HomeMy WebLinkAboutCouncil Actions 09-14-87REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
September 14, 1987
7:30 p.m.
AGENDA FOR THE COUNCIL
28782
Call to Order -- Roll Call. Mayor Taylor ~ absent.
The invocation will be delivered by The Reverend Nicholas
Bacalis, Priest, Holy Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States
of America will be led by Vice-Mayor Howard E. Musser.
BID OPENINGS
A. Bids for Williamson Road Storm Drain, Phase I -
Contract IIA. Seven bids w~e referred to a committee composed of
M~srs. Garland, Chairman, Clark and Kiser.
B. Bids for renoYations to Garden City Recreation Center,
Lakewood and Staunton Avenue Parks. Four bids w~e refer~ed to
a commdt~ee composed of Messrs. G~land, Chairman, Snead and Cl~rk.
PUBLIC BEARINGS
A. Public hearing on the request of Williamson Road
Masonic Lodge #163, Carson B. Mull and Carson M. Wray,
that an alley running between Oakland Boulevard and
Pioneer Road, N. W., adjacent to tracts of land bearing
Official Tax Nos. 2090112, 2090111 and 2090118,
approximately 248 feet long by 20 feet wide, be per-
manently vacated, discontinued and closed. Carson B.
Mull and Carson M. Wray, Spokesmen. Adopted Ordinance No.
28782 (6-0)on fi~t readi~.
B. Public hearing on the request of Double T Associates
and Blue Ridge Mountains Council, Inc., No. 599, Boy
Scouts of America, that a tract of land located at the
southeast corner of Hershberger Road and Valley View
Boulevard, N. W., designated as Official Tax No.
2270222, be rezoned from RM-2, Residential Multi-Family
District and C-2, General Cottvnercial District, to C-1,
Office District, subject to certain proffered con-
ditions. John M. Wilson, Jr., Attorney. Adopted Ordinance
No. 28783 {6-0) on first reading.
C®
Public hearing on the request of Hayes, Seay, Mattern
and Mattern that Lot 16, Section 6, Exchange Building
and Investment Company Map, Official Tax No. 1030214,
and located at 361 Allison Avenue, S. W.; Lot
Section 6, Exchange Building and Investment Company
Map, Official Tax No. 1030206, and located at 360
Walnut Avenue, S. W.; and a one foot wide portion of
Lot 17, Section 6, Exchange Building and Investment
(1)
Company Map, designated as a portion of Official Tax
No. 1030215, and located at $$9 Allison Avenue,
be rezoned from RM-2, Residential Multi-Family
District, to C-1, Office District, subject to certain
proffered conditions. James M. Strickland, Jr.,
Spokesman, Adopted 0~dlnance No. 28784 {6-0)on first reading.
Public hearing to consider proposed amendments to
Chapter 36.1, Zoning, Sections 36.1-164 and 36.1-165,
and adoption of a new Section 36.1-174, of the Code of
the City of Roanoke (1979), as amended, amending the
regulations pertaining to the CN, Neighborhood
Commercial District, in order to provide for neigh-
borhood shopping centers in such district and otherwise
to amend such regulations. Susan So Goode, Chairman,
Roanoke City Planning Commission. Pub~_ie hew~J~ng~
r~cheduled ~r Monday, 0ctob~r 12, 1987, ~ 7:30 p.m.
CONSENT AGENDA (APPROVED)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE
MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS-
CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meetings of Council held on Monday,
July 27, 1987, and Monday, August 10, 1987.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2 A corrgnunication from Vice-Mayor Howard E. Musser requesting
an Executive Session to discuss personnel matters, pursuant to
Section 2.1-344 (a) (1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss personnel mat-
te,s, pursuant to Section 2.1-344 (a) (I),
Code of Virginia (1950), as amended.
A report of the City Manager requesting an Executive
Session to discuss the disposition of publicly held property,
pursuant to Section 2.1-344 (a) (2), Code of Virginia (19~0), as
amended.
C-3
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss the disposi-
tion of publicly held property, pursuant to
Section 2.1-344 (a) (2), Code of Virginia
(1950), as amended.
(2)
C-4
C-6
C-7
C-8
C-9
C-lO
A report of the City Manager requesting an Executive
Session to discuss the disposition of publicly held property,
pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss the disposi-
tion of publicly held property, pursuant to
Section 2.1-344 (a) (2), Code of Virginia
(1950), as amended.
A report of the City Manager regarding the Commonwealth of
Virginia Commission on Transportation in the 21st Century.
RECOMMENDED ACTION: Concur in recommendation.
Qualification of Robert J. Ingram, Jr., J. William Stephens
and Velma Seif as members of the Youth Services Citizen Board
for terms of three years each, ending May 31, 1990.
RECOMMENDED ACTION: Receive and file.
Qualification of Anne B. Macfarlane and Eugenia L. Taubman
as members of the Roanoke Arts Corr~nission for terms of three
years each, ending June 30, 1990.
RECOMMENDED ACTION: Receive and file·
Qualification of Diane R. Stavola as a member of the
Advisory Board of Human Resources for a term of four years
ending November 30, 1990.
RECOMMENDED ACTION: Receive and file.
A list of items pending from July 10, 1978, through August
24, 1987.
RECOMMENDED ACTION: Receive and file.
Cdty Man~ger- Exec~ve S~sion on disposition of pub~cly owned prop~y.
REGULAR AGENDA
Hearing of Citizens Upon Public Matters:
a. Request of Jerry Clevenger to address Council with regard
to drinking at activities on the City Market and
Festival-in-the-Park· A~. Clevenger's rema~ were refe~ed to the
C~ty Manager and the Spe~Eve~ Committee for their information.
Petitions and Corrrrrunications:
a. (1)
A communication from W. Alvin Hudson, City
recommending that Council approve the hiring
additional Jail staff positions.
Adopted Ordinance No. 28785 (6-0).
Sheriff,
of eleven
(2) A report of the City Manager concurring
request. Received and fi/ed. -
Reports of Officers:
a. City Manager:
Briefin.qs: None. ~
Items Recorr~ended for Action:
in the above
1. A report recommending authorization to enter into a
contractual agreement with One Ntw~ber Information
Systems, Inc., as a member of the Miss Utility of
Virginia to provide a one call system· Adopted Ordinance No.
28786 {6-0).
2. A report with regard to an offer of Home Purchase Loan
Funds to the City from the Virginia Housing Development
Authority. Adopted R~olution No. 28787 (6-0).
be
3. A report recommending acceptance of the Library
Services and Construction Act Title I Grant for the
Roanoke City Public Library, and appropriation of
$60,000.00 therefor. Adopted Ordinance No. 28788 (6-0) and
Resolution No. 28789 (6-0).
4. A report recommending extension of pay benefits to
three Public Safety employees. Adopted R~ol~on No. 28790 (6-0).
5. A report recommending appropriation of $219,579.00
representing Federal and State flood reimbursement, to
repay a portion of the 1965 Bond Issue account and to
provide for the continuation of selected projects by
the City in its flood recovery effort. Adopted O~d~nance
No. 28791 (6-01.
Director of Finance:
1. A report with regard to program income received from
the Roanoke Redevelopment and Housing Authority and
other sources of program income· Car~ed ov~ untgl the ne~
reg~ megt~ng of Counci/.
2. A report recommending appropriation of $8,101.00 in
lit ter control funds to be transferred to the Clean
Valley Committee. Adopted Ordinance No. 28792 {6-0).
City Attorney:
A report relating to Nollan v. California Coastal
Commission, a recent decision of the Supreme Court of
the United States. Received and fi/ed.
Reports of Committees:
(4)
a. A report of the commit tee appointed to study the bid
received for improvements to Shrine Hi I I Park Tennis
Courts. Robert A. Garland, Chairman. Adopted Resolu~on No.
28793 (6-0).
b. An annual report of the Audit Corr~nittee. ,lames G. Harvey,
I I, Cha i rman. Reeegved and fE/ed.
c. A report of the Personnel Co~,~ittee with regard to disabi-
lity insurance for Council-appointed officers· Howard Eo
Musser, Chairman. Daf e~ted.
d. A report of the Roanoke Regional Airport Corr~nission recom-
mending that Roanoke City Council and the Roanoke County
Board of Supervisors approve e~cecution by the Corr~nission of
al I grant agreements made by the FAA and Virginia
Department of Aviation and accompanying capital eXpen-
ditures related to the terminal development project. W.
Robert Herbert, Chairman. Adopted Rc~olu~on No. 28794 {6-0}.
Unfinished Business: None.
Introduction and Consideration of Ordinances and Resolutions:
a. Ordinance No. 287?6, on second reading, authorizing the
City Manager to execute State-Local Hospitalization Plan
Agreements with the State Department of Social Services and
certain hospitals and the City Health Department to provide
for in-patient, ambulatory surgery, and out-patient care
and treatment for certain indigent citizens at certain
rates. Adopted 0~dinanae No. 28776 ~5~0, Mrs. ~wles abstaining}.
b. A Resolution designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session of the
Congress of Cities. Adopted R~olu~ion No. 28795 (6-0).
Motions and Miscellaneous Business:
a. Inquiries and/or comments by the Mayor and members of City
Counc i l. The City Manag~ w~s requested to report to Council at
reg~ toeing ~h raged to seedy ponce ~ C~v~ Cove.
b. Vacancl~8 on ~a~iou~ authorities, boards, co~i88ions and
co~ittees appointed by Council·
10. Othe. Hea.ings of Citizens:
Adopted Or~e No. 287~6 c(6.0~, on f~t r~ng, provi~ng for the a~q~on of
a~ ~d b~ng 0ffi~ Tax Nos. 7050105, 7050~03 and 7050102 for the
o~ nec~s~ pubic ~-o~-~y.
Adopted Or~nance No. 28797 (6-0), on f~t r~ng, a~ho~zing exec~on of ~ op~on
for the s~e of a 10.3 a~e po~on of 0ffi~ Tax No. 7050107, to T~ex Corpo~on.
Adopted 0~nce No. 28798 (5-0, Mr. Bow~ o~ of Coun~ C~b~, on f~t r~ng,
a~ho~zin~ exe~on of an op~on for the s~e of 20.8 a~ ~n the Roanoke Cede
for Inlay and Tec~ology to QCI Corpo~on.
Adopted R~ol~on No. 28799 (5-0, i&. ~w~ o~ of Co~ C~b~), r~ehe~ng the
reg~ me~ng of Coun~ from Sept. 28 to Sept. 2] ~ 2:00 p.m.
Office of the City
September 16, 1987
File #132
Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
[ am enclosing copy of Resolution No. 25799, providing that the
regular meeting of the Council of the City of Roanoke scheduled
for 2:00 p.m. on September 28, 1987, shall be held on September
21, 1987, at 2:00 p.m., which Resolution was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, September 14, 1987.
Sincerely,
Mary F. Parker, CMC
· City Clerk
MFP:ra
Enc.
cc: Mr.
Mr.
W. Robert tferbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. James D. Ritchie, Director of Human Resources
Mr. George C. Snead, Jr., Director of Administration
Public Safety
and
Roon~ 456 Municipal Building 2t5 ~urch Avenue, S,W. Roanoke, Virginia 2401 t (703) 98%2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28799.
A RESOLUTION providing that the regular meeting of the
Council of the City of Roanoke scheduled for 2:00 p.m. on
September 28, 1987, shall be be held on September 21, 1987,
at 2:00 p.m.
BE IT RESOLVED by the Council of the City of Roanoke that
the regularly scheduled meeting of Council to be held at 2:00
p.m. on September 28, 1987, shall be held at 2:00 p.m. on
September 21, 1987, such meeting to be held in the Council
Chambers of the Municipal Building, 215 Church Avenue, S. W.
BE IT FURTHER RESOLVED that the City Clerk is hereby autho-
rized to take whatever steps are deemed necessary to notify the
public of the rescheduling of such meeting.
ATTEST:
City Clerk.
Office of t~e Cily Clerk
September 16, 1987
File #178
Ms. Jo Anne Justis
2240 Feather Road
Vinton, Virginia 24179
Dear Ms. Justis:
I am enclosing copy of Resolution No. 28800, reappointing you as
a Commissioner of the City of Roanoke Redevelopment and Housing
Authority to fill a four (4) year term and waiving the require-
ment of City residency, which Resolution was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, ~ptember 14, 1987.
Enclosed you will find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, located on the
third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one
Municipal Building
were reelected.
copy of the Oath of Office to Room 456 in the
prior to serving in the capacity to which you
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Ene.
cc: Dr. Wendell H. Butler, Chairman, Roanoke Redevelopment and
Housing Authority, 2118 Andrews Road, N. W., Roanoke,
Virginia 24017
Mr. Herbert D. McBride, Executive Director, City of Roanoke
Redevelopment and Housing Authority, P. O. Box 6359, Roanoke,
Virginia 24017
Room 456 Municipal Building 2t5 C~urch Av~"~ue, S.W. Roonoke, Virginia 248t t (703) 98t-254t
COMMONWEALTH OF VII~INIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 14th day of September, 1987, JO ANNE JUSTIS was reelected as
a Co~issioner of the City of Roanoke Redevelopment and Rousing
Authority for a term of four years ending August 31, 1991.
Given under ,fy hand and the seal of the City of Roanoke this
16th day of September, 1987.
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28800;
A RESOLUTION appointing a Commissioner of
Redevelopment and Housing Authority to fill a
waiving the requirement of City residency.
the City of Roanoke
four-year term and
WHEREAS, the Council is advised that the term of Mrs. Jo Anne
Justis, a Commissioner of the City of Roanoke Redevelopment and
Housing Authority, expired on August 31, 1987; and
WHEREAS, the Council desires to retain the valuable services
of Mrs. Justis as a Commissioner and to waive the requirement of
City residency set out in §2-281(b), Code of the City of Roanoke
(1979), as amended;
THEREFORE, BE IT RESOLVED by the Council of the City of Roa-
noke that Mrs. Jo Anne Justis is reappointed a Commissioner of
the City of Roanoke Redevelopment
the Board of Commissioners of
and Housing Authority for a term of four years
bet 1, 1987, and expiring August 31, 1991, and
City residency set forth in §2-281(b), Code of
(1979),
fie
commencing Septem-
the requirement of
the City of Roanoke
as amended, is hereby waived, Council having found speci-
reasons and unusual circumstances justifying such waiver.
ATTEST:
City Clerk.
WILBURN C. DIBLING, JR.
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
ROANOKE. V{RGINIA 2401 1
703-!981-2431
September 14, 1987
The Honorable Mayor
of City Council
Roanoke, Virginia
and Members
Re:
Appointment of Mrs. Jo Anne Justis to the
Board of Commissioners of the City of Roa-
noke Redevelopment and Housing Authority
Dear Mrs. Bowles and Gentlemen:
In Executive Session at the Council meeting of August
24, 1987, Council inquired as to the legality of appointing
a non-resident to the Board of Commissioners of the City of
Roanoke Redevelopment and Housing Authority. At the same
time, Council also inquired whether a Commissioner whose
term expires continues to serve until his successor is ap-
pointed and qualified.
This Office has researched this matter and finds no bar
to the appointment of a non-resident as a Commissioner so
long as Council waives the City's residency requirement
which is established by §2-281(b), Code of the City of
Roanoke (1979), as amended. Should Council be desirous of
reappointing Mrs. Justis, I am attaching a resolution which
would waive the residency requirement imposed by City Code.
For the further information of Council, §36-11, Code of
Virginia (1950), as amended, provides that "A commissioner
shall hold office until his successor has been appointed and
has qualified." Therefore, Mrs. Justis may lawfully act at
the Commission meeting of September 14, 1987, which will
take place after the expiration of her term and before her
reappointment.
The Honorable Mayor
of City Council
September 14, 1987
and Members
Page 2
I am advised that counsel for
and Housing Authority concurs with
this letter.
the Roanoke Redevelopment
the opinion stated in
With kindest personal regards, I am
Sincerely yours,
WCDJr:fcf
Attachment
cc: Daniel F. Layman, Esquire
William M. Hackworth, Assistant
W~lburn C. Dibling, Jr.
City Attorney
City Attorney
Office of ~ City Clerk
September 16, 1987
File #207
Mr. Samuel J. Krisch, II
Senior Vice-President
Krisch Hotels, Inc.
P. O. Box 14100
Roanoke, Virginia 24022
Dear Mr. Krisch:
I am enclosing copy 28801, appointing you as a
Director of the Industrial Development Authority of the City of
Roanake, to fill an unexpired portion of a four-year term on its
board of directors, which Resolution was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday,
September 14, 1987.
Enclosed you will find a certificate of your election and an Oath
or Affirmation of Office which may be administered by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue, S.
W.
of Resolution No.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were elected.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc:
Mr. David G. Dickson, Manager, Community Services,
Commonwealth of Virginia, Division of Industrial Development,
Washington Building, Richmond, Virginia 23219
Mr. Jack C. Smith, Chairman, Industrial Development
Authority, 14 West Kirk Avenue, Roanoke, Virginia 24011
Room 456 Munici~al Building 215 O'~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 14th day of September, 1987, SAMUEL J. KRISCH was elected as
a Director of the Industrial Development Authority of the City of
Roanoke for a term of four years ending October 20, 1990.
Given under my hand and the seal of the City of Roanoke this
16th day of September, 1987.
City Clerk
IN THE COUNCIL OF THE CITY OF RD~XIOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28801.
A RESOLUTION appointing a director of
Authority of the City of Roanoke, to fill
four-year term on its board of directors.
the Industrial Development
an unexpired portion of a
WHEREAS, Mr. Robert W. Woody, heretofore appointed by the Council
as a Director of the Industrial Development Authority of the City of
Roanoke, Virginia, for a term of four years commencing on October 21,
1982, and expiring on October 20, 1986, has continued to serve, pur-
suant to §15.1-1377, Code of the City of Roanoke (1979), as amended,
because no successor to Mr. Woody has been appointed and qualified;
and
WHEREAS, §15.1-1377 of the Code of Virginia (1950), as amended,
provides that appointments made by the governing body of such Direc-
tors shall, after initial appointment, be made for terms of four (4)
years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that Mr. Samuel J. Krisch, II, be and is hereby appointed a Director
on the Board of Directors of the Industrial Development Authority of
the City of Roanoke, Virginia, to fill an unexpired term which com-
menced on October 21, 1986, and expires on October 20, 1990.
ATTEST:
City Clerk.
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
Office of the Council
September 10, 1987
Honorable Mayor and Members of
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session on Monday, September 14,
1987, to discuss personnel matters, pursuant to Section 2.1-344
(a) (1), Code of Virginia (1950), as amended.
HEM:se
S incite ly,
i ~'~4,.~,~' ~ .~', ~:
Howard E. Musser
Vice-Mayor
Room456 MunlclpaIBuilding 215 0~urc~ Avenue. S.W. Roanoke, Vlrglnia24011 (703)981_254.~f
Roanoke, Virginia
September 14, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Member of Council:
Please reserve space for an Executive Session on Monday, September 14, ~ --
1987, to discuss a matter relating to the disposition of publicly held -- -- ~p~6pertY~?..
pursuant to Section 2.1-344(a)(2) of the Code of Virginia (1950), as ame~ed. ~~
Respectfully submitted, .~
W. Robert Herbert
C±ty Manager
WRH/a
Roanoke, Virginia
September 14, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Member of Council:
Please reserve space for an Executive Session on Monday, September 14,
1987, to discuss a matter relating to the disposition of publicly held ~rope~
pursuant to Section 2.1-344(a)(2) of the Code of Virginia (1950), as am~ded~i'/~
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/a
September 16, 1987
File #77-9
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report regarding the Commonwealth of Virginia Commission on
Transportation in the 21st Century, recorrgnending that Council
approve three specific actions as set forth in the report, was
before the Council of the City of Roanoke at a regular meeting
held on Monday, September 14, 1987.
On motion, duly seconded and adopted, Council concurred in the
recommended actions.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
cc:
Mr. Robert W. Hooper, Director, Downtown Roanoke, Inc., 401
First Street, S. W., Roanoke, Virginia 24011
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Brian J. Wishneff, Chief of Economic Development and
Grants
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginio 24011 (703) 981-2541
September 14, 1987
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
subject: Commonwealth of Virginia Com~ission on Transportation in
the 21st Century
The Governor's Com~ission on Transportation in the 21st Century has
been continuing its work beyond its initial recommendations for funding
the highway and port and airport programs which received significant
publicity a year ago.
The Commission has been concentrating on two important items.
is helping localities obtain additional financial resources to meet
local transportation needs. The second item is a review of state
transportation office and local government relations.
One
The local transportation financing options subcommittee of the
Commission on Transportation in the 21st Century will conduct a public
hearing on September 23, 1987. Attached is a notice of the meeting and
the various revenue alternatives that will be discussed.
I am recommending that City Council take the following actions:
Endorse the Virginia Municipal League's position on the
subcommittee work which reads as follows:
"No single one of these options would help all localities,
therefore the VML supports adoption of a package of local
options to provide each local government the ability to use a
combination of options best address its unique needs."
That we take an additional position with the subcommittee that
a central city, such as Roanoke, with a substantial
investment both public and private, in the downtown area,
considers parking to be a critical transportation issue along
with roads and airports. We urge a recognition of this fact
and hope that whatever revenue options the General Assembly
ultimately passes provides the opportunity for localities to
address parking needs along with other transportation needs.
Members of Council
September 14, 1987
Page 2
The City Manager or his designee be authorized to present
these two positions at the subcom~ittee meeting of September
23, 1987 in Richmond.
I look forward to your favorable consideration of this proposal.
Should you have any questions prior to council, I will be glad to
discuss them with you.
WP~/kds
cc:
Sincerely,
W. Robert Herbert
City Manager
Wilburn Dibling, City Attorney
Joel Schlanger, Director of Finance
William C. Clark, Director of Public Works
Brian J. Wishneff, Chief of Economic Development
Robert Hooper, Director, Downtown Roanoke, Inc.
COMMONWEALTH o[ VIRQIN
Office of the Governor ,~g6 ~4 1987
Commission on ~ransportation
in the Twenty-First Century ~o~e
P. O. Box 1475 Plan~ng ~ co~om~c Development
E . Community
Richmond 23212
TO:
ALL INTERESTED PARTIES
FROM: DR. GARY T. JOHNSON, RESEARCH DIRECTOR
DATE: AUGUST 19, 1987
RE:
PUBLIC HEARING DATE CHANGED TO SEPTEMBER 23, 1987
MEETING OF THE SUBCOMMITTEE ON STATE AND LOCAL RELATIONS
The Local Transportat~Dn Financing Options Subcommittee of the Commi~siDn
on TransportatiDn in the Twenty-first Century wi]l conduct a public heaxing
on September 23, 1987. The purpose of this hearing is to discuss funancing
mechanSsms and other paten~] sources of revenue for 1Dcal transportatk)n
needs as outlined in the Staff Report to the Local Financing OptiDns Subcommittee
at the August 3, 1987 meeting (see attachment). The public he~ng will be
conducted at the fnll~wing lDcatiDn and time:
Senate Room B, General Assembly B,dl~(ng (handicapped accessibl~)
10:00 a.m. unt~ all testimony has been heard
The Chairman of the Local Financing Options Subcommittee has requested that
individuals who wish to test[fy b~ing 25 copies of their statement to the public
hearing and sign-up p~ior to the hearing date by c~l]~ng: Jewel Paige,
S~ Assistant, at (804) 786-2405 or 786-2437.
If interested parties are unable to attend the public hea~ng the CommJ~iDn
will accept w~/~en testimony received by our of~e nat later than September 10,
Mail to.'
Dr. Gary T. Johnson, Research Director
The Comm/ssion on Transportation in the Twenty-first Century
Post Of~e Box 1475
Richmond, Virginia 23219
Delegate C. Richard Cranwell, Chairman of the Subcommitee on State and Local
Relations has c~11~d a meeting of ~ subcom~ which is ~l~o scheduled for
September 23, at 10:00 a.m. in House Room D of the General Assembly B,,~ld~ng.
Since a majority of Commiss~Dn and Advisory Members will be pr~=nt at onP
of the two meetings on the 23rd the full Commission meetin~ scheduled for
October 5, has been canc~]]Pd.
For add~nal informatiDn contact Jewel Paige at the Commission Office.
POTENTIAL SOURCES OF REVENUE
FOR LOCAL TRANSPORTATION NEEDS
At the request of the Local Financing Options Subcommittee of
the Commission on Transportation in the 21st Century, the staff
has examined various financing mechanisms to finance local
transportation projects. This list contains a brief description
of each and is for discussion purposes only. No recommendation
has been made with respect to any of the options lis=ed.
TITLE AND DESCRIPTION
BOARDING FEES
(Fees~seesed~;"umStpubhctrm~o~i~a~e=/ers.)
BUSINESS LICENSE TAX--TRANSPORTATION BUSINESSES
(Authorize loralities to u~c~e a specnal tax rate ~ ~"tain
tr~atio~ relate~ businesses.)
IMPACT AND TRANSPORTATION UTILITY FEES
(Authorize localities to imsz~e fees ~ 4eyelet.)
MARINE FEES
(Fees Uqx~ed cm vesesls for the use of publicly or ;r~vataly c, med
facilities ~or mnnrlr~, dock/r~, or stor~.)
MOTOR CARRIER--AXLE TAX
(Im~:se a state axle tax o~ s;e:ifi~ motor canners.)
MOTOR CARRIER--IDENTIFICATION MARKER FEE
(Increase the ~x~stim; state les for an i4~ntificati~ marker
to ~e d~splayed by motor can'lera operatU~ in VlrVinia.)
MOTOR FUEL TAX--ELIMINATE REFUNDS FOR OFF-ROAD USE
(~m~n~te refunds of motor vehicle aad special fuel taxes allowed for
certain off-r~ad use.)
PARKING FEES AND TAXES
(~thorizelocalities tora~Se~,~tic~l~ve~ue fr~m~b~c~and
lan~t~yo~nedl~rkings~ces.)
PROPERTY TAX--ASSESSMENT OF LEASEHOLD INTERESTS
(I~[~ve o~ance with statutory recN/rement for local esses~t
o~ state c~ned lands leased to P~=vata interests.)
PROPERTY TAX--RATES
(Existinq law ~ts a locality to r~/se its rates for local taxes
RECORDATION AND LAND TRANSFER TAXES
(Aut/~rize localities to inor~ the local r%co,~ati~ tax.)
POTENTIAL SOURCES OF REVENUE
FOR LOCAL TRANSPORTATION NEEDS
(continued)
TITLE AND DESCRIPTION
REGIONAL TAXES--IN GENERAL
{Authorize ex=st~r~; or newly cxeate~ multi-jurisdicti~mal
to sm;ese taxes.)
REGIONAL TAXES--SPECIAL ASSESSMENT DISTRICTS
(Create districts Wnic~ LUClu~e Rortic~s o~ se~.ral localities
with authority to levy a tax on real estate.)
REGIONAL TAXES--TRANSPORTATION DISTRICTS
(Au~%orize all tr~%~portatic~ districts to u~x~e a 2% retail
sales tax c~ motor fuels am1 sRe¢ial fuels. )
SALES TAX--INCREASE AIRCRAFT TAX RATE
(Incre~e the state a~rcr~t sales an~ use tax rate or
allow localities to u~ a local o~tio~ tax.)
SALES TAX--INCREASE LOCAL OPTION TAX RATE
(Permit local optic~ sales an~ use tax rate to be U~Xeas~L)
SALES TAX--INCREASE WATERCRAFT TAX RATE
(Increase the state watercraft sales an~ use tax rate or
allow localities to u~pose a local optic~ tax.)
STATE TAXATION OF OVER-THE-ROAD TRUCKS
(F4ualize state an~ local taxaticm of interstate trucks by
increasln~ or repealln~ the state roll~n~ stock tax. )
TAX INCREMENT BONDS
(Bc~ds of a local unit of 9~mm.n~ent payable fr~m the incremental
property tax revues ge~erat~ within a particular area
development drawn to the area by the lm~e~.nt
as a result of usUW the b~ proceeds.)
September 16, 1987
File #15-304
Ms. Carol B. Marchal, Chairman
Youth Services Citizen Board
2320 Mount Vernon Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Marchal:
This is to advise you that Robert Jo Ingram, Jr., J. William
Stephens and Velma Seif have qualified as members of the Youth
Services Citizen Board for terms of three years each, ending May
31, 1990.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Ms. Marion V. Crenshaw, Youth Planner
Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, '91rc~lnlo 2~10t t (703) 981-2541
0-2
(3 or rmofion o ~.,/'r~'| c eru~ii,:''
State o] Virginia, City o[ Roanoke, to .wi~: '87 ~'~-P -], ~ !) ~ ~i
I, Robert J. Ingrain, Jr.
., do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Youth Services Citizen Board for a te~ of three years ending
May 31, 1990,
according to the best of my ability.
Subscribed and sworn to before hie, this ..
So help me God,
Office of the (D~/(]erk
August 21, 1987
File #15-304
Mr. Robert J. Ingram, Jr.
2344 Idavere Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Ingram:
This is to remind you that you have not qualified as a member of
the Youth Services Citizen Board to which you were reelected on
May 18, 1987, for a term of three years ending May 31, 1990.
Enclosed you will find an Oath of Office which may be adminis-
tered by the Clerk of the Circuit Court of the City of Roanoke,
located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
It will be appreciated if you will qualify for this position by
Friday, August 28, 1987, and return the Oath of Office to Room
456 in the Municipal Building.
Sincerely,
Mary ~F-. Parker, C~4C
City Clerk
MFP:se
Enc.
Ms. Carol B. Marchal, Chairman, Youth Services Citizen
Board, 2320 Mount Vernon Road, S. W., Roanoke, Virjinia
24015
Mrs. Marion V. Crenshaw, Youth Planner
Room456 MunlcipalBuildlng 215(~urchAv~nue, S.W. Roanoke, VIrginla24011 (703)981-2541
Office of the O~y Oe~
May 20, 1987
File #15-304
Mr. Robert J. lngram, Jr.
2344 ldavere Road, S. W.
Roanoke, Virginia 24015
Dear Mr. lngram:
At a regular meeting of the Council of the City of Roanoke held
on Monday, May 18, 1987, you were reelected as a member of the
Youth Services Citizen Board for a term of three years ending May
31, 1990.
Enclosed you wilt find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in the capacity to which you
were reelected.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc:
Me. Carol B. Marchat, Chairman, Youth Services Citizen Board,
2320 Mount Vernon Road, S. W., Roanoke, Virginia 24015
Ms. Marion V. Crenshaw, Youth Planner
Room456 MunlclpolBuilding 215C~urchAve~ue, S.W. Roonoke, Vlrglnla240t1 (703)981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANQI~ )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 18th day of May, 1987, ROBERT J. INGRAM, JR. was reelected as
a Member of the Youth Services Citizen Board for a term of three
years, ending May 31, 1990.
Given under ray hand and the seal of the City of Roanoke this
20th day of May, 1987.
City Clerk
0-2
Oath or Affirmation of Offie~'~-~ ~'~'~' ~-'":
8ta~e o] Virginia, Citer o] Roanoke, to.wit:
I, J. W~m ~tcph~
, do solemnly swear (or a~rm) that
I will sup~rt the Constitution of the United States, and the Constitution of the State of Virginia, and that
I w~l faithfully and impa~ially discharge and perform all the duties incumbent upon me
a Memb~ of ~ Yo~h S~vie~ ~z~ Bo~d
according to the best of my ability. So help me God~~
Subscribed and sworn to before me, this ._//~x~_~f~ay o'~ ~
, Deputy Clerk
Office of the Cily Clen~
August 21, 1987
File #15-304
Mr. J. William Stephens
2130 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Air. Stephens:
This is to remind you that you have not qualified as a member of
the Youth Services Citizen Board to which you were elected on
July 13, 1987, for a term of three years ending May 31, 1990.
Enclosed you will find an Oath of Office which may be adminis-
tered by the Clerk of the Circuit Court of the City of Roanoke,
located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
It will be appreciated if you will qualify for this position by
Friday, August 28, 1957, and return the Oath of Office to Room
456 in the Municipal Building.
Sincerely,
Mary F. Parker, cMc
City Clerk
MFP:se
Eno.
cc:
Ms. Carol ~. Marchal, Chairman, Youth Services Citizen
Board, 2320 Mount Vernon Road, S. Wo, Roanoke, Virginia
24015
Mrs. Marion V. Crenshaw, Youth Planner
Roo~m456 MunicipalBuildlng 215C~urchAv~,~ue, S.W. Roanoke. VIrginia 24011 (703)98~-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 13th day of July, 1987, J. WILLIAM STEPHENS was elected as a
Member of the Youth Services
years, ending May 31, 1990.
Given under my hand and
20th day of May, 1987.
Citizen Board for a term of three
the seal of the City of Roanoke this
City Clerk
0-2
Oath or Affirmation of Offi
I, Velma Seif
, do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as_
mmnber of the Youth Services Citizen Board for a term of three years ending
31, 1990,
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
Deputy Clerk
August 21, 1987
File #15-$04
Mrs. Velma Self
2231Grandin Road, S.
Roanoke, Virginia 24015
Dear Mrs. seif:
This is to remind you that you have not qualified as a member of
the Youth Services Citizen Board to which you were reelected on
May 18, 1987, for a term of three years ending May 31, 1990.
Enclosed you will find an Oath of Office which may be adminis-
tered by the Clerk of the Circuit Court of the City of Roanoke,
located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
It will be appreciated if you will qualify for this position by
Friday, August 28, 1987, and return the Oath of Office to Room
456 in the Municipal Building.
Sincerely,
City Clerk
MFP:se
Enco
cc:
Ms. Carol B. Marchal, Chairman, Youth Services Citizen
Board, 2320 Mount Vernon Road, S. W., Roanoke, Virginia
24015
Mrs. Marion V. Crenshaw. Youth Planner
I~,om45~ MunlclpolBulldlng 2150'~ura~A~ue, S.W. Roanoi~,Mir~lnla24011 (703)981-2541
Or, ce o~ ?ne Oh? Oe~
May 20, 1987
File #15-304
He. Velma Self
2231Grandin Road, S. W.
Roanoke, Virginia 24015
Dear Me. Self:
At a regular meeting of the Council of the City of Roanoke held
on Monday, May 18, 1987, you were reelected as a member of the
Youth Services Citizen Board for a term of three years ending May
31, 1990.
Enclosed you wilt find a certificate of your reelection and an
Oath or Affirmation of Office which may be administered by the
Clerk of the Circuit Court of the City of Roanoke, third floor of
the Roanoke City Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the
Municipal Building prior to serving in 'the capacity to which you
were reelected.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
cc: Ms. Carol B. Marchal, Chairman, Youth Services Citizen Board,
2320 Mount Vernon Road, S. W., Roanoke, Virginia 24015
Ms. Marion V. Crenshaw, Youth Planner
Rotan 456 ,~lunlclpal Building 2t5 C~urch A',~ue, $.W. Roonoke, Virginia 240t t (703) 981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANQKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 18th day of May, 1987, VELMA SEIF, was reelected as a Member
of the Youth Services Citizen Board for a term of three
years, ending May 31, 1990.
Given under my hand and the seal of the City of Roanoke this
20th day of May, 1987.
City Clerk
Office o~ ~e C~ Clerk
September 16, 1987
File #15-230
Mr. Timothy L. Jamieson, Chairman
Roanoke Arts Commission
6857 Sugar Rum Ridge Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Jamieson:
This is to
Taubman have
for terms of
advise you that Anne B. Macfarlane and Eugenia L.
qualified as members of the Roanoke Arts Corr~nission
three years each, ending June 30, 1990.
Sincerely, ~'~
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 2t 5 Church Av~'~ue, S.W. I~c~:~e, Virginia 24011 (703) 98t-254t
0-2
Oath or Affirmation of Office
Sta~ of Virginia, Citgt of Roanoke, to
I, Anne B. lqacfarlane , do solemnly swear (or affirm) that
will support the Constitution of the United States. and the Constitution of the State of Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me ss
a nember of the Roanoke Arts Commission for a term of three years ending June 30,
1990,
according to the best of my ability.
Subscribed and sworn to before lne, this
So help me God.
r.~/.n~._ day of ~d~4~/~.'~? '
Office of ~ne Ci~, Clet~
August 21, 1987
File ~15-230
Mrs. Anne B. Macfarlane
2402 Woodcliff Road, S. W.
Rounoke, Virginia 24014
Dear Mrs. Macfarlane:
This is to remind you that you have not qualified as a member of
the Roanoke Arts Commission to which you were reelected on July
13, 1987, for a term of three years ending June 30, 1990.
Enclosed you will find an Oath of Office which may be adminis-
tered by the Clerk of the Circuit Court of the City of Roanoke,
located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
It will be appreciated if you will qualify for this position by
Friday, August 2~, 1987, and return the Oath of Office to Room
456 in the Municipal Building.
Sincerely,
Mary F. Parker, C~C
City Clerk
MFP:se
Mr. Timothy L. Jamieson, Chairman, Roanoke Arts Corrwlission,
6~57 Sugar Rum Ridge, S. W., Roanoke, Virginia 24018
456 N¢~ ~,,Icloal Building 21 ~ Church Avenue, S.W. Roanoke, Virginia 240t t (703) 981-254t
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 13th day of July, 1987, ANNE B. MACFARLANE was reelected as a
Member of the Roanoke Arts Commission for a term of three years,
ending June 30, 1990.
Given under my hand and the seal of Ihe City of Roanoke this
30th day of June, 1987.
City Clerk
0-2
Oath or Affirmation of Office
State o] Virginia, Citer o] Roanoke, to .wi~:
K ,~.,~ ~ ~ Taubman do solemnly swear (or affirm) that
I w~l aup~rt the Constitution of the United States, and the Constitution of the State of Virginia, and that
I wU1 faithfully and impartially discharge and perform all the duties incumbent upon me as
a Member of the Roanoke Art~ Commission for a term of three years
endinq June 30, 1990.
according to the best of my ability. S°helpmeG°d' ~
Subscribed and sworn to before me, this ~'~ -- -day(~o
Office of the City Oerk
August 21, 1987
File #15-230
Mrs. Eugenia L. Taubman
2818 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mrs. Taub~an:
This is to remind you that you have not qualified as a member of
the Roanoke Arts Commission to which you were reelected on June
22, lg87, for a term of three years ending June 30, 1990.
Enclosed you will find an Oath of Office which may be adminis-
tered by the Clerk of the Circuit Court of the City of Roanoke,
located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
It will be appreciated if you will qualify for this position by
Friday, August 28, 1987, and return the Oath of Office to Room
456 in the Municipal Building.
Sincerely,
Mary F. Parker,
City Clerk
MFP:se
Enc,
cc: Mr. Timothy L. Jamieson, Chairman, Roanoke Arts Commission,
6857 Sugar Rum Ridge, S. W., Roanoke, Virginia 24018
P,~x~n456 MunidpalBuilding 215C~urchAve~ue, S.W. Roonoke, VIrginia 24011 (703)981-2541
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 22nd day of June, 1987, EUGENIA L. TAUBMAN was reelected as a
Member of the Roanoke Arts Commission for a term of three years,
ending June 30, 1990.
. Given under my hand and the seal of the City of Roanoke this
30th day of June, 1987.
City Clerk
September 16, 1987
File #15-72
Ms. Nina C. Bolden, Chairman
Advisory Board of Human Resources
925 McDowell Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Bolden:
This is to advise you that Diane H. Stavola has
member of the Advisory Board of Human Resources
four years, ending November 30, 1990.
qualified as a
for a term of
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: Mr. James D. Ritchie, Director~of Human Resources
Room456 M~nicipatBoildlng 2tSChorchAve~e,S.W. Roa~:)ke, Virgl~lo24011 (703)981-2541
Oath or Affirmati i "Offi¢:e
' ' do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties iucumbent upon me as
according to the best of my ability. So help me God.
Subscribed and sworn to before u~e, this ~.x~ _day o~-5~- ~'~. a~'~C ~-~-~
September 3, 1987
Mrs. Diane H. Stavola
1836 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Mrs. Stavola: .,
At a regular meeting of the Council of the City of Roanoke held
on Monday, May 26, 1987, you were elected as a member of the
Advisory Board of Human Resources for a term of four years ending
Nove,i~ber 30, 1990.
Enclosed you will find a certificate of your election and an Oath
or Affirmatjo~ of Office~ w~ich may be administ.er-ed by the Clerk
of the Circuit Court of the City of Roanoke, located on the third
floor of the Roanoke City Courts Facility, 315 Church Avenue,
S. W.
Please
Municipal
were elected.
return one copy of the Oath of Office to Room 456 in the
1]uilding prior to serving in the capacity to which you
Sincerely,
Mary F. Parker,
City Clerk
CMC
MFP:ra
Enco
cc:
Ms. Nina C. Bolden, Chairman, Advisory Board of Human
Resources, 925 McDowell Avenue, N. W., Roanoke, Virginia
24016
Mr. James Do Ritchie, Director of H~an Resources
Room456 MunicipaIBuildlng 215 C~urch Avenue, S.W. Roanoke.~rglnla2401'~ (703)981-2541
COMMONWEALTH O~ VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the
Council of the City of Roanoke and keeper of the records thereof,
do hereby certify that at a regular meeting of Council held on
the 26th day of May, 1987, DIANE H. STAVOLA was elected as a
Member of the Advisory Board of Human Resources for a term of
four years, ending November 30, 1990.
Given under my. hand a~d the seal of .the City of Roanoke this
3rd day of September, 1987o
City Clerk
Pending Items from July 10, 1978, through August 24, 1987.
Referral Date
7/10/78
Referred To
City Manager
Item
Recoornendation No. 11 contained
in the Mayor's 1978 State of the
City Message. (Development of
Mill Mauntain - hotel.)
8/12/85
City Manager
Mayor's 1985 State of the City
recommendation No. i - establish-
ment of a working relationship
with the volunteer rescue squads
and the Roanoke Historical
Society for the purpose of
establishing a r~useem and
national headquarters for
volunteer rescue squads in the
City.
8/25/86
City Manager
Mayor's 1986 State of the City
recoronendation No. 6 - streng-
thening the City's relationship
with Virginia Tech.
11/17/86
City Manager
City Attorney
Director of Finance
Question of reinstating security
officers at Roanoke Regional Air-
port, Woodrem Field, and Car~ins
Cove Reservoir, as police offi-
cers.
2/23/87
Regional Cable Television
Corrmittee
Request of Cox Cable Roanoke for
a renewal of their franchise
agreement in order to si~r~lify
and clarify language, roake cer-
tain additions and deletions, and
extend the term.
4/27/87
City Manager
Report of the City Planning Com-
mission recorrmending the renaming
of the Kimball Avenue/Ilollins
Road, N. E. and Hollins/Read
Road, N. E. Thoroughfares.
6/1/87
City Manager
Report regarding the homeless.
6/22/87
Robert A. Garland
WilliemF. Clark
Kit B. Kiser
Bids for 1987 Roof Replacement
No. 2 - Roanoke Regional Airport
Terminal Building - Roof Levels
G and tt.
7/27/87
City Manager
Reco~o~endations of the Youth
Services Citizen Board contained
in the Board's Annual Report/
Annual Plan.
Pending Items from July 10, 1978, through August 24, 1987.
~eferral Date Referred To Item
8/10/87
City Manager
l!tayor'$ 1987 State of the City
Recortrr~ndation No. i - develop-
ment of a five-year strategic
plan for the City of Roanoke.
8/10/87
City Manager
Request of Kenneth R. Sharp that
an alley running between
Montclair Avenue and Kenwood
Boulevard, S. E., more specifi-
cally running between Lots 19 and
20, Block 16, and approa~imately
128.1 feet in length, be per-
manently vacated, discontinued
and closed.
8/10/87
City Manager
Matter regarding status and
funding of the Peters Creek Road
project.
-2-
Office of ~e City Cler~
September 16, 1987
File #164-42-67-87
Mr. Greg Fei d mann, Chairman
Special Events Committee
2102 Wycliffe Avenue, S. W.
Roanoke, Virginia 24014
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
I am enclosing copy of the remarks of Mr. Jerry Clevenger,
senting The Samaritan's Inn, with regard to drinking at
ties on the City Market and Festival-in-the-Park, which
were presented at a regular meeting of the Council of the
Roanoke held on Monday, September 14, 1987.
repre-
activi-
remarks
City of
On motion, duly
were referred to
seconded and adopted, Mr. Clevenger's
you for your information.
Sincerely, ~~
Mary F. Parker, CMC
City Clerk
remarks
MFP:ra
cc:
Mr. Jerry Clevenger, The Samaritan's Inn, P. O. box 5534,
Roanoke, Virginia 24012
Mr. George C. Snead, Jr., Director of A~linistration and
Public Safety
Mr. E. Laban Johnson, Special Events Coordinator
Room 456 Municipal Building 215 Church Avenue, S.W. RoanoRe, Virginia 2401 t (703) 98%2541
The Samaritan's Inn
P. O. Bex 5534 Roanoke, Virginia 2401
Home Phone: 366-8942
August 31, 1987
The Honorable Mayor Noel Taylor
and Membere of City Council
215 Church Ave. 5. W.
Roanoke, Virginia
Dear. Mrs. Bowles and Gentlemen:
I and many others have written letters to our Mayor and the City
Council concerning the drinking at the activities on the City Market
and the Festival in the Rark.
I would like to appear before our City Government on 5eptember 14,
at City Council meeting to share our concerns about this matter.
Thank you for your consideration.
Sincerely yours,
Jerry Clevenger
"A MINISTRY REACHING PEOPLE WHERE THEY ARE POR CHRIST"
REMARKS OF JERRY CLEVENi~R,
DIRECTOR OF SAMARITAN INN,
ON iVDNDAY, SEPTEI¥~ER 14, 1987
Vice Mayor Musser, Mt~nbers of City Council, and Mr. Herbert: I thank you all
for giving rr~ the time to come before you to speak of my concerns and others at
this time. I don't want to stand here and criticize you and shout for some of
the decisions that you've mede in the past. I try to put myself in your shoes
and understand your positions and your decisions. I know some mtlst be hard,
some are easy, and I'm sure you've l~ld some that you wish you could take bock.
Let me walk through this for a couple of ~nts if you will, and I shall be
finished. About fifteen years ago, [ stood before our City Government at that
time concerned about the massage parlors and the book stores. Very little was
done, but eventually they were closed. About a year and a half ago, I spoke
with Mr. Herbert about a erin's strip show we were having here in the City of
Roanoke, at the Civic Center, because I was going to protest and have a ~nrch
against that. He did his job well...he talked me out of it. He informed me
that they had legal rights and we had to rent our Civic Center to them for
that purpose. Question: I asked why do other towns and cities say "no" to such
events and we say "yes". This past s~rr~er, it about blew my mind when we
allowed the deadbeats to carrep at the Civic Center indulged into their life. We
have a beautiful city and one that we all love. I ask let's not dirty
it...let's learn to say no.
We have four events, it has been pointed out to me, that allows outdoor drinking
of beer, and I ask the question again...why not soft drinks? Mrs. Reagan, our
First Lady, was asked once by a young person, "how do you stop drinking"? She
replied, "just say no". The Pope this past weekend--interesting--he made a
speech to a group of people. He in return, replied again, just say no to
drinking and drugs. One of our nation's, our state's, and our city's greatest
problems is alcoholism. Statistics show that there are 450,000 people added to
the list each year, and it hurts me to say that 52% of these are women.
As I tried to walk in your shoes and understand your position, I pray that you
would walk in my shoes and understand my position at this point. For the past
ten years as I have given my life to work and help those who are on alcohol and
to see the results from one that's under the influence of alcohol...women beaten
and abused, children scared and abused, roan and women with broken arms and legs,
black eyes, busted lips, swollen faces, loss of speech, and lack of respon-
sibility to the point that our Social Services have to pay rr~st of their monthly
expenses. A former Governor of California when he took office under his admi-
nistration, said there would be no drinking at city activities. President
Carter, under his administration, said there would be no hard drinking while he
was in the White House. It is estimated that 50 to 75% of all crime, is alcohol
related, and we as a city are participating in this. Recently, at the beach
party, which I attended, the last one that we just had, which I attend rr~st of
them out of curiosity...so recently at the beach party, there were young methers
carrying little children on their hips, holding the hand of another toddler,
walking through the crowd, not only with their beer, but hearing the cursing
also. As I walked through the parking lot, literally, I was embarrassed and
ashamed, to hear the cursing and the language of those who were standing around
me in the darkness. I wouldn't bring my family dowa to such events or friends
visiting our city. Walking back to my car that evening, one black from the
beach party, came this Z-28, which is an automobile, at a high speed, turning
off of Jefferson onto Church, almost lost control, but just missed two parked
vehicles. Two blocks dov, n the sar~ street, the same thing almost happened again
wi th another automob i l e.
We no longer have the privilege of being insured by insurance corr~anies, to my
understanding anyway, ~ understand we are self-insured. Someday the taxpayer is
going to have to make a big, large settlement because of an accident at these
part i es.
I have received letters from different heads of the City Government. I received
one from the gent leman who out-talked r~e at one of the other protests, and in
his letter, he r~tde it very clear that we had these four outdoor events and also
that the ABC Board had corrmended the City for the way they handle it, by not
selling to younger people. I'm not here for that. Of course, the ABC Board is
also in the business of selling, which they will not ad~it, but they are. It
also says in here that there is no public drwnkenness ever allowed or tolerated
at any of their events. I am not speaking of that. I know this. We do not
allow this, I know it. I am not saying that people ander age are purchasing. I
am not saying that we should do away with the activities. I om saying let the
restaurants and the taverns serve the alcohol beverages. That's why they buy
licenses. At the activities, let's have some soft drinks. Let's have a festi-
val, enjoyment with large crowds of people from our City and our neighboring
counties. I'm not saying stop this altogether, but on dov, n in my letter here
that I received, and I'll finish on this, it states that the co~r~nittee presents
many events which do not involve alcoholic beverages, such as forthcoming
Country Livin~ Festival and Fair and that's beautiful..I think it's great. And
our annual Christmas Tree lighting ceremony on Thanksgiving evening...hooray,
I'm going to get my mother to corr~ dov, n next time. We urge you to attend and
support one of these, but I may like to go to one of the others also. I'm not
saying stop contributing. I am saying to stop contributing to the problem of
alcoholism and cut dov~ on crime and get people off the social services
programs. This decision is yours. I ask you to not set your eyes on my opi-
nion, or on the tax revenue, but on the future of our young people. Each
sociable drink kills 10,000 brain cells which makes this body and yours func-
tion. Fortunately, our Lord gave us 150 billion, but over a period of years, it
does kill them more and rr~re. Alcohol is recognized by the Medical Association
as a drug, and we are contributing to that. I ask, let's have fun and games,
but let's do it without alcohol and help our next generation as we build our
standards and morals into our beautiful City.
And I thank you.
Office of the City Qerk
September 16, 1987
File #60-123
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28785, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, appropriating $162,476.00 to certain accounts
within the Public Safety Category (Jail), to provide for the
hiring of eleven additional Jail staff positions, which Ordinance
was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 14, 1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc:
Mr. John McE. Garrett, Executive Secretary, Compensation Board,
Con'~nonwealth of Virginia, P. 0. Box 3-F, Richmond, Virginia
23206-0686
Mr. W. Robert Herbert, City Manager
Mr. W. Alvin Hudson, City Sheriff
Mr. George C. Snead, Jr., Director, Administration and Public
Safety
Mr. Eric C. Turpin, Manager, Personnel Management
Room 456 Municipal Building 2t5 Church A~.,nue, S.W. Roanoke, Virginia 240tl (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe ]4th day of September, ]987.
No. 28785.
AN ORDINANCE to amend and reordain certain sections
1987-88 General Fund Appropriations, and providing for an
emergency.
of the
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Public Safety
Jail (1-5) ......................................
Revenue
Grants-in-Aid Commonwealth
Other Categorical Aid (6) .......................
1) Regular Employee
Salaries
2 VSRS Retirement
3 FICA
4 Hospitalization
Insurance
5 Life Insurance
6 City Jail
(001-024-3310-1002)
(001-024-3310-1110)
(001-024-3310-1120)
$130,962
15,166
9,679
(001-024-3310-1125) 5,346
(001-024-3310-1130) 1,323
(001-020-1234-0651) 162,476
$21,872,681
3,060,143
47,508,160
11,570,216
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Roanoke, Virginia
September 14, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Member of Council:
I concur in the attached report with reference to additional jail staffing.
Respectfully submitted,
City Manager
WRH/a
Roanoke, Virginia
September 14, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Subject: Additional Jail Staffing
Dear Members of City Council:
I. Background:
The new Roanoke City Jail facilit~ was completed and occupied in June,
~979, with a rated inmate capacity of 163, with 209 beds available.
Jail staffing level was a total of 77 personnel.
Addition to the Roanoke Cit~ Jail facility, completed in February,
~987, increased the rated inmate capacity of the facility to 236, with
an additional 100 beds, for a total of 309 beds available.
Inmate population has increased from 162 (June, 1979) to almost 300
inmates at times on weekends. The average daily population for F'FT~cal
Year 1986-87 was 244.
Jail personnel staffin9 level was set at 77 positions when the faci-
lity was occupied in June, 1979. This leal presently totals 81 posi-
tions, an increase of only ~ positions. --
II. Current Situation:
A. Staffin9 studies for Jail personnel were recently conducted separately
by members of the Department of Corrections, Adult Community
Facilities, Roanoke Sheriff's Department and the Department of
Criminal Justice Services. These studies indicated a need for addi-
tional Jail staffing ranging from 1__~5 to 3_.~2 positions.
B. A request for twenty-six (26) additional staff positions was made by
~he City Sheriff to the State Compensation Board for funding in Fiscal
Year 1987-88. This request was not approved in the July 1, 1987,
State budget package and a notice of appeal was filed with the Board
on July 2, 1987.
C. Eleven (11) staffin9 positions were approved by the State Compensation
Board on August 12, 1987, which included ten (10) Deputy Sheriff posi-
tions and one (1) Cook, as a result of the City Sheriff's appeal.
Honorable Mayor and Members of City Council
Page 2
III.
Issues in order of importance are:
A. Adequate jail staffing.
B. Cost.
C. Funding.
IV. Alternatives:
A. City Council approve the eleven (11) additional Roanoke City Jail
~taff positions as provided by the State Compensation Board.
1. Adequate Jail staffin9 would be enhanced, however, a continued
effort would be made to seek approval of four (4} additional
Deputy Sheriff positions in January, 1988.
2. Cost - Cost of providing salaries and fringes for these eleven
(--i-~positions will be $162,476 for Fiscal Year 1987-88.
3. Fundin9 for these positions would be reimbursed by the State.
B. City Council not approve the eleven (11) additional Roanoke City Jail
staff positions as provided by the State Compensation Board.
1. Adequate Jail staffin~ would not be met in providing desired
security of inmates within the Roanoke City Jail facility.
2. Cost would not be an issue.
?ndin~ of staff positions for the Roanoke City Jail would be in
Jeopardy if not filled because of large number of requests for
positions by Sheriffs across the State and the few positions which
had been provided by the General Assembly.
V. Recommendation:
City Council concur in Alternative "A", thereby approving the hiring
of eleven (11) additional Jail staff positions.
Appropriate $162~476 to the following accounts:
1. Salaries 001-024-3310-1002 $130,962
2. VSRS (Retirement) 001-024-3310-1110 15,166
3. FICA 001-024-3310-1120 9,679
4. BC/BS 001-024-3310-1125 5,346
5. Life Insurance 001-024-3310-1130 1~323
Total $162,476
Honorable Mayor and Members of City Council
Page 3
C. Increase the revenue estimate from the Commonwealth of Vir~ini.
Account #001-020-1234-0651, in the amount of $162~476. '
AH.DHD.mds
Respectfully submitted
W. Alvin Hudson
City Sheriff
J T SHROPSHIRE
JOHN McE GARRETT
COMMONWEALTH of V RG NIA
COMPENSATION BOARD
P, O. BOX 3~F
RICHMOND, VIRGINIA 23206-0686
(804) 786-3886
August 13, 1987
Mr. William A. Hudson, Jr.
Sheriff
City of Roanoke
P. O. Box 494
Roanoke, Virginia 24003
W H FORST
W J KUCHARSKI
Dear Sheriff Hudson:
This will confirm action taken by the Compensation Board since
its meeting with you in Richmond, Virginia on Tuesday, July 14, 1987.
Due to recent new construction at the Roanoke City Jail,
approval has been granted for ten new C7 positions at an annual
salary of $16,167 and one Cook-A position at an annual salary of
312,945, effective date of employment.
Very truly yours,
J. T. Shropshire, Chairman
ohn McE. Garrett
Executive Secretary
JMcEG/kml
//Copy to: Governing Body
REVISED
Office c~ ~he Cl~/Oe~k
September 25, 1987
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28786, authorizing the exe-
cution of a contract with One Number Information Systems, Inc.,
to provide for one call underground utility location service,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 14, 1987.
Sincerely, ~(/1~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc: Mr. Phil Thompson, President, One Number Information Systems,
Inc., P. O. Box 6894, Richmond, Virginia 23230
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Jesse R. Perdue, Jr., Manager, Utility Line Facilities
Room450 MunlclpalBulldlng 215 Church Ave~ue, S,W. Roanoke, Vlrglnla24011 (70,,3)98%2541
September 16, 1987
File #112-268
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
[ am attaching copy of Ordinance No. 28786, authorizing the exe-
cution of a contract with One Number Information Systems, Inc.,
to provide for one call underground utility location service,
which Ordinance was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, September 14, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Mr. Phil P~, President, One ?]umber Information Systems,.
Inc., ~$$i Cog' ' , :cD-~end, ~-3234 ~. ~. ~v-~
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Facilities
Room 456 Munlclpol Building 215 (~urch Avenue, S.W. Roanoke, 'virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF RO~]OKE,
The 14th day of September, 1987.
No. 28786.
VIRGINIA,
AN ORDINANCE authorizing the execution of a contract with One
Number Information Systems, Inc., to provide one call underground
utility location service; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City,
to execute and attest, respectively, an agreement with One Number
Information Systems, Inc., for the provision by such firm of one
call underground utility location service, as more particularly
set forth in the September 14, 1987, report of the City Manager to
this Council.
2. The contract authorized by this
amount not to exceed $10,000.00.
3. The form of the contract with such
by the City Attorney.
ordinance shall be in an
firm shall be approved
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
September 14, 1987
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Change in Management/Miss Utility of
Virginia Underground Location Service
I. Background:
Ao
Miss Utility of Virginia is a one call underground location
service located in Richmond, Virginia and has provided service to
the City of Roanoke and other utility companies in the Valley
since February 1, 1983.
Bo
Miss Utility of Virginia is operated and managed by Chesapeake
and Potomac Telephone of Virginia.
Judge Harold Greene, U. S. District Court ruled in March of 1987
that Northwestern Bell could not operate a one call system. This
decision filtered down to all one call systems affecting C & P's
management of Miss Utility.
II. Current Situation:
One Number Information Syst-ms, Inc. was selected by members of
Miss Utility on July 8, 1987 to be the new operator of the
underground location service.
City of Roanoke will need to sign a new contractual agreement
with One Number Information Systems, Inc., as a participating
member to receive services.
C. Cost under the previous contract for FY 86-87 was $3,294.90.
III. Issues in order of importance:
A. Need
B. Legal Requirements
C. Cost
D. Fundin~
E. Term of contract
Page 2
IV. Alternatives:
Council authorize the City of RoanokP to enter into a contractual
agreement with new management of Miss Utility of Virginia
effective October 5, 1987.
Need - A one call system is the most efficient and reliable
means of providing protection from damage to the City of
Roanoke's underground infrastructure.
Public law requires that companies having underground
facilities provide a one call system for notification of
intent to excavate.
Cost to provide service to the City of Roanoke will be
approximately $3,000.00 annually.
Fundin~ is provided in the Utility Line Services operating
budget for FY 87 in Account No. 006-056-2625-2010.
Term of contract is three (3) years renewable at the end of
term on an annual basis.
Council not authorize the City of Roanoke contract with new
management of Miss Utility of Virginia.
Need to provide a one call system to protect the City's
underground infrastructure will not be met.
2. Legal requirements provided by public law will not be met.
3. Cost to provide same service, including start up cost,
individually by City of Roanoke would be prohibitive.
4. Fundin~ in the current FY budget will not be sufficient to
start individual system by the City.
5. Term of contract is a moot issue.
V. Recommendation:
City Council authorize the City Manager to enter into a contractual
agreement on behalf of the City in form approved by the City Attorney
with One Number Information System, Inc. as a member of Miss Utility
of Virginia to provide a one call system.
WRH:JHP:afm
Respectfully submitted,
W. Robert Herbert
City Manager
CC:
City Attorney
Director of Finance
Manager, Utility Line Services Department
Office of ~e City Clen~
September 16, 1987
File #178
Mr. W. Robert lferbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28787, authorizing the exe-
cution of an agreement with the Virginia Housing Development
Authority providing for an allocation of a total of $400,000.00
in mortgage financing for certain areas of the City, and
authorizing certain other action relating thereto, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1987.
Sincere
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
CC:
Mr. Robert J. Adams, Program Development Director, Virginia
Housing Development Authority, 13 South 13th Street,
Richmond, Virginia 23219-4188
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Ronald H. Miller, Building Co~nissioner/Zoning
Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98'1-2541
5A2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28787.
A RESOLUTION authorizing the execution of an agreement with the
Virginia Housing Development Authority providing for an allocation
of a total of $400,000 in mortgage financing for certain areas of
the City, and authorizing certain other actions relating thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council hereby authorizes the execution by the City
Manager, for and on behalf of the City, of an Urban Preservation
and Infill Program Targeted Areas Allocation Agreement with the
Virginia Housing Development Authority (VHDA), dated September 3,
1987, providing for the allocation by VHDA of a total of $400,000
in mortgage financing at the rate 9.25 percent or less interest
for the purchase of properties located within those areas of the
City set out in such Agreement, and as identified in a report of
the City Manager to Council dated September 14, 1987.
2. The City Manager is empowered and directed to select such
financial institutions as are necessary to receive and process loan
applications in the City as a part of the program described above,
such selections to be made in the manner set
the above-referenced report from among those
to do so.
out and described in
institutions eligible
ATTEST:
City Clerk.
~,ITY Ci =' ' ' 'Roanoke, Virginia
September 1/~, I957
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Offer of Home Purchase Loan Funds to the City from
the Virginia Housing Development Authority (VHD^)
I. Background:
VHDA makes loans at below-market interest rates for home
purchase, construction or purchase and repair, to families
with income generally in the $12,000 - $35,000 range.
Urban Preservation and Infill Program, specifically designed
for older neighborhoods, was begun by VHDA in the spring of
1981.
VHDA has regularly made allocations of these loan funds for
older areas of Roanoke since 1981.
No funds come directly to the City from this program, which
is administered by local commercial lenders.
Il. Current Situation:
Homeownership~ rehabilitation and new construction in
Roanoke's older neighborhoods have been enhanced through
past VHDA allocations.
VHDA has offered the City an additional allocation of
St~00~000 at an initial interest rate of 9.25% to be loaned in
"Targeted Areas" (see Attachments ^ and B). This interest
rate may be adiusted periodically to reflect changes in
commercial lending rates. The allocation is effective
through September 3, 1985.
Loan applications are received and processed by private
financial agents, selected for each allocation on a rotating
basis.
III. Issues:
A. Cost to the City.
B. Impact on neighborhood~ and homeownership opportunities.
Page 2
IV.
Alternatives:
A. Authorize the City Manager to execute the commitment
agreement with VHDA in the amount of $#00,000
(Attachment A), and to select the financial agents to
service the program on a rotation basis as has been past
practice.
I. Cost to the City would be nothing. The City already
publicizes the availability of VHDA financing as an
alternative. No other financial or legal liability is
incurred by the City under this program. No loan funds
come directly to the City government.
2. Impact on neighborhoods and homeownership opportunities
would be positive in that these loans encourage new
construction and rehabilitation and make it more
feasible for moderate-income families to become
homeowners.
B. Do not authorize the City Manager to execute the commitment
agreement to accept the allocation of loan funds.
1. Cost to the City would be nothing, except in
terms of lost opportunity to increase homeownership.
2. Impact on neighborhoods and homeownership opportunities
would be negative, as a possible resource for
homeownership, new home infill construction, and
rehabilitation would not become available.
Recommendation:
Concur in Alternative A, thereby authorizing the City Manager to
execute the commitment agreement with VHDA for Sg00,000 in
home purchase loan funds in the areas shown on Attachment B,
and to select financial agents to service the loans according to
past practice of rotation.
Respectfully submitted,
W. Robert Herbert
City Manager
W RH:HDP:cmh
Attachments
CC:
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
A~achmenb A
VIRGINIA
HOUSING
DEVELOPMENT
AUTHORITY
13 SOUTH 13TH STREET RICHMOND
SEP I 1987
Iloanok~ UH,~ of Community
Pla,n hi[ & Economic
Executive Director
VIRGINIA 23219-4188
TELEPHONE 804/782-198(~
August 26, 1987
Mr. Dan Pollock
Roanoke Office of Community Planning
Room 355 - Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Dear~
Enclosed is a Commitment Agreement for Target Area funds
from the 1986 C-1 Single Family bond issue. These funds are
available for use only in IRS approved Target Areas. Please have
this Agreement signed by the appropriate person and return it to
me as soon as possible. Also provide me with the names and
addresses of the lenders that these funds will be assigned to.
These target area funds will be available on September 3,
1987 and will expire September 3, 1988. The initial rate will be
9.25%. The rate on these funds is subject to change upon
notification by the Authority and will have the same rate as the
Single-Family first-come, first served program. We will let you
know in advance when the rate changes. If you should have any
questions, please do not hesitate to give me a call. Best
wishes.
Very truly yours,
Ro~oJ. Adams
Program Development
Director
RJA:dw/mc8
Enclosure
VIRGINIA HOUSING DEVELOPMENT AUTHORITY
URBAN PRESERVATION AND INFILL PROGRAM
~ARGETED AREAS ALLOCATION AGREEMENT
THIS AGREEMENT, made as of the 3rd day of September, ]987, by
and between the VIRGINIA HOUSING DEVELOPMENT AUTHORITY, a political
subdivision of the Commonwealth of Virginia (hereinafter referred to
as the "Authority") and the City of Roanoke
(hereinafter referred to as the "Locality");
W I TNE S S E T H:
WHEREAS, the Locality has applied to the Authority for mort-
gage financing for purchasers of single family dwelling units which
are eligible under the Urban Preservation and Infill Program (herein-
after the "UP & I Program") in Richmond, Virginia;
WHEREAS, the Authority expects to make available its
Commonwealth Mortgage Bonds, 1986 Series C (the "Series C Bonds"),
portion of the proceeds of which are expected to finance mortgage
loans in "Targeted Areas" (as hereinafter defined).
a
NOW, THEREFORE, in consideration of the premises aforesaid,
the commitments herein contained and other good and valuable con-
sideration, thc parties agree as follows:
Reservation of Funds. Subject to the terms and conditions
herein, the Authority hereby agrees to make an allocation (the
"Allocation") for the Locality in the amount of $ 400,000.00
(the "Allocated Funds") to be used to provide mortgage loan
financing under the Authority's single family mortgage loan
program (the "Program") for persons and families of low and
moderate income who purchase single family dwelling units which
are located within Targeted Areas (as defined in paragraph 2
below). The Locality hereby accepts such Allocation. Mortgage
loans to be financed with the Allocated Funds shall be
originated, processed and disbursed by the
Processing/Disbursing/Servicing Agents ("PDS Agents") in
accordance with this Agreement, Rules and Regulations of the
Authority, the PDS Agreements between the Authority and the PDS
Agents, the Authority's Processing and Disbursing Handbook and
the Authority's Procedures, Instructions and Guidelines for the
Program.
Use of Funds. Ail mortgage loans made pursuant to this Agreement
must be for the purchase of properties which are located within
Qualified Census Tracts and/or Approved Areas of Chronic Economic
Distress, ("Targeted Areas") as defined in Section 143 of the
- 1 -
Internal Revenue Code, as amended, and the regulations issued
thereunder (herein "Section 143"). If no such areas are approved
within 90 days of the date of this Agreement, the Authority may
recapture these funds and reallocate such funds to other approved
areas.
Allocation Periods. Subject to the provisions hereof, the
Allocated Funds will be allocated for the Locality until the
latter of September 3 , 19 88 , or one year from the date the
Authority determines that "funds are first made available with
respect to Targeted Area residences" for purposes of Section 143.
To the extent that such funds are not committed, settled and
disbursed by said date, such funds shall (at the option of and to
the extent deemed appropriate by the Authority) no longer be
deemed Allocated Funds for the Locality and may be used by the
Authority for any lawful purpose.
Rate of Interest.
(a)
Initial Interest Rate. Mortgage loans made pursuant to this
Agreement ("Targeted Mortgage Loans"), the application for
which were received by the applicable PDS Agent before the
effective date of the first notification, if any, sent
pursuant to subsection b. of this section shall bear
interest at a rate of 9.25 %.
(b)
Changes in Interest Rate. The Authority may from time to
time by written notification to the Locality thereof, adjust
the interest rate to be charged on Targeted Mortgage Loans
the applications for which are received by the applicable
PDS Agent on or after the effective date of such
notification. Such new rate shall be specified in the
notification and shall have been determined in accordance
with the resolutions authorizing the issuance and sale of
the Series C Bonds.
Loans to One-Person Households. The Authority shall not impose
any limit on the number of mortgage loans made to one-person
households pursuant to this Agreement.
Reduction of Amount of Allocated Funds. The Authority may,
any time and from time to time, reduce the amount of the
Allocated Funds for the Locality if:
at
(a)
The Authority has determined that it is unlikely that mort-
gage loans will be committed, settled and disbursed within
the time period set forth in paragraph 3 hereof in the
amount of the Allocated Funds, in which case the Authority
may reduce the amount of Allocated Funds to such amount as
the Authority determines will be fully committed, settled
and disbursed within such period; or
(b) The Authority is unable to make available a sufficient
aggregate principal amount of the Series C Bonds to enable
- 2 -
it to provide the total amount of Allocated Funds set aside
for all localities for Targeted Areas under the UP & I Pro-
gram and therefore agrees that any determination made by the
Authority pursuant to this paragraph 6 above shall be final
and binding on the Locality.
The Locality understands and agrees that the Authority has made the
determination that the Allocated Funds must be committed, settled and
disbursed within the time periods set forth in paragraph 3 hereof in
order to assure the success of the Authority's UP & I Program and
therefore agrees that any determination made by the Authority pursuant
to this paragraph 6 above shall be final and binding on the Locality.
Termination of Allocation of Funds. The Authority may, at any
time, terminate the allocation of Allocated Funds for the Local-
ity upon 30 days written notice to the Locality that the Author-
ity has determined (a) that the Locality is not complying with
the terms of this Agreement and/or the terms of the UP & I
Program or other agreements between the Locality and the
Authority, or (b) that termination is necessary to comply with
the tax covenant in the General Bond Resolution for the Series C
Bonds or (c) that termination is necessary to comply with Section
143.
Obligation of the Locality to Advertise. The Locality shall
assist the Authority and the PDS Agents in using reasonable dili-
gence to place the Allocated Funds in qualified mortgages within
the meaning of Section 143. As part of said duty to assist the
Authority and the PDS Agents, the Locality shall be required to
make available the availability of these funds in the manner pre-
scribed bp the Authority, and shall provide evidence to the
Authority of its compliance with this requirement.
Conditions Precedent. Ail rights, covenants and duties of the
parties hereto are contingent upon the Authority's making
available the Series C Bonds within 90 days of this Agreement at
such interest rates and upon such other terms and conditions as
are acceptable to the Authority. In the event that the Authority
fails or is unable to make available such Series C Bonds, this
Agreement shall be null and void as of the date hereof.
10.
Choice of Law; Miscellaneous. This Agreement shall be construed
in accordance with the laws of the Commonwealth of virginia. Ali
provisions contained herein are severable and should any pro-
vision be held invalid by a court of competent jurisdiction, the
remaining provisions shall remain in full force and effect. In
addition, all documents, resolutions and agreements referred to
in this Agreement shall be deemed incorporated herein by refer-
eRce.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement by their duly authorized representatives, as of the day and
year first above written.
VIRGINIA SING DEVELOPME] ' AUTHORITY
By:
Dor~ld L. Ritenour,~Di~ectoi~-
Single Family Development
LOCALITY
By:
Its:
DATE:
- 4 -
Office of the City Clen~
September 16, 1987
File #236-323
Mr. Wo Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28789, accepting a Library
Services and Construction Act Title I Grant for the Roanoke City
Public Library, which Resolution was adopted by the Council of
the City of Roanoke at a regular meeting held on ~4onday,
September 14, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Eno.
cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Ritchie, Director of Human Resources
Ms. M. Emily Keyser, Acting City Librarian
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanc~e, Virginia 24011 (703) 98%254.1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28789.
A RESOLUTION accepting a Library Services and Construction
Act Title I Grant for the Roanoke City Public Library.
BE IT RESOLVED by
1. The grant to
tion Act Title I Grant
the Council of the City of Roanoke that:
the City of a Library Services and Construe-
in the amount of $60,000, to be used for
improving bookmobile services to the physically handicapped or
culturally disadvantaged, is hereby ACCEPTED.
2. That W. Robert Herbert, City Manager, or his designee,
are hereby authorized to execute any and all requisite documents
pertaining to the City's acceptance of this grant and to furnish
such additional information as may be required in connection with
the City's acceptance of the foregoing grant.
ATTEST:
City Clerk.
Office of the City Cle~
September 16, 1987
File #60-236-323
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance ~io. 28788, amending and reor-
daining certain sections of the 1987-88 General Fund
Appropriations, appropriating $60,000.00 to the Library budget,
Vehicular Equipment, in connection with a Library Services and
Construction Act Title I Special Project Grant which has been
awarded to the Roanoke City Public Library by the Virginia State
Library, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Alonday, September 14,
1987.
Sincerely, ~l~
Ma'ry F. Parker, CMC
City Clerk
MFP:ra
cc:
Air. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Air. James D. Ritchie, Director of Human Resources
Ms. M. Emily Keyser, Acting City Librarian
Room 456 Municipal Building 215 Church Avenue, S,W. Roanoke, Virginia 24011 (703) 98t-254t
... 5A3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe ]4th day of Septembers ]987.
No. 28788.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
· THEREFORE, BE IT ORDAINED by the Council of the City of
Roanok~ that certain sections of the 1987-88 General Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Parks, Recreation and Cultural $ 2,933,080
Libraries (1) ....................................... 1,527,042
Revenue
Federal Grants-in-Aid
Federal Aid to Libraries (2) ........................
1,472,355
60,000
(1) Vehicular Equipment (001-054-7310-9010)
(2) Fed. Aid to Libraries (001-020-1234-0705)
$ 60,000
60,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
Honorable Noel C. Taylor, Mayor, and City Council
Roanoke, Virginia
September 14, 1987
Members of Council:
SUBJECT: LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) TITLE I GRANT
I. BACKGROUND
Ao
A Library Services and Construction Act (LSCA) Title I
Special Project Grant for $60~000 has been awarded to the
Roanoke City Public Library by the Virginia State
Library.
The special project category under which the Library
applied for the grant was for "improving access to public
library resources and services for the least served
populations in the state including programs for the
individuals with handicapped conditions and programs and
projects in urban and rural areas."
The Library is a sub-regional library for the blind and
physically handicapped serving the population of the
Fifth Planning District.
Do
A recreational vehicle was purchased in 1974 with a
federal grant and converted into a bookmobile to provide
library service to Craig County and to the portion of the
City's population that do not have easy access to regular
library services at the Central Library or its branches
because of their place of residence or physical
disability.
II. CURRENT SITUATION
The Extension Department of the Library through use of
the bookmobile is responsible for service to the
following areas:
1. Craig County.
2. Nine nursing homes and retirement complexes.
3. Twenty-seven home-bound patrons in the City of
Roanoke.
The current bookmobile has no easy access for the
physically disabled and is chronically in need of major
repairs.
Co
The grant, which must be expended by June 1, 1988, must
be used to purchase a specially equipped bookmobile to
accommodate physically-disabled patrons.
III.
Library Administration recommends the $60,000 be used to
purchase a new bookmobile which is specially equipped
with a wheelchair lift to replace the current bookmobile.
ISSUES
Direct library service to the physically and/or
culturally disadvantaged.
B. Budget concerns.
C. Compliance with regulations of grant.
IV. ALTERNATIVES
Accept the Library Services and Construction Act Title I
Grant for the Roanoke City Public Library and appropriate
6)[~-~,000 to the Library's FY 87-88 budget.
Direct library service to the physically and/or
culturally disadvantaged.
a)
Library could expand its level of service to
those urban and rural registered patrons who
are identified as members of special
populations.
(1) Home-bound elderly.
(2) Physically handicapped.
{3) Visually impaired.
{4) Culturally disadvantaged because physical
disability or economic status prevents
access to conventional public library
services.
b) Wheelchair lift will allow patrons the
independence of selecting their own library
materials.
2. Budget concerns.
a)
The new bookmobile would require the same
expenditure or less than is now budgeted for
the current bookmobile.
b)
Present staff~ equipment? and supplies are
adequate.
c)
No funding beyond present budget allocations is
necessary. No additional cost to the City is
required.
Compliance with regulations. The expenditure would
be in compliance with the regulations governing
receipt of the LSCA Title I Grant.
Do not accept the Library Services and Construction Act
Title I Grant for the Roanoke City Public Library and do
not appropriate $60,000 to the Library budget for FY
87-88.
Direct library service to the physically and/or
culturally disadvantaged.
a)
Library service to these special populations
would remain at current level as long as
present aging bookmobile lasts.
b)
No expanded service or programs would be
possible.
2. Budget concerns. Not an issue.
3. Compliance with regulations. Not an issue.
V. RECOMMENDATION
City Council concur with Alternative A and accept the
Library Services and Construction Title I Act Grant in
the amount of $60,000. Appropriate the funds to the
Library Budget for FY 87-88, $60~000 to Vehicle
Equipment~ #001-054-7310-9010.
Establish a revenue estimate of $60~000 for the LSCA
Title I Grant.
Authorize the City Manager or his designee to execute the
necessary documents accepting the grant for the Roanoke
City Public Library.
Respectful 1 y submitted,
W. Robert Herbert
City Manager
WRH/JDR/slw
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Director of Finance
James D. Ritchie, Director, Human Resources
M. Emily Keyser, Acting City Librarian
Office of the City C~erk
September 16, 1987
File #184
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28790, extending the
supplemental pay benefits provided for by Resolution No. 4748 for
Firefighter Curtis Roberts, Firefighter Clarence Brown, and
Senior Police Officer William Ralston, which Resolution was
adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, September 14, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
cc:
Mr. Curtis Roberts, 1018 Greenhurst Avenue, N. W., Roanoke,
Virginia 24012
Mr. Clarence Brown, 1830 Arlington Road, S. W., Roanoke,
Virginia 24015
Mr. William Ralston, 4320 Pennsylvania Avenue, N. E.,
Roanoke, Virginia 24012
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel M. Schlanger, Director of Finance
Mr. George Co Snead, Jr., Director, Administration and Public
Safety
Mr. M. David Hooper, Chief of Police
Mr. Harry P. McKinney, Acting Fire Chief
Mr. Eric Co Turpin, Manager, Personnel Management
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roonoke, Virginia 24011 (703) 98t-2541
t 5A
IN THE COUNCIL OF THE GITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28790.
A RESOLUTION extending the supplemental pay benefits provided
for by Resolution No. 4748 for certain public safety employees.
WHEREAS, Resolution No. 4748, adopted February 28. 1936, provides
that police officers and firefighters absent from duty because of
disabling injuries incurred in the line of duty shall suffer no loss
in compensation for sixty days;
WHEREAS, by Resolution No. 4748, Council has voluntarily estab-
lished a local benefit for the City's police officers and firefight-
ers, and eligibility for such benefit is determined solely by the
terms of Resolution No. 4748, not by the Workers' Compensation Act or
related law;
WHEREAS, Resolution No. 4748 requires that extension of benefits
provided for by such resolution beyond sixty days shall be only upon
authority of Council;
WHEREAS, by report of September 14, 1987, the City Manager has
recommended that supplemental pay benefits available to certain pub-
lie safety employees be extended beyond sixty days by authority of
Council.
THEREFORE, BE IT RESOLVED by the Council as follows:
1. The following firefighters and police officer shall retro-
actively be paid the difference between their base pay and any sums
received pursuant to
time periods set out below:
Firefighter Curtis Roberts
the Virginia Workers' Compensation Act for the
Firefighter Clarence Brown
Senior Police Officer William
Ralston
September 18, 1986,
through November 23, 1986;
February 28, 1986,
through March 10, 1986;
November 17, 1986,
through March 19, 1987.
2. Such employees shall under no circumstances receive payments
from the City, including Workers' Compensation benefits, in excess of
their regular base pay.
ATTEST:
City Clerk.
Roanoke, Virginia
September 14, 1987
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: ]kteasion of Pay Bemefits
I. Background:
Council Resolution No. 4748 of February 28, 1936,
established policy for payment of regular salaries in
lieu of other compensation paid by the City to employees
of Police and Fire Departments absent from duty due to
line-of-duty injuries not to exceed 60 days. However,
City Council may consider paying the employee injured in
the line of duty for additional time absent from their
regular duty, but in no event will payment be made until
authorized by Council.
B. Section 65.1-47-1 of the Workers' Compensation Act
creates the presumption that heart disease or
hypertension of firefighters or police officers and lung
disease in firefighters only is job related.
Workers' Compensation Personnel Operating Procedure
(P.O.P.) No. 4, was first promulgated in October, 1979,
and did not address the issue of occupational disease
because the City of Roanoke had not experienced any
heart, hypertension, or lung claims.
P.O.P. No. 4 was revised in June, 1984, to reflect the
City's intent that supplemental pay (the difference
between the Workers' Compensation pay and the
individual's regular earnings) would be received by
employees suffering bodily injuries in the line of duty
only.
Three Public Safety employees have suffered heart attacks
and were covered by Workers' Compensation:
1. Firefighter Curtis Roberts ............. July 19, 1986
2. Firefighter Clarence Brown ......... December 29, 1985
3. Senior Police Officer William Ralston-August 17,1986
II. Current Situation
Mayor and Members of Council
Subject: Extension of Pay Benefits
September 14, 1987
Page 2
P.O.P. No. 4 was further revised on March 19, 1987, to
eliminate any ambiguity and to clearly indicate the
Special Supplemental Pay Benefit provided police officers
and firefighters injured in the line of duty has no
application to ordinary diseases of life such as heart
attacks.
March 27~ 1987~ the Personnel and Employment Practices
Commission found in favor of Firefighter Curtis Roberts
regarding availability of supplemental pay benefits for
heart disease under P.O.P. No. 4. PEPC did not consider
amended P.O.P. No. 4 because the amendment came after
Firefighter Roberts' heart attack.
Firefi~hter Curtis Roberts returned to duty November 24,
1986.
D. Firefi~hter Clarence Brown returned to duty March 11,
1986.
Senior Police Officer William Ralston underwent by-pass
surgery and has not returned to duty.
City Council authorization is required for supplemental
pay benefits beyond 60 days for Firefighter Roberts,
Firefighter Brown, and Senior Police Officer Ralston.
III. Issues:
A. Morale
B. Cost
IV. Alternatives:
A. Authorize supplemental pay benefits for:
FirefiKhter Roberts in the amount of $1~091.88 to be
paid retroactive for the period of September 18,
1986, through November 23, 1986.
FirefiKhter Brown in the amount of $194.38 to be
paid retroactive for the period of February 28,
1986, through March 10, 1986.
Senior Police Officer Ralston in the amount of
$3,201.44 to be paid retroactive for the period of
November 17, 1986, through March 19, 1987.
a) Employee morale will be enhanced.
Mayor and Members of Council
Subject: Extension of Pay Benefits
September 14, 1987
Page 3
b) Cost does not exceed funds budgeted.
Do not authorize paying Firefighter Roberts, Firefighter
Brown and Senior Police Officer Ralston supplemental pay
benefits beyond 60 days.
1. Employee morale will not be enhanced.
Cost will be reduced by one-third or $4~487.70, the
difference between their regular salary and Workers'
Compensation.
Recommendation is that City Council concur in Alternative "A"
and authorize retroactive supplemental pay benefits for
Firefighter Roberts, Firefighter Brown, and Senior Police
Officer Ralston for the periods exceeding 60 days.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:ECT:TYH:gs
pc:
City Attorney
Director of Finance
Director of Administration and Public Safety
Police Chief
Fire Chief
Office c/~he City Cle~
September 16, 1987
File #60-237-53B-102
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28791, amending and reor-
daining certain sections of the 1987-88 General and Capital Funds
Appropriations, as follows: appropriate $219,579.00 to the
General Fund Account No. 001-004-9310-9508, Transfers to the
Capital Projects Fund; increase the General Fund Revenue Estimate
for Flood Reimbursement, Account No. 001-020-1234-0858 by
$219,579.00; appropriate $200,972.00 to the Capital Projects Fund
Account No. 008-002-9574-9003, Flood of 1985; appropriate
$18,607.00 of Federal funds to the Mason Mill Bridge Account No.
008-052-9539-9002; and deappropriate $18,607.00 of bond funds
from the Mason Mill Bridge Account and return these funds to the
Streets and Bridges Category of 1985 Bond Series Account No.
008-052-9577-9181, which Ordinance was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday,
September 14, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc: Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
lit. David H. Dew, Budget Administrator
Room456 Municl~:~alBuildtng 215 (hurch Avenue, S.W. Roanc~e, Vlrginla24011 (703)98t-2541
5A 5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
lhe ]4th day of 5eptember, ]987.
No. 2879].
AN ORDINANCE to amend and reordain certain sections of the
1987-88 General and Capital Funds Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 General and Capital
Funds Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
General Fund
Appropriations
Non-Departmental
Transfers to Other Funds (1) ........................
Revenue
Miscellaneous
Flood Damage Reimbursements (2) .....................
Capital Fund
Appropriations
Other Infrastructures
Flood of 1985 (3) ...................................
Streets and Bridges
Mason Mill Rd. Bridge, N.E. (4-5) ...................
Capital Improvement Reserve
Public Improvement Bonds - Series 1985 (6) ..........
$10,744,004
219,579
$ 394,579
219,579
$ 1,257,978
875,298
8,551,826
587,643
5,891,040
5,208,456
1) Transfers to Capital
2) Misc. Flood Damage
Reimbursement
3) Appr. from Gen. Rev.
4) Appr. from Federal
5) Appr. from Bonds
6) Streets & Bridges
(001-004-9310-9508
(001-020-1234-0856
(008-002-9574-9003
(008-052-9539-9002
(008-052-9539-9001
(008-052-9577-9181
$ 219,579
219,579
200,972
18,607
( 18,607)
18,607
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
,?iTY ~ c',:~: i,: i~F Roanoke, Virginia
September 14, lg87
Honorable Mayor and City Council
Roanoke, Virginia
Subject: Funding Appropriations - Flood of '85
Dear Members of City Council:
I. Background:
A. September 1) 1987, the City of Roanoke received $589,378 from the
State Department of Emergency Services as partial reimbursement for
flood damage claims.
B. Partial payment received was deposited in the General Fund Revenue
Account #R 001-020-1234-0856 (Flood of '85).
II.
Current Situation:
A.
$589~378 was received, of which, $369,799 had been previously
appropriated and accounts receivable Were established. $18,607 was
received in excess of monies set up as a receivable on the Mason Mill
Bridge project and needs to be repaid to the 1985 Bond Issue for
streets and bridges. $200,972 needs to be appropriated and trans-
ferred to the Capital Fund for various flood activity accounts.
1. Mason Mill Bridge $313,685
a. Federal-Receivable (Acct. 008-1147) $288,516
b. State-Receivable (Acct. 008-1164) 6,562
c. 1985 Bond Issue (Acct. 008-052-9577-9181) 18,607
2. Wise Avenue Pedestrian Bridge
$ 74,721
a. Federal-Receivable (Acct. 008-1148)
b. State-Receivable (Acct. 008-1155)
$ 56,041
18,680
3. Capital - Flood of '85 (Acct. #008-002-9574-9003
$200,972
$589,378
III.
Issues:
A. Need.
B. Fund Availability.
Honorable Mayor and Members of City Council
Page 2
IV. Alternatives:
City Council appropriate $219~579, which is Federal and State flood
reimbursement, to repay a portion of 1985 Bond Issue account (streets
and bridges) and to provide for the continuation of selected projects
by the City in its flood recovery effort.
Need - Requested funds transfer is required to repay a portion of
the account 1985 Bond Issue and to provide funds for other pro-
jects not completed.
2. Fund Availability - Funds are available in the General Fund
Revenue Account #R-001-020-1234-0856 (Flood of '85).
City Council do not appropriate $219~579, which is Federal and State
flood reimbursement, to repay a portion of 1985 Bond Issue account
(streets and bridges) and to provide for the continuation of selected
projects by the City in its flood recovery effort.
Need - Some flood related projects may be delayed until other
reimbursements are requested and received. Also, a portion of the
1985 Bond Issue would not be repaid.
2. Fund Availability - Funds collected for flood reimbursement would
not be expended.
V. Recommendation:
City Council concur in Alternative "A" as follows:
A. Appropriate $219,579 to the General Fund Account #001-004-9310-9508,
Transfers to the Capital Projects Fund,
B. Increase the General Fund Revenue Estimate for Flood Reimbursement,
Account #001-020-1234-0856 by $219,579.
Appropriate $200,972 to the Capital Projects Fund Account
#008-002-9574-9003, Flood of 1985. Appropriate $18,607 of Federal
funds to the Mason Mill Bridge Account #008-052-9539-9002.
Deappropriate $18,607 of bond funds from the Mason Mill Bridge account
and return these funds to the Streets and Bridges Category of 1985
Bond Series Account No. 008-052-9577-9181.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:DHD:mds
Office of the Ci~' Clerk
September 16, 1987
File #60-265
Mr. Joel M. Schlanger
Director of Finance
Roanoke, Virginia
Dear Mr. Schlanger:
I am attaching copy of Ordinance No. 28792, amending and reor~
daining certain sections of the 1987-88 Grant Fund
Appropriations, providing for the appropriation of $8,101.00 in
litte, control funds to be transferred to the Clean Valley
Committee, which Ordinance was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, September 14,
1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
cc: Mr. Randy Smith, President, Clean Valley Committee,
3320, Roanoke, Virginia 24015
Mr. W. Robert Iferbert, City Manager
P. O. Box
Room 456 Municipal Building 215 Ghurch A'vu~ue, S.W, Roanoke, Virginia 24011 (703) 98"1-254¢
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28792.
AN ORDINANCE to amend and reordain certain sections of the
1987-88 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1987-88 Grant Fund
Appropriations, be, and the same are hereby, amended and
reordained, to read as follows, in part:
Appropriations
Community Development $ 102,845
Litter Control Grant 87-88 (1) ..................... 8,101
Revenue
Community Development $ 102,845
Litter Control Grant 87-88 (2) ..................... 8,101
1) Professional Srvcs. (035-002-5115-2010) $ 8,101
2) State Grant Recpts. (035-035-1234-7028) 8,101
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk
September 14, 1987
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
Joel M. Schlanger
Appropriation of Litter Control Grant
Council approved Resolution No. 28620, April 27, 1987,
designating the Clean Valley Committee, Inc., to develop a
coordinated litter control program for the Roanoke Valley. The
Committee was authorized to apply for certain grant funds from the
Commonwealth of Virginia for the operation of the program.
The application was approved in the amount of
$8,101.00. Resolution No. 28620 provided for the immediate
transfer of funds to the Clean Valley Committee upon receipt.
State funding of $8,101.00 was received by the City on August 27,
1987. I recommend the appropriation of $8,101.00 in litter
control funds in order that these funds may be transferred to the
Clean Valley Committee.
JMS:dp
WILBURN C. DIBLING, JR.
CITY A~rTORNEY
OFFICE OF THE CITY ATTORNEY
,~64 ~IUNICIPAL BUILDING
ROANOKE, VIRGINIA 2401
703-981-2431
September 14, 1987
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Nollan v. California Coastal Commission
Dear Mrs. Bowles and Gentlemen:
Soon after its opinion in First English Evangelical
Lutheran Church v. Los Angeles County, which was the subject
of a recent report from this Office to Council, the United
States Supreme Court announced its decision in its second
important land use case of its 1986-1987 term, Nollan v.
California Coastal Commission. As with its first case, I
do not believe that the Nollan case will pose any particu-
lar hardship for Virginia local governments, even though
the result was not the one sought by the governmental agency
involved.
The facts of the case are rather simple. The California
Coastal Commission (the "Commission") granted a permit to
the Nollans to replace a small bungalow on their beachfront
lot with a larger house upon the condition that they allow
the public an easement to pass along their beach, which was
located between two public beaches. The condition was not
an unusual one, and in fact all of the forty-three other
beachfront lots along the same tract of land that had ob-
tained coastal development permits from the Commission were
subject to the same condition.
The Nollans challenged the condition to this permit,
and argued, among other theories, that their property rights
were being taken unconstitutionally by the Commission's
actions. The case eventually was heard by the California
Court of Appeal, which ruled that the imposition of the con-
dition in question by the Commission did not violate the
Takings Clause of the Fifth Amendment of the United States
Constitution, as incorporated against the States by the
The Honorable Mayor and Members
of City Council
September 14, 1987
Page
Fourteenth Amendment. By way of background, the Fifth
Amendment states that private property may not be taken
by government without the payment of just compensation.
The issue in the Nollan case was whether requiring a beach
easement as a condition to development served a public pur-
pose directly related to the requirement of obtaining a
coastal development permit and, accordingly, was a reason-
able exercise of the Commission's land use regulatory
powers, or whether it was not directly related and amounted
to a "taking."
On appeal, the Supreme Court reversed the California
Court of Appeal, by a 5-4 vote in which former Justice
Lewis F. Powell provided the pivotal vote for the majority.
The majority stated that there would have been a clear "tak-
ing'' if the Nollans had been required to make an easement
across their beachfront available to the public on a perma-
nent basis simply in order to increase public access to the
beach, rather than conditioning their permit to rebuild on
their agreeing to do so. However, even conditioning the
permit on granting such an easement would be permissible,
the Court states, if it would substantially further some
governmental purpose that otherwise would justify denial of
the permit. Government's power to forbid particular land
uses in order to advance some legitimate police purpose
includes the power to condition such use upon some con-
cession of the owner, even a concession of property rights,
the Court says, so long as the condition furthers the same
governmental purpose advanced as justification for prohi-
biting the use.
In the Nollan case, the Court held that the Commission's
imposition of the beach access easement condition cannot be
treated as a reasonable exercise of its land use regulatory
power since the condition does not directly serve public
purposes related to the permit requirement. In fact, the
Court likens the requirement of the condition to "an out-
and-out plan of extortion" under the circumstances. The
Court rejected all of the "public purposes" advanced by the
Commission to justify its condition, finding them all to be
so indirectly related to the Nollan's rebuilding of their
bungalow so as to require the State to pay them compensa-
tion for the desired easement, if it were to be insisted
upon.
The Honorable Mayor and Members
of City Council
September 14, 1987
Page 3
The Court did reiterate its long-standing view that the
police powers of the states encompass the authority to im-
pose conditions on private developmemt that are rationally
related to achieving the states' objectives. One of the
cases cited by the Court in Nollan for this position is
S. M. Goreib v. Charles D. Fox, et al, Members of City
Council of Roanoke, Virginia, et al., 274 U.S. 603 (1927),
in which the United States Supreme Court held that a Roa-
noke ordinance requiring lot owners, when constructing new
buildings, to set them back a reasonable distance from the
street lines of their lots, may have substantial relation
to the public safety, health, morals, and general welfare,
and not being clearly arbitrary or unreasonable, did not
constitute an unconstitutional deprivation of property.
Obviously, the City has no coastal development permit
program that will be directly affected by the Nollan deci-
sion, but the case does have a direct bearing on the City's
land use regulatory programs, especially in the areas of
subdivision, site plan and zoning reviews. Fortunately,
Virginia courts, quite unlike California State courts, have
always taken a rather cautious approach to the exercise of
governmental land use powers. In fact, in Nollan, the
Supreme Court cited the Virginia case of Board of Supervisors
of James City County v. Rowe, 216 Va. 128, 216 S.E. 2d 199
(1975), in support of its decision.
In Virginia's Rowe case, the issue before the Supreme
Court was whether a local governing body has the power to
enact a zoning ordinance that requires individual landowners,
as a condition to the right to develop their parcels, to
dedicate a portion of their property for the purpose of pro-
viding a service road, the need for which is substantially
generated by public traffic demands rather than by the pro-
posed development, and to construct such road to State
standards at their own expense. The Virginia Supreme Court
held that Virginia enabling legislation did not delegate
such power, and that Article I, §11 of the Constitution of
Virginia, which provides "that the General Assembly shall
not pass any law...whereby private property shall be taken
or damaged for public uses, without just compensation" would
prohibit the enactment of such an ordinance. Also, at issue
in Rowe was a provision of the county zoning ordinance re-
quiring a 75-foot front setback for all buildings in a
"Business Tourist Entry District", which, along with other
restrictions on building area, rendered undevelopable some
16.78 acres, or about twenty-nine (29) percent of the plain-
The Honorable Mayor and Members
of City Council
September 14, 1987
Page 4
tiff's land, worth almost two million dollars. The Court
found this restriction to be unreasonable, bearing no sub-
stantial relationship to the public health, safety or wel-
fare.
Because Virginia's enabling legislation in the area of
land use is rather limited, because of the applicability
of the Dillon Rule in Virginia, and because of Virginia
judicial decisions such as the Rowe case, it is my opinion
that a "taking" such as was found to have occurred in
California in the Nollan case is much less likely to occur
in Virginia. Nevertheless, the "taking" issue is one to
which all governmental entities involved in land use regu-
lation will have to continue to be sensitive. I fully anti-
cipate that further litigation will be forthcoming that will
"flesh out" the applicability of the Nollan decision.
I would be pleased to respond to any questions that the
members of Council may have with regard to this case.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCDJr:WMH:fcf
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
John R. Marlles, Chief, Community Planning
Honorable Chairman and Members, Board of Zoning Appeals
Honorable Chairman and Members, Planning Commission
Office of fne 0~/Clerk
September 16, 1987
File #67
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28793, rejecting all bids
for improvements to Shrine Hill Park tennis courts, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1987.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
CC:
Dr. Frank P. Tota, Superintendent of Schools, P. O. Box
13105, Roanoke, Virginia 24031
Mr. Joel M. Schlanger, Director of Finance
Mr. George C. Snead, Jr., Director, Administration and Public
Safety
Mr. Jimmie B. Layman, Manager, Parks and Recreation
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Room456 MuniclpalBuildlng 215 Church Avenue, S.W. Roanoke, Vlrglnta24011 (703)981-2541
Office of ~ne Ci~y Clerk
September 16, 1987
File #67
S. R. Draper Paving Company, Inc.
4742 Old Rocky Mount Road, S. W.
Roanoke, Virginia 24014
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 28793, rejecting all bids
for improvements to Shrine Rill Park tennis courts, which
Resolution was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, September 14, 1987.
On behalf of the Council, [ would like to express appreciation
for submitting your bid for the above stated improvements.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Enc.
Room 456 Municil~al Building 215 (~urch Aw~"~ue, S.W. Roanoke, Virginia 24011 (703) 981-254'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28793.
A RESOLUTION rejecting all bids for improvements to Shrine
Hill Park tennis courts.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. All bids received by the City for performing improve-
ments to Shrine Hill Park tennis courts are hereby REJECTED.
2. The City Clerk is directed to notify all bidders and
express to each the City's appreciation for said bids.
3. The City Manager is authorized to make any changes in
the scope of the project he deems advisable and to cause
ject to be readvertised for bids.
the pro-
ATTEST:
City Clerk.
Roanoke, Virginia
September 14, 1987
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
I concur in the recommendations of the Bid Committee on improvements to
Shrine Hill Park Tennis Courts. This project will be re-evaluated and
re-advertised with some modifications in October, 1987,
Respectfully submitted,
City Manager
WRH:DVT:gs
Roanoke, Virginia
September 14, 1987
Honorable Noel C. Taylor, Mayor
and Members of City Council
Roanoke, VA
Dear Mayor and Members of Council:
Subject: Bid Committee Report/Improv~nts to Shrine Hill Tennis Courts
t. Background:
City Council, on June 15, 1987, authorized the transfer of
$17,000 to facilitate the repair of the subject three (3)
lighted tennis courts:
1. City's Share . .
.......... $ 8,500
2. School's Share .......... 8,500
Total Appropriated . . $17,000
II. Current Situation:
mo
City Council received bids for the subject project on
June 22, 1987. Base bid included following work items:
1. Remove existinK asphalt surface to the stone base.
2. Repave the three (3) Courts with asphalt (no
coloration of Court surface).
3. Install new tennis posts.
4. Reline all courts.
One (1) bid was received and referred to the Bid
Committee for review and report back to Council. This
bid was submitted by the S. R. Draper Paving Company of
Roanoke in the total amount of $26t066.20 and a
construction time of 6--0 consecutive calendar days for the
base bid items.
III. Issues:
A. Need
B. Bid Compliance
C. Amount of the low bid.
D. Fundin~
F. Timing
Mayor and Members of Council
September 14, 1987
Page 2
IV. Alternatives:
mo
Reject the only bid received from the S. R. Draper Paving
Company of Roanoke to perform all the work included in
the Base Bid, in the amount of $26,066.20.
Need to improve the subject tennis courts for use by
the community would not be addressed during the
current calendar year. However, the use of the
outdoor tennis courts gradually decreases starting
October of each year.
Bid compliance of the bid submitted by the S. R.
Draper Paving Company would not be an issue.
Amount of the low bid is much higher than the
project cost estimate of $17~000. In light of the
fact that only one (1) bid was received, this amount
is not acceptable.
4. Funding would not be an issue at this time.
Timing for the completion of the subject project
would be extended by approximately six (~) months.
Award a lump sum contract to the only bidder, S. R.
Draper Paving Company of Roanoke, to perform all the work
included in the Base Bid, in the amount of $26~06§.20.
Establish a job contingency of $1,933.80 for a total
project construction cost of $28,000.00.
Need to improve the subject tennis courts will be
addressed during the current calendar year.
Bid compliance of the bid submitted by the S. R.
Draper Paving Company has been verified.
Amount of the bid would ramain unacceptable because
the City would be accepting the only bid submitted
for the project which is much higher than the
project cost estimate of $17~000.
Fundinfi is available in the amount of $17~000.
Additional funding in the amount of $11,000 would
have to be identified and appropriated for the
subject project.
Timinfi for the completion of the project would not
be extended.
Recormnendation is that City Council concur with the
implementation of Alternative "A" and reject the only bid
received from the S. R. Draper Paving Company of Roanoke.
Mayor and Members of Council
September 14, 1987
Page 3
Upon rejection of the subject bid, the City will readvertise the project
in October, 1987.
Respectfully submitted,
Kit B. Kiser
William F. Clark
RAG:DVT:gs
Attachment
pc:
City Manager
City Attorney
Director of Finance
Director of Administration and Public Safety
Director of Utilities and Operations
Director of Public Works
City Engineer
Manager, Department of Parks/Recreation and Grounds Maintenance
Parks Planner, Department of Parks and Recreation
Mr. Richard L. Kelley, Roanoke City Schools
TABULATION OF BID ITEMS
IMPROVEMENTS TO
TENNIS COURTS AT
SHRINE HILL PARK
Bids opened before Roanoke City Council on June 22, 1987, at 2:00 p.m.
S. R. DRAPER
PAVING CO.~ INC.
BID ITEM DESCRIPTION 9UANTITY UNIT PRICE TOTAL AMOUNT
Clearing and Demolition Lump Sum $ --- $ 2,400.00
Aggregate Base material 725 Tons 13.38 9,700.50
Net Support System 3 Each 1,100.00 3,300.00
Bituminous Concrete Surface Material 265 Tons 38.38 10,170.70
Pavement Marking Lump Sum --- 495.00
TOTAL BID $26,066.20
Bid Bond Submitted YES
Employment Projection Form Submitted YES
Robert A. Garland, Chairman William F. Clark
Office of the CiW Clerk
June 24, 1987
File #67
Mr. Robert A. Garland, Chairman )
Mr. William F. Clark ) Committee
Mr. Kit B. Kiser )
Gentlemen:
The following bid for improvements to the tennis courts at Shrine
Hill Par~, was opened and read before the Council of the City of
Roanoke at a regular meeting held on Monday, June 22, 1987:
BIDDER
BASE BID TOTAL
S. R. Draper Paving Company, Inc.
$26,066.20
On motion, duly seconded and adopted, the bid was referred to you
for study, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
cc: S. R. Draper Paving Company, Inc., 4742 Old Rocky Mount Road,
S. W., Roanoke, Virginia 24014
Afr. Witburn C. Dibling, Jr., City Attorney
Room 456 Municipal Butiding 215 ~D~urc~ Avenue, S.W. Roonoke, Vlrgin~a 24011 (703) 981-2541
Office of the Council
James G. Harvey, II
Councilman
August 1, 1987
Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT: Annual Report of the Audit Committee of Roanoke City
Council
The purpose and function of the Audit Committee as stated in
the City Code is:
"The audit committee shall act in an advisory capacity to the
council, the municipal auditor, the director of finance and
the city manager in matters relating to the city's financial
records and to that end shall have the right to have
immediate access to all records and reports relating to
financial matters and transactions of the city or of matters
and things affecting such financial records. The council,
any member thereof, the municipal auditor, the director of
finance and the city manager shall have the right to consult
with and seek the advice of the audit committee on matters
relating to the city's financial records, but neither the
committee nor any member shall have authority to act for or
to bind the city council, unless expressly authorized so to
do by ordinance or resolution of the council."
During the year ended June 30, 1987, the committee held 2
regular meetings. Each member's attendance was:
Member
Meetings Attended
Meetings Absent
Elizabeth Bowles 2 0
David A. Bowers 2 0
James G. Harvey, II 2 0
Howard E. Musser 2 0
Noel C. Taylor 1 1
James O. Trout 0 2
Room 456 Municipal Building 215 C~urch Avenue, S.W. Roanoke, Virginia 2401 t (703) 981-2541
Annual Report -2- August 1, 1987
The following is a summary of the committee's activity during
the year:
· Reviewed and concurred with the annual plan presented by
Peat Marwick.
· Reviewed and concurred with the Municipal Auditor's annual
audit plan.
· Reviewed the independent accountant's report with repre-
sentatives from Peat Marwick and City officials.
· Reviewed the internal audit reports with the Municipal
Auditor and City officials.
· Advised the Council on the actions needed to implement the
matters considered at the committee's meetings.
· Furnished a copy of the minutes of each committee meeting
to City Council and City officials.
Respectfully,
· Harvey, II
Chairman, Audit Committee
Office af the City Clerk
August 26, 1987
File #132
Mr. Howard E. Musser, Chairman
Personnel Cor~ittee
Roanoke, Virginia
Dear Mr. Musser:
A report of the Personnel Cor~nittee with regard to disability
insurance for Council-appointed officers, was before the Council
of the City of Roanoke at a cegular meeting held on 'Monday,
August 24, 1987.
On motion, duly seconded and adopted,
until the regular meeting of Council
1987.
the report was deferred
on 14onday, September 14,
Sincerely,
SIfE: r a
Sandra tl. Eakin
Deputy City Clerk
Room 456 Municipal Building 215 (~hurch Avenue, S.W. Roanoke, Vlrginlo 2401 '~ (703) 981-2541
IN THE COUNCIL OF 'ritE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE providing for eertain disability or death bene-
fits or both for certain Council-appointed officers; and provid-
ing for an emergency.
WHEREAS, §22.1-4(b), Code of the City of Roanoke (1979), as
amended, (hereinafter "City Code") provides that certain officers
and employees of the City who have been authorized by Council
ordinance to participate in a deferred compensation plan in lieu
of participation in the City of Roanoke Pension Plan (defined by
§22.1-2 of the City Code and hereinafter referred to as the "Plan")
shall not be included in the membership of such Plan;
W}iEREAS, such officers and employees of the City who are not
included in such Plan are without the advantage of the disability
and death benefits made available under such Plan;
WHEREAS, in the case of Council-appointed officers who do not
participate in sueh Plan, this Council has previously agreed to
purchase disability insurance coverage through private carriers
on behalf of such officers and funds have been appropriated for
such coverage which is currently in force for all those Council-
appointed officers who do participate
tions;
WHEREAS, this Couneil is desirous
disability coverage and death benefits
in such Plan with two exeep-
of continuing to provide
for one Council-appointed
officer who is not a member of such Plan and for whom private
disability insurance coverage is available on and after August
11, 1987, only at a greatly increased premium which is deemed
unreasonable by this Council, and Council is also desirous of
providing disability coverage to its sole Council-appointed
officer who has not previously been accorded such coverage;
THEREFORE, BE IT ORDAINED by the Council of the City of Roa-
noke as follows:
1. The City shall procure, put into force, and make
premium payments with respect thereto, private disability
ance policies providing reasonable benefits to compensate
loss of income on behalf of the following officers:
a. City Clerk; and
other Council-appointed officers who have
been authorized by ordinance of Council
to participate in the International City
Management Association Deferred Compensa-
tion Plan in lieu of participation in the
City of Roanoke Pension Plan and who have
elected to participate in such Deferred
Compensation Plan and are not included in
membership in the City of Roanoke Pension
Plan.
required
insur-
for
2. With respect to its Council-appointed officer who is not
a member of the City of Roanoke Pension Plan and for whom this
Council previously provided private disability insurance coverage,
but who on the effective date of this ordinance has no applicable
private disability insurance coverage procured and funded by the
City, such Council-appointed officer shall, notwithstanding
§22.1-4(b) of the City Code be deemed a member of the Employees'
Supplemental Retirement System for purposes of disability benefits
(§§22.1-47 and 22.1-48 of the City Code) and death benefits (§§22.1-
50 and 22.1-51 of the City Code) only. For purposes of disabili-
ty benefits (§§22.1-47 and 22.1-48) and death benefits (§§22.1-50
and 22.1-51) under the Employees' Supplemental Retirement System
only, such Council-appointed officer shall be accorded membership
eredit pursuant to §22.1-43 of the City Code.
3. In order to provide for the usual daily operation of the
municipal government, an emergeney is deemed to exist, and this
ordinance shall be in full foree and effect retroactive to August
11, 1987.
ATTEST:
City Clerk.
DATE:
TO:
FROM:
SUBJECT:
August 24, 1987
Honorable Mayor and Members of City Council
Howard E. Musser, Personnel Committee
Disability Insurance for Council-appointed Officers
The City Council's Personnel Committee set a policy
that certain Council-appointed officers would be covered by
disability insurance. The attached ordinance completes this
process.
Councilmember
cc: Wilburn C. Dibling, Jr.
Office of the City Clerk
September 16, 1987
File #9
Mr. W. Robert Herbert, Chairman
Roanoke Regional Airport Corr~nission
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 28794, concurring in the
appropriate officers of the Roanoke Regional Airport Commission
being granted authority to execute contracts and documents with
the appropriate federal and state agencies for the airport ter-
minal development project, which Resolution was adopted by the
Council of the City of Roanoke at a regular meeting held on
Monday, September 14, 1987.
Sincerely,
MFP:ra
Enc.
cc:
Mary F. Parker, CMC
City Clerk
Mr. Lee Garrett, Vice-Chairman, Roanoke Regional Airport
Commission, Po 0. Box 3800, Roanoke, Virginia 24015
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Robert C. Poole, Manager, Roanoke Regional Airport
Ms. Cathy S. Pendleton, Secretary, Roanoke Regional Airport
Commission
Room 456 Municipal B~ildlng 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541
IN THE COUNCIL OF THE CITY OF ROANOKE,
The ]4th day of September, ]987.
No. 28794.
VIRGINIA,
A RESOLUTION approving certain capital expenditures by the
Roanoke Regional Airport Commission, upon certain terms and con-
ditions.
WHEREAS, Section 17.(b) of the contract between the City of
Roanoke, Roanoke County and the Roanoke Regional Airport Commis-
sion provides that the Commission shall prepare and submit for
approval any proposed capital expenditure exceeding $100,000.00
to benefit five or more future accounting periods; and
WHEREAS, by report dated September 14,
is on file in the Office of the City Clerk,
Airport Commission has submitted a request
1987, a copy of which
the Roanoke Regional
that the City approve
certain capital expenditures by the Commission for the Airport
terminal development project and concur in the Roanoke Regional
Airport Commission's authorization for appropriate Officers of
the Roanoke Regional Airport Commission to execute a contract or
contracts with the Federal Aviation Administration and the
Virginia Department of Aviation in a total estimated amount which
will exceed $100,000.00, as more particularly set forth in the
above-referenced report.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that this Council hereby concurs in the appropriate officers of
the Roanoke Regional Airport Commission being granted authority
to execute contracts and documents with
and state agencies for the
particularly set forth in
Manager and City Clerk are
respectively, on behalf of the City, documentation, in
proved by the City Attorney, necessary to evidence said
ATTEST:
the appropriate federal
terminal development project as more
the aforesaid report, and the City
authorized to execute and attest,
form ap-
approval.
City Clerk.
Roanoke, Virginia
September 14, 1987
Honorable Mayor and Members
Roanoke City Council
Dear Members of Council:
Honorable Chairman and Members
Roanoke County Board of Supervisors
Dear Members of the Board:
Subject: Federal and State Grants
Roanoke Regional Airport
I. Background:
A. City Council authorized a contract with Delta Associates~ P.E.,
in the amount of $146~000 for conceptual engineering and archi-
tectural services for the terminal building, January 7, 1985.
Actual cost incurred was $143,583.37.
Amendment No. 1 to the contract with Delta was approved May 27,
1986, in the amount of $941~300 for design of the new terminal
building and related facilities.
Federal Aviation Administration (FAA) and Virginia Department of
Aviation (DOA) grants have been received in the amount of
$1~902,006 (FAA) and $114~500 from the Virginia Aviation Special
Fund for terminal development and facilities, engineering and
design, land acquisition and site preparation.
D. FAA funding status for air carrier terminal development to date
is:
1. Grant of $1.9 million has been approved.
2. Tentative allocation of $2~198,733 has been approved.
3. Approximately $4.8 million in grants to be requested during
terminal development.
Virginia State Aviation Board has approved Con~nonwealth Airport
funds in the amount of $6,093~571 over two bienniums for air
carrier terminal development. The status of this funding is:
1. 1987-88 tentative allocation of $2~539,770 has been approved.
2. 1988-89 allocation of $2,343~571 subject to general assembly
appropriation.
3. 1989-90 allocation of $1~210~230 subject to general assembly
appropriation.
Page 2
II.
Fo
Roanoke City Council authorized the City Manager on June 9, 1986
to execute State and Federal grant applications, documents and
agreements relating to the airport terminal development project
per Ordinance No. 28173.
Go
Roanoke Regional Airport Commission, on April 15, 1987, authorized
the Chairman of the Commission to execute necessary Federal and
State documents in support of the airport terminal development
project.
Tentative allocation of $2~198,733 has been received from FAA.
These funds must be accepted by the execution of a formal grant
agreement by September 30, 1987.
Current situation is City Council and Roanoke County Board of Super-
visors need to approve the above described proposed capital expenditures
related to the terminal development project which exceed $i00~000 and
which will benefit five or more future accounting periods under Section
17(b) of the Roanoke Regional Airport Commission contract.
III. Issues in order of consideration:
A. Funding
B. Timing
C. Grant reimbursement
IV. Alternatives:
City Council and Roanoke County Board of Supervisors approve
execution by the Roanoke Regional Airport Commission of FAA and
Virginia DOA grants and capital expenditures related to the
terminal development project.
1. Funding will be available as funds are allocated and
project proceeds.
2. Timing for being under grant by September 30, 1987, for
Phase II FAA grant would be insured.
3. Grant reimbursement, site preparation and related cost
will be eligible for reimbursement when grant is executed.
City Council and Roanoke County Board of Supervisors not approve
execution by the Roanoke Regional Airport Commission of FAA and
Virginia DOA grants and capital expenditures related to the ter-
minal development project.
1. Funding from FAA and Virginia DOA may not be available for
terminal development project.
Page 3
2. Timing of terminal development project would be delayed.
3. Grant reimbursement may not be available.
Recommendation is that City Council and the Roanoke County Board of
Supervisors accept alternative "A" approving execution by the Roanoke
Regional Airport Commission of all grant agreements made by the FAA
and Virginia DOA and accompanying capital expenditures related to the
terminal development project in accordance with the Roanoke Regional
Airport Commission contract.
Respectfully submitted,
W. Robert Herbert, Chairman
Roanoke Regional Airport Commission
WRH:RCP:afm
cc: Members, Roanoke Regional Airport Commission
Legal Counsel
Office of the City Clen~
September 16, 1987
File #22
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 28776, authorizing you to
execute State-Local Hospitalization Plan Agreements with the
State Department of Social Services, certain hospitals and the
City Health Department, to provide for in-patient, ambulatory
surgery, and out-patient care and treatment for certain indigent
citizens at certain rates, which Ordinance was adopted by the
Council of the City of Roanoke on first reading on Monday,
August 24, 1987, also adopted by the Council on second reading on
Monday, September 14,
1987.
Sincerely, ~
Mary F. Parker, CMC
City Clerk
MFP:ra
Enco
Mr. John A. Walstrum, Chief Financial Officer, Lewis-Gale
Hospital, Inc., 1900 Electric Road, Salem, Virginia 24153
Mr. Thomas L. Robertson, Administrator, Roanoke Memorial
Hospitals, P. 0. Box 13367, Roanoke, Virginia 24033
Mr. William R. Reid, Administrator, Community Hospital of
Roanoke Valley, P. 0. Box 12946, Roanoke, Virginia 24029
Mr. Donald J. Lane, Vice-President, Gill Memorial Hospital,
711 South Jefferson Street, Roanoke, Virginia 24011
Room 456 Municipal Building 2'~5 (~nurch Avenue, S.W. Roanoke, Virginia 2401 t (703) 98'~-2541
Mr. W. Robert Herbert
Page 2
September 16, 1987
CC:
Mr. Richard D. Schrock, Director of Finance, Medical College
of Virginia, Richmond, Virginia 23298
Mr. John T. Ashley, Executive Director, University of
Virginia Hospital, Charlottesville, Virginia 22903
Mr. William Lukhard, Director, State Department of Welfare
and Institutions, Blair Building, 8007 Discovery Drive,
Richmond, Virginia 23288
Dr. E. J. Clarke, Jr., Director, Roanoke City Health
Department, P. 0. Box 12926, Roanoke, Virginia 24029
Mr. Frank L. Showalter, Administrator, Roanoke City Health
Department, P. 0. Box 12926, Roanoke, Virginia 24029
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Joel Mo Schlanger, Director of Finance
Mr. James D. Ritchie, Director, Human Resources
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, ]987.
No. 28776.
AN ORDINANCE authorizing the City Manager to execute State-Local
Hospitalization Plan Agreements with the State Department of Social
Services and certain hospitals and the City Health Department to pro-
vide for in-patient, ambulatory surgery, and out-patient care and
treatment for certain indigent citizens at certain rates.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or his designee is hereby authorized and
directed for and on behalf of the City to execute State-Local Hospi-
talization Plan Agreements with the State Department of Social Ser-
vices and the following hospitals and the City's Health Department at
the following rates to provide for in-patient, ambulatory surgery,
and out-patient care and treatment of indigent citizens of this City,
upon certain terms
Attorney:
Co,,,,,unity Hospital
of Roanoke Valley
Gill Memorial Hospital
Lewis-Gale Hospital
Medical College
of Virginia
Roanoke Memorial
Hospitals
and conditions and upon forms approved by the City
In-Patient
Ambulatory
Surgery
Out-Patient
$ 428.46 $ 291.35 $ 15.00
$ 498.35 $ 338.88 $ 15.00
$ 428.46 $ 291.35 $ 15.00
$ 428.46 $ 291.35 $ 15.00
$ 376.84 $ 256.25 $ 15.00
University of
Virginia Hospital
Roanoke City Health
Department
$ 498.35
$ 338.88 $ 15.00
- $ 15.00
2. The term of such agreements shall commence retroactively as
of July 1, 1987, and expire June 30, 1988.
ATTEST:
City Clerk.
August 24,1987
'87
Honorable Noel C. Taylor, Mayor, and
Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: STATE AND LOCAL HOSPITALIZATION AGREEMENTS
I. Background
State-local hospitalization is a plan whereby the State
Department of Social Services and the City of Roanoke
agree to provide hospitalization, outpatient, and/or
emergency room service and outpatient (ambulatory}
service to medically indigent citizens of the City of
Roanoke. Funds are 75 percent reimbursed to the City.
Provisions of these services is accomplished by the
execution of State-Local Hospitalization Plan
Agreements between the providing hospitals, the City of
Roanoke, and the State Department of Social Services.
Co
Local Health Departments by Chapter 7, Title 63.1, Code
of Virginia, as amended in 1976, are allowed to bill
the State Department of Social Services for outpatient
care provided through their clinics to medically
indigent persons.
City of Roanoke has entered into previous agreements to
allow the local Health Department to receive State
funds for providing outpatient care to medically
indigent citizens.
City Council has annually authorized the City Manager
or his designee to execute these agreements.
II. Current Situation
State-Local Hospitalization Plan Agreements have been
executed by the various hospitals wishing to
participate in the program for year beginning July 1,
1987 and ending June 30, 1988. Agreements need to be
executed by the City of Roanoke before being approved
by the State Department of Social Services {copies
attached).
Local Health Department has requested that the City
Manager or his designee sign the State-Local
Hospitalization Agreement for outpatient care for the
period beginning July 1, 1987 through June 30, 1988
(copy attached).
2
Co
Rate(s) a hospital may charge for service(s) are
established by the Uniform Hospital Cost Accounting
System based on each individual hospital's operational
cost.
Hospital agrees to care for persons admitted, receiving
ambulatory surgery, or outpatient services July 1, 1987
through June 30, 1988 under the State-Local
Hospitalization Agreements at the following all
inclusive daily rates:
Hospitals
Ambulatory
Inpatient Surgery Outpatient
Community Hospital
of Roanoke Valley
$ 428.46 $ 291.35 $ 15.00
Gill Memorial
Hospital
428.46 291.35 15.00
Lewis-Gale
Hospital
376.84 256.25 15.00
Medical College
of Virginia
498.35 338.88 15.00
Roanoke Memorial
Hospitals
428.46 291.35 15.00
University of VA
498.35 338.88 15.00
Local Health Department is allowed to bill the State
Department of Social Services at an all inclusive rate
of $15 per visit for outpatient care.
III. Issues
Need for State-Local Hospitalization Plan.
Budget Concerns.
Patient Care.
IV. Alternatives
Authorize the City Manager of his designee to execut,
State-Local Hospital Agreements with the participating
hospitals and the local Health Department.
Need for State-Local Hospitalization Plan.
Citizens of the State and City have identified
this program as being necessary for those citizens
who are medically indigent and cannot qualify for
any other health care program. City provided at
an all inclusive rate for FY 86-87 the following:
3
a) Hospitalization for 83 citizens.
b) Outpatient treatment at local hospitals for
27 citizens.
c) Ambulatory surgery for 9 citizens.
d} Outpatient treatment at local Health
Department for 887 citizens.
Budget Concerns. Appropriation for 1987-88 for
hospitalization and outpatient care is $185~000 of
which 75 percent of expended funds will be
reimbursed to the City; ~127831 was collected by
the local Health Department during 1986-87 for
treatment of outpatient citizens.
Patient Care. Health care will be provided at a
quality level to medically indigent citizens of
the City of Roanoke.
Do not authorize the City Manager or his designee to
execute State-Local Hospital Agreements with the
participatinq hospitals and the local Health
Department.
Need for State-Local Hospitalization Plan.
Program has been identified as being necessary for
those citizens who are medically indigent and do
not qualify for any other health care program.
City will not have an agreement with the
participating hospitals for an all inclusive rate
for hospitalization and outpatient treatment for
necessary health care for approximately 1,006
medically indigent citizens.
Budget Concerns. Present appropria?on of
$185,000 for hospitalization of medically indigent
citizens would not be spent, and the local Health
Department would not receive $15 per visit for
citizens receiving outpatient treatment at that
facility.
Patient Care. Care will be provided by local
hospitals which have contracted directly with the
State Department of Social Services, however,
citizens may not receive needed medical services.
V. Recommendation
Authorize the City Manager or his designee to execute
State-Local Hospital Agreements with the participatinq
hospitals and the local Health Department (Alternative
A).
4
Respectfu)xiTy submitted,
W. Robert Herbert
City Manager
WRH/JDR/slw
CC:
Wilburn C. Dibling, City Attorney
Joel M. Schlanger, Finance Director
James D. Ritchie, Director of Human Resources
Dr. E. J. Clarke, Director, Roanoke City Health Department
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF SOCIAL SERVICES
STATE - LOCAL HOSPITALIZATION PLAN - VIRGINIA
AGREEMENT TO PROVIDE HOSPITALIZATION AND TREATMENT OF INDIGENT OR MEDICALLY
INDIGENT PERSONS
FOLLOWING COMPLETION AND SIGNATURE BY APPROPRIATE PERSONS, ORIGINAL AND 2 COPIES ARE TO lie FORWAIIIOEO TO
T.E O~V,S,ON OF BENEFIT PROGRAMS. DEPT. OF SOC,AL SERWCES. e007 O~SCOVERV OR,VE. mCHMOND. VA 2S2EE
P.O.Box 12946
This agreement betweenthe Com~mmity Hospital of Roanoke Vallmy
and the~ or City of ~O~Ok~ is madE with the followi~ provisions:
1. The Hospital agrees that, if accommodations are available at the time the request is made, it will admit and furnish
hospital care and treatment to patients upon presentation of an official authorization signed by a referring physician and is-
sued by the Authorizing Agent of the above-named county or city entitling them to assistance under the State - Local Hos-
pitalization Pian as provided by Chapter ?, Title 63. I, Code of Virginia, as amended.
2. Each authorization issued by the Authorizing Agent is to be made for a period not in excess of fourteen days.
The county/city shall be notified by the hospital at the direction of the attending physician if any such patients require hos-
pitalization beyond the period authorized. In the event that additional stay is required and notice is given as herein provided
for, such stay shall be as provided for in Section 63. 1-137 of the Code of Virginia. In no case shall the county/city be liable
for the care and treatment of any patient retained for teaching purposes and in such event such care and treatment shall be
borne by the Hospital. A separate authorization shall be required for each admission or readmission under this contract.
3.(a) The Hospital agrees to care for persons admitted under this agreement at the rate of $428.46 per patient
day. This constitutes the total charge to be made to the locality or the individual for hospitalization care and treatment.
'(b) Outpatient and/or Emergency Room Service will be provided at an all-inclusive rate of $ 15.00 per visit.
(c) Outpatient (Ambulatory) surgery will be provided at an all inclusive rate of $ 2C)l - q5 per visit.
(d) Infants hospitalized concurrently with the mother during the 5-day newborn period are to be cared for without
charge other than that specified for th~ care of the mother. Premature infants requiring hospitalization without the mother,
or at the expiration of the 5~ay period, are to be cared for at 40% of the rate specified above. Sick infants requiring hospitali-
zation without the mother, or at the expiration of the 5~ay newborn period, are to be cared for at the full rate specified
above.
4. Payment wi!l not be made for services renderled prior to date of authorization except in case of emergency admis*
sion which should be reported within 72 hours to the authorizing agent who will receive an application from and investigate
the eligibility of the patient.
5. The Hospital agrees that the total payment, regardless of source, for the care of patients under this agreement will
not exceed the rates specified herein. If the hospital receives payment for the care of patients under this agreement from a
third party source following payment by the locality, the hospital shall reimburse the authorizing agent the total of such
amount paid by the third party or the amount of payment made by the locality, whichever is the lesser.
6. The Hospital agrees to notify the Authorizing Agent within 48 hours following the admission o~ readmission of a
patient hospitalized under this agreement.
7. Immediately upon discharge of a patient, the hospital bill is to be rendered to the county or city on the form
furnished for this purpose.
8. When this contract is with a Health Department Clinic to provide outpatient care, that service will be at an all-
inclusive rate of $ per visit.
9. This agreement may be terminated upon thirty days written notice by either party or the Department of Social
Services. Otherwise, the agreement shall remain in effect from:
July 1, 1987 to June 30, 1988
FOR HOSPITAL
OR HEALTH DEPARTMENT Conmmnity Hospital of Roanoke Valley
FOR GOVERNING BODY OF
THE (~ OR CITY: Roanoke
APPROVED: DEPARTMENT OF: SOCIAL SERVICES
'Optional
By
2402,
Chapter 7 of 63.1 of the Virginia Code is the legal basis for the program of Hospitalization and Treatment of Indigent Pers~os
(State/Local Hospitalization program). The governing body of each locality participating in the program is to appoint an
authorizing agent who is empowered by Section 63. 1-I39 of the above chapter to administer the program in the locality.
Under the provisions of this program, localities, with the approval of the State Board of Social Services, are authorized to
enter into contracts with hospitals and health department clinics to provide inpatient and outpatient care and treatment to
residents of the locality.
A standard contract form is provided to local authorizing agents by the Division of Benefit Programs, Virginia Department of
Social Services. Sufficient forms are mailed to th'e authorizing agent just Drior to the beginning of the fiscal year to renew
contracts with hospitals and clinics with which there is a current contract. Additional contract forms will be sent at any
time to the authorizing agent on request.
The authorizing agent is to submit three contract forms to the hospital or health department clinic which agrees to provide
services to residents of the locality, in the meantime, each hospital will receive from the Division of Benefit Programs the
maximum reimbursable rate on which the locality will be reimb~,rsed from state funds for payments made to the facility. The
maximum rate for any hospital will be provided to an authorizing agent on request.
The hospital is to enter the rates it receives if the rates are acceptable. In the event the maximum reimbursable rate is not
acceptable, the amount of an agreed upon rate that is in excess of the maximum reimbursable rate is not subject to reimburse-
ment to the locality from state funds. All three copies of the contract are to have the rates and the period covered entered
and are to be signed by the administrator of the hospital or clinic or other appropriate persons and returned to the authorizing
agent. The authorizing agent or other designated representative of the locality is to sign all three forms and forward them to
the Supervisor, Medical Care Section, Division of Benefit Programs, Virginia Department of Social Services. When approved,
the original will be retained by the Division of Benefit Programs and two copies returned to the authorizing agent. One copy
is to be retained by the authorizing agent and the other is to be forwarded to the hospital or clinic.
A maximum reimbursable inpatient rate is established for each hospital. That rate is the average daily cost of inpatient care
over the hospital's last cost accounting period, less depreciation on buildings, subject to a regional maximum rate that is
established by the State Board of Social Services. The maximum established rate for each SLH region is ! 15% of the weighted
average cost of care of all hospitals within the region. The maximum established rate for out-of-state hospitals is 115% of
the weighted average cost of care of all hospitals within the state.
A maximum reimbursable outpatient and emergency room fee for routine services is established by the State Board for all
hospitals and clinics. The rate is not based on any costing formula and is an all inclusive charge per visit.
A maximum reimbursable rate for outpatient (ambulatory) surgery based on 68 percent of each hospital's inpatient rate
is established by the State Board.
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF SOCIAL SERVICES
STATE * LOCAL HOSPITALIZATION PLAN * VIRGINIA
AGREEMENT TO PROVIDE HOSPITALIZATION AND TREATMENT OF INDIGENT OR MEDICALLY
INDIGENT PERSONS
FOLLOWING COMPLETION AND SIGNATURE BY APPROPRIATE PERSONS,ORIGINAL AND 2 COPIES ARE TO eE FORWARDED TO
THE DIVISION OF BENEFIT PROGRAMS. DEPT. OF SOCIAL SERVICES. 8007 DISCOVERY DRIVE. RICHMOND. VA 23288
711 S. Jefferson Street
This agreement between the Gill Memorial Hospital Roanoke, Virginia 24011
and the]l~ or City of Roanoke is made with the following provisions:
1. The Hospital agrees that, if accommodations are available at the time the request is made, it will admit and furnish
hospital care and treatment to patients upu. presentation of an official authorization signed by a referring physician and is-
sued by the Authorizing Agent of the above-named county or city entitling them to assistance under the State - Local Hos-
pitalization Plan as provided by Chapter ?, T/tie 63. 1, Code of Virg/nia, as amended.
:2. Each authorization issued by the Authorizing Agent is to be made for a period not in excess of fourteen days.
The county/city shall be notified by the hospital at the direction of the attending physician if any such patients require hos-
pitalization beyond the period authorized, in the event that additional stay is required and notice is given as herein provided
for, such stay shall be as provided for in Sect/on 63. 1-137 of the Code of Virg/nia. in no case shaU the county/city be liable
for the care and treatment of any patient relained for teaching purposes and in such event such care and treatment shall be
borne by the Hospital. A separate authorization shall be required for each admission or readmission under this contract.
3.la) The Hospitai agrees to care for persons admitted under this agreement at the rate of $42~.4~ per patient
day. This constitutes the total charge to be made to tl~e locality or the individual for hospitalization care and treatment.
· (b) Outpatient and/or Emergency Room Service will be provided at an all-inclusive rate of $ 'J ~ C)~1 per visit.
lc) Outpatient (Ambulatory) surgery will be provided at an all inclusive rate of $ 2c)1 - ~,~ per visit.
(d) Infants hospitalized concurrently with the mother during the 5-day newborn period are to be cared for without
charge other than that specified for the care of the mother. Premature infants requiring hospitalization without the mother,
or at the expiration of the 5~lay period, are to be cared for at 40% of the rate specified above. Sick infants requiring hospitali-
zation without the mother, or at the expiration of the 5-day newborn period, are to be cared for at the full rate specified
above.
4. Payment will not be made for serviees rendered prior to date of authorization except in case of emergency admis-
sion which should be reported within 72 hours to the authorizing agent who will receive an application from and investigate
the eligibility of the patient.
,5. The Hospital agrees that the total payment, regardless of source, for the care of patients under this agreement will
not exceed the rates specified herein. If the hospital receives payment for the care of patients under this agreement from a
third party source following payment by the locality, the hospital shall reimburse the authorizing agent the total of such
amount paid by the third party or the amount of payment made by the locality, whichever is the lesser.
6. The Hospita{ agrees to notify the Authorizing Agent within 48 hours following the admission or readmission of a
patient hospitalized under this agreement.
7. Immediately upon discharge of a patient, the hospital bill is to be rendered to the county or city on the form
furnished for this purpose.
8. When this contract is with a Health Department Clinic to provide outpatient care, that service will be at an all-
inclusive rate of $ per visit.
9. This agreement may be terminated upon thirty days written notice by either party or the Department of Social
Services. Otherwise, the agreement shall remain in effect from:
July it 1987 to ~ne 30, 1988 ~
OR HEALTH DEPARTMENT Gill Memorial Hospital .~/~-~ '
(Name of Hospital. Health Department} ~(~e) J (Title}
FOR
GOVERNING
BODY
OF
THE COI~I~:~OR CITY: Roanoke
APPROVED: DEPARTMENT OF SOCIAL SERVICES
'Optional
By
Chapter 7 of 63. I of the Virginia Code is the legal basis for the program of Hospitalization and Treatment of Indigent ~cr~ns
(State/Local Hospitalization program). The governing body of each locality participating in the program is to appoint an
authorizing agent who is empowered bY Section 63. 1.139 of the above chapter to administer the program in the locality.
Under the provisions of this I~rogram, localities, with the approval of the State Board of Social Services, are authorized to
enter into contracts with hospitals and hea/th department clinics to provide inpatient and outpatient care and treatment to
residents of the locality.
A standard contract form is provided to local authorizing aqents by the Division of Benefit Programs, Virginia Department of
Social Services. Sufficient forms are mailed to the authorizing agent just prior to the beginning of the fiscal year to renew
contracts with hospitals and clinics with which there is a current contract. Additional contract forms will be sent at any
time to the authorizing agent on request.
The authorizing agent is to submit three contract forms to the hospital or health department clinic which agrees to provide
services to residents of the locality. In the meantime, each hospital will receive from the Division of Benefit Programs the
maximum reimbursable rate on which the locality will be reimbursed from state funds for payments mede to the facility. The
maximum rate for any hospital will be provided to an authorizing agent on request.
The hospital is to enter the rates it receives if the rates are acceptable. In the event the maximum reimbursable rate is not
acceptable, the amount of an agreed upon rate that is in excess of the mexlmum reimbursable rate is not subject to reimburse*
meat to the locality from state funds. All three copies of the contract are to have the rates and the period covered entered
and are to be signed by the administrator of the hospital or clinic or other appropriate persons and returned to the authorizing
agent. The authorizing agent or other designated representative of the locality is to ~ign all three forms and forward them to
the Supervisor, Medical Care Section, Division of Benefit Programs, Virginia Department of Social Services. When approved,
the original will be retained by the Division of Benefit Programs and two copies returned to the authorizing agent. One copy
is to be retained by the authorizing agent and the other is to be forwarded to the hospital or clinic.
A maximum reimbursable inpatient rate is established for each hospital. That rate is the average daily cost of inpatient care
over the hospital's last cost accounting period, ,less depreciation on buildings, subject to a regional maximum rate that is
established by the State Board of Social Services. The maximum established rate for each SLH region is 115% of the weighted
average cost of care of all hospitals within the region. The maximum established rate for out-of-state hospitals is ! 15% of
the weighted average cost of care of all hospitals within the state.
A maximum reimbursable outpatient and emergency room fee for routine services is established by the State Board for ali
hospitals and clinics. The rate is not based on any costing formula and is an all inclusive charge par visit.
A maximum reimbursable rate for outpatient (ambulatory) surgery based on 68 percent of each hospital's inpatient rate
is established by the State Board.
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF SOCIAI_SERVI
STATE - LOCAL HOSPITALIZATION PLAN - VIRGINIA
AGREEMENT TO PROVIDE HOSPITALIZATION AND TREATMENT OF INDIGENT OR MEDICALLY
INDIGENT PERSONS
FOLLOWING COMPLETION AND SIGNATURE SYAPPROPRIATE PERSONS,ORIGINAL AND2 COPIES ARE TO BE FORWARDED TO
This agreement between the
and the ()~)~-._',~or City of
· Lewis-Gale Hospital
Roanoke
Salem, Virginia 24153
is made with the following provisions:
1. The Hospital agrees that, if accommodations are available at the time the request is made, it will admit and furnish
hospital care and Ireatment to patients upon presentation of an official authorization signed by a referring physician and is-
sued by the Authorizing Agent of the above-named county or city entitling them to assistance under the State - Local Hos-
pitalization Plan as provided by Chapter ?, Title 63. l, Code of Virginia, as amended.
2. Each authorization issued by the Authorizing Agent is to be made for a period not in excess of fourteen days.
The county/city shall be notified by the hospital at the direction of the attending physician if any such patients require hos-
pitalization beyond the period authorized. In the event that additional stay is required and notice is given as herein provided
for, such stay shall be as provided for in Section 63. ~-~37 of the Code of Virginia. In no case shall the county/city be liable
for the care and treatment of any patient retained for teaching purposes and in such event such care and treatment shall be
borne by the Hospdal. A separate authorization shall be required for each admission or readmission under this contract.
3.la) The Hospital agrees to care for persons admitted under this agreement at the rate of $ .~7~_ RA per patient
day. This constitutes the total charge to be made to the locality or the individual for hospitalization care and treatment.
· lb) Outpatient and/or Emergency Room Service will be provided at an all-inclusive rate of $ 15.00 per visit.
lc) Outpatient (Ambulatory) surgery will be provided at an all inclusive rate of $ 256.25 per visit.
(d) Infants hospitalized concurrently with the mother during the 5-day newborn period are to be cared for without
charge other than that specified for the care of the mother. Premature infants requiring hospitalization without the mother,
or at the expiration of the 5-day period, are to be cared for at 40% of the rate specified above. Sick infants requiring hospitali-
zation without the mother, or at the expiration of the 5-day newborn period, are to be cared for at the full rate specified
above.
4. Payment wi!l not be made for services rendered prior to date of authorization except in case of emergency admis-
sion which should be reported within 72 hours to the authorizing agent who will receive an application from and investigate
the eligibility of the patient.
5. The Hospital agrees that the total payment, regardless of source, for the care of patients under this agreement will
not exceed the rates specified herein. If the hospital receives payment for the care of patients under this agreement from a
third party source following payment by the locality, the hospital shall reimburse the authorizing agent the total of such
amount paid by the third party or the amount of payment made by the locality, whichever is the lesser.
6. The Hospital agrees to notify the Authorizing Agent within 48 hours following the admission or readmission of a
patient hospitalized under this agreement.
7. Immediately upon discharge of a patient, the hospital bill is to be rendered to the county or city on the form
furnished for this purpose.
8. When this contract is with a Health Department Clinic to provide outpatient care, that service will be at an all-
inclusive rate of. $ per visit.
9. This agreement may be terminated upon thirty days written notice by either party or the Department of Social
Services. Otherwise, the agreement shall remain in effect from:
July 1, 1987
FOR HOSPITAL
OR HEALTH DEPARTMENT
FOR GOVERNING BODY OF
THE C(~J~OR CITY:
Lewis-Gale
to
June 30, 1988
(Title)
APPROVED: DEPARTMENT OF SOCIAL SERVICES
*Optional
BY
Chapter 7 of 62. I of the Virginia Code is the legal basis for the program of Hospitalization and Treatment of Indigent 13cra, ts
(State/Local Hospitalization program). The governing body of each locality participating in the program is to appoint an
authorizing agent who is empowered by Section 63. 1.739 of the above chapter to administer the program in the locality.
Under the provisions of this program, localities, with the approval of the State Board of Social Services, are authorized to
enter into contracts with hospitals and health department clinics to provide inpatient and outpatient care and treatment to
residents of the locality.
A standard contract form is provided to local authorizing agents by the Division of Benefit Programs, Virginia Department of
Social Services. Sufficient forms are mailed to the authorizing agent just prior to the beginning of the fiscal year to renew
contracts with hospitals and clinics with which there is a current contract. Additional contract forms will be sent at any
time to the authorizing agent on request.
The authorizing agent is to submit three contract forms to the hospital or health department clinic which agrees to provide
services to residents of the locality. In the meantime, each hospital will receive from the Division of Benefit Programs the
maximum reimbursable rate on which the locality will be reimbursed from state funds for payments made to the facility. The
maximum rate for any hospital will be provided to an authorizing agent on request.
The hospital is to enter the rates it receives if the rates are acceptable. In the event the maximum reimbursable rate is not
acceptable, the amount of an agreed upon rate that is in excess of the maximum reimbursable rate is not subject to reimburse-
ment to the locality from state funds. All three copies of the contract are to have the rates and the period covered entered
and are to be signed by the administrator of the hospital or clinic or other appropriate persons and returned to the authorizing
agent. The authorizing agent or other designated representative of the locality is to ~ign all three forms and forward them to
the Supervisor, Medical Care Section, Division of Benefit Programs, Virginia Department of Social Services. When approved,
the original will be retainecl~3y-the Division of Benefit Programs and two copies returned to the authorizing agent. One copy
is to be retained by the authorizing agent and the other is to be forwarded to the hospital or clinic..
A maximum reimbursable inpatient rate is established for each hospital. That rate is the average daily cost of inpatient care
over the hospital's last cost accounting period, less depreciation on buildings, subject to a regional maximum rate that is
established by the State Board of Social Services. The maximum established rate for each SLH region is 115% of the weighted
average cost of care of all hospitals within the region. The maximum established rate for out-of-state hospitals is 115% of
the weighted average cost of care of all hospitals within the state.
A maximum reimbursable outpatient and emergency room fee for routine services is established by the State Board for all
hospitals and clinics. The rate is not based on any costing formula and is an all inclusive charge per visit.
A maximum reimbursable rate for outpatient (ambulatory) surgery based on 68 percent of each hospital's inpatient rate
is established by the State Board.
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF SOCIALSERVICEE
STATE - LOCAL HOSPITALIZATION PLAN - VIRGINIA
AGREEMENT TO PROVIDE HOSPITALIZATION AND TREATMENT OF INDIGENT OR MEDICALLY
INDIGENT PERSONS
FOLLOWING COMPLETION AND SIGNATURE eYAPPROPRIATE PERSONS,ORIGiNAL AND 2 COPIES ARE TO BE FORWARDED TO
This agreement between the Roanoke Memorial Hospital Roanoke~ Virginia
and the ,C~U~L~]C~r City of Rnmnnk~ is made with the following provisions:
1. The Hospital agrees that, if accommodations are available at the time the request is made, it will admit and furnish
hospital care and treatment to patients upon presentation of an official authorization signed by a referring physician and is-
sued by the Authorizing Agent of the above named county or city entitling them to assistance under the State- LocaIHos-
p[talization Plan as provided by Chapter ?, Title 63. I , Code of Virgin/a, as amended.
2. Each authorization issued by the Authorizing Agent is to be made for a period not in excess of fourteen days.
The county/city shall be notified hy the hospital at the direction of the attending physician if any such patients require hos-
pitalization beyond the period authorized. In the event that additionai stay is required and notice is given as herein provided
for, such stay shall be as provided for in Sect/on 63. ~. ~$? of the Code of V/rgm/a. in no case shall the county/city be liable
for the care and treatment of any patient retained for teaching purposes and in such event such care and treatment shall be
borne by the Hospital. A separate authorization shall be required for each admission or readmission under this contract.
3.(a) The Hospital agrees to care for persons admitted under this agreement at the rate of $ .~L._ZL~__~ per patient
day. This constitutes the total charge to be made to the locality or the individual for hospitalization care and treatment.
'(b) Outpatient and/or Emergency Room Service wilJ be provided at an all-inclusive rate of $ ~ per visit.
(c) Outpatient (Ambulatory} surgery will be provided at an all inclusive rate of $ ?9] ~i~ per visit.
(d) Infants hospitalized concurrently with the mother during the B-day newborn period are to be cared for without
charge other than that specified for the care of the mother. Premature infants requiring hospitaJization without the mother,
or at the expiration of the 5~Jay period, are to be cared for at 40% of the rate specified above. Sick infants requiring hospitali-
zation without the mother, or at the expiration of the §-day newborn period, are to be cared for at the full rate specified
above.
4. Payment will not be made for services rendered prior to date of authorization except in case of emergency admis-
sion which should be reported within 72 hours to the authorizing agent who will receive an application from and investigate
the eliqibitity of the patient.
B. The Hospital agrees that the total payment, regardless of source, for the care of patients under this agreement will
not exceed the rates specified herein. If the hospital receives payment for the care of patients under this agreement from a
third party source following payment by the locality, the hospital shall reimburse the authorizing agent the total of such
amount paid by the third party or the amount of payment made by the locality, whichever is the lesser.
6. The Hospital agrees to notify the Authorizing Agent within 48 hours following the admission or reedmission of a
patient hospitalized under this agreement.
7. Immediately upon discharge of a patient, the hospital bill is to be rendered to the county or city on the form
furnished for this purpose.
8. When this contract is with a Health Department Clinic to provide outpatient care, that servica will be at an all-
inclusive rate of $ par visit.
9. This agreement may be terminated upon thirty days written notice by either party or the Department of Social
Services. Otherwise, the agreement shall remain in effect from:
July 1, 1987 to Jun~,,~O, 1988/r?/ /~ ~._f.
OR HEALTH DEPARTMENT Roanoke Memorial Hos itals //~" ' ~~?
FOR GOVERNING BODY OF ///'
THE ~Y OR CITY: ga~nolc~, ~
APPROVED: DEPARTMENT OF SOCIAL SI:RVICES
'Optional
e¥
Chapter 7 of 63. 1 of the Virginia Code is the legal basis for the program of Hospitalization and Treatment of Indigent lk=r~.s
(State/Local Hospitalization program). The governing body of each locality participating in the program is to appoint an
authorizing agent who is empowered by Section 63. 1-139 of the above chapter to administer the program in the locality.
Under the provisions of this program, localities, with the approval of the State Board of Social Services, are authorized to
enter into contracts with hospitals and health department clinics to provide inpatient and outpatient care and treatment to
residents of the locality.
A standard contract form is provided to local authorizing agents by the Division of Benefit Programs, Virginia Department of
Social Services. Sufficient forms are mailed to the authorizing agent just prior to the beginning of the fiscal year to renew
contracts with hospitals and clinics with which there is a current contract. Additiona! contract forms will be sent at any
time to the authorizing agent on request.
The authorizing agent is to submit three contract forms to the hospital or health department clinic which agrees to provide
services to residents of the locality. In the meantime, each hospital will receive from the Division of Benefit Programs the
maximum reimbursable rate on which the !ocality will be reimbursed from state funds for payments made to the facility, The
maximum rate for any hospital will be provided to an authorizing agent on request.
The hospital is to enter the rates it receives if the rates are acceptable. In the event the maximum reimbursable rate is not
acceptable, the amount of an agreed upon rate that is in excess of the maximum reimbursable rate is not subject to reimburse-
ment to the locality from state funds. All three copies of the contract are to have the rates and the period covered entered
and are to be signed by the administrator of the hospital or clinic or other appropriate persons and returned to the authorizing
agent. The authorizing agent or other designated representativ~ of the locality is to ~ign all three forms and forward them to
the Supervisor, Medical Care Section, Division of Benefit Programs, Virginia Department of Social Services. When approved,
the original will be retained by the Division of Benefit Programs and two copies returned to the authorizing agent. One copy
is to be retained by the authorizing agent and the other is to be forwarded to the hospital or clinic.
A maximum reimbursable inpatient rate is established for each hospital. That rate is the average daily cost of inpatient care
over the hospital's last cost accounting period, less depreciation on buildings, subject to a regional maximum rate that is
established by the State Board of Social Services,The maximum established rate for each SLH region is f 15% of the weighted
average cost of care of all hospitals within the region. The maximum established rate for out-of-state hospitals is 115% of
the weighted average cost of care of all hospitals within the state.
A maximum reimbursable outpatient and emergency room fee for routine services is established by the State Board for all
hospitals and clinics. The rate is not based on any costing formula and is an all inclusive charge per visit.
A maximum reimbursable rate for outpatient (ambulatory) surgery based on 68 percent of each hospital's inpatient rate
is established by the State Board,
COMMONWEALTH OF VIRGINIA
OEPARTMENTOF SOCIAL SERVICES
STATE - LOCAL HOSPITALIZATION PLAN . VIRGINIA
AGREEMENT TO PROVIDE HOSPITALIZATION AND TREATMENT OF INDIGENT OR MEDICALLY
INDIGENT PERSONS
FOLLOWING COMPLETION ANO SIGNATURE eY APPROPRtATE PERSONS,ORIGINAL AND a COPIES ARE TO BE FORWARDEO TO
This agreement between the Medical College of Virginia Box 227 MCV Station Richmond,VA
and the ~,,~-,-~r City of Roanokm is made with the following provisions: 23298
1. The Hospital agrees that, if accommodations are available at the time the request is made, it will admit and furnish
hospital care and treatment to pahents upon presentation of an official authorization signed by a referring physician and is.
sued by the Authorizing Agent of the above-named county or city entitling them to assistance under the State- Local Hen-
pitalization Plan as provided by Chapter ?, T/de 63. 1, Code of V/Ygmia, as amended.
2. Each authorization issued by the Authorizing Agent is to be made for a period not in excess of fourteen days.
The county/city shall be notified by the hospital at the dJrectJon of the attending physician if any such patients require
pitalization beyond the period authorized. In the event that additional stay is required and notice is given as herein provided
for, such stay shall be as provided for m Sect/on 63. fl3? of the Code of V/rgmia. In no case shall the county/city be liable
borne by the Hospital. A separate authorization shall be required for each admission or readmission under this contract.
3.(a) The Hospital agrees to care for persons admitted under this agreement at the, rate of $_~98o3.5 pa;patient
day. This constitutes the total charge to be made to the locality or the individual for hospitalization care and treatment.
· (b) Outpatient and/or Emergency Room Service will be provided at an all-inclusive rate of $ 15.00 per visit.
(c} Outpatient (Ambulatory) surgery will be provided at an all inclusive rate of $ 338.8~, per visit.
(d) Infants hospitahzed concurrently with the mother during the 5-day newborn period are to be cared for without
charge other than that specified for the care of the mother. Premature infants requJring hospitalization without the mother,
or at the expiration of the 5<~ay period, are to be cared for at 40% of the rate specified above. Sick infants requiring hospitali-
zation without the mother, or at the expiration of the 5-day newborn period, are to be cared for at the full rate specified
4. Payment will not be made for services rendered prior to date of authorization except in case of emergency admis-
sion which should be reported within 72 hours to the authorizing agent who will receive an application from and investigate
the eligibility of the patient.
5, The Hospital agrees that the total payment, regardless of source, for the care of patients under this agreement will
hal exceed the rates specified herein. If the hospital receives payment for the care of patients under this agreement from a
third party source following payment by the Ioca ty, the hospital shall reimburse the authorizing agent the total of such
amount paid by the third party or the amount of payment made by the locality, whichever is the lesser.
6. The Hospital agrees to notify the Authorizing Agent within 48 hours following the admission or readmission of a
patient hospitalized under this agreement.
7. Immediately upon discharge of a patient, the hospital bill is to be rendered to the county or city on the form
furnished for this purpose.
8. When this contract is with a Health Department Clinic to provide outpatient care, that service will be at an all-
reclusive rate of $ 15.0_0 par visit.
9. This agreement may be terminated upon thirty days written notice by either party or the Department of Social
Services. Otherwise, the agreement shall remain in effect from:
July 1, 1987 ~June 30~-.1988
FOR HOSPITAL
OR HEALTH DEPARTMENT MCV ~[ospita]s
FOR GOVERNING BODY OF
THE COUNTY OR CITY: _
Director of F~nance
(Title)
)County / City)
APPROVED: DEPARTMENT OF SOCIAL SERVICES
Chapter 7 of 63. l of the Virgin/a Code is the legal basis for the program of Hospitalization and Treatment of Indigent ~r~on~
(State/Local Hospitalization program). The governing body of each locality participating in the program is to appoint an
authorizing agent who is empowered by Section 63, 1.139 of the above chapter to administer the program in the locality.
Under the provisions of this program, localities, with the approval of the State Board of Social Services, are authorized to
enter into contracts with hospitals and health department clinics to provide inpatient and outpatient care and treatment to
residents of the locality.
A standard contract form is provided to local authorizing agents by the Division of Benefit Programs, Virginia Department of
Social Services. Sufficient forms are mailed to the authorizing agent just prior to the beginning of the fiscal year to renew
contracts with hospitals and clinics with which there is a current contract. Additional ~ontract forms will be sent at any
time to the authorizing agent on request.
The authorizing agent is to submit three contract forms to the hospital or health department clinic which agrees to provide
services to residents of the locality. In the meantime, each hospital will receive from the Division of Benefit Programs the
maximum reimbursable rate on which the locality will be reimbursed from state funds for payments made to the facility. The
maximum rate for any hospital will be provided to an authorizing agent on request.
The hospital is to enter the rates it receives if the rates are acceptable. In the event the maximum reimbursable rate is not
acceptable, the amount of an agreed upon rate that is in excess of the maximum reimbursable rate is not subject to reimburse-
ment to the locality from state funds. All three copies of the contract are to have the rates and the period covered entered
and are to be signed by the administrator of the hospital or clinic or other appropriate persons and returned to the authorizing
agent. The authorizing agent or other designated representative of the locality is to ~ign all three forms and forward them to
the Supervisor, Medical Care Section, Division of Benefit Programs, Virginia Department of Social Services. When approved,
theoriginal will be retained by the Division of Benefit Programs and two copies returned to the authorizing agent. One copy
is to be retained by the authorizing agent and the other is to be forwarded to the hospital or clinic.
A maximum reimbursable inpatient rate is established for each hospital. That rate is the average daily cost of inl3atient care
over the hospital's last cost accounting period, less depreciation on buildings, subject to a regional maximum rate that is
established by the State Board of Social Services. The maximum established rate for each SLH region is 115% of the weighted
average cost of care of all hospitals within the region. The maximum established rate for out-of-state hospitals is 715% of
the weighted average cost of care of all hospitals within the state.
A maximum reimbursable outpatient and emergency room fee for routine services is established by the State Board for all
hospitals and clinics. The rate is not based on any costing formula and is an all inclusive charge per visit.
A maximum reimbursable rate for outpatient (ambulatory) surgery based on 68 percent of each hospital's inpatient rate
is established by the State Board.
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF SOCIAL SERVIC[S
STATE - LOCAL HOSPITALIZATION PLAN - VIRGINIA
AGREEMENT TO PROVIDE HOSPITALIZATION AND TREATMENT OF INDIGENT OR MEDICALLY
INDIGENT PERSONS
FOLLOWING COMPLETION ANO SIGNATURE SYAPPROPRIATE PERSONS,ORIGINA~- AND 2 COPIES ARE TO BE EORWARDEDTO
This agreement between the Roanokm City Health Dept.
and the C~]ll([~)r City of , Roanoke
Roanoke ~ Virginia
(Addre$$l
is made with the following provisions:
1. The Hospital agrees that, if accommodations are available at the time the request is made, it will admit and furnish
hospitaJ care and lreatment to pa.ents upo. presentation of an official authorization signed by a referring physician and is-
sued by the Authorizing Agent of the above-named county or city entitling them to assistance under the State - Local Hos-
pitaHzation Plan as provided by Chapter ?, Title 63. f, Code of V/rgin/a. as amended,
2 Each authorization issued by the Authorizing Agent is to be made for a period not in excess of fourteen days.
The county/city shall be notified by the hospital at the direction of the attending physician if any such patients require hos-
pitalization beyond the period authorized. In the event that additional stay is required and notice is given as herein provided
for, such stay shall be as provided for in Section 63. f- 137 of the Code of Virginia. In no case shall the county/city be liabte
for the care and treatment of any patient retained for teaching purposes and in such event such care and treatment shall be
borne by the Hospital. A separate authorization shall be required for each admission or readmission under this contract.
3.ia) The Hospital agrees to care for persons admitted under this agreement at the rate of $ per patient
day. This co~shtutes the total charge to be made to tl]e locality or the individual for hospitalization care and treatment.
*(b) Outpatient and/or Emergency Room Service wgl be provided at an all-inclusive rate of $ per visit.
(c) Outpatient (Ambulatory) surgery will be provided at an all inclusive rate of $ per visit.
(d) Infants hospitalized concurrently with the mother during the 5-day newborn period are to be cared for without
charge other than that specified for the care of the mother. Premature infants requiring hospitalization without the mother,
or at the exp*ration of the 5~ay period, are to be cared for at 40% of the rate specified above. Sick infants requiring hospitali-
zation without the mother, or at the expiration of the 5<Jay newborn period, are to be cared for at the full rate specified
above.
4. Payment wi!l not be made for services rendered prior to date of authorization except in case of emergency admis-
sion which should be reported within 72 hours to the authorizing agent who wdl receive an application from and investigate
the eligibility of the patient.
5. The Hospital agrees that the total payment, regardless of source, for the care of patients under this agreement will
not exceed the rates specified herein. If the hospital receives payment for the care of patients under this agreement from a
third party source following payment by the locality, the hospital shall reimburse the authorizing agent the total of such
amount paid by the third party or the amount of payment made by the locality, whichever is the lesser.
6. The Hospital agrees to notify the Authorizing Agent within 48 hours following the admission or readmission of a
patient hospitalized under this agreement.
7. Immediately upon discharge of a patient, the hospital bill is to be rendered to the county or city on the form
furnished for this purpose.
8. When this contract is with a Health Department Clinic to provide outpatient care. that service will be at an all-
inclusive rate of $ 15.00 per visit.
9. This agreement may be terminated upon thirty days written notice by either party or the Department of Social
Services. Otherwise, the agreement shall remain in effect from:
July 1~ 1987 to June, ~30~., 1988
FOR HOSPITAL ~ 7~ ~ ' ~'
OR HEALTH DEPARTMENT Roanoke City Health Dept.~p)~.j~ ,~ ..Y~]/,~C.~5~/~?~.Z~ ~--~r*~.~
FOR GOVERNING BODY OF
/
THE ~ OR CITY: Roanok~
APPROVED: DEPARTMENT OF SOCIAL SERVICES
'Optional
By
Chapter ? of 63. I of the Virginia Code is the legal basis for the program of Hospitalization and Treatment of Indigent Ik=rs,sns
(State/Local Hospitalization program). The governing body of each locality participating in the program ia to appoint an
authorizing agent who is empowered by Section 63.1-139 of the above chapter to administer the program in the locality.
Under the provisions of this program, localities, with the approval of the State Board of Social Services, are authorized to
enter into contracts with hospitals and health department clinics to provide inpatient and outpatient care and treatment to
residents of the locality.
A standard contract form is provided to Iht. al authorizing agents by the Division of Benefit Programs, Virginia Department of
Social Services. Sufficient forms are mailed to the authorizing agent just prior to the beginning of the fiscal year to renew
contracts with hospitals and clinics with which there is a current contract. Additional contract forms will be sent at any
time to the authorizing agent on request.
The authorizing agent is to submit three contract forms to the hospital or health department clinic which agrees to provide
services to residents of the locality. In the meantime, each hospital will receive from the Division of Benefit Programs the
maximum reimbursable rate on which the locality will be reimbursed from state funds for payments mede to the facility. The
maximum rate for any hospital will be provided to an authorizing agent on request.
The hospital is to enter the rates it receives if the rates are acceptable. In the event the maximum reimbursable rate is not
acceptable, the amount of an agreed upon rate that is in excess of the maximum reimbursable rate is not subject to reimburse-
ment to the locality from state funds. All three copies of the contract are to have the rates and the period covered entered
and are to be signed by the administrator of the hospital or clinic or other appropriate persons and returned to the authorizing
agent. The authorizing agent or other designated representative of the locality is to ~ign all three forms and forward them to
the Supervisor, Medical Care Section, Division of Benefit Programs, Virginia Department of Social Services. When approved,
the o~iginal will be retained by the Division of Benefit Programs and two copies returned to the authorizing agent. One copy
is to be retained by the authorizing agent and the other is to be forwarded to the hospital or clinic.
A maximum reimbursable inpatient rate is established for each hospital. That rate is the average daily cost of inpatient care
over the hospital's last cost accounting period, less depreciation on buildings, subject to a regional max[mum rate that is
established by the State Board of Social Services. The maximum established rate for each SLH region is l t5% of the weighted
average cost of care of all hospitals within the region. The maximum established rate for out-of-state hospitals is 115% of
the weighted average cost of care of all hospitals within the state.
A maximum reimbursable outpatient and emergency room fee for routine services is established by the State Board for all
hospitals and clinics. The rate is not based on any costing formula and is an all inclusive charge per visit.
A maximum reimbursable rate for outpatient (ambulatory) surgery based on 68 percent of each hospital's inpatient rate
is established by the State Board.
STATE - LOCAL HOSPITALIZATION PLAN - VIRGINIA
AGREEMENT TO PROVIDE HOSPITALIZATION AND TREATMENT OF INDIGENT OR MEDICALLY
INDIGENT PERSONS
FOLLOWING COMPLETION ANOSIGNATURE BY APPROPRIATE PERSONa, ORIGINAL AND2 COPIES ARE TO BE FORWARDED TO
THE DIVISION OF BENEFIT PROGRAMS. DEPT. OF SOCIAL. SERVICES. 8007 DISCOVERY DRIVE. RICHMOND, VA 23288
This agreement between the University of Vir$inia Charlottesville~ Va.
and the ~or City of Roanoke is made with the following provisions:
1. The Hospital agrees that, if accommodations are available at the time the request is made, it will admit and furnish
hospital care and treatment to patients upo. presentation of an official authorization signed by a referring physician and is-
sued by the Authorizing Agent of the above-named county or city entitring them to assistance under the State- LocaIHos-
pitalization Plan as provided by Chapter ?, T/t/e 63. ;, Code of Virginia, as amended.
2. Each authorization issued by the Authorizing Agent is to be made for a period not in excess of fourteen days.
The county/city shall be notified by the hospital at the direction of the a~tending physician if any such patients require hos-
pitalization beyond the period authorized. In the event that addRional stay is required and notice is giver as herein provided
for, such stay shall be as provided for in Secrion 63. ;- ;3? of the Code of V~gin/a. In no case shall the county/city be liable
for the care and treatment of any patient retained for teaching purposes and in such event such care and treatment shall be
borne by the Hospital. A separate authorization shall be required for each admission or readmiss[on under this contract.
3.(a) The Hospital agrees to care for persons admitted under this agreement at the rate of $ 4Cji- q*~ per patient
day. This constitutes the total charge to be made to thelocaldy or the individual for hospitalization care and treatment.
*{b) Outpatient and/or Emergency Room Service will be provided at an all-inclusive rale~Qf ~. ] ~ _hO per visit.
(c) Outpatient (Ambulatory) surgery will be provided at an all inclusive rate of $ ~'~ per visit.
(d) Infants hospitalized concurrently with the mother during the 5-day newborn period are to be cared for without
charge other than that specified for the care of the mother. Premature infants requiring hospitalization without the mother,
or at the expiration of the §~lay period, are to be cared for at 40% of the rate specified above. Sick infants requiring hospitali-
zation without the mother, or at the expiration of the 5<Jay newborn period, are to be cared for at the full rate specified
above.
4. Payment wi!l not be made for services rendered prior to date of authorization except in case of emergency admis-
sion which should be reported within 72 hours to the authorizing agent who will receive an application from and investigate
the eligibility of the patient.
5. The Hospital agrees that the total payment, regardless of source, for the care of patients under this agreement will
not exceed the rates specified herein. If the hospital receives payment for the care of patients under this agreement from a
third party source following payment by the locality, the hospitar shall reimburse the authorizing agent the total of such
amount paid by the third party or the amount of payment made by the locality, whichever is the lesser.
6. The Hospital agrees to notify the Authorizing Agent within 48 hours following the admission or readmission of a
patient hospitalized under this agreement.
7. Immediately upon discharge of a patient, the hospital bill is to be rendered to the county or city on the form
furnished for this purpose.
8. When this contract is with a Health Department Clinic to provide outpatient care, that service will be at an all-
inclusive rate of $ per visit.
9, This agreement may be terminated upon thirty days written notice by either party or the Department of Social
Services. Otherwise, the agreement shall remain in effect from:
July 1, 1987 to June 30, 1988
FOR HOSPITAL ~
OR HEALTH DEPARTMENT University of Virginia
Exec~t zve Director
FOR GOVERNING BODY OF
THE ~'Y OR CITY: Roanoke
APPROVED: DEPARTMENT OF SOCIAL SERVICES
'Optional
By
Chapter 7 of 63. I of the V/rginia Code is the legal basis for the program of Hospitalization and Treatment of Indigent Rerso,,s
(State/Local Hospitalization program). The governing body of each locality participating in the program is to appoint an
authorizing agent who is empowered by Section 63. I 139 of the above chapter to administer the program in the locality.
Under the provisions of this program, localities, with the approval of the State Board of Social Services, are authorized to
enter into contracts with hospitals and health department clinics to provide inpatient and outpatient care and treatment to
residents of the locality.
A standard contract form is provided to Io~:al authorizing agents by the Division of Benefit Prngrams, Virginia Department of
Social Services. Sufficient forms are mailed to the authorizing agent just prior to the beginning of the fiscal year to renew
contracts with hospitals and clinics with which there is a current contract. Additional contract forms will be sent at any
time to the authorizing agent on request.
The authorizing agent is to submit three contract forms to the hospital or health department clinic which agrees to provide
services to residents of the locality. In the meantime, each hospital will receive from the Division of Benefit Programs the
maximum reimbursable rate on which the locality will be reimbursed from state funds for payments mede to the facility. The
maximum rate for any hospital will be provided to an authorizing agent on request.
The hospital is to enter the rates it receives if the rates are acceptable. In the event the maximum reimbursable rate is not
acceptable, the amount of an agreed upon rate that is in excess of the maximum reimbursable rate is not subject to reimburse-
ment to the locality from state funds. All three copies of the contract are to have the rates and the period covered entered
and are to be signed by the administrator of the hospital or clinic or other appropriate parsons and returned to the authorizing
eger~t. The authorizing agent or other designated representative of the locality is to ~ign all three forms and forward them to
the Supervisor, Medical Care Section, Division of Benefit Programs, Virginia Department of Social Services. When approved,
the original will be retained bv the Division of Benefit Programs and two copies returned to the authorizing agent. One copy
is to be retained by the authorizing agent and the other is to be forwarded to the hospital or clinic.
A maximum reimbursable inpatient rate is established for each hospital. That rate is the average daily cost of inpatient care
over the hospital's last cost accounting period, less depreciation on buildings, subject to a regional maximum rate that is
established by the State Board of Social Services. The maximum established rate for each SLH region is 115% of the weighted
average cost of care of all hospitals within the region. The maximum established rate for out-of-state hospitals is 115% of
the weighted average cost of care of all hospitals within the state.
A maximum reimbursable outpatient and emergency room fee for routine services is established by the State Board for all
hospitals and clinics. The rate is not based on any costing formula and is an all inclusive charge per visit.
A maximum reimbursable rate for outpatient (ambulatory) surgery based on 68 percent of each hospital's inpatient rate
is established by the State Board.
Office c~ ~ne ~ Oen~
September 16, 1987
File #228-132
Mr. R. Alan Beals
Executive Director
National League of Cities
1301 Pennsylvania Avenue,
Washington, D. C. 20004
Ne W,
Dear Mr. Beals:
I am enclosing copy of Resolution No. 28795, designating a Voting
Delegate and Alternate Voting Delegate for the Annual Business
Session of the Congress of Cities, which Resolution was adopted
by the Council of the City of Roanoke at a regular meeting held
on Monday, September 14, 1987.
Mary F. Parker, CMC
City Clerk
MFP:ra
EnCo
cc: Mr. R. Michael Amyx, Executive Director, Virginia
League, P. 0. Box 753, Richmond, Virginia 23206
Mayor Noel C. Taylor
Vice-Mayor Howard E. Musser
Municipal
Room 456 Municipal Building 2t5 C~urch Avenue, S.W. Roanoke, Virginia 24011 (703) 98t-2541
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of September, 1987.
No. 28795.
A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session of the Congress
of Cities.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. For the Annual Business Session of the Congress of
Cities to be held in Las Vegas, Nevada, on December 12 to
December 16, 1987, )~yor Noel C. Taylor and Vice-Mayor Howard
E. Musser, are hereby designated Voting Delegate and Alternate
Voting Delegate, respectively.
2. Mary F. Parker, City Clerk, is directed to complete
any forms required by the National League of Cities for
designation of Voting Delegate and Alternate Voting Delegate
and to forward such forms to the National League of Cities.
ATTEST:
City Clerk.
~--~'~' ~ Cities (2/~3000 ~ ~.~,
September 1, 1987
To: Mayors of Direct Member Cities
From:
Officers
Alan Beals, Executive Director ~~
Subject: Designation of Voting and Alternate Voting Delegates,
Annual Congress of Cities, December 12-16, 1987
Las Vegas, Nevada
Under the Bylaws of the National League of Cities, each direct
member city is entitled to cast from one to twenty votes,
depending upon the city's population, through its designated
voting delegate at the Annual Business Meeting of the Congress
of Cities. (See table on reverse side.) This meeting will begin
at approximately 10:30 a.m., Wednesday, December 16, 1987, in the
Las Vegas Convention Center. (Please consult your convention
program at the Congress of Cities for the exact starting time and
place of the meeting.)
TO be eligible to cast the city's vote, each voting delegate
and alternate voting delegate must be designated by the city
on the attached form and the form forwarded to NLC's Credentials
Committee. NLC's Bylaws expressly prohibit voting by proxy.
Thus, an official of the city, properly designated, must be
present at the Annual Business Meeting to cast the city's vote
or votes.
To enable us to get your credentials in order and to provide your
voting delegates with National Municipal Policy and Resolutions
materials prior to the Congress of Cities, we ask that you
return the I~{I~ copy of the completed form to NLC on or before
October 12, 1987. A pre-addressed envelope is attached. Upon
receipt of these names, NLC will also send each voting and
alternate voting delegate a set of instructions on registration
and rules governing the conduct of the Annual Business Meeting.
To assist your state municipal league in selecting delegates to
cast the League vote, please forward the Y~LLOW copy of the
credential form to your state league office and keep the PINK
copy for your records.
Attachments
1987 CONCI~SS OF C~TIg8 -- LA.c: V~Cd~q~ I~VADA
Cbalr~an, CredenClals Co~mittee
National League si Cities
1301 Pennsylvania Avenue,
Washington, D.C. 20004
No. of Votes
The official voting delegate and alternates
are as
Roanoke, Virginia
lSS
gi~ture
VOTINC DELEGATE
Dr. Noel C. Taylor Nasor
215 Church Avenue, S. W.. Room 452 Muniqioal Buildinq, Roanoke, Virqinia
24011
CItY STATE ZIP CODE
2. Howard E. Musser
0~-Slee Cre.
ALTERlqATE VOTING DELEGATES
Vice-Mayor
21~ £hurch Avenue. S. W.. Room 456
Roanoke. Wr~inia 24011
C~TY~ S~ATE, Z~P CODE
TITLE
STI~T ADD. SS (DO ~ USg P.O. BOX NO.)
CITY, STATE~ ZIP CODE
· ITLE: Deputy City Cler~k7
DATE: 9/18/87
Each direct ~her city is entitled to one voting delegate and two alternate
voting delegates. The number of votes which can be cast is based on the
city's population as dete~ained in the 1980 Census.
1. p~Amg OS NOT PILL IN S~ADgOA~A. TlllS IS FORN LC SLUICE USE ONLY
2. Please type or print :your city name in the space provided
3. Please type or print the name, title, city, state and zip code of your voting
delegate and alte~nate(e).
~. Please si&n theW BITE for~ and return to Chairman, Credentials Comslttee; send the TELLO~
cop~ to your State Lea&me Director; and keep PINK copy for your records.
Office of the City Clerk
September 16, 1987
File #468B-$
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of Council held on Monday, September 14,
1987, you were requested to report to Council at its next regular
meeting on Monday, September 21, 1987, with regard to the status
of security police at Carvins Cove.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ra
Room 456 Municipal Building 215 Oaurch Avenue, S.W. Roanoke, Virginia 240t~ (703) 98~1-2541