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HomeMy WebLinkAboutCouncil Actions 08-24-8728774 Bowl~ ) REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL August 24, 1987 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. ~Ir. Mu~ser was absent. The invocation will be delivered by The Reverend Arthur E. Grant, Pastor, Woodlawn United Methodist Church. ?re~eafs. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Noel C. Taylor. Presentation by the Mayor and Members of Council. Adopted R~olut~on No. 28774 recognizing and commending the Honorable Robert A. CONSENT AGENDA {ApproVed 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DIS- CUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of Council held on Monday, July 13, 1987. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. C-2 Qualification of Robert D. Obey and Garry C. Davis as mem- bers of the Economic Development Commission for terms of three years each ending June 30, 1990. RECOMMENDED ACTION: Receive and file. C-3 Qualification of Roanoke Public Library June 30, 1990. Elizabeth B. Watts as a member of the Board for a term of three years ending RECOMMENDED ACTION: Receive and file. C-4 Qualification of Curtis L. Ratliff as a member of the Board of Adjustments and Appeals, Building Code, for a term of five years ending September 30, 1991· RECOMMENDED ACTION: Receive and file. Garland for h~ 21 yea~S of devoted service to the City o~ Roanoke and ~ a~tize~. 15-0) I~r. Garland abst~ned from voting. ) (1) C-5 Qualification Planning District June 30, 1990. of David A. Bowers as a member of the Fifth Commission for a term of three years ending RECOMMENDED ACTION: Receive and file· Request of the Mayor for an Executive Session on pe~onnel matter~ re~, 'n~ to vacancies on va~iou~ REGULAR AGENDA authorities, boaAds, comm<ssro~ and commdt~ees appoi~ed by ~ounc~l. Hearing of Citizens Upon Public Matters: None· 4. Petitions and Communications: a. A communication from the Roanoke City School Board recom- mending the appropriation of $23,424.00 for the Flow Through Program; $1,000.00 for the Governor's School; $9,560.80 for the Refugee Children Program; $35,645.00 for the Drug Free Schools Program; and $221,896.00 for the purchase of eight school buses· Adopted0rdinance No. 28775. (6-0) Reports of Officers: a. City Manager: Briefings: 1. A report regarding the City of Roanoke Employee Suggestion Program· Concurred in recommendation. ltems Recommended for Action: 2. A report recommending authorization to execute State-Local Hospitalization Agreements with par- ticipating hospitals and the local Health Department· Adopted Ordinance No. 28776 on first reading. (Mayor Taylor and 3. A report concurring in a report of the Bid Committee recommending that the proposal of Tri-Stem, Inc., for professional utility invoices auditing services, be accepted. Adopted 0rdinance No. 28777. (6-0) b. Director of Finance: Reports A financial report Received and filed. of Committees: for the month of July, 1987. 7. Unfinished Business: 5.a. 2. ~. Bowles abstained from A report of the Roanoke Regional Airport Commission requesting approval for relocation of the Glide Slope Navigational Aid serving Runway 33 at the Roanoke Regional Airport· Lee Garrett, Vice-Chairman· AdoptedO~dinance No. 28778. (6-0) A report of the Personnel Committee with regard to dis- ability insurance for Council-appointed officers, ltoward E. Musser, Chairman. Defied unti~ next regular meeting of Council on Septemb~ 14, 1987. (Council member~ Bow,As & Trout voting no.) None· (2) voting. ) Introduction and Consideration of Ordinances and Resolutions: a. Ordinance No. 28763, on second reading, permanently vacating, discontinuing and closing that portion of Georgia Avenue, N. E., lying between Kimball Avenue, N. E., and the right-of-way line of Norfolk & Western Railway Company (Shenandoah Valley line) and that portion of a certain 10 foot alley located in the center of Block 24 of Deanwood Terrace, beginning at the intersection of Kimball Avenue, N. E., and running in an easterly direction approximately 40 feet to that point at id a closed. Adopted Ordinance No. 28763. ~_~h sa Il ey was b. Ordinance No. 28764, on second reading, rezoning certain tracts of land lying in the northeast section of the City designated as Official Tax Nos. 3050315-3050318, respec- tively, and 3050306, 3050201 and a portion of 3050207, con- taining 2.439+ acres, located between Orange and McDowell Avenues and ~th and llth Streets, N. E., from HM, fieavy Manufacturing District, to C-2, General Commercial District. Adopted Ordinance No. 28764. {6-0) · Co Ordinance Na. 28771, on second reading, authorizing .the proper City officials to grant a certain 20' easement across Falling Creek Reservoir property. Adopted O~dinance No. 28771. 16-0) Ordinance No. 28772, on second reading, authorizing execu- tion of an indenture between the City and Appalachian Power Company. Adopted 0rdinance No. 28772. ee Ordinance No. 28773, on second reading, granting a con- ditional permit for an existing structure encroaching over and into the right-of-way of Woodland Road, S. E., located adjacent to 2158 Woodland Road, S. E., Official Tax No. 4441007. Adopted 0~dinance No. 28773. (6-0) f. A Resolution endorsing t~e candidacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League. Adopted Res~£u~on No. 28779. Motions and Miscellaneous Business: Inquiries and/or comments by the Mayor and members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. ~: .... ~_~_tJ~arings of Citizens: Adopted Reso£ution No. 28780 requ~ng Commonwealth to provide additional state funding to me~t the needs of the mentally disabled and their famines. (6-0) Adopted R~olution No. 28781 designating a Voting D~egate and Alt~nate Voting Delegate for the Annual B~iness Session of the Virginia Mu~pal League and for any meetings of the Urban Section of the League. {6-0) (3) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28774. A RESOLUTION reeognizing and commending the Honorable Robert A. Garland, Member, City Council, for his twenty-one years of de- voted service to this City and its citizens. WHEREAS, the Honorable Robert A. Garland was first elected to City Council in 1962, and has served as a member of this Council for twenty-one years; WHEREAS, the people of Roanoke have demonstrated their confidence in Mr. Garland by electing him to City Council seven times, and Mr. Garland haa served aa Vice-Mayor of the City on two separate oeeasions; WHEREA~, MI-. Garland served as Chairman of the Transportation Study Committee whieh recommended and implemented the creation of Greater Roanoke Transit Company to provide needed mass transit services for the Roanoke Valley; served as Chairman of the Cable Tele- vision Committee which awarded the first cable television franchise; and for many years served as Chairman of Council's Bid Committee which has the responsibility of reviewing bids on major construction pro- jects of the City; WHEREAS, Mr. Garland has always been a dedicated public servant, giving unselfishly of his time and ability and displaying particular attributes of honesty, integrity, loyalty, devotion to duty, fairness, friendliness and courtesy; and WHEREAS, this Council desires to take special note of Mr. Garland's twenty-one years of exemplary service; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Council adopts this means of recognizing and commending the outstanding services rendered to this City and its people over twenty- one years by the Honorable Robert A. Garland, Member, City Council. ATTEST: City Clerk. MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE 0-2 0 Oath or Affirmation of State o~ Virginia, City o] Roanoke, to.wi~: '87 ~!~ i -~i !~ ~ :'( ] I, ~obert ~. Obey ., do solemnly swear (or affirm) that I w~l sup~rt the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impaRially discharge and perform all the duties incumbent upon me as a ~ember of the Economic 9evelovment Commission for a term oq three years endin5 June 30, 1990. according to the best of my ability. So help me God. Subscribed and sworn to before me, this Deputy Clerk Office o~ the City August 26, 1987 File #15-450 Mr. James O. Trout, Chairman Economic Development Corr~4ission 2102 Stephenson Avenue, $. W., Unit Roanoke, Virginia 24614 18 Dea'r Mr. Trout: This is to advise you that Robert D. Obey and Garry C. Davis have qualified as members of the Economic Development Corr~nission for terms of three years each ending June 30, 1996. Sincerely, Sandr~ R. Eakin" ~' Deputy City Clerk SIfE: ra Room456 MunicipolBullding 215 Church Avenue, S.W. Roanc~e, Virglnla24011 (703)981-254.1 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 22nd day of June, 1987, ROBERT D. OBEY was reelected as a Member of the Economic Development Co~ission for a term of three years, ending June 30, 1990. .Given under my hand and the seal of t. he City of Roanoke this 30th day of June, 1987. City Clerk Oath or Affirmation of Office Sta~ oi~ Virginia, City o~r Roanoke, f.o .wit: I, Garry C. Davis · do solemnly swear (or affirm) that I will support the Constitution of the Uaited States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Member of the Economic Development Con~nlssion for a term of three years ending June 30, 1990. Subscribed and sworn to before me, thi~ ~(~:~- day of (~,--~"3~\ ~',"-(~'~ August 12, 1987 File #15-450 Mr. Garry C. Davis First Federal Savings & Loan Association Consumer Loan Department 36 Church Avenue, S. W. Roanoke, Virginia 2401! Dear Mr. Davis: At a regular meeting of the Council of the City of Roanoke held on'Monday, August 10, 1987, you were elected as a member 'of the Economic Development Commission for a term of three years ending June 30, 1990. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. Mary F. Parker, CMC City Clerk MFP:ra Eno. cc: Mr. James 0. Mr. Brian J. Trout, Chairman, Economic Development Cor~nission Wishneff, Chief of Economic Development Room 456 Municipal Building 215 C~urch Avenue. $.W. Roonoke, Vlrg~la 2401 t (703) 981-25~1.1 COMMONWEALTH OF VIRGINIA ) ) To-wit: C I T Y OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 10th day of August, 1987, GARRY C. DAVIS was elected as a Member of the Economic Development Commission for a term of three years, ending June 30, 1990. Given under my hand and the seal of the City of Roanoke thi~ 12th day of August, 1987. City Clerk 0-2 Oath or Affirmation of Office St~t~ o] IZirginia, City o] Roanoke, to .wit: I, E1 i zabeth ~. Watts ., do solemnly swear (or affirm) that will support the Constitution of the United States, and the Constitution of the State of Virginia, and that will faithfully and impartially discharge and perform all the duties incumbent upon me as :~lember of the Roanoke Public Library Board for a term of three years endi~q June 30. I~99. according to the best of my ability. So help me God. Subscribed and sworn to before mc, this / ~ __day August 26, 1987 File #15-323 Mr. Evans B. Jessee, Chairman Roanoke Public Library Board 262~ Crystal Spring Avenue, S. Roanoke, Virginia 24014 Dear Mr. Jesse~: This is to advise you that Elizabeth B. Watts has qualified as a member of the Roanoke Public Library Board for a term of three years ending June 30, 1990. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:fa Room456 Munici~lBuilding 215 Church Avenue, S.W. Roanoke, V]rgin~o24011 (703) 981-2544 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at the 22nd day of June, Member of the Roanoke years, ending June 30, Given under my hand and the 30th day of June, 1987. a regular meeting of Council held on 1987, ELIZABETH B. WATTS was reelected as a Public Library Board for a term of three 1990. seal of the City of Roanoke thins City Clerk Office of the City Auffust 26, 1987 File #15-64 Mr. Ronald H. Miller Building Corr~nissioner/Zoning Administrator Roanoke, Virginia Dear Mr. Miller: This is to 'advise you 'that Curtis L. Ratliff has qualified as a member of the Board of Adjustments and Appeals, Building Code, for a term of five years ending September 30, 1991. Sincere ly, Sandra tf. Eakin Deputy City Clerk SHE:fa Room 456 Municipal Building 2'~5 C~urch Avenue, 5.W. Roanoke, Virginia 24~11 (703) 981-2541 Oafh or Affirmafion of Office 8tare of I~r~/~, City of Ronnoke, Curtis L. Ratl iff , do solemnly swear (or affirm) that I, I will ~upport the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Member of the Board of Adjustments & Appeals, Building Code, for a term of five years ending September 30, 1991. according to the best of my ability. So help me God. .7 Subscribed and sworn to before me, this ,] ~ day_ August 12, 1987 File #15-64 Mr. Curtis L. Ratliff 2315 Maiden Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Ratliff: At a regular meeting of the Council of the City of Roanoke held on Monday, August 10, 1987, you were elected as a member of the Board of Adjustments and Appeals, Building Code, for a term of five years ending September 30, 1991. Enclosed you will find a certificate of your election and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. $incecely, Mary F. Parker, CMC City Clerk MFP:ra Eric. cc: Mr. Ronald Administrator H. Miller, Building Commissioner/Zoning Room 456 Municipal Building 215 O~urch Avenue, S.W. I~,oanoke, Vi,glnla 240t t (703) 98t-2541 Oafh or Affirmation of I, David A. Bowecs , do ~lemnly swear (or ~) ~ ~1 ~up~ the Constitution of ~e Unit~ States, and ~e Constitution of the S~te of Virginia, and I w~l faithfully and imps~ally discharge and perfo~ ali the duties incumbent upon me a t,~ember of the F~fth Planning Distr~ct Co~sston for a te~ of ~ree years ending June 30, 1990. according to the best of my ability. So help me God. ~. ~(~~ Subscribed and sworu to bel~ore me, this ~/:_ dayof ~ COMMON~VEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 10th day of August, 1987, CURTIS L. RATLIFF was elected as a Member of the Board of Adjustments and Appeals, Building Code for a term of five years, ending September 30, 1991. Given under my hand and the seal of ~he City of Roanoke this 12th day of August, 1987. City Clerk Office of the Mayor August 24, 1987 Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss personnel mat- ters relating to vacancies on various authorities, boards, com- missions and committees appointed by Council, pursuant to Section 2.1-344 (a) (1), Code of Virginia (1950), as amended. Sincerely, NCT: ra Room 452 Municipal Building 215 Church Avenue, S.W. Raonoke, Virginia 24011 (703) 981-2444 Office of the City Clerk August 26, 1987 File #60-467 Mr. Joel M. Schlanger Director of Finance Roanoke, Virginia Dear Mr. Schlanger: I am attaching copy of Ordinance No. 28775, amending and reor- daining certain sections of the 1987-88 General and Grant Funds App.ropriations, providing for the appropuiation of $23,424.00 for the Flow Through Program; $1,000.00 for the Governor's School; $9,560.80 for the Refugee Children Program; $35,645.00 for the Drug Free Schools Program; and $221,896.00 for vehicular equip- ment, representing the first installment of the Schools' share of the fiscal year 1987-88 Capital Maintenance and Equipment Replacement Fund for the replacement of eight overage school buses, which Ordinance was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, SHE:ra Enc. cc: Sandra lt. Eakin J Deputy City Clerk Mr. W. Robert Herbert, City Manager Mr. Edwin R. Feinour, Chairman, Roanoke City School Board, 3711Peakwood Drive, S. W., Roanoke, Virginia 24014 Dr. Frank P. Tota, Superintendent of Schools, P. 0. Box 13145, Roanoke, Virginia 24031 Mr. Richard L. Kelley, Executive for Business Affairs and Clerk of the Board, P. 0. Box 13105, Roanoke, Virginia 24031 Room 456 Municipal Building 21,.5 C~urch Avenue, S.W. P~oanc~e, Vlrginio 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28775. AN ORDINANCE to amend and reordain certain sections of the 1987-88 General and Grant Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1987-88 General and Grant Funds Appropriations, 'be,/ and the same ~re hereby, amended and reordained, to read as follows, in part: General F~nd Appropriations Education Capital Outlay (1) .................................. Revenue Fund Balance - CMERP (2) ............................ Grant Fund Appropriations Education Flow Through 86-87 (3) .............................. Governor's School 87-88 (4-6) ....................... Refugee Children 87-88 (7) .......................... Drug Free Schools 87-88 (8) ......................... Revenue Education Flow Through 86-87 (9) .............................. Governor's School 87-88 (10) ........................ Refugee Children 87-88 (11) ......................... Drug Free Schools 87-88 (12) ........................ $55,011,659 415,548 3,320,967 $ 538,577 560,000 9,561 35,645 $ 538,577 560,000 9,561 35,645 (1) School Buses (2) Fund Balance - CMERP (3) Health Services (4 (5 (6 (7 (8 (9 (10 (11 (12 Teachers Maintenance Instuct. Equipment Instructor Materials Fed. Grants Recpts. Donation Fed. Grant Recpts. Fed. Grant Recpts. (001-060-6010-6070-0508) (001-3324) (035-060-6550-6010-0309) (035-060-6931-6005-0113) 035-060-6931-6005-0336) 035-060-6931-6005-0510) 035-060-6933-6021-0113) 035-060-6934-6020-0309) 035-060-6550-1102) 035-060-6931-1103) 035-060-6933-1102) 035-060-6934-1102) $ 221,896 (221,896) 23,424 9,828 9,828) 1,000 9,561 35,645 23,424 1,000 9,561 35,645 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk August 24, 1987 FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Appropriation of Roanoke City School Grants and CMERP Funds for School System I have reviewed the attached request for appropriation for the School Board. The Flow Through grant, Governor's School grant, Refugee Children'grant, and Drug Free Schools grant are funded with 100% federal funding or donations. The report also requests that $221,896 of the School Board's $907,246 Capital Maintenance and Equipment Replacement Program (CMERP) funding be appropriated for the purchase of eight school buses. I recommend that you concur with this request of the School Board. JMS:dp  ""~l Edwin R. Feinour, Chairman William Whil:e, S~.. Vice Chairman Donald I~artol ,-Roanoke City School Board P.O Box 1310c,, Roanoke, Virginia ~4031 · Sallye T. Coleman LaVeme B. Dillon David K. Usk 703-981-~381 August 12, 1987 James M. Turner, Jr. F. ronk P. Tol:a. S~l~;flni~enden~ Fllchard L Kelley, Clerk of I:he Board The Honorable Noel C. Taylor, Mayor and Members of Roanoke City Council Roanoke· VA 24011 Dear Members of Council: As the result of official School Board action at its meeting of August 11, 1987, the · School Board respectfully requests City Council to appropriate the following funds to school accounts: Grant No. 6550- $23,424.00 for the Flow Through program for additional federal funds received to provide special education health services. Grant No. 6931- $I,000.00 for the Governor's School. The appropriation represents a donation to be used for the purchase of laboratory equipment for the Governor's School. Grant No. 6933- $9,560.80 for the Refugee Children Program to provide English instruction to non-English speaking refugee children. The program is ona hundred percent reimbursed by federal funds. Grant No. 6934- $35,645.00 for the Drug Free Schools Program for 1987-88 to provide materials to conduct a community-wide alcohol and drug prevention program. The program is one hundred percent reimbursed by federal funds. Excellence in Education .-// ~embers of Council Page 2 August 12, 1987 The Board further requests the appropriation of $221,896.00 for vehicular equipment. The appropriation request represents the first installment of the Schools' share of the FY87-88 Capital Maintenance and Equipment Replacement Fund. These funds will provide for the replacement of eight (8) overage school buses. rg CC: Sincerely, . /~ Richard L. Kelley Clerk of the Board and Executive for Business Affairs Mr. Edwin R. Feinour Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy, Jr. Mr. W. Robert Herbert ~r. Wilburn C. Dibling r. Joel M. Schlanger (with accounting details) ROANOKE CZTY SCBOOL BOARD Roanoke, Virginia APPROPRIATION RgouE~T Flow Throu%h 1985-87 035-ObO-b550-b010-0309 Appropriation Unit ZbF ~ealth Services 9 23, q2q. O0 035-060-5550-1102 Federal Grant Receipts $ The above additional appropriation of Federal funds to the Flow ThrouEh program has been received, The proEram will end September 30, 1987. August 11, 1987 ROANOKE CITY SCBOOL BOARD Roanoke, Virginia APPROPRI&TION REOUEST Governor'e Sohool 1987-88 03§-ObO-6931-bO05-01~3 03S-ObO-69~l-bOO$-O33b 03~-060-b931-bO05~O~lO Appropriation Unit ZgR Teachers 9,828 Haintenance ( 9,828) Instructional Equipment 1~000 $ 1~000 035-060-~q31-1103 Donation 1~ 000 The above appropriation requeet represents a donation o£ $1,000 to be used For the purchase o£ laboratory equipment ~or the school. The request additionally adjusts the previous appropriation to correot the distribution o£ budgeted coete for the program. The program will end June 30, lg88. August 11, 1987 ROANOKE CITY SCUOOL BOARD Roanoke, Virginia APPROPEIATIO# REOUE~T Refugee Children 1987-88 ~q~ 035-OhO-bq33-h021-0113 Appropriation Unit ZgT Instructor 035-ObO-b933~1102 Pederal Grant Receipts 8 The Refugee Children Program will provide English instruction to non-English speaking refugee children.' The program is one hundred percent reimbursed'by federal ~unds and will end September 30, 1988. August 11, 1987 ROANOKE CITY $OgOOL BOARD Roanoke, Virginia APPROPRIATION DruE Free $ohoole 1987-88 035-ObO-b93#-bOiO-0309 ~ppropriatioa Unit Z98 Hateriala $ 35,~#5.00 035-060-693#-1102 Federal Grunt Receipts 8 35,6~5~00 The Dru6 Free Schools'Program.'for 1987-88 sill provide materials to conduct a community-wide alcohol and drug prevention program. The program is reimbursed one hundred percent by Federal funds. The pro,ram will end June 30, 1988. August 11, 1987 RO&NOKE CITY SCBOOL BOARD Ro&noke, Virginia APPROPRIATION RBOUR3T Capital Hnintenance and Equipment Replacement Fund Inntallment ! - ~eh~cular Equipment 001-060-6010-6070-0508 Appropriation Onit School Ruses $ 221~896. oo The above appropriation represents the £irst installment on the Schools' share .oR the Capital Maintenance and Equipment Replacement Fund. These funds sill provide for the replacement o~ eisht (8) overa~e school buses. August 11, 1987 Office of the City Cler~ September 2, 1987 Fi le #184 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to the City Of RoanQke Employee Suggestion~Program (ESP), wa~ before the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. On motion, duly seconded ana adopted, Council concurred in the report. Sincerely, ~~ Mary F. Parker, CMC City Clerk MFP: ra Mr. George C. Snead, Jr., Director of Administration Public Safety Mr. Eric C. Turpin, Manager, Personnel Management Mr. Barry L. Key, Budget and Systems and Room 456 MuniciDal Building 215 C~urch A'~nue, S.W. I:~noke, Virginia 24~11 (703) 98%2541 ~'[C~i~. ,~ ~.[i Roanoke, Virginia CITY ~-~!_~iF ~,~i~i August 24, 1987 Honorable Mayor and City Council Roanoke, Virginia Subject: City of Roanoke Employee Suggestion Program (ESP) Dear Members of City Council: I. Back,round: City Council requested that the City Manager research and recommend an Employee Suggestion Program which would generate and utilize employee ideas on improving City operations and service levels. A work group was established to review the request and formulate the specific program structure. The work group consisted of represen- tatives from the City Manager's Office, Directorate of Administration and Public Safety, Office of Management and Budget, and Personnel Management. Existing suggestion programs in both the public and private sector were researched and evaluated for applicability to the City. Listed are some of the organizations queried: City of Baltimore, MD City of Chesapeake, VA City of Houston, TX City of Portsmouth, VA City of Va. Beach, VA Appalachian Power Company Bank of Virginia (Signet Bank) General Electric K-Mart Stores Operational policy was developed based upon the review of other existing program policies, individual research by the work group, and after review and comment by City administrative staff and program managers. II. Current Situation: A. The Employee Suggestion Pro~ram encourages full-time regular employees to submit suggestions on improving City operations and service levels. The program provides for monetary and non-monetary awards to be pre- sented to employees whose ideas are adopted and implemented. A detailed schedule of awards is given in the policy attached, with the basis of monetary awards being ten percent (10%) of first year savings generated (up to a maximum award of $2,000). Generally, department managers and other City employees whose job duties are of a management, administrative, research or technical nature will only be eligible for non-monetary awards. Honorable Mayor and City Council Page 2 Funding of monetary awards will be through the departmental operating budget from which the savings (resulting from the suggestion implemen- tation) are realized, whenever possible. Department of Personnel Management will be responsible for the daily administration of the Employee Suggestion Program. Office of Management and Budget will be responsible for evaluating suggestions with respect to determining cost savings, feasibility, and assisting with the implementation, if necessary. Public Information Officer will be responsible for all aspects of internal and external publicity associated with the Employee Suggestion Program. III. Conclusion: A. Target implementation date is October 1, 1987. B. Pro~ram is being publicized in the following manner: ° Internally produced informational brochure and letter from the City Manager to be mailed to each employee's home. ° City Corner (employee newsletter) feature article in September 30, 1987 issue. ° Press release to Roanoke Valley media detailing program on October i, 1987. ° Series of posters to be displayed throughout the year in employee work areas. This briefin~ report on the Employee Suggestion Program is being pro- vided for City Council's information, discussion and modification as necessary. WRH:ALR:mds Attachment cc: City Attorney Director of Finance Director, Administration and Public Safety Manager, Personnel Manager, Office of Management and Budget Respectfu~j submitted, W. Robert Herbert City Manager CITY OF ROANOKE, VIRGINIA EMPLOYEE SUGGESTION PROGRAM PURPOSE: The purpose of the City of Roanoke Employee Suggestion Program is: to improve the operations of the city government by encouraging employees to contribute practical ideas which result in monetary savings, increased effectiveness or efficiency of service to the public, safer working conditions or better public relations. to improve employee relations by increasing employee participation in the activities and operations of city government, and by pro- viding monetary awards and other recognition to employees whose suggestions are adopted and implemented. II. EMPLOYEE ELIGIBILITY AND AWARDS: A. Eligibility for Submission of Su99estions: All full-time, regular employees of the city are invited to submit suggestions that will improve operations, services and provide safer working conditions. B. Eligibility for Monetary Awards: Any city employee who submits a suggestion which is officially accepted and implemented is eligible to be considered for a monetary award, with the following exceptions: employees whose duties concern administrative planning and research, whose normal duties include the making of suggestions, or who are expected as part of their job to have ideas for improvement and to act upon them, are eligible for an award only for suggestions not related to their specific areas of concern; employees who are assigned a particular problem to solve that is within the scope of their duties and responsibilities are not eli- gible for an award for any improvement developed as a result of that assignment, unless the suggestion has wide application, sur- passing the scope of the assignment; employees serving on special committees are not eligible for an award for suggestions falling within the scope of the committee's assignment; ° department managers are encouraged to participate in the program, but will not be eligible for monetary awards. C. Eli~ibilit~ for Non-monetar~ Awards: In addition to receiving a monetary award, an employee whose suggestion has been accepted and implemented shall receive a cer- tificate of recognition. An employee may be awarded a certificate if the suggestion does not qualify for a monetary award, but is worthy of recognition. D. Waiver of Rights and Interest: The submission of a suggestion pursuant to this policy shall consti- tute a waiver of any and all claims of rights or interest in the suggestion by the eligible employee, his heirs or assigns against the city. III. SUGGESTION ELIGIBILITY: A. Eligible Suggestions: An eligible suggestion may be either new and original, or involve a new application of an old idea. A suggestion may be eligible for an award if it contributes to the efficiency, economy, or other improve- ment of city operations. To qualify for consideration, a suggestion must outline a problem and recommend a solution. Eligible suggestions may include, but are not limited, to: o improving methods and procedures to increase efficiency; ° saving time, labor, space, material or supplies; improving administrative or operations techniques and practices; ° improving tools, materials and equipment; eliminating unnecessary procedures, records and forms; eliminating bottlenecks, accidents, delays, duplications, waste, spoilage and fire hazards; improving public relations and service to the public; ° improving the safety or health of working conditions; and new ideas related to the above. B. Ineligible Suggestions: The following types of suggestions are NOT eligible for consideration for an award: -2- ° general complaints, grievances or expressions of dissatisfaction; proposals which do not include a constructive and specific means for improving city operations; proposals which call attention to the need for routine and/or regu- larly scheduled operations or maintenance and repair work; proposals to improve working conditions which are not related to a health or safety issue (i.e., air conditioning, decorations, fur- niture or mirrors, etc.); proposals which call for routine or normal safety practices. A suggestion which sets forth a more effective or safer method of maintaining or repairing equipment or materials IS eligible for consideration for an award; proposals to increase city fees, licenses, taxes, etc. Suggestions should not be of a nature that would be an increased cost to either the taxpayer or city employees; proposals calling for enforcement of existing rules; proposals where the potential benefits from adoption would not off- set the cost of processing; suggestions that call attention to a problem, but do not propose a solution; suggestions proposing salary increases, job reclassification, liberalization of leave policies, and similar changes in compen- sation and benefits; suggestions which are essentially duplicates of suggestions sub- mitted at an earlier date; proposals to have a "survey", "study" or "review" with a course of action to be taken in accordance with the findings. IV. SCHEDULE OF AWARDS: Awards funding shall be made from the departmental operating budget from which the savings are realized whenever possible. All monetary awards will be paid through the payroll system and subject to applicable payroll taxes. There are two schedules of monetary awards, one for tangible suggestions and one for intangible suggestions: A tangible suggestion is one which effects a measurable savings or increase in revenue. -3- Maximum and Minimum Awards for Tangible Suggestions - The award for an adopted and workable tangible suggestion may be a maximum of $2,000. In determining the amount of an award, 10 percent of the first year's measurable net savings or net increase in revenue to the above maximum shall be used as a guide. The Office of Management & Budget will be responsible for the determination of any savings and the Department of Finance shall validate any revenue increases. The minimum tangible award that will be processed is $50 due to the administrative cost of processing, therefore, suggestions generat- ing less than $500 in cost savings will receive no monetary award. An intangible suggestion is one which produces an improvement which is not subject to concrete measurement, such as an improvement in employee morale, safety, public relations, etc. Monetary Awards for Intangible Suggestions - The award for an adopted intangible suggestion having observable results will be determined as follows: Local or department-wide application ......................... $ 50 Multi-department, directorate-wide, or City-wide application ................................................ $100 The Office of Management & Budget will recommend to the Personnel Manager an award amount based on the merit of the suggestion. V. PROGRAM ADMINISTRATION: A. Administration of the Employee Suggestion Program: The Department of Personnel Management shall be responsible for the administration of the Employee Suggestion Program. The Personnel Manager shall select a Suggestion Program Coordinator from available staff to assist in handling the day-to-day activities. The duties of the Suggestion Program Coordinator shall be to provide necessary daily supervision for the Employee Suggestion Program within the framework of these guidelines: o to receive and personally acknowledge suggestions; o to keep suggestors informed of the progress and final disposition of their suggestions; o to process the necessary paperwork related to the payment of awards to be approved by the City Manager; ° to assist in the preparation of an annual report on the operation of the program; -4- plan and organize an annual awards ceremony involving the City Manager and elected officials to recognize employees receiving awards during this fiscal year. B. Publicits: The Public Information Officer shall establish and implement a program of publicity to stimulate, maintain and increase employee par- ticipation in the Employee Suggestion Program. C. Evaluation and Implementation of Suggestions by the Office of Management & Budget: The Office of Management & Budget, in conjunction with the suggestor and appropriate department manager, will evaluate those suggestions deemed eligible by the Department of Personnel Management. Suggestions which are feasible and approved by the City Manager will be implemented with help from the Office of Management & Budget, if necessary. D. Procedure for Handling Suggestions: The employee submits a completed suggestion form to the Suggestion Program Coordinator in the Department of Personnel Management. If necessary, the suggestor may contact the Suggestion Program Coordinator for assistance in completing the form. The suggestion form is dated, time stamped and entered into a log. If the Coordinator believes that the suggestion or the suggestor may not be eligible for consideration under these guidelines, he submits the suggestion for review and final decision on eligibility to the Personnel Manager. The employee is, whenever possible, personally contacted and sent an acknowledgment memorandum or letter. If the employee or suggestion are deemed ineligible by Personnel, the employee will be so advised at this time. If the employee and suggestion are deemed eligible, the employee will be eligible for a gift of appreciation for participating. This gift will be presented by the Suggestion Program Coordinator. ° Eligible suggestions are forwarded to the Office of Management and Budget (OMB) for review. OMB shall evaluate each eligible suggestion in conjunction with the affected department manager and suggestor in terms of both tangible and intangible benefits and, if the suggestion is determined to be feasible, determine jointly with Personnel the appropriate award, if any, to be made to the suggestor. When the adoption of a suggestion constitutes a monetary savings or additional cost to the city, OMB shall determine the amount of the savings or cost. -5- If it is NOT feasible to adopt the suggestion, OMB shall return the suggestion to the Coordinator with an explanation as to why the suggestion cannot be implemented. The Coordinator shall then notify the suggestor accordingly. OMB and Personnel shall recommend the adoption of feasible suggestions by forwarding their comments, along with any supplemen- tal information, to the appropriate director, if applicable, and City Manager for approval or disapproval. With the approval of the City Manager, the Coordinator notifies the suggestor, affected department manager and director, if applicable, who participated in the evaluation of each suggestion of the deci- sion on the matter. The affected department manager and suggestor involved, if appropriate, shall then place such approved suggestion into effect within a reasonable period of time, and then notify the Coordinator. OMB will assist the affected department manager and suggestor in the implementation phase and verification of actual savings. Should a problem arise concerning implementation of an approved suggestion, the matter shall be referred to the City Manager for determination. The City Manager reserves the right to refuse or delay implementation of a suggestion for budgetary, management or legislative reasons. Upon validation of the implementation of a suggestion, and veri- fication of savings by OMB, the Coordinator will process the necessary paperwork to the Department of Finance for payment of the award. The award check and certificate of merit will be presented by the suggestor's department manager and director, if appropriate. The determination of the City Manager on all suggestions shall be final and not subject to the city's Grievance Procedure or other appeal processes. Additionally, no issue arising from the suggestion program will be grievable at any level of the organiza- tion. VI. AMENDMENT OF THE EMPLOYEE SUGGESTION PROGRAM CRITERIA: In order to provide for future changes in the program, these criteria may be amended by the City Manager. VII. RESPONSIBILITY OF OPERATING OFFICIALS: It is the responsibility of each City department manager to encourage and promote employee participation in the Employee Suggestion Program. City department managers and supervisors will respond on a timely basis to requests for assistance in evaluating any suggestion concerning activi- ties under their supervision. -6- VIII. RESPONSIBILITY OF EMPLOYEES: No employee shall ignore or delay his/her normal job duties to prepare or document a suggestion without prior approval from his/her immediate supervisor. -7- Office ~ the City Oed~ August 26, 1987 File #10-268 Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 28777, authorizing the exe- cution of a contract with Tri Stem, [nc., to provide utilities invoices auditing ser¥ices, whiqh Ordinance was adopted' by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, SHE:fa Enc. cc: Sandra fl. Eakin Deputy City Clerk Tri Stem, Inc., Utilities Consultants, 5101 Fort Avenue, Waco, Texas 76710 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance ~ir. Barry L. Key, Manager, Office of Management and Budget Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. D. Darwin Roupe, Manager, General Services Room 456 Municipal Building 215 Church Avenue, S,W. Roonoke, Virginia 2401 '~ (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of August, 1987. No. 28777. VIRGINIA, AN ORDINANCE authorizing the Stem, Inc., to provide utilities providing for an emergency. execution of a contract with Tri invoices auditing services; and 2. The contract that Tri Stem, Inc., of the actual refunds 3. The form of by the City Attorney. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute,and attest,, respec.tively, an 'agreement with Tri Stem, Inc., for the provision by such firm of utilities invoices auditing services, as more particularly set forth in the August 24, 1987, report of the City Manager to this Council. authorized by this ordinance shall p~ovide receive as compensation fifty percent (50%) resulting from the audit. the contract with such firm shall be approved e municipal government, ordinance shall be in In order to provide for the usual daily operation of the an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. CITY !~i. EI:i! ~: {:-i Roanoke, Virginia August 24, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Committee Report - Utility Invoices Audit Proposals I concur with the recommendations of the attached Committee report. Respectfully/~ubmitted, W. Robert Herbert City Manager WRH:ALR:mp Attachment: Committee Report cc: City Attorney Director of Finance Manager, Office of Management and Budget Manager, General Services Roanoke, Virginia August 24, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of City Council: Subject: Proposals fnr Utility Invoices Auditing Services Bid Number 87-2-67 1. Background A. Objectives in obtaining professional utility invoices auditing services are as follows: To provide assurance that the City has been billed correctly in the past for utility use, and if not, to provide proper refund(s) or credit(s) to the City as appropriate. 2. To provide recommendations on internal control which the City can use to strengthen its invoice payment process. 3. To provide recommendations on how the City can realize savings on utility bills in the future. B. Utility invoices to be audited will be: 1. Electric invoices 2. Telephone invoices 3. Natural gas invoices Request for proposals were distributed and advertised in accordance with requirements for the procurement of professional services as specified in the Code of the City of Roanoke, Virginia. D. Proposals were received on April 15~ 1987, at 2:00 p.m., in the General Services Department. Responding firms were: Tri-Stem, Inc. Utilities Consultants Waco, TX II RW Consulting Engineers Charlottesville, VA Honorable Mayor and City Council Page 2 go Funding for the professional services will not be required. If the results of the audit are such that a refund (or credit against future utility invoices) is due to the City, the selected vendor will be responsible for securing the refund or credit, and the City will pay the selected vendor an agreed upon percentage of the refund or credit, but only after the City has the refund "in hand" or has realized the credit. The City will not be liable for payment to the selected vendor if no refund(s) or credit(s) is found to be due to the City as a result of the audit. II. Current Situation A. Proposals were evaluated by representatives of the following depart- ments: 1. Management and Budget 2. General Services/Purchasing 3. Finance Evaluation of the responding firms' proposals revealed that only one (1) proposal was in accordance with the services specified in the City's request for proposals. The City then engaged in discussion with the only offerer who was deemed fully qualified, responsible and suitable. III. Issues A. Potential increase in revenue or cost savings to the City. B. Improved internal control of the utility invoice payment process. IV. Alternatives A. Accept proposal from Tri-Stem, Inc. Additional revenue or cost savings may be realized as a result of the professional auditing services. Tri-Stem, Inc. would receive fifty percent (50%) of actual refunds or credits resulting from the audit. 2. Improved internal control of the City's utility invoice payment process may result from recommendations arising from the audit. B. Reject all proposals 1. Additional revenue or cost savings will not be realized. 2. Improved internal control of the utility invoice payment process will not be realized. Honorable Mayor and City Council Page 3 V. Recommendation Council concur with alternative "A" and accept the proposal of Tri Stem, Inc., authorizing the appropriate City officials to enter into a contract with Tri-Stem, Inc., in a form approved by the City Attorney. Respectfully submitted, Barry L. ~ey~ Man~r Office of Manage~& Budget D. Darw~oupe ' ~ Manager, General Services ALR:mp cc: Director of Finance City Attorney Manager, Office of Management and Budget Manager, General Services DirpARTMI'NT OF FINANCI~ CiTY OF ROANOKE. VA. August 24, 1987 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council Joel M. Schlanger Monthly Financial Report Attached is a copy of the financial report for the month of July, 1987. JMS:dp CONTING~EY~ AS OF Jify 31, 1987 General Cc~tingency: Balance July 1, 1987 Balance July 1, 1987 BC/BS Plaza Repair ~ of Fixed Assets Cc~tin~ency: Balance July 1, 1987 ~quit:mmnt Replaommmnt Cc~tir~ency: Balanc~ July 1, 1987 $ 150,000 (21,720) $ 276,860 128,280 200,090 750,000 $1,355,140 1 4 CITY OF RC~bDEE ~TER FOAD CEMPARATIVE ~ STATfMflWT FCR 7~E 1 MCNI~H f~DfD JLLY 31, 1987 Ccmzercial Sales D~stic Sales Industrial Sales Town of vinton Rea~ke C~unty Custcm~r Services Total Operating Revenue Less: Cperating E~p. Before Depreciatic~ Persomal Services Purificaticn Total Operating Exp. Before Depreciati~l Operatirg Inc~ Before Deureciation Less: Deu~eciaticn Operating Inccme Interest on Investments Bents mad Debt Collecticrs Total Non-Operating Incoa~ Incc~e Before Non-Operating Expenses Less: Non-Operatirg Expenses Interest Expense 1987 $ 86,612 122,945 9,017 3,643 83,562 35,579 341,358 52,951 65,408 31,501 4,187 154,047 187,311 51,164 136,147 10,494 525 22 282 11,323 147,470 2,306 2,306 $ 145,164 1986 $ 84,289 125,039 9,780 6,174 87,953 32,832 346,067 53,200 32,718 43,260 11,240 140,418 205,649 49,184 156,465 14,207 250 10,053 1,735 26,245 182,710 3,089 3,089 $ 179,621 Vehio ,l ~ ~t?,~ ?na~t S.W. TrunkLine (Phase 4) 12 Iine 5%at~Ll 16 Line G.C. ~ank #3 New SanM ~=~ HI~. Lirms FY 87 N~w Serv~ H~d. Lin~ Ff 88 l.b~]~,,I iH~'.] Plant B=l?l?,~,~t 13y 87 lhid=,Lified Pl=-~t I~splmF~,~zL FY 88 Year to Date $ 696 23,826 2,276 37,525 477,274 87,917 187,199 9,292 19,818 7,695 12,309 159,846 141,251 11,371 94,993 12,103 215,927 45,700 1,764,914 1,553,697 $ 211,217 C1TY OF ROANOKE StSc%GE ~ FJ~D (IlU~ARATIVE ~ STAT~SU~g~ FCR q~E 1 ~ ]~DSD JtLY 31, 1987 Sewage (~arges - City Sewage Charges - C~dnty Se%age (~es - Vintc~ Sewage Char~es - Sal6ra Total ~a~ ~n~ ~ss: ~a~ ~. ~fo~ ~s~ ~ ~a~ ~ ~ss: I~est on I~s~n~ ~11~ ~ ~n~a~ In~ I~ ~f~e ~~ ~s ~ss: ~n~a~ ~ ~t ~ 1987 $ 316,408 60,284 20,395 153,116 4,440 19,063 570 574,276 83,~52 371,619 455,371 118,905 74,553 44,352 24,620 1,413 185 26,218 70,570 10,103 $ 60,467 1986 $ 316,340 71,026 9,572 37,494 2,347 7,260 -0- 444,039 93,195 173,672 266,867 177,172 72,083 105,089 17,896 1,588 1,752 21,236 126,325 11,628 $ 114,697 Net Ir~,.~ 5Y86 Project Dssign T~=~-.g Prior Year E~ Year to Date $ 315,374 148 26,Ll3 13,925 38,642 84,854 12,250 .61,515 173,452 21,633 747,906 360,927 $ 386,979 Total_ ~ 1987 $ 39,234 12,652 17,751 2,371 1,821 133,539 2,127 5,301 214,796 31,022 126,624 157,646 57,150 48,353 8,797 200,000 21,694 221,694 230,491 9,181 221,310 $ 53,275 15,493 24,595 1,248 2,078 123,278 -4]- 4,383 224,350 28,163 94,363 129,987 45,311 84,676 22,326 22,326 107,002 9,471 $ 97,531 Year to [ate $ 120,754 84,419 1,700,874 48,262 1,605 40,948 31,150 2,028,012 2,004,408 $ 23,604 CITY OF ROANOKE CIVIC c~%rI~R Ft~D (/~PARATIVE ~ STAT~VEi%~ FCR 5ME 1 MCN2H ~ JIfY 31, 1987 Event Expenses Advertising Admissicns Tax Ccmnissicms Administrative: Persc~l Services Utilities and Cc~nunicaticns Administrative Expenses Operating (Loss) Before Depreciatic~ Less: Depreciation Operatir~ (Loss) Add: Non-Operatir~ Inccn~ Interest on Investnmnts Miscellaneous 1987 295 5,348 5,643 35,~75 34,130 75,127 12,512 179 157,623 ( 151,980) 24,103 ( 176,083) 4,771 444 5,215 $(170,868) 1986 9,627 9,722 32,904 40,834 44,258 3,798 313 122,107 (112,385) 25,420 ( 137,805) 4,871 208 5,079 $(132,726) Net (loss) 11 C1TY OF R(]ANgKE IN~'~u~g%L SflRVICE FLSD CG~ARATIVE ~ STATf~NT F~R THE 1 Yf~TH ~fD JILY 31, 1987 Operating Revenue: (~narges for Services Total Operating Revenue Less: Cperatirg E~p. Before Depreciatice Persceal Services O~erating Expenses Total Operating Expenses Ref~re Depreciatic~ Operatirg (loss) Before Depreciation Less: Depreciaticn Operating (Less) Add: Non-Operating Inccme Interest on Investments Total Non-Operating Income 1987 $ 387,906 387,906 249,844 171,882 421,726 (33,820) 37,009 ( 70,829) 7,144 7,144 $( 63,685) 1986 $ 110,675 110,675 259,525 81,731 341,256 (230,581) 33,241 (263,822) 3,823 3,823 $(259,999) Net (Loss) 12 INrr~q~L S~RVIC~ ~ CC~INU~ Capital Outlay Not Included in Operating E~penses: CIS - Ot~r Equi~ant Utility L~ne Service - Vehicular ~qui~nant Total year to [ate Ex~ditures $ 6,201 48,113 37,043 $ 91,357 13 CITY OF DOANOKE, VIRGINIA CITY TDEASURER'S OFFICE GENERAL STATENENT OF ACCOUNTABILITY FOR NONTH ENDED JUlY 31, iVD7 TO THE DIRECTOR OF FINANCE: GENERAL STATEHENT OF ACCOUNTABILITY OF THE CITY TREASURER OF TIle CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE NONTH ENDED JULY El, 1987. FUND BALANCE AT RECEIPTS DISBURSENENTS BALANCE AT BALANCE AT JUNE 30, 1787 JULY BI, 19BT JULY 3I, 198& GENERAL $9,139,915.6B $9,102,787.84 $15,778,124.70 KB,464,578.e~ KD,4BB,399.71 CAPITAL $14,037,635.~E $1,337,880.86 Sl,488,505.43 $13,886,530.65 $21,654,B06.53 DEBT SERVICE $5,849,181.15 $3,425,401.46 $3,415,164.68 $5,D59,417.93 $5,746,189.54 NATER $1,B60,971.50 KB65,B96.37 $366,495.20 $1,760~37E.65 $B,792~165.57 SEWAGE TREATNENT $4,043,B8B.40 $B59,986.14 $6B6,B1D.90 $4,E66,954.64 KB,B15,091.1B AIRPORT $3,606,DOS.T5 $434,745.14 $264,0D1.15 KD,776,B19.T4 $4,DBt,140.6D CIVIC CENTER KD9B,EOI.BB $10,397.99 $14D,18E.04 $704,617.18 $911,743.37 INTERNAL SENVICE $1,100,69B.47 $581,536.27 K603,B82.06 $1,07D,93B.6D $503,570.68 PAYROLL [$B,93B,EDI.BS} $9,BBT,4ES.B9 $6,43D,014.48 I$E6,819.84) $55,779.5D PUBLIE ASSISTANCE $17,720.79 KE73,ABE.66 $~DO,916.7E $1D,~36.73 KS,DBA.ED FIFTH DIST CONSORTIUN $33,17713 $O63,77B.B3 · $E07,151.69 $89,~97.6T 'l$97,74B.EDI GRANT PROGRAN5 '15359,419.411 $1,17§,49E.qB $1,059,374.55 ($B43~301.48) 1560,467.96) TOTAL $37,289,638.66 $E7,068,354.73 $30,680,436.6~ $33,677,556.77 $42,580,900.7~ CERTIFICATE I HEREBY CERTIFY THAT THE FORECOINC IS A TRUE 5TATENENT OF NY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUN05 OF THE VARIOUS ACCOUNT5 THEREOF FOR THE NONTH ENDING JULY 31, 1987 THAT SAID FOREGOING: CERTIFICATE5 CASH OF DEPOSITS UNITED STATES SECURITIES TOTAL5 CASH IN HAND CASH IN DONINION BANK CASH IN COLONIAL ANERICAN NATIONAL BANK INUEBTNENTS ACQUIDED FRON COMPETITIVE PROPOSALS: DONINION BANK COLONIAL ANEflICAN NATIONAL BANK SOUDAN BANK UNITED VIRGINIA BANK SIGNET BANK CENTRAL FIDELITY $209,7B9.6D $466,148.81 $466,148.B! $1,61B.D4 $1,618.34 $3,000,000,00 K13,000,O00.O0 KB,O00,O00.O0 $3,000,000.00 $13,000,000.00 $3,000,000.00 $3,000,000.00 $6,000,000.00 $6,000,000.00 $6,000,000.00 S6,000,000.00 14 CITY OF Rf~A~E p~I~SICN PlAN S~tT~F~/~ OF REVSN3E AhD ~ FflR THE 1 ~ t~D~D 0TLY 31, 1987 City's C~ntrib~ti~ns Investment Inccn~* C~in on Sale of Investmmnts Incc~e frcm Bond Discount Amortization 1987 $ 177,065 ( 411,200) 194,601 20,669 $( 18,865) 1986 $ 183,416 (231,985) 501,484 6,668 $ 459,583 Coamissic~s Active Service Death Benefit Expense frcm Bond Premi~n ~mortization Insurance Expense kt~inistrative E~me Total Expe~es Net Incomm (Imss) Year to Date $ '339,906 181 -0- 22,421 471 166 363,145 $(382,010) $- 412,248 (112,145) 6,717 16,128 471 10,191) 313,228 146,355 * Negative amounts are due to reversal of June 30 accruals. 15 CITY OF R(I~A~E PS~SICN pIAN BALANCE AS OF JL~Y 31, 1987 Investms~ts: (market value - 1987 $89,882,518 and 1986 $75,867,782) Prepaid Expenses Total Assets 1987 $ 2,893 79,124,073 4,709 $79,131,675 1986 $( 6,9O6) 67,961,335 10,359 $67,964,788 F~nd Balance, July 1 Net Inc~ (IDss) Year to Date Fund Balance Total Liabilities and Fund Balance $79,513,685 ( 382,010) 79,131,675 $79,131,675 $67,818,433 146,355 67,964,788 $67,964,788 16 oflgce of the City Clerk August 26, 1987 File #9 Mr. W. Robert Herbert, Chairman Roanoke Regional Airport Commission Roanoke, Virginia Dear Mr. Herbert: [ am attaching copy of Resolution No. 28778, approving a certain capital expenditure by the Roanoke Regional Airport Commission, upo.n certain terms and. conditions, which Resolution was a~opted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincere ly, SHE:fa Enc. cc: Sandra Ii. Eakin Deputy City Clerk Mr. Lee Garrett, Vice-Chairman, Roanoke Regional Airport Commission, P. 0. Box 29800, Roanoke, Virginia 24018-0798 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Mr. Robert C. Poole, Manager, Airport Mr. William F. Clark, Director of Public Works Mr. Charles M. Huffine, City Engineer Room456 MuniclpalBuildlng 215 Ogurch Avenue, S.W~Roanoke,~rginio24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28778. A RESOLUTION approving a certain capital expenditure by the Roanoke Regional Airport Commission, upon certain terms and con- ditions. WHEREAS, Section 17.(b) of the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit for approval any proposed capital expenditure exceeding $100,000.00 to benefit five or more future accounting periods; and wHEREAs, by report dated August 13, 1987, a copy of which is on file in the Office of the City Clerk, the Roanoke Regional Airport Commission has capital expenditure by Slope navigational aide cution bY the Commission of a contract with the Federal Aviation Administration in an estimated amount of $174,821.00. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council hereby approves the aforesaid capital expenditure by the Roanoke particularly set forth in Manager and City Clerk are respectively, on behalf of approved by the City Attorney, val. submitted a request that the City approve a the Commission for relocation of the Glide serving Runway 33, which will require exe- Regional Airport Commission as more the aforesaid report, and the City authorized to execute and attest, the City, documentation, in form necessary to evidence said appro- ATTEST: City Clerk. August Honorable Mayor and Members Roanoke City Council Dear Members of Council: The Roanoke Regional Airport Commission would like to relocate the Glide Slope Navigational Aid serving Runway 33 at the Roanoke Regional Airport. This relocation is necessary to clear the field beside the runway for the proposed new Airport Terminal Project. Work would be provided by the Federal Aviation Administration (FAA) as part of the $2,595,500 Phase I grant project. This Phase I grant project was to provide land acquisition, design and initial site grading and clearing and was funded as follows: FAA $1,902,806 State 114,500 Local 578t994 $2,595,500 The project in question necessitates the Commission entering into a contract with FAA for an estimated amount of $174,821. The Glide Slope would be out of service for 2 - 3 months and, consequently, work should commence late spring or early fall so as to be completed prior to the majority of inclement weather which would be expected this winter. This matter was approved by the Roanoke Regional Airport Commission, in accordance with the attached report, on August 13, 1987. In accordance with the Roanoke Regional Airport contract agreement, effective July 1, 1987, any capital improvement requiring an expenditure in excess of $100,000 requires the approval of the participating local govern- ments. Therefore, your approval is requested prior to entering into the contract with FAA for the relocation of the Glide Slope. Sincerely, Leekl;arrett, Vice Chairman Roanoke Regional Airport Commission LG:KBK:csp Attachment cc: Legal Counsel Airport Manager Engineer Roanoke, Virginia Chairman and Members Roanoke Regional Airport Commission Dear Members of the Commission: Subject: Reimbursable Agreement No. AEA-407 Contract No. DTFA05-87-A-50581 I[. III. IV. Background: A. Construction of the new terminal building will result in the need to relocate the Glide Slope serving Runway 33. Bo FAA will perform all design, construction, installation, and flight inspection necessary to relocate and return the Glide Slope facility into service. Current situation is that the Airport Commission need,; to authorize the execution of the attached agreement be:,-',.en the Commission and Federal Aviation Administration, ~ubi:c~ I~ the approval of Roanoke City Council and the Roanoke C~,~:~' v Bo~rd ,~f Supervisors. A. Funding B. Timin~ Alternatives: ao Authorize the Chairman of the Roanoke Regional Air~_ort Commission to execute the Agreement in a form acceptable to Legal Counsel amd subject to approval of Roanoke City Council and the Roanoke County Board of Supervisors. Funding for the relocation of the Glide Slope is included in the Phase I Terminal Development Grant, Account Number 004-056-8556-9002. (This grant included funds for design, land acquisition, site preparation and Glide Slope relocation.) The estimated cost of reloca~ tion is $174~821.00. Timin~ is essential to allow the FAA to design and relo- cate the Glide Slope Facility. The Glide Slope will be out of operation for two to three months. This shut down time needs to be in the summer months. Page 2 B. Do not authorize the Chairman to execute the Agreement. 1, Funds would not be spent at this time. 2. Timing would be lost for design and next summer's construction. V. Recommendation is that the Commission approve alternative "A. Respect fully submitted, Airport Manager RCP/JGB/mm cc: Legal Counsel DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION EASTERN REGION - FITZGERALD FEDERAL BUILDING JOHN F. KENNEDY INTERNATIONAL AIRPORT JAMAICA, NEW YORK 11430 Contract No. DTFAO5-87-A-50581 Agreement No. AEA-407 MEMORANDUM OF AGREEMENT between DEPARTMENT OF TRANSPORTATION Federal Aviation Administration and THE ROANOKE REGIONAL AIRPORT COMMISSION WHEREAS, the Federal Aviation Administration, hereinafter referred to as the FAA, is in a position to furnish directly or by contract, supplies, equipment and services hereinafter described in Article I hereof whicb the Roanoke Regional Airport Commission, hereinafter referred to as the Commission requires, has funds available for, and has determined should be obtained from the ~AA, and said determination has been concurred in by the FAA; WHEREAS, Section 302(k) of the Federal Aviation Act of 1958, as amended, authorized the furnishing of supplies, equipment and services by the FAA to another Government agency upon a reimbursable basis; NOW THEREFORE, the FAA and the Commission mutually agree as follows: ARTICLE I: Title and Description of Project (See Appendix "A" which is attached hereto and made a part hereof.) ARTICLE II: Payment of FAA Costs a. The Commission upon receipt of a statement setting forth su~mmary costs for relocation of the Glide Slope serving Runway 33 at Roanoke Regional Airport will reimburse the FAA quarterly for the actual project costs incurred by FAA in furnishing supplies, equipment and services under this agreement. Upon term- ination of the agreement for any cause, the Commission will reimburse the FAA for all project costs incurred and for all necessary liquidating expenses. In determining the costs to the FAA, there shall be included general administration and overhead costs of 12 AGREg/50581 P--2 2 Contract No. DTFAO5-87-A-50581 Agreement No. AEA-407 b. The FAA identifies the billing office as: Department of Transportation Federal Aviation Administration Eastern Region, Fitzgerald Federal Building Accounting Division, AEA-20 John F. Kennedy International Airport Jamaica, New York 11430 c. The Commission hereby identifies the office to which FAA will render bills for the project cost incurred as follows: Mr. Robert C. Poole Airport Manager Roanoke Regional Airport Commission 1635 Aviation Drive, N.W. Roanoke, Virginia 24012 d. The amounts set forth in this agreement are estimates dud may be adjusted to recover the FAA's actual costs. If during the course of this agreement, actual costs are expected to exceed the estimate by more than 10 per- cent, the FAA will notify the Commission as soon as this is known, but ~oE less than 30 days prior to submission of the final billing. e. Payment for billings is due within 30 days of date of invoice. ARTICLE III: Amendment Any change in the supplies, equipment, or services to be furnished under this agreement shall be formalized by an appropriate written amendment to the agreement which shall outline in detail the exact nature of the change. ARTICLE IV: Effective Date This agreement is effective as of the date the agreement is executed by the FAA and will be concluded when the project is completed and all payments have been made. ARTICLE V: Revocation This agreement may be revoked at any time by eithe= l~a£ty by 60 days' notice in writing. 3 Contract No. DTFA05-8?-A-50581 Agreement No. AEA-407 ARTICLE VI - Liability a. Hold Harmless The Commission agrees to defend any suit brought against the United States, the FAA, or any instrumentality or officer of the United States arising out of work under this Agreement. The Commission further agrees to hold the United States, the FAA, or any instrumentality or officer of the United States harmless against any claim by the Commission, or any agency thereof, or third persons for personal injury, death, or property damage arising out of work under this Agreement. b. Damages Except for damage to or destruction of FAA property caused by the FAA or any FAA personnel, the Commission agrees to reimburse the FAA for any damage to or destruction of F~% property arising out of work under this Agreement. The FAA and the Commission agree Co th,~ provisions of this agreement as indi- cated by the signatures of their doly authorized officers. ROANOKE REGIONAL AIRPORT COMMISSION DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION BY: BY: TITLE: TITLE: DATE: DATE: AGILE/50581 P-2 Appendix "A" As a result of the Roanoke Regional Airport Commission construction of a new Air Carrier Terminal Building at Roanoke Regional Airport, the FAA's Glide Slope serving Runway 33 at that airport must be relocated. The new location will be 350 feet west of runway centerllne and 1000 feet from threshold. A 2 to 3 month facility shutdown will be required for this move. The obligations of the Roanoke Regional Airport Commission and the Federal Aviation Administration (FAA) in this relocation shall be as follows: The Roanoke Regional Airport Commission shall: 1) Perform all required grade work for the proposed Glide Slope site and critical areas as approved by the FAA. 2) Provide for the installation of commercial power to the vicinity of the new site. 3) Construct a paved access road from the runway to the site in accordance with FAA requirements. 4) Provide the FAA with all applicable construction drawings and specifica- tions necessary to complete the design and installation of the relocated Glide Slope. 5) Reimburse ~he FAA for all costs generated by relocation in accordance with the following: The FAA shall: 1) Perform all necessary design, construction, installation, and flight inspection necessary to relocate and return the Glide Slope facility to service. The estimated cost of the relocation is as follows: Civil Engineering $ 17,600 Electronic Engineering 6,560 Construction 74,630 Installation 30,300 Flight Inspection 27~000 Subtotal $156,090 12% Overhead 18~731 TOTAL $174,821 It is understood and agreed that the estimated costs set forth above are esti- mated only, and are in no way binding upon the parties hereto and are not to be construed as limiting the Roanoke Regional Airport Commission's obligation to pay the FAA for the actual cost of services and materials expended, plus the general administration and overhead cos~a see forth in Article II of this Memorandum of Agreement. RESOLUTION OF THE ROANOKE REGIONAL AIRPOK'i' CO~ISSION Adopted this /,_~(-~ day of August, 1987. BE IT RESOLVED by the Roanoke Regional Airport Commission that the Commission Chairman and Secretary are authorized to exe- cute and attest, respectively, on behalf of the Commission, an agreement, in form acceptable to legal counsel and subject to the approval of the Roanoke City Council and Roanoke County Board of Supervisors, with the Federal Aviation Administration for the design, construction, installation and inspection necessary to relocate and return the Glide Slope facility into service in con- junction ~th construction Of the new terminal 'building as se1 forth in the Airport Manager's report to this Commission dated August 13, 1987. ATTEST: Secietary Or, ce of ~e 0~/0~ August 26, 1987 File #514 Ms. Faith M. Wilson Attorney P. 0. Box 720 Roanoke, Virginia 24004 Dear Ms. Wilson: [ am enclosing copy of Ordinance No. 28763, permanently vacating, discontinuing and closiag that portion of Georgia Avenue,. N.. E~, lying between Kimball Avenue, N. E., and the right-of-way line of Norfolk and Western Railway Company (Shenandoah Valley line) and that portion of a certain 10 foot alley located in the center of ~lock 24 of Deanwood Terrace, beginning at the intersection of Kimball Avenue, N. E., and running in an easterly direction approximately 40 feet to that point at which said alley was closed, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, August 10, 1987, also adopted by the Council on second reading on Monday, August 24, 1987, and will take effect ten days following the date of its second reading. Sincerely, SItE: ra Eric. Sandra ft. Eakin / Deputy City Clerk Room456 MunicipalBuilding 215 C~urch Avenue, S.W. Roano~e, Virginia 24011 (703)981-2541 Ms. Faith M. Wilson Page 2 August 26, 1987' cc: Mr. Herbert D. McBride, Executive Director, City of Roanoke Redevelopment and Rousing Authority, P. 0. Box 6359, Roanoke, Virginia 24017 Norfolk and Western Railway Company, 8 North Jefferson Street, Roanoke, Virginia 24016 Roanoke Apple Products Company, Inc., P. 0. Box 13092, Roanoke, Virginia 24031 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Corr~ission, P. 0. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Cor~nission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Rackworth, Assistant City Attorney Mr. Charles M. ftuffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Cor~ission Ms. Martha P. Franklin, Secretary, City Planning Cor~dission Ms. Doris Layne, Office of Real Estate Valuation Mr. J~ome S. Ho~rd, Jr., Comm~sioner of Revenue IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28763. AN ORDINANCE permanently, vacating, discontinuing and rain public right-of-way in the City of Roanoke, Virginia, particularly described hereinafter. closing cer- as is more discontinue and WHEREAS, notice to all WHEREAS, City of Roanoke Redevelopment and Housing Authority has filed an application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, and close the public right-of-way'described hereinafter; the City Planning Commission, which after giving proper concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, hearing on the matter, WHEREAS, a public Council on August 10, required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from per- manently vacating, discontinuing and closing said public right-of-way. and after having conducted a public has made its recommendation to Council. hearing was held on said application by the City 1987, after due and timely notice thereof as THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that that public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: All of that portion of Georgia Avenue, N.E., lying between Kimball Avenue, N. E., and the right-of-way line of Norfolk & Western Railway Company (Shenandoah Valley line) and that portion of a certain 10 foot alley located in the center of Block 24 of Deanwood Terrace, beginning at the intersection of Kimball Avenue, N. E., and running in an easterly direction approximately 40 feet to that point at which said alley was closed Ordinance No. 8415, adopted by the Council of the City of Roanoke, on February 25, 1946, neither of which are open on the ground. be, and it hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do, reserving however, to the City of Roanoke an easement for sewer lines and water mains and other public utilitie~ that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or utility by the owner thereof. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of-way is shown, ~eferring to the book and page or ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FURTHER ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as C~antor, and in the name of City of Roanoke Redevelopment and Housing Authority, and the names of any other par- ties in interest who may so ~equest, as Grantees. ATTEST: City Clerk. Office of t~e City Oe~k August 26, 1987 File #514 ,Wiss Patsy Testerman Clerk of the Circuit floanoke, Virginia Court Dear Miss Testerman: I am attaching copy of Ordinance No. 28763, for proper recor- dation in your office, which provides for the permanent vacating, discontinuing and' c!osing, o~ that portion ~of Geongia Avenue, N. E., lying between Kimball Avenue, N. E., and the right-of-way line of Norfolk and Western Railway Company (Shenandoah Valley line) and that portion of a certain 10 foot alley located in the center of Block 24 of Deanwood Terrace, beginning at the inter- section of Kimball Avenue, N. E., and running in an easterly direction approximately 40 feet to that Doint at which said alley was closed, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, August 10, 1987, also adopted by the Council on second reading on Monday, August 24, 1987, and will take effect ten days following the date of its second reading. Sincerely, SHE:rs Eric. cc: Ms. Faith M. Wilson, Virginia 24004 Sandra ~. Eakin Deputy City Clerk Attorney, P. O. Box 720, Roanoke, Room456 MunlcipalBuildlng 215C~urchA',,~nue, S.W. Roanoke, Vlrginla24011 (703)981-254t A~ NUMBER - 72319035 PUBLISHER'S FEE - FAITH M,, WILSON, ATTY 105 FRANKLIN RD., SW PO BQX 720 ROANOKE VA 24011 STATE OF VIRGINIA S ITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIC4~ED) AN OFFICER OF TIMES-WORLD CORPOF, ATION, WHICH COR- PORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FOLLOWING DATES 07/24/87 MORNING 07/]1/87 MORNING WITNESSt THI~ ~IST DAY OF ~UGUST 1987 CITY Roonoke City Planning Commission August 10, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from the City of Roanoke Redevelopment and Housing Authority, represented by Faith M. Wilson, Attorney, that a portion of Georgia Avenue, N.E., lying between Kimball Avenue, N.E., and the right-of-way line of the Norfolk and Western Railway Company, and that portion of a certain 10 foot alley located in the center of Block 24 of Deanwood Terrace, beginning at the intersection of Kimball Avenue, N.E., and running in an easterly direction approximately 40 feet to that point at which said alley was closed, be permanently vacated, discontinued and closed. I. Background: Section of Georgia Avenue, N.E., and portion of alley as requested for closure are situated within the Deanwood Industrial Park adjacent to and north of Orange Avenue/U.S. Route 460 East. Portion of Georgia Avenue, N.E., requested for closure extends in an easterly direction for a distance of approximately 195'. Street section is 50' in width. Alley portion as requested for closure also extends from Kimball Avenue, N.E., in an easterly direction for a distance of 40'. Alley section is 10' in width. Ordinance No. 8415, dated February 25, 1946, closed all of the alley lying between Kimball Avenue, N.E., and the Norfolk and Southern Railway, except for the subject portion situated between Lots 1 and 13, of Block 24, as currently requested for closure. Street section and alley portion are both currently undeveloped and have apparently never been opened or utilized as public rights-of-way. Room 355 Municipal Building 215 Church Avenue S W P~anoke, V~rginia 24011 (703) 98 t-2344 Members of the Council Page 2 II. Current Situation: Street and alley closure request was received on June 10, 1987. Applicant seeks to close and vacate the subject street and alley portion in order to combine the vacated rights-of-way with the adjacent parcels to increase their marketability. Secretary to the Plannim~ Commission has notified all other adjacent property owners of the requested closure. Planning Commission reviewed the request for closure at its regular meeting of July 1, 1987. III. Issues: Neighborhood Impact: Closure would have no effect on the neighborhood or adjacent businesses. Be Traffic Impact: Closure would have no effect on traffic or traffic needs. C. Utilities within the right-of-way: 1. City has no utilities within the right-of-way. Correspondence received by the staff indicates that there are no private utilities located within the rights-of-way. Creation of a dead-end street or alley - No. Closure will eliminate a dead-end street and a dead-end alley. Relationship to the Comprehensive Plan: Request is consistent with the intent of the Comprehensive Plan that available land be used in the most appropriate manner. Street and alley portions are residual sections of older and former street configurations that existed when the area was zoned and utilized for residential uses. Adjacent area (Deanwood) has been redeveloped in recent years for industrial use and street systems have been realigned. Street and alley portions as requested for closure are not compatible with the new street design and currently serve no useful purpose in the area. Members of the Council Page 3 IV. Recommendation: The Planning Commission, by a vote of 6-0 (Mr. Bradshaw absent) recommends that the applicant's request to close and vacate the subject street and alley be approved as requested. The recommendation is based on the following conclusions: Street and alley portions have remained undeveloped and unneeded for many years, as public rights-of-way. Adjacent property owners could utilize the land within the rights-of-way in a more efficient manner. Respectfully submitted, Susan S. Goode, Chairwoman Roanoke City Planning Commission JRM:ERT:mpf cc: Assistant City Attorney Director of Public Works City Engineer Building Commission/Zoning Administrator Petitioner Office c~ ~he City August 26, 1987 ~'ile #15-200 Mr. Charles R. Hill, Chairman Fifth Planning District Commission 622 Olney Road Vinton, Virginia 24179 Dear Mrs. llil l: This is to advise you th'~t David A. Bowers has member of the Fifth Planning District Corrgnission three years ending June 30, 1990. Sincerely, qualified as a for a term of SHE: ra CC: Sandra H. Eakin Deputy City Clerk Mr. Gordon N. Dixon, Executive Director, Fifth District Commission, P. 0. Box 2569, Roanoke, 24010 Planning Virginia Room 456 Municipal Building 215 (~urch Avenue~ S.W. ~o~, Virginlo 24~11 (703) 981-254t Office c~ ~he O~y Oe~k August 12, 1987 File #200 Mr. David A. Bowers Room 404, Shenandoah Building 305 First Street, S. W. Roanoke, Virginia 24011 Dear Mr. Bowers: At a regular meeting of the Council of the City of Roanoke held on Monday, August 1.0, 198~, you were reetected as a member of the Fifth Planning District Commission for a term of three years ending June 30, 1990. Enclosed you will find a certificate of your reelection and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reelected. Sincere fy, Mary F. Parker, CMC City Clerk MFP:ra Enc. cc: Mr. Gordon N. Dixon, District Commission, P. Executive Director, Fifth Planning O. Box 2569, Roanoke, Virginia 24010 Room456 MunlclpalBuildlng 215C~urchAv~'~ue, S,W. Roanoke, Vlrginlo24011 (703)981-2541 COMMONWEALTH OF VIRGINIA ) ) To-wit: C I T Y OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the 10th day of August, 1987, DAVID A. BOWERS was reelected as a Member of the Fifth Planning District Corr~nission for a term of three years, ending June 30, Given under my hand and 12th day of August, 1987. 1990. the seal of the City of Roanoke this City Clerk IN RE: THE COUNCIL OF THE CITY.QF '87 ,.tt',x p 9 p E, VIRGINIA Application of The City of Roanoke Redevelopment and Housing Authority for Vacation of a Certain Street and an Alley Located in the City of Roanoke APPLICATION FOR VACATING¢ DISCONTINUING AND CLOSING A CERTAIN STREET AND AN ALLEY LOCATED IN THE CITY OF ROANOKE MEMBERS OF COUNCIL: The City of Roanoke Redevelopment and Housing Authority, by counsel, hereby applies to have all of that portion of Georgia Avenue, N.B. lying between E{mhall Avenue, N.E. and the right-of-way line of Norfolk & Western Railway Company (Shenandoah Valley line) and that portion of a certain 10 foot alley located in the center of Block 24 of Deanwood Terrace, beginning at the intersection of Kimball Avenue, N.E. and running in an easterly direction approximately 40 feet to that point at which said alley was closed by resolution of The Council of the City of Roanoke, Ordinance No. 8415, both of which are not open on ground, located in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to S 15.1-364 of the Code of Virginia (1950), as amended, and S 30-14 of the Code of the City of Roanoke (1979), as amended. The street and alley are more particularly shown on the plat attached hereto as Exhibit A. A list of the property owners affected by the proposed closing and their addresses is attached to this Application as Exhibit B. nOANO~I, VA. The City of Roanoke Redevelopment and Housing Authority states that the grounds for this closing are as follows: (1) The City of Roanoke Redevelopment and Housing Authority seeks to close said street and alley in order to increase the marketability of adjacent parcels owned by The City of Roanoke Redevelopment and Housing Authority for development. (2) The properties being vacated are a street and an alley that are not open on the ground and which have never been developed or used for residential or commercial roadways. The vacation of the street and alley will result in no inconvenience to any indivi~/al or the public at large. WHEREFORE, The City of Roanoke Redevelopment and Housing ~uthority respectfully requests that the above-described street and alley be vacated by the Council of the City of Roanoke, Virginia, in accordance with § 15.1-364 of the Code of Virginia (1950}, as amended, and S 30-14 of the Code of the City of Roanoke (1979), as amended. Respectfully submitted, Faith M. Wilson Woods, Rogers & Hazlegrove 105 Franklin Road, S.W. P.O. Box 720 Roanoke, Virginia 24004 THE CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY / Of CoUnsel Counsel for The City of Roanoke Redevelopment and Housing Authority -2- EXHIBIT A I I I I " I ('$TR S $1') ...... Z'I ':T -- - EXHIBIT B Tax Map Number 3041501 3041208 3041201 Property Owner & Address The City of Roanoke Redevelopment and Housing Authority P.O. Box 6359 Roanoke, Virginia 24017 The City of Roanoke Redevelopment and Housing Authority P.O. Box 6359 Roanoke, Virginia 24017 Roanoke Apple Products Company, Inc. P.O. Box 13092 Roanoke, Virginia 24031 ATION VINTON ' & Al I.I:"Y Z90.4 ' l CI. OSUI{IE & Al. I.I-.'Y Cl. OS IJl ,l-.' C.. 0,~ N ECT 1C,L/T' D.C.D. July 22, 1987 File #514 Ms. Faith M. Wilson Attorney P. 0. Box 720 Roanoke, Virginia 24004 Dear Ms. Wilson: I am enclosing copy of a report of the City Planning Corr~ission recommending that the Council of the City of Roanoke grant the request of your client, Roanoke Redevelopment and Housing Authority, that the portion of Georgia Avenue, N. E., lying bet- ween Kimball Avenue, N. E., and the right-of-way line of the Norfolk and Western Railway Company, and that portion of a cer- tain 10 foot alley located in the center of Block 24 of Deanwood Terrace, beginning at the intersection of Kimball Avenue, N. E., and running in an easterly direction approximately 40 feet to that point at which said alley was closed, be permanently vacated, discontinued and closed. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, August 10, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the closing, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. Hackworth, Assistant City Attorney, at 981-2431. Sincerely, ~ Mary F. Parker, CMC City Clerk MFP:ra Enco Room 456 Muni¢i~:)ol Building 215 Church Avenue, SW Roanoke, Virginia 24011 (703) 98t-2541 Ms. Faith M. Wilson Page 2 July 22, 1987 CC: City of Roanoke Redevelopment and Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Norfolk and Western Railway, 8 North Jefferson Street, Roanoke, Virginia 24016 Roanoke Apple Products Company, Inc., P. O. Box 13092, Roanoke, Virginia 24031 Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert Iterbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, Iii, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris. Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit Bo Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, Ci'ty Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City on Monday, August 10, 1987, the matter may be heard, of Roanoke will hold a Public Hearing at 7:30 p.m. or as soon thereafter as in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on an application to per- manently abandon, vacate, discontinue and close the following public right-of-way: Ail of that portion of Georgia Avenue, N.E., lying between Kimball Avenue, N. E., and the right-of-way line of Norfolk & Western Railway Company (Shenandoah Valley line) and that portion of a certain 10 foot alley located in the center of Block 24 of Deanwood Terrace, beginning at the intersection of Kimball Avenue, N. E., and running in an easterly direction approximately 40 feet to that point at which said alley was closed by Ordinance No. 8415, adopted by the Council of the City of Roanoke, on February 25, 1946, neither of which are open on the ground. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest and citizens may appear on the above date and be heard on the question. GIVEN under my hand this 22nd day of Ju],y , 19 87 Mary F. Parker, City Clerk. Please publish in full twice, once on Friday, July 24, 1987, and once on Friday, July 31, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, City Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Please bill to: Ms. Faith M. Wilson Attorney P. O. Box 720 Roanoke, Virginia 24004 June il, 1987 File #514 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Rrs. Goode: Pursuant to Ordinance No. 25226, I am enclosing copy of an appli- cation from Faith M. Wilson, Attorney, representing the City of Roanoke Redevelopment and Housing Authority, requesting that all of that portion of Georgia Avenue, N. E., lying between Kimball Avenue and the right-of-way line of Norfolk and Western Railway Company (Shenandoah Valley line); and that portion of a certain ten foot alley located in the center of Block 24, Deanwood Terrace, beginning at the intersection of Kimball Avenue and running in an easterly direction approximately 40 feet to a point at which said alley was closed pursuant to Ordinance No. 8415, adopted by the Council on February 25, 1946, be permanently vacated, discontinued and closed. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra Enc. cc: Ms. Faith M. Wilson, Attorney, P. 0. Box 720, Roanoke, Virginia 24004 Mr. John R. Marlles, Chief of Cort~ounity Planning Ms. Martha P. Franklin, Secretary, City Planning Corr~nission Mr. John E. ~lerrithew. Aqent. City Planning Commission Mr. Ronald H. Miller. Zonina Administrator Mr. William M. Hackworth. Assistant City Attorney P, oonN456 Munlcil:~ll~llding 215(~urchAv~'~e,S.W. Rocinoke,¥'lrg~la24011 (703)981-254.1 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE ALLEY CLOSURE REQUEST OF: r31TY [:LE:' : : Request from City of Roanoke Redevelopment and Housing ) Authority, represented by Faith M. Wilson, attorney, that ) a portion of Georgia Avenue, N.E., lying between Kimball ) Avenue, N.E. and the right-of- way line of the Norfolk and ) Western Railway Company, and that portion of a certain 10 )AFFIDAVIT foot alley located in the center of Block 24 of Deanwood ) Terrace, beginning at the intersection of Kimball Avenue, ) N.E., and running in an easterly direction approximately 40) feet to that point at which said alley was closed, be ) permanently vacated, discontinued and closed. ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 22nd day of June, 1987, notices of a public hearing to be held on the 1st day of July, 1987, on the alley closure captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 3041501 City of Roanoke Redevelopment P.O. Box 6359 3041208 and Housing Authority Roanoke, VA 24017 Norfolk and Western Railway Roanoke, VA 24016 3041201 Roanoke Apple Products Co., Inc. P.O. Box 13092 Roanoke, VA 24031 Mark4%a Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 22nd day of June, 1987. otary Public ~ My Co=~nission Expires: Office of ~he City C~erk August 26, 1987 File #51 Mr. John M. Wilson, Jr. Attorney P. O. Box 2420 Roanoke, Virgiaia 24010 Dear Mr. '/~ilson: I am enclosing copy of Ordinance N ~racts of land l~in~ in ~- _,o. 28764, rezonin cer ' ouOOal8, 3050306, 30502n, __~ ououalO, 3050316, 305 3 · . u~, uuu a · . . 0_17, 3050207, conta~nin, 9 4~0 . portton of Off~ctal McDowell Avenues ~ ~]~°° ~ acres, located betweo~ ,~,u ~tn ana llth Street~ ~ ~ ~ ~unge and ...... , Which Ordinance was adopted by the Council of the City of Roanoke on first reading on ~londay, August lO, 1987, also adopted by the Council on second reading on Monday, August 24, 1987, and will take effect ten days following the date of its second reading. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:fa EnCo cc: Blue Ridge Steel Company, c/o Webb Cooley Company, Inc. 910 Carillion Tower East, Dallas, Texas 75200 ' Exxon Corporation, P. 0. Bo~ 53, Houston, Texas 77000 Trinity Industries, Inc., c/o Webb Cooley Company, Inc., 910 Carillion Tower East, Dallas, Texas 75200 Commonwealth of Virginia, c/o Department of Transportation Right-of-Way Department P. O. Box 3071, Salem, Virginia 24153 ' Room 456 Municipal Building 215 O'~urch Avenue, S,W. Roanoke, ~rglnlo 24011 (703) 981-254'1 Mr. John M. Wilson, Page 2 August 26, 1987' Jr. Colonial American National Bank Trust Department, p. 0o Box 13888, Roanoke, Virginia 24038 Mr. & Mrs. John E. Thornhill, 3915 Winding Way Road, S W., Roanoke, Virginia 24015 · Mr. & Mrs. E. D. Prillaman, I002 ~Vinona Avenue, S. W. Roanoke, Virginia 24015 , Mr. & Mrs. Graver L. Beard, 1113 - 11th Street, N. E., Roanoke, Virginia 24012 Mr. Edward L. Gillespie, i105 11th Street N. E., Virginia 24012 ' Roanoke, Ms. Mae G. Butler, 617 Clovis Street, N. W~ Virginia 24017 ' , Roanoke, Mr. & Mrs. W. R. Ball 1021 lith Street N. E., Virginia 24012 ' , Roanoke, Mr. Gordon N. Dixon, Executive Director, Fifth Planning District Commission, p. 0. Box 2569 24010 , ROanoke, Virginia Mr. W. Robert Herbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Van W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals ~r. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Ruffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Co~nission Ms. Martha p. Franklin, Secretary, City Planning Commission Ms. Doris Layne, Office of Real Estate Valuation CC: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28764. AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 305, Sectional 1976 Zone W~p, City of Roanoke, to rezone certain property within the City. WHEREAS, application has been made to the Council of the City of Roanoke to have the hereinafter described property rezoned from HM, Heavy Manufacturing District, to C-2, General Commercial District; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council at its meeting on August 10, 1987, at 7:30 p.m., after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS; this Council, after considering the aforesaid applica- tion, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of ROanoke that §§36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 305 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Property described as certain tracts of land lying in the north- east section of the City designated as Official Tax Nos. 3050315, 3050316, 3050317, 3050318, 3050306, 3050201, and a portion of Official Tax No. 3050207, more particularly described in the Petition to Rezone, as amended, containing approximately 2.439 acres, located between Orange and McDowell Avenues and 9th and llth Streets, be, and they are hereby rezoned from HM, Heavy Manufacturing District, to C-2, Ceneral Commercial District, and that Sheet No. 305 of the Zone Map be changed in this respect. ATTEST: City Clerk. Office of Cornmuniiy Planmng August 10, 1987 The Honorable Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Racetrac Petroleum, Inc., Nuel L. Wallace, Trimen Industries, Inc., and Virginia Foundry Co., Inc. represented by John M. Wilson, Jr., Attorney, that certain tracts of land lying in the northeast section of the City designated as Official Tax Nos. 3050315 and 3050316, 3050317, 3050318, 3050306, 3050201 and a portion of Official Tax No. 3050207, containing 2.439~ acres, located between Orange and McDowell Avenues and 9th and llth Streets, be rezoned from HM, Heavy Manufacturing District, to C-2, General Commercial District. Background: Purpose of rezoning request is to construct a highway convenience store. Racetrac Petroleum has a contract to purchase a 0.879 acre tract for the highway convenience store. Remainder of 2.439 acres would be utilized by individual property owners for general coum~ercial use. Initial rezoning request submitted on 5/13/87 (after new zoning regulations went into effect) was only for 0.879 acres. Request was conditioned to provide for zoning reversion to HM if issuance of a building permit was not received within three years. Zoning Ordinance provides, as it did in the old ordinance, that no C-2 district less than two acres be created. Consequently, additional property was needed in order for a rezoning to be considered. Amended petition to rezone 2.29 acres was filed on 6/10/87. Petition is unconditional. Petition is from three property owners and one contract purchaser. Amended Exhibit "A" showing corrected boundaries of area to be rezoned, now totalling 2.439 acres, was filed on 7/1/87. Room 355 Municipal Building 215 Church Avenue S NV Roanoke Virginia 24011 (703) 981 2344 Preliminar~ subdivision plat for Racetrac property was submitted to the Office of Community Planning on 4/6/87. During review of the plat it was determined that the proposed new zoning regulations would not permit this commercial use in an industrial district. This plat also showed one lot which would be substandard under the new regulations. Applicant was advised that a rezoning would be necessary if the project was not underway prior to the effective date of the proposed new zoning regulations. Lots in the C-2 zone are now required to be a minimum of 10,000 square feet. The submitted plat (attached) shows one substandard lot that will be 8,450 square feet. The applicant is requesting a variance from the Board of Zoning Appeals of the required lot size, to be heard by the Board on August 4. Planning staff recommended denial of the rezonin~ request. Subject properties were felt to be zoned properly for existing industrial businesses in the area and would be viable for industrial development. The City's Comprehensive Plan recommends protecting such industrial properties. Rezoning for general commercial use would adversely affect future redevelopment of the area, would increase traffic congestion on this portion of Orange Avenue and would encourage further strip commercial development along the 460 corridor. Plannin~ Commission public hearing was held on 7/1/87. The petitioners and their attorneys expressed their concern for reuse of the commercial parcel (Clara's Kitchen), now vacant and zoned LM. They also expressed their desire to provide an attractive new commercial development on that portion of Orange Avenue. II. Issues: A. Zoning. B. Land use. C. Utilities. D. Traffic. E. Industrial land. F. Subdivision of property. G. Comprehensive Plan. III. Alternatives: A. Cit~ Council approve the rezoning request. Drange Avenue and 9th Street, Northeast, and encompassing the entirety of tax number 3050201, and is the owner of a tract of lan, in the City of Roanoke containing 0.094 acres, more or less, located on the south of Orange Avenue between 9th and llth Streets Northeast, and encompassing a portion of tax number 3050306. Another of your petitioners, Virginia Foundry Co., Inc., is the owner of a tract of land in the City of Roanoke, containing 1.023 acres, more or less, located on the northwest corner of McDowell Avenue and 9th Streets, Northeast, and encompassing a portion of tax number 3050207. All of these tracts are currently zoned HM- Heavy Manufacturing District. A map of the property to be rezoned, totalling 2.290 acres, more or less, is attached as Exhibit "A". A concept plan of that tract on which petitioner Racetrac Petroleus Inc., has a contract to purchase land is attached as Exhibit 'B". Pursuant to Article VII of Chapter 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners request that the property be rezoned from HM - Leavy Manufacturing District to C-2 General Commercial District, for the purpose of building a high%~ay convenience store on the tract on which Racetrac Petroleum, Inc., has a contract to purchase land, and of permitting general ccmmer- cial use of the remainder of the property. The Petitioners believe that the rezoning of the tracts will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow the highest and best use of the land in conformance with the overall neighborhood usage, will permit the establishment of a service to the .public that will conform generally to existing business in the neighborhood, and will make available for commercial development appropriate property along Orange Avenue, Northeast. Attached as Exhibit "C" are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the pro- perty to be rezoned. WHEREFORE, the Petitioners request that the above-described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 10th day of June, 1987. RACETRAC PETROLEUM, INC. NUEL L. WALLACE TRIMEN INDUSTRIES, INC. VIRGINIA FOUNDRY CO., INC. By: pr.:: x4 : ',~,. ~ Jo~n ~t. Wilson, J~. WILSON, VOGEL & CREASY ?. O. Box 2420 36 W. Church Avenue Roanoke, VA 24010 (703) 982.-1220 EXHIBIT "C" Official Tax Number 3030402 3030403 3030405 3042120 3042121 3042122 3042123 3042124 3042125 3042126 3042127 Owner's Name and Mailing AddrE Blue Ridge Steel Company c/o Webb Cooley Co., Inc. 910 Carillion Tower East Dallas, TX 75200 Exxon Corporation P. O. Box 53 Houston, TX 77000 Trinity Industries, Inc. c/o Webb Cooley Co., Inc. 910 Carillion Tower East Dallas, TX 75200 Commonwealth of Virginia c/o Department of Tranaportati Right of Way Department P. O. Box 3071 Salem, VA 24153 Colonial AJaer~can National Ban ?. O. Box 13888 Trust Dept. Roanoke, VA 24038 Colonial Amerzcan National Banl P. O. Box 13888 Trust Dept. Roanoke, VA 24038 Colonial American National P. O. Box 13888 Trust Dept. Roanoke, VA 24038 Colonial American National P. O. Box 13888 Trust Dept. Roancke, VA 24038 Colonial American National Ban] P. O. Box 13888 Trust Dept. Roanoke/ VA 24038 Colonial American National 5anl P. O. Box 13888 Trust Dept. Roanoke, VA 24038 Colonial American National P. O. Box 13888 Trust Dept. Roanoke, VA 24038 Ran continued Exhibit Official Tax Number 3042133 3042134 3042137 3042141 Owner's Name and Mailing Addre John E. and Geneva M. Thornhil 3915 Winding Way Road, S. W. Roanoke, VA 24015 John E. and Geneva M. Thornhil 3915 Winding Way Road, S.W. Roanoke, VA 24015 John E. and Geneva M. Thornhil 3915 Winding Way Road, S. W. Roanoke, VA 24015 Colonial American National Ban} P. O. Box 13888 Trust Dept. Roanoke, VA 24038 3050107 E.D. and Mary A. Prillaman 1002 Winona Avenue, S. W. Roanoke VA 24015 3050207 ......... Petitioner ............. Virginia Foundry Co., Inc. P. O. Box 12806 Roanoke, VA 12806 3050402 3050403 3050406 3050407 3050408 3050409 3050608 3050615 John E. and Geneva M. Thornhil] 3915 Winding Way Road, S. W. Roanoke, VA 24015 John E. and Geneva M. Thornhill 3915 Winding Way Road, S. W. Roanoke VA 24015 Grover L. and Dorothy A. Beard 1113 - llth Street, N. E. Roanoke, VA 24017 Grover L. and Dorothy A. 1113 llth Street, N. E. Roanoke, VA 24017 Beard Edward L. Gillespie 1105 llth Street, Roanoke, VA 24017 Edward L. Gillespie 1105 - llth Street, N. Roanoke, VA 24017 .......... Petitioner ............ Nuel L. Wallace 1110 - llth Street, N. E. Roanoke, VA 24017 .............. Virginia Foundry Company, P. O. Box 12806 Roanoke, VA 24028 ........... Petitioner continued Exhibit Official Tax Number 3050410 3050801 Owner's Name and Mailing Add] Mae G. Butler, et al. 617 Clovis Street, N. Roanoke, VA 24017 W. R. Ball Maggie Ball 1021 llth Street, Roanoke, VA 24012 NE M?7OH REVISED EXHIBIT "A" L I \/% LOCATION VINTON ©t Inl mmm~ ~1111 I I i I~,, July 22, 1987 File #51 Mr. John M. Wilson, Jr. Attorney P. 0. Box 2420 Roanoke, Virginia 24010 Dear Mr. Wilson: I am enclosing copy of a report of the City Planning Commission recorrgnending that the Council of the City of Roanoke grant the request of your clients, Racetrac Petroleum, Inc., Nuel L. Wallace, Trimen Industries, Inc. and Virginia Foundry Company, Inc., that certain tracts of land lying in the northeast section of the City designated as Official Tax Nos. 3050315 and 3050316, 3050317, 3050318, 3050306, 3050201 and a portion of Official Tax No. 3050207, containing 2.439 + acres, located between Orange and McDowell Avenues and 9th and'-llth Streets, be rezoned from HM, Heavy Manufacturing District, to C-2, General Corrgnercial District. Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at its meeting on Monday, April 6, 1981, a public hearing on the abovedescribed request has been set for Monday, August 10, 1987, at 7:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. For your information, I am also enclosing copy of a notice of the public hearing and an Ordinance providing for the rezoning, which were prepared by the City Attorney's Office. Please review the Ordinance and if you have any questions, you may contact Mr. William M. ltackworth, Assistant City Attorney, at 981-2431. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra ~:x~456 Munlcll:~alBulldlng 215~'~rc~A~,~,ue, S.W. Roano~e,~g~nlo24011 (703)98t-2~1 Mr. John M. Wilson Page 2 July 22, 1987 CC: Blue Ridge Steel Company, c/o Webb Cooley Company, Inc., 910 Carillion Tower East, Dallas, Texas 75200 Exxon Corporation, P. 0. Box 53, Houston, Texas 77000 Trinity industries, Inc., c/o Webb Cooley Company, Inc., 910 Carillion Tower East, Dallas, Texas 75200 Commonwealth of Virginia, c/o Department of Transportation Right-of-Way Department, P. 0. Box 3071, Salem, Virginia 24153 Colonial American National Bank Trust Department, P. 0. Box 13888, Roanoke, Virginia 24038 Mr. & Mrs. John E. Thornhill, 3915 Winding Way Road, S. Roanoke, Virginia 24015 Mr. & Mrs. E. D. Prillaman, 100~ Winona Avenue, S. Roanoke, Virginia 24015 Mr. & Mrs. Grover L. Beard, 1113 - llth Street, N. E., Roanoke, Virginia 24012 Mr. Edward L. Gillespie, i105 11th Street, N. E., Roanoke, Virginia 24012 Ms. Mae G. Butler, 617 Clovis Street, ~. W., Roanoke, Virginia 24017 Mr. & Mrs. W. R. Ball, 1021 llth Street, N. E., Roanoke, Virginia 24012 Mr. Gordon N. Dixon, Executive Director~ Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Mr. W. Robert fterbert, City Manager Mr. Earl B. Reynolds, Jr., Assistant City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Von W. Moody, III, Director of Real Estate Valuation Ms. Susan S. Goode, Chairman, City Planning Commission Mr. L. Elwood Norris, Chairman, Board of Zoning Appeals Mr. William F. Clark, Director of Public Works Mr. Kit B. Kiser, Director of Utilities and Operations Mr. William M. Hackworth, Assistant City Attorney Mr. Charles M. Huffine, City Engineer Mr. Ronald H. Miller, Building Commissioner and Zoning Administrator Mr. John R. Marlles, Agent, City Planning Commission Ms. Martha P. Franklin, Secretary, City Planning Co~,mission Ms. Doris Layne, Office of Real Estate Valuation NUMBER - TZZOgl6c) PUBL ISHEP' S FEE - $83.60 CiTY WILSON VOGEL AND HAMBRI CK P O BOX ~_~+20 CREASY ROANOKE VA 2~+010 %7 ~!iti --7 Iig:L,. STATE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, ITHE UNDERSIGNED) AN OFFICER OF TIMES-WORLD CORPORATION, WHICH COR- PORATION IS PUBLISHER OF THE ROANOKE IIMES & WORLD-NEWS, A DAILY NEWSPAPER PUBLISHED Irsl ROANOKE, IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNEXED ~,TICE WAS PUBLISHED IN SAID NEWSPAPERS DN THE FOLLOWING DATES 07/24/8T MORNING O?/~l/ST MORNING WITNESS, THIS,~ LST DAY OF AUGUST 1987 .... 0FFICER'S SIGNATURE NOTICE OF PUBLIC HEARING TO WHOM IT ~Y CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, August 10, 1987, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S. W., on the question of rezoning from HM, Heavy Manufacturing District, to C-2, General Commercial District, the following property: Certain tracts of land lying in the northeast sec- tion of the City designated as Official Tax Nos. 3050315, 3050316, 3050317, 3050318, 3050306, 3050201, and a portion of Official Tax No. 3050207, more par- ticularly described in the Petition to Rezone, as amended, containing approximately 2.439 acres, located between Orange and McDowell Avenues and 9th and 11th Streets. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may the question. appear on the above date and be heard on GIVEN under my hand this 22nd day of July , 198.~_7. Mary F. Parker City Clerk Please publish in full twice, once on Friday, July 24, 1987, and once on Friday, July 31, 1987, in the Roanoke Times and World News, Morning Edition. Please send publisher's affidavit to: Ms. Mary F. Parker, Ci%y Clerk Room 456, Municipal Building Roanoke, Virginia 24011 Please bill to: Mr. John M. Wilson, Jr. Attorney P. O. Box 2420 Roanoke, Virginia 24010 Office of t~e City Cler~ June II, 1987 File #51 Hrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition and list of property owners from John M. Wilson~ Jr.', Attorney, representing Racetrac Petroleum; Inc., requesting that five tracts of land lying west of llth Street, south of Orange Avenue, east of a part of Ninth Street, and north of a part of McDowell Avenue, N. E., encompassing the entirety of Official Tax Nos. 3050201, 3050306, 3050315, 3050316, 3050317, 3050318, and portion of Official Tax No. 3050207, from HM, Heavy Manufacturing District, to C-2, General Corrgnercial District. Sincerely, Mary F. Parker, CMC City Clerk MFP:ra cc: Mr. John M. Wilson, Jr., Attorney, P. 0. Box 2420, Roanoke, Virginia 24010 Mr. John R. Marlles, Chief of Corrgnunity Planning Ms. Martha P. Franklin, Secretary, City Planning Con~r~ission Mr. John E. Merrithew, Agent, City Planning Commission Mr. Ronald H. Miller, Zoning Administrator Mr. William M. ttackworth, Assistant City Attorney Room456 MunlcipalBuildlng 215 Church Ave~ue, S.W. Roanoke, VIrglnla24011 (703)98t-254t Office cfi i'he City ~Derk May 13, 1987 File #51 Mrs. Susan S. Goode Chairman City Planning Commission Roanoke, Virginia Dear Mrs. Goode: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition and list of property owners from John M. Wilson, Jr., Attorney, representing Racetrac Petroleum, Inc., requesting that a certain tract of land lying at the southwest corner of Orange Avenue and 11th Street, Northeast, encompassing the entirety of Official Tax Nos. 3050315 and 3050316, and portions of Official Tax Nos. 3050207, 3050306 and 3050317, be rezoned from HM, Heavy Manufacturing District, to C-2, General Commercial District, sub- ject to certain proffered conditions. MFP:ra Sincerely, Mary F. Parker, CMC City Clerk Enc. CC: Mr. John M. Wilson, Jr., Attorney, P. O. Box 2420, Roanoke, Virginia 24010 Mr. John R. Marlles, Chief of Co,r~,~nity Planning Ms. Martha P. Franklin, Secretary, City Planning Commission Mr. John E. Merrithew, Agent, City Planning Commission Mr. Ronald H. Miller, Zonin~ Administrator Mr. William M. Hackworth, Assistant City Attorney 456 Municipal I~ildlng 215 ~ A,~nue, S.W. Roanoke, ¥1rginla 240~11 (703) 981-2541 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Request from Racetrac Petroleum, Inc., Nuel L. Wallace, ) Trimen Industries, Inc., and Virginia Foundry Co., Inc. ) represented by John M. Wilson, Jr., Attorney, that certain ) tracts of land lying in the northeast section of the City ) designated as Official Tax Nos. 3050315 and 3050316, 3050317,) 3050318, 3050306, 3050201 and a portion of Official Tax No. ) 3050207, containing 2.290~ acres, located between Orange and ) McDowell Avenues and 9th and llth Streets, be rezoned from ) HM, Heavy Manufacturing District, to C-2, General Commercial ) District, such rezoning to be subject to certain conditions ) proffered by the petitioner. ) COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is a Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of ~15.1-341) Code of Virginia (1950), as amended, on behalf of the Planning Commission of the City of Roanoke she has sent by first-class mail on the 22nd day of June, 1987, notices of a public hearing to be held on the 1st day of July, 1987, on the rezoning captioned above to the agent or owner of the parcels listed below at their last known address: PARCEL OWNER, AGENT OR OCCUPANT ADDRESS 3030402 Blue Ridge Steel Company c/o Webb Cooley Co., Inc. 910 Carillion Tower East Dallas, TX 75200 3030403 Exxon Corporation P.O. Box 53 Houston, TX 77000 3030405 Trinity Industries, Inc. c/o Webb Cooley Co., Inc. 910 Carillion Tower East Dallas, TX 75200 3042120 Commonwealth of Virginia c/o Department of Transportation Right-of-Way Department P.O. Box 3071 Salem, VA 24153 3042121 3042122 3042123 3042124 3042125 3042126 3042127 3042141 Colonial American Nat'l. Bank Trust Department P.O. Box 13888 Roanoke, VA 24038 3042133 3042134 3042137 3050402 3050403 3050405 John E. & Geneva M. Thornhill 3915 Winding Way Rd., SW Roanoke, VA 24015 3050107 E.D. & Mary A. Prillaman 1002 Winona Avenue, S.W. Roanoke, VA 24015 3050406 3050407 Grover L. & Dorothy A. Beard 1113 - llth Street, NE Roanoke, VA 24012 3050408 3050409 Edward L. Gillespie 1105 llth Street, NE Roanoke, VA 24012 3050410 Mae G. Butler, et al 617 Clovis Street, NW Roanoke, VA 24017 3050801 W. R. Ball Maggie Ball 1021 llth Street, N.E. Roanoke, VA 24012 SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 22nd day of June, 1987. Notary Public My Comm~ission Expires: O~¢e e~ the Qty Qer~ August 28, 1987 File #27 ~r. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. ~ferbert: [ am attaching copy of Ordinance No. 28771, authorizing the proper ,City officials to grant a certain 20' easement across Falling Creek.Reservoir property, upon.certain terms and con- ditions, which Ordinance .was adopted by lhe Council of the City of Roanoke on first reading on Monday, August lO, 1987, also adopted by the Council on second reading on Monday, August 24, 1987, and will take effect ten days following the date of its second reading. Sincerely, SHE:fa cc: Mr. Sandra H. Eakin Deputy City Clerk Malcolm M. Doubles, Bird, Kinder and Huff,nan, l~6 Church Avenue, S. W., Roanoke, Virginia 24011 Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Kit B. Kiser, Director of Utilities and Operations Mr. M. Craig Sluss, Manager, Water Production Mr. William F. Clark, Director of Public Works Mr. Richard V. Hamilton, Right-of-Way Agent Room 456 Municipal Building 215 O'~urch Avenue, S,W. Roanoke, Virginia 2401 t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28771. AN ORDINANCE authorizing the proper City officials to grant certain 20' easement across Failing Creek Reservoir property, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager or Assistant City Manager and City Clerk are authorized to execute and attest, respectively, on behalf of the Ci%y, an agreement in form approved by t.he City Attorney g~anting a 20' right-of-way road easement, approximately 50.17' in length across the City's Falling Creek Reservoir property to Malcolm M. Doubles, as more particularly set forth in the report of the Water Resources Committee to this Council dated August 10, 1987. ATTEST: City Clerk. Roanoke, Virginia August 10, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Easement Across City Property - Falling Creek Reservoir The attached staff report was considered by the Water Resources Committee at its meeting on July 27, 1987. The Committee recommends that Council authorize the appropriate City Officials to execute documentation granting a road right of way easement across portions of the Falling Creek Reservoir property. Respectfully submitted, E ;h T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Manager, Water Department Mr. Malcolm M. Doubles, Bird, Kinder & Huffman INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: THRU: RE: July 8, 1987 Ki~Bt Bmbers, Water Resources Committee .~K~ser~, Director of Utilities and Operations W. Robert Herber~ianager Easement Across City Property Falling Creek Reservoir II. I. Back~round: City of Roanoke acquired the reservoir property located on Jeters Chapel Mountain in Bedford County, many years ago. Due to the location of old property boundaries relative to the winding moun- tain road (VA Route 635) some parcels of private property that originally had minimal road frontage, when subdivided, produced smaller parcels lacking road frontage due to portions of the large City holdings being located between them and the road. A few of the owners of these landlocked parcels have acquired access easements from the City, some have failed to do so. Current Situation: A. Malcolm M. Doubles is acquiring a 3.0 acre parcel of property on Route 635. Investigation into the title to the property has revealed that the parcel is landlocked by City property. The property is approximately ten (10) feet from the road right of way at its closest point. Plats of the parcel made over the last twenty (20) years or so have shown a 20 foot right of way easement that serves the pro- perty 50.17 feet long (This length caused by the right of way being at an acute angle to both the road and the property line), measured from the center of Route 635. Apparently this easement was never recorded (see attached map). Mr. Doubles requests that the City grant him the right of way easement shown on the attached map prepared by T. P. Parker and Son, dated May 29, 1986, entitled "Survey For Mark H. & Jill R. Femrite". D. City Administration recommends that the one time fee for granting the right of way easement be $100.00. Page 2 III. Issues: A. Need B. Timing C. Income to the City IV. Alternatives: Committee recommend to City Council that it grant the twenty (20) foot right of way easement across City property shown on the attached survey for Mark H. and Jill R. Femrite, from State Route 635 to the 3.0 acre tract to be purchased by Malcolm M. Doubles for a one-time fee of $100.00. All legal documents are to be prepared by the grantee and be subject to the approval of the city Attorney. 1. Need by Mr. Doubles for legally established right of way is met. Timing to permit Mr. Doubles to close on the property imme- diately with confidence that the access will be established is met. 3. Income to the City is the $100.00 one time fee for the ease- ment. Committee not recommend to City Council that it grant an access easement across portions of the Falling Creek Reservoir property to Route 635: 1. Need by new landowner for legal access is not met. 2. Timing to permit new landowner to close on property as soon as possible is not met. 3. Income to City is zero. Recommendation: Committee recommend to City Council that it authorize the appropriate City Officials to execute documentation granting a road right of way easement across portions of the Falling Creek Reservoir property in accordance with Alternative "A". RVH/KBK/WRH/hw cc: City Attorney Director of Finance Manager, Water Department Mr. Malcolm M. Doubles, Bird, Kinder & Huffman 14' B.O0 ~,C::. SURVEY FOR ~RK H,¢ ,JILL aY: T. P. PARKER & SON ENOINEER$ & SURVEYOe$ ,LTD. Office c~ the City Geck August 26, 1987 File #29 The Honorable Noel C. Taylor Mayor, City of Roanoke Roanoke, Virginia Dear Mayor Taylor: I am attaching copy of Ordinance No. 28772, authorizing execution of an indenture between the City and Appalachian Power Company, w~ich Ordinanc~ was. adopted by the Counci.l of the City of Roanoke on first reading on Monday, August 10, 1987, also adopted by the Council on second reading on Monday, August 24, 1987, and will take effect ten days following the date of its second reading. Sincerely, SHE:fa Eric. cc: Sandra H. Eakin Deputy City Clerk Mr. J. D. Aird, iii, Division Superintendent, Appalachian Power Company, P. 0. Box 2021, Roanoke, Virginia 24022 qr. R. H. Thomas, Jr., Right-of-Way Agent, Appalachian Power Company, P. O. Dox 2021, Roanoke, Virginia 24022 Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. William F. Clark, Director of Public Works Mr. Brian J. Wishneff, Chief of Economic Development Grants Mr. Richard V. Hamilton, Right-of-Way Agent Mr. Kit B. Kiser, Director of Utilities and Operations and Room 456 Municipal Building 215 Church Avenue, S.W. Roanc:~,,~, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28772. AN ORDINANCE authorizing execution of an indenture between the City and Appalachian Power Company. BE IT ORDAINED by the Council of the City of Roanoke as fol- lows: 1, The Mayor and the City Clerk are hereby authorized, for and on behalf of the City to execute and attest, respectively, an indenture with Appalachian Power Company giving license and per- mit for nominal consideration to said Company, its successors and assigns, to construct, erect, operate and maintain certain per- manent and temporary overhead electric power and telephone set- vice facilities and certain permanent and telephone service facilities for electric power and telephone service, underground electric power the purpose of transmitting as more particularly set forth in the report of the Water Resources Committee to this Council dated August 10, 1987, said right-of-way being in the City of Roanoke through land owned by the City and located at the easterly boundary of the Roanoke Centre for Industry and Technology, the location of said electric facility being shown and designated as a 50' power and telephone easement on Parcel 1.A as shown on the redivision of Parcel No. I Roanoke Center for Industry and Technology dated April 17, 1987, of record in revi- sion Map Book 1, pages 357 to 360, in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, a copy of which is on file in the Office of the City Clerk. 2. The form of such indenture shall be Attorney. approved by the City ATTEST: City Clerk. Roanoke, Virginia August 10, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Appalachian Power Company Indenture, Roanoke Centre for Industry & Technology The attached staff report was considered by the Water Resources Committee at its meeting on July 27, 1987. The Committee recommends that it authorize the Mayor and City Clerk to execute the Appalachian Power Company Indenture providing them the right to install overhead electrical service, in an existing 50' public utility easement, to the Advance Auto site in the Roanoke Centre for Industry & Technology. Respectfully submitted, Elizal ~th T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Public Works Chief of Economic Development Mr. R. H. Thomas, Jr., Right of Way Agent, APCO INTERDEPARTMENT COMMUNICATION DATE: June 16, 1987 TO: Members, Water Resources Committee FROM: Kit B. Kiser, Dire t~rlqf_..Utilities and Operations THRU: W. Robert Herbe~y Manager RE: Appalachian Power Company Indenture, Roanoke Centre for Industry & Technology I. Back~round: Electric service to the industrial parcels east of Blue Hills Drive, N.E. (between the street and the City Limit line) is pro- vided by overhead electric lines in a 50' Public Utility Easement along the easterly boundary of the industrial park that was dedi- cated by the original recordation of the subdivision plat. New 50' Public Utility Easement has been dedicated from the ori- ginal easement, in a westerly direction, to the terminus of Blue Hills Circle, N.E., the access road to the Blue Hills Golf Course. II. Current Situation: Appalachian Power Co. has submitted an Indenture which will give them the authority to install the overhead electric service to the Advance Auto Site (see attached). Service to be in the new easement which terminates across Blue Hills Circle, N.E. from the Advance Auto site. Director of Utilities and Operations has authorized Appalachian Power Company to start preliminary work due to need for temporary electric service at "Advance Auto" site, subject to ratification by City Council. Temporary service from the end of the permanent overhead service, as shown by the easement on the attached proposed Indenture Agreement, will also be overhead crossing Blue Hills Circle, N.E. and portions of the Advance Auto site to the point of need. The permanent line from the end of the easement will ultimately be underground where it crosses Blue Hills Circle, N.E. and as it crosses the Advance Auto site to its permanent connection to the completed building. Page 2 III. Issues: A. Need B. Timin~ IV. Alternatives: Committee recommend to City Council that it authorize the appropriate City officials to execute the Appalachian Power Company Indenture providing them the right to install overhead electric service, in an existing 50' public utility easement, to the Advance Auto site in the Roanoke Centre for Industry and Technology. Need for electric service to "Advance Auto" site, as well as other parcels on the northerly end of Blue Hills Drive, N.E. is met. 2. Timin~ to provide electric service to "Advance Auto" construction project, needed immediately, is met. Committee not recommend to City Council that it authorize the execution of the Appalachian Power Company Indenture permitting the installation of electric service to the Advance Auto site in the industrial park: 1. Need for electric service is not met. 2. Timin~ to meet immediate need at "Advance Auto" site is not met. Recommendation: Committee recommend to City Council that it authorize the Mayor and City Clerk to execute the Appalachian Power Company Indenture in accordance with Alternative "A". KBK/WRH/RVH/hw Attachments cc: City Attorney Director of Finance Director of Public Works Chief of Economic Development Mr. R. H. Thomas, Jr., Right of Way Agent, APCo APPALA£HIAIV POWEll Post Office Box 2021, Roanoke, Virginia 24022 Teiaphone: ~re. ~:ode (703) 986-2300 June 10, 1987 JUN ~6 OFFICE OF CITY ENGINEER Mr. Richard Hamilton Right of Way Agent City of Roanoke Room 350, Municipal Building Roanoke, Virginia 24011 Dear Mr. Hamilton: SUBJECT: Proposed Indenture to area for Roanoke Centre for Industry and Technology Attached is the agreement for the proposed electric line as shown on the attached map to provide electric service to the Advance Store. Due to the processing of the Indenture through your system, it will take several weeks. I request that the City of Roanoke provide Appalachian Power Company with a letter permitting us to install the line. ~e also need the permission to install a tem- porary overhead line to provide service to the future Advance Store during construction. This line is to be removed and underground primary service %;ill be installed for their permanent service. The letter granting this permission should be addressed to: Mr. J. B. Aird, IIi, Division Superintendent Appalachian Power Company P 0 Box 2021 Roanoke, VA 24022 Your cooperation will be appreciated. Very truly yours, R. H. Thomas Right of Way Agent vsr attachment THIS INDENTURE, made this ~s~-~y. of ~, 1987, by and be- tween the CITY OF ROANOKE, a municipal corporation existing under the laws of the Commonwealth of Virginia, party of the first part, and APPALACHIAN POWER COMPANy, a Virginia public service corpora- tion, party of the second part. W I T NE S S E T H: THAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00), the receipt of which is hereby acknowledged, the said party of the first part hereby grants and conveys to the party of the second part, its successors and assigns, a right of way and easement to construct, erect, operate, and maintain a line or lines for the purpose of transmitting electric power overhead within the Roanoke Centre for Industry and Technology property of the City of Roanoke, Virginia. The location of said right-of-way and easement being shown and designated as "50' Power and Telephone Easement", on Parcel lA as shown on the redivision of Parcel No. 1 Roanoke Centre for Industry and Technology dated April 17, 1987, revision Map Book 1, Pages 357 to 36~ and appears of record in the office of the clerk of the Circuit Court of the City of Roanoke, Virginia. Together with the right, privilege and authority to said party of the second part, its successors and assigns, to con- struct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to the number of, poles, with wires, cables, crossarms, guys, anchors, grounding systems and all other appur- tenant equipment and fixtures (hereinafter called Appalachian's Facilities"), and string wires and cables, adding thereto from time to time, across, through, or over the above referred to premises; the right to cut down, trim, and/or otherwise control, and at Appalachian's option, remove from said premises, any trees, overhanging branches, buildings or other obstructions which may endanger the safety of, or interfere with the use of Appalachian's Facilities; and the right of ingress and egress to and over said above referred to premises, and any of the adjoining lands of the Grantor at any and all times, for the purpose of exercising and enjoying the rights herein granted, and for doing anything necessary or useful or convenient in connection therewith. The party of the first part hereby grants, conveys and warrants to Appalachian Power Company a non exclusive right of way easement for electric facilities. In the event the party of the second part should remove al2 of said Appalachian,s Facilities from the lands of the party of the first part, then all of the rights, title and interest of the party of the second part in the right of way and easement herein above granted, shall revert to the party of the first part, its successors and assigns. The party of the second part agrees to indemnify and save harmless the party of the first part against any and all loss or damage, accidents, or injuries, to persons or property, whether of the party of the first part or any other person or corporation, arising in any manner from the negligent construction, operation, or maintenance, or failure to properly construct, operate, or maintain the said poles, wires, cables, crossarms, guys, anchors, grounding systems and all other appurtenant equipment and fixtures of the party of the second part. It is understood and agreed between the parties hereto, that the party of the first part reserves the right to use said lands in any way not inconsistent with the rights herein granted. TO HAVE AND TO HOLD the same unto the said Appalachian Power Company, its successors and assigns. WITNESS the signature of the City of Roanoke by NOEL TAYLOR, its Mayor, and its municipal seal hereto affixed and attested by Mary F. Parker, its City Clerk pursuant to Ordinance No. adopted ATTEST: CITY OF ROANOKE CITY CLERK MAYOR STATE OF VIRGINIA) ) T0-WIT: CITY OF ROANOKE I, , Notary Public in and for the City and State aforesaid, do certify that Noel Taylor and Mary F. Parker, Mayor and City Clerk, respectively, of the City of Roanoke, whose names as such are signed to the writing above, bearing date the-~ of ~, 1987, have each acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of 1987. My Commission Expires: NOTARY PUBLIC Office of ff~e Ci~, ~ August 26, 1987 File #169-514 Mr. & Mrs. Edward R. Taylor, 2158 Woodland Road, S. E. Roanoke, Virginia 24014 Jr. Dear Mr. & Mrs. Taylor: I am enclosing copies of Ordinance No. 28773, granting you a con- ditional permit for an existing structure encroaching over and into the right.Tof-way qf .Woodland Road, .S. E.,. located adjacent to 2158 Woodland Road, S. E., Official Tax No. 4441007, upon cer- tain terms and conditions, which Ordinance was adopted by the Council of the City of Roanoke on first reading on Monday, August 10, 1957, also adopted by the Council on second reading on Monday, August 24, 1987, and will take effect ten days following the date of its second reading. Please sign and return three copies of the Ordinonce to the City Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia 24011. Sincerely, Sandra lt. Eakin Deputy City Clerk SHE:fa cc: Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. William F. Clark, Directo. of Public Works Mr. Charles M. Huffine, City Engineer Mr. Richard V. Hamilton, Right-of-Way Agent Mr. George C. Snead, Jr., Director of Administration and Public Safety Mr. Kit B. Kiser, Director of Utilities and Operations Mr. ~ome S. Hewed, ~r., Commission~of Revenue Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, ~rginia 2401 t (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28773. SE AN ORDIN~4CE granting a conditional permit for an existing structure encroaching over and into the right-of-way of Woodland Road, S.E., located adjacent to 2158 Woodland Road, S.E., Official Tax Nc. 4441007, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Permission be and is hereby granted the current owners, Edward R. Taylor, Jr., and Sonnie L. Taylor, their grantees, as.signees, or successors in interest, of the property bearing Official Tax No. 4441007, otherwise known as 2158 Woodland Road, S.E., within the City of Roanoke, to maintain an encroachment by an existing masonry retaining wall encroaching approximately six feet over and into the public right-of-way of Woodland Road, S.W., as more fully described in a report of the Water Resources Committee dated August 10, 1987, on file in the Office of the City Clerk. 2. Said permit, granted pursuant to §15.1-377, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limi- tations contained in the aforesaid §15.1-377. 3. It shall be agreed by the permittee that, in maintaining such encroachment, said permittee and its grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroach- ment over public right-of-way. 4. Permittee, its grantees, assignees or successors in interest shall for the duration of this permit, with respect to claims arising out of the maintenance and use of the structure and areas permitted to encroach into City right-of-way hereunder, main- tain on file with the City Clerk's Office evidence of general public liability insurance with limits of not less than $300,000.00 combined bodily injury liability, including death, and property damage liability for any one occurrence, and including the City of Roanoke, its officers, employees and agents as additional insureds. 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by permittee, has been admitted to record, at the cost of the permit- tee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the public required in paragraph 4 above is on file Clerk. liability insurance in the Office of the City ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this , 1987. day of__ Permittee Permittee - 2 - STATE OF VIRGINIA § § CITY OF ROANOKE § I, hereby certify that the foregoing instrument was acknow- ledged before me this day of 19 , by Edward R. Taylor, Jr., and Sonnie L. Taylor. My Commission expires: Notary Public CiTY Roanoke, Virginia August 10, 1987 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Encroachment in Street Right of Way 2158 Woodland Road, S.E. The attached staff report was considered by the Water Resources Committee at its meeting on July 27, 1987. The Committee recommends that Council authorize a conditional permit for the continued exis- tence of the masonry wall at 2153 Woodland Road, S.E. Respectful~,~,~ly submitted~~_~ Elizab6th T. Bowles, Chairman Water Resources Committee ETB:KBK:afm Attachment CC: City Manager City Attorney Director of Finance Director of Public Works Director of Administration & Public Safety City Engineer Mr. & Mrs. Edward R. Taylor, Jr. INTERDEPARTMENT COMMUNICATION DATE: July 6, 1987 /~--~.~ I ~ TO: Members, Water Resources Committee thru~t FROM: Kit B. Kiser, Director of Utilities and Operations RE: Encroachment in Street Right of Way 2158 Woodland Road, S.E. I. Background: En~ineerin~ Department investigating request from citizen that Woodland Road, S.E. be paved, noticed encroaching masonry wall in cul-de-sac. Owner advised to request conditional permit for encroachment. II. Current Situation: Edward R.~ Jr. and Sonnie L. Taylor, owners of property at 2158 Woodland Road, S.E. have requested a conditional permit to permit the continuing encroachment of a masonry retaining wall adjacent to the northerly side of their driveway which encroaches a maxi- mum of approximately six (6) feet into the twenty-five (25) foot radius cul-de-sac at the easterly end of Woodland Road, S.E. (see attached letter). III. Issues: A. Desire of Property Owners B. Safety of the Public C. Public Liability Insurance D. Indemnification IV. Alternatives: Committee recommend to City Council that it authorize the appropriate City officials to execute a conditional permit, pur- suant to Section 15.1-377, Code of Virginia (1950) as amended, allowing a masonry retaining wall to remain in the right of way of Woodland Road, S.E., encroaching approximately six (6) feet. Conditional permit would be revocable in the sole discretion of the City. Page 2 I. Desire of property owners to retain wall in place and incur no further expense is met. 2. Safety of the public, a responsibility, in part, of the City is not enhanced. Public Liability Insurance with the City named as additional insured would be provided. Type and level of insurance to be reviewed and approved by the Risk Manager. 4. Indemnification of City by permit holder would be required. B. Committee recommend to City Council that it require the wall to be removed from street right of way. 1. Desire of property owners to retain wall and incur no further expense is not met. 2. Safety of public is enhanced to some degree. 3. Public Liability Insurance, with City named as additional insured, is moot. 4. Indemnification is not required. Ve Recommendation: Committee recommend to City Council that it authorize a conditional permit for the continued existence of the masonry wall at 2153 Woodland Road, S.E. in accordance with Alternative "A". RVH/KBK/WRH/hw Attachments cc: City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety City Engineer Mr. and Mrs. Edward R. Taylor, Jr. MAT 1~ 1987 OFFICE OF CITY ENGtmL~"'~,~ 5 August 26, 1987 File #17-~ Mr. R. Michael A~yx Execulive Director Virginia Municipal League P. 0. Box 12203 Richmond, Virginia 2324~1 Dear Mr. Amyx: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, SHE: ra Sandra H. Eakin--~ Deputy City Clerk EnCo Roorn456 MuniclpalBullding 215 Church Av~'~ue, S.W.~,Vlrglnla24011 (703)981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of August, 1987. No. 28779. A RESOLUTION endorsing the candidacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League. WHEREAS, the Honorable Noel C. Taylor, Mayor of the City of Roanoke, is currently serving as First Vice-President of the Vir- ginia Municipa! League (VML), and this Council is desirous of en- dorsing and 'supporting his. candidacy for P'resident of VML; WHEREAS, Dr. Noel C. Taylor has served as Pastor of High Street Baptist Church since 1961, and as a member of Roanoke City Council since 1970; WHEREAS, Dr. Taylor was first appointed Mayor in October, 1975, and thereafter he was elected by the people in 1976, 1980, and 1984, and has held Roanoke's highest elective office for twelve years; WHEREAS, during Mayor Taylor's tenure on Council, he has sponsored a Fair Housing Plan and an Affirmative Action Plan, both of which have been successfully implemented, and while Dr. Taylor has served as Mayor, the City of Roanoke has been honored by receiving the All America City Award in 1979 and 1982; WHEREAS, Mayor Taylor is widely recognized as an articulate spokesman for the causes of community progress and human dignity, and he is respected and revered by rich and poor, white, young and old and Democrat and Republican; WHEREAS, Mayor Taylor has had wide and varied education, the ministry and in government and politics, and in the important Office of President of VML his would be a valuable asset in furthering the VML; THEREFORE, BE IT KESOLVED as follows: 1, The Council of the City of Roanoke wholeheartedly en- dorses the candidacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for the Office of. President of VML, of this VIGIL and black and and experience in skills and abilities important work of The City Cler~ is directed to forward an attested copy resolution to the members of the Executive Committee of to the members of the Nominating Committee appointed for the purpose of recommending a slate of officers for VML for the 1987 Annual Conference. A~FEST: City Clerk. Office of fl~e City Cler~ August 26, 1987 File #17-19 The Honorable Meyera Oberndorf Vice-Mayor, City of Virginia Beach Municipal Center Virginia Beach, Virginia 23456 Dea~ Vice-Mayor Oberndorf: I am enclosing copy of Resolution No. 28779, didacy of the Honorable Noel C. Taylor, Roanoke, for President of the Virginia Resolution was adopted by the Council regular meeting held on Monday, August endorsing the can- Mayor of the City of Municipal League, which of the City of Roanoke at a 24, 1987. Sincerely, Sandra fi', Eakin Deputy City Clerk SHE:fa Enc o Room456 MuniclpalBuildlng 215C~urchA~-,nue, S.W. Roano~e, Vlrgtnia24011 (703)981-2541 Office o~ ~he City Cle~ August 26, 1987 File #17-19 The Honorable William R. Mayor, Town of Waverly P. O. Box 318 Waverly,, Virginia 23890 ltartz Dear Mayor Hartz: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincere ly, Sandra tt. Eakin ~ '~ Deputy City Clerk SHE:ra Enc. Room456 MuniclpalBuildlng 215 Church Avenue, S.W. Roanoke, Vlrglnla24011 (703)981-2541 Or, ce o~ the City O~ August 26, 1987 File #17-19 The Honorable George T. Snyder Mayor, City of Fairfax 10455 Armstrong Street Fairfax, Virginia 22030 Dea~ Mayor Snyder: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, HE: ra Sandra lt. Eakin Deputy City Clerk Room 456 Municipal Building 215 Church Avenue, 5.W. Roanoke, Virginia 24011 (703) 981-2541 Office oftheOtyCler~ August 26, 1957 File #17-19 Mr. John E. Lemley Town Manager, Town of Christiansburg 100 East Main Street Christi'ansburg., Vi~jinia 24073 Dear Mr. Lemley: I am enclosing copy of Resolution No. 25779, endorsing the can- didacy of tile Honorable Noel Co Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 19~7. Sincerely, Sandra ii. Eakin Deputy City Clerk SIfE: r a Enco Room 456 Municipal Building 215 O"~urch Avenue, S.W, Roanoke, Virginia 2401 '~ (703) 98%2541 Office of ~,e City Cle~ August 26, 1987 File ~17-19 The Honorable L. D. Oakes Mayor, City of Martinsville P. 0. Drawer 1112 ~artinsville, Virginia 24114 Dea~ Mayor Dukes: I ua enclosing copy of Resolution No. 28779, endorsing the can- didacy of the tlonorable ¥oel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on ?londay, August 24, 1987. Sincerely· SHE: ra Sandra It.. Eakin~ ~' ~"~ Deputy City Clerk Room 456 Municipal Building 2t5 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the City C~e~k August 2~, 1987 File #17-19 The Honorable Frances M. Parsons Council Member, Town of Blacksburg 300 South Main Street Blacksburg, Virginia 24060 Dear Mr. Parsons: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor o/' the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, Sandra H. Eakin Deputy City Clerk SITE: ra EnCo Room456 Munici~palBuildlng 215 (D',urch Avenue, S.W. Roano~e, Virginla24011 ~703) 98t-254t Office of the City Clerk August 26, 1987 File #17-19 The Honorable Ronald S. Spiggle Mayor, Town of Appomattox P. O. ~ox 7~5 Appomattox, Virginia 24522 Dear Mayor Spiggle: I am enclosing copy of Resolution No. 25779, endorsing the can- didacy of the Itonorable Noel Co Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1957. Sincerely, Sandra H. Eakin Deputy City Clerk SHE:ra Room456 MunlcipalBulldlng 215 C~urch Avenue, S.W. Roanoke, Vlrginla24011 (703)981-2541 Office of ~ne City C~en~ August 26, 1957 File #17-19 The llonorable ltilda M. Traina Council Member, City of Ifopewell 300 Main Street ifopewel,l, Virginia 23560 Dear l~s. Traina: ! am enclosing copy of Resolution No. 25779, endorsing the can- didacy of the ltonorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of ~oanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, Sandra lt. Eakin Deputy City Clerk SHE:fa Room456 MunicipalBuildlng 215 C~urch Avenue, S.W. Roanc~e,¥1rginio24011 (703)98~-2541 Office c~ the City Clerk August 26, 1987 File #17-19 The Honorable Joan W. MacCallum Council Member, City of Lynchburg P, 0. Box 60 Lynchburg, ~irginia 24505 Dear Ms. MacCallum: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1957. Sincere fy, Sandra If. Eakin~ ~ Deputy City Clerk SHE:fa Roo~n456 Municil:~alBuilcllng 215 C~urch Avenue, S.W. Roano~e, Vlrglnla24011 (703)981-2541 Office of the City Clen~ 4ugust 26, 1987 File #17-19 The Itonorable Elizabeth T. Bowles Council Member, City of Roanoke 3637 G~andview Avenue, N. W. R~anoke, Virginia 24012 Dear Mrs. Bowles: [ am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, Sandra 1f. Eakin Deputy City Clerk SHE: ra Eric · Ir~x::~"n456 Municil~alBuildlng 215 Church Avenue, S.W. Roanol~e, Virginla24011 (703)981-2541 O~ke c~ ~he O~ O~ August 26, 1987 File #17-19 The Honorable Samuel W. Adams, Council Member, City of Emporia P. O. Box 511 Emporia, Virginia 23847 Dear Mr. Adams: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, Sandra H. Eakin Deputy City Clerk SItE: ra Eric · Room456 MuniclpolBuilding 215 Church Avenue, S.W. Roanoke, Vlrginta24011 (703) 981-2541 ,August 26, 19~7 File #17-19 The ftonorable Jessie M. Rattley Mayor, City of Newport News 2400 W~shington Avenue Newport News, Virginia 23.607 Dear Mayor Rattley: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of tile City of Roanoke at a regular meeting held on Monday, August 24, 1957. Sincere ly, Sandra lt. Eakin Deputy City Clerk SHE:fa Eric. Room 456 Municipal Building 2t50nurch Avenue, S.W, Roanoke, Virginia 24011 (703) 981-2541 Ofl~ce o~ ~he Ci~ Clerk August 26, 1987 File #17-19 The ffonorable Lawrence A. Davies Mayor, City of Fredericksburg 715 Princess Anne Street Fredericksburg, Virginia ,22401 Dear ~iayor Davies: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, Sandra It. Eakin Deputy City Clerk SHE:fa Room456 MunlcipalBuildlng 215 0'~urch Avenue, S.W. Roano/~,Vlrglnia240~1 (703)981-2541 Office o~ t~e City C]ed~ August 26, 1987 File #17-19 The Honorable Charles A. Mayor, Town of Vienna 127 CeNter Street, South V{enna, Virginia ~2180 Robinson, Jr. Dear Mayor Robinson: I am enclosing copy of Resolution No. 28779, endorsing the can- didacy of the ftonorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 19~7. S i nce re Sanclra H. Eakin Deputy City Clerk SHE:.a Enc o Room456 MunlcipalBuildlng 215 C~ui'ch Avenue, S.W. Roanoke, Vlrginla24CI11 (703) 981-2541 Office cfi the Oh/Oerk August 26, 1987 File #17-19 The Honorable Carl E. Stark Mayor, Town of ~theville P. 0. Drawer 533 Wytheville, .Virginia 2~382 Dear Mayor Stark: I am enclosing copy of Resolution No. 2~779, endorsing the can- didacy of the Honorable Noel C. Taylor, Mayor of the City of Roanoke, for President of the Virginia Municipal League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, Sandra H. Eakin -~ Deputy City Clerk SHE:fa Enco Room456 MuniclpaIBuildlng 21§C~ur'chAvenue, S.W. Roanoke, ~rgin~a 24011 (703)981-254~ Office of the Mayor,8. CHARLES A. ROBINSON, otun of ienna, irginia September 3, 1987 127 Center Street~ South Vienna, Virginia 22180 (7O3) 255-6311 Ms. Sandra H. Eakin Deputy City Clerk Roanoke Municipal Building Room 456 215 Church Avenue, S.W. Roanoke, VA 24011 Dear Sandra: This will acknowledge your letter of August 26, 1987 (File #17-19) enclosing a copy of a resolution by which the City Council of Roanoke endorses the candidacy of the Honorable Dr. Noel C. Taylor to be President of the Virginia Municipal League. As I wrote to Noel several weeks ago, it is preordained that he be elected VML President this year unless the Lord chooses to vent all of his pent up frustra- tions on mankind within the next three weeks! As President of VML several years ago, I was active in recruiting Mayor Taylor to membership on the VML Executive Committee, and I am well acquainted with his outstanding qualifications. I intend to support his candidacy, and urge others to do the same. Please convey mY congratulations to him in advance. Very sincerely yours, ~ Charles A. Robinson, Jr. Mayor CAR:dk cc: Hon. Dr. Noel C. Taylor Hon. Howard E. Musser IncorI orate in 1890 Office of the City Clerk August 26, 1987 File #72 The Honorable Eva S. Teig Secretary, Governor's Cabinet 622 Ninth Street Office Building Richmond, Virginia 23219 Dear Secretary Teig: I am enclosing copy of Resolution No. 28750, requesting the Commonwealth to provide additional State funding to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincere Sandra ft. Eakin Deputy City Clerk SHE:fa EnCo Room 456 Municipal Building 2t5 C~hurch Avenue, S.W. Roa~, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF RDANOKE, VIRGINIA, The 24th day of August, 1987. No. 28780. A RESOLUTION requesting the Commonwealth to provide additional State funding to meet the needs of the mentally disabled and their families. WHEREAS, the Virginia Department of Mental Health, Mental Retar- dation and Substance Abuse Services for the past fifteen years has pursued a policy of deinstitutionalization during which time the aver- age daily institut'io~al census, has been reduced by greater than 50%; WHEREAS, the state has identified over 13,000 mentally disabled citizens as in need of residential and associated day support, case management and emergency services; WHEREAS, a 1986 United Way Study of the Roanoke Valley reported nearly 6,000 households experienced significant barriers to achiev- ing a reasonable quality of life as a result of mental health needs; WHEREAS, the aforementioned study identified 3,300 Roanoke Valley households as experiencing barriers as a result of substance abuse; WHEREAS, the City of Roanoke in 1987 conducted a study of "No Place to Call Home" that determined that 501 persons were released to the Roanoke area from State hospitals in FY 85-86 in need of an array of community services; WHEREAS, a study conducted by the Roanoke Council of Community Services in conjunction with the Association for Retarded Citizens- Roanoke found need for a variety of housing options for 1,500 per- sons with mental retardation; Office of the City Clerk August 26, 1987 File #72 The ftonorable J. Granger Macfarlane Member, Senate of Virginia P. 0. Box 201 Roanoke, Virginia 24002 Dear Senator Macfarlane: ~ am enclosing copy of Resolution No. 2~780, requesting the Co~onwealth to provide additional State funding to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, Sandra H. Eakin " Deputy City Clerk SliE:ra Room 456 Municipal Building 215 O~urch Avenue, S.W. Roanoke, ¥1rginla 240t I (703) 981-2541 Oft~ce of the CJty Cled~ August 26, 1987 File #72 The Honorable A. Victor Thomas Member, ffouse of Delegates 1301 Orange Avenue, N. W. Roanoke, Virginia 24012 Dear Delegate Thomas: I am enclosing copy of Resolution No. 28780, requesting the Commonwealth to provide additional State funding to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, I~$7. Sincerely, Sandra ti. Eakin ~' Deputy 'City Clerk SHE:ra Eric. Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 Office of the CiW' Cle~ August 26, 1987 File #72 Ms. Nancy F. Canova 2259 Sewell Lane, S. W. Roanoke, Virginia 24015 Dear Ms. Canova: I am enclosing copy of Resolution No. 23780, requesting the Commonwealth to provide additional State funding to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 19~7. Sincere fy, L Sandra ft. Eakin Deputy City Clerk SHE:fa Room 456 Municipal Building 215 Church Avenue, S.W. Roanc~e, Virginia 24011 (703) 981-2541 Oftlce of the City Cler~ August 26, 1987 File #72 Tae Honorable Gerald L. ~aliles Governor of Virginia 910 Capitol Street Ric~nond, Virginia 23219 Dear Oovernor Baliles: ! am enclosing copy o~ Resolution No.. 2~780, requestinj the corr~nonwealth to provide additional State fundiag to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 19,'~7. Sincere ly, ' 4 Sandra lt. Eakin Deputy City Clerk SHE:fa Eno. Room 456 Municigx~l Building 2~ 5 C~urch Avenue, S.W. Roonoke, Vlrginio 24011 (703) 98t-254t Office of the Ci~/Oer~ August 26~ 1987 File #72 The Honorable Howard M. Cullum Commissioner, Virginia Department Health and Mental Retardation 109 Governor Street Madison Building, 13th Floor Richmond, Virginia 23219 of Mental Dear Cowraissioner Cullum: I am enclosing copy of Resolution No. 28780, requesting the Corranonwealth to provide additional State funding to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, / Sandra ft. Eakin ~' Deputy City Clerk SHE: r a Room456 MuniclpalBuilding 215 Church Ave~ue, S.W. Roanc~e, Vlrginia24011 (703)981-2541 Office of the City Cie~ August 26, 1987 File #?2 The 1fonorable Clifton A. Woodrum, Member, House of Delegates Po 0. Box 1371 Roanoke, Virginia 24007 [II Dear Delegate Woodrum: I am enclosing copy of Resolution No. 28780, requesting the Commonwealth to provide additional State funding to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, SHE:fa Sandra 1t. Eakin Deputy City Clerk Eric. Room 456 Municipal Building 215 O'lurch A'..~'~ue, S.W. Roanc~e, Virginia 24011 (703) 981-2541 Office of the City Cle~ August 26, 1987 File #72 The Reverend Clay H. Turner Rector St. John's Episcopal Church Jefferson Street & Elm Avenue, Roanoke, Virginia 24016 So We Dear Mr. Turner: I am enclosinff copy of Resolution No. 28780, requesti, ng th.e Co,~nonweatth to provide' additional State funding to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincere ly, Sandra H. Eakin Deputy City Clerk SHE: ra Ene o Room 456 Municipal Building 215 Church Avenue, S.W. RoonoRe, Vlrginio 24011 (703) 981-2541 Or, ce of Yne C~y Cle~ August 26~ 1987 File #72 Mr. John Sabean Director of Prevention Services 920 South Jefferson Street Suite 400 Roanoke, Virginia 24011 Dear Mro Sabean: I am enclosing Copy of Resglution No. 28780, requesting the Commonwealth to provide additional State funding to meet the needs of the mentally disabled and their families, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincere ly, Sandra H. Eakln _ Deputy City Clerk SHE:fa Room456 Munlcl~aIBuildlng 215 Church Avenue, S.W. Roanoke, Vkginla240i1 (703)98t-2541 Office of the O~ O~ August 26, 1957 File #17-132 ~ir. R. Michael Amyx Executive Director Virginia Municipal League P. 0. Box 12203 Richmond, Virginia 23241 Dear.Yro Amyx: I am enclosing copy of Resolution No. 28781, designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session of the Virginia Municipal League and for any meetings of the Urban Section of the League, which Resolution was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 24, 1987. Sincerely, SffE : ra Enc. Sandra it. Eakin Deputy City Clerk Room456 MunicipalBuilding 215 (~urch Avenue, S.W. Roanoke, Vlrglnla24011 (703) 981-254~ Mr. R. Michael Amyx Page 2 August 26t 1987' bcc: Mayor Noel C. Taylor Vice-Mayor Howard E. Musser Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of August, 1987. No. 28781. VIRGINIA, A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session of the Virginia Municipal League and for any meetings of the Urban Section of the League. BE 1. League IT RESOLVED by the Council of the City of Roanoke as follows: For the Annual Business Session of the Virginia Municipal to be held in Alexandria, Virginia, on September 29, 1987, Mayor Noel C. Taylor and Vice-Mayor Howard E. N~sser, are hereby designated Voting Delegate and Alternate Voting Delegate, respec- tively. 2. For any meetings of the Urban Section of the Virginia Municipal League to be held in conjunction with the League's 1987 Annual Conference, ~yor Taylor and Vice-Mayor Musser shall also serve as Voting Delegate and Alternative Voting Delegate, respec- tively, and W. Robert Herbert, City Manager shall be designated Staff Assistant. 2. Mary F. Parker, City Clerk, is directed to complete any forms required by the Virginia Municipal League for designation of Voting Delegate and Alternate Voting Delegate and to forward such forms to the League. ATTEST: City Clerk. ATTACHMENT A CERTIFICATION OF VOTING DELEGATE AND ALTERNATE BUSINESS SESSION Virginia Municipal League Annual Conference Norfolk, Virginia Tuesday, September 29, 1987 Voting Delegate: Name Dr. Noel C. lay]or Title Mayor Locality City of Roanoke, Virginia Alternate Voting Delegate: Name Mr. Howard E. Musser Title Vice-Mayor Locality City of Roanoke, Virginia Certified by: Name MS. Mary F. Parker, CMC Title City Clerk Locality City of Roanoke, Virginia Return by September 9, 1987 to: Virginia Municipal League P.O. Box 12203 Richmond, Virginia 23241 ATTACHMENT C NOTE: This form is to be returned by localities over 35,000 population.' Please return by September 9, 1987 to the VML. URBAN SECTION DELEGATES~ ALTERNATIVES AND STAFF ASSISTANTS LOCALITY City of Roanoke~ Virqinia (PLEASE TYPE) INFORMATION SUPPLIED BY Mary F. Parker TITLE City Clerk VOTING DELEGATE ~AME Dr. Noel C. Taylor TITLE Mayor DIJREsS Room 452, Municipal Bui]dinq~ Roanoke~ Virqinia 24011 TELEPHONE: BUSINESS (7~3) 981-2444 HOME (703) 774-6301 ALTERNATE VOTING DELEGATE NAME Mr. Howard E. Musser TITLE Vice-Mayor ADDRESS Room 456, Municipal Building, Roanoke, Virginia 24011 PELEPHONE: BUSINESS (703) 387-7463 HOME (703) 989-2130 STAFF ASSISTANT NAME Mr. W. Robert Herbert TITLE City Manager ADDRESS Room 364, Municipal Building, Roanoke, Virginia 24011 TELEPHONE: BUSINESS (703) 981-2333 HOME (703) 989-7447