HomeMy WebLinkAboutCouncil Actions 10-05-8728804
I^~us I
REGULAR WEEKLY SESSION ...... ROANOKE
October 5, 1987
2:00 p.m.
AGENDA FOR THE COUNCIL
CITY COUNCIL
C-1
Call to Order -- Roll Call. All present.
The invocation will be delivered by The Reverend Fredrick
A. Taylor, Retired Episcopal Minister. Present.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Mayor Noel C. Taylor.
Presentation by the Mayor and Members of Council. Adopted
Resolution No. 28804. (7-0)
BID OPENINGS
A. Bids for Norwood Street Sanitary Sewer Replacement,
Phase I. Fou~ bids were referred to a committee composed
Messrs. Garland, Chairman, Kiser and Clark.
CONSENT AGENDA (Approved 7-0)
ALL ~4TTERS LISTED UNDER THE CONSZNT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. T~ERE WILL BE NO SEPARATE DIS-
CUSSION OF ~ESE ITEMS· IF DISCUSSION IS DESIRED, THAT ITEM WILb
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meetings of Council held on Monday,
August 24, 1987, Monday, September 14, 1987; and Monday,
September 21, 1987.
RECOM^CNDED ACTION: Dispense with the reading thereof and
approve as recorded.
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A communication from Mayor Noel C. Taylor requesting an
Executive Session to discuss personnel matters relating to
vacancies on various authorities, boards, co~nissions and com-
mittees appointed by Council, pursuant to Section 2.1-344 (a)
(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss personnel mat-
ters relating to vacancies on various
authorities, boards, co~r~'~issioas and com-
mittees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia
(1950), as amended.
(1)
C-3
C-4
Qualification of Samuel J. Krisch, Il, as a Director of the
Industrial DeveZopment Authority of the City of Roanoke, for a
term ending October 20, 1990.
RECOMMENDED ACTION: Receive and file.
A list of items pending from July 10, 1978, through
September 21, 1987.
RECOMMENDED ACT[ON: Receive and file.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters: None.
Petitions and Communications:
a. A communication from the Roanoke City School Board
requesting appropriation of $8,000.00 to provide funds for
the Vocational Guidance Program to aid vocational guidance
and counseling in. middle/junior high school programs.
AdoptEd Ordinance No. 28805. (7-0)
Reports of Officers:
a. City Manager:
Brie_[_Ln_g~_: None·
Items Recommended for Action:
1. A report recommending appropriation of $29,078.00 for
salaries, wages and fringe benefits in order to fill a
position in the Office of City Engineer. Adopted Ordinance
No. 28806. (7-0)
2. A report recommending that Council request the Virginia
Department of Transportation to program a project for
installation of appropriate safety devices at the
railway crossing on Berkley Road, N. E. AdoptEd Resoluti~n
No. 28807. {7-0)
3. A report concurring in a report of the Bid Committee
recommending acceptance of the bid submitted by P & L
Concessions for operating concessions in South Roanoke
Park, including Victory Stadium, Maher Field and the
National Guard Armory· Adopted Ordinance No. 28808 on
first reading. 17-0)
Director of Finance:
Reports
A financial report for
Received and filed.
of Corrimittees:
the month of August, 1987.
(2)
A report of the Water Resources Corr~ittee recommending a
land exchange with Maranatha Fellowship Church, in order to
provide vehicular access from ~oming Avenue, N. W., to
Church property. Elizabeth T. Bowles, Chairman. Adopted
Ordinance No. 28809 on first reading. (7-0)
A report of the Water Resources Committee recommending that
Council authorize the City Manager to execute a lease with
Albert R. Alouf for office space at 403 Campbell Avenue,
S. W., for the Fuel Assistance Program· Elizabeth T.
Bowles, Chairman. Adopted Ordinance No. 28810. (7-0)
A report of the Water Resources Committee recommending that
Council authorize a new five year lease agreement with
George R. Preas for Temporary Fire Station No. 4, located
at 3772 Aerial Way Drive, S. W. Elizabeth T. Bowles,
Chairman. Adopted Ordinance No. 28811.' (7-0)
A report of the committee appointed to tabulate bids
received for the Williamson Road Storm Drain Project, Phase
I, Contract IIA, recommending award of a contract to Aaron
J. Conner General Contractor, Inc., in the amount of
$398,987..45, and trans£er of funds, therefor. Robert A.
Garland, Chairman. Adopted Ordinance No. 28812 and Ordinance
No. 28813. (7-0)
A report of the coramittee appointed to tabulate bids
received for renovations to Garden City Recreation Center,
Lakewood Park and Staunton Avenue Park, recommending award
of contracts to Boxtey Construction Company, in the amount
of $30,500.00, and Brown Brothers Construction Company, in
the amount of $45,000.00. Robert A. Garland, Chairman.
Adopted Ordinance No. 28814. (7-0)
A report of the Roanoke Regional Airgort Commission recom-
mending that Roanoke City Council approve the e~ecution of
a contract with Fischer Electrical Construction, [nc., in
the amount of $165,510.00, to install new taxiway guidance
signs and rehabilitate the electrical vault at Roanoke
Regional Airport; and Amendment No. 6 to the Design
Contract with Delta Associates, P.E., [nc., in the amount
of $27,100.00 for additional design and resident inspec-
tion. W. Robert tterbert, Chairman. Adopted Resolution No.
28815. (7-01
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
Ordinance No. 2~02, on second reading, amending and reor-
daining certain sections of the 1957-88 General and Grant
Fund Appropriations, by appropriating funds to various
school accounts. Adopted Ordinance No. 28802. 17-0)
Ordinance No. 25803, on second reading, amending and reor-
daining certain sections of the ~957-$8 General and Grant
Fund Appropriations, by appropriating program income
received from the Roanoke Redevelopment and Housing
Authority, and other sources o~ program income.
Adopted Ordinance No. 28803. (7-0)
9. Motions and Miscellaneous Business:
Inquiries and/or comments by the Mayor and members of City
Council.
Vacancies on various authorities, boards, commissions and
committees appointed by Council.
10. Other Hearings of Citizens:
Appointed Edward S. Colonna as an Alternate ~lember, Board of Adjustments
and Appeals, Building Code.
Appointed Philip C.
Appointed Malcolm C.
Board.
Coulter to the Roanoke Public Library Board.
Boggs to the Virqinia Western Community College
(4)
Office of the City Qer~
October 7, 1987
Fi~e #467
Mr. Edwin R. Feinour, Chair,man
Roanoke City School 3oard
3711Peakwood Drive, S. W.
Roanoke, Virginia 24014
I am enclosing copy of Resolution No. 2g~04, commending the
College of Education of the. Universiiy of Virginia. and the
teachers who participated' in the 1957 Summer Learners Program
conducted at Westside Elementary School, which Resolution was
adopted by the Council of the City of Roanoke at a regular
,neeting held on Monday, October 5, 1987.
Sincerely, //~
Mary F. Parker, CMC
City Clerk
MFP:ru
CC:
Dr. Frank P. Tota, Superintendent of Schools, P. O. ~ox
13145, Roanoke, Virginia 24031
Mr. Richard L. ~elley, Executive fo2 Business Affairs and
Clerk of the Doard, P. O. Box 13105, Roanoke, Virginia
24031
Room456 MunicipalBuildin9 215 C?nurch Avenue, S.W. Roanoke, Virglnia2401'~ (703)981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of October, 1987.
No. 28804.
A RESOLUTION commending the College of Education of the
University of Virginia and the teachers who participated in the
1987 Summer Learners Program conducted at Westside Elementary
School.
WHEREAS, the pursuit of a quality education to develop the
intellectual, physical, social and emotional potential in all
students is the primary concern of parents, teachers and admin-
istrators in the City of Roanoke; and
WHEREAS, the Roanoke City school division encourages creative
partnerships involving institutions of higher learning in order
to provide an integrated,
and the arts; and
WHEREAS, 32 teachers
wholistic approach to reading, writing,
in the off-grounds Master's Degree
Program in Elementary Education from the College of Education of
the University of Virginia participated in the Summer Learners
Program at Westside Elementary School; and
WHEREAS, the Summer Learners Program under the direction of
Dr. Elizabeth Wetmore of the University's College of Education
provided creative learning opportunities for 152 Roanoke City
students.
THEREFORE. BE IT RESOLVED by the Council of the City of
Roanoke that:
1. Council recognizes the significant contribution to the
education of Roanoke City students by the College of Education of
the University of Virginia and the teachers who participated in
the Summer Learners Program.
2. The City Clerk is directed to forward an attested copy
of this resolution to Dr. James Cooper, Dean of the College of
Education of the University of Virginia, and to the Honorable
Edwin R. Feinour. Chairman, Roanoke City School Board.
ATTEST:
City Clerk.
WILBURN C. DIBLING. JR,
CITY ATTORNEY
OFFICE OF THE CITY ATTORNEY
4B4 MUNICIPAL BUILDING
ROANOKE. VIRGINIA 2401 1
703-BB 1-243 !
September 14, 1987
The Honorable James O. Trout
Member, Roanoke City Council
2102 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Re: Resolution on Summer Learners Program
Dear Jim:
Enclosed is the resolution you requested relating to the
Summer Learners Program. If you find this resolution suitable,
you will want to request Mary Parker to place it on the agenda
for October 5, 1987.
Please let me know when this Office can be of service to
you again.
With kindest personal regards, I am
Sincerely ~yours,
Wilburn Co Dibling,
City Attorney
WCDJ r: fcf
ce: Mary F. Parker, City Clerk
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of the Mayor
October 5, 1987
Honorable Vice-Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
Sincerely,
Noel C. TaylO~~
Mayor
NCT:se
Room 452 Municipal Building 215 C~urch Avenue, S.W. Roanol,,e, 'virginia 24011 (703) 981-2-!44
Office of the Ci~' C'lerk
Octobec 7, 1987
File #207-15
Mr. Jack C. Smith, Chairman
Industrial Development Authority
201 Park Crest Road, S. W.
Roanoke, Virginia 24014
This
a Directoc of
Roanoke for a
Smith:
to advise you
that Samuel
J. Krisch,
i$
the Industcial Development'Authority of
term ending October 20, 1990.
Sincerely,
~,{ary F. Parker, CMC
City Clerk
has qualified as
the City of
MFP: ra
Room 456 Municipal Building 21 § Church Avenue, S.W. Roanoke, Virginia 240t I (703) 981-2541
0-2
Oath or Affirmation of Office
8tote of Virginia. Citer of Roanoke, to .wit:
I, Samuel J. Krisch. I! , do solemnly swear (or affirm) that
will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me as
~irector of the Industrial ~evelopment Authority of the City of Roanoke, for
term ending October 20, 1990.
according to the best of my ability.
Subscribed and sworn to before me, this
So help me God.
~'~ day of
Pending Items from July 10, 1978, through September 21, 1987.
Referral Date Referred To Item
7/10/78 City Manager
8/12/85
City Manager
8/25/86
City Manager
11/17/86
9/14/87
City Manager
City Attorney
Director of Finance
2/23/87
Regional Cable Television
Cor~ittee
4/27/87
City Manager
6/1/87
6/22/87
City Manager
Robert A. Garland
William F. Clark
Kit B. Kiser
7/27/87
City Manager
Reco~r~ndation No. 11 contained
in the Mayor's 1978 State of the
City Message. (Development of
Mill Mauntain - hotel.)
Mayor's 1985 State of the City
recorrmendationNo. 1 - establish-
ment of a working relationship
with the volunteer rescue squads
and the ROanoke Historical
Society for the purpose of
establishing a rr~se~ and
national headquarters for
volunteer rescue squads in the
City.
Mayor's 1986 State of the City
recorm~ndation No. 6 - streng-
thening the City's relationship
with Virginia Tech.
Question of reinstating security
officers at Roanoke Regional Air-
port, Woodr~ Field, and Carvins
Cove Reservoir, as police offi-
Request of Cox Cable Roanoke for
a renewal of their franchise
agreement in order to simplify
and clarify language, r~ake cer-
tain additions and deletions, and
extend the term.
Report of the City Planning Com-
mission recorrer~nding the renc~ning
of the Kimball Avenue/Hollins
Road, N. E. and Hollins/Read
Road, N. E. Thoroughfares.
Report regarding the homeless.
Bids for 1987 Roof Replacement
No. 2 - Roanoke Regional Airport
Terminal Building - Roof Levels
G and H.
Recommendations of the Youth
Services Citizen Board contained
in the Board's Annual Report/
Annual Plan.
Pending Items from Juiy 10, 1978, through September 21, I987.
R~eferra~ Date Referred To Item
8/10/87 City Manager
8/10/87
City Manager
8/10/87
City Manager
Mayor's 1987 State of the City
Recorr~endation No. i - develop-
ment of a five-year strategic
p~an for the City of Roanoke.
Request of Kenneth R. Sharp that
an alley r~nning between
Montc~air Avenue and Kenwood
Bouievard, S. E., r~re specifi-
caily running between Lots 19 and
20, Biock 16, and approximately
128.1 feet in iength, be per-
manently vacated, discontinued
and closed.
Matter regarding status and
funding of the Peters Creek Road
project.
Office of the City Clen~
October 7, 1987
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance ~io. 28805, amending and reor-
daining certain sections of the 1957-$8 General and Grant Fund
Appropriations, providing for the appropriation of $8,000.00 for
the Vocational Guidance Program to aid vocationa~ guidance and
counseling in middle/junior high school programs, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
,~eeting held on ~onday, October 5, 1957.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP: ra
Enc.
cc:
lqr. W. Robert ]lerbert, City Manager
Mr. Edwin R. Feinour, Chairman, Roanoke City School 2oard,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Dr. Frank P. Tara, Superinteadent of Schools,
13145, Roanoke, Viryinia 24031
Mr. Richar,l L. ~elley, Executive for Business Affairs and
Clerk of ~he ~oard, P. O. Box 13105, Roanoke, Virginia 24031
Room 456 Municipal Building 2t5 Church A'v~nue, S.W. Roonoke, Virginia 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe 5th day of October. ]987.
No. 28805.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Grant Funds Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
GoveTnment of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Grant
Funds Appropriations, be, and the same are hereby, amended and,
reordained, to read as follows, in part:
General Fund
Appropriations
Education
Instruction (1-2) ...................................
Attendance/Health Services (3) ......................
Other School Expenditures (4) .......................
Grant Fund
Appropriations
Education
Vocational Guidance
Revenue
1987 (5) ......................
Education
Vocational Guidance - 1987
1) Instructional
Supplies (001-060-6002-6020-0309)
2) Textbooks (001-060-6002-6010-0311)
3) Other Attendance/
Health Exps. (001-060-6003-6050-0312)
$(3,000)
( 300)
( 700)
$55,011,659
32,139,865
374,329
263,000
$13,558,539
14,000
$13,558,539
14,000
4) Transfers to
Grant Fund
5) Instructional
Supplies
6) Local Match
7) Fed. Receipts
(001-060-6012-6065-0801) 4,000
(001-060-6728-6050-0309) 8,000
(R035-060-6728-1101) 4,000
(R035-060-6728-1102) 4,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
c.~ o~* ,o^,oK=, v^.
October 5, 1987
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriation of Roanoke City School Grant Funds
I have reviewed the attached request for appropriations
for the School Board. The Vocational Guidance program is funded
with $4,000 in federal funding and $4,000 local matching funds.
Funding for the local match is available in the following accounts
in the Instruction and Attendance/Health Services categories of
the Education budget in the General Fund:
Instructional Supplies
Other Attendance Expenses
Textbooks
(001-060-6002-6020-0309)
(001-060-6003-6050-0312)
(001-060-6002-6010-0311)
$3,000
700
300
$4,000
I recommend that you concur with their request.
JMS:dp
1 Edwin fl. ~i~our, Choimaon
~lllllom White, ~'., ~icw C~olrmoA
Oo~ld 8or~ol
,.---Roanoke
City School oard
Sallye T. Coleman
LaVerr~ 8. Dillon
David K, Usk
Jam~s M. Turn~. J~.
F~ank p. Tota, ~upeflntenden{
AIchard L Kelly, Clerk of ~e Board
P.O Box 13105, Roanoke, Virginia 24031 · 70~-981-g381
September 23, 1987
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of
September 22, 1987, the School Board respectfully requests City
Council to ~ppropriate $8,000.00 to provide funds for the Vocational
Guidance program to aid vocational guidance and counseling in
middle/junior high school programs. The program is fifty :)ercent
reimbursed by federal funds with local match of $4',000.00.
rg
CC:
Sincerely,
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
~r Wilburn C. Dibling
~ Joel M. Schlanger (with accounting details)
Excellence in Education-
RO&NOgg CITY Roanoke,
&PPROPRIATION REOUEST
Vooat~onal Guidance 1987
6728
035-ObO-bT28-bOSO-OSOq
Appropriatioa Unit ZTL
Instructional Supplies
$ 8tO00. O0
035-0b0-~?~8-1101
035-O&O-b?28~l102
Local Hatch
Federal grant Receipts
8 ~,000.00
~1000.00
$ ,,,8~000.00
The Vocational guidance program rill provide Funds to aid vooational guidance
and counseling by middle/junior high school programs with an emphasis on the
improvement of career aearenese, orientation and exploration. The program is
Fifty percent reimbursed by Federal Funds with local match in the amount o£
84,000 to be taken From the Following account numbers: 83,000 From
O01-ObO-bOO2-h020-0309, STO0 Fron O01-060-bOO3~&OSO-0312, and $300 From
O01-ObO-bOO2-b010-0311. The above appropriation request represents an
additional $#,000 in Federal Funds which have been made available to the
program. The program e/il end September 30, 1988.
September 22, 1987
Office of the CJJ¥ Clerk
October 7, 1987
File #60-183-77
Mr. Joel lt. Schlanger
Director of Finance
Roanoke, Virginia
Dear ~Jr. Schlanger:
I am attaching copy of Ordinance No. 2~$06, amending and reor-
daining certain sections of the 1957-85 General Fund
Appropriations, providing fo? the.appropria.tion of $29,078.0~ for
salaries, wages, and fringe benefits for a new position
(pro-rated for remainder of current fiscal year) in the
Department of City Engineer, which Ordinance was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, October 5, ~987.
Sincerely, ~~
Mary F. Parker, CMC
City C~erk
,~FP:ra
Enc.
~c: Mr.
W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles M. ~tuffine, City Engi,eer
Mr. ~eorge C. Snead, Jr., Director of Administration
Public ~afety
Mr. Eric C. Turpin, ManaDer, Personnel Management
and
Room 456 MunlcIf:~QI Building 2'~5 C~urch Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of October, 1987.
No. 28806.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain.sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Works
Engineering (1-5) ...............................
Revenue
Grants-in-Aid Commonwealth
Other Categorical Aid (6) ...................... .
1) Regular Employee
Salaries
2) City Retirement
3) FICA
4) Hospitalization
Insurance
5) Life Insurance
6) VDOT - Road Design
(001-052-4310-1002) $ 23,449
(001-052-4310-1105 3,283
001-052-4310-1120 1,677
001-052-4310-1125
001-052-4310-1130
001-020-1234-0663
432
237
29,078
$16,625,452
990,091
47,374,762
11,436,818
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
October 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Filling of a position in the City
Engineering Department to provide
project management
I. Background on this subject:
City Council, at its meeting on July 27, 1987, authorized the City
Manager to enter into agreements with the Virginia Department of
Transportation (VDOT) providing for the City of Roanoke to admi-
nister all aspects of the First Street/Gainsboro Road and Wells
Avenue projects.
Be
Administration of these projects necessitates the filling of a pre-
viously vacant and unfunded position in the City Engineering
Department to provide project management, as was stated in the
July 27, 1987 reports recommendation to City Council.
Costs associated with this employee and others who spend time admi-
nistering these projects will be project expenses eligible for
reimbursement by the VDOT at project cost.
II. Current situation of this subject is:
Appropriate financial mechanism needs to be established to fund
this position and to receive funds from VDOT for this and other
employees involved in the administration of First Street/Gainsboro
Road and Wells Avenue projects.
B. Authorization for Director of Finance to establish such a financial
mechanism would be needed from City Council.
III. Issues in order of importance are:
A. Need
B. Timeliness
C. Fundin~
Honorable Mayor and City Council
Page 2
IV. Alternatives in order of recommendation are:
VJ
Appropriate $29~078.00 for salaries, wages, and fringe benefits for
the new position and authorize Director of Finance to establish a
revenue account for funds to be received from the VDOT for this and
other employees involved in the administration of First
Street/Gainsboro Road and Wells Avenue projects.
Need for the new position in the City Engineering Department
has been previously concurred with by City Council at the
July 27, 1987 meeting.
2. Timeliness in funding the position is important inasmuch as
project administration is proceeding.
Funding mechanism would enable reimbursement.
Do not appropriate $29~078.00 for salaries, wages, and fringe bene-
fits for the new position and authorize Director of Finance to
establish a revenue account for funds to be received from the VDOT
for this and other employees involved in the administration of
First Street/Gainsboro Road and Wells Avenue projects.
1. Need for the new position in the City Engineering Department
would continue to exist.
2. Timeliness in administration of projects would be delayed.
3. Funding mechanism would not be established.
Recommendation is that City Council appropriate $29,078.00 for
salaries, wages, and fringe benefits for the new position (pro-rated
for remainder of current fiscal year) to the following accounts:
Salaries 001-052-4310-1002 $23,449
City Retirement 001-052-4310-1105 3,283
FICA 001-052-4310-1120 1,677
BC/BS 001-052-4310-1125 432
Life Insurance 001-052-4310-1130 237
$29,078
Honorable Mayor amd City Council
Page 3
Authorize the Director of Finance to establish a revenue account
No. 001-020-1234-0663 for funds to be received from the VDOT for thls
and other employees involved in the administration of First
Street/Gainsboro Road and Wells Avenue projects.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/hw
cc:
City Attorney
Director of Finance
Director of Public Works
City Engineer
October 7, 1987
File #77
Mr. James K. Skeens
State Urban Engineer
Virginia Department
of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Dear Mr. Skeens:
~ am enclosing copy of Resolution No. 28807, requesting the
Virginia Department of Transportation to program a project for
installation of safety devices at Berkley Road, N. E., railway
crossing, in the City of Roanoke, which Resolution was adopted by
the Council of the City of Roanoke at a rejaIar meeting held on
Monday, October 5, 1987.
Sincerely, /~g~.~
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mr.
¥1r.
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Room 456 Municipal Building 215 (~urch Avenue, S.W. Roonoke, Vlrginio 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 5th day of October, 1987.
No. 28807.
VIRGINIA,
A RESOLUTION requesting the Virginia Department of
Transportation to program a project for installation of
safety devices at Berkley Road, N. E., railway crossing,
in the City of Roanoke.
WHEREAS,
additional traffic
crossing;
~fflEREAS,
the railway
increased development in the area will create
flow over the Berkley Road railway
safety of motorists and pedestrians crossing
on Berkley Road, N. E., would be improved by the
installation of safety devices;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
I. This is a priority project for the City, and the
Council hereby requests the Virginia Department of Transpor-
tation to program a project for installation of safety devi-
ces at the Berkley Road, N. E., railway crossing.
2. Pursuant to §33.1-44, Code of Virginia (1950), as
amended, the City hereby agrees to pay its share of the
total cost of preliminary engineering, right-of-way acqui-
sition and construction of such project, and if the City
subsequently decides to cancel such installation or improve-
ments after the Department has initiated the project at the
request of the City, the City hereby agrees to reimburse the
Department the net amount of all funds expended by the De-
partment for planning, engineering, right-of-way acquisition
initiation by the City
and construction between the date of
and the date of cancellation.
3. The City Clerk is directed to forward a copy of this
resolution to the appropriate officials at the Virginia
Department of Transportation.
ATTEST:
City Clerk.
CITY C:L~{!::: ?Ii:f{
Roanoke, Virginia
October 5, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request to the Virginia Department of Transportation to program a pro-
ject for the installation of railway safety devices on Berkley Road,
N.E. railway crossing
I. Back~round on this subject includes:
Town of Vinton previously inquired as to the need for safety
devices at the Berkley Road, N.E. railway crossing in the City
of Roanoke due to the planned development of a regional park
(Vinyard Park) by Roanoke County on property formerly owned by
M. Darnell Vinyard (see attached map).
County of Roanoke plans to start construction of parking areas
and soccer fields in Vinyard Park, later this year. The park
area is already in use.
Norfolk-Sonthern's railway is adjacent to Vinyard Park. The
railway crosses Berkley Road, N.E., which is the only access
to this park. The railway crossing's warning devices for
motorists presently include crossbuck signs and advance
warning signs, but no flashing signals or gates.
D. Railway safety device projects are eligible for funding in the
6-Year Highway Improvement Program.
Berkley Road carries approximately 1~800 vehicles per day.
The park has the potential to increase this amount to 3~000
vehicles per day.
F. Accidents reported during 1986 show no accidents at the
crossing.
II. Current situation of this subject is:
Updated rankin~ of this railway crossing indicates that this
should be considered the City's top priority railway crossing
project. This is based upon a figure called the "Expected
Accident Ratio" that the VDOT uses for this evaluation.
Safety devices at railway crossings can only be physically
installed by the Railway. Norfolk-Southern will install
safety devices if requested by the jurisdiction in which the
crossing lies. Norfolk-Southern has indicated they have no
problem with installing the subject safety devices.
Generally, the project can be under construction 8 to 12
months after the VDOT begins designing the project.
City's request for railway crossing safety devices must first
be requested for programming by resolution from City Council
to the Virginia Department of Transportation (VDOT). Such
projects are then handled in the same manner as all other City
highway requests such as Hershberger Road Widening or Peters
Creek Road Extension, except that it can be fast-tracked due
to the related safety issues. The VDOT could begin design
immediately after they receive our resolution. Funding would
come from the City's annual highway allocation, generally in
the amount of 95% of the project cost, with the remaining 5%
being the local share. With an estimated cost of $100~000 for
this project, the City's direct expense would be $5,000, with
the $95~000 being spent from the City's highway allocation,
which now averages $6~000~000 per year.
City's Economic Development Office is promoting a city-owned
20 acre industrial tract east of Berkley Road just off of King
Street, N.E. The City has recently granted an option to
Tultex Corp. for the sale of approximately one-half of this
tract for new development. The jobs thus attracted to this
area of the City will certainly increase the traffic flow over
the Berkley Road railroad crossing.
III. Issues in order of importance are:
A. Safety
B. Fundin~
C. City's highway priorities
D. Valley cooperation
IV. Alternatives in order of recommendation are:
City Council request by Resolution that the VDOT program a
project for the installation of appropriate safety devices at
the railway crossing on Berkley Road, N.E.,
1. Safety of motorists and pedestrians crossing the railway
on Berkley Road, N.E. would be improved.
Fundin~ in the total amount of the project would come from
City's annual allocation from VDOT ($95,000) and from
local funds ($5,000). Funds to pay for the local share
will need to be appropriated from capital funds at such
time as project is implemented.
City's highway priorities would not be adversely affected
by use of annual allocation for this project. The use of
$100,000 from the City's $6 million annual allocation will
not materially affect the schedule of other priority pro-
jects.
4. Valley cooperation would be enhanced.
City Council not request the VDOT to program a project for the
installation of appropriate safety devices at the railway
crossing on Berkley Road, N.E.
i. Safety of motorists and pedestrians crossing the railway
on Berkley Road, N.E. would not be improved.
2. Funding would not be spent at this time.
3. City's highway priorities would remain as they are.
4. Valley cooperation would not be enhanced.
V. Recommendation is that City Council approve Alternative "A" and:
Request by Resolution that the Virginia Department of
Transportation program a project for the installation of
appropriate safety devices at the railway crossing on Berkley
Road, N.E.
Indicate that, if the City cancels the project in the future
for any reason, the City would pay 100 percent of all costs
associated with any work completed on the project between time
of programming and the cancellation notice. [This type of sta-
tement is usual and typical of all highway project programming
requests made by municipalities throughout Virginia.]
Respectfully submitted,
W. Robert Herbert
City Manager
CC:
City Attorney
Director of Finance
Director of Public Works
City Engineer
CITY OF ROANOKE,
October 5, 1987
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Monthly Financial Report
Attached is a copy of the financial report for the
month of August, 1987.
DVector of Financ~
JMS/kp
GfN~AL ~AD
AS OF AU~3ST 31, 1987
Ba]anoe July 1, 1987
Con. unity Planning
Grounds Maintenanoe
Balance July 1, 1987
Building ~aintenance
Fifth Planning District Dues
Disability Insurance
BC/BS Plaza Repair
$ 276,860
(5,000)
( 5,000)
( 1,576)
$ 150,000
(21,720)
$ 265,284
128,280
M~intenanoeofFi~dAssets Ccnt/ngency:
Balance July 1, 1987
200,000
~quiunentReplacamentContin~ency:
Balance July 1, 1987
750,000
$1,343,564
0
CITY OF RflANC~E
~T~R Ft~D
CII~ARAT1VE ~ ST~
MiR THE 2 ~ 5~DED AU~J~ 31, 1987
Ourmercial Sales
Da~estic Sales
Industrial Sales
Town of Vinton
~om~ke County
Cust~mr Services
Persc~al Services
Ceneral Expenses
Pmpin~ Statics and Ta~s
Purification
Total Operat/r~3 Exp. Before Bepreciatic~
0peratir~ Incomm Before Deureciatice
Less: Depreciation
Operat/ng Inccm~
Add: Non-Operating Inc~n~
Interest on IrNes~rents
Rents
Miscellaneous
m~d Debt Collecticns
Total Non-Operatir~ Incc~e
Inccr~ Before Non-Operatir~ E~penses
Less: Nc~Dperat/r~ Expenses
Total Non-Operating Expenses
Net Incomm
1987
$ 176,471
254,093
18,206
7,360
181,379
61,098
698,607
109,033
143,676
55,771
12,890
321,370
377,237
102,327
274,910
21,044
1,275
173
1,371
23,863
298,773
4,611
4,611
$ 294,162
1986
$ 171,238
257,797
20,440
11,154
187,616
62,642
710,887
~08,165
102,891
65,066
23,939
300,061
410,826
98,36~
312,458
14,207
950
5,130
2,038
22,325
334,783
6,178
6,178
$ 328,605
Capital Outlay Not Included in Operating E~penses:
S.W. Trunk Line (Phase 4)
12 Line Shad~ell
16 Line G.C. Tank #3
New Services Hyd. Linms FY 87
New Services Hyd. Lines FY 88
Unidentified Plant Replacemmnt FY 87
Unidentified Plant Replac~nmnt FY 88
Portland - Ben Tie In
B~xley Hills Pimp
Franklin Boad Pump Station
Franklin Boad Tank Land
Salam Interoannect PS
FY85 Projects Design
FY86 Projects Design
Franklin Road Tank
Watershed Protecticm Carvins Cove
Total Project Expenditures
hess Prior Year Expenditures
Total Curre~ Year Ex~tures
Year to D~te
Expenditures
$ 14,758
23,826
2,276
37,525
478,459
152,396
187,199
24,192
20,398
7,695
12,309
159,846
141,251
11,371
119,598
22,613
12,103
227,279
48,550
196,412
1,900,056
1,553,697
$ 346,359
bOlE: Scum of thmse projects are continued fr~n FY 87 with inoepticn to date totals.
CITY OF RC~NOEE
Sf~AG~ ~RE~ FU~D
(//~ARATIVE ~ ~AT~Nf
FCR THE 2 Ff/9I~S ~fD AUGJST 31, 1987
~age ~ - City
Sewage G~arges - County
Sewage Charges - Vinton
Se%age G~arges - ~
~r ~s
~: ~ ~. ~fo~ ~ia~
~a~ ~ ~a~ ~
~ ~ ~. ~fo~ ~ia~
~a~ In~ ~f~ ~ia~
~ss: ~
~ In~
I~st on I~s~
~d ~ ~11~
I~ ~f~ ~n~a~ ~s
~ss: ~n~ra~ ~
1987
$ 671,962
109,853
39,940
247,792
8,919
31,154
1,787
1,111,407
168,701
781,776
950,477
160,930
149,107
11,823
49,425
2,580
1,244
53,249
65,072
20,206
$ 44,866
1986
$ 673,921
136,813
17,559
102,866
19,093
5,274
955,526
175 9~5
362,297
538,222
417,304
144,166
273,138
17,896
2,652
2,580
23,128
296,266
23,256
$ 273,010
Net Incowe
7
Project
~c~ - Structures
Flood N~lief
FY85 Project Design
Williamson Road ~st Se~er Pro.ct
FY86 Pro.ct Design
M~d Lick Sewer Land Purdnase
Digester Cas Line
Sl~ Land ~uisition
C~e Road
Williamson Road f~st Sewer Phi fknt II
Sewage Lift Staticn
Total ProjectExpenditures
Less Prior Year Expenditures
Total Curr~nt Year E~penditures
Year to Date
Ex~er~tures
$ 24,440
315,374
148
26,113
14,579
242,858
84,854
12,250
86,095
197,023
21,633
15,024
1,040,391
360,927
$ 679,464
~OIE: ~ of these pro~ts are cc~tinued fr~n FY 87 with inception to date totals.
8
Ra~NOKE R~I~AL
RC~NOKE R~GIONAL ~ CCM~SSICN
0CMPARATZVE ~ STAT~
FCR q~E 2 ~ I~D[D AU~JST 31, 1987
Building and ~quiI]~ent B~ntals
Terminal Buildir~ P~ntals
Other Property Rentals
~extisi~
C~missions
Fuel and Oil Sales Cc~missicr~
Less: Operating E~p. Before Deureciatic~
Personal Services
Total Operating Exp. Before Depreciaticn
Operatin~ Incc~e Before Depreciation
Less: Depreciation
Operatir~ Incc~r~
Add: Non-0peratir~ Incc~e
Interest on Investments
Total Non-Operatir~ Income
~ Before Non-Operating Expenses
Less: Non-q~eratir~ Ex[e~se
1987
$ 72,457
27,428
36,301
6,436
3,598
261,131
2,127
8,482
417,960
64,125
221,847
285,972
131,988
96,705
35,283
200,000
45,785
245,785
281,068
18,363
$ 262,705
1986
$ 82,468
28,350
40,231
4,287
3,660
238,698
5,870
8,679
412,243
57,647
109,242
166,889
245,354
90,623
154,731
22,327
22,327
177,058
18,942
$ 158,116
Net Incc~
9
Capital Outlay Not Included in 0perat/n~ Expenses:
New Airport Projects FY 87
New Airp~t Projects FY 88
AIP #01
New Terminal
Noise Protectic~ & Soundprcofir~
Airport Expansion
Auto Transfer Switch
airpo~ So~ary $~vey
Year to D~te
Expenditures
$ 120,754
5,600
84,419
1,724,312
48,262
2,999
40,948
31,150
Total Project Expenditures
less Prior Year Expenditures
Total Current Year Expenditures
2,058,444
2,004,40~
$ 54,036
Nul's: Seine of these projects are cc~tinued frcln FY 87 with inoepticn to date totals.
10
C1TY OF Rf~ADKE
CMC ~ ~ORD
O~ARATiVE ~ STAT~I~I~
FfR RI4E 2 ~]X~I4S 5~E~D AU~3ST 31, 1987
Advertising
Admissic~s Tax
Ommissices
Less: O~erati~ E~p. Before Depreciatic~
~lninist rative:
~ersc~ml Services
Utilities and Ccnnunicatic~s
Administrative E~penses
Total Operatir~ Exp. Before Degreciatic~
0peratigF (Loss) Before Depreciatic~
Less: Depreciaticn
0p~ati~
Add: Non-~perati~ Inozms
Interest on Investmants
Miscellaneous
Total Non~Zperatir~ Inc~am
1987
42,978
7,311
23,108
540
17,053
18,189
109,179
69,876
67,169
104,799
13,360
4,159
259,363
( 150,184)
48,206
( 198,390)
9,987
828
10,815
$(187,575)
1986
$ 20,975
4,000
295
1,212
9,627
36,109
67,067
44,073
92,732
6,782
415
211,069
( 174,960)
50,841
( 225,801)
4,871
372
5,243
$(220,558)
Net (loss)
11
Capital Outlay Not Included in Operatin~ Expemses:
proj~
Othmr Mquiim~nt
Total
Year to D~te
E~oer~it~res
$ 9,987
$ 9,987
12
C1TY OF ROAN0~E
INl'm~L S~RVICE FUSD
O~ARATIVE INCC~ STATIS~N~
FCR ~ 2 513N]~S ~ AUO3ST 31, 1987
Total Operatir~ Expenses Before Deureciatic~
Operatir~ Income (Ioss) Before Depreciaticn
Less:, Depreciatic~
operat/rg (ross)
Add: Non-Operating Incite
Interest on Inves~rents
Total Non-Operatir~ Incc~
1987
$ 859,447
859,447
513,881
315,223
829,104
30,343
74,018
( 43,675)
12,595
12,595
$(31,080)
1986
$ 577,981
577,981
529,366
264,616
793,982
(216,001)
66,482
(282,483)
3,823
3,823
$(278,660)
Net (r~ss)
13
Capital Outlay Not Included in Operating Expenses:
CIS - Ot~_r ~qoit~mnt
Utility Line Service - ~_hicular ~ilm~nt
Utility Line Service - Other Bgui[~ment
Year to Date
Expenditures
$ 22,394
48,113
55,634
$ 126,141
14
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEHENT OF ACCOUNTABILITY
FOR NONTH ENDED AUGUST 81, 1987
TO THE DIRECTOR OF FINANCE:
GENERAL 5TATENENT OF ACCOUNTABZLITY DF THE CITY TREASURER DF THE CITY
FOR THE FUNDS OF SAID CITY THE NONTH ENDED AUGUST 81, 1987.
OF ROAN0KE, VIRGINIA
FUND BALANCE AT RECEIPTS DISBURSENENT5 BALANCE AT BALANCE AT
dULY 31, 1987 AUGUST 81, 1987 AUGUST 31, 1986
GENERAL $B,464,D78.~B $6,781,997.18 $7,147,744.69 t2,098,830.71 $E,734,427.81
CAPITAL $13o886,530.65 $5,583,591.71 $1,319,681.40 $18,150,800.96 $81,338,4D6.73
DEBT SERVICE $§,859,417.93 $35,773.3! $5,506,998.15 $888,198.09 $3,611,787.78
WATEO $1,760,373.65 $423,057.11 $381,487.81 $1,868,00E.55 $3,080,108.38
SEUAGE TREATHENT $4,866,954.64 $459,BDB.T9 $477,993.77 $4,848,813.6& S3,484,588.4&
AIRPORT $8,776,819.7A $1,536,535.46 $187,747.84 S5,105,007.96 $4,335,566.70
CIVIC CENTER $754,S17.18 $108,565.78 $155,697.38 $707,485.64 $83Da83D.46
INTEBNAL SEOUICE S1,078,953.68 $374,906.13 $583,96308 $869,896.78 S95,445.71
PAYROLL i$8b,819841 $4,664,86078 $5,805,600.47 ($568,159.53) $187,DO7.D7
PUBLIC ASSISTANCE $10,836.73 $861,733.51 g337,705.88 S84,864.48 $80,406.89
FIFTH DIST CONSDRT~UH $89,797.67 $340,11115 $889,410.40 'S100,498.48 SDB,DBB.89
gRANT PROG~NS i$843,301.48) $892,471.79 $890,759.30 i1841,D88.90) IIB89,D84.1D)
TOTAL ~83,677,D56.77 880,768,85§.68 $81,664,661.69 $38,77D,750.76 $39,377,44D.B3
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEHENT OF NY ACCOUNTABILITY TO THE CITY OF
~OANUKE, VIRGINIA, FOR THE FUND5 OF THE VARIOUS ACCOUNTS THEREOF FOR THE HDNTH ENDING
AUGUST 91, 1987 THAT 5AIU FOrEGOInG:
CERTIFICATES
CASH DF DEPOSITS
UNITED STATES
SECURITIES TOTALS
CASH IN HAND
CASH IN DOHINION SANK
CASH IN COLONIAL AMERICAN NATIONAL BANK
INVESTHENT5 ACaUIRED FROg CONPETITIUE PROPOSALS:
BCHIHION BANK
COLONIAL A~E~ICAN NATIONAL BANK
C~ESTAR
S~GNET BANK
CENTRAL FIUELITY
FIRST FEDERAL SAVINGS ; LOAN
$167,644.89 S167,644.89
$471,487.53 $471,487.D8
Sl,618.34 $1,618.84
$D,O00,O00.O0 SD,635,000.00 S10,63D,000.00
S13,000,000.00 $13,000,000.00
S3,000,000.00 S3,000,000.00
$O,000,OO0.O0 13,000,000.00
$0.00
$E,BOO,ODO.DO
iDTALS $640,7D0.76 $B&,BO0,O00.O0 $5,68D,000.00 132,775,7D0.76
~ATE. SEPTEtiBER 11, 1987 ~~
ROANOKE CITY TREASUREB
15
CITY OF ~ PS~SICN PLAN
SII~T~I~IWT OF ~ AiXD ~%~ES
FfR THE 2 ~ ~ND~D AU~JST 31, 1987
City's Omatributicns
Investment Inc~
Gain on Sale of Investmmnts
Inccme frcm Bond Discount Amortizaticn
1987
$ 552,203
35,483
303,968
41,338
$ 932,992
1986
$ 575,668
165,001
669,014
13,399
$ 1,423,082
Pensic~ Payments
Ommissicns
Acti~ Service Eeath Benefit
E~pense frcm Bc~J Premi~n Ammrtization
Insurance E~pense
Net Incc~ Year to Este
$ 675,803
181
44,833
942
735
722,494
$ 210,498
$ 721,794
288
6,717
28,144
942
18,057
775,942
$ 647,140
16
CITY OF RC~qO~E P~SIC~ PLAN
BALANCE SF/~I'
AS OF AUG3ST 31, 1987
In~_s~m~nt s:
(market value - 1987~90,872,181 and 1986--$79,199,275)
Prepaid Expenses
Total Assets
1987
$ 427
79,719,518
4,238
$79,724,183
1986
$ 867
68,454,818
9,888
$68,465,573
Fund Balance, July 1
Net Inc~ Year to Eete
Fund Balance
Total Liabilities and Fund Balance
$79,513,685
210,498
79,724,183
$79,724,183
67,818,433
647,140
68,465,573
$68,465,573
17
Or, ce of ~he City Clerk
October 7, 1987
File #72
Mr. W. Robert tlerbert
City Manager
Roanoke, Virginia
Dea~ Mr. [[erbert:
I am attaching copy of Ordinance No. 28810, authorizing and pro-
viding for the lease by the City of certain office space at 403
CampbeIl Avenue, S. W., from Albert R. Alouf,. to be. itsed as
office acco~,odations for the Fuel Assistance Program conducted
by the Social Services Department, upon certain terms and con-
ditions, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meetin~ held on Monday, October 5, 19~7.
Sincerely,
~,~ary F. Parker, CMC
City Clerk
MFP:ra
Enc o
¢C:
M, . Ai~ert R. Alouf, 193I Braeburn Drive, S. W. Apt.
Roanoke, Virginia 24015
Mr. Wilburn C. Dibling, ,tr., City Attor~ley
Mr. Joel ~. Schlanger, Directov of Finance
Ms. Deborah J. ~oses, Chief, Billings and Coliections
Mr. Ja~es D. Ritchie, Directo, of Ifuman Resources
Ms. Corinne ~. Gott, Superintendent, Social Services
511,
Room456 Munlcil:)alBuildlng 215 Church Ave~ue, S.W. Roanoke, Virg,nla24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of October, 1987.
No. 28810.
AN ORDINANCE authorizing and providing for the lease by
the City of certain office space at 403 Campbell Avenue, S. W.,
Roanoke, Virginia, from the owner of said property, to be used
as office accommodations for the Fuel Assistance Program con-
ducted by the Social Services Department, upon certain terms
and conditions; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is authorized to execute a written
lease dated September 1, 1987, on behalf of the City with Albert
R. Alouf for approximately 2,700 square feet of office space in
the building located at 403 Campbell Avenue, S. W., Roanoke, Vir-
ginia, for use as office space by the Fuel Assistance Program
conducted by the Social Services Department, on a year-to-year
basis commencing October 1, 1987, at a monthly rental of $1,175;
such lease to contain such other reasonable terms and provisions
as may be required by the City Manager and to be, otherwise upon
such form as is approved by the City Attorney.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
October 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lease for Office Space for Fuel Assistance Program
The attached staff report was considered by the Water Resources
Cox~ittee at its meeting on September 14, 1987. The Committee recommends
that Council authorize the City Manager to execute the lease for space at
403 West Campbell Avenue for the Fuel Assistance Program in form and
content as approved by the City Attorney.
ETB:KBK:afm
Attachment
CC:
City Manager
City Attorney
Director of Finance
Director of Human Resources
Superintendent of Social Services
Respectf~lly submitted,
~~~//~ Chairman
Water Resources Committee
September ~4, 1987
TO:
FROM:
THRU:
SUBJECT:
Chairman and Member~. Water Resources Committee
W. Robert Herbertq~---'
L~SE FOR OFFICE SPACE FOR FUEL ASSIST~CE PR~
I. BACKGROUND
Roanoke City has operated a fuel assistance program since
1979 when the federal government made funds available to
supplement low-income families with heating costs.
Program is seasonal in nature and operates from October
through June.
Total operating expenses of $95,810, which includes
temporary staff and other administrative expenses, were
approved by City Council in the FY 87-88 adopted budget
and are 100 percent reimbursable to the City.
Program requires office space throughout the entire year
for storage of furniture and files.
Office space has been provided by the City at 312 West
Campbell Avenue, the Knights of Pythias building.
II. CURRENT SITUATION
Office space to house the Fuel Assistance Program is
necessary because the Knights of Pythias Building located
at 312 West Campbell Avenue is being remodeled for other
uses by the City.
Bo
Office space (approximately 2,700 square feet) is
available for lease at 403 West Campbell Avenue.
Location is close to the Social Services Department
to allow for overall supervision by staff and within
walking distance for both staff and citizens.
2. Terms of the lease with Albert Alouf, owner, are:
a)
Monthly rental of $1~175 which includes
utilities, janitorial services, and bathroom
supplies.
2
III.
b)
Lease shall be from year to year and commence
on October 1~ 1987.
ISSUES
A. Budget.
B. Office Location.
C. Adequate Space.
D. Funding.
IV. ALTERNATIVES
Approve lease with Albert Alouf, owner, at 403 West
Campbell Avenue for location of Fuel Assistance Program.
Budget. Monthly rent of $1,175 is 100 percent
reimbursable and with no cost to the City.
Office Location. Location is near the Department of
Social Services to allow for overall supervision by
staff and is within walking distance to staff and
citizens.
Adequate Space. Office space of approximately 2,700
square feet is adequate to meet the operating needs
of the program as follows:
a)
Interview approximately 3,200 families applying
for fuel assistance.
b)
Staff must determine eligibility and process
applications for fuel payments.
Funding is available in the Fuel Assistance Budget,
account #001-054-5315-3075.
Do not approve the lease with Albert Alouf, owner, at 403
West Campbell Avenue for location of the Fuel Assistance
Program.
1. Budget. Not an issue.
Office Location. There is no other known affordable
rental space within walking distance of Municipal
Building that would allow for general program
supervision and convenience for staff and citizens.
Adequate Space. Office space is not available
within the Municipal Building, or any other known
location, to allow for administration of the Fuel
Assistance Program.
4. Funding to pay for space will still be available.
V. RECOMMENDATION
The Water Resources Committee recommend to City Council
that they authorize the City Manager to execute the lease
for space at 403 West Campbell Avenue in form and content
as approved by the City Attorney in accordance with
Alternative A.
WRH/JDR/CBG/slw
Attachment
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director, Human Resources
Corinne B. Gott, Superintendent, Roanoke City Social Services
OFFICE
between Albert R. Alouf
herein called "Lessor" or first party, and
herein called 'Lessee" or seconcl party,
LEASE
ls~ day of Septem~.er
· 19 87 ,hyrand
City of Roanoke
That for and in consideration of the rents and covenants hereinafter set forth, Lessor hereby leases to Lessee, and Lessee
hereby rents from Lessor, the following described lot, piece or parcel of land, together with all impro,~ements thereon (the
land and improvements thereon herein called the "Leased Premises") to-wit:
403 West Campbell Avenue
Roanoke, Virginia
TO HAVE AND TO HOLD said land and improvements thereon and the privileges and appurtenances thereunto
belonging unto the Lessee, its successors and assigns, for the term hereinafter provided, and upon the following terms and
conditions, to which the parties mutually covenant and ~gree:
Term
Tb.e nrmina~ term of this~e shall be for year to year ( ) years and shall commence on the ]Rr da:, of
~_O.~h~ r , 19 . and shall end on the day of T 19:
Rent
Lessee shall pa.',' to Lessor as annual base rent in lega ender of he U n ed S ales without offse or deduct on he sum ot $ ].4 t 100.00
(Annual Base Rent) in equal monthly installments ot $1,3.75.00 payable in adsance on the first day of each month
wilhout demand therefor being made to
If the ori~flal term does not commence o~ the first day of thc Month. Lcss~ sba pay for he per od from thc commencement date ~o the first da~ of the
following calendar month a sum equal to one-thirtieth of the monthl> rental due hereunder for each da> of such period ~11 rents thereatter shall ~ pa> able in
ad~ance on the first day of each month. All rents due Lessor shah be paid when due to
Use of Leased Premises
Lessee shiU use the Leased Premises for 0~fices
and in strict accordance with all applicable laws and regulations of governmental authorities Lessee shall use the Leased Premts¢~ lot no other purpose
without the prior written consent of Lessor Lessee ~ill not use or perm*t or sulfer the use of the Leased Premises for an> unla~tul or offens,xe business or
purpose. Lessee will not, without thc prior written consent of Lessor, u~e or perm~l the walls, tences or roof of lhe Leased Premises to be used for
advertising purposes.
It is covenanted and agreed as follows:
I. Condition of Leased Premise~
Lessee has examined and knows the present condition of the Leased Premises and the equtpmem thereon, if an>. No representation has been made to
Lessee. or Lessee's agents, by Lessor. or Lessor's agents· concerning the condition of t he Leased Premises land the equipment thereon, d'an> } or an> part icular use
Leased Premises.
2. Assignment, Subletting and Mortgaging
· 3. Ltilities
4. Insurance and Indemnity
of THREE HUNDRED THOUSAND Dollars ($ 300 ! 000 · O0 ) aggregale on account of bodib injur es and propert~ damage ~n~uran,-e
with limits of ONE HUNDRED THOIISAND Dollars 15 100. 000.00 ); and Lessee shall deliver to Lessor or Leasing Agent upon the
5. Waiver or Subroeation Under lnsurfmce
6. Personal Property
7, Repairs and Alterations
8. DestFuc~ion of Leased Premises, Condemnation
9. Notice~
Such addresses may be changed from time to ttme by either party by serving notice as above provided.
10. Notice of Termination and Holdin~ Over
either party shall give the other written notice of such termination at least THREE (31 MONTHS prior to the end of the then existing term of thts lease.
If notice of termination is g~ven as hereinabove set forth, no holding over by Lessee nor acceptance of rent by Lessor or Leasing A~ent. shall operate as a
termination of this lease. L essee's occupancy shall be illegal notwithstanding the fact that Lessee shall be liable to Lessor, so long as Lessee or any of its property
!1. Inspection by Lessor
In consideration of Lessor aggreeing to lease ~o Lessee the Leased Premises, the undersigned, hereby waiving the obliga-
tions of the homestead exemption la~s as to this lease agreement, jointly and severally if there he more than one undersigned,
guarantee the payment of rent and the performance of all the provisions of this lease agreement by Lessee, its successors and
assigns, and agree that the mere nonpayment of rent and nonperformance of said provisions by Lessee or its successors and
assigns shall create an immed ate liabilitv on the parl of the undersigned to Lessor and its successors and assigns and to Leasing
Agent. Lessor and Leasing Agent need not first exhaust their legal remedies against Lessee or its successors and assigns before
proceeding against the undersigned. Neither Lessor nor Leasing Agent is required to notify the undersigned of any default of
Lessee under the provisions of this lease agreement.
WITNESS the following signatures and seals:
.(SEAL)
.(SEAL)
ATTEST:
STATE OF {
To-wit: (LEssoR)
oF ~
I. the undersigned, a Notary Public in and for the
certify that and
going lease bearing date on the day of
fore me in my and State aforesaid.
Given under my hand this day of
My commission expires:
,19
,19
aforesaid in the State of Virginia, do hereby
, whose names are signed to the fore-
, have acknowledged the same be-
Notary Public
STATE OF i
To-wit: (LEssEE)
OF t
I. the undersigned., a I~otary Public in and for the
ce.ify that ,. and
going lease bearing date on ,, day of
__and State aforesaid.
Given under my hand this day ok
My commission expires:
.19
aforesaid in the State of Virginia, do hereby
whose names are signed to the fore-
have acknowledged the same before me in my
and State aforesaid.
. 19_
Notary Public
STATE OF VIRGINIA {
To-wit: (L£AslI~G A~£.x)
CITY OF ~
I. the undersigned, a Notary Public in and for the City aforesaid in the State of Virginia, do hereby certify that
· and of
whose names are signed to the foregoing lease bearing date on the day of , 19 ,
have acknowledged the same before me in my City and State aforesaid.
Given under my hand this day of , 19
My commission expires:
Notary Public
STATE OF {. To-wit: (Gr~A~ta~'rons)
OF t
I. the undersigned, a N~C~r~ Public in a~d for the
certify that ,and
to the foregoing lease beating date on the day of
fore me in my and State aforesaid.
Given under my hand this day of
My commission expires:
aforesaid in the State of Virginia, do hereby
· Guarantors, whose names are signed
, 19 , have acknowledged the same be-
,19
Notar~ Public
!2. Signs
Lessor agrees that the Leuee shall have the right to appropriately t~play i~ ~sce~pam~ a~ ~e building by lettering its ~ on the cx~e. ~- door
Such lettering shall confirm to ~hc building standarde. '
13. Defau~ by Lessee
The happening of any of the folhiwing enumcraled twines shall comfit ute a der-uN for wh~h Le~r, in addition to ut her rights or remedies it may hax e.
shall have ...... . .
the immediate right of re-entry ~lthout service of nota:~ or resort to legal pt~cees ·nct,~ahom Lessor hemg guilty of t respa~, or becoming [table for
any?o.s~ or d.a.m, age wl~ich m.~.y I~. oo~.i~gned ~he~by~ (a) failure of .L?ee to pay a~y [~t due hentmldes within thirty (30) days arm' written no, ice to Lesse~ of
was going out of business or intending to vacate the Leased Prenmes; (c) the filing by. off behalf of or a~a~mt Lessee. of any petition or pleading to declare Lessee
insolvent or unable to pay its debts or me~ his oblations under the law~ of tie U hi;ad ~as~ or any ~ate; or i receiver of the property 04' Lessee is appointed; or
the levy of execution or other taking of property. ~ts or the leasehold inteee~t of Lessee by process of law or otherwise in satisfaction of ~ny judgment.
deb; or claim against Lessee; or (d) failure of Les~e to perform any of the other terms, conditions m' covenants of this lease agreement for more than thirty {30)
da)rs afler writlen notice of such failure shall have been given to Lessee.
[a~. Lessor may either termioate this lease or it may from time to time without terminating th~s tease, flmke such alterations and repa~'s as ma~, be necessary in
order, to relet the Leased Premhes. and re[et the ~ premises or any part thereof for.such, term or te~ms (which :nay he for a term extending beyond the
original or renewal terms of th~s lease) ·nd at such rent aM uponsuch other terms and condmons as Lassor. in its sole discretion, may deem advisable Upon each
such re[erring al] rent received by Lessor from such ~letting shah he applied, first, to the paymela of any indebtedness other than rent due hereunder from
Lessee to Lessor; second, to the payment of any costs and expenses for such reiestinit, includiq brokerage fees and attorney's fees and costs of alterations
and/or repairs; third, to the payment of rent due aM unpaid hereunder, and the readu¢, if any, shall he held by Lessor and applied in payment of future
rent as the same may become due and payable hereunder. ]f the Leased Premises a~e not re[et u afo~id, or if the rent received from such releuing during any
month be less than that to [st paid during the month by Lessee hereunder, L,~ee ;haig prom~ly pay the rental due hereunder or any such deficiency as the
case may be to Lessor.. Such deficiency shall, he calculated, tad paid .m°nthlY'. No such :~-ent ry. o~ taking, pos~ion of the Leased Premises by Lessor shall be
of competent jurisdiction Notwithstanding any such relening without termination, Lenor may m any time thereafter elect to terrmnate this lea~e for such
previous breach.
Ail of the foregoing remedies shaH be in eddition to ·ny other rights Lerdo~ may have at law or in equity and waiver of one default shalll not he deemed
to be a waiver of any subsequent default.
- .-~ .Le. asing Agent
I n~:m~tion of Leasing Agent's services in pre~.uring this lease and as · covenam rum ng Wth the land, Lessor covenants with and for the be~'..,~
of Le~ing Agent,~ Leasing Agent is to receive a commission.,of six per cent (6c~ of the esn;.d, uring the original term and all renewals~,~.a,x'~'~ions
?et., r e~_~ y_ _n_e_w tease of t~emi~ between any person and Lesse~. its successors or asnnp (such phrase used herein to incl~ades~-en ttty in which
._,~_ or assign, may .Ki~.~,~m~t a stockholder,.pertner, gender of money or otherwue); and no sale, tra~lr, fm~-slgnment, cancellation or
[~]ease ~ or conveyance to Lessee.~nl~eesor s or HSI~N~I. shall affec~ Leasing Aguat'. right to s uch?.O~n which is hereby made i lien on t he
Lease~on. if any. Least~'~ sl~aH have the nghi to collect aH ~ommissiofl may ~paid in
inst aliens mg ~,g~'nt~;~OM.~a~it ting the re~ done to dept:ive l:easing
time ~essofl or ass]gn~, shall at any
o r as ~t es ~sl~ ic~en~4. . . between any person and Lessee, its successors
15. Subordination
Lessee accepts this lease subject and subordinate to the present stat~ of title of the leased premise~ and to any recorded mortgage, deed of trust or
su hordinatiofl ~hall he u pon the express condition that this lease shall he recognized by the mortgagee and that the rights of Lessee shall remain in full force and
16. Succ~sors and Assigns
All par~ies hereto agree that all of the provisions hereof s4~all bind and inure to the benefit of the parties hereto, their heirs, legal r~presentatives,
17. Applicable Law, Construction
Thb lease agreement shall be construed in accordance with the laws of the State of Virginia.
Whenever used the singular number shall include the plural, the plural the singular, and the use of any gender shall include all other genders.
18. Final Understanding
This lease agreement represents the final understanding between Lessor, Lessee and Leasing Agent, and the obligations o~ each party hereunder
cannot he changed or modified unless by writing signed by the parties whose obligations are to be modified and endorsed hereon or attached hereto+
19. Special Provisions:
Special prowsmns of this lease are attached hereto as a part hereof as Addendum Pages through
WITNESS the following signatures and seals:
(Seal)
L~ssor
(Seal)
Lessor
(Seal)
(Seal)
(Leasing Agent)
By
Octaber 7, 1987
File #70
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear ,',fr. lferbert :
I am attaching copy of Ordinance No. 28811, authorizing the
appropriate City officials to enter into a five-year lease
agreement with George R. Preas for use of property, at 3772 Aeria.1
~ay Drive, S. W., for temporary Fire Station #4, upon certain
terms and conditions, which Ordinance was adopted by the Council
of the City of Roanoke at ~z reg~lar meeting held on Monday,
October 5, 1987.
Sincerely, ~/~
Mary F. Parker, CMC
City C~er~
MFP: ra
c c: ~tr.
Wilburn C. Dibling, Jr., City Attorney
~ir. Joel M. Sch~anger, Directo~ of Finance
Ms. DeboraI~ J. Moses, Chief, ~illings and Collections
Mr. George C. Snead, Jr., Director of Administration
Public Safety
Mr. Harry p. McKinney, Deputy Chief/Operations
and
Room456 MunicipalBuilding 215 C~urch Avenue, S.W. Roano~e, Virg~nla24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5t~h day of October, 1987.
No. 28811.
AN ORDINANCE authorizing the appropriate City officials to
enter into a five-year lease agreement for use of property for
temporary Fire Station #4, located at 3772 Aerial Way Drive,
S.W., upon certain terms and conditions, and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are hereby authorized
and directed to execute and attest, respectively, for and on
behalf of the City, a lease in form approved by the City Attorney
with George R. Preas, providing for the City's use of property
located at 3772 Aerial Way Drive, S.Wo, known as Roanoke City
Temporary Fire Station #4, for a period of five years, and pro-
viding for monthly lease payments of $1,155.00 for the first year
and $1,320.00 for the final four years, said lease to include
provision for termination by the City upon thirty days notice and
termination by the lessor upon ninety days notice, said lease to
commence November 1, 1987, and to contain such other terms and
conditions as are approved and required by the City Manager.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
'87 :i' c, ~
Roanoke, Virginia
October 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lease Renewal, Fire Station No. 4
3772 Aerial Way Drive, S.W.
The attached staff report was considered by the Water Resources
Committee at its meeting on September 14, 1987. The Committee recommends
that Council authorize a new five (5) year lease agreement with George
R. Preas for Temporary Fire Station No. 4 at a monthly lease fee of
$1~155.00 the first year and $1,320.00 for the final four (4) years.
Lease to be prepared by the City Attorney with provision for thirty (30)
days notice of termination by the City, ninety (90) days notice by lessor.
Respectfully submitted,
~ ~~' Chairman
Water Resources Con~nittee
ETB:KBK:afm
Attachment
cc: City Manager
City Attorney
Director of Finance
Director of Administration & Public Safety
INTERDEPARTHENTAL COHHUNICATION
DATE:
TO:
FROM:
THRU:
RE:
August 28, 1987
M~]mbers, ~ter Resources Co~ittee
B. Kiser, Dir~f Utilities and Operations
W. Robert Herbert, City Manager
Lease Renewal, Fire Station No. 4
3772 Aerial Way Drive, S.W.
I. Background:
Temporary Fire Station No. 4 was activated as a result of the
City's annexation of portions of Roanoke County on January 1,
1976.
Current three (3) year lease term and lease fee is as follows:
Term: November 1, 1984 thru October 31, 1987, $1,100.00 per
month )
Property owner, George R. Preas, has agreed in writing to a new
five (5) year lease at the following lease fee:
Term: November 1, 1987 thru October 31, 1992
Fee: $1~155.00 per month the first year and $1~320.00 per month
the final four (4) years. City of Roanoke may terminate contract
with thirty (30) days notice and no penalty.
New fire station site has been acquired across Aerial Way Drive
from Temporary Fire Station No. 4, however, construction of a new
station should be delayed until the impact of the Peters Creek
Road Extension on this station and Temporary Fire Station No. 12
is evaluated.
II. Issues
A. Cost
B. Need
C. Funding
III. Alternatives
A. Recommend to City Council that the City enter into a new five (5)
year lease with George R. Preas for Temporary Fire Station No. 4:
1. Cost to City is $1~155.00 per month the first year and
$1~320.00 per month the final four (4) years.
2. Need for a fire station in this location is met.
Page 2
Fundin~ is available in the FY88 Fire Department Budget for
the remainder of this fiscal year. Future funding will need
to be appropriated each fiscal year by City Council or the
lease terminated.
B. Do not recommend to City Council that the City enter into a new
lease:
1. Cost to City is that associated with the provision of fire
services at some other location in the area.
2. Need for a fire station in the area is not met.
3. Funding is a moot issue.
IV.
Recommendation is that the Water Resources recommend to City Council
that the City enter into a new five (5) year lease agreement with
George R. Preas for Temporary Fire Station No. 4 at a monthly lease
fee of ~1~155.00 the first year and $1~320.00 for the final four (4)
years. Lease to be prepared by the City Attorney with provision for
thirty (30) days notice of termination by the City, ninty (90) days
notice by lessor.
WRH/KBK/RVH/hw
cc:
City Attorney
Director of Finance
Director of Administration and Public Safety
C~ce of ~le CJ~ CJef~
October 7, 1987
File #27
Aaron J. Conner General Contractor,
P. O. aox 6068
ltoanoke, Virginia 24017
Inc.
Ladies and Gentlemen:
[ am enclosing copy of Ordinance No. ~8813, accepting your bid
for the Williamson Road Storm Drain Project, Phase I, Contract
IIA, upon certain terms and conditions, in..the total amount of
~398,987.45, which Ordinance was adopted by tile Council of the
City of Roanoke at a regular meeting held on Honday, October 5,
1987.
Sincerely,
~lary F. Parker, CMC
City Clerk
MFP: ra
CC;
Mr. W. Robert fferbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Charles ~. lluffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director of Utilities and Operations
lis. Delores C. Daniels, Citizens' Request for Service
Room 456 Municipal Building 215 Church Avenue, S.W. RoanoRe, Virg~nlo 2401 t (703) 981-2541
Office of the City
October 7, 1987
File #27
Marshall Construction Company, Inc. E. C. Pace Company, [nc.
Route 3, ~ox I170 P. 0. Box 12685
Danville, Virginia 24540 Roanoke, Virginia 24027
R. S. .Tones ,~ Associates, Inc.
120 West Morgan Avenue
Pennington Gap, Virginia 24277
S. C. Rossi & Company, inc.
1410-16th Street, S. E.
Roanoke, Virginia 24014
F, L. Showa~ter, Inc. Prillaman &, Pace, Inc.
P. O. ~ox 11525 P.O. Drawer 4~67
bynchburg, Virginia 24506 Martinsville, Virginia
24115
Ladies and Gentlemen:
I am enclosing copy of Ordinance ~o. 28813, accepting the bid of
Aaron J. Conner General Contractor, Inc., for the Williamson Road
Storm Drain Project, Phase I, Contract ~[A, upon certain terms
and conditions, in the tota! amount of $398,987.45, which
Ordinance was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 5, 1987.
On behalf of the Council, [ would like to express appreciation
far submitting your bid on the abovede$cribed project.
$incereiy,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eneo
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 2401t (703) 981-254t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIF~JINIA,
The 5th day of October, 1987.
No. 28813.
AN ORDINANCE accepting the bid of Aaron J. Conner General
Contractor, Inc., for the Williamson Road Storm Drain Project,
Phase I, Contract IIA, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Aaron J. Conner General Contractor, Inc., in
the total amount of $398,987.45, for the Williamson Road Storm
Drain Project, Phase I, Contract IIA, such bid being in full
compliance with the City's plans and specifications made therefor
and as provided in the contract documents offered said bidder,
which bid is on file in the Office of the City Clerk, be and is
hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the success-
ful bidder, based on its proposal made therefor and the City's spe-
cifications made therefor, said contract to be
approved by the City Attorney, and the cost of
for out
Council.
3.
of funds heretofore
in such form as is
said work to be paid
or simultaneously appropriated by
Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
ordinance shall be
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
in full force and effect upon its passage.
A~rEST:
City Clerk.
Office of the Cit./Clerk
October 7, 1987
File #60-27
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance ~o. ~12. amending and reo~-
daining certain sections of the 1987-$$ Capital Fund
Appropriations, transferri,lg the remaining available fun~s in the
Williamson Road Storm Drain, Quadrant III, Account Numbe~
~08-~52-957~-9065 ($251,570.00), and the available funds in the
1955 Series Public Improvement ~onds, Storm Drain Category,
Account Number 008-052-9577-917~ ($166,917.~) to a new account
identified as Williamson ~oad Storm Drain, Phase I, Contract [IA
in the amount of $41~,487.00, which Ordinance ~as adopted by the
Council of the City of Roanoke at a regular meetings held on
Monday, Oct,~ber 5, 19~7.
Sincerely, ~
~ary F. Parker, C~C
City Clerk
MFP:ra
Eric.
cc:
W. Robert ilerbert, City Manager
Mr. William F. Clark, Director of Public Work~
Mr. Charles M. Huffine, City Enginee~
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. i{it ~. Kiser, Director of Utilities and Operations
Ms. Delores C. Daniels, Citizens' Request for Service
Room456 MunicipalBuildlng 2150~urchAve~ue, S.W. Roonoke, Virg~nia24011 (703)98t-2541
6D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of October, 1987.
No. 28812.
AN ORDINANCE to amend and reordain certain sections of
1987-88 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Capital Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Sanitation
Williamson Road Storm Drain Quadrant III (1) .......
Williamson Road Storm Drain Ph. I, Contract IIA (2)
Capital Improvement Reserve
Public Improvement Bonds Series 1985 (3) ...........
(1) Appr. from Bonds (008-052-9578-9001) $(251,570
(2) Appr. from Bonds (008-052-9589-9001) 418,487
(3) Storm Drains (008-052-9577-9176) (166,917
the
$11,225,775
418,487
5,705,516
2,973,163
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
i~E2E~ ! ~
CITY ' .... ;,, :~ ,-· ~[ Roanoke, Virginia
October 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report
Williamson Road Storm Drain, Phase I, Contract IIA
I concur in the Bid Committee's recommendation pertaining to the bids received
for the Williamson Road Storm Drain, Phase I, Contract IIA on September 14,
1987.
Respectfully submitted,
WRH/VRD/mm
W. Robert Herbert
City Manager
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Utilities and Operations
Director of Public Works
Citizens' Request for Service
City Engineer
Construction Cost Technician
CiTY IL_!:'~:' ~ii{~ Roanoke, Virginia
October 5, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Williamson Road Storm Drain,
Phase I, Contract IIA
I. Back,round:
II.
City Council, on August 12, 1985, authorized the award of an
engineering services agreement to Mattern and Craig for the
design of the remaining Williamson Road Storm Drain Study
Area Projects.
Project description, Phase I, Contract II, Storm Drain System
includes the following streets: Wildhurst Avenue, N.E.,
Ellsworth Street, N.E., Kennedy Street, N.E., Mansfield
Street, N.E. and Fugate Road, N.E.
C. City Council received, publicly opened and read seven (7)
bids for the subject project on September 14, 1987.
D. Low bid in the amount of $398~987.45 was submitted by Aaron
J. Conner General Contractor, Inc. of Roanoke, Virginia.
A. Low bid compliance with Contract Documents.
B. Amount of low bid.
C. Fundin~ for construction.
D. Right of way availability.
Page 2
III. Alternatives:
IV.
Award a unit price contract to Aaron J. Conner General
Contractor, Inc. in the amount of $398~987.45 and establish a
five percent (5%) contingency for the project in the amount
of $19~500.00.
1. Low bid was submitted in compliance with the Contract
Documents.
2. Amount of the low bid is acceptable and is 32% below the
engineer's estimate.
Be
Fundin~ is available in the 1985 Series Public
Improvement Bonds, Storm Drain Category, Account Number
008-052-9577-9176 and Williamson Road Storm Drain,
Quadrant III, Account Number 008-052-9578-9065.
4. Right of way is available. Ail construction easements
have been acquired.
B. Reject all bids and readvertise at a later date.
1. Low bid was submitted in compliance with the Contract
Documents and therefore is not grounds for rejection.
2. Amount of low bid is less than engineer's estimate and
therefore would not be grounds for rejection.
3. Funding for this project is available and would not be
an issue.
4. Right of way would not be an issue.
Recommendation is that City Council authorize the implementation
of Alternate "A" as follows:
Authorize the award of a unit price contract to Aaron J.
Conner General Contractor, Inc., in the amount of
$398~987.45.
B. Authorize the establishment of a five percent (5%) con-
tingency for the project in the amount of $19~500.00.
Page 3
Transfer the remaining available funds in the Williamson Road
Storm Dra~, Quadrant III, Account Number 008-052-9578-9065
($251,570.58) and the available funds in the 1985 Series
Public Improvement Bonds, Storm~D~in Category, Account
Number 008-052-9577-9176 ($166~6.87) to a new account iden-
tified as Williamson Road Storm Drain, Phase I, Contract IIA
in the amount of $418~487.45 ($398~987.45 contract amount and
$19~500.00 contingency).
D. Reject all other bids received.
Respectfully submitted,
Kit B. Kiser
William F. Clark
RAG/VRD/mm
Attachments: Tabulation of Base Bids
Letter of Award Concurrence from the Project Engineers
cc:
City Manager
City Attorney
Director of Finance
Citizens' Request for Service
City Engineer
Construction Cost Technician
TABULATION OF BIDS
WILLIAMSON ROAD STORM DRAIN
PHASE I, CONTRACT IIA
PLAN NO. 5825-II-A
Bids opened before City Council on Monday, September 14, 1987, at 7:30 p.m.
BIDDER
Aaron O. Conner General Contractor, Inc.
Marshall Construction Co., Inc.
E. C. Pace Company, Inc.
R. S. Jones and Associates, Inc.
S. C. Rossi & Company, Inc.
F. L. Showalter Inc.
Prillaman & Pace, Inc.
BID TOTAL BID BOND
$398 987.45
$490 897.30
$507 334.00
$535 486.00
$582 665.00
$627 691.00
$676,490.50
YES
YES
YES
YES
YES
YES
YES
Kit B. Kiser
William F. Clark
September 16, 1987
File #27
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bids for Williamson Road Storm Drain, Phase I -
Contract IIA, were opened and read before the Council of the City
of Roanoke at a regular meeting held on Monday, September 14,
1987:
BIDDER
BASE BID TOTAL
Aaron J. Conner General Contractor, Inc. $398
Marshall Construction Company, Inc. 490
E. C. Pace Company, Inc. 507
R. S. Jones & Associates, Inc. 535
S. C. Rossi & Company, Inc. 582
F. L. Showalter, Inc. 627
Prillaman & Pace, Inc. 676
987.48
897.30
334.00
486.00
665.00
691.00
490.50
On motion, duly seconded and adopted, the bids were referred
you for tabulation, report and recommendation to Council.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
to
MFP:ra
Room456 MunlcipalBuildlng 215 Church A~*,nue, S.W.l~oano~e, Vlrglnla24011 (703)981-254t
Mr. Robert A. Garland,
Mr. William F. Clark
Mr. Kit B. Kiser
Page 2
September 16, 1987
Chairman
cc:
Aaron J. Conner General Contractor, Inc., P. O. Box 6068,
Roanoke, Virginia 24017
Marshall Construction Company, Inc., Route 3, Box 1170,
Danville, Virginia 24540
E. C. Pace Company, Inc., P. 0. Box 12685, Roanoke, Virginia
24027
R. S. Jones & Associates, Inc., 120 West Morgan Avenue,
Pennington Gap, Virginia 24277
S. C. Rossi & Company, Inc., 1410 16th Street, S. E.,
Roanoke, Virginia 24014
F. L. Showalter, Inc., P. 0. Box 11525, Lynchburg, Virginia
24506
Prillaman & Pace, Inc., P. O. Drawer 4667, Martinsville,
Virginia 24115
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Charles M. Huffine, City Engineer
Mattern & Craig
CONSULTING ENGINEERS · SURVEYORS
September 18, 1987
CFFiCE 0]: CITY ENGINEER
J Wayne Craig
3tewa~t W Hubbell
Sam H McGhee, III
C.epe R Sres{~
Edwin k[ M,]tterp, Jr 1949 19E2
Mr. Versal Dearing
Project Manager
Room 350 - Engineering
215 West Church Avenue
Roanoke, VA 24011
Re:
Williamson Road Storm Drain
Phase I - Contract II A
Commission No. 584
Dear Versal:
We have reviewed the Bid Submittal of A.J. Conne~ General Contractor,
Inc. on the referenced project on September 14, 1987.
Mattern & Craig has experience with Conner on the Tinker Creek Inter-
ceptor and Williamson Road Storm Drain - Phase I - Contract I, and
Williamson Road Storm Drain - Phase 2, Contract III, all City projects,
and has no reservations about awarding the contract to them.
They also have a good relationship with their subcontractors and
material suppliers. We contacted Mr. Larry Conner and he indicated his
company wanted to do the work.
We recommend award to A.J. Conner, General Contractor, as the
low bidder.
Very truly yours,
MATTERN & CRAIG
Stewart W. Hubbell
SWH:slh
701 FIRST STREET, S.W., ROANOKE, VIRGINIA 24016, [703] 345-9342
October 7, 1987
File #67-33
Boxley Construction Company
P. O. Box 8338
Roanoke, Virginia 24014
Brown Brothers Construction
Route I
Zionville, North Carolina 28698
Ladies and Gentlemen:
[ am enclosing copy of Ordinance No. 28814, accepting your bids
for renovations to Garden City Recreation Center, Lakewood Park
and Staunton Avenue Park, upon certain terms and conditions, in
the total amounts of $30,500.00 and $45,000.00, respectively,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, Qctober 5, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
Mr. Jack D. HaysIett, Chairman, Citizens' Advisory Corrgnittee,
City Wide Park Study, 408 Houston Avenue, N. E., Roanoke,
Virginia 24012
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. George C. Snead, Jr., Director of Administration and
Public Safety
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. William F. Clark, Director of Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
Room 456 Munlcil~al Building 215 ~D~urch A',~que, S.W. Roanoke, Virginia 240t I (703) 981-2541
C)f~ce of the City Clerk
October 7, 1987
File #67-33
Construction Services of Roanoke,
3812 Bunker Hill Drive, S. W.
Roanoke, Virginia 24018
H & S Construction Company
P. O. Box 6226
Roanoke, Virginia 24017
Ladies and Gentlemen:
~ am enclosing copy of Ordinance Ho. 28814, accepting the bids of
Boxley Construction Company and Brown Brothers Construction
Company, for renovations to ~arden City Recreation Center,
Lakewood Park and Staunton Avenue Park, upon certain terms and
conditions, in the total amounts of $30,500.00 and $45,000.00,
respectively, which Ordinance was adopted by the Council of the
City of Roanoke at n regular meeting held on Monday, October 5,
1987.
On behalf of the Council, I would like to express appreciation
for submitting your bid on the abovedescribed project.
Sincerely, _~
~tary F. Parker, CMC
City Cierk
MFP: ra
Enc.
Room 456 Munlcll:x~l Building 215 C]~urch Avenue, S.W. Roanoke, Virg~nio 2401 t (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 5th day of October, 1987.
No. 28814.
VIRGINIA,
AN ORDINANCE accepting two bids for renovations to Garden City
Recreation Center, Lakewood Park and Staunton Avenue Park, upon
certain terms and conditions, awarding contracts therefore;
authorizing the proper City officials to execute the requisite
contracts for such work; rejecting all other bids made to the City
for such work; and providing for an emergency.
BE IT ORDAINED by the Counci.1 of the City-of Roanoke that:
The bid of Boxley Construction Company made to the City
and reduced to the total amount of $30,500.00 in accordance with
the negotiations between the City and the bidder for the construc-
tion of renovations to Garden City Recreation Center, such bid
being in full compliance with the City's plans and specifications
made therefore, as amended through negotiations and as provided in
the contract documents offered said bidder, which bid is on file
in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The bid of Brown Brothers Construction Company made to the
City and reduced to the total amount of $45,000.00 in accordance
with the negotiations between the City and the bidder for the
construction of renovation of Lakewood Park and Staunton Avenue
Park, such bid being in full compliance with the City's plans and
specifications made therefore, as amended through negotiations and
as provided in the contract documents offered said bidder, which
bid is on file
ACCEPTED.
3. The
in the Office
of the City Clerk, be and is hereby
City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contracts with the success-
ful bidders, based on their proposals made therefor and the City's
specifications made therefor, said contracts to be in such form as
is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by
Council.
4. Any and all other bids made to the City ~for the~afores~id
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
5.
municipal
ordinance shall
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
be in full force and effect upon its passage.
ATTEST:
City Clerk.
'87 11: 25 "!'2
Roanoke, Virginia
October 5, 1987
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bid Committee Report
Renovations to Garden City Recreation Center,
Lakewood and Staunton Avenue Parks
I concur in the recommendations of the Bid Committee for the Renovations
to Garden City Recreation Center, Lakewood and Staunton Avenue Parks.
Respectfully submitted,
W. Robert Herbert.
C±ty ~anager
WRH:DVT:vz
Honorable Noel C. Taylor, MayorC~i
and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
October 5, 1987
Dear Mayor and Members of Council:
Subject:
Bid Con~nittee Report
Renovations to Garden City Recreation Center,
Lakewood and Staunton Avenue Parks
I. Background:
City Council, on October 6, 1986, appropriated $113,O00 for six
(6) neighborhood park improvement projects included in the Capital
Improvement Program:
1. Staunton Avenue Park, NW ......
2. Mason's Mill Park, NE ........
3. Fishburn Park, SW ......
4. Lakewood Park, SW ......
5. Grandin Court Recreation Center, SW
6. Garden City Recreation Center, SE
$ 10,000
15,000
10,000
33,000
20,000
25,000
Total for six (6) projects
$113,000
City Council received the bids for the subject three (3) park pro-
jects on September 14, 1987. Three (3) bids were received and
referred to the Bid Committee for review and report back to Council:
Bid Item No. 1 (Garden City Recreation Center):
- Widen and pave entrance drive
- Pave and mark parking area
- Pave and mark a new half basketball court with fencing
- Install wood posts/chain around the parking
- Construct concrete walkway, seeding, etc.
- Install a swing gate with lock at the entrance
Bid Item No. 2 (Lakewood and Staunton Avenue parks)
- Construct two (2) new large children's play areas with wood curb and
sand
- Install park benches on new concrete pads
Mayor and Members of Council
October 5, 1987
Page 2
- Construct wood curb enclosure with sand around existing swing set
- Install new volleyball net posts
Bid Item No. 3 (All three park sites)
- Combined bid for all work elements included in Bid Item Nos. 1 and 2
II. Current Situation:
A. Low Bids for the subject three (3) park projects were:
Bid Item No. 1: Boxley Construction Company of Roanoke in the total
lump-sum amount of $32,000 and a construction time of 120 consecu-
tive calendar days.
Bid Item No. 2: Brown Brothers Construction Company of Zionville,
N.C. in the total lump-sum amount of $53,635 and a construction time
of 9--0 consecutive calendar days.
3. Total of low bids for the subject project:
Bid Item No. 1 ............. $32,000
Bid Item No. 2 .............. 53,635
Total Projects . . . $85,635
B. Cost estimates for the total project were $63,000. The total amount
budgeted and available for the project is $68,000.
Co
City Administration engaged in negotiations with the low bidders for Bid
Item Nos. 1 and 2 pursuant to Section 23.1-14 (c), Code of the City of
Roanoke (1979), as amended. The results of these negotiations are as
follows:
Bid Item Ne. 1:. The low bidder has offered to perform all the work,
with the exception of the new lockable swing gate, for a total lump-
sum amount of $30,500 and a construction time of 45 consecutive
calendar days (letter attached). City crews will~nstall posts and
cable with lock to allow closing of the entrance drive as needed.
2o
Bid Item No. 2: The low bidder has offered to perform all the work,
with certain changes in work quantities and materials specified, for
a total lump-sum smount of $45,000 and a construction time of 90
consecutive calendar days (letter attached). --
3. Total of negotiated low bids for the subject project:
Bid Item No. 1 ....
Bid Item No. ~ ....
.................. $30,500
.......... 45,000
Total Projects . . . $75,500
III.
A. Implementation of ~he project.
B. Bid Compliance.
Mayor and Members of Council
October 5, 1987
Page 3
IV.
C. Amount of the low bids.
D. Funding.
E, Timing.
Alternatives:
A.
Award a lump sum contract to the low bidder, Boxley Construction Company
of Roanoke, Virginia, to perform all the work included in the Bid Item
No. 1, with the exception of the new swing gate, in the amount of
$30,500 and a construction time of 45 consecutive calendar days.
Also, award a lump sum contract to the low bidder, Brown Brothers Con-
struction Company of Zionville, N. C., to perform all the work included
in the Bid Item No. 2, with certain changes outlined in the attached
letter, in the amount of $45,000 and a construction time of 90 consec-
utive calendar days. --
Establish a total job contingency of $2,500 for a total project cost of
$78,000.
Implementation of the priority work elements of improving the Garden
City Recreation Center, Lakewood and Staunton Avenue parks, as re-
quested by the citizens, will be carried out.
2. Bid Compliance of the low bids submitted by Boxley Construction
Company and Brown Brothers Construction Company has been verified.
3. Amount of the iow bids, as negotiated, is acceptable.
Fundin~ in the amount of $78,000 would come from the previously ap-
propriated funds in the Six Neighborhood Park Improvement Project
Account No. 008-050-9532-9001.
The actual total cost of improving the subject three (3) parks is
$10,OOO over the previously budgeted amount of $68,000. Therefore,
proposed improvements to the Fishburn Park picnic area will have to
be included in the future park improvement program subject to the
availability of approximately $10,OOO in capital funds. Since
Council's approval of this project, the City has received verbal/
written requests from citizens regarding the improvements to sub-
ject three (3) parks and none for the Fishburn Park.
Timin~ relative to the award of the subject construction contracts
is critical to facilitate 100% completion of the project by early
Spring, 1988.
B. Reject all bids received and do not award any contract at this time.
1. Implementation of the project will be delayed.
2. Bid Compliance would not be an issue.
3. Amount of the low bid/s in the future could be higher.
Mayor and Members of Council
October 5, 1987
Page 4
4. Fundin8 would not be an issue at this time. Future competitive
bidding may require additional funds.
5. Timing of completion for the project would be extended to perhaps
s~er of 1988.
V. Recommendations:
Council concur with the implementation of Alternative "A", and,
Award a lump sum contract to the low bidder, Boxley Construction Com-
pany of Roanoke, Virginia, to perform all the work included in the Bid
Item No. 1, with the exception of the new swing gate, in the amount of
$30,500 and a construction time of 45 consecutive calendar days.
Award a lump sum contract to the low bidder, Brown Brothers Construc-
tion Company of Zionville, N. C., to perform all the work included in
the Bid Item No. 2, with certain changes outlined in the attached
letter, in the amount of $45,000 and a construction time of 90 consec-
utive calendar days. --
C. Establish a total job contingency of $2,500 for a total project cost of
$78,000.
D. Reject all other bids.
Funding in the amount of $78,000 would come from previously appropriated
funds in the Six Neighborhood Park Improvement Project Account No. 008-
050-9532-9001.
RAG:DVT:vz
Attachments
CC:
Respectfully submitted,
Robert A. Garland, Chairman
William F. Clark
Mr. Jack D. Hayslett, Chairman
Citizens' Advisory Committee on Park Study
City Manager
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Public Works
City Engineer
Manager, Department of Parks and Recreation/Grounds Maintenance
0
0
O0
0
0
0 0
0
0
0 0
Office of ~he Ci~ C~en~
September 16, 1987
File #67-33
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Corr~nittee
Mr. George C. Snead, Jr. )
Gentlemen:
The following bids for renovations to Garden City Recreation
Center, Lakewood and Staunton Avenue Parks, were opened and read
before the Council of the City of Roanoke at a regular meeting
held on Monday, September 14, 1987:
BID ITEM BID ITEM BID ITEM
BIDDER NO. I NO. 2 NO. 3
Safe-T-Play, Inc./Brown
Brothers Construction
Construction Services of
Roanoke, Inc.
H & S Construction Co.
Boxley Construction Co.
No Bid
$36,551.00
40,000.00
32,000.00
$53,635.00 No Bid
75,138.00
75,000.00
93,695.00
$110,489.00
114,000.00
124,395.00
On motion, duly seconded and adopted, the bids were referred to
you for tabulation, report and recommendation to Council.
Sincerely, ~l~l~.,
Mary F. Parker, CMC
City Clerk
MFP:ra
cc:J Safe-T-Play, Inc.~Brown Brothers Construction, Route 1,
Zionville, North Carolina 28698
Construction Services of Roanoke, Inc., 3812 Bunker Hill
Drive, S. W., Roanoke, Virginia 24018
H & S Construction Company, P. O. Box 6226, Roanoke, Virginia
24017
~Boxley Construction Company, P. 0. Box 8338, Roanoke,
Virginia 24014
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Room 456 Municipal Building 2t50hurch Avenue, S.W. Roanoke, Vlrginla 24011 (703) 981-2541
Office of Yne City Clerk
October 7, 1987
File #9
~tr. W. Robert ilerbert, Chair,~an
Roanoke Regional Airport Commission
Roanoke, Virginia
Dear ,'elto Herbert:
I am attaching copy of Resolution No. 28515, approving a certain
capital expenditure by the Roanoke Regional Airport Commission,
for installation of a new taxiw~y juidance system and feinted
work which will require appropriate Contracts in an estimated
total amount of $192,610.00, which Resolution was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, October 5, 1987.
Mar~ F. Parker, CMC
City Clerk
!.fFP: ra
Enc o
Mr. Lee Garrett. Vice Chairman, Roanoke Regional
Commission, P. ~. Box 3~00, Roanoke, Virjinia 24015
Mr. Robert C. Poo~e, Airport Manager
Ms. Cathy S. Pendleton, Secretary, Roanoke Regional
Commission
Mr. W. Robert lterbert, City Manager
Mr. Wilbura C. DibIing, J.., City Attorney
Airport
Airport
Room 456 Munlcipol Building 215 Church Avenue, S.W. Roanoke, ",'lrg~nla 240t I (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 5th day of October, ]987.
No. 28815.
VIRGINIA,
A RESOLUTION approving a certain capital expenditure by the
Roanoke Regional Airport Commission, upon certain terms and con-
ditions.
WHEREAS, Section 17.(b) of the contract between the City of
Roanoke, Roanoke County and the Roanoke Regional Airport Commission
provides that the Commission shall prepare and submit for approval
any proposed capital expenditure exceeding $100,000.00 to benefit
five or more future accounting periods; and
WHEREAS, by report dated September 16, 1987, a copy of which is
on file in the Office of the City Clerk, the Roanoke Regional
Airport Commission has submitted a request that the City approve a
capital expenditure by the Commission for installation of a new
taxiway guidance system and related work, which will require
appropriate contracts in an estimated total amount of $192,610.00.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that this Council hereby approves the aforesaid capital expen-
ditures by the Roanoke Regional Airport Commission as more par-
ticularly set forth in the aforesaid report, and the City Manager
and City Clerk are authorized to execute and attest, respectively,
on behalf of the City, documentation, in form approved by the City
Attorney, necessary to evidence said approval.
ATTEST:
City Clerk.
Airport Commission
W. Robert Herbert, Chairman
Lee ,~arrett
Joel M. Schlanger
Bob L. Johnson
Kit B. Kiser
Robert C. Poole, Airport Manager
'1635 Aviation Drive
Roanoke, Virginia 24012
[7a3] 981-2531
September 16, 1987
Honorable Mayor and Members
Roanoke City Council
Dear Members of Council:
The Roanoke Regional Airport Commission would like to install new taxiway
guidance signs and rehabilitate the electrical vault at the Roanoke Regional
Airport. Associated with this project is additional design that has been
performed by Delta Associates, P.E., Inc., and the resident inspection
for the project. Funding for construction of the signs, design and inspec-
tion are part of the Rua~way Extension Grant.
The project necessitates the Commission entering into a contract with
Fischer Electrical Construction, Inc., in the amount of $165~510.00.
Amendment No. 6 to the Design Contract with Delta Associates, P.E., Inc.,
is $27,100.00.
This matter was approved by the Roanoke Regional Airport Commission, in
accordance with the attached report, on September 16, 1987.
The Roanoke Regional Airport Contract agreement, effective July 1, 1987,
requires the approval of the participating local governments for any capital
improvements in excess of $100,000.00. Therefore, your approval is
requested prior to entering into the contract with Fischer Electrical
Construction and Amendment No. 6 for additional design and resident
inspection.
Sincerely,
W. Robert Herbert, Chairman
Roanoke Regional Airport Commission
WRH:JGB:csp
Attachment
cc: Legal Counsel
Airport Manager
Engineer
Roanoke, Virg£nia
Chairman and Members
Roanoke Regional Airport Commission
Dear Members of the Commission:
Subject:
Bids to Install Taxiway Guidance Signs,
Rehabilitate Airport Electrical Vault
and Engineering Services Agreement
Amendment No. 6 Runway Extension.
I. Backsround:
Airport Commission received bids at its August 13, 1987,
meeting, to install Taxiway Guidance Signs and Rehabilitate
Airport Electrical Vault. Three (3) bids were received and
referred to the Bid Committee for review and report back to
the Commission.
B. Low bid, in the amount of $165~610.00 was submitted by
Fischer Electrical Construction, Inc.
C. FAA Tower requested the installation of new taxiway guidance
sign system.
D. Funds remained in the Runway Extension Grant to accomplish
the project.
E. City Council authorzled by Ordinance No. 25384, dated
November 24, 1980, the' design of the Runway Extension.
F. Contract for design of Runway Extension was entered into with
Delta Associates P.E., Inc. in the amount of $139~000.00.
G. Five amendments have been authorized by City Council:
1. Amendment No. I in the amount of $48~400.00 for the
detailed design of the Route 118 Underpass.
2. Amendment No. 2 in the amount of $170,300.00:
i. Additional Design for Phase II in the amount of
$32~100.00. Phase II was broken into four (4)
bidding alternates to allow maximum use of antici-
pated funding.
Page 2
ii. Administration of construction - a lump sum amount
of $58~200.00 for Phase I. (Underpass)
iii. Resident inspection - a not-to-exceed amount of
$80,000.00 for Phase I. (Underpass)
3. Amendment No. 3 in the amount of $356~000.00:
i. Administration of construction - a lump sum amount
of $136~000.00 for Phase II.
ii. Resident inspection - a not-to-exceed amount of
$220~000.00 for Phase II.
Amendment No. 4 in the amount of $11~988.00:
i. En~ineerio~ services for the development of new NEF
noise contours for a lump sum amount of $5~988.00.
ii. Design services for the design and administration
of construction for security chain-link fencing for
a lump sum amount of $6~000.00.
5. Amendment No. 5 in the amount of $45~300.00:
i. Noise monitorin~ of up to sixteen (16) sites for a
not-to-exceed amount of $36~600.00.
ii. Engineering services for the design and administra-
tion of construction for taxiway guidance signs for
a lump sum amount of $8~700.00.
Taxiway Guidance Sign Project was envisioned to replace signs
at present location.
FAA requested during design of the taxiway guidance sign pro-
ject that the project be expanded to locate signs in accor-
dance with new revised standards and add additional new
signs. The adding of the new signs caused an overload of the
electrical service, thus the Electrical Vault had to be reha-
bilitated.
II. Current situation is that the Airport Commission needs to:
A. Authorize the execution of a contract with Fischer Electrical
Construction, Inc. in the amount of $165~610.00.
Bo
Authorize the execution of Amendment No. 6 to the contract
for the Runway Extension with Delta Associates, P.E., Inc. in
the amount of $27~100.00 ($11~100.00 for additional design
required by the FAA and $16~000.00 for resident inspection of
Taxiway Signs and Airport Electrical Vault Rehabilitation)-
Page 3
III. Issues:
A. Compliance of the bidders with requirements of the Contract
B. Amount of low bid.
C. Funding.
D. FAA & FAA Tower requirements.
IV. Alternatives:
Authorize the Chairman of the Roanoke Regional Airport
Commission to execute the following in a form acceptable to
Legal Counsel and subject to approval of Roanoke City
Council, Roanoke County Board of Supervisors and the FAA:
Award the contract to Fischer Electrical Construction,
Inc. in the amount of $165,610.00.
Amendment No. 6 to the Contract with Delta Associates,
P.E., Inc. in the amount of $27,100.00 ($11~100.00 for
additional design required by the FAA and $16~000.00 for
resident inspection for the Taxiway Signs and Airport
Electrical Vault Rehabilitation.
1. Compliance of the bidder with the requirements of the
Contract Documents was met.
2. Amount of the low bid is acceptable.
Funding for the proposed contract and Amendment No. 6 is
available in the Runway Extension Account AIP-01 & 02,
Account Number 004-056-8551-9003.
4. FAA and FAA Tower requirements would be met.
Do not authorize the Chairman of the Roanoke Regional Airport
Commission to execute the contract with Fischer Electrical
Construction, Inc., and Amendment No. 6.
1. Compliance of the bidders with the requirements of the
contract documents would not be an issue.
2. Amount of the low bid may be higher if readvertised.
Page 4
3. Fundin~ would remain in the Runway Extension Account but
th'---e 90% Federal share may be lost if project is delayed
too long.
4. FAA and FAA Tower requirements would not be met.
Recommendatio~ is that the Roanoke Regional Airport Commission
t--ake the following action:
A. Approve Alternative "A" and award a cootract to Fischer
~lectrical Construction, Inc. in the amount of $1~65,610.0~.
B. Approve the execution of Amendmemt No. 6 to the Contract with
Delta Associates p.E., Inc. in the amount of $27~100.00 for
additional design and resident i~spection.
C. R__eject the other bids received.
Respectfully submitted,
Kit B. Kiser, Chairman
Le~ Garrett
Robert A. Garla~
//~obert C.
~a~e ~¥att
KBK/JGB/m~
Attachments:
Tabulation of Bids
Amendment No. 6
cc: Legal Counsel
Finance
Engineer
AMENDMENT TO THE AGI~EEMENT
BETWEEN OWNER AND ENGINEER
FOR P~tOFESSION/~L SERVICES
Delta Project No. VA 8228-C
This AMENDMENT No. Six (6), dated August 27, 1987 is made to
the December 2, 1980 Engineering Agreement between the Roanoke
Regional Airport Commission (formerly the City of Roanoke,
Virginia), the OWNER and Delta Associates P.E., Inc., the
ENGINEER for work at the Roanoke Regional Airport.
This AMENDMENT is required as described below:
To compensate the ENGINEER for an increased scope of work
for the basic services for the Taxiway Guidance Signs.
After coordination with the FAA and the Roanoke Regional
Airport Staff, the project increased from 22-25.signs.to
42 new and/or relocated signs and panel replacement on 26
existing signs. Electrical vault rehabilitation was also
added to the project to properly power the new signs on
existing circuits. The engineering estimate with
Amendment No. Five (5) estimated three (3) plan sheets
would be required. The As-Bid plans for this project
required twelve (12) plan sheets. Therefore, additional
basic services compensation is requested by the ENGINEER.
As requested by the OWNER, the ENGINEER has provided
herein the rates, fees and charges for a resident project
representative for the Taxiway Guidance Sign project.
VIII - ADDITIONAL SERVICES
Add the following paragraph:
The ENGINEER shall provide Resident Project
Representative services for the installation of the
Taxiway Guidance Signs at the Roanoke Regional
Airport to be accomplished under subject project.
SECTION V
Change paragraph I to read
Payment to the ENGINEER for engineering services for
the design and administration of construction for
the Taxiway Guidance Signs shall be a lump sum of
' $19,800. This is an increase of $11,100 from
previously approved Amendment No. Five (5).
VA 8228-C Page 1 of 5 08-24-87
Payment to the ENGINEER for a Resident Project
Representative for the Taxiway Guidance Sign project
shall be on an hourly cost basis plus mileage and
direct costs with a Not-to-Exceed amount of $16,000
without prior approval of the OWNER. The unit costs
abe listed below:
Resident Project Representative $30.00/hour
Vehicle Mileage @ $0.205/mile
Printing, Film, etc. @ Direct Cost
VA 8228-C Page 2 of 5 08-24-87
Ail other provisions of the original Agreement and subsequent
Amendments remain unchanged.
OWNER:
ENGINEER:
Roanoke Regional Airport
Commission
Roanoke Regional Airport
Woodrum Field
1635 Aviation Drive, NW
Roanoke, Virginia 24012
Delta Associates P.E., Inc.
7734 Whitepine Road
Richmond, Virginia 23237
Chairman
ATTEST:
ATTEST:
Margare,~/ Jane
My Comm. Expires 12-26-88
VA 8228-C Page 3 of 5 08-24-87
ROANOKE RE~?ONAL AIRPORT
ROANOKE# V~R~'~'NIA
TA,~W~Y GUIDANCE SIGNS
DESIGN AND BIDDING (Actual Hours)
Principal
Project Engineer
Engineering Technician
Electrical Subconsultant
Travel
Printing Plans & Specs
46 hrs x $56 = $
117 hrs x $38 = $
106.5 hrs x $23 = $
=$
=$
2,576.00
4,446.00
2,449.50
3,005.68
440.00
617.60
$ 13,534.78
CONSTRUCTION
Preconstruction Conference
Shop Drawings
Construction Inspection (4)
Final Inspection (1)
Construction Correspondence
FAA Pay Requests
Record Drawings
(1)
PR
PE
ET
0 8 0
2 8 0
0 32 0
0 8 0
4 16 0
2 12 0
2 8 16
10 92 16
Principal
Project Engineer
Engineering Technician
Travel 6 Trips @ $110
Printing
Electrical Subconsultant
TOTAL BASIC SERVICES FEE:
Design and Bidding
Construction
10 hrs x $56 $ 560
92 hrs x $38 = $ 3,496
16 hrs x $23 = $ 368
$ 4,424
$ 660
$ 200
$ 1~000
$ 6,284
$ 13,534.78
$ 6~284.00
$ 19,818.78
USE $
19,800
VA 8228-C Page 4 of 5 08-24-87
ROANOKE KEGIONAL AIRPORT
ROANOKE, VIRGINIA
TAXIWAY GUIDANCE SIGNS
~ESIDENT PROJECT REPRESENTATIVE (Estimated 60 Calendar Days)
Use 10 Weeks
Preconstruction Conference
10 Weeks @ 50 hours/week
508 hours x $30/hr
8 hours
500 hours
508 hours
$15,240
MILEAGE
100 miles/week x 10 weeks = 1,000 miles
1,000 miles x $0.205 = USE $ 205
TOTAL $15,445
USE NOT-TO-EXCEED $16,000
VA 8228-C Page 5 of 5 08-24-87
8~:~$$$8 8 8
(~c~ o~ ~he City C~
October 7, 1987
File #60-467
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance ~o. 28802, amending and reor-
daining certain sections of the 1987-88 General and Grant Fund
~ppropriations, providing for the appropriation, of funds to
various school accounts, which Ordinance was adopted by the
Council of the City of Roanoke on first reading on ~,~onday,
Septe,nber 21, 1987, also adopted by the Council on second reading
on ~onday, October 5, 1957, and will take effect ten days
fallowing the date of its second reading.
Sincerely,
Mary F. Parker, CMC
City Cler~
MFP: ra
Enc.
ce:
Mr. W. Robert Herbert, City Manager
Mr. Edwin R. Feinour, Chairman, Roanoke City School ~oard,
3711Peakwood Drive, S. W., Roanoke, Virginia 24014
Dr. Frank p. Tota, Superintendent of Schools, P. Oo Box
13145, Roanoke, Virginia 24031
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board, P. 0. Box 13105, Roanoke, V~rginia 24031
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of October, ]987.
No. 28802.
AN ORDINANCE to ame~n~ and reordain certain sections of the
1987-88 General and Grant Funds Appropriations.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Grant
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Aupropriations
Education
Instruction (1) .....................................
Other School Expenditures (2) .......................
$55,011,659
32,138,165
269,000
Grant Fund
Appropriations
Roanoke City Schools
Chapter I Winter 124-88-1 (3-23) ....................
Chapter I Winter 124-87-1 (24-31) ...................
Chapter II 1987-88 (32-39) ..........................
Licensed Practical Nursing, Title IIA (40) ..........
Artists in Education 1987-88 (41-42) ................
Especially For You 1987-88 (43) .....................
Revenue
Roanoke City Schools
Chapter I Winter 124-88-1 (44) ......................
Chapter I Winter 124-87-1 (45) ......................
Chapter II 1987-88 (46) .............................
Licensed Practical Nursing, Title IIA (47) ..........
Artists in Education 1987-88 (48-49) ................
Especially For You 1987-88 (50) .....................
$14,806,340
1,708,473
911,235
183,424
860
19,500
12,700
$14,806,340
1,708,473
911,235
183,424
860
19,500
12,700
(1) Other Instruc. Costs
(2) Transfer to Grant
Fund
(3) Director
(4 Elementary Teachers
(5 Secondary Teachers
(6 Clerical
(7 Instructional Aides
(8 Nurses
(9 Social Security
(10) Retirement
(11) State Grp. Life Ins.
(12) Health Insurance
(13) Indirect Costs
(14) Admin. Supplies
(15) Testing
(16) Parent Involvement
(17) Instruc. Supplies
(18) Medical Supplies
(19) Equipment Maint.
(20) Admin. Travel
(~21) Instruc. Travel
(22) Medical Trave~
(23) Instruc. Equipment
(24) Director
(25) Elementary Teachers
(26) Elementary Guidance
(27) Clerical
(28) Instruct. Aides
(29) Nurses
(30) Social Security
(31) Retirement
(32) Guidance Counselors
(33) Oral Communications
(34) Write to Read
(35) Career Education
(36) Parent Education
(37) Guidance Materials
(38) Library/Media Mat.
(39) Instruc. Equipment
(40) Tuition
(41) Contracted Artists
(42) Supplies
(43) Coordinator
(44) Fed. Grant Receipts
(45) Fed. Grant Receipts
(46) Fed. Grant Receipts
(47) Fed. Grant Receipts
(48) Local Match
(49) Fed. Grant Receipts
(50) Fed. Grant Receipts
(001-060-6002-6021-0308)
(001-060-6012-6065-0801)
(035-060-6120-6001-0110)
(035-060-6120-6001-0112)
(035-060-6120-6001-0113)
(035-060-6120-6001-0116)
(035-060-6120-6001-0117)
(035-060-6120-6001-0121)
(035-060-6120-6001-0204)
(035-060-6120-6001-0206)
(035-060-6120-6001-0208)
(035-060-6120-6001-0210)
(035-060-6120-6001-0217)
(035-060-6121-6001-0303)
(035-060-6121-6001-030803)
(035-060-6121-6001-030804)
(035-060-6121-6001-0309)
(035-060-6121-6001-0313)
(035-060-6121-6001-0335)
(035-060-6121-6001-0401)
(035-060-6121-6001-0402)
(035-060-6121-6001-040~)
(035-060-6121-6001-0510)
(035-060-6118-6001-0110)
(035-060-6118-6001-0112)
(035-060-6118-6001-0114)
(035-060-6118-6001-0116)
(035-060-6118-6001-0117)
(035-060-6118-6001-0121
(035-060-6118-6001-0204
(035-060-6118-6001-0206
(035-060-6222-6045-0112
(035-060-6222-6045-0305
(035-060-6222-6045-0306
(035-060-6222-6045-0307
(035-060-6222-6045-0308)
(035-060-6222-6045-0309)
(035-060-6222-6045-0310)
(035-060-6222-6045-0510)
(035-060-6412-6015-0305)
(035-060-6810-6021-0308)
(035-060-6810-6021-0309)
(035-060-6935-6005-0327)
(R035-060-6121-1102
(R035-060-6118-1105
(R035-060-6222-1102
(R035-060-6412-1102
(R035-060-6810-1101
(R035-060-6810-1102
(R035-060-6935-1102
$( 10,000)
10,000
40,357
649,398
108,822
23,336
330,420
54,859
86,460
187,475
30,621
48,000
29,626
100
7,300
5,000)
26,555
2,000
6,465
1,700
6,300
200
14,323
18,000)
307,000)
29,000)
5,000)
130,000)
20,000)
30,000)
71,000)
90,048
3,500
16,383
750
1,000
4,645
12,957
54,141
860
15,500
4,000
12,700
1,649,317
610,000)
183,424
860
10,000
9,500
12,700
ATTEST:
City Clerk
September 21, 1987
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriation of Roanoke City School Grants
I have reviewed the attached request for appropriations
for the School Board. The Chapter I Winter Program, Chapter II
Block Grant program, Licensed Practical Nursing Program, and
Especially for You program are funded with 100% federal 'funding.
The Artist in Education program is funded with $9,500 in federal
funding and a local match of $10,000. Funding for the $10,000
local match is currently available in the Instruction category of
school accounts in the General Fund in an account entitled, "Other
Instruction Costs" (001-060-6002-6021-0308).
I recon~aend that you concur with this request of the
School Board.
rector- of Fiance
JMS:dp
'~/~'~l Ed~uin R. Feinour, Chairman
U.IIIliarn LUhlEe, Sr., Vice Chairman
Donald Bartol
8oanok
City School Board
Sallye T. Coleman
LaVerne B. Dillon
David It. Usk
James M. Turner, ~r.
Frank P. Tai:a, Superintendent
Richard L I~elle¥, (len~ of the Board
P.O Box 13105, Roanoke, Virginia ~4031 · 703-981-2381
September 9, 1987
The Honorable Noel C. Taylor, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting of
September 8, 1987, the School Board respectfully requests City
Council to appropriate the following funds to school accounts:
Grant No. 6121-
$1,649,317 for the Chapter I Winter program
(FY88) to provide reading, language arts and
mathematics instruction for students in
targeted schools. The program is one hun-
dred percent reimbursed by federal funds.
Of the above increase in appropriation,
$610,000 should be offset by a decrease in
Grant No. 6118.
Grant No. 6118-
$610,000 decrease for the Chapter I Winter
program (FY87) to reflect allocations to the
summer program ($210,000) and carryover
($400,000).
Grant No. 6222-
$183,424 for the 1987-88 Chapter II Block
Grant to provide funds for the improvement
of instruction and guidance services in the
school district. The program is one hundred
percent reimbursed by federal funds.
Grant No. 6412-
$860.00 for the Licensed Practical Nursing
Program, Title IIA, to provide tuition for
selected students to attend the LPN course
offered by the Roanoke City Schools. The
program is one hundred percent reimbursed
by federal funds.
Excellence in Education
Members of Council
Page 2
September 9, 1987
rg
CC:
Grant No. 6810-
Grant No. 6935-
$19,500.00 for the Artist in Education pro-
gram to provide funds for the enhancement of
the district's arts program by bringing ex-
perts into the schools for student workshops.
The program will be fifty percent reimbursed
by federal funds with local match of
SI0,000.00.
$12,700.00 for the Especially for You program
to provide family life education to students in
the Roanoke City Public Schools. Federal
funding will provide for all materials for the
program.
Richard L. Kelley
Clerk of the Board and
Executive for Business Affairs
Mr. Edwin R. Feinour
Dr. Frank P. Tota
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy, Jr.
Mr. W. Robert Herbert
I~r. Wilburn C. Dibling
/Mr. Joel M. Schlanger (with accounting details)
ROANOKE CITY SCgOOL BOARD
Roanoke, ?irginia
APPROPRIATION RROUEST
Chapter I Ninter 12#-88-1
h121
035-060-6120-b001-0110
035-060-6120-6001-0112
035-060-6120-6001-0113
035-060-6120-6001-0116
035-060-6120-b001-0117
035-060-6120-6001-0121
035-060-6120-5001-0204
035-060-6120-6001-0205
035-060-6120-6001-0208
035-060-6120-6001-0210
035-060-6120-6001-0217
035-060-6121-6001-0303
035-060-6121-6001-030803
035-060-6121-6001-030804
035-060-6121-6001-0309
035-060-6121-b001-0313
035-060-6121-6001-0335
035-060-6121-b001-0401
035-060-6121-6001-0~02
035-060-6121-b001-0~04
035-060-6121-6001-0510
Appropriation Unit Z1E
035-060-6121-1102
Director
Elementary Teachers
Secondary Teachers
Clerical
Instructional Aides
Nurses
Social Security
Retirement
State Group Life Insurance
Health Insurance
Indirect Costs
Administrative Supplies
Testing
Parent Involvement
Instructional Supplies
Medical Supplies
Equipment Maintenance
Administrative Travel
Instructional Travel
Medical Travel
Instructional Equipment
Federal Grant Receipts
40,357
b~9,398
108,822
23,336
330,420
54,859
86,460
187,~75
30,621
48,000
29,626
100
7,300
5,000)
26,555
2,000
1,700
6,300
200
14,323
1, b.q, 317
The Chapter I Rinter program will provide reading, language arts and
mathematics instruction for students in targeted schools. The program is one
hundred percent reimbursed by federal funds and will end June 30, 1988. The
above appropriation represents the balance of the allocation Of federal funds
to the program for the 1987-88 fiscal year. Of the above increase in
appropriation, $510,000 should be o~fset by a decrease in appropriation unit
Z1E, as detailed on the next page.
September 8, 1987
RO&NOKE CITY SCHOOL BO&RD
Roanoke, Virginia
IPPROPRIITION RHDUCTIO#
Chapter ! Hinter 12#-87-1
6118
035-ObO-6118-bO01-0110
035-060-6118-b001-0112
035-0h0-6118-6001-011~
035-0h0-6118-6001-0116
035-ObO-h118-6001-0117
035-060-b118-bO01-0121
035-060-b118-bO01-020~
035-060-6118-6001-020b
Appropriation Unit Z1E
Director
£1ementary Teachers
Elementary Guidance
Clerical
Instructional Aides
Nurses
Social Security
Retirement
18, 000)
307, 000)
29,000)
5,000)
30, 000)
20, 000)
30,000)
71,000)
$ (6101 000)
035-060-6118-1105
Federal Grant Receipts
$ ( 6101 000)
This request will decrease Chapter I appropriations to reflect the total
allocations for the pro,ram. The 1986-87 allocation should be decreased to
~eflect allocations to the summer pro,ram (210,000) and carryover ~#00,000).
September 8, 1987
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
Chapter II 1987-88
035-0~0-b222-~0~5-0112
0~5-0~0-6222-~0#5-0~05
035-0~0-~222-60~5-0306
035-060-6222-~0~5-0307
035-060-6222-60~5-0308
035-060-6222-60~5-0309
035-0~0-6222-~0~5-0310
095-060-~222-b0~5-0510
Appropriation Unit Z2J
Guidance Counselors
Oral Communications
Urite to Read
Career Education
Parent Education
Guidance Materials
Library/Media Mater/als
Instructional Equipment
90~0~8
3,500
1~,383
750
1,000
12,957
9 183,#2~
035-0b0-6222-1102
Federal Grant Receipts
$ 183,~2#
The 1987-88 Chapter II Block Grant will provide funds for the ieprovement of
instruotion and ~uidance services in the school d/strict. The pro~raa is one
hundred percent reiabursed by federal funds and will end June 30~ 1988.
September 8, 1987
ROANOKE CiTY SCIIOOL BOARD
Roanoke, Vi~'~inia
APPROPRIATION REOURST
Lineneed Practical Nurein~, Title
6#12
035-OhO-bq12-6015-0305
Appropriation Unit ZqD
Tuition $ 8bO
035-OhO-D#12-1102
Federal Grant Receipts
9 8bo
The Licensed Practical NursinE Prosram, Title II~, provides tuition for
selected students to attend the LPN course offered by Roanoke City Schools.
The pro,ram is one hundred percent reimbursed by federal funds. The pro,ram
ends June ~O, lg88.
September 8, 1987
90&NOKE CITY SCROOL BOARD
Roanoke, ?ir~inia
APPROPRZATIO# REQUEST
Artist in Education 1987-88
6810
035-060-6810-6021-0308
035-060-8810-6021-030q
Appropriation Unit ZBD
Contracted Artists 9 15,5OO
Supplies ~,0OO
035-080-8810-1101
035-060-6810-1102
Local Match
Federal Grant Receipts
1 O, 000
9,500
9 1q,500
The Artist in Education proEram provides funds for the enhancement of the
district's arts pro,ram by brinEin~ experts into the schools for student
workshops. The pro,ram is ~unded in the amount o~ 99,500 ~rom federal funds,
sith the balance of 910, OOO local match to be taken from account
001-080-8002-8021-0308. The pro,ram will end September 30, 1988.
September 30, 1987
ROANOKE CITY SCHOOL BOIRD
Roanoke, Virginia
APPROPRIATION REOUEST
Eopeciall¥ for You 1987-88
~935
O35-obo-bq35-bOOS-O327
Appropriation Unit ZqV
Coordinator 9 12~ 700
035-OhO-hq25-1102
Federal Grant Receipts
9 12,700
The Especially for You Program sill provide family life education to students
in the Roanoke City Public Schools. Federal funding for the program ~ill be
passed through the Roanoke City Health Department, shich sill also provide all
materials for the program. The program will end June 30, lq88.
September 8, lq87
Office of the City Clen~
October ?, 1987
File #60-17~
Mr. Joe~ M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
! am attaching copy of Ordinance No. 28803, amending and reor-
daining certain sections of the 1987-$8 Grant Fund
Appropriations, providing for tile appropriation of program income
received from the Roanoke RedeveIopment and ftousing Authority,
and other sources of program income, which Ordinance was adopted
by the Council of the City of Roanoke on first reading on Monday,
~eptember 21, 19~7, also adopted by the Council on second reading
on Monday, October 5, 1987, and will take effect ten days
following the date of its second reading.
Mary F. Parker, CMC
City Clerk
MFP:ru
Eric.
cc: Mr. Herbert
Redevelopment
N. W.,
~r, W.
D. McBride, E~ecutive Director, Roanoke
and Housing Authority, 2624 Sale~n Turnpike,
Roanoke, Virginia 24017
Robert Herbert, City Manager
Room456 MunicipalBuildlng 215 (~urch Avenue, S.W. Roanoke, VIrg~nla24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of October, 1987.
No. 28803.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Grant Fund Appropriations.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Community Development Block Grant 86-87
~Community Development Block Grant 87-88
(1-3) ......
(4-5) ......
$ 2,230,527
3,210,333
Revenue
Community Development Block Grant 86-87
Community Development Block Grant 87-88
(6-11) .....
(12-13) ....
$ 2,230,527
3,210,333
1) Unprogrammed CDBG -
Parking Lot Income
2) Unprogrammed CDBG
Rehab. Loans
3) Unprogrammed CDBG
Other
4) Unprogrammed CDBG
Deanwood Land
Proceeds
5) Unprogrammed CDBG
Other
6) Parking Lot Income -
RRHA
7) Othe~ Prog. Income -
RRHA
8) Gainsboro Prog.
Income
9) Loan Payments - NNEO
10) Loan Payments - Chem.
and Paper Services
035-086-8640-5183
035-086-8640-5180
035-086-8640-5186
035-087-8740-5179
(035-087-8740-5186
(R035-035-1234-8702
(R035-035-1234-8703
(R035-035-1234-8705
(R035-035-1234-8709
(R035-035-1234-8715
$ 44,142
40,103
4,189
33,000
333
54,142
40,103
1,610
2,157
422
11) Wmson. Rd. Parking
Garage Income
12) RRHA - Sale of
Deanwood Land
13) Lease Payment -
Cooper
(R035-035-1234-8707) $(10,000)
(R035-035-1234-8804) 33,000
(R035-035-1234-8806) 333
ATTEST:
City Clerk
September 21, 1987
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriation of Program Income Received from Roanoke
Redevelopment and Housing Authority, and Other Sources
of Program Income
Program Income From RRHA
By agreement with the City of Roanoke, the Roanoke
Redevelopment and Housing Authority administers a large segment of
the City's Community Development Block Grant Program. The Housing
Authority receives program income during the course of its
administration of various projects by selling properties in
industrial development areas, by renting properties, by receiving
rehabilitation loan repayments from project area residents, and by
receiving repayments of loan loss reserve funds as housing loans
are repaid. The Housing Authority is required to transfer this
program income to the City of Roanoke. The City of Roanoke is
required to use the income for a community development activity.
The Housing Authority has made payment to the City in
the amount of $127,245 through August 31, 1987, from the following
categories of program income:
$33,000 representing the proceeds of the sale
of properties in the Deanwood industrial develop-
ment project area (Account 035-035-1234-8804)
Honorable Mayor and Members of City Council
Page 2
September 21, 1987
$54,142 in parking lot rentals in the
Downtown East Project and other areas
in excess of parking lot income previously
appropriated (Account 035-035-1234-8702)
$40,103 in rehabilitation loan repayments
by project residents in excess of amounts
previously appropriated
(Account 001-020-1234-8703)
Program Income From GRTC
The Greater Roanoke Transit Company manages the daily
operation of the Williamson Road Parking Garage. A portion of the
annual net income of the Williamson Road Parking Garage is
considered program income as a result of UDAG funding provided to
construct the garage. The Transit Company transfers these funds
to the City. The City of Roanoke is required by grant agreement
to use these funds for housing rehabilitation.
No program income will be received for the year ending
June 30, 1987, as a result of a net operating loss for the Garage
for FY87. This report deappropriates $10,000 of program income
previously appropriated which will not be received.
Miscellaneous Program Income
The City has received
program income:
the following
miscellaneous
$ 1,610 in rental income from Gainsboro
PAC/GNDC in excess of amounts previously
appropriated (Account 035-035-1234-8705)
Honorable Mayor and Members of City Council
Page 3
September 21, 1987
$ 333 representing the difference in
the amount previously appropriated as
lease payments from Cooper Industries and
the actual revenue received
(Account 035-035-1234-8806)
$ 2,579 in repayments of CDBG loans made
to the NNEO (Northwest Neighborhood Environ-
mental Organization) and Chemical and Paper
Services, Inc. (Accounts 035-035-1234-8709
and 035-035-1234-8715)
I recommend that City Council appropriate the total of
$121,767 in program income received from the Housing Authority and
other sources to the following expenditure accounts:
$33,000 to account 035-087-8740-5179,
Unprogrammed CDBG, Deanwood Land Proceeds.
This amount will be available for future
appropriation transfers for a community
development purpose.
$44,142 to account 035-086-8640-5183,
Unprogrammed CDBG, Parking Lot Income.
This amount will be available for future
appropriation transfers for a community
development purpose; and
$40,103 to account 035-086-8640-5180,
Unprogrammed CDBG - Rehabilitation Loans.
This amount will be available for future
appropriation transfers for a community
development purpose; and
$ 4,522 to accounts 035-086-8640-5186 ($4,189)
and 035-087-8740-5186 ($333), Unprogrammed
CDBG - Other. This amount will be available
for future appropriation transfers for a
community development purpose.
Honorable Mayor and Members of City Council
Page 4
September 21, 1987
$131,767 to be appropriated to CDBG revenue
accounts for CDBG years B-86 and B-87; and
$ 10,000 to be deappropriated from CDBG
revenue Account 035-035-1234-8707 repre-
senting estimated revenue from Williamson
Road Parking Garage which will not be realized.
The net increase in the CDBG revenue budget is
$121,767.
JMS:dp