The URL can be used to link to this page

Home My WebLink AboutCouncil Actions 01-19-88~o~ (28953) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL January 19, 1988 2:00 p.m. AGENDA FOR THE COUNCIL 1. Call to Order -- Roil Call. Mr. M~seA w~ absent. The invocation will be delivered by the Reverend Queen Snell, Pastor, St. John's A. M. E. Church. Pr~erffi. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. C-1 C-2 C-3 C-4 C-5 CONSENT AGENDA (Approved 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meeting of Council held on Monday, December 28, 1987. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. An annual report for the Board of Zoning Appeals for the year 1987. RECOMMENDED ACTION: Receive and file. A communication from the City of Roanoke Redevelopment and ffousing Authority transmitting a check, in the amount of $112,411.98, representing payment in lieu of taxes for certain projects for the fiscal year ended September 30, .1987. RECOMMENDED ACTION: Receive and file. Qualification of A. Lorraine Johnson as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of three years ending November 21, 1990. RECOMMENDED ACTION: Receive and file. Qualification of James B. McCloskey as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of three years ending November 21, 1990. RECOMMENDED ACTION: Receive and file. C-6 A communication from the City Manager, requesting an Executive Session to discuss the acquisition of real property for public purpose, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss the acquisi- tion of real property for public purpose, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. REGULAR AGENDA Hearing of Citizens Upon Public Matters: None. Petitions and Communications: None. Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: 1. A report recommending authorization to execute contracts with Virginia Mountain Housing, Inc., for reimbursement of certain costs under the Vacant Lot Homesteading Program, for relocating, renovating and selling six houses in the Shadeland Relocation Project. Adopted Ordinance No. 28953. (6-0) 2. A report recommending authorization to execute Change Order No. 1 to the contract with A. L. King, Ltd., for construction and restoration of the Washington Park Box Culvert, in an amount not to exceed $346,770.00; and transfer of funds therefor· Adopted0rdinance No. 28954 and Ordinance No. 28955. {6-0) 3. A report concurring in a report of the Bid Committee recommending acceptance of the bid submitted by Thorpe-Smith, Inc., for electronic land surveying equipment for the Department of Engineering, in the total amount of $12,339.00; and appropriation of funds therefor. Adopted Ordinance No. 28956 and Ordinance No. 28957. (6-0) b. Director of Finance: I. A financial report for the month of December, 1987. Received and filed. 2. A report with regard to personnel lapse for the first and second quarterv ~01fiscal year 1987-88: Adopted Ordinance No. 28958. ( City Clerk: (2) A report advising of the expiration of the three year terms of LaVerne B. Dillon, David K. Lisk and James M. Turner, Jr., as School Board Trustees on June 30, 1988, and that applications for the upcoming vacancies will be received in the City Clerk's Office until 5:00 p.m., on Thursday, March 10, 1988. Received and fred. 6. Reports of Committees: None· 7. Unfinished Business: None. 8. Introduction and Consideration of Ordinances and Resolutions: 9. Mo t ions Ordinance No. 28945, on second reading, permanently vacating, discontinuing and closing a portion of the alley between Lots 26, 27 and 28, and Lots 2 and 3, Block 3, Woodland Park Addition, said alley running parallel to and between Tazewell Avenue and Church Avenue, S. E. Adopted Ordinance No. 28945. (6-0) Ordinance No. 28946, on second reading, permanently vacating, discontinuing and closing a 15 foot wide alley e~tending northerly from Marion Street, S. E., for a distance of approximately 508 feet, more or less, to Albemarle Avenue; and the portion of Marion Street, S. E., running easterly from South Jefferson Street to the western boundary of the right-of-way for U. S. Route 220. Adopted Ordinance No. 28946. (6-0) Ordinance No. 28947, on second reading, amending the Official 1976 Zoning Map, to rezone certain parcels of land located on Memorial, Denniston and Westover Avenues, Winborne Street and Grandin Road, S. W., from C-2, General Commercial District to CN, Neighborhood Commercial District· Adopted Ordinance No. 28947. (5-0, ~. G~land abstained from voting.) and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council: A communication from Council Member David A. Bowers requesting the City Manager to render certain infor- mation regarding the bird nuisance problem in downtown Roanoke, and the recent snow removal efforts by the City as a result of the storm which occurred on January 7-8, 1988. Nc a~on. be A communication from Council Member David A. Bowers requesting the City Attorney to report to Council regarding State funding for the proposed trade and con- vention center in downtown Roanoke· No action. Vacancies on various authorities, boards, commissions and committees appointed by Council. lO. Other Hearings of Citizens: Reappoi~ed He~y B. Boy,ton to the ~chitect~ Review Board. (3) MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE CITY OF ROANOKE '8~ i.. INTERDEPARTMENT COMMUNICATION Date: To: From: Subject: January 6, 1988 Mary Parker, City Clerk Ruth Armstrong, Sec., Bd. of Zoning Appeals Annual Report - 1987 Attached hereto for City Council's information are copies of the 1987 annual report for the Board of Zoning Appeals, which was approved by the Board on January 5, 1988. Attachments (8) BOARD OF ZONING APEALS ROANOKE, VIRGINIA ANNUAL REPORT 1987 The Annual Report for the Board of Zoning Appeals for the year 1987 is submitted herewith. PERSONNEL OF BOARD The following served as members of the Board. Mr. L. Elwood Norris, Chairman Mr. T. E. Roberts, Vice Chairman Mr. W. L. Wheaton Mr. Glynn D. Barranger Mr. Richard A. Rife MEETINGS AND PUBLIC HEARINGS The Board held twelve meetings during the year for the purpose of conducting business of the Board and holding public hearings to decide appeals from the decision of the Zoning Administrator and applications for special exceptions. One hundred and one applications were filed with the Board during the year. In accordance with State law, public hearings were advertised in a local newspaper once a week for two successive weeks not less than six days nor more than twenty-one days prior to the public hearing date. Notices of public hearings were sent by first-class mail to owners of all abutting properties and properties immediately across the street or road from any property in question. ATTENDANCE RECORDS FOR BOARD MEMBERS MEMBER MEETINGS ATTENDED MEETINGS ABSENT L. Elwood Norris 11 T. E. Roberts 12 0 W. L. Wheaton 11 Glynn D. Barranger 10 Richard A. Rife 11 1 2 1 DISPOSITION OF APPEALS Requests Granted Requests Denied Requests Withdrawn Requests Granted Partially . Requests Continued . 87 8 2 3 1 TOTAL 101 Annual Report - Board of Zoning Appeals December 30, 1987 APPEALS TO COURT OF RECORD One denial by the Board was appealed to a Court of Record. After a second public hearing with new evidence, the Board granted the request, and the appeal was dismissed with Drejudice. Respectfully submitted, Ruth ¢. Armstrong Secretary Office of n~e City Oe,~k January 21, 1988 File #178 Mr. Herbert D. McBride Executive Director Roanoke Redevelopment and Housing Authority P. 0. Box 6359 Roanoke, Virginia 24017 Dear Mr. McBride: Your cort~nunication transmitting a check in the amount of $112,411.98, representing payment in tieu of taxes for certain housing projects for the fiscal year ended September 30, 1987, was before the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 1988. On motion, duly seconded and adopted, the communication was received and filed. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. W. Robert Herbert, City ~anajer Mr. Wilburn C. Oibting, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. ~oses, Chief, Billings and Collections Room 456 Municipal Building 215 (~urch A've~ue, S.W. Roanoke, Virginia 24011 (703) 98t-2541 CITY OF ROANOKE REDEVELOPMENT AND COMMISSIONERS DR. WENDELL H, BUTLER. CHAIRMAN HALL]E 13. ALBERGOTTI, VICE CHAIRMAN RONALD O. CRAWFORD JO ANNE B. JUST]S PERCY T. KEELING C. FRED MANGU$ HOUSING AUTHORITY 2624 SALEM TURNPIKE, N. W. P. O. BOX 6359 ROANOKE, VIRGINIA 24017 January 8, 1988 HERBERT D. MCBRIDE EXECUTIVE DIRECTOR Honorable Msyor and Members of City Council City of Roanoke Municipal Building Roanoke, Virginia 24001 Gent lemen: Under the Cooperation Agreement between the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority, this Authority shall make payment in lieu of taxes to the City of Roanoke each fiscal year which is 10% of shelter rents from all the housing projects. Transmitted herewith is our check for $112,411.98 which represents payment in lieu of taxes for the following projects: Lansdo~ne Park - $ 15,562.73 Lincoln Terrace - 21,435.09 Hu~t Park - 9,984.04 Highland Manor - 3,716.15 Hunt Manor - 8,5~6.33 Melrose Towers - 19,814.27 Jamestoga~ Place - 8,083. ?0 Morn~ngside Manor - 9,665.51 Bluestone Park - 4,258.60 Indian Rock - 5,321.44 Scattered Housing - 4,303.08 Hackley Avenue - ! ,751.04 $112,411.98 These amounts cover our fiscal year ended September 30, 1987. It is a pleasure to convey this check to the City of Roanoke. If we can be of further service, please do not hesitate to contact my office. Very truly yours, HDM/jm Enclosure Herbert D, McBride :.~.=~:~ Executive Director ~' ~%JJ~JJ II ~, uFFiOf C I TY OF ROANOKE I NTERDEPARTMENT COMMUNICATION TO: Mr. Joel M. FROM: Ms. Mary F. Parker, DATE: January 13, 1988 SUBJECT: Payment in lieu of Redevelopment Schlanger, Director of Finance City Clerk ~.~.//~ taxes from City of Roanoke and Housing Authority For handling as you deem appropriate, I am transmitting a check in the amount of $112,411.98 from the City of Roanoke Redevelop- ment and Housing Authority, representing payment in lieu of taxes for the fiscal year ended September 30, 1987. I appreciate your assistance in this matter. MFP:se Attachment CITY OF ROANOKE REDEVELOPMENT ~ HOUSING AUTHORITY ROANOKE, VIRGINIA 24017 REVOLVING FUND N? 22405 AMOUNT PAYTO City of Roanoke TSE $ 112,411.98 ORDER 1/12/88 Pymt. in Lieu of Taxes 112,411.98 CItY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY 2624 SALEM TURNPIKE, N, W, P. O. BOX 6359 ROANOKE. VIRGINIA 24017 3anuaz~ 8, 1988 Honorable Mmyor and M~mbers of City Council City of R~noke Municipal Buildir~3 R~anok~, Vizx3inia 24001 Gent lesnen: Under the Cooperation Agreement between the City of Roanoke and the City of Roanoke Redevelol:ment and ~{ousir~3 Authority, this Authority shall make payment in lieu of taxes to the City of Roanoke each fiscal year which is 10~ of shelter rents from all the housirlg p~oJects. Transmitted herewith is our check for $112,411.98 which represents pa%anent in lieu of taxes for the followir~3 projects: Lansdowne Park - $ 15,562.73 Lincoln Terrace - 2~ 435.09 Hu~t Park - 9,984.04 HiGhland Manor - 3,716.15 Hunt Manor - 8. 516.33 Melrose Tc~rs - 19. 814.27 Jan~stown Place - 8,083.70 Mol-ningside Manor - 9,665.51 Blueston~ Park - 4,258.60 Indian Rock - 5,321.44 Scattered Housing - 4,303.08 Hackley Avenue - 1,751.04 $112,411.98 These amounts cover our fiscal year ended September 30, 1987. It is a pleasure to convey this check to the City of Roanoke. If we can be of further sez~;ice, please do not hesitate to contact my office. Vel-f. tlmly yours, Encloszwe Executive Director Office of the City C]e~ January 21, 1988 File #15-458 Mr. James B. McCtoskey, Chaic~nan Roanoke Neighborhood Partnership Steering Corr~nittee 2920 Avenham Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. McCloskey: This is to advise you that R. Lorraine Johnson has qualified as a member of the Roanoke Neighborhood Partnership Steering Corolnittee for a term of three years ending November 21, 1990. Sincerely, ~/~ Mary F. Parker, CMC City Clerk MFP:ra pc: Ms. Jinni Coordinator Benson, Roanoke Neighborhood Partnership Room 456 Monlci~:~al Ouildlnc$ 215 C~hurch Aver~ue, S.W. Roono~e, Vlrcjtnto 2401 ~ (703) 981-2541 0-2 Oath or Affirmation of?Office' 8ta~e o] Virginia, Cit~ o! Roanoke, to.wit: '~8 I',~ 1 ~ · , do solemnly swear (or affirm) that will support the Constitution of the United States, and the Constitution of the State of Virginia, and that will faithfully and impartially discharge and perform all the duties incumbent upon me as according to the best of my ability. So help me God. Subscribed and sworn to before ~ne, this Office of the Qty Geck December 9, 1987 File #488-15 Ms. A. Lorraine Johnson 811 Carroll Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Johnson: At a regular meeting of the Council of the City of Roanoke held on Monday, December 7, 1987, you were reelected as a member of the Roanoke Neighborhood Partnership Steering Co,rvnittee for a term of three years ending November 21, 1990. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, So W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra pc: Mr. James B. McCloskey, Chairman, Roanoke Neighborhood Partnership Steering Committee, 2920 Avenham Avenue, S. W., Roanoke, Virginia 24014 Ms. Jinni Benson, Roanoke Neighborhood Partnership Coordinator Room 456 Municipal Building 215 (~urch A',,~u~., S.W. Roono~e, VIrDin~o 24011 (703) 98t-2541 STATE OF VIRGINIA ) ) To-wit: C I TY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 7th day of December, 1987, A. LORRAINE JOHNSON was reelected as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of three years ending November 21, 1990. Given under my hand and the Seal of the City of Roanoke this 9th day of December, 1987. City Clerk 0-2 Oath or Affirmation of Office mtatz oJ Virginia, City oJ Roanoke, ~o.udt: I, James B. ~4cCloskey ., do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering Committee for a term of three years ending November 21, 1990. according to the best of my ability. So help me God. Subscribed and swnrn to before me, this Office of the City Oerk November 25, 1987 File #488-15 Mr. James ~. McCloskey 2920 Avenham Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. McCloskey: At a regular meeting of the Council of the City of Roanoke held on Monday, November 23, 1987, you were reelected as a member of the Roanoke Neighborhood Partnership Steering Corrvnittee for a term of three years ending November 21, 1990o Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra pc: Ms. Jinni Benson, Coordinator, Roanoke Partnership Neighborhood Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24~tt (703) 981-2541 STATE OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 23rd day of November, 1987, JAMES B. McCLOSKEY was reelected as a member of the Roanoke Neighborhood Partnership Steering Cor~nittee for a term of three years ending November 21, 1990. Given under my hand and the Seal of the City of Roanoke this 25th day of November, 1987. City Clerk Roanoke, Virginia January 19, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda for an Executive Session regarding acquisition of real property for public purpose in accordance with Section 2.1-344 (a) (2) of the Code of Virginia. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm Or, ce of the City Cle~ January 21, 1988 File #178-237 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28953, authorizing the exe- cution of six grant agreements with Virginia Mountain Housing, lac., for reimbursement of certain costs for relocating, reno- vating and selling six houses in the Shadeland Relocation Project, such agreements to be consistent with the terms of the City's Vacant Lot Homesteading Program, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 1988. Sincerely, Mar Parker', CMC City Clerk MFP:ra Enc. pc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. WilLiam F. Clark, Director of Public Works Mr. Ronald H. Miller, Building Corrv'nissioaer/Zoning Administrator` Mr. H. Daniel Pollock, Housing Development Coordinator MS. Marie T. Pontius, ~rants Monitoring Administrator Room 456 Munk:ipol Building 215 Church Avenue, S.W. Roanoke, Vlrg~la 240t I (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The']9th day of January, 1988. No. 28953. VIRGINIA, AN ORDINANCE authorizing the execution of six grant agreements with Virginia Mountain Housing, Inc.; and pro- viding for an emergency. BE that: 1. for and IT ORDAINED by the Council of the City of Roanoke The City Manager is hereby authorized to execute, on behalf of the City, six grant agreements with Virginia Mountain Housing, Inc., each agreement granting to such corporation up to $2,500 in Community Development Block Grant funds in reimbursement for certain of the costs to be incurred in relocating, renovating and selling six houses on those lots identified in the City Manager's report to Council dated January 19, 1988, such agreements to be consistent with the terms of the City's Vacant Lot Homesteading Program, as amended by Council on November 7, as to form by the City Attorney. 2. In order to provide for municipal government, this ordinance shall 1987, and to be approved the daily operation of the an emergency is deemed to exist, and be in force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia 3anuary 19) 1988 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Contracts Under Vacant Lot Homesteading Program--Support of Shadeland Relocation Project I. Background: A. Vacant Lot Homesteading Program generally is intended to encourage positive maintenance of vacant land in older areas of the City. B. Extension of Program, approved by Council on November 9, 1987, takes this concept further by encouraging development of new housing on vacant land, by reimbursing the builder/developer for certain costs of development. C. Allowable costs reimbursable under the Program~ up to a maximum of $2500 in each case, are: 1. Purchase price of the lot, up to the fair market value; 2. Legal fees associated with purchase and resale, as paid by builder/developer. 3. Clearing and grading where necessary; Building permit fees; 5. Water and sewer connection fees; 6. Other reasonable expenses customarily associated with such real estate transactions. D. Conditions which builder/developer must meet to receive reimbursement are: Building and site plans approved by Building Department as meeting applicable building and zoning codes and being compatible with existing neighborhood designl 2. Build or move a residential building onto the lot within specified time; 3. Sell or lease the building initially to a low-moderate income party. If the builder/developer is a non~profit corporation, benefits of reimbursement are to be passed on to the low-moderate income occupant via reduced sales price or rent. Page 2 3anuary 19, 1988 Shadeland Relocation Project, in which Virginia Mountain Housing moves, repairs, and sells houses for owner occupancy, is the sort of development in older neighborhoods the Vacant Lot Homesteading Program extension was intended to supplement. II. Current Situation: III. Development costs of Virginia Mountain Housing's first house moved from Shadeland Avenue and renovated were higher than projected. Though these costs will be reduced significantly for the remaining l0 houses VMH is to move from Shadeland Avenue, there is still some question whether complete quality renovation can be performed for a cost less than the houses would appraise for, in the locations targeted for the remainder of the Shadeland Relocation Project. Proposed Use of the Vacant Lot Homesteading Program would reduce the total development costs to Virginia Mountain Housing by bringing their costs below the appraised value i.e. selling price of the completed houses. Contracts would provide that reimbursement via the Program would not be made until documentation of costs and appraised value is provided to the Housing Development Office showing that the margin of the value over total unreimbursable costs is not excessive. Lots identified for the next phase of the Shadeland Relocation Project are identified on the attachment for Council's consideration of reimbursement under the Vacant Lot Homesteading Program. All six (6) of these are in the Gainsboro neighborhood and are currently owned by the RRHA, which has agreed to transfer them to VMH for this Project. Issues: A. Quality of rehabilitation work. B. Affordability of houses to low-moderate income buyers. C. Cost to the City. IV. Alternatives: Authorize the City Manager to execute contracts with Virginia Mountain Housing, Inc. providing for reimbursement for certain costs as provided in the approved Vacant Lot Homesteading Program as extended, outlined in I. C. above, and specified in the individual contracts~ for relocating, renovating and selling 6 houses in the Shadeland Relocation Project to lots identified on the attachmentl and authorize reimbursement to Virginia Mountain Housing for such costs upon completion and occupancy oi each house according to the terms of the contracts. Page 3 ~anuary 19, 1988 1. Quality of rehabilitation work would be enhanced by reducing VMH's costs~ allowing more to be put into actual rehabilitation, resulting in a better, more attractive product~ of greater benefit to the surrounding neighborhoods. 2. Aifordability of houses to low-moderate income buyers would be enhanced by likelihood that house's appraisal would cover the cost~ allowing a low down payment and a full mortgage (a 5% interest. The contract under the Program requires the benefits of the reimbursement grant be passed to the buyer. 3. Cost to the City would be borne entirely by Community Development Block Grant funds allocated to the Vacant Lot Homesteading Program. The reimbursement per lot is expected to be approximately $1800~ which is less than the maximum allowable $2~500~ because there is expected to be no purchase cost of the land~ currently held by the RRHA. Most of the costs reimbursed by the Program will be paid into the City's General Fund through building permit fees, or the sewer and water fund through sewer and water lateral and hook-up fees. Do not authorize the City Manager to execute contracts with Virginia Mountain Housing for reimbursement under the Vacant Lot Homesteading Program. 1. Quality oi rehabilitation work would be jeopardized. If costs approach or exceed projected appraised value~ Virginia Mountain Housing will likely be forced to reduce costs by cutting back on desirable features or techniques~ resulting in a less than optimal quality house. 2. Affordability of houses to low-moderate income buyers will be hin- dered. II costs to VMH exceed appaised value of houses, buyers will have to pay more than the appraised value. Because 5% interest mortgage is limited to a percentage of the appraised value~ the buyers will have to pay the difference either with a larger cash down payment or with another loan, e.g. second mortgage. 3. Cost to the City would be nothing initially. However ii houses are not moved and renovated~ tax revenues of new devlopment may be lost. Page # 3anuary 19, 1988 V. Recommendation Concur in Alternative A, thereby authorizing the City Manager to execute contracts with Virginia Mountain Housing, Inc. providing for reimbursement for certain costs as provided in the Vacant Lot Homesteading Program as extended and specified in individual contracts, :for relocating, renovating, and selling 6 houses in the Shadeland Relocation Project to lots identi:fied on the attachement; and authorize reimbursement to Virginia Mountain Housing for such costs according to the terms of the contracts. Respectfully submitted, W. Robert Herbert City Manager W RH:HDP:hdp CCI City Attorney Director of Finance Director o:f Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator ATTACHMENT Approximate Address 235 Harrison Avenue NW (corner of Harrison Avenue and 3rd Street) Il6 Harrison Avenue NW 120 Harrison Avenue NW 12~ Harrison Avenue NW 128 Harrison Avenue NW 132 Harrison Avenue NW Official Tax Number 2021766 2010907 2010906 2010905 201090~ 2010901 Office of the City Oe~k January 2,!, 1988 File #67-27-237 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28955, approving the issuance of Change Orde~ No. l, in the amount of $346,770.00, to the City's contract with A. L. King, Ltd., for construction and/or reconstruction of the Washington Park Box Culvert, for a total contract amount of $1,590,603.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 1988. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra pc; Mr. Witburn C. Dibling, Jr., City Attorney Mr. Joel ~. Schlanger, Director of Finance Mr. ~itliam F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fit ton, Construction Cost Technician Mr. Kit B. Kiser, Director of Utilities and Operations Room 4,.,'.,'.,'.,'.,'.,~ Municipal Building 215 C~urch A',.~ue, S.W. Roanoke, Vi~lnta 24~11 (703) 981-2541 IN THE COUNCIL OF THE CITY OF The ]9th day of January, 1988. No. 28955. ROANOKE, VIRGINIA, AN ORDINANCE approving Order No. 1 to the City's contract with A. construction and/or reconstruction of the Culvert; and providing for an emergency. the City Manager's issuance of Change L. King, Ltd., for Washington Park Box BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's contract with A. L. King, Ltd., dated December 8, 1986, related to construction and/or reconstruction of the Washington Park Box Culvert. 2. Such Change Order shall provide for the following changes in the work to be performed: Tear ~t damaged section of box culvert (121 feet) and install ne~ 102-inch concrete pipe $ 1,243,833.00 346,770.00 CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. 1 $ 1,590,603.00 Additional time resultin4~ for Change Order No. 1 150 consecutive calendar days 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. C~:e of rhe o~y Oed~ January 21, 1988 File #60-27-67-237 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. $chlanger: I am attaching copy of Ordinance No. 28954, amending and reor- daining certain sections of the 1987-88 Capital Fund Appropriations, providing for the transfer of $242,486.00 from the Capital Improvement Reserve Account to the Washington Park Box Culvert Construction Account, in connection with Change Order No. i to the contract with A. L. King, Ltd., for construction/ restoration of the Washington Park Box Cutve.t, said change order not to exceed $346,770.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 1988. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra Enc. pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit B. Kiser, Director of Utilities and Operations Roo~'~n456 MunicipalBuildln~ 21§C~ur~Av~'~ue, S.W. Roon(~e. Vlrg~la24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, · The ]9th day of January, 1988. No. 28954. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Capital Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Sanitation Washington Park Box Culvert Capital Improvement Reserve Capital Improvement Reserve (1) .................... (2) .................... 1) Appr. from General Revenue 2) Washington Park Storm Drain (008-052-9585-9003) $ 242,486 (008-052-9575-9185) (242,486) $ 9,655,993 1,710,185 4,631,408 810,256 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk 'C~ Honorable Mayor and Members of City Council Roanoke, Virginia Roanoke, Virginia January 19, 1987 Dear Members of Council: Subject: Change Order No. 1 Construction/Restoration Washington Park Box Culvert I. Back~round: November 1985 Flood deteriorated the double 5' × 7' box cnlvert underneath Washington Park. Hayes, Seay, Mattern & Mattern was authorized to prepare plans and specifications for the repair of the damage. Although damaged, the culvert has continued to satisfactorily handle the flow of Lick Run. Plans and specifications called for the most seriously damaged section of the box culvert to be eliminated and a new 102" concrete pipe tunneled and jacked approximately 640 feet through rock and the old landfill to a spot in the existing box where a junction box would be constructed. From the new junction box, seventy (70) feet of tunnel liner was to be installed, in the less severely damaged section of the existing box culvert. City Council received bids on the project on November 10, 1986. After review by the Bid Committee, City Council awarded the contract to A. L. King, Ltd., of Nitro, West Virginia on November 24, 1987, in the amount of $1~243~833.00. II. Current Situation: Engineering Department and Hayes~ Seay~ Mattern & Mattern inspected the less severely damaged section of the culvert after the heavy rains and flooding that occurred Labor Day weekend, 1987. Inspection revealed that the side wall sec- tions where the tunnel liner is to be installed have sustained more damage, probably caused by the Labor Day flooding. City Engineer and Hayes~ Seay~ Mattern & Mattern began nego- tiations with the Contractor to tear out the damaged section (121 feet) of the box culvert and install new 102" concrete pipe. This would move the junction box section ahead to a joint in the existing box culvert where the damage ends. Page 2 Negotiated price with the Contractor is a total amount not to exceed $389~470.00 which equates to $3,218.76 per linear foot. This compares to $4,545.00 per linear foot for the 43.5 feet of this work already included in the current contract. In addition, the City will receive a credit of $42~700.00 due to elimination of the tunnel liner required under the current contract. The total cost to the City will then be a maximum of $346~770.00. Due to the complexity of the proposed construction, which includes tunneling and jack hammering out the existing double box culvert while working under constant water flow conditions and the lower cost per linear foot for the additional work, we feel this price per foot is fair and equitable to the City. III. Issues in order of importance are: A. Engineering concern B. Funding IV. Alternatives are: A. Authorize the City Manager to execute Change Order No. 1 in an amount not to exceed $346~770.00. Engineering concerns would be met since the recently discovered damage would be corrected and the City would have a complete structure free from any observable failure. Funding availability would be from the project con- tingency and funds available in the Capital Improvement Reserve Account - Washington Park Storm Drain. B. Do not authorize the City Manager to execute Change Order No. i. Engineering concerns would not be met. The Project as originally designed could be completed, but the addi- tional damage found could cause additional failure of the box culvert in the future and another contract to repair the future failure will be more expensive. The one crack and inward bulge in the center of the east side wall, first observed in November, 1986, has recently become a series of cracks top to bottom with a more pronounced inward bulge. The timing of the expected future failure cannot be accurately predicted; however, its inevitability can. 2. Funding availability would not be an issue. Page 3 V. Recommendation is that City Council take the following action: Authorize the City Manager to execute Change Order No. I with A. L. King, Ltd., in an amount not to exceed $346~770.00 and the extend the contract time 150 consecutive calendar days in order to complete the additional work. Transfer $242~486.00 from the Capital Improvement Reserve Account - Washington Park Storm Drain (Account No. 008-052-9575-9185) to the Washington Park Box Culvert Construction Account (Account No. 008-052-9585-9065). The additional $104~284.00 is available in the project con- tingency. Respectfully submitted, W. Robert Herbert City Manager WRH/VRD/mm cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Construction Cost Technician Office af the City Clerk January 21, 1988 File #153-472 Thorpe-Smith, Inc. Engineering and Surveying Instruments 300 South Washington Street Falls Church, Virgi~ia 22046 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 25957, accepting your bid to supply electronic distance measuring equipment to the City, in the total amount af $12,359.00, which Ordinance was adopted by the Council of the City of Roanoke at ~ regular meeting held on Tuesday, January 19, 1958. Sincerely, ~ Mary F. Part, er, CMC City Clerk MFP:ra Ene o pc; Mr. W. Robert Herber'l, City 12ana~jer Mr. Wilburn C. Dibting, ,fr., City Attorney Mc. Joel M. Schtanger, Dir'ector of Finance Mr. Witliam F. Cictrk, Director of Public I~/ort~S Mr. Charles ~. Huffine, City Engineer ~!4s. Sarah E. Fitton, Const~'uction Cost Technician Mr. Geor!je C. Snead, ,Ir., Director of Utilities Operations Mr. D. Oarwin Roupe, ~anager, General Services Mr. A. W. Harringte~, ~,lanager, City Informcition Systems Mr. Barfly L. Key, ~anmjement and Budget and Room 456 Munic~l:~l Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 C~flce c~ the 0~/ January 21, 1988 Fite #301-472 James River Equipment & Supply 711 South Broad Street Salem, Virginia 24153 Tri-City Blueprint & Supply, P. O. Box 1051 Bristol, Virginia 24203-1051 Ladies and Gentlemen: [ am enclosing copy of Ordinance No. 28957, accepting the bid of Thorpe-Smith, Inc., to supply electronic distance measuring equipment to the City, in the total amount of $12,339.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 1988. On behalf of the Council, I would like to express appreciation for submitting your bid on the abovedescribed equipment. ~"N~ Mary F. Parker, CMC City Clerk MFP: ra Eno. Room456 MunicipalBuildlng 215 C~urch Avenue, S.W. Roonoke. V~rglnla24011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The ]9th day of 0anuary, 1988. No. 28957. VIRGINIA, AN ORDINANCE providing for the purchase of electronic distance measuring equipment; accepting a certain bid made to the City for fur- nishing and delivering said system; rejecting all other bids made to the City; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Thorpe-Smith, Inc., made to the City, offering to supply electronic distance measuring equipment, meeting all of the City's specifications and requirements therefor, for the total bid price of $12,339.O0, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incor- porating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this ordinance. 3. Any and all other bids made to the City for the aforesaid the City Clerk is directed to notify to each the City's appreciation for system are hereby REJECTED, and each such bidder and to express such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. January 21, 1988 File #60-183-472 Mr. Joel M. Schtanger Director of Finance Roanoke, Virginia Dear Mr. Schtanger: I am attaching copy of Ordinance No. 28956, amending 'and reor- daining certain sections of the 1987-88 General Fund Appropriations, transferring $12,339.00 from the Capital Maintenance and Equipment Replacement Program to Engineering, to provide funds for the purchase of electronic distance measuring equipment, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 1988. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:ra Eric. pc: Mr. Mr. W. Robert Herbert, City Manager William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. George C. Snead, Jr., Director of Utilities Operations Mr. D. Darwin Roupe, Manager, General Services Mr. A. W. Harrington, Manager, City Information Systems Mr. Barry L. Key, Management and Budget and Roon'~456 MunlcipalB~ildlng 215Chura~Av~ue, S.W.P, oanoke,~rgr~la2~011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day Qf January, 1988. No. 28956. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Public Works Engineering (1) ................................. Fund Balance Capital Maintenance & Equipment Replacement Program - City Unappropriated (2) .............. 1) Other Equipment (001-052-4310-9015) $ 12,339 2) CMERP - City (001-3332) (12,339) $16,758,968 1,002,430 $ 1,985,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia January 18, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Member of Council: I concur in the attached bid committee report with reference to electronic distance measuring equipment for the Department of Engineering. Respectfully submitted, W. Robert Herbert City Manager WRH/ga Roanoke, Virginia January 19, 1988 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Bid Committee Report for Electronic Distance Measuring Equipment (Land Surveying Equipment) Bid Number 87-12-17 I. Background: General Services, on December 22, 1987 at 2:00 p.m., after due and proper advertisement, publicly opened and read aloud bids for Electronic Distance Measuring Equipment for the Department of Engineering. Four (4) bids were received for this equipment. The low bidder in the amount of $10~641.20 was submitted by James River Equipment and Supply Company and 15 days for delivery. This bid did not meet the full requirements of the Contract Documents. The low bid submitted by Tri-City also took exception to required specifications. The lowest responsive bid was submitted by Thorpe-Smith, Inc. in the amount of $12~339.00 and 14 days for delivery. Requested equipment will provide the Department of Engineering with up to date Electronic Distance Measuring Equipment. November 9~ 1987~ Council designated funds in the Capital Maintenance and Equipment Replacement Program to provide for the purchase. E. Rejection of two lowest bids is based upon the following: Compatible programmable field data recorder as quoted does not comply with the requirements of the Contract Documents. The Contract Documents call for the capabi- lity of being able to manipulate data in the field while the proposed recorder of the two low bidders does not permit field manipulation. Proposed equipment of the two low bidders is not as accurate in the reading of angles as the requirements specified in the Contract Documents. Page 2 Distance measuring range of the proposed equipment of the two low bidders is not as great as required by the Contract Documents. 4. Equipment proposed by the two low bidders is 23% heavier than the equipment specified. For the above listed reasons the bid committee believes the two low bidders do not comply with the requirements of the Contract Documents and that their bids be rejected. Thorpe-Smith, Inc. is the lowest responsible bidder and has met the requirements of the Contract Documents. II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the Contract Documents. B. Amount of the Iow bid. C. Funding of the purchase. D. Time of delivery. III. Alternatives are: Council award the bid for Electronic Distance Measuring Equipment, in accordance with specifications, to Thorpe-Smith, Inc. for the total amount of $12~339.00 and reject all other bids. 1. Compliance of the bidders with the requirements of the Contract Documents was met by Thorpe-Smith, Inc. 2. Amount of the lowest responsible bid, in the amount of $12~339.00, is acceptable. Fundin~ for the purchase in the amount of $15,000.00, Survey Equipment, was approved by City Council at its November 9, 1987 meeting as part of the Capital Maintenance and Equipment Replacement Program. 4. Time of delivery is quoted as 14 days which is accep- table. B. Reject all the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the Contract Documents would not be an issue. Page 3 DDR/LBC/mm Attachment: cc: 2. Amount of the lowest responsible bid would probably increase if re-bid at a later date. 3. Funding would not be encumbered at this time. Time of purchase of the new survey equipment would be extended. Quite a blt of the survey equipment now being used by the Engineering Survey Team is obsolete and parts for repair are difficult to find. The Survey Team will be able to work more efficiently and accurately if given the more up-to-date equipment. IV. Recommendation is that City Council take the following action: mo Council concur with Alternative "A" to award the bid for Electronic Distance Measuring Equipment in accordance with specifications to Thorpe-Smith, Inc. for the total amount of $12~339.00 and reject all other bids. Appropriate $12~339.00 from Capital Maintenance and Equipment Replacement Program to Engineering Account Number 001-052-4310-9015. Respectfully submitted, William F. Clark, Chairman Direc_t~or o~ Pub-l.ic Works D. D p , g' General Services Charles M. Huffine, ~E.. ' City Engineer Tabulation of Bids City Manager City Attorney Director of Finance Budget and Systems Manager, City Information Services Construction Cost Technician TABULATION OF BIDS FOR ELECTRONIC DISTANCE MEASURING EQUIPMENT DEPARTMENT OF ENGINEERING BID NUMBER 87-12-17 ROANOKE, VIRGINIA Bids opened by General Services on December 22, 1987 at 2:00 p.m. Proposed No. of Bidder Amount Manufacturer Days James River Equipment $10,641.20 (Lietz Set 41 15 and Supply Company **Thorpe-Smith, Inc. $12,339.00 (Topcon) 14 Engineering and Surveying Instruments Tri-City Blueprint & $11,380.71 (Lietz Set 41 5 Supply, Inc. $12,448.00 (Topcon) Trasco $12,800.00 * 10 * Proposed equipment manufacturer of bidder not recorded. ** Indicates Recommendation. William F. Clark, Chairman D. D. Roupe Charles M. ~E Office of City Engineer Roanoke, Virginia January 19, 1988 DEPARTMENT OF ~INANCE CITY OF ROANOKE. VA. January 18, 1988 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. $chlanger Monthly Financial Report Attached is a copy of the financial report for the month of December, 1987. JMS:dp ~rector of Finan~e GENERAL FUND CONTINGENCY BALANCE AS OF DECEMBER 31, 1987 Balance July 1, 1987 Grounds Maintenance Real ~state Valuation flIr~mic Develounant ~c~cmic Develclurent Persc~nel City Manager City Council Health Del:e~ FDED2 City Attorney Frirge Benefits City Clerk Fifth Planning District Dues Disability Insurance Site Analysis Weed Prcg£~n Printing for Co~e Su~pl~nant Travel and Education ~=gicnal Partnership Dues bi.stag ~q~nt Sister City Cc~trihuticn Local Share of Operations Office Renovation Furniture Service Pins 276,860 5,000) 5,000) 1,576) 5,000) 5,000) 3,500) 5,000) 3,000) 400) 2,002) 1,000) 27,742) 14,400) 5,000) 1,302) 70,505) 4,000) 117,433 Balance July 1, 1987 Transfer to Capital Pro,ct s F~nd Street Maintenance BC/BS Plaza Sepair ~hrine Hill Tennis Courts City Limit Signs City LL~it Signs Ice Machine $ 150,000 (21,720) 7,000) 5,000) 1,744) 2,125) 112,411 Maintenance of Fi~dAssetsContingency: Balance July 1, 1987 200,000 Balance July 1, 1987 Police Patrol Ve~%icles Fire Suppression Vehicles School Board vehicles $ 750,000 (434,429) (13,558) (141,354) 160,659 Total Cc~_irgencyBalance $ 590,503 0 o o CITY OF ROANOKE WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECt~MBER 31, 1987 C~m~rcial Sales Dar~stic Sales Industrial Sales Town of Vinton Custazer Services ~erscmal Services a m~ra 1 E~panses Purific~tic~ Operatir~ Inccr~ Before Depreciatic~ Less: Deureciatic~ Operatir~ Tnccr~ ~dd: Non-Operating Inoa~ Interest on Investn~nts Rants Inca~ Before Na~Op~atir~ E~pa~es Less: NawO~e~tin~ Expe~es Transfer to Other Funds Net ~ 1987 $ 524,673 770,608 57,443 30,190 692,181 186,022 2,261,117 368,300 755,677 208,416 87,955 1,420,348 840,769 306,982 533,787 64,677 3,137 417 3,437 71,668 605,455 -0- 13,833 13,833 $ 591,622 1986 $ 500,191 758,599 59,333 19,371 366,736 139,706 1,843,936 354,621 656,584 191,922 109,050 1,312,177 531,759 295,104 236,655 92,231 2,300 11,183 3,526 109,240 345,895 57,010 18,533 75,543 $ 270,352 WATER FUND CONTINUED Office Furniture & Equiprerfc %%hicular Mquiimmnt S.W. Trunk Line (Phase 4) 12 Line 16 Line G.C. Tank ~3 New Services Hyd. Lines FY 87 New Services Hyd. Lines FY 88 Unidentified Plant ~=pla~,~_nt FY 87 Unidmntified Plant Replaoement FY 88 10 Year Meter Pore]and - Ben Tie In Bc~ley F_ills ~ Carroll A~mnue ~ank Painting Franklin ~ Tank Land Salon Interccenect PS FY85 Projects Design FY86 Pro~ts D~sign Franklin Rced Tank Rotmd Hill Pu~p Station Watershsd Protectice Carvins Total Project Expenditures Less Prior Year Expenditures Total Current Year Exper~litures Year to Dete $ 1,035 13,723 23,826 5,438 37,525 432,035 385,830 181,632 63,363 2,457 41,068 8,293 20,688 62,100 169,559 141,251 11,371 190,293 24,893 12,103 227,336 51,093 196,412 2,303,324 1,553,697 $ 749,627 bOr~: ~ of these pro~=cts are ccntinumd frcmn FY 87 with inceptic~ to date totals. CITY OF ROANOKE SE~4AGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1987 Custn~r Services Interfund Services less: Operating Exp. Before Deu~eciaticn Operatir~ Income Before Deureciaticn less: Deureciaticn Add: Nc~-Operating Income Interest on Investments Bed Debt Collecticns Total Non-Operatir~ IncoIe Inoo~ Before Non~erati~ E~pen~ less'. N~wOpemti~ ~ 1987 $2,042,341 345,958 115,732 493,598 25,818 59,963 6,061 3,089,471 560,457 2,053,910 2,614,367 475,104 447,320 27,784 142,772 7,458 3,950 154,180 181,964 60,619 $ 121,345 1986 $1,997,787 384,718 84,274 375,725 43,510 17,496 3,235 2,906,745 574,229 1,761,054 2,335,283 571,462 432,497 138,965 112,524 15,834 4,602 132,960 271,925 69,76[ $ 202,158 Net Income SEWAGE TREATMENT FUND CONTINUED Digester G~s Line Sl~ Land ~quisiti~ Cove B~d Will/m~mzn Road East Sewer Phi Ccnt II Blue Hills E~ive E~. @ BCIT S~age Lift Staticn Fine Mssh Screens I~ss Prior Year Exper~itures Total Current Year Expenditures Year to Date $ 17,881 24,440 315,374 148 42,546 18,315 561,102 84,854 12,250 86,095 344,000 22,745 36,688 27,055 47,861 1,641,354 360,927 $1,280,427 NO~E: Sc~e of these projects are cc~tinued fr~n FY 87 with inceptic~ to date totals. ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1987 Landing Fees Building and Bquiu~ent Rentals Terminal Building Rentals Other Property Rentals Fuel and Oil Sales Cam%issic~s Misesl l aneo~ ~ Persc~al Services o~e~ti~ E~e~es Operating Inc~xa9 Before Deprec&ati~n Interest on Investments Inca~ Before Non~_~ng ~ ~ess: Nor~-O~er~ti~ Expense Net Incc~re 1987 $ 207,095 83,977 100,917 16,018 11,550 779,898 19,869 14,598 1,233,922 209,321 629,758 839,079 394,843 290,117 104,726 78,351 78,351 183,077 55,088 $ 127,989 1986 $ 203,681 81,518 101,030 19,556 11,185 725,411 18,309 15,434 1,176,124 197,753 535,286 733,039 443,085 271,86% 171,216 133,178 133,178 304,394 56,826 $ 247,568 ROANOKE REGIONAL AIRPORT COMMISSION CONTINUED Other fk]uiu~_nt Vehic~r ~q~nt New Airport ~ ~ 87 ~ ~ ~ ~ 88 ~ ~01 ~i~ ~on & ~f~ ~ ~f~ ~t~ Year to D~te $ 3,061 44,325 15,998 105,027 79,677 93,792 2,707,309 48,262 40,948 31,150 Tota~ Pro,ct mp~nmtur~s I~ss Prior Year Expenditures Total Curr~nt Year Expe_nditur~s 3,169,549 2,004,408 $ 1,165,141 NG~E: Scme of these pro~cts are ccntinued fr~ FY 87 with inception to date tc~als. 10 CITY OF ROANOKE CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1987 Less: Operating Exp. Before Depreciation ~ Services Administrative Ext~enses P~u~uLiceal E~senses: Persceal Services Services and O~:3es Total Operating Exp. Before Deureciatic~ Operatirg (loss) Before Depreciation Less: Depreciati(~n 0peratirg Add: Non-Operating Income Interest on Investments 1987 $ 151,662 32,304 58,330 1,580 40,192 44,951 329,019 233,098 170,955 285,882 26,204 5,762 721,901 ( 392,882) 144,618 ( 537,500) 25,365 6,847 32,212 $(505,288) 1986 $ 117,066 22,650 30,888 10,069 23,284 32,319 236,276 227,765 143,133 225,976 19,427 2,133 618,434 382,158) 152,522 ( 534,680) 26,469 2,04q 28,509 S( 506,17~> Net (r~ss) 11 CIVIC CENTER FUND CONTINUED Seat Bmplacenmnt Year to D~te $ 16,977 87,639 $104,616 12 CITY OF ROANOKE INTERNAL SERVICE FUND COMPARATIVE INCOME STATEMENT FOR THE 6 MONTHS ENDED DECEMBER 31, 1987 Less: 0peratir~ Exp. Before Depreciation Be~ Services 0peratir~ E~penses ~ Operatir~ Expenses Before Depreciation 0peratir~ In~t~ Before Depreciatic~ Less: Depreciatic~ Operatin~ In~ Transfer frcm Other Funds Interest on Investments Total No~-Operatir~ Ir~t~ 1987 $3,]17,730 3,117,730 1,719,205 914,002 2,633,207 484,523 222,054 262,469 36,185 36,185 $ 298,654 1986 $2,659,460 2,659,460 1,738,382 866,270 2,604,652 54,808 117,949 ( 63,141) 57,010 5,564 62,574 $( 567) Net Inccme (Loss) 13 INTERNAL SERVICE FUND CONTINUED Utility Line Service - Furniture & Bquiu~nt Utility Line Service - Vehicular ~qui~ent Utility Line Service - Other Mquil~ent ~ Vehio11 ar ~ - Other ~ql~i~l~nt Year to Date $ 86,692 2,324 69,800 60,164 3,821 $ 222,801 14 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR MONTH ENDED DECEHBER 31, 1987 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNOS OF SAID CITY THE MONTH ENDED OECEHBER 3I, 1967, FUND BALANCE AT RECEIPTS DISBURSEMENTS BALANCE AT BALANCE AT NOV. 30, 1987 OEC. 31, 1987 DEC. 31, 1986 GENERAL $8,947,831.E6 $7,0B5,011.71 $16,341,08B.24 ($908,B39.27) $9,48B,336.32 CAPITAL $20,365,304.15 $133,158.6~ $647,777.B8 $19,BSO,684.B9 $17,~§1,474.44 OEBT SERVICE $431,817.61 $2,086,091.78 VE,349,114.SB $168,794.81 $6~5,048.19 UATER $1,996,203.61 $373,029.08 V464,745.87 $1,904,48702 $2,D96,BBO.64 SENAG£ TREATMEMT $4,007,349.98 $591,196.53 $666,598.72 $3,931~947.79 $3,6DE,68B.56 AIRPORT $2,EOE,62B.BO $326,B16.54 $582,590.90 $2,00&,254.44 $4,375,736.00 CIVIC CENTER $581,739.Ba $57,19796 $71,706.89 $§67,B30.93 $D72,091.03 INTERNAL SERVICE VIIBBD,519.53 $178,00B.B4 $469,847.81 $941,680.5& $737,482.67 PAYROLL ($3,ODO,B81.04} $10,864,078.16 $8,562,924.71 ($1,557,B27.D9) $115,258.14 PUBLIC ASSISTANCE ($Del,762.081 $E60,670.40 V290,737~46 i$251,8E9.141 FIFTH OIST CONSORTIUM $50,2B0.22 $133,703.07 $91,49B.11 $9B,433.1B ($67,758.37l GRANT PROGRAMS (S545,8E356) $1,117,666.42 $1,023,218.69 11451,375.83) ($1,306,976.99) TOTAL S35,250,648.54 $B3,206,029.11 $Dl,D61,835.D6 $~6,894,041.T9 $3~,040,066.12 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEHENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENOING OECEHBER 31, 1987 THAT SAIO FOREGOING: CERTIFICATES CASH OF OEPOSITS CASH IN HANO CASH IN DOMINION BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: DOMINION BANK COLONIAL AMERICAN NATIONAL BANK SOVRAN BANK CRESTAR BANK SIGNET BANK CENTRAL FIDELITY FIRST FEDERAL SAVINGS & LOAN UNITEO STATES SECURITIES TOTALS $~87,153.67 $287,153 67 $607,688.1~ $607,689 12 S4,000,000 O0 $1T,000,000.00 $2,000,000.00 $6,000,000 O0 $3,000,000 O0 TOTALS $894,B41.79 1B4,000,000. O0 $2,000,000.00 1~6,894, B41 79 DATE: JANUARY 13, ~988 ROANOKE CITY TREASURER 15 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 6 MONTHS ENDED DECEMBER 31, 1987 Inve~b,~t ~ Gain ~n Sale of Inve~h~ts 1987 $ 2,303,478 1,636,232 741,613 128,712 $ 4,810,035 1986 $ 2,153,945 1,598,201 1,739,291 64,553 $ 5,555,990 Net Inccm~ Year to I~te $ 2,022,386 102,262 7,690 133,587 2,825 76,917 2,345,667 $ 2,464,368 $ 1,968,886 93,372 6,717 98,751 2,825 35,576 2,206,127 $ 3,349,863 16 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF DECEMBER 31, 1987 (mazket v~lue - 1987 $81,614,008 and 1986 $79,840,534) Pre~aid E~pe~es 1987 $ 371 81,975,328 2,354 $81,978,053 1986 $ 8,736 71,148,868 8,005 $71,165,609 Fu~d Balance, July 1 Net I~t~ Year to E~te Fund Balance Total Liabilities and Fund Balance $79,513,685 2,464,368 81,978,053 $81,978,053 67,815,746 3,349,863 71,165,609 $71,165,609 17 Office at January 21, 1988 File #60-184 Mr. Joel M. Schtanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28958, amending and reor- daining certain sections of the 1987-88 General and Internal Service Funds Appropriations, in connection with personnel lapse funds for the first and second quarters of fiscal year 1987-88, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 19, 1988. Sincerely, ~ ~fary F. Parker, CMC City Clerk MFP:ra Eric. pc: Mr. Mr. W. Robert Herbert, Witburn C. Dibling, City ~anager .Ir., City Attorney Room456 MunicipalBuildln9 215C~urchAv~que, S.W, Roonoke, Vlrg~nla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of January, 1988. No. 28958. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General and Internal Service Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General and Internal Service Funds Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: General Fund ApproDriations City Council (1) ................................... City Clerk (2) ................................... City Manager (3) ............................... Citizens' Request for Services (4) ............. City Attorney (5) .............................. Commissioner of Revenue (6) .................... Treasurer (7) .................................. Real Estate Valuation(8) ....................... Municipal Auditor (9) .......................... Registrar (10) ................................... Circuit Court (11) ............................... Clerk of Circuit Court (12) ....................... Sheriff (13) ...................................... Commonwealth's Attorney (14) ..................... Police - Investigation (15) ...... Police - Patrol (16) ............. Police - Services (17) ........... Police - Training (ZS) ........... Fire - Administration (Z9) ....... Fire - Suppression (20) .......... Fire - Training (21) ............. Juvenile Detention Home (22) ....................... $ 169 098 233 315 324 S95 64 883 409 480 803 82Z 55S 572 605 $1Z 373 772 222,790 77,817 676,749 1,063,453 513,547 1,583,335 5,522,082 1,247,70Z 194,804 223,963 7,352,211 63,745 559,125 Outreach Detention (23) ........................... Juvenile Probation House (24) ..................... Crisis Intervention Center (25) .... ............... Building Inspections (26) ......................... Street Maintenance (27) ........................... Communications (28) ............................... Signals & Alarms (29) ............................ Custodial Services (30) ....................... Engineering (31) .............................. Building Maintenance (32) ..................... Grounds Maintenance (33) ...................... Social Services - Administration (34) ......... Food Stamp Authorization (35) ................... Social Services - Income Maintenance (36 ........ Social Services - Services (37) ................... Social Services - Employment Services (38) ......... Nursing Home (39) .................................. Parks and Recreation (40) .......................... Libraries (41) ..................................... Community Planning (42) ............................ Economic Development & Grants (43) ................. Community Education (44) ........................... Personnel Lapse (45) ............................... Revenue Commissioner of Revenue (46) ....................... Treasurer (47) ..................................... Sheriff (48) ...................................... Commonwealth's Attorney (49) ...................... PA Administration and Staff Development (50) ...... Food Stamp Authorization (51) ..................... Employment Services (52) .......................... Nursing Home (53) ................................. $ 135,802 293,420 333,477 543 336 2,123,088 1,258,208 637~368 850,379 992~439 2,933~021 2,592293 725,612 419547 2,386 803 3,714 485 431 068 1,042 363 1,129 907 1,564 254 251 682 166 907 27 740 ( 275 000) $ 200,487 214,472 942,204 366,966 3,110,879 366,902 440,531 642,000 Internal Service Fund Appropriations City Information Systems (54) ...................... Utility Line Services (55) ......................... Motor Vehicle Maintenance (56) ..................... Personnel Lapse (57) ............................... 1) Regular Employee Salaries (001-00L-ii10-1002) $ 3,369 2) Regular Employee Salaries (001-001-1120-1002) ( 200) 3) Regular Employee Salaries (001-002-2211-1002) 425 4) Regular Employee Salaries (00~-002-1213-1002) 643 $ 2,592,140 2,483,064 1,682,958 50,000) 5) Regular Employee Salaries 6) Regular Employee Salaries 7) Regular Employee Salaries 8) Regular Employee Salaries 9) Regular Employee Salaries 10) Regular Employee Salaries 11) Regular Employee Salaries 12) Regular Employee Salaries 13) Regular Employee Salaries 14) Regular Employee Salaries 15) Regular Employee Salaries 16) Regular Employee Salaries 17) Regular Employee Salaries 18) Regular Employee Salaries 19) Regular Employee Salaries 20) Regular Employee Salaries 21) Regular Employee Salaries 22) Regular Employee Salaries 23) Regular Employee Salaries 24) Regular Employee Salaries 25) Regular Employee Salaries 26) Regular Employee Salaries 27) Regular Employee Salaries 28) Regular Employee Salaries 29) Regular Employee Salaries 30) Regular Employee Salaries 31) Regular Employee Salaries (001-003-1220-1002 (001-022-1233-1002 (001-020-1234-1002 (001-022-1235-1002 (001-005-1240-1002 (001-010-1310-1002 (001-072-2110-1002 (001-028-2111-1002 (001-024-2140-1002 (001-026-2210-1002 001-050-3112-1002 001-050-3113-1002 001-050-3114-1002 001-050-3115-1002 001-050-3211-1002 001-050-3213-1002 001-050-3214-1002 (001-054-3320-1002 (001-054-3330-1002 (001-054-3350-1002 (001-054-3360-1002 (001-052-3410-1002) (001-052-4110-1002) (001-052-4130-1002) (001-052-4160-1002) (001-052-4220-1002) (001-052-4310-1002) 13,504 1,025 1,980 4,000) 2,000) 796 754 9,000) 5OO 1,000 4,307 (129,000 42,670 465 ( 7,000 58,648) 938 13,500) 618 280 520 7,000) 28,000) 8,000) 2,000) 20,000) 2,348 32) Regular Employee Salaries 33) Regular Employee Salaries 34) Regular Employee Salaries 35) Regular Employee Salaries 36) Regular Employee Salaries 37) Regular Employee Salaries 38) Regular Employee Salaries 39) Regular Employee Salaries 40) Regular Employee Salaries 41) Regular Employee Salaries 42) Regular Employee Salaries 43) Regular Employee Salaries 44) Regular Employee Salaries 45) Personnel Lapse 46) Comm. of Revenue 47) Treasurer 48) Sheriff 49) Commonwealth's Attorney 50) PA Admin. & Staff Development 51) Food Stamp Auth. 52) Employment Srvcs. 53) City Home Medicaid Reimbursements 54) Regular Employee Salaries 55) Regular Employee Salaries 56) Regular Employee Salaries 57) Personnel Lapse (001-052-4330-1002 (001-050-4340-1002 (001-054-5311-1002 (001-054-5312-1002 (001-054-5313-1002 (001-054-5314-1002 (001-054-5316-1002 (001-054-5340-1002 (001-050-7110-1002 (001-054-7310-1002 (001-052-8110-1002 (001-002-8120-1002 (001-054-8170-1002) (001-002-9410-1090) (001-020-1234-0612 001-020-1234-0613 001-020-1234-0611 001-020-1234-0610 001-020-1234-0676 001-020-1234-0677 001-020-1234-0681 (001-020-L234-0840 (006-060-1601-1002 (006-056-2625-1002 (006-052-2641-1002 (006-002-9411-1090) $( 10,000) 5,000) 8,000) 10,000) 14,000) 35,000) 4,000) 8,000) 7,000) 15,000) 5,000) 2,289) 80O) 275,000 515 990 500 500 45,600 8,000 3,200 8,000 15,000) 20,000) 15,000) 50,000 BE Ordinance IT FURTHER ORDAINED that, an emergency existing, this shall be in effect from its passage. ATTEST: City Clerk DEPARTMENT OF FINANCE CITY OF ROANOKE, VA, January 18, 1988 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger First and Second Quarter Personnel Lapse The attached budget ordinance adjusts salary budgets as requested by the accompanying report from the City Manager. JMS:dp Attachments CITY OF ROANOKE, VIRGINIA Interdepartment Communication DATE: TO: FROM: SUBJECT: January 12, 1988 Joel M. Schlanger, Director of Finance W. Robert Herber~i~Manager Personnel Lapse Report - 1st and 2nd Quarter - Fiscal Year 1987-88 Attached is the personnel lapse report representing the first and second quarter of FY 1987-88. This report, as prepared by the Office of Management and Budget, recommends the following: General Fund Beginning Balance Recommended Lapse Adjustment Amount to be Realized $550,000 -275~000 $275,000 Internal Service Beginning Balance Recommended Lapse Adjustment Amount to be Realized $100,000 -50~000 $ 50,000 This recommendation includes a make-up in part of new classification of positions approved by City Council, as well as salary adjustments to unclassified positions and State Compensation Board budgets not considered at budget adoption. WRH:DHD:mds Attachment Account N umber General Fund: 001-001-1110 001-001-1120 001-002-1211 001-002-1213 001-003-1220 001-022-1233 001-020-1234 001-022-1235 001-005-t240 001-010-1310 001-072-2110 001-028-2111 001-024-2140 001-026-2210 001-050-3112 001-050-3113 001-050-3114 001-050-3115 001-050-3211 001-050-3213 001-050-3214 001-054-3320 001-054-3330 001-065-3350 001-054-3360 001-052-3410 001-052-4110 001-052-4130 001-052-4160 001-052-4220 001-052-4310 001-052-4330 001-050-4340 001-054-5311 001-054-5312 001-054-5313 001-054-5314 001-054-5316 001-054-5340 001-050-7110 001-054-7310 001-002-8110 001-002-8120 001-054-8170 Department Name City Council City Clerk City Manager Citizens' Request City Attorney Commissioner of Revenue Treasurer Real Estate Valuation Municipal Auditor Registrar Circuit Court Clerk of Circuit Court Sheriff Commonwealth's Attorney Police - Investigation Police - Patrol Police - Services Police - Training Fire - Administration Fire - Suppression Fire - Training Juvenile Detention Home Outreach Detention Juvenile Probation House Crisis Intervention Center Building Inspections Street Maintenance Communications Signals & Alarms Custodial Services Engineering Building Maintenance Grounds Maintenance Social Services - Administration Food Stamp Authorization Social Services - Income Maintenance Social Services - Services Social Services - Emp. Services Nursing Home Parks & Recreation Libraries Community Planning Economic Development & Grants Community Education First & Second Quarter Recommended Lapse Ending Revenue Quarter Adjustment $ (3,369) $ 200 (425) (643) (13,504) (1,025) 515 (1,980) 990 4,000 2,000 (796) (754) 9,000 500 (500) 1,000 (500) (4,307) 129,000 (42,670) (465) 7,000 58,648 (938) 13,500 (618) (280) (520) 7,000 28,000 8,000 2,000 20,000 (2,348) 10,000 5,000 8,000 (6,400) 10,000 (8,000) 14,000 (11,200) 35,000 (28,000) 4,000 (3,200) 8,000 (8,000) 7,000 15,000 5,000 2,289 800 Subtotal - General Fund $339,295 $(64,295) Account Number Department Name Internal Service Fund: 006-050-1601 006-056-2625 006-052-2641 City Information Systems Utility Line Services Motor Vehicle Maintenance Subtotal - Internal Service Fund First & Second Quarter Recommended Lapse Ending Revenue Quarter Adjustment $ 15,000 $ 20,000 15)000 $ 50,000 $ -0- Office af the City Clerk January 19, 1988 File #467 Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), establishing a procedure for the election of School Board Trustees, this is to advise you that the three year terms of LaVerne B. Dillon, David K. Lisk and James M. Turner, Jr., will expire on June 30, 1988. According to Section 9-16, on or before February 15 of each year, Council shall announce its intention to elect trustees of the Roanoke City School Board for terms commencing July 1 through (1) public announcement of such intention at two consecutive regular sessions of the Council and (2) advertisement of such intention in a newspaper of general circulation in the City twice a week for two consecutive weeks. Section 9-17 provides that all applications must be filed in the City Clerk's Office by March 10. Applications will be received until 5:00 p.m. on Thursday, March 10, 1988. Application forms are available in the City Clerk's Office and may be obtained bet- ween the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. Information describing the duties and responsibilities of School Board Trustees will also be available. Periodically over the next four months, I will keep the Council informed of the various steps to be followed throughout the selection process. Sincerely, ~t/L~_ Mary F. Parker, CMC City Clerk MFP: ra Roo~n456 MuniclpalBullding 215C~urchAve~ue, S.W. Roano~e, Vlrg~nla24011 (703)981-2541 O~ice ~ ~he Cil~ C~e~ January 21, 1988 File #514 Mr. Ronatd E. Beastey, President Criterion Construction Company P. 0. Box 194 Salem, Virginia 24153 Dear Mr. Beasley: I am enclosing copy of Ordinance No. 28945, permanently vacating, discontinuing and closing a portion of the alley between Lots 26, 27 and 28, and Lots 2 and 3, Block 3, Woodland Park Addition, said alley running parallel to and between Tazewelt Avenue and Church Avenue, S. E., which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, January 11, 1988, also adopted by the Council on second reading on Tuesday, January 19, 1988, and wilt take effect ten days following the date of its second reading. ,Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra Eno. pc: Mr. Lester E. Bowers, Criterion Construction Corr~any, p. O. Box 194, Salem, Virginia 241,33 Corr~nonweatth of Virdinia, Escheated Property, 215 Church Avenue, S. W., Roanoke, Virginia 24011 Mr. Gene C. Thompsoa, Route 2 ~ox I24 Floyd, Virginia 24091 ' ' Mr. W. Robert Herber't, City Manager Mr. Witburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, Ill, Director of Real ~state Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Etwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Room456 Municll~alBuildlng 215Chun:hAve~ue, S,W. Roanc~e, VIrg~la24~11 (703)981-2541 Mr. RonaId E. Beasley Page 2 January 21, 1988 ~3C: Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronaid H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Commission Ms. Toby S. Brown, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation Mr. J~ome S. How~d, Jr., Commissioner of Revenue IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of January, 1988. No. 28945. AN ORDINANCE permanently, vacating, discontinuing and closing cer- tain public right-of-way in the City of Roanoke, Virginia, as is more particularly described hereinafter. WHEREAS, Leslie E. Bowers, Jr. has filed an application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by $30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council. WHEREAS, a public hearing was held on said application by the City Council on January 11, 1988, after due and timely notice thereof as required by ~30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from per- manently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that that public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: That portion of the alley between Lots 26, 27 and 28, and Lots 2 and 3 of Block 3, Woodland Park Addition, said alley running parallel to and between Tazewell Avenue and Church Avenue, S. E. be, and it hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do, reserving however, to the City of Roanoke an easement for sewer lines and water mains and other public utilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or utility by the owner thereof. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of-way is shown, referring to the book and page or ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FURTHER ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of Leslie E. Bowers, Jr., and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. January 21, 1988 File #514 Miss Patsy Testerman Clerk of the Circuit Roanoke, Virginia Court Dear Miss Testerman: I am attaching copy of Ordinance No. 28945, for proper recor- dation in your office, which provides for the permanent vacating, discontinuing and closing of a portion of the alley between Lots 26, 27 and 28, and Lots 2 and 3, Block 3, Woodland Park Addition, said alley running parallel to and between Tazewelt Avenue and Church AYenue, S. E., which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, January 11, 1988, also adopted by the Council on second reading on Tuesday, January 19, 1988, and will take effect te~ days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. Ronald E. Company, P. 0. Beasley, Preside~t, Criterion Bo~ 194, Salem, Virjinia 24153 Construction Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 UITY "' Fv'; Roanoke City Planning Commission January 11, 1988 Honorable Mayor Noel C. Taylor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Leslie E. Bowers, Jr., that a portion of the alley dividing lots 2 through 14, from lots 15 through 28, block 3, Woodland Park Addition, specifically described as the portion of the alley between lots 26, 27, and 28, and lots 2 and 3, block 3, Woodland Park Addition, be permanently vacated, discontinued and closed. I. Background Alley portion as requested for closure is situated between Tazewell Avenue, S.E., and Church Avenue, S.E. Alley extends from Sixth Street, S.E., in a westerly direc- tion for approximately 500 lineal feet. Alley right-of-way width is 10 feet. Alley system is open and developed from Sixth Street S.E., to a point slightly east of the alley area currently requested for closure, see attached map "A". De Area of alley as requested for closure is currently undeveloped. II. Current Situation Application for alley closure was received on November 11, 1987. Planning Commission reviewed the subject application for closure at its regular meeting of December 2, 1987. Applicant owns the properties identified on the attached map "A", as official tax nos. 4011516, 4011517 and 4011518. Room 355 Municipal Building 215 Church Avenue, S.W Roanoke, Virginia 24011 (703) 981-2344 Roanoke City Council January 11, 1988 Page 2 D. Applicant desires to use the alley area as requested for closure for the future construction of additional office and warehouse space to be used in its present business operation, Time Technologies, 326 Tazewell Avenue, S.E., a retail time equipment outlet. E. Undeveloped portion of alley as requested for closure is situated on steep terrain that abuts and dead ends at the right-of-way of Interstate 581. III. Issues A. Neighborhood Impact: 1. Closure of this undeveloped portion of the alley would have no effect on the immediate neighborhood. 2. Refuse collection trucks currently back down the developed portion of the alley system for garbage pick-up. 3. Closure of the undeveloped portion of the alley would have no effect on current refuse collection procedures. B. Traffic Impact: 1. Alley as it extends from Sixth Street, S.E., is narrow and restrictive. Developed portion of alley system ends abruptly with no available area sufficient for vehicular turn around movements. 2. Closure of the undeveloped portion of the alley would have no effect on the existing situation. C. Utilities within the right-of-way. 1. City has no utilities within the area requested for closure. 2. C & P Telephone Company has utilities within the alley. D. Creation of a dead end alley: 1. Alley system currently dead ends into the right-of-way boundary of 1-581. 2. Closure as requested would result in this alley terminus or dead end being relocated to a point 120 feet east of its present position. IN RE: Application of ~ES BOWERS for vacation of portion of ALLEY MEMBERS OF COUNCIL: IN THE COUNCIL OF THE CITY OF ROANOKE, ViRG~-~'/~_O ) ) APPLICATION FOR VACATING, ) OISCONTINUING ANO CLOSING OF ALLEY LES BOWERS, by RONALD E. 8EASLEY, PRESIDENT OF CRITERION CONSTRUCTION COMPANY, applies to have a portion of the alley divi~ing Lots 2 through 1~ from Lots 15 through 28 of 8lock 3, Woodland Park Addition, specifically to have the PORTION OF THE ALLEY BETWEEN LOTS 28, 27, 26 ANO LOTS 2, 3 OF BLOCK 3, WOOOLAND PARK ADDITION, in the City of Roanoke, Virginia, permanently vacate~, discontinued and closed, Pursuant to Virginia Co~e Section 15.1-36~ and Section 30-1~, Code of the City of Roanoke (1979), as amended. This portion of the alley Ls more particularly described on the plat attached and as follows: THE ENTIRE ALLEY DIVIDES LOTS 2 through 1~ FROM LOTS 15-28 of 8LOCK 3, WOODLAND PARK AODITION; THE PORTION THAT IS THE SUB3ECT OF THIS APPLICATION LIES BETWEEN LOTS 28, 27, 26 AND LOTS 2, 3 OF 8LOCK 3, WOODLAND PARK ADOITION, IN THE CITY OF ROANOKE, VIRGINIA LES 80WERS states that the grounOs for this application are as follows: 1) All landowners whose property adjoins the property to be vacated have been notifieO. 2) The property to be vacated is Presently not used as an alley. 3) The entire lO-foot wide alley is on Steep and sloping terrain and has never been developed. a) The dedication of a Practical or possible. cul-de-sac or turnaround is not 5) The applicant desires to use the property to be vacated for construction of additional office and warehouse space for present business, a retail time equipment outlet, Time Technologies. WHEREFORE, LES BOWERS respectfully requests that the above described portion of alley be vacated by the Council of the City of Roanoke, Virginia, 15.1-364 and Section as amended. in accordance with Virginia Code Section 30-14, Code of the City of Roanoke (1979), Respectfully submitted, LES BOb)ERS Date ADJOINING PROPERTY OWNERS Commonwealth of VA - Escheat Church Avenue, S.E. Roanoke, VA 24011 Tax Parcel 4011502 Gene C. Thompson Rt. 2, Box 124 Floyd, VA 24091 Tax Parcel 4011503 I I0 III III Of~e o{ One Q~ Ge~ December 24, 1987 Pile #514 Ur. Ronald E. Beasley, President Criterion Construction Company P. 0. Box 194 Salem, Virginia 24153 Dear Mr. Beas~ey: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke grant your request that a portion of the alley dividing Lots 2 through 14, from Lots 15 through 28, Block 3, Woodland Park Addition, speci- fically described as the portion of the alley between Lots 26, 27, and 28, and Lots 2 and 3, Block 3, Woodland Park Addition, be permanently vacated, discontinued and closed. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 198t, a public hearing on the abovedescribed request has been set for Monday, January 11, 1988, at 7:30 pom., in the Council Chamber, fourth floor of the Municipal Duilding. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the closing, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Itackworth, Assistant City Attorney, at 981-2431. Sincerely, ~'~ Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. Lester E. Bowers, Criterion Construction Company, P. O. Box 194, Salem, Virginia 24153 Commonwealth of Virginia, Escheated Property, 215 Church Avenue, $. W., Roanoke, Virginia 240~1 Room 456 Municl~x~l Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Mr. Ronald E. Beasley Page 2 December 24, 1987 pC: Mr. Gene C. Thompson, Route 2, Box 124, Floyd, Virginia 24091 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Congnission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marltes, Agent, City Planning Commission Ms. Toby S. Brown, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation PU6LISHmK'S r~ CITY dF Kd~NuKE C/O MARY F PAKK:K CITY CLmRKS uFFICE ROANOKe ¥~ 2~011 SLATE OF ViR~,INIA CITY ~P ROA,~UmL AFFiDAViT dF PUOLICATI~N 1, (THE UNOcRSIGNEO) MN OFFICER OF FIMEs-~ORLw bORPORATION, ~HICH COK- POAATiUN IS PUbL~$HEN OF THE KOANOKc TIMES C ~ORLO-NE~$, A O~ILY NE~SPAPEN PUmLISHED IN KOA~OKE~ iN IH~ ~IATm OF VIROIJ~IA~ Ou CERTIFY THAT [HE ANNEXED NOTICm mAS PdbLISHEO IN SAio NE.SPAPbKS ON IHE FOLLO~IN~ oATE$ 12/2~1~? MOKNii~ lL/31/B7 MOKNiN~ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, January 11, 1988, at 7:30 p.m. or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on an application to permanently abandon, vacate, discontinue and close the following public right-of-way: That portion of the alley between Lots 26, 27 and 28, and Lots 2 and 3 of Block 3, Woodland Park Addition, said alley running parallel to and between Tazewell Avenue and Church Avenue, S. E. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 22nd day of December , 19 87 Please publish in full twice, once on Thursday, December 24, 1987, and once on Thursday, December 31, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Mary F. Parker, City Clerk. Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Off~:e ~ ~ne Oly (3e~k November 10, 1987 File #514 Mrs. Susan S. Goode, Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an application from Les Bowers submitted by Ronald E. Beastey, President of Criterion Construction Company, requesting that a portion of the alley dividing Lots 2 through 14, from Lots 15 through 28, Block 3, Woodland Park Addition, and specifically described as the portion of the alley bet- ween Lots 26, 27 and 28, and Lots 2 and 3, Block 3, Woodland Pa~k Addition, be permanently vacated, discontinued and closed. ~'~ ~ ~'Sincerely' Mary F. Parker, CMC City Clerk MFP:sw EnCo pc: Mr. Les Bowers, c/o Criterion Construction Company, P. O. Box 194, Salem, Virginia 24153 Mr. Ronatd E. Beasley, President, Criterion Construction Company, P. 0. Box 194, Salem, Virginia 24153 Mr. John Ro Marltes, Agent, City Planning Commission Ms. Toby S. Brown, Secretary, City Planning Commission Mr. Ronald B. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Poom456 MunlcipalBulldlng 215 0nu~n Avenue, S.W. Roanoke, Vlrglnlo24011 (703)98t-2541 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE STREET CLOSURE REQUEST OF: Request from Lester E. Bowers and Ronald E. Beasley, ) President of Criterion Construction, that a portion ) of the alley dividing Lots 2 through 14, from Lots 15 )AFFIDAVIT through 28, Block 3, Woodland Park Addition, and speci- ) flcially described as the portion of the alley between ) Lots 26, 27, and 28, and Lots 2 and 3, Block 3, Wood- ) land Park Addition, be permanently vacated, dtscon- ) tinued and closed. COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Toby S. Brown, first being duly sworn, states that she is secretary to the Secretary of the City of Roanoke Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class ma~l on the 23rd day of November, 1987, notices of a public hearing to be held on the 2nd day of December, 1987, on the street closure captioned above to the owner or agent of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 4011502 4011503 Commonwealth of Virginia Escheat Nr. Gene C. Thompson Church Avenue, S.E. Roanoke, Virginia 24011 Rt. 2, Box 124 Floyd, Virginia 24091 Toby S~Br6wn SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 23rd day of November, 1987. Notary Public Commission Expires: O~ke o~ ~e Ci%~ January 21, 1988 File #514 Mr. Thomas T. Palmer Attorney P. 0. Bom 720 Roanoke, Virginia 24004-0720 Dear Mr. Palmer: I am enclosing copy of Ordinance No. 28946, permanently vacating, discontinuing and closing a 15 foot wide alley extending northerly from Marion Street, S. E., for a distance of approxima- tely 508 feet, more or less, tn Albemarle Avenue; and the portion of Marion Street, S. E., running easterly from South Jefferson Street to the western bounaary of the right-of-way for U. S. Route 220 Expressway, ~hich Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, January 11, 1988, also adopted by the Council on seconal reading on Tuesday, January 19, 1988, and ~itt take effect terl days following the date of its second reading. Sincere Mary F. Parker, CMC City Cle~k MFP: ra lit. James Trinkle, c/o C. W. Francis and Son, 120 Kir~ Avenue, S. W., Roanoke, Virginia 24011 The Jefferson Street 3aptist Church, 19 Albermarle Avenue, S. E., Roanoke, Virginia 24013 Mr. James H. Shirley, c/o ltop-In Food Stores, Inc., P. O. Box 260, Roanoke, Virginia 24003 Mr. Benjamin F. Shirley, c/o Hop-In Food Stores, Inc., P. O. Box 260, Roanoke, Virginia 24002 Room456 MunicipalBuilding 215 (~urch Avenue, S.W. Roanc~,~e, Vlrg~nio24~11 (703)981-254~ Mr. Thomas T. Palmer Page 2 January 21, 1988 pc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, ,Ir., City Attorney Mr. Von W. Moody, Iii, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William Mo Hackworth, Assistant City Attorney Mr. Charles M. Buffine, City Engineer Mr. Ronald H. Miller, Building Cor~nissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Commission Ms. Toby S. Brown, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation Mr. Jerome S. How~d, Jr., CommiSS~onerof Revenue IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The ]9th day of 0anuary, 1988. No. 28946. AN ORDINANCE permanently, vacating, discontinuing and closing cer- tain public right-of-way in the City of Roanoke, Virginia, as is more particularly described hereinafter. WHEREAS, the Imaging Center of Southwest Virginia, Inc., has filed an application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by ~30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council. WHEREAS, a public hearing was held on said application by the City Council on January 11, 1988, after due and timely notice thereof as required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from per- manently vacating, discontinuing and closing said public right-of-way. THEREFORE, Virginia, that BE IT ORDAINED by the Council of the City of Roanoke, that public right-of-way situate in the City of be, and it hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke An alley described as: A 15-foot wide alley extending in a northerly direction from the northern boundary of Marion Street to the southern boundary of Albemarle Avenue which alley lies to the west and rear of Lots 1 through 10, Section 1, Jefferson Land Company and to the east and rear of Lots 5 through 9, Ellis Bros. Map and Lots 1 to 4, Official Survey SE 4. A portion of a street described as: A 50-foot right-of-way for Marion Street running in an easterly direction from the eastern boundary of South Jefferson Street to the westerly right-of-way line for Interstate Route 581-U.S. Route 220 Expressway, which street is located south of Lot 5, Ellis Bros. Map and north of Lot 4, Ellis Bros. Map, is empowered so to do, reserving however, to the City of Roanoke an easement for sewer lines and water mains and other public utilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described Roanoke, Virginia, and more particularly described as follows: public right-of-way of any such municipal installation or utility by the owner thereof. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of-way is shown, referring to the book and page or ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FURTHER ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the Imaging Center of Southwest Virginia, Inc,, and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. Office of rne Oty Oer~ January 21, 1988 File #514 Miss Patsy Testerman Clerk of the Circuit Court Roanoke, Virginia Dear Miss Testerman: I am attaching copy of Ordinance No. 28946, for proper recor- dation in your office, which provides for the permanent vacating, discontinuing and closing of a 15 foot wide alley extending northerly from Marion Street, S. E., for a distance of approxima- tely 508 feet, more or less, to Albemarle Avenue; and the portion of Marion Street, S. E., running easterly from South Jefferson Street to the western boundary of the right-of-way for Uo S. Route 220 Expressway, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, January 11, 1988, also adopted by the Council on second reading on Tuesday, January 19, 1988, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. pc: Mr. Thomas T. Palmer, Virginia 24004-0720 Attorney. P. 0. Box 720, Roanoke, Roorn45~ MunicipalBuildin9 215 Church Avenue, SW. Roanoke, Vircj~nla24011 (703)981-254'1 '87 ~"~' i f'! '~'1 I'~°anoke City Planning Commission January i1, 1988 Honorable Mayor Noel C. Taylor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Imaging Center of Southwest Virginia, Inc., that a 15 foot wide alley extending northerly from Marion Street for a distance approximately 508 feet more or less to Albermarle Avenue and the por- tion of Marion Street running easterly from South Jefferson Street to the western boundary of the right-of-way for U.S. Route 220 be permanently vacated, discontinued and closed. I. Back~round Street and alley as requested for closure are located between and adjacent to, the properties situated at the southeast corner of Jefferson Street and Albermarle Avenue, S.E. Alley requested for closure extends in a southerly direction from Albermarle Avenue, S.E., for a distance of approximately 508 feet. Alley right-of-way width is 15 feet. Alley is developed and open (graveled). Marion Street, S.E., as requested for closure is a 50 foot wide right-of-way. Street section dead ends at the westerly right-of-way boundary of Webber expressway. Properties adjacent to the alley and street requested for closure are identified on the attached map "A" by official tax number, ownership and current land use status. II. Current Situation Application for street and alley closure was received on November 13, 1987. Plannin8 Commission reviewed the subject application for closure at its regular meeting of December 2, 1987. Room 355 Municipal Building 215 Church Avenue, 5W Roanoke, Virginia 24011 (703) 981-2344 Roanoke City Council January 11, 1988 Page 2 Applicant desires to use the land within the vacated street and alley for the construction and installation of a facility to house and operate a diagnostic imaging service (medical facility). Street and alley previously served businesses and residences that have now been demolished and razed. Properties adjacent to the street and alley are now vacant, with the exception of the Jefferson Street Baptist Church, 15 Albermarle Avenue, S.E., Bantam Market 1204 Jefferson Street, S.E., and the Pancake House 1106 Jefferson Street, S.E., see attached map "A" & "B". Properties owned by the applicant and fronting on Jefferson Street, S.E., are currently zoned (C-2) Commercial. Proper- ties owned by the applicant and fronting on 1st Street, S.E., are currently zoned (LM) Light Manufacturing. Medical facilities (clinics, etc.) are permitted uses within the (C-2) commercial zone. Medical facilities (clinics, etc.,) are only allowed in the (LM) Light Manufacturing zone by spec~ial exception uses. Applicant's properties and proposed land use would be more appropriately classified under (C-i) office district zoning. Properties should be rezoned to C-I, office district. III. Issues A. Neighborhood Impact Closure will have no adverse impact on the immediate neighborhood or adjacent properties. Property owners immediately adjacent to the alley are in agreement with the requested closure. Letter to applicant (attached, exhibit C) indicates that the church is agreeable to the closing of the alley, but it also indicates that the church has concerns related to the following: (a) that a proper survey will be made to establish new property lines. (b) that a new curb or entranceway will be installed to provide access into their property. Roanoke City Council January 11, 1988 Page 3 Church representatives have been advised that responsi- bility for any surveys or for the installation of any new curb-cuts or entranceways will be the sole responsibili- ty of the adjacent property owners. B. Traffic Impact: Closure of this street and alley will have no adverse effect on traffic or traffic needs. C. Utilities within the ri~ht-of-way. 1. City has a sewer line within the alley right-of-way. Appalachian Power Company has existing utilities within the street and alley right-of-way. C & P Telephone Company has utilities within the street and alley right-of-way. D. Creation of a dead end street or alley: Closure as requested will not create a dead end street or alley. E. Land use: Alley and street as requested for closure once served a number of businesses and residences. Those land uses for the most part have now been demolished and removed. The street and alley serve no useful purpose for the adjacent property owners or the public in general. IV. Relationship to the Comprehensive Plan Request for closure is compatible with the intent of the Comprehensive Plan that available land be used in the most appropriate manner. Adjacent property owners could utilize the land within the street and alley right-of-way in a more efficient manner. V. Recommendation The Planning Commission by a vote of 6-0, (Mr. Bradshaw absent) recommends to Council that the applicant's request for closure be approved, subject to the condition that an easement be retained for the existing utilities listed below until such time as they are relocated: Roanoke City Council January 11, 1988 Page 4 A. City sewer line within subject alley. B. Appalachian utility poles and lines within the street and alley. Co C & P Telephone Company facilities within the street and alley. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission SSG/ERT/tsb attachments cc: Assistant City Attorney Director of Public Works City Engineer Zoning Administrator/Building Commissioner Petitioner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN ~.E: APPLICATION OF IM~CING CENTER OF SOUTHWEST VIRGINIA, INC., FOR VACATION OF A 15 FOOT WIDE ALLEY EXTENDING NORTHERLY FROM MARION STREET FOR A DISTANCE OF APPROXImaTELY 508 FEET MORE OR LESS TO ALBEMARLE AVENU~ AND FOR VACATION OF MARION STREET (50 FOOT RIGHT-OF-WAY) RUNNING EASTERLY FROM JEFFERSON STREET TO THE WESTERLY BOUNDARY OF THE RIGHT-OF-WAY FOR INTERSTATE 581-U.S. ROUTE 220 EXPRESSWAY. ~ULICATION FOR VACATING, DISCONTINUING AND CLOSING OF ALLEY AND STREET MEMBERS OF COUNCIL: Imaqing Center of Southwest Virginia, Inc., a Virginia not-for-profit corDoration, bv Counsel, hereby applies to have a 15 foot wide alley extending northerly from Marion Street for a distance of approximately 508 feet more or less to Albemarle Avenue, in the City of Roanoke, VirGinia, permanently vacated, discontinueu and closed, and for the vacation of the 50 foot right-of-way for Marion Street running easterly from South Jefferson Street, to the westerly boundary of the right-of-~.~av for the Interstate 581-U.S. Route 220 Expressway, in the City of Roanoke, Virginia, permanently vacated, discontinued and close/, both pursuant to Section 15.]-364 of the 1950 Code of Virginia, as amended, and to Section 30-14 of the Code of the City of Roanoke (1979), as amended. The alley to be vacated is shown on the plat attached hereto as Exhibit A and more particularly described as follows: A 15 foot wide alley extending in a northerly direction from the northern boundary of Marion Street to the southern boundary cf Albemarle Avenue which alley lies to the west and rear of Lots 1 through 10, Section 1, Jefferson Land ComDan? and to the east and rear of Lots 5 throuqh 9, Ellis Bros. Map and Lots 1 to 4, Official Survey SE 4. The street to be vacated is also shown on the plat at- tached hereto as Exhibit A ~ud more particularly described as follows: 50 foot right-of-way for Marion Street running in an easterly direction from the eastern boundary of South Jefferson Street to the ~esterlv right-of-way line for Interstate Rout~ 581-U.S. R©ute 220 Expressway, which street is located s~uth of Lot 5, Ellis Bros. Map and north of Lot 4, Ellis Bros. Map. Imaging Center of Southwest Virginia, Inc., states that the grounds for this application are as follows: 1. Your Petitioner, Imagln~ Center of Southwest Virginia, Inc., is the fee simple owner of lands ~buttin~ on the aforesaid alley sought to be closed designated as Lots 1, 2, 3, 4, 5, 6 and 7, Section 1, Jefferson Land Company and Lots 5, 6, 7, 8 an~'9, Ellis Bros. Map and Lots 3 an~ 4 of Official Survey SE 4, and shown on the Tax Appraisal Map of the City of Roanoke, Virginia, as Tax Parcels Number 4022019, 4022018, -2- 4022017, 4022008, 2. Virginia, 4022016, 4022015, 4022014, 4022011, 4022010, 4022009, 4022007 and 4022003. Your Petitioner, Imaging Center of Southwest Inc., is the fe~ simple owmer of lands abutting on the north side of Marion Street, which land is designated as Lot 1, Section 1, Jefferson Land Company and Lot 5, Ellis Bros. Map and shown on the Tax Appraisal Map of the City of Roanoke Virginia, as Tax Parcels Number 4022019 and 4022011. 3. The owners of all other property adjoining the alley and street to be vacated have been notified of the proposed vacation of such street such adjoining property B. and alley. The names and addresses of owners are attached hereto as Exhibit 4. The alley to be vacated is presently not being used for purposes of ingress and egress and has not been properly maintained as an alley. 5. The street to be vacated does not provide access to any land adjacent to it and has not been properl!~ maintained as a street. The street provides no through access terminated by the construction of the Interstate Route 220 Expressway. 6. The Owners of all other property adjoining the to be vacated have indicated that they have proposed alley closing. Letters from these attached hereto as Exhibit C. and was ~ou te 581-U.S. alley no objection to the property owners are -3- 7. The Petitioner desires to use the alley to be vacated in conjunction with the construction of a facility to be built to house a magnetic resonance imaging unit and other equipment for the provision of diagnostic imaging services. The Peti- tioner desires to use a portion of the vacated street to provide an additional entrance and parking for doctors and ambulances serving the facility. A site plan for the proposed facility is attached hereto as Exhibit D. 8. The Petitioner agrees to relocate any public utility lines running over or under the alley and str~t to be vacated which would be affected by the Petitioner's planned use of th~ property. The Petitioner will also grant such easement as may be necessary to provide for the maintenance and service of such relocated utility lines. The relocation of all lines shall be coordinated with, and subject to approval of the City Engineer or other appropriate official. WHEPEFORE, Imaging Center of Southwest Virginia, Inc., respectfully requests that the above-described alley and street be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364 of the 1950 Code of Virginia, as amended, and Section 30-14 of the Code of the City of Roanoke (197~), as amended. Respectfully submitted, IM?,GING CENTER OF SOUTHWEST VIRGINIA, INC. Of Counsel n te: I0- IS- q ~OBo /PIT Adjoining Property Owners James Trinkle C. W. Francis and Son 120 Kirk Avenue, S.W. Roanoke, Virginia 24011 Tax Parcel 4022001 The Jefferson Street Baptist Church 19 Albemarle Avenue, S.E. Roanoke, Virqinia 24013 -- Tax Parcel 4022012 James ~. Shirley and Benjamin F. c/o Hop-In Food Stores, Inc. P.O. Box 260 Roanoke, Virginia 24002 -- Shirley Tax Parcel 4030101 EXHIBIT B 120 W. Kirk Avenue · Roanoke, Virginia 2t-011 · 703-342-3161 RESIDENTIAL COMMERCIAL INDUSTRIAL MANAGEMENT APPRAISALS September 30, 1987 DICTATED BUT NOT READ Thomas T. Palmer, Esquire Woods, Rogers & Hazlegrove P.O. Box 720 Roanoke, VA 24004-0720 Dear Mr. Palmer: This will acknowledge receipt of your letter of September 29, 1987, concerning the closing of the alley to the East of my property located at 1106 S. Jefferson Street. Your letter was written in behalf of your client, Imaging Center of Southwest Virginia, Inc. I have no objection to closing the alley as provided in your letter. Kindest regards. Sincerely, JLT/r EXHIBIT C 3EFFERSON STREET BAPTISI' CHURCH 19 Albemarle Avenue, S.E. Roanoke, Virginia 24013 October 5, 1987 Thomas T. Palmer Woods, Rogers and 105 Franklin Road P. O. Box 720 Roanoke, Virginia Dear Mr. Palmer: Hazelgrove S. W. 24004 Received your letter dated September 29, |987, concerning the alley which runs between the Church, the Jefferson Street Restaurant and Pancake House, and connecting to the property of the Imaging Center. We as a Church Family would welcome the closing of the alley, and urge the City of Roanoke to do so. We would like to know if the alley will be surveyed and marked for a boundary line. We would also like to know if the City of Roanoke will construct a new curb, and entrance way into our property. Again, we do urge the City of Roanoke to close the alley. HEL/ba Sincere[y, Jefferson o~ree~t ~Bapt i~t 'ia/try ~. Le[and, Church Betty Geiser Music Dire ;tot Harry E. Leland Pastor 343-2526 Ernest Huffman Youth Director EXIIIBIT C 0 Z 0 LOCATION ,Sd' I I I I I I I>ltOl>OSI;I) STRI-.'ET A I. 1.1-.' Y OSLJRI; 8L OS ~ L VC ()1)051;13 5TRI;I;T & AI.I.I-.'Y CI. OS Illll..' December 24, 1987 File #514 Mr. Thomas T. Palmer Attorney P. 0o Box 720 Roanoke, Virginia 24004-0720 Dear Mr. Palmer: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke grant the request of your client, Imaging Center of Soutwest Virginia, Inc., that a 15 foot wide alley extending northerly from Marion Street for a distance approximately 508 feet, more or less, to Albermarle Avenue and the portion of Marion Street running easterly from South Jefferson Street to the western boundary of the right-of-way for U. S. Route 220, be permanently vacated, discontinued and closed. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, January 11, 1988, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordiaance providing for the closing, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra pc: Mr. James Trinkte, c/o C. W. Francis and Son, 120 Kirk Avenue, S. W., Roanoke, Virginia 24011 Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-2541 Mr. Thomas T. Palmer Page 2 December 24, 1987 pc: The Jefferson Street Baptist Church, 19 Albermarie Avenue, S. E., Roanoke, Virginia 24013 Mr. James H. Shirley, c/o Hop-In Food Stores, Inc., P. O. Box 260, Roanoke, Virginia 24002 Mr. Benjamin F. Shirley, c/o Hop-In Food Stores, Inc., P. O. Bo~ 260, Roanoke, Virginia 24002 Mr W. Robert Herbert, City Manager Mr Wilburn C. Dibling, Jr., City Attorney Mr Von W. Moody, III, Director of Real Estate Valuation Ms Susan S. Goode, Chairman, City Planning Corr~ission Mr L. Elwood Norris, Chairman, Board of Zoning Appeals ~r William F. Clark, Director of Public Works Mr Kit B. Kiser, Director of Utilities and Operations Mr William M. Hackworth, Assistant City Attorney Mr Charles M. Huffine, City Engineer Mr, Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Martles, Agent, City Planning Commission Ms. Toby S. Brown, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation Ab PUbLISdER"S PE~ - TPiO,MAS T PALMER AT1-Y STATE Off ¥i~GiNI~ CiIY CF ROANLKt AFFIDAVIT dF PUBLICATION i, (TNE UNOE~SIGNEO) AN OFFiCE~ OF PORATION iS PUBLISHER OF THE ROANOKE lIMES 8 WORLO-NE~b, ~ DALLY NewSPAPeR PUBLISHED iN RUANOKE~ IN IHt STATE O~ VIRGINIA, DO uER[IPY THMT THE ANNEXED NoTIce WAS PUSLiJHED Iil SAID NEWSPAPERS ON TH~ FOLLO.1Nb O~Tc~ £2/31/~? aORNING NI1NESS, TH.~? ~.~D D~Y OF ,JANUARY 1988 ........ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, January 11, 1988, at 7:30 p.m. or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on an application to permanently abandon, vacate, discontinue and close the following public right-of-way: An alley described as: A 15-foot wide alley extending in a northerly direction from the northern boundary of Marion Street to the southern boundary of Albemarle Avenue which alley lies to the west and rear of Lots 1 through 10, Section 1, Jefferson Land Company and to the east and rear of Lots 5 through 9, Ellis Bros. Map and Lots 1 to 4, Official Survey SE 4. A portion of a street described as: A 50-foot right-of-way for Marion Street running in an easterly direction from the eastern boundary of South Jefferson Street to the westerly right-of-way line for Interstate Route 581-U.S. Route 220 Expressway, which street is located south of Lot 5, Ellis Bros. Map and north of Lot 4, Ellis Bros. Map. A copy of this proposal is available for public inspection ia the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 22nd day of December , 19 87 Mary F. Parker, City Clerk Please publish in full twice, once on Thursday, December 24, 1987, and once on Thursday, December 31, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Please bill to: Mr. Thomas T. Palmer Attorney P. O. Box 720 Roanoke, Virginia 24004-0720 Office of ~e City Clen~ October 20, 1987 File #514 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an appli- cation from Thomas T. Palmer, Attorney, representing Imaging Center of Southwest Virginia, Inc., requesting that a 15 foot wide alley extending in a northerly direction from the northern boundary of Marion Street to the southern boundary of Albemarle Avenue; and a 50 foot right-of-way on Marion Street running in an easterly direction from the eastern boundary of South Jefferson Street to the westerly right-of-way line of Interstate Route 581-Route 220 Expressway, be permanently vacated, discontinued and closed. Sincere ly, Mary F. Parker, CMC City Clerk MFP:ra Enc. cc: Mr. Thomas T. Palmer, Atto.ney, P. O. Box 720, Roanoke, Virginia 24004-0720 Mr. John R. Marlles, Agent, City Planning Corr~ission Ms. Toby S. Brown, Secretary, City Planning Co~ission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room456 Munlcil:~alBuildlng 215 C~urch Avenue, S.W. Roonc~e. Virglnla24011 (703)981-254t TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: "87 Request from Imaging Center of Southwest Virginia that) a 15 foot wide alley extending northerly from Marion ) AFFIDAVIT Street for a distance of approximately 508 feet more ) or less to Albemarle Avenue and the portion of Marion ) Street to the western boundary of the right-of-way for) Interstate 581-U.S. Route 220 be permanently vacated, ) discontinued and closed. ) COM~{ONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Toby S. Brown, first being duly sworn, states that she is secretary to the Secretary of the City of Roanoke Planning Commission, and as such is competent to make thfs affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she hss sent by first-class mai] on the 23rd day of November, I987, notices of a public hesring to be held on the 2nd day of December, 1987, on the rezon~ng captioned above to the owner or agent of the parcels listed be]ow at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 4022001 Mr. James Trinkle C.W. Francis and Son 120 Kirk Avenue, S.W. Roanoke, Virginia 24011 4022012 The Jefferson Street Baptist Church 19 Albemarle Avenue, S.E. Roanoke, Virginia 24013 4030101 James H. Shirley and Benjamin F. Shirley c/o Hop-In Food Stores, Inc. P. O. Box 260 Roanoke, Virginia 24002 Toby S.drown SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 23rd day of November, 1987. Notary Public My Commfssion Expires: Ch~ce o~ ?ne O~y ~ January 21, 1988 File #51 Mrs. Susan S. Goode Chairman City Planning Corrgnission Roanoke, Virginia Dear Mrs. Goode: I am attaching copy of Ordinance No. 28947, amending the Official 1976 Zoning Map, rezoning certain parcets of land located on Memorial, Denniston and Westover Avenues, Winborne Street and Grandin Road, S. W., from C-2, General Cor~nerciaI District, to CN, Neighborhood Commercial District, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, January 11, 1988, also adopted by the Council on second reading on Tuesday, January 19, 1988, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra EnCo pc: Exxon Corporation, P. O. Box 53, Houston, Texas 77001 Theatre Design, Inc., 1310 ~rundin Road, S. W., Roanoke. Virginia 24015 Mr. & Mrs° James P. Brice, 840 Park Lane, S. W., Roanoke, Virginia 24015 Roanoke County Farm Bureau, Inc., 1422 Grandin Road, S. W., Roanoke, Virginia 24015 Mr. & Mrs. Robert A. Garland, 1345 Lakewood Drive, S. W., Roanoke, Virginia 24~15 Westwind Properties, P. O. Box 4445, Roanoke, Virginia 24015 Mr. Ray L. Garland, 3752 Sunrise Avenue, S. W., Roanoke, Virginia 24012 Room 456 Municl~l Building 215 Church Av~que, S.W. Roanoke, VIrg~la 24011 (703) 98%2541 Mrs. Susan S. Goode Page 2 January 21, 1988 pc: Mr. Dallas C. Shelton and Mr. Robert G. Hall, 1514 Grandin Road, S. W., Roanoke, Virginia 24015 Trustees of Virginia Heights Baptist Church, 2014 Memorial Avenue, S. W., Roanoke, Virginia 24015 Mr. Thomas A. Kiser, 1322 Grandin Road, S. W., Roanoke, Virginia 24015 Ms. Colette F. Davidson, P. O. Box 2865, Roanoke, Virginia 24001 Whiting Oil Company, [nc., P. O. Box 13026, Roanoke, Virginia 24030 Mr. & Mrs. R. L. Ward, Route 3, Box 199-A, Vinton, Virginia 24179 Mr. W. Price Fields, P. 0. Box 4576, Roanoke, Virginia 24018 Mr. Richard S. Winstead, 1322 Watauga Street, S. W., Roanoke, Virginia 24015 H & H Properties, P. O. Box 12487, Roanoke, Virginia 24026 Mr. Sam Golden, c/o Moore & Company, 813 Franklin Road, S. W., Suite 103, Roanoke, Virginia 24016 Ms. Casablanca Mills and Ms. Mary P. Mills, 1920 Westover Avenue, S. W., Roanoke, Virginia 24015 Mr. Roy L. McCormick, Jr., and Mr. Joseph K. Whitehead, Jr., P. 0. Box 4290, Roanoke, Virginia 24015 Mr. & Mrs. Roy N. Steele, Route 1, Box 273, Thaxton, Virginia 24174 L & M Properties, 3635 Manassas Drive, S. W., Roanoke, Virginia 24018 The Southland Corporation, c/o Tax Department 11976, P. 0. Box 719, Dallas, Texas 75221 Mr. & Mrs. Ronald D. Clatterbuck, 2642 Steele Road, S. W., Roanoke, Virginia 24018 Mr. George S. Etal Hurt, cio R. Lo Rush & Son, P. O. Box 8128, Roanoke, Virginia 24014 Mr. Garnett T. Kestner, 1832 Wayburn Drive, Salem, Virginia 24153 Mr. Arthur E. Costan, 701 East High Street, Tarleton Square #108, Charlottesville, Virginia 22901 M. T. Holding Company, Po 0. Box 3048, Roanoke, Virginia 24018 Mr. Tom Bradley, 2042 Westover Avenue, S. W., Roanoke, Virginia 24016 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attocney Mr. Von W. Moody, [II. Director of Real Estate Valuation Mr. Lo Elwood Norris. Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William Mo Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mrs. Susan S. Goode Page 3 January 21, 1988 pc: Mr. Ronald H. Miller, Building Cor~nissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Corr~nission Ms. Toby S. Brown, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, The 19th day of January, 1988. No. 28947. VIRGINIA, AN ORDINANCE to amend the Official 1976 Zoning Map, City of Roanoke, Virginia, and the appropriate Sectional sheet maps, as previously amended, to rezone certain property in the Grandin Road Village area to CN, Neighborhood Commercial District. WHEREAS, the Roanoke Vision process has culminated in the adop- tion by the City of a new Comprehensive Plan, and the adoption of new zoning regulations by the City to implement such Plan, including re- cently amended regulations for Neighborhood Commercial Districts; WHEREAS, by Resolution dated March 4, 1987, the City Planning Commission moved to have the hereinafter described property re- zoned to CN, Neighborhood Commercial District, in order to implement the new zoning regulations; WHEREAS, the City Planning Commission, which after giving proper notice to all concerned, and after conducting a public hearing on the matter on March 27, 1987, and December 2, 1987, has recommended that the hereinafter described property be rezoned to CN, Neighborhood Commercial District; WHEREAS, a public hearing was held on the said proposed rezoning by the City Council at its meeting on April 20, 1987, at 2:00 p.m., and at its meeting on January 11, 1988, at 7:30 p.m., after due and timely notice, at which hearings all parties in interest and citizens were given an opportunity to be heard on the matter; and WHEREAS, this Council, after considering the motion of the Plan- ning Co~unission and its recommendation, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the Official 1976 Zoning Map, City of Roanoke, Virginia, and the appropriate Sectional sheet maps, as previously amended, be amended in the following particular: 1. The following parcels of land located in the south- west area of the City on Memorial, Denniston, and Westover Avenues, Winborne Street, and Grandin Road are rezoned from C-2, General Commercial District to CN, Neighborhood Commercial District: Official Tax No. Address 1330601 1828 Memorial Avenue 1330602 0000 Memorial Avenue 1330603 1820 Memorial Avenue 1330605 1802 Memorial Avenue 1330606 pt. 0000 Denniston Avenue 1330607 1330501 1330502 1330503 1330504 1330505 1312 Winborne Avenue 1302 Grandin Road 1308 Grandin Road 1906 Memorial Avenue 1902 Memorial Avenue 1314 Grandin Road - 2 - 1330506 1330507 1330508 1330509 1330801 1330802 1330803 1330804 1330805 1330806 1330514 1330516 1331201 1331204 1330302 1431818 1431819 1431820 1431821 1431822 1431823 1431824 1318 Grandin Road 1320 Grandin Road 1324 Grandin Road 1919 Westover Avenue 1402 Grandin Road 1920 Westover Avenue 1410 Grandin Road 1414 Grandin Road 1418 Grandin Road 1422 Grandin Road 1916 Memorial Avenue 0000 Memorial Avenue 1502 Grandin Road 1514 Grandin Road 1911 Memorial Avenue 2031Westover Avenue 0000 Westover Avenue 0000 Westover Avenue 2014 Memorial Avenue 1315 Grandin Road 1323 Grandin Road 1303 Grandin Road 2. Pursuant to the provisions of ~15.1-491.2, Code of Virginia (1950), as amended, all properties rezoned by this ordi- nance shall continue to be subject to any conditions that may apply - 3 - to them by virtue of previous ordinances adopted by City Council conditionally rezoning the properties. 3. The City Engineer is directed to amend forthwith the appro- priate sectional sheet maps of the Official 1976 Zoning Map to effect the zoning changes made herein. ATTEST: City Clerk. Roanoke City Planning Commission January 11, 1987 Honorable Mayor Noel C. Taylor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Amendment to the 1976 Zoning Map, City of Roanoke, Virginia involving parcels of land located in the southwest area of the City on Memorial, Denniston, and Westover Avenues, Winborne Street, and Grandin Road, and designated as Official Tax No.s 1330601, 1330602 1330501 1330506 1330802 1330514 1431818 1431823 1330603 1330502 1330507 133080~ 1330516 1431819 1330605 1330503 1330508 1330804 1331201 1331820 1330606 1330504 1330509 1330805 1331204 1431821 1330607 1330505 1330801 1330806 1330302 1431822 and 1431824, from C-2, General Commercial District to CN, Neighborhood Commercial District. Back~round me City Council adopted a comprehensive revision of the zoning map and regulations on April 20, 1987. CN Neighborhood Commercial District designation for the Grandin Road Village commercial area was deleted from the re- vised zoning map and referred back to the Planning Commission for further study in an effort to address concerns of residents in the area. Ce Plannin~ Staff met with residents and representatives of the Greater Raleigh Court Civic League on three occasions to address concerns and to discuss proposed changes to the CN, Neighborhood Commercial District regulations. Planning Commission held a public hearing on August 19, 1987 to consider amendments to the CN District regulations. The amendments provided specific guidelines for the Board of Zoning Appeals to consider before granting a special exception for structures with a gross ground floor area exceeding five 355 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 2401 t (703) 981-2344 Roanoke City Council January 11, 1988 Page 2 five thousand (5,000) square feet. No neighbors spoke in opposition to the proposed amendments. The Planning Commission voted to recommend approval of the proposed amendments by a vote of 5-0 (Messrs. Waldvogel and Jones absent). City Council adopted the proposed amendments after a public hearing on October 12, 1987. No residents spoke in opposition to the proposed amendments. II. Current Situation 1976 Zonin~ Map for the Grandin Village commercial area now needs to be amended in order to bring the area into conformity with the City's Comprehensive Plan. Be Plannin~ Commission held a public hearing on December 2, 1987 to consider a proposed amendment to the 1976 Zoning Map that would rezone the Grandin Village Commercial area from C-2, General Commercial District to CN, Neighborhood Commercial District. Mr. Larry Moore, Moore and Company, spoke in opposition to the proposed rezoning. Mr. Moore, whose company manages several properties in the area, was concerned that the rezoning would downgrade the future value of the property. Mr. Ray Garland, a major property owner in the Grandin Village area, spoke in favor of the request stating that he felt the purposed zoning requirements were very generous and would accommodate the needs of the area for a long time. Correspon- dence was received from Mr. Lou Ellis, President of the Raleigh Court Civic League supporting the proposed amendment. III. Issues A. Zonin~ B. Land Use and Development C. Neighborhood D. Comprehensive Plan IV. Alternatives A. City Council approve of the proposed zoning map amendment. Zonin~ for the Grandin Road commercial area would become CN, Neighborhood Commercial District. Land use and development in the Grandin Road commercial area would be enhanced. Neighborhood shopping centers would be allowed as a permitted use. Roanoke City Council January 11, 1988 Page 3 Neighborhood adjacent to the proposed Grandin Road Neighborhood Commercial District will benefit from the proposed amendment. Potential for commercial develop- ment incompatible with surrounding residential areas would be reduced. Comprehensive Plan would be followed by helping to ensure that appropriate small-scale development of neighborhood services are provided. City Council deny of the proposed zoning map amendment. 1. Zoning would remain C-2, General Commercial District. 2. Land use and development would be unchanged. 3. Neighborhood would be affected. Potential for incompati- ble commercial development out of scale and character with surrounding residential development will continue. 4. Comprehensive Plan would not be followed. Recommendation By a vote of 6-0 (Mr. Bradshaw absent), the Roanoke City Planning Connnission voted to recommend approval of the proposed amendment to the 1976 Zoning Map, City of Roanoke. The proposed rezoning of the Grandin Road commercial area from C-2, General Commercial District to CN, Neighborhood Commercial District is consistent with the City's Comprehensive Plan and would help ensure the continuation of commercial development compatible in scale and character with the surrounding residential neighborhood. Sincerely, Susan S. Goode, Chairwoman Roanoke City Planning Commission SSG/JRM/tsb cc: City Manager Assistant City Manager City Attorney Assistant City Attorney Director of Public Works Zoning Administrator Louis Ellis, Raleigh Court Civic League LOCATION L_ 7 I ,I-:Z()NING December 24, 1987 Fi ie #5! Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the request of the City Planning Commission to amend the 1976 Zoning Map, City of Roanoke, Virginia, involving parcels of ~and located in the southwest area of the City on Memorial, Denniston, and Westover Avenues, Winborne Street, and Grandin Road from C-2, General Commercial District, to CN, Neighborhood Commercial District, has been set for Monday, January 1i, 1988, at 7:30 p.m., in the Council Chamber, fourth fioor of the Municipal Building. Sincerely, ~,~ Mary F. Parker, CMC City Clerk MFP:ra pc: Exxon Corporation, P. 0. Box 53, Houst~q, Texas 77001 Theatre Design, Inc., 1310 Grandin Road, S. W., Roanoke, Virginia 24015 Hro & ~rs. James P. Brice, 840 Park Lane, S. Wa, Roanoke, Virginia 24015 Roanoke County Farm Bureau, Inc., 1422 Grandin Road, S. W., Roanoke, Virginia 24015 Mr. & ~rs. Robert A. Garland, 1345 Lakewood Drive, S. W., Roanoke, Virginia 24015 Westwind Properties, P. O. Box 4445, Roanoke, Virginia 24015 Mr. Ray L. Garland, 3752 Sunrise Avenue, S. W., Roanoke, Virginia 24012 Room 456 Municipal Building 215 C~urch Avenue, S.W. Roonoke, Virginia 240t t (703) 981-2541 Mrs. Susan S. Goode Page 2 December 24, 1987 pc: Mr. Dallas C. Shelton and Mr. Robert G. Hall, 1514 Grandin Road, S. W., Roanoke, Virginia 24015 Trustees of Virginia Heights Baptist Church, 2014 Memorial Avenue, S. W., Roanoke, Virginia 24015 Mr. Thomas A. Kiser, 1322 Grandin Road, S. W., Roanoke, Virginia 24015 Ms. Colette F. Davidson, P. O. Box 2865, Roanoke, Virginia 24001 IVhiting Oil Company, Inc., P. O. Box 13026, Roanoke, Virginia 24030 Mr. & Mrs. R. L. Ward, Route 3, Box 199-A, Vinton, Virginia 24179 Mr. W. Price Fields, P. 0. Box 4576, Roanoke, Virginia 24018 Mr. Richard S. Winstead, 1322 Watauga Street, So W., Roanoke, Virginia 24015 H & H Properties, P. 0. Box 12487, Roanoke, Virginia 24026 Mr. Sam Golden, c/o Moore & Company, 813 Franklin Road, S. W., Suite 103, Roanoke, Virginia 24016 Ms. Casablanca Mills and Ms. Mary P. Mills, 1920 Westover Avenue, S. W., Roanoke, Virginia 24015 Mr. Roy L. McCormick, Jr., and Mr. Joseph K. Whitehead, Jr., P. 0. Box 4290, Roanoke, Virginia 24015 Mr. & Mrs. Roy N. Steele, Route 1, Box 273, Thaxton, Virginia 24174 L & M Properties, 3635 Manassas Drive, S. Wo, Roanoke, Virginia 24018 The Southland Corporation, c/o Tax Department 11976, P. 0. Box 719, Dallas, Texas 75221 Mr. & Mrs. Ronatd D. Clatterbuck, 2642 Steele Road, So W., Roanoke, Virginia 24018 Mr. George S. Etal Hurt, c/o R. L. Rush & Son, P. O. Box 8128, Roanoke, Virginia 24014 Mr. Garnett T. Kestner, 1832 Wayburn Drive, Salem, Virginia 24153 Mr. Arthur E. Costan, 701 East High Street, Tarleton Square #108, Charlottesville, Virginia 22901 M. T. Holding Company, Po O. Box 3048, Roanoke, Virginia 24018 Mr. Tom Bradley, 2042 Westover Avenue, S. W., Roanoke, Virginia 24016 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mrs. Susan S. Goode Page 3 December pc: Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Cowlnission Ms. Toby S. Brown, Secretary, City Planning Co~ission Ms. Doris Layne, Office of Real Estate Valuation ,~. NUi4bbN - IZ22Ob*OTl cITY UF ROANOKE C/G MANY F PAK~EA CITY CLERKS OFFICE AOOM ~50 MUNiCiPAL ~LD~ ROANOK~ V~ Z~OiI STATE OF Vlr~Gti~IA CiTY GE NGAi'~UKE AFFIDAVIT OF PUbLiCAItUN I, (THE UNDEKSIGNbD) AN OFFICER OF TIMEs-NORLD COAPuKATION, ~HiCH COA- PQAATiON iS PUoLI~Hb~ OF ]HE ROANOKE TIMES & ~ORL~-N~WS~ A DALLY NEHSPAPcR PUcLISHEO IN ~UANO~E, Ii~ THc STATe OF VIRoiNIA~ UO CERTIhY THAT THE ~NNEXED NOTIce ~AS ¢oCLISm~u IN SAID NE~SPAPbKS oi~ FH~ FOLLuwiN~ UAl'ES 1212q. 187 MORNiNo mlTNESS~ THi~ 2~3 DAY Ur JANUANY 198~ UFFiCER S SIGN/~RE .__1_~_ Grlmdln Roid NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, January 11, 1988, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on the question of rezoning from C-2, General Commercial District, to CN, Neighborhood Commercial District, the following property: The following parcels of land located in the south- west area of the City on Memorial, Denniston, and Westover Avenues, Winborne Street, and Grandin Road: Official Tax No. Address 1330601 1330602 1330603 1330605 1330606 1330607 1330501 1330502 1330503 1330504 1330505 1330506 1330507 1330508 1330509 1330801 1330802 1330803 1330804 1330805 1330806 1330514 1330516 1331201 1331204 1330302 1431818 1828 Memorial Avenue 0000 Memorial Avenue 1820 Memorial Avenue 1802 Memorial Avenue pt. 0000 Denniston Avenue 1312 Winborne Avenue 1302 Grandin Road 1308 Grandin Road 1906 Memorial Avenue 1902 Memorial Avenue 1314 Grandin Road 1318 Grandin Road 1320 Grandin Road 1324 Grandin Road 1919 Westover Avenue 1402 Grandin Road 1920 Westover Avenue 1410 Grandin Road 1414 Grandin Road 1418 Grandin Road 1422 Grandin Road 1916 Memorial Avenue 0000 Memorial Avenue 1502 Grandin Road 1514 Grandin Road 1911 Memorial Avenue 2031Westover Avenue 1431819 1431820 1431821 1431822 1431823 1431824 0000 Westover Avenue 0000 Westover Avenue 2014 Memorial Avenue 1315 Grandin Road 1323 Grandin Road 1303 Grandin Road A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 22nd day of December , 1987. Mary F. Parker, City Clerk Please publish in full twice, once on Thursday, December 24, 1987, and once on Thursday, December 31, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Please bill to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 RECEi'vFi] CITY!?'.~-r:"~ - - ?.]] °8? ~':'~ ] '? !) '4 Roanoke City Planning Cammission November 16, 1987 Mrs. Mary F. Parker City Clerk City of Roanoke Roanoke, Virginia Dear Mrs. Parker: At the regular meeting of City Council on Monday, April 20, 1987, Ordinance No. 28612 was adopted providing for a comprehensive revision of the City's zoning regulations. The proposed rezoning of Grandin Village from C-2, General Commercial District to CN, Neighborhood Commercial District was deleted from the ordinance and referred back to the City Planning Commission for further study, report and recommendation to Council. The Roanoke City Planning Commission has scheduled a public hearing on Wednesday, December 2, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor, Municipal Building, in order to again consider the rezoning of this area. The following parcels of land in the southwest areas of the city on Memorial, Denniston, and Westover Avenues, Winborne Street and Grandin Road would be affected by this rezoning. Official Tax No. Address 1330601 1828 Memorial Avenue 1330602 0000 Memorial Avenue 1330603 1820 Memorial Avenue 1330605 1802 Memorial Avenue 1330606 pt. 0000 Denniston Avenue 1330607 1312 Winborne Street 1330501 1302 Grandin Road 1330502 1308 Grandin Road 1330503 1906 Memorial Avenue 1330504 1902 Memorial Avenue 1330505 1314 Grandin Road 1330506 1318 Grandin Road 1330507 1320 Grandin Road 1330508 1324 Grandin Road 1330509 1919 Westover Avenue 1330801 1402 Grandin Road 1330802 1920 Westover Avenue 1330803 1410 Grandin Road 1330804 1414 Grandin Road 355 Municipal Building 215 Churd~ Avenue SW Roanoke, Virginia 24011 (703) 981-2344 Mary F. Parker 1330805 1330806 1330514 1330516 1331201 1331204 1330302 1431818 1431819 1431820 1431821 1431822 1431823 1431824 Page 2 November 16, 1987 1418 Grandtn Road 1422 Grandin Road 1916 Memorial Avenue 0000 Memorial Avenue 1502 Grandin Road 1514 Grandin Road 1911Grandin Road 2031Westover Avenue 0000 Westover Avenue 0000 Westover Avenue 2014 Memorial Avenue 1315 Grandin Road 1323 Grandin Road 1303 Grandin Road A copy of the proposed of Community Planning, amendment is available for review in the Office Room 355, Municipal Building. Sincerely, Roanoke City Planning Commission JRM/tsb cc: Assistant City Attorney Director of Public Works City Engineer Building Connuissioner/Zoning Administrator TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING OF PROPERTIES DESCR. i~BED I~I ~HE ATTACHED LISTING. COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Toby S. Brown, first being duly sworn, states that she is secretary to the Secretary of the City of Roanoke Planning Connmission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Con~nission of the City of Roanoke she has sent by first-class mail on the 23rd day of November, 1987, notices of a public hearing to be held on the 2nd day of December, 1987, on rezonings of properties as listed on the attactm~ents to the affidavit. Toby S~ Brown SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 23rd day of November, 1987. Notary Public My Commission Expires: The following parcels of land in the southwest areas of the city on Memorial, Denniston, and Westover Avenues, Winborne Street and Grandin Road would be affected by this rezoning: Official Tax No. Address 1330601 1828 Memorial Avenue 1330602 0000 Memorial Avenue 1330603 1820 Memorial Avenue 1330605 1802 Memorial Avenue 1330606 pt. 0000 Denniston Avenue 1330607 1312 Winborne Street 1330501 1302 Grandin Road 1330502 1308 Grandin Road 1330503 1906 Memorial Avenue 1330504 1902 Memorial Avenue 1330505 1314 Grandin Road 1330506 1318 Grandin Road 1330507 1320 Grandin Road 1330508 1324 Grandin Road 1330509 1919 Westover Avenue 1330801 1402 Grandin Road 1330802 1920 Westover Avenue 1330803 1410 Grandin Road 1330804 1414 Grandin Road 1330805 1418 Grandin Road 1330806 1422 Grandin Road 1330514 1916 Memorial Avenue 1330516 0000 Memorial Avenue 1331201 1502 Grandin Road 1331204 1514 Grandin Road 1330302 1911Grandin Road 1431818 2031Westover Avenue 1431819 0000 Westover Avenue 1431820 0000 Westover Avenue 1431821 2014 Memorial Avenue 1431822 1315 Grandin Road 1431823 1323 Grandin Road 1431824 1303 Grandin Road Office of the Council January 13, 1988 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At the regular City Council meeting to be held this coming Tuesday, January 19, 1988, I would appreciate it if you would render information to the Council and our citizens regarding the following two items: (1) The bird nuisance problem in downtown Roanoke. (2) Your comments, along with any explanations, regarding the recent snow removal efforts by the City as a result of the storm which occurred in Roanoke on January 7-8, 1988. I certainly will appreciate a full report on these two matters at the Council meeting on January 19, 1988. Best personal regards. DAB: r ta Sincere ty, Council Member Room 456 Municipal Building 2t5 Church Avenue. S.W. Rcx3noke, ",Arginlo 24011 (703) 981-2541 Office of the Council January 14, 1988 Mr. Wilburn C. Dibling, City Attorney Roanoke, Virginia Jr. Dear Will: I was absolutely astounded by the report in the Roanoke Times on Thursday morning, January 14, 1988, that the General Assembly was considering an appropriation of $100,000.00 for the trade center in downtown Roanoke. I am surprised about two matters. First, I was astounded that the comment was made that our request for $250,000.00 was "pulled that figure out of the air." I cer- tainly would expect that you, as Council's liaison to the General Assembly, would certainly see that our request was substantiated with the appropriate figures and documentation. Secondly, I was even more astounded with the report that this funding from the Commonwealth would come through the River Foundation or Explore. I just cannot believe this. This Council is on record for requesting this money to be paid directly to the City, and that the trade center be built in downtown Roanoke. If the funds are coming through the Explore/River Foundation, then are they going to be able to decide to build that trade center out at the Explore site off of the Blue Ridge Parkway. This just does not represent the views of the Council. I would certainly hope, once again, in your role as legislative liaison, that you fully inform our local legislators of our desires in this matter. If everything that the City of Roanoke is going to obtain from the Commonwealth this year is going to come through the River Foundation, then we might as well surrender our City Charter, dismiss the City Council, and allow our former City Manager and the River Foundation Board of Directors to run the City. I would just as soon not abrogate my civic responsibility like that. I would ask that you give these matters your full attention and that you report back to Council within two weeks. Sincerely, Council Member DAB: rla Room 456 Municipal Building 215 O~urch Avenue, S.W. RoanoNe, Vlrginlo 2401 t (703) 981-254'I