation and bear the cost
of the same. The Subgrantee also acknowledges and agrees that the
Grantee shall not be obligated to provide insurance coverage,
either commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver of the
sovereign immunity of the City of Roanoke, Grantee.
Neither the Subgrantee, its employees, assigns or contractors shall
be deemed employees of the Grantee while performing under this
Agreement.
The Subgrantee agrees to abide by the terms, guidelines, and
regulations set forth in HUD's regulations at 24 CFR Part 575, as
set forth in Attachment I as if they were the Grantee referenced
therein, unless such conditions are clearly inappropriate for the
performance of particular obligations under this Agreement.
During the performance of this Agreement, the Subgrantee agrees as
follows:
The Subgrantee will not discriminate against any sub-
contractor, employee, or applicant for employment because of
race, religion, color, sex, or national origin, except where
religion, sex, or national origin is a bona fide occupational
qualification reasonably necessary to the normal operation of
the Subgrantee. The Subgrantee agrees to post in conspicuous
places, notices setting forth the provisions of this
non-discrimination clause.
The Subgrantee, in all solicitations or advertisements for
employees placed by or on behalf of the Subgrantee, will state
that the Subgrantee is an equal opportunity employer.
Notices, advertisements, and solicitations placed in
accordance with Federal law, rule, or regulation shall be
deemed sufficient for the purpose of meeting the requirements
of A and B above.
Nothing in this Agreement shall be construed as authority for
either party to make commitments which bind the other party beyond
the scope of this Agreement.
This Agreement shall remain in full force and effect until
cancelled by either party giving the other party thirty (30) days
written notice of cancellation. Any such cancellation shall be in
writing and shall be sent by certified mail.
No payment will be made for expenses incurred after receipt of
notice, except those expenses incurred prior to the date of notice
that are necessary to curtailment of operations under this
Agreement.
11. This Agreement shall be governed by the laws of the Commonwealth of
Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this
Agreement as of the date first written above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
ATTEST:
Corporate Witness
Executive Director, Total Action
Against Poverty
ATTACHMENT I
ASSU~U~C~S
~p~es~eu, aee~auee and uoe of f~eral fm~ br ~s fder~ly oestoL~
any foe of ~ean, ~ent, Mrn~y, tu~anee p~ui, re. Lo, oubLdy, ~o-
of t~ appXXeOLIOU, tuc~dXq iXX ~ro~aud~qs ~ aos~auces
Ldeu:~ft~ as the off~cta~ re~eoeu~L~iw et ~b appl~uu~ tn
eo~ecLtou ~h ~b appX~ea~Sou a~ ~o pr~de e~h dd~ilo~
XL v~xX ea~pXy v~tb Title VX of tho ~vXl BASh~8 Ac~ of 1964
(P.L. 88-352, 62 USC 20OO-d), vbieb proh~btLo dXserLaAn8~tol
Ia Lb beale of ra~e, color, or UaLural orLftu, Suprosrm8 and
ice,vi:les receLvinf Federal financial 8ooloLiuce. OLber addi-
tional requXrmen~o LnrXude:
The A~e MocrLBXuoLiou Act of IJ7S, euleted Is in eueud-
Ion: ~o the Older Amrlcau &eL (P.L. 9&-135), u~ich p~o-
de~Lvery of oervteee and bbuiflLo oupported by Federol
f~ds:
'TILXe ZX of Lbe ~duco~loudmeudumu%8 of 1972 (20 USC
eL seq.) v~leh p~ohibX~o Atocr~-~ua~ou ou the be,~, of
oex Au eduea~iol p~osrm aid aeitvlLiee reeeAviq
lvitLeo are offered or ipouoted by aa eduea~ouaX
3. Should ~be roeipteUL'O aeLiouo reou~ in ~be reloeaLtou of pare·no
&cquloiLiou A~ of 1070 (P.L. 01o666, 61 USC &601 IL ·Iq.)
pr·video for fair Iud equitable tgea~at of persons displaced
ee · re·IAi of federal and federally aeeXoLed pr·irma as required
&. Xt u~11 eeupXyv~th the ~evilions of the b~cb Ut vhLeb
of ~he federal flit Idber SLIndaTdo &ct, as they apply to eapXoyee..
9
10,
11.
Zt v~ll tenure that the facilities mder its ovue~shlp, lease or
sacristan ~eh ehaXX h u~Llt~ tn ~ aee~XXs~n~ of ~he
pro3ee~ are ~
lid~ of viola~lM fie/attics
roeeipt of ~
of federal ~ivitits indl~8tiq t~t
It v~l eauply, to the 'errant opplioablo, ~rtth all the reqnire-
uenLa of Section 11& of the CXoon Att &et, aa mended (&2 U,S.C,
1857, et. seq.), aa an4odod by Public Lay 01-60&) iud seetiou
308 of the fndara~ Ureter Po31ntiou Control Act (33 U,S,C. 1251
et. aeq,, as anaudnd by Public Lay g2oS00), respectively, relies
..ln4 to lnlpectl6e, uonitorins, entry, report, iud infatuation,
aa wll aa other requireunuta specified in section Il& and
section 308 of the ~.tr &et and the Voter &eL, respectively,
and a~l rqulatiool and fuideline8 laaued thereunder,
It viii emuply v~th the flood luu~auee purchase requirements
of Section 102(8) of the flood Disaster Protaetiou &et of 1973,
Public Lay 03-23&, 87 SLik. t75, approved bomber 13, 1976,
be:lan 102Ca) requires, aa aud after Hitch 2, 10?S, the purchase
of flood.imureaea in emnmmitias v~ere such iseuronee La oval-
able aa 8 eooditioo for the receipt of an7 red~rol fiulnet&~
assistance for cou t~uctton or'arquleitton purposes for use in
an! area that his bean identified by the bereLa~ of the hper~o
meet of Hovalu~ and Urhn DevalopueuL os an ITel hoviug apecia~
flood beards.
It v~ll aoatot IUO ia 2ts empliaueo v~th Section 106 of the
J. tton~ malaria I~aas~votiou &et of 1~6i as ,--.ad (16 U,S,C,
&?0), Exo~itive Order 11503, iud the &echoolofical and lietoric
Ptooo~ottou &et of 1966 (l& U.S,C. &&Ja-.l et. aeq,) by
eouo~tiuS v~th the SLSLO lilatorie
eouduct of invaatlaotiouo, 88 ueeasasrT, to ldau~lfy properties
liatnd In or e~ifibla for lncXuoiou tn the htioun~ IoJiator of
1taoistic P~aeoa t~ are .~2.e~ ~o der. effects (~e 36 C~
Par~ 800,8) by tb acttvt~7 uot~M t~ Yeder~ ~autor qeue7
of tb e~oteuee of any 8~h W~TtLe8, a~ ~ (b) e~llt~
~uroe effects u~u .~b ~o~r~teo, -
~e ~pXseam q~ee, L~ ~L ~XX amply ~Lb bcLSou 5~ of
the b~bL~ll~oo Act of 1973. as m~ed (29 U,S,C, 7t~,
P.L. 93-112), a~ ~ r~utrmnLo M~o~ by or ~8Mu~ ~o
statute, b app~ieau~ asreas t~t, ~n ~eor~ee ~th t~
12.
13.
IS.
16.
18,
l~ vt1! cf-ply vLr-h ~.he Laborstor7 &uLuaX VaXfarc ~ of 1966 (P,L,
Ogee&&; os emnd~; 7 ~,S.C. 231 e~, oeq,) end roguishness
L~r~nder by ~m bcre~l~ of qrLcul~e (0 D,F,I, hbehsp~er !)
~FLILnI~ ~o L~ CaFe, ~nd~Lug, and ~reacmfl~ of
he~d or used for research, tuch~ or other ac~vL~teo 8up~FL~ by
FedeF~ a~Fd8.
Xt..vLZl coup1! vtr,hor,hs provtctord of EXe~LLve Order Iii00, rehr-f.u~
LO pror-ectf, on of vetleuds.
Zr- vLll ooupZ7 vtr,h prov~s~ord of ezeeur-Lve order
Lo f:Loodphin uoagmunt,
Ir, v~ll eoupl7 v',th the Standards for envtronocntal q~Xlt7 contra!
r-hat nay h ~eoc~bod purs~nL ~o re~us~btl~teo of ~bo fnde~aX
Iover~en~ ~der ~he h~onll tnvXro~n~aX ~L of 1069 (?,L, 91-190)
and [xe~tXve.~der 11}~, ~o~ee~on 8nd Z~ncmnL of [nv~romaLa~
~y as m~ed by hecuL~ve Order l~0gl,
any authorized representative the access LO iud the right co
under the grant,.
Ir, v111 Include, and v111 reduX, re r,har, tLS oubroetpteuto %uelude
the p~ov4.e~on oar, forr,h In 2t CFI 5,$(c) perLainLu~ Lo overr,im_
and uupaLd vqee Sn any nouessopt uonrouLrurr,~o~, eour,roe~ vh%ch.
Luvolves the meploy~nt of uechantcc and laborers if ~,be contract
exceeds S2,500.
~t* The Progrna is designed to help improve tho quality
ins euergeocy shelters for the homeless, to help make
costs of operating emergency shelters and of providing certain
essential ~tal smrvioee to h~galass individuals, so that
these parsons have aocess not only to safe and sanitary
shaltar, bat also to the supportive services and others kinds
of assistance they need to improve their situations.
JS7S.3 Definitions.
Conversion means a change in the usa of 8 building to an
cost of conversion and any rehabilitation costs exceed 7S
percent of the value of the building before conversion,
RT~--uh'~sr this part. For purposes of this part, 'grantee' is
(a) any State, metropolitan city, or urban county that receives
a grant allocation under J$75,31; (b) any unit of general local
~overnnent that receives a grant booed on · reallocation under
$7S.41(b)(1); (c) any private nonprofit organisation that
receives a grant based on a reallocation under JSTS,4X(b)(2);
(d) any entity that receives a grant based on a reallocation
under
HOmeless means families and individuals who ars poor and have
no access to either traditional or permanent housing,
means the Department of Housing and Urban
Major rehabilitation weans rehabilitation that involves costs
~n esteem of 7S percent of the veXue of the building before
rehabilitation.
~ymeans a city that was classified as a
under section 102(a)(4) of the Housing and
Community Development Act of lg?4 for the fiscal year
imediatsly before the fiscal year for which e~ergancy shelter
grant naounts ara made available.
general local government distributes onsrgan~'y shelter grant
eervloeo or on, area e&m~Aar ~ranoao~&ons tmat requ&re payuen~
from the grant amount. Grant amounts that are awarded bya
unit o£ general lo,al govarnment to a private nonprofit
organleation providing assistance to the homeless are
obligated.
Private nonprofit ortanization means a secular or'religious
organieation described in section S01(c) of the internal
Revenue Code of 19S4 which (a) is exemp~ free tantion under
subtitle A of the Code, (b) ~as an accounting system and a
voluntary board, and (c) practices nondiscrimination in the
provision of assistance.
Rehabilitation meane labor, materials° tools, and other coots
of improving buildings, including repair directed toward an
accumulation of deferred maintenance; replaeeuant of prinoipal
fixtures and components of existing boildings; installation
security devises; and improvement through alterations or
additions to, or enhancement of, ezieting b~ildinge, including
improvements to increase the efficient uae of energ~ in
boiXdinge,
Renovation meane rehabilitation that involves coeto of 7S
percent or less o! the value of the b~ilding before
rehahilitatio~.
~ia0 or the Coauoowealth of Puerto Rico.
~ameane any unit of general local government to
kcs available unergen~ shelter gzant amounts.
Unit of ~eneral local ~overment means any city, county° town,
township0 parish, vi~age, or other general purpose paXitical
subdivision of a State.
~ounty under section 102(a}ie) of the Housing and Community
Developuant Act of 1974 for the fiscal year immediately before
the lionel year for which emergency shelter grant amounts are
made available.
~nme&ns the monetary value assigned to a
dent real estate appraiser, or aa
otherwise reasonably establl0hedby the grantee or the State
recipient.
JS?S.S Wiivori.
'T~o Iocretary of lr~ nay waive any requirement of thio part
that lo not required by law, whenever it is determined that undue
hardship will result from applying the requiroaent0 or where
application of the requirement would adversely effect the p~rpeses
of the gnergenc~/ Shelter Oranto PreStos.
SUB,AlT · -- Iligible A~tivitie8
JS7S.iX ·ligible and ineligible e~tiviti#.
(a) Eli able activities. EBergenoy shelter grant a~ounts nay be
used ~or one or acre of the following activities relating to
energency shelter for the homeless.
(1) Renovation, na~or rehabilitation, or conversion of
buildings for use as energency shelters for the hoaeless.
(2)
Provision of essential services0 including (but not
linited to) services concerned with euployuent0 health,
substance abuse, education, or food. Orant anounte
provided to a unit of general local governaent say be used
to provide an essential service only if--
(i)
· he service is a now service or a quantifiable
increase in the level of a service above that which
the unit of general local goveroment provided during
the 12 ca~.n~ar months ineediatelybufore it received
the grant uounts; ~
(ii) Not acre than 1S percent of the grant asou~ts is used
~or these services.
(3) Paynent of naintenance, operation (including rent, but
excluding staff), insurance, utilities, a~ furnishings.
(h) lneli~ible activities.
Emergency shelter grant anounts nay not be used
activities o~her than those authorized under paragraph Ca)
of ~his section. For exanple, grant amounts nay not bo
used fort
(i) Acquisition of an energency shelter for the ~meless;
(ii) Renting counercial, transient acc~uodatione for the
ho·sloss (such ss hotel or Betel roo~s)t
(iii)
Any adninistrative or staffing costs o~her than those
pernitted in paragraph (a) of this section (e.g.,
essential services° maintenance)~ or
(iv) Rehabilitation services° ouch as preperation of work
specifications, loan proceseing, or inspections.
(2) ~rant anounts Bay not be used to renovate, rehabilitate,
or convert ~uildings owned by prinarily religious
organizations or entities.
JS7S.23 Who may om rrM out eligible a~tiviti#.
Grantees ~nd State recipients, all grantees (except States)
· nd state recap·eats may carry out activities with emergency
shelter grant &uounts. Ail of · State's formula allocation
must be made ·viii·hie to unitl of general local government in
the State, which may include metropolitan cities or urban
~oGnties.
{b) Men refit reci ient·. Units of general local government
Doan grantees an~S%-ate recipients -- may distribute all ~;
pert of their grant amounts to nonprofit recipients to be used
for euergencM shelter grant activities.
B~BPAIt? B--Procjran Ioquireuente
JST5. Sl Nm·chang funds.
(a)
General. Each grantee must supplement its emergency shelter
grant amounts with an equal nmount of funds from sources other
than under this pert. These funds must be provided after the
date of the grant award to the grantee. A grantee miy c~mply
with this requirement by providing the supplemental funds
itself, or th~ocgh supplemental funds provided by any State
recipient or nonprofit recipient (as appropriate).
~eane~nina ~na~ch~XenFea~nt. Xn calculating the uo~t o~
included the value o~ ~y
donated material or ~ilding; the value of any lease on a
~ilding; any salary ~td to staff of the grantee sE to any
State or ~np:oftt recipient Cas app~opFtate) tn ~rytng out~
the ene~genoy shelter pr~r~ ~d the time and services
~ntFibu~ ~ ~l~tee:g to ca:tM out the ~ergen~y shelter
prelim, dete~Lned at the rate of SS ~: ~ur. For ~r~eo
o~ t~ts ~Fag~a~ (b), the grantee vLXX determine the value of
~Y do,ted mater·al ur ~tldtng, or any lease, ~tng any
met~ reasonably uX~uXatod to estabXto~ a fair urket value.
JS?S. S3 Ume aa an emergencymheXter.
Ca)
General. AiM building for which emergency shelter grant
~o---~'~'~are used must be naintained as a shelter for the
hcmeless for not less than a throe-year period, or for no~ less
then a l~yea~ ~ri~ if the grant users are us~ for ma~or
rehabilitation or ~nversion of the ~tXd~ng.
(b)
~l/uXaa~lr~ e~rhr~ a olinCa~reagr:iod. The three- and lO-year
(a) of this section begin to
runs
(1) In the ~ase of · building that was not operated as an
(2)
energen~ shelter for the boneless before receip~ of grant
assents under this pert, un the date of initial occupancy
as an anergan~ shelter for the houeLess.
In tha~cane of a b~il_ding thut .was_opera~ud as_.a~_ . ,__
energen~Y shelter ~fore rece~ sE gr~ ~- ~u.~
this ~rt, ~ t~ ~te t~t gran~ ~unto are first
o~XAgatud on t~ shelter.
JSTS. SS Building standards.
Any building for which eaergency shelter grant laounts are used
for renovation, conversion, or naJor rehabilitation BUSt neet the
Local guvermuent standard of being safe and sanitary.
JS?S.S? Aoaistan~e to tim boneless.
Houeless individuals Rust be given assistance in obtaining,
(a) Appropriate supportive servi~ee0 including peruanent housing,
medical and uental health treaUent0 onunseling0 supervision°
and other services essential for achieving independent living,
(b) Other Yuderal0 Sta~e0 local, and private assistance available
for such individuals.
SSTS.Sg Other Federal requirements.
Use of energen~y shelter grant aa~unt. BUSt ~onpLy vith the
foLlo~ing additional reguireaents,
(a) ~n~iscri-i~ation and Equal O~oortunity.
(1) Tbs rsquireuants of Title VIII of tho Civil ligl~ts Act of
1968, 42 U.6.C. 3601-19 and lnpleaenting regul~tions,
Executive Order 11063 and inplenenting regulations at 24
CFR Part 107; and Title VI of the Civil Rights Act o! 1964
(42 ,.S.C.2002d-L) and inpLonenttng regulations issued et
24 CFR Part 1;
(2) ~ho prohibitions against discrininatton on the basis of
age under tho Age DlscztninationAct of 197S (42 u.s.c.
6101-07) and the prohibitions against discriaination
against lundiuspped ?~.!l!d,u~.?..u~.d~r section S04 of the
Rehabilitation Act cz lJ;~ ~4~ ~,lob. 794);
(3) The requirements of Bxe~utive Ordor ll246 &n~tha
rsgulations issued under tho Order at 41 Cl~hap~sr 60;
(4) The requireuents of.~.e~.ti.o~. 3 of tho Housing and Urban
Develolment Act of Avon, ~4 U.I.C. 1701u (see JS?0.607(~)
of this Chapter)r and
(S) ~Ae requirements of ZzeeutiveOrdere llS2S, 12432, and
vi~h ac~/vitiea ~ded ~de~ ~hi8 ~.
licabllity of CX4B ¢ircular~. The polieiel, guidelines, and
(b) ~.----ents-of OMB c%reular _3e. A-8? and A-l~2,_~s they__
~;i'~o ~he acceptance and cae of egergen? .neArer
~o - -~ --~ =-~2 as ~hev relate to the acceptance ~d
of ~orgoncy ohel~or gr~t ~o~to ~ priu~e nonprofi~
organlsations.
UnifG~i F'~'ral Accessihilit~ Standards.. For Bi,or
(c) rena~%l~t~[on or ~Gnvers~on, t~e un~f,:m Federal A~cessibilitY
standards at 24 CFR Part 40, Appendix A.
ad-b~se4 int. Tho roquirononts, ca applicable, of tho
(d) ~poilonine prevention Act (42 U.I.C.
4846) and imp~emen~ng
ets of interest. In addition to onnfli~ of interest
(e) Confl~_o~ ~er'S~rcular A-102 and A-II0, no p~_roon vho
regu~r.ms~_e_~_- i~..~ ~--~ant. officer, or elected or
p ye antee, Ita~e recipient, or
inted official ot the gr
appo ...... ,__ -d an~ destanated publie agency) that
receives eaergancy shelter grant anoun~l lng wn~
zerciesd any functiOca or responsibilities vit~ ~espec? to
....~.oa. the eun~er, either for bib or ~eroe~ .....
~..___: ..... [? --- ------ or business ties, earing
· or Esr one year ~l[lli~l&. "---- d ~
~o this exclusion as provided in
chapter.
engageBan~ of eervicae, awarding of onntra ,
ntra~ore or subonntra~ors during any period of
any on . - -- ..... - 4n inelisibilitY status.
rdurance, is site proped on ~ich re~utl~, ~o~
(g) Yl~ i~l~e -. ~-veroi~of i ~ildtng is tom
Ir:i L ., '" "' "'"on"
C~lce ~ ~e Ci~
January 27, 1988
File #472-410
MSC Equipment, Inc.
1823 North Hamilton Street
Richmond, Virginia 23230
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28965, accepting your bid
for eight new snow plows and four new snow plow hitches, in the
total amount of $15,030.00, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, January 25, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr.
Mr.
W. Robert Herbert, City Manager
Witburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. William L. Stuart, Superintendent of Street Maintenance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. D. Darwin Roupe,
~anager, General Services
Room456 MunlclpolBulldlng 215C~urdnAve~ue, S.W. Roclnoi~,',/lrglnlo24011 (703)981-2541
C~¢e o~ fne O~y Oen~
January 27, 1988
File #472-410
ftighway Machinery & Supply Company
P. 0. Box 752
Salem, Virginia 24153
Mcllhany Equipment Company
P. O. Box 12728
Roanoke, Virginia 24028
Richmond Machinery & Equipment
Company
P. O. Box 1278
Lynchburg, Virginia 24505
Mountcastle Ford Tractor
301 - 11th Street, S. E.
Roanoke, Virginia 24013
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28965, accepting the bid of
MSC Equipment, Inc., for eight new snow plows and four new snow
plow hitches, in the total amount of $15,030.00, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, January 25, 1988.
On behalf of the Council, [ would like to express appreciation
for submitting your bid on the abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Roo~456 MuniclpalBulldlng 215(~urc~A~'~ue, S.W. Roanc~e, Vlrg~nla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, ]988.
No. 28965.
AN ORDINANCE providing for the purchase of eight (8) new snow
plows and four (4) new snow plow hitches for use by the City, upon
certain terms and conditions, by accepting a bid made to the City for
furnishing and delivering such equipment; and rejecting the other bids
made to the City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of MSC Equipment, Inc., made to the City offering to
furnish and deliver to the City, f.o.b., Roanoke, Virginia, eight (8)
new snow plows and four (4) new snow plow hitches, for the sum of
$15,030.00, is hereby ACCEPTED.
2. The City's Manager of General Services is authorized and
directed to issue the requisite purchase order therefor, incorporating
into said order the City's specifications, the terms of said bidder's
proposal, and the terms and provisions of this ordinance.
3. The other bids made to the City for the supply of such equip-
ment are hereby REJECTED, and the City Clerk is directed to notify
such other bidders and to express the City's appreciation for such
bids.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
January 27, 1988
File #60-472-410
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28964, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, transferring $15,030.00 from the Capital
Maintenance and Equipment Replacement Program to the Snow Removal
account, to provide funds in connection with the purchase of
eight new snow plows and four new snow plow hitches, in the total
amount of $15,030.00, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday
January 25, 1988. '
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Pubiic Works
Mr. William L. Stuart, Superintendent of Street Maintenance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. D. Oarwin Roupe, Manager, General Services
I~:~:x'n456 MunicIl:~lBulldlng 215ChurchAv~aue,$.W. Roanoke, Vlrglnla24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of January, 1988.
No. 28964.
VIRGINIA,
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Works
Snow Removal
Fund Balance
Capital Maintenance & Equipment Replacement Program-
City Unappropriated (2) ............................
1) Other Equipment
2) CMERP - City
(001-052-4140-9015) $ 15,030
(001-3332) (15,030)
$16,795,554
102,227
$ 1,920,07S
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
(
Roanoke, Virginia
January 25, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Bids to Purchase Snow Plows and
Hitches, Bid Number 87-12-89
I concur with the recommendation of the bid committee
relative to the above subject and recommend it to you for
appropriate action.
WRH/DDR/ms
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
January 25, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS TO PURCHASE SNOW PLOWS AND
HITCHES, BID NUMBER 87-12-89
I. BACKGROUND
November 9, 1987, City Council designated funds in the
Capital Maintenance and Equipment Replacement Program to
purchase eight (8) new snow plows and four (4) snow plow
hitches for Streets Department.
Be
Bid request were sent specifically to seventeen (17) vendors
that are currently listed on the City's bid list. A public
advertisement was also published in the Roanoke Times and
World News on December 13, 1987.
II.
Bids were received, after due and proper advertisement, and
were publicly opened and read at 2:00 p.m., on January 12,
1988, in the Office of the Manager of General Services.
CURIIENT SITUATION
A.
Five (5) bid responses were received. Bid tabulation is
attached.
Ail bids received were evaluated in a consistent manner by
representatives of the following departments:
General Services
Street Maintenance
The lowest bid submitted by MSC Equipment, Inc., meets all
required specifications.
III. ISSUES
A. Need
B. Compliance with Specifications
C. Fund Availability
IV. ALTEi~NATIVES
ae
Council accept the lowest responsible bid, for eight (8) new
snow plows and four (4) new snow plow hitches, as submitted
by MSC Equipment, Inc., for the total amount of $15,030.00.
Honorable Mayor and City Council
Page 2
We
Need - requested equipment is necessary to allow for a
continued successful snow removal operation.
Compliance with Specifications - the equipment that is
bid by MSC Equipment, Inc., meets all required specifi-
cations.
3e
Fund Availability - funds are designated in the Capital
Maintenance and Equipment Replacement Program to provide
for this purchase.
B. Reject all bids.
ae
Need - the snow removal program could not be accom-
plished in a more timely fashion.
Compliance with Specifications - would not be a factor
in this alternative.
Ce
Fund Availability - designated funds would not be
expended.
REC(k'~'DATION
Council concur with Alternative "A" - award the bid for
eight (8) new snow plows and four (4) new snow plow hitches
to MSC Equipment, Inc., for the total cost of $15,030.00 and
reject all other bids.
ApproDriate $15,030.00 from Capital Maintenance and Equip-
ment Replacement Program to Snow Removal account 001-052-
4140-9015.
Respectfully submitted,
William F. Clark
WFC/DDR/ms
cc: City Attorney
Director of Finance
~ ~ W~lli~m L. Stuart
D. Darwin Roupo
0
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0
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January 27, 1988
File #67-4?2
Valley Power Products Inc.
4039 Brambteton Avenue, S.
Roanoke, Virginia 24018
C & G Tractor Company
P. 0. Box 828
Halifax, Virginia 24558
D & H Tractor Sales
P. O. Box 828
Wy theville, Virginia
24382
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28967, accepting the bids of
Mountcastte Ford Tractor Sales, Inc., in the amount of $5,949.00,
for three new rotary mowers, and G. L. Cornetl Company, in the
amount of $9,295.00, for one new gang reel type mower, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 25, 1988.
On behalf of the Council,
for submitting your bid on
I would like to express appreciation
the abovedescribed equipment.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
Roon~456 MunlcipalBulldlng 215Chu~ahA~w~ue.S.W. Roanc:~e, Vlrglnla24011 (703)981-254t
January 27, 1988
File #67-472
Go L. Cornetl Company
16031 Industrial Drive
Gaithersburg, Maryland
Ladies and Gentlemen:
20760
~ountcastle Ford Tractor
301 - 11th Street, S. E.
Roanoke, Virginia 24013
I am enclosing copy of Ordinance No. 28967, accepting your bids
for three new rotary mowers, in the amount of $5,949.00, and one
new gang reel type mower, in the amount of $9,295.00, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 25, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. W, Robert Herbert, City Manager
Mr. Joel M. Schtanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. D. Darwin Roupe, Manager, General Services
and
Roo~n 456 Municipal Building 215 (D~'ah A~'~ue. S.W. Roanc~e, Virg~nlo 2401 t (703) 981-25~.1
IN THE COUNCIL OF THE CITY
The 25th day of January, 1988.
No. 28967.
OF ROANOKE, VIRGINIA,
AN ORDINANCE accepting bids for gang and rotary mowers;
rejecting other bids; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, are hereby ACCEPTED, at the purchase prices set out
with each item:
Item, Quantity and
Description
Successful Purchase
Bidder Price
3 - Heavy duty rotary blade
multiple spindle finish
mo~ers
1 - Po~er take-off driven,
5 gang reel type nDwer
with hydraulic lifts
Mountcastle Ford
Tractor Sales, Inc.
G.L. Cornell Company
$ 5,949.00
$ 9,295.00
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders
for the above-mentioned items, said purchase orders to be made
and filled in accordance with the City's specifications, the
respective bids made therefor and in accordance with this ordi-
3. Any and all
said items are hereby REJECTED;
so notify each such bidder and
appreciation for each bid.
4.
municipal
ordinance
other bids made to the City for the afore-
and the City Clerk is directed to
to express to each the City's
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
January 27, 1988
File #60-67-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtanger:
I am attaching copy of Ordinance No. 28966, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the transfer of $15,244.00 from the
Capital Maintenance and Equipment Replacement Program to Grounds
Maintenance Account No. 001-050-4340-9015, in connection with the
purchase of three new rotary mowers and one new gang reel type
mower with hydraulic lifts, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, January 25, 1988.
Sincerely,~..~ A~ ~, f~
Mary F. Parker, CMC
City Clerk
MFP:ra
EnCo
pc: Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. D. Darwin Roupe, Manager, General Services
and
Room 456 Municipal Building 215 (~ura~ A~O~, S.W. Roonc:~e, Virginia 240t t (703)981-2561
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1988.
No. 28966.
AN ORDINANCE to amend and reordain certain sections
1987-88 General Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Works
Grounds Maintenance
Fund Balance
Capital Maintenance & Equipment Replacement Program-
City Unappropriated (2) ............................
1) Other Equipment
2) CMERP - City
(001-050-4340-9015) $ 15,244
(001-3332) (15,244)
$16,761,873
2,578,642
$ 1,919,864
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
January 25, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Bids to Purchase Gang and Rotary
Type Mowers, Bid Number 87-12-84
I concur with the recommendation of the Bid Committee
relative to the above subject and recommend it to you for
appropriate action.
WRH/DDR/ms
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke,
January
Virginia
25, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: BIDS TO PURCHASE GANG AND ROTARY
TYPE MOW~(S, BID NUMBER 87-12-84
I. BACKGROUND
November 9, 1987, City Council designated funds in
the Capital Maintenance and Equipment Replacement
Program to purchase one (1) 5 reel gang mower and
three (3) rotary blade finish mowers for Grounds
Department.
Request for bids were sent specifically to sixteen
(16) vendors that are currently listed on the
City's bid list. A public advertisement was also
published in the Roanoke Times and World News on
December 27, 1987.
Bids were received until 2:00 p.m. on January 7,
1988, at which time all bids so received were
publicly opened and read by the Manager of General
Services.
II. CURRENT SITUATION
Five bid responses were received.
is attached.
Bid tabulation
B. Ail bids were evaluated in a consistent manner.
III. ISSUES
A. Need
B. .Compliance with Specifications
C. Fund Availability
IV. ALT~tNATIVES
Accept the lowest bids for rotary and gang mowers
as follows:
Three (3) new rotary mowers from Mountcastle
Ford Tractor Sales, Inc., for the total cost
of $5,949.00.
Honorable Mayor and City Council
Page 2
IV. ALTERNATIVES - continued
One (1) new gang reel type mower with
hydraulic lifts from G. L. Cornell Company
for the total cost of $9,295.00.
Need - requested equipment is needed to
continue the mowing operations of
Grounds Department.
Compliance with Specifications bids
recommended in this alternative meets
all required specifications.
Fund Availability - funds are designated
in the Capital Maintenance and Equipment
Replacement Program to provide for this
purchase.
B. Reject all bids.
Need - Grounds Maintenance mowing operations
could not be accomplished in the most timely
fashion.
Compliance with Specifications - would not be
a factor with this alternative.
Fund Availability - designated funds would
not be expended.
RECOmmENDATION
Council concur with Alternative "A" award the
lowest bids to provide rotary and gang type mowers
as follows:
Three (3) new rotary type mowers from
Mountcastle Ford Tractor Sales, Inc.,
total amount of $5,949.00.
for the
One (1) new gang reel type mower with
hydraulic lifts from G. L. Cornell Company
for the total amount of $9,295.00.
B. Reject all other bids.
Appropriate $15,244 from Capital Maintenance and
Equipment Replacement Program to Grounds
Honorable Mayor and City Council
Page 3
Ve
RECO~ENDATION - continued
Maintenance account 001-050-4340-9015 to allow for
the above purchase.
Respectfully submitted,
GCS/DDR/ms
cc: City Attorney
Director of Finance
Chairman: ~ ~_-~
George ~ Snead
~mmie B. Layma~ ~
D. Darwin Roupe
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January 27, 1988
File #209
Building Specialists, Inc.
215 South Market Street
Salem, Virginia 24153
Ladies and Gentlemen:
! am enclosing copy of Ordinance No. 28969, accepting your bid
for renovations to the Third Street Annex Building, in the total
amount of $174,950.00, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
January 25, 1988.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr.
W. Robert Herbert, City Manager
Mr. Witburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schtanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. William F. CLark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Barry L. Key, Manager, Office of Management and Budget
I~:x~n456 MuntclpalButtding 215C~urchAve~ue, S.W. Roanoke, Vlrg~nla24011 (703)981.254~1
Office ~ the City
January 27, 1988
File #209
Q. M. Tomlinson, Inco
P. O. Box 11724
Roanoke, Virginia 24022-1724
Gardner-Smith, Inc.
1385 Southside Drive
Salem, Virginia 24153
Martin Brothers Contractors,
2213 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Inc.
Acorn Construction, Ltd.
P. O. Box 625
Troutville, Virginia 24175
Construction Services of Roanoke,
3812 Bunker Hitl Drive, S. W.
Roanoke, Virginia 24018
[nc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28969, accepting the bid of
Building Specialists, [nc., for renovations to the Third Street
Annex Building, in the total amount of $174,950.00, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 25, 1988.
On behalf of the Council, I would tike to express appreciation
for submitting your bid on the abovedescribed project.
Sincerely,
Nary F. Parker, CMC
City Clerk
MFP:ra
Enco
Roon~456 Munici~:x:~lBuildlng 215C~,.~a~Av~"~ue, S.W. Roanc~e,~nla24~11 (703)98"1-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, ]988.
No. 28969.
AN ORDINANCE accepting the bid of Building Specialists, Inc., for
renovations to the Third Street Annex Building, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Building Specialists, Inc., made to the City in
the total amount of $174,950.00 for renovations to the Third Street
Annex Building such bid being in full compliance with the City's plans
and specifications made therefor and as provided in the contract docu-
ments offered said bidder, which bid is on file in the Office of the
City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, the requisite contract with the successful
bidder, based on its proposal made therefor and the City's specifica-
tions made therefor, said contract to be in such form as is approved
by the City Attorney, and the cost of said work to be paid for out of
funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each
such bid.
4.
municipal
nance
the City's appreciation for
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this ordi-
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
January 27, 1988
File ~60-209
Mr. Joel M. Schtanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28968, amending and reor-
daining certain sections of the 1987-88 General and Capital Funds
Appropriations, providing for the appropriation and transfer of
$193,000.00, in connection with awarding a contract to Building
Specialists, [nc., for renovations to the Third Street Annex
Building, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, January 25, 1988.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Barry L. Key, Manager, Office of Management and Budget
Room456 MuniclpolBullding 215C~ura~Av~'~ue,$.W.P, oc~,oke,",~rg~ta24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of January, 1988.
No. 28968.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Non-Departmental
Transfers to Other Funds (1) ........................
Contingency (2) .....................................
$10,255,264
8,916,406
522,503
Capital Fund
Appropriations
General Government
Renovations to the Third Street Annex Building (3)..
Other Infrastructures
Flood of 1985 (4) ...................................
1) Transfers to Capital
2) Maint. of Fixed
Assets
3) Appr. from General
Revenue
4) Appr. from General
Revenue
(001-004-9310-9508) $ 68,000
(001-002-9410-2201) ( 68,000)
(008-052-9594-9003) 193,000
(008-002-9574-9003) (125,000)
$12,951,186
193,000
908,798
750,298
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
CiTY CLE;'U~$ ~i:: ?i; Roanoke, Virginia
January 25, 1988
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
I concur in the recommendations of the Bid Committee on the Renovations to the
Third Street Annex Building.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBV/mm
Attachment: Bid Committee Report
Roanoke, Virginia
January 25, 1988
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Renovations to the Third
Street Annex Building
I. Back,round:
Police Department currently located in the Third Street Annex
Building has needed additional space for several years in
order to serve their needs through 1995.
Be
Social Services Department moved from the First Floor of the
Third Street Annex Building to the Municipal North Building
in December, 1986.
Removatlon plans and specifications were prepared in 1987 by
the Engineering Department then reviewed and approved by the
Police Department prior to advertising for bids.
D. Base Bid work would provide the following improvements:
1. Detective Division relocate to First Floor and increase
square footage.
2. Traffic Division relocate to First Floor and increase
square footage.
3. Women Locker Room on Second Floor with shower area.
4. Exercise Area on Second Floor adjacent to Men and Women
Locker Rooms.
5. Patrol Assembly relocate to Third Floor and increase
square footage.
6. Vice Squad relocate to Third Floor and increase security
and square footage.
7. Conference Room on Third Floor adjacent to Police Chief.
8. Computer Room on Third Floor for Automatic Fingerprint
Identification System.
9. Fire Alarm System on all floors.
Page 2
II. Current Situation:
A. City Council received bids for the Renovations to the Third
Street Annex Building on December 21, 1987.
Six (6) bids were publicly opened, read aloud, and refered to
an appointed Bid Committee for review and report back to
Council.
Low Base Bid in the total amount of $174~950.00 with a
construction time of 180 consecutive calendar days was sub-
mitted by Buildin~ Specialists~ Inc. of Salem, Virginia.
III. Issues in order of importance are:
A. Compliance of low bidder with requirements of Contract
Documents.
B. Amount of low Base Bid.
C. Funding of the project.
D. Time of completion.
IV. Alternatives are:
ae
Award a lump sum contract to the low bidder, Building
Specialists~ Inc. of Salem, Virginia to perform all the Base
Bid work in the amount of $174~950.00 with a construction
time of 180 consecutive calendar days. Establish a project
contingency in the amount of $18~050.00 for a total project
construction cost of $193,000.00.
1. Compliance of low bidder with the requirements of the
Contract Documents was met.
Amount of the low Base Bid is acceptable. The minimal
spread of approximately 1% between the first three (3)
bidders indicates very good competition.
3. Fundin~ for the project is available and would come from
the following accounts:
a) Capital Projects Fund Account No.
(008-002-9574-9003) ....
· $125,000.00
b) Contingency - General Fund Account No.
(001-002-9410-2201) ..... 68~000.00
TOTAL . $193,000.00
4. Time of completion as quoted is acceptable.
Page 3
E. Reject all bids received and not award a contract at this
time.
1. Compliance of low bidder with requirements of the
Contract Documents would not be an issue.
2. Amount of the low bid would not be an issue at this
time. However, future bids could be higher.
3. Fundin~ would not be encumbered at this time.
Time of completion would be extended. This would create
delays in providing needed space for the Police
Department.
V. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative "A".
Award a lump sum contract to the low bidder, Buildin~
Specialists~ Inc. of Salem, Virginia, to perform all the Base
Bid work in the amount of $174~950.00 with a construction
time of 180 consecutive calendar days.
C. Establish a project contingency in the amount of $18~050.00
for a total project construction cost of $193~000.00.
De
Authorize the appropriation and transfer of $193~000.00 from
the following sources into a new capital account to be
established by the Director of Finance for the subject
project:
1. Capital Projects Fund Account No.
(008-002-9574-9003) ........ $125,000.00
2. Contingency - General Fund Account No.
(001-002-9410-2201) .......
68~000,00
TOTAL . . . $193,000.00
E. Reject all other bids received.
Page 4
Respectfully submitted,
Robert A. Garlad~, Chairman
~ead~~
William F. Clark
RAG/LBV/mm
Attachment: Tabulation of Bids
cc: City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
Office of Management and Budget
Chief of Police
City Engineer
Construction Cost Technician
o
0
0
0
0
0
.4
Office of the Ci~y Clen~
December 23, 1987
File #209
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. George C. Snead )
Gentlemen:
The following bids for renovations to the Third Street Annex
Building were opened and read before the Council of the City of
Roanoke at a regular meeting held on Monday, December 21, 1987:
BIDDER
BASE BID TOTAL
Building Specialists, Inc.
Construction Services of Roanoke,
Q. M. Tomlinson, Inc.
Gardner-Smith, Inc.
Acorn Construction, Ltd.
Martin Brothers Contractors, thc.
Inc.
On motion, duly seconded and adopted, the bids
you for tabulation, report and recon~lendation to
$174,950.00
175,598.00
177,000.00
191,900.00
198,650.00
203,488.00
were referred
Council.
to
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Building Specialists, Inc., 215 South Market Street, Salem,
Virginia 24153
Construction Services of Roanoke, Inc. 3812 Bunker Hill
Drive, S. W., Roanoke, Virginia 24018
Room 456 Munlci~al Building 2t 5 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-254t
Mr. Robert A. Garland, Chairman
Mr. William F. Clark
Mr. George C. Snead, Jr.
Page 2
December 23, 1987
pc: Q. M. Tomlinson, Inc., P. O. Box 11724, Roanoke, Virginia
24022-1724
Gardner-Smith, Inc., 1385 Southside Drive, Salem, Virginia
24153
Acorn Construction, Ltd., P. 0. Box 625, Uo S. Route 11,
Troutville, Virginia 24175
Martin Brothers Contractors, Inc., 2213 Patterson Avenue,
S. W., Roanoke, Virginia 24016
Mr. Wilburn C. Dibiing, Jr., City Attorney
January 27, 1988
File #67
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At the regular meeting of the Council held on Monday, January 25,
1988, Councilman Trout requested that you investigate the matter
of permitting children to use the ballfietds in the Sports
Complex in South Roanoke Park when said battfietds are not being
used for League games.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. George C. Snead,
Public Safety
Mr. Jimmie B. Layman,
Jr., Director of Administration
Manager, Parks and Recreation
and
Room456 MuntclpalBulldlng 215(~urchA,~"~ue, S.W. Roanoke, VIrg~nla24011 (703)981-2541
Office cfi fne Oty C]erk
January 27, 1988
File #66
Mr. W. Robert Herbert
City ~anager
Roanoke, Virginia
Dear [dr. Herbert:
At the regular meeting of the Council held on Monday, January 25,
1988, Mr. Edward R. Taylor, 2158 i~odtand Road, S. E.,
addressed Council with regard to the unsightly condition of pro-
perty located at 2606 Brookside Road. So E.
On motion, duly seconded and unanimously adopted, the matter
referred to you for investigation and report to Council.
Sincerely, /"~
Wary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. Edward R. Taylor, Jr., 2158 ~Voodtand Road, S.
Roanoke, Virginia 24014
Mr. William F. Clark, Director of Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Roc~n456 MunlcipolBuildlng 215(~urchAv~nue, S.W. Roanoke, VIt~nlo2~1011 (703)981-2~,.1
TABLES INDEX
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Program Budget ...................................................
Special Grant Budget .............................................
Revenue Sources for FY 86-87 .....................................
Medicaid Services ................................................
Vital Records ....................................................
Dental Services ..................................................
Environmental Health .............................................
Laboratory Services .............................................
Communicable Disease Investigations .............................
Family Planning Cases ...........................................
Home Health Services ............................................
Hypertension Program Activities .................................
WIC Program Enrollment ..........................................
PAGE
9
9
10
11
13
14
20
21
24
24
25
26
38
HEALTH DIRECTOR'S MESSAGE
It is with pleasure that I submit this Annual Report of activities of the
Roanoke City Health District for FY 1986-87. The report includes a brief narra-
tive of the various programs and services offered by the Health Department, as
well as an accounting of the services provided for this reporting period.
In this time, when emphasis is less on communicable disease and more on environ-
mental exposures and diseases due to specific life styles, it is imperative to
creatively adjust our programs and services in these directions. Public Health
is a Community responsibility and the solutions to many of our problems involve
the cooperation among all sectors of our community, both public and private.
Roanoke City is fortunate to have this commitment of cooperation.
The Health Department staff shares this commitment in their dedication and pro-
fessionalism towards their job.
E. J. Clarke, Jr., M.D., M.P.H.
-1-
MISSION STATEMENT
The mission of the State Health Department is to provide leadership in
planning, developing and implementing a coordinated prevention-oriented program
to promote and protect the health of all Virginians with the ultimate goal of
optimal health for all citizens.
"In order to fulfill this mission, you must set goals which are based upon
the health protection, prevention and promotion needs of the people. You must
seek to achieve the ideal and not self-impose limits on your aspirations based
upon constraints you may have experienced in the past."
Quoted by: Dr. C.M.G. Buttery
State Health Commissioner
ACKNOWLEDGMENTS
We wish to thank the following physicians and the resident physician staff
at Roanoke Memorial Hospital who so willingly assist in our clinic programs:
Dr. C. Adams
Dr. R. Agee
Dr. L. A. Beazley
Dr. T. P. Berner
Dr. D. D. Blevins
Dr. H. P. Boggess
Dr. J. Chaten
Dr. J. B. Claytor, Jr.
Dr. M. L. Cuesta
Dr. D. D. Demicco
Dr, V. J. Desai
Dr. J. B. Francis
Dr. D. S, Garner
Dr. R. W. Irvin, Jr.
Dr. W. M. Jacobs
Dr. K. S. Miller
Dr. A. T. Remson
Dr. J. W. Robinson (DDS)
Dr. R. B. Robison (DDS)
Dr. C. J. Schleupner
Dr. E. Smith
Dr. D. Stroud
Dr. E. M. Surat (DDS)
Dr. R. Thompson
Dr. R. White
-2-