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HomeMy WebLinkAboutCouncil Actions 11-09-8728859 REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL November 9, 1987 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order -- Ro l I Call. Mayor Taylor and ~r. T~out we,re absent. The invocation will be delivered by The Reverend James Ephraim, Pastor, Fifth Avenue Presbyterian Church. Pr~e~ The Pledge of Allegiance to the Flag of the United States of America wi l l be led by ~a~yer-4~-~e4--C.--T~-~tl-°r~' V~ce-Mayo~ Ho~d E. ~usser. PUBLIC HEARINGS Public hearing on the request of A. B. Properties Affiliated Services, Inc., that a tract of land con- taining one-fifth acre described as Lot 12, Block 12, Northfield Addition, located on the corner of Hollins Road and Drew Avenue, N. E., Official Tax No. 3280406, be rezoned from RM-1, Residential Mu~ti-Family District, to C-1, Office District, subject to certain proffered conditions. Randy A. Bohon, Spokesman· DENIED CONSENT AGENDA Approved (5-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of Council held on Monday, November 2, 1987. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded· C-2 A communication from Mayor Noel C. Taylor requesting an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. WITHD~A~g (1) RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. REGULAR AGENDA Hearing of Citizens Upon Public Matters: None. Petitions and Communications: a. A communication from the Roanoke City School Board requesting appropriation of $57,000.00 for roof impro- vements, representing the second installment of the Schools' share of the fiscal year 1987-88 Capital Maintenance and Equipment Replacement Fund. Budgey~ Orc~nance No. 28859 {5-0). Reports of Officers: a. City Manager: Briefings: None. Items Recommended for Action: A report with regard to recommended expenditures for fiscal year 1987-88 Capital Maintenance Equipment Replacement Program. Concurred in recommendation. 2. A report recommending that Downtown Roanoke, Inc., be granted permission to install holiday decorations on certain City-owned light standards and other facilities along Jefferson Street, Campbel I Avenue and Church Avenue in the Downtown Business District. Re~sol~/J~on No. 28860 A report recommending extension of the Vacant Lot Homesteading Program to include homesteading lots to persons wishing to build or move houses into Conservation Areas and Rehabilitation Districts, and appropriation of funds therefor. Bud~q¢~ 0rd~nance No. 28861 and R~solution No. 28862 15-0). 4. A report concurring in a report of the Bid Committee recommending acceptance of the bid submitted by Dresser Industries, Inc., for replacement of the No. 5 Blower at the Water Pollution Control Plant, in the amount of $47,690.00, and transfer off funds therefor. Budg~ Ordinance No. 28863 and Ordinance No. 28864 {5-0). 5. A report concurring in a report of the Bid Committee recommending acceptance of the bid submitted by International Salt Company to supply 1,000 tons of deicing salt, in the total amount of $36,580.00. Ordinance Nc. 28865 (5-01. (2) 10. 6. A report with regard to selection of a Health Care Provider for Hospitalization Coverage. Budget 0rdinance No. 28866 and 0r~inance No. 28867 (5-0). Reports of Corr~littees: a. A report of the committee appointed to tabulate bids received for alterations and additions to Fire Station No. 1, 13 East Church Avenue, recommending award of a contract to Construction Services of Roanoke, Inc., in the amount of $84,138.00. Robert A. Garland, Chairman. Budg~ 0rdinance No. 28868 and Ordinance No. 28869 (5-0). Unfinished Business: None. Introduction and Consideration of Ordinances and Resolutions: Ordinance No. 28854, on second reading, providing for the sale and conveyance of a parcel of land owned by the City, bearing Official Tax No. 1070808, to David A. and Diana H. McCray and John R. and Betty M. Newbill, in the amount of $2,000.00. Ordinance No. 28854 {5-0). Ce Ordinance No. 28855, on second reading, authorizing a cer- tain assignment of the lease for the former No. 6 Fire Station located on Jamison Avenue, S. E., from the Southeast Action Forum, Inc., to the League of Older Americans for use as the Southeast Diner's Club. Ordinance No. 28855 {4-0) (^Ir. Bowe~ abstaining). Ordinance No. 28856, on second .eadi~g, granting to the Commonwealth of Virginia, State Air Pollution Control Board a revocable permit providing for the installation of an air pollution monitoring device in the non-paved portion of the right-of-way of Mulberry Street, N. W. O~dinance No. 28856 {5-0). Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council· Other Hearings of Citizens: AdjouAnedat 9:15 p.m. (3) Or, ce of fl~e O~/ O~ November 10, 1987 File #51 Mr. Randy A. Bohon, President A. B. Properties Affiliated Services, Inc. 3622 Bohon Street, N. E. Roanoke, Virginia 24012 Mr. Barry Fogel A. B. Properties Affiliated Services, [nc. 810 Ramao Road Vinton, Virginia 24179 Gentlemen: At the regular meeting of the Council of the City of Roanoke on Monday, November 9, 1987, a public hearing was held on your request that a tract of land containing one-fifth acre described as Lot 12, Block 12, Northfield Addition, located on the corner of Hollins Road and Drew Avenue, N. E., designated as Official Tax No, 3280406, be rezoned from RM-1, Residential Multi-Family District, to C-1, Office District, subject to certain proffered conditions. Pursuant to a roll call vote of the Council, the request for rezoning was denied. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP: ra pc: Mr. and Mrs. Lawrence S. Breeding, 3811Hollins Road, N. E., Roanoke, Virginia 24012 Ms. Maggie I. Henderson, 3802 Fleming Avenue, N. E., Roanoke, Virginia 24012 Ms. Viola N. Campbell, 3735 Hollins Road, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Andrew T. Perdue, 3516 Birchwood Avenue, N. E., Roanoke, Virginia 24012 Mr. and Mrs. George R. Bandy, 3812 Fleming Avenue, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Paul W. Dickinson, 621 Drew Avenue, N. E., Roanoke, Virginia 24012 Room4.56 MunlclpalBullding 215 C~urch Avenue, S.W. Roanoke, Vlrg~nlo24011 (703)981-254~i Mr. Randy A. Bohon, Mr. Barry Fogel Page 2 November 10, 1987 President pc: Mr. and Mrs. Joseph W. Ferguson, 543-545 Wentworth Avenue, N. E., Roanoke, Virginia 24012 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Corrgnission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Con~nission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of public Works Mr. Kit B. Kiser, Director of Utillities and Operations Mr. William M. Hackworth, Assistan't City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Corr~nission Ms. Toby S. Brown, Secretary, Cityl Planning Cor~mission Ms. Doris K. Layne, Office of Real Estate Valuation Roanoke City Planning Commission November 9, 1987 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Request from A. B. Properties Affiliated Services, Inc., that property located on the corner of Hollins Road and Drew Avenue, N.E., designated on Roanoke City appraisal map as official tax number 3280406, be rezoned from RM-1, Residential Multi-Family District, to C-i, Office District, such rezoning to be subject to certain conditions proffered~by the petitioner. I. Back,round: me Purpose of the rezoning is to permit the use of the property for an office. Petition was submitted on August 12, 1987, and contained the following proffered conditions: 1. The property will only be used for office purposes; and 2. There will be no signs erected on the property. C. Site plan was submitted for informational purposes only. Propert~ was the subject of two previous rezoning requests in 3une and December, 1986. At the June 4, 1986, public hearing before the Planning Commission adjoining property owners voiced opposition to the rezoning based on its impact on the stability of the neighborhood. The request was withdrawn by the petitioners after the Planning Commission voted 3-1 to deny the request. The major reason for recommending denial was that the rezoning would encroach into a relatively stable residential neighborhood and that it would have the effect of encouraging continued strip development along Hollins Read. The second rezoning request submitted in November, 1986 was withdrawn before the Planning Commission's public hearing. Room 355 Municipal Building 215 Church Avenue, 5 W Roanoke, Virginia 24011 (703) 981-2344 Roanoke City Council Page 2 November 9, 1987 Plannin~ Commission public hearing was held on September 2, 1987. Mr. Lawrence Breeding (3811Hollins Road) appeared in opposition to the request and presented a petition signed by 41 residents also in opposition (attached). Four other residents also spoke in opposition to the request. The residents' primary concern was the impact of the requested rezoning on their residential area. Plannin~ staff recommended denial of the request noting that if approved, the rezoning could have the effect of increasing commercial development pressure on adjoining residential property. Additional proffered condition to the petition to rezone which was proffered at the September 2, 1987, hearing was filed on October 16, 1987. The following additional condition was proffered: The present condition of the building will be maintained in- cluding fencing, landscaping, and parking. II. Issues: Zonin~ would change from ILM-1 to C-1. C-2 and LM zoning exist along Hollins Road to the north and south. Remaining surrounding tracts are zoned RM-1. Proposed zoning would encroach into a residential neighborhood. The new Zoning Ordinance allows a separate C-1 district of less than two (2) acres to be created when it abuts an existing C-2 district. Land use is consistent with the character of the surrounding area. Land fronting on Hollins Road has in recent years been developed for commercial and industrial purposes. Buffering requirements of the new Zoning Ordinance will minimize somewhat the visual impact of the proposed office on adjoining residences. Traffic generated from the proposed office use would be minimal and would not impact the surrounding residential neighborhood. Neishborhood will not be detrimentally impacted by the proposed office use. Rezoning to C-1 may, however, have an impact on the future development potential of adjoining residential properties. Comprehensive Plan recommends that existing neighborhoods be protected from non-compatible uses and strip commercial development should be discouraged. Roanoke City Council November 9, 1987 Page 3 III. Alternatives: A. City Council deny the rezoning request. 1. Zoning remains RM-1. 2. Land use is unchanged. 3. Transportation is unchanged. 4. Neighborhood is unchanged. 5. Comprehensive Plan is followed. B. City Council approve the rezoning request. Zoning becomes C-1 with conditions which minimize somewhat the impact of the use on the adjoining residences. Potential is increased for future commercial development in the neighborhood especially those lots fronting on Hollins Road. Land use changes from residential to office. Proffered conditions limit use to office. 3. Traffic impact would be minimal. Neighborhood would not be detrimentally affected by the proposed use. The rezoning could, however, have the effect of increasing commercial development pressure on adjoining residential property. Comprehensive Plan is followed to the extent that the proposed commercial development will have a minimal impact on the area. VI. Recommendation: The Planning Commission recommended denial of the rezoning request by a vote of 7-0. The Commission felt that approval of the pro- posed rezoning is inappropriate at this time since the area is Roanoke City Council Page 4 November 9, 1987 still a relatively stable residential neighborhood. It was also noted that approval of the requested rezoning would contribute to commercial strip development along Hollins Road. Respectfully submitted, Roanoke City Planning Commission SSG/JRM/tsb attachments co: Assistant City Attorney Director of Public Works City Engineer Building Commissioner/Zoning Administrator Petitioner LOCATION ~)lll III VIRGINIA: RE: IN THE COUNCIL OF THE CITY OF ROANOKE Rezoning of a tract of land lying at Lot) 12, Block 12, Northfield Addition, located on the corner of Hollins Road and Drew Avenue, N.E., Roanoke Virginia 24012, from RM-1, Residential Multi- Family District, to C-l, Commercial Office District. PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE. 1. The petitioner, A.B. Properties Affiliated Services, Inc. own a certain tract of land located in the City of Roanoke, Virginia, containing one-fifth acre known as Lot 12, Block 12, Northfield Addition, located on the corner of Hollins Road and Drew Avenue, N.E., Roanoke, Virginia 24012, and designated on Roanoke City Appraisal >tap as Official Tax Number 3280406; the said tract is currently zoned RM-1, Residential Multi-Family District. A site plan map of the property to be rezoned is attached as Exhibit A. 2. Pursuant to Article VII of Chapter 36, Code Qf the City of Roanoke (1979), ~s amended, the petitioners request that the said property be rezoned from RM-1, Residential Multi- Family District, to C-l, Commercial Office District, for the purpose of using an existing building as an office. 3. The petitioners believe that the rezoning of the said trgct of land will further the intent and purposes of the City of Roanoke's Zoning Ordinance and it's (Cont.) comprehensive plan, in that it will be in the best interests of the City. Petitioners' hereby offer the following proferred conditions they will be bound by: The property will be used only for office purposes. There will be no signs erected on the property. Attached as Exhibit B are the names and addresses of the owner or owners of all lots or property immediately across a street or road from the property to be rezoned. WHEREFORE, the petitioners request that the above described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted, A.B. Properties Affiliated Services, Inc. By: , President R. Bohon B. Fogel Randy Bohon 3622 Bohon St. Roanoke, VA 24012 362-1320 Barry Fogel 810 Ramao Rd. Vinton, VA 24179 342-3737 CiTY September 2, 1987 City Planntn$ ComJtaeioa · Roanoke, ?ir$inia Re: Rezontn8 of 3801Hollinm Road .I~ an effor~ to further minimize the impact on the surroundin$ nelshbor~ood, we, the undersisned petitioners, proffer the followin$ additional conditiom to which we will be bound: The present condi~ion of the buildin8 will be maintained .includin~ fencing, landscapin~, and parking. This condition was initially proffered, but excluded from'our originial petition on the advice okMs. E. ~. Gunter that it was not enforceable. Subsequently, Mr. John Marlles suggested that this condition should be proffered, and we did so. We submitted this proffered condition to him in-writing prior to t~e 9/2/87 Planning Commission meeting. He assured the petitioner that he (Mr. Marlles) would forward this proffer to the City Clerk. As a result of Mr. Marlles' failure to do so, our petition was withdrawn from the 10/12/87 City Council Agenda. We are hereby resubmitting this copy of the additional proffered condition. Respectf'ully submitted, A. B. Properties Affiliated Services, Inc. Randy Bohou, Pres. Bar r.y Fogel 3801 Hollins Rd. The names and addresses of the adjacen: property owners are: 1. Lawrence S. & Barbara Breeding Tax ~ ~ - 3811 Hollins Kd., N.E. Roanoke, VA 24012 e ~ggie I. Henderson 3802 Fleming Ave., Roanoke, VA 24012 ~ax ~ 3280412 Campbell Realty !nc. ~7~5 ~'~ ~'~ .L~. ........ Roanoke, '¢A 24012 ~--¢ ~ ~2~O501 ~ndrew Perdue 3516 2irchwood Ave., Roanoke, '¢& 24012 Tax ,? 31~1272 MR. & Mrs. Bandy 3812 Fleming Ave., Roanoke, VA 24012 N.m. Tax # 3280411 Mr. Dickenson 621 Drew Ave., N.E. Roanoke, VA 24012 Tax ~ 3280503 WE THE UNDERSIGNED OPPOSE THE RE-ZONING OF THE PROPERTY LOCATED AT 3801 HOLLINS ROAD N.E. ROANOKEt VIRGINIA: SIGNATURE DATE I AD~K~SS I WE THE UNDERSIGNED OPPOSE THE RE-ZONING OF THE PROPERTY LOCATED AT 3801 HOLLINS N.E. ROANOKE VIRGINIA: SrGNA~0~U~ DATE ADDRESS APPLICATION FOR REZONING (Original in Planning Office) City Council City of Roanoke Roanoke, Virginia Gentlemen, The undersigned hereby support the conditional rezoning of Lot 12, Block 12, Northfield Addition from RD Residential Duplex to CN Commercial Neighborhood District, subject to the condition that the property will be used only for office purposes. 1) . ADD~]SS: AVE. C-2 :Denotes Recent Sale Activity. 3280302 3913 Hollins Rd. 3280303 3907 Hollins Rd. 3280304 3901 Hollins Rd. 3280401 3843 Kollins Hd. 3280402 3835 Hollins Rd. 3280406 3801Hollins Rd. 3280501 3735 Hollins Rd. 3280502 3729 Hollins Rd. 3280504 631 Drew Ave. 3280505 701 Drew Ave. 3280506 709 Drew Ave. 3280412 3802 Fleming Ave. 3280408 3836 Fleming Ave. 3280305 3861 Fleming Ave. 3280310 3823 Fleming Ave. Of the 31 properties located in the properties have been involved have occured since 1981. This that the subject neighborhood Subject Property RECENT SALES ACTIVITY IN SUDJECT NEIGHBORHOOD / Sale Dates Currently For Sale O7-24-'S7 05-01-'79 07-31 - ' 81 / 09-14-' 71 03-23-'57 / 0~-29-'86 / 05-28-'73 / / 05-14-'81 / 07-16-'86 / 05-18-'81 09-08-'77 06-12-'86 06-27-'86 02-06-'84 09-09-'83 02-06-'84 07-07-'82 07-05-'78 12-16-'85 12-16-'85 04-12-'84 11-06-'84 subject neighborhood, 15 of those in 22 sales. Of those 22. sales, 17. sales extremely high sale activity demonstrates is very unstable. The rezoning of the can only serve to help stabilize the neig~oorhood. Hollins Road; which fronts the subject property, is an extremely noisy, high traffic, commercialized, four lane major throughfare, connecting Interstate 581, Hershberger Rd., Williamson Rd., and various secondary roads with Orange of several trucking companies being (Costal Trucking, Lawrence Transfer, Trucking Company, Standard Trucking, Ave.,(Rt. 460). As a result located on Hollins Rd., Preston Truck Lines, Halls Mason Dixon Trucking Co., Consolidated Freight Lines, Pilot Freight Lines, Grand Piano and Furniture Co. Warehouse, Roanoke Public Warehouse, Gulf Oil Corp., Berglund Chevrolet Storage Lot, Wilson Trucking Co., Keep-on- Trucking Road Service and Garage, Roanoke Pump Sales and Service, Dominion Propane Co., Material Handling and Engineering, and Estes Express Truck Lines), a very large number of trucks pass in front of the subject property each day. According to the City of Roanoke Traffic Engineer, and evidenced by the Roanoke Valley Regional Area Traffic VQlume Study, (see next page), approximately 13,000 vehicles pass in front of the subject property, 3801 Hollins Rd., each day. With the development of Hershberger Rd. into a major shopping center and business area, the traffic volume on Hollins Road can only increase. < .'., RESIDENTIAL APPRAISAL REPORT The subject property is located in a neighborhood where the present land use and future land use is a combination of residen- tial and commercial use, as evidenced by an appraisal completed on June 22, 1986 of the subject property. In a typical neighborhood it is possible that property values could be affected in a negative way by nonconforming rezoning. However, the rezoning requested is not nonconforming and the subject neighborhood is not a typical neighborhood. A typical residential neighborhood is not directly fronted by an extremely high traffic four lane road as is the subject neighborhood. A typical residential neighborhood does not have a nearly 50% turn- over rate in sales as does the subject neighborhood. A typical residential neighborhood does not have commercially zoned business and multihousing property within its neighborhood boundaries as does the subject neighborhood.. A typical residential neighborhood is not surrounded by commercial, light manufacturing, and heavy manufacturing zoned property as is the subject neighborhood. Therefore, there can be no doubt what-so-ever that the subject neighborhood is not a typical residential neighborhood, but rather a very different nonconforming neighborhood in which conditional rezoning does not adversely affect it in any way. The most recent evidence of proof of this is the rezoning of 3735 Hollins Road, which is inside the subject neighborhood boundaries. Since the rezoning of 3735 Hollins Road, from RD to C-2 on August 24, 1981, the Roanoke City assessment of the adjacent properties have remained stable and have not declined in any way, nor has it low- ered the resale value of any property in the subject neighborhood. 1. Lawrence S. & Sarbara ~2reedin§ ~'~' " VA 24012 of .,.u,. ~dja~on~ property owners are: APPROVES OF REZONING e ~ ~' ~ ' N.E. 3802 .le..ln6 ~ve., Roanoke, VA 24012 '2ax P 32SO412 APPROVES OF REZONING Campbell Real:y Inc. 3735 Hcllins Rd., Roanoke, :,rA 24012 APPROVES OF REZONING Andrew Perdue 3516 Sirchwood Ave., ...:. Roanoke, " .~ 24012 City Council City of Roanoke Roanoke, Virginia Gentlemen, The undersigned hereby support the conditional rezoning of Lot 12, Block 12, Northfield Addition from RD Residential Duplex to CN Commercial Neighborhood District, subject to the condition that the property will be used only for office purposes. 25) 26) City Council City of Roanoke Roanoke, Virginia Gentlemen, The undersigned hereby support the conditional rezoning of Lot 12, Block 12, Northfield Addition from RD Residential Duplex to CN Commercial Neighborhood District, subject to the condition that the property will be used only for office purposes. City Council City of Roanoke Roanoke, Virginia Gentlemen, The undersigned hereby support the conditional rezoning of Lot 12, Block 12, Northfield Addition from RD Residential Duplex to CN Commercial Neighborhood District, subject to the condition that the property will be used only for office purposes. 10 11 12 13 14) ,~:~DRESS: ;.DJ;~.Cz,~T , ~0 ,',:~CIALLY ZOi?~D PROPERTY (3735 liollins Rd.) Campbell _~eal~ ~: .... · .... , Values Prior To Rezoning Date -o 3,,01 Hollins Rd. 8/11/'81 Land ~ ~ ~m~rov. 4500 50000 Values After 621 Drew Ave. 3729 Hollins Rd. ? -'~ ~,~, prov. Land Im~rov. 4500 ~9~00 9000 36000 Date 3S01 i:oilins Rd 621 Drew Ave. ~2n "' . ~. ~, Hollins ~a. Land i_m,~,rov. Land ~ ~ ~ .... ~ro ~. ~m~.~o~. Land ~,~- - 1 0/07/'82 4500 30000 4500 29500 9000 5~000 ~ 1/08/'83 ~=~a ' ~ ~.~,~ 30000 4500 29500 :~000 5~000 7/O1/'~4 4500 ~-'~ ~ ~uuuO 4500 29500 9000 51000 8/13/'85 4500 30000 4500 29500 9000 51000 6/11/'86 4500 30000 4500 29500 CO00 64000 Neighborhood Analysis The subject neighborhood is fronted by a 4 lane major thoroghfare on Hollins Road and bordered completely on the remaining three sides by light manufacturing and commercially zoned property. The subject neighborhood is comprised of 31 lots, partially consisting of an office building, one 12 unit apartment complex, one 4 unit apart- ment complex, 2 duplexes and 5 single family rental properties. According to the Roanoke City Real Estate Valuation Office, 15 properties located in the subject neighborhood sold 22 times with the sale dates ranging from 1979 through 1987 resulting in a 71% sales activity. This abnormal amount of sale activity in such a small neighborhood represents a very unstable neighborhood. This destablization places the subject neighborhood in a phase of decline which can possibly ~e reversed with controlled rezoning such as that being requested by A.B. Properties Affiliated Services, Inc. The rezoning of the subject property would result in.almost no discernable change of use already allowed under current zoning, and would be of temendous benefit to the City of Roanoke and the neighborhood by helping to stablize property values and reverse the trend of declination now suffered by the neighborhood. Area Analysis The subject propert~ is located on a corner lot in the midst of a commercialized area fronting the east side of a four lane busy main thoroughfare on Hollins Road. The subject property is sur- rounded by commercial property with such property immediately adjacent to the south side of the subject property, 2 lots to the rear of the subject property, and 9 lots to the north of the sub- ject property. Immediately adjacent to and south of the subject property, is a continuous 1/2 mile of commercial and light manu- facturing property comprised of the following: Campbell Realty, a 4 unit apartment complex, two billboard signs, Ferris Shell Station, Quick-ette Food Mart, Williams Auto Repair, Hardees, Security Scale, Costal Trucking, Virginia Avenue Auto Sales, Peoples Drug Store, Big Lots, and United Virginia Bank. Continuing 1~ miles south on Hollins Road from the'end of the above stated half mile of commercial and light manufacturing property until Route 460 is reached, is commercial and light manufacturing property interspersed with residential properties, with an average buffer zone between commercial property and residential property of 3 feet. This commercial and light manufacturing property is comprised of the following: Industrial Saw and Mower Service, Lindbergh Court Grocery Store, Pizza King, Red Ball Lumber Co., Lawrence Transfer, Rainbow Thrift Store, Rainbow Bakery, Snappy's Store, Imperial Floor and Tile, National Alignment, On Target Gun Shop and Range, Carter Cabinet Shop, Bud Weaver Air Conditioning, Dixie Carpet and Tile Co.,Brammer Welding Supply Co., Preston Truck Lines, Standard Trucking, Mason Dixon Trucking Co., Guard Rail Inc., Consolidated Freight Lines, Hall's Trucking Co, Pilot Freight Lines, Grand Piano and Furniture Co. Warehouse, Roanoke Public Warehouse, Berglund Chevrolet Storage Lot, Roanoke Apple Products Co., Taylor Insulation Co., Gulf Oil Corp., Roanoke Pump Sales and Service, Wilson Trucking Service, Keep-On Trucking Road Service and Garage, W. B. Goode Co. llqc., [~omiaion Propane Co., Material Handling and Engineering, [~stes Express Lines, and Century Business Center. (cont.) Beginning immediately 9 lots north of the subject property is property zoned light manufacturing, which borders the subject neighborhood and is located approximately 6 feet from the north side of a house located in the subject neighborhood. From the light manufacturing property stated above and continuing for one mile are other light manufacturing and commercial property comprised cf the following: Turbo Food Mart, Soft Brushes Car Wash, White- side Laundry Center, Plantation Car Wash, Jim Richard's Barber Shop, Second Act Clothing Store, Claudette's Hair Center, T-Roy's Restauran~ Morgan Discount Drapery, The Real Estate Center, Diet Center, Adventureland, Dr. Kenneth Smith Dentist Office, All American Pools, Tom Boy Supermarket, Eli Lilly and Co. Plant, Frontier Apart- ment Complex, John's Mower and Saw Service, Food Lion Supermarket, Revco Discount Drug Store, Movie Time Video, Hair Works, Star City Roller Skating Rink, Edenburg Square, Amoco Service Station and Dominoe's Pizza. Two lots to the rear of the subject property is property zoned light and heavy manufacturing with Norfolk Southern Railroad tracks running north to south along the back yards of houses in the subject neighborhood, and Mason-Litteral Electrical Contractors Warehouse located across said railroad tracks. General Information Mr. Bohon, President of A.B. Properties Affiliated Services Inc., has for the past 32 years lived one block west of the subject property on Bohon Street, so named after his grandfather, Wilson Bohon, for his contribution in developing the surrounding area. Mr. Bohon's parents, grandmother, sister and brother-in-law also live on Bohon Street, and as such, Mr. Bohon has both a professional and very personal concern for the proper development of the area. Mr. Bohon currently operates a real estate service oriented business from his home on Bohon Street, specializing in appraisal, and feels in his opinion that the rezoning of 3801 Hollins Road from residential duplex to conditional commercial, will be beneficial to the City of Roanoke and the subject neighborhood, by serving to help stabilize the property values in the neighborhood, and to re- verse the current declining status of the neighborhood. Since the purchase of the subject property located at 3801 Hollins Road, N.E., over $12,000.00 has been Spent on repairs and improvements in an effort to show the surrounding property owners that the owner of said subject property, A.B. Properties Affiliated Services, Inc., takes pride in the appearance of the neighborhood, and would like to reverse the current existing unstable condition of said neigh- borhood. As a result of these efforts, 29 adjacent and surrounding property owners now support the rezoning of the subject property from R M to C1, Commercial Office. This is the second time a petition to rezone 3801Hollins Road has been officially filed and submitted to the City of Roanoke. The first time said petition was submitted was prior to any repair or improvements having been made to said property. At the subse- quent hearing, four neighborhood residents showed an~ expressed their concern that the rezoning of said property might result in property changes to 3801 No]]ins Road which would not b]end with existing structures. They were also conc,N-ned about tbe s~ze and (Cont. ) placement of any signs on said property. Even though the City Planning office recommended approval of the rezoning request, stating that the subject neighborhood would not be detrimentally affected by the proposed use, Mr. Bohon, in an effort to work with his new neighbors to the fullest extent possible, withdrew the rezoning petition and set up meetings with his neighbors. As a result of these meetings, Mr. Bohon has made repairs and improvements to the subject property in keeping with other existing structures in the neighborhood, and assured the neighbors that no sign would be erected on the property. As a result of Mr. Bohon's efforts, a deteriorated piece of rental property, a source of numerous neighbor complaints, was converted to an attractive, functional potential office, gaining the support of 29 adjacent and surrounding property owners who signed a petition supporting the rezoning. The subject property is not suitable for use as residential property because of its location on an extremely noisy and high traffic four lane thoroughfare on Hollins Road, and its location adjacent to a busy and thriving real estate office, Campbell Realty. The requested rezoning can only be beneficial to the neighborhood and the City of Roanoke. Mr. Bohon does not want strip rezoning in the subject area, but rather, controlled transitional rezoning in an effort to better stabilize the area and create more of a blend of residential and commercial properties, rather than abrupt zoning now existing in the area, such as Light Manufacturing and Heavy Manufacturing adjacent to Residential Zoning. Roanoke City P~anning Commission June 4, 1986 Mrs. Susan S. Goode, Chairwoman, and Members of the Planning Commission Roanoke, Virginia Dear Members of the Commission: Subject: Request from Randy A. Bohon and Margaret E. Simpson that Lot 12, Block 12, Northfield Addition, located at the corner of Hollins Road and Drew Avenue, N.E., and designated Official Tax No. 3280406, be rezoned from RD, Duplex Residential District, to C-2, General Commercial District, such rezoning to be subject to certain conditions proffered by the petitioner. I. Backsround: Purpose of the rezoning is to permit the operation of an office offering real estate-related services. Petition was submitted on May 12, 1986, contained the following proffered condition: "The tract as rezoned will be used only for the purpose of a business office, to be located in the existing building." C. Site plan was submitted for informational, purposes only. II. Issues: Zonin~ changes from RD to C-2. Adjacent zoning to the south is C-2, along Holltns Road. Remaining surrounding tracts are zoned RD. Land to the east, adjacent to the rail lines is zoned for industrial development. Land use is consistent with the character of thee surrounding area. Land fronting on Hol!ins Road has in recent years been developed for commercial and industrial purposes. The proposed use provides an appropriate transition between the residential neighborhood to the north, and the more intensive commercial development to the south. Ce Transportation issues ave the location of the existing driveway and the location of the entrance to the proposed parking area. City Traffic Engineer recomm~ends that the existing entrance be closed and that the proposed entrance he moved further from the intersection. D. Utilities would not be adversely impacted. Neighborhood should not be adversely impacted. Landscaped buffers will be required along the north and east sides of the site. Preservation of the existing building will help maintain the character of the neighborhood. Resident who contacted staff was primarily concerned about the potential for retail businesses to locate on the site. me Comprehensive Plan recommends that existing neighborhoods be protected from non-compatible uses. Strip commercial development should be discouraged. Commercial uses should be adequately buffered from surrounding residential uses. III. Alternatives: A. Recommend approval of the request. 1. Zonin~ changes from P~ to C-2. Land use is changed from residential to business offices. Proffered conditions limit use and preserve existing structure. 3. Transportation not impacted. 4. Utilities not impacted. Neishborhood affected by encroachment of commercial zoning. Physical impacts are minimal. Comprehensive Plan is followed to the extent that proposed commercial development has a minimal impact on the area. B. Recommend denial of the request. 1. Zonin~ remains RD. 2. Land use is unchanged. 3. Transportation unchanged. 4. Utilities unchanged. 5. Neighborhood unchanged. 6. Comprehensive Plan is followed. IV. Recommendation: It is staff's recommendation that the petition be approved as proffered. The proposed development will have a minimal impact on the surrounding neighborhood and is consistent with existing development in the area. Respectfully submitte/~ ~)ohn E. Herrithew City Planner JEM:mpf attachments cc: Assistant City Manager Assistant City Attorney Director of Public Works City Engineer Building Commissioner/Acting Zoning Administrator Petitioner Petition Highlights We are against uncontrolled commercial strip zoning in the subject area. For said area, we desire controlled, transitional zoning, such as that being requested by this petition. The requested rezoning would allow the residential and commercial properties to blend together, which would stabilize the subject area and promote growth instead of decline. We wish to avoid any further zoning of the type currently in existence in the subject area, which consists of residentially zoned properties adjacent to light manufacturing zoned properties, such as in the subject neighborhood. The development of Hollins Rd. into a major four lane throughfare, and resulting commercial development in the subject area, has irrevocably changed the highest and best use of the subject property from residential to commercial use. We believe, without reservation, that the subject ~roperty can only be usefullto the~ City of Roanoke, A.B. Properties, and the surrounding area, as such. The subject neighborhood is surrounded by, and contains commercially zoned properties. Therefore, the rezoning of the subject property would not in any way adversely change the subject neighborhood or .surrounding area. We have done everything possible to work with the surrounding property owners concerning this rezoning. We have taken extensive time to meet individually with said property owners to gather their input, and have abided by their wishes of improving the subject property to blend with the surrounding structures, and have assured them no sign would be erected on the subject property. As a result of these efforts, we have the support of 29 adjacent and surrounding property owners located on all four sides of the subject property. Of the thirteen residential type properties located in the subject neighborhood, and fronting Hollins Rd. as is the subject property, nine owners of said properties support the rezoning of 3801 Hollins Rd. from residential to commercial use. Of the thirteen residential type properties located in the subject neighborhood and fronting Hollins Rd., as is the subject property,. nine owners of said propertiel support the rezoning of the subject property from residential to commercial use (See signed petition) Following are pictures taken from properties adjacent to and up to five blocks both north and south of the subject property. As can be clearly seen, business properties co- exist side by side with residential properties in both the subject neighborhood and surrounding neighborhoods. The rezoning of the subject property from RM-1 to C-l, would not in any way change the subject or surrounding neighborhoods into non-compatable uses, and therefore said rezoning is full in line with the Comprehensive Plan. TWO blocks south of subject property looking towards subject Two blocks north of subject pro?erty looking toward the s%~bject View of vacant property directly across Hollins Rd. frcm Subject Property. Location- Subject Neig_hborhood Grading of new site for Warehouses at the end of Drew Ave. View of Subject property 3801 Hollins Rd. (Picture taken from the adjacent commercial property of Campbell Realty) View from .... ~.!,.ct property to Campioe!l Realty located adj,~.~<,'nt to sub iect property at Drew Ave. Location - Subject Neighborhood View from subject property to 621 Drew Avenue Location Subject Neighborhood Newly constructed mini-warehouses behind subject property on Fleming Avenue Location - Subject Neighborhood Newly constructed car wash besid~ residential property at 3919 Hollins Road VIEWS OF MULTI-UNIT HOUSING LOCATED IN SUBJECT NEIGHBORHOOD 12 - Units 709 Drew Avenue 4 Units 3729 Hol!ins l{oad 1 block south of subject property on Hollins Rd. (Quickette store adjacent to residential property) 2 blocks south of subject property on Hollins Rd. (Hollins Road Plaza adjacent to residential property) 2 blocks south of subject proper¥ on Hollins Rd. (Industrial Saw and Mower Service adjacent to residential property) 2 Blocks south of subject property on Hollins Rd. (Lindbergh Court Grocery Store adjacent to Residential Property) 3 blocks seuth of subject property on Hollins Rd. (Pizza King Restaurant adjacent tc residential property) 4 blocks south of subject property on Hollins Rd. (Red Ball Lumber Co. adjacent to residential property) ~-"' 14 blocks south of subject on Hollins Rd. ~(Lawrence Transfer and Sterage offices adjacent to residential property) 4 blocks south of subject. property on Hollins Rd. (Lawrence Transfer and Storage warehouse adjacent to residential property) 5 blocks south of subject property on Hollins Rd. (Rainbow Bakery adjacent to residential property) 2 blocks north of subject property on Hollins Rd. ~i%11 (Tom Boy Supermarket adjacent to residential property) 2 blocks north of subject property on Hollins Rd. (Frontier Apartment complex adjacent to residential property) ~ .... ~--- 2 blocks north of subject .... ~' property on Hollins Rd. (second view of Tom Boy Supermark,et and Frontier ,.i~!~ .... .~_ ~ ,.~.~ Apartments adjacent to ~~~iii~ residential property) blocks north of subject )roperty on Hollins Rd. John's Hewer Service adjacent to residential property) 4 blocks north of subject property on Hollins Rd. ,(View of Frontier Apts. and Eli Lily factory) November 9, 1987 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: A. B. Properties Affiliated Services, Inc. - Rezoning Dear Mrs. Bowles and Gentlemen: This is in regard to the request of A. B. Properties Affiliated Services, Inc., to rezone a tract of land in the City located on the corner of Hollins Road and Drew Avenue from RM-1 Residential-Multi-Family, Low Density District to C-I, Office District. A petition has been filed with the City by citizens opposed to the rezoning. It is my opinion that a sufficient number of signatures have been set out in this petition to invoke the provisions of §62(5) of the Roa- noke City Charter which provides with reference to amendments to the City's Zoning Map, in pertinent part, as follows: "Such regulations, restrictions, and boundaries may from time to time be amended, supplemented, changed, modified or repealed. In case, however, of a protest against such change signed by the owners of twenty per centum or more either of the area of the lots included in each proposed change, or of those immediately ad- jacent in the rear thereof, or of those directly opposite thereto, such amendment shall not become effective except by the favorable vote of five- sevenths of all the members of the Council." According to City Official Tax Appraisal ~ps. there are seven parcels in the City which can be construed as being ad- jacent to the rear or opposite the one proposed to be rezoned. According to City records, the owners of these lots are as follows: The Honorable Mayor and Members of City Council November 9, 1987 Page 2 .Owner(s) Lawrence S. and Barbara S. Breeding 3811 Hollins Road, N. E. Roanoke Virginia 24012 Official Tax No. 3280405 Maggie I. Anderson 3802 Fleming Avenue, N. Roanoke Virginia 24012 Ee 3280412 Viola N. Campbell 3735 Hollins Road, N. E. Roanoke Virginia 24012 3280501 Andrew T. and Sallie W. Perdue 3516 Birchwood Avenue, N. E. Roanoke Virginia 24012 3181212 George R. and Jeanette C. Bandy 3812 Fleming Avenue, N. E. Roanoke Virginia 24012 3280411 Paul W. and Minnie G. Dickinson 621 Drew Avenue, N. E. Roanoke, Virginia 24012 3280503 Joseph W. and Susan C. Ferguson 543-545 Wentworth Avenue, N. E. Roanoke Virginia 24012 3181309 All of the record owners of four of the seven parcels which can be construed as being adjacent to the rear or opposite the one proposed to be rezoned have signed the petition. These are Lawrence S. and Barbara S. Breeding (Off. Tax No. 3280405), Maggie I. Anderson (Off. Tax No. 3280412), George R. and Jeanette C. Bandy (Off. Tax No. 3280411), and Paul W. and Minnie G. Dic- kinson (Off. Tax No. 3280503). Under these circumstances, I believe that the provisions of §62(5) have been met, and that the five-sevenths voting requirement applies. The Honorable Mayor and Members of City Council November 9, 1987 Page 3 I would be pleased to respond to any questions that the mem- bers of Council may have with regard to this matter. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCDJr:WMH:fcf CC: Mr. Barry Fogel W. Robert Herbert, City Manager Mary F. Parker, City Clerk October 22, 1987 File #51 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, this is to advise you that I have set a public hearing for Monday, November 9, 1987, at 7:30 p.m., on the following matter: (I) Request of A. B. Properties Affiliated Services, Inc., that u tract of land containing one-fifth acre known as Lot 12, Block 12, Northfield Addition, located on the corner of Hollins Road and Drew Avenue, N. E., designated as Official Tax No. 3280406, be rezoned from RM-1, Residential Multi-Family District, to C-1, Corrgnercial Office District, such rezoning to be subject to certain conditions proffered by the petitioner. For your information, I am enclosing copy of the City Planning Commission report on the abovedescribed matter. If you desire additional information prior to the public hearing, please do not hesitate to call me. MFP:ra Eno. CC: Sincerely. Mary F. Parker, CMC City Clerk Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Room456 Munlcll~alBuildlng 215C~urchA~enue, S.W. Roanc~e, Vlrglnlo24011 (703)98t-254¢ Ofltce of ~qe City aen~ October 21, 1987 File #51 Mr. Randy Bohon, President A. B. Properties Affiliated Services, Inc. 3622 Bohon Street, N. E. Roanoke, Virginia 24012 Mr. Barry Fogel A. B. Properties Affiliated Services, Inc. 810 Ramao Road Vinton, Virginia 24179 Gentlemen: I am enclosing copy of a report of the City Planning Commission recommending that the Council of the City of Roanoke deny the request of A. B. Properties Affiliated Services, Inc., that a tract of land containing one-fifth acre known as Lot 12, Block 12, Northfield Addition, located on the corner of Itollins Road and Drew Avenue, N. E., designated as Official Tax No. 3280406, be rezoned from RM-1, Residential Multi-Family District, to C-1, Commercial Office District, subject to certain proferred conditions. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, November 9, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Room456 MunlcipolBullding 215 Church A',~ue, S,W. Roanc~e, Vlrg~nla24011 (703)981-2541 Mr. Randy Bohon Mr. Barry Fogel Page 2 October 21, 1987 CC: Mr. & Mrs. Lawrence S. Breeding, 3811Hollins Road, N. E., Roanoke, Virginia 24012 Ms. Maggie I. Henderson, 3802 Fleming Avenue, N. E., Roanoke, Virginia 24012 Campbell Realty Inc., 3735 Hollins Road, N. E., Roanoke, Virginia 24012 Mr. Andrew Perdue, 3516 Birchwood Avenue, N. E., Roanoke, Virginia 24012 Mr. George R. Bandy, 3812 Fleming Avenue, N. E., Roanoke, Virginia 24012 Mr. Paul W. Dickenson, 621 Drew Avenue, N. E., Roanoke, Virginia 24012 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, iii, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Commission Ms. Toby S. Brown, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation Off~ce of ~he Ci~/Cle~ October 20, 1967 File #51 Mrs. Susan S. Goode Chairman City Planning Co~nission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Sect ion 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an additional proferred condition from A. B. Properties Affiliated Services, Inc., to the petition to rezone, requesting that a tract of land containing one-fifth acre known as Lot 12, Block 12, Northfield Addition, located on the corner of Hollins Road and Drew Avenue, N. E., designated as Official Tax No. 3280406, be rezoned from RM-1, Residential Multi-Family District, to C-1, Commercial Office District, subject to certain proferred conditions. Sincerely, ~l~%~,.~ Mary F. Parker, CMC City Clerk MFP:ra CC: Mr. Randy Bohon, President, A. B. Properties Affiliated Services, Inc., 3622 Bohon Street, N. E., Roanoke, Virginia 24012 Mr. Barry Fogel, A. B. Properties Affiliated Services, Inc., 810 Ramao Road, Vinton, Virginia 24179 Mr. John R. Marlles, Agent, City Planning Commission Ms. Toby S. Brown, Secretary City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room456 MunicipalB~ildlng 215 Church Av~que, S.W. Roanoke, Vlrg~nto24011 (703)981-254t ROANOKE TIMES ~ WORLD-NEWS AD NUMBER - 1~)2220082 PLIBLISHEP'S FEE - $74-.48 CITY CE ROANOKE C/C MAPY F PARKER CITY CLERKS OFFICE ROOM 456 MUNICIPAL BLDG ROANOKE VA 24011 STATE CF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNEDI AN OFFICER OF T IMES-WORLD CORPORATION, WHICH COR- PORATION IS PU~LISHEP OF THE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER )UBLISHED IN RCANOKE, IN THE STATE OF ~IRGINIA, DO CERTIFY THAT THE ANNEXED NtDTICE WAS PUBLISHED IN SAID NEWSPAPERS DN THE F[,LIOWING DATES 10/23/87 MORNING 10/30/87 MORNING WITNESS, NOTICE OF PUBLIC HEA~ING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Code of the City of Roanoke (1979), the City of Roanoke will hold a November 9, 1987, at 7:30 p.m., in Municipal Building, 215 Church Avenue, on the question of rezoning from RM-1, Article VII of Chapter 36.1 as amended, the Council of Public Hearing on Monday, the Council Chamber in the S. W., in the said city, Residential Multi-Family, Low Density District, to C-1, Office District, the following pro- perty: An approximately one-fifth acre tract known as Lot 12, Block 12, Northfield Addition, designated as Official Tax No. 3280406. This rezoning is to be subject to certain conditions prof- fered by the petitioner. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 21st day of October , 1987 Mary F. Parker, Please publish in full twice, once on Friday, October 23, 1987, and once on Friday, October 30, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 City Clerk Please bill to: Ms. Mary F. Parker, City Clerk Room 456, M~nicipal Building Roanoke, Virginia 24011 Office of the CilyCler~ August 12, 1987 File #51 Mrs. Susan S. Goode Chai.man City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Sect ion 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, [ am enclosing copy of a petition and Iist of property owner's ~rom A. B. Pr. operties Affi liated Services, Inc., .eq[lesting that a tract of land containing one- fifth acre known as Lot 12, Block 12, Northfietd Addition, located on the corner of Hottins Road and Drew Avenue, N. E., designated as Official Ta~c No. 32~0406, be rezoned from RM-1, Residential Multi-Family District, to C-1, Commercial Office District, subject to certain proferred conditions. Sincerely, ~l~ Mary F. Parker, CMC City Clerk MFP:ra CC: Mr. Randy Bohon, President, A. B. Properties Affiliated Services, Inc., 3622 Bohon Street, N. E., Roanoke, 'Virginia 24012 Mr. Barry Fogel, A. B. Properties Affiiiated Services, [nc., 810 Ramao Road, Vinton, Virginia 24179 Mr. John R. Marttes, Agent, City Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. Hackworth, Assistant City Attorney Room 456 Municipal Building 215 (~urch Avenue, S.W. Roonoke, Vlrginlo 24011 (703) 98"I-254'1 September 2, 1987 City Plannin$ Commission · Roanoke, Viriinim Re: Rezonin8 of 3801Hollins Road In an effor~ to further minimize the impact on the surrounding neishbor~ood, we, the undersigned petitioners, proffer the following additional conditiom to which we will be bound: The present condition of the building will be maintained .inaluding fencing, landscaping, and parkin$. This condition was initially proffered, but excluded from'our originial petition on the advice o~,Ms. E. ~. Gunter that it was not enforceable. Subsequently, Mr. John Marlles suggested that this condition should be proffered, and wl did so. We submitted this proffered condition to him in'writing prior to the 9/2/87 Planning Commission meeting. He assured the petitioner that he (Mr. Marlles) would forward this proffer to the City Clerk. As a result of Mr. Marlles' failure to do so, our petition was withdrawn from the 10/12/87 City Council Agenda. We are hereby resubmitting this copy of the additional proffered condition. Respectfully submitted, A. B. Properties Affiliated Services, Inc. By: Randy Bohon, Pres.. Bar r_y Fogel '87 VIRGINIA: RE: IN THE COUNCIL OF THE CITY OF ROANOKE Rezoning of a tract of land lying at Lot 12, Block 12, Northfield Addition, located on the corner of Hollins Road and Drew Avenue, N.E., Roanoke Virginia 24012, from RM-1, Residential Multi- Family District, to C-l, Commercial Office District. ) TO THE HONORABLE blAYOR AND MEMBERS OF THE COUNCIL OF THE OF ROANOKE. PETITION TO REZONE CITY The petitioner, A.B. Properties Affiliated Services, Inc. own a certain tract of land located in the City of Roanoke, Virginia, containing one-fifth acre known as Lot 12, Block 12, Northfield Addition, located on the corner of Hollins Road and Drew Avenue, N.E., Roanoke, Virginia 24012, and designated on Roanoke City Appraisal Map as Official Tax Number 3280406; the said tract is currently zoned RM-1, Residential Multi-Family District. A site plan map of the property to be rezoned is attached as Exhibit A. Pursuant to Article VII of Chapter 36, Code of the City of Roanoke (1979), as amended, the petitioners request that the said property be rezoned from RM-1, Residential Multi- Family District, to C-l, Commercial Office District, for the purpose of using an existing building as an office. The petitioners believe that the rezoning of the said tract of land will fu~ ther t:he intent and purpor;es ef the City of Roanoke's Zoninq Ordinanc2 and ~ k's ((?ont.) comprehensive plan, in that it will be in the best interests of the City. Petitioners hereby offer the following proferred conditions they will be bound by: The property will be used only for office purposes. There will be no signs erected on the property. Attached as Exhibit B are the names and addresses of the owner or owners of all lots or property immediately across a street or road from the property to be rezoned. WHEREFORE, the petitioners request that the above described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted, A.B. Properties Affiliated Services, Inc. By: /<~ , President R. Bohon B. Fogel Randy Bohon 3622 Bohon St. Roanoke, VA 24012 362-1320 Barry Fogel 810 Ramao Rd. Vinton, VA 24179 342-3737 ,35' The names and addresses of the adjacent Lawrence S. & ~r~ra ~reedin~ ~811 Holl!ns Rd., ~ r, Roanoke, VA 24012 Re ~.~ggie !. Henderson 3802 Fleming Ave., N.E. Roanoke, VA 24012 Tax ~> 3280412 e Campbell Realty Inc. 3735 = ' .oll~ns Rd., Roanoke, VA 24012 Tax ,.,~ 3280501 ~ndrew Perdue 3516 ='~ ~ '~ ~ ~i~C..wood Ave.~ ,~.~. Roanoke, VA 24012 MR. & Mrs. Bandy 3812 Fleming Ave., N.E. Roanoke, VA 24012 Tax # 3280411 Mr. Dickenson 621 Drew Ave., N.E. Roanoke, VA 24012 Tax # 3280503 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE STREET CLOSURE REQUEST OF: CiTY Request from A. B. Properties Affiliated Services, Inc. ) that property located on the corner of Hollins Road and ) Drew Avenue, N.E., designated on Roanoke City appraisal ) map as official tax number 3280406, be rezoned from RM-1) AFFIDAVIT Residential Multi-Family District, to C-l, Commercial ) Office District, such rezoning to be subject to certain ) conditions proffered by the petitioner. ) COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is secretary to the Secretary of the City of Roanoke Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 24th day of September, 1987, notices of a public hearing to be held on the 2nd day of September, 1987, on the street closure captioned above to the owner or agent of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 3280405 Lawrence S. & Barbara Breeding 3811Hollins Rd., N.E. Roanoke VA 24012 3280412 Maggie I. Henderson 3802 Fleming Ave., N.E. Roanoke VA 24012 3280501 Campbell Realty Inc. 3735 Hollins Road, N.E. Roanoke VA 24012 3181212 Andrew Perdue 3516 Birchwood Ave., NE Roanoke VA 24012 3280411 George R. Bandy 3812 Fleming Ave., NE Roanoke VA 24012 3280503 Paul W. Dickenson 621 Drew Ave., NE Roanoke VA 24012 M~r~la Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 26th day of August, 1987. Notary Public My Co~nntssion Expires: Office of Community Planning September 28, 1987 Hr. Randy Bohon 3622 Bohon Street Roanoke, VA 24012 Dear Mr. Bohon: In looking through my pending rezoning files, I noticed chat I have' not received a written withdraval of your request to rezone property at 3801 aollins Road, N.B. Would you kindly forward such a written response Co me ac your earliest convenience so chat I may close the file on this matter. Thank you for your prompt attention to this matter. Sincerely, Toby S.~Brown, Secretary Office of Community Planning /b cc: Mr. Barry Fogel Room 355 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office of lhe/vk:)yor November 5, 1987 Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session on Monday, November 9, 1987, to discuss personnel matters relating to vacancies on various authorities, boards, congnissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (I), Code of Virginia (1950), as amended. Sincerely, Noel C. Ta~ Mayor NCT:se F~om452 MunicipalBuilding 215 Church Av~nue, S.W. Roar'~ke, V~rginia24011 (703)981-2444 November 10, 1987 File #60-467-217 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~r. Schlanger: I am attaching copy of Ordinance No. 28859, amending and reordaining certain sections of the 1987-88 General Fund Appropriation Ordinance, to provide for the appropriation of $57~000.00 for roof improvements, representing the second installment of the Schools' share of the fiscal year 1987-$8 Capital Maintenance and Equipment Replacement Fund, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987o Sincerely, Mary F. Parker, C~ City Clerk MFP: va Eno o pc: Mr. Edwin R. Feinour, Chairman, Roanoke City School 8oard, 3711Peakwood Drive, S. W., Roanoke, Virginia 24014 Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box 13145 Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk the Board, P. O. Box 13105, Roanoke, Virginia 24031 Mr. W. Robert Herbert, City Manager of Room 456 Municipal Building 215 Church A',~ue, S.W. Roanoke. Virginia 240t I (703) 98t-2,54.1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, /he 9th day of November, ]987. No. 28859. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General Fund Appropriation Ordinance, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriation Ordinance be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Education $55,068,659 Capital Outlay (1) ................................ 472,548 Fund Balance Capital Maintenance and Equipment Replacement Program - Schools (2) ............................ $ 728,351 (1) Alteration of Buildings (001-060-6010-6085-0514) (2) CMERP - Schools (001-3333) $ 57,000 (57,000) IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk IDEI~A~TM£NT OF FINANC. F. CiTY OF ROANOKE. VA. November 9, 1987 ~'!TY,', n;;, :,, ;L, Honorable Mayor and Members of City Council Joel M. Schlanger Appropriation of CMERP Funds for School Improvements I have reviewed the attached request for appropriation of $57,000 for the School Board. This represents the second installment of the schools' share of the Capital Maintenance and Equipment Replacement Fund (CMERP). The funds will be used for roof improvements at Breckinridge Junior Booker T. Washington Administrative Center. will leave a remaining balance of $628,350 of $907,246 allocation of fiscal year 1987 CMERP. I recommend that you concur with this School Board. High School and at the This appropriation the School Board's request of the JMS:dp Ec~uln FI. ,c~inour, Chairman William White, St., Vice Chc~rman Don¢~ld R..oanoke City School Board Sallye T. Colemon LoVen~ 8. Dillon Dovtd K. Usk P.O Box 13105. Roanoke, Virginia ~4031 · 70~.981-2381 October 28, 1987 James M. Turner, .Ir. fli--ardF~ankah L p' To~a, Supeflntenden~ Kelley. Cler~ of the; ~ The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of October 27, 1987, the School Board respectfully requests City Council to appropriate $57,000 for roof improvements. The appro- priation request represents the second installment of the Schools' share of the FY87-88 Capital Maintenance and Equipment Replace- ment Fund. These funds will provide for roof renovation costs and for technical inspections of the roofs before and after the reno- vation work. Richard L. Kelley Clerk of the Board and Executive for Business Affairs rg cc: Mr. Edwin R. Feinour Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert v~r. Wilburn C. Dibling r. Joel'M..:Schianger (with accounting details) Excellence in Education Roanoke, APPROPRIATXO# RBOUE3T Capital Maintenanoe and BquipnenC Ruplaoemen~ Fund Ina~allnen~ II - Roof Inproveeen~n O01-ObO-6010-hOBS-051~ Appropriation Unit ZJ1 Alteration oF RuildinEs $ 57,000.00 The above appropriation represents the second installment on the Schools' share oF the Capital Maintenance and Equipment Replacement Fund. These Funds will provide For roof improvements at Breokinridge Junior Eish School and at the Booker T. RaehinEton Administrative Center. These Funds will be used For roof renovation costs and For technical inspections oF the roofs before and after renovation work. October 27, 1987 O~e of ~ne ¢i~, Cler~ November 10, 1987 File #217-60-472-~ :~r. W. Robert iferbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to recommended expenditures for fiscal year 1987-88 Capital Maintenance Equipment Replacement Program, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. On motion, duly seconded and adopted, Council concurred in your recom- mendation. Sincerely,~ Mary F. Parker, CMC City Clerk MFP: ra pc: Mr. Joel M. Schlanger, Director of Finance Mr. David H. Dew, Budget Administrator Room456 Munici!c~alBuildlng 215 Church Avenue, S.W. Roano~e, Virg~nia2d011 (703)981-2541 Roanoke, Virginia November 9, 1987 Honorable Mayor and City Council Roanoke, Virginia Subject: Recommended Expenditures for Fiscal Year 1987-88 Capital Maintenance and Equipment Replacement Program (CMERP) Dear Members of City Council: I. Background: Fiscal Year 1987 General Fund Balance designated for Capital Maintenance and Equipment Replacement per Council Ordinance No. 26292 has been determined to be $2,979,641 (audited) by the Director of Finance. A report from the Director of Finance regarding this matter was presented to City Council on October 26, 1987. B. Capital Maintenance and Equipment Replacement Program for Fiscal Year 1987, based on the total of $2,979,641 between City and School Administrations, is as follows: School Administration $ 907,246 City Administration 2,072,395 C. Residual funds from the Fiscal Year 1986 and Fiscal Year 1987 Capital Maintenance and Equipment Replacement Program for the City and School Administrations are shown as follows resulting in a balance of funds available: CMERP Residual CMERP Expenditure Balance 1986 1987-88 To Date Available ° School Adm. $101,001 $ 907,246 $221,896 $ 785,351 ° City Adm. 664,257 2,072,395 336,714 2,399,938 Additional funding sources available for capital maintenance and equipment replacement expenditures were approved for Fiscal Year 1988 by City Council with the implementation of a prepared food and alcoholic beverage tax effective August 1, 1987, and an increase in the cigarette tax rate effective July 1, 1987. Cit~ Council's approval is required for expenditures relating to the City Administration's Capital Maintenance and Equipment Replacement Program per Council Ordinance No. 26292. II. Issues: A. Needs of the Cits. B. Availability of Funds. Honorable Mayor and Members of City Council Page 2 III. Alternatives: Cit~ Council approve the recommended expenditure list for the Capital Maintenance and Equipment Replacement Program (see Attachment A) for the City Administration which will allow for competitive bidding. Funding for items will be appropriated after actual bids/proposals are received and recommended for City Council's approval. Needs of the Cits - This action will help meet many of the criti- cal capital maintenance and equipment replacement needs of the City. e Availabilits of Funds - Total funding of $2,399,938 has been identified for use in the FY 1987-88 Capital Maintenance and Equipment Replacement Program which is in addition to previously budgeted General Fund sources. Cit~ Council not approve the recommended expenditure list for the Capital Maintenance and Equipment Replacement Program for the City Administration. 1. Needs of the Cit~ - Critical capital needs of the City will not be met. Availability of Funds - Funds would continue to be available for the Fiscal Year 1988 Capital Maintenance and Equipment Replacement Program for the City Administration. IV. Recommendation: Recommendation is that City Council adopt Alternative A which will approve for purchase the recommended items on Attachment "A" to be included in the Fiscal Year 1987-88 Capital Maintenance and Equipment Replacement Program for the City Administration. Respectfully submitted, City Manager WRH:DHD:mds Attachment cc: City Attorney Director of Finance ATTACHMENT A 1987-88 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRA~I PRIORITIES ADMINISll~ATION & PUBLIC SAFETY DIRECTORATE Program Fire Department Fire Department Fire Department Fire Department Fire Department Parks/Grounds Parks/Grounds Parks & Recreation Parks/Grounds Parks/Grounds Parks/Grounds Personnel Personnel Management Police Department Police Department Police Department Police Department Police Department Police Department Description i - 1,250 GPM Pumper Wearing Apparel/New Uniforms Marked Sedan (District 1) 4WD Pickup Truck 25 - Beds 5 - Leaf Collection Machines Tractor Mounted Boom Ax Air Conditioning - Mountain View Center 3-Low Profile Mowing Tractors 3 - 6' Rotary Mowers Set Gang Reels HPTO Type Personnel Records Project (Two Times Speed Files) Training Equipment 32 Marked Sedans 4 - Cushman Motors 4 - Pickup Trucks w/Animal Cages 4 - Motorcycles Training Equipment 14 - Unmarked Sedans Estimated Cost $ 165,000.00 42,000.00 15,000.00 14,000.00 3,300.00 41,250.00 42,350.00 13,000.00 34,200.00 4,980.00 9,500.00 10,000.00 1,819.00 384,000.00 38,000.00 44,000.00 32,000.00 4,300.00 154~000.00 GRAND TOTAL - ADMINISTRATION & PUBLIC SAFETY DIRECTORATE $1,052,699.00 ATTACHMENT A (Continued) 1987-88 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM PRIORITIES PUBLIC WORKS DIRECTORATE Program Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Maintenance Building Inspection Communications Communications Custodial Services Engineering Engineering Refuse Collection Signals & Alarms Signals & Alarms Signals & Alarms Signals & Alarms Signals & Alarms Signals & Alarms Snow Removal Snow Removal Description 3/4-Ton Pickup 3/4-Ton Utility Panel Truck ~-Ton Utility Air Compressor ~-Ton Pickup Personnel Lift Breckenridge Park - Replace Control Box Jail - Replace Sally Port Gate National Guard Armory - Replace Roof over Gymnasium Grandin Court Recreation Center - Install Aluminum Siding Park Shelters (6) - Replace and/or Repair Roofs Senior Citizens' Center - Mt. View: Repair, Clean and Paint Garage and Out Building Juvenile Probation House - Repairs to Front Porch Villa Heights Recreation Center - Replace Heating Plant Victory Stadium - Replace Wood Seating Boards with Aluminum Boards Public Works Service Center - Install Infra-Red Heating System in Garage Area (Phase I) Office Furniture Radio Replacements Fire Station Pagers Pickup Mapping System Survey Equipment Rear Loaders (3) Fire Alarm System Improvement Safety Equipment Lift Truck Replacement Signal Equipment Alerting Device Portable Radios Chemical Spreaders (2) Plows Estimated Cost $ 14,000.00 14,000.00 14,000.00 12,000.00 30,000.00 12,000.00 7,600.00 36,000.00 20,000.00 30,000.00 15,000.00 18,000.00 15,000.00 15,000.00 14,000.00 24,000.00 13,000.00 12,000.00 63,000.00 16,500.00 12,000.00 10,000.00 15,000.00 270,000.00 20,000.00 6,000.00 55,000.00 100,000.00 8,375.00 3,500.00 14,000.00 20,000.00 ATTACHMENT A (Continued) 1987-88 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM PRIORITIES PUBLIC WORKS DIRECTORATE Program Street Maintenance Street Maintenance Street Maintenance Street Maintenance Street Maintenance Street Maintenance Street Maintenance Description Used Concrete Mixer Pickups (3) Tandum Dump Truck 2-Ton Truck (4) Motor Grader Roller l~-Ton Truck (2) Estimated Cost $ 40,000.00 42,000.00 42,000.00 104,000.00 50,000.00 12,000.00 52,000.00 GRAND TOTAL - PUBLIC WORKS DIRECTORATE $1,270,975.00 ATTACHMENT A (Continued) 1987-88 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM PRIORITIES Program Circuit Court City Manager City Manager City Sheriff City Sheriff Description (4) Benches Paving Program Office Automation (ALL DEPARTMENTS) (1) Additional Vehicle - Civil Process Section (Reimbursement at $.22 per Mile) Jail Washing Machines (2) Estimated Cost $ 5,000.00 210,000.00 136,124.00 6~800.00 TOTAL - OTHER DEPARTMENTS $357,924.00 ATTACHMENT A (Continued) 1987-88 CAPITAL MAINTENANCE & EQUIPMENT REPLACEMENT PROGRAM PRIORITIES HUMAN RESOURCES DIRECTORATE Program Health Department Juvenile Detention Juvenile Detention Juvenile Detention Library Library Nursing Home Nursing Home Nursing Home Nursing Home Nursing Home Nursing Home Nursing Home Nursing Home Nursing Home Nursing Home Nursing Home Nursing Home Sanctuary Sanctuary Sanctuary Social Services Social Services Social Services Youth Haven Youth Haven Youth Haven Youth Haven Description Estimated Cost Replacement of Heating and Air Conditioning System $ 115,000.00 Paging Receivers w/Chargers 1,400.00 Dictaphone Transcription System 2,200.00 Furniture Repair and Equipment 2,700.00 Refrigerator and Stove (Apartment Size) for Williamson Road and Gainsboro 800.00 Mini Blinds for Reference Work Area and Virginia Room Office at Central Library and Meeting Room at Gainsboro Branch 2,350.00 Furniture (Front Lobby) 2,000.00 Copying Machine 1,500.00 Telephone System 4,000.00 Commercial Washer and Dryer 3,750.00 Geri-Recliners (2) 800.00 Bedside Tables (5) 400.00 Wardrobes (10) 850.00 Garbage Disposal 1,800.00 Beds (12) and Siderails (24) 11,520.00 Buffer 1,500.00 Gas Stove 1,300.00 Heavy Duty Wheelchairs (4) 2,000.00 Audio-Visual Equipment 4,027.00 Camera 1,152.00 Carpet 5,000.00 Lateral Files (4) 4,020.00 * Vehicles (3) 38,000.00 * (1 - 4WD - $15,000) (2 Sedans $23,000) Typewriters (3) 3,000.00 * 21" Color Television 350.00 VHS VCR Recorder/Player System 530.00 Filmstrip Projector 300.00 Overhead Projector 240.00 GRAND TOTAL - HUMAN RESOURCES DIRECTORATE $ 212,489.00 * State Reimbursement Available Of~:e c~ fne O~y Oe~k November 10, 1987 File #169-277 Mr. Robert W. Hooper Executive Director Downtown Roanoke, Inc. 410 First Street, S. W. Roanoke, Virginia 24011 Dear Mr. Hooper: ! am enclosing copies of Resolution No. 28860, authorizing a revocable permit to Downtown Roanoke, Inc., for the attachment or installation of certain holiday decorations to certain City light standards and other facilities in the downtown area of the City, upon certain terms and conditions, which Resolution was adopted by the Council of the City of Roanoke at a reguIar meeting held on Monday, November 9, 1987. Please sign and return three copies of the Resolution to the City Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia 24011. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:sw Enos pc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. DibIing, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. William M. Multins, Manager, Signals and Alarms Mr. George C. Snead, Jr., Director of Administration and Public Safety Room456 MunicipalBuilding 215 (3~urch Avenue, S.W. Roanoke, Vlrgr~la24011 (703)98%2541 IN THE COUNCIL OF T~E CITY OF ROANOKE, The 9th day of November, 1987. No. 28860. VIRGINIA, A RESOLUTION authorizing a revocable permit to Downtown Roanoke, Inc., for the attachment or installation of holiday decorations to certain City light standards and other facilities in the downtown area of the City, upon certain terms and conditions. WHEREAS, Downtown Roanoke, Inc. (hereinafter "Permittee"), has requested that City Council authorize Permittee to install holiday decorations on certain City light standards and other facilities on streets in the Downtown Business District; WHEREAS, Council is desirous of granting the request of Per- mittee pursuant to certain terms THEREFORE, BE IT RESOLVED by as follows: and conditions. the Council of the City of Roanoke 1. Permission is hereby granted to Permittee to attach, in- stall and maintain holiday decorations on certain City li£ht stan- dards and other facilities on Jefferson Street, Campbell Avenue and Church Avenue in the Downtown Business District pursuant to the following terms and conditions: (a) Such permit shall be revocable and shall be effective from November 21, 1987, through January 10, 1988; (b) Permittee shall indemnify, keep and hold the City free and harmless from liability on account of injury or damage to any person or property, including City property, growing out of or direct- ly or indirectly resulting from the permission herein granted; (c) Permittee shall provide the Director of Public Works with a certificate of insurance naming the City of Roanoke as an additional insured, providing liability insurance in the amount of at least $300,000 for bodily injury and property damage combined; (d) Permittee shall pay to the City $5.00 per day during the term of this permit for use of the City's electrical power and other incidental costs; (e) Electrical equipment installed by Permittee shall be UL approved for wet locations and installed pursuant to the National Electrical Code and the National Electrical Safety Code; (f) No object shall be constructed, attached, in- stalled, erected, or maintained by Permittee so as to obscure the view of any directional or informational sign by any operator of a motor vehicle or pedestrian; (g) Permitteee shall obtain any and all necessary permissions for construction, attachment, in- stallation, erection and maintenance of such objects from any affected private property owners and the State Department of Highways and Transportation; (h) Permittee shall not install or attach any ob- ject to any tree or shrub on City property. (i) The City shall incur no cost as a result of grant of this permit; and (J) Permittee shall give notice to the City's Direc- tor of Public Works prior to entry on City pro- perty for installation and maintenance of such holiday decorations; 2. This permit shall be in full force and effect at such time as a copy of this Resolution, duly signed, sealed, attested and acknowledged by permittee has been filed in the Office of the City Clerk. ATTEST: City Clerk. - 2 ACCEPTED and EXECUTED by the undersigned this /~or~ day of DOWNTOWN ROANOKE, INC. ATTEST: By t~./~ / - 3 - Roanoke, Virginia November 9, 1987 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Downtown Roanoke, Inc., Permit Request I. Background: City Council granted Downtown Roanoke, Inc., a permit (copy attached) in November 1986 to install certain holiday decorations on City-owned light standards and other facilities along Jefferson Street, Campbell Avenue, and Church Avenue in the Downtown Business District. II. Current Situation: Downtown Roanoke~ Inc., has requested permission to decorate these same City-owned light and traffic control standards again this year for a period beginning November 21, 1987, thru January 10, 1988, and has agreed to the same basic terms and conditions. III. Issues: A. Authority for Approval B. Permit Requirements IV. Alternatives: City Council grant Downtown Roanoke, Inc., permission to install and maintain holiday decorations on these City- owned light standards and other facilities along Jefferson Street, Campbell Avenue, and Church Avenue in the Downtown Business District for a period beginning November 21, 1987, thru January 10, 1988. Authority for approval or denial is solely City Council's. City Council has such authority. 2. Permit requirements the same as last year are suitable. Mayor and City Council November 9, 1987 Page 2 Bo City Council deny the request of Downtown Roanoke, Inc. 1. Authority for approval or denial is solely City Council's. 2. Permit requirements would not be an issue. Vo Recommendation is that City Council approve the appropriate measure, in a form acceptable to the City Attorney, to allow Downtown Roanoke, Inc., to install holiday decorations on certain City-owned light standards and other facilities along Jefferson Street, Campbell Avenue, and Church Avenue in the Downtown Business District. Respectfully submitted, W. Robert Herbert City Manager WRH:WFC:pr pc: City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety Manager of Signals and Alarms Mr. Robert W. Hooper, Executive Director, Downtown Roanoke, Inc. Attachments ?2 RECEIVED City Manager's October 23, 1987 "'i?~:~,.~cj~. H LAWRENCE CAVID$ON JOHN W LAMI~ERT. JR The Honorable Noel C. Mayor City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Taylor Dear Mayor Taylor: Downtown Roanoke, Inc. respectfully requests permission to install decorations on City-owned lamp posts throughout the downtown area for the upcoming holiday season. Once again, we envision alternating our red bows and lighted wreaths on posts along Campbell Avenue and Church Avenue. Jefferson Street, however, would receive new holiday banners between Salem Avenue and Elm Avenue. As always, we plan to have these decorations installed the weekend before Thanksgiving and removed by January 10.' The actual installations and removal would again be coor- dinated by the Vietnam Veterans of America. We ask that you give favorable consideration to our request and stand ready to provide any additional infor- mation you might require. Sincerely, Robert W. Hooper Executive Director RWH/el cc; H. Lawrence Davidson W. Robert Herbert DOWNTOWN ROANOKE, INCORPORATED 450 FIRST STREET, S W ,, ROANOKE, VIRGINIA 24011 ,, (703) 342-2028 Of~:e o~ ~he Gty (3e~ November 10, 1987 File #178-200-236 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 28862, adopting and approving an extension of the City's Vacant Lot Homesteading Program as an element of the City's Community Development Block Grant Program for fiscal year 1987-88, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP: ra Eric. pc: Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. H. Daniel Pollock, Jr., Iiousing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Room456 MunicipalBuildlng 215 Church Avenue, S.W. Roanoke, Virgmla24011 (703)98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 9th day of November, ]987. No. 28862. VIRGINIA, A RESOLUTION adopting and approving an extension of the City's Vacant Lot Homesteading Program as an element of the City's Community Development Block Grant Program for Fiscal Year 1987-88. BE IT RESOLVED by the Council of the City of Roanoke that the extension of the City's Vacant Lot Homesteading Program generally set out and described in a report of the City Manager to Council dated November 9, 1987, is hereby adopted and approved as an element of the City's Community Development Block Grant Program for Fiscal Year 1987-88, such program to be funded by funds appropriated by Council for this purpose. ATTEST: City Clerk. Office c~ fne Oty Oen~ November 10, 1987 File #60-175-200-236 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28861, amending and reordaining certain sections of the 1987-88 Grant Fund Appropriations, to provide for the appropriation of $20,000.00 in connection with an extension of the City's Vacant Lot Homesteading Program as an element of the City's Cotrgnunity Development Block Grant Program for fiscal year 1987-88, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ru pc; Mr. W. Robert Herbert, City Manager Mr. William F. Clark, Director of Public Works Mr. Ronald H. Miller, Building Congnissioner and Zoning Administrator Mr. H. Daniel Pollock, Jr., Housing Development Coordinator Ms. Marie T. Pontius, Grants Monitoring Administrator Room456 Munici~:x~lBuildlng 2150~urchAve~ue, S.W. Roano~e, Vlrg~nia24011 (703)98t-254~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th day of November, 1987. No. 28861. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Grant Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Community Development Block Grant 86-87 Housing (1) ........................................ Unprogrammed CDBG Funds (2) ........................ $ 2,230,527 434,312 58,434 1) Vacant Lot Homesteading (035-086-8620-5104) $ 20,000 2) Unprogrammed CDBG - Rehab Loans (035-086-8640-5180) (20,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia November 9, 1987 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subiect: Extension of Vacant Lot Homesteading Program I. Background Vacant Lot Homesteading Program, approved by City Council on July 25, 1983, was developed to reduce the number of vacant, neglected lots in the City's neighborhoods by helping responsible parties buy the lots. B. Loans of federal funds made by the City under the Program cover: 1. Purchase price, up to appraised value; 2. Services of a realtor (in some cases); 3. Legal fees associated with closing on transaction; ~-. Costs to clear lot initially, in cases where needed; 5. Other related expenses, such as recording fees. C. Loans have been mainly to adjacent homeowners. Current Program prohibits construction on these vacant lots without the express written permission of the City. Because most of these lots have been "homesteaded" by adjacent homeowners, none have been used for new construction thusfar. II. Current Situation Vacant lots of appropriate size according to zoning requirements could be used for infill building, which would aid the revitalization efforts in the Conservation Areas and Rehabilitation Districts. Little new construction has occurred in these areas due to construction costs approaching or exceeding mortgage or resale value. A subsidy is needed to stimulate development of new housing through construction or house-moving. Homesteading lots to building contractors or families who intend to build on the lots would be an incentive for building in Conservation Areas and Rehabilitation Districts. D. Provisions for extension of the Vacant Lot Homesteading Program are set out in Attachment A. Page 2 November 9, 1987 III. Issues A. Neighborhood impact. B. Local cost to the City. IV. Alternatives: Approve the expansion of the Vacant Lot Homesteading Program (Attachment A) to encourage infill building on problem vacant lots in Conservation Areas and Rehabilitation Districts; and appropriate $20,000 from Unprogrammed CDBG Funds (Account No. 035-056-$6#0-5150) to a Vacant Lot Homesteading account to be established by the Director of Finance. Neighborhood impact would be positive in that newly built homes on vacant lots would stimulate further revitalization in the Conservation Areas and Rehabilitation Districts. Program extension might be used to attract private developers to build infill houses, or might assist special projects such as the Shadeland Avenue relocation project. However, Program requires specific Council authorization of each contract and grant or loan. Additional funding will support 10-12 transactions. Local cost to the City would be nothing. All costs would be eligible for CDBG Program reimbursement. CDBG funds are currently available from unallocated program income. Administrative staff time necessary to implement this expansion of the Vacant Lot Homesteading Program will be absorbed by existing staff. Tax revenues would be increased by the value of the new homes built. B. Do not approve the expansion of the Vacant Lot Homesteading Program and appropriation of additional funds for the Program. Neighborhood impact would be limited by the lost opportunity to encourage and subsidize infill development in targeted areas through the Vacant Lot Homesteading Program. Current funding will finance about 5 transactions under existing Program. Local cost to the City could include the unreimbursed cost of cutting/clearing these lots each year. In addition, potential tax revenues from new buildings would be lost. V. Recommendation: Adopt Alternative A, thereby approving the extension of the Vacant Lot Homesteading Program (Attachment A) to include homesteading lots to persons wishing to build or move houses into Conservation Areas and Rehabilitation Districts; and appropriating $20,000 from Unprogrammed CDBG funds to an account to be established by the Director of Finance to supplement existing Program funds. Page 3 November 9, 1997 Respectfully submitted, W. Robert Herbert City Manager cc: City Attorney Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Attachment A Vacant Lot Homesteading Extension of Program II. I. Description of Program The Vacant Lot Homesteading Program was approved by City Council 3uly 25, 1983. Its goal is to "homestead" vacant lots to responsible parties who will keep them clear of weeds, and hopefully put them to a good use that will enhance the neighborhood. Currently, construction on homesteaded lots, prior to release of the Deed of Trust, would require permission from the City. The proposed extension of the Vacant Lot Homesteading Program would provide for homesteading to contractors and/or individuals who plan to construct or move a residential unit onto the Jot. The purpose of this proposed extension of the Vacant Lot Homesteading Program is to enhance the beneficial use of vacant lots under the Program by providing an incentive for contractors, developers or individuals to build new or move existing houses onto lots located in Conservation Areas or Rehabilitation Districts. Procedure A. Acquisition The City will make grants, up to $2500 each, to responsible parties who agree to build or move houses onto the land. A lot will be considered for this program under the following conditions: a. Lot must be in a Conservation Area or Rehabilitation District. b. Lot must meet all zoning requirements for the proposed residential building. c. Lot must not be in a flood hazard area. 2. This grant can be used for: a. the purchase price of the lot, up to the fair market value; b. legal fees associated with purchase and resale of the lot, as paid by buyer/builder; c. clearing and grading where necessary; d. building permit fees; e. water and sewer connection fees; f. other reasonable expenses customarily associated with such real estate transactions. Program Extension Page 2 The total of all costs reimbursed by the grant may not exceed $2500 per lot. Recipients The buyer/builder will be identified before action is taken to transfer the lot. Recipients of grants under this extension may be either: a. Individuals or families of low-moderate income intending to occupy house after its completion; or b. Contractors/Developers agreeing to rent initially or sell building to low-moderate persons after its completion. Co Conditions of Transfer As approved individually by City Council~ a contract for a reasonable time will be executed between the City and the buyer of the lot, providing a grant to the buyer/builder upon the fulfillment of certain conditions. In return, the buyer/builder must agree to the following minimum conditions (more stringent conditions may be applied in some cases): ao Buyer/builder must submit building and site plans for a review by the Building Department to insure that the proposed structure meets all applicable building and zoning codes and is compatible with the neighborhood. Construction or relocation must begin within six months of the closing on the lot and be completed within one year from the date of closing. Initial occupancy of any building placed on a lot in con- junction with this Program extension must be by a low- moderate income occupant. Low-moderate income is defined as at or below 80% of the median family income in the Roanoke Metropolitan Area as established by HUD. This requires that a buyer/builder who intends to occupy the building himself/herself must be of low-moderate income. Buyer/builder will receive a grant for reimbursement for all allowable expenses after the terms of the contract have been met; that is~ when the construction is completed and the building is occupied by a low-moderate income person. D. Typical Scenario Prospective buyer/builder makes contact with the Housing Development Office inquiring about the possibility of homestead- ing a particular piece of vacant lot. Program Extension Page 3 2. The Housing Development Office determines that the lot meets ali the requirements set out in this description, prepares a contract between the City and the buyer/builder specifying the reimbursable items and conditions, and sends it to City Council for approval. 3. City Council approves and the City Manager executes the contract. The buyer/builder negotiates with owner of lot and obtains contract of sale. Buyer/builder retains an attorney to prepare legal documents necessary for the transfer of the lot and closes transaction. Buyer/builder arranges for house to be placed on lot and, upon completion, occupies, sells, or rents house according to terms of contract. Housing Development Office verifies that the terms of the contract have been met) that is, construction is completed and the building has been occupied by a low-moderate income person. The buyer/builder then is reimbursed for allowable expenses as set out in the contract. The following items are examples of proof which can be used to verify expenses: -document showing cost of the lot -receipts from an attorney for necessary legal work -receipts from Building and ~/ater Departments showing the cost of water and sewer hookups and building permits -receipt for any grading work done to the property Not all of these documents would be necessary in each case. The items that will be paid for by the City will be set out in the contract between the City and the buyer and will not exceed $2,500 on each lot. III. Funding The funds for the acquisition, etc. of lots for this extension of the Vacant Lot Homesteading Program will come from the City's Community Development Block Grant allocation, as appropriated by City Council to the Vacant Lot Homesteading Program. Office ~ n~e Q~y Qet~ Nove.~ber 10, 1987 Fi le #27 Dresser Industries, Inc. Rots Division 306 St. Clair Building 1725 Washington Road Pittsburgh, Pennsylvania 15241 Gentlemen: I am enclosing copy of Ordinance No. 28864, accepting your bid for replacement of the No. 5 Blower at the Water Pollution Control Plant, in the amount of $47,690.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra EnCo pc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C, Dibling, Jr., City Attorney Mr. Kit B. Kiser, Director of Utilities and Operations Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. William F. Clark, Director of Public Works Mr° Steven L. Wal~er, Manager, Sewage Treatment Plant Mr. Charles M. Huffine, City Engineer Room456 MuniclpalBullding 215 Church AYenue, S.W. Roanc~e, Virg~nla241311 (703)981-2541 Office c~ the City Cle~ November 10, 1987 Fi le #27 Sutorbilt, Inc. c/o Carotek, Inc. 621Moorefield Park Drive Suite 6 Richmond, Virginia 23236 Berkness Control and Equipment Corporation P. O. Box 6811 Richmond, Virginia 23230 Gentlemen: I am enclosing copy of Ordinance No. 28864, accepting the bid of Dresser Industries, [nc., for replacement of the No. 5 Blower at the Water Pollution Control Plant, in the amount of $47,690.00, which Ordinance was adopted by the Council of the City of Roanoke at a regu- lar ~neeting held on Monday, November 9, 1987. On behalf of the Council, I would like to express appreciation for submitting your bid on the abovedescribed equipment, ~'-'~ ~ ~'Sincerely' Mary F. Parker, CMC City Clerk MFP:ra Room456 MuniclpalBullcilng 215 Church Avenue, .S.W. Roanoke, Vlrg~nla24011 (703)981-2541 IN THE' COUNCIL OF THE CITY OF ROANOKE, The 9th day of November, 1987. No. 28864. VIRGINIA, AN ORDINANCE providing for the purchase of blower equipment for use by the City at the Water Pollution Control Plant, upon certain terms and conditions, by accepting a bid made to the City for furnishing and delivering such equipment; rejecting other bids made to the City; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of Dresser Industries, Inc., made to the City offering to furnish and deliver to the City, f.o.b., Roanoke, Virginia, a pressure lubricated rotary blower unit, for the sum of $47,090.00, is hereby ACCEPTED. 2. The City's Manager of General Services is authorized and directed to issue the requisite purchase order therefor, incorporat- ing into said order the City's specifications, the terms of said bid- der's proposal, and the terms and provisions of this ordinance. 3. The other bids made to the City for the supply of such equipment are hereby REJECTED, and the City Clerk is directed to notify such other bidders and to express the City's appreciation for their bids. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. November I0, 1987 File #60-27 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 25863, amending and reordaining certain sections of the 1987-88 Sewage Fund Appropriation Ordinance, providing for the transfer of $55,190.00 to purchase blower equipment for use by the City at the Water Pollution Control Plant, which Ordinance was adopted by the Council of the City of Roanoke at a regu- lar meeting held on Monday, November 9, 1987. Sincerely, ~ary F. Parker, CMC City Clerk MFP: ra pc: Mr. W. Robert Herbert, City Manager Mr. Kit B. Kiser, Director of Utilities and Operations Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. William F. Clark, Director of Public Works Mr. Steven L. Walker, Manager, Sewage Treatment Plant Mr. Charles M. Huffine, City Engineer Room456 Munici~DalBuildlng 215C~urchAve~ue, S.W. Roano~e, VIrg~la24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th day of November, 1987. No. 28863. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Sewage Fund Appropriation Ordinance, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Sewage Fund Appropriation Ordinance be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Administration $2,447,766 Contractual Services (1) ......................... 1,692,281 Maintenance 563,134 Other Charges (2) ................................ 271,422 (1) Fees for Prof. Services (003-056-3150-2010) $(55,190) (2) Maintenance Equipment (003-056-3155-2048) 55,190 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia November 9, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report - No. 5 Blower Replacement at the Water Pollution Control Plant I concur with the Bid Committee's recommendation on the No. 5 Blower Replacement at the Water Pollution Control Plant. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Roanoke, Virginia November 9, 1987 Subject: Background: A. B. C. D. Bid Committee Report - No. 5 Blower Replacement at the Water Pollution Control Plant Blowers at the Water Pollution Control Plant feed air into the system for treatment. No. 5 Blower has been severely damaged due to bearing failure with method of lubrication being a contributing factor. Repair of the existing blower will cost in excess of $50,000.00. Public advertisement was placed in the local paper soliciting replacement cost from interested blower manufacturers. II. Current Situation: Three manufacturers responded to the request for replacement costs. (See attached bid tabulation). 1. Dresser Industries~ Inc. - $47,690.00. Sutorbilt~ Inc. - Did not meet specifications in regard to lubrication system, impeller construction, and ease of installation. Berkness Corporation - Could not meet specifications and did not bid. Installation will be by separate contract estimated to be in the $7,500.00 range. III. Issues in order of importance: A. Compliance with specifications B. Need C. Cost D. Funds Honorable Mayor and City Council Page 2 IV. Alternatives: A. Council accept the only bid meetinK specifications from Dresser Industries, Inc. at a cost of $47~690.00. 1. Specifications are met. 2. Need of proper aeration capacity will be satisfied. 3. Cost is below repair estimates. 4. Funds are available in STP Account No. 003-056-3150-2010, Fees for Professional Services. B. Council reject all bid proposals. 1. Specifications is a moot issue. 2. Need of proper aeration capacity will not be met. 3. Cost is a moot issue. 4. Funds are not needed. V. Recommendation is that City Council concur with Alternative "A" to: 1. Accept the only bid meetinK specifications from Dresser Industries, Inc. at a cost of $47,690.00, and 2. Authorize the transfer of $55~190.00, to include an estimated $7,500.00 for installation, from Account No. 003-056-3150-2010 to Account No. 003-056-3155-2048, Maintenance of Equipment. Respectfully submitted, KBK:SLW:afm Attachment cC: D. D. Roupe Steven L. Walker City Manager City Attorney Director of Finance City Engineer Manager, Sewage Treatment Plant o o 0 o 0 0 0 0) November 10, 1987 File #183-410 International Salt Company Abington Executive Park Clarks Summitt, Pennsylvania 18411 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28865, accepting your bid for furnishing 1,000 tons, more or less, of deicing salt to the City at a unit price of $36.58 per ton, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. Sincerely,~ Mary F. Parker, CMC City Clerk MFP: ra Ene o pc: Mr. W. Robert Herbert, City Manager Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Jimmie B. Layman, Manager, Parks and Recreation Mr. Do Darwin Roupe, Manager, General Services Room 456 Municipal Building 215 C~urch Avenue, S.W. I~:x~noke, Virginia 24011 (703) 981-2541 Office of fne O~y Oen~ hlovember 10, 1987 File #183-,YlY~ 410 Morton Salt Company Gar~il, Inco [ce Control Department Deicing Salt Sales 110 N. Wac~er Drive P. 0. Box 696 Chicago, fllinois 60606 Watkins Glen, New York Ladies and Gentlemen: 14891 I am enclosing copy of Ordinance No. 28865, accepting the bid of International Salt Company, for furnishing 1,000 tons, more or less, of deicing salt to the City, at a unit price of $36.55 per ton, which Ordinance was adopted by the Council of the City of Roanoke at a regu- lar meeting held on Monday, November 9, 1987. On behalf of the Council, I would like to express appreciation for submitting your bid to supply deicing salt. Sincerely, Mary F. Parker, CMC City Clerk MFP: ra En¢. Room456 MunicipalBuildlng 215 0~urch Avenue, S.W. Roanoke, Vlrgmta24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th day of November, 1987. No. 28865. AN ORDINANCE accepting a bid for furnishing deicing salt to the City; rejecting other bids; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The bid of International Salt Company to furnish 1,000 tons, more or less, of deicing salt to the City at a unit price of $36.58 per ton, is hereby ACCEPTED. 2. The City's ~anager of General Services is hereby authorized and directed to issue the requisite purchase orders for the above-mentioned deicing salt in such amounts as may be needed by the City, said purchase orders to be made and filled in accordance with the City's specifications, the bidder's proposal made therefor and in accordance with this ordinance. 3. Any and all other bids made ~o the City for the supply of deicing salt are hereby REJECTED, and the City Clerk is directed to so notify each said bidder and to express to each the City's appreciation for its bid. municipal government, ordinance shall be in In order to provide for the usual daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia November 9, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BIDS ON DEICING SALT, BID NUMBER 87-10-3 I concur in the bid committee's recommendation for the purchase of deicing salt. Respectfully submitted, W. Robert Herbert City Manager WRH/DDR/ms cc: City Attorney Director of Finance Roanoke, Virginia November 9, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: BIDS ON DEICING SALT BID NUMBER 87-10-3 I. BACKGROUND Deicing Salt is necessary to provide for a successful snow and ice removal program. October 2, 1987, Request for Quotations were sent to nine (9) firms on the City's current bid list for deicing salt. October 26, 1987, bids were received, proper advertisement. Ail bids so publicly opened and read at 2:00 p.m., of the Manager of General Services. after due and received were in the Office Bid specifications require price to remain firm until March 31, 1988. E. Three (3) responses were received bids received is attached. A tabulation of II. CURRENT SITUATION ae Ail bids received were evaluated by representatives of the following departments: Public Works Street Maintenance General Services Be The lowest bid meeting specifications from Inter- national Salt Company is $36.58 per ton delivered. This compares favorably with the price of $36.46 per ton during the last season. Honorable Mayor and City Council Page 2 III. ISSUgS A. Need B. Compliance with Specifications C. Fund Availability IV. ALTERNATIVES We Council award the bid for Deicing Salt to Inter- national Salt Company to supply to the City 1,000 tons, more or less, for the bid amount of $36.58 per ton. Need - Deicing Salt is necessary for a successful snow and ice removal program. 2. Compliance with Specifications - Ail bids re- ceived met the required specifications. Fund Availability Funds are designated in FY '87-88, Snow Removal Account Number 001-052-4140- 2045, to provide for the purchase of deicing salt, for the total amount of $36,580.00. B. Council reject all bids. 1. Need Deicing Salt would not be available for the snow and ice removal program. Compliance with Specifications - This issue would not be a factor in this alternative. 3. Fund Availability - Budgeted fund for snow and ice removal would not be expended. RECOmmeNDATION Council concur in Alternative "A" - award the bid to furnish and deliver 1,000 tons more or less, of deicing salt to International Salt Company for the total amount of $36,580.00, and reject all other bids. Honorable Mayor and City Council Page 3 DDR/ms cc: City Attorney Director of Finance Respectfully submitted, William F. Clark, Chairman m L. Stuart D. Darwin Roupe Z 0 o oo 0 November 10, 1987 File #58-184-501 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. tterbert: I am attaching copy of Ordinance No. 28867. authorizing the execution of a contract and related documents with Blue Cross and Blue Shield of Virginia, to provide group hospitalization and health insurance for employees of the City and members of their families, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. Sincerely, Mary F. Parker, City Clerk CMC MFP:ra Eric. pc: Mr. Tom Alcoke, Marketing Department, Seventh Floor, Blue Cross and Blue Shield of Virginia, P. 0. Box 13947, Roanoke Virginia 24045 ' ~tr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. George C. Snead, J.., Director of Administration and Public Safety Mr. Eric C. Turpin, Manager, Personnel Management Ms. Jane M. Smith, Benefits Coordinator Room 456 Municipal Building 215 Church A',,,~'~ue, S.W. Roonoke, Virg~nto 240t I (703) 98t-254t IN THE COUNCIL OF THE CITY OF ROANOKE, The 9th day of November, ]987. No. 28867. VIRGINIA, AN ORDINANCE authorizing the execution of a contract and related documents with Blue Cross and Blue Shield of Virginia to provide group hospitalization and health in- surance for employees of the City and members of their families; and providing for an emergency. BE IT ORDAINED by that: 1. behalf the Council of the City of Roanoke The City Manager is hereby authorized, for and on of the City, to execute a contract with Blue Cross and Blue Shield of Virginia, for group hospitalization and health insurance for a term of one year beginning January 1, 1988, and ending December 31, 1988, and any other necessary and appropriate documents setting forth the obligations of each party thereto, and setting forth such terms as shall be consistent with the terms negotiated by and between the City and Blue Cross and Blue Shield of Virginia and described in a report to Council by the City Manager dated November 9, 1987, and the attachments thereto. Said contract shall be delivered, if possible, to the City not later than December 1, 1987, fully executed by Blue Cross and Blue Shield of Virginia and ready for execution by the City. Such con- tract and any other necessary and appropriate documents shall be in form approved by the City Attorney. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. ~flce ~ r~e Ci~ ~e~ November 10, 1987 File #60-58-184-501 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear ~fr. Schlanger: I am attaching copy of Ordinance No. 28866, amending and reordaining certain sections of the 1987-88 General Fund Appropriations, providing for the transfer of $70~505.00 in connection with the execution of a contract and related documents with Blue Cross and Blue Shield of Virginia, to provide group hospitalization and health insurance for employees of the City and members of their families, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. Mary F. Parker, CMC City Clerk MFP: ra po: Mr. W. Robert Herbert, City Manager Mr. Wilburn Co Dibling, Jr., City Attorney Mr. George C. Snead, J.., Director of Administration and Public Safety Mr. Eric C. Turpin, Manager, Personnel Management Ms. Jane M. Smith, Benefits Coordinator Room 456 Municipal Buildincj 215 C~urch Avenue, S.W. Roanoke, VIrg~n~ 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th day of November, ~987. No. 28866. A~I~OR~INANCE to amend and reordain certain sections 1987-88 General Fund Appropriations, and providing for an emergency. of the WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Non-Departmental Residual Fringe Benefits (1) General Fund Contingency (2)~~~ 1) Hospitalization Insurance 2) General Fund Contingency (001-004-9110-1125) $ 70,505 (001-002-9410-2199) (70,505 $10,725,604 1,113,505 127,735 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Office of the City Manager November 6, 1987 Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Executive Summary - Report on Selection of a Health Care Provider for Hospitalization Coverage The attached staff report recommends a new one year employee health insurance contract with Blue Cross and Blue Shield of Virginia. Our present contract expires December 31, 1987, and we have worked diligently for the past two months to analyze bids from a number cf insurance car- riers and negotiate the best new contract possible. I am recommending that the City increase its level of contribution from 85 to 90 percent of the cost of individual employee health insurance. This increases the monthly City contribution from $54 to $78 per employee. The new premiums are as follows: Total Monthly 90% Monthly Employee Portion Premium City Share Per Paycheck Increase or Decrease per Paycheck Employee $ 86.46 $78.00 $ 4.23 - $ .56 Employee/Child $129.66 $78.00 $25.83 + $ 5.16 Family $217.24 $78.00 $69.62 + $16.75 Employees are being notified, individually, by letter today of these changes. I have recommended the City increase its portion to 90 percent in order to lessen the impact of the increase on those in the employee/child and family plans. The calendar year deductible will remain at $100 for individuals and/or $200 per family. Three other changes have been recommended with the new plan in order to increase benefits and contain costs. 1. Increase the Lifetime Maximum from $750~000 to $1~000,000. Room 364 Municipal Building 215 Church Avenue, 5.W. Roanoke, Virginia 24011 (703) 981-2333 Mayor and Members of Council - 2 - November 6, 1987 Increase the individual out-of-pocket maximum from $500 to $750 and increase the family out-of-pocket maximum from $1,000 to $1~500. Place a $250 penalty on participants who do not get their hospital stay approved through preadmission review. To understand the increase in premiums, one must realize the determining factors: (1) Medical Costs have increased greatly over the past two years; (2) In the first 9 months of 1987, claims (money paid out for medical services) exceeded premiums (money taken in) by $425,000; and (3) Employees are utilizing more expensive hospital emergency rooms as opposed to neighborhood medical centers or family doctors. These facts bring to light that each of us must have a personal role in keeping insurance costs down by utilizing good judgment in seeking responsible, cost effective health care. I am reco~nending funding for this increase from the General Fund Contin- gency to address the cost through June 30, 198~. Future funding will be developed in the FY 88/89 budget process. Under the proposed new health insurance contract, coverage has been structured to make the most desirable benefits available to every City employee at a reasonable rate and at the same time encourage cost aware- ness. Respectfully submitted, W. Robert Herbert City Manager WRH:gs Attachment Roanoke, Virginia November 9, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Selection of a Health Care Provider for Hospitalization and Major Medical Coverage following the expiration of the current contract on December 31, 1987. I. BACKGROUND: ae The present Comprehensive Health Insurance contract with Blue Cross and Blue Shield of Virginia expires December 31, 1987. B. City currently contributes 85% toward single employee rate. Ce Specifications for services were developed for obtaining competitive proposals on the City's Group Hospitalization and Health Insurance. De Request for Proposals of one and two year contracts on the Health Insurance Plan as it exists today and the cost effects of ten (10) options were identified for cost containment and/or enhancement of benefits. Thirty-five (35) a~ents/brokers were mailed request for proposals on August 3, 1987. A listing of those agents/brokers is attached. (Attachment A) F. Advertisement of this request for proposals was published in the Roanoke Times and World News, August 9, 1987. Seven (7) responses were received, publicly opened and read at 2:00 p.m. on Tuesday, September 15, 1987 in Council's Conference Room. (Attachment B) II. CURRENT SITUATION: ae Medical Costs have escalated in the last two years; therefore, causing a direct increase in health insurance premiums. Claims Experience for the City of Roanoke in the first nine months of 1987 exceeded premiums by approximately $425,000. A few statistical examples are listed below: - Psychiatric inpatient utilization increased 82% above the previous year. - City employees and their family members were admitted to the hospital at 5% above the norm. Honorable Mayor and City Council Page 2 II. CURRENT SITUATION Continued B. Claims Experience Continued City employees and their family members used hospital outpatient services at 21% above the norm which represented a 25% increase above the previous year. Emergency room visits accounted for the majority of this category. 16% of all hospital inpatient charges involved life-style related disorders such as high blood pressure, heart disease and substance abuse. This category excludes Public Safety employees which are covered directly under Workers' Compensation by the Heart and Lung Bill. Bid Committee was appointed by the City Manager to evaluate current situation, review proposals and make recommendations. Bid committee consisted of the following: Director of Finance Director of Administration & Public Safety Manager of Personnel Management Benefits Coordinator Initial evaluations were made by the Bid Committee and the Department of General Services on the three (3) proposals that met specifications on one year contracts. Two (2) proposals offered administrative services only which would require the City to assume all financial risk through a self insured program and two (2) proposals offered dental coverage only. City Attorney has advised that in accordance with the City of Roanoke procurement code negotiations are permissible under Section 23.1-6 in the procurement of Health Insurance Services. Informational meetings were called with each of the three (3) health care companies meeting bid specifications to provide enough comparable data to competitively rank the companies. Cost Containment Recommendations to help stabilize the premium rate were made by all three (3) health care companies as follows: Increase the Individual Out-Of-Pocket Maximum from $500 to $750 and increase the Family Out-Of-Pocket Maximum from $1,000 to $1,500. Honorable Mayor and City Council Page 3 II. CURRENT SITUATION Continued G. Cost Containment Recommendations Continued Increase the Individual deductible from $100 to $150 and increase the family deductible from $200 to $300. Reduce the co-insurance amount from 85% to 80%. Place a $500 penalty on those participants who do not have preadmission review completed by their physician within 48 hours of all hospital admissions. Bid Committee endorsed the following changes with the objective of maintaining quality health care coverage for a reasonable rate and adopting fair cost containment features to limit future premium increases. 1. Increase the Lifetime Maximum from $750,000 to $1,000,000. Increase the Individual Out-of-Pocket Maximum from $500 to $750 and increase the Family Out-Of-Pocket Maximum from $1,000 to $1,500. Place a $250 penalty on participants who do not get their hospital stay approved through preadmission review. III. I. Directors of Finance and Administration & Public Safety in compliance with the City procurement code, negotiated with the first ranked vendor, Blue Cross and Blue Shield of Virginia. COBRA Administration which allows terminating employees and their families to continue health insurance under the City's Group for 18 or 36 months is provided for a present cost of $.35 per employee contract amounting to approximately $525 per month or $6,300 per year. Section 125 of the Internal Revenue Code established regulations allowing the City to permit employees to elect to change payroll deductions for health insurance premiums from an after-tax contribution to a pre-tax contribution; therefore, increasing the employee's net pay by creating a tax savings for the employee and the City. ISSUES: A. Cost B. Qualifications Of The Selected Health Care Company Honqrable Mayor and City Council Page 4 III. ISSUES Continued C. Compliance With Specifications D. Coverage E. Funding IV. ALTERNATIVES Council approve the award of a contract for Hospitalization and Health Care Coverage to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1988 and ending December 31, 1988 and increase the City contribution from 85% to 90% of the "employee only" cost. 1. Cost a. Monthly rates would remain constant for the period of the contract. The full rates are as follows: (1) Employee - $86.46 (2) Employee/Child - $129.66 (3) Family - $217.24 be Employee cost after City contribution would be as follows: For comparisons refer to Attachment C (Chart 1). PROPOSED PROPOSED MONTHLY BI-WEEKLY Employee $ 8.46 $ 4.23 Employee/Child 51.66 25.83 Family 139.24 69.62 The City increase it's level of contribution from 85% to 90% of the "Employee only" cost in order to help reduce the additional burden of Dependent Coverage. The City presently contributes $54.00 per participating employee per month. The new contribution would now be $78.00 per participating employee per month, a $24.00 increase per month over present. Maximum Potential Cost The combined liability of both the City and it's employees would be $2,519,279 for the contract period based on current enrollment data as illustrated in Attachment C (Chart 2). Honorable Mayor and City Council Page' 5 IV. ALTERNATIVES Continued e Budgetary ImDact - Annualized cost of the program for fiscal year 1987-88 is $1,188,000 or $70,505 increase over the amount budgeted for the fiscal year of $1,117,495. For fiscal year 1988-89, the cost differential for continuation of the program will be $286,505 over the amount budgeted for fiscal year 1987-88. The contract must be renegotiated after the first six months of fiscal year 1988-89. Qualifications of Blue Cross and Blue Shield of Virginia. ae Local marketing representatives to service the account by providing up-to-date information on benefits, trouble shooting problem areas and establishing a contact between physicans and employees. b. Established workin~ relationship with the City and a clear understanding of the group's needs. Ce Participatin~ Network of doctors, hospitals and other providers of health care services that file and accept Blue Cross and Blue Shield's determination of "usual, customary and reasonable" fees. Subscribers using a participating doctor are not required to pay any amount over the "usual, customary, and reasonable" fee. Special Claims Unit to specifically handle City Major Medical claims to speed up slow response time and reduce the number of computer errors. "HEALTH ACTION" news letter a new educational publication will be made available to employees six (6) times during the year to promote a wellness attitude. This benefit will be provided at no cost to the City by Blue Cross and Blue Shield of Virginia, a savings of $6,000 annually. COBRA Administration would be provided for a one time set charge of $1,000 and 2% of each continuing participants monthly premium saving the City approximately $4,000 over present situation. Blue Cross and Blue Shield of Virginia complies with specifications of initial bid and did respond to negotiation process. Honorable Mayor and City Council Page' 6 IV. ALTERNATIVES Continued Coverage has been minimally amended to n~ake the most desirable benefits available to everyone at a reasonable rate and at the same time encourage cost awareness. See Attachment D for Coverage Summary. Funding is available in the General Fund Contingency Account to provide for the City's portion of the expense of this alternative. Council Approve the award of a contract for Hospitalization and Health Care Coverage to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1988 and ending December 31, 1988 and continue the City contribution of 85% of the "employee only" cost. 1. Cost a. Monthly Rates would be the same as listed above in Alternative A. Employee cost after City contribution would be as follows: For compairsons refer to Attachment C (Chart 1). PROPOSED MONTHLY PROPOSED BI-WEEKLY Employee $ 12.96 $ 6.48 Employee/Child 56.16 28.08 Family 143.74 71.87 The City continues the 85% level of "employee only" contribution. The City presently contributes $54.00 per participating employee per month. The new contribution would now be $73.50 per participating employee per month, a $19.50 increase per month over present. Maximum potential cost would be the same as in Alternative A and as illustrated in Attachment C (Chart 2). Honorable Mayor and City Council Page. 7 IV. ALTERNATIVES Continued Budgetary ImDact - Annualized cost of the program for fiscal year 1987-88 is $1,147,500 or $30,005 increase over the amount budgeted for the fiscal year of $1,117,495. For fiscal year 1988-89, the cost differential for continuation of the program will be $205,505 over the amount budgeted for fiscal year 1987-88. The contract must be renegotiated after the first six months of fiscal year 1988-89. Be Qualifications of Blue Cross and Blue Shield of Virginia would remain the same as in Alternative A. Blue Cross and Blue Shield of Virginia complies with specifications of initial bid and did respond to negotiation process. (Same as Alternative A) Coverage has been minimally amended to make the most desirable benefits available to everyone at a reasonable rate and at the same time encourage cost awareness. See Attachment D for Coverage Summary. (Same as Alternative A) Fundin~ is available in the General Fund Contingency Account to provide for the City's portion of the expense of this alternative. (Same as Alternative A) RECOMMENDATION: Council Approve the contract for Comprehensive Hospitalization and Major Medical Coverage to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1988 and ending December 31, 1988 at the rates set out in this report, and under the terms and conditions contained in the City's present contract with such firm, except as otherwise noted in said report, and authorize the City Manager to execute the same and with the understanding that Blue Cross and Blue Shield of Virginia provide the City Manager with said contract ready for execution no later than December 1, 1987, if possible. Honorable Mayor and City Council Page ~ V. RECOMMENDATION: Council ADDrove Alternative A to increase City participation from 85% to 90% which means that the City will increase it's contribution from $54.00 per contract per month to $78.00 per contract per month beginning in January of 1988. Funding of $136,000 was anticipated during the Fiscal Year 1988 Budget Study. The additional funding of $70,505 be transfered from the General Fund Contingency Account #001-002-9410-2199 to the Fringe Benefits Non-Departmental Account #001-004-9110-1125. Respectfully submitted, W. Robert Herbert City Manager WRH:ECT:JMS:sbs CC: George C. Snead Joel M. Schlanger Wilburn C. Dibling, Eric C. Turpin Jayne M. Smith Jr. ATTACHMENT A INSURANCE BID LIST 1988 Bid Opening - September 15, Bid Number - 87-7-69 1987 Blue Cross and Blue Shield of Va. P. O. Box 13047 Roanoke, Virginia 24045 Attn: Tom Alcoke Marketing - 7th Floor Davis & Stephenson, Inc. P. O. Box 1300 Roanoke Virginia 24006 Charles Lunsford Sons & Assoc. P. O. Box 2571 Roanoke Virginia 24010 Thomas Rutherfoord, Inc. P. O. Box 12748 Roanoke Virginia 24028 Chaney Thomas Stephenson & Hill P. O. Box 1600 Roanoke Virginia 24005 Insurance Assoc., Inc. P. O. Box 4800 Roanoke Virginia 24015 Hartford Insurance Group 3140 Chaparral Drive, S.W. Roanoke Virginia 24018 Home Insurance Co. United Virginia Bank Building 37 Church Avenue, S.W. Roanoke, Virginia 24011 Life Insurance Co. of Va. 5115 Bernard Drive, S.W. Roanoke, Virginia 24014 Metropolitan Life Insurance 3807 Brandon Avenue, S.W. Roanoke, Virginia 24017 Teachers Protective Mutual Life Insurance 2929 Melrose Avenue, N.W. Roanoke, Virginia 24017 Transamerican Occidential Life Insurance 336 Marshall Avenue, S.W. Roanoke, Virginia 24016 The Equitable Life Assurance Society of the United States c/o Thoams E. Link P. O. Box 8480 Roanoke, Virginia 24014 Bankers Life & Casualty Co 2608 Williamson Road Roanoke, Virginia 24012 Mr. Alex Martin Finance Service Group, Suite 1125 United Virginia Bank Bldg. Roanoke, Virginia 24011 Thomas G. Karrasch, CLU Prudential Insurance Co. 1802 Electric Road, S.W. Roanoke, Virginia 24018 Shenandoah Life Insurance 2301 Brambleton Avenue Roanoke, Virginia 24015 Aetna Life & Casualty 4200 Avenham Avenue, S.W. Roanoke, Virginia 24013 Flora & Martin c/o Joel Nichols P. O. Box 3130 Roanoke, Virginia 24015 Allstate Insurance 1819 Electric Road, S.W. Roanoke, Virginia 24018 Lincoln National Life 617 S. Jefferson St., S.W. Roanoke, Virginia 24011 ATTACHMENT A PAGE'2 Travelers Insurance Co. 5204 Bernard Drive, S.W. Roanoke, Virginia 24018 Marsh & McLennon P. O. Box 1857 Richmond, Virginia 23219 New York Life Southwest Va. Bank Bldg. Roanoke, Virginia 24011 Nationwide Insurance Co. 7307 Williamson Road, N.W. Roanoke Virginia 24012 Liberty Mutual Insurance 3223 Brandon Avenue, S.W. Roanoke Virginia 24018 Kansas City Life 1344 Clarke Avenue, S.W. Roanoke Virginia 24016 Paul J. Houseman 1901 Memorial Avenue, S.W. Roanoke Virginla 24015 Mutual of Omaha 1314 Peters Creek Road, N.W. Roanoke Virginla 24019 Lawrence C. Musgrove Assoc. P. O. Box 13487 Roanoke Virginia 24034 Robert Bye & Company, Inc. 2447 Colonial Avenue, S.W. Roanoke Virginia 24018 Prudential 4504 Starkey Road, Roanoke Virginia SoWo 24014 Delta Dental 3807 Brandon Ave., S.W. Suite 360 Roanoke, Virginia 24018 Attn: Nancy Smith or Carol Stuart McDonough Caperton Employee Benefits P. O. Box 1051 Roanoke, Virginia 24005 Equicor-Equitable HCA Corp. Innsbrook Corporate Center P. O. Box 31353 Richmond, Virginia 23294 Attn: Robert L. Fahlman Roanoke, District Vice President of Sales ATTACHMENT B RESPONDING COMPANIES Blue Cross and Blue Shield of Virginia The Principal Financial Group (Presented By: Davis and Stephenson, Inc. The Travelers (Presented By: Insurance Associates, Inc. McDonough Caperton Employee Benefits (Presented By D & S Life Agency, Inc.) State Mutual of America (Presented By: D & S Life Agency, Inc.) Delta Dental Plan of Virginia - Dental Only Denti-Care - Dental Only (Presented By: R. L. Wood Insurance Agency, Inc. ) ATTACHMENT C (CHART 1) (CHART 2) + + ATYACfIMENT D 1988 BLUE CROSS AND BLUE SHIELD OF VIRGINIA BENEFITS CITY OF ROANOKE LIFETIME MAXIMUM CALENDAR YEAR DEDUCTIBLE FAMILY CALENDAR YEAR DEDUCTIBLE PAYMENT LEVEL SKILLED NURSING FACILITY HOME HEALTH CARE PRIVATE DUTY NURSING PRE ADMISSION TESTING OUTPATIENT DIAGNOSTIC LAB AND X-RAY CHIROPRACTOR OUTPATIENT TREATMENT OF ACCIDENTAL INJURIES OUTPATIENT SURGERY INDIVIDUAL OUT OF POCKET MAXIMUM FAMILY OUT OF POCKET MAXIMUM INPATIENT TREATMENT OF NERVOUS & MENTAL CONDITIONS / SUBSTANCE ABUSE OUTPATIENT TREATMENT OF NERVOUS & MENTAL CONDITIONS / SUBSTANCE ABUSE UNMARRIED DEPENDENT COVERAGE PRE ADMISSION REVIEW/ PRIME ALTERNATIVES $750 $1,500 $1,000,000 $ lOO $ 200 85% UCR 85% UCR 85% UCR 85% UCR 90% UCR 85% UCR 85% UCR 85%, NO DEDUCTIBLE 100%, NO DEDUCTIBLE INCLUDES DEDUCTIBLE INCLUDES DEDUCTIBLE 30 DAYS/YEAR 50%, $1,000 LIMIT/YR AGE 19; FULL TIME STUDENTS TO AGE 25 REQUIRED $250 PENALITY IF NOT COMPLETED Off~ce o~ n~e Q~y Ge~ November 10, 1987 File #70 Construction Services of Roanoke, 3812 Bunker Hill Drive, S. W. Roanoke, Virginia 24018 Inc. Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28869, accepting your bid for alterations and additions to Fire Station No. 1, 13 East Church Avenue, in the total amount of $84,138.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: ra Enco Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. George C. Sneod, Jr., Director of Administration and Public Safety Mr. Harry P. McKinney, Jr., Acting Fire Chief Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Clerk Ms. Delores C. Daniels, Citizens' Request for Service Room456 MunlclpalBulldlng 215C~urchAve~ue, S.W. Roanoke, Vlrg~nla24011 (703)98~1-254~ November 10, 1987 File #70 Breakell, Inc. P. O. Box 6414 Roanoke, Virginia 24017-0414 Building Specialist 215 South Market Street Salem, Virginia 24153 Q. M. Tomlinson, Inc. P. O. Box 11724 Roanoke, Virginia 24022 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 28869, accepting the bid of Construction Services of Roanoke, Inc., for alterations and additions to Fire Station No. 1, 13 East Church Avenue, in the total amount of $84,138.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meetin9 held on Monday, November 9, 1987. On behalf of the Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, ~l~t~.~.~_ Mary F. Parker, CMC City Clerk MFP: ra Enc. Roo~n456 Municll:x~lB~ildlng 215C~urchAv~'~ue, S.W. Roanoke, ~rg~nla 24011 (703)981.2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, Ihe 9th day 0f November, ]987. No. 28869. AN ORDINANCE accepting the bid of Construction Services of Roanoke, Inc., for alterations and additions to Fire Station No. 1, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Construction Services of Roanoke, Inc., made to the City in the total amount of $84,138.00 for alterations and addi- tions to Fire Station No. 1, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifica- tions made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. municipal nance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this ordi- shall be in full force and effect upon its passage. ATTEST: City Clerk. November 10, 1987 File #60-70 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28868, amending and reordaining certain sections of the 1987-88 Capital Fund Appropriations, to pro- vide for the appropriation of $93,000.00 from undesignated capital funds, in connection with the award of a contract to Construction Services of Roanoke, Inc., for alterations and additions to Fire Station No. 1, 13 East Church Avenue, in the total amount of $84,138.00, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 9, 1987. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP:ra pc: Mr. W. Robert Herbert, City Manager Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Harry P. McKinney, Jr., Acting Fire Chief Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Clerk Ms. Delores C. Daniels, Citizens' Request for Service Room456 Mun~cJpalBuilding 215C~urc~A~nue, S.W. Roano~,,VIrg~nla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 9th day of NoYember, ]987. No. 28868. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Capital Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations General Government Fire Station ~1 Alterations & Additions (1) ........ Fund Balance Fund Balance - Unappropriated (2) .................. $12,721,186 93,000 944,174 (1) Appr. from Gen. Revenue (2) Fund Balance - Unappropriated (008-052-9508-9003) (008-3325) $ 93,000 (93,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia November 9, 1987 '87 -" -,.! "'. Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bid Committee Report Alterations and Additions Fire Station No. 1 I3 E. Church Avenue Roanoke, Virginia I concur with the recommendations of the attached Bid Committee Report. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/mm Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety Citizens' Request for Service City Engineer Construction Cost Technician Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council Subject: Bid Committee Report Alterations and Additions Fire Station No. 1 13 E. Church Avenue Roanoke, Virginia Roanoke, Virginia November 9, 1987 I. Back,round: City Council, at its October 26, 1987 meeting, publicly opened and read aloud the bids received for the Alterations and Additions to Fire Station No. 1 at 13 E. Church Avenue, Roanoke, Virginia. Five (5) bids were received with Construction Services of Roanoke~ Inc. submitting the low bid in the amount of $84,138.00 and 100 consecutive calendar days project construction time. Fire Station No. 1 is on the Historical Registry for Buildings and all the work involved has been reviewed and approved by the Architectural Review Board. The major items of work are as follows: 1. New acoustical ceiling and lights in kitchen. 2. New kitchen cabinets and appliances. 3. New composition floor. 4. New food closets for the three duty shifts. Ail the above is about the same as was done at Stations #6 and #13. 5. New air conditioning of the occupied spaces on the second floor. 6. Three new showers and two lavatories in the bathroom. 7. New composition floor in bathroom (linoleum). 8. New washer and dryer. Page 2 II. III. 9. Paint second floor. 10. New storm windows and doors on second floor only. 11. New three phase electric service to accommodate new air conditioner. 12. Sand and refinish wood floors on second floor with polyurethane (no wax finish). D. Fire Department has reviewed and approved the above altera- tions and additions. Issues in order of importance are: A. Compliance of the bidders with the requirements of the Contract Documents. B. Amount of the low bid. C. Fundin~ of the project. D. Time of completion. Alternatives are: A. Award a lump sum contract to Construction Services of Roanoke~ Inc. in the amount of $84~138.00 and 100 consecutive calendar days for Alterations and Additions to Fire Station No. 1 in accordance with the Contract Documents as prepared by the City Engineer's Office. 1. Compliance of the bidder with the requirements of the Contract Documents was met. 2. Amount of the low bid is within the engineer's estimate and is acceptable. 3. Fundin~ is available from the undesignated capital funds. 4. Time of completion as quoted is acceptable. B. Reject the bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the Contract Documents would not be an issue. 2. Amount of the low bid may increase if the project is rebid at a later date. Page 3 3. Funding would not be encumbered at this time. Time of completion would be extended. This is one of many projects that was put off due to the November 1985 flood. It would be better if we had no further delays. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Authorize the City Manager to enter into a contractural agreement with Construction Services of Roanoke~ Inc. for the Alterations and Additions to Fire Station No. 1 in accordance with the Contract Documents as prepared by the City Engineer's Office in the amount of $84~138.00 and 100 con- secutive calendar days. Appropriate $93~000.00 from undesignated capital funds to an account to be established by the Director of Finance; $84~138.00 contract amount plus $8~862.00 project contingency account, Respectfully submitted, Robert A. Garland, Chairman RAG/LBC/mm Attachment: Tabulation of Bids cc: City Attorney Director of Finance Citizens' Request for Service City Engineer Construction Cost Technician William F. Clark TABULATION OF BIDS ALTERATIONS AND ADDITIONS FIRE STATION NO. 1 13 E. CHURCH AVENUE ROANOKE, VIRGINIA Bids opened before City Council on October 26, 1987, at 2:00 p.m. NO. OF BID BIDDER LUMP SUM DAYS BOND Construction Services of Roanoke, Inc. $84,138.00 100 YES Acorn Construction, Ltd. $84,895.00 -- YES Breakell, Inc. $93,700.00 120 YES Building Specialists $96,000.00 150 YES Q. M. Tomlinson, Inc. $99,000.00 120 YES Ail bidders acknowledged receipt of Addendums I and II. ~nd, Chairman William. F. Clark Office of City Engineer Roanoke, Virginia November 9, 1987 Office of the City Cle~ October 28, 1987 File #70 Mr. Robert A. Garland, Chairman ) Mr. William F. Clark ) Co~ittee Mr. George C. Snead, Jr. ) Gentlemen: The following bids for alterations and additions No. 1, 13 East Church Avenue, were opened and Council of the City of Roanoke at a regular Monday, October 26, 1987: to Fire Station read before the meeting held on BIDDER BASE BID TOTAL Construction Services of Roanoke, Acorn Construction, Ltd. Breaketl, [nc. 5uilding Specialists Q. M. Tomlin$on, Inc. $84,138.00 84,895.00 93,700.00 96,000.00 99,000.00 On motion, duty seconded and unanimously adopted, the bids were referred to you for tabulation, report, and reco~r~mendation to Council. Sincerely, Mary F. Parker, CMC City Clerk MFP: pc: ra Construction Services of Roanoke, Inc., 3812 Dunker Hill Drive, S. W., Roanoke, Virginia 24018 Acorn Construction, Ltd., P. 0. Box 625, Troutville, Virginia 24175 Breakell, Inc., P. 0. Box 6414, Roanoke, Virginia 24017-0414 Building Specialists, 215 South Market Street, Salem, Virginia 24153 Q, M. Tomlin$on, Inc., P. 0o Box 11724, Roanoke, Virginia 24022 Mr. Wilburn Co Dibling, Jr., City Attorney Room4~ Munici~l~ildl~ 215~u~ Ave?m~.S.~Roono4e,~n~2~11 (7~)981-2~1 Office af the City C~e~ November 10, 1987 File #2-166 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28854, providing for the sale and conveyance of a parcel of land owned by the City, bearing Official Tax No. 1070808, to David A. and Diana H. McCray and John R. and Betty M. Newbill, in the amount of $2,000.00, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, November 2, 1987, also adopted by the Council on second reading on Monday, November 9, 1987, and will take effect ten days following the date of its second reading. Sincerely, ~l~4~ Mary F. Parker, CMC City Clerk MFP : ra pc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Ms. Deborah J. Moses, Chief, Billings and Collections Mr. Von W. Moody, III, Director of Real Estate Valuation Mr. & Mrs. John R. Newbill 1~, O. ~v~ 13327, Roanoke, Virginia 240~ ' Mr. & Mrs. David A. McCray, 3032 Maywood Road, S. W., Roanoke. Virginia 24014 Room456 MunlcipalBuildlng 215C~u,"chAv~'~ue, S.W.D, oano~e, Vlrg~nta24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 9th day of N0vembe~r, ]987. No. 28854. VIRGINIA, AN ORDINANCE providing for the sale and conveyance of a par- cel of land owned by the City, bearing Official Tax No. 1070808, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The offer of David A. and Diana H. McCray and John R. and Betty M. Newbill, to purchase a parcel of land owned by the City, bearing Official Tax No. 1070808 and located between 3032 and 3024 Maywood Road, S.W., for the consideration of $2,000.00 is hereby ACCEPTED. 2. The Mayor and City Clerk are hereby authorized to exe- cute and attest, respectively, on behalf of the City, a quitclaim deed of conveyance to David A. and Diana H. McCray and John R. and Betty M. Newbill as joint tenants, in form approved by the City Attorney, said deed to provide for reservation of all existing easements on behalf of the City. ATTEST: City Clerk. Roanoke, Virginia November 2, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Sale of City Owned Property - Official Tax No. 1070808 The attached staff report was considered by the Water Resources Committee at its meeting on October 26, 1987. The Committee recommends that Council authorize the sale of Official Tax No. 1070808 by quitclaim deed to David A. and Diana H. McCray and John R. and Betty M. Newbill, as joint tenants, to be divided between them, after sale of the property, for $2,000.00, all easement currently in place to be retained by City, documentation to accomplish transfer of title to be provided by grantees in a form acceptable to the City Attorney. Respectfully submitted, Eliza'oeth T. Bowles, Chairman Water Resources Con~nittee ETB:KBK:afm Attachment cc: City Manager City Attorney Director of Finance Mr. & Mrs. David A. McCray Mr. & Mrs. John R. Newbill INY~RDEPARTMENTAL COMMUNICATION DATE: October 14, 1987 TO: Members, Water Resources Committee FROM: Kit B. Kiser, Dilrec~o~of__~ Utilities and Operations THRU: W. Robert Herbert, City Manager RE: Sale of City-owned Property Official Tax No. 1070808 I. Back~round: A. City of Roanoke acquired the lot on February 15, 1944. Lot contains a sewer line and two (2) inch water main, both running its entire length from Maywood Road to the westerly end of Cassell Lane, SoW. II. Current Situation: A° Owners of property on either side of the lot, David A. and Diana H. McCray at 3032 and John R. and Betty M. Newbill at 3024 Maywood Road, S.W., desire to purchase the lot and divide it bet- ween them. Their offer for it is $2~000.00 (see attached letter). B. Department of Real Estate Valuation has established that the fair market value of Official Tax No. 1070808 is $2~000.00. III. Issues: A. Need B. Timin5 C. Income to City IV. Alternatives: mo Committee recommend to City Council that it authorize the sale of lot by quitclaim deed bearing Official Tax No. 1070808 to David A. and Diana H. McCray and John R. and Betty M. Newbill, as joint tenants, to be divided between them, after sale of the property, for $2~000.00, all easements currently in place to be retained by City, documentation to accomplish transfer of title to be pro- vided by grantees in a form acceptable to the City Attorney. Page 2 1. Need for lot expressed by adjacent owners is met. 2. Timin~ to accomplish title transfer as quickly as possible is met. 3. Income to City is $2~000.00 plus future real estate tax revenuesj B. Committee not recommend to City Council that it authorize the sale of Official Tax No. 1070808. 1. Need for lot expressed by adjacent property owners not met. 2. Timin~ to accomplish title transfer as quickly as possible is not met. 3. Income to City is zero. Recommendation: Committee recommend to City Council that it authorize the sale of Official Tax No. 1070808 for $2,000.00 in accordance with Alternative "A". Proceeds to be received as revenue into the City's General Fund. RVH/KBK/WRH/hw Attachment cc: City Attorney Director of Finance September 29, 1987 Mr. Kit Kiser Director of Utilities and Operations City of Roanoke Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 Dear Mr. Kiser: Please find enclosed a City of Roanoke Tax Map showing parcel designated Tax Map Number 1070808 (outlined in red) which is owned by the City of Roanoke. It measures 30 feet by 132 feet (plus or minus) and has little utility due to its small size. It is undeveloped except that it is landscaped and maintained by my next door neighbor and me. It is our desire to purchase this parcel and have the ownership split with 50% (15 feet by 132 feet) going to David A. and Diana H. McCray (owners of Tax Map Number 1071101 outlined in yellow) and 50% (15 feet by 132 feet) going to John R. and Betty M. Newbill (owners of Tax Map Number 1070805 outlined in green). Our offer to purchase the parcel is $2,000 which equals the current assessed valuation. It is our request that the enclosed information be reviewed and advise use of the process to accomplish this transaction. If additional information is necessary, I can be reached at 989-1693. cc: John R. and Betty M. Newbill P. O. Box 13327 Roanoke, Virginia 24040 Office of the O~ Oen~ November 10, 1987 File #243-166 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28855, authorizing a certain assignment of the lease for the former No. 6 Fire Station located on Jamison Avenue, S. E., from the Southeast Action Forum, Inc., to the League of Older Americans for use as the Southeast Diner's Club, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, November 2, 1987, also adopted by the Council on second reading on Monday, November 9, 1987, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra EnCo pc: Mr. Hillary A° Lantz, President, Southeast Action Forum, Inc., 1022 Murray Avenue, S. E., Roanoke, Virginia 24013 Mr. Glenn McKibbin, Director, League of Older Americans, P. 0. Box 14205, Roanoke, Virginia 24038 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Kit B. Kiser, Director of Utilities and Operations Room456 MunlcipalBuitding 215 Church Avenue, S.W. Roano~e, Vlrg~nla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF HOANOKE, VIRGINIA, The 9th day of November, 1987. No. 28855. AN ORDINANCE authorizing a certain assignment of the lease for the former No. 6 Fire Station located on Jamison Avenue, S.E., from the Southeast Action Forum, Inc., to the League of Older Americans. BE IT ORDAINED by the Council of the City of Roanoke that the assignment of the lease, dated September 5, 1985, for the City's former No. 6 Fire Station located on Jamison Avenue, S.E., from the Southeast Action Forum, Inc., to the League of Older Americans, providing for use of the first floor of the leased premises as a dining club, as more particularly set forth in the report to this Council dated November 2, 1987, is hereby APPROVED and the City ~anager and City Clerk are authorized to execute and attest, respectively, on behalf of the City, the appropriate document authorizing such assignment, said document to be in form approved by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia November 2, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Lease Assignment - Southeast Action Forum, Inc. The attached staff report was considered by the Water Resources Co~nittee at its meeting on October 26, 1987. The Committee reco~m~ends that City Council authorize the Southeast Action Forum, Inc. to enter into a sublease with the League of Older Americans for the use of the Old Fire Station No. 6 as the Southeast Diner's Club. Respectfully submitted, Eliz~Zabeth T. Bowles, Chairman ETB:KBK:afm Attachment cc: City Manager City Attorney Director of Finance Water Resources Committee President, Southeast Action Forum, Inc. TO: FROM: THROUGH: DATE: SUBJECT: CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION Water Resources Con~uittee Members Ro~ok_.e, Virgir~ia ~ William F. 'Clark, Dir~Public Works W. Robert Herbert, City Manager ~J~ October 26, 1987 Lease Assignment Southeast Action Forum, Inc. I. Background: Initial lease for the Old Fire Station No. 6 on Jamison Avenue, S.E. was executed by Mrs. Mildred Prater for the Belmont Neighborhood Watch Group for a five (5) year term beginning on July 14, 1980. The lease provided that the facility be used as a community center and meeting place for the group. Assignment of the lease from Mrs. Prater to the Belmont Neighborhood Watch Group, Inc. was authorized by Ordinance No. 26027, dated May 25, 1982. Term of the lease was five (5) years from the original date of the lease, July 14, 1980. New five (5) year extention of the lease was authorized by Ordinance No. 27734, dated August 26, 1985. This lease was executed on September 5, 1985. Assignment of the lease from the Belmont Neighborhood Watch Group, Inc. to the Southeast Action Forum, Inc., an expanded neighborhood organization, was authorized by Ordinance No. 28442, dated November 21, 1986. Term of the lease was five (5) years from the date of the extended lease dated September 5, 1985. II. Current Situation: Sublease is requested by Southeast Action Forum, Inc. to permit the League of Older Americans to use the first floor of the Old Fire Station No. 6 for the Southeast Diner's Club. This action will formalize and continue an activity which has been in operation for some time. Page 2 III. Issues: A. Cost to City B. Need C. Neighborhood stability D. Public liability insurance IV. Alternatives: Recommend to City Council that it authorize the Southeast Action Forum, Inc. to enter into a sublease with the League of Older Americans for the use of Old Fire Station No. 6 as the site of the Southeast Diner's Club. Current lease term (July 14, 1985 through July 13, 1990) to continue. 1. Cost to City is zero. Need to recognize the agreement between the Southeast Action Forum, Inc. and the League of Older Americans would be met. Neighborhood stability is enhanced by supporting the continued provision of services of Southeast Diners Club at neighborhood sponsored site. Public liability insurance to be provided by the League of Older Americans insuring the City against all legal liability for injuries to persons and damages to property. Do not recommend that City Council authorize the Southeast Action Forum, Inc. to enter into a sublease with the League of Older Americans. 1. Cost to City is not changed. Need for recognition of an an ongoing agreement is not met. Neighborhood stability is threatened by loss of significant service (Southeast Diner's Club.) 4. Public liability insurance is not an issue. V. Recommendation Committee recommend to City Council that it authorize the Southeast Action Forum, Inc. to enter into a sublease with the League of Older Americans for the use of the Old Fire Station No. 6 as the Southeast Diner's Club. Page 3 Sublease document to be prepared by Lessee in a form approved by the City Attorney. Provision of public liability insurance to be in form and amounts of coverage acceptable to the City's Risk Manager. WFC/JB:kds Attachments cc: City Attorney Director of Finance Director of Utilities and Operations November 10, 1987 File #199-166-169 Mr. Donald L. Shepherd Regional Director Cor~nonwealth of Virginia State Air Pollution Control Board Suite A, Executive Office Park 5338 Peters Creek Road, N. W. Roanoke, Virginia 24019 Dear Mr. Shepherd: I am enclosing copies of Ordinance No. 28856, granting the Co~nonwealth of Virginia, State Air Pollution Control Board, a revocable permit providing for the installation of an air pollu- tion monitoring device in the non-paved portion of the right-of- way of Mulberry Street, N. W., which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, November 2, 1987, also adopted by the Council on second reading on Monday, November 9, 1987, and will take effect ten days following the date of its second reading. Please sign and return three City Clerk's Office, Room Virginia 24011. copies of Ordinance No. 28856 to the 456, Municipal Building, Roanoke, Sincerely, ~ Mary F. Parker, CMC City Clerk MFP: r a Ertc. pc: Mr. Mr. W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mr. William F. Clark, Director of Public Works Mr. William L. Stuart, Manager, Street Maintenance Mr. George C. Snead, .Ir., Director of Administration Public Safety Mr. Warren E. Trent, Coordinator, Emergency Services Room 456 Munlci~c~l Building 215 (~urch Av~'~ue, S.W. Roanoke, Virg~nla 24011 (703) 981-2541 and IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 9th day of November, 1987. No. 28856. AN ORDINANCE granting to the Commonwealth of Virginia, State Air Pollution Control Board a revocable permit providing for the installation of an air pollution monitoring device on certain City property, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Permission is hereby granted to the Commonwealth of Virginia, State Air Pollution Control Board (Permittee) to install and maintain an above ground automatic monitor of airborne par- ticulates on City-owned property, the location of such monitor being within the right-of-way of the dead-end portion of Mulberry Street, N.W., as more particularly set forth in report to this Council dated November 2, 1987, a copy of which is on file in the Office of the City Clerk. 2. The permit granted by this ordinance shall be revocable at the pleasure of the City of Roanoke. 3. Any and all costs in connection with the granting of this permit will be borne by the Commonwealth of Virginia, State Air Pollution Control Board. 4. Installation and maintenance of such pollution moni- toring device shall be at the sole expense of the Permittee. 5. The Permittee shall restore the surface of the City pro- perty to substantially the same condition which existed prior to any construction or alteration necessary to install said device. 6. Permittee agrees to engage in its best efforts and undertake any and all action necessary in order to indemnify and hold harmless the City, its officers, agents and employees, from any and all claims, legal actions and judgments advanced against the City and for expenses the City may incur in this regard arising out of the Permittee's intentional acts or negligent acts or omissions with respect to the rights or privileges granted hereby. 7. Permittee shall give notice to the City's Director of Public Works prior to entry onto City property for installation, repair or maintenance of said air pollution monitoring device. 8. This permit shall be in full force and effect at such time after its effective date as a copy, duly signed, sealed, attested and acknowledged by the Commonwealth of Virginia, State Air Pollution Control Board and has been filed in the Office of the City Clerk. ATTEST: City Clerk. ACCEPTED AND EXECUTED by the undersigned this day of , 19 ATTEST: COMMONWEALTH OF VIRGINIA STATE AIR POLLUTION CONTROL BOARD (Permittee) By (title) (title) STATE OF VIRGINIA The foregoing instrument was acknowledged before me this day of , lB , by whose title is , and attested by , whose title is of the Commonwealth of Virginia, State Air Pollution Control Board, for and on behalf of said Board. My Commission expires: Notary Public Roanoke, Virginia November 2, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Air Pollution Control - High Volume Particulate Monitor Site The attached staff report was considered by the Water Resources Committee at its meeting on October 26, 1987. The Committee recommends that City Council grant a revocable permit to the Commonwealth of Virginia, State Air Pollution Control Board allowing the installation of an air pollution monitoring device in the non-paved portion of the right of way of Mulberry Street, N.W. ETB:KBK:afm Attachment CC: Respectfully submitted, Elizabeth T. Bowles, Chairman Water Resources Committee City Manager City Attorney Director of Finance Director of Public Works Manager, Street Department Mr. Donald L. Shepherd, Director, Region II INTERDEPARTMENT COMMUNICATION DATE: September 22, 1987 TO: Members, Water Resources Committee FROM: r, Dir. ec~r~of Utilities and Operations THRU: W. Robert Herber ,f~City Manager Air Pollution Control High Volume Particulate Monitor Site I. Back~round: A. State Air Pollution Control Board (S.A.P.C.B), Regional Office, maintains a number of automatic (electric) monitors of airborne particulates around the Roanoke Valley. B. Particulate Monitor near the Roanoke Electric Steel Plant was located on private property in the Cherry Hill Subdivision area by agreement with the property owner. It has been located there for a number of years. II. Current Situation: Private property owner, of monitor site, has sold the property to Roanoke Electric Steel. S.A.P.C.B cannot, or will not, place a monitor on the property of a company (air pollution "source") being monitored. S.A.P.C.B. desires to continue to maintain a monitor adjacent to Roanoke Electric Steel. They feel that a location somewhere within the right of way of the dead-end portion of Mulberry Street, N.W. would satisfy their requirements (See attached letter and map). S.A.P.C.Bo has provided, at our request, information relative to their ability to provide liability insurance for the monitor installation (attached). S.A.P.C.B. is without authority to enter into a contract indemnifyin~ and holdin~ the City harmless. The board itself maintains no insurance. The attached information describes the State's self-insurance which covers the State and its a~encies only. This situation is stan- dard State practice, unless special authorization is granted by the General Assembly to a specific State agency. Indemnification should still be required even if it can only be enforced on a moral obligation basis or through special action of the General Assembly if circumstances require that action. D. City Administration feels that, if the S.A.P.C.B. can provide the necessary electric power, physical protection for their installation, and locate out of the traveled portion of Mulberry Street, N. W. the installation could be provided in that loca- tion. III. Issues: A. Need B. Timing C. Public Safety D. Indemnification IV. Alternatives: Ae Committee recommend to City Council that it grant a revocable permit to the Commonwealth of Virginia, State Air Pollution Control Board, allowing the installation of a High Volume Particulate Monitor, and accessory equipment, within the right of way of the dead-end (100 Block) portion of Mulberry Street, N.W. 1. Need by S.A.P.C.B. for a new monitor site is met. 2. Timing to provide for continuous monitoring is met. 3. Public Safety will be guaranteed by the petitioner. 4. Indemnification requirement will be stated but can likely only be enforced on a moral obligation basis or special action by the General Assembly. B. Committee not recommend to City Council that it grant a revo- cable permit allowing the installation of the monitoring device within the right of way of Mulberry Street, N.W. 1. Need by S.A.P.C.B. for a new site for monitor is not met. 2. Timing to provide for continuous monitoring is not met. 3. Public Safety is not an issue. 4. Indemnification of City is not an issue. V. Recommendation: Committee recommend to City Council that it grant a revocable permit to the Commonwealth of Virginia, State Air Pollution Control Board allowing the installation of an air pollution monitoring device in the non-paved portion of the right of way of Mulberry Street, N.W. in accordance with Alternative "A". Permit to be incor- porated in the authorizing ordinance in a form acceptable to the City Attorney. WRH/KBK/hw Attachment cc: City Attorney Director of Finance Director of Public Works Manager, Street Department Mr. Donald L. Shepherd, Director, Region II JAN OFFICE OF CITY ENGINED COMMONWEALTH of VIRGINIA State Air Pollution Control Board Valley o! Virginia Regional O//ice January 8, 1987 Mr. Richard Hamilton CITY OF ROANOKE 215 West Church Street Roanoke, VA 24011 Dear Mr. Hamilton: As you know, Roanoke Electric Steel has recently purchased some property on Cherryhill Circle where our High Volume Particulate Monitor is located. Because the monitor is now located on Roanoke Electric Steel property, viola- tions of our particulate ambient air quality standard could not be enforced at that location. For this reason a new site for the monitor is being sought. We have pursued several sites owned by private citizens, but either the site turned out to be not suitable or the individual just didn't want someone on their property every week. However, we have located a site on the City Right of Way on Mulberry that would be suitable for the monitor. Would the city allow the installation of a monitor at this site? Should you have any questions or need any additional information regard- ing this proposal, please feel free co contact this office. Sincerely, P. A. Buonviri Air Pollution Control Specialist PAB/bh ",'in Equal Opportunity Employer" z/ / ! ZTZOI07 ,~..~ ~0-.,~.. 2'fZODOI Iff/. ~ /-4 Y M A ~,I 272~904 Z720~0~ ~,~. / 2 72/~ 2. 72/~ Z 72/0~ ~E. ;ZASETH H. HASKELL. CHAIRMAN MART;NSVILLE CARL C. REDINGER, VICE CHAIRMAN ALEXANDRIA ~ TIMOTHY E. BARROW VIRGrNIA BEACH MANUEL DEESE RICHMOND WALLACE E. REED CHAR LO'Fi'ESVlLLE SFp 2 1987 COMMONWEALTH of VIRGINI, mcE State Air Pollution Control Board ROOM 8OI, NINTH STREET O~=FICE SUILDING POST OFFICE BOX 10089 RICHMOND, VIRGINIA 23240 {804} 786-2378 August 28, 1987 Richard V. Hamilton Right of Way Agent Office of the City Engineer Room 350, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 RE: High Volume Monitor Site Roanoke Electric Steel Area Dear Mr. Hamilton: Your letter to Rich Moore of March 17 has been sent to me for response. In your letter you requested information, in writing, concerning what liability insurance is provided by the Commonwealth for the installation. We requested a response from the Department of General Services, Division of Risk Management. Attached is a copy of their response, along with a Certif- icate of Self-insurance. Please call me if I can be of any further assistance to you at (804) 786-5406. JB/lm attachments c: Bill Parks Rick Moore Sincerely, Jane Becke~t-Camarata Assistant Executive Director "Hn Eqltal Opportunity Einployer" DIVISION OF RISK MANAGEMENT COMMONWEALTH o[ VIRC INIA DEPARTMENT OF GENERAL SERVICES August 28, 1987 Ms. Jane Beckett-Camarata Assistant Executive Director State Air Pollution Control Board Room 801, Ninth Street Office Building Richmond, Virginia 23219 9TH FLOOR 805 EAST BROAD STREET RICHMOND, VIRGINIA 23219 (8o4) 786-5968 Dear Me. Beckett-Camarata: This letter is a response to your request for information concerning the insurance carried by the Commonwealth of Virginia should someone be injured resulting from your equipment being located near a dead-end road in the City of Roanoke, Virginia. I have enclosed a Certificate of Self-insurance for the Self-insured General Liability Plan for the Commonwealth of Virginia. Should someone be injured resulting from the presence of our equipment, and it is deemed that we are negligent, the State Self-insurance Liability Plan would respond. If an automobile owned by the Commonwealth damages the equipment, the plan should respond. Should a member of the public run into the equipment near the dead-end road, and they were negligent, then their personal automobile insurance would respond. Should you have any further questions regarding this, please give me a call at 786-2068. Yours .very truly, 1 free'Karl fe~ Progra~ Manager AK/pwn Enclosures DIVISION OF ADMINISTRATIVE SERVICES · DIVISION OF ENGINEERING & BUILDINGS DIVISION OF PURCHASES & SUPPLY · DIVISION OF CONSOLIDATED LABORATORY SERVICES · DIVISION OF R SK,MANAGEMENT PRODUCER NOT APPLICABLE' INSURED Commonwealth of Virginia Department of General Services Division of Risk Management 805 East Broad Street, 9th Floor 23219 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFER~ NO RIGHTS UPON THE CERTIFICATE HOLDER. THI~ CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIE~ BELOW. COMPANIES AFFORDING COVERAGE COMPANY COMPANY LETTER m State Insurance Liability Reserve Trust Fund - Self-insured COMPANY LETTER COMPANY LETTER COMPANY LETTER THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN iSSUED TO THE INSURED NAMEO ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONOITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY SE ;~SUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDI- TIONS OF SUCH POLICIES. TYPE OF INSURANCE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY AUTOMODILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE UASILITY EXCESS UABILITY WORKERS* COMPENSATION AND EMPLOYERS' LIABILITY OTHER POLICY NUMBER ALL UMITS IN THOUSANDS all of EACH OCCURRENCE The Commonwealth of the agencies and ins covered by a self-in authorized by Sectio Code of Vir8inia whi comprehensive genera script policy form. Commonwealth (Not Em to the Virginia Tor~ Sections 8.01-195.1 of the Code of Virs: Virginia a~ titutions surance_p_~ n 2.1-526.~ =h is basel 1 liabilit, Claims ployees) a] Claims ~hrough 8.( ~ia. of the upon a manu- Lnst the subject '1-195.8 DE~RIPTION OF OPERATIONSILOCATIONSIVEHICLES/RESTRICTIONS/SPECIAL iTEMS Use of site in the City of Roanoke by the State Air Pollution Control Board to install air quality monitoring equipment. ~ REPRESEN