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Council Actions 10-12-87
28816 REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL October 12, 1987 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call· A~ present. The invocation will be delivered by Chaplain Coordinator of Pastoral Care Hospital. Prese~/~. Chaplain Carl Zigler, Department, Lewis Gale The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. PUBLIC HEARINGS Public hearing on. the request of B~abham Petroleum Company that an alley 14.66 feet in width and 349.4 feet in length situated between Official Tax Nos. 3042002 and 3042007, and any further portion of said alley as it may extend to Orange Avenue, N. E., on maps other than the City's Official Map, be permanently vacated, discontinued and closed. Bruce E. Mayer, Attorney. Adopted Ordinance No. 28816 on fi~t reading. B. Public hearing on the request of Total Action Against Poverty that property located at 23 24th Street, N. W., designated as Official Tax No. 2311102, containing approximately 0.41 acres, be rezoned from LM, Light ~anufacturing District, to RM-4, Residential Multi-Family ftigh Density District, subject to certain proffered conditions. Richard E. B. Foster, Attorney· Adopted Ordinance No. 28817 on first reading. C. Public hearing on the request of the City of Roanoke that Shadeland Avenue, N. W., approximately 845 feet in length, 50 feet wide, from loth Street. N. W., to its easterly terminus, be permanent ly vacated, discon- tinued and closed. W. Robert Herbert, City Manager. Adopted Ordinance No. 28818 on f~t reading. (7-0) D. Public hearing to consider proposed amendments to Chapter 36.1, Zoning, Sections 36.1-164 and 36.1-165, and adoption of a new Section 36.1-174, of the Code of the City of Roanoke (1979), as amended, amending regu- lations pertaining to the CN, Neighborhood Commercial District, in order to provide for neighborhood shopping centers in such district and otherwise to amend such regulations. Susan S· Goode, Chairman, Roanoke City Planning Commission. Adopted Ordinance No. 28819 on reading. ( 7~ 0 ) (i) E. Public hearing on the request of The Virginia Lutheran ltomes, Inc., that property located at 3804 Brandon Avenue, S. W., bearing Official Tax No. 5180304, and containing approximately 18.3 acres, be rezoned from RS-l, Residential Single Family District, to RM-2, Residential Multi-Family District, subject to certain proffered conditions. Edward A. Natt, Attorney. Adopted Ordinance No. 28820 on fi~t reading. (7-0} Rec~sed at 8:10 p.m.. Reconvened at 8:25 p.m. CONSENT AGENDA (Approved 7-0} ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM TIfE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 C-3 C-4 Minutes of the regular meeting of Council held on Monday, October 5, 1987. RECOMi~NDED ACTION: Dispense with the ~eading. thereof and approve as recorded. ~ A communication from Mayor Noel C. Taylor requestidg an Executive Session to discuss personnel matters ~'e~a~ing to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as a:~ended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, commissions and com- mittees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. A report of the City Manager requesting an Executive Session to discuss a matter involving the disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. RECOMmeNDED ACTION: Concur in request for Council to convene in Executive Session to discuss a matter involving the disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. A communication from Council Member David A. Bowers with regard ta consideration of increasing the penalty for razing or destruction of buildings in historic districts. RECOM?~NDED ACTION: Refer to City Manager and City Attorney for review and recommendation to Council. (~) C-5 Lambert, Jr., as a member of the for a term of three years ending Qualification of John W. Roanoke Civic Center Commission September 30, 1990. RECOMMENDED ACT[ON: Receive and file· REGULAR AGENDA Rearing of Citizens Upon Public Matters: a. Request of M. Scott iyres to address Council regarding a safety problem on Tiilett Road, S. W. Referred to the Ci~y^{anag~ for inv~tigation, report and recommendation to Coun~l. Petitions and Communications: None· Reports of Officers: a. City Manager: 3rieLL~ai: .NonR. Items Recommended ~o~_~: i. A report with regard to the status of Carvins Cove Conservators of the Peace. Concurred in recommendation. (~. Mu~ser voting no.) ~. A report recommending authorization to e~ecute Change Order No. I to the contract with H. Hamner Gay and Company, Inc., for the Mudlick Sanitary Sewer Project, Phase I, and appropriation of funds therefor. Adopted Ordinance No. 28821 and Ordinance No. 28822. A report with regard to the Common~ealth Jail Management Syste:a License Agree~ent. Adopted Ordinance No. 28823 and Ordinance No. 28824. (7-0) 4. A report ~eco~ending adoption of a new uniform policy and procedure for street naming standards. Adopted Ordinance No. 28825. (7-0) $. A report ~eco~,'~mending authorization to e~ecute a Grant Agreement with ifUO accepting an additional $$0,000.00 for the ~957 Rental Rehabilitation Program, and an amended Memorand~a of Understanding with the Roanoke Redevelopment and Rousing Authority for administration of the Program. Adopted O~dinance No. 28826. (7-0} 6. A report reco,~nending authorization to execute an agreement with the City of Salem to effect a boundary adjustment in order to provide a realigned segment of Keagy Road at its intersection with Apperson Drive/~randon Avenue. Adopted 0~dinance No. 28827. (7-0} 7. ~ report concurring in a report of the Bid Committee recorr~lending the leasing of eehicles for tile Sheriff's Department from Magic City Mote, Corporation. Adopted Ordinance No. 28828. (6-0, ~{r. Bowe~ abstaining} 6. Reports of Committees: a. A report of the Roanoke Regional Airport Commission regarding the Airport Terminal Development Project - Authorization to Proceed. W. aobert Iierbert, Chairman. Adopted R~ol~on No. 28829. (7-0) Unfinished Business: None. 8. introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 2~808, on second reading, accepting a bid for certain concession privileges to be exercised on City owned property upon certain terms and conditions; and authorizing the execution of the requisite concession agreement. Adopted Ordinance No. 28808. 17-0) b. Ordinance ~o. 2~$09, on second reading, authorizing the appropriate City officials to execute a deed conveying cer- tain property from the City to the Maranatha Fellowship Church in exchange for certain other property to be deeded by Maranatha Fellowship Church to the City of Roanoke. Adopted Ordinance No. 28809. {7-0) Motions and Miscellaneous Business: [nqui,"ies and/or co~r~ents by the Mayor and mer~bers of City Counc i I. Vacancies on various authorities, boards, commissions and co~r~.ittees appointed by Council. I0. Other Hearings of Citizens: Adopted R~ol~ion No. 28830, reappointing John J. B~l~ and Jack C. Smith Directors of the Industrial Development Authority. Reappointed John W. Cre~y to the Arcki~ect~l Review Bo~d. Adjoined ~ 9:30 p.m. (4) MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE Office of the Mayor October 12, 1987 Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel matters relating to vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Sincerely, Noel C. Taylor/ Mayor NCT:se Room 452 Municipal Building 215 Church Avenue, 5.W. Raanoke, 'virginia 24011 (703) 981-2444 Roanoke, Virginia October 12, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda for an Executive Session to discuss disposition of publicly held property in accordance with Section 2.1-344(a)(2) of the Code of Virginia. WRH:EBRJr:mp cc: City Attorney Director of Finance Respectfully submitted, W. Robert Herbert City Manager Office of the Ci~ Clerk October 14, 1987 File #51 Mr. W. Robert fIerbert City Manager Roanoke, Virginia Mr. Wilburn C. Dibling, City Attorney Roanoke, Virginia Gent lemen: A communication from Council Member David A. Rowers with regard to consideration of increasing the penalty fo. razing or destruc- tion of buildings itl historic di.~tricts, was before the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1987. On motion, duty seconded and unanimously adopted, the com- munication was referred to you for study, ~eport and recommen- dation to Council. .~ incere ly , ~,iary F. Parker, C,~4C City Clerk MFP: ra cc: Council Membe? David A. }~owers Room 456 Municipal Building 215 Church Avenue, S,W. Roanoke, ~qrg~nla 240t I (703) 98t-2541 Office of the Council October 12, 1987 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: It has come to my attention that we may need to consider increasing the penalty for razing or destruction of buildings in our historic districts. [ understand that the fine for such infractions throughout the City is minimal. Certainly, we should consider the preservation of buildings in historic areas to be a more important and worthy goal, and therefore, should increase the punitive damage as a result thereof. For example, the penalty could be as high as the appraised value of the buildings destroyed. I believe this would forestall careless development by wrecking older buildings in our historic districts. I would ask that this inquiry be placed on the consent agenda and referred to the City Manager and City Attorney for their review and recommendation. Best personal regards to each of you. Sincere David A. Bowers Council Member DAB/te i Room456 MunicipalBuildlng 215 Church Avenue, S.W, Roa~,Vlrglnlo24011 (703)98t-2541 Office of n~e City Cle~ Octaber 14, 1987 File ~192-15 Mr. James W. Burks, Jr., Chair,man Roanoke Civic Center Commission 1836 Grayson Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Burks: This is to advise you that John W. Lambert, Jr., has qualified as a member of the Roanoke Civic Center ComMission fo~ a term of three years ending September 30, 'i990. l~, ~ ~oSincerely' ~~ ~4ary F. Parker, CMC City Clerk MFP:ra cc: Mr. Bob E. Chapman, Manager, Civic Facilities Room456 MuniclpalBuildlng 215C~urchAv~que, S.W. Roano~e, Virg~nia2401¢ (703)981-2541 0-2 oath or: Affirmation of Office State ot Vi~#inia, Oit~l o] Roanoke, to .wit: I, , do solemnly swear (or ~rm) I w~l sup~rt the Constitution of the United States, and the Constitution of the State of Virginia, and that I w~l faithfnlly and impa~iaHy discharge and perform all the duties incumbent upon me a~ according to the best of my ability. So help me God. Subscribed and sworn to before ~ne, this ] Or, ce of ~he Ci~ October 21, 1987 File #20 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. tterbert: At the regular meeting of the Council of the City of Roanoke, held on Monday, October 12, 1987, Mr. M. Scott ~yres, 2455 Tillett Road, S. W., expressed concern about speeding on Tillett Road, Woodlawn Avenue a~d Livingston Road, S. W. On motion, duly seconded and unanimously adopted, the matter was referred to you for investigation, report and recommendation to Council. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra cc: Mr. M. Scott Ayres, 2455 Tillett Road, S. Virginia 24015 Mr. William F. Clark, Director of Public Works Mr. Robert K. Bengtson, Traffic Engineer Roanoke, Room 45d~ Municipal Building 215 Church Avenue. S.W. Roanc~e, Virginia 24011 (703) 981-2541 2455 Tillett Road, S.W. Roanoke, VA 24015 September 30, 1987 Mayor Noel C. Taylor and City Council Room 456, Municipal Building 215 Church Avenue Roanoke, VA 24011 Dear Sirs: I hereby respectfully request to be placed on the City Council Agenda for the October 12, 1987 night meeting to discuss a safety problem on Tillett Road, S.W. /fa Sincerely, M. Scott Ayres 703/772-0142 - h 703/344-7000 - w Office of the City Clerk October 14, 1987 File #184-468B-429 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report ?ecommending that Council not amend the Employee's Supplemental Retirement System to grant special exceptions for Carvins Cove Conservators, was before the Council of the~ City of ' Roanoke at a re~jula~' meeting held on Monday, Octa})er 12, 19~?. 9n mot ion, duly seconded and adopted, Council concurred in the recommenda t i on. Since:.ely, ~~ ~lary F. Parker, CMC City Clerk MFP: ra Enc. CC: M, . Wil~urn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Ceorge C. Snead, Jr., Director of Administration Public gafety i~r. M. 9avid ilooper, Chief of Police Mr. Eric C. Turpin, Manager, Personnel Management and Room456 MunlcipalBufldincj 215C~urchAve~ue, S.W. Roanoke. Virg~ta24011 (703)981-2541 Honorable Mayor and Members of Municipal Building Roanoke, Virginia City Council Roanoke, Virginia October 12~. 19~17 Dear Members of Council: Subject: Merger of Police/Security Forces I. Back~round: Airport Security Positions/Classification were established August 9, 1971, by act of City Council. The positions were created specifically to provide security at the Airport and not for the performance of regular police duties city-wide. The pay grade for this special classification was established at two ranges below the regular police officer salaries. Consistent with the reduced responsibility, the City Manager's office promulgated separate criteria for eligibility, testing, training, and employment, less restrictive and less strenuous and restrictive than for regular police officers. April, 197~, the appropriateness of the classification of Airport Security Officers was questioned by a request from the Airport Commission for reclassification of the employees to equate the position of that of regular police officers. Jun~ 23, 1976, the Personnel Board decided, after a public hearing, that the classification of Airport Officers was appropriate and that it remain unchanged. June 26, 1978, the Airport Advisory Commission again recommended to City Council that Airport Security Police be upgraded. Council requested a recommendation from the City Manager. July 24, 1978, the City Manager recommended to Council that the classification for Airport Officers remain the same. The City Manager, in his report, pointed out the differences between the nature of duties and the wide variance of responsibilities between Airport Security Officers and regular Police Officer duties, further informing Council that a recent wage and classification study took into account those duties and responsibilities and recommended the appropriate grade. (Grade 15, two ranges below regular officer, Grade 17) August 14, 1978, City Council referred the matter to the Personnel Employment Practices Commission for study, report and recommendation. November 7, 1978, Personnel Employment Practices Commission held a public hearing and took no action to upgrade the position of Airport Officer. - 2 September, 1979, five of six Airport Officers filed a charge of age discrimination against the City with the Equal Employment Opportunities Commission. June 5, 1980, the same five officers filed a lawsuit against the City of Roanoke alleging age discrimination in the United States District Court, Western District of Virginia. October 6, 1981, the same five officers (plaintiffs) reached agreement with the City for an out of court settlement of the suit. The agreement, approved by Council, included the following: 1. A cash sum to the plaintiffs and their attorneys. Employment of three plaintiffs in Airport Security positions and two plaintiffs in Water Shed/ Conservator of the Peace positions, with a five percent pay increase for each plaintiff. Provision that the City determine the exact job titles and duties to be performed by the plaintiffs. August 30, 1926, the City established its first retirement system which covered employees of the Police and Fire Departments. (No member of this system is presently on payroll) On July ~, 1946, the City established its second pension plan, the Employee Retirement System (hereafter referred to as E.R.S) which was made applicable to all City employees including those in the Police and Fire Departments. By Ordinance No. 27061 adopted June 18, 1984, the City established its third retirement plan, the Employee's Supplemental Retirement System (hereafter referred to as E.S.R.S.) City Council, by Ordinance No. 22203, dated May 5, 1975, gave credit for prior service, where applicable, to E.R.S. members. Similar action April 30, 1980, authorized the return of all E.R.S. employee contributions to the employee. Airport Security and Carvins Cove Conservators entered the E.R.S. at different times and conditions: - 3 - G. D. Metheny (Cove Conservator) Employed: Police Officer 9/1/55 - 3/31/72 Upon resignation he received all contributions plus interest to the E.R.S. Re-employed: Airport Police 10/5/72 - Repaid prior contributions to restore prior credit of 16 years, six months in E.R.S. Transferred from Airport to Carvins Cove, 11/15/81 with job title change to "Security Officer" with a "general employee" classification in E.R.S. No impact on current benefits. -- Voluntarily changed from E.R.S. to E.S.R.S. in 1984. Retirement credits, E.S.R.S., 1/1/87, 30 years, eight months. Age: 55 + years C. E. Garnand (Cove Conservator) Employed: Police Officer, 7/1/51 - 4/29/65 Upon resignation he received all contributions and interest to E.R.S. Re-emloyed: Airport Police, 4/16/74 New employee - not required to repay contributions to recover all prior credit in E.R.S. after one year. Transferred: From Airport to Carvins Cove, 11/15/81 with job title change, etc. No impact on benefits. Voluntarily changed from E.R.S. to E.S.R.S., 1984 (With knowledge of 25 year requirement.) Retirement credits 1/1/87 E.S.R.S. 26 years, six months, Age: 60 + years - 4 G. V. Black (Airport Security) Employed: Airport Police, 4/2/73 Title Change: Airport Security, 11/15/81, with a "general employee" classification in E.R.S. N__o impact on benefits. Voluntarily elected to remain in E.R.S., 1984 Retirement credits 1/1/87 - 13 years, 8.5 months Age: 57 + years 4. B.M. Hudson (Airport Security) Employed: 1/2/73, Airport Police Title Change: Airport Security, 11/15/81, with a "general employee" classification in E.R.S. with no impact on benefits. Voluntarily elected to remain in E.R.S., 1984 Retirement credits 1/1/87 13 years, 11.5 months Age: 52 + years Reinstatement of Carvins Cove Conservators to the Police Department for administrative purposes would accomplish nothing beneficial for the employee. To qualify as a deputized police officer and thereby be eligible for retirement benefits under E.S.R.S., one must first attain certification which is only granted after successful completion of a state-mandated training program which includes rigorous academic and physical standards. II. Current Situation: City Council at its regular meeting of November 17, 1986, referred a recommendation that Carvins Cove and Airport Security positions be "reinstated back into the Police Department" and requested comments from the City Manager, City Attorney and Director of Finance. Employee/members of the E.R.S. and the E.S.R.S. with prior service as deputized police officers or firefighters now occupy positions in numerous departments throughout City government in addition to the Airport and Carvins Cove and these employees do not have the police officer and firefighter retirement benefits. Within the Police Department, the positions of Animal Control Supervisor and Animal Control Officer do not have the police/fire retirement benefit. - 5 - III. With creation of Roanoke Regional Airport Commission effective July 1, 1987, Airport Security Officers became employees of the Commission, an independent political subdivision of the Commonwealth. These employees are no longer under the jurisdiction of City Council. Issues: B. C. D. Legal Equity to all employees Consistency by Council Employee relations IV. Alternatives: City Council not amend E.S.R.S. granting special exception for Carvins Cove Conservators. 2. 3. 4. Legality is not an issue. Equity to all employees is retained. Consistency by City Council is maintained. Employee relations will not be adversely affected. City Council amend E.S.R.S. to grant special exceptions for the Carvins Cove Conservators to enable retirement as deputized police officers. Legality - City Council may legally amend the pension systems. However, the ability to implement the decision may be impaired since all deputized police officers must be state certified. Certification is achieved after successful completion of a mandatory training program. Carvins Cove Conservators are not state certified. Furthermore, creation of special exception for these officers might open the City to an equal protection suit by similarly situated employees who are being treated differently. Equity to all employees would not be retained. Immediately following the action, disparity would exist between Carvins Cove Conservators, and Animal Control Officers. Incumbents at Carvins Cove are members of E.S.R.S. One incumbent would immediately become eligible for normal retirement due to the proposed change. Also, some other similarly situated employees are members of E.R.S. and would not benefit from the special retirement provision unless opportunity for re-election of retirement systems was granted. - 6 - e In that event, all other employees who made an election of retirement systems between July 1 and December 31, 1984, would thereby be entitled to re-elect if equity was maintained. Employees holding similar backgrounds to those affected by the exception may then seek entitlement to special retirement credit based on prior service in the Police Department before voluntarily transferring to other government positions (without cash settlement and guaranteed pay increases). Consistency by City Council would not be maintained. Since 1977, City Council has approved amendments to the retirement system that involved a "group" or all employees or retirees. This alternative would provide immediate windfall for two Carvins Cove Conservators only. Employee relations would be adversely affected by according Carvins Cove Conservators the opportunity to retire five years earlier. Recommendation: City Council adopt Alternative A and take no action to amend the E.S.R.S. granting special exception for them. City ~ Director of Finance Office of the City Clerk October 14, 1987 File #27 Mr. W. Robert Iterbert City Manager Roanoke, Virginia Dear Mr. Herbert: f am attaching copy of Ordinance No. 2~822, approving issuance of Change Order No. I to the City's contract with H. llamner ~ay and Company, [nc., for the Mud Lick Sanitary Sewe. r Project, Phase. It ~n the total amount of $139,005.00, which Ordinance was adopted by the Council of the City of ~oanoke at a regular meeting held on Monday, October 12, 1987. Sincerely, //~ Mary F. Parker, CMC City Clerk MFP:ra Enc. cc: 1t. Hamner Gay and Company, Inc., D. O. Box 11908, Lynchburg, Virginia 24517 Mr. Stewart W. Hubbell, Mattern & Craig, Design Engineers, 701 First Street, S. W., Roanoke, Virginia 24016 ~r. Wi!burn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Direct,~r of Finance Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Ms. Sarah E. Fitton, Construction Cost Technician Mr. Kit ~. Kiser, Directo, of Utilities and Operations Mr. Steven L. Walker, Manage~, Sewage Treat~nent Plant Room456 Mu~icipalBuilding 21§ Church Avenue, S.W. Roano~e, Virglnta24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF I{OANOKE, VIRGINIA, The 12th day of October, 1987. No. 28822. AN ORDINANCE approving the City Manager's issuance of Change Order No. i to the City's contract with H. Hamner Gay and Co., Inc., for the Mud Lick Sanitary Sewer Project, Phase I; and pro- viding for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or Assistant City Manager is authorized .and .empowered to issue, for and on behalf of' 'the City, upon form approved by the City Attorney, Change Order No. I to the City's contract with H. Hamner Gay and Co., Inc., dated May 11, 1987, related to the Mud Lick Sanitary Sewer Project, Phase I. 2. Such Change Order shall provide for the following changes in the work to be performed: ORIGINkL cONrl{ACr AM~JNr ~ CINDER ND. 1 Additional rock excavation Flow r~oni toting equii~nent TOTAL ~ OF OikNGE OF~DER 20. 1 O3NIIRACT ~ INCLUDII~ O-ikNGE O~DER bi). 1 Additional ealendar days resulting fr~n Change Order No. i $ 599,935.68 + $ 129,978.00 + $ 9,027.00 + $ 139,005.00 $ 738,940.68 None. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. C~ce of ~ O~y Oenk October 14, 1987 File #60-27 Mr. Joel ~. Schlan~er Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28821, amending and reo.- daining certain sections of the 1937-88 Sewage Fund Appropriations, appropriating $I~39,095.00 from the Sewer Fund ' Previous Year's Retained Earnings to the ~fud Lick Creek Sanitary Sewer' Construction Account No. 003-056-8418-9003, which Ordinance was adopted by the Council of the City of Roanoke meeting held on Monday, October 12, 1987. Sincerely, Mary F. Parker, CMC City Clerk at a regular MFP:ra Enc· Cc: Mr. W. itobert Herbert, City Manager lit. William F. Clark, Director of Public ;~orks Air. Charles M. }luffine, City Engineer lis. Sarah E. Fitton, Constpuction Cost Technician Mr. Kit 8. Kiser, Directo. of Utilities and Operations Mr. Steven L. Wolker, Manager, Sewage Treatment Plant Room 456 Municipal Building 215 Chur~n Avenue, S.W. Roanoke, ¥1rcjinla 240t t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe ]2th day of 0ctober, ]987. No. 28821. AN ORDINANCE to amend and reordain certain sections of the 1987-88 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained, to read as follows, in part: Appropriations Capital Outlay from Revenue Mud Lick Sewer - Land Purchase I & II (1) ........... Retained Earnings Unrestricted Retained Earnings (2) .................. (1) Appr. From General Revenue (003-056-8418-9003) $ 139,005 (2) Retained Earnings Unrestricted (003-3336) (139,005) $ 2,989,945 793,660 12,732,307 BE Ordinance IT FURTHER ORDAINED that, an emergency existing, this shall be in effect from its passage. ATTEST: City Clerk CITY Roanoke, Virginia October 12, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Change Order #1 Mud Lick Sanitary Sewer Phase I I. Background Ae Fiscal Year 1985-1986 Budget, approved by City Council, contained various capital improvements and maintenance projects in the Sewer Enterprise Fund Budget. Included in the approved budget were funds for replacement of the Mud Lick Creek Sanitary Sewer from the Roanoke River Interceptor upstream to Grandin Road, S.W. Project was separated into phases. Phase I begins at the Roanoke River Interceptor and proceeds upstream to Lansing Drive, S.W. Phase II will start at Lansing Drive, S.W. and end at Grandin Road, S.W. Phase II is anticipated to be advertised in November, 1987, once easement acquisition is complete. C. City Council received bids of Phase I on March 23, 1987. H. Hamner Gay and Co.~ Inc. of Lynehburg, Virginia, was awarded a contract on May 11, 1987, in the amount of $599,935.68 with a con- tingency in the amount of $30,864.32. II. Current Situation H. Hamner Gay and Co., Inc. started construction and are encoun- tering more rock than anticipated. The design of the project, which eliminates one old City Interceptor and an annexed County Interceptor, provides for one, larger line. The contractor is predrilling ahead of the pipe laying operation and that information is indicating rock at greater than anticipated quantities. Mattern & Craig, Design Engineers, based on observable rock outcroppings at the level of the Mud Lick Creek bed and no rock visible on the surface, estimated rock excavation in the bottom three (3) feet of the trench for a total estimated quantity of 835 cubic yards. As construction progresses the rock pattern is varying so erratically from zero to four to six and at some points to ten feet deep that no reasonable subsurface investigation can accurately predict existing conditions. In addition, at certain points the design engineer elected to locate the new line near the two existing lines but not in the same trench to avoid the expense of continuous twenty-four (24) hour pumping. Office of City Engineer has estimated that based on currently available evidence, rock excavation will exceed the contract quan- tity by 2,407 cubic yards or an additional $129,978.00 to the contract price. State Water Control Board recently notified the City that flow should be monitored in the new line. No flow monitoring device was included in the contract; therefore, the City requested a price from contractor to install flow monitoring equipment in an existing manhole on the project. That estimated cost is $9~027.00. III. Issues in order of importance are: A. Engineering concerns B. Funding IV. Alternatives are: Authorize the City Manager to execute Change Order No. 1 in an amount not to exceed $139~005 ($129,978.00 for additional rock excavation and $9,027.00 for flow monitoring equipment), the amount in addition to the original contract amount. Work has not been completed, this request is in anticipation. Engineering concerns would be met to keep the construction of the sanitary sewer on schedule and meet payments to the contractor. Also, the State Water Control Board's requirement that the City monitor flow conditions in the new line would be met. 2. Funding availability exists in the Sewer Fund Previous Year's Retained Earnings. B. Do not authorize the City Manager to execute Change Order No. 1. Engineering concerns would not be met. The City would have to stop the contractor since funds would not be available to complete the project. Also, the City would not meet the State Water Control Board's requirement that flow conditions be moni- tored in the new line. 2. Funding availability would not be an issue. V. Recommendation is that City Council take the following action: Authorize the City Manager to execute Change Order No. 1 with H. Hamner Gay and Co., Inc., in an amount not to exceed $139~005.00 ($129,978.00 for additional rock excavation and $9,027.00 for flow monitoring equipment). WRH/VRD/hw cc: Appropriate $139,005.00 from the Sewer Fund Previous Year's Retained Earnings to the Mud Lick Creek Sanitary Sewer Construction Account 003-056-8418-9003. Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Manager, Sewage Treatment Plant City Engineer Construction Cost Technician Mattern and Craig Office of the City Clerk October 14, 1987 File #123 Mr. W. ~obert ;lerbert City Manager Roanoke, Virginia Dear ,;tr. llerbert: I am attaching copy of Ordinance No. 28824, authorizing you to ececute a certain License Agree~aent between the City and the Cqmmonweaith of Virginia authorizing the City to use cert.ain com- ' purer software developed by the Commonwealth and known as th.e Co~onwea~th Jail Management System, which Ordinance was adopted by the Council of the City of Roanoke at a reguiar meeting held on Monday, October 12, ~987. Sincerely, ~ ~ary F. ~arker, CMC City CIe~'k MFP:ra EriC. CC: Ms. Carolyn J. ~ioss, Secretary of Administration, Co,,'nmonweaith of Virginia, IlO South Seventh Street, ,Cliciv,iond, Virginia 23219 ~lr. J. Westwood Smi thers, J~. , Director, Depart~aent of Information Technology, Corr~onwealth of Virginia, IlO South Seventh Street, Rich, ilond, Virginia 23219 :~.4r. W. Alvin iludson, City Sheriff Mr. JoeI M. Schlanger, Director of Finance Mr. Harry L. Key, ~,~anager, ~udget and Syste~ns Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-254t IN THE COUNCIL OF THE CITY OR ROANOKE, The 12th day of October, 1987. No. 28824. VIRGINIA, AN ORDINANCE authorizing the City Manager to execute a certain License Agreement between the City and the Commonwealth of Virginia authorizing the City to use certain computer software developed by the Commonwealth and known as the Commonwealth Jai! Management System; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager is hereby authorized, for and on behalf of the City, to execute a certain ~icense Agreement bet'ween the City of Roanoke and the Commonwealth of Virginia whereby the Commonwealth grants to the City a non-exclusive, non-transferable, royalty free, perpetual license to use and maintain certain software developed by the Commonwealth or its employees, known as the Commonwealth Jail Management System. 2. Said License shall require the City to indemnify and hold harmless the Commonwealth, its agencies and employees from any and all claims, liabilities, costs and causes of action of any kind, whether at law or in equity, arising out of performance of said Agreement, shall contain certain other terms and conditions and shall be in such form as is approved by the City Attorney. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage ATTEST: City Clerk. Office of the Ci~/Clerk October 14, 1987 File #60-123 Mr. Joe~ M. Schlanger Directo~ of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance ~io. 28823, amending and reor- daining ce~t~ia sections of tl~e 19~7-88 General and Internal Service Funds Appro.pri. atio~s, appropriating $50,000.00 to offset the cost of completing the Commonwealth Jail Mana~4ement Syste:n, which Ordinance was adopted by the Council of the City of Roanoke at a regular' meeting heed on Monday, ~ctober 12~ 1987. $incerely~ ~/~/~ Mary F. Parker, CMC City Clerk MFP:ra Enco cc: ~ir. W. Robert Herbert, City Manager Mr. W. Aivia Hudson, City Sheriff Mr. Barry L. Key, ~anager, Budget and Systems Room456 MuniclpalBulldlng 215 Church Avenue, S.W. Roonoke. Virg~nla24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe ]£th day of October, ]987. No. 28823. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General and Internal Service Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General and Internal Service Funds Appropriations, be,'and the ~ame are hereby, amended and reordained, to read as follows, in part: General Fund Appropriations Public Safety Jail (1) ........................................... Revenue Grants-in-Aid Commonwealth Other Categorical Aid - City Jail (2) .............. $21,930,145 3,110,143 $47,558,160 2,575,590 Internal Service Fund Appropriations City Information Systems (3) ....................... Revenue City Information Systems (4) ....................... 1,855,654 1,719,642 1) City Information Systems Other Categorical Aid - City Jail Other Equipment CIS - Billings to Gen. Fund 001-024-3310-7005) $ 50,000 001-020-1234-0651) 50,000 006-050-1601-9015) 50,000 006-020-1234-0952) 50,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk Roanoke, Virginia OctOber 12, 1987 Honorable Mayor and City Council Roanoke, Virginia Subject: Commonwealth Jail Management System (CJMS) License Agreement Dear Members of City Council: I. Background: In early 1980, the City of Roanoke was chosen as the pilot site for the Commonwealth Jail Management System (CJMS) at the request of the City. The CJMS system was to be an automated records system, which would track a person's progress through the criminai justice system beginning from the time of arrest until final disposition of the individual's case, and would be developed to serve the police and jail. Bo By September 1980, the State Department of Information and Technology (D.I.T.) had purchased and installed in the City Jail a Hewlett-Packard Series 3000 computer system and other related hardware and began programming the CJMS application software. The State purchased the Hewlett-Packard computer and other related hardware. The City of Roanoke provided funds to renovate existing facilities in the jail to house the computer hardware, i.e. electrical work, special air-conditioning, etc. Additionally, it was understood at this time that: (1) the City would assume the hardware maintenance costs for the Hewlett-Packard computer hardware and (2) the State would provide for the Hewlett-Packard software maintenance and the application system maintenance indefinitely. Development work on the CJMS application systam actually began in the spring of 1980 and continued until June 30, 1987. During this time, the following significant events occurred: Additional equipment, i.e. terminals, printers, microfiche reader/printer, microfiche readers, etc., was purchased by the City of Roanoke and D.I.T. to compliment or enhance this computer system. As development of the system proceeded, problems with the application system began to appear. As a result, the City Information System's staff became increasing involved in the CJMS project. Honorable Mayor and Members of City Council Page 2 In December 1985, D.I.T., the Department of Criminal Justice Services (D.C.J.S.), and City officials determined that, because of design problems, the CJMS application system being developed was not a viable and workable system. Therefore, a major redesign of the application system was undertaken. By June 30, 1987, the majority of the redesigned CJMS application system had been completed and is still operational. The application system still contains some minor problems and two major portions of the system, i.e. the J7/J8 report and the microfiche capabilities, were not completed. In 1985, the State sold the H. P. computer hardware to the City for a nominal cost. At this time, the City assumed the costs for the H. P. software maintenance in addition to the hardware maintenance costs. However, the City was assured that the State would continue to provide application software maintenance indefinitely or as long as funds were provided for the project by the General Assembly. It was decided by the General Assembly that as of July 1, 1986, all State funds for this project would be placed under the control of the Department of Criminal Justice Services (D.C.J.S.). In December 1986, the City was notified that funding for this project would no longer be available after July 1, 1987 and that development of the application system would be completed by then. II. Current Situation: Portions of the CJMS system have proven to be viable and workable aithough it is still incomplete. Some of the benefits presently derived from this system include: 1. It allows both the Police Department and the Sheriff's Department to have a direct link to both the VCIN and NCIC computer networks, thus allowing both Departments the capability to check criminal histories and to determine if those persons who are arrested also have outstanding warrants for them in other localities/states. Since January 1982, 180 people, who were arrested and brought to jail, also had outstanding felony warrants for them from other jurisdictions/states, i.e. armed robbery, violation of parole, grand larceny, etc. Without this system, these 180 persons would in all likelihood have been released from jail after their local charges had been disposed of and these felony warrants would not have been served. Honorable Mayor and Members of City Council Page 3 This system generates mandated reports for the Police Department, i.e. CCRE, arrest reports, and criminal history reports, for persons who are arrested and brought to jail. This reduces the time officers spend doing paper work and increases the time they spend on patrol. In addition to allowing the jail to more efficiently mmlnl'min mandated records and track the progress of each inmate through the courts system, it provides the jail administration with statistical and management reports which are unattainable or not feasible to prepare with a manuai record keeping system. This invariably increases the administration's ability to manage the jail more efficiently and effectively. The General Assembly failed to provide additional funding for the continuation of this project as of July 1, 1987. Therefore, no technical assistance is available from the State to complete this project nor to provide application software maintenance for the system. However, the Department of Information and Technology and the Department of Criminal Justice Services have agreed to provide the City with a total of $50,000.00 ($20,000.00 has already been received by the City) to help offset the cost of completing this project and the first year's maintenance for the application software, as well as providing the source code for the application software, documentation concerning the application software, and FASTRAN software. Before these things can be provided however, the City Manager with approval of City Council must sign the attached License Agreement. III. Issues in order of importance are: A. Continued use of the CJMS system. B. Maintenance of the application software. C. Funding. IV. Alternative: Aw City Council authorize the City Manager to sign the License Agreement for the CJMS system as provided by and agreed to by the State. 1. Continued use of the CJMS system would be possible. Maintenance of the application software could be provided by the City Information System's staff by obtaining the source code, documentation, and FASTRAN software required to maintain the application software. Honorable Mayor and Members of City Council Page 4 Funding would be received in the form of an additionai $30,000o 00. City Council not authorize the City Manager to sign the License Agreement for the CJMS system as provided by and agreed to by the State. Continued use of the CJMS system would not be possible and thereby greatly reduce the effectiveness and the efficiency of the Sheriff's Department and the Police Department. Maintenance of the application software would not be possible without the source code, documentation, and FASTRAN software required to maintain the application software. Funding would not be received in the form of an additional $30,000.00. V. Recommendation: Ao WAH / gm City Council concur with Alternative "A", thereby authorizing the City Manager to sign the License Agreement for the CJMS system. Respectfully submitted, W. Alvin Hudson City Sheriff LICENSE AGREEMENT WHEREAS, the Commonwealth of Virginia Department of Information Technology has, pursuant to Section 2.1-563.18 of the Code of Virginia, created for the Commonwealth,s use the "Commonwealth Jail Management System" software and related documentation (hereinafter called "software"), and WHEREAS, such software created by State employees is, pursuant to Section 2.1-20.1:1 of the Code of Virginia, brought under the purview of the State's Intellectual Property Policy in Executive Memorandum 2-86, and WHEREAS, the Commonwealth of Virginia Department of Information Technology and the Commonwealth of Virginia Department of Criminal Justice Services, with concurrence of the Secretary of Administration, are desirous that localities within the Commonwealth use and maintain such software for the benefit of local sheriffs departments, and WHEREAS, pursuant to Section 2.1-563.17 of the C__o. de of Vi___rgi~ia, the Department of Information Technology is authorized to dispose of communications services, and WHEREAS, the City of Roanoke desires to use and maintain, but not disclose, this software Owned by the Commonwealth of Virginia, and · WHEREAS, for and in exchange of mutual promises and other good and valuable consideration, receipt and sufficiency of which are hereby acknowledged, NOW THEREFORE, the Commonwealth of Virginia and the City of Roanoke agree as follows: The Commonwealth grants and the City of Roanoke accepts a non-exclusive, non-transferrable, royalty-free, perpetual license to use and maintain the software for its own internal purposes; The software is proprietary to the Commonwealth and the City of Roanoke agrees not to publish, disclose, transfer, assign, or sell, to any third party, the software licensed herein. This provision shall survive any termination of this Agreement; The Commonwealth makes no warranties regarding the software, express or implied, by Operation of law or otherwise, including warranties of merchantability or fitness for a particular purpose; o The laws of the Commonwealth of Virginia apply to execution, construction and performance of this contract; the The City of Roanoke is authorized to make copies of the software for backup purposes; 2 In the event of a breach of any provisions of this Agreement by the City of Roanoke, this License Agreement may be immediately, or thereafter, terminated by the Commonwealth. This Agreement may be terminated for convenience of the City of Roanoke upon thirty (30) days prior written notice to the Commonwealth. In any such event, the City of Roanoke agrees to return the software, and all copies thereof, to the Department of Information Technology within five working days after termination; No term or provision hereof shall be deemed waived and no breach excused unless such waiver or consent to breach is in writing; This License Agreement is the entire Agreement between the parties with respect to the use and maintenance of the software All prior agreements, representations, statements, negotiations and undertakings are hereby superceded with respect to the software licensed to the City of Roanoke under the terms and conditions of this License Agreement. Any modification to this Agreement shall be in writing and signed by the parties hereto; The City of Roanoke agrees to indemnify and hold harmless the Commonwealth, its agencies and employees from any and all claims, liabilities, costs and causes 3 of action of any kind, whether at law or in equity, arising out performance of this Agreement. Nothing herein shall be deemed or be construed to be an express or implied waiver of the sovereign immunity of the Commonwealth or a pledge of the full-faith and credit of the Commonwealth. PERSONS SIGNING THIS CONTRACT ARE AUTHORIZED REPRESENTATIVES OF EACH PARTY TO THIS CONTRACT, AND ACKNOWLEDGE THAT EACH PARTY AGREES TO BOUND BY THE TERMS AND CONDITIONS OF THE CONTRACT. CITY OF ROANOKE Signature: Name: Title: Date: Approved: Secf"et~ry ~' Administration COM]~ONWEALTH Name: J.Westwood Smithers, Jr. Title:Director, Department of Informati~Dn Technology Office of ~e City Clerk October 14, 1987 File #85 Mr. W. Robert fterbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance ~Jo. 35525, amending §30-30, Street name sL~, and §30-31, House and lot num~_~ag and adding a new .section. §3~-34, Street names, and repealing §30-32~ Master ~l~__ff'or h~use and lot number i~n~; assi~ni~.g~_o,f__ num~er_~s, of and to Chapter 30, Streets and sidewaI~'~,--~o~e-~of City of Roanoke (1979), as amended, in order to facilitate the naming and signing of streets in the City, which Ordinance ~as adopted by the Council of the City of l~oanoke at a regular meeting held on ~4onday, Octaber 12, 1957. Sincere ~y,[ ~fary F. Parker, CMC City Clerk MFP: ra CC: Wilburn C. Dibling, ,fr., City Attorney Wiiliam F. Clark, Director of Public Works ,~Jr. John R. Marlles, Chief of Corrlmunity Planning :~,~s. Susan S. ~oode, Cha i rman, Roanoke City Commi ss ion Mr. Donald S. Caldwell, Corr~nonwea~th's Attorney Mr. Raymond F. Leven, Public Defe~der, Suite 4~, Southwest Virginia Building, Roanoke, Virginia 240ll I'he Honorable Kenneth E. Trabue, Chief Judge. Circuit Court, 305 East Main Street, Salem, Vir!/inia 24153 Planning Room456 MunicipalBuilding 215(~urchAve~ue, S.W. Roanc~e, Vlrglnla24~11 (703)98t-254.1 Mr. W. Robert Iierbert Page 2 October 14, 1987 CC: The Honorable James W. Flippen, Chief Judge, Juvenile and Domestic Relations District Court The ltonorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Jack B. Coulter, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Roy B. Willett, Judge, Circuit Court The Honorable ~. 0. Clemens, ,ludge, Circuit Court, P. 0o ~ox 1016, Salem, Virginia 24153 Miss Patsy Testerman, Clerk, Circuit Court Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court Mr. Ronald Albright, Clerk, General District Court Mr. Bobby D. Casey, Office of the Magistrate, P. 0. ~ox 13867, Roanoke, Virginia 24037 Ms. Clayne M. Calhoun, Law Librarian Mr. Robert L. LasIie, Vice President Supplements, Municipal Code Corporation, P. Q. Box 2235, Tallahassee, Florida 32304 IN THE COUNCIL OF THE CITY OF ROANOKE, VIP,.GINIA, The 12th day of October, 1987. No. 28825. AN ORDINANCE amending §30-30, Street name signs, and §30-31, House and lot numbering system, and adding a new section §30-34, Street names, and repealing §30-32, Master plan for house and lot numbering; assignment of numbers, of and to Chapter 30, Streets and sidewalks, Code of the City of Roanoke order to facilitate the naming and signing and providing for an emergency. (1979), as amended, in of streets in the City; BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 30-30, Street name signs, and §30-31, House and lot numbering system, be amended, and a new §30-34, Street names, be added to Chapter 30, Streets and Sidewalks, Code of the City of Roanoke (1979), as amended, to read and provide as follows: §30-30. Street name signs. At a suitable corner of all public and private avenues, streets, roads or boulevards, there shall be placed a standard street sign, as approved by the city manager, designating the name and numbers of such avenues, streets, roads or boulevards. The owners of private streets shall be responsible for erecting such signs, to city standards and as approved by the city manager, on their private streets. §30-31. House and lot numbering system. The houses and lots upon all public and pri- vate avenues, streets, roads and boulevards shall be numbered according to a plan approved and pro- mulgated by the city manager. §30-34. Street names. In order to further the public health, safety and welfare, the city manager shall be authorized to recommend to City Council changes in existing names of streets, both private and public, whenever he deems it advisable, such as when a request to change an existing street name is made, when an existing street is unnamed, when it appears that an existing street name is the same or confusingly similar to another, or when an existing street bears multiple names. Prior to making such a recommendation, the city manager shall notify affected property owners and non-owner residents of affected property and offer them an opportunity to comment publicly on such recommendation, in accordance with such guide, lines as may be promulgated from time to time by City Council. 2. Section 30-32, Master plan for house and lot numbering; assignment of numbers, of Chapter 30, Streets and Sidewalks, Code of the City of Roanoke (1979), as amended, is hereby REPEALED. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia October 12, 1987 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Recommendation that City Council Adopt a New Policy and Procedure for Street Naming Standards. I. Back~round: City Council at its meeting of April 27, 1987, requested that the city administration recommend a policy for future street renaming procedures. Plannin~ Commission is authorized by provisions set forth in the city code, sections 31-5, and 31-70, Subdivisions, to review and approve proper names for new streets being con- structed and dedicated through the process of land subdivision. Ce City Code does not address the subject of naming, renaming, or changing the names of existin~ streets, whether public or private. City Code does provide the City Manager with authorization to require the following: Section 30-30. Street Name Sisns This section requires that street name signs be placed at all suitable street corners, as approved by the City Manaser. Section 31-31. House and lot numberin~ system requires that all structures (houses, buildings, etc.) be addressed by number, and defines the method of numbering. Section 31-32. Master plan for house and lot numbering provides that a master plan (plan no. 2710) for house and lot numbering shall be kept in the office of the City Manager, who shall assign numbers in accordance therewith. Section 30-33. Display of numbers Defines that it is the duty and responsibility of the owner or occupant of every building to display the number assigned thereto in a manner approved by the City Manager. Members of Council Page 2 Procedures currently utilized for naming and renaming public streets are as follows: Request to name or rename an existing public street is made, in writing, to the Planning Com~ission. me Plannin~ Commission forwards the request to its Names and Ordinances subcommittee. Names and Ordinances Subcommittee reviews the request and forwards its recommendation back to the Planning Commission. Plannin~ Commission reviews the Names and Ordinances Subcommittee's recommendation and thereafter forwards its recommendation to City Council. City Council reviews the Planning Commission's recom- mendation and makes a decision to approve or deny the request. Official action in the naming or changing the name of an existing street under the current procedure, as outlined above, generally takes from two (2) to three (3) months, or longer to complete. Fe Existing procedure does not provide for a timely and systema- tic identification of existing street name problems, nor does it provide for the naming or changing the names of private streets, that may be improperly named or in conflict with public street names. Ge City Council's decision to provide state-of-the-art emergency service facilities (enhanced 9-1-1 system and computer aided dispatch system (CAD) with mobile terminals in police and fire vehicles) was made with the ultimate objective of providing the most accurate and responsive life saving and property pro- tection services possible for the welfare and safety of the general public. 9-1-1 emergency task force, composed of technical personnel from the departments of building, engineering, planning and communications, was directed to evaluate certain specific needs of the 9-1-1, emergency services system, related to the naming or renaming of existing city streets, street signs and street address numbering systems. Members of Council Page 3 Task force determined that the efficiency level of the 9-1-1 system will largely depend on the city's ability to establish and expeditiously update the following: Accurate and distinctly identifiable street names (public and private). Accurate and appropriately positioned street name signs (on both public and private streets). Accurate and conveniently displayed address numbers (on buildings on both public and private streets). A policy and procedure mechanism to assure that all current and future changes in the official names of streets (public and private) will be made in a timely manner. 9-1-i emergency task force, reviewed the City's current practice and procedures for naming, installing street name signs and assigning or confirming adjacent address systems, on existing streets. Task force conclusions included the following: Current procedure provides no administrative mechanism for identifying and correcting street name duplication or street name problems within the city's existing public street system. Current procedure for naming or renaming existing streets is time consuming and uncoordinated with the need to provide a timely installation of proper street signs and confirmation of adjacent street addresses. Current procedure provides no authority to regulate and coordinate the namin~ of private streets, in order to eliminate a duplication or confusion with other existing public street names. City policy and procedures for naming or changing the names of existing streets should include provisions for the above stated needs. The policy and procedures should provide for a comprehensive and conclusive approach to proper street naming, street signing, and address number- ing systems for all existing city streets, whether public or private. The 9-1-1 emergency task force, therefore, recommends that the city's existing procedures for naming or renaming existing city streets be replaced with the new policy and procedures being re- commended in this report. Members of Council Page 4 II. Current Situation: 9-1-1 emergency service system will begin operation on October 5, 1987. Efficiency of the 9-1-1 system is based on the system's ability to accurately pinpoint and promptly respond to the exact location of a specific telephone call. 9-1-1 computer system identifies the location of all tele- phones in the city by street name location and street address. Map that will be utilized for response by the 9-1-1, control center will require a separate and distinctly identifiable name for each and every street, both public and private, that is located within the city. Computer that will be utilized for response by the system will require that all necessary structures, buildings and resi- dences situated adjacent to all city streets be properly identified by accurate street address. City streets, both public and private, if improperly named or identified, will create confusion within the operation of the system, resulting in the unnecessary delay of vital response time in possible life and death situations. Response efficiency of the 9-1-1, emergency services system will be largely dependent on the overall accuracy of the following identification systems: Street names, separately, distinctly and accurately identified on maps, computer and street signs. Street signs placed at the appropriate corners of all city streets. Street address numberin~ system, properly and accurately displayed in a conveniently visible location on all necessary building exteriors. City's street name identification system has existing street name inconsistencies and street addressing problems such as the following: 1. Some street names are duplicated or confusingly similar. 2. Certain major thoroughfares are identified by multiple street names. Members of Council Page 5 Some residents use a street name for addressing purposes that is different from the official street name. City has not exercised control over the naming of private streets, and has no assurance that addresses issued for abutting streets will not be reassigned by property owner to private street usage. Certain private streets are unsigned at street intersec- tions and unidentified on city maps. There are unnamed streets and access roads, both public and private. 9-1-1 emer~enc~ service task force is currently in the process of identifying all inconsistent or improperly named streets. It is also identifying all improperly numbered address systems. List of street name and street address problems will involve a change of street name address or address numbers for some city residents. Implementation of the required changes will require initiative and prompt action on the part of the city administration. Effective operation of the 9-1-1, system will require that all future changes in street name designations be made in a timely manner. III. Issues: A. Efficiency of the 9-1-1 emergency services system. Administrative need to identify and promptly correct street name problems. C. Private Streets. D. Timeliness. IV. Alternatives Adopt the attached uniform policy and procedure for street naming standards. Efficiency of the 9-1-1 emergency services system will be significantly enhanced. Street name problems will be eliminated in a timely manner. Members of Council Page 6 Administrative need to identify and promptly correct street name problems. Administrative action can be con- clusive in identifying and correcting street name problems in conjunction with the related needs of proper street signing and address systems. Private streets. Policy will provide authority to regu- late standards for the proper naming and signing of private streets. Timeliness. Policy and procedures will reduce the lengthy time process normally associated with the naming or renaming of city streets. Ail future street name changes will be instantly coordinated with the 9-1-1 emergency services computer system. Do not adopt the attached policy and procedure for street naming standards: Efficiency of the 9-i-1 emergency system will be significantly reduced and burdened with street name identification problems that would be detrimental to public welfare and safety. Administrative need to identify and promptly correct street name problems. Administration will remain unable to initiate prompt action in identifying and correcting street name problems, in conjunction with the related needs of proper street signing and addressing systems. Private streets. The existing practice of naming and renaming streets applies only to public streets. Identification and signing of private streets will remain a problem. Timeliness. The City's 9-1-1 emergency service system scheduled for initial operation on October 5, 1987, will begin it's operation with unresolved and improperly identified street names. Under the existing street name practices, it will be a considerable length of time before the problems can be properly corrected. V. Recommendation: It is recommended that City Council approve Alternative A, and approve the request that the city adopt the attached uniform policy and procedure for street naming standards and adopt the attached ordinance amending the Code of the City of Roanoke to enable and to Members of Council Page 7 authorize the City Manager to implement the attached policy. Respectfully submitted, W. Robert Herbert City Manager WRH:ERT:tsb Attachments cc: Assistant City Manager City Attorney Chief, Office of Community Planning Chairwoman, Roanoke City Planning Commission POLICY AND PROCEDURE: STREET NAMES In the interest of promoting the safety and general welfare of the public, it shall be the policy of the City of Roanoke to establish and maintain an accurate street name identification system. In the promo- tion of such identification system the procedures as set forth herein shall apply to all existing streets situated within the city of Roanoke, Virginia, both public and private. The City Manager is therefore authorized to take such necessary action as provided herein to establish and maintain said street name standards. The City Manager shall be authorized to review and consider the need for naming or changing the name of any existing street, whether private or public, within the City of Roanoke. The City Manager is further authorized herein to require that all private streets situated within the City be properly identified by name and designated as such by a street sign, properly installed at the appropriate street corner. The design and location of such sign and any other element deemed essential to the proper identification of the street name, street sign or the street address numbering system of the structures (residences, buildings, etc.), situated on such streets shall be reviewed and approved by the City Manager. The obligation (installa- tion costs), to provide a proper street name identification (sign) for a private street shall be the sole responsibility of the owner or owners of such private street. In the promotion and establishment of the City's street name identification system, the City Manager will process all needed or requested changes in accordance with the following procedures: Any citizen or agency of the City Administration may request the naming or renaming of any City street when the request is made in the interest of correcting or enhancing the identification of a City street system. Ail requests to name or rename streets shall be made in writing to the Office of the City Manager. The individual or agency making the request will in all cases consult with the City Manager or his appointed representative concerning such request. If the requested name or name change is determined, by the City Manager, to be consistent with the intent and purpose of the City's street name policy, the requestor or requesting agency will thereafter provide to the City Manager an application for naming or renaming a City street. The application shall clearly denote the specific information required to be submitted. The City Manager, upon receipt of the properly completed application, will ensure that the requested name or name change is promptly reviewed. The City Manager will ensure that each household or business affected by a proposed street name change will be notified by mail of the proposed change and of a scheduled time and place of a public meeting. This meeting will be held at a convenient location, or as near as possible, to the subject street or streets which are being considered for a name change. The affected households or businesses will also be informed at this meeting of the City Manager's proposed recommendation to City Council regarding said street name change or changes. This procedure may be modified when the best interest of the public is not necessarily served by the broad procedure out- lined above. The City Manager, upon conclusion of the above mentioned public meetings, will prepare or cause to be prepared, a background report on the proposed changes and will thereafter forward said report with his recommendations to City Council for final action. The City Manager may require that any requested or proposed street name change be reviewed by the City Planning Commission, for its recommendation, in any situation that he deems it advisable or necessary. The City Planning Commission will forward its recommendation to City Council. In the City Manager's review and recommendation in naming or renaming City Streets, the following guidelines shall be applied: All existing street name procedures currently provided for in the City Code. Public streets shall not be named after or for an individual or persons currently living. Street names should relate, wherever and whenever possible, to one of the following elements: (a) area of street location, (b) historical relationship to the area, (c) name of a deceased, noted person, related to the area, (d) any other suitable name that is considered by the City Manager and/or the community to be fitting, applicable and in compliance with all other street naming guidelines. Street names, whether public or private, when found to be in duplicate or so very similar in name as to cause street name identification problems, will in all cases be reviewed and considered by the City Manager as to the need of eliminating the duplication of names. Single and continuous streets and thoroughfares, public or private, should be assigned single street names. Multiple street names on continuous streets should be eliminated and consolidated into a single name whenever possible. The City Manager will make every reasonable effort to cooperate with other governmental jurisdictions in the common interest of establishing a single name or identity for any public street or road that mutually serves and extends through the common boundaries of more than one governmental jurisdiction, and of which is currently assigned multiple and different street or road names by reason of corporate boundaries alone. Office of the City Cle~ October 14, 1987 File #175 Mr. IV. Robert llerbert City ,~ianager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 2~26, accepting a supple- mental Rental Rehabilitation Program Grant frw~ the United States Departme~t of Housing and Urban Development; authorizing the e,~e- cation of the requisite grant agree~nent; authorizing the e~ecu- tion of an amended memorandum of understanding with the City of Roanoke Redevelopment and Housing Authority pertaining to the administration of the Program, ~hich Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, 9ctober 12, 1987. Sincerely, ~"~{~,.~¢..~- Mary F. Parker, CMC City Clerk ~,IFP : ra Enco CC: Mr. tierbert D. ~fcHride, E~ecut ire Director, Roanoke Redevelopment *~nd Housing Authority, ~624 Salem Turnpike, N. W., ~oanoke, Vir~iaia 24~17 .~fr. Wi I5urn C. Dibl lng, Jr. , City At torney Mr. Wiliia~ F. Clark, Director of Pubiic Works ~. Rona~d H. Mi 1 ~er, Duilding Commissioner~Zoning A~inist.ato. M~. II. Daniel Pollock, [fousing Development Coordiaator Ms. Marie T. Pontius, Grants ,~lonito.ing A~inistrato. Room 456 Municipal Building 21§ Church Avenue, S.W. Roanc~4e, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of October, 1987. No. 28826. VIRGINIA, AN ORDINANCE accepting a supplemental Rental Rehabilitation Program Grant from the United States Department of Housing and Urban Development; authorizing the execution of the requisite grant agree- ment; authorizing the execution of an amended memorandum of understand- ing with the City of Roanoke Redevelopment and Housing Authority per- taining to the administration of the Program; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The offer of a supplemental grant for 1987 from the United States Department of Housing and Urban Development in an amount of $50,000 for rehabilitation subsidies for the City's Rental Rehabili- tation Program is ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite grant agreement with the United States Department of Housing and Urban Development in order to accept such supplemental grant from the said Department. 3. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, an amended memorandum of understanding with the City of Roanoke Redevelopment and Housing Authority pertaining to the administration of the Program with the additional grant funds accepted hereby, as requested in the City Manager's report to Council dated October 12, 1987. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. ATTEST: City Clerk. CfYY~' .i'i : Roanoke, Vir nia October 12~ 1987 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Rental Rehabilitation Program - Grant Agreement and Memorandum of Understanding I. Background At Rental Rehabilitation Program is a cooperative program among HUD, the RRHA and the City, to encourage rehabilitation of privately-owned rental property. B. Program provides two types of subsidies: I. Rehabilitation subsidies to property owners, equal to one-third of rehabilitation costs up to $5~000/apartment. Rental subsidies to low-income tenants, so they may stay in the apartment after it is repaired and the rent is increased. The tenants may use the subsidy to move elsewhere. Roanoke's allocations in the previous three years of the Rental Rehabilitation Program totalled $336,300 for rehabilitation subsidies. These allocations provided renovation to 70 apartment units in 38 buildings at a total cost of $1,13t~690. D. Allocations have included $70,000 supplemental award due to the local Program's success. E. Roanoke's allocation for the 1987 Program is $1~3~000, for approximately 30 units, accepted by Council on July 27, 1987. II. Current Situation: A. Supplemental allocation of $50,000 has been made to Roanoke by HUD for the 1987 Rental Rehab Program (Attachment). B. This supplemental allocation has been made because of Roanoke's timely and effective administration of previous allocations. No rental subsidies are provided in conjunction with this 550,000 increase. However, the RRHA has agreed to use other rent subsidies to support the units renovated with these funds. Do Execution of the grant agreement with HUD to accept the funds, and of an amended Memorandum of Understanding with the RRHA to specify the arrangements between that agency and the City, and to reflect the increase, are necessary to begin implementation of the Program. October I2, I987 Page 2 III. Issues A. Impact on neighborhood revitalization B. Housing opportunities for disadvantaged citizens C. Cost to the City IV. Alternatives Authorize the City Manager to execute the Grant Agreement with HUD, accepting the additional 1987 Rental Rehabilitation Program funds of $50~000 (Attachment), and an amended Memorandum of Understanding with the RRHA for the administration of the Program, reflecting the increase, the Agreement and the Memorandum each to be approved as to form by the City Attorney. Impact on neighborhood revitalization would be positive. The additional $50~000 allocation to Roanoke would attract at least $100~000 more in private funds, for a total of $150~000+ of rehabilitation, in addition to the $429,000 expected due to the previous 1987 allocation. At least 10 more substandard apartment units will be renovated due to this increase in Roanoke's allocation. Housing opportunities for disadvantaged citizens will be enhanced. Low-income tenants currently living in at least 10 substandard units repaired under the Program may receive rental assistance to allow them to stay in their remodeled apartments. Rent subsidies may also be available to low-income families moving into currently vacant units after their repair. Cost to the City will be nothing. The Program grant is reserved by HUD for the City, and is drawn on by the Redevelopment and Housing Authority as the administering agent. No City matching funds are required. The City will benefit from higher values of rehabilitated buildings. B. Do not authorize execution of Grant Agreement with HUD for the additional funds for the 1987 Rental Rehabilitation Program. Impact on neighborhood revitalization would be negative. Ten (10) or more substandard rental units in 4 to 6 houses would continue to deteriorate, have a blighting effect on neighborhoods, and pose health and safety hazards. Housing opportunities for disadvantaged citizens would be hindered, in that at least 10 fewer safe and sanitary units would be available for rent to low-income families. Cost to the City would be increased due to lost tax revenue from the upgraded buildings, and the staff attention required by substandard housing. U.S. Deparlmenl o! Houaing and Urban Development Richmond Office, Region ill 701 East Franklin Street Richmond, Virginia 23219-2591 September 17, 1987 Mr. W. Robert Herbert City Manager P.O. Box 1220 Roanoke, VA 24011 Dear Mr.//~"~ ~ We are pleased to inform you of the approval of a $50,000 increase in Rental Rehabilitation Funds. This obligation, of course, is subject to your execution of the Amended Grant Agreement and compliance with other applicable require- ments for the use of the funds. Three copies of the Funding Approval Form (HUD-40015) and the Grant Agreement (HUD-40015.1) are enclosed for your signature. Please sign each copy and return two of them to our Office. With this increase, your performance in the Rental Rehabilitation Program has earned the City a total of $120,000 additional funds. Please accept my congratulations and best wishes for continued success. If I con be of further assistance to you, please call me. Should your staff need any technical advice, Stuart Seller at (804) 771-2(,24 will be happy to help them. Very sincerely yours, G. William Thomas, Jr. Manager Richmond Field Office Enclosure · ,Funding Approval · , Rental Rehabilitation Program U.S. Department of Housing and Urban Development Community Planning and Development HI-0~527R Under Section 17 of The United States Housing Act of 1937 (42 U.S.C. 1437o) 1. Name of Grantee 2. Grant No. City of Roanoke R-87-MC-51-0207 3. Grantee's Address 4. HUD Geographic Locator Ccde No, 03-36-51-710 6. [] Original Funding Approval © Amendment (No.) 3. Mr. W. Robert Herbert City Manager 215 Church Avenue, S.W. 5. a) Date of HUD Receipt of Program Description b) Date Grantee Notified of Approval c) Fiscal Year 1987 7. Category of Rental Rehabilitation Program Grant for this Funding Action (Check Only One) a. Direct Formula Grantee [~ City over 50,000 [] Urban County [] Consortium b. [3 State Grantee c. [] HUD-Administered Rental Rehabilitation Program Small City Grantee d. [] HUD-Administered City Grantee 8. Amount of Rental Rehabilitation Program (RRP) Grant a. Amount of RRP funds previously obligated for this grantee b. Amount of RRP funds currently being obligated for this grantee c. Amount of RRP funds currently being deobllgated for this grantee d. New total of RRP funds now obligated for this grantee FY: 1984 FY: 1985 FY:1986 FY: 1987 FY: $108,300 $157,000 $71,000 $143,000 50,000 -0- -0- -0- -0- -0- -0- -0- 158,300 157,000 71,000 143,000 9. Special conditions (Check applicable box) a. G~ Not applicable b. [] Attached For: U.S. De~m~lt~o~ De~pment/ "'" ~ ~ G. William Thomas~ Jr~ I Manaser, Richmond Field Ofc. Praviou~tl~ron (8-84) is obsolete V HUD-4OOIS(11-84) 24 CFR Part 511 ~ant ~greement U.S. Department of Housing and Urban Development Office of Community Planning and Development This Grant Agreement is made by and between the Department of Housing and Urban Development (HUD) and TR~. CT?~ Old' l~O.,4_NO[,~ ~T=LGTI;~_;; (the Grantee) pursuant to the authority of Section 17 of the United States Housing Act of 1937 (42 USC 14370). The Grantee's approved Program Description and the HUD regulations at 24 CFR Part 511 (as now in effect and as may be amended from time to time), which are incorporated by reference, together with the HUD Funding Approval Form 40015 and any special conditions, which are hereto attached, constitute part of this Agreement. In reliance upon and in consideration of the mutual representations and obligations hereunder, HUD and the Grantee agree as follows: 1. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance for Fiscal Year 19 specified in the attached HUD Funding Approval Form 40015 available to the Grantee upon execution of the Agreement by the parties. 2. The obligation and utilization of the funding assistance provided is subject to the requirements of the regulations and any special conditions set forth in the HUD Funding Approval Form 40015, including the requirement for a release of funds by HUD under the Environmental Review Procedures at 24 CFR Part 58 for any activities requiring such release. 3. HUD's payment of funds under this Grant is also subject to the Grantee's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 511.74. 4. To the extent authorized by the HUD regulations at 24 CFR Part 511.33 and 511.82, HUD may, by its execution of an amendment to the HUD Funding Approval Form 40015 deobllgate funds previously awarded to the grantee without the Grantee's execution of such form or other consent. Such a deobligation of Rental Rehabilitation Program grant funds may also cause a recapture of a commensurate amount of Section 8 Existing Certificate or voucher contract authority. The Grantee further agrees to accept responsibility for adherence to the Agreement by subrecipient entities and property owners to which it makes funding assistance hereunder available. By: Title: Date: HUD-40015.1 (11-84) 24 CFR Part AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING RENTAL REHAB I L ITAT ION PROGRA~I FISCAL YEAR 1987 THIS IS AMENDMENT NO. i dated the Memorandum of Understanding dated August 4, between the CITY OF ROANOKE ("Grantee") and the REDEVELOPMENT AND HOUSING AUTHORITY ("RRHA"). 1987, to 1987, by and CITY OF ROANOKE WHEREAS, the Grantee and the RRHA have previously entered into a Memorandum of Understanding implementing the Grantee's Rental Rehabilitation Program for Fiscal Year 1987, with funding in.the amount of $143,000, and the Grantee has received a supple- mental Rental Rehabilitation Program Grant in the amount of $50,000, which it desires that the RRHA administer as a part of the Program. THEREFORE, the Grantee and the RRHA agree as follows: The Memorandum of Understanding dated August 4, 1987, by and between the Grantee and RRHA is hereby amended to provide in Paragraphs 2 and 9.a. that the amount available to the RRlia. for administering the Rental Rehabilitation Program is increased by $50,000 from the original $143,000 may be loaned by the RRHA in Fiscal Memorandum of Understanding. In all other remain unchanged. to the sum of $193,000 which Year 1987 pursuant to the respects the Memorandum of Understanding shall IN WITNESS WHEREOF, the parties hereto have affixed the following signatures and seals: ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk By Title: WITNESS: CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY By Executive Director Office of ~e Ci~ C]en~ October 14, 1987 File #91 MN. Forest G. Jones Clerk of Council City of Saleln P. O. 6ox 889 Salem, Virginia 24153-0869 Dean ,~lr. Jones: I.am enclosing copy of Ordinance No. 2~827, authorizing the Mayor of the City of Roanoke to e.~ecute a certain agree/nent between the City of Roanoke and the City of Sale~ relocating a portion of boundary line between such political subdivisions; directing the City Clerk ta cause a description of such p,oposed new boundary to be published as provided by law; and di,'ecting that certain other actions reIatiny to the 'elocation of such boundary !ine be taken as provided by la~, which Ordinance ~as adopted by the Council of the City of Roanoke at a reg,~lar ,neeting held on Monday, Octuber 12, 1987. Sincerely, ,.--,%/. ~iary F. Parker, CliC City Clerk MFP: ru Eric, Room456 Municil:x~lBuflding 215 C~urch Avenue, S.W. Roanoke, Vkglnla24011 (703) 981-2541 Office of ~he Ci~' Clerk October 14, 1987 File #91 The tlonorable ~'ioe. C. · ! Mayor Roanoke, Virgi,lia Taylor Dear Mayor Taylor: I am attaching copy of Ordinance No. 28527, authorizing you to execute a certain agreement between the City of Roanoke and the City of Salem relocating ~ portion of boundary line between sach po.Iitical subdivisions; directing the City Clerk to cause a description of such proposed new boundary to be published as pro- vided by law; and di~,ecting that certain other actions ?elating to the relocation of such boundary line be taken as provided by law, which Ordinance was adopted by the Co~ncil of the City of Roanoke at a regular meeting held on Monday, ~ctnber 12, 1987. Sincerely, /~ ~ary F. Parker, CMC City Clerk MFP: ra Enc o ce: Mr. Randolph M. Smith, City Manager, City of Sa!em, ~o~ $~q9, Salem, Virginia 24153-0569 Mr. Wilburn C. Dibling, ,Ir., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Cla~k, Director of Public ~orks Mr. Charles M. Huffiae, City Engineer Mr. Richard V. liamilton, Right-of-Way Agent Room456 MunicipalBuilding 215 Church Avenue, S.W. Roonoke, Vkglnia24011 (703)981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VII~GINIA, The 12th day of October, ]987. No. 28827. AN ORDINANCE authorizing the Mayor to execute a certain agreement between the City and the City of Salem relocating a portion of boundary line between such political subdivi- sions; directing the City Clerk to cause a description of such proposed new boundary to be published as provided by law; directing that certain other actions relating to the relocation of such boundary line. be taken as provided by law; and providing for an emergency. WHEREAS, the Council deems it necessary in order to further the public health, safety and welfare to relocate a portion of boundary line between this City and the City of Salem pursuant to §§15.1-1031.1 through 15.1-1031.3, Code of Virginia (1950), as amended; WHEREAS, relocation of the boundary line between this City and the City of Salem in the area where Keagy Road, S. W., as recently relocated, intersects Lee Highway (U.S. Route 11), will permit more effective and efficient delivery of municipal services; WHEREAS, by Ordinance No. , adopted 1987, the City Council of Salem requested this City to enter into an agreement to relocate the subject portion of the boundary line between this City and the City of Salem in the area generally described above; THEREFORE BE ORDAINED by the Council of the City of Roanoke as follows: 1. The Mayor and the City Clerk are authorized to execute and attest, respectively, an agreement between this City and the City of Salem to relocate a portion of the boundary line of this City and the City of Salem from its present general location along the northerly edge of the right-of-way of Keagy Road, S. W., as it intersects Lee Highway (U.S. Route 11), to a new location which follows the western edge of the right-of-way of Keagy Road, S. W., as it has been realigned to intersect with Lee Highway (U.S. Route 11)', the present corporation line and and the proposed new corporation line being more particularly described on the plat prepared by the City Engineer, dated July 20, 1987, and attached to the City Manager's report of October 12, 1987. 2. Upon agreement between this Council and the City Council of the City of Salem, as to relocation of the boun- dary line between such political subdivision, the City Clerk shall cause the description of such relocated boundary line to be advertised in accordance with §15.1-1031.2, Code of Virginia (1950), as amended. 3. Upon execution of the agreement between the governing bodies and publication of the agreed upon relo- cated boundary line in accordance with law, the City Attorney is authorized to petition the Circuit Court of one of the affected jurisdictions to relocate the boundary line in accordance with City Manager. 4. copy of Salem. the plat attached to the report of the The City Clerk is directed to forward an attested this ordinance to the City Clerk of the City of 5. Upon entry of an order by establishing the new boundary line, the Circuit Court the City Clerk is directed to forward a certified oopy of such order to the Secretary of the Commonwealth. 6. In order to provide for the usual daily operation of the municipal ~government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. '87 Roanoke, Virginia October 12, 1987 Ronorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Salem-Roanoke Boundary Adjustment Keagy Road and Apperson Drive/Brandon Avenue I. Background: City Council, on July 28, 1986, authorized the City Manager to proceed with a cooperative effort with the City of Salem to provide a realigned segment of Keagy Road at its intersection with Apperson Drive/Brandon Avenue. Council also authorized the City Attorney to initiate the appropriate measures to effect a boundary adjustment with the City of Salem (copy attached). II. Current Situation: A. Realignment of Keagy Road has been accomplished. Salem and Roanoke officials have agreed to adjust the common boun- dary line between the two jurisdictions so that all of a 2.682 acre triangular parcel of land east of realigned Keagy Road and the new right of way of the road itself, will be annexed to the City of Roanoke. C. Authority is required from City Council to proceed to formalize the boundary adjustment. III. Issues: A. Need B. Timing C. Funding IV. Alternatives: City Council authorize the appropriate City officials to execute an agreement between the Cities to effect the boundary adjustment, in the general form of the draft attached, obtain City of Salem offi- cial's execution of the agreement, appropriately advertise the new boundary description, petition the Circuit Court to relocate the boundary line and forward a certified copy of the Court's order to the Secretary of the Commonwealth. WRH/RVH/hw Attachments cc: Need to maintain all of Keagy Road in one jurisdiction, elimi- nate law enforcement complications and place all lands east of it into the City of Roanoke is met. Timin~ to accomplish the transfer and to clarify street main- tenance and law enforcement responsibilities as quickly as possible is met. Funding of boundary adjustment procedures will be handled by each City paying its own costs incurred pursuant to the agreement. City of Roanoke Funding is available in Account No. 001-052-4310-2015 and should not exceed $500.00. B. City Council not authorize the execution of the boundary adjustment agreement. Need for maintenance of all of Keagy Road by one jurisdiction, the elimination of law enforcement complications and other benefits of boundary adjustment is not met. 2. Timin~ to accomplish adjustment as quickly as possible is not 3. Cost is not an issue. V. Recommendation: Alternative "A". attached.) City Council concur with the implementation of (Proposed Agreement Advertisement and Ordinance Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works City Engineer Salem City Manager July 30, 1986 File ~.3~-,-7-? Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report concerning a boundary a~justment with the City of Salem resulting from a realignment of Keagy Road, was before the Council of the City of Roanoke at a regular meeting held on Monday, July 28, 1986. On motion, duly seconde~ and unanimously adopted, Council con- curred in your recommendation. Sincerely, Mary F. Parker, CIIC City Clerk MFP:se cc: Mr. William J. Paxton, Jr., Salem City Manager, P. O. Box 869, Salem, Virginia 24153 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Mr. Robert K. Bengtson, Traffic Engineer I~:x:x'fl4~6 ~unlclpoli~.~llding ~215(3aurchA~ue, S.'~V. Roanoke,~240~11 (7C~)C~,1.254~1 ROAD 0 0 0 0 rn 0 :D "m I AGREEMENT THIS AGREEMENT dated this __ day of 1987, by and between the CITY OF ROANOKE, VIRGINIA, cal subdivision of the Cor~nonwealth of Virginia, OF SALEM, VIRGINIA, of Virginia. a political subdivision of a politi- and the CITY the Commonwealth W I TNE S SETH: WHEREAS, the Councils of the Cities of Roanoke and Salem deem it necessary in order to further the public health, safety and welfare to relocate a certain portion of the true boundary line between the two cities pursuant to §§15.1-1031.1 through 15.1-1031.3, Code of Virginia (1950), as amended; WHEREAS. relocation of the true boundary line between the Cities of Roanoke and Salem will permit more effective and efficient delivery of municipal services; WHEREAS, by Ordinance No. , adopted 1987, the Council of the City of Roanoke has authorized its Mayor to execute this Agreement, and by Ordinance No. , adopted , 1987, the Council of the City of Salem has authorized its to execute this Agreement; THEREFORE, it is mutually agreed by the Cities of Roa- noke and Salem as follows: 1. The boundary line between the Cities of Roanoke and Salem, as designed "Existing Corporation Line" on the map dated July 20, 1987, attached and identified as Exhibit A hereto, shall be relocated to follow the course of the "New Corporation Line" designated approval of the Circuit Court subdivisions and the entry of on Exhibit A, subject to the of one of the two political an order by said court desig- nating and establishing the new boundary line in accordance with the provisions of §15.1-1031.3, Code of Virginia (1950), as amended. 2. The boundary line relocation agreed to hereby will result in annexation into the City of Roanoke of a parcel containing 2.682 acres, as shown on Exhibit A. 3. The description of the boundary line, as designated as the "New Corporation Line" on Exhibit A is described as follows: BEGINNING at a point, said point being situate on the existing corporation line of the City of Roanoke, and being a curve to the right whose radius in 153.51 feet, an are distance of 60.54 feet and a chord bearing and distance of N. 22° 42' 50" E., 60.14 feet to the actual place of beginning. Thence with the westerly new right-of-way line of Keagy Road, S. W., the following six (6) courses and distances; N. 11° 25' E., 57.22 feet to a point; thence S. 88° 25' 00" E. 4.24 feet to a point; thence with a curve to the right whose radius is 330.00 feet, an arc distance of 55.01 feet and a chord bearing and distance of N. 44° 17' 27" E. 54.94 feet to a point; thence with a curve to the left whose radius is 270.0 feet, an arc distance of 155.97 feet and a chord bear- ing and distance of N. 32° 31' 02" E., 153.81 feet to a point; thence N. 15° 58' 04" E., 109.00 feet to a point; thence with a curve to the right whose radius is 330.00 feet, an arc distance of 142.20 feet and a chord bearing and distance of N. 28° 18' 52" E., 141.11 feet to a point, said point being situate on the southerly right-of-way line of Apperson Drive, (U.S. Route 11 - Lee Highway); thence with the southerly right-of-way line of Apper- son Drive, the following four (4) courses and - 2 - distances, S. 44o 16' 54" E. 137.36 feet to a point; thence S. 44° 42' 46" E., 181.90 feet to a point; thence with a curve to the left whose radius is 850.34 feet, an arc distance of 244.95 feet and a ohord bearing and dis- tance of S. 52° 57' 54" E., 244.10 feet to a point; thence S. 61° 13' 02" E., 30.69 feet to a point; said point being situate on the exist- ing corporation line, and being shown in detail on a map titled Map Containing 2.682 acres, being annexed to the City of Roanoke, Virginia from the City of Salem, Virginia, dated July 20, 1987. 4. The desoription of the boundary line set forth in Paragraph 3 shall be utilized in the notice of the relocation required to be published pursuant to §15.1-1031.2, Code of Virginia (1950), as amended. Said notice shall be published in the Roanoke Times & World News, and each party shall pay for one-half of the eosts of sueh publieation. 5. Neither party shall demand that any of the costs in- curred by it pursuant to this agreement be paid by the other. IN WITNESS WHEREOF, the parties hereto have authorized the officers designated below to execute this Agreement as of the date first above written: ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk By Noel C. Taylor, Mayor ATTEST: CITY OF SALEM City Clerk By 3 - Mayor NOTICE OF BOUNDARY LINE RELOCATION TO WHOM IT MAY CONCERN: By Ordinance No. , adopted , 1987, the Council of the City of Roanoke has authorized, and by Ordinance No. , adopted on , 1987, the Council of the City of Salem has authorized the relocation of the boundary line between the Cities of Roanoke and Salem to be relocated from its present general location along the northern edge of the right- of-way of Keagy Road, S. W., to a new location which follows the western edge of the right-of-way of Keagy Road, S. W., as it been realigned to intersect with Lee Highway (U.S. Route 11). The description of the new boundary line is as follows: has BEGINNING at a point, said point being situate on the existing corporation line of the City of Roanoke, and being a curve to the right whose radius in 153.51 feet, an arc distance of 60.54 feet and a chord bearing and distance of N. 22° 42' 50" E., 60.14 feet to the actual place of beginning. Thence with the westerly new right-of-way line of Keagy Road, S. W., the following six (6) courses and distances; N. 11° 25' E., 57.22 feet to a point; thence S. 88o 25' 00" E. 4.24 feet to a point; thence with a curve to the right whose radius is 330.00 feet, an arc distance of 55.01 feet and a chord bearing and distance of N. 44o 17' 27" E. 54.94 feet to a point; thence with a curve to the left whose radius is 270.0 feet, an arc distance of 155.97 feet and a chord bear- ing and distance of N. 32~ 31' 02" E., 153.81 feet to a point; thence N. 15~ 58' 04" E., 109.00 feet to a point; thence with a curve to the right whose radius is 330.00 feet, an arc distance of 142.20 feet and a chord bearing and distance of N. 28~ 18' 52" E., 141.11 feet to a point, said point being situate on the southerly right-of-way line of Apperson Drive, (U.S. Route 11 - Lee Highway); thence with the southerly right-of-way line of Apper- son Drive. the following four (4) courses and distances, S. 44° 16' 54" E. 137.36 feet to a point; thence S. 44o 42' 46" E., 181.90 feet to a point; thence with a curve to the left whose radius is 850.34 feet, an are distance of 244.95 feet and a chord bearing and dis- tanee of S. 52° 57' 54" E., 244.10 feet to a point; thence S. 61~ 13' 02" E., 30.69 feet to a point; said point being situate on the exist- ing corporation line, and being shown in detail on a map titled Map Containing 2.682 acres, being annexed to the City of Roanoke, Virginia from the City of Salem, Virginia, dated July 20, 1987. Copies of a map showing the present and the proposed new boundary lines are available for inspection in the Office of the City Clerk, Room 456, Municipal Building, Roanoke, Vir- ginia, and in the Office of the City Clerk, Room , Salem, Virginia. A copy of an Agreement dated , 1987, by and between the Cities of Roanoke and Salem agreeing to the boundary line relocation described above have been posted in the Courthouse of the respective jurisdictions. Within thirty days after the giving of notice, attorneys for the respective cities will petition the circuit court of one of the cities to enter an order in accordance with the provisions of §15.1-1031.3, Code of Virginia (1950), as amended, designating and establishing the new boundary line. GIVEN under my hand this day of , 1987. Mary F. Paker, City Clerk NOTE TO PUBLISHER: on Publish once a week for two eonsecutive weeks, once , 1987, and again on , 1987. Please bill the City of Roanoke for one ad and the City of Salem for the other at the following addresses: Mary F. Parker, City Clerk c/o City of Roanoke 456 Municipal Building Roanoke, Virginia 24011 ,City Clerk City of Salem Salem, Virginia 24153 Office of ff'~ Ci~/Gerk October i4, 1987 File #1~3 Magic City Motor Corporation P. O. 8ox 12~07 Roanoke, Virgiaia 24028 Ladies und Gentlemen: I am enclosing copy of Ordinance ¥o. 28828, providing for the lease of two tnotor' vehicles for use by the Sher'iff's Department, by accept lng you,", bid ,~ade to the Ci t)~ for the lease of' such vehicles,, for a term of 4~ months, which Ordinance was adopted by tile' Council of the City of Roanoke at a ~'e~iuIar meetiag held on Monday, Qctober 12, 1987. Sincerely, ~4ary F. Parker, City Clerk CMC MFP:ra Enco Mr. W. Robert Herbert, City l~ana~jer Mr. George C. Snead, ,tr. , Oirector of Administration Pub! ic ~afety Mr. D. Oarwia Roupe, Manager, General Services Mr. W. Alvin lludsoa, City Sheriff and I~:~om 456 /v~nicipal Building 215 C~urch Avenue, S.W. Roanoke, V~rg~nia 24011 (703) 98t-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of October, 1987. No. 28828. AN ORDINANCE providing for lease of two motor vehicles for use by the Sheriff's Department, upon certain terms and conditions, by accept- ing a bid made to the City for the lease of such vehicles; and provid- ing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Magic City Motor Corporation made to the City offering to lease to the City for use by the Sheriff-'s Department. the following vehicles for the following monthly rentals for a term of 48 months is hereby ACCEPTED: i new S-passenger van $439.71 per month; 1 new full size 4-door sedan $364.12 per month. 2. The City's Manager of General Services is hereby authorized and directed to issue any required purchase orders for the lease of such vehicles, and the City Manager or the Assistant City Manager is authorized to execute, for and on behalf of the City, any required lease agreement with respect to the aforesaid vehicles, any such agree- ment to be in such form as shall be approved by the City Attorney. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordi- nance shall be in full force and effect upon its passage. A~'EST: City Clerk. '8? i~i:~ -? !'!(~ Roanoke, Virginia October 12, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: LEASING OF VEHICLES FOR SHERIFF'S DEPARTMENT BID NUMBER 87-9-44 This is to concur in the Bid Committee's recommendation for leasing of vehicles for the Sheriff's Department. Respectfully submitted, W. Robert Herbert City Manager WRH/ms cc: City Attorney Director of Finance Roanoke, Virginia October 12, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: LEASING OF VEHICLES FOR THE SHERIFF'S DEPARTMENT - BID NUMBER 87-9-44 I. BACKGROUND Request for Quotations were specifically sent to ten (10) firms currently on the City's bid list. September 23, 1987, Request for Quotations was publicly advertised in the Roanoke Times and World News. Ail bids received, after due and proper advertisement, were publicly opened and read at 2:00 p.m., October 2, 1987, in the Office of the Manager of General Services. Requested Vehicles are to be used for transportation of prisoners and for the serving of civil papers and criminal warrants. II. CURRENT SITUATION Only one bid was received. That bid was submitted by Magic City Motor Corporation. Be The bid received was evaluated and determined to comply with all specification requirements. Requested vehicles will replace existing vehicles which have recorded in excess of 100,000 miles. The sedan being replaced will remain as a back-up unit. General Services contacted five (5) local vendors to determine why they did not respond to the Request for Quotation. Those vendors contacted stated either they do not lease vehicles or it was a management decision not to bid. None of the vendors mentioned the specifi- cations as a reason for not submitting a bid. III. ISSUES A. Need B. Compliance with Specifications C. Expense Reimbursement H6~orable Mayor and City Council Page 2 D. Fund Availability IV. ALTERNATIVES Accept the lowest responsible bid as submitted by Magic City Motor Corporation to lease the following vehicles to the City of Roanoke for a period of forty-eight (48) months: One (1) new eight passenger van - $439.71 per month One (1) new full size 4 door sedan-S364.12 per month Need These vehicles are necessary to perform those required duties of the Sheriff's Department. Compliance with Specifications - The bid submitted by Magic City Motor Corporation meets all required specifications. Expense Reimbursement - The State of Virginia will reimburse in the amount of twenty-five ($.25) per mile for the van and twenty-one ($.21) per mile for the sedan. e Fund Availability - Funds are available in the Sheriff's Department, Equipment Rental Account 001-024-3310-3070. Reject all bids. 1. Need - The objective to continue required duties in the Sheriff's Department, could not be accomplished. Compliance with Specifications - Would not be a factor in this alternative. Expense Reimbursement - Would not be a factor in this alternative. e Fund Availability - Designated fund would not be expended. RECOMMENDATION Council concur in Alternative "A" - Accept the lowest responsible bid as submitted by Magic City Motor Corporation to lease the following vehicles to the City of Roanoke for a period of 48 months: Ho~orable Mayor and City Council Page 3 One (1) new 8 passenger van $439.71 per month. One (1) new 4 door full size sedan - $364.12 per month. Respectfully submitted, WAH/DDR/ms cc: City Attorney Director of Finance Committee: ~ Sheriff, W. Alvin Hudson D. Darwin Roupe · Office of the City Clerk October 14, 1987 File #9 Mr. W. Robert Herbert, Chairman Roanoke Regional Airport Commission Roanoke, Virginia Dear ,iff. Herbert: I am attaching copy of Resolution No. 2~29, approving certain capit,~l expenditures by the Roanoke Regional Airport Commission, which Resolution was adopte~d by. the Couacil of the City of · Roanoke at a regular r,~eeting held on Monday, October 12, 1987. ~incerely, ~) Mary F. Parke~, CMC City Clerk MFP: ?a ce: Mr. Lee Garrett, Vice-Chairman, Roanoke ae~ional Co~vnission, P. O. aox 3~00, Roanoke, Virginia 24015 Mr. Robert C. Peele, Airport Manager Ms. Cathy S. Pendleton, Secretary, Roanoke Rejional Com~nission Mr. W. Robert Herbert, City Manage, Mr. Wil5urn C. Dibling, Jr., City Attorney Airport Airport Room 456 Municipal Building 215 Church Avenue, S,W. Roonoke, ',,'lrg~nla 24011 (703) 981-2541 IN THE CO~{CIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of October, 1987. No. 28829. A RESOLUTION approving certain capital expenditures by the Roanoke Regional Airport Commission, upon certain terms and conditions. for approval $100,000~00 and WHEREAS, Section 17.(b) of the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit any proposed capital expenditure exceeding to benefit five. or more future accounting periods; WHEREAS, by report dated October 7, 1987, a copy of which is on file in the Office of the City Clerk, the Roanoke Regional Airport Comraission has submitted a request that the City approve a capital expenditure by the Commission that the City approve the overall Airport Terminal Development Project in a proposed budget amount of $25,587,477.00 as set forth in the aforesaid report including the following expenditures: 1. A contract with J. M. Turner and Company, Inc., in the amount of $9,487,800.00 for the new terminal development building construction contract; 2. A contract with alternates up to the amount of $8,687,112.00 with Branch Highways, Inc., for the new terminal development site development; Associates, P.E.; more specifically THEREFORE, BE Roanoke that expenditures particularly 3. An amendment to the engineering agreement for terminal development in an amount not to exceed $961,000.00 with Delta each of the foregoing three expenditures being set forth in the aforesaid report. IT RESOLVED by the Counci! of the City of this Council hereby approves the aforesaid capital by the Roanoke Regional Airport Commission as more set forth in the aforesaid report, and the City Manager and City Clerk are authorized to execute and attest, respectively, on behalf of the City, documentation, in form approved by the City Attorney, necessary to evidence said appro- val. ATTEST: City Clerk. '87 f:?l -(; !:?:5" Roanoke, Virginia October 12, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda for a report pertaining to the Airport Terminal Development Project - Authorization to Proceed. Respectfully submitted, We Robert Herbert, Chairman Roanoke Regional Airport Commission WRH:KBK:afm cc: L~gal Counsel Treasurer DATE: TO: October 8, 1987 Mayor Taylor and Members, Roanoke City Council K. B. Kiser SUBJECT: Airport Terminal Development Project The attached report will be presented to you Monday. There is a reservation of space item on your agenda for this report from the Airport Con~nission. Mr. Herbert asked that I send the report to you as soon as poss~le ~ with the understanding that we are scheduling individual briefings f~ -.~ those members of Council who wish such a briefing prior to the 7:30 < Council meeting. Please call Mr. Herbert, Mr. Schlanger or myself if we can be of~ help. KBK:afm Attachment cc: Mr. Herbert Mr. Schlanger Airport Commission W Robed Herbert', Chairman k ~ Gorrett Joel M. Schlanger Bob L. Johnson I<it B. Kiser Robed' C. Poole, A~rport Manager 16,,-.-.-.-.-.-.-.%5 Aviation Drive Roanoke, Virginia 24012 (703) 981-2531 Honorable Mayor and Members Roanoke City Council October 7, 1987 Honorable Chairman and Members Roanoke County Board of Supervisors Dear Members of Council= Dear Members of the Board= Subject: Airport Terminal Development Project - Authorization to Proceed I. BackKround: Airport Terminal Development Rte. for the two primary construction elements were opened before the Roanoke Re8ional Airport Commission on Ausust 13, 1987. These two primary construction elements and the apparent low bidders are as follows: New Terminal Development "Butldint" - $9~487~800.00 Apparent low bidder J J. M. Turner & Company, Inc. New Terminal Development "Site Development" Alternate I - All work - $8~687~112.00 Alternate II - All work except concrete - $5~578~404.00 Alternate III - All work except concrete and asphalt - $2~661~644.50 Apparent low bidder - Branch Highways, Inc. B. Bids remain valid until November 11, 1987. II. Current Situation: ae Contractor for the site development will prepare the site for the buildin8 contractor. Both contractors wish to begin work as soon as possible in order to make progress prior to winter weather. Ce Alternate III of the site development work is the critical work element that needs to begin. Funds are available for the Alternate III work e].m~nt project, including engineering and administration. De Entire pro,]ect development proKram needs approval by Roanoke City Council and Roanoke County Board of Supervisors in order Honorable Mayor and City Council Honorable Chairman and Members Roanoke County Board of Supervisors Page 2 for the Con~ission to authorize project elements, including engineering services, short term financing, long term financing, contingencies and professional counsel. III. Schedulin~ for project development approval is anticipated as follows: Approval by Roanoke City Council and Board of Supervisor. on October 12, 1987 and October 13, 1987 respectively of the overall Airport Terminal Development Project in accordance with the attached budget. Approval would authorize the Commission to proceed with the project providing the project does not exceed the attached budget of ~25~587~477 without additional authority. This approval is in accordance with the contract between the City, the County and the Commission. Approval of the overall Airport Terminal Development Project is also requested with the understanding that the Commission is authorized, with the full faith and support of the governing bodies in accordance with the contract between the parties, to incur short term and long term debt in accordance with the attached budget. B. Approval of the Commission of Alternate I Site Development contract~ and related en~ineerinK and administrative cost~ on October 14: 1987, subject to Federal and State approval, however only authorizing notice to proceed on the Alternate III work elements. Approval of the buildin~ contract on or before November 11, 1987. No federal funding is involved in this construction element. Approval of Alternate II and/or I Site Development work either or by November 11, 1987 or, with a maximum additional cost of $113~500 by December 13, 1987, or, depending on the availability of additional federal funding commitment, decision to rebid those work elements. IV. Recommendation - Roanoke City Council and Roanoke County Board of Supervisors authorize the Roanoke Regional Airport Co~ission to: Proceed with the Airport Terminal Development Pro.ject in accordance with Section III of this report. Contract with Branch Highways, Inc. for Alternate I of the site work with notice to proceed being authorized for Alternte III site work initially and other work elements only as the appropriate funding becomes available. Funds are currently available for Alternate III work element with associated engineering and administrative expenses. Approve amendment Number two {2} EnKineerin~ AKreement Terminal Development with Delta Associates, P.E. with Honorable Mayor and City Council Honorable Chairman and Members Roanoke County Board of Supervisors Page 3 authorization to proceed being given as each construction element work contract is authorized. Respectfully submitted, W. Robert Herbert, Chairman Roanoke Regional Airport Commission WRH:KBK:afm Attachments (Listed below) cc: Commission Members Airport Manager J. M. Turner and Company, Inc. Branch Highways, Inc. Legal Counsel Treasurer Engineer List of attachments: 1. Overall Project Budget 2. Bid Committee Report for Site Development Work 3. Engineering Contract Amendment Report EXHIBIT I AIrPOrT FACILITY PROJECT EXPENDITURE BUDGET Engineering Design Through Construction FAA Glidescope Appalachian Power Land Acquisition Site Preparation (cleaning and grading) Roads, Parking and Ramps Terminal Building Loading Bridges Furnishings $ 2,045,884 175,000 25,000 890,000 8,687,112 9,487,800 990,000 440,000 $22,740,796 Construction Contingency Construction Short-Term Financing Bond Issuance Expenses 1,811,681 760,000 275,000 2,846,681 $25,587,477 EXHIBIT II AIRPORT FACILITY SUI~iARY OF FUNDING Fe<ler~ Funds (See ~/utbit ITT) State Fm~ (S~ ~4n~it Pd) Con, mission (k~.al) (~ EyJ~hit V) Cowry of R~k~ (lo~s.l) (a ~it VI) City of ~ (1~1) (See ~.~JnJ]~it EI) Revenue Bond Issue 1/89 - 12/90 $ 7,000,739 $ 2,000,000 2,657,657 2,343,571 1,346,000 200,000 264,640 350,000 3~,000 $11.554,396 $ 4.958,211 $ 9,000,739 1,210,230 6,211,458 1,346,000 264,640 729,280 300,000 1,000,000 1,774,870 18,287,477 7,300,000 Total Flmcling $25,587,477 EXHIBIT III AIRPORT FACILITY FEDERAL FUNDING Fiscal Yeew A.I.P. ~6 1987 Eatitlmms~t 1987 Discretionary 1988 Eatitl~{ne~t 1988 Dis~tion~ 1989 ~titl~t 1989 D~c~tio~ 1,902,006 1,198,733 1,200,000 1,200,000 1,500,000 1,300,000 700,000 $ 1,902,006 1,198,733 1,~,000 1,200,000 1,500,000 1,300,000 700,000 $ 4.300.739 $ 2,700,000 $ 2,000~000 $ 9,000,739 EXHIBIT IV AIRPORT FACILITY STATE FUNDING DescriuXicm F~ Year ~ Ye~ F~ Year i~-~ 1~-~ 1~ ~ A.I.P. ~ 1/28/87 D.O.A. 1st 6 Interest Earn~i 6/30/87 9/87 D.O.A. 2nd 6 3/88 D.O.A. 3rd 6 n~Ds. 6/~ D.O.A. Catch-up (Ent. & Disc.) 9/88 D.O.A. 3/89 D.O.A. 5th 6 6/89 D.O.A. Catch-%~ (Eat. & Disc.) 9/89 D.O.A. 6th 6 mos. 3/90 O.O.l. 7th 6 mos. 6/90 D.O.A. Catch-up (Bt. & Disc.) $ 114,500 129,885 3,387 204,943 205,000 1,999,942 205,000 205,000 1,933,571 205,000 205,000 800,230 2,657,657 $ 2,343,571 $ 1,210,230 $ 6,211,458 EXHIBIT V AIRPORT FUNDING CO~IISSION FUNDIN~ 1985 series 8n~bli~ated ~ Local iundt~ Appr~prtatod to A.I.P. ~6 $ 766,995 579e005 $ EXHIBIT VI AIR1K)RT FACILITY COUNTY OF ROANOKE AND CITY OF SALE~ FUNDING 1~87-88 19~ 1~. ~ County of Roanoke: ~ Service Fe~ J~ly, 1987 July, 1988 July, 1989 200,000 $ $ 264,640 2~r~O 200,000 ~ 2~4r640 $ 264,640 729,280 EXHIBIT VII CITY OF SALEM CAPITAL COI~TKIBUTION 10/87 - 6/88 ~ on 1~ of L~ Contribution 7/88 - 6/89 B~s~d on 12~ of Local Contributtc~ 7/89 - 1/90 Baaed on 12~ of Local Contributtcm gi~ Y~ar gi~ y~- 1987-88 1988-89 $ 3so,ooo $ 350~000 $ 350.0~ $ 3~ 3~000 $ 3~.~ Office of the City Clerk October 14, 1987 File #166-67 P & L Concessions P. O. Box $61 New Castle, Virginia 24127 Ladies and Gentlemen: I am enclosing copy of Ordinance ~/o. ~8~05, accepting your bid for concession privileges at South Roanoke Park, including Victory Stadium, Maher Field and the ~'4ational Guard ArmoRy,. for a fee of $1.01.00 per mo~th or 31.25 percen~ of gross sales revenue, whichever is greater, upon certain terms and conditions; which Ordinance ~as adopted by the Council of the City of Roanoke on first readin~ on Monday, October 5, 1987, also adopted by the Council on second reading on Monday, October 12, t987, and will take effect ten days following the date of its second reading. Sincerely, ~ ~ary F. Parker, CMC City Clerk MFP:ra cc: Mr. W. Robert lterbert, City Manager Mr. Wilburn C. Dibling, ,ir., City Attorney Mr. George C. Snead, .I:~., Director of A~ninistration Public Safety Mr. D. Darwin Roupe, Manager, General Services Mr. ,li~nmie ~. Layman, Manager, Parks and Recreation Mr. Kit ~. Kiser, Director of Utilities ann Operations and Room456 MuniclpalBuilding 215 C~urch Avenue, S.W. RoanoRe, Virg~nla24011 (703) 981-2541 Office of t'ne City C]e~ October 14, 1987 File #166-67 Lewis Concessions 2~31 ;Villowlawn Street, S. Roanoke, Virginia 24018 Ladies and Gentlemen: [Iappy's Restaurant $411Williamson Road, ~. Roanoke, Virginia 24012 I am enclosing copy of Ordinance ~o. 28805, accepting the bid of P & L Concessions for concessi,?a privileges at ,go.uth Roanoke Park, including Victory Stadium, Maher Field and the National Guard Armory, for a fee of ,~101.~0 per month or $i.~5 percent of gross sales revenue, whichever is greater, upon certain terms and conditions; which Ordinance was adopted by the Council of the City of Roanoke an first reading on Monday, 9ctober 5, 1987, also adopted by the Council on second reading o~ Monday, October 12, 1987, and will take effect ten days follo~,ing the date of its second reading. On behalf of the Council, far submitting your bid on I would like to e.cpress appreciation the abovedesc,ibed prvject. ~fary F. Parker, City Clerk MFP: ra Enc. Room456 MunlcipalBuildlng 215 Church Ave,nue, S.W. Roonoke, Virg~nla24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of October, 1987. No. 28808. VIRGINIA, AN ORDINANCE accepting a bid for certain concession privi- leges to be exercised on City owned property upon certain terms and conditions; and authorizing the execution of the requisite concession agreement. BE follows: 1. all City IT ORDAINED by the Council of the City of Roanoke as The bid.of P & L Concessions, wh{ch'bid complies with specifications, for concession privileges at South Roanoke Park, including Victory Stadium, Maher Field and the National Guard Armory. for a fee of $101.00 per month or 31.25 percent of gross sales revenue, whichever is greater, such bid and proposal having been opened and read before a Committee appointed for the purpose on September 16, 1987, and a copy of such bid now being on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City Manager is hereby authorized for and on behalf of the City to enter into and execute the requisite concession agreement with the aforesaid concessionaire, such agreement to be for a term of October 1, 1987, to September 30, 1988, with the option to renew for two additional years and to have incorporated all the terms, provisions and conditions con- tained in the City's form of proposal advertised for bids and SA on which the aforesaid concessionaire's bid to the City was made, and the form of such agreement to be approved by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia October 5, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BIDS ON CONCESSIONS BID NUMBER 87-8-94 I concur with the Bid Committee's recommendation on Concessions at South Roanoke Park Facility. Respectfully submitted, City Manager WRH:DDR:jb cc: City Attorney Director of Finance (:il'Y ;:'::: : : U-i.-- Roanoke, Virginia October 5, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council SUBJECT: BIDS ON CONCESSIONS BID NUMBER 87-8-94 I. BACKGROUND ae Specifications were developed for the purpose of securing bids for concession operations at South Roanoke Park including Roanoke Municipal (Victory) stadium, athletic grounds at Maher Field and the National Guard Armory. Be Request for quotations were publicly advertised in the Roanoke Times and World News. Ten (10) vendors were specifically notified by virtue of being on the active bid list. Concessions agreement is to be for the period October 1,1987 to September 30, 1988 with the option to renew for two (2) additional years. De Bids were requested to identify a sum per month or percentage of gross sales, whichever is greater, to be paid to the City for concession rights. E. City will provide: 1. Water and electricity Use of all existing concession booths and equipment II. CURRENT SITUATION Three (3) bids were received. Bid tabulation is attached. Ail bids were evaluated by representatives of the following: Administration and Public Safety Utilities & Operations General Services Honorable Mayor and City Council Page 2 III. ISSUES A. Compliance with Specifications B. Need C. Revenue to the City IV. AL'£Fm~NATIVES Accept the highest responsible bid for operating concessions at South Roanoke Park including the stadium, Maher Field and National Guard Armory to P & Concessions for the amount of $101.00 per month or 31.25% of gross sales whichever is greater. L Compliance with Specifications - the bid as submitted by P & L Concessions meets all City requirements. Need - concessions in this park facility is necessary to properly support activities of that facility. e Revenue to the City - based on prior concession experience, the higher percentage of gross receipt provides the most revenue to the City. See attachment "A". B. Reject Ail Bids Compliance with Specifications would not be a factor in this alternative. Need for concessions to support park activities would not be met. 3. Revenue to the City would be unknown. V. RECOmmENDATION City Council Concur with Alternative "A" - award the bid to operate concessions in South Roanoke Park, including Victory Stadium, Maher Field and National Guard Armory to P & L Concessions for the amount of $101.00 per month or 31.25% of gross sales whichever is greater, for the period October 1, 1987 to September 30, 1988. B. Reject Ail Other Bids Honorable Mayor and City Council Page 3 Respectfully submitted, Committee: ~ead~ ~ Kit B. Kiser D. Darwin Roupe GCS:DDR:jb cc: City Attorney Director of Finance TABULATION OF BIDS FOR OPF-/~ATING CONCESSIONS AT SOU'~'~ ROANOKE PARK Bids so received were publicly opened and read at 2:00 p.m., September 16, 1987 P & L Concessions Lewis Concessions HaDDy's Restaurant To pay monthly, to the City for concession rights and privileges, the sum of * $101.00 $250.00 0 per month per month per month or or or or Percent (%) of all gross sales made *31.25% 6% 31% in said location (whichever is greater) C°mmittee: Geor~~C ~~ ~~'L ~~ · Snead Kit B. Kiser D. Darwin Roupe * Indicates Recommendation Attachment "A" BID EVALUATION Prior year gross receipts - $23,800.00 1. P & L Concessions $101.00 per month x 12 months = $ 1,212.00 or or 31.25% of Gross Receipts using last year's receipts of $23,800 = $ 7,437.50 2. Lewis Concessions $250.00 per month x 12 months = $ 3,000.00 or or 6% of Gross Receipts using last year's receipts of $23,800 = $ 1,428.00 3. Happ¥'s Restaurant $0 per month x 12 months = or 31% of Gross Receipts using last year's receipts of $ 0 or $23,800 = $ 7,378.00 Recommendation: P & L Concessions' higher percentage (%) will provide more revenue to the City. '81 f?; -1 ,31 Office of the City Manager October 5, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: Subject: Bids on Concessions at South Roanoke Park On Monday, October 5, 1987, a report recommending the award of concession rights at South Roanoke Park, to the highest bidder meeting specifications, will be submitted to you for your concurrence. The purpose of this letter is to let you know that I am sensitive to the fact that the recommended vendor is a direct relative of the Manager of Parks and Recreation/Grounds Maintenance Department. Prior to the report and reco~endation, an appropriate review of the bid document and bid response was completed by the Office of City Attorney and Office of Municipal Auditor. The Municipal Auditor has stated, "J. B. Layman has no financial interest in P & L Concessions, and he had no part in evalua- ting the bid responses. Mr. Layman will not participate in calculating con- cession commissions or collection of commission payments. In my opinion, awarding the concession contract to P & L Concessions will in no way weaken the City's system of internal controls." It should be noted that all payments, to the City, of its share of gross receipts, will be handled by the Department of Billings and Collections. The contract, to be developed, will require all records to be maintained in a manner satisfactory to the Municipal Auditor and subject to examination and audit at any time. The above is provided for informational purposes only. Please contact me if you should have any questions. Respectfully submitted, W. Robert Herbert City Manager WRH:mp cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance bc: Ms. Mary F. Parker, City Clerk Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2333 Office of ~e City Clerk October I4, 1987 File #166 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance Ho. 28809, authorizing the appropriate City officials to execute a deed conveying certain p~operty f,om the City to the Maranatha Fellowship ~hurch in exchange for ce,rain other property to be deeded by Maranatha Fellowshi~ Church to the City of Roanoke on ~oming Avenue, N. W., which Ordinance was adopted by the Council of the City of Roanoke on first ?eading on ~ionday, ~ctober $, ~987, also adopted by the Council on second reading on Monday, ~ctober 12, 1987, and will take effect ten days following the date of its second reading. Sincerely, ~~ Mary F. Parker, C~C City Clerk MFP:ru CC: Ms. Lillian L. Evans, 4I~l ~oming Avenue, N. W., ~oanoke, Virginia 24017 The Reveread R. L. G-aves, Maranatha Fellowshi~ Church, P. 0. ~ox 1904~, Roanoke, Virginia 24019 ~r. WilSurn C. Dibling, .Ir., City Attarney ~ir. Joel M. Schlanger, Director of Finance Mr. William F. Cla~k, Director of Public Works Mr. Kit ~. Kiser, Directo, of Utilities and Operations Mr. M. Craig Sluss, Manager, Water Production Room 456 Municipal Building 215 (~urch Avenue, S.W. Roanc:~e, Virginia 24011 (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The lgth day of October, 1987. No. 28809. AN ORDINANCE authorizing the appropriate City officials to exe- cute a deed conveying certain property from the City to the Maranatha Fellowship Church in exchange for certain other property to be deeded by Maranatha Fellowship Church to the City of Roanoke. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is authorized to accept on behalf of the City from the Maranatha Fellowship Church a deed, in form approved by the City Attorney, conveying to the City a .217-acre portion of church property, as set forth in the report to this Council dated October 5, 1987, a copy of which is on file in the Office of the City Clerk. 2. In exchange for the above-referenced church property, the Mayor and City Clerk are authorized to execute and attest, on behalf of the City, in form approved by the City Attorney, a deed conveying to the Maranatha Fellowship Church a 30' x 200' access roadway containing .138 acre along the easterly boundary of the Washington Heights water storage site in order to provide vehicular access from Wyoming Avenue, N.W., to church property, as more particularly set forth bet 5, 1987, a copy of Clerk. in the report to this Council dated Otto- which is on file in the Office of the City ATTEST: City Clerk. Roanoke, Virginia October 5, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Property Exchange - City of Roanoke Maranatha Fellowship Church The attached staff report was considered by the Water Resources Committee at its meeting on September 14, 1987. The Committee recommends that Council authorize the appropriate City officials to execute documentation necessary to exchange a thirty (30) foot by two hundred (200) foot strip of land along the easterly boundary of the Washington Heights Water Storage site with Maranatha Fellowship Church for a 0.217 acre portion of the Church's property in order to provide vehicular access from Wyoming Avenue, N.W. to the Church's property. Respectfully submitted, ETB:KBK:afm Attachment cc: s, Chairman Water Resources Committee City Manager City Attorney Director of Finance Director of Public Works Manager, Water Department Rev. R. L. Graves, Maranatha Fellowship Church Ms. Lillian L. Evans INTERDEPARTHENT COIOIUNICATION DATE: September 1, 1987 TO: M~mbers,~ater Resources Committee FROM: Kit B. Kiser, Director of Utilities and Operations THRU: W. Robert Herbert~y Manager RE: Property Exchange City of Roanoke - Maranatha Fellowship Church I. Background: City acquired property bearing Official Tax No. 2770406 in 1952 for a water storage tank site. Property fronts on Wyoming Avenue, N.W. Maranatha Fellowship Church acquired adjoining property, bearing Official Tax No. 2770401, in 1984 and 1985. Property fronts on Hershberger Road, N.W. Church property, with 400, or more, feet of frontage on Hershberger Road, is elevated above that street and is located on a long, blind, uphill curve in the street. This presents problems with driveway access from Hershberger Road. D. City property contains one water storage tank and has space for another tank, should future water supply needs require one. II. Current Situation: Church has proposed that the City deed a thirty (30) foot access roadway, containing 0.138 acres, to them across the easterly side of the City property from Wyoming Avenue, N.W. to their property, a distance of approximately two hundred (200) feet. In return the Church would deed the City an 0.217 acre portion of their property to replace the City property taken and provide adequate space for the proposed future water storage tank. Page 2 Church has attempted to contact all residents on Wyoming Avenue, N.W., at the City's request, to ascertain their feelings about using this street as access to the Church property. Seventeen (17) respondents, located along the two block length of the street, expressed no objection to the proposal, one (1) resident, who is located adjacent to the proposed entranceway, expressed strong objections to the proposal. Pastor R. L. Graves of the Maranatha Fellowship Church, accom- panied by Mr. Tucker of Community Planning and Mr. Hamilton of Engineering, visited Mrs. Evans, the adjacent landowner who objected to the proposal before August 31, 1987. After being shown on August 31~ 1987 on-site what was proposed~ Mrs. Evans indicated that she felt that the proposal was acceptable to her. Screenin~ is not an issue. She primarily desires that the dri- veway be centered on the thirty (30) foot strip~ fenced and ~ated. III. Issues: A. Need B. Timing C. Safety of the Public D. Neighbors' Concerns IV. Alternatives: Committee recommend to City Council that it authorize the appropriate City Officials to execute documentation necessary to exchange a thirty (30) foot by two hundred (200) foot strip of land along the easterly boundary of the Washington Heights Water Storage site with Maranatha Fellowship Church for a 0.217 acre portion of the Church's property in order to provide vehicular access from Wyoming Avenue, N.W. to the Church's property. 1. Need, by Church for safe access to property is met, by City for adequate property for water storage needs is met. 2. Timin~ to permit Church to begin construction of new facility as soon as possible is met. Be Safety of Public is enhanced by providing the ingress and egress to the Church site other than at a curve onto Hershberger Road. Note attached memo dated April 13, 1987 from Mr. Tucker to Mr. Kiser. Page 3 Neighbors' Concerns are addressed in all known instances including for the property located immediately adjacent to the current water tank site and beside which the new entrance would be constructed. That property owner, Mrs. L. L. Evans, made certain specific requests which are detailed in II, C (above). These concerns can be dealt with officially through the City's site plan review process. B. Committee not recommend to City Council that it authorize land exchange with Maranatha Fellowship Church: 1. Need by Church for safe vehicular access to property is not met. 2. Timin~ to permit Church to begin construction of new facility as soon as possible is not met. 3. Safety of Public is not enhanced. 4. Neighbors' Concerns are moot. Recommendation: Committee recommend to City Council that it authorize the land exchanse with Maranatha Fellowship Church in accordance with Alternative "A", with the stipulation that all plats and documents be prepared by Maranatha Fellowship Church subject to the approval of the City Attorney. KBK/WRH/RVH/hw Attachments cc: City Attorney Director of Finance Director of Public Works Manager, Water Department Maranatha Fellowship Church Lillian L. Evans, 4131 Wyoming Avenue, N.W. CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION TO: FROM: DATE: Kit B. Kiser ~edTucker through Joh~JMarlles 6/8/87 SUBJECT: Proposed Property Exchange City/Marantha Fellowship Church JUN g 1901 OFFICE OF CITY ENGINEER I have received a second response from the Maranatha Fellowship Church regarding the City's last request that they broaden the scope of their contact with the residents in and around the subject area of Wyoming Avenue, N.W. The attached petition prepared by the church bears the signature of seventeen (17) Wyoming Avenue, N.W. residents who apparently have no objection to the location of the church or the proposed accessway onto Wyoming Avenue, N.W. I have also attached correspondence from one resident who objects to the church's plans. It appears that the church has in good faith responded to the City's request to advise the community of their plans. The attached map "A" indicates the location of the residents whose signature appears on the petition. The four residents who had previously been contacted and the owners of 4215 through 4233 Wyoming Avenue, who had previously stated that they had no objections. The church representatives state that they have made several attempts to contact every resident on the street. ERT: mpf at tachment cc: William M. Hackworth William F. Clark Charles M. Huffine John E. Merrithew P. O. Box 19040 - Roanoke, Va. 24019 Pastor: R. L. Graves Church Location: 4011 Melrose Ave., N.W. Roanoke, Va. April 2, 1987 Mr. Ted Tucker Office of Community Planning Room 355 Municipal Building 215 Church Ave. SW Roanoke, Va. 24011 APR 3 ~987 Roanoke Offic~ ~f ~ommunity Plannini[ & Economic Development Re: Maranatha Fellowship Tax Map No. 2770401 Dear Mr. Tucker: This letter is to follow up our phone conversation about contacting neighbors in the Washington Heights section concerning our request for a perscriptive right, 30' in width, across the Washington Heights Resevoir property (Tax Map No. 2770406). We have contacted the immediate neighbors in the vicinity and the response has been very favorable. Several even made comments of attending the church once the road is secured and building erected. Below are the names of those contacted: Mrs. June Hart 4126 Wyoming Ave. Roanoke, Va. 24017 Mr. Robert Biggs 4134 Wyoming Ave. Roanoke, Va. 24017 Mrs. Dorothy Hogan 4144 Wyoming Ave. Roanoke, Va. 24017 Mrs. Lilllan Evans 4131 Wyoming Ave. Roanoke, Va. 24017 If there is anything else I can do please feel free to call. Thank you for your prompt attention to this matter. We look forward to hearing from you and the City Council on the final approval to this matter. Si~cere%y Pastor R. L. Graves Ma~natha (The Lord Cometh) To Mr. Ted Tucker Subdivision Regulation Section Office of Community Planning Room 355, Municipal Building 215 Church Ave. Roanoke, Va. 24011 RE: Maranatha Fellowship Tax Map No. 2770401 Pment We, the citizens living in the vicinity of Washington Heights, namely Wyoming Ave., Roanoke City do show by our following signatures no o~ient~n=n to Maranatha Fellowship Church building their church in this area and obtaining a perscriptive right, 30' in width across the Washington Heights Reservoir property.(Tax Map No. 2770406); 19. ADDRESS ( / / Foanoke Va. April 17 1987 Mr. Ted Tucker Office of Community Planning ~oom 355 I%h~n~-~-LMuncipal Bld~ Roanoke, VA 24Oll Concerning my telephone conversation on April 16 I am herewith m~ confirming my statement voicing my absolute objection to the roadway or driveway which the church now located at 4011 M~A Melrose Ave., NW is planning on making and which will enter from my street Wyoming Ave., NW and run directly next to my property line. In view of the fact that 1 live alone, I am of the opinion that this entrance- way would pose a dangerous situation for mc.The church in question should make other arrangements and not interrupt the living conditions of myself and my neighbors. Thank you for your attention. ~'Ii..¢~.:''.:;'''~.. ~ ....~ ~,~J~ !1 I1 APR ~0 1987 Roanoke .... Planning & 2co~:omic De,~elopment Very sincerely LILLIAN L. EVANS 4151 Wyoming Ave., NW Hoanoke, VA 24017 CITY OF ROANOKE APR 14. 1987 INTERDEPARTMENT COMMUNICATION TO: FROM: DATE: SUBJECT: Kit B. Kiser Ted Tucker~ 4/13/87 0/.,. i,~: c;' """) / Proposed Property Exchange City/Maranatha Fellowship Church ~oanoke O~fl,.e of ¢'~,~, . ,, --'<i'~ln'-'~; ,~,. coho mdc D~'aopment I have received a response from the Maranatha Fellowship Church regarding our request that they contact and advise the immediate residents in the area of their plans to utilize the subject 30' strip of land as an accessway for church traffic. I have included a map of the area (letter attached) indicating the location of the residents contacted and other pertinent information. The church proposal to utilize the subject 30' strip as an entrance/exit appears to be a practical and logical proposal for the following reasons. Churches are allowed as an outright permitted use in all residential zones. The only other possible accessway would be onto Hershberger Road, N.W. The church property adjacent to Hershberger Road is steep and sloping and traffic on Hershberger Road is heavy. The use of Rershberger Road as an accessway under these conditions is therefore undesirable. The church would be, to a considerable extent, isolated (visibility) from the immediate community because of the distance between the proposed church and the street, Wyoming Avenue (approximately 325'). Traffic generated by church activities are usually associated with one or more specific evenings and weekend services. The traffic factor would therefore be no more of a daily occurrence or problem than any other comparable church/ community relationship. The proposed exchange of properties between the City and Maranatha Fellowship, if transacted, would be subject to the City's land subdivision regulations and under which the ultimate development of the church and the 30' wide accessway would be reviewed for full compliance with the City's land development ordinances. ERT:mpf cc: Bill Clark John Marllee Jolm Merrith~w Bill Hackworth C~ice of it~e City Clerk October 14, 1987 File #207-15 Mr. John J. Out let 2958 liemlock Road, S. W. Roanoke, Virginia 2401,I Dear Mr. Butler: I am enclosing copy of Resolution No. 28330, reappointing you as a Director of the Industrial DeveIopment Authority of the City of Roanoke for a term ~f .four:years cor~nenc~ng October 21, 1987, and ending October 20, 1991, which Resolution was adopted by tile Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1987. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which ,nay be administered by tile Clerk of the Circuit Court of the City of Rotinoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please r'eturn one copy of the Oath of Office to Room 456 in the Municipal t3uilding prior to serviug in the capacity to which you were ,,,eelected. SincereIy, ~~ Mary ~. Parker, C~,C City Clerk MFP:ra Mr. /)avid G. Dic~son, ~anager, Community Services, Commonwealth of Virginia, Division of Industrial Development, Washington Building, Richmond, Virginia 23219 Mr. Jack C. Smith, Chairman, Industrial Development Authority, ~4 West Kirk Avenue, Roanoke, Virginia 24011 Room456 MunlcipalBuildlng 215 C~urch Avenue, S.W, Roar'~4e, Virglnio24011 (703)981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 12th day of October, 1957, JOHN J. ~UTLER was reelected as a Director of the Industrial Roanoke for a four year ~nding October 20, 1991. Given under '7 hand 14th day of October, Development Authority of the City of term commencing October 2~, 1987, and and the seal of the City of Roanoke this 1987. City Clerk Office of t~e Ci~, Clerk October 14, 1987 File ~207-15 Mr. Jack C. Smith 14 West Kirk Avenue Roanoke, Virginia 24011 Dear Mr. Smith: I am enclosing copy of Resolution No. 28830, reappointing you as a Director of the Indust.ial Development Authority of the City of Roanoke for a term .of ,fourlyea.s co~nenc'ing October 21, 1987, and ending October 20, 1991, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 12, 1987. Enclosed you will find u certificate of your reelection and an Oath or Affirmation of Office which may be administered by the CIerk of the Circuit Court of the City of Ro~noke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal 2uilding prior to serving in the capacity to which you were reelected. Sincerely, /g~.~t ~ary F. Parke:~, CMC City Clerk MFP:ra CC: Mr. David G. Oicason, Manager, Co,~nunity Services, Co~r~non~eaIth of Virginia, Division of Industrial Development, Washington Building, Richmond, Virginia 23219 Room456 MunicipalBuilding 215C~urchAve~ue.S,W. Roano~e, Virglnia24~'H (703)98t-2541 COMMONWEALrfl OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 12th day of October, 1987, JACK C. SMITH was reelected as a Director of the Industrial Development Authority of the City of Roanoke for a four year term ending October 20, 1991. Given under rny hand and 14th day of October, 1987. cor~nencing October 21, 1987, and the seal of the City of Roanoke this City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of October, 1987. No. 28830. A RESOLUTION reappointing two directors of the Industrial Development Authority of the City of Roanoke, to fill unexpired terms on its board of directors. WHEREAS, the Council is advised that the terms of office of two of the directors of the Industrial Development Authority of the City of Roanoke, Virginia, expire on October 20, 1987; WHEREAS, §15.1-{377 of the Code of Virginia (1950)~ as amended, provides that appointments made by the governing body of such Direc- tors shall, after initial appointment, be made for terms of four (4) years. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Mr. John J. Butler and Mr. Jack C. Smith be and they are re- appointed as Directors on the Board of Directors of the Industrial Development four years, October 20, terms of 1987. Authority of the City of Roanoke, Virginia, for terms of each, commencing on October 21, 1987, and expiring on 1991, to fill vacancies created by the expiration of the office of said members on the Board occurring on October 20, ATTEST: City Clerk.