HomeMy WebLinkAboutCouncil Actions 12-07-87BOWERS
(28882)
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
December 7, 1987
7:30 p.m.
AGENDA FOR TIIE COUNCIL
Call to Order -- Roll Call. ~ pr~erv~.
The invocation will be delivered by The Reverend Mrs.
Pauline Haskins, Secretary for Virginia Association of the
Church of God. P~erv~.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Presentatioa by ,st,idents from the Roanoke City Schools·
Adopted R~olution No. 28882 memor~izing the late Gordon N. Dixon. (7-0).
PUBLIC HEARIngS
A. Public hearing on the request of Our Lady of the
Valley, Inc., .for a designation of property to be
exempted from taxation· Evans B. Jessee, Attorney.
Adopted Ordinance No. 28883. {6-0, ^Ir. ~ow~ abstai~ngl.
B. Public hearing on the request of Valley Lumber
Corporation and E. Marvin Lemon, et al, that portions
of Winston Avenue, S. W., be permanently vacated,
discontinued and closed. Philip H. Lemon, Attorney.
Ordinance No. 28884, as amended, adopted on f~t reading. (7-0).
C. Public hearing on the question of amending Section
36.1-640 of Chapter 36.1, Zoning, of the Code of the
City of Roanoke (1979), as amended, in order to reduce
the required number of members of the City Planning
Commission who ~ust serve on the City's Architectural
Review Board from two to one. Susan S. Goode,
Chairman, City Planning Commission.
Ordinance No. 28885 adopted on first reading. {7-0).
D. Public hearing to consider an amendment to the Fiscal
Year 1987-1988 Community Development Block Grant budget
and Statement of Objectives to the Uaited States
Departmenl of Housing and Urban Development. W. Robert
Herbert, City Manager·
Adopted~Budg~ Ordinance No. 28885 and Ordinance No. 28887. (7-0).
CONSENT AGENDA
Approved (7-0).
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE EN~TED BY ONE
MOTION IN T~E FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meeting of Council held on Monday,
November 23, 1987.
C-2
Cq3
C-4
C-5
C-6
C-7
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and com-
mittees appointed by Council, p~l~s,~ant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, corr~nissions and com-
mittees appointed by Council, pursuant to
~ectian 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
~ communication from Richard L. Kelley, Clerk of the
Roanoke City School Board, requesting an Executive Session in
order for the Chairman of the School Board to discuss the
acquisition of real estate, pursuant to Section 2.1-344 (a) (2),
Code of Virginia (1950), as amended.
RECOMMEMOED ACTION:
Concur ia request for Council to convene in
Executive Session to discuss the acquisi-
tion of real estate, pursuant to Section
2.1-344 (a) (2), Code of Virginia (1950),
as amended.
Qualification of John J. Butler as a Director of the
Industrial Development Authority of the City of Roanoke for a
term of four years co~a,~enci,~g October 21, 1987, and ending
October 20, 1991.
RECOMMENDED ACTION: Receive and file.
Qualification of A. Byron Smith as a member of the Virginia
Western Community College Board for a term ending June 30, 1991.
RECOMMENDED ACTION: ~ieceive and file.
Qualification
Roanoke Neighborhood
of three years ending
of Ronald H. Miller as a member of the
Partnership Steering Committee for a term
November 21, 1990.
RECOMMENDED ACTION: Receive and file.
An Annual Report of the Fifth Planning District Co~ission
for the year 1987.
R~C~MMENDED ACTION: ~eceive and file.
(2)
C-8 A list of items pending from July 10, 1978, through
November 23, 1987.
C-9
RECOMMENDED ACTION: Receive and file.
Communications from Fred P. Roessel, Jr., Ph.D., Executive
Director, Mental Health Services of the Roanoke Valley, recom-
mending the reappoiat~eat af Henry L. Woodward for a three year
term and Nancy F. Canova for a two year term, as at-large mem-
bers of the Mental Health Services Board of Directors.
RECOMMENDED ACTION: Concur in recommendation.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
Request of Mr. Jack, Spainhour to address Council on behalf
of "Friends of the Star·" M~. Spa~nhouA ~ not preset.
Petitions and Communications:
a. A communication from the Roanoke City School Board recom-
mending appropriation of $183,413.00 for the Alternative
Education Program for 1988; $28,710.00 for the Flow Through
Prograph; and $140,041.00 from the Capital ~aintenance and
Equipment Replacement Fund for replacement of equipment,
repair of school roads and playgrounds, and retrofit of
school buses to meet state mandates. Adopted B~dget OrdJ~nance
No. 28888. (7-0)~
Reports of Officers:
a. City Manager:
Br i ef_i_n_g.s_:_ None.
I t ems~ _R_e_c_o_~e_n~e.c~ .fo?~ Ac t i on:
1. A report recommending establishment of the time and
location of certain regular City Council meetings in
the four neighborhood quadrants of the City. Adopted
Resolution No. 28889. (7-0).
2. A report recommending appropriation of $8,579.00
received from the United States Department of
Agriculture, through the Virginia Department of
Corrections, to enhance the food service program of the
Crisis Intervention Center, Juvenile Probation House
and Juvenile D~tention Home. Adopted Budg~Ordinance No.
28890. (7-0).
3. A report recommending authorization to e~ecute Change
Order No. 3, in the amount of $26,390.63, to the
contract with H & S Construction Cotnpany, fo, the Curb,
Gutter and Sidewalk Project, Phase II. Adopted Budget
Ordinance No. 28891 and Or~i~nce No. 28892. (7-0).
(3)
A report recom~endinj that Council concur in revised
activities and funding levels for implementation of the
Loudon Avenue Revitalization Program, and approve exe-
cution of a second amendment to the Grant Agreement
with the Northwest Neijhbor~ood Environmental
Organization, Inc. Adopted0rdinance No. 28893. (7-0).
5. A report with rejard ta disposition of City-owned pro-
perty on Shadeland Avenue, N. W., to Northwest
Neighborhood Environmental Organization, Inc. Adopted
Ordinance No. 28894 on first reading. (7-0).
6. A report concurring in a report of the Bid Co~ittee
recommending the purchase of computer hardware, hard-
~ure ~naintenunce, s~ti~p~rt ~e,~vices and lease of system
software frown IBM, Inc., in the amount of $726,056.00,
and appropriation of funds therefor. Adopted ~udge~ ~dinance
No. 28895 and Ordinance No. 28896. {7-0).
7. A report regarding post-disposition detention care and
services at the Juvenile Detention Home. Adopted ~ud~
Ordinance No. 28~7 and R~ol~ion No. '28898. 17-0)~
8. A report~ regarding the Williamson Road Area Business
Associatio~ - Main Street Coordi~ator. Adopted Ordinance
No. 28899. (7-0}.
Report of Co,nmittees:
A report of the Water Resources Committee recommending that
Council authorize payment of one-half of a total study cost
not to exceed $50,000.00, for a study to establish the
feasibility and cost of reusing Jefferson High School.
Elizabeth T. Bowles, Chairman. Concurred in ~ecommenda~on.
A report of the Water Resources Commit tee r~ecommending
amendment of Chapter 27.1, Signs, Awnings, Marquees,
Canopies, Clocks and Thermometers, of the Code of the City
of Roanoke (1979), as amended, to permit "sandwich board"
type advertising signs in the H-I, Historic District.
Elizabeth T. Bowles, Chairman· Adopted Ordinance No. 28900. (6-0,
~dr. Harvey abstai~ng ).
A ~egort of the Water ~es,~urces ~or~v~ittee recommending that
Council authorize execution of a revocable license to per-
mit construction of certain building appendages encroaching
over and into the public right-of-way of property located
at 109 Norfolk Avenue, S. W., pursuant to Section
Co~le of Virginia (1950), as amended. El~eth T. Bowles.,
Chairman. Adopted Ordinance No. 28901 on first reading. {7-0).
A report of the Water Resources Com~nittee recommending that
Council authorize execution of a new lease of the Jefferson
High School Gymnasium to the Young Men's Christian
Association by the Roanoke City School Board and the City
of Roanoke, fo, a term of one year. ~I~beth T. Bowles,
Chairman. Adopted Ordinance No. 28902 on fi~t reading. (7-0).
(4)
e. A report of the Water Resources Corrgnittee recommending that
Council approve a new lease with Natalie Horton Foster,
et al, for property located at 2327 Melrose Avenue, N. W.,
for the purpose of providing a fourth locution for the
operation of ~ l~,~e-hospital emergency medic~l c~,,e ~nit.
F~lizabeth T. Bowles, Chairman. Adopted Ordinance No. 28903. {7-0).
*See B~low.
f . A report of the congnittee appointed to tabulate bids
received for repair of steps to the terrace and the addi-
tion of a handicap ramp and related work at the Roanoke
Civic Center. Robert A. Garland, C~lairman. Adopt~d Budget
Ordinance No. 289,06 and Ordinance 28907. (7-0}.
g. A report of the corn~i t t,~e ,~gpointed to tabulate bids
received for exterior caulking and sealing of the Roanoke
Civic Center Complex. Robert A. Garland, C~airman. Adopted
Budget Ordinance No. 2~908 and Ordinance No. 28909. (7-0).
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
A Resolution memorializing t~e late Gordon N. Dixon,
Ececutive ~irector, Fifth Planning Dist,ict Commission.
Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
b. Vacancies on various authorities, boards, commissions and
committees appointed by Council.
~ther qearinjs of Citizens:
*Adopted Budget Ordinance No[ 28904 (7-0) and Ordinance No. 28905 on fd~st
reading (6-0, Mr. Mu~ser ~ ou~ of the Coun~l Chamber), providing for
the sale and conveyance of c~ain real property to Con~ete Ready Mixed
Corporation Iform~ Kroger Baker~ property).
Reappointed A. Lorraine Joh~on ~ Roanoke N~ighborhood Partnership Ste~ing
Committee
Appointed Mo~ica Lough~idge - Special Events Committee
($)
IN THE COUN..C!L OF THE CITY OF ROANOKE,
/he 7th day of December, 1987.
No. 28882.
VIRGINIA,
A RESOLUTION memorializing the late Gordon N. Dixon, Executive
Director, Fifth Planning District Commission.
WHEREAS, the members of this Council have learned, with sorrow,
of the recent passing of Gordon N. Dixon, Executive Director of the
Fifth Planning District Commission since January, 1982;
WHEREAS, Mr. Dixon, who held a Masters Degree in Urban Planning
from Michigan State University, was a career planner, having previous-
ly served as Executive Director of the New River Vally Planning Dis-
trict Commission for almost ten years, as Planning Director for the
Town of Blacksburg, and in planning positions in Georgia and Michigan;
WHEREAS, during his tenure as Executive Director of the Fifth
Planning District Commission, Mr. Dixon promoted regional cooperation,
fostered economic development of the region, strongly promoted a
regional approach to tourism and exhibited leadership in the develop-
ment of planning seminars to assist local government administrators
and planners;
WHEREAS, Mr. Dixon's significant achievements in the planning
field were publicly recognized in May, 1987, when he was chosen as
the first recipient of the Southwest Virginia Public Administrator of
the Year Award; and
WHEREAS, this Council desires to take special note of his passing
and to pay respects to the memory of this outstanding public servant;
THEREFORE,
follows:
1.
grets at
BE IT RESOLVED by the Council of the City of Roanoke as
The Council adopts this means of recording its deepest re-
the passing of Gordon N. Dixon, Executive Director, Fifth
Planning District Commission, and extends to Mrs. Jeananne Dixon, his
widow, and their children, the sympathy of this Council and that of
the citizens of this City who benefited by his service; and
2. The City Clerk is directed to forward an attested copy of
this resolution to Mrs. Dixon.
ATTEST:
City Clerk.
Office of the ~y C~e~k
December 9, 1987
File #?9
Mr. Evans B. Jessee
Attorney
404 Shenandoah Building
Roanoke, Virginia 24011
Dear Mr. Jessee:
I am enclosing copies of Resolution No. 28883, supporting tax
exemption of property owned by Our Lady of the Valley, Inc., in
the City of Roanoke used exclusively for charitable and benevo-
lent purposes on a non-profit basis, and memorializing a certain
agreement between Our Lady of the Valley, Inco, and the City,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, December 7, 1987.
Please sign and return three copies of the Ordinance to the City
Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia
24011.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP : ra
pc: Mr.
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling. Jr., City Attorney
Jerome S. Howard, Jr., Corrgnissioner of Revenue
Gordon E. Peters, City Treasurer
Room 456 Municipal Building 215 ~nurch Avenue, S.W. Roanot~, Vlrginto 240t I (703) 98t-2541
December 9, 1987
File #79
The Honorable Clifton A. Woodrum,
Member, House of Delegates
P. 0. Box 1371
Roanoke, Virginia 24007
III
Dear Delegate Woodrum:
I am enclosing copies of Resolution No. 28883, supporting tax
exemption of property owned by Our Lady of the Valley, Inc., in
the City of Roanoke used exclusively for charitable and benevo-
lent purposes on a non-profit basis, and memorializing a certain
agreement between Our Lady of the Valley, Inc., and the City,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, December 7, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
P. oom4,~6 Munlcil:x~lBuildlng 215 C~urch Avenue, S.W. Roonoke, VIrginla24011 (703)981-254t
Office c~ ~'e O~ Oc~k
December 9, 1987
File #79
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, S. E.
Roanoke, Virginia 24012
Dear Delegate Thomas:
I am enclosing copies of Resolution No. 28883, supporting tax
exemption of property owned by Our Lady of the Valley, Inc., in
the City of Roanoke used exclusively for charitable and benevo-
lent purposes on a non-profit basis, and memorializing a certain
agreement between Our Lady of the Valley, Inc,, and the City,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, December 7, 1987.
Sincerely, ~l~,~.-
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room456 Muni~i!~lBullding 215 C~urch Avenue, S,W, Roan~ke, Vlrginla24011 (703)981-2541
C)f~ce of the O~/(]e~
December 9, 1987
File #?9
The Honorable J. Granger Macfarlane
Member, Senate of Virginia
P. 0. Box 201
Roanoke, Virginia 24002
Dear Senator Macfarlane:
I am enclosing copy of Resolution No. 28883, supporting tax
exemption of property owned by Our Lady of the Valley, Inco, in
the City of Roanoke used exclusively for charitable and benevo-
lent purposes on a non-profit basis, and memorializing a certain
agreement between Our Lady of the Valley, Inc., and the City,
which Resolution was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, December 7, 1987.
Sincerely, ~.~__
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
Room456 MunicipalBullding 215 Church Avenue, S.W. Roanc~e, Vlrginla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The )th day of December, 1987.
No. 28883.
A RESOLUTION supporting tax exemption of property owned by
Our Lady of the Valley, Inc., in the City of Roanoke used by it
exclusively for charitable and benevolent purposes on a non-profit
bas±s, and memorializing a certain agreement between Our Lady of
the Valley, Inc., and this City.
WHEREAS, Our Lady of the Valley, Inc., (hereinafter "the Cor-
poration'') has petitioned this Council for support for a bill to be
introduced at the 1988 Session of the General Assembly to exempt cer-
tain property of the Corporation from taxation pursuant to Article X,
~6(a)(6) of the Constitution of Virginia;
WHEREAS, a public hearing at which all citizens had an opportunity
to be heard with respect to the Corporation's petition was held by
Council on December 7, 1987;
WHEREAS, the provisions of subsection B of §30-19.04, Code of
Virginia (1950), as amended, have been examined and considered by the
Council.
WHEREAS, the Corporation agrees that the property to be exempt
from taxation is the personal property of the Corporation and its
buildings and as much land as is reasonably necessary to the use of
its buildings, provided such personal and real property shall be used
by the Corporation exclusively for charitable and benevolent purposes
on a non-profit basis;
WHEREAS, in consideration of Council's adoption of this Resolution
and Council's support of a bill hereinafter described in Paragraph 1
to be introduced on behalf of the Corporation at the 1988 Session of
the General Assembly, the Corporation has voluntarily agreed to pay
each year a ~service charge in an amount equal to five percent (5%) of
the City of Roanoke real estate tax levy, which would be applicable to
real property of the Corporation were the Corporation not exempt from
such taxation, for so long as the Corporation's real property is
exempted from State and local taxation;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. Council supports a bill to be introduced at the 1988 Session
of the General Assembly whereby Our Lady of the Valley, Inc., (herein-
after "the Corporation"), a non-profit organization, seeks to be clas-
sified and designated a charitable and benevolent organization within
the context of §8(a)(6) of Article X of the Constitution of Virginia,
and whereby property owned by the Corporation, which is used by it
exclusively for charitable and benevolent purposes on a non-profit
basis, shall be exempt from State and local taxation.
2. In consideration of Council's adoption of this Resolution and
Council's support of the bill described in Paragraph 1 of this Resolu-
tion to be introduced at the 1988 Session of the General Assembly, the
Corporation agrees to pay to the City of Roanoke on or before October
5 of each year a service charge in an amount equal to five percent (5%)
of the City of Roanoke real estate tax levy, which would be applicable
to real property of the Corporation, in the City of Roanoke, were the
Corporation not exempt from State and local taxation, for so long
as the Corporation is exempted from State and local taxation.
3. The City Clerk is directed to forward an attested copy of
this Resolution to the Commissioner of Revenue and the City Treasurer
for purposes of assessment and collection, respectively, of the ser-
vice charge established by this Resolution, and to Evans B. Jessee,
counsel for the Corporation.
4. This Resolution shall be in full force and effect at such
time as a copy, duly signed by an authorized officer o£ the Corpora-
tion, has been filed with the City Clerk.
ATTEST:
City Clerk.
ACCEPTED, AGREED TO, and EXECUTED by Our Lady of the Valley, Inc.,
this day of , 198 .
OUR LADY OF THE VALLEY, INC.
By
Title
(SEAL)
VIRGINIA:
RE:
IN THE COUNCIL OF THE CITY OF ROANOKE
PETITION FOR A RESOLUTION SUPPORTING THE EXEMPTION
FROM REAL ESTATE TAXATION OF THE PROPERTY OF OUR
LADY OF THE VALLEY, INC., PURSUANT TO ARTICLE X.
SECTION 6(a) (6) OF THE CONSTITUTION OF VIRGINIA
TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF
ROANOKE:
1. Your Petitioner, Our Lady of the Valley, Inc., a
Virginia, non-stock, not-for-profit, corporation, will,
within approximately ninety (90) days, become the owner of
certain real property located on the westerly side of North
Jefferson Street, containing approximately four (4) acres,
and comprised of the greater portion of Official Nos.
2121802, 2021901 and 2011001 on the appraisal maps of the
City of Roanoke, a plat showing the approximate boundaries of
said property being attached hereto.
2. Your Petitioner plans to construct on its property
a home for adults, containing approximately one hundred
sixteen (116) living units, with thirty (30) nursing home
beds, for which a Certificate of Public Need has heretofore
been issued by the Department of Health of the Commonwealth
of Virginia.
3. Your Petitioner desires to be an organization
designated by a section within Article 4, Section 58.1-3650
et seq. of the Code of Virginia of 1950, as amended, in order
that the aforesaid real property and any personal property
to be installed therein, and used exclusively for charitable
- 1 -
and benevolent purposes in responding to the housing needs
of the citizens of the Roanoke Valley be exempt from
taxation under the provisions of Article X, Section 6(a) (6)
of the Constitution of Virginia, so long as your Petitioner
and said home are operated not for profit and the property so
exempted is used in accordance with the purpose for which
your Petitioner is classified.
4. Your Petitioner respectfully requests that the
Council of the City of Roanoke adopt a resolution in
accordance with the requirements of Section 30-19.04(B) of
the Code of Virginia of 1950, as amended, after holding a
public hearing with respect thereto, where citizens shall
have an opportunity to be heard in order that legislation
involving the designation of such property to be exempted
from taxation pursuant to Article X, Section 6(a) (6) of the
Constitution of Virginia may be presented to the General
Assembly of Virginia.
Pursuant to Section 30-19.04(B) of the Code, the
following questions are submitted for your consideration:
1. Whether the organization is exempt from taxation
pursuant to Section 501(c) of the Internal Revenue
(A) .
Code of 1954.
Your Petitioner is
Section 501(c) (3)
exempt from taxation pursuant to
of the Internal Revenue Code,
as a charitable institution operated and controlled
under the auspices of the Roman Catholic Church.
- 2 -
See attached documents verifying this exemption.
2. Whether a current annual alcoholic beverage license
for serving alcoholic beverages has been issued by
the Alcohol Beverage Control Board to such
organization for use on such property.
(A). No alcoholic beverage license has been or will be
requested or issued for use on the referenced
property.
3. Whether any director or officer of the organization
has been paid compensation in excess of reasonable
allowances for salaries or other compensation for
personal services which such director or officer
actually renders.
(A). No officers or directors of your Petitioner are paid
compensation in excess of reasonable allowances for
salaries or other compensation for personal services
actually rendered.
4. Whether any part of the net earnings of such
organization inures to the benefit of any individual
and whether any significant portion of the services
provided by such organization is generated by funds
received by donations, contributions or local, state
or federal grants. As used in this subsection
donations shall include the providing of personal
services or the contribution of in kind or other
material services.
(A). NO part of the net earnings of your Petitioner
inures to the benefit of any individual and no
significant portion of the service provided by
your Petitioner is generated by funds received
from donations, contributions or local, state or
federal grants. However, when the home becomes
operational, the expenses of the residents of the
home may or will be provided by federal and state
funds (Medicaid, etc.) and it is anticipated that
the Petitioner will receive contributions from
individuals and other private sources.
5. Whether the organization provides services for the
common good of the public.
(A). Your Petitioner provides and will provide services
for the common good of the public in a number of
respects. The home will provide affordable housing
for elderly persons on a non-discriminatory basis,
together with nursing home care for its residents
as they may require same. It will also provide
employment for persons living in the adjacent
neighborhoods where low income housing is available.
6. Whether a substantial part of the activities of the
organization involves carrying on propaganda, or
otherwise attempting, to influence legislation and
whether the organization participates in, or
intervenes in, any political campaign on behalf of
any candidate for public office.
(A). Your Petitioner is not involved in propaganda,
influencing legislation or any political campaign on
behalf of any candidate for public office.
7. No. rule, regulation, policy or practice of the
organization discriminates on the basis of religious
conviction, race, color,, sex or national origin.
(A). The Petitioner avers that no rule, regulation,
policy or practice of your Petitioner discriminates
on the basis of religious conviction, race, color,
sex or national origin. Although your Petitioner
is an instrumentality of the Roman Catholic Church,
housing will be made available to applicants without
religious preference being given to any group.
8. Any other criteria, facts and circumstances which
the governing body deems pertinent to the adoption
of such resolution.
(A). The real estate upon which the home is to be
constructed is at this time a part of the property
of St. Andrew's Catholic Church, and is titled in
the name of the Bishop of the Catholic Diocese of
Richmond, and is accordingly exempt from real estate
taxation. The funds for the construction of the
home are being made available, in part, by the
Catholic Diocese of Richmond, which will be the
supervising authority of Our Lady of the Valley,
Inc.
5. It is also agreed that any resolutions or ordinance
adopted by council granting this petition o£ Our
Lady of the Valleyt Inc.t may provide for the
payment to the City of Roanoke of five percent
(5%) of what the real estate tax levy would have
been on the real property to be exempted from
taxation in lieu of such tax.
WHEREFOREt your Petitionert Our Lady of the Valley~
Inc.~ respectfully requests to the Council of the City of
Roanoke (1) that a resolution be adopted pursuant to Section
B0-19.04 of the Code of Virginia stating the provisions of
subsection B of that Code section have been examined and
considered in conjunction with this petition seeking the
designation of property to be ~exempted from taxation pursuant
to Article X~ Section 6(a) (6) of the Constitution of
Virginia at a public hearing at which citizens have had an
opportunity to be heard and (2) that a recommendation be made
to the General Assembly of Virginia that the real property
Petitioner~ as eventually conveyed to Petitioner~ and the
personal property of your Petitioner be designated by a
Section within Article IV~ Section 55-1-B650 et seq.
exempting the real and personal property of your Petitioner
from taxation so long as your Petitioner is operated not for
profit and the property so exempt is used for the particular
purposes of providing adult housing and nursing care and
- 6 -
that a five percent (5%) payment to the City of Roanoke may
be approved in lieu of the tax that would have been levied on
the exempted property.
Respectfully submitted,
OUR LADY OF THE VALLEY, INC.
Evans B. Jessee, Esq.
404 Shenandoah Building
Roanoke, Virginia 24011
Counsel for Petitioner
~C,~ Z G '\
.94,'Ac
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20ZZ301 '
0
THE
OFFICIAL
CATHOLIC
DIRECTORy ~,. J. Ke,~, ~ so,s. ~'ub~i,hers
3004 GL£NVIEW RD. WILMETTE, ILLINOlfi 60091
Telephone: {312) 256-606'/
January 31, 1987
Rev. Thomas F. Shreve, J.C.L.
Vicar General and Chancellor
Diocese of Richmond
8ii Cathedral Place, Suite C
Richmond, Virginia 23220
Dear Father Shreve:
I am writing in response to your letter dated January 20,1987,
with regards to the following listings in the Official
Catholic Directory -
St. Mary's Woods, Inc., Richmond, Virginia
Our Lady of the Valley, Roanoke, Virginia
Marian Manor, Virginia Beach, Virginia
This is your assurance that this information will be
included In the 1987 edition of the Official Catholic
Directory within the data for the Diocese of Richn~ndl
In the meantime, this letter will satisfy the requirements
of the Internal Revenue Servi~ce for tax exemption.
If I can be of further assistance to you, do not hesitate
to contact me.
Respectfu)ly Yo~rs, .
Editor
Inlernai Revenue Service
Dec_'r'men[ cf -~'-
Director
Person o Comact:
Te;epnone Numcer:
R. D. Morris
488-3100
Refer Re:~y to:
El:' ~EO: 720~
United States Catholic Cc~ferenoe
1312 Massachusetts Avenue, N.W.
Washi~, D.C. 20005
Date: June 11, 1987
Dear SLr~
In a ruling dated March 25, 1946, we held that the agencies and
instru~-ntalit/es and all educatic~m/, charieahle and religious
instituti~ operated, supervised, or cc~trolled by or in cc~unection with
the Rcm~n Catholic Church Official Catholic Directoz7 for 1946, are
ant/t/ed to ex~.~ptic~ frc~ Federal inoczne tax under the provisic~%s of
secti~ 101(6) of the Internal R~v~ue'Code of 1939, %~u[ch ~o__~ to
sectic~l 501(c)(3] of the .1954 Code. ~u[s ~ ~ u~dated
annually to c~ver the acttvittes a~ded to fr~ the Directory.
The Official Catholic Direcen~v for ~0,v .~..-- .~_ __ / .
.~ .____.. .... ----~ .... . ~..w~ um ~ an(: a,ddres of
Un/~._~ ......... -.~ '~'~,~, ~-4~.u.C ~T~urcn in the
the D~m_~v was
~~ ~
~ ~ all ~o~ ~,
~ ~
~n~~ r~
~s, l~es, ~, ~f~s,
~e ~{hle for
2055, 2106, ~ 2522 of
-2-
States Catho//c Confereno~
Next year, within 90 days ~efor~ th. clos~ of your annua/ accounting
peric~, or by May 31, the date estab//shed by our letter of April 28,
1975, W~/ch ga%~ an extensic~ of t/me to file the /nfox~at/on, p/ease
~ one copy of the Official Cathol/c D/rectory of 1988 for each
/nterrm/ Revenue District in wh/ch one or ~re of your su~ord/nates are
located, with four add/t/ona/ copies to th/s office.
forth in our Prev/ous detemninat/c~ letter of August 17, 1983 ~ in
full forc~ 'ar~ effect.
1312 Massachusetts Av~me, N.W.
~a~ltc~, D.C. 20005
Sincerely y~urs,
DiStrict D/rector
112620392
,,:E ATTY
O/
RC ANCKF_ VA 24F~11
STATE ,r}F VIRGINIA
AFFICf~VI T
PU3! ICATION
1, (TILE UNF~EFSIGNED) AN OFFICER OF
TIMES-WOFLD CCg'~qTATICN, WHICH CER-
P~JFATI(N IS PUBLIS~tER ~F THE ROANOKE
TIMES a WO[kO-hgdS, A DAILY NEWSPAPEF
PO~LISHED IH F, OAHOKE, IN THE STATE OF
VIRGiNIA~ O[ CEPTIFY THAT THE ANNEXEO
NOTICE LAS PdBLISHEO IN SAID NEWSPAPEFS
ON THE F[t. LGWI'IC DATES
11271,67 MP, F~tI N G
k~e~lgnetiofl of p~Irt¥ ~1
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the
City of Roanoke will hold a public hearing at its regular
meeting to be held on December 7, 1987, commencing at
7:30 p.m. in the Council Chambers, 4th Floor, Municipal
Building, 215 Church Avenue, Roanoke, Virginia, on the
question of adoption of a resolution pursuant to Section
30-19.04 of the Code of Virginia, 1950, as amended, on a
request by Our Lady of the Valley, Inc., for a designation
of property to be exempted from taxation. Citizens shall
have the opportunity to be heard and express their opinions
on said matter.
Given under my hand this 25th day of November, 1987. /~
City Clerk
Please send tax costs to Evans B. Jessee, Attorney, 404
Shenandoah Building, Roanoke, Virginia 24011. Please publish
one (1) time in the morning edition of The Roanoke Times &
World News on 27th day of Nov~mhp~ , 1987.
November 25, 1987
File #79
Mr. Evans B. Jessee
Attorney
404 Shenandoah Building
Roanoke, Virginia 24011
Dear Mr. Jessee:
At a regular meeting of the Council of the City of Roanoke held
on Monday, November 23, 1987, a public hearing was scheduled for
Monday, December 7, 1987, at 7:30 p.m., on the request of Our
Lady of the Valley, Inc. for a tax exemption for a home for the
elderly to be constructed adjacent to Saint Andrews Catholic
Church.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Mr.
Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Jerome S. Howard, Jr., Corr~nissioner of Revenue
Gordon E. Peters, City Treasurer
Roo~n456 Munici~c:~alBuildlng 215 Church Av~que, S.W. Roonoke,'~rginla24011 (703)981-2541
:~tTY
CITY OF ROANOKe8? i:(~
INTERDEPARTMENTAL COMMUNICATION
DATE: November 20, 1987
TO: W. Robert Herbert,
FROM: Wilburn C. Dibling,
RE: Our Lady of
City Manager
Jr., City Attorney~gO~
the Valley, Inc.
On November 23, 1987, Evans B. Jessee, attorney for Our
Lady of the Valley, Inc., will appear before City Council
and request a tax exemption for a home for the elderly to
be constructed by Our Lady of the Valley, Inc., adjacent to
St. Andrews Catholic Church. This matter needs to be sche-
duled for a public hearing before Council on December 7,
1987, in order for the petitioner to meet the requirements
of the General Assembly with respect to early filing of
bills of this type.
If Council follows past procedure, this matter may be
referred to you and I for review and comment. In this re-
gard, I am attaching an early copy of the petition filed
by Our Lady of the Valley, Inc.
For the information of Mary Parker, I have reviewed
the Notice of Public Hearing proposed to be used by the
petitioner, and it has my approval as to form.
WCDJr:ff
Attachments
cc: Th~ Honorable Noel C. Taylor, Mayor
v~ary F. Parker, City Clerk
Office of the City Clen~
December 21, 1987
Mr. Jerome S. Howard, Jr.
Com~aissioner of Revenue
Roanoke, Virginia
Mr. Gordon E. Peters
City Treasurer
Roanoke, Virginia
Gentlemen:
For your information, I am attaching an executed copy of
Resolution No. 28883, supporting tax exemption of property owned
by Our Lady of the Valley, Inc., in the City of Roanoke, which
wilt be used exclusively for charitable and benevolent purposes
on a non-profit basis, and memorializing a certain agreement bet-
ween Our Lady of the Valley, Inc., and the City.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:rta
Enco
Room 456 Munici~pal Building 215 Church Avenue, $.W, Roanoke, Vlrgtnlo 240t I (703) 981-2541
Office of the City Cle~
December 21, 1987
Mr. Evans B. Jessee
Attorney
404 Shenandoah Building
Roanoke, Virginia 24011
Dear Mr. Jessee:
I wish to acknowledge receipt of your communication under date of
December 18, 1987, transmitting three executed copies of
Resolution No. 28883, on behalf of Our Lady of the Valley, Inc.
Pursuant to your request, I am pleased to enclose two executed
copies of the Resolution for presentation to the two houses of
the General Assembly.
Best wishes for a happy holiday season, I am,
Sincerely yours,
Mary F. Parker, CMC
City Clerk
MFP:rla
Room456 MunlcipalBuildlng 215 Church Avenue, S.W. Roanc~e, Vlrglnla24011 (703)981-254t
EVANS B. ,JESSEE
ROAlqOKE, VIRGINIA aZ~Oll
December 18, 1987
Ms. Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re: Our Lady of the Valley, Inc.
Resolution No. 28883
Dear Ms. Parker:
I enclose herewith three copies of the above Resolution
which have been duly signed on behalf of Our Lady of the
Valley, Inc.
As you know, I will be presenting this to the General
Assembly for enactment of appropriate legislation at the 1988
session. I would therefore appreciate it if you could send
me two attested copies of this Resolution for presentation to
the two houses of the General Assembly.
Thanking you for your assistance in this matter, I am,
Yours very truly,
Evans B. Je~ee
EBJ/mjs
Enc.
Or, ce o~ ~he 0~/ae~
December 9, 1987
File #236-200
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
[ am attaching copy of Ordinance No. 28887, authorizing the
filing of an amendment with the United States Department of
Housing and Urban Development (HUD) of the 1987-88 Corr~unity
Development Block Grant (CDBG) Statement of Objectives;
and authorizing the execution and filing of certain documents
relating thereto, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, December
7, 1987.
Sincerely, fl~iA~--
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
Wilburn C. Dibling, Jr.. City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Brian J. Wishneff, Chief of Economic Development and
Grants
Mr. John R. Marlles, Chief of Co.~,,unity Planning
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Co~issioner/Zoning
Administrator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room456 MuniclpalBuilding 215 C~urch Avenue, S.W. Roano~e,'.~rginla24011 (703)98t-2541
IN THE COUNCIL OF THE CITY OF
The :7th day of December, 1987.
No. 28887.
ROANOKE,
VIRGINIA,
AN ORDINANCE authorizing the filing of an amendment with the
United States Department of Housing and Urban Development (HUD) of
the 1987-88 Community Development Block Grant (CDBG) Statement of
Objectives; authorizing the execution and filing of certain documents
relating thereto; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City's 1987-88 CDBG Statement of Objectives is hereby
amended in order to transfer funding in the amount of $446,012 from
certain existing accounts to provide for'certain existing projects
and certain new projects, as more particularly detailed on Attachment
B to the City's Manager's report to Council dated December 7, 1987.
2. The City Manager or Assistant City Manager is hereby autho-
rized to execute and file with the United States Department of Housing
and Urban Development (HUD) documents reflecting the amendment
authorized hereby, and to furnish HUD with any additional information
or assurances required in relation thereto.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
C)f~ce c~ Fne Oh~ Oe,?k
December 9, 1987
File #60-236-200
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28886, amending and reor-
daining certain sections of the 1987-88 Grant Fund
Appropriations, providing for the transfer of funds from program
income accounts and completed project accounts to accounts
established for certain recommended projects, in connection with
amendment of the 1987-88 Corrvnunity Development Block Grant
Program and budget, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday,
December 7, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
pc: Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Brian J. Wishneff, Chief of Economic Development
Grants
Mr. John R. Marlles, Chief of Community Planning
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Co~r~issioner/Zoning
Administrator
Ms. Marie T. Pontius, Grants ~nitoring Administrator
and
Room456 MunlclpalBullding 215 Chur'ch Avenue, S.W. Roonoke, Vlrginla24011 (703) 98t-254t
D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1987. '
No. 28886.'
AN ORDINANCE to amend and reordain certain sections
1987-88 Grant Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Community Development Block Grant FY 84-85
Community Development Block Grant FY 86-87
Community Development Block Grant FY 87-88
Revenue
(1-4)...
(5-14)..
(15-25).
$ 3,553,136
2,230,527
3,261,333
Community Development Block Grant FY 87-88
1) Field Survey/
May Update
2) Housing Program
Support
3) Belmont S.E.
Street Im-
provements
4) Critical Home
Repair
5) Shaffers Cross- ing Sec. 108
6) Site Improve-
ments RCIT
7) Unprogrammed
CDBG
8) Unprogrammed
CDBG
(26) ....
(035-084-8419-5030) $( 97)
(035-084-8420-5100) ( 297)
035-084-8434-5001) ( 729)
]035-084-8420-5101) 1,123
035-086-8630-5146) ( 10,125)
035-086-8630-5149) (264,000)
035-086-8640-5180) ( 15,103)
035-086-8640-5183) ( 39,142)
$ 3,261,333
9) Unprogrammed
CDBG
10) Critical Home
Repair
11) Vacant Lot
Homesteading
12) Phoenix Project
13) CDBG Rental
Rehab
14) Deanwood Expan-
sion
15) Deanwood Expan-
sion
16) Neighborhood
Kids
17) Neighborhood
Plans
18) Franklin/Elm
Master Plan
19) Housing Market-
ing
20) AP1 and 2 (PAC)
21) Consultant
22) Tools & Equip.
(Housing)
23 Unprogrammed
CDBG
24 Unprogrammed
CDBG
25 Shaffers Cross-
ing Sec. 108
26 RRHA - Sale of
Deanwood Land
(035-086-8640-5186)
(035-086-8620-5101)
(035-086-8620-5104)
(035-086-8620-5129)
(035-086-8620-5161)
(035-086-8630-5131)
035-087-8730-5131)
035-087-8737-5162)
035-087-8737-5163)
035-087-8737-5164)
035-087-8720-5103)
(035-087-8705-5051)
035-087-8715-5095)
035-087-8715-5164)
(035-087-8740-5179)
(035-087-8740-5186)
(035-087-8730-5146)
(035-035-1234-8804)
$( 4,189)
63,877
18,000
50,000
50,000
150,682
49,318
2,630
20,000
15,000
5,382
12,500
4,000
3,500
33,000)
333)
27,997)
51,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 7, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Amendment of Fiscal Year 1987-1988 Community
Development Block Grant CDBG) Program and Budget
Dear Members of Council:
I. Background:
ae
City currently has available in CDBG budget $3,177,000 for
implementation of community development projects.
City received year-end program income due to parking
contract revisions, land sales and rehabilitation loan
repayments.
Program income plus unexpended funds from completed
projects totals $446,012, bringing total FY 1987-88 budget
to $3,623,012 including funds originally received in
previous years. (Attachment A)
FY 1984-85 funds to be transferred to new projects -
$1,123.
FY 1986-87 funds to be transferred to new projects -
$332,559.
FY 1987-88 funds to be transferred to new projects -
$61,330 plus $51,000 in program income to be
appropriated.
II. Current Situation:
City Manager has received proposals totalling $1,073,630
for use of these additional funds.
Recommended Drojects totallinq the available $446,012 are
described in attachment B.
Citizen comments have been solicited by this evening's duly
advertised public hearing.
III. Issues:
A. Impact on Community Development of City
B. Funding
C. Timing
Honorable Mayor and City Council
Page 2
IV. Alternatives:
Authorize City Manager to submit an amendment to the U.S.
Department of Housing and Urban Development (HUD) of 1987-
1988 CDBG Statement of Objectives, and authorize Director
of Finance to transfer funds from program income accounts
and completed project accounts to accounts established for
recommended projects outlined in attachment.
Impact on Community Development of City would be
positive with an additional $183,000 being invested in
improving the city's housing stock, an additional
$200,000 invested in economic development, and $63,012
being used to improve planning, citizen participation,
and administration of the projects.
Funding i__s available in undesignated program income
accounts and accounts from completed CDBG projects,
detailed in attachment A.
as
e
Timing is important in order to assure the continuity
of existing projects and the obligation of these funds
by June 30, 1988.
Do not Authorize City Manager to submit an amendment to HUD
of 1987-1988 CDBG Statement of Objectives, and do not
authorize Director of Finance to transfer funds from
program income accounts and completed project accounts to
accounts established for recommended CDBG projects.
Impact on Community Development of City would be
delayed at best. Continuity and momentum of some
projects would be jeopardized.
Funding would not be an issue. Excess program income
and residue project funds would be included in FY
1988-1989 budget process.
Timing o__f budgets would delay implementation of
recommended projects six months.
Recommendation:
It is recommended that City Council adopt Alternative "A"
which will authorize the City Manager to submit an amendment to
HUD of the Community Development Block Grant statement of
objectives, consisting of the projects detailed in attachment
B.
Adoption of Alternative "A" will also authorize the Director of
Finance to transfer funds to accounts to be established for the
recommended CDBG projects.
Honorable Mayor and City Council
Page 3
WRH/mtp
cc.
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Public Works
Chief of Economic Development &
Chief of Community Planning
City Engineer
Building Commissioner
Grants Monitoring Administrator
Grants
Attachment A
SUMMARY OF PROGRAM INCOME
AND RESIDUE FUNDS FROM COMPLETED OR CANCELLED PROJECTS
10/31/87
Pro~ram Income:
035 086 8640 5180
035 086 8640 5183
035 086 8640 5186
035 087 8740 5179
035 087 8740 5186
received but not yet appropriated
Total Program Income
Rehab Loans $ 15,103
Parking Lot Income $ 39,142
Other $ 4,189
Deanwood Land Proceeds $ 33,000
Other $ 333
(Deanwood Proc) $ 51,000
$142,767
Residue Funds:
035 084 8419 5030
035 084 8420 5100
035 084 8434 5001
035 086 8630 5146
035 086 8630 5149
035 087 8730 5146
Total Residue Funds
Field Survey/Map Update $ 97
Housing Program Support (RRHA)$ 297
Belmont SE Street Improvements$ 729
Shaff Cross Sec 108 Payment $ 10,125
Site Improv-Rnoke Ctr for Ind $264,000
Shaff Cross Sec 108 Payment $ 27,997
$303,245
Total Funding Available:
$446,012
*RRHA indicates Roanoke Redevelopment and Housing Authority
Attachment B
Page 1
PROJECTS BEING RECOMMENDED FOR FUNDING
Fiscal Year 1987-1988 Mid-Year Amendments
ae
Housin9
Critical Home Repair - $65,000 Program is intended
to help low and very low income homeowners make
critically needed repairs to their homes. This
request supplements existing Critical Home Repair
Program. Many more applications for assistance were
received than could be funded. The amount of funds
in this program has been decreasing over the years.
The subsidy will be a grant to very low income
homeowners, and a loan at 0% interest, with
payments equal to 10% of the homeowners' adjusted
income for those with income between 50% and 80% of
the area median income. These additional funds
will assist approximately 12 15 needy homeowners.
Vacant Lot Homesteading - $18,000 This request is
to supplement existing funds allocated to this
program. All funds carried over from previous years
have been committed, and the response to the
program extension approved by City Council Nov. 9
has indicated the demand for this program,
especially to encourage new development or house-
moving, is much greater than anticipated. The
$20,000 allocated by Council Nov. 9 is likely to
support the relocation of Shadeland Avenue houses.
Therefore, additional funds are needed to encourage
additional development by developers and families
interested in building on inner-city lots. The
requested $18,000 will finance approximately 7 - 9
transfers.
Phoenix Project - $50,000 The Phoenix Project is a
new project the purpose of which is to support the
continued efforts of neighborhood improvement by
developing a demonstration project involving the
rehabilitation of an entire block through the
cooperative efforts of the City and its agencies in
partnership with private sector lending agencies.
Over the past seven years neighborhood
organizations have made significant contributions
to the revitalization of their communities through
self help efforts, and City and Partnership
supported projects. Despite these efforts, many
neighborhoods continue to face the destabilizing
effects of abandoned and neglected property. Many
of these properties cannot be purchased because the
owners cannot be found, or the owners are willing
but unable to sell because of serious title
Attachment B
Page 2
defects. The Partnership, in cooperation with
various City Departments and agencies, will develop
a demonstration project to address this issue.
During the first phase of the project, three target
areas consisting of not more than one city block in
each noted area will be researched to determine
ownership and availability of properties. The
target areas will be prioritized. The initial area
will be researched to determine cost and method of
acquisition of properties. Each property will be
studied to determine feasibility and cost of
rehabilitation, infill designs will be developed
for vacant parcels, initial appraisals will be
obtained, funding sources identified, and a
marketing presentation developed. It is intended
that each of these projects will be targeted to
low/moderate income purchasers and will be
reproducible by the private sector in every aspect
except property acquisition.
CDBG Rental Rehab - $50,000 This allocation would
supplement the existing Rental Rehab Program, which
has developed to be one of the most successful of
the housing programs operated by the City.
Currently there are more applications on file for
the program than can be funded. Under the likely
structure of the program, including this addition,
the program funds would be loaned to investors to
be repaid via balloon payments in five or ten
years. The requested addition would support the
rehabilitation of approximately 12 additional
rental units.
Economic Development
Deanwood Expansion - $200,000 Acquisition and
redevelopment of 10.75 acre expansion area within
the expanded Deanwood Redevelopment Area.
Additional funds are necessary to cover expected
site development costs.
Administration ! Planning
Neighborhood Kids Project - $2,630 This new
project provides funds to assist in the production
and implementation of video and theatrical
performance based on young people's perceptions of
their own neighborhoods. Young people ages 12 - 18
will participate in all aspects of this production
from the actual scripting to rehearsing, acting and
the technical aspects of the production to the
final product. This production will be designed
with the idea of touring the various neighborhoods
Attachment B
Page 3
and schools to encourage young people to remain in
their neighborhoods and to be a consistent
participant in neighborhood activities, to prevent
delinquent behavior and to take an active role in
the up keep and maintenance of their neighborhood.
Housing Marketing - $5,382 The Vacant House
Catalog is one of the most cost-effective
activities financed by CDBG. A sizeable percentage
of the houses included in each edition are sold and
renovated. Each issue has been bigger, with more
houses, more successful, and attracted more
attention to housing and rehabilitation than the
one previous. However, the more pages and more
copies, the more expensive. The most recent
edition, containing approximately 100 houses in
2500 copies, cost $4,300 just to have printed. This
cost has almost totally exhausted the Housing
Marketing account. Additional funds are necessary
to produce another issue of the Catalog in the
spring, and to pay for routine marketing and
publicity activities.
Gainsboro PAC Administration - $12,500 The purpose
of both the Gainsboro Project Area Committee and
the Gainsboro Neighborhood Development Corporation
(PAC/GNDC) is to provide for community involvement
in neighborhood planning and development
activities. PAC/GNDC initiate, coordinate and
implement housing revitalization, community service
and other activities in Gainsboro with the RRHA and
the City. PAC/GNDC also serves as a conduit to
inform neighborhood residents of housing
opportunities and other available programs. The
supplemental budget request is to cover
extraordinary costs incurred due to the delay in
completion of the new community center. In addition
funds are provided for the FY 86/87, and 87/88
closeout audit as required by contract.
City CDBG Admin - $4,000 Funds will provide
ability to contract with Historic Review Officer
for January thru June 1987. Current contract
averages $1,000 per month for consultant. Expected
to have about $2,500 remaining at end of this
contract December 31, 1987. Historic Review
Officer monitors for compliance of CDBG projects
with federal historic preservation regulations and
the Memorandum of Agreement with the Virginia
Division of Historic Landmarks.
Housing Development Administration (City) - $3,500
The increase in code enforcement and general
activities of the Housing Development section has
Attachment B
Page 4
e
shown the critical need for a small computer to
better track these activities, especially
condemnations and notices of code violations. In
addition, housing planning and program monitoring
and evaluation requires a spread sheet capability
that now must be performed manually. The requested
funds would allow the purchase of an IBM personal
computer for the use of this office.
Franklin/Elm Master Plan - $15,000 for a new
planning activity. The southwest area of Downtown
Central Business District has been the subject of
many proposed projects in recent months (Downtown
Housing Study, Franklin Road widening, Southwest
Historic District). This area has significant
vacant land with high development potential if
future development is planned. Franklin Road
widening project can initiate positive development
potential. A master plan is needed to guide
investment, target properties for future public
acquisition and establish desired land uses. A
professional consultant would be retained to work
with the City and the business and residential
community to prepare a master plan for marketing
purposes and for identifying future public/private
projects.
Neighborhood Plans - $20,000 for a new planning
activity. The City's Comprehensive Plan, Roanoke
Vision, established the need for conducting
detailed Neighborhood Plans to define planning
issues and target City/neighborhood actions to
resolve problems and provide needed community
services. For each neighborhood, a plan in the form
of a printed document would be developed that
discussed existing neighborhood conditions
(Housing, utilities, Economic Development, Parks
and Recreation, Transportation, Historic/Cultural
Resources, Human Services and Public Safety, and
Environment Quality), established goals, guidelines
and policies for the neighborhood and identified
specific action strategies for implementation of
the recommendations. It is envisioned that 3
neighborhood plans would be completed in a calendar
year.
Publisher's Fee $ ..................
STATE OF VIRGINIA
CITY OF ROANOKE
Affidavit
to wit:
I, ...... .RP. ke..~....~.:..~.aZ ............... , an officer of
TIMES-WORLD 'CORPORATION, which cor-
'porat[on is Publisher of the Roanoke Times &
-World-News, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that
the annexed notice was published in said news-
Wit~ess, this .Z ..... d~y of....~m~.c,..I..~.~..7
Robert F. Nay
Vice President,
Director of Advertising
g~ o~ and said ~e will ~
[es basis i6~ recommendations to Gev.
ir- Gerald ~liles on public sc~l aid
for the com~g biennium.
~- ernor's pro~d 1~8~-~0 budget,
in
~d will ~clude a recommendation for
' dea~ng wi~ chang~ in ~h~l aid CO0 CIL
leo distribution.
,ery special rate at Dominion Bank.
terest compounded quarterly.
00. For other rates and terms, call us.
NION
The Roanoke City Council will hold a public hearing on Monday, Decem-
ber 7,1987, at 7:30 p,m., or as soon thereafter as the matt~' may be heard, in
the City Counci Chamber, fourth floor of the Mun cipal Building in order to
consider an amendment to the Fiscal Year 1987-1988 Communit~ Develop-
ment Block Grant budget and Statement of Objectives to the Umted States
Department of Housing and Urban Development (HUD).
On December 11, 1987, the City of Roanoke will submit to HUD an
amendment to the City's statement of communitydevelopment objectives for
fiscal year July 1, 1987 through June 30, 1988.This amendment consists of
the following activities:
Cn'tioa~-- an addlt onal $65,000, Increasing the
~x~s ng program rom 187,358 to $252,358 for fiscal year.
Fhoenix Prelect -- $50,000 for a pew ac. tiviby of pla. n)n~_nigec~l~dn
des gn work tora who e-block housing reoevelopman~ p ul~
one of three Roanoke neighborhoods: Belmont, Hurt Park or Gil-
mar.
CDB6 Rental Rahab -- $50,000 to supplement ®xlstin~ Rental
~ administered by the Roanoke Reoevelop-
ment and Housing Authority.
Yeca?t___L~_ Homeetaadin -- $18,000 additional funds for exist-
~ng program.
Deanwood Indu t~rial Park -- ~;200,000 to co?t~l~e~t.cquisition
~-ra oca ion In exes lng industrial development Prol -
Nei hborhood ~ds Pro'ect -- $2 630. A.ne.w project to help
--~no e s yout eve op and promote priee ~n their neighbor-
hoods.
~og-- $5,000 for publication of spdng edition of
, and other housing broohu~ee.
~-~--k"'O PAC/GNDC Administration -- $12,500 to make up for
~xpecte0 bu0get shortfall; to provide tor audits and other close-out
expenses,
Ci CDB~ &dminiatratien -- $7,500 to contract for Historic
~r through Ju~e 1988 and to provide forpurchase of
computer equipment for Housing Development Coordinator.
Franklin Elm Master Plan -- $15,000 for a new project of a
~t~il~Erand use plan for ?~x_square block area near Franklin Road
and Elm Avenue ~ntersection.
~e-- $20,000 for new in-depth area master
ighborhoods.
More details of the proposed activities and their envlro~menti
manta are available n the cry Clerk's Office, Room 456, or the Office of
Grants Compliance, Room 362, Municipal Building, 215 Church Avenue,
S.W., Roanoke, Virginia 24011, phone 981-2141.
Given under my hand this 20th day of November, 1987.
Mary F. Parker
City Clerk
NOTICE OF PUBLIC HEARING
BEFORE THE
ROANOKE CITY COUNCIL
The Roanoke City Council will hold a public hearing on
Monday, December 7, 1987, at 7:30 p.m., or as soon thereafter
as the matter may be heard, in the City Council Chamber,
fourth floor of the Municipal Building, in order to consider
an amendment to the Fiscal Year 1987-1988 Community
Development Block Grant budget and Statement of Objectives to
the United States Department of Housing and Urban Development
(HUD).
On December 11, 1987, the City of Roanoke will submit to HUD
an amendment to the City's statement of community development
objectives for fiscal year July 1, 1987 through June 30,
1988. This amendment consists of the following activities:
Critical Home Repair - an additional $65,000, increasing
the existing program from $187,358 to $252,358 for
fiscal year.
Phoenix Project - $50,000 for a new activity of planning
and design work for a whole-block housing redevelopment
project in one of three Roanoke neighborhoods: Belmont,
Hurt Park or Gilmer.
CDBG Rental Rehab - $50,000 to supplement existing
Rental Rehabilitation program administered by the
Roanoke Redevelopment and Housing Authority.
Vacant Lot Homesteadin~ - $18,000 additional funds for
existing program.
Deanwood Industrial Park - $200,000 to continue
acquisition and relocation in existing industrial
development project.
Neighborhood Kids Project - $2,630. A new project to
help Roanoke's youth develop and promote pride in their
neighborhoods.
Housin~ Marketing - $5,000 for publication of spring
edition of Vacant House Catalog, and other housing
brochures.
Gainsboro PAC/GNDC Administration - $12,500 to make up
for expected budget shortfall; to provide for audits and
other close-out expenses.
City CDBG Administration - $7,500 to contract for
Historic Review Officer through June 1988 and to provide
for purchase of computer equipment for Housing
Development Coordinator.
Franklin/Elm Master Plan $15,000 for a new project of
a detailed landuse plan for six square block area near
Franklin Road and Elm Avenue intersection.
Neighborhood Plans - $20,000 for new in-depth area
master plans for target city neighborhoods.
More details of the proposed activities and their
environmental assessments are available in the City Clerk's
Office, Room 456, or the Office of Grants Compliance, Room
362, Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia 24011, phone 981-2141.
Given under my hand this 20th day of November, 1987.
Mary F. Parker
City Clerk
Please publish in Wednesday November 25, 1987 edition of the
Roanoke Times & World News. Publish in display ad format, not
legal ad.
Bill:
Office of Grants Compliance
Room 362, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Attention: Marie Pontius
981-2141
SUMMARY OF CDBG PROGRAM EXPENDITURES
Funding Level
FY 1987-88
Requested
mid-year
Committee
Recommend
A. Housinq
a
c
1. Operation Paintbrush $ 31,134
2. Private Rehab Loan Program $ 40,000
3. Critical Home Repair $187,358
4. Gainsboro Housing Grants $ 90,000
5. 304 Fairfax Rehab $ 25,000
6. Gainsboro Vacant House Rehab $ 16,000
7. Private Loan Subsidy $ 50,000
8. Demolition/Securement $ 13,000
9. Code Enforcement $ 55,907
10. Vacant Lot Homesteading $ -0-
11. Phoenix Project $ -0-
12. CDBG Rental Rehab $ -0-
13. Home Purchase Loan Program $ -0-
14. Housing Support $187,000
TOTALS $695,399
Total FY 87-88 a + c
B. Economic Development
$ 65,000 $65,000
$ 20,000 $18,000
$ 50,000 $50,000
$ 75,000 $50,000
$150,000 $ -0-
$360,000 $183,000
878,399
2.
3.
4.
5.
6.
7.
8.
Coca-Cola 108 Loan Repayment $530,000
Deanwd/Shaffers 108 repaymnt $212,000
Henry Street Revival $250,000
Main Street Coordinator $ 10,000
Deanwood Expansion $ 75,000
Market Bldg Float Loan $962,000
Shaffer's Crossing (108 loan)
Economic Dev. Support $ 95,000
TOTALS
Total FY 87-88 a + c
C. Public Service
$350,000 $200,000
$300,000 $ -0-
$2,134,000
$650,000 $200,000
$2,334,000
Gainsboro Community Services $ 20,000
Mini-Grants $ 5,000
Neighborhood Kids Project $ -0-
TOTALS
Total FY 87-88 a + c
D. Administration & Planninq
2.
3.
4.
5.
6.
7.
8.
$ 25,000
Housing Marketing $ 5,000
Roanoke Neigh Partnership $ 94,860
RRHA General Admin $ 73,000
Gainsboro PAC Admin $ 49,000
City CDBG Admin $100,741
Housing Dev. Admin.(City) $
Franklin/Elm Master Plan $ -0-
Neighborhood Plans $ -0-
TOTALS
$ 2,630 $ 2,630
Total FY 87-88 a + c
2,630 $ 2,630
$ 27,630
$ 6,000 $ 5,382
$ 12,500 $12,500
$ 4,000 $ 4,000
$ 3,500 $ 3,500
$ 15,000 $15,000
$ 20,000 $20,000
$322,601
$ 61,000 $60,382
$382,983
BUDGET TOTAL $3,177,000
Budget total FY 87-88 a + c
$1,073,630 $446,012
$3,623,012
Page 1
PROJECT PROPOSALS RECEIVED
Fiscal Year 1987-1988 Mid-Year Amendments
Housing
Critical Home Repair - Requested: $65,000
Recommended: $65,000 Program is intended to help
low and very low income homeowners make critically
needed repairs to their homes. This request
supplements existing Critical Home Repair Program.
These additional funds will assist approximately 12
- 15 needy homeowners.
Vacant Lot Homesteading - Requested: $20,000
Recommended: $18,000 This request is to supplement
existing funds allocated to this program. All funds
carried over from previous years have been
committed, and the response to the program
extension approved by City Council Nov. 9 has
indicated high demand for this program. The
recommended $18,000 will finance approximately 7
9 parcel transfers.
Phoenix Project - Requested: $50,000 Recommended:
$50,000 The Phoenix Project is a new demonstration
project involving the rehabilitation of an entire
block through the cooperative efforts of the City
and its agencies in partnership with private sector
lending agencies. During the first phase of the
project, three target areas consisting of not more
than one city block in each of three quadrants of
the city will be researched. Each property will be
studied to determine feasibility and cost of
rehabilitation, infill designs will be developed
for vacant parcels, initial appraisals will be
obtained, funding sources identified, and a
marketing presentation developed. Requested funds
will cover legal fees for issuing mortgage revenue
bonds, design fees, and appraisal fees.
CDBG Rental Rehab - Requested: $75,000 Recommended:
$50,000 This allocation would supplement the
existing Rental Rehab Program, which has developed
to be one of the most successful of the housing
programs operated by the City. Currently there are
more applications on file for the program than can
be funded.
Home Purchase Loan Program - Requested: $150,000
Recommended: $ -0~ This would be a new program to
provide very Tow interest loans to low income
families to purchase homes in conjunction with
Page 2
existing rehabilitation programs such as HUD's
Section 312 program. The Roanoke Redevelopment and
Housing Authority would administer the program.
Economic Development
Deanwood Expansion - Requested: $350,000
~ecommended: $200,000 Acquisition and
redevelopment of 10.75 acre expansion area within
the expanded Deanwood Redevelopment Area.
Additional funds are necessary to cover expected
site development costs.
2. Shaffer's Cross~n~ Phase I - Requested: $300,000
aec~e~: ~2~i~ Acquis~t~o~ and development of
Phase I of the designated Shaffer's Crossing
Redevelopment area. Phase I is comprised of
approximately 8 acres and contains 16 parcels.
Funds requested will cover acquisition of most of
the remaining parcels after 108 loan proceeds and
CDBG funds from 1985 have been exhausted.
Administration & Planninq
1. Ne_~_~hborhood Kids Project - Requested: $2,630
Recommended: $2,630 This new project provides
funds to assist in the production and
implementation of video and theatrical performance
based on young people's perceptions of their own
neighborhoods. This production will be designed
with the idea of touring the various neighborhoods
and schools to encourage young people to remain in
their neighborhoods and to be a consistent
participant in neighborhood activities, to prevent
delinquent behavior and to take an active role in
the up keep and maintenance of their neighborhood.
2. Housing Marketinq - Requested: $6,000 Recommended:
$5,382 The Vacant House Catalog is one ~
cost-effective activities financed by CDBG. A
sizeable percentage of the houses included in each
edition are sold and renovated. Additional funds
are necessary to produce another issue of the
Catalog in the spring, and to pay for routine
marketing and publicity activities.
3. Gainsborq ~AC A_dministration - Re__~9~ted: $12 500
Recommended: -- · -- - ...... .. ,
--- ~12,500 Thls supplemental budget
request is to cover extraordinary costs incurred
due to the delay in completion of the new community
center. In addition funds are provided for the FY
86/87, and 87/88 audits as required by contract.
Page 3
3. City CDBG admin - ~ ~ R~co~mended:
~4,60~F~n~ w£11 provide ability to contract with
Historic Review Officer for January thru June 1987
as required by Memorandum of Agreement between City
and Virginia Division of Historic Landmarks.
Historic Review Officer monitors CDBG projects for
compliance with federal historic preservation
regulations.
4.
-. - ..... ~ ~ecommended: $3.50
~ne requested fu~ ........ ~----rr~. _ ,500-
IBM personal com~e~U~ ~o~ the purchase of an
~ =~= use of the Housing
Development office for tracking code enforcement
cases and assisting in developing financing
packages for housing programs.
5.
~nklin/Elm ~aster Plan - Re .
~e~_m~ $15 000-~o~ a ~ $15'0~9.
~ pr°ressl°na~ltant w~dP~n~i~l~t~
with the City and business and residential
rkthe
community to prepare a master plan for marketing
purposes and for identifying future public/private
projects.
6.
~ Plans ~ ~~
~comm~ ~ for a new'planning activity.
For each neighborhood, a plan in the form of a
printed document would be developed that discussed
existing neighborhood conditions (Housing,
utilities, Economic Development, Parks and
Recreation, Transportation, HiStoric/Cultural
Resources, Human Services and Public Safety, and
~i~i~~ Qgality), established goals, guidelines
s ~or the neighborhood and identified
specific action Strategies for implementation of
the recommendations. It is envisioned that 3
neighborhood plans would be completed in a calendar
year.
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of the Mayor
December 7, 1987
Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, corrgnissions and
corrgnittees appointed by Council, pursuant to Section 2.1-344 (a) (1),
Code of Virginia (1950), as amended.
Sincerely,
Noel C. Taylor
Mayo r
NCT:sw
Room 452 Municipal Building 2t5 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2444
'~i~t Edwin Ft. Feinour. Chairman
William White, Sr.. Vice Chairman
Donald Bari:al
Roanoke
City School Board
P.O Box 13105, Roanoke, Virginia 24031 ·
Sallye T. Coleman .~mes M. Turner, Jr.
LaVerne B, Dillon '~[~, !T Frank P. Tota, Superintendent
David K L s~kt T Y :; Filchord I~ Kelley, Clerk of the Board
703-981 -~,1
November 25, 1987
Mrs. Mary F. Parker, CMC
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker:
The Chairman of the Roanoke City School Board would like to
address City Council in executive session at its December 7 meeting,
7:30 p.m. The subject to be discussed by the Chairman with City
Council will be the acquisition of real estate.
Sincerely,
Richard L. Kelley
Clerk of the Board
rg
cc: Mr. Edwin R. Feinour, Chairman
Dr. Frank P. Tota, Superintendent
Excellence in Education
Office of the City
December 9, 1987
File #207-15
Mr. Jack C. Smith, Chairman
Industrial Development Authority
14 West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. Smith:
This is to advise you that John J. Butler has qualified as a
Director of the Industrial Development Authority of the City of
Roanoke for a term of four years corr~encing October 21, 1987, and
ending October 20, 1991.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. David G. Dickson, Manager, Community Services,
Commonwealth of Virginia, Division of Industrial Development,
Washington Building, Richmond, Virginia 23219
Room456 MuniclpalBuildlng 215C~urchAv~ue, S.W. Roanoke, Vlrginta24011 (700) 981-2541
Oath or Affirmation of Offi[e:
l~at~ o~ Virginia, ~it~l oI R~e, ~
, do solemnly ~wear (or ~rm)
I w~l aup~rt the Constitution of the United S~te~, and the Constitution of the State of Virginia, gnd that
I w~l faithfnlly and impa~ially discharge and ~rform all the duties incumbent u~n me
according to the best of my ability. So help me God.
Subscribed and sworu to before me, this / ? ~
_day o~ % ~ ~% / ~ ~7
/ ~- -. Deputy Clerk
Office of the City Cler~
October 14, 1987
File #207-15
Mr. John J. ~utler
2958 Hemlock Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
I am enclosing copy of Resolution No. 28530, reappointing you as
a Director of the Industrial DeveIopment Authority of the City of
Roanoke for a term of four years commencing October 21, 1987, .and
'ending October 20, 1991, which Resolution was adopted by the
Council of the City of Roanoke at o regular meeting held on
Monday, October 12, 1987.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal ~uildin~ prior to serving in the capacity to which you
were reelected°
Sincerely,
Mary ~. Parker, C~C
City Clerk
MFP: ra
cc: Mr. David G. Dic~son, Manager, Community Services,
Commonwealth of Virjinia, Division of Industrial Development,
Washington Building, Richmond, Virginia 23219
Mr. Jack C. Smith, Chairman, Industrial Development
Authority, 14 West Xirk Avenue, Roanoke, Virginia 24011
Room 456 Municipal Building 215 O'~u,'ch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
COMMO~VEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 12th day of October, 1987, JOHN J. BUTLER was reelected as a
Director of the Industrial Development Authority of the City of
Roanoke for a four year tern~ cornmencing October 21, I~87, and
.ending October 20, 1991.
Given under my hand and tl~e seat of the City of Roanoke this
14th day of October, 1987.
City Clerk
Of~:e of fne O~y Oerk
December 9, 1987
File #467-15
Ms. Nina C. Ross, Chairman
Virginia Western Corromunity College Board
270 Knollwood Drive
Rocky Mount, Virginia 24151
Dear Ms. Ross:
This is to advise you that A. Byron Smith has qualified as a
member of the Virginia Western Corr~r~unity College Board for a term
ending June 30, 1991.
Sincerely, ~l~..,~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Dr. Charles L. Downs, President, Virginia Western
College, 3095 Colonial Avenue, S. W., Roanoke,
24015
Community
Virginia
Room 456 Municipal Building 215 G'~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541
CITY
Oath or Affirmation _of,Office
8tato oI Iris'finis, Cit~ ot Roanoke, to .~oit:
I, A. Byron Smi th
~ do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Virginia Western Conmunity College Board for a term ending
June 30, 1991.
according to the best of my ability. So help me God.
Subscribed and sworn to before ~ne, this
Office of the Q~y ~
November 25, 1987
File #467-15
Mr. A. Byron Smith
4710 Ch,raw Lake Road, N.
Roanoke, Virginia 24017
We
Dear Mr. Smith:
At a regular meeting of the Council of the City of Roanoke held
on Monday, November 23, 1987, you were elected as a member of the
Virginia Western Co~r~nunity College Board for a term ending
June 30, 1991.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
So W°
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
Sincere ly,
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
pc:
Ms. Nina C. Ross, Chairman, Virginia Western Coramunity
College Board, 270 Knollwood Drive, Rocky Mount, Virginia
24151
Dr. Charles L° Downs, President, Virginia Western Corrraunity
College, 3095 Colonial Avenue, S. W., Roanoke, Virginia
24015
Roo?n456 Munlcil:x~lBulldlng 2150'~urchAve~ue, S.W. Roanc~e, Virginla24011 (703)981-254t
STATE OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of November, 1987, A. BYRON SMITH was elected as a
member of the Virginia Western Core. unity College Board for a term
ending June 30, 1991.
Given under my hand and the Seal of the City of Roanoke this
25th day of November, 1987.
City Clerk
Ofttce cfi the O~ Oe~k
December 9, 1987
File #488-15
Mr. James B. McCloskey, Chairman
Roanoke Neighborhood Partnership
Steering Committee
2920 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. McCloskey:
This is to advise you that Ronald H. Miller has qualified as a
member of the Roanoke Neighborhood Partnership Steering Corr~ittee
for a term of three years ending November 21, 1990.
Sincerely, ~IXA~__-
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Ms. Jinni
Partnership
Benson, Coordinator, Roanoke
Neighborhood
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roonoke, Virginia 24011 (703) 98'~-254t
0-2
Oath
.zz: -:._...,rma.,on of ~-~ttic.~ ,,,. _; ,,,~
State pi Virginia, 0i~$1 o! Roanoke, to.seit:
Ronald H. Miller
I, ., do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfolly and impartially discharge and perform all the duties incumbent upon me as
a member of the Roanoke Neighborhood Partnership Steering Committee for a term
of three years ending November 21, 1990.
according to the best of my ability. So help me God. ~/~
Subscribed and sworn to before me, this ~-~..x.~ ~ day of~q~
November 25, 1987
File #488-15
Mr. Ronald H. Miller
Building Cor~issioner
Roanoke, Virginia
Dear Mr. Miller:
At a regular meeting of the Council of the City of Roanoke held
on Monday, November 23, 1987, you were reelected as a member of
the Roanoke Neighborhood Partnership Steering Corr~ittee for a
term of three years ending November 21, 1990.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc;
Mr. James B. McCloskey, Chairman,
Partnership Steering Co~mittee, 2920
Roanoke, Virginia 24014
Ms. Jinni Benson, Coordinator,
Partnership
Roanoke Neighborhood
Avenham Avenue, S. W.,
Roanoke Neighborhood
Room456 MunlcipalBulldlng 2150'~urchAv~aue, S.W. Roano~,,VIrglnla24011 (703)981-2541
STATE OF VIRGINIA )
) To-wit:
C I TY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 23rd day of November, 1987, RONALD H. MILLER was reelected
as a member of the Roanoke Neighborhood Partnership Steering
Cor~nittee for a term of three years
Given under my hand and the Seal
25th day of November, 1987.
ending November 21, 1990.
of the City of Roanoke this
City Clerk
December 9, 1987
File #200
Mr. Wayne G. Strickland
Acting Executive Director
Fifth Planning District Commission
145 West Campbell Avenue
Roanoke, Virginia 24010
Dear Mr. Strickland:
The Annual Report of the Fifth Planning District Commission for
the year 1987, was before the Council of the City of Roanoke at a
regular meeting held on Monday, December 7, 1987.
On motion, duly seconded and unanimously adopted, the report was
received and filed.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Room 456 Municipal Building 215 C~urch Avenue, S,W. Roanoke, Vlrglnla 240t I (703) 98t-2541
Pending Items from July 10, 1978, through Noverd)er
Referral Date Referred To
7/10/78 City Manager
8/12/85
City Manager
2/23/87
Regional Cable Television
Corrrnittee
4/27/87
City Manager
6/1/87
6/22/87
City Manager
Robert A. Garland
WilliamF. Clark
Kit B. Kiser
7/27/87
City Manager
8/10/87
City Manager
23, 1987.
Item
Reco,-~endation No. 11 contained
in the M~ayor's 1978 State of the
City Messaje. (Development of
Mill M~untain - hotel.)
Mayor's 1985 State of the City
recorr~endation No. 1 - establish-
ment of a working relationship
with the volunteer rescue squads
and the Roanoke Historical
Society for the purpose of
establishing a ~se~ and
national headquarters for
volunteer rescue squads in the
City.
Request of Cox Cable Roanoke for
a renewal of their franchise
agreement in order to simplify
and clarify language, rrnke cer-
tain additions and deletions, and
extend the terra.
Report of the City Planning Com-
mission recommending the renc~ning
of the Kimball Avenue/Hollins
Road, N. E. and Hollins/Read
Road, N. E. Thoroughfares.
Report regarding the homeless.
Bids for 1987 Roof Replact~ent
No. 2 - Roanoke Regional Airport
Terminal Building - Roof Levels
G and H.
Reco~r~ndatio~s of the Youth
Services Citizen Board contained
in the Board's Annual Report/
Annual Plan.
Mayor's 1987 State of the City
Recorrmendation No, i - develop-
ment of a five-year strategic
plan for the City of Roanoke.
Pending Items from July 10, 1978, through November 23, 1987.
Referral Date Referred To Item
8/10/87
City Manager
Request of T(enneth R. Sharp that
an alley running between
Montclair Avenue and Kenwood
Boulevard, S. E., m~re specifi-
cally running between Lots 19 and
20, Block 16, and approximately
128.1 feet in length, be per-
manently vacated, discontinued
and closed.
8/10/87
City Manajer
~tter regarding status and
fundinj of the Peters Creek Road
project.
10/12/87
City Manager
Matter regarding a safety problem
on Tillett Road, S. W.
11/23/87
City Manager
City Attorney
Director of Finance
Matter regarding the position to
be taken by the City on the dis-
bursement of lottery funds, viz:
whether or not funds will b~
requested for return to the City,
and the forr~ula therefor.
11/23/87
City Manager
City Attorney
Director of Finance
Matter regarding the position to
be taken by the City on a propo-
sal to request the Virginia
Housing Development Authority to
comnit a portion of its $63
million reserve for construction
of housing for the poor.
11/23/87
Robert A. Garland
William F. Clark
Kit B. Kiser
Bids for exterior lighting for
the Market Square D~ilding, 32
Car~pbell Avenue, S. E.
-2-
December 9, Z987
File #22
Dr. Fred P. Roessel, Jr.
Executive Director
Mental Health Services
of the Roanoke Valley
Suite 410
920 South Jefferson Street
Roanoke, Virginia 24016-4494
Dear Dr. Roessel:
Your communication recoramending the reappointment of Henry L.
Woodward for a three year term and Nancy F. Canova for a two year
term as at-large members of the Mental Health Services Board of
Directors, was before the Council of the City of Roanoke at a
regular meeting held on Monday, ~ecemb~r 7, 1987.
On motion, duly seconded and unanimously adopted, Council con-
curred in the recommendation.
Sincerely,
Wary F. Parker, CMC
City Clerk
MFP: ra
pc:
Mr. Henry L. Woodward, 2201 Maiden Lane, S. W., Roanoke,
Virginia 24015
Ms. Nancy F. Canova, 3522 Wright Road, S. W., Roanoke,
Virginia 24015
Room456 MunlclpalBuildlng 215 Church Avenue, S.W, Roanoke, Virginla24011 (703)98t-2541
November 23, 1987
rv
Dr. Noel C. Taylor, Mayor
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
Dear Mayor Taylor:
According to our records, Henry L. Woodward's
term of appointment to the Mental Health Services
of the Roanoke Valley Board of Directors as an at-
large member will expire December 31, 1987. The
by-laws of the Board require that at-large members
be recommended by the Board to the four
participating localities. All four local
governments must concur with the recommendation in
order to confirm an appointment.
Our records indicate that Mr. Woodward is
eligible for consideration for another appointment
to our Board in accordance with the Statutes of
Virginia. At the October 15th Board of Directors
meeting a resolution was passed to recommend the
appointment of Mr. Woodward for a three year term
as an at-large member.
Your attention to this matter will be very much
appreciated.
Sincerely,
Fred P. Roessel, Jr., Ph. D.
Executive Director
C: W. Robert Herbert
Mary F. Parker
James D. Ritchie
Henry L. Woodward
· . MENTAL HEALTH SERVICES OF'T~}F/P~ANOKE VALLEY
EXECUTIVE OFFICES, Suite 410, 920 S. Jefferson Street, Roanoke, Virginia 2'~X~1~494 - (703) 345-9841
Servin§ the Counties of Botetourl and Roanoke and the Cities of Roanoke and Salem
November 23~ 1987
rv
Dr. Noel C. Taylor, Mayor
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
Dear Mayor Taylor:
According to our records, Mrs. Nancy F.
Canova's term of appointment to the Mental Health
Services of the Roanoke Valley Board of Directors
as an at-large member will expire December 31,
1987. The by-laws of the Board require that at-
large members be recommended by the Board to the
four participating localities. All four local
governments must concur with the recommendation in
order to confirm an appointment.
Our records indicate that Mrs. Canova is
eligible for consideration for another appointment
to our Board in accordance with the Statutes of
Virginia. At the October 15th Board of Directors
meeting a resolution was passed to recommend the
appointment of Mrs. Canova for a two year term as
an at-large member.
Your attention to this matter will be very much
appreciated.
Sincerely,
Fred P. Roessel, Jr.,
Executive Director
Ph. D.
FPRjr:cd
W. Robert Herbert
Mary F. Parker
James D. Ritchie
Henry L. Woodward
Nancy F. Canova
MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY
EXECUTIVE OFFICES, Suite 410, 920 S. Jefferson Street, Roanoke, Virginia 24016-4494 - (703) 345-9841
Serving the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem
November 30, 1987
Mr. Jack Spainhour
201 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Spainhour:
This is to advise you that your request to make a presentation on
behalf of "Friends of the Star" on the Roanoke City Council
agenda has been deferred until the December 7, 1987, meeting of
Council to be held at 7:30 p.m., in the Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W.
Roanoke, Virginia. '
MFP: ra
Sincerely,
Mary F. Parker, CMC
City Clerk
Room 456 Municipal Building 215 O'~urch A~-nue, S.W. Roonoke, "~rginla 24011 (703) 981-2541
FRIENDS OF THE STAR
201 ELM AVENUE, SW
ROANOKE, VA. 24016 (703) 343-5303
STATEMENT OF PURPOSE
We, the Friends of the Star, are dedicated to the preservation, respect, integrity, and
heritage of the Mill Mountain Star. We promise to do our best to keep and preserve the
Star for generations to come.
We also pledge to help all people less fortunate than we in any way we may be able,
whether it be food, clothing, housing or any necessity of human life.
We realize we can do nothing alone but as a united force we can accomplish much to
help our fellow man, and protect and defend our country, state and city.
Members of Friends of the Star are not obligated in any way for financial support of the
society (with the exception of annual dues cf $5.00). Members will receive a member-
ship card, Star lapel pin and bi-monthly newsletter.
Friends of the Star shall hold a monthly meeting and covered dish supper with guest
speakers, as well as, work on various civic projects throughout the year. Members are
invited to bring guests to all meetings and dinners. In addition, Friends of the Star will
hold annual 4th of July picnics as well as Halloween, Thanksgiving, and Christmas
parties free to members and their guests. Members are encouraged to attend meet-
ings, dinners and to help on the various civic projects, but are absolutely under no
obligation to do so and will remain a member in good standing.
Friends of the Star is a non-profit, charitable society and all dues and/or gifts are tax
deductible.
Friends of the Star in no way discriminates against anyone due to color, creed, sex or
national origin.
The structure of the Fdends of the Star is made up of President, Vice President, Sec-
retary/Treasurer, Historian and Chaplain with elections of officers to be held on the 2nd
Monday of November and the installation of officers on the 2nd Monday of December
each year. No officer shall receive any salary or stipend.
A financial report will be published bi-monthly in the Friends of the Star newsletter.
Office of the Oty Cie~
December 9, 1987
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28888, amending and reor-
daining certain sections of the 1987-88 General and Grant Funds
Appropriations, providing for the appropriation of $183,413.00
for the Alternative Education Program for 1988; $28,710.00 for
the Flow Through Program; and $140,041.00 from the Capital
Maintenance and Equipment Replacement Fund for replacement of
equipment, repair of school roads and playgrounds, and retrofit
of school buses to meet state mandates, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, December 7, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Mr. W. Robert Herbert, City Manager
Mr. Edwin R. Feinour, Chairman, Roanoke City School Doard,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia
24031
Room 456 Municipal Building 215 Onurch Avenue, S.W. Roanoke, Virginia 240t I (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1987.
No. 28888.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Grant Funds Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Education
Other School Expenditures (1) .......................
Instruction (2) .....................................
Capital Outlay (3-9) ................................
Revenue
Fund Balance - CMERP - Schools (10) .................
$55,068,659
399,413
7,612,310
612,589
$ 588,310
Grant Fund
Appropriations
Education
Alternative Education Program (11-18) ...............
Flow Through Program (19-20) ........................
Revenue
Alternative Education Program (21-22) ...............
Flow Through Program (23) ...........................
$10,414,320
183,413
575,116
$ 183,413
575,116
19
20
21
22
23
1) Transfer to
Grant Fu~. d
2) Other Instruct.
Costs
3) Classroom Furn.
& Equipment
4) Athletic Equip.
5) Library Equip.
6) Transp. Equip.
7) Cafeteria Equip.
8) Heating Plant
9) Site Improvement
10) CMERP - Schools
11) Secondary Teach.
12) Clerical
13) Social Security
14) Contractual
Services
15) Supplies
16 Travel
17 Telephone Chrgs.
18 Lease of
Facility
Teachers
Health Services
Local Match
Federal Grant
Receipts
Federal Grant
Receipts
(001-060-6012-6065-0801)
(001-060-6002-6055-0308)
$ 126,413
(126,413)
001-060-6010-6020-0510) 63,822
001-060-6010-6027-0510) 20,000
001-060-6010-6060-0510) 12,938
001-060-6010-6070-0510) 7,000
001-060-6010-6075-0510) 3,900
001-060-6010-6085-0510) 10,536
001-060-6010-6085-0512) 21,845
X001-3324) (140,041)
(035-060-6413-6005-0113) 136,047
(035-060-6413-6005-0116) 9,000
(035-060-6413-6005-0204) 10,468
(035-060-6413-6005-0308) 8,500
(035-060-6413-6005-0309) 3,864
(035-060-6413-6005-0402) 10,734
(035-060-6413-6005-0329) 300
(035-060-6413-6005-0220) 4,500
(035-060-6555-6010-0112) 5,000
(035-060-6555-6010-0308) 23,710
(035-060-6413-1101) 126,413
(035-060-6413-1102)
(035-060-6555-1102)
57,000
28,710
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
c~ o~ eO^NOK~. VA. ~!TY
December 7, 1987
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriation of School Grants and CMERP Funds
School System
for
I have reviewed the attached request for appropriations
for the School Board. The Flow Through grant is funded with 100%
state and federal funding. The Alternative Education grant is
funded with federal funds and a local match of $126,413. Funding
for the local match is available in the Instruction category of
the General Fund Education budget (acct. 001-060-6002-6005-0308).
The report also requests that $140,041 of the School
Board's allocation of $907,246 of fiscal year 1987 Capital
Maintenance and Equipment Replacement (CMERP) funds be appropri-
ated for equipment replacement, school roads and playground
repairs, and equipment for school buses. The School Board
currently has $628,350 available in CMERP funds from fiscal year
1987 which has not been previously appropriated.
I recommend that you concur with this request of the
School Board.
JMS/kp
r Roanoke
Edwin fi. F'~inour, Chairman
William White, Sr., Vice Chairman
Donald I~artol
Sallye T. Coleman
LaVerne B. Dillon
David K. Lisk , ~ v
James M. Turner, Jr.
..... ,,, ,Frqnk P. Tota, Superintendent
Hi~5'~ct ~lle¥. Clerk of the Board
City School Board
P.O Box 1310.5, Roanoke, Virginia ~4031
· 70~-981-~381
November 25, 1987
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of
November 24, 1987, the School Board respectfully requests City
Council to appropriate the following funds to school accounts:
Grant No. 6413-
$183,413.00 for the Alternative Education
Program for 1988 to provide instruction and
guidance services to secondary level students
who are at risk of leaving school due to poor
academic achievement, Iow or unrealistic self-
concept, or a poor understanding of academic
preparation required to achieve their career
interests. The program will be funded by
local match in the amount of $126,413.00 and
from federal funds in the amount of $57,000.
Grant No. 6555-
$28,710.00 for the Flow Through program to
provide aid for the education and guidance of
handicapped students. The adjustment repre-
sents an increase in the allocation for the
federal portion of the program. The program
will be one hundred percent reimbursed by
state and federal funds.
The
$140,041
Fund for
Board further requests City Council to appropriate
from the Capital Maintenance and Equipment Replacement
the replacement of equipment, the repair of school roads
Excellence in Education
Members of Council
Page 2
November 25, 1987
and playgrounds, and the retrofit of school buses to meet state man-
dates as outlined in the attached sheets. The appropriation request
represents the third installment of the Schools' share of the FY87-88
Capital Maintenance and Equipment Replacement Fund.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
rg
ErIC o
CC:
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr° William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. Joel M. Schlanger (with accounting details)
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION R~OUEST
Alternative Education 1987-88
O~5-OhO-bNl~-hO05-0113
O~5-O~O-~l~-bOOh-Ollh
O~-ObO-bN13-bO05-O~08
O~$-OhO-bNl~-bOO~-ONO8
O~5-O~O-~N13-hO0~-O~2~
O~-O~O-b~1~-bO05-0220
Appropriation Unit Z4E
Secondary Teachers
Clerical
Social Security
Contractual Services
Supplies
Travel
Telephone Charges
Lease o£ Facility
13b,0~7
q, O00
10,468
8,500
10,734
300
~,500
035-050-6413-1101
035-050-6413-1102
Local Match
Federal Grant Receipts
9 126,413
57~O00
183,413
The Alternative Education Program for 1988 sill provide instruction and
guidance services to secondary level students sho are at risk o£ leaving
school due to poor academic achievement, io~ or unrealistic self-concept, or a
poor understanding of academic preparation ~equired to achieve their career
interests. PPo~am expenditures ~ill be funded by local match from account
number 001-060-5002-5055-0308, line item 147, in the amount o~ 9125,41~ and
from federal Job Training and Partnership Act funds in the amount of 957,000.
The pro,ram will end June ~0, 1988.
Novembe~ 2N, 1987
ROANOKE CITY SCHOOL BOARD
Roanoke, VirAinia
APPROPRIATION REQUEST
Flow Throufh 1987-88
095-0~0-b555-~010-0112
035-0~0-6555-b010-0308
Teachers
Health Services
Total Appropriation Unit ZSU
$ 5,000
2~, 710
$ 28~ 710
0~5-0b0-6555-1102
Federal Grant Receipts
$ 28~ 710
The Yloa Th~ouEh pro6ram will provide aid for the education and ~uidance o£
handicapped students. The above adjustment repreeente in increase in the
allocation ~or the federal portion of the pro,ram. One hundred percent of
expenditures will be reimbursed by state and federal funds. The program will
end June 30, lg88.
Novembe~ 2#, 1987
ROANOKE CITY SCBOOL BOARD
Roanoke, Virginia
Capital Maintenance and Equipment Replacement Fund
Installment III - Equipment Beplaoement
001-0~0-~010-5020-0510
001-0~0-~010-5027-0510
O01-O50-~010-bObO-0510
001-0~0-~010-5070-0510
001-0~0-~010-~075-0510
001-0~0-5010-h085-0510
001-0~0-~010-h085-0512
Appropriation Unit ZJ1
Classroom Furniture & Equipment $ 53,822
Athletic Equipment 20.000
Library Equipment 12, q38
Transportation Equipment 7,000
Cafeteria Equipment 3, go0
Heating Plant 10,535
Site Improvement
The above appropriation represents the third installment on the Schools' share
of the Capital Maintenance and Equipment Replacement Fund. These funds will
provide for the replacement of equipment, the repair of school roads and
playgrounds, and the retrofit of school buses to meet state mandates.
November 24, lq87
ROANOKE CItY PUBLIC SCHOOLS
CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT PROJECTS
Project Description
Department of School Plants:
Partitions for Classrooms
Replacement of Classroom Furniture
Replacement Seats and Backs for
Auditorium Chairs
Equipment for Library Improvements
Replacement Boiler Flues
Replacement Boiler Flues
Replacement of Cafeteria Tables
New File Cabinets w/Locks
Masonry Repairs
Service Road Repairs
Service Road Repairs
Playground Repairs
Carpet Replacement in Rooms 15, 16,
17, 18, 19 and 20
Replacement of Classroom Furniture
Replacement of Lockers
Installation of Acoustical Tile Ceiling
In Six Classrooms
Classroom Alterations for Writing
Laboratory
Communications Equipment
THIRD INSTALLMENT, CMERF*
Quantity Location
Estimated
Cost
100
14
14
Round Hill $
Round Hill
Huff Lane
Northwest
Grandin Court
Garden City
Preston Park
William Fleming
Breckinridge
Northwest
Round Hill
Administration
Building
Garden City
Jackson
Morningside
Hurt Park
Huff Lane
Preston Park
Grandin Court
Addison
Madison
Patri, ck Henry
Secondary Schools
6,460
5,500
5,580
12,938
5,032
5,504
3,900
1,680
1,945
7,400
9,000
3,500
9,500
5,660
7,025
7,200
8,957
86O
Estimated
Quantity Location Cost
Proiect Description
Department of ~ransportation:
Retrofit School Buses to 8-Lamp
Warning System
Department of Instruction:
Overhead Proiectors for the
Farm Program
Replacement of Athletic Equipment
Total
3S
27
Transportation
Elementary
Schools
William Fleming
7,000
5,400
20,000
$140,041
*CMERF - Capital Maintenance and Equipment Replacement Fund
Office of the City Oe~'k
December 9, 1987
File #132
Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I am attaching copy of Resolution No. 28889, establishing the
time and location of certain regular meetings of the Council of
the City of Roanoke, which Resolution was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
December 7, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
pc:
Lee Hartman & Sons, 3236 Cove Road, N. W., Roanoke, Virginia
24017
Mr. Carroll E. Swain, Director of School Plants, P. 0. Box
13105, Roanoke, Virginia 24031
Mr. W. Robert Herbert, City Manager
~ir. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William L. Brogan, Municipal Auditor
Mr. Von W. Moody, III, Director of Real Estate Valuation
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. William F. Clark, Director of Public Works
Mr. James D. Ritchie, Director of Human Resources
Mr. Alfred T. Beckley, Manager, Communications
Mr. Barry L. Key, Manager, Management and Budget
Room 456 Municipal Building 215 C~ura~ Avenue. $.W. Roonoke, ~rginla 24011 (700) 98~-254~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7t~ day of December, 1987.
No. 28889.
A RESOLUTION establishing the time and location of certain
regular meetings of the Council of the City of Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke that the
regular meetings of Council listed below shall commence at 7:30
the locations indicated:
p.m., and be held at
Date
January 25, 1988
February 22, 1988
March 28, 1988
April 25, 1988
Location
Fallon Park Elementary School
Gymnatorium
Monterey Elementary School
Gymtorium
William Fleming High School
Auditorium
Hurt Park Elementary School
Gymtorium.
ATTEST:
City Clerk.
Roanoke, Virginia
~'r.~~ ') . December 7, 1987
CITY~
Honorable Mayor and City Council
Roanoke, Virginia
Subject: Regularly Scheduled Meetings in the Four Neighborhood Quadrants
Dear Members of City Council:
I. Background:
A. Roanoke City Council has held City Council meetings in each of the
four neighborhood quadrants during the past five years.
B. May 2~ 1983~ Roanoke City Council voted to continue meetings in the
four neighborhood quadrants of the City each year.
II. Current Situation:
City Code Provisions (Sec. 2-15), Rule 1, require that the first,
third and fourth regular monthly meetings of Council shall be held at
2 p.m., in the Council Chambers and that the second regular monthly
meeting of Council be held at 7:30 p.m., in the Council Chambers.
Resolution by Council is required to designate a new time, date and
location of any City Council meeting.
B. Facilities are available on the following dates:
° January 25, 1988 - Fallon Park Elementary School
° February 22, 1988 - Monterey Elementary School
° March 28, 1988 - William Fleming High School
° April 25, 1988 - Hurt Park Elementary School
III. Recommendation:
Adopt the attached resolution establishing the time and location of cer-
tain regular meetings of the Council of the City of Roanoke.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:BLK:mds
Attachment
cc: City Attorney
Director of Finance
ROANOKE CITY SCHOOL BOARD
Rental Permit for School Facilities Roanoke, Vlrginia
PART IV CITY'
Date November 23, 1987
Permission is hereby granted for the use of the school facility/les requested:
(Name/s) See Remark 1 £or Names o£ Fqc$1ities
(Address/es)
for (Date)
See Remark 1
See Remark 1
and (Date)
for the purpose of
and (Hours) from
to
See Remark 1
(HOurs) from
Conducting neighborhood City Council Meetings
l, Name of LESSEE (Organization, etc.) n~y ~r .~..~
2. Security and/or police services required Remsrk 2
3. Name/s of approved stage hand/s, mechanic/s and cafeteria worker/s
Remark 3
4. Name/s of operational
5. Cost:
(custodial) personnel assigned
~. David Sink fFnllnn Pnmk]
Mr. Van Clark (Monterey)
Mr. RQbert Thornhill (Fl~min~}
Mr. Sherman Williams (Hurt Park)
a, Rental Rate (See Attached Invoice)
Remark 4
b. Operational (Custodial) Charge
c. Deposit {See Note #3)
d. Security Services
Administrative Exception
Administrative Exception
NONE
NONE to City
NONE
NONE
NOTES:
REMARKS: sc:
Others NONE
1. Check/s for specialized services from person/s named in Item #3 above will
be made payable to individual/s.
2. Check/s for operational (custodial) services will be made payable to indivi-
dual/s named in Item #4 above.
3. If deposit is required, it will be processed for return approximately four
{4) days after the event.
SEE ATTACHED SHEET:
Ms. Penley, Prinicipal, William Fleming High School
Mr. Chubb, Principal, Hurt Park,
Mrs. Atkins, Principal, Fallon Park
Mr. Crawford, Principal, Monterey
Mr. Beckley, Manager, City Communications
Mr. Black, Supervisor of Operational Services
Ms. Wilkinson, Supervisor, Parks and RecreatiDa'~~ _~.~/ ~
(continued) '(S-~'t~-re'~R~ECTOR OF SCHOOL PLANTS
cc:
Mr. Thornhill, Building Manager, Fleming
Mr. Van Clark, Building Manager, Monterey
Mr. Sink, Building Manager, Fallon Park
Mr. Williams, Building Manager, Hurt Park
REMARKS
1. FACILITIES, DATES AND TIMES OF USE
o
w
6o
o
Gymtorium, Fallon Park Elementary School, 502-19th
St., S.E., Roanoke, Virginia - January 25, 1988
(Monday) from 7:30 P.M. to 10:30 P.M.
bo
Gymtorium, Monterey Elementary School, 4501 Oliver
Road, N.E., Roanoke, Virginia - February 22, 1988
(Monday) from 7:30 P.M. to 10:30 P.M.
Dickinson Auditorium, William Fleming High School, 3649
Ferncliff Avenue, NOW., Roanoke, Virginia 24017 -
March 28, 1988 (Monday from 7:30 P.M. to 10:30 P.M.)
do
Gymtorium, Hurt Park Elementary School, 1525 Salem
Avenue, S.W., Roanoke, Virginia - April 25, 1988
(Monday) from 7:30 P.M. to 10:30 P.M.
Participants with vehicles should be advised to secure them
in parking areas. The Roanoke City School Board does not
assume.responsibility for personal losses. You may want to
request that the City Police periodically check parking
areas for added security.
Necessary communications and P.A. equipment should be
coordinated through Mr. Alfred Beckley, Manager of City
Communications (981-2425).
Charges for operational (custodial) services will be
absorbed by local operating funds of the Roanoke City
Public Schools. Special arrangements for furniture on
stages and in gymtoriums are to be coordinated in advance
with the respective Operational Building Manager indicated
in Item 4 of the Permit.
Participants should be advised the Roanoke City School Board
Regulations does not permit smoking inside of facilities
used.
Your are also advised that the Roanoke City Fire Marshal
requires that all exit doors be unlocked and pathways of
egress be left unobstructed in facilities during the periods
of use.
If doubt should surround the holding of the reservation for
any date requested, please contact 981-2851 at least one (1)
working day in advance for confirmation.
For your added information, if schools are closed for
inclement weather, all activities of each school named in
the Permit will be cancelled during the period. If needed~
make-up dates (s) can be provided on request.
December 9, 1987
File #60-305
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28890, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the appropriation of $2,401.00 to
Crisis Intervention Center; $1,862.00 to Juvenile Probation
House; and $4,316.00 to Juvenile Detention Home, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, December 7, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric,
pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Mr. Robert F. Hyatt, Manager, Juvenile Home
Mr. Jack C. Trent, Manager, Juvenile Probation House,
Third Street, S. W., Roanoke, Virginia 24016
~so Annie Krochalis, Manager, Crisis Intervention Center,
Campbell Avenue, S. W., Roanoke, Virginia 24016
1301
836
Room456 Munlci~x~lBulldlng 215 Church Avenue, S.W. Roano~.e,',,qrginta24~11 (703)981-2...~1.1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 7%~ day of December, ]987.
No. 28890,
AN ORDINANCE to amend and reordain certain sections of
1987-88 General Fund Appropriations, and providing for an
emergency.
the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Juvenile Detention Home (1) .....................
Juvenile Probation House (2) ....................
Crisis Intervention (3) .........................
Revenue
Grants-in-Aid Commonwealth
Other Categorial Aid (4-6) ......................
1) USDA Expenditures
2) USDA Expenditures
3) USDA Expenditures
4) USDA Juvenile
Detention
5) USDA Juvenile
Probation
6) USDA Crisis
Intervention
001-054-3320-3000
001-054-3350-3000
001-054-3360-3000
001-020-1234-0660
001-020-1234-0662
001-020-1234-0661
$ 4,316
1,862
2,401
4,316
1,862
2,401
$21,938,887
546,989
287,970
322,778
$47,595,817
11,657,873
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance sh~ll be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 7, 1987
The Honorable Mayor and City Council
Roanoke, Virginia
Subject: Funds from the United States
Department of Agriculture
I. BACKGROUND
A. City of Roanoke receives funds from the United States Department of
Agriculture (USDA), through the Virginia Department of Corrections,
to enhance the food service program of the Crisis Intervention Center
(Sanctuary), Juvenile Probation House (Youth Haven), and Juvenile
Detention Home.
II. CURRENT SITUATION
A. USDA funds for the fourth quarter of 1986-87 and first quarter of
Bo
1987-88 have been received by the City of Roanoke
as follows:
1. Crisis Intervention Center
2. Juvenile Probation House
3. Juvenile Detention Home
4. Total
USDA funds usage regulations require
1. Food costs;
2. Labor costs of food service workers;
3. Equipment and repairs.
for the facilities,
$ 2,401.00
1,862.00
4,316.00
$ 8,579.00
the funds to be used for:
C. USDA requirements for record keeping are:
Monies are to be kept in a separate account and cannot be combined
with State or Local funds;
Detailed records are to be kept for all expenditures made against
the funds;
Each facility is to maintain inventory lists of equipment expen-
ditures and also make annual reports to the Department of
Corrections.
The Honorable Mayor and City Council
Funds from the United States Department of Agriculture
Page 2
III .
ISSUES
A. Budget
B. Needs of Food Service Program
C. Time
IV.
ALTERNATIVES
A. Appropriate the USDA funds to the Crisis Intervention Center, Juvenil~
Probation House, and Juvenile Detention Home.
1. Budget - Ail funds have been received by the City. No local funds
are required.
2o
Needs of Food Service Program - The facility may use the funds
to improve their respective food services programs and equipment
and to offset local cost of food service personnel.
Time - Funds must be spent in the current fiscal year or carried
over into the next fiscal year budget of the respective depart-
mentso
DO not appropriate the USDA funds to the Crisis Intervention Center,
Juvenile Probation House, and Juvenile Detention Hom~.
1. Budget
USDA.
2.
Funds already received will have to be returned to the
Needs of Food Service Program - Facilities could not upgrade their
food service program and equipment. Emergency needs of the facil-
ities would have to come from local funds or existing budgets.
3. Time - Time would no longer be a consideration since funds would
be returned.
The Honorable Mayor and City Council
Funds from the United States Department of Agriculture
Page 3
Vo
RECOMMENDATION
A. Appropriate the USDA funds to the Crisis Intervention Center, Juvenil~
Probation House, and Juvenile Detention Home (Alternative A) °
Crisis Intervention Center - Revenue
001-020-1234-0661 - USDA - Crisis Intervention
$ 2,401.00 to Account No. 001-054-3360-3000
Juvenile Probation House - Revenue
001-020-1234-0662 - USDA - Youth Haven
$ 1,862.00 to Account No. 001-054-3350-3000
Juvenile Detention Home - Revenue
001-020-1234-0660 - USDA - Juvenile Detention
$ 4,316.00 to Account No. 001-054-3320-3000
Total Revenue and Appropriations
$ 8,579.00
WRH:JDR:RFH:at
cc:
Respectfully submitted,
W. Robert Herbert
City Manager
Wilbern Dibling, City Attorney
Joel Schlanger, Finance Director
J. D. Ritchie, Director of Human Resources
Jack Trent, Youth Haven Manager
Annie Krochalis, Crisis Intervention Manager
R. F. Hyatt, Superintendent of Detention
Office of fi~e City Clen~
December 9, 1987
File #57
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
[ am attaching copy of Ordinance No. 28892, approving issuance of
Change Order No. 3 to the City's contract with H & S Construction
Company, for construction of sidewalk, curb and gutter improve-
ments, which Ordinance was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, December 7, 1987.
Sincerely, _~~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: H & S Construction Company, P. O. Box 6226, Roanoke, Virginia
24017
~r. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Room 45~ Municipal Building 215 C~urch A'.,~.nue, 5.W. Roanoke, Virginia 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
/he 7th day of December, ]987.
No. 28892.
AN ORDINANCE approving the City Manager's issuance of Change
Order No. 3 to the City's contract with H & S Construction Co.,
for construction of sidewalk, curb and gutter improvements; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is authorized
and empowered to issue, for and on behalf of the City, upon form
approved by the City Attorney, Change Order No. 3 to the City's
contract with H & S Construction Co., dated February 2, 1987,
related to construction of sidewalk, curb and gutter improvements.
2. Such Change Order shall provide for the following
changes in the work to be performed:
ORIGINAL CONTRACT AMOUNT $ 320,055.00
CONTRACT AMOUNT WITH PREVIOUS CHANGE ORDERS $ 328,700.00
CHANGE ORDER NO. 3
Additional quantities required for
completion of Bullitt Avenue + $ 26,390.63
CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. 3 $ 355,090.63
Additional calendar days resulting from
Change Order No. 3 None.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the Qty
December 9, 1987
File #60-57
~r. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28891, amending and reor-
daining certain sections of the 1987-88 Capital Fund
Appropriations, providing for the transfer of certain funds and
utilization of existing contingency in Phase II, Account No.
008-052-9548 in the amount of $7,655.00, in connection with
Change Order No. 3 to the contract wi th H & S Construct ion
Company, for curb, gut ter and sidewalk improvement, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 7, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc: Mr.
Mr.
Mr.
Ms.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Room456 MunicJpalBulldlng 215 Church Av~que, S.W. Roano~e, Vlrginta24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7~h day of December; 1987.
No, 28891.
AN ORDINANCE to amend and reordain certain sections
1987-88 Capital Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is
exist.
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the 1987-88
Appropriations, be, and the same are hereby,
reordained, to read as follows, in part:
declared to
the City of
Capital Fund
amended and
Appropriations
Streets & Bridges
Sidewalks, Curb, Gutter Ph I (1) ...................
Concrete Sidewalks, Curbs, Gutter, Ph II (2-3) .....
Neighborhood School Sidewalks (4) ..................
Capital Improvement Reserve
Public Improvement Bonds Series 1985 (5) .........
$ 7,862,479
405,937
354,791
422,694
4,498,894
3,821,152
1) Appr. from Bonds
2) Appr. from Bonds
3) Appr. from General
Revenue
4) Appr. from General
Revenue
5) Streets & Bridges
008-052-9579-9001
008-052-9548-9001
008-052-9548-9003
008-052-9531-9003)
008-052-9577-9181)
$ 11,182)
18,430
306
306
7,248
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December ?, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Curb, Gutter and Sidewalk Phase II
Change Order No. 3
I. Back~round:
City Council awarded a contract to H & S Construction Co. in the
amount of $320~055, February 2, 1987, by Ordinance No. 28517 for
Phase II.
B. Bullitt Avenue~ S.E. completion was transferred from Phase I to
Phase II due to lack of funds within the Phase I contract.
C. Existin~ entrances and sidewalk along Rugby Boulevard, N. W. were
to be saved, but couldn't because of their poor condition.
D. Two (2) change orders have been executed to date:
1. Change Order No. 1 $3~650
Relocate two (2) drop inlets on llth Street, S.E.
Change Order No. 2 $4~995
Add 1,000 S.F. Entrances @ $4.35 = $4,350.00
Add 300 S.F. Sidewalk @ 2.15 = $645.00.
E. Phase II project is now complete.
II. Current situation is that a Change Order needs to be executed to cover
additional quantities for the completion of Bullitt Avenue, S.E.
III. Issues
A. Funding
B. Amount of Chan~e Order
C. Timin~
Page 2
IV. Alternatives:
City Council authorize the execution of Change Order No. 3 in the
amount of $26~390.63 to the contract with H & S Construction Co.
Phase II, Curb, Gutter and Sidewalk.
Funding for Change Order:
a. Transfer $11~182 remaining Phase I contingency from Account
No. 008-052-9579 to Phase II Account No. 008-052-9548.
Transfer $306. remaining Neighborhood School Sidewalk con-
tingency from Account No. 008-052-9531 to Phase II Account
No. 008-052-9548.
c. Utilize existing contingency in Phase II Account No.
008-052-9548 in the amount of $7~655.00.
Transfer from 1985 Bonds $7~248 Account No.
008-052-9577-9181 to Phase II, Curb, Gutter & Sidewalk
Account No. 008-052-9548.
2. Amount of Change Order is based on actual quantities in place
at contract unit prices.
3. Timing for completion allowed Bullitt Avenue, S. E. to be paved
under this year's paving program before winter.
City Council not authorize the execution of Change Order No. 3.
1. Funding would still be an issue. The contractor has performed
the work and needs to be paid.
2. Amount of Change Order would be unchanged as it is based on
contract unit price and quantities in place.
Timing - if the contractor had stopped work in the middle of
Bullitt Avenue, paving and completion of curbing and sidewalk
could not have been completed until spring.
Page 3
V.
Recommendation is that City Council take the following action:
A. Approve Alternative "A" to execute Change Order No. 3 in the amount
of $26~390.63.
B. Transfer the required funds in accordance with Alternative "A".
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JGB/hw
Attachment:
cc:
Proposed Change Order No. 3
City Attorney
Director of Finance
Director of Public Works
City Engineering
Construction Cost Technician
(PROPOSED)
CHANGE ORDER NO. 3
DATE:
PROJECT: Curb, Gutter & Sidewalk
Phase II
CONTRACTOR:
H & S Construction
P. O. Box 6226
Roanoke, VA 24017
CONTRACT DATE:
February 2, 1987
AUTHORIZING ORDINANCE:
DESCRIPTION OF CHANGE ORDER:
Additional quantities required for
completion of Bullitt Avenue .....
Original contract amount
Contract amount adjusted for previous change order
Net amount of this change order
Contract amount after this change order
Time extension required as a result of this change order
· . . $ 26,390.63
$320,055.00
328,700.00
26,390.63
355,090.63
Payment pursuant to this change order satisfies all claims with respect to work
represented by this change order.
APPROVED BY:
H & S CONSTRUCTION COMPANY
DATE:
PRESIDENT/VICE PRESIDENT
CITY OF ROANOKE
APPROPRIATION AND AVAILABILITY OF FUNDS REQUIRED
FOR THIS CONTRACT CHANGE ORDER CERTIFIED
CITY FINANCE DIRECTOR
CITY ATTORNEY TO FORM
CITY ENGINEER
CITY MANAGER
CITY ATTORNEY FOR EXECUTION
Office of the City C]e~
December 9, 1987
File #236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28893, authorizing an amend-
ment to the Grant Agreement dated April 22, 1985, with the
Northwest Neighborhood Environmental Organization, Inc., relative
to increasing the amount of the grant from $3,700.00 to $5,200.00
in order to permit the NNEO to purchase an additional lot
described as Official Tax No. 2111618, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, December 7, 1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP: ra
EnCo
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Community Planning
Ms. Marie T. Pontius. Grants Monitoring Administrator
Room 456 Municipal Building 2t5 Church Avenue. S.W. Roonoke. Virginia 2481'~ (703) 981-254'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The ~th day of December, 1987.
No. 28893.
AN ORDINANCE authorizing an amendment to the Grant Agreement
dated April 22, 1985, with the Northwest Neighborhood Environmental
Organization, Inc.; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to
execute and to seal and attest, respectively, an amendment, being
Amendment No. 2, to the Grant Agreement dated April 22, 1985,
with the Northwest Neighborhood Environmental Organization, Inc.
(NNEO), in order to increase the amount of the grant from $3,700.00
to $5,200.00, in order to permit the NNEO to purchase an additional
lot bearing Official Tax No. 2111618; such Amendment to be in such
form as is approved by the City Attorney.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this ordi-
nance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
December 7, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request to revise the funding levels and activities
previously approved by Council to implement the Loudon
Avenue Revitalization Program.
I. Background:
Council approved the above-noted program at a special meeting
held on Thursday, March 21, 1985.
Pursuant to Ordinance No. 27490 the City Manager was
authorized to extend certain grants and loans to the Northwest
Neighborhood Environmental Organization, Inc. (NNEO) to
implement the following revitalization activities:
1. Grants totaling $18,200 to:
A. Purchase 810 Loudon Avenue ($12,500)
Purchase three (3) vacant lots in the 800 block of
Loudon Avenue ($3,700)
C. Purchase and demolish 822 Loudon Avenue ($2,000)
2. Loans totaling $26,800 to:
AL
Rehabilitate 810 Loudon Avenue to provide three
Section 8 rental units ($26,800)
Co
Agreements between the City and NNEO have been executed as
follows:
Grant Agreement for the acquisition of 810 Loudon Avenue
in the amount of $12,500 dated March 29, 1985; and
Grant Agreement for the acquisition of three lots on
Loudon Avenue in the amount of $4,000 dated April 22,
1985; and amended in the amount of $3,700 on November 11,
1985.
Members of Council
December 7, 1987
Page 2
Loan Agreement for the rehabilitation of 810 Loudon
Avenue in the amount of $20,000 dated April 25, 1985.
Loan Agreement for the completion of 810 Loudon Avenue in
the amount of $6,800 dated December 4, 1985.
Grant Agreement for the acquisition and demolition of 822
Loudon Avenue in the amount of $2,000 dated November 11,
1985.
Loan agreement between the NNEO and Charter Federal Savings
and Loan has been executed in the amount of $51,000. These
funds combined with the $26,800 CDBG loan were used for the
rehabilitation of 810 Loudon Avenue, N.W., pursuant to the
original revitalization plan approved by Council in March
1985.
II. Current Situation
810 Loudon Avenue has been completed. Ail loans on the
property are current and the property is fully rented and in
good repair.
Status of vacant lots to be acquired under the original plan
is as follows: two (2) have been purchased; one (1) has not
been acquired, however, is being maintained by the NNEO with
owner support.
822 Loudon Avenue accepted contract for sale has been
negotiated, title defects are currently being cleared by
private attorneys.
National Committee on the Self-Development of People has
granted the NNEO $25,000 for the development of additional
affordable housing in the Gilmer community.
Request has been made by the NNEO to the City of Roanoke for
the donation of a second Shadeland Avenue house for
rehabilitation using this $25,000 grant.
Vacant lot in the 700 block of Loudon Avenue was not included
in the original plan, but has been offered to the NNEO for
purchase.
Relocation and rehabilitation of the second Shadeland Avenue
house requires that the NNEO be allowed to deviate from the
revitalization plan approved by Council on March 21, 1985, by
doing the following:
Members of Council
December 7, 1987
Page 3
Extend the boundaries of the original plan to include the
700 block of Loudon Avenue.
Increase the funds available for the purchase of vacant
lots under the revitalization plan from $3,700 to $5,200.
Use $1,500 for the purchase of the lot in the 700 block
of Loudon Avenue identified as Official Tax number
2111618.
III.
Issues, as they relate to revising the funding levels and
activities of the previously approved revitalization program are as
follows:
A. Neighborhood Impact
B. Timing
C. Fundin8
D. HUD/CDBG requirements
IV.
Alternatives, as they relate to revising the funding levels and
activities of the previously approved revitalization program are as
follows:
Concur in the revised activities and funding levels in the
amount of $1,500.00 shown as Section B of Attachment A of this
report which will allow the purchase of a vacant lot in the
700 block of Loudon Avenue for the relocation of another
Shadeland Avenue house.
Neighborhood impact will be significant as this project,
as revised will:
leverage a grant of $25,000 from the National
Comanittee on the Self Development of People.
allow the relocation of a third Shadeland Avenue
house to the Gilmer neighborhood
provide affordable hou$in[ in the Gilmer
neighborhood
Timing is critical. The project must be started by
December 31, 1987.
3. Funding: Funding is available in Account Number
035-084-8420-5110, Loudon Avenue Revitalization.
Members of Council
December 7, 1987
Page 4
HUD/CDBG requirements will be met. The project, as
revised, has been approved as eligible for HUD funding by
the City's Grants Monitoring Administrator.
B. Do not concur in the revised revitalization plan.
1. Neighborhood impact will not be as significant as:
grant of $25,000 from the National Committee on the
Self Development of People will not be leveraged.
a third Shadeland Avenue house will not be relocated
to the Gilmer neighborhood.
additional affordable housin~ will not be provided
in the Gilmer neighborhood at this time.
Timin~ remains critical. The NNEO must identify and
begin work on project by December 31, 1987.
3. Fundin~ is not an issue under this alternative.
HUD/CDBG requirements will not be violated. The project,
as originally approved by Council, was determined to be
CDBG eligible.
V. Recommendation
It is recommended that City Council concur with Alternative A and
approve the following:
Grant A~reement - The City Manager is authorized to execute a
second amendment to the Grant Agreement dated April 21, 1985
with the Northwest Neighborhood Environmental Organization,
Inc., in order to increase the amount of the grant from $3,700
to $5,200, in order to permit the NNEO to purchase an
additional lot bearing official Tax Number 2111618.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:JB/ec
cc: Assistant City Manager
City Attorney
Director of Finance
Chief, Office of Community Planning
Grants Monitoring Administrator
ATTACHMENT A
Comparison of Approved and Revised Funding Levels and Activities
Loudon Avenue Revitalization Program
A. Activities and Funding Levels Approved by Council on March 21, 1985
1. Loans
Terms:
Grants
mo
b.
Purchase and demolish 806 Loudon
Rehab 810 Loudon
Total Loans
10 years, 0% interest
15 years, 7¼% interest
Purchase 810 Loudon
Purchase three (3) vacant lots
Total Grants
(Total Program Costs - $45,000)
$ 8,500*
$20,000**
$28,500
$12,500
$ 4,000
$16,500
Revised Activities and Funding Levels Per This Report
1. Loans
Rehab 810 Loudon $26,800*
* Terms: $20,000 loan at 7¼% interest for 15 years,
repayment commencing November 28, 1985.
$6,800 loan at 0% interest for 10 years, repayment
commencing January 1, 1986.
This loan will be subordinated to the earlier loan
made to NNEO by Charter Federal Savings and Loan.
Grants
b.
Purchase of 810 Loudon $12,500
Purchase of vacant lots 5,200
Purchase and demolish 822 Loudon 2,000
Total Grants $19,700
(Total Program Costs - $46,500)
Office c~ t~ne Ci~ C]en~
December 9, 1987
File #301-472
PacifiCorp Capital, Inc.
8260 Greensboro Drive, Suite
McLean, Virginia 22102
Ladies and Gentlemen:
225
[ncon Computer Corporation
25875 Jefferson
St. Clair, Michigan 48081
I am enclosing copy of Ordinance No. 28896, accepting the bid of
International Business Machines Corporation for the purchase of
certain computer hardware, and providing for the lease of certain
systems software from International Business Machines Corporation
as a sole source procurement, in the total amount of $726,056.00,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, December 7, 1987.
On behalf of the Council, I would like to express appreciation
for submitting your bid on the abovedescribed equipment.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: r a
Enc.
Room456 Munici~aID. Jilding 215 Church Av~'~ue, S.W. Roonc~e, Vfrginla240'11 (703)981-2541
Office of the City C]er~
December 9, 1987
File #301-472
International Business Machines Corporation
P. 0. Box 301
Roanoke, Virginia 24002
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28896, accepting your bid
for the purchase of certain computer hardware, and providing for
the lease of certain systems software as a sole procurement, in
the total amount of $726,056.00, which Ordinance was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, December 7, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pC:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn Co Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Archie W. Harrington, Manager, City Information Systems
Mr. D. Darwin Roupe, Manager, General Services
Mr. C. Scott Cassell, Technical Services Administrator, City
Information Systems
Room 456 Munici,pal Building 215 (~urch Avenue, S.W. Roanoke, Virginia 24~11 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1987.
No. 2'8896.
AN ORDINANCE accepting the bid of International Business
Machines Corporation for the purchase of certain computer hard-
ware, upon certain terms and conditions and also providing for
the lease of certain systems software from International Business
Machines Corporation as a sole source procurement and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of International Business Machines Corporation
made to the City for certain computer hardware including a 4381
Central Processing Unit, Disk Subsystem and printer, which bid is
in full compliance with the City's specifications therefor and is
on file in the Office of City Clerk, is hereby ACCEPTED.
2. The City is hereby authorized to enter into a contract
with International Business Machines Corporation for the leasing
of certain computer software, it having been determined that said
supplier is the only source practically available for such soft-
ware as more particularly set forth in the report to this Council
dated December 7, 1987.
3. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, on behalf of the City a contract or
contracts and any other necessary written documentation in form
approved by the City Attorney with International Business
Machines Corporation providing for terms and conditions of the
purchase of the aforesaid computer hardward and leasing of the
aforesaid computer software.
4. The cost to the City of the above-described hardware
purchase and software lease shall not exceed $726,056.
5. Any and all other bids made to the City for the afore-
said computer hardware are hereby REJECTED and the City Clerk
directed to notify each such bidder and express to each the
City's appreciation for such bid.
6.
is
In order to provide for the usual daily operation of the
municipal government an emergency
ordinance shall be full force and
is deemed to exist and this
effect upon its passage.
ATTEST:
City Clerk.
International Business Machines Corporation
September 18, 1987
P.O, Box301
Roanoke, Virginia 24002
703/981-9400
Mr. D. Darwin Roupe
Manager, General Services
City of Roanoke
Room 453, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mr. Roupe:
Thank you for inviting IBM to bid on the City of Roanoke's requirement
for a CPU and peripheral equipment. We are pleased to respond to Bid
Number 87-6-65 with an alternate proposal for the Group 2 Equipment,
Mass Storage Subsystem. This proposal reflects the new enhanced 3880 Disk
Controller and the new 3380 Direct Access Storage Devices announced on
September 1, 1987. This alternate proposal includes the responses only
to Sections II and IV. Ail other Sections in the original response are
applicable to this alternate proposal.
In response to your request we have proposed the 3380 AD4 and BD4 DASD
models, these products meet your stated requirements. On September 1, 1987
we announced new 3380 DASD models which are functionally equivalent and
more cost effective than the AD4 and BD4 models. We are proposing this
new DASD as an alternative because, as of the response due date, IBM cannot
commit to your specified delivery date.
This new announcement represents another opportunity for the City of Roanoke
to take advantage of IBM's commitment to provide increased performance and
reduced cost to our valued customers.
Again, thank you for the opportunity to submit this alternate proposal
for the Group 2 Equipment, Mass Storage Subsystem. We look forward to our
continued relationship with the City of Roanoke.
Regards,
Sharletta V. Bostick
Account Marketing Representative
South-West Marketing Division
South-West Marketing Division
Rebecca S. Perdue
Account Systems Engineer
South-West Marketing Division
Systems Engineering Manager
South-West Marketing Division
SECTION I
EXECUTIVE SUMMARY
We are pleased to respond to your bid request for a Mass Storage
Subsystem. Our recent announcement on September 1, 1987, allows us
to make an alternate proposal for your consideration. This new
DASD subsystem extends the proven technology used in the IBM 3380
family to a new level of performance.
Our proposed solution offers a 3880 Model 3 Storage Controller and
(2) 3380's; (1) Model AJ4 and (1) Model BJ4, high speed, large
capacity Direct Access Storage Devices. Each 3380 has two HDA's
and four actuators. The minimum seek time has been reduced from
prior 3380 model groups to two milliseconds. Both the models AJ4
and BJ4 can be field upgraded to the new triple capacity AK4 and
BK4 models. The 3380 Storage Controller provides two independent
Control Unit paths for the 3380 Direct Access Storage Devices, thus
allowing easy access to data.
The 3380 Direct Access Storage family complements the 4381 processors
with high performance and proven reliability. This combination
allows the implementation of a balanced system, key in providing
high service to today's end users.
SECTION II
SECTION II - MANDATORY REQUIREMENTS
2.1
GENERAL
The IBM Corporation is proposing in response to the City of Roanoke's request a
Direct Access Storage Control Umit and two (2) Direct Access Storage Units.
This equipment, along with the currently installed peripheral equipment
(Attachment 4), and the system software (Attachment 5) will continue to support
the current application systems (Attachment 6). The 1442 card punch is.not
formally supported under MVS/XA (5740-XC6).
2.2
SOFTWARE COMPATIBILITY
The proposed hardware system will effectively run all the system software
(VSE/SP2 and VM/SP or MVS/XA) outlined in Attachment 5.
2.3
GROUP 1 EQUIPMENT - CENTRAL PROCESSING UNIT
This section is not applicable to this alternate proposal response.
2.4 GROUP 2 EQUIPMENT - MASS STORAGE SYSTEM
The proposed Direct Access Storage Control Unit, a 3880 Model 3, and the Direct
Access Storage disk drives, a 3380 Model AJ4 and 3380 Model BJ4 meet or exceed
all the specifications as defined.
3880 STORAGE CONTROLLER
The IBM 3880 Storage Control unit consists of two independent storage directors,
each of which executes file control commands and provides a data path from
block multiplexer channels on medium-and-large-scale IBM processors to IBM
direct access storage devices. The storage directors can be attached either to
the same channel, to separate channels on the same processor, or to channels on
separate processors.
3380 DIRECT ACCESS STORAGE
The IBM 3380 Direct Access Storage units offer excellent price capacity and
price performance. High availability, proven reliability and excellent access
to data are a result of the IBM 3380 design. The IBM 3380 family of storage
products fills the requirements of varied data storage applications and meets
the high levels of performance demanded by today's systems.
The proposed 3380 Model AJ4 and BJ4 offer a total of five billion bytes of
storage. The 3380 Model AJ4 is the head of string capable of controlling three
additional drives.
The 3380 Model AO4, AA4, BO4, AD4, AJ4 and BJ4 units have a data capacity
of approximately 2.52 billion bytes (gigabytes) per unit. A subsystem
(four unit string) in the proper configuration can contain up to 10.08
billion bytes.
The 3380 Model AE4 and BE4 units have a data capacity of approximately
5.04 billion bytes (gigabytes) per unit. A subsystem (four unit string)
comprised of Model AE4 and BE4 units can contain up to 20.16 billion
bytes.
The 3380 AK4 and BK4 units have a data capacity of approximately 7.56
billion bytes (gigabytes) per unit. A subsystem (four unit string)
comprised of Model AK4 and BK4 units can contain up to 60.5 billion bytes.
Each 3380 device contains two head disk assemblies. A head disk assembly
(HI)A) contains a set of disks and two movable access mechanisms, called
actuators. Each of these four actuators, which can be uniquely addressed,
provides access to one half of the disk platter surfaces in an }{DA.
3. The 3880 AJ4 and B34 have an average seek time of 12 milliseconds.
4. The 3380 has an average latency of 8.3 milliseconds.
5. The 3380 has a data transfer rate of 3 megabytes per second.
Capability is provided on the 3380 to correct single data error bursts
contained within three bytes, as well as, detecting all single data error
bursts within five bytes.
The Rotational Position Sensing (RPS) function allows a search command to
be started just before the required record comes under the read/write
head, instead of starting the search at a random location on the track.
RPS is based on a division of the track into evenly spaced sections. The
channel and storage director can disconnect while the track rotates to a
specified section location. This permits some I/O operations to be
overlapped. For example, the 3380 can read or write data from one access
mechanism while waiting for the track under a read/write head of another
access mechanism to rotate to a specified sector location.
8. The 3380 is shipped from the plant of manufacture with no tracks flagged
as defective.
DEVICE CHARACTERISTICS OF THE 3380 FAMILY
General
Actuators per }{DA
HDAs per unit
Data cylinders per actuator
Tracks per cylinder
AD4/BD4
2
2
885
15
AJ4/BJ4
2
2
885
15
Capacity
bytes per track
bytes per cylinder
per actuator
per }{DA (two actuators)
per unit (four actuators)
per max 2 path string (16 actuators)
per max 4 path string (32 actuators)
47,476
712,140
630 MB
1.26 GB
2.52 GB
10.08 GB
47,476
712,140
630 MB
1.26 GB
2.52 GB
10.08 GB
20.16 GB
Access Times (Milliseconds)
Minimum (track to track) 3.0 2.0
Average 15.0 12.0
Maximum 28.0 21.0
Latency (average) 8.3 8.3
Data Rate
3.0 MB/sec
3.0 MB/sec
2.5
2.6
DELIVERY AND INSTALLATION
IBM will deliver and install the DASD subsystem with no additional charge.
GROUP 2 EQUIPMENT - PRINTER
This section is not applicable to this alternate proposal response.
EQUIPMENT AVAILABILITY
Ail hardware equipment being proposed is standard new equipment from IBM and
guaranteed to be eligible for maintenance coverage. As of the due date of the
response IBM cannot commit to the delivery specified in Section 1.10.
2.7 THIRD PARTY EQUIPMENT
All equipment proposed is newly manufactured by IBM.
2.8 PRIME CONTRACTOR
This IBM proposal does not include any equipment and/or services that will be
provided by anyone other than IBM. IBM will, therefore, be the prime contractor
and will be considered the sole point of contact with regard to all stipulations,
including payment of all charges and the meeting of all requirements of this
proposal including, but not limited to, delivery, electrical power and connectors
certification prior to installation, moving existing equipment to accommodate
new equipment, installation, maintenance support service and system acceptance.
Ail of these services are included in the purchase price of the proposed
equipment.
2.9 HARDWARE MAINTENANCE
As the manufacturer of the proposed equipment, IBM insures that tke equipment
upon installation by IBM, is acceptable for its standard maintenance. Hardware
maintenance personnel are located in Roanoke, Virginia and are available 24
hours each day, every day of the year.
The maintenance on the equipment will be performed in the Roanoke City computer
room. This includes preventive and remedial maintenance activities, as well
as, defective parts replacement in order to keep the hardware in good working
order.
IBM makes no guarantee on length of time to respond to service calls. However,
it is a normal business practice and objective to respond to a service call
within two hours. A review of service calls placed by the City on IBM equipment
should support this commitment.
2.10 HARDWARE INSTALLATION
New equipment purchased from IBM is installed at no charge.
The IBM National Service Division will install and render operational all the
proposed equipment. This hardware will be delivered with all the required
power cables, signal cables, and connectors and adapters residing in the CPU
required to properly attach all equipment outlined in Attachments 4, 7, and 8,
located in Section IV of this response.
2.11 SHIPPING COSTS
The City of Roanoke will not incur any destination shipping costs for normal
delivery of the proposed IBM equipment. Delivery is normally 7 to 10 working
days from the ship date.
2.12 WARRANTY TIME FRAME
Ail new IBM equipmemt carries a warranty period. The warranty covers 24 hours,
7 days a week for the proposed equipment. The itemized list below outlines
each product's warranty period:
Machine T~e/Model
Warranty
3880 Model 003
3380 Model AJ4/BJ4
3 months
1 year
IBM warrants that on the date of installation each new machine will be in good
working order and will conform to IBM's official published specifications which
are available upon request. The warranty period for each machine commences on
its date of installation. Please note that no maintenance charges will be
incurred during the warranty period. For additional details please refer to
the Warranties section of the IBM Agreement for Purchase of IBM Machines
located in Section V of this response.
2.13
REFERENCES
The disk subsystem in this alternate proposal was announced on September 1, 1987.
Therefore, no references exist at the time of this proposal response.
SECTION IV
Page 24
IBM Corporation
Company Name
Group 2 Equipment
EQUIPMENT LIST
Page 1 of 1
Model Description
3880-003 Storage Controller
3380-AJ4 DASD
3380-BJ4 DASD
Serial
Number
New
New
New
Equipment Location
Address, Phone #,
Contact
New
New
New
LTR ATTACH 2/CITY OF ROANOKE.1
ATTACHMENT 4
CITY OF ROANOKE VIRGINIA
CURRENTLY INSTALLED HARDWARE
MAY 1987
MAKE
IBM
IBM
IBM
IBM
IBM
IBM
IBM
IBM
IBM
IBM
IBM
IBM
IBM
IBM
MODEL $
3803-2
3420-6 (3)
3880-1
3375 A1 (3)
3375 B1 (8)
3203-5
2501-B1
1442-N2
3174-IL
3274-B1
3274-D41
3274-C41
3705-M82
3278 (4)
DESCRIPTION
TAPE CONTROLLER
TAPE DRIVES
DISK CONTROLLER
DISK DRIVES
DISK DRIVES
PRINTER
CARD READER
CARD PUNCH
TERMINAL
CONTROLLER
TERMINAL
CONTROLLER
TERMINAL
CONTROLLER
TERMINAL
CONTROLLER
REMOTE
CONTROLLER
CRT CONSOLES
Page 27
5746-CB1
5746-SM2
5746-XX1
5748-F03
5796-PKF
5664-167
5748-RCl
5748-XP1
5736-LM5
5664-191
5666-338
5666-339
5655-257
5658-XA2
5665-XA2
5665-274
5665-289
5665-317
5665-319
5665-327
5668-949
5668-962
5740-CB1
5740-SM1
5740-XC6
5748-F03
5740-XX2
5740-XX1
5735-XXA
5740-XC5
5740-XC5
5796-PJJ
ATTACHMENT 5
CITY OF ROANOKE VIRGINIA
SYSTEM SOFTWARE
PRODUCT &
DESCRIPTION
VSE/SP2
POWER
ICCF
CICS
VSAM
BTAM
VTAM
FAST COPY
DITTO
COBOL
SORT MERGE
DL/1
FORTRAN
SMU
VM/SP
VM PASS-THRU
RSCS NETWORK
PL/1 TRANSIENT
VMVMAP
DISPLAYWRT 370
DOC MGT FOR VSE
DEVICE SUPPORT
EREP 260
DATA FACILITY
RESOURCE MEAS.
ACF/VTAM V3
ISPF/PRGM
ISPF/DIALOG
DATA FACIL DATA
SMP/E
ASSEMBLER H
COBOL
DFSORT
MVS JES2 VER 2
FORTRAN
IMS/VS
CICS/OS/VS
ACF/SSP V2
DMS
DMS GEN FEATURE
SPACE MGMT
RELEASE
LEVEL
2.1.5
2.2.0
2.1.0
1.6.0
1.3.0
1.1.0
2.1.0
1.2.0
1.1.0
1.3.0
2.50
1.7 0
4.10
1 3
3 1
1.20
1.30
1.60
FDP
1.8.0
MOST CURRENT
VER 2
VER 3.4
VER 3
2.2
2.2
2.1
REL 3.0
VER 2
REL 2.4
REL 7.1
REL 3.5
REL 4.1
1.3
1.7
VER 2
REL 4
REL 4
VER II
Page 28
ATTACHMENT 6
CITY OF ROANOKE
CURRENTLY INSTALLED APPLICATION SYSTEMS
MAY 1987
SYSTEM NAME
Budget Variance
Business License
Capital Assets
Capital Projects Tracking
Carat Real Estate Reassessment Sys.
CIS Record Keeping
Cost Accounting
Debt Setoff Collections
Employee Retirement System
Estimated Income Tax System
Fire Incident Reporting System
Gasoline Distribution
Jury Selection
Law Enforcement
Library Cards
Local Government Financial Sys.
Payroll/Personnel
Personal Property Accounts Receivable
Personal Property
Public Assistance
Real Estate Accounts Receivable
Real Estate Billing
Revenue Collections
State Income Tax Due
Utility Billing/Customer Service
Vehicle Maintenance
Voter Registration
Warehouse Inventory
Warrant Reconciliation
PURCHASED FROM:
In House Written
In House Written
In House Written
AGS Management Sys. Inc.
Ecco Consulting, Inc.
In House Written
In House Written
In House Written
In House Written
In House Written
State of Va provided
In House Written
In House Written
In House Written
In House Written
American Mgmt. Systems
Mgmt. Science America
In House Written
In House Written
In House Written
In House Written
In House Written
In House Written
In House Written
Network Computing Corp.
Control Software, Inc.
In House Written
In House Written
In House Written
Page 29
Office af the Oty Clerk
December 9, 1987
File #60-301-472
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28895, amending and reor-
daining certain sections of the 1987-88 Internal Service Fund
Appropriations, providing for the appropriation of $751,486.00,
in connection with the purchase of computer hardware, hardware
maintenance, support services and lease of system software from
IBM, Inc., which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, December 7, 1987.
Sincerely,
Mary Fo Parker, CMC
City Clerk
MFP: ra
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Archie W. Harrington, Manager, City Information Systems
Mr. D. Darwin Roupe, Manager, General Services
Mr. C. Scott Cassell, Technical Services Administrator, City
Information Systems
Room456 MunicilDalBuilcllng 215CburchA',,~"~ue, S.W. Roonc~e, Virginla24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1987.
No. 28895.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Internal Service Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Internal Service F~nd
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
City Information systems
contractual Services (1) ............................
Other Charges (2) ...................................
Rentals & Leases (3) ................................
Capital Outlay (4) ..................................
Retained Earnings
Retained Earnings - Unrestricted (5) ................
1) Maintenance Contracts
2) Training & Development
3) Equip. Rental/Lease
4) Other Equipment
5) R E - Unrestricted
(006-050-1601-2005) $ 5,738
(006-050-1601-2044) 9,000
(006-050-1601-3070) 18,000
(006-050-1601-9015) 718,748
(006-3336) (751,486)
$ 2,607,140
263,090
109,934
135,505
1,214,971
752,889
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Procurement of MVS/XA Software and Bid
Award for Computer Hardware, Bid Number
87-6-85
I concur with the recommendations of the bid committee
relative the above subject and recommend it to you for
appropriate action.
WRH/DDR/ms
Respectfully submitted,
W. Robert Herbert
City Manager
HONORABLE MAYOR AND CITY COUNCIL
ROANOKE, VIRGINIA
Dear Mayor and City Council:
~R~oanoke, Virginia
~D~er. 7, 1987
Subject: Procurement of MVS/XA software and bid award for Computer
Hardware, Bid Number 87-6-65.
I. Background
March 23, 1987, City Council, at its regular meeting,
unanimously adopted a report on the procurement of computer
hardware and software including a 4381 central processing
unit, disk subsystem, a printer and the MVS/XA operating
system.
Bid specifications for hardware were developed and sent to
seventeen (17) companies on July 22, 1987.
Bid responses for computer hardware, after due and proper
advertisement, were received and publicly opened and read in
the Office of General Services, at 2:00 PM, on September 18,
1987. Bid tabulation on computer hardware is attached.
Procurement alternatives of the MVS/XA software have been
reviewed. Lease of that software seems most practical and
economical at the present time.
MVS/XA Software is available from only one source. A sole
source procurement is allowable under Section 23.1-6(a) of
the Code of the City of Roanoke.
Support Services are necessary for the successful and
efficient operation of the City's computer system. Support
services are critical in many areas such as installation
support, problem isolation, technical briefings, capacity
planning, system tuning, configuration analysis and
technical planning. Information on support services was
requested by the hardware bid specifications.
II.
Current Situation
ae
Bid responses were received from three companies.
include:
PacifiCorp Capital, Inc. (PCI)
International Business Machines Corp.
Incon Computer Corp. (ICC)
(IBM)
These
-1-
All bid responses were evaluated in a consistent manner.
(See attachment A - Bid Response validation, Attachment B
Support Services Agreement and Bid Tabulation).
The ICC bid response was deemed nonresponsive because they
did not meet the requirements or provide critical
information as required by the specifications. (see
Attachment A)
The PCI bid included used computer equipment, delivery and
installation as required but did not include support
services.
The IBM bid included new computer equipment, delivery,
installation and support services.
Clarification and quantification of support services
proposed by IBM at no additional cost has been accomplished
by Attachment B, letter from IBM dated November 6, 1987.
The support services have been research and are estimated to
have a value to the city of $250,000 over the next three
calendar years.
IBM is the lowest responsive bidder on a three year life
cycle cost basis including purchase price, delivery,
installation, maintenance and support services all of which
were requested by the bid specifications. (see Bid
Tabulation - Three Year Life Cycle Cost.)
Other Project Cost not included in this bid total $25,430.
These cost include special feature adapters for the disk and
tape controllers, an alternate console, a console printer
and employee training.
III.
Issues
B.
C.
D.
Compliance with bid specifications
Costs
Funding
Equipment and system software needs
IV.
Alternatives
A.
Award bid for the purchase of computer hardware, hardware
maintenance, support services and lease of system software
to IBM for $726,056 (Bid price of $761,676 less State
discount of $35,620).
Allocate funds for the award of the bid above (and $25,430
in other project costs) from Internal Service Fund retained
earnings for a total project cost of $751,486.
Compliance with bid specifications - Bidder above
complied with requirements of the bid specifications.
-2-
Cost - Total project cost in FY 1988 is $751,486 which
includes:
Hardware Purchase
Hardware Maintenance
Software one time cost
Software monthly thru 6/88
Other Project costs
Total
$664,004
4,975
39,077
18,000
25f430
$751,486
Fundin~ is available in Internal Service Fund retained
earnings.
Equipment and System Software needs will be met.
Do not award bid for the purchase of computer hardware and
lease of software systems.
Compliance with bid specifications is not an issue in
this alternative.
2. Costs are not an issue in this alternative.
3. Fundin~ is not an issue in this alternative.
4. Equipment and system software needs will not be met.
Recommendation:
City Council approve alternative A - award bid for the
purchase of computer hardware, hardware maintenance, support
services and lease of system software to IBM $726,056. (Bid
price of $761,676 less State discount of $35,620.)
B. Authorize the City Manager to execute appropriate contracts.
Appropriate funds for the award of the bid above (and
$25,430 in other project costs) from Internal Service Fund
retained earnings for a total project cost of $751,486 to
the following accounts:
006-050-1601-2005
006-050-1601-2044
006-050-1601-3070
006-050-1601-9015
Maint. Contracts $ 5,738
Training & Develop. 9,000
Equip. Rental/Lease 18,000
Other Equipment 718,748
Total $751,486
-3-
Respectfully submitted,
Councilman Robert' A. Garland
George ~ Snead
Director, Admin. % Public Safety
Archie W. Harrin~x,
~i~y In~n Systems
D. Darwin Roupe
Manager, General Services
Technical Services Administrator,
City Information Systems
cc: Wilburn C. Dibling, Jr. City Attorney
-4-
BID TABULATION
Three Year Life Cycle Cost
Computer Hardware and Software Project
International Business Machines, Inc.
< ..... Calendar Years ..... >
Items 1988 1989 1990
CPU and Console $472,624 0 0
Shipping 0 0 0
Maintenance 445 $13,825 $13,825
Disk Subsystem 192,000 0 0
Shipping 0 0 0
Maintenance 8,586 11,448 11,448
Printer 35,000 0 0
Shipping 0 0 0
Maintenance 5,004 6,672 6,672
Other Items not Bid 15,667 0 0
Maintenance 940 1,105 1,105
Services (*) 0 0 0
Totals $730,266 $33,050 $33,050
Total
$472,624
0
28,095
192,000
0
31,482
35,000
0
18,348
15,667
3,150
0
$796,366
* Cost of services estimated by City staff
BID TABULATION
Three Year Life Cycle Cost
Computer Hardware and Software Project
PacifiCorp Capital, Inc.
< ..... Calendar Years ..... >
Items 1988 1989 1990
CPU and Console $360,000 0 0
Shipping 800 0 0
Maintenance 13,825 $13,825 $13,825
Disk Subsystem 147,745 0 0
Shipping 1,235 0 0
Maintenance 11,448 11,448 11,448
Printer 33,300 0 0
Shipping 300 0 0
Maintenance 6,672 6,672 6,672
Other Items not Bid 15,667 0 0
Maintenance 1,105 1,105 1,105
Services (*) 100,000 75,000 75,000
Total $692,097 $108,050 $108,050
Total
$360,000
800
41,475
147,745
1,235
34,344
33,300
300
20,016
15,667
3,315
250,000
$908,197
* Cost of services estimated by City staff
Company
IBM
PCI
BID TABULATION SUMMARY
Three Year Life Cycle Cost
Computer Hardware and Software Project
Three Year Life Cycle Cost
$796,366
$908,197
SECT.
NO.
1.4
1.10
1.11
1.15
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
Attachment A
BID RESPONSE VALIDATION
CHECK LIST
SECT.
HEADING
Closing Date
Deliv.& Install
Propos.Submission
Bid Bond
Softw. Compatibility
Group 1 Equip.-CPU
Group 2 Equip. mass
storage subsys.
Group 3 Equip. line
printer
Equip. Availability
Third Party Equip.
1. Id. by model 9,
feature # and
serial ~
2. current location
3. certif.of maint.
4. Company name &
address where eqp.
is or was installed
5. Contract with eqp.
manuf, for inst. of
eqp.
Prime Contractor
Hardware Maint.
Hardware Install.
Shipping costs
PACIFICORP.
CAPITOL,INC.
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
no
yes
yes
yes
yes
yes
yes
IBM
CORP.
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
INCON
COMPUTER
yes
?
yes
no
NR
no bid
NR
no bid
NR
NR
no
no
no
Ro
NR
NR
yes
yes
yes
SECT.9
2.12
2.13
2.14
2.15
3.2
3.3
SECT. HEADING
Warranty
Sys. References
Propos. Contracts
Phys.Plann Manual
Hardware Maint.
Support Services
PACIFICORP
CAPITOL,INC.
yes
yes
no
no
yes
no
IBM
CORP.
yes
yes
yes
yes
yes
yes
INCON
COMPUTER
yes
no
no
no
yes
NR
Attachment B
International Business Machines Corporation
November 6, 1987
P. O. Box 301
Roanoke, Virginia 24002
703/981-9400
Mr. Darwin Roupe
Manager General Services
Department of General Services
Room 453 Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mr. Roupe:
In regard to our response to your RFP #87-6-65, the purpose of this letter
is to provide the Computer Evaluation Co~a~ittee with a further description
of the level of IBM support that will be provided upon the award of a bid
for new IBM equipment.
Based upon our analysis and discussions with your CIS Staff, we have
estimated that approximately 3~154 hours will be spent over the next three
years in support of the City. As we discussed earlier, these services are
provided when a customer purchases equipment from IBM. The resources
available to IBM branch offices necessary to support these activities are
not unlimited and are, therefore, allocated where they are likely to
result in the installation and continued use of IBM products supplied
directly from IBM.
Please be aware that the support services listed are not exhaustive. In a
changing information systems environment, as the demand for information
and end-user computing increases, additional support services may be
required. Should you procure this equipment from IBM, it is our intention
to provide, at a minimum, the activities listed on the attachment to
support the City of Roanoke.
Should the City choose to buy used IBM equipment, many of these services
would be available on a FEE basis - either from IBM or other third-party
sources. IBM fee services (e.g., Systems Engineering Services, maintenance,
fee education courses, etc.), are available on standard terms and conditions
to users or poteatial users of data processing products, and subject only
to the availability of IBM resources with the required skills. Our current
hourly billing rate for such services is $102.00 or can be contracted on a
project basis for a specific price.
In addition to support services, IBM also provides at no charge 115 hours of
preinstallation test time to the City of Roanoke. Should the City
purchase used equipment, this free test time would not be available.
There are, in fact, different ways to obtain machine time for testing.
Were the city to procure this machine time from IBM the hourly rate is
$750.00.
105W9.11027.1.1
Mr. Darwin Ronpe
November 6, 1987
Page 2
We believe our bid of new IBM hardware which includes support services,
offers the City of Roanoke the best alternative. We look forward to the
continuation of our long and mutually beneficial business relationship.
Sincerely,
William H. Fulton
Branch Manager
South-West Marketing Division
105W9.11027.1.2
ESTIMATE OF IBM SUPPORT SERVICES REQUIRED OVER PROJECT LIFE (36 Honths):
APPLICATION TRANSFER STUDIES
PLANNING SUPPORT
INSTALLATION SUPPORT
PLANNING SESSIONS
PROBLE~I AVOIDANCE
CAPACITY PLANNING
SYSTEHS TUNING ASSISTANCE
CUSTOMER EXECUTIVE EDUCATION
HVS EXPRESS SUPPORT
TECI~ICAL GUIDANCE
SYSTEMS MANAGEMENT
APPLICATION SUPPORT
CUSTOffER ASSISTANCE CENTER
APPLICATION BRIEFINGS
PRE-INSTALLATION TEST TIME SUPPORT
INITIAL LOAD OF INPUT/OUTPUT CONTROL PROGRAM
CONFIGURATION ANALYSIS
NETWORK PLANNING ASSISTANCE
TRAINING
TOTAL
600 Hours/Study
400 Hours
400 Hours
290 Hours ~
240 Hours
200 Hours
200 Hours
120 Hours ~/
100 Hours
100 Hours
100 Hours
100 Hours /
50 Hours
48 Hours
40 Hours
4 Hours
50 Hours
80 Hours
80 Hours
3,154 Hours
35W9.11027.2.1
IBM SUPPORT SERVICES
Application Transfer Studies:
A team of two to three IBM people, along with City personnel, would
do a needs and requirements study of a specific area. They would
then recommend a solution with a financial justification for its
implementation. Such a study might be done in Office Automation,
Information Center, or Police Information.
Planning Support:
IBM would provide planning support for the City's data processing
needs in the MVS conversion, data base and data communications,
teleprocessing networks, standards, backup and recovery, education,
and hardware. As new hardware and software products are announced
local, IBM personnel will provide technical briefings to the City
staff and evaluate their applicability to the City. An IBM SE will
assist with the planning of the various phases of the MVS
conversion and suggest changes as the implementation proceeds. An
SE will be involved in the planning for the CICS environment under
MVS and for the IMS data base installation. IBM will provide
education plans for any new hardware or software the City acquires
and for new and current employees. As your teleprocessing
network changes or grows, IBM will assist in its planning. IBM
will provide planning information and documentation for all these
areas.
Installation Support:
IBM will provide Systems Engineers and specialists to assist the
City in its hardware and software installations. This support
includes such activities as:
IBM library subscription updates
Presentations on new products and technology
Service meetings with the National Service Division and the
City
Securing hardware and software for trials
Maintenance and currency recommendations for software
Informing the City of new contractual offerings in
hardware, and software
Evaluation of hardware and software alternatives for the City
35W9.11067.2.1
Plannin$ Sessions:
IBM will provide several types of planning sessions for the City.
IBM would make available an Executive Planning Session to assist
the City's executives in developing their business plans. Such a
session is used to set organizational objectives, action plans,
priorities, resource allocations, and schedules. IBM will also
lead a Joint Planning Session to help the City establish DP project
and application priorities and evaluate the availability of DP
resources as related to those objectives. In an internal IBM
Planning Session each year, IBM evaluates the type of support
services the City will need for that year.
Problem Avoidance:
An experienced IBM SE will review the City's plans for hardware and
software installation including the MVS system generation for the
purpose of avoiding problems. IBM System Engineers, with their
extensive conversion experience, have the knowledge to guide the
City around potential pitfalls. A IBM Systems Engineer will review
plans for all major hardware and software changes, identify
potential problems and make recommendations to reduce risks.
Capacity Plannin$:
Twice in the next three years IBM will collect data on the City's
information system for the purpose of capacity planning. This data
will then be used to evaluate the City's performance in the areas
of CPU cycles and memory, DASD, and response time. A written
evaluation with performance charts will be provided detailing the
results of the study. Recommendations on any changes indicated by
the capacity study will be made. The City's 3705 Communications
Controller will also be evaluated for capacity as its software
changes.
System Tunin$ Assistance:
Local IBM System Engineers, Branch, Area, and Divisional
specialists will provide the City with at least two system tuning
exercises in such areas as MVS, CICS, the network, and other system
components. This will result in the maximum performance and life
being obtained from the installed hardware.
35W9.11067.2.2
Customer Executive Education:
IBM will offer up to 30 executive education classes to the City in
the next three years. These courses, taught at Poughkeepsie or San
Jose, include Executive Information System (ELS), Information
Systems (IS), Executive Computer Concepts (ECC), and Executive
Strategy Sessions (ESS). Education will also be provided to the
User Advisory Committee on such topics as End User Computing and
Information Center Concepts.
MVS Express Support:
IBM will provide support to the City in its usage of the MVS
Express Facility (to generate a customized MVS/XA operating
system). The support includes administrative duties such as
completion and submission of a data sheet describing the City
environment and a check list for product,selection. The System
Engineer must also provide detailed descriptions of the products
and their features. A facility will be arranged for entering and
testing the City Stage I system generation input. The System
Engineer will work with the City System Programmers to enter and
test this data. When successfully tested, the data will then be
transmitted to Dallas for execution.
Technical Guidance:
IBM will continue to provide the City with technical guidance in
its operating system (MVS), CICS, IMS, VTAM, and NCP. This
involves answering technical questions, giving advice on technical
issues, standards and procedures, which requires research in
various publications, searches of on-line data bases, or securing
the assistance of specialists in our branch, area, division, or at
plant and development sites.
System Management:
An IBM Systems Management Specialist will review and evaluate the
City's Change Management and Problem Management systems and make
recommendations for improvements. This specialist will also help
implement improved systems in these two areas as well as others.
Application Support:
An IBM Public Industry specialist would review some of your present
application systems and evaluate the City's needs for enhancement
or replacement of these systems, as well as, recommending new
systems for new areas. Potential candidates for this support are
the Police System and a Geographical Data System.
35W9.11067.2.3
Customer Assistance Center:
IBM will arrange access to this facility for the City. The
Customer Assistance Center is support for first time Mrs users
provided by the large system technical support staff. It allows
the City's technical support staff to seek answers to installation
and usage questions on MI;S for nine months. This facility may be
accessed through a PC.
Pre-Installation Test Time:
This facility allows the City up to 115 hours of pre-installation
test time on a 4381 for generation of your operating system (MVS
Express) and for preliminary testing of converted programs for
compilation and JCL errors at no additional cost. The facilities
for the use of such time must be located and arranged by a local
System Engineer. He will assist with the planning for this usage
of this remote facility. Also, an IBM representative must be with
the City's personnel when they are using this facility at a
Customer Center.
Initial Load of Input/Output Control Pro,ram:
At the time of hardware installation the system microcode must be
customized for the City's configuration. The National Service
Division prefers to have a System Engineer involved in the
generation of this IOCP and its initial load if problems arise.
Configuration Analysis:
IBM will continue to do configuration analyses on any hardware or
software that the City might need to upgrade, enhance, or replace.
This assures that the configured hardware and software will work
together properly.
Network Planning:
A branch office Communications Specialist will review your VTAM and
NCP generations to insure their validity for implementation of
multi-system networking between the two CPU's in use for the
conversion. This will allow users to access both CPU's from one
work station as the conversion is made.
Train'n~:
IBM will provide training to the City on product usage where
education is not available through our education division.
35W9.11067.2.4
Office of the City Cle~
December 9, 1987
File #305
The Honorable Philip Trompeter
Judge, Juvenile and Domestic
Relations District Court
Roanoke, Virginia
Dear Judge Trompeter:
I am enclosing copy of Resolution No. 28898, approving certain
agreements and guidelines to expand the operations of the City of
Roanoke Juvenile Detention Home so as to provide certain post-
disposition detention care and services pursuant to §16.1-284.1,
Code of Virginia (1950), as amended, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, December 7, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
Room 456 Municipal Building 215 C~urch Avenue, S,W, Roanoke, Vlrginla 240tl (703) 981-2541
Or, ce of the O~ O~
December 9, 1987
File #305
The Honorable James W. Flippin
Chief Judge
Juvenile and Domestic Relations District Court
Roanoke, Virginia
Dear Judge Flippin:
I am enclosing copy of Resolution No. 28898, approving certain
agreements and guidelines to expand the operations of the City of
Roanoke Juvenile Detention Home so as to provide certain post-
disposition detention care and services pursuant to §16.1-284.1,
Code of Virginia (1950), as amended, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, December 7, 1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room456 MuniclpalBullding 215(~urchAve~ue.S.W. Roano~e, Vtrginla24011 (703)981-2541
Office cfi the Gty Clen~
December 9, 1987
File #305
Mr. Michael J. Lazzuri
Director, Court Services
City of Salem/County of Roanoke
P. 0. Box 1374
Salem, Virginia 24153
Dear Mr. Lazzuri:
I am enclosing copy of Resolution No. 28898, approving certain
agreements and guidelines to expand the operations of the City of
Roanoke Juvenile Detention Home so as to provide certain post-
disposition detention care and services pursuant to §16.1-284.1,
Code of Virginia (1950), as amended, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, December 7, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room456 MunlcipalBuildlng 215 Ghurch Avenue, S.W. Roanoke, Virginia 24011 (703)981-2541
Office of ~ne Oty Oe~
December 9, 1987
File #305
Mr. William A. Kelly
Director, Court Services
City of Roanoke
309 Third Street, S. W.
Roanoke. Virginia 24016
Dear Mr. Kelly:
I am enclosing copy of Resolution No. 28898, approving certain
agreements and guidelines to expand the operations of the City of
Roanoke Juvenile Detention Home so as to provide certain post-
disposition detention care and services pursuant to §16.1-284.1,
Code of Virginia (1950), as amended, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, December 7, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Room 456 Municipal Building 215 Ohurch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-254t
Office of ~e City C]e~
December 9, 1987
File #305
Mr. Edward W. Murray
Director
Virginia State Board of Corrections
P. 0. Box 26963
Richmond, Virginia 23261
Dear Mr. Murray:
I am enclosing copy of Resolution No. 28898, approving certain
agreements and guidelines to expand the operations of the City of
Roanoke Juvenile Detention Home so as to provide certain post-
disposition detention care and services pursuant to §16.1-284.1,
Code of Virginia (1950), as amended, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, December 7, 1987.
Sincerely, /~
Mary F. Porker, CMC
City Clerk
MFP: ra
Eno.
Room456 MunicipalBuiidlng 215 Church Avenue, S.W. Roanc~e,~rginla24011 (703) 98~-254t
December 9, 1987
File #305
The Honorable Fred L. Hoback,
Judge, Juvenile and Domestic
Relations District Court
Roanoke, Virginia
Dear Judge Hoback:
I am enclosing copy of Resolution No. 28898, approving certain
agreements and guidelines to expand the operations of the City of
Roanoke Juvenile Detention Home so as to provide certain post-
disposition detention care and services pursuant to §16.1-284.1,
Code of Virginia (1950), as amended, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, December 7, 1987.
Sincerely, /~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enco
Room 456 Municipal Building 215 O~urc~ ~,,~,~,,~e SW. Roanoke, ¥1rginla 24~1" ~4~
IN THE COUNCIL OF THE CITY OF ROANOKE,
lhe 7th day of December, ]987.
No. 28898.
VIRGINIA,
implementation of
THEREFORE, BE
as follows:
A RESOLUTION approving certain agreements and guidelines to expand
the operations of the City of Roanoke Juvenile Detention Home so as to
provide certain post-disposition detention care and services pursuant
to $16.1-284.1, Code of Virginia (1950), as amended.
WHEREAS, the Juvenile Detention Home and the Twenty-Third Judicial
District Juvenile and Domestic Relations Court Services Units for the
Cities of Roanoke and Salem and Roanoke County have entered agreements
and established guidelines to expand the operations of the City of Roa-
noke Juvenile Detention Home so as to provide certain post-disposition
detention care and services pursuant to $16.1-284.1, Code of Virginia
(1950), as amended;
WHEREAS, the Virginia Department of Corrections has approved the
agreements and guidelines and has allocated $19,366 for the cost of
the program.
IT RESOLVED by the Council of the City of Roanoke
1. The Council of the City of Roanoke hereby approves the agree-
ments and guidelines to expand the operations of the City of Roanoke
Juvenile Detention Home so as to provide certain post-disposition
detention care and services pursuant to $16.1-284.1, Code of Virginia
(1950), as amended.
2. The City Clerk is directed to transmit attested copies of
this Resolution'to the Director of the Virginia State Board of Cor-
rections, to the Court Service Unit Directors of the City of Roanoke,
Roanoke County and the City of Salem, and to the Honorable James W.
Flippen, the Honorable Fred L. Hoback, Jr., and the Honorable Philip
Trompeter, Judges of the Twenty-Third Judicial District Juvenile and
Domestic Relations Court.
ATTEST:
City Clerk.
Office c~ ~ne
December 9, 1987
File #60-305
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28897, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, providing for the appropriation of $19,336.00 to
the Juvenile Detention Home, in connection with implementation of
a program for post-disposition confinement, which Ordinance was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, December 7, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc: The Honorable James W. Flippin, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and
Domestic Relations District Court
The Honorable Philip Tromp eter, Judge, Juvenile and Domestic
Relations District Court
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Director of Human Resources
Mr. Robert Fo Hyatt, Manager, Juvenile Detention Home
Mr. William A. Kelly, Director of Court Services, 309 Third
Street, S. W., Roanoke, Virginia 24016
Room 456 Municipal Building 215 Onurch A'.'~'~ue, 5.W. Roonoke. Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1987.
No. 28897.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Juvenile Detention Home (1-3) ...................
Revenue
Grants-in-Aid Commonwealth Other Categorial Aid (4) ........................
1) Temporary Employee
Wages
2) FICA
3) Local Mileage
4) Juvenile Detention
Home
001-054-3320-1004
001-054-3320-1120
001-054-3320-2046
001-020-1234-0654
$15,668
1,148
2,520
19,336
$21,949,644
562,009
$47,606,574
11,668,630
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 7, 1987
The Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
Subject: Post-Disposition Confinement of Juveniles
At Roanoke Juvenile Detention Home
BACKGROUND
A. The 1985 session of the General Assembly adopted sections 16.1-284.1.A
- E, Code of Virginia, to provide for juveniles 16 years or older, in
accordance with specific conditions, to be sentenced to serve up to 30
days (16.1-284.1.A) or up to 6 months (16.1-284.1.B) in a secure
detention facility.
B. Virginia Board of Corrections has adopted "Standards for Post-Disposi-
tion Confinement for Secure Detention and Court Service Unit," in
accordance with section 16.1-284.1.D.
II. CURRENT SITUATION
A. Roanoke Juvenile Detention Home and Court Service Units for Roanoke
City and Roanoke County/Salem City have developed agreements and guide-
Bo
lines for post-disposition confinements of juveniles at the Roanoke
Juvenile Detention Home, which agreement and guidelines meet the
approval of City Administration and the Judges of the respective juve-
nile Courts (Attachment A).
Virginia Department of Corrections has approved the agreements and
guidelines and has approved a budget in the amount of $19,336 for
implementation of the program during fiscal year 1987-88. The first and
second quarter allotment of $9,668 have been received. Third and fourth
quarter allotment of $4,834, each, can be anticipated to be received in
January and April, 1988, respectively. Funding for future years will be
included in the base apportionment of funds for operating juvenile
correction facilities persuant to 16.1-322.1, Code of Virginia.
Implementation of the agreements for post-disposition sentencing of
juveniles at the Roanoke Juvenile Detention Home is contingent upon the
approval of Roanoke City Council and the appropriation of the funds
allocated by the Virginia Department of Corrections.
The Honorable Mayor and City Council
Post-Disposition Confinement of Juveniles at Roanoke Juvenile Detention Home
Page 2
III. ISSUES
A. Legal
B. Budget
C. Services to Juveniles
IV. ALTERNATIVES
A. Council approve the Juvenile Detention Home providing post-disposition
confinement for juveniles sentenced to 30 days or less under section
16.1-284.1.A and post-disposition confinement and coordination of
community treatment programs for juveniles sentenced for up to six
months under section 16.1-284.1.B and appropriate $19,336 to the
Juvenile Home Budget for implementation of the program, as follows:
1004 Temporary Employee Wages $ 15,668
1120 FICA 1,148
2046 Local Mileage 2,520
Total Appropriation $ 19,336
Legal Issues - Requirements of 16.1-284.1.A - E and by standards
set by the Virginia Board of Corrections are properly met.
Budget Funds for implementation of the program are 100% Block
Grant to the City by the Virginia Department of Corrections. One
half ($9,668) of the funds has already been received and the
remainder can be anticipated in January and April of 1988. No
additional City funds will be required. --
Services to Juveniles Twenty juveniles will receive correc-
tional services in or near their home communities in lieu of
commitment to the Virginia Department of Corrections or local
jails:
a. Sixteen of these juveniles who are sentenced to serve 30 days
or less in detention will receive 400 days of secure detention
services.
b. Four of these juveniles who are sentenced to serve six months
or less in detention will receive 695 days of secure detention
and 100 days of community treatment.
~he Honorable Mayor and City Council
Post-Disposition Confinement of Juveniles at Roanoke Juvenile Detention Home
Page 3
Council not approve the Juvenile Home providing post-disposition con-
finement for juveniles and not appropriate the funds provided by the
Virginia Department of Corrections.
Legal Issues - The Roanoke Juvenile Detention Home will not be
certified to provide post-disposition detention. Legal issues
will be moot until the Code of Virginia or requirements of the
Virginia Department of Corrections are changed.
Budget - Funds already received to implement the program will be
returned to the Virginia Department of Corrections. State funds
will not be available in the future to initiate the program.
Services to Juveniles - Correctional Services will not be avail-
able at the Juvenile Detention Home. Prospective participants
will be committed to the Virginia Department of Corrections or
local jails under applicable sections of the Code of Virginia.
RECOMMENDATION
A. Council concur in the Juvenile Detention Home providing post-disposi-
tion confinement for juveniles and appropriate $19,336 to the Juve-
nile Detention Home (Alternative A).
Juvenile Detention Home - Revenue
$19,336 to Account No. 001-020-1234-0654
Juvenile Detention Home - Appropriation
$15,668 to Account No. 001-054-3320-1004
$ 1,148 to Account No. 001-054-3320-1120
$ 2,520 to Account NO. 001-054-3320-2046
3. Total Appropriations
$19,336
WHR:JDR:RFH:at
cc:
Wilburn Dibling, Jr., City Attorney
Joel Schlanger, Director of Finance
J. D. Ritchie, Director of Human Resources
William A. Kelly, Court Service Unit Director
James W. Flippin, Chief Judge
R. F. Hyatt, Superintendent of Detention
Respectfully submitted,
W. Robert Herbert
City Manager
POST DISPOSITION AGREEMENT
TWENTY-THIRD JUDICIAL DISTRICT
JUVENILE AND DOMESTIC RELATIONS COURT SERVICE UNIT
AND
ROANOKE JUVENILE DETENTION HOME
This is an agreement between Roanoke City Juvenile Detention Home and the
Twenty-Third (Roanoke County/Salem) Judicial District Juvenile and Domestic
Relations Court Service Unit for implementation of post disposition detention care
and services pursuant to Section 16.1-284.1, of the Code of Virginia and in
accordance with the "Minimum Standards for Post Disposition Confinement .... "
This agreement is entered into by the Juvenile Home Superintendent and the
Director of Court Services, defining the coordination of services and responsi-
bilities to implement service plans for juveniles sentenced under Section
16.1-284.1, Code of Virginia.
The Juvenile Court Service Unit shall be responsible for:
I. Within twenty-four (24) hours of the entry of an Order pursuant to
16.1-284.1, confining a child to the Detention Home, providing the
Detention Home a copy of the child's/family's social history and a copy
of the child's psychological information, if available.
II. The designated Court Service Unit staff member(s) conferring with a
designated Detention Person and agreeing upon the time, date, and place
of the staffing, with each to be in attendance.
(1) The designated Court Service Unit staff member, or in some cases,
the designated Detention Home staff member, shall give notice in
person, by phone, or in writing, of the staffing to all persons
who will attend the staffing no less than forty-eight (48) hours
in advance of the staffing. Notice shall be given to the parents,
guardian, and other persons deemed appropriate.
III. Participating in the development of
child.
- 2 -
(2) The staffing shall be held no later than the fifth
day after the Order is entered.
the community
The Detention Home shall be responsible for:
(5th) working
treatment of the
I. The safety and security of those children placed at the Detention Home
by Court Order.
II. Maintaining a confidential file on each child placed at the Detention
Home.
III. Having the designated worker(s) participate in the initial staffing,
coordinate the development of the Community Treatment Plan and the
filing of the Treatment Plan within three (3) working days and filing a
written report with the Court or appearing personally at the thirty
(30) day review hearings.
IV. The transportation of all children ordered committed pursuant to
16.1-284.1, once admitted to the Home for the purpose of carrying out
the Community Treatment Plan. Transportation will be to and from the
Court Service Unit office or other designated service provider within
the community.
The terms and conditions of the "Guidelines for Post Disposition Confinement
at Roanoke Juvenile Detention Home," a copy of which is attached hereto, shall be
incorporated herein by reference, as if fully set out herein. The Guidelines may
be amended, without amending this agreement, by the written agreement of the
parties hereto.
This agreement may be amended at any time by the written agreement of both
parties, and can be terminated by either party upon sixty (60) days notice in
writing to the other party.
- 3 -
Implementation of the Post Disposition Program shall be contingent upon:
I. Approval of the Program and commitment of adequate funds by the
Virginia Department of Corrections;
II. Approval of the Program and appropriation of funds by Roanoke City
Council.
ROANOKE CITY JUVENILE DETENTION HOME
BY: JUVENILE HOME S~RINTENDENT
DATE'
TWENTY THIRD JUDICIAL DISTRICT JUVENILE AND
DOMESTIC RELATIONS COURT SERVICE UNIT
BY: COURT SERVICE %~IT DI[~E~R
/ o , l q
DATE
REVIEWED AND APPROVED:
~/~F JUDGE, TWENTY THIRD ~ICIAL DISTRICT
U~fVENILE AND DOMESTIC RELATIONS COURT
j UDG~ITY~H ~ R~'D J~UD/~i C i~AL D~i ~ TRi CT
i~AN~ DOMESTIC RELATIONS COURT
JUVENILE AND DOMESTIC RELATIONS COURT
· DATE'
GUIDELINES FOR
POST DISPOSITION CONFINEMENT AT
ROANOKE JUVENILE DETENTION HOME
The Roanoke Juvenile Detention Home will provide post disposition confinement for
juveniles sentenced to thirty (30) days or less under Section 16.1-284.1.A. and
post disposition confinement and coordination of community treatment programs for
juveniles sentenced for up to six (6) months under Section 16.1-284.1.B.
I. ADMINISTRATION
The Post Disposition Confinement Program will comply with the Code
of Virginia, Standards for Post Dispositional Confinement for Secure
Detention and Court Service Units, Standards for Secure Detention
(Module) and CORE Standards .... for Residential Facilities for Children.
The Assistant Superintendent I shall be designated as the Detention
Home staff member having primary responsibility for the coordination
of services for each sentenced juvenile as defined in the Community
Treatment Service Plan. In the absence of the Assistant Superintendent
I, the administrator on duty shall perform all duties of the Assistant
Superintendent I related to the Post Disposition Program. (Standard
2.3.)
Duties of the Juvenile Home administrative staff will be re-assigned
so that the Assistant Superintendent may coordinate the Post Disposi-
tion Program, and continue the duties related to social work, behavior
management, and activity programs. The Assistant Superintendent
I will have less responsibility for general administration of the
Juvenile Home and these duties will be distributed among other ad-
ministrative staff members. Extra help staff will be used to provide
shift coverage formerly provided by the administrative staff so
that the Home can provide adequate security of the population of
the Home.
Each Court Service Unit that anticipates using the Post Disposition
Program shall designate a staff member who will have primary responsi-
bility for coordination of the services to be provided by the Court
Service Unit for each sentenced juvenile, as defined in the Community
Treatment Service Plan. Normally this staff member will be the
Probation Counselor doing the social history or assigned probation
supervision of the juvenile. (Standard 2.4.)
II. POST DISPOSITION PROGRAM
A. Thirty Day Sentence
Juveniles sentenced for up to thirty (30) days in Detention
under Section 16.1-284.1.A. will be involved in the current
secure Detention Home Program and will not be eligible for
community releases.
- 2 -
The juvenile will reside at the Juvenile Home and participate
in the Home's Behavior Management Program, in-house counseling
program, educational program, recreational program, and other
activities offered to ail residents of the Juvenile Home.
The Assistant Superintendent I will make progress reviews each
week and at the end of the sentence. These reviews will be avail-
able to the juvenile's Probation Counselor upon request.
B. Six Month Sentence
Juveniles sentenced to Detention under Section 16.1-284.1.B.
will reside at the Juvenile Home and will participate in all
phases of the current secure Detention Home Program, including
Behavior Management, in-house counseling, education, recreation,
and other activities offered to all residents of the Juvenile
Home.
Juveniles who have thirty (30) days or less to serve following
the date of disposition may or may not be involved in a Community
Release Program, according to their individual treatment plan.
Juveniles who have thirty (30) days left to serve following
the date of disposition shall be temporarily released at least
once (1) every seven (7) days to participate in one or more
community treatment programs as specified by their individual
treatment plan. Community treatment programs available to juveniles
at the Roanoke Juvenile Detention Home include, but are not
limited to:
Public Schools - Limited to Roanoke City, Roanoke County,
Salem City, and sections of Botetourt County in immediate
vicinity of the Juvenile Home, unless special transportation
is arranged.
b. Local Community Service Work - (On-site supervision will
not be provided by the Juvenile Home staff).
c. Local Work Site - If Juvenile is gainfully employed.
Project REAP (Roanoke Education Alternative Program - Total
Action Against Poverty) Provides full service academic
and employment training.
Operation Pride and Project Discovery (Total Action Against
Poverty) - An alternative education program which provides
classroom instruction to the students enrolled in the Roanoke
City Public Schools who are unable to function in a regular
classroom setting. In addition to academics, counseling
and social skills are offered. Project Discovery is a college
option orientation program ~hich provides information to
low income students and their parents to help them to consider
college as a realistic goal.
- 3 -
f. Summer Youth Program (T.A.P.) Provides work opportunities
for area youth during the summer months.
Alcohol Counseling (T.A.P. and Mental Health Services)
h. Substance Abuse Counseling - New Directions (Mental Health
Services)
i. Family Counseling - (Mental Health Services and Court Service
Unit Counselors)
Pastoral Counseling (Roanoke Area Ministries)
k. Support Groups - A1 Anon, Alcoholics Anonymous
1. Private Counselors, Psychologists, and Psychiatrists (Financial
arrangements must be made)
Financial responsibility, if any, for community treatment programs
will be determined prior to the finalization of the Community
Treatment Service Plan.
The parents, legal guardian, or committing Court will be
responsible for cost of counseling services, psychological
testing/treatment, psychiatric services, dental care, treatment
of pre-existing medical problems, other health related ser-
vices, and any other additional service required by the
Conununity Treatment Service Plan which service is not normally
made available to all residents of the Juvenile Home.
bo
The Juvenile Home will be responsible for residential care
and supervision, initial medical screening, and emergency
medical care as currently provided to all residents of the
Juvenile Home.
No juvenile shall be sentenced to the Juvenile Home for
the sole purpose of obtaining medical, dental, psychiatric,
or other health treatment or diagnosis.
do
If restitution, fine, or Court costs are a condition of
the sentence, these monies will be handled directly between
the Clerk of the Court or the Probation Counselor and the
juvenile.
Transportation to community treatment will be determined when
the Community Treatment Service Plan is made.
a. Possible sources of transportation include, but are not
limited to:
(1) Family members
- 4 -
(2) Public transportation, i.e., Taxi, ComTram
(3) RADAR or other contractural agency
(4) On Duty Juvenile Home staff, such as: Assistant
Superintendent I, Children's Supervisors, Custodian
(5) Extra help staff employed for a specific trip.
When it is agreed that the Juvenile Home shall arrange transpor-
tation for community releases, correlation of transportation
will be the responsibility of the Assistant Superintendent
I. Normally the Juvenile Home will not accept responsibility
for routine or frequent transportation to a community service
more than twenty-five (25~ miles from the Juvenile Home.
Co
Custody and control will not be the responsibility of the
person providing transportation. Use of restraints and marked
law enforcement vehicles is prohibited (Standard 2.9). If
the juvenile cannot be transported to community treatment
without use of restraints, he is not a viable candidate for
the program. If the juvenile becomes a custody risk, as indi-
cated by his behavior and/or attitude, community release
shall be terminated and the juvenile shall be returned to
the Court for proper disposition under Section 16.1-284.1.C.
do
If the juvenile fails to return from a community release
or absconds from the transportation agent, the Detention
Home shall advise the Probation Counselor who shall request
the committing Court to issue a Petition and Detention Order
for violation of Court Order under Section 16.1-292, or other
applicable code° Responsibility for apprehension, arrest,
and return of the juvenile to Detention will be the respon-
sibility of law enforcement officers.
Transportation to Court for review hearings will be the respon-
sibility of the local Sheriff's Department for the sentencing
Court. When the Juvenile Home staff attends the review hearing,
he may assist the Sheriff's Department by providing trans-
portation to and/or from Court if the juvenile's behavior
and attitude have been acceptable and if no adverse report
is to be made to the Court.
Review hearings will be held at least once (1) every thirty (30)
days of the period of confinement and at such other times upon
the request of the Juvenile Home staff or of the Juvenile Probation
Counselor, for good cause shown (16.1-284.1.C.).
The Assistant Superintendent I will present a written progress
report to the Probation Counselor prior to the scheduled
review hearing. Whenever possible, the Assistant Superintendent
I shall attend the review hearing. In the absence of the
Assistant Superintendent I, the Probation Counselor shall
present the report of the Juvenile Home at the review hearing.
- 5 -
If it appears at such hearing that the purpose of the order of
confinement has been achieved, the juvenile shall be released
on probation for such period and under such conditions as the
Court may specify and remain slbject to the Order suspending
commitment to the State Department of Corrections (16.1-284.1.C.).
If the Court determines at the first or any subsequent review
hearing that the juvenile is consistently failing to comply with
the conditions specified by the Court or the policies and program
requirements of the facility, then the Court shall order that
the juvenile either be (i) released under such conditions as
the Court may specify subject to the suspended commitment, or
(ii) co~itted to the State Department of Corrections pursuant
to Section 16.1-291 (16.1-284.1.C.)I
If the Court determines at the first or any subsequent review
hearing that the juvenile is not actively involved in any con~munity
treatment program through no fault of his own, then the Court
shall order that the juvenile be released under such conditions
as the Court may specify subject to the suspended commitment
(16.1-284.1.C.).
III. ADMISSION/RELEASE POLICIES
The Home is limited to a maximum of four (4) juveniles in its Post Dis-
position Programs at any one (1) time. This number is reduced if the
bed space is occupied by a juvenile awaiting pre-disposition hearings.
The Court has the option of releasing one (1) of its juveniles who is
already sentenced or who is awaiting disposition. However, the Home cannot
exceed four (4) juveniles in the Post Disposition Program regardless
of how few juveniles are in Detention pre-dispositionally (Standard 2.10).
Due to the limited number of beds available to pre and post disposition
detention, the Courts are discouraged from giving sentences which require
the time to be served on weekends or other short periods of time requiring
multiple admission/release of the same juvenile.
Only juveniles who are age sixteen (16) or age seventeen (17) at the
time of their disposition/sentencing hearing are eligible for post dis-
position sentencing to detention. Youth who are age eighteen (18) at
the time of the disposition or sentencing hearing will not be admitted
to the Juvenile Home. Juveniles who turn eighteen (18) after their dis-
position/sentencing hearing will be continued in the Program so long
as their behavior and attitude are amenable to residential care and treat-
ment in a juvenile facility.
Co
When the Probation Counselor plans to recommend post disposition sentencing
to detention, the Counselor will contact the Assistant Superintendet
I to determine that a space is available.
1. If the juvenile is to serve thirty (30) days or less from the date
of disposition and no community treatment is to be recommended,
- 6 -
Do
the Assistant Superintendent I and Probation Counselor will cooperate
in arranging for admission to the Post-Disposition Program, subject
to an order being entered by the Court.
If the juvenile is to serve more than thirty (30) days or for
any sentence in which a recommendation will be made for community
treatment the Probation Counselor and Assistant Superintendent
I will jointly develop a proposed Community Treatment Service
Plan, which will be presented to the Court at the disposition
hearing. (Standard 2.6)
The agencies or professional that is to provide the community
treatment must consent to providing the service and be apprised
that a staffing will follow the disposition hearing. (Standard 2.5)
bo
The juvenile and parent(s)/legal guardian must be informed
by the Probation Counselor forty-eight (48) hours prior to
the disposition hearing that a recommendation for post-disposi-
tion sentencing and community treatment will be made to the
Court at the disposition hearing and that, if the Court enters
an order, a staffing will be held at the Juvenile Home following
the juvenile's admission (return) to the Home, and they may
be present or represented. (Standard 2.5)
Following the detention hearing, the Probation Counselor will
set a time for ail interested parties to meet at the Juvenile
Home to complete t~e staffing. Whenever possible, the staffing
will be held the same day as the disposition hearing, but
at no time shall the staffing be more than flve (5) working
days from the time that the juvenile is admitted (returned
to the Juvenile Home. (Standard 2.5)
When there is no recommendation for post-disposition sentencing antici-
pated, but the Court decides to enter such an order, confinement to
serve the sentence shall be delayed until it can be determined that
there is a space in the Juvenile Home's Post-Disposition Program.
The Probation Counselor shall contact the Assistant Superintendent
I, who will cooperate in arranging for admission to the Post-Dispo-
sition Program.
If the order of the Court is for more than thirty (30) days or
otherwise requires community treatment, the Probation Counselor
and Assistant Superintendent I will jointly develop a Post-Disposi-
tion Program within five (5) working days of the juvenile!sadmission
(return) to the Juvenile Home. The juvenile, parent(s)/legal guardian
and community treatment program (s) shall be informed of the staffing
no less than forty-eight (48) hours in advance, and may be present
or represented. (Standard 2.5)
The Assistant Superintendent I will complete the final Community Treat-
ment Service Plan and forward a copy to all involved parties within
three (3) working days of the staffing. (Standard 2.6)
Fo
Go
- 7 -
When the Court enters an Order for post disposition detention, the
Clerk of the Court shall:
1. Compute the total length of the sentence imposed by the Court,
2. Determine the number of days the juvenile has served toward the
sentence while awaiting disposition,
3. Designate the date and time after which the juvenile can be released
from Detention,
4. Designate the person to whom the juvenile is to be released, and
Provide the Juvenile Home with a copy of the Court Order, copy
of the juveniles most recent social history, and any other written
information considered by the Court during the sentencing hearing
(Standard 2.71).
For those juveniles who are not required to appear before the Court
for a review hearing on the last day of their sentence, the Assistant
Superintendent I will make arrangements for final release from the
Juvenile Home with the parent(s)/legal guardian or other person designated
by the Court. Normally this person will pick the juvenile up at the
Juvenile Home and sign the release form, however, in special situations,
the Assistant Superintendent I can make alternate transportation
arrangements.
RFH/bn
October 10, 1986
POST DISPOSITION AGREEMENT
TWENTY-THIRD A JUDICIAL DISTRICT
JUVENILE AND DOMESTIC RELATIONS COURT SERVICE UNIT
AND
ROANOKE JUVENILE DETENTION HOME
This is an agreement between Roanoke City Juvenile Detention Home and the
Twenty-Third A (Roanoke City) Judicial District Juvenile and Domestic Relations
Court Service Unit for implementation of post disposition detention care and
services pursuant to Section 16.1-284.1, of the Code of Virginia and in accordance
with the "Minimum Standards for Post Disposition Confinement .... "
This agreement is entered into by the Juvenile Home Superintendent and the
Director of Court Services, defining the coordination of services and responsi-
bilities to implement service plans for juveniles sentenced under Section
16.1-284.1, Code of Virginia.
The Juvenile Court Service Unit shall be responsible for:
I. Within twenty-four (24) hours of the entry of an Order pursuant to
16.1-284.1, confining a child to the Detention Home, providing the
Detention Home a copy of the child's/family's social history and a copy
of the child's psychological information, if available.
II. The designated Court Service Unit staff member(s) conferring with a
designated Detention Person and agreeing upon the time, date, and place
of the staffing, with each to be in attendance.
(1) The designated Court Service Unit staff member, or in some cases,
the designated Detention Home staff member, shall give notice in
person, by phone, or in writing, of the staffing to all persons
who will attend the staffing no less than forty-eight (48) hours
in advance of the staffing. Notice shall be given to the parents,
guardian, and other persons deemed appropriate.
- 2 -
(2) The staffing shall be held no later than the fifth (5th) working
day after the Order is entered.
the community
III. Participating in the development of
child.
The Detention Home shall be responsible for:
treatment of the
I. The safety and security of those children placed at the Detention Home
by Court Order.
II. Maintaining a confidential file on each child placed at the Detention
Home.
III. Having the designated worker(s) participate in the initial staffing,
coordinate the development of the Community Treatment Plan and the
filing of the Treatment Plan within three (3) working days and filing a
written report with the Court or appearing personally at the thirty
(30) day review hearings.
IV. The transportation of all children ordered committed pursuant to
16.1-284.1, once admitted to the Home for the purpose of carrying out
the Community Treatment Plan. Transportation will be to and from the
Court Service Unit office or other designated service provider within
the community.
The terms and conditions of the "Guidelines for Post Disposition Confinement
at Roanoke Juvenile Detention Home," a copy of which is attached hereto, shall be
incorporated herein by reference, as if fully set out herein. The Guidelines may
be amended, without amending this agreement, by the written agreement of the
parties hereto.
This agreement may be amended at any time by the written agreement of both
parties, and can be terminated by either party upon sixty (60) days notice in
writing to the other party.
- 3 -
Implementation of the Post Disposition Program shall be contingent upon:
I. Approval of the Program and commitment of adequate funds by the
Virginia Department of Corrections;
II. Approval of the Program and appropriation of funds by Roanoke City
Council.
ROANOKE CITY JUVENILE DETENTION HOME
BY: JUVENILE HOME~UPERINTENDENT
DATE
TWENTY THIRD A JUDICIAL DISTRICT JUVENILE AND
DOMESTIC RELATIONS COURT SERVICE UNIT
U~IT b ~--RE~TOT
REVIEWED AND APPROVED:
/ ~HIEF JUDGE, TWENTY T~I~D A JUDICIAL DISTRICT
~'JUVENILE AND DOMESTIC RELATIONS COURT
JUDGe, TWENTY THIRD A JUDICIAL DISTRICT
JUVENILE AND DOMESTIC RELATIONS COURT
JUVENILE AND DOMESTIC RELATIONS COURT
DATE /
GUIDELINES FOR
POST DISPOSITION CONFINEMENT AT
ROANOKE JUVENILE DETENTION HOME
The Roanoke Juvenile Detention Home will provide post disposition confinement for
juveniles sentenced to thirty (30) days or less under Section 16.1-284.1.A. and
post disposition confinement and coordination of community treatment programs for
juveniles sentenced for up to six (6) months under Section 16.1-284.1.B.
I. ADMINISTRATION
The Post Disposition Confinement Program will comply with the Code
of Virginia, Standards for Post Dispositional Confinement for Secure
Detention and Court Service Units, Standards for Secure Detention
(Module) and CORE Standards .... for Residential Facilities for Children.
Bo
The Assistant Superintendent I shall be designated as the Detention
Home staff member having primary responsibility for the coordination
of services for each sentenced juvenile as defined in the Community
Treatment Service Plan. In the absence of the Assistant Superintendent
I, the administrator on duty shall perform all duties of the Assistant
Superintendent I related to the Post Disposition Program. (Standard
2.3.)
Duties of the Juvenile Home administrative staff will be re-assigned
so that the Assistant Superintendent may coordinate the Post Disposi-
tion Program, and continue the duties related to social work, behavior
management, and activity programs. The Assistant Superintendent
I will have less responsibility for general administration of the
Juvenile Home and these duties will be distributed among other ad-
ministrative staff members. Extra help staff will be used to provide
shift coverage formerly provided by the administrative staff so
that the Home can provide adequate security of the population of
the Home.
Do
Each Court Service Unit that anticipates using the Post Disposition
Program shall designate a staff member who will have primary responsi-
bility for coordination of the services to be provided by the Court
Service Unit for each sentenced juvenile, as defined in the Community
Treatment Service Plan. Normally this staff member will be the
Probation Counselor doing the social history or assigned probation
supervision of the juvenile. (Standard 2.4.)
II. POST DISPOSITION PROGRAM
A. Thirty Day Sentence
Juveniles sentenced for up to thirty (30) days in Detention
under Section 16°1-284.1.A. will be involved in the current
secure Detention Home Program and will not be eligible for
community releases.
- 2 -
The juvenile will reside at the Juvenile Home and participate
in the Home's Behavior Management Program, in-house counseling
program, educational program, recreational program, and other
activities offered to all residents of the Juvenile Home.
The Assistant Superintendent I will make progress reviews each
week and at the end of the sentence. These reviews will be avail-
able to the juvenile's Probation Counselor upon request.
B. Six Month Sentence
Juveniles sentenced to Detention under Section 16.1-284.1.B.
will reside at the Juvenile Home and will participate in all
phases of the current secure Detention Home Program, including
Behavior Management, in-house counseling, education, recreation,
and other activities offered to all residents of the Juvenile
Home.
Juveniles who have thirty (30) days or less to serve following
the date of disposition may or may not be involved in a Community
Release Program, according to their individual treatment plan.
Juveniles who have thirty (30) days left to serve following
the date of disposition shall be temporarily released at least
once (1) every seven (7) days to participate in one or more
co--unity treatment programs as specified by their individual
treatment plan. Community treatment programs available to juveniles
at the Roanoke Juvenile Detention Home include, but are not
limited to:
Public Schools - Limited to Roanoke City, Roanoke County,
Salem City, and sections of Botetourt County in immediate
vicinity of the Juvenile Home, unless special transportation
is arranged.
b. Local Community Service Work - (On-site supervision will
not be provided by the Juvenile Home staff).
c. Local Work Site - If Juvenile is gainfully employed.
Project REAP (Roanoke Education Alternative Program Total
Action Against Poverty) - Provides full service academic
and employment training.
Operation Pride and Project Discovery (Total Action Against
Poverty) - An alternative education program which provides
classroom instruction to the students enrolled in the Roanoke
City Public Schools who are unable to function in a regular
classroom setting. In addition to academics, counseling
and social skills are offered. Project Discovery is a college
option orientation program which provides information to
low income students and their parents to help them to consider
college as a realistic goal.
- 3 -
f. Summer Youth Program (T.A.P.) - Provides work opportunities
for area youth during the summer months.
g. Alcohol Counseling (T.A.P. and Mental Health Services)
h. Substance Abuse Counseling New Directions (Mental Health
Services)
i. Family Counseling
Unit Counselors)
(Mental Health Services and Court Service
Pastoral Counseling (Roanoke Area Ministries)
k. Support Groups - A1 Anon, Alcoholics Anonymous
1. Private Counselors, Psychologists, and Psychiatrists (Financial
arrangements must be made)
Financial responsibility, if any, for community treatment programs
will be determined prior to the finalization of the Community
Treatment Service Plan.
The parents, legal guardian, or committing Court will be
responsible for cost of counseling services, psychological
testing/treatment, psychiatric services, dental care, treatment
of pre-existing medical problems, other health related ser-
vices, and any other additional service required by the
Community Treatment Service Plan which service is not normally
made available to all residents of the Juvenile Home.
The Juvenile Home will be responsible for residential care
and supervision, initial medical screening, and emergency
medical care as currently provided to all residents of the
Juvenile Home.
No juvenile shall be sentenced to the Juvenile Home for
the sole purpose of obtaining medical, dental, psychiatric,
or other health treatment or diagnosis.
If restitution, fine, or Court costs are a condition of
the sentence, these monies w~!~ll be handled directly between
the Clerk of the Court or the Probation Counselor and the
juvenile.
Transportation to community treatment will be determined when
the Community Treatment Service Plan is made.
a. Possible sources of transportation include, but are not
limited to:
(1) Family members
- 4 -
(2) Public transportation, i.e., Taxi, ComTram
(3) RADAR or other contractural agency
(4) On Duty Juvenile Home staff, such as: Assistant
Superintendent I, Children's Supervisors, Custodian
(5) Extra help staff employed for a specific trip.
When it is agreed that the Juvenile Home shall arrange transpor-
tation for community releases, correlation of transportation
will be the responsibility of the Assistant Superintendent
I. Normally the Juvenile Home will not accept responsibility
for routine or frequent transportation to a community service
more than twenty-five (25) miles from the Juvenile Home.
Custody and control will not be the responsibility of the
person providing transportation. Use of restraints and marked
law enforcement vehicles is prohibited (Standard 2.9). If
the juvenile cannot be transported to community treatment
without use of restraints, he is not a viable candidate for
the program. If the juvenile becomes a custody risk, as indi-
cated by his behavior and/or attitude, community release
shall be terminated and the juvenile shall be returned to
the Court for proper disposition under Section 16.1-284.1.C.
If the juvenile fails to return from a co~umunity release
or absconds from the transportation agent, the Detention
Home shall advise the Probation Counselor who shall request
the committing Court to issue a Petition and Detention Order
for violation of Court Order under Section 16.1-292, or other
applicable code. Responsibility for apprehension, arrest,
and return of the juvenile to Detention will be the respon-
sibility of law enforcement officers.
So
Transportation to Court for review hearings will be the respon-
sibility of the local Sheriff's Department for the sentencing
Court. When the Juvenile Home staff attends the review hearing,
he may assist the Sheriff's Department by providing trans-
portation to and/or from Court if the juvenile's behavior
and attitude have been acceptable and if no adverse report
is to be made to the Court.
Review hearings will be held at least once (1) every thirty (30)
days of the period of confinement and at such other times upon
the request of the Juvenile Home staff or of the Juvenile Probation
Counselor, for good cause shown (16.1-284.1.C.).
The Assistant Superintendent I will present a written progress
report to the Probation Counselor prior to the scheduled
review hearing. Whenever possible, the Assistant Superintendent
I shall attend the review hearing. In the absence of the
Assistant Superintendent I, the Probation Counselor shall
present the report of the Juvenile Home at the review hearing.
- 5 -
If it appears at such hearing that the purpose of the order of
confinement has been achieved, the juvenile shall be released
on probation for such period and under such conditions as the
Court may specify and remain subject to the Order suspending
commitment to the State Department of Corrections (16.1-284.1.C.).
If the Court determines at the first or any subsequent review
hearing that the juvenile is consistently failing to comply with
the conditions specified by the Court or the policies and program
requirements of the facility, then the Court shall order that
the juvenile either be (i) released under such conditions as
the Court may specify subject to the suspended commitment, or
(ii) co~itted to the State Def~artment of Corrections pursuant
to Section 16.1-291 (16.1-284.1.C.).
If the Court determines at the first or any subsequent review
hearing that the juvenile is not actively involved in any community
treatment program through no fault of his own, then the Court
shall order that the juvenile be released under such conditions
as the Court may specify subject to the suspended commitment
(16.1-284.1.C.).
III. ADMISSION/RELEASE POLICIES
The Home is limited to a maximum of four (4) juveniles in its Post Dis-
position Programs at any one (1) time. This number is reduced if the
bed space is occupied by a juvenile awaiting pre-disposition hearings.
The Court has the option of releasing one (1) of its juveniles who is
already sentenced or who is awaiting disposition. However, the Home cannot
exceed four (4) juveniles in the Post Disposition Program regardless
of how few juveniles are in Detention pre-dispositionally (Standard 2.10).
Due to the limited number of beds available to pre and post disposition
detention, the Courts are discouraged from giving sentences which require
the time to be served on weekends or other short periods of time requiring
multiple admission/release of the same juvenile.
Only juveniles who are age sixteen (16) or age seventeen (17) at the
time of their disposition/sentencing hearing are eligible for post dis-
position sentencing to detention° Youth who are age eighteen (18) at
the time of the disposition or sentencing hearing will not be admitted
to the Juvenile Home. Juveniles who turn eighteen (18) after their dis-
position/sentencing hearing will be continued in the Program so long
as their behavior and attitude are amenable to residential care and treat-
ment in a juvenile facility.
When the Probation Counselor plans to recommend post disposition sentencing
to detention, the Counselor will contact the Assistant Superintendet
I to determine that a space is available.
1. If the juvenile is to serve thirty (30) days or less from the date
of disposition and no community treatment is to be recommended,
- 6 -
the Assistant Superintendent I and Probation Counselor will cooperate
in arranging for admission to the Post-Disposition Program, subject
to an order being entered by the Court.
If the juvenile is to serve more than thirty (30) days or for
any sentence in which a recommendation will be made for community
treatment the Probation Counselor and Assistant Superintendent
I will jointly develop a proposed Community Treatment Service
Plan, which will be presented to the Court at the disposition
hearing. (Standard 2.6)
The agencies or professional that is to provide the community
treatment must consent to providing the service and be apprised
that a staffing will follow the disposition hearing. (Standard 2.5)
The juvenile and parent(s)/lega] guardian must be informed
by the Probation Counselor forty-eight (48) hours prior to
the disposition hearing that a recommendation for post-disposi-
tion sentencing and community treatment will be made to the
Court at the disposition hearing and that, if the Court enters
an order, a staffing will be held at the Juvenile Home following
the juvenile's admission (return) to the Home, and they may
be present or represented. (Standard 2.5)
Co
Following the detention hearing, the Probation Counselor will
set a time for all interested parties to meet at the Juvenile
Home to complete the staffing. Whenever possible, the staffing
will be held the same day as the disposition hearing, but
at no time shall the staffing be more than five (5) working
days from the time that the juvenile is admitted (returned)
to the Juvenile Home. (Standard 2.5)
When there is no recommendation for post-disposition sentencing antici-
pated, but the Court decides to enter such an order, confinement to
serve the sentence shall be delayed until it can be determined that
there is a space in the Juvenile Home's Post-Disposition Program.
The Probation Counselor shall contact the Assistant Superintendent
I, who will cooperate in arranging for admission to the Post-Dispo-
sition Program.
If the order of the Court is for more than thirty (30) days or
otherwise requires community treatment, the Probation Counselor
and Assistant Superintendent I will jointly develop a Post-Disposi-
tion Program within five (5) working days of the juvenile,s admission
(return) to the Juvenile Home. The juvenile, parent(s)/legal guardian
and community treatment program (s) shall be informed of the staffing
no less than forty-eight (48) hours in advance, and may be present
or represented. (Standard 2.5)
The Assistant Superintendent I will c~mplete the final Community Treat-
ment Service Plan and forward a copy to all involved parties within
three (3) working days of the staffing. (Standard 2.6)
7
When the Court enters an Order for post disposition detention, the
Clerk of the Court shall:
1. Compute the total length of the sentence imposed by the Court,
2. Determine the number of days the juvenile has served toward the
sentence while awaiting disposition,
3. Designate the date and time after which the juvenile can be released
from Detention,
4. Designate the person to whom the juvenile is to be released, and
Provide the Juvenile Home with a copy of the Court Order, copy
of the juveniles most recent socia.~ history, and any other written
information considered by the Cour~ during the sentencing hearing
(Standard 2.7.).
For those juveniles who are not required to appear before the Court
for a review hearing on the last day of their sentence, the Assistant
Superintendent I will make arrangements for final release from the
Juvenile Home with the parent(s)/legal guardian or other person designated
by the Court. Normally this person will pick the juvenile up at the
Juvenile Home and sign the release form, however, in special situations,
the Assistant Superintendent I can make alternate transportation
arrangements.
RFH/bn
October 10, 1986
Office of the City Clerk
December 9, 1987
File #236-488
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. He,bert:
I am attaching copy of Ordinance No. 28899, authorizing the exe-
cution of a grant agreement, in the amount of $10,000.00 with the
Williamson Road Area Business Association for the hiring of a
Main Street Coordinator to carry out the day to day functions of
the organization, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday,
December 7, 1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc o
pc: Mr. R. Gene Mc~uire, President, Williamson Road Area Business
Association, P. 0. Box 5892, Roanoke, Virginia 24012
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief of Co,tv~lunity Planning
Ms. Jenni Benson, Roanoke Neighborhood Partnership
Coordinator
Ms. Marie T. Pontius, Grants Monitoring Administrator
Room456 MuniclpaIBuildlng 215 C~urch Avenue, S.W. Fu:x:lnoke,'~rginlo24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF
The ~th day of December, 1987.
No. 28899.
ROANOKE,
VIRGINIA,
AN ORDINANCE authorizing the execution of a grant agreement
with the Williamson Road Area Business Association; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to
execute and to seal and attest, respectively, an agreement grant-
ing to the Williamson Road Area Business Association $10,000 in
Community Development Block Grant funds for the hiring of a Main
Street Coordinator to carry out the day to day functions of the
Association, such agreement to contain those terms and conditions
set out and described in the City Manager's report of December 7,
1987; such agreement to be approved as to form by the City
Attorney.
2. In order to provide for the usual daily operation of
municipal government, an emergency is deemed
nance shall be in full force and effect upon
the
to exist, and this ordi-
its passage.
ATTEST:
City Clerk.
December 7, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Williamson Road Area Business Association - Main Street
Coordinator.
I. Backsround:
On April 13, 1987 by resolution #28604 City Council approved
submission of 1987-88 CDBG Program and Budget.
Approval of CDBG program included $10,000 to match $10,000
privately raised for Main Street coordinator for Williamson
Road Area Business Association.
The Willfamson Road Area Business Association (WI{ABA) has
developed a 5 year business revitalization plan for the area
including duties and responsibilities for the Main Street
Coordinator to promote the Williamson Road Area and recruit
businesses to locate in this area, thereby providing increased
employment in the community.
II. Current Situation:
WRABA has advertised, interviewed and selected a candidate for
the position of Main Street Coordinator.
WRABA has office space for the Main Street Coordinator
provided by Virginia Hair Academy.
WRABA has raised the matchin8 funds ($10,000) as required by
the grant application.
WRABA has committed to providing 80% of funding for
coordinator cost in second year FY 88/89.
WRABA has committed to providing 100% of funding for
coordinator cost in third year FY 89/90.
Members of Council
December 7, 1987
Page 2
III. Issues:
A. Neighborhood impact.
B. Timing.
C. Funding.
D. HUD/CDBG regulations.
E. Legal
IV. Alternatives:
Authorize the City Manager to execute a contract with
Williamson Road Area Business Association for a ~rant of
$10,000 in CDBG funds for the hiring of a Main Street
Coordinator by the Williamson Road Area Business Association.
Neighborhood impact would be positive and significant.
WRABA in cooperation with the City of Roanoke staff have
developed a five year business revitalization plan for
the area. This grant will provide a full time staff
person to carry out the day to day functions of the
organization.
me
Timin~ is crucial. WRABA has advertised, interviewed and
selected a candidate for the position. WRABA has raised
the $10,000 match for the grant as required, and has
located office space for the Main Street Coordinator.
Significant momentum in the project will be lost, if the
grant is not authorized.
3. Fundin~ is available in CDBG account 035 087 8725 5152.
HUD/CDBG regulations will be met. The project has been
approved as eligible for HUD funding by the City's Grants
Monitoring Administrator.
Legal issues will be addressed with a contract meeting
the approval of City Attorney.
Do not authorize the City Manager to execute a contract with
the Williamson Road Area Business Association for a ~rant of
$10,000 in CDBG funds for the hiring of a Main Street
Coordinator by the Williamson Road Area Business Association.
Members of Council
December 7, 1987
Page 3
Neighborhood impact will be negative. Future revitali-
zation activities in the area will be limited and
business revitalization will be jeopardized.
Timin~ will not be an issue, WRABA will be hampered in
continuing with their business revitalization plan on
schedule.
3. Fundin~ will not be an issue.
HUD/CDBG regulations will not be violated. The project,
as approved by Council, was determined to be CDBG
eligible.
5. Legal questions will not be an issue.
V. Recommendation:
It is recommended that City Council approve Alternative A which
will authorize the City Manager to execute a contract (in form
approved by City Attorney) with Williamson Road Area Business
Association for a grant of $10,000 in CDBG funds for the hiring of
a Main Street Coordinator by the Williamson Road Area Business
Association.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:JB/ec
cc: Assistant City Manager
City Attorney
Director of Finance
Chief, Office of Community Planning
Director of Public Works
Grants Monitoring Administrator
Neighborhood Partnership Coordinator
Mr. Gene McGuire, President, Williamson Road Area Business
Association
Offlce of the O~y Oerk
December 9, 1987
File #467-166
Mr. Beverly T. Fitzpatrick, Sr.
Chairman
Jefferson High School Corr~ittee
2425 Nottingham Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Fitzpatrick:
I am enclosing copy of a report of the Water Resources Corr~ittee
recorr~aending that Council authorize payment of one-half of a
total cost not to exceed $50,000.00 for a study to establish the
feasibility and cost of ,eusing Jefferson High School, which
report was before the Council of the City of Roanoke at a regular
meeting held on Monday, December 7, 1987.
On motion, duly seconded and unanimously adopted, Council con-
curred in the recommendation.
Sincerely, /~..
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Ms. Elizabeth T. Bowles, Chairman, Water Resources Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Committee
Room456 MunlcipolBulldlng 215 Church Avenue, S.W. Roan<:~4e, VIrg~nla24011 (703)981-2541
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Jefferson High School
The attached staff report was considered by the Water Resources Committee
at its meeting on November 23, 1987. The Committee recommends that City Council
authorize the payment of one-half, dollar for dollar, of a total study cost not
to exceed $50~000.00 without additional authorization of City Council, of the
cost of a use and feasibility study to establish the feasibility and cost of re-
using Jefferson High School with the following stipulations:
Any utilization of the buildin~ that retains the exterior facade and
that is shown by the study report to be financially self-sufficient
will be considered by the Jefferson High School Committee.
The City will institute the feasibility study after a request for pro-
posals (RFP) is advertised and professional services retained subject
to City Council approval. The Jefferson High School Committee shall
review and approve the RFP and have equal representation on the group
interviewing and selecting consultants. No technical services contract
shall be awarded until representatives of the Jefferson High School
Committee provide the City with the Committee's one-half of the cost of
the study.
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB/RVH/hw
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Public Works
Chairman, Jefferson High School Committee
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
November 23, 1987
Members, Water Resou~r~mmittee[/~Z/~
Mr. W. Robert Herbed~'gq't~yManager
Jefferson High School
I. Back~round:
Council created the Jefferson High School Committee, upon the
recommendation of the Water Resources Committee, on March 11,
1985. Jefferson High School Committee met initially on June
18, 1985.
Jefferson High School Committee publicly proposed that the
facility be used for a post-graduate educational center, the
Jefferson University Center, on August 21, 1985.
State Council of Higher Education, as a result of the
Committee's efforts, conducted a study of the need for a
post-graduate educational center in the Roanoke Valley, and,
in the fall of 1986 recommended that a Graduate Center be
established at Virginia Western Community College. The
General Assembly at its 1987 Session funded the Graduate
Center at VWCC.
Roanoke City School Administration recommended to the School
Board that Magnet Schools be established at William Fleming
High School and William Ruffner Intermediate School. That
Magnet School program has been instituted by the School
Board. Jefferson High School was mentioned as an auxiliary
location for a Magnet School for the Arts, however, funds for
renovation of Jefferson High School are not available in the
School Budget.
II. Current Situation:
Jefferson High School Committee presented a report of its
activities and recommendations to the Water Resources
Committee at its meeting on Monday, July 27, 1987. Briefly,
the Committee reports:
Survey of eleven (11) human service organizations pro-
duced letters of intent indicating a need for approxima-
tely one-half of the 111,000 square feet of space in the
facility.
Page 2
III.
IV.
Survey of twelve (12) cultural organizations produced
indications of interest in locating in the building by
most of them for use of the 950 seat auditorium, rehear-
sal and office space.
3. Most organizations of either type currently pay rent.
Those funds could be available to produce income.
4. Under no circumstances should the building be considered
for demolition.
Recommendation of the Committee is that the present best
use of the structure is as a Center for the Performing
Arts and/or Human Services, and, that a feasibility
study be prepared to comprehensively determine the cost
of renovation and useage. The Committee agrees to fund
one-half of the study and asks that the Water Resources
Committee recommend to City Council that it fund the
other one-half of a $35~000.00 to $50~000.00 cost.
City Administration was asked by the Water Resources Committee
to make a recommendation concerning the funding of a feasibi-
lity study.
Issues:
A. Continued City Involvement
B. Proposed Uses
C. Historical Preservation
D. Self-Sustainin5 Investment
E. Financing
F. Timin~
G. Source of Funding
Concerns:
A. Structure will not be used and will continue to deteriorate.
Structure will be transferred to another agency but desired
plans and financing for highest and best use(s) will not
prove successful.
C. Sufficient investment cannot be made to preserve and use this
historical structure in a self-sustaining manner.
Page 3
V. Alternatives:
Committee recommend to City Council that it authorize the
payment of one-half, dollar for dollar, of the cost of a use
and feasibility study, estimated to cost between $35~000.00
and $50~000.00, the Jefferson High School Committee to pro-
vide the other one-half of the cost of the study, to
establish the feasibility and cost of re-using Jefferson High
School for a Center for the Performing Arts and/or Human
Services o__r any other feasible and acceptable use the study
may identify. Exterior of structure and interior lobby to be
retained and restored to their original condition.
Continued City Involvement, necessary for maintenance of
security and control of renovations to be retained at
least through renovation phase.
Proposed Uses of the structure to be established by
study will be subject to City Council's ultimate appro-
val.
3. Historical Preservation must, and will, be assured.
4. Self-Sustaining Investment must be assured by the study.
5. Financing for the renovation and operating costs will be
identified.
Timing to provide plan for re-use as quickly as
possible, which is necessitated by continuing deteriora-
tion of structure, is met.
Ye
Source of Funding is to be from the General Fund
Contingency or such other source to be identified at the
time of awarding a contract.
B. Committee not recommend that City Council fund one-half of a
use and feasibility study for Jefferson High School.
1. Continued City Involvement remains as structure will
remain in City ownership.
2. Proposed Uses of structure not identified.
3. Historical Preservation not affected except that
exterior deterioration continues.
4. Self-Sustaining Investment not assured.
Page 4
VI.
5. Financing is moot.
6. Timing to plan for re-use quickly, necessitated by con-
tinuing deterioration is not met.
7. Source of Funding is a moot issue.
Recommendation: Committee recommend to City Council that it
authorize the payment of one-half, dollar for dollar, not to
exceed $50~000.00 without additional authorization of City
Council, of the cost of a use and feasibility study to establish
the feasibility and cost of re-using Jefferson High School in
accordance with Alternative "A" with the following stipulations:
Any utilization of the building that retains the exterior
facade and that is shown by the study report to be finan-
cially self-sufficient will be considered by the Jefferson
High School Committee.
The City will institute the feasibility study after a request
for proposals (RFP) is advertised and professional services
retained subject to City Council approval. The Jefferson
High School Committee shall review and approve the RFP and
have equal representation on the group interviewing and
selecting consultants. No technical services contract shall
be awarded until representatives of the Jefferson High School
Committee provide the City with the Committee's one-half of
the cost of the study.
WRH/RVH/mm
Attachment
cc:
City Attorney
Director of Finance
Director of Public Works
Chairman, Jefferson High School Committee
A regular meeting of the Water Resources Con~nittee was called to
order on M~nde,~ ~uly 27, 19~, at 12:30 p.m., in Council,s Conference
Room. fourth f[oor of' the Municipal Building, with Chairman Elizabeth
T. Bowler presiding.
PRESENT: Mr. Robert A. Garland (arrived at 12:40 p.m.), Mr.
James G. Harvey, II, Mr. W. Robert Herbert, Mr. Howard E. Musser,
Mr. Joel M. Schlanger, Mayor Noel C. Taylor and Chairman Elizabeth T.
Bowles.
,4~$ENT: None.
OTHERS PRESENT: Mr. Earl B. Reynolds, Jr., Assistant City
Manager; Mr. Kit B. Kiss., Director of Utilitiee and Operations;
Mr. M. Craig Slues, Manager, Water Production; Mr. Wtlburn C. Dibling,
Jr., City Attorney; Mr. Mark A. Williams, Assistant City Attorney;
Me. Mary F. Parker, City Clerk; Judge Beverly T. Fitzpatrick, Sr.;
Mr. Horace G. Fralin; and Mr. Malcolm M. Doubles.
The meeting was opened with a prayer by Chairman Bowles.
APPROVAL OF MINUTES: Mr. Musser moved that the reading of the
minutes of the regular meeting held on June 22, 1987, be dispensed
with and that the minutes be approved as recorded. The motion was
seconded by Mayo. Taylor and unanimously adopted.
JEFFERSON HIGH SCHQQ~ CO~ITTEE REPORT: Judge Beverly T.
Fitzpatrick, Sr., Chairman, Jefferson High Schoo! Committee, presented
a written report of the committee. He advised that the committee is
prepared to fund half the cost of a feasibility study for Jefferson
Iiigh School, that the committee has a financial commitment for the
funding, and asked for favorable action by the Water Resources
Committee°
(For full text, see report on file in the City Clerk's Office.)
Mr. Harvey questioned who would be responsible for putting the
feasibility study together; whereupon, Mr. itc.bert advised that
whoever CounciI directed to do this, he would likely be the person
responsible, unless Council decided to appropriate the funds to the
Jefferson High Schooi Corrrnittee to conduct the study.
Mr. Harvey moved that the report be refer.ed to the City Manage.
for his review and report back to the Water Resources Corr~nittee.
The motion was seconded by Mayor Taylor and unanimously adopted.
At this point. Mr. Garland entered the meeting.
CHANNEL WIDENING PROJECT REVIEW: Mr. Kiss. referred to
the proposed river channel widening project the Corps of Engineers is
working on for the City, and stated there has been some concern about
the aesthetics and how the project will look. He advised that he
called the Corps of Engineers to ask about other similar projects
the Comlnittee could actually go look at, and that the members of
the Corr~nittee were invited to look at a project in Mt. Airy, North
JEFFERSON HIGH SCHOOL COMMITTEE
July 13, 1987
Honorable Chairman and ,~{embers of
the Water Resources Commi tree
Roanoke, Virginia
Dear :~lrs. Bowles and Gentlemen:
Since its appointment two years ago, the Jefferson High
· School Co.~t~ittee has pursued its assignment by City Council to
find options for an appropriate use for this magnificent
building. We went far beyond the original charge of Council to
seek optional uses in that we spent considerable time seeking
funding for the school's renovation.
Almost from t,he start, the Committee felt that if at all
possible, the st.uct,~re should be used for educational purposes,
for which it was' orijinally built. It was :sed in this capacity
until 1979.
Recognizing a need for a Graduate Center in Roanoke, the
Committee quickly established this as our first priority. ~iany
~onths were spent ~)~ this objective, involving our legislators,
educators, and Roanoke civic leaders. We a/go ~et with Governors
Rohb and ~aliles i,~ this effort. The Com~it tee is happy
report that as a resu!t nf these efforts, the ~eneral Assembly of
Virginia, at its I~? session, has established a Graduate Center
for the Roanoke area. Although this center will not be housed in
Jefferson High School initially, it will meet the needs of our
teachers and citizens for post graduate studies without their
having to travel long distances as they have in the past.
Another use f.~' !,~e school would be in conjunction with our
school syste~n. Dr. /:rank P. Torn, Superintendent of the City
School System, has ~t~ted that Jefferson High School could be
used as an auxiliary magnet school if money could be found to
renovate it, but ~;~e school system simply does not have the
money.
Honorable Chairman and Members
the Water Resources Corr~ittee
Page 2
July 13, 1957
of
Dr. Henry P. Williams, Assistant Superintendent, stated that
he could fill the school tomorrow if there were money to renovate
it. When we were attempting to develop the school for the
graduate center concept, our primary purpose in seeking legisla-
tive aid from Richmond was to secure funding since we already had
support for the idea.
The Committee next turned its efforts to the establishment
of a Center for the Performing Arts and of Social Services to be
housed in the building. Through surveys conducted, it was
learned that there we.e many human service agencies in need of
adequate space to serve the public. Letters of intent have been
received from eleven human service agencies, requesting 55,$00
square feet of space. The Jefferson High School building con-
tains lII,O00 square feet. Attached is a list of the agencies
and thei. requeste.t sq~tare footage needs.
From the standpoint of the performinff arts, there are many
cultural organizations without a home, which are quite interested
in a building of this nature. The main attraction for this group
is the fine audit,).ium, rehearsal, and office space that
Jefferson High School ~ffords. The auditoriim seats ~50 people.
and is an ideal ~i:e. It represents a mid-~i:e between the Civic
Center. which holds ~,~0 people, and the ,~Iiil ,~ountain Theatre,
Center in the Square, which has approximately 450 seats. Mr.
Walter Ru~aber, the P.esident of our Roanoke Symphony, speaks of
thi~ auditoriu~ ~:~ "~ real Jem." ~tt,lcbed is a list of art and
c,~l ta,'al ~roups ~vho .,'e,'e contacted by the Ro~noke Arts Council ,
at the r~l(~est ),£ o~. Committee, to find o~lt thei~ interest in a
buiidt,tg li~e Jefife,'~(~,t i!igh School.
the Con~ittee feels the proposal for use of the building
outlined in this rep,).t would require the least .enovation of any
options reviewed by :he Committee. Heating and air conditioning
would have to be ~r.~':,Jed. We feel with appropriate renovation,
classrooms, etc., ' ,~[,t be converted to use as offices and
service areas. ~zn,i ~e auditorium could be ~ade usable in a
reasonably sho.t ~ . it wouId seem to the Committee that the
asr of thi~ build~,~: is a Center for Human Services and the Per-
forming Ar~s ~could ,-: a very ecciting and practical use, and
would attract .vide ,, ;~unity support.
In our studiex ',). use of the building, the question of
adequate parking has 1.isea from ti~e t,~ time. We frei that with
the two city parkinj lots behind the school, plus on-site spaces,
plus available land ~irouad the property which could be acquired,
parking would be adequate.
Honorable Chairman and Members of
the Water Resources Co~r~nittee
Page 3
July 13, 1957
As far as upkeep and maintenance of the building itself, it
should be emphasized that many of the agencies and groups that
would be offered use of the building already pay rent in their
present locations, and could be expected to pay rent in the
school, thereby producing income for maintenance.
From the standpoint of our human service agencies, the loca-
tion of all these agencies under one roof would be a great advan-
tage to our citizens who deal with a number of these agencies,
and have to go f,.om one location to another without adequate
means of transportation.
So,
attached
use but
overall it would seem that the most difficult task
to Jefferson High School is not finding an appropriate
to find the f~nding to put it to use.
ins
and
port
that
In our survey. ,ye have found there is tremendous support and
stence that Jeffe,'son High School be put back in operation,
as soon as possible! We feel that Counc~l has plenty of sup-
for the renovation of this building. We would recommend
under no circumstances should thought be given to demolish-
lng this outstanding structure. [t is the feeling of the
Cor~-~i t tee that even if means cannot be found to renovate it at
this time for the us.~ ~e have reca,~ended, it should be preserved
because there is ,~o ~uestion in our minds that a proper community
use will be found f'o, it in time. '
We should iear:~ f~om the present use of the old Federal
~ui ldin~, ',,:h/ch we ,1,'~:~ost tore down for a parl~i~lg lot. This
buildin~ has 5ee,~ s:tccessfully renovated and t~ now the
C'o~non,.vealth of '/trdiqia Building, a beautiful jart of our down-
~o~. We held out for a proper use of that huildtng, and should
do the same for Jefferson Itigh School. This building should be
retained by the Cit): at ail costs and used for City or co--unity
purposes. Thus, it is the recommendation of this Co~ittee that
the best present as~ .f the building would be as a Center for the
Performing Arts and'~, lluman Services. The Co~ittee ~'eels that
this is a viable {9,',,j,~ct and reco~ends a feasibility study ~o
comprehensively det,e, ziae the cost of renovation and usage. The
Co~ittee is prepa,..:.i to fund half of the cost of the study,
estimated to be bet ve~,~ $~5,000 $~0,000, and urges Council to
acce~t the funding ;~f the remainder.
Hono,able Chairman and Members
the Water Resources Cot~t~lttee
Page 4
July i$, 1957
of
Every effort should
this building, and allow
heritage.
be exercised by City Council to save
it to continue as a definite part of our
BTFsr: se
Enc.
¢c:
$incere ly ,
Beverly,/ T. First.
Chai rman
Members of the Jefferson Iiigh School Cot~ittee
Mrs. June Simr~oas, I712 ~aiden Lane, S. W., Roanoke,
Virginia 24015
~r. Johnny $i~npson, 2102 Maiden Lane, ~. W., Roanoke,
Virginia 24015
Mr. W. Robert ilerbert, City Manager
Hr. Kit B. iiiser, Director of Utilities and Operations
~r. Richard V. ~tar~ilton, Right of Way Agent
~r. Wilburn C, Qibling, Jr., City Attorney
,Hr. ~rian Wi~hneff, Chief of Economic Development and Grants
The following is a list of the social service agencies and their
requested square footage needs. We have letters of intent for
these organizations:
Organization Square Feet
Mental Health Association of Roanoke
Valley, Inc. 1,200
Roanoke Area Ministries 500
Council of Community Services 2,500
Arthritis Foundation 1,200
Roanoke City/Virginia Cooperative
Extension Service 1,600
Roanoke City Health Department 35,000
Court Community Corrections Programs 3,000
League of Older t~ericans, Inc. (LOA) 6,000
Big Brothers/Bij Sisters of Roanoke
Valley, [nc. l,O00
Chil~ Abuse & ~e~Iect Coordinating Council
of Roanoke Valley 300
FAP - Adult Services 3,000
55,300
The following is a list of art and cultural groups who were
contacted by the Roanoke Arts Council at the request of our
Corrrnittee to find out their interest in a building like Jefferson
High School. This group expressed interest but has not been
asked for letters o~ intent:
i. The Acting Company
2. American Association of University Women
3, Artemis
4. The Athenian Society
5. Junior League of Roanoke Valley
6. Roanoke Ballet Theatre
Roanoke Festi¢al in the Park
8. Roanoke Symphony Orchestra
9. Roanoke Valley Chorus
Southwest Vi.jinia Opera Society
11. Southwest Virginia Songwriters Association
12. Thursday ~or,~i,~ Music Club
Office e~ fne O~ C~enk
December 9, 1987
File #24A-200-51-64
Mr. Wo Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28900, amending §27.1-1,
Requirements, and §27.1-2, Projections over sidewalks, streets,
alleys or other public property, of Article I, In General, of
Chapter 27.1, Signs, Awningst Marquees, Canopies, Clocks and
Thermometers, Code of the City of Roanoke (1979), as amended, in
order to permit and regulate moveable A-frame or "sandwich board"
signs in the downtown H-l, Historic District, of the City, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, December 7, 1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Ronald Ho Miller, Building Corrrnissioner/Zoning
Administrator
Mr. John R. Marlles, Chief of Corr~nunity Planning
Ms. Evelyn S. Gunter, Secretary, Architectural Review Board
Mr. Donald S. Caldwell, Commonwealth's Attorney
Mr. Raymond F. Leven, Public Defender, Suite 4B. Southwest
Virginia Building, Roanoke, Virginia 24011
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court,
305 East Main Street, Salem, Virginia 24153
Room 456 Munlcl~c:x:~l Building 215 Church Av~que, S.W. Roonoi~, Virginia 24011 (703) 981-2541
Mr. W. Robert Herbert
December 9, 1987
Page 2
pc~
The Honorable James W. Flippen, Chief Judge, Juvenile and
Domestic Relations District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General
District Court
The Honorable Jack B. Coulter, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable G. 0. Clemens, Judge, Circuit Court, P. 0. Box
1016, Salem, Virginia 24153
Miss Patsy Testerman, Clerk, Circuit Court
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations
District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby Do Casey, Office of the Magistrate, P. 0o Box
13867, Roanoke, Virginia 24037
Ms. Clayne M. Calhoun, Law Librarian
Mr. Robert L. Laslie, Vice President - Supplements, Municipal
Code Corporation, P. 0. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The ~th day of December, ]987.
No. 28900.
AN ORDINANCE amending $27.1-1, Requirements, and $27.1-2,
Projections over sidewalks, streets, alleys or other public
property, of Article I, In General, of Chapter 27.1, Signs,
Awnings, Marquees, Canopies, Clocks and Thermometers, Code of the
City of Roanoke (1979), as amended, in order to permit and regu-
late moveable A-frame or "sandwich board" signs in the downtown
H-i, Historic District, of the City; and providing for an emer-
gency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 27.1-1, Requirements, and $27.1-2, Projections
over sidewalks, streets, alleys or other public property, of
Article I, In General, of Chapter 27.1, Signs, Awnings, Marquees,
Canopies, Clocks and Thermometers, Code of the City of Roanoke
(1979), as amended, be amended and reordained to read and provide
as follows:
ARTICLE 1. IN GENERAL
$27.1-1. Requirements.
No sign, marquee, awning, canopy, clock or ther-
mometer shall be erected on or over-a public sidewalk,
right-of-way or over public property, and no permit
shall be issued for the erection of the same, except
in conformance with the zoning regulations of the city
and the provisions of the Uniform Statewide Building
Code of Virginia, as amended.
$27.1-2. ,Projections over sidewalks, streets, alleys
or other public property.
No sign, marquee, awning, canopy, clock or ther-
mometer shall be placed on or project over any side-
walk, street, alley or other public property except
in conformance with the provisions of the Uniform
Statewide Building Code of Virginia, as amended, and
the following provisions:
(1) Signs.
(a)
No sign projecting over any sidewalk,
street, alley or other public property
shall project more than forty-eight
(48) inches from the property line in
the area of ten (10) to thirty (30) feet
above ground level; sixty (60) inches in
the area of thirty (30) to forty (40)
feet above ground level; and seventy-
two (72) inches in the area above forty
(40) feet above ground level; provided,
however, that small signs, not exceeding
two and one-half (2~2) square feet of dis-
play surface and not extending over thirty
(30) inches from the building line, may be
erected with not less than ninety (90)
inches clearance above the ground.
(b)
In addition to the requirements set forth
in paragraph (a) above, no sign shall pro-
ject over any public street, alley or other
public right-of-way unless and until it
has been authorized by city council in
conformance with the provisions of $15.1-
376.1, Code of Virginia (1950), as amended,
and such projection shall have a minimum
clearance of sixteen (16) feet, as re-
quired by ~15.1-376.1.
(c)
Within the area of the city zoned C-3, Cen-
tral Business District, all signs project-
ing over any sidewalk, street, alley or
other public property shall be rigidly
secured to the building or structure, and
swinging signs are prohibited.
(d)
Within the downtown area of the city zoned
H-l, Historic District, the city manager may
issue permits for moveable A-frame or "sand-
wich board" signs to be placed on city side-
walks in locations approved by the city
manager, and for such period of time as is
approved by the city manager, after a cer-
tificate of appropriateness for the same
has been granted by the Architectural Re-
view Board in compliance with the provi-
sions of $36.1-327. Such signs shall
comply with the City's zoning regulations.
Such signs shall not be greater than seven
(7) feet in height or two and one-half
(2.5) feet ia width, shall be of durable
construction, and when displayed shall be
anchored in a manner approved by the city
manager. Fees for such signs shall be
as prescribed by City Council in the City's
Fee Compendium for permanent signs. Signs
for which permits are issued pursuant to
this section are not subject to the pro-
visions of Article II of this Chapter. Such
signs shall not project over any portion of
a street used by vehicles nor shall they ob-
struct the sidewalk to less than six (0)
feet in width.
(2) Clocks and thermometers.
(a)
No clock or thermometer erected on the ex-
terior of any building or structure shall
project over any alley, street or other
public right-of-way, nor project over any
sidewalk or other public property exclu-
sive of a public right-of-way more than
forty-eight (48) inches from the property
line and there shall be at least twelve
(12) feet clearance between ground level
and the bottom of the frame of the clock
or thermometer.
(b)
Every clock, thermometer or sign giving
the time or temperature erected on the
exterior of any building or structure
shall keep accurate time or temperature
recording and, if this condition is not
complied with, the clock, thermometer,
or sign giving the time and temperature
must be repaired or removed.
(3) Marquees, canopies and awnings.
(a)
Any person applying for a permit for the
erection of a marquee, canopy or awning
within the area of the city zoned C-3,
Central Business District, shall cause
(4)
an accurate and detailed drawing thereof
to be prepared, in triplicate, showing
especially the relation thereof to the
full front and side elevation of the
building involved and other requisite
information and data necessary to fully
illustrate the proposed installation,
and submit the same to the building com-
missioner for approval. Marquees, cano-
pies and awnings may project over side-
walks, but not over streets, alleys or
other such public rights-of-way.
Liability insurance. Any person owning any sign,
marquee, awning, canopy, clock or thermometer,
erected in whole or in part on or over any side-
walk, street, alley or public property and for
the erection of which a permit is required pur-
suant to the provisions of the Virginia Uniform
Statewide Building Code or this Chapter, shall
acquire and maintain in effect a liability in-
surance policy which serves to insure the city
against liability resulting from the erection,
construction, existence, maintenance, inspec-
tion and removal of such sign, marquee, awning,
canopy, clock or thermometer. Such policy
shall be one issued by an insurance company
authorized to do business in this state and
shall provide at a minimum in the amount of
one hundred thousand dollars ($100,000.00)
for bodily injury to each person and three
hundred thousand dollars ($300,000.00) for
each occurrence, together with property damage
coverage of at least fifty thousand .dollars
($50,000.00) per occurrence. A certificate
of such insurance shall be filed with and
be approved by the building official prior
to the issuance of any required permit. Said
certificate and policy shall contain a provi-
sion binding upon the issuing company agreeing
to give the building official at least thirty
(30) days prior notice in writing of any can-
cellation, alteration or termination of such
policy or of any intent to do so. In the event
that such policy is cancelled, altered or termi-
nated and the policyholder fails to obtain a
similar policy, the building official shall
refer such noncompliance to the city attorney
for appropriate legal action to insure com-
pliance with this section, including having
the sign, marquee, awning, canopy, clock or
thermometer in question removed if necessary.
(5)
(6)
Those~persons having paid an annual fee in
order to be covered by the blanket public
liability insurance policy authorized by the
former 827-3 of this Chapter shall comply
with the above provisions at the end of the
annual period of coverage in effect at the
time this Chapter is enacted. The city
manager may terminate said blanket liabili-
ty policy at such time as the last of the
annual periods of coverage authorized by
former ~27-3 of this Chapter has expired.
Indemnification and hold harmless agreement.
Prior to the granting of a permit for the
erection of any sign, marquee, awning, cano-
py, clock or thermometer on or over any side-
walk, street, alley or public property, the
permittee shall execute an agreement that it,
its officers, agents, assigns or successors
in interest shall indemnify and hold harmless
the City of Roanoke and its officers, agents
and employees from any and all claims, legal
actions, and judgments advanced against the
city and for any expense the city may incur
in this regard, arising out of the encroach-
ment permitted thereby.
Discontinuance of encroachments. City Council
reserves the right under §15.1-$76, Code of
Virginia (1950), as amended, to cause any
encroachment on or over public property by
any sign, marquee, canopy, clock or thermometer
to be discontinued at any time for good cause
and at the expense of the then owner of the
encroaching projection-
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Sidewalk Advertising Signs
City Market Building
The attached staff report was considered by the Water Resources Committee
at its meeting on November 23, 1987. The Committee recommends that City Council
amend Chapter 27.1 of the Roanoke City Code to permit "sandwich board" type
advertising signs in the H-1 Historic District. For the convenience of Council,
a copy of the proposed ordinance is attached, with the proposed amendments to
Chapter 27.1 underlined.
Respectfully submitted,
Water Resources Committee
ETB/RVH/hw
Attachment
cc:
City Manager
City Attorney
Director of Finance
Secretary, Architectural Review Board
F & W Management Corporation
Zoning Administrator
I ~'r x. ~l)l~ PARTMENTAL CO~4UNI CATION
DATE:
TO:
FROM:
SUBJECT:
October 21, 1987
Members, Water Resources Committee
Mr. Kiser thru~erbert
Sidewalk Advertising Signs
City Market Building
I. Back,round:
A. Downtown Associates leases and manages the City Market
Building.
Be
Architectural Review Board approved a request from F & W
Management Corporation in June, 1985 for exterior signs for
the Market Building. In June, 1987 F & W Management
Corporation again reviewed the signage with the Board advising
that they would like "sandwich" type structures on the
sidewalk. The Board informally approved the sandwich boards,
but did not issue a Certificate of Appropriateness. If
Council approves the sandwich boards, a formal hearing before
the ARB will be scheduled.
Architectural Review Board requested Mrs. Evelyn Gunter,
Secretary to the Board, to study the issue of sandwich boards
in the H-I, Historic District and to develop, in conjunction
with the City Attorney's Office, a standardized procedure,
with design and placement guidelines, for such sidewalk adver-
tising in that area.
II. Current Situation:
III.
F & W Management Corporation has requested that the City issue
a revocable license permitting the use of the four (4)
"sandwich board" type advertising signs on the sidewalks
around the Market Building (see attached letter).
A. Administration
B. Need
C. Timin~
D. Cost to City
E. Income to City
Sandwich Boards (Sketch
Generic descriptions of the types of stores and products within the
Roanoke Market Building will be found on the sidewalk Sandwich Boards,
which stand six feet six inches at each of the four main entrances.
These colorful signs also exhibit the building logo and will be the
prototype for promotional campaigns and identification of the building
to the public. They will be bolted to the sidewalk during the day and
stored inside the building in the evenings.
S.H.O.P.S
GIFTS
FOOD,
SPECIAL .t~,
E'V.E.N.T.S....
CRAFTS:;~
DRAFT #2
10/21/87
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE amending $27.1-1, ReRuirements, and $27.1-2,
Projections over sidewalks, streets, alleys or other public
property, of Article I, In General, of Chapter 27.1, Signs,
Awnings, Marquees, Canopies, Clocks and Thermometers, Code of the
City of Roanoke (1979), as amended, in order to permit and regu-
late moveable A-frame or "sandwich board" signs in the downtown
H-l, Historic District, of the City; and providing for an emer-
gency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 27.1-1, Requirements, and $27.1-2, Projections
over sidewalks, streets, alleys or other public property, of
Article I, In General, of Chapter 27.1, Signs, Awnings, ~arquees,
Canopies, Clocks and Thermometers, Code of the City of Roanoke
(1979), as amended,
as follows:
be amended and reordained to read and provide
ARTICLE 1. IN GENERAL
$27.1-1. Requirements.
No sign, marquee, awning, canopy, clock or ther-
mometer shall be erected on or over a public sidewalk~
right-of-way or over public property, and no permit
shall be issued for the erection of the same, except
in conformance with the zoning regulations of the city
and the provisions of the Uniform Statewide Building
Code of Virginia, as amended.
$27.1-2. Projections over sidewalks, streets, alleys
or other public property.
No sign, marquee, awning, canopy, clock or ther-
mometer shall be placed on or project over any side-
walk, street, alley or other public property except
in conformance with the provisions of the Uniform
Statewide Building Code of Virginia, as amended, and
the following provisions:
(1) Signs.
(a)
No sign projecting over any sidewalk,
street, alley or other public property
shall project more than forty-eight
(48) inches from the property line in
the area of ten (10) to thirty (30) feet
above ground level; sixty (60) inches in
the area of thirty (30) to forty (40)
feet above ground level; and seventy-
two (72) inches in the area above forty
(40) feet above ground level; provided,
however, that small signs, not exceeding
two and one-half (2~2) square feet of dis-
play surface and not extending over thirty
(30) inches from the building line, may be
erected with not less than ninety (90)
inches clearance above the ground.
(b)
In addition to the requirements set forth
in paragraph (a) above, no sign shall pro-
ject over any public street, alley or other
public right-of-way unless and until it
has been authorized by city council in
conformance with the provisions of $15.1-
376.1, Code of Virginia (1950), as amended,
and such projection shall have a minimum
clearance of sixteen (16) feet, as re-
quired by $15.1-376.1.
(c)
Within the area of the city zoned C-3, Cen-
tral Business District, all signs project-
ing over any sidewalk, street, alley or
other public property shall be rigidly
secured to the building or structure, and
swinging signs are prohibited.
(d) Within the downtown area of the city zoned
H-l, Historic District~ the city manager may
issue permits for moveable A-frame or "sandr
wich board" s'i~ns to be placed on city side-
walks in locations approved by the city
manager, and for such period of time as is
approved by the cit~ manager, after a cer-
tificate of appropriateness for the same
has been granted by the Architectural Re-
view Board in compliance with the provi-
s~ons of $36.1-327. Such sisns shall
comply with the City's zoning resulabions.
Such sisns shall not be sreater than seven
(7) feet in height or two and one-half
(2.5) feet in width, shall be of durable
construction, and when ~isplayed shall be.
anchored in a manner approved by the city
manaser. Fees for such sisns shall b~
as prescribed by CiSy Council ~n the City,~
Fee Compendium for permanent signs. Signs
for which permits ar~ issued pursuant to
this section are not subject to the pro-
visions of Article ~I of this.Chapter. Such
signs shall not project over any portion of
a street used bT vehicles nor shall they ob-
struct the sidewalk to less than six (6)
feet in width.
(2) Clocks and thermometers.
(a)
No clock or thermometer erected on the ex-
terior of any building or structure shall
project over any alley, street or other
public right-of-way, nor project over any
sidewalk or other public property exclu-
sive of a public right-of-way more than
forty-eight (48) inches from the property
line and there shall be at least twelve
(12) feet clearance between ground level
and the bottom of the frame of the clock
or thermometer.
(b)
Every clock, thermometer or sign giving
the time or temperature erected on the
exterior of any building or structure
shall keep accurate time or temperature
recording and, if this condition is not
complied with, the clock, thermometer,
or sign giving the time and temperature
must be repaired or removed.
(3) Marquees, canopies and awnings.
(a)
Any person applying for a permit for the
erection of a marquee, canopy or awning
within the area of the city zoned C-3,
Central Business District, shall cause
an accurate and detailed drawing thereof
to be prepared, in triplicate, showing
especially the relation thereof to the
full front and side elevation of the
building involved and other requisite
information and data necessary to fully
illustrate the proposed installation,
and submit the same to the building com-
missioner for approval. Marquees, cano-
pies and awnings may project over side-
walks, but not over streets, alleys or
other such public rights-of-way.
(4)
Liability insurance. Any person owning any sign,
marquee, awning, canopy, clock or thermometer,
erected in whole or in part on or over any side-
walk, street, alley or public property and for
the erection of which a permit is required pur-
suant to the provisions of the Virginia Uniform
Statewide Building Code or this Chapter, shall
acquire and maintain in effect a liability in-
surance policy which serves to insure the city
against liability resulting from the erection,
construction, existence, maintenance, inspec-
tion and removal of such sign, marquee, awning,
canopy, clock or thermometer. Such policy
shall be one issued by an insurance company
authorized to do business in this state and
shall provide at a minimum in the amount of
one hundred thousand dollars ($100,000.00)
for bodily injury to each person and three
hundred thousand dollars ($300,000.00) for
each occurrence, together with property damage
coverage of at least fifty thousand dollars
($50,000.00) per occurrence. A certificate
of such insurance shall be filed with and
be approved by the building official prior
to the issuance of any required permit. Said
certificate and policy shall contain a provi-
sion binding upon the issuing company agreeing
to give the building official at least thirty
(30) days prior notice in writing of any can-
cellation, alteration or termination of such
policy or of any intent to do so. In the event
that such policy is cancelled, altered or termi-
nated and the policyholder fails to obtain a
similar policy, the building official shall
refer such noncompliance to the city attorney
for appropriate legal action to insure com-
pliance with this section, including having
the sign, marquee, awning, canopy, clock or
thermometer in question removed if necessary.
(5)
(6)
Those persons having paid an annual fee in
order to be covered by the blanket public
liability insurance policy authorized by the
former S27-3 of this Chapter shall comply
with the above provisions at the end of the
annual period of coverage in effect at the
time this Chapter is enacted. The city
manager may terminate said blanket liabili-
ty policy at such time as the last of the
annual periods of coverage authorized by
former 827-3 of this Chapter has expired.
Indemnification and hold harmless agreement.
Prior to the granting of a permit for the
erection of any sign, marquee, awning, cano-
py, clock or thermometer on o~ over any side-
walk, street, alley or public property, the
permittee shall execute an agreement that it,
its officers, agents, assigns or successors
in interest shall indemnify and hold harmless
the City of Roanoke and its officers, agents
and employees from any and all claims, legal
actions, and judgments advanced against the
city and for any expense the city may incur
in this regard, arising out of the encroach-
ment permitted thereby.
Discontinuance of encroachments. City Council
reserves the right under 815.1-376, Code of
Virginia (1950), as amended, to cause any
encroachment on or over public property by
any sign, marquee, canopy, clock or thermometer
to be discontinued at any time for good cause
and at the expense of the then owner of the
encroaching projection.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office c~ the City Clen~
December 9, 1987
File #354
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28903, authorizing renewal
of a lease by the City of certain property located at 2327
Melrose Avenue, N. W., for the purpose of providing a fourth
location for the operation of volunteer rescue squads at a rental
fee of $475.00 per month, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, December 7, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Eric.
Mr. Andrew L. Roberts, III, Manager, Foster/Waynick
Properties, 306 First Street, S. W., Roanoke, Virginia 24011
Mr. Wilburn C. Oibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Warren E. Trent, g~nager, Emergency Services
Room 456 Municipal Building 215 (~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2544
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th:day of December, ]987.
No. 28803.
AN ORDINANCE authorizing renewal of a lease by the City of cer-
tain property located at 2327 Melrose Avenue, N.W., in the City of
Roanoke to be used for the operation of volunteer rescue squads,
upon certain terms and conditions and providing for an emergency.
BE
follows:
1. The Ci%y Manager and the City Clerk shall be
execute and attest, respectively, in form approved by
Attorney, a renewal of the existing lease of property
IT ORDAINED by the Council of the City of Roanoke as
authorized to
the City
located at
2327 Melrose Avenue, N.W., for the purpose of providing a fourth
location for the operation of volunteer rescue squads, said renewal
to include an additional 688 square feet of space and to provide
for a one year term, terminable upon thirty days' written notice by
either party, an increase in the rental fee from $300.00 to $475.00
per month, and upon such other terms
specifically set forth in the report
ber 7, 1987.
and conditions as are more
to this Council dated Decem-
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lease, Pre-Hospital Emergency Medical Care
Fourth Location, 2327 Melrose Avenue, N.W.
The attached staff report was considered by the Water Resources
Committee at its meeting on November 23, 1987. The Co~nittee voted to
recommend to City Council that Council approve a new lease with Natalie
Horton Foster, et al, at $475.00 per month. The fee of $475.00/month is
an increase from the current fee of $300.00/month due to the owners
willingness to make a 320 sq. ft. addition onto the building. Either
party has the right to terminate the lease upon giving 30 days notice to
the other party.
The attached staff report contained a letter attachment dated
November 5, 1987 agreeing to the 320 sq. ft. addition.
The Administration has called to my attention that a corrected
version of the November 5, 1987 letter was received on December 2, 1987
stipulating that while the $475.00/month fee is correct, the addition
will actually be 688 sq. ft. rather than 320 sq. ft.
This is to recommend that Council approve the attached staff report
with the one change being that the addition will be 688 sq. ft. rather
than 320 sq. ft.
Respectfully submitted,
Elizabeth T. Bowles, Chairman
Water Resources Committee
ETB:KBK:afm
Attachment
cc: City Manager
City Attorney
Director of Finance
Emergency Services Coordinator
A. L. Roberts, III, Manager, Foster/Waynick Properties
CITY OF ROANOKE, VIRGINIA
Interdepartment Communication
Date:
To:
From:
Subject:
November 23, 1987
.~bers, Water Resources Committee
Mr. Kiser thru Mr. Herbert
Lease, Pre-Hospital Emergency Medical Care
Fourth Location: 2327 Melrose Avenue, N. W.
BACKGROUND
City Council passed Ordinance No. 27332 on November 19,
1984, authorizing the lease of property located at
2327 Melrose Avenue, N. W. at $300.00 monthly for the
purpose of providing a fourth location for the
operation of the volunteer rescue squads. This lease
ran for a period of one year beginning January 1, 1985
and was to be terminable upon the giving of thirty (30)
days written notice.
Effective July 22, 1987, Hunton Life Saving Crew sus-
pended operations due to a critical shortage of
qualified pre-hospital care providers. This suspension
has increased the activity and number of volunteers
from other life saving crews who must now handle calls
previously answered by Hunton Life Saving Crew.
II. CURRENT SITUATION
Property ownerf Natalie Horton Foster~ etalf has agreed
to increase the size of the facility an additional 320
sq. ft. to meet the increasing space needs at the
fourth location under the following basic provisions:
Term: One year from date of contract, terminable
upon thirty days written notice by either party.
2. Fee: Increase from $300.00 to $475.00 per month
3. Maintenance: Remains City responsibility
4. Utilities: Remains City responsibility
5. Structural Insurance: Property Owner
responsibility
Lease, Emergency Medical Care
Page 2
III. ISSUES
A. Cost
B. Funding
C. Need
IV. ALTERNATIVES
Recommend to City Council that the City approve a new
lease agreement with Natalie Horton Foster, etal for
one year and to be terminable upon the giving of thirty
days notice by the City for pre-hospital emergency
medical care unit (fourth location) with an increase in
rent of $175.00 monthly to cover improvements made in
facility:
1. Cost to the City is $475.00 per month.
Funding is available in the Emergency Medical
Services budget in Other Rental Account
001-050-3521-3075.
Need for improvements in the fourth location would
be met.
Do not recommend to City Council that the City
authorize improvements in fourth location thereby in-
creasing rent for fourth location:
1. Cost to the City would remain $300.00 per month.
2. Fundinq would not be an issue.
Need - Improvements in facility would not be
accomplished and workers would have to continue
to work in an unsuitable facility.
IV.
RECOMMENDATION is that the Water Resources Committee
recommend to City Council that the City approve a new
lease agreement with Natalie Horton Foster, etal at $475.00
a month. Lease to be prepared by the City Attorney with
provisions for renewal and for thirty (30) days notice
of termination by either party.
WRH:KBK:WBR/r
Andrew L. Roberts, III
PROPERTY MANAGEMENT
November 5, 1987
Mr. Warren E. Trent
Coordinator
Office Of Emergency Services
Rm 154 Municipal Bldg.
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Mr. Trent:
Please be advised that I agree to add an a ditional 688
square feet of space to the rental facility located at 2327
Melrose Avenue, N.W. which is currently being used as an
alternate rescue station.
I plan to begin construction as soon as an agreement is
reached and approved by the aFpropriate authorities and, weather
permitting, complete the project by February 28, 1988. Once the
work is completed in a manner acceptable to your department, the
rent will increase from the present $300.00 per month to $475.00
per month for not less than one year.
As in the past, it is agreed that there will be a contract
for a period of one (1) year, terminable upon thirty days written
notice by either party. The maintenance and utilities of the
facility will be the responsibility of the City with the
structural insurance being the responsibility of the owner of the
building.
If you have additional question, please do not hesitate to
call.
~~~Sincerely' ~~
Andrew L. Roberts, III
Manager
Foster / Waynick Properties
306FIRSTSTREET, S.W. ROANOKE, VIRGINIA24011 (703) 343-3500
December 9, 1987
File #60-2-166
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28904, amending and reor-
daining certain sections of the 1987-88 Capital Fund
Appropriations, in connection with the sale of the former Kroger
Bakery Facility, main property, to Concrete Ready Mixed
Corporation for $375,000.00, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, December 7, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
pc;
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles ~. iIuffine, City Engineer
Mr. Kit B. Kiser, Director of Utilities and Operations
Room456 MuniclpalBuilclincj 215 Church Avenue, S,W. Roonoke, Vlrginla24011 (703)981-25~.1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1987.
No. 28904.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as foLLows, in part:
Appropriations
Capital Improvement Reserve
Economic Development (1) ...........................
Revenue
Accouats Receivable - Concrete Ready Mix {2} .......
[4iscellaneous Revenue - Concrete Ready Mix (3) .....
1) Economic Development
2) Accts. Rec.
Concrete Ready Mix
3) Misc. Revenue -
Concrete Ready Mix
(008-052-9575-9178) $ 375,000
(008-1228) 375,000
(008-008-1234-1082) 375,000
$ 4,881,142
375,000
375,000
375,000
BE ZT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its pass~ge.
existing, this
ATTEST:
City Clerk
December 9, 1987
File #192
Construction Services of Roanoke,
3812 Bunker Hill Drive, S. W.
Roanoke, Virginia 24018
[nc.
H & S Construction Company
P. O. Box 6228
Roanoke, Virginia 24017
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28907, accepting the bid of
Building Specialists, Inc., for repair of steps to the terrace,
construction of a ramp for the handicapped and related work at
the Roanoke Civic Center, in the total amount of $29,600.00,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, December 7, 1987.
On behalf of the Council,
for submitting your bid on
I would like to express appreciation
the abovedescribed project.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
Room456 MunicipalBuilding 215 Church Av,~"~ue, S.W. Roonc~e,V~rginio24011 (703)981-254~
Office of fne O~y Oer~
December 9, 1987
File #192
~uilding Specialists, ~nc.
215 South Market Street
Salem, Virginia 24153
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 28907, accepting your bid
for repair of steps to the terrace, construction of a ramp for
the handicapped and related work at the Roanoke Civic Center, in
the total amount of $29,600.00, which Ordinance was adopted by
the Council of the City of Roanoke at a regular meeting held on
Monday, December 7, 1987.
Sincerely,
Mary F. Parlcer, CMC
City Clerk
MFP:ra
Eric.
pc: Mr.
Mr.
Mr.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr.. City Attorney
Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Charles ~. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Engineer
Mr. George C. Snead, Jr., Direc£or of Administration
Public Safety
Mr. Bob E. Chapman, Manager, Civic Facilities
Ms. Delores C. Oaniels, Citizens' Request for Service
and
Room456 MuniclpalBuildlng 215C~urchA~enue, S.W. Roonoke, VIrginla24011 (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of December,.]987.
No. 28907.
VIRGINIA,
AN ORDINANCE accepting the bid of Building Specialists, Inc.,
for the construction of certain improvements at the Civic Center,
upon certain terms and conditions, and awarding a contract there-
for; authorizing the proper City officials to execute the requi-
site contract for such work; rejecting all other bids made to the
City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Building Specialists, Inc., made to the City,
offering to repair the steps to the terrace and construct a han-
dicap ramp and related work at the Civic Center; meeting all of
the City's specifications and requirements therefor, for the
total bid price of $29,600.00, which bid is on file in the Office
of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by
Council.
3. Any and all other bids made to the City for the afore-
said work are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's appre-
ciation for such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Ch'rice of the Oty
December 9, 1987
File #60-192
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28906, amending and reor-
daining certain sections of the 1987-88 Capital and Civic Center
Funds Appropriations, representing $5,900.00 available in the
Capital Projects Fund Handicap Compl lance Account and
appropriating $26,100.00 from Civic Center Prior Year Retained
Earnings ($23,700.00 contract plus $2,400.00 project
contingency), in connect ion wi th the award of a contract to
Building Specialists, Inc., for repair of steps to the terrace
and the addition of a ramp for the handicapped and related work
at the Roanoke Civic Center, in the total amount of $29,600.00,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, December 7, 1987.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Eric.
pc: Mr.
Mr.
W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Const,uction Cost Engineer
Mr. George C. Snead, Jr., Directo, of Administration
Public Safety
Mr. Bob E. Chapman, Manager, Civic Facilities
Ms. Delores C. Daniels, Citizens' Request for Service
and
Room 456 Municipal Building 215 Church Avenue, S.W. Roonok~, V~rginla 240t 1 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1987.
No. 28906.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Capital and Civic Center Funds Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Capital and Civic
Center Funds Appropriations, be, and the same are hereby, amended
and reordained, to read as follows, in part:
Capital Projects Fund
Appropriations
General Government
Handicap Compliance (1) ............................
Steps to Terrace & Handicap Ramp (2) ...............
Civic Center Fund
Appropriations
Capital Outlay
Steps to Terrace & Handicap Ramp (3) ...............
Retained Earnings
Retained Earnings - Unappropriated (4) .............
1) Appr. from General
Revenue
2) Appr. from General
Revenue
3) Appr. from General
Revenue
4) Retained Earnings
- Unappropriated
(008-002-9507-9003) $( 5,900)
(008-052-9592-9003) 5,900
(005-050-8623-9003) 26,100
(005-3336) (26,100)
$12,724,186
272,536
5,900
$ 193,990
26,100
$ 1,490,832
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Roanoke Civic Center
Repair of Steps to Terrace
And Addition of Handicap
Ramp and Related Work
Roanoke, Virginia
I concur with the recommendations of the attached Bid Committee Report.
WRH/LBC/hw
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Citizens Request for Services
City Engineer
Construction Cost Technician
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Roanoke Civic Center
Repair of Steps to Terrace
And Addition of Handicap
Ramp and Related Work
Roanoke, Virginia
I. Back~round
City Council, at its November 23, 1987 meeting, publicly opened and
read aloud the bids received for the Repair of Steps to Terrace and
Addition of Handicap Ramp and Related Work at the Roanoke Civic
Center at 710 Willlamson Road, N.E., Roanoke, Virginia.
Four (4) bids were received with Building Specialists, Inc. sub-
mitting the low bid in the amount of $29~600.00 and 120 consecutive
calendar days project construction time.
C. Ma~or items covered by this contract are as follows:
There are four flights of steps that connect the parking lot
and sidewalk level with the terrace level between the
Auditorium and Coliseum. These steps have weathered through
the years until they now present a hazard and are in need of
repair. This repair is very similar to what the State of
Virginia has been doing to the bridge decks on the interstate.
Two handicap ramps exist on the west side of the Complex. This
project will construct a new handicap ramp on the East side
(main entrance), provide handicap access to the walk and
parking lot and other related work.
Alternate I quotation was for the use of a checkered plate
tread and riser in lieu of the concrete repair. It was antici-
pated that this item would be a deduct rather than an add.
D. Civic Center management has requested this work and have approved
the acceptance of the low bid.
II. Issues in order of importance are:
A. Compliance of the bidders with the requirements of the Contract
Documents.
B. Amount of the low bid.
C. Fundin~ of the project.
D. Time of completion.
III. Alternatives are:
Award a lump sum contract to Building Specialists, Inc. in the
amount of $29~600.00 and 120 consecutive calendar days for Repair
of Steps to Terrace and Addition of Handicap Ramp and Related Work
at the Civic Center in accordance with the Contract Documents as
prepared by the City Engineer's Office.
1. Compliance of the bidders with the requirements of the Contract
Documents was met.
2. Amount of the low bid is acceptable.
3. Fundin~ is available from the Civic Center retained earnings
account and the Handicap Funding for the ramp.
4. Time of completion as quoted is acceptable.
B. Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the Contract
Documents would not be an issue.
2. Amount of the low bid could increase if rebid at a later date.
3. Funding would not be appropriated at this time.
Time of completion would be extended. The treads as they now
exist need to be repaired. The handicap access on the front or
main side of the building would be delayed.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative A.
Authorize the City Manager to enter into a contract with Building
Specialists, Inc. for Repair of Steps to Terrace and Addition of
Handicap Ramp and Related Work at the Roanoke Civic Center in
accordance with the Contract Documents as prepared by the City
Engineer's Office in the amount of $29~600.00 and 120 consecutive
calendar days.
Authorize the appropriation of funding as follows to a capital pro-
ject account as established by the Director of Finance.
Funds are available in the Capital Projects
Fund Handicap Compliance Account
No. 008-002-9507-9003 for the handicap ramp
construction
$ 5,900.00
Appropriate from Civic Center Prior Year
Retained Earnings
$23,700.00 contract plus $2,400.00 project
contingency
$26,100.00
Total project amount
$32,000.00.
3. Any funds remaining at the end of the project shall be returned
to the Civic Center Retained Earnings Account.
D. Reject the other bids received.
Respectfully submitted
Robert A. Garland, Chairman
William F. Clark
RAG/LBC/hw
Attachment: Tabulation of Bids
CC:
City Attorney
Director of Finance
Citizen Request for Services
City Engineer
Construction Cost Technician
~nead~,~
TABULATION OF BIDS
ROANOKE CIVIC CENTER
REPAIR OF STEPS TO TERRACE
AND ADDITION TO HANDICAP
RAMP AND RELATED WORK
ROANOKE, VIRGINIA
Bids opened before City Council on November 23, 1987 at 2:00 P.M.
BIDDER LUMP SUM BID BONDS NO.DAYS ALT. I
Building Specialists, Inc. $29,600.00 Yes 120 No bid
H & S Construction Company 39,500.00 Yes 90 +$20,000.0{
Construction Services of
Roanoke, Inc. 48,445.00 Yes 120 +$ 6,850.0{
Jack Kain, Builder 54,300.00 Yes 75 +$ 5,500.0{
Alternate I. Amount to change concrete tread repair to checkered plate treads
and risers.
Robert A. Garladd,Chairman William F. Clark George C. Snead, Jr.
OFFICE OF CITY ENGINEER
ROANOKE, VIRGINIA
DECEMBER 7, 1987
November 25, 1987
File #192
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. George C. Snead, Jr. )
Gentlemen:
The following bids for repair of steps to the terrace and the
addition of a handicap ramp and related work at the Roanoke Civic
Center, were opened and read before the Council of the City of
Roanoke at a regular meeting held on Monday, November 23, 1987:
BIDDER
Building Specialists, Inc.
H & S Construction Company
Construction Services of Roanoke,
Jack Kain, Builder
Inco
On motion, duly
referred to you
Council.
BASE BID TOTAL
$29,600.00
39,500.00
48,445.00
54,300.00
seconded and unanimously adopted, the bids were
for tabulation, report and recommendation to
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP: ra
pc:
Building Specialists, Inc., 215 South Market Street, Salem,
Virginia 24153
H & S Construction Company, P. 0. Box 6226, Roanoke Virginia
24017 '
Construction Services of Roanoke, Inc., 3812 Bunker Hill
Drive, So W., Roanoke, Virginia 24018
Jack Kain, Builder, P. 0. Box 3881, Bristol, Tennessee 37625
Mr. Wilburn C. Dibling, .Ir., City Attorney
Room456 MuniclpalBuildlng 215 Church Avenue, S.W. Roono~e, Virginio2401~ (703)981-2541
December 9, 1987
File #192
Stroud Weatherstrip Company
3808 Old Mountain Road, N. E.
Roanoke, Virginia 24019
Ladies and Gentlemen:
I am enclosing copy of
for exterior caulking
Complex, in the total
adopted by the Council
meeting held on Monday,
Ordinance No. 28909, accepting your bid
and sealing of the Roanoke Civic Center
amount of $26,000.00, which Ordinance was
of the City of Roanoke at a regular
December 7, 1987.
Sincerely, _~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc o
pc: Mr
Mr
Mr
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Joel M. Schlanger, Director of Finance
Mr William F. Clark, Director of Public Works
Mr Charles M. Huffine, City Engineer
Ms Sarah Eo Fitton, Construction Cost Technician
Mr George C. Snead, Jr., Director of Administration
Public Safety
Mr. Bob E. Chapman, Manager, Civic Facilities
Ms. Delores C. Daniels, Citizens' Request for Service
and
Room 456 Municipal Building 2t5 (~urch Avenue, S.W. Roanoke, Virginia 240t I (703) 981-2541
Office of ~e City Clen~
January 19, 1988
File #192
Stroud Weatherstrip Company
3808 Old Mountain Road, N. E.
Roanoke, Virginia 24019
Ladies and Gentlemen:
The contract for exterior caulking and sealing of the
Roanoke Civic Center Corn~lex, having been awarded to you,
am returning your certified check deposited with your bid.
Please sign the enclosed receipt and return same to me for
my fi les.
Sincerely,
Mary F, Parker, C~C
City Clerk
MFP: ra
E~lo.
Room 456 Municipol Building 215 C]'~urch Avenue, S.W. Roanohe, Virginia 24011 (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7~h day of December, ]987.
No. 28909.
VIRGINIA,
AN ORDINANCE accepting the bid of Stroud Weatherstrip Company,
for exterior caulking and sealing of the Civic Center complex, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City
for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Stroud Weatherstrip Company, in the total
amount of $26,000.00, for exterior caulking and sealing of the
Civic Center complex, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be in such form as is
approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or
Council. '
3.
work are
simultaneously appropriated by
Any and all other bids made to the City for the aforesaid
hereby REJECTED, and the City Clerk is directed to notify
each
such bid.
4.
municipal
ordinance shall
such bidder and to express to each the City's appreciation for
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
be in full force and effect upon its passage.
ATTEST:
City Clerk.
Office of the City C]e~
December 9, 1987
File #60-192
Mr. Joel M. Schlanger
Director of Finance
~oanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28908, amending and reor-
daining certain sections of the 1987-88 Civic Center Fund
Appropriations, providing for the appropriation of $28,000.00
from the Civic Center Prior Year Retained Earnings to Capital
Outlay, in connection with award of a contract to Stroud
Weatherstrip Company for exterior caulking and sealing of the
Roanoke Civic Center Complex, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, December 7, 1987.
Sincerely, ~.Jx,z~_-
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
pc: Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Bob E. Chapman, Manager, Civic Facilities
Ms. Delores C. Daniels, Citizens' Request for Service
and
Room 456 Munlclpol Building 2t5 (~urch Ave,que, S.W. Roanoke, Virginia 24011 (703) 98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 7~h day of December, ]987.
No. 28908.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Civic Center Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Civic Center Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Capital Outlay
Exterior Caulking & Sealing Civic Center Complex (1)
Retained Earnings
Retained Earnings - Unappropriated (2) ..............
1) Appr. from General
Revenue (005-050-8622-9003) $ 28,000
2) Retained Earnings
Unappropriated (005-3336) (28,000)
$ 195,890
28,000
$ 1,488,932
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Roanoke Civic Center
Exterior Caulking and Sealing
710 Williamson Road, N.E.
Roanoke, Virginia
I concur with the recommendation of the attached Bid Committee Report.
WRH/LBC/hw
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Citizens Request for Services
City Engineer
Construction Cost Technician
Roanoke, Virginia
December 7, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Conm~ittee Report
Roanoke Civic Center
Exterior Caulking and Sealing
710 Williamson Road, N.E.
Roanoke, Virginia
I. Background:
City Council, at its November 23, 1987 meeting, publicly opened and
read aloud the bids received for the Exterior Caulking and Sealing
of the Civic Center Complex at 710 Williamson Road, N. E., Roanoke,
Virginia.
One bid only was received from Stroud Weatherstrip Company of
Roanoke, Virginia in the amount of $26~000.00 and 75 consecutive
calendar days project time.
This project consists of repairing and/or replacing all of the
caulked joints in the Civic Center Complex, whether vertical or
horizontal. Not only will this project repair leaking joints but
it will also cut down on air infiltration.
II. Issues in order of importance are:
A. Compliance of the bidder with the requirements of the contract
documents.
B. Amount of the bid.
C. Fundin~ of the project.
D. Time of completion.
III. Alternatives are:
Ae
Award a lump sum contract to Stroud Weatherstrip Company in the
amount of $26~000.00 and 75 consecutive calendar days for Exterior
Caulking and Sealing of Civic Center Complex at 710 Williamson
Road, N.E., Roanoke, Virginia in accordance with the contract docu-
ments as prepared by the City Engineer's Office.
Compliance of the bidder with the requirements of the contract
documents was met. A certified check in the amount of 5% of
the bid was included with the bid documents in lieu of a bid
bond.
Amount of the bid was lower than the engineer's estimate and is
acceptable. This work has to be performed by a firm such as
Stroud Weatherstrip Company which specializes in this type
work. One other specialty sub-contractor requested plans but
chose not to submit a bid.
3. Fundin~ is available from the Civic Center Prior Year Retained
Earnings.
4. Time of completion as quoted is acceptable.
B. Reject the bid and do not award a contract at this time.
1. Compliance of the bidder with the requirements of the contract
documents would not be an issue.
2. Amount of the bid would probably increase if rebid at a later
date.
3. Fundin~ would not be appropriated at this time.
Time of completion would be extended. The amount of water
damage to the facility would continue and the heat loss/gain
would continue through the opened joints needing caulking.
IV. Recommendation is that City Council take the following action:
A. Concur with the implementation of Alternative A.
Authorize the City Manager to enter into a contract with Stroud
Weatherstrip Company for Exterior Caulking and Sealing of the Civic
Center Complex at 710 Williamson Road, N.E., Roanoke, Virginia in
accordance with the contract documents as prepared by the City
Engineer's Office in form approved by the City Attorney in the
amount of $26,000.00 and 75 consecutive calendar days.
Authorize the appropriation of $28~000.00 from the Civic Center
~rior Year Retained Earnings to a project capital account as
established by the Director of Finance, $26~000.00 contract amount
plus $2~000.00 project contingency amount. Any funds remaining in
the capital account after the completion of the project shall be
returned to the Civic Center Retained Earnings Account.
Respectfully submitted,
William F. Clark
RAG/LBC/hw
Attachment: Tabulation of Bids
CC:
City Attorney
Director of Finance
Citizens Request for Services
City Engineer
Construction Cost Technician
Snead~--~~
TABULATION OF BIDS
ROANOKE CIVIC CENTER
EXTERIOR CAULKING AND SEALING
710 WILLIAMSON ROAD, N. E.
ROANOKE, VIRGINIA
Bids opened before City Council on November 23, 1987 at 2:00 P.M.
BIDDER LUMP SUM BID BOND NO. DAYS
Stroud Weatherstrip Company $26,000.00 Certified chec~ 75
for 5% of Bid
amount
Estimated Cost: $35,000.00
Robert A. Garland', Chairman William F. Clark ' George. Snead, Jr.
OFFICE OF CITY ENGINEER
ROANOKE, VIRGINIA
DECEMBER 7, 1987
Of~e of ff~e O~y ae~
November 25, 1987
File #192
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Corrgnittee
Mr. George C. Snead, Jr. )
Gentlemen:
The following bid for exterior caulking and sealing of the
Roanoke Civic Center Complex, was opened and read before the
Council of the City of Roanoke at a regular meeting held on
Monday, November 23, 1987:
BIDDER
BASE BID TOTAL
Stroud Weatherstrip Company
$26,000.00
On motion, duly seconded and unanimously adopted, the bid was
referred to you for study, report and recommendation to Council.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
pc: Stroud Weatherstrip Company, 3808 Old Mountain Road,
Roanoke, Virginia 24019
Mr. Wilburn Co Dibling, Jr., City Attorney
Room 456 Municipal Building 215 Church Avenue, S.W. Roono~e, VIrginio 24011 (703) 981-2541