HomeMy WebLinkAboutCouncil Actions 12-21-8728910
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REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
December 21, 1987
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Mr. Musser was absent.
The invocation will be delivered by The Reverend Harold
Moyer, Pastor, Williamson Road Church of the Brethren.
Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor·
C-1
C-2
C-3
BID OPENINGS
Bids for renovations to the Third Street Annex
Building. Six bids were referred to a committee composed
of Messrs. Garland, Chairman, Snead and Clark.
CONSENT AGENDA (Approved 6-01
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the special meeting of Council held on Monday,
December 7, 1987.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
Qualification of Elmer O. Rodes, .Ir., as a member of the
Board of Adjustments and Appeals, Building Code, for a term of
five years ending September 30, 1992.
RECOMMENDED ACTION: Receive and file.
Qualification of Charles W. Hancock as a member of the
Roanoke Neighborhood Partnership Steering Committee for a term
of three years ending November 21, 1990.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
None·
(1)
Petitions and Co.u~nications:
A communication from the Roanoke City School Board recom-
mending appropriation of $60,018.00 for the purchase of
computer science equipment, representing the fourth
installment of the Schools' share of the Capital
Maintenance and Equipment Replacement Fund; $40,164.00 for
the purchase of comp. uter science equipment, representing
the final allocation of the Schools' share of Undesignated
Capital Funds--Bond Interest; and transfer of $141,354.00
from the Capital Equipment Reserve to replace school buses
and service vehicles. Adopted Ordinance No. 28910. {6-0)
Reports of Officers:
a. City Manager:
Briefings: None.
Items Recommended for Action:
1. A report recommending appropriation of $1,175,138.00 of
fiscal year 1988 funding for the Fifth District
Employment and Training Consortium· Adopted Ordinance
No. 28911. {6-0)
2. A report regarding the Virginia Shelter Grants Program
Reallocation Award Offer. Adopted Ordinance No. 28~12
and ReSolution No. 28913. (6-0)
3. A report recommending appropriation of $186,052.00 to
specific budget accounts to allow for designated
Capital Maintenance and Equipment Replacement Program
expenditures· Adopted Ordinance No. 38914. {6-0)
A report recommending award of a contract to Public
Technology, [nc., in an amount not to exceed
$21,000.00, for professional assistance in developing
an Information Systems Strategic Plan; and transfer of
funds therefor. WITHDRAWN.
5. A report recommending award of an engineering services
contract to Mattern & Craig, Consulting Engineers, in
an amount not to exceed $1,002,342·24, to prepare
complete construction plans for widening and realign-
ment of First Street/Gainsboro Road and Wells Avenue;
N. W., and appropriation of funds therefor. Adopted
Ordinance No. 28915 and Ordinance No. 28916. {6-0)
6. A report concurring in a report of the Bid Corr~ittee
recommending the purchase, of four new police motor-
cycles from Roanoke Valley Harley Davidson, Ltd., in
the total amount of $32,500.00, and four new three-
wheeled industrial trucks from Homestead Materials
Handling Company, in the total amount of $27,120.00;
and transfer of funds therefor. Adopted Ordinance No.
28917 and Ordinance No. 28918. {6-0)
(2)
7. A report concurring in a report of the Bid Corrgnittee
recommending the purchase of thirty-three marked police
automobilee, and one spare electronic siren and
speaker, from Berglund Chevrolet Corporation, in the
total amount of $447,986.18; ~nd ~pri~t~o~ of lunge
therefor. Adopted Ordinance NO. z~l~ and ur~inance No.
28920~ ,(5-0) (Mr. Bowers abstaining and Mr. Musser
8. ~b~t concurring in a report of the Bid Corrgnittee
recommending acceptance of the bid submitted by
Berglund Chevrolet Corporation to lease one new sedan
automobile for the Sheriff's Department, for a period
of 48 months, at $352.48 per month. Adopted Ordinance
No. 28921. (5-0) (Mr. Bowers abstaining and Mr. Musser
9. A report concurring in a report of the Bid Committee
recommending acceptance of the bid submitted by Shelor
Chevrolet Corporation to furnish four new 1/2 ton pick-
up trucks, in the total amount of $43,968.00; and
appropriation of funds therefor. Adopted Ordinance No.
28922 and Ordinance No. 28923. (5-0) {Mr. Bowers
10. A report concurring in a report of the Bid Committee
recommending acceptance of the bid submitted by
Brandywine Auto Sales, Inc., to provide and deliver one
)reviously owned concrete mixer/truck, in the total
amount of $17,875.00; and appropriation of funds
therefor. Adopted Ordinance No. 28924 and Ordinance
No. 28925. {6~0)
11. A report concurring in a report of the Bid Corr~nittee
recommending acceptance of the bid submitted by First
Piedmont Corporation, to furnish three new rear loading
refuse bodies, in the total amount of $61,083.05, and
ppropriation of funds therefor; and that the bid sub-
mitted for three new cab/chassis be rejected and
readvertised. Adopted Ordinance No. 28926 and Ordinance
No. 28927. (6-0)
b. Dire of Finance:
i. financial report for the month of November, 1987.
Received and ~iled.
6. Reports o Corrgnittees:
a. A r~'port of the Committee appointed to tabulate bids
received for exterior lighting for the Market Square
Building, 32 Campbell Avenue, S. E. Robert A. Garland,
Chail ~an. Adopted Ordinance No. 28928 and Ordinance No.
8929. (5-0) {~Ir. Harvey abstaining and Mr. Musser absent)
7. Unfinishe~ Business: None.
8. Introductl and Consideration of O~dinancee and Resolutions:
a. Ordi~ ance No. 28884, on second reading, permanently
vacaiing, discontinuing and closing certain portions of
........... Winston Avenue, S.W. Adopted Ordinance No. 28884 on second
~5.a.8.5 absent, reading. (6-0)
.a.9. abstainrng and Mr. Musser absent.)
~5.b.2. The Director o~ Finance submitted the Annual Financial Report
of the City.
Ordinance No.
Appointment,
Review Board,
Zoning, Code
pertaining to
Architectural
28885, on second reading, amending §36.1-640,
membership, of Division 2, Architectural
Article VII, Administration, Chapter 36.1,
of the City of Roanoke (1979), as amended,
the appointment of members of the City's
Review Board. Adopted Ordinance No. 28885 on
second reading. (6-0)
c. Ordinance No. 28894, on second reading, providing for the
City's gift to the Northwest Neighborhood Environmental
Organization, In~ geld the house located at 953 Shqdela~g
Avenue, N. W. ~uvp Ordinance No. 28894 on second reaarng.
d. Ordinance No. 28901, on second reading, granting a revo-
cable license for the construction of certain building
appendages encroaching over and into the right-of-way of
Norfolk Avenue, S. W., located at 109 Norfolk Avenue,
$. W., Official Tax No. 1010309. Adopted Ordinance No.
28901 on second reading. (6-0)
e. Ordinance No. 28902, on second reading, authorizing and
directing the proper City officials to enter into a lease
between the City, the School Board of the City of Roanoke
and the Young Men's Christian Association of Roanoke,
Virginia, for use of the Jefferson High School gymnasium.
Adopted Ordinance No. 28902 on second reading. {6-0)
f. Ordinance No. 28905, on second reading, providing for the
sate and conveyance of certain real property owned by the
City and situate in the City, bearing Official Tax Nos.
1111305, 111130?, 1111310, 1111312, 1111315, and 1111316.
Adopted Ordinance No. 28905 on second reading. (6-0)
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
b. Vacancies on various authorities, boards, cor~nissions and
committees appointed by Council.
lO. Other Hearings of Citizens:
~-~d to fund the entire cost of $50,000.00 for a study to
establish the feasibility and cost of reusing Jefferson High School, with
the following stipulations:
(I) The Jefferson High School Committee will be requested to use
the $25,000.00 previously allocated for the study for the pur-
pose of establishing a room in Jefferson High School for dis-
play of school artifacts.
The Jefferson High School Committee will be involved in the
study to be conducted by the consultant.
(2)
Council reappointed the following persons:
James L. Hancock Advisory Board,
Air Pollution Control
Jerome S. Howard, Jr.
Fifth Planning District Commission
(4)
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of the Oty
December 23, 1987
Fi~e #32-15
Mr. Paul V. Chi~dress, Jr.
Chairman
Board of Adjustments &AppeaZs
Building Code
2792 Beverly Boulevard, S. W.
Roanoke, Virginia 24015
Dear Mr. Chi~dress:
This is to advise you that E~mer O. Rodes, Jr., has qualified as
a member of the Board of Adjustments and Appeals, Building Code,
for a term of five years ending September 30, 1992.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. Ronald
Administrator
H. Mil~er, Building
Commissioner/Zoning
P, oom 456 Municipal Building 2t 50~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
0-2
.C!1Y r'! ?,
Oath or Affirmahon'of Office
'87 n!o 10 P" '
I, E~;~r L~, ~O~S~ ~C. , do solemnly swear (or affix) that
I w~l sup~rt the Constitution of the United ~tstes, and the Constitution of the State of Virginia. and that
I w~l faithfully and imps~ially discharge and ~rform all the duties incumbent u~n me as
according to the best of my ability. So help me God.
Subscribed and sworu to before me, this
~~'~ Deputy Clerk
Office of the City C]en~
December 23, 1957
File #488-15
Mr. James B. McCioskey, Chairman
Roanoke Neighborhood Partnership Steering Committee
2920 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. McCloskey:
This is to advise you that Charles W. Hancock has qualified as a
member of the Roanoke Nei~hborhood Partnership Steering Committee
for a term of three years ending November 21, 1990.
Sincere~'Y'
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: ~s. Jinni
Coordinator
,~Jen son, Roanoke
Neighborhood
Partn.ership
Room 456 Munlcil~al Building 215 C~urch Avenue, S.W. Roono~e, Virginia 24~t I (703) 981-2541
0-2
Oath or Affirmati?n Office
8~a~ o] Vi~'~inia, ~i~$1 o] l~oanoke, to .~oii:
I, Charles W. Hancock
, do solemnly swear (or affirm) that
will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Roanoke Neighborhood Partnership Steering Committee for a tem
of three years ending November 21, 1990. '
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
Ch~ce o~ fne Oh/Oen~
November 25, 1987
File #488-15
Mr. Charles W. Hancock
1016 Estates Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Hancock:
At a regular meeting of the Council of the City of Roanoke held
on Monday, November 23, 1987, you were reelected as a member of
the Roanoke Neighborhood Partnership Steering Corr~nittee for a
term of three years ending November 21, 1990.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric ·
pc:
Mr. James D. McCloskey, Chairman,
Partnership Steering Corrgnittee, 2920
Roanoke, Virginia 24014
Ms. Jinni Benson, Coordinator,
Partnership
Roanoke Neighborhood
Avenham Avenue, S. W.,
Roanoke Neighborhood
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
STATE OF VIRGINIA )
) To-wit:
C I TY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of November, 1987, CHARLES W. HANCOCK was reelected
as a member of the Roanoke Neighborhood Partnership Steering
Cowmittee for a term of three years ending November 21, 1990.
Given under my hand and the Seal of the City of Roanoke this
25th day of November, 1987.
City Clerk
O~ce of the CJ~y
December 23, 1987
File #60-467
Mr. Joel M. Sch~anger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28910, amending and reor-
daining certain sections of the 1987-88 Genera~ and Capital Funds
Appropriations, providing for the appropriation of $60,018.00 for
the purchase of computer science equipment, representing the
fourth installment of the Schools' share of the Capital
Maintenance and Equipment Replacement Fund; $40,164.00 for the
final allocation of the Schools' share of Undesignated CapitaZ
Funds--Bond Interest; and transfer of $141,354.00 from the
Capital Equipment Reserve to replace schoo: buses and service
vehicies, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on ~fonday, December 21,
Z987.
Sincerely, ~l~tT~._
Mary F. Parker, CMC
City Clerk
MFP: ra
EnCo
pc: Mr. W. Robert Herbert, City Manager
Mr. Edwin R. Feinour, Chairman, Roanoke City Schoo~ Board,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. O. Box 131U5, Roanoke, Virginia 24031
Room456 MunlclpaIBuildlng 215 Church Ave~ue, S.W, Roano~e, VIrglnla24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
/he 2]$t day of December, ]987.
No. 28910.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
ApDropriations
Education
Capital Outlay (1-3) ................................
Non-Departmental
Contingency (4) .....................................
Fund Balance
Capital Maintenance & Equipment Replacement Program-
Schools Unappropriated (5) .........................
$55,270,031
673,920
10,572,120
1,046,359
$ 668,333
Capital Fund
Appropriations
Education
Computer Equipment (6) ..............................
Fund Balance
Fund Balance ~ Unappropriated (7) ...................
$ 3,864,781
200,164
$ 904,010
1) School Buses
2) Support vehicles
3) Computers
4) Equip. Replage-
ment
5) CMERP - School
6) Furniture & Equip.
7) Fund Balance -
Unappropriated
(001-060-6010-6070-0508) $ 107,386
(001-060-6010-6085-0509) 33,968
(001-060-6010-6023-0510) 60,018
(001-002-9410-2202)
(001-3333)
(008-060-6061-6023-0510)
(141,354)
( 60,018)
40,164
(008-3325) (40,164)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
DEPARTMENT OF FINANCE
CITY OFROANOKE. VA.
December 21, 1987
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger, Director of Finance
Appropriation of CMERP Funds, Undesignated Capital Funds,
and Transfer of Capital Equipment Reserve Funds for the
School Board
I have reviewed the attached request for appropriation
of $100,182 for the School Board. The appropriation of $60,018
represents the fourth installment of the School's share of the
Capital Maintenance & Equipment Replacement Program (CMERP). The
appropriation of $40,164 represents the final allocation of the
School's share of Undesignated Capital Funds. These funds will be
used for the purchase of computer science equipment.
The report also requests the transfer of $141,354 from
Reserve to replace school buses and service
the Capital Equipment
vehicles.
I recommend
School Board.
that you concur with this request of the
JMS/kp
1 Edwin R. ~1~. Choim~o~
LUtlllom ~tl. ~.. ~co ChOr~
~d ~ol
ard
P.O Box 13105, Roono~e, Virginia 24031 ·
Soll~ T. Colemo~
LoVerne lB. Dillon
David K. Usk
Jo~ NL Turfing. ,Ir.
R'ank P. To~o. Su~oedn~ende~
RId'~:~'cl L K~II~J. Cl~l~ ~ the ~
705981-2381
December g, 1987
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of
December 8, 1987, the School Board respectfully requests City
Council to appropriate the following funds:
1. $60,018.00 for the purchase of computer science equipment.
The appropriation represents the fourth installment of the
Schools' share of the Capital, Maintenance and Equipment
Replacement Fund. ,
2. $40,164.00 for the purchase of.computer science,4eqUipment.
The appropriation represents .the final allocation of the
Schools' share of Undesignated Capital Funds--Bond
Interest.
The Board furthe~ requests the transfer of $141,354.00 from
the Capital Equipment Reserve to replace school buses and service
vehicles.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
Enc.
CC:
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
~r. Wilburn C. Dibling
r. Joel M. Schlanger (with accounting details)
Excellence in Education
ROAffOKE CITY SCgOOL BOARD
Roanoke. Vir&inia
APFROPRZATZOM REOUB3T
Capital Maintenanoe and Equipment Raplaoement Fund
Inatallaent IV - Computer Equipeent
001-060-~010-6029-0510
Appropriation Unit ZJ1
$ 60~ 018. O0
The above appropriation represents the fourth installment on the Schools'
share of the Capital Maintenance and Equipment ~eplacement Fund. These funds
ail1 provide for the purchase of computer science equipment. A balance o~
~#28.291 remains in this account as allocated, unappropriated ~unds.
December 8. 1987
ROANOKE CITY SCBOOL BOARD
Roanoke, Virginia
A~PROPRZATION REOUBST
Undeei(nated Caoital Fund~ - Bond Zntereet
Computer Equipment
008-060-6061-6023-0510
lppropriation Unit c~MK
Computers
The above appropriation represents the Final allocation oF the Schools' share
of Undesignated Capital Funds - Bond Interest. These ~unda sill provide For
the purchase of computer science equipment. A balance of $0 remains in this
December 8. lq87
ROANOKE CZTY SCROOL BOARD
Roanoke. VLrginis
OapLtal Equip~ent Reserve
Sohool Buses and 3upport Vehicles
O01-ObO-bO10-bO?O-0508
O01-ObO-hOlO-bOBS-050q
School Buses
Suoport Vehicles
Total Appropriation Unit ZJ1
~ 107,~8~.00
$ [~,95~.00
The above transfer represents the Schools' share of the Capital Equipment
Reserve. These funds sill be used for the replacement of school buses and
service vehicles. A balance of ~8, b~O remains in this account as allocated,
unappropriated funds.
December
1987
Office of the O~y C~erk
December 23, 1987
File #60-246
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28911, amending and reor-
daining certain sections of the 1987-88 Consortium Fund
Appropriations, providing for the appropriation of $1,175,138.00
of Consortium funding, and establishment of a revenue estimate
of $1,175,138.00 in accounts to be established by you, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting he~d on Monday, December 21, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc;
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Ms. Carolyn H. Barrett, Administrator, Fifth District
Employment and Training Consortium, 425 West Campbell Avenue,
Roanoke, Virginia 24016
Room 456 Municipal Building 2t 5 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2]$t day of December, 1987.
No. 28911.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Consortium Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Consortium Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Fifth District Employment & Training Consortium- FY88 $ 1,324,011
JTPA Admin. Pool (1) ............................... 242,763
Title IIA (2) .......... 908,112
Employment Services i~l~i{.~[.i~.~~[~I 102,370
Teen Parents (15-24) ............................... 195,735
Project Trade (25-32) .............................. 23,904
Revenue
Fifth District Employment & Training Consortium- FY88 $ 1,324,011
242,763
Title IIA Admin. (33) ..............................
Title IIA Training (34) ............................ 908,112
Employment Services (35) ........................... 102,370
Teen Parents (36) .................................. 195,735
23,904
Project Trade (37) ....
1) Funding Authority
2) Funding Authority
3) Admin. Wages
4) Admin. Fringes
5) Job Club Wages
6) Job Club Fringes
7) Job Club Travel
8) Job Club Communica-
tions
(034-054-8660-9990) $ 150,300
(034-054-8861-9990) 851,702
(034-054-8870-8010) 8,096
(034-054-8870-8011) 1,210
(034-054-8870-8110) 30,486
(034-054-8870-8111) 5,110
(034-054-8870-8112) 378
(034-054-8870-8113) 1,830
9)
10)
ll)
12)
13)
14)
15)
16)
17)
18)
19)
20)
21)
22)
23)
24
25
26
27
28
29
3O
31
32
33)
34)
35)
36)
37)
Job Club Supplies
Job Club Leases
Work Exp. Wages
Work Exp. Fringes
Work Exp. Travel
TAP ABE/GED
Prof. Wages
Prof. Fringes
Supplies
Travel
Admin. Wages
Admin. Fringes
Tuition
Transportation
Child Care
Work Experiences
Admin. Wages
Admin. Fringes
Training Wages
Training Fringes
Trazning Travel
Trazning Communica-
tions
Training Supplies
Trazning Leases
Title IIA Admin.
Revenue
Title IIA Training
Revenue
Employ. Services
Revenue
Teen Parents Rev.
Project Trade Rev.
034-054-8870-8115
034-054-8870-8118
034-054-8870-8260
034-054-8870-8261
034-054-8870-8262
034-054-8870-8269
(034-054-8875-8300
(034-054-8875-8301
(034-054-8875-8310
(034-054-8875-8311
(034-054-8875-8320
(034-054-8875-8321
(034-054-8875-8322
(034-054-8875-8323
(034-054-8875-8324
(034-054-8875-8325
(034-054-8869-8010
(034-054-8869-8011
(034-054-8869-8050
(034-054-8869-8051
(034-054-8869-8052
(034-054-8869-8053
(034-054-8869-8055
(034-054-8869-8058
(034-034-1234-8860
(034-034-1234-8861
(034-034-1234-8870
(034-034-1234-8875
(034-034-1234-8869
1,855
6,900
18,533
2,468
504
25,000
18,252
2,424
1,100
809
4,765
713
5,538
3,456
5,850
3,955
1,891
282
15,255
2,498
628
750
2,000
60O
150,300
851,702
102,370
46,862
23,904
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
December 21, 1987
Honorable Noel C. Taylor, May.~ ~
and Members of City CouncilOE
Roanoke, Virginia
Members of Council:
SUBJECT:
Fiscal Year 1988 Funding
for the Fifth District
Employment and Training
Consortium
I. BACKGROUND
The Consortium submitted the Fiscal Year 1988 Title II-A
Implementation Strategy to the Governor's Employment and Training
Department on June 4, 1987.
Planned programs include on-the-job training, job related
education, classroom training and remedial education.
Transportation services will be provided to those eligible.
2e
Approximately 425 youths (ages 16 to 21) and 300 adults (age
21 and over) of the Fifth Planning District are targeted to be
served. It is planned that 225 of the total youths and 195 of
the total adults will be Roanoke City residents.
Be
The Consortium has been authorized to operate a joint contract with
the Roanoke City Department of Social Services during Fiscal Year
1988. The contract is subject to approval by Roanoke City Council
and the Virginia Department of Social Services.
The program will offer Job Club activities, Career Exploration,
Work Experience, Adult Basic Education, and GED Preparation
to 300 eligible Roanoke City residents.
A proposal was submitted by the Consortium to the Virginia Depart-
ment of Education on May 14, 1987, to operate a Model Program for
the Employability of Teenage Parents during Fiscal Year 1988.
Thirty female teenage parents will be encouraged to remain in
or return to school, through participation in on-the-job, work
experience, and classroom training. Supportive services will
include counseling, transportation, childcare, job development
and job placement.
o
Participants will be selected for this program, as a result of
outreach and identification made by the public school systems
of Roanoke City, Roanoke County, Botetourt County, and the
City of Salem; as well as the Roanoke City Department of
Social Services.
Members of Council
Page 2
December 21, 1987
Roanoke City was chosen as one of six localities in the State of
Virginia, to be a pilot agency, to participate in an innovative
program called Grant Diversion, also known as Project Trade. The
Consortium will operate the on-the-job training aspects of the
program, under a contract with the Roanoke City Department of
Social Services for Fiscal Year 1988.
The City of Roanoke is the grant recipient for Consortium funding.
City Council must appropriate the funding for all grants the
Consortium receives.
II. CURRENT SITUATION
The Governor's Employment and Training Department has sent to
the Consortium, Notice of Award Number 88-313-01 in the amount of
$1,002,002.00 for the Title II-A program.
Be
The Roanoke City Department of Social Services and the Consortium
have entered into a contract in the amount of $102,370.00 for
employment services.
The Virginia Department of Education has approved the
Consortium's teenage parent proposal, at the funding level of
$46,862.00, by Grant Award Number VA-88-C-202-1-SE002.
The Roanoke City Department of Social Services and the Consortium
have entered into a contract in the amount of $23,904.00 for the
Consortium to operate the on-the-job training segment of Project
Trade, by serving sixty eligible residents of the City of Roanoke
~ the 1988 fiscal year.
III. ISSUES
A. Program Operation
B. Funding
C. Timing
IV. ALTERNATIVES
Appropriate $1,175,138.00 of Consortium funding and establish a
revenue estimate for $1,175,138.00 in accounts to be established by
the Director of Finance.
Pro,.ram Operation Planned programs will serve those
eligible, contracts will be awarded to service providers, and
Consortium staffing assignments will be made.
Members of City Council
December 21, 1987
Page 3
2. Funding - $1,175,1a8.00 is available from grantor agencies at
no cost to the City.
Timing - Immediate action will allow programs to be
implemented and completed by required dates.
B. Do not appropriate $1,175,138.00 of Consortium funding and do not
establish a revenue estimate for $1,175,138.00.
Program Operations - Planned programs will cease, contracts
will not be awarded and additional Consortium staff layoffs will
result.
2. Funding - Not a factor.
a. Timing - Any delay will cause the late start-up of programs
and underexpenditure of available funds.
V. RECOMMENDATION
Approve Alternative A:
A. Appropriate $1,175,138.00 of Consortium funding and establish a
revenue estimate for $1,175,138.00 in accounts to be established by
the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Finance Director
Director of Human Resources
December 23, 1987
File #236-72
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28913, authorizing the
acceptance of a grant from the Department of Housing and
Corr~unity Development through the Virginia Shelter Grants
Program, authorizing the execution of a subgrant agreement with
Roanoke Valley Trouble Center, Inc. (TRUST), for the administra-
tion and use of the funds to provide for certain emergency
shelter services for families and individuals in the City, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 21, 1987.
Sincerely, ~~
Mary Fo Parker, CMC
City Clerk
MFP: ra
Enco
pc: Mr.
Ms.
Ms.
James D. Ritchie, Director of Human Resources
Marie T. Pontius, Grants ~onitoring Administrator
Vicki Price, Grants Comp iiance Officer
Room456 MunicJpalBuildlng 215 C~urch Avenue, S.W. Roonoke, Vlrginlo24011 (703)98%254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
Ihe 2]$t day of December, ]987.
No. 289]3.
A RESOLUTION authorizing the acceptance of a grant from the
Department of Housing and Community Development (DHCD) through
the Virginia Shelter Grants Program (VSGP), authorizing the exe-
cution of a subgrant agreement with Roanoke Valley Trouble Center,
Inc. (TRUST), for the administration and use of the funds.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The offer made to the City by the Department of Housing
and Community Development (DHCD) through the Virginia Shelter
Grants Program (VSGP) of a grant to provide for certain emergency
shelter services for families and individuals in the City, in an
amount and subject to such terms as are described in the grant
agreement attached to the City Manager's report to this Council
dated December 21, 1987, is hereby ACCEPTED.
2. The City Manager, W. Robert Herbert, or the Assistant
City Manager, Earl B. Reynolds, Jr., is hereby authorized to
accept, execute and file on behalf of the City the proper forms
required by the Department of Housing and Community Development
for the aforementioned grant. The City Manager is further
authorized to execute a subgrant agreement with the Roanoke
Valley Trouble Center, Inc. (TRUST) for the administration and
use of the funds to provide for rehabilitation and physical
improvements to its existing emergency shelter facility.
ATTEST:
City Clerk.
Office of t~e Oty Oerk
December 23, 1987
File #60-72-236
Mr. Joe~ M. SchZanger
Director of Finance
Roanoke, Virginia
Dear Mr. SchZanger:
I am attaching copy of Ordinance No. 28912, amending and reor-
daining certain sections of the 1987-88 Grant Fund Appropriation
Ordinance, in connection with the acceptance of a grant, in the
amount of $9,465.00, from the Department of Housing and Corr~r~nity
Development, Emergency She~ter Grants Program, to provide funds
to the Roanoke Va~iey TroubZe Center, Inc. (TRUST), to be used
for emergency she~ter space, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting he~d on
Monday, December 21, 1987.
Sincerely, ~
Mary F. Parker, CMC
City CZerk
MFP:ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Ms. Marie T. Pontius, Grants Monitoring Administrator
Ms. Vicki Price, Grants Compliance Officer
Room456 MunicipaIBuilding 215 C~hurch Avenue, S.W. Roonc:~e, Vlrginla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28912.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Grant Fund Appropriation Ordinance, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund Appro-
priations Ordinance be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Miscellaneous City Grants
Virginia Shelter Grant Program
$365,065
(1) ............... 9,465
Revenue
Miscellaneous City Grants
Virginia Shelter Grant Program
$365,065
(2) ............... 9,465
(1) Construction -
Other
(2) State Grant
Revenue
(035-054-5115-9065) $9,465
(035-035-1234-7056) 9,465
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
December 21, 1987
'8?
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: VIRGINIA SHELTER GRANTS PROGRAM REALLOCATION AWARD OFFER
I. BACKGROUND
The City Manager's Task Force on Homelessness studied the
homeless and low-income housing situation in Roanoke and
presented their findings and recommendations in a
comprehensive report titled, "No Place To Call Home" in
April, 1987.
The Task Force recommended that emergency bed space be
expanded to meet demand for shelter and that these
facilities meet health and safety codes. Additionally,
they recommended that agencies already providing these
services be supported with federal, state, local, and
private funds.
TRUST~ the Roanoke Valley Trouble Center~ Inc., is one of
four agencies in Roanoke City offering emergency shelter
in Roanoke.
Virginia Shelter Grant Program funds were made available
in Spring, 1987 to localities to assist service providers
with the rehabilitation of existing structure to meet
building code standards for emergency shelter space.
Eo
City Council authorized the City Manager to pursue
funding in the amount of $19,644 in May, 1987 from the
Virginia Department of Housing and Community Development
through the Virginia Shelter Grants Program to execute a
sub-grant agreement with TRUST.
Funding was denied for this project by the Virginia
Department of Housing and Community Development.
It. CURRENT SITUATION
Ao
The Virginia Department of Housing and Community
Development has deobligated previously committed grant
funds and must reallocate this amount to another
applicant's locality.
Bo
The City of Roanoke has been selected to receive an award
of ~9~465 under this reallocation process for the purpose
of providing funding for TRUST.
III.
IV.
C. TRUST remains in need of grant funds.
ISSUES
B. Timing.
C. Funding.
Services to citizens.
ALTERNATIVES
Authorize the City Manager to accept a grant, a copy of
which is attached, in the amount of ~ from the
Department of Housing and Community Development,
Emergency Shelter Grants Program, and execute the
attached sub-grant agreement with TRUST, Roanoke Valley
Trouble Center, to administer these funds.
Services to citizens. The quality of existing
shelter space would be improved by the renovation of
TRUST facilities.
Timing. Funds must be obligated by December 23,
1987.
Funding. Necessary local match will be provided by
TRUST and no City funds are required.
Bo
Do not authorize the City Manager to pursue fundin~ of
Virginia Shelter Grant funds.
Services to citizens. TRUST could not make
necessary renovations, thus, the quality of existing
emergency shelter bed space would not be improved.
2. Timing. No effect.
3. Funding. No effect.
V. RECO~ENDATION
City Council concur in the implementation of Alternative
A and accept the Virginia Department of Housing and
~ommunity Development's offer of $9,465 under the
Emergency Shelter Grant Program and authorize the City
Manager to execute the required certification and grant
agreement, a copy of which is attached.
B. Authorize the Director of Finance to establish an account
within the grant fund for $9,465.
Establish a revenue account of $9~465.
Respectful ly submitted,
City Manager
WRH/JDR/DSN/slw
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director of Human Resources
Vicki Price, Grants Compliance Office
Donna S. Norvelle, Staff Coordinator
GRANT AGREEMENT
Virginia Shelter Grants Program
VSGP - 1987
This Grant Agreement is made by and between the Virginia Department of
Housing and Community Development on behalf of the Commonwealth of Virginia and
the Grantee, the City of Roanoke.
The grant which is the subject of this agreement is authorized by the
Governor of the Commonwealth under the Virginia Shelter Grants Program (VSGP)
and is funded through an allocation from the U.S. Department of Housing and
Urban Development (HUD) for fiscal year 1987. The Grant is subject to the
terms, guidelines and regulations set forth in the VSGP Grant Application Manual
(1987) and HUD's regulations at 24 CFR Part S7S, as now in effect and as may be
amended from time to time, which are incorporated by reference as part of this
Agreement.
Also
including
incorporated as a part of this agreement are 1) the application,
certifications, resolutions and agreements contained therein, and 2)
the Project Description/Performance Schedule and Special Conditions.
In reliance upon the VSGP grant application and associated documents, the
Department agrees, upon execution of the GRANT AGREEMENT, to provide the Grantee
the amount of $9,465 to undertake the project activities approved and set forth
herewith.
The Grantee agrees that VSGP grant funds will be matched through local
sources.
The Grantee further agrees to monitor, oversee and report on the use of
funds under this agreement by all sub-grantees.
Project Description/Performance Schedule and Special Conditions
I. Pro~ect Description/Performance Schedule (Approved Activities):
TRUST FAMILY SHELTER PROJECT: Project activities shall encompass those
described in the revised project budget which provides for rehabilitation
and physical improvements to the new shelter building. VSGP-1987 funds
(from round one) totalling $9,46S, and an equal amount of local matching
funds shall be used to complete approved project activities. Project rehab
work shall be completed by June $0, 1988.
II.
Special Conditions:
City shall obligate VSGP-1987 funds to sub-grantee (TRUST)
23,1987.
as of December
The GRANT AGREEMENT is hereby executed by the Parties on the date set forth
below their respective signatures as follows:
VIRGINIA DEPARTMENT OF HOUSING
AND CO~94UNITY DEVELOPMENT
(Signature)
~/Neal J. Barber
(Name)
City of Roanoke
(Grantee)
(Signature)
(Name)
(Title)
(Date)
Director
(Title)
December 2. 1987
(Date)
A~mMENT
THIS AGREEMENT is made and entered into this day of
, 1987 by and between the CITY OF ROANOKE, VIRGINIA,
a municipal corporation organized and existing under the laws
of the Commonwealth of Virginia, hereinafter referred to as
the Grantee, and TRUST-Roanoke Valley Trouble Center, Inc.,
a non-stock corporation, created and existing under the laws
of the Commonwealth of Virginia, hereinafter referred to as
the Subgrantee.
WITNESSETH:
WHEREAS, Virginia Shelter Grant Program (VSGP) funds were
made available in Spring, 1987 to localities to assist
service providers with the rehabilitation of existing
structures to meet building code standards for emergency
shelter space; and
WHEREAS, City council authorized the City Manager to pursue
funding in the amount of $19,644 in May, 1987 from the
Virginia Department of Housing and Community Development
through VSGP to execute a subgrant agreement with the
Subgrantee; and
WHEREAS, the original request for funding was denied by the
Department of Housing and Community Development, this agency
has since deobligated previously committed grant funds and
must reallocate this amount to another locality; and
WHEREAS, the City of Roanoke has been selected to receive an
award of $9,465 under this reallocation process for the pur-
pose of providing funding for the Subgrantee.
THEREFORE, the parties hereto mutually agree as follows:
1. The Subgrantee shall complete the following project
activities which provide for rehabilitation and physical
improvements to the shelter facility:
Replacement of Roofing
$3,000.00
Replacement of Boiler
1,800.00
Installation of Sub-flooring
and Linoleum
2,500.00
Purchase of New Beds
.~,165.00
TOTAL $9,465.00
2
2. The Subgrantee shall complete project rehabilitation and
physical improvements by June 30, 1988.
3. The Subgrantee shall receive the VSGP grant award in two
(2) payments as prescribed by the Virginia Department of
Housing and Community Development. The Grantee will be
responsible for submitting Requests for Payment to the
Department of Housing and Community Development.
The Grantee reserves the right to withhold payment if the
Subgrantee fails to comply with the procedures outlined in
this Agreement, and Federal and State regulations associated
with VSGP funds.
4. The Subgrantee shall submit to the Grantee monthly
progress reports regarding project activities, beginning
thirty (30) days after obligation of funds.
5. The Subgrantee acknowledges that the Grantee shall not be
responsible for any actions of employees or designated
representatives of the project. In the event of any
litigation which may arise as a result of the operation of
this project, the Subgrantee agrees to assume the risk and/or
liability for the cost of any such litigation, including but
not limited to, payment of damages or attorney fees to the
plaintiff and hold the Grantee harmless therefrom. The
Sungrantee also acknowledges and agrees that it will provide
its own legal representation and bear the cost of the same.
The Subgrantee also acknowledges and agrees that the Grantee
shall not be obligated to provide insurance coverage, either
commercially or self supplied, for the Subgrantee.
Nothing herein shall be deemed an express or implied waiver
of the sovereign immunity of the City Of Roanoke, Grantee.
6. Neither the Subgrantee, its employees, assigns or
contractors shall be deemed employees of the Grantee while
performing under this Agreement.
7. The Subgrantee agrees to abide by the terms, guidelines
and regulations set forth in the VSGP Grant ApDlication
Manual (1987) and HUD's regulations at 24 CFR Part 575, as
set forth in Attachments I and II as if they were the Grantee
referenced therein, unless such conditions are clearly
inappropriate for the performance of particular obligations
under this Agreement.
8. During the performance of this Agreement, the Subgrantee
agrees as follows:
A. The Subgrantee will not discriminate against any sub-
contractor, employee, or applicant for employment
because of race, religion, color, sex. or national
origin, except where religion, sex, or national origin
is a bona fide occupational qualification reasonably
necessary to the normal operation of the Subgrantee.
The Subgrantee agrees to post in conspicuous places,
available to employees and applicants for employment,
notices setting forth the provisions of this non-
discrimination clause.
The Subgrantee, in all solicitations or advertisements
for employees placed by or on behalf of the
Subgrantee, will state that the Subgrantee is an equal
opportunity employer.
Notices, advertisements, and solicitations placed in
accordance with Federal law, rule, or regulation shall
be deemed sufficient for the purpose of meeting the
requirements of A and B above.
9. Nothing in this Agreement shall be construed as authority
for either party to make commitments which bind the other
party beyond the scope of this Agreement.
10. This Agreement shall remain in full force and effect
until cancelled by either party giving the other party thirty
(30) days written notice of cancellation. Any such
cancellation shall be in writing and shall be sent by
certified mail.
No payment will be made for expenses incurred after receipt
of notice, except those expenses incurred prior to the date
of notice that are necessary to curtailment of operations
under this Agreement.
11. This Agreement shall be governed by the laws of the
Commonwealth of Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have
executed this Agreement as of the date first written above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
City Manager
ATTEST:
TRUST, Roanoke Valley Trouble
Center, Inc,
Witness
Executive Director
Attachment I
Authority and Scope:
The Virginia Shelter Grants Program (VSGP) was authorized
in December 1986 by Governor Baliles to respond to the shelter needs of
the State's homeless. The program will distribute federal Emergency
Shelter Grant funds received from the U.S. Department of Housing and
Urban Development (HUD) to local units of government to address the
needs of homeless persons in Virginia.
This section establishes guidelines, procedures and regulations which
will govern the operation of VSGP.
Definitions:
"Acquisition" means the purchase of real property (buildings, structures).
"Conversion" means the alteration of a building or structure for use as a
safe, sanitary and energy efficient shelter for the homeless where such
alterations exceed 75% of the pre-rehabilitation value.
"Department" or "DHCD" means the Virginia Department of Housing and
Community Development.
"Expansion" means increasing the number of shelter beds and/or usable
physical space at a shelter.
"Governing Body" means the local government legislative board or council.
"Grant" means a grant made under VSGP and "Grantee" means a grant
recipient local government.
"Homeless" means persons or families that are without and cannot afford
permanent living accommodations.
"HUD" means the U.S. Department of Housing and Urban Development
"Maintenance,, means repairs to a shelter facility to assure its continued
safe, sanitary and energy-efficient use.
-8-
'Programn means the Virginia Shelter Grants Program (VSGP) as
authorized by Governor Baliles.
"Provider" means a non-profit organization which provides shelter services
under sub-grantee agreement with the local government.
"Rehabilitation" means substantial repairs to a shelter facility which will
secure it structurally, correct building code related defects, improve its
energy efficiency, provide additional usable space and/or assure continued
safe and sanitary operation.
"State" means the Virginia Department of Housing and Community Development
"Shelter" means a building or structure operated by a local government or
provider for primary use as temporary accommodations and/or essential
services for homeless persons, provided on a non-discrimination basis.
C. Allocation of Funds
Funds under this program will be distributed to local governments
on a competitive basis. Only local governments are eligible to apply for
VSGP funds and must submit an application to DHCD (see Sections I-C
and I-D of this Manual). Local government grantees can sub-grant
these funds to shelter providers to undertake grant activities.
State Grant Agreements will be finalized between the Department
and locality within 45 days of grant approval. If the locality will use a
non-profit organization to carry out funded activities, the funds must be
obligated to the non-profit organization by sub-grant agreement within 90
days of execution of their Grant Agreement.
-9-
D. Realization:
If any locality falls to enter into a grant agreement with the State
within the specified time period, the State may reallocate those funds to
another jurisdiction. Also, should any locality fall to obligate the grant
funds within the specified time period, the state may reallocate these
funds to another locality.
E. Eli~bility Requirements
In order to receive funds under this program units of general local
government (counties, cities and towns) in cooperation with providers,
where they exist, must show that there is a significant local need for
providing assistance to homeless
provided on a non-discrimination
regulations and federal law.
persons. Shelter services must be
basis and comply with applicable HUD
Any building for which VSGP funds are used must be maintained as
a shelter for at least thre_e_years or for ten years if VSGP funds are
used..__--f°r m~ajor rehabilitation or conversion. Fol' the purpose of this
program major rehabilitation and conversion involve total costs in excess
of 75% of the building's value before this work.
Eli~-ib le Activities
Grants shall only be used for maintaining, expanding or otherwise
improving homeless shelter facilities and/or services. This includes the
following activities:
1) Rehabilitation of shelters. Allowable costs for rehabilitation
are materials and labor.
2) Expansion of shelters. Allowable costs for shelter expansion
are materials, labor, and equipment.
-10-
3) Conversion of buildings or structures to shelter~.
Allowable costs for conversion are materials, labor and equip-
ment.
4) Maintenance and operation. Allowable costs are repairs
(labor and materials), insurance, utility expenses (such as
water service, electricity, heating fuel, waste disposal), and
other operating expenses (except staff), such as fixtures~
furnishings and supplies.
5) Essential social services. Costs for such services will only
be allowed if the local government did not provide them during
the prior 12 month period, and their costs amount to not more
than 15 percent of the grant amount. Examples of such ser-
vices are substance abuse counseling, job or classroom train-
ing, and health screening and care.
Ineligible Activities
Grantees shall not use VSGP funds for any of the following activi-
ties or for any activity that is in violation of federal law or the laws of
the Commonwealth of Virginia:
1) To acquire real property (buildings structures);
2) To pay fees for professional services or permits associated
with building conversion or shelter renovation/rehabilitation,
such as but not limited to architectural design work, inspec-
tions, building permits, loan processing, appraisals and speci-
fication write-ups;
3) To rent commercial transient accommodations for homeless
persons (such as hotel or motel rooms);
-11-
He
4) To pay back-rent on behalf of a person or family to avoid
eviction or maintain rental occupancy;
5) To assist a shelter which requires a fee or other compensa-
tion as a requirement for receiving shelter;
6) To assist a shelter which requires participation in religious
or philosophical rites; services, meetings or rituals as a re-
quirement for receiving shelter;
7) To pay for any otherwise eligible costs that were incurred
prior to the State and locality entering into a Grant Agree-
ment; or
8) To pay salaries or expenses of persons administering this
grant.
Fundin~ Priorities
Priority for funding will be given to t~ose applications which pro-
pose 1) the rehabilitation/renovation, repair or expansion of existing
shelters, or 2) the conversion of buildings or structures to shelters or
other eligible activities that increase the number of shelter beds available
for homeless persons. The Department will first review, rank and select
projects in Project Category A as indicated below. It will then make
selections of projects from Project Category B.
Applications ~vill be grouped according to the purpose of the
majority (51%) of the proposed expenditures as follows:
PROJECT CATEGORY A -- shelter repair, physical improve-
ment, expansion, building/structure conversion to a shelter
PROJECT CATEGORY B -- shelter maintenance, operation,
social services
-12-
Ko
I. Terms ~f Grants
Grantees must commence project activities funded under the grant
within 90 days of finalizing their Grant Agreement with the State.
Grantees that will use a non-profit provider to undertake project activi-
ties must obligate funds by sub-grantee agreements within 90 days of
finalizing their Grant Agreement. Grant activities must be completed
within 12 months of agreement date.
J. Grant A~reements
1) The Department will enter into a Grant Agreement with each
grantee;
2) Grant Agreements shall be finalized within 45 days of grant
approval notification;
3) Grant Agreements will require that grantees comply with the
following terms and conditions. A grantee shall:
a) Administer the grant in compliance with all terms, re-
quirements, and condition of this Section, the Grant Agree-
ment, and applicable federal, state and local law.
b) Comply with the performance schedule incorporated into
the Grant Agreement.
c) Monitor all grant funded activities and submit reports on
progress as required under the Grant Agreement.
d) Submit requests for disbursements subject to the terms
of the Grant Agreement.
Operating Standards
Shelter assistance provided under this program shall be administered
in a way which promotes human dignity and respects individual needs.
-13-
Shelter~shall provide a clean, safe, and healthy environment for homeless
persons and families. Residents of shelters assisted under this program
shall not be required to pay a fee or other compensation in order to
receive shelter.
Reporting
VSGP grantees are required to submit to the Department a quarterly
progress report on each project beginning 30 days after they obligate the
funds or incur project costs. Reports shall include information on the
expenditure of program funds.
-14-
Be
I-C
APPLICATION INSTRUCTIONS (PART I)
Application Form
The VSGP application form is in two parts. Part I is required for all
applicants and requests information on the i) applicant, 2) local need and
homelessness, 3) project for which funds are sought, and 4) project's
budget (how funds will be spent and source of the local match). Part II
of the application must be submitted only by applicants who wish to re-
c~uest building acquisition financing from the Virginia Housing Development
Authority (VHDA) along with grant funding through this program.
Required Documents
Each applicant is required to submit the follow documents when
appls~ing for VSGP funding:
1) A cempleted VSGP Application Form Part I, (Part II if
applicable);
2) Governing Body Resolutions Form
3) Local Government Certifications Form
Local governments that intend to use shelter providers are also
required to submit the following:
O
"Verification of Non-profit Status of Shelter Provider"
Letter of Agreement (between local government and shelter
provider)
When and Where to Submit the Application
VSGP applications must be postmarked
Applications are to be sent to:
no later than May 1, 1987.
-15-
'-VA Department of Housing and Community Development
Office of Housing Services
205 North Fourth Street
Richmond, VA 23219
Completing the ADplication
Although the application for VSGP funding is not complex, care
should be taken to include all information necessary for presenting an
accurate accounting of local needs, conditions, resources and your pro-
posed project. The application should be concise and show that your
project can be completed in a reasonably short period (up to one year).
Grant applications must:
1) Describe current local conditions which show a need for homeless
shelter assistance; e.g. number of persons unemployed, number of
persons unable to afford the cost of available housing, number of
persons regularly turned away from existing shelters due to limited
space or other factors. An applicant should use any available local
or regional reports, surveys, or studies which serve to document
homelessness and/or other factors which create economic or social
distress and dislocation. (Applicants must state the method used for
determinin~ need).
2) Describe the project that funding is sought for;
3) Indicate the level of experience on the part of .the local
government and/or provider as it relates to effectively
conducting/overseeing the proposed project; and
4) Include a project budget itemizing how funds will be spent with
the amount and source of the local match.
-16-
If y(~u have questions
other program matters call:
786-7891.
concerning completion of the application or
Warren C. Smith at (804) 22§-4296 or
E. When Do Grantees Get the Money
It will take up to a month and a half from the grant notit~cation date
for Grant Agreements to be finalized and signed. No project expenses may
be incurred before the Grant Agreement is finalized and signed by the
grantee and Department. The Department will discuss disbursement proce-
dures with each grantee, including expected dates for receiving funds.
-17-
Attachment II
slackens, policies, guidelines and req~rmsuta, aa they relate Lo the
application, acceptance and uae of Federal fuda for this federally assisted
pro]acc. Aa used belay, the phra~a''Pedsra~ financial usistanco' includes
any fore of loin, grant, guaranty, luauraoce paymut, rebate, auheidy, dis-
aster ussista~cs loan or grant, of any other gem of direct or indirect ~ederaL
assistance. The applicant assures aud certifies time:
1. It possesses legal authority LO apply for tb grant; that a
as an official act of the governing body, authoristng the filing
of the application, including all understandings and assurances
contained therein, and directing and authorizing the parson
identified as the official reweseutitiv~ of tb applinaut in
connection vlth the application and to provide ouch
data as nay be re~uired.
2. Xt v~ll couply v~th Title V! of the Civil lights Act of
CP.~. 88-352, ~2 USC 2000-d), v~ich prohibits
on Lhe basis of race, color, or uatura~ origin, iu proirens and
activities receiving Federal financial assistance. Other addi-
tional raquirenents include:
· The Age DlscrLuination Act of 1975, euacLed as an mend-
sent Lo the Older arisen Act (P.E. 9&-135), v~lch pro-
hib~ts m~reasouable d~scrininatiou based on ale in the
del~ver~ of services end b~nifits supported by Federal
funds:
* Title lX of the Education AuenduenLs of 1972 (20 USC 1681,
eL seq.) v~ich prohibits discrLu~nation on the basis of
sex lu education prngrms and activities receivin~ Federa~
financial ussis~a6ce (~eL~r or uo~ ~b progrms of act-
ivities arn offer~ or o~or~ by an ~uca~lonal
to, ion).
3. S~uld tb rnc~p~euL*o ocLious result lu the relocation of
~s~u~ Lo the ~ifo~ ~eloc8tion ~o~sL8uce ond Real ~ro~rt7
Acquio~Llon~ of 1970 (P.L, 910666, ~2 USC ~601
W~ides for fs~F 8nd oqulLSble trna~ueut of ~rsons d~splscnd
~8 a rus~t of Fnder~ ~ federally assisL~ prog~s ~ r~uirnd
~. It ~11 amply ~Lh the ~r~ioto~ of t~ h~cb
the ~11ttc~l icttvtty of StiLe ~nd local gover~nL ~ployees.
Se
10.
9
Is~ehlish safeguird~ to I~ohibit ~ployees ~ram
for a p~oe t~L ~s or gives ~he ap~arance
It wall insure that the facilities ruder its oqmeFohip, lease or
nuporvlolon ~tch shall he uttlt~d Lu t~ ace~l~s~nt of the
project ore not l~,t~ on tb hv~romut~ Protection Meaty (~A)
11St of Wiolattug facilities and thc It ~1 uotLfy ~ of th
receipt of any cmu~cst~ou fr~ th D~rector of tb ~A ~f~ce
It will eouply, to the ~xtent applicable, .with all the require-
neats of hction Il& of the ¢leanAlr Att, as mnded (al U.S.¢.
1857, et. seq.), es aMnded b7 Public Law 91-60&) and section
308 of the Federal Miter Pollution Control Act (33. U.S.C. 1251
et. seq., as amnded by Public Lay 920500), respec~lvslT, rilaL-
..ing to lmpectl6n, uonitoring, entry, report, and inforuation,
as well ah other requireunts specified in s.ction Il& and
.action 108 of the Atr Act and the Meter Att. respectively,
and all regulations and guidelines issued thereunder.
11.
It Will couply vith the flood insurance purchase rnquiro-ents
of Section lO2(a) of the Flood Disaster Protection Act of 1973,
Public Lay 93023~, 87 SLit. 975, approved Decmber 13, 1976.
Section 102(8) requires, on and efterNarch 2, 1975, the purchase
of flood.insurance in c~uuunities ~ere ouch insurance is avl~l-
able as a co,dition for the receipt of an7 Federal financial
assistance for construction or'acquisition purposes for use in
any area that has been identified by the Secretory of the Depart-
uent of Housiu~ and Urban Developnent Ih an area havir~ special
flood hazards.
It will assist HUD iu ALS coupliauco with Section 106 of the
h~tional .Historic Pr,servation Att of 1066 ns mudsd (16 U.S.¢.
&70), Exncutivo Order 11593, mud the &rchnologicaX and Historic
Preservatiou Act of 1966 (16 U.S.C. &69e-I et. seq.) by (a)
consulting with the StoLe Historic Preservation Officer on
conduct of investigations, as uecassary, to identify properties
lisknd in or eligible for inclusion in the National bgtstar of
Historic Places that are subject to adverse effects (see 36 CFR
Part 800,8) by the activity uotifying the Federal grautor agency
of the nxisteuce of auy such propertins0 iud by (b) cosrplxiu;
with all requtrnsents established by HUD to avoid or uitigate
adverse effects upon such properties. -
The Applicant qrees Chit it will couplF with Section JO& of
the lahibllitation Act of 1973, as mnded (29 U.S.¢. 79&,
P.L. 93o112), cud ail requireuents iuposnd by or pursuant to
tho regulations of the IMpertuaut of belch and Hmsan Services
(&J C.F.I. Ports 80, 81, cud 8&); prouulgited under the forsgolu~
statute. %*ne applicant agrees that, in eeeordauca with the
12,
13.
l&.
15.
16.
17.
18,
19.
forefoluf requiremnts, us otherwise qualified hendicepped person,
by reason of h~nd/cep, shall b ---cluded from participation in, be
denied the benefits of, or be subjected to discr~uination under
any progrm or activity receiviu~ Federal financial asststauce, and
assures that it Vel1 take any manures u~cessary to effectuate this
Zt rill comply with P.L. 93-3&8 as laplemented by Part &6 of Title
C.F.R. &6) refardiuf the protection of hubert subjects involved in
search; development, and related activities supported by feder-m
financial assistance.
Zt Vill ComFly with the laboratot-y Animal Velface Act of 1966 (P.L.
89-54&; aa aunnded; 7 U.S.C. 231 et. seq.) and regulations promulgated
thereunder by the bcrete~y'o! dqricultura (9 D.F.R. Subchspter H)
pertaining to the care, handling, and treatmnt of warn blooded aniaals
held or used for research, teaching or ocher activities supported by
Federal evsrds.
lt~~vlll comply vlth'Lhe provisions of Executive Order 11990, relating
to protection of vetlends.
Zt Vill CmFly Vith provisions of executive order 11988, relating
LO floodplainmnafomeot.
XL Vill comply with the standards for envlronneotal quality control
thai Bay be prescribed pursuant to repousibllities of the federal
goveroment umder the National EnviroomenLal ACC of 1969 (P.L. 91-190)
and Executive Order IISI&, Protection and Enhancement of Environmental
Quality as an~nded by ~xecuLlve Order 11993.
IL will give the Federal grantor or Lhe Comptroller General through
any auLherized representlLlve the access to and the right to ex-
seine all records, books, pipers, or doruuente related to the franc
including the records of contractors or subcontractors perforuing
under the franc.
It viii comply'with the equal opportunity clause prescribed by
Executive Order 11246, as 8mended, and w~ll require that its sub-
recipients include the em-use in all coMtruction contracts /
which have or are expected to have an qgregate value within a
twelve month period e~ceedin{ S10,000, in accordance vith the
Deportment of labor regulations at 41 CFR Fart 60.
It viii include, and viii require that iLS subrecipieuts include
the provision set forth in 29 CFR S.5(c) porcelains to owrtium_
and unpaid vases In any nonexempt noncousLruct~o~, contract ~flich
involves the employment of Mchanics and laborers if the cont~ac~
exceeds S2,500.
~t* The Progran i· d··igned to help iaprove the quality
ing esergency shelter· for the hoBeles·, to help Bake
available additional energency shelters, and to help Beet the
cost· o! operating eBergency shelters and of providing certain
essential ~ocial service· to boneless individual·, so that
these per·ORS have access not only to safe and sanitary
· halter, but also to the supportive service· and other· kinds
of assistance they need to improve their situations.
J575o3 l~finitioas.
(a)
Conversion Reams a change in the use of a building to an
emergency shelter for the homeless under thio part, where the
cost of conversion and any rehabilitation costs exceed 75
percent of the value o£ the building before conversion.
s part.
Grantee Beans the entity that executes a grant agrensent with
~er this part. For purposes of this part, "grantee' is
(a) any State, metropolitan city, or urban county that receives
· grant allocation under §575.31~ (b) any unit of gener·l local
~overnsent that receives a grant based on a reallocation under
575.41(b)(1)! (c) any private nonprofit organization that
r·ceive· · grant based on · reallocation under
(d) an~ entity that receives a grant based on a reallocation
under
Homeless means families and individuals who are poor and have
no access to either traditional or permanent housing.
HUD means the Department of Housing and Urban Development.
Major rehabilitation means rehabilitation that involves costs
in excess o~ 75 percent of the value of the building before
rehabilitation.
~ymeans a city that was classified as a
under section 102(a)(4) of the Housing and
Community Development Act of 1974 for the fiscal year
immediately before the fiscal year for which nsergency shelter
grant amount· are made available.
~emeans any private nonprofit organization
to the homeless, to which a unit of,
g·neral local governuent distributes emergency shelter grant
8llount ·,
Obli~ated means that the grantee or State recipient, as
appropriate, has placed orders, awarded contracts, received
servioes o~, entered similar transactions that require payment
from tho grant amount. Grant amounts that are awarded bye
unit st general local government to a private nonpro£it
organisation providing assistance to the homeless are
obligated.
private nonprofit organization Beans a secular or'religious
organization described in section SOl(c) of the Internal
Revenue Code of 1954 which (a) is exempt from taxation under
subtitle A of the Code, (h) has an accounting system and a
voluntary t~ard, and (c) practices nondiscrimination in the
provision of assistance.
Rehabilitation means la,or, materials, tools, and other costs
o~ improving buildings, including repair directed toward an
accnmulation of deferred maintenance~ replacement of principal
fixtures and components of existing buildings! inmtallation of
security devices~ and improvement through alterations or
additions to, or enhancement of, existing buildings, including
improvements to increase the efficient use of energy in
buildings.
Renovation means rehabilitation that involves costa of 75
percent or lees of the value of the building before
rehabilitation.
State means any of the several States, the District of
~ia, or the Commonwealth of Puerto Rico.
State recipient means any unit of general local government to
which a State makes available emergency shelter grant alaounts.
Unit of general local goverment means any city, county, town,
township, parish, village, or other general purpose political
subdivision of a State.
Urban county means a county that wes classified as an urban
county under section 102(a)(6) of the Housing and Community
Development Act of 1974 for the fiscal year immediately before
the fiscal year for which emergency shelter grant amounts are
Bade available.
~nmeans the monetary value assigned to a
dent real estate appraiser, or as
otherwise reasonably established by the grantee or the State
recipient.
J575. S Waivers.
Tho Secretary of HI~ may waive any requirement of this part
that is not required by law, whenever it is determined that undue
hardship will rasult' free applying the requirement, or where
application of tho requiresent would adversely affect the purposes
of the Emergency Shelter Grants Program.
HUBPART B -- Bligibll Activities
~575.2X sligibll ~d i~ligibXe activities.
(a) Eli ible ~c~ivities. Emergency shelter grant amounts may be
used io~ one or more st the £ollowing activities relating to
emergency shaltar for the homelasst
(l) Renovation, major rehabilitation, or conversion o£
buildings for use as emergency shelters for the homeless.
(2)
Provision of essential services, including (but not
limited to) services concerned with employment, health,
substance abuse, education, or food. Grant amounts
provided to a unit of general local goverrunent may be used
to provide an essential service only ii--
(i)
The service is a new service or a quantifiable
increase in the level o£ a service above that which
the unit of general local govermnent provided during
the 12 cai~ndar months immediately be£ore it received
the grant amounts; and
(ii) Not more than 15 percent of the grant amounts is used
for these services.
(3) Payment of maintenance, operation (including rent, but
excluding staff), insurance, utilities, and furnishings.
(b) Ineligible activities.
(1)
Emergency shelter grant amounts may not be used for
activities other than those authorized under paragraph (a)
of this section. For example, grant amounts may not be
used for:
(i) Acquisition of an emergency shelter for the homeless;
(ii) Renting commercial, transient accommodations for the
homeless (such as hotel or motel rooms);
(iii)
Any administrative or staffing costs other than those
permitted in paragraph (a) of this section
essential services, maintenance); or
(iv) Rehabilitation services, such as preparation of work
specifications, loan processing, or inspections.
(2) Grant amounts may not be used to renovate, rehabilitate,
or convert buildings owned by primarily religious
organi~ations or entities.
~575.23 ~nomay eaxr~ out eligible activities.
(a) Grantees ~ State reci~ient8. All grantees (excep~ States)
~d State recipients nay carry out activities with emergency
must ~ Ride available to ~its of general l~al ~ver~ent in
~tie8.
,on Units of general local gover ent
~o~n gran~ees and State recipients -- may distribute all ;~
part of their grant amounts to nonprofit recipients to be used
for e~ergency shelter grant activities.
· UBPART E--Program Requirements
J575.51 Matching funds.
~eneral. Each grantee must supplement its emergency shelter
grant amounts with an equal a~ount of funds from sources other
than under this part. These funds must be provided after the
date of the grant aw~trd to the grantee. A grantee may comply
with this requirement by providing the supplemental funds
itself, or through supplemental funds provided by any State
recipient or nonprofit recipient (as appropriate).
(b)
Calculat~nthe matchin amount. In calculating the amount of
supplemental ~unds, there may be included the value of any
donated Raterial or building~ the value of any lease on a
building~ any salary paid to staff of the grantee or to any
State or nonprofit recipient (as appropriate) in carrying out-
the emergency shelter programl and the time and services
contributed by volunteers to carry out the emergency shelter
program, determined at the rate of $5 per hour. For purposes
of this paragraph (b), the grantee will determine the value of
any donated material or building, or any lease, using any
method reasonably calculated to establish a fair market value.
S57S. S3 Uae &e an e~ergency shelter.
General. Any building for which emergency shelter grant
amounts are used must be maintained as a shelter for the
homeless for not less than a three-year period, or for not less
than a lO-year period if the grant amounts are used for major
rehabilitation or conversion of the building.
(b) Calculatin the a licable tied. The three- and lO-year
periods referred to in pa~(a) of this section begin to
(1) In the case of a building that was not operated as an
(2)
emerganc~ shelter for the homeless before receipt of grant
uounte under this pert, on the date of initial occupancy
aa an aurgoncy shelter for the homeless.
In ~b~caee of a building that was operated as an
eurgency shelter before receipt of grant uounte under
this pert, On. the data that grant amounts are first
obligated on the shelter.
J575.55 ButXding standards.
Any building for which ezergancy shelter grant amounts are used
for renovation, conversion, or ma~or rehabilitation must meat the
local government standard of being safe and sanitary.
S575.57 Aoelatunca to tbe boueXue.
Hcealess individuals must be given assistance in obtaining=
(a) Appropriate supportive services, incXuding permanent housing,
medical and mantel health treatment, counsaXing, supervision,
and other services essential for achieving independent living;
and
(b) Other Federal, Sta~o, local and private assistance available
for such individuals.
SS75.59 Other Federal requirements.
Uae of emergency shelter grant amounts must comply with the
following additional requirements=
(a) .Nondiscrimination and Equal Opportunity.
(1)
The requirements of Title VIII of the Civil Rights Act of
1968, 42 U.S.C. 3601-19 and implementing regulations~
Executive Order 11063 and implementing regulations at 24
CFR Part 107~ and Title VI of the Civil Rights Act of 1964
(42 U.S.C.2002d-1) and implementing regulations issued at
24 CFR Part 1~
(2)
The prohibitions against discrimination on the basis of
age under the Age Discrimination Act of 1975 (42 U.S.C.
6101-07) and the prohibitions against discrimination
against handicapped individuals under section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794)~
(3)
The requirements of Executive Order 11246 and the
regulations issued under the Order at 41 CFR Chapter
and
60~
(4)
The requirements of section 3 o! the Housing and Urban
Developmant Act of 1968, 12 U.S.C. 1701u (see ~570.607(b)
of this Chapter)~ and
re lreuentl of Executivs Orders 11625, 12432, and
(5) The qu .... ..~ --~,. rss.~nsibilities under these
· Consistent WZ~n nv~ - ~-
~2~38 ....... '-- lust lake efforts to encourage
of simcity and wm~n:l bu. lin~? I~t~[prilel in connection
with ictivitiel fun~eG unoer ~nll
licabilit of OMB Circularl.· The policies, guidelines, and
(h) APP _ ~ ..... ~--~ular ~s. A-87 and A-102, al they
filet .... ~-~-- -nd units of general local govern~ent,_and_
~Oun~! ~ ~b~b~.~ .. &~.*, ~ilJ~t tO the acceptance WiG use
of emergency shelter grant amounts D~p~va~.
organizations.
(c) Uniform Federal Accessibility standards. For la,or
Fehabllitation or conversion, the UnlEoLm Federal Accessibility
Standards at 24 CFR Part 40, Appendix A.
ad-based paint. The requirelonts, as applicable, of the
(d) .L~_.~ ....~ b~tnt Poisoning prevention Act (42 U.$.~2 !~4821-
4846) and implementing regulations at 24 CFR
(e) Conflicts of interest. In addition to conflict of interest
tequLrelents in OMB ~ircular A-102 and A-110,_no.l~.rs~n who
an eIplo~oe~ agent, consultant, officer, o~ eLec~sa o~
anted official of the grantee, State recipient, or
appo ...... - --~ ~esi~ated nublic agency) that
n p .... ~----- ~rant alounts and who exercises or
ri · - ' --'--- or tel~nlibilitiel with relpec~ to
hal ezercxse~ any cuncv~u-- r- -
liste~ activitiel or ~ho ii in a pOlition to participate
~1 ............. ~n inlide in[ormation with regard
~lxonBaK~ng p~oceau u&
~ec .... ...__ ..v in a ~erlonal or financial intereic
CO lucn aC~v~a~ __j ObtA __
benefit from the activity, or have an interest in &ny
or ............ cement with respect thereto, or the
either for nlm or ne~se~
proceeds thereunder,
m he or she has lamely or business ties, during his or her
~.-- ~- ,~, ~ne year thereafter. HUD .a~ gran~
tO this exclusion as prov~ueu ,,, xx~-~
chapter.
(f) Use of debarred, suspended, o= ineli~ible contractors. The
Provisions o~ 24 CFR part 24 relating to the employment,
engagezent of services, awarding of contracts, or funding of
any contractors or subcontractors during any period of
debarBent, suspension, or placelent in ineligibility status.
(g) Floo~ insurance. ~o site proposed on which renovation, la,or
~ or conversion of a building is to be assisted
under this part, other than by grant amounts allocat~.t~
State, lay be located in an are& that hal been identitiea by
the Federal E~ergency Management Agency (FEMA) as having.
.pecial ha.r . a
C!TY '
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
I respectfully request that space be reserved on Council's
agenda for Monday, December 21, 1987, for a report on the Virginia
Shelter Grants Program Reallocation Award Offer.
Respectful ly submitted,
,-,',.,
W. Robert Herbert
City Manager
WRH/JDR/slw
C~ce of hge G~, (3e~
December 23, 1987
File #60-217-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28914, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the appropriation of $186,052.00 to
specific budget accounts to allow for the timely expenditure of
Capital Maintenance and Equipment Replacement funds, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting he~d on Monday, December 21, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Ene o
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Oarwin Roupe, Manager, General Services
and
Room456 MunlclpalBuildlng 215 Cburch Avenue, S,W. Roanoke, Virglnla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 21st day of December, 1987.
No. 28914.
VIRGINIA,
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
ADDroDriations
General Government
Billings & Collections (3) .........................
Commissioner of Revenue (4) ........................
General Services (5) ...............................
Personnel Management (6-7) .........................
Judicial Administration
Clerk of Circuit Court (8) ..........................
Circuit Court (9) ...................................
Public Safety City Jail (10) .....................................
Police - Training (11-12) ..........................
Fire Suppression (13) ..............................
Building Inspections (14) ........... ~ ..............
Juvenile Detention Home (15-16) ....................
Juvenile Probation House (17) ......................
Crisis Intervention (18) ............................
Public Works
Signals & Alarms (19) ...............................
Building Maintenance (20) ...........................
Health and Welfare
Social Services - Administration (21) ...............
Nursing Home (22-23) ................................
$ 7,355,253
395,244
1,276,441
1,942,073
802,796
473,701
515,753
2,517,760
685,749
77,063
21,978,357
3,116,943
194,339
7,383,918
550,336
548,973
291,278
330,556
16,665,927
639,368
2,943,021
10,608,507
718,659
1,048,238
Parks, Recreation and Cultural
Parks & Recreation (24) .............................
Libraries (25) ......................................
Fund Balance
Capital Maintenance & Equipment Replacement Program -
City Unappropriated (26) ...........................
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15
16
17
18
19
20
21
22
23
24
25
26
Furniture & Equip.
Furniture & Equip.
Furniture & Equip.
Furniture & Equip.
Furniture & Equip.
Expendable Equip.
Furniture & Equip.
Furniture & Equip.
Other Equipment
Furniture & Equip.
Expendable Equip.
Other Equipment
Expendable Equip.
Furniture & Equip.
Expendable Equip.
Other Equipment
Expendable Equip.
Other Equipment
Other Equipment
Other Equipment
Furniture & Equip.
Expendable Equip.
Other Equipment
Other Equipment
Expendable Equip.
CMERP - City
001-001-1120-9005
001-004-1231-9005
001-004-1232-9005
001-022-1233-9005
001-050-1237-9005
001-050-1261-2035
001-050-1261-9005
001-028-2111-9005)
001-072-2110-9015
001-024-3310-9005
(001-050-3115-2035
001-050-3115-9015
001-050-3213-2035
001-052-3410-9005
001-054-3320-2035
001-054-3320-9015
001-054-3350-2035
001-054-3360-9015
001-052-4160-9015
001-052-4330-9015
001-054-5311-9005
001-054-5340-2035
001-054-5340-9015
001-050-7110-9015
001-054-7310-2035
001-3332)
7
15
12
14
3
(186
4,500
10,600
3,500
2,800~
8,600
1,819
10,000
11,767
6,227
6,800
1,100
3,200
3,300
12,000
4,211
2,089
5,170
10,179
17,875
7.600
020
570
495
480
150
052)
3,140,384
1,136,907
1,579,254
$ 2,188,886
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
C!TY ~
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Fund Appropriations - Capital Maintenance and
Equipment Replacement Program
I. BACKGROUND
November 10, 1987, City Council approved a Capital Mainte-
nance and Equipment Replacement Program.
Capital Maintenance and Equipment Replacement Program in-
cluded a list of necessary items which will not exceed the
single item cost of $10,000.00.
Council's approval is required for single purchases which
cost exceed $10,000, as stated in the Code of the City of
Roanoke, Chapter 23.1, Procurement, (1979), as amended.
II. CUI~'~T SITUATION
Single purchase items from the approved expenditure list
which will cost less than $10,000 is identified on Attach-
ment "A".
Be
Those items shown on Attachment "A" will be procured through
the State Contract System or through competitive request for
quotations by the Department of General Services.
Council appropriations are requested to allow for the pro-
curement of all items listed on Attachment "A".
III. ISSUES
1. Need
2. Timeliness
3. Competition of Purchases
IV. ALTERNATIVES
City Council approve the request to appropriate $186,052.00
to specific budget accounts to allow for designated Capital
Maintenance and Equipment Replacement Program expenditures.
Honorable Mayor and City Council
Page 2
IV. ALTERNATIVES - continued
We
Need - some critical needs for health, safety and
efficiency will be met with this alternative.
Timeliness - purchase of items less than $10,000 can
expediently bid and appropriately awarded.
Competition of Purchase all purchases will be in
accordance with the City Procurement Code.
City Council not approve the request to appropriate funds to
specific budget accounts for Capital Maintenance and Equip-
ment Replacement expenditures.
Need - critical needs will not be addressed as
expediently as in Alternative "A".
2. Timeliness - would not be met.
Competition of Purchase - would not be an issued in
this alternative.
RECO~9~DATION
A. City Council approve Alternative "A"
Appropriate $186,052.00 to specific accounts to provide
for the timely expenditure of Capital Maintenance and
Equipment Replacement funds.
2. Appropriate funds as follows:
City Clerk
Finance
Billings & Collections
Comm. of Revenue
City Jail
Clerk of Circuit Court
General Services
Personnel
Personnel
Police
Police
Fire
Parks & Recreations
Building Inspections
Signals & Alarms
Building Maintenance
001-001-1120-9005
001-004-1231-9005
001-004-1232-9005
001-022-1233-9005
001-024-3310-9005
001-028-2111-9005
001-050-1237-9005
001-050-1261-2035
001-050-1261-9005
001-050-3115-2035
001-050-3115-9015
001-050-3213-2035
001-050-7110-9015
001-052-3410-9005
001-052-4160-9015
001-052-4330-9015
$ 4,500.
10,600.
3,500.
2,800.
6,800.
11,767.
8,600.
1,819
10,000
1,100
3 200
3 300
14 480
12 000
17 875
7 600
Honorable Mayor and City Council
Page 3
V. RECO~4ENDATION - continued
2. ApproDriate funds as follows:
Juvenile Home
Juvenile Home
Youth Haven
Sanctuary
Social Services
Nursing Home
Nursing Home
Library
Circuit Court
001-054-3320-2035
001-054-3320-9015
001-054-3350-2035
001-054-3360-9015
001-054-5311-9005
001-054-5340-2035
001-054-5340-9015
001-054-7310-2035
001-072-2110-9015
4,211.
2,089.
5,170.
10,179.
7,020.
15,570.
12,495.
3,150.
6,227.
TOTAL 186,052.
Attachment
WRH/DDR/ms
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herbert
City Manager
1987-88 Capital Maintenance and Equipment
Replacement Program
Designated Expenditures
City Clerk
Finance
Billing & Collections
Commissioner of Revenue
City Sheriff
Clerk of Circuit Court
General Services
Personnel
Personnel
Police
Police
Fire
Parks & Recreations
Building Inspections
Signals & Alarms
Building Maintenance
Juvenile Home
Juvenile Home
Youth Haven
Sanctuary
Word Processor and Software
Office Automation Hardware
and Software
Office Automation Hardware
and Software
Personal Computer with Software
Washing Machines for Jail
Computer and CRT Stations
Risk Management Software
Training Equipment
Personnel Records Files
Training Equipment
Training Equipment
25 Beds
Rotary and Reel Type Mowers
Office Furniture
Safety Equipment, Alerting
Devices, Radios
Personnel Lift
Paging Receivers w/Chargers,
Dictaphone Equipment
Furniture Repair & Replacement
Projectors, Recorders, Washer &
Dryer, 21" T.V.
Audio Visual Equipment, Camera
and Carpet
$ 4,500.
10,600.
3,500.
2,800.
6,800.
11,767.
8,600.
1,819.
10,000.
1,100.
3,200.
3,300.
14,480.
12,000.
17,875.
7,600.
4,211.
2,089.
5,170.
10,179.
Attachment "A" Page 2
Social Services
Nursing Home
Nursing Home
Library
Circuit Court
Lateral Files, Typewriters
Furniture, Wardrobes, Beds,
Wheelchairs, Tables
Telephone System, Copier,
Stove, Buffing Machine
Refrigerators, Stoves, Mini Blinds
Benches and CFO Terminal
$ 7,020.
15,570.
12,495.
3,150.
6,227.
$186,052.
(~tce c~ n'ne O~y Cm~n~
December 23, 1987
File #77-511
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28916, authorizing the exe-
cution of a contract with Mattern & Craig, Consulting Engineers,
to provide engineering services for complete construction plans
and other related services relating to the widening and realign-
ment of First Street/Gainsboro Road and Wells Avenue, in an
amount not to exceed $1,002,342.24, which Ordinance was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, December 21, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc:
Mattern & Craig, Consulting Engineers, 701 First Street,
So W., Roanoke, Virginia 24016
Mr. Wilburn C. Dibling, J.., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Room 456 Municipal Building 2t 5 Ohurch Avenue, S,W. Roanoke, 'virginia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28916.
AN ORDINANCE authorizing the execution of a contract
with Mattern & Craig, Consulting Engineers, to provide engi-
neering services to prepare complete construction plans and
other related services relating
ment of First Street/Gainsboro
providing for an emergency.
to the widening and realign-
Road and Wells Avenue; and
BE IT ORDAINED by the Council of the City of Roanoke
that:
1. The City Manager or the Assistant City Manager and
the City Clerk are hereby authorized, for and on behalf of
the City, to execute and attest, respectively, an engi-
neering services reimbursement with cost ceiling contract
with Mattern ~ Craig, Consulting Engineers, which contract
will also be executed by the Commonwealth of Virginia
Department of Transportation, for the provision by such firm
of engineering services to prepare complete construction
plans and other related services relating to the widening
and realignment of First Street/Gainsboro Road and Wells
Avenue, as more particularly set forth in the December 21,
1987, report of the City Manager to this Council.
2. The contract authorized by this ordinance shall be
in an amount not to exceed $1,002,342.24.
3. The form of the contract with
approved by the City Attorney.
4. The City Engineer is directed
submitted proposals to
to express the City's
to provide for
such firm shall be
firms which
contract, and
proposals.
5. In order
of the municipal government,
exist, and this ordinance shall
upon its passage.
to notify the other
the City for this
appreciation for their
the usual daily operation
an emergency is deemed to
be in full force and effect
ATTEST:
City Clerk.
Of~e o~ Cne Or), Oer~
December 23, 1987
FiZe #60-77-511
Mr, Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28915, amending and reor-
daining certain sections of the 1987-88 Capital Fund
Appropriations, providing for the appropriation of $50,117.00
from the undesignated Capital Fund to First Street/Gainsboro
Road/Wells Avenue, for payment of future invoices from the
Virginia Department of Transportation representing the City's
share of a contract with Mattern and Craig, Consulting Engineers,
in a total amount not to exceed $1,002,342.24 for engineering
services to prepare construction plans for widening and realign-
ment of First Street/Gainsboro Road/Wells Avenue, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, December 21, 1957.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc: Mr. W. Robert Mr. William F.
Mr. Charles M.
Herbert, City Manager
Clark, Director of Public Works
Huffine, City Engineer
Room456 Municll:~alBuildlng 215C~urchAve~ue, S.W. Roonoke, VIrginio24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28915.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88
Appropriations, be, and the same are hereby,
reordained, to read as follows, in part:
Capital Fund
amended and
ApDropriations
Streets & Bridges
First Street/Gainsboro Road/Wells Ave. (1) .........
Fund Balance
Fund Balance - Unappropriated (2) ..................
1) Appr. from General
Revenue
2) Fund Balance -
Unappropriated
(008-052-9547-9003)
(008-3335)
50,117
(50,117)
$ 7,893,860
50,117
894,057
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
;:iTY:
Roanoke, Virginia
December 2], ]987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Award of contract for Engineering Services
to prepare complete construction plans for
"Widening and Realignment of First Street/
Gainsboro Road and Wells Avenue"
I. Background on this subject is:
On April 13~ 1987 City Council requested the Virginia Department of
Transportation to program projects for roadway widening and
realignment to include:
1. Wells Avenue, N.W. from Williamson Road to First Street, N.W.
First Street/Gainsboro Road from Madison Avenue, N.W. to Salem
Avenue, S.W. and Intersection of Orange Avenue and Gainsboro
Road.
Virginia Department of Transportation (VDOT) programmed $851~000
into the 1987-88 fiscal year allocations within the Six-Year
Improvement Program for preliminary engineering on the subject pro-
jects. Over the next five (5) years the State has proposed to
allocate an additional $4~644~000 for design, right-of-way, and
construction.
Redevelopment of the Henry Street Area and improved access to
downtown Roanoke required that a more expeditious method be found
to proceed with improvements on First Street/Gainsboro Road and
Wells Avenue.
On July 27, 1987 City Council authorized agreements with the VDOT
by which the City assumes responsibility for administering all
aspects of the First Street/Gainsboro Road and Wells Avenue pro-
jects. Project funding would be generally handled on the normal
95%-VDOT and 5%-City cost-sharing basis.
II. Current situation of this subject is:
Engineering Services Qualification Proposals for the preparation of
complete construction plans for the "Widening and Realignment of
First Street/Gainsboro Road and Wells Avenue" projects were
publicly advertised on August 16, 1987, and received on
September 11, 1987, from:
1. Amtex Engineering Company, Mechanicsville, Virginia
2. Blauvelt Engineering Company, Richmond, Virginia
3. Mattern & Craig, Roanoke, Virginia
4. Post, Buckley, Schuh & Jernigan, Inc., Arlington, Virginia
5. URS Corporation, Virginia Beach, Virginia
6. Kimley-Horn, Virginia Beach, Virginia
7. Bengtson, Debell, Elkin, Titus, Ltd., Centreville, Virginia
8. Presnell Associates, Inc., Norfolk, Virginia
9. Hayes, Seay, Mattern and Mattern, Roanoke, Virginia
10. Draper Aden Associates, Blacksburg, Virginia
11. Olver, Inc., Blacksburg, Virginia
12. Patton, Harris, Rust and Associates, Fairfax, Virginia
Selection of the firm for consideration was based on the following
criteria:
1. Firm's location (local accessibility)
2. Present workload (time available to meet schedule)
3. Experience in this type of work (of the firm)
4. Experience in this type of work (qualification of personnel
5. Organizational capability (ability to produce on time)
6. Minority business enterprise participation.
Interviews were held with firms deemed qualified, which included
the first nine (9) firms listed above. Staff team included William
F. Clark, Director of Public Works; Charles M. Huffine, City
Engineer; Robert K. Bengtson, Traffic Engineer; and Marvin R. Tart,
VDOT, Urban Programs Engineer.
Negotiations were conducted with Mattern & Craig, the engineering
firm felt to be most qualified for the projects.
Scope of Work to be performed by Mattern & Craig would consist of
the preparation of complete surveys, right-of-way and construction
plans and plats, utilities, signs, signals, pavement markings,
lighting and landscaping plans, structures, traffic data, environ-
mental assessment, geological borings and testing, construction
administration, and inspection of construction.
III.
F. Cost reimbursement fee for engineering services is based upon cost
plus fixed fees.
Review of fee proposal by City Engineering Department and the
Virginia Department of Transportation's consultant selection divi-
sion has determined the fee to be in line. Final version of
agreement is subject to minor clarifications and editorial changes
by the VDOT.
Issues in evaluating the proposal and awarding a contract to a firm
known to be qualified are:
A. Inclusion of proper work scope
B. Ability to meet time schedule
C. Reasonableness of fee
D. Fundin~
E. A~reement
IV. Alternatives for providing the necessary work are:
Award an en~ineerin~ services reimbursement with a cost ceilin~
contract to Mattern & Craig, Consulting Engineers, in an amount not
to exceed $1,002~342.24.
1. Inclusion of proper work scope has been reviewed and verified.
Ability to meet time schedule has been demonstrated and firm is
ready to being immediately. Schedule (from start of
Engineering to construction completion) includes 34 months for
First Street/Gainsboro Road (to October 31, 1990) and 39 months
for Wells Avenue (to March 31, 1991).
Reasonableness of fee has been established through "cost
ceiling". Mattern & Craig has set a cost ceiling in their pro-
posal of $1,002~342.24.
4. Fundin~ for the City's 5% share ($50~117.00) is available in
Undesignated Capital Funds.
Asreement will be between the City, Mattern & Craig, Consulting
Engineers and the Commonwealth of Virginia (three-party
agreement).
Do not award an en~ineerin~ services reimbursement with a cos~
ceilin~ contract to Mattern & Craig, Consulting Engineers, in an
amount not to exceed $1;002~342.24.
1. Inclusion of proper work scope would have to be deferred to the
City or other consultants.
2. Ability to meet time schedule would be jeopardized.
3. Reasonableness of fee cannot be assured.
4. Fundin~ remains in Undesignated Capital Funds.
5. A~reement is not an issue.
V. Recommendation is that City Council authorize:
Award an engineering services reimbursement with a cost ceiling
contract in a form approved by the City Attorney to Mattern &
Craig, Consulting Engineers, in an amount not to exceed
$1~002~342.24, (see attached fee proposal - Appendix E from the
agreement). Agreement is subject to minor clarifications and edi-
torial changes by the Virginia Department of Transportation.
Appropriate $50~117.00 from Undesignated Capital Fund into the
proper account to be established by the Director of Finance, for
payment of future invoices from the VDOT for the City's share of
this contract.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/hw
Attachment
cc:
Director of Finance
City Attorney
Director of Public Works
City Engineer
FEE PROPOSAL
APPENDIX E
MATTERN & CRAIG
Widening and Realignment of First Street/Gainsboro Road and Wells Avenue
'Project U000-128-116, PE-lO1, RW-201, C-501, B-610
Project U000-128-117, PE-lO1, RW-201, C-501
COST PLUS FIXED FEE CONTRACT
A. DIRECT LABOR, ESTIMATED
(Computation of Fee)
Category Rate Hours Total
Principal $24.08 731 $17,602.48
Senior Engineer $19.16 1,590 $30,464.40
Engineer $15.37 3,772 $57,975.64
Technician/Draftsman $10.51 4,806 $50,511.06
Clerical $ 7.34 244 $ 1,790.96
Inspector $11.54 4,210 $48,583.40
Traffic Counter $ 5.00 154 $ 770.00
4-Man Field Crew $39.26 1,850 $72,631.00
ESCALATION 280,328.94
TOTAL DIRECT LABOR
TOTAL 17,357
x 0.045
PAYROLL BURDEN & GENERAL ADMINISTRATIVE OVERHEAD
292,943.74 x 1.14
E. FEE BASE
F. NET FEE
G. NONSALARY DIRECT COSTS, ESTIMATED
H. *SUBCONSULTANT FEES
I. TOTAL ESTIMATED COST
J. TOTAL ESTIMATED COST PLUS FIXED FEE
K. CONTINGENCY 676,945.03 x 0.05
L. LIMITING FEE (MAXIMUM TOTAL COMPENSATION)
* Includes $104,323.01 subconsultant fee for E. W.
$ 280,328.94
= $ 12,614.80
$ 292,943.74
333,955.87
626,899.61
81,496.95
50,045.42
210,053.01
886,998.04
968,494.99
33,847.25
$1,002,342.24
Finley & Partners, Inc.
$ 46,110.00 .... Geotechnics, Inc.
$ 9,400.00 Air Survey Corp. of Virginia
$ 17,500.00 John B. Obenchain
$ 15,460.00 ETS, Inc.
$ 17,260.00 The Architects Design Group
E-1
Office of the Q~y Oen~
December 23, 1987
File #5-472
Roanoke Valley Harley-Davidson,
2450 Center Avenue, N. W.
Roanoke, Virginia 24017
Ltd.
Homestead Materials Handling Company
3218 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28918, accepting the bids of
Roanoke Valley Harley-Davidson, Ltd., for four new police motor-
cycles, in the total amount of $32,500.00; and Homestead
Materials Handling Company, for four three-wheeled industrial
trucks, in the total amount of $27,120.00, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, December 21, 1987.
Sincerely, ~~.._
Mary F. Parker, CMC
City Clerk
MFP: ra
Ene o
pc: Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. D. Darwin Roupe, Manager, General Services
and
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, V~rginia 24011 (703) 981-2541
Office ~ the City
December 23, 1987
File #5-472
Gordon Harper Harley Davidson,
8505 Timberlake Road
Lynchburg, VirDinia 24502
Ltd,
Lilly-Harley Davidson, Inc.
Highway 11 West
Abington, Virginia 24210
Ladies and Gentlemen:
! am enclosing copy of Ordinance No. 28918, accepting the bids of
Roanoke Valley Harley-Davidson, Ltd., and Homestead Materials
Handling Company, for four new police motorcycles and four new
three-whee~ed industria~ t,ucks, which Ordinance was adopted by
the Council of the City of Roanoke at a regular meeting he~d on
Monday, December 21, 1987,
On behaif of the Council,
for submitting your bid on
[ would like to express appreciation
the aSovedescribed equipment.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
En c.
Room 456 Municil:~al Building 215 Church Avenue, S.W, Roonoke, Virglnto 240t '~ (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 2]$t day of December, ]987.
No. 28918.
AN ORDINANCE accepting bids for four new police motorcycles
and four new three-wheeled industrial trucks; rejecting other
bids; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described, such items being more particularly described in the
City's specifications and any alternates and in each bidder's
proposal, are hereby ACCEPTED,
with each item:
Item Quantity and
Number Description
at the purchase prices
set out
Successful Purchase
Bidder Price
4 new police motorcycles
4 ne~ three-wheeled
industrial trucks
Roanoke Valley Harley-
Davidson, Ltd.
Homestead Materials
Handling Co.
$ 32,500.00
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders
for the above-mentioned items, said purchase orders to be made
and filed in accordance with the City's specifications, the
respective bids made therefor and in accordance with this ordi-
$ 27,120.00
3. Any and all other
said items are hereby REJECTED;
so notify each such bidder and
appreciation for each bid.
bids made to the City for the afore-
and the City Clerk is directed to
to express to each the City's
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
December 23, 1987
File #60-5-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28917, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, transferring $59,620.00 from Capital Maintenance
and Equipment Replacement Program to Police Department, Account
No. 001-050-3113-9010, to provide for the purchase of four new
police motorcycles, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, December
21, 1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc: Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. D. Darwin Roupe, Manager, General Services
and
Roon~ 456 Municipal Building 215 Church A~ue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 21st day of December, 1987.
No. 28917.
VIRGINIA,
AN ORDINANCE to amend and reordain certain sections
1987-88 General Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Police - Patrol (1) .................................
Fund Balance
Capital Maintenance & Equipment Replacement Program -
City Unappropriated (2) ..............................
1) Vehicular Equip.
2) CMERP - City
(001-050-3113-9010) $ 59,620
(001-3332) (59,620)
$21,989,928
5,216,653
$ 2,320,317
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT
Bids to Purchase Four (4) New Police Motor-
cycles Bid Number 87-11-19, and Four (4) New
Three (3) Wheel Industrial Trucks, Bid Number
87-11-20
I concur with the recommendation of the Bid Committee relative
to the above subject and recommend it to you for appropriate
action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DDR/ms
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Bids to Purchase Four (4) New Police Motorcycles
Bid Number 87-11-19, and Four (4) New Three (3)
Wheeled Industrial Trucks, Bid Nu~ber 87-11-20
I. BACKGROUND
November 10, 1987, City Council designated funds in the
Capital Maintenance and Equipment Replacement Program to
purchase four (4) motorcycles and four (4) three wheel
vehicles in the Police Department. These units are replace-
ments for existing units.
B. Bid request were sent to:
1. Seven (7) vendors for motorcycles.
2. Three (3) vendors for three wheeled industrial
vehicles.
Request for Bids were also advertised in the Roanoke Times
and World News on November 15, 1987.
Bids were received, after due and proper advertisement, and
were publicly opened and read in the Office of the Manager
of General Services, at 2:00 p.m., on November 30, 1987.
D. Bid responses received are as follows:
1. Three (3) responses for the motorcycles
2. One (1) response for the three
truck.
Bid Tabulations are attached.
(3) wheeled industrial
II. CUP/{ENT SITUATION
ae
The lowest bid, meeting specifications, submitted for the
(4) new motorcycles, is from Roanoke Valley Harley -
Davidson, LTD, for the total amount $32,500.00.
Be
The bid submitted by Homestead Materials Handling Co. for
four (4) new three (3) wheeled industrial trucks, took
exceptions to the 60 amp alternator and tachometer which are
o ·
0
fl 0
0 0
4-)
o
o
Office c~ ~he City Cle~
December 23, 1987
File #5-472
Berglund Chevrolet
P. 0. Box 12608
Roanoke, Virginia
Corporation
24027
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28920, accepting your bid
for furnishing 33 marked sedans and one eZectronic siren and
speakers~ in the total amount of $447,986.18, which Ordinance was
adopted by the Council of the City of Roanoke at a reguZar
meeting held on Monday, December 21, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City C~erk
MFP:ra
Enc.
pc: Mr.
W. Robert Herbert, City Manager
Mr. Witburn C. Dibling, Jr., City Attorney
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. D. Darwin Roupe, Manager, General Services
and
Rooi-n 456 Municipol Building 215 Church Avenue, S.W, Roanoke, Vlrglnto 24011 (703) 981-2541
December 23, 1987
File #5-472
Allred Chevrolet, Inc.
P. 0. Box 1012
Salem, Virginia 24153
Shelor Chevrolet Corporation
2325 Roanoke Road
Chrietiansburg, Virginia
24073
Magic City Motor Corporation
P. 0o Box 12807
Roanoke, Virginia 24028
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28920, accepting the bid of
Berglund Chevrolet Corporation for furnishing 33 marked sedans
and one electronic siren and speakers, in the total amount of
$447,986.18, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, December 21
1987. '
On behalf of the Council, I would like to express appreciation
for submitting your bid on the abovedescribed equipment.
Sincere ty,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room456 MunlclpalBuildlng 215 0~urch Avenue, S.W. Roanoke, Vtrginla24011 (703)98t-2541
IN THE COUNCI5 OF THE CITY OF ROANOKE,
The 21st day of December, 1987.
No. 28920.
VIRGINIA,
AN ORDINANCE providing for the purchase of 33 marked sedans and
one electronic siren and speakers for use by the City, upon certain
terms and conditions, by accepting a bid made to the City for fur-
nishing and delivering such equipment; rejecting other bids made to
the City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Berglund Chevrolet, made to the City offering
to furnish and deliver to the City, f.o.b., Roanoke, Virginia, 33
marked sedans and one electronic siren and speakers for the sum of
$447,986.18, is hereby ACCEPTED.
2. The City's Manager of General Services is authorized and
directed to issue the requisite purchase order therefor, incor-
porating into said order the City's specifications, the terms of
said bidder's proposal, and the terms and provisions of this ordi-
nance.
3. The other bids made to the City for the supply of such
equipment are hereby REJECTED, and the City Clerk is directed to
notify such other bidders and to express the City's appreciation
for their bids.
4. In order to provide for the usual daily operation
municipal government, an emergency is deemed to exist, and
ordinance shall
of the
this
be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clerk
December 23, 1987
File #60-5-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. SchZanger:
I am attaching copy of Ordinance No. 28919, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the appropriation of $447,986.18
from the Equipment Replacement Contingency Account No.
001-002-9410-2202; viz: $434,429.00 to Police Department Account
No. 001-050-3113-9010 and $13,558.00 to Fire Department Account
No. 001-050-3213-9010, in connection with the purchase of 33
marked police automobiles and one spare eZectronic siren and
speakers, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, December 21,
1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. Do Darwin Roupe, Manager, Genera:
of Administration
Services
and
Room456 MunicipalBuildlng 215 Church A~'~ue, S.W. Roanc~e, VIrginia 24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No, 28919.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
ApproDriations
Public Safety
Police Patrol (1) ..................................
Fire - Suppression (2) .............................
Non-Departmental
Contingency (3) ....................................
$22,378,294
5,591,461
7,394,176
10,265,487
739,726
1) Vehicular Equip.
2) Vehicular Equip.
3) Equip. Replacement
(001-050-3113-9010) $ 434,429
(001-050-3213-9010) 13,558
(001-002-9410-2202) (447,987)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Bids on Police Automobiles
Bid Number 87-11-34
I concur with the recommendations of the bid committee
relative the above subject and recommend it to you for
appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DDR/ms
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Bids on Police Automobiles
Bid Number 87-11-34
I. BACKGROUND
November 10, 1987, City Council designated funds in the
Equipment Replacement Contingency to purchase police and
fire automobiles.
Request for Quotations were sent specifically to fifteen
(15) vendors listed on the City's bid list. This request
was also advertised in the Roanoke Times and World News on
November 15, 1987.
Bid responses were received, after due and proper advertise-
ment, until 2:00 p.m., on December 3, 1987, at which time
all responses received were publicly opened and read in the
office of the Manager of General Services.
II. CURRENT SITUATION
Four (4) bid responses were received.
attached.
Bid tabulation is
Ail bids were evaluated in a consistent manner by repre-
sentatives of the following departments:
Police Department
Administration and Public Safety
General Services
Bid evaluation revealed that vehicle cost exceeded the funds
anticipated and designated, for marked units.
With emphasis on the need for district patrol (marked)
units, it is recommended that marked units be purchased,
unmarked units be rejected, and unmarked specifications be
redeveloped for more economically feasible automobiles, to
be rebid at a later date.
The lowest bid submitted by Allred Chevrolet, Inc. took
exceptions to certain specifications that could not be
waived as informalities.
Honorable Mayor and City Council
Page 2
II. CURRENT SITUATION - continued
The lowest responsible bid meeting specifications, for
marked units, is Burgland Chevrolet for the bid amount of
$13,557.46 each.
III. ISSUES
A. Need
B. Compliance with Specifications
C. Fund Availability
IV. ALTERNATIVES
ae
Council provide for the purchase of marked police auto-
mobiles; thirty-two (32) for Police Department and one (1)
for Fire Department, and one (1) spare electronic siren and
speaker, from Berglund Chevrolet for the total amount of
$447,986.18, and reject bids on unmarked units.
Need - these vehicles are needed to continue to perform
required police and fire duties.
Se
Compliance with Specifications - the bid as submitted
by Berglund Chevrolet, for marked units, meets all
required specifications.
Fund Availability - designated funds are available in
the Equipment Replacement Contingency Account number
001-002-9410-2202, to provide for this purchase.
B. Reject all bids.
Need - police and fire could not properly perform their
required duties.
Compliance with Specifications - would not be a factor
in this alternative.
e
Fund Availability - designated funds would not be
expended.
RECO~4ENDATION
Council concur with Alternative "A" provide for the purchase
of thirty-three (33) marked police automobiles, and one (1)
spare electronic siren and speaker from Berglund Chevrolet
for the total amount of $447,986.18 and reject all other
bids.
Honorable Mayor and City Council
Page 3
RECO~4ENDATION - continued
ApproDriate $447,986.18 from Equipment Replacement
Contingency Account Number 001-002-9410-2202, to the
following accounts, to provide for this purchase.
$434,428.72 to Police Department Account 001-050-3113-
9010.
$13,557.46 to Fire Department Account 001-050-3213-
9010.
Respectfully submitted,
Committee: ~ ~
'George ~. Snead
GCS/DDR/ms
Attachment
cc: City Attorney
Director of Finance
Chief, M. David Hoop~r
D. Darwin Roupe
0.~1
.~1
q-~
.el
g
0
0
(D
~J
H
C)f~ce of ~he Oh/
December 23, 1987
File #472-121
Berglund Chevrolet Corporation
P. O. Box 12608
Roanoke, Virginia 24027
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28921, accepting your bid to
lease to the City for use by the Sheriff's Department one new
full size 4-door sedan, for a term of forty-eight (48) months at
a charge of $352.48 per month, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, December 21, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr.
W. Robert Herbert, City Manager
Mr. Wil~urn C. Dibting, Jr., City Attorney
Mr. W. Alvin Hudson, City Sheriff
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room456 MunicipalBuilding 215C~urchAve~ue, S.W. Roanc~e, Vlrgtnla24011 (703) 981-2541
Office of the City C]en~
December 23, 1987
File #472-121
Magic City Motor Corporation Allred Chevrolet, Inc.
P. 0. Box 12807 P. 0. Box 1012
Roanoke, Virginia 24028 Salem, Virginia 24153
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28921, accepting the bid
of Derglund Chevrolet Corporation to lease to the City of Roanoke
for use by the Sheriff's Department one new full size 4-door
sedan, for a term of forty-eight (48) months at a charge of
$352.48 per month, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting he~d on Monday,
December 21, 1987.
On behalf of the Council, I would like to express appreciation
for submitting your bid on the abovedescribed vehicle,
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
Room456 MunlcipatBuildlng 215 Church Avenue, ,S.W. Roonoke, Vlrglnta24/)11 (703) 98t-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28921.
AN ORDINANCE providing for lease of one (1) motor vehicle
use by the Sheriff's Department, upon certain terms and con-
ditions, by accepting a bid m~de to the City for the lease of
such vehicle; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Berglund Chevrolet made to the City offering
to lease to the City for use by the Sheriff's Department one (1)
new full size 4-door sedan for a term of forty-eight (48) months
at a charge of $352.48 per month, is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue any required purchase order for
the lease of such vehicle, and the City Manager or the Assistant
City Manager is authorized to execute, for and on behalf of the
City, any required lease agreement with respect to the aforesaid
vehicle, any such agreement to be in such form as shall be
approved by the City Attorney.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
for
City Clerk.
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
for
Leasing of Vehicle for Sheriff's
Department, Bid Number, 87-11-35
This is to concur in the Bid Committee's recommendation
leasing of a vehicle for the Sheriff's Department.
Respectfully submitted,
WRH/DDR/ms
cc: City Attorney
Director of Finance
W. Robert Herbert
City Manager
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Leasing of Vehicle for Sheriff's
Department, Bid Number 87-11-35
I. BACKGROUND
November 10, 1987, City Council designated funds
in the Capital Maintenance and Equipment Replace-
ment Program to provide for the lease of a vehicle
for Sheriff's Department.
November 12, 1987, Request for Quotations were
sent specifically to ten (10) vendors listed on
the City's current bid list.
Ail bids received, after due and proper advertise-
ment, were publicly opened and read at 2:00 p.m.,
November 30, 1987, in the Office of the Manager of
General Services.
Requested vehicle will be used for serving of
civil papers, criminal warrants and transportation
of prisoners.
II. CURRENT SITUATION
Three (3) bid responses were received. Bid
tabulation is attached.
The low bid submitted by Allred Chevrolet Inc did
not meet specifications. They did not provide for
title fees, registration and tax cost as requested
in the city's requirements.
Ce
The second low bid submitted by Berglund Chevrolet
Corp. complies with all specification require-
ments.
III. ISSUES
A. Need
B. Compliance with Specifications
C. Expense Reimbursement
Honorable Mayor and City Council
Page 2
III. ISSUES - continued
D. Fund Availability
IV. ALTERNATIVES
Accept the lowest responsible bid as submitted by
Berglund Chevrolet to lease one (1) new full size
four (4) door sedan, to the City of Roanoke for a
period of 48 months at $352.48 per month.
Need - This vehicle is necessary to continue
to perform the required duties of the
Sheriff's Department.
Compliance with Specifications - The bid as
submitted by Berglund Chevrolet Corp. meets
all required specifications.
Expense Reimbursement - The State of Virginia
will reimburse in the amount of twenty-one
($.21) per mile for use of sedan automobile.
Fund Availability - Funds are available in
the Sheriff's Department account 001-024-
3310-3070.
B. Reject all bids.
Need - the objective to continue required
duties in the Sheriff's Department, could not
be fully accomplished.
Compliance with Specifications - would not be
a factor in this alternative.
Expense Reimbursement - would not be a factor
in this alternative.
Fund Availability - designated fund would not
be expended.
REC~ATION
Council concur in Alternative "A" - accept the
lowest responsible bid as submitted by Berglund
Chevrolet Corp. to lease one (1) new sedan
automobile for the City Sheriff's department, for
a period of 48 months at $352.48 per month.
Honorable Mayor and City Council
Page 3
We
RECO~ENDATION - continued
B. Reject all other bids.
Respectfully submitted,
Committee:
Sheriff, W. Alvin Hudson
DDR/ms
cc: City Attorney
Director of Finance
~~. -Snea~~
D. Darwin Roupe ~
C)
0
Office of the City
December 23, 1987
File #472-5
Dickerson GMC Truck-Peterbilt,
P. 0. Box 12666
Roanoke, Virginia 24027
Berglund Chevrolet, Inc.
P. O. Box 12608
Roanoke, Virginia 24027
Magic City Motor Corporation
P. 0. Box 12807
Roanoke, Virginia 24028
Dominion Car Company
1259 East Main Street
Salem, Virginia 24153
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28923, accepting the bid of
Shelor Chevrolet Corporation to furnish and deliver to the City
four new one-half ton pick-up trucks, in the total amount of
$43,968.00, which Ordinance was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, December 21,
1987.
On behalf of the Council,
for submitting your bid on
[ would like to express appreciation
the abovedescribed vehicles.
Sincerely,~ ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municil:~al Building 215 O'~urch Avenue, S.W. Roanoi~, Virginia 240tl (703) 98t-2541
December 23, 1987
File #472-5
Shelor Chevrolet Corporation
2325 Roanoke Road
Christiansburg, Virginia 24073
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28923, acceptin9 your bid
for the purchase of four new one-half ton pick-up trucks, in the
total amount of $43,968.00, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, December 21, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr.
W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. D. Darwin Roupe, Manager, General Services
and
Room 456 Municll~al Building 215 (~urah Avenue, S.W. Rocinol~, Vlrgtnlo 2,~1011 (703) 98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2]st day of December, ]987.
No. 28923.
AN ORDINANCE providing for the purchase of four new one-half ton
pick-up trucks for use by the City, upon certain terms and conditions,
by accepting a bid made to the City for furnishing and delivering such
equipment; rejecting other bids made to the City; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Shelor Chevrolet Corp., made to the City offering
to furnish and deliver to the City, f.o.b., Roanoke, Virginia, four
new one-half ton pick-up trucks for the sum of $43,968.00, is hereby
ACCEPTED.
2. The City's Manager of General Services is authorized and
directed to issue the requisite purchase order therefor, incorporating
into said order the City's specifications, the terms of said bidder's
proposal, and the terms and provisions of this ordinance.
3. The other bids made to the City for the supply of such equip-
ment are hereby REJECTED, and the City Clerk is directed to notify
such other bidders and to express the City's appreciation for their
bids.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the CJ~/C]ef~
December 23, 1987
File #60-472-5
Mr. Joel M. Schtanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28922, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the appropriation of $43,968.00
from Capita~ Maintenance and Equipment Replacement Program to
Police Department Account No. 001-050-3530-9010 for the purchase
of four new 1/2 ton pick-up trucks, in the total amount of
$43,968.00, which
City of Roanoke at
1987.
Ordinance was adopted by the Council of the
a regular meeting held on Monday, December 21,
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc:
Mr. W. Robert Herbert, City Manager
Mr. george C. Snead, Jr., Director
Public Safety
Mr. M. David Hooper, Chief of Police
Mr. D. Darwin Roupe, Manager, General
of Administration
Services
and
Room 456 Municipal Building 215 Church Avenue, S.W. RoQnc~ae, Virginia 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28922.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Animal Control (1) ..............................
Fund Balance
Capital Maintenance & Equipment Replacement
Program - City Unappropriated (2) ................
1) Vehicular Equip.
2) CMERP City
(001-050-3530-9010) $ 43,968
(001-3332) (43,968)
$21,974,276
268,193
$ 2,335,969
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT:
Bids to Purchase Four (4) New 1/2
Ton Pick-up Trucks, Bid Number
87-11-21
I concur with the recommendation of the Bid Committee relative to
the above subject and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DDR/ms
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Bids to Purchase Four (4) New 1/2 Ton
Pick-up Trucks, Bid Number 87-11-21
I. BACKGROUND
November 10, 1987, City Council designated funds in the
Capital Maintenance and Equipment Replacement Program to
purchase four (4) new 1/2 ton pick-up trucks for the police
department, animal control division.
Bid request were sent specifically to thirteen 13) vendors
that are listed on the City's current bid list.
Ce
Bids were received, after due and proper advertisement, and
were publicly opened and read in the Office of the Manager
of General Services, at 2:00 p.m., on December 1, 1987.
Five (5) bid responses were received. Bid tabulation is
attached.
II. CURRENT SITUATION
The lowest bid submitted by Shelor Chevrolet Corp. meets all
required specifications.
III. ISSUES
A. Need
B. Compliance with Specifications
C. Fund Availability
IV. ALTERNATIVES
Accept the lowest bid meeting specifications as submitted by
Shelor Chevrolet Corp.for the total amount of $43,968.00.
Need - requested vehicles are necessary replacement
units for the animal control operations of the police
department.
Compliance with Specifications - the low bid from
Shelor Chevrolet Corp. meets all required specifications.
Honorable Mayor and City Council
Page 2
IV. ALTERNATIVES - continued
Fund Availability - funds are designated in the Capital
Maintenance and Equipment Replacement Program for the
purchase of subject equipment.
B. Reject all bids
Need - the continued support of the animal control
division of the police department.
Compliance with Specifications - would not be a factor
in this alternative.
Fund Availability - designated funds would not be
expended.
RECO~m~DATION
Council concur in Alternative "A" - award the bid, to furnish
four (4) new 1/2 ton pick-up trucks, to Shelor Chevrolet Corp
for the total amount of $43,968.00.
B. Reject all other bids.
Appropriate $43,968.00 from Capital Maintenance and Equipment
Replacement Program to police department account 001-050-
3530-9010 to provide for this purchase.
Respectfully submitted,
DDR/ms
cc: City Attorney
Director of Finance
Committee:
~George ~. Snead
Chief, M. David Hooper
D. Darwin Roupe
0t
December 23, 1987
File #472-183
Brandywine Auto Sales, Inc.
Route 301 and 381
Brandywine, Maryland 20613
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28925, accepting your bid
for one previously owned concrete mixer?truck, in the total
amount of $17,875.00, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
December 21, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr
Mr
Mr
~r
Mr
Public
Mr. Do
W. Robert Herbert, City Manager
Joel M. Schlanger, Director of Finance
WilDurn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
William L. Stuart, Manager, Street Maintenance
George C. Snead, Jr., Director of Administration
Safety
Darwin Roupe, Manager, General Services
and
Room456 MunlclpolBuilding 21§ChurchAvu~que, S.W. Roonc:~e, Vlrginia24011 (703)981-2541
December 23, 1987
File #472-183
A. E. Finley & Associates
of Virginia, Inc.
P. O. Box 1093
Roanoke, Virginia 24153
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28925, accepting the bid of
Brandywine Auto Sales, Inc., to provide and deliver to the City
of Roanoke one previously owned concrete mixer/truck, in the
total amount of $17,875.00, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, December 21, 1987.
On behalf of the Council,
for submitting your bid on
I would like to express appreciation
the abovedescribed equipment.
Sincerely, 7~~
Mary F. Parker, CMC
City Clerk
MFP: r a
Eric o
Room456 MunicipalBoildlng 215C~urchAve~ue, S.W. Roonoke, Vlrginla240'~,~ (703)98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 21st day of December, 1987.
No. 28925.
VIRGINIA,
AN ORDINANCE accepting the bid of Brandywine Auto Sales,
Inc., made to the City to provide and deliver one (1) previously
owned concrete mixer/truck; rejecting the other bid made to the
City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Brandywine Auto Sales, Inc., of Roanoke,
Virginia, made to the City offering to provide and deliver one
(1) previously owned concrete mixer/truck, meeting all specifica-
tions and requirements therefor,
$17,875.00, which bid is on file
is hereby ACCEPTED.
for the total bid price of
in the Office of the City Clerk,
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase order
therefor, incorporating into said order the City's specifica-
tions, the terms of said bidder's proposal, and the terms and
provisions of this ordinance.
3. The other bid made to the City for the aforesaid equip-
ment is hereby REJECTED, and the City Clerk is directed to notify
such bidder and to express the City's appreciation for such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City C]en~
December 23, 1987
File #60-472-183
Mr. Joel M. Schianger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28924, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the appropriation of $17,875.00
from Capitai Maintenance and Equipment Replacement Program to
Street Maintenance Account No. 001-052-4110-9015, in connection
with the acquisition of one previousiy owned concrete
mixer/truck, which Ordinance was adopted by the Councii of the
City of Roanoke at a regular meeting held on Monday, December 21,
1987.
Sincerely, ~//~
Mary F. Parker, CMC
City Cierk
MFP:ra
Enc.
pc: Mr.
W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. William L. Stuart, Manager, Street Maintenance
Mr. George C. Snead, Jr., Director of Administration
Pubiic Safety
Mr. D. Darwin Roupe, Manager, Generai Services
and
I~,om456 Municil:~lBuildlng 215(~urchAvenue,$.W. Roonoke,'vlrginla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 198L
No. 28924.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Works
Street Maintenance (1) ..........................
Fund Balance
Capital Maintenance & Equipment Replacement
Program - City Unappropriated (2) ................
1) Other Equipment (001-052-4110-9015) $ 17,875
2) CMERP City (001-3332) (17,875)
$16,658,327
2,149,344
$ 2,362,062
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
'8/
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Purchase of Previously Owned
Concrete Mixer/Truck, Bid Number
87-11-48
This is to concur in the Bid Committee's recommendation
relative to the above
appropriate action.
WRH/DDR/ms
cc: City Attorney
Director of Finance
subject and recommend it to you for
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Bids to Purchase Previously
Owned Concrete Mixer/Truck,
Bid Number 87-11-48
I. BACKGROUND
November 10, 1987, Council designated funds in the
Capital Maintenance and Equipment Replacement
Program to purchase subject equipment.
Requested equipment is to provide the Street
Maintenance Department with proper equipment to
continue to perform assigned duties.
Bid request were sent specifically to four (4)
vendors. This request was also advertised in the
Roanoke Times and World News on November 22, 1987.
Bids were received, after due and proper adver-
tisement, in the Office of the Manager of General
Services on December 4, 1987, at 2:00 p.m., at
which time all bids so received were publicly
opened and read.
II. CURRENT SITUATION
Two (2) bid responses were received. Bid tab-
ulation is attached.
Be
Bids were evaluated, in a consistent manner, by
representatives of the following departments:
Street Maintenance
General Services
III. ISSUES
A. Need
B. Compliance with Specifications
C. Fund Availability
Honorable Mayor and City Council
Page 2
IV. ALTERNATIVES
Council accept the low bid as submitted by
Brandywine Auto Sales, Inc. to provide and deliver
one (1) previously owned concrete mixer/truck as
described in their bid response, for the total
amount of $17,875.00.
Need - this alternative is necessary for the
replacement of equipment which is 20 years
old and has been operated over 150,000 miles.
Compliance with Specifications - the bid as
submitted by Brandywine Auto Sales, Inc.
meets all required specifications. Represent-
atives of the City's Street Maintenance and
Motor Vehicle Maintenance Departments have
inspected the equipment and found it to be in
good operating condition.
Fund Availability - funds have been desig-
nated in the current Capital Maintenance and
Equipment Replacement Program.
B. Reject all bids.
Need - necessary equipment for the proper
operation of the Street Maintenance Depart-
ment would not be obtained.
Compliance with Specifications - would not be
a factor in this alternative.
Fund Availability - funds designated for this
purchase would not be expended.
RECO~9~ENDATION
City Council concur with Alternative "A" - accept
the low bid as submitted by Brandywine Auto Sales,
Inc., to provide and deliver one (1) previously
owned concrete mixer/truck as described in their
bid proposal, for the total amount of $17,875.00
and reject other bid.
Council appropriate $17,875.00 from the Capital
Maintenance and Equipment Replacement Program to
Street Maintenance account number 001-052-4110-
9015.
Honorable Mayor and City Council
Page 3
WFC/DDR/ms
cc: City Attorney
Director of Finance
Committee:
Respectfully submitted,
William F. Clark '
liam L. Stuart
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of General Services,
2:00 p.m., December 4, 1987, for
Previousl¥Owned Concrete Mixer/Truck
Bid Number 87-11-48
ITeM
1-Previously owned concrete
mixer/truck in accordance
with City of Roanoke Specifi-
cations and delivered f.o.b.
Roanoke, Virginia.
Brandywine
Auto Salesf Inc.
A.E. Finley and
Associates of Va. Inc.
*$17,875.00
$23,150.00
Delivery
3 days
7 days
*Indicates Recommendation
William F. Clark
william L. Stuart
D. Darwin Roupe
C~qtce o~ r~e C~y C3e~
December 23, 1987
File #144-472
First Piedmont Corporation
P. O. Box 1069
Chatham, Virginia 24531
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28927, accepting your bid to
furnish and deliver to the City of Roanoke, three new rear
loading refuse bodies, in the tota: amount of $61,083.05, which
Ordinance was adopted by the Council of
regular meeting held on Monday, December
the City of Roanoke at
21, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
a
MFP: ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn Co Dibling, Jr., City Attorney
Mr. Joe~ M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Donald E. Keaton, Manager, Refuse Collection
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, Genera~ Services
and
Room 456 Municil::~al Building 215 ~urch Avenue, S.W. Roanc:~e, ~rglnlo 24011 (703) 981-2541
Office of the Qty Cler~
December 23, 1987
File #144-472
Mid-State Equipment Company,
P. O. Dox 249
Buchanan, Virginia 24066
Fulton Trucks, Inc.
P. O. Box 6337
Roanoke, Virginia 24017
Cavalier Equipment Company
P. O. Box 12507
Roanoke, Virginia 24026
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28927, accepting the bid of
First Piedmont Corporation to furnish and deliver to the City of
Roanoke, three new rear loading refuse bodies, in the total
amount of $61,083.05, which Ordinance was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
December 21, 1987.
On behalf of the Council, I would ~ike to express appreciation
for submitting your bid on the abovedescribed equipment.
Sincerely,(..~ ~'~ ~' ._~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
Room456 Municll~alBuilding 215 Churah Avenue, S.W.l~anoke, Vtrginlo24011 (700)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28927.
AN ORDINANCE providing for the purchase of three (3) new rear
loading refuse bodies for use by the City, upon certain terms and
conditions, by accepting a bid made to the City for furnishing
and delivering such equipment; rejecting other bids made to the
City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of First Piedmont Corporation, made to the City
offering to furnish and deliver to the City, f.o.b., Roanoke,
Virginia, three (3) new rear loading refuse bodies for the sum of
$61,083.05, is hereby ACCEPTED.
2. The City's Manager of General Services is authorized and
directed to issue the requisite purchase order therefor, incorpo-
rating into said order the City's specifications, the terms of said
bidder's proposal, and the terms and provisions of this ordinance.
3. The other bids made to the City for the supply of such
equipment and the bid made for three new cabs/chassis for use
with such equipment are hereby REJECTED, and the City Clerk is
directed to notify such other bidders and to express the City's
appreciation for their bids.
4. The City's Manager of General Services is hereby autho-
rized and directed to promptly readvertise for bids on three (3)
new cabs/chassis for use with the aforesaid refuse bodies.
municipal
ordinance
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City Clen~
December 23, 1987
File #60-144-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28926, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriation Ordinance, providing for the appropriation of
$61,083.00 from Capital Maintenance and Equipment Replacement
Program to Refuse Collection Department Account No.
001-052-4210-9010, in connection with the purchase of three new
rear loading refuse bodies, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, December 21, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Donald E. Keaton, Manager, Refuse Collection
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. D. Darwin Roupe, Manager, General Services
and
Room4.56 Municll:~alBuilding 215 C~hurch Avenue, S.W. Roonoke, VIrgtn~24~11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28926.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriation Ordinance, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriation Ordinance be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Works
Refuse Collection
$16,701,535
(1) ............................. 3,414,619
Fund Balance
Capital Maintenance & Equipment Replacement Program
City Unappropriated (2) ............................
2,318,854
(1) Vehicular Equipment 001-052-4210-9010 $61,083
(2) CMERP - City 001-3332 61,083
IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
this
ATTEST:
City Clerk
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Bids on Refuse Trucks,
Bid Number 87-11-47
This is to concur in the Bid Committee's report
relative to the above subject and recommend it to you for
appropriate action.
WRH/DDR/ms
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herbert
City Manager
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Bids on Refuse Trucks
Bid NuzZler 87-11-47
I. BACKGROUND
November 10, 1987, City Council designated funds
in the Capital Maintenance and Equipment Replace-
ment Program to provide for the purchase of refuse
equipment.
Be
Bid request were sent to twenty (20) truck and
body suppliers. This request was also advertised
in the Roanoke Times and World News on November
22, 1987.
Bids were received, in the Office of the Manager
of General Services on December 4, 1987, at 2:00
p.m., at which time all bids so received were
publicly opened and read. Bid tabulation is
attached.
Bonds - performance bonds in the amount of the bid
was specifically identified in the specifications.
II. CURRENT SITUATION
A. Bid responses received are as follows:
1. One (1) response for the cab/chassis
2. Three (3) responses for the rear loading
refuse bodies.
Manager of General Services and Manager of Motor
Vehicle Maintenance both contacted several vendors
who did not bid. While the responses varied, more
than one vendor did indicate that they would sub-
mit a proposal if the City chose to re-advertise
for bids.
Ail bids were evaluated in a consistent manner by
representatives of the following departments:
General Services
Motor Vehicle Maintenance
Refuse Collection
Honorable Mayor and City Council
Page 2
III.
A. Need
B. Compliance with Specifications
C. Fund Availability
IV. ALT~i~NATIVES
Council accept the low bid meeting specifications
for three (3) new rear loading refuse bodies as
submitted by First Piedmont Corporation for the
total amount of $61,083.05; and reject the single
bid submitted for new cab/chassis and direct that
this equipment be re-advertised for bids.
Need - this alternative will partially
provide for the replacement of equipment
which is costly to maintain and operate;
fulfillment of this need will depend upon
later award of contracts for truck cabs/
chassis on which to mount the new refuse
bodies.
2e
Compliance with Specifications - the bid, as
recommended in this alternative, meets all
City specifications.
Fund Availability - funds are available in
the Capital Maintenance and Equipment
Replacement Program for this purchase.
Council accept the lowest bids meeting
specifications, for refuse equipment as follows:
Three (3) New Cabs/Chassis as submitted by
Fulton Trucks, Inc. for the total cost of
$201,288.00.
Se
Three (3) New Rear Loading Bodies for the
above Cabs/ Chassis as submitted by First
Piedmont Corporation for the total amount of
$61,083.05.
Need - this alternative will allow the
replacement of equipment which is 15
years old and costly to maintain and
operate.
Honorable Mayor and City Council
Page 3
IV. ALTERNATIVES - continued
We
be
Compliance with Specifications - the
bids, as recommended in this alter-
native, meets all required city
specifications; there was, however, only
a single bid submitted for new cabs-
chassis.
Ce
Fund Availability - funds necessary to
purchase subject equipment have been
designated in the current Capital
Maintenance and Equipment Replacement
Program; total bids are within original
estimates
C. Reject all bids.
Need - necessary replacement of equipment
would not be accomplished.
e
Compliance with Specifications - would not be
a factor in this alternative.
Fund Availability - funds designated for this
purchase would not be expended.
RECO~4ENDATION
A. Council concur in Alternative "A" -
accept the low bid meeting specifications,
for three (3) new rear loading refuse bodies
from First Piedmont Corporation for the total
amount of $61,083.05.
aDDroDriate $61,083.05 from Capital
Maintenance and Equipment Replacement Program
to Refuse Collection Department account
001-052-4210-9010 to provide for this
purchase.
reject all other bids and direct the prompt
re-advertisement for bids on three (3) new
cabs/chassis for the above described refuse
bodies.
Honorable Mayor and City Council
Page 4
Respectfully submitted,
William F. Clark
Donald E. Keaton
WFC/DDR/ms
cc: City Attorney
Director of Finance
D. Darwin Roupe /
0 ~)~
4J
U ~
0
'O
0
~J
U
o
o
ii
0
O
December 21, 1987
TO:
FROM:
SUBJECT:
Honorable Mayor and Members
Joel M. Schlanger
Monthly Financial Report
of City Council
Attached is a copy of the financial report for the
month of November, 1987.
JMS:dp
GENERAL FUND
CONTINGENCY BALANCE
AS OF NOVEMBER 30, 1987
Ba]anoe July 1, 1987
Cu,,,~nity Plar~
Gr~u~s Maintenan~
~al ~te
~c ~1~
~c ~l~t
~ ~il
~e ~fi~
Fifth Platting District Dues
Site Analysis
Printin~ for Co~e Supplement
R~pl (~y~e $~=~tic~
~=gic~al Partnership Dues
Local ~%are of Operatic~s
Office B~z~atic~
Furniture
$ 276,860
5,000)
5,000)
1,576)
5,000)
5,000)
3,500)
5,000)
3,000)
400)
2,002)
1,000)
27,742)
14,400)
5,000)
1,302)
70,50~)
121,433
F,~l~,nce July 1, 1987
Transfer to C~pital
BC/BS Plaza
~rine Hill Tennis Courts
City Limit Signs
$ 150,000
(21,720)
( 7,000)
( 5,000)
116,280
Maintenance of ~AssetsCc~3J~:
Balance July 1, 1987
200,000
~quiu~ntRepla~L~tCcntir~er~y:
~l~nceJ~ly 1, 1987
750,000
Total Ccnt/n~encyBa]ance $1,187,713
~~ ~ § § ~ ~ ~ ° o o
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDED NOVEMBER 30, 1987
Ccm~er~ ~l Sales
uc~estic Sales
I,~% ,~trial Sales
Tc~n of vinton
~ Services
G~n~ral Expm~ses
Interest on Investments
Bents
Bad Debt Collecticrs
Total Nor~Operatirq
Ir,~.,L= Before No--ting E~penses
Net
1987
$ 442,380
649,157
48,150
26,896
614,736
156,659
1,937,978
307,927
298,488
173,881
76,851
857,147
1,080,831
255,818
825,013
53,847
2,825
386
3,038
60,096
885,109
11,528
11,528
$ 873,581
1986
$ 421,159
639,707
49,414
17,715
313,569
126,854
1,568,418
300,789
373,526
153,724
95,626
923,665
644,753
245,920
398,833
77,880
2,038
11,182
3,297
94,397
493,230
15,445
15,445
$ 477,785
WATER FUND
CONTINUED
Office Furniture & Equi[~ent
%%hicular fguiiment
S.W. Trunk Line (l~Tase 4)
12 Line ~b~d~ll
16 Line G.C. Tank %3
New Services Hyd. Lines FY 87
New Services Hyd. Lines FY 88
Unidentified Plant Fe~mc~m~nt FY 87
Unidantified Plar~ ~pla~L~L FY 88
Boxley Hills Pu~p
Franklin ~ Tank Iand
FY85 Projects Design
FY86 Projects Design
Watarshed ~cn Carvins Cove
Prior Year E~penditux~s
Year to Date
$ 1,035
13,723
23,826
2,276
37,525
432,035
294,490
181,632
50,287
24,156
7,695
20,688
62,100
169,559
141,251
11,371
174,153
24,743
12,103
227,336
51,093
196,412
2,159,489
1,553,697
$ 605,792
D~.'~: Sa~ of these pro~=cts ar~ cc~tinu~d frc~ FY 87 with inoepticn to date totals.
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDED NOV~24BER 30, 1987
Custcrrer Services
Interfund Services
~ersc~sl Bervi~es
Operattng Income Before Depreciatic,~
I~ss: Depreciatic~
Add:' No~tir~ InoxL%=
Misce] ] aneous
Incare Before Ncn-4Dperating E~penses
Less: Non-O~ting mpenses
1987
$1,725,185
276,312
96,754
431,980
21,496
56,245
4,433
2,612,405
469,569
1,404,138
1,873,707
738,698
372,766
365,93
120,780
6,378
3,378
130,536
496,468
50,516
$ 445,952
1986
$1,683,528
321,574
61,739
312,360
13,883
37,001
3,235
2,433,320
484,900
1,313,255
1,798,155
635,165
360,414
274,751
93,453
14,970
4,276
112,699
387,450
58,139
$ 329,311
Net Incare
SEWAGE TREATMENT FUND
CONTINUED
Digester Gas Line
g!~ Land Acquisiticn
Blue Hills ~ive Ext. @ NCIT
Sewage Lift Staticm
Fine Mesh Screens
Less Prior Year Expenditures
Year to Date
$ 7,160
24,440
315,374
148
26,113
17,853
445,875
84,854
12,250
86,095
267,136
22,745
36,494
17,650
1,364,187
360,927
$1,003,260
Null: Sc~e of these pro~ts are cc~tinusd frcm FY 87 with inception to date totals.
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDED NOVEMBER 30, 1987
Building and ~lui~,=~t laentals
Tennin~ ~uildi~ Rentals
~s~
Net Incon~
1987
$ 147,715
67,732
72,067
12,719
10,030
651,562
16,321
12,951
991,097
176,368
459,167
635,535
355,562
241,764
113,798
67,246
67,246
181,044
45,907
$' 135,137
1986
$ 151,341
67,939
85,965
17,985
9,339
607,473
10,852
14,004
964,898
167,228
394,084
561,312
403,586
226,557
177,029
111,695
111,695
288,724
47,355
$ 241,369
ROANOKE REGIONAL
AIRPORT COMMISSION
CONTINUED
New Airport Pro~ts FY 87
New ~ Projec~ FY 88
AlP ~01
Noise Protection &
airm~ ~ S=~y
Year to Date
$ 2,514
2,400
42,500
105,027
79,677
93,792
1,903,822
48,262
40,948
31,150
I~ss Prior Year Expenditures
Total Current Year E~ditures
2,350,092
2,004,408
$ 345,684
~Oi~: Sc~e of these pro~ts are ccnt/nued frcm FY 87 with inception to date totals.
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STAT]~4ENT
FOR THE 5 MONTHS ENDED NOVfZ4BER 30, 1987
Pe_rsc~ Services
P~L,~tic~l E~enses:
Personal Services
Operating (Loss) Before Depreciati(an
O~-ratirg
Add: N~-0peratin~
Total Non-0peratirg
1987
127,424
17,674
53,215
1,280
38,954
37,575
276,122
196,383
141,358
199,421
22,928
4,527
564,617
288,495)
120,515
( 409,010)
21,702
6,628
28,330
$( 380,680)
1986
$ 90,775
22,650
24,230
9,774
15,713
24,218
187,360
188,781
115,903
217,704
16,437
1,368
540,193
352,833)
127,102
( 479,935)
23,545
1,832
25,377
$( 454,558)
~c (U~s)
11
CIVIC CENTER FUND
CONTINUED
Year to Dste
$ 16,977
$ 16,977
12
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDED NOVf~4BER 30, 1987
Total Operating E~penses Before Depreciation
Operating Inou~e (Inss) Before Depreciation
Operatirg (~ss)
!_tTterest on Illve~,t~uzts
1987
$2,068,928
2,068,928
1,444,130
754,789
2,198,919
(129,991)
185,044
(315,035)
30,533
30,533
$(284,502)
1986
$2,454,256
2,454,256
1,472,141
656,635
2,128,776
325,480
166,205
159,275
3,783
3,783
$ 163,058
(ross)
INTERNAL SERVICE FUND
CONTINUED
u~{]ity Sine Service - Furniture & B~uiIm~nt
Utility ~ Service - Vehio,lar
L~il~ty Line S~ce - Oaher B~uiE~ent
~ vehio~l~r Mair~
Year torte
$ 54,552
545
69,800
60,164
1,140
$ 186,201
CITY OF ROANOKE, UIRGZNT&
CZTY TDEAS~ER'S OFFICE
GENERAL STATEflENT OF ACCOUNTANILZTY
fOR HONTH ENOEO NODEHBER BO, 1987
TO THE DTRECTOR OF FZHANCE:
GENER~ STATEHENT OF ACCOUNT~ZL~TY OF THE CZTY TREABONER OF THE CZTY OF RONtOKE, U~RGZ#ZA
FOR THE FONDS OF SATD CTTY THE NONTH ENDED NODENOE8 BO, 1987.
FOND BALANCE AT RECEZPT5 DZSBUgSENENTS B~ANCE AT BALANC~ AT
OCT. 31, 1987 NOV. 30, 1987 NOV. 30, 1986
GENERAL KlO,BTT,050.37 $7,940,810.58 $9,970,0~9.69 $8,947,831.86 $8,D44,BD7.49
CANITM. $20,470,4D6.14 $D65,929.71 $371,051.70 $20,365,304.15 $18f874,845.74
DEBT SERBICE $50D,211.89 9111,90D.32 $182,302.60 $431,817.61 $5,761,683.68
HATER $1,899,073.67 $849,376.10 $252~245.96 $1,996,203.8! $2,209,811.99
6ENAG~ TREATHEHT $3,953,089.16 $543,975.76 $489,714.94 94,007,349.96 $4,057,2&5.25
AIRPONT $2,204,454.99 $184,918.70 $126,744.89 $2,2&2,629.80 $4,444,8~2.53
CZVZC CENTER $588,224.79 $90,506.70 $96,991.62 $581,739.66 $675f050.36
Z#TERHAL SERVZCE $1,154,452.47 $420,201.22 6341,135.76 $1,233~519.53 $234,341.10
PAYROLL ($3,432,930.20) $7,336,460.18 $7,7&1,911.02 ($3,958r391.04) $130,846.26
PUBLZC ASS!STANCE ($243,970.40} 6272,976.69 $230,768.37 ($2'~1~762.08) $14,635.35
FZFTN DZST CONSODTZON ($29,682.71) $240,3S0.95 9160,448.02 $50,220.22 ($17,8~.35)
ONRNT PflO$RANS (6210,380.86) $1,332,012.23 $1,667,254.9B ($545,9a3.56)
TOTAL $37,831,820.31 $19,099,427.74 $21,670,S99.5! $35,250,&48.54 $BD,Btl,810.O9
CERTZFZCATE
! HEREBY CERTZFY THAT THE FOREGO!NC !S A TRUE 5TATEHENT OF NY ACCOUNTABZLZTY TO THE CZTY OF
ROANOKE, UZRCZNZA, FOR THE FUND5 OF THE UANZOUS ACCOONT5 THEREOF FOR THE HONTH END!HE
HOUEHBER DO, 1967 THAT 5AZD FOREgO!NO:
CERTZF!CATE5
CASH OF DEPOSZT5
UNITEB STATE5
SECUDITIES TOTALS
CASH !N HAND
CASH !N O0#INZON 8ANN
!NUESTflENT5 ACGUZRED FRON COHPETZT!VE PROPOSALS:
DONZNION BANK
COLON!AL AHEflZCAN HATZOHAL BANK
CflESTAR RANK
5[~HET BANK
CENTRAL FIDELZTY
FIRST FEDERAL SAVZNG5 & LOAN
6112,8&1.01 $112,861.01
$2,&37,787.53 62,637,787.53
$4,000,000.00 06,500,000.00 $10,500,000.D0
$12,000,000.00 S12,000,000.00
S6,000,000.00 S6,000,000.00
S4,000,000.00 $4,000,000.00
TOTALS S2,750,648.§4 $26,000,000.00 J6,500,000.00 S35,250,648.54
DATE: DECEHBEfl 13, 1997 ~_./~.~
ROANOKE CZTY TREASONEfl
15
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 5 MONTHS ENDED NOVS~4BER 30, 1987
1987
$ 1,903,644
1,320,317
838,940
105,898
$ 4,168,799
1986
$ 1,737,440
1,291,401
1,635,408
45,701
$ 4,709,950
Acti~ Service Death Benefit
Net ~ Year to Este
$ 1,685,236
102,262
-0-
112,061
2,354
1,519
1,903,432
$ 2,265,367
$ 1,663,341
93,372
6,717
81,565
2,354
35,521
1,882,870
$ 2,827,080
16
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF NOVEMBER 30, 1987
Investn~r*ts:
(ma]~Ket value - 1987 $78,098,062 and 1986 $80,292,349)
prep~d ~
Total Assets
1987
$ 609
81,775,618
2,825
$81,779,052
1986
$ 336
70,634,014
8,476
$70,642,826
Fund ~ance, July 1
Net Inure= Year to Date
$79,513,685
2,265,367
81,779,052
$81,779,052
$67,815,746
2,827,080
70,642,826
$70,642,826
17
Office of ~ne Qty Clerk
December 23, 1987
File #42
J. M. Blair Company, Inc.
2752 Mary Linda Avenue, N.
Roanoke, Virginia 24012
Ee
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28929, accepting your bid
for installing exterior lighting on the Market Square Building,
in the total amount of $12,980.00, which Ordinance was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, December 21, 1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
Mr. W. Robert Rerbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
Ms. Delores C. Daniels, Citizens' Request for Service
Room456 Munlcll:~lBuilding 215C~urchAve~ue, S.W. Roanoke,~rgln~24~11 (703)981-2541
Office of the City
December 23, lg87
File #42
Davis H. Elliot Company,
P. 0. Box 12707
Roanoke, Virginia 24027
/nc,
Ladies and Gentlemen:
! am enclosing copy of Ordinance No. 28929, accepting the bid of
J. M. Blair Company, Inc., for installing exterior lighting on
the Market Square Building, in the total amount of $12,980.00,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, December 21, 1987.
On behalf of the Council, I would like to express appreciation
for submitting your bid on the abovedescribed project.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room456 MunlcipalBuildlng 215C~urchAve~ue,$.W. Roano~e, Vlrglnla24011 (703) 981-2.'.'S41
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28929.
AN ORDINANCE accepting the bid of J. M. Blair Company, Inc., for
installing exterior lighting on the Market Square Building, upon cer-
tain terms and conditions, and awarding a contract therefor; authoriz-
ing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of J. M. Blair Company, Inc., made to the City in the
total amount of $12,980.00 for installing exterior lighting on the
Market Square Building, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in the
contract documents offered said bidder, which bid is on file in the
Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City
Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, the requisite contract with the successful
bidder, based on its proposal made therefor and the City's specifica-
tions made therefor, said contract to be in such form as is approved
by the City Attorney, and the cost of said work to be paid for out of
funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder
such bid.
and to express to each the City's appreciation for
municipal government, an emergency is deemed to exist, and
nance shall be in full force and effect upon its passage.
ATTEST:
In order to provide for the usual daily operation of the
this ordi-
City Clerk.
December 23, 1987
File #60-42
Mr. Joe~ M. Schtanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schtanger:
I am attaching copy of Ordinance No. 28928, amending and reor-
daining certain sections of the 1987-88 General and Capital Funds
Appropriations, providing for the transfer of $14,000.00 from the
Capital Maintenance and Equipment Replacement Program to Market
Square Building Exterior Lighting, in connection with award of a
contract for exterior lighting of the Market Square Building at
32 East Campbell Avenue, which Ordinance was adopted by the
Councii of the City of Roanoke at a regular meeting held on
Monday, December 21, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
EnCo
pc: Mr.
Mr.
Mr.
Ms.
Mr.
Ms.
W. Robert Herbert, City Manager
William F. Clark, Director of PubZic Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Kit B. Kiser, Director of Utilities and Operations
De~ores C. Daniels, Citizens' Request for Service
Room 456 Municipal Building 2 t 5 C~urch A',~,que, S.W. Roanoke, Virginia 24~11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28928.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
ApDropriations
Non-Departmental
Transfers to Other Funds
Fund Balance
Capital Maintenance &
City Unappropriated
Equipment Replacement Program-
(2) ............................
$10,728,860
8,774,490
$ 2,365,937
Capital Fund
ADDropriations
General Government
Market Square Buildings Exterior Lighting
1) Transfer to Capital
2) CMERP ~ City Unappr.
3) Appr. from Gen. Rev.
(3) .......
(001-004-9310-9508) $ 14,000
(001-3332) (14,000)
(008-052-9593-9003) 14,000
$12,738,186
14,000
BE IT FURTHER ORDAINED that, an emergency existing, this
ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Exterior Lighting
Market Square Building
32 g. Campbell Avenue
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/mm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Citizens' Request for Service
City Engineer
Construction Cost Technician
Roanoke, Virginia
December 21, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Exterior Lighting
Market Square Building
32 E. Campbell Avenue
Roanoke, Virginia
I. Background:
City Council, at its November 23, 1987 meeting, publicly
opened and read aloud the bids received for the Exterior
Lighting of the Market Square Building at 32 E. Campbell
Avenue, Roanoke, Virginia.
Two (2) bids were received with J. M. Blair Company, Inc., of
Roanoke, Virginia submitting the Iow bid in the amount of
$12~980.00 and 60* consecutive calendar days after fixtures
are received.
Manufacturers and suppliers no longer store items such as the
light fixtures specified for this project. Such items are
not manufactured until after an approved shop drawing has
been received. For this reason the low bidder quoted a
completion time of 60 consecutive calendar days after the
fixtures are received.
Second bidder quoted a firm time of 120 consecutive calendar
days construction time. With approval of the City Attorney,
a firm time of 120 consecutive calendar days has been nego-
tiated with the low bidder so as to fix the completion sche-
dule for this work.
Project consists of supplying and installing strip lighting
that will go completely around the top of the Market
Building. It is designed to draw attention to the building
at night and add to the festive aire in the Market Area.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the
Contract Documents.
B. Amount of the low bid.
Page 2
C. Fundin~ of the project.
D. Time of completion.
III. Alternatives are:
Award a lump sum contract to J. M. Blair Company, Inc., in
the amount of $12~980.00 and 120 consecutive calendar days
for the Exterior Lighting of the Market Square Building at 32
E. Campbell Avenue, Roanoke, Virginia, in accordance with the
Contract Documents as prepared by the Office of City
Engineer.
1. Compliance of the bidders with the requirements of the
Contract Documents was met.
2. Amount of the low bid is below the engineer's estimate
and is acceptable.
3. Fundin~ is available in the Capital Maintenance and
Equipment Replacement Program (CMERP) Account.
4. Time of completion is negotiated as 120 consecutive
calendar days, which is acceptable.
B. Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the
Contract Documents would not be an issue.
2. Amount of the low bid could increase if rebid at a later
date.
3. Fundin~ would not be encumbered at this time.
4. Time of completion would be extended.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative A.
Authorize the City Manager to enter into a contract with
J. M. Blair Company, Inc. for the Exterior Lighting of the
Market Square Building at 32 E. Campbell Avenue, Roanoke,
Virginia in accordance with the Contract Documents as pre-
pared by the Office of City Engineer in the amount of
$t2~980.00 and 1--20 consecutive calendar days construction
time.
Page 3
Authorize the appropriation of $14~000.00 from the Capital
Maintenance and Equipment Replacement Program Account to be
transferred to a project capital account as established by
the Director of Finance, $12~980.00 contract amount plus
$1,020.00 project contingency amount. Any funds remaining in
the project capital account after the completion of the pro-
ject shall be returned to the CMERP account.
D. Reject the other bid received.
Respectfully submitted,
Chairman
zlliam F. Clark
RAG/LBC/mm
Attachment: Tabulation of Bids
cc:
City Attorney
Director of Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
Kit B. Ki~-
TABULATION OF BIDS
EXTERIOR LIGHTING
MARKET SQUARE BUILDING
32 E. CAMPBELL AVENUE
ROANOKE, VIRGINIA
Bids opened before City Council on November 23, 1987 at 2:00 p.m.
BIDDER LUMP SUM BOND NO. DAYS
J. M. Blair Company, Inc. $12,980.00 YES 120'
Davis H. Elliot Company, Inc. $14,980.00 YES 120
Estimated Cost: $22,000.00
* Originally quoted as 60 calendar days after receipt of fixtures.
Office of City Engineer
Roanoke, Virginia
December 21, 1987
Office c~ ~e City Cle~
November 24, 1987
File #42
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit Bo Kiser )
Gentlemen:
The following bids for exterior lighting for the Market Square
Building, 32 Campbell Avenue, S. E., were opened and read before
the Council of the City of Roanoke at a regular meeting held on
Monday, November 23, 1987:
BIDDER BASE BID TOTAL
J. M. Blair Company, [nc. $12,980.00
Davis H. Elliot Company, [nc. 14,980.00
On motion, duly seconded and unanimously adopted, the bids were
referred to you for tabulation, report and recor~nendation to
Council.
Sincere ly,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc:
J. M. Blair Company, Inc., 2752 Mary Linda Avenue, N. E.,
Roanoke, Virginia 24012
Davis H. Elliot Company, Inc., P. O. Box 12707, Roanoke,
Virginia 24027
Mr. Wilburn C. Oibling, Jr., City Attorney
Room 456 Municlp~l Building 2t5 C~urch Av,~'~ue, S.W. Roanoke, Virginia 24~11 (703) 981-2541
Or, ce of the City C]en~
December 23, 1987
File #514
Mr. Philip H. Lemon
Attorney
P. O. Bom 21109
Roanoke, Virginia 24018
Dear Mr. Lemon:
I am enclosing copy of Ordinance No. 28884, permanently vacating,
discontinuing and closing certain portions of Winston Avenue,
S. W., which Ordinance was adopted by the Council of the City of
Roanoke on first reading on Monday, December 7, 1987, also
adopted by the Council on second reading on Monday, December 21,
1987, and will take effect ten days foitowing the date of its
second reading.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc:
Clydesdale Street, S. W.,
Building Supply, Box 562,
Dox 2321, Roanoke, Virginia
Mr. Richard A. Dearing, 501
Roanoke, Virginia 24014
Mr. James A. Boone, c/o Ideal
Rocky Mount, Virginia 24t51
H. F. Realty Associates, P. O.
24010
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, ,Ir., City Attorney
Mr. Van W. Moody, III, Director of Real Estate Valuation
Ms. Susan S. Goode, Chairman, City Planning Commission
Mr. L. E/wood Norris, Chairman, Board of Zoning Appeals
Mr. William F. Clark, Director of Public Works
Room 456 Municipal Buildincj 215 Church A'v~ue, S.W. Roanoke, ',,'lrgin~ 24011 (703) 98~-2541
Mr. Philip H. Lemon
Page 2
December 23, 1987
pc:
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William M. Hackworth, Assistant City Attorney
Mr. Charles M. Huffine, City Engineer
Mr. Ronatd H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. Marlles, Agent, City Planning Commission
Ms. Toby S. Brown, Secretary, City Planning Corrgnission
Ms. Doris Layne, Office of Real Estate Valuation
Mr. J~ome S. Howard, Jr., Commissioner of Revenue
C)ftice of ~e City Clerk
December 23, 1987
File #514
Miss Patsy Testerman
Clerk of the Circuit Court
Roanoke, Virginia
Dear Miss Testerman:
I am attaching copy of Ordinance No. 28884, for proper recor-
dation in your office, which provides for the permanent vacating,
discontinuing and closing of certain portions of Winston Avenue,
S. W., which Ordinance was adopted by the Council of the City of
Roanoke on first reading on Monday, December 7, 1987, also
adopted by the Council on second reading on Monday, December 21,
1987, and will take effect ten days following the date of its
second reading.
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. Philip H.
Virginia 24018
Lemon, Attorney, P. O. Box 21109, Roanoke,
Room456 MuniclpalBuildlncj 215 Church Ave~ue, S.W. Roanc~e, VIrglnto24011 (703)981-2541
8K1575P6 00556
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987. '88 ~ -,'~ ~ ~.~
No. 2888~.
AN ORDINANCE permanently, vacating, discontinuing and closing cer-
tain public right-of-way in the City of Roanoke, Virginia, as is more
particularly described hereinafter.
WHEREAS, Valley Lumber Corporation, E. Marvin Lemon and others,
have filed an application to the Council of the City of Roanoke,
Virginia, in accordance with law, requesting the Council to per-
manently vacate, discontinue and close the public right-of-way
described hereinafter; and
WHEREAS, the City Planning Commission, which after giving proper
notice to all concerned as required by $30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council.
WHEREAS, a public hearing was held on said application by the City
Council on December 7, 1987, at 7:30 p.m., after due and timely
notice thereof as required by $30-14, Code of the City of Roanoke
(1979), as amended, at which hearing all parties in interest and citi-
zens were afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors
affected by the requested closing of the subject public right-of-way
have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no
inconvenience will result to any individual or to the public from per-
manently vacating, discontinuing and closing said public right-of-way.
BK1575P6 00557
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke,
Virginia, that that public right-of-way situate in the City of
Roanoke, Virginia, and more particularly described as follows:
1. Deed description for portion (0.024 ac.) of
Winston Avenue, S. W., to be vacated and added to the
property of James Andrew Boone and Cecil E. Hodges, Jr.,
being an addition to Lots 15 through 21, and portion of
Lot 22, Block 16, Map of Revised Part of Roanoke Colon-
ial Heights Company, Inc. (Roanoke County Plat Book 1,
Page 150), is as follows:
BEGINNING at Corner #1, an existing PK nail set,
said point located on the southerly right-of-way of
Winston Avenue, S. W., 40' right-of-way, said point also
being the northwesterly corner of Lot 14, Block 16, Map
of Revised Part of Colonial Heights Company, Inc.
(Roanoke County Plat Book 1, Page 150) and property of
Richard Dearing, et ux; thence leaving Dearing and with
3 new division lines through Winston Avenue, S. W., N.
34" 35' 00" W. 2.75 feet to Corner #2; thence N. 55" 25'
00" E., 379.00 feet to Corner #3; thence S. 34° 35' 00"
E. 2.75 feet to Corner #4, said point located on the
southerly right-of-way of Winston Avenue, S. W.; thence
with Winston Avenue 8. 55" 25' 00" W. 379.00 feet to
Corner #1, the place of BEGINNING and containing 0.024
acres, as more particularly shown on plat prepared by
Buford T. Lumsden and Associates, P.C. - Engineers and
Surveyors, Roanoke, Virginia, dated October 13, 1987,
shown as Attachment B, and attached to the Application
for Vacating, Discontinuing and Closing portions of
Winston Avenue, S. W., filed in the Office of the City
Clerk on October 14, 1987.
2. Deed description of portion (62 square feet) of
Winston Avenue, S. W., to be vacated and added to pro-
perty of James Andrew Boone and Cecil E. Hodges, Jr.,
being added to Lots 26, 27 and portion of Lot 28, Block
16, Map of Revised part of Colonial Heights Company,
Inc. (Roanoke County Plat Book 1, page 150), is as
follows:
BEGINNING at Corner #1, an iron pin set, located on
the southerly right-of-way (40' right-of-way) and said
point also being the northeast corner of Lot 25, Block
16, Nap of Revised Part of Roanoke Colonial Heights
Company, Inc. (Roanoke County Plat Book 1, Page 150);
thence leaving Lots 25 and with 3 new division lines
through Winston Avenue, N. 34° 35' 00" W., 0.50 feet to
Corner #2; thence N. 55° 25' E. 124.06 to Corner #3;
BK1575P6
00558
thence S. 34' 35' 00" E., 0.50 feet to Corner #4, said
point located on the right-of-way of Brandon Avenue;
thence leaving Brandon Avenue and with the southerly
right-of-way of Winston Avenue, S. W., S. 55' 25' 00" W.
124.06 feet to Corner #1, the place of BEGINNING and
containing 62 square feet, as more particularly shown on
plat prepared by Buford T. Lumsden & Associates, P. C.
Engineers and Surveyors, Roanoke, Virginia, dated
October 13, 1987, shown as Attachment B, and attached to
the Application for Vacating, Discontinuing and Closing
portions of Winston Avenue, S. W., filed in the Office
of the City Clerk on October 14, 1987.
be, and it hereby is, permanently vacated, discontinued and closed,
and that all right and interest of ~the public in and to the same be,
and hereby is, released insofar as the Council of the City of Roanoke
is empowered so to do, reserving however, to the City of Roanoke an
easement for sewer lines and water mains and other public utilities
that may now be located in or across said public right-of-way,
together with the right of ingress and egress for the maintenance or
replacement of such lines, mains or utilities, such right to include
the right to remove, without the payment of compensation or damages of
any kind to the owner, any landscaping, fences, shrubbery, structures
or any other encroachments on or over the easement which impede access
for maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or utility by
the owner thereof.
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "permanently vacated" on said public right-of-way on
all maps and plats on file in his office on which said right-of-way is
shown, referring to the book and page or ordinances and resolutions of
BK1575P$
00559
the Council of the City of Roanoke, Virginia, wherein this ordinance
shall be spread.
BE IT FURTHER ORDAINED that the Clerk of the Council deliver to
the Clerk of the Circuit Court of the City of Roanoke, Virginia, a
certified copy of this ordinance for recordation in the Deed Books of
said Clerk's Office, indexing
Roanoke, Virginia, as Grantor,
and Cecil E. Hodges, Jr., and
interest who may so request,
the same in the name of the City of
and in the names of James Andrew Boone
the names of any other parties in
as Grantees.
ATTEST:
City Clerk.
039 $. TAX $
O38 g. ADD. TAX $
214 C. TAX
220 C. ADO. TAX $
301 FEI; $
a ~O.N~O.TAX $
. In the Clerk's Office of the Circuit Court for th~
,,
, this instrument was ~n~wtth the ~ifl~te
~ a~e~t t~o an~x~ and ~m~ed
, to--dar-Jl~q o'c~.there~c~i~
~at t~ ~x im~ un~r ~. ~.[-~[ and
~. ~.[~2 he~ ~n ~ to this ~e
~T~ter~n , Cl~
i,!TY !' ~
Roanoke City Planning Commission
December 7, 1987
Honorable Mayor Noel C. Taylor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request of Valley Lumber Company and E. Marvin Lemon et
al, that portions of Winston Avenue, S.W., be permanently
vacated, discontinued and closed.
I. Backsround:
Winston Avenue, S.W. extends in a southerly direction from
Brandon Ave., S.W., for a distance of approximately 985 feet.
Existing right-of-way width is 40 feet.
Buildinss belonging to Valley Lumber Corporation are situated
adjacent to the easterly right-of-way boundary of Winston
Avenue, S.W.
Ce
Valley Lumber Corporation recently sold the property and
buildings to Ideal Lumber Company of Rocky Mount Virginia,
(see attached map "A").
Survey of the properties (official tax nos. 1272410 and
1272411) revealed that two of the subject buildings (see
attachments B & C) were slightly encroaching upon the public
right-of-way of Winston Avenue, S.W.
Survey indicates that there are at least twelve (12) buildings
situated on the subject property. City records are not clear
as to construction dates of specific buildings. Encroaching
structures may have been built prior to the construction and
initial paving of the public street, Winston Avenue, S.W.
Extstin$ street, Winston Avenue, S.W. was originally rough
graded for use as sm access road to the Roanoke Cooperase
Company, an early Roanoke Valley enterprise that apparently
had a thriving business at the time, manufacturing barrels for
local apple orchards who were under contract for the wholesale
shipping of apples to England. According to the Lemon family
heirs, Mr. C.K. Lemon hauled slag by horse and wagon to form
the first street base of what is now Winston Avenue, S.W.,
during the years 1912-13.
Raom 355 Municipal Building 215 Church Avenue, 5W Raonoke, Vircjinia 24011 (703) 981-2344
City Council Members
December 7, 1987
Page 2
II. Current Situation:
Buildings have been encroaching upon the right-of-way of
Winston Avenue, S.W., for many years, apparently without
ill-effects.
Encroaching buildings are situated in close alignment with
several other non-encroaching buildings, all of which are at a
distance of approximately five-to-six feet from the edge of
the pavement of Winston Avenue, S.W. There are no curbs and
gutters or sidewalks on this section of the street.
Street is currently used by several other small businesses and
a trucking firm (Howell Motor Freight) situated at the
street's unpaved terminus.
Closure of these fractional areas, a building encroachment of
2 foot 4 1/2 inches and a building encroachment of 4 inches,
respectively (see attachment "C"), should have no effect on
the street's use as an unimpeded right-of-way. City traffic
engineer has reviewed the request and has stated that closure
of the fractional areas would have no effect on current
traffic or traffic needs.
Eo
Applicant has agreed to submit for the City's review and
approval a plat of subdivision, subdividing the fractional
areas from the public right-of-way.
III. Issues
A. Traffic Impact
1. Closure would have no effect on current traffic needs.
Affected section of Winston Avenue S.W., could not be
widened in accordance with City of Roanoke standards,
until the adjacent row of buildings are removed.
Closure of marginal portions of the right-of-way of
public streets to accommodate the location or position of
adjacent structures is not without precedent. Ordinance
no. 26851, January 1, 1984, provided for the closure of
2,539 square feet of Williamson and Franklin Roads S.W.,
to accommodate the proposed location of the IBM building.
City Council Members
December 7, 1987
Page 3
B. Neighborhood Impact:
1. Closure would have no effect on the i~ediate
neighborhood.
2. Majority of the adjacent property owners are in agreement
with the application for closure.
C. Utilities within the ri~ht-of-wa~:
1. City has no utilities within the areas requested for
closure.
2. Correspondence received by staff indicates that there are
no private utilities within the areas requested for
closure.
D. Creation of a dead-end street:
1. Closure would not create a dead-end street.
E. Land use:
1. Fractional land areas of the street right-of-way that are
occupied by the encroaching buildings have been utilized
for the sole purpose of the buildings alone, for the past
forty (40) years or possibly even longer.
2. Official closure will eliminate any future city liability
related to the encroaching buildings.
IV. Recommendation:
The Planning Commission by a vote of 6-0, recommends that the
request for closure be approved.
Respectfully submitted,
Susan S. Goode, Chairwoman
Roanoke City Planning Co~mnission
ERT/tsb
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
Petitioner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Amended and Consolidated
Application of Valley Lumber
Corporation and E. Marvin
Lemon, et al, for vacation of
portions of Winston Avenue,
MEMBERS OF COUNCIL:
Application for Vacating,
Discontinuing and Closing
portions of Winston
Avenue, S.W.
WHEREAS, Valley Lumber Corporation and E. Marvin Lemon,
et al, filed separate applications for vacation of portions
of Winston Avene, S.W., Roanoke, %irginia: and
WHEREAS, on being advised tha~ one petition would serve
in the place and stead of the two separate petitions, and
would minimize paperwork, notices, advertising, etc., Valley
Lumber Corporation and E. Marvin Lemon, et al. by counsel,
by thzs amended and consolidated application, apply to have
portions
Virginia,
pursuant
of Winston Avenue. S.W., in the City of Roanoke,
permanently vacated, discontinued and closed,
to irglnla Code Section 15. 1-364 and Section
30-14, Code of the City of Roanoke (1979), as amended.
portions of Winston Avenue, S.W. to be closed are more
particularl}- depicted on the plats attached and are two
The
rectangular parcels one of which extends 2.75 feet and the
other of which extends 0.50 feet into the right of way of
Winston Avenue as more particularly described on Schedule
"A" pages 1 and 2 attached hereto.
Valley Lumber Corporation and E. Marvin Lemon, et al,
state that the grounds for this application are as follows:
1. The port~on of Winston Avenue to be vacated
underlies a portion of Valley Lumber Corporation's mill and
a warehouse or storage building of E, Marvin Lemon, et al,
ail of which were in place prior to 1950.
2. Valley Lumber Corporation and E. Marvin Lemon, et
al, have placed their entire proper~v along Winston Avenue,
S.W. , under contract of sale to James Andrew Boone and Cecil
5. Hodges, Jr., who operate Ideal Lumber Company in Rocky
~lount. Virginia, and ~ho have requested Valley Lumber
Corporation and E. Marvin Lemon, et al, to make this
~pplication.
iHEREFCRE, Valley Lumber Corporation and E. Marvin
Lemon, et al, respectfully request that the above described
portion of Winston Avenue, S.W., be vacated by the Council
of the City of Roanoke, Virginia, in accordance with
Virginia Code Section 55.1-364 and Section 30-14, Code of
the City of Roanoke (1979), as amended.
Respectfully submitted,
VALLEY LUMBER CORPORATION
Counsel
E. MARVIN LEMON. GLENN H. LEMON,
C. K. LEMON, JR., RUTH k. BERGERON,
DEXTER DAVIS, ~AIRICIA F. WHITEHURST,
WILLIAM N. LEMO~ AND CHESTER ROSS LEMON
Counsel
SCHEDULE A
The deed description for portion (0.024 ac.) of Winston
Avenue, SW to be vacated and added to property of James
Andrew Boone and Cecil E. Hodge$, Jr., being an addition
to LOts 15 thru 21, and portion of Lot 22, Block 16, Ma9
of Revised Part of Roanoke Colonial Heights Company, Inc.
(Roanoke County Plat Book 1, Page 150).
BEGINNING at Corner 1, an existing PK nail set, said point
located on the southerly right-of-way of Winston Avenue,
SW, 40' right-of-way, said point also beinq the northwesterly
corner of Lot 14, Block 16, Map of Revised Part of Colonial
Heights Company, Inc. (Roanoke County Plat Book 1, Page
150) and property of Richard Dearing, et ux; thence leaving
Dearing and with 3 new division lines through Winston Avenue,
SW, N 34" 35' 00" w, 2.75 feet to Corner 2; thence N 55~
25' 00" E, 379.00 feet to Corner #3; thence S 34° 35' 00"
E, 2.75 feet to Corner #4, said point located on the southerly
right-of-way of Winston Avenue, SW; thence with Winston
Avenue, S 55° 25' 00" W, 379.00 feet to Corner #1, the
place of BEGINNING and containing 0.024 acres, as more
particularly shown on plat prepared by Buford T. Lumsden
and Associates, P.C. - Engineers-Surveyors, Roanoke, Virginia
dated October 13, 1987. '
Page i
SCHEDULE A
The following is a deed description for a portion (62 ~uare
feet) of Winston Avenue to be vacated and added to prc[.,2rty
of James Andrew Boone and Cecil E. Hodges, Jr. being alded
to Lots 26, 27 and portion of Lot 28, Block 16, Map
Revised part of Colonial Heights Company, Inc. (Roanoke
County Plat Book 1, Page 150). The description is as follows:
BEGINNING at Corner 1, an iron pin set, located on the
southerly right-of-way (40' right-of-way) and said
also being the northest corner of Lot 25, Block 16,
of Revised Part of Roanoke Colonial Heights Company, !nc.
(Roanoke County Plat Book 1, Page 150); thence leaving
Lot 25 and with 3 new division lines through Winston Avenue,
~0,~4 ° 35' 00" W, 0.50 feet to Corner #2; thence N 55° 25'
E, 124.06 feet to Corner #3; thence S 34° 35' 00"
0.50 feet to Corner ~4, said point located on the right-of-way
of Brandon Avenue: thence leaving Brandon Avenue and with
the southerly right-of-way of Winston Avenue, SW, S 557
25' 00" W, 124.06 feet to Corner #1, the place of BEGi>~ING
and containing 62 square feet, as more particularly
on plat prepared by Buford T. Lumsden & Associates,
- Engineers-Surveyors, Roanoke, Virginia dated 13 Oczu2er
t987. ,
Page 2
OCATIO
ATTACHMENT B
SURVey' E
ATTACHMENT C
'~:.i!~~B~,Bra~'~ ~-, -. Brandon Ave. S.W
2 Foot 4 1/2'
Encroachment
WINSTON AVE. $.W.
Bu? Id~ng AIIgnmen'~ in relatieM To
/R-O-w boundary
u
Office of the City Clef~
November 19, 1987
File #514
Mr. Philip H. Lemon
Attorney
P. O. Box 21109
Roanoke, Virginia 24018
Dear Mr. Lemon:
I am enclosing copy of a report of the City Planning Cor~nission
recommending that the Council of the City of Roanoke grant the
request of your client, Valley Lumber Corporation and E. Marvin
Lemon, et al, that portions of Winston Avenue, S. W., be per-
manently vacated, discontinued and closed.
Pursuant to Resolution No. 25523 adopted by the Council of the
City of Roanoke at its meeting on Monday, April 6, 1981, a public
hearing on the abovedescribed request has been set for Monday,
December 7, 1987, at 7:30 p.m., in the Council Chamber, fourth
floor of the Municipal Building.
For your information, I am also enclosing copy of a notice
public hearing and an Ordinance providing for the closing,
were prepared by the City Attorney's Office. Please review
Ordinance and if you have any questions, you may contact
William M. Hackworth, Assistant City Attorney. at 981-2431.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
of the
which
the
Mr.
MFP: ra
Eric.
CC:
Mr. Richard A. Dearing, 501 Clydesdale Street, S. W.,
Roanoke, Virginia 24014
Mr. James A. Boone, cio Ideal Building Supply, Box 562,
Rocky Mount, Virginia 24151
H. F. Realty Associates, P. 0. Box 2321, Roanoke, Virginia
24010
Room 456 Municipal Building 2t5 Chut'ch Av~'~ue, S.W. I:kx:lnot~, Virginia 240t 'i (703) 981-2541
Mr. Philip H. Lemon
Page 2
November 19, 1987
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Von W. Moody, III, Director of Real Estate Valuation
Ms. Susan S. Goode, Chairman, City Planning Commission
Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William M. Hackworth, Assistant City Attorney
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner and Zoning
Administrator
Mr. John R. Marlles, Agent, City Planning Commission
Ms. Toby S. Brown, Secretary, City Planning Commission
Ms. Doris Layne, Office of Real Estate Valuation
A NU~'I?rl'~ - I1 lc, 16461
r¸
1371
tlfTi! ( F VIFGINIA
{' ITY OF F, CA i:iK!~
AFFIDAVtl CF: PURL1CATION
], (THE di,IDE~2SIGNED) AN OFFICER [ F
IMES-~it-tRLD COFPgR,~TION, WHICH CO~-
PllRATI~]N IS PU~t. ISHEF CF THE ROANOKE
PiES ~ ~C~L)-NEWS~ A DALLY NEwSPAPSP
PURLIS~tED IN FtQANFKE, IN THE STATE OF
VI. GIHIA, DG C~RTZF'Y THAT THE ANNEXFD
NGTICE WAS m~BLISHED tN SAID NEWSPAPERS
GH THE FCLLLiWIHG DA~S
11/27/a 7 ',IOgNING
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, December 7, 1987, at 7:30 p.m. or as soon thereafter
as the matter may be heard, in the Council Chamber in the
Municipal Building, 215 Church Avenue, S. W., on an application
to permanently abandon, vacate, discontinue and close the
following public right-of-way:
1. Deed description for portion (0.024 ac.) of
Winston Avenue, S. W., to be vacated and added to the
property of James Andrew Boone and Cecil E. Hodges, Jr.,
being an addition to Lots 15 through 21, and portion of
Lot 22, Block 16, Map of Revised Part of Roanoke Colon-
ial Heights Company, Inc. (Roanoke County Plat Book 1,
Page 150), is as follows:
BEGINNING at Corner #1, an existing PK nail set,
said point located on the southerly right-of-way of
Winston Avenue, S. W., 40' right-of-way, said point also
being the northwesterly corner of Lot 14, Block 16, Map
of Revised Part of Colonial Heights Company, Inc.
(Roanoke County Plat Book 1, Page 150) and property of
Richard Dearing, et ux; thence leaving Dearing and with
3 new division lines through Winston Avenue, S. W., N.
34' 35' 00" W. 2.75 feet to Corner 2; thence N. 55' 25'
00" E., 379.00 feet to Corner #3; thence S. 34' 35' 00"
E. 2.75 feet to Corner #4, said point located on the
southerly right-of-way of Winston Avenue, S. W.; thence
with Winston Avenue S. 55° 25' 00" W. 379.00 feet to
Corner #1, the place of BEGINNING and containing 0.024
acres, as more particularly shown on plat prepared by
Buford T. Lumsden and Associates, P.C. - Engineers and
Surveyors, Roanoke, Virginia, dated October 13, 1987,
shown as Attachment B, and attached to the Application
for Vacating, Discontinuing and Closing portions of
Winston Avenue, S. W., filed in the Office of the City
Clerk on October 14, 1987.
2. Deed description of portion (62 square feet) of
Winston Avenue, S. W., to be vacated and added to pro-
perty of James Andrew Boone and Cecil E. Hodges, Jr.,
being added to Lots 26, 27 and portion of Lot 28, Block
16, Map of Revised part of Colonial Heights Company,
Inc. (Roanoke County Plat Book 1, page 150), is as
follows:
BEGINNING at Corner #1, an iron pin set, located on
the southerly right-of-way (40' right-of-way) and said
point also being the northeast corner of Lot 25, Block
16, Map of Revised Part of Roanoke Colonial Heights
Company, Inc. (Roanoke County Plat Book 1, Page 150);
thence leaving Lots 25 and with 3 new division lines
through Winston Avenue, N. 34° 35' 00" W., 0.50 feet to
Corner #2; thence N. 55' 25' E. 124.06 to Corner #3;
thence S. 34' 35' 00" E., 0.50 feet to Corner #4, said
point located on the right-of-way of Brandon Avenue;
thence leaving Brandon Avenue and with the southerly
right-of-way of Winston Avenue, S. W., S. 55' 25' 00" W.
124.06 feet to Corner #1, the place of BEGINNING and
containing 62 square feet, as more particularly shown on
plat prepared by Buford T. Lumsden & Associates, P. C. -
Engineers and Surveyors, Roanoke, Virginia, dated
October 13, 1987, shown as Attachment B, and attached to
the Application for Vacating, Discontinuing and Closing
portions of Winston Avenue, S. W., filed in the Office
of the City Clerk on October 14, 1987.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest and citizens may appear on the above date and
be heard on the question.
GIVEN under my hand this 18th day of November , 19 87
Mary F. Parker, City Clerk.
Please publish in full twice, once on
Friday, November 20, 1987, and once on
Friday, November 27, 1987, in the Roanoke
Times and World News, Morning Edition.
Please send publisher's affidavit to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Please bill to:
Mr. Philip Lemon
Attorney
P. O. Box 21109
Roanoke, Virginia
24018
Office of the City Oenk
Octaber 15, 1987
File #514
Mrs. Susan S. Goode
Chairman
City Planning Coamission
Roanoke, Virginia
Dear ,~re. Goode:
Pursuant to Ordinance No. ?5226, I am enclosing copy of an appli-
cation froin Philip H. Lemon, Attorney, representing Valley Lumber
Corporation and E. Marvin Lemon, et al, req~esting that portions
of Winston Avenue, S. W., be permanently vacated, discontinued
and closed.
Sincerely,
~ary F. Parker.
City Cler~
MFP:ra
CC:
Mr. Philip Ii. Le,~on, At torney, P. O. aox 2110~, Roanoke,
Virginia 24018
Mr. John R. Muffles, A~ent, City Planning Co~:~nission
Ms. Toby S. Brown, Secret~ry, City Planning Co~nission
Mr. Rona~d H. Mille,-, Zoning Administrator
Mr. William M. Itac~worth, Assistant City Attor'ney
P,,oom456 MuniclpalBullding 215 0~urch Avenue, S.W. Roonol~e. Virglnla24011 (703)98%2541
LAW OFFICES
DODSON, PENCE, VIAR, YOUNG & WOODRUM
~OANOKE COUNTY OFFtCE
4229 COLONIAL AVENUE, S.W.
SUITE ONE
ROANOKE, VIRGINIA. ~4018
(703) 989'7208
PLEASE REPLY TO: P.O. BOX 21109
ROANOKE, VA 24018
October 14, 1987
Ms. Mary F. Parker
Clerk of the City of Roanoke
Municipal Building
Roanoke, Virginia 24011
Re:
Applications for Closing of Portions of
Winston Avenue, S.W. by Valley Lumber
Corporation and E. Marvin Lemon, et als
Dear Ms. Parker:
I earlier filed separate street closing applications on
behalf of Valley Lumber Corporation and E. Marvin Lemon, et al. The
applications are related and Ted Tucker of the Department of Community
Planning has advised me that duplication of paperwork, reports, etc.
would be avoided if the applications were consolidated. I am therefore
enclosing an amended and consolidated application in the place of the
separate applications and requesting withdrawal of the separate
applications, or consolidation of the files, whichever is most
convenient.
Cordially,
Philip H. Lemon
PHL/del
Enclosures
cc: Ralph B. Rhodes, Esquire
Valley Lumber Corporation
TO THE CITY CLERK OF THE CITY OF ROANOKE, ,~R~NIA5 .':
PERTAINING TO THE STREET CLOSURE REQUEST OF:
Request from Valley Lumber Company and E. Marvin Lemon)
et al that portions of Winston Avenue, S.W. be )AFFIDAVIT
permanently vacated, discontinued and closed. )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Toby S. Brown, first being duly sworn, states that she is
secretary to the Secretary of the City of Roanoke Planning Commission, and
as such is competent to make this affidavit of her own personal knowledge.
Affidavit states that, pursuant to the provisions of ~15.1-341) Code of
Virginia (1950), as amended, on behalf of the Planning Commission of the
City of Roanoke she has sent by first-class mail on the 29th day of
October, 1987, notices of a public hearing to be held on the 4th day of
November, 1987, on the street closure captioned above to the owner or agent
of the parcels listed below at their last known address:
PARCEL OWNER, AGENT OR OCCUPANT ADDRESS
1272206
1272207
1272208
1272409
Richard A. Dearing
501 Clydesdale St., S.W.
Roanoke, VA 24014
1272302
James A. Boone
Box 562 %
Ideal Building Supply
Rocky Mount, VA 24151
1272209
H.F. Realty Associates
P.O. Box 2321
Roanoke, VA 24010
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke, Virginia, this 29th day of October, 1987.
Notary Public
My Commission Expires:
December 23, 1987
File #24A-51-249
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28885, amending §36.1-640,
Appointment, membership, of Division 2, Architectural Review
Board, Article VII, Administration, Chapter 36.1, Zoning, Code of
the City of Roanoke (1979), as amended, pertaining to the
appointment of members of the City's Architectural Review Board,
which Ordinance was adopted by the Council of the City of Roanoke
on first reading on Monday, December 7, 1987, also adopted by the
Council on second reading on Monday, December 21, 1987, and will
take effect ten days following the date of its second reading.
Sincerely, ~'~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court,
305 East Main Street, Salem, Virginia 24153
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
The Honorable Jack B. Coulter, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box
1016, Salem, Virginia 24153
Room 456 Municipal Building 215 Church Avenue, S.W. Roonc~e, Vlrglnla 24011 (703) 98t-2541
Mr. W. Robert Herbert
Page 2
December 23, 1987
pc:
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Donald S. Catdwelt, Commonwealth's Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest
Virginia Building, Roanoke, Virginia 24011
Mr. Bobby Do Casey, Office of the Magistrate, P. 0. Box
13867, Roanoke, Virginia 24037
Ms. Ctayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, P. 0. Box 2235, Tallahassee, Florida 32304
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John R. Marlles, Chief of Community Planning
Ms. Susan S. Goode, Chairman, City Planning Corr~ission
Mr. Ronald H. Miller, Building Corr~issioner/Zoning
Administrator
Mr. William L. Whitwe:l, Chairman, Architectural Review
Board, 1255 Keffield Street, N. W., Roanoke, Virginia 24019
Ms. EveZyn S. Gunter, Secretary, ArchitecturaZ Review Board
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 21st day of December, 1987.
No. 28885.
VIRGINIA,
AN ORDINANCE amending §36.1-640, Appointment, membership, of
Division 2, Architectural Review Board, Article VII, Administra-
tion, Chapter 36.1, Zoning, Code of the City of Roanoke
as amended, pertaining to the appointment of members of
Architectural Review Board.
(1979),
the City's
BE IT ORDAINED by the Council of the City of Roanoke that
§36.1-640, Appointment, membership, of Division 2, Architectural
Review Board, Article VII, Administration, Chapter 36.1, Zoning,
Code of the City of Roanoke (1979), as amended, be and it is
hereby amended to read and provide as follows:
§36.1-640. Appointment, membership.
There is hereby created an architectural
review board consisting of seven (7) members
appointed by majority vote of the city coun-
cil. Initially, one (1) member shall be
appointed to serve a term ending October 1,
1980, two (2) for a term ending October 1,
1981, two (2) for a term ending October 1,
1982, and two (2) for a term ending October 1,
1983. The council, at the time of initial
appointment of the board, shall designate the
terms of the appointees after the expiration
of the initial term; and appointment shall be
for a four year term. Any vacancy on the
board shall be filled in the same manner as
the original appointment, for the unexpired
term. Members of the board shall hold no
elected public office. All members shall have
an interest, competence or knowledge in
historic preservation. At least one (1) of
the members appointed shall be selected from
the membership of the city planning com-
mission, at least one (1) shall be selected
from the membership of the Roanoke City Arts
Commission, at least two (2) members shall be
registered architects, and at least one (1)
member shall be a person who has demonstrated
knowledge of and interest in the history of
the city.
AI~EST:
City Clerk.
Raanoke City Planning Commission
December 7, 1987
Honorable Mayor Noel C. Taylor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Amendment to Section 36.1-640 of Chapter 36.1Zonin~ of
the Roanoke City Code regarding the appointment of
members of the Architectural Review Board from the
Planning Commission.
I. Back~round:
Section 36.1-640 presently provides for a seven member
Architectural Review Board (ARB) to consist of at least two
members of the Plannin~ Commission, one member of the Arts
Commission, two registered architects and one person with a
demonstrated knowledge of and interest in the history of the
City. (The seventh member may be appointed at large, but all
must have an interest, competence or knowledge in historic
preservation).
The ARB was created in 1979 when Planning Commission direction
was needed to guide historic preservation efforts in the City.
Since that time, the protection and enhancement of cultural
and architectural resources has become an interest of many
more citizens who are qualified to serve on the ARB.
The issue of appointments to the Board was discussed recently
by City Council when two members' terms expired in October,
1987, Mr. John W. Creasy and Mr. Henry B. Boynton. It was
recommended by the ARB staff that the code be amended to
reduce to one the number of Board members appointed from the
Planning Commission and allow other qualified persons with an
interest and knowledge of historic preservation to serve on
the Board. Council concurred in this recommendation.
Plannin~ Commission public hearing was held on November 4,
1987. There was no opposition to the requested change.
II. Issues:
Proposed Zonin~ Amendment is attached. Amendment would reduce
the number of Planning Commission members required to serve on
the ARB from 2 to 1.
Room 355 Municipal Building 215 Church Avenue, 5'~.Z Roanoke, Virginia 24011 (703) 981-2344.
City Council Members
December 7, 1987
Page 2
B. Other qualified citizens could be appointed to the ARB.
III. Alternatives:
A. Approve the amendment.
1. ARB members from Planning Commission reduced from 2 to 1.
2. Other qualified person appointed or re-appointed to the
ARB.
B. Do not approve the amendment.
1. ARB membership remains the same.
2. Another member of the Planning Commission would be
appointed to the Board.
III. Recommendation:
Planning Commission recommended approval of the proposed amendment
to the zoning regulations by a vote of 6-0, (Mr. Price absent).
SSG/JRM/tsb
attachment
cc:
Respectfully submitted,
Susan S. Goode, Chairwoman
Roanoke City Planning Commission
Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner/Zoning Administrator
William L. Whitwell, Chairman ARB
Evelyn Gunter, Secretary ARB
A~ NUMBER -
PUBLISHER' S FEE -
~!TY ~
CITY (iF FOANOKE
C/C NARY F PAkKER
CITY CLEFKS OFFICE
PGCM x, D6 MUNICIPAL BLDG
~C ANbKE VA 2~011
STATE: OF VIPGINiA
C I'fY OF F:CANOKE
AFFIDAVIT CF PUBLICATION
i~, ITH~ UNDFRSIGNED! AN OFFICER DF
IMES-w~OKLD C[IFPOFATIGN, WHICH COF~-
PORATJfSN iS PUiSLISHER [)F THE ROANOKE
T I~ES g NORLD-NEWS, A DAILY NEWSPAPER
PUBLIS~IED IN FFJANFJKE~ IN TIIE STATE OF
VIF GINIA~ ~O CERTIFY THAT THE ANNEXED
NL]TICE WAS PUBLISHED IN SAID NEWSPAPERS
THE FOLLOWING DATES
11/20/,~ 7 HL}RN ING
J. JL/27/,J 7 MORNING
WITNESS~ THIS 30TH DAY [SE N(~VEMBE~ 1987
I I~ ........
OFFIC EP,~ S S IG~TURE
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Chapter 36.1, Code of the
City of Roanoke (1979), as amended, the Council of the City
of Roanoke will hold a Public Hearing on Monday, December 7,
1987, at 7:30 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S. W., in the said city, on the
question of amending $36.1-640, Code of the City of Roanoke
(1979), as amended, in order to reduce the required number
of members of the City Planning Co~nnission who must serve on
the City's Architectural Review Board from two to one.
A copy of this proposal is available for public inspec-
tion in the Office of the City Clerk, Room 456, Municipal
Building. All parties in interest and citizens may appear
on the above date and be heard on the question.
GIVEN under my hand this 18th day of November , 1987.
Mary F.
Please publish in fuji twice, once on
Friday, November 20, 1987,~and once on
Friday, November 27, 1987, in the Roanoke
limes and World News, Morning £dition.
Please send publisher's affidavit to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Parker, City Clerk
Please bill to:
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
Office af the Oh/Oenk
December 23, 1987
Fi le #2-68 -178
MS. Florine Thornhiil
Northwest Neighborhood
Environmental Organization
819 Centre Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Thornhill:
[ am enclosing four copies of Ordinance No. 28894, providing for
the City's gift to the Northwest Neighborhood Environmental
Organization, Inc., of the house located at 953 Shadeland Avenue,
N. W., which Ordinance was adopted by the Council of the City of
Roanoke on first reading on Monday, December 7, 1987, also
adopted by the Council on second reading on Monday, December 21,
1987, and will take effect ten days following the date of its
second reading.
Please sign and return three copies
City Clerk's Office, Room 456,
Virginia 24011.
of Ordinance No. 28894 to the
,~unicipal Building, Roanoke,
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
pc: Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Community Planning
Mr. Ronatd B. Miller, Building Commissioner/Zoning
Administ.ato.
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Jinni Benson, Roanoke Neighborhood Partnership
Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
456 Municlpol Building 2t5 (~urch Avenue, S,W, Roono~e, Vlrglnlo 24011 (703) 981-2541
C,?,fr ,,
IN THE COUNCIL OPS~HE"ROANORE'
The 2]$t day of 0ece~ber, ]987.
No. 28894.
VIRGINIA,
AN ORDINANCE providing for the City's gift to the Northwest
Neighborhood Environmental Organization, Inc., of the house
located at 953 Shadeland Avenue, N. W., upon certain terms and
conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City hereby agrees to give and convey to the North-
west Neighborhood Environmental Organization, Inc. (hereinafter
referred to as NNEO), the house located at 953 Shadeland Avenue,
N. W., subject to the terms and conditions of this ordinance.
2. The house shall be conveyed to NNEO in "as is" condition
with no expressed or implied warranties of ~ny type.
3. The house shall be removed from the property on Shade-
land Avenue, N. W., by the NNE0 and at its sole expense within
forty-five (45) days of the effective date of this ordinance,
and transfer of ownership shall occur on the date it is removed.
4. Risk of loss with respect to the house shall pass to
NNEO at the time of transfer of ownership.
5. NNEO shall and, by execution of this ordinance, does
hereby agree to indemnify and hold harmless the City, its offi-
cers, agents and employees from any and all liability growing
out of the location of the house on City property, or the move-
ment, relocation or renovation of the house, or the showing of
the house to the public.
6. The City ~nager and the City Clerk are hereby autho-
rized and empowered to execute and attest, respectively, any
documents necessary to effectuate the transfer of ownership of
the house to NNEO, subject to the terms and conditions
ordinance.
ATTEST:
of this
City Clerk.
ACCEPTED and EXECUTED by the undersigned this~ day of
ATTEST:
title)
NORTHWEST NEIGHBORHOOD ENVIRONMENTAL
ORGANIZATION, INC.
(title)
- 2
CITY
December 7, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Disposition of City-Owned Property on Shadeland Avenue to
Northwest Neighborhood Environmental Organization, Inc.
(NNEO)
I. Background:
Shadeland Avenue was site of severe flooding and property
damage in November, 1985.
City Council has purchased all property on Shadeland Avenue
and is converting the site into a dry basin for downstream
flood control.
City Council has on December 15, 1986 approved the gift of the
house located at 917 Shadeland Avenue, N. W. to the NNEO for
relocation and repair.
NNEO has completed the relocation and repair of the house now
located at 706 Gilmer Avenue, N.W.
II. Current Situation:
The NNEO has requested that City Council approve the gift of
another Shadeland Avenue house to the organization for
relocation and renovation in the 700 block of Loudon Avenue.
The house will be offered for sale to a low-moderate income
family.
NNEO has received funding in the amount of $25,000 from the
National Committee on the Self Development of People for use
in the development of affordable housing. These funds will be
used toward the relocation and renovatin of the requested
house.
III. Issues:
A. Cost to the City.
B. City's liability.
C. Effect on neighborhood revitalization.
Members of Council
December 7, 1987
Page 2
IV. Alternatives:
A. Approve the ~ift of the house located at 953 Shadeland Avenue,
N.W. to the NNEO on the following conditions:
The house will be removed from Shadeland Avenue by the
NNEO within 45 days of the effective date of the
ordinance.
2. Property will be transferred on the day it is moved.
Be
Risk of loss with respect to the house will pass to the
NNEO at the time of transfer;
House will be conveyed to the NNEO in "as is" condition
with no expressed or implied warranties;
The NNEO will agree to indemnify and hold harmless the City,
its officer, agents, and employees from any and all liability
growing out of the location of the house on City property,
movement, relocations, and renovation of the house and showing
it to interested parties.
Cost to the City will be reduced by eliminating
demolition costs of donated house, although the site
still will have to be cleared and regraded. In addition,
relocated house will contribute to the City's tax base.
No other funds are required from the City.
City's liability would be minimized, as ownership and
responsibility for the house would be transferred very
soon, and house would be moved within 45 days thereafter.
Be
Effect on neighborhood revitalization would be positive
in that a neighborhood will have a new home added,
possibly encouraging additional improvements.
Do not approve the transfer of house at 953 Shadeland Avenue,
N.W. to the NNEO.
Cost to the City would depend on the eventual disposition
of the property. If the building is demolished, cost may
be increased thereby. If the house is sold to be moved,
proceeds of sale could offset some of the other costs of
dry basin project.
Members of Council
December 7, 1987
Page 3
City's liability would continue until eventual
disposition of house and would relate primarily to
maintaining safety and security of building.
Effect on neighborhood revitalization would be negative
in that an opportunity to provide new housing in a
designated Conservation Area and to reinforce the
viability of the neighborhood organization may be missed.
V. Recommendation:
Adopt Alternative A, thereby approving the gift of the house
at 953 Shadeland Avenue, N.W. to the NNEO on condition that:
The house will be removed from Shadeland Avenue by the
NNEO within 45 days of the effective date of the
ordinance.
2. Property will be transferred on the day it is moved.
Risk of loss with respect to the house will pass to the
NNEO at the time of transfer;
House will be conveyed to the NNEO in "as is" condition
with no expressed or implied warranties;
The NNEO will agree to indemnify and hold harmless the
City, its officers, agents, and employees from any and
all liability growing out of the location of the house on
City property, movement, relocation, and renovation of
the house and showing it to interested parties.
Respectfully Submitted,
Robert Herbert
City Manager
WRH:JB/ec
cc: Assistant City Manager
City Attorney
Director of Finance
Chief, Office of Community Planning
Director of Public Works
Building Commissioner
Housing Development Coordinator
Neighborhood Partnership Coordinator
Grants Monitoring Administrator
Mrs. Florine Thornhill, NNEO
Office of the City C]e~
December 23, 1987
File #169
Mr. & Mrs. James F. Schwendeman
Mr. Thomas Schwendeman
109 Norfolk Avenue, S. W.
Roanoke, Virginia 24011
Dear Mrs. Schwendeman and Gentlemen:
I am enclosing three copies of Ordinance No. 28901, granting a
revocable license for the construction of certain building appen-
dages encroaching over and into the right-of-way of Norfolk
Avenue, S. W., located at 109 Norfolk Avenue, S. W., Official Tax
No. 1010309, which Ordinance was adopted by the Council of the
City of Roanoke on first reading on Monday, December 7, 1987,
also adopted by the Council on second reading on Monday, December
21, 1987, and will take effect ten days foliowing the date of its
second reading.
The abovedescribed Ordinance will be in futi force and effect at
such time as a copy, duly signed, seu~ed, attested and
acknowledged by the licensee, has been admitted to record, at
the cost of the licensee, in the Office of the Clerk of the
Circuit Court of the City of Roanoke.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
Erie.
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wiiburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Community Planning
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Wayne A. Faddis, Risk Officer
~. J~rome S. Howard, Jr., Commission~o~ Revenue
Room 456 Municipal Building 2 t 5 Chur~-'h Avenue, S.W. Roanoi~e, VirglnJo 2401 '1 (703) 981-2541
and
IN THE COUNCIL OF THE CITY OF
The 2lst day of December, 1987.
No. 28901.
ROANOKE,
VIRGINIA,
AN ORDINANCE granting a revocable license for the construction
of certain building appendages encroaching over and into the
right-of-way of Norfolk Avenue, S.W., located at 109 Norfolk
Avenue, S.W., Official Tax No. 1010309, upon certain terms and
conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. A revocable license shall be and is hereby granted the
current owners, Thomas Schwendeman and James F. and Louise R.
Schwendeman, their grantees, assignees, or successors in
interest, of the property bearing Official Tax No. 1010309,
otherwise known as 109 Norfolk Avenue, S.W., within the City of
Roanoke, to construct certain improvements and widen the existing
steps and dock encroaching approximately 10 additional inches
over and into the public right-of-way of 109 Norfolk Avenue,
S.W., as more fully described in a report of the Water Resources
Committee dated December ?, 1987, on file in the Office of the
City Clerk. This revocable license allows for an additional ten-
inch widening of the concrete platform and stairway previously
permitted to encroach into the right-of-way of Norfolk Avenue,
under the terms of Ordinance No. 27034, dated May 29,
1984.
2.
Said license,
Virginia (1950),
granted pursuant to §15.1-376, Code of
as amended, shall be revocable at the pleasure
of the Council of the City of Roanoke, and is subject to all the
limitations contained in the aforesaid $15.1-376.
3. It shall be agreed by the licensee that, in maintaining
such encroachments, said licensee and its grantees, assignees, or
successors in interest covenant and agree to indemnify and save
harmless the City of Roanoke, its officials, officers and
employees, from all claims for injuries or damages to persons or
property that may arise by reason of the above-described
encroachments over public right-of-way.
4. Licensee, its grantees, assignees or successors in
interest shall for the duration of this permit, with respect to
claims arising out of the maintenance and use of the structure
and areas permitted to encroach into City right-of-way hereunder,
maintain on file with the City Clerk's Office evidence of general
public liability insurance with limits of not less than
$300,000.00 combined bodily injury liability, including death,
and property damage liability for any one occurrence, and
including the City of Roanoke, its officers, employees and agents
as additional insureds.
5. This ordinance shall be in full force and effect at such
time as a copy, duly signed, sealed, attested, and acknowledged
by licensee, has been admitted to record, at the cost of the
licenseee, in the Office of the Clerk of the Circuit Court of the
City of Roanoke, and shall remain in effect only so long as a
valid, current certificate evidencing the public liability
insurance required
of the City Clerk.
in paragraph 4 above is on file in
ATTEST:
the Office
City Clerk.
ACCEPTED and EXECUTED by the undersigned this
, 1986.
day of
Licensee Licensee
STATE OF VIRGINIA
CITY OF ROANOKE
I, hereby certify that the foregoing instrument was acknow-
ledged before me this day of , 19 , by
My Commission expires:
Notary Public
5!TY
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Street Right of Way Encroachment
109 Norfolk Avenue, S.W.
Official Tax No. 1010309
The attached staff report was considered by the Water Resources Committee
at its meeting on November 23, 1987. The Committee recommends that City Council
authorize the execution of a revocable license to encroach on a public street
pursuant to Section 15.1-376, Code of Virginia (1950), as amended, to permit the
widening of a stairway at 109 Norfolk Avenue, S.W.
Respec.tfully submitted,
Elizabeth T. Bowies, Chairman
Water Resources Committee
ETB/RVH/hw
Attachment
cc:
City Manager
City Attorney
Director of Finance
Risk Manager
Director of Public Works
Chief, Community Planning
INTERDEPARTMENTAL COI~UNICATION
DATE:
TO:
FROM:
THRU:
RE:
November 11, 1987
bers, Water Resources Committee
Kit B. Kiser, Director of Utilities and Operations
W. Robert Herber ,~it~y Manager
Street Right of Way Encroachment
109 Norfolk Avenue, S.W.
Official Tax No. 1010309
II.
III.
I. Background:
Warehouse at 109 Norfolk Avenue~ S.W., on the north side, between
the First Street Bridge and Second Street, S.W., a part of the area
known as Warehouse Row, has a concrete loading dock which
encroaches approximately three (3) feet into the street right of
way.
Encroachments on this, and adjacent buildings, have existed for many
years. The loading docks present no great impediment to traffic
flow in this area.
Permit, granted pursuant to Section 15.1-377, Code of Virginia
(1950), as amended, was granted by Ordinance No. 27034, dated
May 29, 1984, permitting the encroachment of the dock and stairway
for this property and the adjacent property at 113 Norfolk Avenue,
S.W.
Current Situation:
A.
Current owner of 109 Norfolk Avenue, S.W. has requested a license
to allow the steps on the easterly end of the loading dock to be
widened approximately 8 to 10 inches (see attached letter). This
will widen them to approximately the same width as the dock and not
materially increase the overall encroachment (see map). A
guardrail will be installed on the surface of the dock and stairs
which will improve safety.
A. Need
B. Timing
C. Public Liability Insurance and Indemnification
Page 2
IV. Alternatives:
Committee recommend to City Council that it authorize a revocable
license to encroach on a public street to permit the widening, and
increased encroachment, of stairway at the easterly end of the
loading dock at 109 Norfolk Avenue, S.W. with said encroachment to
be limited to the width of the existing dock and limited in length
to the eastern property line.
1. Need by owner to install guard rail and improve safety of dock
and stairway is met.
2. Timing to permit installation of guardrail quickly is met.
Public Liability Insurance will be provided by owner with
limits acceptable to the City's Risk Manager, and including the
City of Roanoke, its officers, employees and agents as addi-
tional insureds. Owner will also be required to indemnify and
hold City harmless from claims arising out of the encroachment.
Committee not recommend to City Council that it authorize a revo-
cable license allowing the increase in encroachment of a stairway
at 109 Norfolk Avenue, S.W.
1. Need by owner of additional width to permit installation of
guardrail is not met.
2. Timin~ to insure the quick installation of guardrail is not
met.
3. Issue of Public Liability Insurance and Indemnification are
moot,
Recommendation: Committee recommend to City Council that it authorize
the execution of a revocable license to encroach on a public street
pursuant to Section 15.1-376, Code of Virginia (1950), as amended, to
permit the widening of a stairway at 109 Norfolk Avenue, S.W. in accor-
dance with Alternative "A".
KBK/WRH/RVH/hw
cc:
City Attorney
Director of Finance
Risk Manager
Director of Public Works
Chief of Community Planning
Mr. Kit Kaiser
Director of Utilities & Operations
City of Roanoke
215 Church Avenue SW
Roanoke, Virginia 24011
Dear Mr. Kaiser:
November 9, 1987
I am part owner of property located at 109 Norfolk Avenue S4t. We plan to do some
minor exterior improvements which include repairing and widening the steps to the
front dock. The front dock and steps are currently encroaching onto city property,
(Ordinance =27034), therefore, in order to widen the steps approximately 8-l0 inches,
it is my understanding that we must have approval through a committee that you
chair. '
Presently, the steps and dock are unsafe and hazardous for public and private use.
Therefore, new guard rails are going to be installed across the dock and steps.
Widening the steps approximately 8-10 inches will make for a much safer means of
egress but will not encroach any further into the street then the dock already is.
Please note the picture enclosed.
Evie Gunter, Secretary for the Archetectural Review Board, has suggested a letter
of reccomendation from the ARB could be sent to you concerning our request. How-
ever, because of the nature of the request, I didn't think it was necesary, unless
you do.
It is my understanding that your committee meets every third Monday of the month.
We would like to be on the age. ada f_ar 'your next meeting. You can contact me at my
office (343-5707) or at home (362-5162) concerning this matter. Thank you.
Sincerely,
Thomas Schwendeman
cc: Evie Gunter
Office of the City Cler~
May 31, 1984
File #169-166
Mr. Heman A. Marshall, III
Attorney at Law
P. O. Box 720
Roanoke, Virginia 24004
Dear Mr. Marshall:
I am enclosing copy of Ordinance No. 27034, permitting encroach-
ments of from approximately 2.5 to 3.9 feet over and into the
right-of-way of Norfolk Avenue, S. W., and approximately 98 feet
in total length, for existing concrete platforms and stairways on
the southerly side of the properties bearing Official Tax Nos.
10103~8 and 10103~9, upon certain terms and conditions, which
Ordinance was adopted by the Council of the City of Roanoke on
first reading on Monday, May 21, 1~84, also adopted by the
Council on second reading on Tuesday, May 29, 198~, and will take
effect ten days following the date of its second reading.
Please have your client sign and return three copies of the
Ordinance to the undersigned.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:se
Eric.
Room 456 Munk:i!m~l Building 215 C~urch Avenue, S.W. Roono~, Vir~glnio 24011 (703) 981-2541
Mr. Heman A.
Page 2
May 31, 1984
Marshall, III
cc: Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mrs.
~r~.
H. B. Ewert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
William M. Mullins, Acting Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Richard B. Burrow, City Engineer
W. Robert Herbert, Assistant City Manager
Earl B. Reynolds, Jr., Chief of Community Planning
Evelyn S. Gunter, Planner
Richard V. Hamilton, Right-of-Way Agent
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 29th day of May, 1984,
No. 27034
AN ORDINANCE permitting encroachments of from approximately 2.5 to,
3.9 feet over and into the right-of-way of Norfolk Avenue, S.W., and
approximately 98 feet in total length, for existing concrete platforms
and stairways on the southerly side of the properties bearing Official
Tax Nos. ~010308 and 1010309, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Permission be and is hereby granted the current owner,
David N. vanBlairicom, and his grantees, assignees, or successors in
interest, of the property bearing Official Tax Nos. 10~0308 and
]010309, otherwise knownn as ]~3 and 109 Norfolk Avenue, S. W., respec-
tively, within the City of Roanoke, to maintain encroachments by
existing concrete platforms and stairways on the southerly side of the
aforesaid properties over and into the public right-of-way of Norfolk
Avenue, S.W., said encroachment for Official Tax No. 1010308 being 3.9
feet at the westernmost corner of the building, tapering gradually to
3.7 feet over the entire 50-foot lot frontage and said encroachment
for Official Tax No. ~0~0309 being 3.7 feet at the westernmost corner
of the lot, tapering gradually to 3.5 feet over a distance of
approximately 40.6 feet, then approximately 2.5 feet for a further
distance of approximately 7 feet, as more fully described in a report
of the City Manager, dated May 21, 1984, and the accompanying surveys'
on file in the Office of the City Clerk.
2. Said permit, granted pursuant to §15.~-377, Code of Virginia
(]950), as amended, shall allow such encroachments to be maintained as
they exist, until such buildings or structures are destroyed or removed
and is subject to all the limitations contained in the aforesaid
§15.~-377.
3. It shall be agreed by the permittee that, in maintaining such
encroachments, said permittee and his grantees, assignees, or suc-
cessors in interest covenant and agree to indemnify and save harmless
the City of Roanoke, its officials, officers and employees, from all
claims for injuries or damages to persons or property that may arise
by reason of the above-described encroachments over public street
right-of-way.
4. Perm ittee, his grantees, assignees or successors in interest
shall for the duration of this permit, with respect to claims arising
out of the maintenance and use of the area permitted to encroach into
City right-of-way hereunder, including, without limitation, the stair-
ways and other means of access now existing or subsequently construc-
ted, provide to the City Manager evidence of general public liability
insurance with limits of not
liability insurance, $500,000
person in any one occurrence,
less than, in the case of bodily injury
for injuries, including death, to one
and $~,000,000 annual aggregate, and in
the case of property damage insurance, $500,000 for damage in any one
occurrence and $1,000,000 annual aggregate, and including the City of
Roanoke, its officers, employees and agents as additional insureds.
5. This ordinance shall be in full force and effect at such time
as a copy, duly signed, sealed, attested, and acknowledged by David N.
vanBlairicom, has been admitted to record, at the cost of the permit-
tee, in the Office of the Clerk of the Circuit Court of the City of
Roanoke.
ATTEST~ ~ ~':
City Clerk.
ACCEPTED and EXECUTED by the undersigned this
, ]984.
day of
David N. vanBlairicom
STATE OF VIRGINIA §
§
CITY OF ROANOKE §
I, , the undersigned Notary
Public in and for the City of Roanoke, State of Virginia, do hereby
certify that David N. vanBlairicom, whose name is signed to the
foregoing writing bearing date of , ~984, has per-
sonally appeared before me in my City and State aforesaid and
acknowledged the same.
My Commission expires:
Notary Public
12
13
/4
-05
T~ r~&
~/-~ /o?
/~'O~FO£/<'
.~1 v~Nu£
December 23, 1987
File #100-457-169
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28902, authorizing and
directing the proper City officials to enter into a lease between
the City, the School Board of the City of Roanoke and the Young
Men's Christian Association for use of the Jefferson High School
gymnasium, which Ordinance was adopted by the Council of the City
of Roanoke on first reading on Monday, December 7, 1987, also
adopted by the Council on second reading on Monday, December 21,
1987, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. William F. Clark, Director of Public Works
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roono~e, Vlrglnto 24011 (703) 981-254.1
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 21st day of December, 1987.
No. 28902.
VIRGINIA,
AN ORDINANCE authorizing and directing the proper City offi-
cials to enter into a lease between the City, the School Board of
the City of Roanoke and the Young Men's Christian Association of
Roanoke, Virginia, for use of the Jefferson High School gym-
haslum, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager and the City Clerk are
authorized and directed to execute and attest, respectively, on
behalf of the City, a lease, in form as is approved by the City
Attorney, providing for use and occupancy of the Jefferson High
School gymnasium by the Young Men's Christian Association of
Roanoke, Virginia. The School Board of the City of Roanoke shall
also be a party to such lease. The lease shall provide for a
one-year lease, renewable on a year-to-year basis with the con-
sent of the lessor, for a total lease term not to exceed five
years in exchange for nominal rent and payment of utilities and
janitorial service by the lessee. Such lease shall commence
January 17, 1988 and shall contain such other terms and conditions
as are approved and required by the City Manager.
ATTEST:
City Clerk.
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Roanoke City School Board
Jefferson High School Gymnasium
Lease to Young Men's Christian Association (YMCA)
The attached staff report was considered by the Water Resources Committee
at its meeting on November 23, 1987. The Committee recommends that City Council
authorize the execution of a lease of the Jefferson High School Gymnasium to the
YMCA.
Respectfully submitted,
Water Resources Committee
ETB/RVH/hw
Attachment
cc:
City Manager
City Attorney
Director of Finance
Director of Public Works
Clerk of the School Board
INTE P. DE PARTME NTAL COMMUNICATION
DATE:
TO:
FROM:
RE:
November 18, 1987
MrS. ~.~mbers, Water Resources Committee ~
iser thru Mr. Reynolds °~' ~
Roanoke City School Board
Jefferson High School Gymnasium
Lease to Young Mens Christian Association (YMCA)
I. Back,round:
School Board retained control of the "New" Gymnasium at
Jefferson High School when it turned the school over to
the City for disposal or reuse.
Be
Initial Term of Lease of Gym to YMCA was January 17, 1983 to
January 16, 1984 with four (4) subsequent one (i) year exten-
sions permitted, to allow a total of no more than five (5)
years.
II. Current Situation:
III.
IV.
School Board desires to enter into a continuation of the
lease for an initial one (1) year term, January 17, 1988
through January 16, 1989 with four (4) subsequent one (1)
year extensions permitted to allow a total of no more than
five (5) years for a fee of $1.00 per year and certain
avoided costs for insurance and maintenance. See the
attached letter and form of proposed lease for additional
details.
A. Need
B. Timin~
C. Insurance
Alternatives:
Committee recommend to City Council that it authorize the
execution of a new lease of the Jefferson High School
Gymnasium to the YMCA by the Roanoke City School Board
and the City of Roanoke for a one (1) year term, January 17,
1988 through January 16, 1989, with provision for four (4)
one (1) year extensions permitting a total of not more than
five (5) years (proposed lease attached).
Page 2
1. Need by YMCA for use of facility is met.
2. Timin~ to provide continuity of programs is met.
3. Insurance in amounts acceptable to the Risk Manager to
be provided by lessee.
B. Committee not recommend to City Council that it authorize the
new lease of the Jefferson High School Gymnasium to the
YMCA.
1. Need by YMCA for use of facility not met.
2. Timin~ to provide continuity of programs not met.
3. Insurance issue is moot.
Recommendation: Committee recommend to City Council that it
authorize the execution of a lease of the Jefferson High School
Gymnasium to the YMCA in accordance with Alternative "A".
KBK/RVH/mm
Attachment
CC:
City Attorney
Director of Finance
Director of Public Works
Clerk of School Board
l~I Ed~uln FI, Feinour, Cholrmon
LLlilliam UJhite, S~.. Vice Chairman
Donold Bc~ol
Roanoke
City School Board
P.O Box 13105, Roanoke, Virginia ~'4031 ·
Sallye T, Coleman
LaVerne B. Dillon
David H. Usk
Jom~s IM. Turne~', .~',
Frank P. Toro. Supe~l¢~enden(
Pdchard L I'~lley, Clerk of the 8oorcl
70~-981 -~381
November 11, 1987
Water Resources Committee
Room 354
Municipal Building
Roanoke, VA
Attention: Mr. Kit B. Kiser
Dear Members of the Water Resources Committee:
The School Board at its November 10 meeting approved the
continuation of the lease agreement with the YMCA for the use of the
Jefferson High School gymnasium for a second five-year period com-
mencing on January 17, 1988. The proposed lease agreement differs
only in the dates and an increase of $100,000 in fire and hazard
insurance from the original lease agreement entered into in 1983. The
lease agreement has been reviewed and approved by the School
Board's attorney.
The School Board requests the Water Resources Committee to
approve the lease agreement and forward it to City Council for final
approval.
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
E~nc o
cc: Mr. William X Parsons
Excellence in Education
LEASE
THIS DEED OF LEASE, entered into this __day of January, 1988, by and
between the CITY OF ROANOKE, the SCHOOL BOARD FOR THE CITY OF ROANOKE, and THE
YOUNG MEN'S CHRISTIAN ASSOCIATION OF ROANOKE, VIRGINIA.
1. As used herein, the term "Lessee" shall mean and refer to The Young
Men's Christian Association of Roanoke, Virginia. The term "Lessor" shall,
during the period that the leased premises is dedicated for school purposes,
mean and refer to the School Board for the City of Roanoke. If at any time
during the term of this lease the leased premises shall no longer be dedicated
for school purposes, the term "Lessor" shall mean and refer to the City of
Roanoke.
2. The Lessor hereby lets and demises unto the Lessee that property known
as the Jefferson High School Gymnasium (leased premises), more particularly
described as the area shown in yellow on the attached map and designated by
Official Tax No. 1113414.
3. The leased premises shall be used and occupied by the Lessee for
recreational purposes, subject to uses by the School Board for the City of
Roanoke for those purposes set forth in paragraph 6(k).
4. The lease shall commence on the 17th day of January, 1988, and extend
for a period of one (1) year, ending on the 16th day of January, 1989. Subject
to the concurrence of Lessor, the Lessee may extend the term of this lease for
additional periods of one (1) year, but the occupancy of the Lessee under this
Deed of Lease shall not extend beyond a total of five (5) years from the date of
initial occupancy. If the Lessee decides to renew the lease, Lessee shall give
Lessor written notice of such desire sixty (60) days prior to expiration of the
lease, and Lessor shall, within thirty (30) days of receipt of such notice give
written notice to Lessee of its decision with respect to the request to renew.
5. ~he Lessor covenants and agrees:
(a) To deliver quiet possession of said premises to the Lessee on the
effective date of this lease;
(h} That the Lessee may make such alterations, improvements, and additions
to the said premises during the term of the lease as the Lessee may deem proper
with the written approval of the Lessor, provided that the Lessee shall pay all
costs, expenses, and liabilities arising out of or in any way connected with
such alterations, improvements or additions.
6. The Lessee covenants and agrees:
(a) To pay the sum of ONE DOLLAR ($1.00) per year to Lessor as annual
rent;
(b) At the termination of this lease, to deliver peacefully the said
premises in as good order and repair as the same was at the beginning of this
lease;
(c) That the Lessor, its officers, agents, and employees may show the
premises to prospective purchasers, during the business hours maintained by the
Lessee, and at euch other times during the tenancy as the Lessee may permit;
provided, however, that Lessee shall be given an opportunity to submit an offer
to purchase the leased premises prior to Lessor's entering into a contract of
sale of the leased premises to another party;
(d) That the Lessor, its officers, agents and employees may go upon the
premises at reasonable hours for the purpose of inspection of the premises;
(e) That this lease will not be assignable by the Lessee nor shall any
portion of ~ e leased premises be sublet without the prior written consent of
the Lessor;
(f) That the Lessee shall keep and maintain the leased premises in clean
and good condition at its own expense during the term of this lease;
- 2 -
(g) That the Lessee shall assume responsibility for payment of all costs
and charges incurred as a result of utilities serving the leased premises;
(h) That the Lessee shall indemnify and hold harmless the City of Roanoke,
the School Board for the City of Roanoke and the officers, agents and employees
of each entity from the claims of any and all persons suffering injury to their
person or property in any manner arising or growing out of the Lessee's use and
occupation of the premises under this Deed of Lease;
(i) That the Lessee shall, at its own expense, obtain and maintain during
the term of this lease and any extension or renewal thereof bodily and property
damage liability insurance coverage with respect to claims arising out of the
subject matter of this lease, but not including those activities and uses set
forth in subparagraph 6(k) of this lease. The amount of such insurance shall
not be less than:
1. In the case of bodily injury liability insurance, $500,000 for injuries
including death, to one person in any one occurrence and $1,000,000 annual
aggregate;
2. In the case of property damage insurance, $500,000 for damage in any
one occurrence and $1,000,000 annual aggregate;
3. The above amount may be met by umbrella coverage in a minimum amount of
$i,000,000.
The Lessee shall name the City of Roanoke and the School Board for the City of
Roanoke as additional insureds on the above policies. The Lessee shall furnish
the City of Roanoke and the School Board for the City of Roanoke with certifi-
cates evidencing the required coverage.
(J) That the Lessee shall, at its own expense, obtain and maintain during
the term of this lease and any extension or renewal thereof fire and hazard
insurance in an amount of $800,000. The Lessee shall name the City of Roanoke
-3-
and the School
interests may appear on the above policies.
of Roanoke and the School Board for the
evidencing the required coverage;
Board for the City of Roanoke as additional insureds as their
The Lessee shall furnish the City
City of Roanoke with certificates
(k) That Lessee's use and occupancy shall be subject to the right to use
and occupy the leased premises by the School Board's Altsrnative Education
Program, by the Patrick Henry High School basketball team, and for public voting
activities. Lessor shall provide Lessee with a schedule of its proposed usss
for the leased premises and shall give reasonable notice of any variation from
such schedule. The uses listed in this paragraph shall have first priority in
use and occupancy of the least premises.
7. It is mutually covenanted and agreed by the Lesaor and the Lessee:
(a) That the Lessee shall be responsible for the first $500.00 in coat of
any repair or replacement of the leased premises, or any portion thereof, as now
or hereafter constituted. Should any repair or replacement exceed the sum of
$500.00, Lessee shall promptly notify Lessor. Lessor may, at its option,
undertake to have such repairs or replacement performed or not to do so. If the
Lessor chooses not to do so and the condition of the leased premises is such
that it cannot reasonably accommodate the needs of the Lessee, Lessee may either
undertake such repairs and replacements at its own expense or elect to terminate
this lease on thirty (30) days' notice. Ail repairs and replacements undertaken
by Leaeee shall be at least equal in quality of materials and workmanship to
that originally existing in the leased premises;
(b) That, the preceding paragraph not withstanding, the Lessee shall be
responsible for any and all damage to or destruction of the leased premises
caused by the negligence or wrongdoing of the Lessee, its employees or agents;
(c) That if the said leased premises be do damaged by fire or otherwise as
to render the same untenantable, this lease shall immediately terminate;
-4 -
(d) That in the event the Lessee shall fail or neglect to co~ply vith any
of the terms of this lease, and shall remain in default thereof for a period of
fifteen (15) days after written notice from Lessor calling attention to the
same, Lessor may declare this lease terminated and cancelled and may take
possession of said premises without prejudice to any other legal remedy it may
have on account of such default.
8. Any and all notices, requests or demands given or required to be given
under this lease shall be in writing and mailed by registered, certified mail,
postage prepaid to:
(a) City of Roanoke, c/o City Manager, 364 Municipal Building, Roanoke,
Virginia 24011;
(b) School Board for the City of Roanoke, c/o Roanoke City Public Schools,
P. O. Box 13145, Roanoke, Virginia 24031; and
(c) Young Men's Christian Association of Roanoke, Virginia, P. O. Box
2130, Roanoke, Virginia 24009.
ATTEST:
CITY OF ROANOKE, VIRGINIA
Mary F. Parker, City Clerk
By
W. Robert Herbert, City Manager
ATTEST:
SCHOOL BOARD OF THE CITY OF ROANOKE
Richard L. Kelley, Clerk
By
Frank P. Tota, Superintendent
ATTEST:
THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF ROANOKE, VIRGINIA
By
Its
-5-
2/.3. $/ .~0 I~
~, u~3530 ~
~111347-3 I1t3418
IH
,//3425~
IO~
ii13410
Hi3405
Office of the Gty C]en~
December 23, 1987
File #2-166
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
~ am attaching copy of Ordinance No. 28905, providing for the
sale and conveyance of certain real property owned by the City
and situate in the City bearing Official Tax Nos. 1111305,
1111307, 1111310, 1111312, 1111315, and 1111316, to Concrete
Ready Mixed Corporation, for a consideration of $375,000.00,
which Ordinance was adopted by the Council of the City of Roanoke
on first reading on Monday, December 7, 1987, also adopted by the
Council on second reading on Monday, December 21, 1987, and wiIZ
take effect
ten days following the date of its second
Sincerer, y,
Mary F. Parker, CMC
City Clerk
reading.
MFP: ra
Enco
pc:
Concrete Ready Mixed Corporation, P. O. Box 12462,
Virginia 24025
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief of Biliings and Collections
Mr. William F. Clark, Director of Pubiic Works
Mr. Charles M. Huffine, City Enginee.
Mr. Kit B. Kiser, Director of Utilities and Operations
Roanoke,
Room 456 Municipol Building 215 O~urch Av~'~ue. S.W. Roono~e, Virginia 2401 t (703) 98t-254.1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of December, 1987.
No. 28905.
AN ORDINANCE providing for the sale and conveyance of certain real
property owned by the City and situate in the City bearing Official Tax
Nos. 1111305, 1111307, 1111310, 1111312, 1111315, and 1111316, upon
certain terms and conditions.
BE IT ORDAINED by
1. The offer of
certain real property
the Council of the City of Roanoke that:
Concrete Ready Mixed Corporation to purchase
owned by the City and bearing Official Tax Nos.
1111305, 1111307, 1111310, 1111312, 1111315, and 1111316 for the con-
sideration of $375,000.00 as more particularly set forth in the report
to this Council dated December 7, 1987, is hereby ACCEPTED.
2. The Mayor and City Clerk are hereby authorized to execute
and attest, respectively, on behalf of the City, in form approved by
the City Attorney, the appropriate deed of conveyance of the fee simple
title
tion,
title;
City Attorney shall be authorized to tender said
Mixed Corporation or its authorized agent.
to the above described property to Concrete Ready Mixed Corpora-
said deed to contain general warranty with English covenants of
thereafter, upon payment of the aforesaid purchase price, the
deed to Concrete Ready
ATTEST:
City Clerk.
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Sale of the Kroger Bakery Property
The attached staff report was considered by the Water Resources
Committee at its meeting on December 7, 1987. The Committee recommends
that Council authorize the City Manager to sell the Kroger Bakery
Facility, main property, to Concrete Ready Mixed Corporation for
$375~000.00 and that the City abandon the existing sewer line easement
and transfer ownership of the line with the deed of the property.
Respectfully submitted,
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATIONS
TO:
THROUGH:
FROM:
DATE:
Mrs. Bowles and Membe s, Water Resources Committee
W. Robert Herbert; City Manager
Phillip F. Sparks, Economic Development Specialist
November 23, 1987
SUBJECT: Sale of the Kroger Bakery Property
I. Background:
By Ordinance No. 28478, the City Council of Roanoke accepted
the donation to the City by the Kroger Company of its former
bakery, consisting of certain structures and several parcels
bearing the Official Tax Numbers 1111305, 1111307, 1111310,
1111312, 1111315, 1111316 and 1110713. The Transfer of Title
was effective December 29, 1986.
Bo
On March 9, 1987, the City Council of Roanoke accepted the
recommendation of the Water Resources Committee to declare all
of the main property listed above, with the exception of the
residual property identified as Official Tax Map No. 1110713,
as surplus and market the main property under open listings
for sale as a single property.
Co
The Kroger Bakery Property has been listed in the Commercial
Multiple Listing Service. In addition, the City's Office of
Economic Development conducted an "open house" for all
commercial realtors in the Valley.
Do
Current valuation on the property placed by an independent
appraiser is in the range of $350,000.00 to $385,000.00 with
the suggestion that the price be placed at $383,000.00.
II. Current Situation:
ao
Social Services is presently storing surplus food in a portion
of the main building. The food is distributed over a five-day
period once a quarter.
Concrete Ready Mixed, Cor~. has a need to expand at its
present location to accommodate its continued growth. Since
there is no room for expansion on existing property, Concrete
Ready Mixed, Corp. has submitted an offer of $375,000.00 for
all of the main property. A check in the amount of $10,000.00
accompanied the offer. (See attached letter.)
Memo to: Water Resources Committee
November 23, 1987
Page 2
III. Issues:
A. Timing
B. Economic Development
IV. Alternatives:
Water Resources Committee recommend to City Council that the
City Manager be authorized to sell the Kroger Bakery facility
comprised of the Official Tax Map Numbers 1111305, 1111307,
1111310, 1111312, 1111315 and 1111316 for the sum of
$375,000.00 to Concrete Ready Mixed, Corp.
Timing of the disposition of the property is important as
the cost of maintaining the building can be kept to a
minimum and the property's value to a maximum.
In addition, Concrete Ready Mixed, Corp. has agreed to
allow Social Services to continue food distribution
scheduled for December 1987, should closing occur prior
to the scheduled date of food distribution.
Economic development potential will be enhanced by the
sale to Concrete Ready Mixed, Corp. potentially creating
new jobs by allowing an existing business to expand at
its present location and by returning the property to the
tax rolls.
Do not recommend to City Council to authorize the sale of the
Kroger Bakery Facility, main property, to Concrete Ready
Mixed, Corp.
Timing of the property's use would be delayed causing the
value of the property to decline.
Economic development potential would not be reached and a
valued City company would be forced to relocate further
damaging the City's economic development effort.
V. Recommendation:
That the Water Resources Committee recommend to City Council
that the City Manager be authorized to sell the Kroger Bakery
Facility, main property, to Concrete Ready Mixed, Corp. for
$375,000.00 and that the City abandon the existing sewer line
easement and transfer ownership of the line with the deed of the
property.
Memo to: Water Resources Committee
November 23, 1987
Page 3
After the closing on the sale of the property, the sewer line
will function as a privately maintained sewer lateral serving that
property.
WRH/PFS:kds
cc: City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Engineer
COPENHAVER, i~.Lv.~.l~, CORNELXSON' ~ ~ELD
November 18, 1987
Mr. Brian J. Wishneff
Director of Economic Development
City of Roanoke
Room 355, Municipal Building
Roanoke, VA 24011
Dear Mr. Wishneff:
Kindly be advised that this firm represents Mr. D.
Garvin Lindsey who is the principal stockholder of Concrete
Ready Mixed Corporation. As you may be aware, Concrete
Ready Mixed presently has its operations in the City of
Roanoke, as well as property in Botetourt County.
At this time, Concrete Ready Mixed Corporation has
an interest in expanding its operations in the City of Roanoke
and a natural site for expansion would be the former Kroger
properties which were donated to the City of Roanoke in
December of 1986.
Accordingly, please consider this letter as an offer
by Mr. D. Garvin Lindsey to purchase the said real estate
bearing City of Roanoke Official Numbers 1111310, 1111316,
1111315, 1110713, 1111312, 1111307 and 1111305 for the sum
of Three Hundred Seventy-Five Thousand and NO/100--- Dollars
($375,000.00). Terms of this offer are as follows:
1. Ten Thousand and NO/100---Dollars ($10,000.00)
down, said sum is enclosed herein.
Mr. Bri~n J. Wishneff - 2 -
November 18, 1987
2. Balance in cash upon delivery of a General
Warranty deed with English Covenants of Title including all
interests contained in the Deed of Gift dated December 18,
1986, recorded in the Clerk's Office of the Circuit Court
of the City of Roanoke in Deed Book 1551, page 571, and any
such other interests as the Grantor may have acquired.
3. This offer shall remain in effect for a
reasonable time for the purpose of the requisite review of
its terms and upon acceptance, closing shall occur within
30 days therefrom.
I trust that this offer will lead to a mutually beneficial
transaction.
Very truly yours,
WELD
Char 1'~ s 0~.- 'C~-rne 1 is on- ~
COC/mc
EllC.
COPENHAVER, ELLETT, CORNELIiON & WELD
RO~O~. VZROL~A B4011
November 23, 1987
Mr. Brian J. Wishneff
Director of Economic Development
City of Roanoke
Room 355, Municipal Building
Roanoke, VA 24011
Dear Mr. Wishneff:
My client, Mr. D. Garvin Lindsey, having previously sub-
mitted an offer by letter dated November 18, 1987, to purchase the
former Kroger properties, has been advised that Parcel No. 1110713
will be utilized for planned Fifth Street Bridge expansion.
Accordingly, I am authorized to withdraw this property from his
offer. In all other respects, Mr. Lindsey's offer shall remain in
effect according to its stated terms.
If you have any further questions regarding this matter or
wish for my client to be present during the requisite review process,
please feel free to contact me.
Very truly yours,
Charles O. Cornelison
COC/maa
]987
~ff~e ~ r~e O~y
December 29, 1987
File #467
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Mr. beverly T. Fitzpatrick, Sr.
Chairman
Jefferson High School Committee
2425 Nottingham I¢oad, S. E.
Roanoke, Virginia 24014
Gentlemen:
At a regular meeting of the Council of the City of Roanoke held
on Monday, December 21, 1987, Council vote~l to fund the entire
cost of $50,000.00 for a study to establish the feasibility and
cost of reusing Jefferson High School, with the following stipu-
lations:
(1)
(2)
The Jefferson High School Committee will be requested
to use the $25,000.00 previously aZIocated for the
study for the purpose of establishing a room in
Jefferson High School for display of school artifacts.
The Jefferson High School Committee will be involved in
interviewing and selecting the consultant.
Sincerely,
~ary F. Parker, CMC
City Clerk
MFP: r a
p c: ~,lr.
Mr.
Joel M. Schlonger, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
I~oom456 MunlClpalBuildlng 215 Church Ave~ue, S.W. Roanoke. Virgr~la24011 (703)981-254'~